HomeMy WebLinkAbout2016-12-13 10:00AM REGULAR MEETINGBRAZOS COUNTY
BRYAN,TEXAS
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NOTICE OF MEETING AND AGENDA
BRAZOS COUNTY COMMISSIONERS COURT
THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN
REGULAR SESSION ON DECEMBER 13, 2016 AT 10:00 AM IN THE
COMMISSIONERS COURTROOM OF THE COUNTY ADMINISTRATION
BUILDING, 200 SOUTH TEXAS AVE., SUITE 106, BRYAN, TX 77803
Invocation and Pledge of Allegiance
- U.S. and Texas Flag - Chaplain G.H. Jones and Commissioner Wassermann
2. Call for Citizen input and/or concerns
Consider and take action on agenda items 3-36:
3. Appointment of the following to the Brazos Valley Council of Govemment Board; term of
appointments is 1/1 /17 - 9130117:
• a. Karl Mooney to replace Nancy Berry
• b. Andrew Nelson to replace Jason Bienski
4. Appointment of Mark Humphrey as a Board of Director to the Twin City Endowment; term
of appointment is 1/1/17 - 12/31/19.
5. Appointment of Stephen Cast as a Board of Director to the Brazos Valley Groundwater
Conservation District; term of appointment is 1/1/17 - 12/31/49:20
6. Resignation of the following Board Members from the Brazos County Industrial
Development Corporation, effective December 31, 2016:
• a. Kenny Mallard
• b. Lloyd Wassermann
7. Appointment of the following Board Members to the Brazos County Industrial
Development Corporation, effective January 1, 2017:
• a. Nancy Berry
• b. Sammy Catalena
8. Reappointment of Duane Peters to the Brazos County Industrial Development
Corporation, effective January 1, 2017.
9. Resignation of the following Board Members from the Brazos County Health Facilities
Development Corporation, effective December 31, 2016:
• a. Kenny Mallard
• b. Lloyd Wassermann
10. Appointment of the following Board Members to the Brazos County Health Facilities
Development Corporation, effective January 1, 2017:
• a. Nancy Berry
• b. Steve Aldrich
11. Reappointment of Duane Peters to the Brazos County Health Facilities Development
Corporation, effective January 1, 2017.
12. Resignation of Kenny Mallard from the Brazos County Housing Finance Corporation,
effective December 31, 2016.
13. Appointment of Sammy Catalena to the Brazos County Housing Finance Corporation,
effective January 1, 2017.
14. Reappointment of the following Board Members to the Brazos County Housing Finance
Corporation, effective January 1, 2017:
• a. Duane Peters
• b. Irma Cauley
• c. Byron Ryder
• d. Mike Sutherland
15. Reappointment of the following individuals to the Brazos County Historical Commission;
term of each appointment is 1/1/17 -12/31/18:
• a. Kate Woodson Borroni
• b. Gregory Bailey
• c. Bettie Peters
• d. Randy Haynes
• e. Colleen Batchelor
• f. Thomas F. Lynch
• g. Henry Mayo
• h. Regina Opersteny
• i. William R. Page
• j. Oliver Wayne Sadberry
16. Appointment of the following individuals to the Brazos County Historical Commission;
term of each appointment is 1/1/17 - 12/31/18:
• a. Elizabeth Martinez
• b. Leanne South
• c. Ann Pittman Thompson
17. Approval of Donated Inmate Property from the Brazos County Detention Center.
18. Discuss and consider approving the acceptance of 23 Bibles donated to the Juvenile
Services Department from the First Baptist Church in Bryan.
19. Request from the I nformation Technology Department to approve the Statement of
Work for a no -cost assessment of our virtual environment. This assessment is to be
conducted in advance of our FY17 Capital Improvement Project - Remote Data Center.
20. Approval of interlocal agreement between Brazos County and TIPS Purchasing
Cooperative.
21. Renewal of Contract #17-081 R Seal Coat with F.N. Ploch Construction Company.
22. Renewal of contract #17-085R Monitoring of Juvenile Offenders with Sentinel Offender
Services, LLC.
23. Renewal of Contract #17-086R Fire Alarm Panel and Smoke Detector Inspections with
American Fire and Safety, Inc.
24. Approval of evaluation committee for RFP 17-243, Renovation of Building for Medical
Clinic and Voter Administration:
• a. Gary Arnold
• b. Irene Jett
• c. Duane Peters
• d. Robert Payne (non-voting)
• e. Legal (non-voting)
• f. Purchasing (non-voting)
25. Award of bid contract# 17-249 Cutback Asphalts.
26. Renewal of Contract #17-255R for Crack Seal, cleaning and sealing joints and cracks on
Brazos County roads with Champion Infrastructure, LLC.
27. Permission to advertise bid # 17-258 Road Signs and Sign Posts.
28. Approval of contract with Treanor HL for the design of the Juvenile facility expansion.
29. Consider and take action on the Hawkwood Energy East Texas, LLC utility permit to
construct a road bore for a 4 -inch pipeline crossing under Dilly Shaw Tap Road 4,000
feet southeast of FM 974. Crossing will be encased and maintain a minimum depth of
10 feet below the ditch flowline. Site is located in Precinct 2.
30. Acceptance of Kurten Business Park Phase 1 into the Brazos County road maintenance
system; the roads (portion of Innovation Drive and Commander Court) and roadway
drainage structures are in compliance with the Brazos County Subdivision and
Development Regulations. Site is located in Precinct 2.
31. Approval of the Treasurer's Report for October 2016
32. Tax Refund Applications for the following:
• a. Charles & Elayne Brooks -overpayment -$46.71
• b. J. Fred Bayliss -overpayment -$22.70
• c. George & Lauren Smith -overpayment -$64.39
• d. Frank Ramsey -overpayment -$18.68
• e. Janice Robertson -overpayment -$35.68
• f. 21 st Mortgage -overpayment -$882.61
• g. Frank T. Labarbera Insurance Agency -overpayment -$7.00
• h. Quicker Sticker -overpayment -$200.00
33. Commissioners Court minutes for the following dates:
• a. November 1, 2016 - Regular Meeting
• b. November 1, 2016 - Special Session
• c. November 8, 2016 - Regular Meeting
• d. November 15, 2016 - Regular Meeting
• e. November 21, 2016 - Special Session
• f. November 22, 2016 - Regular Meeting
• g. November 29, 2016 - Regular Meeting
Vol. Y ._ P9•
34. Budget Amendments.
Budget Amendments FY 16/17 11.1 - 11.12
35. Personnel Change of Status.
Personnel Action Forms
36. Payment of Claims
37. Acknowledgement of the Brazos Central Appraisal District Independent Auditors' Report
and Financial Statements for the year ended December 31, 2015.
38. Sheriff's report on inmate population.
39. Announcement of interest items and possible future agenda topics.
40. Call for Citizen input and/or concerns
41. Adjourn.
Pg. 17
PUBLIC COMMENTS
Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four
minutes per person. Persons are invited to submit comments in writing on the agenda items and/or attend and make comment at
the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional
Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas Constitution. As a
Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation
under Section 81.024 of the Terns Local Government Code. Accordingly, members of the public in attendance at any Regular,
Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to,
and/or addressing the Court; in participating in public discussions before the Court; and in all actions in the presence of the
Court. Those members of the public who are inappropriately attired and/or who do not conduct themselves in an orderly and
appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and/or continued disruption of
the meeting may result in a Contempt of Court Citation.
R is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any Individual or
group. Neither is it the intention of the Court to allow a member (or members) of the public to insult the honesty and/or integrity
of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively. Accordingly,
profane, insulting or threatening language directed toward the Court and/or any person in the Court's presence and/or racial,
ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following sanctions:
1. cancellation of a speaker's time;
2. removal from the Commissioners Court;
3. a Contempt Citation; and/or
4, such other and/or criminal sanctions as may be authorized
under the Constitution, Statutes and Codes of the State of Terms.
The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted
prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The
Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However, responses
from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without
notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County Judge
and/or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite existing
policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act Section
551.042.
INVOCATION
Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court. The
views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not
necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required
to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the
business of the Court.
The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave., Suite 106, Bryan, TX 77803 is
wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two
working days before the meeting. To make arrangements, please call (979) 361-4102.
Vol. -o eo Pg.
MINUTES
DECEMBER 13, 2016
BRAZOS COUNTY COMMISSIONERS COURT
REGULAR MEETING
A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the
Brazos County Commissioners Courtroom in the Administration Building, 200 South
Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday,
December 13, 2016 with the following members of the Court present:
Duane Peters, County Judge, Presiding;
Lloyd Wassermann, Commissioner of Precinct 1;
Sammy Catalena, Commissioner of Precinct 2;
Kenny Mallard, Commissioner of Precinct 3;
Irma Cauley, Commissioner of Precinct 4;
Karen McQueen, County Clerk.
The attached sheets contain the names of the citizens and officials that were in
attendance.
1. Invocation and Pledge of Allegiance
- U.S. and Texas Flag - Chaplain G.H. Jones and Commissioner Wassermann
2. Call for Citizen input and/or concerns
There was no citizen's input.
Consider and take action on agenda items 3-36:
3. Appointment of the following to the Brazos Valley Council of Government Board; term of
appointments is 1/1 /17 - 9/30/17:
• a. Karl Mooney to replace Nancy Berry
V6_ . • G Pg. �%l
• b. Andrew Nelson to replace Jason Bienski
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
LLoyd Wassermann. Passed. 5-0. Ayes: Catalena, Cauley, Mallard, Peters,
Wassermann.
4. Appointment of Mark Humphrey as a Board of Director to the Twin City Endowment; term
of appointment is 1/1/17 - 12/31/19.
Commissioner Cauley asked for more information about the Twin City Endowment fund.
Commissioner Mallard and Judge Peters explained that the funds come from the sale of
land in the Industrial Park with oil royalties.
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner Kenny Mallard. Passed. 5-0. Ayes: Catalena, Cauley, Mallard, Peters,
Wassermann.
Appointment of Stephen Cast as a Board of Director to the Brazos Valley Groundwater
Conservation District; term of appointment is 1/1/17 - 12/31/19.
A correction was made to the end of term date from 12/31/2019 to 12/31/2020.
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner -Loyd Wassermann. Passed. 5-0. Ayes: Catalena, Cauley, Mallard,
Peters, Wassermann.
Resignation of the following Board Members from the Brazos County Industrial
Development Corporation, effective December 31, 2016:
• a. Kenny Mallard
• b. Lloyd Wassermann
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by County
Judge Duane Peters. Passed. 5-0. Ayes: Catalena, Cauley, Mallard, Peters,
Wassermann.
Appointment of the following Board Members to the Brazos County Industrial
Development Corporation, effective January 1, 2017:
• a. Nancy Berry
• b. Sammy Catalena
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
LLoyd Wassermann. Passed. 5-0. Ayes: Catalena, Cauley, Mallard, Peters,
Wassermann.
Reappointment of Duane Peters to the Brazos County Industrial Development
Vol. -A*'/ Pg. 8�
{
Corporation, effective January 1, 2017.
Motion: Approve, Moved by Commissioner -Loyd Wassermann, Seconded by
Commissioner Sammy Catalena. Passed. 5-0. Ayes: Catalena, Cauley, Mallard, Peters,
Wassermann.
9. Resignation of the following Board Members from the Brazos County Health Facilities
Development Corporation, effective December 31, 2016:
• a. Kenny Mallard
• b. Lloyd Wassermann
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner Irma Cauley. Passed. 5-0. Ayes: Catalena, Cauley, Mallard, Peters,
Wassermann.
10. Appointment of the following Board Members to the Brazos County Health Facilities
Development Corporation, effective January 1, 2017:
• a. Nancy Berry
• b. Steve Aldrich
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Sammy Catalena. Passed. 5-0. Ayes: Catalena, Cauley, Mallard, Peters, Wassermann.
11. Reappointment of Duane Peters to the Brazos County Health Facilities Development
Corporation, effective January 1, 2017.
Motion: Approve, Moved by Commissioner Lloyd Wassermann, Seconded by
Commissioner Irma Cauley. Passed. 5-0. Ayes: Catalena, Cauley, Mallard, Peters,
Wassermann.
12. Resignation of Kenny Mallard from the Brazos County Housing Finance Corporation,
effective December 31, 2016.
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner Irma Cauley. Passed. 5-0. Ayes: Catalena, Cauley, Mallard, Peters,
Wassermann.
13. Appointment of Sammy Catalena to the Brazos County Housing Finance Corporation,
effective January 1, 2017.
Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by
Commissioner Irma Cauley. Passed. 5-0. Ayes: Catalena, Cauley, Mallard, Peters,
Vol. Pg. 8/ j
Wassermann.
14. Reappointment of the following Board Members to the Brazos County Housing Finance
Corporation, effective January 1, 2017:
• a. Duane Peters
• b. Irma Cauley
• c. Byron Ryder
• d. Mike Sutherland
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner Irma Cauley. Passed. 5-0. Ayes: Catalena, Cauley, Mallard, Peters,
Wassermann.
15. Reappointment of the following individuals to the Brazos County Historical Commission;
term of each appointment is 1/1/17 - 12/31/18:
• a. Kate Woodson Borroni
• b. Gregory Bailey
• c. Bettie Peters
• d. Randy Haynes
• e. Colleen Batchelor
• f. Thomas F. Lynch
• g. Henry Mayo
• h. Regina Opersteny
• i. William R. Page
• j. Oliver Wayne Sadberry
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
LLoyd Wassermann. Passed. 5-0. Ayes: Catalena, Cauley, Mallard, Peters,
Wassermann.
16. Appointment of the following individuals to the Brazos County Historical Commission;
term of each appointment is 1/1/17 - 12/31/18:
• a. Elizabeth Martinez
• b. Leanne South
• c. Ann Pittman Thompson
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Kenny Mallard. Passed. 5-0. Ayes: Catalena, Cauley, Mallard, Peters, Wassermann.
17. Approval of Donated Inmate Property from the Brazos County Detention Center.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Kenny Mallard. Passed. 5-0. Ayes: Catalena, Cauley, Mallard, Peters, Wassermann.
18. Discuss and consider approving the acceptance of 23 Bibles donated to the Juvenile
F
of Pg. 8z
Services Department from the First Baptist Church in Bryan.
Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by
Commissioner Irma Cauley. Passed. 5-0. Ayes: Catalena, Cauley, Mallard, Peters,
Wassermann.
19. Request from the Information Technology Department to approve the Statement of
Work for a no -cost assessment of our virtual environment. This assessment is to be
conducted in advance of our FY17 Capital Improvement Project - Remote Data Center.
A copy of the statement of work is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Kenny Mallard. Passed. 5-0. Ayes: Catalena, Cauley, Mallard, Peters, Wassermann.
20. Approval of interlocal agreement between Brazos County and TIPS Purchasing
Cooperative.
A copy of the interlocal agreement is attached.
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner LLoyd Wassermann. Passed. 5-0. Ayes: Catalena, Cauley, Mallard,
Peters. Wassermann.
21. Renewal of Contract #17-081 R Seal Coat with F.N. Ploch Construction Company.
A copy of the renewal of contract is attached.
Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by
Commissioner Irma Cauley. Passed. 5-0. Ayes: Catalena, Cauley, Mallard, Peters,
Wassermann.
22. Renewal of contract #17-085R Monitoring of Juvenile Offenders with Sentinel Offender
Services, LLC.
A copy of the renewal of contract is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Sammy Catalena. Passed. 5-0. Ayes: Catalena, Cauley, Mallard, Peters, Wassermann.
23. Renewal of Contract #17-086R Fire Alarm Panel and Smoke Detector Inspections with
American Fire and Safety, Inc.
A copy of the renewal of contract is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
LLoyd Wassermann. Passed. 5-0. Ayes: Catalena, Cauley, Mallard, Peters,
Wassermann.
uoj.
24. Approval of evaluation committee for RFP 17-243, Renovation of Building for Medical
Clinic and Voter Administration:
• a. Gary Arnold
• b. Irene Jett
• c. Duane Peters
• d. Robert Payne (non-voting)
• e. Legal (non-voting)
• f. Purchasing (non-voting)
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner LLoyd Wassermann. Passed. 5-0. Ayes: Catalena, Cauley, Mallard,
Peters, Wassermann.
25. Award of bid contract# 17-249 Cutback Asphalts.
The Court accepted as submitted the recommendation of the Purchasing Agent and
awarded Bid Contract 17-249 Cutback Asphalts as follows:
Cleveland Asphalt Products, Inc. - Items 1 and 2
W right Asphalt Products Company - Item 3
A copy of the bid tabulation sheet and contract is attached.
Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by
Commissioner Sammy Catalena. Passed. 5-0. Ayes: Catalena, Cauley, Mallard, Peters,
Wassermann.
26. Renewal of Contract #17-255R for Crack Seal, cleaning and sealing joints and cracks on
Brazos County roads with Champion Infrastructure, LLC.
A copy of the renewal of contract is attached.
Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by
Commissioner Sammy Catalena. Passed. 5-0. Ayes: Catalena, Cauley, Mallard, Peters,
Wassermann.
27. Permission to advertise bid # 17-258 Road Signs and Sign Posts.
Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by
Commissioner Sammy Catalena. Passed. 5-0. Ayes: Catalena, Cauley, Mallard, Peters,
Wassermann.
28. Approval of contract with Treanor HL for the design of the Juvenile facility expansion.
A copy of the contract is attached.
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
va ��G Ps. �. i
Commissioner LLoyd Wassermann. Passed. 5-0. Ayes: Catalena, Cauley, Mallard,
Peters, Wassermann.
29. Consider and take action on the Hawkwood Energy East Texas, LLC utility permit to
construct a road bore for a 4 -inch pipeline crossing under Dilly Shaw Tap Road 4,000
feet southeast of FM 974. Crossing will be encased and maintain a minimum depth of
10 feet below the ditch flowline. Site is located in Precinct 2.
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner -Loyd Wassermann. Passed. 5-0. Ayes: Catalena, Cauley, Mallard,
Peters, Wassermann.
30. Acceptance of Kurten Business Park Phase 1 into the Brazos County road maintenance
system; the roads (portion of Innovation Drive and Commander Court) and roadway
drainage structures are in compliance with the Brazos County Subdivision and
Development Regulations. Site is located in Precinct 2.
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner LLoyd Wassermann. Other. 5-0. Ayes: Catalena, Cauley, Mallard, Peters,
Wassermann.
31. Approval of the Treasurer's Report for October 2016
The Court voted unanimously to receive, approve and order filed as submitted the
Treasurer's report for October 2016. A copy is attached and made a part of these
minutes.
Motion: , Moved by Commissioner Sammy Catalena, Seconded by Commissioner
LLoyd Wassermann. Other. 5-0. Ayes: Catalena, Cauley, Mallard, Peters, Wassermann.
32. Tax Refund Applications for the following:
• a. Charles & Elayne Brooks -overpayment -$46.71
• b. J. Fred Bayliss -overpayment -$22.70
• c. George & Lauren Smith -overpayment -$64.39
• d. Frank Ramsey -overpayment -$18.68
• e. Janice Robertson -overpayment -$35.68
• f. 21 st Mortgage -overpayment -$882.61
• g. Frank T. Labarbera Insurance Agency -overpayment -$7.00
• h. Quicker Sticker -overpayment -$200.00
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Kenny Mallard. Other. 5-0. Ayes: Catalena, Cauley, Mallard, Peters, Wassermann.
33. Commissioners Court minutes for the following dates:
61 P61 °, g s �,.
• a. November 1, 2016 - Regular Meeting
• b. November 1, 2016 - Special Session
• c. November 8, 2016 - Regular Meeting
• d. November 15, 2016 - Regular Meeting
• e. November 21, 2016 - Special Session
• f. November 22, 2016 - Regular Meeting
• g. November 29, 2016 - Regular Meeting
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner Irma Cauley. Other. 5-0. Ayes: Catalena, Cauley, Mallard, Peters,
Wassermann.
34. Budget Amendments.
Budget Amendments FY 16/17 11.1 - 11.12
11.1 Transfer funds from Non -Departmental to Constable, Precinct 2.
11.2 Transfer funds from Non -Departmental to Constable, Precinct 3.
11.3 Transfer funds from Non -Departmental to Facility Services.
11.4 Reallocate funds for General Capital Projects - Sheriff's Office -Administration.
11.5 Transfer funds from General Capital Projects to Sheriff's Office -Administration.
11.6 Reallocate funds for General Capital Projects - Constable, Precinct 4.
11.7 Transfer funds from Non -Departmental to Expo Complex.
11.8 Transfer funds from General Capital Projects to Information Technology.
11.9 Transfer funds from Non -Departmental to Road and Bridge Department.
11.10 Reallocate funds for Road and Bridge Department.
11.11 Reallocate funds for General Capital Projects.
11.12 Reallocate funds for General Capital Projects - Juvenile Services, Boonville
Cemetery and Tax Office.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Sammy Catalena. Passed. 5-0. Ayes: Catalena, Cauley, Mallard, Peters, Wassermann.
35. Personnel Change of Status.
Personnel Action Forms
A copy of the Personnel Change of Status requests is attached.
Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by
Commissioner Irma Cauley. Passed. 5-0. Ayes: Catalena, Cauley, Mallard, Peters,
Wassermann.
36. Payment of Claims.
7150896 - 7151116
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner LLoyd Wassermann. Passed. 5-0. Ayes: Catalena, Cauley, Mallard,
Peters, Wassermann.
37. Acknowledgement of the Brazos Central Appraisal District Independent Auditors' Report
and Financial Statements for the year ended December 31, 2015.
The Court acknowledged receipt of the Brazos County Appraisal District Independent
Auditor's Report and Financial Statements for the year ended December 31, 2015.
38. Sheriff's report on inmate population.
Sheriff Chris Kirk stated there were 598 inmates in jail, 539 inmates are male and 59 are
female, 39 have electronic monitors and 11 are pending for monitors.
39. Announcement of interest items and possible future agenda topics.
Commissioner Cauley announced that Keeping PACE in Texas is hosting a training
event for contractors today at the Brazos Center.
40. Call for Citizen input and/or concerns
There was no citizen's input.
41. Adjourn.
Vol. _v�T �° � Pg• �� —
The foregoing minutes of the Commissioners Court meeting held December 13, 2016
have been examined and are approved in open Court this Yf day of
Bryan, Brazos County, Texas.
Duane Peters
County Judge
Commissioner, Precinct 4
Attest:
7 vt�'U ��'� �
Karen McQueen c
County Clerk
Steve Aldrich
Commissioner, Precinct 1
Nancy Berry
Commissioner, Precinct 3
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Vol. P9• �—
December 07, 2016
F.N. Ploch Construction Company, Inc. Phone: 8307609-2971
Fred A Ploch Email: d.ploch@aol.com
1785 Watson LN East
New Braunfels, TX 78130
Re: Renewal of Contract 417-081R previously 2016-132 Seal Coat.
Brazos County, appreciates the.quality work your company has provided.and would like to exercise the
renewal option for Seal Coal 17481R, previously known as 2016 32.
All terms, conditions, and pricing shall remain thesame. This renewal term will be from date approved in
Brazos County Commissioners Court till to November 30, 2017. A' newpayment mrd performance band
iia the amount of S1, 736,273.70 is also required for this renewal The bond is not required until the
start date of the renewal.
To accept the renewal option,, please fill out the information and. sign below. ',,Return the. signed
documents by email to cnorton@brazoscountytx.gov or fax to (979).361-4293. Please then submit the
original signed documents and an updated.Certificate of Insurance by mail to the address listed above.
Please return acceptance as soon as possible. If you have any questions, ] may be.reached at (979)
361-4291. / �//�� / �,/��
Contact Name: FRCd fl . PI&IC,7 J Telephone:. W W —14 — 24 ,%
E -Mail: Fax: -930 X4,!0,9 � S
F.N. PLOC13 CONSTRUCTION COMPANY, INC
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Tr;N Brazos County
Purchasing Department
200 SOUTH TEXAS AVE SUITE 352 BRYAN, TX 77803
PHONE (979) 361-4290 FAX (979) 361-4293
December 1; 2016
Sentinel Offender Services, LLC Phone: 1-800-589-6003
201 Technology Drive
Irvine, CA 92618
Re. Reneival of Contract #17-085R Monitoring of Juvenile Offenders.
Brazos County appreciates the quality work your company has provided and would .like to exercise the
renewal option for.Monitoring of Juvenile Offenders 17-085R, previously known as 2013-92.
All terms, Conditions, and pricing sltall.remain the same. The term of this renewal will be January 01,
2017 to December 31, 2017.
To accept the renewal option, please fill out the information and sign below. Return the signed
documents by email to cnorton(✓a brazoscountytx.gov or faxto (979) 361-4293.
Please return acceptance as soon as possible. 'If you have any questions, I may be reached at (979)
361-4291.
ConiactName: Leo Carson
E-Mail:Icarson@sentineladvantage, com Fax: 800.327.1178
SENT FFENDER SERVICES, LLC
l
Antrorized Signature
Robert Contestabile, President/CEO
B OS CO NTY
Dunne Peters, County Judge
12/01/2016
Date
1a
Date
Vol. o?5�G Pg. 93
N,�htn�to�Srot Dappnm,en of
.,
, e SfzrVilces
1'4 utJ Ud4s upttl nd Fiur ricr3s
Contract number: 00212
Contract name: Electronic Monitoring for Offenders
Date Issued lanuary'15, 2016
Effective Date: January 1, 2017
Amendment Numier: 1
Contractor Name: Sentinel Offender Services, LLC
This Contract Amendment Is issued Under the provisions of the contract referenced above. The changes
authorized are within the scope of the original contract. All rights and ,obIigations of the parties are
governed by the terms of the original contract,including any subsequent amendments, which are
hereby Incorporated byreference.
Purpose of Amendment— Per contract 00212 Section 1.5 Contract Term, DES offers to extend the
contract with Sentinel Offender.Services, LLC for an additional three (3) years effective January 1, 2017
thro0gh December 31, 2019.
Authorizing Signatures
FOR CONTRACTOR:
Sentinel Offender Services, LLC
201 Tech nology Drive
Irvine, CA 92618
'FOR STATE OF WASHINGTON:
Department of Enterprise Services
1500 Jefferson Street SE
PO Box 41411
Olympia; WA 98504-1411
Contact Name:
Hansl(Intsch
Contact Name:
Neva Peckham
Contact Title:
-ChiefFinahcialOfficer
Contact Title'
Contracts Specialist
Contact, Phone:
1-800-589-6003 X2222
Contact Phone:
360=407-9.411
Contact Email:
hkintschPsen'trak.com
Contact Email:
Neva:Peckhari Pdes.wa.eov
5ignatur -
,tom -
cr
Signature:
Date:
January 19,'2016 (
Date:
ZZ So
DES Approving Manager:
Contact Name:
Farrell Presnell
Contact Title:
Assistant Director, Department of
Enterprise Services
Contact Phone:
360-.407-8820
Contact Email:
Farrell Presnell@cles.wa.goy,
Signature:
(otfyk
Date:
'
Page 1 of 1
FV -01 - P91
7
Page 1 of 2
PARTICIPATING ADDENDUM
WSCA-NASPO COOPERATIVE PURCHASING ORGANIZATION
Electronic Monitoring of Offenders
Administered by the State of Washington (hereinafter "Lead State")
MASTER AGREEMENT/CONTRACT- Washington Contract Number: 00212
Sentinel Offender Services, LLC, (hereinafter"Contractor")
and
Brazos County Juvenile Services (hereinafter "Participating Entity")
1. Scope: This addendum covers the purchase of electronic monitoring of offenders services through
Contracts lead by the State of Washington for use by state agencies and other entities located in the
Participating Entity authorized by that state's statutes to utilize state/entity contracts with the prior
approval of the state's chief procurement official.
2. Participation: Use of specific WSCA-NASPO cooperative contracts by agencies, political subdivisions
and other entities (including cooperatives) authorized by an individual state's statutes to use state/entity
contracts are subject to the prior approval of the respective State Chief Procurement Official. Issues of
interpretation and eligibility for participation are solely within the authority of the State Chief Procurement
Official.
3. Participating Entity Modifications or Additions to Master Agreement: The Brazos County Standard
Terms and Conditions are incorporated herein as Attachment 1. In the event of any conflict between the
terms of the Brazos County Standard Terms and Conditions and the WSCA-NASPO terms, the Brazos
County Standard Terms and Conditions terms shall take precedence.
4. Primary Contacts: The primary contacts for this participating addendum are as follows (or their named
successors):
Name:
Robert Paulson, Jr., C.P.M., Contract Administrator
Address:
State of Washington
Contacts:
Department of Enterprise Services, Master Contracts & Consulting
PO Box 41411 Olympia, WA 98504-1411
Contacts:
Phone (360) 407-9430, Fax (360) 586-2426, Email robertpaulsonQdes.wa.gov
Contractor:
Name:
Leo Carson
Address:
Sentinel Offender Services, LLC
201 Technoloav Drive Irvine, CA 92618
Contacts:
Phone 888 843-5590, Fax 800 327-1178, Email leo.carson sentrak.com
5. Purchase Order Instructions: All orders should contain the following (1) Mandatory Language "This
order is subject to WSCA-NASPO Contract # 00212 terms, conditions, specifications and pricing." (2)
Your Name, Address, Contact, & Phone -Number. (3) Other program requirements as necessary.
6. Individual Customer: Each State agency and political subdivision, as a Participating Entity, that
purchases electronic monitoring services will be treated as an Individual Customer. Except to the extent
modified by a Participating Addendum, each agency and political subdivision will be responsible to follow
the terms and conditions of the Master Agreement/Contract; and they will have the same rights and
responsibilities for their purchases as the Lead State has in the Master AgreemenUContract. Each
agency and political subdivision will be responsible for their own charges, fees, and liabilities. Each
agency and political subdivision will have the same rights to any indemnity or to recover any costs
allowed in the contract for their. purchases. The Contractor will apply the charges to each Participating
Entity individually.
Page 2 of 2
This Participating Addendum and the Master Agreement/Contract number 00212 (administered by the
State of Washington) together with its exhibits, set forth the entire agreement between the parties with
respect to the subject matter of all previous communications, representations or agreements, whether
oral or written, with respect to the subject matter hereof. Terms and conditions inconsistent with, contrary
or in addition to the terms and conditions of this Addendum and the Master AgreemenUContract, together
with its exhibits, shall not be added to or incorporated into this Addendum or the Master
Agreement/Ccntract and its exhibits, by any subsequent purchase order or otherwise, and any such
attempts to add or incorporate such terms and conditions are hereby rejected. The terms and conditions
of this Addendum and the Master Agreement/Contract and its exhibits shalt prevail and govern in the
case of any such inconsistent or additional terms within the Participating State.
IN WITNESS WHEREOF, the parties have executed this Addendum as of the date of execution by both
parties below.
Participating Entity: Brazos County Juvenile
Servi e
Contractor: Sentinel Offender Services, LLC
By
By _.._
Name: Duane Peters
Name: Hans Kintsch
Title: Brazos County Judge
Title: Chief Financial Officer
Date: q13113.
Date:
Vol. I Pa. 9
NOV/29/2016/TUE 03:16 PM
FAX No.
Braz®s County
Purchasing Department
200 SOUTH TEXAS AVE SME 352 ]BRYAN, TX 77803
PHONE (979) 361-4290 FAX (979) 3614293
November 8,2016
American Fire & Safety, Inc.
200 Ross St.
Bryan, TX 77801
Phone: 979-779-0030
IK00]
Re: Renewal of Contract #17-0868 for Fire Alarm Panel and Smoke Detector Inspections,
previously known as 92014-25.
Brazos County appreciates the quality work your company has provided and would like to exercise the
renewal option for Contract #17-0868 for Fire Alarm Panel and Smoke Detector Inspections,
previously known as #2014-25.
All terms, conditions, and pricing shall remain the same. This renewal term will be for one year from
January 1, 2017 to December 31, 2017.
To accept the renewal option, please fill out the information and sign below. Return the signed
documents by email to cnorton@brazoscountytx.gov or fax to (979) 361-4293. Please then submit the
original signed documents and an updated Certificate of Insurance by mail to the address listed above.
Please return acceptance as soon as possible. If you have any questions, I may be reached at (979)
361.4291.
AMERICAN FIRE & SAFE iC
Authorized Signature Date
Duane Peters, County Judge
Date
P xa.
Val
j
Fire Alarm Panel and Smoke Detector Inspections 17-086R previously known as 2014-25
TABULATION
January 01, 2017 - December 31, 2017
J,A!
Nlr�. p
Professionals of
, Amencan,Ore & f
Firetrol Protection
Davis Fire
A.1 Fire & Safety
�
Texas Fire &Safety
Safety G;
Equipment
Equipment
mn' tur 4aA
r
s N
P1
s 4 uv
sv,"wy
6 u N
S.-HAY
kt A niL�S}„ T 41,
CoSlf Annual
Inipecli
T Il,g
0 n
G V
Annual
T sting
�` J dl
C V
A al
Ta91g
nestled in
3,gu
An al
T f g
din
CAV
Annual
Toi
neeeee in
`
y ars 3o14
ngpe Ito
Yoars2d14.
Inspection
Y0d�e 2014
Inspector
Yoa�s 20tn
Inspec(on
Y.'-Y01J
2017.2922
�D,1]°2022
2317.2022
201) 2022
2017,2022
Sheriffs Office
$1)5.90
$300.00
4I 000
$10500
$350.00
11100
$450,00
$080 DO
$520.00
5720.00
Expo Exhibit Hall
S175.90
$309.00$150
D9
$45a0 ;,'
$390.00
s360.09
gns9.u0
5790.00
$52000
$590.09
r
Expo North Arena
$200.00
$325.00
,` $169 of'543.5
c0+;
$630.06
$780.00
$s5D.o0
$600.00
$090.90
$050.00
Expo South Arena
5125.00
$250.00
h $1 a 00
$4500 ?.
$290.00
S90.Oc
$0)0.00
$600.00
$0,00.00
3790,00
Museum
$175.00
$300.00
11$15000`"$225
OD �.
5390.00
$380.00
$490.00
570000
$550.00
$750.00
IT Department
$125.00
$250.00
$160,60
$24000 �
$330.00
$320.00
$4811.0
$900.00
$550.00
$75000
Administration Building
$175.00
$300.00
9$16900
$150006
$60000
$460.00
$550.00
$000.99
$600.00
$650,00
u`C
Totals
S1.150.00
$2,025.00
Y81008 co
;'$ij24500`
$?930.00
$2,630.00
$3.340.60
$4950.69
$$O40.00
$:1,420.00
x
I
Professionals of
Texas Fire & Safety
' American fine &
�`y Safely y{
Firetrol Protection
Davis Fire
Equipment
A-1 Fire & Safety
Equipment
seni lb2y
9 eltl h{
corelndy
4enstay
6enspialry
Cosy
Tezg,g
"'i
Tellg
C05V
Tosi
Cast/
Tdsling
Cosy
Ti, trip
Location
ovaneny
d,din
'o dr(y
aneo6',L
eunne,:y
noaded In
Q,.Di,dp
..d.Lm
ooener1,
1eededm
Inspeclinn
Yeurs 2014,
t paciem
yeas 2014,0
Inspedion
Yin-2014.
Inspection
Ye 112014.
Inspaoron
Years 2014.
m17.2022
1,
p2Mii 4022::
2317, 2022
2017, 2022
m17, 2022
Brazos County Courthouse
$175.00
$4)5.00.
s1D0 a0
$2]ca0„G.
$490.00
$500.00
$720.00
596090
$700.00
$9i
Holding Cells
'-
T
BCDC Low Risk Facility
$17500
$475.06
I� s15000534000.
$420.00
$400.00
$500.00
S700.90
$55000
$700.90
k
BCDC HUI
$475.00
$1,660.00
$24)00
$1,696005`
51,42000
$2,400.00
$1,Co0.00
$1,400.00
$90000
$1,400.00
11 f
BCDC HU2
$47600
$2.20000
$Mac
$4360001,
$1130.0,9
$3,000.00
$1,350.00
$1,690.00
$1,250.00
$1,09000
BCDC HU3, HU4 & SHU
$825.00
$6.000.00
1$1 9000
571376c
$7,230.90
$10.90090
$5,40000
$7.560.90
$5,901
$7,560.00 1
Juvenile
$476.00
$1.000cc
$25100
DO75!6 '
$1.1 2O 00
$2.00000
52,45000
$343000
S2.60600
S3.43D.00
41,
_
Juvenile Portables
$17aoo
$175.00
$1000
$15D00
$290.00
$200,00
$400.00
$560.00
$500.90
$56D.c0
i
..
Totals
$11.10000
513.975,00
396600
51558500.
$520000]
$19.460.00
$47.200.00
$16,44000
$49,92000
$16,440.0'11
Total for the IIfe of the
$52,750.00
$4006200'1,{+
$186,880.00
$173,250.00
3183,140.00
Contract
i
RECOMMEND AWARD TO: Ann iced Fire & Safety
vv by C rim I .:i "s Court on ibis /,J" day of 2016 by
-/$ holding the position oof 4�
IV (A--
.� Pg.
�5
Tabulation
Bid # 17-249 Cutback Asphalts
December 13, 2016 through November 30, 2017
Recommended Award: Cleveland Asphalts: Items 1 and 2
Wright Asphalt Product Cc:
Item
,3
jAppro d b Commissio �'s 6anrYon this � day of Ck-allw/ 2CI11�6b'y�
(ding the position of
Vel. _ -- Pg. Y
Cleveland Asphalts
Wright Asphalt Products Co.
Item #
Description
Quantity
Price per Gallaon
Extended Price
Price per Gallaon
Extended Price
1
RC250 Rapid Curing Cutback
12,000
$2.45
$29,400.00
$3.34
$40,080.00
Asphalt
Gallons
2
MC250 Medium Curing
5,000
$2,45
$12,250.00
$3.24
$16,200.00
Cutback Asphalt
Gallons
3
MC800TR
5,000Gallons
No Bid
No Bid
$2.79
$13,950.00
Pump Charge/Cleaning of
`
4
No Bid
No Bid
Tanks
5
Free Time:
2 hrs free on demurrage charge
2 hours
6
Specific charges per hour for
$80.00/hr
$65.00/hr
demurrage
"'"
5000 Gallons/ call for pricing on
22 Tons - $65.00/ton added for
7
Minimum delivery-
".. ,'
«.,
smaller loads
below minimum orders
100 Asphalt Lane, Shepherd, TX
1505 Cluster Road Brownwood, TX
8
Loacation of Plants
77371
76801
Coptact Person/Phone # for
,:
1-800-334-0177; Clayton or Craig
Laraine Smith - 281-452-9084 or
9
Plant
y
Moore
281-787-7039
e
3.1 miles north of Shepherd on
10
Directions to Plant
A"—
See bid document for details
US59 North, Shepherd, TX 77371
11
Number of owned Trucks to
"' r c
,. i
Mau
No Bid
0
be used for contract
I
Size of trucks to be used for
12
contract;
" 'r
No Bid
0
13
Any agreements in place to
; R
No Bid
See attachement to bid: does not
perform work?
"
list any particular agreements
Loads canceled intransit will be
=7
billed at cost; Return loads will be
Bid a price on MC800 but not on
billed an additional 1/2 outgoing
Notes and Exceptions
MC800TR
freight; pump charge=5100/load -
" '
not provided for hot products;
Layover: $450/truck/night
Recommended Award: Cleveland Asphalts: Items 1 and 2
Wright Asphalt Product Cc:
Item
,3
jAppro d b Commissio �'s 6anrYon this � day of Ck-allw/ 2CI11�6b'y�
(ding the position of
Vel. _ -- Pg. Y
R,
r,,
11 54,
A r Brazos County
9
LPurchashig Department
200 SOUTH TEXAS AVE SUITE 352 BRYAN, TX 77803
PHONE (979) 361-4290 FAX (979) 361-4293
December 6, 2016
Champion -Infrashucture LLC
PO BOX 1409
Salado, TX 76571
Phone: 361-438-2425
Re. Renewal of Contract #17-2558 far Crack Setif, cleaning and seating joints and cracks on Brazos Caanty
mads, previously known as 0016-145.
Brazos County appreciates the quality work your company has provided and would like to exercise the renewal
option for Contract ,:17--255R for Crack .Veal, cleaning and sealing joints and cracks on Brazos County roads,
previously known as 92016-145.
All terms, conditions, and pricing shall remain the same as approved in the original contract x2016-145. This
renewal term will be for one year from January 19, 2017 to January 18, 2018
A new Payment and a Performance Bond in the amount of 538,89250 the Payment and Performance Bond
must be received by Brazos County prior to start of this renewal.
To accept the renewal option, please 611 out the information and sign below. Return the signed documents by email
to cnc>rton@brawscounLytx.gov or fax to (979) 361-4293. Please then submit the original signed documents and an
updated Certificate of Insurance by mail to the address listed above. Please return acceptance as soon as possible.
If you have any questions, I may be reached at (979) 361-4291.
Contact Name: Keith Pollock Telephone: 713-540-4056
E -Mail: keith.champioailc!tr gmail.com Fax: 866-412-4962
CHAMPION INFRASTRUCTURE LLC
Authorized Signature Date
BRA 5 COC 'T1'
Duane Peters, County .judge Date
vol. Pg.
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Vol.
BRAZOS COUNTY
ARCHITECT SERVICES CONTRACT # 17-049
Agreement
This Architect Services Contract ("Contract") is between Brazos County, Texas,
("the County") and TreanorHL P.A.>. ("TreanorHL" or the "Architect"). The Architect
agrees to provide the County with certain professional services as described herein,
and the County agrees to pay the Architect for those services. This Agreement, Exhibit
A (Scope of Services), Exhibit B, Exhibit C, and Exhibit D collectively comprise the
Contract and shall be read together unless otherwise indicated. However, in the event
of any conflict, this Agreement shall prevail. The "Project" contemplated herein is the
design and construction of the Juvenile Facility Expansion.
ARTICLE I
Scope of Services
1.01 In consideration of the compensation stated in paragraph 2.01 herein below, the
Architect agrees to provide the County with the professional services as described in
Exhibit "A'', the Scope of Services ("Scope of Services" or "Scope"), incorporated herein
by reference for all purposes.
ARTICLE II
Payment
2.01 In consideration of the Architect's provision of the professional services in
compliance with the terms and conditions of this Contract, the County shall pay the
Architect according to the terms set forth in Exhibit "A" Exhibit "B" and Exhibit "D".
ARTICLE III
Time of Performance
3.01 The Architect shall exercise a degree of care and diligence in the performance
of all services under this Contract in accordance with the professional standards
prevailing among Architects in the location in which the Architect practices or Brazos
County, Texas, skilled in design for projects of similar scope, and all of the Architect
services shall be performed as expeditiously as is consistent with said standards and
the orderly progress of the work.
Page 1
Vol. 974 Pg. z 0�
3.02 Time is of the essence of this Contract. The Architect shall be prepared to
provide the professional services in the most expedient and efficient manner possible
in order to complete the work in a timely manner. Promptly after the execution of this
Contract, Architect shall prepare and submit for the County to approve in writing, a
detailed schedule for the performance of the Architect's services. The Architect's
schedule shall include allowances for periods of time required for the County's review
and for approval of submissions by authorities having jurisdiction over the Project. The
County and other authorities having jurisdiction over the project shall act with
reasonable promptness in their review and approval responsibilities and in providing
information to the Architect necessary for the Architect to perform its services. The
time limits established by this schedule over which Architect has control shall not be
exceeded without written approval from the Commissioner's Court. The Architect shall
not be responsible for circumstances beyond its reasonable control including
performance of the contractor, performance of the County and other parties acting on
behalf of the County or having jurisdiction over the Project, and force majeure events
impacting the Project.
3.03 The Architect's services consist of the services required to be performed by the
Architect, Architect employees and Architect consultants under the terms of this
Contract. Such services include as basic services normal structural, mechanical,
electrical and plumbing engineering services, civil engineering, security and
technology design. and any other design services that are normally or customarily
furnished and reasonably necessary for a project Services not included in the basic
services include site survey, geotechnical surveys or environmental surveys.. The
Architect shall contract and employ, at his expense the above mentioned consultants
for the design of the Project, and such consultants shall be licensed as required by the
State of Texas and approved in writing by the County. Any other consultants requested
or required by the county shall be hired by the Architect at a fee approved by the
County. Costs incurred for such consultants shall be treated as a reimbursable
expense.
3.04 The Architect shall designate a principal of the firm reasonably satisfactory to
the County who shall, so long as employed by the Architect and acceptable to the
County, remain in charge of professional services through completion of the design
and be available for general consultation throughout the Project. Any replacement of
that principal shall be approved in writing (which shall not be unreasonably withheld)
by the County, prior to replacement.
3.05 The Architect shall be responsible for the coordination of all drawings and
design documents used on the Project. The Architect shall also be responsible for the
completeness and accuracy of all drawings and specifications submitted by or through
the Architect and for their compliance with all applicable codes, ordinances,
regulations, laws and statutes
Page 2
VO4.��� Pg, lei
3.06 The Architect's evaluations of the preliminary estimates of construction cost and
detailed drawings, prepared by the Architect shall represent the Architect's best
judgment as a design professional familiar with the construction industry.
ARTICLE IV
Schematic Design
4.01 Upon the Architect's approval from Commissioner's Court and receipt of a letter
of authorization to commence the Schematic Phase, the Architect shall meet with each
department of the County that is included in the design or re -design for the purpose of
determining the nature of the Project. The Architect shall use the County's Long Range
Planning documents to assist in space requirements. The County shall designate a
representative to act as the contact person on behalf of the County.
4.02 The Architect shall determine the County's needs with regard to the Project,
including, but not limited to, tests, analyses, reports, site evaluations, needs surveys,
comparisons. The Architect shall prepare a detailed design phase schedule which
includes all review and approval periods during the schematic design, design
development and construction document phases.
4.03 The Architect shall prepare a conceptual design that shall include schematic
layouts, surveys, sketches and exhibits demonstrating the considerations involved in
the Project. The conceptual design shall contemplate compliance with all applicable
laws, statutes, ordinances, codes and regulations. Upon the County's request, the
Architect shall meet with the Commissioner's Court or appointed Committee to make a
presentation of his or her report.
ARTICLE V
Design Development
5.01 The County shall direct the Architect to commence work on the Design
Development Phase by the approval of the Commissioner's Court or its designee. The
Architect shall meet with the County for the purpose of determining the extent of any
revisions to the Schematic Design. Authorization by the County to commence Design
Development signifies an acceptance of the Schematic Design and its associated
scope. Revisions to the scope of the Project requested by the county after such time
shall require an adjustment to any or all of the following: budget, schedule, and design
fees.
5.02 The Architect shall prepare the preliminary design of the Project, including, but
not limited to, the preliminary drawings and specifications and other documents to fix
Page 3
va a5�� P9
and describe the character of the Project as to architectural, structural, mechanical and
electrical systems, materials and such other elements as may be appropriate. The
Architect shall submit to the County a detailed design and estimate of the construction
costs of the Project, based on current area, volume, or other unit costs.
5.03 Upon completion of the Design Development Phase of the Project, the Architect
shall meet with approved committee for Brazos County and make a presentation of the
preliminary design of the Project. The Architect shall provide an explanation of the
Design Development and cost estimate and shall verify that, to the best of Architect's
belief, the Project requirements and construction can be completed within the project
budget and schedule.
ARTICLE VI
Construction Documents
6.01 The County Commissioners Court or its designee shall direct the Architect to
commence work on the Construction Documents phase of the Project by sending to the
Architect a "letter of authorization" to begin work on the Construction Documents
phase of the Project. Upon receipt of the Letter of Authorization to proceed with the
Construction Documents phase of the Project, the Architect shall immediately prepare
the Construction Documents, including, but not limited to, the bid documents, contract,
drawings, and specifications, to fix and describe the size and character of the Project
as to structural, mechanical, and electrical systems, materials, and such other elements
as may be appropriate. The final design of the Project shall comply with all applicable
laws, statutes, ordinances, codes and regulations. Revisions to the scope of the Project
requested by the county after such time shall require an adjustment to any or all of the
following: budget, schedule, and design fees.
6.02 Upon approval of the Construction Documents, the Architect shall provide its
professional opinion that the final design shall be sufficient and adequate to fulfill the
purposes of the Project.
6.03 The Architect shall assist the County Purchasing Department to obtain bids „
for the completion of the construction Project. The Architect hereby agrees that no
changes, modifications, supplementations, alterations, or deletions will be made to
the Project unless warranted by necessity and approved by the Commissioner's
Court or its designee.
6.04 The Architect shall provide the County, in sufficient quantity and media, with
complete Contract documents sufficient to be advertised for bids by the County.
Electronic copies in adobe portable document format are included as part of this
contract. The cost of all printed media requested by the county for bidding or
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construction purposes shall be billed as a direct reimbursable with a 10% (ten percent)
coordination mark up. The Contract documents shall include the design and
specifications and other changes that are required to fulfill the purpose of the Project.
Upon completion of the final design of the Project, with the submission of the complete
Contract documents, and upon request of the County, the Architect shall meet with the
approved Construction Committee for Brazos County and/or the Commissioner's Court
to present the final design of the Project. The Architect shall provide an explanation of
the final design and cost estimate.
ARTICLE VII
RFP Preparations, Bidding & Evaluation
7.01 The Architect shall assist the County in advertising for and obtaining bids or
negotiating proposals for the construction of the Project. Upon request, the Architect
shall meet with the approved Committee and/or the Commissioner's Court to present
and make recommendations on the bids submitted for the construction of the Project.
7.02 The Architect shall review the construction Contractors' bids, including
subcontractors, suppliers, and other persons required for completion of the Project.
The Architect shall evaluate each bid and provide these evaluations to the County
along with a recommendation on each bid. If the lowest bid for the construction of the
Project exceeds the final cost estimate set forth in the final design of the Project, then
the Architect, at his sole cost and expense, shall revise the construction documents so
that the total construction costs of the Project will not exceed the final cost estimate c
contained in the final design of the Project. Revisions to the plans shall derive from a
revision to the scope or budget approved by the County.
7.03 Where substitutions are requested by a construction contractor, the Architect
shall review the substitution requested and approve or disapprove such substitutions
only after such recommendation by the Architect is approved by the County.
ARTICLE VIII
Construction Administration
8.01 The Architect shall be a representative of, and shall advise and consult with,
the County (1) during construction, and (2) at the County's direction from time to time
during the correction, or warranty, period described in the construction contract
("Construction Administration"). The Architect shall have authority to act on behalf of
the County only to the extent provided in this Agreement unless modified by written
instrument.
'.�d % ( Page 5
Vol. � Pa.. ._
8.02 The Architect shall make visits to the site, with a frequency appropriate to the
scope of the Project, to observe the progress and quality of the executed work of the
construction contractor and his subcontractors and to determine if such work is
proceeding in general in accordance with the Contract documents. The Architect shall
periodically review the as -built drawings, produced under a separate contract, for
accuracy and completeness, and shall report their findings to the County.
8.03 The Architect shall keep the County informed of the progress and quality of the
work by meeting regularly at agreed to times and dates with the approved County
Committee. The Architect shall exercise the normal and customary standard of care
and diligence in discovering and promptly reporting to the County any defects or
deficiencies in such work and shall disapprove or reject any work failing to conform to
the Contract documents.
8.04 The Architect shall review and approve shop drawings and samples, the results
of tests and inspections, and other data that each construction contractor or c
subcontractor is required to provide. The Architect's review and approval shall include
a determination of whether the work complies with ail applicable laws, statutes,
ordinances and codes and a determination of whether the work, when completed, will
be in compliance with the requirements of the Contract documents.
8.05 The Architect shall determine the acceptability of substitute materials and
equipment that may be proposed by construction contractors or subcontractors. The
Architect shall also receive and review maintenance and operating instruction manuals,
schedules, guarantees, and certificates of inspection, which are to be assembled by the
construction contractor in accordance with the contract documents.
8.06 The Architect shall issue all instructions of the County to the construction
contractor as well as interpretations and clarifications of the contract documents
pertaining to the performance of the work. The Architect shall interpret the contract
documents and judge the performance by the contractor constructing the Project, and
the Architect shall, within a reasonable time, render such interpretations and
clarifications as deemed necessary for the proper execution and progress of the Work.
The Architect shall receive no additional compensation for providing clarification of the
Drawings and Specifications.
8.07 The Architect shall review the amounts owed to the construction contractor and
recommend to the County, in writing, payments to the construction contractor of such
amounts. The Architect's recommendation of payment, being based upon the
Architect's on-site inspections and experience and qualifications as a design
professional, shall constitute a recommendation by the Architect to the County that the
quality of such work is in accordance with the Contract documents and that the work
has progressed to the point reflected in Architect's recommendation for payment.
Vol. _zC _ Pp.
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ti
8.08 Upon notification from the construction contractor that the Project is
substantially complete, the Architect shall conduct a review of the site to determine if
the Project is substantially complete. The Architect shall review and amend a checklist
of items, prepared by the contractor, that shall be completed prior to final acceptance.
Upon notification by the construction contractor that the checklist items designated by
the Architect for completion have been completed, the Architect shall inspect the
Project to verify final completion.
8.09 The Architect shall not be responsible for the work of the construction contractor
or any of the subcontractors, except that the Architect shall be responsible for the
construction contractor's schedules or failure to carry out the work in accordance with
the Contract documents if such failures result from the Architect's negligent acts or
omissions. This provision shall not alter the Architect's duties to the County arising from
the performance of the Architect's obligations under this Contract.
8.10 The Architect shall conduct at least one on-site review during the warranty
period and shall report to the County as to the continued acceptability of the work.
8.11 The Architect shall not execute change orders on behalf of the County or
otherwise alter the financial scope of the Project without advance, written authorization
from the County.
8.12 The Architect shall perform all of his or her duties under this Article VIII so as to
not cause any delay in the progress of construction of the Project.
8.13 The Architect shall assist the construction contractor and County in obtaining
an Occupancy Permit by accompanying governing officials during inspections of the
Project if requested to do so by the County.
ARTICLE IX
Change Orders & Documents & Materials
9.01 No changes shall be made, nor will invoices for changes, alterations,
modifications, deviations, or extra work or services be recognized or paid except upon
the prior written order from authorized personnel of the County. The Architect shall not
execute change orders on behalf of the County or otherwise alter the financial scope
of the Project.
9.02 Written change orders must be approved by Commissioner's Court if the
amount owed to Architect or Contractor changes. Change Orders that do not alter the
approved budget shall be approved by the committee appointed by Commissioner's
Court. Any request by the Architect for an increase in the Scope of Services
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Vol./ _ Fg. /drY
or an increase in the amount listed in paragraph 2.01 of this Contract shall be
made and approved by the County Commissioners prior to the Architect
providing such services or the right to payment for such additional services
shall be waived. If there is a dispute between the Architect and the County
respecting any service provided or to be provided hereunder by the Architect,
including a dispute as to whether such service in addition to the Scope of Services
included in this Contract, the Architect agrees to continue providing on a timely basis
services to be provided by the Architect hereunder, including any service as to which
there is a dispute.
9.03 The Architect shall furnish the County electronic plans and specifications in
PDF format. It is hereby agreed that additional copies shall be provided to the County
at the County's expense as outlined in Article VI, Section 6.04. The Architect shall
provide copies of documents, PDF and image files if available, surveys, notes, and
tracings used or prepared by the Architect. Building Information Models generated,
maintained and used by the Architect shall remain the sole property of the Architect.
The Architect shall also furnish one set of digital image files representing the final as -
designed files as prepared under separate contract.
9.04 The Architect shall prepare Change Orders and Construction Change Directives
for the County's approval and execution in accordance with the Contract Documents.
The Architect may authorize minor changes in the Work not involving an adjustment in
the Contract Sum or an extension of the Contract Time which are consistent with the
intent of the Contract Documents. If necessary, the Architect shall prepare, reproduce
and distribute Drawings and Specifications to describe Work to be added, deleted or
modified.
9.04.1 The Architect shall review properly prepared timely requests by the County or
Contractor for changes in the work, including adjustments. These requests shall be
accompanied by sufficient supporting data and information to permit the Architect to
make a reasonable determination without extensive investigation or preparation of
additional drawings or specifications. If the Architect determines that requested
changes in the work are not materially different from the requirements of the Contract
Documents, the Architect may issue an order for a Minor Change in the Work or deny
the request.
9.04.2 If the Architect determines that implementation of the requested changes would
result in a material change to the Contract that may cause an adjustment in the
Contract Time or Contract Sum, the Architect shall make a recommendation to the
County, who may authorize further investigation of such change. Upon such
authorization, and based upon information furnished by the Contractor, if any, the
Architect shall estimate the additional cost and time that might result from such change
including any additional costs attributable to a changes in services of the Architect.
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i
Upon the County's approval, the Architect shall incorporate those estimates into a
Change Order or other appropriate documentation for the County's execution or
negotiation with the Contractor.
9.04.3 The Architect shall maintain records relative to changes in the work.
ARTICLE X
Project Completion
10.01 The Architect shall conduct inspections to determine the date or dates of
substantial completion and the date of final completion, shall receive from the
Contractor and forward to the County's review and records, written warranties and
related documents required by the Contract documents and assembled by the
Contractor, and shall issue a final certificate for Payment based upon a final inspection
indicating the work complies with the requirements of the Contract document.
10.02 The Architect's inspection shall be conducted with the County's representative
for the conformance of the work with the requirements of the contract documents and
to verify the accuracy and completeness of the list submitted by the Contractor of work
to be completed or corrected.
10.03 When the work is found to be substantially complete, the Architect shall inform
the County about the balance of the contract sum remaining to be paid the Contractor,
including any amounts needed to pay for final completion or correction of the work.
10.04 The Architect shall receive from the Contractor and forward to the County: (1)
consent of surety or sureties, if any to reduction in or partial release of retainage or the
making of final payment and (2) affidavits, receipts, releases and waivers of liens or
bonds indemnifying the Owner against liens.
,\
ARTICLE XI
Indemnification & Release
11.01 The Architect shall perform its services consistent with the professional skill and
care ordinarily provided by architects practicing in the same or similar locality under
the same or similar circumstances. The Architect shall perform its services as
expeditiously as is consistent with such professional skill and care and the orderly
progress of the Project and as outlined within this agreement.
11.02 The Architect shall promptly correct any defective designs or specifications
furnished by the Architect at no cost to the County. The County's approval,
acceptance, use of, or payment for, all or any part of the Architect's services
Vol. a,� P9. //
U I Page 9
hereunder or of the Project itself shall in no way alter the Architect's obligations or the
County's rights hereunder.
11.03 In all activities or services performed hereunder, the Architect shall be deemed
an independent contractor, and not an agent or employee of the County. The Architect
and his or her employees are not the agents, servants, or employees of the County. As
an independent contractor, the Architect shall be responsible for the professional
services and the final work product contemplated under this Contract. Except for
materials furnished by the County, the Architect shall supply all materials, equipment,
and labor required for the professional services to be provided under this Contract.
11.04 The Architect must at all times exercise reasonable precautions on behalf of,
and be solely responsible for, the safety of his or her employees for the Project.
11.05 Indemnity/ Comparative Negligence: The Architect shall indemnify the County
only to the extent of the liability that was caused by the Architect. To the fullest extent
by law, the Architect agrees to and shall indemnify, hold harmless, and defend the
County, its officers, agents, and employees from and against any and all claims,
losses, damages, causes of action, suits, and liability, of every kind including all
expenses of litigation, court costs, and attorney's fees for injury to or death of any
person, for damages to any property, or for any breach of contract, arising out of or in
connection with the work done by the Architect under this Contract, provided and only
to the extent that any such claim, loss, damage, cause of action, suit, or liability is
caused in whole or in part by an act or omission of the Architect.
ARTICLE XII
Insurance
12.01 The Architect shall procure and maintain required insurance at his or her sole
cost and expenses for the duration of this Agreement and according to the minimum
standards as set out in "Exhibit C."
ARTICLE XIII
Use of Drawings, Specifications and Other Documents
13.01 Copies of the drawings, specifications and other documents prepared by the
Architect for this Project shall become the property of the County whether or not the
Project is completed. The County shall be furnished and permitted to retain
reproducible copies and electronic versions of Architect's drawings, specifications and
other documents.
1
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Vot. _ol i��v Pg.
13.02 The documents prepared by the Architect may be used as a prototype for other
facilities by the County. The County may elect to use the Architect to perform the site
adaptation and other architectural services involved in reuse of the prototype. If so, the
Architect may elect to perform the work for an additional compensation that will
equitably compensate the Architect and required consultants only for the additional
work involved. It is reasonable to expect that the equitable additional compensation will
be significantly less than the fee provided for under this Contract.
13.03 In the event of termination of this Agreement for any reason, the County shall
receive all original documents prepared to the date of termination and shall have the
right to use those documents and any reproductions in any way necessary to complete
the Project.
13.04 Only the details of the drawings relating to this Project may be used by the
Architect on other projects, but they shall not be used as a whole without written
authorization by the County. The County's furnished forms, conditions, and other
written documents shall not be used on other projects by the Architect.
ARTICLE XIV
Termination
14.01 The County may terminate the Architect at any time upon thirty (30) calendar
day's written notice. Upon the Architect's receipt of such notice, the Architect shall
cease work immediately. The Architect shall be compensated for the services
satisfactorily performed prior to the termination date.
14.02 If, through any cause, the Architect fails to fulfill his or her obligations under this
Contract, or if the Architect violates any of the agreements of this Contract, the County
has the right to terminate this Contract by giving the Architect five (5) calendar days
written notice to the Architect. The Architect will be compensated for the services
satisfactorily performed before the termination date.
14.03 No term or provision of this Contract shall be construed to relieve the Architect of
liability to the County for damages sustained by the County because of any breach of
contract and/or negligence of the Architect.
ARTICLE XV
Miscellaneous Terms
15.01 This Contract has been made under and shall be governed by the laws of the
State of Texas. The parties agree that performance and all matters related thereto shall
be in Brazos County, Texas.
Page 11
15.02 Notices shall be mailed to the addresses designated herein or as may be
designated in writing by the parties from time to time and shall be deemed received
when sent postage prepaid U.S. Mail to the following addresses:
County of Brazos
Attn: Wm. Charles Wendt, Purchasing Agent
200 South Texas Ave., Suite 352
Bryan, TX 77803
Architect:
TreanorHL, P.A.
1700 Pacific Ave., Ste. 2630
Dallas, TX 75201
15.03 No waiver by either party hereto of any term or condition of this Contract shall
be deemed or construed to be a waiver of any other term or condition or subsequent
waiver of the same term or condition.
15.04 This Contract represents the entire and integrated agreement between the
County and the Architect and supersedes all prior negotiations, representations, or
agreements, either written or oral. This Contract may only be amended by written
instrument approved and executed by the parties.
15.05 This Contract and all rights and obligations contained herein, may not be
assigned by the Contractor without the prior written approval of the County.
15.06 If any provision of this Contract shall be held to be invalid or unenforceable for
any reason, the remaining provisions shall continue to be valid and enforceable. If a
court of competent jurisdiction finds that any provision of this Contract is invalid or
unenforceable, but that by limiting such provision it may become valid and
enforceable, then such provision shall be deemed to be written, construed, and
enforced as so limited.
15.07 The Architect and his or her employees must comply with all applicable federal
and state laws and with all applicable rules and regulations promulgated by local,
state, and national boards, bureaus, and agencies. The Architect must obtain all
necessary permits and licenses required for the completion of the Architect's work as
outlined in this contract.
15.08 The Architect acknowledges that he or she has read, understood, and intend to
be bound by the terms and conditions of this Contract.
z 1 Page 12
15.09 This Contract will be effective when signed by the Architect and approved and
signed by Commissioner's Court.
15.10 Notice of Indemnification. County and Architect hereby acknowledge and agree
that this Contract contains certain indemnification obligations and covenants.
Date:
Architect: Treanor
Signature:
Brazos County
Brazosounty u e: ters
Signature: n /
Date: l d/ ohp
Vol. pg. 141 1 Page 13
Exhibit "A"
Scope of Services
It is Brazos County's intent that the Architect will be involved for the full duration of the
design development, preparation of construction, bidding documents, and construction
administration of the Project.
The scope of services shall include the renovation of and an addition to the Brazos
County Juvenile Detention Center located at 1904 West State Highway 21, Bryan,
Texas. The existing detention center is an approximately 43,600 gsf facility and
currently houses up to 44 juveniles in four housing pods ((2) 12 -person pods and (2)
10 -person pods. It is the goal of this project to increase the housing capacity and
provide the appropriate support spaces for the additional residents.
A previously completed masterplan, completed in August 2016, has developed a
preliminary program of spaces and concept plan. This scope of services shall include
the implementation of the phase one scope identified in this master plan and detailed
below. The phase one scope provides 44 additional beds in (4) 8 -person housing units
and (2) 6 -person special population housing units. Additional programmed spaces are
included for a new intake area, additional classroom and program areas, added office
areas, and renovated kitchen and storage and receiving area.
The Phase One Program is as follows:
Pre -Adjudicated Housing
16,876 gsf
Special Population Housing
5,508 gsf
Intake and Medical
5,290 gsf
Pre -Adjudicated Classrooms and Program Space
2,768 gsf
Pre -Adjudicated Classrooms Renovation
2,600 gsf
Renovation for Staff and Program Support Spaces
8,557 gsf
New Juvenile Offices
1,134 gsf
TOTAL NEW CONSTRUCTION 31,576 gsf
TOTAL RENOVATON 11 157 qsf
GRAND TOTAL 42,733 gsf
As a bid alternate, the scope of services shall include a new, free-standing Juvenile
Justice Alternative Educational Program (JJAEP) school. This has bene programmed
at 7,475 square feet.
The scope shall include the necessary site, parking and access drive improvements
associated with the above building scope.
The estimated project budget is $18,000,000.00. The estimated construction budget is
approximately $15,100,000 and shall be further defined through this scope of service.
Fvof. _43_1�Pg. ��J
Exhibit "B"
Payment Terms
Compensation is based on an agreed fee, as outlined in the contract dated
September 16, 2015. The County will reimburse the Architect for actual, non -salary
expenses at the Architect's actual costs with a not to exceed number of 7.5% of the
cost of construction including any design alternates. Architect shall include his fees for
adding any of the alternates and any accepted fees will be added. Unless amended
by a duly authorized written change order, the total payment for all invoices on this job,
including both salary and non -salary expenses, shall not exceed the amount agreed
upon.
The compensation shall be divided proportionally as follows:
Schematic Design: 15%
Design Development: 20%
Construction Documents: 35%
Bidding: 5%
Construction Administration: 25%
The County will reimburse the Architect for actual, non -salary expenses at the
Architect's actual costs or as outlined within this agreement. The County will also
reimburse Architect and its consultants for travel expenses directly related to
performing these services and be compensated based upon the attached Exhibit "D",
Vendor Travel Policy.
The Architect must submit monthly invoices to the County, accompanied by an
explanation of charges, professional fees, services, and expenses. Normal payment
terms are no later than thirty (30) calendar days after the Auditor's office receives the
invoice. Payments will be made after approval at a regular scheduled meeting of the
Brazos County Commissioner's Court. The Brazos County Commissioner's Court
normally meets every Tuesday of each month.
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Pg. ���
Exhibit "C"
PROFESSIONAL SERVICES INSURANCE REQUIREMENTS
Before commencing work, the successful firm shall be required, at his own expense, to
furnish Brazos County Purchasing Department with evidence showing insurance
coverage, meeting the minimum levels set forth below, to be in force throughout the
term of the contract:
The following listed Insurance Requirements are considered the "Minimum" for any
Contractor / Professional Service Provider to work on behalf of BRAZOS COUNTY
1) Commercial General Liability
General Liability with a minimum limit of
General Aggregate limit shall apply per project
Products-Comp/Ops Aggregate
Personal Injury & Adv. Liability
2) Automobile Liability
Owned/Non-Owned and Hired
3) Workers Compensation Coverage
& Employers Liability w/waiver of subrogation
4) Umbrella /Excess Liability
5) Architect's Professional Liability (E & O)
$1,000,000 per occur
$2,000,000
$1,000,000
$1,000,000
$1,000,000
Statutory
$1,000,000
$1,000,000 (Minimum)
$1,000,000 (Minimum)
6) Additional Requirements:
a. Additional Insured: The General Liability and Umbrella/Excess Liability
Insurance Programs will be endorsed to add the following as Additional
Insured: Brazos County (ISO Policy Endorsements CG 20 10 or
equivalent).
b. Additional Insured: The Auto Liability Insurance Program will be
endorsed to add the following as Additional Insured: Brazos County
c. Waiver of Subrogation: All Insurance Programs including Professional
will be endorsed to provide a Waiver of Subrogation in favor of: Brazos
County.
d. Subcontractor's General Liability, Auto Liability and Umbrella/Excess
Liability Insurance Programs will be endorsed as "Primary" to that of the
General Contractor and Brazos County.
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Vol. _��� _— Pg. 117_
<a
e. Subcontractor will be responsible for the "Same" Insurance Compliance
of other Contractors 1 Professional Services Providers hired by the
General Contractor.
I. All Insurance Programs are to be endorsed to provide a 30 -Day Notice
of Cancellation to the Certificate Holder.
g. Subcontractor's General Liability and Umbrella Insurance Program are
to be endorsed with the Aggregate Per Project Endorsement.
h. An "Original Certificate" of Insurance will evidence compliance with the
Insurance Requirements.
i. It will be the Subcontractor's responsibility to insure their owned or
rented tools and equipment required for this project.
j. Insurance Carrier's AM Best's Rated A-7 or better and licensed to do
business in the State of Texas.
Before commencing work, the successful firm shall be required, at his own expense, to
furnish Brazos County Purchasing Department with evidence showing insurance
coverage, meeting the minimum levels set forth below, to be in force throughout the
term of the contract:
Please state the limits of each policy you have in effect:
A. Architect's Professional Liability (E & O) with a minimum limit of $
1,000,000.
B. General Liability with a minimum limit of $1,000,000 per occurrence and
$2,000,000 general aggregate. General aggregate limit shall apply per
project.
C. Auto Liability with a combined limit of $1,000,000.
D. Statutory Worker's Compensation with waiver of subrogation.
All insurance shall be occurrence form only. The proof of insurance shall be made on
an Accord 25 form and the form shall have an original signature of an authorized
representative, not the agent. Description of operations shall include the name of the
project.
Brazos County is to be named as additional insured on Comprehensive Coverage.
The Architect agrees to indemnify, defend and hold harmless the County, it's
employees, and agents from and against any loss damage.
Each insurance policy to be furnished by the successful party shall include, by
endorsement to the policy, a statement that a notice shall be given to Brazos County by
certified mail thirty (30) days prior to cancellation or upon any material change in
coverage.
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Vol. b1�- Pg. /1f
The Contractor shall procure and maintain at its sole cost and expense for the duration
of this Agreement insurance against claims for injuries to persons or damages to
property that may arise from or in connection with the performance of the work
hereunder by the Contractor, its agents, representatives, volunteers, employees or
subcontractors. The Contractor's insurance coverage shall be primary insurance with
respect to the County, its officials, employees and volunteers. Any insurance or self-
insurance maintained by the County, its officials, employees or volunteers shall be
considered in excess of the Contractor's insurance and shall not contribute to it.
Further, the Contractor shall include all subcontractors as additional insured under its
policies or shall furnish separate certificates and endorsements for each subcontractor.
All coverage for subcontractors shall be subject to all of the requirements stated herein.
All Certificates of Insurance and endorsements shall be furnished to the County's
Representative and approved by the County before work commences.
1. GENERAL REQUIREMENTS APPLICABLE TO ALL POLICIES
a. Only insurance carriers licensed and admitted to do business in the State
of Texas will be accepted.
b. Deductibles shall be listed on the Certificate of Insurance and are
acceptable only on a per occurrence basis for property damage only.
C. "Claims Made" policies will not be accepted.
d. Each insurance policy shall be endorsed to state that coverage shall not
be suspended, voided, canceled, reduced in coverage or in limits except
after thirty (30) days prior written notice by certified mail, return receipt
requested, has been given to Brazos County.
e. Upon request, certified copies of all insurance policies shall be furnished
to Brazos County.
A. Definitions:
Certificate of coverage ("certificate") A copy of a certificate of insurance, a
certificate of authority to self -insure issued by the Texas Worker's Compensation
Commission, or a coverage agreement )TWCC-81), TWCC-83, or TWCC-84),
showing statutory worker's compensation insurance coverage for the person's or
entity's employees providing services on a project, for the duration of the project.
Duration of the oroiect - includes the time from the beginning of the work on the
project until the Contractor's/person's work on the project has been completed
and accepted by the governmental entity.
Persons providing services on the project ("subcontractors" in section 406.096 fof
the Texas Labor Code)) - includes all persons or entities performing all or part of
the services the Contractor has undertaken to perform on the project, regardless
of whether that person has employees. This includes, without limitation,
independent Contractors, subcontractors, leasing companies, motor carriers,
owner -operators, employees of any such entity or employees of any entity which
furnishes persons to provide services on the project. "Services" include, without
vol. _ ff<G pg. % % /F
Page 19
limitation, providing, hauling, or delivering equipment or materials, or providing
labor, transportation, or other service related to a project. "Services" does not
include activities unrelated to the project, such as food/beverage vendors, office
supply deliveries, and delivery of portable toilets.
B. The Contractor shall provide coverage, based on the proper reporting of
classification codes and payroll amounts and filing of any coverage agreements,
that meets the statutory requirements of Texas Labor Code, Section 401.011
(44) for all employees of the Contractor providing services on the project, for the
duration of the project.
C. The Contractor must provide a certificate of coverage to the governmental entity
prior to being awarded the contract.
D. it the coverage period shown on the Contractor's current certificate of coverage
ends during the duration of the project, the Contractor must, prior to the end of
the coverage period, file a new certificate of coverage with the governmental
entity showing that coverage has been extended.
E The Contractor shall obtain from each person providing services on a project,
and provide to the governmental entity:
(1) a certificate of coverage, prior to that person beginning work on the
project, so the governmental entity will have on file providing services on the
project, and certificates of coverage showing coverage for all person; and
(2) no later than seven calendar days after receipt by the Contractor, a new
certificate of coverage showing extension of coverage, if the coverage period
shown on the current certificate of coverage ends during the duration of the
project.
F. The Contractor shall retain all required certificates of coverage for the duration of
the project and for one year thereafter.
G. The Contractor shall notify the governmental entity in writing by certified mail or
personal delivery, within 10 calendar days after the Contractor knew or should
have known, or any change that materially affects the provision of coverage of
any person providing services on the project.
H. The Contractor shall post on each project site a notice, in the text, form and
manner prescribed by the Texas Workers' Compensation commission, informing
alt persons providing services on the project that they are required to be covered,
and stating how a person may verify coverage and report lack of coverage.
The Contractor shall contractually require each person with whom it contracts to
provide services on a project, to:
(1) provide coverage, based on proper reporting of classification codes and
payroll amounts and filing of any coverage agreement, that meets the statutory
f Page 20
Vol. ,Z/ Pg. 4Z `
requirements of Texas Labor Code, Section 401.011 (44) for all of its employees
providing services on the project, for the duration of the project;
(2) provide to the Contractor, prior to that person beginning work on the
project, a certificate of coverage showing that coverage is being provided for all
employees of the person providing services on the project, for the duration of the
project;
(3) provide the Contractor, prior to the end of the coverage period, a new
certificate of coverage showing extension of coverage, if the coverage period
shown on the current certificate of coverage ends during the duration of the
project.
(4) obtain from each other person with whom it contracts, and provide to the
Contractor:
(a) a certificate of coverage, prior to the other person beginning work on
the project; and
(b) a new certificate of coverage showing extension of coverage, prior to
the end of the coverage period, if the coverage period shown on the
current certificate of coverage ends during the duration of the project;
(5) retain all required certificates of coverage on file for the duration of the
project and for one year thereafter;
(6) notify the governmental entity in writing by certified mail or personal
delivery, within 10 calendar days after the person know or should have known, of
any change that materially affects the provision of coverage of any person
providing services on the project, and
(7) contractually require each person with whom it contracts, to perform as
required by paragraphs (a) -(g), with the certificates of coverage to be provided to
the person for whom they are providing services.
J. By signing this contract, or providing, or causing to be provided a certificate of
coverage, the Contractor who will provide services on the project will be covered
by workers' compensation coverage for the duration of the project, that the
coverage will be based on proper reporting of classification codes and payroll
amounts, and that all coverage agreements will be filed with the appropriate
insurance carrier, or, in the case of a self-insured, with the commission's Division
of Self -Insurance regulation. Providing false or misleading information may
subject the Contractor to administrative penalties, criminal penalties, civil
penalties, or other civil actions.
2. CERTIFICATES OF INSURANCE shall be prepared and executed by the
insurance company or its authorized agent, and shall contain the following
provisions and warranties:
Voi. _ _
Pg. /�� Page 21
a. The company is licensed and admitted to do business in the State of
Texas.
b. The insurance policies provided by the insurance company are
underwritten on forms that have been provided by the Texas State Board
of Insurance or ISO.
G. All endorsements and insurance coverage according to requirements and
instructions contained herein.
d. The form of the notice of cancellation, termination, or change in coverage
provisions to Brazos County.
e. Original endorsements affecting coverage required by the section shall be
furnished with the certificates of insurance.
Brazos County is to be named as additional insured on Comprehensive Coverage.
The Architect agrees to indemnify, defend and hold harmless the County, it's
employees, and agents from and against any loss damage.
Page 22
Exhibit "D"
POLICY AND PROCEDURES
FOR
VENDOR TRAVEL AND REIMBURSEMENT
BRAZOS COUNTY, TEXAS
A. GENERAL DEFINITIONS
Accountable Plan - a plan under which a vendor is reimbursed for expenses or
receives an allowance to cover expenses. The following four conditions must be
satisfied:
a. There must be a Brazos County business purpose for the expenses,
In. The vendor must clearly state and properly support that there was a business
purpose for the expense,
c. The vendor must substantiate that the expense was incurred by providing
documentation or be deemed to have documented the reimbursed expenses,
and,
d. The vendor is required to return to the County any amounts received in
excess of documented expenses.
2. Actual Expenses - the actual cost of any allowable travel expenses supported
by proper receipts and/or statements.
3. Auditor - the County Auditor and/or his designated staff.
4. Official County Business - a business function performed for Brazos County
due to a contractual obligation.
5. Duty Station - the primary place of employment.
6. Travel Expenses - transportation (airline fares, personal auto, public
transportation, parking, and taxi); meals, lodging, and incidental expenses
associated with traveling while working on County business.
7. Incidental Expense - a necessary and reasonable expense incurred by a
County vendor while traveling on official County business. This does not include
transportation, meals, lodging, tips, gratuities, alcoholic beverages, laundry, or
in -room video rental.
8. Mileage - the distance from a duty station to a destination. As noted in the
following procedure, the County will reimburse mileage based on an internet
mapping service such as mapquest.com, yahoomaps.com or googlemaps.com.
Vol.. Pg. _l j j Page 23
9. Mileage Rate - the rate of reimbursement established by the Commissioners'
Court in December of each calendar year for use of a personal or company
automobile while on County business.
10. Meal Expense — limited to $36.00 a day for meals, if a vendor is away from their
duty station overnight.
11. Vendor— person or entity that is not an employee of Brazos County. Includes all
persons performing work for a contract with Brazos County whether as a sole
proprietor or an employee of a corporation.
B. General Policy Statement
All reasonable and necessary travel by a vendor for which a contract budget has been
established, and for which the travel is required in order for the vendor to conduct County
business is authorized. All County reimbursed travel must be for official County business
only.
It is the responsibility of the vendor to see that all travel expense forms are properly
completed, documented, signed and forwarded to the County Auditor's office within thirty
(30) calendar days of the travel return date or by the next monthly billing date.
C. Meals
Meal reimbursement will be made when the vendor is required to travel away from their
primary duty station to perform a contractual obligation for Brazos County. The
reimbursement will be based on the detailed, itemized receipt, up to the maximum per meal
as listed below. Summary credit card receipts or statements are not acceptable and will not
suffice as proper documentation and will not be eligible for reimbursement by the County.
1. Meals will be reimbursed at the amounts listed, taxes included:
Breakfast $ 8.00
Lunch $ 10.00
Dinner $ 18.00
2. The County will not reimburse a vendor for more than $36.00 per day for meals.
Meal reimbursement will not be provided to a vendor who is less than seventy
five (75) miles away from their duty station unless the vendor is away overnight.
D. Mileage
The County will reimburse a vendor for mileage only for appropriate County business.
Mileage reimbursement will be made based on the duty station address to specific
destination address as documented by using an internet mapping service such as
mapquest.com, yahoomaps.com or googlemaps.com, at the existing reimbursement rate
set by Commissioners' Court. This rate is $.54 per mile for calendar year 2016.
Page 24
Vol. P(.,..1,2 /�
E. Lodging
The County will reimburse the vendor for the actual cost of lodging expenses incurred, not
to exceed the rate used by the State of Texas for the location, excluding taxes, while
traveling to fulfill a contractual obligation for Brazos County.
The County will only be responsible for the amount allowed for the destination set by the
State of Texas. If the room charge is greater than allowed, the vendor should be prepared
to be responsible for the difference. The State of Texas follows the U.S. General Services
Administration per diem rates by location. Rates are set by fiscal year, effective October 1
each year. The rates can be found by searching by city or zip code at this website:
hUpJ/wvvw.gsa.gov/portal/category/I 00120.
'The County will reimburse for self parking at any rate with receipts. Valet parking will be
reimbursed if it is the only parking available and is documented as such by the hotel. In the
event self parking and valet parking are available and the vendor chooses to use valet
parking the County will only reimburse up to the rate equal to the self parking rate.
Vendors who incur lodging charges defined as unacceptable for reimbursement are
responsible for these payments. These charges are to be accounted for and payment
rendered to the facility by the vendor at check out. If any of these charges are billed
directly to the County by a lodging facility, the vendor will be responsible for remitting
reimbursement to the County Treasurer. The County will not pay for room service laundry
fees, alcohol, videos or movies, or any other miscellaneous fees. These are the sole
responsibility of the vendor.
F. AIR FARE and CAR RENTALS
All vendors are required to travel by the least expensive mode of travel. The vendor should
evaluate whether travel by airplane to the destination point is cheaper than traveling by
other means. The County will only reimburse for the least expensive mode of travel, unless
the vendor can show good cause for using another mode.
When the final destination is over 350 miles air travel should be considered.
Car Rentals should only be utilized when required for the vendor to fully carry out their
official business. Taxi cabs, buses, and hotel shuttle services are usually less expensive
than car rentals. The County will not reimburse for expenses incurred for personal reasons.
The County will not reimburse for first class travel. The County will only reimburse for
necessary car rental at the sedan rate (no luxury cars) and necessary gasoline for the
rental with receipts. The County will not reimburse for mileage on a rental car.
G. MISCELLANEOUS
The vendor needs to be aware that a credit card receipt is not documentation for an
expenditure. All requests for reimbursements and/or requests for the County to pay for a
travel related expenditure must be supported by documentation. It is the vendor's
Page 25
responsibility to secure the documentation at the time of expenditure. In the event that no
documentation is secured, a certification as to the expenditure is not sufficient to support
reimbursement. Some form of contemporaneous record must be received from the vendor.
Page 26
Vol._ p9 1--)
_i
BRAZOS COUNTY
COMMISSIONERS' COURT
ACTION FORM
DEPARTMENT: Road & Bridge
MEETING DATE: December 13, 2016
SUBJECT: Utility Permit — Hawkwood Energy East Texas, LLC
Consider and take action on the Hawkwood Energy East Texas, LLC utility permit to
construct a road bore for a 4 -inch pipeline crossing under Dilly Shaw Tap Road 4,000
feet southeast of FM 974. Crossing will be encased and maintain a minimum depth of
10 feet below the ditch flowline. Site is located in Precinct 2.
SUBMITTED BY:
Darrell W. Kolwes
Right of Way Agent
ACKNOWLEDGED BY:
This request is APPROVED / ❑ DENIED by Commissioners' Court
Duane Peters, County)Judge
DATE:
APPLICATION FOR PIPELINE UTILITY PERMIT
DESIGNATING PLACEMENT OF UTILITY IN COUNTY RIGHT OF WAY
TO: THE COUNTY ENGINEER OF BRAZOS COUNTY, TEXAS
Comes now HATEWOOD ENERGY EAST TEXAS. LLC [company xonle], hereinafter referred to as
"Company" a fsttrte] Corporation, with authority to transact business in Texas, acting by and
through its duly authorized representative, and hereby petitions the County Engineer for the right to lay, constrict,
maintain, repair and/or operate equipment under, over, across and/or along certain County Roads as shown on drawings
and diagrams attached hereto and said location described as follows:
Pacitily to Cross Road
Length of TYPE OF CONSI RUCTION
Road Name & Block Number i Crossing (CHECK ONE)
Bored lacked Driven Cased
DILLY SHAW TAP RD 1 123.16'
Facility to Parallel County Road within Right-Ofwav
CONSTRUCTION TYPE
4" Diameter RD7 1Yall 1 hickness U High Pressure Underground ❑ Low Pressure Underground
Pipeline (60 psi or greater Pipeline (60 psi operating
Material Specification Polly operating pressure) pressure)
Minimum Yield Strength 200 PSI
Maeimum Operation Pressure 7 S — A F PCT _
The location and description of the proposed installation and appurtenances most be fully shown on the attached detailed
drawings.
The Company shall commence actual construction/work in good faith within 60 days ftom the date of said permit and
shall complete said construction /work within 7-10 working days. (COMPANY MUST FILL IN). If such
construction is not begun by the 60" day, Company will be required to apply for a new permit.
Company declares that prior to tiling this application, it has ascertained the location of all existing utilities, both nerial and
underground, and the tiling of this application is prima facie evidence that the proposed installation will not conflict with
any existing utility.
A copy of this permit shall be kept at thejob site any time work is being performed.
it is expressly stipulated that this Permit is a license for permissive use only and that the placing of Facilities upon public
property pursuant to this permit shall not operate to create or vest any property right in said holder,
It is understood and agreed that the rights and privileges herein set out are granted only to the extent of the County's right,
title and interest in the land to be entered upon and used by the holder and the holder will at all times assume risk of and
indemnify, defend and save harmless Brazos County from and against any and all loss, damages, cost or expense arising
in any manner on account of the exercise or attempted exercise by said holder of the aforesaid rights and privileges.
Any deviation from these specifications must be approved by Brazos County Engineer's Office or its designated
representative.
E
. ��6-- P,,
Approval of County Engineer's Office may take as long as two weeks after complete application is received.
Applicant agrees to comply with all rules of the County Commissioners and the County Engineer in consuucdon of said
installation attached hereto as BRAZOS COUNTY DESIGN STANDARDS AND SAFETY PRECAUTION
REQUIREMENTS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY and incorporated
herein for reference.
In the event Company fails to obtain a perrnil prior to the installation or does not install utilities in compliance rvilh
installation requirements set forth herein (i.e. depth, location, etc), Conpany, assumes all financial responsibility for
dmrtages muUor destruction of limes, cables, etc, based upon its failure to courply with Brazos County requirements.
Applicant agrees that if Brazos County denhonstrales a violation of the terns of this policy, Applicant stivillates that
requisites for injunctive relief exist and that Brazos County is entitled to relief enjoining any cand uct by applicant
twitch is contrary to the policies.
This permit is a revocable penait. Brazos Comely reserves the right to revoke this permit at any lime, iu lire sole
discretion of Brazos Cou ty, for interests of public health, safety or welfare, or for failure to repair any damages upon
demand, or for any other reason deeined sufficient by Brazos County.
In the event Company fails to congily nvith any or all of the requirements as setforth herein, the Couh(p rater take such
action as it deems appropriate to coupe/ compliance. The County Engineer further rennins the right to revoke this
permit by verbal notification to the Applieant/Conhpany.
Failure to obtain this permit antAor notify the County Englneer's Office within 24 hours of beginning construction
shall constitute grounds for job shutdown.
By signing below, I certify that I am authorized to represent the Company listed below, and that the Company agrees to
the conditions/provisions included in this permit.
Landman
Title
PO Box 494
Address
Franklin, TX 77856
City Slate Zip
281-639-5290
Phone Number
shaneahebert@gmail.com
Email:
Vol. _/�5� i!_ P0. Z02�
PIPELINL UTILITY APPROVAL
Brazos County offers no objection to the proposed location of the utility in the County right of way as shown by
accompanying drawings and notice dated 30- �� except as noted below:
(MonddDay/Year)
EXCEPTIONS: I'v� IOUL�
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EDGAR J. IRICK 8 EDNA LEE
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CALLED 10303 AC.
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REVISED: 12-054018
PIPELINE BORE DEPTH. �' 0
...:.............
SURVEYED'.NOVEMBER,2016. S.M. K
..................
9,L. o`rss
D
S.M. KLING R.P.L.S. NO. 2003
CIVIL ENGINEERING CONSULTANTS
CE 41015 TEXAS AV STEA
BRYAN, 1% '/7601 (B761B960311
TE%AS FIRM REGISTRATION NUMBERS
ENG. P -2x14 a $0 VEYIMG 100410 -DO
END BORE
(q ROW FENCE
PROPOSED
PIPELINE
1+00 1+23.16
NOTES:
1. BEARINGS. COORDINATES AND GEODETIC POSITION
SHOWN HEREON ARE GRID, BASED ON TEXAS STATE
PLANE COORDINATE SYSTEM (NAD�113 DATUM), CENTRAL
ZONE. DISTANCES ADJUSTED TO SURFACE. SURFACE
ADJUSTMENT FACTOR=1.000126717.
2. PIPELINE SYSTEM: LOW PRESSURE GAS PIPELINE.
ANTICIPATED PRESSURE=70 PSI.
4- POLY PIPE WITH W STEEL CASING (VENTED 8 BOOTED).
PROJECT NAME: CARRABBA-PAYNE PIPELINE.
3. THIS PLAT REPRESENTS EXISTING CONDITIONS
LOCATED ON THE GROUND -11-1 62016. VERTICAL
DATUM=NAVDS8 OBTAINED BY GPS OBSERVATIONS.
4. THE BORE SITE DOES NOT LIE WITHIN THE 1 G YEAR
FLOODPLAIN ACCORDING TO THE F.E.M.A. FLOOD
INSURANCE RATE MAP FOR BRAZOS COUNTY. TEXAS AND
INCORPORATED AREAS. COMMUNITY MAP NO.
48041COOSOE, EFFECTIVE DATE: MAY 16, 2012.
PROPOSED
t�E PIPELINE CROSSING
DILLY SHAW TAP ROAD
HAWKWOOD ENERGY OPERATING, LLC
MARY LAWRENCE SURVEY, A-30
BRAZOS COUNTY, TEXAS
SCALE: V=30' NOVEMBER, 2016
Vd.?6_ Pg. 1.3.2
BRAZOS COUNTY ROADWAY SAFETY AND ROAD
PRESERVATION STANDARDS FOR WORK CONDUCTED IN
BRAZOS COUNTY RIGHTS OF WAY
A. General Requirements
1. Adequate drainage shall be maintained in ditches at all times.
2. Permittee will use best management practices ("BMP") (EPA and TCEQ both provide lists of examples of
BMPs) to minimize erosion and sedimentation resulting from the proposed installation.
3. The permittee shall take precautions to avoid damage to property. All County Right of Way and property
shall be restored to its original condition, as far as practical, in the opinion of the County Engineer or
appointed representative.
4. The construction and maintenance of such utility shall not interfere with the property or rights of a prior
occupant.
5. Permittee shall not interfere with other utilities located in the right of way. In the event damages occur,
permittee will be liable to the County or other utilities running through the right of way.
6. County Engineer shall determine whether or not permittee's plans shall inconvenience the public. If it is
determined that inconvenience to the public exists, then the County Engineer will decide whether such
project will be allowed or if an alternative exists so as not to inconvenience the public.
B. Safety Requirements
1. Proper traffic control measures must be put in place prior to beginning work and remain in place during
the duration of the job. All traffic control measures must follow the Texas Manual of Uniform Traffic
Control Devices (TMUTCD). See Traffic Control Requirements below.
2. During construction, all safety regulations of the Texas Department of Transportation shall be observed.
3. Permittee must take such precautions and measures, including placing and displaying safety devices, as
may be necessary, in order to safely conduct the public through the project area. Company shall provide
flagmen, signs, signals or devices necessary to provide complete safety to the public.
4. Adequate provisions must be made to cause minimum inconveniences to traffic and adjacent property
owners.
5. No cable, conduit and/or pole line shall be laid, constructed, maintained and/or repaired so as to constitute
a danger or hazard of any kind to persons or vehicles using such road. Any poles placed in the Right of
Way for future installation shall be placed at the back of the Right of Way. Exceptions may be approved
by the County Engineer.
C. Trafrte Control Plan
1. A traffic control plan, pursuant to the TMUTCD or Engineered Traffic Control Plan must be provided
for the following:
a. Any construction (i.e. pit, excavation, hole) left open overnight, requires specific nighttime traffic
control measures pursuant to the TMUTCD;
r--_.• �-----'
Vol. _�f_�G Pg. X33
b. If construction is within ten (10) feet of the roadway; or
c. Any work performed in the road right-of-way;
2. Plan must be attached to the permit and kept at the job site anytime work is being performed.
3. Plan must set forth the time of completion for the job.
D. Design Standards
1. All overhead installations shall conform to clearance standards of the Texas Department of Transportation
and the pole be placed in the designated area for power specified as set forth in the Texas Utilities Code,
Section 181.045.
2. All pole installation (including lighting) shall be placed at the backside of the Right of Way to ensure
safety to the public. Any pole placed in violation of this requirement will be required to be moved to the
appropriate location at the company's expense. Exceptions may be approved by the County Engineer.
All underground installations shall (these are minimum depths — utility may place deeper):
a. be placed at a minimum depth of forty-eight (48) inches below the top of the pavement;
b. be at least thirty-six (36) inches below ditch flow line when installation is within the area measured
from top of bank to top of bank;
c. be at least forty-eight (48) inches below ditch flow line if low pressure gas or petroleum lines. For
high pressure gas and petroleum lines, see High Pressure Pipelines requirements listed below;
d. not be closer than ten (10) feet from the edge of pavement. Exceptions may apply in rights of way of
less than 60 feet.
4. Water Lines: All water lines must be a minimum 36 -inches below the ditch flow line and cased.
Waterlines shall be cased if crossing under the roadway.
5. Utilities in all new developments that have 60 feet or greater of right of way shall be installed within
designated locations based upon the type of utility. The locations shall be as follows: (measured from
back of right-of-way).
Power— 0 to 2 feet, nominally P
Phone — 2 to 4 feet, nominally 3'
Gas — 4 to 6 feet, nominally 5'
Cable — 6 to 8 feet, nominally 7'
6. Utilities with less than 60 feet right-of-way in all new developments shall install the utility in a similar
manner as referenced in No. 3 above; however, the County Engineer or its designated representative will
provide final approval of each utility location.
7. The length of any trench to be opened in advance of the pipe, conduit or ducts may not be longer than 400'
if left open over night or unattended.
Crossings under a county road shall:
a. be bored or jacked. ABSOLUTELY NO OPEN CUTS WITHIN COUNTY ROAD PAVEMENT;
b. be pressure grouted for the full length of the crossing if the annular space between pipe and casing and
soil exceeds one (1) inch. Brazos County must be given 24 hours notice of pressure grouting
operations and have the opportunity to have an inspector on site to observe pressure grouting
operations;
Vol. _.LL4�_ P9• ��
c. TxDOT Standard Specification Item 476 shall be followed for all boring, jacking, tunneling and joints.
9. Bore Pits:
a. no pits shall remain open longer than 2 days;
b. all pits shall have proper traffic control measures in place. See Traffic Control Plan listed above.
c. pits shall NOT be located within ten (10) feet from the edge of pavement without prior approval from
the County Engineer or his representative;
d. when pits are to remain open for more than 8 hours, due diligence will be used in protecting.the spoil
pile to prevent drainage problems;
e. based upon soil conditions, the County Engineer or his representative may require shoring to protect
pavement integrity;
f. based upon soil conditions, the County Engineer or his representative may require pits be placed
further from the edge of road.
10. Any installation within ten (10) feet of edge of pavement shall meet the following:
a, location must be approved by the County Engineer or his representative
b. backfilled with cement stabilized material.
c. based upon soil conditions, the County Engineer or his representative may require shoring to
protect pavement integrity.
d. all excess water and mud shall be removed from the trench prior to backfilling. Any backfill placed
during a rainy period or at other times where excess water cannot be prevented from entering the
trench will be considered TEMPORARY and shall be replaced with PERMANENT cement stabilized
material as soon as weather permits;
e. all disturbed base and pavement materials shall be removed and restored to the satisfaction of the
County Engineer or his representatives.
f. no side or lateral tamping to fill voids under the base and pavement materials is allowed.
11. Company must be careful to not jeopardize the slope or integrity of the shoulder of the road. In tire event
Company damages the slope, shoulder or any other portion of the right-of-way, Company will be
responsible for repairing the damage and replacing the right-of-way to the condition it was prior to
commencing construction.
12. Operation of construction and/or maintenance equipment on the traveled surface of any improved County
road will not be permitted, except in an instance whereby the laying, construction, maintenance and/or
repair of cables, conduits and/or pole lines cannot be accomplished by any other method and in this event
all such equipment shall be of the rubber tire variety. Appropriate traffic control shall be provided
meeting TMUTCD requirements.
13. In the event said construction and/or maintenance and/or repair requires Company to remove, cut or
jeopardize any section of the road (asphalt, cement, road base, etc.), Company will be required to provide
a performance bond or letter of credit securing necessary repairs. Said bond amount will be determined by
the County Engineer.
14. The applicant shall submit a letter of "No Objection" from the Army Corps of Engineers for all
designated wetlands and environmentally sensitive lands.
E. Emer2encv work
1. In the event Company is required to perform emergency services, that requires excavation in a County
Right of Way, and unable to notify the County Engineer prior to conducting emergency repairs, Company
VOL ,obl g� Fig.
shall notify County Engineer within 24 hours of beginning construction/repairs. This will allow the
County Engineer's Office an opportunity to inspect the site to ensure the integrity of the County Right of
Way and traffic safety controls used.
F. Repairs to existing facilities
1. Maintenance and/or repair to existing cables, conduits, and/or pole lines which require disturbance of the
soil, shall not be performed until plans describing such maintenance and/or repair have been approved by
the County Engineer or its designated representative and a permit has been obtained.
G. Relocation of utilities
1. When and if the County Engineer determines that it is necessary for the construction, repair, improvement,
alteration or relocation of all or any portion of said road, any or all poles, wires, pipes, cables or other
facilities and appurtenances authorized hereunder, shall be removed from said road, or reset or relocated
thereon, as required by the County Engineer within a reasonable time as determined by the County
Engineer and Utility Company, and at the expense of the Utility Company.
H. High Pressure Pipelines
1. All utility Permits for high pressure pipelines (generally 60 PSI or greater), whether pertaining to
controlled access or non -controlled access installations, should contain the following additional
information in the description of the permit.
-diameter
-wall thickness
-material specification
-minimum yield strength
-maximum operation pressure of the pipeline
2. With the exception of the maximum operation pressure of the pipeline, this information is to be supplied
for both the carrier pipe and the casing.
3. Assurance must also be given that the installation material and design meet the minimum Federal Safety
Standards for Liquid and Gas Pipe Lines. Assurance must be provided on company letterhead and signed
by an authorized representative of the company.
4. Petroleum Pipelines:
Depth
Type of Pipeline (below deepest ditch grade) Special Requirements
Encased Pipe Less than 10' Must be covered with concrete pad at least 36" deep
Encased Pipe Greater than 10' No concrete pad required
Non -Cased Pipe Less than 10' Must be covered with concrete pad at least 48" deep
Non -Cased Pipe Greater than 10' No concrete pad required
Concrete pad shall be minimum of 3" thick and width shall be pipe diameter plus 18" minimum
5. Under no circumstances will a pipeline be installed parallel to a County Road within the Right -of -
Way. Transmission lines have been determined to be petroleum pipelines (which includes natural
gas lines) and shall not be parallel to a County Road.
6. Natural Gas Distribution is a line that serves the final customer.
Vol.
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30
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENT(S) FOR THE 2016-2017 BUDGET YEAR
NO. 16/17 11.1-11.12
On this the 13th day of December 2016 at a regular meeting of the Commissioners' Court, the
following members were present:
A. Duane Peters, County Judge, Presiding
B. Lloyd Wassermann, Commissioner, Precinct 1
C. Sammy Catalena, Commissioner, Precinct 2
D. Kenny Mallard, Commissioner, Precinct 3
E. Irma Cauley, Commissioner, Precinct 4
F. Karen McQueen, County Clerk
The following proceedings were held:
THAT WHEREAS, on 13th day of December 2016 the Court heard and approved a budget
amendment for the 2016-2017 budget year for Brazos County, Texas; and
WHEREAS, expenditure is necessary due to the necessityto meet unusual and unforeseen conditions
which could not be reasonably included in the original budget adopted 6 September 2016, the following
amendment(s) to the original budget are hereby authorized, as described on the attached page(s).
ADOPTED AND APPROVED this the 13th day of December 2016.
THE COADWSSIONERS COURT OF BRAZOS COUNTY, TEXAS.
By:
Duane Peters, County Judge
Original: County Clerk's Office and
Attached to the original budget
t Vol.
PROJ
67690000
30201
of funds to
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 16117 -11.1
12/13/2016
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 16t17-11.2
12/13/2016
FUND DIV ACCT PROJ DR1CR ACCOUNT NAME Increase Decrease
0100 11000500 67590000 CR Vehicle Equipment 2,300.00
0100 30301100 67890000 DR Vehicle Equipment 2,300.00
Non -Departmental and Constable Pet. #3 - Ingram
Reallocation of funds to the appropnate accolmt to urchase a radar for additional unit.
Vol. o& G P9..Lv-�—
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 16117 -11.3
12/1312016
FUND DIV ACCT PROJ DRICRJ ACCOUNT NAMEIncrease Decrease
0100 11000500 605000000 CR Building Maint. 20,000.00
0100 17000100 605000000 DR Building Maint. 20,000.00
Non -Departmental and Facilities Services
Reallocation of funds to the appropnate account to start the construction of the R&B - Shop Office Area.
2.n r p el
Co nt- udgeAgprova,w-
'rr.? r-sw«.,=t, " .�.3,,,Datesm
Vol. Pg. 2
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 16/17 -11.4
12/13/2016
FVNDJ DIV I ACCT PROJ I DR/CR ACCOUNT NAME Increase I Decrease
4500 63000500 80890000 CR Vehicles 29,952.00
4500 63000500 80892800 DR Vehicles - SO 29,952.00
General Capital Projects - SO Admin
Reallocation of funds to thea topnate account to purchase the replacement vehicle for Unit #130.
F+. G Pg. -lel-.
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 16117 . 11.5
12/1312016
FUND DIV ACCT PROJ
DRICR
ACCOUNT NAME
Increase Decrease
4500 63000500 80890000
CR
Vehicles
334.17
4500 91300000
DR
Transfer to General Fund
334.17
0100 49015000
CR
Transfer from General Capital Fund
334.17
0100 28000100 67890000
DR
Vehicle Equipment
334.17
General Ca ital Pro'ects and SO -Admin
Reallocation of funds to the appropriate account to p=hase the equipment for Unit #130.
Pg.
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 16/17-11.6
12113/2016
FUND DIV ACCT PROJ DR R ACCOUNT NAME Increase Decrease
8500 63000500 80890000 CR Vehicles 990.00
4500 63000500 80893040 DR Vehicles - Constable Pct. #4 990.00
General Capital Projects - Constable Pct. #4
Reallocation of funds to the appropr'ate account to purchase graphics for Units #804 & #806.
Vol. --- Pg. -::q -V%
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 16/17-11.7
12/13/2016
FUND DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease
0100 11000500 67286000 CR Equipment - Other 305.11
0100 36000100 67890000 DR Vehicle Equipment 305.11
Non -Departmental & Expo
Reallocation of funds to the appropr'ate account to purchase a tool box for the re lacement truck.
E
o?y6 pg. "y,
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 16117 -11.8
12/1312016
FUND DIV
ACCT PROJ
DR/CR
ACCOUNT NAME
Increase Decrease
4500 63000500
80211000
CR
Computer - Software
21,848.40
4500 1
91300000
1 DR
Transfer to General Fund
21,848.40
0100
49015000
CR
Transfer from General Capital Fund
21,848.40
0100 14000200
60211000
DR
Software - No Tag
21,843.40
General Ca ital Pro'ects and IT Services
Reallocation of funds to the appropriate account to purchase the SQL Server and Operating System Licensing to support the fmancial system
upgrade.
Vol._ P9• �"—
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 16117 -11.9
12/13/2016
FUND DIV ACCT PROJ DR1CR ACCOUNT NAMEDecrease
Increase
0100 11000500 67286000 CR Equipment - Other 760.00
0100 56001000 67286000 DR Equipment - Other 760.00
Non -De artmental & R&S
Reallocation of funds to the appropnate account to Purchase a portable gas air compressor.
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 16117 -11.10
12113/2016
FUND DIV ACCT PROJ DRICRI ACCOUNT NAME Increase Decrease
0100 56001000 65660000 CR Field Supplies 189.05
0100 56001000 67286000 DR Equipment - Other 189.05
R&B
Reallocation of funds to the appropnate account to urchase a portable gas air compressor.
FOL
Pg. ��8
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 16117 -11.11
1 211 312 01 6
FUND DIV ACCT PROJ DRICR
ACCOUNT NAME
Increase Decrease
4500 63000500 80890000
CR
Vehicles
217.75
4500 63000500 80892800
DR
Vehicles - SO
134.00
4500 63000500 80892820
DR
Vehicles - Jail
33.50
4500 63000500 80893020
DR
Vehicles- Constable Pct. 92
16.75
4500 63000500 80893030
DR
Vehicles - Constable Pct. #3
16.75
4500 63000500 80893040
DR
Vehicles - Constable Pct. #4
16.75
General Capital Projects
Reallocation of funds to the appropriate account for the state inspection fee for vehicles that have been purchased. (SO - 8, Jail - 2,
Constable Pct. #2 - 1, Constable Pct. #3 - 1, and Constable Pct. #4 - 1)
IVDG__. P . /19
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 16117 -11.12
12/1312016
FUNDI
DIV I ACCT PROJ I DRICR
ACCOUNT NAME
Increase
Decrease
4500
63000500 80100000 CR
Buildings
6,045,000.00
4500
63000500 80610000 CR
Parking Lot
111,000.00
4500
63000500 80170000 DR
Building -Juvenile Expansion
6,000,000.00
4500
63000500 80180000 DR
Bathroom - BoonevilleCemete
45000.00
4500
63000500 80611000 DR
Parking Lot - Booneville Cemetery
37,000.00
4500
63000500 80612000 DR
Parkin Lot - Tax Office
74,000.00
General
Capital Projects - Juvenile, Booneville Cemetery, and Tax Office
Reallocation of funds to the appropriate account for the Juvenile Expansion Project, the Booneville Cemetery Bathroom Project, Booneville
Cemetery Parking Lot Project and the Tax Office Parkin Lot Project.
Evol.
=P9-
The State of Texas, County of BRAZOS
We, the undersigned, as County Commissioners within and for Brazos County, and the
Honorable Duane Peters, County Judge of Brazos County, constituting the entire
Commissioners' Court of Brazos County, during a regular meeting of said Court have
examined the foregoing report and have caused an order to be entered upon the Minutes
of the Commissioners' Court of Brazos County approving said Report as presented and
submitted as true and correct by Laura Taylor Davis, Treasurer of Brazos County, as
provided for in the Revised Statutes of the State of Texas. (Texas Local Government
Code, 114.026)
i'1.
Witness my hand this day of ��/`� (� �I� A.D. 2016
wren McQueen
County Clerk, County of BRAZOS, State of Texas
Examined and approved in open Commissioners' Court this I✓ day of
Duane Peters, County Judge
Lloyd j *npann, Commissioner Precinct #1
Precinct #2
#3
Treasurer's Report for the MONTH OCTOBER 2016
Vol.
31
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BRAZOS COUNTY
COMMISSIONERS' COURT ACTION FORM
DEPARTMENT Road and Bridge DEPT. NUMBER 56001000
DATE OF COURT MEETING: December 13, 2016
ITEM: Consider and take action on acceptance of Kurten Business Park Phase 1 into the Brazos
County road maintenance system: the roads (portion of Innovation Drive and Commander Court)
and roadway drainage structures are in compliance with the Brazos County Subdivision and
Development Regulations. Site is located in Precinct 2.
SOURCE OF FUNDS: N/A
NOTES/EXCEPTIONS:
• Brazos County will assume no maintenance responsibility for drainage ways or easements
other than those running parallel to, or across the road/street rights of way. Private
drainage ways and easements shall be maintained by the individual property owners or the
Home Owners Association (HOA).
• Brazos County shall maintain the roadway, shoulders as needed and drainage facilities
which directly drain the roadway and associated ditches.
• The property owners/HOA shall be responsible for mowing and landscape maintenance of
all rights of ways and easements.
• County approved construction February 2014.
SUBMITTED BY:
R. kan Munger, P.E
County Engineer
CC2016
This Re s .s Ap proved / (or) Denied by Commissioners' Court
Date:
E. Duane Peters, County Judge
PERSONNEL
CHANGE OF STATUS REQUESTS
Commissioner Court Date: December 13, 2016
Department Submitting Information: Human Resources
Purpose of Submissions: Consider and Take Action on Change Requests
Department Submitting Employee Request Action Requested
Request(s) Applies To
Courthouse Security Carter, Carol Separation
Justice of the Peace Pct. 1
Juvenile Services - Detention
Lara-Hooge, Vera
Walker, Courtney
Bass, Bryston
Delgado, Elizabeth
McCloud, Travis
Ocampo, Pedro
Employment
Separation
Change in Status
Change in Status
Change in Status
Change in Status
Road and Bridge Smith, Carlton Separation
Sheriffs Office —Administration Hagen, Brian Change in Status
Pollock, Tammy Separation
Randall, Thomas Separation
Tax Office Collins, Ashlee Separation
Approved in Commissioners' Court: December 13, 2016
County Judge's or Commissioner's Signature:
(This Copy to be attached to minutes)
Fv
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_..._ S�
_ ___ .____ __ _
35