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HomeMy WebLinkAbout2017-09-19 10:00 AM REGULAR MEETINGBRAZOS COUNTY BRYAN,TEXAS NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT c'I1 SEP S p 3: 03 Waft�NiYzt_c THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON SEPTEMBER 19, 2017 AT 10:00 AM IN THE COMMISSIONERS COURTROOM OF THE COUNTY ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVE., SUITE 106, BRYAN, TX 77803 1. Invocation and Pledge of Allegiance - U.S. and Texas Flag - Chaplain G.H. Jones and Commissioner Aldrich 2. Call for Citizen input and/or concerns Consider and take action on agenda items 3-17: 3. 4. 5. 6. 7 [11 91 10 Proclamation 17-025 proclaiming October 1-7, 2017 as National 4-H Week. Approval of Amendments to Article I I I of the bylaws for the Research Valley Partnership, Inc. Approval of the Debt Management Policy of Brazos County. Payment Authorization to I nformation Management Solution in the amount of $4,134.88 for postage for mailing juror notices; amount of invoice exceeded amount remaining on purchase order. Approval of the following Community Support Contracts for FY 2018: • a. Boys & Girls Clubs of Brazos Valley • b. Keep Brazos Beautiful, Inc. Request the Courts approval of a contract with Guardian Tracking -Employee Management Software for services to be used by the Sheriffs Office. Award and approval of resulting contract for RFP # 18-001, Collection of Delinquent Criminal and Civil Court Costs Fines and Fees as per the recommendation of the approved evaluating committee. Renewal of contract # 18-011 R for Representation of Indigent Juveniles with Gendron E1P9 and Thibodeaux. All terms conditions and pricing will remain the same. 11. Renewal of contract# 18-023R Janitorial Services with A-1 Professional Cleaning. 12. The Final Plat of Lots 5A, 5B and 5C Block 3 Old Spanish Trail Estates Phase 1; being a Replat of Lot 5 Block 3 Old Spanish Trail Estates Phase 1; 9.272 Acres; 0. Wilcox Survey, A-234; Volume 459, Page 175 of the Brazos County Deed Records; Bryan ETJ, Brazos County, Texas. Site is located in Precinct 4. 13. Expenditure Journal Entries 090044-090045 14. Tax Refund Applications for the following: • a. Ducharme McMillen & Associates, I nc. - Duplicate Payment $7.88 • b. Cenlar % Corelogic Tax Service - Overpayment $57.71 • c. Heather Carlton - Overpayment $23.77 • d. CitiMortgage %Corelogic Real Estate - Overpayment $10,337.04 • e. Breck-CS Commercial LLC %Jamespoint Management -Overpayment $1,331.85 15. Budget Amendments. Budget Amendments FY 16/17 51.1 - 51.6 16. Personnel Change of Status. a. Personnel Action Forms FYI b. Personnel Action Forms FYI 17. Payment of Claims. 18. Sheriff s report on inmate population. 19. Announcement of interest items and possible future agenda topics. 20. Call for Citizen input and/or concerns 21. Adjourn. PUBUC COMMENTS Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four minutes per person. Persons are invited to submit comments in writing on the agenda items and/or attend and make comment at the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas Constitution. As a Constitutional Court, the Brains County Commissioners Court also possesses the power to issue a Contempt of Court Citation under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in attendance at any Regular, Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to, andlor addressing the Court; in participating in public discussions before the Court; and in all actions in the presence of the Court. Those members of the public who are inappropriately attired and/or who do not conduct themselves in an orderly and appropriate manner will be ordered to leave the meeting. Refusal to abide by the Courts Order and/or continued disruption of the meeting may result in a Contempt of Court Citation. It is not the intention of the Brains County Commissioners Court to provide a public forum for the demeaning of any individual or group. Neither is It the intention of the Court to allow a member (or members) of the public to insult the honesty and/or integrity of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively. Accordingly, profane, insulting or threatening language directed toward the Court and/or any person in the Court's presence and/or racial, ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following sanctions: 1. cancellation of a speaker's time; 2. removal from the Commissioners Court; 3. a Contempt Citation; andlor 4. such other and/or criminal sanctions as may be authorized under the Constitution, Statutes and Codes of the State of Texas. The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda property posted prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The Open Meeting Law does not expressly prohibit responses to public comments by the Comxrrissioners Court. However, responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County Judge and/or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite existing policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act Section 551.042. INVOCATION Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Court. The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave., Suite 106, Bryan, TX77803 is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two working days before the meeting. To make arrangements, please call (979) 361-4102. V01. -r.zu_ Pg. MINUTES SEPTEMBER 19, 2017 BRAZOS COUNTY COMMISSIONERS COURT REGULAR MEETING A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Administration Building, 200 South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m, on Tuesday, September 19, 2017 with the following members of the Court present: Duane Peters, County Judge, Presiding; Steve Aldrich, Commissioner of Precinct 1; Sammy Catalena, Commissioner of Precinct 2; Nancy Berry, Commissioner of Precinct 3, Absent; Irma Cauley, Commissioner of Precinct 4; Karen McQueen, County Clerk. The attached sheets contain the names of the citizens and officials that were in attendance. Invocation and Pledge of Allegiance - U.S. and Texas Flag - Chaplain G.H. Jones and Commissioner Aldrich Judge Peters led the prayer in Chaplain Jones' absence. 2. Call for Citizen input and/or concerns Judy LeUnes spoke to the Court about the assistance she received after her horse became trapped in flood waters. Mrs. LeUnes commended Sheriff's Deputies Bill Kristof, Kris Fraley, David Villarreal, members of the Volunteer Fire Department and the Texas A&M University Veterinarian students who helped her that day. She said that everyone worked together. Mrs. LeUnes said she could not thank everyone enough especially Deputy Kristof for all his help. Vol 58 Pg. Consider and take action on agenda items 3-17: 3. Proclamation 17-025 proclaiming October 1-7, 2017 as National 4-H Week. The County Judge read aloud Proclamation 17-025 designating the week of October 1 through 7, 2017 as "National 4-H Week' in Texas. The Court commends the 4-H Youth Development Program of the Texas A&M Agril-ife Extension Service and the many men and women who have made the program a success. Officers of the 4-H County Council introduced themselves to the Court. The County Judge then presented the proclamation to the 4-H members. A copy of the proclamation is attached. Motion: Approve, Moved by Commissioner I rma Cauley, Seconded by Commissioner Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Catalena, Cauley, Peters. Absent: Berry. 4. Approval of Amendments to Article I I I of the bylaws for the Research Valley Partnership, Inc. A copy of the amended by-laws is attached. Motion: Approve, Moved by Commissioner Steve Aldrich, Seconded by Commissioner Sammy Catalena. Passed. 4-0. Ayes: Aldrich, Catalena, Cauley, Peters. Absent: Berry. 5. Approval of the Debt Management Policy of Brazos County. County Auditor Katie Conner mentioned that nothing has changed in the procedures, but wanted to write it into a policy to prepare for Certificates of Obligation and Refunding Bonds. Commissioner Aldrich asked if the Investment Policy has been reviewed. County Treasurer Laura Davis stated that it is reviewed annually by the Investment Committee and that changes were made recently. A copy of the policy is attached. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Catalena, Cauley, Peters. Absent: Berry. 6. Payment Authorization to Information Management Solution in the amount of $4,134.88 for postage for mailing juror notices; amount of invoice exceeded amount remaining on purchase order. This payment authorization was requested by District Clerk- Jury Services Department. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Vol. Sh' Py. 2,10.. Sammy Catalena. Passed. 4-0. Ayes: Aldrich, Catalena, Cauley, Peters. Absent: Berry. Approval of the following Community Support Contracts for FY 2018: • a. Boys & Girls Clubs of Brazos Valley • b. Keep Brazos Beautiful, Inc. A copy of the contracts is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Catalena, Cauley, Peters. Absent: Berry. 8. Request the Court's approval of a contract with Guardian Tracking -Employee Management Software for services to be used by the Sheriff's Office. A copy of the contract is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Catalena, Cauley, Peters. Absent: Berry. 9. Award and approval of resulting contract for RFP # 18-001, Collection of Delinquent Criminal and Civil Court Costs Fines and Fees as per the recommendation of the approved evaluating committee. The Court voted unanimously to accept the recommendation of the Evaluating Committee and awarded RFP #18-001 Collection of Delinquent Criminal and Civil Court Costs Fines and Fees to McCreary, Veselka, Bragg and Allen, P.C. (MVBA). A copy of the bid tabulation and contract is attached. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Irma Cauley. Passed. 4-0. Ayes: Aldrich, Catalena, Cauley, Peters. Absent: Berry. 10. Renewal of contract # 18-011 R for Representation of Indigent Juveniles with Gendron and Thibodeaux. All terms conditions and pricing will remain the same. A copy of the renewal of contract is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Sammy Catalena. Passed. 4-0. Ayes: Aldrich, Catalena, Cauley, Peters. Absent: Berry. 11. Renewal of contract # 18-023R Janitorial Services with A-1 Professional Cleaning. A copy of the renewal of contract is attached. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Irma Cauley. Passed. 4-0. Ayes: Aldrich, Catalena, Cauley, Peters. Absent: Berry. 12. The Final Plat of Lots 5A, 5B and 5C Block 3 Old Spanish Trail Estates Phase 1; being • �. a Replat of Lot 5 Block 3 Old Spanish Trail Estates Phase 1; 9.272 Acres; O. Wilcox Survey, A-234; Volume 459, Page 175 of the Brazos County Deed Records; Bryan ETJ, Brazos County, Texas. Site is located in Precinct 4. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Sammy Catalena. Passed. 4-0. Ayes: Aldrich, Catalena, Cauley, Peters. Absent: Berry. 13. Expenditure Journal Entries 090044-090045 A copy is attached. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Catalena, Cauley, Peters. Absent: Berry. 14. Tax Refund Applications for the following: • a. Ducharme McMillen & Associates, Inc. - Duplicate Payment $7.88 • b. Cenlar % Corelogic Tax Service - Overpayment $57.71 • c. Heather Carlton - Overpayment $23.77 • d. CitiMortgage %Corelogic Real Estate - Overpayment $10,337.04 • e. Breck-CS Commercial LLC %Jamespoint Management- Overpayment $1,331.85 Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Sammy Catalena. Passed. 4-0. Ayes: Aldrich, Catalena, Cauley, Peters. Absent: Berry. 15. Budget Amendments. Budget Amendments FY 16/17 51.1 - 51.6 51.1 Reallocate funds for Fleet Services. 51.2 Transfer funds from Contingency to Court Support -Civil. 51.3 Reallocate funds for the Sheriff's Office. 51.4 Reallocate funds for the County Drug Court Program. 51.5 Transfer funds from Contingency to the Sheriff's Office. 51.6 Recognize revenue for Group Insurance in the Health & Life Fund. Motion: Approve, Moved by Commissioner I rma Cauley, Seconded by Commissioner Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Catalena, Cauley, Peters. Absent: Berry. 16. Personnel Change of Status. a. Personnel Action Forms FY17 b. Personnel Action Forms FY18 va. ��— P9• A copy of the Personnel Change of Status requests for a and b is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Sammy Catalena. Passed. 4-0. Ayes: Aldrich, Catalena, Cauley, Peters. Absent: Berry. 17. Payment of Claims. Claims 7159407-7159675 Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Catalena, Cauley, Peters. Absent: Berry. 18. Sheriff's report on inmate population. Sheriff Chris Kirk stated there were 674 inmates in jail, 44 have electronic monitors and 5 are pending for monitors. Sheriff Kirk said the Aransas County inmates have all been transported back to their county. 19. Announcement of interest items and possible future agenda topics. Commissioner Aldrich announced that he attended the Intergovernmental Committee meeting on September 18, 2017 and heard some interesting information regarding housing trends in Brazos County from realtorAmy DuBose. Judge Peters stated that there is a 1.8 acre tract of land in the Millican area that is owned by Brazos County. He said that it will be placed on a future agenda so the Court can make a decision on what to do with that land. 20. Call for Citizen input and/or concerns Judge Peters commented that he saw a Sheriff's Deputy on the side of the road changing a lady's tire in the heat. He said that is Public Service and he thanked the Sheriff and Deputies for all they do in the community. Judge Peters introduced Keta Adams as the new Physician's Assistant at the Employee Clinic. Mrs. Adams said that she is looking forward to working at the new clinic. J udge Peters also introduced Diana Miller as the nurse for the clinic. He went on to say the clinic should be ready to open soon and employees will have the advantage of not paying a co -pay for their health care needs. 21. Adjourn. vol. A -57Y Py. �b The foregoing minutes of the Commissioners Court meeting held September 19. 2017 have been examined and are approved in open Court this 10th day of October, 2017, in Bryan, Brazos County, Texas. Duane Peters County Judge & b5e4 Sammy Catalena Commissioner, Precinct 2 Commissioner, Precinct Attest: Steve Aldrich Commissioner, Precinct 1 Nancy Berry Commissioner, Precinct 3 P Vol. a�� a. Name BRAZOS COUNTY CoNMSSIo'NTR�S COURT QDAY OF , 20 (0,'o o AW . Organization PR —Loi ttPv�y�a�n �2�)lc�wSk� - Arlt Nkibe- �1 V� \ b\,j \\ \ Y-nyla (44AMIA to d o-ri'3 yV� qq Fvoi. �Sfl p9 L-7_) I BRAZOS COUNTY CONMSSIONER' S COURT 4Iuy� --► Dame (PLEASE PRINT ml 411. MMIN L ,. Pg 19- Of =:t 20/ -� Organization (PLEASE PRINT y-� I -)-H L4 --7'--] �- /¢ C SL v,' i iC4C p , Vol. 2-J-0 Pg. Pg 3 of BRAZOS COUNTY CONMSSIONER'S CURT DAY OF , 201 Name (PLEASE PRIM ') �tiA /j'c�-FIe✓ J f L n/ ✓� Kefo'-, VY�n Organization (PLEASE PRINT ec hS� 4 vs�� Vol. cUE Pg. 22 NAT ONAL s •c Proclamation WHEREAS, The '&M& l .Q,II f)Mf4 M (DU -(k is proud to honor the 4-H Youth Development Program of the Texbd A&M AgriLife Extension Service for 110 years of providing experience -based education to youngsters throughout the Lone Star State; and WHEREAS, This admirable program, which seeks to provide a learning experience for the whole child, including head, heart, hands, and health, helps young Texans to acquire knowledge, develop life skills, and form attitudes to enable them to become self-directed, productive, and contributing members of our society; and WHEREAS, Its more than 550,000 urban, suburban, and rural youth participants, ranging in age from eight to nineteen, hail from diverse ethnic and socioeconomic backgrounds and truly represent a cross-section of the state; and WHEREAS, The program undoubtedly could not have achieved the success that it has today were it not for the service of its more than 22,000 volunteers, who have given generously of their time, talents, energies, and resources to the youth of Texas; and WHEREAS, Throughout its proud history, the 4-H program has developed positive role models for countless Texans and through its innovative and inspiring programs, continues to build character and to instill the values that have made our state strong and great; now,, therefore, be it RESOLVED, That the YA'7Vr) C-�plY mj1j jbr,4rO(A(7 , hereby designates October 1-7, 2017 as National 4-H Week in Texas add commend the 4-H Youth Development Program of the Texas A&M AgriLife EjrRcrtstatr�rytice a e Hymen and women who have made the program a success. \\ �� County Judge Commissioner Precinct 1 A1-5 � Commissioner Precinct 3 a)►-ql i� Date Comssioner Precinct 2 Vol. Pg.�2 z 3 BYLAWS OF The Research Valley Partnership, Inc. ARTICLE III. APPOINTMENT AND QUALIFICATIONS OF DIRECTORS Directors shall be appointed to the Board by those organizations, governments, educational institutions or business entities (herein referred to. as a "Constituent") wishing to participate in the mission of the Corporation and which fit into one of three categories as follows: Category I shall consist of the cities of Bryan, Texas, College Station, Texas, Brazos County, Texas and The Texas A&M University System or its designee each of which is required to contribute, on an annual basis, the minimum sum of $350,000.00. Failure of any Category I Constituent to contribute at the $350,000.00 level presently, shall result in the loss of the right to appoint Board members on the Corporation's board. Constituents of Category I shall each have the right to appoint three board members. Constituents in Category I will be required to contribute equal funding with equal representation. Category II shall consist of the Research Valley Partnership, Inc., Invest Research Valley Leadership Council and the Bryan— College Station Chamber of Commerce. These Constituents shall each be entitled to appoint two (2) board members, except for the Bryan — College Station Chamber of Commerce, which shall appoint one (1). No financial contribution is required of Category II Constituents unless such Constituent wishes to increase its presence on the Board, in which case a Category II Constituent must contribute financially to the Corporation based upon the financial contribution chart set forth below. Category III shall consist of those Constituents that do not meet the definition of a Category I or II Constituent and make an annual financial contribution to the Corporation for which it has the right to appoint a Director(s), as follows: Dollar Amount # of Directors Less than $120,000 no directors $120,000 — $239,999 one director $240,000 - $349,999 two directors $350,000 or more three directors The Board position currently appointed by the President of Blinn College's Brazos County Campus will be eliminated in May 2018, at which time, Blinn College shall be classified as an Category III Constituent. May 2017 Eo1 �-J � Pg. -9 -,z No more than two (2) appointees representing the City of Bryan, City of College Station and Brazos County to the Corporation Board shall be an elected member of City Council or Commissioner's Court. In addition to duties of the Corporation board members outlined herein, it shall be the duty of these elected officials to serve a liaison function between the Corporation and the governing body of the governmental entity from which they were appointed. Such liaison role may include providing periodic reports on the activities and plans of the Corporation to the governmental body and communication of the priorities of the governing body to the Corporation Board. The remaining non -elected representatives of the cities and county shall meet whatever qualifications the entity may establish. At such time that the appointed elected representative should cease to be an elected official, he/she will be required to resign the Corporation Board position and the governmental entity affected will appoint a new representative from the entity to fill the vacant position. The Bryan City Manager and the College Station City Manager shall serve as ex -officio members of the Board of Directors, without vote. The Bryan Independent School District and College Station Independent School District Superintendents and the Brazos Valley Council of Governments Executive Director shall also serve as ex -officio members of the Board of Directors, without vote. The Chamber of Commerce appointed director will be appointed for a one-year term, not to exceed six (6) consecutive terms. All other voting Directors may serve no more than one (1) unexpired term, plus two (2) consecutive three (3) year terms as Director of the Corporation except as noted below regarding Immediate Past Chairman and elected officials. Any Director of the Corporation who is ineligible for immediate reappointment under the preceding sentence is ineligible for reappointment for a period of one (1) year following the expiration of his term. Notwithstanding the ineligibility of the Immediate Past Chairman, pursuant to the preceding paragraph to continue to serve on the Board, the Immediate Past Chairman shall continue to serve as a voting member of the Board and a voting member of the Executive Committee until the end of the term of the then serving Chairman. Elected officials may be appointed for additional terms or partial terms by their respective City Councils and Commissioners Court, not to exceed their term as an elected official. May 2017 Z7 �Plhi Duane Peters Date County Judge Vol. Z�_8: Pg. 5 BRAZOS COUNTY, TEXAS TE Ell pp ®F PR Duane Peters Date County Judge DEBT MANAGEMENT POLICY Adopted by Commissioners' Court Vol. c�-SCY P9• 2 ZL Table of Contents Section Title Page 1. Purpose and Objectives..............................................................1-2 2. Scope.........................................................................................2 3. Roles and Responsibilities .............................................................3-4 4. Reporting....................................................................................5 5. Organization Affected....................................................................5 6. Use of Debt Instruments...............................................................5-6 7. Structure and Type of Debt...........................................................6-7 S. Debt Limits...............................................................................5-9 9. Method of Sale..............................................................................9 10. Reimbursement Resolution............................................................10 11. Refunding of Debt.......................................................................10 12. Investment of Debt Proceeds.........................................................11 13. Continuing Disclosure..................................................................I1 14. Material Events..................................................................... 11-12 15. Arbitrage..............................................................................12 16. Definitions..............................................................................12-14 vol. 5 pg. 2 !__ TITLE: DEBT MANAGEMENT POLICY EFFECTIVE DATE: Section 1 PURPOSE AND OBJECTIVES 1.1 Purpose The purpose of this policy is to provide guidance regarding the issuance, management, continuing evaluation and reporting on all debt obligations issued by Brazos County, Texas (the "County"). The Brazos County Commissioners', Court recognizes there are no absolute rules or easy formulas that can substitute for a thorough review of all information affecting the County's debt position. Debt decisions should be the result of deliberative consideration of all factors involved. This policy is intended to augment the deliberation process by addressing the methods, procedures and practices to be utilized to ensure effective and judicious fiscal management of County funds. Adherence to a debt management policy helps to ensure that government maintains a sound debt position and that credit quality is protected. The terms of this Debt Management Policy (the "Policy") are intended to comply with all Texas and Federal Law governing debt, including, but not limited to, Texas law, Internal Revenue Service rules and regulations, United States Securities and Exchange Commission ("SEC") regulations, Municipal Securities Rulemaking Board ("MSRB") regulations, court rulings, and existing County debt covenants. 1 vol. ; 5X Pg. 1.2 Objectives It is the intent of the County to establish this debt management policy to: • Ensure high quality debt management decisions; • Impose order and discipline in the debt issuance process; • Promote consistency and continuity in the decision making process; • Demonstrate a commitment to long-term financial planning objectives, and • Ensure that the debt management decisions are viewed positively by rating, agencies, investment community and taxpayers. Section 2 iYK1]2 2.1 This Policy shall govern debt obligations issued by the County that finance the construction or acquisition of infrastructure and other assets or to refinance existing debt. The County may also desire to issue debt obligations on behalf of external agencies, nonprofit corporations, or other authorities for the purpose of construction or acquisition of infrastructure or other assets that further the goals and objectives of County government. In that case, the County shall take reasonable steps to confirm the financial feasibility of the project and the financing solvency of any necessary borrower; and shall take all reasonable precautions to ensure the public purpose and financial viability of such transactions. Section 3 ROLES AND RESPONSIBILITIES 3.1 As provided by the Texas Local Government Code, each member of Commissioners' Court has a fiduciary responsibility in the management of the County's indebtedness. All debt programs are to be made in accordance with applicable Texas and federal regulations. The Commissioners' Court will approve all County indebtedness. 3.2 The county auditor and the budget officer of the County have the primary responsibility for making debt -financing recommendations to the Commissioners' Court. 3.3 The County shall engage external bond counsel for each debt issue to perform all services customarily provided by any counsel, including providing legal opinion on all debt issuances, preparation or review of all debt -authorizing resolutions and related documents and agreements, registering all debt issuances with the Attorney General's Office, etc. All debt issued by the County includes a written opinion by bond counsel affirming that the County is authorized to issue the debt and determining the debt's federal income tax status. 2 vol. C�-f P9. 3.4 The County shall engage an external financial advisor (the "Financial Advisor") for each debt issue to provide recommendations (including the type of financing, call, security and credit enhancement features, term, time and manner of sale, reasonableness of costs, and other terms and conditions), evaluate at the time of issuance the reasonableness of interest rates, underwriter fees, financing costs, and other related issues, preparing the official statement for each bond issuance, and handle all tasks leading to the completion of the debt issuance. The financial advisor will also coordinate communication with the rating agencies and potential and existing credit enhancers, recommend the best qualified underwriters for the negotiated sale of the County's debt. For specific issuances and debt transactions, the County may engage an expert financial advisor with specialized knowledge in the specific area being considered. To ensure independence, the financial advisor neither will bid on nor underwrite any County debt issues. 3.5 The County may utilize paying agents on County indebtedness. The fees and expenses for servicing outstanding debt are paid from the fiscal agent fee account in the debt Service Fund. 3.6 The County may periodically select other service providers (e.g. escrow agents, verification agents, trustees, arbitrage consultants, etc.) as necessary to meet legal requirements and minimize net County debt costs. These services can include debt restructuring services and security or escrow purchases. The County may select first(s) to provide such financial services related to debt without a RFP or RFQ, consistent with County and State legal requirements. 3.7 The County Auditor and the Budget Officer will coordinate all activities necessary to issue debt, including, but not limited to: • Review of resolutions provided by bond counsel; • Review of offering memoranda provided by financial advisors; and • Review of all related financial analyses. 3.8 The oversight responsibility for post -issuance compliance is assigned to the County Auditor. The Office of the County Auditor is responsible for preparing and submitting the annual continuing disclosure and the material event notice pursuant to SEC Rule 15C2- 12. The Office of the County Auditor is also responsible for ensuring compliance with the filing requirements of the Internal Revenue Service related to arbitrage rebate. 3.9 The Office of the County Auditor is responsible for keeping all documentation relating to the debt issuance. Material records should generally be kept for as long as the bonds are outstanding, plus 3 years after the final redemption date of the bonds. These records include, but are not limited to, the following: • Basic records relating to the bond transaction (including the trust indenture, loan agreements, and bond counsel opinion); • Documentation evidencing expenditure of bond proceeds; 3 Vol. � Pg. • Documentation evidencing use of bond -financed property by public and private sources (i.e., copies of management contracts and research agreements); • Documentation evidencing all sources of payment or security for the bonds; and • Documentation pertaining to any investment of bond proceeds (including the purchase and sale of securities, SLGs subscriptions, yield calculations for each class of investments, actual investment income received the investment of proceeds, guaranteed investment contracts, and rebate calculations). 3.10 The County Auditor and the Budget Officer are responsible for properly recording the financial transactions relating to the debt issuance to the County's financial system. The debt proceeds (based on the face amount of the debt), discount, and premium must be presented as other financing sources and uses. The debt issuance costs should be presented as expenditure. All transactions for each debt issuance should be recorded in the fund where the debt issuance was budgeted. 3.11 The Office of the County Auditor is responsible for reporting monthly in its financial report a schedule that includes outstanding debt requirements as well as commercial paper activity. These reports will include principal and interest requirements, dates for each and related interest rates. 3.12 The Office of the County Treasurer and the Office of the County Auditor are responsible for assuring that all debt service payments are made in a timely manner to the appropriate paying agents. Debt service payments will be made for all issues on or before the due date as stated on the debt schedule. They will also be made via electronic funds transfer in order to enhance the security and timeliness of, payments and to maximize the investment return on County funds. 3.13 The County's bond counsel, with assistance from the County and other professionals associated with the financing, shall prepare an Internal Revenue Service Form 8038-G, Information Return for Tax -Exempt Governmental Obligations, in connection with each tax-exempt debt issuance issued by the County. Each IRS form 8038-G prepared for a tax-exempt debt issuance will be filed with the IRS no later than the 151' day of the 2°d calendar month after the close of the calendar quarter in which the tax-exempt obligation to which such Form 8038-G related is issued. Every Form 8038-G shall be filed by the County's bond counsel with the IRS. 3.14 Offices and Departments administering projects financed with debt funding are responsible to comply with Section 16 of this Policy. 4 vol. ,cL�! Pg. Section 4 4.1 The office of the County Auditor is responsible for reporting monthly in its financial report a schedule that includes outstanding debt requirements as well as commercial paper activity. These reports will include principal and interest requirements, dates for each and related interest rates. 4.2 The Office of the County Auditor is responsible for preparing and submitting the annual continuing disclosure and the material event notice pursuant to SEC Rule ISC2-12. 4.3 In the event the County owes arbitrage rebate to the IRS, the Office of the County Auditor is responsible for ensuring compliance with the filing requirements of the Internal Revenue Service (Form 8038-T) besides paying the arbitrage rebate. Section 5 ORGANIZATIONS AFFECTED 5.1 All County offices and departments must comply with the guidelines and procedures set forth in this Policy. Section 6 USE OF DEBT INSTRUMENTS 6.1 Debt financing will not generally be considered appropriate for any recurring purpose such as current operating and maintenance expenditures. The County will use debt financing for the acquisition of capital assets and capital improvement projects which may include certain operating expenditures required to implement the projects under the following circumstances: a. The acquisition of all debt funded assets and debt funded projects must be approved by the Commissioners' Court; b. The term of any debt should never exceed the useful life of the asset, or the weighted average useful life of a group of assets when multiple assets are funded in a single issue. Further, the maturity of any debt instrument shall not exceed 40 years (Texas Government Code, Section 1201.022). c. Revenues must be sufficient to service the debt, whether from future property taxes, user fees, or other specified and reserved; d. The total project budget must be reviewed and approved by the Commissioners' Court; and 5 Vol. -Y Pg. e. Compliance with the appropriate provisions of Texas Law and the Internal Revenue Code of 1986 as amended. 6.2 Per General Accounting Standards Board (GASB) guidelines, activities associated with developing and installing computer software projects will be divided into three stages of project development: a. Preliminary project stage, which includes the conceptual formulation and evaluation of alternatives, the determination of the existence of needed technology, and the final selection of alternatives; b. Application development stage, which includes the design of the chosen path, including software configuration and software interfaces, coding, installation of hardware and testing, including the parallel phases and data conversion phases; and c. Post-implementation/operation stage, which includes training and application maintenance. Only activities associated with the application development stage will be debt financed. 6.3 Direct costs of materials and services consumed in developing or obtaining internal -use computer software, including payroll -related costs devoted directly to the project, may be financed with debt. Section 7 STRUCTURE AND TYPE OF DEBT 7.1 Debt service will be structured to match projected cash flows and minimize the impact on future property tax levies. 7.2 Debt will be structured for the shortest amortization period consistent with a fair allocation of costs to current and future beneficiaries or users. The term of the debt issuance should equal the lesser of the useful life of the asset being financed or the maximum of 40 years in accordance with Chapter 1201.022 of Texas Government Code. 7.3 The types of debt instruments that may be issued by the County include: a. Limited Tax General Obligation Bonds; b. Certificates of Obligation; c. Refunding Bonds; d. Revenue Bonds; e. Variable Rate Debt; f. Commercial Paper; g. Tax Anticipation Notes; and r 6 � h. Any other debt instrument authorized for issuance by a County in accordance with the Texas Government Code or other applicable law. 7.4 Principal and interest retirement schedules shall be structured to: (1) achieve a low borrowing cost for the County; (2) accommodate the debt service payments of existing debt; and (3) respond to perceptions of market demand. Shorter maturities shall always be encouraged to demonstrate to rating agencies that debt is being retired at a sufficiently rapid pace. 7.5 Optional debt redemption shall be provided for the debt issuance termed at 10 years or longer. In the event of an optional debt redemption (in full or in any portion of the principal sum thereof) being called for, the notice of redemption must be given no less than 30 days to the redemption date to the registered owners of the debt to be redeemed. 7.6 Chapter 1204.006 of Texas Government Code provides that a public security issued by a governmental entity may not bear interest at a rate greater than a net effective interest rate of 15 percent. 7.7 Debt incurred shall generally be limited to obligations with serial and term maturities. 7.8 Generally, tax-exempt debt will be issued. However, when appropriate and when the cost of a project is greater than $5 million, no more than 10 percent of the amount to be financed may be issued in the form of taxable debt. Section 8 DEBT LIMITS 8.1 Section 1301.003 of the Texas Government Code, as amended, limits the amount of bonds that may be issued for certain purposes as follows: Courthouse Bonds 2.0% of Assessed Valuation Jail Bonds 1.5% of Assessed Valuation Vol. _ �.LW P9• Courthouse and Jail Bonds 3.5% of Assessed Valuation Road & Bridge Bonds 1.5% of Assessed Valuation However, courthouse, jail and certain other types of bonds may be issued under the authority of Section 1473.101 of the Texas Government Code, as amended, which removes the above limitation, 8.2 Article 8, Section 9, Texas Constitution, imposes a limit of $0.80 per $100 assessed valuation for all constitutional purposes, including the general fund, permanent improvement fund, road and bridge fund and jury fund, and debt service of any outstanding bonds or other obligations issued against such funds. Administratively, the Attorney General of the State of Texas will permit allocation of $0.40 of the $0.80 constitutional tax rate for debt service. 8.3 The County shall use economic ratios as a tool to assist in providing an objective analytical approach to determine debt capacity for new projects. These ratios may include: a. Debt per capita; b. Debt as a percent of statutory debt limit; c. Debt as a percent of appraised valuation; d. Debt service payments as a percent of governmental expenditures; or e. Level of overlapping net debt of all local taxing jurisdictions. 8.4 The County will maintain a debt service fund balance of at least 2 percent of the original debt issuance amount each year to ensure availability of funds to meets the debt service payments in the event of tax revenue shortfalls; provided; however, that this requirement shall comply with the provisions of the Internal Revenue Code of 1986, as amended. 8.5 Brazos County will strive to maintain the following industry -standard ratios: 1. Net bonded debt to taxable value should not exceed that range of 1.0% - 1.5%. This ratio measures debt levels against the property tax base which generates the tax revenues that are the main source of debt repayment. 2. Net bonded debt to population should not exceed $800 per capita. This ratio measures the burden of debt paced on the size of the population supporting the debt and is widely used by rating analysts as a measure of an issuer's ability to repay debt. 3. Debt service to total expenditures (operating expenditures and debt service combined) shall be less than 20%. This ratio reflects the County's budgetary flexibility to adapt spending levels and respond to economic condition changes. 4. A total debt target of 8% or less of taxable value for all overlapping debt in Brazos County (county, city, school district and other) will be established, in concert with cooperative efforts toward sharing this goal with the other debt - issuing entities. Pg. Section 9 METHOD OF SALE 9.1 The County may use competitive sales, negotiated sales, or private placements. When considering the method of sale, the County will take into consideration: a. Financial conditions; b. Market conditions; c. Transaction -specific conditions; d. County -related conditions; and e. Risks associated with each method. 9.2 Competitive sales are the preferred method under the following circumstances: a. A general obligation pledge or annual appropriation of general revenue; b. Simple structure and financial analysis; c. Stable financial market; and d. Moderate par amount. 9.3 Negotiated sales are the preferred method under the following circumstances: a. Complex transactions that require extensive financial modeling, credit analysis, pre -marketing efforts, or that are interest rate sensitive; and b. Volatile financial markets 9.4 Private Placement is the preferred method under the following circumstances: a. Small issue size; b. Questionable security for the issue; and c. Overall cost savings to the County. Section 10 REIMBURSEMENT RESOLUTION 10.1 As provided in the Texas Government Code, Section 1201.042, as amended, Department of the Treasury Regulation, Section 1.150-2 of the Internal Revenue Code of 1986 as amended, Commissioners' Court may decide that it is in the County's best interest to pass a reimbursement resolution prior to the formal issuance of debt. The purpose of the resolution would be to announce the intent to reimburse itself for expenditures related to capital programs for which debt will be issued and the General Fund could then be reimbursed once the debt is sold. The County will intend to reimburse itself within 18 months from the later of date of the original expenditure or the date the property financed is placed into service (but in no event more than 3 years after the original expenditure is paid). Section 11 REFUNDING OF DEBT 11.1 The County's staff and advisors will undertake periodic reviews of all outstanding debt to determine if refunding opportunities exist for current debt obligations. The County may elect to refund existing debt for reasons including, but not limited to, the following: a. To achieve Net Present Value (NPV) savings generally of at least 3 percent; b. To update covenants of outstanding debt which impair efficient operations or prohibit necessary or disable activities; c. To restructure the debt service schedules associated with outstanding bond issues; or d. To alter bond characteristics such as call provisions or payment dates 11.2 If a refunding is undertaken, the County will evaluate: a. Issuance costs that will be incurred; b. Interest rate at which the refunding bonds can be issued; c. Maturity dates of the refunded bonds; d. Call date (if any) on the refunded bonds; and Section 12 INVESTMENT OF DEBT PROCEEDS 12.1 Debt proceeds will be invested in accordance with the County's Investment Policy #3.0 or as otherwise permitted in the order or resolution authorizing the issuance of the debt. Vol. _C�L` _ Pg. 6;2 12.2 Interest earned on proceeds from bonds, certificates of obligation, commercial or other short-term or long-term debt proceeds (excluding capital lease proceeds) should be retained in the project until that project is completed unless that Commissioners' Court has instructed otherwise. 12.3 Interest earned on proceeds from the refunding bonds should be allocated to the Debt Service Fund and used solely to pay current and future debt service payments, as well as all related issuance cost. Section 13 CONTINUING DISCLOSURE 13.1 The County will periodically review the requirements of the Municipal Securities Rulemaking Board (MSRB) and the recommendations of the Government Finance Officers Association (GFOA), including the GFOA recommendation that financial statements be prepared and presented according to generally accepted accounting principles. 13.2 The County will remain in compliance with SEC Rule 15c2-12 by filing its annual financial statements and other financial and operating data for the benefit of its bondholders within six months after the end of each fiscal year. Section 14 MATERIAL EVENTS 14.1 Material Events are defined as those events, which are considered likely to reflect on the credit supporting the securities. 14.2 The County will issue a material event notice in accordance with the provisions of SEC Rule 15c2-12 within 10 days of the occurrence of any of the events listed in 14.3 except event (i), which should be issued by the paying agents. 14.3 The events Brazos County will consider material are: a. Principal and interest payment delinquencies; b. Non-payment related defaults; c. Unscheduled draw on debt service reserves reflecting financial difficulties; d. Unscheduled draw on credit enhancements; e. Substitution of credit or liquidity providers, or their failure to perform; f. Adverse tax opinions or events affecting the tax-exempt status of the security; g. Modification to rights of the security holders; h. Bond calls; 11 i. Defeasances; j. Release substitution or sale of property securing repayment of the securities; k. Rating changes; and 1. Any change in the County's fiscal year Section 15 ARBITRAGE 15.1 The County will follow a policy of full compliance with all arbitrage rebate requirements of the Internal Revenue Code of 1986, as amended and its adopted rules and regulations, and will obtain the arbitrage calculations from the County's financial adviser for each debt issue subject to rebate on an annual basis. All necessary rebates liability will be recorded and paid when due. Section 16 DEFINITIONS 16.1 Deflnitions: a. Arbitrage - Arbitrage is the profit that results from investing tax-exempt proceeds in higher -yielding taxable securities. In general, Internal Revenue Service (IRS) Regulations require that positive arbitrage earnings be rebated back to the government. b. Bond Indenture - The contract that sets forth the promises of a bond issuer and the rights of investors in the bond. c. Bond Covenant- A clause in a bond indenture that either requires or forbids some act by, and the issuer is obligated to comply with the covenant by virtue of issuing its bonds. d. Call Dates - The date, prior to maturity, on which a callable bond may be redeemed. e. Call Premium - The price, as established in the bond covenant, at which bonds will be redeemed. f. Certificate of Obligation - The Certificate of Act of 1971 (as amended) permits a County to issue certificates of obligations for the purpose of paying vol. _cp� 56 pg.. c2- 0/ contractual obligations incurred in the construction of public works and the purchase of materials, supplies, equipment, buildings, professional services and real property. Certificates of obligation are normally secured by ad valorem tax revenue and there is no requirement for voter approval. g. Call Provisions - A clause in a bond contract granting the issuer the right to buy back all or part of an issue prior to the maturity date. h. Commercial Paper - Short-term, unsecured promissory notes usually backed by a line of credit with a bank. Maturities do not exceed 270 days. i. Competitive Sales - A sale whereby the issuer determines the bond structure and solicits bids. The bonds are then awarded to the underwriting firm that submits the lowest interest costs for the debt. j. Continuing Disclosure - The principal that accurate and complete information material to the transaction, which potential investors would be likely to consider material in making investment decisions with respect to the securities, be made available on an ongoing basis. k. General Obligation - Bonds backed by the annual levy of an ad valorem tax as necessary, within the limits prescribed by law (if any), to pay off the bonds. Bonds are issued upon approval by the public in an election. 1. Issuance Costs - The expenses associated with the sale of new securities,. including such items as underwriter's spread, printing, legal fees and rating costs. m. Negotiated Sales - A sale whereby the issuer selects an underwriter in advance so that the underwriter can assist with determining the appropriate structure of the bonds. n. Private Placement - A sale whereby the issuer sells the bonds directly to an institutional investor. o. Refunding Bonds - Bonds issued to retire a bond already outstanding that may be sold for cash and outstanding bonds redeemed with cash or exchanged with holders of outstanding bonds. p. Revenue Bonds - Bonds issued where the money raised to pay off the bonds comes from a non -tax revenue source or a special/specific enterprise fund. 13 Vol. -,0-54� - P9• 7 FUNDING AGREEMENT BETWEEN BRAZOS COUNTY AND KEEP BRAZOS BEAUTIFUL, INC. This Agreement for Funding is by and between Brazos County, hereinafter referred to as ("County") and KEEP BRAZOS BEAUTIFUL, Inc. hereinafter referred to as ("Keep Brazos Beautiful") a non-profit organization ("Agreement"). RECITALS WHEREAS, Keep Brazos Beautiful is a volunteer environmental educational organization dedicated to contributing to the economic vitality, safety, health and quality of life in Brazos County through programs that educate and engage Brazos County citizens to keep our community clean, green, and beautiful, by preventing and cleaning up litter and illegal dump sites, recycling, minimizing waste, beautifying and improving their surroundings; and WHEREAS, the Brazos County Commissioners Court is authorized to spend money from the County general revenues for public health and sanitation; and and WHEREAS, the prevention of public or private litter serves to improve the public health; WHEREAS, Keep Brazos Beautiful aids the County in accomplishing that purpose. NOW, THEREFORE, FOR AND IN CONSIDERATION of mutual consideration recited and acknowledged herein, the parties agree as follows: AGREEMENT 1. Keep Brazos Beautiful shall provide services to the County as follows: A. Assist in educating area youth and adults in schools, museums, civic clubs, etc.. on the importance of litter prevention, recycling, reuse, and buying recycled' products, conservation of resources, the proper care and planting of trees and other plants, and other educational topics relevant to the mission of Keep Brazos Beautiful. B. Maintain an online resource page to assist in teaching about a variety of, environmental issues. C. Provide positive environmental leadership and volunteer opportunities to Brazos County youth and adults. D. A Keep Brazos Beautiful employee, chosen by Brazos County, may, at its discretion, serve on the Solid Waste Advisory Committee of the Brazos Valley Council of Governments to promote environmentally sound waste management practices in the Brazos Valley. E. Perform an annual "Litter Index" survey of the County and provide the scores to the Commissioners' Court. F. Organize volunteers to assist in cleaning litter and illegal dump sites each spring throughout County. G. Act as an information resource to citizens, law enforcement officials, prosecutors and the Commissioners Court about issues relating to litter and illegal dumping in Brazos County. H. Promote the "Adopt a Road" and "Adopt a Highway" programs in the County. Promote a "Memorial Trees Program" to plant trees in the County and assist in hosting an annual Arbor Day Celebration. J. Plant wild flower seeds along public roadways in the County. K. Educate the community on the need to recycle and to buy recycled products through the use displays, public speaking engagements, and the "Texas Recycle Day" events. L. Act as a clearing house for information for area residents on recycling and provide information concerning Citizen Collection Stations in rural areas of the County as requested. M. Assist in the publicity for the yearly Christmas tree and telephone book recycling as well as household hazardous waste collection events. N. Provide positive reinforcement through a variety of award programs such as the Business and Residential Beautification Awards, Miller Youth Award, and Annual Environmental Awards. 2. Keep Brazos Beautiful will be funded by the County in the amount of $15,000.00 for the term of this agreement. This Agreement shall be for a term of twelve (12) months commencing on the 15t day of October, 2017, and terminating on the 30th day of September, 2018. Keep Brazos Beautiful agrees that County, or its designated representative, shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this Agreement. Keep Brazos Beautiful agrees to maintain such records for possible audit for a minimum of three (3) years after the termination date of this Agreement, unless a longer period of records retention is stipulated. Keep Brazos Beautiful agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Keep Brazos Beautiful agrees that County, or its designated representative, shall further have the right to review and to copy any records and supporting documentation for prior years in which County provided funds to the Keep Brazos Beautiful under prior Agreements. Brazos County Commissioners Court may, in its sole discretion, require that an independent financial audit be performed on the records of Keep Brazos Beautiful. If an independent financial audit is performed, a management letter will be prepared by the auditor as part of the process and a copy of said management letter shall be delivered to the Brazos County Commissioners Court. The management letter shall identify issues i independent financial audit is performed, a management letter will be prepared by the auditor as part of the process and a copy of said management letter shall be delivered to the Brazos County Commissioners Court. The management letter shall identify issues that might not otherwise require disclosure in the Keep Brazos Beautiful annual financial report, but which are of concern to or under the suggestion of the auditor. If the Brazos County Commissioners Court determines that the audit will be conducted by an independent third party, all costs and expenses associated with said audit will be solely paid for by the Keep Brazos Beautiful. 6. Annual financial statements (audited if available) are due to County within six (6) months of completion. 7. Keep Brazos Beautiful shall submit a financial statement to the County annually. 8. All notices required or permitted hereunder shall be in writing and addressed to the respective officer of the other party at the address described below or at such other address as the receiving party may have theretofore prescribed by notice to the sending party: COUNTY: Brazos County, c/o Commissioners Court 200 South Texas Avenue, Ste, 310 Bryan, Texas 77803 KEEP BRAZOS BEAUTIFUL, INC.: Tanya Wilson 1713 Broadmoor, Ste. 302 Bryan, Texas 77803 9. It is understood and agree that the County's participation in Keep Brazos Beautiful is limited to the contribution of funds. County, at no time, shall be Viable or responsible for acts of Keep Brazos Beautiful, its agents or employees. Keep Brazos Beautiful at no time shall be liable or responsible for ads of the County, its agents or employees. 10. Either of the parties shall have the right to terminate this Agreement in whole or in part at any time. Notice to terminate this Agreement will be given in writing at least thirty (30) days prior to the date of termination. The notice shall include the reason for such a termination, the effective date of the termination and, in the case of partial termination, the portion of the Agreement to be terminated. SIGNED this - day of:t*.1017. KEEP BRAZOS BEAUTIFUL, INC. Erin Stewart, Manager of Business Operations C Allison Brow arrell, President OS COU Duane Peters, County Judge AT ', S . aren McQueen, County Clerk FUNDING AGREEMENT BETWEEN BRAZOS CONTY AND BOYS & GIRLS CLUBS OF BRAZOS VALLEY THIS FUNDING AGREEMENT ("Agreement") IS ENTERED INTO BY AND BETWEEN BRAZOS COUNTY, TEXAS, acting by and through its duly elected County Commissoners hereinafter referred to as ("County") and BOYS & GIRLS CLUBS OF BRAZOS VALLEY, hereinafter referred to as ("Club") a non-profit organization dedicated to the improvement of Brazos County, and is effective October 1, 2017. RECITALS: WHEREAS, the Club conducts youth programming and activities within Brazos County; and WHEREAS the purpose of the Club shall be to provide opportunities for youth to grow as productive citizens of our communities; and NOW, THEREFORE, both parties agree to the following terms and conditions: AGREEMENT I. FUNDING The Club will be funded by the County in the amount of $47,000.00 ("Funds") for the term of this Agreement. 11. TERM OF AGREEMENT This Agreement shall be for a term of twelve (12) months commencing on the 15` day of October, 2017, and terminating on the 31P day of September, 2018. III. ACCOUNTING AND AUDIT The Club will provide, no later than March 31, 2018 and August 31, 2018, a detailed account of how the Funds were expended in comportment with this Agreement. The Club agrees to furnish any information requested by the County Auditor, including documentation of the use of Funds received from the County. In the event it is determined by Brazos County Commissioners Court that the Funds provided herein by the County to the Club have not been expended in comportment with this Agreement, this Agreement shall automatically terminate and the Club may be required to return to the County such Funds that were not properly expended. Boys & Girls Clubs of Brazos ValleyAgreemenf Page I of 4 Vol. r S pg. e The Club agrees that County, or its designated representative, shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this Agreement. The Club agrees to maintain such records for possible audit for a minimum of three (3) years after the termination date of this Agreement, unless a longer period of records retention is stipulated. The Club agrees to allow the auditor($) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. The Club agrees that County, or its designated representative, shall further have the right to review and to copy any records and supporting documentation for prior years in which County provided funds to the Club under prior Agreements. Brazos County Commissioners Court may, in its sole discretion, require that an independent financial audit be performed on the records of the Club. If an independent financial audit is performed, a management letter will be prepared by the auditor as part of the process and a copy of said management letter shall be delivered to the Brazos County Commissioners Court. The management letter shall identify issues that might not otherwise require disclosure in the Club annual financial report, but which are of concern to or under the suggestion of the auditor. If the Brazos County Commissioners Court determines that the audit will be conducted by an independent third party, all costs and expenses associated with said audit will be solely paid for by the Club. IV. RECORD RETENTION The Club shall be responsible for record keeping on all services provided and agrees to maintain and make available for inspection by the County upon request consistent with federal and state law, any and all records the County determines, in its sole discretion, to be necessary for the Court to justify its continued participation in supporting the Club with funding. V. INDEMNITY The parties agree to indemnify one another for and hold one another harmless from and against all suits, claims, demands, liabilities or actions resulting or alleged to result from the breach, violation or non-performance of the services stated herein and for any damage to any person resulting from any action or omission or negligence on the part of each party hereto. Vt. INSURANCE The parties hereto agree that the Club shall be an independent contractor and not any employee or agent of the County and that each shall maintain at its own expense, adequate liability insurance to insure against damages and liabilities which may arise due to the duties and obligations funded herein. Boys & Girls Clubs of Brazas Valley Agreement Page 2 of 4 Vol. �✓ P9. Vu. COUNTYINVOLVEMENT The County and the Club state that to the best of their knowledge, no officer, agent or employee of the County who exercises any function or responsibility in connection with the carrying out of this Agreement or the services to which it relates has personal interest direct or indirect, in this Agreement. VIII. GOVERNING LAW This Agreement shall be executed in and shall be governed by the laws of the State of Texas. IX. NOTICES All notices required to be given hereunder shall be deemed to be duly given by delivering such notice or by mailing it, certified mail to the other party at the following addresses: Boys & Girls Clubs of the Brazos Valley Tiffany S. Parker P.O. Box 524 Bryan, TX 77806 X. IMMUNITY Brazos County c/o Commissioners Court 200 So. Texas Ave. No. 310 Bryan, Texas 77803 As a result of its execution of this Agreement and performance of the functions and obligations described herein, Brazos County does not waive or relinquish any immunity or defense on behalf of itself, its commissioners, officers, employees, or authorized representatives. XI. FURTHER ASSURANCES Each party hereto agrees to perform any further acts and to execute and deliver any further documents which may be necessary to carry out the provisions of this Agreement. Boys & GIrh Clubs of Brazos Valley Agreement Vol. pg.',9q Page 3 of XII. SEVERABILITY In the event that any provisions or portion of this Agreement is held to be unenforceable or invalid, the validity and enforceability of the remaining provisions or portions shall not be affected. XIII. ENTIRE AGREEMENT This Agreement contains the entire understanding between the parties hereto concerning the subject matter contained herein. There are no representations, agreements, arrangements, or understanding, oral or written, between or among the parties hereto, relating to the subject matter of the Agreement, which are not fully expressed herein. XIV. ASSIGNABILITY This Agreement is not assignable by the Club without the prior written consent of the County. WITNESS OUR HANDS this 1 I ' f -i-- day of�2017. BOYS & GIRLS CLUBS OF BRAZOS VALLEY Tiff Park r, Authorized Representative BRAZOS COUNTY, TEXAS Duane Peters, County Judge Boys & Girls Clubs of Brazos !Valley Agreement ATTEST: 4reLnV86�ueen, Brazos County Clerk Vol. '� Pg. 17 D �% Page 4 of 4 COMMISSIONER COURT MINUTES OF SEPTEMBER 19, 2017 ARE CONTINUED IN VOLUME 259 PAGE 1 Vol. _ Pg. ��t_ COMMISSIONER COURT MINUTES OF SEPTEMBER 19, 2017 ARE CONTINUED FROM VOLUME 258 Pg'�-- 8 GuardianTracking GUARDIAN TRACKING, LLC HOSTED APPLICATION SERVICES AGREEMENT THIS HOSTED APPLICATION SERVICES AGREEMENT (the "Agreement") is by and between GUARDIAN TRACKING, LLC, an Indiana limited liability company ("Guardian") and the undersigned customer (the "Customer"); WITNESSETH: WHEREAS, Guardian has developed and owns certain, proprietary software systems (each, an "Application" or the "Application Services"); and WHEREAS, Customer desires to subscribe to and access one or more Applications via the Internet, and Guardian desires to provide access to the Application(s), together with related maintenance and support services, all pursuant to the terms and subject to the conditions of this Agreement; NOW, THEREFORE, in consideration of the premises, of the mutual promises, agreements and covenants contained herein, and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged by the parties, Guardian and Customer agree as follows: SECTION 1 License 1.1 Grant of License. Subject to the terms of this Agreement, Guardian hereby grants to Customer a non-exclusive, non -transferable right and license (the "License") to (a) access and use the Application(s) identified on Schedule A (sometimes referred to as the "Quotation Sheet"), via the Internet, and (b) use any related user documentation or materials provided or disclosed to Customer by Guardian in the course of providing such access to the Application(s) (the "Documentation"). BY THIS LICENSE, CUSTOMER IS GRANTED NO RIGHTS TO THE OBJECT OR SOURCE CODE OF THE APPLICATIONS OR ANY TRANSLATIONS OR DERIVATIVE WORKS THEREOF. CUSTOMER SHALL NOT CREATE DERIVATIVE WORKS OF, MODIFY, ASSIGN, SUBLICENSE, SELL, RENT, REVERSE ENGINEER, DISASSEMBLE OR DECOMPILE THE APPLICATIONS. 1.2 Scope of License. The License shall permit the number of users set forth on Schedule A as amended by the parties hereto from time to time, to access the Application(s) from the personal computers or networks owned or leased by Customer, for Customer's internal business purposes only and otherwise in accordance with this Agreement. Customer shall be provided with an administrative username and password; such administrative user shall have the ability to add, modify or delete user accounts for access to the Application(s) by its employees and/or agents. Customer will ensure that such passwords are used only by the user assigned to the password and not by any other person. The total number of passwords issued will not exceed the number of users set forth on Schedule A. Customer shall be responsible for protecting the security of usernames and passwords, and shall promptly notify Guardian, upon suspicion that a username has been lost, stolen, compromised, or misused. 1 of 11 Vol. v2) % Pg. `�, Guardiadracking SECTION 2 Equipment Customer shall be solely responsible for obtaining and maintaining all hardware, software and ancillary services which are necessary for it to access the Application(s) via the Internet, including, without limitation, all computers, supported web browsers, and Internet services, as further set forth on Schedule B. Guardian may update the information on Schedule B at any time, and shall provide a copy of such updated schedule to Customer. SECTION 3 Services 3.1 Support, Maintenance. and Training Services. Guardian shall provide to Customer, during the Term, support, maintenance and training services according to the parameters and specifications described in Schedule C attached hereto (the "Support Services"). Guardian shall use commercially reasonable efforts during the Term to correct any reproducible material error, malfunction or defect in the Application(s) that prevents the Application(s) from substantially and materially performing in accordance with the then -current Documentation, and shall commence such efforts within ten (10) business days after its receipt of a written request by Customer for such maintenance, which request shall include a detailed description of the error, malfunction or defect. GUARDIAN WILL HAVE NO OBLIGATION WITH RESPECT TO ANY PURPORTED ERROR, MALFUNCTION OR DEFECT WHICH ARISES FROM CAUSES EXTERNAL TO THE APPLICATION(S) OR THE APPLICATION(S) REMOTE HOSTING ENVIRONMENT OR BY IMPROPER USE BY CUSTOMER OR ITS AGENTS. 3.2 Data Entrv. The entry of Customer information and data required for Customer to utilize the Application(s) ("Customer Data") will be performed by Customer at Customer's sole expense. In the event that Customer Data is shared with the Application via any Customer or third -party database or software application, Customer shall be solely responsible for the transfer and sharing of such Customer Data, and Customer represents and warrants that it possesses all necessary rights to use and access such database or software application. SECTION 4 Fees 4.1 Fees. In consideration of the License and the Support Services, Customer shall pay the fees described in and/or computed in accordance with the rates set forth in Schedule A attached hereto (the "Fees"). Guardian shall have the right to modify the Fees as set forth in Schedule A. 4.2 Fee Invoices. All fees shall be payable in accordance with the invoicing procedures set forth in Schedule A. Applicable taxes covering the License or Support Services, including sales, use, personal property, value-added, withholding, excise or other taxes and duties, if any, but specifically excluding any income or corporate franchise taxes, will be added to the invoice as prescribed by applicable law. In the event Customer is a tax exempt organization, Customer shall provide all documentation requested by Guardian to evidence its tax exempt status. 2of11 FVN=_5 Pg. Gu�rdiar�Tiackng SECTION 5 Term and Termination 5.1 Term. The term of this Agreement shall commence on the date hereof and, unless terminated earlier as provided herein, shall continue for a period of twelve (12) months (the "Initial Term"). Prior to expiration of the Initial Term (and each following renewal term), Customer will be invoiced for a 12 month renewal term. If Customer pays such invoice, the term of this Agreement shall be extended 12 months. (The Initial Term as it may be renewed or terminated pursuant to the provisions of this Agreement being sometimes referred to as the "Term"). 6.2 Termination. (a) Upon termination of this Agreement, Customer shall immediately and permanently discontinue using, in any manner whatsoever, the Application(s); (b) Upon termination of this Agreement, Guardian shall: (i) Return all Customer Data in electronic format. (ii) Within thirty (30) days of the effective date of such termination and upon request by Customer, certify in writing to Customer that all actions required by this Section 5.2(b) have been complied with by Guardian. SECTION 6 Default and Remedies 6.1 Events of Default. Each of the following shall constitute an Event of Default under this Agreement: (a) Customer fails to pay any amount due hereunder within ten (1b) days after receipt of written notice from Guardian that said payment is past due; and (b) Either party fails to perform or observe any obligation, covenant, term, condition or provision of this Agreement, and such failure is not remedied or cured by the defaulting party within thirty (30) days after receipt of written notice thereof by the other party hereto. 6.2 Remedies. If an Event of Default occurs, the non -defaulting party may, at its option, pursue any remedy available to it at law or equity, suspend performance of its obligations under this Agreement for so long as the Event of Default continues unremedied, and/or terminate this Agreement or any portion hereof 3of11 Vol. � Pg. Guars ianTracking SECTION 7 Representations and Warranties Each party represents and warrants that it has the power and authority to enter into this Agreement. Guardian represents and warrants that (a) it will provide the Support Services in a manner consistent with generally accepted industry standards, and (b) the Application(s) shall perform substantially in accordance with the Documentation under normal use. Customer represents and warrants that it has the full right and license to use the Customer Data in connection with the Application(s) and that such use shall not infringe on any third party intellectual property rights. Customer is responsible for all activity occurring under Customer's user accounts and shall abide by all applicable local, state, national and foreign laws, treaties and regulations in connection with Customer's use of the Application(s), including those related to data privacy, international communications and the transmission of technical or personal data. By this Agreement, Guardian does not attain ownership in any Customer Data. Customer, not Guardian, shall have sole responsibility for the accuracy, quality, integrity, legality, reliability, appropriateness, and intellectual property ownership or right to use of all Client Data, and Guardian shall not be responsible or liable for the deletion, correction, destruction, damage, loss or failure to store any Client Data. Guardian shall use reasonable efforts to protect Client Data behind a secure firewall system, and to conduct data backups, as more fully set forth on Schedule C. SECTION 8 Disclaimer of Warranties; Limitation of Liability EXCEPT AS EXPRESSLY SET FORTH IN SECTION 7, THERE ARE NO OTHER REPRESENTATIONS, WARRANTIES, CONDITIONS; OR OTHER TERMS CONCERNING THE APPLICATION(S) OR THE SUPPORT SERVICES, AND GUARDIAN AND ITS LICENSORS EXPRESSLY DISCLAIM ANY OTHER WARRANTIES WITH REGARD TO THE APPLICATION(S) OR THE SUPPORT SERVICES, INCLUDING WITHOUT LIMITATION ALL IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE AND NON -INFRINGEMENT OF THIRD PARTY RIGHTS. IN NO EVENT SHALL GUARDIAN OR ITS LICENSORS BE LIABLE FOR ANY INCIDENTAL, SPECIAL, INDIRECT, OR CONSEQUENTIAL DAMAGES, LOSS OF BUSINESS, LOSS OF PROFITS, LOSS OF GOODWILL, OR TORTIOUS CONDUCT RELATING TO, CAUSED BY, OR ARISING OUT OF ANY BREACH OF ITS OBLIGATIONS OR CUSTOMER'S USE OR INABILITY TO USE THE APPLICATION(S), EVEN IF CUSTOMER HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH LOSS OR DAMAGES. IN NO EVENT SHALL THE AGGREGATE LIABILITY OF GUARDIAN AND ITS LICENSORS ARISING OUT OF THIS AGREEMENT EXCEED THE TOTAL AMOUNTS ACTUALLY PAID BY ANDIOR DUE FROM CUSTOMER IN THE TWELVE (12) MONTH PERIOD IMMEDIATELY PRECEDING THE EVENT GIVING RISE TO ANY CLAIM BY CUSTOMER AGAINST GUARDIAN. SECTION 9 Proprietary Rights and Confidentiality 9.1 Proprietary Rights. All trademarks, service marks, patents, copyrights, trade secrets and other intellectual property rights in the Application(s) (collectively, "Materials") are and will remain the exclusive property of Guardian or its licensors, whether or not specifically recognized or perfected under 4of11 Vol. I Pg — GuardianTracking applicable local law. Customer will not create derivative works of, modify, assign, sublicense, sell, rent, reverse engineer, disassemble or decompile the Materials. Any rights not expressly granted herein are reserved to Guardian or its licensors. Customer will not take any action that jeopardizes Guardian' or its licensors' proprietary rights in the Materials or acquire any right in the Materials. The obligations of Customer under this Section 9.1 shall survive the expiration or earlier termination of this Agreement. 9.2 Confidential Information of Customer. (a) Guardian may receive from Customer, or otherwise acquire, certain confidential, proprietary, and/or valuable information of Customer, its affiliates, predecessors, successors or permitted assigns and/or business collaborators, including without limitation the Customer Data (any such information shall hereinafter be referred to as the "Confidential Information"). All Confidential Information shall remain the sole and exclusive property of Customer, its affiliates, predecessors, successors or permitted assigns and/or business collaborators as the case may be. Guardian hereby covenants, represents and warrants that Guardian shall treat confidentially and maintain in strict confidence all of the Confidential Information and shall not disclose, in whole or in part, directly or indirectly, any Confidential Information to any person or entity other than to its employees who have a need to know such information for the benefit of Customer to further this Agreement and/or the Support Services;ron vided, however, that Guardian nor any of its employees shall directly access the Confidential Information without the prior written consent of the Customer. (b) Upon termination or expiration of this Agreement, Guardian shall return to Customer any and all of the Confidential Information (in accordance with Section 5.2(b)(i)). (c) Guardian shall cause its employees to comply with the obligations in this Section 9 and shall advise its employees of the obligations hereunder. The obligations set forth in this Section 9 shall survive the expiration or earlier termination of this Agreement. (d) Customer understands and acknowledges that the technical processing and transmission of the Applications, including Customer Data, may involve (1) transmissions over various networks; and (ii) changes to conform and adapt to technical requirements of connecting networks, devices or services. (e) In the event that Guardian is requested, pursuant to subpoena or other legal process, to disclose any of the Confidential Information, Guardian shall provide the Customer with immediate notice so that Customer may seek a protective order or other appropriate remedy and/or waive compliance with the provisions of this Agreement. In the event that such protective order or other remedy is not obtained or that Guardian waives compliance with the provisions of this Agreement, Guardian (or such other person) shall furnish only that portion of the Confidential Information which is legally required. (f) In the event of any act, error or omission, negligence, misconduct, or breach that compromises or is suspected to compromise the security, confidentiality, or integrity of Customer Data Guardian shall notify Customer as soon as practicable but no later than twenty-four (24) hours of becoming aware of such occurrence. 5of11 `� GuardianTracking SECTION 10 Miscellaneous 10.1 Notices. All notices, requests, claims, demands and other communications under this Agreement shall be in writing and shall be deemed to have been duly given on the date of service if served personally or sent via electronic mail on the party to whom notice is to be given, or on the third (3rd) day after mailing if mailed to the party to whom notice is to be given, by certified mail, return receipt requested, first class postage prepaid, or other nationally -recognized express courier service and properly addressed to the postal address or electronic mail address set forth in the signature blocks of this agreement. 10.2 Benefit of Agreement. The terms and provisions of this Agreement shall be binding upon and shall inure to the benefit of the parties hereto and their respective successors and assigns. 10.3 Entire Agreement: Modification. This Agreement, including the Schedules attached hereto, contains the entire agreement between the parties with respect to the subject matter hereof, all representations, promises, proposals and prior or contemporaneous understandings between the parties with respect to this subject matter hereof are merged into and expressed in this Agreement; and any and all prior or contemporaneous agreements between the parties with respect to the subject matter hereof are hereby canceled. Except as otherwise provided herein, this Agreement may not be changed or modified, except by agreement in writing, signed by all of the parties hereto. 10.4 Headings. Section headings in this Agreement are for convenience of reference only and shall not govern the interpretation of any provision hereof. 10.6 Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original but all of which together shall be deemed but one and the same instrument. 10.6 Incorporation by Reference. All Schedules and Recitals hereto are incorporated herein by this reference. 10.7 Assignment. This Agreement may not be assigned, sublicensed or transferred in any way by Customer without Guardian's prior written consent. 10.8 No Joint Venture. Nothing in this Agreement shall be construed to constitute a joint venture, partnership, agency, representative or employment relationship between the parties. 10.9 Force Majeure. If the performance of this Agreement, or any obligation hereunder (except the making of payments) is prevented. restricted, or interfered with by fire, flood, earthquake, explosion or other casualty or accident or act of God; strikes or labor disputes, inability to procure or obtain delivery of parts, supplies, power, telecommunication services, or other services from suppliers, war or other violence; any law, order, regulation, ordinance, demand or requirement of any governmental authority; or any other act or condition whatsoever beyond the reasonable control of the affected party, the party so affected shall be excused from such performance to the extent of such prevention, restriction or interference; provided, however, that the party so affected shall take reasonable steps to avoid or remove such cause of non-performance and shall resume performance hereunder as quickly as reasonably possible when such causes are removed. 6of11 Vol. Pg. 7 6uardanTracking 10.10 Non -Waiver. Neither the waiver of any breach nor the failure to enforce any term or condition of this Agreement shall operate as a waiver or release of any such term or condition, nor constitute nor be deemed a waiver or release of any other rights, in law or at equity, or claims which either party may have against the other party for any matter arising out of, or connected with, or based upon this Agreement. No waiver shall be enforceable against any party hereto unless set forth in a written instrument or agreement signed by such party. 10.11 Costs and Expenses. In any action at law or in equity to enforce any of the provisions or rights under this Agreement, the unsuccessful party to such litigation, as determined by the court in a final judgment or decree, shall pay the successful party all costs, expenses and reasonable attorneys' fees incurred by the successful party (including, without limitation, costs, expenses and fees on any appeals), and if the successful party recovers judgment in any such action or proceeding, such costs, expenses or attorneys' fees shall be included as part of the judgment. 10.12 Severability. In the event any term, provision or restriction of this Agreement shall be held to be illegal, invalid or unenforceable by any court of competent jurisdiction, such holding shall in no way affect the legality, validity or enforceability of the remaining provisions of this Agreement, all of which shall continue unaffected and unimpaired thereby. The parties agree that any such unenforceable term, provision or restriction shall be deemed modified to the extent necessary to permit its enforcement to the maximum extent permitted by applicable law. 7of11 E - p9 VVp GuardlanTracking IN WITNESS WHEREOF, the parties hereto have executed this agreement as of the later of the dates set forth below. W"C111=1WiLIW GUARDIAN TRACKING, LLC By: Printed Name Its: Partner PostalAddress: P.O. Box 2291 Anderson, IN 46018 Electronic Mail: Ieon@guardiantracking.com "CUSTOMER" ?--)yazoS Cou n jM JS B BV% Printed Name rjnr Date Postal Address: ,�Oo s,"re(b Ave I STt-• 3 F)rc" Ix Electronic Mail: �np_Jo Y� bYazosrtntn+l��ar. ff�-�7 6J ®pV pg.. 8of11 I GuadianTradgng Schedule A The Guardian Tracking Quote Sheet will be inserted as Schedule A 9of11 V01 \GuardianTrapitng Schedule B Supported Browsers for Accessing the Application t The current version, and the immediately prior released verslon, of any browser listed below. Browsers: D Google Chrome D FireFox ➢ Internet Explorer ➢ Safari D Opera Vd. — Pg. 10 of 11 Qurdi4nT{4ng Schedule C Support, Maintenance, and Training Services The following is a description of services to be performed: • Install on third party hosting environment servers, and provide remote access to, the Application. • Access to the Application(s), and transmittal of all data, login and password information between the client and the server will be encrypted using Secure Sockets Layer (SSL). • All Customer Data will be stored in a separate, logical database within a shared physical server. All Customer Data is handled by the Application(s) in isolation from the data of other customers. • The hardware, software and network will be monitored and maintained and will normally be accessible, in accordance with industry standards, except for scheduled maintenance and required repairs. • Customer will be notified in advance, usually no less than one week, by email and/or an announcement within the Application, of any scheduled maintenance and/or expected downtime. • If a system outage occurs. Guardian will promptly commence remedial activities and use reasonable efforts to resolve any such outage within a reasonable amount of time. • Customer data will be backed up on a daily and weekly basis. • Provide up to 2 hours of administrator training and 2 hours of user training (without regard to the number of users) every 12 months during the term of this Agreement. Training services are available only upon request and must be scheduled at mutually agreed upon times by both parties. Additional training may be provided upon request and for a fee to be agreed on in writing by the parties. • The customer is expected to make a reasonable effort to reduce the file size of attachments before uploading them to Guardian (For example, converting .tiff file to .jpeg). In the unlikely event that the average size of attachments, across all incidents, exceeds 1MB Guardian may contact the agency to assist in implementing a strategy to reduce file sizes. • Any single attachment will be limited to 41VIB in size. 11 of 11 vol. pg. �� Electronic Record of Contracts This document was generated as a record of certain contracts created, accepted and stored electronically. Summary of Contracts This document contains the following contracts. Title Brazos County ((X) sheriffs Office- based on 233 employees VII Contract signed by: Sean McCarroll Lieutenant Brazos County ON sheriffs Office Revision 10. 1 59aedfb5881b4b60242fcco1b Signerf): smccarroll@brazoscountytx.gov Email: smccarroll@brazoscountytx.gov Party has not signed the contract yet. Contract has not been signed by all parties. Electronic Record or Contracts Generated Sep 13.2017 ac 1:29 PM EDT Page 1 Of 1 Pactsw Vol. Pg, — GuardianTracking Company Address PO Boz 2291 Anderson, IN 46018 Prepared By Tyler Danielson Email tylerCguardiantrecMng,com Prepared For Account Name Brazos County (TX) Sheriffs Office Bill To 1700 W State Hwy 21 Bryan, Texas 77803 Created Date 522/2017 Quote Number 20160537 Expiration Date 1122/2017 Annual Subscription for Guardian Tracking — Employee Performance Management Software Implementation Fee (One-time fee Includes: database creation, admin and user training) Number of Licenses 233 Total Price $6J01.00 Terms & Conditions Terms & Conditions Subscription Acceptance: The signature of the undersigned below as the authorized representative of Customer shall constitute Customer's binding acceptance of a subscription for the productalservices offered by Guardian Tracking to Customer as set forth m this quote and subject at all times to the latrine, conditions and provision of Guardian Tracking's Hosted Application Services Agreement set forth at Guardian Tracking website hhtp #www guardlantrackine /a mi darreem. t which ones, conditions and provisions are Incorporated herein by reference, to which Customer hereby agrees to be bound, and which shall govern the rights and liabilities of the parties hereto. The Effective Date (as defined in the online terms and conditions of this Software as a Service Agreement) shall be the date set forth below. Addigonal. Information Customer has the option to renew at the and of each twelve (12) month tern. The Hosted Applications Services Agreement guarantees the quoted annual subscription fee for three years. After three years any Increase shall be no greater than 20% and will again be guaranteed for three years. A= nature Signature: 4� Data: 1 —/ l^/'� CONTRACT FOR COLLECTION OF DELINQUENT COURT FINES AND FEES ASSESSED BY TBE DISTRICT, COUNTY AND JUSTICE COURTS OF BRAZOS COUNTY, TEXAS STATE OF TEXAS COUNTY OF BRAZOS THIS CONTRACT is made and entered into by and between the COUNTY OF BRAZOS, TEXAS, acting herein by and through its governing body, hereinafter styled, "County", and McCREARY, VESELKA, BRAGG AND ALLEN, P.C., hereinafter styled "MVBA". I. The County agrees to retain and does hereby retain MVBA to provide specific legal services provided herein and enforce the collection of delinquent district, county and justice court fines, fees, court costs, restitution, debts and accounts receivable and other amounts in accordance with Article 103.003 1, Texas Code of Criminal Procedure (hereinafter referred to in the agreement as "Fines and Fees') pursuant to the terms and conditions described herein. Legal services shall include but not be limited to recommendations and legal advice to the County to take legal enforcement action; representing the County in any dispute or legal challenge to authority to collect such court fees and fines; defending the County in litigation or challenges of its collection authority; and representing the County in collection interests in bankruptcy matters as determined by MVBA or the County. The County further authorizes MVBA to execute all legal documents that are reasonably necessary to pursue collection of the County's claims in connection with the collection of fines and fees that are subject to this contract. This contract supersedes all prior oral and written contracts between the parties regarding court fees and fines, and can only be amended if done so in writing and signed by all parties. Furthermore, this contract cannot be transferred or assigned by either party without the written consent of all parries. R. For purposes of this contract all Fines and Fees shall be referred to MVBA when determined to be delinquent as provided for in Article 103.0031, Code of Criminal Procedure. At least once each month on a date or dates agreed upon by the parties, the County will provide MVBA with copies of, or access to, the information and documentation necessary to collect the delinquent fines and fees that are subject to this contract. Whenever feasible, the County shall famish the information to MVBA by electronic transmission or magnetic medium. The County shall be responsible for the receipting of the payment of all fines and fees collected pursuant to this contract whether received directly from the defendant or from MVBA. va. - =�,�. pg. Iu. , MVBA shall forward all cashier checks or money order payments made payable to the County and any correspondence from defendants directly to the County. Cashier checks or money ordei payments made payable to MVBA will be deposited daily into the MVBA Trust Account. MVBA may also collect the amount due from the defendant by credit card or electronic draft which is deposited directly into the MVBA Trust Account. MVBA shall remit to the Court all payments in full received into the MVBA Trust Account, weekly, along with an invoice detailing the docket number, name of defendant, amount paid to MVBA or Court, MVBA fee percentage and fees earned for each case. IV. MVBA shall indemnify and hold the County harmless from and against all liabilities, losses and/or costs arising from claims for damages, or suits for losses or damages, including reasonable costs and attorney's fees, which may arise as a result of MVBA's performance of the services described in this contract. The indemnity provision of this contract shall have no application to any claim or demand which results from the sole negligence or fault of the County, its officers, agents, employees or contractors. And furthermore, in the event of joint and/or shared negligence or fault of the County and MVBA, responsibility and indemnity, if any, shall be apportioned in accordance with Texas law and without waiving any defenses of either party. The provisions of this paragraph are intended for the sole benefit of the parties hereto and are not intended to create or grant any right, contractual or otherwise, to any other persons or entities. V. For the collection of Fines and Fees, the County agrees to pay to MVBA, as compensation for the professional services rendered the following fees: 1. For those Fines and Fees imposed against Unadjudicated Offenses that occurred before June 18, 2003, there is no fee due (0%) MVBA on the amount collected by the Court on those cases. 2. For those Fines and Fees imposed against Adjudicated Offenses regardless of the date of the offense, and against Unadjudicated Offenses that occurred on or after June 18, 2003, a fee of thirty percent (30%) of the amount of the Fines and Fees collected by the County as provided by Article 103.0031 of the Code of Criminal Procedure. I 3. In the event any case is disposed of by acquittal or dismissal, or if the fine, costs and/or fees are discharged through performance of community service, credit for jail time served, the discretionary removal of a collection fee by the Court or pursuant to §45.0491 of the Code of Criminal Procedure, no compensation shall be paid to MVBA by the County. All compensation shall become the property of MVBA at the time of payment. The County shall pay to MVBA said compensation on a monthly basis by check. Contract for lite Collectton of Fines &Fees -Page 2 of I va. sem_ U" The County recognizes and acknowledges that MVBA owns all right, title and interest in certain proprietary software that MVBA may utilize in conjunction with performing the services provided in the contract. The County agrees and hereby grants to MVBA the right to use and incorporate any information provided by the County ("case or defendant information") to update the databases in this proprietary software, and, notwithstanding that the case or defendant information has been or shall be used to update the databases in this proprietary software, further stipulates and agrees that the County shall have no rights or ownership whatsoever in and to the software or the data contained therein, except that the County shall be entitled to obtain a copy of such data that directly relates to the County's accounts at any time. MVBA agrees that it will not share or disclose any specific confidential case or defendant information with any other company, individual, organization or agency, without the prior written consent of the County, except as may be required by law or where such information is otherwise publicly available. It is agreed that MVBA shall have the right to use case or defendant information for internal analysis, improving the proprietary software and database, and generating aggregate data and statistics that may inherently contain case and defendant information. These aggregate statistics are owned solely by MVBA and will generally be used internally, but may be shared with MVBA's affiliates, partners or other third parties for purposes of improving MVBA's software and services. MVBA reserves the right to return to the County all accounts not collected within one (1) year of referral by the County, or identified as being in bankruptcy. Upon return of these accounts, neither party will have any obligation to the other party to this contract. The initial term of this contract is two years, beginning on October 1, 2017 and ending September 30, 2019, additionally the parties have the option to renew for an additional three (3) one (1) year periods. In the event that the County terminates this contract, MVBA shall be entitled to continue its collection activity on all accounts previously referred to MVBA for ninety (90) days from the date of receipt of the "Notice of Termination of Contract" and to payment of its fee, pursuant to Paragraph V of this contract for all amounts collected on accounts referred to MVBA. The County may, at its discretion, refer additional accounts to MVBA after notice of termination has been received by MVBA. At the end of the six (6) month period, all accounts shall be returned to the County by MVBA. VIII. For purposes of sending notice under the term of this contract, all notices from the County shall be sent to MVBA by certified United States mail to the following address: McCreary, Veselka, Bragg & Allen, P.C. Attention: Keith Treadway P.O. Box 1310 Round Rock, Texas 78680-1310 Contract for the Collection of Fines & Fees - Page 3 of 5 -------7 — v a pg. / 7 or delivered by hand or by courier, and addressed to: 700 Jeffrey Way, Suite 100, Round Rock, Texas 78664-2425. All notices to the County shall be sent by certified United States mail or delivered by hand or courier, to the following address: County of Brazos, Texas Attention: County Judge 200 S. Texas, Suite 322 Bryan, Texas 77803 This contract is made and is to be interpreted under the laws of the State of Texas. Exclusive venue for any action, lawsuit, claim, dispute or another legal proceeding concerning or arising out of this contract shall be in Brazos County, Texas. In the event that any provision(s) of this contract shall for any reason be held invalid or unenforceable, the invalidity or unenforceability of that provision(s) shall not affect any other provision(s) of this contract, and it shall further be construed as if the invalid or unenforceable provision(s) had never been a part of this contract. X. In consideration of the terms and compensation herein stated, MVBA hereby agrees to undertake performance of said contract as set forth above. The County has authorized by order heretofore passed and duly recorded in its minutes the chief executive officer to execute this contract. This contract may be executed in any number of counterparts, and each counterpart shall be deemed an original for all purposes. Signed facsimiles shall be binding and enforceable. XI. In addition to the terms and conditions that are contained in this contract MVBA agrees to perform under this contract in accordance with the representations MVBA made in response to Request for Proposals #18-001, Collection of Delinquent Criminal and Civil Court Costs, Fines and Fees (RFP), issued by the Brazos County Commissioners Court on June 16, 2017. MVBA's response to the above- mentioned RFP, is attached to this contract as Exhibit A, and is hereby incorporated into the terms of this contract. Additionally, MVBA agrees to pay for the software training of Brazos County Court employees for an amount up to eight thousand dollars ($8,000) per year. Contract for the Collection of Fines & Fees - Page 4 of 5 FVCI, �h IQ WITNESS the signatures of all parties hereto this, the L day of A.D. 2017. COUNTY OF BRAZOS, TEXAS County Judge McCREARY, VESELKA, BRAGG & ALLEN, P.C. Keith Treadway Attorney at Law Contract far the Collection of Fines & Fees - Page 5 of 5 bdM: Pg. `� scores after presentation from top 2 Firms Award: McCreary Veselka Bragg & Allen, PC Court on this 1 day of 220117 by,,JJ��� olding the p hosition of / _ az®S l Wq"�I 44T- Tabulation 18-001 Collection of Delinquent Criminal and Civil Court Costs Fines and Fees October 1, 2017 through September 30, 2020 *Perdue Brandon Total Possible Linebarger Goggan *McCreary Veselka Fielder Collins & Matt, Score Integral Blair & Sampson Bragg& Allen P.C. LLP Proven experience in the field of collection services 30 15.00 30.00 30.00 26.67 Sufficiency of data processing ser, 10 6.00 10.00 10.00 9.00 References 10 10.00 10.00 9.90 10.00 Demonstrated success in meeting collection goals 30 15.00 22.00 30.00 23.33 Experienced professional staff an 20 10.00 20.00 20.00 13.33 Total Points 100 56.00 92.00 99.90 82.33 scores after presentation from top 2 Firms Award: McCreary Veselka Bragg & Allen, PC Court on this 1 day of 220117 by,,JJ��� olding the p hosition of / _ az®S l Wq"�I 44T- References RFP 18.001 Collection of Delinquent Court Costs, Fines, and Fees Question # 1 Customer Support? 2 Ease of Software use if applicable? 3 Does the vendor meet your expectations with the service that is provided to you? 4 Reports- Ease of retrieving and reading reports, etc from vendor? 5 How long have you used the vendor services? 6 If given the opportunity, will you renew the contract with the vendor? 7 Would you refer the vendor to another entity? - Integral Line barger Goggan Blair -& Sam son - McCreary, Veselka, Bragg & Allen P.0 Perdue Brandon Fielder Collins & Mott, LLP .1 1.667 1.667 1.667 1.429 1.429 1.429 1.429 1.429 1_429 1.429 _-- 1.429 1.429 1.429 _ 1.429 1.429 1.429 .2 _ -1.429 _1.429 1.429 y w .. 1.667 _3 1.667 1.667 1.429 1.429 °o o a � o c _... _. ._.�. 1.429 1.143 1.429 1.429 1.429 _ .._ _ .. _. ._ 1.429 1.429 1.429 1.429 1.429 _ 1_429 1.429 ...---- .4 1.6677 ' - --- 1.66 67 1.667 1.429 - �_ 1.429 .5 1.667 1.667 1.667 1.428 1.428 0 `u a . x 1.428 1.428 1A28 1.428 1.428 1.428 -. -1.4_28 . 6 -.-- 1.666 -.- 1.6_66 1.666 _ _ _Sr128 -.__. 1_428 _ _ r _ 1.428 1.428 � 1+428 1.428 � _ 1_428 � . 7 -1.666 1.666 _ _ 1.666 1.428 1.428 1.428 1.428 1.428 1.428 1.428 1.428 o[al Pts. 10.000 10.000 10.000 10.000 10.000 -1-0-0---00- 9.714. 10.000 10.000 10.000 10.000 10.000 10.000 `c 10.000 10.000 9.905 10.000 H ,Ke u/• TP Brazos County Purchasing Department 200 SOUTH TEXAS AVE SUITE 352 BRYAN, TX 77803 PHONE (979) 361-4290 FAX (979) 3614293 August 29, 2017 Gendron & Thibodeaux Phone: 979-775-9500 219 N Main Street, Suite 302 Email: gendron@suddenlink.com Bryan, TX 77803 Re: Renewal of Contractfor Legal Representation of Indigentinveniles -18-OIIR Brazos County appreciates the quality work and services your company bas provided and would like to exercise the renewal option for contract # 18-01JR Legal Representation of1a Rent Juveniles, previously known as contracts 17-007R and 2015-59. All terms, conditions, and pricing shall remain the same. This renewal term will be for one year from October 1, 2017 through September 30, 2018. To accept the renewal option, please fill out the information and sign below. Return the signed documents by email to Icontreras@br=scountytx.gov. Please then submit the original signed documents and a copy of insurance (COL) by mail to the address listed above. Please return acceptance as soon as possible. If you have any questions, I may be reached at (979) 361-4294. Contact Name; --77Y—'?Y00 EMau:G�erlQronGSuc�Initttirlroul,C01� Fax: 9—tI--775'-009 GENDRON & THIBODEAUX r'14.; � Authorized Signature DRA OUNT7 Duane Peters, County Judge _/3_/ Date 9)lgq Date Vol. pg: io t-rl r `T Brazos County 6Y Q' Purchasing Department 200 SOUTH TEXAS AVE SUITE 352 BRYAN, TX 77803 PHONE (979) 361-4290 FAX (979) 361-4293 September 5, 2017 A-1 Professional Cleaning P.O. Box 12292 College Station, TX 77842 Attn: Helen Beard Re: Renewal of Contract #18-023 for Janitorial Services for Brazos County formally known as 2016- 14. Brazos County appreciates the quality work your company has provided and would like to exercise the I" renewal option for Janitorial Services fir Brazos County formally known as 2016-14. All terms, conditions, and pricing shall remain the same. This renewal term will be for one year from October 1, 2017 to September 30, 2018. To accept the renewal. option, .please fill out the information and ;sign ;below.: Return the signed documents by email to lmaness(r4brazoscountytx.gov or fax to (Q79) 361-4293. Please then subniit,the original igned,dncuments and on undated Certiltcale Insurance by mail )'a the address listed above or by email. Please rcturn'accapance'tis soorras possible If ybu,fiitve any quGstiops, [-may be reached at (979)361-4284. Contact Name: Andrea Becerra _'Telephone: 979-703-8907 E-Maii:andreLa@alorofessionalcleaning.net Fax: N/A A4 Professional Cleaning qa 2vl_ Authorized Signature Date B AZOS COUNTY Duane Peters, County Judge Date P9. -I- 2018-023R Janitorial Services October 1, 2017 - September 30, 2018 Regular Weekly Cleaning Strip and Wax 1st Commercial Garcia Cleaning Andrew's Building Agape Cleaning I BCS A-1 Professional Shelby Building Location Janitorial Service Service Enterprises, Inc Cleaning Maintenance Location Times Per Cost/Month Cost/Month CostlMonth Cost/Month Cost/Month Cost/Momh Cast/Month Cost/Month Cost/Month Cost/Month Cost/Month Cost/Month Cost per Week Week Jan -Oct Nov -Dec Jan -Oct Nov -Dec Jan -Oct Nov -Dec Jan -Oct Nov -Dec Jan -Oct No Jan-Oct Nov -Dec Justice of the 1 $120.00 $100.00 $334.00 $277.00 $395.00 $345.00 $290.00 $241.15 $274.20 $205.65 $290.00 $290.00 Peace 1 $25/Hr per Man $460.00 $280.00 $75.00 $1,050.00 ai y as neenew Constable 1 1 $80.00 $75.00 $334.00 $277.00 $360.00 $315.00 $215.00 $186.45 $177.11 $154.98 $290.00 $290.00 Justice of the Peace 3 1 $200.00 $200.00 $334.00 $277.00 $410.00 $365.00 $320.00 $273.40 $267.11 $241.17 $290.00 $290.00 $4,000.00 $750.00 $10,020.00 $1,662.00 $11,650.00 $2,050.00 $8,250.00 $1,402.00 $7,184.20 $1,203.60 $8,700.00 $1,740.00 Total $4,750.00 $11,682.00 $13,700.00 $9,652.00 $8,387.80 $10,440.00 Strip and Wax Emergency Events Locations 1st Commercial Janitorial Garcia Cleaning Service Andrew's Building Service Agape Cleaning Enterprises, Inc BCS A-1 Professional Cleaning Shelby Building Maintenance Location Times Per Year Cost per Strip and Wax Cost per Strip and Wax Cost per Strip and Wax Cost per Strip and Wax Cost per Strip and Wax Cost per Strip and Wax Constable 1 2 $200.00 $0.25 per Square Foot $925.00 $350.00 $207.11 $250.00 Emergency Events Locations 1st Renewal of 3: 1 BCS A-1 Professional Cleaning Note: 1st Comn a al Janitor a] does not have required commerical insurance and, elected not to obtain the required insurance. A oved y Co nissioner's Court on this 1-1 I'll day of m60- /I , 2017 by \ --II holding the position of &-ala, 1st Commercial Garcia Cleaning Andrew's Building Agape Cleaning BCS A-1 Professional Shelby Building Janitorial Service Service Enterprises, Inc Cleaning Maintenance Times Per Location Week Cost per Week Cost per Week Cost per Week Cost per Week Cost per Week Cost per Week Twice/Day as Shower Trailer needed $300.00 $25/Hr per Man $523.00 $420.00 $75.00 $1,050.00 Twice/Day asneeded Bathroom Trailer $300.00 $25/Hr per Man $460.00 $280.00 $75.00 $1,050.00 ai y as neenew Brazos Center Bathrooms 2 $300.00 $25/Hr per Man $615.00 $420.00 $517.11 $4,200.00 Times/Day 1st Renewal of 3: 1 BCS A-1 Professional Cleaning Note: 1st Comn a al Janitor a] does not have required commerical insurance and, elected not to obtain the required insurance. A oved y Co nissioner's Court on this 1-1 I'll day of m60- /I , 2017 by \ --II holding the position of &-ala, IZ BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPARTMENT Road and Bridge DEPT. NUMBER 56001000 DATE OF COURT MEETING: September 19, 2017 ITEM: Consider and take action on the Final Plat of Lots 5A, 5B and 5C Block 3 Old Spanish Trail Estates Phase 1; being a Replat of Lot 5 Block 3 Old Spanish Trail Estates Phase 1; 9.272 Acres; O. Wilcox Survey, A-234; Volume 459, Page 175 of the Brazos County Deed Records; Bryan ETJ, Brazos County, Texas. Site is located in Precinct 4. SOURCE OF FUNDS: N/A NOTES/REQUIREMENTS: • Owner: Charles and Misty Heater • Engineer/Surveyor: ATM Surveying SUBMITTED BY: R. Alan Munger, P County Engineer This Request is� D / by Commissioners' Court u e Peters, County Judge 911111 Date Ivol. Pg. 15 BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2016-2017 BUDGET YEAR NO.16/17 51.1-51.6 On this the 19th day of September 2017 at a regular meeting of the Commissioners' Court, the following members were present: A. Duane Peters, County Judge, Presiding B. Steve Aldrich, Commissioner, Precinct 1 C. Sammy Catalena, Commissioner, Precinct 2 D. Nancy Berry, Commissioner, Precinct 3 E. Irma Cauley, Commissioner, Precinct 4 F. Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on 19th day of September 2017 the Court heard and approved a budget amendment for the 2016-2017 budget year for Brazos County, Texas; and WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 6 September 2016, the following amendment(s) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 19th day of September 2017. THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS. Q S�!2 By; Duane Peters, County Judge Original: County Clerk's Office and Attached to the original budget BRAZOS COUNTY, TEXAS BUDGETAMENDMENTS No. 16117.51.1 9/1912017 FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION I Increase D"nom General Fund Road & Bride Fleet Sho • Hnvy EqWv Repair & Maint. I I ISOM General Fund Road & Bfidp Fleet Shop - Heavy Equip Contractual Services 1 150.00 OI00 56002000 65050000 CR Building Maint. 150.00 0100 56002000 71025000 DR Contract Services 150.00 Road&Brid e. Fleet Shop Rea0ocadon of funds to the awmPriate saounts w cover negafive balances incurred during FY 17. Departm rovai Date IYJudge APProva �-� t' 7. . FUND DIV ACCT DRICR ACCOUNT NAME Inasaas Decrease OI00 56002000 65050000 CR Building Maint. 150.00 0100 56002000 71025000 DR Contract Services 150.00 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 16117.51.2 911912017 FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease Omerd Fund Commiuimerd Court Contingmy Depamenmi Su n 100000.00 Gen" Fund Cour Su -Civil Contractual Stmim 100000.00 Commissioners'Coun and Court Su -CIvO Reallocation of funds to the appropriate accouno to cover mst for comma placment for the remainder of FY 17. Departme val Date .' �1 �t Cou ty udge Approval Date Vol.. L P9. d FUND DIV ACCT DR/CR ACCOUNT NAME increase Decrease 0100 11001500 61130000 CR Contingency 100000.00 0100 11020000 71040000 DR Contract Services 100000.00 Vol.. L P9. d BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 16117 - 51.3 9/19/2017 :FU NDDEPARTMENT DIVISION CATEGORY DESCRIPTtON Increase Decrease General Fund Sheriff-Administranon Depararrental Support 1000.00 General Fund Sheriff -Administration Professional Services 1.000.00 Sheriff - Administration Reallocation of funds to the appropriate accounts to cover cost for unexpected clinic services for the remainder of FY 17. Department Approval Data MOW Coun�pprove a�. va. ate- y Pg. I FUND DIV ACCT DRiCR ACCOUNT NAME Increase Decrease 0100 28000100 60380600 CR Health Supplies 1000.00 0100 28000100 72150000 DR Clinic Services 100000 va. ate- y Pg. I BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 16117.51.4 9/1912017 FUND DEPARTMENT DIVISION I CATEGORY DESCRIPTION I Increase I Decrease General Fund Coun DruCour De ental Support 1500.00 General Fund County Drug Court Prog. Salary and Ws= 1 1500.00 CountyDru CourtProgum Rmllmdon of funds to the appropriate accounts to mver payroll for the remainder of FY 17. _ nn Date: 0114MI �L K (\DDeeeppia\rt\m\eent Approval Date / Cou—�s dge Approva� a C - Por Vol.I FUND DIV ACCT DRICR ACCOUNT NAME Increase Decease 0100 32700100 61130000 CR Contingency 1 .00 0100 22700100 51640000 DR Howl - Tomport, l 00.00 - IN —C15T Pp. d BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 16117 - 51.5 9/1912017 FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease General Fund Commissioners Court Confingen Dcpartmeatat Sppqn 2 915.00 General Fund Sheriff -Administration Conoactual Smiccs 2915.00 0100 28000100 71025000 DR Contract Services 2915.00 Commissioners' Court and Sheriff -Administration Reallocation of funds to then ro 'ate acmunts to cover for forensic testing. .E' ck i v Shrai ss �' "xo-r�"stu Department Approval Date ,C,ouDryJud9§i.PPP[ova�y,u:- Dat FUND DIV ACCT DRlCR ACCOUNT NAME Increase Decrease 0100 11001500 61130000 CR Confingenty Contingent2915.00 0100 28000100 71025000 DR Contract Services 2915.00 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 16117 - 51.6 FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION I Increase Decrease Halal & Life Fund Other Revenue 1,535,000.00 Health & Life Group Insurance Fund Administration Contractual Services L535.0K00 5000 46028700 CR Exeeas Risk Benefit 1,535,000.00 5000 64005000 71112000 DR _ __ _ Health & Life. Medical Claims 1,535 000.00 Gmu Insuranet-Administration To teagnimc revenue in the Health & Life Fund to offset the overs a in the expenditures for FY 17. Date: 9/1412017 Rr Department Ap Date �. County Judge Approval Date �...�4,..—................. . FUND_ DIV ACCT DR/CR _ ACCOUNT NAME Inuaaae Decrease 5000 46028700 CR Exeeas Risk Benefit 1,535,000.00 5000 64005000 71112000 DR _ __ _ Health & Life. Medical Claims 1,535 000.00 PERSONNEL CHANGE OF STATUS REQUESTS Commissioner Court Date: September 19, 2017 Department Submitting Information: Human Resources Purpose of Submissions: Consider and Take Action on Change Requests Department Submitting Employee Request Action Requested Request(s) Applies To Exposition Complex Facilities Services Health & Wellness Clinic Holliday, Bobby Martinez, Johnny Adams, Keta Stahl, Christiana Stahl, Christiana Approved in Commissioners' Court: Se to He 2 7 County Judge's or Commissioner's Signature: (This Copy to be attached to minutes) va. sy Pg, Separation Separation Employment Employment Change of Status PERSONNEL CHANGE OF STATUS REQUESTS Commissioner Court Date: September 19, 2017 Department Submitting Information: Human Resources Purpose of Submissions: Consider and Take Action on Change Requests Department Submitting Employee Request Action Requested Request(s) Applies To Budget Jett, Irene Change of Status Means, Nina Change of Status Collections Brown, Melinda Change of Status Cadena, Patricia Change of Status Charanza, Lori Change of Status Rios, Ana Change of Status Skinner, Tanya Change of Status Spiller, Nicole Change of Status Commissioner's Court Aldrich, Steven Change of Status Berry, Nancy Change of Status Catalena, Samuel Change of Status Cauley, Irma Change of Status Coffman, Cheryl Change of Status Constable - Precinct 1 Brown, Philip Change of Status Freeman, Mary Change of Status Huet, Robert Change of Status Reeves, Jeff Change of Status Constable — Precinct 3 Ingram, Joe Paul Change of Status Jones, Kimberly Employment Lively, Calder Change of Status Regmund, Angie Change of Status County Attorney Alvarado, Mireya Change of Status 1 Vol: P2, Jay Alvarado, Mireya Change of Status Anderson, Rodney W. Change of Status Arnold, Kellye Change of Status Arnold, Kellye Change of Status Bailey, Brenda Change of Status Bailey, Brenda Change of Status Barton, Matthew Change of Status Biddle, Scott Change of Status Biddle, Scott Change of Status Bouis, Melissa Change of Status Bull IV, Edward Change of Status Bull IV, Edward Change of Status Carroll, Ashley Change of Status Carroll, Ashley Change of Status Cooper, Billy Change of Status Cooper, Billy Change of Status Eplen, Rebecca Change of Status Erratt, Bruce Change of Status Estrada, Leticia Change of Status Estrada, Leticia Change of Status Field, Randy Change of Status Giles, Spencer Change of Status Guzman, Graciela Change of Status Guzman, Graciela Change of Status Higginson, David Change of Status Holmes, Joshua Change of Status Hubbard, Valerie Change of Status Hubbard, Valerie Change of Status Kopetsky, Holly Change of Status Lindblade, Allison Change of Status Matzke, Flint Change of Status Ostguin, Laura Change of Status Perez, Cyndi Change of Status Perez, Cyndi Change of Status Quisenberry, Eric Change of Status Rex, Michael B. Change of Status Richey, Jake V. Change of Status Tracy, Joseph Change of Status Tracy, Joseph Change of Status Turrubiartes, Theresa Change of Status Wager, Troy Change of Status Wager, Troy Change of Status County Judge Jones, Bethany Change of Status Peters, Duane Change of Status Courthouse Security Hanley, Sean M. Change of Status Hines, Scott Change of Status Melasky, Melissa Change of Status Sifuentez, Gabriel Change of Status 2er„ovp_d iw*C15Ba++� rF. .e sc+mac Justice of the Peace — Precinct 1 Bergeron, Joan Change of Status Box, Mary A. Change of Status Elliott, Wanda S. Change of Status Lara-Hooge, Vera Change of Status McCleary, Michael P. Change of Status Purchasing Wendt, Charles Change of Status Sheriff's Office—Administration Anderson, Lindsay L. Change of Status Basey, Jerry Change of Status Bell, Matt Change of Status Carlson, John Change of Status Collins, Shantell A. Change of Status Elliott, Kenny Change of Status Elmore, Austin Change of Status Fickey, Mark Change of Status 3 Field, Carla Change of Status Fraley, Kristopher Change of Status Hagen, Brian J. Change of Status Hall, James Change of Status Hernandez, Regina A. Change of Status House, Garrett Change of Status Losack, Jerome Change of Status Martinez, Paul Change of Status Montoya, Patrick Change of Status Oldham III, Clarence Change of Status Orr, Barbara A. Change of Status Ortega, Gabriel Change of Status Pauler, Don Change of Status Pollock, John Change of Status Ramirez, Edward Change of Status Schaefer, Annette Change of Status Smith, Terry Change of Status Stewart, Waiter J. Change of Status Stumpf, Michael Change of Status Taplin, Frances Change of Status Wallace, Hugh Change of Status White, Steven Change of Status Williams, Wanda Change of Status Young, Terry Change of Status Sheriffs Office — CSISD School Sec. Yarter, Jacob Change of Status Treasurer Beard, Angie S. Change of Status Candelaria, Jamie S. Change of Status Candelaria, Jamie S. Change of Status Crenshaw, Ashley M. Change of Status Crenshaw, Ashley M. Change of Status Glidewell, Lana Change of Status Gonzalez, Melissa Change of Status 4 Vol. �,S%C P9. Gonzalez, Melissa Change of Status Seale, Allan Change of Status Approved in Commissioners' Court: Se to be 19 2 County Judge's or Commissioner's Signature: (This Copy to be attached to minutes) vol. 5 9 Pq. ?