Loading...
HomeMy WebLinkAbout2017-03-28 10:00AM REGULAR MEETINGBRAZOSS COUNTY BRYAN,TEXAS NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT V� V THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON MARCH 28, 2017 AT 10:00 AM IN THE COMMISSIONERS COURTROOM OF THE COUNTY ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVE., SURE 106, BRYAN, TX 77803 Invocation and Pledge of Allegiance - U.S. and Texas Flag - Chaplain G.H. Jones and Commissioner Aldrich 2. Call for Citizen input andior concerns 3. Presentations and/or Discussions a. Annual Update from the Brazos Valley Groundwater Conservation District. b. Update from Emergency Management about the Local Emergency Planning Committee Grant 2016-2017 from TCEQ. Consider and take action on agenda items 4-22: 4. Proclamation 17-016 recognizing the 183rd Recon Aviation Company on their Vietnam service. 5. Proclamation 17-017 declaring March 30, 2017 Bryan/College Station Chamber of Commerce "Chamber Day. 6. Approval for Barbara Roberts, Administrative Services Manager, Juvenile Department, to attend the Juvenile Detention Alternative Initiative (JDAIj National Fall Inter -Site Conference in Orlando, Florida on April 16-19, 2017 7. Approval of Donated Inmate Property of unclaimed clothing and mist, items from the Jail. 8. Reappointment of the following to the Homeland Security Advisory Committee for the period of 4/1/2017 - 3/31/2018: • a. Eric Buske, Chief of Police, City of Bryan Vol. P9' ---z— • b. Patrick Corley, Executive Director, Brazos County 9-1-1 ECD • c. Jerry Henry, Emergency Management Coordinator, City of Bryan • d. Brian Hilton, Emergency Management Coordinator, City of College Station • e. Leslie Lutz, Assistant Emergency Management Coordinator, Texas A&M, University • f. Steve Aldrich, County Commissioner Pct. 1, Brazos County • g. Monica Martinez, Emergency Management Coordinator, Texas A&M University • h. Randy McGregor. Fire Chief, City of Bryan • i. Michele Meade, Emergency Management Coordinator, Brazos County • j. Brandy Norris, Assistant Chief of Police, City of College Station • k. Jim Stewart, Chief Deputy,, Brazos County Sheriffs Office • 1. Kenneth Utz, Fire Captain, South Brazos County Fire Department • m. Curtis Darby, Assistant Police Chief, City of Bryan • n. Alison Prince. Executive Director, United Way of the Brazos Valley • o. Amy Hilburn, Director, Texas Veterinary Medical Reserve Corp 9. Request permission for Michele Meade to sign six (6) Subgrant Applications — FEMA Form 90-91- as part of continuing Disaster Recovery efforts from the May 26, 2016 Severe Storms: • BZO003C - Peach Creek Road, White Switch Road and Blue Ridge Drive • BZO004C - Greens Prairie Road • BZO005C - Old Reliance Road — 3 locations, Kurten Lane, and Dilly Shaw Tap • BZO006C - Grassbur Road, Eimo Weedon Road, Weedon Looo, Lakefront Drive. Cliff Road, Warren Ranch Road, Long Trussell Road, and Merka Road • EZO007C - Femll Creek Road, Democrat Road, House Cemetery Road, New Church Cemetery Road, Wheelock Road, Old Bundick Road, and Dick Elliott. Road • SZ0008C - Leonard Road, Silver Hill Road, Pleasant Hill Road, Higgs Drive, Creekslde Drive, Drummer Drive, Deer Crossing Drive, and J C Long Drive 10. Payment authonzatlon to West in the amount of 5279.32 for the monthly subscnption of law books for the CountyAttomeys Office; the amount of invoice exceeded amount of invoice. 11. Payment authorization to AMA Towing in the amount of $175.00 to pay for emergency towing service on 3/4/2017; a purchase order could not be obtained in advance. 12. Request from the Information Technology Department to approve a Change Order to the TnTech Inform RMS project to acquire licensing for a Test environment. Half the cost of this change will be paid for by the City of Bryan. 13. Award contract # 17-260 for Jail Phammaceuticais to Contract Pharmacy Services. 14. Award of bid contract # 17-270 Hydrated Lime. 15. Renewal of Contract #17-288R for Solid Waste Hauling and Recycling with Texas Commercial Waste. 16. Renewal of contract # 17-2898 Landscape Maintenance with Green Teams; Inc. 17. Renewal of contract # 17-292R Cemetitious Slurry with Southern Cement Slurry LLC. 18. Approval of contract # 17-294 with Strong Surveying for miscellaneous proiects. Total contract not to exceed $126,925.00. 19. Tax Refund Applications for the following: • a. University Title - Payment in Emor $1,221.40 VaE. aa2 s'/ Pg. �� • b. Leslie Varisco Pinto - Overpayment $5.13 • c. HSBC Bank - Overpayment $138.82 • d. Corelogic Tax Services - Overpayment $79.28 • e. Corelogic Tax Services —Overpayment $485.13 • f. Corelogic Tax Services - Overpayment 5315.75 • g. Comerica Bank - Overpayment $9,948.41 • h. Comerica Bank - Overpayment $5,275.28 • i. Beneficial HSB Mortgage - Overpayment $69.99 20. Budget Amendments. Budget Amendments FY 16/17 26.1 - 26.7 21. Personnel Change of Status. Personnel Acton Forms 22. Payment of Claims. 23. Sheriffs report on inmate population. 24. Announcement of interest items and possible future agenda topics. 25. Call for Citizen input and/or concerns 26. Adjourn. PUBLIC COMMENTS Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and'oe Ilrrdted to four minutes per person. Persons are invited to submit comments in writing on the agenda items andlor attend and make comment at the Commission meeting. Members of the public are reminded that the Brazes County Commissioners Court is a Constitutional Court, with both iudical and legislative powers, created under Article V, Section 1 and Section 18 of the Tems Constuution. As a Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation under Section 81.024 of the Texas Local Government Code..Arcordingly, members of the public In attendance at any Regular, Special andior Emergency meeting of the Court shall conduC themselves with proper respect and decorum in speaking to, and/or addressing the Court, in participating in public discussions before the Court; and in all actions in the presence of the Count . Those members of the public who are inappropriately attired and/or who do not condue, themselves in an orderly and appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order andior continued disruption of fine meeting may result in a Contempt of Court Citation. h is not the intention of the Brazes County Commissioners Court to provide a public forum for the demeaning of any Individual or group. Neither is it the intention of the Cour, to allow a member (or members) of the public to insult the honesty and/or integrity of the Court, as a body, or any member or members of the Court, or County, employees, individually or opllectively. Accordingly, profane, insulting or threatening language directed towrard the Court and/or any person in the Court's presence andlor racial, ethnic or gender slur or epithets will not be tolerated. Violation of these rules may result in the following sanctions: 1. cancellation of a speaker's time; 2, removal from the Commissioners Cour.,. 3. a Contempt Citation; and/or 4, such other andior criminal sanctions as may be authorcaEd under the Constitution. Statutes and Codes of the State of Texas. The County Commissioners Court can deliberate or take action only rf a matter has been listed on an agenda property posted prior to the meeting. During the public comment period, speakers may address matters not listed on the published spends. The Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However, responses from the County Judos or Commissioners to unlisted public comment topics could become deliberation on a matter without notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County Judge and/or Commissioners may choose no: to respond to public criminal except to correct factual inaccuracies, recite misting polio- in response to an inquiry or to ask t'rat a matter be listed on a future agenda. See Texas Open Meetings Act Section 551.042. INVOCATION Any invocation tha may, be offered 'oefore fie ofiical star, of the Court meeting shall be to and for the benefit of the Court. The views or beliefs expressec by the invocation speaker have not been previously reviewed or approved by the Court and do not necessarily represent the religious beliefs or views of the Court in part or as a Mole. No member of the community is required to attend or participate in the invocation and such decision will have no impar on their right to actively participate in the business of the Cour:. The Commissioners Courtroom of fne County Administration Building, 200 South Texas Ave., Suite 106, Brvan, TX 77803 is wneeichan accessible. Handicap parking spaces are available. Any request for sign Interpretive services must be made two worklno days before the meeting. To make arrangements, please call (979) 361-4102. va. 1— Pg. -Z MINUTES MARCH 28, 2017 BRAZOS COUNTY COMMISSIONERS COURT REGULAR MEETING A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Administration Building, 200 South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday, March 28, 2017 with the following members of the Court present: Duane Peters, County Judge, Presiding; Steve Aldrich, Commissioner of Precinct 1; Sammy Catalena, Commissioner of Precinct 2; Nancy Berry, Commissioner of Precinct 3; Irma Cauley, Commissioner of Precinct 4; Karen McQueen, County Clerk. The attached sheets contain the names of the citizens and officials that were in attendance. Invocation and Pledge of Allegiance U.S. and Texas Flag - Chaplain G.H. Jones and Commissioner Aldrich 2. Call for Citizen input and/or concerns There was no citizen's input. 3. Presentations and/or Discussions a. Annual Update from the Brazos Valley Groundwater Conservation District. Alan M. Day, General Manager for the Brazos Valley Groundwater Conservation District (BVGCD) spoke to the Court about the 2016 Annual Report. Mr. Day stated that 2016 was a very busy year for the BVGCD. He stated that they have two new board Vol. 4o�r�/ P9. 8 members this year. Mr. Day said that they currently have 144 wells and 8 aquifers in the network. Mr. Day told the Court that grant money was used to establish a website/webmaster program to aid in educating citizens about water conservation. The website can indicate how much irrigation is needed in your area. Mr. Day said that they have received 176,000 hits on the website and feels that it has been extremely successful. He informed the Court of a grant used to adopt a Well Plugging Protocol. They have been able to plug 12 wells that were abandoned or deteriorated. Mr. Day introduced Megan Haas as the District Education and Conservation Outreach Coordinator/Water Resource Specialist. Ms. Haas said that she is going into every class of 4th, 5th and 7th graders in Brazos and Robertson County and teaching them about water conservation, protection of aquifers, and water contamination. The Court thanked Mr. Day and Ms. Haas for all they are doing at the Brazos Valley Groundwater Conservation District. b. Update from Emergency Management about the Local Emergency Planning Committee Grant 2016-2017 from TCEQ. Emergency Management Coordinator Michelle Meade updated the Court on the Local Emergency Planning Committee Grant 2016 - 2017 from TECEQ. Mrs. Meade stated that over $92,000 was granted to purchase hazardous materials equipment. Judge Peters thanked Ms. Meade for continuing to look for grants and stated that he realizes the paperwork can be tedious. Consider and take action on agenda items 4-22: 4. Proclamation 17-016 recognizing the 183rd Recon Aviation Company on their Vietnam service. The Court approved a Proclamation recognizing the 183rd Recon Aviation Company on their Vietnam service during their 2017 biennial reunion, March 30, 2017 through April 2, 2017. The Court encourages all citizens to take the opportunity to honor the members of the 183rd Recon Aviation Company for their service. Judge Peters mentioned that a Memorial Service will be held on Saturday, April 1, 2017 at 9:00 a.m. at Veterans Park. A copy of the proclamation is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 5. Proclamation 17-017 declaring March 30, 2017 Bryan/College Station Chamber of Commerce "Chamber Day". The Court approved as submitted a Proclamation designating March 30, 2017 as 1 Bryan/College Station Chamber of Commerce "Chamber Day' and urges all citizens to express their appreciation to our local businesses for their investment in our community. Commissioner Cauley urges all of Brazos County to participate in "Chamber Day" because we are one of the title sponsors for the event. A copy of the proclamation is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 6. Approval for Barbara Roberts, Administrative Services Manager, Juvenile Department, to attend the Juvenile Detention Alternative Initiative (JDAI) National Fall Inter -Site Conference in Orlando, Florida on April 16-19, 2017 Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. Approval of Donated Inmate Property of unclaimed clothing and misc items from the Jail. Motion: Approve, Moved by Commissioner Steve Aldrich, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 8. Reappointment of the following to the Homeland Security Advisory Committee for the period of 4/1/2017 - 3/31/2018: • a. Eric Buske, Chief of Police, City of Bryan • b. Patrick Corley, Executive Director, Brazos County 9-1-1 ECD • c. Jerry Henry, Emergency Management Coordinator, City of Bryan • d. Brian Hilton, Emergency Management Coordinator, City of College Station • e. Leslie Lutz, Assistant Emergency Management Coordinator, Texas A&M University • f. Steve Aldrich, County Commissioner Pct. 1, Brazos County • g. Monica Martinez, Emergency Management Coordinator, Texas A&M University • h. Randy McGregor, Fire Chief, City of Bryan • i. Michele Meade, Emergency Management Coordinator, Brazos County • j. Brandy Norris, Assistant Chief of Police, City of College Station • k. Jim Stewart, Chief Deputy, Brazos County Sheriff's Office • I. Kenneth Utz, Fire Captain, South Brazos County Fire Department • m. Curtis Darby, Assistant Police Chief, City of Bryan • n. Alison Prince, Executive Director, United Way of the Brazos Valley • o. Amy Hilburn, Director, Texas Veterinary Medical Reserve Corp Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Vol. ,L Pg. 7e Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. Request permission for Michele Meade to sign six (6) Subgrant Applications — FEMA Form 90-91- as part of continuing Disaster Recovery efforts from the May 26, 2016 Severe Storms: • BZO003C - Peach Creek Road, White Switch Road and Blue Ridge Drive • 6ZO004C - Greens Prairie Road • BZO005C - Old Reliance Road — 3 locations, Kurten Lane, and Dilly Shaw Tap • BZO006C - Grassbur Road, Elmo Weedon Road, Weedon Loop, Lakefront Drive, Cliff Road, Warren Ranch Road, Long Trussell Road, and Merka Road • BZO007C - Ferrill Creek Road, Democrat Road, House Cemetery Road, New Church Cemetery Road, Wheelock Road, Old Bundick Road, and Dick Elliott Road BZO008C - Leonard Road, Silver Hill Road, Pleasant Hill Road, Higgs Drive, Creekside Drive, Drummer Drive, Deer Crossing Drive, and J C Long Drive Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 10. Payment authorization to West in the amount of $279.32 for the monthly subscription of law books for the County Attorney's Office; the amount of invoice exceeded amount of invoice. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 11. Payment authorization to AMA Towing in the amount of $175.00 to pay for emergency towing service on 3/4/2017; a purchase order could not be obtained in advance. This payment authorization was requested by Fleet Services. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 12. Request from the Information Technology Department to approve a Change Order to the TriTech I nform RMS project to acquire licensing for a Test environment. Half the cost of this change will be paid for by the City of Bryan. A copy of the change order is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 13. Award contract # 17-260 for Jail Pharmaceuticals to Contract Pharmacy Services. The Court voted unanimously to accept the recommendation of the Purchasing Agent and awarded Contract 17-260 Jail Pharmaceuticals to Contract Pharmacy Services. A Vol. copy of the contract is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 14. Award of bid contract # 17-270 Hydrated Lime. The Court voted unanimously to accept the recommendation of the Purchasing Agent and awarded Bid Contract 17-270 Hydrated Lime to Austin White Lime. A copy of the bid tabulation is attached. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 15. Renewal of Contract #17-288R for Solid Waste Hauling and Recycling with Texas Commercial Waste. The Court voted unanimously to accept the recommendation of the Purchasing Agent and awarded the Renewal of Contract 17-288R Solid Waste Hauling and Recycling to Texas Commercial Waste. A copy of the bid tabulation and renewal contract is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 16. Renewal of contract # 17-289R Landscape Maintenance with Green Teams, I nc. The Court voted unanimously to accept the recommendation of the Purchasing Agent and awarded the Renewal of Contract 17-289R Landscape Maintenance to Green Teams, Inc. A copy of the bid tabulation and renewal of contract is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 17. Renewal of contract # 17-292R Cemetitious Slurry with Southern Cement Slurry LLC. The Court voted unanimously to accept the recommendation of the Purchasing Agent and awarded the Renewal of Contract 17-292R Cementitious Slurry to Southern Cement Slurry LLC. A copy of the renewal contract is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 18. Approval of contract # 17-294 with Strong Surveying for miscellaneous projects. Total contract not to exceed $126,925.00. A copy of the contract is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 19. Tax Refund Applications for the following: • a. University Title - Payment in Error $1,221.40 • b. Leslie Varisco Pinto - Overpayment $5.13 • c. HSBC Bank- Overpayment $138.82 • d. Corelogic Tax Services - Overpayment $79.28 • e. Corelogic Tax Services - Overpayment $485.13 • f. Corelogic Tax Services - Overpayment $315.75 • g. Comerica Bank - Overpayment $9,948.41 • h. Comerica Bank - Overpayment $5,275.28 • i. Beneficial HSB Mortgage - Overpayment $69.99 Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry, Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 20. Budget Amendments. Budget Amendments FY 16/17 26.1 - 26.7 26.1 Reallocate funds for District Clerk. 26.2 Reallocate funds for Records Management. 26.3 Reallocate funds for Sheriff's Office -Administration. 26.4 Transfer funds from General Fund Contingency to Information Technology. 26.5 Transfer funds from Non -Departmental to Information Technology. 26.6 Transfer funds from HOT Fund to Expo Expansion Capital Fund. 26.7 Transfer funds from Employee Clinic Fund to Capital Fund to facilitate accounting for the project. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 21. Personnel Change of Status. Personnel Action Forms A copy of the Personnel Change of Status requests is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 22. Payment of Claims. Claims 7154041-7154225 Vol. � P9• �- Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by County Judge Duane Peters. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 23. Sheriff's report on inmate population. Sheriff Chris Kirk stated there were 639 inmates in jail, 553 inmates are male and 85 are female, 56 have electronic monitors and 19 are pending for monitors. 24. Announcement of interest items and possible future agenda topics. There were no announcements. 25. Call for Citizen input and/or concerns There was no citizen's input. 26. Adjourn. Vol. =�l� Pg.�!__ The foregoing minutes of the Commissioners Court meeting held March 28 , 2017 have been examined and are approved in open Court this day of 1 2017, in Bryan, Brazos County, Texas. Duane Peters Steve Aldrich County Judge Commissioner, Precinct 1 Irma Cautey Commissioner, Precinct 4 Attest: Karen McQueen County Clerk C R Nancv Berry � � Commissioner. Precinct 3 BRAZOS COUNTY COMMISSIONER'S COURT ; �'DAY O <L� Name (PLEASE PRINT) J AsV,� wA&E- 20IAI Organization (PLEASE PRINT)) l �1),077i ell xt F 9cElv� By C2 b Pg ' of Z el vol. �vl�/ _ Pg. Pg (- of BRAZOS COUNTY COMMISSIONER'S COURT Name (PLEASE PRINT Organization (PLEASE PRINT) Ev. = L P9• -V I \ Proclamation 183rd Recon Aviation Company WHEREAS the 183rd Recon Aviation Company, call sign Seahorse, served with distinction in the Republic of Vietnam from 7 June 1966 through November 1971; and WHEREAS during the time the unit served in Vietnam, the 183" Recon Aviation Company received numerous awards and citations while supporting many other combat units, among them U.S. Infantry, Airborne, Artillery, Armor, Armored Cavalry, Ranger, Assault Helicopter, and Navy, as well as Army of the Republic of Vietnam, Vietnamese National Guard and South Korean combat forces; and WHEREAS it is the mission of the veterans of the 183rd Recon Aviation Company, call sign Seahorse, to preserve our history, remember and honor our lost Seahorse brothers, renew and maintain relationships developed by serving in the 183`d during the Vietnam War; and WHEREAS the 183`d Recon Aviation Company suffered eight killed in action.and still has one missing in action, and has lost sixty-eight since the unit left Vietnam, thus every reunion is more important and meaningful as the unit's numbers continue to dwindle. NOW, THEREFORE, BE IT PROCLAIMED that the Brazos County Commissioners Court does hereby recognize the 183`d Recon Aviation Company on their Vietnam service during their 2017 biennial reunion, March 30 — April 2, 2017. We encourage all citizens of Brazos County to take the opportunity to honor the members of the 183d Recon Aviation Company for their service. PROCLAIMED this 28'h day of Duane Peters County Judge Commissioner Steve Aldrich Precinct 1 Incu7e.� Commissioner Nancy Berry Precinct 3 Fvon. �Sl pg. too, 17-016 Proclamation Chamber of Commerce Day WHEREAS Brazos County has benefited from the many leadership, legislative, educational, economic development and community development programs and activities of the Bryan/College Station Chamber of Commerce; and WHEREAS the Bryan/College Station Chamber of Commerce has unceasingly promoted quality growth and development for our community and has been a driving force in fostering enhanced educational opportunities, infrastructure improvements, leadership development, the creation of jobs, and a positive vision of the future; and WHEREAS the Bryan/College Station Chamber of Commerce has distinguished itself as the voice of business in our community and has sought to achieve successful results for our entire community in a cooperative spirit with both cities and other organizations; and WHEREAS the Bryan/College Station Chamber of Commerce has faithfully served our communities for more than 95 years, striving to enhance the economic well-being of the businesses in our communities; and . WHEREAS the Bryan/College Station Chamber of Commerce has chosen March 30, 2017 as a day to make the community AWARE of the Chamber and its programs, to become AWARE of the issues facing our businesses, to express its APPRECIATION to our local businesses for their investment in our community and to extend an invitation to non-member businesses to have ACCESS to the programs and activities of the Chamber by joining the approximately 1,400 current members of the Chamber who are committed to our Community. NOW, THEREFORE, RE IT PROCLAIMED that the Brazos County Commissioners Court does hereby recognize the day of March 30, 2017 as: Bryan/College Station Chamber of Commerce "Chamber Day" PROCLAI,YIF,D this 281s day of March Duane Peters County Judge Commissioner Steve Aldrich Precinct I �si6(ter ancy e� Precinct 3 17-017 5 1 BRAZOS COUNTY, TEXAS ACCEPTANCE OF DONATED/AWARDED PROPERTY DONATION OF COUNTY PROPERTY ' . Date: 03/14/17 Acceptance of Donated/Awarded Property - ❑Donation of County Property (Awarded property requires signed court documentation) ©Acceptance of Donated Inmate Property (Requires signed inmate documentation -NO VALUE ASSESSED) Item Description: Unclaimed clothing and Misc items. Please provide all information requested below as applicable to the property being accepted or donated. Forms containing any blank fields will be returned for completion. Make. Model: Year: SNNIN #: ❑ Functional ❑ Non -Functional. Explain ifNon-Functional Additional Description/Information: Unclaimed clothing, jewelery, electronics and other mist items left by inmates leaving BCDC in the month of February.. 'Estimated Value: Check box for Capital Asset (voluelinitial cost is over $5000) Check the appropriate account based on Check the appropriate entity property being estimated value of property being accepted: donated to: _ ❑ 61235000 (Donation -Other)* Government Entity: Brazos County Sheriffs Office ❑ 60010000 (No Assct Tag - Undcr $500) Organization Nam: ❑ 67010000 (Minor Property -$500-$4999) Other (Due to Statuatory- _ ❑ s0o10000(Capilal Property -Over $5000) requirements prior approval Brazos County Sheriffs Office is required by Purchasing: Organ iartion Name Donation -Other to be usedforfunds donated to Bracos Countyfor use ofu non -county expendilore - - I certify that the above mentioned item has been donated or awarded to Brazos County. This item has been received in good faith and upon approval by Commissioner's Court will become a part of the General Fixed Asset Account of Brazos County. The delemination to accept or reject the donation will be made at the sole discretions of Commissioners Court based upon such things as usefulness, projected operating, maintenance and insurance costs. Requesting Department: Brazos County Sheriffs Office Department Name Authorized Signature Organization Receiving Donated Property: Authorized Signature - roved r' l(�t ommrssron ou on (his day of - rc4n I : :Commissioners�Court Appro I FVOI. __ Federal Emergency Management Agency E -Grants Page 1 of 3 PA-06-TXA272-PW-00393(0) P PROJECT WORKSHEET Applicant Name: Application Title: BRAZOS (COUNTY) BZ0003C Brazos County Road Repairs Period of Performance Start: Period of Performance End: 06-11-2016 12.11-2017 Subgrant Application - FEMA Form 90-91 Note: The Effective Cost Share for this application is 75% FEDERAL EMERGENCY MANAGEMENT AGENCY PROJECT WORKSHEET DISASTER PROJECTNO. PAID NO. DATE - CATEGORY BZ00030 041-99041- 00 12-20-2010 C FEMA 4272 - DR -TX APPLICANT: BRAZOS (COUNTY) WORK COMPLETE AS OF: 06-20-2016 : 100 Site 1 of 1 DAMAGED FACILITY: COUNTY: Brazos Peach Creek Road, While Switch Road and Blue Ridge Drive LOCATION: LATITUDE: LONGITUDE: 30.52461 -96.19793 Current Version: Site 1: Peach Creek Road (GPS: 30.52461, -96.19793) Site 2: White Switch Road(GPS: 30.41589, -96.17892) Site 3: Blue Ridge Drive (GPS: 30.52948, -96.30358) DAMAGE DESCRIPTION AND DIMENSIONS: Current Version: During the declared Incident of May 22, 2016 to June 24, 2016, severe storms and flooding caused overland flooding throughout Brazos County, Texas resulting In roadway damages to the following three locations: Site 1: Peach Creek Road (GPS: 30.52461, -96.19793) 1) Shoulder roadway washout (15 FT L x 5 FT W x 2 FT D=15D/27 = 5.55 CY x 1.4= 8Ions) of small Rip Rap. The 12 IN rip rap was located at [tie base of two 48 IN culverts. (Culverts were not damaged) 2) Dirt shoulderwash out on 200 FT L x 24 FT W x 12 IN D dirt roadway. Site 2: While Switch Road (GPS: 30.41589,-96.17802). While Switch Road Is gravel top road. Damages at this site Includes loss of surface materials near a bridge crossing. The loss of materials are 1-1/2 Inch Limestone Backflll over Standard Base (Flex base Type A), occurred at 2 areas. Damages Included 50 -feel by 20 -feel by 1.0 FT area and 100 -feet by 20 -feet by 0.5 -ft. Site 3: Blue Ridge Drive (GPS: 30.52948, -96.30358) This Is a gravel top roadway with 3 CMP culverts (Not Damaged). Washout area includes 15 -feet long by 5 -feet wide by 4 -feet deep of the cement stabilized sand encasing the culverts. SCOPE OF WORK: Current Version: Work Completed: The Brazos County, Highway 8 Roads Department used their Force Account Labor, Equipment and Materials to restore the below repairs back to pre -disaster condition. This Project worksheet captures the repairs to three (3) roads: Peach Creek Road, White Switch Road and Blue Ridge Drive. Site 1: Peach Creek Road (GPS: 30.52461, -96.19739). 1) Replaced 8 tons of 12 IN Rip Rap. 2) Reshaped the 200 FT of dirt shoulder along this length of road and culvert crossing using materials at the sites. Site 2: White Switch Road (GPS: 30.41589, -96.17092) - To restore the road to pre -disaster condition, the Applicant replaced lost surface 3/9/2017 Vol. _�_ Q9• Federal Emergency Management Agency E -Grants Page 2 ol'3 and base at 2 areas including 50 -feel by 20 -feet by 1 FT area =1000127 = 37.07-CY x 1.4 = 52 -Tons and 100 -feet by 20 -feel by 0.5 FT = 1000/27 - 37 CY x 1.4 = 52 Tons, t has requested reimbursement for a total materials of 76 Tons of 1-112 Inch Limestone Backfill and 30 Tons Base, which is equivalent to the damage dimensions. Site 3: Blue Ridge Drive (GPS: 30.52948, -96.30358) Replaced lost Cement Stabilized Sand Area around culverts, 16 -foot long by 5 -feat wide by 44eol deep (21.07 Tons). The Force Account Labor, Equipment and Materials Costs are summarized below (See Attached labor 8 equipment summary sheets, payroll records, work Orders and material invoices.) Force Account Labor: The Applicant used 10 employees for a total of 63 hours ($1,663.29) to place and grade Iasi material and restore the roads to pre -disaster condition. Equipment: The Applicant used: 3) 8 -YO Dump Trucks (FEMA Code 8720) for 10 -hours at $42.251hour for a cost of $422.50. 2) 12-GY Dump Trucks (8722) for 10 hours at $71.501hour for a cast of $715.00. 2)1-CY Loader -Backhoe (6571) for 7.1 -hours at $27.25/hour for a cost of $193.48. 2) 12 -FT Graders (8331) for 7 -hours at $54.50Arour for a cost of $361.50. rota) Cost for Equipment usage equals $1,712.48. Materials: Replace 8 -Tons of 12 -Inch Rip -Rap at $30 per Ton ($240.00); Replace 30 -Tons of Flex Base Type A Grade 1 at $23.68 per ton ($710.40) Replace 76 Tans of 1-112 Inch Limestone Backfill at $20.56 for $1,562.56 Replace 21.07 Tons of cement stabilized sand (Pug Sand) at $21 per Ton for $442.47. Materials were obtained from the local stockpile from local suppliers (See Attached Invoices), The Total Cost for Materials Is $2,955.43 The summary of costs is as follows: Labor. $1,663.29; Equipment: $1,712.48; Material: $2,955.43 for a Total Project Cost of $6,331.20. The Sub -Recipient, Brazos County, Is legally organized under the laws of the State of Texas and owns, operates and maintains their ro ads. The roads and culvert fall within the applicant's responsibility for the repairs. The Applicant has provided Force Account labor, equipment and material summary sheets (Attached). Project Notes: — DIRECT ADMINISTRATIVE COSTS: The sub -grantee Is not requesting Direct Administrative Costs (DAC) that are directly chargeable to this project. Associated eligible work Is related administration of the PA project only and in accordance with 2 CFR 200.413. These costs are treated consistently and uniformly as direct costs In all federal awards and other sub -grantee activities and are not Included in any approved indirect cost rates. -- HAZARD MITIGATION PROPOSAL: No Mitigation Measure has been Identified. -- PROCUREMENT: The Applicant was advised by FEMA PAC and/or Project Specialist that In the seeking of proposals and letting of contracts for eligible work, the Applicant must comply with Its Local, State and/or Federal procurement laws, regulations, and procedures as required by 2 CFR 200.317-326. RECORD RETENTION: As described in 2 CFR 200.333 Sub -grantee must maintain all work-related records for a period of three (3) ;ars from Sub -grantee closure (final payment), all records relative this project worksheet are subject to examination and audit by the State, _MA and the Comptroller General of the United Stales and must reflect work related to disaster specific costs. PERMITS: Federal Funding is contingent upon acquiring all necessary Federal, Stale and Local permits. Noncompliance with this quirement may jeopardize the receipt of federal funds. The applicant Is responsible for obtaining all required permits prior to the mmencement of work. -- AUDIT STATEMENT: All documentation related to this project worksheet Is subject to audit and must reflect disaster— related work and project— speck cost. The applicant has been advised of responsibility to maintain supporting documentation (records). The type of records to be maintained is specified in FEMA policy 2 CFR Subpart F, Audit Requirements. Records must be maintained, for three 3 years from the date the last project was completed or from the dale final payment was received, whichever Is later. -- 75% FEDERAL FUNDING: In accordance with Stafford Act and current disaster declaration determinations, this project worksheet will be funded with the Federal Cost share at 75°5 of all eligible costs. . - By accepting this grant the Applicant to the best of their ability acknowledges that ail damages described within this Sub -grant Application and all associated costs being claimed were a direct result o1 the declared event, and In connection with the incident period of 05/22/2015 thm 06/24/2015 with the exception of requests for alternate or Improved projects. -- BACKUP DOCUMENTATION: 100% of Backup Documentation has been reviewed. No errors or omissions were discovered — SMALL PROJECTS, ANY CATAGORY: For small projects FEMA pays based on the actual or estimand cost in order to expedite the funds (Digest pg. 121.) FEMA does not perform final Inspections on small projects; however, the state must certify compliance. The applicant does have the ability to request a small project netting (appeal) if/when significant net small over -runs occur. This process will Involve a review of all documentation for all small projects and an adjustment will be made for the total actual eligible dollars spent (over- mNunder-con). A final Project Worksheelwlll then be required in EMMIE to capture all the eligible PA costs for the small projects. — SMALL PROJECT CHANGE REQUEST: Change requests to small project worksheets will not be approved unless there is a change in the approved scope of work. This change must be approved prior to the construction. If after completion of all small projects the applicant Incurs a significant net small project overrun, the applicant must file an appeal within 60 day of completion of the appl firm's last small project. All requests must be submitted through the grantee. https://sso.fcnla.net/emm is/internalhltegration?app lication ld=899732 3/9/2017 Vol. �� pg. ,/ �� Federal Emergency Management Agency E -Grants Page 3 of 3 cmdllions at the site? I. -!Yes Pi No Special Considerations Included? ivi Yes [J No Hazard Mitigation proposal included? 1, �i Yes g p RJ No Is there Insurance coverage on this facility? �. !Yes t�! No PROJECT COST ITEM CODE NARRATIVE QUANTITYIUNIT UNIT PRICE COST Version 0 Other 1 9007 Labor 1/LS $1,663.29 $ 1,663.29 2 9008 Equipment ?ILS $ 1,712.48 $ 1,712.48 3 9009 Material 1ILS $ 2,955.43 $ 2,955.43 TOTAL COST $ 6,331.20 PREPARED BY JAMES DEDES TITLE Project Specialist SIGNATURE APPLICANT REP. Michele Meade TITLE Emergency Management Coordinator SIGNATURE bttps://s%o.fema.net/emmic/internallntegration?applicationld=899732 3/9/2017 Vol. ,2�Pg. /y3 Federal Emergency Management Agency E -Grants Page I of P PROJECT WORKSHEET Applicant Name: Application Title: BRAZOS COUNTY 1320004C - Greens Prairie Road Period of Performance Start: IPeriod of Performance End: APPLICANT: BRAZOS (COUNTY) 12-11-2017 Subgrant Application - Entire Application Application Title: 8Z0004C - Greens Prairie Road Application Number: Application Type: Subgrant Application (PW) Subgrant Application - FEMA Form 90-91 FEDERAL EMERGENCY MANAGEMENT AGENCY PROJECT WORKSHEET DISASTER PROJECT NO. BZo004C PA ID NO. 041-99041- 00 DATE 02-21-2017 CATEGORY C FEMA 4272 - OR -TX APPLICANT: BRAZOS (COUNTY) WORK COMPLETE AS OF: 08-29-2016:100 Site 1 of 1 DAMAGED FACILITY: COUNTY: Brazos B20004C Road and Culverts LOCATION: LATITUDE: LONGITUDE: 30.536182 .96.283768 30.536252 -96.283666 Current Version: 30.536345 -96.283573 PA -06 -TX -4272 -PW: 30.669113 -86.400424 Within Brazos County jurisdiction GPS on Faceplate is located Read & Bridge Department .12817 State Highway 21 W., Bryan, Brazos County, Texas, DAMAGE DESCRIPTION AND DIMENSIONS: Current Version: EVENT: During the Incident period of May 22, 2016 and June 24, 2016 (DR4272-TX), Severe Storms, Flooding, Stralght-Ilne Winds, and Tornados producing excessive rainfall in a short period of time with ensuing overland good waters effecting extensive damages to a large section of Greens Praine Road surface and base materials over Peach Creek South Tributary damaging, eroding, and washed out 2 culverts and embankment in Brazos County, District One (1), Texas, The Site listed in this Project Wodrsheet (PW) is not an FHWA road. Brazos County Is responsible to maintain and repair the road listed in this PW. The area of related damages was the result of flood waters hum Peach Creek South Tributary flowing Northeast to Southwest overtopping, undermining, and eroding this section of roadway as follows: Site #1: Greens Prairie Road, GPS beginning 30.536182 -96.283768 and ending 30.536345 -96.283573, Affected Area of Road Damage Asphalt, 65 Ft. L x 20 Ft. W x 0.167 Ft. D; 82 FL L x 20 Ft. W x 0.167 FL D. Affected Area of Road Damage Black Base, 22 Ft. L x 20 Ft. W x 1 Ft. D. Affected Area of Road Damage Sub base fill. 32 Ft. L x 20 Ft. W x 1 Ft. D. Affected Area of Road Damage Sub -sand, 22 Ft. L x 20 Ft. W x 1 Fl. D. Affected Area of Road Damage Kosse Rock, 66 Fl. L x 6 Ft W x 8 Ft. D. https://sso.fema.net/em mie/viewApplication.do?printBtn=Print&th inMenu--truc&vo. applira... 3/9/2017 Vol. _cc7— P9• /� Federal Emergency Management Agency E -Grants Affected Area of Road Damage D Rock, 36 Ft. L x 6 FI. W x 1 Ft. D. Affected Area of Road Damage Cement Stabilizer Sand, 162 FLL x 16 FI.W x 1.5 D. Affected drainage pipes: 2 culverts, 60" W x 50' FU L Affected Area of Road Damage repairs requiring barricade , nagging,and hauling 82 Ft. L x 20 Ft. W SCOPE OF WORK: current Version: WORK COMPLETED: Page 2 of 4 Unit Cost for materials is based on Applicant's actual expense Incurred for Cold -Mix @ $76.00 per Ton,$105.15 per ton; Culvert @ $713.115 per Ft.; Cement Stabilizer Sand @ 29.00 per Ton; Rock @ $19.62 per Ton; Base @ $23.00 per Ton; Black Base @ $ 75.69 per Ton, Sand @ $29.00 per Tan. Applicant repaired the event related damages utilizing forced account labor, equipment and materials bring back to their pre -disaster condition. Project costs are mnective of actual cost Incurred for labor, equipment and materials supported by verified Dally Report documentation, and field quantified inspections conducted by FEMA, State and local personnel. Some exceptions are noted on the Hauling Lags wherein material quantilies varywhene as loads appeared to have been logged In as Tonnage in Ilou of cubic yards. The Forced Account eligible repaired damages consist of Site #1: Greens Prairie Road, GPS beginning 30.536162.96203768 and ending 30.536345 -96.283673. Affected Area of Road Damage Asphalt, 65 Ft. L x 20 Ft. W x 0.167 FI. D: 82 Ft. L x 20 Ft. W x 0.167 Ft. D. (40 Tons) Affected Area of Road Damage Black Base, 22 Ft. L x 20 Ft. W x 1 Ft. D. (16.30 CY) Affected Area of Road Damage Sub base fill,32 FLL x 20 FLW x 1 FLD.(23.70 CY) Affected Area of Road Damage Sub -sand, 22 Fl. L x 20 Ft. W x 1 Ft. D.(16.30 CY) Affected Area of Road Damage Kassa Rock,68 Ft. L x 8 Ft W x 8 FL D.(151.19 CY) Affected Area of Road Damage D Rock, 36 Ft. L x 6 FI. W x 1 Ft. D. (8 CY) Affected Area of Road Damage Cement Stabilizer Sand, 162 FLL x 16 FLW x 1.5 D.(144 CY) Affected drainage pipes: 2 culverts, 60" W x 50' FV L Affected Area of Road Damage repairs requiring barricade , flagging.and hauling 62 FL L x 20 Ft. W PROJECT FA COST FALabof: $13,059.33 FA Equipment: $11,350.66 Materials: $25,546.36 Sub Total $49,956.37 DAC $ 678.82 Grand Total $50,635.19 NOTES Project Specific All damages occurred during Incident period of May 22, 2016 through June 24, 2016. Insurance Policy Is located al the JFO. II suppoding documentation for the Forced Account Cast and prepared the attached Daily Report Forced Account Summary and .rt Forced Account Summary. No Mltigalion Possibility exist PROJECT COMMENTS (DR -4272 -TX) -- RECORD RETENTION: As described in 2 CFR 200.33 Sub -grantee must maintain all work-related records for a period of three (3) years from Sub -grantee closure (final payment). all records relative this project work sheet are subject to examination and audit by the Slate, FEMA and the Comptroller General of the United Stales and must reflect work related to disaster specific casts. -- DIRECT ADMINISTRATIVE COSTS: The sub -grantee requested Direct Adminlstralive Costs (DAC) that are directly chargeable to this project. Assoclaled eligible work Is related administration of the PA project only and in accordance with 2 CFR 200.413. These costs are treated consistently and uniformly as direct costs in all federal awards and other sub -grantee activities and are not included in any approved Indirect cost rates. -- HAZARD MITIGATION PROPOSAL: Hazard Mitigation under section 406 has been considered for this project and due to the type of work or project, effective mitigation Is not feasible within the requirements of 44 CFR 206.22G(c). -- PROCUREMENT: The Applicant was advised by FEMA PAC and/or Project Specialist that in the seeking of proposals and letting of contracts for eligible work, the Applicant most comply with Its Local, Stale and/or Federal procurement laws, regulations, and procedures as required by 2 CFR 317-326. (see attached) — PERMITS: Federal Funding is contingent upon acquiring all necessary Federal, State and Local permits. Noncompliance wlth this requirement may jeopardize the recelpt of federal funds. The applicant is responsible for obtaining all required permits prior to the commencement of work. https://sso.fema.neL'emmie/viewAppIication.do?printBtn=Print&thirtMenu-- rue&vo.applica... 3/9/2017 Vol. �_LZL p9• ��`J Federal Emergency Management Agency E -Grants Page 3 of --ENVIRONMENTAL AND HISTORIC PRESERVATION: Applicant must comply with all applicable environmental and historic preservation laws. Federal funding is contingent upon acquiring all necessary Federal, State and Local permits. Noncompliancewith this requirement may jeopardize the receipt of federal funds. — CHANGES TO SCOPE OF WORK DESCRIBED IN THIS PW/SA (SUBGRANT APPLICATION): The applicant shall comply with all applicable codes and standards In the completion of eligible work to repair or replace damaged public facillfias. Any change to the approved scope of work on a Project Worksheet (PW/SA) must be reported and approved before work begins. Failure to report changes may jeopardize Federal and State funding. In the case of a change In scope of work, the applicant shall notify the Texas Division of Emergency Management program representative prior to starting work. — INSURANCE REVIEW: The applicant is aware that all projects are subject to an insurance review as slated in 44 C.F.R. Sections 206.252 and 206.253.If applicable, an Inwrance determination will he made either as anticipated proceeds or actual proceeds in accordance with the applicant's insurance policy which may affect the total amount of the project. Approval of this project may result in oblaindmaintain Insurance requirements. The Sub -grantee must comply with Insurancereviewer terms and conditlions upon receipt of sub- orant from the State. -- COST BASIS FOR LABOR, EQUIPMENT AND MATERIALS: Costs used to formulate this project were based on: - FEMA cost codes - Material Unit Costs provided by Applicant - Applicant Forced Account Labor and Equipment --AUDIT STATEMENT: All documentation related to this project worksheet Is subject to audit and must reflect disaster— related work and project—specific cost. The applicant has been advised of responsibility to maintain supporting documentation (records). The type of records to be maintained is specified in FEMA policy 2 CFR Subpart F, Audit Requirements. Records must be maintained for three 3 years from the data the last project was completed or from the date final payment was received, whichever is later. — 75% FEDERAL FUNDING: In accordance with 44 CFR 206.47(a) and current disaster declaration determinations, [his project worksheet will be funded with the Federal Cost share at 75% of all eligible costs. — BACKUP DOCUMENTATION: 100 % of the Backup Documentation provided has been reviewed and has been included with this project. -- ROAD PROJECTS (FIRMette Requirement): Any road being repaired to pre -disaster design, function, capacity that does not include a hazard mitigation proposal, will not require a FIRMelm. If any work to repair the road requires work outside the original footprint a FIRMette will be required. -- FEDERAL AID ROADS: Project Specialist has validated that none of the sites in this project am listed on the Federal Functional Classification System as Major Collectors, Minor Arterials, Principal Arterials, or 1olerslate, receiving federal funding. --SMALL PROJECTS, ANY CATEGORY: For small projects FEMA pays based on the actual or estimated cost In order to expedite the funds (Public Assistance Program & Policy Guide pg. 139.) FEMA does not perform final inspections on small projects; however, the state must certify compliance. The applicant does have the ability to request a small project netting (appeal) IIM1vhen significant net small over- runs occur. This process will involve a review of all documentation for all small projects and an adjustment will be made for the total actual eligible dollars spent (over-runfunder-ren). Afinal Project Worksheot will then be required in EMMIE to capture all the eligible PA costs for SMALL PROJECT CHANGE REQUEST: Change requests to small project worksheets will not be approved unless there is a change in e approved scope of work. This change must be approved prior to the construction. If ager completion of all small projects the applicant :urs a significant net small project overrun, the applicant must file an appeal within 60 day of completion of the applicant's last small eject. All requests must be submitted through the grantee. accepting this grant the Applicant to the best of their ability acknowledges that all damages described within this Sub -grant Application II associated costs being claimed were a direct result of the declared event, and in connection with the incident period of May 22, 2016 7h June 24, 2016 with the exception of requests for alternate or improved projects. Does the Scope of Work change the pre -disaster conditions at the site? F'"J Yes [;�5] No Special Considerations included? �; Yes N_I No Hazard Mitigation proposal included? Yes lyl, No Is there Insurance coverage on this facility? I'<I Yes lei No PROJECT COST ITEM CODE NARRATIVE QUANTITY/UNIT UNIT PRICE COST '** Version 0 " Work Completed 1 9007 Labor 1/LS $ 13,059.33 $ 13,059.33 2 9006 Equipment 1/LS $ 11,350.66 $ 11,350.66 3 1 9009 1 Material 1 1/LS 1 $ 25.546.36 S 25.546.36 Direct Subgrantee Admin Cost https://sso. fema.net/emmielviewApplication.do?printBtn=Print&thinMenu--true&vo.applica... 3/9/2017 Vol. _o?,SJ pg, Federal Emergency Management Agency E -Grants Page 4 of 4 4 9901 Direct Administrative Costs 1/LS $ 678.82 $ 676.82 (Subgrantee) TOTAL $ 50,635.19 COST PREPARED BY KARL G SCHNEIDER TITLE Project Specialist SIGNATURE APPLICANT REP. Michele Bailey -Meade TITLE Emergency Management SIGNATURE Coordinator BRAZOS (COUNTY) : - Conditions Information Review Name Condition Type I Condition Name I Description I Monitored I Status No Conditions Internal Comments No. Queue User Date/Time Reviewer Comments No Comments https://sso.fema.net/emmie/viewApp] ication.do7printBtn=Print&thinMenu=true&vo.applica... 3/9/2017 vol. �- pg. 40 Federal Emergency Management Agency H -Grants Page 1 of 4 r PROJECT WORKSHEET Applicant Name: JApplication Title: BRAZOS COUN BZ0005C Precinct 2 - Roadwa Dama os Period of Performance Start: Period of Performance End: BZGDDSG 1z-11-2017 Subgrant Application - Entine Application Application Title: Bzo66sc Frcoicot 2 - R,,adv,,,y Con,a9. Application Number: Application Type: snhgror,i Appiicnrion (ENI) SubgrantApplication m FEMA Form 90-91 FEDERAL EMERGENCY MANAGEMENT AGENCY PROJECT WORKSHEET DISASTER PROJECT NO. PA ID NO. DATE CATEGORY BZGDDSG 041-99041- gp 03.01-2017 C FEEAA 4272 - DR -TX APPLICANT: BRAZOS (COUNTY) WORK COMPLETE AS or: 02-28-2017 : 100 % Site 1 of 1 DAMAGED FAC7LRY.' COUNTY: Brazos Roads In Precinct 2 LOCATION: LATITUDE: LONGITUDE: 30,72679 36,28519 30.73482 -95.27617 Current Version: 30.75539 .96.24225 Brazos County R&B Office and Stack Yard -2617 Hwy 21 Bryan, TX 77803 (30.6691 -96.40126) 30.63115 -96.2049 30.87634 98.29553 Site 1: Old Reliance Road -3 locations. Site 1 a a Wickson Croek (30,72679, -96.28519) Site tb a Mathis Creek (30.73482, -96.27617) Site 1c @ Bowman Creek (30.75539,-96.24225) Site 2: Kurten Lane (30.83116, .96.20490) Slto 3: Dh4yShaee Tap; (30.87 634, -96.28553) DAMAGE DESCRIPTION AND DIMENSIONS: Current Version: During the incident periotl of May 22, 2016 through June 24, 2016, Flooding, Severe Storms, Straight-line Winds and Tornadoes occurred throughout the State of Texas. Heavy rain caused significant flooding throughout Brazos County including the facilities under the jurisdiction of Precinct 2 resulting in damages to culverts and roadways. Following are the details for each of the damaged locations: Sit. 1: Old Reliance Road -3 locations. Site 10 Q Wickson Crook (30.72679,-96,28519), Flood ureters washed outmatenals around culvert and guardra9Aosts consisting o180 FT x 10 FT x 1 FT deep rip rap N E side (S CY), 20 FT x 15 FT x 3 FT slope protection on the BE side of matlway (33 CY), 20 FT x 10 FT x 5 FT deep each side embankment materials (74 CY); and 150 LF x 25 FT wide x 6lnen deep section of roadway base (70 CY) and 150 LF x 25 FT wide x 61nch deep section of roadway surfacing. (7O CY) Site 1 to @ Mathis Creek (30.73482, -96.27617): Flood waters washed out materials around 7 guardrail posts on the west side and 3 on the east side estknsted to vrrsist o4 4.25 C)'each. (12.5 CY); wao tnry shoulierrmg ronsistntg a(3 FT oxide x• 70 LFx 3 kre h deep. (2 C)') https://sso.fema,netlemmielviewApplication. do?priritBM=Print&thinMenu=true&vo. applica... 3/8/2017 Federal Emergency Management Agency E-Gratits Page 2 of 4 Site 1c @ Bowman Creek (30,75539, .96.24225): Flood wators washed out mi I around 36 guard rall posts (9 on each corner of bridge) estimated to consist of 1.25 CY each to replace, (45 CY) Site 2: Kudon Lane (30.63116, -96.20490): Flood waters washod out a Steel 16 GA 36 inch x 30 LF CMP culvert (1 EA), and a section of 'roadway 40 LF x 16 FT wide x 2 FT deep ave (47 CY) over the culvert, Including 8 FT x 7 FT x 2 FT (4 CY each side o1 roadway for 8 CY) RIP Rap. Site 3: Di1Ty Shaw Tap; (3U.d7634, -96.29553): Floodwaters washed our a 60 -IN x 50 -Fr CMP curvort (T EA), 20 FTX T2 Fix 3 FT X2 each side of roadway of RIP RAP (48 CY), and 50 LF x 25 FT wide x 2 FT eve depth section of roadway, including 2 to 3 inches of roadway surfacing. (90 CY) WORK: Current Version: WORK COMPLETED: The Applicant used FA Labor, FA Equipment, Materials, and Rental Equipment to repair damages identified to pre -disaster condition and profile: Project costs are based on actual documented cost for labor, equipment and materials as documented on the attached Work Orders (WO) or revised per geld Inspections conducted by FEMA. State and localpamonnel, with the exception material quantities vary in situations where loads in cubic yards were logged in some cases erroneously as Ions. Specifically; Site 1: Old Reliance Road -3 locations'. Par WO 4 35117. applicant used force account labor, equipmantand materials consisting of 1. CEMENT STABILIZED SAND (CSS); 16 loads @ 8ry = 128 cy @ 1.61n1cy =204.8 TN; 2. RIP RAP 1"x 12" Type FIR: i load @ 8cylld = 8ry @ 1.4In/cy = 5.7 TN; 3. ASPPN Grade IV COLDMIX: 8loads @ 8cy/load = 64 cy @ 1.9 trJcy= 121.6 TN; 4. BLACKBASE: 5loads @ fty, 4D cy, @ 7.9 IN&)- 7D.0 tn; 5. FAA dW from yard: 7 k -,ds of rA dirt @ tbp7d =55Cy @ rte cost Labor 5353.69 Equipment 5820.20 Materials 19735.79 Site 2: Kunen Lane; Per AO p 35108, applicant used force account labor, equipment and materials consisting of 1. Flex Base Type D Grade: 3 roads @ BPoy = 24 cy, @ T.4 fNcy = 177.2 tn; 2. SVV23094 Crushed Stone -Standard Base: 4 foods @ brey = 32 cy, @ 1.4 infcy = 44.8 tn; 3. HIC Pipe 16 GA Sri 30" x 30 LF; 4.3" X 5" BULL ROCK Oversize Aggregate: 1 load @ 81cy = 8 cy, @ 1.4 tn/cy = 11.2 tn. Labor 1613.11 Equipment 2278.75 Materials 2318.24 Site 3: Dilly Shaw Tap, Per WO A 35109, applicant used force account labor, equipment and materials consisting of 1. RIP RAP 1" x 12" Type FIR: 6 loads @ 8cyAd = 48 CY x 1.4 = 67.2 TN; 2. 60" x 50 LF CMP Culvert - 14 Gauge: 1 each; 3. SW23094 Crushed Stone - Standard Base: 10 loads @ 8cyAd = 80 CY x 1.4 = 112 TN; 4. BLAC KBASE: 1.25 loads @ 8cy)I&1 c CY X 1.0 - 19 TN. Labor 2661.08 Equipment 3U41.03 40atetfak 7641.40 Project Costs Totals Labor $9,647.87 Equipment $11,139.98 Materials $29,696.43 STANDARD PROJECT COMMENTS --RECORD RETENTION: AS DESCRIBED IN 2 CFR 200.33, SUBGRANTEE MUST MAINTAIN ALL IAORK- RELATED RECORDS FOR A PERIOD OF THREE (3) YEARS FROM SUBGRANTEE CLOSUR E (FINAL PAYMENT). ALL RECORDES RELATIVE TO THIS PROJECT AR E SUBJECT TO EXAMINATION AND AUDIT BY THE STATE, FEMA AND THE COMPTROLLER GENERAL OF I -HE UNITED STATES AN D MUST REFLECT WORK RELATED TO DISASTER SPECIFIC COSTS. This should be first project note -- DIRECT ADMINISTRATIVE COSTS: The Subgronteo chooses not to claim costs to manage and administer this project as part of the Public Assistance program's grant award. Declining such costs does not exempt the Subgrantee from maintaining records adequately and documenting the source and application of funds as required in 2 CFR 200.413. -- HAZARD MITIGATION PROPOSAL: Hazard Mitigation under section 406 has been considered for this project and due to the type of work or project, effective miggalion is nolfoasible within the requirements of 44 CFR 206226(c). -- PROCUREMENT: The Applicant was advised by FEMA PAC and/or Project Specialist that in the seeking of proposals and lading of matracis tar eNgtSkr ourk, the its Lo zrf, Stele end br Federal pracurenrerrt tacos, regulations, ami pracrdures as required by 2 CFR 317-326. -- PERMITS: Federal Funding Is contingent upon acquiring all necessary Federal, State and Local permits. Noncompliance with this requirement may jeopardize the recalpt of federal funds. The applicant is responsible forobtaining aft required permits prior to the commencement of work. -- ENVIRONMENTAL AND HISTORIC PRESERVATION: Applicant must comply with all applicable environmental and historic preservation laws. Federal funding is contingent upon acquiring all necessary Federal, State and Local permits. Noncompliance with this requirement may jeopardize the receipt of federal funds. https://sso. fema net/emmie/viewApplication.do7printBtn=Print&thinMenu=true&vo. applica... 3/8/2017 Federal Emergency Management Agency E -Grants Page 3 of 4 -- CHANGES TO SCOPE OF WORK DESCRIBED IN THIS PWISA (SUBGRANT APPLICATION): Tha applicant shall comply with all applicable codes and standards in the completion of eligible work to repair or replace damagod public facilities. Any change to the approved scope of work on a Projoci Worksheet (PWISA) must be reported and approved before work bagins. Falluio to report changes may jeopardize Federal and Slate funding. In the case of a change In scope of work, the applicant shall notify Iho Texas Division of Emergency Management program rapresentatIve prior to starting work. .Donated Resources: Volunteer Labor Hours when provided by the applicant and determined to be eligible by FEMA to offset the 25% local match (non -Federal share) cannot exceed the maximum credit allowed fordo nated resources for a project. The amount of donated resources credit that can be applied to a project is capped at tha non-Fodoral share of emergency work so that the Federal share will not exceed the Applicant's actual out-of-pocket costs per Disaster Asslstarev Policy 8525.2, Donato it Rosources. --INS U RANCE REVIEW: The applicant is aware that all projects are subject to an Insurance review as slated In 44 C.F.R. Sections 206,252 and 206.253. If appllcablo, an Insurance determination will be made either as anticipated proceeds or actual proceeds in accordance with the applicant's Insurance policy which may affect the total amount of the project Approval of this project may insult in an obtain/maintain insurance requirement The Subgrantee must comply with Insurance reviewor terms and conditions upon receipt of sub - grant from the Slate. -- COST BASIS FOR LABOR, EQUIPMENT AND MATERIALS: Costs used to formulate this project were based on: Actual force account labor costs provided by Applicant, equipment costs per FEMA rates, local material costs, and actual or resent contract casts. -- AUDIT STATEMENT: All documentation rotated to this project workshoet is subject to audit and must reflect disaster — related work a nd project —specific cost. The applicant has been advised of responsibility to maintain supporting documentation (records). The type of records to bo malntakrad ♦s spacMad M FESTA pohu y2 CFR Subpart F, Audit Requtremente. Re atn}s m&d be mahrteined for thr c J veers from the date the last project was completed or from the date Mal payment was resolved, whichever is later. --75% FEDERAI- FUNDING: 1n accordance with 44 CFR 208.47(a) and current disaster declaration determinations, this project worksheet will bo funded with the Federal Cost share at 75% of all eligible costs. -- By accepting this grant die Applicant to the best of their ability acknowledges that all damages described within this Suh-gram Application and all associated costs being claimed wore a direct result of the declared event, and in connection with the incident period of May 26, 2016 to June 24, 2016 with the exception of requests for alternate or improved projects. --BACKUP DOCUMENTATION: 100 %of the Backup Documentation provided has been reviewed and has bean Included with this project. --WORK TO BE COMPLETED: Upon completion, this site will be returned to its original design, function, and capacity within the original footprint. Acquiring all necessary Federal, State, and local permits is required for Federal Funding. Noncompliance with this requirement may jeopardize the receipt of Federal funds -- FEDERAL AID ROADS: Project Specialist has validated that none of the sites in this project are listed on the Federal Functional Ciass9katia r Sf¢tam as AfaW CoA cloys, A7.'vrcvArtariak, fp&,;pai Ar!, Aals, ov Interstate, raeaining federal /andbrg. -- ROAD PROJECTS (FIRMeHo Requirement): Any road being repaired to pre -disaster design, (unction, capacity, that does not Include a hazard mitigation proposal, will not require a FIRMetle. It any work to repair the road requires work outside the original footprint a FIRMatte will be required, j SMALL PROJECTS, ANYCATEGORY: For smar projects FEMA pays based on the actual or estimated cost in order to expedite the funds (Public Assistance Program & Policy Guide pg. 139) FEMA does not perform final inspections on small projects; however, the state must certify compliance. The applicant does have the ability to request a small project netting (appeal) iflwhen significant net small over- runs occur. This process will involve a review of all documentation for all small projects and an adjustment will be made for the total actual eligible dollars spent (over-rundunder-run). A final Project Worksheet will then be required In EMMIE to capture all the eligible PA costs for the small projects. --SMALL PROJECT CHANGE REQUEST: Change requests to small project worksheets will not be approved unless there Is a change in rhe approved scope of work. This change must be approved prior to the construction. If after completion of all small projects the applicant incurs a significant not small project overrun, the applicant must file an appeal within 60 day of completion of the applicant's last small project. All requests must be submitted through the grantee. Does the Scope of Work change the pre -disaster conditions at the site? . '.Yes ✓ No Special Considerations included? V.Yes No Hazard Mitigation proposal included? Yes ✓ No Is there insurance coverage on this facility? - Yes J: No PROJECT COST ITEM CODE NARRATIVE QUANTITYIUN1T UNITPRICE COST — Version D *` Work Completed 1 9007 Labor 1/LS $ 9,647.88 $ 9,647.88 2 9008 Equipment ULS $ 11,139.98 $ 11,139.98 https:llsso, femanctlemmielviewApplication. do?pTintBtn=Print&tbinMenu=true&vo, applica... 3/8/2017 E Vol. 2e� Pg � --x-- I Federal Emergency Management Agency E -Grants Page 4 of 4 3 1 9009 IMaterial I 1/1-S $ 29,696.431 $ 29,696.43 Condition Type I Condition Name I Description I Monitored I Status TOTAL COST $ 50,484.29 PREPARED BY JAY CUNNINGHAM TITLE PROJECT SPECIALIST SIGNATURE APPLICANT REP. Micholo Balloy-Meade TITLE Emergoncy Management Coordinator SIGNATURE BRAZOS (COUNTY) : Condlftons IftwMatirm Review Name Condition Type I Condition Name I Description I Monitored I Status No Conditions Internal Comments No. Queue User Date/Time Reviewer Comments No Comments https:llsso.femfLnetlemmielviewApplication. do9printl3tn=Print&thinMenu--true&vo. applica... 3/8/2017 vol. -_A57 pg. �1 -- Federal Emergency Management Agency E -Grants Page 1 of 4 P J Applicant Name: Application Title: BRAZOS COUNTY BZOOO6C Precinct 2 -Roadway Damagos Period of Performance Start: Period of Performance End: APPLICANT: BRAZOS (COUNTY) 1z-n-zon Subgrant Application - Entire Application Application Title: 97000017 Procrid - Roadway Upm'pe Application Number: Application Type: swnram Apvrcmn>n o=ap Subgrant Application - FEMA Foram 90-99 FEDERAL EMERGENCY MANAGEMENT AGENCY PROJECT WORKSHEET DISASTER PROJECT NO. BZOODSC PA ID NO. 041-99041- vo DATE 02-28-2017 CATEGORY C FEMA 4272 - OR -TX APPLICANT: BRAZOS (COUNTY) WORK COMPLETE AS OF: 02-28-2017:100 % Site 1 of 1 DAMAGED FACIV7-Yr COUNTY: Brazos Roads In Precinct 2 LOCATION: LATITUDE: LONGITUDE: 30.652403 .96.201523 30.654045 -96.203674 Current Varsion: 30.655014 .96.204773 Brazos County R&B Office and Stock Yard -2617 Hwy 21 Bryan, TX 77803 (30.66945.-96.40126) 30.65629 -96.2062 30.656567 -96.206497 SITE 1 GRASSBUR ROAD NO.10063 30.657637 -96.207848 Site 1.1 (30.709644, -96.2147831 30,668409 •96.232597 30.670139 -96.232727 SITE 2 ELMO WEEDON ROAD NO, 10064 WD# 35115 30.670929 -96,233323 Site 2.1 (30.688372,-96.217293), Site 2.2 (30.fi88568, -96.2165605. Site 2.3 (30.688847,-96.2147225 30.671880 -96.224573 30.688372 -96.217293 SITE 3 WEEDON LOOP NO. 10065 30.688568 -96.21656 Site 3.1 139.557637, 4520789.9), Site 3.2 (W.650567.-96.208497}, Site 3.3 (.30.856290,-96.20620DJ, 30.898847 -96.274722 Site 3.4 (30.655014, -96.204773), Site 3.5 (30.654045, -96.203674), Site 3.6 (30.652403, - 30.706095 -96,308449 96.201523) 30.709644 -95.214783 30.719654 -96.16606 SITE 4 LAKEFRONT DRIVE NO. 24701 WO# 35121 30.746632 .96.358566 Site 4.1 (30.671888,-96.234573). Site 4.2 (30.670929.-96.233323). Site 4.3 (30.670139,-96.232727), 30,758322 -96,275444 Site 4.4 (30.668409, -96 232597) 30.760064 -96.277527 30.761829 -96.34874 SITE 5 CLIFF ROAD NO. 10045 WO# 35110 30.761959 -96.348816 Site 5.1 (30,765423.-96.287369) 30.765423 -96.287369 SITE 6 WARREN RANCH ROAD NO, 10046 WO# 35111 Site 6.1 Begin (30.758322,.96.275444) and Site 6.2 End (30.7601184, -96.277527) - 0.2 miles or 1056 LF, SITE 7 LONG TRUSSELL ROAD NO. 10047 W0# 35112 Site 7.1 (30.719654,-96.166051) SITE 8 MERKA RD NO. 10072 WO# 35118 https://sso.fema neUenunielviewApplication.do?printBtn=Print&"nMenu=true&vo.applir... 2/28/2017 Federal Emergency Management Agency E -Grants Page 2 of 4 Silo 8.1 (30.706095, -96.308449) SITE 9 VWLC0?( LANE NO. !0204 KO# 351PD Site 9.1 (30.761959,-90.348816). Silo 9.2 (30.761829,-96.348740). Site 9.3 DAMAGE DESCRIPTION AND DIMENSIONS: Dupont incident During thh indd e enl parted of May 22, 2016 through June 24, 2016, Flooding, Severe Storms, Straight-line Winds and Tornadoes occurred throughout the State of Texas. Heavy rain caused significant flooding throughout Brazos County including the facililios under the Jurisdiction of Precinct 2 resulting in damagesto roadways. Following ere the ustimatod damage dolnils for each of the locations: SITE 1 GRASSBUR ROAD N0.10063 WO#35114 Stfe Lf (a-'0.7P36(4,-46.2f4i6S): Ffoodvmtars scoured a 20 -feet by 64ee( by 2 -feet hole on the road shoulder. (r t.65 C1) SITE 2 ELMO WEEDON ROAD NO. 10064 WO# 35115. Site 2.1 (30.688372,-96.217293): A section of roadside shoulder, north side (120 -feat by 8 -feat by 12 -Inches) washod out around three 60 -Inch CMP culverts. (36 CY) Site 22 (30.688568, -96.216560): A ... fine of roadside shoulder, south side (200 -feet by 40 -feel by 6 -inches) washed out around three 60 -Inch CMP culverts. (148 CY) Site 2.3 (30,688847, -96.214722): A soction of roadside shoulder, south side (90 -feet by 24 -feet by 4-inchos) washed out around two 30 - inch CMP culverts. (27 CY) SITE 3 WEEDON LOOP NO. 10065 WO# 35116 (Typ 6 loratlons:Asphalt surfacing damaged at six Intermitont lacatlons by swift moving floodwaters an estimated 5 to 6lnches deep a total of 506 SY-1N of 506 SYx .56 JN136 - 8 CY) Site 3.1 (30.657637, -96.207848): A section 80 -feet by 10 -feel - 89 SY-IN. Site 3.2 (30.656567, -96.206497): A section 170-f.at by &feel = 151 SY-I N. Site 3.3 (30.656290, -96.206200): A section 70 -feet by 6 -feet - 62 SY-IN. Site 3.4 (30.655014, -96.204773): A section 80 -feet by e-feet=71 SY-IN. Site 3.5 (30.654045,.96.203674): A section 70 -feet by 84cet - 62 SY-I N. SW 3,6 (30.652103, -98,01523y: A sm-Lvn SOfeet byS-Asst =7 1 SY-(N. SITE 4 LAKEFRONT DRIVE NO. 24701 WO# 35121 (Typ 4 locatlons.Asphalt surfacing damaged at six Intermdont locations by swift moving floodwaters an estimated 5 to 6 inches deep a total of 371 SY-IN x .56 INJ36- 50 CY) Site 4.1 (30.671888, -96.234573): A section 70 -feet by 10 -foot = 78 SY-1 N. Site 4.2 (30.670929,-96.233323): A section 80 -foot by 81aet = 71 SY-IN. Site 4.3 (30 670139, -96.232727): A section 120 -feet by (0 -feet = 133 SY-IN. Site 4.4 (30.668409. -96,232597): A section 100 -feel by 8 -feet = 89 SY-IN. SITE 5 CLIFF ROAD NO. 10045 W0# 35110. Site 5.1 (30.765423, -96.287369): Floodwaters washod out a 100 -feet by 3 -feel by 3 -teal suction of road shoulder at 24 -inch CMP culvert. (20 CY.) SITE 6 WARREN RANCN ROAD NO. 10046 WD# 35111. Site 6.1 Begin (30.758322, -96.275444) and Site 6.2 End (30.760084,-96 277527) - 0.2 miles or 1056 LF: Floodwaters washed out two sections of a gravel road, 110 -feel by 6 -feet by 1 -fool total. (24 CY) SITE 7 LONG TRUSSELL ROAD NO. ICD4714" 35112. Sjle7.1 (30.719654, .96.166061): Floodwaters scoured slope protection material protecting the northwest bridge abutment, damaging a 30 -feel by 20 -feet area. The bridge, which Is owned and maintained by Grimes County, was not damaged. (22 CY) SITE 8 MERKA RD NO. 10072 WO# 35118 Site 8.1 (30.706095,-96.308449): Floodwaters damaged the northeast shoulder 120 -feel by 6 -feet by 4 -Inches - 8 CY, and adjacent roadside Nrch (30 -feet by r&tear by r6-fnchos), l30 C" SITE 9 W LCOX LANE NO. 10204 WO# 35120 Site 9.1 (30.761959, -96.348816): Floodwaters eroded a 15 -feat by &feel by 2 -inch section of asphalt road surface on the southwest bridge approach on Wilcox Lane over Wickson Creek Bridge. (ICY) Site 9.2 (30.761829, -96.348740): Floodwaters washed out a 120 -feet by 6 -foot by 2-inchas section of road shoulder, (4.4 CY) &to 9.3 (30.746632,-96.358566): Floodwaters washed out a 15 -feel by 10 -feet by 4 -inch section of road surface, shoulder, and fill around a 24 -inch CMP culvert. (1.9 CY) SCOPE OF WORK: Current Version: The Applicant used FA Labor, FA Equipment, and Materials to repair damages Identified to pro -disaster condition and profile: Project costs are based on actual documenbad cost for labor, equipment and materials as documented on the attached Work Orders (WO) or revised per field inspections conducted by FEMA, State and local Personnel, with the exception material quantities vary In situations where loads in cubic yards ware fogged in some cases erroneously as tons. SpecTcagy: SITE 1 GRASSBUR ROAD NO.10063: Per WOO 35114, applicant used force account labor, equipmentand materials consisting of 1.5 loads @ 8cylload=12 cy or 22.8 TN of blackbase in-place and compacted to repair the damages at Site I.I. Labor 344.02 https://sso.fema net/emmie/viewAppl i cation. dol p ri ntBtn=Print&thinMenu=true&vo. appli c... 2/28/2017 Vol. O�J-7 Pg, // Federal Emergency Management Agency E -Grants Page 3 of 4 Equipment 281.95 Materials 1824.00 SITE 2 ELMO WEEDON ROAD NO. 10064: Per WO# 35115, applicant used form account labor, equipment and materials consisting of 4 loads @ Bcylloud- 32 cy or 60.8 TN of Flackbaso in -plow and compacted to repair the damages at She 2.1, Site 2.2, and Site 2.3. Labor 693.44 Equipment 560,78 Materials 4864.00 SITE 3 WEEDON LOOP NO. 10065: Por WO# 35116, applicant used force account labor, equipment and materials wnsisting of 1 load @ Bq/load= 8 cy or - 15.2 TN of ASPPM GR IV Caldmix to repair the the damages at Site 3.1, Site 3.2, Site 3.3, Site 3.4, Site, and Site 3.6 for a total of 8 CY in-place. Equipment 455.90 Materials 1406.00 SITE 4 LAKEFRONT DRIVE NO. 24701; Par V" 35121, oAn iwm used force account labor, equloment and materials consisting of 7 loads @ 8W/load= 56 cy @1.9 cy/tn = 106.4 to of biackbase to repair the the damages at Site 4.1, Site 4.2, Site 4.3, and Site 4.4 for a total of 56 CY In-place. Labor 774.68 Equipment 800.63 Materials 8512.00 SITE 5 CLIFF ROAD NO. 10045: Per WO# 35110, applicant used force amount labot, equipment and materials consisting of 1.066 Limestone Backfill: 1 load @ Beyflood- 8 cy @ 1.3 tnlcy = 10.4 In; 2. SW23094 Frost Crushed Stono: 1 load @ Bcy4oad= 8 cy @ 1.4 1Ncy = 11.2 tn: and 3. Blackbasc: 1 load @ 8cyhOad= 8 cy 01.9 cyftn = 15.2 tn. for a total of 20 CY in-place. Labor 192.52 Equipment 286.88 Materials 1694.98 SITE 6 WARREN RANCH ROAD NO. 10046: Per WO# 35111, applicant used force account labor, equipment and materials consisting of 3 load @ 8cy/load= 24 cy @ 1.3 tn/cy = 31.2 tn. for a total of 24 CY in-place. Labor 367.63 Equipment 492.63 Materials 641.47 SITE 7 LONG TRUSSELL ROAD NO. 10047: Per WO# 35112, applicant used form account labor, equipmont and materials consisting of 1. Cement Stablioed Sand -(CSS), 1 load @8cyftoad = 6 cy @ 1.6 Wcy = 12.8 m, for a total of is CY). The work was performed at a site located Within Grimes County, and the bridge and section of roadway aro owned and maintained by Grimes County. The cost Is not eligible undor(Ws project. Labor 0 Equipment 0 Materials 0 MERKA ROAD NO. 10072, Per WO# 35118, applicant used force account labor, equipment and materials consisting of 1. Rip Rap k: 1 food @ 6cyAbod- 6 cy @'f.4 cyAn - f'L2 fn and 2. 6rackbase: 'r road @ 6cylload- B cy @'f.9 cy�rn ='f5.2 fn, for a TOW of'f6 CY ilpmant 379.05 crisis 1520.98 E 9 WILCOX LANE NO. 10204. Per WO# 35120, applicant used force amount labor, equipment and materials consisting of 1. ASPPM IV Caldmix, 2 loads @ 8cy/load= 16 cy .9 cybn - 30.4 tn. for 16 CY In-place. or 400.99 iipmont 322.88 Project Costs Totals Labor $3,436.62 Equipment $3,580.68 DAC $Pi i P Does the Scope of Work change the pro -disaster conditions at the site? Yes No Speclal Considerations included? Yes J No Hazartl NBtlgaOon oroposal included? Yes -/ No I Is there Insurance coverage on this fadhy7 Yes d No PROJECT COST ITEM I CODE I NARRATIVEI QUANTITY/UNIT I RICE UNIT I COST "' Version 0 •** https:l/sso.fema.netlemniielviewApplication. do?printBtn=Print&thinMenu=true&vo.applic... 2/28/2017 Vol. A57_. p9- ��� Federal Emergency Management Agency F -Grants Page 4 of 4 BRAZOS(COUNTYJ: Work Completed Review Name Condition Type Condition Name ascription I Monitored Status No Conditions 1 9007 Labor 11LS $ 3,436.62 $ 3,436.62 2 9006 Equipment 11LS $ 3,580.68 $ 3,580.68 3 9009 Material 11LS $ 23,275.43 $ 23,275.43 Direct Subgrantee Admin Cost 4 9901 Direct Administrative Costs (Subgrantee) 1/LS $ 0.00 $ 0.n0 TOTAL COST $ 30,292.73 PREPARED BY JAY CUNNINGHAM TITLE PROJECT SPECIALIST ISIGNATURE APPLICANT REP. Michels Bailey -Meade TITLE Emergency Management Coordinator SIGNATURE BRAZOS(COUNTYJ: Conditions Information Review Name Condition Type Condition Name ascription I Monitored Status No Conditions Internal Comments No. Queue User Date/Time _ Reviewer Comments No Comments haps://sso.fema.net/emmi a/viewApplication.do?printBtn=Print&thinMenu-true&vo. applic... 2/28/2017 ( tlOi _mom"✓l _ }rl ��3 Federal Emergency Management Agency E -Grants Page 1 of 4 P PROJECT WORKSHEET Applicant Name: Application Title: BRAZOB(COUNTY) BZ0007C Precinct 2- Roadway Damages Period of Performance Start: jPeriod of Performance End: FEMA 4272 - 1 DR -TX 12-11-2017 Subgrant Application - Entifre Application Application Title: BZ0007C Precinct 2 - Roadway DmmwO^: . Application Number: I APPlicationTypw sing .lm Apprmtimi (ttNl Subgrant Application - FE 1111 Form 90-91 FEDERAL EMERGENCY MANAGEMENT AGENCY PROJECT WORKSHEET DISASTER PROJECT NO. BZ0007C PA ID No. 041-99041- DATE CATEGORY C FEMA 4272 - 1 DR -TX W APPLICANT: BRAZOS (COUNTY) WORK COMPLETE AS OF: 02-28-2017:100 Site 1 of 1 DAMAGEL` FACILITY: COUNTY: Brazos Roads, Precinct 2 LOCATION: LATITUDE: LONGITUDE; 30.77616 -96.38212 30.77804 -96.3801 Current Vaislom. 30.8117 -96.17736 Brazos County R&B Office and Stock Yard -2617 Hwy 21 Bryan, TX 77803 (30.66945,-96.40126) 30.8126 -96.36552 30.83789 -96.29335 SITE 1. Ferrill Creek Road #10021 (30.83789, .96.29335). 30.85333 -96.36201 SITE 2, Democrat Road 010057 (30.81170, -96.177361. 30.87545 -96.2797 SITE 3. House Cemetery Road 010024 Bagln (30,875450.-96.2797U) end ( 30.876175, - 30.87618 -96.27919 96.27919) 325 LF. 30,90716 -96.2827 SITE 4. New Church Cemetery Read #10088 (30.90716, -96.28270). 30.94228 -96.24116 SITE 5. Wheelock Road #10017 (30,85333,-96.26201). SITE 6. Old Burdick Road #10027 (30.94228, -96.24116). SITE 7. C~w /etre #1=5 hew ,b=tlbss: Site 7.1 (30.77804,-9638010). Site 7.2 (30.77616, -96.38212). SITE 6: Dick Elliot Road #10018 (30.81260, -98.36552). DAMAGE DESCRIPTION AND DIMENSIONS: Current Version: During the incident period of May 22, 2016 through Juno 24,21J16, Flooding, Severe Storms, Straight-line Winds and Tornadoes occurred throughout the State of Texas. Heavy rain caused significant flooding throughout Brazos County Including the facilities under the Jurisdiction of Precinct resulting in damages to bridge aoproachments and embankments, culverts and roadways. Following are the estimated damage details for each of the locations: SITE 1. Ferrill Creek Road 010021. Floodwaters washed out a 24 -Inch diameter x 40 LF CMP culvert, and a 46 LF x 25 FT vide xestimated 2 FT deep average section of gravel roadway over the culvert. (86 CY) SITE 2. Democrat Road #I0057. F,b ldaraka mvr topped to ooadwayand washad elft a 40, Fix 8-FTK8 Nni4 x,M a of(eadway approach to Bridge. a CY). https:llsso.femanetfernmielviewApplication. do?printBtn=Print&thinMenu=true&vo, applica... 3/8/2017 Federal Emergency Management Agency E -Grants Page 2 of 4 { SITE 3. House Cemetery Road #10024. Floodwaters overtop pad roadway damaging 295 LF x 9 -FT wide x 21nch deep section of gravel rooditay (76cr SITE 4. Now Church Cemetery Road #10088. Floodwaters washed out the 36 -IN x 30 -FT CMP culvert, 15 LF x 5 FT: 1 FT tleap rip rap on each side (8 CY), and 45 LF x 20 -FY wide x e Inch deep (22 CY) average section of gravel roadway over the culvert. SITE 5. Wheelock Road 910017. Floodwaters washed out a 13 -FT x 11 -FT x 2 -FT (12 CY) area In the southwest corner of the Wheelock Haff Road over Bee Creek Bridgeboeweenthebrfdgowfngmgandthoguardrae. SITE 6. Old Bundick Road 610027. Floodwaters washed out asphaltic paving at bridge approaches, SW 75 -FT x 25 -FT x 2.7 -IN (15 CY) & NW 110 FT x 25 -FT x 2.7 -IN (23 CY), and displaced A each 25 FT sections of guard rolling. SITE 7, Collette Lane #10006 two locations: Site 7.1. Flood waters washed out 25 -FT x 10 -FT x 6 -IN section of chip and seal road. IS CY) Site 7.2. Flood waters washed out 55 -FT x 10 -FT x 6 -IN section of chip and seal road. (10 CY) SITE 8. Dick Elliot Road #10016. Flood waters washed out 30 LF x 22 FT wide x 10 inch deep section of roadway surfacing over 36 Inch culvert. (20 CY) OF WORK: Current Version: WORK COMPLETED: Ttw App,0.vard used FA Labor, FA Egerya~, and AAatorWs to repair damages idemw; d to p edsashv corrJlibn ead prod'.: Pro(ect oasts are based on actual documented cast for labor, equipment and materials as documented on the attached Work Ordors (WO) or revised per field Inspoctions conducted by FEMA, State and local personnel, with the exception material quantities vary in situations where loads In cubic yards were logged in some cases erroneously as tons. Specifically: SITE 1. Ferriil Creek Road #10021, per W0# 35105: applicant used force account labor, equipment and materials to replace the washed out a 24 -inch diameter x 40 LFCMP culvert, one'a 46 CF 25 Frwfdo x es8maled'Z Fr deep average socffon or geavet roadway over the culvert. (86 CY) Labor 2255.07 Equipment 2680.25 Materials 4299.90 SITE 2. Democrat Road #10057, per WO# 35113: applicant used force account labor, equipment and materials to replace the washed out a 40 -FT x 8 -FT x 81nch section of roadway approach to Bridge. (8 CY). Labor 263.82 Equipment 240.25 Materials 1216.00 SITE 3. House Cemetery Read #10024, per WO# 35106: applicant used force account labor, equipment and materials to replace the damaged 295 LF x 9 -FT wide x 2 inch deep section of gravel roadway. (16 CY) Labor 210.10 Equipment 617.00 Materials 530.43 SITE 4. New Church Cemetery Road #10088, per WO# 35119: applicant used force account labor, equipment and materials to replace the washed out the 36 -IN x 30 -FT CMP culvert, 15 LF x 5 FT x 1.5 FT deep rip rap on each side (8 CY), and 45 LF x 20 -FT vide x 8 inch deep (22 CY) average section of gravel roadway over the culvert. Labor 1702.44 Equipment 2281.50 Materials 1657.43 SITE 5. Whoolock Road 1110017, par WO# 35104: applicant used force account labor, equipment and materials to replace the washed out a 13 -FT x 11 -FT. x 2 -FT (12 CY) area in the southwest corner Of the Wheelock Hall Road over Bee Creek Bridge between the bridge wing wall and the guardrail. Labor 346.00 Equipment 601.00 Materials 403.20 SITE 6. Old Bundick Road, #10027, per WO# 35107: applicant used form amount labor, equipment and materials to replace the washod outesphaltic paving at bridge approaches. SW 75 -FT x 25-M x 2.7 -IN (15 CY) & NW 110 -FT x 25 -FT x 2.7 -IN (23 CY), and displaced 4 each 25 FT sectkrts otguard ra&U. Labor 617.43 Equlpmont 976,03 Materials 8878.50 SITE 7. Collette Lane #10006 two locations, per WO# 35102: Silo Lf.: applicant used force account tabor, equipment and materials to replace the washed out 25 -FT x 10-FTx 649 section of chip and seal road. (6 CY) Site 72.: applicant used force account labor, equipment and materials to replace the washed out 55 -FT x 10.FT x 6 -IN section of chip and seal road. (10 CY) Labor 146.25 https://sso.fema.net/enimie/viewApplication. do?printBtn--Print&thinMenu=true&vo. applica... 3/8/2017 Z. v1al J� _ P9 / g /_ Federal Emergency Management Agency E -Grants Page 3 of 4 Equipment 169.00 Materials 2622.00 SITE B. Dick Elliot Road #10016, per WO# 35103:: applicant used force account labor, equipment and materials to replace the washed out 30 LF x 22 FT wide x 10 Inch deep section of roadway surfacing over 36 Inch culvert. (20 CY) Labor 688.86. Equipment 717.38 Materiels 1747.22 Project Costs Totals Labor $.6,231.95 PROJECT COMMENTS (DR -4272 -TX) --RECORD RETENVOR: As doseribad in 2 CFR 2W.33Subgranfoo mus( maintain aft wmq-rei`a(ed records for a period of fhree (3) yea rs from Subgrantee closure (final payment), all records relative this project worksheet are subject to examination and audit by the State, FEMA and the Comptroller Gone raI of dro United Slates and must reflect work related to disaster specific costs. -- OIRECT ADMINISTRATIVE COSTS: The subgrantee mqua sled Direct Administrative Costs (DAC) that am directly chargeable to this project. Associated eligible work Is related administration of the PAproject only and in accordance with 2 CFR 200.413. These costs are treated consistently and uniformly as direct costs in all federal awards and other subgrantee activities and are not included In any approved Indirect cost rates. -- HAZARD MITIGATION PROPOSAL: Hazard Mitigation under section 406 has been considered for this project and due to the typo of work or project, effective mitigation Is not feaselo within the requirements of 44 CFR 206.226(c). -- PROCUREMENT: The Applicant was advised by FEMA PAC and/or Project Spocialist that In the seeking of proposals and lofting of contracts for eligible work. the Applicant must comply with Its Local, Stale andlor Federal procurement laws, regulations, and procedures as required by 2 CFR 317-326. (see attached) -- PERMITS: Federal Funding is contingent upon acquiring all necessary Federal, State and Local permits. Nuncompliano with this ragakamartt meyfeopentiaa the maript of kderat turnic. The app&ar, is raspons"bk for oblah*rg eN mgmir d permits prier to ft commencement of work. — ENVIRONMENTALAND HISTORIC PRESERVATION: Applicant mustcomplywith all applicable environmental and historic preservation laws. Federal funding is contingent upon acquiring all necessary Federal, State and Local pemfits. Noncompliance with this requirement may leopard'¢e the receipt of federal funds. -- CHANGES TO SCOPE OF WORK DESCRIBED IN THIS PWISA (SU BGRANT APPLICATION): The applicant shall comply with all applicable codes and standards In the completion of eligible work to repair or replace damaged public facilities. Any change to the approved scope of work on a Project Worksheat (PWISA) must he reported and approved before work begins. Failure to report changes may jeopardize Federal and State funding. In the case of a change In scope orwork, the applicant shall notify tho Texas Division of Emergency Management program representative prior to starting work. — INSURANCE REVIEW: The applicant Is aware that all projects are subject to an insurance review as stated in 44 C.F.R. Sections 206.252 and 206.253.If applicable, an Insurance determination will be made either as anticipated proceeds or actual proceeds in accordance with the applicant's Insurance policy which may affect the total amount of the project. Approval of this project may result in an obtainimaintain insurance requirement. The Subgrantee must comply with insurance reviewer terms and conditions upon receipt of sub- -- COST BASIS FOR LABOR, EQUIPMENT AND MATERIALS; Costs used to formulate this project were based on: [select all that apply and include data dates] - FEMA cost codes -Unit Costs provided by Applicant -- AUDIT STATEMENT: All documentation related to this project worksheet is subjectto audit and must reflaa disaster — related work and project—specific cost. The applicant has been advised of responsibility to maintain supporting documentation (records). The type of records to be maintained Is specified In FEMA policy 2 CFR Subpart F, Audit Roquiremonei, Records must be maintained for lhreo 3years from the date the last projectors completed or from the date final payment was received, whichever Is later. -- 75% FEDERAL FUNDING: In accordance with 44 CFR 206.47(a) and current disaster declaration determinations, this project worksheet will be funded with the Federal Cost share at 75 %of all eligible costs. -- BACKUP DOCUMENTATION: 100 %of the Backup Documentation provided has been reviewed and has been Included with this project. -- WORK TO BE COMPLETED: Upon completion, this site will be returned To its origlual design, function, and opacity within The original footprint. Acquiring all necessary Federal, State, and local permits is required for Federal Funding. Noncompliance with this requirement may jeopardize the receipt of Federal funds. -- ROAD PROJECTS (FIRMette Requirement): Any road being repaired to pre-disaslor design, function, capacity that does not include a hazard mitigation proposal, will not require a FIRMette. If any work to repair the road requires work outside the original footprint a FIRMette u+i'I be required. https: //sso.fema net/emmie/viewApplication. do?printBtn=Print&tlnnMenu=true&vo. applica... 3/8/2017 Vol. _-� Pg. //4 Federal Emergency Management Agency E -Grants Page 4 of 4 --FEDERAL AID ROADS: Project Specialist has validated that none of the sites In this project are listed on the Federal Functional Classification System as Major Collectors, Minor Arterials, Principal Aderlais, or Interstate, receiving federal funding. For FEAPAed ire ct ! tknoted 7 kr dor f k #I— SMALL PROJECTS, ANY CATEGORY. smsrN prolscts pays bas oral 4 as ores ens or ooxperye funds (Public Assistance Program 8 Policy Guide pg. 139.) FEMA does not perform finul Inspections on small projects; however, the state must certify compliance. The applicant does have the ability to request a small project netting (appeal) Iflwhen significant not small over- runs occur. This process will Involve a review of all documentation for all small projects and an adjustment will be mado for tho fatal actual eligible dollars spent (over-run/under-run). A final Project Worksheet will then be required In EMMIE to capture all the eligible PA casts for the small projects. -- SMALL PROJECT CHANGE REQUEST: Change requests to small project worksheets will not be approved unless there Is a change In the approved scope of work. This change must be approved prior to the construction. If after completion of all small projects the appllce nt Incurs a significant net small project overrun, the applicant must fife an appeal within 60 day of completion of the applicant's last small project. All requests mus[ be submitted through the grantee. — By accepting this grant the Applicant to the best of their ability acknowledges that all damages described within this Sub -grant Application and all associated costs being claimed were a direct result of the declared event, and In connection with the incident period of May 22, 2016 through June 24, 2016 with the exception of requests for alternate or improved projects. Does the Scope of Work change the prodlsastor cmrd4bas at the ske? Ycs✓' No Special Considerations included? Yes '/ No Hazard Mitigation proposal included? Yes •J:No Is there insurance coverage on thisfacility? 'Yes •JNo PROJECT COST frEM CODE NARRArfVE QUAIVrfTYX1NIr UN(TPR(CE COST "' Version 0 "' Work Completed 1 9007 Labor 1/LS S 6,231.36 $ 6,234.96 2 9008 Equipment 1/LS $ 8,282.40 $ 8,282.40 3 9009 Material 1/LS $ 19,154.68 $ 19,154.68 TOTAL $ 33,669.04 COST PREPARED BY JAY CUNNINGHAM TITLE PROJECT SPECIALIST SIGNATURE APPLICANT REP. Michele Batley -Meade TITLE Emergency Management SIGNATURE Coordinator HRAZOS(COUNTY): Conditions Information Review Name Condition Type Condition Name Description I Monitored Status No Conditions Internal Comments No. Queue User DatefT me Reviewer Comments No Comments https://sso.fema,neVemmie/viewApplication. do?printBtn=Print&thinMenu=true&vo. applica... 3/8/2017 vc�. Federal Emergency Management Agency E -Grants Page 1 of 4 P PROJECT WORKSHEET Applicant Name: Application Title: BRAZOS(COUNTY) BZ0007C Precinct 2 - Roadway Damages Period of Performance Start: Period of Performance End: FEMA 4272 - DR -T% 12-11-2017 � RaS�graslt Ag�pdecatiaan - Entire E6pttdecatooel Application Title: 8700(17C Pwcinct 2 - R0,ichv y DamaUo:: Application Number: Application Type: 3ubgrenl Applv,liwi IFvv) Reference At Subgran t Application - FEMA Form 90-91 FEDERAL EMERGENCY MANAGEMENT AGENCY PROJECT WORKSHEET DISASTER PROJECT NO. BZ0008C PAID NO. 041-99041- DATE 03-08.2017 CATEGORY C FEMA 4272 - DR -T% DD APPLICANT: BRAZOS (COUNTY) WORK COMPLETE AS OF: 02-28-2017:100 % Site 1 of 1 DAMAGED FACILITY: COUNTV: Brazos Roads, Precinct 4 LOCATION: LATITUDE: LONGITUDE: 30.5936 -96.40044 30.59521 -96.44111 Current Version: 30.62276 30.62276 Brazos County R&B Officer and Stock Yard -2617 Hwy 21 Bryan, TX 77803 (30.66945, .96.40126) 30.64232 -96.4491 30.65121 -96.459 SITE 1. Leonard Road. (30.59521.-96.44111) 30.65871 -96.4322 SITE 2. Silver Hill Road. 30.66945 -96.40126 Site 2.1 (30.65121. -96.45900) 30.70193 -96,45255 Site 2.2 (30.64232,-96.44910) 30.70236 -96.44887 SITE 3. Pleasant HIII Read. (30.658712,.96.43220) 30.72933 -96.47036 SITE 4. Higgs Drive. (30.62276.-96.42228) SITE 5. Creekside Drive. (30.70236,-96.44887) SITE S. Drenmrrordrhe. (31.59980, -09.10044) SITE 7, Doer Crossing Drive. (30.70193..96.45255) SITE a. JC Long Drive. (30.72933,-96.47036) DAMAGE DESCRIPTION AND DIMENSIONS: Current Version: During the incident period of May 22, 2016 through June 24, 2016, Flooding, Severe Storms, Straight-line Winds and Tornadoes occurred throughout the State of Texas. Heavy min caused significant flooding throughout Brazos County including the facilities under the jurisdiction of Pro cincl4 resulting in damages to bridge and culvert ambo nkments, culverts and gravel roads. Following are the estimated damage delays for each of the locations: Site 1. Leonard Road. Flood waters washed out roadway materials over a recently replaced culvert consisting of 150'x 34'x 6 inch base (96 CY), 150 x 32 x 2 inch thick surfacing materials (30 CY), and 150 x 6 FT x 5 FT x 2 sides rip rap (83 CY) Site 2. Silver Hill Road, two locations: Site 2.1. Flood waters washad out 48 inch x 44 LF culvert (i EA), 30 LF x 30 FT wide, Incl shauWdag x 2.34 FT doap &wr&ge roaderaymatodWs (78 CYT, and 40 FT K 6 F'T anW x 2 FT Ihk4-rip rep at ea.* ern] _ (8 CY); 4,d sw 2.2. 48 Inch x 50 LF culvert (1 EA), 78 LF x 30 FT wide, Incl shouldering x 1.9 FT deep average roadway materials (164 CY), and 10 FT x 6 https:l/sso.fema.net/emmie/viewApplication. do?printBm=Print&thinMenu=true&vo. applica... 3/8/2017 Federal Emergency Management Agency E -Grants Page 2 of 4 FT wide x 2 FT thick rip rap at each end = (8 CY). Site 3. PWsomt NO Road. F,bod awtats oiw Appad rooduny and do,moged 2 spots of paercp7 h olyse prox,'vralq' (9 f 4Fx f e FT 10d., bm' shouldering x 61nch deep+ 60 LF x 18 FT wide, Incl shouldering x 61nch deep) (46 CY). Site 4. Higgs Drlvo, at culvert crossing. Floodwaters washed aof 70 LF x 22 FT Wad x 2 inch deep roadway surfacing (10 CY), and 20 LF x 30 FT wide x 8 inch dap roadway base over culvert. (14 CY). Total 24 CY of materials. Sao 5. Sandy Oaks Drive (Creeksfde Road). Floodwaters washad out 24 LFx B Fr wide x 1.5 FL deep rip rep at culvert. (8 CY) Site 6. Drummer Circle. Flood waters washed out a 50 LF x 3 FT wide x 1,5 FT deep section of roadway shouldering materials. (8 CY). Site 7. Dear crossing Drive. Flood waters washed out a 114 LF x 8 FT wide x 6 inch deep section of roadway and shouldering. (16 CY) Site 8. JC Long Drive, Flood waters washed out 100 LF x 6 FT x 2 FT deep section of roadway embankment at culverts. (4B CY) OF WORK: Current Version: WORKCOMPLETED: The Applicant used FA Labor, FA Equipment, and Materials to repair damages identified to pre -disaster condition and profile: Project costs are based on actual documented cost for labor, equipment and materials as documented on the attached Wotk Orders (WO) or revised per field inspections conducted by FEMA, Stale and local poison no I, with the exception material qua nlities vary in situations where loads in cubic yards were logged in some cases erroneously as tons. Specifically: SITE 1. Leonard Road, WOO 35126. Replaced washed out roadway materials over a recently replaced culvert conslsting of 150' x 34' x 6 inch base (98 CY), 150 x 32 x 2 inch thick surfacing materials (30 CY), and 150 x 6 FT x 5 FT x 2 sides rip rap (83 CY) Labor 2125.55 Equipment 2015.25 Materials 10497.28 SITE 2. Silver Hill Road, W0935127. Site 2.1 Replaced washed out 48 Inch x 44 LF culvert (1 EA), 30 LF x 30 FT wide, Incl shouldering x 2.34 FT deep average roadway materials (78 CY), and 10 FT x 6 FT wide x 2 FT thick rip rap at each end = (8 CY): Site 2.2 Replaced washed out 4S inch x 50 LF culvert (1 EA), 78 LF x 30 FTwide, incl shouldering x 1.9 FT deep average roadway materlals (164 CY), and 10 FT x 6 FT vdde x 2 FT thick rip rap at each end a (8 CY). Labor 5896.34 Equipment 4953.00 Materlals 14350.63 SITE 3. Pleasant Hill Road, Mot 35128. Replaced damaged 2 spots of paving In close proximity (81 LF x 18 FT wide, Incl shouldering x 6 inch deep +ED LF x 18 FT node% I++c! shnWtlrving x 8lnab deep) t46 CY1. Labor 1308.03 Equipment 1121.25 4. Higgs Ddve, WOO 35129. Replaced washed out 70 LF x 22 FT Wide x 2 inch deep roadway surfacing (10 CY), and 20 LF x 30 FT x 6 inch delp madwaybase ovarca,Vert(f4 C11. Taast24 C1"of rttahriafs. r 180.95 anent 263.50 SITE 5. Creeksido Drive. VWO 35130. Replaced washad out 24 LF x 6 FT wide x 1 .5 FT deep rip rap at culvert. IS CY) Labor 237.49 Equipment 228.OD Materials 304.98 SITE 6. Drummer drive, WOO 35131. Replaced washed out a 50 LF x 3 FT wide x 1.5 FT deep section of roadway shouldering materials. (8 CY). Labor 2303.84 Equipment 1744.00 Materials 1216,00 SITE 7. Door Crossing Drive, WOO 35132. Replaced washed out a 114 LF x 8 FT wide x 6 inch deep section of roadway and shouldering. (i6CYJ Labor 316,29 Equipment 259.25 Materials 2432.00 SITE 8. JC Long Drive, WOO 35133. Replaced washed out 100 LF x 6 FT x 2 FT deep section of roadway embankment at culverts. (48 CY) Labor 1103.34 Equipment 1004.75 Materials 1774.23 https://sso,fema net/emmie/viewApp] icabon.do?piintBtn=Print&thinMenu=tTue&vo. apl)lica... 3/8/2017 Vol. =-ze-z* Federal Emergency Management Agency E -Grants Page 3 of 4 Project Costs Totals Labor $13,471.83 Equipment $11,589,00 Materials $38,395.54 PROJECT COMMENTS (DR -4272 -TX) -- RECORD RETENTION: As described in 2 CFR 200.33 Subgrantee must maintain all work•rolatod records for a period of three (3) years from Subgrantee closure (final payment), all records relative this project worksheet are subject to examination and audit by tiro Stale, FEMA and the Comptroller General of the United States and must reflect work related to disaster specific costs. -- DIRECT ADMINISTRATIVE COSTS: The subgrantoo requested Direct Administrative Costs (OAC) that are directly chargeable to this project. Associated eligible work is related adminlslratlon of the PA project only and in accordance with 2 CFR 200.413. Those costs are trer consistently and umVorn4y as ofirectcosts kr od'feda-al Sounds and other surromntree eethrffes and are rrot kick ded to any approved Indirect cost rales. -- HAZARD MITIGATION PROPOSAL: Hazard Mitigation under section 406 has bean considorod for this project and due to the typo of work or project, effective mitigation is not feasible within the requirements of 44 CFR 206.226(c), --PRO CUREMENP. The Applicant was advised by FEMA PAC andfor Project Spec(af(st that in the seeking of proposafs and fatting of contracts for eligible work, the Applicant must comply with its Local, Stale andfor Federal procurement laws, regulations, and procedures as required by 2 CFR 317-326. (see attached) -- PERMITS: Federal Funding is contingent upon acquiring all necessary Federal, State and Local permits. Noncompliance with this requirement may jeopardize the recalpt of federal funds. The applicant is responsible for obtaining all required permits prior to the commencement of work. -- ENVIRONMENTAL AND HISTORIC PRESERVATION: Replicant must comply with all applicable environmental and historicpreservatlon laws. Federal funding Is contingent upon acquiring all necessary Federal. State and Local permits. Noncompliance with this requirement may jeopardize the receipt Still funds. — CHANGES TO SCOPE OF WORK DESCRIBED IN THIS PWSA (SU8GRANT APPLICATION): The applicant shell comply with all applicable codes and standards In the completion of eligible work to repair or replace damaged public facilities. Any change to the approved sovpa of wvrkart a RvTs,Y dkUrksfreat (PYVISA) mast bo reported and approoad boAaaa oourk begkrs. Fadare to report uhem,7vs may ;eopardize Federal and State funding. In the case of a change In scope of work, the applicant shall notify the Texas Division of Emergency Management program representative prior to starting work. -- INSURANCE REVIEW. The applicant is aware that all projects are subject to an insurance review as stated in 44 C.F.R. Sections 206,252 and 206253.If applicable, an imurance determination will be made either as anticipated proceeds or actual proceeds in accordance with the applicant's insurance policy which may affect the totalamount ofthe project. Approve[ ofthis project may result in an obtain/maintain insurance requirement. The Subgrantoe must comply with insurance reviewer terms and conditions upon receipt of sub- nrantfrom the State. — COST BASIS FOR LABOR, EQUIPMENT AND MATERIALS: Costs used to formulate this project were based on: [select all that apply and include data dates] - FEMA cost codes -Unit Costs provided by Applicant — AUDIT STATEMENT: All documentation related to this project worksheet is subject to audit and must reflect disaster— related work and project — specific cost. The applicant has been advised of responsibility to maintain supporting documentation (records). The type of records to be malntahrad is specified in FEAOA paVcy 2 CFR Subavl F, A did Raquirements. Records must La m Waived )wlhrea 3 yoars from the date the last project was completed or from the date final payment was received, whichever is later. --75%FEDERAL FUNDING, In accordance with 44 CFR 206.47(a) and current disaster declaration determinations, this pfojectworksheet will be funded with the Federal Cost share at 75% of all eligible costs, -- BACKUP COCUMENTAT(ON: fX %o(the Backup Documenfaffon provided has been reifewedand has been OcfudedwiN [his prefect. -- WORK TO BE COMPLETED: Upon completion, this site Wit be returned to Its original design, function, and capacity within the original I footprint. Acquiring all necessary Federal, State, and local permits is required for Federal Funding. Noncompliance with this requirement mayjeopardize the receipt of Federal funds, ­ ROAD PROJECTS (FIRMette Requirement): Any road being repaired to pre -disaster design, function, capacity that does not include a hazard mitigation proposal, will not require a FIRMette. If any work to repair the road requires work outside the original footprint a FIRMefte will be required, -- FEDERAL AID ROADS: Project Specialist has validatod that none of the sites in this project are listed on the Federal Functional Classi/lcation Syslem as Ma)w Collectors, Minor Aderlals, Principal Aderlals, or interstate, receiving federal fuer — SMALL PROJECTS, ANY CATEGORY: For small projects FEMA pays based on the actual or estimated cost in order to expedite the funds (Public Assistance Program & Policy Guide pg. 139.) FEMA does not perform final inspections on small projects; however, the state must certify compliance. The appticant does have the ability to request a small project netting (appeal) iflwhen significant net small ever. runs occur. This process will Involve a review of all documentation for all small projects and an adjustment will he made for the total actual eligible dollars spent (over-run/under-run). A final Project Worksheet will then be required in EMM IE to capture all the eligible PA costs for yra small projects. https:l/sso.femanetlemrnielviewApplication. do?printBM--Print&thinMenu--tTue&vo. applica... 3/8/2017 Pederal Emergency Management Agency E -Grants Page 4 of 4 --SMALL PROJECT CHANGE REQUEST: Change requests to small project workshoots will not bo approvad unloss them Is a change In the approved scope of work. This change must be approved prior to the conslructlon. If after completion of all small projects the applicant knws a s4WA=at eW s=Y project owsrran, the appNcant mSt M& an appeal erWhirt sp day of cva patten at tM apptnnm's est srmaN project. All requests must be submitted through the grantee, ­ By accepting this grant the Applicant to the bast of their ability acknovAedges that all damages described within this Sub grant Application and all associated costs being claimed were a direct result of the declared event, and In connection w3h the Incident period of May 22, 2016 through Juno 24, 2016 with the exception of requests for alternate or Improved projects. Does the Scope of Work change the pre -disaster conditlons at tiro situ? 'Yos � No Spacial Considerations Included? 'Yus '� No Hazard Mitigation proposal included? Yes IS Intim ln-wranca cnvnrage on l/ds lacaey7 Yes/ No No PROJECT COST ITEM CODE NARRATIVE QUANTITY/UNIT UNIT PRICE COST "' Version 0 ` Work Completed 1 9007 Labor 1/LS $13,471.83 $ 13,471.83 2 9006 Equipment 1/LS $ 11,569.00 511,569.00 3 9009 Material 1lLS $ 38,395.54 $ 38,395.54 TOTAL COST $ 63,456.37 PREPARED BY JAY CUNNJ1VGHAAr TITLE PROJECT SPECJALOT SIGNATURE APPLICANT REP. Michele Bailey -Meade TITLE Emergency Management SIGNATURE Coordinator BRAZOS(COUNTY): Conditions Information Review Name Condition Type Condition Name J Description Monitored Status No Conditions Internal Comments No. Queue User I DatelTime RevieaaerComments l No Comments _ haps://sso. fema.net/emmie/viewApplication. do?printBtn=Print&thinMenu=true&vo. applica... 3/8/2017 IL ))) TRITECH Change • VOLTerins - der' 04432!-A�01 O4432t.A�01 Date: I 319/2017 Client Name.) Ciry of Bryan ['illyq; _ System Descnpliam Great Plmns l0 Change Ortlers I RMS Test System an[I Archive Sarver 7X548190 _ Clty of Bryan 001 East 29th Street Bryan T% ]]809 _Original Sales Order p 6502 Clieml Purchase Order p Client Purchase Omer bate) Ghent CMlacl'. '.-'aAcre one Conad lPh: 979 209 5111 h _o _ Co14x1Email Address—L baCm(dlblyanlxggv _- -_ Clty Cretlil Terms) 001 East 29th Street Accmnl Execulive F Roxa ma Vincent Bryan, TX 71801 Protect Nianagerj __ Linda Ali Project Products & Somices Ory Sales Caage,, III ern Descepuon unit Price Cty^units Exle[Med Pdce .'.Protect Addidlons. .:.- t RMSB 5 linform RMS Testor Training Systonl(Add On) �- f E 1 1 j Project R Install Sary c s _RMSB 5 (Ifor n RMS Test ur Tra[mnA Sysr n Sew, _ Inform ftMS Arch [. Server Software _� S 9,000,00 S 2500.001 1 f 9,000.00 E 2500.0_01 ' I f 91000,00 1 1 I Pro1ect8lnstall _ Sees PM Se Yes Inton RMSArchve Server Conf 9 ration n _ Project Management $ 2,100.00 _ S 1,280.00 f 2100.00if $ 1,260.00 I (2,100._0_0_) _ 1 1,260.00 I -- - $ 1 1 Suppon 8x5 Support 8x5 ..__ [ IJorn RMS Test or Training Sy stem Maintenance Inform RMS Archwg Server Soltwaro - f 1.620.00 S 450.00 1 f 1,010.001 15 450.00 � _ $ $ I S 1,620.00 450.00 �•'..�. .a-. • :.. . .. .. ... PYOIect Defefl.na: . ,. Tdal: _j f_ 12,330.00 1 linter. RMS Softvearo 8x5 Inform Annual Suppon B Maintenance -8x5 �I 2,07000 Projoct B Installation Sorvlces ) 9,00000 1,260.00 __— i Est mated Sales Tax (Sta to: _ at aq Ta able sales'. _ Subtotal: f 0 00 Solas tax ate: 5,00% 123]0.00 Estimated Shipping Total: S 12,33000 : Net 30 days from date of invoico I Due Upon Order with the following distribution! _ C ry al Bryan.. eazos County_ _ --_ — _ _ _ . _ `_. -.._ _ �`._ �— � E S __ 5195.50 7.134.50 i I I I I I ation & Project Notes Note 1: All hartlware and v,S licenses will be provioed by the City of Bryan Installatron services will be completed remotely Note 2: Total Pa mens:) f Send Purrnase ONers Io' 12,330.00 TnTech SoFl areSystems __ _ Attn: Salos Admin FAX 858-7994015 mesad mlb/d In12ch. Corn TnTech S.R.re Syswrn. Issuetl by_ _ Linda At, Contact info 1(858) 7991=7357 _r— . - —_— _ _.... PO Bo R 20]223 Dlllas TX 75320 3223 _ _.._.. and Conditions ))) TRITECH �uf I ;'`YAKL �' J LI1I:J Change Order 0"32LA-01 Dater 31912017 Proposed Change Order is valid for 90 (sixty) days Software License Terms: The TnTech Software is licensed for use by Client in accordance with the software licensing terms of the System Purchase Agreement or other TnTech license agreement currently in effect between T'nTegh and Client. Acceptance for the TnTech Software may be defines! In the applicable Statement of Work ('SOW'). it not. the Software licenses shall be deemed accepted on delivery. The annual Software Support Services for the TnTech Software licenses are prodded for a Period of rwelve-months from the Installation date and shall be governed by the existing Software Support Agreement currently in effect between Tit ech and Client. Support fees will be prorated at renewal of the existing support term to adjust tee term to be co-terminus with the existing Software Support Agreement term. Sales Tax: Any estimated sales anchor use tax has been calculated as of the date of Change Order and is provided as a convenience for budgetary purposes TnTech reserves the right to adjust and collect sales and/or use tax at the actual date of invoicing, at the then current rates Your organization must provide TrTeoh with a copy of a current lax exemption certiflcale issued by your state's taxing authority for the given jurisdiction, wnen your order is placed, if you are exempt from sates tax. General Terms: The items in this Change Order are based upon meetings and Communications with the Client and unless attaohetl to a contract form the entirety of the deliverables from TnTech. The TnTech Software license price does not include any services for installation. Services, if applicable are listed as separate line Items The scope of Deliverables for this order will be Limned to the TnTech Software. Services, and Support. and If applicable third party Items (eolleeively the'Systeni that are expicltly listed herein for the listed quantities This order provides TnTech Software licenses as well as required deployment services only for the envirennients that are explicitly listed herein (Production, fest Training Disaster Recovery, etc,). These software licenses do not apply to any other existing environments, or environments that may be implemented in the future. Cnanges in the scope of certain Components of the System may impact the cost and timelines for other areas of the Project, All services will be performed during normal business hours, unless otherwise slated in this Change Order for specific sarvice deliverables Deployment and implementation of TnTech Software and Services are based upon Client's provision and compliancewith TnTech's System Planning Document TnTech reserves the ngi t to atljust this Change Order as a result of Changes Including but not limited to project scope, deliverables (TnTech Software, or third party software or hardware. m-Am ing changes in the hardware manufacturer's specifications), services, interface requirements, and Client requested enhancements. Travel and out-of-pocket expenses will be invoiced as incurred, at actual cost, unless specifically itemized in the proposed change order TnTech reserves the right to assess 51,000 cancellation fee for the training classes that are Cancelled any later than 5 business days prior to the first day of the class, plus any additional fees or charges associated with he cancellation and rebooking of the airline tickets and other Imvel arrangements TnTech reserves the right to assess 25% of the services fee, up to 51,000 as Cancellation lee for any remote. Or onsite installation services work that are Cancelled by the Client at n0 fault of T nTech any later Than 5 business days prior to the date of performing the work. This may include the services that are Cancelled or rescheduled due to the Glenys infrastructure not meeting the minimum. requirements for the installation, lack of preparation of the site based On T'riTech's documentaWn, issues with remote connectivity, or other barriers that result in the work being cancelled. By signing below, you are indicating that you are authorized to obligate funds for your organization. To activate this change order, check the appropriate box below and, either, (1) attach a copy of this change order to your purchase order when it is remitted to TriTech, or, (ii) if no additional authorizing paperwork is required for your organization to accept and pay an invoice, sign below and fax this change order to 858-799-7015 or email to salesadmin@lritech.com to indicate your acceptance. _❑ I Purchase Order requiretl and attached, referencePOO on invoice I I I ❑ I No Purchase Order required to invoice I I I I I I I Please check one of the following: I ❑ 11 agree to pay any a pl ble sales tax ❑ 11 am tax exem t. Pease Contact me A TnTech does not have my current exempt information on file. I I Accepted for Client IEdy —__ IClientfAgoncyh nhty Name I I I I I Name IPrint Cllenl Authorized Rdprasantativd I I I Vol. �S-/ �_ Pg, /� )))TRITECH ..... 0"32LA-01 Dater 31912017 (Client Autho' eProsentallve —� ' __� `J u CERTIFICATE OF INTERESTED PARTIES FORM 1295 10f l Complete Nos. 1 -4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING Certificate Number: 2017-179161 1 Name of business entity filing form, and the city, state and country of the business entity's place Of business. I nTech Software Systems San Diego, CA United States Date Filed' 03/1612017 2 Name of governmental entity or state agency that is a party to the contract for which the form is being tiled. Brazos County Date Acknowledged; 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. TX546/SD Public Safety Software and support 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling Intermediary Clark, Blake Sart Dingo, CA United States X Eales, Tony San Diego, CA United States X 5 Check only if there is NO Interested Party. ❑ 6 Air (DAVIT I swear. or affirm, under penalty of perjury, that the above disclosure is true and co: reel. Signature of authorized agent of Contracting business entity AFFIX NOTARY S IA%1P / SEAI. ABOVE Sworn to and subscribed belie me, by the said SEE ATTACHED , this the _ day of , 20 to Cerny v:hich, .duress my hand and seal of office. Signature of office, adntlnislering relit Printed name of officer administering oath Title of officer administering oath ' -- P,vVIPUU uy , Unto ii Cur Ims9on www.emres.stete.a.us Version VI.0.277 F JL Pg. /,Z 7 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT CIVIL CODE § 1189 �a.�.�cetcc�xsGtr,�rx�; e�r3raszrte;>'�.:r�trzc�r,�x.s:rsas�cate::mt^ A notary public or other officer completing this certificate verifies only the identity of fie individual who signed the document to vhich this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California ) County of San Diego ) On March 16, 2017 Date before me, Scan William Rabui n____ (-lore Insert Name and Title of the Officer personally appeared _Blake Clark Name(s) of Signer(s) who proved to me on the basis of satisfactory evidence to be the persons) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. m SEAN WILLIAM RABURN commission, C 2114740 s 'a =w Notary Public - California Z San Diego County M Gomm. Ex Iles Jun 9. 2019 J I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. e WITNESS my handhgd-cf4ial sea]. Signature of Notary Public Place Notary Seri Above OPTIONAL Though this section is optional, completing this information can deter alteration of the document or fraudulent reattachment of this form to an unintended document. Description of Attached Document Title or Type of Document: arezu5Counn7:x-c>n.onmer.,ied Parties Document Date: Number of Pages: Signer(s) Other Than Named Above: Capacity(ics) Claimed by Signers) Signer's Name: _ .' Corporate Officer — Title(s): Partner — [7 Limited -1 General -1 Individual 0 Attorney in Fact Trustee v Guardian or Conservator Other. _ Signer Is Representing: _ Signer's Name: _ .1 Corporate Officer — Title(s): �_I Partner — O Limited �. General L Individual 0 Attorney in Fact C Trustee D Guardian or Conservator 0 Other: Signer Is Representing: _ twtc�xasx� �csz�.zsv-Y.ca: c�.xc.ssrzeau�:ec-sruas%v:ac�eu�..�.reg:.z:czzu�vi:c^L�:scgnz�-.zcs�oxrisuss4csasu7as 02014 National Notary Association • www.NationalNetary.org • 1 -800 -US NOTARY (1-800-876-6827) Item #5907 F "1 P9. �� Contract Pharmacy SERVICES AGREEMENT TO PROVIDE PHARMACEUTICAL SERVICES This agreement is by and between BRAZOS COUNTY DETENTION CENTER and BRAZOS COUNTY JUVENILE JUSTICE (hereinafter "BRAZOS COUNTY") and CONTRACT PHARMACY SERVICES, INC., a Pennsylvania corporation, (hereinafter "CPS" RECITALS A. Presently, BRAZOS COUNTY is providing healthcare services to inmates under the control of the BRAZOS COUNTY DETENTION CENTER and BRAZOS COUNTY JUVENILE JUSTICE, (hereinafter referred to as "Facilities") in Bryan, Texas. As part of its responsibility to provide healthcare to inmates under their custody, BRAZOS COUNTY DETENTION CENTER and BRAZOS COUNTY JUVENILE JUSTICE must provide prescription drugs and other medications to inmates (hereinafter "Prescription items"). B. CPS is a licensed pharmacy and has all requisite professional licenses and DEA registration to provide medications in the State of Texas. BRAZOS COUNTY wishes to utilize the services of CPS and, correspondingly, CPS wishes to provide such services to BRAZOS COUNTY. NOW, THEREFORE, BRAZOS COUNTY and CPS do hereby agree as follows: BRAZOS COUNTY's Utilization of CPS Services For the term of this Agreement, BRAZOS COUNTY will, when available, make best efforts to utilize the services of CPS for the providing of Prescription items at the Facilities. 2. Term of this Agreement This Agreement shall commence April 1 automatically renew annually thereafter, herein. PHARMACEUTICAL SERVICES AGREEMENT Brazos County and Contract Pharmacy Services, Inc. Page 1 2017 through June 30, 2018, and shall unless otherwise terminated as set forth Vol.�-_ Pg. Contract Pharmacy F,27a SERVICES 13 3. Extent of Service During the term of this Agreement, CPS agrees to provide the following services at the Facilities: Fill and Deliver Prescriptions. CPS will fill all Prescription items daily, Monday through Saturday. All prescription items transmitted to CPS before 4:00 PM Central Standard Time daily, Monday through Friday, will be delivered the next day. All prescriptions ordered before 11:00 AM Central Standard Time on Saturday will be filled and delivered to the Facilities the next working day (usually Monday) unless the Facilities are notified otherwise. All prescriptions will be filled and delivered to the Facilities within 24 hours, unless notified otherwise. Contract Pharmacy Services will be closed on six (6) holidays per year, as listed below: New Year's Day Memorial Day Independence Day Labor Day Thanksgiving Day Christmas Day CPS will notify the Facilities in advance of any changes in the schedule for ordering and/or delivery due to holidays. The Facilities should utilize onsite stock and/or the emergency pharmacy service during holiday closings. Emergency Service. CPS will arrange with a local pharmacy to act as "backup" in case of an emergency that cannot be handled through the normal delivery procedure. CPS will provide the Facilities staff with a procedure for contacting a pharmacist and/or the backup pharmacy. In the event the local pharmacy must be used, CPS will charge the Facilities the same amount as billed by the local pharmacy. CPS will provide the Facilities with an emergency phone number to contact the "on call" pharmacist in the event that the medical staff needs to consult with a pharmacist after normal business hours. The "on call" pharmacist will answer medication related questions and assist the Facilities in procedural issues. C. Dispensing System. CPS will dispense all prescriptions via the Automed .'strip packaging" system. The exception to Automed will be for non- patient specific (stock) controlled substances, which will be dispensed in a "blister card" medication dispensing system. PHARMACEUTICAL SERVICES AGREEMENT Brazos County and Contract Pharmacy Services, Inc. Page 2 Contract Pharmacy Fs SERVICES 60 vo",. Pg. �� Medication Quantities. CPS shall dispense Prescription items in quantities sufficient to provide medication for 30 doses initially, and will adjust the quantity upward depending upon the incarceration period of the inmate. This is subject to the Texas Board of Pharmacy regulations and instructions of the prescribing practitioner. e. Controlled Substances. CPS shall provide all prescribed controlled substances in blister cards for easy accountability and will dispose of unused controlled substances, at no expense to BRAZOS COUNTY, and in accordance with applicable State and Federal regulations. Starter Stock. If allowed by state regulations, CPS shall maintain a starter stock system at the Facilities. Items will be determined in consultation with the Facilities' Healthcare Administrator, Director of Nursing, and Medical Director. Emergency Medications. CPS shall maintain a drug box located at the Facilities. Items in the emergency drug box will be determined in consultation with the Facilities' Healthcare Administrator, Director of Nursing, and Medical Director. Generic Medications. CPS shall dispense all prescriptions generically, unless there is no generic substitute. All drugs will be obtained from manufacturers with an AB rating or better by the FDA. Meetings & Inspections. CPS shall conduct quarterly Pharmaceutical and Therapeutic Committee meetings with medical staff at the Facilities. Site inspections of the Facilities' med room will be performed by a CPS employee (or local pharmacist under contract to CPS) at no cost to the Facilities. These meetings and,inspections meet the current standards for NCCHC, ACA, and AJA accreditation-- Medication ccreditation:_Medication Carts. CPS will (if requested) provide the Facilities with a sufficient number of medication carts to store and administer medications at the Facilities. Medication carts will be maintained by CPS in good working condition and are expected to last at least three (3) years under normal circumstances. CPS requests the assistance of medical staff in making sure the carts are maintained. The carts are the property of CPS and will be returned by the Facilities in the event the contract is terminated. k. Fax Machines. CPS agrees to provide fax machines for the transmission of physicians' orders to the pharmacy. Supplies for the fax machine (toner, paper, etc) will be the responsibility of the Facilities. A toll-free number will be provided to the Facilities for fax and voice communication. I. eCorrRxTM_ CPS will provide eCorrRxT"', a proprietary computerized Physician's order entry (CPOE) system to the medical unit at BRAZOS PHARMACEUTICAL SERVICES AGREEMENT Contract Pharmacy Brazos County and Contract Pharmacy Services, Inc. SERVICES Page 3 ITJ COUNTY. eCorrRxTM will eliminate the need for nursing staff to transcribe physicians' orders. The Facilities will provide a broadband (DSL, Cable, T1) connection at its expense for the operation of the system. All hardware provided for use of the eCorrRxTM system remains property of CPS and will be returned by the Facilities in the event the contract is terminated. M. Reports. CPS will provide BRAZOS COUNTY with monthly reports on pharmaceutical usage. n. Medication Administration Records (MARS). CPS will provide BRAZOS COUNTY with computer generated Medication Administration Records (MARS), if requested, to be delivered no later than the 27th day of each month for the following month on all inmates who have prescribed medications. Hardware utilized with the eCorrRxTM system will enable the Facilities to print MARS onsite. 4. Insurance The Vendor before starting work for Brazos County, must furnish Brazos County a Certificate of Insurance or other acceptable evidence from a reputable insurance company or companies with an A.M. Best Rating of AA@ (such companies to be acceptable to Brazos County) licensed to write insurance in the state of Texas, showing that the Contractor is covered by the insurance as follows: (1) Statutory Workers Compensation Insurance with Employers Liability. Insurance in the amount of $1,000.000. In the event any work is sublet, the Contractor shall require the subcontractor similarly to provide the same coverage and shall himself acquire evidence of such coverage on behalf of the subcontractor. (TLC Sec. 401.011) (2) Commercial General Liability Insurance with a $ 2,000,000 Combined Single Limit. The policy shall be on the Comprehensive General Liability 1986/90 occurrence form, and shall include coverage for acts of independent contractors, and shall name Brazos County as an additional insured. Waiver of subrogation is required. No claims made policies are acceptable without prior approval by the Commissioners Court/Risk Management. (3) Automobile Public Liability Insurance with a $1,000,000 Combined Single Limit, in all self-propelled vehicles used in connection with the contract, whether owned, non -owned or hired. Waiver of subrogation is required. The Certificate of Insurance furnished to Brazos County shall contain a provision that coverage under such policies shall not be canceled or materially changed until at least 30 days prior written notice has been given to Brazos County. PHARMACEUTICAL SERVICES AGREEMENT Contract Pharmacy �9 Brazos County and Contract Pharmacy Services, Inc. SERVICES Eery Page 4 Vol./ Pg. /,�Z 5. Fees and Payment Terms For the services to be provided as documented in paragraph 3 above, CPS shall charge for its services based upon the following pricing formula: a. All prescription and non-prescription medications will be billed based on Average Wholesale Price (AWP) as published by Medi -Span®: AWP minus twenty-one percent (21%) for Brand Name (single source) drugs. AWP minus ninety percent (90%) for Generic (multiple source) drugs Medications will not be sold below Contract Pharmacy Services' Actual Acquisition Cost (AAC). If, in using the stated pricing formulas, a medication calculates below cost, the medication will be charged at CPS' Actual Acquisition Cost. b. CPS will allow credit for the return of unused medications. No credit will be given for partial bottles of liquid medications, eye/ear preparations, or topical medications. All medications must be returned in the original container in which they were issued and have an expiration date of three (3) months or more. Credit will be issued at the price charged to the Facility. There is not a processing fee for each package returned for credit. Controlled substances cannot be returned to CPS, since they must be destroyed according to DEA regulations. C. Contract Pharmacy Services will bill the Facilities at the end of each calendar month. Billing will be sent to the Facilities by the 5'h working day of each month for services provided in the previous month. Payments of invoices received are due and payable to CPS, Net 30 days after receipt of invoice. If the Facilities requires special procedures for payment of invoices (i.e. purchase orders, multiple copies, electronic billing, etc.), they must notify CPS before the beginning of the contract. CPS will make every effort to comply with the payment procedures required by the Facilities. 6. Representation and Warranties a. CPS Representation and Warranties 1) CPS represents and warrants that it is currently in compliance with PHARMACEUTICAL SERVICES AGREEMENT Contract Pharmacy E Brazos County and Contract Pharmacy Services, Inc. SERVICES MEN Page 5 Val. ,. Pg all State, Federal, and Local pharmaceutical licensing requirements and that this licensing compliance shall continue in full force and effect during the term. of this Agreement. 2) CPS further represents and warrants that the dispensing of Prescription items shall be in compliance at all times with appropriate State, Federal, and Local pharmaceutical laws and regulations. 3) CPS further represents and warrants that the representative signing this Agreement has the necessary authority to enter into this Agreement on behalf of CPS. 4) CPS is a Pennsylvania corporation in good standing and is qualified to do business in the State of Texas. b. BRAZOS COUNTY Representation and Warranties BRAZOS COUNTY represents and warrants that the representative signing this Agreement has the necessary authority to enter into this Agreement on behalf of BRAZOS COUNTY DETENTION CENTER and BRAZOS COUNTY JUVENILE JUSTICE. Notices All notices or other writings required under this agreement shall be deemed to have been made when sent by certified mail to the following address or to such other address as the parties may designate in writing: PHARMACY: Contract Pharmacy Services, Inc. Attention: Wayne Shafer, R.Ph. Chief Executive Officer 125 Titus Avenue Warrington, Pennsylvania 18976 BRAZOS COUNTY: Brazos County Purchasing Department Attention: Charles Wendt, Purchasing Agent 200 S. Texas Avenue Suite 352 Bryan, Texas 77803 Representatives CPS hereby designates Wayne Shafer, R.Ph. to be available to service the Agreement and resolve any problems which relate thereto. Similarly, BRAZOS COUNTY designates Charles Wendt, Purchasing Agent to represent it in all matters relating to this Agreement. Either party may change the designated PHARMACEUTICAL SERVICES AGREEMENT Brazos County and Contract Pharmacy Services, Inc. Page 6 Contract Pharmacyq" SERVICES Vol. _ ---L Pg. �� representatives for this Agreement at any time upon notification to the other party. 9. Termination a. Without cause. This contract may be canceled by either party without cause upon at least sixty (60) days prior written notice to the other party. b. Upon breach of Agreement. BRAZOS COUNTY may cancel this Agreement at any time upon twenty (20) days prior notice if CPS breaches any responsibilities hereunder and fails to correct or remedy this breach within ten (10) days after notification. However, for purposes of this subsection, a breach which would permit termination only after twenty (20) days prior notice does not include a situation where any representation or warranty provided by CPS or BRAZOS COUNTY at the time of entering into this Agreement is later found to be untrue. In such situation where a representation or warranty contained herein is subsequently found to be false, the other party may cancel this Agreement at any time without prior notice. 10. CPS as Independent Contractor The parties acknowledge that CPS is providing the services contemplated hereunder as an independent contractor and is neither an agent, employee, partner nor joint venture of, or with, BRAZOS COUNTY. 11. Indemnification CPS covenants and agrees that it will indemnify and hold harmless BRAZOS COUNTY and all of BRAZOS COUNTY's officers, agents, or employees from any claim, loss, damage, cost, charge or expense arising out of any act, action, neglect or omission by CPS or any of its agents, representatives or employees, during the performance of this Agreement, whether direct or indirect, and whether to any person or property to which BRAZOS COUNTY or said parties may be subject, except that neither CPS nor any of its agents, representatives or employees will be liable under this section for damages arising out of injury or damage to any person or property directly caused or resulting from the negligence of BRAZOS COUNTY or any of its officers, agents or employees. 12. Amendment to Agreement No amendment to this Agreement shall be valid or enforceable unless in writing and executed by duly authorized representatives of both parties. PHARMACEUTICAL SERVICES AGREEMENT Brazos County and Contract Pharmacy Services, Inc. Page 7 Contract Pharmacy SERVICES Vcl. —..1 "Z/ pg. /f 1 13. Third Party Beneficiaries The parties agree that they have not entered into this Agreement for the benefit of any third person or persons and it is their express intention that the Agreement is for their respective benefits only and not for the benefit of others who might otherwise be deemed to constitute third party beneficiaries hereof. 14. Severability The terms and conditions of this Agreement shall be deemed to be severable. Consequently, if any cause, term or condition hereof shall be held to be illegal or void, such determination shall not affect the validity or legality of the remaining terms and conditions hereunder. 15. Captions The captions appearing in the paragraphs in this Agreement are for convenience only. They are not a part of this Agreement and do not, in any way, limit or amplify the terms and provisions hereunder. In addition, in the event any provision of this Agreement is deemed ambiguous, such provision shall not be construed against CPS for the reason that CPS was primarily responsible for the drafting of this Agreement, since both parties hereby assume equal responsibility for the drafting of this Agreement. 16. Counterparts This Agreement may be executed simultaneously in two or more counterparts each of which shall be deemed an original, but all of which shall constitute one and the same instrument. 17. Governed Law This Agreement is governed by the laws of the State of Texas, determined within the State of Texas courts. IN WITNESS WHEREOF, the parties have executed the Agreement effective as of that commencement date documented in paragraph 2 above. razo Cou Contract Pharmacy Services, Inc. By: By: Duane Peters, County Judge Wayne J. Shafer, Chief Executive Officer Date: N-5� It I Date: PHARMACEUTICAL SERVICES AGREEMENT Brazos County and Contract Pharmacy Services, Inc. Page 8 Contract Pharmacy 1:a0q SERVICES .D m BID TABULATION 17-270 HYDRATED LIME March 28, 2017 - March 31, 201.8 AUSTIN WHITE LIME DESCRIPTION PRICE PER TON Extended Price QUICKLIME, GRADE DS $145.39 $29,077.56 HYDRATED LINIF $147.39 $29,477.56 DELIVERY TIME AFTER ORDER IS PLACED 2 Business Davy FREI-ITIME 2 1-1ou1-S free unloading time DEMURRAGE $75/1 -lour RECOMMENDATION: Austin White Lime per's Court on this � day of 1464 11Ch , 2017 by — �_ holding the position of 6t'GLZ©S yr �t�j r-. Brazos County Purchasing Department 200 SOUTH TEXAS AVE SUITE 352 BRYAN, TX 77803 PHONE (979) 3614290 FAX (979) 361.4293 March 14, 2017 Texas Commercial Waste Phone: 979-775-7171 PO Box 645 Fax: 979-822-5006 Bryan, TX 77806 Email: tcwronsch@hotmaii.com Attn: Ron Schmidt Re: Renewal of Con"ct jar.S'a71d;Paste Hauling and Recycling—17-188R, previously known as 1016-177R and 2013-26 Brazos County appreciates the quality work your company has provided and would like to exercise the renewal option for Solid Waste Hauling and Recycling—17-288R, previously known as 1016-177R and 1013-26. All terms, conditions, and pricing shall remain the same. This renewal will be for one year starting May 22, 2017 through May 21, 2018. To accept the renewal option, please fill out the information and sign below. Return the signed documents by email to cnorton@brazoscountytx.gov or fax to (979) 361-4293. Please then submit the original signed documents and antedated Certificate of Insurance by mail to the address listed above. Please return acceptance as soon as possible. If you have any questions, I maybe reached at (979) 3614291. Contact Name: • s0AI &G M 110 Telephone:I �9- 2,05-21%1 TEXAS C MERCIAL WASTE -- Authorized Signature Date B SCOUT( \ ®✓� Duane Peters, County Judge Date VCA. �'5'�/ Pg. � � Tabulation 10 17-2888 Solid Waste Hauling/RecyUing Previously known as 2016-177R and 2013-26 May 22, 2017 through May 21, 2018 Description Waste Texas Commercial Total Amount Brazos Valley Total Amount Description Estimated Quantity Waste ITCWI for TCW Recycling(BVR) for BVR after hours Hauling Charge to Landfill 32 $125.00 $4,000.00 $160.00 $5,120.00 Weekdays 8:00am - 5:00pm 2 hours working hours Pick up of full container with Hauling Charge to landfill after 0 $150.00 $0.00 $160.00 $0.00 hours Pick up of full container with mixed trash during working Hauling Charge to Vendor 37 $125.00 $4,625.00 $140.00 $5,180.00 Location 8:00am-5:00 m mixed trash after hours 4 hours 4 hours Hauling Charge to Vendor 6 $150.00 $900.00 $140.00 $640.00 Loa Rion after hours Tipping Fee Compost/Shavings 201.72 Tons $0.00 $0.00 $13.50 $2,723.09 cost per ton Tipping Fee Mixed Construction Materials cost 63.35Tons $15.00 $950.25 $13.50 $855.23 per ton (100.00.5 Market Value Tons)- Tipping Fee Cardboard tort per 5 Tons Rebate less ($40.00.5 $0.00 $0.00 ton $40/tan Tons)= $300.00 $0.00 for 5 total Rental cost of 40 yard open top Up toSa[a Time containers - $0.00 $0.00 $0.00 container $1.00/container after first 5 $0.00 for 5 total Rental cost of 30 yard open top Up to Sala Time containers- $0.00 $0.00 $0.00 container $1.00/container after first 5 ? a�nat Il ya: ^r?-:,;.-' $25.00 Costto deliver container Acceptions '.: F tkt i after hours N/A Estimated Total Cost/Year $10,175.25 $14,718.31 DELIVERY TIME - TexasCommercial Brazos Valley Description Waste Recvcllne Delivery of empty container 4hours 2hours during working hours Delivery of empty, container 4hours 4hours after hours Pick up of full container with recyclable materials during 4 hours 2 hours working hours Pick up of full container with recyclable materials after 4 hours 4 hours hours Pick up of full container with mixed trash during working 4 hours 2 hours hours Pick up of full container with mixed trash after hours 4 hours 4 hours Recommended Award: Texas Commercial Waste Approve b Commissioners Cou nthlsday of I"pxl.r"• r 2017yby'1t(.� holding tho position of CyU�I ti aA y5 P eT Brazos County ey 0e ear" Purchasing Department 200 SOUTH TEXAS AVE SUITE 352 BRYAN, TX 77803 PHONE (979) 361-4290 FAX (979) 361-4293 March 14, 2017 Green Teams, Inc Phone: 979-823-7551 731 Industrial Blvd. Fax: 979-822-3303 Bryan, TX 77803 Email: len@greenteamsine.com Attn: Len Gallagher Re: Renewal of Contract for Landscape Maintenance — 17-289R, previously known as 2016-174R, 2015-47R and 2013-50 Brazos County appreciates the quality work your company has provided and would like to exercise the renewal option for Landscape Maintenance — 17-1898, previously known as 2016-174R, 2015-47R and 2013-50. All terms, conditions, and pricing shall remain the same. This renewal will be for one year starting June 1, 2017 through May 31, 2018 To accept the renewal option, please fill out the information and sign below. Return the signed documents by email to Icontreras@brazoscountytx.gov or fax to (979) 361-4293. Please then submit the original sinned documents and an updated Certificate of Insurance by mail to the address listed above Please return acceptance as soon as possible. If you have any questions, I may be reached at (979) 361-4294. Contact Name: Green Teams, Inc len@greenteamsinc.com GREEN TEAMS, INC m7z ej� Authorized Signature Len Gallagher BRAZ CO NTY Duane Peters, County Judge 979-823-7551 979-822-3303 03-20-17 Date 3 Date 1� Tabulation 17-289R Landscape Maintenance Previously known as 2016-174R, 2015-477, 2013-50 June 1, 2017 through May 31, 2018 Brazos Center -Non Juvenile Justice Center Brazos Center -Irrigated Irrigated Justice of Peace Pct. 3 Exposition Complex Cost/Month CostlYear Cost/Month Cost/Year Cost/Month CostlYear Cost/Month CostlYear Cost/Month Costfyear T< Green Teams, Inc. $520.00 $6,240.00 $904.00 $10,848.00 $172.00 $2,064.00 $390.00 $4,680.00 $1,950.00 $23,400.00 34 Earth First Landscapes $875.00 $10,500.00 $775.00 $9,300.00 $300.00 $3,600.00 $225.00 $2,700.00 $2,000.00 $24,000.00 $5 Growth Services, Inc $780.00 $9,360.00 $920.00 $11,040.00 $210.00 $2,520.00 $243.75 $2,925.00 $2,096.25 $25,155.00 $5 DKC Enterprises $1,425.89 $17,110.68 $333.95 $4,007.40 $1,306.30 $15,675.60 $582.08 $6,984.96 $3,337.42 $40,049.04 $8 B & C Contractors $1,365.00 $16,380.00 $950.00 $11,400.00 $288.00 $3,456.00 5528.00 $6,336.00 $2,250.00 527,000.00 $6 Silver Sand Services $558.23 $6,698.76 $886.27 1 $10,635.24 $216.67 $2,600.04 $301.42 $3,617.04 $2,226.99 $26,723.88 $5 Rainbow Gardens $568.75 $6,825.00 $860.00 $10,320.00 $300.00 $3,600.00 $276.25 $3,315.00 $2,112.50 $25,350.00 $4 Land Scape USA $1,664.00 1 $19,968.00 $1,296.00 $15,552.00 1 $416.00 $4,992.00 $406.00 $4,872.00 1 $3,800.00 $45,600.00 $9 RECOMMENDED AWARD: GREEN TEAMS, INC Approved by Co ioner's on this day of�/iXGh ,12017 by ,� v holding the position of LO- ( /=nAi�J4L�� Brat®s County Purchasing Department 200 SOUTH TEXAS AVE SUITE 352 BRYAN, TX 77803 PHONE (979) 3614290 FAX (979) 361-4293 March 20, 2017 Southern Cement Slurry, LLC Phone: 281-570-9640 PO Box 716 Fax: 281-354-5908 Porter, TX 77365 Email: al@greatsouthernstabilized.com Attn: At Woodward Re., Renewal of Cwuractfor Cewentitious Slurry 17-292R, previously known as 2016-162 Brazos County appreciates the quality work your company has provided and would like to exercise the renewal option for Cen+entitious Slurry 17-292R, previously knorwi as 2016-162. All terms, conditions, and pricing shall remain the same. This renewal will be for one year starting March 28, 2017 through March 31, 2018. To accept the renewal option, please fill out the information and sign below. Return the signed documents by email to cnorton@brazoscountytx.gov or fax to (979) 361-4293. Please then submit the original sinned documents and an updated Certificate of Insurance by mail to the address listed above Please return acceptance as soon as possible. If you have any questions, I may be reached at (979) 361-4291. _ Contact Name: Al t-Jc>c4w A r- d Telephone: 781- ,57-0 — q & Sid // eOrfr E -Mail: X41 ©-- 6 ra at- Si t e('n1 Si�iv �' 2,�+ • Fax: SOUTHERN CEMENT SLURRY LLC �G���iG• s ai poi Authorized Signature Date BRA S UNTY 1/ Duane Peters, County Judge Date V(A �✓` Pg. /Sl2 AGREEMENT BETWEEN COUNTY AND SURVEYOR THIS DOCUMENT I -IAS IMPORTANT LEGAL CONSEQUENCES; CONSULTATION WITH AN ATTORNEY IS ENCOURAGED WITH RESPECT TO ITS COMPLETION OR MODIFICATION. THIS AGREEMENT is made on the 28 day of March 2017, Between the COUNTY: BRAZOS COUNTY, TEXAS c/o Brazos County Commissioners' Court Attention: County Judge 200 South Texas Ave., Ste. 332 Bryan, Texas 77803 and the SURVEYOR: Strong Surveying 1722 Broadmoor Ste. 105 Bryan, TX 77802 for the following PROJECT: Professional SURVEYORing and Surveying Services for miscellaneous surveys oroiects as described in Exhibit A and Exhibit B. The COUNTY and SURVEYOR agree as set forth below. ARTICLE I SURVEYOR'S RESPONSIBILITY 1.1 SURVEYOR'S SERVICE 1.1.1 The SURVEYOR'S services consist of those services performed by the SURVEYOR, SURVEYOR'S employees and the SURVEYOR'S consultants as enumerated in Articles 2 and 3 of this Agreement. 1.1.2 The SURVEYOR'S services shall be performed as expeditiously as is consistent with professional skill and care and the orderly progress of the Work. The SURVEYOR shall submit for the COUNTY'S approval a schedule for the performance of the SURVEYOR'S services which may be adjusted as the Project proceeds and shall include allowances for periods of time required for the COUNTY'S review and for approval of submissions by authorities having Agreement Between County and SURVEYOR Page 1 of Iva of r P9. /,4' jurisdiction over the Project. Time limits established by this schedule approved by the COUNTY shalt not, except for reasonable cause, be exceeded by the SURVEYOR or the COUNTY. ARTICLE II SCOPE OF SURVEYOR'S BASIC SERVICES 2.1 DEFINITION 2.1.1 The SURVEYOR'S Basic Services consist of those described in attached Exhibit "A" and Exhibit "B" incorporated by reference hereto — SCOPE OF BASIC SERVICES TO BE PROVIDED BY Strong Surveying , TO BRAZOS COUNTY. ARTICLE III ADDITIONAL SERVICES 3.1 Article III Intentionally Deleted. ARTICLE IV COUNTY'S RESPONSIBILITY 4.1 The COUNTY shall provide Ml information regarding requirements for the Project, including a program, which shall set forth the COUNTY's objective, schedules, constraints and criteria. 4.2 The COUNTY shall establish and update an overall budget for the Project, including the Construction Cost, the COUNTY'S other costs and reasonable contingencies related to all of these costs, 4.3 The COUNTY shall designate a representative authorized to act on the COUNTY'S behalf with respect to the Project. The COUNTY, or such authorized representative, shall render decisions in a timely manner pertaining to documents submitted by the SURVEYOR in order to avoid unreasonable delay in the orderly and sequential progress of the SURVEYOR'S service. 4.4 The COUNTY shall give prompt written notice to the SURVEYOR if the COUNTY becomes aware of any fault or defect in the Project or non-conformance with the contract documents. Any delay by the COUNTY in providing said notice shalt not constitute a waiver, a bar or act to estop the COUNTY from exercising any of its rights under this contract. 4.5 Examine all studies, reports, sketches, drawings, specifications, proposals and other documents presented by the SURVEYOR, obtain advice of an attorney, insurance counselor and other consultants as the COUNTY deems appropriate for such examination and render in writing decisions pertaining thereto within a reasonable time so as not to delay the services of the SURVEYOR. 4.6 The proposed language of certificates or certifications requested of the SURVEYOR or the SURVEYOR'S consultants shall be submitted to the SURVEYOR for review and approval at least 14 days prior to execution. The COUNTY shall not request certifications that would require knowledge or services beyond the scope of this Agreement. Agreement Between County and SURVEYOR p / Page 2 of 8 l�. V 4.7 The COUNTY shall also provide those specific items identified in the attached Exhibit A and Exhibit B incorporated by reference hereto — ITEMS TO BE PROVIDED BY THE COUNTY TO THE SURVEYOR. ARTICLE V CONSTRUCTION COST 5.1 ARTICLE V INTENTIONALLY DELETED. ARTICLE VI USE OF SURVEYOR'S DRAWINGS, SPECIFICATIONS AND OTHER DOCUMENTS 6.1 The COUNTY shall be the absolute and unqualified owner of all drawings, preliminary layouts, record drawings, sketches and other documents prepared pursuant to this Agreement by the SURVEYOR with the same force and effect as if the COUNTY prepared same. Copies of complete or partially completed mylar reproducible, preliminary layouts, record drawings, sketches and other documents prepared pursuant to this Agreement shall be delivered to the COUNTY when and if this Agreement is terminated or upon completion of this Agreement, whichever occurs first. The SURVEYOR may retain one set of reproducible copies of the documents and these copies shall be for the SURVEYOR'S sole use in preparation of studies or reports for the COUNTY. The SURVEYOR is expressly prohibited from selling, licensing, or otherwise marketing or donating these documents, or using the documents in preparation of other work for any other client, without the prior express written permission of the COUNTY. 6.2 All documents including reports, drawings and specifications prepared by the SURVEYOR pursuant to this Agreement are instruments of service in respect of the Project. They are not intended or represented to be suitable for reuse by the COUNTY or others on extensions of the Project or on any other project. Any reuse without written verification or adaptation by the SURVEYOR for the specific purposes intended will be at the COUNTY'S sole risk and without liability or legal exposure to the SURVEYOR. Any such verification or adaptation will entitle the SURVEYOR to further compensation at rates to be agreed upon by the COUNTY and the SURVEYOR. 6.3 Submission or distribution of documents to meet official regulatory requirements or for similar purposes in connection with the Project is not to be construed as publication in derogation of the SURVEYOR'S reserved rights. ARTICLE VII TERMINATION, SUSPENSION OR ABANDONMENT 7.1 This Agreement may be terminated by either party upon not less than fourteen (14) days written notice should the other party fail to substantially perform in accordance with the terms of this Agreement through no fault of the party initiating the termination. 7.2 If the COUNTY suspends the Project for more than thirty (30) consecutive days, the SURVEYOR shall be compensated for services performed prior to notice of such suspension. Agreement Between County and SURVEYOR Page 3 of 8 Vol. _ . / Pg. '7% 7.3 This Agreement may be terminated by the COUNTY upon not less than fourteen (14) days written notice to the SURVEYOR in the event that the Project is permanently abandoned. If the COUNTY abandons the Project for more than ninety (90) consecutive days, the SURVEYOR may terminate this Agreement by giving written notice. 7.4 If the COUNTY fails to give prompt written authorization to proceed with any phase of services after completion of the immediately preceding phase, the SURVEYOR may, after giving seven (7) days written notice to the COUNTY, suspend services under this Agreement. 7.5 Failure of the COUNTY to make payments to the SURVEYOR in accordance with this Agreement shall be considered substantial nonperformance and cause for termination. 7.6 If the COUNTY fails to make payment when due to the SURVEYOR for services and expenses, the SURVEYOR may, upon seven (7) days written notice to the COUNTY, suspend performance of services under this Agreement. Unless the SURVEYOR receives payment in full within seven (7) days of the date of the notice, the suspension shall take effect without further notice. In the event of a suspension of services, the SURVEYOR shall have no liability to the COUNTY for delay or damage caused by the COUNTY because of suspension of services. 7.7 In the event of termination that is not the fault of the SURVEYOR, the SURVEYOR shall be compensated for services performed prior to termination, together with Reimbursable Expenses, if any, then due. ARTICLE VIII MISCELLANEOUS PROVISIONS 8.1 Unless otherwise provided, this Agreement shall be governed by the law of the principal place of business of the COUNTY. Venue for any dispute or disagreement regarding the terms of this Agreement shall be in Brazos County, Texas. 8.2 Causes of action between the parties to this Agreement pertaining to acts or failures to act shall be deemed to have accrued and the applicable statutes of limitation shall commence to run not later than either the date of Substantial Completion, or the date of issuance of the final Certificate for Payment for acts or failures to act occurring after Substantial Completion. 8.3 The COUNTY and the SURVEYOR, respectively, bind themselves, their partners, successors, assigns and legal representatives to the other party to this Agreement and to the partners, successors, assigns and legal representative of such other party with respect to all covenants of this Agreement. Neither the COUNTY nor the SURVEYOR shall assign this Agreement without the express written consent of the other party. 8.4 This Agreement represents the entire integrated agreement between the COUNTY and the SURVEYOR and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both the COUNTY and the SURVEYOR. 8.5 Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the COUNTY or the SURVEYOR. Agreement Between County and SURVEYOR Page 4 of 8 Wol .2r f'� N pg. /c 1'° 8.6 The SURVEYOR shall have the right to include representations of the design of the Project, including photographs, among the SURVEYOR'S promotional professional materials. The SURVEYOR'S materials shall not include the COUNTY'S confidential or proprietary information, if the COUNTY has previously advised the SURVEYOR in writing of the specific information considered by the COUNTY to be confidential or proprietary. 8.8 COMPLIANCE AND STANDARDS. The SURVEYOR agrees to perform the work hereunder in accordance with generally accepted standards applicable thereto, and shall use that degree of care and skill commensurate with the surveying profession to comply with all applicable state, federal and local laws, ordinances, rules and regulations relating to the work to be performed hereunder and the SURVEYOR'S performance. 8.9 SURVEYING SERVICES: In accordance with the Professional Land Surveying Practices Act of 1989, the COUNTY is informed that any complaints about surveying services may be forwarded to the Texas Board of Professional Land Surveying, 7701 North Lamar, Suite 400, Austin, Texas 78752, (512) 452-9427. 8.10 INDEMNIFICATION: SURVEYOR shall save and hold harmless the COUNTY from and against any and all claims and liability due to activities of the SURVEYOR, its agents or employees, performed under this Agreement and which result from any negligent act, error, or omission of the SURVEYOR, or of any person employed by the SURVEYOR. The SURVEYOR shalt also save harmless the COUNTY from and against any and all expenses, including attorney's fees which might be incurred by the COUNTY in litigation, or otherwise, resisting said claims or liabilities which might be imposed on the COUNTY as the result of such activities by the SURVEYOR, its agents or employees. 8.11 LIQUIDATED DAMAGES: It is acknowledged that the SURVEYOR's failure to achieve substantial completion of the Work within the Contract Time provided by the Contract Documents will cause the COUNTY to incur substantial economic damages and losses of types and in amounts which are impossible to compute and ascertain with certainty as a basis for recovery by the COUNTY of actual damages, and that liquidated damages represent a fair, reasonable and appropriate estimate thereof. Accordingly, in lieu of actual damages for such delay, the SURVEYOR agrees that liquidated damages may be assessed and recovered by the COUNTY as against SURVEYOR and its Surety, in the event of delayed completion and without the COUNTY being required to present any evidence of the amount or character of actual damages sustained by reason thereof, therefore SURVEYOR shall be liable to the COUNTY for payment of liquidated damages in the amount of $0 for each day that Substantial Completion is delayed beyond the Contract Time as adjusted for time extensions provided by the Contract Documents. Such liquidated damages are intended to represent estimated actual damages and are not intended as a penalty, and SURVEYOR shall pay them to COUNTY without limiting COUNTY's right to terminate this agreement for default as provided elsewhere herein. ARTICLE IX PAYMENTS TO THE SURVEYOR 9.1 PAYMENTS ON ACCOUNT OF BASIC SERVICES Agreement Between County and SURVEYOR Page 5 of 8 �•�� Vol. — P9• IV% 9.1.1 Upon approval by the COUNTY, or the COUNTY'S designee, payment for Basic Services shall be made monthly and shall be in proportion to services performed that month within each phase of service. 9.2 PAYMENTS ON ACCOUNT OF ADDITIONAL SERVICES 9.2.1 Upon approval by the COUNTY or the COUNTY'S designee of the SURVEYOR'S statement of services rendered or expenses incurred, payment on account of the SURVEYOR'S Additional Services and for Reimbursable Expenses shall be made monthly. 9.3 PAYMENTS WITHHELD 9.3.1 No deductions shall be made from the SURVEYOR'S compensation on account of penalty, liquidated damages or other sums withheld from payments to Contractors, or on account of the cost of changes in the Work other than those for which the SURVEYOR has been found to be liable. 9.4 SURVEYOR'S ACCOUNTING RECORDS 9.4.1 Records of Reimbursable Expenses pertaining to Additional Services and services performed on an hourly basis shall be available to the COUNTY or the COUNTY'S authorized representative at mutually convenient times. 9.5 LIMIT OF APROPRIATION 9.5.1 Prior to the execution of this Agreement, the SURVEYOR has been advised by the COUNTY and the SURVEYOR fully understand and agrees, such understanding and agreement being of the absolute essence to this Agreement, that the total maximum compensation that SURVEYOR may become entitled to hereunder, and the total maximum sum that the COUNTY shall become liable to pay to the SURVEYOR hereunder, shall not, under any conditions, circumstances or interpretations hereof, exceed the sum certified as available by the County Auditor in the Auditor's Certificate attached hereto. ARTICLE X BASIS OF COMPENSATION The COUNTY shall compensate the SURVEYOR from funds obtained through current revenue of Brazos County as follows: 10.1 BASIC COMPENSATION 10.1.1 For Basic Services, as described in Article 2, Basic Compensation shall be computed as follows: In accordance with the attached Exhibit "A" and Exhibit "B" incorporated by reference hereto, SCHEDULE OF FEES. Agreement Between County and SURVEYOR _ _--� Page 6 of R Veal. _--!�j 10.2 Payments shall be made by the COUNTY in accordance with Texas Government Code Chapter 2251. The COUNTY shall pay the SURVEYOR'S statement as approved by the COUNTY's designee within thirty (30) days after the COUNTY'S designee's approval of the same, provided that the approval or payment of any such statement shall not be considered to be evidence of performance by the SURVEYOR to the point indicated by such statement or of receipt or acceptance by the COUNTY of the work covered by such statement. ARTICLE XI OTHER CONDITIONS OR SERVICES 11.1 INSURANCE 11.1.1 The SURVEYOR shall file with the COUNTY a Certificate of Errors and Omissions Insurance having minimum limits of One Million and No/100 Dollars ($1,000,000.00) for each occurrence and annual One Million and No/100 Dollars ($1,000,000.00) aggregate. Such Errors and Omissions Insurance shall have a deductible not in excess of Two Hundred Thousand and No/100 Dollars ($200,000.00) self-insured. Such Certificate shall bear the endorsement "Not to be canceled without thirty (30) days prior notice to BRAZOS COUNTY, TEXAS." The SURVEYOR shall maintain the Errors and Omissions Insurance at all times this Agreement is in effect and for a period of five (5) years after completion of the Project. Failure to maintain the required insurance shall be deemed to be a material breach of this Agreement. 11.1.2 The SURVEYOR shall also provide Worker's Compensation, automobile and comprehensive general liability policies. The SURVEYOR shall deliver the insurance certificates to the COUNTY. The coverage provided herein shall contain an endorsement providing thirty (30) days notice to the COUNTY prior to any cancellation of coverage. Said coverage shall be written by an insurer acceptable to the COUNTY and shall be in a form acceptable to the COUNTY. If the SURVEYOR has canceled or allowed to lapse any of these insurance policies then the COUNTY may pay for such insurance and may hold the amount of such payment out of the SURVEYOR's fees or be otherwise reimbursed. Failure to maintain the required insurance shall be deemed to be a material breach of this Agreement. 11.2 PERIODS OF SERVICE 11.2.1 The SURVEYOR shall begin work immediately upon receipt of the Notice -to -Proceed in writing by the COUNTY or the COUNTY's designee. The project will proceed according to the schedule shown in Exhibit "A" and Exhibit "B". The schedule makes certain assumptions regarding review processes and other activities that are beyond the control of the SURVEYOR. 11.2.2 Working days shall be defined as standard workdays between Monday and Friday, exclusive of holidays. 11.2.3 This schedule assumes an orderly progression of the SURVEYOR'S services. Delays beyond the control of the SURVEYOR may be cause for extension of this period of service, in which case the SURVEYOR shall submit in writing to the COUNTY its request for such extensions a minimum of thirty (3 0) calendar days prior to the end of the affected service period. 11.2.4 If the COUNTY has requested significant modifications or changes in the general scope, extent or character of the Project, the time or performance of the SURVEYOR'S services shall be adjusted equitably. Agreement Between County and SURVEYOR f....._. �_�._ Page 7 of 9 This Agreement entered into as of the day and year first written above. The undersigned officers and/or agents of the parties hereto are the properly authorized officials and have the necessary authority to execute this Agreement on behalf of the parties hereto, and each party hereby certifies to the other that any necessary resolution extending said authority have been duly passed and are now in force and effect. BRAZOS COUNTY, TEXAS Duane Peters, County Judge Acting by and through the authority of the Brazos County Commissioners Court Attest: C/G(� County Clerk Approved as to Form: Assistant County Attorney Principal Agreement Betwecn County and SURVEYOR Page 8 orb Vd. / P9' /J� 1722 Broadmoor Ste. 105 TRONG Bryan, Texas 77802 Phone: (979) 776 — 9836 URVEYING, LLC Fax: (979) 731— 0096 FIRM NO. 10093500 Email: curtis@strongsurveying.com j February 27, 2017 R. Alan Munger, PE County Engineer Brazos County Road & Bridge 2617 SH 21 West Bryan, Texas 77803 979-822-2127 979-775-0453 fax RAMunger@brazoscountytx.gov RE: Proposal for R.O.W. Survey and Parcel Takings along Arrington Road Dear Alan, I appreciate the opportunity to provide professional land surveying services for Brazos County Road and Bridge. Please let this letter serve as a cost estimate for providing the following tasks: Arrington Road — From Indian Lakes Drive to City of College Station City Limits (Approximately 8,600 Lf. of roadway) (Deeds involved —11 parcels on west side and 6 parcels on east side) 1) Study and Report — (ROW to ROW) a) Draft deed record sketch - $ 3,500.00 b) Field Work - $ 10,000.00 c) Final Office Survey - $ 1,200.00 Total Cost of Preliminary Survey - $ 14,700.00 2) ROW Mapping a) Parcel Surveys with Plats and Field Notes - $15,000.00 b) Monumentation of corners and R.O.W. Staking (13,000 I.f.) -$8,125.00 c) Preparing R.O.W. Strip Map at 1" = 100'- $ 1,700.00 Total Cost of ROW Mapping Survey - $ 24,825.00 The COST WILL NOT EXCEED $ 39,525.00. Strong Surveying, LLC will only bill actual time spent on the project should it be less than the proposed cost. Should you have any questions regarding this proposal, please give me a call at 979-776-9836. Sincerely, H. Curtis Strong, RPLS Via:email Vol. `s / Pg. /� 0 {� (L�., � .� k"` �� � .t. F.�PEK'Y• 1 ..•5T26fT 149 P[ I)I A[ _1l2 A[— �' lT(Ac .'-1.13 A� 1 .... L)• _ � ..' cEL69'AC ' 31.0 K e . [ a' •a, j ; L12 [ S i3 » 119 ISa- 133. Ach.. .152 Ac 99 Ali •,7 12. [i' -a N!, '' f r. bbd ), 09 At J Y jrJ \ 14 133 Al c: ), i�: �. r r J_ .y ._---• VVI •. .. I• IC'3 '�` .(^., .�•�))1•ItYt.t �L.j )y 29T Al ...n 111 •'�;-n,:.S:uY....,r ra ��---_.. rHRV..E • yA °r 1 -boa nr.rF„en lil 4 t, 1 p� 9.29 Ac: . ,cK ui.•• Mrt a*,u [w i a9 e[ naw e[ [ f[ [ r K1 _l4 22a Ac Y 'i - uaa aak a[[ a' ac a m ao uc+ an m , c ^ t r Y9 w _ c a , an , ,a� �, t.�a,y+ s 33.� !.� ,.•� 2 39 A[ �L tIL l • }��,�, lY L �DAfA� T?^�:. CY1 •M.,, �" . •.... , - �. , ��.1-�,w o ' ;-;tom covF q (+� - . : }�. n 4[atd. �.l [u. Y)Y.-MY N..o ..,u[n:Y uu � ` � .fir• .r4. � p.5 '9E[,lNEEF 2aF9' "�� P 19t A"• 194 Ac r .Api 23 3120 A,. 24 KOCK 25 351 m. tF A7 SCALET • too' :s 'NANTUCKET -PHASE NANTUCKET -PHASE ONE K T- pr A WF IS 1858,-� T6tAL AeRES TOT L A ' SAMUEL W. ROBERTSON LEAGUE S M ROBERTSON A UEL i : ......... -3 S STEURET D T, TERHFT D, SMON LEAGUE -ABSTRACT 210 'Q A. i 55 A, limA, Y rG A: L41 A: P 19t A"• 194 Ac r .Api 23 3120 A,. 24 KOCK 25 351 m. tF A7 SCALET • too' :s 26 423 Ac ..44 X, 350 A. el, rr E NAN? MET Y,l_(Ll RITY MAP N T'S. jfjmfltG 9 -FR I of;4 'NANTUCKET -PHASE NANTUCKET -PHASE ONE K T- pr A WF IS 1858,-� T6tAL AeRES TOT L A ' SAMUEL W. ROBERTSON LEAGUE S M ROBERTSON A UEL i : ......... ABSTRACT 202 S STEURET D T, TERHFT D, SMON LEAGUE -ABSTRACT 210 'Q A. i • T: I.. A 1F, 1A. -INT W. A ql T;.� !."A ...... .... S BRAZOS COUNTY, TEXAS 8 70 c OUNTY �LE: 1'- 100 ....... .... ..... 4.." 5w7kiiaza, [gal L pg. P �Ei Vol. 26 423 Ac ..44 X, 350 A. el, rr E NAN? MET Y,l_(Ll RITY MAP N T'S. jfjmfltG 9 -FR I of;4 'NANTUCKET -PHASE NANTUCKET -PHASE ONE K T- pr A WF IS 1858,-� T6tAL AeRES TOT L A ' SAMUEL W. ROBERTSON LEAGUE S M ROBERTSON A UEL i : ......... ABSTRACT 202 S STEURET D T, TERHFT D, SMON LEAGUE -ABSTRACT 210 'Q A. i • T: I.. A 1F, 1A. -INT W. A ql T;.� !."A ...... .... S BRAZOS COUNTY, TEXAS 8 70 c OUNTY �LE: 1'- 100 ....... .... ..... 4.." 5w7kiiaza, [gal "Ah ors "'i pm,n"A.A. SWAIN 11.110, pg. P �Ei Vol. 1722 Broadmoor Ste. 105 A TRONG Bryan, Texas 77802 a Phone: (979) 776 — 9836 , URVEYING, LLC Fax: (979) 731 — 0096 FIRM NO. 10093500 Email: curtis@strongsurveying.com `J March 9, 2017 R. Alan Munger, PE County Engineer Brazos County Road & Bridge 2617 SH 21 West Bryan, Texas 77803 979-822-2127 979-775-0453 fax RAMunger@brazoscountytx.gov RE: Proposal for Topographic Surveys Dear Alan, I appreciate the opportunity to provide professional land surveying services for Brazos County Road and Bridge. Please let this letter serve as a cost estimate for providing the following tasks: 1) - Smetana Road — start first section 200' north of UPRR ROW; take sections every 50' until 200' south of UPRR ROW; then take sections every 100' until roadway curve at Bienski's property. See on attached sketches where proposed drainage outfall ditch may be located. Also see attached section showing 15 shots per section. Pick up power poles, mailboxes, driveways, driveway culverts, roadway culverts, phone pedestals (all elements within ROW). (Approximately 2,800 U. of roadway) The COST WILL NOT EXCEED $ 10,400.00. 2) - Alignment consisting of IGN/Straub and Stousland Roads from Iris Lane to the north to Saddle Creek Drive on the south and 200' along all intersecting roads (Saddle Creek Drive, Stousland Road, Wade Road, Gary Road, Straub Road). Take sections every 50' with 15 shots per section picking up elements described on pdf with topo going 50' outside of ROW line on both sides. (Approximately 8,000 I.f. of roadway) The COST WILL NOT EXCEED $ 38,000.00 3) - Forsthoff Road — 2 parts — first a boundary survey along Forsthoff Road. We would propose a 70' ROW with all of the take coming from the property owners shown on attached map, so we'll need a fence line survey first — then a ROW map on 24 x 36 at 100 scale, metes and bounds descriptions, parcel sketches and monumentation upon direction from Darrell. The Faulkner's have been amenable to helping improve Forsthoff and working with us on ROW. Deliverables would be 24 x 36 ROW Map at 100 scale; metes and bounds descriptions; parcel sketches and monumentation. We would further need to begin topo on 50' sections at 50' past the ROW Line after complete delivery of the boundary survey related submittals in accordance with previous topo's above. (Approximately 5,800 I.f. of roadway) Vol. �� P9• — � — 1722 Broadmoor Ste. 105 TRONG Bryan, Texas 77802 Phone: (979) 776 — 9836 ISURVEYING, LLC Fax: (979) 731-0096 FIRM NO. 10093500 Email: curtis@strongsurveying.com i V Takings will come from the northwest side and also the southwest side of Forsthoff Road as follows: R16214 R368115 R368118 R368117 R368116 The COST FOR THE BOUNDARY WILL NOT EXCEED $ 12,000.00. The COST FOR THE TOPO WILL NOT EXCEED $ 16,000.00. Part 2 - would be Lloyd Lane from Forsthoff to common property corner of Forsthoff/Baxter or end as depicted in sketch. A proposed 70' ROW with takes from Urso, Forsthoff, Crocker would be anticipated. We'll see how initial property owner contacts go on this portion, but I won't anticipate going further down Lloyd. Topo will be on 50' intervals at 50' past ROW Line (Approximately 1,400 I.f. of roadway) The COST FOR THE BOUNDARY WILL NOT EXCEED $ 6,000.00. The COST FOR THE TOPO WILL NOT EXCEED $ 5,000.00. Strong Surveying, LLC will only bill actual time spent on the project should it be less than the proposed cost. Should you have any questions regarding this proposal, please give me a call at 979-776-9836. Sincerely, H. Curtis Strong, RPLS Via:email M P 4b - 1 u Vol. a2.5�/ Pg. /S% m u rMO `1V vck'_oLJ/ �_ Pg. WA 40 PV v!_ oQ p 6e7f;;'y f-j/7v Vol. ____� P9• I �.._ I I 1 I II f I .I. 11 II - _._. i I- I i -,-I II I I _i_ I � I I 1 I l i i I I I i I I I I I l l _-�-i-_' -�-a- t -Pi p I - I %!������I �C_ i�,_��_I�n! ✓G?�'�� _�I ��4I�iI __ -i;I—r� ��ii_' __� I _ii �J _ �I 'iI JI _� Ii I II fi es- --1 I 1 IVYI? _;- 1 ,_I - I -_ I TI II � I I T �- FV (N- CERTIFICATE OF INTERESTED PARTIES FORM 1295 1ot1 Complete Nos. l- 4 and 6I mere are Interested parties, OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 61f there are no Interested parties. CERTIFICATION OF FILING Certificate Number: 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. 2017-180997 Strong Surveying, LLC Bryan, TX United States Date Filed: 03/2112017 2 Name of governmental entity or state agency that Is a party to the Contract for which the forms being filed. Brazos County, TX Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or Identity the contract, and provide a description of the services, goods, or other property to be provided under the contract. 17-294 Surveying 4 Nature of Interest Name of Interested Party City, State, Country (place of business) (check applicable) Controlling I Intermediary Strong, Angela Bryan, TX United States X Strong, Horace Curtis Bryan, TX United States X 5 Check only If there is NO Interested Party. ❑ I p q , that me above disclosure Is true and correct. 6 AFFVAWLI swear, or affirm, under pO� ,o..R+....�o� E( RASEIH CHRISTINE MCALIISIE R'i x°i Yo Notary Public. Store of Texas�f es 12-1201' Ij Comm. Expe6 .ir ..• tt,.- • °;,`„•••' Nolory ID 129656328 t I _enalty "g alure at a rize . ge {.CQn.acgng business entity AFFIX NOTARY STAMP I SEAL ABOVE C m Sworn subscribed before me, by the said �� �� II v V , Ihls the day of ., -Mand 20. to certify which, vritoess hand and seal of o rice. my W a ' iw N. �' ,1Jty Sig M tura of officer administering oath Printed name of officer administering oalh Tido of ofRcer ad ninislering oath Forms provided by Texas Ethics Commission www.elhlcs.state.tx.us Version V1.0.883 i p BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2016-2017 BUDGET YEAR NO. 16/17 26.1-26.7 On this the 28th day of March 2017 at a regular meeting of the Commissioners' Court, the following members were present: A. Duane Peters, County Judge, Presiding B. Steve Aldrich, Commissioner, Precinct 1 C. Sammy Catalena, Commissioner, Precinct 2 D. Nancy Berry, Commissioner, Precinct 3 E. Irma Cauley, Commissioner, Precinct 4 F. Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on 28th day of March 2017 the Court heard and approved a budget amendment for the 2016-2017 budget year for Brazos County, Texas; and WHEREAS, expenditure is necessary due to the necessityto meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 6 September 2016, the following amendment(s) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 28th day of March 2017. THE CONDUSSIONERS COURT OF BRAZOS COUNTY, TEXAS. By: Duane Peters, County Judge Original: County Clerk's Office and Attached to the original budget vol. — g�'/ pg. BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 16/17 - 26.1 FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease District Clerk Management Fund District Clerk District Clerk Management Fund Capital Outlay 4094.88 District Clerk Management Fund District Clerk District Clerk Management Fund Depararracrad Support FUND 1,409.3 District Clerk Management Fund District Clerk District Clerk Management Fund Minor Acquisitions ACCOUNTNAME 2 685.51 I 2300 20005000 80203000 CR Computer -Hardware 4,094.89 2300 20005000 60500000 DR Equipment & IT Enhancement 1409.37 2300 20005000 672030DO DR Minor Computer Hardware 2685.51 District Clerk Reallocation of funds to the appropriate accounts to purchase 3 scanners. Two scanners will be placed on the front counter in the District Clerk's Office, and the other will be used for Juvenile Services. Iva Pg. .3 FUND DIV ACCT DR/CR ACCOUNTNAME Increase Decrease 2300 20005000 80203000 CR Computer -Hardware 4,094.89 2300 20005000 60500000 DR Equipment & IT Enhancement 1409.37 2300 20005000 672030DO DR Minor Computer Hardware 2685.51 Iva Pg. .3 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 16117 - 26.2 312812017 FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease County Records Meant. Fund County Records Ment. County Records Mgmt. Fund Contractual Services l 216.23 County Records Mant, Fund County Records IvIgmt. County Records Mgmt. Fund Departmental Support 103.73 CountyRecords M t. Fund County Records Nigmt. County Records Mgmt. Fund Minor Acquisitions 1 107.50 Contract Services 1,216.23 1900 50000100 60500000 DR Equipment & IT Enhancement 108.73 1900 50000100 67231000 DR Equipment - Electronic 1107.50 County Records Management Reallocation of funds to the appropriate accounts to pumbase a wall mount TV for training purposes. PPO. �� FUND DIV ACCT ORf;R ACCOUNTNAME Increase Decrease 1900 50000100 71025000 CR Contract Services 1,216.23 1900 50000100 60500000 DR Equipment & IT Enhancement 108.73 1900 50000100 67231000 DR Equipment - Electronic 1107.50 PPO. �� BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 16117 - 26.3 slsa/ann FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease General Fund Sheriff- Administration Repairs & Maint. 1830.15 General Fund Sheriff - Administration Minor Acquisitions 1.830.15 FUND DIV I ACCT DR/CR ACCOUNT NAME I Increase Decrease 0100 28000100 65350000 CR Gasoline 1830.15 0100 Sheriff Administratlon 67286DOO =-priate accounts to purchase 3 new body armor for 3 newly hired Patrol Deputies. i t t n 4 �Co Judge Approv I .,,� , w .x ate r va. y � P9• FUND DIV I ACCT DR/CR ACCOUNT NAME I Increase Decrease 0100 28000100 65350000 CR Gasoline 1830.15 0100 23000100 67286DOO DR Eaui meat -Other 1830.15 va. y � P9• BRAZOS COUNTY, TERAS BUDGET AMENDMENTS No. 16117 - 26.4 FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease Geneml Fund Commissioners Court Conlin cac Departmental Support 1 7,134.501 General Fund Information Technology I.T. Services I Capital Outlay 7134.50 DIV ACCT DRICR ACCOUNTNAME Increase Decrease 0100 11001500 6/130000 CR Contingency 7134.50 0100 14000200 80211000 DR Compute Software 7134.50 Commissioners Court and Information Technolo v Reallocation of funds to thc appropriate accounts to cover the chane order to the RTAS Project for a testing environment. ,,.. �.- ,.v.. TYF'.gvY ..K #i -"N{F KFB ,. -' t N .•-`� i 9.Y{.F "i.Xf R'" G ` �..:�'y.. FUND DIV ACCT DRICR ACCOUNTNAME Increase Decrease 0100 11001500 6/130000 CR Contingency 7134.50 0100 14000200 80211000 DR Compute Software 7134.50 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 16117-26.5 312812017 FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease General Fund Commissioners Court Non -De amnental Minor Acquisitions 3.386.461 General Fund Information Technology I.T. Services De artmental Support 733.42 General Fund Information Technology I.T. Services Minor Acquisitions Z653.04 FUND DIV ACCT DRICR ACCOUNTNAME Increase Decrease 0100 11000500 67203000 Commissioners Court and Information Technolo," Minor Commu Hardware Reallocation of funds to theappropriate accounts to purchue two replacement computers w/ equipment for the Record Management Division. �e .... .,.,, ..«. ,, ,.rw "s yu inr.?.ee6hnhn Eui �osespnl .s+. >.., . FUND DIV ACCT DRICR ACCOUNTNAME Increase Decrease 0100 11000500 67203000 CR Minor Commu Hardware 3386.46 0100 14000200 6050D000 DR Equipment & IT Enhancement 733.42 0100 1400020D 67203000 DR Minor Computer Hardware 2653.04 Vol. Pg. l� BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 16117-26.6 312812017 FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease Hotel Occupancy Tax Hotel Occu anev Tax Capital Outlay 1727288.00 Hotel Occupancy Tax Transfer 1,727 233.00 2015 Ccns of Obligation ACCT Transfer 1,727288.00 2015 Certs of Obligation Ex oEx anion Capital Outlay 1727283.00 80160000 CR Buildine - Expo Ex anion 1727288.00 1100 91150000 DR Transfer to Expo Expansion 172728900 4315 49031000 CR Transfer from Hot Fund 1727288.00 4315 Hotel Occupancy Tax and Ex o E anslon 80160000 DR To transfer funding to the Expo Expansion Capital Fund to facilitate accounticg for the project. For,i`cchmtin�Pur o'sed.Onl .,. 0�,... .. .ar. .r.. «.. ,.:: �. .T «.... ,d.. i, :,...«..�rex.a„g::.. .,,a ,,.a..{i ..; t` . ,:. ,., •..v •n..a .•�'d FUND DIV ACCT DRICR ACCOUNT NAME Increase Decrease 1100 11002900 80160000 CR Buildine - Expo Ex anion 1727288.00 1100 91150000 DR Transfer to Expo Expansion 172728900 4315 49031000 CR Transfer from Hot Fund 1727288.00 4315 63431500 80160000 DR Building - Expo Expansion 11727.288.00 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 16117 - 26.7 112RI2017 FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease Health & Life Insurance Fund Health & Life Insurance Fund Medical Clinic Capital Outlay 2,000,000 00 Health & Life Insurance Fund Transfer 2 000 000.00 General Pennon[ Improv Fund DIV ACCT Transfcr 2000,000.00 General Permanent Improv Fund General Permanent Improv. Fund Election / Med Clinic Renovation Capital Outlay 2000000.00 80101000 CR Bailding lm rovemcats 2000000.00 5000 91110000 DR Transfer to Cap. Imp. Fund 2,000,000.00 4500 49030000 CR Transfer from RLI Fund 2,000,000.00 4500 63210020 80100000 DR Health & Life Insurance Fund and General Permanent lm rovement Fund To transfer funding for the Employee Clinic to Capital Fund to facilitate accounting for the probct. i. .... - For�Accoonlin�.Pur .... 4w ser bhh . c"3uea i r nL J.i, I :41....... it t�Il, i t, .:.. „#'.x t�V....�i` x# r. <.-.T?. ry�!% ...i. .f .; .,. _..�, .,�ti:Ce`t_ �' � I . i � _.y.�•�� ,.L'•%. .:.`Sid. v'o'..,. FUND DIV ACCT DRICR ACCOUNT NAME Increase Decrease 5000 64005200 80101000 CR Bailding lm rovemcats 2000000.00 5000 91110000 DR Transfer to Cap. Imp. Fund 2,000,000.00 4500 49030000 CR Transfer from RLI Fund 2,000,000.00 4500 63210020 80100000 DR Buildings 21000000.00 Vol. pg. PERSONNEL I CHANGE OF STATUS REQUESTS Commissioner Court Date: March 28, 2017 Department Submitting Information: Human Resources Purpose of Submissions: Consider and Take Action on Change Requests Department Submitting Employee Request Action Requested Request(s) Applies To County Attorney Kinsey, Chastity M. Employment County Auditor Clayton, Charlton Employment Exposition Complex Stringfellow, Fred Sheriffs Office — Detention Blevins, Josie Tax Office Stuart, Kevin C. Brunson, Kristina McAdams, Niki Sweed, Yolanda T. Approved in Commissioners' Court: March 28, 2017 County Judge's or Commissioner's Signature: (This Copy to be attached to minutes) Vol. Pg. ���1 Separation Separation Change of Status Change of Status Change of Status Change of Status