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Home My WebLink About2017-05-09 10:00AM REGULAR MEETINGBRAZOS COUNTY BRYAN,TEXAS NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT 2511 llV —5 A 8 01 �;I'�1rL�E1�, COth?� CLEC TC nn .1:��. n THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON MAY 9, 2017 AT 10:00 AM IN THE COMMISSIONERS COURTROOM OF THE COUNTY ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVE., SUITE 106, BRYAN, TX 77803 Invocation and Pledge of Allegiance - U.S. and Texas Flag - Chaplain G.H. Jones and Commissioner Catalena 2. Call for Citizen input and/or concerns 3. Presentations and/or Discussions Presentation of the Bush-Wellbom Improvement Project by Tim Lomax of the Texas A&M Transportation Institute. Consider and take action on agenda items XX -XX: 4. Proclamation 17-020 designating the week of May 7 -13, 2017 as National Correctional Officers and Employee Week. 5. Permission for County Judge to sign a letter to the Brazos Central Appraisal District requesting payments made to BCAD for their operating budget be paid annually no later than December 31 st of the year prior to the budget year beginning 2018 Operating Budget. 6. Certification of the legality and genuineness of the petition accepted from the Brazos Talent Initiative Committee of the Research Valley Partnership of a petition for Brazos County to establish a junior college district in accordance with Section 130.035 of the Texas Education Code. 7. Request from the Sheriff's Office for out-of-state travel for Senior I nvestigator Kenny Elliott to travel to South Carolina to interview a witness in a homicide investigation. Dates of travel are May 1- 7, 2017. voi. Py. a2 3 8. Approval of donated/awarded inmate property from the Brazos County Detention Center. 9. Approval of the following job descriptions: • a. Class Code 1109, Buyer I II for Purchasing Department • b. Class Code 1102, Asst. Purchasing Agent for Purchasing Department 10. Request from the Road and Bridge Department to approve a payment authorization to ke's Small Engines in the amount of $555.56 for replacement/repair supplies for chainsaws for road crews. A purchase order was not obtained in advance. 11. Award of IQ #17-284 Herbicides and Surfactants. 12. Award of contract 17-098 Repair of Exposition Complex Parking Lot. 13. Award of contract 17-291 Copiers for FY 2018, subject to the appropriation of funds. 14. Tax Refund Applications for the following: • a. Michelle Bunch -Overpayment $26.73 • b. John M. Moore - Overpayment $1,102.26 • c. Richard & Ashleigh Bishop - Overpayment $42.94 • d. Kenneth or Georgetta Wood - Overpayment $5.59 • e. Jamie Britton- Overpayment $111.01 • f. Culligan Water- Overpayment $53.26 • g. Yan Hong - Overpayment $7.30 • h. Blackstone Handcrrafted Homes LLC - Overpayment $18.35 15. Budget Amendments. Budget Amendments FY 16/17 32.1 - 32.9 16. Personnel Change of Status. Personnel Action Forms 17. Payment of Claims. 18. Sheriff's report on inmate population. 19. Acknowledgement of the Brazos County Expo Complex FY2017 Second Quarter Sales and Marketing Report. 20. Acknowledgement of Investment Report for quarter ending March 31, 2017, 21. Announcement of interest items and possible future agenda topics. 22. Call for Citizen input and/or concerns 23. Adjourn. PUBLIC COMMENTS Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four minutes per person. Persons are invited to submit comments in writing on the agenda items and/or attend and make comment at the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional Court, with both judicial and legislative powers, created under Article V. Section 1 and Section 18 of the Texas Constitution. As a Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in attendance at any Regular, Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to, and/or addressing the Court; In participating In public discussions before the Court; and in all actions in the presence of the Court. Those members of the public who are inappropriately attired andlor who do not conduct themselves in an orderly and appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and/or continued disruption of the meeting may result in a Contempt of Court Citation. k is not the Intention of the Brazes County Commissioners Court to provide a public forum for the demeaning of any individual or group. Neither is It the intention of the Court to allow a member (or members) of the public to insult the honesty and/or integrity of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively. Accordingly, profane, insulting or threatening language directed toward the Court and/or any person in the Court's presence and/or racial, ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following sanctions: 1. cancellation of a speaker's time; 2. removal from the Commissioners Court 3. a Contempt Citation; and/or 4. such other and/or criminal sanctions as may be authorized under the Constitution, Statutes and Codes of the State of Texas. The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The Open Meeting Law does not exoressly prohibit responses to public comments by the Commissioners Court. However, responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County Judge and/or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite existing policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act Section 551.042. INVOCATION Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate In the business of the Court. The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave., Suite 106, Bryan, TX 77803 is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two working days before the meeting. To make arrangements, please call (979) 361-4102. Vol. Pg./ MINUTES MAY 9, 2017 BRAZOS COUNTY COMMISSIONERS COURT REGULAR MEETING A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Administration Building, 200 South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday, May 9, 2017 with the following members of the Court present: Duane Peters, County Judge, Presiding; Steve Aldrich, Commissioner of Precinct 1; Sammy Catalena, Commissioner of Precinct 2; Nancy Berry, Commissioner of Precinct 3; 1 rma Cauley, Commissioner of Precinct 4; Karen McQueen, County Clerk, Absent. The attached sheets contain the names of the citizens and officials that were in attendance. Invocation and Pledge of Allegiance - U.S. and Texas Flag - Chaplain G.H. Jones and Commissioner Catalena 2. Call for Citizen input and/or concerns There was no citizen's input. 3. Presentations and/or Discussions Presentation of the Bush -Wellborn Improvement Project by Tim Lomax of the Texas A&M Transportation Institute. Tim Lomax with the Texas A&M Transportation Institute updated the Court on the Bush - Wellborn Improvement Project. Mr. Lomax said that the project goals are to improve safety, reduce traffic congestion, minimize construction disruption, honor the intersection's historical significance, and enhance communication. Mr. Lomax commented that College Station has the fourth (4th) largest downtown area in the state on game days as well as on week days, and expects continued growth. He said that a specific design and construction date has not been decided. Mr. Lomax stated that they would like to have input from the citizens and there is a questionnaire that can be accessed on their website at bwx.bcs.org. Consider and take action on agenda items 4-17: 4. Proclamation 17-020 designating the week of May 7 - 13, 2017 as National Correctional Officers and Employee Week. Judge Peters presented the proclamation to the Sheriff Chris Kirk and Detention Center staff members. Sheriff Kirk introduced staff members Lt. Reginald Walker, Courtney Waller and Laura Cook. He read the proclamation aloud recognizing those serving in the detention facility. Sheriff Kirk commended his staff once again for exceeding the minimum requirements during the jail inspection and for all their hard work each day. A copy of the proclamation is attached. Motion: Approve, Moved by Commissioner I rma Cauley, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 5. Permission for County Judge to sign a letter to the Brazos Central Appraisal District requesting payments made to BCAD for their operating budget be paid annually no later than December 31 st of the year prior to the budget year beginning 2018 Operating Budget. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 6. Certification of the legality and genuineness of the petition accepted from the Brazos Talent Initiative Committee of the Research Valley Partnership of a petition for Brazos County to establish a junior college district in accordance with Section 130.035 of the Texas Education Code. Elections Administrator Trudy Hancock reported that the petition was reviewed according to the Texas Election Code Section 277.002. The petition contained a total of 9,917 signatures. There were 709 signatures rejected for statutory reasons, therefore the petition only contained 9,208 valid signatures. The code states that the petition must contain 9,607 valid signatures. A motion was made by Commissioner Catalena, seconded by Commissioner Berry to deny the petition. The motion passed unanimously. Vol. � _ Pg. ,� ✓� A copy is attached. Motion: Deny, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. Request from the Sheriff's Office for out-of-state travel for Senior Investigator Kenny Elliott to travel to South Carolina to interview a witness in a homicide investigation. Dates of travel are May 1- 7, 2017. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 8. Approval of donated/awarded inmate property from the Brazos County Detention Center. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 9. Approval of the following job descriptions: • a. Class Code 1109, Buyer I I I for Purchasing Department • b. Class Code 1102, Asst. Purchasing Agent for Purchasing Department A copy of the job descriptions is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 10. Request from the Road and Bridge Department to approve a payment authorization to I ke's Small Engines in the amount of $555.56 for replacement/repair supplies for chainsaws for road crews. A purchase order was not obtained in advance. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 11. Award of IQ #17-284 Herbicides and Surfactants. The Court accepted as submitted the recommendation of the Purchasing Agent and awarded IQ #17-284 Herbicides and Surfactants as follows: Items 1,2,3,4 and 13 -CWC Chemical Inc. Item 5 - No Award Items 6, 8,12,16, 17, 18, 19, 21, 23 - Red River Specialties Inc. Items 10, 11, 15 and 22 - Winfield United Items 7 and 24 - Site One Landscape Supply Vol. 5- Pg..,',1/V Three separate lot drawings for items 9, 14, and 20 were done during court and were awarded as follows: Item 9 - Winfield United Item 14 -Red River Specialties Inc. Item 20 - Red River Specialties Inc. A copy of the bid tabulation is attached. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 12. Award of contract 17-098 Repair of Exposition Complex Parking Lot. The Court voted unanimously to accept the recommendation of the Purchasing Agent and awarded Contract #17-098 Repair of Exposition Complex Parking Lot to Al Construction Company. A copy of the bid tabulation is attached. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 13. Award of contract 17-291 Copiers for FY 2018, subject to the appropriation of funds. The Court voted unanimously to accept the recommendation of the Purchasing Agent and awarded Contract #17-291 Copiers for FY2018 to Dahill Office Technology Corporation. A copy of the bid tabulation and contract is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Sammy Catalena. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 14. Tax Refund Applications for the following: • a. Michelle Bunch - Overpayment $26.73 • b. John M. Moore - Overpayment $1,102.26 • c. Richard & Ashleigh Bishop - Overpayment $42.94 • d. Kenneth or Georgetta Wood - Overpayment $5.59 • e. Jamie Britton - Overpayment $111.01 • f. Culligan Water - Overpayment $53.26 • g. Yan Hong - Overpayment $7.30 • h. Blackstone Handcrrafted Homes LLC -Overpayment $18.35 Vol. �_ Pg. t/5� 15. Budget Amendments. Budget Amendments FY 16/17 32.1 - 32.9 32.1 Transfer funds from General Fund Contingency to Information Technology. 32.2 Transfer funds from General Fund Contingency to Purchasing Department. 32.3 Transfer funds from Non -Departmental to Information Technology. 32.4 To recognize a monetary donation by Insurers of Texas for the Health and Safety Expo grand prize. 32.5 Transfer funds from Non -Departmental to Information Technology. 32.6 Transfer funds from Capital Improvement Fund to Constable, Precinct 2. 32.7 Reallocate funds for Sheriff's Office -Jail. 32.8 Reallocate funds for Juvenile Services. 32.9 Reallocate funds for Road and Bridge Department. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 16. Personnel Change of Status. Personnel Action Forms A copy of the Personnel Change of Status requests is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 17. Payment of Claims. Claims 7155303-7155576 Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 18. Sheriff's report on inmate population. Sheriff Chris Kirk stated there were 656 inmates in jail, 562 inmates are male and 94 are female, 72 have electronic monitors and 19 are pending for monitors. 19. Acknowledgement of the Brazos County Expo Complex FY2017 Second Quarter Sales and Marketing Report. The Court acknowledged receipt of the Brazos County Expo Complex FY2017 Second Quarter Sales and Marketing Report. A copy is attached. 20. Acknowledgement of I nvestment Report for quarter ending March 31, 2017, The Court acknowledged receipt of the Investment Report for Quarter Ending March 31. 2017. A copy is attached. 21. Announcement of interest items and possible future agenda topics. Commissioner Berry said she had a meeting with Eric Todd with Federally Qualified Health Center (FQHC) and has asked him to give a presentation on indigent health care at the next meeting. Commissioner Aldrich said that in light of Mr. Lomax's presentation, he would like a memorandum of understanding relative to transportation as the city of College Station has done. Judge Peters announced that the Special Ops Unit has finished their training in Brazos County and submitted a letter of appreciation to the citizens of Brazos County. 22. Call for Citizen input and/or concerns There was no citizen's input. 23. Adjourn. ViE a�✓��? The foregoing minutes of the Commissioners Court meeting held May 9, 2017 have been examined and are approved in open Court this A day of e—, 2017, in Bryan, Brazos County, Texas. Duane Peters County Judge Commissioner, Precinct Attest: Karen McQueen County Clerk Steve Aldrich Commissioner, Precinct 1 Nancy Berry Commissioner, Precinct 3 Vol_ Pg� BRAZOSCOUNTY COMMISSIONER'S COURT JA DAY O k n' czD /PM, Name JPsvt� M'Pv�J� Pa i of �3 20 1 r7 Organization (PLEASE PRINT) Co G-c-f- l� 4A LA f wif- s L Pgof BRAZOS COUNTY COMMISSIONER'S COURT gq-h DAY OF ktaa , 20 (-7 M, Name (PLEASE PRINT) �(V,/ oma. J e- L,,�C)17 n Is - (Voss Organization (PLEASE PRINT) 17�.t�A NMW 3c.�. dol. �.5��__. tag, •��?/ BRAZOSCOUNTY COMMISSIONER'S COURT q+�, DAY OF i n,,cO /A T Name (PLEASE PRINT) 0I�l�`i � . V_ Po 3 of 5 20�2 Organization (PLEASE PRINT) 111�IILt VGG� -P 0 1 - P9 =�-- Proclamation WHEREAS, correctional officers are trained law enforcement professionals dedicated to maintaining safe correctional facilities and ensuring the public safety; and WHEREAS, correctional facilities across the U.S.; both civilian and military, public and private, adult and juvenile, are run by highly qualified and experienced, individuals with a deep understanding of the challenges within the profession;'and ' WHEREAS; correctional officers and employees are responsible -for the custody, care and rehabilitation of thousands of offenders every year, as well as the maintenance of safe and secure facilities; and WHEREAS, correctional officers and employees I resourceful, capable, committed, patient and persistent professionals in criminal justice and our nation; and WHEREAS, correctionaP officers and employees serve admirably in many different capacities, including jail administrators, wardens, chaplains, nurses, supervisors, detention officers, deputies, social workers, teachers, managers and directors; and WHEREAS, correctional officers and employees teach, train, mentor, counsel and treat thousands of offenders; and WHEREAS, correctional officers and employees provide offenders with direction, hope and a new focus while assisting with reentry and life outside corrections; and WHEREAS, correctional officers and employees rise to meet any challenge and serve this honorable profession nobly and admirably; and now THEREFORE BE IT RESOLVED, that the Commissioners Court of Brazos County, does hereby proclaim the week of May 07, 2017 through May 13, 2017, as "National Correctional Officers and Employees Week". All citizens are encouraged to pay tribute to the many Correctional Employees working in the Brazos County for the vital public service they provide. Proclaimed this day of MO —� , 2017. Duane Peters, Con Steve Aldrich, Commissioner Pct. It Nancy Be ,Commissioner Pct. \fel. �� _ Pg, o?✓` I J-0 RONALD REA_GAN_ XL President oftbe United Swtes. 1981-1989 Proclamation 5187—National Correctional Officers Week, 1984 May 5, 1984 By the President of the United Slates ofAmerica . A Proclamation Correctional officers have the difficult and often dangerous assignment of ensuring the custody, safety and well-being of the over 600,000 inmates in our Nation's prisons and jails. Their position is essential to the day-to-day operations of these institutions; without them it would be impossible to achieve the foremost institutional goals of security and control. Historically, correctional officers have been viewed as "guards," occupying isolated and misunderstood positions in prisons and jails. In recent years, the duties of these officers have become increasingly complex and demanding. They are called upon to fill, simultaneously, custodial, supervisory and counseling roles. The professionalism, dedication and courage exhibited by these officers throughout the performance of these demanding and often conflicting roles deserve our utmost respect. The important work of correctional Officers often does not receive the recognition from the public it deserves. It is appropriate that we honor the many contributions and accomplishments of these men and women who are a vital component of the field of corrections. In recognition of the contributions of correctional officers to our Nation, the Congress, by Senate Joint Resolution 132, has designated the week beginning May 6, 1984, as "National Correctional Officers Week," and authorized and requested the President to issue an appropriate proclamation. Now, Therefore, I, Ronald Reagan, President of the United States of America, do hereby proclaim the week beginning May 6, 1984, as National Correctional Officers Week. I call upon officials of State and local governments and the people of the United States to observe this week with appropriate ceremonies and activities. In Witness Whereof, I have hereunto set my hand this fifth day of May, in the year of our Lord nineteen hundred and eighty-four, and of the Independence of the United States of America the two hundred and eighth. Zovl� 0 - RONALD REAGAN ilol S Pg. 5:� NATIONAL CORRECTIONAL OFFICERS AND EMPLOYEES WEEK ' A Proclamation Correctional officers and employees are capable, committed, patient and persistent_ c professionals. They serve admirably in correctional facilities all across the country as chaplains, teachers, counselors, supervisors, managers and directors. They help' _keep our citizens and communities safe. Correctional officers and employees teach, ,train, mentor, preach and cure. Though the job of correctional officers and employees is often very challenging and,' at times, stressful, the thousands who work the corrections profession every day.perform their duties well and with great pride. They are brave, courageous and tenacious individuals who put their lives and health at:risk everyday to keep the public safe and provide,a multitude of services to the county's offenders. They have a tremendous responsibility and are owed our communities' gratitude. Correctional officers are most deserving of our respect, our thanks and the highest praise. They are well-trained, always on watch and prepared to meet any challenge: f' Thcmen and women working in corrections make a difference in our community Ombehalf of the Brazos County Office of the Sheriff, we commend all those who currently serve in the corrections profession, those who have served and those *ha - have given their lives in pursuit of this most honorable profession. I i I i i I Vol. ,�) " P9.01?5�1- STEVE ALDRICH Precinct 1 (979) 361-4106 saIdrich@brazoscountytx.gov SAMMY CATALENA Precinct 2 (979)361-4115 scatalena@co.brazos,tx. us May 9, 2017 BRAZOS COUNTY COMMISSIONERS COURT Mark Price Brazos Central Appraisal District 1673 Briarerest Dr., Suite A-101 Bryan, TX 77802 Dear Mr. Price, E. DUANE PETERS County Judge (979) 361-4102 dpeters@brazoscounlytx.gov 5 NANCY BERRY Precinct 3 (979)361.4105 nberry@brazos comAytx.gov IRMA CAULEY Precinct 4 (979) 361-4111 icauley@brazoscountytx.gov After reviewing Section 6.06 (e), it has come to our attention that the statute allows for a governing body and the chief appraiser to agree to a different method of payment, instead of the four equal payments made at the end of each calendar quarter. We would respectfully request Brazos County's payments be made to Brazos Central Appraisal District for their operating budget annually no later than December 31St of the year prior to the budget year beginning 2018 Operating Budget. Please let us know if you are amicable to this change. Duane Peters County Judge Brazos County Administration Bldg. 200 S. Texas Ave. . Suite 310 . Bryan, Texas 77803 . Fax: (979) 361-4176 Vol, 5 pg �?�5_5] Brazos County Job Description Last Updated: May 2017 H Template Revislan 1.2 OBIIMO12 Class Number: 1102 Title: Asst, Purchasing Agent Pay Group: 26 Department: Purchasing FLSA Status: Exempt Reports To: Purchasing Agent Approved Date: 05/09/2017 EEOC Category: Office and Clerical General Summary: Schedules bid solicitations, including writing specifications, and assisting in the evaluation of sealed bids received; processes purchase orders and requisitions; manages fixed asset, product, and fuel inventories; maintains up to date records of outstanding purchase orders and payments made, including reconciling accounts; and serves as liaison to other departments regarding purchase orders and with products/service satisfaction;. Essential Duties: In the absence of the Purchasing Agent shall accept all duties and responsibilities of the County Purchasing Agent includes management and supervisory responsibilities of department personnel and budget; makes presentations andlor recommendations to Commissioners Court in the absence of the purchasing agent. Performs various tasks associated with preparing bid specifications, including writing the specifications and terms and conditions, advertising, preparing lists of vendors from whom bids are solicited, sending and receiving bids, evaluating bids, and making recommendations for award; Processes purchase orders, including obtaining price quotations, coordinating with the requesting department(s), verifying departmental budget availability, communicating with vendors, and preparing and distributing the purchase orders; Responds to departmental requests regarding county purchases, including answering questions, preparing expenditure reports, and advising different departments regarding their outstanding purchase orders; Prepares state contracts, including communicating with the Texas Comptrollers Office; Manages fixed assets, including tagging items, logging them into the computer, tracking property transfers, and assisting with annual auction of county property; Manages product inventory, including monitoring inventory levels through the computer and reordering supplies as needed; Manages fuel inventory, including monitoring county vehicle usage and preparing monthly and quarterly usage reports, issuing gas cards to county employees, and running various tests; Creates reports detailing all outstanding purchase orders and payments made; Serves as liaison to accounts payable, providing up to date information on outstanding purchase orders and whether or not payment has been made; Provides departments with advice concerning equipment and service specifications, ensuring items purchased meet requirements; Ensures compliance by vendors on standing contracts; Creates fortes such as purchase orders and requisitions, as needed; Maintains up to date knowledge of laws and market trends that affect purchasing and accounting; and Assists outside auditors when necessary. Other Duties as assigned. 1 Supervision Received: Purchasing Agent Given: Supervises buyer(s) in the absence of the Purchasing Agent Education Required; Bachelor's degree in business, or a related field, or any equivalent combination of education and experience which provides the required knowledge, skills, and abilities. Preferred: Experience Required: At least three years of experience. Preferred: Certificates, Licenses, Registrations Required: None. Preferred: Physical Demands Typical: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk and hear. The employee frequently Is required to stand and walk. The employee must occasionally lift and/or move objects weighing up to 50 pounds, such as reports, stacks of records, equipment, furniture, or other similar objects. Speck vision abilities required by this job Include close vision, and ability to adjust focus. Knowledge, Skills, & Abilities Typical: Personal computers; business and government accounting principles; laws, policies, and procedures affecting county government purchasing and solicitation of bids; and standard office practices and procedures. Use computer applications such as spreadsheets, word processors, and databases; read, analyze, and interpret various financial data, policies, and procedures; balance accounts; maintain accurate records of purchase orders and requisitions, as well as payments made and goods or services received; compile, analyze, and evaluate bid solicitation information and sealed bids; communicate effectively, both orally and in writing; and establish and maintain effective working relationships with county employees, vendors, and the general public. Work Environment Typical: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the essential duties of this job, the employee is constantly required to work closely with others as part of a team, and must frequently work under time pressures to meet deadlines, perform multiple tasks simultaneously, and perform tedious and exacting work. The noise level in the work environment is usually moderate. Brazos County Job Description Last Updated: 04/27/17 Template Revision 1.201111512012 Class Number: 1109 Title: Buyer III Pay Group: 24 Department: Purchasing FLSA Status: Exempt Reports To: Purchasing Agent Approved Date: 05/09/2017 EEOC Category: Office and Clerical General Summary: Research, write and evaluate formal and informal solicitations; Research, analyze value and procure products and services; maintains up to date records of outstanding purchase orders and payments made, including reconciling accounts; and serves as liaison to other departments regarding the purchase, receipt, payment and satisfaction of products and services. Essential Duties: Assist with various tasks associated with preparing bid specifications; this includes requirements gathering, writing and editing of the specifications and terms and conditions, advertising, preparing lists of vendors from whom bids are solicited, sending and receiving bids, evaluating bid value and references, and making recommendations for award; Processes purchase orders, including requirements gathering, obtaining price quotations, coordinating terms with the requesting department(s), verifying departmental budget availability, communicating with vendors, and preparing and distributing the purchase orders and oversight of payments made; Responds to departmental requests regarding county purchases. Including answering questions, preparing expenditure reports, and advising different departments regarding their outstanding purchase orders, oversight and approval of requisitions, verification of account accuracy; Prepares purchases from state contracts, including communicating with the State Comptroller's office and/or Cooperative Purchasing office, verification of contract term and condition accuracy and compliance with contract terms. Manages product inventory, including monitoring inventory levels through the computer and reordering supplies as needed; Creates reports, learn processes, researches, analyzes and reports on trends with available data to increase efficiency; Serves as liaison to accounts payable, providing up to date information on outstanding purchase orders and whether or not payment has been made; Provides departments with advice concerning equipment and service specifications, ensuring Items purchased meet requirements; Ensures vendors remain in compliance on standing contracts and mediates between the County and vendors in disputes; Evaluate department and vendor compliance with outstanding contracts, including maintenance of a system of compliance tracking for use in awarding future contracts; Maintains up to date knowledge of laws and market trends that affect purchasing and accounting; and assists outside auditors when necessary. Supervises the expenditure of capital funds including quotes or bids, confirming budget, contracting, vendor delivery, department satisfaction, payment and final document delivery. Write, Interpret, edit and enforce policies pertaining to Purchasing and related duties; Research, investigate, evaluate programs, business process and cooperative contracts and make recommendations on efficiencies that can be gained by potential changes. Must work with groups of people to diplomatically build consensus, work through issues and find compromise. Other Duties as assigned. 1% Supervision Received: Supervision is provided daily but this position requires the ability to manage workload to efficiently accomplish all task provided in an organized fashion. Given: This Is a non -supervisory position. Education Required: 30 hours of college course credit or High school graduate with prior purchasing experience or any equivalent combination of education and experience which provides the required knowledge, skills, and abilities. Continuing education is required throughout the course of employment in the field of Purchasing and related skills. Preferred: Experience Required: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, andlor ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Prior experience with public, competitive solicitations, public purchasing is required. Preferred: V01. Certificates, Licenses, Re istrations The work environment characteristics described here are representative of those an employee encounters Required: None. Preferred: individuals with disabilities to perform the essential functions. While performing the essential duties of this job, the employee is constantly required to work closely with others as part of a team, and must frequently work Ph sical Demands under time pressures to meet deadlines, perform multiple tasks simultaneously, and perform tedious and Typical: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations maybe made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit for extended periods of time; use hands to finger, handle, or feel; reach with hands and arms; and talk and hear. The employee frequently is required to stand and walk. The employee must occasionally lift and/or move objects weighing up to 50 pounds, such as reports, stacks of records, equipment, furniture, or other similar objects. Specific vision abilities required by this job include close vision, and ability to adjust focus. Knowledge, Skills, & Abilities Typical: Personal computers; business and government accounting principles; laws, policies, and procedures affecting county government purchasing and solicitation of bids; and standard office practices and procedures. Use computer applications such as spreadsheets, word processors, and databases; read, analyze, and interpret various financial data, policies, and procedures; balance accounts; maintain accurate records of purchase orders and requisitions, as well as payments made and goods or services received; compile, analyze, and evaluate bid solicitation information and sealed bids; communicate effectively, both orally and in writing; and establish and maintain effective working relationships with county employees, vendors, and the general public. Must be able to work on multiple tasks simultaneously with firm deadlines. This position requires the ability to maintain a high degree of confidentiality. Must possess the ability to remain firm but friendly and professional under stress. Work Environment Typical: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the essential duties of this job, the employee is constantly required to work closely with others as part of a team, and must frequently work under time pressures to meet deadlines, perform multiple tasks simultaneously, and perform tedious and exacting work. The noise level in the work environment is usually moderate. Pg, o� 2019 .m rapW as ViceawrCmmernonr VWa:uW..rt ca puorN p.oaur liXOiPOSLCN OII. It[M a} { pugM p.oawr l[XO xmmk �}ip 5wlananC pa.tlM. Gurkxeam; {nobrt I1IM.II numeA M^eur ltSCO Mnhhrxl5e.J 011 r}} 4,,,r.4 Xm...r rvP.p.UPnct M1tin rxrnllxp .1a pw..a o. m.,....,a.N.rl.; 1-11 nward: CWC Olemical INp nems 3, 2, 3, °, 13 0.etl Hiver Specialties, INC: hems 6, e, II, 16, t], 19, 19. 21, 33 ,ite0ne LandscaPe WPPIV: Items ], 24 W,,,, 10, 11, 15, 22 - Nppward/rva Bid: uem 5 due no no bids received for this Item. m. NoAwa,1No Bid:llbetlrawnlncourtP cordancevnth Loal Governmem code M).02]Ibl. between Winfield. Red Piwr Speaialtiesand CWCChemiu, �o j1v?rCn 1 rd pward for Item 9 was drawn ib= NO BID 110 NT OD $3D.]}OW a NO&0 IIO dO xO dO NO dO x001x NO dO N091D on MetlrN 15615%) 1} NO WO NO NT $3P31e $91000 utlurm Meltl 1S% 11M EMrle KeNO5 :13]SS16 ::53DJ.36i :591009: NOdD NO WD NO BIO X,a 13}-1514 lOr bexle S WD NO WU YES NP $6615 $]9SM ytS NT $Ji 51 $117.12 NO NM1 I XO ix'XNIO(Rala ad Fipnps'I A4 -- N4 NO Wo IIO dL be¢aewbulaarvern xnuIS 2SGalbm 1} 3} ES .Jj}IT �"'S$5250`. 1S]560 NO BIU NO do NO dD NO dO NO lil (wrnLn i7-2SGabn+ NA xD Blo 110010 ES NP $9J 511 $I,IIOW NO BID NO dD f10 dD ."o, owS od.C.wT Cul aN r' -1 Mn RA rapW as ViceawrCmmernonr VWa:uW..rt ca puorN p.oaur liXOiPOSLCN OII. It[M a} { pugM p.oawr l[XO xmmk �}ip 5wlananC pa.tlM. Gurkxeam; {nobrt I1IM.II numeA M^eur ltSCO Mnhhrxl5e.J 011 r}} 4,,,r.4 Xm...r rvP.p.UPnct M1tin rxrnllxp .1a pw..a o. m.,....,a.N.rl.; 1-11 nward: CWC Olemical INp nems 3, 2, 3, °, 13 0.etl Hiver Specialties, INC: hems 6, e, II, 16, t], 19, 19. 21, 33 ,ite0ne LandscaPe WPPIV: Items ], 24 W,,,, 10, 11, 15, 22 - Nppward/rva Bid: uem 5 due no no bids received for this Item. m. NoAwa,1No Bid:llbetlrawnlncourtP cordancevnth Loal Governmem code M).02]Ibl. between Winfield. Red Piwr Speaialtiesand CWCChemiu, �o j1v?rCn 1 rd pward for Item 9 was drawn ib= Award loc Item 16 was drawna5: Y pward tar nem 20 was drawn as: CL _ day of 20ll by isibn i rt W Uls o 9 �^ 17-098 Repair of Exposition May 2017 Brazos Pav!ne Inc Full triping 18,050 FEET 1$108 /foot X58,694.00 X50.86 Lot o/fin—fnnt K1716000 Price IZ Price Pavement Recommended Award: A-1 Construction Company Approved by Commissione rs C u rt on this day of20176y '\ \ 1 oltline the position of Beltrand Pavement Markings Lene Sar Paving ^/ $309,7225- BID disq.airfied, packet `JI $280,49450; ALT:$284,59350 incomplete. I I 0 20 days 6days repaysto parting lo, l0' days for fog seal, 1 days handicap- 6 Projea5chedule-Calendars days to complete price m alloticc to Proceed is received? 60 days 104 days: l4 days pat ching+60 days required to cure+30 days seal & stripe. emblems iday fire and towing zone striping, 2 days whRe 4 re striping 35 days 30 days Pavement Recommended Award: A-1 Construction Company Approved by Commissione rs C u rt on this day of20176y '\ \ 1 oltline the position of Beltrand Pavement Markings Lene Sar Paving ^/ $309,7225- BID disq.airfied, packet `JI $280,49450; ALT:$284,59350 incomplete. I I 0 13 1 Xme olr:ce vmmos xe kfl% crvP emon oanol -a aC' aG: sc CaY ^AiX I { el _ cM1� p `y Ee . 0 C6 I G w ¢ 4 G` - a.0 s Lc a ne Oq Xy [ca e1 .o . .. e.l a.. —cl 7155S+. 6i.Wl 3_pc 5335 55. 9S 5 ?: $1 SO 5. 00 5 3 6 In S 5 1 $ 5 I W " +C S.c 9 5 9C S. 523 ll2l nc Ic 11 5 Ll 5 5 Gtq S SES, 5. S. 5 SSP SSS S - 5 52.06 551ac 5 5 3 5l� 11 In 13 $L r0) SL S27W 'SO CCaSC�-In %e 5 SP :;$.33325 1 $635 i 59O 3 $0 WS y29 $C �. ::' S..0 "L -.55 <A 2$ $6] " x51 391 sn.Il.1,. 56 "cv Cnu., —n l 5 % s B 1. sl.'. SIn M -$ .9 1 SO Wi(p In Cc Ile n 5 . - 5 5 5! 5 .:! Y 15'. on lm In 5 1 CQ 5 53 'r $L ] SC �T:N so .11. 1— 7115y 5 OJ 5 Gl 5 $ S 55 5' S.0 S s. 5 5-- 5 Xe J85 $B 251' $23 'S33E I 5 -, 3 3R�i 1 r 5 CC S 5. 5 In 5 S '_ 5 5 5 -0 ' S':0E 5 5. - 5 9 0 5 3] 5 5 A 1 5 5 1 SE_—.11C1117 5;_ SC S ) 30 5 S W 5 5' . 5 - YS S6 C0 C S 4]6 X'c M1F8 •5 3aSII 5 250 -5 56] 50 $_ ,P 1.pa n."".c %' S SWtt $S 34S Y $ -I 5 17 v,5 n 4 k O ] 5 C 5 5 o_ S -1.f 5 32..'o s"; OJ SI 003 45-a 14 3 $ .O 93 '25-- 8x5 ttp SS YdS $SOW 516 6 � 500 bC_� �F ,i _ G 5 15 _1 5..:20 5.,. 5b 5 5.9 a, St9 5: 11Y 5 11,751 E] 52.Cu _ ebi 31$: SaS,]199 ix. Sa-E 5.1: 51 CE I .'%l E -$SW 53,5. 1 %$5 3 'Ij..] Na ra:.lo C. 5 .6,:.:L 1. In •Il:'.L u,3 _ .£..RL�fS 5:]9900 Z�AJ F'•4 h< a -L a('. a.c COS: 5<,]OO OO $<. 7' _� �� ;�-`� 4 to - or 'f Cc, 'I [ Ili 3 L] 59:331 W ': . L T $AA 29 a;.. Sal aE. S t 31;3 S 5- on S =. rnar-Ic. 6vea'r 56z,<a: 40 9 Su <. S:'.,65000 $1:x,]39.30 t '--4.{ �� 1 - T _ y }5663E4W W S_3<)65 a< -Y t+--'� 5 0 9 W 2 "- ase t<: hi9 Vea a 5111.114. $i, 550 1 /O r 52:,711 I nes 1 9L3... >. I 'S 6.v -n8.: zi]cnf,.:o.r C -SJ -c ,.L...'z: Inl cn8 a:e { 1. G N'll nen^a.e[ R AUBn CMn¢ 13(C51nGO 4. Nees. s: Pe':e.. y.0 of oe ir'..n 1"L. a[» a ..e n_a8e' aAec.,r^,,.ee b-+ r.[ r omey <o.va _ SsmA r� emoyr 1: Recc—ended lawaad: DAHiLL t'_ ❑,�y/��/� ppro�ed by Corn si ner's Court on this day of , 2017 by ` (�.r— holEingtbepositionol`"UJ BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2016-2017 BUDGET YEAR NO. 16117 32.1-32.9 On this the 9th day of May 2017 at a regular meeting of the Commissioners' Court, the following members were present: A. Duane Peters, County Judge, Presiding B. Steve Aldrich, Commissioner, Precinct 1 C. Sammy Catalena, Commissioner, Precinct 2 D. Nancy Berry, Commissioner, Precinct 3 E. Irma Cauley, Commissioner, Precinct 4 F. Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on 9th day of May 2017 the Court heard and approved a budget amendment for the 2016-2017 budget year for Brazos County, Texas; and WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 6 September 2016, the following amendment(s) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 9th day of May 2017. THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS. By: �— Duane Peters, County udge Original: County Clerk's Office and Attached to the original budget -31 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 16117 . 32.1 51912017 FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease General Fund I Commissioners CourcComm cwy De anmental Su, rt 34.933.00 General Fund I Infonnatiun Technolev Salzry&Waves 21.330.00 General Fuod Information Technology tlenefity 9,594.001 Gencml Fund Infgmratian Technoloev I De admental Su on 2,784,00 Gencml Fund (nCotmatian'Pechnoloev I I Miner Acquisitions 1,730.00 Increase Decrease - 0100 111101500 I CR Covtingenc, 1 34.938.001 0100 14000100 51300000 Cmnmiesimtcrs Court and FI' Saler;Swfl' 20.98000 Reallocation of funds to the ao tro rriatc accounu to su i on the additional re¢onnel oosition that ryas a roved in Commissioners Court on /,lav 2.2017. riiiilcconnOn t ur ns2F'Onh7ilt tiS'.`a`£ �7d10,`&r+� " - "�'.�`s%"s"-'+�`"°� +�Y""r�4�`:a" .. • � i4<<#P`� _ -. FUND DIV ACCT DRICR ACCOUNTNAME Increase Decrease - 0100 111101500 61130000 CR Covtingenc, 1 34.938.001 0100 14000100 51300000 DR Saler;Swfl' 20.98000 0100 14000100 51730000 DR I Cell Phone Allowance 350.00 0100 14000100 53100000DR Social Security 1,632.00 0100 N000100 53101000 DR Pies Benefit 23.00 0100 Pi 000100 53200000 DR Retiremeu2.956.00 1180.001 0100 14000100 53300000 DR Fm Iocee Health Ins 580.00 0100 14000100 53800000 DR W'orker's Com 6300 0100 14000100 60311000 DR Software -No Tv• 484.00 0100 14000100 61110000 I DR Conference S Seminar Fees 1500.00 0100 14000100 61801000 1 DR (Travel 800.00 0100 14000700 67203000 UR 1 Minor Co.,pwuQ(ardwarc 1,100.00 0100 14000100 671_94000 DR Egnu ment-Telephone 130.001 Vol. BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 16117 - 32.2 51912017 FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION I Increase Decrease Germ! Fund Commissioners Comt Contin¢cnee Dr anmenml Su o¢ .a's�*%:�?w'.8`a�:�l - ° '� 41.209.00 GenemlFord Purchasine Sal',&,Wacs 1 29762.00 General Fund Purchasine Benefits 11,441.00 I I I FUND I I ACCT DR/CR ACCOUNT NAME Increase Decrease 0100 1100/500 61130000 CR Cmaingenec 31.209.00 0100 14000100 Commi,muers Court and Purchasing UR Solan, - Stall Reallocation of binds to the acnro mate account; to support the additionalene �onnel pcsition that %ran approved in Commissioners' Court on Mav?, 2017. IFirr7Acniniiiin •,I.ur its c (1'nli`_ - %:4 .... .T� �"i.-3G�.. :zR „ .a's�*%:�?w'.8`a�:�l - ° '� "kms"`° I I FUND DIV ACCT DR/CR ACCOUNT NAME Increase Decrease 0100 1100/500 61130000 CR Cmaingenec 31.209.00 0100 14000100 11300000 UR Solan, - Stall 29 762.00 0100 14000100 53100000 DR Social Secunry 2277.00 0100 14000100 53101000 DR Fle<Benefit 28.00 0100 14000100 53200000 DR Retirement 4,167.001 01110 14000100 53300000 DR Em lovee lienith Ls 4 880.00 0100 14000100 53800000 DR Wmkcr's Com 95.001 Vol. _c,2 pa,_,21.,y' BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 16117 - 32.3 519/2017 FUNDDEPARTMENT i DIVISION CATEGORY DESCRIPTION I Increase Decrease General Fund I Commissioner Court Non -Departmental Minor Acquisitions 1 553.791 General Fund Information TechnolOQY IT Smices I Dc2a nncntal Support I 565.791 I I FUND I ACCT I DRICR ACCOUNTNAME Increase Decrease I I 11000500 I I � I OIUO _ 14000200 Cgmmirsioners Cart and Infomwimt'fec inoloqu I I I Rcallocmion of funds to the a _ ro riate accouns to porchasc mo disk dHi es fur the Productio t Serve -Refresh_ x LDeparfrnent - I`§, �Date :' '$rg; i r� Mw R .ice t ...��h ��✓OI� County,Judge Approva xsT,'�{�;$iDate III I I I I FUND DIV ACCT I DRICR ACCOUNTNAME Increase Decrease 0100 11000500 672113000 1 CK dlinor Cum inter llardwnre 568.791 OIUO _ 14000200 50500000 DR Equi mm& ll Enhancement 565.79 I I I I �- BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 16117 - 32.4 51912017 FUND DEPARTMENT I DIVISION CATEGORY DESCRIPTION Increase Decrease General Fund Other Rr: Cnue t 100.00 General Fund }Ivmav Resource Departmental Su ion 100.00 FUND DIV I I I I I I I 100.001 0100 I 61235000 DR Don:aioas Other 100.00 Car vxis,i.ners Cowl and Iiwnan H"oarees I I 'I a wwssniee a donntion from Insurers of'Feeas. Fands will be used to purchaw tt c grand prize for the Health 8 Safety Espo. FUND DIV I ACCT-DP/GR ACCOUNT NAME Increase I Decrease 0100 46023000 1 CRUonatinns-Other 100.001 0100 15000100 61235000 DR Don:aioas Other 100.00 I I I I I I I I I I I I BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 16117 . 32.5 5/912017 FUND I DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease General Fund I Commissions^s Court `en -De anmen;n! \1inur An uisitions 740.00 General Fund Information Teelm't"L, tT Services Departmental Su on 740.00 I I ACCT I DR/CR ACCOUNT NAME I 0100 11000500 I 11,rimcrs I I I 0100 14000200 I I I 111rintcrs 7-0.00 Commissioners Co., and Information'I'echeolmn' I I Reallocation of funds to the appropriate accounts to purchase a reolaccmem minter for 272nd District Court. k[o�.",\ccirudiin'• I'ur usv.OnI��MM7S'? ,Y..'."�",>a�:W�'s�,'.ii 3'�.r",nKL'.. .: �h", . :ii3!": F��"X's'ks>�1�>�3 moi`. :. I I FUND DIV ACCT I DR/CR ACCOUNT NAME I Increase Decrease 0100 11000500 67670000 CR 11,rimcrs 74U.00 0100 14000200 67670000 DR 111rintcrs 7-0.00 I I I I I I � I I j I I I \.'oi. _ 5 Pgs�2�G BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 16117 - 32.6 51912017 FUND DEPARTMENT I DIVISION CATEGORY DESCRIPTION Increase Decrease General Pennancan General Pennmrem Impure. Improe Fund Fund Cnpiml Prciecc capital Outinv 57.37 General Permanent Ira rov Fund Other Financine Sources 37.9 i General Fund I Other Financia Souris 57.3' General Fund Constabic Pct. aa_ Minor Ac uisitions 1 57.37 I I I I 1 I I I I I I I I I I 1 i 1 1 1 0100 415000 90 Comm "ionern Canrt and Comtahlc I'm 4" - (Transfer from Can. Imp, Fund 1 57.871 Reallocation of funds to the appropriate accounts to purchase a bWkct for a patrol unit. 67390000 1 IDepartmentTAp__;,.. t:'k`; t[3ikDate {County" udge App%!:y— 'Date; FOl t\CCOIIrnln�I�Ur 10\C\t1n1NFAT.T'," 'ni".m�"�'p .ap, j I I I I FUND DIV ACCT I DR7CR I ACCOUNTNAME Increase Decroase 4500 63000$00 80890000 CR V'ehlcles $7$7 4500 91300000 DR 1'ransfcrto Gencral Fund 1 57.87 1 0100 415000 90 CR (Transfer from Can. Imp, Fund 1 57.871 0100 30201100 1 67390000 1 DR IVehicle Emui mem 57.871 I I I I I L 1 I I I I I I Vol. _ 12�S clz Pg. �_� BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 16117 - 32.7 519/2017 FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease Generall'und Sheril7Adminkir.tion I Jail De arenental Su « 1 500.00 General Fnnd I Sheriff Administration Jail Minor Ac uisltions 500.00 FUND DIV I I DRICR ACCOUNT NAME I I I 605110000 I I Equipment C I Enhancement 500.00 I I I DR I I I I I I Cllnunisrientry Cnvrt and SO -Jail I Reallocation of fiords to the aLpropriate accounts to PUrCIIUSe en additional 2rinter to help with intake, VOL FUND DIV ACCT DRICR ACCOUNT NAME I Increase I Decrease 0100 ?8002000 605110000 CR Equipment C I Enhancement 500.00 0100 28002000 G7670000 DR Primets 500.00 I I I I I I I I I I VOL BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 16117 - 02.8 5/912017 FUND DEPARTMENT DIVISION I CATEGORY DESCRIPTION I Increase Decrease General Fund lueende 9'YC Perole I Rerairs&Maim. 395.00 General Fund I Juvenile TYC Parole Minor Acquisitions 395.00 I CR Equipment -Maint,mnice I 0100 31010000 67287000 DR IFouinment-Radios I i I Coounicsinnen Court and.luvenite Renllocueion of funds to the appropriate accounts to purchase additional rndiov for the surveillance team. 1'ui.Xccouiiiin'sLdr"insc "Onl y' �Aktoom" 4F�� °eL�° ' m"a�!WQ' FUND I DIV I ACCT DR/CR ACCOUNT NAME Increase Decrease 0100 3101DU00 6$320000 CR Equipment -Maint,mnice 395.00 0100 31010000 67287000 DR IFouinment-Radios 395.00 I Vol.--a,S oZ pg=vZ / PERSONNEL CHANGE OF STATUS REQUESTS Commissioner Court Date: May 09, 2017 Department Submitting Information: Human Resources Purpose of Submissions: Consider and Take Action on Change Requests Department Submitting Employee Request Action Requested Request(s) Applies To Brazos Center Franze, Kirby Change of Status District Attorney Calderon, William Separation Exposition Complex Jones, Brianne Employment Fleet Services Reynolds, Zachary Change of Status Purchasing Contreras, Leslie Change of Status Sheriff's Office —Admin. Hamilton, Tracy Change of Status Sheriff's Office — Detention Arjon, Jesse Blasienz, Andrew Bustos-Lozano, Juan Change of Status Change of Status Employment Conover, Ryan Change of Status Cook, Laurie Change of Status Gibbs, Myrtle Employment Greiner, Christopher Change of Status Hodge, Melrita Change of Status Jurk, Elizabeth Change of Status Lukach, Kyle Employment Maldonado, Moises Employment Reyes, Daniel Change of Status Schott, Michael Employment Shelton, Windy Change of Status Walley, Catherine Change of Status vol. ---- - — Tax Office Ontiveros, Devin Change of Status Approved in Commissioners' Court: May 09, 2017 County Judge's or Commissioner's Signature: (This Copy to be attached to minutes) Vol. Laura Taylor Davis Brazos County Treasurer ldavis®co.bcazos.tx.us BATE: 04/21/2017 TO: Hon. Duane Peters, County Judge Hon. Steve Aldrich, Commissioner Hon. Sammy Catalena, Commissioner Hon. Nancy Berry, Commissioner Hon. Irma Cauley, Commissioner Candy Gallego, Administrative Assistant FROM: Laura Taylor Davis, County Treasurer RE: Quarter Ending 03/31/2017 Investment Report 200 S. Texas Avenue, Ste 240 Bryan, Texas 77803 Tel: 979-361-4346 Duane Peters Die County Judge This report is made in accordance with provisions of Gov.Code 2256, The Public Funds Investment Act, which requires quarterly reporting of investment transactions to the Commissioners' Court. The Brazos County Investment portfolio earned an average yield of 0.6222% on the quarterly average balance of $3,697,905.71 invested with TexPool for the period ending 03/31/2017. Investment interest deposited during the quarter was $3,935.92. Actual ending balance invested at 03/31/2017 was $6,366,138.32. The average rate of interest earned on the depository checking account balances for the quarter ending 03/31/2017 was 0.25% netting $75,469.90 for the quarter end on an average depository investable balance of $122,618,245.43, Total interest earned for quarter ending 03/31/2017 was $79,405.82. investment Strategy The Brazos County Investment Strategy will remain unchanged, keeping investments very short -termed & liquid. With the safety of principal as the foremost objective of the County's investment policy followed by liquidity and yield - it seems prudent to continue keeping the majority of available funds in the County's depository where all funds are 110% collateralized. With the Brazos County depository contract Brazos County earns a fixed rate of 0.25% on the funds held in the checking accounts for the term of the contract. For diversification the County has an investment account with TexPool that provides the safety of an overnight market. An investment of $4,000,000.00 was deposited in TexPool in March in anticipation of rising interest rates. VOL summary of Portfolio Changes The deposit of interest is the only portfolio change to balances at this time and the Weighted Average Maturity of investments remains at 1 day due to the liquidity of funds invested with TexPool and on deposit at Branch Banking d Trust. FY 2017 INTEREST RATES AND EARNINGS BY MONTH October 2016 November 2016 TexPool Interest Interest Rate 767.18 0.3828 773.49 0.3987 Cking Acct Interest Interest Rate 17,674.59 0.2500 16,759.52 0.2500 December 2016 916.55 0.4570 20,012.46 0.2500 Q/E 12/31/2016 2,457.22 0.4128 54,446.57 0.2500 January 2017 1,080.28 0.5385 24,946.18 0.2500 February 2017 1,013.46 0.5591 24,604.77 0.2500 March 2017 1,842,18 0.9665 25,918.95 0.2500 Q/E 03/31/2017 3,935.92 0.6880 75,469.90 0.2500 Attached are the following reports: 1) Cost Amount Summary of Investments by Fund 2) TexPool Quarter End Activity Report 3) Investments by Fund Group and Strategy Type To the best of our knowledge the investment portfolio in this report conforms in all respects to the Investment Policy of Brazos County and is being managed under the investment strategy of said policy as apppoyed by th 'ommission is Court of Brazos County. / Laura Taylor Davis,County Treasurer, CIO Date y'14�i j Angie Be , Asst. Chief Deputy Treasurer, CIO Date Vol.- �L.✓sa_ Pg._ %5 COST AMOUNT SUMMARY OF INVESTMENTS BY FUNDS TexPooi $ 6,366,138.32 Cost of all funds invested for the month of MARCH 2017 $ 6,366,138.32 Value is the same because all investments are with TexPooi and the Share Price is maintained at $1.00 TEXPOOL QUARTER ENDING 03/3112017 ACTIVITY REPORT FUND 1 - POOLED FUND GROUP DATE DESC. GENERAL FUND EXPO. COMPLEX TOTAL s':,12731/,1,6y ::DECEMBER BALAN.C.E' 4$ 2;362?202 40,' .;$.,; 7$;2;362 20.23 01!31/17 JANUARY INTEREST $ 1,080.28 $ ,$x;1080:-28+ ¢09231l17t <u 17►NUARXiBALANCEus' i$ 2;363;282 6$ t$ R : fig;, *>, x$£2;363,282;68;, 02/28/17 FEBRUARY INTEREST $ 1,013.46 $ i$ 7 0,13 46` Y02L26/17f; IFEBRUARYBgLANCEa ,$ ,_2(364j296142$ a '' ,>_ ;$.2;364;296 All 03/31/17 MARCH INTEREST $ 1,642.18 $;$,M;i'1ff642 18 03:l.31(17r 5 MARCH'BALANCE i $_6',3.66;13832 ,$°' ;;$;6;366,738!329. INVESTMENTS BY FUND GROUP AND STRATEGY TYPE FUND 1 - POOLED FUND GROUP General Fund $ 6,366,138.32 Health Endowment Fund $ - State Lateral Road $ Courthouse Security $ lF3S,tjate9Yype,OPERA,[TIC=DS',6 36§Q 36 32 General Obligation Debt Svc. $ � Strategy T,:ype DEBT RaUIGfi FONDS ; n$ RM General Permanent Impv. $ Exposition Center Fund $ ae9Y�Ft1!PeS�lg2?PFO�ItP ��, 0-10-M-10.1000, E ma�aa..r,Funtlpa1er,Grouplota�l$6,3¢6,1L6.32w2 BOOK VALUE OF ALL INVESTED FUNDS AS OF Q/E 3/31/17 $ 6,366,138.32 Fol .