HomeMy WebLinkAbout2017-04-04 10:00AM REGULAR MEETINGBRAZOS COUNTY
BRYAN,TEXAS
NOTICE OF MEETING AND AGENDA
BRAZOS COUNTY COMMISSIONERS COURT
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THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET
IN REGULAR SESSION ON APRIL 4, 2017 AT 10:00 AM IN THE
COMMISSIONERS COURTROOM OF THE COUNTY
ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVE., SUITE 106,
BRYAN, TX 77803
Invocation and Pledge of Allegiance
- U.S. and Texas Flag - Chaplain G.H. Jones and Commissioner Catalena
2. Call for Citizen input and/or concerns
3. Presentations and/or Discussions
Presentation about services offered by NAMI Brazos Valley.
Consider and take action on agenda items 4-22:
P 2: I u
I i`'''''
4. Proclamation 17-018 declaring April Confederate History and Heritage Month in Brazos
County.
5. Consider and take action of a one time waiver of a provision in the Rules for the Burial of
Paupers.
6. Request approval of the Risk Management 2017 Property Renewal Questionnaire.
7. Discuss and take possible action on a contract with Madison County for the housing of
pre -adjudication youth.
8. Discuss and take possible action on a contract with Grimes County for the housing of
pre -adjudication youth.
9. Discuss and take possible action on a contract with Walker County for the housing of
pre -adjudication youth.
10. Discuss and take possible action on a contract amendment with Leon County for the
housing of pre -adjudication youth.
Vol. 07'J2 Pg. 171
11. Discuss and take possible action on a contract amendment with Houston County for the
housing of pre -adjudication youth.
12. Approval of the No Award of RFP # 17-251 Surveillance Video System Upgrade for
BCDC.
13. Permission to advertise RFQ # 17-273 Professional Services for Various Design,
Surveyor and Geotechnical Services.
14. Approval of contract # 17-295 with Strong Surveying for Stousland Road Project not to
exceed $2,200.00.
15. Approval of easement and damage waiver with BTU for the additional service requested
for the Expo expansion, Phase I11.
16. Consider and take action on the Wellborn Special Utility District cost estimate of
$19,730.00 for the lowering and encasement extension of a 4 -inch waterline a distance
of 40 feet crossing under the expansion part of Cherokee Drive. This work is needed in
order to accommodate the widening and improvements to be made to Cherokee Drive.
Site is located in Precinct 1.
17. Approval of Treasurer Report for February 2017.
18. Tax Refund Applications for the following:
• a. Linh Le - Overpayment $8.25
• b. Providence Title Co. - Overpayment $129.49
• c. Rondi Button - Overpayment $50.00
• d. Eric Laird - Overpayment $107.12
19. Commissioners Court minutes for the following dates:
• a. March 7, 2017 - Regular Meeting
• b. March 14, 2017 - Regular Meeting
• c. March 21, 2017 - Regular Meeting
• d. March 27, 2017 - Workshop Session
• e. March 28, 2017 - Regular Meeting
20. Budget Amendments.
Budget Amendments FY 16/17 27.1 -27.8
21. Personnel Change of Status.
Personnel Action Forms
22. Payment of Claims.
23. Acknowledgement of the City of Bryan and Brazos County Economic Development
Foundation, I no. independent auditor's report and financial report for year ending
September 30, 2016.
24. Sheriffs report on inmate population.
25. Announcement of interest items and possible future agenda topics.
26. Call for Citizen input and/or concerns
27. Adjourn.
Vol. a.s-i Pg. /7,J
PUBLIC COMMENTS
Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four
minutes per. person. Persons are invited to submit comments in writing on the agenda items and/or attend and make comment at
the Commission meeting, Members of the public are reminded that the Brews County Commissioners Court is a Constitutional
Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas Constitution. As a
Constitutional Court, the Brews County Commissioners Court also possesses the power to issue a Contempt of Court Citation
under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in attendance at any Regular,
Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to,
and/or addressing the Court; in participating in public discussions before the Court; and in all actions in the presence of the
Court. Those members of the public who are inappropriately attired and/or Me do not conduct themselves in an orderly and
appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and/or continued disruption of
the meeting may result In a Contempt of Court Citation.
it is not the intention of the Brazes County Commissioners Court to provide a public forum for the demeaning of any individual or
group. Neither is it the intention of the Court to allow a member (or members) of the public to insult the honesty and/or integrity
of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively. Accordingly,
profane, insulting or threatening language directed toward the Court and/or any person in the Court's presence and/or racial,
ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following sanctions:
1. cancellation of a speaker's time;
2. removal from the Commissioners Court;
3. a Contempt Citation; and/or
4. such other and/or criminal sanctions as may be autherized
under the Constitution, Statutes and Codes of the State of Texas.
The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted
prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The
Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. however, responses
from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without
notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County Judge
and/or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite existing
policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Teras Open Meetings Act Section
551.042.
INVOCATION
Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court, The
views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not
necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required
to attend or participate in the Invocation and such decision will have no impact on their right to actively participate in the
business of the Court.
The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave., Suite 106, Bryan, TX 77803 is
wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two
working days before the meeting. To make arrangements, please call (979) 361-4102.
Vol. ZJL Pg. / 7-�Z
MINUTES
APRIL4, 2017
BRAZOS COUNTY COMMISSIONERS COURT
REGULAR MEETING
A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the
Brazos County Commissioners Courtroom in the Administration Building, 200 South
Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday,
April 4, 2017 with the following members of the Court present:
Duane Peters, County Judge, Presiding;
Steve Aldrich, Commissioner of Precinct 1;
Sammy Catalena, Commissioner of Precinct 2;
Nancy Berry, Commissioner of Precinct 3;
Irma Cauley, Commissioner of Precinct 4;
Karen McQueen, County Clerk.
The attached sheets contain the names of the citizens and officials that were in
attendance.
1. Invocation and Pledge of Allegiance
- U.S. and Texas Flag - Chaplain G.H. Jones and Commissioner Catalena
2. Call for Citizen input and/or concerns
There was no citizen's input.
3. Presentations and/or Discussions
Presentation about services offered by NAMI Brazos Valley.
Julie Overstreet with the National Alliance on Mental Health (NAMI) Brazos Valley spoke
about the services they provide. Mrs. Overstreet said that NAMI Brazos Valley serves
seven (7) counties in the Brazos Valley. She said that they offer support groups every
FVC ,3 L Pg.7�
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Tuesday at 6:30 p.m. for those living with mental illness and a separate support group is
offered for family members. Mrs. Overstreet said that they also provide education
classes for parents, teachers and individuals. NAMI Brazos Valley offers veteran and
military family services, suicide prevention and awareness, and drug and alcohol abuse
support.
Commissioner Cauley said she is aware of the services NAMI Brazos Valley provides
to the community and that the community is stronger because of their efforts.
Commissioner Berry echoed Commissioner Cauley's statement and thanked Mrs.
Overstreet for all they are doing.
Commissioner Aldrich asked what they could do as Commissioners to help NAMI
Brazos Valley.
Mrs. Overstreet said that NAMI Brazos Valley would benefit by teaming up with MHMR
of the Brazos Valley and law enforcement since they are such a small organization. Mrs.
Overstreet also invited the Court to attend a luncheon on May 25, 2017.
Consider and take action on agenda items 4-22:
4. Proclamation 17-018 declaring April Confederate History and Heritage Month in Brazos
County.
The County Judge read aloud Proclamation 17-018 declaring April as "Confederate
History and Heritage Month" and presented it to Bill Boyd with the Sons of Confederate
Veterans.
A copy of the proclamation is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Sammy Catalena. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters.
5. Consider and take action of a onetime waiver of a provision in the Rules for the Burial of
Paupers.
Judge Peters explained that rules state that the county where the pauper dies is the
county that pays for the cremation or burial. However, the county where this person died
has refused to pay for cremation because he has only been a resident for a short time.
This exception is for someone who is a former resident of Brazos County and also a
veteran.
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley,
Peters.
6. Request approval of the Risk Management 2017 Property Renewal Questionnaire.
vol. z 3f Pg. 174
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters.
Discuss and take possible action on a contract with Madison County for the housing of
pre -adjudication youth.
A copy of the contract is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters.
8. Discuss and take possible action on a contract with Grimes County for the housing of
pre -adjudication youth.
A copy of the contract is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Steve Aldrich. Other. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters.
9. Discuss and take possible action on a contract with Walker County for the housing of
pre -adjudication youth.
A copy of the contract is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters.
10. Discuss and take possible action on a contract amendment with Leon County for the
housing of pre -adjudication youth.
A copy of the contract amendment is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters.
11. Discuss and take possible action on a contract amendment with Houston County for the
housing of pre -adjudication youth.
A copy of the contract amendment is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters.
12. Approval of the No Award of RFP # 17-251 Surveillance Video System Upgrade for
BCDC.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Vol. a2 S Pg. 177
Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters.
13. Permission to advertise RFQ # 17-273 Professional Services for Various Design,
Surveyor and Geotechnical Services.
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley,
Peters.
14. Approval of contract # 17-295 with Strong Surveying for Stousland Road Project not to
exceed $2,200.00.
A copy of the contract is attached.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters.
15. Approval of easement and damage waiver with BTU for the additional service requested
for the Expo expansion, Phase 111.
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley,
Peters.
16. Consider and take action on the Wellborn Special Utility District cost estimate of
$19,730.00 for the lowering and encasement extension of a 4 -inch waterline a distance
of 40 feet crossing under the expansion part of Cherokee Drive. This work is needed in
order to accommodate the widening and improvements to be made to Cherokee Drive.
Site is located in Precinct 1.
Motion: Approve, Moved by Commissioner Steve Aldrich, Seconded by Commissioner
Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters.
17. Approval of Treasurer Report for February 2017.
The Court voted unanimously to receive, approve and order filed as submitted the
Treasurer's report for February 2017. A copy is attached and made a part of these
minutes.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters.
18. Tax Refund Applications for the following:
Vol. �CL Pg. / 7o'
• a. Linh Le - Overpayment $8.25
• b. Providence Title Co. - Overpayment $129.49
• c. Rondi Button - Overpayment $50.00
• d. Eric Laird - Overpayment $107.12
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters.
19. Commissioners Court minutes for the following dates:
• a. March 7, 2017 -Regular Meeting
• b. March 14, 2017 -Regular Meeting
• c. March 21, 2017 -Regular Meeting
• d. March 27, 2017 -Workshop Session
• e. March 28, 2017 -Regular Meeting
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters.
20. Budget Amendments.
Budget Amendments FY 16/17 27.1 - 27.8
27.1 Transfer funds from Non -Departmental to Fleet Services.
27.2 Transfer funds from Non -Departmental to Road and Bridge.
27.3 Transfer funds from Non -Departmental to Facility Services.
27.4 Transfer funds from Non -Departmental to Information Technology.
27.5 Transfer funds from Non -Departmental to Information Technology.
27.6 Reallocate funds for Sheriff's Office -Administration.
27.7 Transfer funds from Non -Departmental to Sheriff's Office - Jail.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters.
21. Personnel Change of Status.
Personnel Action Forms
A copy of the Personnel Change of Status requests is attached.
22. Payment of Claims.
Claims 7154226-7154467
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley,
7VOI_,2Z� Pg --111'
Peters.
23. Acknowledgement of the City of Bryan and Brazos County Economic Development
Foundation, I nc. independent auditor's report and financial report for year ending
September 30, 2016.
The Court acknowledged receipt of the City of Bryan and Brazos County Economic
Development Foundation, Inc. independent auditor's report and financial report for year
ending September 30, 2016.
24. Sheriff's report on inmate population.
Sheriff Chris Kirk said that they have six (6) people visiting their facilities this week from
Lafourche Parish Sheriff's Office. Sheriff Kirk said that Sheriff Craig Webre called and
asked for their help in learning about directjail supervision and they were happy to help.
Sheriff Kirk stated there were 644 inmates in jail, 559 inmates are male and 84 are
female, 60 have electronic monitors and 17 are pending for monitors.
25. Announcement of interest items and possible future agenda topics.
There were no announcements.
26. Call for Citizen input and/or concerns
There was no citizen's input.
27. Adjourn.
Vol. �,} Pg. /�A
The foregoing minutes of the Commissioners Court meeting held April 4 , 2017 have
been examined and are approved in open Court this -a& day of
Mao2017, in Bryan, Brazos County, Texas.
Du e ters Steve Aldrich
County Judge Commissioner, Precinct 1
,A w 4��- -
S3n4my Cat na
Commissioner, Precinct 2
Irma Cauley ' '-�
Commissioner, Precinct 4
Attest:
L
Karen'McQueen
County Clerk
Nancy Berry
Commissioner, Precinct 3
Pg ( of L
BRAZOS COUNTY
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Proclamation
Confederate History and Heritage Month
of
ca was
and also the
V{'IIERF.A.S April
pn l mnrks the which itnceath in sed to exist ich the t the end at fourayearr struggle known as the War Between
the States; and
red itself to be a
ee
nd
dent
on and
WThe State of' Texas
HEREAS subsequently joined if,, Confederate ateand LState, of America and f from 186'1 uuntiln1865 contributed
the service of the Confederate States of America;
over 115,000 soldiers, sailors and marines to
and
WIIEREAS Texas and Brazos County are a collection of many cultures of diverse backgrounds united
by a common history whose sons engaged in honorable and distinguished service for Texas
, as well as, the United States of America; and
and the Confederate States of America,
WHEREAS Our o Confederate tsrwedge that slavery was one of the causes of the
rwas ecognition endedandhereby acknowledges
WHEREAS That the abomination of slavery divided our nation, deprived people of their God-given
inalienable rights, and was a leading cause of the Civil War. Slavery was an evil, vicious
and inhumane practice which degraded human beings to property, and it has left a slain on
the soul of this state and nation; and
WHEREAS etthe c and potro [his country and forge conclusion of the war, many
ofreconciliation;thesame
citizen-soldiers worked tirelessly to
build
WHEREAS We draw courage, strength and wisdom from our past in hopes of understanding who and what
we are as we move forward into the future together; and
WHEREAS The Sul Ross Camp ,k 1457 of the Sons of Confederate Veterans and the Texas Division of
sons of Confederate Veterans are historical, patriotic and non-political organizations
dedicated to ensuring that the true history, is preserved by seeking to honor their ancestors who
taught as citizen -soldiers in the War Between the States ( and who, by four separate Acts of
Congress have been recognized to be U. S. Veterans under federal law, and are entitled to the
same respect as those Union Soldiers against whom they fought); and
WHEREAS Confederate Memorial Day, April 26"i, has been observed in Brazos County for over 100
years to remember the devoted men and women who fought and died for Texas, and to give
thanks for their unselfish sacrifice that future generations might live free and prosper and never
repeat the mistake of the past.
NOW, THEREFORE we, the Brazos County Commissioners Court do hereby proclaim that April, 2017 is
"Confederate History and Heritage Month" in Brazos County and the State of Texas, and particularly of the
role played by Confederate Veterans of all races and ethnic backgrounds in the history of our state and nation.
PROCLAIMED this Y_ day
L f 7.
Duane Peters
County Judge
i
Commissioner Steve Aldrich
Precinct l
Com. sioncr Nancy Berry
Precinct 3
17-018
E
=� s1 Pg.�u
Brazos County Juvenile Justice Center
Detention services Agreement
May I, 20 t7— April 30, 2018
CONTRACT AND AGREEMENT FOR SECURE SHORT-TERM
DETENTION OF JUVENILE OFFENDERS
SPACE AVAILABLE
STATE OF TEXAS
COUNTY OF BRAZOS
BRAZOS COUNTY JUVENILE BOARD
BRAZOS COUNTY JUVENILE JUSTICE CENTER
Detention Services
May 1, 2017 - April 30, 2018
This contract and agreement for secure short-term detention of juvenile offenders is entered into by and between
Madison County, acting by and through its duly authorized representative (hereinafter 'Juvenile Probation")
and the Brazos County Juvenile Board, acting by and through its duly authorized representative and County
Judge, concerning detention residential services provided at the Brazos County Juvenile Justice Center
(hereinafter "the Facility") by the Brazos County Juvenile Services Department (hereinafter "Service Provider")
pursuant to license granted by the Texas Juvenile Justice Department and/or any other appropriate State agency
with licensure or regulatory authority over this facility.
ARTICLE I
PURPOSE
1.01 Whereas Madison County, in order to carry out and conduct its juvenile program in accordance with the Juvenile
Justice Code, Title III of the Texas Family Code has need of the use of detention facilities to house and maintain
children of juvenile age, who are referred to a detention facility for act(s) of delinquency or act(s) indicating a
need for supervision, during pre-trial and pre-dispositional status by the Court. The placement facility to be
utilized is owned and operated by Brazos County and Service Provider, and is located at 1904 HWY 21 W., Bryan,
Texas 77803,
ARTICLE II
TERM
2.01 The term of this Agreement is for 12 months commencing May 1, 2017 - April 30, 2018. It shall be automatically
renewed for one (1) year terms thereafter, commencing May 1st and ending April 30th of each year, unless one
party notifies the other in writing, at least thirty (30) days prior to the expiration of said term, of its intention to
not renew this Agreement.
ARTICLE III
PROVISIONS OF SERVICES
3.01 A. Service Provider will provide; room and board, supervision twenty-four hours per day, seven days a week;
routine medical examination and treatment within the Facility (but shall not provide or pay for emergency
examination, treatment, or hospitalization outside the Facility); an approved education program; recreation
facilities; and crisis intervention to each child placed within the Facility.
B. If emergency examination, EMS treatment, healthcare treatment and/or hospitalization outside the Facility
("Outside Treatment") is required for a child placed in the Facility, the Administrator of the Facility is authorized
Vol. _9��J:—_ Pg. � �y`
Brazos County Juvenile Justice Cotter
Detention Services Agreement
May 1, 2017— April 30, 2018
to secure the Outside Treatment at the expense of Juvenile Probation and agrees to indemnify and hold harmless
Service Provider, its officers, directors, representatives, agents, shareholders and employees from any and all
liability for charges for Outside Treatment. The Administrator shall notify the appropriate Juvenile Probation
officials of Outside Treatment within twenty-four (24) hours of its occurrence.
C. Children from Juvenile Probation who are alleged to have engaged in delinquent conduct, or conduct
indicating a need for supervision, as reflected in a Child in Need of Supervision Order (CINS) will be admitted to
the facility under the authority of any juvenile court having jurisdiction or its designated official. Children not
released within forty-eight (48) hours (excluding weekends and holidays) must have a detention hearing in the
Madison County juvenile court in accordance with the Texas Family Code, Title III (Section 54.01). If the child is
ordered detained, a certified copy of the detention order must be delivered to the detention Facility prior to the
child's re -admission.
D. Each child placed in the Facility shall be required to follow the rules and regulations of conduct as fixed and
determined by the facility administrator and staff of the Facility.
E. Acceptance of a child by the Facility will be determined by Brazos County Juvenile Facility Staff. Service
Provider reserves the right to refuse admission of any child deemed inappropriate. Service Provider has resolved
to operate the Facility in compliance with the Juvenile Justice and Delinquency Prevention Act, and therefore,
Service Provider will not accept children whose detention would prevent the Facility from complying with the
Juvenile Justice and Delinquency Prevention Act or those "juveniles who are charged with or has committed
offenses that would not be criminal if committed by an adult or offenses which do not constitute violations of
valid court order, or such non -offenders as dependent or neglected children." Section 223(a) (12) (A), Juvenile
Justice Delinquency Prevention Act. No child who is intoxicated or in need of immediate medical attention will
be accepted under any circumstances without having been seen, treated and released by a medical professional
and given written medical clearance.
If a child is accepted by the Facility from Juvenile Probation and the child thereafter is determined to be, in the
sole judgment of the Administrator, mentally or physically unfit, dangerous, unmanageable, unsuitable for the
program or combination of such conditions or whose mental or physical conduct would or might endanger the
other occupants of the Facility, then the Service Provider shall notify Juvenile Probation of this determination.
The child shall immediately be removed from the Facility but in no event longer than twenty four (24) hours after
notification. It will be the responsibility of Juvenile Probation, at its expense, to provide for the transportation
for the removal of the child. Any child not removed from the facility within 24 hours will be transported by
Service Provider to Juvenile Probation and Juvenile Probation will be charged the cost of staff, time and fuel for
the transportation. The daily rate of detention shall increase to $200.00 for any child not removed within the 24
hour period.
Any damage to county property or juvenile facility fixtures will be paid for by the Juvenile Probation Department
and charges will be filed against the juvenile with the Brazos County Sheriffs Department.
F. Service Provider agrees that the facility will accept any child who qualifies, without regard to such child's
religion, race, creed, sex or national origin.
G. It is further understood and agreed by the parties that children placed in pre -adjudication care in the Facility
shall be removed from the Facility by the appropriate authorities from Juvenile Probation, or its agents, servants
or employees at the conclusion of the ten (10) day working period authorized by the court order issued at the
conclusion of the initial e en on hearing 15y the judge of the appropriate juvelille caurYunles
been issued authorizing the continued detention, and a copy of the new order has been delivered to the Facility,
or unless a waiver of the ten (10) working day hearing has been executed and a signed copy of the waiver is
received by the Facility. A copy of the order issued pursuant to the waiver shall be furnished to the Facility. The
same understanding and agreement between the parties exists with the exception that court orders may authorize
detention for up to fifteen (15) working days after the initial hearing and detention period.
�2 �
Vol. -� / Pg./ ��O
Brazos County Juvenile Justice Center
Detention Services Agreement
May 1, 2017— April 30, 2018
H. It is further understood and agreed by the parties that, children may be released to the Probation Officer or
other appropriate authority of Juvenile Probation pursuant to: (a) paragraph E of this Article, (b) an Order of
Release signed by the Judge of the Juvenile Court of Madison County.
I. Service Provider shall be in compliance with all standards and requirements of the Texas Juvenile Justice
Department and all applicable State and Federal law.
J. Service Provider shall provide twenty (24) hour supervision for each child, including the supervision by
detention staff during sleeping hours in a Secure Facility.
K. Each child placed in the Facility shall be provided the opportunity to complete the Massachusetts Youth
Screening Instrument (MAYSI-2) as required by the Texas Juvenile Justice Department. Facility personnel
administering the MAYSI-2 shall be properly trained, sign the warning page, and document time and date
administered. The MAYSI-2 shall then be promptly provided to Juvenile Probation of the detaining county.
L. Each child placed in the Facility shall be enrolled in an educational program. Special steps shall be taken to
comply with requirements of Special Education students and their needs.
M. It is further understood and agreed by the parties that nothing in this contract shall be construed to permit
Juvenile Probation, its agents, servants, or employees any way to manage, control, direct or instruct Service
Provider, its directors, officers, employees, agents, shareholders and designees in any manner respecting its work,
duties functions, or pertaining to the maintenance and operation of the Facility. However, it is also understood
that the Juvenile Court of Madison County shall control the conditions and terms of detention supervision as to a
particular child pursuant to the Texas Family Code, Section 51.12.
ARTICLE N
COMPENSATION
4.01 For and in consideration of the above-mentioned services, Juvenile Probation agrees to pay Service Provider the
sum of $100.00 per day; the cost includes any duration during a 24 hour period for each child. The daily rate shall
be paid to Service Provider for each day a child is in detention. The cost is based on the projected actual cost of
care for children in the facility.
4.02 Every child shall receive basic detention services. Additional services that require or request special
accommodations, medications, including, but not limited to: psychological assessments, mental health care,
medical treatment, Chapter 55 evaluations (fitness to proceed), special accommodation services, interpreters,
special dietary needs, will be paid for by the Department.
4.03 Psychological services may be provided to the child on an as needed basis at the request of the Juvenile Probation
Department and shall be paid for by the Department.
4.04 Service Provider will submit an invoice for payment of services to Juvenile Probation on a monthly basis. Said
invoice shall be submitted within ten (10) working days following the end of the invoiced month and shall
include information deemed necessary for adequate fiscal control, including but not limited to: to be attributed to
specific clients if appropriate, date service was rendered, total daily cost, and total monthly cost. Each invoice
received for payment will be reviewed by Juvenile Probation in order to monitor Service Provider for financial
compliance with this Agreement. Invoices submitted by Service Provider in proper form shall be paid by Juvenile
4.05 Service Provider shall account separately for the receipt and expenditure of any and all state funds received from
Juvenile Probation under this contract. Service Provider shall account separately for state funds received and
expended utilizing the following Generally Accepted Accounting Practices (GAAP):
A. If Service Provider has an outside audit completed on a yearly basis which specifies
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receipt and expenditure of State funds. Service Provider shall forward a copy of the
annual outside audit to Juvenile Probation by March 1 following the end of the fiscal
year.
B. If Service Provider does not obtain an annual outside audit, then Service Provider shall
provide a separate accounting of funds received from Juvenile Probation in whole or in
part paid from state funds. The accounting shall clearly list the state funds received
from Juvenile Probation and account for expenditures of said funds including
documentation of appropriate expenditures as well as the year's tax forms and
documentation. The accounting shall be provided to Juvenile Probation thirty (30) days
prior to the renewal date of the contract.
4.06 It is understood and agreed by Service Provider that this Agreement is funded in whole or in part with grant or
state funds and shall be subject to termination without penalty, either in whole or in part, if funds are not
available or are not appropriated by the Texas Legislature.
4.07 Service Provider agrees to make claims for payment or direct any payment disputes to Juvenile Probation's Fiscal
Officer. Service Provider will not contact other department employees regarding any claims of payment.
4.08 Service Provider will provide certification of eligibility to receive State funds as required by Texas Family Code
Section 231.006.
4.09 Except to the extent that a party to this Agreement seeks emergency judicial relief, the parties agree to negotiate
in good faith in an effort to resolve any disputes related to this contract that may arise, no matter when the
dispute may arise. If a dispute cannot be resolved by negotiation, the dispute shall be submitted to mediation
before the parties resort to arbitration or litigation. The parties shall choose a mutually acceptable mediator to
mediate the dispute, and the parties shall pay the costs of mediation services equally.
ARTICLE V
ADDUIONAL TERMS & AGREEMENTS
5.01 Prior to transporting a child to the Facility for placement in detention, Juvenile Probation shall call the Facility to
ensure the child will be considered for acceptance. Placement of children by authorized officers of Juvenile
Probation may be denied as determined by the Facility.
5.02 A child will only be accepted in the Facility upon receipt by the Facility Administrator of a proper
order/ authorization from the Juvenile Court of Madison County.
ARTICLE VI
EXAMINATION OF PROGRAM & RECORDS
6.01 Service Provider agrees that it will permit Juvenile Probation to examine and evaluate its program of services
provided under the terms of this agreement and/or to review its record periodically. This examination and
valuation of the program may include site visitation, observation of programs in operation, interview and the
administration of questionnaires to the staff of Service Provider and the children when deemed necessary.
6.02 Service Provider shall provide to Juvenile Probation such descriptive information on contracted children as
requested on forms provided -by Juvem e Probation.
6.03 For purpose of evaluation, inspection, auditing or reproduction, Service Provider agrees to maintain and make
available to authorized representatives of the State of Texas or Juvenile Probation any and all books, documents or
other evidence pertaining to the costs and expenses of this Agreement.
Vol. oZ_ s� pg. % 8�
Brazos County Juvenile Justice Center
Detention Services Aereentent
May 1, 2017— April 30, 201 B
6.04 Service Provider will keep a record of services provided to Juvenile Probation under this Agreement, and upon
reasonable notice will provide information, records, papers, reports, and other documents regarding services
furnished as may be requested by Juvenile Probation. Service Provider will maintain the records (as referenced
above) for seven (7) years after the termination of this Agreement.
6.05 Service Provider understands that acceptance of funds under this contract acts as acceptance of the authority of
the State Auditor's Office, or any successor agency, to conduct an audit or investigation in connection with those
funds. Service Provider further agrees to cooperate fully with the State Auditor's Office or its successor in the
conduct of the audit or investigation, including providing all records requested. Service Provider will ensure that
this clause concerning the authority to audit funds received indirectly by subcontractors through the Service
Provider and the requirement to cooperate is included in any subcontract it awards.
ARTICLE VII
CONFIDENTIALITY OF RECORDS
7,01 Service Provider shall maintain strict confidentiality of all information and records relating to children involved
in Juvenile Probation, and shall not disclose the information except as required to perform the services to be
provided pursuant to this Agreement, or as may be required by law.
ARTICLE VIII
DUTY TO REPORT
8.01 Allegations Occurring Inside the Facility. As required by Texas Family Code Chapter 261 and Title 37 Texas
Administrative Code Chapter 358, or successor provisions, Service Provider, and any of its employees, interns,
volunteers or contractors, shall report any allegation or incident of abuse, neglect, exploitation, death or other
serious incident involving a child in a juvenile justice facility or juvenile justice program in the following manner:
A. For all allegations and incidents except sexual abuse and serious physical abuse: within twenty-four (24)
hours from the time the allegation is made, to the following:
1. Local law enforcement agency; and
2. Texas Juvenile Justice Department by submitting a TJJD Incident Report Form to facsimile number 1-
512-424-6716 (or if unable to complete the form within 24 hours, then by calling toll-free 1-877-786-
7263, followed by submitting the report within 24 hours of said call). In addition, for serious
incidents, a treatment discharge form or other medical documentation that contains evidence of
medical treatment pertinent to the reported incident shall be submitted to the Texas Juvenile Justice
Department within 24 hours of receipt; and
3. With respect to juveniles placed by Juvenile Probation, the TJJD Incident Report Form shall also be
sent to Juvenile Probation within 24 hours at facsimile number (936) 241-6231 and Service Provider
shall contact Juvenile Probation by telephone at (936) 241-6230 within 24 hours.
B. For allegations and incidents of sexual abuse or serious physical abuse:
1.. Local law enforcement agency immediately, but no later than one (1) hour from the time a person
gains knowledge of or suspects the alleged serious physical abuse or sexual abuse. The initial report
shalCbe made by phone to taw enf r5—cement;
2. Texas Juvenile Justice Department shall be notified immediately, but no later than four (4) hours
from the time a person gains knowledge of or suspects the alleged serious physical abuse or sexual
abuse. The initial report shall be made by phone by calling toll-free 1-877-786-7263. Within 24 hours
of the report by phone, the completed TJJD Incident Report Form shall be submitted by facsimile
number 1-512-424-6716 or by email at abuseneglect®tijd.texas.¢ov and
Vol. s—� pg. J", l
Brazos County Juvenile Justice Center
Detention Services Agreement
May 1, 2017—April 30, 2018
3. With respect to children placed by juvenile Probation, the TJ)D Incident Report Form shall also be
sent to Juvenile Probation within 24 hours at facsimile number (936) 241-6231.
8.02 Allegations Occurring Outside the Facility. Any person who witnesses, learns of, receives an oral or written
statement from an alleged victim or other person with knowledge or who has a reasonable belief as to the
occurrence of alleged abuse, neglect, exploitation, death or other serious incident involving a juvenile, but that is
not alleged to involve an employee, intern, volunteer, contractor, or service provider of a program or facility, shall
be immediately reported to law enforcement or to other appropriate governmental unit as required in Texas
Family Code Chapter 261.
8.03 As used within this Agreement:
A. An allegation or incident includes the witnessing, learning, or receiving an oral or written statement from an
alleged victim or other person with reasonable belief or knowledge as to the occurrence or an alleged abuse,
neglect, exploitation, death or other serious incident involving a juvenile in a juvenile justice facility or
juvenile justice program.
B. A serious incident is attempted escape, attempted suicide, escape, reportable injury, youth -on -youth physical
assault or youth sexual conduct.
C. Sexual abuse is conduct committed by any person against a juvenile that includes sexual abuse by contact or
sexual abuse by non -contact.
D. Serious physical abuse is bodily harm or condition that resulted directly or indirectly from the conduct that
formed the basis of an allegation of abuse, neglect or exploitation, if the bodily harm or condition requires
medical treatment by a physician, physician assistant, licensed nurse practitioner, emergency medical
technician, paramedic or dental.
E. A juvenile justice facility is a facility, including its premises and affiliated sites, whether contiguous or
detached, operated wholly or partly by or under the authority of the governing board, juvenile board or by a
private vendor under a contract with the governing board, juvenile board or governmental unit that serves
juveniles under juvenile court jurisdiction. The term includes: a public or private juvenile post -adjudication
secure correctional facility required to be certified in accordance with the Texas Family Code; and a public or
private non -secure juvenile post -adjudication residential treatment facility housing juveniles under juvenile
court jurisdiction.
F. A juvenile justice program is a program or department operated wholly or partly by the governing board,
juvenile board or by a private vendor under contract with the governing board or juvenile board that serves
juveniles under juvenile court jurisdiction or juvenile board jurisdiction. The term includes a juvenile justice
alternative education program and a non-residential program that serves juvenile offenders while under the
jurisdiction of the juvenile court or juvenile board jurisdiction and a juvenile probation department.
ARTICLE IX
CRIMINAL HISTORY SEARCHES
9.01 Criminal history searches shall be conducted by Service Provider for any and all of its employees, interns,
Valmtteers orfcontractrns-gfooiditrg services in ajuveniie justice facility-ar juvenile justic rograurthatmayhave
direct unsupervised access to children in the facility or program.
9.02 Criminal history searches shall include the following:
A. Texas criminal history fingerprint -based criminal history background search through the Texas Department
of Public Safety.
vol.. L Pg. / 9a
Brazos County Juvenile Justice Center
Detention Services Agreement
May I, 2017— April 30, 2018
B. Local law enforcement sex offender registration records check through the Public Sex Offender Registry on
the Texas Department of Public Safety website.
C. Federal Bureau of Investigation fingerprint -based criminal history background search at the National Crime
Information Center; internet-based searches shall not be used to conduct this background search.
9.03 A copy of the initial criminal history report required by this Agreement and any reports reflecting subsequent
criminal activity shall be maintained for monitoring purposes for whichever of the following occurs later:
duration of the individual's employment or period of service; minimum of three (3) years; or until any pending
litigation, claim, audit or review and all questions arising therefrom have been resolved.
9.04 As used within this Agreement, a disqualifying criminal history is a history that includes any one of the
following:
A. A felony conviction against the laws of this state, another state, or the United States within the past ten (10)
years;
B. A deferred adjudication for a felony against the laws of this state, another state, or the United States within
the past ten (10) years;
C. A current felony deferred adjudication, probation or parole;
D. A jailable misdemeanor conviction against the laws of this state, another state, or the United States within the
past five (5) years;
E. A deferred adjudication for a jailable misdemeanor against the laws of this state, another state, or the United
States within the past five (5) years;
F. A current jailable misdemeanor deferred adjudication, probation or parole; or
G. The requirement to register as a sex offender under Chapter 62 of the Texas Code of Criminal Procedure.
9.05 In addition to the criteria and time frames set forth in the above definition of disqualifying criminal history, an
individual must not have direct unsupervised access to children in a facility or program until at least one year has
elapsed since the completion of any period of incarceration, community supervision, or parole.
9.06 Any of Service Provider's employees, interns, volunteers or contractors with a disqualifying criminal history shall
be prohibited from having direct unsupervised access to children in a juvenile justice facility or a juvenile justice
program.
9.07 Juvenile Probation reserves the right, in its sole discretion, to prohibit any individual with a prior criminal history
from being placed in a position that involves direct unsupervised contact with children.
ARTICLE X
DISCLOSURE OF INFORMATION
—IO:OService-rP ovider warrantsthat, n ing-this-=tract-it has-verif' wing
information to Juvenile Probation, and agrees that it shall have an ongoing affirmative duty under this
Agreement to promptly ascertain and disclose in sufficient detail this same information to Juvenile Probation:
A. Any and all corrective action required by any of Service Provider's licensing authorities;
7
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Brazos County Juvenile Justice Center
Detention Services Agreement
May 1, 2017—April 30, 2018
B. Any and all litigation filed against Service Provider, or against its employees, interns, volunteers,
subcontractors, agents and/or consultants that have direct contact with children;
C. Any arrest of any employee, intern, volunteer, subcontractor, agent and/or consultant of Service Provider
that has direct contact with children;
D. Any finding of "Reason to Believe" by a state regulatory agency in a child abuse, neglect and exploitation
investigation where an employee, intern, volunteer, subcontractor, agent and/or consultant of the Service
Provider that has direct contact with children was the alleged or designated perpetrator;
E. The identity of any of the Service Provider's employees, interns, volunteers, subcontractors, agents and/or
consultants that have direct contact with children that are registered sex offenders; and
The identity of any of Service Provider's employees, interns, volunteers, subcontractors, agents and/or
consultants that have direct contact with children that have a criminal history. For the purpose of this
Agreement, the term "criminal history" shall include: (1) current felony or misdemeanor probation or parole;
(2) a felony conviction or deferred adjudication within the past ten years; or (3) a jailable misdemeanor
conviction or deferred adjudication within the past five years.
10.02 Service Provider agrees and understands it has an affirmative and ongoing duty to ascertain and disclose to
Juvenile Probation any and all of the foregoing information as to any individual, whether an existing employee,
intern, volunteer, subcontractor, agent and/or consultant of the Service Provider, prior to placing that individual
in a position that involves direct unsupervised contact with juveniles in a juvenile justice facility or juvenile
justice program.
ARTICLE XI
EQUAL OPPORTUNITY
11.01 Service Provider agrees to respect and protect the civil and legal rights of all children and their parents. It will not
unlawfully discriminate against employee, prospective employee, child, childcare provider, or parent on the basis
of race, sex, religion, disability or national origin. Service Provider shall abide by all applicable federal, state and
local laws and regulations.
ARTICLE XII
ASSIGNMENT & SUBCONTRACT
12.01 Service Provider may not assign or subcontract any of its rights, duties and /or obligations arising out of this
Agreement without the written consent of Juvenile Probation.
ARTICLE XIII
OFFICIALS NOT TO BENEFIT
13.01 No officer, employee or agent of Juvenile Probation and no member of its governing body and no other public
officials of the governing body of the locality or localities in which the project is situated or being carried who
exercise any functions or responsibilities in the project, shall participate in any decision relating to this Agreement
which affects_oLConfbcts—N th—his/her—per inial Lere¢t nr havP any_ppL,onnl nr pecnniary intnrPcf, rlirpct or
indirect, in this Agreement or the proceeds thereof.
ARTICLE XIV
DEFAULT
14.01 Juvenile Probation may, by written notice of default to Service Provider, terminate the whole or any part of this
Brazos County Juvenile Justice Center
Detention Services Agreement
May 1, 2017—April 30, 2018
Agreement, as it deems appropriate, in any one of following circumstances:
A. If Service Provider fails to perform the work called for by this Agreement within the time specified herein
or any extension thereof; or
B. If Service Provider fails to perform any of the other material provisions of this Agreement, including
failure to achieve the defined goals, outcomes, and outputs, or so fails to prosecute the work as to
endanger the performance of this Agreement in accordance with its terms and in either of these two
circumstances after receiving notice of default, Service Provider does not cure such failure within a
period of ten (10) days.
ARTICLE XV
TERMINATION
15.01 This Agreement may be terminated for any reason:
A. By either party upon ten (10) days written notice to the other party of the intention to terminate; or
B. Upon expenditure of available funds.
15.02 If at any time during the term of this agreement Juvenile Probation, in its sole discretion, determines that the
safety of children being served under this Agreement may be in jeopardy, Juvenile Probation may immediately
suspend the effect of this Agreement, including but not limited to the obligation to pay, upon giving notice to the
Service Provider.
ARTICLE XVI
WAIVER OF SUBROGATION
16.01 Service Provider expressly waives any and all rights it may have of subrogation to any claims or rights of its
employees, agents, owners, officers, or subcontractors against Juvenile Probation. Service Provider also waives
any rights it may have to indemnification from Juvenile Probation.
ARTICLE XVII
REPRESENTATIONS & WARRANTIES
17.01 Service Provider hereby represents and warrants the following:
A. That it has all necessary right, title, license and authority to enter into this Agreement;
A. That it is qualified to do business in the State of Texas; that it hold all necessary licenses and staff
certifications to provide the type (s) of services being contracted for; that it is in compliance with all statutory
and regulatory requirements for the operations of its business and that there are no taxes due and owing to
the State of Texas, the County of Brazos or any political subdivision thereof;
B. Brazos County will maintain in force policies of general liability insurance against loss to any person
($100,000.00) or property occasioned by acts ($100,000.00) or omissions of Service Provider providing limits of
$300,000.00 per occurrence for bodily injury and $100,000.00 per occurrence of property damage. Certificate of
Liability Insurance shall be furnished to Juvenile Probation. Furthermore Juvenile Probation shall be notified
immediately-upan--any-chartges in ttatus-af-the-insuranc y-fumish-update3
certificates of insurance to Juvenile Probation.
C. That all of its employees, interns, volunteers, subcontractors, agents and/or consultants will be properly
trained to report allegations or incidents of abuse, exploitation, neglect, death or serious incidents involving a
child under the supervision of Juvenile Probation in accordance with the requirements of Texas Family Code
Chapter 261 and any applicable Texas Juvenile Justice Department administrative rules regarding abuse,
_ 9
VOLLi-/ pg._�
r3
Brazos County Juvenile Justice Center
Detention Services Agreement
May 1, 2017— April 30, 2018
neglect, exploitation, death or serious incidents; and that, if it has employees, interns, volunteers,
subcontractors, agents and/or consultants that have contact with children in a juvenile justice facility or
juvenile justice program, then it shall prominently post in all public and staff areas of any and all of its
offices/facilities, both the English and Spanish language versions of the following official notice forms that
are available on the Texas Juvenile Probation Commission website: Notice to Public Regarding Abuse, Neglect
and Exploitation and Notice to Ernployees Regarding Abuse, Neglect and Exploitation.
ARTICLE XVIII
TEXAS LAW TO APPLY
15.01 This Agreement shall be construed under and in accordance with the laws of the State of Texas, and all
obligations of the parties created hereunder are performable in Brazos County, Texas.
ARTICLE XIX
VENUE
19.01 Exclusive venue for any litigation arising from this Agreement shall be in Brazos County, Texas.
ARTICLE XX
LEGAL CONSTRUCTION
20.01 In case any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid,
illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceable provision shall not affect any
other provision thereof and this Agreement shall be construed as if such invalid, illegal or unenforceable
provision had never been contained therein.
ARTICLE XXI
PRIOR AGREEMENTS SUPERSEDED
21.01 This Agreement constitutes the sole and only Agreement of the parties hereto and supersedes any prior
understandings or written or oral Agreement between the parties respecting the within subject matter.
This Contract and Agreement is executed with the declared intention of the parties that this Contract and
Agreement is a contract providing for the care of children who have allegedly committed an act of delinquency or
an act indicating a need for supervision, and payment for such care will be made by Juvenile Probation for the
children placed in the Facility by the Judge of Madison County having juvenile jurisdiction
ARTICLE XXII
PRISON RAPE ELIMINATION ACT
22.01 Service Provider shall adopt and comply with all federal, state, county, and city laws, ordinances, regulations and
standards applicable to the provision of services described herein and the performance of all obligations
undertaken pursuant to this Contract, including the Prison Rape Elimination Act of 2003 (PREA) which
establishes a zero -tolerance standard against sexual abuse and sexual harassment of incarcerated persons,
including juveniles, and addresses the detection, elimination, prevention, and reporting of sexual abuse and
sexual harassment in facilities housing adult and juvenile Offenders. [PREA §115.312(a)]
Underr PR1P�,-Sery/rze-Provide—iscomtplyingwith PREA standards-tPRE"1153U(b)jand-shall-make-available
to the CJPO all incident -based aggregated data reports of sexual abuse at its facility within 24 -hours of the
allegation, and all such data may be requested by the Department of Justice from the previous calendar year no
later than June 30o' [PREA §115.387(e) and (0]
10
rVO1-.__"�2/_ Pg.__z&_
Madison County
Probation Department
Jennifer Long
Chief Juvenile Probation Officer
Madison County
Authorized Official
Brazos County Juvenile Justice Center
Detention Services Agreement
May 1, 2017—April 30, 2018
Brazos
County uvern c Justice Center
CEJ
Doug Vance, PhD
Executive Director
Duane Peters
Chairman, Juvenile Board
BRAZOS COUNTY COMMISSIONERS COURT
ON 42,14 120 11_, FULLY EXECUTED IN DUPLICATE, EACH OF
WHICH S ALL HAVE THE FULL FORCE AND EFFECT OF AN ORIGINAL.
By: L) %E:::42tw�
Duane Peters, County Judge
200 S. Texas Ave., Ste. 332
Bryan, TX 77903
Phone: 979-361-4102
Fax: 979-361-4503
Brazos County Juvenile Justice Center
Detention services Agreement
May 1, 2017— April 30, 2018
CONTRACT AND AGREEMENT FOR SECURE SHORT-TERM
DETENTION OF JUVENILE OFFENDERS
SPACE AVAILABLE
STATE OF TEXAS
COUNTY OF BRAZOS
BRAZOS COUNTY JUVENILE BOARD
BRAZOS COUNTY JUVENILE JUSTICE CENTER
Detention Services
May 1, 2017 - April 30, 2018
This contract and agreement for secure short-term detention of juvenile offenders is entered into by and between
Grimes County, acting by and through its duly authorized representative (hereinafter "Juvenile Probation') and
the Brazos County Juvenile Board, acting by and through its duly authorized representative and County Judge,
concerning detention residential services provided at the Brazos County Juvenile Justice Center (hereinafter
"the Facility") by the Brazos County Juvenile Services Department (hereinafter "Service Provider") pursuant to
license granted by the Texas Juvenile Justice Department and/or any other appropriate State agency with
licensure or regulatory authority over this facility.
ARTICLE I
PURPOSE
1.01 Whereas Grimes County, in order to carry out and conduct its juvenile program in accordance with the Juvenile
Justice Code, Title III of the Texas Family Code has need of the use of detention facilities to house and maintain
children of juvenile age, who are referred to a detention facility for act(s) of delinquency or act(s) indicating a
need for supervision, during pre-trial and pre-dispositional status by the Court. The placement facility to be
utilized is owned and operated by Brazos County and Service Provider, and is located at 1904 HWY 21 W., Bryan,
Texas 77803.
ARTICLE II
TERM
2.01 The term of this Agreement is for 12 months commencing May 1, 2017 - April 30, 2018. It shall be automatically
renewed for one (1) year terms thereafter, commencing May 1st and ending April 30th of each year, unless one
party notifies the other in writing, at least thirty (30) days prior to the expiration of said term, of its intention to
not renew this Agreement.
ARTICLE III
3.01 A. Service Provider will provide: room and board, supervision twenty-four hours per day, seven days a week;
routine-medical-eramination-and-treatment-within-the-Facility (but-shall-not-provide-or--pay-for-emergenc),
examination, treatment, or hospitalization outside the Facility); an approved education program; recreation
facilities; and crisis intervention to each child placed within the Facility.
B. If emergency examination, EMS treatment, health care treatment and/or hospitalization outside the Facility
("Outside Treatment") is required for a child placed in the Facility, the Administrator of the Facility is authorized
to secure the Outside Treatment at the expense of Juvenile Probation and agrees to indemnify and hold harmless
1
Brazos County Juvenile Justice Center
Detention Services Agreement
May 1, 2017—April 30, 2018
Service Provider, its officers, directors, representatives, agents, shareholders and employees from any and all
liability for charges for Outside Treatment. The Administrator shall notify the appropriate Juvenile Probation
officials of Outside Treatment within twenty-four (24) hours of its occurrence.
C. Children from Juvenile Probation who are alleged to have engaged in delinquent conduct, or conduct
indicating a need for supervision, as reflected in a Child in Need of Supervision Order (CINS) wilt be admitted to
the facility under the authority of any juvenile court having jurisdiction or its designated official. Children not
released within forty-eight (48) hours (excluding weekends and holidays) must have a detention hearing in the
Grimes County juvenile court in accordance with the Texas Family Code, Title III (Section 54.01). If the child is
ordered detained, a certified copy of the detention order must be delivered to the detention Facility prior to the
child's re-admission.
D. Each child placed in the Facility shall be required to follow the rules and regulations of conduct as fixed and
determined by the facility administrator and staff of the Facility.
E. Acceptance of a child by the Facility will be determined by Brazos County Juvenile Facility Staff. Service
Provider reserves the right to refuse admission of any child deemed inappropriate. Service Provider has resolved
to operate the Facility in compliance with the Juvenile Justice and Delinquency Prevention Act, and therefore,
Service Provider will not accept children whose detention would prevent the Facility from complying with the
Juvenile Justice and Delinquency Prevention Act or those "juveniles who are charged with or has committed
offenses that would not be criminal if committed by an adult or offenses which do not constitute violations of
valid court order, or such non-offenders as dependent or neglected children." Section 223(a) (12) (A), Juvenile
Justice Delinquency Prevention Act. No child who is intoxicated or in need of immediate medical attention will
be accepted under any circumstances without having been seen, treated and released by a medical professional
and given written medical clearance.
If a child is accepted by the Facility from Juvenile Probation and the child thereafter is determined to be, in the
sole judgment of the Administrator, mentally or physically unfit, dangerous, unmanageable, unsuitable for the
program or combination of such conditions or whose mental or physical conduct would or might endanger the
other occupants of the Facility, then the Service Provider shall notify Juvenile Probation of this determination.
The child shall immediately be removed from the Facility but in no event longer than twenty four (24) hours after
notification. It will be the responsibility of Juvenile Probation, at its expense, to provide for the transportation
for the removal of the child. Any child not removed from the facility within 24 hours will be transported by
Service Provider to Juvenile Probation and Juvenile Probation will be charged the cost of staff, time and fuel for
the transportation. The daily rate of detention shall increase to $200.00 for any child not removed within the 24
hour period.
Any damage to county property or juvenile facility fixtures will be paid for by the Juvenile Probation Department
and charges will be filed against the juvenile with the Brazos County Sheriff's Department.
F. Service Provider agrees that the facility will accept any child who qualifies, without regard to such child's
religion, race, creed, sex or national origin.
G. It is further understood and agreed by the parties that children placed in pre-adjudication care in the Facility
shall be removed from the Facility by the appropriate authorities from Juvenile Probation, or its agents, servants
or employees at the conclusion of the ten (10) day working period authorized by the court order issued at the
conclusion of the initial detention hearing by the Judge of the appropriate juvenile court unless a new order has
- een iss'—u—Iec authorizing the continued e en on, and a copy o e newfi — o—r er to eeeenn elrvere�o fheFacili }>-�,
or unless a waiver of the ten (10) working day hearing has been executed and a signed copy of the waiver is
received by the Facility. A copy of the order issued pursuant to the waiver shall be furnished to the Facility. The
same understanding and agreement between the parties exists with the exception that court orders may authorize
detention for up to fifteen (15) working days after the initial hearing and detention period.
Vol. �2S/ pg. / f t
Brazos County Juvenile Justice Center
Detention Services Agreement
May 1, 2017—April 30, 2018
H. It is further understood and agreed by the parties that, children may be released to the Probation Officer or
other appropriate authority of Juvenile Probation pursuant to: (a) paragraph E of this Article, (b) an Order of
Release signed by the Judge of the Juvenile Court of Grimes County.
I. Service Provider shall be in compliance with all standards and requirements of the Texas Juvenile Justice
Department and all applicable State and Federal law.
J. Service Provider shall provide twenty (24) hour supervision for each child, including the supervision by
detention staff during sleeping hours in a Secure Facility.
K. Each child placed in the Facility shall be provided the opportunity to complete the Massachusetts Youth
Screening Instrument (MAYSI-2) as required by the Texas Juvenile Justice Department. Facility personnel
administering the MAYSI-2 shall be properly trained, sign the warning page, and document time and date
administered. The MAYSI-2 shall then be promptly provided to Juvenile Probation of the detaining county.
L. Each child placed in the Facility shall be enrolled in an educational program. Special steps shall be taken to
comply with requirements of Special Education students and their needs.
M. It is further understood and agreed by the parties that nothing in this contract shall be construed to permit
Juvenile Probation, its agents, servants, or employees any way to manage, control, direct or instruct Service
Provider, its directors, officers, employees, agents, shareholders and designees in any manner respecting its work,
duties functions, or pertaining to the maintenance and operation of the Facility. However, it is also understood
that the Juvenile Court of Grimes County shall control the conditions and terms of detention supervision as to a
particular child pursuant to the Texas Family Code, Section 51.12.
ARTICLE IV
COMPENSATION
4.01 For and in consideration of the above-mentioned services, Juvenile Probation agrees to pay Service Provider the
sum of $100.00 per day; the cost includes any duration during a 24 hour period for each child. The daily rate shall
be paid to Service Provider for each day a child is in detention. The cost is based on the projected actual cost of
care for children in the facility.
4.02 Every child shall receive basic detention services. Additional services that require or request special
accommodations, medications, including, but not limited to: psychological assessments, mental health care,
medical treatment, Chapter 55 evaluations (fitness to proceed), special accommodation services, interpreters,
special dietary needs, will be paid for by the Department.
4.03 Psychological services may be provided to the child on an as needed basis at the request of the Juvenile Probation
Department and shall be paid for by the Department.
4.04 Service Provider will submit an invoice for payment of services to Juvenile Probation on a monthly basis. Said
invoice shall be submitted within ten (10) working days following the end of the invoiced month and shall
include information deemed necessary for adequate fiscal control, including but not limited to: to be attributed to
specific clients if appropriate, date service was rendered, total daily cost, and total monthly cost. Each invoice
received for payment will be reviewed by Juvenile Probation in order to monitor Service Provider for financial
compliance with this Agreement. Invoices submitted by Service Provider in proper form shall be paid by Juvenile
---Probation m a timely manner.
4.05 Service Provider shall account separately for the receipt and expenditure of any and all state funds received from
Juvenile Probation under this contract, Service Provider shall account separately for state funds received and
expended utilizing the following Generally Accepted Accounting Practices (GAAP):
A. If Service Provider has an outside audit completed on a yearly basis which specifies
_ 3 ,/ _ q
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Detention Services Agreement
May I, 2017— April 30, 2018
receipt and expenditure of State funds. Service Provider shall forward a copy of the
annual outside audit to Juvenile Probation by March 1 following the end of the fiscal
year.
B. If Service Provider does not obtain an annual outside audit, then Service Provider shall
provide a separate accounting of funds received from Juvenile Probation in whole or in
part paid from state funds. The accounting shall clearly list the state funds received
from Juvenile Probation and account for expenditures of said funds including
documentation of appropriate expenditures as well as the years tax forms and
documentation. The accounting shall be provided to Juvenile Probation thirty (30) days
prior to the renewal date of the contract.
4.06 It is understood and agreed by Service Provider that this Agreement is funded in whole or in part with grant or
state funds and shall be subject to termination without penalty, either in whole or in part, if funds are not
available or are not appropriated by the Texas Legislature.
4.07 Service Provider agrees to make claims for payment or direct any payment disputes to Juvenile Probations Fiscal
Officer. Service Provider will not contact other department employees regarding any claims of payment.
4.08 Service Provider will provide certification of eligibility to receive State funds as required by Texas Family Code
Section 231.006.
4.09 Except to the extent that a party to this Agreement seeks emergency judicial relief, the parties agree to negotiate
in good faith in an effort to resolve any disputes related to this contract that may arise, no matter when the
dispute may arise. If a dispute cannot be resolved by negotiation, the dispute shall be submitted to mediation
before the parties resort to arbitration or litigation. The parties shall choose a mutually acceptable mediator to
mediate the dispute, and the parties shall pay the costs of mediation services equally.
ARTICLE V
ADDITIONAL TERMS & AGREEMENTS
5.01 Prior to transporting a child to the Facility for placement in detention, Juvenile Probation shall call the Facility to
ensure the child will be considered for acceptance. Placement of children by authorized officers of Juvenile
Probation may be denied as determined by the Facility.
5.02 A child will only be accepted in the Facility upon receipt by the Facility Administrator of a proper
order/ authorization from the Juvenile Court of Grimes County.
ARTICLE VI
EXAMINATION OF PROGRAM & RECORDS
6.01 Service Provider agrees that it will permit Juvenile Probation to examine and evaluate its program of services
provided under the terms of this agreement and/or to review its record periodically. This examination and
valuation of the program may include site visitation, observation of programs in operation, interview and the
administration of questionnaires to the staff of Service Provider and the children when deemed necessary.
6.02 Service Provider shall provide to Juvenile Probation such descriptive information on contracted children as
requested on forms provided -by Jinn e-Proliation.
6.03 For purpose of evaluation, inspection, auditing or reproduction, Service Provider agrees to maintain and make
available to authorized representatives of the State of Texas or Juvenile Probation any and all books, documents or
other evidence pertaining to the costs and expenses of this Agreement.
IVOL
s'/ Pg- Z:F f I
Brazos County Juvenile Justice Center
Detention Services Agreement
May I, 2017— April 30, 2018
6.04 Service Provider will keep a record of services provided to Juvenile Probation under this Agreement, and upon
reasonable notice will provide information, records, papers, reports, and other documents regarding services
furnished as may be requested by Juvenile Probation. Service Provider will maintain the records (as referenced
above) for seven (7) years after the termination of this Agreement.
6.05 Service Provider understands that acceptance of funds under this contract acts as acceptance of the authority of
the State Auditor's Office, or any successor agency, to conduct an audit or investigation in connection with those
funds. Service Provider further agrees to cooperate fully with the State Auditor's Office or its successor in the
conduct of the audit or investigation, including providing all records requested. Service Provider will ensure that
this clause concerning the authority to audit funds received indirectly by subcontractors through the Service
Provider and the requirement to cooperate is included in any subcontract it awards.
ARTICLE VII
CONFIDENTIALITY OF RECORDS
7.01 Service Provider shall maintain strict confidentiality of all information and records relating to children involved
in Juvenile Probation, and shall not disclose the information except as required to perform the services to be
provided pursuant to this Agreement, or as may be required by law.
ARTICLE VIII
DUTY TO REPORT
8.01 Allegations Occurring Inside the Facility. As required by Texas Family Code Chapter 261 and Title 37 Texas
Administrative Code Chapter 358, or successor provisions, Service Provider, and any of its employees, interns,
volunteers or contractors, shall report any allegation or incident of abuse, neglect, exploitation, death or other
serious incident involving a child in a juvenile justice facility or juvenile justice program in the following manner:
A. For all allegations and incidents except sexual abuse and serious physical abuse: within twenty-four (24)
hours from the time the allegation is made, to the following:
1. Local law enforcement agency, and
2. Texas Juvenile Justice Department by submitting a TJJD Incident Report Form to facsimile number 1-
512-424-6716 (or if unable to complete the form within 24 hours, then by calling toll-free 1-877-786-
7263, followed by submitting the report within 24 hours of said call). In addition, for serious
incidents, a treatment discharge form or other medical documentation that contains evidence of
medical treatment pertinent to the reported incident shall be submitted to the Texas Juvenile Justice
Department within 24 hours of receipt, and
3. With respect to juveniles placed by Juvenile Probation, the TJJD Incident Report Form shall also be
sent to Juvenile Probation within 24 hours at facsimile number (936) 825-1669 and Service Provider
shall contact Juvenile Probation by telephone at (936) 873-3921 within 24 hours.
B. For allegations and incidents of sexual abuse or serious physical abuse:
1. Local law enforcement agency immediately, but no later than one (1) hour from the time a person
gains knowledge of or suspects the alleged serious physical abuse or sexual abuse. The initial report
shaLl be made by phone oaw el orcf emen ,
2. Texas Juvenile Justice Department shall be notified immediately, but no later than four (4) hours
from the time a person gains knowledge of or suspects the alleged serious physical abuse or sexual
abuse. The initial report shall be made by phone by calling toll-free 1-877-786-7263. Within 24 hours
of the report by phone, the completed TJJD Incident Report Form shall be submitted by facsimile
number 1-512-424-6716 or by email at abuseneglectOtjid.texas.gov and
5
Vol. OZ5_1 pg, 2,00
Brazos County Juvenile Justice Center
Detention Services Agreement
May 1, 2017— April 30, 2018
3. With respect to children placed by Juvenile Probation, the TJJD Incident Report Form shall also be
sent to Juvenile Probation within 24 hours at facsimile number (936) 825-1669.
8.02 Allegations Occurring Outside the Facility. Any person who witnesses, learns of, receives an oral or written
statement from an alleged victim or other person with knowledge or who has a reasonable belief as to the
occurrence of alleged abuse, neglect, exploitation, death or other serious incident involving a juvenile, but that is
not alleged to involve an employee, intern, volunteer, contractor, or service provider of a program or facility, shall
be immediately reported to law enforcement or to other appropriate governmental unit as required in Texas
Family Code Chapter 261.
8.03 As used within this Agreement:
A. An allegation or incident includes the witnessing, learning, or receiving an oral or written statement from an
alleged victim or other person with reasonable belief or knowledge as to the occurrence or an alleged abuse,
neglect, exploitation, death or other serious incident involving a juvenile in a juvenile justice facility or
juvenile justice program.
B. A serious incident is attempted escape, attempted suicide, escape, reportable injury, youth -on -youth physical
assault or youth sexual conduct.
C. Sexual abuse is conduct committed by any person against a juvenile that includes sexual abuse by contact or
sexual abuse by non -contact.
D. Serious physical abuse is bodily harm or condition that resulted directly or indirectly from the conduct that
formed the basis of an allegation of abuse, neglect or exploitation, if the bodily harm or condition requires
medical treatment by a physician, physician assistant, licensed nurse practitioner, emergency medical
technician, paramedic or dental.
E. A juvenile justice facility is a facility, including its premises and affiliated sites, whether contiguous or
detached, operated wholly or partly by or under the authority of the governing board, juvenile board or by a
private vendor under a contract with the governing board, juvenile board or governmental unit that serves
juveniles under juvenile court jurisdiction. The term includes: a public or private juvenile post -adjudication
secure correctional facility required to be certified in accordance with the Texas Family Code; and a public or
private non -secure juvenile post -adjudication residential treatment facility housing juveniles under juvenile
court jurisdiction.
F. A juvenile justice program is a program or department operated wholly or partly by the governing board,
juvenile board or by a private vendor under contract with the governing board or juvenile board that serves
juveniles under juvenile court jurisdiction or juvenile board jurisdiction. The term includes a juvenile justice
alternative education program and a non-residential program that serves juvenile offenders while under the
jurisdiction of the juvenile court or juvenile board jurisdiction and a juvenile probation department.
ARTICLE IX
CRIMINAL HISTORY SEARCHES
9.01 Criminal history searches shall be conducted by Service Provider for any and all of its employees, interns,
volunteers or contractors providing services m a juvenile justice facility or ruuve7rilejustice pio hatMaThave
direct unsupervised access to children in the facility or program.
9.02 Criminal history searches shall include the following:
A. Texas criminal history fingerprint -based criminal history background search through the Texas Department
of Public Safety.
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FVoj. _ pg.-ao/
Brazos County Juvenile Justice Center
Detention Services Agreement
May 1, 2017— April 30, 2018
B. Local law enforcement sex offender registration records check through the Public Sex Offender Registry on
the Texas Department of Public Safety website.
C. Federal Bureau of Investigation fingerprint -based criminal history background search at the National Crime
Information Center; internet-based searches shall not be used to conduct this background search.
9.03 A copy of the initial criminal history report required by this Agreement and any reports reflecting subsequent
criminal activity shall be maintained for monitoring purposes for whichever of the following occurs later:
duration of the individual's employment or period of service; minimum of three (3) years; or until any pending
litigation, claim, audit or review and all questions arising therefrom have been resolved.
9.04 As used within this Agreement, a disqualifying criminal history is a history that includes any one of the
following:
A. A felony conviction against the laws of this state, another state, or the United States within the past ten (10)
years;
B. A deferred adjudication for a felony against the laws of this state, another state, or the United States within
the past ten (10) years;
C. A current felony deferred adjudication, probation or parole;
D. A jailable misdemeanor conviction against the laws of this state, another state, or the United States within the
past five (5) years;
E. A deferred adjudication for a jailable misdemeanor against the laws of this state, another state, or the United
States within the past five (5) years;
F. A current jailable misdemeanor deferred adjudication, probation or parole; or
G. The requirement to register as a sex offender under Chapter 62 of the Texas Code of Criminal Procedure.
9.05 In addition to the criteria and time frames set forth in the above definition of disqualifying criminal history, an
individual must not have direct unsupervised access to children in a facility or program until at least one year has
elapsed since the completion of any period of incarceration, community supervision, or parole.
9.06 Any of Service Provider's employees, interns, volunteers or contractors with a disqualifying criminal history shall
be prohibited from having direct unsupervised access to children in a juvenile justice facility or a juvenile justice
program.
9.07 Juvenile Probation reserves the right, in its sole discretion, to prohibit any individual with a prior criminal history
from being placed in a position that involves direct unsupervised contact with children.
ARTICLE X
DISCLOSURE OF INFORMATION
10,01 Se vice lirovider warrants that, prior to en ermg this contract, t as verdie`d and—isd`close e following
information to Juvenile Probation, and agrees that it shall have an ongoing affirmative duty under this
Agreement to promptly ascertain and disclose in sufficient detail this same information to Juvenile Probation:
A. Any and all corrective action required by any of Service Provider's licensing authorities;
FVO
oS �% Pg. �901
Brazos County Juvenile Justice Center
Detention Serviees Agreement
May 1, 2017— April 30, 2018
Any and all litigation filed against Service Provider, or against its employees, interns, volunteers,
subcontractors, agents and/or consultants that have direct contact with children;
C. Any arrest of any employee, intern, volunteer, subcontractor, agent and/or consultant of Service Provider
that has direct contact with children;
D. Any finding of "Reason to Believe' by a state regulatory agency in a child abuse, neglect and exploitation
investigation where an employee, intern, volunteer, subcontractor, agent and/or consultant of the Service
Provider that has direct contact with children was the alleged or designated perpetrator;
E. The identity of any of the Service Provider's employees, interns, volunteers, subcontractors, agents and/or
consultants that have direct contact with children that are registered sex offenders; and
F. The identity of any of Service Provider's employees, interns, volunteers, subcontractors, agents and/or
consultants that have direct contact with children that have a criminal history. For the purpose of this
Agreement, the term "criminal history" shall include: (1) current felony or misdemeanor probation or parole;
(2) a felony conviction or deferred adjudication within the past ten years; or (3) a jailable misdemeanor
conviction or deferred adjudication within the past five years.
10.02 Service Provider agrees and understands it has an affirmative and ongoing duty to ascertain and disclose to
Juvenile Probation any and all of the foregoing information as to any individual, whether an existing employee,
intern, volunteer, subcontractor, agent and/or consultant of the Service Provider, prior to placing that individual
in a position that involves direct unsupervised contact with juveniles in a juvenile justice facility or juvenile
justice program.
ARTICLE XI
EQUAL OPPORTUNITY
11.01 Service Provider agrees to respect and protect the civil and legal rights of all children and their parents. It will not
unlawfully discriminate against employee, prospective employee, child, childcare provider, or parent on the basis
of race, sex, religion, disability or national origin. Service Provider shall abide by all applicable federal, state and
local laws and regulations.
ARTICLE XII
ASSIGNMENT & SUBCONTRACT
12.01 Service Provider may not assign or subcontract any of its rights, duties and /or obligations arising out of this
Agreement without the written consent of Juvenile Probation.
ARTICLE XIII
OFFICIALS NOT TO BENEFIT
13.01 No officer, employee or agent of Juvenile Probation and no member of its governing body and no other public
officials of the governing body of the locality or localities in which the project is situated or being carried who
exercise any functions or responsibilities in the project, shall participate in any decision relating to this Agreement
whieh affects enc-0nf}icts wi '' er personal interest or have aay persanal-0r—pecuniar-y—interest,_direcx-or
indirect, in this Agreement or the proceeds thereof.
ARTICLE XIV
DEFAULT
14.01 Juvenile Probation may, by written notice of default to Service Provider, terminate the whole or any part of this
Brazos County Juvenile Justice Center
Detention Services Agreement
May 1, 2017—April 30, 2018
Agreement, as it deems appropriate, in any one of following circumstances:
A. If Service Provider fails to perform the work called for by this Agreement within the time specified herein
or any extension thereof; or
If Service Provider fails to perform any of the other material provisions of this Agreement, including
failure to achieve the defined goals, outcomes, and outputs, or so fails to prosecute the work as to
endanger the performance of this Agreement in accordance with its terms and in either of these two
circumstances after receiving notice of default, Service Provider does not cure such failure within a
period of ten (10) days.
ARTICLE XV
TERMINATION
15.01 This Agreement may be terminated for any reason:
A. By either party upon ten (10) days written notice to the other party of the intention to terminate; or
B. Upon expenditure of available funds.
15.02 If at any time during the term of this agreement Juvenile Probation, in its sole discretion, determines that the
safety of children being served under this Agreement may be in jeopardy, Juvenile Probation may immediately
suspend the effect of this Agreement, including but not limited to the obligation to pay, upon giving notice to the
Service Provider.
ARTICLE XVI
WAIVER OF SUBROGATION
16.01 Service Provider expressly waives any and all rights it may have of subrogation to any claims or rights of its
employees, agents, owners, officers, or subcontractors against Juvenile Probation, Service Provider also waives
any rights it may have to indemnification from Juvenile Probation.
ARTICLE XVII
REPRESENTATIONS & WARRANTIES
17.01 Service Provider hereby represents and warrants the following:
A. That it has all necessary right, title, license and authority to enter into this Agreement;
A. That it is qualified to do business in the State of Texas; that it hold all necessary licenses and staff
certifications to provide the type (s) of services being contracted for; that it is in compliance with all statutory
and regulatory requirements for the operations of its business and that there are no taxes due and owing to
the State of Texas, the County of Brazos or any political subdivision thereof;
B. Brazos County will maintain in force policies of general liability insurance against loss to any person
($100,000.00) or property occasioned by acts ($100,000.00) or omissions of Service Provider providing limits of
$400,000 On per nrr„rranre for bodily injury and X0,000 0o ner ncrnrr rn nTty damage_. �.ertifirate of
Liability Insurance shall be furnished to Juvenile Probation. Furthermore Juvenile Probation shall be notified
immediately upon any changes in the status of the insurance policy and shall promptly furnish updated
certificates of insurance to Juvenile Probation.
C. That all of its employees, interns, volunteers, subcontractors, agents and/or consultants will be properly
trained to report allegations or incidents of abuse, exploitation, neglect, death or serious incidents involving a
9
Brazos County Juvenile Justice Center
Detention Services Agreement
May 1, 2017—April H, 2018
D. child under the supervision of Juvenile Probation in accordance with the requirements of Texas Family Code
Chapter 261 and any applicable Texas Juvenile Justice Department administrative rules regarding abuse,
neglect, exploitation, death or serious incidents; and that, if it has employees, interns, volunteers,
subcontractors, agents and/or consultants that have contact with children in a juvenile justice facility or
juvenile justice program, then it shall prominently post in all public and staff areas of any and all of its
offices/ facilities, both the English and Spanish language versions of the following official notice forms that
are available on the Texas Juvenile Probation Commission website: Notice to Public Regarding Abuse, Neglect
and Exploitation and Notice to Employees Regarding Abuse, Neglect and Exploitation.
ARTICLE XVIII
TEXAS LAW TO APPLY
18.01 This Agreement shall be construed under and in accordance with the laws of the State of Texas, and all
obligations of the parties created hereunder are performable in Brazos County, Texas.
ARTICLE XIX
VENUE
19.01 Exclusive venue for any litigation arising from this Agreement shall be in Brazos County, Texas.
ARTICLE XX
LEGAL CONSTRUCTION
20.01 In case any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid,
illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceable provision shall not affect any
other provision thereof and this Agreement shall be construed as if such invalid, Illegal or unenforceable
provision had never been contained therein.
ARTICLE XXI
PRIOR AGREEMENTS SUPERSEDED
21.01 This Agreement constitutes the sole and only Agreement of the parties hereto and supersedes any prior
understandings or written or oral Agreement between the parties respecting the within subject matter.
This Contract and Agreement is executed with the declared intention of the parties that this Contract and
Agreement is a contract providing for the care of children who have allegedly committed an act of delinquency or
an act indicating a need for supervision, and payment for such care will be made by Juvenile Probation for the
children placed in the Facility by the Judge of Grimes County having juvenile jurisdiction
ARTICLE XXII
PRISON RAPE ELIMINATION ACT
22.01 Service Provider shalt adopt and comply with all federal, state, county, and city laws, ordinances, regulations and
standards applicable to the provision of services described herein and the performance of all obligations
undertaken pursuant to this Contract, including the Prison Rape Elimination Act of 2003 (PREA) which
establishes a zero -tolerance standard against sexual abuse and sexual harassment of incarcerated persons,
including juveniles, and addresses the detection, elimination, prevention, and reporting of sexual abuse and
sexual harassment m. tacilittes housing a u 1 and juvenr e en ers. ZE- §115:312(d)]
Under PREA, Service Provider is complying with PREA standards [PREA §115.312(b)l and shall make available
to the CJPO all incident -based aggregated data reports of sexual abuse at its facility within 24 -hours of the
allegation, and all such data may be requested by the Department of Justice from the previous calendar year no
later than June 30m [PREA §115.387(e) and (f)]
10 _
Grimes County
Probation Department
Sherrie Barratt
Chief Juvenile Probation Officer
Grimes County
Authorized Official
BRAZOS COUNTY
Brazos County Juvenile Justice Center
Detention Services A, cement
May I, 2017— April 30, 2018
Brazos County Juvenile Justice Center
k A Vaq,
Doug Vance, PhD
Executive Director
Duane Peters
Chairman, Juvenile Board
COURT
ON kI I V '20 11 , FULLY EXECUTED IN DUPLICATE, EACH OF
WHICH SH LL HAVE THE FULL FORCE AND EFFECT OF AN ORIGINAL.
By:
Duane Peters, County Judge
200 S. Texas Ave., Ste. 332
Bryan, TX 77803
Phone: 979-361-4102
Fax: 979-361-4503
Vol. _�✓ �- �'g"a0�
Brazos County Juvenile Justice Center
Detention Services Agreement
May 1, 2017— April 30, 2018 _
CONTRACT AND AGREEMENT FOR SECURE SHORT-TERM
DETENTION OF JUVENILE OFFENDERS
SPACE AVAILABLE
STATE OF TEXAS
COUNTY OF BRAZOS
BRAZOS COUNTY JUVENILE BOARD
BRAZOS COUNTY JUVENILE JUSTICE CENTER
Detention Services
May 1, 2017 - April 30, 2018
This contract and agreement for secure short-term detention of juvenile offenders is entered into by and between
Walker County, acting by and through its dryly authorized representative (hereinafter "Juvenile Probation") and
the Brazos County Juvenile Board, acting by and through its duly authorized representative and County Judge,
concerning detention residential services provided at the Brazos County Juvenile Justice Center (hereinafter
"the Facility") by the Brazos County Juvenile Services Department (hereinafter "Service Provider") pursuant to
license granted by the Texas Juvenile Justice Department and/or any other appropriate State agency with
licensure or regulatory authority over this facility.
ARTICLE I
PURPOSE
1.01 Whereas Walker County, in order to carry out and conduct its juvenile program in accordance with the Juvenile
Justice Code, Title III of the Texas Family Code has need of the use of detention facilities to house and maintain
children of juvenile age, who are referred to a detention facility for act(s) of delinquency or act(s) indicating a
need for supervision, during pre-trial and pre-dispositional status by the Court. The placement facility to be
utilized is owned and operated by Brazos County and Service Provider, and is located at 1904 HWY 21 W., Bryan,
Texas 77803.
ARTICLE II
TERM
2.01 The term of this Agreement is for 12 months commencing May 1, 2017 - April 30, 2018. It shall be automatically
renewed for one (1) year terms thereafter, commencing May 1st and ending April 30th of each year, unless one
party notifies the other in writing, at least thirty (30) days prior to the expiration of said term, of its intention to
not renew this Agreement.
ARTICLE III
PROVISIONS OF SERVICES
3.01 A. Service Provider will provide: room and board, supervision twenty-four hours per day, seven days a week;
routine medical examination and treatment within the Facility (but shall not provide or pay for emergency
exan=tion7treahnent,--or-hospitahzatiom-outsiele-the-PaeilAyyan-approved-education program;-ce tion_
facilities; and crisis intervention to each child placed within the Facility.
B. If emergency examination, EMS treatment, health care treatment and/or hospitalization outside the Facility
("Outside Treatment") is required for a child placed in the Facility, the Administrator of the Facility is authorized
to secure the Outside Treatment at the expense of Juvenile Probation and agrees to indemnify and hold harmless
Service Provider, its officers,, directors, representatives, agents, shareholders and employees from any and all
Brazos County Juvenile Justice Center
Detention Services Agreement
May 1, 2017—April 30, 2018
liability for charges for Outside Treatment. The Administrator shall notify the appropriate Juvenile Probation
officials of Outside Treatment within twenty-four (24) hours of its occurrence.
C. Children from Juvenile Probation who are alleged to have engaged in delinquent conduct, or conduct
indicating a need for supervision, as reflected in a Child in Need of Supervision Order (CIMS) will be admitted to
the facility under the authority of any juvenile court having jurisdiction or its designated official. Children not
released within forty-eight (48) hours (excluding weekends and holidays) must have a detention hearing in the
Grimes County juvenile court in accordance with the Texas Family Code, Title III (Section 54.01). If the child is
ordered detained, a certified copy of the detention order must be delivered to the detention Facility prior to the
child's re -admission.
D. Each child placed in the Facility shall be required to follow the rules and regulations of conduct as fixed and
determined by the facility administrator and staff of the Facility.
E. Acceptance of a child by the Facility will be determined by Brazos County Juvenile Facility Staff. Service
Provider reserves the right to refuse admission of any child deemed inappropriate. Service Provider has resolved
to operate the Facility in compliance with the Juvenile Justice and Delinquency Prevention Act, and therefore,
Service Provider will not accept children whose detention would prevent the Facility from complying with the
Juvenile Justice and Delinquency Prevention Act or those "juveniles who are charged with or has committed
offenses that would not be criminal if committed by an adult or offenses which do not constitute violations of
valid court order, or such non -offenders as dependent or neglected children." Section 223(a) (12) (A), Juvenile
Justice Delinquency Prevention Act. No child who is intoxicated or in need of immediate medical attention will
be accepted under any circumstances without having been seen, treated and released by a medical professional
and given written medical clearance.
If a child is accepted by the Facility from Juvenile Probation and the child thereafter is determined to be, in the
sole judgment of the Administrator, mentally or physically unfit, dangerous, unmanageable, unsuitable for the
program or combination of such conditions or whose mental or physical conduct would or might endanger the
other occupants of the Facility, then the Service Provider shall notify Juvenile Probation of this determination.
The child shall immediately be removed from the Facility but in no event longer than twenty four (24) hours after
notification. It will be the responsibility of Juvenile Probation, at its expense, to provide for the transportation
for the removal of the child. Any child not removed from the facility within 24 hours will be transported by
Service Provider to Juvenile Probation and Juvenile Probation will be charged the cost of staff, time and fuel for
the transportation. The daily rate of detention shall increase to $200.00 for any child not removed within the 24
hour period.
Any damage to county property or juvenile facility fixtures will be paid for by the Juvenile Probation
Department and charges will be filed against the juvenile with the Brazos County Sheriff's Department.
F. Service Provider agrees that the facility will accept any child who qualifies, without regard to such child's
religion, race, creed, sex or national origin.
G. It is further understood and agreed by the parties that children placed in pre -adjudication care in the Facility
shall be removed from the Facility by the appropriate authorities from Juvenile Probation, or its agents, servants
or employees at the conclusion of the ten (10) day working period authorized by the court order issued at the
conclusion of the initial detention hearing by the Judge of the appropriate juvenile court unless a new order has
been issued authorizing the continued detention, and a copy of the new order has been delivered to the Facility,
or unless a waiver of Erie ten working clay hearing ha3-bpzTf-mcuted-aTTd-a-grgned-copyLVti
received by the Facility. A copy of the order issued pursuant to the waiver shall be furnished to the Facility. The
same understanding and agreement between the parties exists with the exception that court orders may
authorize detention for up to fifteen (15) working days after the initial hearing and detention period.
H. It is further understood and agreed by the parties that, children may be released to the Probation Officer or
other appropriate authority of Juvenile Probation pursuant to: (a) paragraph E of this Article, (b) an Order of
2
VOL _ P9 ___Z_dS
Brazos County Juvenile Justice Center
Detention Services A-reement
May I, 2017—April 30, 2018
Release signed by the Judge of the Juvenile Court of Walker County.
I. Service Provider shall be in compliance with all standards and requirements of the Texas
Juvenile Justice Department and all applicable State and Federal law.
J. Service Provider shall provide twenty (24) hour supervision for each child, including the supervision
by detention staff during sleeping hours in a Secure Facility.
K. Each child placed in the Facility shall be provided the opportunity to complete the Massachusetts Youth
Screening Instrument (MAYSI-2) as required by the Texas Juvenile Justice Department. Facility personnel
administering the MAYSI-2 shall be properly trained, sign the warning page, and document time and date
administered. The MAYSI-2 shall then be promptly provided to Juvenile Probation of the detaining county.
L. Each child placed in the Facility shall be enrolled in an educational program. Special steps shall be taken to
comply with requirements of Special Education students and their needs.
M. It is further understood and agreed by the parties that nothing in this contract shall be construed to permit
Juvenile Probation, its agents, servants, or employees any way to manage, control, direct or instruct Service
Provider, its directors, officers, employees, agents, shareholders and designees in any manner respecting its work,
duties functions pertaining to the maintenance and operation of the Facility. However, it is also understood that
the Juvenile Court of Walker County shall control the conditions and terms of detention supervision as to a
particular child pursuant to the Texas Family Code, Section 51.12.
ARTICLE IV
COMPENSATION
4.01 For and in consideration of the above-mentioned services, Juvenile Probation agrees to pay Service Provider the
sum of $100.00 per day; the cost includes any duration during a 24 hour period for each child. The daily rate shall
be paid to Service Provider for each day a child is in detention. The cost is based on the projected actual cost of
care for children in the facility.
4.02 Every child shall receive basic detention services. Additional services that require or request special
accommodations, medications, including, but not limited to: psychological assessments, mental health care,
medical treatment, Chapter 55 evaluations (fitness to proceed), special accommodation services, interpreters,
special dietary needs, will be paid for by the Department.
4.03 Psychological services may be provided to the child on an as needed basis at the request of the Juvenile Probation
Department and shall be paid for by the Department.
4.04 Service Provider will submit an invoice for payment of services to Juvenile Probation on a monthly basis. Said
invoice shall be submitted with ten (10) working days following the end of the invoiced month and shall include
information deemed necessary for adequate fiscal control, including but not limited to� to be attributed to specific
clients if appropriate, date service was rendered, total daily cost, and total monthly cost. Each invoice received for
payment will be reviewed by Juvenile Probation in order to monitor Service Provider for financial compliance
with this Agreement. Invoices submitted by Service Provider in proper form shall be paid by Juvenile Probation
in a timely manner.
4.03---Servr rr v� idol-9hUll c u #tea y-xStd-allstate-fury ds rfceived7rrorif
Juvenile Probation under this contract. Service Provider shall account separately for state funds received and
expended utilizing the following Generally Accepted Accounting Practices (GAAP):
1. Service Provider has an outside audit completed on a yearly basis which specifies
receipt and expenditure of State funds. Service Provider shall forward a copy of the
annual outside audit to Juvenile Probation by March 1 following the end of the fiscal year.
Vol. P9.`���
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Brazos County Juvenile Justice Center
Detention Services Agreement
May 1, 2017— April 30, 2018
2. If Service Provider does not obtain an annual outside audit, then Service Provider shall provide a
separate accounting of funds received from Juvenile Probation in whole or in art paid from state funds.
the accounting shall clearly list the state funds received from Juvenile Probation and account for
expenditures of said funds including documentation of appropriate expenditures as well as the year's tax
forms and documentation. The accounting shall be provided to Juvenile Probation thirty (30) days prior
to the renewal date of the contract.
4.06 It is understood and agreed by Service Provider that this Agreement is funded in whole or in
part with grant or state funds and shall be subject to termination without penalty, either in
whole or in part, if funds are not available or are not appropriated by the Texas Legislature.
4.07 Service Provider agrees to make claims for payment or direct any payment disputes to Juvenile Probations Fiscal
Officer. Service Provider will not contact other department employees regarding any claims of payment.
4.08 Service Provider will provide certification of eligibility to receive State funds as required by Texas Family Code
Section 231.006.
4.09 Except to the extent that a party to this Agreement seeks emergency judicial relief, the parties agree to negotiate
in good faith in an effort to resolve any disputes related to this contract that may arise, no matter when the
dispute may arise. If a dispute cannot be resolved by negotiation, the dispute shall be submitted to mediation
before the parties resort to arbitration or litigation. The parties shall choose a mutually acceptable mediator to
mediate the dispute, and the parties shall pay the costs of mediation services equally.
ARTICLE V
ADDITIONAL TERMS & AGREEMENTS
5.01 Prior to transporting a child to the Facility for placement in detention, Juvenile Probation shall call the Facility to
ensure the child will be considered for acceptance. Placement of children by authorized officers of Juvenile
Probation may be denied as determined by the Facility.
5.02 A child will only be accepted in the Facility upon receipt by the Facility Administrator of a proper
order/ authorization from the Juvenile Court of Walker County.
ARTICLE VI
EXAMINATION OF PROGRAM & RECORDS
6.01 Service Provider agrees that it will permit Juvenile Probation to examine and evaluate its program of services
provided under the terms of this agreement and/ or to review its record periodically. This examination and
evaluation of the program may include site visitation, observation of programs in operation, interview and the
administration of questionnaires to the staff of Service Provider and the children when deemed necessary.
6.02 Service Provider shall provide to Juvenile Probation such descriptive information on contracted children as
requested on forms provided by Juvenile Probation.
6.03 For purpose of evaluation, inspection, auditing or reproduction, Service Provider agrees to maintain and make
available to authorized representatives of the State of Texas or Juvenile Probation any and all books, documents or
o er evidence pertai`nmg to the cos an expenses of2Tiis Agreement.
6.04 Service Provider will keep a record of services provided to Juvenile Probation under this Agreement, and upon
reasonable notice will provide information, records, papers, reports, and other documents regarding services
furnished as may be requested by Juvenile Probation. Service Provider will maintain the records (as referenced
above) for seven (7) years after the termination of this Agreement.
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Detention Services Agreement
May 1, 2017—April 30, 2015
6.05 Service Provider understands that acceptance of funds under this contract acts as acceptance of the authority of
the State Auditor's Office, or any successor agency, to conduct an audit or investigation in connection with those
funds. Contractor further agrees to cooperate fully with the State Auditor's Office or its successor in the conduct of
the audit or investigation, including providing all records requested. Contractor will ensure that this clause
concerning the authority to audit funds received indirectly by subcontractors through the Contractor and the
requirement to cooperate is included in any subcontract it awards."
ARTICLE VII
CONFIDENTIALITY OF RECORDS
7.01 Service Provider shall maintain strict confidentiality of all information and records relating to children involved in
Juvenile Probation, and shall not re -disclose the information except as required to perform the services to be
provided pursuant to this Agreement, or as may be required by law.
ARTICLE VIII
DUTY TO REPORT
8.01 Allegations Occurring Inside the Facility. As required by Texas Family Code Chapter 261 and Title 37 Texas
Administrative Code Chapter 358, or successor provisions, Service Provider, and any of its employees, interns,
volunteers or contractors, shall report any allegation or incident of abuse, neglect, exploitation, death or other serious
incident involving a child in a juvenile justice facility or juvenile justice program in the following manner:
A. For all allegations and incidents except sexual abuse and serious physical abuse: within twenty-four (24)
hours from the time the allegation is made, to the following:
1. Local law enforcement agency; and
2. Texas Juvenile Justice Department by submitting a TJJD Incident Report Form to facsimile number 1-
512-424-6716 (or if unable to complete the form within 24 hours, then by calling toll-free 1-877-786-
7263, followed by submitting the report within 24 hours of said call). In addition, for serious
incidents, a treatment discharge form or other medical documentation that contains evidence of
medical treatment pertinent to the reported incident shall be submitted to the Texas Juvenile Justice
Department within 24 hours of receipt; and
3. With respect to juveniles placed by Juvenile Probation, the TJJD Incident Report Form shall also be
sent to Juvenile Probation within 24 hours at facsimile number 936-436-4997 and Service Provider
shall contact Juvenile Probation by telephone at 936-436-4991 within 24 hours.
B. For allegations and incidents of sexual abuse or serious physical abuse:
1. Local law enforcement agency immediately, but no later than one (1) hour from the time a person
gains knowledge of or suspects the alleged serious physical abuse or sexual abuse. The initial report
shall be made by phone to law enforcement;
2. Texas Juvenile Justice Department shall be notified immediately, but no later than four (4) hours
from the time a person gains knowledge of or suspects the alleged serious physical abuse or sexual
abuse. The initial report shall be made by phone by calling toll-free 1-877-786-7263. Within 24 hours
of the report by phone, the completed TJJD Incident Report Form sl
number 1-512-424-6716 or by email at abuseneglect@tjj_d.texas, gov and
be submitted by
3. With respect to children placed by Juvenile Probation, the TJJD Incident Report Form shall also be
sent to Juvenile Probation within 24 hours at facsimile number 936-436-4997 or scanned to email:
isaumell@co.walker.tx.us.
5 _
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Brazus County Juvenile Justice Center
Detention Services Agreement
May 1, 2017— April 30, 2018
8.02 Allegations Occurring Outside the Facility. Any person who witnesses, learns of, receives an oral or written
statement from an alleged victim or other person with knowledge or who has a reasonable belief as to the
occurrence of alleged abuse, neglect, exploitation, death or other serious incident involving a juvenile, but that is
not alleged to involve an employee, intern, volunteer, contractor, or service provider of a program or facility, shall
be immediately reported to law enforcement or to other appropriate governmental unit as required in Texas
Family Code Chapter 261.
8.03 As used within this Agreement:
A. An allegation or incident includes the witnessing, learning, or receiving an oral or written statement from an
alleged victim or other person with reasonable belief or knowledge as to the occurrence or an alleged abuse,
neglect, exploitation, death or other serious incident involving a juvenile in a juvenile justice facility or
juvenile justice program.
B. A serious incident is attempted escape, attempted suicide, escape, reportable injury, youth -on -youth physical
assault or youth sexual conduct.
C. Sexual abuse is conduct committed by any person against a juvenile that includes sexual abuse by contact or
sexual abuse by non -contact.
D. Serious physical abuse is bodily harm or condition that resulted directly or indirectly from the conduct that
formed the basis of an allegation of abuse, neglect or exploitation, if the bodily harm or condition requires
medical treatment by a physician, physician assistant, licensed nurse practitioner, emergency medical
technician, paramedic or dental.
E. A juvenile justice facility is a facility, including its premises and affiliated sites, whether contiguous or
detached, operated wholly or partly by or under the authority of the governing board, juvenile board or by a
private vendor under a contract with the governing board, juvenile board or governmental unit that serves
juveniles under juvenile court jurisdiction. The term includes: a public or private juvenile post -adjudication
secure correctional facility required to be certified in accordance with the Texas Family Code; and a public or
private non -secure juvenile post -adjudication residential treatment facility housing juveniles under juvenile
court jurisdiction.
F. A juvenile justice program is a program or department operated wholly or partly by the governing board,
juvenile board or by a private vendor under contract with the governing board or juvenile board that serves
juveniles under juvenile court jurisdiction or juvenile board jurisdiction. The term includes a juvenile justice
alternative education program and a non-residential program that serves juvenile offenders while under the
jurisdiction of the juvenile court or juvenile board jurisdiction and a juvenile probation department.
ARTICLE IX
CRIMINAL HISTORY SEARCHES
9.01 Criminal history searches shall be conducted by Service Provider for any and all of its employees, interns,
volunteers or contractors providing services in a juvenile justice facility or juvenile justice program that may have
direct unsupervised access to children in the facility or program.
9.02 Criminal history searches shall include the following:
A. Texas criminal history fingerprint -based criminal history background search through the Texas Department
of Public Safety.
B. Local law enforcement sex offender registration records check through the Public Sex Offender Registry on
the Texas Department of Public Safety website.
6
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Brazos County Juvenile Justice Center
Detention Services Agreement
May I, 2017—April 30, 2018
C. Federal Bureau of Investigation fingerprint -based criminal history background search at the National Crime
Information Center; internet-based searches shall not be used to conduct this background search.
9.03 A copy of the initial criminal history report required by this Agreement and any reports reflecting subsequent
criminal activity shall be maintained for monitoring purposes for whichever of the following occurs later:
duration of the individual's employment or period of service; minimum of three (3) years; or until any pending
litigation, claim, audit or review and all questions arising there from have been resolved.
9.04 As used within this Agreement, a disqualifying criminal history is a history that includes any one of the
following:
A. A felony conviction against the laws of this state, another state, or the United States within the past ten (10)
years;
B. A deferred adjudication for a felony against the laws of this state, another state, or the United States within
the past ten (10) years;
C. A current felony deferred adjudication, probation or parole;
D. A jailable misdemeanor conviction against the laws of this state, another state, or the United States within the
past five (5) years;
E. A deferred adjudication for a jailable misdemeanor against the laws of this state, another state, or the United
States within the past five (5) years;
F, A current jailable misdemeanor deferred adjudication, probation or parole; or
G. The requirement to register as a sex offender under Chapter 62 of the Texas Code of Criminal Procedure,
9.05 In addition to the criteria and time frames set forth in the above definition of disqualifying criminal history, an
individual must not have direct unsupervised access to children in a facility or program until at least one year has
elapsed since the completion of any period of incarceration, community supervision, or parole.
9.06 Any of Service Provider's employees, interns, volunteers or contractors with a disqualifying criminal history shall
be prohibited from having direct unsupervised access to children in a juvenile justice facility or a juvenile justice
program.
9.07 Juvenile Probation reserves the right, in its sole discretion, to prohibit any individual with a prior criminal history
from being placed in a position that involves direct unsupervised contact with children.
ARTICLE X
DISCLOSURE OF INFORMATION
10.01 Service Provider warrants that, prior to entering this contract, it has verified and disclosed the following
information to Juvenile Probation, and agrees that it shall have an ongoing affirmative duty under this
Agreement to promptly ascertain and disclose hl sufficient detail this same information to Juvenile Probation:
A. Any and all corrective action required by any of Service Provider's licensing authorities;
B. Any and all litigation filed against Service Provider, or against its employees, interns, volunteers,
subcontractors, agents and/or consultants that have direct contact with children;
C. Any arrest of any employee, intern, volunteer, subcontractor, agent and/or consultant of Service Provider
that has direct contact with children;
7
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Brazos County Juvenile Justice Center
Detention Services Agreement
May 1, 2017—April 30, 2019
D. Any finding of 'Reason to Believe' by a state regulatory agency in a child abuse, neglect and exploitation
investigation where an employee, intern, volunteer, subcontractor, agent and/or consultant of the Service
Provider that has direct contact with children was the alleged or designated perpetrator;
E. The identity of any of the Service Provider's employees, interns, volunteers, subcontractors, agents and/or
consultants that have direct contact with children that are registered sex offenders; and
F. The identity of any of Service Provider's employees, interns, volunteers, subcontractors, agents and/or
consultants that have direct contact with children that have a criminal history. For the purpose of this
Agreement, the term "criminal history' shall include: (1) current felony or misdemeanor probation or parole;
(2) a felony conviction or deferred adjudication within the past ten years; or (3) a jailable misdemeanor
conviction or deferred adjudication within the past five years.
10.02 Service Provider agrees and understands it has an affirmative and ongoing duty to ascertain and disclose to
Juvenile Probation any and all of the foregoing information as to any individual, whether an existing employee,
intern, volunteer, subcontractor, agent and/or consultant of the Service Provider, prior to placing that individual
in a position that involves direct unsupervised contact with juveniles in a juvenile justice facility or juvenile
justice program.
ARTICLE XI
EQUAL OPPORTUNITY
11.01 Service Provider agrees to respect and protect the civil and legal rights of all children and their parents. It will not
unlawfully discriminate against employee, prospective employee, child, childcare provider, or parent on the basis
of race, sex, religion, disability or national origin. Service Provider shall abide by all applicable federal, state and
local laws and regulations.
ARTICLE XII
ASSIGNMENT & SUBCONTRACT
12.01 Service Provider may not assign or subcontract any of its rights, duties and /or obligations arising out of this
Agreement without the written consent of Juvenile Probation.
ARTICLE XIII
OFFICIALS NOT TO BENEFIT
13.01 No officer, employee or agent of Juvenile Probation and no member of its governing body and no other public
officials of the governing body of the locality or localities in which the project is situated or being carried who
exercise any functions or responsibilities in the project, shall participate in any decision relating to this Agreement
which affects or conflicts with his/her personal interest or have any personal or pecuniary interest, direct or
indirect, in this Agreement or the proceeds thereof.
ARTICLE XIV
DEFAULT
14.01 Juvenile Probation may, by written notice of default to Service Provider, terminate the whole or any part of this
Agreement, as it deems appropriate, in any one of following circumstances:
E011L
8 ---
Pg,a/.�
Brazos County Juvenile Justice Center
Detention Services Agreement
May 1, 2017— April 30, 2019
A. If Service Provider fails to perform the work called for by this Agreement within the time specified herein
or any extension thereof; or
B. If Service Provider fails to perform any of the other material provisions of this Agreement, including
failure to achieve the defined goals, outcomes, and outputs, or so fails to prosecute the work as to
endanger the performance of this Agreement in accordance with is terms and in either of these two
circumstances after receiving notice of default, Service Provider does not cure such failure within a
period of ten (10) days.
ARTICLE XV
TERMINATION
15.01 This Agreement may be terminated for any reason:
A. By either party upon ten (10) days written notice to the other party of the intention to terminate; or
B. Upon expenditure of available funds.
15.02 If at any time during the term of this agreement Juvenile Probation, in its sole discretion, determines that the
safety of children being served under this Agreement may be in jeopardy, Juvenile Probation may immediately
suspend the effect of this Agreement, including but not Limited to the obligation to pay, upon giving notice to the
Service Provider.
ARTICLE XVI
WAIVER OF SUBROGATION
16.01 Service Provider expressly waives any and all rights it may have of subrogation to any claims or rights of its
employees, agents, owners, officers, or subcontractors against Juvenile Probation. Service Provider also waives
any rights it may have to indemnification from Juvenile Probation.
ARTICLE XVII
REPRESENTATIONS & WARRANTIES
17.01 Service Provider hereby represents and warrants the following:
A. That it has all necessary right, title, license and authority to enter into this Agreement;
A. That it is qualified to do business in the State of Texas; that it hold all necessary licenses and staff
certifications to provide the type (s) of services being contracted for; that it is in compliance with all statutory
and regulatory requirements for the operations of its business and that there are no taxes due and owing to
the State of Texas, the County of Brazos or any political subdivision thereof;
B. Brazos County will maintain in force policies of general liability insurance against loss to any person
($100,000.00) or property occasioned by acts ($100,000.00) or omissions of Service Provider providing limits of
$300,000.00 per occurrence for bodily injury and $100,000.00 per occurrence of property damage. Certificate of
immediately upon any changes in the status of the insurance policy and shall promptly furnish updated
certificates of insurance to Juvenile Probation.
C. That all of its employees, interns, volunteers, subcontractors, agents and/or consultants will be properly
trained to report allegations or incidents of abuse, exploitation, neglect, death or serious incidents involving a
child under the supervision of Juvenile Probation in accordance with the requirements of Texas Family Code
Chapter 261 and any applicable Texas Juvenile Justice Department administrative rules regarding abuse,
9 _
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Brazos County Juvenile Justice Center
Detention Services Agreement
May 1, 2017— April 30, 2018
neglect, exploitation, death or serious incidents; and that, if it has employees, interns, volunteers,
subcontractors, agents and/or consultants that have contact with children in a juvenile justice facility or
juvenile justice program, then it shall prominently post in all public and staff areas of any and all of its
offices/ facilities, both the English and Spanish language versions of the following official notice forms that
are available on the Texas Juvenile Probation Commission website: Notice to Public Regarding Abuse, Neglect
and Exploitation and Notice to Employees Regarding Abuse, Neglect and Exploitation.
ARTICLE XVIII
TEXAS LAW TO APPLY
18.01 This Agreement shall be construed under and in accordance with the laws of the State of Texas, and all
obligations of the parties created hereunder are performable in Brazos County, Texas.
ARTICLE XIX
VENUE
19.01 Exclusive venue for any litigation arising from this Agreement shall be in Brazos County, Texas.
ARTICLE XX
LEGAL CONSTRUCTION
20.01 In case any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid,
illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceable provision shall not affect any
other provision thereof and this Agreement shall be construed as if such invalid, illegal or unenforceable
provision had never been contained therein.
ARTICLE XXI
PRIOR AGREEMENTS SUPERSEDED
21.01 This Agreement constitutes the sole and only Agreement of the parties hereto and supersedes any prior
understandings or written or oral Agreement between the parties respecting the within subject matter.
This Contract and Agreement is executed with the declared intention of the parties that this Contract and
Agreement is a contract providing for the care of children who have allegedly committed an act of delinquency or
an act indicating a need for supervision, and payment for such care will be made by Juvenile Probation for the
children placed in the Facility by the Judge of Walker County having juvenile jurisdiction
ARTICLE XXII
PRISON RAPE ELIMINATION ACT
22.01 Service Provider shall adopt and comply with all federal, state, county, and city laws, ordinances, regulations and
standards applicable to the provision of services described herein and the performance of all obligations
undertaken pursuant to this Contract, including the Prison Rape Elimination Act of 2003 (PREA) which
establishes a zero -tolerance standard against sexual abuse and sexual harassment of incarcerated persons,
including juveniles, and addresses the detection, elimination, prevention, and reporting of sexual abuse and
sexual harassment in facilities housing adult and juvenile Offenders. [PREA §115.312(a)]
Under PREA, Service Provider is complying with PREA standards [PREA §115.312(b)] shall make available to the CJPO
all incident -based aggregated data reports of sexual abuse at its facility within 24 -hours of the allegation., and all
such data may be requested by the Department of Justice from the previous calendar year no later than June 30n,
[PREA §115.387(e) and (f)].
BRAZOS COUNTY 10
JUVENILE SERVICES DEPARTMENT
STATE OF TEXAS
COUNTY OF BRAZOS
Doug Vance, PhD., Director
Lupe M. Washington, Assistant Director
The Brazos County Juvenile Services Department and Leon County acknowledge that they previously entered
into a contract for the provision of pre -adjudication detention services for youth for the period of October 1,
2016 through September 30, 2017. The previously agreed upon daily rate was $135.00 for each youth.
Both parties wish to continue the relationship that exists without a lapse in services. The Brazos County
Juvenile Services Department agrees to continue to provide services under the aforementioned existing contract,
and Leon County agrees to continue using Brazos County juvenile detention services during the term of this
contract. The parties hereto agree to be bound by the terms of the existing contract subject to the following
changes:
"Effective May 1, 2017, the Brazos County Juvenile Services Department agrees to accept a fee of $100.00
per day for each youth placed in the juvenile detention center for pre -adjudication services."
ZFor razo
Duane eters, C irman
Brazos County Juvenile Board
3 - 23-- Ct
Date
For Leon County:
Leon County Official
Date
�
Doug Vance, D
Executive Director
31 Z3) 14
Date 2?
Carmen Fritts Thomas
Chief Juvenile Probation Officer
Date
R.J. Holmgreen Brazos County Juvenile Justice Center
1904 West SH 21 * Bryan, Texas 77803
Office (9 9) 823.3544 * Fax 979 823-4211
Vol. _,Z�l Pgaa.Z/41
BRAZOS COUNTY COMMISSIONERS COURT
ON April c( , 20 1 , FULLY EXECUTED IN
DUPLICATE!, EACH OF WHICH SHALL HAVE THE FULL FORCE AND EFFECT OF AN
ORIGINAL.
By:
Duane Peters, County Judge
200 S. Texas Ave., Ste. 332
Bryan, TX 77803
Phone: 979-361-4102
Fax: 979-361-4503
Date
Vol.
BRAZOSCOUNTY
JUVENILE SERVICES DEPARTMENT
STATE OF TEXAS
COUNTY OF BRAZOS
Doug Vance, PhD., Director
Lupe M. Washington, Assistant Director
The Brazos County Juvenile Services Department and Houston County acknowledge that they previously
entered into a contract for the provision of pre -adjudication detention services for youth for the period of
January 1, 2017 through December 31, 2017. The previously agreed upon daily rate was $135.00 for eacb
youth.
Both parties wish to continue the relationship that exists without a lapse in services. The Brazos County
Juvenile Services Department agrees to continue to provide services under the aforementioned existing contract,
and Houston County agrees to continue using Brazos County juvenile detention services during the term of this
contract. The parties hereto agree to be bound by the terms of the existing contract subject to the following
changes:
"Effective May 1, 2017, the Brazos County Juvenile Services Department agrees to accept a fee of $100.00
per day for each youth placed in the juvenile detention center for pre -adjudication services"
For razos unty:
Duane eters, Chairman
Brazos County Juvenile Board
3l �
Date
For Houston County:
Houston County Official
Date
J4- 3J7_3_1;Z
Doug Vance, PhD
Executive Director
t�-
Date
Angela Cross
Chief Juvenile Probation Officer
Date
R.J. Holmgreen Brazos County Juvenile Justice Center
1904 West SH 21 * Bryan, Texas 77803
Office (9{
9)S23-3544 *—Fax -'(}79)-&23=4311
IVol. °--- P9^ a�.2�
BRAZOS COUNTY COMMISSIONERS COURT
ON A pn l 4 , 20 , FULLY EXECUTED IN
DUPLICATE, EACH O�- WHICH SHALL HAVE THE FULL FORCE AND EFFECT OF AN
ORIGINAL.
Duane Peters, County Judge Date
200 S. Texas Ave., Ste. 332
Bryan, TX 77803
Phone: 979-361-4102
Fax: 979-361-4503
F
o'S� pg.OL1_Z
4
AGREEMENT BE, COUNTY AND SURVEYOR
THIS DOCUMENT IIAS IMPORTANT LEGAL CONSEQUENCES; CONSULTATION
WITH AN ATTORNEY IS ENCOURAGED WITH RESPECT TO ITS COMPLETION OR
MODIFICATION.
THIS AGREEMENT is made on the 4 day of April —12017,
Between the COUNTY: BRAZOS COUNTY, TEXAS
c/o Brazos County Commissioners' Court
Attention: County Judge
200 South Texas Ave., Ste. 332
Bryan, Texas 77803
and the SURVEYOR: Strong Surveying
_1722 Broadmoor. Ste. 105
BryanTX 77802
for the following PROJECT: Professional SURVEYORing and Surveying Services for
miscellaneous Surveying pro'ects as described in Exhibit A
The COUNTY and SURVEYOR agree as set forth below.
ARTICLE I
SURVEYOR'S RESPONSIBILITY
1.1 SURVEYOR'S SERVICE
.... ............ ..... .... ....... ....................... ._......., .,...........,.......
1.1.1 The SURVEYOR'S services consist of those services performed by the SURVEYOR,
SURVEYOR'S employees and the SURVEYOR'S consultants as enumerated in Articles 2 and 3
of this Agreement.
1.1.2 The SURVEYOR'S services shall be performed as expeditiously as is consistent with
professional skill and care and the orderly progress of the Work. Tire SURVEYOR shall submit
for the COUNTY'S approval a schedule for the performance of the SURVEYOR'S services
which may be adjusted as the Project proceeds and shall include allowances for periods of time
required for the COUNTY'S review and for approval of submissions by authorities having
Agreement Behwea County and SURVEYOR Pagc r ors
El
?s�--p g._p�°��
jurisdiction over the Project. Time limits established by this schedule approved by the
COUNTY shall not, except for reasonable cause, be exceeded by the SURVEYOR or the
COUNTY.
ARTICLE H
SCOPE OT SURVEYOR'S BASIC SERVICES
2.1 DEFINITION
2.1,1 The SURVEYOR'S Basic Services consist of those described in attached Exhibit "A"
and incorporated by reference hereto — SCOPE OF BASIC SERVICES TO BE PROVIDED BY
Strons Surveying , TO BRAZOS COUNTY.
ARTICLE III
ADDITIONAL SERVICES
3.1 Article III Intentionally Deleted.
ARTICLE IV
COUNTY'S RESPONSIBILITY
4.1 The COUNTY shall provide full information regarding requirements for the Project,
including a program, which shall set forth the COUA'TY's objective, schedules, constraints and
criteria.
4.2 The COUNTY shall establish and update an overall budget for the Project, including the
Construction Cost, the COUNTY'S other costs and reasonable contingencies related to all of
these costs.
4.3 The COUNTY shall designate a representative authorized to act on the COUNTY'S
behalf with respect to the Project. The COUNTY, or such authorized representative, shall render
decisions in a timely manner pertaining to documents submitted by the SURVEYOR in order to
avoid unreasonable delay in the orderly and sequential progress of the SURVEYOR'S service.
4.4 The COUNTY shall give prompt written notice to the SURVEYOR if the COUNTY
becomes aware of any fault or defect in the Project or non-conformance with the contract
documents. Any delay by the COUNTY in providing said notice shall not constitute a waiver, a
bar or act to estop the COUNTY from exercising any of its rights under this contract.
__ ................... ...._... ........... ...__........_ ............. .....,.... .._........._................ ,... ...... ... ........
4.5 Examine all studies, reports, sketches, drawings, specifications, proposals and other
documents presented by the SURVEYOR, obtain advice of an attorney, insurance counselor and
other consultants as the COUNTY deems appropriate for such examination and render in writing
decisions pertaining thereto within a reasonable time so as not to delay the services of the
SURVEYOR.
4.6 The proposed language of certificates or certifications requested of the SURVEYOR or
the SURVEYOR'S consultants shall be submitted to the SURVEYOR for review and approval at
least 14 days prior to execution. The COUNTY shall not request certifications that would
require knowledge or services beyond the scope of this Agreement.
Agreement nemccn County and SURVEYOR Page 2 of
I
OLS`Pg..i%J -
4.7 The COUNTY shall also provide those specific items identified in the attached Exhibit A
and incorporated by reference hereto - ITEMS TO BE PROVIDED BY THE COUNTY TO
THE SURVEYOR,
ARTICLE V
CONSTRUCTION COST
5.1 ARTICLE V INTENTIONALLY DELETED.
ARTICLE VI
USE OF SURVEYOR'S DRAWINGS, SPECIFICATIONS AND OTHER DOCUMENTS
6.1 The COUNTY shall be the absolute and unqualified owner of all drawings, preliminary
layouts, record drawings, sketches and other documents prepared pursuant to this Agreement by
the SURVEYOR with the same force and effect as if the COUNTY prepared same. Copies of
complete or partially completed mylar reproducible, preliminary layouts, record drawings,
sketches and other documents prepared pursuant to this Agreement shall be delivered to the
COUNTY when and if this Agreement is terminated or upon completion of this Agreement,
whichever occurs first. The SURVEYOR may retain one set of reproducible copies of the
documents and these copies shall be for the SURVEYOR'S sole use in preparation of studies or
reports for the COUNTY. The SURVEYOR is expressly prohibited from selling, licensing, or
otherwise marketing or donating these documents, or using the documents in preparation of other
work for any other client, without the prior express written permission of the COUNTY.
6.2 All documents including reports, drawings and specifications prepared by the
SURVEYOR pursuant to this Agreement are instruments of service in respect of the Project.
They are not intended or represented to be suitable for reuse by the COUNTY or others on
extensions of the Project or on any other project. Any reuse without written verification or
adaptation by the SURVEYOR for the specific purposes intended will be at the COUNTY'S sole
risk and without liability or legal exposure to the SURVEYOR. Any such verification or
adaptation will entitle the SURVEYOR to further compensation at rates to be agreed upon by the
COUNTY and the SURVEYOR.
6.3 Submission or distribution of documents to meet official regulatory requirements or for
similar purposes in connection with the Project is not to be construed as publication in
derogation of the SURVEYOR'S reserved rights.
........ .......--.. ...... ........ .- ...- .... ARTICLE .VH...._..__... _........ .......... .........._.
TERMINATION, SUSPENSION OR ABANDONMENT
7.1 This Agreement may be terminated by either party upon not less than fourteen (14) days
written notice should the other party fail to substantially perform in accordance with the terms of
no fault of the party
7.2 If the COUNTY suspends the Project for more than thirty (30) consecutive days, the
SURVEYOR shall be compensated for services performed prior to notice of such suspension.
Agreement BOwcor County gad SURVEYOR
Page 3 of 8
7.3 This Agreement may be terminated by the COUNTY upon not less than fourteen (14)
days written notice to the SURVEYOR in the event that the Project is permanently abandoned.
If the COUNTY abandons the Project for more than ninety (90) consecutive days, the
SURVEYOR may terminate this Agreement by giving written notice.
7.4 If the COUNTY fails to give prompt written authorization to proceed with any phase of
services after completion of the immediately preceding phase, the SURVEYOR may, after
giving seven (7) days written notice to the COUNTY, suspend services under this Agreement.
7.5 Failure of the COUNTY to make payments to the SURVEYOR in accordance with this
Agreement shall be considered substantial nonperformance and cause for termination.
7.6 If the COUNTY fails to make payment when due to the SURVEYOR for services and
expenses, the SURVEYOR may, upon seven (7) days written notice to the COUNTY, suspend
performance of services under this Agreement. Unless the SURVEYOR receives payment in full
within seven (7) days of the date of the notice, the suspension shall take effect without further
notice. In the event of a suspension of services, the SURVEYOR shall have no liability to the
COUNTY for delay or damage caused by the COUNTY because of suspension of services.
7.7 In the event of termination that is not the fault of the SURVEYOR, the SURVEYOR
shall be compensated for services performed prior to termination, together with Reimbursable
Expenses, if any, then due.
ARTICLE VIII
MISCELLANEOUS PROVISIONS
8.1 Unless otherwise provided, this Agreement shall be governed by the law of fire principal
place of business of the COUNTY. Venue for any dispute or disagreement regarding the terms
of this Agreement shall be in Brazos County, Texas.
8.2 Causes of action between the parties to this Agreement pertaining to acts or failures to act
shall be deemed to have accrued and the applicable statutes of limitation shall commence to run
not later than either the date of Substantial Completion, or the date of issuance of the final
Certificate for Payment for acts or failures to act occurring after Substantial Completion.
8.3 The COUNTY and the SURVEYOR, respectively, bind themselves, their partners,
successors, assigns and legal representatives to the other party to this Agreement and to the
partners, successors, assigns and legal representative of such other party with respect to all
covenants of this Agreement. Neither the COUNTY nor the SURVEYOR shall assign this
............ Agreement.without.the express.written consent of.tlie.other party.............................................................................
8.4 This Agreement represents the entire integrated agreement between the COUNTY and
the SURVEYOR and supersedes all prior negotiations, representations or agreements, either
written or oral. This Agreement may be amended only by written instrument signed by both the
COUNTY
8.5 Nothing contained in this Agreement shall create a contractual relationship with or
cause of action in favor of a third party against either the COUNTY or the SURVEYOR.
Agreement Beareen Countyand SURVEYOR
i
Vol. �S� _ Pg.
Page 4 of 8
8.6 The SURVEYOR shall have the right to include representations of the design of the
Project, including photographs, among the SURVEYOR'S promotional professional materials.
The SURVEYOR'S materials shall not include the COUNTY'S confidential or proprietary
information, if the COUNTY has previously advised the SURVEYOR in writing of the specific
information considered by the COUNTY to be confidential or proprietary.
8.8 COMPLIANCE AND STANDARDS. The SURVEYOR agrees to perforin the work
hereunder in accordance with generally accepted standards applicable thereto, and shall use that
degree of care and skill commensurate with the surveying profession to comply with all
applicable state, federal and local laws, ordinances, rules and regulations relating to the work to
be performed hereunder and the SURVEYOR'S performance.
8.9 SURVEYING SERVICES: In accordance with the Professional Land Surveying
Practices Act of 1989, the COUNTY is informed drat any complaints about surveying services
may be forwarded to the Texas Board of Professional Land Surveying, 7701 North Lamar, Suite
400, Austin, Texas 78752, (512) 452-9427.
8.10 INDEMNIFICATION: SURVEYOR shall save and hold harmless the COUNTY from
and against any and all claims and liability due to activities of the SURVEYOR, its agents or
employees, performed under this Agreement and which result from any negligent act, error, or
omission of the SURVEYOR, or of any person employed by the SURVEYOR. The
SURVEYOR shall also save harmless the COUNTY from and against any and all expenses,
including attorney's fees which might be incurred by the COUNTY in litigation, or otherwise,
resisting said claims or Iiabilities which might be hnposed on the COUNTY as the result of such
activities by the SURVEYOR, its agents or employees.
8.11 LIQUIDATED DAMAGES: It is acknowledged that the SURVEYOR's failure to
achieve substantial completion of the Work within the Contract Time provided by the Contract
Documents will cause the COUNTY to incur substantial economic damages and losses of types
and in amounts which are impossible to compute and ascertain with certainty as a basis for
recovery by the COUNTY of actual damages, and that liquidated damages represent a fair,
reasonable and appropriate estimate thereof. Accordingly, in lieu of actual damages for such
delay, the SURVEYOR agrees that liquidated damages may be assessed and recovered by the
COUNTY as against SURVEYOR and its Surety, in the event of delayed completion and
without the COUNTY being required to present any evidence of the amount or character of
actual damages sustained by reason thereof, therefore SURVEYOR shall be liable to the
COUNTY for payment of liquidated damages in the amount of
$0 for each day that Substantial Completion is delayed
beyond the Contract Time as adjusted for time extensions provided by the Contract Documents.
........Such liquidated.damages.are.intended.to.represent.estimated actuat.damages and are.not.intended.._......................
as a penalty, and SURVEYOR shall pay them to COUNTY without limiting COUNTY's right to
terminate this agreement for default as provided elsewhere herein.
PAYMENTS TO THE SURVEYOR
9.1 PAYMENTS ON ACCOUNT OF BASIC SERVICES
Agrcen]ent Bclnnen County and SURMOR Pnge 5 oC8
Fy
ol. F9._�.2f°-
9.1.1 Upon approval by the COUNTY, or the COUNTY'S designee, payment for Basic
Services shall be made monthly and shall be in proportion to services performed that month
within each phase of service.
9.2 PAYMENTS ON ACCOUNT OF ADDITIONAL SERVICES
9.2.1 Upon approval by the COUNTY or the COUNTY'S designee of the SURVEYOR'S
statement of services rendered or expenses incurred, payment on account of the SURVEYOR'S
Additional Services and for Reimbursable Expenses shall be made monthly.
9.3 PAYMENTS WITHHELD
9.3.1 No deductions shall be made from the SURVEYOR'S compensation on account of
penalty, liquidated damages or other sums withheld from payments to Contractors, or on account
of the cost of changes in the Work other than those for which the SURVEYOR has been found to
be liable.
9.4 SURVEYOR'S ACCOUNTING RECORDS
9.4.1 Records of Reimbursable Expenses pertaining to Additional Services and services
performed on an hourly basis shall be available to the COUNTY or the COUNTY'S authorized
representative at mutually convenient times,
9.5 LIMIT OF APROPRIATION
9.5.1 Prior to the execution of this Agreement, the SURVEYOR has been advised by the
COUNTY and the SURVEYOR fully understand and agrees, such understanding and agreement
being of the absolute essence to this Agreement, that the total maximum compensation that
SURVEYOR may become entitled to hereunder, and the total maximum sum that the COUNTY
shall become liable to pay to the SURVEYOR hereunder, shall not, under any conditions,
circumstances or interpretations hereof, exceed the sum certified as available by the County
Auditor in the Auditor's Certificate attached hereto.
ARTICLE X
BASIS OT COMPENSATION
The COUNTY..shall compensate, the.SURV.EYOR.from.funds.obtained through.current revenue .............._.......
of Brazos County as follows:
10.1 BASIC COMPENSATION
10.1.1 For Basic Services, as described in Article 2, Basic Compensation shall be computed as
follows:
In accordance with the attached Exhibit "A' incorporated by reference hereto, SCHEDULE OF
FEES.
Agreement Behreen County and SURVEYOR— Page6 of8
FIV0104�
/ pg -,?-z7
IC.2 Payments shall be made by the COUNTY in accordance with Texas Government Code
Chapter 2251. The COUNTY shall pay the SURVEYOR'S statement as approved by the
COUNTY's designee within thirty (30) days after the COUNTY'S designee's approval of the
same, provided that the approval or payment of any such statement shall not be considered to be
evidence of performance by the SURVEYOR to the point indicated by such statement or of
receipt or acceptance by the COUNTY of the work covered by such statement,
ARTICLE XI
OTHER CONDITIONS OR SERVICES
11.1 INSURANCE
11.1.1 The SURVEYOR shall file with the COUNTY a Certificate of Errors and Omissions
Insurance having minimum limits of One Million and No/100 Dollars ($1,000,000.00) for each
occurrence and annual One Million and No/100 Dollars ($1,000,000.00) aggregate. Such Errors
and Omissions Insurance shall have a deductible not in excess of Two Hundred Thousand and
No/100 Dollars ($200,000.00) self-insured. Such Certificate shall bear the endorsement "Not to
be canceled without thirty (30) days prior notice to BRAZOS COUNTY, TEXAS." The
SURVEYOR shall maintain the Errors and Omissions Insurance at all times this Agreement is in
effect and for a period of five (5) years after completion of the Project. Failure to maintain the
required insurance shall be deemed to be a material breach of this Agreement.
11.1.2 The SURVEYOR shalt also provide Worker's Compensation, automobile and
comprehensive general liability policies. The SURVEYOR shall deliver the insurance
certificates to the COUNTY. The coverage provided herein shall contain an endorsement
providing thirty (30) days notice to the COUNTY prior to any cancellation of coverage. Said
coverage shall be written by an insurer acceptable to the COUNTY and shall be in a form
acceptable to the COUNTY. If the SURVEYOR has canceled or allowed to lapse any of these
insurance policies then the COUNTY may pay for such insurance and may hold the amount of
such payment out of the SURVEYOR's fees or be otherwise reimbursed. Failure to maintaht the
required insurance shall be deemed to be a material breach of this Agreement.
11.2 PERIODS OF SERVICE
11.2.1 The SURVEYOR shalt begin work immediately upon receipt of the Notice -to -Proceed in
writing by the COUNTY or the COUNTY's designee. The project will proceed according to the
schedule shown in Exhibit "A'. The schedule makes certain assumptions regarding review
processes and other activities that are beyond the control of the SURVEYOR.
I1.2.2..Working-days. shall .he. defined .as..standard. workdays..between ..Monday ...and Friday, - ..--
exclusive of holidays.
11.2.3 This schedule assumes an orderly progression of the SURVEYOR'S services. Delays
beyond the control of the SURVEYOR may be cause for extension of this period of service, in
which case the SURVEYOR shall submit in writing to the COUNTY its request for such
extensions a rninimunr of thirty (30) calendar days prior to the end of the affected service period.
11.2.4 If the COUNTY has requested significant modifications or changes in the general scope,
extent or character of the Project, the time or performance of the SURVEYOR'S services shall
be adjusted equitably.
Agmencentne "en Countyand SURVEYOR _I Page 7 of
This Agreement entered into as of the day and year first written above.
The undersigned officers and/or agents of the parties hereto are the properly authorized officials
and have the necessary authority to execute this Agreement on behalf of the parties hereto, and
each party hereby certifies to the other that any necessary resolution extending said authority
have been duly passed and are now in force and effect.
BRAZOS COUNTY, TEXAS SURVEYOR FIRM
Duane Peters, County Judge by:
Principal
Acting by and through the authority of
the Brazos County Commissioners Court
Approved as to Form:
Assistant County Attorney
1�
March 27, 2017
Mr.Tom Quarles
5827 Leonard Rd.
Brazos Co.
Dear Mr.Quarles:
Investigation#: 11602C30656
Your request for 320amp underground secondary service has been Investigated.
Your cost to provide this service is $3,787.74. Included in this cost Is digging up the existing line,
removing the underground wire, turning up the conduits, installing a transformer and pulling the new
primary and secondary wire. The internal wiring serving your structure (if applicable) and the installation
of the meter can, weather head, etc. Is your responsibility.
Please note that this AIC amount is based on the line routing we discussed and is subject to change 90
days from the date of this fetter.
BTU will furnish the electric meter and meter can to you at no cost, However, you or your electrician
must pick up the meter can from the BTU warehouse located at 611 Union Street, Bryan, Texas. Please
reference your assigned investigation number, 1602C30656, when obtaining the meter can from the BTU
warehouse.
Before your project can be scheduled construction, I need the following items returned to me:
AIC invoice and payment with Investigation number referenced on the check, easement with
notarized signature(s), damage waiver
BTU's Information Desk at 205 E. 28U, Street Is open between the hours of SAM and 5PM, Monday
through Friday excluding City holidays. They will be happy to assist you with accepting your AIC
payment and any other requested paperwork.
Please use your assigned investigation number, 1602030656, to identify any correspondence you may
have with our office. A copy of the project job print is included. I appreciate the opportunity to answer
any questions you may have and to provide you with competitive reliable electric service.
Sincerely,
Brandon Charanza
Line Designer
Office: 979-821-5784 Cell: 979-200-9104 Fax: 979-821-5796 Email: bcharanza@btutilk[es.com
Evo
_�S7—P
CHARGE TO:
Mr. Tom Quarles
Brazos County EXPO
5827 Leonard Rd.
Brazos Co.
MAIL REMITTANCE TO:
Bryan Texas Utilities
Attn.: Brandon Charanza
Inv. #: 1602C30656
P. O. Box 1000
Bryan, Texas 77805
NOTE: Do not include AIC payment in your monthly BTU bill.
IV704c
_ P9
aaYAN TEAS UTILmES
DAMAGE WAIVER
The Customer, whose name is shown below, requests that Bryan Texas Utilities ("BTU") dig a
trench, drill a hale for a pole, excavate for any other designated purpose, and/or enter Customer's
property to perform work or service on or near the Customer's property in order to establish or
maintain proper electrical service, provide lighting, or perform some other work or service
beneficial to the Customer.
The Customer agrees to (1) locate and clearly mark, or preferably expose by digging, any
underground facilities such as water pipes, gas pipes, conduit, cable, or any other facility near or in
the area of excavation and (2) indemnify and hold BTU harmless from, and to assume all
responsibility for any liability or damages arising from or relating to such work or service, including
all damages to the premises or to any Teal or personal property of the Customer (including animals
or livestock of any kind) that maybe located on or near the premises.
For the installation, or provision, of conduit as needed for underground electric secondary service
installation the Customerelects Option: 6 or g(circle one) as explained on pages 17 and 18 in the
BTU Service Entrance Requirements Manual.
By signing this document, the Customer, acknowledges receipt of the BTU Service Entrance
Requirements Manual.
The Customer hereby warrants that he/she is the owner of premises on which the work or service
is to be performed, or that he/she is otherwise authorized to grant this waiver of indemnification of
liability to BTU.
Investigate #: 1602630656
UG
E%J
¢1'z4lM
lofa
Investigate Number. 1602C30656 Map Number: 228-360
RIGHT OF WAY EASEMENT
STATE OF TEXAS)
COUNTY OF BRAZOS) KNOW ALL MEN BY THESE PRESENTS
That Brazos County, hereinafter called the Grantors, for a good and valuable consideration, the receipt and sufficiency of
which is hereby acknowledged, do grant unto the City of Bryan, a Texas home rule municipal corporation, doing business as
'Bryan Texas Utilities' ("BTU') and to its successors and assigns, an easement and right-of-way upon, under, over, and
across properly awned by Grantor and located in the County of Brazos, State of Texas, which property (the "Property") is
described as follows:
(Describe only the ped or Grantor's Property covered by this easement)
BEING BRAZOS COUNTY EXPOSITION CENTER PH 1, BLOCK 1, LOT 1 R, ACRES 59.92, VOL 8205, PG 010,
OF THE OFFICIAL PUBLIC RECORDS OF BRAZOS COUNTY, TEXAS.
(herein the "Property')
BEGINNING at an existing pole as shown on the attached Exhibit "A'.
The width of this easement hereby granted is described as follows:C/L 10'.
(herein the "Easement")
The Easement Area granted by this Instrument (the "Easement") is subject to the following conditions:
1. BTU has the right to Install, operate, relocate, construct, reconstruct, add to, maintain, inspect, patrol, enlarge, repair,
remove and replace Utility Facilities upon, over, under, and across the Property included in the Easement and to
remove Uglify Facilities from the Property, and the right of Ingress and egress on Grantor's property adjacent to the
Easement for the same purposes. For purposes of the Easement, the phrase "Utility Facilities' shall include a variable
of number of cables, conductors or wires, insulators, cross arms, protective devices, meters, terminal boxes,
transformers, structures, poles, props, guys, anchors, conduit, and other necessary and desirable devices relating to
electric energy and/or communication.
2. BTU has the right to trim and/or remove, from the Easement, without payment due to Grantor, all trees, branches,
underbrush or any other obstruction which might endanger or Interfere with the operation, safely, or efficiency of the
Utility Facilhies on the Property on which the Easement is located.
3. The Grantor covenants for itself, his or her personal representatives, executors, and/or successors and assigns, not to
place or maintain any building, structure, or any other obstruction on or within the Easement, or to use the surface of
the Easement Area for any purpose that would interfere with or prevent the use by BTU of the Easement for the
purposes set forth herein. The Grantor shall have the right to use the surface of the Easement for streets, roads,
driveways, alloys, walks, gardens, lawns, plantings or park areas and any other like uses.
4. BTU has the right to assign all or part of the rights granted to It, pursuant to this Agreement it receives under the
Easement. The Easement will inure to the benefit of BTU and BTIPs successors and assigns.
5. Grantor acknowledges and agrees that the location of the Easement is based only on preliminary surveys and that the
rights granted by this Easement shall apply to the actual location of Utility Facilities, when constructed.
6. Grantor binds Grantor and Grantors heirs, successors, and assigns to WARRANT and FOREVER DEFEND, all and
singular, the rights and premises granted to BTU by this Instrument.
7. Grantor covenants, represents and warrants that Grantor has good and marketable sidle to the Property and the
unqualified right to grant the privileges contained herein.
Page I oft
Investigate Number. 1602C30656
IN WIT SS WHEREOF, the Grantors execute this instrument this
STATE OF I QJlQ �i
COUNTY OF K`t'ct--2a 2
Before me, the undersigned authority, on this day personally appearf
subs 'bed to the foregoing instrument and acknowledged to me that
con d ration t erein expressed. Giv Pifer y hand and seal of c
Notary Public/ State of S
IN WITNESS WHEREOF, the Grantors execute this instrument this
, AD 2017.
y/Map Number. 228-360
! day of
r l 7 whose name Is
the �samg for the purposes and
STATE OF
COUNTY OF
Before me, the undersigned authority, on this day personalty appeared whose name is
subscribed to the foregoing Instrument and acknowledged tome that executed the same for the purposes and
consideration the reln expressed. Given under my hand and seal of office this_ day of , AD 2017.
Notary Public/ Stale of
IN WITNESS WHEREOF, the Grantors execute this instrument this
AD 2017.
day of
STATE OF
COUNTY OF
Before me, the undersigned authority, on this day personally appeared whose name is
subscribed to the foregoing instrument and acknowledged tome that executed the some for the purposes and
consideration therein expressed. Given under my hand and seal of office this, day of , AD 2017.
Notary Public/ State of
IN WITNESS WHEREOF, the Grantors execute this instrument this
, AD 2017.
day of
COUNTY OF
Before me, the undersigned authority, on this day personally appeared whose name is
subscribed to the foregoing Instrument and acknowledged tome that executed the same for the purposes and
consideration therein expressed. Given under my hand and seal of office this_ day of , AD 2017.
Notary Public/ State
Page 2 of 2
Ufi'ri ZANY T71"' ROM
IT
Notary Public
srAreor•,rr•.xns
My C'umm. lixp. 08/09/2019
STATE OF
COUNTY OF
Before me, the undersigned authority, on this day personalty appeared whose name is
subscribed to the foregoing Instrument and acknowledged tome that executed the same for the purposes and
consideration the reln expressed. Given under my hand and seal of office this_ day of , AD 2017.
Notary Public/ Stale of
IN WITNESS WHEREOF, the Grantors execute this instrument this
AD 2017.
day of
STATE OF
COUNTY OF
Before me, the undersigned authority, on this day personally appeared whose name is
subscribed to the foregoing instrument and acknowledged tome that executed the some for the purposes and
consideration therein expressed. Given under my hand and seal of office this, day of , AD 2017.
Notary Public/ State of
IN WITNESS WHEREOF, the Grantors execute this instrument this
, AD 2017.
day of
COUNTY OF
Before me, the undersigned authority, on this day personally appeared whose name is
subscribed to the foregoing Instrument and acknowledged tome that executed the same for the purposes and
consideration therein expressed. Given under my hand and seal of office this_ day of , AD 2017.
Notary Public/ State
Page 2 of 2
BRAZOS COUNTY
COMMISSIONERS' COURT
ACTION FORM
DEPARTMENT: Road & Bridge
MEETING DATE: April 4, 2017
SUBJECT: Utility Adjustment — Cherokee Drive
Consider and take action on the Wellborn Special Utility District cost estimate of
$19,730.00 for the lowering and encasement extension of a 4 -inch waterline a distance
of 40 feet crossing under the expansion part of Cherokee Drive. This work is needed
in order to accommodate the widening and improvements to be made to Cherokee
Drive. Site is located in Precinct 1.
SUBMITTED BY:
Darrell W. Kolwes
Right of Way Agent
ACKNOWLEDGED BY:
Steve Aldrich
Commissioner Precinct 1
This request is iJ APPROVED / El DENIED by Commissioners' Court
wt
Duane Peters, County Judge
DATE:
FV-017------]
02✓�� f'g.��
ELLIOTT CONSTRUCTION, LLC
P.O. BOX 510 WELLBORN, TX. 77881
TOTAL
19730.00
WELLBORN SPECIAL UTILITY DISTRICT
4118 GREENS PRAIRIE RD
COLLEGE STATION TX. 77845
March 28, 2017
RE: CHEROKEE DRIVE
NO.
DESCRIPTION
CITY
GN
UNITPRICE
AMOUNT
10" CASING WITH 4" LOCKING PIPE BACKFILL WITH
I
STABILIZED SAND
140
LF
105.00
14700.00
2
4" MOD OPEN CUT
40
LF
22.DD
HUB
3
CUT IN 4" VALVE
I
EA
2250.00
2250.00
4
4"45 BENDS
4
EA
125.00
500.00
5
2" CONNECTION
I
EA
1400.00
1400.00
TOTAL
19730.00
1�
The State of Texas, County of BRAZOS
We, the undersigned, as County Commissioners within and for Brazos County, and the
Honorable Duane Peters, County Judge of Brazos County, constituting the entire
Commissioners' Court of Brazos County, during a regular meeting of said Court have
examined the foregoing report and have caused an order to be entered upon the Minutes
of the Commissioners' Court of Brazos County approving said Report as presented and
submitted as true and correct by Laura Taylor Davis, Treasurer of Brazos County, as
provided for in the Revised Statutes of the State of Texas. (Texas Local Government
Code, 114.026) /
Witness my hand this —! fA day of n l A.D. 2017
e
aren McQueen
County Clerk, County of BRAZOS, State of Texas
fi
Examined and approved in open Commissioners' Court this day of
Duane Peters, County
�� �/
SteXommissioner Precinct #1
Smmissioner Precinct 42
Treasurer's Report for the MONTH FEBRUARY 2017
VOL
FEBRUARY 2017 TREASURER'S REPORT
FUND NUMBER&NAME
CASH BALANCE
1/31/2017
INCOMING
INVESTED TE%POOL
INTEREST - Feb
Sue-TUTAL
DISBURSED
CASH BALANCE
2/28/2017
INVESTED
CKACCT.9AL.
2/28/2017
0100 -GENERAL FUND
0991,57458
9619194.48
1,013.46T7,G
78782.Q
6,2n.00O58
71,339781.94
2364296.14
68,970,405.80
0200- CAUMY HEALTH ENDDl6MENT FUND
523017.63
99.16
-
523116.79
52311639
523,116.N
11W- HOTFL CCCUFANCY TAX
3690650.34
133,050.25
3823]00.59
222952.44
3,F0074B.15
3600748.15
1200 - STATE LATERAL ROAD
30,15].37
5.72
30,1610
_
3C,163.09
30163.09
1300 -UNCLAIMED FUNDS
216,53932
1079.87
-
217619.59
217619.59
217,619.59
ISOU- L= LIBKARY
98 481.13
3,537.20
102 018.33
6,942.82
95 075.51
95 075.51
1600 -LO PROVIDER PARTIOPATIDN
30423135.58
3,838895.34
14265901.92
9103864.55
5,162117.37
516211].3]
1700- ALTERNATIVE DISPUTE RESOL=N
3180.00
3,283.9D
6463.90
3180.00
3283.90
3,283.90
1800-LEOSE FUND
37767,03
17,014.65
54781.68
556.50
54225.18
54225.18
1900- COUNTY RECORDS MANAGEMENT
423096.99
40835.56
463932.50
25,572.71
938359.]9
430359.79
2000-CODNFY QE MGMT.FUND
563300.19
1246.57
-
564546.76
14359.43
550,187.33
550,18733
2001- COUNtt U1 RK ARCHNAL FUND
1,055 630.03
24,930.15
1,080,560 24
1080 560.24
1080 56014
2200 - C]URIIIOUSE SECURM FUND
Z33,116.06
10 616.59
-
243 732.]5
38,161.80
205 570.95
205,90.95
2201- JUSTICE C RT SECURM FUND
63 731.95
1,781.20
65 513.15
65 513.15
65 513.15
2300 - 01ST CLERK MANAGEMENF FUND
182 030.65
1,639.24
- -
183 669.89
188.85
183,491.M
183,981.04
2301- DISFRICT CLERK ARCHIVAL FUND
73 W3.69
1,658.23
75.261.92
75 261.92
75 261.92
2400 -JUSTICE 2 PEACE - TECHNCLOGY RIND
143240.38
9100.34
14334032
234.78
143105.94
193105.94
2401 -CO.& DIST. COURT TECHNOLOGY FUND
56007.42
2,082.87
58,090.29
58090.29
58.090.29
2500- SPECIAL FORFEITORE FUND
38,424.22
7.29
-
3843151
38431.51
38,431.51
2600 - DIA HOT CHEa COUECF FEES
2.729.39
0.52 1
2,729.91 1
2,729.91
2,729.91
2700 - BAIL BOND BOARD FEES
90.271.58
17.12
W 88.70
200.66
90.088.04
90 OB8.04
2800- VOTER REGISTRATION
22,603.61
4.29
22,607.90
22,607.90
22607.90
2900- VIT INFERESTFUND
197,916.61
1880.35
199795.96
199796.96
199,796.96
3000 -CMN GRANTS
143322.47
122,]6].01
266,009.48
172,509.21
93,580.27
-
93.580.27
MOD - DA MIME FUND
135.791.92
261.00
136,052.92
2,119.T
133933.15
133933.15
3500- PNMARY ELECRON SERVICES
18,134.37
2,328.99
20,463.36
20463.36
20463.36
3901- SC HOUSING FINANCE CORP
60932.43
3049.89
63982.32
63982.32
6398232
4315- 2015 CERTFFICATFS OF OOUGATION
5175,187.77
981.21
-
5,176,15B.98
3T7,260.98
4,798908.00
4798,908.00
4500- GEN.PERMANE6T IMW.
20671810.8
5211.47
-
20,6]]022.19
370002.70
20357019.49
2035],019.49
5000- HEALTH &LIFE INSURANCE
4,884,721.87
11384569.19
-
6265291,06
1363153.86
450 13].20
4902,137.20
6000 - PAYROLL
935 322.10
2,55B,905.07
3,494 227,17
2,507,3L6.03
986 911.14
9M,911.14
91M -HEALTH DEPARTMENT
1,730765.45
109048.76
-
1839,814.21
221,80.52
1,617996.69
1,617996.69
9700- COMMUNITY WPERNSION
1,09,497.M
239,50.69
-
1.319,051.33
285,255.26
1,032,796.07
-
1,032,796.07
T OF AC Jll POOL
120,999,683.90
18,129,597.27
1,013,46
139,130,290.63
20,943,650.45
118,186,644.18
2,361,296.14
115,822,348.04
91170 -GEN DOUG DEBTSVG
12899,51812
51590219
1381542031
225/85938
1155]560.93
11557 6093
=
TOTAL
133,899,202.02
19045,499.46
1,013.46
152,945,714.94
23,201,509.83
129,744,205.11
2,364,296.14
32],3]9,908.97
Al
This report is submRted as true and co,matO CommisslOners Courtb'Vf JJ( .a Brazos County Treasurer, on 7
0
1312AZOS COUNTY, TGX-AS
BUDGET AMENDiMENT(S) FORTHE 2016-2017 BUDGET YEAR
NO. 16/17 27.1-27.8
On this the 41h day of April 2017 at a regular meeting of the Commissioners' Court, the following
members were present:
A. Duane Peters, County Judi+c, Presiding
B. Steve Aldrich, Commissioner, Precinct I
C. Sammy Catalcna, Commissioner, Precinct 2
D. Nancy Berry, Commissioner, Precinct 3
E. Irma Cauley, Commissioner, Precinct 4
P. Karen DIcQucen. County Clerk
The following proceedings were held:
TICAT NVIIEREAS, on 4th day of April 2017 the Court heard and approved a budget amendment for
the 2016-2017 budget year for Brazos County, Texas; and
NV D EREAS, expenditure is nccessary dtte to the necessity to meet unusual and unforeseen conditions
which could not be reasonably included in the original budget adopted 6 September 2016, the following
amendment(s) to the original budget are hereby authorized, as described on the attached page(s).
ADOPTED AND API'ROVIiD this the 401 day of April 2017.
'1'11E COMMISSIONERS COURT OF 131ZA'/_OS COUNTI','I ERAS.
Bv:
cane Peters, County ludge
Original: County Clerk's Office and
Auaclicd [o [lug originll liuiloet-` —�—
Vol. •Z ✓r� Pg.
F I
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 16117 - 27.1
41412017
FUND I DEPARTMENT
DIVISION
CATEGORY DESCRIPTION Increase Decrease
General Fund I Commissioners Court
Non -De urtmental
Minor Acquisitions 1,500,00
General Fund I Commisvionas Cnert
Fleet Maintenance Sve
%linor Acquisitions II,SC0.00
67296000
CR
I I
I
1 67296000
I I
Equipment - Other 1900.00
I
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Cnm wirsinnen Cnrtrt:md Fla.[ Maim. Service
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Reallocation of Cuods m the a e m tiara aocoants to :mmba5e a ponnble evaaorawe Cooler for the shoo arca.
Vol. Pg. v;.x
(
FUND DIV
i ACCT
DRICR
ACCOUNT NAME Increase Decrease
0100 11000 00
67296000
CR
E ui ment-Other 1.500.00
0100 ( 11100000
1 67296000
DR
Equipment - Other 1900.00
I
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Vol. Pg. v;.x
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 16117 - 27.2
41412017
— FUND
DEPARTMENT DIVISION
CATEGORY DESCRIPTION
Increase Decrease
General Fund
Commissioners Coun Non -De utmental
Minor Ac ui.sitions
1,800.00
General Fund
I P, i B Fleet Shop - flea,; G vi
Minor ACaeisition5
1.$00.00
0100 1100000
I
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1
0100 '600'_000
I
E ui matt -Other
I
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I
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l
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Cununissiwren Cnurt and RN R Shot Iloury F.. ai
I
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Reallocation of funds m the appropriate accounts to purchase ayonahle erawrative cooler for the shoo area,
knr;.\ccit rnt P i 6'e6Z0nl-
FUND DIV
ACCT DR1CR
I ACCOUNTNAME
Increase Decrease
0100 1100000
67286000 CR
If'oul e -Oth^
1800.00
0100 '600'_000
6i_8600J UR
E ui matt -Other
1900.00
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 16117 - 27.3
41412017
FUND DEPARTMENT
DIVISION CATEGORY DESCRIPTION I Increase I Decrease
Cenral Fund Commissioners Ceun
Non -Departmental Re airs F plain. 1 1 47 16.001
Gcmernl Fund I Facilities Ser: ices
Re =s& %tui, 1 47.163.00 1
11000500 1 6505?000
CR
Ca ntr S I3aild. Re air 47.16.00
I I
17000100 6505000
DR
CarpentryS Build. Rrooir 47,163.00
I
I
I
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I I I
I
I
Commiulnncre Court and Facilitic, Sen'iccr
j I
Reallocation of funds to thea oronriate accouna to
urchuse anitions far th< Bmzot Censer.
1. 1i:;\cniuniin_'1 ur pi`s sllnli:` .':E�s Ek1i +�k`'�.'-I�G3's.'r�.dY.+@'xq":f.°7 sT .?i'd',,s's4'.Ji.'S.>"�.111 _ hSi u k "a"•i%'..IE"
I FUND
DIV I ACCT
I DR/CR
I ACCOUNT NAME Increase I Decrease
0100 l
11000500 1 6505?000
CR
Ca ntr S I3aild. Re air 47.16.00
0100
17000100 6505000
DR
CarpentryS Build. Rrooir 47,163.00
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Vol. _�;J _ Pg._ fL
BRAZOS COUNTY. TEXAS
BUDGET AMENDMENTS
No. 16117 - 27.1
4/412017
FUND DEPARTMENT DIVISION CATEGORY DESCRIPTIONIncrease
Decrease
_
General Fund Cotnmissioners Couct J Non-Dcpnrtmenml Minor Acauisitians
`.9»>5
Ge"Mi Fund I Infmmanun T.:huulou._ I T�i %i -nor Acot ki•'ans 1
5.953.38
ACCT
I
ACCOUNT NAME Increase I Decrease
0100 11000500
67670000
I
Footers 5,953.35
01 00 H0003U0
I I I i
I
I I I
I
��
Cor r 'z.'or ars Court nnA InCurmutiun'fechnnln;;,-
I
ftea!Ianlion a(nmds to the ap�roortae accounts to purchese 10 replacement urinters on the rolluw lin.
Pg,?q(5
+a"%3*,Wmw 3. 'L. "M
FUND DIV
ACCT
DRICR
ACCOUNT NAME Increase I Decrease
0100 11000500
67670000
CR
Footers 5,953.35
01 00 H0003U0
67670000
I_ DR
Primers 595133
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Pg,?q(5
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 16117 - 17.5
41412017
FUND DEPARTMENT DIVISION
I CATEGORY DESCRIPTION Increase Decrease
Cicneral Fund Commts;ioners Court �'on-Denamnenml
Minor Acquisitions 403.62
G f I 1( Co T lov'<
D^ n r l� tt 403.62
I I
I I
FUND
I I
I ACCT
I DR/CR
ACCOUNT NAME Increase Decrease
0100
I
I I
CR
I I I
Cunuuiooncrr Caurt ami lnfonnntiun I eclmoloe,
1 14000100
Iteallxadon of funds to the aV_oroorime accounts to gurchase anfmare
fur the COIffillInICUIInn System Admin. position,
1 or,i t 1
1'ut +na 0nI0:,.!`2o""i°?'
a'OTz`�sst` ie�'§wv
9i"s'
FUND
DIV
I ACCT
I DR/CR
ACCOUNT NAME Increase Decrease
0100
11000500
6,2_03000
CR
Minor Computer Hardanre 403.6?
0100
1 14000100
—60—:110001
DR
Soft, are - No Tac L -103 62
I
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 16117 - 27.6
dtd nn 17
FUND DEPARTMENT I DIVISION I
CATEGORY DESCRIPTION Increase Decrease
General Fund Sheriff Administration
Deartmen:al$uoort 1 ?6:.371
General Fund Sherif£ Administration
Minor Acquisitions 264371 1
I
I
I Increase I Decrease
0100 28000160 60320000
CR IFireamr< Readiness
_ 264.371
0100 23000100 671 W00
FIR IP w't t -Otho
'_6J.37
I
( I
1
I
I
Sheriff , ' fwtr Y r
I
Reallocation of funds to the oppro riaee accounts to purchase R SERC headsets.
I
I I
FUND DIV ACCT
DR/CR ACCOUNT NAME
I Increase I Decrease
0100 28000160 60320000
CR IFireamr< Readiness
_ 264.371
0100 23000100 671 W00
FIR IP w't t -Otho
'_6J.37
I
( I
1
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 16117 - 27.7
41412017
FUND
General Fend
General Fund
DEPARTMENT
Comtnissioner. Cour,
Sheriff Adrtinuvanon
DIVISION CATEGORY DESCRIPTION Increase Decrease
Nom De amnenml Minor Ae uisitions 10.373431
i Jail I Minor Acnuisitions J 10.333.98)
I I
I
FUND DIV
ACCT DRICR
I I
I
6i2S7000 CR
I I
0100 751102000
67237000 UR
IE ui mcnt-Rados I 10.333.95
i
I I
1
I I
�Cummiseion.rs Cmt rtand Sheriff Al 'l' I.l
R Jocazion of wids to the apl.rmriate acmintsm 2urchase 10 radios for the Ja'1
Vol. _�5-�-` Pg.! �`Y -
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I
FUND DIV
ACCT DRICR
ACCOUNT NAME Increase Decrease
0100 11000500
6i2S7000 CR
IEevinmeat- Radios 10.333.93
0100 751102000
67237000 UR
IE ui mcnt-Rados I 10.333.95
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Vol. _�5-�-` Pg.! �`Y -
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 16117 - 27.8
4/412017
FUND DEPARTMENT
DIVISION I
CATEGORY DESCRIPTION I
Increase I
Decrease
General
Permanent General Permanent lvymvc.
Immo, Food Fund
Cnoital PMrcu
Cvniml Omlur
900.00
General
I'emanem
Ln rov Fund
OR/CR
I mnsfer
900.00
4500 L 63000300
General Fund
I
Transfer
900:00
4500
Gem:al Fund R R B
{
`linos Ac u,51wns
900.00{
��
OlbO
I I
I
I I
900.00
0100 1 56001000
67490000
DR
Vehicle Eauipmem
1 900.00
I
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�
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(
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General Pc nu:memi Imprmeme of Fund and 1t \ It
Rnallo.orian of funds io the apomprime umounts to ourchuae linht. Cor the R.EB TmeAs,
FUND DIV
ACCT
OR/CR
ACCOUNT NAME
Increase Decrease
4500 L 63000300
1 809 000
CR(Vehicles
_ 960.001
4500
91300000
DR
Tmnsfer to General Fund
900.00
��
OlbO
49013060 1
CR
(Tmnsfer fiom Ca lmn Fund
900.00
0100 1 56001000
67490000
DR
Vehicle Eauipmem
1 900.00
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PERSONNEL p`I
CHANGE OF STATUS REQUESTS
Commissioner Court Date: April 04, 2017
Department Submitting Information: Human Resources
Purpose of Submissions: Consider and Take Action on Change Requests
Department Submitting Employee Request Action Requested
Request(s) Applies To
County Clerk Garcia, Mary Employment
District Attorney
Thane, Dennis
Employment
Facilities Services
Coghlan, Justin
Separation
Juvenile Services — Detention
Knox, Darion
Separation
Sheriffs Office— Detention
Menefee, Joseph
Separation
Tax Office
Lopez, Ana
Employment
Approved in Commissioners' Court: April 04, 2017
County Judge's or Commissioner's Signature:
(This Copy to be attached to minutes)