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2017-05-16 10:00AM REGULAR MEETING
BRAZOS COUNTY BRYAN,TEXAS NOTICE OF MEETING AND AGENDA H11 MAY 12 ' P 12: 41 BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON MAY 16, 2017 AT 10:00 AM IN THE COMMISSIONERS COURTROOM OF THE COUNTY ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVE., SUITE 106, BRYAN, TX 77803 Invocation and Pledge of Allegiance - U.S. and Texas Flag - Chaplain G.H. Jones and Commissioner Berry 2. Call for Citizen input and/or concerns Presentations and/or Discussions a. Recognition of the Brazos County Employee Walk Across Texas Competition. b. Presentation by FQHC HealthPoint regarding services and programs offered in Brazos County. Consider and take action on agenda items 4-13: 4. Proclamation 17-021 declaring May 22, 2017 as KBTX News 3 Day. 5. Appointment of Nancy Berry to the Keep Brazos Beautiful Board effective immediately. 6. Payment authorization to AHI Enterprises in amount of $644.30 for purchase of HP toner cartridges for the County Attorney's Office; a purchase order was not obtained in advance. 7. Acceptance of donated cash counter by CSPD to the County Auditor's Office. 8. Approval of the following job descriptions: • a. Class Code 1557, Position 03 - Teacher, Sheriffs Office, Inmate Commissary • b. Class Code 0819, Position 01 - Building Event Worker, Brazos Center 9. Approval of the Treasurer's Report for March 2017 and Quarter Ending 3/31117. ate_ Pg._ 7 r 10. Tax Refund Applications for the following: • a. C. Samuel & Carol Judge -Overpayment $10.00 • b. Ernest & Stacy Berger- Overpayment $52.48 • c. Sallye J Austin -Overpayment $40.00 11. Budget Amendments. Budget Amendments FY 16/17 33.1 - 33.6 12. Personnel Change of Status. Personnel Action Forms 13. Payment of Claims. 14. Acknowledgement of monthly reports submitted in April 2017. 15. Sheriff's report on inmate population. 16. Announcement of interest items and possible future agenda topics. 17. Call for Citizen input and/or concerns 18. Adjourn. LVoi.=� �Pfl' �� PUBLIC COMMENTS Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four minutes per person. Persons are invited to submit comments in writing on the agenda items and/or attend and make comment at the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas Constitution. As a Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in attendance at any Regular, Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to, and/or addressing the Court; in participating in public discussions before the Court; and in all actions in the presence of the Court. Those members of the public who are inappropriately attired and/or who do not conduct themselves in an orderly and appropriate manner Will be ordered to leave the meeting. Refusal to abide by the Court's Order and/or continued disruption of the meeting may result in a Contempt of Court Citation. it is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or group. Neither is it the intention of the Court to allow a member (or members) of the public to insult the honesty and/or integrity of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively. Accordingly, profane, insulting or threatening language directed toward the Court and/or any person in the Court's presence and/or racial, ethnic or gender slurs or epithets Wit not be tolerated. Violation of these rules may result in the following sanctions: 1. cancellation of a speakers time; 2. removal from the Commissioners Court; 3. a Contempt Citation; and/or 4. such other and/or criminal sanctions as may be authorized under the Constitution, Statutes and Codes of the State of Texas. The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. I-lowever, responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County Judge and/or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite existing policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act Section 551.042. INVOCATION Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required to attend or participate In the invocation and such decision will have no impact on their right to actively participate in the business of the Court. The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave., Suite 106, Bryan, TX 77803 Is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two working days before the meeting. To make arrangements, please call (979) 361-4102. 1 MINUTES MAY 16, 2017 BRAZOS COUNTY COMMISSIONERS COURT REGULAR MEETING A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Administration Building, 200 South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday, May 16, 2017 with the following members of the Court present: Duane Peters, County Judge, Presiding; Steve Aldrich, Commissioner of Precinct 1; Sammy Catalena, Commissioner of Precinct 2; Nancy Berry, Commissioner of Precinct 3; Irma Cauley, Commissioner of Precinct 4; Karen McQueen, County Clerk. The attached sheets contain the names of the citizens and officials that were in attendance. Invocation and Pledge of Allegiance - U.S. and Texas Flag - Chaplain G.H. Jones and Commissioner Berry Call for Citizen input and/or concerns Information Technology Director Eric Caldwell spoke to the Court on Ransomware and what the IT Department is doing to prevent it. Mr. Caldwell said that there are several safeguards they use to protect the network and they apply security updates and patches routinely. Mr. Caldwell said he would like to come back next week and give the Court a more detailed look at more safety measures he would like to implement. 3. Presentations and/or Discussions a. Recognition of the Brazos County Employee Walk Across Texas Competition. ' � I __........ ----- _ J Health Education Director Sara Mendez presented the Walk Across Texas award to the winning Brazos County team "Risky Resources". Team Captain Melissa Perez introduced team members Ashly Gonzalez, Cindy Zdunkwiez, Rosa Losano, Mary Mendez, Toni Flores, Deyanira Garcia, Monica Sauseda and Jennifer Salazar. b. Presentation by FQHC HealthPoint regarding services and programs offered in Brazos County. Eric Todd, Clinical Chief Executive Officer for Health Point spoke to the Court about the Federally Qualified Health Center and the services it provides. Mr. Todd said that there are several clinics in Brazos County and the surrounding area. Their services include Out Patient Care, Acute Care Clinic, Dental Care, Behavioral Health, Prenatal Care and Pharmacy. Consider and take action on agenda items 4-13: Proclamation 17-021 declaring May 22, 2017 as KBTX News 3 Day. The County Judge read aloud Proclamation 17-021 declaring May 22, 2017 as "KBTX News Day" in Brazos County. The Court recognizes and celebrates sixty (60) years of dedication to the citizens of Brazos County and the surrounding counties through news coverage and community support. The County Judge then presented the proclamation to KBTX News Anchor Noelle Bellow. A copy of the proclamation is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. Appointment of Nancy Berry to the Keep Brazos Beautiful Board effective immediately. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. Payment authorization to AHI Enterprises in amount of $644.30 for purchase of HP toner cartridges for the County Attorney's Office; a purchase order was not obtained in advance. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. Acceptance of donated cash counter by CSPD to the County Auditor's Office. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner a,. Vol. i� Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 8. Approval of the following job descriptions: • a. Class Code 1557, Position 03 - Teacher, Sheriff's Office, I nmate Commissary • b. Class Code 0819, Position 01 - Building Event Worker, Brazos Center A copy of the job descriptions is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 9. Approval of the Treasurers Report for March 2017 and Quarter Ending 3/31/17. The Court voted unanimously to receive, approve and order filed as submitted the Treasurer's report for March 2017. A copy is attached and made a part of these minutes. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 10. Tax Refund Applications for the following: • a. C. Samuel & Carol Judge -Overpayment $10.00 • b. Ernest & Stacy Berger -Overpayment $52.48 • c. Sallye J Austin -Overpayment $40.00 Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 11. Budget Amendments. Budget Amendments FY 16/17 33.1 - 33.6 33.1 Transfer funds from Non -Departmental to Information Technology. 33.2 Reallocate funds for Road and Bridge Department. 33.3 Reallocate funds for Juvenile Services. 33.4 Transfer funds from Capital Improvement Fund and Non -Departmental to Tax Office. 33.5 Transfer funds from Non -Departmental to Information Technology. 33.6 Reallocated funds for County Treasurer. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 12. Personnel Change of Status. Personnel Action Forms A copy of the Personnel Change of Status requests is attached. ------- _..._ Voi. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 13. Payment of Claims. Claims 7155577-7155815 Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 14. Acknowledgement of monthly reports submitted in April 2017. The Court acknowledged receipt of the Extension Service reports submitted in April 2017 and acknowledged receipt of reports from the following County and Precinct Offices showing revenues collected and remitted to the County Treasurer: County Clerk District Clerk Justice of the Peace Precinct 2 Justice of the Peace Precinct 3 Justice of the Peace Precinct 4 Constable Precinct 1 Constable Precinct 2 Constable Precinct 3 Constable Precinct 4 15. Sheriff's report on inmate population. Chief Deputy Jim Stewart stated there were 678 inmates in jail, 67 have electronic monitors and 21 are pending for monitors. Chief Stewart announced two events taking place on Saturday, May 20, 2017: The 14th Annual Bob Wiatt Crosstown Lockdown Softball Tournament at Central Park beginning at 8:00 a.m. benefits the Sexual Assault Resource Center. BCS First Responders Day at The Ranch Harley Davidson at 11:00 a.m. to 4:00 p.m. Events benefit Brazos County First Responders Association. Chief Stewart said he will be helping out by sitting in the dunk tank. 16. Announcement of interest items and possible future agenda topics. There were no announcements. 17. Call for Citizen input and/or concerns There was no citizen's input. 18. Adjourn. :p:g- aLz The foregoing minutes of the Commissioners Court meeting held May ,16, 2017 have been examined and are approved in open Court this day of J{/ 2017, in Bryan, Brazos County, Texas. Du e eters Steve Aldrich County Judge Commissioner, Precinct 1 S/dmmy Cat ena Commissi ner, Precinct 2 Commissioner, Precinct 4 Attest: Karn McQueen County Clerk � 7� (j�tJtrc.aa� Nancy Beryy Commissioner, Precinct 3 E. �5 - Pg����-- E._.. BRAZOS COUNTY COMMISSIONER'S COURT DAY OF 'AM/PM r1 Name (PLE E PRINT X71► .i L�W-lie�, Pg I of 3 20/7 Organization 3T 10 1 BRAZOS COUNTY COMMISSIONER'S COURT Name (PLEASE PRINT) 1 AA- I L.�t c 7 Ain 10 - CJI n 4 S d)P z&✓ N� a�wi Maul �.e.z PQ Zof� 20� Organization (PLEASE PRINT) fw� I—I�- clz J Vc1. �2 pr,. BRAZOS COUNTY COMMISSIONER'S COURT Name (PLEASE PRINT) 201% Organization (PLEA PRINT) 3 vi,1 P23of3 Proclamation KBTX News 3 Day WHEREAS KBTX TV started broadcasting on May 22, 1957 in a four -room brick building on East 29th Street in south Bryan and has continued to serve Brazos County and the surrounding counties for 60 years; and WHEREAS KBTX has provided countless hours of air time dedicated to community events and public affairs, including the Food for Families food drive that has raised millions of dollars and help donate millions of pounds of food to the Brazos Valley Food Bank; and WHEREAS KBTX's commitment to responsible reporting and community involvement is a core part of thier mission and continues today. Their long history of reporting fair and accurate local news, weather and sports is echoed in their slogan: "The People You Know, The News You Trust."; and WHEREAS KBTX provided the first local television station, the first color television signal, the first 24-hour television station, the first Doppler radar, the first local digital and HDTV programming and the first local broadcasts live in the field. To bring more in-depth coverage of community events and newsmakers, KBTX developed and produced the first local newsmagazine show, "Town Talk" and still produces nearly 25 hours of locally -focused news programming each week; and WHEREAS KBTX has chosen May 22, 2017 as a day to make the community AWARE of KBTX and its sixty- year history in Brazos County, to become AWARE of the commitment to providing accurate news coverage for all residents of Brazos County, to express its APPRECIATION to all residents of Brazos County who have depended on KBTX to stay up-to-date on news that is happening in our community and supported KBTX's dedication to community groups and causes. NOW, THEREFORE, BE IT PROCLAIMED that the Brazos County Commissioners Court does hereby recognize the day of May 22, 2017 as: KBTX News 3 Day PROCLAIMED this 16'" day of Ma Duane Peters County Judge C���� Commissioner Steve Aldrich Precinct l Commis ter Nancy Berry Precinct 3 4 BRAZOS COUNTY, TEXAS ACCEPTANCE OF DONATED/AWARDED PROPERTY 9 DONATION OF COUNTY PROPERTY Date: 5/3/17 FXjAcceptance of Donated/Awarded Property Donation of County Property - (Awarded property requires signed court documentation) Acceptance of Donated Inmate Property (Requires signed inmate documentation — NO VALUE ASSESSED) Item Description: Cash Counter Please provide all information requested below as applicable to the property being accepted or donated. Forms containing any blank fields will be returned for completion. Make: RS Model: RBC -10038K Year: SNNIN #: © Functional ❑ Non -Functional. Explain if Non -Functional Additional Description/Information: Donated by CSPD Estimated Value: $ 260.00 Check box for Capital Asset (value/initial cost is over $5000) Check the appropriate account based on Checkthe appropriate entity property estimated value of property being accepted: donated to: 61235000 (Donation - Other)• - Government Entity: 0 60010000 (No Asset Tag -Under $500) Organization Name ❑ 67010000(Minor Property -$500-54999) Other (Due to Statuatory ❑ 90010000 (Capital Property - Over $5000) requirements prior approval is required by Purchasing: Organization Name nation— Other to be usedforfunds donated to Brazos Countyfor use ofa non -county expenditure 1 certify that the above mentioned item has been donated or awarded to Brazos County. This item has been received in good faith and upon approval by Commissioner's Court will become a part of the General Fixed Asset Account of Brazos County. The determination to accept or reject the donation will be made at the sole discretions of Commissioners Court based upon such things as usefulness, projected operating, maintenance and insurance costs. Requesting Department: Organization Receiving Donated Pr Approved by Commissioners Court on this bl'-day of Commissioners Court Approval 1 Class Number: Pay Group: FLSA Status: Approved Date: Position End Date: RECEIVED Brazos County MAY 0 5 20117 Job Description Last Updated: September 2015 1557 Title: Teacher 16 Department: Sheriff -Jail Non Exempt Reports To: DO Sergeant (Programs) 10101/2016 EEOC Category: Technicians Temporary �/IA - /0�__., 09/30!2017 Employee ` �r/CLT�.ou' Signature: pDS.3 4122-14 Temptate Redsicn 1.2 W1512012 General Summary: To plan, organize and Implement an appropriate Instructional program In a learning environment that guides and encourages inmates to develop and fulfill their academic potential. Essential Duties: Other duties may be assigned. Plan, prepare and deliver Instructional activities that facilitate active learning experiences; Develop schemes of work and lesson plans; Establish and communicate Gear objectives for all learning activities; Prepare classroom for class activities; Provide a variety of learning materials and resources for use In educational activities; Identify and select different Instructional resources and methods to meet studenls'varying needs; Provide appropriate feedback on work; Encourage and monitor the progress of Individual students; Maintain accurate and complete records of students' progress and development; Manage student behavior In the classroom by establishing and enforcing rules and procedures; Follow rules and procedures for managing students In the correctional setting. Other Duties as assigned. (I%) Supervision Education Experience Received: From D.O. Sergeant Given: This is a non -supervisory position. Required: Bachelors degree or higher from an accredited institution Preferred: Required: To perform this lob successfully, an individual must be able to perform each essential duty satlsfactonly. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable Indlvlduals with disabilities to perform the essential functions. Preferred: Certificates, Licenses, Registrations Required: Texas Teaching certificate Preferred: Physical Demands Typical: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee Is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/w move objects weighing up to 20 pounds, such as books and stacks of records, and occasionally must lift and/or move objects weighing 50 pounds or more. Specific vision abllltles required by this job include dose vlslon, distance vision, peripheral vision, color vision, and ability to adjust focus. Knowledge, Skills, 6 Abilities Typical: Standard office equipment and computers. Operate computers, including word processing and spreadsheet software; operate fire and safely equipment and firearms; read and write reports, letters, and memos; perform basic mathematical calculations; analyze data; follow Instructions; communicate effectively, both orally and In writing; and maintain effective working relationships with co-workers, prisoners, and the general public Work Environment Typical: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable Individuals with dlsabifitfes to perform the essential functions. The noise level in the work environment Is usually high. While performing the essential duties of this job, the employee Is constantly required to perform multiple tasks simultaneously, to work under time pressures to meet deadlines, and to work closely with others, apart of a team. The employee is frequently required to respond to emergency situations In which there may be danger or physical abuse. APPRO �P �7 Duane Peters Date County Judge �o11D6V, IZf o ptt OF Brazos County Template Revision 1.2 09115n012 Job Description "rr or 0 Last Updated: September 2016 Class Number: 819 Title: Building Event Worker Pay Group: 07 Department: Brazos Center FLSA Status: Non Exempt Reports To: Director and Event Coordinator Approved Date: 1010112016 EEOC Category: Service/Maintenance Position End 09/30/2017 Temporary Employee p � A/ e u �syc..�+^ �v^� 4 Date: �/ Signature: General Summary: This is a temporary part time position that involves being responsible for the safety of the customers, setting up the rooms as specified in the layout book, overseeing the cleanliness of the building and grounds, and must meet the customer's expectations as far as courtesy and prompt response to their requests. Essential Duties: Cleaning the restroom floors with wet mops and disinfectant and vacuuming mats at the beginning of each shift. Restock the paper towels, hand soap and toilet paper. Cleaning the floors with wet mops for spills and food. Dust mop the concourse, assembly rooms and hallways regularly to remove excess dirt. Autoscrub assembly room floors before setting up the tables and chairs. Empty all trash containers at the end of the event/evening. Before the event seek out the person in charge and introduce yourself and tell them where you can be found throughout the event. Make sure sound levels are appropriate for each group. During events you should be visible and available. Check restrooms every 30 minutes. Lock rooms that are not being used. Lock office when you are not in it and leave it locked at the end of the night. Check the areas the caterer or bartender use for cleanliness before they leave. When an event is coming to an end you are to be present in the roam. Before leaving for the night, check all rest rooms, clean and restock as needed. Vacuum mats in front of doors and in restrooms. Turn off all interior lights in the building. Store equipment and supplies appropriately. Make sure all exterior doors are locked. Close overhead door completely. V acuum office every evening. Priorities are, Safety, Customer Service, Rules enforcement and Cleanliness Other Duties as assigned. (1 %) LVO,=-=L�_P9. � `5J Supervision Received: From Director and Event Coordinator Given: This is a non -supervisory position. Education Required: High School graduation or its equivalent. Preferred: Experience Required: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Preferred: Certificates, Licenses, Registrations Required: None. Preferred: Physical Demands Typical: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hand to finger, handle, or feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 50 pounds, such as tables and table carts. Specific vision abilities required for this job Include close vision, distance vision, and the ability to adjust focus. Knowledge, Skills, & Abilities Typical: Ability to follow oral and written instructions; ability to learn to use janitorial equipment and supplies; ability to be courteous to the public and coworkers. Must be in good physical condition to perform strenuous work and heavy lifting; must be reliable and able to make good decisions. Work Environment Typical: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this Job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The employee is constantly required to work closely with others as a part of a team to perform multiple tasks simultaneously, and switch from one task to another. The employee is frequently required to work under time pressures and meet deadlines. APP VED Duane Peter$ Date County Judge a=' Pg. VOLL The State of Texas, County of BRAZOS We, the undersigned, as County Commissioners within and for Brazos County, and the Honorable Duane Peters, County Judge of Brazos County, constituting the entire Commissioners' Court of Brazos County, during a regular meeting of said Court have examined the foregoing report and have caused an order to be entered upon the Minutes of the Commissioners' Court of Brazos County approving said Report as presented and submitted as true and correct by Laura Taylor Davis, Treasurer of Brazos County, as provided for in the Revised Statutes of the State of Texas. (Texas Local Government Cade, 114, 026) Paw Witness my hand this � day of / l A.D. 2017 aren McQueen County Clerk, County of BRAZOS, State of Texas Examined and approved in open Commissioners' Court this day of Luwic I ULUi �, ti.vulmy .r uur,c Steve Aldric ,Commissioner Precinct #1 y Cat na, Commissioner Precinct #2 Gey 6 Nancy Berr5F, Commi�oner Precinct #3 Treasurer's Report for the MONTH MARCH 2017 AND O/E 3/31/17 �V6. MARCH 2017 TREASURER'S REPORT FUND NUMBER& NAME CASH BALANCE 2/28/2017 INCOMING INVESTED TEXPOOL INTEREST- Mar SUB -TOTAL DISBURSED CASH BALANCE 3/31/2017 INVESTED CK.ACCT.BAL. 3/31/2017 0100 - GENERAL FUND 71,334 781.94 3,645 790.02 1,842.18 74 982 414.14 7,941,831.12 57 040 583.02 6,366,138.32 60,674,494.70 0200- COUNTY HEALTH ENDOWMENT FUND 52311679 100.29 523217.08 523217.08 523217.08 1100- HOTEL OCCUPANCY TAX 3,600,748.15 188,701-18 3789449.33 1002527.13 1986922.20 1,986.922.20 1200- STATE LATERAL ROAD 30,163.09 5]8 30,168.87 30,168.87 30,168.87 1300 - UNCLAIMED FUNDS 217 619.59 120.32 21] 739.91 75.02 217 664.89 217,664.89 1500 - LAW LIBRARY 95 075.51 4,278.23 99 353.74 6,795.32 92 558.42 92 558.42 1600- LOCAL PROVIDER PARTICIPATION 5,162.117.37 289.871.79 5,451,989.16 5,451969.16 54519139.16 170D- ALTERNATIVE DISPUTE RESOLUTION 3263.90 3765.00 7,098.90 3,293.90 3,765.00 3765.00 1800-LEOSE FUND 54,225.18 917.59 55142.]7 55,142.77 55142.77 1900- COUNTY RECORDS MANAGEMENT 438,359.79 42,689.93 481099.72 16,228.96 469821.26 464 21.26 2000- COUNTY CLERK MGMT.FUND 550 18]33 791.92 550979.25 18154.17 532825.08 532,825.08 2001- COUNTY CLERK ARCHIVAL FUND 1080560.24 73380.37 1.153,940.61 1153940.61 1,153990.51 2200- COURTHOUSE SECURITY FUND 205570.95 8065.00 213,635.95 36,013.21 _ 177,622.74 177,622.74 2201- 3 USICE COURT SECURITY FUND 65.513.15 1,913.61 67,426.76 67426.76 67426.76 230D - DISTRICT CLERK MANAGEMENT RIND 10 481.04 1,599.62 185 D80.66 367.70 184,712.96 184 712.96 2301 - DISTRICT CLERK ARCHIVAL FUND 75 261.92 1,869.43 77131.35 77.131.35 77131.35 2400- JUSTICE @ PEACE -TECHNDIOGY FUND 147105.94 4,383.03 - 151,486.97 2,963.76 148525.21 148,525.21 2401 -CO.& DIST.000RT TECHNOLOGY FUND 58,090.29 I0I0.89 - 59,101.16 59101.18 59,101.18 2500- SPECIAL FORFEITURE FUND 38431.51 7.37 38438.88 38,438.86 38,436.88 2600 - D/A HOT CHECK COLLECT FEES 2,729.91 16.03 2,745.99 1 2,745.94 2,745.94 2700 - BAIL BOND BOARD FEES 90,088.04 17.271 90.105.31 90,105.31 90 105.31 2800 -VOTER REGISTRATION 22 607.90 4.33 2261223 1,937.37 20,679.86 20 6]4.66 2900 - VrT INTEREST FUND 1997969 IB8.77 199 985.73 - 199,985.73 - 199 985.73 3000 - COUNTY GRAMS 93 580.27 233,3]2.20 - 326 952.47 365 548.20 38 595.]3 - 38 595.73 3400 - D/A CRIME FUND 133,933.15 977.93 134,911.08 2,710.32 132,200.76 132.200.76 3500- PRIMARY ElECIION SERVICES 20 463.36 2,329.47 22 792.83 22,792.83 22 792.83 3901- BC HOUSING FINANCE CORP 63962.32 12.27 63994.59 1,999.17 62,000.42 62000.42 4315 - 2015 CERTIFICATES OF OBLIWTION 4,798,908.00 1,72H,208.07 6.527,116.07 319,477.01 6,207.639.06 6,207,639.06 4500- GEMPERMANENT IMPV. 20357019.49 2,UD9.097.98 22,366117.47 253298.69 22112,818.83 22112818.83 5000 - HEALTH & LIFE INSURANCE 4,902,137.20 1 19897S.98 61101,113.19 3 374 542.11 2,726 571.07 21726,571-07 6000 - PAYROLL 986 911.14 3,328,642.03 4,315 553.17 1 3,064,890.65 1250,662.52 1 1 1.250.66252 9100 - HEALTH DEPARTMENT 1,617L996.69 145 563.18 1,763,559.87 326 112.19 1 1,437 447.68 1 1,437,447.68 9700- COMMUNITY SUPERVISION 1,032,796.07 587,633.08 1,620,429.15 404,708.93 1,215,720.22 1,215,720.22 TTL.OF ACCTS.IN POOL' _ 118,186,644.18 1 13,504,299.96 - 1,84218 131,692,786.3217,943/35938 113,749,326.94 6,366,138.32 107,383,188.62 4100- GEN.OBLIG.DEBT SVC. 11,557560-93 96106.87 11,653,669.80 11,653669.80 11,653,669.80 TOTAL 129,744,205.11 1 13,00,408.8 dl,842.18 143,346,456.12 17,943,459.38 125,402,996.74 6,36643832 119,036,858.42 This report is submitted as true and correct to Commissioners Court t6K4d/ 0r mos County Treasurer, on 51d & 1 , QUARTER ENDING 03131/2017 TREASURER'S REPORT This report Is submitted as true and correct to Commissioners Court l![h[t/ / .!!/n , Brazos County Treasurer, on AM CASH BALANCE 1/31/2017 INCOMING INVESTEDTEXPOOL INTEREST -QTRLY SUB -TOTAL DISBURSED CASH BALANCE 3/31/2p17 INVESTED CKACCT.BAL. 3/31/2D17 0100 - GENERAL FUND S6,580,704.36 32,710,002.93 3,935.92 89,299,693.21 22 254,060.19 67 090 583.02 6 36613B.32 60 679 494.70 0200- COUNTY HEALTH ENDOWMENT FUND 522921.71 295,37 523,217.08 52321].08 523217.08 1100 -HOTEL OCCUPANCY TAX 3 569 349.90 499,124.54 4,063,969.49 2,076-547.24 1,9m,922.20 1,9B6,922.20 1200 -STATE LATERAL ROAD 30 151.84 17.03 30 168.87 30,168.87 30 168.87 1300 -UNCLAIMED FUNDS 216478.64 1,261.27 217,739.91 75.02 217664.89 217664.89 150D -LAW LIBRARY 109577.09 11326.53 - 120903.62 28345.20 92,558.42 92,558.42 1600 - LOCAL PROVIDER PARTICIPATION 3,889 073.39 10,666 780.32 19 555,853.71 9,103,864.55 5 451 989.16 5,451 969.16 1700 - ALTERNATIVE DISPUTE RESOLUTION --ND--- 2,945.0 30 226.90 13,173.90 9408.90 3,765.00 3,76S.00 1800 - LEOSE M 38,949.03 1] 932.24 563]6-2] 1.233.50 55 142.]] 55,142.77 1900- COUNTY RECORDS MANAGEMENT 408,708.59 113,984.46 522693.05 57,871.79 4&4,821.26 464821.26 2000- COUNTY CLERK MGMT.FUMD 577323.73 2379.38 579,698.11 46673.03 532.825.08 532,825.08 2001-COUNtt CLERK ARCHIVAL FUND 1,029461.26 129479.35 1153,990.61 1153940.61 1,153,990.61 2200- COURTHOUSE SECURITY FUND 258,741.70 29950.85 283692.55 106069.81 1]7,622.]4 18 622.79 2201- JUSTICE COURT SECURITY FUND 62,298.79 5,177.97 fi] 426.76 67E426.76 67 426.76 2300 - DISTRICT CLERK MANAGEMENT FUND 181,03039 4,302 07 185 332.46 619.50 184 712.96 184 712.96 2301 - DISTRICT CLERK ARCHIVAL FUND 72 270.43 4,860.92 - 77 131.35 77 131.35 77,131.35 2400 -JUSTICE @PEACE - TECHNOLOGY FUND 140,008.02 12,423.09 152,431.11 3,9D5.90 148525.21 148525.21 2901 -CO.& OIST.000RTTECHNOLOGY FUND 55997.15 3,104.03 59101.18 59,101.18 59101.18 2500 - SPECIAL FORFEITURE FUND 33,402.65 5,036.23 38,438.88 38 436.88 38 438.88 2600 - DIA HOT CHECK COLLECT FEES 2,728.89 17.05 2,745.94 2,745.94 21745.94 27DD - BAIL BOND BOARD FEES 90 255.03 50.94 90 305.97 200.66 90105.3190 105.31 2800- VOTER REGISTRATION 18,823.79 9137.44 - 22961.23 2,286.'_7 20674.86 20,674.86 2900 -VR INTEREST FUND 197,666.45 2319.28 199985.73 19998573 199,985.73 3000 -COUNTY GRANTS 135,53236 628,526.08 - 764058.44 8112,654.1] 38595.73 38,59573 3400 - D/A CRIME FUND 139 847.14 1,781.58 141,628.7Z 9-427.96 132,200.76 132 200.76 3500- PRIMARY ELECTION SERVICES 18,131.04 9661.79 - 22792.83 - 22,792.83 - 22792.63 3901 - BC HOUSING FINANCE CORP 63,519.23 7,463.G4 70,982.27 .B 98165 62 000.42 62,000.42 4315 - 2015 CERTIFICATES OF OBLIGATION 5,564,597.49 1730 209.96 - 7,294,807.45 1,087,160.39 6,20] 639.06 6,207,639.06 9500- GEN.PERMANENT IMPV. 20 889 943.63 2,175,099.95 - 23 065 043.58 9S2,224.75 22,112 818.83 22 112,818.83 5000 - HEALTH & LIFE INSURANCE 5,111,433.98 4111,960.34 - 9,223,394.32 6,496,82125 2,7Z5,571.07 2,726,571.07 6000 - PAYROLL 932 680.48 S,420,142.71 9.352 823.19 8,102,160.67 1,250 662.52 1,250,662.52 9100- HEALTH DEPARTMENT 1564284.24 671 34.81 - 2,235,619.05 798,171.37 1.437447.66 1437417.68 9700- COMMUNITY SUPERVISION 1,159,379.61 1,024,426.85 2,183,806.45 968,086.24 1,215,720.22 1,215,720.22 TTLOF ACCTSIN POOL 103,662,657.03 - 62,999,794.30 3,935.92 166,666,387.25 52,917,06033 1 113,749,326.94 6,366,13832 107,363,188.62 4100-GEIJ.OBLIG.OEBT SVG 10 fi31,384.91 3,280,144.27 - 13,911529.18 2,251,859.38 11,653669.80 11,653,669.60 :� 3535 92 TOTAL 114,294,041.94 6fi,2]9,936.57 3,935.92 1B0,5T7,916.43 55,174,919.69 125,402,996.74 119,036,858.42 This report Is submitted as true and correct to Commissioners Court l![h[t/ / .!!/n , Brazos County Treasurer, on AM BRAZOS COUNTY, TEXAS BUDGET AIVIENDMENT(S) FOR THE 2016-2017 BUDGET YEAR NO. 16/17 33.1— 33.6 On this the 16th day of May 2017 at a regular meeting of the Commissioners' Court, the following members were present: A. Duane Peters, County Judge, Presiding B. Steve Aldrich, Commissioner, Precinct 1 C. Sammy Catalena, Commissioner, Precinct 2 D. Nancy Berry, Commissioner, Precinct 3 E. Irma Cauley, Commissioner, Precinct 4 F. Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on 16th day of May 2017 the Court heard and approved a budget amendment for the 2016-2017 budget year for Brazos County, Texas; and WHEREAS, expenditure is necessary due to the necessity to meetunusual andunforeseen conditions which could not be reasonably included in the original budget adopted 6 September 2016, the following amendment(s) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 16th day of May 2017. THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS. By: Duane Peters, County fudge Original: County Clerk's Office and Attached to the original budget BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 16117 -331 511512017 FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease Geneml Fund Commissioners Court Non -De arMenmi Minor Acguiqitjons_—�- I Infennation Teehnoloe: Fr Services L De actmental Su ort ACCT I DRICR 41 jj2499.00 I 0700 1100051111 17670000 CR Printers 499.00 _ 0100 I� I I I 6,670000 I I I I Cnmmissioners Gnus and lofo nn ation I uhnA,q', Renllecotionoffund> to the aoomorinte accoumxto pumhasea reolacmnent crinrer for iheTav OtTiee. P9 Vol.__— ° �(� FUND I DIV ACCT I DRICR ACCOUNT NAME I Increase Decrease 0700 1100051111 17670000 CR Printers 499.00 _ 0100 I� 14000200 6,670000 DR Printers 399.001 I I I I I I I I I I I I P9 Vol.__— ° �(� BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 16117 .33-2 5/1612017 FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease Geneml Fund Road S Rridee. Environmental Protection De anmental Suo .n 761.531 General Fund I Road S Bridse 1 F.vvirememal Protection Re airs S Maint 733AS General Ivnd Road fi Rridee F,nvironmental Protection I Contracrnel Semces 1,500.00 CR I 761.52 0100 5600000 !,5050000 CR Building dlaint. 36ft.R 0100 56005000 654001100 CR Croands Malat 1 0100 5600900 1 71015000 DR I 1,500,001 I I I I � � I Road 3Rrld^e I Rcallocauon of funds to the ao trooriate accounts to "ever the contract for the citizen collections sites with Junction 505 for the remainder of FY 17. �DepartmenCApprova 7Dpte�'� ��Judge ApprowllT-"�'�.i? o ° 1:6rAF617.—hnscs:Onl2?',� .+. x ._ iiE.r-'1 "$f E*'.' ?iF 4$'mi Si1�".... -, t • _ . FJ Zic.. ': ': 'rs"MC ti -i` Jza"'z ,. FUND I DIV ACCT DRICR ACCOUNT NAME Increase Decrease - 0100 1 56005000 61740000 CR ['IFele hmtes 761.52 0100 5600000 !,5050000 CR Building dlaint. 36ft.R 0100 56005000 654001100 CR Croands Malat 370.3611 0100 5600900 1 71015000 DR Citizens Collection Sims 1,500,001 I I I I t I I I I I BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 16117 - 33.3 511612017 FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease General Fund I Juvenile I De anmental Su ort 1 5.000.00 General Fund I lmxnile Services professional smices 5.000.00 I I I I FUND I ACCT I DRICR I I I I Increase I Decrease I I 3 1000 100 1 60200000 I Counseling Sur lies I 0100 310001011 1 I I Juvenile Se n'ices 6nployment In %llgatlenf Reallocation of funds to thea^oro riaee accounts re pav for neo coon ordered 2ss ical Chapter 5- etominations. l iiral[cawilln_T ur nic"sOnl:'Pxit�i��Sk4Cc'i) i -; •"""'�"`""�'" "�".r�.4'�-'%"r;- #�"`"+��i %L�.':'$�', v- "�8�+�"+..t+'""i$51 I FUND DIV I ACCT I DRICR ACCOUNT NAME Increase I Decrease 0100 3 1000 100 1 60200000 CIL Counseling Sur lies 1500.00 0100 310001011 1 61295000 CR 6nployment In %llgatlenf 500.00 0100 31000100 1 613950110 CR Innate-llealth Care 1,000.00 0100 31000100 61465000 CR Polygraph Tests 1,000.00 0100 310110700 61501000 CR ]'ravel 1,000.00 OI00 31000100 72670000 DR Psychological Services -.000.00 J BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. IV17-33.4 5NFI7nt1 FUND DEPARTMENT General DIVISION CATEGORY DESCRIPTION Increase Decrease Permaemnt General Pcrumnent Qnprov. Ira roc Fund Fund Capital Pmiects Capitzl l7mlov FUND 21.759.6 General DRICR ACCOUNT NAME Increase Permanent mbu Ira y bund Other Financing Sources '_1,789.65 81610000 Gcaeral Puad General Fund Commissioners Coun General Fund Tax Otlice Other Financing Sources I Non -De anmeatal Raeairs and Maim. Contractual Services 21.799.61 I 31.759.951 to. 117010 I I 91300000 DR I I I 0100 1 4901)000 ` I Transfer from Can. Ira. Fund 217S9.651 I I 11000500 General Penu:nu•nt lmprorement Fund. Coni missinner's Court and'I'ax Orfee Reallocation of Ponds to the 000rcloriate accounti m add mvniUs to three ea rances m the Tax Office. CR C_rnantr> S liuRd. Rc tair FO\'�CfORRt\n�"L\Ir 1130.'5{)i\{\�CM.� �" �.yhJ.;+�4f QYT�..' �.�3i➢tu '- i�T�}{ "����' %�•. I ' Y FUND DIV ACCT DRICR ACCOUNT NAME Increase Decrease 4500 63000500 81610000 CR Portdm_Lm 11,789.65 4500 ( 91300000 DR Transfer m General Fund 21 739.61 0100 1 4901)000 ` CR Transfer from Can. Ira. Fund 217S9.651 0100 1 11000500 6105:000 CR C_rnantr> S liuRd. Rc tair I 14000.00 0100 13000100 '101_5000 1 DR Contract scrciccs 31,739.65 I I 1 I I I I I I I Vol. Pg. G BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 16117 - 33.5 v161a617 FUND DEPARTMENT DIVISION I CATEGORY DESCRIPTION Increase I Decrease General Fund Commissioners Court Nan -De artmental I Minor Acquisitions I 24,402.50 Geneml Fund Information Tahneleec rr Ser: ices DrParmental Suo>ort 1.905.60 General Rind Inronnntion i'echnolo¢�' IT Sereicas Minor Acquisitions 1 22,49710 I ACCT DR)CR ACCOUNT NAME Increase Decrease 0100 I i I CR I I I 0100 I I I I I I I I I l'onunbsinnme Court ane f f wtu tinn'I'cchnoto_' 67201,000 DR Reallocation of funds to the arpmpciole accoon¢ 1,o 40 compmcrs than are on the cau'o nen toll out list Cor FF' I7 Fir,Acctinhtr11 fi Fdliiez 0 1,1 Vl§szsl4pxm 1 I I FUND DIV ACCT DR)CR ACCOUNT NAME Increase Decrease 0100 11000500 67207000 _ CR Minor Computer llardwure� 21,102.80 0100 1400070_0 60500000 DR E ui mcm & rF Enhancement 1,905.60 0100 14000200 67201,000 DR IMinor Com uteu Fwdware 1 22497.20 I I �II vo!. P9• BRAZOS COUNTY. TEXAS BUDGET AMENDMENTS No. 16117 - 33.6 5HR14007 FUND DEPARTMENT DIVISION I CATEGORY DESCRIPTION Increase Decrease General Fund Counts Treasurer Re airs R Nlamt 200.00 General Pund Ceuaty Treasurer De artmental Su or, 1 1 200.001 I FUND I I I � I Increase I I I I I I CR 1Cnunn'Treasurer I Reallocation of funds to the a :roonate accounts to purchasene, monitors. Lii':a\ccnnrinno I ui nsti Ontc., r :YxiN Cti�a.�L�'"ri5i �i£'$�"' �+5`�M1i.� f�- ••. - ��. '�� .'bx�^..�' FUND DIV ACCT DRICR ACCOUNT NAME Increase Decrease 0100 13000100 65320000 CR r, innow-Oiaira I 2n0.001 0100 12000100 60100000 DR E UiomentR IT Enhancement 20000 I I j I I I 1 I I EV0:1-=2L�p9- PERSONNEL �� CHANGE OF STATUS REQUESTS Commissioner Court Date: May 16, 2017 Department Submitting Information: Human Resources Purpose of Submissions: Consider and Take Action on Change Requests Department Submitting Employee Request Action Requested Request(s) Applies To District Clerk Kennedy, Ernestine Separation Exposition Complex Silas, Tuvara Separation Juvenile Services — State Aid Fernandez-Valtierra, Damaris Separation Road & Bridge Robinson, Dedrick Employment Sheriffs Office— Inmate Commissary Wehner, Matthew Employment Tax Office Alejandro, Jodi Change of Status Approved in Commissioners' Court: May 16, 2017 County Judge's or Commissioner's Signature: (This Copy to be attached to minutes)