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2017-10-03 10:00 AM REGULAR MEETING
BRAZOS COUNTY BRYAN,TEXAS NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT D THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON OCTOBER 3, 2017 AT 10:00 AM IN THE COMMISSIONERS COURTROOM OF THE COUNTY ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVE., SUITE 106, BRYAN, TX 77803 Invocation and Pledge or Allegiance U.S. and Texas Flag - Chaplain G.H. Jones and Commissioner Berry 2. Call for Citizen input and/or concems Consider and take action on agenda items 3-34: 3, Proclamation 17-027 declaring October 2017 as National Domestic Violence Awareness Month. 4. Letter in support of the Brazos Transit District's TI GER [X application for funding to support a critical transportation need in State of Texas. S. Out of State Travel requestfor Fiona Meyer, Maggie Cannon.. and Tammi Warford with the BV Fair & Rodeo to attend the 2017 International Fairs and Expositions convention in Las Vegas Nevada on Nov 26-29. All expenses will be funded by the Brazos Valley Fair and Rodeo. n. Aporovai of the Medical and Dental Premiums for FY 2018 and the effective dates. Request from Budget Office for the following personnel changes effective as of October 1, 2017. This change has no effect to the FY 18 Juvenile Grant Budget. • a. 312120 - TJJD - Community Programs Move 95% salaryfor Juvenile Probation Officer- TJ PC Cm Cor. Class Code 1877 Position 2 • b. 312140 - TJJD -Commitment Diversion o Move 5% salary for Juvenile Probation Officer- TJPC Cm Cor, Class Code 18/7 Position • c. 312110 - TJJD - Basic Probation o ,Add 100% salary for Juvenile Probation Officer -TJPC Cm Cor. Class Code 1877 Position 2 Request from the Disctrict Attorney for the following personnel changes effective October 7, 2017. This change has no effect to the FY 18 District Attorney Budget. • a. Decrease Asst. DA I, Class Code 0415 Position 10, Group NA Step NA, Biweekly Rate $2,965.65 to $2,850.27, Pay Code 013 • b. Decrease Asst. DA I, Class Code 0415 Position 11, Group NA Step NA, Biweekly Rate $2,854.24 to $2,738.86: Pay Code 013 • c. Increase Investigator Supervisor - DA, Class Code 0419 Position 1, Group NA Step NA, Biweekly Rate $2,278.91 to $2,509.68, Pay Code 025 9. Respectfully request approval to retain the Kawasaki Mule, purchased in 2011, that is being replaced via the FY2018 Budget. The mule will be used exclusively as a back-up in the event that we have mechanical issues with any of our other three mules. 10. Request approval of a one time exception to the purchasing policy to purchase a new microwave oven for the Expo Complex. The original microwave that was purchased for the complex no longer works. 11. Request approval of the County Court at Law r2 Uniform Policy and payment authorization to M&M Apparel in the amount of $281.74 for uniforms; a purchase order was not obtained in advance. 12. Payment Authorization to Eddie Hare -Accessibility Specialist in the amount of $575.00 for an ADA inspection; a purchase order was not obtained in advance. 13. Payment Authorization to SiteOne Landscape Supply in the amount of $1,715.10 for misc, landscape irrigation supplies. Amount exceeds balance that was on Purchase Order. 14. Approval of the following job descriptions: 1. Class Code 0130 - Special Project Administrator and Administrative Secretary to Commissioners Court for Commissioners Court 2. Class Code 0161 - Voter Registration Coordinator for Elections Administration 3. Class Code 0162 - Election Coordinator for Elections Administration 4. Class Code 0163 -Assistant Election Coordinator for Elections Administration 5. Class Code 0165 - Clerk I for Elections Administration 6. Class Code 0166 - Clerk I I for Elections Administration 7. Class Code 0167 - Clerk I I I for Elections Administration 8. Class Code 0503 - First. Assistant County Attorney for County Attorney 9. Class Code 0601 - Clerk 1 for Justice of the Peace. Pct. 1 10. Class Code 0612 - Court Coordinator for Justice of the Peace. Pct. 1 11. Class Code 0621 - Clerk I I I for Justice of the Peace. Pct. 1 12. Class Code 0630 - Clerk I I for Justice of the Peace, Pct 1 13, Class Code 0626 - Clerk I for Justice of the Peace. Pct. 2 14. Class Code 0629 - Clerk I I for Justice of the Peace. Pct. 2 15. Class Code 0633 - Clerk I I I for Justice of the Peace. Pct. 2 16. Class Code 0640 - Court Coordinator for Justice of the Peace. Pct. 2 17. Class Code 0604 - Clerk I for Justice of the Peace, Pct. 3 18, Class Code 0606 - Clerk I I for Justice of the Peace. Pct. 3 19, Class Code 0615 - Clerk I I I for Justice of the Peace, Pct. 3 20. Class Code 0608 - Court Coordinator for Justice of the Peace, Pct. 3 21. Class Code 0607 - Clerk 11 for Justice of the Peace. Pct. 4 22. Class Code 0616 - Clerk I I I for Justice of the Peace, Pct. 4 23. Class Code 0624 -Court Coordinator for Justice of the Peace. Pct. 4 24. Class Code 0903 -Court Reporter for County Court at Law # 1 25. Class Code 0905 - Court Coordinator for County Court at Law #1 26. Class Code 0907 - Bailiff for County Court at Law#1 27. Class Code 0909 -Administrative Secretary for County Court at Law#1 28. Class Code 0913 - Court Reporter for County Court at Law #2 29. Class Code 0915 -Court Coordinator for County Court at Law #2 30. Class Code 0917 - Bailiff for County Court at Law #2 31. Class Code 0919 -Administrative Secretary/Civil Coordinator for County Court at Law #2 32. Class Code 1005 - Payroll Manager for County Treasurer 33. Class Code 1006 - County Treasury Support/Special Projects for County Treasurer 34, Class Code 1010 - Clerk I I for County Treasurer 35. Class Code 1226 - Systems Analyst for Information Technology 36. Class Code 1234 - Structured Cabling Technician for Information Technology 37. Class Code 1305 - Sr. Bookkeeper for County Clerk 38. Class Code 1308 - Office Supervisor for County Clerk 39. Class Code 1311 - Deputy County Clerk 1 for County Clerk 40. Class Code 1313 - Deputy County Clerk I I for County Clerk 41. Class Code 1314 - Deputy County Clerk I I I for County Clerk 42. Class Code 1325 - Clerk, 1040 hrs. for County Clerk 43. Class Code 1334 - Record Retention Clerk for County Clerk 44. Class Code 3013 - Records Management Clerk I I for County Clerk 45. Class Code 1435 - Clerk 1, Evidence for Sheriffs Office 46. Class Code 1442 - Records Clerk for Sheriff's Office 47. Class Code 1443 - Cierk l I I for Sheriff's Office 48. Class Code 1445 - Clerk 11. Warrant Clerk for Sheriffs Office 49. Class Code 1446 - Evidence Clerk for Sheriff's Office 50. Class Code 1452 - Courthouse Security Officer for Sheriff's Office 51. Class Code 1516 - Intern. Detention Officerfor Sheriffs Office, Detention 52. Class Code 1517 - Clerk. Booking for Sheriff's Office, Detention 53. Class Code 1619 - Clerk 111 for Constable, Pct. 1 54. Class Code 1605 - Clerk I I I for Constable. Pct. 2 55. Class Code 1606 - Clerk 111 for Constable. Pct, 3 56. Class Code 1608 - Clerk I I I for Constable, Pct 4 57. Class Code 1705 - Clerk I for District Clerk 58, Class Code 1707, Position 1 - Clerk 11 for District Clerk 59, Class Code 1707, Position 3 - Clerk I I for District Clerk 60. Class Code 1709, Position 1 & 3 - Clerk I I I for District Clerk 61. Class Code 1709, Position 2 - Clerk I H for District Clerk 62. Class Code 1709, Position 4 & 8 - Clerk I I I for District Cleric 63. Class Code 1709, Position 5 & 7 - Clerk I! I for District Clerk 64. Class Code 1719 - Clk, Temp., 1040 hrs. for District Clerk, .Archival Fund 65. Class Code 1721 - Jury Coordinator I for District Clerk 66. Gass Code 1723 - Jury Coordinator I I for District Clerk 67. Class Code 1727 - Assistant Director of Collections for Collections 68. Class Code 1729 - Collections Clerk I for Collections 69. Class Code 1730 - Collections Clerk I I for Collections E2 -� C P9• 70. Class Code 1731, Position 1 -Collection Clerk I I I for Collections 71, Class Code 1731, Position 2 - Collection Clerk I I I for Collections 72. Class Code 1801 -Director for Juvenile Administration 73. Class Code 1883 -Juvenile Probation Officer for Juvenile Administration 74. Class Code 2204 -Court Coo, dinatorforAssociate Court #1 75. Class Code 2205 - Bailiff for Associate Court #1 76. Class Code 2208 - Bailiff for Associate Court #2 77. Class Code 2209 -Court Coordinator for Associate Court #2 78. Class Code 2214 - Workers Compensation Coordinator for Risk Management 79. Class Code 2310 - Officer Manager for Tax Office 80, Class Code 2311 - Motor Vehicle Supervisor for Tax Office 81. Class Code 2313 - Administrative Clerk for Tax Office 82. Class Code 2321 - Property Tax Supervisor for Tax Office 83. Class Code 2331 - Assistant Staff Accountant for Tax Office 84. Class Code 2339 - Motor Vehicle Training Coordinator for Tax Office 85. Class Code 2341 - Clerk I for Tax Office 86. Class Code 2343 - Clerk I I for Tax Office 87. Class Code 2345 - Clerk I I I for Tax Office 88. Class Code 2355 - Clerk, Temp. for Tax Office 89, Class Code 2585 - District Judge for 85th District Court 90, Class Code 2513 - Court Reporter for 85th District Court 91. Class Code 2515 - Court Coordinator for 85th District Court 92, Class Code 2517 - Bailiff for 85th District Court 93. Class Code 2519 -Administrative Secretary for 85th District Court 94. Class Code 2522 - Court Reporter for 272nd District Court 95. Class Code 2523 - Court Coordinator for 272nd District Court 96. Class Code 2525 - Bailiff for 272nd District Court 97. Class Code 2527 -Administrative Secretary for 272nd District Court 98. Class Code 2530 - Court Reporter for 361st District Court 99. Class Code 2532 - Court Coordinator for 361 st District Court 100. Class Code 2534 - Bailiff for 361 st District Court 101, Class Code 2536 -Administrative Secretary for 361 st District Court 102. Class Code 2616 - Floodplain Permit Speciaiist for Road & Bridge 103. Class Code 2662 - GIS Tech. Part Time for Road & Bridge 104. Class Code 2666 - Engineering Tech. Temp. for Road & Bridge 105. Class Code 2667 - Temp. Laborer: 1200 hrs. for Road & Bridge 106. Class Code 2668 - Tech. Temporary, 1040 hrs. for Road & Bridge 107, Class Code 2822 - Juvenile Supervision Officer, 1248 hrs. for Juvenile Detention 108, Class Code 2856 - Probation Supervisor for Juvenile Administration 109. Class Code 2860 - Probation Supervisor for Juvenile ,Academy 110. Class Code 2906 - Juvenile Court Coordinator% Texas Licensed Court Interpreter for Juvenile. Court Referee 111. Class Code 850 - Temo. Clerk for Exposition Complex 112. Class Code 832, Position 1 - Temp. Attendant, Building & Grounds for Exposition Complex 113. Class Code 832, Position 2 - Temp. Attendant, Building & Grounds for Exposition Complex 114. Class Code 832, Position 3 - Temp. Attendant, Building & Grounds for Exposition Complex 15 16 17 1E. 115. Class Code 832, Position 4 - Temp. Attendant, Building & Grounds for Exposition Complex 116. Class Code 832, Position 5 - Temp. Attendant Building & Grounds for Exposition Complex 117. Class Code 832, Position 6 - Temp. Attendant, Building & Grounds for Exposition Complex 118. Class Code 832, Position 7 - Temp. Attendant. Building & Grounds for Exposition Complex 119. Class Code 832, Position 8 -Temp. Attendant, Building & Grounds for Exposition Complex 120. Class Code 832, Position 9 - Temp. Attendant, Building & Grounds for Exposition Complex 121. Class Code 832, Position 10 - Temp. Attendant, Building & Grounds for Exposition Complex 122. Class Code 832, Position 11 -Temp. Attendant, Building & Grounds for Exposition Complex 123. Class Code 832, Position 12 - Temp. Attendant, Building & Grounds for Exposition Complex 124. Class Code 832, Position 13 - Temp. Attendant, Building & Grounds for Exposition Complex 125. Class Code 832, Position 14 - Temp. Attendant, Building & Grounds for Exposition Complex 126. Class Code 832, Position 15 - Temp. Attendant: Building & Grounds for Exposition Complex 127. Class Code 1508. Position 1 - Correctional Health Professional for Jail Medical Services 128. Class Code 1557, Position 1 -Teacher for Jail Commissary 129. Class Code 1557, Position 3 - Teacher for Jail Commissary 130. Class Code 1516, Position 2 - Intern. Detention Officerfor Jail 131. Class Code 1516, Position 3 - Intern, Detention Officer for Jail 132. Class Code 819, Position 1 - Building Event Worker for Brazos Center 133. Class Code 819, Position 2 - Building Event Worker for Brazos Center 134. Class Code 819, Position 3 - Building Event Worker for Brazos Center 135. Class Code 159. Position 2 - Clerk - Election Admin Temp for Elections Administration 136. Class Code 1719, Position 1 - Clerk, Temp. 1040 hrs. for District Clerk Archival Fund 137. Class Code 433, Position 3 - Clerk, Temp. for District Attorney Crime Fund 138. Class Code 433, Position 4 - Clerk, Temp. for District Attorney Crime Fund Approval of the TCDRS Elected Rate for 2018. Approval of Deer Oaks EAP Contract Renewal. Interlocal Agreement with the City of Bryan and the City of College Station for emergency medical ambulance service for FY 2018 - FY 2020. Approval of the following community support contracts for FY 2018: • a. Brazos County Emergency Communications District • b. Brazos County Rape Crisis Center, Inc. dba Sexual Assault Resource Center • c. Brazos County Historical Commission • d. Brazos County Soil & Water Conservation District #450 • e. National Alliance on Mental Illness - Brazos Valley. Inc. • f. Texas A&M University System for Easterwood Airport 19, Master Services Agreement between Athena Health and Brazos County for electronic medical records for the employee clinic. 20. Discuss and take possible action on a contract with Jasper County for pre -adjudication detention services. 21. Discuss and take possible action on a contract with .Austin County for pre -adjudication detention services. 22. Renewal of contract # 18-016R for Internet Services with Managed Network Solutions (Fibertown) 23. Renewal of contract #18-017 Actuarial Services with Gabriel, Roeder, Smith & Company. 24. Award of contract # 18-021 Fire Extinguishers, Sprinkler Systems, Inspections, Maintenance and Testing. 25. Acceptance of Saddle Creek Subdivision Phase 11 into the Brazos County road maintenance system; the roads (portion of Saddle Creek Drive, portion of Canvasback Cove and Majestic Oak Court) and roadway drainage structures are in compliance with the Brazos County Subdivision and Development Regulations. Site is located in Precinct 1. 26. Request permission to enter private property owned by Samuel B. Cohen at 6255 Blue Ridge Drive. County will remove dead tree that is in jeopardy of falling on roadway. Site is located in Precinct 1. 27. Final Plat of Foxtail Estates, 16.883 Acres: Block 1, Lots 1-13; George W. Singleton Survey League, A-51; Brazos County, Texas. Site is located in Precinct 2. 28. Final Plat of The Portillo Everett Addition Block 1. Lots 1 & 2; 5.10 Acres; Maria Kegans League, A-28; City of Bryan ETJ. Brazos Countv. Texas. Site is located in Precinct 2, 29. Request permission to enter private property owned by Gerald Anderson on Leonard Road 1.7 miles southwest of SH 47. Property is being used for staging area for Brazos County equipment and materials for work being done to Leonard Road. Site is located In Precinct 4. 30. Tax Refund Applications for the followinc: • a. Donald Ball -Overpayment 81,792.46 • b. CitiMortgage % Coreiogic Tax Real Estate - Overpayment 81.716.42 31. Budget Amendments. a. Budge; Amendments FY 16/17 53.1 - 53.3 b. Budget Amendments FY 17/18 1.1 - 1.5 32. Approval of update to Longevity Policy Section 4.03. 33. Personnel Change of Status. a. Personnel Action Forms for FY17 E . �� S � P9• L� b. Personnel Action Forms for FYI 34. Payment of Claims. 35. Sheriffs report on inmate population. 36. Announcement of interest items and possible future agenda topics. 37. Call for Citizen input and/or concerns 38. Adjourn. v Pg. / `1 PUBLIC COMMENTS Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four minutes per person. Persons are invited to submit comments in writing on the agenda items andior attend and make comment at tine Commssion meeting. Members of the public are reminded that the Braau County Commissioners Cour, Is a Constitutional Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Teras Constitution. As a Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in attendance at any Regular, Special and/or Emergency meeting of the Cour, shall conduct themselves with proper respect and decorum in speaking to, and/or addressing the Court: in participating in public discussions before the Court; and in all actions in the presence of the Court. Those members of the public who are inappropriately attired and/or who do not conduct, themselves in an orderly and appropriate manner will ne ordered to leave the meefinc. Refusal to abide by the Court's Order and/or continued disruption of the meeting may result in a Contempt of Court Citation. It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or groupheither is it the intention of the Court to allow a member (or members) of the public to insult the honesty and/or integrity of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively. Accordingly, profane, insulting or threatening language directed toward the Court andior any person in the Court's presence and/or racial, ethnic a gender slurs or epithets will riot be tolerated. Violation of these rules may result in the following sanctions: 1. cancellation of a speaker's time; 2. removal from fie Commissioners Court, 3. a Contempt Citation: and/or 4. such other andior criminal sanctions as may be autnorizod under the Constitution, Statutes and Codes of the State of Teras, The County Commissioners Cour: can deliberate or take action only if a matter has peen iisted on an agenda properly posted prior to the meeting. Dui inc the public comment period, speakers mar address Tatters not iisted on the published agenda. The Open Meeunc Law does not etmressly prohibit responses to public comments by the Commissioners Court. However, responses from the County Judge or Commissioners io unlisted public comment topics could become deliberation on a matter without notice to t'ne public. To ensure the public 'rias notice of all matters the Commissioners Court will consider, fie County Judge andior Commissioners may choose not to respond to public comments. except to correct tactual inaccuracies, recite exsting policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Teras Open Meetings Act Section 551.042. INVOCATION Any invocation that may be offered 'before the official start of the Cour meeting shall be to and for the benefit of t'ne Court. The views o; cellists expressed by the invocation speaker have not been previously reviewed or approved by the Cour and do not necessarily represent fie religious beliefs or views of the Court in part or as a whole. No member of the community is required to attenc or participate in the invocation and such decision will nave no impact on their right to actively participate in the business of the Court. The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave., Suite 106, Bryan, TX 77803 is wheelchair apcessoie. Handicap parking spaces are available. Any request for sign interpretive services must be made two working days before the meeting. To make arrangements, please call (979) 301-4102. Vol. —F�S� pg. P14 -- BRAZOS BRAZOS COUNTY BRYAN,TEXAS NOTICE OF ADDENDUM BRAZOS COUNTY COMMISSIONERS COURT In addition to the Regular Meeting, the Commissioners Court will consider and take action on the following item(s): MEETING October 3. 2017 DATE: MEETING 10:00 AM TIME: MEETING Commissioners Courtroom of the County Administration Building PLACE: 200 S. Texas Ave., Suite 106, Bryan, Texas Interlocal Agreement between City of Bryan, Texas: Brazos County, Texas: and Cit of Bryan and Brazos County Economic Development Foundation, inc, T -n_ :;or— ssioners Cruriroom of the County .4dminlsration Building, 200 S. Texas Ave., Suite 10E. Bryar., Texas is wheelchair accessible. Handicap parking spaces are available. Any request for sion interpretive services mus' be rade v, vrorking days before the rneebnc. To mike arrangements, please nal! (979) 305-4102 Vol. _ pg. MINUTES OCTOBER 3, 2017 BRAZOS COUNTY COMMISSIONERS COURT REGULAR MEETING A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Administration Building, 200 South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday, October 3, 2017 with the following members of the Court present: Duane Peters, County Judge, Presiding; Steve Aldrich, Commissioner of Precinct 1; Sammy Catalena, Commissioner of Precinct 2; Nancy Berry, Commissioner of Precinct 3; Irma Cauley, Commissioner of Precinct 4; Karen McQueen, County Clerk. The attached sheets contain the names of the citizens and officials that were in attendance. Invocation and Pledge of Allegiance U.S. and Texas Flag - Chaplain G.H. Jones and Commissioner Berry Commissioner Cauley led the prayer in Chaplain Jones' absence. 2. Call for Citizen input and/or concerns Nantucket resident, Marie Wolfe asked to speak to the Court. Mrs. Wolfe stated she was returning this week to address the Court again since the application to the City of College Station for the realignment of Harpers Ferry Road had not been withdrawn. Mrs. Wolfe pointed out an error with the application in regards to Margraves Ranch minor collector not intersecting with Arrington Road. She questioned why the County is pursuing the change. Mrs. Wolfe also raised issues with the application's timeline again. She stated that there are many issues that need to be addressed before the County goes forward with this application. She said she is concerned about the County's lack of transparency. Mrs. Wolfe thanked Commissioner Aldrich for meeting with her and the other ladies last week. Mary Lou Price spoke next regarding the documents Mrs. Wolfe received from her open records request from the City of College Station. Mrs. Price mentioned that they feel totally misled by Jason Shubert with the City of College Station, Brazos County Engineer Alan Munger and Commissioner Steve Aldrich in believing the County initiated the realignment application. She said that something does not add up since it is apparent that the City of College Station initiated the application. She asked why they were misleading about this. Mrs. Price requested the County rescind the application for realignment. She said she is disappointed with all entities for not allowing residents to be included in the discussions. Addressing the Court next was Susan Hardin. Mrs. Hardin stated her concern over the removal of the turn lane that was promised to them by the MPO. She also raised concerns over the entrance and exit to Harpers Ferry Road. She said that there was no citizen's input included in the discussions and they are the ones impacted by these decisions. Mrs. Hardin requested that the proposals be changed back to the original form. She stated she is concerned with the increased traffic on Arrington Road and the safety hazards that brings. She said that because they live in an ETJ they are not allowed to vote for the City Council members so they depend on the Commissioners Court to look after their best interest. Nantucket resident Bill Harris then asked to speak. Mr. Harris has resided in Nantucket for over 20 years. He said he knew there would be growth, but his concern is for the safety of the residents. Mr. Harris stated that the roads were not designed to be heavy traffic carriers. He said that there needs to be a look at long term effects of this decision. He stated he does not think the engineer has much experience with traffic flow in the area. Mrs. Marie Wolfe and Mrs. Mary Lou Price both submitted documents to the Court for the record and are attached to these minutes. Judge Peters thanked the citizens for their comments and reminded them that the Court cannot respond to them. Consider and take action on agenda items 3-34: 3. Proclamation 17-027 declaring October 2017 as National Domestic Violence Awareness Month. The Court approved a Proclamation declaring October 2017 as National Domestic Violence Awareness Month. The Court joins with the Mayors of the Cities of Bryan and College Station to encourage all citizens to work toward improving victim safety and holding perpetrators of domestic violence accountable fortheir actions against individual victims and our society as a whole. Judge Peters read aloud the proclamation and presented it to Melissa Carter who is the Victim and Witness Coordinator for the District Vol. �L S % Pg.— Attorney's Office. Mrs. Carter thanked the Court for their continued support of helping to combat violence and educating the citizen's. Judge Peters also thanked Mrs. Carter for her work with victims of domestic violence. A copy of the proclamation is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. Letter in support of the Brazos Transit District's TIGER IX application for funding to support a critical transportation need in State of Texas. A copy is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. Out of State Travel requestfor Fiona Meyer, Maggie Cannon, and Tammi Warford with the BV Fair & Rodeo to attend the 2017 International Fairs and Expositions convention in Las Vegas Nevada on Nov 26-29. All expenses will be funded by the Brazos Valley Fair and Rodeo. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. Approval of the Medical and Dental Premiums for FY 2018 and the effective dates. A copy of the FY 2018 Medical and Dental Premiums is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Sammy Catalena. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. Request from Budget Office for the following personnel changes effective as of October 1, 2017. This change has no effect to the FY 18 Juvenile Grant Budget. • a. 312120 -TJJD -Community Programs o Move 95% salary for Juvenile Probation Officer - TJPC Cm Cor, Class Code 1877 Position 2 • b. 312140 -TJJD -Commitment Diversion o Move 5% salary for Juvenile Probation Officer- TJPC Cm Cor, Class Code 1877 Position 2 • c. 312110 - TJJ D -Basic Probation o Add 100% salary for Juvenile Probation Officer -TJPC Cm Cor, Class Code 1877 Position 2 'dal. �r pg A copy of the position control changes is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 8. Request from the Disctrict Attorney for the following personnel changes effective October 7, 2017. This change has no effect to the FY 18 District Attorney Budget. • a. Decrease Asst. DA I, Class Code 0415 Position 10, Group NA Step NA, Biweekly Rate $2,965.65 to $2,850.27, Pay Code 013 • b. Decrease Asst. DA I, Class Code 0415 Position 11, Group NA Step NA, Biweekly Rate $2,854.24 to $2,738.86, Pay Code 013 • c. Increase Investigator Supervisor- DA, Class Code 0419 Position 1, Group NA Step NA, Biweekly Rate $2,278.91 to $2,509.68, Pay Code 025 A copy of the position control changes is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 9. Respectfully request approval to retain the Kawasaki Mule, purchased in 2011, that is being replaced via the FY2018 Budget. The mule will be used exclusively as a back-up in the event that we have mechanical issues with any of our other three mules. This request was made by the Brazos County Exposition Complex. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 10. Request approval of a onetime exception to the purchasing policy to purchase anew microwave oven for the Expo Complex. The original microwave that was purchased for the complex no longer works. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 11. Request approval of the County Court at Law #2 Uniform Policy and payment authorization to M&M Apparel in the amount of $281.74 for uniforms; a purchase order was not obtained in advance. Judge Peters commented that we do not typically purchase shirts for departments except for those dealing with the public. He said that in the past the county has paid for shirts for the Sheriff's Office and Facility Services staff. He went on to say that he is in favor of paying for this request. Commissioner Berry said she was in agreement for paying for the shirts. A copy of the uniform policy for County Court at Law #2 is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 12. Payment Authorization to Eddie Hare -Accessibility Specialist in the amount of $575.00 for an ADA inspection; a purchase order was not obtained in advance. This payment authorization was requested by the Road and Bridge Department. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 13. Payment Authorization to SiteOne Landscape Supply in the amount of $1,715.10 for misc. landscape irrigation supplies. Amount exceeds balance that was on Purchase Order. This payment authorization was requested by the Facility Services Department. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 14. Approval of the following job descriptions: 1. Class Code 0130 - Special Project Administrator and Administrative Secretary to Commissioners Court for Commissioners Court 2. Class Code 0161 - Voter Registration Coordinator for Elections Administration 3. Class Code 0162 - Election Coordinator for Elections Administration 4. Class Code 0163 -Assistant Election Coordinator for Elections Administration 5. Class Code 0165 - Clerk I for Elections Administration 6. Class Code 0166 - Clerk I I for Elections Administration 7. Class Code 0167 - Clerk I I I for Elections Administration 8. Class Code 0503 - First Assistant County Attorney for County Attorney 9. Class Code 0601 - Clerk 1 for Justice of the Peace, Pct. 1 10. Class Code 0612 - Court Coordinator for Justice of the Peace, Pct. 1 11. Class Code 0621 - Clerk I I I for Justice of the Peace, Pct. 1 12. Class Code 0630 - Clerk I I for Justice of the Peace, Pct. 1 13. Class Code 0626 - Clerk I for Justice of the Peace, Pct. 2 14. Class Code 0629 - Clerk I I for Justice of the Peace, Pct. 2 15. Class Code 0633 - Clerk I I I for Justice of the Peace, Pct. 2 16. Class Code 0640 - Court Coordinator for Justice of the Peace, Pct. 2 17. Class Code 0604 - Clerk I for Justice of the Peace, Pct. 3 18. Class Code 0606 - Clerk I I for Justice of the Peace, Pct. 3 19. Class Code 0615 - Clerk I I I for Justice of the Peace, Pct. 3 20. Class Code 0608 - Court Coordinator for Justice of the Peace, Pct. 3 21. Class Code 0607 - Clerk I I for Justice of the Peace, Pct. 4 22. Class Code 0616 - Clerk I I I for Justice of the Peace, Pct. 4 23. Class Code 0624 - Court Coordinator for Justice of the Peace, Pct. 4 24. Class Code 0903 - Court Reporter for County Court at Law #1 25. Class Code 0905 - Court Coordinator for County Court at Law #1 26. Class Code 0907 - Bailiff for County Court at Law #1 27. Class Code 0909 -Administrative Secretary for County Court at Law #1 E.- , P9•� 28. Class Code 0913 -Court Reporter for County Court at Law#2 29. Class Code 0915 - Court Coordinator for County Court at Law #2 30. Class Code 0917 - Bailiff for County Court at Law #2 31. Class Code 0919 -Administrative Secretary/Civil Coordinator for County Court at Law #2 32. Class Code 1005 - Payroll Manager for County Treasurer 33. Class Code 1006 - County Treasury Support/Special Projects for County Treasurer 34. Class Code 1010 - Clerk I I for County Treasurer 35. Class Code 1226 - Systems Analyst for Information Technology 36. Class Code 1234 - Structured Cabling Technician for Information Technology 37. Class Code 1305 - Sr. Bookkeeper for County Clerk 38. Class Code 1308 - Office Supervisor for County Clerk 39. Class Code 1311 - Deputy County Clerk 1 for County Clerk 40. Class Code 1313 - Deputy County Clerk I I for County Clerk 41. Class Code 1314 - Deputy County Clerk I I I for County Clerk 42. Class Code 1325 - Clerk, 1040 hrs. for County Clerk 43. Class Code 1334 - Record Retention Clerk for County Clerk 44. Class Code 3013 - Records Management Clerk I I for County Clerk 45. Class Code 1435 - Clerk 1. Evidence for Sheriff's Office 46. Class Code 1442 - Records Clerk for Sheriff's Office 47. Class Code 1443 - Clerk I I I for Sheriff's Office 48. Class Code 1445 - Clerk 11, Warrant Clerkfor Sheriff's Office 49. Class Code 1446 - Evidence Clerk for Sheriff's Office 50. Class Code 1452 - Courthouse Security Officer for Sheriff's Office 51. Class Code 1516 - Intern, Detention Officerfor Sheriff's Office, Detention 52. Class Code 1517 - Clerk, Booking for Sheriff's Office, Detention 53. Class Code 1619 - Clerk I I I for Constable, Pct. 1 54. Class Code 1605 - Clerk I I I for Constable, Pct. 2 55. Class Code 1606 - Clerk I I I for Constable, Pct. 3 56. Class Code 1608 - Clerk 111 for Constable, Pct. 4 57. Class Code 1705 - Clerk I for District Clerk 58. Class Code 1707, Position 1 - Clerk I I for District Clerk 59. Class Code 1707, Position 3 - Clerk I I for District Clerk 60. Class Code 1709, Position 1 & 3 - Clerk I I I for District Clerk 61. Class Code 1709, Position 2 - Clerk I I I for District Clerk 62. Class Code 1709, Position 4 & 8 - Clerk I I I for District Clerk 63. Class Code 1709, Position 5 & 7 - Clerk I I I for District Clerk 64. Class Code 1719 - Clk, Temp., 1040 hrs. for District Clerk, Archival Fund 65. Class Code 1721 - Jury Coordinator I for District Clerk 66. Class Code 1723 - Jury Coordinator I I for District Clerk 67. Class Code 1727 - Assistant Director of Collections for Collections 68. Class Code 1729 - Collections Clerk I for Collections 69. Class Code 1730 - Collections Clerk I I for Collections 70. Class Code 1731, Position 1 - Collection Clerk I I I for Collections 71. Class Code 1731, Position 2 - Collection Clerk III for Collections 72. Class Code 1801 - Director for Juvenile Administration 73. Class Code 1883 -Juvenile Probation Officerfor Juvenile Administration 74. Class Code 2204 - Court Coordinator for Associate Court#1 75. Class Code 2205 - Bailiff for Associate Court #1 Vol. pg. �� 76. Class Code 2208 - Bailiff for Associate Court #2 77. Class Code 2209 -Court Coordinator for Associate Court #2 78. Class Code 2214 - Workers Compensation Coordinator for Risk Management 79. Class Code 2310 - Officer Manager for Tax Office 80. Class Code 2311 - Motor Vehicle Supervisor for Tax Office 81. Class Code 2313 -Administrative Clerk for Tax Off ice 82. Class Code 2321 - Property Tax Supervisor for Tax Office 83. Class Code 2331 -Assistant Staff Accountant for Tax Office 84. Class Code 2339 - Motor Vehicle Training Coordinator for Tax Office 85. Class Code 2341 - Clerk I for Tax Office 86. Class Code 2343 - Clerk I I for Tax Office 87. Class Code 2345 - Clerk I I I for Tax Office 88. Class Code 2355 - Clerk, Temp. for Tax Office 89. Class Code 2585 - District Judge for 85th District Court 90. Class Code 2513 - Court Reporter for 85th District Court 91. Class Code 2515 - Court Coordinator for 85th District Court 92. Class Code 2517 - Bailiff for 85th District Court 93. Class Code 2519 -Administrative Secretary for 85th District Court 94. Class Code 2522 - Court Reporter for 272nd District Court 95. Class Code 2523 - Court Coordinator for 272nd District Court 96. Class Code 2525 - Bailiff for 272nd District Court 97. Class Code 2527 -Administrative Secretary for 272nd District Court 98. Class Code 2530 - Court Reporter for 361 st District Court 99. Class Code 2532 - Court Coordinator for 361 st District Court 100. Class Code 2534 - Bailiff for 361 st District Court 101. Class Code 2536 - Administrative Secretary for 361 st District Court 102. Class Code 2616 - Floodplain Permit Specialist for Road & Bridge 103. Class Code 2662 - GIS Tech, Part Time for Road & Bridge 104. Class Code 2666 - Engineering Tech. Temp. for Road & Bridge 105. Class Code 2667 - Temp. Laborer, 1200 hrs. for Road & Bridge 106. Class Code 2668 - Tech. Temporary, 1040 hrs. for Road & Bridge 107. Class Code 2822 - Juvenile Supervision Officer, 1248 hrs. for Juvenile Detention 108. Class Code 2856 - Probation Supervisor for Juvenile Administration 109. Class Code 2860 - Probation Supervisor for Juvenile Academy 110. Class Code 2906 - Juvenile Court Coordinator/Texas Licensed Court Interpreter for Juvenile, Court Referee 111. Class Code 850 - Temp. Clerk for Exposition Complex 112. Class Code 832, Position 1 - Temp. Attendant, Building & Grounds for Exposition Complex 113. Class Code 832, Position 2 - Temp. Attendant, Building & Grounds for Exposition Complex 114. Class Code 832, Position 3 -,Temp. Attendant, Building & Grounds for Exposition Complex 115. Class Code 832, Position 4 - Temp. Attendant, Building & Grounds for Exposition Complex 116. Class Code 832, Position 5 - Temp. Attendant, Building & Grounds for Exposition Complex 117. Class Code 832, Position 6 - Temp. Attendant, Building & Grounds for Exposition Complex f 118. Class Code 832, Position 7 -Temp. Attendant, Building & Grounds for Exposition Complex 119. Class Code 832, Position 8 - Temp. Attendant, Building & Grounds for Exposition Complex 120. Class Code 832, Position 9 - Temp. Attendant, Building & Grounds for Exposition Complex 121. Class Code 832, Position 10 - Temp. Attendant, Building & Grounds for Exposition Complex 122. Class Code 832, Position 11 - Temp. Attendant, Building & Grounds for Exposition Complex 123. Class Code 832, Position 12 - Temp. Attendant, Building & Grounds for Exposition Complex 124. Class Code 832, Position 13 - Temp. Attendant, Building & Grounds for Exposition Complex 125. Class Code 832, Position 14 - Temp. Attendant, Building & Grounds for Exposition Complex 126. Class Code 832, Position 15 - Temp. Attendant, Building & Grounds for Exposition Complex 127. Class Code 1508, Position 1 - Correctional Health Professional for Jail Medical Services 128. Class Code 1557, Position 1 -Teacher for Jail Commissary 129. Class Code 1557, Position 3 - Teacher for Jail Commissary 130. Class Code 1516, Position 2 - I ntern, Detention Officer for Jail 131. Class Code 1516, Position 3 - I ntern, Detention Officer for Jail 132. Class Code 819, Position 1 - Building Event Worker for Brazos Center 133. Class Code 819, Position 2 - Building Event Worker for Brazos Center 134. Class Code 819, Position 3 - Building Event Worker for Brazos Center 135. Class Code 169, Position 2 - Clerk - Election Admin Temp for Elections Administration 136. Class Code 1719, Position 1 - Clerk, Temp. 1040 hrs. for District Clerk Archival Fund 137. Class Code 433, Position 3 - Clerk, Temp. for District Attorney Crime Fund 138. Class Code 433, Position 4 - Clerk, Temp. for District Attorney Crime Fund A copy of the job descriptions is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 15. Approval of the TCDRS Elected Rate for 2018. Brazos County has elected a rate of 14.25% for Fiscal Year 2018. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 16. Approval of Deer Oaks EAP Contract Renewal. A copy of the renewal of contract is attached. Vol. Pg. / 5 5 Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 17. Interlocal Agreement with the City of Bryan and the City of College Station for emergency medical ambulance service for FY 2018 - FY 2020. A copy of the agreement is attached. Motion: Approve, Moved by Commissioner I rma Cauley, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 18. Approval of the following community support contracts for FY 2018: • a. Brazos County Emergency Communications District • b. Brazos County Rape Crisis Center, Inc. dba Sexual Assault Resource Center • c. Brazos County Historical Commission • d. Brazos County Soil & Water Conservation District #450 • e. National Alliance on Mental Illness -Brazos Valley, Inc. • f. Texas A&M University System for Easterwood Airport A copy of the contracts is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 19. Master Services Agreement between Athena Health and Brazos County for electronic medical records for the employee clinic. Commissioner Cauley made a motion to recommendation by Civil Counsel Ed Bull. and it passed unanimously. remove this item from the agenda upon Commissioner Berry seconded the motion Motion: Remove, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 20. Discuss and take possible action on a contract with Jasper County for pre -adjudication detention services. A copy of the contract is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 21. Discuss and take possible action on a contract with Austin County for pre -adjudication detention services. '1 tirol. s _ Pg. l5`� A copy of the contract is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 22. Renewal of contract # 18-016R for Internet Services with Managed Network Solutions (Fibertown) Marie Wolfe asked to speak to the Court. Mrs. Wolfe said she does a lot of searches and has a difficult time finding the information regarding county business on the internet. She said she would like the information to come up through google so that it is easier to find. Mrs. Wolfe asked if this is not the appropriate time to address this, who could she talk to. Judge Peters said the Information Technology Directorwould be able to discuss this with her. A copy of the renewal of contract is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 23. Renewal of contract #18-017 Actuarial Services with Gabriel, Roeder, Smith & Company. A copy of the renewal of contract is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 24. Award of contract # 18-021 Fire Extinguishers, Sprinkler Systems, Inspections, Maintenance and Testing. The Court voted unanimously to accept the recommendation of the Purchasing Agent and awarded Contract # 18-021 Fire Extinguishers, Sprinkler Systems, Inspections, Maintenance and Testing to Davis Fire Equipment Company, Inc. A copy of the bid tabulation and contract is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 25. Acceptance of Saddle Creek Subdivision Phase 11 into the Brazos County road maintenance system; the roads (portion of Saddle Creek Drive, portion of Canvasback Cove and Majestic Oak Court) and roadway drainage structures are in compliance with the Brazos County Subdivision and Development Regulations. Site is located in Precinct 1. Motion: Approve, Moved by Commissioner Steve Aldrich, Seconded by Commissioner Vol., 5 l p9, / 57 Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 26. Request permission to enter private property owned by Samuel B. Cohen at 6255 Blue Ridge Drive. County will remove dead tree that is in jeopardy of falling on roadway. Site is located in Precinct 1. Motion: Approve, Moved by Commissioner Steve Aldrich, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 27. Final Plat of Foxtail Estates, 16.883 Acres; Block 1, Lots 1-13; George W. Singleton Survey League, A-51; Brazos County, Texas. Site is located in Precinct 2. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 28. Final Plat of The Portillo Everett Addition Block 1, Lots 1 & 2; 5.10 Acres; Maria Kegans League, A-28; City of Bryan ETJ, Brazos County, Texas. Site is located in Precinct 2. 29. Request permission to enter private property owned by Gerald Anderson on Leonard Road 1.7 miles southwest of SH 47. Property is being used for staging area for Brazos County equipment and materials for work being done to Leonard Road. Site is located in Precinct 4. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 30. Tax Refund Applications for the following: • a. Donald Ball -Overpayment $1,792.46 • b. Citi Mortgage % Corelogic Tax Real Estate -Overpayment $1,716.42 Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 31. Budget Amendments. a. Budget Amendments FY 16/17 53.1 - 53.3 53.1 Reallocate funds for Court Support - Civil. 53.2 Reallocate funds for Sheriff's Office. 53.3 Reallocate funds for Justice of the Peace. Precinct 4. b. Budget Amendments FY 17/18 1.1 - 1.5 Vol. Pg. �� �� 1.1 Transfer funds from Non -Departmental to Constable, Precinct 2. 1.2 Transfer funds from Non -Departmental to Elections Administrator, Facility Services, Sheriff's Office, Juvenile Services, and Health and Wellness Clinic. 1.3 Reallocate funds for the Health and Wellness Clinic. 1.4 Transfer funds from General Capital Improvement Fund to Health and Wellness Clinic. 1.5 Transfer funds from General Capital Improvement Fund to County Court at Law No. 1, County Court at Law No.2 and Non -Departmental. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner I rma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 32. Approval of update to Longevity Policy Section 4.03. A copy of the policy change is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 33. Personnel Change of Status. a. Personnel Action Forms for FY17 b. Personnel Action Forms for FY18 Commissioner Berry offered a motion to approve the Personnel Change of Status requests with the correction of the Personnel Action Form FY18 for Heather Williams' position change from 17.05, position 3 to 17.05, position 1. The motion was seconded by Commissioner Cauley and passed unanimously. A copy of the Personnel Change of Status requests for a and b is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. ADDENDUM The County Judge announced that the Court would consider the Addendum to the agenda for an Interlocal Agreement between the City of Bryan, Texas; Brazos County, Texas, and City of Bryan and Brazos County Economic Development Foundation, Inc. A copy of the agreement is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. Iva 5 7 Pg. L1% 34. Payment of Claims. Claims 7159866-7160082 Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes. Aldrich, Berry, Catalena, Cauley, Peters. 35. Sheriff's report on inmate population. Sheriff Chris Kirk stated there were 673 inmates in jail, 570 inmates are male and 103 are female, 50 have electronic monitors and 15 are pending for monitors. 36. Announcement of interest items and possible future agenda topics. Commissioner Cauley announced that tonight is National Night Out and they will be riding along with law enforcement. 37. Call for Citizen input and/or concerns There was no citizen's input. 38. Adjourn. Vol. ,5 7 Pg. /��-- The foregoing minutes of the Commissioners Court meeting held October 3, 2017 have been examined and are approved in open Court this 7th day of November, 2017, in Bryan, Brazos County, Texas. L- Duane'Peters County Judge Sammy Precinct 2 Commissioner, Precinct Attest Kane McQueen County Clerk Steve Aldrich Commissioner, Precinct 1 Nancy Berry Commissioner, Precinct 3 Vol. S�`I pg. % / P_ of BRAZOSCOUNTY COIVMSSIONER'S COURT ,yd DAY OF 20 / 7 Name (PLEASE PKRNTT) Organization (PLEasE PRLNTj �;� z % llti��/�lZ U �� - 1&ve D �S -71 -Lc -t F p - kc- 9 C �T ova- .J I arra Sus P�,A S��rn Lacks' o A_ /� Vol. Pg f u�,9 o A_ /� Vol. Pg f 9 Marie E. Wolfe 4576 Sandpiper Cove College Station, TX 77845 Good morning Commissioners and Judge, I was hoping not to have to return this week, but since the County's application to the City for the Realignment of Harpers Ferry to Margraves Ranch minor collector (City File #17-0582) is still on the P&Z Agenda, I had to. Yesterday I received a reply to my open records request to the City for all emails related to the application. I'm still going thru the files, but it would seem based on what I've read so far, that the application is in error. There is no Margraves Ranch minor collector going to intersect with Arrington Road. All 3 of the minor collectors on the City Thoroughfare Plan are not within the Margraves Ranch land. Thus Margraves Ranch has no Arrington Road access until such time as the 4 landowners north sell or Windham Ranch to the south sell. So why is the County pursuing this change? I'm entering into the record the Mitchel & Morgan Thoroughfare map change dated August 2017 — remember that the County Engineer didn't sign the application until September — another strange part of the timeline I talked to last week. There are many other items that need to be discussed and answered before the County should go forward with the application, so I'm asking again that the County to be transparent and withdraw its application until such time as the citizens have had a chance to be part of the process. I'd like to thank the City Staff for requiring the application; else the Nantucket residents would have never known what was happening behind the scenes at the County. FV. p4 ---L ILL] I would like to thank Commissioner Aldrich for meeting with us ladies last week to attempt to answer our questions. I got the impression that he shared our concern that the numbers not adding up on the traffic volumes from the different charts within the TDM (Traffic Demand Model) that was attached to the City application for the realignment and entered into the record last week. There are other questions that still need to be answered, so I'm entering into the record my email dated September 28`h to him with the attached list of questions and the County Engineers email dated October 2"d At the same meeting we presented Commissioner Aldrich with a petition requesting Harpers Ferry Road be closed at the intersection of Harpers Ferry and Arrington Road, which I'm also entering into the record. This was done to help with our pedestrian safety issue that no one seems to address. Government transparency is important and I'm very concerned about the County transparency based on the emails I received from my Open Record Request to the City. I would hope our County officials also deem transparency important and stop this application. I'm also concerned that the County has changed plans on Arrington Road from the direction in March 2017 at the BCSMPO meeting where it was stated there would be a 3 -lane from the City to below Harpers Ferry to the now 2 -lane improved for all of Arrington Road. I have a map that l picked up at the March 2017 BCSMPO Meeting that I will also put into the record. The Map shows that Arrington Road was then as it is now designated as a Minor Arterial with a 105' ROW. Yet another example of the lack of transparency by the County; Plan changes without citizens being aware or aloud to be involved. Thank You ___. __. \-.',,�, �/, , ,� .. � �� I ♦'` � �.� �� Jia :, y{ �,� t Subject: Concerns and Meeting to resolve before 10/5 P&Z Meeting on Margraves Ranch minor collector realigning to Harpers Ferry From: Marie Wolfe (me_wolfe@yahoo.com) To: saldrich@brazoscountylx.gov; Cc: ramunger@brazoscountytx.gov; dpeters@brazoscountytx.gov; shardintx@gmail.com; mprice212@yahoo.com: motherweir@holmail.com: kconner@brazoscounlytx.gov, Date: Thursday. September 28, 2017 3:23 PM Howdy Commissioner Aldrich, The ladies and I appreciated you volunteering to meet and answer our issues that were voice on September 26 at the Commissioners Court. However, since time is critical because the City has scheduled it for the P&Z on October 5. I'm touching base to see when this can happen. I'm attaching a list of questions that I compiled. We feel that it's important to have the County Engineer at this meeting since he is the one who initiated and signed the application to the City even though it's now confirmed he is leaving very shortly. One critical question you can resolve prior to the meeting is - When were the contracts signed and approved by the Commissioners Court? Look forward to hearing from you Sincerely. Marie Wolfe 4576 Sandpiper Cove College Station, TX 77845 979-690.7075 Attachments HarpersFerry Realign issues. pd (364.54KB) Issues that need to be resolved by the Commissioner and County Engineer: 1. Who decided on using Mitchell & Morgan and Kimley Horn and when; when was the contract approved by the County at the Commissioners Court? 2. Why were no other alternatives researched or studied? (e.g. no Margraves access to Arrington Road, No Nantucket access to Arrington Road, half blocked street so you either can't enter or exit from/to Arrington from Nantucket) 3. How is ROW acquisition affected? The realignment or not is all within the Margraves Ranch land and I thought they promised to give the County whatever was needed to improve Arrington Road. What's changed? 4. The City application compared Arrington Road (2 lane major collector = 10- 15K VPD) and FM 2154 (4 lane major arterial) per City Thoroughfare Plan. How is 2 lanes comparative to 4 lanes? 5. Why is the 3 -way intersection on Arrington Road an issue when the TIA says it's 1500 feet away and you could fit 100 cars into those 1500 feet? And it's just as close to South Oaks as Harpers Ferry? 6. Why isn't the County Engineer or the Kim ley Horn engineer concerned about the eight 3 -way intersections within Nantucket (closest set is 150 feet apart and farthest 830 feet— all others in between; 8 within <5,000 feet of roadway), plus 20 driveways entering same stretch of road? 7. Why was the same individual/firm used by the Developer of Margraves Ranch and the County for the application (Veronica Morgan) and TIA (Jeff Whitacre)? Seems like there wasn't any check and balance on data which was questionable in the original Developers TIA. S. Why isn't the TIA Engineer required to assess the roads that traffic will be pushed to? 9. How does 2,300-7,000 vehicles per day (VPD) appropriate for a minor collector (Margraves Ranch collector) that is defined as 0-5,000 VPD? Sometimes more and sometimes less acceptable? 10.Why don't the total volumes of vehicle per day on the 2 comparison maps equal (exhibit 3 & 4)? Not aligned 55,600 and aligned 61,300 — difference of 5,700. 11.Why don't the totals of the columns of vehicles/trips on page 8 match? Current = 55,600 and Realignment 57,700 These columns have a difference of 2,100. 12.Why don't numbers from item 10 and 11 above match up? Seems like the Current Plan is equal, but the Realignment has different volumes. 13.Why is only the Level of Service taken into account and safety is not a consideration? 14.Why did the TIA have 1500 feet offset when the same person was told back in May 2017 when he submitted the Margraves TIA: "Exhibit A and Exhibit 1 — I know it says "not to scale", but it's very misleading to anyone looking at the map where the Arrington Road access point will be. It looks like it closer to South Oaks when it's actually only about 500 feet from Harpers Ferry and could have been marked in the appropriate place." (May 17`h)?? 15.Why is the TIA valid or acceptable to the County with the above errors? 16. Who reviewed and accepted the City Application filled out for a change to their Comprehensive Plan and the TIA from Kimley Horn? 17.Why was the Arrington Road, 3 -lane plan (announced by both Dan Rudge and Alan Munger at the March 6, 2017 BCSMPO meeting at Brazos Center) changed to a 2 -lane improved plan in September 2017? Per Dan Rudge, BCSMPO: " Mr. Alien Munger did say the plan was to make Arrington a three lane road with a center turn lane. I do not know when that improvement is planned." 18.Why doesn't the TIA study have details to back up the maps numbers? 9! - — Subject: Concerns and Meeting to resolve before 1015 P&Z Meeting on Margraves Ranch minor collector realigning to Harpers Ferry From: Robert A. Munger (RAMunger@brazoscountytx.gov) To: me_wolfe@yehoo.com; Cc: SAldrich@brazoscountytx.gov. DPeters@brazoscountytx,gov; KConner@brazoscountytx.gov: Date: Monday, October 2, 2017 9:52 AM 41s Wolfe: I u addre,s vthat our email posed as the "critical question'" -- Jlitchell & Moi imn has capnbl% pink ided the Counn e ith professional services since 2013 and %Nhile Commissioner's Court is the of 1' Count% hod% authorized to sign contracts on behalf ol'the county - thi.i twrk is liar professional sm iccs that had alrcad} been through the RH I process sc%elal \cars ago and tthich ttc hate a standing time and malcrials contract a ith Nhichell :Morgan ]'or protects as needed. The walk order propo<al for not to exceed $8950 from Ylitchell & Morgan tt ith Kimlcy•l lora as their subcontractor teas dratjcd b5' NI&NI on August 0, Kimley-1loin is being utilised as diev had the cyistin" model data collected from their earlier stork and they could cost effectively plot ide the et aluatinn ollhe aligned intersection far more economically than bringing in a nett provider. Kim let -1 lurn is also a prov ider of Iraf tc ecru ice; ht the Cil c ol,College Station. As this presentation i; to COC . t1c wanted w Baas Count} effort; as cconomwalh as possible with professional sci+ice pint ideas that the Cio of CS knows and trusts. Thi., department requested and rcceitcd a PO approval for the scoped stark of requcstinu, antendment to the Colleu,e Station I horow-dil'are Plan for alignment ol'2 minor collectors tl larper, Ferry and rutore hlargratcs Tract). I ttauld Iordwr like to pint ide you with the Counn 'i general t ictt an functional classifications of roadnay s (amt hierarchs) and Illi, project: a. iblinur Arterials arc intended to connect traffic into laid bensecn the principal arterial sy stent and sen c trips of rnoderatc length by connecting smaller geographic areas. While they trot ids slightic less mobility than Major Arterials. overall they are chaiactei ized by releti\ cls high Ilatel stceds:md Ims interference from cross traffic Ndinor Arterials shall be e vended W adjacent undeveloped property as approt ed by the Commissioners Court upon consideration of future circulation needs of the arca. h. Collector; pro%ide a hulance bettteen mobility and access. primaril% serving to collect traffic from local roads and provide connections to Arterials. Collectors usually erte moderate traltic volumes.l'hero are npicalh fest discernible differences betaecn collectors and local. roads tt ithin a ucighborhood because they plot ide access to adjacent residential and uonresidendal lots Collectors should be designed tsith the most favorable alignment and Cross section practical. Collectors shall be cztcnded io 2d,lacent undeveloped propem as approted b. the Commissioners Court upon consideration ol'luture circulation roads of the area. C. Local roads and streets are an} public roadi'strcct not desi!anmed as it major thorough hlre, I'teewtt). or highway and not situated xi ithiu the existing and/or planned patient of streets in it manner to cause it to function as a collector. A local roadlstreet should provide access to adjacent land over short distances. A local roadlsIreet primarily serves It affic within a neighborhood or limited residential district and is not continuous through sevcral residential districts. The la.%out of residential streets shall consider the natural topography and deliberately discourage through traffic in neiuhhorhoods. Local roads and streets make up the hulk ol'the transportation system in terms of Indeaue. 'Ike Commissioners Conn nap require that residential streets be slabbed out to adjacent under eloped propertx in order to provide adequate circulation to adjacent tracts and ensure ernergenc% in0resi/egress. VWellborn Road is classified as a Major Arterial in the NIP0 Plan Musa Verde kclasid-wd as it Minot Arterial in the NIPO Plan - Arringlo❑ Road is classified as a Minor Arterial in the NiPO Plan I hyper; Vem and the "%Iargras-cs Collector' both Iinmion as CollecIols The lupic ofthe P&Z,'Crit\ Council meetings %rill be An'incton Road and proposed fimue roil(kiNs MIMI trill connect and reh upon Arrinuton Road, The M110 Thoroughfare Concept has been adopled by Rr lo, Counh and IkUOI. Both Cit\ -s arc working to lotmall}' adopt the %1110 Concept plus they \N ill each additionally 4Lm '-Collectors" which include,'inure collectors w ithin Margrares Tract and csisting collectors inch as Ilarpers fern. I he IcLend horn the WIPO Thoroughfare Plant is patted below. I do not dem that I once stated Arrington would be a = lune lkilitn. how -O er that was also in the contest of what the WIPO TAC had initially prc.ented to the conlanalm such Ilt:u Arrington was proposed as it N'Igjor Arterial (kir 3050 — it d to 6 lane Iaciliq rt algin it 125- ROW). lbu should further acknowledge that the NIP0 (with Counh as all acticc piirticipant) responded to the public comment process and alley the March sleeting rev iced the concept. The resulting concept provided to public in April pror'ided a modified Concept which was further presented to the public and the ver ised Concept shorted Arrington Road modified (reduced) to a Nlinor Arterial rr ithin it smaller ROW 1105' 2050 BCS MPO THOROUGHFARE CONCEPT CLASSIFICATION FREE44AY 250'- 4DO' ROW 0 ® ® FREEWAY PROPOSED 250'- 400' ROW SUPER ARTERIAL f6 Lanes)- 1 50'ROW ® ® ■ SUPER ARTERIAL -PROPOSED (6 Lanes t - 150' ROW MAJOR ARTERIAL f4 a 6 LanesI - 125' ROW Ila ® a MAJOR ARTERIAL PROPOSED (4 a 6 Lanes) - 125' ROW MINOR A RTER W L - 105- ROW 0 ® 9 MINOR ARTERIAL-PROPOSEO - 105' ROW I he public input at Nll'O -p ILI s resultif) e data from numerous TIA's has resulted in the preliminary plans to develop a'_ lane facilityat this time rather than the originally proposed 3 lanes. This is a reduced facilih bused on what the public requested and this is w(lat the TIA`s further indicate to be prudent for Arrington. What is- proposed sproposed no%v will address the narromicss and poor condition of the existing 2 lane facilih. Our Locus in preliminary design is to make the facilih• operate as ellicicnilc as possible because that is the stated purpose of Artctiah, In Ore future (and if more lmhes are needed as supdxirtcd b% data) %%iihin the ROW. Ihen an Urban Doien (o hich nha% include utilities in the ROW) rather than it Rural road%%ap design (%%hich mita not include utilities in the ROW) can be utilized. The section north ofthe fire station %%ithin the City ofCS is rcllWke of an Cuban section (enclosed storm sevvQr, sidc%%all.. bike lana and 3 roadway lanes). 'sateta is a concern - Please com ince a scIwoI bus driver in the future that they' %could prefer io `'gun it - from flatpurs Fcrry onto Arrington (%%itIt no stop signs on Arrington) and then hit the brakes to enter Margra%es tract rather than proceed safely Irma I Iarpers 1-crr% through it future intersection %%itlh the NIargra%es de%cIopment on AArington %%IIicb %%ould I a%e a -} %%it ,top. Denial of access from Aitingtot to I-Iarpers Ferre Is a concern \%I lie has been in%estigated - %%ithin the last i %cars. there were 3 timesmiv more fir0abutance calls to tltc Nantucket subdision than�tlie re t%cre reported traffic %iolations. 'I lie emergency scrvice pro%liters %%hom Munucko residents need in case ofa lire hart it facilih% on Arrington and their respollse tittle %%ill be ad%crscl% affected in a time of dire need b% access re,u'ictions from Arrington. . Vi cliborn Road is an e%istine 2 -lane Ihcility %\Arington is an existing 2 lane lucidity. They arc both Arterial, and the need to aliun intersections and preset vc mobility alone Arterials is consistent %% th each e.Xmnple. I latper, Icm is not an ,Arterial. it is a Nlinor Collector %,here drk e%%ays are allo%%able. 'I be access leading li'om I Iarpers Fen-cr'Namucket Drive to the busiast corridor in the region (SII 6) has defined I Iarpers Fern A;mtucket as collectors since the property %%as developed. The numerous 3 -%%ay' intersections alone I Iarpers Farr% e.�actl% series the point that 3-%%a% intersections don't lend thentschvs to S ['011 controlled intersections %%hicb %%omld scn'e to calm tiaHic speeds and 1111thcr dissuade "cut-throuk-h" use. A a -%%a% intcr>cction cuuld better help to what the Nantucket residcnIs have requested in the past in terms oftraftic calming. Although %ou nh:n upparentlt ha%c no issue maintaining the of ct collector alignment - the ollsct ulienment cremes the need dor n .10' approximate %vidth of nc%% ROW rather than approximately 20 lect. There are existing properties (in addition to Marura%es Tract and 'I he Ranch project) that are not planned for de,clopnwnt and %%hich %could he adversely of Iected by the current location of the ` Margra%es Collector- as shoe n b% C'OCS. C:ounq' of ficinls are not in the business of purchasing more ROW Ihan %%hat is absolutcl% needed for roady%M impro%ement - and v%lhile the Counh mac justil, the need for 20 additional leet for purchase from those d property o%%ners it, improve Arrington. %%e cannot justify the need for 40 leer of their c%iiting properly %%hen a better alternative is it%aitable. N P9 I imelme for Arrington Road: • Surver Contract ttae approved n ith Strong Sunny Ing on 3128!3017: • Pre] iIninorn Stlr%ey t+ork res completed bNcarp Jule 2017; • This depulmem has provided sun cN or with a new ROW `'Footprint' which is proposed to beg() feet in Ns idth from north of South Oaks Drive to south or Indian Lakes Drive. With the exception ol'2 properties at corner of South OakslArrington on the cast side or Arrington. all proposed nem ROW UUlild he acquired on the west side ol'Arringtnn. South Oaks subdivision did not prop idc past dedianioo alone Arrington as Nantucket SID did so the 2 acquisitions in South Oaks w ill align their property lines +it] i the established N'mttucket front propert} lines along Arrington: • We can not finalize the suncs inu phase of twrk until the collector alignment is resoked: • When collector alignment is resole ed w ith the City. then the Counq can proceed as follows !tether: u IinalizcStitNu documents o Get Certified Appraisals for each proposed acquisition of property (8-10 week's) o Make offers to propertc owners n Once offers are made then the timeline iv dictated more bs the indk ideal land mt ncr; o Once all propeny has been acquired by Comm(CounIN future acquisition of propertt within CIty limits ncccssitated last ocek's IIA i\ith CitN) —then utility relocation may hcein to addles's where trtilip conMcts MIll road plans. o Count} wtndd likely hire consultant to bcgio road\\ay' design near the cod of lltc appraisal process • Design Consultant w ill prepare plans so that Count)' may hire a IoadwoN contractor to reconstruct Artington Road Although I trill not he the Count\ official to see this process throui-,h to completion. I am still dedicmcd to doing mN best to keep it im a timeline trhere visihlc activities (Utility relocation. reconstruction of ArTinghat roadwat ) mio. bruin w ithin months after the complction or rNic5a Verdc. Again. I ant sora that N'ou were not im oked at the 9il8 meeting at Gest Western. The meeting wan held at a location com enient Ibr the Nantucket participants and I know that I never cm kioned that Noll would not be lhcrc. I he future growtlt west of Arrington w ill cause increases to traffic on South Oaks and I larpers Fern. 'I he proposod alignnxmt of the collectors ill alloy the arterial (Arrington) io operate better and more Balch w ith the anticipated growth. but the proposed alignment ofthe collectors is not the main cause (11 the increased u'affic on South Oaks and I larpcis Ferry. It has been my pm lkge to scree [31a7os Count.. I lanks. Alam From: Marie Wolfe [mailto:me wolfek'dvahon.com] Sent: Thursday, September 28, 2017 3:23 PM To: Steve HW. Aldrich Cc: Robert A. Munger; Duane Peters; Susan Hardin; Mary Lou Price; Karen Weir; Katie D. Conner Subject: Concerns and Meeting to resolve before 1015 P�@Z Meeting on Margraves Ranch minor collector realigning to Harpers Fern Howdy Commissioner Aldrich, The ladies and I appreciated you volunteering to meet and answer our issues that were voice on September 26 at the Commissioners Court. However, since time is critical because the City has scheduled it for the P&Z on October 5, I'm touching base to see when this can happen. I'm artaching a list of questions that I compiled. We feel that it's important to have the County Engineer at this meeting since he is the one who initiated and signed the application to the City even though it's now confirmed he is leaving very shortly. One critical question you can resolve prior to the meeting is - When were the contracts signed and approved by the Commissioners Court' Look forward to hearing from you. Sincereh. Marie Wolfe 4576 Sandpiper Cove College Station, TX 77845 979-690-7075 pg- Attachments • HarpersFem,Real ignlssues.pdf(364.54KB) • Revised Approved Final I W7 2050 BCSMPO Major Thoroughfare Concept 06272017.pdf (2.71 MB) • image002.png (50.68KB) Date: To: BraZOSCou I nty I Conviiii'sioneri court Fronn:,pNantucket,Hdrfieowners, precinct,l Ferry We request.that Harp6rs Fey:be closed at the Intersection of H Whereas, The Couhiy,Kas decided ,that lh Marrgr Ferryon Arnr gton Road facilitating 1-; It I o o road ' p�' .Date, -Ai�PrintedjN i�ffiFlAd&essl&�Q y xN ''��—��Z,'SlSnature E�' A -R OLL MIX 7 Al 5,QlW'Oj RADYM I Pp lum ST 3, N v MM 0�-Al'a 1116 � 'AG , -71-7wr:7 IM VAL L 7 kv, 7 V 'Vj IA , M-Offil N 0 J7 Mary Lou Price 4587 Cricket Pass College Station, Texas 77845 (512) 5874746 I would like to focus my time today on an interesting document Mrs. Wolfe received through an open records request with the City of College Station. It is a Certificate of Authority signed by Mr. John Elliott, a manager with the Oldham Goodwin Group, on July 31, 2017. The certificate stipulates that the City of College Station is initiating an amendment to the City's Comprehensive Plan that will affect the City's Thoroughfare Plan. It also authorized Veronica Morgan with Mitchell & Morgan to execute and submit to the City of College Station an application in support of the Comprehensive Plan Amendment on behalf of OGC, to attend all meetings and hearings in connection with such application and to take all action on behalf of OGC in connection with the application. That fits in with the timeline of the application being signed by Ms. Morgan on August 17, 2017. She signed the document 3 weeks before the TDA was completed by Kimley Hom. To an ordinary citizen, that seems odd. This Certificate of Authority proves how we were totally misled by Mr. Jason Shubert with the City of College Station. He stated in an email to Mrs. Wolfe that Brazos County initiated the application for amendment. As I stated last week, neither Mr. Munger nor Mr. Aldrich refuted that claim, so we were misled by them also. The developer has also stated it was his understanding that Brazos County initiated the application, but his company hired Mitchell & Morgan to execute and submit the application on behalf of OGC. Itjust seems odd that Mr. Munger didn't sign the application for amendment until September 11, 2017. A week later, on September 18, the public notice by the City of College Station was published in the Eagle about the public hearing for realignment. Last Friday, we met with Mr. Aldrich concerning our numerous issues on this matter. We really appreciated the 2 hours he spent with us. Mrs. Wolfe had a list of questions we wanted addressed, but we didn't get most of them answered. We left them with him, and he passed them on to Mr. Munger. Mr. Munger replied to Mrs. Wolfe on October 2, and one of the topics he addressed was the hiring of Kimley Horn. Apparently, given the timeline we now know, the company was able to complete the Traffic Demand Analysis in a little over a month. Mr. Aldrich told us the County hired them for fiduciary reasons and believed it would be cheaper to use them since they did the prior TIA for the developer in their rezoning request to the City of College Station. The TIA was very lengthy and detailed, but I couldn't find any data in the report that corresponded to the traffic numbers for the various roads that were used in the TDA. In contrast, the TDA was very brief and contained only 8 pages. There was no supporting documentation to verify the projected traffic volumes. In January of 2016, the volume of cars at the Harpers Ferry and Nantucket intersection was around 650/day. According to Kimley Horn, the projected volume using the existing alignment is 1900/day. The projected volume using the proposed realignment is 2200/day. South Oaks is even stranger. Existing alignment is projected at 1400/day, but proposed alignment is 3600/day. Arrington Road between South Oaks and Greens Prairie is expected to be 7,200 with the existing alignment, but 10,600 with the proposed alignment. How is it possible these numbers could be so different when the proposal is just to move a road a few hundred feet and make it easier to go through Nantucket? I can see there would be additional traffic on Harper's Ferry, but why would South Oaks see an increase of 2200 and Arrington between South Oaks and Greens Prairie increase by 3400? How do you arrive at these numbers when the same volume of 5300 is projected for Castlegate Dr. in both models? That's the only number that stays the same. In the realignment model, total volume on all roads combined is 61,300 compared to 55,600 for the existing alignment. Does anyone really believe that moving that road a few hundred feet would mean that traffic volume would actually increase by 5700? If so, why would you want to make a change that actually adds a significant volume to those roads. Assuming Mr. Munger read this report before he signed the application on September 11, 1 would think he would have seen the blatant discrepancies. It just has the appearance of a very sloppy report that was completed with a very short timeline. As I said last week, something just doesn't add up. It's apparent the City was the entity that initiated the realignment, not the County. It's also apparent that Mitchell & Morgan was hired by the developer, not the County, to execute the application. It seems like sometime after that point in time, maybe after Ms. Morgan signed the application on August 17, the County was asked to sponsor the application instead. If that is the case, my question is why. Why is it so important for so many people to mislead us? At what point did it become necessary for the County to appear to initiate this application, and why? Why did Mr. Munger say the County was able to employ Mitchell & Morgan for this project using a standing time and materials contract they had with them, and subsequently Mitchell & Morgan subcontracted with Kimley Horn? Surely Mitchell & Morgan wasn't paid by both the developer and the County. If the County did pay Kimley Horn via Mitchell & Morgan, I hope you reexamine their report and consider asking for a refund from them for delivering such a questionable product. I request the County rescind this application for realignment. If you still believe the realignment is necessary, hire another firm other than Kimley Hom do a thorough TDA. I also request that Misty Ln. and connecting streets be added to the study parameters. No one will ever address that entrance to Nantucket, even though it will be significantly impacted by both the developments in general, and the realignment in particular. Finally, I would like to state my disappointment with all entities for not including our neighborhood in the discussions throughout the summer. Holding a meeting just to inform our representatives of your plans is not dialog or cooperation. We have told all entities numerous times that we would like to be included in order to allow Nantucket to provide suggestions to mitigate future safety concerns. Mr. Aldrich told us on Friday how disappointing it is that most citizens are not engaged in local politics. Well, why would people want to be engaged when no one really wants their input? CERTIFICATE OF AUTHORITY 1, the undersigned Manager of OGC CNO JV, LLC, a Texas limited liability company (the "Company"), do hereby certify that (i) the Company is duly organized and existing under the laws of the State of Texas; that all franchise and other taxes required to maintain its company existence have been paid when due and that no such taxes are delinquent; that no proceedings are pending for the forfeiture of its Certificate of Organization or for Its dissolution, voluntarily or involuntarily; that it is fully qualified and in good standing to do business in alijurisdictions in which the nature of its business requires it to be qualified; that there is no provision of the Certificate of Formation or Company Agreement of the Company limiting the power of the Manager to pass the resolutions set forth below; and (ii) that on the 31 st day of July, 2017, at a meeting of the Manager of said company duly and regularly called and held in accordance with the Company Agreement of the Company and the law, the following resolutions were unanimously adopted and recorded in the minutes of the books of the Company kept by me and are in accord with and pursuant to the Certificate of Formation and Company Agreement of the Company and are now In full force and effect, to -wit: WHEREAS, OGC CNO JV, LLC is the owner of certain real property located in College Station, Brazos County, Texas, and more particularly described on Exhibit A (the "Property"); and WHEREAS, the City of College Station is initiating an amendment to the City's Comprehensive Plan that will affect the City of College Station Thoroughfare Plan and future development of the Property; and WHEREAS, the Manager wishes to authorize Veronica Morgan of Mitchell and Morgan, LLP, on behalf of the Company as its Authorized Representative, to sign an application consenting to the Comprehensive Plan Amendment NOW, THEREFORE, BE IT RESOLVED, that the Managerof the Company authorizes and directs Veronica Morgan of Mitchell and Morgan, LLP, as Authorized Representative, to execute and submit to the City of College Station an application in support of the above -referenced Comprehensive Plan Amendment on behalf of the Company, to attend all meetings and hearings in connection with such application on behalf of the Company and to take all action on behalf of the Company in connection with such application. RESOLVED FURTHER, that the Manager of the Company is directed to certify the Minutes of this meeting and the contents of these resolutions and to deliver such certification In support of the authority to act on behalf of the Company. RESOLVED FURTHER, that the foregoing powers and authorities shall continue in full force and effect unfit written notice or revocation has been given. I further certify that the undersigned is the duly elected and incumbent Manager of the Company authorized to take the actions described above on behalf of said Company. IN WITNESS WHEREOF, I have hereunto subscribed my hand effective the 31st day of July, 2017, n Elliott Exhibit A Field notes of a 368.57 acre tract or parcel of land, lying and being situated in the A. Babille Survey Abstract No. 75 and in the William Clark Survey, Abstract No. 101, College Station, Brazos County, Texas, and being part of the 369.894 acre tract described in the following three instruments: 1. Nina Benware Margraves to Green Prairie Ranch, Limited recorded Volume 2747, Page 111, of the Official Records of Brazos County, Texas; 2. Nancy Margraves Hoover to Green Prairie Ranch, Limited recorded in Volume 2747, Page 121, of the Official Records of Brazos County, Texas; 3. Ross D. Margraves, Jr. to Green Prairie Ranch, Limited recorded in Volume 2747, Page 131, of the Official Records of Brazos County, Texas; and said 369.894 being more particularly described as follows: BEGINNING at a''/2" iron rod found at a 20" post oak tree fence comer found marking the common comer between the beforementioned 369.894 acre tract and a 10.000 acre tract described in the deed to James R. Saunders recorded in Volume 334, Page 191, of the Deed Records of Brazos County, Texas, said comer being an ell comer of the 369.894 acre tract; THENCE N 44" 08' 50" E along the common line between the beforementioned 369.894 acre tract and the beforementioned 10.000 acre tract (no fence), for a distance of 361.11 feet to a'/2" iron rod and cap set at the lower east corner of the said 10.000 acre tract and in the fenced west line of Arrington Road; THENCE along the fenced west line of Arrington Road, as follows: S 00" 01' 11" E for a distance of 265.25 feet to a 4" creosote post, S 02" 03'56" E crossing a cattle guard entrance for a distance of 154.82 feet to a "T" post. S 00" 46'35" E for a distance of 143.42 feet to a "T" post, S 00" 38'22" W for a distance of 457.47 feet to a 3" cedar post, S 01 ° 49' 31" W for a distance of 393.47 feet to a Y' iron rod and cap set in the common line between the beforementioned 369.894 acre tract and a 300 acre tract described in the deed to Jerry Windham, recorded in Volume 315, Page 734, of the Deed Records of Brazos County, Texas, from which a 6" creosote fence post bears S 01" 50'W - 17.9 feet; THENCE S 44" 07'51"W along the common line between the beforementioned 369.894 acre tract and the beforementioned 300 acre tract, adjacent to a fence, for a distance of 2860.99 feet to a'/, iron rod and cap set at the common comer between the said 369.894 acre tract and the 300 acre tract, from which a 10" creosote post fence corner bears S 45" 19' E - 2.1 feet; THENCE along the common line between the beforementioned 369.894 acre tract lying to the northeast, and the following two tracts lying to the southwest: the beforementioned Windham - 300 acre tract and a 230.13 acre tract described in the deed to Jerry Windham, recorded in Volume 502, Page 672, of the Deed Records of Brazos County, Texas, adjacent to a fence, as follows: N 45° 19' 13" W for a distance of 812.20 feet to a W iron rod and cap set in the middle of an H -Brace at the common comer between the beforementioned 300 acre tract and the beforementioned 230.13 acre tract, N 46° 15' 06'W for a distance of 2021.67 feet to a dead tree fence comer, N 46° 39' 49" E for a distance of 335.77 feet to an 8" creosote post fence comer, N 41* 37'40"W for a distance of 1990.85 feet to a''/Y" iron rod and cap set at a 10" creosote post fence comer marking the north comer of the said 230.13 acre tract and in the southeast fenced line of Green Prairie Road West; THENCE along the fenced southeast line of Green Prairie Road, as follows: N 45" 03' 31" E for a distance of 1610.40 feet to a 4" x 4" fence post at a cattle guard entrance, N 430 52' 23" E for a distance of 1464.25 feet to a 'h" iron rod found marking the west comer of a 3.811 acre - Tract Two described in the deed to Jason Storm, recorded in Volume 10460, Page 41, of the Official Records of Brazos County, Texas, and in the northeast line of the beforementioned 369.894 acre tract, from which a 6" creosote post fence corner bears S 350 06' W - 2.1 feet; THENCE along the common line between the beforementioned 369.894 acre tract, lying to the southwest, and the following 8 tracts, lying to the northeast: 1) the beforementioned Storm - 3.811 acre tract, 2) a 1.24 acre - Tract One described in the deed to Jason Storm, recorded in Volume 10460, Page 41, of the Official Records of Brazos County, Texas, 3) a 1.45 acre tract described in the deed to Matt Medlock recorded in Volume 699, Page 656, of the Official Records of Brazos County, Texas, 4) a 1.46 acre tract described in the deed to Anthony Medlock recorded in volume 7239, Page 22, of the Official Records of Brazos County, Texas, (see Tract One of Volume 1407, Page 250, of the Official Records of Brazos County, Texas, for description), 5) a 1.50 acre tract described in the deed to William S. Steele, recorded in Volume 582, Page 682, of the Deed Records of Brazos County, Texas, 5) a 1.50 acre tract described in the deed to The Bank of America, N.A., recorded in Volume 11211, Page 29, of the Official Records of Brazos County, Texas, 7) the remainder of a 29.476 acre tract described in the deed to James Willard Craig, Jr., recorded in Volume 875, Page 269, of the Official Records of Brazos County, Texas, and 8) the beforementioned Saunders - 10.000 acre tract, adjacent to a fence, as follows: S 44" 28' 16" E for a distance of 52.86 feet to a %" iron rod and cap set, S 47" 00' 17" E for a distance of 202.30 feet to a 12" post oak tree, S 46" 40' 49" E for a distance of 145.33 feet to a 3/8" iron rod found, S 47° 13' 09" E for a distance of 175.00 feet to a 3/8" iron rod found bent, marking the common comer between the beforementioned Storm - 1.24 acre tract, and the beforementioned Medlock - 1.45 acre tract, S 45" 47' 36" E for a distance of 233.06 feet to a'h" iron rod and cap set at the common comer between the beforementioned Medlock - 1.45 acre tract and the beforementioned Medlock - 1.46 acre tract, S 46" 13' 04" E for a distance of 233.34 feet to a''/2" iron rod and cap set at the common comer between the beforementioned Medlock - 1.46 acre tract and the beforementioned Steele - 1.50 acre tract, S 45" 23' 10" E for a distance of 233.20 feet to a 3/8" iron rod found marking the common comer between the beforementioned Steele - 1.50 acre tract and the beforementioned Bank of America - 1.50 acre tract, S 45" 41' 39" E for a distance of 164.41 feet to a'/:" iron rod and cap set, S 45" 55' 03" E for a distance of 74.15 feet to a %" iron rod found marking the common comer between the beforementioned Bank of America - 1.50 acre tract and the beforementioned Craig - remainder of the 29.476 acre tract, S 45" 57' 18" E for a distance of 762.79 feet to a i/2' iron rod found marking the common comer between the beforementioned Craig remainder of the 29.476 acre tract and the beforementioned Saunders - 10.000 acre tract, S 49° 28' 01" E for a distance of 22.82 feet to a 36" dead tree, S 46" 02' 52" E for a distance of 392.37 feet to an 18" post oak tree, S 45° 11' 38" E for a distance of 441.53 feet to a 30" dead post oak tree, S 42" 50' 01" E for a distance of 675.32 feet to the PLACE OF BEGINNING, containing 368.57 acres of land, more or less. G%/raieae: the crime of domestic violence violates an individual's privacy and dignity, security and humanity, due to systematic use of physical, emotional, sexual psychological and economic control and/or abuse including abuse to children and the elderly; and (Wem2Q: the problems of domestic violence are not confined to any group or groups of people, but cut across all economic, racial and societal barriers, and are supported by societal indifferences; and 6*e,r,w. the impact of domestic violence is wide ranging, directly effecting individuals and society as a whole, here in Bryan -College Station, Brazos County, throughout Texas, the United States and the world; and ua, //er�are in recognition of the dedicated advocates who respond to and provide services for men, women and children affected by domestic violence, 1, Andrew Nelson, as Mayor of the City of Bryan, Texas and 1, Karl Mooney, as Mayor of the City of College Station, Texas, and 1, Duane Peters, Brazos County Judge, do hereby proclaim October 2017 as and encourage all citizens to work toward improving victim safety and holding perpetrators of domestic violence accountable for their actions against individual victims and our society as a whole. CITY OF BRYAN Andrew Nelson, Mayor Vol. ,:_ Pg. 3� 3 BRAZOSCO NTY ;a;eters, County Judge STEVE ALDRICH Precinct 1 (979) 361-4106 saldrich@brazoscoantytx.gov SAMMY CATALENA Precinct 2 (979) 361-4115 scatalena@co.brazos.tx.us October 3, 2017 BRAZOS COUNTY COMMISSIONERS COURT Honorable Elaine L. Chao U.S. Department of Transportation 1200 New Jersey Ave SE Washington, DC 20590 Dear Secretary Chao: E. DUANE PETERS County Judge (979) 361-4102 dpeters@brazoscountytx.gov NANCY BERRY Precinct 3 (979) 361-4105 nberry@brazoscountytx.gov IRMA CAULEY Precinct 4 (979) 361-4111 icauley@brazoscountytK.gov I write to you today to offer strong support on behalf of the Brazos County Commissioner's Court for the Brazos Transit District's TIGER IX application for funding to support a critical transportation need in the State of Texas. BTD is seeking TIGER funding to purchase twenty diesel buses and five electric buses to accommodate the growing population of Bryan/College Station and Texas A&M University (TAMU), and to replace existing buses that have well exceeded their useful life in Bryan/College Station. $11 million is requested in through the TIGER program, which will be matched with $3 million in local funding. Students, residents, veterans, the disabled and elderly rely each and every day upon the transportation service provided by BTD. BTD is a Rural Transit District and Small Urban Transit District serving sixteen counties in Central and East Texas. BTD, in a coordinated transit model with TAMU, serves the fast-growing population of Bryan/College Station and TAMU. This region has seen a 29.3% population increase between 2000 and 2010, and provided 8.2 million trips in FYI in the Bryan/College Station region. This tremendous growth places a growing demand on transit services. Investment of TIGER funding in the BTD bus program will help BTD continue to provide a high-quality, coordinated, efficient transportation service that is critical to the residents, and the economy of the State of Texas, as well as The Nation. Thank you for your consideration of the Brazos Transit District's TIGER IX grant application. Regards, rds, J— Duane Peters County Judge Brazos County Administration Bldg. • 200 S. Texas Ave. Suite 310 Bryan, Texas 77603 Fax: (979) 361-4176 lye -a. BRAZOS COUNTY HUMAN RESOURCES DEPARTMENT 200 S. TEXAS AVE SUITE 206, BRYAN,TX 77803 PHONE (979) 361-4114 FAX (979) 823-6993 MEMORANDUM Date: September 27, 2017 To: Commissioner's Court From: Jennifer Salazar HR Director Subject: Monthly Health and Dental Premiums for FY '18 FY '17 Premiums __ _. _ Medlcal•;Employees&yRehrees'(>,n'8!years),Who'Were;Ehiployedtt�riorEtbAugust)30�T2011 Employee Premium Employee Premium County Contribution Total Premium Employee Only $62.00 $976.00 $1,038.00 Employee & Spouse $456.00 $976.00 $1,432.00 Employee & Child $306.00 $976.00 $1,282.00 Employee & Family $634.00 $976.00 $1,610.00 ip�' `7'sDental Employees &1Retlrees(>,z8�years)rWho Were30'F2011�`fptgp, Employee Premium County Contribution Total Premium Employee Only $28.00 $0.00 $28.00 Employee & Spouse $74.00 $0.00 $74.00 Employee & Child $66,00 $0.00 $66.00 Employee & Family $118.00 $0.00 $118.00 FY'18 Premiums • Employees & Retirees with more than 8 years of service who were employed prior to August 30, 2011: Medtdal`;Ein to ees,&;Retirees >84'ears WFio;Were`Em to edPnorrto,`Au ust30;.201,1 „.�. Employee Premium County Contribution Total Premium Employee Only $86.00 $1.041.00 $1,127.00 Employee & Spouse $507.00 $1,041.00 $1.548.00 Employee & Child $346.00 $1,041.00 $1,387.00 Employee & Family $696.00 $1,041.00 $1,737.00 • 920/month discount on the Employee Premium, if they completed the Healthy Directions Wellness Program requirements ',Dental,Employees,&1Rehrees,(mLLByearsj;WhoWereEmpto'yedPnortp�August30201.1 "`_ Employee Premium County Contribution Total Premium Employee Only $28.00 $0.00 $28.00 Employee & Spouse $74.00 $0.00 $74.00 Employee & Child $66.00 $0.00 1 $66.00 Employee & Family $118.0 $0.00 1 $118.00 va. 1 Pg. %i I The County contribution will increase effective October 1, 2017. The employee premiums for Medical & Dental will increase effective January 1, 2018. • Pre -2000 Retiree Insurance premiums will remain the same as last year. • Retirees with less than 8 years of service and those that were employed after August 30, 2011 and retire from the County will contribute as follows: a0,;2;Medical ,Retirees!(< 8; ears).and Those';Who f2etirerWho;BegarirEmplo meht:.Aker'Au usY30 ,201,1,: Employee Premium County Contribution Total Premium Employee Only S1,127.00 $0 $1,127.00 Employee & Spouse $1.548.00 $0 S1.548.00 Employee & Child $1,387.00 $0 $1,387.00 Employee & Family $1,737.00 $0 $1,737.00 S201month discount on the Employee Premium, if they completed the Healthy Directions Wellness Program requirements "eDental Retirees?,BSears-andThose:WhoRetireWfioBegan'EmploymentAkerqu ust;30`120t1' M Employee Premium County Contribution Total Premium Employee Only $28.00 $0 $28.00 Employee & Spouse $74.00 $0 $74.00 Employee & Child $66.00 $0 $66.00 Employee & Family $118.00 $0 $118.00 o This increase is effective January 1, 2018. • COBRA rates are as follows: COB'M_'W € e Employee Premium County Contribution Total Premium Employee Only $1,129.69 $0 $1,129.69 Employee & Spouse $1,558.49 $0 $1,558.49 Employee & Child $1,395,24 $0 $1,395.24 Employee & Family $1,752.21 $0 $1,752.21 COB'M_'W € e Employee Premium County Contribution Total Premium Employee Only $28.56 $0 $28.56 Employee & Spouse $74.46 $0 $74.46 Employee & Child $66.30 $0 $66.30 Employee & Family $117.30 $0 $117.30 o This increase is effective January 1, 2018. PPRO uane Peters Date County Judge HILA%OS COUN1N IT\AS Im QUFS'I'ED POSITION CONTROL CTIANGES TO AUOPI'Hil HIJUCM ,I m mile - "1•.1.11)- Hacic 1'robalimt Iron the year Ending September 30, 2018 I_etmt Date: 9/26/2017 li lfecli" Due: 10/1/2017 lliwrekhd InaeasN Agenda Dat, I(IM2017 Ra+ic Par RUdget IIUUr1r RUdgrt (11-.d _ ti l:vy+ �� It nplo. >1.diraV Dr -t 'I'itlr Cla-' I'rt 1'r.U. Stern C Ile Ihn., 10t1• \I•'t saLri" FIC :\ It t--ol ... .\\IC. rut U:vlal 1 Iirgnrrl: Noce salary Gon1312120 and 3121411 F, m: 'I'JJU- Bask Probation FY IS Ado tied SUI. 51610000 53100000 53200000 53800000 53900000 Medio J/Flex 1,. Na, F1• IN R,, UeaM SUIUrr - 312110 Jm• PH Wcr-TJPC CIn Co, 1877 2 IR "5 ` 013 .2080 21.72 45,178.00 45.173.00 3,456.00 6.438.00 1.577.00 - 12,558.00 RKSUTA:- Armal NF'F RFSUL I : 61),207 01) :Mov'e salary from 312120 and 312140 Io 312110 For BUtl m Offic. Us.: 5 4 78.00 S<456.00 438.00 S 1,577.00 $ - $ 12,558.00 i Total Cost $ 69,207.00 cl Approved by: 7 Hlte/-OS CMINI Y,'I FXAS RI?Q 111iS"I'I?p NIISI'rl(4C COs9•IIOI- CIIASCES I O ADOP 1'FA) i)UI)CE I' Juvenilr -'1.131) - Cmnntifinenl Divrrsimt For tike fear Friding, Scptembvr ill. 2018 Lakrr Dote: 9/262017 Gff aw, Dek<: 10/112W7 Iffireekh'1 6ucr increases c><.00,er inaoaset eiaeaaat inaem-eI Aveada Dakc 101312017 n.,w 1%, Radeet Ilnerty IBulert 11� -, Selun"' rl u � " U ¢nk PloV 'VIeALui! Del an [it[, Class I'oVl. Crou+Slcin C(tl& llow'e 16w \irnt SJ[.,-,, t'IC.\ kd t diNlC keut 11"R.1 1 ItcqueVL glove % 1a 31'110 From: '1'.1.1 D-Cnnuni0nrm Divrr.ioa FY IN Adoan•d Salam 51610000 53100000 53200000 53800000 53900000 kiedical/Flex 312140 At, P,IOf" -'DPCCmCot IN77 _ IN J 014 .2115(1 21.72 255.90 To: T'en Fl• IA Itettueovd Salory - - (2159.00) (173.00) 022001 (79.110) - (62790) KESULI': "❑ Ick t t, ; NET I20SUI: r:. (3gfi0.90) Total Cost $ (3.460.90) 1)ccrease to FY IR AI'I H, -I. Move x tla ry to 312110-n 1610090 11A F , a, approval on 4/18117 Bud el Office so: $ (2, .00) S ( 3.00) $ (322. (79.00) $ - $ (627.90) Approved by: BRAZOS COUNTY.'I FXAS REQUF.SPED POSITION CONTROL CHANCES TO AD(WiTD It UDCF.l' .Inrcnllr -T..IJ D- Comnumily Pregruna For fhe Year handing Seplember 30.2018 Loler We, 9/2.612017 Eflmive Daw, 1011/2017 ISi\eerkk/ haze inaaasei manmer imaenser maeasal lameasnr Aecnda D:ue 10012017 IL"w Pal Il ndget Ilourk Blur t Pra+�un aw.dr� m..x.v.i i0srmn i9�x�i ^k 'S Sal:ny � lln.ynirl,y 4ladieaV Reran 'filr Clnss P.m. (''tu St"', cod, 11 R.t' 'Nir'I sittanea FICA Rmiremort \1ICb int Demal 1 Itequev: AIOre % to 512110 From: 'Ijjticmmn'mtii' Pregrenu F1' IN kd.wt dSalm 51610000 53100000 53200000 53800000 53900000 ldedicallFles 312130 Jar PdO@r -TJPCe,Cor 1877 - IN. 5 x014 2080.._ ..2172. 4'_,919.10 Tu: Nim FY IN Rraur\ted Salnrc - (42.919.00) (3,233,00) (6.116.001 (1!96.00) - (11,930.10) rr�r It Fs(JCI: Det <4u X SaP;s[ r a .> Nt:'f I24SfIC1'; (Gi,74G.1 u) Total Cost $ (65,746.10)nCCI'.a—W' F\sIB, y:- .\¢tual \lure salary to 3121111-51611111011 PAF wus vpprnval un 411 N/I 7 For Dudael Office Use S (42, .00) 5 (1,498.00) b - $ Approved by: 'C. 4i1 RRA%OS COUNTY. TEXAS R F.QUFSI"!:D POSITION 00\ 1-1401, CIIA9GFS'TO ADOP FEU RIJI)CEI District Aimmey Fur thr Ycar F.nAinq Sr ptrmlxr 311, 2019 Ixac '11112: 9r_IOD17 ffimt.e I).tr: 1(M'_017 Bi..'My/ Agcnd.. Dox: 193'2017 Ibsir 1'ay Rudg,t Ruurly Itud6<t ikp 171 Salary- ('1 a Post Group St<ro Cmlc iloury Rxln Ml ni S.I.rk. FICA R t rmml 6": �.-WlIM Iln<mp4y SINioV corm Umul 1 Rt I""I: Ftvm: 19000100 D<e"A' by S3.M) Disrict Allornry Asst DA F5'18 AIIupIM S.I.ry $r;4;6'*ffi77107:0Oj 51610000 51100000 5320(M0 53600000 53000000 MetliraUFlux p�. I'XMI(O Asst DA Nn. !1 I91Avtuntnt Salary 04ISr, `t10`5' "hA t�A 913 2dx6�2$$fL27. y7410800;t (2, o'+.00) I,, OM (a 27017) (105,0111 - nFSI11.I': Armat )4,101.02 NCIRFSULT: (3,760.00) Z Iicquat: Ike Vr by 53.000 Fnna; Ilbvirl Attorney 19(991100 Ass, DA I :�OaIS=c,{,1 1'0: 19000100 Asst DA 1 `'04 V41 NFT RESULT: (3.763.00) Actual 71.2`10 361 3 Ra1an0 Ia<r<u.r by 5600 From: District Atmmry Fl I9 t 1 pted elan ItXXNIW0 h"vstgll SuN<Vi.u43A 79,?„FI NA' NA .02S.yyig26 2�27991'a 59.25-;00'; T": \<w !l I6 RmnntM S.nlary I'Kg0100 1,111Wr Super i�sne,-DA itPtl9 1(„+FN-AMP NA 025M26.-.5" ^i09,U ' 5.252. f RF -SU F7':-1�..'m'ar�c.T.ar: denal 66.26166 NF'F RF.SILX: 7,523DO Total Cost b Approved 51610000 53100000 53200000 53600000 53900000 Modi< MOX (3000.00) (230.00) (42400) (10"Al) 51610000 52100000 532110000 53600000 5]900010 MediwVFlex 6'wo'c) 459.00 855.00 '_09.00 W-n"r--=- eiiC+TFZ73 Duane Peters Date County Judge POE 9 JUDGE JIM LOCKE COUNTY COURT AT LAW NO. TWO BRAZOS COUNTY, TEXAS Brazos County Courthouse (979) 361-4260 300 East 26th Street, Suite 2,100 PAX: (979) 361-4514 Bryan, Texas 77803 September 20, 2017 Uniform Policy It is the policy of the Court to maintain a professional appearance of all court staff while considering the comfort and functionality of the clothing best suited to our various duties. Court staff shall wear professional attire in the normal scope of their duties. This may include business attire, including informal business attire which shall include uniform shirts which display the county seal and identify the Court. Though not required every day, uniform shirts approved by the Court shall always be considered appropriate to the various staff positions. Such uniforms when provided by the county shall remain the property of the county. It is the employees'responsibilityto maintain cleanliness of their uniforms. All uniform shirts will be tucked in at all times. Employees may not wear uniforms in any capacity other than when they are performing official business for the county. Based on county policy and IRS regulations, using the assigned uniform for other than county business could result in the employee having to pay payroll taxes on the uniform. The remainder of staff attire shall be consistent with such uniform shirts which might include slacks, skirts, pressed jeans and appropriate shoes. Upon leaving county employment, employees will turn in all uniforms. APPROVED U,Q lz--� I 3 � I I Duane Peters Date County Judge Jim Loc e Jud e Vol. i Pg. C of Supervision �► ,� Brazos County rN05 Job Description >, s`>5o Last Updated: September 2017 nr 4 Template ReWsipn 1.2 03115f2012 Class Number: 130 Title: Special Project Administrator and Administrative _ Secretary to Commissioners Court Pay Group: 22 Department: Commissioners Court FLSA Status. ii Non Exempt Reports To:Executive Assistant and Commissioners Approved Date: 10/03/2017 EEOC Category: + Office and Clerical Assists Commissioners with administration of special projects as required. Serves as public information officer for special projects/ programs of Brazos County Commissioners Court. Performs secretarial duties for the Commissioners; assists visitors and callers and drafts various documents. Serves at the pleasure of the Commissioners. Acts as personal assistant to Commissioners: Supports special projects/programs; Assists Commissioners with special projects/ programs as required. Doesresearch, analyzes data, identifies solutions, prepares reports; Keeps the public apprised of projects/ programs; Acts as the first line of contact for special projects and programs in the Commissioners' Office; Upon request may make presentations; Distribute project information; Must keep abreast of changes to the project. Performs multifaceted general office correspondence and speeches; Greets visitors and answers telephones, provides assistance to citizens or directs them to the appropriate department. Other Duties as assigned. Supervision Received: Position is supervised by the Executive Assistant and Commissioners: - Given. This is a non -supervisory position. ------- _._------- Education - Required: - - - _ High School Diploma or its equivalent Preferred: _-_..... ---- ....... _----- Some college education preferred. Experience ---- -- ------------ -- -------- - ------ Required: it At least five years of experience; or any equivalent combination of education and experience that provides the -Preferred: required knowledge, skills and abilities. ---------- I--- -------------- Some college preferred. The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disability to perform essential functions. While performing the duties of this job, the employee is regularly required to sit, use hand to finger, handle, or feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as books and stacks of records. Specific vision abilities by this job Vol. Pg. l� i Knowledge, Abilities Operate computers, including word processing and spreadsheet software; ability to learn to use other computer programs used by the county; read and interpret manuals and memos; perform math to balance accounts; write letters, memos, and telephone messages; manage time effectively; understand and follow instructions; operate standard office equipment, such as copy machine and facsimile machine; communicate effectively, both orally, and in writing_ and maintain effective working relationships with co-workers and. the general public._ The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The employee is constantly required to work closely with others as part of a team and to perform multiple tasks simultaneously. The employee is frequently required to work under time pressures to APPRO Duane Peters Date County Judge r' C va. � � P9. / 7'5� .--- --- . -- —1 Class Number 0161 Title Voter Registration Coordinator Pay Group 18 Department Elections Administrator FLSA Status Non Exempt i Reports To: Election Administrator -----... ---.. --- -- - — ---.- Approved Date: 10/0312017 EECC Category: Administrative/Clerical Manages the Voter Registration Department of the Elections Administration Office and penorms a variety or data entry, organizavonai anc once management tasks. Supervises all personnel performing transactions related to voter registration, including assigning and reviewing work, conducting performance evaluations and recommending personnel actions. umer duties may oe assigneo Coordinates and maintains Voter Registration Department Staff work schedules to ensure that work is completed efficiently. Coordinates Voter Registration Department staff schedules to provide reception services when needed. Files, scans and maintains various types of records required within the voter registration processes of Brazos County. Assists voter registration staff members with data entry and coordination of work flow through the department to ensure timely completion and preparation for election deadlines including; processing of voter registration application, reviewing applications, entering valid applicants in computer, printing and mailing voter certificates and notices of incomplete applications and suspense notifications. Updates voter information including name and address changes, deletion of voters no longer eligible and processes and tracks convicted felons for voting and jury wheel purposes. Trains and deputizes volunteer deputy voter registrars and tracks and documents assigned inventory. Assists Elections Administrator with preparation of computer software, elections poll lists and files for all elections held within Brazos County, Assists the public in person, by telephone and by mail concerning department information, researching records, filling out forms and resolving relevant problems. Monitors Chapter 19 budget and submission of purchase orders both within the Brazos County purchasing process and for reimbursement from the Secretary of State of Chapter 19 funds. Monitors local and state business reply funds and works with USPS on submission of funds and address;updates. Supervision ....--- Received: Brazos County Template Revision 1209n5(2012 Given: Job Description Last Updated: September 2017 or I reviews and recommending personnel actions. '.. .--- --- . -- —1 Class Number 0161 Title Voter Registration Coordinator Pay Group 18 Department Elections Administrator FLSA Status Non Exempt i Reports To: Election Administrator -----... ---.. --- -- - — ---.- Approved Date: 10/0312017 EECC Category: Administrative/Clerical Manages the Voter Registration Department of the Elections Administration Office and penorms a variety or data entry, organizavonai anc once management tasks. Supervises all personnel performing transactions related to voter registration, including assigning and reviewing work, conducting performance evaluations and recommending personnel actions. umer duties may oe assigneo Coordinates and maintains Voter Registration Department Staff work schedules to ensure that work is completed efficiently. Coordinates Voter Registration Department staff schedules to provide reception services when needed. Files, scans and maintains various types of records required within the voter registration processes of Brazos County. Assists voter registration staff members with data entry and coordination of work flow through the department to ensure timely completion and preparation for election deadlines including; processing of voter registration application, reviewing applications, entering valid applicants in computer, printing and mailing voter certificates and notices of incomplete applications and suspense notifications. Updates voter information including name and address changes, deletion of voters no longer eligible and processes and tracks convicted felons for voting and jury wheel purposes. Trains and deputizes volunteer deputy voter registrars and tracks and documents assigned inventory. Assists Elections Administrator with preparation of computer software, elections poll lists and files for all elections held within Brazos County, Assists the public in person, by telephone and by mail concerning department information, researching records, filling out forms and resolving relevant problems. Monitors Chapter 19 budget and submission of purchase orders both within the Brazos County purchasing process and for reimbursement from the Secretary of State of Chapter 19 funds. Monitors local and state business reply funds and works with USPS on submission of funds and address;updates. Supervision ....--- Received: Given: Supervises all staff assigned to the Voter Registration Division of the Election Administrators Office including I full time, part time and temporary personnel. Includes assigning and reviewing work, conducting performance I reviews and recommending personnel actions. '.. Education Required: ',THigh School diploma or equivalent. _....._._....^_---_-. Preferred —_.._._._..__---_-—__._____I _ --------- Office organization training and/or experience preferred. Practical experience with the Secretary of State's TEAM computer system in voter registration and election preparation preferred. To penorm this job successtuliy, an individual must be able to pertorm each essential duty satistactonly requirements listed below are representative of the knowledge, skill, and /or ability required. Reasonabl accommodations may be made to enable individuals with disabilities to perform the essential functions. Typical: The physical demands descnbed here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle, or feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 25 pounds, such as books and stacks of records. specific vision abilities required by this job include close vision, distance vision and ability to adjust to focus. Must maintain current knowledge of the Texas Election Code as it affects Voter Registration processes. Training or experience in standard office practices and procedures and effective supervisory management practices Is essential. Organize and prioritize tasks to be assigned and completed; train, evaluate, and motivate employees; operate computers and standard office equipment, including word processing and spreadsheet software; read, manuals, journals, and office memos, write letters, memos, and telephone messages: performs basic mathematical calculations; reason and interpret laws, policies, and procedures; communicate effectively, both orally and in writing,; and maintain effective working relationships with co-workers, the public, local governmental entities and state agencies. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment Is usually moderate. The employee is constantly required to work closely with others as a part of a team; to perform tedious, exacting work and to switch from one task to another. The employee is frequently required to perform multiple tasks simultaneously, and to work under time pressures to meet deadlines. APPRO Duane Peters Date County Judge Vol.pg. / `% Template Revision 1.208/1512012 [ Class Number 0162Title /zY> IN=n Brazos County _ -- [18 I Department Job Description FLSA Status__ Last Updated: September 2017 of Approved Date: I—. .-- -- Template Revision 1.208/1512012 [ Class Number 0162Title Election Coordinator — — — Pay Group _ -- [18 I Department Elections Administrator FLSA Status__ Exempt Reports To Election Administrator Approved Date: I—. .-- -- 10/03/2017 EEOC Category: Administrative/Clerical Manages and administrates elections in the Elections Administrator Office by performing the following duties personally or through election clerks. Prepares for elections, including securing early voting sites and election day precinct polling places. Secures early voting personnel, prepares schedules for early voting personnel and election day personnel as needed. Manages election issues within the Elections Administrator office. Prepares Central Counting Station and personnel. Prepares canvass and other state required forms. Notifies elected officials and candidates of time for filing campaign reports. Files designation of campaign treasurer, files reports of election officials and candidates and files personal financial statement reports. Responsible for working with parry chairs, assisting in preparation of primary estimated j budgets and final actual budgets, securing personnel, and answering questions either over the telephone, in person, or by email. Coordinates with the Cities and School Districts for use of the county's election equipment for municipal and school elections. Maintains communications with the Information Technology Department for election lists and the Road and Bridge Department for precinct maps and precinct boundary changes. I Preparing and proof all legal notice to be published in the Eagle. Required to recruit bilingual poll workers as needed. Schedules and conducts all training classes for early vote judges and clerks and election day judges and clerks. Maintains and oversees election equipment and supplies, maintaining up to date inventory records. Authorized to order and purchase supplies as needed. Shall establish and serve as the Chair of the Community Advisory Group to assist and inform the bilingual program. Works to assist and provide information to the Bilingual Election Program, including inviting participation for interested individuals and organizations that work with or serve the Spanish-speaking community in Brazos County. I Must be able to chair the Advisory Group meetings after 5:00pm and be able to prepare clear concise written minutes of all meetings. Coordinates i voter outreach programs. Conducting elections for local school and scheduling demonstrations for various community groups. Oversees the processing and mailing out of ballots by mail. Stays current with changes in the laws with respect to the election code and changes in forms and procedures as prescribed by the Secretary of State. Assist any vendor with contractual duties as needed including programming, predefining and backing up of election equipment and checking polling sites while election is in progress. Prepare all Department of Justice Submissions pertaining to election precincts and procedure changes. Assist Election Administrator with budge preparation for election budget. Other Duties as assigned. (1 Supervision Received: I Election Administrator i Given: Manages employees to the elections department. Manages numerous election workers during the early voting 1 period, election day and central counting. Carries out supervisory responsibilities in accordance with the organizations policies and applicable laws. Responsibilities include planning, assigning and directing work; appraising performance; addressing complaints and resolving problems In accordance with the departmental i policles and procedures. Required: High school diploma or equivalent; plus at least three year or experience to an once environment or any equivalent combination of education and experience which provides the required knowledge, skills, and .I abilities. Legal and computer knowledge, previous experience working with the public,.telephone skills, ability 1 to prioritize daily work. Excellent oral and written communication skills. Must obtain Secretary of State Election j Law Seminar training certificate within one year of hire and must be updated yearly, Preferred: Certificates, Licenses, va. I Pg �S, Demands Skills, & Abilities Standing: Teaching classes, waiting on public at counter, copying, fling, presentation. Sitting: At desk, computer work, attending meetings. Walking; To and from other offices, meetings. Lifting: Lifting voting machines or equipment, training or printed materials. Carrying: Files, voting machines or equipment, ballot cans, training or printed materials, projector and screen. Pushing/Pulling: Dollies loaded with voting equipment or supplies, file boxes, chairs, tables. Reaching: Files, training or printed materials, office supplies, phone. Handling: Paperwork, files, training or printed materials, voting equipment, voting supplies. Fine Dexterity: Computer keyboard, calculator, telephone, pens, keys, keypad, typewriter, copy machine, fax machine. Kneeling: Voter machine set up, training materials/equipment set up Crouching: Setting up machines or equipment or filing in lower drawers. Crawling: Setting up machines or equipment. Bending: Filing, retrieving materials, setting up voting machines/training equipment. Twisting: Twisting and turning in chair from computer to desk, phone, etc. Climbing: Step stool, ladder, stairs. Balancing: Walking, setting up materials, presentations/training equipment. A working knowledge of business English and spelling, typing skills, and secretarial skills are required. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, procedure and training manuals. Ability to write routine reports and correspondence. Ability to speak effectively before various groups or organizations. General knowledge and experience in office practices, procedures and multifunctional tasks. Ability to add, subtract, multiply, and divide in whole numbers. The ability to work under pressure and with irrational customers. Requires organizing, prioritizing, accuracy and attention to detail, flexibility in order to perform a variety of duties, performing routine repetitive duties, working in high volume environment, maybe required to work irregular hours and/or overtime. Must be familiar with the Texas Election Laws. Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to solve problems In a quick and efficient manner. Ability to interpret a variety of instructions furnished In written, oral, diagram, or schedule forth. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The employee is constantly required to perform multiple tasks simultaneously; to switch from one task to another, and work under time pressures to meet deadlines. The employee is frequently required to work closely with others as a part of a team, and to perform tedious, exacting work. Employees will be required to perform other tasks as assigned. APPRO D l0 Duane Peters Date County Judge Vol. —2LJ`L pg. % �/ re a,. 0163 Title: Brazos County Template ReNslon 1,2 0 81151201 2 Pay Group: 4 Job Description Department Last Updated: September 2017 oi. v Non Exempt Class Number, 0163 Title: Assistant Election Coordinator Pay Group: 4 16 Department Elections Administrator -.- FLSA Status Non Exempt _.. Reports To {I - - - --{ Elections Administrator & Elections Coordinator 1 Approved Date: 10/03/2017 EEOC Category: ----..- -- -- I Office and Administrative 1 duties personally or through election clerks. The Assistant Election Coordinator shall assist the Election Coordinator to establish the Community Advisory Group to assist and inform the bilingual program. Works to assist and provide information to the Bilingual Election Program, including inviting participation for interested individuals and organizations that work with or save the Spanish-speaking community in Brazos County. Must be able to chair the Advisory Group meetings after 5:00pm and be able to prepare clear and concise written minutes of all meetings if the Election Coordinator is unable to do so. Required to assist the Election Coordinator with recruiting and training election officials and provide supervision to election personnel, including, but not limited to poll officials, precinct workers and interpreters. Responsible for the conduct of voting by mail, including, but not limited to data entry, voter verification, printing ballots, preparing envelopes and transporting sealed ballot envelopes to the mail center for postage and to the US Postal Service for delivery. The assistant Election Coordinator shall also perform other election and non -election duties of the Election Administrator's office as required. Must be able to work extended hours and weekends when required. Performs general clerical duties as required, including fling, scanning, indexing, researching records, filling out forms, making copies (including certified copies), sorting and distributing mail, and resolving relevant problems. Assists the public in person and by telephone concerning department information. Certificates Licenses, Registrations Required: : Must be able to travel from site to site to attend meetings and other events and to provide training or assistance. Will be required to attend Secretary of State training seminars and meetings out of Brazos County. 1 Must have valid Texas driver's license with an insurable driving record. -- Preferred: - - Knowledge, Skills, & Abilities Standing: teaching classes, wailing on public at counter, copying, filing, presentations. Sitting: At desk, computer work, attending meetings. Walking: to and from other offices, meetings. Lifting: lifting voting machines or equipment, training or printed materials. Carrying: Files, voting machines or equipment, ballot cans, training or printed materials, projector and screen. Pushing/Pulling: Dollies loaded with voting equipment or supplies, file boxes, chairs, tables. Reaching: Files, training or printed materials, office supplies, phone. Handling: paperwork, files, training or printed materials, voting equipment, voting supplies. Fine Dexterity: Computer keyboard, calculator, telephone, pens, keys, keypad, typewriter, copy machine, fax machine. Knelling: voter machine set up, training materials/ equipment set up. Crouching: Setting up machines or equipment or filing in lower drawers. Crawling: Setting up machines or equipment. Bending: Filing, retrieving materials, setting up voting machines/training equipment. Twisting: Twisting and turning in chair from computer to desk, phone, etc. Climbing: Step stool, ladder and stairs. Balancing: walking, setting up materials, presentations/training equipment. Vision: At all times far computer, reading, driving and proofreading. Must be able to read and understand instructions; spell and use correct grammar, communicate eoectivety, both verbally and in writing, with persons of varying educational backgrounds. Must have ability maintain records; use word processing equipment and elections software; analyze and interpret data; prioritize and schedule work to meet deadlines; work independently in the absence of specific instructions; establish and maintain effective working relationships with members of the public; candidates, representatives, officials and employees from all governmental entities; representatives of the news media; and the Election Administrator's staff. Reading: Maximum ability to read in English such items as: Handwritten and/or printed memos, letters, reports, directions, schedules, law, statutes, codes, rules, regulations and legislation governing elections, fling of petitions and registration of voters, candidate documents and other paperwork as may be necessary to fulfill the duties of the positions. Math: Maximum ability to calculate basic math procedures wth or without a calculator such as adding, subtracting, multiplying and dividing. Reasoning: Ability to solve problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to solve problems in a quick and efficient manner. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Typical: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The employee is constantly required to perforin multiple tasks simultaneously; to switch from one task to another, and work under time pressures to meet deadlines. The employee is frequently required to work closely with others as a part of a team, and to perforin tedious, exacting work. Employees will be required to - perform other tasks as assigned. APPROVED 0 3 (- Duane Peters Date County Judge Vol. �- J % Pg. -ILL Other duties may be assigned. Assists the public in person, by telephone, and by mail conceming department information, researching records, filling out forms, and resolving relevant problems; Performs general clerical duties as required, including fling, scanning, indexing, recording information, and making copies. Processes voter registration applications, including reviewing applications, entering valid applicants in computer, printing and mailing voter certificates and notices of incomplete applications and suspense notifications. Provides voter registration applications and information to public. Updates voter information including name and address changes, deletion of voters no longer eligible, and processes and tracks convicted felons for voting and jury wheel purposes. Works to provide the most accurate information for election processes in Brazos County. Assists with documentation of volunteer deputy voter registrars and tracks and documents assigned inventory. Must maintain current knowledge of the Texas Election Code as it affects Voter Registration processes. Assists with preparation of electronic poll book equipment for each election cycle. as Required: ; High school graduation or its equivalent, plus at least six months ct otrtce experience, or any combination of education and experience which provides the required knowledge, skills, and Preferred: Required: To perform this job successfully, and individual must be able to perform each essential duty saastactoril requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonabl accommodations may be made to enable individuals with disabilities to perform the essential functions. Vol. " - % PQ. Brazos County Template Revision 1.2 0 811 61201 2 Job Description Last Updated: September 2017 Other duties may be assigned. Assists the public in person, by telephone, and by mail conceming department information, researching records, filling out forms, and resolving relevant problems; Performs general clerical duties as required, including fling, scanning, indexing, recording information, and making copies. Processes voter registration applications, including reviewing applications, entering valid applicants in computer, printing and mailing voter certificates and notices of incomplete applications and suspense notifications. Provides voter registration applications and information to public. Updates voter information including name and address changes, deletion of voters no longer eligible, and processes and tracks convicted felons for voting and jury wheel purposes. Works to provide the most accurate information for election processes in Brazos County. Assists with documentation of volunteer deputy voter registrars and tracks and documents assigned inventory. Must maintain current knowledge of the Texas Election Code as it affects Voter Registration processes. Assists with preparation of electronic poll book equipment for each election cycle. as Required: ; High school graduation or its equivalent, plus at least six months ct otrtce experience, or any combination of education and experience which provides the required knowledge, skills, and Preferred: Required: To perform this job successfully, and individual must be able to perform each essential duty saastactoril requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonabl accommodations may be made to enable individuals with disabilities to perform the essential functions. Vol. " - % PQ. I ne physical demands described nere are representative or Inose that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 25 pounds, such as books, stacks of records and poll book computer units. Specific vision abilities required by this job include close vision, distance vision, and ability to and standard office equipment; read and understand manuals, journals, policies and procedures, and office memos; write form letters, memos, and accurate telephone messages; perform basic mathematical calculations, including making change; communicate effectively, both orally and in writing; and maintain I he work environment characteristics described mere are representative or those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The employee is constantly required to work closely with others as a part of a team; to perform tedious, exacting work, and to switch from one task to another. The employee is frequently required to perform multiple tasks simultaneously, and to work under time pressures to meet deadlines. Duane Peters U V County Judge Date va 1:7-- JPg. Performs a variety of clerical and cashier duties for the Uther duties may be assigned. Assists the public in person, by telephone, and by mail concerning department Intornatlon, researching recc filling out forms, and resolving relevant problems; Performs general clerical duties as required, including fling, scanning, indexing, recording information, and making copies. Processes voter registration applications, including reviewing applications, entering valid applicants in computer, printing and mailing voter certificates and nofices of incomplete applications and suspense notifications. Provides voter registration applications and information to public. Updates voter information including name and address changes, deletion of voters no longer eligible, and processes and tracks convicted felons for voting and jury wheel purposes. Works to provide the most accurate intonation for election processes in Brazos County. Assists with documentation of volunteer deputy voter registrars and tracks and documents assigned inventory. Must maintain current knowledge of the Texas Election Code as it affects Voter Registration processes. Assists with preparation of electronic poll book equipment for each election cycle. Other Duties as assigned (1%) Education High school graduation or its equivalent, plus at least six months at office experience, or any equivalent combination of education and experience which provides the required knowledge, skills, and; abilities. To perform this job successfully, and individual must be able to perform each essential duty satisfactorily. requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Preferred: 0466 Brazos County Template Redsmm 1108115/2012 Clerk II - Election Admin Job Description }r . Last Updated: September 2017 O I --- ---'I Elections Administrator Performs a variety of clerical and cashier duties for the Uther duties may be assigned. Assists the public in person, by telephone, and by mail concerning department Intornatlon, researching recc filling out forms, and resolving relevant problems; Performs general clerical duties as required, including fling, scanning, indexing, recording information, and making copies. Processes voter registration applications, including reviewing applications, entering valid applicants in computer, printing and mailing voter certificates and nofices of incomplete applications and suspense notifications. Provides voter registration applications and information to public. Updates voter information including name and address changes, deletion of voters no longer eligible, and processes and tracks convicted felons for voting and jury wheel purposes. Works to provide the most accurate intonation for election processes in Brazos County. Assists with documentation of volunteer deputy voter registrars and tracks and documents assigned inventory. Must maintain current knowledge of the Texas Election Code as it affects Voter Registration processes. Assists with preparation of electronic poll book equipment for each election cycle. Other Duties as assigned (1%) Education High school graduation or its equivalent, plus at least six months at office experience, or any equivalent combination of education and experience which provides the required knowledge, skills, and; abilities. To perform this job successfully, and individual must be able to perform each essential duty satisfactorily. requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Preferred: 0466 Clerk II - Election Admin Pay y p - artment: Department: p I --- ---'I Elections Administrator FLSA Status Non Exempt Reports To Election Administrator Approved Date ---. 10/03/2017 EEOC Category: i Office and Clerical Performs a variety of clerical and cashier duties for the Uther duties may be assigned. Assists the public in person, by telephone, and by mail concerning department Intornatlon, researching recc filling out forms, and resolving relevant problems; Performs general clerical duties as required, including fling, scanning, indexing, recording information, and making copies. Processes voter registration applications, including reviewing applications, entering valid applicants in computer, printing and mailing voter certificates and nofices of incomplete applications and suspense notifications. Provides voter registration applications and information to public. Updates voter information including name and address changes, deletion of voters no longer eligible, and processes and tracks convicted felons for voting and jury wheel purposes. Works to provide the most accurate intonation for election processes in Brazos County. Assists with documentation of volunteer deputy voter registrars and tracks and documents assigned inventory. Must maintain current knowledge of the Texas Election Code as it affects Voter Registration processes. Assists with preparation of electronic poll book equipment for each election cycle. Other Duties as assigned (1%) Education High school graduation or its equivalent, plus at least six months at office experience, or any equivalent combination of education and experience which provides the required knowledge, skills, and; abilities. To perform this job successfully, and individual must be able to perform each essential duty satisfactorily. requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Preferred: Knowledge, Abilities The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 25 pounds, such as books, stacks of records and poll book computer units. Specific vision abilities required by this job include close vision, distance vision, and ability to Standard office practices and procedures, including handling cash and making change. operate computers and standard office equipment; read and understand manuals, journals, policies and procedures, and office memos; write forth letters, memos, and accurate telephone messages; perform basic mathematical calculations, including making change; communicate effectively, both orally and in writing; and maintain The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The employee is constantly required to work closely with others as apart of a team; to perform tedious, exacting work, and to switch from one task to another. The employee is frequently required to perform multiple tasks simultaneously, and to work under time pressures to meet deadlines. APPR Duane Peters Date County Judge Vol. "IJ- % pg. ;2 ;' Class Number: 0167 Title: Clerk III - Election Admin Pay Group 15 Department Elections Administrator FLSA Status: Non Exempt Reports To Election Administrator j C Approved Date: 10/03/2017 EEOC Category: Office and Clerical — - - - .. -- General Summary: Performs a variety of clerical duties for the Elections Administrator Office. Assist the Voter R performing transactions related to voter registration, including assigning and reviewing work. Other duties may be assigned. Assists the public in person, by telephone, and by mail concerning department information, researching records, filling out forms, and resolving relevant problems; Performs general clerical duties as required, including filing, scanning, Indexing, recording information, and making copies. Assist the Voter Registration Coordinator with supervising the daily duties and work of voter registration staff. Processes voter registration applications, including reviewing applications, entering valid applicants in computer, printing and mailing voter certificates and notices of incomplete applications and suspense notifications. Provides voter registration applications and information to public. Updates voter information including name and address changes, deletion of voters no longer eligible, and processes and tracks convicted felons for voting and jury wheel purposes. Works to provide the most accurate information for election processes in Brazos County. Assists with documentation of volunteer deputy voter registrars and tracks and documents assigned inventory. Must maintain current knowledge of the Texas Election Code as it affects Voter Registration processes. Assists with preparation of electronic poll book equipment for each election cycle. Assists with training of volunteer deputy registrars. sign screen graauauon or as combination of education and plus at least six months of of which provides the required Preferred: '.. Practical experience vdth the Secretary of State's TEAM computer system in voter registration and election I preparation. To perform this job successfully, and individual must be able to perform each essential duty satisfactorily requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. ' Brazos County lemplateRe son,.zoal,5,ze,z Job Description ` Last Updated: September 2017 ov Class Number: 0167 Title: Clerk III - Election Admin Pay Group 15 Department Elections Administrator FLSA Status: Non Exempt Reports To Election Administrator j C Approved Date: 10/03/2017 EEOC Category: Office and Clerical — - - - .. -- General Summary: Performs a variety of clerical duties for the Elections Administrator Office. Assist the Voter R performing transactions related to voter registration, including assigning and reviewing work. Other duties may be assigned. Assists the public in person, by telephone, and by mail concerning department information, researching records, filling out forms, and resolving relevant problems; Performs general clerical duties as required, including filing, scanning, Indexing, recording information, and making copies. Assist the Voter Registration Coordinator with supervising the daily duties and work of voter registration staff. Processes voter registration applications, including reviewing applications, entering valid applicants in computer, printing and mailing voter certificates and notices of incomplete applications and suspense notifications. Provides voter registration applications and information to public. Updates voter information including name and address changes, deletion of voters no longer eligible, and processes and tracks convicted felons for voting and jury wheel purposes. Works to provide the most accurate information for election processes in Brazos County. Assists with documentation of volunteer deputy voter registrars and tracks and documents assigned inventory. Must maintain current knowledge of the Texas Election Code as it affects Voter Registration processes. Assists with preparation of electronic poll book equipment for each election cycle. Assists with training of volunteer deputy registrars. sign screen graauauon or as combination of education and plus at least six months of of which provides the required Preferred: '.. Practical experience vdth the Secretary of State's TEAM computer system in voter registration and election I preparation. To perform this job successfully, and individual must be able to perform each essential duty satisfactorily requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Knowledge, Skills, & Abilities Work Environment I he physical demands described nere are representative of [nose that must be met oy an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; bend and kneel: and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 25 pounds, such as books, stacks of records and poll book computer units. Specific vision abilities required by this job include close vision, distance vision, and ability to Standard office practices and procedures, including handling cash and making change. Operate computers and standard office equipment; read and understand manuals, journals, policies and procedures, and office memos; write form letters, memos, and accurate telephone messages; perform basic mathematical calculations, including making change; communicate effectively, both orally and in writing; and maintain The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The employee is constantly required to work closely with others as a part of a team; to perform tedious, exacting work, and to switch from one task to another. The employee is frequently required to perform multiple tasks simultaneously, and to work under time pressures to meet deadlines. PP 17 ane Peters � � 1 County Judge Date Brazos County Job Description Last Updated: May, 2017 Class Number: 2523 1 Title: Court Coordinator, 272"° DC Pay Group: 121 Department: District Court ... .... ..__..._..... FLSA Status: 1 Non Exempt Reports To: District Judge Approved Date: 10/03/2017 EEOC Category: j Paraprofessional Template Reosion 1.2 Oen °12012 The primary duties of the 272"d Court Coordinator are to manage, direct, coordinate and plan the operations of the Court; coordinate and maintain the Court's calendar and docket; coordinate with the various county office staff, case -related attorneys and staff, and pro se litigants in setting hearings, case management, and timely disposition of cases; act as a liaison between the judge and other offices, county departments and the general public regarding cases and court calendar; and to assist the Judge in making certain decisions concerning case and court docket management. DOCKET MANAGEMENT -Maintains and controls the master docket for the 272nd Court, including the creating, setting and preparation of weekly and monthly dockets. • Schedules court proceedings and maintains court calendar, including resolving calendar conflicts for judge, attorneys and litigants. -Maintain close contact with the district attorney's office to allow sufficient docket control of criminal docket. -Attend and assist court in calling dockets to get announcements and resetting cases for date and purpose certain. -Prepare and/or supervise notification to attorneys on case settings. -Prepare and/or supervise preparation, duplication and distribution of all dockets for use by court personnel. -Work with the Judge to determine better and more efficient procedures on dockets and caseflow to enable fair and speedy disposition in all court cases. -Supervise and evaluate data and records on caseflow and time elements involved in cases for planning and performance purposes. -Utilize electronic case management systems in order to track cases and determine if time limits set are being met. -Implement, maintain and/or supervise tickler system to ensure timely caseflow. -Coordinate, inform and/or supervise court bailiff of defendants in custody and their scheduled dates and times for appearances in court. -Implement, maintain, and/or supervise a system to monitor the status of cases set for trial. -Keep the court informed of any changes in status of weekly and monthly dockets. TRIAL MANAGEMENT -Set trial dockets. -Plan, coordinate and supervise the mechanics of notice to all connected with trials. -Coordinate the availability of attorneys, parties, court personnel, and courtroom space. -Reset all cases not reached for trial. -Determine and coordinate the availability of visiting judges through the Regional Presiding Judge. -Make recommendations for improvements and procedures. DUTIES SPECIFIC TO THE 272N° COURT COORDINATOR POSITION: • Schedules court proceedings and maintains court calendar, including resolving calendar conflicts forjudge, attorneys and litigants with approval of court in Juvenile cases referred to the 272nd Court; • Liaison for Court and Informational Technology Department in computer software -related matters • Prepares paperwork for Judge as needed • Responsible for entry of criminal case disposition in county software program • Resoonsible for enterinethe reauired CAS reoortine for adult criminal charees • Performs general clerical duties when court is not in session; • Performs duties of the Administrative Secretary in that person's absence -May perform some duties of the Court Bailiff JURY MANAGEMENT -Plan and order at the proper time the summons of jurors adequate forth e court trials, keeping in mind both economy and efficiency based on the court's schedule and docket. -Make recommendations for the comfort and convenience of jurors awaiting assignment. -Triage or direct inquiries from respective jurors to the appropriate person/department. -Plan and coordinate juror security with the court bailiff and Sheriffs Office during regular hearings and/or the trial of major criminal cases. PERSONNEL MANAGEMENT -Assist the judge by screening, interviewing, and recommending persons for employment by the court. -Plan and supervise the initial training for court employees -Assist in the review of personnel policies when required by the Court. RECORDS AND REPORTS -Supervise record keeping of all court functions and dockets. -Prepare periodic reports as requested by judges, the courts, and other departments. -Prepare an annual report of court work and cases processed. -Prepare and/or supervise the schedules, statistical reports, and other matters at the request of the judge, court, and general public. PROFESSIONAL DEVELOPMENT -Maintain awareness of developments in court administration. -Participate in continuing professional education programs. PUBLIC RELATIONS -Reply to inquiries from the public on court business and/or direct to the appropriate person. -Plan and arrange court tours for students and other groups. -Represent the court at various functions. -Make arrangements, as requested, for media representatives who attend court trials and conferences. -Act as liaison by representing the court on various matters before the administrative judicial regions and courts of other jurisdictions. RESEARCH AND RESOURCES -Acquire and maintain materials and contact with related professional disciplines. -Maintain special legal resource files. -Obtain and organize legal materials as requested by judge. -Research specialized topics as assigned by judge. GENERAL ADMINISTRATION -Expedite all other non -routine administrative matters as they arise. -Prepare and recommend rule changes. -Evaluate and coordinate court schedules. -Prepare non -routine correspondence fcrjudge. -Develop procedures to merge documents to expedite routine correspondence such as pretrial notices, transmittal letters, and juror correspondence. -Assist with any administrative duties as requested or required by the judge. FISCAL -Assist in department budgeting. -Control budget spending. va. % Pg. _� C, Other Duties as assigned_(11%) — However, provides direction to other court Required: I To perform this job successfully, an individual must be able to perform each essential duty satisfactorily requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonabir accommodations may be made to enable individuals with disabilities to perform the essential functions. Certificates, Licenses, Demands nnowrevge, aKurs, Abilities Meet the annual requirement for continuing education hours for per Section l4.1Ub of the I exas Code and Rule 6 of the Rules of Judicial Education promulgated by the Court of Criminal Appeals Typical: I The physiCal demands described here are representative of those that must be met by an employee to ! successfully perform the essential functions of this job. Reasonable accommodations may be made to enable j individuals with disabilities to perform the essential functions. While performing the duties of this job, the 1, employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must j frequently lift and/or move objects weighing up to 20 pounds, such as books and stacks of records. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, color vision, and ability to adjust focus. Work procedures; and personal computers. Read and apply the law in preparing and organizing court's charges; operate computers, including word processing and spreadsheet software; type accurately; effectively manage case load; perform basic mathematical calculations; understand and follow instructions; write letters and memos; communicate effectively, both orally and in writing; and maintain effective working relationships with co-workers, judges, attorneys, and the general public. Typical: 1 The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The employee is constantly required to work closely with others as a part of a team to perform tedious, exacting work, and to work under time pressures to meet deadlines. The employee is frequently required to perform multiple tasks simultaneously, and to switch from one task to another. PROVED irDuane peters 1D13 } County Judge Date R ac r:_,14y. Title #wE i "y;'r• Brazos County ------ N/A Department Job Description , P Last Updated: 925117 or ' Templale Redsian 12 0/3/1512012 ---------- Class Number.503 Title ------ j First Assistant County Attorney -1 Pay PayGroup ------ N/A Department County Attorney FLSA Status Exempt Reports To. County Attorney Approved Date: i 10/03/2017 EEOC Category: Professionals L_..........- - - - - .—. _.--- -- General Summary: Manages the various divisions of the County Attorney's Office, and serves as County Attorney in that person's absence. Handles cases for County Attorney's office, including reviewing cases to determine their suitability for filing, conferring with defense attorneys regarding cases and pleas, investigating criminal cases, including discussing cases with various parties, preparing for and arguing civil cases involving Brazos County, including filing appropriate paper work, discussing cases, including fling proper documents, and preparing witnesses; provides legal advice to law enforcement agencies and county personnel; and maintains current knowledge of criminal law. Manages the various divisions of the County Attorney's Office and supervises Assistant County Attorneys, including assigning and reviewing work and making recommendations on personnel actions; Reviews misdemeanor arrests and determines charges to be filed, including reviewing evidence, conferring with police officers, interviewing victims and witnesses, and conducting legal research; Prepares charging reports for misdemeanor cases and reviews and signs related documents; Reviews active criminal cases with police officers, including assisting with investigations and conducting legal research; Reviews disposed criminal cases, including coordinating with probation department, judges, defendants, and attomeys; Consults with Assistant County Attorneys on legal issues, plea bargains, and disposition of cases; Prepares for and argues civil trials against the county, including filing pleadings, motions, and other documents, speaking with counsel for the plaintiff, and interviewing witnesses. Attends and works anaigrments, including changing pleas for defendants, discussing pleas with judge, and deciding appropriate sentences for those who plead guilty; Performs trial work on criminal cases, including preparing for trials, filing appropriate paperwork, preparing witnesses, and arguing cases; Provides legal advice to law enforcement agencies, commissioners, and other county departments and personnel; and Maintains current knowledge of criminal and civil law and procedure as they relate to matters handled by the County Attorneys Office. Other Duties as ass June uoctor degree plus at least rive years or experience as an attomey, including at least two years of supervisory/management experience; or any equivalent combination of education and experience which provides the required knowledge, skills, and abilities Vol. / ! pg. �/ Knowledge, Skills, & Abilities The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as books, stacks of records, or other similar objects. Specific vision abilities required by this job include close vision, and ability to adjust focus Criminal law and rules of criminal procedure; civil law and rules of civil procedure as they relates to civil suil against the county; civil, criminal, and appellate trial procedures and statutory deadlines; standard office practices and procedures; legal research tools and techniques; and effective management and supervisory practices. Supervise, train, motivate, and evaluate the performance of attorneys and support staff; operate computers especially for word processing; perform legal research and prepare legal briefs and other documents; organize many details of cases; analyze and formulate independent judgments based on facts of a case; operate office equipment, such as copy machine and facsimile machine; communicate effectively orally and in writing, both in person and over the phone; make persuasive oral presentations; and maintain effective working relationships with co-workers, defense attorneys, and judges. Typical: The work environment characteristics described here are representative of mese an employee encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. While performing the essential duties of this job, the employee is constantly required to work under time pressures to meet deadlines, to perform multiple tasks simultaneously, to perform tedious and exacting work; and to work closely with others as part of a team. PPROVED Duane Peters Date County Judge Pg s��Z �r„Brazos Count Template Re+siom1108/15/2012 �/ Job Description Last Updated: September 2017 ar Class Number: 601 Title I If Clerk I, JP Pct. 1 _.._ Pay Group 13 Department Justice of the Peace FLSA Status: Non Exempt Reports To Justice ft he Peace Approved Date: 10/03/2017 EEOC Category: - Office and lerical Performs receptionist duties, including answering phones and greeting the public; enters class C misdemeanors and traffic citations into the computer; receives payments, posts funds, and issues receipts for fines, court costs, and other documents; explains payment options and established installment plans for payment of ticket violations, fines, and court costs; sets up and maintains court docket and assures no schedules conflict with Judge's schedule; files cases; and issues failure to appear notices and warrants. Performs receptionist duties, including greeting the public, answering the telephone, providing information, transferring calls, and taking messages; Receives payments for ticket violations, fines. and court costs, posts funds, and issues receipts; Explains payment options to customers and establishes installment plans for payment of ticket violations, fines, and court costs; Receives, sorts, and distributes department mail; Enters class C traffic citations into the computer; Schedules show cause and open hearings in accordance with Judge's schedule, including assuring that they are properly staffed; Maintains court docket; Schedules summons dates, and addresses and mails notices to affected defendants; Files current and disposed cases; and Issues Failure to Appear Notices and warrants. Prepares all the paperwork for the Judge during MagistratioldJail Run week. Other Duties as assioned. (1%) Experience Required: Preferred: ''.. To perforin this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perforin the essential functions. Certificates, Licenses, Registrations Required: '. None. Preferred --- Physical Demands ....- — -- - _ _. --' Typical. The physical demands described here are representative of those that must be met by an employee to successfully perforin the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk and hear. The employee must frequently stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as files, stacks of records, or other similar objects. Specific vision abilities required by this job include close vision, and ability to adjust focus. Vol. -S 7 pg..? /. Abilities Typical: Computers; general bookkeeping practices and procedures; standard office practices and procedures; and principles of customer service. Operate computers, especially to perform basic word processing functions; read and understand manuals, codes, and statutes; perform basic mathematical functions; operate office equipment, such as copy machine and facsimile machine; communicate effectively, both orally and in writing; and maintain effective working relationships with co-workers and the public. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. While performing the essential duties of this job, the employee is constantly required to work closely with others apart of a team. The employee is frequently required to work under time pressures to meet deadlines and to perform multiple tasks simultaneously. V ,an Peters 3 ?' COuntY Judge Date Fig, /l Class Number: 1 612 Title: I Court Coordinator, JP Pct.1 j Pay Group: 17 Department: Justice of the Peace _.. _. -__; _. _ __ ----- — --1 FLSA Status:__Non Exempt Reports To: Justice of the Peace Approved Date: 10/03/2017 EEOC Category: Paraprofessional as a liaison between the judge and general public regarding the court calenclar, schedule of settings; balances books; prepares reports; records and files various documents; and assists county personnel and the general public. conflicts for judge, attorneys and litigants with approval of court; Acts as a liaison between the judge and general public regarding the court calendar and schedule of settings; Coordinates the availability of lawyers, parties, and court personnel in setting the docket; Sets and supervises movement of cases and various proceedings; Posts and distributes copies of dockets to appropriate offices; Maintains awareness of developments in court activities and reports all delays in case movement; Notifies parties to ensure their appearance at proceedings; Ensures that defendants appear in court; Types and prepares paperwork for setting of cases; Mails all appropriate paperwork to all parties; Runs daily credit card reports to insure payments are credited to the correct accounts. Prepares and balances daily books and deposits: Prepares monthly reports; Records and files all death certificates, inquests, and autopsy reports; Provides assistance to the public, including answering,phdnes;;assi3ting people at the front counter and directing people to the appropriate offices; Helps the Judge with purchase orders for supplies, work orders, etc. Works side by side with the Judge when office needs to order new equipment such as Printers, Computers, Fax/copier, scanners. Prepares Eviction Citations, Small Claims Citations and Debt Claims. Sets all Civil dockets. Prepares Abstract of Judgements, Civil and/or Small Claims/Eviction Appeals. Prepares all the paperwork for the Judge during Magi slration/JaiI Run week. Received: Received from Justice of the Peace to other court High sOh001 graduation or its equivalent; or any provides the required knowledge, skills, and abi Experience Required: At least four years of experience. -- Preferred: I he physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and anus; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as books and stacks of records. The employee may occasionally be called upon to perform acts of intense physical exertion during emergency situations. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, va. �r 7 Pg. -�2 i� Sr 1 ... Brazos County Template ReNrton 1.20811512012 Job Description Last Updated: September 2017 Class Number: 1 612 Title: I Court Coordinator, JP Pct.1 j Pay Group: 17 Department: Justice of the Peace _.. _. -__; _. _ __ ----- — --1 FLSA Status:__Non Exempt Reports To: Justice of the Peace Approved Date: 10/03/2017 EEOC Category: Paraprofessional as a liaison between the judge and general public regarding the court calenclar, schedule of settings; balances books; prepares reports; records and files various documents; and assists county personnel and the general public. conflicts for judge, attorneys and litigants with approval of court; Acts as a liaison between the judge and general public regarding the court calendar and schedule of settings; Coordinates the availability of lawyers, parties, and court personnel in setting the docket; Sets and supervises movement of cases and various proceedings; Posts and distributes copies of dockets to appropriate offices; Maintains awareness of developments in court activities and reports all delays in case movement; Notifies parties to ensure their appearance at proceedings; Ensures that defendants appear in court; Types and prepares paperwork for setting of cases; Mails all appropriate paperwork to all parties; Runs daily credit card reports to insure payments are credited to the correct accounts. Prepares and balances daily books and deposits: Prepares monthly reports; Records and files all death certificates, inquests, and autopsy reports; Provides assistance to the public, including answering,phdnes;;assi3ting people at the front counter and directing people to the appropriate offices; Helps the Judge with purchase orders for supplies, work orders, etc. Works side by side with the Judge when office needs to order new equipment such as Printers, Computers, Fax/copier, scanners. Prepares Eviction Citations, Small Claims Citations and Debt Claims. Sets all Civil dockets. Prepares Abstract of Judgements, Civil and/or Small Claims/Eviction Appeals. Prepares all the paperwork for the Judge during Magi slration/JaiI Run week. Received: Received from Justice of the Peace to other court High sOh001 graduation or its equivalent; or any provides the required knowledge, skills, and abi Experience Required: At least four years of experience. -- Preferred: I he physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and anus; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as books and stacks of records. The employee may occasionally be called upon to perform acts of intense physical exertion during emergency situations. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, va. �r 7 Pg. -�2 i� Court rules, procedures, and regulations; trial proceedings and orders; standard office practices and procedures; basic bookkeeping procedures; and computers. Read and apply the law in preparing and organizing court's charges; operate computers, including word processing and spreadsheet software; type accurately; effectively manage case load; perform basic mathematical calculations; understand and follow instructions; write letters and memos; identify problems and recommend solutions; communicate effectively, both orally and in writing; and maintain effective working relationships with co-workers, judges, attorneys, and the general public. Typical: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. While performing the essential duties of this job, the employee is constantly required to work closely with others as a part of a team. The employee is frequently required to perform tedious, exacting work, to perform multiple tasks simultaneously, to work under time pressures to meet deadlines. APPROVED Duane Peters Date County Judge E_y!i, ' \- s y Brazos County Template Revision 1,2 08/1512012 Job Description O ps ai .e/�O Last Updated: September 2017 Class Number: 621 Title: Clerk III, JP Pct. 1 Coordinates and maintains the court's calendar and docket for Justice of the Peace; acts as a liaison between the judge and general public regard) the court calendar, schedule of settings; balances books; prepares reports; records and files various documents; and assists county personnel and the general public. Schedules court proceedings and maintains court calendar, including resolving calendar conflicts for judge, attorneys and litigants with approval of court; Acts as a liaison between the judge and general public regarding the court calendar and schedule of settings; Coordinates the availability of lawyers, parties, and court personnel in setting the docket; Sets and supervises movement of cases and various proceedings; Posts and distributes copies of dockets to appropriate offices; Maintains awareness of developments in court activities and reports all delays in case movement; Notifies parties to ensure their appearance at proceedings; Ensures that defendants appear in court; Types and prepares paperwork for setting of cases; Mails all appropriate paperwork to all parties; Receives and posts payments for traffic violations, fines, and court costs; Maintains inventory of office supplies, including placing orders; Assists with jury trials, including checking in prospective jurors, preparing excuse; letters; and collecting and tallying pay forms; Prepares and balances daily books and deposits; Prepares monthly reports; Records and files all death certificates, inquests, and autopsy reports; and Provides assistance to the public, including answering phones, assisting people at the front counter and directing people to the appropriate offices. Prepares all the paperwork for the Judge during Magistration/Jail-Run week. Other Duties as assinned. (1 %) _- Given: High school graduation or its equivalent; or any equivalent combination of education and experience provides the required knowledge, skills, and abilities. Required: I At least two years The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as books and stacks of records. The employee may occasionally be called upon to perform acts of intense physical exertion during emergency situations. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, color vision, and ability t9 adjust focus > Vol. > Pg. 1 Skills, & Typical: Court rules, procedures, and regulations; trial proceedings and orders; standard office practices and procedures; basic bookkeeping procedures; and computers. Read and apply the law in preparing and organizing court's charges; operate computers, including word processing and spreadsheet software; type accurately; effectively manage case load; perform basic mathematical calculations; understand and fallow instructions; write letters and memos; identify problems and recommend solutions; communicate effectively, both orally and in writing; and maintain effective working relationships with co-workers, judges, attorneys, and 1, the general public. Typical: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the essential duties of this job, the employee is constantly required to work closely with others as a part of a team. The employee is frequently i required to perform multiple tasks simultaneously. APPROVED en Duane Peters Date County Judge Val. Tj �/ pg. rte; /J_JI -_-_ Class Number: --- .....-_ - 1 630 (� TP Brazos Count Template 1.208/1512012 Y ReNslon Pay Group: Job Description )I. OF Nb Last Updated: September 2017 -. FLSA Status: Non Exempt -_-_ Class Number: --- .....-_ - 1 630 _-_ - ._._ 1 Title —• I Clerk II, JP Pct 1 - -- Pay Group: 14 Department Justice of the Peace -. FLSA Status: Non Exempt — - 1 Reports To:Justice of the Peace .. ---- - Approved Date 10/03/2017 EEOC Category: Office and Clerical General Summary: -_.. -- - -- ------.-. Performs receptionist duties, including answering phones and greeting the public, enters class C misdemeanors and traffic citations into the '.. computer, receives payments, posts funds, and issues receipts for fines, court costs, and other documents; assists the public in person and by -.. telephone; types correspondence, subpoenas, warrants, affidavits, citations, probable cause letters, and other documents; sets up and maintains court docket and assures no schedules conflict with Judge's schedule; and monitors cases in the computer system. Performs receptionist duties, including greeting the public, answering the telephone, providing information, translating cans, and tarring messages; Enters class C traffic citations into the computer and/or docket book; Monitors docket books for past due citations and payments, probation expirations, and defensive driving course deadlines; Files small claims and forcible detainer suits, including entering information into computer system; Drafts and mails letters for show cause hearings; Prepares various court documents and mail notices. Issues, enters, and files misdemeanor and felony warrants; Handles, receives and posts payments for small claims and forcible detainer suits, traffic violations, fines and court costs. Receives and posts payments for justice civil suits; Establishes payment plans for traffic violations, fines, and court costs; Assists with jury trials, including checking in prospective jurors, preparing excuse letters, and collecting and tallying pay forms. Monitors cases in computer system, including dismissed cases; Answers phones and greets the public and provides assistance or directs to appropriate personnel; Discusses traffic tickets and class C misdemeanors with the public; Prepares paperwork for defendants on payment plans or deferred adjudication. In charge of mailing letter to defendants that have failed to make payments. In charge of issuing warrants/Capias Pro -Fines. Enters Omni Fees into Texas Web/FTA. Prepares the Omni Fee reports. Prepares all the paperwork for the Judge during Magistration/Jail Run week. Required: j To perform this job successfully, an individual must be able to perform each essential duty satlstactonly, requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonabk accommodations may be made to enable individuals with disabilities to perform the essential functions. Required: Vol. �� J�� p9 / , Work Environment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk and hear. The employee must frequently stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as files, stacks of records, or other similar objects. Specific vision abilities required by this job include close vision, and ability to adjust focus. Typical: Computers; general bookkeeping practices and procedures; standard omce practices and procedures; and principles of customer service, court rules, procedures, and Texas law. Operate computers, especially to perform basic word processing functions; read and understand manuals, codes, and statutes; perform basic mathematical functions; operate office equipment, such as copy machine and facsimile machine; communicate effectively, both orally and in writing; and maintain effective working relationships with co-workers and the Public. rypical: -I he work environment characteristics described nere are representative or those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. While performing the essential duties of this job, the employee is constantly required to work closely j with others as part of a team. The employee is frequently required to work under time pressures to meet deadlines and to perform multiple tasks simultaneously. APPRO �'3 13 uane Peters Date County Judge .ts;SC=-9e li /57g_►'` Brazos County °r{ Job Description s% Last Updated: September 2017 Class Number: 1 0626 Title: Pay Group: 13 Department: FLSA Status: Non Exempt Reports To: Approved Date: 10/03/2017 EEOC Category: Clerk I, JP Pct. 2 Justice of the Peace Justice of the Peace Office and Clerical Template Revsion 1.2 0811&12012 Performs receptionist duties, including answering phones and greeting the public; enters class C misdemeanors and traffic citations into the computer, receives payments, posts funds, and issues receipts for fines, court costs, and other documents; explains payment options and established installment plans for payment of ticket violations, fines, and court costs; sets up and maintains court docket and assures no schedules conflict with Judge's schedule; files cases; and issues failure to appear notices and warrants. Performs receptionist duties, including greeting the public, answering the telephone, providing information, transferring calls, and taking messages; Receives payments for ticket violations, fines, and court costs, posts funds, and issues receipts; Explains payment options to customers and establishes installment plans for payment of ticket violations, fines, and court costs; Receives, sorts, and distributes department mail; Enters class C traffic citations into the computer; Schedules show cause and open hearings in accordance with Judge's schedule, including assuring that they are properly staffed; Maintains court docket; Schedules summons dates, and addresses and mails notices to affected defendants; Files current and disposed cases; and Issues Failure to Appear Notices and warrants. Preferred: Required: I o perorm this job successfully, an individual must be able to perform each essential duty sansfactorll) requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonably accommodations may be made to enable individuals with disabilities to perform the essential functions. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk and hear. The employee must frequently stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as files, stacks of records, or other similar objects. Specific vision abilities required by this job include close vision, and ability to adjust focus. Vol. 1' Pg. M Typical: Computers; general bookkeeping practices and procedures; standard office practices and procedures; and principles of customer service. Operate computers, especially to perform basic word processing functions; read i ++ and understand manuals, codes, and statutes; perform basic mathematical functions; operate office equipment, j such as copy machine and facsimile machine; communicate effectively, both orally and in writing; and maintain effective working relationships with co-workers and the public. j The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. While performing the essential duties of this job, the employee is constantly required to work closely with others apart of a team. The employee is frequently required to work under time pressures to meet deadlines and to perform multiple tasks simultaneously. r4PPROVED Duane Peters Date County Judge 4y � Brazos County Template RehSlon 1.2 08115/2012 it.O.V,V(` Job Description 09.P. o =` Last Updated: September 2017 oe Class Number:0629 Title:– Clerk II, JP Pct. 2 _ Pay Group . _....-_ — 14 -- .. Department Justice of the Peace FLSA Status: j Non Exempt Reports To. Justice of the Peace Approved Date: j 10/03/2017 EEOC Category: Office and Clerical Performs receptionist duties, including answering phones and greeting the public; enters class C misdemeanors and traffic citations into the computer; receives payments, posts funds, and issues receipts for fines, court costs, and other documents; assists the public in person and by telephone; types correspondence, subpoenas, warrants, affidavits, citations, probable cause letters, and other documents; sets up and maintains court docket and assures no schedules conflict with Judge's schedule; and monitors cases in the computer system. Performs receptionist duties, including greeting the public, answering the telephone, providing information, transferring calls, and taking messages; Enters class C traffic citations into the computer and/or docket book; Monitors docket books for past due citations and payments, probation expirations, and defensive driving course deadlines: Files small claims and forcible detainer suits, including entering information into computer system; Drafts and mails letters for show cause hearings; Prepares various court documents, including abstract judgments and appeal tetters, Issues citations, abstracts, and subpoenas; Prints and mails notices; Schedules court dates, including answering dales for small claims court; Provides administrative assistance to judge, including organizing court papers, and writing, printing, and mailing judgments; Issues, enters, and files misdemeanor and felony warrants; Handles, receives and posts payments for small claims and forcible detainer suits, traffic violations, fines and court costs; Files justice civil cases; Schedules court dates Including answering dates for small claims and justice civil court; Schedules court dates for evictions; Receives and posts payments for justice civil suits; Establishes payment plans for traffic violations, fines, and court costs; Assists with jury trials, including checking in prospective jurors, preparing excuse letters, and collecting and tallying pay fors; Prepares orders of remittance; Performs ticket disposal; Monitors cases in computer system, including dismissed rases; Answers phones and greets the public and provides assistance or directs to appropriate personnel; Discusses traffic tickets and class C misdemeanors with the public; and Records cases going to trial on the computer and in the bond book, including issuing and posting receipts for deferred adjudication. Other Duties as assioned. (1 %) Certificates, Licenses, Preferred: I o perform this job successfully, an individual must be able to perform each essential duty satlstactonly requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. [Vol. P9. ,:�- )x 1 ne physical oemanos described here are representative or [nose that must be met by an employee to successfully perforin the essential functions of this job. Reasonable accommodations may be made to enable Individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and anus; and talk and hear. The employee must frequently stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as files, stacks of records, or other similar objects. Specific vision abilities required by this job include close vision, and ability to adjust focus. Typical: Computers; general bookkeeping practices and procedures; standard office practices and procedures; and principles of customer service, court rules, procedures, and Texas law. Operate computers, especially to perform basic word processing functions; read and understand manuals, codes, and statutes; perform basic mathematical functions; operate office equipment, such as copy machine and facsimile machine; communicate effectively, both orally and in writing; and maintain effective working relationships with co-workers and the public. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. While performing the essential duties of this job, the employee is constantly required to work closely with others as part of a team. The employee is frequently required to work under time pressures to meet deadlines and to perform multiple tasks simultaneously. APPROVED 31 ��- Duane Peters Date County Judge Vol, Class Number: f�� Brazos County Template Revision 12 08115/2012 Clerk III, JP Pct. 2 Job Description Last Updated: September 2017 - - Department. Justice of the Peace - - - - Class Number: 0633 Title Clerk III, JP Pct. 2 -- Pay Group: �5 - - Department. Justice of the Peace - - - - ---- FLSA Status. Non Exempt Reports To Justice of the Peace Approved Date: 1 1 010 3/2 01 7 EEOC Category: - - - - Paraprofessional -- - -- - - -- Coordinates and maintains the court's calendar and docket for Justice of the Peace; acts as a liaison between the luage are general puouc regarai the court calendar, schedule of settings; balances books; prepares reports; records and files various documents; and assists county personnel and the general public. Duties: court; Acts as a liaison between the judge and general public regarding the court calendar and schedule of settings; Coordinates the availability of lawyers, parties, and court personnel in setting the docket; Sets and supervises movement of cases and various proceedings; Posts and distributes copies of dockets to appropriate offices; Maintains awareness of developments in court activities and reports all delays in case movement; Notifies parties to ensure their appearance at proceedings; Ensures that defendants appear in court; Types and prepares paperwork for setting of cases; Mails all appropriate paperwork to all parties; Receives and posts payments for traffic violations, fines, and court costs; Maintains inventory of office supplies, including placing orders; Assists with jury trials, including checking in prospective jurors, preparing excuse letters, and collecting and tallying pay fors; Prepares and balances daily books and deposits; Prepares monthly reports; Records and files all death certificates, inquests, and autopsy reports; and Provides assistance to the public, including answering phones, assisting people at the front counter and directing people to the appropriate offices. utner uutles as asst nea. k I "/o Supervision - - Received: From Justice of the Peace I I __.. ---- -- _----- -- - - ------ ', Given: '�. This is annon-supervisory position.owe However, provides direction to other court personnel. l.. I he physical demands described here are representative or those met must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While perforing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and ars; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as books and stacks of records. The employee may occasionally be called upon to perform acts of intense physical exertion during emergency situations. Specifc vision abilities required by this Job include close vision, distance vision, peripheral vision, color vision, and ability to adjust focus. Vol. 3 y pg. U-7 -Z.5 , PMS .1 Court rules, procedures, and regulations; trial proceedings and orders; standard office practices and procedures; basic bookkeeping procedures; and computers. Read and apply the law in preparing and organizing court's charges; operate computers, including word processing and spreadsheet software; type accurately; effectively manage case load; perform basic mathematical calculations; understand and follow instructions; write letters and memos; identify problems and recommend solutions; communicate effectively, both orally and in writing; and maintain effective working relationships with co-workers, judges, attorneys, and the general public. i he work environment characteristics described here are representative or Inose an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the essential duties of this job, the employee is constantly required to work closely with others as a part of a team. The employee is frequently required to perform multiple tasks simultaneously. APPR (7 uane Peters Date County Judge ua v2 ✓ l`' -1 1 Class tle: OExempt rF.:. Pay -1 --- 1 Fc stn Brazos County Template Revision 1 2 081192012 FLSA Status: Job Description ;x0' � Last Updated: September 2017 Paraprofessional Class tle: OExempt Court Pct 2 Pay -1 --- Department: Justice of the ace FLSA Status: Non � Rleports To Justice of the Peace Approved Date Approved 10/03/2017 EEOC Category: Paraprofessional Directs court staff, including assigning and reviewing work; coordinates and maintains the court's calendar and docket for Justice of the Peace; acts as a liaison between the judge and general public regarding the court calendar, schedule of settings; balances books; prepares reports; records and files various documents; and assists county personnel and the general public. conflicts for judge, attorneys and litigants with approval of court; Acts as a liaison between the judge and general public regarding the court calendar and schedule of settings; Coordinates the availability of lawyers, parties, and court personnel in setting the docket; Sets and supervises movement of cases and various proceedings; Posts and distributes copies of dockets to appropriate offices; Maintains awareness of developments in court activities and reports all delays in case movement; Notifies parties to ensure their appearance at proceedings; Ensures that defendants appear in court; Types and prepares paperwork for setting of cases; Mails all appropriate paperwork to all parties; Prepares and balances daily books and deposits; Prepares monthly reports; Records and files all death certificates, inquests, and autopsy reports; Provides assistance to the public, including answering phones, assisting people at the front counter and directing people to the appropriate offices; Education Required: 1 High school graduation or its equivalent; or any equivalent combination of education and expenence fret provides the required knowledge, skills, and abilities. Required: 1 At least four years of Certificates, Demands Typical: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and anus; bend and kneel: and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as books and stacks of records. The employee may occasionally be called upon to perform acts of intense physical exertion during emergency situations. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, F /� Pg. i i ! Knowledge, Skills, & Abilities Typical: Court rules, procedures, and regulations; trial proceedings and orders; standard onice practices and procedures; basic bookkeeping procedures; and computers. Read and apply the law in preparing and organizing court's charges; operate computers, including word processing and spreadsheet software; type accurately; effectively manage rase load; perform basic mathematical calculations; understand and follow instructions; write letters and memos; identify problems and recommend solutions; communicate effectively, both orally and in writing; and maintain effective working relationships with co-workers, judges, attorneys, and the general public. Typical: I The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. While performing the essential duties of this job, the employee is constantly required to work closely wth others as a part of a team. The employee is frequently required to perform tedious, exacting work, to perform multiple tasks simultaneously, to work under time pressures to meet deadlines. APPROVED Duane Peters l Date CouJudge nty V6. P f Class Number: 4 604Title I Clerk I JP Pct 3 _--- _- -- Brazos County Template Revision 1208f1512012 13 Department Job Description 'ti u vu, Last Updated: September 2017 of Approved Date: f Class Number: 4 604Title I Clerk I JP Pct 3 _--- _- -- Pay Group 13 Department Justice of the Peace FLSA Status Non Exempt Reports To Justice of the Peace Approved Date: j 10/03/2017 EEOC Category. j Office and Clerical General Summ computer, receives payments, posts funds, and issues receipts for fines, court costs, and other documents; explains payment options and established installment plans for payment of ticket violations, fines, and court costs; sets up and maintains court docket and assures no schedules conflict with Judge's schedule; files cases; and issues failure to appear notices and warrants. Essential Duties: -- ._.-- ---- ---- - -- --_ --m, m, --- _- ---- Performs receptionist duties, including greeting the public, answering the telephone provitling information, transferring calls, and taking messages; Receives payments for ticket violations, fines, and courtcosts, posts funds, and issues receipts; Explains payment options to customers and establishes installment plans for payment of ticket violations, fines, and court costs; Receives, sorts, and distributes department mail; Enters class C traffic citations into the computer; Schedules show cause and open hearings in accordance with Judge's schedule, including assuring that they are properly staffed; Maintains court docket; Schedules summons dales, and addresses and mails notices to affected defendants; Files current and disposed cases; and Issues Failure to Appear Notices and warrants. Other Duties as Received: From Justice of the Peace _ Given: 1 This is a non -supervisory position uired: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily requirements listed below are representative of the knowledge, skill, and/or ability required. Reascnablt j accommodations may be made to enable individuals with disabilities to perform the essential functions. Preferred; I ne physical demands described nere are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk and hear. The employee must frequently stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as files, stacks of records, or other similar objects. Specific vision abilities required by this job include close vision, and ability to adjust focus. Vol. 19 Pg. . 1 .: % r Typical: Computers; general bookkeeping practices and procedures; standard office practices and procedures; and principles of customer service. Operate computers, especially to perform basic word processing functions; read and understand manuals, codes, and statutes; perform basic mathematical functions; operate office equipment, such as copy machine and facsimile machine; communicate effectively, both orally and in writing; and maintain effective working relationships with co-workers and the public. The work environment characteristics desenbed here are representative or those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. While performing the essential duties of this job, the employee is constantly required to work closely with others apart of a team. The employee is frequently required to work under time pressures to meet deadlines and to perform multiple tasks simultaneously. APPROVED /3/17 Duane Peters Date County Judge , 0, 1606 Title -I —_.. . --- . - 14 Department \ ---— - FLSA Status: jiz `tn Brazos County Tempiale RedsiCn 1306/1512012 -'. Job Description o p, I OF Last Updated: September 2017 Registrations j-.....--- - - ---- Class Number. _ . Pay Group 1606 Title -I —_.. . --- . - 14 Department Clerk II, JP Pct 3 _. _. - - Justice of the Peace ---— - FLSA Status: Noempt Reports To n Ex Justice of the Peace Approved Date: _ 110/03/2017 EEOC Category: ----- Office and Clerical -.. - ---- — ---1 Performs receptionist duties, including answering phones and greeting the public; enters ciass C misdemeanors and traffic citations into the computer, receives payments, posts funds, and issues receipts for fines, court costs, and other documents; assists the public in person and by telephone; types correspondence, subpoenas, warrants, affidavits, citations, probable cause letters, and other documents; sets up and maintains court docket and assures no schedules conflict with Judge's schedule; and monitors cases in the computer system. Performs receptionist duties, including greeting the public, answering the telephone, providing information, transferring calls, and taking messages; Enters class C traffic citations into the computer and/or docket book; Monitors docket books for past due citations and payments, probation expirations, and defensive driving course deadlines; Files small claims and forcible detainer suits, including entering information into computer system; Drafts and mails letters for show cause hearings; Prepares various court documents, including abstract judgments and appeal letters; Issues citations, abstracts, and subpoenas; Prints and mails notices; Schedules court dates, including answering dates for small claims court; Provides administrative assistance to judge, including organizing court papers, and writing, printing, and mailing judgments; Issues, enters, and files misdemeanor and felony warrants; Handles, receives and posts payments for small claims and forcible detainer suits, traffic violations, fines and court costs; Files justice civil cases; Schedules court dates including answering dates for small claims and justice civil court; Schedules court dates for evictions; Receives and posts payments for justice civil suits; Establishes payment plans for traffic violations, fines, and court costs; Assists with jury trials, including checking in prospective jurors, preparing excuse letters, and collecting and tallying pay forms; Prepares orders of remittance; Performs ticket disposal; Monitors cases in computer system, including dismissed cases; Answers phones and greets the public and provides assistance or directs to appropriate personnel; Discusses traffic tickets and class C misdemeanors with the.public; and Records cases going to trial on the computer and in the bond book, including issuing and posting receipts for deferred adjudication. Other Duties as assigned (1__ Su ervision p_ - - -—-- From Justice of the Peace - Received: ,.. Given: I This is a non -supervisory position. Required: Experience or its equivalent. Required: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. :.... --------- Preferred: ..... ....-- --_ Certificates, Licenses, Registrations j-.....--- - - ---- Required: 1 None j Preferred: 1 ` % pg, VolE '/ The physical demands described nere are representative of those Mat must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk and hear. The employee must frequently stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as files, stacks of records, or other similar objects. Specific vision abilities required by this job include close vision, and ability to adjust focus. Typical' Computers; general bookkeeping practices and procedures; standard office practices and procedures: and principles of customer service, court rules, procedures, and Texas law. Operate computers, especially to perform basic word processing functions; read and understand manuals, codes, and statutes; perform basic mathematical functions; operate office equipment, such as copy machine and facsimile machine; communicate effectively, both orally and in writing; and maintain effective working relationships with co-workers and the public. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. While performing the essential duties of this job, the employee is constantly required to work closely with others as part of a team. The employee is frequently required to work under time pressures to meet deadlines and to perform multiple tasks simultaneously. APPROVED 013/1` uane Peters Date County Judge �) I Val. �� Pg. _^� L� r T.l h�f)F 1 615 Title P f �y i' „xr, Brazos County Template Redsii1.2081152012 �, I -o. Job Description U Last Updated: September 2017 OF 1 App owed Date Class Number 1 615 Title Clerk III, JP Pct 3 ---.. Pay Group 15 Department. Justice of the Peace i FLSA Status: Non Pt 1 Repo. Justice of the ace„ 1 App owed Date 0/03/201 I EEOC Category: J� Paraprofessional — Coordinates and maintains the court's calendar and docket for Justice of the Peace; acts as a liaison between the judge and general public regard the court calendar, schedule of settings; balances books; prepares reports; records and files various documents; and assists county personnel and the general public. court; Acts as a liaison between the judge and general public regarding the court calendar and schedule of settings; Coordinates the availability of lawyers, parties, and court personnel in setting the docket; Sets and supervises movement of cases and various proceedings; Posts and distributes copies of dockets to appropriate offices; Maintains awareness of developments in court activities and reports all delays in case movement; Notifies parties to ensure their appearance at proceedings; Ensures that defendants appear in court; Types and prepares paperwork for setting of cases; Mails all appropriate paperwork to all parties; Receives and posts payments for traffic violations, fines, and court costs; Maintains inventory of office supplies, including placing orders; Assists with jury trials, including checking in prospective jurors, preparing excuse letters, and collecting and tallying pay forms; Prepares and balances daily books and deposits; Prepares monthly reports; Records and files all death certificates, inquests, and autopsy reports; and Provides assistance to the public, including answering phones, assisting people at the front counter and directing people to the appropriate offices. Other Duties as Education Received: Given: Preferred: High school graduation or its equivalent; or any equi, provides the required knowledge, skills, and abilities. Typical: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential funcbcns of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and anus; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as books and stacks of records. The employee may occasionally be called upon to perform acts of intense physical exertion during emergency situations. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, color vision, and ability to adjust focus. Vol. c —� Y Pg, %J 1 Abilities Court rules, procedures, and regulations; trial proceedings and orders; standard office practices and procedures; basic bookkeeping procedures; and computers. Read and apply the law in preparing and organizing court's charges; operate computers, including word processing and spreadsheet software; type accurately; effectively manage case load; perforin basic mathematical calculations; understand and follow instructions; write letters and memos; identify problems and recommend solutions; communicate effectively, both orally and in writing; and maintain effective working relationships with co-workers, judges, attorneys, and the general public. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the essential duties of this job, the employee is constantly required to work closely with others as a part of a team. The employee is frequently required to perform multiple tasks simultaneously. APPROVED Duane Peters Date County Judge va. �` 9 Pa. 3� Class 608 Title: Court Coordinator. li Status: Number: Non Exempt I Reports To guPay Group: 1 17 i Department: Justice t ce of the PeaceP Pct 3- P P Approved Date: 10/03/2017 EEOC Category: Paraprofessional -- - - -- -- - - — -------- --- Directs court staff, including assigning and reviewing work; coordinates and maintains the court's calendar and docket for Justice of thePeace; acts as a liaison between the judge and general public regarding the court calendar, schedule of settings; balances books; prepares reports; records and files various documents; and assists county personnel and the general public. Directs court staff, including assigning and reviewing work; Schedules court proceedings and maintains court calendar, including resolving calendar conflicts for judge, attorneys and litigants with approval of court; Acts as a liaison between the judge and general public regarding the court calendar and schedule of settings; Coordinates the availability of lawyers, parties, and court personnel in setting the docket; Sets and supervises movement of cases and various proceedings; Posts and distributes copies of dockets to appropriate offices; Maintains awareness of developments in court activities and reports all delays in case movement; Notifies parties to ensure their appearance at proceedings; Ensures that defendants appear in court; Types and prepares paperwork for setting of cases; Mails all appropriate paperwork to all parties; Prepares and balances daily books and deposits; Prepares monthly reports; Records and files all death certificates, inquests, and autopsy reports; Provides assistance to the public, including answering phones, assisting people at the front counter and directing people to the appropriate offices; Supervision Received: �� From Justice of the Peace- I � n Brazos County Template Retislon 1.2 0811612012 Given: Job Description Last Updated: September 2017 Education Class 608 Title: Court Coordinator. li Status: Number: Non Exempt I Reports To guPay Group: 1 17 i Department: Justice t ce of the PeaceP Pct 3- P P Approved Date: 10/03/2017 EEOC Category: Paraprofessional -- - - -- -- - - — -------- --- Directs court staff, including assigning and reviewing work; coordinates and maintains the court's calendar and docket for Justice of thePeace; acts as a liaison between the judge and general public regarding the court calendar, schedule of settings; balances books; prepares reports; records and files various documents; and assists county personnel and the general public. Directs court staff, including assigning and reviewing work; Schedules court proceedings and maintains court calendar, including resolving calendar conflicts for judge, attorneys and litigants with approval of court; Acts as a liaison between the judge and general public regarding the court calendar and schedule of settings; Coordinates the availability of lawyers, parties, and court personnel in setting the docket; Sets and supervises movement of cases and various proceedings; Posts and distributes copies of dockets to appropriate offices; Maintains awareness of developments in court activities and reports all delays in case movement; Notifies parties to ensure their appearance at proceedings; Ensures that defendants appear in court; Types and prepares paperwork for setting of cases; Mails all appropriate paperwork to all parties; Prepares and balances daily books and deposits; Prepares monthly reports; Records and files all death certificates, inquests, and autopsy reports; Provides assistance to the public, including answering phones, assisting people at the front counter and directing people to the appropriate offices; Supervision Received: �� From Justice of the Peace- I Given: This is a non -supervisory position. However, provides direction to other court personnel. Education Required: High school graduation or its equivalent; or any equivalent combination of education and experience that j provides the required knowledge, skills, and abilities. Preferred: i -- -- 'I -- --- ---- - -- Experience ---. — , Required: I j At least four years of experience. I Preferred — — - _-- i Typical: The physical demands described here are representative of those that must be met by an employee to I successfully perform the essential functions of this job. Reasonable accommodations may be made to enable l individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as books and stacks of records. The employee may occasionally be called upon to perforin acts of intense physical exertion during emergency situations. Specific vision abilities required by this job Include close vision, distance vision, peripheral vision, Vol. '7' j % Pg. Typical: I Court rules, procedures, and regulations; trial proceedings and orders; standard office practices and procedures; basic bookkeeping procedures; and computers. Read and apply the law in preparing and organizing court's charges; operate computers, including word processing and spreadsheet software; type accurately; effectively manage case lead; perform basic mathematical calculations; understand and follow instructions; write letters and memos; identify problems and recommend solutions; communicate effectively, both orally and in writing; and maintain effective working relationships with co-workers, judges, attorneys, and I the general public. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. While performing the essential duties of this job, the employee is constantly required to work closely with others as a part of a team. The employee is frequently required to perform tedious, exacting work, to perform multiple tasks simultaneously, to work under time pressures to meet deadlines. APPROVED Duane Peters Date County Judge Vii. %v Pg" (t: op, . �S1�1'n Brazos County Template Rehslon 110011512012 Job Description ,r�xo �Y Last Updated: September 2017 OY e Class Number: 607 Title: Pay Group: 14 Department: FLSA Status: Non Exempt Reports To: Approved Date: 1 10/03/2017 EEOC Category: General (Each clerk is cross -trained in all areas of performance. There are no positions Essential Clerk II, JP Pct. 4 Justice of the Peace Justice of the Peace Office and Clerical necessary lower on in this Court.) POSTING(DATA ENTRY & SCHEDULING Performs data entry of citations, (traffic, criminal and fling fees) for civil cases daily. Prepares and balances daily books and deposits. Schedules court proceedings and maintains court calendar, including resolving calendar conflicts for judge, attorneys and litigants with approval of court; Sets and supervises movement of cases and various proceedings Mails all appropriate paperwork to all parties; _ Types and prepares paperwork for setting of cases; Ensures that defendants appear in court by notifying parties of their appearance Posts and distributes copies of dockets to appropriate offices; SECONDARY DUTIES: SUPPORTIVE (BACK-UP) RESPONSIBILITIES - Acts as a liaison between the Court Coordinator and general public regarding the court calendar and schedule of settings;,(when needed) Assists with jury trials, including checking in prospective jurors, preparing excuse letters, and collecting and tallying pay forms; Coordinates the availability of lawyers, parties, and court personnel in setting the docket; Maintains awareness of developments in court activities and reports all delays in case movement; OTHER: "AS ASSIGNED" DUTIES Maintains inventory of office supplies, including placing orders; Prepares monthly reports for Audit department. Records and files all death certificates, inquests, and autopsy reports. Other Duties as Given: I This is a non -supervisory position. However demonstrates the ability to provide direction to other court personnel in the absence of the Court Coordinator. Education ....----------- -- - -'__._...------ ----- _.--- - - ---..-— Required: - - ---_ -_- __----i High school graduation or its equivalent; or any equivalent combination of education and experience that provides the required knowledge, skills, and abilifies. Preferred: I ------------- ----. — -- —j .. _.. _- __..----------- __.. Knowledge, Skills, & Environment The physical demands described here are representative of those that must be met ny an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms: bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as books and stacks of records. The employee may occasionally be called upon to perform acts of intense physical exertion during emergency situations. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, color vision, and ability to adjust focus. Court rules, procedures, and regulations; trial proceedings and orders; standard office practices and procedures; basic bookkeeping procedures; and computers. Read and apply the law in preparing and organizing court's charges; operate computers, including word processing and spreadsheet software; type accurately; effectively manage case load; perform basic mathematical calculations; understand and follow instructions; write letters and memos; identify problems and recommend solutions; communicate effectively, both orally and in writing; and maintain effective working relationships with co-workers, judges, attorneys, and the general public. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. P Duane Peters Date County Judge Brazos County Template Rahsion 1.2081192012 +E a/ti=°tt Job Description �1 Last Updated: September 2017 Class Number: i 616 Title: Clerk III Pay Group: — — -__ 15 Department. ; Justice of the Peace Precinct 4 FLSA Status Non-exempt i Reports To. Justice of the Peace Precinct 4 Approved Date: 1 10/03/2017 EEOC Category: Paraprofessional General Coordinates and maintains the court's calendar and docket for Justice of the Peace ; acts as a liaison between the judge and general public regarding the court calendar, schedule of settings; balances books; prepares reports; records and files various documents; and assists county personnel and the general public. Duties: Other duties may be assigned. Schedules court proceedings and maintains court calendar, including resolving calendar conflicts for judge, attorneys and litigants with approval of court; acts as liaison between the judge and general public regarding the court calendar and schedule of settings; Coordinates the availability of lawyers, parties and court personnel in setting the docket; Sets and supervises movement of cases and various proceedings; Posts and distributes copies of dockets to appropriate offices; Maintains awareness of developments in court activates and reports all delays in case movement; Notifies parties to ensure their appearance at proceedings: Ensures that defendants appear in court; Types and prepares paperwork for setting of cases; Mails all appropriate paperwork to all parties: Receives and posts payment for traffic violations, fines, and court costs; Maintains inventory of office supplies, including placing orders; Assist with jury trials, including checking in prospective jurors, preparing excuse letters, and collecting and tallying pay forms: Prepares and balances daily books and deposits; Prepares monthly reports; Records and files all death certificates, inquest, and autopsy reports; and Provides assistance to the public, including answering phones, assisting people at the front counter and directing people to appropriate offices. .- -- _. - Required: Any equivalent combination of education and experience that provides that required knowledge, skills, and abilities. Licenses, Preferred: NONE Environment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; bend and kneel; and talk ant hear. The employee frequently is required to stand and walk. The employee must frequently lift and /or move objects weighing up to 20 pounds, such as books and stacks of records. The employee may occasionally be called upon to perform acts of intense physical exertion during emergency situations. Specific vision abilities required by this job include close vision abilities required by this job include close vision, distance vision, peripheral vision, color vision, and ability to adjust focus. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the essential duties of this job, the employee is constantly required to work closely with others as a part of team. The employee is frequently required to perform multiple tasks simultaneously. APP Duane Peters Date County Judge Vol. �J`� P9. ? Vc Class Number: Pay Group: FLSA Status: Approved Date: Brazos County Job Description Last Updated: September 2017 624 17 Non Exempt 10/03/2017 and procedures necessary toward the operation of the tssentlai uuties: Title: 1 Court Coordinator, JP Pct. 4 Department: I Justice of the Peace Reports To: I Justice of the Peace -- ------------1 --- EEOC Category: Paraprofessional Template Revision 1.2 0811W2012 iizational skills and the ability to coordinate with other Court staff all Court functions Court. 'Must possess a thorough knowledge base of each Precinct office functions. serves as liaison to the Judge. Works with little to no Essential Duties: Provides assistance to the public, including answering telephones, front counter assistance and provides information and referral service where appropriate. Directs court staff including assigning and reviewing phases of work as completed. Records and files all death certificates, inquests and autopsy reports. Schedules Court proceedings and maintains court calendar including resolving calendar conflicts for Judge, attorneys and litigants with approval of the Court. Maintains office inventory. Coordinates PC orders with Purchasing Department reconciling all purchase orders, Prepares monthly reports for the Audit Department. Routine Duties: Coordinates the availability of lawyers, parties and personnel in setting the docket. Sets and supervises movement of cases and proceedings. Maintains awareness of developments in court activities and reports all delays in case movement(s). Performs Magistrate function(s). Prepares and balances daily books and deposits. (backs -up when necessary) Performs data entry of citations, traffic, criminal and civil cases. Other Duties: Posts and distributes copies of dockets to appropriate offices. Ensures that defendants appear in court by mailing all appropriate paperwork to parties about their appearances. Duties as Hign scnool graduation or its equlvaient; or any equivalent comomaaonOr eaucanon provides the required knowledge, skills, and abilities. Experience _- ____i _ Required: At least four years of experience. Preferred: 1 Vol._ y'__ Pg. s'(//_ Abilities The physical demands described here are representative of those that must be met by an employee to successfully perfoml the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as books and stacks of records. The employee may occasionally be called upon to perform acts of intense physical exertion during emergency situations. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, color vision, and ability to adjust focus. Read and apply the law in preparing and organizing court's charges; operate computers, including word processing and spreadsheet software; type accurately; effectively manage case load; perform basic mathematical calculations; understand and follow instructions; write letters and memos; identify problems and recommend solutions; communicate effectively, both orally and in writing; and maintain effective working relationships with co-workers, judges, attorneys, and the general public. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. While performing the essential duties of this job, the employee is constantly required to work closely with others as a part of a team. The employee is frequently required to perform tedious, exacting work, to perform multiple tasks simultaneously, to work under lime pressures to meet deadlines. ROAD D /II Duane Peters Date County Judge Class Number: i 903 1. X14 j�1 Y Brazos County Template Rehsion 12081192012 Pay Group: Job Description -;, Last Updated: September 2017 FLSA Status: 1 Non Exempt Class Number: i 903 Title: Court Reporter, CCL1 Pay Group: l 27 Department - ---..If j County Court at Law FLSA Status: 1 Non Exempt Reports To County Court at Law Judge Approved Date: 10/03/2017 EEOC Category: Office and Clerical ---- --- _ -- --- b — — --ring.. Records and accurately transcn6es aA tour! proceedings. Assist with clericahoffice duties when riot in court including, but not limited to -answering phones, assisting attorneys, parties and other members of the public who appear in the court office for help. Essential Duties: ----- Attends all sessions of the assigned county Takes full shorthand notes by machine of closing arguments if requested to do so by the attorney of a party to the case, including objections to the arguments, court rulings and remarks on the objections, and exceptions to the rulings; Takes full shorthand notes by machine of oral testimony offered before the court, including objections made to the admissibility of evidence, court rulings and remarks on the objections, and exceptions to the rulings; Preserves the shorthand notes taken in court for three years from the date taken for future use and prepares accurate transcripts of court proceedings for appeals or future court use as instructed; Marks and files with the court exhibits introduced into evidence during trials or hearings, and indexes and files notes taken in court; Locates and reads testimony adduced in court for court orjury assistance; May call court to order in absence of Bailiff; May provide assistance to the public, by phone or in person, including directing people to the appropriate offices; May perform office management functions, including maintaining inventory of supplies, preparing budget and equipment needs for the court; May perform secretarial services which assist in the administrative functions of the court; and Perforins such other duties as may be assigned. High school graduation or its equivalent, plus graduation from court reporting school; or any equivalent combination of education and experience that provides,the required knotivedge; skills, and abilities. Preferred: Required: At least two years of experience; To perform this job successfully, an individual must be able to perform eacl '.. essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or j ability required. Reasonable accommodations may be made to enable individuals vdth disabilities to perform l the essential functions. 1Z` The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable '.. individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, often for one or more hours without interruption; use hands to finger, handle, or feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as books and stacks of records. The employee may occasionally be called upon to perforin acts of intense physical exertion during emergency situations. Specific vision abilities required by this job include '.. close vision, distance vision, peripheral vision, color vision, and ability to adjust focus. Environment a Certified Shorthand Reporter through the Supreme Court of Texas; knowledge of correct English and spelling, vocabulary, including legal and medical terminology, and general knowledge of Texas law, and Texas court policies and procedure. Meet standards established for certification as a Certified Shorthand Reporter through the Supreme Court of Texas (180-225 words per minute depending upon nature of dictation, scoring at least 95 percent accuracy on this portion of the certification exam); type accurately at a minimum speed of 55 minutes per minute; understand and follow instructions; work under pressure to meet deadlines; communicate effectively, both orally and in writing; and maintain effective working relationships with co-workers and the Typical: ( The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually I moderate. The employee is constantly required to work closely with others as a part of a team; required to perform tedious, exacting work, and required to work under time pressures to meet deadlines. The employee is frequently required to perform multiple tasks simultaneously. The employee is occasionally required to switch from one task to another. ppRO Date Duane peters County Judge Brazos County Template Raysicm 1.20811512012 ///j��r r:'• Job Description Last Updated: September 2017 Class Number ) 905 Title, --Court Coordinator, CCL1 Pay Group 21 Department County Court at Law FLSA Status: Non Exempt Reports To County Court at Law Judge --------[-Pa Approved Date, 10/03/2017 EEOC Category: raprofessional j L- - - - -- -- — - ----- - — — -- as a public regarding the court calendar, schedule of settings. as Schedules court proceedings and maintains court calendar, including resolving calendar conflicts for judge, attorneys and litigants with approval of court; Coordinates the availability of lawyers, parties, and court personnel in setting the docket; Sets and supervises movement of cases and various proceedings; Posts and distributes copies of dockets to appropriate offices; Maintains awareness of developments in court activities and reports all delays in case movement; Notifies parties to ensure their appearance at proceedings; Ensures that defendants appear in court; Types and prepares paperwork for setting of cases; Mails all appropriate paperwork to all parties; Performs general clerical duties when court is not in session; Secures appointment of visiting judges in absence of judge; Provides assistance to the public, including directing people to the appropriate offices; May perform some duties of the court Bailiff and Administrative Secretary; And May assist with the maintenance of a variety of records on court activities. Received: county Court at Law Judge _ I Given' I This is a supervisory position, which includes some supervision of the part-time clerk, other court personnel, and student volunteers and interns. Required: j At least two years of experience. Preferred. F T -i -- � I X T9 -1: Llf� Abilities The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and anus; bend and kneel; and talk and hear. The employee frequently is required to stand and walk, The employee must frequency lift and/or move objects weighing up to 20 pounds, such as books and stacks of records. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, color vision, and ability to adjust focus. Court rules, procedures, and regulations; trial proceedings and orders, stanoaro omce practices and procedures; and personal computers. Operate computers, including word processing and spreadsheet software; type accurately; effectively manage case load; perform basic mathematical calculations; understand and follow instructions; write letters and memos; communicate effectively, both orally and in writing; and maintain effective working relationships with co-workers, judges, attorneys, and the general public. The work environment characteristics described here are representative of triose an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The employee is constantly required to work closely with others as a part of a team to perform tedious, exacting work, and to work under time pressures to meet deadlines. The employee is frequently required to perform multiple tasks simultaneously, and to switch from one task to another. APPROVED 1 Duane Peters Date County Judge va.pg. .... -.._.. _ _ ..-- --- Class Number: 907 Title Bailiff CCL1 Pay Group. 17 Department County Court at Law -.... - FLSA Status [ Non Exempt Reports To County Court at Law Judge Approved Date 10/03/2017 EEOC Category: Protective Service Workers -- -- ---.----- -..... ... __..- —. .. _--. --- _ f as the judge, jury, COL courtroom Summons deputies to search persons as needed; Prepares the courtroom for various legal proceedings; Assists judge in preparing for legal proceedings, including pulling rase files, calling agencies to arrange for court appearances, and scheduling proceedings; Returns files from courtroom to the district and/or county clerk's offices; Maintains order in the courtroom, including instructing spectators, prospective jurors, and jurors regarding their conduct, and warning, removing, and/or restraining individuals whose behavior is disruptive to the proceedings; Transports defendants to and from jail; Administers oaths tojurors; Maintains proper refreshments forjurors; Assists witnesses before, during, and after testimony is given, including informing witnesses about courtroom procedures, calling witnesses to give testimony, escorting witnesses in and out of the court, and assisting them with required paperwork; Supervises jury in the course of a jury trial, providing security and escorts to jurors; Secures courtroom and offices of the court at the end of the day; Supervises the court in the absence of the judge, including maintaining order in the court, monitoring lawyer/client negotiations, and reporting the progress of the parties to the judge; Performs clerical duties and legal research when the court is not in session; - Maintains knowledge of court policies and procedures and maintains knowledge of the procedures of other county courts -at -law and the three districts courts; Substitutes and fills in as bailiff in the other courts when needed and as available; and Maintains daily log of court accomplishments. as Received: i countycourtat Education - ------ --- --- Required: �', High school graduation or its equivalent; or any equivalent combination of education and experience that provides the required knowledge, skills, and abilities. Preferred. -------- VOL _�J %� !'9. ? 1 i fIH ,S Brazos County Template Remlon 1.2 08il 512012 Job Description Last Updated: September 2017 01 .... -.._.. _ _ ..-- --- Class Number: 907 Title Bailiff CCL1 Pay Group. 17 Department County Court at Law -.... - FLSA Status [ Non Exempt Reports To County Court at Law Judge Approved Date 10/03/2017 EEOC Category: Protective Service Workers -- -- ---.----- -..... ... __..- —. .. _--. --- _ f as the judge, jury, COL courtroom Summons deputies to search persons as needed; Prepares the courtroom for various legal proceedings; Assists judge in preparing for legal proceedings, including pulling rase files, calling agencies to arrange for court appearances, and scheduling proceedings; Returns files from courtroom to the district and/or county clerk's offices; Maintains order in the courtroom, including instructing spectators, prospective jurors, and jurors regarding their conduct, and warning, removing, and/or restraining individuals whose behavior is disruptive to the proceedings; Transports defendants to and from jail; Administers oaths tojurors; Maintains proper refreshments forjurors; Assists witnesses before, during, and after testimony is given, including informing witnesses about courtroom procedures, calling witnesses to give testimony, escorting witnesses in and out of the court, and assisting them with required paperwork; Supervises jury in the course of a jury trial, providing security and escorts to jurors; Secures courtroom and offices of the court at the end of the day; Supervises the court in the absence of the judge, including maintaining order in the court, monitoring lawyer/client negotiations, and reporting the progress of the parties to the judge; Performs clerical duties and legal research when the court is not in session; - Maintains knowledge of court policies and procedures and maintains knowledge of the procedures of other county courts -at -law and the three districts courts; Substitutes and fills in as bailiff in the other courts when needed and as available; and Maintains daily log of court accomplishments. as Received: i countycourtat Education - ------ --- --- Required: �', High school graduation or its equivalent; or any equivalent combination of education and experience that provides the required knowledge, skills, and abilities. Preferred. -------- VOL _�J %� !'9. ? 1 i I Experience Required: At least two years of experience. I Registrations I Preferred: — Certificates Licenses I Registrations _ _ __ _ _ Required: Basic certification as a jailer by the Texas Commission on Law Enforcement Officer Standards and Education ' I (TCLEOSE). Preferred: — - - ---- --- -- -- —I Typical: 1 The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee Is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; bend and 1 kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as books and stacks of records. The employee may occasionally be called upon to perform acts of intense physical exertion during emergency j situations. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, i color vision, and ability to adjust focus. Knowledge, Skills, & Abilities — -- Typloal: j Court rules, procedures, and regulations; and trial proceedings and orders. Understand and follow instructions, rules, regulations, and laws; physically restrain other individuals; safely handle a firearm and other security devices; establish and maintain effective working relationships with judges, other law enforcement officers, j attorneys, jurors, and the general public; and communicate effectively, both orally and in writing. Work Environment - Typical: The work environment characteristics described here are representative of those an employee encounters li while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The employee is constantly required to work closely with others as a part of a team. The employee j is frequently exposed to danger and/or physical abuse; required to perform tedious, exacting work, and required to work under time pressures to meet deadlines. The employee is occasionally required to perform multiple tasks simultaneously, and to switch from one task to another. The employee occasionally experiences 1, varying periods of idle time interspersed with emergencies requiring intense concentration. PPROVED Duane Peters Date County Judge - Vol. ��y\ pg. "e jl Brazos County Job Description Last Updated: September 2017 Template Revision 1.2 OBIT 92012 Class Number gog Title -._____Administrative SecretaryCCL1 Pay Group 16 Department County Court at Law #1 FLSA Status: Non Exempt Reports To: County Court at Law Judge [Approved roved Date: 10/03/2017 j EEOC Category: Office and Clerical Provides secretarial assistance to the County Court -at -Law, inti variety of records, and performing office management functions. a Assists with the preparation of legal documents and briefs; Provides assistance to the public, including directing people to the appropriate offices; ! Responds to routine inquiries about cases; Performs office management functions, including maintaining inventory of supplies, preparing judge's travel expense reimbursements, preparing budget and equipment needs for the court, and maintaining records on salaries and leave time; Prepares purchase orders and requisitions; 1. Monitors court expenditures and compares against budget; Reviews court budget and recommends changes to judge; supervises incoming mail and mail distribution activities; i I Types and prepares paperwork for setting of cases; j i Mails all appropriate paperwork to all parties; I I Types a variety of documents including letters, statements, memoranda, reports, and legal fortes; Maintains a variety of records on court activities; Reviews probate case accounts and reports, and screens for accuracy and completeness prior to review and approval by the judge; Makes court arrangements for visiting judges as needed; - Assists with maintaining time reports of court personnel and preparing payroll; - Assists with the preparation of the court budget; and Assists the Court Coordinator and Balliff when requestetl Other Duties as Supervision j Received Counly Courtat Law Judge —i Given - This is anon -supervisory position; however, the job does supervise student volunteers and interns Education Required: High school graduation or itss equivalent; or any equivalent combination of education and experience that provides the required knowledge, skills, and abilities. Preferred: f Certificates, Licenses, L Registrations j Required: None. I Preferred: -Ph vsiDemands Knowledge, Abilities Typical: The physical demands described here are representative of those trial must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as books and stacks of records. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, color vision, and ability to adjust focus. including word processing and spreadsheet software; type accurately; perform basic mathematical calculations; understand and follow instructions; write letters and memos; operate standard office equipment, such as copy machine and facsimile machine; communicate effectively, both orally and in writing; and maintain effective working relationships with co-workers and the general public. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perforin the essential functions. The noise level in the work environment is usually moderate. The employee is constantly required to work closely with others as a part of a team to perforin tedious, exacting work, and to work under time pressures to meet deadlines. The employee is frequently required to perform multiple tasks simultaneously, and to switch from one task to another. APPgpVIjD 9 DuanePeters County Judge Date Va. PQ. 50 mor i n Brazos County Template Reman 120811512012 xj �,FT{x Job Description Last Updated: September 2017 Class Number. 913 Title i Court Reporter CCI -2 Pay Group 27 Department:County Court at Law #2 I FLSA Status: j Non Exempt Reports To: County Court at Law Judge Approved Date. 10/03/2017 EEOC Category: Office and Clerical makes Takes full shorthand notes (by hand or by machine) of closing arguments, if requested to do so by the attorney of a party to the case, including objections to the arguments, court rulings and remarks on the objections, and exceptions to the rulings; Takes full shorthand notes (by hand or by machine) of oral testimony offered before the court, including objections made to the admissibility of evidence, court rulings and remarks on the objections, and exceptions to the rulings; Preserves all shorthand or machine notes taken in court for three years from the date taken for future use and prepares accurate transcripts of court proceedings for appeals or future court use as instructed; Marks and files with the court exhibits introduced into evidence during trials or hearings, and indexes and files notes taken in court; Locates and reads testimony adduced in court for court or jury assistance; May call court to order in absence of Bailiff; May provide assistance to the public, including directing people to the appropriate offices; May perform office management functions, including maintaining inventory of supplies, preparing budget and equipment needs for the court; May perform secretarial services which assist in the administrative functions of the court; and Performs such other duties as may be assigned. Other Duties as assigned (I% - -- ------------..._..._--- . Supervision Received: From County Court at Law Judge Given. This is a non -supervisory position. Education - -- --- Required: '.. High school graduation or its equivalent, plus graduation from court reporting school or any equivalent !. combination of education and experience that provides the required knowledge, skills, and abilities Preferred: ------- Experience - . —_ ---' Required: At least two years of experience. i Preferred: -- - --- - -- -- Certificates, Licenses, - - - --� - -- --- -- -- — — i---- -- Registrations Required: Certification as a Certified Shorthand Reporter by the Supreme Court of Texas (V.T.C.A., Government Code, Sec. 52023). Preferred. ;_. ................ ...._.... _......___.. .......... - ___-__._- ------ i i 1m yr. � ✓`_j �Q. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, often for one or more hours without interruption; use hands to finger, handle, or feel; reach with hands and anus; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds. such as books and stacks of records. The employee may occasionally be called upon to perform acts of intense physical exertion during emergency situations. Specific vision abilities required by this job include Typical: Thorough knowledge of hand or machine shorthand theory and ability to meet standards established for certification as a Certified Shorthand Reporter through the Supreme Court of Texas; knowledge of correct English and spelling, vocabulary, including legal and medical terminology, and general knowledge of Texas law, and Texas court policies and procedure. Meet standards established for certification as a Certified Shorthand Reporter through the Supreme Court of Texas (180-225 words per minute depending upon nature of dictation, scoring at least 95 percent accuracy on this portion of the certification exam); type accurately at a minimum speed of 55 minutes per minute; understand and follow instructions; work under pressure to meet deadlines; communicate effectively, both orally and in writing; and maintain effective working relationships with co-workers and the general public. Work Environment T ical: YP j The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable j individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The employee Is constantly required to work closely with others as a part of a team; required to perform tedious, exacting work, and required to work under time pressures to meet deadlines. The employee is frequently required to perform multiple tasks simultaneously. The employee is occasionally required to switch from one task to another. APPRO Duane Peters Date County Judge [Vol . '-'�-- I pg. -:L- J _,J Brazos County Job Description Last Updated: September 2017 Templet. Recision 1.2 CB/1512012 Class Number 915 Title: Court Coordinator, CCI -2 Pay Group:21 j-- Department: -- I County Court at Law #2 - -- - FLSA Status p Reports � Non Exem t Re orts To P Law County Court at Law Judge j I Approved Date: 10/03/2017 EEOC Category: Paraprofessional Coordinates and maintains the court's calendar and docket for County Court -at -Law Judge, ano acts as a public regarding the court calendar, schedule of settings, as liaison between judge Schedules court proceedings and maintains court calendar, including resolving calendar conflicts for judge, attorneys and litigants with approval of court: Coordinates the availability of lawyers, parties, and court personnel in setting the docket; Sets and supervises movement of rases and various proceedings; Posts and distributes copies of dockets to appropriate offices; Maintains awareness of developments in court activities and reports all delays in case movement: Notifies parties to ensure their appearance at proceedings; Ensures that defendants appear in court; Types and prepares paperwork for setting of cases; Mails all appropriate paperwork to all parties; Performs general clerical duties when court Is not in session; Secures appointment of visiting judges in absence of judge; Provides assistance to the public, including directing people to the appropriate offices; May perform some duties of the court Bailiff and Administrative Secretary; And May assist with the maintenance of a variety of records on court activities. Education Required: High school graduation or Its equivalent or a provides the required knowledge, skills, and Required: I At least two years F Vol. Pg. �, I ne pnysical demands aescribea nere are representative or mose inat must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as books and stacks of records. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, color vision, and ability to adjust focus. —Knowledge, Skills, & Abilities Typical: YP _ Court rules, procedures, and regulations; trial proceedings and orders, standard office practices and procedures; and personal computers. Operate computers, including word processing and spreadsheet software; type accurately; effectively manage case load; perform basic mathematical calculations; understand and follow instructions; write letters and memos; communicate effectively, both orally and in writing; and maintain effective working relationships with co-workers, judges, attorneys, and the general public. Environment I ne work environment charactenstics described nere are representative of [nose an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perforin the essential functions. The noise level in the work environment is usually moderate. The employee is constantly required to work closely with others as a part of a team to perform tedious, enacting work, and to work under time pressures to meet deadlines. The employee is frequently required to perform multiple tasks simultaneously, and to switch from one task to another. APPROVED Duane Peters Date County Judge Brazos County Job Description Last Updated: September 2017 Template ReNsion 1.20811512012 Class Number: 917 Title: Bailiff, CCI -2 Pay Group: 17 Department County Court at Law #2 FLSA Status: if Non Exempt -1 1 Reports To County Court at Law Judge I Approved Date: 10/03/2017 ,EEOC Category: Protective Service Workers General Summary: ------..--- -d —Judge -da-ss-is-ts ;Serves as the wurt's security offcer; the in ad ministe-ring-c-odr—troa-m an i-n-m-ai"n-tain—ing-o-r-d-e-r-i-n th-e-c-o-ur-tro-on iEssentlal Duties: . . . .... . .. .... ...... .... .. i Provides protection to the judge jury, court staff, and people in the courtroom; Summons deputies to search persons as needed; Prepares the courtroom for various legal proceedings; 1 ASSISIS Judge in preparing for legal proceedings, including pulling case files, calling agencies to arrange for court appearances, and scheduling proceedings; i Returns files from courtroom to the district and/or county clerk's offices; Maintains order in the courtroom, including instructing spectators, prospective jurors, and jurors regarding their conduct, and warning, removing, and/or restraining individuals whose behavior is disruptive to the proceedings: Transports defendants to and from jail; Administers oaths to jurors; Maintains proper refreshments forjurors; Assists witnesses before, during, and after testimony Is given, including informing witnesses about courtroom procedures, calling witnesses to give I testimony, escorting witnesses in and out of the court, and assisting them with required paperwork; i Supervises jury in the course of a jury trial, providing security and escorts to jurors: Secures courtroom and offices of the court at the end of the day; Supervises the court in the absence of the judge, including maintaining order in the court, monitoring lawyer/client negotiations, and reporting the progress of the parties to the judge; Performs clerical duties and legal research when the court is not in session; Maintains knowledge of court policies and procedures and maintains knowledge of the procedures of.other county courts -at -law and the three districts courts; Substitutes and flits in as bailiff in the other courts when needed and as'aGailabo: and Maintains daily log.ofcourt taccomplishments. LOther Duties as assigned_ J1_%)--..---.. ......... - --- ----- ...... ---- ------- --- --- ----- - — - ------- -- Supervision ---- _ I — --------- — ----- - Received: From Count Court at Law Judge Given: This is anon -supervisory position. Educalfioin Required: High school graduation or its equivalent: or any equivalent combination of education and experience that provides the required knowledge, skills, and abilities. Preferred: I Experience - ------- .... ---- - --- - Required:----- At least two years of experience. Preferred: I VOL -�2j �y 111�,. � -- a Required: Basic certification as a (TCLEOSE). Preferred: I on The physical demands descn bed here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as books and stacks of records. The employee may occasionally be called upon to perform acts of intense physical exertion during emergency situations. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, color vision, and ability to adjust focus. Typical: court rules, procedures, and regulations; and trial proceedings and orders. understana ana rollow mstrucv I rules, regulations, and laws; physically restrain other individuals; safely handle a firearm and other security devices; establish and maintain effective working relationships with judges, other law enforcement officers, attorneys, jurors, and the general public; and communicate effectively, both orally and in writing. Typical: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable i individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The employee is constantly required to work closely with others as a part of a team. The employee is frequently exposed to danger and/or physical abuse; required to perform tedious, exacting work, and required to work under time pressures to meet deadlines. The employee is occasionally required to perform multiple tasks simultaneously, and to switch from one task to another. The employee occasionally experiences varying periods of idle time interspersed with emergencies requiring intense concentration. zP �D County Judge _?-3ZI . ; g of. `919 YJ Brazos County Template ReNsian 120811612e12 Pay Group: Fpp Job Description y1 Last Updated: September 2017 ef' 1 10/03/2017 Class Number: `919 Title: Administrative Secretary/Civil Court Coordinator, CCI -2 Pay Group: Fpp 1 16 Non Exempt Department: Report s To County Court at Law #2 County Court at Law Judge -- A owed Date 1 10/03/2017 EEOC Category: Office and Clerical Provides secretarial assistance to the County Court -at -Law, including assisting visitors and callers, typing various legal documents, maintaining a variety of records, performing office management functions and maintaining the integrity of all civil and family cases, from start to finish, that are assigned to the Court. Dim Responds to routine inquiries about cases; Performs office management functions, including maintaining inventory of supplies, preparing judge's travel expense reimbursements, preparing budget and equipment needs for the court, and maintaining records on salaries and leave time; Prepares purchase orders and requisitions; Monitors court expenditures and compares against budget; Reviews court budget and recommends changes to judge; Supervises incoming mail and mail distribution activities; Sets, calendars, and prepares paperwork for setting of civil and family cases; Mails all appropriate paperwork to all parties; Types a variety of documents including letters, statements, memoranda, reports. and legal forms; Maintains a variety of records on court activities; Reviews all civil and family cases and accounts and reports, and screens for accuracy and completeness prior to review and approval by the judge; Makes court arrangements for visiting judges as needed; Assists with maintaining time reports of court personnel and preparing payroll; Assists with the preparation of the court budget; and Assists the Criminal Court Coordinator and.Bailiff when requested. Other Duties as ass! Education a High school graduation or its equivalent; or e provides the required knowledge, skills, and Typical: The physical demands described here are representative of those that must be met by an employee to I successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and anus; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as books and stacks of records. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, color vision, and ability to adjust focus. including word processing and spreadsheet software; type accurately; perform basic mathematical calculations; understand and follow instructions; write letters and memos; operate standard office equipment, such as copy machine and facsimile machine; communicate effectively, both orally and in writing; and maintain effective working relationships with co-workers and the general public. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The employee is constantly required to work closely with others as a part of a team to perform tedious, exacting work, and to work under time pressures to meet deadlines. The employee is frequently required to perform multiple tasks simultaneously, and to switch from one task to another. APPROVED 3 l Duane Pete►s Date County Judge Prepares and distributes biweekly payroll and all related reports; insures payroll -related county Tunas are disourseo to proper accounts; monitors employee leave balances, retirement and authorized deductions, and gamishments; processes and reviews employee timesheets; and prepares all payroll -related monthly, quarterly, and yearly reports. Prepares biweekly county paymll, including processing appropriate paperwork, entering all county timesheet data into the computer, creating labels for payroll distribution, distributing checks, and coordinating with departments for payroll error resolution; Assists county employees and departments with questions related to payroll and leave time policies and procedures, including conducting orientation sessions, answering mail and telephone requests, and conducting research; Receives county payroll documentation and prepares and distributes all paperwork necessary to transfer funds between payroll related accounts, including AFLAC Flexible benefit claims; Ensures the inclusion of all appropriate employee payroll deductions, including retirement contributions, child support garnishments, 941 tax deposits, United Way contributions, deferred compensation, IRS gamishments, and employee health insurance premiums; Monitors and updates leave balances for all county employees; Performs all tasks associated with W-2 reporting, including reconciling data and preparing, processing, and distributing paperwork; Prepares, reconciles, prints, and disburses payroll -related monthly, quarterly, and yearly reports; Prepares and executes direct deposit transmissions and obtains verification documents; Schedules yearly payroll timetable, including preparing and distributing payroll calendars for all county departments; Maintains computerized payroll system and related software applications, and closes year-end payroll system; Monitors yearly retirement contributions and related statements; Assists Personnel Department as requested; Answers telephone and assists the general public or transfers call to appropriate department; and Conducts research on payroll -related matters and disbursements as needed. Other Duties as assianed- (1 %) Received: From County Treasurer are working on Required: 1 At least five years of experience; or any equivalent combination of education and experience which provides the required knowledge, skills, and abilities. I he physical demands described here are representative of trose that must be met by an employee to successfully perform the essential functions of this Job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Vol. S_ y Pg. TJ �NBrazos �r County Template fteNSlon 1.2 0 811 51201 2 Job Description :'sem r Last Updated: September 2017 rClass Number - 1005 Title: Payroll Manager Pay Group Department: 18 Dtment - L County Treasurer FLSA Status Non Exem t Reports To: p -r County Treasurer Approved Date: - 10/03/2017 EEOC Category: _ — 1 Office and Clerical Prepares and distributes biweekly payroll and all related reports; insures payroll -related county Tunas are disourseo to proper accounts; monitors employee leave balances, retirement and authorized deductions, and gamishments; processes and reviews employee timesheets; and prepares all payroll -related monthly, quarterly, and yearly reports. Prepares biweekly county paymll, including processing appropriate paperwork, entering all county timesheet data into the computer, creating labels for payroll distribution, distributing checks, and coordinating with departments for payroll error resolution; Assists county employees and departments with questions related to payroll and leave time policies and procedures, including conducting orientation sessions, answering mail and telephone requests, and conducting research; Receives county payroll documentation and prepares and distributes all paperwork necessary to transfer funds between payroll related accounts, including AFLAC Flexible benefit claims; Ensures the inclusion of all appropriate employee payroll deductions, including retirement contributions, child support garnishments, 941 tax deposits, United Way contributions, deferred compensation, IRS gamishments, and employee health insurance premiums; Monitors and updates leave balances for all county employees; Performs all tasks associated with W-2 reporting, including reconciling data and preparing, processing, and distributing paperwork; Prepares, reconciles, prints, and disburses payroll -related monthly, quarterly, and yearly reports; Prepares and executes direct deposit transmissions and obtains verification documents; Schedules yearly payroll timetable, including preparing and distributing payroll calendars for all county departments; Maintains computerized payroll system and related software applications, and closes year-end payroll system; Monitors yearly retirement contributions and related statements; Assists Personnel Department as requested; Answers telephone and assists the general public or transfers call to appropriate department; and Conducts research on payroll -related matters and disbursements as needed. Other Duties as assianed- (1 %) Received: From County Treasurer are working on Required: 1 At least five years of experience; or any equivalent combination of education and experience which provides the required knowledge, skills, and abilities. I he physical demands described here are representative of trose that must be met by an employee to successfully perform the essential functions of this Job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Vol. S_ y Pg. TJ Abilities Work I o perform mis job successfully, an individual must be able to perform each essential duty satisfactorily. requirements listed below are representative of the knovrledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Governmental accounting rules and procedures, especially as they apply to counties; supervisory management practices and procedures; payroll practices and procedures, personnel policies and procedures; and standard office practices and procedures Use computer applications such as spreadsheets, word processors, and databases; read, analyze, and interpret financial statements and payroll related policies and procedures; communicate effectively in person or over the phone; write letters, reports, and other documents; perform basic arithmetic calculations and bookkeeping tasks; and maintain effective working relationships voth coworkers, county employees, and the public. Typical: The work environment charactenslics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable j individuals with disabilities to perform the essential functions. While performing the essential duties of this job, the employee is constantly required to work under time pressures to meet deadlines; the employee is frequently required perform multiple tasks simultaneously and to perform tedious and exacting work. The noise level in the work environment is usually moderate. APPROVED Duane Peters Date County Judge 1t of l rSN-�AJ"�.�= nr,/A`Tlry?;t Brazos County i Template Ratision 1308/1512012 This is a non -supervisory position. ..- Job Description Last Updated: September 2017 or' Class Number 1006 Title. --- --- ----i County Treasury Support/Special Protects Pay Group: 1 15 Depament rt County Treasurer —___----' Pt Reports Y_ Approved Date 110/03/2017 _ EEOC Category: _ ( office and Clerical Responsible for Hotel Occupancy Tax records, receipts & information and perform various cash receiving functions. Maintain spreadsheet on Hotel Taxes and report to Budget Omcer or Commissioner's Court as guest houses that are in the area to ensure payment. Other related accounting duties may be r up Hotels, Bed & Breakfast & Will maintain accurate accounting of used and refunded Bail Bond Surety Coupons. Gathers information to process payment authorization for refunds. Report and coordinates with the Chief Deputy with matters related to Slate reporting. Serves as the back-up for the Payroll Manager with all matters related to processing of payroll. This will require learning all aspects of the payroll process and monthly reports. Performs various accounts receivable functions, including accepting payments from county departments, individuals and issuing receipts. Will assist with setting up new vendors as needed. Will perform receptionist duties as needed such as answering the telephone, including providing information about the office as well as taking messages. Other Duties as assigned (1 Su ervision Received: From County Treasurer i Given; This is a non -supervisory position. ..- i Education Required: High school graduation or its equivalent. Preferred: �', Required: Plus at least two years of experience; or any equivalent combination of education and experience which provides the required knowledge, skills, and abilities. Preferred: Certificates, Licenses, Preferred: Vol, pg. TG/ Typical: j The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk and hear. The employee occasionally is required to stand and walk; and lift and/or move objects weighing up to 25 pounds, such as large books. Specific vision abilities required by this job include close vision, and ability to adjust focus. F -I Abilities Use computer applications such as spreadsheets, word processors, and databases; read, analyze, and interpret financial statements and payroll related policies and procedures; communicate effectively in person or over the phone; write letters, reports, and other documents; perform basic arithmetic calculations and bookkeeping tasks; and maintain effective working relationships with coworkers, county employees, and the public. me work environment charactensucs descrioed here are representative of mesa an employee encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the essential duties of this job, the employee is constantly required to work under time pressures to meet deadlines; the employee is frequently required perform multiple tasks simultaneously and to perform tedious and exacting work. The noise level in the work environment is usually moderate. APPRpvwD COan Y Tadge `tel U/3�J Date YCIA. Pg, Oy i Brazos County Template ReNsion 1.2 0811512012 t Job Description y 1. r` Cyt. Last Updated: September 2012 OF Class Number 1010 Title Clerk II Pay Group FLSA Status: 14 Department: County Treasurer 1 Non Exempt I Reports To. County Treasurer Approved Date 10/03/2017 EEOC Category:, Office and Clerical Approved General Summary: Receives money coming into the county, records transactions and makes receipts; prepares reports; processes vendor information; ensures vendors are paid in a timely manner; and maintains inventory of departmental office supplies. Receives and processes payment autnonzations and purchase orders, Including date stamping all documents, Issuing vendor numbers, scanning originals and copies of the documents, and entering data into the computer; Checks the data entries of other Accounts payable Clerks to verify that vendor information is accurate in the computer system; Posts payments on computer system, and prints, stuffs, and mails vendor checks; Prepares and runs various reports related to accounts payable transactions; Matches remittance information to vendor checks; Performs various accounts receivable functions, including accepting payments from county departments and the public, issuing receipts, and preparing and making daily deposits; Makes copies of checks received, and maintains records; Maintains and updates database of vendor records; Researches vendor & department questions about payment history; Vedfies and processes 19995 and other tax information; Record Management. Processes mail. Handles selling up Community service Workers. Makes sure CD's for collateral from Bail Bondsmen are made out correctly and processes paperwork for Auditors to update collateral in system. Maintains inventory of office supplies, including generating requisitions and purchase orders, verifying receipt of ordered goods, and finalizing purchase order for vendor payment ;Maintains Unclaimed Funds, and Answers the telephone as needed, provides information, and takes messages. as Received: Preferred: At least two year of experience; or any E required knowledge, skills, and abilities. I ne pnysical demands oescflbeu Pere are representative or those mat must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Vol. ;> pg. Knowledge, Skills, & Typical: l -I d pertorn this job successfully, an individual must be able to perform each essential duty sabsractonly requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Basic bookkeeping practices: computers; and standard office practices and procedures. Use computer applications such as spreadsheets, word processors, and databases; operate standard office equipment, including copy and fax machines and 10 -key calculators; read, analyze, and interpret payroll related policies and personnel policies and procedures; communicate effectively, both orally and in writing; and perform basic arithmetic calculations. l no worK environment cnaractensucs descnoeo nere are represemaave or muse an employee encoumer; while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the essential duties of this job, the employee is constantly required to work under time pressures to meet deadlines; the employee must frequently change tasks, perform multiple tasks simultaneously, and work closely with others as part of a team. The noise level in the work environment is usually moderate. '-\ OVED "lane Peters County Jud$, Date Class Number: Pay Group: FLSA Status: ._ ---------- Approved Date: Brazos County Job Description Last Updated: 09/26/2017 1226 Title: Systems Analyst 24 Department: Information Technology Exempt Reports To: Senior Systems Analyst 10/03/2017 EEOC Category: Professionals Template aehsion 1.2 01111 512 01 2 systems current win changing technologies. Must possess numerous advanced technical skills, including knowledge of multiple programming languages and computing platforms. As new technologies emerge and impact our systems, the Systems Analyst is expected to learn these technologies very quickly and resolve any problems involved in integrating new technologies with our systems. This position is a key technical resource for other staff, providing advice, training and technical support for various projects and will assist in evaluating current systems and making decisions on future direction. Other duties may be assigned. Performs systems analysis and uses design techniques to solve business problems, develops program speciticabor and design documents for various projects. Implements solutions to provide requested information to appropriate personnel as needed/required, including analyzing problems, assessing resources needed, determining schedules, implementing solutions including programming; Installs, configures, and tests new applications; Troubleshoots problems with existing applications and takes corrective action, including reprogramming applications; Supports various county departments, including assisting with data, program, and user problems; Maintains current documentation of County owned software; Performs database maintenance as necessary; Provides training and support to county personnel on new and existing applications; Performs back-ups and restores Tiles as needed; Prepares user and programming documentation; Attends meetings and seminars as necessary; Prepares memos and status reports of ongoing projects; Maintains up-to-date knowledge of computer hardware and software, and May be on-call and some overtime and/or weekend/holiday work may be required. Duties as degree in Computer Science, or a Preferred: MS in Computer Science, Computer Engineering MIS, or related field .-. ... _..._._.__ .._... .-_ ...... _...—_—.-...------- .–---- __--_ ........._. – — _- .__—.—_ .............J Experience Required: !. Two years (2) of systems analysis and integration experience, or any equivalent combination of education and 'I experience which provides the required knowledge, skills, and abilities. ! rive (b) years or systems analysis and Integration experience. Lxpenence programming win any or me following languages: Java, C#, PHP. Experience with HTML and XML a plus. Experience with MS SOL Server Database Administration, reporting, and query tools; in-depth technical knowledge of Unix/Linux operating system, bash scripting, and Power -Shell scripting; working knowledge of standard development tools such as Eclipse, Subversion, Nexus, and Jenkins Cl; familiarity with Apache HTTP Server and/or IIS; familiarity with basic networking concepts; working knowledge of SSL protocol and certificates; experience maintaining and debugging live software systems and ability to determine whether a problem is caused by hardware, operating system, application, and/or network failure; experience writing technical documentation; E Vol. :--LL Pg- Certificates, Licenses, Required: Work Environment Typical: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable j individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to type; reach with hands and arms; and talk and hear. The employee frequently is required to stand and walk. The employee must occasionally lift and/or move objects weighing up to 40 pounds, such as computers, printers, stacks of records, or other similar objects. Specific vision abilities required by this job include close vision, and ability to adjust focus. Typical: To perform this Job successfully, an individual must be able to perform each essential duty satistactonly requirements listed below are representative of the knowledge, skill, and/or ability required. ReasonablE accommodations may be made to enable individuals with disabilities to perform the essential functions. Typical The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment Is usually moderate, but may be noisy or distracting. The employee is required to perform multiple tasks simultaneously and to perform tedious and exacting work. The employee may be required to work closely with others as part of a team or perform required job functions remotely, to work under time pressures to meet deadlines, and to I work in emergency situations. j 7) Date Duane petats County Judge Vol. P�. 1 Brazos County Job Description Last Updated: September 6, 2012 Class Number: 1 1234 j Title: ; Structured Cabling Technician Pay Group: 17 i Department: I Information Technology FLSA Status Non Exempt Reports To I Services Manager Approved Date: 10/03/2017 EEOC Category: Technicians General Summary: ___ ____. __....__ _.—_ __. At the direction of the Services Manager, mslalls, tests and troubleshoots commumcafion network cabling, s equipment as required. Assists Network Administrators in network maintenance and equipment deployment. Template Revision 1,2 08/1512012 cameras. Correctly install, terminate, test, and troubleshoot Category 3, 6, and 6a copper cables; single -mode fiber optic cable; and multi -mode fiber optic cable while coordinating with various departments to complete tasks in a timely and efficient manner. (50%) Install, test, and configure IP -based surveillance cameras, overhead projectors and other equipment as required. (30%) Attend training seminars, read on-line news releases and professional periodicals, and meet with vendors to keep up with technological advancements in the industry, current standards. (7%) Work with outside contractors to install and terminate aerial and underground cable installations. (5%) Assist Network Administrators with network maintenance and with configuration/deployment of equipment. (5%) May be on-call and some overtime and/or weekend/holiday work may be required. (2%) Duties as Experience -- -- -- — --- -- Required: pus previous public and office experience, 2 years of collection experience, Microsoft Word, Cash Handling and balancing all money being collected. Preferred: I I Certificates, Licenses, i Registrafions j Required: None. � Preferred: I va. =pg. l The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this Job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as books and stacks of records. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus. Abilities Typical- I Excellent knowledge of business English, office practices and procedures, departmental rules and regulations and basic computer information; ability to understand and carry out oral and written instructions; ability to maintain established records and files; ability to manage multiple priorities; ability to work with the public well and deal effectively with their questions or problems and maintain composure with difficult people; ability to ! establish and maintain effective working relationships with co -works and employees and officials in other ! departments; ability to work as a team player; ability to communicate eRectively orally and in writing; accurate typing skills. j Work Environment Continuous Indoor acavity In air Controlled once, contact win persons accused anal or con' contact with emotional, temperamental parties to court costs, fines, attorney and restitution. APPRO Duane Peters County Judge Date Brazos County Job Description Last Updated: September 2017 Template Revision 1.2 08/15(2012 Class Number: 1305 Title: - -St.- r Bookkeeper- _ - Pay Group 16 Department j County Clerk FLSA Status LNon Exempt Reports To. Chief Deputy — - --• Approved Date. - 10/03/2017 EEOC Category: Office and Clerical Nenonnsa documents. er i Prepares daily deposit of all checks and currency received by department; Balances bank statements; i Maintains multiple county accounts, including examining expenditures, issuing checks, and updating and reconciling accounts; Prepares weekly and monthly reports of business transactions, and mails copies to appropriate entities; j l Assists the public in person, by telephone, and by mail conceming department information, researching records, filling out forms, and resolving relevant problems; i Assists public in conducting research; Assists public in locating records, explains various terms and documents, and refers the public to legal counsel when appropriate; i Receives payments, issues receipts for funds received for licenses, permits, certifications, bonds, fines, and restitution; Maintains various case files and confidential indexes to mental health causes and judgments and civil condemnation records and judgments; and Performs general clerical duties as required, including filing, scanning, indexing, and recording information, making copies (including certified copies),' and sorting and distributing mail. Other Duties as assigned. (10/6)__ Supervision Received; -From--Chief—Deputy, Given: I This is anon -supervisory position. Education - - Required :High school graduation or its equivalent or any equivalent combination of education and experience which I provides the required knowledge skills and abilities .—_._ Preferred: i Experience Required: I At least three years of experience I -- Preferred:----- -----------.. ----- ' Required: vol. Typical: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and amts; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as books and stacks of records. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus. Bookkeeping procedures and standard office practices and procedures. Operate computers and standard office equipment; read manuals, journals, and office memos, write letters, memos, and telephone messages; perform basic mathematical calculations; perform basic bookkeeping; balance statements and accounts; reason and interpret laws, policies, and procedures; communicate effectively, both orally and in writing; and maintain effective working relationships with co-workers and the general public. The work environment characlenStics deSCribed here are representative at loose an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The employee is constantly required to work closely with others as a part of a team; to perform multiple tasks simultaneously; to switch from one task to another, and to work under time pressures to meet deadlines. The employee is occasionally required to perform tedious, exacting work. APPROVED Duane Peters Date County Judge Brazos County Job Description Last Updated: September 2017 Class Number: 1308 i Title: Pay Group: j 18 Department: - - - - - -- FLSA Status: -......--- -- - Exempt - - —.—..- i Reports To: --.- -.--t Approved Date: i 10/03/2017 EEOC Categ General Summary: Supervises the Deputy Clerks, including assigning and reviewing work, c Assists customers, received payments and issues licenses and permits. Performs duties of the County Clerk in that person's absence. Office Supervisor Countv Clerk County Clerk Officials and Administrators Template R.N.w 1 2 08115/2012 Maintains current knowledge of required material. Keeps inventory of all supplies in the office. Maintains timesheet for the department. Prepare daily deposit of all checks and currency received by the County Clerk's Office in the absence of the senior bookkeeper. Responsible for the opening and closing of the daily cash register. Balances the daily cash register twice daily and making trips to the bank for County business in the absence of the senior bookkeeper. Prepares monthly reports of all transactions in the department, makes copies and distributes to appropriate offices. Prepares daily and monthly reports of business transactions, including, printing and mailing of monthly statement of accounts in the absence of the senior bookkeeper. - Assists the public in person, by telephone and by mail concerning department information, researching records, filling out form, resolving relevant problems, issuing vital records and recording documents. Assists public in conducting research. Assists public in locating records, explaining various terms and documents and refers the public to legal counsel when appropriate. Receives payments, issues receipts for funds received for licenses, vital records, permits, certifications, bondsand filings. Performs general clerical duties as required, including filing, scanning, indexing, recording information, making copies (including certified copies), and sorting and distributing mail. Assist with scheduling of Room 108 and Courtroom in the absence of the County Clerk. Assists other office staff as needed. Assists in the operation of the election process for the county, mailing ballots, directing customers, working at election dayipolling places and early voting sites when needed, help prepare supplies going to the polls, counting ballots; manual recounts and cleanup after each election. Attends school for information regarding vital statistics, probate law, and other changes of law seminars regarding the County Clerk's Office. Received: High school graduation or its equivalent: or any equi provides the required knowledge, skills and abilities. E S 1 P,. Required: I At least eve years Demands Typical: I The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to ringer or feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as books and stacks of records. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus. Standard office practices and procedures, rules and regulations relating to responsibilities, basic bookkeeping procedures and supervisory management. Organize and prioritize tasks to be assigned and completed; supervise, train, evaluates, and motivate employees; read and interpret policy, manuals, and written instmctions; perform basic mathematical calculations; prepare concise and accurate reports; communicate effectively, orally and in writing; and work effectively and cooperatively with co-workers and the general public. Operate computers and standard office equipment; read manuals, journals and office memos, write letters, memo, and telephone messages; perform basic bookkeeping; balance statements and accounts. Reason and interpret laws, policies and procedures. I he work environment characteristics described here are representative of loose an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The employee is constantly required to work closely with others as a part of a team; to perform multiple talks simultaneously; to switch occasionally from tasks to another and to work under time pressures to meet deadlines. The employee is occasionally required to perform tedious exacting work. mane Peters ' � ; County Judge Date Pg - ME OF j 1311 Title: pl Pay Group f qXY' i Brazos County FLSA Status Job Description Chief Deputy County Clerk Last Updated: September 2017 tl f Office and Clerical Class Number: j 1311 Title: ; Deputy County Clerk I Pay Group 13 Department County Clerk FLSA Status Non Exempt li Reports To: Chief Deputy County Clerk Approved Date: 10/03/2017 EEOC Category: Office and Clerical customer fines, restitution, and other documents. Essential Dt Receives, sorts, Template Revision 1.2 08115/2012 Checks incoming documents for record -ability to statutory requirements, processes documents for recording and makes regular or certified copies as necessary; Issues receipts for funds received for licenses, permits, certifications, bonds, fines, and restitution; Performs general clerical duties as required, including filing, scanning, indexing, and recording information, making copies (Including certified copies), and sorting and distributing mail, enters information into computer and paper files; Assists the public in person, by telephone, and by mail conceming department information, researching records, filling out fours, and resolving relevant problems; and Assists with the administration of county elections. Other Duties as assloned. (1%) Typical: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable -'. individuals with disabilities to perform the essential functions. While performing the duties of this job, the '.. employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as books and stacks of records. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus. Knowledge, Skills, Abddres 7--u--^ — _ Typical: I Standard office practices and procedures and handling cash and making change. Operate computers, including word processing software; write letters, memos, and telephone messages manage time effectively; understand and follow instructions; operate standard office equipment, such as copy machine and facsimile machine; communicate effectively, both orally and in writing; and maintain effective working relationships with co-workers and the general public. 1 ne work environment cnaracten5llc5 described here are representative of these an employee encounters while performing the essential functions of this job. Reasonable accommodations maybe made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The employee is constantly required to perform multiple tasks simultaneously; to switch from one task to another, and work under time pressures to meet deadlines. The employee is frequently required to work closely with others as a part of a team, and to perform tedious, exacting work. PROVED Duana peter Date County Judge Vol. _5 % , pg. ^ Template Fredsicn 1.208/1512012 Class Number, ----------- ------ 1 Title: Brazos County T A Job Description Department __ ep Reports To: Last Updated: September 2017 - rApproved Date: 10103/2017 Template Fredsicn 1.208/1512012 Class Number, ----------- ------ 1 Title: Deputy County Clerk 11 - -41313 Pay Group: —FLS -A, S-tatum: 1 14 - --- ------- Non Exempt Department __ ep Reports To: County Clerk --J Chief Deputy County Clerk i - rApproved Date: 10103/2017 EEOC Category: ........ Office and Clerical ... - - ------------- ----- - - General Summary:_ Performs a variety of clerical, cashier, and CL lines, restitution, and other legal documents. requirements, processes documents for recording, and makes regular or certified copies as necessary; Issues licenses and receipts for funds received for licenses, permits, certifications, bonds, fines, and restitution: Performs general clerical dudes as required, including filing, scanning, indexing, and recording information, making copies (including certified copies), and sorting and distributing mail: Enters information into computer and paper files: Types reports, bills, vouchers, receipts, schedules, minutes, requisitions, notices statistical data, and other documents; Maintains and performs microfilm operation for department records; Assists the public in person, by telephone, and by mail concerning department information, researching records, filling out forms, and resolving relevant problems; and Assists with the administration of county elections; Responsible for the filing of civil, civil condemnation and class c misdemeanor cases appealed from the Justice of the Peace, City of Bryan and City of College Station courts; Prepare civil citations and subpoenas; Enter all case events into TSG system; Scan class c misdemeanor documents into TSG system: Dispose of class c misdemeanor cases after court appearance by defendant; Dispose of civil, civil condemnation and mental files; Track payment of fine & court cost and preparing capias prolines when needed; Create monthly Office of Court Administration reports for the State of Texas: Prepare and send cases to the Court of Appeals. Received: i From Chief Deputy Kequired: I mign scnooi graduation or ns equivalent, or any equivaienc 001"IDinavoin OT education and expenence which provides the required knowledge, skills, and abilities. Experience Required: I At least two years of experience. Preferred: Jr Z" pg. Certificates, Licenses, { Registrations- -- -- Required: None. I �— Preferred: -- - -- - -- — - - Ph sfcal Demands Y -_ — - -- --- Typical: -- -- - -- - - The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must I frequently lift and/or move objects welghing up to 20 pounds, such as books and stacks of records. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus. —' Knotroledc Skills, & Abilities Typical' Standard office practices and procedures and handling cash and making change. Operate computers, including word processing software; write letters, memos, and telephone messages; manage time effectively; understand and follow instructions; operate standard office equipment, such as copy machine, microfilm j equipment, and facsimile machine; communicate effectively, both orally and in writing; and maintain effective working relationships with co-workers and the general public. Environment Typical: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of lhisjob. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The employee is constantly required to perform multiple tasks simultaneously; to switch from one task to another, and work under time pressures to meet deadlines. The employee is frequently required to work closely with others as a part of a team. and to perform tedious, exacting work. ZD 0/31�-Date County Judge p9.7�-Y` Brazos County Job Description Last Updated: September 2017 Template Revision 1.208/152012 Class Number r 1314 Title: Deputy County Clerk III FPay Group 15 ( Department County Clerk { t FLSA Status — Non Exempt '-- — I Reports To. Chief Deputy County Clerk Approved Date - 110103/2017 _ 1 EEOC Category: Office and Clerical J Performs a variety of clerical, cashier and customer service activities related to the processing of county licenses, permits, cenmcaeons, oonas ano other legal documents. Essential Duties: Accepts and processes new civil causes, new probate causes, small estate and guardianship causes, including entering complete case on computer Enters all case events into the TSG system. Accepts motions, letters, affidavits, and other legal documents, and files and distributes copies to appropriate parties. Coordinates court dates between the attorneys of records and the courts. Prepares and sends notice of hearing to attorneys (if applicable). Prepares and posts citations for new probate cases, applications of sale and guardianship cases. Prepares forms required by customers from files. Required to attend probate, guardianship, civil and other miscellaneous hearings. Dispose of probate and civil cases at time set by court. Create monthly Office of Court Administration reports for the State of Texas. Prepare and send case to Court of Appeals. Receives sorts and files all official documents in the Official Records or other records in the Brazos County register. Checks all incoming legal documents for stmtory requirements before accepting documents,for filling. Processes legal documents for filing into the Brazos County recording system. Scans documents into scanning systems. Prints Official Records book, produces mailing labels and mails legal documents to owners as needed. Issues receipts for funds received for licenses, permits, certifications, bonds and filings. Performs general clerical duties as required, including filing, scanning, indexing, and recording information, researching records, filling out forms, making copies(including certified copies), sorting and distributing mail and resoling relevant problems. Assists the public in person, and by telephone concerning department information, researching records, filling out forns and resolving relevant problems. - , „ _ Conducts mail searches of public records such as marriage licenses, vital records, real property record, and court records. Assist customers in the preparation of Acknowledgement of Paternity. Assists other staff as needed. Assists in the operation of the election process for the county, mailing ballots, directing customers, working at election day polling places and early voting sites when needed, help prepare supplies going to the polls, counting ballots, manual recounts and clean up after each election. Other Duties as Preferred: High school graduation or its equivalent; or any equr provides the required knowledge, skills and abilities. Vol. 041j / Pg. and experience whlch - � Experience - --- —--- Required: At least three years of experience i j Preferred: I Certificates Licenses, Registrations ' Required: I I None. ' — — — — -- Preferred: Knowledge, Skills, & The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger or feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as books and stacks of records. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus. Standard office practices and procedures and handling cash and making change. Knowledge of probate and guardianship statuses. Operate computers and standard office equipment; read manuals, journals and office memos, write letters, memo and telephone messages; perform basic mathematical calculations; perform basic bookkeeping; balance statements and accounts reason and maintaining effective working relationships with co- workers and the general public. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabllilies to perform the essential functions. The noise level in the work environment is usually moderate. The employee is constantly required to work closely with others as a part of a team; to perform multiple talks simultaneously; to switch occasionally from tasks to another and to work under time pressures to meet deadlines. The employee is occasionally required to perform tedious exacting work. APPROVED Duane Peters Date County Judge Vol. 2j- % Pg. .?tH wF 1325 J Title: Brazos County Pay Group: Job Description Department Last Updated: September 2017 0' o Non Exempt Template Revision 1.2 0 811 512012 Class Number: 1325 J Title: Clerk 1040hrs Pay Group: 13 Department County Clerk FLSA Status: Non Exempt Reports To: Office Supervisor [Approved aD te: 10/03/2017 EEOC Category: Office and Clerical General Summary_ i Performs a variety of clerical, cashier, and customer service activities relate other legal documents. Essential Duties: Manages vital statistics records, including Birth Certificates, Death Certificates, Marriage Licenses, Informal Licenses and other documents pertainin to vital statistics. Acts as local registrar of vital records for birth/deaths occurring outside of the city limits. Scans vital records into scanning systems, prints birth/death license books. Receives, sorts, and files all official documents in the Official Records or other records in the Brazos County register. Checks all incoming legal documents for statutory requirements before accepting documents for filing. Processes legal documents for filing into the Brazos County recording system. Issues receipts for funds received for licenses, permits, certifications, bonds and filings. Performs general clerical duties as required, including filing, scanning, indexing, and recording information, researching records, filling out fortes, making copies (including certified copies), sorting and distributing mail, and resolving relevant problems. Conducts mail searches of public records such as marriage licenses, vital records, real property record and court records. Oversees the Texas Department of State Health Services remote birth website, issuing out of county births. Assist customers in the preparation of Acknowledgement of Paternity; Assists other office staff as needed. Assists in the operation of the election process for the county, mailing ballots. directing customers, working at election day polling places and early voting sites when needed, help prepare supplies going to the polls, counting ballots, manual recounts and clean up after each election. Assists the switchboard operator with the day to day operations of the county switchboard. Received: I From Required:I sign scnooi graduauon or Its equivalent, or any equivalent comolnaaon or eoucarlon and experience wnicn provides the required knowledge skills and abilities. Preferred: Experience --- - — ---- -- - j Required: At least three years of experience I I I Preferred: 7 � G/ Vol. Pg. �� c. Certificates, Licenses, '_Registrations Required: None —- - — - -- -. ......... ---- — -- --- ----------- - 1- Preferred' I Typical: I ne pnyslcal demands oescnoea nere are representative or mose mat must oe met Dy an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger or feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as books and stacks of records. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus. Knowledge, Skills, 8 jAbilities ---------- i - Typic --al: S - twdard office practices and procedures and handling cash and making change. Operate computers and standard office equipment; read manuals, journals, and office memos, write letters, memo and telephone messages; perform basic mathematical calculations; perform basic bookkeeping; balance statements and I accounts reason and interpret laws, policies and procedures; communicate effectively, both orally and in j writing; and maintain effective working relationships with co-workers and the general public. Typical: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The employee is constantly required to work closely with others as a part of a team; to perform multiple talks simultaneously; to switch occasionally from tasks to another and to work under time pressures to j meet deadlines. The employee is occasionally required to perform tedious exacting work. APPROVED '�QQ M Duane Peters Date County Judge Vol. pg. ��� Brazos County Job Description Last Updated: September 2017 Template Revsw 12 08/1512012 Class Number 11334 Title: Records Retention Clerk Pay Group: Department: CouRecords Mgmt FLSA Status Non Exempt Reports To Chief Deputy CountyClerk 1 App o e-- Date 10/03/2017 EEOC Category Off ce and Clercal L --r -D — J- Penorms a documents. W -11i a Updates the records retention schedule throught the Texas State Library and Archives Commission. Maintaining list of records belonging to the County Clerk's Office. Maintains list of records destroyed according to the County Clerk's records retention schedule. Acting liaisons between County Clerk's office and the Texas State Library and Archives Commission. Maintains files for Probate, Civil, Civil Condemnation, Mentally III, Criminal and others. as Typical: i ne pnyslcal demands aescrloeo nere are representative or Inose mat must oe met oy an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and anus; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as books and stacks of records. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus. H Typical: I Standard office practices and procedures and handling cash and making change. rmowleoge of records management requirements and records retention schedule. Operate computers and standard office equipment; read manuals, journals, and office memos, write letters, memo, and telephone messages; perform basic mathematical calculations; perform basic bookkeeping; balance statements and accounts reason and interpret laws, policies and procedures; communicate effectively, both orally and in writing; and maintain effective j working relationships with co-workers and the general public. The work environment characteristics describe here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individual with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The employee is constantly required to work closely with others as a part of a team; to perform multiple tasks simultaneously; to switch from one task to another, and to work under time pressures to meet deadlines. The employee is occasionally required to perform tedious, exacting work. APPROVED �l3lr�- Duane Peters Date County Judge E 7 Pg.' 1 e_ap 3013 1 Title ( Records Management Clerk II =!`- a Brazos County FLSA Status Job Description [Approved Date: Last Updated: September 2017 or' General Summary: - .. - Template ReNslon 12 0011 W012 Class Number: 3013 1 Title ( Records Management Clerk II Pay Group 14 Department County Clerk, Records Mgmt. FLSA Status f Non Exempt Reports To Chief Deputy County Clerk [Approved Date: 1 0/0 31201 7 EEOC Category. Office and Clerical General Summary: - .. - — ---- - - . �Performs a variety of clerical, cashier, and customer service activities related to the processing of county licenses permits, certifcations, bonds and '., other legal documents. EssentialDuties: _ - ----- - -... -- iii- ---- ---- --- -- Responsible far the opening and closing ofthe daily cashier station and search stahons; Responsible for the repairs, upgrades, or replacement of cashier stations; li Responsible for daily and monthly back-up of cashier/indexing stations and delivery of the back up tapes to ACS/GRS; Liaisons between the County Clerk's Office and ACSIGRS; I Receives, sorts, and files all official documents in the Official Records or other records In the Brazos County register; I Checks ail incoming legal documents for statutory requirements before accepting documents for filing; Processes legal documents for filing into the Brazos County recording system; i Responsible for the fling and redaction of Military Discharges from Brazos County records; ! i Scans documents into scanning systems, produces mailing labels and mails legal documents to owners as needed; j Prints and checks all Official Records books, Probate books, Commissioners Court record books before documents are returned to owner; Issues receipts for funds received for licenses, permits, certifications, bands and flings; Performs general clerical duties as required, including filing scanning, indexing, and recording information, researching records, filling out forms, making copies (including certified copies), sorting and distributing mail, and resolving relevant problems; I Responsible for the burning of CDs on a weekly basis for title companies; i Archives Official Records, Probate records, Guardianship records, Small Estate records, Vital Statistic records, Commissioner's Court records and Bond/Oath records; Responsible for printing of daily and monthly reports, statements of accounts and yearly reports; , Assists the public in person, and by telephone concerning department information, researching records, filling out fortes and resolving relevant problems; ',. Conducts mail searches of public records such as marriage licenses, vital records, real property record, and court records; Ali Assist customers in the preparation of Acknowledgement of Paternity; '.. Assists other office staff as needed;. Assists in the operation of the election process for the county, mailing ballots, directing customers, working at election day polling places and early voting sites when needed, help prepare supplies going to the polls, counting ballots, manual recounts and clean up after each election; And Other duties as assigned by the County Clerk. i , Other Duties as assigned (1%) High school graduation or its equivalent; or any equivalent combination of education and experience which provides the required knowledge, skills and abilities. I Experience Required: At least three years of experience. Preferred: ------..----—_ ---. —... ------ ----_ -- Certificates, Licenses, Registrations j Required: None. --- Preferred: 7 —--------- ------- --------- — i I Work Environment Typical: The physical demands descnbed here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as books and stacks of records. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus. management requirements. Operate computers and standard office equipment; read manuals, journals, and I office memos, write letters, memo, and telephone messages; perform basic mathematical calculations; perform basic bookkeeping ; balance statements and accounts reason and interpret laws, policies, and procedures; communicate effectively, both orally and in writing; and maintain effective working relationships with co-workers and the general public. The work environment characteristics describe here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations maybe made to enable individual with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The employee is constantly required to work closely with others as a part of a team; to perform multiple tasks simultaneously; to switch from one task to another, and to work under time pressures to meet deadlines. The employee is occasionally required to perform tedious, exacting work. APP -ROVED Duane Peters -Q 0! 3,1 � County Judge Date Brazos County Job Description Last Updated: September 2017 Template ReNsion 1.209!1512012 Class Number: 1435 Title: Clerk 1, Evidence J Pay Group: FLSA Status 113 Non Exempt Department: Reports To — Sheriff's Office Chief Deputy Sheriff Approved Date: — - 10/03/2017 -- EEOC Category: Office and Clerical --- - - - ---- -- General Summary: ------ --- — -- -- main- - Perform receptionist duties, maintain conference room schedule, order supplies, and maintain fleet of vehicles to include: processing repair requests, maintaining the inventory, mileage and maintenance logs, generating requisitions, maintaining purchase orders, and processing invoices. -- _t___ — Essential Duties: - _... - mama- - --- - -- - - - -- -- - - --- _ _ mama mama -- ._..--- Other duties may beaesigned Answers Sheriffs Offce AAministration telephones insuring to take accurate, detailed messages and directing callers I to the appropriate personnel; Strong customer services skills on the phone and welcoming visitors; Prepares daily and monthly vehicle reports, including lire inventory, mileage and maintenance logs; Process vehicle repair requests; including filing, copying, and distribution; Generate requisitions, maintain purchase orders, invoices, and other documents related to departmental expenditures; Maintains spreadsheets for various vehicle reports; Reconcile purchase orders with vendor invoices and payments; Order office supplies, paper, toner cartridges; Maintain conference room schedule; provide beverage setup/cleanup as required. i I i I I i I Other Duties as assigned. (1 ISupervison Received From Chief Deputy Sheriff Gjven; This is a non -supervisory position. Education - -- ---_. ...__ -- - — -- mama- - -- Required: edu school graduation or its equivalent, plus at least one year of espenence b any equivalent combination of education and experience which provides the required knovAetlge, skills, and abilities. Preferred: ----- ---mama- LExperience -- Required: To perform this job successfully; an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perforq the essential functions. Preferred: - -mama mama mama- - � Vol. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee Is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as books, stacks of records, or other similar objects. Specific vision abilities required by this job include close vision, and ability to adjust focus. nting inciples and ces; standard purchasing T 1Cal:Standard office practices and procedures: basic Polices and procedures; basic bookkeeping pract cos and procedures, rl Operatecomputers, including word Yp processing and spreadsheet software; write memos and detailed telephone messages; keep accurate records; '. understand and follow instructions; operate standard office equipment, such as copy machine, facsimile, and calculator; communicate effectively, both orally and in writing; and maintain effective working relationships with co-workers and the general public. Work Environment Typical: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate, but may be noisy or distracting. The employee is constantly required to perform multiple tasks simultaneously and to work closely with others as part of a team. The employee is frequently required to work under time pressures to meet deadlines. DROVED Duane peters County Judge Date FV01 ZIT _ PQ_ ?,YC (E pp �}J >✓s� 1-�'6�'n Brazos County Template Revsion120a115'Ym2 Hv tit+ �Lill 12"'. Job Description Last Updated: September 2017 ov J Class Number 1442 Title: Records Clerk - - - Pay Group. - — 13 ---- - Department. -- . - Sheriff's Office - — FLSA Status Non Exempt - !Reports To: County Sheriff - Approved Date: - --- 1 0/0 312 0 1 7 .. EEOC Category: ---- Office/Clerical General Summary: Acts as Record Clerk and Custodian of Records to Insure accurate clerical and /or record keeping within fhe specifications of Brazos County and Texas State Library Archives Commission. Has frequent contact with other departmental employees and the general public. May have contact with other county departments with other local agencies or with stale or federal agencies. Work is performed under general to no supervision with latitude for the exercise of independent judgment. Duties include performing clerical work requiring application of various complex work methods and procedures, familiarity with laws and regulations controlling the employing department and with departmental functions, policies and procedures. ial Duties: any combine .. any Proficient in: personal computer operation with software systems for word processing, data base, and spreadsheet applications. Generally accepted office procedures and practices including pertinent record -retention and record-keeping systems; generally accepted fonmaVstyle/standards for correspondence, reports, forms, memoranda, etc. Adept at performing different tasks or projects concurrently communicate verbally and in writing, in a clear, concise, and informative manner maintaining high confidentiality of sensitive information operating a personal computer with multiple software systems and other standard office equipment organizes own work and performing work independently with little or no supervision. Develop and maintain up to date status of hard copy and computer files and provide readily accessible documents and data. Performs complex technical and administrative and analytical functions in the acquisition and evaluation of investigative information contained in criminal investigative reports. Analyzes, evaluates, and researches information utilized in criminal law enforcement reporting information systems. Performs discretionary functions to access changes made within Investigative reports; Prepares and types correspondence and reports, maintains logs, manual and automated files. Responds to general inquires and performs all other general office support work. Analyzes existing processes and procedures for efficiency and effectiveness with relationship to statutory requirements. Creates rational databases as needed to analyze, create queries and reports from data imported from various systems in The Software Group (TSG), and Uniform Crime Reporting (UCR). Designs and implements new or revised methodologies that effectively meet the needs of TSG and UCR. Performs related duties as assigned. Prepares monthly reports for Federal and State Agencies as well as for local entities. Responsible for keeping and maintaining files within accordance with local government records control schedules. Responsible for maintaining up to date information pertaining to the rules and regulations of records within the records management systems. Greet visitors and refer them to appropriate agency personnel, services, and/or resources of other organizations. Responds to routine inquiries and provides general information regarding rules, policies, and procedures to obtain open records request for incident/offense reports, and police records. Checks, analyzes and classifies or alphabetizes records, conducting limited research when necessary. Receives and issues receipts for payment for record checks, open records requests, certified letters, etc. and indexes records and information. Responsible for fling information in established files, remove files upon request and match with reports, correspondence, etc. Responsible for the filing and scanning of records into appropriate imaging programs TSG, Laserfiche;'and other applicable computer database systems. Other Duties as Certificates, Licenses, Registrations Required: May be required to be bondable. ------- Typical: I The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable SII individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; bend and i kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as books, stacks of records, or other similar objects. Specific vision abilities required by this job include close vision, and ability to adjust focus. Knowledge, Skills, & Abilities Work Environment math; office practices and procedures and departmental rules and regulation. Ability to understand and carry out oral and written instructions and to request clarification when needed. Ability to meet the public well and to deal effectively with their questions or problems and seeking assistance when needed. Ability to establish and maintain effective working relationships with co-workers and employees and officials in other departments. Act as receptionist or telephone switchboard operator or as a back up. Knowledge of applicable agency services, policies, procedures, and operational units. Proficient with telephone switchboard console and of record retention and records keeping systems. Ability to schedule/pdodtize tasks to provide effective and accurate processing of information under conditions involving considerable telephone and public interruptions and distractions, and to address the public professionally with tact, diplomacy and courtesy. Typical: I The work environment charactenstics described here are representative of triose an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate, but may be noisy or distracting. The employee is constantly required to perforin multiple tasks simultaneously and to work closely with others a part of a team. The employee is frequently required to work under time pressures to meet deadlines. APPRO Duane Peters Date County Judge va. y P9. processes Incoming civn papers; receives, prepares correspondence; prepares reports; and performs data entry. messages. Receives and processes incoming civil papers; Maintains all civil division files including criminal and civil case files; Receives and records monies in payment for all civil service fees; Prepares various correspondence, including letters, memos, and other papers; Prepares papers for service, including stuffing and addressing envelopes; Prepares monthly reports, (Attorney General Report, Monthly Deposit); Performs data entry functions, and prepares and mail invoices for documents or services; Performs fingerprinting for civilians; Prepares Deeds for Sheriffs signature every three months, and letters for processing funds from Sheriffs sale. Assists evidence technician with all duties; Back up front counter staff when needed P — Su envisi—on _ iv_ R¢ceed:-1 - -- -- -- - ------ From lieutenant Special Services j I l �i \-i S+fie r �,,� � 1 ii• Brazos County jGiven: Template F2eNsion 1.20811&2012 z,a%,yrr;o, Job Description '? 'i' 0 .;>\' Last Updated: September 2017 Class Number. l 1443 Title. Clerk III Pay Group J-15 I Department _I Sheriffs Office 1 FLSA Status Non Exempt Reports To: I Lieutenant Special Services Approved Date: j 10/03/2017 j EEOC Category:Ad nmi Support processes Incoming civn papers; receives, prepares correspondence; prepares reports; and performs data entry. messages. Receives and processes incoming civil papers; Maintains all civil division files including criminal and civil case files; Receives and records monies in payment for all civil service fees; Prepares various correspondence, including letters, memos, and other papers; Prepares papers for service, including stuffing and addressing envelopes; Prepares monthly reports, (Attorney General Report, Monthly Deposit); Performs data entry functions, and prepares and mail invoices for documents or services; Performs fingerprinting for civilians; Prepares Deeds for Sheriffs signature every three months, and letters for processing funds from Sheriffs sale. Assists evidence technician with all duties; Back up front counter staff when needed P — Su envisi—on _ iv_ R¢ceed:-1 - -- -- -- - ------ From lieutenant Special Services j I jGiven: I This is a non -supervisory position. I Experience Required: At least two years of experience or any equivalent combination of education and experience that provides the required knowledge, skills, and abilities. Preferred: va. S ' N9. �"? 9 Certificates, Licenses, Registrations Required: Nonei --- Preferred: i -------------- ---------------- Physical Demands Typical: 1 The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. i While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk and hear. The employee must frequently stand and walk. The employee must frequently lift and /or move objects weighing up to 20 pounds, such and files, stacks of records, or other similar objects. Specific vision abilities required by this job include close vision, and ability to adjust focus. Work Environment process, principles of customer service. Operate computers, including, word processing softy are; read and understand manuals, perform basic mathematical functions; operate office equipment, such as copy machine and facsimile machine; communicate effectively, both orally and in writing; and maintain effective working relationships with cm -workers and the public. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations maybe made to enable Individuals with disabilities to perform the essential functions. While performing the essential duties of this job, the employee is constantly required to work closely with others as part of a team, work under time pressures to meet deadlines, and perform multiple tasks simultaneously. The noise level in the work environment is usually moderate. AppROVED � I/ Duane Peters Date County Judge vol. s'1 pg. ? c4 „0; u, 1 1445 1 Title: Clerk ll -Warrant Clerk ,-i n, Brazos County Template Revision I 2 =1512012 FLSA Status: Job Description Approved Date: - ------ ---- Last Updated: September 2017 it Perform duties related to warrant retention and service. Make certain all felony and misdemeanor warrants have been executed properly. Correspond Class Number: 1 1445 1 Title: Clerk ll -Warrant Clerk Pay Group: 14 i Department: Sheriffs Office FLSA Status: Non Exempt Reports To: Lieutenant Special Services Approved Date: - ------ ---- 10103/2017 it EEOC 6atego;p, Clerical General Perform duties related to warrant retention and service. Make certain all felony and misdemeanor warrants have been executed properly. Correspond with and maintain liaison wth all courts and other jurisdictions in regards to warrant service matters Assist the receptionist and Dispatch as needed. Complete all other duties and responsibilities as assigned. Essential Duties: Pick up warrants and civil paper from the Courthouse _daily; _ Retrieve recalls/executed warrants that have been served out of county from dispatch; Answer and fix any problems that dispatch has regarding warrants; i Assist county offices, other agencies and the public with general questions; i Enter warrants into the computer issued by various courts; assign and photocopy warrant jackets for Warrants Sergeant; Check warrants that have been sewed to make sure that they have been executed properly and if not, contact the agency to notify them of findings IIS so they may be corrected: Sort an warrants such as felony/misdemeanor and out of county warrants. Mail or inter office the warrants to the perspective locations; Process incoming mail for bonds/warrants to” out of county to be updated in Able Term software as sewed and assign to Warrant Sergeant for 1 warrant service. Also send bonding information to the bonding clerk; Fax/send letters to various agencies to have detainers placed against inmates that are wanted by this agency; Answer any inmate's correspondence; File all correspondence as needed, such as warrant recalls, forms and documents for the various courts; Contact court for list of wanted individuals for the Crime Stoppers Wanted ads; IIS 1 Back up dispatch answering phones when needed; 1; Assist the public, process documents from various offices, perform record checks regarding warrant, service and provide notary services when needed. Other Duties as assigned. (1 %) Supervision Form Lieutenant Special. Services Given: This is anon -supervisory position. Required: I High school diploma or its equivalent; or any equivalent combination of education and experience that provides 1 I the required knowledge, skills, and abilities. - ------- - -- I Preferred: — - - - - - -------------- -_ 1 --Experience At least two years of experience.qui Preferred: I Voll. C7 Pg. Certificates, Licenses, Registrations Required: None. I _ _ Preferred: - Knowledge, Skills, & Abilities Work Environment I he physical demands described nere are representative of inose mat must ne met oy an employee to successfully perform the essential functions of the job. Reasonable accommodations maybe made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and amts; and talk and hear. The employee must frequently stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such and files, stacks of records, or other objects. specific vision abilities required by this job include close vision, and ability to adjust focus. nnumeuyem Wmpuwis, yeneial wvnrteepnIy piacucM procedures; civil process, principles of customer service. Si to operate computers, including word processing software; read and understand manuals, perform basic mathematical functions; operate office equipment, such as copy machine and facsimile machine: communicate effectively, both orally and in writing; and maintain effective working relationships with co-workers and the public. I he work environment Characteristics described here are representative of loose an empl0yee encounter, while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the essential duties of this job, the employee is constantly required to work closely with others as part of a team, work under time pressures to meet deadlines, and perforin multiple tasks simultaneously. The noise level In the work environment is usually moderate. r-lWPROILED 3 I �- Duane Peters Date County Judge Class Number: 1446 M�1t J/ Evidence Clerk Pay Group Brazos County Template ReVmon 1.20811612012 Department: Job Description FLSA Status Last Updated: September 2017 Reports To Lt CID Division Class Number: 1446 Title: Evidence Clerk Pay Group 14 Department: Sheriff's Administration FLSA Status Non -Exempt Reports To Lt CID Division aria - Approved Date: - 1 10/03/2017 - EEOC Category: Administrative Support 1 nis person unit be responsible for obtaining, stoning, editing and dtssemmaang ail or computer-oaseo evidence in criminal cases. Kegwres a good working knowledge of computer operation and the ability to learn various computer systems and work with various types of computer programs. ......_ .... ............. __...... Essential Duties: _ _toobt vi aria from us This person will primarily operate a computer to obtain evidence from the various law enforcement agencies They must familiarize themselves with the various programs of those agencies as well as the County, in order to retrieve information or evidence, store it properly, edit it when necessary, and disseminate it to the prosecutors or defense attorneys as necessary. Timeliness and organization are essential. The person must be familiar enough with the various systems so that they are able to meet the time constraints and associated pressures of getting evidence when needed by attorneys for trials. as Required: IExtensive knowledge of computer Required: Knowledge, Abilities person must nave an • Extensive knowledge of computers systems • Ability to use multiple types of computer software. • Ability to read and write at a level appropriate to the duties of the position. • Perform a variety of general and specific office functions of a responsible and complex nature centering on activities of the Prosecutor's Offices. • Ability to quickly gain knowledge of all aspects of the Prosecutor's Offices. • Good knowledge of correct English grammar, spelling and punctuation. • Fundamental understanding of office methods, procedures and practices. • Ability to read, learn, understand, Interpret and apply a variety of complex policies and procedures with minimal guidance. The ability to share ideas and convey them in an efficient manner is mandatory. • Ability to work with minimal guidance to identify appropriate applications of a wide variety of written policies and procedures. • Computer literacy is highly important. Knowledge of a wide variety of software is of significant importance. • Ability to organize and sometimes train other staff. • Ability to perform basic clerical work involving judgment, accuracy and speed with minimal supervision. • Ability to maintain records and files. Including the ability to maintain and protect the confidential nature of those files. • Ability to operate the telephone system and communicate vdth the public. • Ability to handle various special projects on an ongoing basis while addressing daily needs for the office. Duane County Judge Date vol, r�S-g` p9, --22 Brazos County Job Description Last Updated: September 2017 Template Redden 1.2 08/1&2012 Class Number 1452 I Title: Courthouse Security Officer Pa Group: Y P __--. FLSA Status 22 _._. I Non Exempt Department Sheriffs .. Reports To Courthouse Security Supervisor I LApproved Datex10/03/2017 EEOC Category_j Protective Service Workers General as Include, but are not limited to, the follovnng, and other duties that may be assigned. Operates the x-ray machine and monitors the walk through met detector and operates the handheld metal detector as the need arises. Makes arrests of persons found to be in violation of State and Federal statutes. Responds to calls for assistance from courthouse personnel and maintains order in the Brazos County Courthouse. Prepares paperwork required for record keeping and offense reports required for prosecution of offenders. Submits all reports to supervisor for approval. Assists other divisions of the Sheriffs Department and other law enforcement agencies as needed. Maintains all screening equipment in good working order. Patrols inside the courthouse on foot, paying special attention to activity in public hallways, hallways not commonly used by the public, court rooms, stairways, offices and jury rooms, taking proper action to insure safety of all workers and visitors in the courthouse. Patrols outside perimeter of the courthouse observing security of outer doors, suspicious vehicles and or person taking proper action to insure safety of all persons on county property. Insure the courthouse is secure prior to leaving work for the day. Other lo successtully perform this job an individual must be able to perform each essential duty satisfactorily. requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perforin essential functions. Prefer two years longevity with the department. Abilities I ne physical demands described here are representative of those that must be met oy an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects welghing up to 20 pounds, such as books and stacks of records, and occasionally must lift and/or move objects weighing 100 pounds or more. The employee may occasionally be called upon to perform acts of intense physical exertion during emergency situations. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, color vision, and ability to adjust focus. Typical:I Criminal and civil law; investigation and crime prevention methods; and �dentfflcation records processes procedures. Safely operate vehicles, firearms, and specialized equipment; physically restrain individuals; read and write reports, letters, and memos; operate a computer and/or typewriter; apply criminal investigative techniques; establish and maintain effective working relationships with other law enforcement agencies, the District and County Attorneys' offices, other departmental employees, and the general public; demonstrate proficiency in both oral and written communication; maintain accurate records; and maintain appropriate necessary certifications, Texas driver's license applicable to job responsibilities, and good driving record. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the essential duties of this job, the employee is constantly exposed to emergency situations, in which there is the possibility of danger or physical abuse; the employee must constantly work under time pressures to meet deadlines, perform multiple tasks simultaneously, and work closely with others a part of a team. The noise level in the work environment is usually moderate, but may be noisy and distracting. _VpROVED Duane Peters Date County Judge Vol. _, 1 j pg. 2 %� Brazos County Job Description Last Updated: September 2017 Template Rersion 1 2 08/152012 rClass Number: ( 1516 1 Title Intern Detention Officer (Intake Release) Pay Group: 10 Department Sheriff Jail Admin FLSA Status_ - Non Exempt Reports To Intake Sergeant j Approved Date: 10/03/2017 EEOC Category: r Office and Clerical photograph prisoners; May assist Serve Time Coordinator as necessary. i I Other Duties as assigned (1%) I Position End Date: 109/30/2018 Temporary Employee Received: I From Intake Sergeant .. Signature: I i ...__ .. i..._.. _........_ .—__-.....: ........__.... General Summary.—___ Performs duties assisting Intake/Release Officers related to the intake and booking of inmates, answering the telephone and routing rolls and taking ' til messages; and serves as publitlinmate liaison, including appropriately responding to letters and telephone calls regarding incarcerated inmates, assisting the public in the Release Lobby. Assisting any other subdivision of the Intake/Release department. i Essential Duties: ;Other duties may be assigned. Assisting the Intake/Release stall; Assisting the Court Clerks; Answers the telephone, including routing calls and -i 'I taking messages; Performs duties of Public/Inmate liaison, including appropriately responding telephone calls regarding incarcerated inmates; Performs miscellaneous duties, including writing memos; May assist with transporting inmates within and outside of facility; May fingerprint and photograph prisoners; May assist Serve Time Coordinator as necessary. i I Other Duties as assigned (1%) Supervision - --- - —� Received: I From Intake Sergeant .. � Given: This is anon -supervisory positron. i ...__ .. i..._.. _........_ .—__-.....: ........__.... Education Required High school graduation or its equivalent, and be enrolled in the internship class at a university. Preferred Experience - - ! Required. -- -- -mi --- -- -- - - To perform this lob successfully, an individual must be able to pertorm each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable .. accommodations may be made to enable individuals with disabilities to perform the essential functions. Preferred: I _ -- ---- Certificates Licenses Reglstratrons qoperator's-- -- — - -- Re uired: Valid Texas Motor Vehicle license. . vol. ,2i`I Pg. Preferred: Knowledge, Abilities Work Environment Typical: I The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must ! frequently lift and/or move objects weighing up to 20 pounds, such as books and stacks of records, and occasionally must lift and/or move objects weighing 100 pounds or more. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, color vision, and ability to adjust focus. . Procedures and laws relating to intake of inmates, standard office practices and procedures, and use of computer software. Operate computers, including word processing software: read and understand legal documents, letters, and memos; operate office equipment, communicate effectively, both orally and in writing; and maintain effective working relationships with co-workers, county employees, and the general public. Typical: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually high. While performing the essential duties of this job, the employee is constantly required to perform tedious and exacting tasks. The employee is frequently required to perform multiple tasks simultaneously and to work closely with others a part of a team. The employee may experience the threat of danger or physical abuse and may be required to respond to emergency situations. PPitOdEID 31r� Duane Peters Date County Judge Brazos County Job Description Last Updated: September 2017 Template Revision 1.2 08/1512012 Class Number: 1517 Title: Clerk, Booking Pay Group: 13 Department: I Sheriff -Jail Admin. FLSA Status: j Non Exempt Reports To: I Sergeant Approved Date: 10103/2017 - — --------- EEOC Category: Office and Clerical - - -------- - -- !, General Summary: Performs duties related to the intake and booking of inmates, including preparing initial arrest paper work, maintaining inmate files, processing pen packets, answering the telephone and routing calls and taking messages, and serves as publiclinmate liaison, including appropriately responding to letters and telephone calls regarding incarcerated inmates. Other duties maybe assigned. Prepares initial arrest paperwork on inmates in the jail; Maintains files on inmates, including receiving and riling records from DPS; Processes pen packets; Answers the telephone, including routing calls and taking messages: Sends paperwork to appropriate agencies; Performs duties of Public/Inmate liaison, including appropriately responding to letters and telephone calls regarding incarcerated inmates: Performs miscellaneous duties, including writing memos, assisfing with TOC reports, ordering office supplies, and conducting background investigations; May transports inmates within and outside of facility; May intake prisoners; May unclothe inmates while performing searches; May fingerprint and photograph prisoners; May provide assistance with security in courtroom when necessary; May assist Serve Time Coordinator as necessary; and May assist with compiling statistics for (IDTDCJ). Supervision — -- - --- --- .. .... Received: 1 From Sergeant Given: 1 This is a non -supervisory position. ... . .. ....... Education Required: 1 High school graduation or its equivalent. Required: 1 To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The i requirements listed below are representative of the knowledge, skill, and/or ability required- Reasonable accommodafions may be made to enable individuals with disabilities to perform the essential functions. Preferred: .. . ..... - -------- --- C�7 Pg. Vol. Abilities I ne physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel: reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as books and stacks of records, and occasionally must lift and/or move objects weighing 100 pounds or more. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, color vision, and ability to adjust focus. Typical: Procedures and laws relating to intake of inmates; standard office practices and procedures. Operate computers, including word processing software; read and understand legal documents, letters, and memos; write letters and memos: operate office equipment including typewriter; communicate effectively, both orally and in writing; and maintain effective working relationships with co-workers, county employees, and the general public. Typical: I he work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually high. While performing the essential duties of this job, the employee is constantly required to perform tedious ',. and exacting tasks. The employee is frequently required to perform multiple tasks simultaneously and to work closely with others a part of a team. The employee may experience the threat of danger or physical abuse and may be required to respond to emergency situations. "PROVED �i7I►� Duane Peters Date County Judge E . r�.s , pg _,L6 Class Number 1619 Title -- Clerk III, Constable, Pct 1 Pay Group ! 15 Department Constable FLSA Status Non Exempt Reports To: Constable Approved Date: 10/03/2017 EEOC Category: Office and Clerical distributes mail; performs accounts payable and accounts preparation; and performs data entry. Essential Duties: c; receives and processes incoming civil papers; receives, sorts, prepares correspondence; prepares reports; assists with budget messages: Receives and processes incoming civil papers, including entering information into the computer system; Establishes and maintains department filing system; Maintains all department files including criminal and civil case files; Performs accounts payable and accounts receivable functions for the department, including ordering and paying for supplies; Prepares requisitions, purchase orders and payment authorizations for payment of departmental bills; Receives and records monies in payment for constable service fees and collections on writs; - Maintains supply inventory and orders supplies for the department; Maintains records of prepared purchase orders; Calculates totals on department accounts; Performs personnel functions, including preparing timesheets for payroll and coordinating department schedules; Prepares various correspondence, including letters, memos, and other papers; Prepares papers for service, including stuffing and addressing envelopes; Receives, sorts, and distributes department mail; Prepares monthly reports; Performs dispatch duties for office; Assists with preparation of departmental budget; Performs data entry functions; and May calculate, prepare, and mail invoices for documents or services. Supervision -- ---- 4 1 Brazos County Template Remlon 1.200/15(2012 Received Job Description i Last Updated: September 2017 This is a non -supervisory position. Education Class Number 1619 Title -- Clerk III, Constable, Pct 1 Pay Group ! 15 Department Constable FLSA Status Non Exempt Reports To: Constable Approved Date: 10/03/2017 EEOC Category: Office and Clerical distributes mail; performs accounts payable and accounts preparation; and performs data entry. Essential Duties: c; receives and processes incoming civil papers; receives, sorts, prepares correspondence; prepares reports; assists with budget messages: Receives and processes incoming civil papers, including entering information into the computer system; Establishes and maintains department filing system; Maintains all department files including criminal and civil case files; Performs accounts payable and accounts receivable functions for the department, including ordering and paying for supplies; Prepares requisitions, purchase orders and payment authorizations for payment of departmental bills; Receives and records monies in payment for constable service fees and collections on writs; - Maintains supply inventory and orders supplies for the department; Maintains records of prepared purchase orders; Calculates totals on department accounts; Performs personnel functions, including preparing timesheets for payroll and coordinating department schedules; Prepares various correspondence, including letters, memos, and other papers; Prepares papers for service, including stuffing and addressing envelopes; Receives, sorts, and distributes department mail; Prepares monthly reports; Performs dispatch duties for office; Assists with preparation of departmental budget; Performs data entry functions; and May calculate, prepare, and mail invoices for documents or services. Supervision -- ---- — ...._...... ------ ---- ------_-- ---- Received From Constable - i Grven: This is a non -supervisory position. Education Required: I High school graduation, or its equivalent: or any equivalent combination of education and experience that provides the required knowledge, skills, and abilities. Preferred: Required: At least two years of experience. —. Preferred: i ne pnysicai aemanos cescnoea nere are representative or mose mar must oe met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk and hear. The employee must frequently stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as flies, stacks of records, or other similar objects. Specific vision abilities required by this job include close vision, and ability to adjust focus. process; principles of customer service; and familiarity with two-way radio unit preferred, but not required. Operate computers, including word processing software; read and understand manuals, codes, and statutes; perform basic mathematical functions; operate office equipment, such as copy machine and facsimile machine; operate radio base and hand-held radio units; communicate effectively, both orally and in writing; and maintain effective working relationships with co-workers and the public. TypICal' The work environment charactenstics described here are representative of those an employee encounters while performing the essential functions of this lob. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the essential duties of this job, the employee is constantly required to work closely with others apart of a team, to work under time pressures to meet deadlines, and to perform multiple tasks simultaneously. The noise level in the work environment is I usually moderate. A R D D�.tP Duane Peters county Judge Vol.. C-2 �—j Pq, � c,� IT\F�OF• Brazos County Template ReNsion 1.2 0 8/1512 012 'rt?s Job Description g. n�3e, �ifo Tt"`o f"es Number 605 -- 2 -- {-able PClass ay Group Department CoConct FLSA Status. __- _ Non Exempt i Reports To. Constable j Approved Date: -----� 110/03/2017 ------ EEOC Category: - --- - ---- - — -----� Office and Clerical Performs receptionist duties, including answering phones and greeting the public, serving as first point of contact for persons entering the BC Administration Building; receives and processes incoming civil papers; maintains evidence for department; receives, sorts, and distributes mail; j performs accounts payable and accounts receivable functions; prepares correspondence; prepares reports; assists with budget preparation; and performs data entry. j Essential Duties: Assists in daily clerical staff operations; Performs administrative and secretarial duties for the Constable and deputies; Performs receptionist duties including telephone calls to department, and walk-in contacts for entire BC Administration Building; Maintains all department files including criminal and civil rase files; Monitors inventory of all office supplies and reorders as necessary; Prepares requisifions for all department furniture, equipment, and supplies; Monitors department's administrative budget, including paying monthly bills and authorizing all expenditures from the accounts. Prepares and submits payroll records, including gathering timesheets and calculating hours worked and leave time. Coordinates maintenance of office equipment, including scheduling repairs; Assists in submitting forms to TCOLE for new/current deputies; Coordinates computer training for new and current employees; Coordinates travel arrangements for Constable Pct. 2 office; Performs file retention duties/quality control, including destruction of files when expunction orders are signed by the judge; Coordinates with Human Resource department to ensure the department has current health insurance and retirement plan information; Assist local agencies and public with questions regarding warrants and civil paper information; Mails out warrant cards for Justice of the Peace Pct. 2; Performs various administrative duties, making copies, sending faxes, and filing; Performs duties of Notary Public; Supervises intems when assigned to the department; Serves as Evidence technician, responsible for evidence brought in by constable and deputies once they label the evidence, including logging in the evidence, sending the evidence to the DPS lab, receiving the evidence from the DPS lab, keeping accurate records of evidence, forwarding the evidence to the District or County Attorney's office, and disposing of the evidence once the case is disposed; Receives and processes all incoming civil papers, including entering information into the computer system, and, preparing papers for service; Receives and records monies received in payment for constable service fees and collections on citaUons,,wrjts,. and various other civil papers; Prepares various correspondence, including letters, memos, and other papers; Receives, sorts, and distributes department mail; - Prepares monthly reports: - ---. - May utilize radio to contact department personnel;' . Assists with preparation of departmental budget; _- - -.- Education Required' High school graduation, or its equivalent; or any equivalent combination of education and experience that provides the required knowledge skills, and abilities. Preferred: ---------- ----- - -._ .._ ....... -- Experience � I Recd red: F At least two years of experience Preferred: Work Environment The physical demands described here are representative of those that must be mel by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to manipulate, or feel; reach with hands and arms; and talk and hear. The employee must frequently stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as files, stacks of records, or other similar objects. Specific vision abilities required by this job include close vision, and ability to adjust focus. Typical: Computers; general bookkeeping practices and procedures; standard office practices and procedures; civil process; principles of customer service; and familiarity with two-way radio unit preferred, but not required. Operate computers, including word processing software; read and understand manuals, codes, and statutes; perform basic mathematical functions; operate office equipment, such as copy machine and facsimile machine; operate radio base and hand-held radio units; communicate effectively, both orally and in writing; and maintain effective working relationships vrith co-workers and the public. T he work environment characteristics descnbed nere are representative or Inose an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the essential duties of this job, the employee is constanUy required to work closely with others apart of a team, to work under time pressures to meet deadlines, and to perform multiple tasks simultaneously. The noise level in the work environment is usually moderate. RO Z;] uane Peters Date County Judge Vol. Pg... c�/ "XE „o" 1606 Brazos County Pay Group: Job Description yrtw°� Last Updated: April 25, 2017 o Class Number: 1606 Title: Pay Group: 15 Department: FLSA Status:i Non Exempt Reports To Approved Date -- 10/03/2017 -- - EEOC Category: Clerk III, Constable, Pct. 3 ------- _ Constable Constable Administrative Support/Office Template Remslcn 1.2 0811&2012 all officers employed by this office. Receives and processes incoming civil papers; receives, sorts, and distributes mail; performs accounts payable and accounts receivable functions; prepares correspondence; prepares reports; assists with budget preparation and entry. the public, answering Receives and processes incoming civil papers, including entering information into Odyssey; Establishes and maintains department filing system: Maintains all department files including criminal and civil case files; Performs accounts payable and accounts receivable functions for the department, including ordering and paying for supplies; Prepares requisitions, purchase orders and payment authorizations for payment of departmental bills; Receives and records monies in payment for constable service fees and collections on writs; Maintains supply inventory and orders supplies for the department; Maintains records of prepared purchase orders; Calculates totals on department accounts; Performs personnel functions, including preparing timesheets for payroll and coordinating department schedules; Prepares various correspondence, including letters, memos, and other papers for the Constable; Prepares papers for service, including stuffing and addressing envelopes; Receives, sorts, and distributes department mail; Prepares monthly reports for the office: Performs dispatch duties for office as needed: Assists with preparation of departmental budget; Performs data entry functions; and calculate, prepare, and mail invoices for documents or services. _ as Given: This is a Preferred: High school graduation, or its equivalent; or any equi provides the required knowledge, skills, and abilities. Val, 7� % i'9• _ �(��� and taking messages; and experience that ---------- - LExperience --� — -- – ---... — Required: At least two years of experience. Preferred: �Certficates Licenses Reglstratrons -- - – Regwred: None -- I Preferred: Abilities Work Environment I he physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk and hear. The employee must frequently stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as files, stacks of records, or other similar objects. Specific vision abilities required by this job include close vision, and ability to adjust focus. Typical: Computers; general bookkeeping practices and procedures; standard office practices and procedures; cmi process; principles of customer service; and familiarity with two-way radio unit preferred, but not required. Operate computers, including word processing software; read and understand manuals, codes, and statutes; j perform basic mathematical functions; operate office equipment, such as copy machine and facsimile machine; l operate radio base and hand-held radio units; communicate effectively, both orally and in writing; and maintain effective working relationships with co-workers and the public. Typical: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the essential duties of this job, the employee is constantly required to work closely with others apart of a team, to work under time pressures to meet deadlines, and to perform multiple tasks simultaneously. The noise level in the work environment is jusually moderate. AgpROVE Dae Duane Peters ters County r: u SL , Brazos County 'remplale ReNslan 1.2 0811 512012 Job Description arra Last Updated: September 2017 of 1� Department: Constable Class Number. 1608 Title: Clerk III, Constable, Pct.4 I Pay Group FLSA Status. Non Exempt Reports To j Constable Approved Date: j 10/03/2017 EEOC Category: 1 Office and Clerical Performs managerial duties, including receives and processes incoming civil and criminal papers; baflitt coordinator for all departmental courts; performs accounts payable and accounts receivable functions; prepares correspondence; prepares reports; assists with budget preparation; performs payroll duties; perforins data entry; answering phones and processes mail. Essential Duties: Receives and processes incoming civil papers, bailiff coordinator for all departmental courts; Establishes and maintains department (ling system; Maintains all department files including criminal and civil case files; Performs accounts payable and accounts receivable functions for the department, including ordering and paying for supplies; Prepares requisitions, purchase orders and payment authorizations for payment of departmental bills; Receives and records monies in payment for constable service fees and collections on writs; Maintains supply inventory and orders supplies for the department; Maintains records of prepared purchase orders; Calculates totals on department accounts; Perforins personnel functions, including preparing timesheets for payroll and coordinating department schedules; Prepares various correspondence, including letters, memos, and other papers; Prepares papers for service, Receives, sorts, and distributes department mail; Prepares monthly reports; Performs dispatch duties for office; Assists with preparation of departmental budget; Performs data entry functions; and calculate, prepare, and mail invoices for documents or services. Received: From Constable - -- - - -___ - -.-..------- ---.--_--. -- Given: '' This is a anon-supervisoryry position. i I ' Education_ Required: I High school graduation, or Its equivalent; or any equivalent combination of education and experience that j provides the required knowledge, skills, and abilities. ',. Certificates, Licenses, 14rSW Required: Preferred: the physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk and hear. The employee must frequently stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as files, stacks of records, or other similar objects. Specific vision abilities required by this job include close vision, and ability to adjust focus. Typical: Computers; general bookkeeping practices and procedures; standard office practices and procedures; civil process; principles of customer service; and familiarity with two-way radio unit preferred, but not required. Operate computers, including word processing software; read and understand manuals, codes, and statutes; perform basic mathematical functions; operate office equipment, such as copy machine and facsimile machine; operate radio base and hand-held radio units; communicate effectively, both orally and in writing; and maintain effective working relationships with co-workers and the public. Typical: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations maybe made to enable individuals with disabilities to perform the essential functi While performing the essential duties of this job, the employee is constantly required to work closely with others apart of a team, to work under time pressures to meet deadlines, and to perform multiple tasks simultaneously. The noise level in the work environment is usually moderate. LPR3 __i- Duane Peters County Judge Class Number: Pay Group: Brazos County Job Description Last Updated: September 2017 1705 Title: _._..--.. --- .. — —... 13 Department: [yETi7� District Clerk Template Remsion 12 08115/2012 FLSA Status: TNon Exempt_ Reports To: Supervisor & District Clerk Approved Date: 10/03/2017 EEOC Category: — l Office and Clerical — veneral File documents and files after scanning. Assist the public and other employees, as needed or requested, wth records search which may include microfilm search and making of copies. Assist other employees, as needed or requested, with answering telephone calls, answering questions, and directing to proper person according to office procedures. Perform all other duties assigned with fall within the general scope and ability level of the job. Assists the public in person, by telephone, and by mail concerning department information, researching records, filling out fortes, and resolving relevant problems. Assists public in conducting research. Assists public in locating records, explains various terms and documents, and refers the public to legal counsel when appropriate; Performs general clerical duties as required, including filing, scanning, indexing, and recording information, making copes (including certified copies), and sorting and distributing mail; Processes requests for passports when needed. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonabl accommodations may be made to enable individuals with disabilities to perform the essential functions. �0d, �S% Pp.. COMMISSIONER COURT MINUTES OF OCTOBER 3, 2017 ARE CONTINUED IN VOLUME 260 PAGE 1 E � 5�I Pg. COMMISSIONER COURT MINUTES OF OCTOBER 3,2017 ARE CONTINUED FROM VOLUME 259 Vol. .�� li U Pg. Typical: --- .._-. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this lob. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential funcGons. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle or feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must i frequently lift and/or move objects weighing up to 20 pounds, such as books and stacks of records. Specific ` i vision abilities required by this job include close vision, distance vision, and ability to adjust focus. Knowledge, Skills, & Abilities _. i TyptCal: ---- . . . . ._ . .._. Operate computers m--cluding------spreadsheet- ------ and word__prr ocessing soft --ware; read-- and--- mlerpret manuals and memos; perform basic mathematical calculations; write letters, memos, and telephone messages; manage time effectively; understand and follow instructions; operate standard office equipment, such as copy machine and facsimile machine; communicate effectively, both orally and in writing; and maintain effective working relationships with co-workers and the general public. Work Environment Typical: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essenfial functions. The noise level in the work environment is usually moderate. The employee is constantly required to work closely with other as a part of a team. The employee is frequently required to perform tedious and exacting work; to perform multiple tasks simultaneously; to switch from one task to another, and to work under time pressures to meet deadlines. REPROVED Duane Peters Date County Judge Brazos County Job Description Last Updated: September 2017 Tenplate Revision 1 2091158012 Class Number 1 Title: Clerk II Pay Group. 11707-1 14 i Department: District Clerk FLSA Status: Non Exempt Reports To: Supervisor & Dlstrict Clerk Approved Date: 1 10/03/2017 EEOC Category: I Office and Clerical To serve the public, work closely with clerical record keeping for the District Essential Duties: Processes pleadings and other I entering data into the computer, gas and the court administrators to obtain timely elsposltlon or all court cases ano ensure Accu office in accordance with applicable departmental procedures, regulations, laws, and statutes. and Scan both active and disposed paperwork and files; Assists the public in person, by telephone, and by mail concerning department information, researching records, filling out forms, and resolving relevant problems; Assists public in conducting research; Assists the public in locating records, explains various terms and documents, and refers the public to legal counsel when appropriate; Performs general clerical duties as required, including fling, scanning, indexing, and recording information, making copies (including certified copies), and sorting and distributing mail; Issues citations, subpoenas, writs, abstracts, notices, and other legal documents. Received: I From Supervisor 8 District Clerk Given: I This is a non -supervisory Education Required: High school graduahon'or its equivalent. Preferred: Licenses, Preferred: Vol, �' Pg._ Abilities I ne physlcel aemanas aescrmeo here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle or feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as books and stacks of records. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus. Skills, & Typical: I operate computers, including spreadsheet and word processing software; read and interpret manuals and memos; perform basic mathematical calculations; write letters, memos, and telephone messages; manage time I effectively; understand and follow instructions; operate standard office equipment, such as copy machine and I facsimile machine; communicate effectively, both orally and in writing; and maintain effective working relationships with co-workers and the general public. I he work environment charactenstieS described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The employee is constantly required to work closely with other as a part of a team. The employee is frequently required to perform tedious and exacting work; to perform multiple tasks simultaneously; to switch from one task to another, and to work under time pressures to meet deadlines. PRO 1 Duane Peters Date County Judge �Vca.. v2Tf% o i Brazos County Job Description Last Updated: September 2017 Class Number: l 1707-3 Pay Group. 14 FLSA Status: Non Exemr Approved Date: 10/03/2017 General, summary:________ To serve the public, work closely with the clerical record keeping for the District CIE Essential Duties: Process documents and new cases filed Title: I Clerk II Department. District Clerk Reports To: j Supervisor & District Clerk EEOC Category: j Office and Clerical Template Redslon 1.2 OW1512012 les and the court administrators to obtain timely disposition of all court cases and ensure accurate office in accordance with applicable departmental procedures, regulations, laws, and statutes. Enters judgments, orders, motions, and fees into the computer; Process pleadings and other documents that require attention from the District Courts, County Courts at Law, and the Associate Judge; Verifies court costs on disposed cases and sends appropriate invoices; Assists the public in person, by telephone, and by mail concerning department information, researching records, filling out forms, and resolving relevant problems; Assists public in conducting research; Assists the public in locating records, explains various terms and documents, and refers the public to legal counsel when appropriate; Performs general clerical duties as required, including filing, scanning, indexing, and recording information, making copies (Including certified copies), and sorting and distributing mail; Issues citations, subpoenas, writs, abstracts, notices, and other legal documents; uired: 1 To perform this job successfully, an individual must be able to perform each essential duty satisfactorily requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonabl accommodations may be made to enable individuals with disabilities to perform the essential functions. Licenses, Skills, 8 Abilities The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle or feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as books and stacks of records. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus. memos; perform basic mathematical calculations; write letters, memos, and telephone messages; manage time effectively; understand and follow instructions; operate standard office equipment, such as copy machine and facsimile machine; communicate effectively, both orally and in writing; and maintain effective working relationships with cc -workers and the general public. I ne work environment Characteristics described nere are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The employee is constantly required to work closely with other as apart ate team. The employee is frequently required to perform tedious and exacting work; to perform multiple tasks simultaneously; to switch from one task to another, and to work under time pressures to meet deadlines. Applb®'ED / l T �8te Duane Peters County Judge vol 1 !G C� Pq. TKyF. qh. 1709-1, 1709-3 @f �W'2'� Brazos County Template Redsion 1108/192012 Pay Group. Job Description Department: Last Updated: September 2017 FLSA Status: Non Exempt Class Number: 1709-1, 1709-3 Title: Clerk III Pay Group. 15 Department: District Clerk FLSA Status: Non Exempt Reports To j Supervisor & District Clerk Approved Date: j 10/03/2017 EEOC Category: 1 Office and Clerical General Summary: _t -- _ - To serve the public, work closely with the judges and the court administrators to obtain timely disposition of all court cases and ensure accu clerical record keeping for the Distract Clerk's office in accordance with applicable departmental procedures, regulations, laws, and statutes. Enters judgments, orders, and motions into the computer; I -Ile cases, process District Court and County Courts at law; File, process, and issue warrants on all Juvenile Cases; on misdemeanor cases Assists the public in person, by telephone, and by mail concerning department information, researching records, filling out forms, and resolving relevant problems: Assists public in conducting research; Assists the public in locating records, explains various terms and documents, and refers the public to legal counsel when appropriate; Performs general clerical duties as required, including filing, scanning, Indexing, and recording information, making copies (including certified copies), and sorting and distributing mall. Supervision i Received: From DIs nct Clerk & supervisor Given: This is a non -supervisory posrton. — Education ---Required---.,High school graduation or its equivalent. Preferred: Experience Required: , To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. '.. Preferred: ---' ,i. _._'.... P9. 7 Typical: I ne physical demands oescnbed here are representative of those that must be met by an employee to 1. l successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle or feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as books and stacks of records. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus. Typical: ( Operate computers, including spreadsheet and word processing software; read and interpret manuals and memos; perform basic mathematical calculations; write letters, memos, and telephone messages; manage time effectively; understand and follow instructions; operate standard office equipment, such as copy machine and jfacsimile machine; communicate effectively, both orally and in writing; and maintain effective working', relationships with cc -workers and the general public. I he Work envlronrm ent characteristics oescrlbea here are representative or MoSe an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The employee is constantly required to work closely with other as a part of a team. The employee is frequently required to perform tedious and exacting work; to perform multiple tasks simultaneously; to switch from one task to another, and to work under time pressures to meet deadlines. APPRO Duane Peters Date County Judge Vol. �L' ps :� Brazos County Job Description Last Updated: September 2017 Class Number. 1709-2 Pay Group: 15 FLSA Status -- Non Exempt - .... Approved Date L 10/01/2017 General Summary: - --- - To serve the public, work closely with the clerical record keeping for the District Cler Title: Clerk III Department District Clerk Reports To. j Supervisor & District Clerk — _. — EEOC Cateoorv: i Office and Clerical Template Rehsion 1,208/1512012 3es and the court administrators to obtain timely disposition or all court cases and ensure accu office in accordance with applicable departmental procedures, regulations, laws, and statutes. File cases, process documents, and issue warrants on Felony cases heard in the District Courts; Process paperwork and dispose all Nondisclosure cases; Creates and reports all OCA reports; Handles Grand Jury including fling new indictments; Prepares TDC packets, including required documents; Processes passport applications including mailing passport packages to passport agency; Assists the public in person, by telephone, and by mail concerning department information, researching records, filling out forms, and resolving relevant problems; Assists public in conducting research; Assists the public in locating records, explains various terms and documents, and refers the public to legal counsel when appropriate; Performs general clerical duties as required, including fling, scanning, indexing, and recording information, making copies (including certified copies), and sorting and distributing mail. as -- r is -- rom Supervisor &District Clerk "his is a non-suoervisorv000sit n'.`. - Education Required: High school graduation or its equivalent. Required: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Demands Work Environment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle or feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as books and stacks of records. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus. Operate computers, including spreadsheet and word processing software; read and interpret manuals and Typical: I memos; perform basic mathematical calculations; write letters, memos, and telephone messages; manage time effectively; understand and follow instructions; operate standard office equipment, such as copy machine and I facsimile machine; communicate effectively, both orally and in writing; and maintain effective working relationships with co-workers and the general public. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The employee is constantly required to work closely with other as a part of a team. The employee is frequently required to perform tedious and exacting work; to perform multiple tasks simultaneously; to switch from one task to another, and to work under time pressures to meet deadlines. - AV'PRO Duane Peters Rate County Judge voi., O ag- /�' -- Uf. 1709-4, 1709 8 _�r'tiry Clerk III , Brazos CountyTemplate ReNsicn 1208/192012 Jy r o Job Description F^ Last Updated: September 2017 OF Supervisor & District Clerk Class Number: 1709-4, 1709 8 Title: Clerk III Pay Group. - - - 15 -- - Department: ... _ - District Clerk FLSA Status: Non Exempt Reports To. Supervisor & District Clerk Approved Date: 1 10/03/2017 EEOC Category: Office and Clerical To serve the public, work closely with the judges and the court administrators to obtain timely disposition of all court cases and ensure accu clerical record keeping for the District Clerk's office in accordance with applicable departmental procedures, regulations, laws, and statutes. Essential Duties: Assist customers at the front counter; Process new petitions and documents received at the front counter; File and process requests and pleadings received through the mail; Process pleadings and other documents that require attention from the District Courts and County Courts at Law; Verifies court costs on disposed cases and send bill of costs as required; Assists the public in person, by telephone, and by mail concerning department information, researching records, filling out forms, and resolving relevant problems; Assists public in conducting research; Assists the public in locating records, explains various terms and documents, and refers the public to legal counsel when appropriate; Performs general clerical duties as required, including fling, scanning, indexing, and recording information, making copies (including certified copies), and sorting and distributing mail; Issues citations, subpoenas, writs, abstracts, notices, and other legal documents. Supervision Received: j From Supervisor and District Clerk This is a non-su erviso Given: I P NPosdion. Preferred: 10 perform this job successfully, an individual must be able to perform each essential duty satisfactonit requirements listed below, are representative of the knowledge, skill, and/or ability required. Reasonab accommodations may be made to enable individuals with disabilities to perform the essential functions. Vol. G D Pg. Knowledge, Skills, Abilities I ne physical demanas aescfloea nere are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle or feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as books and stacks of records. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus. TyplCal: I operate computers, including spreadsheet and word processing software; read and interpret manuals and I memos; perform basic mathematical calculations; write letters, memos, and telephone messages; manage time effectively; understand and follow instructions; operate standard office equipment, such as copy machine and facsimile machine; communicate effectively, both orally and in writing; and maintain effective working relationships with co-workers and the general public. I ne work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations maybe made to enable Individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The employee is constantly required to work closely with other as a part of a team. The employee is frequently required to perform tedious and exacting work; to perform multiple tasks simultaneously; to switch from one task to another, and to work under time pressures to meet deadlines. r I� �BLe pine peters countyJudge Vol. C7 D pg. � i I ry0p. 1709-5 1709-7 �E'` Brazos County 15 Job Description v Last Updated: September 2017 nv Approved Date: Class Number: 1709-5 1709-7 Title: Pay Group: 15 Department: FLSA Status. i Non Exempt I Reports To: Approved Date: 10/03/2017 EEOC Category: General Summary: -... --- — ----- -- ---- To serve [he public, work closely with the fudges and the court admmistrators to c clerical record keeping for the District Clerk's office in accordance with applicable Process all expunction cases; Clerk III District Clerk Supervisor & District Clerk Office and Clerical File cases, process documents, and issue warrants on felony cases heard in the District Court: Template ReWsiuv 1.2 0811512012 sposition of all court cases and ensure accu procedures, regulations, laws, and statutes. Receives trial exhibits from court reporter after completion of tral, verifies that all exhibits are documented properly, stores exhibits, and handles exhibits retention; Assists the public in person, by telephone, and by mail concerning department information, researching records, filling out forms, and resolving relevant problems; Assists public in conducting research; Assists the public in locating records, explains various terms and documents, and refers the public to legal counsel when appropriate; Performs general clerical duties as required, including fling, scanning, indexing, and recording information, making copies (including certified copies), and sorting and distributing mail; Vol. _'_CU P9, I ne physical demands described Here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle or feel; reach with hands and anus; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as books and stacks of records. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus. Knowledge, Skills, & Abilities Typical: I Operate computers, including spreadsheet and word processing software; read and interpret manuals and memos; perform basic mathematical calculations; write letters, memos, and telephone messages; manage time effectively; understand and follow instructions; operate standard office equipment, such as copy machine and facsimile machine; communicate effectively, both orally and in writing; and maintain effective working relationships with co-workers and the general public. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The employee is constantly required to work closely with other as a part of a team. The employee is frequently required to perform tedious and exacting work; to perform multiple tasks simultaneously; to switch from one task to another, and to work under time pressures to meet deadlines. APR Duane Peters Date County Judge- Vol. udge Vol. 0 Pg. % p'l Y�af, 1719 rr "` —7 ; ,`s" Brazos County Template R.N.w 1.2081192012 Pay Group. Job Description Department: Last Updated: September 2017 FLSAStatus: - fimama-- - I Non Exempt Class Number: 1719 Title: Clk Temp 1040hrs Pay Group. 07 Department: I District Clerk, Archival Fund FLSAStatus: - fimama-- - I Non Exempt - --- -- Reports To ------ - --- -- Supervisor &District Clerk act ------ Approved Date: ! 10/01/2017 EEOC Category: Office and Clerical Position End Temporary Date: 109130/2018 Employee Signature: I GeneralSummary: Scans documents into the imaging system. Scan both active and disposed paperwork and files. File documents and files after scanning. i Assist the public and other employees, as needed or requested, with records search which may include microfilm search and making of copies. j Assist other employees, as needed or requested, with answering telephone calls, answering questions, and directing to proper person according to I office procedures. l Perform all other duties assigned with fall within the general scope and ability level of the, job... i Other Duties as assigned. (1 %) Supervision , From Su Received: Supervisor and District Clerk 11 �.—.._._...... mama ---- __....... This is a non-su ervlsd --- ' Given: P -, ryPosltion. i Education ----- Required: High school graduation or its equivalent. --.- _.___._._ -. _.___..-._........... . _-----...._. — Preferred. - - - mama-- - --- - Ex erience _ P - -- Required: I To perform this lob successfully, an individual must be able to perform each essential duty satisfactorily. The i requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Preferred: - - -- — -- - ---------mama- Certificates, Licenses, Registrations -_ __-mama--mama-- Required: i None. --- _._-.---.mama----i Preferred: -- -_------- --- Physical Demands I FCA _ _ ,..... _..___ The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle or feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift andfor move objects weighing up to 20 pounds, such as books and stacks of records. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus. memos; perform basic mathematical calculations; write letters, memos, and telephone messages; manage time effectively; understand and follow instructions; operate standard office equipment, such as copy machine and facsimile machine; communicate effectively, both orally and in writing: and maintain effective working relationships with co-workers and the general public. i ne work environment characteristics eescrmea here are representative or mose an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The employee is constantly required to work closely with other as a part of a team. The employee is frequently required to perform tedious and exacting work; to perform multiple tasks simultaneously; to switch from one task to another, and to work under time pressures to meet deadlines. RO Duane Peters CountY Judge Date vol. �' 0 Pg. Class Number: Pay Group: FLSA Status: Approved Date: Brazos County Job Description Last Updated: September 2017 1721 Title: Jury Coordinator I 15 Department: District Clerk/Jury Services Non Exempt Reports To: I Jury Coordinator II 10/03/2017 EEOC Category: Office and Clerical Template Redsion 1.2 0 811 51201 2 Maintains database of potential jurors; Mails court summons cards to prospective jurors; Explains juror exemptions and qualification criteria to prospective jurors; Maintains all documentation related to jury selection; Assists jurors with questions regarding duty and court appearances; Administers oaths and affirmations to prospective jurors; Prepares seating order and provides lists to attorneys and court staff; Prepares final list of jurors and provides to attorneys and court staff; Monitors and maintains jurors' service time; Monitors payment of jurors; Documents and delivers telephone messages to jurors; Acts as a liaison among the Court, attorneys, and jurors; Coordinates the provision of meals forjurors; Assists courthouse personnel to locate required forms; and May act as Court Bailiff in that person's absence. Duties as a nlgn scnooi graduation or its equivalent; or any equts provides the required knowledge, skills, and abilities. Vol. —5�C� pc:. �% PI Environment TypICal: I the pnysicaf demands described Pere are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as books and stacks of records. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus. Court procedures and terminology; legal terminology; legal procedures and practices; standard office practice and procedures, and bookkeeping procedures. Operate computers, including spreadsheet and word processing software; read and interpret legal documents, manuals, memos; perforin basic mathematical calculations; write letters, memos, and telephone messages; manage time effectively; understand and follow instructions; operate standard office equipment, such as copy machine and facsimile machine; communicate effectively, both orally and in writing; and maintain effective working relationships with co-workers and the general public. The work environment characteristics described Pere are representative of mese an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The employee is constantly required to work closely with others as a part of a team. The employee is frequently required to perform tedious and exacting work; to perform multiple tasks simultaneously; to switch from one task to another, and to work under time pressures to meet deadlines. APPROVED 3 Duane Peters Date County Judge Vol. Gj Pg. Class Number: Pay Group: FLSA Status: Approved Date: Brazos County Job Description Last Updated: September 2017 and coordinates 1723 Title: Jury Coordinator II 17 Department:1 District Clerk /Jury Services Template Revision 12 09/1512012 Non Exempt Reports To District and County Judges, District Clerk --- ._ - - - - - -- 10/03/2017 EEOC Category: Office - and Clerical I Duties: Jury Coordinator I, Consults with District Courts, County Courts, and Justice of Peace Courts to determine number of jurors required for each court; Maintains database of potential jurors; Mails court summons cards to prospective jurors; Puffs juries for jury trials; Explains juror exemptions and qualification criteria to prospective jurors; Maintains all documentation related to jury selection; Assistsjurors with questions regarding duty and court appearances; Administers oaths and affirmations to prospective jurors; Prepares seating order and provides lists to attorneys and court staff; Prepares final list of jurors and provides to attorneys and court staff; Monitors and maintains jurors' service time; Monitors payment of jurors; Documents and delivers telephone messages to jurors; Verification for employers; Acts as a liaison among the Court, attorneys, and jurors; Coordinates the provision of meals for jurors; Assists courthouse personnel to locate required forms;........ - — Updates forms used by courts according to law; and May act as Jury Administrator. Court Bailiff, Deputy Clerk for County Clerk and District Clerk offices. From Given: 1 Supervises Jury High school graduation or its equivalent; or; provides the required knowledge, skills, and Certificates, Licenses, Required: Preferred: Demands Work Environment Typical: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must l frequently lift and/or move objects weighing up to 20 pounds, such as books and stacks of records. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus. Court procedures and temfinology; legal terminology; legal procedures and practices; standard office practices and procedures, bookkeeping procedures, and supervisory management. Organize and prioritize tasks to be assigned and completed; supervise, train, and motivate employees; operate computers, including spreadsheet and word processing software; read and interpret legal documents, manuals, memos; perform basic mathematical calculations; write letters, memos, and telephone messages; manage time effectively; understand and follow instructions; operate standard office equipment, such as copy machine and facsimile machine; communicate effectively, both orally and in writing; and maintain effective working relationships with co-workers and the general public. I he work environment characteristics descried Here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The employee is constantly required to work closely with others as a part of a team. The employee is frequently required to perform tedious and exacting work; to perform multiple tasks simultaneously; to switch from one task to another, and to work under time pressures to meet deadlines. APPR 1 Duane Peters Date County Judge Vol,� ��� Pg, �®,g Class Number: 1 1727 1 Brazos County Job Description 18 Last Updated: September 2017 nr Exempt Class Number: 1 1727 Title: Pay Group: 18 Department: FLSA Status: Exempt Reports To: Approved Date: 10/03/2017 EEOC Category: Assistant Director of Collections Collections Director of Collections Non -Professional Template ReNslon 12 08/1512012 To ensure collection court costs, fines and attorney fees, as ordered by the courts. To work closely with all personal within the judicial system to facilitate the timely collection of such fees, maintain accurate record keeping in accordance with applicable departmental procedures, regulations, laws and statutes. Maintain all reports to the Office of Court Administration. Step in and process the daily office duties when the Director is not available Process all payments for fees received by the Collecbons Department, Research all disposed causes for each defendant to ensure he/she does not owe any outstanding fees on previous causes, Ensure defendants complete the application in its entirety, Interview defendants and establish payment agreements, Perform follow up and monitor defendants currently on payment plans, Initiate due diligence on past due accounts, Initiate capias pro fine warrant process when necessary Maintain all records with capias pro fines warrants, Stay in close contact with Sheriffs office, Update department database -input fees assessed by the courts, initiate no show letters, update contact information every time contact is made on account, process adjustments to financial system to reflect required adjustments and update address and phone information as needed, Prepare and work all courts if needs with dockets, payment plans, Perform daily cash reconciliation, when needed by the director, Ensure and evaluate all applications for the Justice of the Peace courts of Brazos County, Friendly, courteous communication, either in person or by telephone, to the public, the courts and all others in all matters. Assist other employees, as needed or requested, with answering incoming telephone calls, answering questions and or directing to proper personal according to the office procedures, Assist the public and other employees, as needed or requested, with records research which may include Laser Fiche searches and making copies, Perform all other duties assigned which fall within the general scope and ability level of the job, Testify when called upon by the courts for the collection records of the defendants, Supervise the collections clerks when the Director is out of the office. Implement departmental policies and procedures. Duties include serving the public performing clerical and filing techniques in accordance with the laws and departmental policies and procedures. Regular and punctual attendance is required. Education Required: High office experience, 4 years Microsoft Word years in supervisory experience, previous Certificates, Licenses, Registrations ^ -- —`— - — — Required: I None. Preferred: -Physical Demands TyplCal:I The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with dlsabllities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as books and stacks of records. Specific vision abilities required by this job include close vision, distance vision, i and ability to adjust focus. i Abilities Work and basic computer information; ability to understand and carry our oral and written instructions; ability to maintain established records and files; ability to manage multiple priorities; ability to work with the public well and deal effectively with their questions or problems and maintain composurewith difficult people; ability to establish and maintain effective working relationships with coworkers and employees and officials in other departments; ability to work as a team player; ability to communicate effectively orally and in writing; accurate typing skills --- ... - - --- - -------- _.-.-- Typical; Continuous indoor activity in air controlled office, contact with persons accused and/or convicted of crimes; contact with emotional, temperamental parties to court costs, fines, attorney and restitution PPRO !f� Duane Peters Date County Judge Vol. f C C' P9. �Z . Duties include serving the public performing clerical and filing techniques in accordance with the laws and departmental policies and procedures Regular and punctual attendance is required Process all payments for fees received by the Collections Department, Balance the intake of all monies for Justice of the Peace, County and District Courts, Front counter position to greet, help with payments and setting up in collections, Ensure defendants complete the application in its entirety, Interview defendants and establish payment agreements, Perform follow up and monitor defendants currently on payment plans, Initiate due diligence on past due accounts, Process postcards and last chance letters required by the Office of Court Administration and perform past due telephone calls, Update department database -input fees assessed by the courts, initiate no show letters, update contact information every time contact is made on account, process adjustments to financial system to reflect required adjustments and update address and phone information as needed, Perform daily cash reconciliation and balance personal drawers every day, Ensure and evaluate all applications for the Justice of the Peace courts of Brazos County, Friendly, courteous communication, either in person or by telephone, to the public, the courts and all others in all matters. Checks with the Director or Assistant Director when a problem may arise to help make the right decision for the defendant. Assist other employees, as needed or requested, with answering incoming telephone calls, answering questions and or directing to proper personal according to the office procedures, Assist the public and other employees, as needed or requested, with records research and making copies, Perform all other duties assigned which fall within the general scope and ability level of the job, Perform duties in Court to testify on behalf of collections payment plans. Monitor community service hours performed by the defendants in lieu of payments when so ordered by the Judge. Process and input all traffic appeals for the County Clerk's office in collecting the court cost, special expenses and fines, Perform all duties with the new computer system for Collections. Duties as Preferred: Courses in computer and typing preferred, 2 plus previous public and office experience, 2 plus years collection experience Microsoft Word Cash Handling and balancing all money being collected Vol. �T-C(._... Fg. " t Brazos County Template ReNeion 1.208!192012 Job Description Last Updated: September 6, 2017 P P Class Number 11729 1 Title. Collections Clerk I --- ------------- Pay Group: Pay - - — 13 Department. — - Collections _ - ------ -- FLSA Status - Non Exempt Reports To _ I Director of Collections Approved Date: 10/03/2017 - ^_ EEOC Category_I ---� Non professional General Summary: - --............... 7c ensure collection court costs fines and attorney fees as ordered by the courts. To work closely with all personal within the judicial system to !, facilitate the timely collection of such fees, maintain accurate record keeping in accordance with applicable departmental procedures, regulations, laws and statutes. Duties include serving the public performing clerical and filing techniques in accordance with the laws and departmental policies and procedures Regular and punctual attendance is required Process all payments for fees received by the Collections Department, Balance the intake of all monies for Justice of the Peace, County and District Courts, Front counter position to greet, help with payments and setting up in collections, Ensure defendants complete the application in its entirety, Interview defendants and establish payment agreements, Perform follow up and monitor defendants currently on payment plans, Initiate due diligence on past due accounts, Process postcards and last chance letters required by the Office of Court Administration and perform past due telephone calls, Update department database -input fees assessed by the courts, initiate no show letters, update contact information every time contact is made on account, process adjustments to financial system to reflect required adjustments and update address and phone information as needed, Perform daily cash reconciliation and balance personal drawers every day, Ensure and evaluate all applications for the Justice of the Peace courts of Brazos County, Friendly, courteous communication, either in person or by telephone, to the public, the courts and all others in all matters. Checks with the Director or Assistant Director when a problem may arise to help make the right decision for the defendant. Assist other employees, as needed or requested, with answering incoming telephone calls, answering questions and or directing to proper personal according to the office procedures, Assist the public and other employees, as needed or requested, with records research and making copies, Perform all other duties assigned which fall within the general scope and ability level of the job, Perform duties in Court to testify on behalf of collections payment plans. Monitor community service hours performed by the defendants in lieu of payments when so ordered by the Judge. Process and input all traffic appeals for the County Clerk's office in collecting the court cost, special expenses and fines, Perform all duties with the new computer system for Collections. Duties as Preferred: Courses in computer and typing preferred, 2 plus previous public and office experience, 2 plus years collection experience Microsoft Word Cash Handling and balancing all money being collected Vol. �T-C(._... Fg. " t Certificates, Licenses,- - --- - -- -- -- - -- i Registrations - -- Required: None. -- -- — ----_ I Preferred: ( - i Physical Demands ! . ._-___ m_-_ . - -_ Typical: The physical demands described here are representative of those- -- that__ mu.st_ be et by an em__p_loyee to '. successfully perform the essential functions of this lob. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as books and stacks of records. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus. Abilities Work Environment Excellent knowledge of business English, office practices and procedures, departmental rules and regulations and basic computer information; ability to understand and carry out oral and written instructions; ability to maintain established records and files; ability to manage multiple priorities; ability to work with the public well and deal effectively with their questions or problems and maintain composure with difficult people; ability to establish and maintain effective working relationships with coworkers and employees and officials in other departments; ability to work as a team player; ability to communicate effectively orally and in writing; accurate typing skills. Typical: I Continuous indoor activity in air controlled office, contact with persons accused and/or cot 1 contact with emotional, temperamental parties to court costs, fines, attorney and resliluion pito 3 - ",Date Duane Peters County Judge va. ? G �> r P9, ..; Class Number: 1730 Title: ! u -' f'* Template ReNsion 1.2 08)1512012 Brazos County 14 Department ---' — ri -- Job Description FLSA Status: Last Updated: September 6, 2017 Director of Collections -- Approved Date: Class Number: 1730 Title: Collections Clerk II Pay Group 14 Department ---' — ri -- n Collections FLSA Status: Non Exempt Reports To Director of Collections -- Approved Date: — - 10/03/2017 EEOC Category: - .- Office and Clerical To ensure collection court costs, fines and attorney fees, as ordered by the courts. To work closely with all personal within the Judicial system to facilitate the timely collection of such fees, maintain accurate record keeping in accordance with applicable departmental procedures, regulations, laws and statutes. Prepare all daily dockets for the courts Wth proper court cost and print out bill of cost for the defendant and file. This is a non -supervisory position that involves independent judgment. Implement departmental policies and procedures. Uuties Include sery public performing clerical and fling techniques in accordance with the laws and departmental policies and procedures. Regular and punctual attendance is required. Primary Job Duties: Process all payments for fees received by the Collections Department, Ensure defendants complete the applicatlon In its entirety required by the state statutes, Interview defendants and establish payment agreements, Perform follow up and monitor defendants currently on payment plans, Initiate due diligence on past due accounts, Process postcards and last chance letters required by the Office of Court Administration and perform past due telephone calls, Initiate capias pro fine process when necessary, Maintain all records with capias pro fines and issuing warrants, Update department database -input fees assessed by the courts, initiate no show letters, update contact information every time contact is made on account, process adjustments to financial system to reflect required adjustments and update address and phone information as needed, Perform daily rash reconciliation and balance every day, Ensure and evaluate all applications for the Justice of the Peace courts of Brazos County, Be friendly, courteous communication, either in person or by telephone, to the public, the courts and all others in all matters. Testify upon request for cases involving collections, Preform indigent hearings with the Judge, and state and the defendant; prepare all paperwork for the court hearings and possible community service paperwork. Check with the Director or Assistant Director when a problem may arise to help make the right decision for the defendant. Assist other employees, as needed or requested, with answering incoming telephone calls, answering questions and or directing to proper personal according to the office procedures, Assist the public and other employees, as needed or requested, with records research and making copies, Perform all other duties assigned which fall within the general scope and ability level of the job, Prepare files and collections for all District and County courts in Brazos County Assist with preparing daily arresting agencies report, Assist with reviewing daily reports for the accounting purposes, - Perform duties in Court to testify on behalf of collections payment plans. Monitor community service hours performed by the defendants in lieu of payments when so ordered by the Judge. Process and input all traffic appeals for the County Clerk's office in collecting the court cost, special -expenses and fines, Prepare the daily and monthly reports for the Brazos County Auditor's Office. Perform all duties with the new computer system for Collections. Other Duties as assigned. 0%) Given: Preferred: '.. with courses in computer and typing preferred Required: 2 plus previous public and office experience,2 years and balancing all money being collected. i ne pnysical aerrands aescribeo here are representative or those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable Individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as books and stacks of records. Specifc vision abilities required by this job include close vision, distance vision, and ability to adjust focus. and basic computer information; ability to understand and carry out oral and written instructions; ability to maintain established records and files; ability to manage multiple priorities; ability to work with the public well and deal effectively With their questions or problems and maintain composure with difficult people; ability to establish and maintain effective working relationships with cc -works and employees and officials in other departments; ability to work as a team player; ability to communicate effectively orally and in writing; accurate typing skills. uonrmucus indoor activity in air controllea orrice, contact win persons accused anar or com contact with emotional, temperamental parties to court costs, fines, attorney and restitution. M 1� Date County Judge Class Number: j 1731-1 RIS{, y Brazos County 15 Job Description FLSA Status: Last Updated: September 6, 2012 Reports To: --------------------- Approved Date: Class Number: j 1731-1 Title: Pay Group: 15 Department: FLSA Status: Non Exempt Reports To: --------------------- Approved Date: ------- 110/03/2017 - --- EEOC Category: Collections Clerk III Collections Director of Collections Office and Clerical Template Revision 1.2 081152012 General Summary: To ensure collection court costs, fines and attorney fees, as ordered by the courts To work closely with all personal within the Judicial system to facilitate the timely collection of such fees, maintain accurate record keeping in accordance with applicable departmental procedures, regulations, laws and statutes. Essential Duties: -- ..-. _ d- _ -- - a- This is non -supervisory- posl4on- that - Involves_ - intlependenl—.._. jugment-- Implement departmental policies and procedures. Duties include serving tY public performing clerical and fling techniques in accordance with the laws and departmental policies and procedures. Regular and punctual attendance is required. Primary Job Duties: Process all payments for fees received by the Collections Department, Ensure defendants complete the application in its entirety, Interview defendants and establish payment agreements, Perform follow up and monitor defendants currently on payment plans, Initiate due diligence on past due accounts, Process postcards and last chance letters required by the Office of Court Administration and perform past due telephone calls, Initiate capias pro fine process when necessary, Maintain all records with capias pro fines, Update department database -input fees assessed by the courts, initiate no show letters, update contact information every time contact is made on account, process adjustments to financial system to reflect required adjustments and update address and phone information as needed, Perform daily rash reconciliation and balance personal drawers every day. Ensure and evaluate all applications for the Justice of the Peace courts of Brazos County, Friendly, courteous communication, either in person or by telephone, to the public, the courts and all others in all matters. Checks with the Director or Assistant Director when a problem may arise to help make the right decision for the defendant Assist other employees, as needed or requested, with answering incoming telephone calls, answering questions and or directing to proper personal according to the office procedures, Assist the public and other employees, as needed or requested, with records research and making copies, Perform all other duties assigned which fall within the general scope and ability level of the job, Assist with preparing daily arresting agencies report, Assist with reviewing daily reports for the accounting purposes, Perform duties In Court to testify on behalf of collections payment plans. Monitor community service hours performed by the defendants in lieu of payments when so ordered by the Judge. Maintains all Justice of the Peace collections files. Process and input all traffic appeals for the County Clerk's office in collecting the court cost, Special expenses and fines, Prepare all courts dockets, daily to have correct court cost for each cdminal case before the courts. as or courses in computer and typing Required: 2 pl and Preferred: years all money being collected. VO4. > I Z, pg. �� �� Certificates, Licenses, Required: Preferred: Demands — — — -- em- i -.. — ..- TyplCal: The physical demands described here are representative of those that must be met by an employee to successfully perforin the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and anus; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as books and stacks of records. Specific vision ablllties required by this job include close vision, distance vision, and ability to adjust focus. Knowledge, Skills, & Abilities Typical: Excellent knowledge of business English, office practices and procedures, departmental rules and regulations I and basic computer information; ability to understand and carry out oral and written instructions; ability to maintain established records and files; ability to manage multiple priorities; ability to work with the public well and deal effectively with their questions or problems and maintain composure with difficult people; ability to establish and maintain effective working relationships with co -works and employees and officials in other j departments; ability to work as a team player; ability to communicate effectively orally and in writing; accurate '.. typing skills. Continuous indoor activity in air controlled office, contact with persons accused and/or com contact with emotional, temperamental parties to court costs, fines, attorney and restitution. AMROVED I�L Duane Peters Date County Judge Class Number: 1731 -2 � a T Collections Clerk III „►��' �11t sl iia Brazos County Template RaNsian 1.2 08/1512012 {, rt?�r5 Job Description o Last Updated: September 6, 2012 Reports To: Director of Collections Class Number: 1731 -2 Title: Collections Clerk III Pay Group _ 15 Department I _ Collections FLSA Status: I Non Exempt Reports To: Director of Collections Approved Date: 1 10/03/2017 EEOC Category: I Office and Clerical General Summary: To ensure collection court costs, fines and attorney fees as ordered by the courts. To work closely with all personal within the judicial system to facilitate the timely collection of such fees, maintain accurate record keeping in accordance with applicable departmental procedures, regulations, laws and statutes. Essential Duties: This is a non -supervisory position that involves independent judgment. This position assumes supervisory status in the absence of Director and Assistant Director. Implement departmental policies and procedures. Duties include serving the public performing dedcsl and filing techniques in accordance with the laws and departmental policies and procedures. Regular and punctual attendance is required. Primary Job Duties: Process all payments for fees received by the Collections Department, Handles office as supervisor when the assistant and director are out, Ensure defendants complete the application in its entirety, Interview defendants and establish payment agreements, Perform follow up and monitor defendants currently on payment plans, Initiate due diligence on past due accounts, Process postcards and last chance letters required by the Office of Court Administration and perform past due telephone calls, Initiate capias pro fine process when necessary, Maintain all records with capias pro fines, Update department database -input fees assessed by the courts, initiate no show letters, update contact information every time contact is made on account, process adjustments to financial system to reflect required adjustments and update address and phone information as needed, Perform daily cash reconciliation and balance personal drawers every day, Ensure and evaluate all applications for the Justice of the Peace courts of Brazos County, Friendly, courteous communication, either in person or by telephone, to the public, the courts and all others in all matters. Checks with the Director or Assistant Director when a problem may arise to help make the right decision for the defendant. Assist other employees, as needed or requested, with answering incoming telephone calls, answering questions and or directing to proper personal according to the office procedures, Assist the public and other employees, as needed or requested, with records research and making copies, Perform all other duties assigned which fall within the general scope and ability level of the job, Assist with preparing daily arresting agencies report, Assist with reviewing daily reports for the accounting purposes, Perform duties in Court to testify on behalf of collections payment plans. Monitor community service hours performed by the defendants in lieu of payments when so ordered. by the Judge. Maintains all Justice of the Peace collections files. .. Process and input all traffic appeals for the County Clerk's office in collecting the court cost, special expenses and fines, Prepare all courts dockets, daily to have correct court cost for each criminal case before the courts. --- ----- ----- __ __-_ -- - _. _- __—. ........ Received, Director of collections - - .._—-------------- — --._-- ----_ ---..._. ........-- Given: If Director or Assistant Director of Collections is unavailable; Collections Clerk III, position —._ _.------- 2 assumes supervisory position in their absence. _—_— —_ _ Reawred i High school diploma or its equivalent - - Preferred: courses 2 plus previous public and ottice experience, 2 years and balancing all money being collected. va.LCA Py. ;'� Gertlt/CateS, Licenses, Knowledge, Skills, & Abilities The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; bend and kneel: and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as books and stacks of records. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus. and basic computer information; ability to understand and tarty out oral and written instructions; ability to maintain established records and files: ability to manage multiple priorities; ability to work with the public well and deal effectively with their questions or problems and maintain composure with difficult people; ability to establish and maintain effective working relationships wdh co -works and employees and officials in other departments; ability to work as a team player; ability to communicate effectively orally and in writing; accurate typing skills. continuous indoor acuvity in air controuea orrice, contact min persons accused andr or con, contact with emotional, temperamental parties to court costs, fines, attorney and restitution. APPROVED `L`� 31► Duane Peters Date County Judge voi. C� pg j (: Brazos County Job Description Last Updated: September 2017 Template Revision 1.2 08/15r2012 Class Number 1801 Title:Director Pay Group: N/A Department: Administration 'g _f FLSA Status Exempt Reports To Juvenile a Approved Date_ 10/03/2017 EEOC Category: - - Officials and Administration Provides direction and management for Probation ana uetermon uepartments mrougn program, Participates in planning of programs, policies or objectives for the department. Omer duties may be assigned. wit ensure trial an money appropnatea Tor me use of me Juvenile service uepanmem will be spent in a manner conducive to the needs of the county/community. Will ensure that the Juvenile Service Department addresses the issue of public safety by designing and implementing programs and probation services targeting those juveniles deemed in need of rehabilitation. Will be directly involved in the process of implementing programs and services that will serve the community. The Executive Director will develop and utilize the various department divisions to adequately address juvenile delinquency and prevention issues. Maintain 80 hours bi-annually of approved training to maintain JPO certification. Provide overall leadership and management of the department. Formulate departmental policy, directs its execution, and evaluates work accomplished. Direct the fiscal, personnel, budget and other administrative functions of the department. Maintain and evaluate annually the department's policy and procedure manual. Direct research and planning programs related to the improvement of operations and procedures of the department. Seek alternative sources for funding of programs operated by the department. Maintain 80 hours biannually of approved training to maintain JPO and JSO certification. On call 24 hours a day, subject to irregular work hours. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is related or a logical assignment to the position. , This job description does not constitute an offer of employment. The job description is subject to change by the employer as the needs of the employer and requirements of the Job change. Supervision I Received: I Juvenile Board Given: - P - p ---P .-_ P - Provides leadersb and su ervision to all as ects and emonnel of Brazos Colin Juvenile Servwes taucanon Required: 1 Master's degree in behavioral sciences, public administration, or related field, plus five years progressively i responsible experience in criminal justice; or Bachelor's degree in behavioral sciences, public administration, or i related field, plus 10 years progressively responsible experience in criminal justice; and must have at least one i , year of management experiendein criminal justice, knowledge of supervisory techniques, and ability to apply budget control. - Preferred - --- - - ----— ------- - cxpenence Required: To perform this job successfully, an individual must be able to perform each essential duty satisfactonty. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable ! accommodations may be made to enable individuals to perform the essential functions. Must be 21 years of age, or older, and be able to meet criteria for certification as a Juvenile Probation Officer and Juvenile I Supervision Officer through TJJD. Licenses, vaso l exas drivers license win appropriate liability auto insurance coverage (Drivers license requirements must be met within 30 days if employee recently moved from another state). Must be able to meet all criteria for certification as a probation officer through TJJD which includes a certified copy of transcript with written proof of accreditation of your college or university as well as written proof (on employers letterhead) of required work experience from previous employer (which should include dales of employment and description of job duties and performance), non -disqualifying criminal history/sex offender registration background check. Typical: Duties require daily standing, walking, sitting, talking and listening; frequent use of hands and/or fingers to grasp, handle, pick-up, pinch, type or feel; frequent reaching with hands or arms and lifting of objects over 100 pounds; close vision, distance vision, ability to distinguish color, peripheral vision, depth perception and ability to adjust focus. Physical demands described here are representative of those that must be met or are encountered by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must possess experience and knowledge of managerial skills to directly supervise, train, motivate, and evaluate personnel. Ability to establish and maintain an effective working relationship with other county department personnel and officials, other agency staff, the public, and outside organizations. Ability to read and understand legal manuals, letters, and memos. Ability to write letters and memos. Ability to communicate effectively orally, both in person and over the telephone. Ability to complete assigned projects in a timely manner. Ability to prioritize own and other's work. Basic computer skills, which include knowledge of, work processing and data entry. Ability to work independently and efficiently, yet as part of a team. Ability to apply good judgment and remain calm in stressful situations. Typical: The noise level in the work environment is usually moderate. While performing the essential duties of this job, the employee is constantly required to perform multiple tasks simultaneously, to work under time pressures to meet deadlines and to work closely with others as part of a team; the employee is frequently required to do tedious exacting work. Worker is subject to physical hazards from traffic; serious hazard and infection from exposure to communicable disease: physical harm as the result of confrontation. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable Individuals with disabilities to perform the essential functions. if jute Dine Peters Counts' Judge fir � Vol. �G pg. Brazos County Job Description Last Updated: September 2017 Template Revision 1.20811512012 Class Number: 1883 Title: Juvenile Probation Officer Pay Group: ; 18 Department:pI Juvenile,_ Adpministration i FLSA Status: Non Exempt p Reports To — — Probation Su ervisor j Approved Date: 10/03/2017 I EEOC Category_ — 1 Professional are diverted or wno are Brazos County. Essential Duties: Other duties may be assigned. Secure data regarding physical, psychological, and social factors contributing to juvenile's situation, and prepare social history investigations and other reports for the Juvenile Court. Arrange and participate in detention hearings. Accompany juveniles to Court, and testify when necessary; and, prepare conditions for which juvenile may be released when necessary. Transport juveniles to various locations. Take urine samples from clients. Interview and counsel children and their families. Prepare use plans, use plan reviews and exit plans. Conduct placement visits, home visits and school visits. Comply with all use management standards as defined by Texas Juvenile Justice Department. Make arrests and perform restraint techniques. Maintain 80 hours biannually of approved training to maintain JPO and JSO certification. On call 24 hours a day, subject to irregular work hours. Follow established policies, procedures and practices of the department. Abide by the Texas Juvenile Justice Department Code of Ethics. Maintain security and confidentiality of all use infdmtaton, files and chronos as required by the Texas Family Code. Facilitates and participates in departmental programs. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is related or a logical assignment to the position. This job description does not constitute an offer of employment. The job description is subject to change by the employer as the needs of the employer and requirements of the job change. Other Duties as Required: Bacnelor s degree in criminal Justice or a related held, plus one (1) year or responsible, paid experience In a li juvenile correctional work or social services. Preferred: _ I Experience — -- — —I Required: ! To perform this job successfully, an individual must be able to perform, each�essential duty satisfactorily. The requirements listed below are representative of the knowledge skill, andlbrability required. Reasonable j accommodations may be made to enable individuals to perform the essential functions Must be 21 years of !I age or older, and be able to meet criteria for certification as a Juvenile Probation Officer and Juvenile i Supervision Officer through TJJD. j Preferred Certificates, Licenses, Registrations Required: Valid Texas driver's license with appropriate liability auto insurance coverage (Driver's license requvements must be met within 30 days If employee recently moved from another state). Must be able to meet all criteria for certification as a probation officer through TJJD which includes a certified copy of transcript with written proof of accreditation of your college or university as well as written proof (on employer's letterhead) of required j work experience from previous employer (which should include dates of employment and description of job duties and performance), non -disqualifying criminal history/sex offender registration background check. Preferred: VO(. T G' Pg. Demands Duties require daily standing, walking, sitting, talking and listening; frequent use of hands and/or fingers to grasp, handle, pick-up, pinch, type or feel; frequent reaching with hands or arms and lifting of objects over 100 pounds; close vision, distance vision, ability to distinguish color, peripheral vision, depth perception and ability to adjust focus. Physical demands described here are representative of those that must be met or are encountered by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Typical: j An understanding of human behavioral patterns and the ability to apply good judgment in dealing Win troubled youth and their families. Ability to remain calm in stressful situations. Most possess basic computer knowledge and competence. Ability to communicate effectively orally and in writing. Must have physical ability to make arrests and perform restraint techniques. The noise level in the work environment is usually moderate. While parfonning the essential duties of this Job the employee is constantly required to perform multiple tasks simultaneously, to work under time pressures to meet deadlines and to work closely with others as part of a team; the employee is frequently required to do tedious exacting work. Worker is subject to physical hazards from traffic; serious hazard and infection from exposure to communicable disease; physical harm as the result of confrontation. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Date D°ane Yge County lud "'E ('.f, 2204 Title. I Court Coordinator Brazos County Template Redsion 1.2 0011512012 21 Department Job Description FLSA Status. Last Updated: September 2017 (Associate Judge #1 —, ADDroved Date: Class Number: 2204 Title. I Court Coordinator Pay Group 21 Department = _ - I Associate Judge #1 FLSA Status. Non Exempt Reports To. (Associate Judge #1 —, ADDroved Date: 1 10/03/2017 EEOC Category: I Paraprofessional The purpose of this description Is to provide an outline of the possible duties and responsibilities of the Court Coordinator for the Associate Court 1. The description does not cover all the duties. This will enable the person in this position to develop an understanding of his/her role as a member of the court as well as provide an overview as to how the position will interact within the legal and organizational framework of the court system. Judges have an expectation that their staff will follow these canons. hlto://www.courts.state.lx.us/Judethics/C nons.asp. SUMMARY: The primary duties of this position are to manage, direct, supervise, coordinate and plan the operations of this Court. The coordinato coordinates and maintains the court's calendar and docket for Brazos County Associate Court 1, acts as a liaison between the judge and general public regarding the court calendar, schedule of settings, appointment of attorneys, and S/T related issues. • Coordinates and maintains the court's calendar and docket, including resolving calendar conflicts for judge, attorneys and litigants with approval of court; • Acts as a liaison between the judge and general public regarding the court calendar, schedule of settings, appointment of attorneys and SIT related issues; • Acts as a liaison between the judge and Brazos County Sheriffs Department regarding S(r related issues; • Coordinates the availability of lawyers, parties, and court personnel in setting the docket; • Sets and supervises movement of cases and various proceedings; • Posts and distributes copies of dockets to appropriate offices; • Maintains awareness of developments in court activities and reports all delays in case movement; • Notifies parties to ensure their appearance at proceedings; • Ensures that defendants appear in court; • Types and prepares paperwork for setting of cases; • Mails all appropriate paperwork to all parties; • Performs general clerical duties when court is not in session; • Secures appointment of visiting judges in absence ofjudge; • Provides assistance to the public, including directing people to the appropriate offices; • Acts as a liaison between the judge and all County Courts at Law and District Courts regarding scheduling and disposition of cases; • Oversees appointment of attorneys pursuant to Brazos County Indigent Defense Plan and maintains all records of compliance; • Assists In preparing annual budget and oversees basic budget expenditures; • Prepares jail orders and all other documents reflecting the disposition of cases; , • Prepares bond fortes; • Maintains case informaUon, including disposition of rases; - • Prepares and maintains a variety of records on court activities; - • Performs all other duties as requested by Presiding Judge. High school graduation or its equivalent; or any equi• provides the required knowledge, skills and abilities. Preferred: Required: f Coordinator must possess general knowledge of court rules, procedures and regulations. Coordinator must I also possess knowledge of standard office practices and procedures, basic accounting practices and familiarity I with Microsoft Word and Excel. p9. 33 Certificates, Licenses, concerning Court Coordinators. j Typical: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the I employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as books and stacks of records. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus. Knowledge, Skills, Abilities Work Environment Typical: I Coordinator must possess general knowledge of court rules, procedures and regulations, including trial proceedings and preparation of orders. Coordinator must also possess knowledge of standard office practices and procedures, basic accounting practices and familiarity with Microsoft Word and Excel. Operate computes, including word processing and spreadsheet software; type accurately; effectively manage case load; perform basic mathematical calculations; understand and follow instructions; write letters and memos; communicate effectively, both orally and in writing; and maintain effective working relationships with co-workers, judges, attorneys, and the general public. rhe work environment characteristics described nere are representative or [nose an empioyee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The employee must frequently perform multiple tasks simultaneously, change tasks, perform tedious exacting work, and work closely with others as part of a team. APPROVED Duane Peters Date County Judge I r 1 r�1R. 2205 ! Title: Brazos County - - Pay Group Job Description u �,,;�-�•t;�� Last Updated: September 2017 FLSA Status Non Exempt Template Revision 1 1 0811512012 Class Number: 2205 ! Title: Bailiff - - Pay Group - - - - -- 17 Department: Brazos County Magistrate #1 FLSA Status Non Exempt Reports To: Brazos County Associate Judge #2 Approved Date: 10/03/2017 EEOC Category: Protective Service Workers General Summary: The Bailiff serves as the judge's personal security officer, maintains custody of prison the courtroom. The Bailiff performs courtroom management, operations and security. The most important and essential job function of this position is attitude which includes the following: interacting positively and cooperating with co- workers, working as a team member, functioning under intense time pressure and responding in a positive manner to supervision. The Bailiff is expected to treat all prisoners and persons appearing before the court with respect The Bailiff not only performs tasks specific to this position, but may perform other related duties and tasks as required or assigned. The Bailiff shall have the physical, mental and emotional abilities to perform the essential job duties of the position. Essential Duties: • Prepares the courtroom for legal proceedings; • Assists the judge In preparing for legal proceedings, including pulling case files, calling agencies to arrange for court appearances, and scheduling proceedings; Calls court to order and escorts Judges to the courtroom; • Maintains security/control of the courtroom, including warning, removing, and/or restraining individuals whose behavior is disruptive to the proceedings; • - Searches courtroom before and after hearings; • Procures and posts court dockets; • Amests/takes custody of persons sentenced or with outstanding warrants; • Performs searches of persons as needed; • Fingerprints defendants; • Assists witnesses and attorneys during courtroom proceedings as needed or directed; • Assists court personnel as requested or directed; • Transports defendants within courtroom or as directed; • Prepares affidavits of non-appearance for bond forfeitures; Secures courtroom and offices of the court at the end of the day; • Prepares jail order and bond forms; ' • May perform the duties of Administrative Secretary and courtroom duties of Court Coordinator; • Performs all other duties as requested by Presiding Judge. • Maintains docket statistics for the Associate Court 1. • Serves on advisory boards as requested. • Performs all other duties as requested by Associate Court 1 Judge. _ Duties Supervision --. ---- --- I Received�: From Associate Judge — --= GIVen: This is a non -supervisory position. Preferred: two years of experience. V®G G_pg• T 7 j Typical: i ne pnysicai eemanus oescnoee nere are representative or mese met must tie met by an employee to j successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the j employee is regularly required to stand and walk, frequently lift and/or move objects weighing up to 20 pounds or more, such as books, boxes and stacks of records. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, color vision, and ability to focus. Abilities Typical: j Knowledge of courtroom practices and procedures, as well as, courtsecurity procedures and jail procedures i for supervising anti/or transporting inmates. Ability to establish and maintain effective working relationships with judges, other law enforcement officers, attorneys, and the general public. Ability to follow written and verbal instructions and to communicate effectively, both orally and in writing. Ability to deal with people In potentially 1 dangerous situations. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level In the work environment is usually moderate. The employee is constantly required to work closely with others as a part of a team. The employee is frequently exposed to danger and/or physical abuse; required to perform tedious exacting work, and required to work under time pressures to meet deadlines. The employee is occasionally required to perform multiple tasks simultaneously, and to switch from one task to another. The employee occasionally experiences varying periods of idle time interspersed with emergencies requiring intense concentration. 311�� Duane Peters Dete County Judge Brazos County Job Description Last Updated: September 2017 Template ReNsion 1.2 09115/2012 Class Number: l 2208 Title: I Balllff, Associate Court #2 roup Pay Group: - 17 Department: Associate Court #2 FLSA Status: Non ExemptReports To Family Law Associate Judge/Felony Associate Judge i Approved Date: 10/03/2017 1 EEOC Category: Protective Service Workers General Summary_ Serves as Judge's personal security officer and assist the Judge in administering courtroom procedure and in maintaining order in the courtroom. I 1 LEssential Duties: Provides protection to the Judge, jury and people in the courtroom. Prepares the courtroom for various legal proceedings. i Returns files from courtroom to the District and/or County Clerk's offices. Maintains order in the courtroom, including warning, removing and/or restraining individuals whose behavior is disruptive to the proceedings. Transpods and supervises jail inmates to and from the County jail I Calls witnesses to give testimony in court. I jPerforms searches of persons as needed. I Prepares affidavits of non-appearance for bond forfeitures. Secures courtroom and offices of the court at the end of the day. II May perform the duties of Administrative Secretary and courtroom duties of the Court Coordinator. Other Duties as assigned, _ 1% -----___I Supervision -_ - Received.Family Law Associate Judge and Felony Associate Judge - Given. j This is a non -supervisory position:-- —) High School graduation or its equivalent; or any equi' provides the required knowledge, skills, and abilities. Preferred: Ex erierrce Required: -'.. At least two years of experience. Preferred: _---------- -- Certificates, Licenses, —_. Registrations --------- `-Basicc --- as -- ------ Commission Law ----------- Bata n Required: i Basic certification as a jailer by the Texas rJommisston on Law Enforcement Officer Standards and Education (TCLEOSE). Preferred: j Certlfled peace officer is preferred. I Vol. l Pg.. 3 The physical demands here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finder, handle or feel; reach with hands and arms; bend and kneel; and talk and hear. The employee is frequently required to stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as books and slacks of records. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, color vision and ability to adjust focus. Abilities j Typical: Court rules, procedures, and regulations; and mal proceedings and orders. understand and follow instructions, rules, regulations and laws. Physically restrain other individuals: safely handle a firearm and other security devices; establish and maintain effective working relationships with Judges; other law enforcement officers, attorneys, jurors, and the general public; and communicate effectively, both orally and in writing. I. Work Environment Typical: The work environment characteristics described here are representative of those and employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The employee is constantly required to work closely with others as a part of a team. The employee is frequently exposed to danger and/or physical abuse; required to perform tedious, exacting work and required to work under time pressures to meet deadlines. The employee is occasionally required to perform multiple tasks simultaneously, and to switch from one task to another. The employee occasionally experiences varying I periods of idle time interspersed with emergencies requiring intense concentration. APPROVED IL311 ��- Duane Peters Date County Judge Pg. G Brazos County Job Description Last Updated: September 2017 Class Number: 2209 Pay Group. 21 FLSA Status: Non Exempt Approved Date: j 1 010 3/201 7 Title: Department: Reports To: EEOC Catec Template Rehaian 1 1 0811512012 Court Coordinator, Associate Court #2 Associate Court #2 Family Law Associate Judge/Felony Associate Judge Coordinates and maintains the court's calendar and docket for Family Law Associate Judge, and acts as a liaison between the public regarding the court calendar, schedule of settings. Monitors inmates for attorney status Felony Associate Judge. Essential Duties: ------ -- — --- . - -- - — - _- _ _ .._... -- -- Acts as liaison— between Judge and general public regarding courtcalendar and schedule of settings. Schedules court proceedings and maintains court calendar, including resolving calendar conflicts for Judge, Attorneys and litigants with approval of court. Coordinates the availability of lawyers, partes, and court personnel in setting the docket. Sets and supervises movement of cases and various proceedings. Posts and distributes copies of dockets to appropriate offices. Maintains awareness of developments in court activities and reports all delays in case movement. Notifies parties for their appearance at proceedings. Types and prepares paperwork for setting of cases. Mails all appropriate paperwork to all parties. Performs general clerical duties when court is not in session. Provides assistance to the public, including directing people to the appropriate offices. Performs duties of the Administrative Secretary. May perform some duties of the court Bailiff and may assist with the maintenance of a variety of records on court activities. Given: 11, This is a Wgh School graduation or its equivalent; or any equivalent combination of education and experience that provides the required knowledge, skills and abilities. Vol.. r0 pg.� Certificates, Licenses, Registrations ---- j -------- Required: i Certification as Preferred: I � ------ ----- ------------ I I fi7Ti.MIA, Typical The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, used hand to finger, handle, or feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must j frequently lift and/or move objects weighing up to 20 pounds, such as books and stacks of records. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, color vision, and ability to adjust focus. Knowledge, Skills, & Abilities j TyplCal: Court rules, procedures, and regulations; trial proceedings and orders, standard office practices and procedures; and personal computers. Read and apply the law in preparing and organizing court's charges; operate computers, including word processing and spreadsheet software; type accurately; effectively manage case load; perform basic mathematical calculations; understand and follow instructions; write letters and memos; communicate effectively, both orally and in writing; and maintain effective working relationships with j co-workers, judges, attorneys and the general public. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The employee is constantly required to work closely with others as a part of a team to perform tedious, exacting work, and to work under time pressures to meet deadlines. The employee is frequently required to perform multiple tasks simultaneously, and to switch from task to another. �P,RQVED Duane Peters County Judge Date 1 Vol. 9 Brazos County Job Description Last Updated: September 2017 Template ReNsion 1.2001192012 Class Number: ---------- 2214 Title: Workers Compensation Coordinator --- - --------- - -- Pay Group: -_- - j 13 Department: - - - Risk Management FLSA Status:Non — - Exempt Reports To Risk Manager ... ..... ............. ---- Approved Date: 10103/2017EEOC Category: — (Office and Clerical Perforins various administrative functions, including typing documents, answering telephones, and greeting me puouc; maintains dataoase or workers' compensation claims, monitors status, and ensures that claims are handled in a timely manner; serves as liaison between county and other agencies; and prepares requisition/payment authorizations as directed, monitors budgetary information, and updates expenditures and balances. Essential Duties: reporting procedures, and responds to citizen complaints, copying documents, distributing documents, preparing and printing reports, and fling; Answers the telephone, including handling multiple phone Imes and taking and delivering messages for risk manager; Greets public and directs them to the appropriate person or office; Maintains database on workers' compensation claims, verifies workers' compensation coverage, monitors status of claims, ensures that claims are handled in a timely manner, prepares annual workers compensation renewal; Serves as liaison between insurance company, physicians, therapists, and employees; Prepares requisition/payment authorizations as directed, monitors budgetary information, and updates expenditures and balances; Notifies all employees/committee members of upcoming training classes/meetings, tracks attendance at classes, attends training, workshops, and meetings as directed; assists with safety orientation and monthly tramings as needed. Arranges physician appointments for injured employees, monitors claims/lost time, and maintains record of litigation cases against the county; Maintains departmental calendadschedule, schedules meeting rooms, makes travel arrangements, and prepares travel advances and reimbursements; and Processes incoming mail, including sorting and distributing. Received: I –_–_- 1—This is a _-- _ _ _ -- Given: inon-supervisory position, however may assign and revie—w the w—on_ of temporryaor volunteer personnel. Required: I High school graduation, or its equivalent; or any equivalent.combination of education provides the required knowledge, skills, and abilities.. i Experience Required: Two years of insurance -related experience. _ Preferred - -------------------------- Certificates, Licenses, Registrations - j Required: None. --------_-----— i --- Preferred: - - ----- - ------ ---------- I I. Physical Demands_ _ -- - -- - - -- - Typical: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this lob. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. I � While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or I feel; reach with hands and arms; and talk and hear. The employee frequently is required to stand and walk. The employee must occasionally lift and/or move objects weighing up to 20 pounds, such as files, stacks of i records, or other similar objects. Specific vision abilities required by this job include close vision, and ability to --_-- ----_I adiustfocus.--- – Viii. ✓' .�.`).....__�� �✓> i procedures; and standard office practices. Establish and maintain effective working relationships with county employees, representatives of governmental agencies, and the general public; communicate effectively, both orally and in writing; operate standard word processing and spreadsheet software; read and interpret standard policies and procedures; work with minimum supervision; orgapize.and.prionhze.tasks; and remain. calm when -dealing with ratecitizens.__ The work environment characteristics described here are representative of those an employee encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The employee must frequently work under time pressures, work closely with others as part of a team, change tasks, and perform multiple tasks simultaneously. Brazos County Job Description Last Updated: September 2017 Template Revision 1.2 0811 92012 Class Number: Pay Group—: & IF LSA Status: rA proveidliate: 2310 Title: 20 Department: Exempt Reports To: 10/03/2017 EEOC Category: Office Manager Tax Assessor/ Collector Tax Assessor/ Collector Office and Clerical ;.General Summary: i Oversees and manages daily functions of the tax office including but not limited to purchasing, budget, and personnel records. Required to work with office supervisors to promote better organization of staff and general office processes. Assist supervisors with special projects, bookkeeping documentation, and Special Inventory disbursal Essential Duties: Works with the Tax Assessor/Collector to organize schedules of work and all training opportunities for tax office staff. Assists with budget preparation and monitors fixed assets of office. Responsible for time sheet submission for all departments, oversight of purchasing and office inventory. Must assist various departments with special processes and daily balancing and reporting practices. Other Duties as assigned. (I%) Education Required: - ------ — ------ --- Preferred High school graduation or its equivalent. K --*'-----------. ----- I[f�a�cededu�ton*ln�ccounfing/bookkeepingand/or business r ferred. I [ Certificates, Licenses, Registr- ations . .... .. - - --------- Required: Must register with the Tax Assessor/Collectors Association and be willing to take education classes that provide opportunity to obtain certifications in the various duties of the County Tax Office. -- J Preferred: EVol. Pg. 5 fi • 3"Mm Typical: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as books and slacks of records. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus. Knowledge, Skills, & Abilities Typical: I Need an understanding of generally accepted accounting principles and standard bookkeeping practices and procedures, auditing practices and procedures; standard office practices and procedures, and effective management practices. Should become familiar with all reporting requirements to all agencies connected with i the County Tax Office. Organize and prioritize tasks to be assigned and completed; operate computers and standard office equipment, including word processing and spreadsheet software; read manuals, journals, and office memos; write letters, memos, and telephone messages; perform basic mathematical calculations; perforin basic accounting and bookkeeping functions; balance statements and accounts; reason and interpret laws, policies, and procedures; communicate effectively, both orally and in writing; and maintain effective working relationships with co- workers, the public, and state agencies. Must present professional appearance and attitude at all times and be willing to attend all continuing education schools and seminars necessary to keep abreast of laws, rules, and regulations affecting the county tax office. I he work environment characteristics aescnneo here are representative of mose an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. - The noise level in the work environment is usually moderate. The employee Is constantly required to work closely with others as a part of a team; to perform tedious, exacting work, and to switch from one task to another. The employee is frequently required to perforin multiple tasks simultaneously, and to work under time pressures to meet deadlines. 1�- Duane Peters Date County Judge I Vol.—�—� (j Pg. C. tt; nF. i �r4r, Brazos County 22 Job Description ,. .; Last Updated: September 2017 or Approved Date: Class Number:231 i Title: Pay Group: 22 Department: FLSA Status. Exempt Reports To. Approved Date: 10/03/2017 EEOC Category: Motor Vehicle Supervisor Tax Assessor/ Collector Tax Assessor/ Collector Officials and Administrators TempAte Remston 1.2 0811512012 NOTE: All Tax Office Employees report to the Tax Assessor/Collector through the Chief Deputy. Please refer to Tax Office Organizational Chart. Supervises all staff assigned to the Motor Vehicle Division of the Tax Office including Administrative Clerks, the Motor Vehicle Training Coordinator, and all Clerk I, Il, and III personnel, including assigning and reviewing work, conducting performance reviews, and recommending personnel actions; Coordinates and maintains Motor Vehicle Division staff work schedules to ensure that work is completed efficiently; Files and maintains personnel records for Tax Office; Files and maintains various types of records from the Tax Office and from local and state agencies; Assists with conduction of interviews for open positions in the Motor Vehicle Division; Balances the motor vehicle registration weekly report; including verifying the accuracy of receipt amounts and fund disbursements; Balances monthly motor vehicle sales tax report; Balances the Young Farmer Endowment Program Report; Works with Bookkeeping Department in management of all electronic transfers of funds and disbursement of funds for motor vehicle registration reports, sales tax reports, and the Young Farmer Endowment Program report, including preparing forms, entering information into computer system, and making photocopies; Examines title work prior to submission and oversees maintenance of mail and voided transactions; Compiles year-end report of total volume of work and total dollar figure collected by Motor Vehicle Division; Maintains knowledge of Tax Office Motor Vehicle Audit Trail and assists with specific questions regarding motor vehicle audit trail; Assists with administrative functions of the Texas Department of Transportation Registration and Title System; Assists the public in person, by telephone, and by mail concerning department information, researching records, filling out forms, and resolving relevant problems; and Assists motor vehicle clerks with customer service, including answering questions and providing information. Received: From Tax Given: supervises all personnel performing transactions related to motor vehicle records, including assigning reviewing work, conducting performance evaluations, and recommending personnel actions. Licenses, Preferred: Nigh scncol graouation of its equivalent; onarly equulalent combination at educ provides the required knowledge, skills, and abilities. seven years of experience and two years LL, Vol. BGG' pg. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and anus; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as books and stacks of records. Specific vision abilities required by this job include close vision, distance vision, and procedures, auditing practices and procedures; standard office practices and procedures, and supervisory management practices. Organize and prioritize tasks to be assigned and completed; supervise, train, evaluate, and motivate employees; operate computers and standard office equipment, including word processing and spreadsheet software; read manuals, journals, and office memos, write letters, memos, and telephone messages; perform basic mathematical calculations; perform basic accounting and bookkeeping functions; balance statements and accounts; reason and interpret laws, policies, and procedures; communicate effectively, both orally and in The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The employee is constantly required to work closely with others as a part of a team; to perform tedious, exacting work, and to switch from one task to another. The employee is frequently required to perform multiple tasks simultaneously, and to work under time pressures to meet deadlines. 32i� Date Duane peters COUINV judge Brazos County Job Description Last Updated: September 2017 Template Rehsion 1.2 081162012 Class Number Title: Adm.n...... ve Clerk _ _ Pa Y Group ' —I Department: � 16 I De P --- Tax Assessor/ Collector —1 FLSA Status: —2313 Non Exempt Rep orts To: - - - — Tax Assessor/ Collector r Approved Date 10/03/2017 EEOC Category: I Office and Clerical Performs a variety of cledcal and cashier duties for the Tax/Assessor Collector's Office. Administrative Clerks are responsible for the same duties as the Clerk I, ll, and III positions as well as work organization, inventory and reporting within their department. They assist the supervisory staff and maintain the flow of communication between the clerical and supervisory staff members. Administrative Clerks are encouraged to cross train between departments and often serve in more than one department. NOTE: All Tax Office Employees report to the Tax Assessor/Collector through the Chief Deputy. Please refer to Tax Office Organizational Chi Assists the public in person, by telephone, and by mail concerning department information, researching records, filling out forms, and resolving relevant problems; Performs general clerical duties as required, including filing, scanning, indexing, recording information, and making copies. Property Tax Clerk Receives and processes property tax payments in person, and through mail. Assists taxpayers with questions and general information on payment of taxes, homestead eligibility, trust/payment agreements and processes requests for tax certificates. Must assist with refund/overpayment documentation. Assists with beer and liquor license renewals by verifying tax information. Assists bookkeeping department with cash balancing duties. Balances cash drawer with work on a daily basis. Assists supervisors with balancing and reporting duties for various taxing jurisdictions. Must maintain a current knowledge of Texas Property Tax Code. Motor Vehicle Clerk Processes vehicle registration applications, including receiving payments and issuing sticker/receipts. Processes vehicle title transfers, including assisting customers with required documentation and examination of title paperwork for accuracy and completion. Processes various permit applications. Assists with processing beer and liquor license renewals, including receiving payments and issuing receipts. Assists bookkeeping department with cash balancing duties. Must maintain current knowledge of Texas Transportation Code as it affects registration and title processes. _Supervision_— Received: From Tax Assessor/Collector Given; i This is a non -supervisory position. I Typical: I I he physical demanas rlescnbed here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations maybe made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the I employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must j frequently lift and/or move objects weighing up to 20 pounds, such as books and stacks of records. Specific vision abilities required by thisjob include close vision, distance vision, and ability to adjust focus. Standard office practices and procedures, including handling cash and making change. Operate computers and standard office equipment; read and understand manuals, journals, policies and procedures, and office memos; write form letters, memos, and accurate telephone messages; perform basic mathematical calculations, including making change; communicate effectively, both orally and in writing; and maintain effective working relationships with co-workers and the general public. I he work environment characteristics aescnoed here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The employee is constantly required to work closely with others as a part of a team; to perform tedious, exacting work, and to switch from one task to another. The employee is frequently required to perform multiple tasks simultaneously, and to work under time pressures to meet deadlines. �'E PPROD Duane Peters Date County Judge I Class Number: ; 2321 Title: Property Tax Supervisor Pay Group: 22 1 Department Tax Assessor/ Collector - — - ---- — -- _ FLSA Status I Exempt Reports To: j Tax Assessor/ Collector Approved Date: 1 10/03/2017 EEOC Category: Officials & Administrators j General Summary: -- - — Manages the Property Tax Division of the Tax Office and performs a variety of accounting and office management tasks. Supervises all personnel performing transactions related to ad valorem tax assessment and collection, including assigning and reviewing work, conducting performance evaluations, and recommending personnel actions. NOTE: All Tax Office Employees report to the Tax Assessor/Collector through the (met ueputy. Please refer to I ax unite Organizational Cnart. Coordinates and maintains Property Tax Division staff work schedules to ensure that work is completed efficiently; Files and maintains various types of records from the Tax Office from local taxing jurisdictions, and state agencies; Assists with conduction of interviews for open positions in the Property Tax Division; Oversees daily tills of property tax employees and generates deposit reports for property tax division daily; Monitors and prepares disbursements of property tax refunds; Maintains Special Inventory Tax Report Records and works with Appraisal District to verify data pertaining to ail Special Inventories. Assists Chief Deputy with annual Truth in Taxation Calculations for all taxing jurisdictions and maintenance of jurisdiction rate data; Works with Bookkeeping Department in management of all electronic reporting of property tax collections and disbursement of funds for property tax reports to all jurisdictions, including preparing forms, entering information into computer system, and making photocopies; Maintains knowledge of Property Tax Audit Trail and assists with specific questions regarding property tax collection and tax certificate audit trail; Assists with administrative functions of the property tax collection software; Assists the public in person, by telephone, and by mail concerning department information, researching records, filling out forms, and resolving relevant problems; and Assists property tax clerks with customer service, including answering questions and providing information. Y 4 ' Brazos County Template Revision 1.209115/2012 Given: Job Description Last Updated; September 2017 of '.. recommending personnel actions. I Class Number: ; 2321 Title: Property Tax Supervisor Pay Group: 22 1 Department Tax Assessor/ Collector - — - ---- — -- _ FLSA Status I Exempt Reports To: j Tax Assessor/ Collector Approved Date: 1 10/03/2017 EEOC Category: Officials & Administrators j General Summary: -- - — Manages the Property Tax Division of the Tax Office and performs a variety of accounting and office management tasks. Supervises all personnel performing transactions related to ad valorem tax assessment and collection, including assigning and reviewing work, conducting performance evaluations, and recommending personnel actions. NOTE: All Tax Office Employees report to the Tax Assessor/Collector through the (met ueputy. Please refer to I ax unite Organizational Cnart. Coordinates and maintains Property Tax Division staff work schedules to ensure that work is completed efficiently; Files and maintains various types of records from the Tax Office from local taxing jurisdictions, and state agencies; Assists with conduction of interviews for open positions in the Property Tax Division; Oversees daily tills of property tax employees and generates deposit reports for property tax division daily; Monitors and prepares disbursements of property tax refunds; Maintains Special Inventory Tax Report Records and works with Appraisal District to verify data pertaining to ail Special Inventories. Assists Chief Deputy with annual Truth in Taxation Calculations for all taxing jurisdictions and maintenance of jurisdiction rate data; Works with Bookkeeping Department in management of all electronic reporting of property tax collections and disbursement of funds for property tax reports to all jurisdictions, including preparing forms, entering information into computer system, and making photocopies; Maintains knowledge of Property Tax Audit Trail and assists with specific questions regarding property tax collection and tax certificate audit trail; Assists with administrative functions of the property tax collection software; Assists the public in person, by telephone, and by mail concerning department information, researching records, filling out forms, and resolving relevant problems; and Assists property tax clerks with customer service, including answering questions and providing information. Must be registered with the i exas Department of Licensing and Regul Certification of Registered Texas Assessor -Collector with that agency. or Received: From Tax Assessor/Collector j Given: Supervises all staff assigned to the Property Tax Division of the Tax Office including Administrative Clerks, and !, all Clerk I, II, and III personnel, including assigning and reviewing work, conducting performance reviews, and '.. recommending personnel actions. Education --' Required: High school graduation or its equivalent; or any equivalent combination of education and experience which r provides the required knowiedge,-skills, and abilities. Preferred: I i I Must be registered with the i exas Department of Licensing and Regul Certification of Registered Texas Assessor -Collector with that agency. or Knowledge, Skills, Abilities The physical demands descrbetl here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as books and stacks of records. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus. practices and procedures, auditing practices and procedures; standard office practices and procedures, and effective supervisory management practices. Organize and prioritize tasks to be assigned and completed; supervise, train, evaluate, and motivate employees; operate computers and standard office equipment, including word processing and spreadsheet software; read manuals, journals, and office memos, write letters, memos, and telephone messages; perform basic mathematical calculations; perform basic accounting and bookkeeping functions; balance statements and accounts; reason and interpret laws, policies, and procedures; communicate effectively, both orally and in writing; and maintain effective working relationships with co-workers, the public, and state agencies. 1 ne work environment cnaractensucs aescnbeo here are representative or [nose an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The employee is constantly required to work closely with others as a part of a team; to perform tedious, exacting work, and to switch from one task to another. The employee is frequently required to perform multiple tasks simultaneously, and to work under time 1, pressures to meet deadlines. D\ Pete rs / County Judge Dai Vol. pg. 5� - ... Class Number: ----- _ j 2331 Title 4r V' N^ Brazos County Template ReNsion 1.208/192012 'C;C4J% Job Description A Sta s: _LSu Last Updated: September 2017 oy Approved Date. - ... Class Number: ----- _ j 2331 Title - -- - - Assistant Staff Accountant Pay Group: 17 Department: Tax Assessor/ Collector A Sta s: _LSu Non Exempt Reports To j Tax Assessor/ Collector _ Approved Date. 10/03/2017 EEOC Category. / Office and Clerical from Vehicle registration and processes deposit. MI, g property tax division processes NOTE: All Tax Office Employees report to the Tax Assessor/Collector through the Chief Deputy. Please refer to Tax Office Organizational Chart. Collects all work stations' close-out reports from property tax division and monies from previous day's business, and balances each clerk's close-out report with monies received. Totals monies received from Tax division by category, and makes corresponding deposit. Totals monies received from Vehicle registration by category, and makes corresponding deposit. Maintains detail ledger of returned checks and attempts to collect outstanding funds. Process approved refunds to customers from auto registration. Prepares payroll summary timesheet for the Tax office overall. Duties as Preferred: I he physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands for finger, handle, or feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as books and stacks of records. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus. r va,. &Me lax and transportation code a plus. meter Knowledge of work Clow ano County lax Office general pracli Operate computer and standard office equipment. Spreadsheet and word processing software required. Typical: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The employee is constantly required to work close with others as a part of a team: perform tedious, exacting work, and to switch from one task to another. The employee is frequently required to perform multiple tasks simultaneously, and work under time pressures to meet deadlines. A�120�['i,D Duane Peters County Judge Date lr: o.. 5 Brazos County Job Description Last Updated: September 2017 Class Number: Nu 2339 Ltle. Pay Group 15 — Department. -- _ FLSA Status: Non Exempt Reports To: j Approved Date: ....'1 _ ----- __— - -_- 10/03!2017 ,EEOC Category: Template Remion 1.2 0811512012 Motor Vehicle Training Coordinator Tax Assessor/ Collector Tax Assessor/ Collector Office and Clerical Performs a variety of clerical and cashier duties tot the I ax/Assessor collectors unite. MV I raining coordinator Is responsible for the same duties as the Clerk I, II, and III positions as well as work organization, inventory and reporting within their department. They assist the supervisory staff and maintain the flow of communication between the clerical and supervisory staff members. The MV Training Coordinator is responsible for maintaining the training manuals for the Motor Vehicle Department and overseeing the progress of each new motor vehicle clerk as well as disseminating new information to the department staff. Essential Duties: Assists the public in person, by telephone, and by mail concerning department information, researching records, filling out forms, and resolving relevant problems; Performs general clerical duties as required, including fling, scanning, indexing, recording information, and making copies. Processes vehicle registration applications, including receiving payments and issuing sticker/receipts. Processes vehicle title transfers, including assisting customers with required documentation and examination of title paperwork for accuracy and completion, Processes various permit applications. Assists with processing beer and liquor license renewals, including receiving payments and issuing receipts. Assists bookkeeping department with cash balancing duties. Must maintain current knowledge of Texas Transportation Code as it affects registration and title processes. Va. I ne physical demands described Mere are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as books and stacks of records. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus. Abilities Typical: Standard office practices and procedures, including handling cash and making change. Operate computers and standard office equipment; read and understand manuals, journals, policies and procedures, and office j memos; write form letters, memos, and accurate telephone messages; perform basic mathematical j '.. j calculations, including making change; communicate effectively, both orally and in writing; and maintain effective working relationships with co-workers and the general public, Typical: -rhe work environment characteristics described here are representative of those an employee encounters r while performing the essential functions of this job. Reasonable accommodations may be made to enable Individuals With disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The employee is constantly required to work closely with others as a part of a team; to perform tedious, exacting work, and to switch from one task to another. The employee is frequently required to perform multiple tasks simultaneously, and to work under time pressures to meet deadlines. -uuge Uate EV()(. , "I - �/ ) ig. 1 - lz--�:Ll- P 9 - -� Brazos County Job Description Last Updated: September 2017 Class Number: 2341 Pay Group: j 13 — __------- - FLSA Status: I Non Exempt Title: Department: Reports To: Clerk I Tax Assessor/ Collector Tax Assessor/ Collector Approved Date: i 10/03/2017 EEOC Category: j Office and Clerical _- General Summary: Performs a variety of Geriral and cashier tluties for the TaxlAssessor Collector's Office. Template Redsion 1.2 08115(2012 Essential Duties: NOTE: All Tax Office Employees report to the Tax Assessor/Collector through the Chief Deputy. Please refer to Tax Office Organizational Ch; Assists the public in person, by telephone, and by mail concerning department information, researching records, filling out forms, and resolving relevant problems; Performs general clerical duties as required, including filing, scanning, indexing, recording information, and making copies. Property Tax Clerk Receives and processes property tax payments in person, and through mail. Assists taxpayers with questions and general information an payment of taxes, homestead eligibility, trust/payment agreements and processes requests for tax certificates. Must assist with refund/overpayment documentation. Assists with beer and liquor license renewals by verifying tax information. Assists bookkeeping department with cash balancing duties. Balances cash drawer with work on a daily basis. Assists Supervisors with balancing and reporting duties for various taxing jurisdictions Must maintain a current knowledge of Texas Property Tax Code. Motor Vehicle Clerk Processes vehicle registration applications, including receiving payments and issuing slicker/receipts. Processes vehicle title transfers, including assisting customers with required documentation and examination of tifle paperwork for accuracy and completion. Processes various permit applications. Assists with processing beer and liquor license renewals, including receiving payments and issuing receipts. Assists bookkeeping department with cash balancing duties. Must maintain current knowledge of Texas Transportation Code as it affects registration and title processes. )sition." High school graduation or Its equivalent or I provides the required knowledge, skills, and Required: /7 Vot. T� Pg j j Work Environment Typical: I ne physical demands descnbed here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; bend and I kneel; and talk and hear. The employee frequently Is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as books and stacks of records. Specific vision abilities required by this lob include close vision, distance vision. and ability to adiust focus. Standard office practices and procedures, including handling cash and making change. Operate computers and standard office equipment; read and understand manuals, journals, policies and procedures, and office memos; write form letters, memos, and accurate telephone messages; perform basic mathematical calculations, including making change; communicate effectively, bath orally and in writing; and maintain effective workinq relationships with co-workers and the aeneral public. Typical: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations maybe made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The employee is constantly required to work closely with others as a part of a team; to perform I tedious, exacting work, and to switch from one task to another. The employee is frequently required to perform I multiple tasks simultaneously, and to work under time pressures to meet deadlines . . __._..._r_........___.—.._.._._.__ ..,.. __—_—_..._._ ------ ...._.........--_.._ ......._...__..— ._.._._.._... f�P�lt<t% +— gate DllallB Fcstacs Lourity Judge vol. 7 C D pg, ti _. Brazos County Job Description Last Updated: September 2017 Template Revision 13 08/15/2012 Class Number: 2343 i Title: Clerk II PayGroup: 14 Department_ Tax Assessor/ Collector FLSA Status: j Non Exempt I Reports To: —f Tax Assessor/ Collector Approved Date. 1 10/03/2017 EEOC Category: I Office and Clerical -- _ t ------.. ...... ---. -.. General Summary: Performs a varietyof clerical and cashier duties for the TadAssessor ColieClor's Offce. The Clerk II position is the next position above Clerk I. The job duties include all responsibilities of Clerk I with additional responsibilities. Assists the public in person, by telephone, and by mail concerning department information, researching records, filling out forms, and resolving relevant problems; Performs general clerical duties as required, including filing, scanning, indexing, recording information, and making copies. Property Tax Clerk Receives and processes property tax payments in person, and through mail, Assists taxpayers with questions and general information on payment of taxes, homestead eligibility, hust/payment agreements and processes requests for tax certifcates .Must assist with refund/overpayment documentation. Assists with beer and liquor license renewals by verifying tax information. Assists bookkeeping department with cash balancing duties. Balances cash drawer with work on a daily basis. Assists Supervisors with balancing and reporting duties for various taxing jurisdictions. Must maintain a current knowledge of Texas Property Tax Code. Motor Vehicle Clerk Processes vehicle registration applications, including receiving payments and issuing sticker/receipts. Processes vehicle title transfers, including assisting customers with required documentation and examination of title paperwork for accuracy and completion. Processes various permit applications. Assists with processing beer and liquor license renewals, including receiving payments and issuing receipts. Assists bookkeeping department with cash balancing duties. Must maintain current knowledge of Texas Transportation Code as it affects registration and title processes. Given: This is a non -supervisory position. Required: I High school graduation or its equivalent; or any equivalent combination of education and experience which provides the required knowledge, skills, and abilities. - Certificates, Licenses, Preferred: Vol.-- Pg. �5-- Knowledge, Skills, & Abilities Work Environment I ne physical demands aescnbed here are representative of those mat must be met by an employee to successfully perform the essential functons of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as books and stacks of records. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus. and standard office equipment; read and understand manuals, journals, policies and procedures, and office memos; write farm letters, memos, and accurate telephone messages; perform basic mathematical calculations, including making change; communicate effectively, both orally and in writing; and maintain Typical: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The employee is constantly required to work closely with others as a part of a team; to perform tedious, exacting work, and to switch from one task to another. The employee is frequently required to perform multiple tasks simultaneously, and to work under time pressures to meet deadlines. M 110/3/1 Duane Peters Date County Judge Vol, Brazos County Job Description Last Updated: September 2017 Class Number: 2345 1 Title* I Clerk III Pay Group: 15 1 Department: I Tax Assessor/ Collector --- FLSA Status: Non Exempt Reports To: Tax Assessor/ Collector Approved Date: 10/03/2017 EEOC Category: j Office and Clerical Performs a variety of clerical and cashier duties for the Tax/Assessor Collectors Office. Clerk III is the senior Clerk P( all responsibilities of Clerk I and Clerk 11 with additional responsibilities that include assisting the Administrative Clerks. Essential Duties: Template ReNsion 1.20811512012 NOTE: All Tax Office Employees report to the Tax Assessor/Collector through the Chief Oeputy. Please refer to Tax Office Organizational Ch Assists the public in person, by telephone, and by mail concerning department information, researching records, filling out forms, and resolving relevant problems; Performs general clerical duties as required, including filing, scanning, indexing, recording information, and making copies. Property Tax Clerk Receives and processes property tax payments in person, and through mail. Assists taxpayers with questions and general information on payment of taxes, homestead eligibility, trust/payment agreements and processes requests for tax certificates. Must assist with refund/overpayment documentation. Assists with beer and liquor license renewals by verifying tax information. Assists bookkeeping department with cash balancing duties. Balances cash drawer with work on a daily basis. Assists Supervisors with balancing and reporting dudes for various taxing jurisdictons. Must maintain a current knowledge of Texas Property Tax Code. Motor Vehicle Clerk Processes vehicle registration applications, including receiving payments and issuing sticker/receipts. Processes vehicle title transfers, including assisting customers with required documentation and examination of title paperwork for accuracy and completion. Processes various permit applications, Assists with processing beer and liquor license renewals, including receiving payments and issuing receipts. Assists bookkeeping department with cash balancing duties. Must maintain current knowledge of Texas Transportation Code as it affects registration and title processes. i, uidner L)utjes as assigme_Ui "/O)_____ uloervi . si . an Received: From Tax AssessorlCollector_ This is a non -supervisory position. t Required: j High school graduation or its equivalent; or any equivalent combination of education and experience which I provides the required knowledge, skills, and abilities. � Experience Required: Six months of office experience. Preferred: — --- — ---------- — ------ Certificates, Licenses, Registrations Required: equir None FVol. �2 til Pg. Physical Demands____ -- _ — - --- -- �I Typical i The physical demands descdbed here are representative of those that must be met by an employee to successfully perform the essential functions of this Job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as books and stacks of records. Specific vision abilities required by thisjob include close vision, distance vision, and ability to adjust focus _ and standard office equipment; read and understand manuals, journals, policies and procedures, and office memos; write form letters, memos, and accurate telephone messages; perform basic mathematical calculations, including making change; communicate effectively, both orally and in writing; and maintain effective working relationships with co-workers and the general public. 1 tie work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The employee is constantly required to work closely with others as a part of a team; to perform tedious, exacting work, and to sw/tch from one task to another. The employee is frequently required to perform multiple tasks simultaneously, and to work under time pressures to meet deadlines. ML/3/1-4 Duane Peters Date County Judge FVCWI _ >% C G Pg. G _. Class Number: 2355 Title: Pay Group wR.N , st n,�� ➢* Brazos County Template Revision 12 08M 512012 FLSA Status Job Description Reports To _ Last Updated: September 2017 ! 10/03/2017 EEOC Category: Class Number: 2355 Title: Pay Group 06 Department — - FLSA Status Non Exempt Reports To _ — Approved Date: ! 10/03/2017 EEOC Category: Position End Temporary Date: 109/30/2018 Employee Signature: Clerk, Temp -Tax Office Tax Assessor/ Collector Tax Assessor/ Collector Office and Clerical NOTE: All Tax Office Employees report to the Tax Assessor/Collector through the Chief Deputy. Please refer to Tax Office Organizational Ch; Assists the public in person, by telephone, and by mail concerning department inforalion, researching records, filling out fors, and resolving relevant problems; Performs general clerical duties as required, including fling, scanning, indexing, recording Information, and making copies. Property Tax Clerk Receives and processes property tax payments in person, and through mail. Assists taxpayers with questions and general information on payment of taxes, homestead eligibility, trusUpayment agreements and processes requests for tax certificates. Must assist with refund/overpayment documentation. Assists with beer and liquor license renewals by verifying tax inforalion. Assists bookkeeping department with cash balancing duties. Balances cash drawer with work on a daily basis. Assists supervisors with balancing and reporting duties for various taxing jurisdictions. Must maintain a current knowledge of Texas Property Tax Code. Motor Vehicle Clerk Processes vehicle registration applications, including receiving payments and issuing sticker/receipts. Processes vehicle title transfers, including assisting customers with required documentation and examination of title paperwork for accuracy and completion. Processes various permit applications. Assists with processing beer and liquor license renewals, including receiving payments and issuing receipts. Assists bookkeeping department with cash balancing duties. Must maintain current knowledge of Texas Transportation Code as It affects registration and title processes. Voter Registration Clerk Processes voter registration applications, including reviewing applications, entering valid applicants in computer, printing and mailing voter certificates and notices of incomplete applications and suspense notifications. Provides. voter registration applications and information to public. Updates voter information including name and address changes, deletion of voters no longer eligible; arid processes and tracks convicted felons for voting and jury wheel purposes. Works to provide the most accurate information for election processes in Brazos County. Deputizes volunteer deputy voter registrars and tracks and documents assigned inventory. Assists with the switchboard and with processing county mail, Must maintain current knowledge of the Texas Election Code as it affects Voter Registration processes. Education— ___-- Required: !High school graduation or its equivalent] or any equivalent combination of education and experience which provides the required knowledge, skills, and abilities. Preferred. j va._�_... Pg. G� Licenses, Required: I None Preferred: Demands Typical: I The physical demands aescribed here are representative of those trial must be met oy an employee to { successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as books and stacks of records. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus. Skills, & Abilities ISM Standard office practices and procedures, including handling cash and making change. Operate computers and standard office equipment; read and understand manuals, journals, policies and procedures, and office memos; write form letters, memos, and accurate telephone messages; perform basic mathematical calculations, including making change; communicate effectively, both orally and in writing; and maintain effective working relationships with co-workers and the general public. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level In the work environment is usually moderate. The employee is constantly required to work closely with others as a part of a team; to perforin tedious, exacting work, and to switch from one task to another. The employee is frequently required to perform multiple tasks simultaneously, and to work under time pressures to meet deadlines. PEOVEYD k Duane Peters County Judge Date vol. . '46 D pg. G -- _.--._ -- - -— - - ---1 Class Number: -2585 Title j District Judge 85th DC Pay Group Unclassified Department I District Court FLSA Status. Not Covered Reports to Approved Date: 10/03/2017 EEOC Category: Officials and Administrators I A uistnct Judge presides over a uismct court, which is a Wal court of general suolect matter lunsdiction uncer the I exas constnution. uistnct col, have general original jurisdiction over all causes of action for which a remedy or jurisdiction is not otherwise provided by law or by the constitution, and have the power to issue various writs to enforce their jurisdiction. District Judges also have some county administrative responsibilities. over a to either civil or criminal cases; Presides over hearings, jury trials, and non -jury trials related to the following: tax cases in Brazos County; felony criminal cases and all misdemeanor cases in addition to those involving official misconduct; divorce cases; suits for title to land and enforcement of liens on land; contested elections; suits for slander or defamation; suits on behalf of the state for escheat; and family law matters and civil matters where the amount in controversy meets specific statutory amounts; Issues writs of habeas corpus, mandamus, injunction, certiorari, sequestration, attachment, garnishment, or other writs necessary to enforce the District Court's jurisdiction; Impanels a Grand Jury, receives indictments from Grand Juries, and tries the persons) accused in the indictment; In conjunction with other District Judges in Brazos County, oversees the operations of the County Auditor and Community Supervision & Corrections departments, including appointing and removing the County Auditor and the Chief Adult Probation Officer; Conducts legal research and prepares legal rulings; Supervises personnel assigned to a District Court; Attends continuing legal educationcoursesas. necessary; May serve on various boards such as the Juvenile Board and the Adult Probation. Department; May be assigned to hear cases in other counties and regions; and Performs other duties as specified by state law or the state constitution. Each District Judge is elected to a four-year term. Other Duties as assigned_(1%p Certificates, Licenses, A candidate for District Judge must be at least 25 years of age, a practicing attorney or a judge of a court State of Texas for four years, a resident of the district in which heishe seeks election, and a citizen of the United States. tm Vol. ` P9• l4 M1� i4 e Brazos County Template Remicr 1205-18-17 �= Job Description � Last Updated: May 2017 U4. -- _.--._ -- - -— - - ---1 Class Number: -2585 Title j District Judge 85th DC Pay Group Unclassified Department I District Court FLSA Status. Not Covered Reports to Approved Date: 10/03/2017 EEOC Category: Officials and Administrators I A uistnct Judge presides over a uismct court, which is a Wal court of general suolect matter lunsdiction uncer the I exas constnution. uistnct col, have general original jurisdiction over all causes of action for which a remedy or jurisdiction is not otherwise provided by law or by the constitution, and have the power to issue various writs to enforce their jurisdiction. District Judges also have some county administrative responsibilities. over a to either civil or criminal cases; Presides over hearings, jury trials, and non -jury trials related to the following: tax cases in Brazos County; felony criminal cases and all misdemeanor cases in addition to those involving official misconduct; divorce cases; suits for title to land and enforcement of liens on land; contested elections; suits for slander or defamation; suits on behalf of the state for escheat; and family law matters and civil matters where the amount in controversy meets specific statutory amounts; Issues writs of habeas corpus, mandamus, injunction, certiorari, sequestration, attachment, garnishment, or other writs necessary to enforce the District Court's jurisdiction; Impanels a Grand Jury, receives indictments from Grand Juries, and tries the persons) accused in the indictment; In conjunction with other District Judges in Brazos County, oversees the operations of the County Auditor and Community Supervision & Corrections departments, including appointing and removing the County Auditor and the Chief Adult Probation Officer; Conducts legal research and prepares legal rulings; Supervises personnel assigned to a District Court; Attends continuing legal educationcoursesas. necessary; May serve on various boards such as the Juvenile Board and the Adult Probation. Department; May be assigned to hear cases in other counties and regions; and Performs other duties as specified by state law or the state constitution. Each District Judge is elected to a four-year term. Other Duties as assigned_(1%p Certificates, Licenses, A candidate for District Judge must be at least 25 years of age, a practicing attorney or a judge of a court State of Texas for four years, a resident of the district in which heishe seeks election, and a citizen of the United States. tm Vol. ` P9• APPROVED Duane Peters Date County Judge Brazos County Job Description Last Updated: May 2017 Class Number: -------- 4 Pay Group: FLSA Status. — _------ Approved Date: General Summary: Records and accurately to Essential Duties: Attends all sessions of the 2513 Title: ; Court Reporter 85"' DC 27 Department:District Court -- - -- Non Exempt Reports To District Judge 10/03/2017 EEOC Category: I Office and Clerical Template R.NWon 1205-11-17 court and makes full record of evidence, objections, rulings, voir dire of jury duty, and arguments; Takes full shorthand notes (by machine) of closing arguments, if requested to do so by the attorney of a party to the case, including objections to the arguments, court rulings and remarks on the objections, and exceptions to the rulings; Takes full shorthand notes (by machine) of oral testimony offered before the court, including objections made to the admissibility of evidence, court rulings and remarks on the objections, and exceptions to the rulings; Preserves all shorthand notes pursuant to Texas Rules of Appellate Procedure and the Texas Government Code and prepares accurate transcripts of court proceedings for appeals or future court use as requested; Marks and files with the court exhibits introduced into evidence during trials or hearings, and indexes and files notes taken in court; Locates and reads testimony adduced in court for court or jury assistance; Prepares appeals; Prepares monthly reports to Appeals Courts; May conduct deposition of witnesses, receive, execute, and return commissions, and make a certificate of the proceedings in any county that is included in the judicial district of the court; May prepare jury charges in civil cases: May call court to order in absence of Bailiff; May perform secretarial services which assist in the administrative functions of the court. Supervision Received: From District Judge I GIVen: i i This is anon -supervisory position... Education Required: Nigh school graduation or its equivalent, graduation from court reporting school or any equivalent combination - of education and experience that provides the required knowledge, skills, and abilities. Preferred: Experience- --- - - - — Required: I 1� At least two years of experience. Preferred: I va. 0 r'(, 6-7 &M, Certification as a Certified Shorthand Reporter by the Supreme Sec. 52023). Typical: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as books and stacks of records. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, color vision, and ability to adjust focus. Thorough knowledge of hand or machine shorthand theory and ability to meet standards established for certification as a Certified Shorthand Reporter through the Supreme Court of Texas; knowledge of correct English and spelling, vocabulary, including legal and medical terminology, and general knowledge of Texas law, and Texas court policies and procedures. Meet standards established for certification as a Certified Shorthand Reporter through the Supreme Court of Texas (180-225 words per minute depending upon nature of dictation, scoring at least 95 percent accuracy on this portion of the certification exam); perform real time transcription; type accurately at a minimum speed of 55 minutes per minute; understand and follow instructions; work under pressure to meet deadlines; communicate effectively, both orally and in writing; and maintain effective working relationships with co-workers and the general public. Typical- I The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The employee is constantly required to work closely with others as a part of a team to perform tedious, exacting work, and required to work under time pressures to meet deadlines. The employee is frequently required to perform multiple tasks simultaneously. 1�- pate Duane peters County Judge i � J �r ♦t �� t7t1}Jt�� l�\1:1;f3�ti✓b� 1 nt, VF. Class Number: Pay Group: FLSA Status: Approved Date: Brazos County Job Description Last Updated: May 2017 2515 Title: Court Coordinator 85rn DC ------ ..... 21 Department: District Court - - -- Non Exempt Reports To. District Judge 1 010 3120 1 7 EEOC Category: I Paraprofessional regarding the court calendar or schedule as acts as a settings the Template ReNslon 1.205-22-17 Schedules court proceedings and maintains court calendar, including resolving calendar conflicts for Judge, attorneys and litigants with approval of court; Coordinates the availability of lawyers, parties, and court personnel in setting the docket; Sets and supervises movement of cases and various proceedings; Posts and distributes copies of dockets to appropriate offices and court staff; Maintains awareness of developments in court activities and reports all delays in case movement; Notifies defendants to appear in court; Types and prepares paperwork for setting of cases; Coordinates inmates appearances with court's bailiff and sheriffs department; Prepares orders reflecting the judge's rulings for particular cases; Mails all appropriate paperwork to all parties; Assure that all defendants, attorneys and bondsman's information is correct in the computer system and updates incorrect information; Perforins as a deputized district clerk for the purposes of filing of paperwork and entering of documents; Prepares paperwork required at rase disposition for collections of court costs; Closes out all bonds in the computer system to release bondsmen's liability in criminal cases; Disposes of all criminal cases using the county's computer software; Reports all criminal dispositions to the Office of Court Administration; Reports all criminal dispositions and absconders information to the Department of Public Safety-CJIS site for defendant's criminal history report; Corresponds with Jury Services for scheduling and pulling of jury panels for the court; Determines and coordinates the need and availability of visiting judges through the Regional Administrative Judge; Performs general clerical duties when court is not in session; Provides assistance to the public, including directing people to the appropriate offices; Performs duties of the Administrative Secretary in that person's absence; May perform some duties of the court Bailiff; and May assist with the maintenance of a variety of records on court activities. Other Duties as assigned. (1%) Vd.� Pg• Received: Given: High school graduation or its equivalent; or any equivalent combination provides the required knowledge, skills, and abilities. Must maintain 16 hours of continuing education as required in Government Code §74.106(a) Typical:( The physical demands described here are representative of those that must be mel by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable i individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit: use hands to finger, handle, or feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as books and stacks of records. Specific j vision abilities required by this job include close vision, distance vision, peripheral vision, color vision, and ability to adjust focus. Knowledge, Skills, & Abilities Court rules, procedures, and regulations; trial proceedings and orders, standard office practices and procedures; and personal computers. Read and apply the law in preparing and organizing court's charges; operate computers, including word processing and spreadsheet software; type accurately; effectively manage case load; perform basic mathematical calculations; understand and follow instructions; write letters and memos; communicate effectively, both orally and in writing; and maintain effective working relationships with cc -workers, judges, attorneys, and the general public. Typical: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The employee is constantly required to work closely with others as a part of a team to perform tedious, exacting work, and to work under time pressures to meet deadlines. The employee is frequently required to perform multiple tasks simultaneously, and to switch from one task to another. PJB© Duane Peters I County Judge Date FolVO . � C. G pg. _�G' IM � J4i W Brazos County Tam plate Raman 1.2(1 •j `ry0`t/�i Job Description > F`' Last Updated: May 2017 - — Class _Number.-___ uu mber. 1 2517 1 Title: Bailiff 85" DC Pay Group. 17 Department District Court { - .......- ---- -- ---- --- FLSA Status: Non Exempt Reports To District Judge --- - - -- Approved Date: 10/03/2017 EEOC Category: j Protective Service Workers General -sum mary: -- --------_._ ' -- --i Serves as judge's personal security officer; and assists the judge in administering courtroom procedure, enforcing courtroom rules and in maintaining order in and around the courtroom. i Essential Duties: ' Provitles protection to the fudge, fury, antl people in the courtroom; Prepares the courtroom for various legal proceedings; Assists judge in preparing for legal proceedings, including pulling case files, calling agencies to arrange for court appearances, and scheduling j proceedings; Returns Flies from courtroom to the district and/or county clerk's offices; Maintains order in the courtroom, including warning, removing, and/or restraining individuals whose behavior is disruptive to the proceedings; Transports and supervises jail inmates to and from the County jail; i i Calls witnesses to give testimony in court; Supervises jury in the course of a jury trial, including providing security for and escorting to jurors; Performs searches of persons as needed;li Prepares affidavits of non-appearance for bond forfeitures; Secures courtroom and offices of the court at the end of the day; Maintains daily log of court accomplishments; and May perform the duties of Administrative Secretary and courtroom duties of the Court Coordinator. i _-._..---- __._-- -_- -. ____-__ ____.... .._._—..-_ Other Duties as assigned._(1%o) Preferred: Required: Preferred: High school graduation or Its equivalent; or: provides the required knowledge, skills, and iforcement background, training or expt two years of experience Micro Soft PowerPoint, Word. a � Vol. ,T C- G Pg. 7/ f, Knowledge, Skills, & Abilities Work Environment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals wth disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as books and stacks of records. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, color vision, and ability to adjust focus. Ability to control individuals physically through some method of strength, technique, condition or rules, regulations, and laws; physically restrain other individuals; safely handle a firearm and other security devices; establish and maintain effective working relationships with judges, other law enforcement officers, attorneys, jurors, and the general public; and communicate effectively, both orally and in writing. Take comparison quality inked fingerprints on paperwork. Beware of gun/evidence locker location and its use in the courtroom; generate jail run (inmate list); operate witness stand Typical: -f he work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. '.. The employee is constantly required to work closely with others as a part of a team. The employee is frequently exposed to danger and/or physical abuse; required to perform tedious, exacting work, and required to work under time pressurestomeet deadlines. The employee is occasionally required to perform multiple tasks simultaneously, and to switch from one task to another. The employee occasionally experiences varying periods of idle time interspersed with emergencies requiring intense concentration. To danger and/or physical abuse as well as verbal abuse from defendants/visitors. Must be able to adjust to varying work hours. !. APPROVED 1� Duane Peters Date County Judge Vol. .1 C� pg. / Class Number: Pay Group: .......-...- FLSA Status: Alooroved Date: Brazos County Job Description Last Updated: May 2017 2519 Title: Administrative Sec 16 Department: District Court Non Exempt Reports To: District Judge 10/03/2017 EEOC Cateoorv: Office and Clerical records, and performing office management functions. Isis] Template Revision 1.205-11.17 a Provides assistance to the public, including directing people to the appropriate offices; Responds to routine inquiries about cases; Performs office management functions, including maintaining inventory of office supplies, petit jury supplies, preparing Judge's travel expense reimbursements, preparing budget and equipment needs for the court, and maintaining records on salaries and leave time; submission docket for Judge's signature Prepares packets forjury panels and payment fortes for jury panels: assists bailiff with jury Monitors court expenditures and compares against budget; Reviews court budget and recommends changes to Judge; Supervises incoming mail and mail distribution activities; Supervises Naturalization Ceremonies; maintain records of candidates, produce ceremony programs, secure guest speakers, provide assistance to Homeland Security Officers Mails all appropriate paperwork to all parties; Types a variety of documents including letters, statements, memoranda, reports, and legal forms; Maintains a variety of records on court activities; including records of search and arrest warrants: Assists with maintaining time reports of court personnel and preparing payroll; Secures appointment of visiting judges when requested by the presiding Judge, Maintains internal correspondence fles and court's library; Other Duties as assioned. (1 °/pl a non -s Education —--- ----- - _ - - . - -- - -- Required: High school graduation or its equivalentyor any equivalent combination of education and experience that provides the required knowledge, skills, and abilities. VpY. oy �.� Certificates, Licenses, Registrations--arra- Required:— None. jW Preferred: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit: use hands to finger, handle, or feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as books and stacks of records. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, color vision, and ability to adjust focus. ----- — — ------ — Knowledge, Skills, & Abilities g—--oac--- rm—-e -a-m .- terminology standard office and procedures;and pesoa1computrs0pertePtr including word processing and spreadsheet software; type accurately: perform basic mathematical calculations; understand and follow instructions; write letters and memos; operate standard office equipment, I such as copy machine and facsimile machine; communicate effectively, both orally and in writing; and maintain effective working relationships with co-workers and the general public. ... Work Environment ------- - Typical: --- The work -environment characteristics described here are representative -o f those --- an employeeencounters w -- hile performing the essential functions of this job. Reasonable accommodations may he made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The employee is constantly required to work closely with others as a part of a team to perform tedious, exacting work, and to work under time pressures to meet deadlines. The employee is frequently required to perform multiple tasks simultaneously, and to switch from one task to another. ROVED Duane Peters Date County Judge �-)z c' Pg Essential Duties: - _ - --- -- -._y..- _ . - Attend all sessions of the district -court and any other proceedings as directed by the district courtjudge. In each reported case the court reporter will keep a correct, impartial record of all oral testimony, all objections, arguments, court rulings and remarks on the objections, and exceptions to the rulings. Preserve stenographic notes for the time period specified in Chapter 52 of the Government Code. Furnish transcripts of reported proceedings as may be requested. Transcripts of court proceedings are often requested as part of the appellate process. Provide read back of requested portions of testimony or statements by participants as directed. Index exhibits offered into evidence during court proceedings and fling those same exhibits with the District Clerk. Prepare Official Court Reporters' Monthly Report Appellate Case Load Report and file report with the appellate clerk. Education Preferred: High school graduation or its equivalent, at least two years of experience working in the court reporting held, or any equivalent combination of education and experience that provides the required knowledge, skills, and abilities to perform the duties of an official court reporter. I he position requires a thorougn knowledge of machine shorthand theory consistent wim certihcabon as a Certified Shorthand Reporter. Proficient understanding and implementation of generally -accepted standards of punctuation and spellings, including legal and medicafterminology, should be used when preparing transcripts. Familiarity and compliance with the Uniform Format Manual and Chapter 52 of the Texas Government Code is required, as well as conduct in accordance with the Code of Professional Conduct of the Court Reporters Certification Board. va. �' Pg. ��/ " Brazos County Template ReWsian 1 2 0811512 012 Job Description p F �a Last Updated: May, 2017 Class Number 2522 Title 1 Court Reporter 272pd DC Pay p' Grou l 27 Department: 4 District Court PLSA Status Non Exempt 1 Reports To: I District Judge Approved Date 10/03/2017 EEOC Category: Paraprofessional General Summary: An Oficial Court Reporter is responsible for the verbatim reporting of all court proceedings held before the district judge and for the transcription of those proceedings upon request. Realtime capabilities are preferred. Essential Duties: - _ - --- -- -._y..- _ . - Attend all sessions of the district -court and any other proceedings as directed by the district courtjudge. In each reported case the court reporter will keep a correct, impartial record of all oral testimony, all objections, arguments, court rulings and remarks on the objections, and exceptions to the rulings. Preserve stenographic notes for the time period specified in Chapter 52 of the Government Code. Furnish transcripts of reported proceedings as may be requested. Transcripts of court proceedings are often requested as part of the appellate process. Provide read back of requested portions of testimony or statements by participants as directed. Index exhibits offered into evidence during court proceedings and fling those same exhibits with the District Clerk. Prepare Official Court Reporters' Monthly Report Appellate Case Load Report and file report with the appellate clerk. Education Preferred: High school graduation or its equivalent, at least two years of experience working in the court reporting held, or any equivalent combination of education and experience that provides the required knowledge, skills, and abilities to perform the duties of an official court reporter. I he position requires a thorougn knowledge of machine shorthand theory consistent wim certihcabon as a Certified Shorthand Reporter. Proficient understanding and implementation of generally -accepted standards of punctuation and spellings, including legal and medicafterminology, should be used when preparing transcripts. Familiarity and compliance with the Uniform Format Manual and Chapter 52 of the Texas Government Code is required, as well as conduct in accordance with the Code of Professional Conduct of the Court Reporters Certification Board. va. �' Pg. ��/ Knowledge, Abilities The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle, or feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift andlor move objects weighing up to 20 pounds, such as books and stacks of records. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, color vision, and ability to adjust focus. This is a hard-working Court handling many jury trials and hearings. Court Reporter must have the physical and emotional health and stamina to handle such a schedule and environment. Many appeals may also result from many Mals and hearings. The position requires a thorough knowledge of machine shorthand theory consistent with certification as a Certified Shorthand Reporter. Proficient understanding and implementation of generally -accepted standards of punctuation and spellings, including legal and medical terminology, should he used when preparing transcripts. Familiarity and compliance with the Uniform Format Manual and Chapter 52 of the Government Code is required, as well as conduct in accordance with the Code of Professional Conduct of the Court Reporters Certification Board. Perform realtime transcription. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The employee is constantly required to work closely with others as a part of a team to perform tedious, exacting work, and required to work under time pressures to meet deadlines. The employee is frequently required to perform multiple tasks simultaneously. This is a hard-working Court handling many jury trials and hearings. Court Reporter must have the physical and emotional health and stamina to handle such a schedule and environment. Many appeals may also result from many trials and hearings. APPROVED JI Duane Peters Date County Judge as judge's personal security Essential Duties: --- -- - ----..-._--_ _ _ -- Olherduties may be assigned. Provides protection to the judge, jury, and people in the courtroom Prepares the courtroom for various legal proceedings including setting up the courtroom forjury trial seating of jurors; During jury trial juror selection, assists Jury Services personnel in seating jury panel, issues parking passes to the panel, keeps an accurate log of panel and members being excused, and prepares the final list of chosen jurors; Assists judge in preparing for legal proceedings, including pulling case files, calling agencies to arrange for court appearances, and scheduling proceedings; Returns files from courtroom to the district and/or county clerk's offices; Maintains order in the courtroom, including warning, removing, and/or restraining individuals whose behavior is disruptive to the proceedings; Transports and supervises jail inmates to and from the Courthouse holding cells; Calls witnesses to give testimony in court; Supervises jury in the course of a jury trial, including providing security for and escorting to jurors; Performs searches of persons as needed; Prepares affidavits of non-appearance for bond forfeitures; Secures courtroom and offices of the court at the end of the day; may maintain daily log of court accomplishments; and may perform the duties of Administrative Secretary and courtroom duties of the Court Coordinator, may dispose of criminal cases and CJIS reporting as needed; Maintains in good working order all inmate restraining devices such as handcuffs, ankle shackles, and inmate transport chains; Maintains a fresh inventory of soft drinks, bottled water, coffee, and coffee supplies for the jury. Other Duties as Education Required: High school graduation or its equivalent, plus at least two years of experience; or any equivalent combination of Brazos County Preferred: Templale ReNsicn 1.208/15(2012 Experience Job Description Required: i To perform this job successfully, an individual must be able to pertorm each essen4aI duty satisfactorily. The ,. Last Updated: September 2017 j accommodations may be made to enable individuals with disabilities to perform the essential functions. Preferred: i Certificates, Licenses.-; - - - - ---- — -- — --- -- --, Class Number _ 2525 _..-_.__ Title: _.. _..-.__ --------------- Bailiff, 272nd DC Pay Group 17 Department: District Court FLSA Status: Non Exempt Reports To: -1District Judge Approved Date: 10103/2017 EEOC Category: Protective Service Workers as judge's personal security Essential Duties: --- -- - ----..-._--_ _ _ -- Olherduties may be assigned. Provides protection to the judge, jury, and people in the courtroom Prepares the courtroom for various legal proceedings including setting up the courtroom forjury trial seating of jurors; During jury trial juror selection, assists Jury Services personnel in seating jury panel, issues parking passes to the panel, keeps an accurate log of panel and members being excused, and prepares the final list of chosen jurors; Assists judge in preparing for legal proceedings, including pulling case files, calling agencies to arrange for court appearances, and scheduling proceedings; Returns files from courtroom to the district and/or county clerk's offices; Maintains order in the courtroom, including warning, removing, and/or restraining individuals whose behavior is disruptive to the proceedings; Transports and supervises jail inmates to and from the Courthouse holding cells; Calls witnesses to give testimony in court; Supervises jury in the course of a jury trial, including providing security for and escorting to jurors; Performs searches of persons as needed; Prepares affidavits of non-appearance for bond forfeitures; Secures courtroom and offices of the court at the end of the day; may maintain daily log of court accomplishments; and may perform the duties of Administrative Secretary and courtroom duties of the Court Coordinator, may dispose of criminal cases and CJIS reporting as needed; Maintains in good working order all inmate restraining devices such as handcuffs, ankle shackles, and inmate transport chains; Maintains a fresh inventory of soft drinks, bottled water, coffee, and coffee supplies for the jury. Other Duties as Education Required: High school graduation or its equivalent, plus at least two years of experience; or any equivalent combination of education and experience that provides the required knowledge, skills, and abilities. Preferred: —�-- Experience -- - -- - _ - - _. ._..---- - - Required: i To perform this job successfully, an individual must be able to pertorm each essen4aI duty satisfactorily. The ,. ! requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable j accommodations may be made to enable individuals with disabilities to perform the essential functions. Preferred: i Certificates, Licenses.-; - - - - ---- — -- — --- -- --, I Registrations _____ _' Required: Basic certification as a jailer by the Texas Commission on Law Enforcement (TCOLE)_ certified ''.. peace officer is preferred, but not required. Preferred: ' ---- ---�- --- - Vol,_ Pg. �, Typical: I I he physical demands described here are representative or those that must be met by an employee to I successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must j frequently lift and/or move objects weighing up to 20 pounds, such as books and stacks of records. Specific vision abilities required by this job Include close vision, distance vision, peripheral vision, color vision, and ability to adjust focus. Abilities WorK L:nvironment rules, regulations, and laws; physically restrain other individuals; safely handle a firearm and others ecurity devices; establish and maintain effective working relationships with judges, other law enforcement officers, attorneys, jurors, and the general public; and communicate effectively, both orally and in writing; Understand and work with computer programs such as Word, Excel, and Odyssey; Understand, operate, and trouble -shoot the courtroom video and sound system during hearings. Typical: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The employee is constantly required to work closely with others as a part of a team. The employee is frequently exposed to danger, verbal abuse, and physical abuse: required to perform tedious, exacting work, and required to work under time pressures to meet deadlines. The employee is occasionally required to perform multiple tasks simultaneously, and to switch from one task to another. The employee occasionally experiences varying periods of idle time interspersed with emergencies requiring intense concentration. APPROVED a1311�- Duane Peters Date County Judge NitBrazosCounty Template Rahsion'2 .08/15/2012 4, Job Job Description Last Updated: May, 2017 Class Number: 2527 Title: e Administrative Secretary, 272"° DC -- - - - --- _ - _- Pay Group 16 Department 1 District Court -- -- - FLS- Status. Non Exempt Reports To District Judge -- - - _.. _ _ — _ Approved Date: 10/03/2017 EEOC Category: Office and Clerical Provides secretarial assistance to the District Court, including assisting visitors and callers, typing documents, maintaining a variety of records, and performing office management functions. Other duties may be assigned. • provides assistance to the public, including directing people to the appropriate offices; • responds to routine inquiries about cases; • maintains search and arrest warrant documents, including providing copies to law enforcement personnel and others as needed; • prepares and/or supervises notifications to attorneys and parties on misdemeanor cases settings; • coordinates the processing of Orders and Referee's Reports in juvenile, family law, and attorney general/child support cases; • performs office management functions, including maintaining inventory of supplies, preparing judge's and other staffs travel expense reimbursements; • Processes payments for court-appointed attorneys and expert fees, witness/travel expenses and juror fees; • supervises incoming mail and mail distribution activities; • assists in typing and preparing paperwork for setting of cases; • mails all appropriate paperwork to parties as needed; • types a variety of documents including letters, statements, memoranda, reports, and legal forms; • maintains internal correspondence files and court's library; • maintains the 272nd Judge's personal calendar; • assists the judge in the processing of payment requests from the Community Supervision Department; • coordinates and schedules interpreters for court hearings; • performs duties of the Court Coordinator in that person's absence; • assists the Court Coordinator when requested - From District Judge Given This is a non supervisory position. Required: High school graduation or its equivalent, plus five years of experience; or any education and experience that provides the required knowledge, skills, and at to penorm this job successfully, an individual must be able to perform each essential duty satistactonly requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Vol. G Pg. 7 ti-r�F Abilities Work Environment Typical: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as books and stacks of records. Specific Vision abilities required by this job include close vision, distance vision, peripheral vision, color vision, and ability to adjust focus. Typical: ; Legal terminology; standard orrice practices and procedures; and personal computers. Operate computers, including word processing and spreadsheet software; type accurately; perform basic mathematical calculations; understand and follow instructions; write letters and memos; operate standard office equipment, such as copy machine and facsimile machine; communicate effectively, both orally and in writing; and maintain effective working relationships with co-workers and the general public. Typical: I I he work environment characteristics described here are representative of those an employee encounters I while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The employee is constantly required to work closely with others as a part of a team to perform j tedious, exacting work, and to work under time pressures to meet deadlines. The employee is frequently required to perfcmt multiple tasks simultaneously, and to switch from one task to another. PRO I�- Duane Peters Date County Judge FVOI pg_ �_ Class Number: 2530 f f Brazos County Template Revision 1.208115/2012 Job Description FLSA Status Last Updated: September 2017 Reports To District Judge Approved Date: Class Number: 2530 Title. Court Reporter, 361 s1 DC - Pay Group:27 _.., -.--- -- -- --! i Department I District Court FLSA Status ( Non Exempt Reports To District Judge Approved Date: 1 1-6/6312017 EEOC Category: ( Office and Clerical court Takes full shorthand notes (by machine) of closing arguments, if requested to do so by the attomey of a party to the case, including objections to the arguments, court rulings and remarks on the objections, and exceptions to the rulings; Takes full shorthand notes (by machine) of oral testimony offered before the court, including objections made to the admissibility of evidence, court rulings and remarks on the objections, and exceptions to the rulings; Preserves all shorthand or machine notes taken in court for three years from the date taken for future use, and prepares accurate transcripts of court proceedings for appeals or future court use as instructed; Marks and files with the court exhibits introduced into evidence during trials or hearings, and indexes and files notes taken in court; Locates and reads testimony adduced in court for court or jury assistance; Prepares appeals and transcripts requests; Prepares monthly reports to Appeals Courts; May conduct deposition of witnesses, receive, execute, and return commissions, and make a certificate of the proceedings in any county that is included in the judicial district of the court; May prepare jury charges in civil cases; May call court to order in absence of Bailiff; And may perform secretarial services which assist in the administrative functions of the court. Preferred: Vol. .' C pg, 3 Certificates, Licenses, i' y Registrations Required: I Certlfcahon as a Certified Shorthand Reporter by the Supreme Court of Texas (V.T C A , Government Code, Sec 52023). '• Preferred: I Me physical demands described Mere are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently Is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as books and stacks of records. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, color vision, and ability to adjust focus. 1 norougn knowleage or nano or macnine snorthand theory and ability to meet standards established for certification as a Certified Shorthand Reporter through the Supreme Court of Texas; knowledge correct English and spelling, vocabulary, including legal and medical terminology, and general knowledge of Texas law, and Texas court policies and procedure. Meet standards established for certification as a Certified Shorthand Reporter through the Supreme Court of Texas (180-225 words per minute depending upon nature of dictation, scoring at least 95 percent accuracy on this portion of the certification exam); perform real time transcription; type accurately at a minimum speed of 55 minutes per minute; understand and follow instructions; work under pressure to meet deadlines; communicate effecfively, both orally and in writing; and maintain effective working relationships with co-workers and the general public. I ne work environment cnaractensucs aescrmea Mere are representative or [nose an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The employee is constantly required to work closely with others as a part of a team to perform tedious, exacting work, and required to work under Ume pressures to meet deadlines. The employee is frequently required to perform multiple tasks simultaneously. M 17 LDate County Judge IV' 'J I Pg �--k--- e nf. Brazos County Template Revision 1.268/15/2012 i%,,//\\,.,k;•> Job Description Last Updated: September 2017 OF Class Number: 2532 Title: Court Coordinator, 361 sc DC Pay Group 21 Department: District Court ---- --- - -- FLSA Status. Non Exempt i Reports To: District Judge Approved Date: j 10/03/2017 EEOC Category: Paraprofessional mma - _ -------- -- - General Su . ry' -- - - --- — - - �. Coordinates and maintains the court's calendar and docket for Districtjudge, and acts as a liaison between the judge and general public regarding the court calendar, schedule of settings. Essential Duties: - ---- ----- _.-_ - - ----_- . ---- ......- ---- Acts as liaison between Judge and general public regarding court calendar, schedule of settings and jury management; Schedules court proceedings and maintains court calendar, including resolving calendar conflicts for Judge, attorneys and litigants with approval of court; '.. Coordinates the availability of lawyers, parties, and court personnel in setting the docket; Sets and supervises movement of cases and various proceedings; Posts and distributes copies of dockets to appropriate offices; i.. Maintains awareness of developments in court activities and reports all delays in case movement; Notifies parties for their appearance at proceedings: j Notifles defendants to appear in court; j Types and prepares paperwork for setting of cases; Mails all appropriate paperwork to all parties; I Performs general clerical duties when court is not in session; I Provides assistance to the public, including directing people to the appropriate offices; II' Performs duties of the Administrative Secretary in that person's absence; I I May perform some duties of the court Bailiff; and May assist with the maintenance of a variety of records on court activities. j Other Duties as assigned (1 %) _._.. n rttisr Su eP-o- - - --- -- - -_ - - -- - - -' Received; From District Judge Given: This is a non -supervisory position. However, provides direction to other court personnel. Education ---- .... - ----------.. -— - — -- - - - ... --- -----._. -- Required: � High school graduation or its equivalent; or any equivalent combination of education and experience that provides the required knowledge, skills, and abilities. Preferred: _ Experience f At least two _ Required: years of experience. , Preferred: _ I Vol,S Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as books and stacks of records. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, color vision, and ability to adjust focus. Knowledge, Skills, & Abilities Typical: I Court rules, procedures, and regulations; trial proceedings and orders, standard office practices and procedures; and personal computers. Read and apply the law in preparing and organizing court's charges; operate computers, including word processing and spreadsheet software; type accurately; effectively manage case load; perform basic mathematical calculations; understand and fallow instructions; write letters and memos; communicate effectively, both orally and in writing; and maintain effective working relationships with cc -workers, judges, attorneys, and the general public. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The employee is constantly required to work closely with others as a part of a team to perform tedious, exacting work, and to work under time pressures to meet deadlines. The employee is frequently required to perform multiple tasks simultaneously, and to switch from one task to another. APPROVED Duane Peters County Judge Date. a.\t of, .v / r[� fr�1 tt.°1 Brazos County Template RBNsl.n 1.208115/2012 Job Description rtF Last Updated: September 2017 cr Class Number: 12534 1 Title: I Bailiff, 361x` DC Pay Group: , 17 Department: District Court FLSA Status I Non Exempt Reports To. I District Judge Approved Date: li 10/03/2017 EEOC Category: Protective Service Workers tienerat --.-.._ Serves as Provides protection to the Judge, jury, and people in the courtroom; Prepares the courtroom for various legal proceedings; Assists Judge in preparing for legal proceedings, including pulling case files, calling agencies to arrange for court appearances, and scheduling proceedings; Returns files from courtroom to the district and/or county clerk's offices; Maintains order in the courtroom, including warning, removing, and/or restraining individuals whose behavior is disruptive to the proceedings; Transports and supervises jail inmates to and from the County jail; Calls witnesses to give testimony in court; Supervises jury in the course of a jury trial, including providing security for and escorting to jurors; Performs searches of persons as needed; Prepares affidavits of non-appearance for bond forfeitures; Secures courtroom and offices of the court at the end of the day; Maintains daily log of court accomplishments; And May perform the duties of Administrative Secretary and courtroom duties of the Court Coordinator. nlgn school graeuation or Its equivalent; or provides the required knowledge, skills, and Required: At least two years of experience. Preferred: - -- --- ---- -- ----- -- -- -- ----------------- - -----; Certificates, Licenses, i Re istrattans --- I Required: Basic certification as a jailer by the Texas Commission on Law Enforcement Officer Standards and Education ` (TCLEOSE), certified peace officer is preferred but rot required. -- Preferred: � -——^--_--- - —' --� Phvsical Demands Knowledge, Abilities Typical: I The physical demands described here are representative of those that must be met by an employee to I successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; bend and I kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as books and stacks of records. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, color vision, and ability to adjust focus. Typical: rules, regulations, and laws; physically restrain other individuals; safely handle a firearm and other security devices; establish and maintain effective working relationships with judges, other law enforcement officers, attorneys, jurors, and the general public; and communicate effectively, both orally and in writing. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The employee is constantly required to work closely with others as a part of a team. The employee is frequently exposed to danger and/or physical abuse; required to perform tedious, exacting work, and required to work under time pressures to meet deadlines. The employee is occasionally required to perform multiple tasks simultaneously, and to switch from one task to another. The employee occasionally experiences varying periods of idle time interspersed with emergencies requiring intense concentration. L 7kJ Duane Peters Date County Judge Y Vol. 4 �' pg, i l :ry'r nt. r Brazos County Template Reoslon 1.2 0811 512 012 Job Description "sb:fF, Last Updated: September 2017 Class Number j 2536 Title. j Administrative Secretary, 3615` DC Pay Group. 16 Department: District Court Provides secretarial assistance to the District Court, including assisting visitors and callers, typing various legal documents, maintaining a records, and performing office management functl with the Provides assistance to the public, including directing people to the appropriate offices; Responds to routine inquiries about cases; Performs office management functions, including maintaining inventory of supplies, preparing Judge's travel expense reimbursements, preparing budget and equipment needs for the court, and maintaining records on salaries and leave time; Monitors court expenditures and compares against budget; Reviews court budget and recommends changes to Judge; Supervises incoming mail and mail distribution activities; Types and prepares paperwork for setting of cases; Mails all appropriate paperwork to all parties; Types a variety of documents including letters, statements, memoranda, reports, and legal forms; Maintains a variety of records on court activities; Assists with maintaining time reports of court personnel and preparing payroll; Secures appointment of visiting Judges when requested by the presiding Judge; Maintains internal correspondence files and court's library; Performs duties of the Court Coordinator in that person's absence; Assists with the preparation of the court budget; and Assists the Court Coordinator when requested as Education a Required: High school graduation or its equivalent; or any equil provides the required knowledge, skills, and abilities. FVoc--_ Pg. s— Certificates, Licenses, Knowledge, Skills, Abilities uired: j None. The physical demands described here are representative or those trial must oe met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as books and stacks of records. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, color vision, and ability to adjust focus. Legal terminology; standard office practices and procedures; and personal computers. Uperate computers, including word processing and spreadsheet software; type accurately; perform basic mathematical calculations; understand and follow instructions; write letters and memos; operate standard office equipment, such as copy machine and facsimile machine; communicate effectively, both orally and in writing; and maintain effective working relationships with co-workers and the general public. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable Individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The employee is constantly required to work closely with others as a part of a team to perform tedious, exacting work, and to work under time pressures to meet deadlines. The employee is frequently required to perform multiple tasks simultaneously, and to switch from one task to another. ]ROVE a Duane Peters Dat County Judge Vol. _ p9- s �plh 0, 2616 Title: -.. 7nr �alr i.� e �"afE spy Brazos County TemplMe Redsion i208H5@012 20 Department: Job Description 1 Last Updated: September 2017 Coordinator Approved Date: Class Number: 2616 Title: -.. Floodplain Permit Specialist --._ _..--.. Pa Group: Y 20 Department: Road & Bridge FLSA Status Non Exempt Reports To:GIS Coordinator Approved Date: 10/03/2017 EEOC Category: Administrative Support This position involves the administration of Brazos County Flood Damage Prevention Ordinance for the National Flood Insurance Program in Brazos County and other tasks associated with the Brazos County Engineering Office. This position requires constant interaction with the public; local, state and federal government agencies; and engineering professionals. Must be able to communicate effectively, both verbally and in venting. Ensure that any new development with Special Flood Hazard Areas (SFHAs) meets the requirements of the Brazos county Flood Damage Prevention Ordinance; Maintain and update a floodplain management public awareness and outreach plan; Provide the public with technical information such as, land use, flood zones, subdivisions, and other related issues; Investigate violations and work with property owners to ensure compliance with the Brazos County Flood Damage Prevention Ordinance; Review applications for Oil and Gas, Junkyard, and Flood Plain Development Permits; Perform onsite inspections to ensure that any new development Win Special Flood Hazard Areas meets Brazos County's requirements; Coordinate with Brazos County Emergency Management Coordinator on various related FEMA issues; Conduct average daily traffic counts and may assist in conducting traffic surveys to determine traffic speed limits per state guidelines; Process traffic data to assist in determination of signage on county roads; Responsible for performing annual dam inspections at various sites in Brazos County and filing the appropriate paperwork to receive grant funds. Received: I From GIS red: High scnool graduation or its equivalent; or any equivalent combination of education and experience provides the required knowledge, skills, and abilities. Preferred: Minimum (4) tour years of experience in floo substantial knowledge of county and federal Must be able to read various types of maps, Topographical maps, Geographic Informatle _.-_._...— --.__----..._.__— __-----'------._.----. Individual must be a Certifed Floodplain Manager,.or < w,il be required to complete periodic training to mainta lagement or related field is required. Requires s regarding the National Flood Insurance Program; Flood Insurance Rate Maps, Property maps, (GIs), Global Positioning Systems (GPS), Floodplain CFM certification. Class C Driver License (valid). Vol, Pg.i Demands Abilities Typical: I The physical demands described here are representative of those that must be mel by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand; use hands to finger, handle, or feel; reach with hands and arms: and talk and hear. The employee must frequently bend, stoop, squat, lie down, and walk. The employee must frequently lift and/or move objects weighing up to 50 pounds, such as tools and equipment. Methods, practices, equipment, and materials used In hlootlplain determination, include but may not be limited to, knowledge of county and federal regulations regarding the National Flood Insurance Program. Must be able to read various types of maps, including, Flood Insurance Rate Maps. Property maps, Topographical maps, Geographic Information Systems (GIS), Global Positioning Systems (GPS), Floodplain Modeling Programs and Surveys; Must have knowledge of county subdivision plats and regulations. I he work environment Waractenstics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is occasionally loud. The employee is constantly required to perform tedious, exacting work. The employee Is frequently required to work closely with others as a part of a team; to perform multiple tasks simultaneously; to switch from one task to another, and to be exposed to danger. Date puaue peters County Judge Pg- Brazos County Job Description Last Updated: September 2017 Class Number: 2662 Pay Group: N/A FLSA Status Non Exempt Approved Date: 10/03/2017 Title: Department: Reports To: - ------ ----.... EEOC Cateo GIS Tech, Part -Time --------. Road & Bridge GIS Coordinator Template Revision 1.208)1512012 ------ Pertorms responsible higher level sub professional work In support of Brazos County GIS and Engineering Departments. Assist with duties involve( in collection and surveying as well as development review activities including: Floodplain related permitting; Storm water Management Plan activity and inspection; Traffic impact analyses for subdivision and site specific developments; Review of construction plans, drainage analyses, and uulity analyses. Other duties may be assigned. Generates maps for county stats and the general pt Conducts Global Positioning Systems (GPS) surveys inside and outside of county. Other Duties as / position. Ex erience Required. To perform this lob successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge. Skills, and/or ability required. Reasonable 1. accommodations may be made to enable individuals with disabilities to perform the essential functions. Preferred I he physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand; use hands to finger, handle, or feel; reach with hands and arms; and talk and hear. The employee must frequently bend, stoop, squat and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as books and stacks of records. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus. vol. �! G O Pg t I me work environment characteristics oescrlbed here are representative of Inose an employee encounters while performing the essential functions of this job. Reasonable accommodations maybe made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is frequently loud. The employee is constantly required to work closely with others as a part of a team, and is frequently exposed to danger. The employee is occasionally required to perform tedious, exacting work, to switch from one task to another, and to work under time pressures to meet deadlines. ROVEJD Duane Peters County judge Date VN. P9 c Class Number: Pay Group: FLSA Status: Approved Date: Brazos County Job Description Last Updated: September 2017 Template Revision 1.2 0811512012 2666 Title: Engineering Tech Temporary (900 h N/A Department: Road & Bridge Non Exempt Reports To: Director of Planning & Development 10/03/2017 1 EEOC Category: I Skilled Craft Workers Position End Temporary Date: 09/30/2018 Employee Signature: Under direction of the County Road and Bridge Director of Planning and Traffic, performs responsible higher-level, sub -professional work in support of County Engineering and Planning Activities. Assist with development review activities including floodplain related permitting, assists with review of construction plans, drainage analyses, utility analyses and traffic impact analyses for subdivision and site specific developments. Assist with review of utility permits and utility coordination. through acceptance of construction. Assists with preparation of estimates. Review development proposals for compliance with county regulations and communicates these regulations to supervisor. Works within general guidelines on broadly defined projects. Other duties may be assigned. Other Duties as assigned. (1 %) This is a non -supervisory, position; however may assist in providing communication to developers, other agencies or County staff as required. .. Required: 1 High school graduation or its equivalent, supplemented by additional coursework in math, engineering, surveying or a related field plus at least three years of directly related experience; or any combination of .j -equivalent education and experience that provides the, required, knowledge skills. and abilities. .......... -. .. ___-_—. __...... Prpfprrprh 1 BSCE Student with Senior level Classification, 30 hours of coursework in major with a 3.20 GPA in coup 1, related to major. .., j I he physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Vol. �� ..Pg. fjp Cal: Knowledge of Land Development and Surveying, Know edge of Expenditure Control and Record Keeping; Ability to read Engineered Plans, interpret standard drawings and specifications, Ability work under pressure and meet established deadlines. Establish and maintain effective working relationships. Strong problem solving skills and strong verballmitten communication skills j Work is performed primarily in an office setting or well -lighted and temperature -controlled working environmr Outdoor work is also required to gather data and information for designs and to review ongoing construction activities. APPP,0VED Duane Peters n/t} County Judge Date rvv�oi_�o Ps. Approved Date: 1 10/03//2017 j EEOC Category: Laborers and Helpers I Temporary Position End ( 09/30/2018 Employee Date: Signature: Template Revision'. 2 C811 512 0 1 2 A temporary position held with the Road & uridge Department. under close supervision, maintains uounry, Noaas are perorrms Irarrlc comm in accordance with all safety regulations and procedures. This temporary position will commence after April 30" and end prior to September following ARE NOT intended to serve as a comprehensive list of duties, only a representative summary of the primary duties and responsibilities. • Operate pickups and Flatbed trucks (not requiring a CDL), and miscellaneous hand tools in accordance with all safety regulations and procedures; conduct routine equipment maintenance and daily equipment inspections. • Perform basic road repair and maintenance tasks; reports safety hazards and traffic problems. • Perform traffic control and Flagging activities as needed; follows safety rules and regulations on all work zone and flagging sites, including placing signs, barricades, traffic cones and other warning devices. • Performs manual labor assignments as needed, cuts brush with hand tools, chips, loads and hauls brush, removes dead animals along county roads, clears right-of-way brush and other debris to Improve visibility or diminish road hazards. • Tamps, smooths and levels road surfaces; Assists with basic maintenance of fences and bridges including removal of driftwood and debris from culverts and right of way. • Assists with patching, tapping, packing, and leveling cold mix, dirt, or other materials during road repair. • Prepares reports and maintains records as needed -------- er Duties as assigned (1 %) ------ --: ---- - ervisfon Received: From Area Supervisor or Lead Worker Given j This Is a non -supervisory position. Required: Preferred: 1 to 2 years previous experience on Vol. �' Pp y Brazos County Job Description Last Updated: September 2017 Class Number: 1 2667 Title: 1 Temp Laborer, 1200 Hours -- Pay Group - ------- 06 Department. j Road & Bridge -.. ._-_ _..... FLSA Status: Non Exempt Reports To: j Area Supervisor Approved Date: 1 10/03//2017 j EEOC Category: Laborers and Helpers I Temporary Position End ( 09/30/2018 Employee Date: Signature: Template Revision'. 2 C811 512 0 1 2 A temporary position held with the Road & uridge Department. under close supervision, maintains uounry, Noaas are perorrms Irarrlc comm in accordance with all safety regulations and procedures. This temporary position will commence after April 30" and end prior to September following ARE NOT intended to serve as a comprehensive list of duties, only a representative summary of the primary duties and responsibilities. • Operate pickups and Flatbed trucks (not requiring a CDL), and miscellaneous hand tools in accordance with all safety regulations and procedures; conduct routine equipment maintenance and daily equipment inspections. • Perform basic road repair and maintenance tasks; reports safety hazards and traffic problems. • Perform traffic control and Flagging activities as needed; follows safety rules and regulations on all work zone and flagging sites, including placing signs, barricades, traffic cones and other warning devices. • Performs manual labor assignments as needed, cuts brush with hand tools, chips, loads and hauls brush, removes dead animals along county roads, clears right-of-way brush and other debris to Improve visibility or diminish road hazards. • Tamps, smooths and levels road surfaces; Assists with basic maintenance of fences and bridges including removal of driftwood and debris from culverts and right of way. • Assists with patching, tapping, packing, and leveling cold mix, dirt, or other materials during road repair. • Prepares reports and maintains records as needed -------- er Duties as assigned (1 %) ------ --: ---- - ervisfon Received: From Area Supervisor or Lead Worker Given j This Is a non -supervisory position. Required: Preferred: 1 to 2 years previous experience on Vol. �' Pp y Typical: ( The physical demands described here are representative or those that must be met by an employee to successfully perform the essential functions of this job. Work is performed outdoors at construction sites, maintenance facilities, and outside environments. Moderate physical demands including strength sufficient to lift and move items weighing up to 80 pounds without assistance. While performing the duties of this job, the employee is regularly required to stand; use hands to finger, handle, or feel; reach with hands and arms; and talk and hear. The employee must frequently bend, stoop, squat and walk on uneven surfaces without assistance. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and ability to adjust focus. County policies and procedures Techniques of Traffic Control OSHA safely rules and regulations; and safety standards in hazardous traffic environments. Federal and state safety laws and regulations Skills In: Safe and efficient operation and maintenance of pick up trucks, Flat bed trucks as well as miscellaneous hand held tools according to standard operating and safety procedures. Following safe work practices. Establishing and maintaining effective working relationships with co -workers - Following verbal and written instructions. Typical: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is frequently loud. 1 The employee Is constantly required to work closely with others as a part of a team, and is frequently exposed to danger and inclement weather. The employee is occasionally required to perform tedious, exacting work, to switch from one task to another, and to work under time pressures to meet deadlines. PRO >�j y Duane Peters Date —.ounty Judge Vol. c Brazos County Job Description Last Updated: September 2017 Template ReNsion 1.20&152012 Class Number: Pay Group: 2668 ii Title N/A Department Tech Temporary (1040 hrs) Road & Bndge FLSA Status Non Exempt i Reports To General Superintendent -. - Approved Date: - - --- 10/03/17 EEOC Category:Skilled - - - — - - --- ------- Craft Workers Temporary (Valid) Class C Driver's License. Position End Date: 09/30/2018 Employee Signature Supervises seal coat work, crack seal and Other duties may be assigned. Drives county roads to assess and determine roads to be crack sealed or seal coater area supervisor; assists other county employees in completing a set of plans and specifications for the subject work. Required: At least five years of experience. To perform this job successfully, an Individual must be able to perform each essential duty satisfactorily as noted above. l Preferred Certificates, Licenses R_egis_tr_atio_ns Required: (Valid) Class C Driver's License. Preferred: ------------- Physical Demands -- Demands_ Typical -- ------ -- - ........ ------------------ --- The physical demands described here are representative of those that must be met by an employee to I successfully perform the essential functions of this jab. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand; use hands to finger, handle, or feel; reach with hands and arms; and j talk and hear. The employee must frequently bend, stoop, squat and walk. The employee must frequently lift andlor move objects weighing up to 30 pounds, such as tools and equipment. Specific vision abilities required by this job include dose vision, distance vision, peripheral vision, and ability to adjust focus. Knowledge, Skills, & Abilities jTypical: Assess need for and condition of drainage systems; design drainage systems; work effectively and cooperatively with co-workers. Assess need for corrective or preventative maintenance and recommend proper corrective measures for the assessed needs. Communicate effectively to General Superintendent and I i ':. County Engineer. iVa. �' Pg. %� I ne work environment characteristics aescnoea here are representative of Inose an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is frequently loud. The employee is constantly required to work closely with others as a part of a team, and is frequently exposed to danger. The employee is occasionally required to perform tedious, exacting work, to switch from one task to another, and to work under time pressures to meet deadlines. APPROVED Duane peters f County Judge Date tY OE Maintains y ` S` t i4 71 Brazos County Cty TemVlate Revision 1.2 08H92012 d Job Description Class Number7_1 2822 Tttle: Juvenile Supervlsicn Officer (1.2 248 hours) — Pay Group —--- ( 14 Department; -- Juvenile Services -Detention FLSA Status. Non-Exempt Reports To: Detention Supervisor Approved Date: L- 10/0312017 EEOC Category: -- Protective Service Worker --- - _- -------- Maintains care, custody and cc objectives for own work group. on hours per week; on in planning of programs hours. Maintains care, custody and control of residents in accordance with established procedures. Provides safe living environment for residents. Transports residents within and outside the facility as needed. Provide physical education and recreational activities and supervises those recreation of residents in accordance with procedures. Physically and mechanically restrain juvenile residents when needed. Obtain 80 hours bi-annually of approved training; must maintain own training and training hours and have personal knowledge as to the dates certifcation(s) are to expire. A supervision officer Is solely responsible for the up keep of own certification status. Completes necessary paperwork. Assists in orientating newly employed officers and relief officers in all phases of detention duties. Manage students in class. Prepare and/or setup meals and clean kitchen as needed. Complete meal record and evaluation. Provide clean linens weekly and provides clean clothes daily. Launder clothes and linens. Conduct door and perimeter checks, ensure key control, conduct accurate security count of utensils at meal times, monitor residents in their rooms by audio and visual checks in pension, conduct room searches, perform pat -dawn and strip searches and search incoming residents for items not permitted. Conduct intake and orientate all new residents. Ensure cleanliness and sanitation of facility. Assign, prepare for, and oversee resident chores. Abide by the Texas Juvenile Justice Department Code of Ethics. Maintain security and confidentiality of all case information, files and chronos as required by the Texas Family Code. The duties listed above are intended only as illustrations of the various types of work that may be. performed. The omission of specific statements of duties does not exclude them from the position if the work is related or a logical assignment to the position. This job description does not constitute an offer of employment. The job description is subject to change by the employer as the needs of the employer and requirements of the job change. High school diploma or its equivalent. One (1) year of worl programs preferred, but not required. services or To perform this job successfully, an individual must be able to perform each essential duties satisfactorily. The .requirements listed below are representative of the knowledge, skill, andlor ability required. Reasonable accommodations may be made to enable individuals to perform the essential functions. Must be 21 years of age, or older, and be able to meet criteria for certification as a Juvenile Supervision through TJJD. va. Pg. -L Environment valla I axes driver s license win appropriate uaomry, auto Insurance coverage (urivers license requirements must be met within 30 days if employee recently moved from another stale). Must be able to meet all criteria for certification as a juvenile supervision officer through TJJD as well as written proof (on employer's letterhead) of required work experience from previous employer if applicable (which should include dates of employment and description of job duties and performance), non -disqualifying criminal history/sex offender registration background check. uubes require daily standing, walkmg, sitting, talking and listening; trequent use of hands and/or nngers to grasp, handle, pick-up, pinch, type or feel; frequent reaching with hands or arms and lifting of objects over 100 pounds; close vision, distance vision, ability to distinguish color, peripheral vision, depth perception and abil!ty to adjust focus. Physical demands described here are representative of those that must be met or are encountered by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals win disabilities to perform the essential functions. youth and their families. Ability to remain calm in stressful situations. Must possess basic computer knowledge and competence. Ability to communicate effectively orally and in writing. Must have physical ability to perform physical restraint techniques. Typical: I The noise level in the work environment is usually moderate. While pertorming the essential duties of this job, the employee is constantly required to perform multiple tasks simultaneously, to work under time pressures to meet deadlines and to work closely with others as part of a team; the employee is frequently required to do tedious exacting work. Worker is subject to physical hazards from traffic; serious hazard and infection from exposure to communicable disease; physical harm as the result of confrontation. The work environment ! characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with ! disabilities to perform the essential functions. 0OVED CO Duane Peters Date I ounty Judge Pg. Vol. G I .tit_...°t. i 2856 Sl Brazos County Template ReNsion 1.208/1512012 Pay Group Job Description ? Last Updated: September 2017 FLSA Status: Non Exempt Class Number: i 2856 Title Probation Supervisor Pay Group 1 20 Department Juvenile, Administration FLSA Status: Non Exempt Reports To. Deputy Director - - - -- Approved Date: - — _. ___-._..- ' 10/03/2017 -- --_._.._.- -i i EEOC Category: - ------ - - .. --- --- Professional -- -- - -- Court and applicable state and federal statutes. Utter duties may be assigned. Assist in training of employees. Assist in annual employee penormance appraisals. Adhere to departmental policies and procedures. Adhere to TJJD Standards. Coordinate daily activities related to assigned unit. Conduct regular office visits with assigned caseload and maintain a monthly activity log for individual casework assignments. Generate court reports as required, serve summons and be available to appear in court. Adhere to TJJD standards in the management of assigned cases Monitorjuvenile offenders' adherence to court orders; aid juveniles and families In development and rehabilitation. Develop quality relationships with personnel in law enforcement, schools, community organizations, and other social service agencies. Be available to Deputy Director to assist in solving any unit problems. Make effective and informative presentations regarding the Brazos County Juvenile Services. Adhere to specific policy, procedure or practice of assigned unit. Make timely and accurate audits of probationer's files as required by the department. Make arrests and perform restraint techniques. Maintain 80 hours biannually of approved training to maintain JPO and JSO certification. On call 24 hours a day, subject to irregular work hours. Follow established policies, procedures and practices of the department Abide by the Texas Juvenile Justice Departments Code of Ethics. Maintain security and confidentiality of all case information, files and chronos as required by the Texas Family Code. Facilitates and participates in departmental programs. The duties listed above are intended only as illustrations of the various types of work that maybe performed. The omission of specific statements of duties does not exclude them from the position if the work is related or a logical assignment to the position. This job description does net constitute an offer of employment. The job description is subject to change by the employer as the needs of the employer and requirements of the job change. as Given: Supervises Juvenile Probation Officers and/or support staff that are assigned to their units. This includes training of new officers and staff, conducting performance reviews, and recommending personnel actions. Conduct regular staff meetings regarding policies, procedures, problem solving, program planning and in- service training. Review and approve time sheets and time off requests. one(i)year 1 juvenile correctional work or social services. Preferred: To perform this job successful) an individual must be p I y able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals to perform the essential functions. Must be 21 years of age, or older, and be able to meet criteria for certification as a Juvenile Probation Officer and Juvenile Supervision Officer through TJJD. _ Preferred: Required: Valid Texas driver's license with appropriate liability auto insurance coverage (Driver's license requirements must be met within 30 days if employee recently moved from another state). Must be able to meet all criteria for certification as a probation officer through TJJD which includes a certified copy of transcript with written 1, proof of accreditation of your college or university as well as written proof (on employers letterhead) of required work experience from previous employer (which should include dates of employment and description ofjob duties and performance), non-dlsqualifying criminal history/sex offender registration background check. Vol. J 41 67 Pg. % C/ outles require dally standing, wallung, sitting, talking and listening; frequent use of hands and/or fingers to grasp, handle, pick-up, pinch, type or feel; frequent reaching with hands or arms and lifting of objects over 100 pounds: close vision, distance vision, ability to distinguish color, peripheral vision, depth perception and ability to adjust focus. Physical demands described here are representative of those that must be met or are encountered by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Knowledge Skills, & Abilities Typical: I An understanding of human behavioral patterns and the ability to apply good judgment in dealing with troubled youth and their families. Ability to remain calm in stressful situations. Must possess basic computer I knowledge and competence. Ability to communicate effectively orally and in writing. Must have physical ability _I ( to make arrests and perform restraint techniques. The noise level in the work environment is usually moderate. While performing the essential duties of this job, the employee is constantly required to perform multiple tasks simultaneously, to work under time pressures to meet deadlines and to work closely with others as part of a team; the employee is frequently required to do tedious exacting work. Worker is subject to physical hazards from traffic; serious hazard and infection from exposure to communicable disease; physical harm as the result of confrontation. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations maybe made to enable individuals with disabilities to perform the essential functions. APPROVED Duane Peters Date: County Judge Vol. G' Pg. 0, E Brazos County Job Description i!) Last Updated: September 2017 Template Redsicn 1.2 08/1512012 Class Number. 1 2560 Title Probation Supervisor Pay Group. 20 Department. Juvenile, Academy FLSA Status:Non -- — Exempt — Reports To. -- Academy Superintendent t Approved Date: 1 10/03/2017 EEOC Category: Professional and applicable state and federal statutes. umer duties may be assigned. Assist In training of employees. Assist In annual employee performance appraisals. Adhere to departmental policies and procedures. Adhere to TJJD Standards. Coordinate daily activities related to assigned unit. Conduct regular office visits with assigned caseload and maintain a monthly activity log for individual casework assignments. Generate court reports as required, serve summons and be available to appear in court. Adhere to TJJD standards in the management of assigned cases Monitor juvenile offenders' adherence to court orders; aid juveniles and families in development and rehabilitation. Develop quality relationships with personnel in law enforcement, schools, community organizations, and other social service agencies. Be available to Deputy Director to assist in solving any unit problems. Make effective and informative presentations regarding the Brazos County Juvenile Services. Adhere to specific policy, procedure or practice of assigned unit. Make timely and accurate audits of probationer's files as required by the department. Make arrests and perform restraint techniques. Maintain 80 hours biannually of approved training to maintain JPO and JSO certification. On call 24 hours a day, subject to irregular work hours. Follow established policies, procedures and practices of the department. Abide by the Texas Juvenile Justice Departments Code of Ethics. Maintain security and confidentiality of all case information, files and chronos as required by the Texas Family Code. Facilitates and participates in departmental programs. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is related or a logical assignment to the position. This job description does not constitute an offer of employment. The job description is subject to change by the employer as the needs of the employer and requirements of the job change. Duties as Given: ' Supervises Juvenile Probation Officers and/or support staff that are assigned to their units. This includes '. training of new officers and staff, conducting performance reviews, and recommending personnel actions. Conduct regular staff meetings regarding policies, procedures, problem solving, program planning and in- service training. Review and approve time sheets and time off requests; ! Required: I Bachelors degree in Criminal Justice or a related field,.plus one (1) year of responsible, paid experience in a juvenile correctional work or social -services. Preferred- i - Required: i I o penorn tms lob suocessmlly, an individual must be able to perform each essential duty satistactonly. the requirements listed below are representative of the knowledge, skill,.and/or ability required. Reasonable accommodations may be made to enable individuals to perform the essential functions. Must be 21 years of age, or older, and be able to meet criteria for certification as a Juvenile Probation Officer and Juvenile Supervision Officer through TJJD. Certificates, Licenses, valid I exas drivers license with appropriate liability auto insurance coverage (uriver's license requirements must be met within 30 days if employee recently moved from another state). Must be able to meet all criteria for certification as a probation officer through TJJD which includes a certified copy of transcript with written proof of accreditation of your college or university as well as written proof (on employers letterhead) of required work experience from previous employer (which should include dates of employment and description ofjob duties and performance), non -disqualifying criminal history/sex offender registration background check. Vol. t7l� pg. /G' j Typical: Duties require daily standing, walking, sitting, talking and listening; frequent use of hands and/or fingers to grasp, handle, pick-up, pinch, type or feel; frequent reaching with hands or anus and lifting of objects over 100 pounds; close vision, distance vision, ability to distinguish color, peripheral vision, depth perception and ability to adjust focus. Physical demands described here are representative of those that must be met or are encountered by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. An understanding of human behavioral patterns and the ability to apply good judgment in dealing with troubled youth and their families. Ability to remain calm in stressful situations. Must possess basic computer knowledge and competence. Ability to communicate effectively orally and in writing. Must have physical ability to make arrests and perform restraint techniques. Typical: The noise level in the work environment is usually moderate. While perorning the essential duties of this job the employee is constantly required to perform multiple tasks simultaneously, to work under time pressures to meet deadlines and to work closely with others as part of a team; the employee is frequently required to do tedious exacting work. Worker is subject to physical hazards from traffic; serious hazard and infection from exposure to communicable disease; physical harm as the result of confrontation. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. pnE Y Ila l: I� Date 7uane Peters county judge Vol. �L" �C G-- Pg. Z / cr�r)f. Brazos County Job Description Last Updated: September 2017 Template Redsion 1.2 0 8115/201 2 � ClassI 2906 Tttle: Juvenile Court Coordinator/ Texas Licensed Court I � Interpreter Pay Group 21 j Department: Juvenile, Court Referee FLSA Status: j Non Exempt Reports To: Juvenile Magistrate Judge I Approved Date: i 10/03/2017EE OC Category: I Directs court staff, including assigning and reviewing work; coordinates and maintains the court's calendar and docket for Juvenile court; acts as a liaison between the judge and general public regarding the court calendar, schedule of settings; records and files various documents; and assists county personnel and the general public. Directs court staff, including assigning and reviewing work; Schedules court proceedings and maintains court calendar, including resolving calendar conflicts for judge, attorneys and litigants with approval of court; Acts as a liaison between the judge and general public regarding the court calendar and schedule of settings; Coordinates the availability of lawyers, parties, and court personnel in setting the docket; Sets and supervises movement of cases and various proceedings; Posts and distributes copies of dockets to appropriate offices; Maintains awareness of developments in court activities and reports all delays in case movement; Notifies parties to ensure their appearance at proceedings; Types and prepares paperwork for setting of cases; Mails all appropriate paperwork to all parties; Manages office budget; Performs general clerical duties when court is not in session; Secures appointment of visiting judges in absence of judge; Administrative Secretary and may perform some duties of the court Bailiff. Interpreting for all Courts hearings (Spanish translation). Received: Preferred: Required: gn school graduation or Its equivalent, plus at least tour years of experience; or any education and experience that provides the required knowledge, skills, and abilities. I o pertorm tnis too successrully, an malwaual must De ante to penorm eacn essential Duty sausractonly. requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as books and slacks of records. The employee may occasionally be called upon to perform acts of intense physical exertion during emergency situations. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, color vision, and ability to adjust focus. Court rules, procedures, and regulations; trial proceedings and orders; standard office practices and procedures; basic bookkeeping procedures; and computers. Read and apply the law in preparing and organizing court's charges; operate computers, including word processing and spreadsheet software; type accurately; effectively manage case load; perform basic mathematical calculations; understand and follow instructions; write letters and memos; identify problems and recommend solutions; communicate effectively, both orally and in writing; and maintain effective working relationships with co-workers, judges, attorneys, and the oeneral public. I he worK environment cnaractensttcs described here are representative of mose an employee encounter! while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. APPROVED ILLl} Duane Peters Date county Judge Class Number: Pay Group: FLSA Status: Approved Date: End Date Brazos County Job Description Last Updated: September 2014 Template Revision 12 08115/2012 0850 Title: Temp Clerk 12 Department: Exposition Complex. Non Exempt Reports To: Marketing & Sales Manager- Inside Events, Brazos County Expo 10/01/2017 EEOC Category: Office and Clerical i I 09/30/2018 Employe Signature: Performs professional office administration duties and responsibilities for the Brazos County Expo. Specifically responsible for performing comprehensive bookkeeping duties and responsibilities including maintaining customer accounts, entering all required financial information into Quick Books, generating monthly reports, reconciling funds and making daily bank deposits. Responsible for maintaining animal bedding products to be sold, using a cash register and occasionally selling specific animal bedding products at equine and livestock events. ................ Preforms all bookkeeping responsibilities including maintaining customer accounts, entering all required financial information into Quick Books, generating monthly reports, reconciling funds and making daily bank deposits; Communicates effectively orally and in writing; Works effectively in a team environment and maintains a positive attitude and working relationship with all staff; Works an irregular schedule occasionally as needed; Exercises discretion and independent judgment, with minimal supervision, as necessary in performing professional responsibilities; Must be a "people" person with an excellent personality, have the ability to multi -task in a stressful environment, have a strong work ethic, have strong organizational skills and be able to focus attention on details; Must be very experienced and proficient in Quick Books, Microsoft Word and Excel. Vol. pg. / 07 -r -- - ---. GlVen: ;This is anon -supervisory position. Occasionally may Abachelor's degree or equivalent in a business related field is preferred. Must be a "people" person with an excellent personality, have the ability to multi -task in a stressful environment, have a strong work ethic, have strong organizational skills and be able to focus attention on details. Must be very experienced and proficient in Quick Books, Microsoft Word and Excel. Required: A minimum of two years of meaningful and/or advanced clerical/bookkeeping experience is Preferred: WO(K Ltivironmeni The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hand to finger, handle, or to feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as books and stacks of records. Specific vision abilities required for this job include close vision, distance vision, and the ability to adjust focus. Typical: Standard office management practiceslprocedures, and bookkeeping procedures. Operate computers, including word processing and spreadsheet software; read and interpret manuals and memos; perform math to balance accounts; understand and follow instructions; operate standard office equipment, such as a copy machine and a facsimile machine; type 60 wpm; communicate effectively, both orally and in writing; work independently as necessary; set work priorities; maintain effective working relationship with co-workers; and provide exceptional customer service to the general public. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. -rhe employee is constantly required to work closely with others as a part of a team to perform multiple tasks simultaneously, and switch from one task to another. The employee is frequently required to work under time constraints and meet deadlines. P - Duane Peters Date County Judge Vol. 21 D pg. �G`� Brazos County Job Description Last Updated: September 2012 RECEIVED SE.0 2 9 M l' l 17 Template Ro1s1.n 1.2 0811512012 r os - I Class Number: 832 i Title: 1 Temporary Attendant, Building & Grounds (1040 hrs.) Pay Group: 09 Department: Exposition Complex — ------ --- ----- FLSA Status: Non Exempt J Reports To: Event Coordinators & All Managers Approved Date: 10/01/2017 1 i EEOC Category: Service / Maintenance Position End Date: Temporary I 09/30/2018 i Employee 1 Signature: Mud, . ..... ...... . ...... ... ... ------ General Summary: Performs and monitors daily operational responsibilities Including janitorial duties, responsibilities and maintenance of the Brazos County Exposition i Complex including setting -up, cleaning and tearing -down events. — ----- - ----- Essential Operates light to moderate equipment such as tractors with implements, forklifts and skid steer loaders; Sets up/tears down rodeo equipment, horse stalls, cattle ties, panels and pens: Sets up/tears down meeting and event rooms, including stages, dance floors, tables, chairs and equipment and assists with the sound/electrical system setup and/or tear down: Cleans meeting and event rooms, including sweeping, vacuuming and taking out a trash; Cleans restrooms, including using commercial chemicals to remove stains/odors and keeps them free of litter; buffs and scrubs floors as needed and instructed. Keeps all floors dusted, mopped, and vacuumed; Changes light bulbs and distributes supplies as necessary; Assists in I painting and other maintenance projects as necessary; Operates a vacuum cleaner and hand cleaning materials, supplies and equipment; Cleans I windows, doors, floors, water fountains, and furniture; Empties and cleans waste receptacles and properly disposes of trash; Assists visitors in a polite manner during events at the Exposition Complex; Keeps janitorial and storage areas clean and organized; Must be willing to work various i hours as needed including some nights, weekends, holidays, etc.; Communicates with Exposition Complex administrative assistant/secretary I regarding janitorial supply inventory; Assists as necessary in inventory control including equipment and consumables. [,Other Duties as assigned ._(l %) . .... . ... . - ------- ----- Supervision Received: Event Coordinators & All Managers ---- - --- --- --- --- This is Given: a non -supervisory position. F�qti H-b—h —school graduation or its equivalent; or any equivalent combination of education and experience that provides the required knowledge, skills and abilities. Preferred: ------_--- ----- -- ------- -- Required: At least- one y-ear-of-r'el-a-t-e-d---w-o-r-k--exper-i-e--n-c-e- Preferred - _. - - __1 Some experience in operating , tractor and/or other light to moderate equipment is preferred, --- ---- ----- — ----- - _ - ---- _ - __ - --- ------- Certificates, Licenses, Required: I None. Typical- 1 The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the I employee is regularly required to sit; use hand to finger, handle, or to feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 100 pounds, such as bags of mulch and rocks. Specific vision abilities required for this job include close vision, distance vision, and the ability to adjust focus. Typical: 1Sate operation of custodial and maintenance equipmem, Inraueing me save use or commerciai aeanmy , chemicals. Ability to follow oral and written instructions; ability to learn the proper use of janitorial equipment and supplies; ability to make minor repairs; ability to communicate and work effectively with co-workers; ability to perform physical and strenuous work; and an ability to understand and follow Brazos County safety policies. ......_ ......_._. _._.- ..........._. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is frequently loud. The employee is constantly required to work closely with others as a part of a team to perform multiple tasks simultaneously, and switch from one task to another. The employee is frequently required to work under time pressures and meet deadlines. The employee maybe exposed to extreme weather conditions. APPROVED Duane Peters Date County Judge f CGILYt L+-,_ i .......:...... j23C1�KID 2 s Brazos County TemPlaie Revision 1.2 0811 U2012 Job Description �S Last Updated: September 2012 Class Number: 832 Title: Temporary Attendant, Building & Grounds (1040 hl - I ... - - - -- -i Pay Group 09 Department: i Exposition Complex FLSA Status i Non Exempt - +Reports To: Event Coordinators & All Managers Approved Date_ 10/01/2017 _- EEOC Category: Service / Maintenance 1 Temporary I p' Position End 09/30/2018 Employee Date: Signature: - ! — -- — — -- - — — _. General Summary Performs and monitors daily operational responsibilities including janitorial duties responsibilities and maintenance of the Brazos County Exposition Complex including setting up, cleaning and tearing -down events. Operates light to moderate equipment such as tractors with implements, forklifts and skid steer loaders; Sets up/tears down rodeo equipment, hors( stalls, cattle ties, panels and pens; Sets upitears down meeting and event rooms, including stages, dance floors, tables, chairs and equipment and assists with the sound/electrical system setup and/or tear down; Cleans meeting and event rooms, including sweeping, vacuuming and taking out trash; Cleans restrooms, Including using commercial chemicals to remove stains/odors and keeps them free of litter; buffs and scrubs floors as needed and instructed. Keeps all floors dusted, mopped, and vacuumed; Changes light bulbs and distributes supplies as necessary; Assists in painting and other maintenance projects as necessary; Operates a vacuum cleaner and hand cleaning materials, supplies and equipment; Cleans windows, doors, floors, water fountains, and furniture, Empties and cleans waste receptacles and properly disposes of trash; Assists visitors in a polite manner during events at the Exposition Complex; Keeps janitorial and storage areas clean and organized; Must be willing to work various hours as needed including some nights, weekends, holidays, etc.; Communicates with Exposition Complex administrative assistant/secretary regarding janitorial supply inventory; Assists as necessary in inventory control including equipment and consumables. Other Duties as assioned. (1 Required: High school graduation or its equivalent; or any equi provides the required knowledge, skills and abilities. Preferred: Preferred: Vol. P9. /// Tno physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hand to finger, handle, or to feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 100 pounds, such as bags of mulch and rocks. Specific vision abilities required for this job include close vision, distance vision, and the ability to adjust focus. Typical: Safe operation of custodial and maintenance equipment, including the safe use of commercial cleaning chemicals. Ability to follow oral and written instructions; ability to learn the proper use ofjanitorial equipment '. and supplies; ability to make minor repairs; ability to communicate and work effectively with co-workers; ability to perform physical and strenuous work; and an ability to understand and follow Brazos County safety policies. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is frequently laud. The employee is constantly required to work closely with others as a part of a team to perform multiple tasks simultaneously, and switch from one task to another. The employee is frequently required to work under time pressures and meet deadlines. The employee may be exposed to extreme weather conditions. APPRoVE Duane peters 3 ! Date County Judge VO4. _ 6 Pg. Brazos County Job Description Last Updated: September 2012 Template Rewonc 1 OBH n�ut �,`tD Class Number: 832 l Title: Temporary Attendant Building & Grounds (1040 hrs.) Pay Group 09 Department. f Exposition Complex FLSA Status: Non Exempt I Reports To: Event Coordinators & All Managers Approved Date:10/01/2017 i EEOC Category: Service/ Maintenance Position End Date: 09/30/2018 Temporary Employee �gVv 0iSg"v Signature: Performs and monitors daily operational responsibilities Includinc Complex including setting -up, cleaning and tearing -down events. Essential Duties: --loPerat en- ifts skid -steer loaders ; S his u stalls, cattle ties, panels and pesos; eSets up/tears down meeting and event roloms including o lud ng stages dance floors,tables, chairs and equipment and assists with the sound/electrical system setup and/or tear down; Cleans meeting and event rooms, Including sweeping, vacuuming and taking out trash; Cleans restrooms, including using commercial chemicals to remove stains/odors and keeps them free of litter; buffs and scrubs floors as needed and instructed. Keeps all floors dusted, mopped, and vacuumed; Changes light bulbs and distributes supplies as necessary; Assists in painting avid other maintenance projects as necessary; Operates a vacuum cleaner and hand cleaning materials, supplies and equipment; Cleans windows, doors, floors, water fountains, and furniture; Empties and cleans waste receptacles and properly disposes of trash; Assists visitors in a polite manner during events at the Exposition Complex; Keeps janitorial and storage areas clean and organized; Must be willing to work various hours as needed including some nights, weekends, holidays, etc.; Communicates with Exposition Complex administrative assistant/secretary regarding janitorial supply inventory; Assists as necessary in inventory control including equipment and consumables. Received: a non -supervisory position. Required: 1 High school graduation or its equivalent; or any equl provides the required knowledge, skills and abilities. Preferred: Required: i At least one year of related work experience. PraforrerI- I Some experience in oberatine a tractor and/or other Certificates, Licenses, Registrations Required: None I Preferred: I i vol. .;L L--, C pg. 113 The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hand to finger, handle, or to feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 100 pounds, such as bags of mulch and rocks. Specific vision abilities required for this job include close vision, distance vision, and the ability to adjust focus. Safe operation of custodial and maintenance equipment, including the safe use of commercial cleaning chemicals. Ability to follow oral and written instructions; ability to learn the proper use ofjanitorial equipment and supplies; ability to make minor repairs ability to communicate and work effectively with co-workers; ability to perform physical and strenuous work; and an ability to understand and follow Brazos County safety policies. The work environment characteristics desenbed here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable Individuals with disabilities to perform the essential functions. The noise level in the work environment is frequently loud. The employee is constantly required to work closely with others as a part of a team to perform multiple tasks simultaneously, and switch from one task to another. The employee is frequently required to work under time pressures and meet deadlines. The employee may be exposed to extreme weather conditions. APPROVED Duane Peters Date County Judge Val. : �� Pg. // N 1 v t o_yua. ,.A m ui— � 123dp1 Template Revision 1.2 Oell512012 QOS RECEIVED Class Number: 832 . Brazos County Pay Group: Job Description Department: Last Updated: September 2012 FLSA Status: Non Exempt N 1 v t o_yua. ,.A m ui— � 123dp1 Template Revision 1.2 Oell512012 QOS RECEIVED Class Number: 832 Title: Temporary Attendant, Building & Grounds (1040 hrs.) Pay Group: 1 09 Department: Exposition Complex FLSA Status: Non Exempt Reports To: Event Coordinators & All Managers Approved Date: 10/01/2017 J EEOC Category: Service / Maf}r _� Complex including setting -up, cleaning and tearing -down events. Y. Operates light to moderate equipment such as tractors with implements, forklifts and skid steer loaders; Sets up/tears down rodeo equipment, horse stalls, cattle ties, panels and pens; Sets up/tears down meeting and event rooms, including stages, dance floors, tables, chairs and equipment and assists with the sound/electrical system setup and/or tear dawn; Cleans meeting and event rooms, including sweeping, vacuuming and taking out trash; Cleans restrooms, including using commercial chemicals to remove stains/odors and keeps them free of litter; buffs and scrubs floors as needed and instructed. Keeps all floors dusted, mopped, and vacuumed; Changes light bulbs and distributes supplies as necessary; Assists in painting and other maintenance projects as necessary; Operates a vacuum cleaner and hand cleaning materials, supplies and equipment; Cleans windows, doors, floors, water fountains, and furniture; Empties and cleans waste receptacles and properly disposes of trash; Assists visitors in a polite manner during events at the Exposition Complex; Keeps janitorial and storage areas clean and organized; Must be willing to work various hours as needed including some nights, weekends, holidays, etc.; Communicates with Exposition Complex administrative assistant/secretary regarding janitorial supply inventory; Assists as necessary in Inventory control including equipment and consumables. Education Event a High school graduation or its equivalent; or any equivalent provides the required knowledge, skills and abilities. one year Certificates, Licenses, Required: 1 None. a tractor and/or other light to moderate equ Vol. 4:,2Z �� Pg. //jam Knowledge, Skills, & Abilities Work Environment --es _ The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hand to finger, handle, or to feel; reach with hands and arms; bend and kneel, and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 100 pounds, such as bags of mulch and rocks. Specific vision abilities required for this job include close vision, distance vision, and the ability to adjust focus. Safe operation of custodial and maintenance equipment, including the safe use of commercial cleaning chemicals. Ability to follow oral and written instructions; ability to learn the proper use of janitorial equipment and supplies; ability to make minor repairs; ability to communicate and work effectively with co-workers; ability to perform physical and strenuous work; and an ability to understand and follow Brazos County safety policies. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job, Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is frequently loud. The employee is constantly required to work closely with others as a part of a team to perform multiple tasks simultaneously, and switch from one task to another. The employee is frequently required to work under time pressures and meet deadlines. The employee may be exposed to extreme weather conditions. PP�30 J� Duane Fel County Judge Date vol. _ , L' �� 9- % Pay Group: 09 I Department: FLSA Status: Non Exempt 1 Reports To: Approved Date: 10/01/2017 1 EEOC Category: Position End 09/30/2018 Temporary Date: Employee Signature: Performs and monitors daily operational responsibilities Including Complex including setting -up, cleaning and tearing -down events. tssenual uutles: V 0.C�ILACZ, v CJ Y t11.0 RECEIVED Template Revision 1.2 0811512012 . cos 5 Attendant, Building & Grounds (1040 Event Coordinators & All Service / Maintenance 577 RK--fS ibilltres and maintenance of -t h --e Brazos Coul Exposition Operates light to moderate equipment such as tractors with implements, forKlltts and skid steer loaders; Sets up/tears down rodeo equipment, hors( stalls, cattle ties, panels and pens; Sets up/tears down meeting and event rooms, including stages, dance floors, tables, chairs and equipment and assists with the sound/electrical system setup and/or tear down; Cleans meeting and,event rooms, including sweeping, vacuuming and taking out trash; Cleans restrooms, including using commercial chemicals to remove stains/odors and keeps them free of litter, buffs and scrubs Floors as needed and instructed. Keeps all floors dusted, mopped, and vacuumed; Changes light bulbs and distributes supplies as necessary; Assists in painting and other maintenance projects as necessary; Operates a vacuum cleaner and hand cleaning materials, supplies and equipment; Cleans windows, doors, floors, water fountains, and furniture; Empties and cleans waste receptacles and properly disposes of trash; Assists visitors in a polite manner during events at the Exposition Complex; Keeps janitorial and storage areas clean and organized; Must be willing to work various hours as needed including some nights, weekends, holidays, etc.; Communicates with Exposition Complex administrative assistant/secretary regarding janitorial supply inventory; Assists as necessary in inventory control including equipment and consumables. ) nits is a non-supervesory High school graduation or its equivalent; or any equl provides the required knowledge, skills and abilities. a least one year of related work experience. Preferred: Vol, Pg. /�% T f it " nI m t' Brazos County 'Oa:V Job Description 1N,,•, �:rt�lip, y: ;F Last Updated: September 2012 r— Class Number: 832 Title: Pay Group: 09 I Department: FLSA Status: Non Exempt 1 Reports To: Approved Date: 10/01/2017 1 EEOC Category: Position End 09/30/2018 Temporary Date: Employee Signature: Performs and monitors daily operational responsibilities Including Complex including setting -up, cleaning and tearing -down events. tssenual uutles: V 0.C�ILACZ, v CJ Y t11.0 RECEIVED Template Revision 1.2 0811512012 . cos 5 Attendant, Building & Grounds (1040 Event Coordinators & All Service / Maintenance 577 RK--fS ibilltres and maintenance of -t h --e Brazos Coul Exposition Operates light to moderate equipment such as tractors with implements, forKlltts and skid steer loaders; Sets up/tears down rodeo equipment, hors( stalls, cattle ties, panels and pens; Sets up/tears down meeting and event rooms, including stages, dance floors, tables, chairs and equipment and assists with the sound/electrical system setup and/or tear down; Cleans meeting and,event rooms, including sweeping, vacuuming and taking out trash; Cleans restrooms, including using commercial chemicals to remove stains/odors and keeps them free of litter, buffs and scrubs Floors as needed and instructed. Keeps all floors dusted, mopped, and vacuumed; Changes light bulbs and distributes supplies as necessary; Assists in painting and other maintenance projects as necessary; Operates a vacuum cleaner and hand cleaning materials, supplies and equipment; Cleans windows, doors, floors, water fountains, and furniture; Empties and cleans waste receptacles and properly disposes of trash; Assists visitors in a polite manner during events at the Exposition Complex; Keeps janitorial and storage areas clean and organized; Must be willing to work various hours as needed including some nights, weekends, holidays, etc.; Communicates with Exposition Complex administrative assistant/secretary regarding janitorial supply inventory; Assists as necessary in inventory control including equipment and consumables. ) nits is a non-supervesory High school graduation or its equivalent; or any equl provides the required knowledge, skills and abilities. a least one year of related work experience. Preferred: Vol, Pg. /�% 'Typical: ' The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations maybe made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hand to finger, handle, or to feel; reach with hands and arms; bend j and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 100 pounds, such as bags of mulch and rocks. Specific vision abilities required for this job include close vision, distance vision, and the ability to adjust focus. i Safe operation of custodial and maintenance equipment, including the safe use of commercial cleaning chemicals. Ability to follow oral and written instructions; ability to learn the proper use of janitorial equipment and supplies; ability to make minor repairs; ability to communicate and work effectively with co-workers; ability to perform physical and strenuous work; and an ability to understand and follow Brazos County safely policies. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is frequently loud. The employee is constantly required to work closely with others as a part of a team to perform multiple tasks simultaneously, and switch from one task to another. The employee is frequently required to work under time pressures and meet deadlines. The employee may be exposed to extreme weather conditions. APPROVED J/ 1 Duane Peters Date County Judge Vol. Pg. �� I Qcllt T_1_XW_kX_ � V2- 0 to T.irplm. Revision 1.200!192012 RECEIV 2 6 ';17 Class Number: 832 Title: Brazos County Pay Group: Job Description Department: Last Updated: September 2012 FLSA Status: Non Exempt Qcllt T_1_XW_kX_ � V2- 0 to T.irplm. Revision 1.200!192012 RECEIV 2 6 ';17 Class Number: 832 Title: Temporary Attendant, Building & Grounds (1040 hrs.) 1 Pay Group: 09 Department: 1 Exposition Complex FLSA Status: Non Exempt Reports To: Event Coordinators & All Managers - Anoroved Date: 1 10/01/2017 EEOC Category: — --------------- Service / Maintenance Position End 0913012018 Temporary Employee Date: Signature: ben-era]_S-u rn-nnal . ... .............. . . Pendrims-and monitors daily operational responsibilities including janitc Complex including setting -up, cleaning and tearing -down events. X County Essential Duties: Operates light to -i rate- e -q uilarn- em-t-suc-h-as tractors with implements, forklifts and skid steer loaders; Sets up/tears down rodeo equipment, hors( stalls, cattle ties, panels and pens; Sets up/tears down meeting and event rooms, including stages, dance floors, tables, chairs and equipment and assists with the sound/electrical system setup and/or tear down: Cleans meeting and event rooms, including sweeping, vacuuming and taking out trash; Cleans restrooms, including using commercial chernicals to remove stains/odors and keeps them free of litter; buffs and scrubs floors as needed and instructed. Keeps all floors dusted, mopped, and vacuumed; Changes light bulbs and distributes supplies as necessary; Assists in painting and other maintenance projects as necessary; Operates a vacuum cleaner and hand cleaning materials, supplies and equipment; Cleans windows, doors, floors, water fountains, and furniture; Empties and cleans waste receptacles and properly disposes of trash; Assists visitors in a polite manner during events at the Exposition Complex; Keeps janitorial and storage areas clean and organized; Must be willing to work various hours as needed including some nights, weekends, holidays, etc.; Communicates with Exposition Complex administrative assistant/secretary regarding janitorial supply inventory: Assists as necessary in inventory control including equipment and consumables. High school graduation or its equivalent; or any equi provides the required knowledge, skills and abilities. Preferred: red: E VC:4 z' pg. _P9. � Typical: ;The physical demands described here are representative of those thatmus a met by an employee to successfully perform the essential functions of this job. Reasonable accommodations maybe made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hand to finger, handle, or to feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 100 pounds, such as bags of mulch and rocks. Specific vision abilities required for this job include close vision, distance vision, and the ability to adjust focus. Typical: Safe operation of custodial and maintenance equipment, including the sate use of commercial cleaning chemicals. Ability to follow oral and written instructions, ability to learn the proper use of janitorial equipment and supplies; ability to make minor repairs; ability to communicate and work effectively with co-workers; ability to perform physical and strenuous work; and an ability to understand and follow Brazos County safety policies. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is frequently loud. The employee is constantly required to work closely with others as a part of a team to perform multiple tasks simultaneously, and switch from one task to another. The employee is frequently required to work under time pressures and meet deadlines. The employee may be exposed to extreme weather conditions. APPROVED Duane Peters Date County Judge Vol. �2 G �' Pg. /�2C W ik 22`I�. 1 pn, 111v�V`t Brazos County Template Revision 1.2081112012n5 Job Description RECEIVED Last Updated: September 2012 J•_t L U rlSaf. Class Number: 832 : Title Temporary Attendant, Building & Grounds (1040 hrs.) Pay Group: 09 Department: I Exposition Complex FLSA Status: Non Exempt i Reports To: Event Coordinators & All Managers Approved Date: 10/01/2017 EEOC Category: Service / Maintenance Position End 09/30/2018 Temporary Date: Employee X % Signature: Performs and monitors daily operational responsibilities including Complex including setting -up, cleaning and tearing -down events. Operates light to moderate equipment such as tractors with implements, forklifts and skid steer loaders; Sets up/tears down rodeo equipment, horst stalls, cattle ties, panels and pens; Sets up/tears down meeting and event rooms, including stages, dance Floors, tables, chairs and equipment and assists with the soundielectrical system setup and/or tear down; Cleans meeting and event rooms, including sweeping, vacuuming and taking out trash; Cleans restrooms, including using commercial chemicals to remove stains/odors and keeps them free of litter; buffs and scrubs Floors as needed and instructed. Keeps all floors dusted, mopped, and vacuumed, Changes light bulbs and distributes supplies as necessary; Assists in painting and other maintenance projects as necessary; Operates a vacuum cleaner and hand cleaning materials, supplies and equipment; Cleans windows, doors, floors, water fountains, and furniture; Empties and cleans waste receptacles and properly disposes of trash; Assists visitors in a polite manner during events at the Exposition Complex; Keeps janitorial and storage areas clean and organized; Must be willing to work various hours as needed including some nights, weekends, holidays, etc.; Communicates with Exposition Complex administrative assistant/secretary regarding janitorial supply inventory; Assists as necessary in inventory control including equipment and consumables. ned.N Received: Preferred: Required: High school graduation or its equivalent, or any equi provides the required knowledge, skills and abilities. Vol typical: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the !, employee is regularly required to sit; use hand to finger, handle, or to feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must '.. frequently lift and/or move objects weighing up to 100 pounds, such as bags of mulch and rocks. Specific vision abilities required for this job include close vision, distance vision, and the ability to adjust focus. N Abilities Safe operation of custodial and maintenance equipment, including the safe use of commercial cleaning chemicals. Ability to follow oral and written instructions, ability to learn the proper use of janitorial equipment and supplies; ability to make minor repairs; ability to communicate and work effectively with co-workers; ability to perform physical and strenuous work; and an ability to understand and follow Brazos County safety policies. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is frequently loud. The employee is constantly required to work closely with others as a part of a team to perform multiple tasks simultaneously, and switch from one task to another. The employee is frequently required to work under time pressures and meet deadlines. The employee maybe exposed to extreme weather conditions, Liane r eters --,� olanty .fudge tc. Vol. C �' Pg. . Brazos County Job Description Last Updated: September 2012 l2laD1KP 2 G ' 17 Template Revision 1.2 081192012 eos _ Ib Class Number: 832 Title: Temporary Attendant, Building & Grounds (1040 hrs.) Pay Group: 09 Department: Exposition Complex FLSA Status: Non. Exempt Reports To: Event Coordinators & All Managers I Approved Date: 10/01/2017 EEOC Category: Service / Maintenance Position End Date: 09/30/2016 Temporary Employee 1( Signature: General Summary: Performs and monitors daily operational responsibilities including janitorial duties, responsibilities and maintenance of the Brazos County Exposition Complex including setting -up, cleaning and tearing -down events. Essential Duties: Operates light to moderate equipment such as tractors with implements, forklifts and skid steer loaders; Sets up/tears down rodeo equipment, horse stalls, cattle ties, panels and pens; Sets up/tears down meeting and event rooms, including stages, dance floors, tables, chairs and equipment and assists with the sound/electrical system setup and/or tear down; Cleans meeting and event rooms, including sweeping, vacuuming and taking out trash; Cleans restrooms, including using commercial chemicals to remove stains/odors and keeps them free of litter; buffs and scrubs floors as needed and instructed. Keeps all floors dusted, mopped, and vacuumed; Changes light bulbs and distributes supplies as necessary; Assists in painting and other maintenance projects as necessary; Operates a vacuum cleaner and hand cleaning materials, supplies and equipment; Cleans windows, doors, floors, water fountains, and furniture; Empties and cleans waste receptacles and properly disposes of trash; Assists visitors in a polite manner during events at the Exposition Complex; Keeps janitorial and storage areas clean and organized; Must be willing to work various hours as needed including some nights, weekends, holidays, etc.; Communicates with Exposition Complex administrative assistant/secretary regarding janitorial supply inventory; Assists as necessary in inventory control including equipment and consumables. Other Duties as assigned. (1%) Supervision -- -_-_ Event Coordinators&All-Mans ers ----- -- - -- RecetJed: e Given: This Is a non -supervisory position. Education Required- High school graduation or its equivalent; or any equivalent combination of education and experience that provides the required knowledge, skills and abilities. Preferred: I Physical Demands Typical: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hand to finger, handle, or to feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to stand and walk, The employee must frequently lift and/or move objects weighing up to 100 pounds, such as bags of mulch and rocks. Specific vision abilities required for this job include close vision, distance vision, and the ability to adjust focus. Knowledge, Skills, & Abilities Typical: Safe operation of custodial and maintenance equipment, including the safe use of commercial cleaning chemicals. Ability to follow oral and written instructions; ability to learn the proper use ofjanilorial equipment and supplies; ability to make minor repairs; ability to communicate and work effectively with co-workers; ability to perform physical and strenuous work; and an ability to understand and follow Brazos County safety policies. Work Environment Typical: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is frequently loud. The employee is constantly required to work closely with others as a part of a team to perform multiple tasks simultaneously, and switch from one task to another. The employee is frequently required to work under time pressures and meet deadlines. The employee may be exposed to extreme weather conditions. ---APPROVED Duane Peters Date County Judge E-:-f:�-z6) Pg. /,�L(--j Brazos County Job Description Last Updated: September 2012 �L.mcrc� os o Template Revision 1,2 0 811512 012 PECEiVED Class Number: 832 Title: Temporary Attendant, Building & Grounds (1040 hrs.) Pay Group: 09 Department: Exposition Complex FLSA Status: Non Exempt Reports To: Event Coordinators & All Managers Approved Date: 10/01/2017 EEOC Category: Service / Maintenance Position End 09/30/2018 Temporary Date: Employee x Signature: tJ General Summary: Performs and monitors daily operational responsibilities including janitorial duties, responsibilities and maintenance of the Brazos County Exposition Complex including setting -up, cleaning and tearing -down events. Essential Duties: Operates light to moderate equipment such as tractors with implements, forklifts and skid steer loaders; Sets up/tears down rodeo equipment, horse stalls, cattle ties, panels and pens; Sets up/tears down meeting and event roams, including stages, dance floors, tables, chairs and equipment and assists with the sound/electrical system setup and/or tear down; Cleans meeting and event rooms, including sweeping, vacuuming and taking out trash; Cleans restrooms, including using commercial chemicals to remove stains/odors and keeps them free of litter; buffs and scrubs floors as needed and instructed. Keeps all floors dusted, mopped, and vacuumed; Changes light bulbs and distributes supplies as necessary; Assists in painting and other maintenance projects as necessary; Operates a vacuum cleaner and hand cleaning materials, supplies and equipment; Cleans windows, doors, floors, water fountains, and furniture; Empties and cleans waste receptacles and properly disposes of trash; Assists visitors in a polite manner during events at the Exposition Complex; Keeps janitorial and storage areas clean and organized; Must be willing to work various hours as needed including some nights, weekends, holidays, etc.; Communicates with Exposition Complex administrative assistant/secretary, regarding janitorial supply inventory; Assists as necessary in inventory control including equipment and consumables. Other Duties as assigned. (I'l Supervision -- " - - Received: Event Coordinators-AII Managers s Given: This is a non -supervisory position. Education Required: High school graduation or its equivalent; or any equivalent combination of education and experience that provides the required knowledge, skills and abilities. Preferred: Experience ROglllred: At least one year of related work experience. Preferred: Some experience in operating a tractor and/or other light to moderate equipment is preferred. - -,7' Physical '- Physical Demands Typical: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable - individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hand to finger, handle, or to feel; reach with hands and anus; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must '.. frequently lift and/or move objects weighing up to 100 pounds, such as bags of mulch and rocks. Specific vision abilities required for this job include close vision, distance vision, and the ability to adjust focus. Knowledge, Skills, & Abilities Typical: Safe operation of custodial and maintenance equipment, including the safe use of commercial cleaning chemicals. Ability to follow oral and written instructions; ability to learn the proper use ofjanitodal equipment - and supplies; ability to make minor repairs; ability to communicate and work effectively with co-workers; ability to perform physical and strenuous work; and an ability to understand and follow Brazos County safety policies. Work Environment Typical: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable - individuals with disabilities to perform the essential functions. The noise level in the work environment is frequently loud. The employee is constantly required to work closely with others as a part of a team to perform multiple tasks simultaneously, and switch from one task to another. The employee is frequently required to work under time pressures and meet deadlines. The employee may be exposed to extreme weather conditions. 7l l�- Duane Peters Date County Judge vol. P9. / Brazos County Job Description Last Updated: September 2012 hrarcola tCL3;C_n "J ll�181'2i]_':12 Template Revis on 12 0811512012 V ps.1) Class Number: 832 Title: Temporary Attendant, Building & Grounds (1040 his.) Pay Group: 09 Department: Exposition Complex FLSA Status: Non Exempt Reports To: Event Coordinators & All Managers Approved Date: 10/01/2017 EEOC Category: Service / Maintenance Position End Date: 09/30/2018 Temporary Em to ee Signature: General Summary: Performs and monitors daily operational responsibilities including janitorial duties, responsibilities and maintenance of the Brazos County Exposition Complex including setting -up, cleaning and tearing -down events. . Essential Duties: Operates light to moderate equipment such as tractors with implements, forklifts and skid steer loaders; Sets up/tears down rodeo equipment, horse stalls, cattle ties, panels and pens; Sets up/tears down meeting and event rooms, Including stages, dance floors, tables, chairs and equipment and assists with the sound/electrical system setup and/or tear down; Cleans meeting and event rooms, including sweeping, vacuuming and taking out trash; Cleans restrooms, including using commercial chemicals to remove stains/odors and keeps them free of litter; buffs and scrubs floors as needed and instructed. Keeps all floors dusted, mopped, and vacuumed; Changes light bulbs and distributes supplies as necessary; Assists in painting and other maintenance projects as necessary; Operates a vacuum cleaner and hand cleaning materials, supplies and equipment; Cleans windows, doors, floors, water fountains, and furniture; Empties and cleans waste receptacles and properly disposes of trash; Assists visitors in a polite manner during events at the Exposition Complex; Keeps janitorial and storage areas clean and organized; Must be willing to work various hours as needed including some nights, weekends, holidays, etc.; Communicates with Exposition Complex administrative assistant/secretary regarding janitorial supply inventory; Assists as necessary in inventory control including equipment and consumables. I Other Duties as assigned. (1%) Supervision Received-.- -Event Coordinators&-AII Managers------- Given: anaeers ---__Given: _—------------ This is a non -supervisory position. Education Required: High school graduation or its equivalent; or any equivalent combination of education and experience that provides the required knowledge, skills and abilities. Preferred: Experience Required: At least one year of related work experience. Preferred: Some experience in operating a tractor and/or other light to moderate equipment is preferred. Physical Demands Typical: The physical demands described here are representative of those that must be met by an employee to Typical: successfully perform the essential functions of this job. Reasonable accommodations maybe made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hand to finger, handle, or to feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 100 pounds, such as bags of mulch and rocks. Specific vision abilities required for this job include close vision, distance vision, and the ability to adjust focus. Knowledge, Skills, & Abilities Typical: Safe operation of custodial and maintenance equipment, including the safe use of commercial cleaning chemicals. Ability to follow oral and written instructions; ability to learn the proper use of janitorial equipment and supplies; ability to make minor repairs; ability to communicate and work effectively with co-workers; ability to perform physical and strenuous work; and an ability to understand and follow Brazos County safety policies. Work Environment Typical: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is frequently loud. The employee is constantly required to work closely with others as a part of a team to perform multiple tasks simultaneously, and switch from one task to another. The employee is frequently required to work under time pressures and meet deadlines. The employee may be exposed to extreme weather conditions. APPROVED s: Duane Peters Date County Judge E . : D P9. /�? � Brazos County Job Description Last Updated: September 2012 6 1-7, Jt.. 2 it "E17 Template Revision 1.20811512012 Vos-a Class Number: 832 Title: Temporary Attendant, Building & Grounds (1040 hrs.) Pay Group: 09 Department: Exposition Complex FLSA Status: Non Exempt Reports To: Event Coordinators & All Managers Approved Date: 1010112017 EEOC Category: Servi Maintenance Position End Date: 09/3012018 Temporary Employee Signature: � General Summary: Performs and monitors daily operational responsibilities including janitorial duties, responsibilities and maintenance of the Brazos County Exposition Complex including setting -up, cleaning and tearing -down events. Essential Duties: Operates light to moderate equipment such as tractors with implements, forklifts and skid steer loaders; Sets up/tears down rodeo equipment, horse stalls, cattle ties, panels and pens; Sets upitears down meeting and event rooms, including stages, dance troops, tables, chairs and equipment and assists with the soundielectrical system setup and(or tear down; Cleans meeting and event rooms, including sweeping, vacuuming and taking out trash; Cleans restrooms, including using commercial chemicals to remove stairs/odors and keeps them free of litter; buffs and scrubs floors as needed and instructed. Keeps all floors dusted, mopped, and vacuumed; Changes light bulbs and distributes supplies as necessary; Assists in painting and other maintenance projects as necessary; Operates a vacuum cleaner and hand cleaning materials, supplies and equipment; Cleans windows, doors, floors, water fountains, and furniture; Empties and cleans waste receptacles and properly disposes of trash; Assists visitors in a polite manner during events at the Exposition Complex; Keeps janitorial and storage areas clean and organized; Must be willing to work various hours as needed including some nights, weekends, holidays, etc.; Communicates with Exposition Complex administrative assistanttsecretary regarding janitorial supply inventory; Assists as necessary in inventory control including equipment and consumables. Other Duties as assigned. (1%) Supervision - -" -Received:-Event Coordinators & All Managers - -- -- - — --- -" - q Given: Given: This is a non -supervisory position. Education Required: High school graduation or its equivalent; or any equivalent combination of education and experience that provides the required knowledge, skills and abilities. Preferred: Experience Required: At least one year of related work experience. Preferred: Some experience in operating a tractor ar for other light to moderate equipment is preferred. Certificates, Licenses, Registrations Required: None. Preferred! vol. o G O pg. �� y i Physical Demands Typical: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable - individuals with disabilities to perform the essential functions. While performing the duties of this job, the. employee is regularly required to sit; use hand to finger, handle, or to feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 100 pounds, such as bags of mulch and rocks. Specific vision abilities required for this job include close vision, distance vision, and the ability to adjust focus. Knowledge, Skills, & Abilities Typical: Safe operation of custodial and maintenance equipment, including the safe use of commercial cleaning chemicals. Ability to follow oral and written instructions; ability to learn the proper use of janitorial equipment - and supplies; ability to make minor repairs; ability to communicate and work effectively with co-workers; ability to perform physical and strenuous work; and an ability to understand and follow Brazos County safety policies. Work Environment Typical: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations maybe made to enable - individuals with disabilities to perform the essential functions. The noise level in the work environment is frequently loud. The employee is constantly required to work closely with others as a part of a team to perform multiple tasks simultaneously, and switch from one task to another. The employee is frequently required to work under time pressures and meet deadlines. The employee may be exposed to extreme weather conditions. APPRO . Duane Peters mate County Judge Brazos County Job Description Last Updated: September 2012 Z�,4'9 Template Revision 1.20811512012 fCS. l� Class Number: 832 Title: Temporary Attendant, Building & Grounds (1040 hrs.) Pay Group: 09 Department: Exposition Complex FLSA Status: Non Exempt Reports To: Event Coordinators & All Managers Approved Date: 10/01/2017 EEOC Category: Service / Maintenance Position End 09/30/2018 Temporary Employee .------ g ----_._ Event Coordinators&"All Man-ers— -_-- Date: This is a non -supervisory position. Signature: General Summary: Performs and monitors daily operational responsibilities including janitorial duties, responsibilities and maintenance of the Brazos County Exposition Complex including setting -up, cleaning and tearing -down events. Essential Duties: Operates light to moderate equipment such as tractors with implements, forklifts and skid steer loaders; Sets up/tears down rodeo equipment, horse stalls, cattle ties, panels and pens; Sets upitears down meeting and event rooms, including stages, dance floors, tables, chairs and equipment and assists with the sound/electrical system setup and/or tear down; Cleans meeting and event rooms, including sweeping, vacuuming and taking out trash; Cleans restrooms, including using commercial chemicals to remove stains/odors and keeps them free of litter; buffs and scrubs floors as needed and instructed. Keeps all floors dusted, mopped, and vacuumed; Changes light bulbs and distributes supplies as necessary; Assists in painting and other maintenance projects as necessary; Operates a vacuum cleaner and hand cleaning materials, supplies and equipment; Cleans windows, doors, floors, water fountains, and furniture; Empties and cleans waste receptacles and properly disposes of trash; Assists visitors In a polite manner during events at the Exposition Complex; Keeps janitorial and storage areas clean and organized; Must be willing to work various hours as needed including some nights, weekends, holidays, etc.; Communicates with Exposition Complex administrative assistant/secretaly regarding janitorial supply inventory; Assists as necessary in inventory control including equipment and consumables. Other Duties as assigned. (1 %) Supervision ""-" ""-" Received: .------ g ----_._ Event Coordinators&"All Man-ers— -_-- Given: This is a non -supervisory position. Education Required: High school graduation or its equivalent; or any equivalent combination of education and experience that provides the required knowledge, skills and abilities. Preferred: Experience Required: At least one year of related work experience. Preferred: Some experience in operating a tractor and/or other light to moderate equipment is preferred. Certificates, Licenses, Preferred: Vol. C;� K G' Pg. %j/ Physical Demands TyplCal: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hand to finger, handle, or to feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 100 pounds, such as bags of mulch and rocks. Specific vision abilities required for this job include close vision, distance vision, and the ability to adjust focus. Knowledge, Skills, 8 Abilities Typical: Safe operation of custodial and maintenance equipment, including the safe use of commercial cleaning chemicals. Ability to follow oral and written instructions; ability to learn the proper use of janitorial equipment and supplies; ability to make minor repairs; ability to communicate and work effectively with co-workers; ability to perform physical and strenuous work; and an ability to understand and follow Brazos County safety policies. Work Environment Typical: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations maybe made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is frequently loud. The employee Is constantly required to work closely with others as a part of a team to perform multiple tasks simultaneously, and switch from one task to another. The employee is frequently required to work under time pressures and meet deadlines. The employee may be exposed to extreme weather conditions. APPROVED 1_ Duane Peters Date County Judge Vol. G-' pg._ Brazos County Job Description Last Updated: September 2012 k0;cv-cam. �nCfftCIA�,ECEPVDQ J Template Revisicn 1.208/1512012 eus - Ill Class Number: 832 Title: Temporary Attendant, Building & Grounds (1040 hrs.) Pay Group: 09 Department: Exposition Complex FLSA Status: Non Exempt Reports To: Event Coordinators & All Managers Approved Date: 10/01/2017 EEOC Category: Service / Maintenance Position End 0913012018 Temporary Employee Date: Signature: General Summary: Performs and monitors daily operational responsibilities including janitanaI duties, responsibilities and maintenance of the Brazos County Exposition Complex including setting -up, cleaning and tearing -down events. Essential Duties: Operates light to moderate equipment such as tractors with implements, forklifts and skid steer loaders; Sets upitears down rodeo equipment, horse stalls, cattle ties, panels and pens; Sets up/tears down meeting and event rooms, including stages, dance floors, tables, chairs and equipment and assists with the sound/electrical system setup and/or tear down; Cleans meeting and event rooms, including sweeping, vacuuming and taking out trash; Cleans restrooms, including using commercial chemicals to remove stains/odors and keeps them free of litter; buffs and scrubs floors as needed and instructed. Keeps all floors dusted, mopped, and vacuumed; Changes light bulbs and distributes supplies as necessary; Assists in painting and other maintenance projects as necessary; Operates a vacuum cleaner and hand cleaning materials, supplies and equipment; Cleans windows, doors, floors, water fountains, and furniture; Empties and cleans waste receptacles and properly disposes of trash; Assists visitors in a polite manner during events at the Exposition Complex; Keeps janitorial and storage areas clean and organized; Must be willing to work various hours as needed including some nights, weekends, holidays, etc.; Communicates with Exposition Complex administrative assistant/secretary - regarding janitorial supply inventory; Assists as necessary in inventory control including equipment and consumables. Other Duties as assigned. 1 Supervision - Event Coordinators 8 -All Managers----- Given: ana ers - - -- Received: 9 Given: This is a non -supervisory position. Education Required: High school graduation or its equivalent; or any equivalent combination of education and experience that provides the required knowledge, skills and abilities. Preferred: Ph sical Demands Typical: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hand to finger, handle, or to feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 100 pounds, such as bags of mulch and rocks. Speck vision abilities required for this job include close vision, distance vision, and the ability to adjust focus. Knowledge, Skills, & Abilities Typical: Safe operation of custodial and maintenance equipment, including the safe use of commercial cleaning chemicals. Ability to follow oral and written instructions; ability to learn the proper use ofjanitorial equipment and supplies; ability to make minor repairs; ability to communicate and work effectively with co-workers; ability to perform physical and strenuous work; and an ability to understand and follow Brazos County safety policies. Work Environment Typical: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations maybe made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is frequently loud. The employee is constantly required to work closely with others as a part of a team to perform multiple tasks simultaneously, and switch from one task to another. The employee is frequently required to work under time pressures and meet deadlines. The employee may be exposed to extreme weather conditions. APPROVED Duane peters - MEMM County Judp Date 'r Vol. C C Pg./ V 4 P(�tir F .fr,Y`r_.3.eF�v Brazos County Job Description Last Updated: September 2012 Template Fevisien 1.2 001152012 Class Number: 832 Title: Temporary Attendant, Building & Grounds (1040 hrs.) Pay Group: 09 Department: Exposition Complex FLSA Status: Non Exempt Reports To: Event Coordinators & All Managers Approved Date: 10/01/2017 EEOC Category: Service / Maintenance Position End 09/30/2018 Temporary Employee /AAa�/(J/�, �jY' _ Date: Signature: General Summa Performs and monitors daily operational responsibilities including janitorial duties, responsibilities and maintenance of the Brazos County Exposition Complex including setting -up, cleaning and tearing -down events. Essential Duties: Operates light to moderate equipment such as tractors with implements, forklifts and skid steer loaders; Sets up/tears down rodeo equipment, horse stalls, cattle ties, panels and pens; Sets up/tears down meeting and event rooms, including stages, dance floors, tables, chairs and equipment and assists with the sound/electrical system setup and/or tear down; Cleans meeting and event rooms, including sweeping, vacuuming and taking out trash; Cleans restrooms, including using commercial chemicals to remove stains/odors and keeps them free of litter; buffs and scrubs floors as needed and instructed. Keeps all floors dusted, mopped, and vacuumed; Changes light bulbs and distributes supplies as necessary; Assists in painting and other maintenance projects as necessary; Operates a vacuum cleaner and hand cleaning materials, supplies and equipment; Cleans windows, doors, floors, water fountains, and furniture; Empties and cleans waste receptacles and properly disposes of trash; Assists visitors in a polite manner during events at the Exposition Complex; Keeps janitorial and storage areas clean and organized; Must be willing to work various hours as needed including some nights, weekends, holidays, etc.; Communicates with Exposition Complex administrative assistant/secretary regarding janitorial supply inventory; Assists as necessary in inventory control including equipment and consumables. Other Duties as assigned. 1 Supervision Received. - " "- Event Coordinators & All Managers is Given' This is a non -supervisory position. Education Required: High school graduation or its equivalent; or any equivalent combination of education and experience that provides the required knowledge, skills and abilities. Preferred: Some experience in operating a tractor and/or other light to moderate equipment is preferred. Experience Required: At least one year of related work experience. Preferred: Some experience in operating a tractor and/or other light to moderate equipment is preferred. Certificates, Licenses, Registrations Required: None. Preferred: I� Vol. _ �Gi o9 ' �J Physical Demands Typical: The physical demands described here are representative of those that must be met by an employee to Typical: successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hand to finger, handle, or to feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 100 pounds, such as bags of mulch and rocks. Specific vision abilities required for this job include close vision, distance vision, and the ability to adjust focus. Knowledge, Skills, & Abilities Typical: Safe operation of custodial and maintenance equipment, including the safe use of commercial cleaning chemicals. Ability to follow oral and written instructions; ability to learn the proper use ofjanitorial equipment and supplies; ability to make minor repairs; ability to communicate and work effectively with co-workers; ability to perform physical and strenuous work; and an ability to understand and follow Brazos County safety policies. Work Environment Typical: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is frequently loud. The employee is constantly required to work closely with others as a part of a team to perform multiple tasks simultaneously, and switch from one task to another. The employee is frequently required to work under time pressures and meet deadlines. The employee may be exposed to extreme weather conditions. _ APPR Duane Peters Date r i/ County Judge Brazos County Job Description Last Updated: September 2017 Class Number: 1508 Pay Group: 19 FLSA Status: Non Exempt Approved Date: 1010112017 Position End 09/30/2018 Date: p5ti.t.a-1V rrD SEP 2 6 Lull ij&I Templele Re van 12081153012 Title: Correctional Health Professionalfremporary Department: Jail Medical Services Reports To: Sergeant, Jail Nurse EEOC Category: Parapr fessionals Temporary Employee Signature: General Summary_ Remains on-call as needed to respond to any emergency situations al Ihe'jail facility; assists in evaluaGngiofal hea8h care needs ofmmalesi performs medical screening functions; dispenses medications as needed; schedules doctor appointments for Inmates; performs medical tests; and completes charts and necessary paperwork. Essential Duties: ,_...-.-------'------- -- -- - - --i- ----- Other tulles may be assigned. Pertortns medical screening andintervtawing of inmates to'delerrlme their Aealth needs: Handlas medication, -; including screening, packing, dispensing, receiving and entering Into the computer, Assesses Inmates' medical needs and arranges for or provides treatment, Including wound treatment, suture removal and minor surgery; Performs PPD skin tests on Inmates and department employees, Including reviewing results, entering results Into the computer and completing necessary paperwork; Sets appointments for Inmates to see a physician, . _ psychiatrist or dentist as needed; Assists doctors with examinations and medication administration; Maintains medical security and safety procedures i. for inmates and start; Prepares and dispenses medications and supervises self-adminislrallon; Prepares healthcare evaluations, instructions and counseling to inmates, including reviewing inmate medical requests; maintains Inventory of and orders medical equipment, supplies and drugs and maintains security control of these items; Monitors blood sugar and blood pressure on hypertensive and diabetic inmates on a frequent basis and gives Insulin and other injections as necessary; Answers inmate and staff Inquiries; Maintains medical charts, records and other required medical documentation, and requests for medical record transfers or new Inmates; Maintains cleanliness in work area; Requests special diets for inmates as necessary,. Performs clerical duties such as filing of records; and Works on-call as necessary. Other Duties as assigned. (7% Supervision Received: From Sergeant. Jail Nurse GiVem: j This is a non -supervisory position. r Education Required: Aiiainment of ceNficaGon as a Licensed VocafionalNurse(LVN); or any,equivalent combination of education and experience, which provides the required knowledge; skills and abilities: Preferred: Experience Required: To perforin this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required; Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.. Preferred: Vol Pg. /�i Certificates, Licenses, Registrations Required: Must have a Licensed Vocational Nurse (LVN) or Paramedic level certification or above.. Preferred: Ph sical Demands yp _ Y.- - — -- l - _ _.. . - -- - - -- --- T ICaI:"� The Physical demands deshrihed here are represenlalive of thdse Ihet musttiemel by an employe0 to successfully perform the essential functions of this lob:; Reasonable accommodations maybe made to enable Individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee Is regularly required to sit; use hands to finger, handle or feel; reach with hands and arms; -bend and kneel; and talk and hear. The employee is frequently required to stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as books and stacks of records. Specific vision abilities required by this job include close vision and ability to adjust focus. Knowledge, -SK-11s, & i Abilities ' Typical: -First aid, phertnacoldgy, carifiopulmonery resuscitation, nursing end standard Jail practices and procedures preferred. Work effectively with Inmates, other staff members. and the public; analyze data; read prescriptions and warning labels: reason and make medical judgments and decisions, especially in emergencies; follow '. instructions; administer Injections; demonstrate proficiency in both oral and written communication; and operate computers. Work Environment Typical: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this jab, Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually high. While performing the essential duties or this job, the employee is constantly required to perform multiple tasks simultaneously, to work under time pressures to meet deadlines, and to work closely with others as a part of a team.. The employee is frequently required to respond to emergency situations. Pip Duane Peters Date County Judge � �.. rte. --'_.'r?,. G-.. __ ' ��� �✓ � � i Brazos County Job Description Last Updated: September 2017 Te.PW* RoVWw 1.20&162012 Class Number.1,557 RequirecIT:14 a-cchelor's degree or higher from an accredited Institution --- —Titie:— Teacher Pay Group: 16 Department: Sheriff -Jail FLSA Status: Non Exempt Reports To: DO Sergeant (Programs) Approved Date: 10/0112017 EEOC Category: Technicians Position End Date: 0913012018 Temporary Employee Signature: To plan, organize and.unplemant an appropriate Instructional program In a leaming environment that guides and encourages Inmates toelop and fullill their academic potential, Essential Duties: Qher duties maybe assigned. Plw prepare end Fs—trudi6nal —activitiosthat facilitate alive teaming expedencesn Develop —schemes of ;Or— and lesson plans; Establish and communicate clear objectives for all leaming acfiAtieC Prepare classroom for class activities: Provide a variety of teaming materials and resources for use In educational activities: Identify and select different Instructional resources and methods to meet students' varying needs; Provide appropriate feedback on work; Encourage and monitor the progress of Individual students; IMaintain accurate and complete records of students'progress and development Manage student behavior In the classroom by establishing and enforcing rules and procedures: Follow rules end procedures for managing students In the correctional setting. Other Duties as assigned. (1 %) PS RequirecIT:14 a-cchelor's degree or higher from an accredited Institution Preferred.7, Sergeant GIV¢n' ThIs is tis anon -supervisory position. Vol. '�2 6 e pg. 1-39 -E: RequirecIT:14 a-cchelor's degree or higher from an accredited Institution Preferred.7, V.q—t1frj-d-. To perform this job successfully, an Individual must be able to perform each essential duty satisfactorily. The �requlrnannents listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable Individuals with disabilities to perform the essential functions- ertificates, Llceinses,---]- _ifisstrations Required: Preferred: Texas Teaching certificate Vol. '�2 6 e pg. 1-39 -E: Physical Demands Typical: The physical demands described here are representative of those that must be mel by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable Individuals with disabililles to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to stand and walk -The employee must . frequently lift andfor move objects weighing up to 20 pounds, such as books and stacks of records. and _. occasionally must fift and/or move objects weighing 50 pounds or more. Specific vision abilities required by Ihis job include close vision, distance vision. peripheral vision, color vision, and ability to adjust focus.- - Knowiedge, Skills, & Abilities Typical: ` Standard office equipment and computers. Operate computers, including wordprocessing antl spreadsheet software; operate fire and safety equipment and firearms; read and write reports;; letters, and memos; perform • basic mathematical calculations; analyze data; follow Instructions; communicale'effectively; both orally and in writing; and maintain effective working relationships with co-workers, prisoners, and the general public Work Environment Typical: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually high. While performing the essential duties of this job, the employee is constantly required to perform multiple tasks simultaneously, to work under time pressures to meet deadlines, and to work closely with others apart of a team. The employee is frequently required to respond to emergency situations In which there may be danger or physical abuse. pnPPRO Duane peters % } County Judge Date Vol, ��. l~, l;' P g_ IZI-1 H Class Number: Pay Group: FLSA Status: Approved Date: Position End Date: Brazos County L!u u`u Job Description SEP 2 2s7 Last Updated: September 2017 1557 i Title: Teacher 16 Department: Sheriff -Jail Non Exempt i- Reports To: DO Sergeant (Programs) 10/01/2017 EEOC Category: Technicians Po5,3 Twoial° Re dioion 12 051*2012 Temporary 09/30/2018 Employee Signature: General Summary:; . -To pian, organize and implement an appropriate instructional program In a teaming environment that guides and encourages Inmates to develop and ).fulfill their academic potential: Esseniiai bullies: 011ier duties may he aSsigned:,Plan, prepare and dellveiihslructional adtivities that fanleate active teaming expedences;Devebp schemes of vrork and lesson plans: Establish and communicate dear objectives for all learning activilies; Prepare classroom for class acliiveles; Provide a variety of leaming materials and resources for use In educational activities: Identify and select different instruclional resources and methods to meet students' varying needs; Provide appropriale feedback on work; Encourage and monitor the progress of Individual students: Maintain accurate and complete records of students' progress and development Manage student behavior in the classroom by establishing and enforcing rules and procedures; Follow rules and procedures for managing students In the correctional setting: Other Duties as assigned. (1%) Supervision Received: From D.O. Sergeant Education Given: This is a non -supervisory position. Required: Bachelors degree or higher from an accredited institution Preferred: Experience Required: To perform this job successfully, an individual must be able to perform each essential duly satisfactorily, The requirements listed below are representative of the knowledge, skill, and/or ability required, Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Preferred: , Cerfilicates, licenses; Registrations Required- Texas Teaching certificate Preferred: Vol. Pg. A// Physical Demands Typical: The physical demands described here are representative of those that must be met by an employee to successfully, perform the essential functions of this job. Reasonable accommodations may be made to enab'e I individuals with disabildles,to perform the essential functions. While performing the duties of this job, the employee Is regularly required to sit; use hands to finger, handle, or feel; reach with hands and amrs: hand and kneel; and talk and hear. The employee frequently is required to stand and walk.. The employee must frequently lit and/or move objects weighing up to 20 pounds, such as books and stacks of records, and occasionally must lift and/or move objects weighing 50 pounds or more. Specific vision abilities required by this job include close vision;: distance vision; peripheral vision,color vision, and ability to adjust focus.; Knowledge, Skills, & Abilities Typical' '- Standard office equipment and computers. Operate wmpuleB, including word processing and spreadsheet software; operate Are and safety equipment and firearms; read and write reports, letters, and memos; perform basic mathematical calculations: analyze data;:follow instructions: communicate effeeiively,,both orally and in writing; and maintain effective working relationships with co-workers, prisoners; and the general public Work Environment . Typical: The work environment characteristics described here arerepresenlative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations maybe made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually high. While performing the essenlial duties of this job, the employee's constantly required to perform multiple tasks simultaneously, to work under time pressures to meet deadlines, and to work closely with others apart of a team. The employee Is frequently required to respond to emergency situations in which there may be danger or physical abuse. APPROVED Duane Peters Date County Judge Vol. j C Pg. Brazos County Job Description Last Updated: September 2017 TempWte Rerewn 124=15F20121 C Class Number: 1516 Title: ^� Intern .Detention Officer (Intake Release) Pay Group Status_ 10 _ _ Department Non Exempt Sheriff -Jail Admin. M„ FLSA Reports To .71 IntakeSergeent Approved Date: .10/0112017 EEOC Category: _ ffice and Clerical [Position End M Date: Temporary 09/3012018 Employee Signature: I I Genera[Summer Performs duties assisting IntakelRelease .Officers related to the Intake and booking of Inmates, answering the telephone and routing calls and taking messages;.and serves as publiclinmate liaison,including appropriately responding to letters and telephone calls regarding Incarcerated Inmates, i assisting the public In the Release Lobby. Assisting any other subdivision of the Intake/Release depamnent. Preferred: EisenfialDutiesi Other duties May be assigned; Assisting the Intake/Release staff,. Assisting the Coun Clerks;- Answe—rs the telephone,' including routing calls and taking messages„ Performs duties of Public/Inmate liaison, including appropriately responding telephone calls regarding Incarcerated inmates; Performs miscellaneous duties, including writing memos;: May assist with transporting Inmates within and outside of facility; May fingerprint and photograph prisoners; May assist Serve Time Coordinator as necessary. 1 l 1 Other Duties as assigned._(1'/0)_____,___ _Supervrsron,_ ._._ Received: � 1 From Intake Sergeant— GIVen:i'This i iso non -supervisory position. Education �L; Required: High school graduation or its equivalent, and be enrolled In the internship class at a university.1 Preferred: requirements listed below are representative of the knowledge, skill, andfor ability required. Reasonable accommodations may be made to enable Individuals with disabilities to perform the essential functions. FVol.< < Pg. Physical Demands - Typical: .The physical demands described here are representative of those that must be mel by an employee to - successfully perform the essential functions of this job. Reasonable accommodations may be made to enable Individuals with disabilities to perform the essential functions. While performing the duties of this job; the employee is regularly required to sit; use hands to finger, handle, or teal; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as books and slacks of records, and occasionally must lift andfor move objects weighing 100 pounds or more. Specific vision abilities required by this job Include dose vision, dislance vision, peripheral vision, colar dslon, and abllgy to adjust focus. Knowledge, Skills, 8 +_ --T -------•___________ _. __ _ _ Abilities _ �n Typical: procedures and laws relating to mtekeR Inmates slandard office practices antl procedures, and use of _ computer software. Operate computers, Including word processing software; read and understand legal documents, letters, and memos; operate office equipment, communicate effectively, both orally and In writing; j and maintain effective working relationships with co-workers, county employees, and the general public.. `Work.Environment Typical: The work envimnmenl characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodaliom may be made to enable Individuals with disabilities to perform the essential functions. The noise level In the work environment Is usually I high. While performing the essential duties or thisjob, the employee is constantly required to perform tedious and exacting tasks. The employee Is frequently required to perform multiple tasks simultaneously and to work closely with others a pan of a team. The employee may experience the threat of danger or physical abuse and may be required, to respond to emergency situations. kppROV D i3uane Peters Date County Judge E r -72 Pg. /W Brazos County Job Description Last Updated: September 2017 R l 'Z22A`b Tsmeltla Reviskn t2=152012 @t15 I Class Number: 1516 Title: I Intern, Detention Officer (Intake Release) Pay Group 10 Department ; Sheriff Jail Admin. FLEA Status. Non Exempt Reports To Intake Sergeant Approved Date: 10/01/2017 w EEOC_ Category: Office and Clerical Position End Date: 09/30/2018 i t Temporary { f Employee ' Signature: General,Summary: Pertdrms duties assistingM[akelRelease Officers refaled 16 the Intake and booking of Inmates, answeringthetelephone and routing calls and taking messages•,'and serves as pubGdinmala liaison; Including appropriately responding to letters and telephone calls regarding Incarceraled Inmates, assisting the public in the Release Lobby, Assisting any other subdivision of the Intake/Release department. Essential Duties. Other duties may be assigned;: Assisting the Intake'IReleese staff, Assisflrrg the Court Clerks; Answers the felep_hone,llncluding routing Cal—Is "and' 6 taking messages;performs duties of PubanAnmate liaison, including appropriately responding telephone calls regarding Incarcerated Inmates; Performs miscellaneous duties. Including writing memos,,. May assist with transporting Inmates wilhin and Outside of facility; May fingerprint and photograph prisoners; May assist Serve Time Coordinator as necessary. t 1 i 1 til i i I Other Duties as assigned_(1%) a the requirements listed below are representative of the knowledge, skin, andlor ability n accommodations may be made to enable individuals with disabilities to perform the i VO4. Pg. /4�5 functions_ successfully perform the essential functions of this job.,,Reason able accommodations maybe made to enable Individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to all; use hands to finger, handle, or feel; reach with hands and arms; bend and kneel: and talk and bear. The employee frequently Is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as books and stacks of records, and occasionally must IIR and/or move objects weighing 100 pounds or more. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, color vision, and ability to adjust focus. rroceeures ano iaws•retaung to intake or inmates, standard office practices and procedures, end use of computer softwares Operate computers, Including word processing sofkvare :read and understand legal documents, letters; and memos: operate office equipment, communicate effecllvely, both orally and In wrnIng; and maintain effective working relationships with co-workers, county employees, and the general public.. - The work environment characteristics described here arc representative of those an employee encounters while performing the essential functions of this Jab: Reasonable accommodations may be made to enable Individuals with disabilities to perform the essential functions. The noise level In the work environment is usually high. While performing the essential duties of this JW the employee Is constantly required to perform tedious and exacting tasks. The employee Is frequently required to perform multiple tasks simullaneously and to work closely with others a part of a learn. The employee may experience the threat of danger or physical abuse and may be required to respond to emergency situations:,: Duane Peters Date County Judge Vol. pg. ./ fi Brazos County ��, Template Redslon 1.2 08115Q()12 /yam t- Job Description S_P r 7 L 7 u: i i��,`uvvv f.yy tloLF eF* Last Updated: September 2017 Class Number: 819 , Title: Building Event Worker Pay Group 07 Department Brazos Center FLSA Status: _ Non Exempt Reports To Director and Event Coordinator Approved Date: ; 10/01/2017 EEOC Category: I Service/Maintenance � Position End Date: j 09/30/2018 Temporary Employee i_Signature: This is a temporary part time position that involves being responsible for the safety of the customers, setting_ up the rooms as specified in the layout book, overseeing the cleanliness of the building and grounds, and must meet the customer's expectations as far as courtesy and prompt response to their requests. Cleaning the restroom. floors with wet mops and disintl Restock the paper towels,hand soap and toilet paper. Cleaning the floors with wet mops for spills and rood. Dust mop the concourse, assembly rooms and hallways regularly to remove excess dirt. Autoscrub assembly room Floors before setting up the tables and chairs. Empty all trash containers at the end of the event/evening. Before the event seek out the person in charge and introduce yourself and tell them where you can be found throughout the event. Make sure sound levels are appropriate for each group. During events you should be visible and available. Check restrooms every 30 minutes. Lock rooms that are not being used. Lock office when you are not in it and leave it locked at the end of the night. Check the areas the caterer or bartender use for cleanliness before they leave. When an event is coming to an end you are to be present in the room. Before leaving for the night, check all rest rooms, clean and restock as needed. Vacuum mats in front of doors and in restrocros. Turn off all interior lights in the building. Store equipment and supplies appropriately. Make sure all exterior doors are locked. Close overhead door completely. V acuum office every evening. Priorities are, Safety, Customer Service, Rules enforcement and Cleanliness 17 Vol. �1 PO Received: From Director and Event Coordinator Given: This is a non -supervisory position. Education Required: High School graduation or its equivalent. Experience Required: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The i requirements listed below are representative of the knowledge, skill andlor ability required. Preferred: -------- -- ------ Certificates, Licenses, i Re9Ls(rPti9qs. - - ----- ---- Required: None. Preferred: Physical Dema_n_ds_ -- -------- Typical: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hand to finger, handle, or feel; reach with hands and ans: bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 50 pounds, i such as tables and table carts. Specific vision abilities required for this job include close vision, distance vision, and the ability to adjust focus. I Knowledge, Skills, & Abilities Typical: I Ability -to-follow --oral - andwritteni—nst-mct-io-ns-;—ability -t-o-learn —to —use -jan-ft—orla-1 equipment -and -supplies; ability to be courteous to the public and coworkers. Must be In good physical condition to perform strenuous work and heavy iiftlnql must be reliable and able to make good decisions. ------------- Cal: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The employee is constantly required to work closely with others as a part of a team to perform multiple tasks simultaneously, and switch from one task to another. The employee is frequently required to work under time pressures and meet deadlines. 311 Duane Peters Date County Judge 9 Vol. P Brazos County Job Description Last Updated: September 2017 SSP 7- 7 l f S9 S . �'va o0 Templale Revision 1.20811512012 Class Number. l 819 Fills: Building Event Worker _ Pay Group 07 Department Brazos Center FLSA Status I Non Exempt Reports To Director and Event Coordinator Approved Date: 101011'2017 — EEOC Category: , Service/Maintenance -- — j Position End Date: I I 09/30/2018 I Temporary Si nature - Employ-- w.,- - - -- ------------- ----- Thisis a temporary part time position that involves being responsible for the safety of the customers, setting up the rooms as specified in the layout book, overseeing the cleanliness of the building and grounds, and must meet the customer's expectations as far as courtesy and prompt response to their requests. Cleaning the restroom floors with wet mops and disinh Restock the paper towels, hand soap and toilet paper. Cleaning the floors with wet mops for spills and food. the i Dust mop the concourse, assembly rooms and hallways regularly to remove excess dirt. Autoscrub assembly room floors before setting up the tables and chairs. Empty all trash containers at the end of the event/evening. Before the event seek out the person in charge and introduce yourself and tell them where you can be found throughout the event. Make sure sound levels are appropriate for each group. During events you should be visible and available. Check restrooms every 30 minutes. Lock rooms that are not being used. Lock office when you are not in it and leave it locked at the end of the night. Check the areas the caterer or bartender use for cleanliness before they leave. When an event is coming to an end you are to be present in the room. Before leaving for the night, check all rest rooms, clean and restock as needed. Vacuum mats in front of doors and in restrooms. Turn off all interior Ilghts In the building. Store equipment and supplies appropriately. Make sure all exterior doors are locked. Close overhead door completely. V acuum office every evening. Priorities are, Safety, Customer Service, Rules enforcement and Cleanliness as E ESNPiNisco— Received: From Director and Event Coordinator Given: This is anon -supervisory position. Education Required: High School graduation or its equivalent. I Preferred:: ---- ------ To perform this job successfully, an individual must be atile to perrorm eacn e requirements listed below are representative of the knowledge, skill and/or ab Certificates, Licenses, Registrations Required: None. Preferred: Knowledge, Skills, The physical demands described here are representative of those that must be met by an employee 10 successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hand to finger, handle, or feel; reach with hands and arms: bend and kneel: and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 50 pounds, such as tables and table carts. Specific vision abilities required for this job include close vision, distance vision, and the ability to adjust focus. Abilities Typical: Ability to f—a-11-owdral and written instructions; ability to learn to use janitorial equipment and supplies; ability to I be courteous to the public and coworkers. Must be in good physical condition to perform strenuous work and heavy lifting; must be reliable and able to make good decisions. Typical: 1 The Work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be Made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The employee is constantly required to work closely with others as a part of a team to perform multiple tasks simultaneously, and switch from one task to another. The employee is frequently required to work under time pressures and meet deadlines. 'Date Coane Peters 3udge 6�1 Og E V()J. IDS Brazos County Template Revleioo 120 I� 012 ;� oN Job Description ;w.,. Last Updated: September 2017 Number: Title; Building Event Worker Class 18 Pay Group: 07 Department: - Brazos Center FLSA Status: Non Exempt Reports To Director and Event Coordinator j Approved Date: j 10/01/2017 — EEOC Category_ Service/Maintenance Temporary Position End 09/3012018 Employee Date: Signature: �qV1 General Summa :- - ----- -- - - ---- L- --- - This is a temporary part time position that involves being responsible for the safety of the customers, setting up the rooms as specified in the layout I book, overseeing the cleanliness of the building and grounds, and must meet the customer's expectations as far as courtesy and prompt response to their requests. i 1. Essential Duties: --- -- _ - --_ - - _-- --- ---- ------ Cleaning the restroom floors with wet mops and disinfectant and vacuuming mats at the beginning of each shift. i Restock the paper towels, hand soap and toilet paper. i Cleaning the Floors with wet mops for spills and food. Dust mop the concourse, assembly rooms and hallways regularly to remove excess dirt. Autoscrub assembly room floors before setting up the tables and chairs. 4 i Empty all trash containers at the end of the event/evening. Before the event seek out the person in charge and introduce yourself and tell them where you can be found throughout the event. Make sure sound levels are appropriate for each group. .l. During events you should be visible and available. I, Check restrooms every 30 minutes. Lock rooms that are not being used. Lock office when you are not in it and leave Check the areas the caterer or bartender use for cleanliness before they leave. When an event is coming to an end you are to be present in the room. Before leaving for the night, check all rest rooms, clean and restock as needed. Vacuum mats in front of doors and in restrooms. Tum off all interior lights in the building. Store equipment and supplies appropriately. Make sure all exterior doors are locked. Close overhead door completely. V acuum office every evening. Priorities are, Safety, Customer Service, Rules enforcement and Cleanliness E � � 0 Pe. /�5 � Supervision _ i Received: From Director and Event Coordinator Given: This is a non -supervisory position. __-- .-_---------- _. __.. __ Education Required- High School graduation or its equivalent. Preferred: Experience Required: To perform this lob successfully, an individual must he able to perform each essential duty satisfaaonly. The requirements listed below are representative of the knowledge, skill and/or ability required. Preferred: Certificates, Licenses, Registrations Required: None. Preferred: i Physical Demands Typical: The physical demands described here are representative of those Inst must oe met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential i I Experience Required: To perform this lob successfully, an individual must he able to perform each essential duty satisfaaonly. The requirements listed below are representative of the knowledge, skill and/or ability required. Preferred: Certificates, Licenses, Registrations Required: None. Preferred: i Physical Demands Typical: The physical demands described here are representative of those Inst must oe met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hand to finger, handle, or feel; reach with hands and arms; bend and kneel; and talk and. hear. The employee frequently is I required to stand and walk. The employee must frequently lift and/or move objects weighing up to 50 pounds, such as tables and table cans. Specific vision abilities required for this job include close vision, distance vision, and the ability to adjust focus. Knowledge, Skills, & ------ ---- _ Abilities Typical: ' Ability to follow oral) and written instructions; ability to learn to use janitorial equipment and supplies ability to be courteous to the public and coworkers. Must be In good physical condition to perform strenuous work and heavy lifting; must be reliable and able to make good decisions. Work Environment Typical: The work environment characteristics described here are representative of those an employee encounters '.. while performing the essential functions of this job. Reasonable accommodations may be made to enable , I individuals with disabilities to perform the essential functions. The noise level in the work environment is usually j moderate. The employee is constantly required to work closely with others as a pad of a team to perform -. multiple tasks simultaneously, and switch from one task to another. The employee is frequently required to work under time pressures and meet deadlines. APPROVED Duane Peters Date County Judge Brazos County Job Description Last Updated: September 2017 Templale Revision 1.2 0392012 RECCE ED SEP 2 5 2017 Class Number: 0169 Title: Clerk— Election Admin Temp Pay Group: 06 Department: Elections Administrator FLSA Status: Non Exempt Reports To: Election Administrator Approved Date: 10/01/2017 EEOC Category: Administrative/Clerical Position End Date: 09/30/2018 Temporary Employee Signature: �� General Summary: Performs a variety of clerical and cashier duties for the Elections Administrator Office. Essential Duties: Other duties may be assigned. Assists the public in person, by telephone, and by mail concerning department information, researching records, - filling out forms, and resolving relevant problems; Performs general clerical duties as required, including filing, scanning, indexing, recording information, and making copies. Voter Registration Clerk Processes voter registration applications, including reviewing applications, entering valid applicants in computer, printing and mailing voter certificates and notices of incomplete applications and suspense notifications. Provides voter registration applications and information to public. Updates voter information including name and address changes, deletion of voters no longer eligible, and processes and tracks convicted felons for voting and jury wheel purposes. Works to provide the most accurate information for election processes in Brazos County. Other Duties as assigned. (I%) Supervision Received: Given: This is a non-supervisoryposition. Education Required: High school graduation or its equivalent, plus at least six months of office experience, or any equivalent combination of education and experience which provides the required knowledge, skills, and abilities. Preferred: Experience Required: To perform this job successfully, and individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Preferred: Certificates, Licenses, Registrations Required: None Preferred: I - j Vol.. 'M G pg./�'f� Ph s cal Demands Typical: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus. Knowledge, Skills, & Abilities Typical: Standard office practices and procedures, including handling cash and making change. Operate computers and standard office equipment; read and understand manuals, journals, policies and procedures, and office memos; write form letters, memos, and accurate telephone messages; perform basic mathematical calculations, including making change; communicate effectively, both orally and in writing; and maintain effective working relationships with co-workers and the general public. Work Environment Typical: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The employee is constantly required to work closely with others as a part of a team; to perform tedious, exacting work, and to switch from one task to another. The employee is frequently required to perform multiple tasks simultaneously, and to work under time pressures to meet deadlines. APPROVED l3l 1-� Duane Peters Date County Judge Vol. Brazos County Job Description Last Updated: September 2017 Class Number: 1719 Title: I Clk, Temp. 1040hrs s; 17 Template RsNs cn 1.2 M1 W012 Pay Group: i 07 Department: District Clerk, Archival Fund FLSA Status: Non Exempt Reports To: Supervisor & District Clerk Approved Date: 10/01/2017 EEOC Category: j Office and Clerical Position Ed I Te Date: 09/30/2018 I Empp tovary ee Signature: 1` � General Summary: Scans documents into the imaging system – — --� I. Essential Duties: Scan both posed paperwork and files. File document) and files after scanning. i Assist the publ c and other employees, as needed or requested, with records search which may include microfilm search and making of copies. t Assist other employees, as needed or requested, with answering telephone calls, answering questions, and directing to proper person according to 1 office procedures. - Perform all othl r duties assigned with fall within the general scope and ability level of the job. Other Duties as assigned. (1 %) Sul)ervision Received: From Supervisor and District Clerk i I �— —_ Given: This is anon -supervisory position. `— Education Required: High school graduation or its equivalent. • Preferred: - I Ex erfence - Required: To perform this job successfully, an individual must be able to perform each essential duty satisfactodty. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Preferred:) I Certificas, tetions Licenses, j Registra Required: j None. Preferred: I _Phys a/ _ Vol- �� PQ- /J"9 Vol. ->2 'o P9 zJ _ Typical: i The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reascnable accommodations may be made to enable j individuals with disabilities to perform the essential functions. While performing the duties of this job, the .. employee is regularly required to sit; use hands to finger, ms; handle or feel; reach with hands and arbend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently IM and/or move objects weighing up to 20 pounds, such as books and stacks of records. Specific vision abilities required by this job include dose vision, distance vision, and ability to adjust focus. J Knowledg , Skills, & Abilities Typical: Operate computers, including spreadsheet and word processing software; read and interpret manuals and memos; perform basic mathematical calculations; write letters, memos, and telephone messages; manage time effectively; understand and follow instructions; operate standard office equipment, such ! as copy machine and facsimile machine; communicate effectively, both orally and in writing; and maintain effective working relationships with co-workers and the general public. Work EnAOnment I Typical: The work environment characteristics describetlhere are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The employee is constantly required to work closely with other as a part of a team. The employee is frequently required to perform tedious and exacting work; to perform multiple tasks simultaneously; to switch from one task to another, and to work under time pressures to meet deadlines. i APPROVED /0131 q DuanePeters I County Judge Date Vol. ->2 'o P9 zJ _ a� e, . t BraZos'County Template .Revie on l•.20/1Y101� ,Aa Job Description i Last Updated: September 2017 Class Number. 433 Title: ;Clack Temp. — -- ---.— --- Pay Group. NIA Department District Attorney Crime Fund FLSA Status`. Non Exempt j Reports To Chief Investigator Approved Date: 1 1010112017 , EEOC Category. ! Office and Clerical i Position End Temporary Date: 09/30/2018 Employee Signature: theli education.. Assist all DA personnel with soy work they need help Assist Investigators with any work they may have which Include serving subpoenas, picking up evidence from police agencies, pick up records from businesses; Assist attorneys with any work they mayhavewhich may include legal research or helping with.a trial case; Filin§paperwork-or files, shredding paperwork, scanning documents Into IaseKche. I Other Dutles.as assigned. (11%) the required knowledge; skills, and may be made to enable individuals v —_ _---__.___. � Certificates,. Licenses, Regis_ nations - Required: None. __i _..__.-Preferred: i_ F s n each essential duty satisfactorily. The 3ndlorebility required. Reasonable to perform the essential functions. Ull The physical demands descobed here are representative of those that be met by an employee to successfully perform the essential functions of this Job. Reasonable accommodations may be made to enable i individuals with disabilities to perform the essentlai functions. White, perfomdng the duties of this job; the j employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; bend and. kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as boxes of files, stacks of records, or other j similar objects. Specific vision abilities required by this jobinclude close vision, and ability to adjust focus. j Knowledge, Skills, 8 I Abilities _.._ _ Typical: (-Computers, shredders; and standard office practices and procedures; Operate computers, includin wordprocessing functions; read and understand manuals; operate office equipment, such as'shrec i machine, and facsimile machine; communicate effectively, both in-person and over the phone; and effective working relationships with co-workers. i I Work E_ nvironme_nt_— Typical Tt e'wo k environmentcharadensbcs desuibed here ere representative of those an employee enc while performing the essential functions of this job. Reasonable accommodations may be made to individuals with disabilities to perform the essential functions.,While perfovning the duties of this jot employee is may be required to perform multiple tasks simultaneously, and to work closelywith,otl I part of a team. The noise level in the work environment is usuatly.moderate. APPROVED 16131i� Duane Peters Date County Judge vol. C 0 pg. I G., - [?;V0 t"111� " N 11 Brazos County 4 -�emplate Re�lslon 1.2 WISM12 7 Job Description SEP Z 7 26iZ I � Last Updated: September 2017 Class Number: 433 Title: 1 Clerk, Temp. ---- ------- I Pay Group: NIA Department: District Attorney, Crime Fund I FLSA Status: Non Exempt I Reports To: i Chief Investigator Approved Date: 1 10/01/2017 EEOC Category: 1 Office and Clerical Temporary Position End 09/3012018 EmployeeIn Date: Signature: General Summary: This position is primarily filled by students who are in law school or will be attending law school and are looking to gain some legal experience as they i continue their education. Assist all DA personnel with any work they need help with. ------- ---- -- ----- - - — -------- Essential Duties: - --------- ----- Assist Investigators with any work they may have which include sewing subpoenas, picking up evidence from police agencies, pick up records from businesses; ASSISt attorneys with any work they may have which may include legal research or helping with a trial case; Filing paperwork or files, shredding paperwork, scanning documents into laserfiche. Duties as Vol. Pg' Knowledge, Abilities The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as boxes of files, stacks of records, or other similar objects. Specific vision abilities required by this job include close vision, and ability to adjust focus. computers, shredders; and standard office practices and procedures. operate computers, me u i word processing functions; read and understand manuals; operate office equipment, such as shredder, copy j machine, and facsimile machine; communicate effectively, both in person and over the phone; and maintain effective working relationships with co-workers. The work environment characteristics described here are representative of tnose an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is may be required to perform multiple tasks simultaneously, and to work closely with others as a part of a team. The noise level in the work environment is usually moderate. AmPROM \\ 1 D/30 - Duane ` aJff TDuane Peters Date County Judge va. GI Pg. �� G' 15 Plan Agreement for Plan Year 2018 Brazos County - 120 Effective as of Jan. I, 2018 tB c`P" n"'Op�g t } Employee Deposit Rare: Employer Matching: prior Sen -ice Credit. 6Rcttr"c ea`em nt)Mbili At 60 (Vesting) Rule of At Any Age Cptional.'.Benefits_., partial Lump -sum payment at Retirement. Group Term Life: i% 223% 1_'0% 8 years of service 75 years total age+ Semite 30 Beats of service No None Rene t Plan Funding_, �`t_ = "° Elected Rate: 14.25% Retirement Plan Race: Group Term Life Rate: Total Contribution Rate: Certification € R 14.25% N/A 1425% I certify that the plan agreement for rhe participation of Brazos Count= in TCDRS for the 2018 plan year truly and accurtteh- reflects the otficial action taken during properly posted and noticed meeting on P-61_77(mm/dcl/vp) by the Commissioners Court and such action is recorded in the official minutes. Printed Nal I'irlc: crvj,j - 9-4-: Coung Judt—Z Date: Iol I TCDRS * P.O. Box 2034 * Austin, TX 78768-2034 * 800 -65i -384S * Fax: (512) 328-8687 * w ucdrs.orglernployer Pg VoE]l. iG IIS Brazos County This Employee Assistance: Program Services °Agreement .(the "Agreement") is -made and entered into. effective January 1, 2019. by and between Brazos County; and Deer Oaks°EAP: Services, a Limited Liability.Company; h. eremafter. referred to as "Company°:., WHEREAS, the Employer Group desires to retain a contractor to provide an Employee Assistance Program ("EAP"); WHEREAS, Brazos County solicited requests for proposals forsaid.EAP; and WHEREAS, Company submitted a`proposal which.. Brazos County has selected: NOW, THEREF.O,RE, IN CONSIDERATION OF THE MUTUAL 6OVENANTS,SET'OUT`HEREIN, THE PARTIES HERETO:AGREE'AS FOLLOWS: 1. Scope of W rk and Services. The services rendered by Company shall be in conformance with the terms of this Agreement, a. Intake (Telephonic Triage): This service will be .immediately available during regular business hours and in emergency situations via the 24-hour; 7 days a week: emergency on- call system. Basic demdgraphic information Will be" gathered.Client;needswill be°assessed. Those in crisis will be connected to a -counselor. b. Initial Diagnostic, Assessment: Following the intake, a Face -to -Face or Telephonic consultation appointment 'is offered: -During the assessment the counselor will gather information regarding the present ng problem: in order to create' a diagnosis and develop a treatment plan. for short- term counseling. This session counts as one. of the EAP visits included in the plan. Telephonfc Assessments in lieu of face-to-face assessments will only be conducted at the request of the participant. c. Short -Term, Therapeutic Counseling: Company will offer U0.0 six (6) visits for short-term EAP counseling benefit per participant, per issue, per calendar year (including the initial appointment). The Company will be fully responsible for the clinical care provided to participants..' The specific number of sessions and treatment,plahs will be tletermined by the Company's counselor and.ivill be based on clinical 'presentation, need, and suitability for a short-term counseling model of treatment. Telephonic counseling can be made availabie.in Vol.' �, Pg. / Z lieu of face-to-face :counseling only at the .request of the participant. If a participant possesses clinical symptomatology that requires longer-term and/or a different psychotherapeutic approach to treatment; the Company will work with the employers medical benefit plan to either make a referral to another provider "and/or .provide these services under the umbrella of theremployee's medical benefit:. d. Range of Counseling Types; Counseling may include individual, family; and/or marital interventions -for issues suitable fora short-term counseling approach. Common presenting problems include, but not limited to stress, family problems, marital problems, ,sadness/grief, worrying, pereRUchild problems, work-related: difficulties, interpersonal problems. with. co- workers and supervisors, >anger management problems, drug or alcohol use, workplace violence, single parenting problems; legal and financial difficulties, coping with medical problems, and crisis counseling. e. Case Management & Follow -Ups: Company shall attempi to follow-up with all participants accessing service's to ensure their satisfaction. Additionally, Company shall conduct comprehensive case, management and follow-up for any participants'referred to the EAP on a mandatory basis due to a job performanceconcem, work place violence, sexual harassment, or suspicion of substance :abuse or other employer group policy Violation :or concern: f. Referrals:. For cases requiring medical or longer term/more intensive behayioral'health intervention, referrals will be made by the. Company to the. employeYi§ Medical Plan when indicated, or to another qualified .professional that is within the financial means of the participant if the participant.is,not covered by the major medical plan. Low`cost and -free community referrals are also available to EAP participants. g. Education &. Prevent ori: The Company offers Supervisor and Employee Wellness Training. An extensive, array of education and prevention seminars are. available to .employees and supervisors dealing with a wide variety of topics including' wellness,'stress management, coping with change, motivating employees, recognizing substance abuse, other personal or work-related concerns. Seminars can be individually tailored to meet the Vol. Gt Pg. / needs of the employer and employees: Aminimum of I attendeesare required to attend. A 24 hour .cancellation notice is required; failure to provide notification will result in the deduction of the number of scheduled hours from the total bank bf hours allowed per year: Electronic Newsletters fiat employees and supervisors are designed by the Company for distribution by the employer to provide additional educational and .preventative tips and activities. Additionally, many training seminars are available to download via'the. Corripsny's website. Fees include up to 12 hours of onsite Employee and Supervisor Training that may be used at the Employer Groups discretion for supervisory traininglorientation, employee orientations, wellnessibiown bag seminars and health fair participation (open enrolimentis not included)- The Fees also include.up to eight (8) hbuing for Legal and Financial training per year to be used at the Employer.Group's discretion. h. WorldLife Services: Company will assist participants with balancing personal and work life concerns, coping with maternity and return to work ,'time .management, childcare/eldercare services, and other work/life issues such as assistance with referrals for adoptions,. relocations, college planning, and adjusting to retirement. i. Employer Group Services: Company will provide assistance to the Employer Group as needed. These services' include immediate: CI SD response to any employees coping with a trauma or critical incident in the workplace within 24 hours of'.the request -of the Employer Group or at a time and place of Employer Group's choosing. Unlimited CISD assistance is included in the contract. Contract includes unlimited Account Management services and telephonic management;consultations by assigned Company Account;Manager. Online Services: Company will maintain comprehensive onlineservices- at www;deeroaks.com, available i2417 to employees and theirfamily members seeking tools, tjps,'artJcles,. videos, and. resources to help them cope with balancing personal and 'work- related issues. Health and Wellness topics, a Chat Room, Discussion Board,. and online Library are available'through the website. Trainings'regarding Orientation to the EAP benefit are available online as well. VOL l R p�1.._�'_.�_ k. :Legal and Financial Services: Company shall offer legaland.financiaicounseling referrals and resources to employees 'and their family members, a free (up to 30 minute) initial assessment and. a 25% reduce on on legal and financial counseling rates with an in plan attomeylfinandial,plannerfollowing any retainer. Identity Theft Counseling, legal document reviews and online legaiand financial resources will also be available. I: Confidentiality:. Issues of confidentiality will be handled With the utmostsensitivity and protection for the :employee's. rights to privacy. The Company is fully HIPAA compliant. Where appropriate; consent forms will he obtained to provide, written authorization to exchange information with any Employer Group benefits director or supervisor. m. Utilization Reports: The Company will provide confidential U6zati on Review Reports to the Employer Group on a quarterly basis. The reports will include: the number of EAP participants seeking assistance, the reasons for accessing the EAP, basic demographics for the EAP participants, the job classification, and.the number of calls, in-services, and referrals provided. These 'reports will be provided quarterly to the Employer Group. Participant Satisfaction data is also included. n.- Implementation and Program Promotion: The Company will provide Initial Promotional Materials including an introductory letter to the employees on the new EAP provider, 1600 wallet cards, brochures and :5 two-color informational posters es well as one Employee Orientation and'one Supervisor'Orientation DVD; The Employer Gr`oitp will be responsible for reproduction and distribution of direct mailing and other p'romotional materials requested. beyond the Initial Promotional Materials. Company will provide ongoing electronic promotional materials (e.g. flyers, payroll stuffers; a-mail articles, newsletters) as needed throughout the duration of the contract term as well as :a .CD-ROM containing additional flyers and posters that may be used ;as needed by the Employer Group. The Employer Group will assume responsibility for the reproduction and distribution of these promotional. articles%notices to participants (with fbo exception of the initial promotional materials listed above, which shall be reproduced by the company,: at the Company'Sr expense and distributed by the Employer Group). Company will complete a Comprehensive Needs �0�1: P9• Assessment :to ensure Program is customized and tailored to meet Employer • Group's expectations. 2. Fees. For all of the services provided hereunder by Company to Employer.Group, the Employer Group shall pay to Company an amount per month equal to the Per Employee Per Month (PEPM) rate of reimbursement multiplied by the number of Employer Group`s eligible Employees for such month. For the term :of this Agreement, that is, from January -1, 2018 —December 31, 2022, the. Per Employee Per Month (PEPM) rate of reimbursement shall be a guaranteed rate of $1.35 PEPM. Payment of such fees shall be due quarterly in arrears;commencing January 1, 2018. DOT Evaluations provided :for formal mandatory referrals for DOT or Fitness -for -Duty, will be billed on a fee-for-service basis at $550.00 per .evaluation for DOT and be. payable irrthe month following'the initial evaluation date. DOT and Reasonable Suspicion Trainings will be billed-st $250:00 per hour. Any fees for other optional add-on services will be applied per the terms of Company's proposal to Employer Group, if and when Employer. Group elects to add these services to the contract. 3. Definitions. a. The term' participant' for purposes of this Agreement shall mean (i) the spouse or any child (natural or adopted) of an Employee, regardless of where such spouse or child resides; and (ii) any child for whom an Employee (or his,or her spouse) is a court-appointed guardian; and (iii) any person residing in the household of an Employee. b. The term "counselor" shall mean a Company employee or:contractor With master's degree or Ph.D.`in an appropriate -mental health care related field. c. The number of sessions shall include appointments made and kept as well as appointments made and.late cancelled (less than 24:hours noticeby participant) or no shows. 4. jq[jiL The term of. this Agreement shall be for a three (3) year period beginning January 1,, 2018 thru Degember 31, 2022. This Agreement._ may be terminated earlier (i) by Company, if. Employer Group fails to pay the monthly fee owing hereunder to Company and such failure shall continue forthirly days after' Employer Group receives written notice to cure for such failure from Company; (ii)' by Company, if Employer Group.shall have received three delinquency notices'under.Section 4,immediately above, in any year, (iii) by Employer.Group, if Company fails to. perform any its obligations hereunder' or if Company is in breach of any of its covenants hereunder, and such failure or breach continues for thirty days after Company receives written notice to cure for such failure or breach from Employer Group; and (iV) by Employer Group , with or without cause, by providing Company with ninety days written notice of termination. This Agreement shall also be cancelable by Employer Group at the and of any fiscal year of Employer Group in the event that sufficient funds have not been budgeted for the following fiscal;year for the purposes of this Agreement; and'in the event that Employer Group is required by law to'competitively bid or submit requests for proposals in connection with the. subject matter of. this Agreement during its teem. 5: Access.. Employees and 'participants may contact the EAP via the toll free access number (1-866-EAP-2400),to Employer Groups employees and their dependents 24 hours a day, seven days a week, throughout the term of this Agreement. The EAP Call Center hours of:operation are from 7:OOM. to 7.00P.M.(Central Standard Time), Wonday through Friday: At all other times, the Poll -free A line is answered automatically with the caller having the choice of pushing one button to be directly connection to a. trained counselor, or to leave a message for routine business information. Routine appointments are offered generally within. three (3) business days, urgentappointmentswlthin 48':hours; and emergency appointments are arranged same day. Compahy.offers a nationwide network of affiliate providers in multiple locations shall make every effort to participanYs:specific request for an appointment time or location. Bilingual counseling services are also available. services ns' Company shall provide counseling services at the Company's and 6. Affiliates' office locations. Onsite counseling at the workplace will also be provided at the request of the Employer Group according to the terms contained herein. ElidibilitV Determination. Company will provide services to all participants without specific verification process of each employee's current employment status. COBRA participants as well as,- employees whom,need -support during#heir transition followingtheirtermination of employment with Employer Group will also be eligible for short-term E_AP counseling services- Employer Group ll verify the numbers of employees eligible, for the EAP benefit each month, and: adjust the, wi reimbursement to. Company accordingly; Company will contact.: Employer, Group if there appears :to:be. 7. requiring significantaccess of the EAP benefit.by anyone who is not eligible. vol. �'- Pg.1 8. Companv Representative. The Company will assign a primary representative at the discretion of Company. Alicia Barrera, the. Company's EAP Account Manager, shall be the:primary' representative of Company for the purposes of this•Agreement (the "Company Representativel..Mrs. Barrera address,. telephone and fax numbers are as'follows: 126 Main Plaza. Ste. 8 San Antonio, TX. 78205; Telephone No. (210) 569-8152; Fax No. (210) 568-8157. The Company may also assign additional Account Management Specialists to the team handling the account at the Company's discretion or as needed. Employer Group may contact the Company Representative (or designated assistant) directly regarding. anyquestons, problems, or concerns Employer Group may have which are related to this Agreement. Company may change the person designated as the Company :Representative by prior notice to .the Employer Group; provided, however, that Company shall appoint'a replacement Company Representative aany time within thirty days after the receipt of request from The Employer Group. 9. Relationship of Parties. It is understood by the parties that the Company' is an independent Contractor, and not an employee of the Employer Group. Employer Group will not Provide fringe benefits, inciuding .health insurance benefits, paidvacation, or any other employee benefit, for the benefit of the Company. 10. Entire Agreement: This agreementsupersedes any and all other agreements, either oral or in. writing, between the 'parties hereto with respect to the :subject: matter hereof, and no other agreement,.statement, .or promise relating :to the subject matter of this Pyreement is'bihding unless in writing signed and duly executed by both parties. 11. Comiirunications with Ernployee5. No promotional or informational materials shall be disseminated to Employer Group's employees without the prior written approval of Employer Group's Representative. The Company' Representative in connection with Employer Group's Representative shall prepare an initial, explanatory packet fordistribution by Employer Group to all Employees no later than two weeks prior to the, -commencement date of this contract. 1_2. Extended Services. Referrals to the health plan for extended service will be made based on symptom severity and theiclieht's best interests. Company will be ableto continue counseling services under Employer.Group's current health plans, if Company is a participating provider and if such services are covered under such plans. If the participant requires additional counseling; but such counseling is not vol.' we _ covered under an applicable health plan, then Company shall refer such participant to appropriate community.health services, or if the participant prefers, the participant may continue to: use the services of the Company on a private pay.basis. 13. Standard of Care. Company shall perform its duties and obligations under this Agreement as a fiduciary of Employer Group Employees and their respective dependents;'and Company shall use the: care, skill, prudence, and diligence. in the performance of its duties and obligations under this. Agreement as required by all applicable professional standards and taws. 14. Equal Employment Opportunifv. Company shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin or handicap and shall otherwise comply with all applicable requirements set out in Executive Order 91246, entitled "Equal Employment Opportunity", as amended by Executive -Order 11375, and as supplemented in Department of LaborRegulationsAl CFR Part 60. 15 Notices.. Notices provided hereunder must, be in writing to be effective, and shall be deemed.received. upon the earlier to occur of (i) actual receipt; or (ii) three•days after the same are mailed by U.S. certified or registered mail, postage prepaid and returm receipt requested, to the following address, or to such other address as shall have been provided by notice: If to Employer Group: Brazos County Jennifer:5alazar 200.S:Texas A,ye. Bryan, TX. 77803 (979)361-4117 if to Company: 16. Assignment: This Agreement may.not be assigned by either party without the prior written consent of the other party: 17. Indemnification Company hereby assumes all risk of loss and responsibility for and hereby agreesto indemnify and hold Employer Group, .its trustees and Employees (collectively, the "Indemnities") harmless from and against any and all claims, causes of actions, demands; suits; liabilities, recoveries, judgments, costs and expenses (including reasonable attorneys' fees) which are asserted by a party other than Company against or incurred by any of ahe indemnities, to the extent caused or related to the performance or failure to perform of Company under this Agreement, except to the extent caused by the negligence of any of the Indemnities. 1a. Compliance with Ali Laws. In the performancerof its duties and obligations hereunder, Company shall ensure that it is in compliance with alt applicable federal, state,, and local laws, rules, and regulations, including, but not limited to, all applicable rights and regulations. of the. appropriate licensure board(s), and all laws, rights, and regulations applicable to patient confidentiality: It shall be the tluty of b Company, and not Employer Group, to ensure that no information shall be provided by Company to Employer Group that would constitute- a violation of the privacy rights of a. participant, even if such information is requested by Employer Group, both parties acknowledging that Company, and not Employer Group shall.have 'the.obligation'under this Agreement to be aware of the most current version of such confidentiality laws, rules, and regulations. Affiliate providers nationwide will uphold their professional and ethical responsibilities according to. their particular state rufes:and regulations. 19. Governing Law. This Agreement shall be governed by, construed and interpreted in accordance with the laws of the State of?exas. 20 Mediation. Any controversy or claim between the parties arising under this Agreement. ("Dispute")must, at the request of either party, .be.submitted to mediation. !f either party desires that a. dispute be submitted to mediation, then such party shall so notify the other party;. by written notice. Within ten days after the: receipt of such notice; the. parties shall jointly appoint a mutually acceptable, neutral attemey-mediator to mediate the dispute (the Mediator). 1f the parties are unable to agree upon such appointment within such ten-day.period, either party may request a court jurisdiction of the Dispute to appoint Mediator: The.parties or the court will hold a mediation conference within thirty days after the appointment of. the Mediator. The mediation conference wilt be conducted in accordance with the Texas Alternative Dispute Resolution Procedures Act'.. Civil 'Practice and Remedies Code, Sections 154.001 154.073. The fees of the; Mediator will be shared equally between the parties. 1N WITNESS WHEREOF; the. undersigned have executed this Agreement as.of the dayand'.year first above written: Vol. 7 G Pg. �� EMPL ROUP: r C ur ty DEER OAKSgF SERVICES, LLC BY: Alicia Barrera r Executive Ditectcir Dater Vol. CJ P9. %,/ r INTERLOCAL AGREEMENT EMERGENCY MEDICAL AMBULANCE SERVICE THIS INTERLOCAL AGREEMENT is hereby made and entered into by and among the CITY OF BRYAN, TEXAS, a home rule municipal corporation ("Bryan"), CITY OF COLLEGE STATION, TEXAS, a home rule municipal corporation (`College Station") and BRAZOS COUNTY, TEXAS ("County"), each acting by and through its duly authorized agents; WHEREAS, the respective participating governments (the "Parties") are authorized by the Interlocal Cooperation Act, Texas Government Code, Chapter 791, to enter into ajoint agreement for the performance of the governmental function of providing Emergency Medical Ambulance Services; and WHEREAS, Bryan, College Station and County are authorized under Chapter 774 of the Texas Health & Safety Code to contract with each other to provide Emergency Medical Ambulance services; and WHEREAS, Bryan and College Station have already been providing Emergency Medical Ambulance services to the County according to the geographic areas as defined as "Automatic Mutual Aid Response Districts" referenced in the Automatic Mutual Aid Agreement between Bryan and College Station; NOW, THEREFORE, the parties, in consideration of the mutual covenants and conditions contained herein, agree as follows: SCOPE I. Bryan and College Station shall provide Emergency Medical Ambulance Services to any person who requests it within their respective Automatic Mutual Aid Response District for which Bryan and College Station are assigned responsibility referenced in the Automatic Mutual Aid Agreement between Bryan and College Station. (See Exhibit "A," a map of the Automatic Mutual Aid Response Districts indicating the corporation limits of each city as updated on or after 2005). 2. All requests for services under this Agreement shall be through the 9-1-1 Emergency Communications District and the College Station Communication Center, which dispatches police and fire units respectively for Bryan/County and College Station. 3. Bryan and College Station reserve the right to refuse to answer any call pursuant to this Agreement if their respective Fire Chief or his or her designee reasonably determines that the health, safety, or welfare of their city would be endangered by dispatelting personnel or equipment outside of its corporate limits. 4. Bryan and College Station will maintain emergency medical equipment and licensed personnel in compliance with Subchapter C of Chapter 773 Health & Safety Code and will perforin all activities related to this Agreement in accordance with the regulations promulgated by the Texas Department of State Health Services. Bryan and College Station will provide to the County, notwithstanding any HIPAA restrictions, an electronic copy of each run taken outside the corporation limits of each city, respectively, on a quarterly basis upon request. A "run" is defined as a single medical incident regardless of the number of EMS or other apparatus that respond(s). Interlocal Agieementfor Emergency Medical Ambulance Service Page 1 of 6 [Vol ' ) �i0 ;,g. ��� 11 PAYIVIENTS 5. County shall pay Bryan and College Station the following amounts for such Emergency Medical Ambulance Services on a quarterly basis according to the following schedule: FY 2018 For FY 2018, a collective total of Five Hundred Fifty -Nine Thousand One Hundred Sixty -Two and no/1.00 Dollars ($559,162.00) annually: Pavment Due Date Quarter for which Payment is made October 1, 2017 October —December, 2017 January 2, 2018 January — March, 2018 April 1, 2018 April—June, 2018 July 1, 2018 July— September, 2018 FY 2019 Amount $ 69,895.25 (Bryan) $ 69,895.25 (College Station) $ 69,895.25 (Bryan) $ 69,895.25 (College Station) $ 69,895.25 (Bryan) $ 69,895.25 (College Station) $69,895.25 (Bryan) $69,895.25 (College Station) For FY 2019, a collective total of Five Hundred Seventy -Three Thousand One Hundred Forty -Two and no/1.00 Dollars ($573,142.00) annually: Payment Due Date Quarter for which Payment is made October 1, 2018 October —December, 2018 January 2, 2019 January—March, 2019 April 1, 2019 April —June, 2019 July 1, 2019 July— September, 2019 Interlocal Agreementfor Emergency Medical Ambulance SeiTice Vel. _C� P9.�1 Amount $ 71,642.75 (Bryan) $ 71,642.75 (College Station) $ 71,642.75 (Bryan) $ 71,642.75 (College Station) $ 71,642.75 (Bryan) $ 71,642.75 (College Station) $ 71,642.75 (Bryan) $ 71,642.75 (College Station) Page 2 of 6 FY 2020 For FY 2020, a collective total of Five Hundred Eighty -Seven Thousand Four Hundred Seventy and no/1.00 Dollars ($587,470.00) annually: Payment Due Dat c Quarter for which Payment is made October 1, 2019 October—December, 2019 January 2, 2020 January — March, 2020 April 1, 2020 April — June, 2020 July 1, 2020 July — September, 2020 Amount $ 73,433.75 (Bryan) $ 73,433.75 (College Station) $ 73,433.75 (Bryan) $ 73,433.75 (College Station) $ 73,433.75 (Bryan) $ 73,433.75 (College Station) $ 73,433.75 (Bryan) $ 73,433.75 (College Station) 6. The County must make all payments to Bryan and College Station for these services from current revenues. TERM AND TERMINATION 7. This Agreement term shall be for Emergency Ambulance Services provided by Bryan and College Station for a term to begin on October 1, 2017, through midnight on September 30, 2020. This Agreement shall go into effect immediately upon proper approval of all parties. A party to this Agreement shall have the right to terminate this Agreement, without cause, upon thirty (30) days' written notice of such termination. Further, should the Agreement be terminated, the rights and obligations of the Parties hereunder shall terminate, except those rights and obligations that have accrued under this Agreement prior to the date of termination shall survive. NOTICES 8. All notices issued between parties to this agreement shall be in writing. All notices shall be deemed given on the date personally delivered, faxed, or deposited in the U.S. mail to the following parties: Bryan: City of Bryan 13.0. Box 1000 Bryan, Texas. 77805 Attn: Randy McGregor, Fire Chief College Station: City of College Station P.O. Box 9960 300 Krenek Tap Road College Station, Texas. 77842 Attn: Jonathan McMahan, Fire Chief Interlocal Agreement for Fmergenry !Lfediral Ambidance.Service Page 3 of i County: Brazos County 200 S. Texas Ave, Suite 332 Bryan, Texas 77803 Bryan, Texas 77803 Attn: County Judge Duane Peters DEFENSE OF CLAIMS 9. Subject to the limitations as to damages and liability under the Texas Tort Claims Act, and without waiving its governmental immunity, each party to this Agreement agrees to hold harmless each other, its governing board, officers, agents and employees for any liability, loss, damages, claims or causes of action caused, or asserted to be caused, directly or indirectly by any party to this Agreement, or any of its officers, agents or employees as a result of its performance under this agreement. If any party to this contract is sued by a third party for any acts or omissions arising from the performance of this Agreement, the parties agree that the governmental unit that would have been responsible for furnishing the services in the absence of the Agreement is responsible for any civil liability that arises from the furnishings of those services except for personal injury, personnel and/or retirement benefits of the personnel of the responding city, and/or damage to or resulting from use of any equipment of the responding city. MISCELLANEOUS 10. If any provision of the Agreement shall be held to be invalid, illegal, or unenforceable by a court or other tribunal of competent jurisdiction, the validity and enforceability of the remaining provisions shall not in any way be affected or impaired thereby. The parties shall use their best efforts to replace the respective provisions or provisions of this Agreement with legal terms and conditions approximating the original intent of the parties. 11. All parties to this Agreement agree that payment for the performance recited herein will be payable from current revenues available to such paying party. 12. This Agreement is the entire agreement among Bryan, College Station and the County relating to the provision of Emergency Medical Ambulance Services and supersedes any and all prior agreements, arrangements, or understandings, whether written or oral. 13. This Agreement is for the benefit of the parties to this Agreement, and does not confer any rights on any third parties. 14. No atmendment to this Agreement shall be effective or binding unless and until it is reduced to writing and signed by the authorized representatives of all parties. 15. This Agreement has been made under and shall be governed by the laws of the State of Texas. This Agreement and all matters related thereto shall be performed in Brazos County, Texas. The venue of any lawsuits arising out of this Agreement shall be in Brazos County, Texas. 16. Failure of any party to enforce a provision of this Agreement shall not constitute a waiver of that provision nor in any way affect the validity of this Agreement or the right of any party to enforce each and every provision hereof. No term of this Agreement shall be deemed waived or breach excused unless the waiver shall be in writing and signed by the part(ies) claimed to have waived. Furthermore, any consent to or waiver of a breach will not constitute consent to or waiver of or excuse of any other different or subsequent breach. Interlocal Agreement for Emergency Medical Ambulance Service Page 4 of 6 Vol.? Pg. 17. This Agreement may be executed in a number of identical counterparts, each of which shall be deemed an original for all purposes. City of College Station ATTEST: Brazos C Duane Peter ipl Judge Date:I ' ATTEST: CA�lS4-,/ g? J Mary Lynn Stratta City Secr ary Karen McQueen City Secretary �t r1 County Clerk Date: �/—��}—// Date:q`l�-1 Date: /0-31—] APPROVED AS TO FORM: ]ani" s K. Bampton Carla Robinson Bruce L. rratt City Attorney City Attorney Assistant County Attorney City of Ban, Texas College Station, Texas Brazos Cou ty, "'exas Date: 0 t % Date: Date: -LQ Interlocal Agreement for Emergency Aledical Ambulance Service Page S of 6 Vol. ���) ....,....,�.J.... '— P9• Automatic Mutual Aid Response Districts 4 Exhibit "A„ iGtD.u•t- `ai W_j x W fa Fu ° 2 V BRYAN RESPONSE DISTRICT A ` C� Q COLLEGE STATION RESPONSE DISTRICT t, Y5 b L —� BRYAN CITY LIMBSS L_1 COLLEGE STATION CRY LIMITS Ly r /Merl ucal -1 er el'+nenr fin' Fmrrtenc.r Medicul : I mb111(nice Ser'rice Pu,ge h of G vol. Pg. / 7� E1/ AGREEMENT FOR FUNDING THIS AGREEMENT FOR FUNDING ("Agreement") is entered into thisaday of ,C jj�j� —, 2017, by and between BRAZOS COUNTY, Texas ("County") and the Brazos County Emergency Communications District ("District"), pursuant to the authority TEX. GOVT CODE ANN. Chapter 791 ("Texas Interlocal Government Cooperation Act'). RECITALS WHEREAS, pursuant to TEX. HEALTH § SAFETY CODE ANN. § 772.301, et. seq., ("Emergency Telephone Number Act"), the District has been formed and is a political subdivision of the State of Texas; and, WHEREAS, Brazos County is a political subdivision of the State of Texas authorized to enter into interlocal cooperative governmental agreements; and, WHEREAS, the Brazos County Commissioners in public meeting found that it is mutually beneficial for the County and the District to enter into an agreement for the District to perform for the County, Emergency Communications Services Dispatching; WHEREAS, the District is willing to perform such services on behalf of the County; NOW THEREFORE; IN CONSIDERATION of the mutual promises to each other made hereinafter, the undersigned parties agree as follows: AGREEMENT Services. Effective October 1, 2017 the District is hereby appointed the emergency communications dispatching authority for the Brazos County Sheriff's Office, the Brazos County Constables and the Volunteer Fire Departments for the period October 1, 2017, through and including September 30, 2018. The District shall, in dispatching emergency service units of the County, do so in accordance with the policies and procedures developed by the Sheriffs Office, the Brazos County Constables and the Volunteer Fire Departments to respond to such directives. Any changes, alterations or revisions of such policies and procedures by any of these County offices during the term of the Agreement shall be made in consultation with the District. No such changes, additions or alterations shall be made without the consent of the District, which shall not be unreasonably withheld or conditioned. The County will provide the District access to the County's Law Enforcement Computer System to facilitate Law Enforcement Officers requests for warrant information. Fee. The County agrees to pay and the District agrees to accept as compensation for the services provided a flat fee of One Million Thirty One Thousand Seven Hundred Thirteen and N01100 Dollars ($1,031,713.00), payable in twelve (12) monthly installments. Should additional or expanded services be requested by the County during the term of this Agreement, the parties agree to adjust the fee to accommodate such change. The County shall pay the full amount due within thirty (30) days of the County Auditor's receipt of an invoice from the District. All payments shall be subject to TEX. GOVT CODE ANN. § 2251.0001, et. seq. ("Texas Prompt Payment Act"). Should there Brasos County Emergency Communications District (911) Agreement Page I of 4 arise any dispute, disputed amounts shall be deposited in a mutually agreed upon escrow account until a resolution. The District shall encumber and hold in reserve a fund equal to three (3) months operating expenses. This reserve balance shall be reported to the Board of Managers on the District's monthly financial statements. 3. Business Records and Audit. All records relating to the service provided under this Agreement and supporting documentation for invoices submitted to Brazos County by the District shall be retained and made available by the District for audit by Brazos County, its duly authorized representatives, the State of Texas (including, but not limited to the Auditor of the State of Texas, Inspector General or duly appointed law enforcement officials) and agencies of the United States Government. Such records shall be returned by District and made available for any time period required by state or federal law. If changes occur in the governing state or federal law, regarding retention records, District shall comply with such changes. Brazos County shall inform the District in writing of the retention periods established by State and federal law applicable to such records and shall provide written notice if changes occur to such retention requirements. If an audit is initiated before the expiration of such time periods required by state or federal law regarding retention of records, the District shall retain such records until the audit is concluded and all issues resolved. District shall provide Brazos County with copies of such audits that be conducted with respect to the Agreement. The District shall be responsible for receiving, replying to and/or complying with any audit exception by appropriate federal, state or local audit directly related to the provision of this Agreement. The District shall repay to Brazos County the full amount received for duplicate billings, erroneous billings, false or deceptive claims. The District recognizes and agrees that Brazos County may withhold any money due and recover through any appropriate method any money erroneously paid under this Agreement if evidence exists of less than full compliance with this Agreement. Annual financial statements (audited if available) are due to Brazos County within six (6) months of completion. If an independent financial audit is performed, a management letter be prepared by the auditor as part of the process and a copy of said management letter shall be delivered to the Brazos County Commissioners Court. The management letter shall identify issues that might not otherwise require disclosure in the District's annual financial report, but which are of concern to or under the suggestion of the auditor. 4. Call and Dispatch Records.The County acknowledges that, in the course of acting as the dispatching authority for the County, the District creates records through the Tiburon commandCAD Dispatch system ("Tiburon"). However, the District shall not act as and is not contractually designated hereby as the custodian of these Tiburon records. All requests received by the District, in accordance with the Public Information Act Texas Government Code § 552, for Tiburon records relative to dispatching for the County as set forth herein, regardless of the form of such request shall be forwarded immediately to the attention of the Office of the Brazos County Judge, Public Information Officer, 200 So. Texas Ave., Suite W2, Bryan, TX 77803, for processing and response. The County shall indemnify and hold harmless the District from and against any and all claims, demands, damages, penalties and causes of action relative to such records requests and the Brous County Emergency Communications District (911) Agreement Nage 2 of 4 va.G o P9. / j responses thereto. The District shall maintain an electronic version of the Tiburon records for a period of seven (7) years. 5. Employees. District employees shall not be considered as County employees. 6. Governing Law. The County and the District understand and agree to be subject to all the laws, ordinances and regulations which govern and affect Emergency Communications Dispatching and National Crime Information Computer network telecommunications as promulgated by the State of Texas or the United States Government or any of its appropriate agencies, such as the Texas Department of Public Safety or the Federal Bureau of Investigation. This agreement is made in accordance with TEX. HEALTH & SAFETY CODE ANN. § 772.101 et. seq., ("9-1-1 Emergency Number Act'). 7. Hold Harmless. Each of the parties to this Agreement agrees to hold the other harmless to the extent of its respective duties undertaken herein and/or for any and all claims of whatsoever nature or kind, which may arise as a result of that party's fulfillment of this Agreement. 8. Authority. Each party hereby empowers and authorizes its Chief Administrative Officer to be signatory agent for any required documentation to implement the intent of this Agreement. 9. Entire Aqreement. This Agreement contains all of the commitments and covenants of the parties and any oral or written promises not contained herein shall have no force or effect to alter any term or condition of this Agreement. 10. Termination. This Agreement may be terminated by either party upon ninety (90) days advance written notice to the non -terminating party as set forth below. In the event of termination, the fee payable by the County to the District shall be pro -rated to the date of termination. 11. Notices. All notices sent pursuant to this Agreement shall be in writing and may be hand delivered or sent registered or certified mail, postage prepaid, return receipt requested to each party as set below: Brazos County Emergency Communications District Executive Director PO Box 911 Bryan, Texas 77806 Brazos County Commissioners Court County Judge 200 South Texas Ave, Suite 310 Bryan, Texas 77803 12. Conflicts. No officer, employee or agent of the Brazos County Commissioners Court and no member of its governing body shall participate in any decision relating to this Agreement which affects or conflicts with his/her personal interest or have any personal or pecuniary interest, direct or indirect, in this Agreement or the proceeds thereof. Brazos County Emergency Communications District (911) Agreement Page 3 of 4 'b Vol. p9 /� 13. No Waiver. The parties expressly agree that no provision of this Agreement is in any way intended to constitute a waiver or any immunities from suit or from liability that the Brazos County has by operation of law. Nothing in this Agreement is intended to benefit any third party beneficiary. 14. ModificationsThis Agreement may only be modified or amended in writing by the mutual consent of the parties with said modification being attached to and incorporated into this Agreement by this reference for all purposes. 15. Severability In the event that any provisions or portion of this Agreement is held to be unenforceable or invalid, the validity and enforceability of the remaining .provisions or portions shall not be affected. SIGNED this day of 6d-o6e►- 3 , 2017. BRAZOS COUNTY EMERGENCY COMMUNICATIONS DISTRICT �K Lloyd Wctsermann, Chairman Board of Managers ATTES Greta Morton, Recording Secretary BZCOUN77W Duane Peters, Brazos County Judge ATTEST: Karen McQueen, Brazos County Clerk Brazos Cmmty Emergency Communications District (91 1) Agreement Page 4 of 4 I FUNDING AGREEMENT BETWEEN BRAZOS COUNTY AND BRAZOS COUNTY RAPE CRISIS CENTER, INC. DBA SEXUAL ASSAULT RESOURCE CENTER THIS FUNDING AGREEMENT ("Agreement") IS ENTERED INTO BY AND BETWEEN BRAZOS COUNTY, TEXAS, acting by and through its duly elected County Commissioners (hereinafter "County"), and the BRAZOS COUNTY RAPE CRISIS CENTER, INC., dba Sexual Assault Resource Center (hereinafter 'Provider"). located in Bryan, Texas, and is effective October 1, 2017. RECITALS: WHEREAS, the County has the objective of providing support services to the victims of sexual assault; and WHEREAS, the Provider shares this common goal with the County; and WHEREAS, the County desires to assist the Provider in providing support services to victims of sexual assault through funds provided by the County. NOW THEREFORE, the parties agree to the following terms and conditions to provide such support services. AGREEMENT TERM This Agreement shall be for a term of twelve (12) months commencing on the 1" day of October, 2017, and terminating 301h day of September, 2016. CANCELLATION This Agreement may be canceled by any parties hereto upon sixty (60) days written notice as provided herein. SERVICES TO BE PERFORMED BY PROVIDER The Provider will provide services to victims of sexual assault and their families. These services will include: a 24-hour hotline and 24-hour escort service; one-to-one counseling; group counseling; community awareness programs; Speaker's Bureau; training and supervision of volunteers; training for law enforcement agency personnel, the medical community, clergy, staff of the District Attorney's office and psychologists (collectively "Services"), Sexual Assault Resource Center Agreement Vol. �76t/ P9. Page I of 12 Sb USE OF COUNTY FUNDS Funds to be furnished to Provider as stated herein be used to offset operational expenses of the Provider, including rent, telephone expenses, and office supplies, as described in Exhibit "A" attached hereto and made a part hereof for all purposes. COUNTY'S LIABILITY FOR PAYMENT The County agrees to fund the Provider $22,000.00 for the term of this Agreement ("Funds"). RESPONSIBILITIES OF PROVIDER Provider will be responsible for providing the following services pursuant to this Agreement: 1. Maintaining this Agreement; 2. Providing of Services; 3. Maintaining data files on clients and the Services provided thereto; 4. Respond to all and any inquiries by the County. 5. Provider agrees that the County, or its designated representative, shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this Agreement. Provider agrees to maintain such records for possible audit for a minimum of three (3) years after the termination date of this Agreement, unless a longer period of records retention is stipulated. Provider agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Provider agrees that the County, or its designated representative, shall further have the right to review and to copy any records and supporting documentation for prior years in which the County provided funds to the Provider under prior Agreements. Any audit will be conducted by County personnel or an independent third party, as determined by the Brazos County Commissioners Court. If the Brazos County Commissioners Court determines that the audit will be conducted by an independent third party, all costs and expenses associated with said audit will be solely paid for by the Provider. 6. Brazos County Commissioners Court may, in its sole discretion, require that an independent financial audit be performed on the records of the Provider. If an independent financial audit is performed, a management letter will be prepared by the auditor as part of the process and a copy of said Sexual Assault Resource Center Agreement Page 2 of 12 management letter shall be delivered to the Brazos County Commissioners Court. The management letter shall identify issues that might not otherwise require disclosure in the Provider's annual financial report, but which are of concern to or under the suggestion of the auditor. If the Brazos County Commissioners Court determines that the audit will be conducted by an independent third party, all costs and expenses associated with said audit will be solely paid for by the Provider. 7. Provider will provide the County with any and all certified audits conducted by Provider and the management letter prepared in connection therewith; Provider will provide the Commissioners Court with statistics evidencing the number of Brazos County residents using the Provider's Services. RESPONSIBILITY OF COUNTY The County shall be responsible for the following duties and requirements: 1. Provide County Funds. 2. Conduct a review of the Provider's performance in providing the Services to be provided hereunder in order to assess County's continued participation in the funding of the Provider. RECORD RETENTION The Provider shall be responsible for record keeping on all Services provided to those individuals using its services and all financial records. The Provider agrees to maintain and make available for inspection by the County upon request, consistent with personal privacy and subject to the limitation of state law, any and all records the County determines, in its sole discretion, to be necessary for the County to justify its continued participation in supporting the Provider with Funds. Such records shall be retained for at least three (3) years from the date the service was provided. These records shall be made available for inspection and audit by the County, if it so desires. DISCRIMINATION The Provider shall not discriminate against any employee or applicant for employment because of race, color, sex, or national origin. The Provider shall take affirmative action to ensure that applicants who are employed are treated during employment, without regard to their race, color, religion, sex, or national origin. Such action shall include, but not limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rate of pay or other forms of compensation; and selection for training, including apprenticeship. The Provider agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause. Sexual Assault Resource Center Agreement Page 3 of 12 Vol., � �� �=' Pg, /ISS INDEMNITY The parties hereto agree to indemnify one another for and hold one another harmless from and against all suits, claims, demands, liabilities or actions resulting or alleged to result from the breach, violation or non-performance of the services stated herein and for any damage to any person resulting from any action or omission or negligence on the part of each party hereto. INSURANCE The parties hereto agree that the Provider shall be an independent contractor and not any employee or agent of the County and that each shall maintain at its own expense, adequate liability insurance to insure against damages and liabilities which may arise due to the duties and obligations contracted for herein. COUNTY INVOLVEMENT The County and Provider state that to the best of their knowledge, no officer, agent or employee of the County who exercises any function or responsibility in connection with the carrying out of this Agreement or the Services to which it relates has personal interest, direct or indirect, in this Agreement. GOVERNING LAW This Agreement shall be executed in and shall be governed by the laws of the State of Texas. TERMINATION Provider or County may unilaterally terminate this Agreement, at any time and for any reason, or no reason, by giving the other sixty (60) calendar days prior written notice. In the event of termination Provider agrees to return funds to County of a pro rata basis based on a twelve (12) month calculation. NOTICES All notices required to be given hereunder shall be deemed to be duly given by delivering such notice or by mailing it, certified mail RRR to the other party at the following addresses: Sexual Assault Resource Center Agreement Vol.G% Pg. � y Page 4 of l2 Brazos County Rape Crisis Center, Inc. P.O. Box 3082 Bryan, Texas 77805 Confidential Physical Location: 3131 East 291h Street, Bldg C, Bryan, TX. Brazos County Commissioners Court County Administration Building 200 So. Texas Ave. No. 310 Bryan, Texas 77803 FURTHER ASSURANCES Each party hereto agrees to perform any further acts and to execute and deliver any further documents which may be necessary to carry out the provisions of this Agreement. SEVERABILITY In the event that any provisions or portion of this Agreement is held to be unenforceable or invalid, the validity and enforceability of the remaining provisions or portions shall not be affected. ENTIRE AGREEMENT This Agreement contains the entire understanding between the parties concerning the subject matter contained herein. There are no representations, agreements, arrangements, or understanding, oral or written, between or among the parties hereto, relating to the subject matter of the Agreement, which are not fully expressed herein. ASSIGNABILITY This Agreement is not assignable by the Provider without the prior written consent of the County. Sexual Assault Resource Cerner Agreement Vol. ��' Pg. /,�C Page 5 of 12 DATED this � day of �c 2016. Brazos County Brazos County Rape Crisis Center, Inc. dba Sexual Assault Resource Center 14 Ovt/2z DUANE PETERS, Judge I President ATTEST: ATTEST: c" KAREN McQUEEN, County Clerk MARTHA OPERS ENY, E cutive Directo Septal Assault Resource Center Agreement Page G of 12 BRAZOS COUNTY BUSINESS ASSOCIATE AGREEMENT A. Acknowledgment of HIPAA Obligations and Other Regulations Implementing the Health Insurance Portability and Accountability Act of 1996 (42 U.S.C. 51320(d) "HI( PAA"). The parties acknowledge that federal regulations relating to the confidentiality of individually identifiable health information require covered entities to comply with the privacy standards adopted by the U.S. Department of Health and Human Services as they may be amended from time to time, 45 C.F.R. parts 160 and 164, subparts A and E ("the Privacy Rule') and the security standards adopted by the U.S. Department of Health and Human Services as they may be amended from time to time, 45 C.F.R. parts 160, 162 and 164, subpart C ("the Security Rule"). Collectively, the Privacy Rule and the Security Rule are referred to herein as "HIPAA Rules." The HIPAA Rules, as well as any applicable state confidentiality laws, require Covered Entity to ensure that business associates who receive confidential information in the course of providing services on behalf of Covered Entity comply with certain obligations regarding the confidentiality of health information. "Covered Entity" and 'Business Associate' are defined in the HIPAA Rules, and for the purposes of this Agreement, shall refer to Brazos County and Service Provider, respectively. B. Purposes for which Protected Health Information May Be Used or Disclosed. In connection with the services provided by Business Associate on behalf of Covered Entity pursuant to this Agreement, Covered Entity may use and disclose protected health information ("PHP'), as defined in the HIPAA Rules. C. Business Associate Obligations. Business Associate agrees to comply with applicable federal and state confidentiality and security laws, including, but not limited to the Privacy Rule and Security Rule, including without limitation: 1. Use of Protected Health Information ("PHP'). Business Associate shall not use PHI except as necessary to fulfill the purposes of this Agreement. Business Associate is permitted to use and disclose PHI as necessary for the proper management and administration of Business Associate or to carry out its legal responsibilities and its responsibilities under this Agreement. However, Business Associate shall in such case: (a) provide training to members of its workforce regarding the confidentiality requirements in the HIPAA Rules and this Agreement; (b) obtain reasonable assurances from the person to whom the information is disclosed that it will be held confidential and further used and disclosed only as required by law or for the purpose for which it was disclosed to the person or entity; Sexual Asrandt Resource Center Agreement Page 7 of 12 Vol.' Pg. /�� (c) agree to notify the Covered Entity of any instances of which it is aware in which the PHI is used or disclosed for a purpose that is not otherwise provided for in this Agreement or for a purpose not expressly permitted by the HIPAA Rules; and (d) ensure that all disclosures of PHI are subject to the principle of "minimum necessary use and disclosure," i.e., only PHI that is the minimum necessary to accomplish the intended purpose of the use, disclosure, or request may be disclosed. Z Disclosure to Third Parties. If Business Associate discloses PHI received from Covered Entity, or created or received by Business Associate on behalf of Covered Entity, to agents, including a subcontractor, Business Associate shall require the agent to agree to the same restrictions and conditions that apply to Business Associate under this Agreement. Business Associate shall ensure that any agent, including a subcontractor, agrees to implement reasonable and appropriate safeguards to protect the confidentiality, integrity, and availability of the electronic PHI that it creates, receives, maintains, or transmits on behalf of the Covered Entity. Business Associate shall be fully liable to Covered Entity for any acts, failures or omissions of the Agent in providing the services as if they were Business Associate's own acts, failures or omissions, to the extent permitted by law. Business Associate further expressly warrants that its Agents will be specifically advised of, and will comply in all respects with, the terms of this Agreement. 3. Data Aggregation. In the event that Business Associate works for more than one Covered Entity, Business Associate is permitted to use and disclose PHI, but only in order to analyze data for permitted health care operations, and only to the extent that such use is permitted under the HIPAA Rules or the issuing court's orders. 4. De -identified Information. Use and disclosure of de -identified health information is permitted, but only if (i) the precise use is disclosed to Covered Entity and permitted by Covered Entity in its sole discretion and (ii) the de -identification is in compliance with 45 CFR §164.502(d), and any such de -identified health information meets the standard and implementation specifications for de -identification under 45 CFR §164.514(a) and (b). Notice of Privacy Practices. Business Associate shall abide by the limitations of any Notice of Privacy Practices ("Notice") published by the Covered Entity of which it has knowledge. Covered Entity shall provide to Business Associate such Notice when it is adopted. Any use or disclosure permitted by this Agreement may be amended by such Notice. However, the amended Notice shall not affect permitted uses and disclosures on which Business Associate relied prior to such notice. Sexual Assault Resource Center Agreement E . P9. L Y Page 8 of 12 Withdrawal of Consent or Authorization. In the absence of applicable court orders governing the Business Associate's responsibilities if the use or disclosure of PHI in this agreement is based upon an individual's specific consent or authorization for the use of his or her PHI and the individual revokes such consent or authorization in writing or the effective date of such authorization has expired or the consent or authorization is found to be defective in any manner that renders it invalid Business to cease the use and disclosure of any such individual's PHI except to the extent it has relied on such use or disclosure or where an exception under the Privacy Rule expressly applies. 7. Use or Disclosure That Would Violate HIPAA. Business Associate is prohibited from further use or disclosure of PHI in a manner that would violate the requirements of the HIPAA Rules if the PHI were used or disclosed by the Covered Entity. 8. Safeguards. Business Associate shall maintain appropriate safeguards to ensure that PHI is not used or disclosed other than as provided by this Agreement or as Required by Law. Business Associate shall implement administrative, physical and technical safeguards that reasonably and appropriately protect the confidentiality, integrity, and availability of any electronic PHI it creates, receives, maintains, or transmits on behalf of Covered Entity. 9. Records Management. Upon termination of this Agreement, Business Associate agrees to return or destroy all PHI received from Covered Entity that Business Associate maintains in any form and shall comply with federal and state laws as they may be amended from time to time governing the maintenance or retention of PHI. If the return or destruction of PHI is not feasible, Business Associate agrees to extend the protections of this Agreement to the information and limit further uses and disclosures to those purposes that make the return or destruction of the information infeasible. 10. Individual Rights Regarding Designated Record Sets. If Business Associate maintains a designated record set (as defined in the HIPAA Rules) on behalf of Covered Entity, Business Associate agrees as follows: (a) Correction of PHI. Business Associate agrees that it will amend PHI maintained by Business Associate as requested by Covered Entity. (b) Individual Right to Copy or Inspection. Business Associate agrees that, if it maintains PHI in a designated record set for the Covered Entity, it will permit an individual to inspect or copy PHI about the individual in that set under conditions and limitations required under Sexual Assault Resource Center Agreement Page 9 of 12 Vol, 45 CFR §164.524. The Covered Entity is required to take action on such requests as soon as possible but not later than 30 days following receipt of the request. Business Associate agrees to make reasonable efforts to assist Covered Entity in meeting this deadline, to the extent the requested information is maintained by Business Associate and not the Covered Entity. The information shall be provided in the form or format requested, if it is readily producible in such form or format; or in summary, if the individual has agreed in advance to accept the information in summary form. A reasonable, cost -based fee for copying health information may be charged. (c) Individual Right to Amendment. Business Associate agrees, if it maintains PHI in a designated record set, to make amendments to PHI at the request and direction of Covered Entity pursuant to 45 CFR §164.526. If Business Associate maintains a record in a designated record set that is not also maintained by Covered Entity, Business Associate. agrees that it will accommodate an individual's right to have access to and amend PHI about the individual in a designated record set in accordance with the Privacy Rule set forth at 45 CFR §164.526, unless the regulation provides for a denial or exception that applies. 11. Accounting of Disclosures. Business Associate agrees to make available to the individual and/or the Covered Entity from whom the PHI originated, information required for an accounting of disclosures of PHI with respect to the individual, in accordance with 45 CFR §164.528, and incorporating exceptions to such accounting designated under the regulation. Such accounting is limited to disclosures that were made in the six (6) years prior to the request (not including any disclosures prior to the compliance date of the Privacy Rule). (a) Covered Entity is required to take action on such requests as soon as possible but not later than 60 days following receipt of the request. Business Associate agrees to use its best efforts to assist Covered Entity in meeting this deadline. (b) Such accounting must be provided without cost to the individual or Covered Entity if it is the first accounting requested by an individual within any 12 month period; however, a reasonable, cost -based fee may be charged for subsequent accountings if Business Associate informs the individual in advance of the fee and is afforded an opportunity to withdraw or modify the request. (c) Such accounting shall be provided as long as Business Associate maintains the PHI. Sexual Assault Resource Curter Agreement Page 10 of 11 vol. < Fg.v i D. Internal Practices, Books, and Records. Business Associate shall make available its internal practices, books, and records relating to the use and disclosure of PHI received from, created, or received by Business Associate on behalf of the Covered Entity to the U.S. Department of Heath and Human Services or its agents for the purpose of determining the Covered Entity's compliance with the HIPAA Rules, or any other health oversight agency, or to the Covered Entity. E. Indemnification. To the extent permitted by law, Business Associate agrees to indemnify and hold harmless Covered Entity from and against all claims, demands, liabilities, judgments or causes of action of any nature for any relief, elements of recovery or damages recognized by law (including, without limitation, attorney's fees, defense costs, and equitable relief), for any damage or loss incurred by Covered Entity arising out of, resulting from, or attributable to any acts or omissions or other conduct of Business Associate or its agents in connection with the performance of Business Associate's or its agents' duties under this Agreement. This indemnity shall apply even if Covered Entity is alleged to be solely or jointly negligent or otherwise solely or jointly at fault; provided, however, that a trier of fact finds Covered Entity not to be solely or jointly negligent or otherwise solely or jointly at fault. This indemnity shall not be construed to limit Covered Entity's rights, if any, to common law indemnity. Covered Entity shall have the option, at its sole discretion, to employ attorneys selected by it to defend any such action, the costs and expenses of which shall be the responsibility of Business Associate. Covered Entity shall provide Business Associate with timely notice of the existence of such proceedings and such information, documents and other cooperation as reasonably necessary to assist Business Associate in establishing a defense to such action. These indemnities shall survive termination of this agreement and Covered Entity reserves the right, at its option and expense, to participate in the defense of any suit or proceeding through counsel of its own choosing. F. Mitigation. If Business Associate violates this Agreement or the HIPAA Rules Business Associate agrees to mitigate any damage caused by such breach. G. Rights of Proprietary Information. The Covered Entity retains any and all rights to the proprietary information, confidential information, and PHI it releases to Business Associate. H. Termination for Breach. Without limiting the termination provisions herein, if Business Associate breaches any provision in this Section entitled "Use and Disclosure of PHI", Covered Entity may, at its option, access and audit the records of Business Associate related to its use and disclosure of PHI, require Business Associate to submit to monitoring and reporting, and such other conditions as Covered Entity may determine is necessary to ensure compliance Sexual Assault Resource Center Agreement Page 11 of 12 with this Article; or Covered Entity may terminate this Agreement on a date specified by Covered Entity. Section entitled "Use and Disclosure of PHI" tule or the Securitv Rule. as aoolicable. as in effect or as amended. J. Amendment. Business Associate and Covered Entity agree to take such action as is necessary to amend this Section entitled "Use and Disclosure of PHP' from time to time in order to allow Covered Entity to comply with the HIPAA Rules and any applicable state confidentiality laws. K. Precedent and Ambiguity. If any term of this Section entitled "Use and Disclosure of PHP' conflicts with another term of this Agreement, the term contained in. this Section shall be controlling. Any ambiguity in this Section entitled `'Use and Disclosure of PHI" shall be resolved to permit Covered Entity to comply with the HIPAA Rules. L. Survival of Key Provisions. The provisions of this Section entitled "Use and Disclosure of PHP' shall`survive the termination of this Agreement. Accepted: Busk ess'Assodiate Brazos County Rape Crisis Center, c. dba Sexual Assault Resource Center Sexual Assault Resource Center Agreement Vol. _-�Z G e�'Pg. �I Page 12 of 12 Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.3337 Vol.G_ Pg. i i CERTIFICATE OF INTERESTED PARTIES FORM 1295 l of l Complete Nos. 1-4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING Certificate Number: 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. 2017-261436 Brazos County Rape Crisis Center, Inc dha Sexual Assault Resource Center (SARC) Bryan, TX United States Date Filed: 0911512017 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. Brazos County Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify description of the services, goods, or other property to he provided under the contract. the contract, and provide a 18-059 Provide services to victims of sexual assault and their families. 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling Intermediary 5 Check only if there is NO Interested Party. ❑ X 6 AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is tr a and correct. ��rr''�2,qn yy����yY�!ee URRUYq. MS Nobly Plft Stale tN Tetras I1�yComiirlIIararE+�tres ..� JUNES 2019 Signature of authqfized age of contracting busi s entity AFFIX NOTARY STAMP / SEAL ABOVE �,t r/— D Sworn to and subscribed before me, by the said I 1 1 fl2T H4 L-li42Cl A - 1 /o n� tFaTa�tf� fill r Z-Jffi day of 201-1 , to certify which, witness my hand and seal of office. L IU fZTS il OrA Signature of officer administering oath Printed name of officer administering oath Title of officer administerin oath Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.3337 Vol.G_ Pg. i i 18e FUNDING AGREEMENT BETWEEN BRAZOS COUNTY AND BRAZOS COUNTY HISTORICAL COMMISSION This is an Agreement for Funding ("Agreement") by and between Brazos County hereinafter referred to as ("County") and the BRAZOS COUNTY HISTORICAL COMMISSION, hereinafter referred to as ("BCHC") a commission dedicated to the improvement of Brazos County. RECITALS WHEREAS, County historical commissions are a vital link in Texas' preservation network. Few other states have a built-in mechanism that makes possible a preservation organization in every county; WHEREAS, the BCHC has the statutory responsibility to initiate and conduct programs suggested by the Brazos County Commissioners' Court and the Texas Historical Commission ("THC"). WHEREAS, BCHC has worked co-operatively with the Brazos County Commissioners' Court, THC, local governments, local non-profit organizations and individual citizens to preserve Brazos County's heritage for the use, education, enjoyment and economic benefit of present and future generations in Brazos County. NOW, THEREFORE, FOR AND IN CONSIDERATION of mutual promises recited herein, the parties agree as follows: AGREEMENT BCHC Responsibilities BCHC, shall provide services to the County as follows: A. Actively promote the interest in and appreciation of the rich history of Brazos County by encouraging individuals, organizations, businesses, and others to submit applications for historical markers for buildings, organizations, activities, individuals, sites of historical events, and other entities and events throughout Brazos County. B. Support other groups and events that have the same goal. County Responsibilities A. BCHC shall be funded by the County in the amount of $5,000.00 for the term of this Agreement. This Agreement shall be for a term of twelve (12) months commencing on the 1 st day of October, 2017, and terminating on the 30th day of September, 2018. Brazos County, Historical Commission Agreement Page I of 3 EC9 •� G O pg. _ .T_,_ BCHC agrees that County, or its designated representative, shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this Agreement. BCHC agrees to maintain such records for possible audit for a minimum of three (3) years after the termination date of this Agreement, unless a longer period of records retention is stipulated. BCHC agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. BCHC agrees that County, or its designated representative, shall further have the right to review and to copy any records and supporting documentation for prior years in which Brazos County provided funds to the BCHC under prior Agreements. C. Brazos County Commissioners Court may, in its sole discretion, require that an independent financial audit be performed on the records of BCHC. If an independent financial audit is performed, a management letter will be prepared by the auditor as part of the process and a copy of said management letter shall be delivered to the Brazos County Commissioners Court. The management letter shall identify issues that might not otherwise require disclosure in the BCHC annual financial report, but which are of concern to or under the suggestion of the auditor. If the Brazos County Commissioners Court determines that the audit will be conducted by an independent third party, all costs and expenses associated with said audit will be solely paid for by the BCHC. D. Annual financial statements (audited if available) are due to County within six (6) months of completion. General Provisions: A. All notices required or permitted hereunder shall be in writing and addressed to the respective officer of the other party at the address described below or at such other address as the receiving party may have theretofore prescribed by notice to the sending party: COUNTY Brazos County c/o Commissioners Court 200 South Texas Avenue, Ste., 310 Bryan, Texas 77803 BCHC Henry Mayo Chairman P.O. Box 9169 College Station, Texas 77842-9169 B. Either of the parties shall have the right to terminate this Agreement in whole or in part at any time. Notice to terminate this Agreement will be given in writing at least thirty (30) days prior to the date of termination. The notice shall include the reason for such a termination, the effective date of the termination and, in the case of partial termination, the potion of the Agreement to be terminated. C. In the event that any provisions or portion of this Agreemrent- is held to be unenforceable or invalid, the validity and enforceability of the remaining provisions or portions shall not be affected. Bn¢os County Historical Commission Agreement Page 1 of 3 Vol. G G P9' l / 1 SIGNED this 6'day of 017, BRAZOS COUNTY HISTORICAL COMMISSION Henry Mayo chairman BRAZOS COUNTY ATTEST: By. L l� Duane Peters, County Judge aren McQueen, County Clerk Brazos Co un n. Historical C'o... mission Agreement Page 3 of 3 Fol.� � �� P9 / 9% FUNDING AGREEMENT BETWEEN BRAZOS COUNTY AND BRAZOS COUNTY SOIL & WATER CONSERVATION DISTRICT #450 THIS AGREEMENT FOR FUNDING. ("Agreement") IS ENTERED INTO BY AND BETWEEN BRAZOS COUNTY, TEXAS, acting by and through its duly elected County Commissioners (hereinafter "County"), and the BRAZOS COUNTY SOIL & WATER CONSERVATION DISTRICT #450 (hereinafter "District"), located in Bryan. Texas, and is effective October 1, 2017. RECITALS WHEREAS, the District, and County do hereby enter into a contractual agreement for the District to provide soil and water conservation services to the residents of Brazos County and to the County proper. The District as the recipient, shall furnish to the County's Auditor, at a minimum, documentation indicating the use of funds received from the County. The County's Auditor may require the recipient to provide information necessary for the County Auditor to properly account for all funds expended or received by the District; and WHEREAS, those services will include, but not be limited to, erosion control, water management, and rural development ("Services"). This will be carried out by planning and application through informal agreements with land users, or, as required by Federal or State law. An information and recognition program will be used to inform the public. Technical assistance is utilized through a Memo of Understanding between the District and the USDA - Natural Resources Conservation Service; and WHEREAS, erosion control will keep the land productive for its various uses for many generations. Sediment resulting from erosion clogs our local streams reducing water carrying capacity and resulting in local flooding. Excessive siltation ruins our local wetlands, and; therefore, reduces a dwindling wildlife habitat. Silt from erosion carries many pollutants directly into our local streams and rivers. Conservation practices consist of erosion control structures, erosion control ponds, gully shaping, diversions, vegetating old fields, proper management of grazing resources; and WHEREAS, water management includes recommendations for proper irrigation, flood control, and water quality. Irrigated crops account for 75% of all water used. Proper irrigation saves that resource for tomorrow's uses including domestic consumption. Proper irrigation helps to keep agriculture pollutants from entering underground water supplies. Conservation practices include total evaluation, of irrigation systems and application procedures, precision land leveling, and underground pipelines. Water management includes floodplain management; and WHEREAS, the District's role in rural development in Brazos County is in providing fire protection utilizing dry hydrants. Insurance rates outside the city limits can be lowered a great deal, as well as provide a reliable source of water to fight rural fires. Farm ponds provide the water and we plan the dry hydrant system. The District is Braaos County Soil & Water Conservation District Agreement Page 1 of 4 Vol, / G �6� evaluating the use of artificial wetlands to replace septic tank filter fields. The prospects are very promising, but, much work remains. to be done before this technology can be implemented. Water quality in rural Brazos County will be greatly enhanced if this method can be used. WHEREAS, the District and the County have interacted ever since the inception of the District in 1942. Many conservation problems affect not only the individual landowner but the County itself. NOW THEREFORE, the parties agree to the following terms and conditions. AGREEMENT PAYMENT AMOUNT FOR FY 2018 County hereby agrees to pay the District a total payment of $5,000.00 ("Funds") for the year beginning October 1, 2017 and ending September 30, 2018 for services provided to the County. Payment of such sum will be paid upon receipt of invoice. ACCOUNTING AND AUDIT The District agrees that Brazos County, or its designated representative, shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this Agreement. The District agrees to maintain such records for possible audit for a minimum of three (3) years after the termination date of this Agreement, unless a longer period of records retention is stipulated. The District agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. The District agrees that Brazos County, or its designated representative, shall further have the right to review and to copy any records and supporting documentation for prior years in which Brazos County provided funds to the District under prior Agreements. Brazos County Commissioners .Court may, in its sole discretion, require that an independent financial audit be performed on the records of the District. If an independent financial audit is performed, a management letter will be prepared by the auditor as part of the process and a copy of said management letter shall be delivered to the Brazos County Commissioners Court. The management letter shall identify issues that might not otherwise require disclosure in the District annual financial report, but which are of concern to or under the suggestion of the auditor. If the Brazos County Commissioners Court determines that the audit will be conducted by an independent third party, all costs and expenses associated with said audit will be solely paid for by the District. Brazos County Soil & Water Conservation District Agreement Page 2 of 4 vol. pg. j Annual financial statements (audited if available) are due to Brazos County within six (6) months of completion. INDEMNITY The parties hereto agree to indemnify one another for and hold one another harmless from and against all suits, claims, demands, liabilities or actions resulting or alleged to result from the breach, violation or non-performance of the services stated herein and for any damage to any person resulting from any action or omission or negligence on the part of each party hereto. INSURANCE The parties hereto agree that the District shall be an independent contractor and not any employee or agent of the County and that each shall maintain at its own expense, adequate liability insurance to insure against damages and liabilities which may arise due to the duties and obligations funded herein. COUNTY INVOLVEMENT The County and District state that to the best of their knowledge, no officer, agent or employee of the County who exercises any function or responsibility in connection with the carrying out of this Agreement or the services to which it relates has personal interest direct or indirect, in this Agreement. GOVERNING LAW This Agreement shall be executed in and shall be governed by the laws of the State of Texas. NOTICES All notices required to be given hereunder shall be deemed to be duly given by delivering such notice or by mailing it, certified mail RRR to the other party at the following addresses: Brazos County SWCD 3833 South Texas Avenue, #112 Bryan, TX 77802 Brazos County Commissioners Court Brazos County Administration Building 200 So. Texas Ave., Ste. No. 310 Bryan, Texas 77803 Brazos County Soil & Water Conservation District Agreement Page 3 of Vol. -' Pg. �� FURTHER ASSURANCES Each party hereto agrees to perform any further acts and to execute and deliver any further documents which may be necessary to carry out the provisions of this Agreement. SEVERABILITY In the event that any provisions or portion of this Agreement is held to be unenforceable or invalid, the validity and, enforceability of the remaining provisions or portions shall not be affected. This Agreement contair concerning the subject matt( agreements, arrangements, or parties hereto, relating to the expressed herein. ENTIRE AGREEMENT > the entire understanding between the parties hereto r contained herein. There are no representations, understanding, oral or written, between or among the subject matter of the Agreement, which are not fully ASSIGNABILITY This Agreement is not assignable by the District without the prior written consent of the County. (3'1 11 (DATE) Duane Peters, County Judge Brazos County, Texas ATTEST: Karen McQueen, Brazos County Clerk (DATE) Preston J. Ruffino III, C firman Brazos County SWCD #450 Brazos County Soil & Wafer Conservation District Agreement Vol. C pg. G Page 4 of FUNDING AGREEMENT BETWEEN BRAZOS COUNTY AND NATIONAL ALLIANCE ON MENTAL ILLNESS - BRAZOS VALLEY, INC. This Funding Agreement ("Agreement') is by and between Brazos County, Texas (hereinafter "County") and the National Alliance on Mental Illness - Brazos Valley, Inc. (hereinafter "NAMI"), a Texas non-profit 501(c)(3) corporation for a period of 12 months beginning October 1, 2017 and ending September 30, 2018. RECITALS WHEREAS, NAM[ serves all seven (7) counties of the Brazos Valley region; WHEREAS, it is the mission of NAMI to promote mental health and wellness for families and those individuals affected by mental health disorders, combat the stigma of mental illness and advocate for improved social, vocational and treatment alternatives to support individual resilience, independence and well-being of those living in Brazos County; and WHEREAS, NAMI provides peer lead educational programs, classes and support services, public policy advocacy and educational classes, and support services for families, friends and caregivers of persons living with mental health. disorders ("Services"); and WHEREAS, the County desires to assist NAMI in their efforts to promote the public purpose of providing a comprehensive range of services in the local community for persons with mental health disorders residing in Brazos County by contracting with NAMI for the period beginning October 1, 2017 and ending September 30, 2018, for the specific services listed below; NOW, THEREFORE, for and in consideration of the mental health, mental retardation to be provided to the County by NAM[, and in compliance with the terms of this Agreement and subject to other provisions of this Agreement, and all applicable laws, the parties agree as follows: AGREEMENT ELIGIBILITY CRITERIA This Agreement contemplates Services provided to: 1) Individuals who permanently reside within Brazos County; and 2) Who have been determined through the NAMI screening process to be in need of mental health services. NAM Agreement Page 1 of 5 i Z. _, - 6 pg RESPONSIBILITIES OF BRAZOS COUNTY 1) Pay to NAMI an (not to exceed) annual total reimbursement of $15,000 ("Funds"). 2) It is understood and agreed that the County Funds represented by the Agreement are for the period of October 1, 2017 through September 30, 2018 only, and will be paid wholly from funds available in that budget year and that no County funding for subsequent budget years is authorized or implied by this Agreement. 3) Conduct a review of the NAMI's performance in providing the Services to be provided hereunder in order to assess County's continued participation in the funding of the NAMI. USE OF COUNTY FUNDS Funds to be furnished to NAMI as stated herein be used to offset operational expenses of NAMI, including rent, telephone expenses, and office supplies, as described in Exhibit "A" attached hereto and made a part hereof for all purposes. RESPONSIBILITIES OF NAMI NAMI will be responsible for providing the following services pursuant to this Agreement: 1. Maintaining this Agreement; 2. Providing of Services; 3. Maintaining data files on clients and the Services provided thereto; 4. Respond to all and any inquiries by the County. 5. NAMI agrees that the County, or its designated representative, shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this Agreement. NAMI agrees to maintain such records for possible audit for a minimum of three (3) years after the termination date of this Agreement, unless a longer period of records retention is stipulated. NAMI agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. NAMI agrees that the County, or its designated representative, shall further have the right to review and to copy any records and supporting documentation for prior years in which the County provided funds to the NAMI NAMI Agreement Page 2 of 5 VV ol.C G' Pg. �� �� under prior Agreements. Any audit will be conducted by County personnel or an independent third party, as determined by the Brazos County Commissioners Court. If the Brazos County Commissioners Court determines that the audit will be conducted by an independent third party, all costs and expenses associated with said audit will be solely paid for by the NAMI. 6. Brazos County Commissioners Court may, in its sole discretion, require that an independent financial audit be performed on the records of the NAMI. If an independent financial audit is performed, a management letter will be prepared by the auditor as part of the process and a copy of said management letter shall be delivered to the Brazos County Commissioners Court. The management letter shall identify issues that might not otherwise require disclosure in the NAMI's annual financial report, but which are of concern to or under the suggestion of the auditor. If the Brazos County Commissioners Court determines that the audit will be conducted by an independent third party, all costs and expenses associated with said audit will be solely paid for by the NAMI. 7. NAMI will provide the County with any and all certified audits conducted by NAMI and the management letter prepared in connection therewith; 8. NAMI will provide the Commissioners Court with statistics evidencing the number of Brazos County residents using the NAMI's Services. RECORD RETENTION The NAMI shall be responsible for record keeping on all Services provided to those individuals using its services and all financial records. The NAMI agrees to maintain and make available for inspection by the County upon request, consistent with personal privacy and subject to the limitation of state law, any and all records the County determines, in its sole discretion, to be necessary for the County to justify its continued participation in supporting the NAMI with Funds. Such records shall be retained for at least three (3) years from the date the service was provided. These records shall be made available for inspection and audit by the County, if it so desires. DISCRIMINATION The NAMI shall not discriminate against any employee or applicant for employment because of race, color, sex, or national origin. The NAMI shall take affirmative action to ensure that applicants who are employed are treated during employment, without regard to their race, color, religion, sex, or national origin. Such action shall include, but not limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rate of pay or other forms of compensation; and selection for training, including apprenticeship. The NAMI Agreement vol. lr G pg. C%�% Page 3 of 5 NAMI agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause. INDEMNITY The parties hereto agree to indemnify one another for and hold one another harmless from and against all suits, claims, demands, liabilities or actions resulting or alleged to result from the breach, violation herein and for any damage to any person negligence on the part of each party hereto. or non-performance of the services stated resulting from any action or omission or INSURANCE The parties hereto agree that the NAMI shall be an independent contractor and not any employee or agent of the County and that each shall maintain at its own expense, adequate liability insurance to insure against damages and liabilities which may arise due to the duties and obligations contracted for herein. COUNTY INVOLVEMENT The County and NAMI state that to the best of their knowledge, no officer, agent or employee of the County who exercises any function or responsibility in connection with the carrying out of this Agreement or the Services to which it relates has personal interest, direct or indirect, in this Agreement. This Agreement shall be executed in and shall be governed by the laws of the State of Texas. NOTICES All notices required to be given hereunder shall be deemed to be duly given by delivering such notice or by mailing it, certified mail RRR to the other parry at the following addresses: NAM/ Agreement National Alliance on Mental Illness — Brazos Valley, Inc. 1713 E. Broadmoor, Suite 101 Bryan, Texas 7782 Brazos County Commissioners Court County Administration Building 200 So. Texas Ave. No. 310 Bryan, Texas 77803 Page 4 of F✓7 _v______] FURTHER ASSURANCES Each party hereto agrees to perform any further ads and to execute and deliver any further documents which may be necessary to carry out the provisions of this Agreement SEVERABILITY In the event that any provisions or portion of this Agreement is held to be unenforceable or invalid, the validity and enforceability of the remaining provisions or portions shall not be affected. ENTIRE AGREEMENT This Agreement contains the entire understanding between the parties concerning the subject matter contained herein. There are no representations, agreements, arrangements, or understanding, oral or written, between or among the parties hereto, relating to the subject matter of the Agreement, which are not fully expressed herein. ASSIGNABILITY This Agreement is not assignable by the NAMI without the prior written consent of the County. DATED this�d ay of �_ 2W. Brazos County DUANE PETERS, Judge ATTEST: KAREN McQUEEN, County Clerk National Alliance on Mental Illness — Brazos Valley, Inc. J Overstreet, Director of. Outreach & velopment K MrASrwwar Peg.S qrS V6. C G' Pg I6� FUNDING AGREEMENT BETWEEN TEXAS A&M UNIVERSITY SYSTEM AND BRAZOS COUNTY This Funding Agreement ("Agreement") is effective October 1, 2017 by and between THE TEXAS A&M UNIVERSITY SYSTEM, (hereafter 'TAMUS"), an agency of the State of Texas, for the benefit of Easterwood Airport, and BRAZOS COUNTY, TEXAS ("County"), a political subdivision of the State of Texas. RECITALS WHEREAS, TAMUS provides the services necessary to enable local citizens to travel by private aircraft or scheduled commercial airliner, and maintains and operates the facilities at Easterwood Airport, including but not limited to the terminal, runway and all associated safety facilities and functions, for general and commercial aviation; and WHEREAS, pursuant to the TEXAS TRANSPORTATION CODE Chapter 22, the County recognizes that improving, equipping, maintaining, operating, regulating, protecting, and policing an airport is a governmental function exercised for a public purpose and that Easterwood Airport provides a public service to the County; THEREFORE, in consideration of the mutual rights, obligations and covenants contained herein, TAMUS and County agree as follows: AGREEMENT SECTION I TERM OF AGREEMENT 1.01 This term of this Agreement is from October 1, 2017 through September 30, 2018. SECTION II PAYMENT 2.01 County, for and in consideration of the services to be provided to County, agrees to pay to TAMUS the amount of SEVENTY THOUSAND, FOUR HUNDRED FIFTY SIX ($70,456) as support for FY 18. County will pay out of current revenues, the full amount due within thirty (30) days of receiving an invoice from TAMUS. 2.02 TAMUS acknowledges that any and all funds provided to TAMUS by the County under this Agreement shall be used solely for operational expenses. No funds provided by the County shall be used to purchase or repair any real property or fixtures of real property, including but not limited to building, repairing or maintaining improvements of any kind. Easterwood Airport Agreement Page I of VOL G, ` Pg. G' 2.03 TAMUS acknowledges the fee fairly compensates it for the services and functions it is to provide pursuant to this Agreement. SECTION III TERMINATION 3.01 TAMUS or County may unilaterally terminate this Agreement, at any time and for any reason, or no reason, by giving the other sixty (60) calendar days prior written notice delivered pursuant to Section 4.01 of this Agreement. 3.02 In the event of termination TAMUS agrees to return funds to County at a pro rata basis, based on a twelve (12) month calculation. SECTION IV NOTICES 4.01 Notices required under this Agreement must be given by certified mail, registered mail, or personal delivery, addressed to the parties listed below. TAMUS and/or County can change this notice address by sending to the other party a notice of the new address. Notices should be addressed as follows: TAMUS: The Texas A&M University System Office of the Chancellor 301 Tarrow, 7th Floor College Station, Texas 77840-7896 (979) 845-6000 (Telephone) County: Brazos County Commissioners Court 200 S. Texas Avenue, Suite 310 Bryan, Texas 77803 (979) 361-4102 (Telephone) Notices transmitted by United States mail or commercial mail courier shall be deemed completed upon deposit in the United States mail or with the commercial carrier. SECTION V MISCELLANEOUS 5.01 Contractual Agreement: TAMUS and County expressly acknowledge this Agreement is intended and should be construed as a contract by and between TAMUS and County. Nothing in this Agreement is intended to create an agency relationship, partnership, joint venture, or any other such relationship. 5.02 Severability: Failure by TAMUS or County to insist on strict performance of any requirement of this Agreement will not be construed as a waiver or relinquishment of Easterwood Airport Agreement - Page 2 of Vol. C pg.� 1 C such requirement in future instances, but such requirement will continue and remain in full force and effect. 5.03 Appropriation of Funds: All obligations of TAMUS are subject to the appropriation of sufficient funds for such obligations by the Legislature of the State of Texas. Failure by the Legislature to appropriate funds to TAMUS sufficient to continue to perform under this Agreement relieves TAMUS from the obligation to perform during the period of non -appropriation. 5.04 Successors and Assigns: This Agreement is binding upon TAMUS and County and their respective successors in office or interest and assigns. This section is not to be construed as authorizing assignment by TAMUS or County without the express written consent of the other party. 5.05 State Agency: County expressly understands TAMUS is an agency of the State of Texas, and nothing in this Agreement is intended to be, or should be construed as a waiver or relinquishment by TAMUS of its rights to claim such exemptions, privileges and immunities as provided by law. TAMUS expressly understands that County is a political subdivision of the State of Texas and that nothing in this Agreement constitutes an express waiver of governmental immunity from liability or lawsuit. 5.06 Governing Law: This.Agreement is construed under and in accordance with the laws of the State of Texas and is performable in Brazos County, Texas. In addition, by statue, mandatory venue for all legal proceedings against TAMUS is to be in the county in which the principal office of the governing officer is located. 5.07 Dispute Resolution: Any dispute between County and TAMUS regarding this Agreement will be governed by Alternative Dispute Resolution for Use by Governmental Bodies, Chapter 2009, Texas Government Code, and any applicable Model Rules promulgated by the Office of the Attorney General and/or the State Office of Administrative Hearing of the State of Texas. Any notice of dispute tendered by County should be addressed to the Executive Vice Chancellor and Chief Financial Officer of TAMUS. Any notice of dispute tendered by TAMUS should be addressed to the County Judge of Brazos County. 5.08 Immunity: As a result of its execution of this Agreement and performance of the functions and obligations described herein, Brazos County does not waive or relinquish any immunity or defense on behalf of itself, its commissioners, officers, employees, or authorized representatives. 5.09 Amendment or Modification: This Agreement may be modified or amended in writing by the mutual consent of the parties with modification being attached to and incorporated into this Agreement by this reference for all purposes. 5.10 Information Furnished by Recipient: No later than thirty (30) days prior to the end of the Agreement term or any renewal anniversary date, TAMUS shall furnish to Fasterwood Airport Agreement Page 3 of 6 va.�G> p9. �� County's Auditor documentation establishing the use of funds received by TAMUS from the County as a result of this Agreement. TAMUS will cooperate in the provision of all necessary or relevant information requested by County's Auditor to properly account for all funds provided by County and expended or received by TAMUS as a result of this Agreement. TAMUS agrees that County, or its designated representative, shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this Agreement. TAMUS agrees to maintain such records for possible audit for a minimum of three (3) years after the termination date of this Agreement, unless a longer period of records retention is stipulated. TAMUS agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. TAMUS agrees County, or its designated representative, shall further have the right to review and to copy any records and supporting documentation for prior years in which County provided funds to TAMUS under prior Agreements. Any audit will be conducted by County personnel or an independent third party, as determined by the Brazos County Commissioners Court. If the Brazos County Commissioners Court determines that the audit will be conducted by an independent third party, all costs and expenses associated with said audit will be solely paid for by County. Annual financial statements (audited if available) are due to County within . six (6) months of completion. EXECUTED in duplicate ori finals, each of which shall be of full legal force and effect as a singular original, this S day of , 2017, by TAMUS. "TAMUS" THE TEXAS A&M UNIVERSITY SYSTEM By: PHILLIP RAY Vice Chancellor for Business Affairs APPROVED AS TO FORM: Assistant General Counsel Office of General Counsel Easterwood Airport Agreement Page 4 of 6 Va.G' p9.. /�% The Texas A&M University System EXECUTED in duplicate originals, each of which shall be of full legal force and effect as a singular original, this YaQ day of , 2017, by County. "COUNTY" BRAZOS COUNTY By: DUANE PETERS Brazos County Judge ATTEST: KAREN MCQUEEN Brazos County Clerk Civil Division Counsel, Brazos County *By law, Brazos County Civil Division counsel may only advise or approve contracts or legal documents on behalf of other parties. Our review of this document was conducted solely from the legal perspective of our client. Our approval of this document as to form was offered solely for the benefit of our client. Other parties should not rely on this approval and should seek review and approval by their own respective attorney(s). Easterwood Airport Agreement Page 5 of ' I Vol. Pg /� f _t ACKNOWLEDGEMENTS STATE OF TEXAS COUNTY OF BRAZOS BEFORE ME, the undersigned authority a Notary Public in and for the State of Texas, on this day personally appeared PHILLIP RAY, Vice Chancellor for Business Affairs, The Texas A&M University System, known to me to be the person whose name is subscribed to the foregoing instrument and acknowledged to me that he executed for the purposes and consideration therein expressed and in the capacity therein stated. GIV N UNDER MY HAND AND SEAL O�.E7 this Aday of �9 (JLC , 2017. / "' °=;;'• JOSIE WYTASKE r.. Notary Public. State of Texas -t My Commission Expires August 14, 201E STATE OF TEXAS § COUNTY OF BRAZOS § Notary Publ�c\State ofGtf My Commissl n Expires: BEFORE ME, the undersigned authority a Notary Public in and for the State of Texas, on this day personally appeared DUANE PETERS, County Judge, Brazos County, Texas, known to me to be the person whose name is subscribed to the foregoing instrument and acknowledged to me that he executed for the purposes and consideration therein expressed and in the capacity therein stated. GIV N QNDER MY HAND AND SEAL OF OFFICE this Jr� day of _ 2017. liGTl[ANY P.CKSTROM Notary Public STA r OFTnxAS My Comm. Exp. OR/09/3019 Easterwood Airporl Agreement My Commission 101. G' pg / Page 6 of 6 N Brazos County Juvenile Justice Center Detention Services Agreement October 1, 2017—September 30, 2018 CONTRACT AND AGREEMENT FOR SECURE SHORT-TERM STATE OF TEXAS COUNTY OF BRAZOS SPACE AVAILABLE BRAZOS COUNTY JUVENILE BOARD 13RAZOS COUNTY JUVENILE JUSTICE CENTER Detention Services October 1, 2017 - September 30, 2018 This contract and agreement for secure short-term detention of juvenile offenders is entered into by and between Jasper County, acting by and through its duly authorized representative (hereinafter "Juvenile Probation") and the Brazos County Juvenile Board, acting by and through its duly authorized representative and County Judge, concerning detention residential services provided at the Brazos County Juvenile Justice Center (hereinafter "the Facility") by the Brazos County Juvenile Services Department (hereinafter "Service Provider") pursuant to license granted by the Texas juvenile Justice Department and/or any other appropriate State agency with licensure or regulatory authority over this facility. ARTICLE I PURPOSE 1.01 Whereas Jasper County, in order to carry out and conduct its juvenile program in accordance with the Juvenile Justice Code, Title III of the Texas Family Code has need of the use of detention facilities to house and maintain children of juvenile age, who are referred to a detention facility for act(s) of delinquency or act(s) indicating a need for supervision, during pre-trial and pre-dispositional status by the Court The placement facility to be utilized is owned and operated by Brazos County and Service Provider, and is located at 1904 f-IWY 21 W., Bryan, Texas 77803. ARTICLE II TERM 2.01 The term of this Agreement is for 12 months commencing October 1, 2017 - September 30, 2018. It shall be automatically renewed for one (1) year terms thereafter, commencing October 1st and ending September 30th of each year, unless one party notifies the other in writing, at least thirty (30) days prior to the expiration of said term, of its intention to not renew this Agreement. ARTICLE III 3.01 A. Service Provider will provide: room and board, supervision twenty-four hours per day, seven days a week; routine medical examination and treatment within the Facility (but shall not provide or pay for emergency examination, treatment, or hospitalization outside the Facility); an approved education program; recreation facilities; and crisis intervention to each child placed within the Facility. B. If emergency examination, EMS treatment, health care treatment and/or hospitalization outside the Facility ("Outside Treatment") is required for a child placed in the Facility, the Administrator of the Facility is authorized Vol. G �' p9. ,LL `m` Brazos Cowrty Juvenile Justice Center Detention Services Agreement October 1, 2017—September 30, 2018 to secure the Outside Treatment at the expense of Juvenile Probation and agrees to indemnify and hold harmless Service Provider, its officers, directors, representatives, agents, shareholders and employees from any and all liability for charges for Outside Treatment, The Administrator shall notify the appropriate Juvenile Probation officials of Outside Treatment within twenty-four (24) hours of its occurrence. C. Children from Juvenile Probation who are alleged to have engaged in delinquent conduct, or conduct indicating a need for supervision, as reflected in a Child in Need of Supervision Order (GINS) will be admitted to the facility under the authority of any juvenile court having jurisdiction or its designated official. Children not released within forty-eight (48) hours (excluding weekends and holidays) must have a detention hearing in the Jasper County juvenile court in accordance with the Texas Family Code, Title III (Section 54.01). If the child is ordered detained, a certified copy of the detention order must be delivered to the detention Facility prior to the child's re -admission. D. Each child placed in the Facility shall be required to follow the rules and regulations of conduct as fixed and determined by the facility administrator and staff of the Facility. E. Acceptance of a child by the Facility will be determined by Brazos County Juvenile Facility Staff. Service Provider reserves the right to refuse admission of any child deemed inappropriate. Service Provider has resolved to operate the Facility in compliance with the Juvenile Justice and Delinquency Prevention Act, and therefore, Service Provider will not accept children whose detention would prevent the Facility from complying with the Juvenile Justice and Delinquency Prevention Act or those "juveniles who are charged with or has committed offenses that would not be criminal if committed by an adult or offenses which do not constitute violations of valid court order, or such non -offenders as dependent or neglected children." Section 223(a) (12) (A), Juvenile Justice Delinquency Prevention Act. No child who is intoxicated or in need of immediate medical attention will be accepted under any circumstances without having been seen, treated and released by a medical professional and given written medical clearance. If a child is accepted by the Facility from Juvenile Probation and the child thereafter is determined to be, in the sole judgment of the Administrator, mentally or physically unfit, dangerous, unmanageable, unsuitable for the program or combination of such conditions or whose mental or physical conduct would or might endanger the other occupants of the Facility, then the Service Provider shall notify juvenile Probation of this determination The child shall immediately be removed from the Facility but in no event longer than twenty four (24) hours after notification. It will be the responsibility of Juvenile Probation, at its expense, to provide for the transportation for the removal of the child. Any child not removed from the facility within 24 hours will be transported by Service Provider to Juvenile Probation and juvenileProbationwill be charged the cost of staff, time and fuel for the transportation. The daily rate of detention shall increase to $200.00 for any child not removed within the 24 hour period. Any damage to county property or juvenile facility fixtures will be paid for by the Juvenile Probation Department and charges will be filed against the juvenile with the Brazos County Sheriff s Department. F. Service Provider agrees that the facility will accept any child who qualifies, without regard to such child's religion, race, creed, sex or national origin. G. It is further understood and agreed by the parties that children placed in pre -adjudication care in the Facility shall be removed from the Facility by the appropriate authorities from Juvenile Probation, or its agents, servants or employees at the conclusion of the ten (10) day working period authorized by the court order issued at the conclusion of the initial detention hearing by the Judge of the appropriate juvenile court unless a new order has been issued authorizing the continued detention, and a copy of the new order has been delivered to the Facility, or unless a waiver of the ten (10) working day hearing has been executed and a signed copy of the waiver is received by the Facility. A copy of the order issued pursuant to the waiver shall be furnished to the Facility. The same understanding and agreement between the parties exists with the exception that court orders may authorize detention for up to fifteen (15) working days after the initial hearing and detention period. Brnos County JuveMe Justice Center Detention Smites Agrecnent October t, 2017Seplemb=30, 2016 H. It is further understood and agreed by the parties that, children may be released to the Probation Officer or other appropriate authority of Juvenile Probation pursuant to: (a) paragraph E of this Article, (b) an Order of Release signed by the Judge of the Juvenile Court of Jasper County. 1. Service Provider shall be in compliance with all standards and requirements of the Texas Juvenile Justice Department and all applicable State and Federal law. J. Service Provider shall provide twenty (24) hour supervision for each child, including the supervision by detention staff during sleeping hours in a Secure Facility. K. Each child placed in the Facility shall be provided the opportunity to complete the Massachusetts Youth Screening Instrument (MAYSI-2) as required by the Texas Juvenile Justice Department Facility personnel administering the MAYSI-2 shall be properly trained, sign the warning page, and document time and date administered. The MAYSI-2 shall then be promptly provided to Juvenile Probation of the detaining county. L. Each child placed in the Facility shall be enrolled in an educational program. Special steps shall be taken to comply with requirements of Special Education students and their needs. M. It is further understood and agreed by the parties that nothing in this contract shall be construed to permit Juvenile Probation, its agents, servants, or employees any way to manage, control, direct or instruct Service Provider, its directors, officers, employees, agents, shareholders and designees in any manner respecting its work, dudes functions, or pertaining to the maintenance and operation of the Facility. However, it is also understood that the Juvenile Court of Jasper County shall control the conditions and terms of detention supervision as to a particular child pursuant to the Texas Family Code, Section 51.12. ARTICLE IV COMPENSATION 4.01 For and in consideration of the above-mentioned services, Juvenile Probation agrees to pay Service Provider the sum of $100.00 per day; the cost includes any duration during a 24 hour period for each child. The daily rate shall be paid to Service Provider for each day a child is in detention. The cost is based on the projected actual cost of care for children in the facility. 4.02 Every child shall receive basic detention services. Additional services that require or request special accommodations, medications, including, but not limited to: psychological assessments, mental health care, medical treatment, Chapter 55 evaluations (fitness to proceed), special accommodation services, interpreters, special dietary needs, will be paid for by the Department. 4.03 Psychological services may be provided to the child on an as needed basis at the request of the Juvenile Probation Department and shall be paid for by the Department. 4.04 Service Provider will submit an invoice for payment of services to Juvenile Probation on a monthly basis. Said invoice shall be submitted within ten (10) working days following the end of the invoiced month and shall include information deemed necessary for adequate fiscal control, including but not limited to: to be attributed to specific clients if appropriate, date service was rendered, total daily cost, and total monthly cost. Each invoice received for payment will be reviewed by Juvenile Probation in order to monitor Service Provider for financial compliance with this Agreement. Invoices submitted by Service Provider in proper form shall be paid by Juvenile Probation in a timely manner. 4.05 Service Provider shall account separately for the receipt and expenditure of any and all state funds received from Juvenile Probation under this contract. Service Provider shall account separately for state funds received and expended utilizing the following Generally Accepted Accounting Practices (GAAP): A. If Service Provider has an outside audit completed on a yearly basis which specifies vol. 0 p9, /� Brazos County Juvenile Justice Center Detention Smices Agreement October 1, 2017—September 30,2018 receipt and expenditure of State funds. Service Provider shall forward a copy of the annual outside audit to Juvenile Probation by March 1 following the end of the fiscal year. B. If Service Provider does not obtain an annual outside audit, then Service Provider shall provide a separate accounting of funds received from Juvenile Probation in whole or in part paid from state funds. The accounting shall clearly list the state funds received from Juvenile Probation and account for expenditures of said funds including documentation of appropriate expenditures as well as the year's -tax forms and documentation. The accounting shall be provided to juvenile Probation thirty (30) days prior to the renewal date of the contract. 4.06 It is understood and agreed by Service Provider that this Agreement is funded in whole or in part with grant or state funds and shall be subject to termination without penalty, either in whole or in part, if funds are not available or are not appropriated by the Texas Legislature. 4.07 Service Provider agrees to make claims for payment or direct any payment disputes to Juvenile Probation's Fiscal Officer. Service Provider will not contact other department employees regarding any claims of payment. 4.08 Service Provider will provide certification of eligibility to receive State funds as required by Texas Family Code Section 231.006. 4.09 Except to the extent that a party to this Agreement seeks emergency judicial relief, the parties agree to negotiate in good faith in an effort to resolve any disputes related to this contract that may arise, no matter when the dispute may arise. If a dispute cannot be resolved by negotiation, the dispute shall be submitted to mediation before the parties resort to arbitration or litigation. The parties shall choose a mutually acceptable mediator to mediate the dispute, and the parties shall pay the costs of mediation services equally. ARTICLE V ADDITIONAL TERrMS & AGREEMENTS 5.01 Prior to transporting a child to the Facility for placement in detention, juvenile Probation shall call the Facility to ensure the child will be considered for acceptance. Placement of children by authorized officers of Juvenile Probation may be denied as determined by the Facility. 5.02 A child will only be accepted in the Facility upon receipt by the Facility Administrator of a proper order/ authorization from the Juvenile Court of jasper County. ARTICLE VI EXAMINATION OF PROGRAM & RECORDS 6.01 Service Provider agrees that it will permit Juvenile Probation to examine and evaluate its program of services provided under the terms of this agreement and/or to review its record periodically. This examination and valuation of the program may include site visitation, observation of programs in operation, interview and the administration of questionnaires to the staff of Service Provider and the children when deemed necessary. 6.02 Service Provider shall provide to Juvenile Probation such descriptive information on contracted children as requested on forms provided by Juvenile Probation 6.03 For purpose of evaluation, inspection, auditing or reproduction, Service Provider agrees to maintain and make available to authorized representatives of the State of Texas or Juvenile Probation any and all books, documents or other evidence pertaining to the costs and expenses of this Agreement. Vol. G C p9. 2/G Brans County Juvenile Justice Center Detection Smices Agreemrnt October 1, 2017—September 30, 2018 6.04 Service Provider will keep a record of services provided to Juvenile Probation under this Agreement, and upon reasonable notice will provide information, records, papers, reports, and other documents regarding services furnished as may be requested by Juvenile Probation. Service Provider will maintain the records (as referenced above) for seven (7) years after the termination of this Agreement. 6.05 Service Provider understands that acceptance of funds under this contract acts as acceptance of the authority of the State Auditor's Office, or any successor agency, to conduct an audit or investigation in connection with those funds. Service Provider further agrees to cooperate fully with the State Auditors Office or its successor in the conduct of the audit or investigation, including providing all records requested. Service Provider will ensure that this clause concerning the authority to audit funds received indirectly by subcontractors through the Service Provider and the requirement to cooperate is included in any subcontract it awards. ARTICLE VII CONFIDENTIALITY OF RECORDS 7.01 Service Provider shall maintain strict confidentiality of all information and records relating to children involved in Juvenile Probation, and shall not disclose the information except as required to perform the services to be provided pursuant to this Agreement, or as may be required by law. ARTICLE VIII DUTY TO REPORT 8.01 Allegations Occurring Inside the Facility. As required by Texas Family Code Chapter 261 and Title 37 Texas Administrative Code Chapter 358, or successor provisions, Service Provider, and any of its employees, interns, volunteers or contractors, shall report any allegation or incident of abuse, neglect, exploitation, death or other serious incident involving a child in a juvenile justice facility or juvenile justice program in the following manner: A. For all allegations and incidents except sexual abuse and serious physical abuse: within twenty-four (24) hours from the time the allegation is made, to the following: 1. Local law enforcement agency; and 2. Texas Juvenile Justice Department by submitting a TJJD Incident Report Form to facsimile number 1- 512-424-6716 (or if unable to complete the form within 24 hours, then by calling toll-free 1-877-786- 7263, followed by submitting the report within 24 hours of said call). In addition, for serious incidents, a treatment discharge form or other medical documentation that contains evidence of medical treatment pertinent to the reported incident shall be submitted to the Texas Juvenile Justice Department within 24 hours of receipt; and 3. With respect to juveniles placed by Juvenile Probation, the TJJD Incident Report Form shall also be sent to Juvenile Probation within 24 hours at facsimile number (409) 381-8957 and Service Provider shall contact Juvenile Probation by telephone at (409) 384-9063 within 24 hours. B. For allegations and incidents of sexual abuse or serious physical abuse: 1. Local law enforcement agency immediately, but no later than one (1) hour from the time a person gains knowledge of or suspects the alleged serious physical abuse or sexual abuse. The initial report shall be made by phone to law enforcement; 2. Texas Juvenile Justice Department shall be notified immediately, but no later than four (4) hours from the time a person gains knowledge of or suspects the alleged serious physical abuse or sexual abuse. The initial report shall be made by phone by calling toll-free 1-877-786-7263. Within 24 hours of the report by phone, the completed TJJD Incident Report Form shall be submitted by facsimile number 1-512-424-6716 or by email at abuseneglect@od.texas.gov and Vod. CT C 6 pg. �2%,7 Bmas County Juvenile Justice Center Detention Smites Agreement October 1, 2017—September 30, 2018 3. With respect to children placed by Juvenile Probation, the TJJD Incident Report Form shall also be sent to Juvenile Probation within 24 hours at facsimile number (409) 381-8957. 8.02 Allegations Occurring Outside the Facility. Any person who witnesses, learns of, receives an oral or written statement from an alleged victim or other person with knowledge or who has a reasonable belief as to the occurrence of alleged abuse, neglect, exploitation, death or other serious incident involving a juvenile, but that is not alleged to involve an employee, intern, volunteer, contractor, or service provider of a program or facility, shall be immediately reported to law enforcement or to other appropriate governmental unit as required in Texas Family Code Chapter 261. 8.03 As used within this Agreement: A. An allegation or incident includes the witnessing, learning, or receiving an oral or written statement from an alleged victim or other person with reasonable belief or knowledge as to the occurrence or an alleged abuse, neglect, exploitation, death or other serious incident involving a juvenile in a juvenile justice facility or juvenile justice program. B. A serious incident is attempted escape, attempted suicide, escape, reportable injury, youth -on -youth physical assault or youth sexual conduct. C. Sexual abuse is conduct committed by any person against a juvenile that includes sexual abuse by contact or sexual abuse by non -contact. D. Serious physical abuse is bodily harm or condition that resulted directly or indirectly from the conduct that formed the basis of an allegation of abuse, neglect or exploitation, if the bodily harm or condition requires medical treatment by a physician, physician assistant, licensed nurse practitioner, emergency medical technician, paramedic or dental. E. A juvenile justice facility is a facility, including its premises and affiliated sites, whether contiguous or detached, operated wholly or partly by or under the authority of the governing board, juvenile board or by a private vendor under a contract with the governing board, juvenile board or governmental unit that serves juveniles under juvenile court jurisdiction. The term includes: a public or private juvenile post -adjudication secure correctional facility required to be certified in accordance with the Texas Family Code; and a public or private non -secure juvenile post -adjudication residential treatment facility housing juveniles under juvenile court jurisdiction. F. A juvenile justice program is a program or department operated wholly or partly by the governing board, juvenile board or by a private vendor under contract with the governing board or juvenile board that serves juveniles under juvenile court jurisdiction or juvenile board jurisdiction. The term includes a juvenile justice alternative education program and a non-residential program that serves juvenile offenders while under the jurisdiction of the juvenile court or juvenile board jurisdiction and a juvenile probation department. ARTICLE IX CRIMINAL HISTORY SEARCHES 9.01 Criminal history searches shall be conducted by Service Provider for any and all of its employees, interns, volunteers or contractors providing services in a juvenile justice facility or juvenile justice program that may have direct unsupervised access to children in the facility or program. 9.02 Criminal history searches shall include the following A. Texas criminal history fingerprint -based criminal history background search through the Texas Department of Public Safety. Vol: G C' pq� Brazos County Juvenile Justice Center Delention Services Agreement October 1, 2017—September 30, 2018 B. Local law enforcement sex offender registration records check through the Public Sex Offender Registry on the Texas Department of Public Safety website. C. Federal Bureau of Investigation fingerprint -based criminal history background search at the National Crime Information Center; internet-based searches shall not be used to conduct this background search. 9.03 A copy of the initial criminal history report required by this Agreement and any reports reflecting subsequent criminal activity shall be maintained for monitoring purposes for whichever of the following occurs later: duration of the individual's employment or period of service; minimum of three (3) years; or until any pending litigation, claim, audit or review and all questions arising therefrom have been resolved. 9.04 As used within this Agreement, a disqualifying criminal history is a history that includes any one of the following: A. A felony conviction against the laws of this state, another state, or the United States within the past ten (10) years; S. A deferred adjudication for a felony against the laws of this state, another state, or the United States within the past ten (10) years; C. A current felony deferred adjudication, probation or parole; D. A jailable misdemeanor conviction against the laws of this state, another state, or the United States within the past five (5) years; E. A deferred adjudication for a jailable misdemeanor against the laws of this state, another state, or the United States within the past five (5) years; F. A current jailable misdemeanor deferred adjudication, probation or parole; or G. The requirement to register as a sexoffender under Chapter 62 of the Texas Code of Criminal Procedure. 9.05 In addition to the criteria and time frames set forth in the above definition of disqualifying criminal history, an individual must not have direct unsupervised access to children in a facility or program until at least one year has elapsed since the completion of any period of incarceration, community supervision, or parole. 9.06 Any of Service Provider's employees, interns, volunteers or contractors with a disqualifying criminal history shall be prohibited from having direct unsupervised access to children in a juvenile justice facility or a juvenile justice program. 9.07 Juvenile Probation reserves the right, in its sole discretion, to prohibit any individual with a prior criminal history from being placed in a position that involves direct unsupervised contact with children. ARTICLE X DISCLOSURE OF INFORMATION 10.01 Service Provider warrants that, prior to entering this contract, it has verified and disclosed the following information to Juvenile Probation, and agrees that it shall have an ongoing affirmative duty under this Agreement to promptly ascertain and disclose in sufficient detail this same information to Juvenile Probation: A. Any and all corrective action required by any of Service Provider's licensing authorities; 7 i' E' vol, �..:/ Brazos County Juvenile Justice Center Detention Services At'reemcrit October 1, 2017—September 30, 201 B B. Any and all litigation filed against Service Provider, or against its employees, interns, volunteers, subcontractors, agents and/or consultants that have direct contact with children; C. Any arrest of any employee, intern, volunteer, subcontractor, agent and/or consultant of Service Provider that has direct contact with children; D. Any finding of "Reason to Believe" by a state regulatory agency in a child abuse, neglect and exploitation investigation where an employee, intem, volunteer, subcontractor, agent and/or consultant of the Service Provider that has direct contact with children was the alleged or designated perpetrator; E. The identity of any of the Service Provider's employees, interns, volunteers, subcontractors, agents and/or consultants that have direct contact with children that are registered sex offenders; and F. The identity of any of Service Provider's employees, interns, volunteers, subcontractors, agents and/or consultants that have direct contact with children that have a criminal history. For the purpose of this Agreement, the term "criminal history" shall include: (1) current felony or misdemeanor probation or parole; (2) a felony conviction or deferred adjudication within the past ten years; or (3) a jailable misdemeanor convic Lion or deferred adjudication within the past five years. 10.02 Service Provider agrees and understands it has an affirmative and ongoing duty to ascertain and disclose to Juvenile Probation any and all of the foregoing information as to any individual, whether an existing employee, intern, volunteer, subcontractor, agent and/or consultant of the Service Provider, prior to placing that individual in a position that involves direct unsupervised contact with juveniles in a juvenile justice facility or juvenile justice program. ARTICLE XI EQUAL OPPORTUNITY 11.01 Service Provider agrees to respect and protect the civil and legal rights of all children and their parents. It will not unlawfully discriminate against employee, prospective employee, child, childcare provider, or parent on the basis of race, sex, religion, disability or national origin. Service Provider shall abide by all applicable federal, state and local laws and regulations. ARTICLE XII ASSIGNMENT & SUBCONTRACT 12.01 Service Provider may not assign or subcontract any of its rights, duties and /or obligations arising out of this Agreement without the written consent of Juvenile Probation. ARTICLE XIII OFFICIALS NOT TO BENEFIT 13.01 No officer, employee or agent of Juvenile Probation and no member of its governing body and no other public officials of the governing body of the locality or localities in which the project is situated or being carried who exercise any functions or responsibilities in the project, shall participate in any decision relating to this Agreement which affects or conflicts with his/her personal interest or have any personal or pecuniary interest, direct or indirect, in this Agreement or the proceeds thereof. Brazos County Juvenile Sustice Center Detention Services Ageemeal October 1, 2017—September 30,2018 ARTICLE XIV DEFAULT 14.01 Juvenile Probation may, by written notice of default to Service Provider, terminate the whole or any part of this Agreement, as it deems appropriate, in any, one of following circumstances: A. If Service Provider fails to perform the work called for by this Agreement within the time specified herein or any extension thereof; or B. If Service Provider fails to perform any of the other material provisions of this Agreement, including failure to achieve the defined goals, outcomes, and outputs, or so fails to prosecute the work as to endanger the performance of this Agreement in accordance with its terms and in either of these two circumstances after receiving notice of default, Service Provider does not cure such failure within a period of ten (10) days. ARTICLE XV TERMINATION 15.01 This Agreement maybe terminated for any reason: A. By either party upon ten (10) days written notice to the other party of the intention to terminate; or B. Upon expenditure of available funds. 15.02 If at any time during the term of this agreement Juvenile Probation, in its sole discretion, determines that the safety of children being served under this Agreement may be in jeopardy, Juvenile Probation may immediately suspend the effect of this Agreement, including but not limited to the obligation to pay, upon giving notice to the Service Provider. ARTICLE XVI WAIVER OF SUBROGATION 16.01 Service Provider expressly waives any and all rights it may have of subrogation to any claims or rights of its employees, agents, owners, officers, or subcontractors against Juvenile Probation. Service Provider also waives any rights it may have to indemnification from Juvenile Probation. ARTICLE XVII REPRESENTATIONS & WARRANTIES 17.01 Service Provider hereby represents and warrants the following: A. That it has all necessary right, title, license and authority to enter into this Agreement; A. That it is qualified to do business in the State of Texas; that it hold all necessary licenses and staff certifications to provide the type (s) of services being contracted for; that it is in compliance with all statutory and regulatory requirements for the operations of its business and that there are no taxes due and owing to the State of Texas, the County of Brazos or any political subdivision thereof; B. Brazos County will maintain in force policies of general liability insurance against loss to any person ($100,000.00) or property occasioned by acts ($100,000.00) or omissions of Service Provider providing limits of $300,000.00 per occurrence for bodily injury and $100,000.00 per occurrence of property damage. Certificate of Liability Insurance shall be furnished to Juvenile Probation. Furthermore Juvenile Probation shall be notified immediately upon any changes in the status of the insurance policy and shall promptly furnish updated certificates of insurance to Juvenile Probation. Val Brazos County Juvenile Justice Center Detention Services Agrumenl Octaber 1.2017—September 30, 2018 C. That all of its employees, interns, volunteers, subcontractors, agents and/or consultants will be properly trained to report allegations or incidents of abuse, exploitation, neglect, death or serious incidents involving a child under the supervision of Juvenile Probation in accordance with the requirements of Texas Family Code Chapter 261 and any applicable Texas Juvenile Justice Department administrative Hiles regarding abuse, neglect, exploitation, death or serious incidents; and that, if it has employees, interns, volunteers, subcontractors, agents and/or consultants that have contact with children in a juvenile justice facility or juvenile justice program, then it shall prominently post in all public and staff areas of any and all of its offices/ facilities, both the English and Spanish language versions of the following official notice forms that are available on the Texas Juvenile Justice Department website: Notice to Public Regarding Abuse, Neglect and Exploitation and Notice to Emplmjees Regarding Abuse, Neglect and Exploitation. ARTICLE XVIII TEXAS LAW TO APPLY 18.01 This Agreement shall be construed under and in accordance with the laws of the State of Texas, and all obligations of the parties created hereunder are performable in Brazos County, Texas. ARTICLE XIX VENUE 19.01 Exclusive venue for any litigation arising from this Agreement shall be in Brazos County, Texas. ARTICLE XX LEGAL CONSTRUCTION 20.01 In case any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceable provision shall not affect any other provision thereof and this Agreement shall be construed as if such invalid, illegal or unenforceable provision had never been contained therein. ARTICLE XXI PRIOR AGREEMENTS SUPERSEDED 21.01 This Agreement constitutes the sole and only Agreement of the parties hereto and supersedes any prior understandings or written or oral Agreement between the parties respecting the within subject matter. This Contract and Agreement is executed with the declared intention of the parties that this Contract and Agreement is a contract providing for the care of children who have allegedly committed an act of delinquency or an act indicating a need for supervision, and payment for such care will be made by Juvenile Probation for the children placed in the Facility by the Judge of Jasper County having juvenile jurisdiction ARTICLE XXII PRISON RAPE ELIMINATION ACT 22.01 Service Provider shall adopt and comply with all federal, state, county, and city laws, ordinances, regulations and standards applicable to the provision of services described herein and the performance of all obligations undertaken pursuant to this Contract, including the Prison Rape Elimination Act of 2003 (PREA) which establishes a zero -tolerance standard against sexual abuse and sexual harassment of incarcerated persons, including juveniles, and addresses the detection, elimination, prevention, and reporting of sexual abuse and sexual harassment in facilities housing adult and juvenile Offenders. [PRF,A §115.312(a)] Under PREA, Service Provider is complying with PREA standards [PREA §115.312(6)] and shall make available to the CJPO all incident -based aggregated data reports of sexual abuse at its facility within 24 -hours of the allegation, and all such data may be requested by the Department of Justice from the previous calendar year no later than June 30'6 [PREA §115.387(e) and (f)] 10 i , FV. P-9-- Brazos County Juvenile Justice Center Detention Services Agreement October 1, 2017—Septembcr 30, 2018 Jasper County Brazos County Juvenile Justice Center Probation Department Edeska Barnes Doug Vance, PhD Director Executive Director Jasper Cou . , . Duane Peters Chairman, Juvenile Board BRAZOS COUNTY COMMISSIONERS COURT ON J l �()�er '5-'20 Ll , FULLY EXECUTED IN DUPLICATE, EACH OF WHICH SHALL HAVE THE FULL FORCE AND EFFECT OF AN ORIGINAL. By: Duane Peters, County Judge 200 S. Texas Ave., Ste. 332 Bryan, TX 77803 Phone: 979-361-4102 Fax: 979-361-4503 11 FV)- G =pl 2l Brazos County Juvenile Jusdee Center Detention Services Agreement October t, 2017—September 30,20 18 CONTRACT AND AGREEMENT FOR SECURE SHORT-TERM DETENTION OF 19VENILE OFFENDERS SPACE AVAILABLE STATE OF TEXAS COUNTY OF BRAZOS BRAZOS COUNTY JUVENILE BOARD BRAZOS COUN'T'Y JUVENILE JUSTICE CENTER Detention Services October 1, 2017 - September 30, 2018 This contract and agreement for secure short-term detention of juvenile offenders is entered into by and between Austin County, acting by and through its duly authorized representative (hereinafter "Juvenile Probation') and the Brazos County Juvenile Board, acting by and through its duly authorized representative and County Judge, concerning detention residential services provided at the Brazos County Juvenile Justice Center (hereinafter "the Facility") by the Brazos County Juvenile Services Department (hereinafter "Service Provider") pursuant to license granted by the Texas Juvenile Justice Department and/or any other appropriate State agency with licensure or regulatory authority over this facility. ARTICLE I PURPOSE 1.01 Whereas Austin County, in order to carry out and conduct its juvenile program in accordance with the Juvenile Justice Code, Title III of the Texas Family Code has need of the use of detention facilities to house and maintain children of juvenile age, who are referred to a detention facility for act(s) of delinquency or act(s) indicating a need for supervision, during pre-trial and pre-dispositional status by the Court. The placement facility to be utilized is owned and operated by Brazos County and Service Provider, and is located at 1904 HWY21 W., Bryan, Texas 77803. ARTICLE II TERM 2.01 The term of this Agreement is for 12 months commencing October 1, 2017 - September 30, 2018. It shall be automatically renewed for one (1) year terms thereafter, commencing October 1st and ending September 30t�, of each year, unless one party notifies the other in writing, at least thirty (30) days prior to the expiration of said term, of its intention to not renew this Agreement. ARTICLE III PROVISIONS OF SERVICES 3.01 A. Service Provider will provide: room and board, supervision twenty-four hours per day, seven days a week; routine medical examination and treatment within the Facility (but shall not provide or pay for emergency examination, treatment, or hospitalization outside the Facility); an approved education program; recreation facilities; and crisis intervention to each child placed within the Facility. B. If emergency examination, EMS treatment, health care treatment and/or hospitalization outside the Facility ("Outside Treatment") is required for a child placed in the Facility, the Administrator of the Facility is authorized 1 Vod. e7-�, G� P9. ��2 V Brazos County Juvenile Justice Center Detention Services Agreement October 1, 2017—September 30, 2018 to secure the Outside Treatment at the expense of Juvenile Probation and agrees to indemnify and hold harmless Service Provider, its officers, directors, representatives, agents, shareholders and employees from any and all liability for charges for Outside Treatment. The Administrator shall notify the appropriate Juvenile Probation officials of Outside Treatment within twenty-four (24) hours of its occurrence. C. Children from Juvenile Probation who are alleged to have engaged in delinquent conduct, or conduct indicating a need for supervision, as reflected in a Child in Need of Supervision Order (GINS) will be admitted to the facility under the authority of any juvenile court having jurisdiction or its designated official. Children not released within forty-eight (48) hours (excluding weekends and holidays) must have a detention hearing in the Austin County juvenile court in accordance with the Texas Family Code, Title III (Section 54.01). If the child is ordered detained, a certified copy of the detention order must be delivered to the detention Facility prior to the child's re -admission. D. Each child placed in the Facility shall be required to follow the rules and regulations of conduct as fixed and determined by the facility administrator and staff of the Facility. E. Acceptance of a child by the Facility will be determined by Brazos County Juvenile Facility Staff. Service Provider reserves the right to refuse admission of any child deemed inappropriate. Service Provider has resolved to operate the Facility in compliance with the Juvenile Justice and Delinquency Prevention Act, and therefore, Service Provider will not accept children whose detention would prevent the Facility from complying with the Juvenile Justice and Delinquency Prevention Act or those "juveniles who are charged with or has committed offenses that would not be criminal if committed by an adult or offenses which do not constitute violations of valid court order, or such non -offenders as dependent or neglected children." Section 23(a) (12) (A), Juvenile Justice Delinquency Prevention Act. No child who is intoxicated or in need of immediate medical attention will be accepted under any circumstances without having been seen, treated and released by a medical professional and given written medical clearance. If a child is accepted by the Facility from Juvenile Probation and the child thereafter is determined to be, in the sole judgment of the Administrator, mentally or physically unfit, dangerous, unmanageable, unsuitable for the program or combination of such conditions or whose mental or physical conduct would or might endanger the other occupants of the Facility, then the Service Provider shall notify Juvenile Probation of this determination. The child shall immediately be removed from the Facility but in no event longer than twenty four (24) hours after notification. It will be the responsibility of juvenile Probation, at its expense, to provide for the transportation for the removal of the child. Any child not removed from the facility within 24 hours will be transported by Service Provider to Juvenile Probation and Juvenile Probation will be charged the cost of staff, time and fuel for the transportation. The daily rate of detention shall increase to $200.00 for any child not removed within the 24 hour period. Any damage to county property or juvenile facility fixtures will be paid for by the Juvenile Probation Department and charges will be filed against the juvenile with the Brazos County Sheriff's Department. F. Service Provider agrees that the facility will accept any child who qualifies, without regard to such child's religion, race, creed, sex or national origin. G. It is further understood and agreed by the parties that children placed in pre -adjudication care in the Facility shall be removed from the Facility by the appropriate authorities from Juvenile Probation, or its agents, servants or employees at the conclusion of the ten (10) day working period authorized by the court order issued at the conclusion of the initial detention hearing by the Judge of the appropriate juvenile court unless a new order has been issued authorizing the continued detention, and a copy of the new order has been delivered to the Facility, or unless a waiver of the ten (10) working day hearing has been executed and a signed copy of the waiver is received by the Facility. A copy of the order issued pursuant to the waiver shall be furnished to the Facility. The same understanding and agreement between the parties exists with the exception that court orders may authorize detention for up to fifteen (15) working days after the initial hearing and detention period. 2 Vol. -2 66 p9 �� " Brazos County Juvenile Justice Center Detention services Agreement October 1, 2017—September 30, 2018 H. It is further understood and agreed by the parties that, children maybe released to the Probation Officer or other appropriate authority of Juvenile Probation pursuant to: (a) paragraph E of this Article, (b) an Order of Release signed by the Judge of the Juvenile Court of Austin County. I. Service Provider shall be in compliance with all standards and requirements of the Texas Juvenile Justice Department and all applicable State and Federal law. J. Service Provider shall provide twenty (24) hour supervision for each child, including the supervision by detention staff during sleeping hours in a Secure Facility. K Each child placed in the Facility shall be provided the opportunity to complete the Massachusetts Youth Screening Instrument (MAYSI-2) as required by the Texas Juvenile Justice Department. Facility personnel administering the MAYSI-2 shall be properly trained, sign the warning page, and document time and date administered. The MAYSI-2 shall then be promptly provided to Juvenile Probation of the detaining county. L. Each child placed in the Facility shall be enrolled in an educational program. Special steps shall be taken to comply with requirements of Special Education students and their needs. M. It is further understood and agreed by the parties that nothing in this contract shall be construed to permit Juvenile Probation, its agents, servants, or employees any way to manage, control, direct or instruct Service Provider, its directors, officers, employees, agents, shareholders and designees in any manner respecting its work, duties functions pertaining to the maintenance and operation of the Facility. However, it is also understood that the Juvenile Court of Austin County shall control the conditions and terms of detention supervision as to a particular child pursuant to the Texas Family Code, Section 51..12. ARTICLE IV COMPENSATION 4.01 For and in consideration of the above-mentioned services, Juvenile Probation agrees to pay Service Provider the sum of $100.00 per day; the cost includes any duration during a 24 hour period for each child. The daily rate shall be paid to Service Provider for each day a child is in detention. The cost is based on the projected actual cost of care for children in the facility. 4.02 Every child shall receive basic detention services. Additional services that require or request special accommodations, medications, including, but not limited to: psychological assessments, mental health care, medical treatment, Chapter 55 evaluations (fitness to proceed), special accommodation services, interpreters, special dietary needs, will be paid for by the Department. 4.03 Psychological services may be provided to the child on an as needed basis at the request of the Juvenile Probation Department and shall be paid for by the Department. 4.04 Service Provider will submit an invoice for payment of services to Juvenile Probation on a monthly basis. Said invoice shall be submitted with ten (10) working days following the end of the invoiced month and shall include information deemed necessary for adequate fiscal control, including but not limited to: to be attributed to specific clients if appropriate, date service was rendered, total daily cost, and total monthly cost. Each invoice received for payment will be reviewed by Juvenile Probation in order to monitor Service Provider for financial compliance with this Agreement. Invoices submitted by Service Provider in proper form shall be paid by Juvenile Probation in a timely manner. 4.05 Service Provider shall account separately for the receipt and expenditure of any and all state funds received from Juvenile Probation under this contract. Service Provider shall account separately for state funds received and expended utilizing the following Generally Accepted Accounting Practices (GAAP): 1. Service Provider has an outside auditcompleted on a yearly basis which specifies .r3 ------,1 I Brnos County Juvenile Justice Center Detention Services Agreement October 1, 2017—September 30, 2018 receipt and expenditure of State funds. Service Provider shall forward a copy of the annual outside audit to Juvenile Probation by March 1 following the end of the fiscal year. 2. If Service Provider does not obtain an annual outside audit, then Service Provider shall provide a separate accounting of funds received from Juvenile Probation in whole or in art paid from state funds. the accounting shall clearly list the state funds received from Juvenile Probation and account for expenditures of said funds including documentation of appropriate expenditures as well as the year's tax forms and documentation. The accounting shall be provided to Juvenile Probation thirty (30) days prior to the renewal date of the contract. 4.06 It is understood and agreed by Service Provider that this Agreement is funded in whole or in part with grant or state funds and shall be subject to termination without penalty, either in whole or in part, if funds are not available or are not appropriated by the Texas Legislature. 4.07 Service Provider agrees to make claims for payment or direct any payment disputes to Juvenile Probations Fiscal Officer. Service Provider will not contact other department employees regarding any claims of payment. 4.08 Service Provider will provide certification of eligibility to receive State funds as required by Texas Family Code Section 231.006. 4.09 Except to the extent that a party to this Agreement seeks emergency judicial relief, the parties agree to negotiate in good faith in an effort to resolve any disputes related to this contract that may arise, no matter when the dispute may arise. If a dispute cannot be resolved by negotiation, the dispute shall be submitted to mediation before the parties resort to arbitration or litigation. The parties shall choose a mutually acceptable mediator to mediate the dispute, and the parties shall pay the costs of mediation services equally. ARTICLE V ADDITIONAL TERMS & AGREEMENTS 5.01 Prior to transporting a child to the Facility for placement in detention, Juvenile Probation shall call the Facility to ensure the child will be considered for acceptance. Placement of children by authorized officers of Juvenile Probation may be denied as determined by the Facility. 5.02 A child will only be accepted in the Facility upon receipt by the Facility Administrator of a proper order/authorization from the Juvenile Court of Austin County. ARTICLE VI EXAMINATION OF PROGRAM & RECORDS 6.01 Service Provider agrees that it will permit Juvenile Probation to examine and evaluate its program of services provided under the terms of this agreement and/ or to review its record periodically. This examination and evaluation of the program may include site visitation, observation of programs in operation, interview and the administration of questionnaires to the staff of Service Provider and the children when deemed necessary. 6.02 Service Provider shall provide to Juvenile Probation such descriptive information on contracted children as requested on forms provided by Juvenile Probation. 6.03 For purpose of evaluation, inspection, auditing or reproduction, Service Provider agrees to maintain and make available to authorized representatives of the State of Texas or Juvenile Probation any and all books, documents or other evidence pertaining to the costs and expenses of this Agreement. 6.04 Service Provider will keep a record of services provided to Juvenile Probation under this Agreement, and upon reasonable notice will provide information, records, papers, reports, mid other documents regarding services 4 Vol. O — PAS_ Brazos County Juvenile Justice Center Detention Services Agreement October 1, 2017—September 30, 2018 furnished as may be requested by Juvenile Probation. Service Provider will maintain the records (as referenced above) for seven (7) years after the termination of this Agreement. 6.05 Service Provider understands that acceptance of funds under this contract acts as acceptance of the authority of the State Auditor's Office, or any successor agency, to conduct an audit or investigation in connection with those funds. Contractor further agrees to cooperate fully with the State Auditor's Office or its successor in the conduct of the audit or investigation, including providing all records requested. Contractor will ensure that this clause concerning the authority to audit funds received indirectly by subcontractors through the Contractor and the requirement to cooperate is included in any subcontract it awards." ARTICLE VII CONFIDENTIALITY OF RECORDS 7.01 Service Provider shall maintain strict confidentiality of all information and records relating to children involved in Juvenile Probation, and shall not re -disclose the information except as required to perform the services to be provided pursuant to this Agreement, or as may be required by law. ARTICLE VIII DUTY TO REPORT 8.01 Allegations Occurring Inside the Facility. As required by Texas Family Code Chapter 261 and Title 37 Texas Administrative Code Chapter 358, or successor provisions, Service Provider, and any of its employees, interns, volunteers or contractors, shall report any allegation or incident of abuse, neglect, exploitation, death or other serious incident involving a child in a juvenile justice facility or juvenile justice program in the following manner: A. For all allegations and incidents except sexual abuse and serious physical abuse: within twenty-four (24) hours from the time the allegation is made, to the following: 1. Local law enforcement agency; and 2. Texas Juvenile Justice Department by submitting a TJJD Incident Report Form to facsimile number 1- 512-424-6716 (or if unable to complete the form within 24 hours, then by calling toll-free 1-877-786- 7263, followed by submitting the report within 24 hours of said call). In addition, for serious incidents, a treatment discharge form or other medical documentation that contains evidence of medical treatment pertinent to the reported incident shall be submitted to the Texas Juvenile Justice Department within 24 hours of receipt, and 3. With respect to juveniles placed by Juvenile Probation, the TJJD Incident Report Form shall also be sent to Juvenile Probation within 24 hours at facsimile number (979) 865-2682 and Service Provider shall contact Juvenile Probation by telephone at (979) 865-5911 within 24 hours. B. For allegations and incidents of sexual abuse or serious physical abuse: 1. Local law enforcement agency immediately, but no later than one (1) hour from the time a person gains knowledge of or suspects the alleged serious physical abuse or sexual abuse. The initial report sball be made by phone to law enforcement 2. Texas Juvenile Justice Department shall be notified immediately, but no later than four (4) hours from the time a person gains knowledge of or suspects the alleged serious physical abuse or sexual abuse. The initial report shall be made by phone by calling toll-free 1-877-786-7263. Within 24 hours of the report by phone, the completed TJJD Incident Report Form shall be submitted by facsimile number 1-512-424-6716 or by email at abuseneglect@tjid.texas.gov ect@tjid.texas.gov and Brazos County Juvenile Justice Center Detention Services Agreement October 1, 2017—September 30, 2018 3. With respect to children placed by Juvenile Probation, the TJJD Incident Report Form shall also be sent to Juvenile Probation within 24 hours at facsimile number (979) 865-2682 8.02 Allegations Occurring Outside the Facility. Any person who witnesses, learns of, receives an oral or written statement from an alleged victim or other person with knowledge or who has a reasonable belief as to the occurrence of alleged abuse, neglect, exploitation, death or other serious incident involving a juvenile, but that is not alleged to involve an employee, intern, volunteer, contractor, or service provider of a program or facility, shall be immediately reported to law enforcement or to other appropriate governmental unit as required in Texas Family Code Chapter 261. 8.03 As used within this Agreement A. An allegation or incident includes the witnessing, learning, or receiving an oral or written statement from an alleged victim or other person with reasonable belief or knowledge as to the occurrence or an alleged abuse, neglect, exploitation, death or other serious incident involving a juvenile in a juvenile justice facility or juvenile justice program. B. A serious incident is attempted escape, attempted suicide, escape, reportable injury, youth -on -youth physical assault or youth sexual conduct. C. Sexual abuse is conduct committed by any person against a juvenile that includes sexual abuse by contact or sexual abuse by non -contact. D. Serious physical abuse is bodily harm or condition that resulted directly or indirectly from the conduct that formed the basis of an allegation of abuse, neglect or exploitation, if the bodily harm or condition requires medical treatment by a physician, physician assistant, licensed nurse practitioner, emergency medical technician, paramedic or dental. E. A juvenile justice facility is a facility, including its premises and affiliated sites, whether contiguous or detached, operated wholly or partly by or under the authority of the governing board, juvenile board or by a private vendor under a contract with the governing board, juvenile board or governmental unit that serves juveniles under juvenile court jurisdiction. The term includes: a public or private juvenile post -adjudication secure correctional facility required to be certified in accordance with the Texas Family Code; and a public or private non -secure juvenile post -adjudication residential treatment facility housing juveniles under juvenile court jurisdiction. F. A juvenile justice program is a program or department operated wholly or partly by the governing board, juvenile board or by a private vendor under contract with the governing board or juvenile board that serves juveniles under juvenile court jurisdiction or juvenile board jurisdiction. The term includes a juvenile justice alternative education program and a non-residential program that serves juvenile offenders while under the jurisdiction of the juvenile court or juvenile board jurisdiction and a juvenile probation department. ARTICLE DC CRIMINAL HISTORY SEARCHES 9.01 Crf rdnal history searches shall be conducted by Service Provider for any and all of its employees, interns, volunteers or contractors providing services in a juvenile justice facility or juvenile justice program that may have direct unsupervised access to children in the facility or program. 9.02 Criminal history searches shall include the following: A. Texas criminal history fingerprint -based criminal history background search through the Texas Department of Public Safety. 6 va.. CPg. ,? 9 Brazos County Juvenile Justice Center Detention Services Agreement October 1, 2017—September 30, 2018 B. Local law enforcement sex offender registration records check through the Public Sex Offender Registry on the Texas Department of Public Safety website. C. Federal Bureau of Investigation fingerprint -based criminal history background search at the National Crime Information Center; internet-based searches shall not be used to conduct this background search. 9.03 A copy of the initial criminal history report required by this Agreement and any reports reflecting subsequent criminal activity shall be maintained for monitoring purposes fez whichever of the following occurs later duration of the individual's employment or period of service; minimum of three (3) years; or until any pending litigation, claim, audit or review and all questions arising there from have been resolved. 9.04 As used within this Agreement, a disqualifying criminal history is a history that includes any one of the following: A. A felony conviction against the laws of this state, another state, or the United States within the past ten (10) years; B. A deferred adjudication for a felony against the laws of this state, another state, or the United States within the past ten (10) years; C. A current felony deferred adjudication, probation or parole; D. A jailable misdemeanor conviction against the laws of this state, another state, or the United States within the past five (5) years; E. A deferred adjudication for a jailable misdemeanor against the laws of this state, another state, or the United States within the past five (5) years; F. A current jailable misdemeanor deferred adjudication, probation or parole; or G. The requirement to register as a sex offender under Chapter 62 of the Texas Code of Criminal Procedure. 9.05 In addition to the criteria and time frames set forth in the above definition of disqualifying criminal history, an individual must not have direct unsupervised access to children in a facility or program until at least one year has elapsed since the completion of any period of incarceration, community supervision, or parole. 9.06 Any of Service Providers employees, interns, volunteers or contractors with a disqualifying criminal history shall be prohibited from having direct unsupervised access to children in a juvenile justice facility or a juvenile justice program. 9.07 Juvenile Probation reserves the right, in its sole discretion, to prohibit any individual with a prior criminal history from being placed in a position that involves direct unsupervised contact with children. ARTICLE X DISCLOSURE OF INFORMATION 10.01 Service Provider warrants that, prior to entering this contract, it has verified and disclosed the following information to Juvenile Probation, and agrees that it shall have an ongoing affirmative duty under this Agreement to promptly ascertain and disclose in sufficient detail this same information to Juvenile Probation: A. Any and all corrective action required by any of Service Provider's licensing authorities; B. Any and all litigation filed against Service Provider, or against its employees, interns, volunteers, subcontractors, agents and/or consultants that have direct contact with children; Vol. .� 6'& pg. Brazos County Juvenile Justice Center Detention Services Agreement Octabcr 1, 2017—September 30, 2018 C. Any arrest of any employee, intern, volunteer, subcontractor, agent and/or consultant of Service Provider that has direct contact with children; D. Any finding of "Reason to Believe' by a state regulatory agency in a child abuse, neglect and exploitation investigation where an employee, intern, volunteer, subcontractor, agent and/or consultant of the Service Provider that has direct contact with children was the alleged or designated perpetrator; E. The identity of any of the Service Provider's employees, interns, volunteers, subcontractors, agents and/or consultants that have direct contact with children that are registered sex offenders; and F. The identity of any of Service Provider's employees, interns, volunteers, subcontractors, agents and/or consultants that have direct contact with children that have a criminal history. For the purpose of this Agreement, the term "criminal history' shall include: (1) current felony or misdemeanor probation or parole; (2) a felony conviction or deferred adjudication within the past ten years; or (3) a jailable misdemeanor conviction or deferred adjudication within the past five years. 10.02 Service Provider agrees and understands it has an affirmative and ongoing duty to ascertain and disclose to Juvenile Probation any and all of the foregoing information as to any individual, whether an existing employee, intern, volunteer, subcontractor, agent and/or consultant of the Service Provider, prior to placing that individual in a position that involves direct unsupervised contact with juveniles in a juvenile justice facility or juvenile justice program. ARTICLE M EQUAL OPPORTUNITY 11.01 Service Provider agrees to respect and protect the civil and legal rights of all children and their parents. It will not unlawfully discriminate against employee, prospective employee, child, childcare provider, or parent on the basis of race, sex, religion, disability or national origin. Service Provider shall abide by all applicable federal, state and local laws and regulations. ARTICLE XII ASSIGNMENT & SUBCONTRACT 12.01 Service Provider may not assign or subcontract any of its rights, duties and /or obligations arising out of this Agreement without the written consent of Juvenile Probation. ARTICLE XIII OFFICIALS NOT TO BENEFIT 13.01 No officer, employee or agent of Juvenile Probation and no member of its governing body and no other public officials of the governing body of the locality or localities in which the project is situated or being carried who exercise any functions or responsibilities in the project, shall participate in any decision relating to this Agreement which affects or conflicts with his/her personal interest or have any personal or pecuniary interest, direct or indirect, in this Agreement or the proceeds thereof. ARTICLE XIV DEFAULT 14.01 Juvenile Probation may, by written notice of default to Service Provider, terminate the whole or any part of this Agreement, as it deems appropriate, in any one of following circumstances: Vol. C CI Pg, Brazos County Juvenile Jos flee Center Detention Services Agreement October 1, 2017—September 30, 2018 A. If Service Provider fails to perform the work called for by this Agreement within the time specified herein or any extension thereof; or B. If Service Provider fails to perform any of the other material provisions of this Agreement, including failure to achieve the defined goals, outcomes, and outputs, or so fails to prosecute the work as to endanger the performance of this Agreement in accordance with its terms and in either of these two circumstances after receiving notice of default, Service Provider does not cure such failure within a period of ten (10) days. ARTICLE XV TERMINATION 15.01 This Agreement maybe terminated for any reason: A. By either party upon ten (10) days written notice to the other party of the intention to terminate; or B. Upon expenditure of available funds. 15.02 If at any time during the term of this agreement Juvenile Probation, in its sole discretion, determines that the safety of children being served under this Agreement may be in jeopardy, Juvenile Probation may immediately suspend the effect of this Agreement, including but not limited to the obligation to pay, upon giving notice to the Service Provider. ARTICLE XVI WAIVER OF SUBROGATION 16.01 Service Provider expressly waives any and all rights it may have of subrogation to any claims or rights of its employees, agents, owners, officers, or subcontractors against Juvenile Probation. Service Provider also waives any rights it may have to indemnification from Juvenile Probation. ARTICLE XVII REPRESENTATIONS & WARRANTIES 17.01 Service Provider hereby represents and warrants the following: A. That it has all necessary right, title, license and authority to enter into this Agreement, A. That it is qualified to do business in the State of Texas; that it hold all necessary licenses and staff certifications to provide the type (s) of services being contracted for; that it is in compliance with all statutory and regulatory requirements for the operations of its business and that there are no taxes due and owing to the State of Texas, the County of Brazos or any political subdivision thereof; B. Brazos County will maintain in force policies of general liability insurance against loss to any person ($100,000.00) or property occasioned by acts ($100,000.00) or omissions of Service Provider providing limits of $300,000.00 per occurrence for bodily injury and $100,000.00 per occurrence of property damage. Certificate of Liability Insurance shall be furnished to Juvenile Probation. Furthermore Juvenile Probation shall be notified immediately upon any changes in the status of the insurance policy and shall promptly furnish updated certificates of insurance to Juvenile Probation. C. That all of its employees, interns, volunteers, subcontractors, agents and/or consultants will be properly trained to report allegations or incidents of abuse, exploitation, neglect, death or serious incidents involving a child under the supervision of Juvenile Probation in accordance with the requirements of Texas Family Code Chapter 261 and any applicable Texas Juvenile Justice Department administrative rules regarding abuse,; 9 r'g.'' Brazos County Juvenile Justice Center Detentiun Services Agreement October 1, 2017—September 30, 2018 neglect, exploitation, death or serious incidents; and that, if it has employees, interns, volunteers, subcontractors, agents and/or consultants that have contact with children in a juvenile justice facility or juvenile justice program, then it shall prominently post in all public and staff areas of any and all of its offices/facilities, both the English and Spanish language versions of the following official notice forms that are available on the Texas Juvenile Probation Commission website: Notice to Public Regarding Abuse, Neglect and Exploitation and Notice to Employees Regarding Abuse, Neglect and Exploitation. ARTICLE XVIII TEXAS LAW TO APPLY 18.01 This Agreement shall be construed under and in accordance with the laws of the State of Texas, and all obligations of the parties created hereunder are performable in Brazos County, Texas. ARTICLE XIX VENUE 19.01 Exclusive venue for any litigation arising from this Agreement shall be in Brazos County, Texas. ARTICLE XX LEGAL CONSTRUCTION 20.01 In case any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceable provision shall not affect any other provision thereof and this Agreement shall be construed as if such invalid, illegal or unenforceable provision had never been contained therein. ARTICLE XXI PRIOR AGREEMENTS SUPERSEDED 21.01 This Agreement constitutes the sole and only Agreement of the parties hereto and supersedes any prior understandings or written or oral Agreement between the parties respecting the within subject matter. This Contract and Agreement is executed with the declared intention of the parties that this Contract and Agreement is a contract providing for the care of children who have allegedly committed an act of delinquency or an act indicating a need for supervision, and payment for such care will be made by Juvenile Probation for the children placed in the Facility by the Judge of Austin County having juvenile jurisdiction ARTICLE XXII PRISON RAPE ELIMINATION ACT 22.01 Service Provider shall adopt and comply with all federal, state, county, and city laws, ordinances, regulations and standards applicable to the provision of services described herein and the performance of all obligations undertaken pursuant to this Contract, including the Prison Rape Elimination Act of 2003 (PREA) which establishes a zero -tolerance standard against sexual abuse and sexual harassment of incarcerated persons, including juveniles, and addresses the detection, elimination, prevention, and reporting of sexual abuse and sexual harassment in facilities housing adult and juvenile Offenders. [PREA §115.312(a)] Under PREA, Service Provider is complying with PREA standards [PREA §115.312(b)] shall make available to the CJPO all incident -based aggregated data reports of sexual abuse at its facility within 24 -hours of the allegation, and all such data may be requested by the Department of Justice from the previous calendar year no later than June 30t° [PREA §115.387(e) and (f)] 10 Vol.�0 .:__Pg. r J Austin County Probation Department Kourtney Estep Chief Juvenile Probation Officer Austin County Authorized Official Brazos County Juvenile Justice Center Detention Services Agreement October 1, 2017—September 30, 2018 Brazos County Juvenile Justice Center v6..: Doug Vance, PhD Executive Director Duane Peters Chairman, Juvenile Board BRAZOS COUNTY COMMISSIONERS COURT ON nC kbeV J 20 I j , FULLY EXECUTED WHICH SHALL HAVE THE FULL FORCE AND EFFECT OF AN ORIGINAL. B: Y Duane Peters, County Judge 200 S. Texas Ave., Ste. 332 Bryan, TX 77803 Phone: 979-361-4102 Fax: 979-3614503 IN DUPLICATE, EACH OF 11 _ v0I ...�.Pg �� y0�raz County p7t gp t�7 r ` .. t • d Purchasing Department or 200 SOUTH TEXAS AVE SUITE 352 BRYAN, TX 77803 PHONE (979) 361-4290 FAX (979) 361-4293 September 15, 2017 Managed Network Solutions (Fibertown) Phone: 979-775-9500 ATTN: Cristy Graves Email: cgraves@fibertown.com 12031 North Freeway Houston, TX 77067 Re: Renewal njrnntractJbr Internet Services - 18-016R Brazos County appreciates the quality work and services your company has provided and would like to exercise the renewal option for contract # 18-11168 Internet Services, previously known as contract # 2014-58. All terms, conditions, and pricing shall remain the same. This renewal will be from October 1, 2017 through September 30, 2018 To accept the renewal option, please fill out the information and sign below. Return the signed documents by email to Icontrcras@brazoscountytx.gov. Please then submit the original signed documents and a certificate of insurance (COI) by mail to the address listed above. Please return acceptance as soon as possible. If you have any questions, I may be reached at (979) 361-4294. Contact Name: Cristy Graves Telephone: 713-341-6084 E -Mail: cgraves@fibertown.com Fax; MANCED NETWORK SOLUTIONS (FIBPRTOWN) Authorized Signature DRA tOIUN' Y Duane Peters, County Judge September 18, 2017 Date h31 Date Val: G' Pg, 3 Master Agreement Other Post Employment Benefits (OPEB) Actuarial Valuations Pursuant to the award of RFP NCT-2017-02 (Other Post Employment Benefits (OPEB) Actuarial Valuations) by the North Central Texas Council of Governments (NCTCOG), this agreement confirms the terms under which ,�`� /� L �A Q,�� (�"Ci n l hereinafter referred to as 'CONTRACTING GOVERNMENT" has enAaged Gabriel, Roeder, Smith & Co, hereinafter referred to as "GRS" to perform actuarial consulting services. In as much as this relationship will involve several actuarial reviews and other services that will be governed by the Request for Proposal (RFP # NCT-2017- 02) issued by NCTCOG on January 4, 2017 and our contract with NCTCOG, we have agreed to establish this "master agreement" defining the general terms and conditions for all work performed for the CONTRACTING GOVERNMENT. This agreement will not, by itself, authorize the performance of any services. Rather specific services will be authorized through a separate engagement letter that references this master agreement and details the services to be provided and the required fees. In the event of an inconsistency between this master agreement and an individual engagement letter, the master agreement will be followed. As described in the above referenced Request for Proposal the following terms apply: A. Tax Exempt Entities. CONTRACTING GOVERNMENT is exempt from manufacturer's federal excise tax and states sales tax. Tax exemption certificates will be issued upon request. B. Role of NCTCOG. NCTCOG has served as a facilitator to the RFP and award process but the contractual relationship is between GRS and the CONTRACTING GOVERNMENT. C. Aggregate Information. GRS agrees to supply the CONTRACTING GOVERNMENT with the specified results from the valuations and to aggregate that information with that of other governments for the purpose of benchmarking. D. Fees. GRS agrees to follow the attached "pricing schedule ("Attachment A") for pricing of its services. Fees are subject to inflation adjustments starting in January of 2019. The fees associated with each valuation cycle will be provided in a separate engagement letter. E. Review of Charges. CONTRACTING GOVERNMENT has the right to review the supporting documentation for any hourly charges or out of pocket expenses assessed to the CONTRACTING GOVERNMENT under the fee schedule. 'y GRS Retirement Cansul[ing a3 Termination. Both CONTRACTING GOVERNMENT and GRS will have the right to terminate this agreement through written notice. CONTRACTING GOVERNMENT will pay any charges or prorate fees incurred to the date the termination notice is received and actuary will cease any in progress work unless specific stopping points are provided in the letter. G. Work Product. The final work product will be the property of the CONTRACTING GOVERNMENT to be used as stated in the specific engagement letter. Ancillary use of the product is permitted, but GRS is not responsible for the reliability of those projections. It is understood that all reports are subject to the open records laws of the State of Texas and the contracting jurisdiction. H. Independent Contractor. Aft the services provided by GRS will be as an independent contractor. None of the terms in the engagement letter will be interpreted to create an agency or employment relationship. I. Term. The term of this master agreement will be governed by the afore referenced NCTCOG RFP and will expire on June 30, 2023. J. Complete Agreement. This agreement combined with the specific engagement letter and as clarified by the RFP and Proposal set forth the entire agreement between the CONTRACTING GOVERNMENT and GRS. K. Indemnification. GRS covenants and agrees to indemnify and hold harmless and defend and does hereby indemnify, hold harmless, and defend CONTRACTING GOVERNMENT, its officers and employees, from and against any and all suits or claims for damages or injuries, including death, to persons or property, whether real or asserted, arising out of any negligent act or omission on the part of the contractor, its officers, agents, servants, employees, or subcontractors, and the contractor does hereby assume all liability for injuries, claims or suits for damages to persons, property, or whatever kind of character, whether real or asserted, occurring during or arising out of the performance of this contract as a result of any negligent act or omission on the part of the contractor, its officers, agents, servants, employees, or subcontractors to the extent permitted by law. Please review this master agreement letter and the attached schedules and indicate your acceptance by having an official of CONTRACTING GOVERNMENT sign below. L. Force Maieure. A force majeure event shall be defined to include governmental decrees or restraints, acts of God (except that rain, wind, flood or other natural phenomena normally expected for the locality, shall not be construed as an act of God), work stoppages due to labor disputes or strikes, fires, explosions, epidemics, riots, war, rebellion, and sabotage. If a delay or failure of performance by either party to this contract results from the occurrence of a force majeure event, the delay shall be excused and the time fixed for completion of the work extended by a period equivalent to the time lost because of the event. Retirement Consulting M. Professional Standards. GRS will provide qualified personnel for each engagement and follow all professional standards ascribed by the American Academy of Actuaries and the Governmental Accounting Standards Board. GABRIEL, ROEDER, SMITH & CO. 32 Title: CONTRACTING GOVERNMENT By Title: U (A G R S Retirement Cons.Iting Date: Date: )QJ311-7 Vol. C� Pg. ATTACHMENT A Pricing Schedule - Calendar Years 2017 and 2018 * The impact of plan changes which are deemed significant need to be measured under GASB 74/75. A Basic or Non -Basic fee will apply anytime a plan change impact needs to be separately measured. No fee will apply if GRS has already measured the impact of the plan change. ** GRS fees are based on receiving census and claims data in the requested format. If data is provided in a different format or in multiple files, GRS will discuss an "out -side of scope" data fee charge with the Client before proceeding with the valuation. Retirement Consulting Plan Basic Services . Governments by Total OPEB Participants (Actives and Retirees) Annual Biennial P1 Less than 100 $7,200 $9,400 P2 Between 100 to 199 $7,200 $9,400 P3 Between 200 and 499 $7,900 $10,200 P4 Between 500 and 999 $9,400 $11,800 PS Between 1,000 and 2,499 $10,700 $13,200 P6 Between 2,500 and 4,999 $11,600 $14,200 P7 Between 5,000 and 7,500 $14,700 $17,400 P8 Greater than 7,500 $17,800 $20,600 Plan Features Resulting in Additional Cost (Discount) to Basic Services Annual Biennial P9 Self -Insured Healthcare Plans $2,100 $2,100 P10 Cost per additional healthcare plan option (high deductible, HMO, PPO etc.) $600 $600 P11 Cost per additional retirement plan covered by the same OPEB plan $1,700 $1,700 P12 Implicit subsidy only plans -$2,000 -$2,000 P13 Plan change not previously valued (Basic)* $1,300 $1,300 P14 Plan change not previously valued (Non -Basic)* To be quoted To be quoted OPER Trust or Equivalent Arrangement $500 $1,250 16 EP" Single Discount Rate Test $1,000 $1,000 17 Data Processing Charge** To be quoted To be quoted * The impact of plan changes which are deemed significant need to be measured under GASB 74/75. A Basic or Non -Basic fee will apply anytime a plan change impact needs to be separately measured. No fee will apply if GRS has already measured the impact of the plan change. ** GRS fees are based on receiving census and claims data in the requested format. If data is provided in a different format or in multiple files, GRS will discuss an "out -side of scope" data fee charge with the Client before proceeding with the valuation. Retirement Consulting *Fee for in-person meeting/presentation does not include travel expenses. Fees for travel outside the Dallas/Fort Worth metroplex will be the responsibility of the employer. **Fee will be reduced by $1,000 if a Blended Discount Rate test is not needed. PRICING ASSUMPTIONS a. Pricing assumes that all participating entities offer basic vision and dental and life insurance to employees and retirees b. Pricing assumes for annual valuations: 50% paid upon initiation of the work and 50% upon receipt of the draft report. For biennial valuations 30% upon initiation of the work, 40% upon delivery of the draft valuation and 30% upon delivery in the second year of the rolled forward report. c. Number of OPEB participants will be determined as of the date the valuation is performed. d. Pricing will be held constant until January 2019 (approximately one and half years after contract award) and then be adjusted in relation to the Consumer Price Index -All Urban Consumers annually for each of the remaining six years. Starting in January 2019, the fees increase based on the November over November increase to the CPI -U. For example, the fees for 2019 would be increased by the change in the CPI -U from November 2017 to November 2018. Annual fee increases must be approved by the NCTCOG, and the NCTCOG has the right to limit the CPI related fee increase in any. year. Once an annual or biennial valuation fee is agree to, CPI related fee increases would not impact the valuation fee for that particular valuation cycle. CPI related fee increases would apply to the next valuation cycle. Retirement Consulting Optional Services 01 Updating actuarial valuations to the measurement date $1,500 02 Upgrade roll -forward to full valuation $3,300 03 Plan only reporting package for separately issued financial statements $800 04 Cost Sharing schedules for primary government and component units To be quoted 05 Pricing valuation for OPEB plan changes (Basic) $1,300 06 Pricing valuation for OPEB plan changes (Non -Basic) To be quoted 07 Experience Study To be quoted Consulting on active health plans: 08 Pricing of premiums for self-insured health plans To be quoted 09 Cost trend analysis To be quoted 010 Hourly rate for additional services -responsible actuary $330 011 Hourly rate for other actuarial staff $215 012 Hourly rate for additional services -support staff $185 013 In person meeting/presentation-per meeting* $1,300 014 Calculation of an Actuarially Determined Contribution To be quoted 015 Money -weighted rate of return $500 016 Initial GASB 75 report based on roll -forward of a previously completed GRS GASB 4S Valuation $2,500 017 Initial GASB 74/75 report based on Roll -forward of a previously completed GRS GASB 45 Valuation** $4,000 *Fee for in-person meeting/presentation does not include travel expenses. Fees for travel outside the Dallas/Fort Worth metroplex will be the responsibility of the employer. **Fee will be reduced by $1,000 if a Blended Discount Rate test is not needed. PRICING ASSUMPTIONS a. Pricing assumes that all participating entities offer basic vision and dental and life insurance to employees and retirees b. Pricing assumes for annual valuations: 50% paid upon initiation of the work and 50% upon receipt of the draft report. For biennial valuations 30% upon initiation of the work, 40% upon delivery of the draft valuation and 30% upon delivery in the second year of the rolled forward report. c. Number of OPEB participants will be determined as of the date the valuation is performed. d. Pricing will be held constant until January 2019 (approximately one and half years after contract award) and then be adjusted in relation to the Consumer Price Index -All Urban Consumers annually for each of the remaining six years. Starting in January 2019, the fees increase based on the November over November increase to the CPI -U. For example, the fees for 2019 would be increased by the change in the CPI -U from November 2017 to November 2018. Annual fee increases must be approved by the NCTCOG, and the NCTCOG has the right to limit the CPI related fee increase in any. year. Once an annual or biennial valuation fee is agree to, CPI related fee increases would not impact the valuation fee for that particular valuation cycle. CPI related fee increases would apply to the next valuation cycle. Retirement Consulting BUSINESS ASSOCIATE AGREEMENT This BUSINESS ASSOCIATE AGREEMENT (this "Agreement") is entered into by and between GABRIEL, ROEDER, SMITH & COMPANY, a Michigan corporation ("GRS") andBrazos County, TX (the "Plan") (together, the "Parties"), effective as provided below. RECITALS WHEREAS, the Plan is a "covered entity" within the meaning of the Health Insurance Portability and Accountability Act of 1996 and its implementing regulations (45 CFR Parts 160-164) ("HIPAA") and the requirements of the Health Information Technology for Economic and Clinical Health Act, as incorporated in the American Recovery and Reinvestment Act of 2009 (the "HITECH Act'; HIPAA and the HITECH Act are collectively referred to in this Agreement as "HIPAA/HITECH" ); and WHEREAS, GRS has entered into an agreement with Brazos County, TX acting on behalf of the Plan, to provide certain consulting and/or actuarial services in connection with the Plan (the "Service Agreement'); and WHEREAS, HIPAA/HITECH requires covered entities such as the Plan to obtain and document satisfactory assurances from "business associates" (as defined therein) regarding appropriate safeguarding of certain "protected health information" (as defined therein) received or created by the business associate (a `BA Agreement'); and WHEREAS, GRS, in the performance of its services in connection with the Plan, is a "business associate" within the meaning of HIPAA/HITECH; and WHEREAS, the Parties desire to enter into an agreement intended to satisfy the BA Agreement requirement as and to the extent such requirement may be applicable. NOW, THEREFORE, in consideration of the premises and the respective covenants and agreements herein contained, the Parties agree as follows: AGREEMENT Definitions Capitalized terms not expressly defined in this Agreement shall have the meanings as defined in HIPAA/HITECH. For purposes of this Agreement: (a) "Data Aggregation" shall have the same meaning as the term "data aggregation" in 45 CFR 164.501. (b) "Designated Record Set" shall have the same meaning as the term "designated record set" in 45 CFR 164.501 in respect of the Plan. (c) "Effective Date" shall have the meaning as set forth in Section 5(a) of this Agreement. (rt) `Individual' shall have the same meaning as the term "individual" in 45 CFR 160.103 and shall include a person who qualifies as a personal representative in accordance with 45 CFR 164.502(g). 13743533.2 Vd. r CG' Pg..�% (e) "Plan Administrator" shall mean the person(s) or office(s) with the discretionary authority to act on behalf of the Plan on matters relating to HIPAA/HITECH and this Agreement. (n "HIPAA/HITECH" shall have the meaning as set forth in the RECITALS portion of this Agreement. (g) `Protected Health Information" shall have the same meaning as the term "protected health information" in 45 CFR 160.103, but limited to the information received or created by GRS from or on behalf of the Plan. (h) "Required by Law" shall have the same meaning as the term "required by law" in 45 CFR 164.103, to the extent not preempted by Federal law. (i) "Secretary" shall mean the Secretary of the Department of Health and Human Services or his designee. Q) "Service Agreement' shall have the meaning as set forth in the RECITALS portion of this Agreement. (k) "Significant Breach" shall mean a pattern of activity or practice that constitutes a material breach or violation of flus Agreement in the written opinion of legal counsel for the Plan. For purposes hereof, a "pattern of activity or practice" shall consist of at least three (3) discrete acts and/or omissions within a period of not more than 180 consecutive days. 2. Obligations of GRS GRS agrees to: (a) not use or disclose Protected Health Information other than as permitted or required by this Agreement or as Required By Law; (b) use appropriate safeguards and comply, where applicable, with the Security Standards for the Protection of Electronic Protected Health Information set forth in 45 CFR Part 164, Subpart C with respect to electronic protected health information, to prevent use or disclosure of the Protected Health Information other than as provided for by this Agreement; (c) report to the Plan Administrator any use or disclosure of Protected Health Information not provided for by this Agreement of which it becomes aware, including breaches of unsecured Protected Health Information as required by 45 CFR 164.410; (d) in accordance with 45 CFR 164.502(e)(1)(ii), ensure that any subcontractors that create, receive, maintain, or transmit Protected Health Information on behalf of,GRS agrees to the same restrictions and conditions that apply through this Agreement to GRS with respect to such information; provided that the Plan shall not have any right to disapprove any subcontractors of GRS or to review any agreements with such subcontractors, except to the extent specifically provided herein or in the Service Agreement; 13743533.2 2 (e) provide, in a commercially reasonable time and manner, access to Protected Health Information to the Plan Administrator to the extent necessary to meet the requirements under 45 CFR 164.524, provided that (i) such access shall be provided only to the extent such Protected Health Information is in the possession of GRS and maintained in a Designated Record Set and (ii) the Plan shall reimburse to GRS any of the following costs incurred in providing such access: (i) copying (including the cost of supplies and labor); (ii) postage; and (iii) preparation of an explanation or summary of the Protected Health Information; (f) make, in a commercially reasonable time and manner, any amendment(s) to Protected Health Information that the Plan Administrator directs or agrees to pursuant to 45 CFR 164.526, provided that such amendment(s) shall be made only to the extent such Protected Health Information is in the possession of GRS and maintained in a Designated Record Set; (g) make available to the Plan Administrator, in a commercially reasonable time and manner, information in the possession of GRS as and to the extent required for the Plan to respond to a request by an Individual for an accounting of disclosures of Protected Health Information in accordance with 45 CFR 164.528; (h) to the extent GRS is to cavy out the Plan's obligations regarding Privacy of Individual Identifiable Health Information set forth in 45 CFR Part 164, Subpart E (the "Privacy Requirements"), comply with the Privacy Requirements that apply to the Plan in GRS' performance of such obligations; and (i) make internal practices, books, and records relating to the use and disclosure of Protected Health Information received from the Plan, or created or received by GRS on behalf of the Plan, available to the Secretary for purposes of the Secretary determining the Plan's compliance with the Privacy Requirements. 3. Permitted Uses and Disclosures by GRS (a) General Use and Disclosure Provisions. Except as otherwise limited in this Agreement, ORS may use or disclose Protected Health Information to perform its duties, functions, activities, or services for, or on behalf of, the Plan, provided that such use or disclosure would not violate (i) HIPAA/HITECH if done by the Plan or (ii) the minimum necessary policies and procedures of the Plan as and to the extent intended to comply with HIPAA/I IITECH and communicated by the Plan Administrator to GRS. (b) Specific Use and Disclosure Provisions (i) GRS may use Protected Health Information for the proper management and administration of GRS or to carry out the legal responsibilities of GRS. (i i) Except as otherwise restricted by this Agreement, GRS � may disclose Protected Health Information for the proper management and administration of GRS or to carry out the legal responsibilities of GRS, provided that: (A) disclosures are Required By Law, or 13743533.2 S 7 � Fig. �?_L (B) GRS, obtains reasonable assurances from the person Ito whom the information is disclosed that it will be held confidentially and used or further disclosed only as Required By Law or for the purpose for which it was disclosed to the person, and the person notifies GRS of any instances of which it is aware in which the confidentiality of the information has been breached. (iii) Except as otherwise limited in this Agreement, GRS may use Protected Health Information to provide Data Aggregation services as permitted by 45 CFR 164.504(e)(2)(i)(B). (iv) GRS may use or disclose Protected Health Information to report violations of taw to appropriate Federal and/or State authorities, consistent with 45 CFR 164.502(). (v) Except as otherwise limited in this Agreement, GRS may disclose Protected Health Information to other "business associates" (within the meaning of HIPAA/HiTECH) of the Plan (i) as directed by the Plan Administrator or (ii) to perform its duties under the Service Agreement. Notwithstanding any provision hereof or any other prior agreement by the Parties, it shall be the Plan's sole responsibility (and not GRS's responsibility) to ensure that the Plan has entered into appropriate business associate agreements with (or has obtained similar written assurances from) its business associates. (vi) Except as otherwise limited in this Agreement, GRS may disclose Protected Health Information to the Plan's sponsoring employer(s) as directed by the Plan Administrator; provided that the Plan Administrator shall include in such direction the specific person(s) or official(s) to whom such disclosure shall be made. Notwithstanding any provision hereof or any other prior agreement by the Parties, it shall be the Plan's sole responsibility (and not GRS's responsibility) to ensure that the Plan has, in its official plan document, an appropriate provision regarding disclosures of Protected Health Information to any sponsoring employer of the Plan. 4. Obligations of the Plan and Plan Administrator (a) General. Except as otherwise specifically provided under this Agreement, the Plan shall not request or permit GRS to (and shall not cause the Phan Administrator to request or permit GRS to) use or disclose Protected Health Information in any manner that may not be permissible under HIPAA/HITECH if done by the Plan. (b) Notification of Privacy Practices and Restrictions. The Plan shall cause the Plan Administrator: to promptly notify GRS of: 13743533.2 (i) the name or office of each person authorized to act as the Plan Administrator for purposes of this Agreement, and any changes thereto; (ii) any limitation(s) in the Plan's notice of privacy practices in acco rdance with 45 CFR 164.520, to the extent that such limitation may affect GRS's use or disclosure of Protected Health Information; Vol. pg. (iii) any changes in, or revocation of, permission by an Individual regarding use or disclosure of Protected Health Information relating to that Individual, to the extent that such changes may affect GRS's use or disclosure of Protected Health Information; (iv) any restriction to the use or disclosure of Protected Health Information that the Plan has agreed to in accordance with 45 CFR 164.522, to the extent that such restriction may affect GRS's use or disclosure of Protected Health Information; and (v) any policies and procedures of the Plan to the extent that such policies or procedures may affect GRS' use or disclosure of Protected Health information. 5. Term and Termination (a) Term. The term of this Agreement shall be for a period commencing as of the later of (i) September 15. 2017 or (ii) the first date as of which HIPAAIHITECH applies to the Plan (the "Effective Date"), and ending when all of the Protected Health Information provided by the Plan to GRS, or created or received by GRS on behalf of the Plan, is destroyed, returned to the Plan or further protected in accordance with the termination provisions in this Section 5. (b) Termination for Cause. Upon the Plan Administrator's knowledge of a Significant Breach of GRS's obligation under this Agreement and subject to Section 5(c) hereof, the Plan Administrator may commence termination of this Agreement by providing a notice of termination to GRS. Notwithstanding the foregoing, this Agreement shall be considered to have been terminated pursuant to this Section 5(b) only if, prior to such notice of termination: (i) the Plan Administrator shall have given to GRS written notice describing with specificity the Significant Breach; (ii) a period of 60 days from and after the giving of such notice shall have elapsed without GRS's having substantially cured or remedied such reason for termination during such 60 -day period, unless such reason for termination cannot be substantially cured or remedied within 60 days, in which case the period for remedy or cure shall be extended for a reasonable time (not to exceed 60 days), provided that GRS has made and continues to make a diligent effort to effect such remedy or cure; and (iii) a final determination shall have been made by the Plan Administrator that the Significant Breach persists, following a meeting at which GRS shall be entitled to appear and contest the determination. (e) Condition Precedent. Upon receipt of a notice of termination pursuant to Section 5(b) hereof, or for termination of this Agreement for any other reason, GRS shall return or destroy all Protected Health Information received from the Plan, or created or received by GRS on behalf of the Plan, that GRS still maintains in any form, and shall ;retain no copies of such information, except that if GRS determines that such return or destruction is not feasible, GRS shall extend the protections of this Agreement to such Protected Health Information and limit further uses and disclosures of such Protected Health Information to those purposes that make the return or destruction infeasible. 13743533.2 5 Vol. (J G Pg.� (d) Report to Secretary of HHS. If, in the reasonable determination of the Plan Administrator, termination of the Agreement pursuant to Section 5(b) hereof is not feasible, the Plan Administrator shall report the Significant Breach to the Secretary. 6. Other Provisions (a) Separate from Service Agreement. Notwithstanding anything herein to the contrary, this Agreement shall not be construed, and is not intended, to be a part of any Service Agreement or to otherwise impose on GRS any duties, responsibilities, obligation whatsoever in respect of the administration of the Plan, including any duties, responsibilities or obligation of the Plan pursuant to HIPAAMTECH. (b) No Liability. To the fullest extent permitted by law, GRS shall be under no liability for any use or disclosure made in accordance with the directions of the Plan Administrator or other Plan representatives. (c) No Duty to Question. Notwithstanding anything herein to the contrary, GRS shall not be under any duty to question any directions received from the Plan Administrator, nor to review in any respect the manner in which any fiduciary of the Plan exercises its authority and discharges its duties with respect to the Plan. (d) Amendment. The Parties agree to take such action to amend this Agreement from time to time as is necessary for the Plan to comply with the requirements of HIPAA/HITECII. (e) Ambiguities. Any ambiguity in this Agreement shall be resolved in a manner that is consistent with the applicable requirements under HIPAA/HITECH. (f) Notice. Any notice required to be given hereunder shall be in writing and delivered by hand or sent by facsimile, registered or certified mail, return receipt requested, or by air courier, to the address (or fax number) cited in the signature block of this Agreement or to such other address (or fax number) as shall be specified by like notice by either Party, and shall be deemed given only when received. (g) Headings. The title, headings, and subheadings of this Agreement are solely for the convenience of the Parties and do not affect the meaning or interpretation of any provision of this Agreement. (h) Governing Law and Venue. Without limiting the venue and jurisdiction of any Federal Court or other State Court, the Parties irrevocably and unconditionally agree that any suit action or other legal proceeding arising out of or relating to this Agreement shall be brought in the courts of record of the State of Texas in Brazos County. Additionally each party consents to the jurisdiction of such court in any such suit action or proceeding and waives any objection which it may have to the laying of venue of any such suit or proceeding in such court. (i) Dispute Resolution. In the event a dispute arises between the County and the Consultant concerning the performance of this Contract, tire parties agree to meet, and negotiate in good faith, in order to attempt to resolve the dispute. Said meeting shall take place within thirty (30) days after one party sends the other party written notice identifying the cause or reason for the dispute and requesting a meeting. The County and the Consultant agree that neither party will file any lawsuit for the purpose of resolving a dispute, or exercise its right to terminate the Contract, until sixty (60) days after the date on which the parties held their final meeting to resolve the dispute. The Parties may also mutually agree to resolve the 13743533.2 6 FVon. �' Pq. ?'1� dispute through non -court action including, but limited to, binding arbitration O Entire Ageement. This Agreement contains the entire understanding between the Plan and GRS with respect to the subject matter hereof and, except as specifically provided herein, cancels and supersedes any and all other agreements between the Plan and GRS with respect to the subject matter hereof. Any amendment or modification of this Agreement shall not be binding unless in writing and signed by both the Plan and GRS. (k) Severability. In the event that any provision of this Agreement is determined to be invalid or unenforceable, the remaining terms and conditions of this Agreement shall be unaffected and shall remain in full force and effect, and any such determination of invalidity or unenforceability shall not affect the validity or enforceability of any other provision of this Agreement. (1) No Benefit to Others. The representations, covenants and agreements contained in this Agreement are for the sole benefit of the Parties, and they shall not be construed as conferring, and are not intended to confer, any rights on any other persons. (m) Counterparts. This Agreement may be signed in counterparts, each of which shall be an original, with the same effect as if the signatures thereto and hereto were upon the same instrument. IN WITNESS WHEREOF, the Parties have entered into this Business Associate Agreement, effective as of the Effective Date. Date: 10 J a� 1 GABRIEL, ROEDER, SMITH & COMPANY; Date: September 15, 2017 By: _ Name: Christine Scheer Title: Corporate Secretary Address: One Towne Square, Suite 800 Southfield, Michigan 48076 Fax Number: (248) 799-9020 13743533.2 7 P ;G R S Retirement Consulting August 22, 2017 Ms. Fang Deng County Auditor's Office Brazos County 300 E. 26th Street Bryan, TX 77803 P: 469.524.0000 F: 469.524.0003 I •w. .g�sconzulGny.com Re: Engagement Letter for December 31, 2017 GASB 74/75 OPEB Valuation for Brazos County Dear Ms. Deng, You have requested a pricing quote for a GASB 75 actuarial valuation under the Shared Services arrangement provided by Gabriel, Roeder, Smith & Co (GRS) and North Central Texas Council of Governments (NCTCOG). Based on the information you provided, the cost of services for Brazos County is $20,650. This price is based on receiving data in the standard GRS format and using the following assumptions: C�� 1 Pnaiig Category .r. r"' �,. `� , h1 Pr¢mg'Parameters Fee Annual or Biennial Biennial Number of Participants 500-999 $11,800 Claims Analysis Required Yes $2,100 Health Plans 1. Brazos County $0 Retirement Plans 1. TCDRS $0 Implicit Subsidy Only Discount Not Eligible $0 Plan Change Not Previously Valued Yes $0 OPES Trust or Equivalent Arrangement Yes $1,250 Single Discount Rate Test Yes $1,000 Plan Only Reporting Package No $0 Cost Sharing Schedules for Primary Government and Component Units Yes Includes CSCD and Health Department allocations $4,500 Calculation of an Actuarially Determined Contribution No $0 Total $20,650 Ms. Fang Deng August 22, 2017 Page 2 Basic Services Actuarial valuation of employer OPEB in compliance with the requirements of GASB Statements No. 74 and No. 7S. The valuation report will include, but is not limited to, the following: > The updated Total OPEB Liability, based on the appropriate discount rate for the reporting period. > A reconciliation of the Total OPEB Liability, which shows, among other items, the impact of benefit changes, assumption changes, and demographic gains/losses separately. > The OPEB expense and supplementary information required by GASB 74/75. > The characteristics of covered active members, retirees, and beneficiaries and other information required for the note disclosures. > A statement of outflows and inflows arising from the current reporting period. > A statement of outflows and inflows to be recognized in future OPER expense. > A sensitivity analysis providing the Total OPEB Liability based on a 1% higher and 1% lower discount rate. > A sensitivity analysis providing the Total OPER Liability based on a 1% higher and 1% lower health care trend assumption. Billing Schedule GRS pricing assumes 30% paid upon acceptance by the government of the engagement, 40% upon delivery of the draft valuation, and 30% upon delivery in the second year of the rolled forward report. The Master Agreement allows for automatic fee increases based on changes in the Consumer Price Index (CPI), starting in January of 2019. However, the fees provided in this engagement letter will not change based on the annual updates to the overall pricing schedule. Any CPI related increases will only apply to the next valuation cycle. Gabriel Roeder Smith & Com p FVO,g. Ms. Fang Deng August 22, 2017 Page 3 Basic Options Study It is anticipated that Brazos County may want to consider options for mitigating its OPEB liability. Basic Options studies would include alternative discount rates, alternative healthcare trend rates, benefit capitations, and changes in retiree cost sharing. The cost for a basic Options study will be $1,300 per study. Fees for plan redesign studies that are not considered basic will be communicated after the specifics of the proposed plan changes are discussed. Additional Services Fees for additional consulting services not included under Basic Services or included in the fixed fee Options studies will be priced separately upon request and will be based on the following hourly rates: A copy of this engagement letter will be made a part of the master agreement between Brazos County and G RS. BRAZOS COUNTY, TX GABRIEL, ROEDER, SMITH & COMPANY Mehdi Rlazi, Consultant ID Date 8/22/2017 Date Gabriel Roeder Smith & Company P9 Vol. 4 Hourly GRS Resource Classification Rates Lead Actuary $330 Actuarial Staff $215 Support Staff $185 A copy of this engagement letter will be made a part of the master agreement between Brazos County and G RS. BRAZOS COUNTY, TX GABRIEL, ROEDER, SMITH & COMPANY Mehdi Rlazi, Consultant ID Date 8/22/2017 Date Gabriel Roeder Smith & Company P9 Vol. 4 Northr` Texas SHARE Your Public Sector Solutions Center For N.CTCOG Use Only ILA No: MASTER INTERLOCAL PURCHASING AGREEMENT THIS MASTER INTERLOCAL AGREEMENT ("ILA"), made and entered into pursuant to the Texas Interlocal Cooperation Act, Chapter 791, Texas Government Code (the "Act"), by and between the North Central Texas Council of Governments, hereinafter referred to as "NCTCOG," havin i s principal place of business at 616 Six Flags Drive, Arlington, TX 76011, and 'RM �P r�i i ,i a local government, a state agency, or a non-profit corporation created and operat d to provide one or more governmental functions and services hereh after referred to as "Participant," havin�lts rincipal place of business at a0D , , _e:)693 Zx Av-e �i L i { � _ Zt't 111 �!l TX t_1.0 � aD WHEREAS, NCTCOG is a regional planning commission and political subdivision of the State of Texas operating under Chapter 391, Texas Local Government Code; and WHEREAS, pursuant to the Act, NCTCOG is authorized to contract with eligible entities to perform governmental functions and services, including the purchase of goods and services; and WHEREAS, in reliance on such authority, NCTCOG has instituted a cooperative purchasing program under which it contracts with eligible entities under the Act; and WHEREAS, Participant has represented that it is an eligible entity under the Act, that it is authorized to enter into this Agreement on 10131 11 (Date), and that it desires to contract with NCTCOG on the terms set forth below; NOW, THEREFORE, NCTCOG and the Participant do hereby agree as follows: ARTICLE 1: LEGAL AUTHORITY The Participant represents and warrants to NCTCOG that (1) it is eligible to contract with NCTCOG under the Act for the purposes recited herein because it is one of the following: a local government, as defined in the Act (a county, a municipality, a special district, or other political subdivision of the State of Texas or any other state, or a combination of two or more of those entities, a state agency (an agency of the State of Texas as defined in Section 771.002 of the Texas Government Code, or a similar agency of another state), or a non-profit corporation created and operated to provide one or more governmental functions and services, and (2) it possesses adequate legal authority to enter into this Agreement. ARTICLE 2: SCOPE OF SERVICES The Participant appoints NCTCOG its true and lawful purchasing agent for the purchase ofeertain products and services ("Products" or "Services") through the North Texas SHARE program. Participant will access the Program through www.NorthTexasSRARE.org. All purchases under this Agreement shall comply with applicable Texas competitive bidding statutes as well as the specifications, contract terms and pricing applicable to such purchases. NCTCOG may also serve as a coordinating agent to administer the use of eligible Participant contracts to other participants of North Texas SHARE. The eligibility of such contracts will be determined by incorporation of coordinating agent authorization in Participant's solicitation documents. Title to all products purchased under the North Texas SHARE program shall be held by Participant unless otherwise agreed. Nothing in this Agreement shall preclude the Participant from purchasing Products and/or Services offered in the North Texas SHARE program directly from the vendor/supplier. Vol. pg..J North iM. Texas SHARE Your Public Sector Solutions Center For NCTCOG Use Only ILA No: ARTICLE 3: PAYMENTS Upon delivery of goods or services purchased and presentation of a properly documented invoice, the Participant shall promptly, and in any case within thirty (30) days, pay the contracted provider the full amount of the invoice. All payments for goods or services will be made from current revenues available to the paying party. In no event shall NCTCOG have any financial liability to the Participant for any goods or services Participant purchases through the North Texas SHARE program. ARTICLE 4: PERFORMANCE PERIOD This Agreement shall be effective when signed by the last party whose signing makes the Agreement fully executed and will remain in full force and effect for one (1) year. This Agreement shall automatically renew for successive one-year terms unless sooner terminated in accordance with Article 6 below. Any modification of this Agreement must comply with the requirements of Article 5 below. ARTICLE 5: CHANGES AND AMENDMENTS This Agreement may be amended only by a written amendment executed by both parties, except that any alternations, additions, or deletions to the terms of this Agreement which are required by changes in Federal and State law or regulations are automatically incorporated into this Agreement without written amendment hereto and shall become effective on the date designated by such law or regulation. NCTCOG reserves the right from time to time to make changes in the scope of products and services offered through the North Texas SHARE program. ARTICLE 6: TERMINATION PROCEDURES NCTCOG or the Participant may cancel this Agreement for any reason and at any time upon thirty (30) days written notice by certified mail to the other party to this Agreement. The obligation of the Participant to pay for any Service and/or Products purchased tinder this Agreement, shall survive such cancellation, as well as any other Participant costs incurred prior to the effective date of the cancellation. ARTICLE 7: APPLICABLE LAWS NCTCOG and the Participant agree to conduct all activities under this Agreement in accordance with all applicable rules, regulations, and ordinances and laws in effect or promulgated during the term of this Agreement. ARTICLE S: DISPUTE RESOLUTION The parties to this Agreement agree to the extent possible and not in contravention of any applicable state or federal law or procedure established for dispute resolution, to attempt to resolve any dispute between them regarding this Agreement informally through voluntary mediation, arbitration or any other local dispute mediation process before resorting to litigation. ARTICLE 9: MISCELLANEOUS a. This Agreement has been made under and shall be governed by the laws of the State0Texas. Venue and jurisdiction of any suit or cause of action arising under, or in connection with, this Agreement shall lie exclusively in Tarrant County, Texas. b. The persons executing this Agreement hereby represent that they have authorization to sign on behalf of their respective entities. C. This Agreement and the rights and obligations contained herein may not be assigned by either party without the prior written approval of the other party to this Agreement. Vol. `_ C �'_ Pg. North 0� Texas SHARE Your Public Sector Solutions Center For NCTCOG Use Only ILA No: d. All parties agree that should any provision of this Agreement be determined to be invalid or unenforceable, such determination shall not affect any other term of this Agreement, which shall continue in full force and effect. C. To the extent that either party to this Agreement shall be wholly or partially prevented from the performance within the term specified of any obligation or duty placed on such party by reason of or through strikes, stoppage of labor, riot, fire, flood, acts of war, insurrection, accident, order of any court, act of God, or specific cause reasonably beyond the party's control and not attributable to its neglect or nonfeasance, in such event, the time for the performance of such obligation or duty shall be suspended until such disability to perform is removed; provided, however, force majeure shall not excuse an obligation solely to pay funds. This Agreement and any attachments/addendums, as provided herein, constitute the complete agreement between the parties hereto, and supersede any and all oral and written agreements between the parties relating to matters herein. THIS INSTRUMENT HAS BEEN EXECUTED IN TWO ORIGINALS BY THE PARTIES HERETO AS FOLLOWS: North Central Texas Council of Governments North Texas SHARE 616 Six Flags Drive, Arlington, Texas 76011 NCTCOG Executive Director or Designee Signature of Executive Director or Designee Date &CaoZC 0-ukh)(J} Name of Participant Agency � Texas (eve, S�e.33� Mailing Address &Na,r TX -6D� City ' State Zip i &IIL PEW; ZndTitle of A i on ffi ial or D 'gnee w Signature 05)1-1 1.1 Date va. C= ) P9. S RIM Ire Extinguishers, pnn er ys ems, inspections, maintenance and Testing DATE: Upon commissioners court approval -September 30, 2019 Cost/Unit Type of Frequency of American Apollo $15.00 Design Davis Firetrol Inspection InspectionA-1 Fire Fire Prot. Fire Fire-fron- Security IFire 204 Fire Extinguishers Annually $5.00 $5.10 $4.00 $7.00 $9.00 $4.50 $9.00 Maintenance of Fire Every 6 $12.00 $25.00 $30.00 $0.00 $25.00 $12.00 See Notes Below Extinguishers years As needed $20.00 $25.00 $10.00 $10.00 $125.00 Hydro Testing of Every 12 $15.00 $50.00 $65.00 $0.00 $55.00 $15.00 See Notes Below Fire Extinguishers years $215.00 Sprinkler Pumps Annually $185.00 $500.00 $300.00 Recharge/Refill of 54 As needed $15.00 $25.00 $15.00 $15.00 $20.00 $15.00 $20.00 loft As needed $28.00 $25.00 $20.00 $2700 $25.00 $25.00 $28.50 204 As needed $45.00 $35.00 $25.00 $59.00 $35.00 $45.00 $38.50 K/61- A5 needed $59.00 $125.00 $35.00 $27.00 $160.00 $59.00 $80.00 H20/2.5 gal As needed $20.00 $25.00 $10.00 $10.00 $125.00 $20.00. $32.00 Sprinkler System Annually $105.00 $175.00 $125.00 $200.00 $75.00 $100.00. $215.00 Sprinkler Pumps Annually $185.00 $500.00 $300.00 $550.00 $450.00 $175.00 $650.00 Sprinkler Risers Annually $100.00 $0.00 $50.00 $150.00 $75.00 $100.00 $55.00 Sprinkler Backflows Annually $45.00 $50.00 $75.00 $175.00 $95.00 $45.00 $150.00 Fire Hose & re -rack Annually $20.00 $10.00 $35.00 $13.00 $17.00 $15.00 $15.00 Hydro Testing of Fire Hose & re -rack Every years $60.00 $35.00 $65.00 $21.50 $50.00 $50.00 $35.00 Suppression System Semi -Annual $60.00 $75.00 $125.00 $125.00 $200.00 $50.00: $75.00 Inspection of Fusible Links Semi -Annual $0.00 $0.00 $0.00 $0.00 $200.00 $0.00 $0.00 Replacement of Fusible Links Semi -Annual $10.00 $15.00 $4 .00 $16.50 $12.00 $9.00. $10.00 Recharge of chemical and/or propellant for Suppression system As needed $25.00 $100.00 per lb $71.SD per gal $225.001S $2,000.00 ersize $25.00 $200.00 per 1.5 gal Purchase of fire Size Cost/ Unit Extinguishers ABC 54 $50.00 $50.00 $38.00 $65.00 $70.00 $50.00 $50.00 ABC loft $70.00 $80.00 $65.00 $95.00 $100.00 $66.00 $85.00 ABC 209 $155.00 $125.00 $117.00 $170.00 $16D.00 $155.00 $160.00 Class K 6L $160.00 $175.00 $182.00 $225.00 $250.00 $160.00 $175.00 H2O 2.5 gal $120.00 $160.00 $117.00 $46.00 $250.00 $120.00 $175.00 Service Calls Cost Hourly to include trip $75.00 $95.00 $75.00 $165.00 $75.00 $75.00 $85.00 includes after charge and travel hour emere. Per man hour Calls 2 hour min. straight time Mtnce of f n, "t.5x @$25.00, 104 @ 532.00,20# @ $48.00 - HytlmTestof Fire Ext. Notes and Exceptions 54 is $32.M,104 is, $38.00, 204 @ $55.00, K/6L @ $80.00, H20/2.5 gal @ $32.00 Davis Fire Equipment Inc. /�II 1 ,, 1' 's Court on this�day of t��t1�7D 6wd 200117 by holding the position of l /I O Vol. .- pg. �JW Fire Extinguishers, Sprinkler Systems, Inspections, Maintenance and Testing Contract BRAZOS COUNTY PURCHASING DEPT. 200 S. Texas Ave., Ste. 352 Bryan, Texas 77803 Telephone (979) 361-4284 IQ Request No. 18-021 Page I of 8 Pages GENERAL REQUIREMENT FOR CONTRACT I; KAQVIr s a duly authorized representative of DAN 15 F1P� t;gvip co. 1-C, "Contractor willingly attest to perform (or deliver) as per Exhibit "A" for Brazos County. I further agree to all of the provisions and specifications contained in this contract. ASSIGNMENT The successful offeror may not assign; sell or otherwise transfer this contract without written permission of Brazos County Commissioners Court. Should there be a change in ownership or management: the contract shall be terminated unless a mutual agreement is reached with the new owner or manager to continue the contract with its present provisions.and prices. AWARD Brazos County reserves the right to award this contract on the basis of LOWEST AND BEST OFFER in accordance with the laws of the State of Texas; to waive any formality or irregularity; to make awards to more than one offeror; to reject any or all bids. The County reserves the right to accept or reject in part or in whole, any IQs submitted; and to waive any technicalities for the best interest of the County. CONTRACT OBLIGATION Brazos County Commissioners Court must award the contract and Brazos County Judge or other person authorized by Brazos County Commissioners Court must sign the contract before it becomes binding on Brazos County or the offerors. Department heads are NOT authorized to sign contracts for Brazos County. Binding contracts shall remain in effect until all products and/or services covered by this purchase have been satisfactorily delivered and accepted. QUANTITIES The quantities specified in this contract are estimates only. Brazos County does not guarantee to purchase any minimum quantities or services other than those listed on a purchase order. Vol. Pg. y� SJR IQ Continuation Sheet IQ Request No. 18-021 BRAZOS COUNTY, TEXAS Page 2 of 8 Pages CONTRACT RENEWALS Renewals may be made ONLY by written agreement between Brazos County and the offeror. Any and all price escalations shall not be accepted and shall be considered a non -response. HOLD HARMLESS AGREEMENT Contractor; the successful offeror, shall indemnify and hold Brazos County harmless from all claims for personal injury, death and/or property damage resulting directly or indirectly from Contractor's performance. Contractor shall procure and maintain, with respect to the subject matter of this bid, appropriate insurance coverage including, as a minimum, public liability and property damage with adequate limits to cover Contractor's liability as may arise directly or indirectly from work performed under terms of this contract. Certification of such coverage must be provided to Brazos County upon request. INSPECTIONS & TESTING Acceptance of merchandise, work, and/or equipment provided shall be made by Brazos County at the sole discretion of the Commissioners Court when all terms and conditions of the contract and specifications have been met to its satisfaction, including the submission to Brazos County of any and all documentation as may be required. Title and Risk of Loss of the goods shall not pass to Brazos County until the County actually accepts and takes possession of the goods at the point or points of delivery. ADDITION/MODIFICATION OF LOCATIONS OR SERVICES Brazos County reserves the right to add locations as these additional locations may be required. Locations to be added may include, but not limited to, expansions or additions to existing facilities and acquisition or construction of new properties. In the event that Brazos County makes significant structural changes to an existing facility that impacts the Contractor's cost in providing the services anticipated by this contract such change may be treated as a new facility and the procedures provided for in this section may be followed in determining an appropriate price. In the event Brazos County wishes to add other locations to a group under the contract, a quotation will be solicited from the incumbent Contractor in good standing for the group in which the new location is appropriately situated. In the event Brazos County shall sell, vacate, abandon, or otherwise dispose or terminate a location to which the contract applies, all existing contracts for services applicable to such location, the portion of this contract that applies to such locations is terminated. All remaining portions of the contract will remain intact. Brazos County will endeavor to give the Contractor written notice of such termination of locations a minimum of thirty (30) days in advance. INVOICES & PAYMENTS Payments to Contractors will not be made if the Contractor cannot produce a Brazos County Purchase Order. Contractor shall submit an original invoice on each purchase order or purchase release after each delivery, indicating the purchase order number. Invoices must be itemized. Vol. G D pg. IQ Continuation Sheet IQ Request No. 18-021 BRAZOS COUNTY, TEXAS Page 3 of 8 Pages Any invoice; which cannot be verified by the contract price and/or is otherwise incorrect, shall be corrected by the Contractor. When multiple deliveries and/or services are required; the Contractor may invoice following each delivery or performance of service and Brazos County will pay, on invoice with in thim (30) days upon receipt of invoice. Contracts providing for a monthly charge will be billed and paid on a monthly basis only. The Contractor will provide an invoice for each month in which Brazos County is responsible for payment, during the duration of the contract. Prior to any and all payments made for goods and/or services provided under this contract, the Contractor should provide their Taxpayer Identification Number or Social Security number as applicable. This information must be on file with Brazos County Auditor's office. Failure to provide this information may result in a delay in payment and/or back-up withholding as required by the Internal Revenue Service. y PRICING Prices for all goods and/or services shall be firm for the duration of this contract and shall be stated on the Pricing/Delivery Information form. Prices shall be all inclusive: No price changes, additions, or subsequent qualifications will be honored during the course of the contract. All prices must be written in ink or typewritten. Pricing on all transportation, freight, drayage and other charges are to be prepaid by the Contractor and included in the bid prices. If there are any additional charges of any kind, other than those mentioned above, specified or unspecified, offeror MUST indicate the items required and attendant costs or forfeit the right to payment for such items. Where unit pricing and extended pricing differ, unit pricing prevails. TAXES Brazos County is exempt from all federal excise, state and local taxes unless otherwise stated in this contract. Brazos County claims exemption from all sales and/or use taxes under Texas Tax Code § 151.309; as amended. Texas Limited Sales Tax Exemption Certificates will be furnished upon written request to Brazos County Purchasing Agent. GOVERNING FORMS In the event of any conflict between the terms and provisions of these requirements and the specifications; the specifications shall govern. In the event of any conflict of interpretation of any part of this overall contract. Brazos County's interpretation shall govem. In the event of a conflict between the terms, conditions, provisions. and specifications of this contract and any other terms, conditions, provisions, and specifications provided by the Contractor; the terms of this contract shall supersede. GOVERNING LAW This bid solicitation is governed by the competitive bidding requirements of Brazos County Purchasing Act, Texas Local Government Code, §262.021 et seq., as amAnded. Offerors shall comply with all applicable federal, state and local laws and regulation -s Offeror is further advised that these requirements shall be fully govemed by the laws of the 61ate of Texas and that Brazos County may request and rely on advice, decisions and opinions of the Attorney General of Texas and Brazos County Attorney concerning and portion of these requirements. Potential vendors are advised they may have disclosure requirement pursuant to Texas Local Government Code, Chapter 176. Vol. C _ Pg. IQ Continuation Sheet BRAZOS COUNTY, TEXAS IQ Request No. 18-021 Page 4 of 8 Pages This law requires persons desiring to do business with the County to disclose any gifts that have an aggregate value in excess of S250.00 given to any employee of the County. County Official to the County Official's family members or employment of any employee of the County; County Official or the County Official's family members during the preceding twelve (12) month period. The disclosure questionnaire must be filed with the Brazos County Clerk. Refer to Texas Local Government Code, Chapter 176 for the details of this law. Bidder understands that Brazos County is a government subject to Texas State and Federal public information statutes. DISQUALIFICATION OF OFFEROR Upon signing this contract, an offeror offering to sell supplies, materials; services; or equipment to Brazos County certifies that the offeror has not violated the antitrust laws of this state codified in Texas Business and Commerce Code §15.01: el seq., as amended, or the federal antitrust laws, and has not communicated directly or indirectly the bid made to any competitor or any other person engaged in such line of business. Any or all bids may be rejected if Brazos County believes that collusion exists among the offerors. Bids in which the prices are obviously unbalanced may be rejected. If multiple bids are submitted by an offeror and after the bids are opened; if one of the bids is withdrawn. the result will be that all of the bids submitted by that offeror will be withdrawn; however, nothing herein prohibits a Contractor from submitting multiple bids for different products or services. SEVERABILITI' If any section, subsection, paragraph, sentence, clause, phrase or word of these requirements or the specifications shall be held -invalid, such holding shall not affect the remaining portions of these requirements and the specifications and it is hereby declared that such remaining portions would have been included in these requirements and the specifications as though the invalid portion had been omitted. SILENCE OF SPECIFICATIONS The apparent silence of specifications as to an), detail, or the apparent omission from it of a detailed description concerning any point, shall be regarded as meaning that only the best commercial practice is to prevail and that only material and workmanship of the finest quality are to be used. All interpretations of specifications shall be made on the basis of this statement. The items furnished under this contract shall be new, unused of the latest product in production to commercial trade and shall be of the highest quality as to materials used and workmanship. Manufacturer furnishing these items shall be experienced in design and construction of such items and shall be an established supplier of the item bid. TERDIINATION Brazos County reserves the right to terminate the contract for default if offeror breaches any of the terms therein, including warranties of offeror or if the offeror becomes insolvent or commits acts of bankruptcy. Such right of termination is in addition to and not in lieu of any other remedies which Brazos County may have in law or equity. Default may be construed as; but not limited to, failure to deliver the proper goods and/or services within the proper amount of time, and/or to properly perform any and all services required to Brazos County's satisfaction and/or to meet all other obligations and requirements. Brazos County may terminate the contract without cause upon thirty (30) days written notice. Vol. Gl Pg. °�/ IQ Continuation Sheet IQ Request No. 18-021 BRAZOS COUNTY, TEXAS Page 5 of 8 Pages POLICY REQUIREMENTS FOR CERTIFICATE OF INSURANCE CONTRACTOR'S INSURANCE The Contractor(s) before starting work for Brazos County, must furnish Brazos County a Certificate of Insurance or other acceptable evidence from a reputable insurance company or companies with an A.M. Best Rating of AA@ (such companies to be acceptable to Brazos County) licensed to .write insurance in the state of Texas; showing that the Contractor is covered by the insurance as follows: (1) Statutory Workers Compensation Insurance with Employers Liability Insurance in the amount of $1.000.000. In the event any work is sublet, the Contractor shall require the subcontractor similarly to provide the same coverage and shall himself acquire evidence of such coverage on behalf of the subcontractor. (TLC Sec. 401.01 1) (2) Commercial General Liability Insurance with a $ 2;000;000 Combined Single Limit. The policy shall be on the Comprehensive General Liability 1986/90 occurrence form, and shall include coverage for acts of independent contractors. and shall name Brazos County as an additional insured. Waiver of subrogation is required. No claims made policies are acceptable without prior approval by the Commissioners Court/Risk Management. (3) Automobile Public Liability Insurance with a $1.000.000 Combined Single Limit, in all self-propelled vehicles used in connection with the contract; whether owned. non -owned or hired. Waiver of subrogation is required. The Certificate of Insurance fumished to Brazos County shall contain a provision that coverage under such policies shall not be canceled or .materially changed until at least 30 days prior written notice has been given to Brazos County. LINIITATIONS The parties are aware that there are constitutional and statutory limitations on the authority of Brazos County to enter into certain terms and conditions of the contract. including. but not limited to, authorizations of the placement of liens on Brazos County property: disclaimers and limitations of warranties; disclaimers and limitations of liability for damages; waivers, disclaimers and limitations of legal rights, remedies, requirements and processes; limitations of periods to bring legal action; granting control of litigation or settlement to another party; liability for acts or omissions of third parties; payment of attorneys' fees; dispute resolution; indemnities; and confidentiality (collectively, the "Limitations'). Any contract terms and conditions related to the Limitations will not be binding on Brazos County except to the extent authorized by the laws and Constitution of the State of Texas. COVERAGES/WAGES Nothing in this contract shall be construed as making Brazos County responsible for the payment of compensation and/or any benefits for Contractor including health, property, motor vehicle, workers' compensation, disability, death, and dismemberment insurance for the Contractor's Voli Pg. TJ �� IQ Continuation Sheet BRAZOS COUNTY, TEXAS IQ Request No. 18-021 Page 6 orb Pages ` _ m employees and/or equipment. Nothing the contract shall be construed as making Brazos County responsible for wages; materials, logistical support, equipment, and related travel expenses incurred by the Contractor. SOVEREIGN IMMUNITY The parties understand that Brazos County does not waive or relinquish any immunity or defense on behalf of itself, officers, employees, agents, and volunteers as a result of its execution of this contract and the performance of the covenants contained herein. Further, Brazos County is not responsible for any civil liability that arises from any act or omission made within the course and scope of this contract. The parties understand and agree that Brazos County does not assume civil liability under any theory of lav for the actions of the Contractor in providing services hereunder. NOTICES Notices shall be mailed to the addresses designated herein or as may be designated in writing by the parties from time to time and shall be deemed received when sent postage prepaid U.S. Mail to the following addresses: BRAZOS COUNTY: Brazos County, Texas Duane Peters, Brazos County Judge 200 South Texas Avenue, Suite 332 Bryan, Texas 77803 CONTRACTOR: I/ Sales Contact Name: Phone Number: Billing Info: ,p a �AJ�jb l S"ryE _ 919-8M-1900 1140 Fr n1 Fir r4c-9 h0 ej RN TMJ 79 r4 3 ASSIGNABILITY This contract may not be assigned without the prior written permission of Brazos County. FISCAL FUNDING CLAUSE Notwithstanding any provisions contained herein, the obligations of Brazos County are expressly contingent upon the availability of funding for the obligations contained herein for the term of the contract and any extensions thereto. WAIVERS No waiver by either party hereto of any term or condition of this contract shall be deemed or construed to be a waiver of any other term or condition or subsequent waiver of the same term or condition. ri y IQ Continuation Sheet IQ Request No, 18-021 BRAZOS COUNTY, TEXAS Page 7 of 8 Pages ENTIRE CONTRACT This contract represents the entire and integrated agreement between Brazos County and the Contractor and supersedes all prior negotiations, representations, or contracts; either written or oral. This contract may only be amended by written instrument approved and executed by the parties. AVAILABILITY AND RETENTION OF RECORDS All records relating to the service provided under this contract and supporting documentation for invoices submitted to Brazos County by the Contractor shall be retained and made available by the Contractor for audit by Brazos County, it duly authorized representatives. the State of Texas (including, but not limited to the Auditor of the State of Texas, Inspector General or duly appointed law enforcement officials) and agencies of the United States Government. Such records shall be returned by Contractor and made available for any time period required by state or federal law. If changes occur in the governing state or federal law, regarding retention records. Contractor shall comply .with such changes. If an audit is initiated before the expiration of such time periods required by state or federal law regarding retention of records, the Contractor shall retain such records until the audit is concluded and all issues resolved. Contractor shall provide Brazos County with copies of such audits that be conducted with respect to the contract. AUDIT RESPONSIBILTY The Contractor shall be responsible for receiving, replying to and/or complying with any audit exception by appropriate federal, state or local audit directly related to the provision of this contract. The Contractor shall repay to Brazos County the full amount received for duplicate billings; erroneous billings, false or deceptive claims. The Contractor recognizes and agrees that Brazos County may withhold any money due and recover through any appropriate method any money erroneously paid under this contract if evidence exists of less than full compliance with this contract. INDEMNIFICATION The Contractor shall defend, indemnify and save harmless Brazos County and all its officers. agents; and employees from all suits, actions, or claims of any character, name and description including attorney's fees expenses brought for or on account of any injuries or damages received or sustained by any person or persons or property, by or from the said Contractor or his employees or by or in consequence of any negligence in safeguarding the work, or through the use of unacceptable materials in construction of the work, or by or on account of any act of omission, the Worker Compensation Law, or any other lacy, ordinance, order or decree, and so mach of the [Honey due the said Contractor under and by virtue of his contract as shall be considered necessary by Brazos County may be retained for the use of Brazos County, or in case no money is due. his sureties shall be held until suit or suits, action or actions, claim or claims for injury or damages as aforesaid shall have been settled and satisfactory evidence,to that effect furnished Brazos County. Contractor shall defend, indemnify and save harmless Brazos County, its officers, agents and employees in accordance with this indemnification clause. reeardless of whether the injury or damage is caused in part by Brazos County, its officers, agents or employees. Vol. Pg. IQ Continuation Sheet IQ Request No. 18-021 BRAZOS COUNTY, TEXAS Page 8 of 8 Pages CERTIFICATION OF BID AND NON -DEBAR TENT Brazos County is federally mandated to adhere to the directions provided in the President's Executive Order (EO) 13224, Executive Order on Terrorist Financing - Blocking Property and Prohibiting Transactions With Persons Who Commit, Threaten to Commit, or Support Terrorism, effective 9/24/2001 and any subsequent changes made to it via cross-referencing respondents/vendors with the Federal General Services Administration's Excluded Parties List System (EPLS. httos:/h%,%tw.sam.Qov). which is inclusive of the United States Treasury's Office of Foreign Assets Control (OFAC) Specially Designated National (SDN) list. Respondent certifies that the responding entity and its principals are eligible to participate in this transaction and have not been subjected to suspension, debarment, or similar ineligibility determined by any federal, state or local governmental entity and that Respondent is in compliance with the State of Texas statutes and rules relating to procurement and that Respondent is not listed on the federal government's terrorism watch list as described in Executive Order 13224. Entities ineligible for federal procurement are listed at haps:/lwwm.satn.gov. The undersigned further affirms the non -debarment statement above, that they are duly authorized execute ibis contract, that this bid has not been prepared in collusion with any other vendor, and that the contents of this bid have not been communicated to any other vendor prior to the official oefit� 1 lzl-� Signed Typed Name: RAW Title: S4eeMI:%d M&'F- Company Name: DWI'z, 'VIP -5,7 E07V1P Q)_ Phone No. Email Address: PA-0tY iS Al F1VZ-14i Mailing Address: 1I4-6 A 0R ATNF Ppir-AKI T� ?-7&3 P. O. Box or Street City State Zip Employer Identification Number: _ 2 Ga D :3 V7 019 -2- Social Security Number: �fGl' owed i ers' Court on this V day of /�9 2017 bIy LA olding the position of��Xccl ri ba;Af� LAF FV01.1-2 C -Pg. IQ #18-021 FIRE EXTINGUISHER,.SPRINKLER SYSTEMS, INSPECTIONS, MAINTENANCE AND TESTING CONTRACT _ .. October 1, 2017- September 30, 2019 Fill out "Informal Quotes" form and hand deliver or mail to the Brazos County Purchasing Department, 200 South Texas Ave. Suite 352; Bryan, TX 77803 in a sealed envelope clearly marked "IQ 918-021, Fire Extinguisher, Sprinkler Systems, Inspections, Maintenance and Testing". Include the signed Contract and a copy of the required insurance with the submission of quotes. Quotes must be received by the Brazos County Purchasing Department prior to 2.00p m Tuesday September 19, 2017 or they will not be considered. Brazos County will not accept any pricing if delivered via email or fax. Pricing proposals or IQ's delivered to any other person or department other than previously specified, will not be considered responsive. Brazos County is soliciting quotations for an annual contract for inspections, maintenance and testing of Fire Extinguishers and Sprinkler Systems at various Brazos County locations. Prices quoted shall be good for a two (2) year period, with an option to renew for three (3) additional one (1) year periods. A. SPECIFICATIONS: See chart on page 3 of Exhibit A for equipment and buildings. Fire Extinguishers and Sprinkler Systems: a) Annually • Inspect Fire Extinguishers • Inspect sprinkler systems • Inspect sprinkler pumps • Inspect Risers • Inspection of backflows b) Semi -Annually • Inspect fire suppression systems Semi -Annually: recharge of appropriate chemical and or propellant. • Inspect and replace fusible links. c) Recharging of Fire Extinguishers • Contractor shall recharge any rechargeable -type fire extinguishers after use or as indicated by an inspection or when performing maintenance. When performing the recharging, the recommendation of the manufacturer shall be followed. d) 6 Year Maintenance of Fire Extinguishers e) 12 year Hydro Testing of Fire Extinguishers • Hydro Testing - shall always include both an internal and external visual examination of the evlinder and include recharge of appropriate chemical or propellant when needed. 3. Fire Hoses - Cost for re -racking of fire hoses shall be included in the cost for the inspection and testing. a) Annually • Inspection and re -rack r— Exhibit "A" —_-- pg. b) Evecy.3 years • Hydro testing and re -rack 4. Record Keeping and Reporting • All equipment shall have a tag or label securely attached that indicates the month and year the inspection and/or maintenance that was performed and identifies the person performing the service. • Report of findings for inspections and/or testing will be delivered to the Facility Services Director upon completion. 5. Service Calls • Awarded vendor shall respond to a request for a service/repair within 48 hours of a call for service. • Awarded vendor will provide a detailed estimate reflecting all parts and labor prior to making any repairs. This estimate shall include any trip charges or travel costs. • A purchase order must be received prior to delivery of any goods or services. 6. Miscellaneous • All invoices must match bid pricing in order to be processed for payment. Also invoices must have dates of service with an itemized detail of the service that was performed. • The awarded vendor must maintain all licenses: registrations. certifications and/or permits required under applicable laws and regulations by the proper regulatory agencies. Proof of compliance may be required at any time during this service contract. Failure to provide requested documents may be construed as a default and the purchase orders affected may be canceled. All services being performed must be performed by certified technicians in accordance with Federal. State and local fire safety codes. • Exhibit A is incorporated into and becomes a part of any purchase order issued subsequent to this solicitation. • Brazos County reserves the right to increase/decrease the estimated listed quantities during the term of the agreement to accommodate the changing needs of the facilities and best serve the interests of Brazos County. • Prices quoted shall be firm for each service daring the term of the contract and all renewal periods. • Facility Services working hours are Monday — Friday from 8:00 am till 5:00 pm, however; there will be times when inspections and testing will need to be completed outside of these working hours and this will need to be arranged through Facilities Services. • Vendor pricing submitted for this contract shall include all of the terms and conditions this Exhibit "A" and Contract. Any variation or exceptions from the specifications in these quote documents must be indicated on the quote or on a separate attachment to the quote and labeled as such. Exhibit "All V01. '5 G G _ PQ. ' �� _ r Brazos County cVpY p„. Purchasing Department 200 SOUTH TEXAS AVE SUITE 352 BRYAN, TX 77803 PHONE (979) 361-4290 FAX (979) 3614293 Addendum #1 to 18-021 Fire Extinguishers, Sprinkler Systems, Inspections, Maintenance and Testing Issued: September 18, 2017 Changes: Correction to chart and extension of bid due date Reasons: Error in Exhibit A 1. Exhibit A. page 3 of 7, Chart : Please remove entire chart from bid and replace with the corrected version attached to this Addendum. The changes are as follows: Count of the Risers from 17 to 23 and Backflow from 12 to 13. See chart for exact location for each addition. 2. As a result of this error, the bid submission deadline is extended to Friday, September 22, 2017 at 2:00 pm. This addendum should be signed by an authorized representative of the respondent and returned with the bid documents as specified in the bid. Acknowledgement Printed NamLe:� 9AADY STO kkl i vol. 2016 County ll 0 _. a m _ x �_ n __ _. ._. o. �_ _._ ro m._ m w _. m-_ 2 _m...- d = 'rY o_ — Total �' < 'fm x •+ im w tD C n tD D' 0 r o0 7 x d°^ r N � lD Qp 5# 75 9 2 0 6 1 0 4 2 7 6 3 2 3 1 8 3 1 8 10# 176 45 16 27 8 4 4 1 2 4 3 1 2 1 0 1 1 13 1 20# 9 4 1 0 0 0 0 0 0 4 0 0 0 0 0 0 0 0 Type K 4 0 0 2 1 1 0 0 0 0 0 0 0 0 0 0 0 0 Water 1 I0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 ANSUL 5 0 0 2 1 2 0 0 0 0 0 0 0 0 0 0 0 0 Risers 23 6 2 2 2 6 2 0 0 0 1 0 0 0 0 1 0 1 Back Flows 13 1 1 1 2 4 1 0 Cl 0 1 0 0 0 0 1 0 1 Pumps 2 1 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 Total extinguishers 236 forlNSG next year Total extinguishers 13 for 6YR next year Total extinguishers 12 for Hydro next year Fire Hose Count 15 1 3 0 0 2 0 0 1 0 0 0 0 0 0 0 0 0 0 1 Fire Hose INSP 23 1 3 00 1 0 0+0 0 0 0 0 0 0 0 0 0 Count 9 Fire Hose HYDRO 2 0 0 0 2 0 0 0 0 0 0 0 0 0 0 Count VOL G C Pg. B. INSURANCE REQUIREMENTS 1. Successful bidder must provide evidence of required insurance prior to award. Full descriptions of insurance requirements are listed in the attached Contract. C. AWARD 1. The contract award shall be based on; but not necessarily limited to; the following factors: a) Cost b) Special needs and requirements of Brazos County c) Time needed to complete service d) Location of Contractor (distance that vehicles will travel for services) e) Contractor's past performance record with Brazos County 2. Although the cost of products to be provided is an essential part of the award. Brazos County is not obligated to award a contract on the sole basis of cost but will award to Contractor considered to be the best value to Brazos County. D. MISCELLANEOUS 1. Contractor must sign and agree to all terms and conditions of Brazos County Service Contract attached or quote submission will not be valid. 2. Contractor must submit and post all questions regarding this solicitation on the Brazos Valley Online Bidding System located at tvww.brazosbid.cstx.gov. Any questions received via email or phone call will not be answered. 3. To arrange a visual inspection of locations; please call the Facilities Services Director at (979)361- 4460. E. QUOTES 1. Fill out section below and hand deliver or mail to the Brazos County Purchasing Department, 200 South Texas Ave., Suite 352; Bryan, TX 77503 in a sealed envelope clearly marked "IQ 918-021 Fire Extinguisher, Sprinkler Systems, Inspections, Maintenance and Testing'. Include the signed Contract and a copy of the required insurance with the submission of quotes. Quotes must be received by the Brazos County Purchasing Department prior to 2:00p.m.. Tuesday. September 19 2017 or they will not be considered. Brazos County will not accept any pricing if delivered via email or fax. Pricing proposals or IQ's delivered to any other person or department other than previously specified, will not be considered responsive. Exhibit "^A' Vat. Type of Inspection Frequency of Cost/Unit Fire Extinguishers Annually �. Maintenance of Fire Even 6 Years I'L, 00 Extinguishers Hvdro Testing of Fire Every 12 years S• 0® Extinguishers y 59 10# 204 K/6L H20/ 25 Recharge/refill of fireal As needed extinguishers 15.06 ZS.00 .45.00 59.00 24.00 Sprinkler System Annually Sprinkler Pumps Annually Sprinkler Risers Annually I oO. 00 Sprinkler Backflows Annually '3Op Fire Hose & re -rack Annually 15. 00 Hydro Testing of Fire Evert 3 years - LL oo Hose & re -rack J Suppression System Semi -Annual 50, 00 Inspection of Fusible Semi -Annual U I Links G Replacement of Fusible Semi -Annual Links Recharge of chemical and/or propellant for As needed 25 .OD suppression system Purchase of fire Size Cost/unit extinguishers ABC 59 Sp. OD ABC 10# (p(p DD Exhibit "A" Vol. s ! G' P9. L 4 S Asc__. - 2.o I55. -00 - Class K 6L ) (oB, 00 H2O 2.5 gal Z0, 00 Service Calls Hourly to include trip charge/travel Cost Exhibit "A"ol The undersigned affirms that they are duly authorized to execute this contract, that this bid has not been prepared in collusion with any other bidder, and that -the. of this bid have not been communicated to a_ ny other bidder prior to the official opening of this bid. Furthermore, the bidder affirms that they are willing and capable of performing the services entailed in this bid or providing the goods described in this bid.. and agrees to do so for the term of this contract. The bidder also agrees to all of the terms and conditions contained in this document and agrees to be held to them for the term of this contract. j Signature of Authorized Representative: Printed Name: LAV )z 11 1 /7 VendorName: :DAVIS !'ll?C L Q U/P, �NC, Contact Phone 4: Email: UQV I S-`rI I' (-,q p l VA h Date: 9" 1 ,?-)7 Exhibit "A' 6 o.,..o a--:_7 e: Pg. ALS " CERTIFICATE OF LIABILITY INSURANCE DA3/19/2017�) THIS CERTIFICATE IS ISSUED.AS_ A.MATTER OF INFORMATIONONLYAND CONFERS_NO- RIGHTS , UPON THE. CERTIFICATE HOLDER., THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s), PRODUCER CONTACT Tanya Cannon NAME Y PHONE (254) 759-3701 X Nc1: (254)]50-9135 InsLrors Of Texas E-MAIL ADDRESS: tcannon@insurorsoftexas. com P.O. Box 2683 INSURERSAFFORDING COVERAGE NAIC4 INSURER A:Il11n105 Union Ins Cc 27960 Waco TX 76702-2683 INSURED INSURERB;Acadla Insurance Company 31325 INSURERC:Commerce s Industry Insurance 19410 A-1 Security a Fire Equipment Cc Inc, DBA A-1 Fire 6 INSURERD:Texas Mutual Ins Comp nV 22945 6701 Imperial INSURER E: INSURER F: Waco TX 76712 COVERAGES CERTIFICATE NUMBER.17/18 Master REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WTH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. Man LTR TYPE OFINSURANCEADD L POLICY NUMBER POLICYEFF MWD POLICYEXP MMIDDIYYYY LIMITS X COMMERCIALGENERAL LIABILITY EACH OCCURRENCE IS 1,000,000 A CIAINSMADE OCCUR MA Ni'E6— PREMISES Ea dernn,anddl 5 100,000 MEDEXP(AM Ona person) 5 EXLCUDED 021569973002 3/11/2017 3/11/2018 PERSONAL& ADV INJURY S 1,000,000 GEN'LAGGREGATE UMITAPPLIES PER: GENERAL AGGREGATE S 2,000,000 POLICY [Z ]LOC PRODUCTS-COMP/OP AGG S 2.000,000 Employee Benefits S 1,000,000 OTHER: AUTOMOBILE LIABILITY COMBNED SINGLE LIMIT s 1,000,000 Ea accidelrt BODILY INJURY (Per person) S B X ANYAUTO ALL OWN EO SCHEDULED AUTO$ AUfCS 4743849 3/11/2017 3/11/2018 BODILY INJURY (Per accident) S tpftra ERS DAMAGE $ HIRED AUTCS qR� NED b X UMBRELLA LIAR OCCUR CUR EACH OCCURRENCE $ 2,000,000 AGGREGATE S 2,000,000 L, EXCESSLIAB DED I I RETENTIONS g BE021339112 3/11/2017 3/11/2018 MRKERS COMPENSATION AND EMPLOYERS UAWLITY N ANY PERIMEMBER/PARTNERhJ(ECUTNf: OFFICD (Mandatory In H) O(CLUpEDP (Mandatory In NH) LIJ NIA T8F00001192129 3/11/2017 3/11/2018 X PER OTH- STATUi ER E.L. EACH ACCIDENT S 1,000,000 E.L. DISEASE -EA EMPLOYEE 4 1,000,000 DET, dCTCI1EC WDC! SCRIPTION OF OPERATIONS Ixbw E.L. DISEASEPOLICY LIMIT S 1,000,000 B Contractor's Equipment 4743899 3/11/2017 ]/11/2018 Limrt $50,000 Rented/Leased Deductible $1,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, gdd8lanal Remarks 3cM1<dule, may be anacM1ed I( mare space Is requHNl The General Liability 6 Auto Liability policies provides automatic blanket additional insured status to the certificate holder only when there is a written contract between the named insured and the certificate holder that requires such status. Same conditions apply to blanket Waiver of Subrogation. endorsement on the General Liability, Auto 6 Workers compensation policies. The General Liability 4 Auto Liability policies contain a blanket endorsement that provides the Insured -s coverage become primary & non-contributory to the certificate holder -is own insurance only when there is a written contract between the named insured and the certificate holder that requires such status. SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE FOR INFORMATIONAL PURPOSES ONLY THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE DJ Callaway/HRNDEZ ©1988-2014 ACORD CORPORATION. All rights reserve( ACORD 25 (2014107) The ACORD name and logo are registered marks of ACORD IN50251xne0n Vol.C C% Pg �1 j COMMENTS/REMARKS Re: A-1 Fire & Safety ECR -1179; SCR -0286; ACR -1054; HCR -345 Davis Fire Equipment, Inc. ECR -1903; 1140 Finfeather (previously 1709 E. William J Bryan Pkwy) Bryan, TX 77803 OFREMARK COPYRIGHT 2000, AMS SERVICES INC. Vol. P8. L1 Form ._._. _. -... �tenys��fy®P�,P Give Form to the (Rev. DecemberheTra) Demartrnent ,aasvey oftthe T@ff9cGr®� NiumbeP and Cernff,cation requester. Do not Internal enu9 Service sena t0 the IRS. 1 Name (as shown on your income tax return). Name is required on this line; do not leave this line blank DAVIS FIRE EQUIPMENT INC N 2 S d g dad try , f d tt n ho above m m a 3 Check appropriate box for federal tax clashcation; check only one of the following seven boxes: 4 Exemptions (acres apply only to a w Individuasoe ra netaror ! ❑certain lllP P ❑ C Corporation ❑ S Corporation ❑ partnership ❑ TrasUestate enbifes, not individuals, see a c $ Y single -member LLC ❑ Limited riablrty company. Ester the tax classification (C=C S-SaarpomBan, inctvctiore on page 3): Exempt payee code (if any) U corporation. P -partnership) p o` 2 « Note. For a singtomomber LLC that is tl¢regarded, do not check LLC; check theappropriate Wain the C¢m above for the tax classification of the tingle -member More,. Exemption Sole FATCA2patting = e a U ❑CIn (axe matNLlionS)D Cade (f any) �- `u 5 FGdre55(numbenstree[a^.d apt. or suite no.) P,—.M-e bo:m,.r_rrv.+ir. d - :etLSj RcdueS,er's name 1140 FINFEATHER RD and address (pptiona� m 6 at/, Yate, and ZIP code � BRYAN, T;t 778 ^ <: �7 Listacmunt numbers) here I,ptione p ^.md -•-• r— - „ u•= QNN, UFn,rrc uux_ I ne [IN prowoea must match the name given on fine 1 to avoid Social secumy number backup withholding. For individuals, this is generally your social security number (SSI). However, fora rasident 2lien, sole proprietor, or disregarded entity, seethe Part I Instructions on page 3. brother entities, it is your employer identification number (EIN). If you do not have a number, see HOW to get a 77N on page 3- or Note. If the account is in more than one nacre, see the instructions for line l and the chart on page 4 for Employer idenfrFicationnumber guidelines on whose number to enter. 2 6- FO 3 6 7 T91 9 T 2 -noel penares o) perjury, I certify that. - - 1. The number shown on this form is my correct taxpayer identification number (ar I am vtaifing for a number to be issued tome); and 2. lam, not subject o backup withholding beCause: (a) I am exempt from backup withholding, Or (b) I have not been notified by the Internal Revenue 591"vica (IRS) that I am subject to backup •uithhoiding as a result of afailure to report all interest ordividende, or(c) the IRS has notified me that I am no longer subject to backup withholding; and 3. I am a U.S. citizen orother U.S. person (defined below); and 4. The FATCA code(s) entered an this form (I any) indicating that I am exempt from FATCA reporting is correct Certification instructions You most cross out item 2above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisifion or abandonment of secured property, cancellation of debt contributions to an individual retirement arrangement (IRA), and generally, payments other than interest and dividends, you are not required to sign the certification, but you must provide your correctTN. See the instructions on page 3. Here LLS. Pemon� Jt/'• -Wt- %}f'v Vf%W DateG / �� O �� / General inseruc-2io!ns Section references are to the InLmal Revenue Code unless otherwise noted. Future developments. Inrcrmafion about developments anointing Form W-9 (such w, legidaton enacted after,.e releaw_ it) is at ennvlrs.gow/f+FJ. Purpose of Form An individual or entity (Form W-9 requs[cr) who is required to file an infamucl.n return with the IRS must obtain your correct taxpayer idemiiiso'mn number MN which may be yell social comity numher (SSM, individual taxpayer IdentQica ion number (MM, adoption taxpayer identification number(ATM. or employer Identification number (EJN), to report on an information return the amount paid to You. or other amount reportable oar an information return. Fxamplas of information retums Include, but are not limited to, the following: • Form 1 099 -INT Vnterest earned or paid) ^ Form 1099 -Ow (dividends, including those Som stocks or mutual funds) o Farm 1099-M ISC (various types of income, prize:, w ds. or gross proceeds) + Forth 1099-B (stock or mutual fund sales and cerain other transactions by brokers) Form 1039-S (proceeds from real estate irantactionc) - Porn 1099-K (merchant card and third parry network tms_: —,,k a) a o Farm 1098Inte mortgage inWre c). 1098-E (student loan interest), 1098-T tuition) Farr 1099-C (canceled debt) a Form 1 G9 (acquisition or abandonment of secured property) Use ram W-9 only it you we a U,S, person Including a resident alien), to Provide your correct TN. Irycu do not mium Form 'N-9 to the requester u'im a TIN, you might be subject to backup Mwholdog.. See What is backup withholding? on page 2. By signing the filletl-out forth, you: 1. Certify that the TN you are giving Is wrest (or you we wailing for a number to be fsuech 2. Certify that you are not sub;ect to backup vdmholding, or 3. Claim exemption from backup withholding c you are a U.S. exempt payee If applicable, you are-a!so certifying that as a US- person, your arocaNe share of any partnership income from a U.S. trade or busines is not subject to the withholding tax on foreign partnersall,, of effectively connected income, and 4. Certify that FATCA societal entered on this form (f any) Indicating that you as exempt from the FATCA reporting, is See What 11 FATCA reputing? on page 2 for further information. Cat. No. 10231% P�. VoI. rT �j f Forth VV -V (Rev. 12-2014) BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPARTMENT Road and Bridge DEPT. NUMBER 56001000 DATE OF COURT MEETING: October 3 2017 ITEM: Consider and take action on acceptance of Saddle Creek Subdivision Phase 11 into the Brazos County road maintenance system; the roads (portion of Saddle Creek Drive, portion of Canvasback Cove and Maiestic Oak Court) and roadway drainage structures are in compliance with the Brazos County Subdivision and Development Regulations Site is located in Precinct 1 SOURCE OF FUNDS: N/A NOTES/EXCEPTIONS: • Brazos County will assume no maintenance responsibility for drainage ways or easements other than those that directly drain the roadway. • Private drainage ways and easements shall be maintained by the individual property owners or the Home Owners Association (HOA). • Brazos County shall maintain the roadway, shoulders as needed and drainage facilities which directly drain the roadway. • The property owners[HOA shall be responsible for mowing and landscape maintenance of all rights of ways and easements. SUBMITTED BY: ACKNOWLEDGED BY: This Request is Approved (or) Denied by Commissioners' Court Date: Duane Peters, County Judge 7� Vol, p8• �' R. Alan Munger, P. Commissioner Steve Aldrich County Engineer Precinct 1 This Request is Approved (or) Denied by Commissioners' Court Date: Duane Peters, County Judge 7� Vol, p8• �' BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPARI'MENT: Road & Bridge MEETING DATE: October 3, 2017 SUBJECT: Private Property Access Request permission to enter private property owned by Samuel B. Cohcri at 6255 Blue Ridge Drive. County will remove dead tree that is in jeopardy of falling on roadway. Site is located in Precinct 1. SUBMITTED BY: (; LA 0�tp" Darrell W. Kolwes Right of Way Agent ACKNOWLEDGED BY: Steve Aldrich Commissioner Precinct 1 This request is IlJ APPROVED /0 DENIED by Commissioners' Court Duane Peters, County Judge Date: OI 3I I Vol. _'2 . 9 BRAZOS COUNTY PRIVATE PROPERTY ACCESS FORM E. Duane Peters Brazos County Judge Steve Aldrich Commissioner Pct. 1 Sammy Causerie Commissioner PCL 2 Nancy Berry Commissioner Pct. 3 Irma Cauley Commissioner Pct. 4 OWNER(S): Samuel B. Cohen (979) 690-0809 II. ADDRESS: 6255 Blue Ridge Drive College Station, Texas 77845-9203 R. Alan Munger, P.E. County Engineer Brazos County Road 8 Bridge Dept. 2817 Hwy 21 West Bryan, Texas 77803 Once: 979-822-2127 Fax: 979-775-0453 ramunger®bmzosmuntytx.gov III. LOCATION OF WORK: 6255 Blue Ridge Drive R45823—Valley Ridge Subdivision, Phase I, Lot 34A, 7.54 acres IV. DESCRIPTION OF WORK: Remove dead tree near right of way line. This work is being done for the health, safety and welfare of the general public. Additional Comments: V. MAINTENANCE: Yes No X IF YES, ESTIMATE FREQUENCY OF MAINTENANCE: N/A i I (we) the undersigned owner(s) grant permission to Brazos County the ability to access the above mentioned private property for roadway maintenance purposes. I Owner's Signature: Date: �1 " �Z — l Samuel B. Cohen R. Alan Munger, P. County Engineer Darrell Kolwes Right of Way Agent Vol. %� L Pg, r_ �C BRAZOSCOUNTY COMMISSIONERS' COURT ACTION FORM DEPARTMENT Road and Bridge DEPT. NUMBER 56001000 DATE OF COURT MEETING: October 3, 2017 ITEM: Consider and take action on the Final Plat of Foxtail Estates; 16.883 Acres; Block 1, Lots 1-13; George W. Singleton Survey League, A-51; Brazos County, Texas. Site is located in Precinct 2. SOURCE OF FUNDS: N/A NOTES/REQUIREMENTS: • Owner: P & W Development LLC • Engineer/Surveyor: Schultz Engineering LLC/Surveyor; Kerr Surveying, LLC SUBMITTED BY: W. A,_1(:�5- R. Alan Munger, isst er Sammy Catalena County Engineer V Precinct This Request is [f AP O ED / D [ ] by Commissioners' Court E. Duane Peters, County Judge i013b-� Date Pg. `%% Al PLAT APPLICATION Brazos County Road & Bridge Office 2617 SH 21 West Bryan, TX 77803 Telephone: (979) 822-2127 Fax: (979 775-0456 Email: ,plats(cDbrazoscountytx.gov SUBJECT PROPERTY INFORMATION APPLICATION DATE ": RESUBMITTAL: ❑ YES NO PROJECT/ SUBDIVISION NAME: FOXTAIL ESTATES PROJECTADDRESS OR LOCATION: 5455 FM 974 LEGAL DESCRIPTION: A005100, GEORGE W SINGLETON, TRACT 28.3, 14.73 ACRES &A005100, GEORGE W SINGLETON, TRACT 28, 2.31 ACRES IF RESUBMITTAL, PROJECT FORMERLY KNOWN AS: Ll RESIDENTIAL NUMBER OF LOTS: 13 TOTAL ACREAGE 16.883 JURISDICTION: ❑ CITY LIMITS ❑ ETJ Lf] OUTSIDE ALL CITY LIMITS AND ETJs IS ANY OF THE PROPERTY LOCATED IN A FLOODPLAIN OR FLOOD HAZARD AREA? ❑ YES 16 NO Acknowledgment: The flood hazard boundary maps and other flood data used by Brazos County in evaluating flood hazards to proposed Developments are considered reasonable and accurate for regulatory purposes and are based on the best available scientific and engineering data On rare occasions greater floods can and will occur and flood heights may be increased by man-made or natural causes. Issuance of a Floodplain Permit in accordance with the Brazos County Flood Damage Prevention Ordinance does not imply that Development outside the areas of special flood hazard will be free from flooding or flood damage. Issuance of a permit shall not create liability on the part of Brazos County or any officer or employee of Brazos County in the event flooding or flood damage does occur. Notification of Application completeness will be given within 10 days of Application date, All incomplete Applications will be rejected. This Application shall expire five (5) years from the Application date of the project. TYPE OF • ❑ MASTER PLAN ❑ SIMPLIFIED PLAT ❑ PRELIMINARY PLAN Ll FINAL PLAT ❑AMENDING PLAT REPEAT APPLICATION• ❑ MANUFACTURED HOME RENTAL COMMUNITY Ll RESIDENTIAL ❑ COMMERCIAL ❑ OTHER (Please explain): FLOODPLAIN IS ANY OF THE PROPERTY LOCATED IN A FLOODPLAIN OR FLOOD HAZARD AREA? ❑ YES 16 NO Acknowledgment: The flood hazard boundary maps and other flood data used by Brazos County in evaluating flood hazards to proposed Developments are considered reasonable and accurate for regulatory purposes and are based on the best available scientific and engineering data On rare occasions greater floods can and will occur and flood heights may be increased by man-made or natural causes. Issuance of a Floodplain Permit in accordance with the Brazos County Flood Damage Prevention Ordinance does not imply that Development outside the areas of special flood hazard will be free from flooding or flood damage. Issuance of a permit shall not create liability on the part of Brazos County or any officer or employee of Brazos County in the event flooding or flood damage does occur. •• • WILL ANY CONSTRUCTION OCCUR IN TxDOT RIGHT-OF-WAYS? ❑ YES 16 NO DIGITAL FILE SUBMISSION COUNTY ENGINEER OBE ( If file) AutoCAD (.dwg file) (Email To: plats@brazoscountyfx.gov) 911 ADDRESSING [fj ADOBE .pdf file I ( ) AutoCAD (.dwg file) (Email To: gis(dbrazoscountvtx govt Brazos County Subdivision Regulations Page 77 � l FV01.�.�_.__ py._/- CONTACT INFORMATION V FIRM NAME: P & W DEVELOPMENT LLC CONTACT: Dusty Phillips ADDRESS:4490 CASTLEGATE DR CITY: College Station STATE:TX ZIP: 77845 PHONE: 979.690.7250 FAX: 979.690.1041 EMAIL: dustyphillips52@yahoo.com ROPE FIRM NAME: P & W DEVELOPMENT LLC CONTACT: Dusty Phillips ADDRESS: 4490 CASTLEGATE DR CITY: College Station STATE: Tx ZIP: 77845 PHONE: — — — FA: 979.690.1041 EMAIL: dustyphillips52@yahoo.com ENGINEER INFORMATION or FIRM NAME: Schultz Engineering LLC CONTACT: Joe Schultz ADDRESS: 911 Southwest Parkway E CITY: College Station STATE: TX ZIP: 77840 )0 FAX: eng.com ASURVEYOR;INFORMATIO"., FIRM NAME: Kerr Surveying, LLC CONTACT: Brad Kerr ADDRESS: 409 North Texas Ave. CITY: Bryan STATE: TX z'P:77803 PHONE: 979-268-3195 ---FAX: mlinkmail.com HER INFO ;'K P FIRM NAME: CONTACT: ADDRESS: CITY: STATE: ZIP: PHONE: FAX: EMAIL: Brazos County Subdivision Regulations Page 78 �!l Vol.Pg. PROPERTY .- By my signature, I hereby affirm that I am the property Owner of record, or if the Applicant is an organization or business entity, that authorization has been granted to represent the Owner, organization or business in this Application. I certify that the preceding information is complete and accurate, and it is understood that I agree to the Development/Subdivision of this property. SIGNATURE: PRINTED NAME: Dusty Phillips DATE: SIGNATURE: PRINTED NAME: DATE: By signing this form, the Owner of the property authorizes Brazos County to begin proceedings in accordance with the process for this type of Application indicated on page one of this Application. The Owner further acknowledges that submission of an Application does not in any way obligate the County to approve the Application and that although County staff may make certain recommendations regarding this Application, the Commissioners Court may not follow that recommendation and may make a final decision that does not conform to the staffs recommendation. CALCULATIONSOF MASTER PLAN: No charge SIMPLIFIED PLAT: $100 PRELIMINARY PLAN: $150 +$5 per lot FINAL PLAT: $150+$ PLAT: $100 REPEAT: $150 RECEIPT BY BRAZOS COUNTY• Only) DATEAPPLICATION RECEIVED/ REJECTED:—/—/ DATE APPLICATION RECEIVED: _/_/, SIGNATURE: SIGNATURE: Receipt of this Application by Brazos County does not provide confirmation or acceptance of a complete Application, nor does it waive requirements for any additional information not contained as part of this Application which may also be needed as a part of the review process. Application Check List: Copies of finished plat with corrections (if any): [� Three (3) hard copies to Brazos County [n One (1) .pdf copy to Brazos County 1� One (1) .dwg copy to Brazos County Cn One (1) hard copy to Brazos County Health District in One (1) hard copy to Brazos County 911 1� One (1) hard copy to local Water District or Company Letters of approval (to be sent by the approving institution directly to Brazos County Engineering): ❑ Letter from Brazos County Health District - For On-site sewage evaluation. ❑ Letter from Brazos County 911 - For Road names. ❑ Letter from Water District or Company. - Stating water availability, etc. If property is within an Extraterritorial Jurisdiction (ETJ) of a City: ❑ Approval notification from appropriate City. Applicant attests that they have signed this Application in the capacity designated, if any, and further attests that they have read document and the statement contained herein and any attached are true and factual. All Applicants are encouraged to review the County Regulations prior to any plat submittal. It is understood that this Application is not finished or dated until all documents listed above are filed at the Brazos County Engineering Office and all applicable blanks are filled in the Application above. Brazos County Subdivision Regulations -- Page 79 Vctl. U p9 �C> I Every Simplified Plat shall include all of the following. ❑ Title Block with the following information: ❑ Name, address, telephone and email address of Subdivider, recorded Owner, Engineer and surveyor. ❑ Proposed name of Subdivision. (Subdivision name & Street names will be approved through the Brazos County 911.) (Replats need to retain original Subdivision name.) ❑ Date of preparation. (Include the date of any revisions on the plat.) ❑ Engineer's scale in feet. ❑ Total area intended to be developed. ❑ Proposed number of Lots to be developed. ❑ Re -plat or Amending Plat, existing Lot and Block description or Abstract name and number. ❑ North arrow. ❑ Drawn on 24" x 36" sheet to scale of 100 -feet per inch or larger. ❑ Subdivision boundary indicated by heavy lines. Boundary must include all of Parent Tract. ❑ All horizontal control and vertical elevations depicted on the plat shall be tied to NAD83 and NAVD 1988 Datum. ❑ A vicinity map, drawn at a scale appropriate to show all nearby major Roadways and sufficient in detail to identify the location of the proposed plat. ❑ All adjacent property Owner's names, deed record, or Subdivision name, Block and Lot number, and existing use. ❑ All parcels within the boundary of the Subdivision shall have a Block and Lot number shown on the face of the plat drawing. ❑ County boundaries, City limits, Extraterritorial Jurisdiction (ETJ) boundaries, school district boundaries and Subdivision section and/or phase boundaries. ❑ Road names and Right -of -Way width for all Roads. (Existing and proposed) ❑ All existing and proposed plat boundary lines, phase/section lines, and Lot lines with bearings and dimensions. ❑ Utility Services. (Water, wastewater, electrical, natural gas, cable, phone, etc.) . ❑ Pipelines: label company with volume and page. ❑ All certification language as found in Appendix C. ❑ Easements and rights-of-way shall be dedicated to the public. The dedication of all Easements and rights-of-way shall be accomplished free of liens. The dedication shall be accompanied by the Certificate of Ownership and Dedication language found in Appendix C. The Owner's and any lien holder's dedication, and restrictions if any duly acknowledged in the manner required for acknowledgement of deeds, shall also be provided. ❑ All proposed Easements and existing Easements of record that have a designated route shall be shown on the plat with bearings and dimensions. The Owner shall be responsible for coordinating with all Utility Providers the location of all utility Easements that are shown on the Final Plat. ❑ Building Setback Lines for each proposed Lot as defined herein. For Subdivisions located within an Extraterritorial Jurisdiction (ETJ), this may be shown on the drawing or included as a plat note. Brazos County Subdivision Regulations Page 80 Vol. GG' Pg. ":Z -V ❑ Metes and bounds description of the property to be subdivided shall be certified by a Registered Professional Land Surveyor (RPLS), describing a beginning point and reciting bearings and distances to a corner of the original land grant survey of which the Subdivision is a part, according to the best available data. (Shown on drawing; not separate description) ❑ All Subdivision external corners, angle points, points of curvature and points of tangency shall be set by a Registered Professional Land Surveyor (RPLS) before the plat is recorded and shall be a TxDOT "Light Duty Setting" monument with an aluminum or bronze disk as specified in Appendix C of the TxDOT Survey Manual of April 2011. Alternately, Bernsten® Standard Aluminum Base monument (or equivalent as approved by the County Engineer) embedded and backfilled with compacted sand may be used. All Daughter Lots, Blocks and rights-of-way within the Subdivision shall be fully monumented in compliance with the Texas Board of Professional Land Surveying Act and the Board Rules set by a Registered Professional Land Surveyor (RPLS) before the plat is recorded. ❑ Primary control points or descriptions and ties to such control points, to which, later, all dimensions, angles, bearings, Block numbers, and similar data shall be referred. The plat shall be located with respect to a corner of the surveyor tract, or an original corner of the original survey of which it is a part. All boundaries shall be tied to a County control monument. ❑ The plat note regarding Owner's responsibilities as found in Appendix G.4, if not contained in the Owner's dedication. ❑ The On-site Sewage Facility (OSSF) setback as required by the Brazos County Health District ❑ The location, zone classification and panel Effective Date of the 100 -Year Floodplain as identified on the most current Brazos County Flood Insurance Rate Map (FIRM), published by the Federal Emergency Management Agency (FEMA). ❑ If there are any areas within the plat that include a FEMA -mapped Floodplain with a Zone A classification, or if there exists within or adjacent to the plat any water courses whose upstream drainage basin is larger than 64 acres, the plat shall also show the extent of the 100 -Year Floodplain as determined by an engineering study under the seal of a Registered Professional Engineer. This study shall be sufficient in scope to determine and establish a BFE for all points within the plat. ❑ BFE's shall be shown for all points within the plat, as determined by the results of an engineering study. For plats where a FEMA -mapped Floodplain with a Zone AE classification exists within the plat, the BFE established by the accompanying FEMA- published flood study may be substituted for the engineering study. ❑ A minimum lowest finished floor elevation (FFE) for Buildings shall be established for each Lot within the plat. This minimum FFE shall be twelve (12) inches higher than the highest spot elevation that is located within five (5) feet outside the perimeter of the Building, or two -feet above the BFE, whichever is higher. ❑ If any areas within the plat include a 100 -Year Floodplain (as determined by the results of an engineering study or as established by FEMA), a benchmark shall be established by the Owner within or immediately adjacent to the boundary of the plat. The location, description and elevation of the benchmark are required to be identified on the face of the plat. The elevation of this benchmark shall utilize the same vertical datum as that used in the engineering study to determine the FFE, ❑ A separate drawing containing both existing and proposed topographic information at 2 -FT contour intervals along with the plat boundaries, Easement locations (existing & proposed), and culverts (existing & proposed). ❑ The certification language as found in Appendix C for both the Commissioner's Court approval and the County Clerk's filing certificate shall be located on the face of the plat. These signatures shall be obtained after approval by the Brazos County Commissioner's Court. ❑ If any Lot within the plat will be served by a well or an On-site Sewage Facility (OSSF), a letter must be provided by the Brazos County Health District stating they have examined the plat and that it is in compliance with the Brazos County On-site Sewage Facility (OSSF) Regulations, Construction Standards for On-site Sewage Facility (OSSF) Regulations as published by the Texas Commission Brazos County Subdivision Regulations --"� Page 81 on Environmental Quality (TCEQ). This letter must be signed by a representative of the District prior to Final Plat approval. ❑ If the plat contains a water well site, there shall be a depiction of the TCEQ separation requirements per Title 30, Part 1, Chapter 290, Subchapter D Rule §290.41. ❑ If rural route mailboxes are proposed, the plat note as found in Appendix G.2 for placement of such mailboxes shall be shown on the face of the plat. ❑ If any areas of the plat are located outside of all incorporated areas, the plat note as found in Appendix GA regarding the requirement to obtain a unique Development Permit from the Brazos County Floodplain Administrator prior to locating or altering a structure or land shall be placed on the plat. ❑ It is the responsibility of the Owner to assure that the proposed name of the Subdivision is not duplicated. Subdivisions with different sections are considered unique. The Owner shall check with the County Clerk's records for verification. ❑ Driveway culverts for all Lots shall be designed by a Licensed Professional Engineer. ❑ If entrances or driveways are proposed fronting Texas Department of Transportation (TxDOT) controlled highways, farm -to -market Roads, or others, copies of correspondence with TxDOT are required to be submitted with the Preliminary Plan stating that the general entrance or driveway configuration is within TxDOT's guidelines. Formal approval of the layout from TxDOT is required prior to approval of Final Plat. ❑ The diameter and length for each driveway culvert shall be shown on a table on the plat. This information shall also be placed in the deed restrictions for the Lots in the Subdivision. ❑ The Owner shall provide a letter of serviceability from an entity or entities providing water service or a letter stating that no service is available within 300 feet of the Subdivision and certifying that the Lots are suitable for private wells. ❑ Any Improvements proposed within the Right -of -Way including, but not limited to, irrigation, landscaping, sidewalks, Subdivision identification signs, etc. shall be maintained in accordance with an executed license agreement between the County and the Owner. ❑ This check list along with the required copies of the plat shall be submitted to the County Engineer for approval. ❑ Location and size of all existing and proposed subsurface and surface water drainage facilities, including water bodies on or immediately adjacent to the subject property and detention basins, if needed. ❑ All existing and proposed water courses or manmade drainage channels shall be located within a Common Area to be maintained by Owner. Brazos County Subdivision Regulations Page 82 v"I. Every Master Plan / Preliminary Plan shall include all of the following: ❑ Title Block with the following information: ❑ Name,. address, telephone and email address of Subdivider, recorded Owner, Engineer and surveyor. ❑ Proposed name of Subdivision. (Subdivision name & Street names will be approved through the Brazos County 911.) ❑ Date of preparation. (Include the date of any revisions on the plan.) ❑ Engineer's scale in feet. ❑ Total area intended to be developed. ❑ Proposed number of Lots to be developed. ❑ Abstract name and number. ❑ The Preliminary Plan shall carry the legend "PRELIMINARY PLAN FOR REVIEW PURPOSES ONLY". ❑ North arrow. ❑ Drawn on 24" x 36" sheet to scale of 100 -feet per inch or larger. ❑ Subdivision boundary indicated by heavy lines. Boundary must include all of Parent Tract. ❑ All horizontal control and vertical elevations depicted on the plan shall be tied to NAD83 and NAVD 1988 Datum. ❑ A vicinity map, drawn at a scale appropriate to show all nearby major Roadways and sufficient in detail to identify the location of the proposed plan. ❑ All adjacent property Owner's names, deed record, or Subdivision name, Block and Lot number, and existing use. ❑ All parcels within the boundary of the Subdivision shall have a Block and Lot number shown on the face of the plan drawing. ❑ County boundaries, City limits, Extraterritorial Jurisdiction (ETJ) boundaries, school district boundaries and Subdivision section and/or phase boundaries. ❑ Road names and Road designation (whether the Road will be public or privately owned), pavement width and Right -of -Way width for all proposed Roads within and all existing Roads abutting the plan. (Proposed and existing) ❑ All existing and proposed plan boundary lines, phase/section lines, and Lot lines with bearings and dimensions. ❑ Utility Services. (Water, wastewater, electrical, natural gas, cable, phone, etc.) (Existing and proposed.) ❑ Pipelines: label company with volume and page. ❑ The Preliminary Plan (including the entire Parent Tract if only a portion of: that tract is to be subdivided) shall be shown on a single sheet, regardless of its acreage. The Preliminary Plan may also be shown on multiple sheets if necessary to show all detail and required information as required by this section. ❑ Size, in acres, of all Daughter Tracts. ❑ Centerline tangent lengths and curve data for all proposed Roads. ❑ Easements and rights-of-way shall be dedicated to the public. The dedication of all Easements and rights-of-way shall be accomplished free of liens. Brazos County Subdivision Regulations Page 83 ❑ All proposed Easements and existing Easements of record that have a designated route shall be shown on the plan with bearings and dimensions. The Owner shall be responsible for coordinating with all Utility Providers the location of all utility Easements that are shown on the Final Plat. ❑ Building Setback Lines for each proposed Lot as defined herein. For Subdivisions located within an Extraterritorial Jurisdiction (ETJ), this may be shown on the drawing or included as a plan note. ❑ Metes and bounds description of the property to be subdivided shall be certified by a Registered Professional Land Surveyor (RPLS), describing a beginning point and reciting bearings and distances to a corner of the original land grant survey of which the Subdivision is a part, according to the best available data. (Shown on drawing; not separate description) ❑ Primary control points or descriptions and ties to such control points, to which, later, all dimensions, angles, bearings, Block numbers, and similar data shall be referred. The plat shall be located with respect to a corner of the surveyor tract, or an original corner of the original survey of which it is a part. All boundaries shall be tied to a County control monument. ❑ The plat note regarding Owner's responsibilities as found in Appendix G.4, if not contained in the Owner's dedication. ❑ The On-site Sewage Facility (OSSF) setback as required by the Brazos County Health District ❑ The location, zone classification and panel Effective Date of the 100 -Year Floodplain as identified on the most current Brazos County Flood Insurance Rate Map (FIRM), published by the Federal Emergency Management Agency (FEMA). ❑ If there are any areas within the plat that include a FEMA -mapped Floodplain with a Zone A classification, or if there exists within or adjacent to the plat any water courses whose upstream drainage basin is larger than 64 acres, the plat shall also show the extent of the 100 -Year Floodplain as determined by an engineering study under the seal of a Registered Professional Engineer. This study shall be sufficient in scope to determine and establish a SFE for all points within the plat. ❑ BFE's shall be shown for all points within the plat, as determined by the results of an engineering study. For plats where a FEMA -mapped Floodplain with a Zone AE classification exists within the plat, the BFE established by the accompanying FEMA- published flood study may be substituted for the engineering study. ❑ A minimum lowest finished floor elevation (FFE) for Buildings shall be established for each Lot within the plat. This minimum FFE shall be 12 -inches higher than the highest spot elevation that is located within five feet outside the perimeter of the Building, or two -feet above the BFE, whichever is higher. ❑ If any areas within the plat include a 100 -Year Floodplain (as determined by the results of an engineering study or as established by FEMA), a benchmark shall be established by the Owner within or immediately adjacent to the boundary of the plat. The location, description and elevation of the benchmark are required to be identified on the face of the plat. The elevation of this benchmark shall utilize the same vertical datum as that used in the engineering study to determine the FFE. ❑ A drawing containing both existing and proposed topographic information at 2 -FT contour intervals along with the plat boundaries, Easement locations (existing & proposed), and culverts (existing & proposed). ❑ If the plat contains a water well site, there shall be a depiction of the TCEO separation requirements per Title 30, Part 1, Chapter 290, Subchapter D Rule §290.41. ❑ It is the responsibility of the Owner to assure that the proposed name of the Subdivision is not duplicated. Subdivisions with different sections are considered unique. The Owner shall check with the County Clerk's records for verification. ❑ The Owner shall provide a letter of serviceability from an entity or entities providing water service or a letter stating that no service is available within 300 feet of the Subdivision and certifying that the Lots are suitable for private wells. ❑ If entrances or driveways are proposed fronting Texas Department of Transportation (TxDOT) controlled highways, farm -to -market Roads, or others, copies of correspondence with TxDOT are required to be submitted with the Preliminary Plan stating that the general entrance or driveway Brazos County Subdivision Regulations Page 84 i Evo l. Pg configuration is within TxDOT's guidelines. Formal approval of the layout from TxDOT is required prior to approval of Final Plat. ❑ For Road widening and drainage purposes the Owner shall dedicate the Right -of -Way. In the case of drainage that is provided for the Lots, it shall be located outside of the Right -of -Way in a private drainage Easement. In the case of drainage that is provided for the Roadway, it shall be located within the Right -of -Way. ❑ Indicate the centerline length of each Road in the proposed Subdivision and its design speed. ❑ If the Roads within the Subdivision will be privately maintained, include the appropriate note(s) per the requirements of Article 8 of these Regulations. ❑ Locations of existing and proposed private alleys. ❑ Locations of existing and proposed public areas. ❑ Locations of other public Improvements, including but not limited to parks, schools and other public facilities. ❑ The location of proposed cluster mailboxes, as required. ❑ All proposed Off-site Easements for infrastructure construction must be shown on the Preliminary Plan. ❑ Proposed phasing. Each phase must be able to stand alone to meet requirements of these Regulations. ❑ Location and size of all existing and proposed subsurface and surface water drainage facilities, including water bodies on or immediately adjacent to the subject property and detention basins, if needed. ❑ If the proposed Preliminary Plan is to be a Private Subdivision (containing privately maintained Roads), the title of the plan shall contain the phrase, "A Private Subdivision". Refer to Article 8 for additional requirements. ❑ This check list along with the required copies of the plan shall be submitted to the County Engineer for approval. ❑ Include a description of contributing drainage to the proposed Subdivision. The submittal shall include the area, slope and type of Development in the contributing area. ❑ Drainage narrative in compliance with the BCEDG. ❑ Clearly indicate the method of sanitary sewage treatment and/or disposal such as, but not limited to, municipal sewer service, private sewage disposal system and On-site sewage facilities including the size and location of all proposed sewer mains and manholes. Preliminary grades for each main between manholes and the depth at each manhole shall also be shown. ❑ All existing and proposed water courses or manmade drainage channels shall be located within a Common Area to be maintained by Owner. Brazos County Subdivision Regulations Page 85 Vol. :aL pq,� Every Final Plat must include all of the items provided on the Simplified Plat checklist as well as the following: En For Road widening and drainage purposes the Owner shall dedicate the Right -of -Way. In the case of drainage that is provided for the Lots, it shall be located outside of the Right -of -Way in a private drainage Easement. In the case of drainage that is provided for the Roadway, it shall be located within the Right -of -Way. LI If public Roadways are to be built as part of the plat, the plat note regarding the responsibility for construction of Roadways as found in Appendix G.3 shall be placed on the face of the plat. CJ The plat note regarding Owner's responsibilities as found in Appendix GA, if not contained in the Owner's dedication. 21 Indicate the centerline length of each Road in the proposed Subdivision and its design speed. 21 If more than four mailboxes are to be provided within the Subdivision, cluster !mailboxes shall be provided and the location of such shall be indicated on the plat. CEJ If the Roads within the Subdivision will be privately maintained, include the appropriate note(s) per the requirements of Article 8 of these Regulations. CJ Locations of existing and proposed private alleys. In Locations of existing and proposed public areas. LI Locations of other Public Improvements, including but not limited to parks, schools and other public facilities. Ll All Off-site Easements for infrastructure construction must be shown on the Final Plat with a volume and page listed to indicate where the separate instrument Easements were filed. Separate instrument Easements must be filed prior or concurrently with Final Plat. In Proposed phasing. All phasing shall be in accordance with the approved Master Plan and/or Preliminary Plan and each phase must be able to stand alone to meet requirements of these Regulations. Infrastructure costs should be separate for each phase of the Subdivision. CfJ Location and size of all existing and proposed subsurface and surface water drainage facilities, including water bodies on or immediately adjacent to the subject property. In If the proposed Final Plat is to be a Private Subdivision (containing privately maintained Roads), the title of the plat shall contain the phrase, "A Private Subdivision". Refer to Article 8 for additional requirements. In In the case of an On-site Sewage Facility (OSSF), the Developer shall be responsible for providing a Development Plan, as performed by a Professional Sanitarian, a Licensed Professional Engineer, or person certified as required by TCEQ Title 30 TAC Chapter 285. The sewage disposal plan shall be performed according rules and regulations established by the Brazos County On-site Sewage Facility (OSSF) Order and TCEQ Title 30 TAC Chapter 285. Brazos County Subdivision Regulations Page 86 C/ i7 Vol. „ D p9, ; J We BRAZOSCOUNTY COMMISSIONERS' COURT ACTION FORM DEPARTMENT Road and Bridge DEPT. NUMBER 56001000 DATE OF COURT MEETING: October 3, 2017 ITEM: Consider and take action on the Final Plat of The Portillo Everett Addition Block 1 Lots 1 & 2; 5.10 Acres; Maria Kegans League, A-28; City of Bryan ETJ, Brazos County, Texas. Site is located in Precinct 2. SOURCE OF FUNDS: N/A NOTES/REQUIREMENTS: • Owner: Christopher Portillo • Engineer/Surveyor: J4 Engineering/Kerr Surveying, LLC SUBMITTED BY: R. Alan Munger, County Engineer RWWO11219A1141:1911 •� This Request is ( APP /DENIED [ by Commissioners' Court . Duane Peters, County Judge 1013l1 - Date SH BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPARTMENT: Road & Bridge MEETING DATE: October 3, 2017 SUBJECT: Private Property Access Request permission to enter private property owned by Gerald Anderson on Leonard Road 1.7 miles southwest of SH 47. Property is being used for staging area for Brazos County equipment and materials for work being done to Leonard Road. Site is located in Precinct 4. SUBMITTED BY: IQL,� b -�t Darrell W. Kolwes Right of Way Agent Commissioner Precinct 4 This request is VAPPROVED /❑ DENIED by Commissioners' Court Duane Peters, County Judge Date: /o (3I 1 1 9 BRAZOS COUNTY PRIVATE PROPERTY ACCESS FORM E. Duane Peters Brazos County Judge Steve Aldrich Commissioner Pct. 1 Sammy Catalena Commissioner Pct. 2 Nancy Berry Commissioner Pct, 3 Ina Cauley Commissioner Pct. 4 OWNER(S): Gerald Anderson (979) 703-4746 II. ADDRESS: 4469 Leonard Road Bryan, Texas 77807 V LOCATION OF WORK: 1.7 miles southwest of SH 47 R. Alan Munger, P.E. County Engineer Brazos County Road 8 Bridge Dept. 2817 Hwy 21 West Bryan, Texas 77803 Office: 979-822-2127 Fax 979-775.0453 mmunger@brazoscountyN.gcv R14072 and R14074 —T. J. Wooten Survey, A-59, Tracts 1 and 7,149.77 acres and 39.94 acres DESCRIPTION OF WORK: Request permission to use property for a staging area for Brazos County equipment and materials during work on Leonard Road. Additional Comments: MAINTENANCE: Yes No X IF YES, ESTIMATE FREQUENCY OF MAINTENANCE: NA I (we) the undersigned owner(s) grant permission to Brazos County the ability to access the above mentioned private property for roadwa aintenance purposes. Owner's ' nature: �d Date: Gerald Anderson R. Alan Munger, P. . County Engineer Q"Ou-0, Darrell W. Kolwes Right of Way Agent 1 Vol. Pg. ��' 31 BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2016-2017 BUDGET YEAR NO. 16/17 53.1— 53.3 On this the 3rd day of October 2017 at a regular meeting of the Commissioners' Court, the following members were present: A. Duane Peters, County Judge, Presiding B. Steve Aldrich, Commissioner, Precinct 1 C. Sammy Catalena, Commissioner, Precinct 2 D. Nancy Berry, Commissioner, Precinct 3 E. Irma Cauley, Commissioner, Precinct 4 F. Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on 3rd day of October 2017 the Court heard and approved a budget amendment for the 2016-2017 budget year for Brazos County, Texas; and WHEREAS, expenditure is necessary due to the necessity to meetunusual and unforeseen conditions which could not be reasonably included in the original budget adopted 6 September 2016, the following amendment(s) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 3rd day of October 2017. TIM COMt1HSSIONERS COURT OF BRAZOS COUNTY, TEXAS. Z By: I / Duane Peters, County Judge Original: County Clerk's Office and Attached to the original budget i vol. _ _ P9. '� I BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 16117 - 53.1 FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION I Increase I Decrease General Fund I Cour. Support - Civi Professional Sm'ices 530.001 Geneml Fund I Com Support, - Cicil Sala 8 ltSecs 500.00 General Fnnd I Coun Su or,-Cieil BcnefiU 30.00 I I DRICR I I I Decrease I 0100 i I I I I I I H020000 i 1662000 I I I I \'isidu BailifTs I I I I 11020000 I I I I I I I Coartsu err-Ci.it Realloeation of funds to the appropriate accounts to, v for a vision¢ bailiffs. I ' i gug wu•s, ,..A 3r roval'? �k' iw� ime Ir ai I,Cbunry9udge'Appioval�', - Date+sF'r3j 'x4 I'o'r,\cniunif`no 1'ur"-oiec Onl�'�Xi«Nt; 3Ya$�i3i,5GKTiiiH.�.l�si7': ''1"hii�t'P:ii✓g�Ft'krhF. M5!!rt�e "!�w^�"Vs�a7&"'!y;�'Ye.SeTi!?'ldiu�"r�r�"xC i<5.F4i`ax"A�k=! I I FUND I DIV ACCT DRICR ACCOUNTNAME Increase Decrease I 0100 1110201100 7L09000 CR CrtA olnted Inter reter 530.001 0100 1 H020000 i 1662000 DR I \'isidu BailifTs 300.00 1 0100 I 11020000 53100000 DR ISocial SeruHzy 30.00 I I I I FV01 . I BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 16(17 - 53.2 � s P UD- tmeriCA- Pro—a!InW,P+W }gyp ARDaten3'4a 1 1 T-1 County Judge AppTodal, %rP,Dzto? i',i Fii miw"Pur nies 0iiwAat`d a-nt!§rtftG iv;�i7n'3Y a i"c <if f45 s.3.Pr"25;<.4w:�S > i Ckr i dw'ZL?'3: :.0 a I YZikS'.3�_. :e 9xfdF .°b7 FUND DIV ACCT I DRICR ACCOUNT NAME Increase I Decrease 0100 28000100 60600000 CR Office Supplies 20.00 0100 25000100 61010000 CR jAd,e,tlklng-Lel 300.00 0100 25000100 61120000 1 CR ConOdenUal Funds 1 900.00 0100 =5000100 67256000 DR Equipment -Other I:?000 I I I I I I I Pg y fr.._ BRA70S COUNTY, TEXAS BUDGET AMENDMENTS No. 16117-53.3 1013/2017 FUND DEPARTMENT DIVISION I CATEGORY DESCRIPTIONIncrease Decrease I Grneral Fund I Constable Pct. #4 1 Departmental Seaport _ _ I_ ?90.13 Ge eml Fund I Constable Pct 44 1 1 Contractual Services I L 150.00 General Fund I Conetabie Pct. p4 Repairs & %faint. ACCOUNT NAME I I 30401100 I I I I 390.13 0100 1 30401100 710?0000 I I I I I I I 65150000 DR Com user blains. I 0100 I I 1 DR I I I I I I I I I I I I Conic table 1'ct, k4 I Reallocation of funds to the an ro iatc accounts to eo,'er the uve:ages on computer meimcnance and gasoline. (opar[munt'Appr6valRfi ,+TJr3i`,nDate//f��j�iEi {County'Judge Approvalf<'�^r!1Tf`:rEfSilt3�3Da es:�,ja-.. f'b<9 f Uf'r\ff Ounitfl9Put d,es f)nl\Fa�. wn.6lY.W{ �uM1�.i" �+�b�..i�.�t:Nt1i`�.iJl:iv�ti11�rr�� M1 ✓Jn.�r����FYT'LLiT +�i�.�'.��F '�wr11"�i�{k�r, w�++l+�u�n~1! I I I FUND I DIV ACCT DR1CR ACCOUNT NAME Increase I Decrease 0100 1 30401100 60030000 CR ClnthinaUniG)rms 390.13 0100 1 30401100 710?0000 CR Cam uter Contract, I 1750.00 0100 30101100 65150000 DR Com user blains. 390.131 0100 30.101100 65350000 1 DR Gasoline 1,7;0.001 I I I I I I I I I I FV(07=4L-l' 1I pg,r J BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2017-2018 BUDGET YEAR NO. 17/18 1.1-1.5 On this the 3rd day of October 2017 at a regular meeting of the Commissioners' Court, the following members were present: A. Duane Peters, County Judge, Presiding B. Steve Aldrich, Commissioner, Precinct 1 C. Sammy Catalena, Commissioner, Precinct 2 D. Nancy Berry, Commissioner, Precinct 3 E. Irma Cauley, Commissioner, Precinct 4 F. Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on 3rd day of October 2017 the Court heard and approved a budget amendment for the 2016-2017 budget year for Brazos County, Texas; and WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 5 September 2017, the following amendment(s) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 3rd day of October 2017. THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS. By: Duane Peters, County Judge Original: County Clerk's Office and Attached to the original budget BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 17110. 1.1 (Department Approv �xar.."`�}'�(Dale (Cou_lY� dga Approval .p tiDateTrA itr '7Pk;(y° l oro\tcoiiniin {ur ti'si'sOnli'ia�i1G„Si4t2 i�I48YfI�s�'7i4.S^mii�"iE�i'1tz�."�-�±i�4:UY TA°F+iEn''!%I +�ARF?'�9Fei�'t":ii1 `'ik +':=�.��'0-`'� I I I FUND I DIV I ACCT DRICR I ACCOUNT NAME Increase Decrease 0100 1 Appliances 2.010.00 0100 30201100 67?56000 DR H ei meat -Other 1 2.010.00 I I I I I � I I I I I I I BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 17118-1.2 FUND DEPARTMENT I DIVISION I CATEGORY DESCRIPTION I Increase Decrease General Fund Commissioners Coun Non -0e nmoval Departmental Su ort 11,300.00 Genenl Fund Llation, Administrator Ue anmrnml Su r. 400.00 General Ford Facilities Services IDe artmrntal Su r, 70.0 General Fund I Sheriff. Administration I 1.600.01 General Fund luceuile smices De attmental Su or, 700.0 Geneml Fund (Telephone Other Ficancinc Sources 160.0 Health C Life Fund ti1740000 L Other Finannne Sources 1600.0 I kalthS Lif, Fund Hnl;h i Life Fund flohh and Wdlness Clinic Denarmcntal Sup r, 1,60.0 1 Telephone I I I 31000100 61740000 I I 1 I 0100 1 1 91330000 DR lTmnsfCT to HLI Fund 1,60.001 5000 Cummlasioner's Court. Elvrduns Administramr. Facilities sen krs, Sherrifl - Administrminm.lu.mile. and llealth and M'ellness Clinic 4902800 Reallocation of funds to the a.me.n.a, accounts to Emjtcrl, ex erase tele hone a ndimres m the oce cr Deom..,. TmnsEer from General Fund nnm, Dae� /17/2017i e .f ,-ftp 01, �Couny Judge Approvalq: <.!27,f�'n"�:=YS> ate'-sfj�?�;�•351 f nCAcanmiio ! nr ssrs bn1.31'0".�ti6f. R'w.4.°:�� $_.:� C9BKa a I I I I FUND DIV ACCTDR/CR ACCOUNT NAME Increase Decrease 0100 11000500 61740000 1 CR Tele hone 11 J00.00 0100 112100?0 61%4000 1 DR (Telephone 40.00 0100 170WIOo ti1740000 I DIL Tele hone 1 700.001 0100 1 2500100 1 6174000 1 DR Telephone 1,60.0 0100 1 31000100 61740000 DR (Tele hone 4.00.0 0100 1 91330000 DR lTmnsfCT to HLI Fund 1,60.001 5000 4902800 CR TmnsEer from General Fund 1 1,600.01 SWO 64005100 1 61740000 1 DR ITele Nene 1.60.0 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 17118 - 1.3 1013/2017 FUND DEPARTMENT DIVISION I CATEGORY DESCRIPTION Increase Decrease Hra1W C I-iie Fund Health & Wellness Clinic Decanrnmt l Su can 750.50 licalth & Lite Fund licalth & @InnessClinic hlinur Aceuisitions 750501 1 I I I I I I I I I I I I I I I I I I I I I t I I I I I I Illealth S. Wehner' Clinic Reallmnon of fund's to the apnropriate accounts to purchase eeui anent for the Health & Wellness Em Icvee Clinic. jDup5rtmenlAPP7nSal.'Gi:�`r�,bt� '�"Oato��r',�,^� ?'L��rx'' x sa .V �County__tl9e W",Si For, Ccttoiiiitin 'T urpi:es 0nlF3vL"M`iwYu FUND DIV ACCT I ORICR ACCOUNTNAME Increase Docrease 5000 fiJ00?100 60?30000 CR Illealth Su lie' 1_0.50 5000 64005100 67:.36000 DR IEquipment - Other 15050 I I I I I I I I I BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 17118 -1.4 1013/2017 FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase I Decrease Geneml Permanent General Permanent Improv. Im me. Fund Fund Ca iml Pco'eas Cutitul Owlav 14.31 1.00 Oeneml Permanent Im rov. Fund Othtr Financins Sources N351.00 Health 3 Life Fund Other Financin¢ Sources 14 351.001 Health S Life Fund I Health S Lift Insurance Depanmenml Su r, 14,3; 1.00 I I CR IF, ul ment- Other I I 91330000 1 I I I I I I I I I 14,53100 I I I I I I I I I I I I I I I Ceneral Capital Im ros'emant Fund and Ilealth S Wellness Cllnlc Reallocation of funds to thea ro nate accounts to subscribe to Athem Health far the Health and Wellness Clinic. �dR2`ufv,�•4?Nk � T]e'IS �(.l�'n ♦'tx� �DepprtmeitVAppiaval ` i'vN" "aa: "'1ADat 10„1FIRM ;:yam L rl{ Z.d o'A ro'vel ”` s+'+'aDaIa "s. L_ 9-...Pp..�.*�........�..- -"..... I Cr'.lccnuntm 'l im x. F' I FUND DIV ACCT DR1CR ACCOUNT NAME Increase Decrease 4500 63000500 SO`56000 CR IF, ul ment- Other 11351.00 4500 91330000 1 DR Tmns(a to HL[ Fund 14,351,0 5000 1 =9015000 1 CR 'I'mnsfer Crom Ca ital lm r. Fund 14,53100 5000 1 64005100 61620000 1 DR I Suhscritiore and Publications 14,53, E00 I I I BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 17118. 1.5 snnnn17 FUND DEPARTMENT DIVISION I CATEGORY DESCRIPTION Increase Decrease General Permanent Im nv. Fund Gmeml Permanent Improv. Fund Ceaiwl Pmieas Ca iwl Outlay 24.995.10 General Permanent Int roc. Fund ACCT Other Financing Sources 24 995.10 General Fund I 4500 1 Other Financing Sources 1 24.995.101 General Fund Cnunty Court at Law P Minor Acquisitions 1 10,963.00 General Fund County Court at Lav d'_ Minor Acquisitions 1!,71473 General Fund I Commissionefs Cour, I Non -De anmenwl Minor Acquisitions 2.317.371 I I I I I I 67342000 1 I Funiturc I 0100 21100100 I DR Furniture ll,7 H.i31 0100 11000500 67342000 DR IFunimre 2.317.37 I tul Project, and Coun"' Court at laa' p1. Counta' Cuurt at Lax' 42 and Commissioner's Court f finds to the appropriate accounts to purchase furniture for County Coun at Law 51 and :2, and AG Cour Items were order in F1' 17, but not received by September Fline. Ii N IDep_artmonLAAppioGal' - u akDate ,: iiE9's{si Q r, f �� ICo myJudge;Appro_alt�,'t�4ibnTP�1k'Date j.� (Fou.\cciiiintin I.itr iosci,()nhi$c:�i i?14T.'t'n7At'.`1t`.`i"rI.F?S�irkf7-F0+'d+fTffi%s13`iv.:,`:,is9'L.'S`$!9"."%'°w�`..$s""l0iY.1Fi. I I I FUND DIV ACCT DR/Cft ACCOUNT NAME Increase Decrease 4500 1 630011700 80101003 CR Ceurthnme Renowtloas I '1.994.10 4500 I 91300000 I DR TrareRr to General Fuad 24995.10! OI00 I 49015000 CR (Transfer Cm Cap, Im.Fund 2x,995.10 0100 23000100 67342000 1 Funiturc 70.963.001 0100 21100100 67342000 DR Furniture ll,7 H.i31 0100 11000500 67342000 DR IFunimre 2.317.37 I SCG �c6, a 32 BRAZOSCOUNTY 4.03 POLICY ON LONGEVITY PAY 4.03.1 GENERAL: Brazos County has three types of longevity pay. The County longevity pay adopted by the Commissioners Court; State reimbursed longevity pay as authorized by the Government Code for Assistant Prosecutors; and Longevity pay for Commissioned Deputies as authorized by the Local Government Code. Longevity pay for purposes under the Count\, Longevity Pay Policy is considered benefit pay. and is in addition to the regular salary approved by the Commissioners Court, and set by the employing official and/or department head. Longevity pay will be calculated based on the completion of five-year incremental periods of employment and shall be based on the number of years of service as of September 30`x' of each year. The incremental period shall begin with five years and end with thirty-five years. For pay purposes. longevity pay will be distributed once a year with the first paycheck in November or upon termination ifeligible. 4.03.2 ELIGIBILITY: All full-time regular employees, to include elected officials and to exclude temporary employees, shall be eligible for the longevity pay benefit. Longevity pay will be based on the completion of five-year incremental periods of employment as of September 301a. Employees with an effective termination date of September 30" or earlier will not receive a distribution in the subsequent November. 'file incremental periods will begin with five years and end with thirty-five years. APPROVED Q Dua e Peters Date County Judge 4.03 page I of 4 Vol, Pg. �% BRAZOS COUNTY 4.03 POLICY ON LONGEVITY PAY (continued) 4.03.3 PAYMENT: For pay purposes, longevity will be distributed to each eligible employee once a year with the first pay in November or upon termination if eligible. Longevity pay will be paid based on the following schedule: 5 through 9 years $300 per yr 10 through 14 years $600 per yr 15 through 19 years $900 per yr 20 through 24 years $1,200 per yr 25 through 29 years $1.500 per yr 30 through 34 years $1.800 per yr 35 years and longer $1100 per yr An employee who terminates employment with the County is not entitled to prior service credit with the County should the employee choose to return to County employment at a later date. All previous prior service credits approved by the Commissioners Court will be grandfathered. It is the responsibility of the Commissioners Court to provide budget appropriations for each department's longevity requirement. 4.03 Page 2 oro PERSONNEL CHANGE OF STATUS REQUESTS Commissioner Court Date: October 3, 2017 Department Submitting Information: Human Resources Purpose of Submissions: Consider and Take Action on Change Requests Department Submitting Employee Request Action Requested Request(s) Applies To Exposition Complex Garza, Nicolas Separation Juvenile Services — Detention Robinson, Leonard Separation Road and Bridge Carlos, Carlos Employment Sheriffs Office —Administration Weaver, Crystal Lynn Separation Approved in Commissioners' Court: October 3, 2017 County Judge's or Commissioner's Signature: (This Copy to be attached to minutes) Vac 33 PERSONNEL CHANGE OF STATUS REQUESTS Commissioner Court Date: October 3, 2017 Department Submitting Information: Human Resources Purpose of Submissions: Consider and Take Action on Change Requests 33b Department Submitting Employee Request Action Requested Request(s) Applies To 85`h District Court Chapman, Sophia Change of Status Evans, Kristie Change of Status Frederick, Paula Change of Status Tyler, Steve Change of Status 272nd District Court 3615` District Court Ag Extension Associate Judge 1 Associate Judge 2 Kyriell, Kaetheryne Phillips, Denise Chambers, Tiffany Kirby, Wendy Massey, Patrick Mushinski, Melinda Anderson, Janice Besser, Emily Hoyt, Gina Garcia, Dana Paradis, Lisa Vannest, Wayland Aguilar, George Hencerling, Wendy Hencerling, Wendy Langley, Jimmy Reed, Debbie Swan, Misty Vol. G C pg, c[! Change of Status Change of Status Change of Status Change of Status Change of Status Change of Status Change of Status Change of Status Change of Status Change of Status Change of Status Change of Status Change of Status Employment Change of Status Separation Change of Status Change of Status Brazos Center Bruce, Robert Change of Status Contreras, Victoria Separation Contreras, Victoria Employment Pollock, Zachary Separation Pollock, Zachary Employment Spencer, Joanna Change of Status Sustaita, Miguel Change of Status Zingelmann, Hunter Separation Zingelmann, Hunter Employment Constable Pct. 2 Glidewell, Peter Change of Status Lampo, Donald Change of Status Wendt, Stephanie Change of Status County Auditor's Bates, Amy Change of Status Cao, Thao Change of Status Clayton, Charlton Change of Status Conner, Katie Change of Status Deng, Fang Change of Status Lozano, Rosa Change of Status Mason, Megan Change of Status Murph, Beverly Change of Status Pratt, Brian Change of Status Zdunkewicz, Cindy Change of Status County Court at Law #1 Bailey, Laura Change of Status Matzke, Amanda Change of Status Newton, Tiffany Change of Status Pineda, Crystal Change of Status Price, Robert Change of Status County Court at Law #2 Locke, James Change of Status 2 vol.' �' Pg.l% Rose, Sharon Change of Status Scott, Bradley Change of Stutus Scully, Sharon Change of Status Sustayta, Kathryn Change of Status CCI -#1 / CCL#2 Hammond, Terry Change of Status County Judge Jett, Zachary Separation Jett, Zachary Employment Jones, Garret Separation Jones, Garret Employment County Treasurer's Davis, Laura Change of Status District Attorney's Office Asher, Rashmin Change of Status Assabill, Ekua Change of Status Baker, Brian Change of Status Brick, John Change of Status Calvert, Ryan Change of Status Carter, Melissa Change of Status Carrizalez, Leticia Change of Status Comte, Kara Change of Status Escue, Jessica Change of Status Evans, Ellen Change of Status Falck, Charles Change of Status Graves, Tiffany Change of Status Hebert, Jennifer Change of Status Howell, Doug Change of Status James, Amanda Change of Status Johnson, Melva Change of Status Johnston, Lori Chahge of Status Johse, Michael Change of Status Jones, Lanette Change of Status Kimbrough, Robert C. Change of Status 3 Fvol. f J �' P9. Koenig, Amanda Change of Status Lapp, Carrie Change of Status Lugo, Christina Separation Martin, Ashley Change of Status McClure, Cynthia Separation McClure, Cynthia Employment McLemore Change of Status Newbold, Kenneth Separation Newbold, Kenneth Separation Paul, Sydney Separation Price, Brian Change of Status Sifuentez-Chavarria, Martiza Change of Status Thane, Dennis Change of Status Thomas, Angela Change of Status Tise, Natalie Change of Status Wood, Nathan Change of Status Ybarra, Jacalin Change of Status Zimmerman, Steve Change of Status District Clerk Alexander, Jeri Change of Status Anderson, Marsha Change of Status Brooks, Lauren Change of Status Emert, Kristin Change of Status Galindo, John Separation Galindo, John Employment Hamlin, Marc Change of Status Higgins, Makayla Change of Status Johnson, Jessica Change of Status Limon, Victoria Change of Status Martinez, Gabriela Change of Status Mills, Kathryn Separation Stelma, John Change of Status Thomas, Kasey Change of Status Webster, Evelyn Change of Status 0 Vol. - G G' Pg. �✓% District Clerk — Archival Fund Williams. Heather Mills, Kathryn Change of Status Employment District Clerk — Jury Services Bowhay, Wendi Change of Status McAleese, Megan Change of Status Emergency Management Bailey -Meade, Michele Change of Status Ware, Jason Change of Status Exposition Complex Allen, Charles Separation Allen, Charles Employment Eaton, Harold Separation Eaton, Harold Employment Fadem, Scott Separation Fadem, Scott Employment Gloria, Edith Separation Gloria, Edith Employment Gloria, Viviana Separation Gloria, Viviana Employment Henss, Parker Employment Holliday, Bobby Separation Holliday, Bobby Employment Jones, Jackie Separation Jones, Jackie Employment Kraak, Jay Separation Kraak, Jay Employment Olson, Daniel Separation Olson, Daniel Employment Quarles, Thomas Change of Status Rueda, Guadalupe Employment Sanchez, Tania Separation Sanchez, Tania Employment 5 Vnt. G G Pg. ✓�'� Spelce, John Separation Spelce, John Employment Thomas, Margaret Separation Thomas, Margaret Employment Thomas, Margaret Change of Status Zamora, Frank Separation Zamora, Frank Employment Facilities Services Conde, Isaias Change of Status Davis, Latracy Change of Status Green, Leonard Change of Status Hayes, Ken Change of Status Johnston, Ben Change of Status Joseph, Kyle Change of Status Maddox, Dennis Change of Status Martinez, Carlos Change of Status Mayo, Matt Change of Status Monsivais, Frank Change of Status Reyes, Rose Change of Status Stutts, Ernest Change of Status Turek, Shelley Change of Status Zavala, Jesus Separation Health & Wellness Clinic Information Technology Adams, Keta Miller, Diana Aleman, Juan Blankenship, Mary Caldwell. Eric Gilmore, Charley Knighton, Daryl Pierson, Kathy Rabalais, David Ratcliffe, Bryce Change of Status Change of Status Change of Status Change of Status Change of Status Change of Status Change of Status Change of Status Change of Status Change of Status Vol. __-i G Pg -J69 3 Turnipseed, Tate Change of Status Villalpando, Christopher Change of Status Giles, Karen Change of Status Justice of the Peace Pct. 2 Chavarria, Andria Change of Status DeAtley, D'Anna Change of Status Goerlitz, Shawna Change of Status Munoz, Tommy Change of Status Vela, Elizabeth Change of Status Justice of the Peace Pct. 3 Cancino, Irma Change of Status Giles, Karen Change of Status Hill, Richard Change of Status Hobson, Daicia Change of Status Lewis, Barbara Change of Status Runyon, Mary Change of Status Justice of the Peace Pct. 4 Garcia, Loretta Change of Status Garcia Jr., Louis Change of Status Ray, Denise Change of Status Walker, Johnetta Change of Status Juvenile Court Referee Luna, Aida Change of Status Metropolitan Planning Benthul, Bart Change of Status Rudge, Daniel Change of Status Purchasing Maness, Lani Change of Status Norton, Christy Change of Status Patino, Celina Change of Status Rutledge, Amanda Change of Status Records Management Allen, Lynn Change of Status Stevens, Jean Change of Status 7 Vrd: ? C Pg+���' 1 � Risk Management Sheriffs Office— Commissary Perez, Melissa Becerra, Robin Becerra, Robin Jenson, Robert Jenson, Robert Wehner, Matthew Wehner, Matthew Change of Status Change of Status Change of Status Separation Employment Separation Employment Sheriffs Office— Jail Da Gama Saldanha, Lucieni Separation Da Gama Saldanha, Lucieni Employment Davis, Jason Change of Status Kamara, Oumaru Change of Status Ruland, Joseph Change of Status Smith, Emilee Change of Status Vasquez, Albert Separation Vasquez, Albert Employment Sheriffs Office — Jail Medical Gonzales, Alfonso Separation Gonzales, Alfonso Employment Gonzales, Alfonso Change of Status Veterans Administration Yeppez,Johnny Approved in Commissioners' Court: October 3, 2017 County Judge's or Commissioner's Signature. (This Copy to be attached to minutes) P9. J%% Change of Status E