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Home My WebLink About2017-07-11 10:00AM REGULAR MEETINGBWOS COUNTY BRYAN,TEXAS FILED FOR RECORD Z DATE D f7 --C7 �/7 ° AL4Q.'4aO'CLOCK M KAREN MCQUEEN B,�B S COUNTy CLERK w9� NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON JULY 11, 2017AT 10:OOAM IN THE COMMISSIONERS COURTROOM OF THE COUNTY ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVE., SUITE 106, BRYAN, TX 77803 1. Invocation and Pledge of Allegiance - U.S. and Texas Flag - Chaplain G.H. Jones and Commissioner Aldrich 2. Call for Citizen input andlor concerns Consider and take action on agenda items 3.17: 3. Presentation and approval of the Art For Life project planned for the Brazos County Expo Complex. 4. Request for out of state travel for Marc Hamlin, District Clerk, to attend Annual Conference in Columbus Ohio; dates of travel are July 20-25, 2017. 5. Request for out of state travel from the Juvenile Services Department for Dr. Melissa S. Magyar, Deputy Director of Psychological and Mental Health Services, to attend the American Psychological Association's Annual Convention in Washington, DC; the dates of travel are August 3-6, 2017. 6. Approval of the job description for Class Code 1508, Position 02 - Correctional Health Professional/Temp. for the Sheriff's Office. 7. Consider and take action to approve Texas Association of Counties - October 1, 2017 through October 1, 2018 - Liability Renewal Questionnaire, 8. Discuss and take possible action on a contract with Victoria County for pre -adjudication detention beds. 9. Discuss and take possible action on a contract with Victoria County forjuvenile residential treatment services. Vol. 10. Renewal of bid contract #18-039R I ndependent Auditors for Brazos County with Ingram, Wallis & Company 11. Acceptance of Special Warranty Deed from Brittany Ann Ferrer and Melquaides Ferrer, Jr. for 0.015 acre of land to be used for improvements to Straub Road located in Precinct 1. 12. The Final Plat of The Arrow Addition; Block 1, Lots 1-3; 3.115 Acres; J.D. Allcorn Survey, A-60; Brazos County, Texas. Site is located in Precinct 2. 13. Approval of Treasurer's Report for May 2017. 14. Commissioners Court minutes for the following dates: • a. June 6, 2017 - Regular Meeting • b. June 13, 2017 - Regular Meeting • c. June 20, 2017 - Regular Meeting • d. June 27, 2017 -Regular Meeting 15. Budget Amendments. Budget Amendments FY 16/17 41.1 -41.2 16. Personnel Change of Status. Personnel Action Forms 17. Payment of Claims. 18. Sheriff's report on inmate population. 19. Announcement of interest items and possible future agenda topics. 20. Call for Citizen input and/or concerns 21. Adjourn. Vol. Pg. LZ MINUTES JULY 11, 2017 BRAZOS COUNTY COMMISSIONERS COURT REGULAR MEETING A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Administration Building, 200 South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday, July 11, 2017 with the following members of the Court present: Duane Peters, County Judge, Presiding; Steve Aldrich, Commissioner of Precinct 1; Sammy Catalena, Commissioner of Precinct 2; Nancy Berry, Commissioner of Precinct 3; Irma Cauley, Commissioner of Precinct 4; Karen McQueen, County Clerk. The attached sheets contain the names of the citizens and officials that were in attendance. 1. Invocation and Pledge of Allegiance - U.S. and Texas Flag - Chaplain G.H. Jones and Commissioner Aldrich 2. Call for Citizen input and/or concerns Consider and take action on agenda items 3-17: 3. Presentation and approval of the Art For Life project planned for the Brazos County Expo Complex. Chris Dyer, Executive Director of the Arts Council stated they were not requesting approval at this time since the Commissioners Court and the Expo are just seeing the Vol. �p9J � rendering this morning. He said they would take suggestions from the Court and come back with a revised rendering for approval. He also thanked the Juvenile staff present at the meeting and said they could not administer this program without their help. Linda Ricketson of Juvenile Services Department invited the Court to come out anytime to watch the children working on the mural or even participate in painting the mural. Commissioner Aldrich asked if the rodeo not, suggested that they change it to 1841 Chris Dyer said they could certainly do that. No action was taken on this item. number 1476 has significant meaning and if (the year Brazos County was established). 4. Request for out of state travel for Marc Hamlin, District Clerk, to attend Annual Conference in Columbus Ohio; dates of travel are July 20-25, 2017. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters, 5. Request for out of state travel from the Juvenile Services Department for Dr. Melissa S. Magyar, Deputy Director of Psychological and Mental Health Services, to attend the American Psychological Association's Annual Convention in Washington, DC; the dates of travel are August 3-6, 2017. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. Approval of the job description for Class Code 1508, Position 02 - Correctional Health Professional/Temp. for the Sheriff's Office. A copy of the job description is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. Consider and take action to approve Texas Association of Counties - October 1, 2017 through October 1, 2018 - Liability Renewal Questionnaire. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. Discuss and take possible action on a contract with Victoria County for pre -adjudication detention beds. A copy of the contract is attached. Vol. �Jr� Pg. J— Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 9. Discuss and take possible action on a contract with Victoria County forjuvenile residential treatment services. A copy of the contract is attached. . Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry, Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 10. Renewal of bid contract #1 8-039R I ndependent Auditors for Brazos County with Ingram, Wallis & Company A copy of the renewal of contract is attached. A copy of the affidavit of abstention for Commissioner Aldrich is also attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 4-0. Ayes: Berry, Catalena, Cauley, Peters. Abstain: Aldrich. 11. Acceptance of Special Warranty Deed from Brittany Ann Ferrer and Melquaides Ferrer, Jr. for 0.015 acre of land to be used for improvements to Straub Road located in Precinct 1. Motion: Approve, Moved by Commissioner Steve Aldrich, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 12. The Final Plat of The Arrow Addition; Block 1, Lots 1-3; 3.115 Acres; J.D. Allcorn Survey, A-60; Brazos County, Texas. Site is located in Precinct 2. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner I rma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 13. Approval of Treasurer's Report for May 2017. The Court voted unanimously to receive, approve and order filed as submitted the Treasurers report for May 2017. A copy is attached and made a part of these minutes. Motion: Approve, Moved by Commissioner Steve Aldrich, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 14. Commissioners Court minutes for the following dates: • a. June 6, 2017 - Regular Meeting • b. June 13, 2017 - Regular Meeting Vol. Pg. J�lz • c. June 20, 2017 - Regular Meeting • d. June 27, 2017 - Regular Meeting Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 15. Budget Amendments. Budget Amendments FY 16/17 41.1 -41.2 41.1 Transfer funds from Non Departmental to IT Services. 41.2 Reallocate funds for the District Attorney. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 16. Personnel Change of Status. Personnel Action Forms A copy of the Personnel Change of Status requests is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 17. Payment of Claims. Claims 7157304-7157529 Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 18. Sheriff's report on inmate population. Sheriff Chris Kirk stated there were 691 inmates in jail, 593 inmates are male and 98 are female, 55 have electronic monitors and 17 are pending for monitors. 19. Announcement of interest items and possible future agenda topics. 20. Call for Citizen input and/or concerns 21. Adjourn. Vol. P9 -1-L— The foregoing minutes of the Commissioners Court meeting held July 11, 2017 have been examined and are approved in open Court this �L day of t�u v ► i 5 J 2017, in Bryan, Brazos County, Texas. Duane Peters County Judge �4w Sammy Cata na Commissio er, Precinct 2 Commissioner, Attest: Karen' McQueen County Clerk Steve Aldrich Commissioner, Precinct 1 Nancy Berry V Precinct 3 Vol. =pg -J -L- BRAZOS COUNTY COMMISSIONER'S COURT Name Pg I ofIZ. 2017 Organization c Vol. � P9•� BRAZOS COUNTY COMMISSIONER'S COURT Name (PLEASE PRINT) PC Zof 2 20� Organization (PLEASE PRINT) PC IT C g /1�u W L Vol. aJp9• �Zo Essential Duties: _ .,_.._.-- laylii--_._..._ ngandInter_wingofin testo_..._...._._eir--n '-----on, ' DtherdNies may he assigned. Performs medical screening and Interviewing of Inmates to determine their Health needs; mediallon, 'I Including screening, packing, dispensing, receiving and entering Into the a imputer, Assesses Inmates' medical needs and arranges for of provides treatment, including wound treatment, suture removal and minor surgery, Perfamis PPD skin tests on Inmates end department employees;including reviewing results, entering results Into the computer and completing necessary paperwork; Sets appointments for Inmates to see a physiden, i psychiatrist or dentist as needed; Assists doctors with "aminadons and mediation administration. Maintains medical security and safety procedures for inmates and staff-, Prepares and dispenses medications and supervises self -administration; Prepares health are evaluations, instructions and counseling to Inmates, including reviewing1r mate medical requests; Maintains inventory of and orders medical equipment, supplies and drugs and maintains security cannot of these Items; Monitors blood sugar and blood pressure on hypertensive and diabetic inmates on a frequent basis and gives insulin and other Injections as necessary, Answers Inmate and staff inquiries; Maintains medial Mans, records and other required medical documentation, and requests for medical record transfers of new Inmates; Maintains cleanliness in work area; Requests special diets for Inmates as necessary; Performs clerical duties such as filing of records; and Works on-call as necessary. . OtherDutiesasassignedv(1%) Supervision - Received: From Sergeant, Jaii Nurse :.------.—.._— visory osition------•---- ------ - Given: � This Is a non -supervisory position. __..__...__... __.._Twin L..._...._-._...... _.l Education _ r.................. .. - i Required: Attainment of ce.rt. ifia_t.io. n as a Licensed Voallonal Nurse (LVN_; or any epuivalent combinatiwionn.. of eduwlioh.. I. and ezpedence, which provides the required knowledge, skills and abilities, Preferted: j Experience I To perform this job successf ill n individual must he able t rf6im each esht Required: 1 Y. pe lityrel fired. satisfactorily. The 1 requirements listed below ere representative of the knowledge. skgl, and/or ability required. Reasonable accommodadans may be made to enable individuals with disabilities to perform the essential functions. ....... .. t .... _. _.. _- .... ' Preferred: ..... .. .. _ .. .. , i 1911 ,d•.LYL./ Bt'BZOS County Tengam aewm1.20a1ter1a12 Job Description Last Updated: September 2014 Class Number. -__ ._ i' 1508 Title: -._._. . . Correctional Health ProfessionaVremporary Pay Group ... .... .. ...._J_ I 19 Department: ,. _..... Servic. _- - ---- 'ail Medical es FL5A.Status:_ _ Non Exempt ' Reports To: Sergeant, Jail Nurse Approved Date: 10/01/2016 EEOC Category: Paraprofessionals t Position End I Temporary 09/30/2017 Employee Date: i Signature: General Summa ��._ _c Remafns oncall as needed to respond 'any to rgency situaliiine at the jail fadlay, assists�inevaluating total health cele needs of inmates; performs medical screening functions; dispenses medications as needed; schedules doctor appointments for Inmates; performs medical tests; and completes charts and necessary paperwork. Essential Duties: _ .,_.._.-- laylii--_._..._ ngandInter_wingofin testo_..._...._._eir--n '-----on, ' DtherdNies may he assigned. Performs medical screening and Interviewing of Inmates to determine their Health needs; mediallon, 'I Including screening, packing, dispensing, receiving and entering Into the a imputer, Assesses Inmates' medical needs and arranges for of provides treatment, including wound treatment, suture removal and minor surgery, Perfamis PPD skin tests on Inmates end department employees;including reviewing results, entering results Into the computer and completing necessary paperwork; Sets appointments for Inmates to see a physiden, i psychiatrist or dentist as needed; Assists doctors with "aminadons and mediation administration. Maintains medical security and safety procedures for inmates and staff-, Prepares and dispenses medications and supervises self -administration; Prepares health are evaluations, instructions and counseling to Inmates, including reviewing1r mate medical requests; Maintains inventory of and orders medical equipment, supplies and drugs and maintains security cannot of these Items; Monitors blood sugar and blood pressure on hypertensive and diabetic inmates on a frequent basis and gives insulin and other Injections as necessary, Answers Inmate and staff inquiries; Maintains medial Mans, records and other required medical documentation, and requests for medical record transfers of new Inmates; Maintains cleanliness in work area; Requests special diets for Inmates as necessary; Performs clerical duties such as filing of records; and Works on-call as necessary. . OtherDutiesasassignedv(1%) Supervision - Received: From Sergeant, Jaii Nurse :.------.—.._— visory osition------•---- ------ - Given: � This Is a non -supervisory position. __..__...__... __.._Twin L..._...._-._...... _.l Education _ r.................. .. - i Required: Attainment of ce.rt. ifia_t.io. n as a Licensed Voallonal Nurse (LVN_; or any epuivalent combinatiwionn.. of eduwlioh.. I. and ezpedence, which provides the required knowledge, skills and abilities, Preferted: j Experience I To perform this job successf ill n individual must he able t rf6im each esht Required: 1 Y. pe lityrel fired. satisfactorily. The 1 requirements listed below ere representative of the knowledge. skgl, and/or ability required. Reasonable accommodadans may be made to enable individuals with disabilities to perform the essential functions. ....... .. t .... _. _.. _- .... ' Preferred: ..... .. .. _ .. .. , i cernncares,Licenses, Registrations_ RBQolred: Must haves i---�_.-- successfully perform the essential functions of this job. Reasonable accommodations maybe made to enable - individuals with disabilities to perform the essential functions. While perarming the duties of this job, the emplayee Is regularly required to sip use hands to finger, handle or feel; reach with hands and ams: bend and kneel; and talk and hear. The employee is frequently required to stand and walk. The employee must frequently Hit and/or move objects weighing up to 20 pounds, such as books and stacks of ramds, specific vision abilities requlmd by this job Include close vislon and ability to adjust focus. Knowledge, Skills, & Abilities Typical:. First old, pharmacology, cardiopulmonary resusc41 66n, nursing and standard jail praclf x and procedures preferred. Work effectively with Inmates, other stag members, and the public, analyze data; read prescriptions and warning labels; mason and make medical judgments and decisions, especially In emergencies: fallow instructions; administer injections; demonstrate proficiency in both osl and written communication; and operate computerss, pieal: i The work environment characteristics described here ale representative of those an employee enwauntes while performing the essential functions of this job. Reasonable accommodations may be made to enable Individuals with disabilities to perform the essential functlens. The noise level in the work environment is usually high. While performing the essential duties afmis job, the employee to constantly required to perform multiple tasks simultaneously, to work under time pressures to meet deadnes, and to work closely with others as a part . of a teem. The employee is frequently required to respond to emergency situations. i APPROVED Duane Peters Date County Judge Pg._ M WA CONTRACT AND AGREEMENT FOR SECURE SHORT-TERM DETENTION OF JUVENILE OFFENDERS SPACE AVAILABLE STATE OF TEXAS COUNTY OF VICTORIA VICTORIA COUNTY JUVENILE BOARD VICTORIA COUNTY JUVENILE JUSTICE CENTER Detention Services September 1, 2017 - August 31 2018 This Agreement is entered into by and between &A205 County, acting by and through its duly authorized representative ( hereinafter "Juvenile Probation') and the Victoria County Juvenile Board, acting by and through its duly authorized representative and the County Judge, concerning detention services provided at the Victoria County Juvenile Justice Center hereinafter "the Facility') by the Victoria County Juvenile Services Department ( hereinafter "Service Provider") pursuant to license granted by the Texas Juvenile Justice Department and/or any other appropriate State agency with licensure or regulatory authority over this facility ("Service Provider"). ARTICLE I PURPOSE 1.01 Whereas A�-eps ounty, in order to carry out and conduct its juvenile program in Accordance with the Juvenile Justice Code, Title III of the Texas Family Code has need of the use of detention facilities to house and maintain children of juvenile age, who are referred to a detention facility for act(s) of delinquency or act(s) indicating a need for supervision, during pre-trial and pre-dispositional status or in the post-dispositional treatment prescribed by the Court. The placement facility to be utilized is owned and operated by Service Provider, and is located at 97 Foster Field Dr, Victoria, Texas 77904. ARTICLE Il TERM 2.01 The term of this Agreement is for 12 months commencing September 1, 2017 - August 31, 2018. It shall be automatically renewed for one year terms thereafter, commencing September 1st and ending August 31st, unless one party notifies the other in writing, at least thirty (30) days prior to the expiration of said term, of its intention to not renew this Agreement. ARTICLE III PROVISIONS OF SERVICES 3.01 A. Service Provider will provide: room and board, supervision twenty-four hours per day, seven days a week; routine medical examination and treatment within the Facility (but shall not provide or pay for emergency examination, treatment, or hospitalization outside FVOI ��J pg. Victoria County Juvenile Justice Center Detention Services Agreement September I, 2017— August 31, 2018 the Facility); an approved education program; recreation facilities; and counseling to each child placed within the Facility. B. If emergency examination, EMS treatment, health care treatment and/or hospitalization outside the Facility ("Outside Treatment") is required for a child placed in the Facility, the Administrator of the Facility is authorized to secure the Outside Treatment at the expense of Juvenile Probation and agrees to indemnify and hold harmless Service Provider, its officers, directors, representatives, agents, shareholders and employees from any and all liability for charges for Outside Treatment, The Administrator shall notify the appropriate Juvenile Probation officials of Outside Treatment with twenty-four (24) hours of its occurrence. C. Children from Juvenile Probation who are alleged to have engaged in delinquent conduct, or conduct indicating a need for supervision, as reflected in a Child in Need of Supervision Order (CINS) will be admitted to the facility under the authority of any Juvenile Court having jurisdiction or its designated official. Children not released within forty-eight (48) hours (excluding weekends and holidays) must have a detention hearing in the appropriate Juvenile Court in accordance with the Texas Family Code, Title III (Section 54.01). If the child is ordered detained, a certified copy of the Detention Order must be delivered to the detention Facility prior to the child's re -admission. D. Each child placed in the Facility shall be required to follow the rules and regulations of conduct as fixed and determined by the Administrator and staff of the Facility. E. Acceptance of a child by the Facility will be determined by space availability. Service Provider reserves the right to refuse admission of any child deemed inappropriate. Service Provider has resolved to operate the Facility in compliance with the Juvenile Justice and Delinquency Prevention Act, and therefore, Service Provider will not accept children whose detention would prevent the Facility from complying with the Juvenile Justice and Delinquency Prevention Act or those "juveniles who are charged with or has committed offenses that would not be criminal if committed by an adult or offenses which do not constitute violations of valid court order, or such non -offenders as dependent or neglected children." Section 223(a) (12) (A), Juvenile Justice Delinquency Prevention Act. No child who is intoxicated or in need of immediate medical attention will be accepted under any circumstances without having been seen, treated and released by a medical professional. If a child is accepted by the Facility from Juvenile Probation and the child thereafter is determined to be, in the sole judgment of the Administrator, mentally or physically unfit, dangerous, unmanageable, unsuitable for the program or combination of such conditions or whose mental or physical conduct would or might endanger the other occupants of the Facility, then the Administrator shall notify Juvenile Probation of this determination. The child shall immediately be removed from the Facility but in no event no longer than forty eight (48) hours after notification. It will be the responsibility of Juvenile Probation, at its expense, to provide for the transportation for the removal of the child. F. Service Provider agrees that the facility will accept any child who qualifies, without regard to such child's religion, race, creed, sex or national origin. G. It is further understood and agreed by the parties that children placed in pre -adjudication care in the Facility shall be removed from the Facility by the appropriate authorities from Juvenile Probation, or its agents, servants or employees at the conclusion of the ten (10) day working period authorized by the Court Order issued at the conclusion of the initial E01 o2--5s-.5 Fg. Victoria County Juvenile Justice Center Detention Services Agreement September 1,2017—August 31, 2018 detention hearing by the Judge of the appropriate Juvenile Court unless a new Order has been issued authorizing the continued detention, and a copy of the new Order has been delivered to the Facility, or unless a waiver of the ten (10) working day hearing has been executed and a signed copy of the waiver is received by the Facility. A copy of the Order issued pursuant to the waiver shall be furnished to the Facility. The same understanding and agreement between the parties exists with the exception that court orders may authorize detention for up to fifteen (15) working days after the initial hearing and detention period. H. It is further understood and agreed by the parties that, children maybe released to the Probation Officer or other appropriate authority of Juvenile Probation pursuant to: (a) paragraph E of this Article, (b) an Order of Release signed by the Judge of the Juvenile Court of the _County. J. Service Provider shall be in compliance with all standards and requirements of the Texas Juvenile Justice Department and all applicable State and Federal law. K. Service Provider shall provide twenty (24) hour supervision for each child, including awake staff during sleeping hours in a Secure Facility. L. Each child placed in the Facility shall be provided the opportunity to complete the Massachusetts Youth Screening Instrument (MAYSI-2) as required by the Texas Juvenile Justice Department. Facility personnel administering the MAYSI-2 shall be properly trained, sign the warning page, and document time and date administered. The MAYSI-2 shall then be promptly provided to Juvenile Probation of the detaining county. M. Each child placed in the Facility shall be enrolled in an educational program. Special steps shall be taken to comply with requirements of Special Education students and their needs. N. It is further understood and agreed by the parties that nothing in this contract shall be construed to permit Juvenile Probation, its agents, servants, or employees any way to manage, control, direct or instruct Service Provider, its directors, officers, employees, agents, shareholders and designees in any manner respecting its work, duties or functions pertaining to the maintenance and operation of the Facility. However, it is also understood that the Juvenile Court of Eiiounty shall control the conditions and terms of detention supervision as to a particular child pursuant to the Texas Family Code, Section 51.12. ARTICLE IV COMPENSATION 4.01 For and in consideration of the above-mentioned services, Juvenile Probation agrees to pay Service Provider the sum of $110.00 per day for each child. The daily rate shall be paid to Service Provider for each day a child is in detention. The cost is based on the projected actual cost of care for children in the facility. Juvenile Probation shall receive a detailed statement each month when it has placed a child in the Facility. Payment is due within 30 days of receipt of billing and shall be mailed to: Victoria County Juvenile Justice Center 97 Foster Field Dr. Victoria, Texas 77904 VOL J:3' pg. 'Zj` Victuria County Juvenile Justice Center Detention Services Agreement September I, 2017— August 31, 2018 4.02 Psychological services will be provided to the child on an as needed basis at the request of the Juvenile Probation Department and shall be paid for by the Department 4.03 Service Provider will submit an invoice for payment of services to Juvenile Probation on a monthly basis. Said invoice shall be submitted with ten (10) working days following the end of the invoiced month and shall include information deemed necessary for adequate fiscal control, including but not limited to: to be attributed to specific clients if appropriate, date service was rendered, total daily cost, and total monthly cost. Each invoice received for payment will be reviewed by Juvenile Probation in order to monitor Service Provider for financial compliance with this Agreement Invoices submitted by Service Provider in proper form shall be paid by Juvenile Probation in a timely manner. 4.04 Service Provider shall account separately for the receipt and expenditure of any and all state funds received from Juvenile Probation under this contract. Service Provider shall account separately for state funds received and expended utilizing the following Generally Accepted Accounting Practices (GAAP): Service Provider has an outside audit completed on a yearly basis which specifies receipt and expenditure of State funds. Service Provider shall forward a copy of the annual outside audit to Juvenile Probation by March 1 following the end of the fiscal year. If Service Provider does not obtain an annual outside audit, then Service Provider shall provide a separate accounting of funds received from Juvenile Probation in whole or in part paid from state funds. The accounting shall clearly list the state funds received from Juvenile Probation and account for expenditures of said funds including documentation of appropriate expenditures as well as the year's tax forms and documentation. The accounting shall be provided to Juvenile Probation thirty (30) days prior to the renewal date of the contract. 4.05 It is understood and agreed by Service Provider that this Agreement is funded in whole or in part with grant or state funds and shall be subject to termination without penalty, either in whole or in part, if funds are not available or are not appropriated by the Texas Legislature, 4.06 Service Provider agrees to make claims for payment or direct any payment disputes to Juvenile Probations Fiscal Officer. Service Provider will not contact other department employees regarding any claims of payment. 4.07 Service Provider will provide certification of eligibility to receive State funds as required by Texas Family Code Section 231.006. 4.08 Except to the extent that a party to this Agreement seeks emergency judicial relief, the parties agree to negotiate in good faith in an effort to resolve any disputes related to this contract that may arise, no matter when the dispute may arise. If a dispute cannot be resolved by negotiation, the dispute shall be submitted to mediation before the parties resort to arbitration or litigation. The parties shall choose a mutually acceptable mediator to mediate the dispute, and the parties shall pay the costs of mediation services equally. 4.09 In the event that State Reimbursement Rates are increased during the duration of the terms of this contract, the new rates will become effective reflecting those of the increase. VOI. ✓`=-!?� Victoria County Juvenile Justice Center Detention Services Agreement September I, 2017— Augur! 31, 2018 ARTICLE V ADDITIONAL TERMS & AGREEMENTS 5.01 Prior to transporting a child to the Facility for placement in Secure Short -Term Detention, Juvenile Probation shall call the Facility to ensure that space is available. Placement of children by authorized officers of Juvenile Probation may be denied if space limitations require as determined by the Facility. 5.02 A child will only be accepted in the Facility upon receipt ky the Facility Administrator of a proper order/authorization from the Juvenile Court of (YLt 2!g County. ARTICLE VI EXAMINATION OF PROGRAM & RECORDS 6.01 Service Provider agrees that it will permit Juvenile Probation to examine and evaluate its program of services provided under the terms of this agreement and/or to review its record periodically. This examination and evaluation of the program may include site visitation, observation of programs in operation, interview and the administration of questionnaires to the staff of Service Provider and the children when deemed necessary. 6.02 Service Provider shall provide to Juvenile Probation such descriptive information on contracted children as requested on forms provided by Juvenile Probation. 6.03 For purpose of evaluation, inspection, auditing or reproduction, Service Provider agrees to maintain and make available to authorized representatives of the State of Texas or Juvenile Probation any and all books, documents or other evidence pertaining to the costs and expenses of this Agreement. 6.04 Service Provider will keep a record of all services provided to Juvenile Probation under this Agreement, and upon reasonable notice will provide information, records, papers, reports, and other documents regarding services furnished as may be requested by Juvenile Probation. Service Provider will maintain the records (as referenced above) for seven (7) years after the termination of this Agreement. 6.05 Service Provider understands that acceptance of funds under this contract acts as acceptance of the authority of the State Auditors Office, or any successor agency, to conduct an audit or investigation in connection with those funds. Contractor further agrees to cooperate fully with the State Auditor's Office or its successor in the conduct of the audit or investigation, including providing all records requested. Contractor will ensure that this clause concerning the authority to audit funds received indirectly by subcontractors through the Contractor and the requirement to cooperate is included in any subcontract it awards." ARTICLE VII CONFIDENTIALITY OF RECORDS 7.01 Service Provider shall maintain strict confidentiality of all information and records relating to children involved in Juvenile Probation, and shall not re -disclose the information except as required to perform the services to be provided pursuant to this Agreement, or as may be required by law. Eo l. �s5Pg.� Victoria County Juvenile Justice Center Detention Services Agreement September I, 2017— August 31, 2018 ARTICLE VIII DUTY TO REPORT 8.01 Allegations Occurring Inside the Facility. As required by Texas Family Code Chapter 261 and Title 37 Texas Administrative Code Chapter 358, or successor provisions, Service Provider, and any of its employees, interns, volunteers or contractors, shall report any allegation or incident of abuse, neglect, exploitation, death or other serious incident involving a child in a juvenile justice facility or juvenile justice program in the following manner: A. For all allegations and incidents except sexual abuse and serious physical abuse: within twenty-four (24) hours from the time the allegation is made, to the following: 1. Local law enforcement agency; and 2. Texas Juvenile Justice Department by submitting a TJJD Incident Report Form to facsimile number 1-512-424-6717 (or if unable to complete the form within 24 hours, then by calling toll-free 1-877-786-7263, followed by submitting the report within 24 hours of said call). In addition, for serious incidents, a treatment discharge form or other medical documentation that contains evidence of medical treatment pertinent to the reported incident shall be submitted to the Texas Juvenile Justice Department within 24 hours of receipt; and 3. With respect to juveniles placed by Juvenile Probation, the TJJD Incident Report �_Fo shall also b sent to Juvenile Probation within 24 hours at facsimile number 1� Service Provider shall contact Juvenile Probation by telephone at (o — )'�KO 2 within 24 hours. B. For allegations and incidents of sexual abuse or serious physical abuse: 1. Local law enforcement agency immediately, but no later than one (1) hour from the time a person gains knowledge of or suspects the alleged serious physical abuse or sexual abuse. The initial report shall be made by phone to law enforcement, 2. Texas Juvenile Justice Department immediately, but no later than four (4) hours from the time a person gains knowledge of or suspects the alleged serious physical abuse or sexual abuse. The initial report shall be made by phone by calling toll- free 1-877-786-7263. Within 24 hours of the report by phone, the completed TJJD Incident Report Form shall be submitted by facsimile number 1-512424-6717 or by email; and 3. With respect to children placed by Juvenile Probation, the TJJD Incident Report Form shall also be sent toj uvenile Probation within 24 hours at facsimile number 8.02 Allegations Occurring Outside the Facility. Any person who witnesses, learns of, receives an oral or written statement from an alleged victim or other person with knowledge or who has a reasonable belief as to the occurrence of alleged abuse, neglect, exploitation, death or other serious incident involving a juvenile, but that is not alleged to involve an employee, intern, volunteer, contractor, or service provider of a program or facility, shall be immediately reported to law enforcement or to other appropriate governmental unit as required in Texas Family Code Chapter 261. VOL Victoria County Juvenile Judice Center Detention Services Agreement September 1, 2017—August 31, 2018 8.03 As used within this Agreement: A. An allegation or incident includes the witnessing, learning, or receiving an oral or written statement from an alleged victim or other person with reasonable belief or knowledge as to the occurrence or an alleged abuse, neglect, exploitation, death or other serious incident involving a juvenile in a juvenile justice facility or juvenile justice program B. A serious incident is attempted escape, attempted suicide, escape, reportable injury, youth - on -youth physical assault or youth sexual conduct. C. Sexual abuse is conduct committed by any person against a juvenile that includes sexual abuse by contact or sexual abuse by non -contact. D. Serious physical abuse is bodily harm or condition that resulted directly or indirectly from the conduct that formed the basis of an allegation of abuse, neglect or exploitation, if the bodily harm or condition requires medical treatment by a physician, physician assistant, licensed nurse practitioner, emergency medical technician, paramedic or dental. E. A juvenile justice facility is a facility, including its premises and affiliated sites, whether contiguous or detached, operated wholly or partly by or under the authority of the governing board, juvenile board or by a private vendor under a contract with the governing board, juvenile board or governmental unit that serves juveniles under juvenile court jurisdiction. The term includes: a public or private juvenile post -adjudication secure correctional facility required to be certified in accordance with the Texas Family Code; and a public or private non -secure juvenile post -adjudication residential treatment facility housing juveniles under juvenile court jurisdiction. F. A juvenile justice program is a program or department operated wholly or partly by the governing board, juvenile board or by a private vendor under contract with the governing board or juvenile board that serves juveniles under juvenile court jurisdiction or juvenile board jurisdiction. The term includes a juvenile justice alternative education program and a non-residential program that serves juvenile offenders while under the jurisdiction of the juvenile court or juvenile board jurisdiction and a juvenile probation department. ARTICLE IX CRIMINAL HISTORY SEARCHES 9.01 Criminal history searches shall be conducted by Service Provider for any and all of its employees, interns, volunteers or contractors providing services in a juvenile justice facility or juvenile justice program that may have direct unsupervised access to children in the facility or program. 9.02 Criminal history searches shall include the following: A. Texas criminal history fingerprint -based criminal history background search through the Texas Department of Public Safety. B. Local law enforcement sex offender registration records check through the Public Sex Offender Registry on the Texas Department of Public Safety website. Vol. ,12J-5__Pg. % Victoria County Juvenile Justice Center Detention Services Agreement September 1, 2017—August 31, 2018 C. Federal Bureau of Investigation fingerprint -based criminal history background search at the National Crime Information Center; intemet-based searches shall not be used to conduct this background search. 9.03 A copy of the initial criminal history report required by this Agreement and any reports reflecting subsequent criminal activity shall be maintained for monitoring purposes for whichever of the following occurs later: duration of the individual's employment or period of service; minimum of three (3) years; or until any pending litigation, claim, audit or review and all questions arising there from have been resolved. 9.04 As used within this Agreement, a disqualifying criminal history is a history that includes any one of the following: A. A felony conviction against the laws of this state, another state, or the United States within the past ten 10) years; B. A deferred adjudication for a felony against the laws of this state, another state, or the United States within the past ten (10) years; C. A current felony deferred adjudication, probation or parole; D. A jailable misdemeanor conviction against the laws of this state, another state, or the United States within the past five (5) years; E. A deferred adjudication for a jailable misdemeanor against the laws of this state, another state, or the United States within the past five (5) years; F. A current jailable misdemeanor deferred adjudication, probation or parole, or G. The requirement to register as a sex offender under Chapter 62 of the Texas Code of Criminal Procedure. 9.05 In addition to the criteria and time frames set forth in the above definition of disqualifying criminal history, an individual must not have direct unsupervised access to children in a facility or program until at least one year has elapsed since the completion of any period of incarceration, community supervision, or parole. 9.06 Any of Service Provider's employees, interns, volunteers or contractors with a disqualifying criminal history shall be prohibited from having direct unsupervised access to children in a juvenile justice facility or ajuvenilejustice program. 9.07 Juvenile Probation reserves the right, in its sole discretion, to prohibit any individual with a prior criminal history from being placed in a position that involves direct unsupervised contact with children. ARTICLE X DISCLOSURE OF INFORMATION 10.01 Service Provider warrants that, prior to entering this contract, it has verified and disclosed the following information to juvenile Probation, and agrees that it shall have an ongoing affirmative duty under this Agreement to promptly ascertain and disclose in sufficient detail this same information to juvenile Probation: Victoria County Juvenile Justite Center Detention Services Agreement September I, 2017— August 71, 2018 A. Any and all corrective action required by any of Service Provider's licensing authorities; B. Any and all litigation filed against Service Provider, or against its employees, interns, volunteers, subcontractors, agents and/or consultants that have direct contact with children; C. Any arrest of any employee, intern, volunteer, subcontractor, agent and/or consultant of Service Provider that has direct contact with children; D. Any finding of "Reason to Believe' by a state regulatory agency in a child abuse, neglect and exploitation investigation where an employee, intern, volunteer, subcontractor, agent and/or consultant of the Service Provider that has direct contact with children was the alleged or designated perpetrator; E. The identity of any of the Service Provider's employees, interns, volunteers, subcontractors, agents and/or consultants that have direct contact with children that are registered sex offenders; and F. The identity of any of Service Provider's employees, interns, volunteers, subcontractors, agents and/or consultants that have direct contact with children that have a criminal history. For the purpose of this Agreement, the term "criminal history" shall include: (1) current felony or misdemeanor probation or parole; (2) a felony conviction or deferred adjudication within the past ten years; or (3) a jailable misdemeanor conviction or deferred adjudication within the past five years. 10.02 Service Provider agrees and understands it has an affirmative and ongoing duty to ascertain and disclose to Juvenile Probation any and all of the foregoing information as to any individual, whether a prospective or existing employee, intern, volunteer, subcontractor, agent and/or consultant of the Service Provider, prior to placing that individual in a position that involves direct unsupervised contact with juveniles in a juvenile justice facility or juvenile justice program. ARTICLE XI EQUAL OPPORTUNITY 11.01 Service Provider agrees to respect and protect the civil and legal rights of all children and their parents. It will not unlawfully discriminate against employee, prospective employee, child, childcare provider, or parent on the basis of race, sex, religion, disability or national origin. Service Provider shall abide by all applicable federal, state and local laws and regulations. ARTICLE XII ASSIGNMENT & SUBCONTRACT 12.01 Service Provider may not assign or subcontract any of its rights, duties and /or obligations arising out of this Agreement without the written consent of Juvenile Probation. ARTICLE XIII OFFICIALS NOT TO BENEFIT 13.01 No officer, employee or agent of juvenile Probation and no member of its governing body and Vol. ¢ 5 Pg./ Victoria County Juvenile Justice Center Detention Services Agreement September I, 2017— August 31, 2018 no other public officials of the governing body of the locality or localities in which the project is situated or being carried who exercise any functions or responsibilities in the project, shall participate in any decision relating to this Agreement which affects or conflicts with his/her personal interest or have any personal or pecuniary interest, direct or indirect, in this Agreement or the proceeds thereof. ARTICLE XIV DEFAULT 14.01 juvenile Probation may, by written notice of default to Service Provider, terminate the whole or any part of this Agreement, as it deems appropriate, in any one of following circumstances: A. If Service Provider fails to perform the work called for by this Agreement within the time specified herein or any extension thereof; or B. If Service Provider fails to perform any of the other material provisions of this Agreement, including failure to achieve the defined goals, outcomes, and outputs, or so fails to prosecute the work as to endanger the performance of this Agreement in accordance with its terms and in either of these two circumstances after receiving notice of default, Service Provider does not cure such failure within a period of ten (10) days. ARTICLE XV TERMINATION 15.01 This Agreement may be terminated: A. By either party upon ten (10) days written notice to the other party of the intention to terminate; or B. Upon expenditure of available funds. 15.02 If at any time during the term of this agreement Juvenile Probation, in its sole discretion, determines that the safety of children being served under this Agreement may be in jeopardy, Juvenile Probation may immediately suspend the effect of this Agreement, including but not limited to the obligation to pay, upon giving notice to the Service Provider. ARTICLE XVI WAIVER OF SUBROGATION 16.01 Service Provider expressly waives any and all rights it may have of subrogation to any claims or rights of its employees, agents, owners, officers, or subcontractors against juvenile Probation. Service Provider also waives any rights it may have to indemnification from juvenile Probation. ARTICLE XVII REPRESENTATIONS & WARRANTIES 17.01 Service Provider hereby represents and warrants the following: A. That it has all necessary right, title, license and authority to enter into this Agreement; pg. Victoria County Juvenile Justice Center Detention Services Agreement September I, 2017— August 31, 2018 B. That it is qualified to do business in the State of Texas; that it hold all necessary licenses and staff certifications to provide the type (s) of services being contracted for; that it is in compliance with all statutory and regulatory requirements for the operations of its business and that there are no taxes due and owing to the State of Texas, the County of Victoria or any political subdivision thereof; C. Victoria County will maintain in force policies of general liability insurance against loss to any person or property occasioned by acts or omissions of Service Provider providing limits of $100,000 per occurrence and $300,000 aggregate. Certificate of Liability Insurance shall be furnished to Juvenile Probation. Furthermore Juvenile Probation shall be notified immediately upon any changes in the status of the insurance policy and shall promptly furnish updated certificates of insurance to Juvenile Probation. D. That all of its employees, interns, volunteers, subcontractors, agents and/or consultants will be properly trained to report allegations or incidents of abuse, exploitation, neglect, death or serious incidents involving a child under the supervision of Juvenile Probation in accordance with the requirements of Texas Family Code Chapter 261 and any applicable Texas juvenile Justice Department administrative rules regarding abuse, neglect, exploitation, death or serious incidents; and that, if it has employees, interns, volunteers, subcontractors, agents and/or consultants that have contact with children in a juvenile justice facility or juvenile justice program, then it shall prominently post in all public and staff areas of any and all of its offices/facilities, both the English and Spanish language versions of the following official notice forms that are available on the Texas Juvenile Probation Commission website: Notice to Public Regarding Abuse, Neglect and Exploitation and Notice to Employees Regarding Abuse, Neglect and Exploitation. ARTICLE XVIII TEXAS LAW TO APPLY 18.01 This Agreement shall be construed under and in accordance with the laws of the State of Texas, and all obligations of the parties created hereunder are performable in Victoria County, Texas. ARTICLE XIX VENUE 19.01 Exclusive venue for any litigation arising from this Agreement shall be in Victoria County, Texas. ARTICLE XX LEGAL CONSTRUCTION 20.01 In case anyone or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceable provision shall not affect any other provision thereof and this Agreement shall be construed as if such invalid, illegal or unenforceable provision had never been contained therein. ARTICLE XXI PRIOR AGREEMENTS SUPERSEDED 21.01 This Agreement constitutes the sole and only Agreement of the parties hereto and supersedes 11 Vol. ` Jr. pg. Victoria County Juvenile Justice Center Detention Scrvices Agreement September 1, 2017— August 31, 2018 any prior understandings or written or oral Agreement between the parties respecting the within subject matter. This Contract and Agreement is executed with the declared intention of the parties that this Contract and Agreement is a contract providing for the care of children who have allegedly committed an act of delinquency or an act indicating a need for supervision, and payment for suc care will be made by Juvenile Probation for the children placed in the Facility by the Judge of ounty having juvenile jurisdiction ARTICLE XXII PRISON RAPE ELIbQNATION ACT 22.01 Service Provider shall adopt and comply with all federal, state, county, and city laws, ordinances, regulations and standards applicable to the provision of services described herein and the performance of all obligations undertaken pursuant to this Contract, including the Prison Rape Elimination Act of 2003 (PREA) which establishes a zero -tolerance standard against sexual assault of incarcerated persons, including juveniles, and addresses the detection, elimination, prevention, and reporting of sexual assault in facilities housing adult and juvenile offenders. [PREA §115.312(a)]. Under PREA, Service Provider shall make available to the CPO all incident -based aggregated data reports for every allegation of sexual abuse at its facility or facilities, and all such data may be requested by the Department of Justice from the previous calendar year no later than June 30. [PREA §115.387(e) and (f)] Under PREA, the Service Provider shall be subjected to annual contract monitoring by Juvenile Probation to ensure that the Service Provider is complying with the PREA standards [PREA §115.312(b)]. To comply with this standard the Service Provider will make available to the CPO all incident -based aggregated sexual abuse data within 24 -hours of the allegation. Under PREA, Juvenile Probation will make the aggregated sexual abuse data for each Service Provider available to the public via the Juvenile Probation website [PREA §115.389(b)]. 12 Victoria County Juvenile Justice Center Detention. Services Agreement September I, 2017— August 31, 2016 EXECUTED IN DUPLICATE, EACH OF WHICH SHALL HAVE THE FULL FORCE AND EFFECT OF AN ORIGINAL. IN WITNESS WHEREOF, we hereunto affix our signature this day of 201_ tp County Victoria County Juvenile Justice Center Probation Department Chief Juvenile Probation Officer 1-. )_i��County Authorized Official Ben Zeller, County Judge Eli Garza Chairman, Juvenile Board 13 i ON , 20 , FULLY EXECUTED IN DUPLICATE, EACH OF WHICH SHALL HAVE THE FULL FORCE AND EFFECT OF AN ORIGINAL. By: Z. - — Duane Peters, County Judge Chairman, Brazos County Juvenile Board 200 S. Texas Ave., Ste. 332 Bryan, TX 77803 Phone: 979-361-4102 Fax: 979-361-4503 Vol. '�2j Pg. % I CONTRACT AND AGREEMENT FOR SECURE LONG-TERM RESIDENTIAL SERVICE OF TUVENILE OFFENDERS SPACE AVAILABLE STATE OF TEXAS COUNTY OF VICTORIA VICTORIA COUNTY JUVENILE BOARD VICTORIA COUNTY JUVENILE JUSTICE CENTER Residential Services September 1, 2017 - August 31, 2018 This Agreement is entered into by and between !County, acting by and through its duly authorized representative (hereinafter, "Juvenile Probation') and the Victoria County Juvenile Board, acting by and through its duly authorized representative and County Judge, concerning residential care services provided at the Victoria County Juvenile Justice Center (hereinafter "the Facility") by the Victoria County Juvenile Services Department (hereinafter, "Service Provider") pursuant to license granted by the Texas Juvenile Justice Department, and/or any other appropriate State agency with licensure or regulatory authority over the facility ("Service Provider"). ARTICLE PURPOSE 1.01 The purpose of this Residential Services Agreement is to provide Juvenile Probation with long tern residential care for children adjudicated to have committed delinquent conduct or conduct indicating a need for supervision. The Facility to be utilized is operated by Service Provider, and is located at 97 Foster Field Dr., Victoria, Texas 77904. ARTICLE II TERM 2.01 The term of this Agreement is for 12 months commencing September 1,2017- August 31, 2018. It shall be automatically renewed for one year terms thereafter, commencing September 1st and ending August 31st, unless one party notifies the other in writing, at Ieast thirty (30) days prior to the expiration of said term, of its intention to not renew this Agreement. ARTICLE III SERVICES 3.01 The two level of care services delivery criteria as well as the required description of the characteristics of children will be in accordance with the definitions determined by the Texas Juvenile Justice Department. Service Provider will provide the following level of care services: Victoria County Juvenile Justice Center Residential Services Agreement September 1,2017—August31, 1018 A. Moderate Level of Care (Secure Post Adjudication) consists of structured, supportive residential setting that is designed to maintain or improve the child's functioning. It includes more than routine guidance and supervision to ensure the child's safety, involvement in age- appropriate structured activities, access to therapeutic, habilitative and medical intervention and guidance from professionals or paraprofessionals to help the child attain or maintain functioning appropriate to the child's age and development. Moderate Level of Care requires the facility meet all applicable standards under Title 37 Texas Administrative Code. All Secure Post -adjudications facilities that are registered with the Texas Juvenile justice Department and certified by the local juvenile board qualify for the daily rate listed above. B. Specialized Level of Care consists of a structured, controlled residential treatment setting that is designed to provide appropriate supervision and a moderate level of therapeutic services to maintain or improve the child's functioning. These services reflect a full range of social, psychosocial, and rehabilitative interventions and may include, but are not limited to, substance abuse services, sex offender treatment, special populations, mental health services and services for pregnant females. Specialized programming is developed and implemented by appropriately credentialed professionals. The provision of individual, group and family therapy and other therapeutic interventions and programs, are managed and administered by appropriately licensed mental health professionals (e.g., psychiatrists, psychologists, therapists, counselors or paraprofessional staff under the direct supervision of professional therapists or counselors). Review of a child's continued need for specialized services shall be conducted at least every 90 days by an appropriate mental health professional and/or treatment team. Specialized Level of Care requires the facility meet all applicable standards under Title 37 Texas Administrative Code. Secure Post -adjudications facilities that are registered with the Texas Juvenile Justice Department (TJJD) and certified by the local juvenile board may qualify for this higher level of funding by submitting an application to TJJD for approval. 3.02 Service Provider will perform the following services: A. Provide basic residential services, including. standard supervision by qualified adults, food and snacks, recreation, personal hygiene items, hair cuts, transportation, school supplies, and room, (rent, utilities, maintenance, telephone). B. Provide and document paraprofessional counseling, off -campus visits or furloughs, major incidents and worker contacts. Any and all costs associated with off -campus visits or furloughs will be paid by the parent or guardian. C. Initiate and document meetings and attempted meetings among Service Provider, Juvenile Probation staff and contracted children for the purpose of justifying continued placement. Justification shall be done at a minimum of every ninety (90) days. A copy of the placement justification shall be submitted to Juvenile Probation within ten (10) working days. D. Ensure that the child's parent(s) or legal guardian(s) and Juvenile Probation are notified if a child in placement makes an unauthorized departure, becomes seriously ill, or is EVal. a? 5—� Pg• Victoria County Juvenile Justice center Residential Services Agreement September 1, 2017 —August 31, 2018 involved in a serious accident. Juvenile Probation and parents will be informed immediately if during working hours. After normal working hours, every effort will be made to notify Juvenile Probation and the parents. In the event of serious illness or accident and for any required follow-up care Service Provider shall be responsible for having the child transported to the nearest hospital or emergency care facility. E. Ensure that the resident is made available to the juvenile probation officer to participate in monthly status and progress reviews, as described in §341.506 A staff member who is knowledgeable about the resident's progress in the facility's programming participates in monthly status and progress reviews with the juvenile probation officer and provides a monthly written summary of the resident's progress in the facility's progranuning and documentation is maintained in the resident's file. F. Document and maintain records of all goods and services provided to contracted children. These records shall contain, but are not limited to: hours of services provided, number of children served, average length of stay per client, total hours of counseling or treatment provided. These records shall be made available to Juvenile Probation for periodic inspection. G. Document and maintain records pertaining to the effectiveness of goods and services provided to contracted children. These records shall contain, but are not limited to: percentage of children in program successfully achieving set educational goals, percentage of children achieving set vocational goals, percentage of children achieving set social skills goals, percentage of youth demonstrating overall progress, and number and type of investigations made by the Department of Family and Protective Services or any law enforcement agency due to reports of abuse and/or neglect. These records shall be made available to Juvenile Probation for periodic inspection. H. Any and all medical/psychiatric treatment and medication required to meet the needs of the child, as well as clothing, or other expenses not provided for in the Service Provider's program, shall be the sole responsibility of the said child's parent(s), guardian(s), court ordered appointed conservator or Juvenile Probation, to be paid by either Juvenile Probation, Medicaid or health insurance. however in no case shall a child be denied any needed medical/ psychiatric treatment or clothing due to the inability to pay. ARTICLE IV EVALUATION CRITERIA 4.01 The performance of Service Provider in achieving the goals of Juvenile Probation will be evaluated on the basis of the output and outcome measures contained in this section. Juvenile Probation, at its discretion, may use other means or additional measures to evaluate the performance of Service Provider in fulfilling the terms and conditions of the Agreement. A. Juvenile Probation shall evaluate Service Provider's performance under this Agreement according to the following specific performance goals for Service Provider: 1. Ensure children complete residential placement. 2. Prevent re -referrals of children during the six (6) months following release from residential placement. Vol.r;2-j7r Pg.�� Victoria County Juvenile Justice Center Residential Services Agreement September 1, 2017—August 31, 2018 3. Ensure children move down in their Level of Care as they progress in the treatment program. B. Juvenile Probation shall additionally evaluate Service Provider by the following output measures (in actual numbers of units of service and activities): 1. The total number of children placed in residential placement. 2. The total number of children who were discharged from residential placement successfully. 3. The total number of re -referrals of children discharged from placements within six (6) months after release. 4. The total number of children who move down in their Level of Care. 5. The average length of time before a child moves down in the Level of Care. C. Juvenile Probation shall further evaluate Service Provider by the following outcome measures: 1. Percentage of children in residential placement who will complete their placement as a successful discharge. 2. Percentage of children who have completed their placement and not re -referrals within six (6) months after release. 3. Percentage of children who move down in their Level of Care. Notwithstanding the foregoing criteria for evaluation, nothing herein shall be construed as a guaranty of outcome or performance by any child. 4.02 Service Provider shall report on a monthly basis to Juvenile Probation as to each of the foregoing output and outcome measures. These reports will be reviewed by Juvenile Probation in order to monitor Service Provider for programmatic compliance with this Agreement. ARTICLE V COMPENSATION 5.01 For and in consideration of the above-mentioned services, Juvenile Probation agrees to pay the Service Provider the sum of 3115.00 per day for each child whether male or female, admitted under "Moderate" Level of Care, $162.30 per day for each child admitted under "Specialized" Level of Care. The Levels of Care are defined by the Texas Juvenile Justice Department. The daily rate shall be paid to the Service Provider for each day a child is in residential treatment pursuant to billing and paying procedures agreed upon by Juvenile Probation and Service Provider. The Specialized Female Pregnant Offender Program is recognized as a Specialized Treatment program and payment shall be at $200.00 per day. Payment is due within 30 days of receipt of billing and shall be mailed to: Victoria County Juvenile Justice Center 97 Foster Field Dr. Victoria, Texas 77904 ATT: Pama Hencerling, Chief JPO 5.02 Psychiatric services will be provided to the child on an as needed basis and shall be billed to Juvenile Probation. An initial psychiatric/ psychological evaluation that has been conducted within the last 12 months is required prior to acceptance into the program. Vol. 53� - pg._� �_ Victoria County Juvenile Justice Center Residential Services Agreement September I, 2017 —August 31, 2018 5.03 Service Provider will submit an invoice for payment of services to Juvenile Probation on a monthly basis. Said invoice shall be submitted with ten (10) working days following the end of the invoiced month and shall include information deemed necessary for adequate fiscal control, including but not limited to: to be attributed to specific clients if appropriate, date service was rendered, total daily cost, and total monthly cost. Each invoice received for payment will be reviewed by Juvenile Probation in order to monitor Service Provider for financial compliance with this Agreement. Invoices submitted by Service Provider in proper form shall be paid by Juvenile Probation in a timely manner. 5.04 Juvenile Probation shall be responsible for all of the juveniles medical expenses, and Juvenile Probation agrees to indemnify and hold the Service Provider, its officers, administrator, representatives, agents, shareholders and employees from any and all liability for charges for medical expenses. If an emergency examination, EMS treatment, health care treatment, and/or hospitalization outside the Facility (hereinafter, "Outside Treatment") is required for a child placed in the Facility, the Administrator of the Facility (hereinafter, "the Administrator") is authorized to secure the Outside Treatment at the expense of Juvenile Probation. The Administrator shall notify Juvenile Probation of Outside Treatment within twenty-four (24) hours of its occurrence. Juvenile Probation shall make arrangements directly with vendors for the provision of, and payment for, routine medical expenses, including without limitation, hospitalization, prenatal services, and dental, for Post -Adjudication Program juveniles and other juveniles for whom the Administrator has not elected to secure such services as provided herein above. In all other medical situations, the Service Provider is authorized, but not required, to make arrangements with vendors, at Juvenile Probations request, for the provision of medical treatment at the expense of Juvenile Probation. If the Service Provider makes such arrangement, the Service Provider is authorized, but not required, to seek coverage or reimbursement of expenses from all sources, including but not limited to, Medicaid, Social Security, medical insurance coverage, or contributions from parents or others and deducted from the invoice submitted to Juvenile Probation. Documentation must include the name(s) and SID numbers of the parties receiving the services, the dates and time services were provided and such other information deemed necessary for adequate fiscal control, In any event, responsibility for payment to vendors or reimbursement to Service Provider is the ultimate responsibility of Juvenile Probation Service Provider will invoice Juvenile Probation for any non -reimbursed funds advanced by the Service Provider, and the Juvenile Probation will remit to the Service Provider, within 30 days of invoice, full and final payment. 5.05 Service Provider shall account separately for the receipt and expenditure of any and all state funds received from Juvenile Probation under this Contract. Service Provider shall account separately for state funds received and expended utilizing the following Generally Accepted Accounting Practices (GAAP): 1. Service Provider has an outside audit completed on a yearly basis which specifies receipt and expenditure of State funds. Service Provider shall forward a copy of the annual outside audit to Juvenile Probation by March 1 following the end of the fiscal year. 2. If Service Provider does not obtain an annual outside audit, then Service Provider shall provide a separate accounting of funds received from Juvenile Probation in whole or in part paid from state funds. The accounting shall clearly list the state funds received from Juvenile Probation and account for expenditures of said funds including documentation of appropriate expenditures as well as the year's tax forms and Victoria County Juvenile Justice Center Residential Services Agreement September 1,2017—August 31, 2018 documentation. The accounting shall be provided to Juvenile Probation thirty (30) days prior to the renewal date of the contract. 5.06 It is understood and agreed by Service Provider that this Agreement is funded in whole or in part with grant or state funds and shall be subject to termination without penalty, either in whole or in part, if funds are not available or are not appropriated by the Texas Legislature. 5.07 In the event that State Reimbursement Rates are increased during the duration of the terms of this Contract, the new rates will become effective reflecting those of the increase. 5.08 Service Provider agrees to make claims for payment or direct any payment disputes to Juvenile Probations Fiscal Officer. Service Provider will not contact other department employees regarding any claims of payment. 5.09 Service Provider will provide certification of eligibility to receive state funds as required by Texas Family Code Section 231.006, 5.10 Except to the extent that a party to this Agreement seeks emergency judicial relief, the parties agree to negotiate in goad faith in an effort to resolve any disputes related to this contract that may arise, no matter when the dispute may arise. If a dispute cannot be resolved by negotiation, the dispute shall be submitted to mediation before the parties resort to arbitration or litigation, The parties shall choose a mutually acceptable mediator to mediate the dispute, and the parties shall pay the costs of mediation services equally. ARTICLE VI ADDITIONAL TERMS & AGREEMENTS 6.01 Prior to transporting a child to the Facility for placement, Juvenile Probation shall call the Facility to ensure that space is available. Placement of children by Juvenile Probation may be denied if space limitations require as determined by the Facility. 6.02 A child will only be accepted in the Facility upon receipt by the Administrator of a proper order from the Juvenile Court of _County and other documentation required by Service Provider. 6.03 Each child placed in the Facility shall be required to follow the rules and regulations of conduct as fixed and determined by the Administrator and staff of the Facility. 6.04 If a child is accepted by the Facility from Juvenile Probation and the child thereafter is determined to be, in the sole judgment of the Administrator, mentally or physically unfit, dangerous, or unmanageable, unsuitable for the program or combination of such conditions or characteristics or whose mental or physical conduct would or might endanger the other occu antsg of the Facility, then the Administrator shall notify Juvenile Probation of bNMD5 County of this determination. It will be the responsibility of Juvenile Probation to provide for the transportation for the removal of the child and shall be removed as soon as practicable, but in no event longer than seven (7) working days after notification. 6.05 Service Provider, agrees that the Facility will accept any child who qualifies, without regard to such child's religion, race, creed, sex or national origin. 6.06 it is understood and agreed by the parties that children placed in the Facility under proper orders of the appropriate Juvenile Court shall not be discharged from the Facility until the Pg.- Victoria County Juvenile Justice Center Residential Services Agreement September I, 2017 —August 31, 2018 Administrator of the Facility receives a written authorization from the Juvenile Probation Department that originally authorized the placement of the child. 6.07 It is further understood and agreed by the parties that children placed in the Facility may be released to the Juvenile Probation or other appropriate authority ofCounty pursuant to: (a) Section 6.04 of this Contract or, (b) an Order of Release signed by the Judge of the Juvenile Courtof Mt0=5 County. 6.08 It is further understood and agreed by the parties that nothing in this contract shall be construed to permit¢2ta2zj5 _County, its agents, servants, or employees in any way to manage, control, direct or instruct Service Provider, its director, officers, employees, agents, shareholders and designees in any manner respecting its work, duties or functions pertaining to the maintenance and operation of the Facility. However, it is also understood that the Juvenile Court ofCounty shall control the conditions and terms of detention supervision as to a particular child pursuant to Texas Family Code, Section 51.12. 6.09 Juvenile Probation reserves the right to terminate the child's placement with Service Provider at its discretion. Service Provider must not release a child to any person or agency other than Juvenile Probation without the written consent of an authorized agent of Juvenile Probation. ARTICLE VII EXAMINATION OF PROGRAM & RECORDS 7.01 Service Provider agrees that it will permit Juvenile Probation to examine and evaluate its program of services provided under the tern's of this agreement and/or to review its record periodically. This examination and evaluation of the program may include site visitation, observation of programs in operation, interview and the administration of questionnaires to the staff of Service Provider and the children when deemed necessary. 7.02 Service Provider shall provide to Juvenile Probation such descriptive information contracted children as requested on forms provided by Juvenile Probation. 7.03 For purpose of evaluation, inspection, auditing or reproduction, Service Provider agrees to maintain and make available to authorized representatives of the State of Texas or Juvenile Probation any and all books, documents or other evidence pertaining to the costs and expenses of this Agreement. 7.04 Service Provider will keep a record of all services provided to Juvenile Probation under this agreement, and upon reasonable notice will provide information, records, papers, reports, and other documents regarding services furnished as may be requested by Juvenile Probation. Service Provider will maintain the records (as referenced above) for seven (7) years after the termination of this Agreement. 7.05 "Contractor (aka "Service Provider') understands that acceptance of funds under this contract acts as acceptance of the authority of the State Auditor's Office, or any successor agency, to conduct an audit or investigation in connection with those funds. Contractor further agrees to cooperate fully with the State Auditor's Office or its successor in the conduct of the audit or investigation, including providing all records requested. Contractor will ensure that this clause concerning the authority to audit funds received indirectly by subcontractors through the contractor and the requirement to cooperate is included in any subcontract it awards," Vol. Victoria County Juvenile Justice Center Residential Services Agreement September I, 2017 —August 31, 2018 ARTICLE VIII CONFIDENTIALITY OF RECORDS 8.01 Service Provider shall maintain strict confidentiality of all information and records relating to children involved in Juvenile Probation, and shall not re -disclose the information except as required to perform the services to be provided pursuant to this Contract, or as may be required by law. ARTICLE IX DUTY TO REPORT 9.01 Allegations Occurring Inside the Facility. As required by Texas Family Code Chapter 261 and Title 37 Texas Administrative Code Chapter 358, or successor provisions, Service Provider, and any of its employees, interns, volunteers or contractors, shall report any allegation or incident of abuse, neglect, exploitation, death or other serious incident involving a juvenile in a juvenile justice facility or juvenile justice program in the following manner: A. For all allegations and incidents except sexual abuse and serious physical abuse: within twenty-four (24) hours from the time the allegation is made, to the following: 1. Local law enforcement agency; and 2. Texas Juvenile Justice Department by submitting a TJJD Incident Report Form to facsimile number 1-512-424-6717 (or if unable to complete the form within 24 hours, then by calling toll-free 1-877-786-7263, followed by submitting the report within 24 hours of said call). In addition, for serious incidents, a treatment discharge form or other medical documentation that contains evidence of medical treatment pertinent to the reported incident shall be submitted to the Texas Juvenile Justice Department within 24 hours of receipt; and 3. With respect to juveniles placed by County Juvenile Probation Department, the TJJD Incident Report Form shall also be sent to Coun�}' juvenile Probatio Department within 24 hours at facsimile number l t` !S'Po;�g X823^yZ11. B. For allegations and incidents of sexual abuse or serious physical abuse: 1. Local law enforcement agency immediately, but no later than one (1) hour from the time a person gains knowledge of or suspects the alleged serious physical abuse or sexual abuse. The initial report shall be made by phone to law enforcement; 2. Texas Juvenile Justice Department immediately, but no later than four (4) hours from the time a person gains knowledge of or suspects the alleged serious physical abuse or sexual abuse. The initial report shall be made by phone by calling toll-free 1-877-786-7263. Within 24 hours of the report by phone, the completed TJJD Incident Report Form shall be submitted by facsimile number 1-512-424-6717 or by email; and 3. With respect to children placed by C 5 County Juvenile Probation Department, the TJJD Incident Report Form shall also be sent to Co uvenile Probation Department within 24 hours at facsimile number 4211, Vof. Victoria County Juvenile Justice Center Residential Services Agreement September 1, 2017—August 31, 2018 9.02 Allegations Occurring Outside the Facility. Any person who witnesses, learns of, receives an oral or written statement from an alleged victim or other person with knowledge or who has a reasonable belief as to the occurrence of alleged abuse, neglect, exploitation, death or other serious incident involving a child, but that is not alleged to involve an employee, intern, volunteer, contractor, or service provider of a program or facility, shall be immediately reported to law enforcement or to other appropriate governmental unit as required in Texas Family Code Chapter 261. 9.03 As used within this Agreement: A. An allegation or incident includes the witnessing, learning, or receiving an oral or written statement from an alleged victim or other person with reasonable belief or knowledge as to the occurrence or an alleged abuse, neglect, exploitation, death or other serious incident involving a child in a juvenile justice facility orjuvenile justice program. B. A serious incident is attempted escape, attempted suicide, escape, reportable injury, youth - on -youth physical assault or youth sexual conduct. C. Sexual abuse is conduct committed by any person against a child that includes sexual abuse by contact or sexual abuse by non -contact. D. Serious physical abuse is bodily harm or condition that resulted directly or indirectly from the conduct that formed the basis of an allegation of abuse, neglect or exploitation, if the bodily harm or condition requires medical treatment by a physician, physician assistant, licensed nurse practitioner, emergency medical technician, paramedic or dental. E. A juvenile justice facility is a facility, including its premises and affiliated sites, whether contiguous or detached, operated wholly or partly by or under the authority of the governing board, juvenile board or by a private vendor under a contract with the governing board, juvenile board or governmental unit that serves children under juvenile court jurisdiction. The term includes: a public or private juvenile post -adjudication secure correctional facility required to be certified in accordance with the Texas Family Code; and a public or private non -secure juvenile post -adjudication residential treatment facility housing children under juvenile court jurisdiction. F. A juvenile justice program is a program or department operated wholly or partly by the governing board, juvenile board or by a private vendor under contract with the governing board or juvenile board that serves children under juvenile courtjurisdiction or juvenile board jurisdiction. The term includes a juvenile justice alternative education program and a non-residential program that serves juvenile offenders while under the jurisdiction of the juvenile court or juvenile board jurisdiction and a juvenile probation department. ARTICLE X CRIMINAL HISTORY SEARCHES 10.01 Criminal history searches shall be conducted by Service Provider for any and all of its employees, interns, volunteers or contractors providing services in a juvenile justice facility or juvenile justice program that may have direct unsupervised access to children in the facility or program. 10.02 Criminal history searches shall include the following: P-1 zp-J`_� Victoria County Juvenile Justice Center Residential Services Agreement September 1, 2017 — August 31, 2018 A. Texas criminal history fingerprint -based criminal history background search through the Texas Department of Public Safety. B. Local law enforcement sex offender registration records check through the Public Sex Offender Registry on the Texas Department of Public Safety website. C. Federal Bureau of Investigation fingerprint -based criminal history background search at the National Crime Information Center; intemet-based searches shall not be used to conduct this background search. 10.03 A copy of the initial criminal history report required by this Agreement and any reports reflecting subsequent criminal activity shall be maintained for monitoring purposes for whichever of the following occurs later: duration of the individual's employment or period of service; minimum of three (3) years; or until any pending litigation, claim, audit or review and all questions arising there from have been resolved. 10.04 As used within this Agreement, a disqualifying criminal history is a history that includes any one of the following: A. A felony conviction against the laws of this state, another state, or the United States within the past ten 10) years; B. A deferred adjudication for a felony against the laws of this state, another state, or the United States within the past ten (10) years; C. A current felony deferred adjudication, probation or parole; D. A jailable misdemeanor conviction against the Iaws of this state, another state, or the United States within the past five (5) years; E. A deferred adjudication for a jailable misdemeanor against the laws of this state, another state, or the United States within the past five (5) years; F. A current jailable misdemeanor deferred adjudication, probation or parole; or G. The requirement to register as a sex offender under Chapter 62 of the Texas Code of Criminal Procedure. 10.05 In addition to the criteria and time frames set forth in the above definition of disqualifying criminal history, an individual must not have direct unsupervised access to children in a facility or program until at least one year has elapsed since the completion of any period of incarceration, community supervision, or parole. 10.06 Any of Service Provider's employees, interns, volunteers or contractors with a disqualifying criminal history shall be prohibited from having direct unsupervised access to children in a juvenile justice facility or a juvenile justice program. 10.07 juvenile Probation reserves the right, in its sole discretion, to prohibit any individual with a prior criminal history from being placed in a position that involves direct unsupervised contact with children. 10 Vol. J� _. pg.—d, -- Victoria County Juvenile Justice Center Residential Services Agreement September I, 2017—August 31, 2018 ARTICLE XI DISCLOSURE OF INFORMATION 11.01 Service Provider warrants that, prior to entering this Contract, it has verified and disclosed the following information to Juvenile Probation, and agrees that it shall have an ongoing affirmative duty under this Agreement to promptly ascertain and disclose insufficient detail this same information to Juvenile Probation: A. Any and all corrective action required by any of Service Providers licensing authorities; B. Any and all litigation filed against the Service Provider, or against its employees, interns, volunteers, subcontractors, agents and/or consultants that have direct contact with children; C. Any arrest of any employee, intern, volunteer, subcontractor, agent and/or consultant of the Service Provider that has direct contact with juveniles; D. Any finding of "Reason to Believe' by a state regulatory agency in a child abuse, neglect and/or exploitation investigation where an employee, intern, volunteer, subcontractor, agent and/or consultant of the Service Provider that has direct contact with juveniles was the alleged or designated perpetrator; E. The identity of any of the Service Provider's employees, interns, volunteers, subcontractors, agents and/or consultants that have direct contact with juveniles that are registered sex offenders; and F. The identity of any of the Service Provider's employees, interns, volunteers, subcontractors, agents and/or consultants that have direct contact withjuveniles that have a criminal history. For the purpose of this Agreement, the term "criminal history" shall include: (1) current felony or misdemeanor probation or parole; (2) a felony conviction or deferred adjudication within the past ten years; or (3) a jailable misdemeanor conviction or deferred adjudication within the past five years. 11.02 Service Provider agrees and understands it has an affirmative and ongoing duty to ascertain and disclose to Juvenile Probation any and all of the foregoing information as to any individual, whether a prospective or existing employee, intern, volunteer, subcontractor, agent and/or consultant of the Service Provider, prior to placing that individual in a position that involves direct unsupervised contact with juveniles in a juvenile justice facility or juvenile justice program. ARTICLE XII EQUAL OPPORTUNITY 12.01 Service Provider agrees to respect and protect the civil and legal rights of all children and their parents. It will not unlawfully discriminate against any employee, prospective employee, child, childcare provider, or parent on the basis of age, race, sex religion, disability or national origin Service Provider shall abide by all applicable federal, state and local laws and regulations. ARTICLE XIII ASSIGNMENT & SUBCONTRACT 13.01 Service Provider may not assign or subcontract any of its rights, duties and /or obligations arising out of this Agreement without the written consent of juvenile Probation. FO, . �� _ pg. �0 7 Victoria County Juvenile Justice Center Residential Services Agreement September 1, 2017 — August 31, 2018 ARTICLE XIV OFFICIALS NOT TO BENEFIT 14.01 No officer, employee or agent of Juvenile Probation and no member of its governing body and no other public officials of the governing body of the locality or localities in which the project is situated or being carried who exercise any functions or responsibilities in the project, shall participate in any decision relating to this Agreement which affects or conflicts with his/her personal interest or have any personal or pecuniary interest, direct or indirect, in this Agreement or the proceeds thereof. ARTICLE XV DEFAULT 15.01 Juvenile Probation may, by written notice of default to Service Provider, terminate the whole or any part of this Agreement, as it deems appropriate, in any one of following circumstances: A. If Service Provider fails to perform the work called for by this Agreement within the time specified herein or any extension thereof; or B. If Service Provider fails to perform any of the other material provisions of this Agreement, including failure to achieve the defined goals, outcomes, and outputs, or so fails to prosecute the work as to endanger the performance of this Agreement in accordance with its terms, and C. In either of these two circumstances after receiving notice of default, Service Provider does not cure such failure within a period of ten (10) days. ARTICLE XVI TERMINATION 16.01 This Agreement may be terminated: A. By either party upon ten (10) days written notice to the other party of the intention to terminate; or B. Upon expenditure of available funds. 16.02 If at anytime during the term of this agreement Juvenile Probation, in its sole discretion, determines that the safety of children being served under this Agreement may be in jeopardy, Juvenile Probation may immediately suspend the effect of this Agreement, including but not limited to the obligation to pay, upon giving notice to the Service Provider. ARTICLE XVII WAIVER OF SUBROGATION 17.01 Service Provider expressly waives any and all rights it may have of subrogation to any claims or rights of its employees, agents, owners, officers, or subcontractors against Juvenile Probation. Service Provider also waives any rights it may have to indemnification from Juvenile Probation; 12 VOL pg.i 6f Victoria County Juvenile Justice Center Residential Services Agreement September 1, 2017 — August 3 t, 2DI8 ARTICLE XVIII REPRESENTATIONS & WARRANTIES 18.01 Service Provider hereby represents and warrants the following: A. That it has all necessary right, title, license and authority to enter into this Agreement; B. That it is qualified to do business in the State of Texas; that it hold all necessary licenses and staff certifications to provide the type (s) of services being contracted for; that it is in compliance with all statutory and regulatory requirements for the operations of its business and that there are no taxes due and owing to the State of Texas, the County of Victoria or any political subdivision thereof; C. Victoria County will maintain in force policies of general liability insurance against loss to any person or property occasioned by acts or omissions of Service Provider providing limits of $100,000 per occurrence and $300,000 aggregate. Certificate of Liability Insurance shall be furnished to Juvenile Probation. Furthermore Juvenile Probation shall be notified immediately upon any changes in the status of the insurance policy and shall promptly furnish updated certificates of insurance to Juvenile Probation. D. That all of its employees, interns, volunteers, subcontractors, agents and/or consultants will be properly trained to report allegations or incidents of abuse, exploitation, neglect, death or serious incidents involving a child under the supervision of Juvenile Probation in accordance with the requirements of Texas Family Code Chapter 261 and any applicable Texas Juvenile Justice Department administrative rules regarding abuse, neglect, exploitation, death or serious incidents; and that, if it has employees, interns, volunteers, subcontractors, agents and/or consultants that have contact with children in a juvenile justice facility or juvenile justice program, then it shall prominently post in all public and staff areas of any and all of its offices/ facilities, both the English and Spanish language versions of the following official notice forms that are available on the Texas Juvenile Justice Department website: Notice to public Regarding Abuse, Neglect and Exploitation and Notice to Employees Regarding Abuse, Neglect and Exploitation. ARTICLE XIV TEXAS LAW TO APPLY 19.01 This Agreement shall be construed under and in accordance with the laws of the State of Texas, and all obligations of the parties created hereunder are performable in Victoria County, Texas. ARTICLE XX VENUE 20.01 Exclusive venue for any litigation arising from this Agreement shall be in Victoria County, Texas. ARTICLE XXI LEGAL CONSTRUCTION 21.01 In case any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceable provision shall not affect any other provision thereof and this Agreement shall be construed as if such invalid, illegal or unenforceable provision had never been contained therein. 13 Victoria County Juvenile Jusfice Center Residential Services Agreement September 1, 2017 — August 31, 2018 ARTICLE XXII PRIOR AGREEMENTS SUPERSEDED 22.01 This Agreement constitutes the sole and only Agreement of the parties hereto and supersedes any prior understandings or written or oral agreement between the parties respecting the within subject matter. This Contract and Agreement is executed with the declared intention of the parties that this Contract and Agreement is a contract providing for the care of children who have committed an act of delinquency or an act indicating a need for supervision, and payment for such care will be made by Juvenile Probation for the children placed in the Facility by the Judge of 13ti—� County having juvenile jurisdiction. ARTICLE XXIII PRISON RAPE ELIMINATION ACT 23.01 Service Provider shall adopt and comply with all federal, state, county, and city laws, ordinances, regulations and standards applicable to the provision of services described herein and the performance of all obligations undertaken pursuant to this Contract, including the Prison Rape Elimination Act of 2003 (PREA) which establishes a zero -tolerance standard against sexual assault of incarcerated persons, including juveniles, and addresses the detection, elimination, prevention, and reporting of sexual assault in facilities housing adult and juvenile offenders. [PREA 9115.312(a)]. Under PREA, Service Provider shall make available to the CPO all incident -based aggregated data reports for every allegation of sexual abuse at its facility or facilities, and all such data may be requested by the Department of Justice from the previous calendar year no later than June 30. [PREA §115.387(e) and (i)] Under PREA, the Service Provider shall be subjected to annual contract monitoring by Juvenile Probation to ensure that the Service Provider is complying with the PREA standards [PREA §115.312(b)]. To comply with this standard the Service Provider will make available to the CPO all incident -based aggregated sexual abuse data within 24 -hours of the allegation. Under PREA, Juvenile Probation will make the aggregated sexual abuse data for each Service Provider available to the public via the Juvenile Probation website [PREA §215.389(b)]. 14 'Vol. Pg.,_476' Victoria County Juvenile Justice Center Residential Services Agreement September 1, 2017 — August3l, 2018 EXECUTED IN DUPLICATE, EACH OF WHICH SHALL HAVE THE FULL FORCE AND EFFECT OF AN ORIGINAL. IN WITNESS WHEREOF, we here unto affix our signature this day of 201 Z? -n County Probation Department Chief Juvenile Probation Officer 1. County Authorized Official Victoria County Juvenile Justice Center Ben Zeller, County Judge Eli Garza Chairman of the Juvenile Board 15 ON , 20 , FULLY EXECUTED IN DUPLICATE, EACH OF WHICH SHALL HAVE THE FULL FORCE AND EFFECT OF AN ORIGINAL. In Duane Peters, County Judge Chairman, Brazos County Juvenile Board 200 S. Texas Ave., Ste. 332 Bryan, TX 77803 Phone: 979-361-4102 Fax: 979-361-4503 pg, 7 Brazos County Purchasing Department 200 SOUTH TEXAS AVE SUITE 352 BRYAN, TX 77803 PHONE (979) 361-4290 FAX (979) 361-4293 June 27, 2017 Ingram, Wallis & Co., P.C. Phone: 979-776-2600 2100 East Villa Maria, Suite 100 Bryan, TX 77802 Re: Renewal of Contract #18-0391? Independent Auditors for Brazos County Brazos County appreciates the quality work your company has provided and would like to exercise the renewal option for Independent Auditors for Brazos County, previously known as 2014-45. All terms, conditions, and pricing shall remain the same. This renewal term will be for one year from August 15, 2017 to August 15, 2018. To accept the renewal option, please fill out the information and sign below. Return the signed documents by email to arutledge@brazoscountytx.gov or fax to (979) 361-4293. Please then submit the original signed documents and an updated Certificate of Insurance by mail to the address listed above. Please return acceptance as soon as possible. If you have any questions, I may be reached at (979) 361.4269. / Contact Name: / !%�% i('/%Z,(/S 'Celephone: INGRAM, WALLI & CO., P.C. r� Auth Signature AZO 0 TY Duane Peters, County Judge ( "- 61-17 Date ld Date 10 FILED FOR RECORD AFFIDAVIT TEXAS LOCAL GOVERNMENT CODE, CHAPTER I STATE OF TEXAS COUNTY OF BRAZOS BEFORE ME, the undersigned authority, on .7pLv �� 20/7 personally appeared GA/L/e// who being duly swum, deposes and says: 1. That he/she has a substantial interest in a business entity or real property. Official action taken by the Commissioners Court of Brazos County, Texas concerning Agenda Item No. iD of the Court Agendadated (7&LY 112,90 describedas RrAl2w4t DPObJ C'u171r u47 $/b— 03yjt, �R'O.NdRNA/ 7 Aa,zoui f0)t A9zof t ollyz, , would have a special economic effect on that business entity ora special economic effect on the value of the real property, that is distinguishable from the effect on the public. 2. That the substantial interest is (check the following as is appropriate): O a. Ownership of 10 percent or more of the voting stock or shares of the business entity or either 10 percent or more or $15,000 or more of the fair market value of the business entity; or O b. Funds received by me from the business entity exceed 10 percent of my gross income for the previous year; or O c. An equitable or legal ownership in real property with a fair market value of $2,500 or more; or O d. A person related in the first degree by either affinity or consanguinity to me has a substantial interest as defined above; or (/) e. other J &A vn A 9VI/w126t R2ur71ouriri!' W17µ /1L61ZoA., 1%�4411_ 3. That I will abstain from participation in the matter referred to in It nl ss authorized bylaw. Signature SWORN TO AND SUBSCRIBED BEFORE ME this the ;�� day of. lA LU 20 _a w.'_?ua;,• IIP.TtIANY GCKSTROM Notary Public in and for Notary 1`uhl1O The State of Texas �= 'STAll[OF TFXAS yu •.�,?o f��+� My Conan. Hsp. 01i/092ol7 Filed: County Clerk BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPARTMENT: Road & Bridge MEETING DATE: July 11, 2017 SUBJECT: Right -of -Way Acquisition Acceptance of Special Warranty Deed from Brittany Ann Ferrer and Melquaides Ferrer, Jr. for 0.015 acre of land to be used for improvements to Straub Road located in Precinct 1. The following supporting documentation is attached for reference: • Copy of Special Warranty Deed • Copy of Right -of -Way Acquisition Agreement SUBMITTED BY: ACKNOWLEDGED BY: Darrell W. Kolwes Steve Aldrich Right of Way Agent Commissioner Precinct 1 This request is 0APROVED / ❑ DENIED by Commissioners' Court Duane Peters, County Judge DATE: I 1 II NOTICE OF CONFIDENTIALITY RIGHTS: IF YOU ARE A NATURAL PERSON, YOU MAY REMOVE OR STRIKE ANY OR ALL OF THE FOLLOWING INFORMATION FROM ANY INSTRUMENT THAT TRANSFERS AN INTEREST IN REAL PROPERTY BEFORE IT IS FILED FOR RECORD IN THE PUBLIC RECORDS: YOUR SOCIAL SECURITY NUMBER OR YOUR DRIVER'S LICENSE NUMBER Special Warranty Deed THE STATE OF TEXAS COUNTY OF BRAZOS Straub Road KNOW ALL MEN BY THESE PRESENTS: GRANTOR(S): BRITTANY ANN FERRER and MELQUAIDES FERRER, JR. Grantor's Mailing Address: 5285 Straub Road College Station, Texas 77845 GRANTEE: BRAZOS COUNTY, TEXAS Grantee's Mailing Address: 300 East 26th Street Bryan, Texas 77803 Consideration: Ten and No/100 dollars ($10.00) and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged. Property (including any improvements): All that certain lot, tract or parcel of land being 0.015 of one acre of land situated in the SAMUEL DAVIDSON SURVEY, Abstract No.13, Brazos County, Texas and being a part of that certain remainder of a called 1.55 acre tract as described in deed from Kevin W. Stobbs & Nicole A. Stobbs to Brittany Ann Ferrer and Melquaides Ferrer, recorded in Volume 13320, Page 155 of the Official Records of Brazos County, Texas, said 0.015 of one acre tract being more particularly described by metes and bounds description as shown in Exhibit "A" attached hereto and made a part hereof for all purposes. VOL 5 ` J pg_ '�� Reservations from and Exceptions to Conveyance and Warranty: There is hereby EXCEPTED and RESERVED from this conveyance, and retained in favor of the Grantor, their heirs, executors, administrators, successors and assigns, in perpetuity, all of the oil, gas, liquid hydrocarbons, residue gas, the products and by- products of the foregoing, sulphur, coal, lignite, uranium, and all other minerals in, on or under the hereinabove described property; provided, however, Grantor, their heirs, personal representatives, executors, successors and assigns shall have no right of ingress and egress at any times for the purpose of mining, drilling, exploring, operating and developing said lands for oil, gas, and other minerals or for storing, removing, transporting, processing or marketing the same there from. This reservation and exception shall, however, include the right of Grantor, its successors and assigns, to grant leases on the property to develop same by directional drilling, pooling, unitization, or subsurface gasification, or liquefaction processes. Notwithstanding anything herein to the contrary, the Grantee shall have the right to use, without additional compensation, any stone, earth, gravel, caliche, iron ore or any other road building material upon, in or under the property for the construction and maintenance of road or roads thereon, such materials, for the purposes of this conveyance, being herein defined as not constituting 'other minerals." This conveyance is made and accepted subject to any and all conditions, restrictions, if any, relating to the hereinabove described property, to the extent, and only to the extent, that the same may still be in force and effect, shown of record in the office of the County Clerk of Brazos County, Texas. Grantor, for the consideration and subject to the reservations from and exceptions to conveyance and warranty, grants, sells and conveys to Grantee the property, together with all and singular the rights and appurtenances thereto in any wise belonging, to have and hold it to Grantee, Grantee's successors or assigns forever. Grantor binds Grantor and Grantor's heirs, executors, administrators, and successors to warrant and forever defend all and singular the property to Grantee and Grantee's successors and assigns against every person whomsoever lawfully claiming or to claim the same or any part thereof, by, through, or under Grantor, but not otherwise, except as to the reservations from and exceptions to conveyance and warranty. When the context requires, singular nouns and pronouns include the plural. Executed this �O( day of �1 Cvw/L1C_ Lo�� Brittany Ann F rrer 2017. z�V2(v ff - Mchua de. Ferrer, Jr. Acknowledgment STATE OF TE § COUNTY OF r�LZo § This instrument was acknowledged before me on _ ' ao l by Brittany Ann Ferrer and Melyuaides Ferrer, Jr. �.w. OARRELt W KOLWES My Commission Expires July 23, 2018 Notary Public, State ofTexas EXHIBIT " A " SHEET 1 OF 2 FIELD NOTES BRAZOS COUNTY STRAUB ROAD WIDENING 0.015 OF ONE ACRE OUT OF THE BRITTANY ANN FERRER & MELQUAIDES FERRER VOLUME 13320, PAGE 155 SAMUEL DAVIDSON LEAGUE, A —13 AUGUST 8, 2016 All that certain lot, tract or parcel of land being 0.015 of one acre situated in the SAMUEL DAVIDSON LEAGUE, Abstract No. 13, Brazos County, and being a part of that certain Remainder of the Called 1.55 acre tract as described in deed from Kevin W. Stobbs & Nicole A. Stobbs to Brittany Ann Ferrer and Melquaides Ferrer of record in Volume 13320, Page 155, Official Records of Brazos County, Texas, said 0.015 of one acre tract being more particularly described by metes and bounds as follows: BEGINNING at a 1/2" Iron Rod found for the most southerly corner, said corner being the most southerly corner of the Called 1.55 acre tract, said corner also being the most southerly corner of the Brazos County Called 0.07 acre tract as described in Volume 2165, Page 258, said corner also being located in the Occupied northeast line of Stousland Road; THENCE N 14 ° 31 '03 "W. along the southwesterly line of the Remainder of said Called 1.55 acre tract and the northeasterly line of said Called 0.07 acre tract a distance of 119.44 feet to a 1/2" Iron Rod with Cap set for the most northerly corner, a 1/2" Iron Rod found for angle point of the Remainder of said Called 1.55 acre tract and the most northerly corner of said Called 0.07 acre tract bears N 14 ° 31 '03 " W a distance of 103.46 feet; THENCE S 19 ° 40 '21 " E, across the Remainder of said Called 1.55 acre tract a distance of 79.12 feet to a 1/2" Iron Rod with Cap set for angle point; THENCE S 25 ° 53 '01 " E, a distance of 32.32 feet to a 1/2" Iron Rod with Cap set for the most easterly corner, said corner being located in the southeast line of the said Called 1.55 acre tract, said corner also being located in the northwest line of Lot 2 Wellborn South Subdivision as described in plat of record in Volume 422, Page 873, a point for the most easterly corner of the Remainder of said Called 1.55 acre tract bears N 41 ° 51 '58 " E a distance of 375.12 feet; THENCE S 41 ° 51 '58 " E. a distance of 16.18 feet to the PLACE OF BEGINNING AND CONTAINING AN AREA OF 0.015 OF ONE ACRE OF LAND MORE OR LESS, according to a survey performed on the ground during April, 2016, under the supervision of H. Curtis Strong, Registered Professional Land Surveyor No. 4961 and doing business as FIRM No. 10093500. North Orientation is based on rotating the southwest line of said Called 1.55 acre tract to Grid North NAD83 (2011) epoch 2010.00 Texas Central Zone by utilizing GPS Methods. For other information, see accompanying plat. NOTES: Nnrlh Orientation Is based on rotating Iha soumvrest line of Callad L55 Ac, Io Grld North NADS3120111 epoch20lO.00 by utilizing GPS Me )hods. q • indtcales 1/2 Irnn tied vdth Cap set. m1O NN al t`Qr w� MY1 aM N Iron Rod0. = z� W 1722 Broadmoor, Suite 1o5 STRONG Bryan. Texas 77oo2 Phan& (979)776-9036 URVEYING F"079)231-0096 1/2° Amt Na 1o0933oo enrialk CunismsrroegsuNeyfAg.COni Rod L�— —7j 02 � Fnd. 5/e' Iron Rod I. H. Curtis Strong, Registered Professional Land Surveyor No. 4961 do hereby certify that the above plat represents the result- of an on the ground survey performed under my supervision during the month of April. 2016, and Is true and correct to the best of my knoviledge. Brlllany Ann Ferrer e Melqualdas Ferrer Collod Remainder of L55 Ac. 13320/155 Fad. I/2" Iron Rod Syraar/end Reed Caped a Doan/y 2/GS/Z58 A C. S 25'53'01" E (Possible Pill - No Deed Found) Bernard F. 0 Ann Kapella Lol 2 Wellborn South Subtllvlslon 422/0]3 41°51'56' W 16.16' Fnd, I/2" Iron Ro�S 25.53'01' E 46.77' BRAZOS COUNTY OFONEACKE STRAUB ROAD R.O.W. WIDENING 0.015 OF ONE ACRE BEING A PART OF THE BRITTANY ANN FERRER & MELQUAIDES FERRER CALLED 1.55 ACRE TRACT VOLUME 13320, PAGE 155 SAMUEL DAVIDSON SURVEY, A•13 SCALE 1e=5V AUGUST 8, 2016 PAGE 2 OF 2 RIGHT-OF-WAY ACQUISITION AGREEMENT I (we) the undersigned owner(s), accept payment of $3,061.00 as compensation and full settlement for granting of a Special Warranty Deed in, along, upon and across 0.015 acre of property located on above mentioned project. Brittany Ann Fe er Mdqu6ides Ferrer, Jr. Date: / �7 Vol. _� >` j Pg, f1Y S'f rn.1� Road: .Road Project: RI -220 W.O. No.: 33414 Precinct: 1 I (we) the undersigned owner(s), accept payment of $3,061.00 as compensation and full settlement for granting of a Special Warranty Deed in, along, upon and across 0.015 acre of property located on above mentioned project. Brittany Ann Fe er Mdqu6ides Ferrer, Jr. Date: / �7 Vol. _� >` j Pg, f1Y BRAZOSCOUNTY COMMISSIONERS' COURT ACTION FORM DEPARTMENT Road and Bridge DEPT. NUMBER 56001000 DATE OF COURT MEETING: July 11, 2017 ITEM: Consider and take action on the Final Plat of The Arrow Addition: Block 1, Lots 1-3: 3.115 Acres• J D Allcorn Survey, A-60• Brazos County, Texas Site is located in Precinct 2. SOURCE OF FUNDS: N/A NOTES/REQUIREMENTS: • Owner: Alice Rogers Enterprises, LLC • Engineer/Surveyor: J4 Engineering/Surveying; Kerr Surveying, LLC SUBMITTED BY: R. Alan Munger, P.E. County Engineer ACKNOWLEDGED BY: - J104 4, i-� Co mtssio rSammy Catalena Precinct 2 This Request is [P O DENIED [ ommissioners' Court E. Duane Peters, County Judge Date ILI. ��'- 3 The State of Texas, County of BRAZOS We, the undersigned, as County Commissioners within and for Brazos County, and the Honorable Duane Peters, County Judge of Brazos County, constituting the entire Commissioners' Court of Brazos County, during a regular meeting of said Court have examined the foregoing report and have caused an order to be entered upon the Minutes of the Commissioners' Court of Brazos County approving said Report as presented and submitted as true and correct by Laura Taylor Davis, Treasurer of Brazos County, as provided for in the Revised Statutes of the State of Texas. (Texas Local Government Code, 114.026) Witness my hand this day oAaren A.D. 2017 C�� cQueen � County Clerk, County of BRAZOS, State of Texas Examined and approved in open Commissioners' Court this I 1 t� day of Duane Peters, County Steve Aldrich, Commissioner Precinct #1 Samdiy Catalen Commissioner Precinct #2 Treasurer's Report for the MONTH MAY 2017 Val. _,T ✓�J~ Pg._ �� MAY 2017 TREASURER'S REPORT FUND NUMBER & NAME CASH BALANCE 4/30/2017 INCOMING INVESTEDTEXPOOL INTEREST - May SUB -TOTAL DISBURSED GASH BALANCE 5/31/2017 INVESTED CK.ACCT.BAL 5/31/2017 0100-GENERALFUND 64,107,706.17 4,433,612.13 4,159.78 68.545.978.08 6784562.78 61760,915.30 6374024.24 55,386,89706 0200- COUNTY HEALTH ENDOWMENT FUND 585419.45 121.18 SB5540.63 585540.63 585510.63 1100- HOTELOCCUPANCYTAX 218'/02950 242,424.42 2429453.92 170,393.92 2,259,060.00 2,259,060.00 1200- STATE LATERAL ROAD 30175.52 6.25 30181.. 30181-] 30,181.]] 1300 UNCLAIMED FUNDS 218710.41 8215 218792.56 27.50 218,765.6 218,765.06 1500-IAWUBRARY 93,677.87 31,894.02 105,521.89 10639.78 99882.13 94882.13 16M LOCAL PROVIDER PARTICIPATION 5453191.53 1,128.76 5454320.29 5459320.29 5,454,320.29 170D- ALTERNATIVE DISPOSE RESOLUTION 3,015.00 3,435.00 6450.0 3,015.00 3,435.09 3,435.00 1800-LEOSE FUND 55142.1] 55.142.T7 552.]5 54,590.02 59,590.@ 1900- COUNTY RECORDS MANAGEMENT 48]3]0.16 41,590.22 528960.38 205276.61 323683.] 323683.T7 2000- COUNTY CLERK MGHT.FUND 522396.81 194,300.06 - 716696.87 18,69278 698,004.09- 698004.09 2001- COUNTY CLERK ARCHIVALFUND 71B0,64116 3?645.62 - 1,213,288.78 - 1213288.70 1233288.78 2200- COURTHOUSE SECURITY FUND 154288.4 8,314.76 162,603.22 30,260.83 132342.39 132,34239 2201-)U5TICE COURTSECURTTY FUND 68,905.10 1588.08 70993.18 70493.18 70,493.38 2300 - DISTRICT CLERK MANAGEMENT FUND 186 108.59 1,399.41 18]08 5.00 4,094.88 183 413.12 - 183 413.12 2301 - DISTRICT CLERK ARCHIVAL FUND 78.81836 1,656.31 80.674.67 - 80 6]4.6] - BO 6]4.6] 24M JLI UCE@PEACE-TECHNOLOGY FUND 152239.64 448D.O9 - 156714]3 4,514.03 152200.0 - 152,2W,702401- C0.& DIST.COURT TECHNOLOGY FUND 59953.66 864.54 60818.20 60,818.20 60,818.20 2500- SPECIAL FORFEITURE FUND 3844].36 7.95 - 38455.32 5015.44 33439.88 - 33,439.88 2600 -D/A HOT CHECK COLLECT FEES 2,624.71 0.58 2,825.29 - 2825.29 - 2,B25.29 2700- BNL BOND BOARD FEES 90446.69 18.72 - 90465.41 - 90465.41 - 90965.41 2800 - VOTER REGISTRATION 18 903.54 181.53 19 085.0] 1.129.23 1] 960.89 17,969.84 2900- VTT INTEREST FUND 198,657.86 89.5 198,741.91 2022.85 196,719.06 196.719.06 3060 - COUNTY GRANTS (60,4G1.17 182,601.29 122,200.0] 249 495.93 12] 295.3fi (127.295.36 3400 D/A GAME FUND 130870.67 620.39 131,991.01 3,9]8.15 127512.86 127512.86 3500- PRIMARY ELECTION SERVICES 22I97.86 9.72 22 802.58 22,802.M 22.802.58 3901 - OC HOUSING FINANCE CORP 65,630.89 2,172.96 0,803.85 4120.32 63,683.S3 63,W3.53 4315- 2015 CERTIFICATES OF OBLIGATION 6019874.88 1226.40 6021301.28 749,7G1.90 5271339.38 5271339.38 4500- GEMPERMANENT114PV. 21209 092. 12 21209,092.12 9 ,340.44 20.264,751.68 20264,751.68 5000- HEALTH &UFE INSURANCE 2,599330.90 1200782.69 3,795,113.59 1820502.51 1,974,611.08 197461I.08 6000 -PAYROLL 949071.13 2550797.67 349486880 2,511,451.99 983416.81 983436.81 9100- HEALTH DEPARTMENT 1,481180.99 2077]0.66 1,688951.65 22]63138 1,461320.27 1,461320.27 9700- COMMUNITY SUPERVISION 1,129,42.00 223,360.46 1,352,802.46 263,247.26 1,069,555.20 - 1,069,SSS.20 TTLOF ACCTSIN POOL 109510,957.57 9,349,323.00 4,159.78 118,864,44035 14,034,722.76 104,829,]1].59 6,374,024.]. 98,455,69335 4100- GEN.OBUG.DEU SVC. 11,702,631.17 165525.56 11868156.]3 13868156.73 11868,156.73 TOTAL121,213,588.4 9,514,848.56 4,159.78 130,]32,59].08 14,034,722.76 116,697,874.32 6,374,02434 310,323,850.08 This report is submitted as true and correct to Commissioners Court b"p '�'�(i�' -� i L- - !l'�/.J Brazos County Treasurer, on r� BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2016-2017 BUDGET YEAR NO. 16117 41.1-41.2 On this the 11 th day of July 2017 at a regular meeting of the Couunissioners' Court, the following members were present: A. Duane Peters, County Judge, Presiding B. Steve Aldrich, Commissioner, Precinct 1 C. Sammy Catalena, Commissioner, Precinct 2 D. Nancy Berry, Commissioner, Precinct 3 E. Irma Cauley, Commissioner, Precinct 4 F. Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on 11th day of July 2017 the Court heard and approved a budget amendment for the 2016-2017 budget year for Brazos County, Texas; and WHEREAS, expenditure is necessary due to the necessityto meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 6 September 2016, the following amendment(s) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 11 th day of July 2017. THE COMNUSSIONERS COURT OF BRAZOS COUNTY, TEXAS. , VE:; L I By: Duane Peters, County Judge Original: County Clerk's Office and Attached to the original budget VOL o� iJl Pg. 8S� BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 16117-41.1 7/1112017 FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease General Fund Commissions' Court NomDc artmental Minor Ac visitions 2504.5 General Fund Information Technolo L T. Services De,arunental Su ort 218.03 General Fund Information Technoloey L T. Services Minor Ac uiNtions 2 286.55 67203000 CR Minor Com uter Nardwa,e 1 1898.45 0100 11000500 67670000 CR Printers 606.13 0100 14000200 600500000 DR Equipment & IT Enhancement 218.03 0100 14000200 67203000 DR Minor Computer Hardware 1,680.42 0100 14000200 Commissioners' Court and IT DR Printers 606.13 Reallocation of funds to the appropriate accounts to purchase replacement scanners, printers and computer; that are on thea ed equipment list. 7 L'k S£A^^Mn lDepartmentAIT a C n _, ud9e..n2 rP., o..val }rs': rF�..�.v£�dDate • k:f+tea"''; Vol-_ S J Pg. S FUND DIV DIV ACCT DRICR ACCOUNT NAME I Increase I Decrease 0100 11000500 67203000 CR Minor Com uter Nardwa,e 1 1898.45 0100 11000500 67670000 CR Printers 606.13 0100 14000200 600500000 DR Equipment & IT Enhancement 218.03 0100 14000200 67203000 DR Minor Computer Hardware 1,680.42 0100 14000200 67670000 DR Printers 606.13 Vol-_ S J Pg. S BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 16117 -41.2 7!1112017 FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease General Fund District Attome Dc arnnental Su on 10377.91 Gencml Fund Disnict Anomey De artmental Su on 10 027.94 General Fund District Attorney Minor Acquisitions 349.97 0100 19000100 61210000 CR Coun Cost 7,377.91 0100 19000100 61500000 CR Printing 3000.00 0100 19000100 60500000 DR Equipment & rT Enhancement 2027.94 0100 19000100 61801000 District Attome Truvel 8,000.00 Reallocation offunds to the a ro riatc accounts to pumhase dual monimrs and a printer. and for travel cost for an upcoming conference. 19000100 t,ountyUuocetApproval For"A:cEob,'itin Pur"" cs FUND DIV ACCT DR/CR ACCOUNT NAME Increase Decrease 0100 19000100 61210000 CR Coun Cost 7,377.91 0100 19000100 61500000 CR Printing 3000.00 0100 19000100 60500000 DR Equipment & rT Enhancement 2027.94 0100 19000100 61801000 DR Truvel 8,000.00 0100 19000100 67670000 DR Printers 349.97 Vol. PERSONNEL CHANGE OF STATUS REQUESTS Commissioner Court Date: July 11, 2017 Department Submitting Information: Human Resources Purpose of Submissions: Consider and Take Action on Change Requests Department Submitting Employee Request Action Requested Request(s) Applies To County Attorney Alvarado, Mireya A. Change of Status Cagle, Corey M. Separation Carroll, Ashley C. Change of Status Rex, Michael B. Employment County Clerk Oliver, Michele Change of Status District Clerk — Jury Services Hickman, Jordyn M. McAleese, Megan L. Separation Change of Status Exposition Complex Lerma, Alberto A. Separation Facilities Services Cruz de Arevalo, Maria M. Watson, Justin D. Separation Separation Juvenile Services — Detention May, Kimberly A. Employment Juvenile Services — State Aid Whitehead, Sharon J. Employment Road & Bridge Hill, Howard L. Change of Status Sheriffs Office —Jail Medical Moses, Tiffany N. Approved in Commissioners' Court: Jul 1 County Judge's or Commissioner's Signature: (This Copy to be attached to minutes) Fall. �— 5- Pg $ �' Employment