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HomeMy WebLinkAbout2017-08-29 10:00 AM REGULAR MEETINGBRAZOS COUNTY BRYAN,TEXAS e NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON AUGUST 29, 2017 AT 10:00 AM IN THE COMMISSIONERS COURTROOM OF THE COUNTY ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVE., SUITE 106, BRYAN, TX 77803 1. Invocation and Pledge of Allegiance - U.S. and Texas Flag - Chaplain G.H. Jones and Commissioner Berry 2. Call for Citizen input and/or concerns Consider and take action on agenda items 3-27: 3. Resolution 17-018 approving a grant aopfication by the Sheriff's Office forthe procurement of rifle -resistant body armor. 4. Order 17-007 adopting the 2050 Bryan/College Station Metropolitan Planning Organization Major Thoroughfare Plan. 5. Order 17-008 approving and authorizing the publication of Notice of Intention to Issue Certificates of Obligation and other matters related thereto. 6. Consider the lifting of a bum ban issued on August 15, 2017. 7. Approval of election day polling locations. 8. Approval of Judges and Alternates for the November 2017 Special Election 5. Request for out-of-state travel for Jail Administrator Wayne Dicky to attend the Bureau of Justice Statistics workshop in Washington D.C. to review the National Inmate Survey (NIS -4) September 21-22, 2017. 10. Request from the Expo for a 120 day extension to the deadline to the comp time pay out for all Expo full time hourly employees. 11. Approval for the revised Rewards Program for the Brazos County EXPO that was approved in Commissioners Court on August 8, 2017. EV. =P9. 12. Acceptance of donated property or unclaimed clothing and miscellaneous property left by inmates leaving the Brazos County Jail. 13. Approval of Non -Profit Organization Application for Fiestas Patias Mexicanas of B/CS. TX for Brazos County I nmate Work Crew Labor to help with trash cans taken to waste/garbage trucks, trash pick uo, set up tables and chairs. tents and take down. 14. Approval of revised I nter-Local Agreement between Brazos County, City of Bryan, and City of College Station in support of the 2017 Byrne Justice Assistance Grant Program. 15. Title IV -E Child Welfare Services & Legal FY 2018 Contract Nos. 23940058 and 23940059 16. Contract with Cameron County for post -adjudication residential services. 17. Contract renewal with Cameron County forjuvenile boot camp services. 18. Contract renewal with Harris County for juvenile residential services. 19. Renewal of contract # 18-022R Water Treatment with Wesco Chemicals, Inc. 20. Approval of service contract #17-171 to LMC Corp for several Brazos County projects total amount $757,317.77, using Buyboard contract #520-16. 21. Award of bid contract # 17-293 final items 9-14 for Various Aggregate, Cold Mix and Other Road Materials. 22. Approval of the Treasurers Report for July 2017 23. Expenditure Journal Entries FY 16/17 080105 - 080112 24. Tax Refund Applications for the following: a. Stonefish Investment Group LLC Series Oney Hervey - Overpayment $3,211.43 b. Corelogic Tax Services, LLC - Overpayment $455.29 c. Corelogic Tax Services, LLC - Overpayment $50.00 d. M&T Bank % Corelogic Tax Service - Overpayment $693.97 25. Budget Amendments. Budget Amendments FY 16/17 48.1 -48.6 26. Personnel Change of Status. Personnel Action Forms 27. Payment of Claims. 28. Sheriff's report on inmate population.. 29. Announcement of interest items and possible future agenda topics. 30. Call for Citizen input and/or concerns 31. Adjourn. __va L PUBLIC COMMENTS Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four minutes per person. Persons are invited to submit comments in writing on the agenda items andlor attend and make comment at the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas Constitution. As a Constitutional Court, the Brazes County Commissioners Court also possesses the power to issue a Contempt of Court Citation under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in attendance at any Regular, Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to, and/or addressing the Court: in participating in public discussions before the Court; and in all actions in the presence of the Court, Those members of the public who are inappropriately attired and/or who do not conduct themselves In an orderly and appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and/or continued disruption of the meeting may result in a Contempt of Court Citation. K is not the intention of the Brams County Commissioners Court to provide a public forum for the demeaning of any individual or group. Neither is it the intention of the Court to allow a member (or members) of the public to insult the honesty and/or integrity of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively. Accordingly, profane, insulting or threatening language directed toward the Court and/or any person in the Court's presence and/or racial, ethnic or cancer slurs or epithets will not be tolerated Violation of these rules may result in the following sanctions: 1. cancellation of a speaker's time; 2. removal from the Commissioners Court: 3. a Contempt Ci,atlon; and/or 4. such other and/or criminal sanctions as may be authorized under the Constitution. Statutes and Codes of the State of Texas. The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. Fbwever, responses from the County .fudge o. Commissioners to unlisted public comment topics could become deliberation on a matter without notice to the public. To ensure the pubfic bas notice of all matters the Commissioners Court will consider, the County Judge and/or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite existing ooiicy in response to an incuiry or to ask that a better be listed on a future agenda. See Texas Open Meetings Act Section 551.042. INVOCATION Any invocation that may be offered 'before the official start of the Court meeting shall be to and for the benefit of the Cour.. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Cour, and do not necessarily represent the religious beliefs or views of the Court in part or as a whole. Nc member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to activeiy participate In the business of the Cour:. The Commissioners Courtroom of the County Administration Building 200 South Texas Ave., Suite 106, Bryan, TX 77803 is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two working days before the meeting. To make arrangements, please call (979) 381-4102. MINUTES AUGUST 29, 2017 BRAZOS COUNTY COMMISSIONERS COURT REGULAR MEETING A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Administration Building, 200 South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday, August 29, 2017 with the following members of the Court present: Duane Peters, County Judge, Presiding; Steve Aldrich, Commissioner of Precinct 1; Sammy Catalena, Commissioner of Precinct 2; Nancy Berry, Commissioner of Precinct 3; Irma Cauley, Commissioner of Precinct 4; Karen McQueen, County Clerk. The attached sheets contain the names of the citizens and officials that were in attendance. Invocation and Pledge of Allegiance - U.S. and Texas Flag - Chaplain G.H. Jones and Commissioner Berry Judge Peters led the prayer in Chaplain Jones' absence. 2. Call for Citizen input and/or concerns There was no citizen's input. Consider and take action on agenda items 3-27: 3. Resolution 17-018 approving a grant application by the Sheriff's Office for the procurement of rifle -resistant body armor. Vol. Z57 pg. /J The Court voted unanimously to adopt Resolution #17-018 approving submission of a grant application by the Brazos County Sheriff's Office for Rifle -Resistant Body Armor project to the Office of the Governor. A copy of the resolution is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 4. Order 17-007 adopting the 2050 Bryan/College Station Metropolitan Planning Organization Major Thoroughfare Plan. The Court voted unanimously to approve an order adopting a major thoroughfare plan. Commissioner Berry thanked Dan Rudge with the Bryan -College Station Metropolitan Planning Organization for his efforts on this project. She said that he held twelve (12) public hearings and answered many comments regarding the project. A copy of the order is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 5. Order 17-008 approving and authorizing the publication of Notice of Intention to Issue Certificates of Obligation and other matters related thereto. The Court voted unanimously to approve an order authorizing publication of Notice of Intention to Issue Certificates of Obligation and other matters related thereto. A copy of the order is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. Consider the lifting of a burn ban issued on August 15, 2017. The Court voted unanimously to terminate the order restricting outdoor burning. A copy of the order is attached. Motion: Approve, Moved by Commissioner Steve Aldrich, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. Approval of election day polling locations. A copy is attached. voa. ;IS 7 Pg. / 6 Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 8. Approval of Judges and Alternates for the November 2017 Special Election The Court approved as submitted the list of Republican and Democratic appointments for Presiding Judges and Alternate Judges for a period of 1 year, ending July 31, 2018. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. Request for out-of-state travel for Jail Administrator Wayne Dicky to attend the Bureau of Justice Statistics workshop in Washington D.C. to review the National Inmate Survey (NIS -4) September 21-22, 2017. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 10. Request from the Expo for a 120 day extension to the deadline to the comp time pay out for all Expo full time hourly employees. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 11. Approval for the revised Rewards Program for the Brazos County Expo that was approved in Commissioners Court on August 8, 2017. A copy of the revised Rewards Program is attached. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 12. Acceptance of donated property or unclaimed clothing and miscellaneous property left by inmates leaving the Brazos County Jail. Commissioner Berry asked what happens to the property. Deputy Stuart stated that if there is anything of value it is placed in surplus and sold at auction, non -valuable items are destroyed, and clothing items may be donated to other inmates upon their release. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 13. Approval of Non -Profit Organization Application for Fiestas Patias Mexicanas of B/CS, � � IjI dC4. _ _S/ - Po. i TX for Brazos County Inmate Work Crew Labor to help with trash cans taken to waste/garbage trucks, trash pick up, set up tables and chairs, tents and take down. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 14. Approval of revised Inter -Local Agreement between Brazos County, City of Bryan, and City of College Station in support of the 2017 Byrne Justice Assistance Grant Program. A copy of the I nter-Local Agreement is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 15. Title IV -E Child Welfare Services & Legal FY2018 Contract Nos. 23940058 and 23940059 A copy of the contract is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 16. Contract with Cameron County for post -adjudication residential services. A copy of the contract is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 17. Contract renewal with Cameron County for juvenile boot camp services. A copy of the renewal of contract is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 18. Contract renewal with Harris County for juvenile residential services. A copy of the renewal of contract is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 19. Renewal of contract# 18-022R Water Treatment with Wesco Chemicals, Inc. A copy of the renewal of contract is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 20. Approval of service contract #17-171 to LMC Corp for several Brazos County projects pg. I Y total amount $757,317.77, using Buyboard contract #520-16. A copy of the service contract is attached. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 21. Award of bid contract # 17-293 final items 9-14 for Various Aggregate, Cold Mix and Other Road Materials. On Tuesday, June 27, 2017, the Court awarded Bid Contract 17-293 for Various Aggregate, Cold Mix and Other Road Materials except items 9-14, pending sample testing. The Court now accepts as submitted the recommendation of the Purchasing Agent and awarded Bid Contract 17-293 for Various Aggregate, Cold Mix and Other Road Materials for final items 9-14 as follows: Primary: Vulcan Construction Materials - items 9,10, 12, & 14 Secondary: Texcon - items 9 &12 Knife River - iteml 0 No award - item 11 A copy of the bid tabulation is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 22. Approval of the Treasurer's Report for July 2017 The Court voted unanimously to receive, approve and order filed as submitted the Treasurers report for July 2017. A copy is attached and made a part of these minutes. Motion: Approve, Moved by Commissioner I rma Cauley, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 23. Expenditure Journal Entries FY 16/17 080105 - 080112 A copy is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by County Judge Duane Peters. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 24. Tax Refund Applications for the following: a. Stonefish Investment Group LLC Series Oney Hervey- Overpayment $3,211.43 Vol.�� 7� pg �/� b. Corelogic Tax Services, LLC - Overpayment $455.29 c. Corelogic Tax Services, LLC - Overpayment $50.00 d. M&T Bank % Corelogic Tax Service - Overpayment $693.97 25. Budget Amendments. Budget Amendments FY 16117 48.1 -48.6 48.1 Transfer funds from General Capital Projects to Associate Judge No. 2 and Non - Departmental. 48.2 Transfer funds from Contingency Fund to Purchasing Department. 48.3 Transfer funds from General Capital Projects to Medical Services. 48.4 Transferfunds from Non -Departmental to Information Technology. 48.5 Transfer funds from Contingency Fund to Sheriff's Office. 48.6 Transfer funds from Contingency Fund to Budget Office. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 26. Personnel Change of Status. Personnel Action Forms A copy of the Personnel Change of Status requests is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 27. Payment of Claims. Claims 7158821-7159002 Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 28. Sheriff's report on inmate population. Sheriff Chris Kirk stated there were 815 inmates in jail. Sheriff Kirk said that 144 inmates were accepted from Aransas County and 76 are federal inmates. He said that the federal inmates should be moved this week, but Aransas County still has no power or water. Sheriff Kirk also updated the Court on the events from the weekend flooding. He also mentioned that the School Resource Office program started today. 29. Announcement of interest items and possible future agenda topics. Commissioner Aldrich thanked the Community Emergency Operations Center (EOC) personnel for the many hours service this weekend. He thanked not just staff and first �..1-7 u 1 i responders but the many volunteers from the community Judge Peters mentioned that Central Baptist Church and A&M Church of Christ have been designated as shelters and horses coming from the coast will be housed at the Expo Center. Commissioner Cauley expressed concern for the displaced families on McAllister Lane. Judge Peters announced that there will be a Public Hearing tonight at 6:00 p.m. for the tax rate increase in the Commissioners' Courtroom. 30. Call for Citizen input and/or concerns There was no citizen's input. 31. Adjourn. va. S7 pg. �_ The foregoing minutes of the Commissioners Court meeting held August 29, 2017 have been examined and are approved in open Court this 101-� day of 2017, in Bryan, Brazos County, Texas. Duane Peters County Judge Z4�f�iK4� Sanimy Catale Commission , Precinct 2 Attest KarenKaren McQu neenee County Clerk Steve Aldrich Commissioner, Precinct 1 Nancy BerryV Commissioner, Precinct 3 BRAZOS COIJ]lksTTY. CONT MSSIONER'S COURT DAY OF y— , 201q /0.,C) 0 1& Name Organization PP1PMJ _ CPkT.EASE PRLNT'I') r. 0&'JIL= L 9v9CL� 1�Rx ��4��E' 570-fle F' is ' U 1. i__ �e It I-`1 c" 5 6 (SU JRGLI PR2o 2 BRAZOS COU?NTTY CON MISSIONER'S COURT DAY OF , 20)-7 , Flame (PLEASE PRLNTI Organization (PLEASE PRLNT) ,bue(fr V'— sk RESOLUTION N0. -7-01 � 3 A RESOLUTION OF THE BRAZOS COUNTY COMMISSIONER'S COURT OF BRAZOS COUNTY, TEXAS, APPROVING A GRANT APPLICATION TO THE OFFICE OF THE GOVERNOR BY THE SHERIFF'S OFFICE FOR THE PROCUREMENT OF RIFLE - RESISTANT BODY ARMOR WHEREAS, The Brazos County Commissioner's Court finds it in the best interest of the citizens of Brazos County, TX that the Rifle -Resistant Body Armor project, coordinated by the Brazos County Sheriff's Office, be operated for the year 2018; and WHEREAS, The Brazos County Commissioner's Court agrees that in the event of loss or misuse of the Office of the Governor funds, The Brazos County Commissioner's Court assures that the funds will be returned to the Office of the Governor in full. WHEREAS, The Brazos County Commissioner's Court designates the Sheriff as the grantee's authorized official. The authorized official is given the power to apply for, accept, reject, alter or terminate the grant on behalf of the applicant agency. BE IT RESOLVED BY THE BRAZOS COUNTY COMMISSIONER'S COURT OF BRAZOS COUNTY, TEXAS: That the Brazos County Commissioner's Court hereby approves the submission of the grant application for the Rifle -Resistant Body Armor project to the Office of the Governor. And, that this Resolution shall take effect immediately from and after its passage. ADOPTED this � All, day of U5 A.D. 2017. ATTEST: s Karen McQueen, County Clerk Bruce Erratt, County Attorney Grant Number 3481901 L Duane Peters, County Judge 4 ORDER 17-007 AN ORDER OF BRAZOS COUNTY, TEXAS ("COUNTY"), ADOPTING THE 2050 BRYAN/COLLEGE STATION METROPOLITAN PLANNING ORGANIZATION MAJOR THOROUGHFARE PLAN. WHEREAS, Section 232.102 of the Texas Local Government Code allows a County to approve an order which requires a right-of-way on a road that functions as a major thoroughfare of width more than 120 feet, if such requirement is consistent with a transportation plan adopted by the metropolitan planning organization of the region, and; WHEREAS, the Bryan College Station Metropolitan Planning Organization (BCSMPO) is the transportation planning organization for the Brazos County region, and; WHEREAS, the BCSMPO adopted the 2050 Bryan/College Station MPO Thoroughfare Concept by unanimous vote of the Policy Committee on June 26, 2017, and; WHEREAS, pursuant to the requirements of the above -listed section of the Texas Local Government Code, the County has published notice to adopt on August 21, 2017. NOW, THEREFORE, BE IT ORDERED BY THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS, THAT: SECTION 1. The facts and recitations contained in the preamble of this Order are hereby found and declared to be true and correct, and are incorporated by reference herein and expressly made a part hereof, as if copied verbatim. 1 SECTION 2. The Commissioners Court finds it to be in the best interest of the citizens of the County to adopt a major thoroughfare plan revision regarding right -of way, as described in Section 232.102(2) of the Texas Local Government Code and hereby attached and incorporated by reference as Exhibit "A". SECTION 3. The County Judge is hereby authorized to sign this Order on behalf of the County. SECTION 4. This Order shall be effective after the� day of �S� , 2017. ORDERED this ` of August 2017 BRAZOS COUNTY Duane Peters, County Judge Ybh , �7_ Pg. �� 7 5 ORDER APPROVING AND AUTHORIZING PUBLICATION OF NOTICE OF INTENTION TO ISSUE CERTIFICATES OF OBLIGATION AND OTHER MATTERS RELATED THERETO WHEREAS, the Commissioners Court (the "Court") of Brazos County, Texas (the "County"), finds that the design, planning, acquisition, construction, equipping, expansion, and/or renovation of the public property and payment of fees for professional services described in Exhibit "A" hereto would be beneficial to the inhabitants of the County, and such property is needed to perform essential governmental functions, and the Court has determined that certificates of obligation (the "Certificates") should be issued pursuant to the provisions of the Certificate of Obligation Act of 1971, Section 271.041 et seq., Texas Local Government Code (the "Act'), for such purposes; WHEREAS, prior to the issuance of the Certificates, the Court is required under the Act to publish notice of its intention to issue the Certificates in a newspaper of general circulation in the County, the notice stating (i) the time and place the Court tentatively proposes to pass the order authorizing the issuance of the Certificates (the "Order"), (ii) the maximum amount of Certificates proposed to be issued, (iii) the purposes for which the Certificates are to be issued, and (iv) the manner in which the Court proposes to pay the Certificates; NOW, THEREFORE, BE IT ORDERED BY THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS, THAT: Section 1. The form and substance of the form of NOTICE OF INTENTION TO ISSUE CERTIFICATES OF OBLIGATION, which is attached hereto as Exhibit "A", is hereby adopted and approved. Section 2. The County Judge or the County Clerk shall cause the notice to be published, in substantially the form attached hereto, in a newspaper, as defined in Section 2051.044, Texas Government Code of general circulation in the County for two consecutive weeks, the date of first publication to be at least 30 days prior to the date tentatively set for approval of the Order. Section 3. Both the County Judge and the County Clerk are hereby authorized and directed to execute the certificate to which this Order is attached on behalf of the Court and to do all things proper and necessary to carry out the intent thereof. LV01. a J"7 pg. , _._, EXHIBIT A NOTICE OF INTENTION TO ISSUE CERTIFICATES OF OBLIGATION NOTICE is hereby given that it is the intention of the Commissioners Court of Brazos County, Texas (the "County"), to issue interest-bearing Certificates of Obligation of the County to be designated and known as the `BRAZOS COUNTY, TEXAS CERTIFICATES OF OBLIGATION, SERIES 2017 (the "Certificates") for the purpose of providing for the payment of contractual obligations to be incurred in connection with the design, planning, acquisition, construction, equipping, expansion, improvement, and/or renovation of the Juvenile Detention Center and the payment of contractual obligations for professional services in connection with such projects (including, but not limited to, financial advisory, legal, architectural, and engineering). The Commissioners Court tentatively proposes to authorize the issuance of the Certificates at its regular meeting place in the Commissioners Courtroom, Brazos County Administration Building, 200 South Texas Avenue, Suite 332, Bryan, Texas, at a Regular Meeting of the Commissioners Court to be commenced at 10:00 a.m., on the 24th day of October, 2017, in an amount not to exceed $13,000,000. The Commissioners Court presently proposes to provide for payment of the Certificates by the pledge of an annual ad valorem tax levied upon all taxable property within the County, within the limits prescribed by law, and by a pledge of $1,000 of certain of the revenues received by the County from the operation of the Brazos Center. The Certificates are to be issued, and this notice is given, pursuant to Section 271.041, el seg., Texas Local Government Code. ATTEST: /s/ Karen McQueen County Clerk, Brazos County, Texas (COMMISSIONERS COURT SEAL) /s/ Duane Peters County Judge, Brazos County, Texas A-1 Vol. ��S % pg, C> CERTIFICATE FOR ORDER We, the undersigned County Judge and County Clerk of Brazos County, Texas (the "County") hereby certify as follows: 1. The Commissioners Court of the County (the "Commissioners Court") convened in regular session, open to the public, on August 29, 2017, at the meeting place designated in the notice (the "Meeting"), and the roll was called of the members, to wit: Duane Peters, County Judge Nancy Berry, Commissioner, Pct. 3 Steve Aldrich, Commissioner, Pct. 1 Irma Cauley, Commissioner, Pct. 4 Sammy Catalena, Commissioner, Pct. 2 All members of the Commissioners Court were present, except thus constituting a quorum. Whereupon among other business, the following was transacted at the Meeting: a written ORDER APPROVING AND AUTHORIZING PUBLICATION OF NOTICE OF INTENTION TO ISSUE CERTIFICATES OF OBLIGATION AND OTHER MATTERS RELATED THERETO (the "Order") was duly introduced for the consideration of the Commissioners Court. It was then duly moved and seconded that the Order be finally passed and adopted; and after due discussion, such motion, carrying with it the adoption of the Order prevailed and carried by the following vote: YES:5 NOES:—O— ABSTENTIONS: -a—. 2. A true, full, and correct copy of the Order adopted at the Meeting is attached to and follows this Certificate; the Order has been duly recorded in the Commissioners Court's minutes of the Meeting; the above and foregoing paragraph is a true, full, and correct excerpt from the Commissioners Court's minutes of the Meeting pertaining to the adoption of the Order; the persons named in the above and foregoing paragraph are duly chosen, qualified, and acting officers and members of the Commissioners Court as indicated therein; each of the officers and members of the Commissioners Court was duly and sufficiently notified officially and personally, in advance, of the time, place, and purpose of the Meeting, and that the Order would be introduced and considered for adoption at the Meeting and each of such officers and members consented, in advance, to the holding of the Meeting for such purpose; and the Meeting was open to the public, and public notice of the time, place, and purpose of the Meeting was given, all as required by Chapter 551, Texas Government Code, 3. Karen McQueen is the duly elected and acting County Clerk of the County. SIGNED AN D SEALED this August 29, 2017. Karen McQueen County Clerk,. Brazos County, Texas OMMI�SIONERS COURT SEAL) Duane Peters County Judge, Brazos County, Texas STATE OF TEXAS COUNTY OF BRAZOS ORDER LIFTING RESTRICTIONS ON OUTDOOR BURNING WHEREAS, the Brazos County Commissioners Court ordered, at its August 15, 2017 meeting, that restrictions on outdoor burning in the unincorporated areas of Brazos County, Texas, which are designated to become effective on August 15, 2017; and, WHEREAS, at the August 15, 2017 meeting, the Brazos County Commissioners Court determined that circumstances present in all or part of the unincorporated areas of Brazos County created a public safety hazard that would be exacerbated by outdoor burning; and, WHEREAS, at the August 15, 2017 meeting, the Brazos County Commissioners Court designated that the Brazos County Judge have the authority to terminate this Order in accordance with Local Government Code Section 352.081 (c) (2); and, WHEREAS, the Brazos County Judge has considered the recent rains and determined that the circumstances present on August 17, 2017, in the unincorporated areas of Brazos County that created a public safety hazard that would be exacerbated by outdoor burning, no longer exist. NOW, THEREFORE, 1T IS HEREBY ORDERED by the Brazos County Judge that the previous order of August 15, 2017, which banned outdoor burning, is lifted and the restrictions set forth are removed until such time as the Brazos County Commissioners Court may take further action regarding the same. ORDERED this the 29" day of August, 2017. BRAZOS COUNTY BY: Duane Peters, County Judge ATTEST BY: aren McQueen, County Clerk O C 0 � O �q Y n ;o � O W a % C a w 0 (a w d � N � d Y aa,^ r 3 a y jw p X� o h o e a� 01'rescribed by Secretary of State Section 32,002 (d), V,T.C.A, Elciuidn Code 8107 %J 1, Trudy Ilancock, REO, Elections Administrator of Brazos County do hereby submit the following persons for appointment as presiding judge and alternate judge for elections conducted by the county as required upon receipt of timely list(s) submitted by the appropriate political party chairs or as recommended by me if no list(s) were submitted timely by party chairs. The appointment will be a l year term, ending on July 31, 2018. Yo, Trudy Hancock, REO, Adrninisirador de Elecciones del Condado de Brazos someto par este medio para nombrar las personas siguientes coma juez de presidencia y juez allerno par alas elecciones conducidas por el condado como requerido, segrin el recibo de las listas oportunas sometidas par las sillas politicas apropiadas del partido o segs n to recomendado por mi si no ha}, listas oportusas sometidas al lade de las sillas del parlido. La city sera un Idrmino de I ar`io, terminando el 31 de Julio de 2018. Vote Center Centros de Vatacidn Presiding Judge Juez de presidencia Alternate Judge Juez alterno Millican Community Center Thaddeus Adams *R* Peggy Watson *D' Volunteer Fire Station -,Smetana Harold Eaton 'D Doris Milam*R*` Galilee Baptist Church ShirleyCarter 'D* Mary Stasiowski*R' Zion Church of Kurten Carol Nichols *R* Elo ce Grimes 'D* Parkway Baptist Church Donald Trac *R* lack Miller *D* College Heights Assembly of God Church Arthur Pinto *R* Rhoda Se r *D* First Ba list ChurchB an Diana Davis 'R' Susan Spews 'D* Beacon Baptist Church Nathan Cook *R* Princess Jones *D' Bryan Ballroom Lupe Osti in 'D* Joe Moreno *R - Barry Clar *D* Robert Bruce 'R* MSC—TAMU Boyd Che *R' Bobby Presley'D* GW Williams Tabernacle Ronnie Adams*D* *R' Pct. 4 Volunteer Fire Station - Brushy Ruby Ellis *D* David Rhodes *R* Lincoln Center Andre Steen *D* MurrayBennelt'R' Colle a Station City Hall Gary Thomas *R* V incente Gonzales *D' College Station ISD Administration Bidg Raul Pendas *R* Faye Dail 'D* Fellowship Freewill Baptist Church Ed Bisku 'R' Oscar Chavarria *D' Castle Heights Baptist Church Barbara Cooper *D' Lola Peterson *R' St Francis Episcopal Church Bill Edison *R' Rosemarie Swanson *D* Alders ate Methodist Church Ron Glenn *R* Joyce Louise *D* Christ United Methodist Church Dixie Trac *R* Charles Cryan *D* Arena Hall Jose Solis *R* Lynn Kruger -D* Brazos Center Marla Calvin *R' Bury Bauerschfa *D' Wellborn Community Center Patricia Lassiter *R' Tina Hanna *D* Living Hope Baptist Church Sandra Waller 'R* Charles Fraser *D* Church of the Nazarene Chuck Brue er*R* Kathryn Nemec*D* Central Count Manager Darlene Nichols Tabulating Supervisor Cray Crouse Early Voting Ballot Board Bob Davis *R* Mary Ann Arnold *D* Central Count Bob Davis *R* Pamela Harper -Smith *D* Issued this the _2�day of August, 2017. Emitado este dia de Augusta de 2017. t,. IE e Peters, Brazos County Judge Juez del Condado de Brazos FOL ��_% pg.` BRAZOS COUNTY EXPO REWARDS PROGRAM October 1, 2017 - September 30, 2018 RRevised for FY2018 Introduction Now more than ever, event planners need to get the most out of their meetings and events, and the Brazos County Exposition Complex has a viable program to help. With a modern, top of the line event facility, a great location, interesting attractions, nationally recognized Texas A&M University, and an endless variety of hotels & restaurants, we have a lot to offer! Book a qualified meeting or event at the Expo and receive a FACILITY FEE DISCOUNT based on the number of hotel room nights generated by your conference, convention or event!\ Program participation is open to meetings and/or events originating from outside or inside of Brazos County with a minimum of 100 room nights. The conference or meeting must be booked between October 1, 2017 and September 30, 2018 and shall take place within three (3) years of the booking date. Eligible reoccurring events are eligible for the Expo Rewards Program. In addition, Program participation is also available, with the additional guidelines documented herein, to offer financial incentives for existing reoccurring Brazos County events that are willing to move their booked date(s) to an alternate date(s) in order to free their existing date(s) to book a qualified out of County event. official Rules and Regulations The Brazos County Exposition Complex has initiated this program (1) to offer an incentive to associations/organizations and event planners from inside outside of Brazos County to encourage them to host their meetings and events (-fo-r-die-f -tom at the Brazos County Expo in Bryan -College Station (2) to offer an incentive to reoccurring Brazos County events to book an alternate date to free up an existing date needed to book an -out of County event (3) to offer existing eligible reoccurring events, from inside or outside Brazos County, the opportunity to participate in the Expo Rewards Program as long as they maintain eligibility (4) to offer an additional incentive to eligible events that are booked Thursday through Saturday (three proven hotel nights) to receive an additional ten percent (10%) of the annual reward amount (after Brazos County processing) for moving their eligible event to Sunday through Tuesday or Monday through Wednesday (three proven room nights), and (5) to offer an incentive to reoccurring inside or outside events (horse shows, other equine events, livestock shows, rodeos, etc.) to set-up hotel room blocks via the Expo/B-CS CVB for contestants/exhibitors/attendees. The minimum number of room nights required to qualify would be 100 or more. Expo Guidelines 1. All qualified event planners and/or participants must initiate contact with the appropriate Expo Marketing & Sales Manager and provide: a. Contact information for the event planner (the person responsible for planning the event); b. The name of the event, including alternate event dates, estimated hotel room nights to be generated, and the estimated number of people that would attend. 2. Reoccurring Brazos County events will be contacted by the appropriate Expo staff, if a qualified out of County event is committed to booking an event on their reoccurring scheduled event date, to offer a financial incentive, via the new Expo Incentive Rewards Program, to move their event to an alternate available date to free up the date for the out of county event. The amount offered shall be at the discretion of the Expo General Manager and shall not exceed the full cost of the facility rental fee. 3. Once an eligible event has been booked, the Expo representative/event planner shall contact the Bryan -College Station Convention and Visitor's Bureau (CVB), and provide details including the name of the event, the event planner/primary contact person, the event date and the estimated hotel room nights to be generated. Failure to follow the protocol documented herein or these complete guidelines may result in the forfeiture of the qualified reward or possibly a delay in crediting the reward, whichever deemed appropriate by Expo management. The Expo/CVB will submit the event information to designated BCS hotels to receive bids which will be forwarded to the Expo and the event planner/primary contact person after bids have been received by the designated deadline. 4. Minimum qualifications for events to participate include, but are not limited to, the following: a. The event shall be booked at the Expo and registered through the Bryan -College Station CVB; b. The event must generate a minimum of 100 room nights in hotels with designated room blocks; c. The event must be booked between October 1, 2017 and September 30, 2018 and must Vol. � 3_ Pg. 5� 1 Page 12 take place within 3 years of the booking date; d. The room nights shall be used via room blocks prearranged through the Expo/Bryan- College Station CVB at one or more hotels located within the city limits of Bryan -College Station; e. The entire event must be held at the Brazos County Expo facilities unless the Expo is not large enough or have the space available to handle the entire event; f. The primary event planner and/or contact person must administer a short survey to all participants/exhibitors/competitors at some point during the event, via a survey instrument provided by the Expo staff, which will adequately provide the comprehensive information needed to measure the economic impact of the event; g. If the eligible customer, with 201 proven room nights or more, signs a multiple year contract of three (3) consecutive years or more, they will also be eligible to receive up to an additional ten percent (10%) of the annual reward amount (after Brazos County processing) for each specific year as long as the original proven room nights generated, via the hotel room blocks described herein, are equal to or more for each successive year; h. If the customer signs a muttipte year contract of three (3) consecutive years or more, their event facility fee (for the same amount of space) will be frozen and will not increase (regardless of future facility fee increases) in cost. For outside events, this offer does not include possible future increases in equipment rental fees such as cattle ties, panels, horse stalls or RV spaces. 5. The financial incentive for reoccurring eligible, outside events (horse shows, other equine events, livestock shows, rodeos, etc.) to establish and utilize hotel room blocks via the Expo/B-CS CVS for contestants/exhibitors/attendees will be $500 per event. The minimum number of room nights required to qualify for this incentive would be 100 nights or more. Proof must be provided by the event planner and/or the primary Expo event contact person. If earned, this incentive will be applied post -event on the final invoice. 6. Upon completion of the eligible event at the Expo, the group will be entitled to receive a facility fee discount in an amount as determined by the number of room nights utilized in the designated hotel room blocks during the inclusive dates of the event. Documented proof of room nights "picked up" must be obtained by the primary Expo event contact person, from the designated block hotels. and submitted to the Expo no more than one (1) week after the event move -out date. a. Room night increments are as follows: i. 100-200 room nights = $5,000.00; ii. 201.400 room nights = $7,000.00; iii. 401-600 room nights = $9,000.00; iv. 601+ room nights = $12,000.00 b. Under no circumstances shall the amount of the reward earned be greater than the final actual cost of the Expo event facility fees except as documented in (4.g) above. Cost of stalls, RV spaces and animal bedding are not eligible for inclusion in the calculation of the final actual cost and subsequently shall not be a part of the Expo Rewards Program. c. No substitutions of incentives or any other facility discounts are allowed. d. Facility fee discount credit is based on actual room nights picked up within the official group hotel block(s); e. The facility fee discount earned will be applied post -event on the final invoice. 7. General Terms and Conditions: a. The Brazos County Expo Rewards Program offer and/or the hotel rooms/rates are subject to availability and can be discontinued at any time for events without a signed contract with no prior notice; there shall be a specific amount budgeted for each fiscal year that funds remain available. When the total amount budgeted for a fiscal year is committed, additional funds will not be available until the following fiscal year, if additional funding is approved. In other words, rewards funds are available on a first come, first serve basis until budgeted funds are exhausted each fiscal year; Page 13 b. The reward cannot be used in combination with any other specific Expo offers, promotions, or discounts; C. Acceptance into the program is pending final Expo approval; the determination of the Brazos County Expo will be final and conclusive for all purposes; d. The Brazos County Expo reserves the right to modify the program as it relates to the offering and reward of facility fee discounts in any way that it deems fair to both the Expo/destination and the event planners involved, in its sole discretion; e. The ultimate contract is between the event planner/primary event contact person and the Fxpo. The CVB only provides information and acts as a facilitator in helping secure hotel room blocks for each specific event; f. Liability: Brazos County, its employees, the Bryan -College Station Convention & Visitors Bureau, and its employees, shall not be held liable for any action of the participants or the event planner. Further, Brazos County, its employees, the Bryan -College Station Convention & Visitors Bureau, and its employees, shall not be liable for an injury suffered as a result of the participation of any individual involved in this Rewards Program or the event itself. 8. Brazos County Internal Administrative Procedures a. When events are booked, using the Expo Rewards Program, the Budget Office will be notified so that a permanent record can be established for each approved event. This will allow a cumulative total to be kept so that the amount, that has been committed, does not exceed the approved budgeted amount available, in the current fiscal year, for Expo HOT incentive awards; b. At the conclusion of each event that is eligible and approved to receive HOT incentive rewards funds, the appropriate Expo staff member will send a Payment Authorization to expense funds from the Expo HOT Fund and to credit those funds to the Exposition Complex. In addition, the final invoice and a copy of the signed contract will be sent as supporting documentation. All three documents will be sent to the Brazos County Auditor's Office to document closure (these documents will also be copied to the Budget Office for record keeping purposes) of the approved event and to communicate that the total funds rewarded should be transferred, via journal entry, from the Expo HOT Fund Incentive Awards Account. The Exposition Complex will receive a receipt and the appropriate staff person will enter the funds as Expo revenue; c. The total amount of Expo Rewards funds that are transferred during each fiscal year (October 1 - September 30), for eligible events that satisfied the post event proof requirements, will be provided to the current President/Chairman (at that specific time) of the Brazos Valley Lodging Association. 'Phis will be done no later than January 1, after the close of the previous fiscal year. d. Any unforeseen necessary variances in the comprehensive Expo Rewards Program, these administrative procedures, the policies documented herein and/or in the reward for any specific eligible event can be made and/or approved at the discretion of the Expo General Manager. BRAZOS COUNTY EXPO REWARDS PROGRAM ! October 1, 2017— September 30, 2018 Revised for FY2018 Introduction Now more than ever, event planners need to get the most out of their meetings �.�..... Brazos County Exposition Complex has a viable program to help. With a modern, top of the line event facility, a great location, interesting attractions, nationally recognized Texas A&M University, and an endless variety of hotels & restaurants, we have a lot to offer! Book a qualified meeting or event at the Expo and receive a FACILITY FEE DISCOUNT based on the number of hotel room nights generated by your conference, convention or event! Program participation is open to meetings and/or events originating from outside or inside of Brazos County with a minimum of 100 room nights. The conference or meeting must be booked between October 1, 2017 and September 30, 2018 and shall take place within three (3) years of the booking date. Eligible reoccurring events are eligible for the Expo Rewards Program. In addition, Program participation is also available, with the additional guidelines documented herein, to offer financial incentives for existing reoccurring Brazos County events that are willing to move their booked date(s) to an alternate date(s) in order to free their existing date(s) to book a qualified out of County event. Official Rules and Regulations The Brazos County Exposition Complex has initiated this program (1) to offer an incentive to associations/organizations and event planners from inside/outside of Brazos County to encourage them to host their meetings and events at the Brazos County Expo in Bryan -College Station (2) to offer an incentive to reoccurring Brazos County events to book an alternate date to free up an existing date needed to book an out of County event (3) to offer existing eligible reoccurring events, from inside or outside Brazos County, the opportunity to participate in the Expo Rewards Program as long as they maintain eligibility (4) to offer an additional incentive to eligible events that are booked Thursday through Saturday (three proven hotel nights) to receive an additional ten percent (10%) of the annual reward amount (after Brazos County processing) for moving their eligible event to Sunday through Tuesday or Monday through Wednesday (three proven room nights), and (5) to offer an incentive to reoccurring inside or outside events (horse shows, other equine events, livestock shows, rodeos, etc.) to set-up hotel room blocks via the Expo/B-CS CVB for contestants/exhibitors/attendees. The minimum number of room nights required to qualify would be 100 or more. Expo Guidelines 1. All qualified event planners and/or participants must initiate contact with the appropriate Expo Marketing & Sales Manager and provide: a. Contact information for the event planner (the person responsible for planning the event); b. The name of the event, including alternate event dates, estimated hotel room nights to be generated, and the estimated number of people that would attend. 2. Reoccurring Brazos County events will be contacted by the appropriate Expo staff, if a qualified out of County event is committed to booking an event on their reoccurring scheduled event date, to offer a financial incentive, via the new Expo Incentive Rewards Program, to move their event to an alternate available date to free up the date for the out of county event. The amount offered shall be at the discretion of the Expo General Manager and shall not exceed the full cost of the facility rental fee. 3. Once an eligible event has been booked, the Expo representative/event planner shall contact the Bryan -College Station Convention and Visitor's Bureau (CVB), and provide details including the name of the event, the event planner/primary contact person, the event date and the estimated hotel room nights to be generated. Failure to follow the protocol documented herein or these complete guidelines may result in the forf elture of the qualified reward or possibly a delay in crediting the reward, whichever deemed appropriate by Expo management. The Expo/CVB will submit the event information to designated BCS hotels to receive bids which will be forwarded to the Expo and the event planner/primary contact person after bids have been received by the designated deadline. 4. Minimum qualifications for events to participate include, but are not limited to, the following: a. The event shall be booked at the Expo and registered through the Bryan -College Station CVB; b. The event must generate a minimum of 100 room nights in hotels with designated room blocks; c. The event must be booked between October 1, 2017 and September 30, 2018 and must P a a e 12 take place within 3 years of the booking date; d. The room nights shall be used via room blocks prearranged through the Expo/Bryan- College Station CVB at one or more hotels located within the city limits of Bryan -College Station; e. The entire event must be held at the Brazos County Expo facilities unless the Expo is not large enough or have the space available to handle the entire event; I. The primary event planner and/or contact person must administer a short survey to all participants/exhibitors/competitors at some point during the event, via a survey instrument provided by the Expo staff, which will adequately provide the comprehensive information needed to measure the economic impact of the event; g. If the eligible customer, with 201 proven room nights or more, signs a multiple year contract of three (3) consecutive years or more, they will also be eligible to receive up to an additional ten percent (10%) of the annual reward amount (after Brazos County processing) for each specific year as long as the original proven room nights generated, via the hotel room blocks described herein, are equal to or more for each successive year; h. If the customer signs a multiple year contract of three (3) consecutive years or more, their event facility fee (for the same amount of space) will be frozen and will not increase (regardless of future facility fee increases) in cost. For outside events, this offer does not include possible future increases in equipment rental fees such as cattle ties, panels, horse stalls or RV spaces. S. The financial incentive for reoccurring eligible, outside events (horse shows, other equine events, livestock shows, rodeos, etc.) to establish and utilize hotel room blocks via the Expo/B-CS CVB for contestants/exhibitors/attendees will be $500 per event. The minimum number of room nights required to qualify for this incentive would be 100 nights or more. Proof must be provided by the event planner and/or the primary Expo event contact person. If earned, this incentive will be applied post -event on the final invoice. 6. Upon completion of the eligible event at the Expo, the group will be entitled to receive a facility fee discount in an amount as determined by the number of room nights utilized in the designated hotel room blocks during the inclusive dates of the event. Documented proof of room nights "picked up" must be obtained by the primary Expo event contact person, from the designated block hotels, and submitted to the Expo no more than one (1) week after the event move -out date. a. Room night increments are as follows: 1. 100-200 roam nights = $5,000.00; ii. 201-400 room nights = $7,000.00; iii. 401-600 room nights = $9,000.00; iv. 601+ room nights = $12,000.00 b. Under no circumstances shall the amount of the reward earned be greater than the final actual cost of the Expo event facility fees except as documented in (4.g) above. Cost of stalls, RV spaces and animal bedding are not eligible for inclusion in the calculation of the final actual cost and subsequently shall not be a part of the Expo Rewards Program. c. No substitutions of incentives or any other facility discounts are allowed. d. Facility fee discount credit is based on actual room nights picked up within the official group hotel block(s); e. The facility fee discount earned will be applied post -event on the final invoice. 7. General Terms and Conditions: a. The Brazos County Expo Rewards Program offer and/or the hotel rooms/rates are subject to availability and can be discontinued at any time for events without a signed contract with no prior notice; there shall be a specific amount budgeted for each fiscal year that funds remain available. When the total amount budgeted for a fiscal year is committed, additional funds will not be available until the following fiscal year, if additional funding is approved. In other words, rewards funds are available on a first come, first serve basis until budgeted funds are exhausted each fiscal year; V01. Vii"% Pg. IZ BRAZOS COUNTY, TEXAS ACCEPTANCE OF DONATED/AWARDED PROPERTY DONATION OF COUNTY PROPERTY Date: 06105117 ❑ Acceptance of Donated/Awarded Property []Donation of County Property (Awarded property requires signed courl documentation) FX] Acceptance of Donated Inmate Property (Requires signed inmate documentation —NO VALUE ASSESSED) Item Description: Please provide all information requested below as applicable to the property being accepted or donated. Forms containing any blank fields will be returned for completion. Make: Model: Year: SNNIN 9: ❑ Functional ❑ Non -Functional. Explain if Non -Functional Additional Description/Information: Clothing, Jewelery, electronics and other mist items left by inmates leaving BCDC in the months of May and June. Estimated Value: Check the appropriate account based on estimated value of properly being accepted: ❑ 61235000(Donation -Other)• ❑ 60010000 (No Asset Tag - Under $500) ❑ 67010000 (Minor Properly - $500 -$4999) ❑ 80010000 (Capital Property - Over S5000) Check box for Capital Asset (value/initial cost is over $5000) . properly donated to: Cnvcmment Entity: Brazos County Sheriffs Office Organization Name Other (Due to Statuatory requirements prior approval Brazos County Sheriffs Office is required by Purchasing: Organization Name to be used for Ands donated to Bra:os Countv for use ofa non-counip exoendinrre I certify that the above mentioned item has been donated or awarded to Brazos County. This item has been received in good faith and upon approval by Commissioner's Court will become apart of the General Fixed Asset Account of Brazos County. The determination to acceptor reject the donation will be made at the sole discretions of Commissioners Court based upon such things as usefulness, projected operating, maintenance and insurance costs. Requesting Department: Brazos County Sheriffs Office iz�-C Gets' �DJepartment Name Authorized Signature Organization Receiving Donated Property: f'/� Authorized Signature As by Com ners Court on this 4 day of riU W ?o I Commissioners Court Approval INTERLOCAL AGREEMENT BETWEEN BRAZOS COUNTY, THE CITY OF COLLEGE STATION, AND THE CITY OF BRYAN FOR THE 2017 BYRNE JUSTICE ASSISTANCE GRANT (JAG) PROGRAM AWARD This Agreement is made and entered into by and between Brazos County, Texas (hereinafter referred to as the "County"), acting through its Commissioners' Court, the City of College Station (hereinafter referred to as "College Station"), a Texas Home Rule Municipal Corporation, acting through its City Council; and the City of Bryan, Texas (hereinafter referred to as "Bryan"), a Texas Home Rule Municipal Corporation, acting through its City Council. WHEREAS, the County, College Station, and Bryan wish to submit ajoint application for grant funds under the U.S. Department of Justice's 2017 Edward Byrne Memorial Justice Assistance Grant (JAG) Program; and WHEREAS, as a condition precedent to receiving a JAG award, the County, College Station, and Bryan are required to enter into an inter -local agreement designating one joint applicant to serve as the applicant/fiscal agent for the joint funds; and WHEREAS, Bryan will serve as the applicant/fiscal agent; and WHEREAS, Chapter 791 of the Texas Government Code, also known as the Interlocal Cooperation Act, authorizes all local governments to contract with each other to perform governmental functions or services; and WHEREAS, the parties represent that each is independently authorized to perform the functions or services contemplated by this Agreement; and WHEREAS, each governing body, in performing governmental functions or in paying for the performance of governmental functions hereunder, shall make that performance or those payments from current revenues legally available to that party; and WHEREAS, each governing body finds that the performance of this Agreement is in the best interests of all parties, that the undertaking will benefit the public, and that the division of costs fairly compensates the performing party for the services or functions under this Agreement; and WHEREAS, Bryan agrees to provide the County $7,174.00 from the JAG award for the purpose of supporting local initiatives, technical assistance, training, personnel, equipment, supplies, contractual support, information technology, research and evaluation activities that will improve or enhance law enforcement programs; and WHEREAS, Bryan agrees to provide College Station $17,544.00 from the JAG award for the purpose of supporting local initiatives, technical assistance, training, personnel, equipment, supplies, contractual support, information technology, research and evaluation activities that will improve or enhance law enforcement programs; and WHEREAS, Bryan shall use their $23,108.00 from the JAG award for the purpose of supporting local initiatives, technical assistance, training, personnel, equipment, supplies, contractual support, information technology, research and evaluation activities that will improve or enhance law enforcement programs; and WHEREAS, Bryan, College Station and the County believe it to be in their best interest to reallocate the JAG funds as described above, NOW, THEREFORE, the parties hereto, in consideration of the mutual covenants and conditions contained herein, promise and agree as follows: 1. Bryan agrees to pay the County a total of $7,174.00 of JAG funds. 2. The County agrees to use the $7,174.00 for the purpose of supporting local initiatives, technical assistance, training, personnel, equipment, supplies, contractual support, information technology, research and evaluation activities that will improve or enhance law enforcement programs. 3. Bryan agrees to pay College Station a total of $17,544.00 of JAG funds. 4. College Station agrees to use $17,544.00 for the purpose of supporting local initiatives, technical assistance, training, personnel, equipment, supplies, contractual support, information technology, research and evaluation activities that will improve or enhance law enforcement programs. 5. Bryan agrees to retain a total of $23,108.00 of the JAG funds. 6. Bryan agrees to use $2;,108.00 for the purpose of supporting local initiatives, technical assistance, training, personnel, equipment, supplies, contractual support, information technology, research and evaluation activities that will improve or enhance law enforcement programs. 7. The parties to this Agreement do not intend for any third party to obtain a right by virtue of this Agreement. 8. By entering into this Agreement, the parties do not intend to create any obligations express or implied other than those set out herein; further, this Agreement shall not create any rights in any party not a signatory hereto. 9. No party shall have the right to direct or control the conduct of the other parties with respect to the duties and obligations of each party under the terms of this Agreement. 10. Each entity shall ensure that all applicable laws and ordinances have been satisfied. 11. Effective Date and Term. This Agreement shall be effective when signed by the last party who's signing makes the Agreement fully executed and will remain in full force and effect until September 30,2020. 12. Indemnification Subject to the limitations as to damages and liability under the Texas Tort Claims Act, and without waiving its governmental immunity, each party to this Agreement agrees to hold harmless each other, its governing board, officers, agents and employees for any liability, loss, damages, claims or causes of action caused, or asserted to be caused, directly or indirectly by any other party to this Agreement, or any of its officers, agents or employees as a result of its performance under this Agreement. 13. Consent to Suit. Nothing in this Agreement will be construed as a waiver or relinquishment by any party of its right to claim such exemptions, privileges and immunities as may be provided by law. Vol. pg.? 14. Invalidity: If any provision of this Agreement shall be held to be invalid, illegal, or unenforceable by a court or other tribunal of competentjurisdiction, the validity, legality and enforceability of the remaining provisions shall not in any way be affected or impaired thereby. The parties shall use their best efforts to replace the respective provision or provisions of this Agreement with legal terms and conditions approximating the original intent of the parties. 15. Written Notice. unless otherwise specified, written notice shall be deemed to have been duly served if delivered in person or sent by certified mail to the business address as listed herein. CITY OF BRYAN: City Manager City of Bryan 300 South Texas Ave. Bryan, Texas 77803 CITY OF COLLEGE STATION: BRAZOS COUNTY: City Manager City of College Station P. 0. Box 9960 College Station, Texas 77842 County Judge Brazos County 200 South Texas Ave., Ste. 332 Bryan, Texas 77803 16. Entire Agreement. It is understood that this Agreement contains the entire agreement between the parties and supersedes any and all prior agreements, arrangements, or understandings between the parties relating to the subject matter. Nor oral understandings, statements, promises, or inducements contrary to the terms of this Agreement exist. This Agreement cannot be changed or terminated orally. No verbal agreement or conversation with any officer, agent, or employee of any party before or after the execution of this Agreement shall affect or modify any of the terms or obligations hereunder. 17. Amendment. No Amendment to this Agreement shall be effective and binding unless and until it is reduced to writing and signed by duly authorized representatives of both parties. 18. Texas Law. This Agreement has been made under and shall be governed by the laws of the State of Texas. 19. Place of Performance. Performance and all matters related thereto shall be in Brazos County, Texas, United States of America. 20. Authority to Enter Contract. Each party has the full power and authority to enter into and perform this Agreement and the person signing this Agreement on behalf of each party has been properly authorized and empowered to enter into this Agreement. The persons executing this Agreement hereby represent that they have authorization to sign on behalf of their respective corporations. 21. Waiver. Failure of any party, at any time, to enforce a provision of this Agreement, shall in no way constitute a waiver of that provision, nor in anyway affect the validity of this Agreement, any part hereof, or the right of either party thereafter to enforce each and every provision hereof. No term of this Agreement shall be deemed waived or breach excused unless the waiver shall be in writing and signed by the party claimed to have waived. Furthermore, any consent to or waiver of a breach will not constitute consent to or waiver of or excuse any other different or subsequent breach. Vol .Fol. 22. Agreement Read. The parties acknowledge that they have read, understand and intend to be bound by the terms and conditions of this Agreement. 23. Assignment. This Agreement and the rights and obligations contained herein may not be assigned by any party without the prior written approval of the other parties to this Agreement. 24. Multiple Originals. It is understood and agreed that this Agreement may be executed in a number of identical counterparts, each of which shall be deemed an original for all purposes. FVol. 2 �'� p5.</ EXECUTED this the ATTEST: City Secretary day of , 2017 by CITY OF BRYAN. CITY OF BRYAN By: Mayor APPROVED AS TO FORM: City Attorney Vol. _ c_ pg. �? 0 EXECUTED this the ATTEST: City Secretary day of 2017 by CITY OF COLLEGE STATION. CITY OF COLLEGE STATION LA APPROVED AS TO FORM: City Manager City Attorney Assistant City Attorney/CFO �7 L EXECUTED this the day of �UG2017 by BRAZOS COUNTY. ATTEST: County Clerk By: LINTY F BRA Coun dge Vol, pg. I Teas Dept. of Family Budget for Title IV -E K909 -Form 2030CWPJE and Prolective Services July 2017 County Child Welfare Services Contract County: Brazos Count (Child Welfare Contract Number: 23940058 Budget Effective Date: 10/112017-9/3012018 r Estimated Total Total Anticipated x .'Cost Category` ,� Expenses s fr��Federal"jZ1 Antfctpated Allocable to * County,. < ' �. Reimbursement f. w rf p k t y ' "Title IV- 4",: A:r`Adrninistration_C,: ?' :S "=`r f �.`: .?ri.:. '1 �e:.", ! , ..xs, -.:'s a. `,'.+�::,: •?a, '.'x i A.1. Direct Personnel Salaries $0.00 $0.00 $0.00 A.2. Direct Personnel Fringe Benefits $0.00 $0.00 S0.00 A.3. Direct Personnel Travel $0.00 $0.00 S0.00 A.4. Direct Materials and Supplies $0.00 $0.00 $0.00 A.5. Direct Equipment $0.00 $0.00 S0.00 A.6. Direct Other Costs $200.00 $26.67 $173.33 Total Administration $200.00 526.67 $173.33 b B.1. Title IV -E Training 75% $4,500.00 y $900.01 $3,599.99 B.2. Title IV -E Fostering Connections Training 75%) $0.00 50.00 S0.00 B.3. Non -Title IV -E Training 50% $0.00 $0.00 $0.00 Total Training $4,500.00 $900.01 $3,599.99 C''Su plertlent'alFostbr Care;Maintenance. SFCM ', ' 4",-..o s ; ' .a.... `.s _' ,.., �'U f;,T - Total SFCM 522.550.00 $12,668.59 $9,881.41 D.°Ind irect Costs if;ap licable Indirect CostBasel$0.00 50.00 $0.00 * "Granit Total $27,250.00 $13,595.27 $13,654.73 "Estimated Federal Reimbursement for expenses based on Eligible Population Rate (EPR) during 3rd 26.667% quarter of the preceding fiscal year: Actual reimbursement will be based on EPR in effect for the county during the month in which expenses were incurred. ` Estimated Federal Reimbursement for Supplemental Foster Care Maintenance expenses based on 56.18% Federal Medicaid Assistance Percentage (EMAP) rate in effect during preceding fiscal year: Actual reimbursement will be based on FMAP rate in effect at the time reimbursement is made to contractor. 31.990% Indirect Cost Rate, if applicable (attach a copy of the approved Certificate of Indirect Costs): I :) Contractor Certification Au uS� 2 201 % Signature Dat Duane Peters, County Jude - Printed Name 8 Title Vol. a✓ Pg. _ Teras Dept. of Family Budget for Title IV -E Form 2030CNlIVE and Protective Services County Child Welfare Services Contract ' estimated total cost for Title IV -E related activities 4t Pkijw, rckrT'I [%'.L Finxic, fir &tAd'f - II .. hl• m httn:Ruww.df(}y ¢c ht.'hwu@ooksT\le W17 County/default i<o Admmwtration r iz4e- .F yu"a xFYu A.6. °Direct Other,Costs. �'. ° r_ .. ... County: Brazos Count (Child Welfare) Contract Number: 23940058 Budget Effective Date: 101112017-9130/2018 Other. Costs - Estimaated ' tz ^Reimbursement .;Anticipated Cunty (descnp6on) - Tolal Expense '.' (estimated EPR 1', ,.r Match r 50i/. FF,P) t tx .-u'. Birth Certificates $200.00 $26.67 $173.33 $0.00 SO.00 $0.00 50.00 $0.00 SO.00 $0.00 SO.00 Total Direct Other Costsl $200.00 526.67 $173.33 ' estimated total cost for Title IV -E related activities 4t Pkijw, rckrT'I [%'.L Finxic, fir &tAd'f - II .. hl• m httn:Ruww.df(}y ¢c ht.'hwu@ooksT\le W17 County/default i<o 2yBd 1o�! J 9uEi n O t m n z < o ' m m R 3 y 3 v,.ti m m ] C 7 t =m y � G n O O a �fi fi T O O n c a 1 ry � w N N '3 3 o ry o u r N 2 N, m. .60. .Nd�. t O o � C Ms m zw Si e p c m 0 o 0 tp 0 0 0 0 0 0 N 0 J_m)my3ro,: 0 4`mV'rn 0 S 4• 0 0 0 0 0 0 0 0 Y Ew cD 0 0 0 0 0 0 0 0 0 0 m o 0 0 0 0 0 0 cp ,a'r ••. 9uEi n O t Texas Dept. or Family Budget for Title IV -E Form 2030CWIVE and Protective Services County Child Welfare Services Contract C Supplemental Foster Care Maintenance (SFCM) r a.' County: Brazos Count (Child Welfare Contract Number: 23940058 Budget Effective Date: 10/112017-9130/2018 } " <"ntlupated Federal 1 Other Costs Estimated ent ` Anticipated County r , `;•�Relmburse (descnphon) ' + Total Expense t"Av. Match., �;(eshmated' FMAP) , ^hte Allowances $0.00 $0.00 Clothing $20,000.00 511,236.00 $8,764.00 Gifts $250.00 $140.45 $109.55 Graduation Expenses $500.00 $280.90 $219.10 Personal Items $1.000.00 5561.80 S438.20 School Supplies $300.00 5168.54 S131.46 Reasonable Child Specific Travel 5500.00 $280.90 5219.10 Total Direct Other Costs $22,550.00 $12,668.59 $9,881.41 estimated total cost for Title IV -E related activities Voic PI f 1 TiI IV -13 Fi n - Handbo,b (or J t. led n`�mu an rc�'rdr e dluw d le c,x >e. dncvnx nni ui mquimnrcNs. em. Mi '0 Ir -r `h Ib ks"ritic IVF C /k Vol. ?,i Pg. J Texas Dept. of Family Budget for Title IV -E Form 2030cwiVE and Protective Services County Child Welfare Services Contract r, Budget Narrative a County: azos Count Child Welfa Contract Number: 23940058 Budget Effective Date: 1011/2017-9/3012018 CI�rld^'b ,h b ' 'rdblledoth'<mnnc Rcfc uT hltl-r h`' •Ida CI'kl�dea'Icd'frw'o rceud'uullo wbla . d, L.- h wdfns-c tr�AandbooksrT' Ic Ix'E Corina A. Administration A.I. Direct Personnel Salaries A.2. Direct Personnel Fringe Benefits A.3. Direct Personnel Travel A.A. Direct Materials and Supplies A.S. Direct Equipment A.6. Direct Other Costs Birth Certificates for IV -E eligible children B. Training B.1. Title IV -E Training (75%) Conferences for DFPS staff to attend B.2. Title IV -E Fostering Connections Training (75%) B.3. Non -Title IV -E Training (50%) C. Supplemental Foster Care Maintenance (SFCM) Allowable expenses directly related to the IV -E eligible children to include clothing, personal items, school items. day care, or travel for children D. Indirect Costs (if applicable) - LO, 2L7 Pg. .5 ''2 Texas Dept. of Family Budget for Title IV -E K909 -Form 2030CLIVE and Protective Services July 2017 County Legal Services Contract Vol. -S-% Pg. --.' Summar'y'' County: Brazos County (Legal) Contract Number: 23940059 Budget Effective Date: 1011/2017.9/30/2018 Eshmat-dTotalG -''� l.r .�a k'.+'j :} r,, ,.;•..; ,G } ,. , .�. y�a"'+Y r;^n4 �.•+ Total Anticipated Notal Anbnpated Expenses vQ .,1 .Cost Category j .,,;ri _ ��. _ �s 't- o-Federal,� ,K.✓�County�f Allocable to + P" 4 < r n t xaReimbursement �s6w Matc^.h -: le IV Et+� ,,,, Title.,. ��.'r.fit. ' +•„a ^�'� :, A. x'Adminfsthatton�> �.. . s...- A.1. Direct Personnel Salaries $193,920.00 $25,856.32 $168,063.68 A.2. Direct Personnel Fringe Benefits S80,405.69 $10,720.89 569,684.79 A.3. Direct Personnel Travel 50.00 $0.00 50.00 A.A. Direct Materials and Supplies 50.00 $0.00 $0.00 A.S. Direct Equipment 50.00 $0.00 50.00 A.6. Direct Other Costs S13,600.00 $1,826.59 $11,773.41 Total Administration $287,925.69 $38,403.80 $249,521.89 B. 'Tramirid B.1. Title IV -E Training 75% $1,600.00 $320.00 $1,280.00 B.2. Title IV -E Fostering Connections Training 75% 50.00 $0.00 $0.00 B.3. Non -Title ME Training 50%) $0.00 $0.00 $0.00 Total Training $1,600.00 $320.00 $1,280.00 C.' Indirect Costs'(ifiapplicable '.;'", Total Indirect Costs $0.00 $0.00 50.00 Grand Total $289,525.69 $38,723.80 $250,801.88 'Estimated Federal Reimbursement for expenses based on Eligible Population Rate (EPR) during 26.667% 3rd quarter of the preceding fiscal year: Actual reimbursement will be based on EPR in effect for the county during the month in which expenses were incurred. 31.990% Indirect Cost Rate, if applicable (attach a copy of the approved Certificate of Indirect Costs): Contractor Certification E��' �u�Vs k 291 20 l T Signature Date Duane Peters, County Judge Printed Name 8 Title Vol. -S-% Pg. --.' Bd— — • o� i 0 O C G W CD CL r to y ^? N N O n U) 7 m d n M r r D (D (D N O w N d Uj a a d N N N N N � (n (n O CD n 1 m d d W Q W O m v W W W s^ S C 0 0 O 0 0 0 � CD w n - NCL n. O; ' � o WBW y aD d �7 -0 10 N e1�r� m < . .:.m.... is to e» m ;. D x : m 5L Zi N lA EA d3 (O N O 'd O O O O O O A O u O O O O O O O O O O O O O O Ai m � dl. m CNJt QJ A N,T�a7� a m< _ a N O O O -4 CO N 1 0 O C G W CD CL r to y ^? N N O n U) 7 m d n M y 6d 'Ion N o c 2 y n � C) Z - o M D T � o � w � - G_ N O p T r rn o m O v � u > o GFO N EA p T Om O b �n O tT 3 0: 7t+0<' N O y w O O Q � � k� o n O i� O y .c,. O d m J F� �c pr', 0 0 0 0 0 0 0 o m 1k Faso m c `46 F50 N.. • fit Hi O 3t Xr im 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 F avr` cr A� 0 G C � � °- f3 m 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 n oaD' - v. 0 m fn sv � fn ff3 ss v+ � 3 w 0 0 o c o 0 0 0 o u os 0 0 0 0 0 0 0 0 0 IM o 1c 10 0 0 0 10 N o c 2 y n � Texas Dept or Family Budget for Title ME Form 2030CLIVE and Protective Services County Legal Services Contract Budget Narrative _. County: Brazos County (Legal) Contract Number., 23940059 Budget Effective Date: 10/1/2017.9/30/2018 Cleark describe each es cnse to be incurred and billed to thi: contract, includin_ llsti6.ation for e.e cnse. Refer to Title IV -E Finance Handbook for detailed infomtation reeordine elloo able es .cnse;- doeumeotation re uiremutts. etc. hit :/ N %Afi s.s A. Administration A 1. Direct Personnel Salaries JOIOIY CAI.ICI ldC IVI Fill pd;[cul 111C1 UIIGRIY WUI nll ly UII Udduo ICIOICU W I IIIC Iv'G 1 lIllu1 CII OIIVI.OICU UY IIIIIC spent A.Z. Direct Personnel Fringe Benefits JOIOIY OAIJGI lJO IUI Oil PCIJUIIIICI UIICUIIY WUI Nil lJ UII Udb Co ICIOICU W I IIIC IV'G UIIIUICII OIIUUdICU UY 11111C spent A.3. Direct Personnel Travel A.4. Direct Materials and Supplies A.5. Direct Equipment A.6. Direct Other Costs Court cost expenses directly related to Title IV -E children cases B. Training B.I. Title IV -E Training (75%) Conferences directly related to parent/childlfamily law 8.2. Title IV -E Fostering Connections Training (75%) B.3. Non -Title IV -E Training (50%) C. Indirect Costs (if applicable) Texas Dept. or Family Budget for Title IV -E Farm 2030CLIVE and Protective Services County Legal Services Contract Vol. �s p9• lr D Texas Dept. of Family FFATA Certifications Form 4734 and Protective Services Sept 2075 The Federal Funding Accountability and Transparency Act (FFATA) certifications enumerated below represent material facts upon which DFPS relies when reporting information to the federal government required under federal law. If the Department later determines that the Contractor knowingly rendered an erroneous certification, DFPS may pursue all available remedies in accordance with Texas and U.S. law. Signor further agrees that it will provide immediate written notice to DFPS if at any time Signor learns that any of the certifications provided for below were erroneous when submitted or have since become erroneous by reason of changed circumstances. If the Signer cannot certify all of the statements contained in this section, Signer must provide written notice to DFPS detailing which of the helaw statements it cannot certify and why. Enter your organization's Dun & Bradstreet (D&b) DUNS Number: 052960341 Enter the parent DUNS Number, if applicable: Did your organization have gross income, from all sources, of less than $300,000 in your previous tax year? Yes ❑ No ❑ N/A ❑ (if entity does not generate income) If your answer is Yes, skip Parts A, B, C, and D and complete Part E. If your answer is No or N/A, complete Parts A and B. Part A. Certification Regarding% of Annual Gross from Federal Awards Did your organization receive 80% or more of its annual gross income from federal awards in the previous tax year? Yes ❑ No Z Part B. Certification Regarding Amount of Annual Gross from Federal Awards Did your organization receive $25 million or more in annual gross income from federal awards in the previous tax year? Yes ❑ No If your answer is Yes to both A and B, you must complete Part C. If your answer is No to either A or B, skip Part C and go to Part D. rarr. L. Leruncaaon ttegaroing ruollC HCCesS to kAmpensaUon Iniormaxion Does the public have access to information about the compensation [17 CFR 229.402(c)(2)) of the senior executives (e.g., officers, managing partners, or any other employees in management positions) in your business or organization (including parent organization, all branches, and all affiliates worldwide) through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986? Yes ❑ No ❑ N/A ❑ (if entity reports through some other means, state how: If your answer is Yes, skip Part D and complete Part E. If your answer is No, you must provide compensation information to DFPS for FFATA reporting in Part D. If N/A, you may still be required to supply compensation information pending DFPS or federal awarding agency approval. Skip Part D until requested by DFPS to supply compensation information and proceed to complete Part E. 7 of 3 Vol. Si Pg. — Texas Dept. of Family FFATA Certifications Form 4734 and Protective Services Sept 2015 Part U, Certification KeRarcima Lxecutive t.omoansation The Names and Total Compensation of the top five (5) executives if: • More than 80% of annual gross revenues from the Federal government, • Those revenues are greater than $25M annually, and • Compensation information is not already available through reporting to the SEC. Contractor Executive Names Total Compensation Part E. General FFATA Certification As the duly authorized representative (Signatory) of the Contractor named below, I hereby certify that the responses that I have provided to the questions in this certification form are true, complete and correct to the best of my knowledge. Duane Peters Printed Name of Authorized Representative County Judge Title of Authorized Representative Brazos County Legal Name of Contractor (Subawordee Name) tsryan Primary City (Submvardee Principal Place of Performance) This Section For DFPS Use Only Signature of Authorized Representative Auqug� ao/7 Date 1.11 23940058 & 23940059 Contract Number (Suboward Number) TX 77803 State 9 -Character Zip Contract Manager Information (Zip 14) Name Bonnie Francis Phone Department Contracts 2of3 7 Pg. 834-3201 Region 7 Texas Dept. of Family FFATA Certifications Form 4734 and Protective Services Sept 2015 Email Eddie.fran This Section For DFPS Use Only (continued) Federal Funding Agency: CFDA Program N: j 93.658 Contract Start Date: 10/01/2011 Contract End Date: 09/30/2018 (Subaward Obligation/Action Date) Total Amount of Contract: (Amounf of Subaward) HCATS Subject: ' (Program Source) HCATS Purpose: (Subaward Project Description) 3of3 Pg. (� J� Texas Dept, of Family Risk Analysis Questionnaire F502 -Form 9105 and Protective Services FY 2018 July 2017 Legal Name of Contractor: Brazos County Contract Number: 23940058 & 23940059 Please provide the person's name, title, andContact Name & Title: Megan Mason number to contact for questions or if necessary expenditures incurred up to an approved amount and within the associated additional information is needed: Contact Phone Number: (979) 361-4352 Active Contracts & Payment Types 1. Do you currently have other active contracts with DFPS or any other entity either within or outside of Texas [Federal, State (ISD, University), County, or Private Businessj? Yes Z No ❑ If yes, please provide the entity name, contract number(s), and indicate which of the following payment types is utilized for the contract: Fixed Price Fixed price is a deliverables -based payment type for a contract with a firm agreed-upon rice for the delivery of codes and services. Cost Payment type that reimburses contractors for actual, allowable, reasonable, and Reimbursement necessary expenditures incurred up to an approved amount and within the associated cost categories in thea roved budget and budget narrative. Contractor is paid a standard fee per unit of service. Typically, rates are either negotiated Fee For Service with the individual vendor and apply only to that vendor or there is a uniform rate that is paid to all vendors providing the service. This rate -based payment type is used when an independent rate setting process does not exist for the contracted service. Contractor is paid a set rate per unit of service, A rate setting process where the rate is Rate -Set Payments approved by the Health and Human Services Commission (HHSC) or another agency with rate setting authority. The resulting rate is applied to the purchase of specifically defined units of service. Blended Foster The blended foster care rate is the HHSC-developed rate equal to the weighted average Care Rate rate across all placement types that DFPS pays under a Single Source Continuum Contract for each day of service provided to a child or youth in paid foster care. The blended foster care case rate is the rate paid under a Single Source Continuum Blended Foster Contract for each day of service provided to each child or youth as measured against an Care Case Rate established length of stay baseline formulated by HHSC for each defined age category or "strata" of children/ youth. Exceptional Foster An exceptional foster care rate applies to a limited number of situations and/or days under Care Rate a Single Source Continuum Contract where a child requires extraordinary care. Day (24 hour) Usually for residential services. This is the rate paid to the provider for each 24-hour period that a DFPS client is in a provider's care. other Any other payment type not defined above, see attached scheduel of state & federal grants 1 Vol. S Pg. �� -- Texas Dept. of Family Risk Analysis Questionnaire F502 -Form 9105 and Protective Services FY 2018 July 2017 RAI Factor 01 — SCOR Mandated Independent Audits 2. Is your business entity required to undergo an independent audit? Z Yes ❑ No If yes, please identify the authority requiring the audit. 3. How long has it been since your Iasi independent audit (e.g., Annual Financial Statement audit, Compliance audit) was completed by an independent auditor, including other state/federal agencies such as the State Auditor's Office (SAO) or the Office of Inspector General (OIG)? (Note: Monitoring activities conducted by another state agency are not considered independent audits for this purpose.) ® Within 21 Months ❑ Within 22-34 Months ❑ 35 Months or More ❑ No Audit Completed Provide a copy of the most recent independent audit, if applicable. Additional Information: Annual Financial statement audit by independent auditor can be found on our County Website wvvw.brazoscountytx.gov RAI Factor 99 2 Vols Texas Dept. of Family Risk Analysis Questionnaire F502 -Form 9105 and Protective Services FY 2018 July 2017 Related Party Transactions 4. Disclose the type of business transactions (compensated or not) that occur between your business entity and any related party. For purposes of this question, related party refers to: a) A family member (including blood, marriage, or adoption). b) A member of the Board of Directors, c) Stockholders with >5% Ownership, d) Key Employees Paid Separately for Other Responsibilities (e.g., consulting services, not direct employees), e) Parent/Subsidiaries, or 0 Organizations Under Common Ownership or Control (excluding routine relationships for an LLC). Transactions include business activities such as purchasing or leasing (e.g., a building, a computer, or a vehicle) and/or obtaining a service (e.g., legal services, accounting services, banking services). Non -Compensated Services ❑ Yes ❑ No Compensated, Non -Recurring Goods, Services, or Labor ❑ Yes N No Compensated, Recurring Goods, Services or Labor ❑ Yes © No Compensated Goods, Services, or Labor w/ Uniform Rate Uniform, Set Rate that Applies to All Contracts for the Service ❑ Yes Z No Compensated Consulting or Management Services ❑ Yes ®No Compensated Building Leasing Of Yes ® No Compensated Transportation ❑ Yes Z No For -Profit Affiliated with Non -Profit ❑ Yes Z No Owned/Operated by Same or Related Entity ❑ Yes ® No Parent/Subsidiary Relationship ❑ Yes ® No RAI Factor 08 Subcontractors 5. Indicate the percentage of work performed by subcontractors for the contracted service (as allowable by the contract). r No Subcontractor Involvement ❑ Subcontractors Account for 50% or Less of Work Performed ❑ Subcontractors Account for More than 50% of Work Performed RAI Factor 414 3 Texas Dept. of Family Risk Analysis Questionnaire F502 -Form 9105 and Protective Services FY 2018 July 2017 Legal Name of Contractor: Brazos County Contract Number: 23940058 & 23940059 Please provide the person's name, title, and Contact Name & Title: Megan Mason number to contact for questions or if necessary expenditures incurred up to an approved amount and within the associated additional information is needed: Contact Phone Number: (979) 361-4352 Active Contracts & Payment Types 1. Do you currently have other active contracts with DFPS or any other entity either within or outside of Texas (Federal, State (ISD, University), County, or Private Business]? Yes © No ❑ If yes, please provide the entity name, contract number(s), and indicate which of the following payment types is utilized for the contract: Fixed Price Fixed price is a deliverables -based payment type for a contract with a firm agreed-upon rice for the delivery of goods and services. Cost Payment type that reimburses contractors for actual, allowable, reasonable, and Reimbursement necessary expenditures incurred up to an approved amount and within the associated cost Cate ories In the ao ovPrl hnrinu,- , y are Con A-4°^'r;C"+wajally, rates are either negotiated Fee For Service with <� y64]I;''v�ro``'��Wyp ��here is a rate that is �1 Q(��r ice,-y..yy„ ' r„T: "f)ayment type is used when an paid r� inde ,f.4 aq� ra;° #��•�ti'k��s,vv.��{c �,-tractedservice. Cont '"a>k�; ;2'J ?M�"v�yr�yfi a ng process where the rate is w�. ` ` r -r (HHSC) or another agency Rate -Set Payments .ro�s`;"�-''t�f with .� ° '` "' x galea-�"1 ^ e purchase of specifically w :h <� Q Blended Foster defin ,�^ y+.rf17i�+n` .; � -i+��Ecn�''q, t n.� J �fx R l The t EIYl2�r�s �?� r �' a3ti } qual to the weighted average .'�`++, .� s v�y ( - %4( .. d r P' TUB �t7(Jl s,� lgle Source Continuum Care Rate j : s ur . . °%yt M Stt+ �� 1 +""" *'i,' `_m <w in aid foster care. Contr 3 �-,� �,d �) t rh P The b �' 7I (uEp G(1i'v`-.t� �,`'Yr'� Ingle Source Continuum �, �^". rwth as measured against an Contr t 'e estab ftp -n i each defined age category or Blended Foster Care Case Rate ((,", /✓l.Q ter{r "strat Exceptional Foster Care Rate An exr" ��i ^ 'fiet r'�w°�Z�� rif situations and days under a Sing �'�'« �,.;f sysextraordinary care. §r.""��vz"`' f�a`"' xovider for each 24-hour Day (24 hour) periodutM� Other Any other payment type not defined above. see attached scheduel of state Vol. r % pg. � 71 Texas Dept of Family Risk Analysis Questionnaire 1`502 -Form 9105 and Protective Services FY 2018 July 2017 RAI Factor at — SCOR Mandated Independent Audits 2. Is your business entity required to undergo an independent audit? ® Yes ❑ No If yes, please identify the authority requiring the audit: 3. How long has it been since your last independent audit (e.g., Annual Financial Statement audit, Compliance audit) was completed by an independent auditor, including other state/federal agencies such as the State Auditor's Office (SAO) or the Office of Inspector General (OIG)? (Note: Monitoring activities conducted by another state agency are not considered independent audits for this purpose.) ® Within 21 Months ❑ Within 22-34 Months ❑ 35 Months or More ❑ No Audit Completed Provide a copy of the most recent independent audit, if applicable. Additional information: Annual Financial statement audit by independent auditor can be found on our County Website www.brazoscountytx.gov RAI Factor #9 2 Yra: Texas Dept. of Family Risk Analysis Questionnaire F502 -Form 9105 and Protective Services FY 2018 July 2017 Related Party Transactions 4. Disclose the type of business transactions (compensated or not) that occur between your business entity and any related party. For purposes of this question, related party refers to: a) A family member (including blood, marriage, or adoption), b) A member of the Board of Directors, c) Stockholders with >5% Ownership, d) Key Employees Paid Separately for Other Responsibilities (e.g., consulting services, not direct employees), e) Parent/Subsidiaries, or 0 Organizations Under Common Ownership or Control (excluding routine relationships for an LLC). Transactions include business activities such as purchasing or leasing (e.g., a building, a computer, or a vehicle) and/or obtaining a service (e.g., legal services, accounting services, banking services). Non -Compensated Services ❑ Yes ® No Compensated, Non -Recurring Goods, Services, or Labor ❑ Yes ® No Compensated, Recurring Goods, Services or Labor ❑ Yes ❑ No Compensated Goods, Services, or Labor w/ Uniform Rate Uniform, Set Rate that Applies to All Contracts for the Service ❑ Yes ® No Compensated Consulting or Management Services ❑ Yes [j No Compensated Building Leasing ❑ Yes ® No Compensated Transportation ❑ Yes ® No For -Profit Affiliated with Non -Profit ❑ Yes ® No Owned/Operated by Same or Related Entity ❑ Yes ® No Parent/Subsidiary Relationship ❑ Yes ® No RAI Factor k8 Subcontractors 5. Indicate the percentage of work performed by subcontractors for the contracted service (as allowable by the contract). ® No Subcontractor Involvement ❑ Subcontractors Account for 50% or Less of Work Performed ❑ Subcontractors Account for More than 50% of Work Performed RAI Factor 714 Vol. r' Pg. Texas Dept. of Family Risk Analysis Questionnaire F502 -Form 9105 and Protective Services FY 2018 July 2017 Key Management Staff For purposes of this question, key management staff may include individuals with titles such as: Executive Director, President, Sole Proprietor, Comptroller, Chief Financial Officer, Manager, or Program Director. 6. Has there been a change in any key management staff at your business organization within the past two years? ❑ Yes ® No If Yes, has the change been within the past 24 months? ❑ Yes ❑ No 7. Indicate whether or not key management staff have at least two years' worth of experience providing fiscal or programmatic components of the contracted service (even if not with the same business entity). Fiscal components refer to the financial aspect of the contract. Programmatic components refer to the service delivery side of the contract, such as ensuring that services are provided to clients, monitoring the quality of the service delivery, complying with the service provisions in the contract. RAI Factor R 16 Direct Delivery Staff 8. Has there been a significant change in direct delivery staff at your business organization within the preceding year? ❑ Yes ❑ No 9. Please indicate the average level of experience that direct delivery staff at your organization have in providing the contracted service. RAI Factor 917 ❑ 0 - 23 months ❑ 24 - 59 months ® 60 or more months ❑ Less than 2 years ❑ At least 2 years © At least 2 years Executive Director, with fiscal or with fiscal or with fiscal and Sole Proprietor, programmatic programmatic programmatic President or components of federal components of federal components of federal Equivalent and/or state contracted and/or state contracted and/or state contracted programs programs programs ❑ Less than 2 years E] At least 2 years ® At least 2 years Accounting Director, with fiscal or with fiscal or with fiscal and Comptroller, Chief programmatic programmatic programmatic Financial Officer, components of federal components of federal components of federal Business Manager, and/or state contracted and/or state contracted and/or state contracted etc. programs programs programs ❑ Less than 2 years ❑ At least 2 years Z At least 2 years Program Director, with fiscal or with fiscal or with fiscal and Program Coordinator programmatic programmatic programmatic or Equivalent components of federal components of federal components of federal and/or state contracted and/or state contracted and/or state contracted programs programs programs RAI Factor R 16 Direct Delivery Staff 8. Has there been a significant change in direct delivery staff at your business organization within the preceding year? ❑ Yes ❑ No 9. Please indicate the average level of experience that direct delivery staff at your organization have in providing the contracted service. RAI Factor 917 ❑ 0 - 23 months ❑ 24 - 59 months ® 60 or more months Texas Dept. of Family Risk Analysis Questionnaire F502 -Farm 9105 and Protective Services FY 2018 July 2017 Internal Controls 10. Does your business organization have any outstanding liabilities or litigations? ❑ Yes © No If Yes, Describe RAI Factor 07 CERTIFICATION This form must be signed by an individual with documented signature authority, as designated by the business entity. I HEREBY CERTIFY, TO THE BEST CF MY KNOWLEDGE, THAT THE INFORMATION REPORTED HEREIN IS TRUE, CORRECT, AND COMPLETE. Signature Duane Peters Printed Name Pg. �%/ Date County Judge Title Texas Dept. of Family FFATA Certifications Form 4734 and Protective Services Sept 2015 The Federal Funding Accountability and Transparency Act (FFATA) certifications enumerated below represent material facts upon which DFPS relies when reporting information to the federal government required under federal law. If the Department later determines that the Contractor knowingly rendered an erroneous certification, DFPS may pursue all available remedies in accordance with Texas and U.S. law. Signor further agrees that it will provide immediate written notice to DFPS if at any time Signor learns that any of the certifications provided for below were erroneous when submitted or have since become erroneous by reason of changed circumstances. If the Sinner cannot certify all of the statements contained in this section Signer must provide written notice to DFPS detailina which of the below statements it cannot certify and why. Enter your organization's Dun & Bradstreet (D&B) DUNS Number: 052960341 Enter the parent DUNS Number, if applicable: Did your organization have gross income, from all sources, of less than $300,000 in your previous tax year? Yes ❑ No ® N/A ❑ (if entity does not generate income) If your answer is Yes, skip Parts A, B, C, and D and complete Part E. If your answer is No or N/A, complete Parts A and B. Part A. Certification Regarding% of Annual Gross tram Federal Awards Did your organization receive 80% or more of its annual gross income from federal awards in the previous tax year? Yes ❑ No Part B. Certification Regarding Amount of Annual Gross from Federal Awards Did your organization receive $25 million or more in annual gross income from federal awards in the previous tax year? Yes ❑ No If your answer is Yes to both A and B, you must complete Part C. If your answer is No to either A or B, skip Part C and go to Part D. Part C. Certitication Regarotng Puduc Access To t.ompensacion InTormaoon Does the public have access to information about the compensation (17 CFR 229.402(c)(2)] of the senior executives (e.g., officers, managing partners, or any other employees in management positions) in your business or organization (including parent organization, all branches, and all affiliates worldwide) through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78ri 78o(d)) or section 6104 of the Internal Revenue Code of 1986? Yes ❑ No ❑ N/A ❑ (if entity reports through some other means, state how: If your answer is Yes, skip Part D and complete Part E. If your answer is No, you must provide compensation information to DFPS for FFATA reporting in Part D. If N/A, you may still be required to supply compensation information pending DFPS or federal awarding agency approval. Skip Part D until requested by DFPS to supply compensation information and proceed to complete Part E. of V��(:.,� A9 /.Z Texas Dept. of Family FFATA Certifications Form 4734 and Protective Services Sept 2015 Part D. Certification Regarding Executive Compansation The Names and Total Compensation of the top five (5) executives if: • More than 80% of annual gross revenues from the Federal government, • Those revenues are greater than $25M annually, and • Compensation information is not already available through reporting to the SEC. Contractor Executive Names Total Compensation Part E. General FFATA Certification As the duly authorized representative (Signatory) of the Contractor named below, I hereby certify that the responses that I have provided to the questions in this certification form are true, complete and correct to the best of my knowledge. Duane Peters Printed Name of Authorized Representative County Ju Title of Authorized Representative Brazos County Legal Name of Contractor (Subawordee Name) Primary City (Subawardee Principal Place of Performance) Signature of Authorized Representative Z-9 Zo 17 Date 23940058 & 23940059 Contract Number (Subaward Number) TX 77803 State 9 -Character Zip Code (Zip +4) This Section For DEPS Use Only Contract Manager Information Name Bonnie Francis Department Contracts Phone (512 834-3201 Region 7 2 of 3 Vol. / P.�' Texas Dept. of Family FFATA Certifications Form 4734 and Protective Services Sept 2015 Email Eddie.francis@dfps.state.tx.us This Section For DFPS Use Only (continued) Federal Funding Agency: CFDA Program H: 193.658 Contract Start Date: 10/01/2011 Contract End Date: 09/30/2018 (Subaward Obligation/Action Date) Total Amount of Contract: (Amount of Subaward) HCATS Subject; (Program Source) HCATS Purpose: (Subaward Project Description) 3 of Vol. % � % _ Pg. -- Texas Dept. of Family Signature Authority Designation Form 2031 and Protective Services September 2014 All Contractors/Potential Contractors are required to fill out and submit this form. Completion of this form designates signature authority for Contractor: Brazos County The Contractor may: (1) designate additional signature authority by including the additional signature authority's name and title, or (2) verify that the signature below is the only signature authority designated for contracting with DFPS. The Contractor understands that there is an ongoing duty to notify DFPS in writing of any change to signature authority during the term of the contract with DFPS. The Contractor verifies that the signature(s) below is a complete, true and correct representation of signature authorit. '�C Duane Peters Printed Name Signature of Authorized Representative �/ County Judoe PSN VC�uss-, Title of Authorized Representative Date Brazos County _ _ 23940058 (CW) 23940059( Legal) Legal Name of Contractor/Potential Contractor Contract or Procurement Number The Designated Signature Authority as referenced above has authorized the following person(s) listed below to also approve and sign on the contract functions as indicated. Please note that both the printed name and signature is required for each authorized individual. Katie Conner County Auditor Financial Officer Printed Name Title Function Printed Name Printed Name Printed Name Printed Name Printed Name Title Title Title Title Function Function Function Function Title Function Signature Signature Signature Signature Signature Signature I certify that the person(s) indicated above are designated as "Authorized Official(s)" for the purpose stated and that the signatures are valid. I further understand that it is my responsibility to im ify the DFPS in writing of any changes to the above list. Dune Peters Brazos County Judge �- Printed or Typed Name & Title of Contract Signatory Signature Page I of I ✓ L.I.F.E. & B.R.A.V.E. Residential Program September 1, 2017 - August 31, 2018 STATE OF TEXAS § CONTRACT NO JUV2018 - 66 FOR § RESIDENTIAL SERVICES COUNTY OF CAMERON § CAMERON COUNTY JUVENILE JUSTICE DEPARTMENT Ladies Inspired For Excellence and Building Responsible Adults with Values and Education Residential Program Term: September 1, 2017 — August 31, 2018 This Agreement is entered into by and between Brazos County Juvenile Board, at the request of and on behalf of the Brazos County Juvenile Probation Department (collectively referred to as "Juvenile Probation") and the Cameron County Juvenile Justice Department a governmental entity licensed to provide child care services by the Texas Juvenile Probation Commission (collectively referred to as "Service Provider"). ARTICLE I PURPOSE 1.01 The purpose of this Residential Services Agreement is to provide Brazos County Juvenile Probation with residential care for children alleged or adjudicated to have committed delinquent conduct or conduct indicating a need for supervision. The placement facility to be utilized is owned and operated by Service Provider and is located at 2310 W. Highway 77, San Benito, Texas 78586. The business office address of the Service Provider is P.O. Box 1690, San Benito Texas 78586. All notices to Brazos County Juvenile Probation Department shall be sent by certified or registered mail, addressed to: Brazos County Juvenile Probation Department 1904 W. SH21 Bryan Texas 77803 to the Chief Juvenile Probation Officer, Douglas Vance. ARTICLE II TERM 2.01 The term of this Agreement is for twelve months, commencing September 1, 2017 and ending August 31, 2018. It shall be automatically renewed for one year terms thereafter, unless one party notifies the other in writing, at least thirty (30) days prior to the expiration of said term of its intention not to renew this agreement. 2.02 The terms of this Agreement shall be extended until such time as all services which have been requested by Brazos County and are pending on the termination date in section 2.01 above, have been performed. Under this agreement, Brazos County Juvenile Probation Department may refer female juveniles in need of secure residential placement for a period of one hundred fifty (150) successful days to the Ladies Inspired for Excellence (L,I.F.E.) and male juveniles in need of secure residential placement for a period of one hundred fifty (150) successful days to the Building Responsible Adults with Values and Education (B.R.A.V.E.). ARTICLE III SERVICES 3.01 Service Provider will provide the appropriate levels of service as defined below: A. Basic Level �L.61 L.I.F.E. & B.R.A.V.E. Residential Program September 1, 2017 - August 31, 2018 Adequate functioning in all developmental and/or environmental areas; there may be transient difficulties, "every -day' worries, and occasional misbehavior, but would be regarded as a normal child; responds to "normal" discipline. The caregiver provides a routine home environment with guidance and supervision to meet the needs of the child; or 2. No more than occasional problems in functioning in any area; some acting out behavior in response to life stresses, but those are brief and transient, minimally disturbing to others, and not considered deviant by those who know the child. The caregiver provides a routine home environment with supplemental guidance and discipline to meet the needs of the child. B. Moderate Level 1. Frequent or repetitive minor problems in one or more areas; may engage in non-violent antisocial acts, but is capable of meaningful interpersonal relationships, requires supervision in structured supportive setting with counseling available from professional or paraprofessional staff; or 2. Substantial problems; child has physical, mental, or social needs and behaviors that may present a moderate risk of causing harm to self or others, poor or inappropriate social skills, frequent episodes of aggressive or other antisocial behavior with some preservation of meaningful social relationships, requires treatment program in a structured supportive setting with therapeutic counseling available by professional staff. 3.02 Service Provider will perform the following services: A. Provide basic residential services, including: standard supervision by qualified adults, food and snacks, recreation, allowances, personal hygiene items, haircuts, transportation, school supplies, room, (rent, utilities, maintenance, telephone) and miscellaneous, as ordered by Juvenile Probation. B. Provide and document paraprofessional counseling, off -campus visits or furloughs, major incidents and worker contacts. Any and all costs associated with off -campus visits or furloughs will be paid by the parent or guardian. C. Ensure that the child's parent(s) or legal guardian(s), and Juvenile Probation, and specifically the Juvenile Probation Officer are notified if a child in placement makes an unauthorized departure, becomes seriously ill, or is involved in a serious accident. The Juvenile Probation Officer and parents will be informed immediately if during working hours. After normal working hours, the Juvenile Detention Center will be notified as well as the parents. In the event of serious illness or accident and for any required follow-up care Service Provider shall be responsible for having the child transported to the nearest hospital or emergency care facility. D. When requested by the Brazos County Juvenile Probation Department, the Service Provider shall make the child available for visitation and/or conference calls in order to conduct a Case Plan and subsequent monthly updates as needed, Service Provider shall participate by providing information regarding progress or lack of in services provided and displayed behaviors. E. Provide the Juvenile Probation Officer with a written report of the child's progress on a monthly basis in a Monthly Progress Report. Parc 3 of 16 Vof. 2J % Pg. L.I.F.E. & B.R.A.V.E. Residential Program September 1, 2017 - August 31, 2018 Document and maintain records of all goods and services provided to contracted children:. These records shall contain, but are not limited to: hours of service provided, number of children served, average length of stay per client, total hours of counseling or treatment provided. These records shall be made available to Juvenile Probation for periodic inspection. G. Document and maintain records pertaining to the effectiveness of goods and services provided to contracted children. These records shall contain, but are not limited to: percentage of youth in program successfully achieving set educational goals, percentage of youth achieving set vocational goals, percentage of youth achieving set social skills goals, percentage of youth demonstrating overall progress, number and type of investigations made by the Department of Family and Protective Services or any law enforcement agency due to reports of abuse and/or neglect. These records shall be made available to Juvenile Probation for periodic inspection. H. Any and all medical/psychiatric treatment required to meet the needs of the child, as well as clothing, or other expenses not provided for in Service Provider's program, shall be the sole responsibility of said child's parent(s), guardian(s) or court ordered appointed conservator, to be paid by either personal payment or health insurance. However, in no case shall a child be denied any needed medicaypsychiatric treatment or clothing due to the inability to pay. ARTICLE IV EVALUATION CRITERIA 4.01 The performance of Service Provider in achieving the goals of Juvenile Probation will be evaluated on the basis of the output and outcome measures contained in this section. Juvenile Probation at its discretion, may use other means or additional measures to evaluate the performance of Service Provider in fulfilling the terms and conditions of the Agreement. A. Juvenile Probation shall evaluate Service Provider's performance under this Agreement according to the following specific performance goals for Service Provider: 1. Ensure children complete residential placement. 2. Prevent re -referrals of children during the four (4) months following release from residential placement. 3. Ensure children move down in their Level of Care as they progress in the treatment program. B. Juvenile Probation shall additionally evaluate Service Provider by the following output measures (in actual numbers of units of service and activities): 1. The total number of children placed in residential placement. 2. The total number of children who were discharged from residential placement successfully. 3. The total number of re -referrals of children discharged from placements within four (4) months after release. 4. The total number of children who move down in their Level of Care. 5. The average length of time before a child moves down in the Level of Care. Page 4 of 16 F. c>2.5-7 Pq. L.I.F.E. & B.R.A.V.E. Residential Program September 1, 2017 - August 31, 2018 C. Juvenile Probation shall further evaluate Service Provider by the following outcome measures: 1. Percentage of children in residential placement who will complete their placement as a successful discharge. 2. Percentage of children who have completed placement and not re -referrals within four (4) months after release. 3, Percentage of children who move down in their Level of Care. 4.02 Service Provider shall report on a monthly basis to Juvenile Probation as to each of the foregoing outputand outcome measures. These reports will be reviewed Juvenile Probation in orderto monitor Service Provider for programmatic compliance with this Agreement. ARTICLE V 5.01 For and in consideration of the above-mentioned services, Juvenile Probation agrees to pay Service Provider not more than the per diem rates based upon the Level of Care provided, in accordance with schedule of rates set by the Texas Health and Human Services Commission as currently effective or subsequently amended. Those rates as currently effective are as set forth in Exhibit A, attached hereto and incorporated herein. 5.02 The above fee will be paid only for those children specifically authorized to be placed by Juvenile Probation through its fiscal or designated official. This fee shall include residential care and a minimum of one group or individual counseling session per month. In no event will the per diem rate exceed that specified for the Level of Care provided. For services rendered under this agreement, Brazos County Juvenile Probation Department shall pay the sum of One Hundred Ten Dollars ($110.00) per day per child for Basic Care or One Hundred Sixty -Two Dollars and Thirty Cents ($162.30) for Moderate Care for each day juveniles are placed at the facility. Charges will include the day of admittance, regardless of the hour of admittance; plus the number of days until released, including the day of release regardless of the hour. It is understood that the Level of Care provided by Service Provider will be reduced to a lower Level of Care as soon as such reduction is deemed practical by Service Provider, based upon improvements in the child's attitude and behavior. 5.03 Medical: Brazos County Juvenile Probation Department agrees to be responsible for payment of medical care to the juveniles placed at the L.I.F.E. & B.R.A.V.E. Residential Placement and to pay for emergency examinations, treatments, and hospitalizations in the event the child's medical insurance does not cover the cost. The L.I.F.E. & B.R.A.V.E. Residential Placement shall notify Brazos County Juvenile Probation Department of any emergency or medical condition requiring medical care within one (1) regular working day of its occurrence. 5.04 Service Provider will submit an invoice for payment of services to the Juvenile Probation Fiscal Officer on a monthly basis. Said invoice shall be submitted within ten It 0) working days following the end of the invoiced month and shall include information deemed necessary for adequate fiscal control, including but not limited to: hours worked, to be attributed to specific clients if appropriate, date service was rendered, hourly rate, total daily cost, and total monthly cost. Each invoice received for payment will be reviewed by Juvenile Probation in order to monitor Service Provider for financial compliance with this Agreement. Invoices submitted by Service Provider in properform shall be paid by Juvenile Probation in a timely manner. Payments shall be made within ten (10) working days after Page 5 of 16 Vet. 17 :27z— Pg. L.I.F.E. & B.R,AV.E. Residential Program September 1, 2017 • August 31, 2018 receipt. Payment shall be made to Cameron County Juvenile Justice Department, P,O. Box 1690, San Benito Texas 78586. 5.05 Any income received by Service Provider toward the support of a child from sources other than this Agreement, including but not limited to Social Security, medical insurance coverage, or contributions from parents or others must be documented as to each child for whom a billing is submitted and deducted from the invoice submitted to Juvenile Probation. Documentation must include the sufficient identifying information of the parties receiving the services, the dates and times services were provided, and such other information deemed necessary for adequate fiscal control, 5.06 In order to avoid duplicate payments for children being transferred to another child care agencyunder contract with Juvenile Probation, the receiving agency will bill Juvenile Probation on the day the child is transferred into the program; the releasing agency will not bill Juvenile Probation for the last day of care. 5.07 Services which are not directly addressed by this Agreement must be submitted for approval with associated billing for reimbursement from Juvenile Probation. 5.08 Service Provider agrees to make claims for payment or direct any payment disputes to Juvenile Probation. Service Provider will not contact other department employees regarding any claims of payment. 5.09 Service Provider agrees and understands that all financial obligations of Juvenile Probation provided for in this Agreement for which current revenue is not available will be contingent on the availability of appropriated funds to meet said obligations. ARTICLE VI EXAMINATION OF PROGRAM AND RECORDS 6.01 Service Provider agrees that it will permit Juvenile Probation to examine and evaluate its program of services provided under the terms of this Agreement and/or to review its records periodically. This examination and evaluation of the program may include site visitation, observation of programs in operation, interview, and the administration of questionnaires to the staff of Service Provider and the children when deemed necessary. 6.02 Service Provider shall provide to Juvenile Probation such descriptive information on contracted children as requested on forms provided by Juvenile Probation. 6.03 For purposes of evaluation, inspection, auditing, or reproduction, Service Provideragrees to maintain and make available to an authorized representative of the State of Texas or Juvenile Probation any and all books, documents, or other evidence pertaining to the costs and expenses of this Agreement. 6.04 Service Provider shall retain and make available to Juvenile Probation all financial records, supporting documents, statistical records, and all other records pertinent to the Agreement for a minimum of seven (7) years, or until any pending litigation, claim, audit or review, and all questions arising therefrom have been resolved, and shall make available for Juvenile Probation's inspection, all contractual agreements with Service Provider's subcontractors for services related to this Agreement. Page 6 of 16 L.I.F.E. & B.R.A.V.E. Residential Program September 1, 2017- August 31, 2018 6.05 Service Provider understands that acceptance of funds under this Agreement acts as acceptance of the authority of the State Auditor's Office, or any successor agency, to conduct an audit or investigation in connection with those funds. Service Provider further agrees to cooperate fully with the State Auditor's Office or its successor in the conduct of the audit or investigation, including providing all records requested. Service provider will ensure that the foregoing clauses concerning the authority of the State of Texas to audit and the requirement to cooperate is included in any subcontract or arrangement Service Provider enters into in which funds received under this Agreement form all or part of the consideration. ARTICLE VII CONFIDENTIALITY OF RECORDS 7.01 Service Provider shall maintain strict confidentiality of all information and records relating to children involved in Juvenile Probation, and shall not re -disclose the information except as required to perform the services to be provided pursuant to this Agreement, or as may be required by law. ARTICLE VIII DUTY TO REPORT 8.01 Allegations Occurring Inside the Juvenile System. As required by Texas Family Code Chapter 261 and Title 37 Texas Administrative Code Chapter 358, orsuccessor provisions, Service Provider, and any of its employees, interns, volunteers or contractors, shall report any allegation or incident of abuse, neglect, exploitation, death or other serious incident involving a juvenile in a juvenile justice facility or juvenile justice program in the following manner: A. For all allegations and incidents except sexual abuse and serious physical abuse: within twenty- four (24) hours from the time the allegation is made, to the following: 1. Local law enforcement agency; and 2. Texas Juvenile Justice Department by submitting a TJJD Incident Report Form by email to abuseneglect@tiid.texas.gov (or if unable to complete the form within 24 hours, then by calling toll-free 1.877-786-7263, followed by submitting the report within 24 hours of said call). In addition, for serious incidents, a treatment discharge form or other medical documentation that contains evidence of medical treatment pertinent to the reported incident shall be submitted to the Texas Juvenile Justice Department within 24 hours of receipt; and 3. With respect to juveniles placed by Brazos County Juvenile Probation Department, the TJJD Incident Report Form must also be sent to Juvenile Probation at facsimile number 979-823-4211, Attention: Chief Douglas Vance, B. For allegations and incidents of sexual abuse or serious physical abuse: 1. Local law enforcement agency immediately, but no later than one (1) hour from the time a person gains knowledge of or suspects the alleged serious physical abuse or sexual abuse. The initial report shall be made by phone to law enforcement; 2. Texas Juvenile Justice Department immediately, but no later than four (4) hours from the time a person gains knowledge of or suspects the alleged serious physical abuse or sexual abuse. The initial report shall be made by phone by calling toll-free 1-877-786-7263. Within Page 7 of 16 Fol.2S",l Pg. �� L.I.F.E. & B.R.A.V.E. Residential Program September 1, 2017 - August 31, 2018 24 hours of the report by phone, the completed TJJD Incident Report Form shall be submitted by email to abusenegelct@tild.texas.gov and 3. With respect to juveniles placed by Brazos County Juvenile Probation Department, the TJJD Incident Report Form must also be sent to Brazos County Juvenile Probation Department within 24 hours at facsimile number 979-823-4211, Attention: Chief Douglas Vance. 8.02 Allegations Occurring Outside the Juvenile System. Any person who witnesses, learns of, receives an oral or written statement from an alleged victim or other person with knowledge or who has a reasonable belief as to the occurrence of alleged abuse, neglect, exploitation, death, or other serious incident involving a juvenile, but that is not alleged to involve an employee, intern, volunteer, contractor, or service provider of a program or facility, shall be reported to law enforcement or to other appropriate governmental unit as required in Texas Family Code Chapter 261. 8.03 As used within this Agreement: A. An allegation or incident includes the witnessing, learning, or receiving an oral or written statement from an alleged victim or other person with reasonable belief or knowledge as to the occurrence or an alleged abuse, neglect, exploitation, death, or other serious incident involving a juvenile in a juvenile justice facility or juvenile justice program. B. A serious incident is attempted escape, attempted suicide, escape, reportable injury, youth -on - youth physical assault, or youth sexual conduct. C. Sexual abuse is conduct committed by any person against a juvenile that includes sexual abuse by contact or sexual abuse by non -contact. D. Serious physical abuse is bodily harm or condition that resulted directly or indirectly from the conduct that formed the basis of an allegation of abuse, neglect, or exploitation, if the bodily harm or condition requires medical treatment by a physician, physician assistant, licensed nurse practitioner, emergency medical technician, paramedic, or dental. E. A juvenile justice facility is a facility, including its premises and affiliated sites, whether contiguous or detached, operated wholly or partly by or under the authority of the governing board, juvenile board, or by a private vendor under a contract with the governing board, juvenile board, or governmental unit that serves juveniles under juvenile court jurisdiction. The term includes: a public or private juvenile post -adjudication secure correctional facility required to be certified in accordance with the Texas Family Code; and a public or private non -secure juvenile post- adjudication residential treatment facility housing juveniles under juvenile court jurisdiction. F. A juvenile justice program is a program or department operated wholly or partly by the governing board, juvenile board, or by a private vendor under contract with the governing board or juvenile board that serves juveniles under juvenile court jurisdiction or juvenile board jurisdiction. The term includes ajuvenile justice alternative education program and a non-residential program that serves juvenile offenders while under the jurisdiction of the juvenile court or juvenile board jurisdiction and a juvenile probation department. Page 8 of 16 V' ol. 2,5 % Pg. L.I.F.E. & B.R.A,V.E. Residential Program September 1, 2017 - August 31, 2018 ARTICLE VIII -A PRISON RAPE ELIMINATION ACT 8-A.01 Service Provider shall adoptand comply with ail federal, state, county and city laws, ordinances, regulations and standards applicable to the provisions of services described herein and the performance of all obligations undertaken pursuant to this Contract, including the Prison Rape Elimination Act of 2003 (PREA) which establishes a zero -tolerance standard against sexual assault of incarcerated persons, including juveniles, and addresses the detection, elimination, prevention and reporting of sexual assault in facilities housing adult and juvenile offenders [PREA §115.312 (a)]. Under PREA, Service Provider shall make available to the Chief JPO (CJPO) all incident -based aggregated data reports for every allegation of sexual abuse at its facility or facilities, and all such data may be requested by the Department of Justice from the previous calendar year no later than June 30 [PREA§115.387(e) and (f)]. Under PREA, the Service Provider shall be subjected to annual contract monitoring by Juvenile Probation to ensure that the Service Provider is complying with PREA standards [PREA §115.312 (b)]. To comply with this standard the Service Provider will make available to the CJPO all incident- based aggregated sexual abuse data within 24 hours of the allegation. Under PREA, Juvenile Probation will make the aggregated sexual abuse data for each Service Provider available to the public via the Juvenile Probation website [PREA§115.389(b)]. Service Provider will be subject to a Department of Justice PREA audit every three (3) years beginning August 20, 2013. Service Provider shall be solely responsible for paying for a PREA audit. ARTICLE IX CRIMINAL HISTORY SEARCHES 9.01 Criminal history searches shall be conducted by Service Provider for any and all of its employees, interns, volunteers, or contractors providing services in a juvenile justice facility or juvenile justice program that may have direct unsupervised access to juveniles in the facility or program. Prior to being granted access to juveniles in facilities or programs, Service Provider shall provide Juvenile Probation with documentation confirming that FAST SCAN fingerprint -based searches of criminal information databases maintained by the Federal Bureau of Investigation and by the State of Texas have been completed within two years prior to the date of the most recent contract for services. This provision shall apply to individuals who begin employment or service provision on or after January 1, 2010. 9.02 Service providers of juvenile justice facilities or juvenile justice programs licensed by the Texas Department of Family and Protective Services, Texas Department of State Health Services, or other state agency are exempt from the requirement to provide documentation of criminal history searches for staff employed in the program or facility. Service providers that are individually licensed by the Texas Department of Family and Protective Services, Texas Department of State Health Services, or other state agency are also exempt from the requirement to provide documentation of criminal history searches. Service Provider shall provide Brazos County Juvenile Probation with documentation confirming that Service Provider's license is currently in good standing with the Page 9 of 16 FVO l. _S"7 P,g 3� L.I.F.E. & B.R.A.V.E. Residential Program September 1, 2017 - August 31, 2018 licensing entity and shall not provide services under this Agreement unless its license is in good standing. 9.03 Criminal history searches shall include the following: A. Texas criminal history fingerprint -based criminal history background search through the Texas Department of Public Safety. B. Local law enforcement sex offender registration records check through the Public Sex Offender Registry on the Texas Department of Public Safety website. C. Federal Bureau of Investigation fingerprint -based criminal history background search at the National Crime Information Center; internet-based searches shall not be used to conduct this background search. 9.04 A copy of the initial criminal history report required by this Agreement and any reports reflecting subsequent criminal activity shall be maintained for monitoring purposes for whichever of the fallowing occurs later: duration of the individual's employment or period of service; minimum of three (3) years; or until any pending litigation, claim, audit or review, and all questions arising therefrom have been resolved. 9.05 As used within this Agreement, a disqualifying criminal history is a history that includes any one of the following: A. A felony conviction against the laws of this state, another state, or the United States within the past ten (10) years; A deferred adjudication for a felony against the laws of this state, another state, or the United States within the past ten (10) years; B. A current felony deferred adjudication, probation or parole; C. A jailable misdemeanor conviction against the laws of this state, another state, or the United States within the past five (5) years; D. A deferred adjudication for a jailable misdemeanor against the laws of this state, another state, or the United States within the past five (5) years; E. A current jailable misdemeanor deferred adjudication, probation or parole; or F. The requirement to register as a sex offender under Chapter 62 of the Texas Code of Criminal Procedure. 9.06 In addition to the criteria and time frames set forth in the above definition of disqualifying criminal history, an individual must not have direct unsupervised access to juveniles in a facility or program until at least one year has elapsed since the completion of any period of incarceration, community supervision, or parole. 9.07 Any of Service Provider's employees, interns, volunteers or contractors with a disqualifying criminal history shall be prohibited from having direct unsupervised access to juveniles in a juvenile justice facility or a juvenile justice program. Page 10 of 16 I V 01 L.LF.E. & B.R.A.V.E. Residential Program September 1, 2017 -August 31, 2018 9.08 Juvenile Probation reserves the right, in its sole discretion, to prohibit any individual with a prior criminal history from being placed in a position that involves direct unsupervised contact with juveniles. ARTICLE X DISCLOSURE OF INFORMATION 10.01 Service Provider warrants that, prior to entering this contract, it has verified and disclosed the following information to Juvenile Probation, and agrees that it shall have an ongoing affirmative duty under this Agreement to promptly ascertain and disclose in sufficient detail this same information to Juvenile Probation : A, Any and all corrective action required by any of Service Provider's licensing authorities; B. Any and alt litigation filed against Service Provider, or against its employees, interns, volunteers, subcontractors, agents and/or consultants that have direct unsupervised contact with juveniles in a juvenile justice facility or juvenile justice program; C. Any arrest or current criminal' indictment of any employee, intern, volunteer, subcontractor, agent and/or consultant of Service Provider that has direct unsupervised contact with juveniles in a juvenile justice facility or juvenile justice program; D. All pending and past allegations and/or investigations of abuse, neglect, exploitation, death or other serious incidents involving a juvenile placed by Juvenile Probation in the juvenile justice facility or juvenile justice program; E. Any finding of "Reason to Believe" by a state regulatory agency in a child abuse, neglect and exploitation investigation where an employee, intern, volunteer, subcontractor, agent and/or consultant of Service Provider that has direct unsupervised contact with juveniles in a juvenile justice facility or juvenile justice program was the alleged or designated perpetrator; F. The identity of any of Service Provider's employees, interns, volunteers, subcontractors, agents and/or consultants that have direct unsupervised contact with juveniles in a juvenile justice facility or juvenile justice program that required to register as a sex offender; and G. The identity of any of Service Provider's employees, interns, volunteers, subcontractors, agents and/or consultants that have direct unsupervised contact with juveniles in a juvenile justice facility or juvenile justice program that have a disqualifying criminal history, 10.02 Service Provider agrees and understands it has an affirmative and ongoing duty to ascertain and disclose to Juvenile Probation any and all of the foregoing information as to any individual, whether a prospective or existing employee, intern, volunteer, subcontractor, agent and/or consultant of Service Provider, prior to placing that individual in a position that involves direct unsupervised contact with juveniles in a juvenile justice facility or juvenile justice program. ARTICLE XI EQUAL OPPORTUNITY 11.01 Service Provider agrees to respect and protect the civil and legal rights of all children and their parents. It will not unlawfully discriminate against any employee, prospective employee, child, Page 1 I of IG vot. Pg. J.S� I-J.F.E. & B.R.A.V.E. Residential Program September 1, 2017 - August 31, 2018 childcare provider, or parent on the basis of age, race, sex, religion, disability or national origin. Service Provider shall abide by all applicable federal, state and local laws and regulations. ARTICLE XII ASSIGNMENT & SUBCONTRACT 12.01 Service Provider may not assign or subcontract any of its rights, duties and/or obligations arising out of this Agreement without the prior written consent of Juvenile Probation. ARTICLE XIII OFFICIALS NOT TO BENEFIT 13.01 No officer, employee or agent of Juvenile Probation and no member of its governing body and no other public officials of the governing body of the locality or localities in which the project is situated or being carried who exercise any functions or responsibilities in the project, shall participate in any decision relating to this Agreement which affects or conflicts with his/her personal interest or have any personal or pecuniary interest, direct or indirect, in this Agreement or the proceeds thereof. ARTICLE XIV DEFAULT 14.01 Juvenile Probation may, by written notice of default to Service Provider, terminate the whole or any part of this Agreement, as it deems appropriate, in any one of the following circumstances: A. If Service Provider fails to perform the work called for by this Agreement within the time specified herein or any extension thereof, or B. If Service Provider fails to perform any of the other material provisions of this Agreement, including failure to achieve the defined goals, outcomes, and outputs, or so fails to prosecute the work as to endanger the performance of this Agreement in accordance with its terms, and C. In either of these two circumstances after receiving notice of default, Service Provider does not cure such failure within a period of ten (10) days. 14.02 Any default by Service Provider, regardless of whether the default results in termination, will jeopardize Service Provider's ability to contract with Juvenile Probation in the future, and may result in the refund of compensation received under this Agreement. ARTICLE XV TERMINATION 15.01 This Agreement may be terminated: A. By either party upon ten (10) days written notice to the other party of the intention to terminate; or B. Upon expenditure of available funds. 15.02 If at any time during the term of this agreement Juvenile Probation, in its sole discretion, determines that the safety of children being served under this Agreement may be in jeopardy, Juvenile Probation Page 12 of 16 pg. � L.I.F.E. & B.R.A.V.E. Residential Program September 1, 2017 - August 31, 2018 may immediately suspend the effect of this Agreement, including but not limited to the obligation to pay, upon giving notice to the Service Provider. ARTICLE XVI WAIVER OF SUBROGATION 16.01 Service Provider expressly waives any and all rights it may have of subrogation to any claims or rights of its employees, agents, owners, officers, or subcontractors against Juvenile Probation. Service Provider also waives any rights it may have to indemnification from Juvenile Probation. ARTICLE XVII 17.01 It is further agreed that Service Provider will indemnify and hold harmless Juvenile Probation against any and all negligence, liability, loss, costs, claims, or expenses arising out of wrongful and negligent act(s) of commission or omission of Service Provider, its agents, servants, or employees arising from activities under this Agreement. Service Provider shall have no obligation to indemnify and hold harmless Juvenile Probation for any act(s) of commission or omission of Juvenile Probation agents, servants, or employees arising from or related to this Agreement for which a claim or other action is made. ARTICLE XVIII SOVEREIGN IMMUNITY 18.01 This Agreement is expressly made subject to Brazos County's Sovereign Immunity, Title 5 of the Texas Civil Practices and Remedies Code, and all applicable federal and state law. The parties expressly agree that no provision of this Agreement is in any way intended to constitute a waiver or any immunities from suit or from liability that Juvenile Probation has by operation of law. Nothing in this Agreement is intended to benefit any third party beneficiary. ARTICLE XIX REPRESENTATIONS & WARRANTIES 19.01 Service Provider hereby represents and warrants the following: A. That it has all necessary right, title, license and authority to enter into this Agreement; B. That it is qualified to do business in the State of Texas; that it holds all necessary licenses and staff certifications to provide the type(s) of services being contracted for; that it is in compliance with all statutory and regulatory requirements for the operation of its business; and that there are no taxes due and owing to the State of Texas, the County of Cameron or any political subdivision thereof; C. That it carries sufficient insurance to provide protection to Juvenile Probation underthe indemnity provisions, as well as for any potential liabilities that arise from or related to this Agreement, that, if requested, it will cause its insurance carrier to identify Juvenile Probation as a certificate holder on its policy, and will add the Brazos County Juvenile Board as additional insured on its policy; D. That all of its employees, interns, volunteers, subcontractors, agents and/or consultants that have contact with juveniles in a juvenile justice facility orjuvenile justice program will be properly Page 13 of 16 Vol.L— P, Y 7. . L.I.F,E. & MANN Residential Program September 1, 2017 - August 31, 2016 trained to report allegations or incidents of abuse, neglect, exploitation, death or serious incidents involving a juvenile under the supervision of Juvenile Probation in accordance with the requirements of Texas Family Code Chapter 261 and any applicable Texas Juvenile Justice Department administrative rules regarding abuse, neglect, exploitation, death or serious incident; and E. That, if it has employees, interns, volunteers, subcontractors, agents and/or consultants that have contact with juveniles in a juvenile justice facility or juvenile justice program, then it shall prominently post in all public and staff areas of any and all of its offices/facilities, both the English and Spanish language versions of the following official notice forms that are available on the Texas Juvenile Justice Department website: Notice to Public Regarding Abuse, Neglect and Exploitation and Notice to Employees Regarding Abuse, Neglect and Exploitation. ARTICLE XX TEXAS LAW TO APPLY 20.01 This Agreement shall be construed under and in accordance with the laws of the State of Texas, and all obligations of the parties created hereunder are performable in Cameron County, Texas. ARTICLE XXI VENUE 21.01 Exclusive venue for any litigation arising from this Agreement shall be in Cameron County, Texas. ARTICLE XXII ADDITIONAL TERMS AND AGREEMENTS 22.01 Service Provider will accept only those children confirmed by authorized officers of Juvenile Probation to be referred for placement in Service Provider's facility. 22.02 Juvenile Probation recognizes that part of a client's rehabilitation program may include time away from the residential setting of Service Provider, such as weekends and holidays, and that Service Provider must retain space for the client until his/her return. To this end, Juvenile Probation agrees to pay Service Provider the full amount due for such regularly scheduled days away from the residential setting or its program, provided they do not exceed four (4) days per month perclient and that prior approval has been obtained by. Furloughs will not be authorized for the first one hundred and fifty (150) days of placement except in only highly unusual situations and solely at the approval of Juvenile Probation. Unoccupied bed space constitutes days away from the facility. Individualized Program Plans may warrant additional days away from the residential setting if approved in writing by Juvenile Probation; however, any additional days away from the residential setting will not be charged to Juvenile Probation. 22.03 The child's parent/guardians/custodians shall bear the primary responsibility for payment of any medical or dental needs, by personal payment or health insurance as well as clothing or other expenses not provided for in Service Provider's program. 22.04 Juvenile Probation reserves the right to terminate the client's placement with Service Provider at its discretion. Service Provider must not release a client to any person or agency other than Juvenile Probation without the express consent of an authorized agent of Juvenile Probation. Page 14 of 16 L.I.H. & B.R.A.V.E. Residential Program September 1, 2017 - August 31, 2018 22.05 Service Provider is under no obligation to accept a client who is deemed inappropriate for placement in that program. 22.06 Juvenile Probation is under no obligation to place any child with Service Provider. 22.07 Juvenile Probation shall provide a written psychological, psychosocial or psychiatric evaluation. If the battery of tests included in the evaluation is older than one (1) year prior to admission, a clinical interview performed within one (1) year prior to admission shall be submitted with an updated diagnosis and prognosis. 22.08 In accordance with §29.012(b)(1) of the Texas Public Education Code, as a condition of this contract for residential services, Service Provider shall notify the school district in which the facility is located not later than the third day after the date a child is placed in the facility. 22.09 Service Provider shall comply with all applicable federal and state laws and regulations, Juvenile Probation's Policies, and Texas Juvenile Justice Department standards pertinent to services provided under this Agreement. 22.10 Under Section 231.006, Family Code, the vendor or applicant certifies that the individual or business entity named in this Agreement, bid, or application is not ineligible to receive the specified grant, loan, or payment and acknowledges that this Agreement may be terminated and payment may be withheld if this certification is inaccurate. 22.11 Service Provider is hereby notified that state funds are used to pay for services rendered to Juvenile Probation. For this reason, Service Provider shall account separately for the receipt and expenditure of all funds received from Juvenile Probation, and shall adhere to Generally Accepted Accounting Principles (GAAP) in the accounting, reporting, and auditing of such funds. ARTICLE XXIII LEGAL CONSTRUCTION 23.01 In case any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceable provision shall not affect any other provision thereof and this Agreement shall be construed as if such invalid, illegal, or unenforceable provision had never been contained therein. ARTICLE XXIV PRIOR AGREEMENTS SUPERSEDED 24.01 This Agreement constitutes the sole and only Agreement of the parties hereto and supersedes any prior understandings or written or oral Agreement between the parties respecting the within subject matter. ARTICLE XXV AMENDMENTS 25.01 Juvenile Probation may amend, modify or alter the terms of this Agreement and specify an effective date thereof. Juvenile Probation will then notify Service Provider in writing, dated subsequent to the date hereof, of such changes and their effective date. Continuation of services after the effective date by Service Provider will signify its acceptance of these changes. If Service Provider declines to accept changes made by Juvenile Probation, Service Provider may terminate this Agreement _Page-I5_of 16_��_� L.I.F.E. & B.R.A.V.E. Residential Program September 1, 2017 - August 31, 2018 subject to the conditions herein. ON 20 FULLY EXECUTED IN DUPLICATE, EACH OF WHICH SHALL HAVE THE FULL FORCE AND EFFECT OF AN ORIGINAL. BRAZOS COUNTY JUVENILE BOARD By: Honorable Duane Peters, Chairperson Brazos County Juvenile Board By: Douglas Vance Chief JPO, Brazos County CAMERON COUNTY JUVENILE BOARD By: Honorable Janet Leal, Chairperson Cameron County Juvenile Board Rose M. Gomez Chief JPO, Cameron County Page 16 of 16 Fol. —2-�7zL— Pg- —z7L— STATE OF TEXAS COUNTY OF CAMERON Amador R Rodriguez Juvenile Boot Camp September 1, 2017 - August 31, 2018 CONTRACT NO JUV2018 - 37 FOR RESIDENTIAL SERVICES CAMERON COUNTY JUVENILE JUSTICE DEPARTMENT Amador R. Rodriguez Juvenile Boot Camp and Educational Center Term: September 1, 2017 — August 31, 2016 This Agreement is entered into by and between Brazos County Juvenile Board, at the request of and on behalf of the Brazos County Juvenile Probation Department (collectively referred to as "Juvenile Probation") and the Cameron County Juvenile Justice Department a governmental entity licensed to provide child care services by the Texas Juvenile Probation Commission (collectively referred to as "Service Provider"). ARTICLE I PURPOSE 1.01 The purpose of this Residential Services Agreement is to provide Brazos County Juvenile Probation with residential care for children alleged or adjudicated to have committed delinquent conduct or conduct indicating a need for supervision. The placement facility to be utilized is owned and operated by Service Provider and is located at 2330 W. Highway 77, San Benito, Texas 78586. The business office address of the Service Provider is P.O. Box 1690, San Benito Texas 78586. All notices to Brazos County Juvenile Probation Department shall be sent by certified or registered mail, addressed to: Brazos County Juvenile Probation Department 1904 W. SH21, Bryan Texas 77803 to the Chief Juvenile Probation Officer, Douglas Vance. ARTICLE II TERM 2.01 The term of this Agreement is for twelve months, commencing September 1, 2017 and ending August 31, 2018. It shall be automatically renewed for one year terms thereafter, unless one parry notifies the other in writing, at least thirty (30) days prior to the expiration of said term of its intention not to renew this agreement. 2.02 The terms of this Agreement shall be extended until such time as all services which have been requested by Brazos County and are pending on the termination date in section 2.01 above, have been performed. Under this agreement, Brazos County Juvenile Probation Department may refer juveniles in need of the standard one -hundred eighty day (180) program. ARTICLE III SERVICES 3.01 Service Provider will provide the appropriate levels of service as defined below: A. Basic Level 1. Adequate functioning in all developmental and/or environmental areas; there may be transient difficulties, "every -day" worries, and occasional misbehavior, but would be regarded as a normal child; responds to `normal' discipline. The caregiver provides a routine home environment with guidance and supervision to meet the needs of the child; or Paas 2 of 16 Vol S 7 Pg. 71 1 Amador R Rodriguez Juvenile Boot-Camp September 1, 2017 - August 31, 2018 2. No more than occasional problems in functioning in any area; some acting out behavior in response to life stresses, but those are brief and transient, minimally disturbing to others, and not considered deviant by those who know the child. The caregiver provides a routine home environment with supplemental guidance and discipline to meet the needs of the child. B. Moderate Level 1. Frequent or repetitive minor problems in one or more areas; may engage in non-violent antisocial acts, but is capable of meaningful interpersonal relationships, requires supervision in structured supportive setting with counseling available from professional or paraprofessional staff; or 2. Substantial problems; child has physical, mental, or social needs and behaviors that may present a moderate risk of causing harm to self or others, poor or inappropriate social skills, frequent episodes of aggressive or other antisocial behavior with some preservation of meaningful social relationships, requires treatment program in a structured supportive setting with therapeutic counseling available by professional staff. 3.02 Service Provider will perform the following services: A. Provide basic residential services, including: standard supervision by qualified adults, food and snacks, recreation, allowances, personal hygiene items, haircuts, transportation, school supplies, room, (rent, utilities, maintenance, telephone) and miscellaneous, as ordered by Juvenile Probation. B. Provide and document paraprofessional counseling, off -campus visits or furloughs, major incidents and worker contacts. Any and all costs associated with off -campus visits or furloughs will be paid by the parent or guardian. C. Ensure that the child's parent(s) or legal guardian(s), and Juvenile Probation, and specifically the Juvenile Probation Officer are notified if a child in placement makes an unauthorized departure, becomes seriously ill, or is involved in a serious accident. The Juvenile Probation Officer and parents will be informed immediately if during working hours. After normal working hours, the Juvenile Detention Center wilf be notified as well as the parents. In the event of serious illness or accident and for any required follow-up care Service Provider shall be responsible for having the child transported to the nearest hospital or emergency care facility. D. When requested by the Brazos County Juvenile Probation Department, the Service Provider shall make the child available for visitation and/or conference calls in order to conduct a Case Plan and subsequent monthly updates as needed. Service Provider shall participate by providing information regarding progress or lack of in services provided and displayed behaviors. E. Provide the Juvenile Probation Officer with a written report of the child's progress on a monthly basis in a Monthly Progress Report. F. Document and maintain records of all goods and services provided to contracted children. These records shall contain, but are not limited to: hours of service provided, number of children served, average length of stay per client, total hours of counseling or treatment provided. These records shall be made available to Juvenile Probation for periodic inspection. (� Pale 3 of 16 vol.? Amador R Rodriguez Juvenile Boot Camp September 1, 2017 - August 31, 2018 G. Document and maintain records pertaining to the effectiveness of goods and services provided to contracted children. These records shall contain, but are not limited to: percentage of youth in program successfully achieving set educational goals, percentage of youth achieving set vocational goals, percentage of youth achieving set social skills goals, percentage of youth demonstrating overall progress, number and type of investigations made by the Department of Family and Protective Services or any law enforcement agency due to reports of abuse and/or neglect. These records shall be made available to Juvenile Probation for periodic inspection. H. Any and all medicaUpsychiatric treatment required to meet the needs of the child, as well as clothing, or other expenses not provided for in Service Provider's program, shall be the sole responsibility of said child's parent(s), guardian(s) or court ordered appointed conservator, to be paid by either personal payment or health insurance. However, in no case shall a child be denied any needed medical/psychiatric treatment or clothing due to the inability to pay. ARTICLE IV EVALUATION CRITERIA 4.01 The performance of Service Provider in achieving the goals of Juvenile Probation will be evaluated on the basis of the output and outcome measures contained in this section. Juvenile Probation at its discretion, may use other means or additional measures to evaluate the performance of Service Provider in fulfilling the terms and conditions of the Agreement. A. Juvenile Probation shall evaluate Service Provider's performance under this Agreement according to the following specific performance goals for Service Provider: 1. Ensure children complete residential placement. 2. Prevent re -referrals of children during the six (6) months following release from residential placement. 3. Ensure children move down in their Level of Care as they progress in the treatment program. B. Juvenile Probation shall additionally evaluate Service Provider by the following output measures (in actual numbers of units of service and activities): 1. The total number of children placed in residential placement. 2. The total number of children who were discharged from residential placement successfully. 3. The total numberof re -referrals of children discharged from placements within six (6) months after release. 4. The total number of children who move down in their Level of Care. 5. The average length of time before a child moves down in the Level of Care. C. Juvenile Probation shall further evaluate Service Provider by the following outcome measures: 1. Percentage of children in residential placement who will complete their placement as a successful discharge. Page 4 of 16 Vol. S pg. �l Amador R Rodriguez Juvenile Boot Camp September 1, 2017 - August 31, 2018 2. Percentage of children who have completed placement and not re -referrals within six (6) months after release. 3. Percentage of children who move down in their Level of Care. 4.02 Service Provider shall report on a monthly basis to Juvenile Probation as to each of the foregoing output and outcome measures. These reports will be reviewed Juvenile Probation in order to monitor Service Provider for programmatic compliance with this Agreement. ARTICLE V COMPENSATION 5.01 For and in consideration of the above-mentioned services, Juvenile Probation agrees to pay Service Provider not more than the per diem rates based upon the Level of Care provided, in accordance with schedule of rates set by the Texas Health and Human Services Commission as currently effective or subsequently amended. Those rates as currently effective are as set forth in Exhibit A, attached hereto and incorporated herein. 5.02 The above fee will be paid only for those children specifically authorized to be placed by Juvenile Probation through its fiscal or designated official. This fee shall include residential care and a minimum of one group or individual counseling session per month. In no event will the per diem rate exceed that specified for the Level of Care provided. For services rendered under this agreement, Brazos County Juvenile Probation Department shall pay the sum of One Hundred Ten Dollars ($110.00) per day per child for Basic Care or One Hundred Sixty -Two Dollars and Thirty Cents ($162.30) for Moderate Care for each day juveniles are placed at the facility. Charges will include the day of admittance, regardless of the hour of admittance; plus the number of days until released, including the day of release regardless of the hour. It is understood that the Level of Care provided by Service Provider will be reduced to a lower Level of Care as soon as such reduction is deemed practical by Service Provider, based upon improvements in the child's attitude and behavior. 5.03 Medical: Brazos County Juvenile Probation Department agrees to be responsible for payment of medical care to the juveniles placed at the Amador R. Rodriguez Juvenile Boot Camp and Educational Center (ARRJBCEC) and to pay for emergency examinations, treatments, and hospitalizations in the event the child's medical insurance does not cover the cost. The ARRJBCEC shall notify Brazos County Juvenile Probation Department of any emergency or medical condition requiring medical care within one (1) regular working day of its occurrence. 5.04 Service Provider will submit an invoice for payment of services to the Juvenile Probation Fiscal Officer on a monthly basis. Said invoice shall be submitted within ten (10) working days following the end of the invoiced month and shall include information deemed necessary for adequate fiscal control, including but not limited to: hours worked, to be attributed to specific clients if appropriate, date service was rendered, hourly rate, total daily cost, and total monthly cost. Each invoice received for payment will be reviewed by Juvenile Probation in order to monitor Service Provider for financial compliance with this Agreement. Invoices submitted by Service Provider in proper form shall be paid by Juvenile Probation in a timely manner. Payments shall be made within ten (10) working days after receipt. Payment shall be made to Cameron County Juvenile Justice Department, P.O. Box 1690, San Benito Texas 78586. Page 5 of 16 Vol. 2 % p9, �' Amador R Rodriguez Juvenile Boot Camp September 1, 2017 -August 31, 2018 5.05 Any income received by Service Provider toward the support of a child from sources other than this Agreement, including but not limited to Social Security, medical insurance coverage, orcontributions from parents or others must be documented as to each child for whom a billing is submitted and deducted from the invoice submitted to Juvenile Probation. Documentation must include the sufficient identifying information of the parties receiving the services, the dates and times services were provided, and such other information deemed necessary for adequate fiscal control. 5.06 In order to avoid duplicate payments for children being transferred to another child care agency under contract with Juvenile Probation, the receiving agency will bill Juvenile Probation on the day the child is transferred into the program; the releasing agency will not bill Juvenile Probation for the last day of care. 5.07 Services which are not directly addressed by this Agreement must be submitted for approval with associated billing for reimbursement from Juvenile Probation. 5.08 Service Provider agrees to make claims for payment or direct any payment disputes to Juvenile Probation. Service Provider will not contact other department employees regarding any claims of payment. 5.09 Service Provider agrees and understands that all financial obligations of Juvenile Probation provided for in this Agreement for which current revenue is not available will be contingent on the availability of appropriated funds to meet said obligations. ARTICLE VI EXAMINATION OF PROGRAM AND RECORDS 6.01 Service Provider agrees that it will permit Juvenile Probation to examine and evaluate its program of services provided under the terms of this Agreement and/or to review its records periodically. This examination and evaluation of the program may include site visitation, observation of programs in operation, interview, and the administration of questionnaires to the staff of Service Provider and the children when deemed necessary. 6.02 Service Provider shall provide to Juvenile Probation such descriptive information on contracted children as requested on forms provided by Juvenile Probation. 6.03 Forpurposes of evaluation, inspection, auditing, or reproduction, Service Provider agrees to maintain and make available to an authorized representative of the State of Texas or Juvenile Probation any and all books, documents, or other evidence pertaining to the costs and expenses of this Agreement, 6.04 Service Provider shall retain and make available to Juvenile Probation all financial records, supporting documents, statistical records, and all other records pertinent to the Agreement for a minimum of seven (7) years, or until any pending litigation, claim, audit or review, and all questions arising therefrom have been resolved, and shall make available for Juvenile Probation's inspection, all contractual agreements with Service Providers subcontractors for services related to this Agreement. 6.05 Service Provider understands that acceptance of funds under this Agreement acts as acceptance of the authority of the State Auditor's Office, or any successor agency, to conduct an audit or investigation in connection with those funds. Service Provider further agrees to cooperate fully with the State Auditor's Office or its successor in the conduct of the audit or investigation, including Page 6 of 16 J S; Pg. i Amador R Rodriguez Juvenile Bool Camp - September 1, 2017 - August 31, 2018 providing all records requested. Service provider will ensure that the foregoing clauses concerning the authority of the State of Texas to audit and the requirement to cooperate is included in any subcontract or arrangement Service Provider enters into in which funds received under this Agreement form all or part of the consideration. ARTICLE VII CONFIDENTIALITY OF RECORDS 7.01 Service Provider shall maintain strict confidentiality of all information and records relating to children involved in Juvenile Probation, and shall not re -disclose the information except as required to perform the services to be provided pursuant to this Agreement, or as may be required by law. ARTICLE Vlll DUTY TO REPORT 8.01 Allegations Occurring Inside the Juvenile System. As required by Texas Family Code Chapter 261 and Title 37 Texas Administrative Code Chapter 3S8, or successor provisions, Service Provider, and any of its employees, interns, volunteers or contractors, shall report any allegation or incident of abuse, neglect, exploitation, death or other serious incident involving a juvenile in a juvenile justice facility or juvenile justice program in the fallowing manner: A. For all allegations and incidents except sexual abuse and serious physical abuse: within twenty- four (24) hours from the time the allegation is made, to the following: 1. Local law enforcement agency; and 2. Texas Juvenile Justice Department by submitting a TJJD Incident Report Form by email to abuseneglect@tiid.texas.gov (or if unable to complete the form within 24 hours, then by calling toll-free 1.877-786.7263, followed by submitting the report within 24 hours of said call). In addition, for serious incidents, a treatment discharge form or other medical documentation that contains evidence of medical treatment pertinent to the reported incident shall be submitted to the Texas Juvenile Justice Department within 24 hours of receipt; and 3. With respect to juveniles placed by Brazos County Juvenile Probation Department, the TJJD Incident Report Form must also be sent to Juvenile Probation at facsimile number 979.823.4211, Attention: Chief Douglas Vance. B. For allegations and incidents of sexual abuse or serious physical abuse: 1. Local law enforcement agency immediately, but no later than one (1) hour from the time a person gains knowledge of or suspects the alleged serious physical abuse or sexual abuse. The initial report shall be made by phone to law enforcement; 2. Texas Juvenile Justice Department immediately, but no later than four (4) hours from the time a person gains knowledge of or suspects the alleged serious physical abuse or sexual abuse. The initial report shall be made by phone by calling toll-free 1-877.786.7263. Within 24 hours of the report by phone, the completed TJJD Incident Report Form shall be submitted by email to abusenegelct@tJd.texas.gov and Page 7 of 16 Foll. �� % Pg. T Amador R Rodriguez Juvenile Boot Camp September 1, 2017 - August 31, 2018 3. With respect to juveniles placed by Brazos County Juvenile Probation Department, the TJJD Incident Report Form must also be sent to Brazos County Juvenile Probation Department within 24 hours at facsimile number 979-823-4211, Attention: Chief Douglas Vance. 8.02 Allegations Occurring Outside the Juvenile System. Any person who witnesses, learns of, receives an oral or written statement from an alleged victim or other person with knowledge or who has a reasonable belief as to the occurrence of alleged abuse, neglect, exploitation, death, or other serious incident involving a juvenile, but that is not alleged to involve an employee, intern, volunteer, contractor, or service provider of a program or facility, shall be reported to law enforcement or to other appropriate governmental unit as required in Texas Family Code Chapter 261. 8.03 As used within this Agreement: A. An allegation or incident includes the witnessing, learning, or receiving an oral or written statement from an alleged victim or other person with reasonable belief or knowledge as to the occurrence or an alleged abuse, neglect, exploitation, death, or other serious incident involving a juvenile in a juvenile justice facility or juvenile justice program. B. A serious incident is attempted escape, attempted suicide, escape, reportable injury, youth -on - youth physical assault, or youth sexual conduct. C. Sexual abuse is conduct committed by any person against a juvenile that includes sexual abuse by contact or sexual abuse by non -contact. D. Serious physical abuse is bodily harm or condition that resulted directly or indirectly from the conduct that formed the basis of an allegation of abuse, neglect, or exploitation, if the bodily harm or condition requires medical treatment by a physician, physician assistant, licensed nurse practitioner, emergency medical technician, paramedic, or dental. E. A juvenile justice facility is afacility, including its premises and affiliated sites, whether contiguous or detached, operated wholly or partly by or under the authority of the governing board, juvenile board, or by a private vendor under a contract with the governing board, juvenile board, or governmental unit that serves juveniles under juvenile court jurisdiction. The term includes: a public or private juvenile post -adjudication secure correctional facility required to be certified in accordance with the Texas Family Code; and a public or private non -secure juvenile post- adjudication residential treatment facility housing juveniles under juvenile court jurisdiction. Ajuvenile justice program is a program or department operated wholly or partly by the governing board, juvenile board, or by a private vendor under contract with the governing board or juvenile board that serves juveniles under juvenile court jurisdiction or juvenile board jurisdiction. The term includes a juvenile justice alternative education program and a non-residential program that serves juvenile offenders while under the jurisdiction of the juvenile court or juvenile board jurisdiction and a juvenile probation department. ARTICLE VIII -A PRISON RAPE ELIMINATION ACT 8-A.01 Service Provider shall adopt and comply with all federal, state, county and city laws, ordinances, regulations and standards applicable to the provisions of services described herein and the Vol, f� pg. 5i Amador R Rodriguez Juvenile Boot Camp September 1, 2017 - August 31, 2018 performance of all obligations undertaken pursuant to this Contract, including the Prison Rape Elimination Act of 2003 (PREA) which establishes a zero -tolerance standard against sexual assault of incarcerated persons, including juveniles, and addresses the detection, elimination, prevention and reporting of sexual assault in facilities housing adult and juvenile offenders [PREA §115.312 (a)]. Under PREA, Service Provider shall make available to the Chief JPO (CJPO) ail incident -based aggregated data reports for every allegation of sexual abuse at its facility or facilities, and all such data may be requested by the Department of Justice from the previous calendar year no later than June 30 [PREA§115.387(e) and (f)]. Under PREA, the Service Provider shall be subjected to annual contract monitoring by Juvenile Probation to ensure that the Service Provider is complying with PREA standards [PREA §115.312 (b)j. To comply with this standard the Service Provider will make available to the CJPO all incident- based aggregated sexual abuse data within 24 hours of the allegation. Under PREA, Juvenile Probation will make the aggregated sexual abuse data for each Service Provider available to the public via the Juvenile Probation website [PREA§115.389(b)]. Service Provider will be subject to a Department of Justice PREA audit every three (3) years beginning August 20, 2013. Service Provider shall be solely responsible for paying for a PREA audit. ARTICLE IX CRIMINAL HISTORY SEARCHES 9.01 Criminal history searches shall be conducted by Service Provider for any and all of its employees, interns, volunteers, or contractors providing services in a juvenile justice facility or juvenile justice program that may have direct unsupervised access to juveniles in the facility or program. Prior to being granted access to juveniles in facilities or programs, Service Provider shall provide Juvenile Probation with documentation confirming that FAST SCAN fingerprint -based searches of criminal information databases maintained by the Federal Bureau of Investigation and by the State of Texas have been completed within two years prior to the date of the most recent contract for services. This provision shall apply to individuals who begin employment or service provision on or after January 1, 2010. 9.02 Service providers of juvenile justice facilities or juvenile justice programs licensed by the Texas Department of Family and Protective Services, Texas Department of State Health Services, or other state agency are exempt from the requirement to provide documentation of criminal history searches for staff employed in the program or facility. Service providers that are individually licensed by the Texas Department of Family and Protective Services, Texas Department of State Health Services, or other state agency are also exempt from the requirement to provide documentation of criminal history searches. Service Provider shall provide Brazos County Juvenile Probation with documentation confirming that Service Provider's license is currently in good standing with the licensing entity and shall not provide services under this Agreement unless its license is in good standing. 9.03 Criminal history searches shall include the following: Page 9 of l6i 7L Amador R Rodriguez Juvenile Boot Camp September 1, 2017 - August 31, 2018 A. Texas criminal history fingerprint -based criminal history background search through the Texas Department of Public Safety. B. Local law enforcement sex offender registration records check through the Public Sex Offender Registry on the Texas Department of Public Safety website. C. Federal Bureau of Investigation fingerprint -based criminal history background search at the National Crime Information Center; internet-based searches shall not be used to conduct this background search. 9.04 A copy of the initial criminal history report required by this Agreement and any reports reflecting subsequent criminal activity shall be maintained for monitoring purposes for whichever of the following occurs later: duration of the individual's employment or period of service; minimum of three (3) years; or until any pending litigation, claim, audit or review, and all questions arising therefrom have been resolved. 9.05 As used within this Agreement, a disqualifying criminal history is a history that includes any one of the following: A. A felony conviction against, the laws of this state, another state, or the United States within the past ten (10) years; A deferred adjudication for a felony against the laws of this state, another state, or the United States within the past ten (10) years; B. A current felony deferred adjudication, probation or parole; C. A jailable misdemeanor conviction against the laws of this state, another state, or the United States within the past five (5) years; D. A deferred adjudication for a jailable misdemeanor against the laws of this state, another state, orthe United States within the past five (5) years; E. A current jailable misdemeanor deferred adjudication, probation or parole; or F. The requirement to register as a sex offender under Chapter 62 of the Texas Code of Criminal Procedure. 9.06 In addition to the criteria and time frames set forth in the above definition of disqualifying criminal history, an individual must not have direct unsupervised access to juveniles in a facility or program until at least one year has elapsed since the completion of any period of incarceration, community supervision, or parole. 9.07 Any of Service Provider's employees, interns, volunteers or contractors with a disqualifying criminal history shall be prohibited from having direct unsupervised access to juveniles in a juvenile justice facility or a juvenile justice program. 9,08 Juvenile Probation reserves the right, in its sole discretion, to prohibit any individual with a prior criminal history from being placed in a position that involves direct unsupervised contact with juveniles. Page 10 of 16 Vol. - - 5- % pg._lam Amador R Rodriguez Juvenile Boot Carr September 1, 2017 - August 31, 201 ARTICLE X DISCLOSURE OF INFORMATION 10.01 Service Provider warrants that, prior to entering this contract, it has verified and disclosed the following information to Juvenile Probation, and agrees that it shall have an ongoing affirmative duty under this Agreement to promptly ascertain and disclose in sufficient detail this same information to Juvenile Probation : A. Any and all corrective action required by any of Service Provider's licensing authorities; B. Any and all litigation filed against Service Provider, or against its employees, interns, volunteers, subcontractors, agents and/or consultants that have direct unsupervised contact with juveniles in a juvenile justice facility or juvenile justice program; C. Any arrest or current criminal indictment of any employee, intern, volunteer, subcontractor, agent and/or consultant of Service Provider that has direct unsupervised contact with juveniles in a juvenile justice facility or juvenile justice program; D. All pending and past allegations and/or investigations of abuse, neglect, exploitation, death or other serious incidents involving a juvenile placed by Juvenile Probation in the juvenile justice facility or juvenile justice program; E. Any finding of "Reason to Believe" by a state regulatory agency in a child abuse, neglect and exploitation investigation where an employee, intern, volunteer, subcontractor, agent and/or consultant of Service Provider that has direct unsupervised contact with juveniles in a juvenile justice facility or juvenile justice program was the alleged or designated perpetrator; F. The identity of any of Service Provider's employees, interns, volunteers, subcontractors, agents andlor consultants that have direct unsupervised contact with juveniles in a juvenile justice facility or juvenile justice program that required to register as a sex offender; and G. The identity of any of Service Provider's employees, interns, volunteers, subcontractors, agents and/or consultants that have direct unsupervised contact with juveniles in ajuvenile justice facility or juvenile justice program that have a disqualifying criminal history. 10.02 Service Provider agrees and understands it has an affirmative and ongoing duty to ascertain and disclose to Juvenile Probation any and all of the foregoing information as to any individual, whether a prospective or existing employee, intern, volunteer, subcontractor, agent and/or consultant of Service Provider, prior to placing that individual in a position that involves direct unsupervised contact with juveniles in a juvenile justice facility or juvenile justice program. ARTICLE XI EQUAL OPPORTUNITY 11.01 Service Provider agrees to respect and protect the civil and legal rights of all children and their parents. It will not unlawfully discriminate against any employee, prospective employee, child, childcare provider, or parent on the basis of age, race, sex, religion, disability or national origin. Service Provider shall abide by all applicable federal, state and local laws and regulations. � � Page I I of 16 vol i. �� Fg. _ ��Go� Amador R Rodriguez Juvenile Boot Camp September 1, 2017 • August 31, 2018 ARTICLE XII ASSIGNMENT & SUBCONTRACT 12.01 Service Provider may not assign or subcontract any of its rights, duties and/or obligations arising out of this Agreement without the prior written consent of Juvenile Probation. ARTICLE XIII OFFICIALS NOT TO BENEFIT 13.01 No officer, employee or agent of Juvenile Probation and no member of its governing body and no other public officials of the governing body of the locality or localities in which the project is situated or being carried who exercise any functions or responsibilities in the project, shall participate in any decision relating to this Agreement which affects or conflicts with his/her personal interest or have any personal or pecuniary interest, direct or indirect, in this Agreement or the proceeds thereof. ARTICLE XIV DEFAULT 14.01 Juvenile Probation may, by written notice of default to Service Provider, terminate the whole or any part of this Agreement, as it deems appropriate, in any one of the following circumstances: A. If Service Provider fails to perform the work called for by this Agreement within the time specified herein or any extension thereof; or B. If Service Provider fails to perform any of the other material provisions of this Agreement, including failure to achieve the defined goals, outcomes, and outputs, or so fails to prosecute the work as to endanger the performance of this Agreement in accordance with its terms, and C. In either of these two circumstances after receiving notice of default, Service Provider does not cure such failure within a period of ten (10) days. 14.02 Any default by Service Provider, regardless of whether the default results in termination, will jeopardize Service Provider's ability to contract with Juvenile Probation in the future, and may result in the refund of compensation received under this Agreement. ARTICLE XV TERMINATION 15.01 This Agreement may be terminated: A. By either party upon ten (10) days written notice to the other party of the intention to terminate; or B. Upon expenditure of available funds. 15.02 If at any time during the term of this agreement Juvenile Probation, in its sole discretion, determines that the safety of children being served under this Agreement may be in jeopardy, Juvenile Probation may immediately suspend the effect of this Agreement, including but not limited to the obligation to pay, upon giving notice to the Service Provider. of 16 Vol. 2—�r Amador R Rodriguez Juvenile Boot Camp September 1, 2017 - August 31, 2018 ARTICLE XVI WAIVER OF SUBROGATION 16.01 Service Provider expressly waives any and all rights it may have of subrogation to any claims or rights of its employees, agents, owners, officers, or subcontractors against Juvenile Probation. Service Provider also waives any rights it may have to indemnification from Juvenile Probation. ARTICLE XVII INDEMNIFICATION 17.01 It is further agreed that Service Provider will indemnify and hold harmless Juvenile Probation against any and all negligence, liability, loss, costs, claims, or expenses arising out of wrongful and negligent act(s) of commission or omission of Service Provider, its agents, servants, or employees arising from activities under this Agreement. Service Provider shall have no obligation to indemnify and hold harmless Juvenile Probation for any act(s) of commission or omission of Juvenile Probation agents, servants, or employees arising from or related to this Agreement for which a claim or other action is made. ARTICLE XVIII SOVEREIGN IMMUNITY 18.01 This Agreement is expressly made subject to Brazos County's Sovereign Immunity, Title 5 of the Texas Civil Practices and Remedies Code, and all applicable federal and state law. The parties expressly agree that no provision of this Agreement is in any way intended to constitute a waiver or any immunities from suit or from liability that Juvenile Probation has by operation of law. Nothing in this Agreement is intended to benefit any third party beneficiary. ARTICLE XIX REPRESENTATIONS & WARRANTIES 19.01 Service Provider hereby represents and warrants the following: A. That it has all necessary right, title, license and authority to enter into this Agreement; B. That it is qualified to do business in the State of Texas; that it holds all necessary licenses and staff certifications to provide the type(s) of services being contracted for; that it is in compliance with all statutory and regulatory requirements for the operation of its business; and that there are no taxes due and owing to the State of Texas, the County of Cameron or any political subdivision thereof; C. That it carries sufficient insurance to provide protection to Juvenile Probation under the indemnity provisions, as weft as for any potential liabilities that arise from or related to this Agreement, that, if requested, it will cause its insurance carrier to identify Juvenile Probation as a certificate holder on its policy, and will add the Brazos County Juvenile Board as additional insured on its policy; D. That all of its employees, Interns, volunteers, subcontractors, agents and/or consultants that have contactwith juveniles in ajuvenile justice facility or juvenile justice program will be properly trained to report allegations or incidents of abuse, neglect, exploitation, death or serious incidents involving a juvenile under the supervision of Juvenile Probation in accordance with the ��_ page 13 of l6 Amador R Rodriguez Juvenile Boot Camp September 1, 2017 - August 31, 2018 requirements of Texas Family Code Chapter 261 and any applicable Texas Juvenile Justice Department administrative rules regarding abuse, neglect, exploitation, death or serious incident; and E. That, if it has employees, interns, volunteers, subcontractors, agents and/or consultants that have contact with juveniles in a juvenile justice facility or juvenile justice program, then it shall prominently post in all public and staff areas of any and all of its officesifacilities, both the English and Spanish language versions of the following official notice forms that are available on the Texas Juvenile Justice Department website: Notice to Public Regarding Abuse, Neglect and Exploitation and Notice to Employees Regarding Abuse, Neglect and Exploitation. ARTICLE XX TEXAS LAW TO APPLY 20.01 This Agreement shall be construed under and in accordance with the laws of the State of Texas, and all obligations of the parties created hereunder are performable in Cameron County, Texas. ARTICLE XXI VENUE 21.01 Exclusive venue for any litigation arising from this Agreement shall be in Cameron County, Texas. ARTICLE XXII ADDITIONAL TERMS AND AGREEMENTS 22.01 Service Provider will accept only those children confirmed by authorized officers of Juvenile Probation to be referred for placement in Service Provider's facility. 22.02 Juvenile Probation recognizes that part of a client's rehabilitation program may include time away from the residential setting of Service Provider, such as weekends and holidays, and that Service Provider must retain space for the client until his/her return. To this end, Juvenile Probation agrees to pay Service Provider the full amount due for such regularly scheduled days away from the residential setting or its program, provided they do not exceed four (4) days per month per client and that prior approval has been obtained by. Furloughs will not be authorized for the first one hundred and fifty (150) days of placement except in only highly unusual situations and solely at the approval of Juvenile Probation. Unoccupied bed space constitutes days away from the facility. Individualized Program Plans may warrant additional days away from the residential setting if approved in writing by Juvenile Probation; however, any additional days away from the residential setting will not be charged to Juvenile Probation. 22.03 The child's parenUguardians/custodians shall bear the primary responsibility for payment of any medical or dental needs, by personal payment or health insurance as well as clothing or other expenses not provided for in Service Provider's program. 22.04 Juvenile Probation reserves the right to terminate the client's placement with Service Provider at its discretion. Service Provider must not release a client to any person or agency other than Juvenile Probation without the express consent of an authorized agent of Juvenile Probation. 22.05 Service Provider is under no obligation to accept a client who is deemed inappropriate for placement in that program. Page t4 of 16 ' Vol:Z 7 Pg. %GAJ Amador R Rodriguez Juvenile Boot Camp September 1, 2017 - August 31, 2018 22.06 Juvenile Probation is under no obligation to place any child with Service Provider. 22.07 Juvenile Probation shall provide a written psychological, psychosocial or psychiatric evaluation. It the battery of tests included in the evaluation is older than one (1) year prior to admission, a clinical interview performed within one (1) year prior to admission shall be submitted with an updated diagnosis and prognosis. 22.08 In accordance with §29.012(b)(1) of the Texas Public Education Code, as a condition of this contract for residential services, Service Provider shall notify the school district in which the facility is located not later than the third day after the date a child is placed in the facility. 22.09 Service Provider shall comply with all applicable federal and state laws and regulations, Juvenile Probation's Policies, and Texas Juvenile Justice Department standards pertinent to services provided under this Agreement. 22.10 Under Section 231.006, Family Code, the vendor or applicant certifies that the individual or business entity named in this Agreement, bid, or application is not ineligible to receive the specified grant, loan, or payment and acknowledges that this Agreement may be terminated and payment may be withheld if this certification is inaccurate. 22.11 Service Provider is hereby notified that state funds are used to pay for services rendered to Juvenile Probation. For this reason, Service Provider shall account separately for the receipt and expenditure of all funds received from Juvenile Probation, and shall adhere to Generally Accepted Accounting Principles (GAAP) in the accounting, reporting, and auditing of such funds. ARTICLE XXIII LEGAL CONSTRUCTION 23.01 In case any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceable provision shall not affect any other provision thereof and this Agreement shall be construed as if such invalid, illegal, or unenforceable provision had never been contained therein. ARTICLE XXIV PRIOR AGREEMENTS SUPERSEDED 24.01 This Agreement constitutes the sole and only Agreement of the parties hereto and supersedes any prior understandings or written or oral Agreement between the parties respecting the within subject matter. ARTICLE XXV AMENDMENTS 25.01 Juvenile Probation may amend, modify or alter the terms of this Agreement and specify an effective date thereof. Juvenile Probation will then notify Service Provider in writing, dated subsequent to the date hereof, of such changes and their effective date. Continuation of services after the effective date by Service Provider will signify its acceptance of these changes. If Service Provider declines to accept changes made by Juvenile Probation, Service Provider may terminate this Agreement subject to the conditions herein. Page IS of 16 Vol. _ �� Pg. /� y Amador R Rodriguez Juvenile Boot Camp September 1, 2017 - August 31, 2016 ON 20_, FULLY EXECUTED IN DUPLICATE, EACH OF WHICH SHALL HAVE THE FULL FORCE AND EFFECT OF AN ORIGINAL. BRAZOS COUNTY JOEML4 BOARD By: Honorable Duane Peters, Chairperson Brazos County Juvenile Board CAMERON COUNTY JUVENILE BOARD Honorable Janet Leal, Chairperson Cameron County Juvenile Board By: By: Douglas Vance Rose M. Gomez Chief JPO, Brazos County Chief JPO, Cameron County TO: HARRIS COUNTY Thomas D. Brooks JUVENILE PROBATION DEPARTMENT Executive Director Clef Juvenile Probation officer 1200 CONGRESS * HOUSTON, TEXAS 77002 * (713) 222-4801 FROM: fell RE: Henry Gonzales Assistant Fxewttve Director BRAZOS COUNTY JUVENILE BOARD AND HARRIS COUNTY JUVENILE BOARD RENEWAL MEMORANDUM Dr. Doug Vance, Chief Juvenile Probation Officer/Executive Director Brazos County Juvenile Probation Department Kendall Y. Mayfield, Director of Legal Services and Public Affairs Harris County Juvenile Probation Department Thomas D. Brooks, Chief Juvenile Probation Officer/Executive Director Harris County Juvenile Probation Department Regionalization Agreement Renewal for Fiscal Year 2018 -is' Renewal Option The Brazos CountyJuvenile Board's (BCJB) Agreement with the Harris County Juvenile Board (HCJPB) for post- adjudication residential servicesoffered through the Harris CountyJuvenile Probation Department will expire on August 31, 2017. Please confirm by signing this Memorandum that BCJB agrees to renew their Agreement with the HCJB under the same terms and conditions, and at the rate(s) detailed in Article 6.1 with the allowable rate increases described in Article 6.1.1. Please review your Agreement and nate the following: Current Service Level: Specialized Current Rate: $162.30 TJJD Rate Increase Date: September 1, 2017 The Brazos County Juvenile Board on behalf of the Brazos County Juvenile Probation Department will renew its Agreement with the Harris County Juvenile Board under the same terms and conditions, and at the rate(s) detailed in Article 6.1 with the allowable rate increases allowable under 6.1.1. for the term of September 1, 2017 through August 31, 2018. Q�S2�t $ 2 17 Duane Peters, Juvenile Board Chair (Date) i A BALANCED APPROACH TO JUVENILE JUSTICE -i, Vol. Pg. ON , 20 , FULLY EXECUTED IN DUPLICATE, EACH OF WHICH SHALL HAVE THE FULL FORCE AND EFFECT OF AN ORIGINAL. Brazos County ComplLitioners Court By: ) LL27��— Duane Peters, County Judge 200 S. Texas Ave., Ste. 332 Bryan, TX 77803 Phone: 979-361-4102 Fax: 979-361-4503 Brazos County Juvenile Services Department Douglas Vance Chief Juvenile Probation Officer "a4 7.9, 2017 Date Date Voi-.....�,�-VWa� >, Brazos County Purchasing Department 200 SOUTH TEXAS AVE SUITE 352 BRYAN, TX 77803 PHON E (979) 361-4290 FAX (979) 361-4293 August 3. 2017 Wesco Chemicals, Inc. P.O. Box 2506 Waxahachie. TX 75168 Re: Renewal of Contract 1#1,5-0228 for Water 7-reanneu1jor Brazos Countr forntalb, known as 2016- /I - Brazos County appreciates the quality work your company'lias provided and would like to exercise the 1" renewal option for I8-0228 Water Treannent firBrazos Countyftrmally known its 2016-11. All terms, conditions, and pricing shall remain the same. This renewal term will be for one year from October I, 2017 to September 30, 2018. To accept the renewal option, please fill out the information and sign below. Return the signed documents by email to Imaness(Iubrazoscountytx.gov or fIN to (979) 361-4293. Please then submit the original signed doctunents and an updates! Certificate gl Insurance by mail to the arlrlress listed above. Please return acceptance as soon as possible. If you have any questions, I may be reached at (979) 361- 4284. Contact Name:(% (`• /iQC� �fi-ZLiAI J% .Y' Telephone: L 7 Z -- / :�79— D l I3 E-m:�il:ki��.Sra-u nit�rGY�Gy�•cocGa��,,[�3i�s'. �o,•'t Wesc lemic x. C. AuthorNed Signature OUNTY — -- Duane Peters, County Judge D ---?-'/7 Date _�/aq (L Date VBi, Pg. /0� o J n o � c n o n ,(� v, N L1 fl W s � < m r, O O :D 01 C K n 00 v O, O O O O N � o A EF co N o o V O Z D rY rD a V \ Q J Y yy ; n N 6dS' J O a C\ O m !D o. INTERIOR DESIGN AT THE BRAZOS CENTER AWNING INSTALL AT TAX OFFICE AWNING INSTALL AT ARENA HALL BRAZOS CENTER RESTROOM RENNOVATION CONTRACT BRAZOS COUNTY PURCHASING DEPT. 200 S. Texas Ave., Ste. 352 1Q Request No. 17-171 Bryan, Texas 77803 Page 1 of 8 Pages Telephone (979) 361-4294 GENERAL REQUIREMENT FOR CONTRACT I, l gjyg l 4w5g as a duly authorized representative of L/�i 6 �/��Ql�%n "Contractor" willingly attest to perform (or deliver) as per Detailed Scope of Work for Four (4) projects also known as Exhibit "A" for Brazos County, I further agree to all of the provisions and specifications contained in this contract. PROJECTS TO BE COMPLETED BY CONTRACTOR Proiect#17-171 Interior renovations at the Brazos Center $428,329.80 Install awnings over front entrance of the Tax Office $55,708.97 Install awnings at Brazos County Arena Hall $14,726.37 Brazos Center Restroom Renovation $258,552.63 PREVAILING WAGES RATES The Contractor shall be responsible for following all provisions of Chapter 2258 of the Government Code relating to the payment of prevailing wages. The wage rates to be used are included in Exhibit B attached. A Contractor or subcontractor who violates this section shall pay Brazos County $60 for each worker employed for each calendar day or part of the day the worker is paid less than the wage rates stipulated in Exhibit B. ASSIGNMENT The successful offeror may not assign, sell or otherwise transfer this contract without written permission of Brazos County Commissioners Court. Should there be a change in ownership or management; the contract shall be terminated unless a mutual agreement is reached with the new owner or manager to continue the contract with its present provisions and prices. AWARD Brazos County reserves the right to award this contract on the basis of LOWEST AND BEST OFFER in accordance with the laws of the State of Texas, to waive any formality or irregularity, to make awards to IQ Continuation Sheet IQ Request No. 17-171 BRAZOS COUNTY, TEXAS Page 2 of 8 Pages more than one offeror, to reject any or all bids. The County reserves the right to accept or reject in part or in whole, any 1Qs submitted, and to waive any technicalities for the best interest of the County. CONTRACT OBLIGATION Brazos County Commissioners Court must award the contract and Brazos County Judge or other person authorized by Brazos County Commissioners Court must sign the contract before it becomes binding on Brazos County or the offerors. Department heads are NOT authorized to sign contracts for Brazos County. Binding contracts shall remain in effect until all products and/or services covered by this purchase have been satisfactorily delivered and accepted. QUANTITIES The quantities specified in this contract are estimates only. Brazos County does not guarantee to purchase any minimum quantities or services other than those listed on a purchase order. CONTRACT RENEWALS Renewals may be made ONLY by written agreement between Brazos County and the offeror. Any and all price escalations shall not be accepted and shall be considered a non -response. HOLD HARMLESS AGREEMENT Contractor, the successful offeror, shall indemnify and hold Brazos County harmless from all claims for personal injury, death and/or property damage resulting directly or indirectly from Contractor's performance. Contractor shall procure and maintain, with respect to the subject matter of this bid, appropriate insurance coverage including, as a minimum, public liability and property damage with adequate limits to cover Contractor's liability as may arise directly or indirectly from work performed under terttts of this contract. Certification of such coverage must be provided to Brazos County upon request. INSPECTIONS & TESTING Acceptance of merchandise, work, and/or equipment provided shall be made by Brazos County at the sole discretion of the Commissioners Court when all terms and conditions of the contract and specifications have been met to its satisfaction, including the submission to Brazos County of any and all documentation as may be required. Tide and Risk of Loss of the goods shall not pass to Brazos County until the County actually accepts and takes possession of the goods at the point or points of delivery. ADDITION/MODIFICATION OF LOCATIONS OR SERVICES Brazos County reserves the right to add locations as these additional locations may be required. Locations to be added may include, but not limited to, expansions or additions to existing facilities and acquisition or construction of new properties. In the event that Brazos County makes significant structural changes to an existing facility that impacts the Contractor's cost in providing the services anticipated by this contract such change maybe treated as a new facility and the procedures provided for in this section may be followed in determining an appropriate price. In the event Brazos County wishes to add other locations to a group under the contract, a quotation will be solicited from the incumbent Contractor in good standing for the group in which the new location is appropriately situated. IQ Continuation Sheet IQ Request No. 17-171 BRAZOS COUNTY, TEXAS Page 3 of 8 Pages In the event Brazos County shall sell, vacate, abandon, or otherwise dispose or terminate a location to which the contract applies, all existing contracts for services applicable to such location, the portion of this contract that applies to such locations is terminated. All remaining portions of the contract will remain intact. Brazos County will endeavor to give the Contractor written notice of such termination of locations a minimum of thirty (30) days in advance. INVOICES & PAYMENTS Payments to Contractors will not be made if the Contractor cannot produce a Brazos County Purchase Order. Contractor shall submit an original invoice on each purchase order or purchase release after each delivery, indicating the purchase order number. Invoices must be itemized. Any invoice, which cannot be verified by the contract price and/or is otherwise incorrect, shall be corrected by the Contractor. When multiple deliveries andlor services are required, the Contractor may invoice following each delivery or performance of service and Brazos County will pay on invoice with in thirty (30) days upon receipt of invoice. Contracts providing for a monthly charge will be billed and paid on a monthly basis only. The Contractor will provide an invoice for each month in which Brazos County is responsible for payment, during the duration of the contract. Prior to any and all payments made for goods and/or services provided under this contract, the Contractor should provide their Taxpayer Identification Number or Social Security number as applicable. This information must be on file with Brazos County Auditor's office. Failure to provide this information may result in a delay in payment and/or back-up withholding as required by the Internal Revenue Service. Retainage of 5% will be withheld from each invoice for the duration of the contract until the Count- accepts the work as 100% complete and receives all warranties, manuals, releases of lien and other closeout documents. Upon acceptance by the County, retainage will be released to the Contractor. PRICING Prices for all goods and/or services shall be firm for the duration of this contract and shall be stated on the Pricing/Delivery Infortation form. Prices shall be all inclusive: No price changes, additions, or subsequent qualifications will be honored during the course of the contract. All prices must be written in ink or typewritten. Pricing on all transportation, freight, drayage and other charges are to be prepaid by the Contractor and included in the bid prices. If there are any additional charges of any kind, other than those mentioned above, specified or unspecified, offeror MUST indicate the items required and attendant costs or forfeit the right to payment for such items. Where unit pricing and extended pricing differ, unit pricing prevails. TAXES Brazos County is exempt from all federal excise, state and local taxes unless otherwise stated in this contract. Brazos County claims exemption from all sales and/or use taxes under Texas Tax Code §151.309, as amended. Texas Limited Sales Tax Exemption Certificates will be furnished upon written request to Brazos County Purchasing Agent. GOVERNING FORMS In the event of any conflict between the terns and provisions of these requirements and the specifications, the specifications shall govern. In the event of any conflict of interpretation of any part of this overall contract, Brazos County's interpretation shall govern. In the event of a conflict between ------------------ Vol. fL�%--_.p9r-- IQ Continuation Sheet IQ Request No. 17-171 BRAZOS COUNTY, TEXAS Page 4 of 8 Pages the terms, conditions, provisions, and specifications of this contract and any other terms, conditions, provisions, and specifications provided by the Contractor; the terms of this contract shall supersede. GOVERNING LAW This bid soSicitation is governed by the competitive bidding requirements of Brazos County Purchasing Act, Texas Local Government Code, §262,021 et seq., as amended. Offerors shall comply with all applicable federal, state and local laws and regulations. Offeror is further advised that these requirements shall be fully governed by the laws of the State of Texas and that Brazos County may request and rely on advice, decisions and opinions of the Attorney General of Texas and Brazos County Attorney concerning and portion of these requirements. Potential vendors are advised they may have disclosure requirement pursuant to Texas Local Government Code, Chapter 176. This law requires persons desiring to do business with the County to disclose any gifts that have an aggregate value in excess of $250.00 given to any employee of the County, County Official to the County Official's family members or employment of any employee of the County, County Official or the County Official's family members during the preceding twelve (12) month period. The disclosure questionnaire must be filed with the Brazos County Clerk. Refer to Texas Local Government Code, Chapter 176 for the details of this law. Bidder understands that Brazos County is a government subject to Texas State and Federal public information statutes. DISQUALIFICATION OF OFFEROR Upon signing this contract, an offeror offering to sell supplies, materials, services, or equipment to Brazos County certifies that the offeror has not violated the antitrust laws of this state codified in Texas Business and Commerce Code §15.01, et seq., as amended, or the federal antitrust laws, and has not communicated directly or indirectly the bid made to any competitor or any other person engaged in such line of business. Any or all bids may be rejected if Brazos County believes that collusion exists among the offerors. Bids in which the prices are obviously unbalanced may be rejected. if multiple bids are submitted by an offeror and after the bids are opened, if one of the bids is withdrawn, the result will be that all of the bids submitted by that offeror will be withdrawn; however, nothing herein prohibits a Contractor from submitting multiple bids for different products or services. SEVERABILITY If any section, subsection, paragraph, sentence, clause, phrase or word of these requirements or the specifications shall be held invalid, such holding shall not affect the remaining portions of these requirements and the specifications and it is hereby declared that such remaining portions would have been included in these requirements and the specifications as though the invalid portion had been omitted. SILENCE OF SPECIFICATIONS The apparent silence of specifications as to any detail, or the apparent omission from it of a detailed description concerning any point, shall be regarded as meaning that only the best commercial practice is to prevail and that only material and workmanship of the finest quality are to be used. All interpretations of specifications shalt be made on the basis of this statement. The items furnished under this contract shall be new, unused of the latest product in production to commercial trade and shall be of the highest quality as to materials used and workmanship. Manufacturer furnishing these items shall be experienced in design and construction of such items and shall be an established supplier of the item bid. Fol� ----- -_ �q. IQ Continuation Sheet 1Q Request No. 17-171 BRAZOS COUNTY, TEXAS Page 5 of 8 Pages TERMINATION Brazos County reserves the right to terminate the contract for default if offeror breaches any of the terns therein, including warranties of offeror or if the offeror becomes insolvent or commits acts of bankruptcy. Such right of tennination is in addition to and not in lieu of any other remedies which Brazos County may have in law or equity. Default may be construed as, but not limited to, failure to deliver the proper goods and/or services within the proper amount of time, and/or to properly perform any and all services required to Brazos County's satisfaction and/or to meet all other obligations and requirements. Brazos County may terminate the contract without cause upon thirty (30) days written notice. POLICY REQUIREMENTS FOR CERTIFICATE OF INSURANCE CONTRACTOR'S INSURANCE The Contractor(s) before starting work for Brazos County, must furnish Brazos County a Certificate of Insurance or other acceptable evidence from a reputable insurance company or companies with an A.M. Best Rating of AA n (such companies to be acceptable to Brazos County) licensed to write insurance in the state of Texas, showing that the Contractor is covered by the insurance as follows: (1) Statutory Workers Compensation Insurance with Employers Liability Insurance in the amount of 51,000,000. In the event any work is sublet, the Contractor shall require the subcontractor similarly to provide the same coverage and shall himself acquire evidence of such coverage on behalf of the subcontractor. (TLC Sec. 401.01 I) (2) Commercial General Liability Insurance with a S 2,000,000 Combined Single Limit. The policy shall be on the Comprehensive General Liability 1986/90 occurrence farm, and shall include coverage for acts of independent contractors, and shall name Brazos County as an additional insured. Waiver of subrogation is required. No claims made policies are acceptable without prior approval by the Commissioners Court/Risk Management. (3) Automobile Public Liability Insurance with a $1,000,000 Combined Single Limit, in all self- propelled vehicles used in connection with the contract, whether owned, non -owned or hired. Waiver of subrogation is required. The Certificate of Insurance furnished to Brazos County shalt contain a provision that coverage under such policies shall not be canceled or materially changed until at least 30 days prior written notice has been given to Brazos County. IQ Continuation Sheet BRAZOS COUNTY, TEXAS 1Q Request No. 17-171 Page 6 of A Pages LIMITATIONS The patties are aware that there are constitutional and statutory limitations on the authority of Brazos County to enter into certain terms and conditions of the contract, including, but not limited to, authorizations of the placement of liens on Brazos County property; disclaimers and limitations of warranties; disclaimers and limitations of liability for damages; waivers, disclaimers and limitations of legal rights, remedies, requirements and processes; limitations of periods to bring legal action; granting control of litigation or settlement to another party; liability for acts or omissions of third parties; payment of attorneys' fees; dispute resolution; indemnities; and confidentiality (collectively, the "Limitations"). Any contract terms and conditions related to the Limitations will not be binding on Brazos County except to the extent authorized by the laws and Constitution of the State of Texas. COVERAGES/WAGES Nothing in this contract shall be construed as making Brazos County responsible for the payment of compensation and/or any benefits for Contractor including health, property, motor vehicle, worker' compensation, disability, death, and dismemberment insurance for the Contractor's employees and/or equipment. Nothing in the contract shall be construed as making Brazos County responsible for wages, materials, logistical support, equipment, and related travel expenses incurred by the Contractor. BONDING REQUIREMENTS The Contractor will be required to bond each project individually. The successfid bidder must provide to the Purchasing Department, a performance bond and a payment bond, each in the amount of 100% of each project sum ten (I0) calendar days prior to start of work for each project. Such bonds shall be executed by a corporate surety duly authorized and admitted to do business in the State of Texas and licensed in the State of Texas to issue surety bonds with a Best Rating "A" or better. BRAZOS COUNTY RESERVES THE RIGHT TO ACCEPT OR REJECT ANY SURETY COMPANY PROPOSED BY THE BIDDER. IN THE EVENT BRAZOS REJECTS THE PROPOSED SURETY COMPANY THE BIDDER WILL BE AFFORDED FIVE (5) ADDITIONAL DAYS TO SUBMIT THE REQUIRED BONDS ISSUED BY A SURETY COMPANY ACCEPTABLE TO BRAZOS COUNTY. SOVEREIGN IMMUNITY The parties understand that Brazos County does not waive or relinquish any immunity or defense on behalf of itself, officers, employees, agents, and volunteers as a result of its execution of this contract and the performance of the covenants contained herein. Further, Brazos County is not responsible for any civil liability that arises from any act or omission made within the course and scope of this contract. The parties understand and agree that Brazos County does not assume civil liability under any theory of law for the actions of the Contractor in providing services hereunder. IQ Continuation Sheet IQ Request No. 17-171 BRAZOS COUNTY, TEXAS Page 7 of 8 Pages NOTICES Notices shall be mailed to the addresses designated herein or as may be designated in writing by the parties from time to time and shall be deemed received when sent postage prepaid U.S. Mail to the following addresses: BRAZOS COUNTY: Brazos County, Texas Duane Peters, Brazos County Judge 200 South Texas Avenue, Suite 332 Bryan, Texas 77803 CONTRACTOR: Sales Contact Name: Phone Number: Billing Info: ZZ, 6 1/67 3 `jf 2, ww LEK, ds? 5otw A, ASSIGNABILITY This contract may not be assigned without the prior written permission of Brazos County. FISCAL FUNDING CLAUSE Notwithstanding any provisions contained herein, the obligations of Brazos County are expressly contingent upon the availability of funding for the obligations contained herein for the term of the contract and any extensions thereto. WAIVERS No waiver by either party hereto of any term or condition of this contract shall be deemed or construed to be a waiver of any other term or condition or subsequent waiver of the same term or condition. ENTIRE CONTRACT This contract represents the entire and integrated agreement between Brazos County and the Contractor and supersedes all prior negotiations, representations, or contracts, either written or oral. This contract mayonly be amended by written instrument approved and executed by the parties. M IQ Con Hnuatton Sheet IQ Request No. 17.171 BRAZOS COUNTY, TEXAS Page 8 of 8 Pages AVAILABILITY AND RETENTION OF RECORDS All records relating to the service provided under this contract and supporting documentation for invoices submitted to Brazos County by the Contractor shall be retained and made available by the Contractor for audit by Brazos County, it duly authorized representatives, the State of Texas (including, but not limited to the Auditor of the State of Texas, Inspector General or duly appointed law enforcement officials) and agencies of the United States Government. Such records shall be returned by Contractor and made available for any time period required by state or federal law. If changes occur in the governing state or federal law, regarding retention records, Contractor shall comply with such changes. If an audit is initiated before the expiration of such time periods required by state or federal law regarding retention of records, the Contractor shall retain such records until the audit is concluded and all issues resolved. Contractor shall provide Brazos County with copies of such audits that be conducted with respect to the contract. AUDIT RESPONSIBILTY The Contractor shall be responsible for receiving, replying to and/or complying with any audit exception by appropriate federal, state or local audit directly related to the provision of this contract. The Contractor shall repay to Brazos County the full amount received for duplicate billings, erroneous billings, false or deceptive claims. The Contractor recognizes and agrees that Brazos County may withhold any money due and recover through any appropriate method any money erroneously paid under this contract if evidence exists of less than full compliance with this contract. INDEMNIFICATION The Contractor shall defend, indemnify and save harmless Brazos County and all its officers, agents, and employees from all suits, actions, or claims of any character, name and description including attorney's fees expenses brought for or on account of any injuries or damages received or sustained by any person or persons or property, by or from the said Contractor or his employees or by or in consequence of any negligence in safeguarding the work, or through the use of unacceptable materials in construction of the work, or by or on account of any act of omission, the Worker Compensation Law or any other law, ordinance, order or decree, and so much of the money due the said Contractor under and by virtue of his contract as shall be considered necessary by Brazos County may be retained for the use of Brazos County, or in case no money is due, his sureties shall be held until suit or suits, action or actions, claim or claims for injury or damages as aforesaid shall have been settled and satisfactory evidence to that effect fumished Brazos County. Contractor shall defend, indemnify and save hanrtless Brazos County, its officers, agents and employees in accordance with this indemnification clause regardless of whether the injury or damage is caused in part by Brazos County, its officers, agents or employees. IQ Continuation Sheet IQ Request No. 17-171 BRAZOS COUNTY, TEXAS Page 9 of 8 Pages CERTIFICATION OF BID AND NON-DEBARAIENT Brazos County is federally mandated to adhere to the directions provided in the President's Executive Order (EO) 13224, Executive Order on Terrorist Financing — Blocking Property and Prohibiting Transactions With Persons Who Commit, Threaten to Cotmnit, or Support Terrorism, effective 9/24/2001 and any subsequent changes made to it via cross-referencing respondents/vendors with the Federal General Services Administration's Excluded Parties List System (EPLS, httns://www.sam.aov), which is inclusive of the United States Treasury's Office of Foreign Assets Control (OFAC) Specially Designated National (SDN) list. Respondent certifies that the responding entity and its principals are eligible to participate in this transaction and have not been subjected to suspension, debarment, or similar ineligibility determined by any federal, state or local governmental entity and that Respondent is in compliance with the State of Texas statutes and rules relating to procurement and that Respondent is not listed on the federal government's terrorism watch list as described in Executive Order 13224. Entities ineligible for federal procurement are listed at his://wwNv.sam.gov. The undersigned further affirms the non-debannent statement above, that they are duly authorized execute this contract, that this bid has not been prepared in collusion with any other vendor, and that the contents of this bid have not been communicated to any other vendor prior to the official opening of this bid. P Signed By; Typed Company Name:6iQ90901)A Phone No. 700.✓ �3_�l�9L Email Address: Z!2&geAkW6htt0 Mailing Address: O. Box or Street City State Zip Employer Identification Number: Social Security Number: App ovc y Co (miss ers' Court on this �n day of A0u 0-S� 2017 by holding the position of J TEXAS A&M UNIVERSITY SYSTEM 301 Tnrrow Street, 2nd Floor College Station, Texas 77840 Minimum Prevailing Wage Rate County: Brazos Revised: 10/07/14 CLASSIFICATION RATE I NOTES Acoustic Ceiling Installcr 11.68 Asbestos Abatement Worker 12.49 Carpenter 14.57 Concrete - Pour and Finish 13.78 Crane Operator 23.15 Driver 11.26 Drywall Installcr 10.87 Electrician - Journeyman 18.96 Electrician - Apprentice 11.67 Elevator Mechanic - Journeyman 52.38 Elevator Mechanie- Apprentice 45.98 FircI'mtection- Controls 12.80 FiiePiotection- Pipefitter 19.30 Formwork Builder 11.31 Glazier 13.67 HVAC - JOUrtleVinall 18.74 HVAC - Apprentice 11.87 HVAC - Cont ols 15.)0 Insulator 12.00 Ironworker 14.09 Laborer/Helper 10.64 Mason 12.67 Equipment Operator- Liaht 11.60 Equipment Operator- Heavy 1 1.75 Painter 10.19 Pipefitter- Journeyman 24.29 Pipefitter - Apprentice 14.19 -1 Plasterer 13.68 Plumber -Journeyman 23.99 Plumber- Apprentice 14.47 Reinforcing Steel Worker 10.80 Roofer 15.85 Stone Mason 14.60 Terrazzo Installcr 9.76 Tile Setter 14.08 Waterprooter 12.17 Now I. iSted min'unum prevuihng t, aac rale is the bue bomly ,ag, we indudmg Iriuecs. f! O aw o �o _ a n ml opo! ~ � 3 ! I O 3 ai dR m K 9 v d 3 3 a N 0 z 0' P � 3 3 y v Li' P~ I iy lu, ! rr' M i Fi i ! u i jF3'o�i J> c s s OT y s o a I u m N i 2 Z O 3 t6t IIS 3 3 3 3 3'--" to o \ o o \ \I Vi iI it �J 3 - H _ ( IV u I W ;JA Ily f~I I Iz , a 11 �W I uO— I y� vol. •.- I o� r F I n' zl o z I a Oj j I Ike I� F i F Irl m •c• v . ` AIoc a c a c a c v ,^. a j 42 6 __ E rc2iE Y m j 1 � r—I vol. •.- I �.]� [� ]' > )\ ] � [ ' ( �(}E _�- � ( . -�- } /\\ ; ; {\( § ;)E _ ; [ _ \ vo \§\(; \ §)§ ) \ \ ( r123:2 �... ........ .. . �. . � \ � � � I 1, E c — —� — - \s��--- � - : / } j ) \ § i j ( ! ! 0 \ 0 „ \ \ « 2� � / J J < ® z z 2I� (V:� Work Order Signature Document Nq'(�i i(I A [ ` ®ICAORDC THE GIAN GROUP ezIQC Buy Board Contract No.: 520-16 Area D - LMC 7 New Work Order ❑ Modify an Existing Work Order Work Order Number.: 048247.00 Work Order Date: 08/24/2017 Work Order Title: Brazos County - Interior Renovations at the Brazos Center Owner Name: County of Brazos Contractor Name: LMC Corporation Contact: Charles Wendt Contact: Zring Kareem Phone: 979-361-4292 Phone: 210-643-9392 Work to be Performed Work to be performed as per the Final Detailed Scope of Work Attached and as per the terms and conditions of ezIQC Buy Board Contract No 520-16 Area D - LMC. Brief Work Order Description: Interior Renovations at the Brazos Center. Time of Performance Estimated Start Date: 08/01/2017 Estimated Completetion Date: 11/07/2017 Liquidated Damages Will apply: 11 Wil not apply: Y Work Order Firm Fixed Price: $428,329.80 Owner Purchase Order Number: 048247.00 Approvals zv�- Owner Date Order Signature Document Contractor Date Page 1 of 1 8/24/2017 Detailed Scope of Work To: Zring Kareem LMC Corporation 9191 Winkler Drive, Suite A Houston, TX 77017-5967 210-643-9392 Date Printed: August 24, 2017 From: Charles Wendt County of Brazos 206 West Washington Brazor, TX 77603 979-361-4292 I THE GOpDIAN GpOUP Work Order Number: 048247.00 Work Order Title: Brazos County - Interior Renovations at the Brazos Center Brief Scope: Interior Renovations at the Brazos Center. 7 Preliminary F7 Revised ❑X Final The following items detail the scope of work as discussed at the site. All requirements necessary to accomplish the items set forth below shall be considered part of this scope of work. Scope of Work — Interior Renovations at the Brazos Center. Project Summary This scope of work applies to the Interior Renovation project for the Brazos county in Bryan, TX. This project involves the interior renovations for the Multy-use facilty building for Brazos County. Proposal is based on issued plans & specs. All work will be done during regular business hours, in accordance with NESHAP, EPA, OSHA, Federal and State regulation. Provide labor, material and equipment required to: I. Demolish existing ceiling grid and panels. 2. Install USG Acoustical suspension system and acoustical panels. 3. Safely remove instructed Light fixtures and install new LEDs as per specs. 4. Paint existing interior walls as specified by client. 5. Paint doors and frames as per specs given by client. 6. Furnish and install Audio/visual equipment and fixtures as per specs (A/V work and equipment as per previous instructions given to Avinext by Brazos County IT Department). Clean up and haul off all debris properly and safely. LMC will provide both payment and performance bonds (upon receiving PO). prevailing wages is included in the proposal. Reasonable additional, unexpected costs directly related to an existing, concealed condition or other situation that may be revealed during renovation shall be the sole responsibility of Brazos County. Further, LMC Corporation shall not be held responsible for reasonable delays caused by such condition. Any extra work or changes to this proposal shall be determined in advance by LMC and the Project Manager or Authorized Agent. Any authorization for extra work shall show the agreed terms and costs, and be approved and signed by both parties. LMC Corporation shall do no extra work without the prior written authorization from the Project Manager or Authorized Agent. Scope of Work Page 1 of 2 sf24M17 Detailed Scope of Work Continues.. Work Order Number: 048247.00 Work Order Title: Brazos County - Interior Renovations at the Brazos Center Subject to the terms and conditions of JOC Contract 520.16 Area D - LMC. Contractor Owner Scope of Work 9-917 Date Page 2 of 2 8/24!2017 Contractor's Price Proposal - Summary Data: August 24, 2017 Re: ICC Master Contract #: 520-10 Area D- LMC Work Order #: 048247o0 Owner PO #: 048247.00 Title: Brazos County- Interior Renovations at the Brazos Center Contractor: LMC Corporation Proposal Value: $428,329,80 Interior Finishes $198,990.80 Light Fixtures $115,822.46 Sound System $113,516.54 Proposal Total $428,329.80 Thisl total represents the correct total for the proposal. Any discrepancy between line totals, subtotals and the proposal tdtal is due to rounding. The Percentage of NPP on this Proposal: 26.06 Contractofs Price Proposal - Summary Page 1 of 1 824/2817 trial, Pg. Contractor's Price Proposal - Detail Date: August 24, 2017 Re: IQC Master Contract #: 520-16 Area D - LMC Work Order #: 0413247.00 Owner PO #: 048247.00 Title: Brazos County - Interior Renovations at the Brazos Center Contractor: LMC Corporation Proposal Value: $428,329.80 Sect Item Mod. UOM Description Line Total Labor Equip. Material (Excludes) Interior Finishes 1 01 56 16 00 0006 SF 6 Mil Plastic Anti Stolz And Fire And Flame Retardant Sheeting, Applied To $8,260.00 Floors Quantity Unit Price Factor Total Instailation 35,000.00 x 0.20 x 1.1800 8,260.00 Anti static, fire and flame retardant sheeting to be applied. 2 01 56 16 00 0059 SF 1/2" Plywood For Temporary Floor Protection $8,094.80 Quantity Unit Price Factor Total Installation 7.000.00 x 0.98 x 1.1800 8,094.80 Floor protection as necessary to perform work. 3 0290 50 000463 ROL Tape- Blue Masking(Painters Tape) 82,588.92 Quantity Unit Price Factor Total Installation 20000 x 13.97 x 1,1800 - 2,588.92 Tape and coverings to perform interior work. 4 09 51 13 00 0003 SF 2'x 2' x 5/8" Fiberglass Acoustical Ceiling Panel $62.363.00 Quantity Unit Price Factor Total Installation 35.cm.c0 x 129 x 11800 = 53.277.00 Demolition 35,000.00 x 0.22 x 1.1800 r 9,086,00 Carefully remove existing Ceiling Panels and insta'I new as per USG recommentlation, 5 0951 13 000003 0098 MOO For Individual Room Quantires<495, AddFor use with projects >500 SF $0.00 Quantity Unit Price Factor Total Installation 000 x 012 x 11800 ' 0.00 6 09 53 23 00 0004 SF 2'x 2' Grid, 15/16" T Bar Ceiling Suspension System $79,296.00 Quantity Un it Price Factor Total Installation 35,000.00 x 1.70 x 1.1800 - 70,210.00 Demolition 35,0120.00 x 0.22 x 1.1800 = 9,086 00 Ceiling suspension system to be demolished and replaced as perspecs. 7 09 91 23 000062 SF Paint Interior Plaster/Drywall Walls, 1 Coat Primer, Rrairrn ler Work $9,06240 Quantity Unit Price Factor Total Installation 24,000.00 x 0.32 x 1.1800 9,06240 1 Coat Primer 8 09 91 23 00 0064 SF Pairt Interior Plaster/Drywall Walls, 2 Coats Paint, Brush/Roller Work $17,558.40 Quantity Unit Price Factor Total Installation 24,000.00 x 0.62 x 1.1800 - 17,558.40 Carefully paint nteriorwalls. 9 09 91 23 00 0239 LP Paint Interior Metal Door Frame And Trim., 1 Coal Primer, Brush/Roller Work $637.20 Quantity Unit Price Factor Total Installation 1,20000 x 0.45 x 1.1800 637.20 Primer for Door (rams and trim Contractors Pnce Proposal- Detail Page 1 of 7 8/24/2017 5 Pg. /. Contractor's Price Proposal - Detail Continues.. Work Order Number: 048247.00 Work Order Title: Brazos County - Interior Renovations at the Brazos Center Interior Finishes 10 09 91 23 00 0241 LF Paint Interior Metal Doc, Frame And Trim, 2 Coats Paint BmshlR oiler Work $1,373.52 Quantity Unit Price Factor Total Installation 1,200.00 x 0.97 r 1.1800 1.373.52 Paint frame and trim of interior 1 / 09 91 23 00 0243 EA Paint Interior Metal Door, One Fee., 1 Coat Primer, BrusNRoller Work $1,861.26 Quantity Unit Price Factor Total Installation 69.00 x 22.86 x 1.1800 1,861.26 Apply primer to doers 12 09 91 23 CO 0255 FA Paint Interior Wood Door, Bath Faces,1 Coat Primer, Sprayed 52,746.30 Quantity Unit Price Factor Total Installation 69.00 • 33.73 x 1.1800 - 2.746.30 Paint doors as per specs given by client. $6,374.29 13 09 91 23 00 0267 EA Paint Interior Wood Door, Both Faces, 2 Coats Paint, Sprayed Quantity Unit Price Factor $5,149.00 Quantity Unit Price Factor Total Installation 69.00 s 63.24 x 1.1800 - 5,149.00 Paint doors as per specs given by client. 835.44 Subtotal for Interior Finishes $198,990.80 Light Fixtures 14 26 27 26 00 0172 EA 1,500 Wart Dimmers With SPST Switch $6,374.29 Quantity Unit Price Factor Total Installation 58.00 s 80.93 x 1.1800 - 5,538.85 Demolition 50.00 z 14.16 x 1.1800 835.44 Levron IP710-LFZ. Switch with slide dimmer. 15 26 51 13 00 0307 EA 2,400 Lumens, ZX 4', Volumetric, Lay-Irr"roffer LED Fixture (1-thonia 2VTL4) S102,90041 Quantity Unit Price Factor Total Installation 298.00 x 292.63 x 1.1800 - 102,900.41 SIMKAR 2' it 4' LED recessed trotters. Asper plans (Clear prismatic, color 41= 41000k). /6 26 51 13 00 0377 EA 625 Lumens. 6' Diameter, Recessed LED Downllghl Retrofit (Cree® $6547.76 CR6.625L) Quantity Unit once Factor Total Installation 95.00 x 5841 x 1.1800 - 6,547.76 TPC LED dimmable Recessed retrofits, 6" as per specs given by client. Subtotal for Light Fixtures $116,822.46 Sound System 17 01 22 23 00 0065 WK 33' Electric, Scissor Platform Lift $1,873.97 Quantity Unit Price Factor Total Installation 3.00 x 529.37 x 1.1800 = 1,873.97 Scissor lift needed to perform sound system work. All work as petitioned by client and recommended by Avinexl. Contractor's Price Proposal - Detail Page 2 of 7 8/2412017 L Vol. PC. /, O Contractor's Price Proposal - Detail Continues.. Work Order Number: 048247.00 Work Order Title: Brazos County - Interior Renovations at the Brazos Center speakers, 30 Hz- 300 Hz, 200W program, t00W pink noise, 70V/100V taps at 80W, 40W, 20W (and 10W@ 70V) plus 8 ohm direct, (priced as each, sold in taps at SOW, 30W. 15W (and 7.5W @ 70) plus 8 ohm direct. (priced as each, Contractors Price Proposal -Detail Wait ? ._. /3) Page 3 of 7 8/24/2017 Contractor's Price Proposal - Detail Continues.. Work Order Number: 048247.00 Work Order Title: Brazos County - Interior Renovations at the Brazos Center Contractors Price Proposal - Detail Vol. t�:� 7 Pg. % Contractor's Price Proposal - Detail Continues.. Work Order Number: 048247.00 Work Order Title: Brazos County - Interior Renovations at the Brazos Center Contractor's Price Proposal - Detail L Vol: __ s 2. �.! Pg. �� Page 5 of 7 812412017 Contractor's Price Proposal - Detail Continues.. Work Order Number: 048247.00 Work Order Title: Brazos County - Interior Renovations at the Brazos Center Contractors Price Proposal- Detail Page 6 of 7 8/2412617 I F Contractor's Price Proposal - Detail Continues.. Work Order Number: 048247.00 Work Order Title: Brazos County - Interior Renovations at the Brazos Center Subtotal for Sound System $113,516.54 Proposal Total $428,329.80 This total represents the correct total for the proposal. Any discrepancy between line totals, sul,totals and the proposal total is due to rounding. The Percentage of NPP on this Proposal: 26.06 Contractors Price Proposal - Detail Page 7 of 7 N 8/24/2017 P; WD E GORL1 GROUP Subcontractor Listing Date: August 24, 2017 Re: IOC Master Contract*: 520-16 Area D - LMC Work Order #: 048247,00 Owner PO #: 048247.00 7-tle: Brazos County - Interior Renovations at the Brazos Center Contractor: -MC Corporation Proposal Value: $428,329.80 II Suboorn.d., Listing Page 1 of 1 8124/2017 13 7 No Subcontractors have been $0.00 odo I selected for this Work Order II Suboorn.d., Listing Page 1 of 1 8124/2017 13 7 Work Order Signature Document azIQC Buy Board Contract No.: 620-18 Area 0 - LMC Nsw Work Order 7 Modify an Existing Work Order wok Order Number.: 048250.00 Wok Order Data: 0711612017 Work Order Title: Brazos County- Brazos Gender Restroom Renovation Owner Nemo: County at Brazos Contractor Name: LMC Corporation Carded Charles Wendt Contact: Zring Kareem Phone: 9704614282 Phone: 210643.9392 Work to be Performed Work to be performed as per the Final Detailed Scope of Wank Attached and as per the toms and conditions of azIOC Buy Board CamradNo 52D46 Area D - LMC. Brief Wok Order Destdolim Bresos Cerner Restroom Renovation: This project involves demolition , new CMU walls, new plumbing fixtures, restroom accessories and all other walk as instructed by the dient Time of Wrformanee Estimated Start Data: Estmefed Completefion Date: Liquldamd Damages VNO appy: ❑ VVIIIncitapolyr Work Order Firm Fired Wive: $258,652.63 Owner Purchase Order Number. Approvals Owner CeMredo Dam vmkof$orewr ffl OoOewlrt Pw1ert 7na40i7 Vof: _. Pg. i UPC Detailed Scope of Work THE GO RDIAN GROUP To: Zring Kareem From: Charles Wendt LMC Corporation County of Brazos 9191 Winkler Drive, Suite A 206 West Washington Houston, TX 77017-5967 Brazor, TX 77803 210-643-9392 979-361-4292 Date Printed: July 18, 2017 Work Order Number: 048250.00 Work Order Title: Brazos County - Brazos Center Restroom Renovation Brief Scope: Brazos Center Restroom Renovation: This project involves demolition , new CMU walls, new plumbing Postures, restroom accessories and all other work as instructed by the client. ElPreliminary F1 Revised FX Final The following items detail the scope of work as discussed at the site. All requirements necessary to accomplish the items set forth below shall be considered part of this scope of work. Scope of Work — Brazos Center Restroom Renovation Project Summary . This scope of work applies to the Brazos Center in College Station, TX. This project involves demolition, new CMU walls, new plumbing fixtures, restroom accessories and all other work as instructed by the client. All work will be done during regular business hours, in accordance with NESIIAP, EPA, OSTIA, Federal and State regulation. Provide labor, material and equipment required : 1. Demo and haul -off all construction debris 2. Layout and construct new CMU walls 3. Install suspended ceiling grid and tile 4. Install new floor and wall ceramic tile with base cove' using standard Dal -Tile color (Nonstandard Dal -tile color will require a change order) 5. Install new Restroom accessories 6. Install new plastic laminate toilet partitions using standard color (nonstardard color will require a change order) 7. Install all new plumbng fixtures 8. Install new stainless steel wall plates @ drinking fountains 9. Install new corain countertops with guard plate 10. Install new HVAC grilles @ suspended cieling system 11. Install (2) new hollow metal frames @ men's restrooms 12. Modify (2) wood doors @ men's restrooms 13. Replace all plumbing pipes in both chase walls with cast iron and copper piping. 14. Install (4) new mirrors. Clean up and haul off all debris properly and safely. Scope of Work i. Page 1 of 2 7/192017 I Detalled Scope of work Contlnues.. Workorder Hurnber- 048460.00 Wad OMar TMs: Bra2os County- Brame Canter ReWoorn Renovation - Refinishing wood dome consealed conditions any faulty plumbing not in the scope saw. Cutting and concrete foundation patching Reasonable additional, unexpected costs directly related to an existing, Concealed condition m other situation that may be revealed during renovation shall be the sale responsibility of the Bryan County. Further, LMC Corporation shall not be held responsible for reasonable delays caused by such condition. Any extra work or changes to this proposal shall be determined in advance by LMC and the project Manager or Authorized Ageot. Any authorization for extra work shall show the agreed temts and costs, and be approved and signed by both parties. LMC Corporation shall do no extra work without the prior written authorization from the Project Manager or Authorised Agent. 6ubled to the" me and mrditions of JOC ConMd 670.16 Area D - tJIC. C Owner to aoopsdwak i1pa202 rnwaw i Contractor's Price Proposal - Summary Date: July 18, 2017 $4,270.70 Re: IQC Master Contract #: 520-16 Area o - LMC Work Order #: 048250.00 Owner PO #: $15,218.33 Title: Brazos County- Brazos Center Restsoom Renovation Contractor: LMC Corporation Proposal Value: $258,552.83 Cabinetry $2,728.16 Carpentry $4,270.70 Ceiling $8,858.86 Demo $15,336.58 Electrical - $15,218.33 General Conditions $1,500.00 HVAC $2,783.67 Masonry $12,790.73 Plumbing $90,788.24 Restroom Accessories $16,455.33 Tile $55,914.01 Toilet Partitions $31,908.02 Proposal Total $258,552.63 TNsI total represents the correct total for the proposal. Any discrepancy between line totals, sub -totals and the proposal total is due to rounding. The Percentage of NPP on this Proposal: 17.49% Contractors Price Proposal - Summary Page 1 of 1 7118/2017 I i Contractor's Price Proposal - Detail Date: July 18, 2017 Re: IOC Master Contract #: 520-16 Area D - LMC Work Order #: 948250.00 Owner PO #: Title: Brazos County- Brazos Center Restroom Renovation Contractor. LMC Corporation Proposal Value: $258,552fi3 Sect Item Mod, UOM Description Line Total Labor Equip. Material (Excludes) Cabinetry 1 12 36 81 16 0004 SF 112" Solid Polyester (Conan) Countertop, Group B ColorsQuantity based on $2,586.56 area of counter, backsplash and apron. Includes drilling holes for futures and 1-12" drop edge with 1/8" radius edges (when apron not used). Quantity Unit Price Fedor Total Installation 64.00 x 29.62 x 1.1800 - 2,252.01 Demolition 64.00 x 4.43 x 1.1800 = 334.55 To Install solid surface cwuntenaps @ all restrooms 2 12 36 61 16 0004 0029 EA For Each Sink, Range Or Vanity Cutout, Add $141.60 Quantity Unit Price Fedor Total Installation 8.00 x 15.00 x 1.1800 - 141.60 Subtotal for Cabinetry $2,728.16 Carpentry 3 01 22 20 000006 HR CarpenterFor tasks not included in the Construction Task Catalog® and as $2,063.58 directed by owneronly. Quantity Unit Price Fedor Total Installation 40.00 x 43.72 x 1.1800 2,063.58 labor to install milling, doors, frames, hardware and blocking 4 05 75 00 00 0017 5F 0.050" Thick (18 Gauge) 304 Brushed Stainless Steel Sheet, Installed On $1,438.66 Walls quantity Unit Price Fedor Total Installation 80.00 x 15.24 . x 1.1800 - 1,438.66 Stainless Steel wall covering @ Drinking Fountains 5 08 12 13 130024 EA 3' x>T-2" Through 9'x 4-3/4' Deep Metal Door Frame, 16 Gauge $579,47 Quantity Unit Price Factor Total Installation 2.00 x 201.19 x 1.1800 474.81 Demolition 2.00 x 44.35 x 1.1800 = 104.67 To Demo existing and install new hallow, metal frames @ men's restrooms 6 Of 12 13 130024 0075 MOD For Welded Frames, Add $106.20 Quantity Unit Price Factor Total Installation 2.00 x 45,00 x 1.1800 - 106.20 7 0812 13 130024 0081 MOD Fort -12 Hour Rating, Add $82.79 Quantity Unit Price Fador Total Installation 200 x 35,08 x82.79 1.1800 Subtotal for Carpentry $4,270.70 Ceiling a 09 51 13 00 0003 SF 2 x 2'x 5/e" Fiberglass Acoustical Ceiling Panel $3,453.01 - Quantity Unit Price Fedor Total Installation 2,275.00 x 1.29 x 1.1800 3,483.01 To Install acoustical ceiling I Contractor's Price Proposal - Detail Page 1 of 9 7/1812017 Va. pg. /�/ I Contractor's Price Proposal - Detail Continues.. Work Order Number: 048250.00 Work Order Title: Brazos County - Brazos Center Restroom Renovation 9 09 51 13 00 0003 0098 MOD For Individual Room Quantities <495, AddFor use with projects>500 SF $322.14 Quantity Unit Price Factor Total Installation 2,275.00 x 0.12 x 1.1800 322.14 10 09 53 23 00 0004 SF 2'x 2' Gnd, 15/16" T Bar Ceiling Suspension System $4,563.65 Quantity Unit Puce Factor Total Installation 2,275.00 x 1.70 x 1.1800 4,563.65 To install acoustical ceiling 11 09 53 23 000004 0126 MOD For Individual Room Quantities x495, AddFor use with projects>500 SF $510.06 Quantity Unit Price Factor Total Installation 2275.00 x 0.19 x 1.1800 510.05 Subtotal for Ceiling $8,858.86 Demo 12 01 22 20 00 0015 HR Laborepor tasks not included in the Construction Task Catalog® and as $1,400.90 directed by owner only. Quantity Unit Price Factor Total Installation 40.00 x 29,68 x 1.1800 1,400.90 labor to help carpenter and clean job site daily 13 01 74 19 00 0017 FA 40 CY Dumpster (5 Ton) "Construction Debris"Includes delivery of dumpster, $9,684.73 rental cost, pick-up cost, hauling, and disposal fee. Non -hazardous material. Quantity Unit Price Factor Total Installation 15.00 x 547.16 x 1.1800 9,684.73 To haul off construction debris to local landfill 14 01 74 19 000036 GYM Hauling On Paved Roads, Miles Over Initial 15 Miles $1,569.40 Quantity Unit Pace Factor Total Installation 3,500.00 x 0.38 x 1.1600 1,569.40 To had off construction debris to local landfill 15 0542 33 000002 LF 6-1/2"- 20 Gauge Steel Joists $966.42 Quantity Unit Price Factor Total Installation 0,00 x 6.06 x 1.1800 0.00 Demolition 900.00 x 0.91 x 1.1800 966.42 To Demo existing Ceiling 16 09 29 00 00 0005 SF 5/8" Gypsum Board $291.46 Quantity Unit Price Factor Total Installation 0.00 x 0.88 x 1.1800 0.00 Demolition 950.00 x 0.26 x 1.1800 = 291.46 To Demo existing Ceiling 17 09 30 13 00 0002 SF Less Than 8" x 8" Mounted Floor Tilelncludes glazed porcelain, unglazed $1,423.67 porcelain and glazed ceramic (files. Tiles mounted from back, side or front in 12" x 12" 12" x 24", or similar sized sheets. Quantity Unit Price Factor Total Installation 0.00 x 6.64 x 1.1800 0.00 Demolition 950.00 x 1.27 x 1.1800 1,423.67 Demo existing floor tile Subtotal for Demo $15,336.58 Electrical i I Contractor's Price Proposal - Detail Page 2 of 9 7/16/2017 Vol,sem....-., i- Contractor's Price Proposal - Detail Continues.. Work Order Number: 048250.00 Work Order Title: Brazos County - Brazos Center Restroom Renovation Electrical /6 26 05 33 13 0033 CLF 3I4" Rigid Galvanized Steel (FIGS) With 5 #I0 THHN/TH WN Wire $6,663.55 Assemblylncludes conduit, terminations, straps, wire as indicated. Not for use where detail is available. Quantity Unit Price Factor Total Installation 1200 x 470.59 x 1.1800 - 6,663.55 To install conduit and wire 19 25 05 33 16 0023 EA Two Toggle Switches, 4" Square Steel Exposed Work Cover $34.08 Quantity Unit Price Factor Total Installation 4M x 5.26 x 1.1800 24.83 Demo:ition 4.00 x 1.96 x 1.1800 9.25 To install new light switches 20 26 24 18 00 0006 EA 100 Amp Rating, 12 -20 Amp Breakers, 1201240 Volt, 3 Wire, 1 Phase $1,875.96 Assembled Panelboard, Main Lugs, 20 Circuit Capacity Quantity Unit Price Factor Total Installation 2.00 x 794.90 x 1.1800 = 1,875.96 Breakers for Electric water heaters 21 25 27 26 00 0050 EA 20 Amp, 120 Voll Isolated Ground Receptacles, Duplex $203.72 Quantity Unit Pdce Factor Total Installation 8.00 x 21.58 x 1.1800 203.72 To Install new receptacles 22 26 27 26 00 0070 Flt 20 Amp, 120 Volt, Ground Fault Circuit Interrupter (GFCI), Weatherproof $236.66 Duplex Receptacle Quantity Unit Price Factor -'- Installation 8.00 x 25e7 x 1.1800 _Total 236.66. To install new receptacles 23 26 51 13 00 0307 EA 2,400 Lumens, 2' x 4', Volumetric , Lay-Inrrroffer LEO Fixture (Lithonia 2VTL4) $6,204.36 Quantity Unit Price Factor Total Installation 17.00 x 292.63 x 1.1800 ' 5,870.16 Demolition 17.00 x 16.66 x 1.1800 = 334.20 To demo and Install new ceiling diffusers Subtotal for Electrical $15,218.33 General Conditions 24 01 22 16 00 0002 E4 Reimbursable FeesReimbursable Fees will be paid to the contractor for eligible $1.500.00 casts. The base cost of the Reimbursable Fee is $1.00. Insert the appropriate quantity to adjust the base cost to the actual Reimbursable Fee (e.g. quantity of 125 = $125.00 Reimbursable Fee). If there are multiple Reimbursable Fees, list each one separately and add a comment in the "note" block to identify the Reimbursable Fee (e.g. sidewalk closure, road cut, various permits, extended warrantee, expedited shipping costs, etc.). A copy of each receipt shall be submitted with the Price Proposal. Quantity Unit Price Factor Total Installation 1,500.00 x 1.00 x 1.0000 - 1.500.00 city or county building permits Subtotal for General Conditions $1,500.00 HVAC 25 23 05 29 00 1088 EA 8" Standard Duty Clevis Pipe Hanger Assemblylncludes hanger, rod, nuts, $696.67 washers and clamp. Quantity Unit Price Factor Total j Installation 8.00 x 73.80 x 1.1800 696.67 To support flex duct to new location Contractor's Price Proposal- Detail Page 3 of 9 7/162017 N � Contractor's Price Proposal - Detail Continues.. Work Order Number: 048250.00 Work Order Title: Brazos County - Brazos Center Restroom Renovation HVAC and couplings, elbow, tee, reducer Fittings. All hangers are complete 26 23 33 46 00 0008 LF 12" Diameter Flexible Duct, R4.2 Insulated With Polyester Inner Liner And $891.14 Metallized Outer Jacket Total Quantity Unit Price Factor Total Installation 80.00 x 9.44 x 1,1800 881'14 To extend flex duct to new location 27 23 37 13 00 0035 EA 18" x 18" Ceiling Diffuser, Louver Face, Adjustable Pattern, Surface Mounted, $1,195.86 Aluminum Construction With Damper Total Quantity Unit Price Factor Total - Installation 8.00 x 109.73 x 1.1600 1035.85 Subtotal for Masonry Demolition 1200 x 11.30 x 1.1800 160.01 $12,790.73 33 22 13 13 00 0004 To demo and install new ceiling diffusers $15.111,41 Subtotal for HVAC Vent Pipelncludes cast iron waste and vent pipe and copper domestic supply. $2,783.67 Masonry and couplings, elbow, tee, reducer Fittings. All hangers are complete 28 01 22 20 000032 HR Slone MasonFcr tasks not included in the Construction Task Catalog® and as $2,199.05 directed by owner only. Total Quantity Unit Price Factor Total Installation 40.00 x 46.59 x 1.1800 2.199.05 Labor to patch existing CMU walls @ new Toilet carriers in Womons restroom 29 04 22 23 13 0023 SF 5" x 16" x 8, Lightweight, Regular, Partition Concrete Block $10,591.68 - Quantity Unit Price Factor Total Installation 1,200.00 x 7.48 x 1.1800 10,591,66 - To install CMU walls 1,330.62 Subtotal for Masonry To install new water piping $12,790.73 Plumbing 30 22 11 16 00 0825 LF 3/4" Inside Diameter Copper Pipe/Tubing Type L Assembly Includes all hangers $3,088.06 and couplings, elbow, tee, reducer fittings. All hangers are complete assemblies. Not for use where detail is available. Quantity Unit Price Factor Total Inslallalian 200.00 x 12.23 x 1.18co 2,886.28 Demolition 100.00 x 1.71 x 1.1800 = 201.70 To demo and install new water piping 31 22 11 16 00 0829 LF 2" Inside Diameter Copper Pipe/Tubing Type L Assemblylncludes all hangers $6,939.58 and couplings, elbow, tee, reducer Fittings. All hangers are complete assemblies. Not for use where detail Is available. Quantity Unit Price Factor Total Installation 200.00 x 27.72 x 1.1800 - 6,541.92 Demolition 100.00 x 3.37 x 1.1800 = 397.66 To demo and install new water piping 32 22 11 19 00 0193 EA 6" Thick Wall, Cast Bronze, Non Freeze, Nikalcy Face, Integral Vacuum $1,330.62 Breaker Wall Hydrant Quantity Unit Prim Factor Total Installation 4.00 x 281.91 x 1.1800 - 1,330.62 To install new water piping 33 22 13 13 00 0004 EA Wall Mounted Water Closet, Single Fixture Rough -In, Cast Iran Waste And $15.111,41 Vent Pipelncludes cast iron waste and vent pipe and copper domestic supply. Excludes fixture, carrier and (lush valve. Quantity Unit Price Factor Total Installation 18.00 x 711.46 x 1.1800 15.111'41 To install new sewer and drain pipes I Contractors Price Proposal - Detail Page 4 of 9 7/18/2017 Contractor's Price Proposal - Detail Continues.. Work Order Number: 048250.00 Work Order Title: Brazos County - Brazos Center Restroom Renovation LF 2" No Hub Cast Iran Pipe Plumbing 34 22 13 13 00 0006 EA Wall Moaned Urinal, Single Fixture Rough -In, Cast Iron Waste And Vent $2,142.90 Quantity Unit Price Pipelncludes cast iron waste and vent pipe and copper domestic supply. Factor Total Excludes fixture, rimer and Flush valve. Quantity Unit Price Factor Total 1.1800 Installation 6.00 x 302.67 x7.1800 2,142.90 To install new sewer and drain pipes Demolition 100.00 x 2.79 35 22 13 16 00 0023 LF 4" Bell And Spigot Cast Iron Pipe $9,827.04 Quantity Unit Price Factor Total To demo and install new sewer and drain pipes Installation 300.00 x 22.48 x 1.1800 7,957.92 Demolition 300.00 x 5.28 x 1.1800 = 1869.12 22 13 16 00 D302 To demo and install new sewer and drain pipes 36 22 13 16 00 0271 LF 2" No Hub Cast Iran Pipe $1,231,92 Quantity Unit Price Factor Total Installation 100.00 x 7.65 x 1.1800 902'70 Demolition 100.00 x 2.79 x 1.1800 = 329.22 To demo and install new sewer and drain pipes 37 22 13 16 00 D302 EA 4" No Hub Cast Iron 114 Bend $1,698.02 Quantity Unit Price Factor Total Installation 25.00 x 38.80 x 1,1800 1,144.60 Demolition 25.00 x 18.76 x 1.1800 = 553.42 To demo and install new sewer and drain pipes 38 22 13 16 00 0378 EA 4" No Hub Cast Iron Sanitary Tee $6,208.57 Quantity Unit Pnce" Factor Total Installation Woo x 68.84 x 1.1600 - 4,D61.56 Demolition 50,00 x 36.39 x 1.1800 2,147.01 To demo and install new sewer and drain pipes 39 22 13 16 00 0401 EA 4" No Hub Cast Iron Cleanout Tee $917.43 Quantity Unit Price Factor Total Installation 1200 x 46.03 x 1.1800 651.78 Demolition 12.00 x 18.76 x 1.1800 265.64 To demo and install new sewer and drain pipes 40 22 13 16 00 0423 EA 4" x 2" No Hub Cast Iron Reducer $2,159.16 Quantity Unit Price Factor Total Installation 20.00 x 57.24 x 1.1800 - 1,350.86 Demolition 20ott x 34.25 x 1.180D = 808.30 To demo and install new sewer and drain pipes 41 22 13 16 00 0470 EA 4" No Hub Coupling $168.74 Quantity Unit Pam Factor Total Installation 20.00 x 7.15 x1.1800 168.74 To demo and install new sewer and drain pipes 42 22 13 16 OD 0470 0012 For Heavy Duty (Ferree HU -4000), Add $45.55 Quantity Unit Price Factor Total Installation 20.00 x 1.93 x45.55 1.1600 43 22 13 16 00 D492 FA Cut And Prepare 4" Cast Iron Pipe, No Hub $33.56 Quantity Unit Price Factor Total Installation= 4.00 x 7.11 x 1.1800 3356 To demo and install new sewer and drain pipes 44 22 13 16 00 0492 0014 For Work In Restricted Working Space, Add $10A5 Quantity Unit Price Factor Total Installation 400 x 213 x= 1.1800 10,05 I Contractor's Price Proposal - Detail Page 50f 9 7/18/2017 vol. C;cZ51 p9 /<%S� I I Contractor's Price Proposal - Detail Continues.. Work Order Number: 048250.00 Work Order Title: Brazos County - Brazos Center Restroom Renovation $3,385.66 Plumbing Flo Wise® Flush -Free) 45 22 13 16 00 0507 LF T Schedule 40 Polyvinyl Chloride (PVC) DWV Pipe Assemblylncludes an Total $257.24 Installation 800 x 44547 x1.1800 (flings, couplings and hangers. Fittings are assumed every 10'. Not for use 3,153.93 Demolition 6.00 x 32.73 x where detail is available. 231.73 To demo and install new plumbing fixtures Quantity Unit Price Factor Total 49 22 42 13 00 0132 EA Vertical Adjustable On Stack No -Hub, Single Water Closet Cartier Installation 0.00 x 10.66 x' 7.1800 0.00 Quantity Unit Price Factor Demolition 100.00 x 2.18 x 1.1800 257.24 Installation 18.00 x 618.61 x 1.1800 - To demo sewer and drain pipes 46 22 33 30 16 0005 EA 66 Gallon, Electric Domestic Water Heater $2,337.65 To demo and Install new plumbing fixtures Quantity Unit Price Factor Total 50 22 42 13 00 0132 0341 FA For Cartier For Wide Chase Installations, Add Installation 2.00 x 990.53 x 1.1800 2,337.65 Quantity Unit Prim Factor 60 gallon electric water heater 47 22 42 13 00 0017 EA Flush Valve Type, Siphon Jet, Wall Mounted, Wall Outlet, Handicap $11,399.72 EA Wall Mounted Hanger Plate Type, Single Unnal Carrier Accessible, Elongated Vitreous China Water Closet (rota9 CT708E Or $921.32 Quantity Unit Price Factor CT7o8EV) Installation 6.00 x 113,54 x 1.1800 - Quantity Unit Price Factor Total Demolition Sol) x 16,59 x 1.1800 Installation 18.00 x 480.85 x 1.1800 10,213.47 To demo and install new plumbing fixtures Demolition 18.00 x 55.85 x 1.1000 = 1,186.25 52 22 42 16 C00014 FA 21" x 18" Vitreous China Countertop Lavatory (Amenran Standard Cadet- To demo and install new plumbing fixtures Oval) 48 22 42 13 00 0104 FA Waterfree, Wall Hung, Vitreous China Urinal (American Standard Medium $3,385.66 Flo Wise® Flush -Free) Quantity Unit Price Factor Total Installation 800 x 44547 x1.1800 = 3,153.93 Demolition 6.00 x 32.73 x 1.1800 231.73 To demo and install new plumbing fixtures 49 22 42 13 00 0132 EA Vertical Adjustable On Stack No -Hub, Single Water Closet Cartier $13,626.65 Quantity Unit Price Factor Total Installation 18.00 x 618.61 x 1.1800 - 13,139.28 Demolition 16.00 x 23.04 x 1.1800 489.37 To demo and Install new plumbing fixtures 50 22 42 13 00 0132 0341 FA For Cartier For Wide Chase Installations, Add $3,577.88 Quantity Unit Prim Factor Total Installation 18.00 x 168,45 x 1.1800 - 3,577.88 51 22 42 13 00 0152 EA Wall Mounted Hanger Plate Type, Single Unnal Carrier $921.32 Quantity Unit Price Factor Total Installation 6.00 x 113,54 x 1.1800 - 603.86 Demolition Sol) x 16,59 x 1.1800 117.46 To demo and install new plumbing fixtures 52 22 42 16 C00014 FA 21" x 18" Vitreous China Countertop Lavatory (Amenran Standard Cadet- $3,085.09 Oval) Quantity Unit Price Factor Total Installation 8.00 x 291.45 x 1.1800 2,751.38 Demolition 6.00 x 3535 x 1.1800 333.70 To demo and install new plumbing fixtures 53 22 42 16 00 0101 EA 36" x 24" x 10" Plastic Composite Mop Service Sink With Combinatlon Dome $1,282.42 Strainer And Stainless Steel Lint Basket (Fiat Products MSB3624) Quantity Unit Price Factor Total Installation 200 x 464.86 x 1.1800 1,097.07 Demolition 2.00 x 76.54 x 1.1800 185.35 To demo and install new plumbing fixtures Subtotal for Plumbing $90,788.24 Restroom Accessories I Contractors Price Proposal- Detail Page 6 of 9 7/16/2017 VOL �S % Pg. /�/� Contractor's Price Proposal - Detail Continues.. Work Order Number: 048250.00 Work Order Title: Brazos County - Brazos Center Restroom Renovation Restroom Accessories (Bobrick Classic 13-42) 54 10 28 13 13 0021 EA Surface Mounted, Translucent Cover, Acrylonitrile Butadiene Styrene (ABS) $1,068.70 Quantity Unit Price Factor Plastic Rall Paper Towel Dispenser (Boorick B-72860) Quantity Unit Price Factor Total Installation 8.00 x 103.24 x 1.1800 974.59 47.06 Demolition 8.00 x 9.97 x 1.1800 94.12 Toilet Accessories Toilet Accessories 55 10 28 13 13 0028 EA Two Jumbo Roll, Surface Mounted, Acrylonitrile Butadiene Styrene (ABS) $1,770.14 $4,776.17 Plastic Toilet Tissue Dispenser (Geo(gla Pacific 58250) Classic B-352 25) Quantity Unit Price Factor Total Quantity Unit Price Factor Installation 18.00 x 73.37 x 1.1800 - 1,558 38 _ Demolition 18.00 x 9.97 x 1.1800 = 211.76 Toilet Accessories Demolition 12.00 x 9.97 x 1.1800 = 56 10 28 13 13 0058 EA 40 Fluid Ounce, Surface Mounted, Translucent Plastic Soap Dispenser $263.23 (Bobrick Classic 13-42) Quantity Unit Price Factor Total Installation 400 x 45.80 x 1.1800 - 216.18 Demolition 4.00 x 9.97 x 1.1800 = 47.06 Toilet Accessories 57 10 28 13 13 0060 EA Recessed Mounted, Stainless Steel Sanitary NapkirintamFon Vendor (Bobrick $4,776.17 Classic B-352 25) Quantity Unit Price Factor Total Installation 1200 x 327.33 x 1,1800 4,634.99 Demolition 12.00 x 9.97 x 1.1800 = 141.18 Toilet Accessories 58 10 28 13 13 0095 EA 12 Gallon, 4" Wall Recess, Stainless Steel Waste Receptacle (Bobrick Contura $1,852,18 BA3644) Quantity Unit Price Factor Total Installation 4.00 x 370.25 x 1.1800 1747.58 Demolition 4.00 x 22.16 x 1.1800 104.60 Toilet Accessories 59 10 28 13 13 0128 EA 36" Length, 1-1/4" Diameter, Stainless Steel Grab Bar (Bobrick B -5806x36) $346.68 Quantity unit Price Factor Total Installation 4.00 x 64.59 x 1.1800 - 304.86 Demolition 4.00 x 8.85 x 1.1800 41.82 Toilet Accessories 60 10 28 13 13 0129 EA 42" Length, 1-114" Diameter, Stainless Steel Grab Bar (Bobrick B -5806x42) $357.73 Quantity Unit Price Factor Total Installation 400 x 66.93 x 1.1800 315.91 Demolition 4.00 x 8.86 x 1.1800 41.82 Toilet Accessories 61 10 28 13 13 0167. EA Horizontal, Wall -Mounted, Polyethylene Baby Changing Station (Gamco $1,392.26 BCS -1) Quantity Unit Price Factor Total Installation 4,00 x 281.67 x 1.1800 - 1,329.48 Demolition 4.00 x 13.30 x 1.1800 62.78 Toilet Accessories 62 10 28 13 13 0209 EA Surface Mounted, Automatic Sensor, Cast -Iron Cover Hand Dryer (Excel $2,926.59 Aerator XL -GR) Quantity Unit Price Factor Total Installation 4.00 x 610.23 x 1.1800 2,880.29 Demo;ition 4.00 x 981 x 1.1800 =- 4630 Toilet Accessories Contractors Price Proposal- Detail Page 7 of 9 7/18/2017 Pip, -VOL 5 ia. / �% Contractor's Price Proposal - Detail Continues.. Work Order Number: 048250.00 Work Order Title: Brazos County - Brazos Center Restroom Renovation Restroom Accessories 63 10 28 13 13 0342 FA 23-112'x 35-1/2', Frameless Stainless Steel Mirror aohrick B-1555 2436) $1,701.65 Quantity Unit Price Factor Total Installation 6.00 x 169.18 x 1,1800 1,597'06 Demolition 8.00 x 11.08 x 1.1800 104.60 Toilet Accessories Subtotal for Restroom Accessories $16,455.33 Tile i �r64.�^'.09 `00 00 03y1525 T`1;�.r�q SF a Epoxy Getout fortfloor antlY�ell ale ��N '� a � ` `�,�-n n^c`'v" yi,,,, �,}� 51331925 s z�s �`�5 '�"t ;,t 1 �s �"rs ,*Y '�Quan6b � Unit Pace fr'1 cr`Fpctor s ;, otal Tai 4 �Y � r x ✓ ✓T4 `j r/�, .r JT �e a r s / � � 1�"sare3$'^/ � ay .� _ E o root for 00o and Wall ble s, f N x R ya 65 09 30 13 00 0003 SF 8" x 8" And Larger Unmounted FloorsTilelncludes glazed porcelain, unglazed $8,138.46 porcelain and glazed ceramic tiles. Quantity Unit Price Factor Total Installation 950.00 x 7.26 x 1.1800 8,136.46 install new floor tile 66 09 30 13 00 0005 SF Less than B" x T Mounted Wall Tilelncludes glazed porcelain, unglazed $23,355.15 porcelain and glazed ceramic tiles. Tiles mounted from back, side or front in 12" x 12", 12" x 24", or similar sized sheets. Quantity Unit Price Factor Total Installation 2,275.00 x 7.17 x 1.1800 - 19,247.87 Demclition 2,275.00 x 1.53 x 1.1800 4,107.29 to demo and install new wall tile 67 09 30 13 000005 0067 SF For Epoxy Grout, Add $1,986.53 Quantity Unit Price Factor Total Installation 2,275.00 x 0.74 x 1.1800 1,986.53 66 09 30 13 00 0010 LF 4.1/4" To 4-1/2" High Glazed Porcelain, Unglazed Porcelain And Glazed $6,032.16 Ceramic Cove Base Or Trim Quantity Unit Price Factor Total Installation 600.00 x 8.52 x 1ABOO 6,032.16 To Install new base cove and accent tile @ all tile walls 69 09 31 OD 000001 SF Thin Set- Latex Portland Cement Mortar $3,082.46 Quantity Unit Price Factor Total Installation 3,225.00 x 0,81 x 1.1800 3,082.46 To install thin set for Floor and wall tile Subtotal for Tile $55,914.01 Contractor's Pricy Proposal - Detail Page 8 of 9 7/1812017 i' f/� I Vol. Contractor's Price Proposal - Detail Continues.. Work Order Number: 048250.00 Work Order Title: Brazos County - Brazos Center Restroom Renovation Subtotal for Toilet Partitions $31,908.02 Proposal Total $258,552.63 This total represents the correct total for the proposal. Any discrepancy between line totals, subtotals and the proposal total is due to rounding. The Percentage of NPP on this Proposal: 17.49% Contractors Prico Proposal- Detail Page 9 of 9 7/18/2017 Subcontractor Listing Date: July 18, 2017 Re: IQC Master Contract#: Work Order #: Owner PC #: Title: Contractor: Proposal Value: 520-16 Area D - -MC 048250.00 Brazos County - Brazos Center Restroom Renovation LMC Corporation $256,552.63 ai-- EECiORDI-- S.brentractor Listing Page 1 of 1 7J18J2017 P Vol. - Dunes RV -7�� -nom. No Subcontractors have been $0.00 0.00 selectetl Por Nis Work Ortler S.brentractor Listing Page 1 of 1 7J18J2017 P Vol. Work Order Signature Docuntent euh,16r14yA Z�EGOR ezlQC Buy Board Contract No.: 520-16 Area D - LMC TNew WorkOrder F—I Modify an Existing Work Order Work Order Number,: 048244.00 Work Order Dale: 05/0412017 Work Order TI11e: Brazos County - Awning over front entrance of Tax Me Owner Nene: County of alarm Contractor Name: LMCCorporetion Contact: Charles Wendt Contact: 2ring Kareem Phone: 079461-4292 Phone: 2106430392 Work to be Performed Work to be performed as per the Final Detailed Scope of of nd as r the tomo end t0 ik x101 Buy Board Contract No 520-16 Area D - LMC. y��`'Q�/QF /J/,\ Brief 1Wrk Order Oesaioaon: .tU +`x� 1 1(` ,\ {/ V Install awnings aver front entrance of the IN Tax Office. Time of Performance Estimated Start Date: Estimated C:ompletetlon Date: Liquidated Demsges 111111 a Work Order Firm Fired Price: $95,708.87 Owner Purchase Order Number: Approvals Owner Date clef le Ywxk clear Sip ahm Doow t "t d l skean Vol. / pic /;5/ Y Detailed Scope of Work To: Zring Kareem LMC Corporation 9191 Winkler Drive, Suite A Houston, TX 77017-5967 210-643-9392 Bate Printed: May 04, 2017 From: Charles Wendt County of Brazos 206 West Washington Brazor, TX 77803 979-361-4292 Work Order Number: 048244.00 Work Order Title: Brazos County - Awning over front entrance of Tax Office Brief Scope: Install awnings over front entrance of the City Tax Office. F7Preliminary Revised FX Final The following items detail the scope of work as discussed at the site. All requirements necessary to accomplish the items set forth below shall be considered part of this scope of work. Scope of Work— Brazos County Tax Office Awnings. Project Summary This scope of work applies to the Brazos County Tax Office Awnings in Bryan, TX. This project involves providing and installing three awnings as petitioned by client. Proposal is based on issued plans & specs. All. work will be done during regular business hours, in accordance with NESHAP, EPA, OSHA, Federal and State regulation. Provide labor, material and equipment required to: Option 1 - Steel Canopy: Furnishing three Steel awnings as described and petitioned by client. Roof- Galvalume R Panel Fascia Trim (8') silver metallic to finish on costumers other building. Includes gutter. and downspouts. 2. Concrete footings and associated concrete work. 3. Perform work necessary to install awnings. Option 2 - Aluminum Canopy: Furnishing three aluminum awnings on the dimensions described and petitioned by client. c Roof- 2'/+X6"extruded aluminum o Columns- 4x 4 Aluminum tube. o Clear anodize finish to match existing canopies. 2. Concrete footings and associated concrete work. 3. Perform work necessary to install awnings. Clean up and haul off all debris properly and safely. Reasonable additional, unexpected costs directly related to an existing, concealed condition or other situation that may be revealed during renovation shall be the sole responsibility of Brazos County Tax Office. Further, LMC Corporation shall not be held responsible for reasonable delays caused by such condition. Any extra work or changes to this proposal shall be determined in advance by LMC and the Project Manager or Stype of Work Uel: -�_S% Iiia. %5� Page 1 of 2 514/2017 Detailed Scope of Work Continues.. Work Order Numbor. 048244.00 Wort Ordaz Ties•. Brazos County -Awning over front entrance of Tea Of es, Authorized Agent Any authorization for extra work shall show the agreed terms and costs, and be approved and signed by both panics. LMC Corporation shall do no extra work without the prior written authorization from the Project Manager or Authorized Agent. Subject to the terms and eondhbre of JOC Contract 020.16 Arae o • LMC. CanhaSya Oa� swpedym Pa9a202 1Na1] Vol. J77 Pg. lS3 Contractor's Price Proposal - Summary Date: May 04, 2017 Re: IQC Master Contract #: 520-15 Area D - LMC Work Order #: 046244.00 Owner PO #: Title: Brazos County -Awning over front entrance of Tax Office Contractor: LMC Corporation Proposal Value: $55,708.97 Aluminum Canopies $31,789.65 Steel Canopies $23,919.32 Proposal Total $55,708.97 Thisl total represents the correct tolal for the proposal. Any discrepancy between line fowls, sub -totals and the proposal total is due to rounding. The Percentage of NPP on this Proposal: Contractor's Price Proposal - Summary Page 1 of 1 5/412017 V61.S% Py. Contractor's Price Proposal - Detail Date: May 04, 2017 Re: IOC Master Contract #: 520-16 Area D - LMC Work Order #: 048244.00 Owner PO #: Title: Brazos County - Awning over front entrance of Tax Office Contractor: LMC Corporation Proposal Valuer: $55,708.97 Sect. Item Mod. UOM Description Line TOUT Labor Equip. Material (Excludes) Aluminum Canopies 1 01 22 23 00 0252 DAY 700 LB Capacity, 36" Wild, Skid -Steer Loader (Bobca) With Full -Time $1,927.49 Operator Quantity Unit Price Fa=r Total Installe5on 3.00 x 544.49 x 1.1000 1927'49 Bobcat. Equipment necessary to perform several tasks. Concrete work. 2 01 22 23 00 0261 DAY 2,500 LB Capacity, 78" Wde, Tracked Skid -Steer Loader (Bobcat) WIN $2,362.88 Full -Time Operator Quantity Unit Price Factor Total Installation 3.00 x 667.48 x 1.1800 2,362.88 Equipment needed to perform Concrete work 3 01 22 23 00 0273 DAY Backhoe Attachment For Skid -Steer Loaders $273,93 Quantity Unit Price Factor Total Installation 3.00 x 77.38 x 1.1800 273.93 Equipment necessary to perform several tasks. Concrete work. 4 01 22 23 000279 DAY 9", 12", Or 16" Auger Attachment For Skid -Steer Loaders $181.64 Quantity Unit Price Factor Total Installation 3.00 x 51.31 x 1.1800 181.64 Auger attachment to perform Concrete work 5 01 71 13 09 0002 EA Equipment Delivery, Pickup, Mobilization And Demobilization Using A Rollback $1.416.00 Flatbed Tmcklncludes delivery of equipment, off loading on site, rigging, dismantling, leading and transporting away. For equipment such as trenchers, skid -steer loaders (bobcats), industrial warehouse forklifts, sweepers, scissor platform lifts, telescoping and articulating boom manlifts with, up to 40' boom lengths. etc. Quantity Unit Price Factor Total Installation 8.00 x 150.00 x 1.1800 - 1.416.00 Pick up and delivery of equipment 6 01 74 19 00 0015 EA 20 CY Dumpster (3 Ti "Construction Debris'Includes delivery of dumpster, $494A2 rental cost, pick-up cast, hauling, and disposal fee. Non -hazardous material. Quantity Unit Price Factor Total Installation 100 x 419.00 x 1.1800 484'42 Equipment needed to perform Concrete work 7 02 41 13 110031 SY >3" To 6" By Machine, Break-up And Remove Rod Reinforced Concrete 51,018.a1 Paving Quantity Unit Price Factor Total Installation 60.00 x 14.39 x 1.1800 1,018.81 Break up and remove Concrete sidewalk where needed. 8 02 41 19 13 0063 EA Saw Cut Minimum ChargeFor projects where the total saw Cutting charge is $564.64 less than the minimum charge, use this task exclusively. This task should not be used in conjunction with any other tasks in this section. Quantity Unit Price Factor Total Instzllabon 100 x 478.51 x 1.1800 564.64 Saw Cutting existing concrete i Contractors Pace Proposal - Detail Page 1 of 4 5142017 I V@I:, S 7 Pg. /�J I Contractor's Price Proposal - Detail Continues., Work Order Number: 048244.00 Work Order Title: Brazos County - Awning over front entrance of Tax Office 1.1800 - 1,615.83 Aluminum Canopies $3,774.35 9 03 31 13 00 0022 CY Direct Chute, Place 3,000 PSI Concrete Spread Footings finished $2,013.55 underside and edges. Quantity Unit Price Factor Total Quantity Unit Price Factor Quantity Installation 16.00 x 106.65 x 1.1800 - 2,01355 Total Installation 150.00 x Pour Concrete. 1.1800 6,290.58 10 07 41 13 00 0051 LF Save Flashing For Aluminum Standing Seam Concealed Fastener Roofing $1,067.64 Quantity Unit Price Factor Total 19 DO 0169 Instaletion 45.00 x 20.11 x 1.1600 1,067.64 $6,290.58 Flashing underside and edges. i1 07 41 13 00 0053 LF Hip Flashing For Aluminum Standing Seam Concealed Fastener Roofing $1,615.83 Quantity Unit Pdce Factor Total Installation 45.00 x 30.43 x 1.1800 - 1,615.83 Flashing $3,774.35 12 13 34 19 00 0169 SF >50 SF, Prarmished Aluminum, Free Standing Canopylncludes finished $6,290.58 underside and edges. Quantity Unit Price Factor Quantity Unit Price Factor Total Installation 150.00 x 35.54 x 1.1800 6,290.58 Aluminum Canopy as Petitioned by client Aluminum Canopy as petitioned by client 13 13 34 19 00 0169 SF >50 SF, Prefinished Aluminum, Free Standing Canopylncludes finished $3,774.35 underside and edges. Quantity Unit Price Factor Total Instillation 90.00 x 35.54 x 1.1800. 3774.35 Aluminum Canopy as petitioned by client 14 13 34 19 DO 0169 SF >50 SF, Prefinished Aluminum, Free Standing Canopylncludes finished $6,290.58 underside and edges. Quantity Unit Price Factor Total Installation 150.00 x 35.54 x 1.1800 - 6,290.58 Aluminum Canopy as petitioned by client 15 31 23 16 13 0017 CY Load Excess Material by Hand for Removal from Excavation for Trenching $622.66 Quantity Unit Price Factor Total Installation 16.00 x 32.98 x 1.1800 522.66 16 31 23 16 36 0010 CY Excavation For Building Fountlations And Other Structures By Hand in Loose $1,456.78 Rock Ouantity Unit Price Factor Total Inslallaticn 16.00 x 77.16 x 1.1800 1,456.78 Excavate as necessary to Install foundations. 17 31 23 16 36 0019 CY Backfilling Around Building Foundations And Other Structures By Hand $151.65 Quantity Unit Price Factor Total Installation 6.00 x 21.42 x 1.1800 - 151.65 Backfilling as needed 18 31 23 16 36 0022 CY Compaction Of Fill Or Subbase For Building Foundations and Other Structures $266.02 by Hand Quantity Unit Price Factor Total Installation 16.00 x 14.09 x 1.1800 - 266.02 Compact soil as needed to pour concrete Subtotal for Aluminum Canopies $31,789.65 Steel Canopies i Contractor's Price Proposal - Detail Page 2 of 4 5/412017 1 r Pp. iSC vol. Contractor's Price Proposal - Detail Continues.. Work Order Number: 048244.00 Work Order Title: Brazos County - Awning over front entrance of Tax Office Steel Canopies 19 01 22 23 00 0252 DAY 700 LB Capacity, 36" Wide, Skid -Steer Loader (Bobcat) Wth Full -Time $1,285.00 Operator Quantity Unit Price Factor Total Installation 2.00 x 544.49 x 11800 - 1285.00 appeal. Equipment necessary to perform several tasks. 20 01 22 23 00 0261 DAY 2,500 LB Capacity, 78" Wde, Tracked Skid -Steer Loader (Bobcat) With $2,362.88 Full -Time Operator Quantity Unit Price Factor Total Installation 3.00 x 66748 x 1.1800 - 2,362.88 Equipment needed to perform Concrete work 21 01 22 23 00 0273 DAY Backhoe Attachment For Skid -Steer Loaders $273.93 Quantity Unit Pace Factor Total Installation 3.00 x 77.38 x 1.1800 273'83 Equipment necessary to perform several asks. Concrete work. 22 01 22 23 00 0279 DAY 9", 12", Or 16" Auger Attachment For Skid -Steer Loaders $tel.64 Quantity Unit Pace Factor Total Installation 3.00 x 51.31 x 1.1800 - 181.64 Auger attachment to perform Concrete work 23 Cl 71 13 000002 EA Equipment Delivery, Pickup, Mobilization And Demobilization Using A Rollback $1,416.00 Flatbed Trucklncludes delivery of equipment, off loading on site, rigging, dismantling, loading and transporting away. For equipment such as trenchers, skid-sleer loaders (bobcats), industrial warehouse forklifts, sweepers, scissor platform lits, telescoping and alticulagng boom manlifts with up to 40' boom lengths. etc. Quantity Unit Price Factor Total Installation 800 x 150.00 x 1.1800 1,416'00 Pick up and delivery of equipment 24 01 74 19 00 0015 EA 20 CY Dumpster (3 Tan) "Construction Debris"Includes delivery of dumpster, $494.42 rental cost, pick-up cost, hauling. and disposal fee. Non -hazardous material. Quantity Unit Price Factor Tota: Installation 1.00 x 419.00 x 1.1800 - 484.42 Equipment needed to perform Concrete work 25 02 41 13 13 0031 SY 13" To 6" By Machine, Break-up And Remove Rod Reinforced Concrete $1,018.81 Paving Quantity Unit Pace Factor Total Installation 60.00 x 14.39 x 1.1800 = 1,018.81 Break up and remove concrete sidewalk where needed. 26 02 41 19 13 0063 EA Saw Cut Minimum ChargeFor projects where the total saw cutting charge is $1,693.93 less than the minimum charge, use this task exclusively. This task should not be used in conjunction with any other tasks in this section. Quantity Unit Price Factor Total Installation 300 x 478.51 x 1.1800 - 1,693.93 Saw Cutting existing concrete. Concrete work 27 03 31 13 DO 0022 CY Direct Chute, Place 3.000 PSI Concrete Spread Footings $2,013.55 Quantity Unit Pace Factor Total Installation 16.00 x106.65 x 1.1800 = 2.013.55 Pour Concrete. 28 05 12 23 00 0004 TON >30-65 LB/LF Beams, Girders And Columns $5.507.66 Quantity Unit Price Factor Total Installation 125 x 3734.01 x 1.1800 5,507.66 - Structual components of steel canopy { Contractor's Price Proposal - Detail Page 3 of 4 514/2017 Contractor's Price Proposal - Detail Continues.. Work Order Number: 048244.00 Work Order Title: Brazos County - Awning over front entrance of Tax Office Steel Canopies 29 05 31 00 00 0031 SF 7.112" Oe so, 16 Gauge Cpen Ribbed Galvanized Steel Deck $4,916.24 Quantity Unit Price Factor Total Installation 400.00 x 10.42 x 1.1600 4,916.24 Subtotal for Steel Canopies $23,919.32 Proposal Total $55,708.97 This total represents the correct total for the proposal. Any discrepancy between line totals, sub -totals and the proposal total is due to rounding. The Percentage of NPP on this Proposal: i Contractor's Price Proposal - Detail Page 4 of 4 5/4/4017 I Vol.. o2J� �_. Pn, i R panels far steel canopies 30 07 71 23 00 0151 LF 6'. 24 Gauge, Box Style Galvanized Steel Gutter $541.09 Quantity Unit Pnce Factor Total Installation 45.00 x 10.19 x 1.1800 - 541.09 Gutters for steel canopy 31 07 71 23 00 0197 LF 5'x 5% 26 Gauge, Square Galvanized Steel Downspout $337.72 Quantity Unit Price Factor Total Installation 60.00 x 4.77 x lAso0 - 337.72 Downspouts for steel canopy 32 31 23 16 36 0010 CY Excavation For Building Foundations And Other Structures By Hand in Loose $1,45678 Rock Quantity Unit Price Factor Total Installation 16.00 x 77.16 x 1.1800 1,456.78 Excavate as necessary to install foundations. 33 31 23 16 36 0019 CY Backfilling Around Building Foundabons And Other Structures By Hand $151.65 Quantity Unit Price Factor Total Installation 6,00 x 21.42 x 1.1800 - 151.65 Backfilling as needed 34 31 23 16 36 0022 CY Compaction Of Fill Or Subbase For Building Foundations and Other Structures $256,02 by Hand Quantlry, Unit Price Factor Total Installation 16.00 x 1409 x 1.1800 - 266.02 Compact sail as needed to pour concrete Subtotal for Steel Canopies $23,919.32 Proposal Total $55,708.97 This total represents the correct total for the proposal. Any discrepancy between line totals, sub -totals and the proposal total is due to rounding. The Percentage of NPP on this Proposal: i Contractor's Price Proposal - Detail Page 4 of 4 5/4/4017 I Vol.. o2J� �_. Pn, i Subcontractor Listing Date: May 04, 2017 Re: IOC Master Contract #: Work Order #: Owner PO #: Title: Contractor: Proposal Value: 520-16 Area 0 - LMC 049244.00 Brazos County -Awning over front entrance of Tax Office LMC Corporation $55.706.97 rt+xn -g yninr mt o S Nam4ni Contractor- a x. d 'YtP ds i 'yF r r< n a ro "ti a ' E are *{6 ro y qs t+ r OuLes''x htpa / �vt...>a reA - cx t r t r a '.:�' Lq�k vn a.�xe >.i, +..a1L... n•r'rz"{.xA3Fti v^'. •.Y,.'.t�4 No Subcontractors have been 50.00 0.00 selected for this Werk Order Subcontractor Listing Page 1 of 1 514/2017 Vol. Pg. /S71 i. Work Order Signature Document ZI rC. TMk GOR N G VP Or= Buy Board Contract No.: 520.16 Area 0 • LMC 7 New work Order F] Modify an Existing Work order Work Order Number.: 048244.01 Work Order Date: 051172017 Work Order Tate: Brazos County - Aram Nell Awning Owner Nemo: County Of Brazos Contractor Name: LMC Corporation Contact: Charles Wendt Contac: Zdry Kareem Phone: 07M1.4282 Phone: 210-647-8382 Work to be performed Work to be performed as per the final DetaRed Scope of Wank Attached and as per the tense and Conditions of ezlOC Buy Board Contract No 520.15 Area D- LMC. Brief Wok Order Description: Brazos County Arena Nall Awning. Time of Performance EaBmated Start Dam: Estimated Completadon Dab: Liquidated Damages WRl appy: 11 Will not flanic❑i� Work Order Firm Fixed Price: $14,725.37 Owner Purchase Order Number: Approvals S� I � - , & 2 / %-- l Owns De Co or Dam VbkONn epna�ro OOrymeM Pape 1 d 1 511711711 Vol. , . % Pco, I Detailed Scope of Work To: Zring Kareem LMC Corporation 9191 Winkler Drive, Suite A Houston, TX 77017-5967 210-643-9392 Date Printed: May 17, 2017 Work Order Number: 048244.01 Work Order Title: Brazos County - Arena Hall Awning Brief Scope: Brazos County Arena Hall Awning. c THE QGOROIAN GFOUP From: Charles Wendt County of Brazos 206 West Washington Brazor, TX 77603 979-361-4292 71 Preliminary ❑ Revised F Final The following items detail the scope of work as discussed at the site. All requirements necessary to accomplish the items set forth below shall be considered part of this scope of work. Scope of Work— Brazos County Arena Hall Awning. Project Summary This scope of work applies to the Brazos County Arena Hall Awning in Bryan, TX. This project involves providing and installing an awning as petitioned by client. Proposal is based on issued plans & specs. All work will be done during regular business hours, in accordance with NESHAP, FPA, OSHA, Federal and State regulation. Provide labor, material and equipment required to: Aluminum Canopy: Furnishing (1) aluminum awning on the dimensions described and petitioned by client. o Roof- 23/� X 6" extruded aluminum o Columns- 4x 4 Aluminum tube. o Clear anodize finish to match existing canopies. 2. Concrete footings and associated concrete work. 3. Perform work necessary to install awning. Clean up and haul off all debris properly and safely. Reasonable additional, unexpected costs directly related to an existing, concealed condition or other situation that may be revealed during renovation shall be the sole responsibility of Brazos County. Further, LMC Corporation shall not be held responsible for reasonable delays caused by such condition. Any extra work or changes to this proposal shall be determined in advance by LMC and the Project Manager or Authorized Agent. Any authorization for extra work shall show the agreed terms and costs, and be approved and signed by both parties. LMC Corporation shall do no extra work without the prior written authorization from the Project Manager or Authorized Agent. Subject to the terms and conditions of JCC Contract 520-16 Area D - LMC. Scope of Work Page i of 2 5/17/2i017 Vol.o5 Pg I Detailed Scope of Work Continues.. Wark Order Number. 64824441 Work Order Title; Saws County- Arena Hall Awning Conba �Dat__'� Owner Die Sm dNM - Prpr2 a2 "W207 E . �SqJ pg. C Contractor's Price Proposal - Summary Date: May 17, 2017 Re: ICC Master Contract #1 520-I6 Area D - LMC Work Order #: 048244.01 Owner PO #: Title: Brazos County -Arena Hall Awn! no Contractor: LMC Corporation Proposal Value: $14,726.37 Aluminum Awning $9,280.09 Footings $2,067.65 General Requirements $3,378.63 Proposal Total $14,726.37 This] total represents the correct total for the proposal. Any discrepancy between line totals, sub -totals and the proposal total is due to rounding. The Percentage of NPP on this Proposal: % i i Contract.e$ Price Proposal - Summary Page 1 of 1 5/17/2017 FV—017:E�� —;;2r,I Contractor's Price Proposal - Detail Date: May 17, 2017 Re: IOC Master Contract #: 520-16 Area D - LMC Work Order #: 048244.01 Owner PO #: Title: Brazos County- Arena Hall Awning Contractor: LMC Corporation Proposal Value: $14,72637 Sect. Item Moo. UOM Description Line Total Labor Equip. Material (Excludes) Aluminum Awning 1 07 41 13 000051 LF Eave Flashing For Aluminum Standing Seam Concealed Fastener Roofing $52206 Quantity Unit Price Factor Total Installation 22.00 x 20,11 x 1.1800 522,06 Flashing needed for Aluminum Canopies 2 07 41 13 00 0053 LF Hip Flashing For Aluminum Standing Seam Concealed Fastener Roofing $789.96 Quantity Unit Price Factor Total Installation 2200 x 30.43 x 1.1800 78996 Flashing needed for Aluminum Canopies 3 13 34 19 000169 SF >50 SF, Prefinished Aluminum, Free Standing Canopylncludes finished $7,968.07 underside and edges. Quantity Unit Price Factor Total Installation 190.00 x 35.54 x 1.1800 - 7,968.07 Furnish and Install freestanding Aluminum Canopy Subtotal for Aluminum Awning $9,280.09 Footings 4 02 41 13 13 0031 SY >Y To 6" By Machine, Break-up And Remove Rod Reinforced Concrete $101.86 Paving Quantity Unit Price Factor Total Installation Bob x 14,38 x 11800 = 101.86 Break up and Remove Concrete as needed to install canopy 5 02 41 19 13 0063 EA Saw Cut Minimum ChargeFor projects where the total saw cutting charge is $564.64 less than the minimum charge, use this task exclusively. This task should not be used in conjunction with any other tasks in this section. Quantity Unit Price Factor Total Installation 100 x 478.51 x 1.1800 564,64 Saw cut concrete as needed to perform work 6 03 31 13 00 0022 CY Direct Chute. Place 3,000 PSI Concrete Spread Footings $755,08 Quantity Unit Price Factor Total Installation 6.00 x 106.65 x 1.1800 - 755.08 Concrete footings for canopy 7 31 23 16 36 0010 CY Excavation For Building Fountlalions And Other Structures By Hand in Loose $546.29 Rock Quantity Unit Price Factor Total nslalletion 6.00 x 77.16 x 1.1800 = 546.29 8 31 23 16 36 0022 CY Compaction Of Fill Or Subbase For Building Foundations and Other Structures $99.76 by Hand Quantity Unit Price Factor Total Installation 6.00 x 14.09 x 1.IB00 99.76 Subtotal for Footings $2,067.65 General Requirements Contractor's Price Proposal - Detail Page 1 of 2 5/1712017 Contractor's Price Proposal • Detail Continues.. Work Order Number: 048244.01 Work Order Title: Brazos County - Arena Hall Awning General Requirements 9 01 22 23 00 0252 DAV 7001.6 Capacity, 36' Wdo, Skid -Steer Loader (Bobcat) Wth Full -Time S1.225,00 Operator Quantity Unit Price Factor Total Installation2.00 x 544.49 x 1,1800 1,285.00 Bobcat needed to perform work 10 01 22 23 00 0273 DAY Backhoe Attachment For Skid -Steer Loaders 8102.62 Quantity Unit Price Factor Total Installation 200 x 7.38 x 1.1800 - 102.62 Backhoe needed to perform worn. 11 01 22 23 00 0279 DAY 9", 12", Or 16" Auger Attachment For Skid -Steer Loaders $121a9 Quantity Unit Price Factor Total Installation 200 x 51.31 x 1.1800 121.09 Equipment needed to perform work. 12 01 71 13 000002 FA Equipment Delivery, Pickup, Mobilization And Demobilization Using A Rollback $1,062.00 Flatbed Truckincludes delivery of equipment, off loading an site, rigging, dismantling, loading and transporting away. For equipment such as trenchers, skid -steer loaders(bobcats), industrial warehouse forklifts, sweepers, scissor platform lifts, telescoping and a iculaGng boom mankits with up to 40' boom!engths, etc. Quantity Unit Pnce Factor Total Installation 600 x 150.00 x 1.1800 - 1,062.00 Delivery, pick up of equipment 13 01 74 19 000015 EA 20 CY Dumpster (3 Ton) "Construction Debris"Includes delivery of dumpster, $494.42 rental cost, pick-up cost, hauling, and disposal fee. Non -hazardous material. Quantity Unit Free Factor Total Installation 100 x 419.00 x 1.1800 - 494'42 Safely remove debris from site 14 31 23 16 13 0017 CY Load Excess Material by Hand for Removal from Excavation for Trenching 5233.50 Quantity Unit Price Factor Total Installation 6.00 x 32,98 x 1.1800 233.50 Carefully remove excess materiels from site Subtotal for General Requirements $3,378.63 Proposal Total 814,726.37 This total represents the correct total for the proposal. Any discrepancy between line totats, sub -totals and the proposal total is due to rounding. The Percentage of NPP on this Proposal: - % Contractors Price Proposal - Detail Page 2 of 2 5117!2017 i THE Off,), Subcontractor GROUP Subcontractor Listing Date: May 17, 2017 Re: IOC Master Contract #: 520-16 Area D - LMC Work Order #. 048244.01 Owner PO #: Title: Brazos County - Arena Hall Awning Contractor. LMC Corporation Proposal Value: $14,726.37 Subcontractor Listing lvol: �;2j-,7 p Page 1 of 1 5117/2017 e� Ypp i , , ymO���S xa ik�ll3�td yy jpp I 1 i�xaaxii F j �• S a � ! x �t f 111 Ind, 1011, i6 , '—�� ai f. 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W FW od , rl O 'bogo IN The State of Texas, County of BRAZOS We, the undersigned, as County Commissioners within and for Brazos County, and the Honorable Duane Peters, County Judge of Brazos County, constituting the entire Commissioners' Court of Brazos County, during a regular meeting of said Court have examined the foregoing report and have caused an order to be entered upon the Minutes of the Commissioners' Court of Brazos County approving said Report as presented and submitted as true and correct by Laura Taylor Davis, Treasurer of Brazos County, as provided for in the Revised Statutes of the State of Texas. (Texas Local Government Code, 114.026) Witness my hand this day of A.D. 2017 IUen McQueen County Clerk, County of BRAZOS, State of Texas Examined and approved in open Commissioners' Court thus�� day of LoG()sk- 2017. Duane Peters, County Judge Steve Aldrich, Commissioner Precinct #I Precinct Nancy o ism s r Precinct Cauley, Treasurer's Report for the MONTH JIILY 2017 Vol. -S r., Y f Y Y « H 000 00 00 00 oom ma o « m NN mm NN mm mN o 00 T } O O 00 Nln mT vIN mT rn NN NN .i } ri £ 00 O O N N N N m N N m p p r n n F N ♦ N P1 Q 00 pp MM PP MM PP N ! • N R F rV ♦1 N p y Y p m p N ♦ Y KC } U • « « i « « 00 O o o O O O o O O O � 0 00 a O O O: ♦ m O O O N Y1 a1 T N N N m n r N C N N H ♦ i ei O O N N N m N m � P P n n n N • N O O V P M M P P p p ry i r N i q N ♦�q(Wpp N« M «UHon« 1 ♦ rvMb• IIee nnl! 333 «orvc « KK6v'C nn rF nn rr rn rn sori « 2 .i H H .i H .i .1 r. .1 .1 .a .i ; m • O NwaN Nmry •.i s j '.s 'y '� .y .-I b �{r{ bm .H 'b b1E ♦ b H M.r1 •rl •rl .i ei rl .i N N .i ri m m ri ri i -I ei ! W JJYJ ml ml II mll II Ixl II II f0 ♦• E H pggq ap m PP oUm pP PP wn H U bquu mm mm Ip w q % pgpp mm mm r n mm mm }D « h1 HHHH Cq pQ e «Y'. 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OMoh 0M a oMoh OMOh U « « 6' D w 000ON moF a �� o000 00 0 00 om o 0 00 0 « « H HHoo 0 00 om o 0 0 • \� n n n r n r r • ! eio pao iNmnm rlim ri .in PMP im�o 'in m mU KKpp Pri rl r'1H P.IN pNN Nry pNN Ory N VNM PMM OR' U Nrl ri ri rl N.1 .1 N.1 e'I rv.l .l Nri ri NN ri N.1 .1 N.'l ei Y ImMMMM IMM IMM mtMM IMm mlM M mI MM IMM r « Ox NNNN 0NNN NN NN N N NN oNN UC OMMMM Mm OMM OMM OMM OM M OMM MM FVT07-77 " J_L_ .. i BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2016-2017 BUDGET YEAR NO. 16/17 48.1-48.6 On this the 29th day of August 2017 at a regular meeting of the Commissioners' Court, the following members were present: A. Duane Peters, County Judge, Presiding B. Steve Aldrich, Commissioner, Precinct 1 C. Sammy Catalena, Commissioner, Precinct 2 D. Nancy Berry, Commissioner, Precinct 3 E. Irma Caulcy, Commissioner, Precinct 4 F. Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on 29th day of August 2017 the Court heard and approved a budget amendment for the 2016-2017 budget year for Brazos County, Texas; and WHEREAS, expenditure is necessary due to the necessity to meet unusual andunforeseen conditions which could not be reasonably included in the original budget adopted 6 September 2016, the following amendment(s) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 29th day of August 2017. THE COMbIISSIONERS COURT OF BRAZOS COUNTY, TEXAS. By� Duane Peters, County Judge Original: County Clerk's Office and Attached to the original budget a6 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 16117 .46.1 8129/2017 FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease Geneml Yermarec� I.roc. Fund General Permanmi Improv. Fund Ca im1 Proiws Ca iml Outlay 633.16 General Prn aacnt hr: rov. Fund I Other Financine Sources 633.15 Geneml Fund I DRICR Other Financine Soumes 635.15 General Fund I Associate Court 32 63U00700 De anmenial Su on 317.551 General Fund I Commissionets Court Non -De enmental D anmenral Su ort 317531 91300000 I I 631.16 I 49015000 CR I I 631.16 I 22300100 I 6050000D 1 DR E ui meet& I.T. Enhanccmem 317.33 I I I 11000i00 I DR E ui inert & I.T. Enhancemem 317.331 I I I I I General Capital Projects and Associate Judge k?. and Commissioner's Court _Rcallocmiio offends to [he appropriate ncmunts to purchosc low profile stands for comnuter equipment for the courtrooms ( Assoeiute Court 02, and Auxiliary Coen 1. ;Depa'rtrri'eoJjFR+t-'�'Date.»�a 'LCounry Jutlge4Approv'alwklFi"sM #� at '$y�,."r,,;�s,' Coc'Acmui$in' Pur ' ies 6niva A5?e�#3: ,. .. fT4' a� '."iS3 I I FUND DIV ACCT DRICR ACCOUNTNAME Increase I Decrease 4500 1 63U00700 SOI O]OU3 CR Courthouse Renovations 635.16 4500 91300000 DR Tmasfer to Geneml Fund ITmnsfer 631.16 0100 1 49015000 CR fm Cap. Imp. Fund 631.16 0100 I 22300100 I 6050000D 1 DR E ui meet& I.T. Enhanccmem 317.33 0100 1 11000i00 50500000 DR E ui inert & I.T. Enhancemem 317.331 I I I I I Va. S Pg. l " �_ BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 16117 . 48.2 812912017 FUNDDEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease General Fund I Commissioners Co= Con:inmc' Dgmnmental cu on 1,599,76 Genera! Fund Purcnnsinv Dept. Dc enmental Su on 937.45 General Fund pumhasmc De^[. I Nlinov\c uisino:o 662.31 I I I I I I I FUND I I I DRICR ACCOUNT NAME I I Decrease I I I I I CR I I I I I 1.599.76 0100 Commissinncrs' Cnurt and Pun:husln^ Oc t. _f Reallocation of funds to the ae roorate accounts to pu,chasc a re, comnu;er rich wt'y.are for use additional et clo,e that was approved on 5C/20I I tS��S'daa eei; tDePartmenYA- a �* I 33+r . 1 , .B N'� County,, udg'e'Approva_h�'{iP .."Dat '8 v r � `Vol. 'p9. / 5 I I I FUND DIV I ACCT DRICR ACCOUNT NAME Increase Decrease 1 0100 11001600 61130000 I CR Continvncs' 1.599.76 0100 76100100 60211000 I DR SoRmare - No Tar 452.44 0100 16500100 1 60500000 1 DR IEquipment R IlEnhancement 1 455.01 0100 16500100 67203000 DR Ylinac Com uter Nard..are 662.31 v r � `Vol. 'p9. / 5 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 16117-48.3 812912017 FUND I DEPARTMENT DIVISION I CATEGORY DESCRIPTION I I Increase I Decrease General Permanent Improv. Fund General Permanent lmpru.'. Fund Capital Pru'ects Ca ird Ouch' 23,90 73 Gcneml Pm anent Improv. Fund DRICR ACCOUNT NAME Other Finaneine Sources 23.903.75 llcslth & Life Fund so IWOO CR Other Finoncine Sources 23,90S.751 health & Life Fund Health &Life Fund Medical Services Departmental S,von 9,075.92 Health & Life Fund Health & Li@ Fund Medical Services Minor Acauisitions 14.332.33 I I I 5000 I t I I DR I 4317.53 I 64005100 60500000 OR Equipment & fl' En hencement � I 1 64005100 I I DR I I I 5000 I 67205000 1 I I I 2.212.00 I I 64005100 67670000 I I Printers 440.13 General C'v ital Project' and Jledieal Ser. lee, Reallocation of funds to the ap^.ropriate accounts to purchase I.T. Equipment for the Emplovee Health Clinic. �Coun Jud9c_APprova_I*u#j#ft4# I nrAttTiniitiit Pur xiieT:llnli*sSTY'`i4L.`![R'3 n'i0SMw4 'i`.5.-d^9.akTk�?3+fY.`.r"�11N'�'kt„`:.'.'.R1 i?k4.^2?.._.."s,'U!6'da2t4§9(�3A'41.".i$.'"�„+.`,F4`.C:S'effii �'Sk','�.4iFi I I FUND I DIV I ACCT DRICR ACCOUNT NAME I Increase Decrease 3500 I 63210020 so IWOO CR Elec/Med Clink Ren ... w 23.903.i> 3500 91330000 DR Transfer to HLI Fund 23.903.751 5000 49015000 Cit 7mnsfer fm Cap Imp Fund 23908.75 5000 1 64005100 60211000 DR Software - No Tae 4317.53 5000 64005100 60500000 OR Equipment & fl' En hencement 4753.39 5000 1 64005100 1 67203000 DR Minor Computer Hardware 11. 190.65 5000 I 64005100 67205000 DR Neswod: Cost 2.212.00 5000 64005100 67670000 DR Printers 440.13 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 16117-48.4 8129/2077 FUND DEPARTh1ENT DIVISION I CATEGORY DESCRIPTION I Increase Docrease I Genem!FLnd Commissioners Coma NomD anmenml Minor.\c ulsicinns 3,716.60 1 General Fund Information Tmhnolocv LT. Smw' s Re airs &Main;. 1716.60 I I I I I I I I I I I I ACCT I I I ACCOUNT NAME I I 0100 I I I I 67203000 CR I I I I I I I I Commissioner' Court unJ In lbrmution "fechnnla�c DR Realleca;ion of Ponds to rhea ro rime a<couns ;o ou:cha'c uinme r rclved m rhe l"f mica of rclocativw the Mitsubishi UPS and the •enlacement of 60 batimes JDepartment., I. e,"°Ay"..r°',—'t'! � ..... ;County Judge Approva Da a yg;_ Vol. 4��� Pri % I I I I I 1 FUND I DIV ACCT I DR/CR ACCOUNT NAME Increase Decrease 0100 11000500 67203000 CR Minor Computer llardrrare 4,716.60 0100 14000200 69440000 DR Network blain. 1 4716.601 I I I I I I I Vol. 4��� Pri % BRAZOS COUNTY, TEXAS BUDGETAMENDMENTS No. 16117 . 48.5 8/2912017 FUND DEPARTMENT 1 DIVISION I CATEGORY DESCRIPTION Increase Decrease Gcneml Fund Cemmissienm Courc Contin •e,", De nnmemal Su on 19 369.00 General Pond I Sheriff Administration De artmcnial Sup2on 19.369.00 I i I I DIV I I I DRICR I I Increase Decrease I 11001500 I 1 CR I f 19,369.00 I i 35000100 I 1 DR 11M,Cl I Commissioners' Court and Sheriff Administration I Reallocation of Ponds to the appropriate accouncs to cover for travel and utilities for the remainder of FY I S. t,* s1dMwl x'§ �D_p2rtment`A"pv's•^`.k ...iTSefZM:=^D ata9t:SV8kltt4,r LCoonry Jud4ie Approvalj'l'41rIrM:Y9 Ffir Aiiniinlin!1 fir'ics(3nlsa?or"s'u'='`4+`s.+wwi^2f'.5'?.iE:S&rY?"�t"a..;%?I.n'? 4:1;."• .iis=° X1::iv`: '".: `e'u tt4Sl iBala':t5i.:.3,': %=fa 4r'ti`:.L .S.a:af.-Aye,n I i FUND DIV ACCT I DRICR ACCOUNT NAME Increase Decrease 0100 11001500 61130000 1 CR jc.atingenc, 19,369.00 0100 35000100 61301000 1 DR 11M,Cl I 5.369.00 0100 29000100 61850000 DR (Utilities 11000.00 I I I I I I I I I I I 1%011. I i BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 16117 . 48.6 8129/2017 FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease General Fund I Commissioners Coun Continue.,, Dc anmental Su or 1.469.00 Gcaeml Fund I Buduct Office De amnenral Su or. 1,469.00 ( I I FUND I I I I ACCT I Increase Decrease I I I I I I I I I I 0100 1 I I 1469.00 Cnmmksioneri Court and Burger O(Bce Reallocation of funds to the appropriate accounts to cover for the printine cos of then IS Ada ted Budcct booklets (1 i books). C hot iOepatlment'Ap'- Tali)?.'yi.}}jj';�.'�i,,{gDateF!5811$?Kai� 'SC ,_. uC9e _ppEal ?a;;S@Yi Fis`r?keeounHn lits se•:Oid r`sR'`sS"c�Ya"o�'.""zf 0�- .''- ' 54, 6�. .2kL`�3.Wu':%�f'+ei�e''H4�'SA x. 2k""�,u$dlin .'df��S.' "79 F'e'�.'u.Tei!h$7L°m: I I I I FUND DIV I ACCT I DRICR ACCOUNT NAME Increase Decrease 0100 110015011 611300110 CR Cenlln^encP 1.469.00 0100 1(1500000 61;00000 DR 1priruinc 1469.00 I I I I Po. Vol. �. _ PERSONNEL CHANGE OF STATUS REQUESTS -- — Commissioner Court Date: August 29, 2017 Department Submitting Information: Human Resources Purpose of Submissions: Consider and Take Action on Change Requests Department Submitting Employee Request Action Requested Request(s) Applies To Constable, Precinct 2 Ortiz, Ernest R. Separation Vasquez, Miguel C. Separation District Clerk Stelma, John R. Change of Status Sunlin, Jacob T. Separation District Clerk — Jury Services Bowhay, Wendi Employment Juvenile Services — Detention Gentry, Tasia A. Employment Guitron, Sarah S. Employment Vega, Perla B. Employment Juvenile Services — State Aid Johnson, LaTasha R. Separation Tax Office Chavez-Valdovinos, Berenice D. Employment Lucio Reyna, Georgina O. Separation Approved in Commissioners' Court: August 29. 2017 County Judge's or Commissioner's Signature: / (This Copy to be attached to minutes)