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HomeMy WebLinkAbout2016-11-29 10:00AM REGULARL MEETINGBRAZOS COUNTY BRYAN,TEXAS ILA m0V 23 A VI: 42 NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON NOVEMBER 29, 2016 AT 10:00 AM IN THE COMMISSIONERS COURTROOM OF THE COUNTY ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVE., SUITE 106, BRYAN, TX 77803 Invocation and Pledge of Allegiance - U.S. and Texas Flag - Chaplain G.H. Jones and Commissioner Cauley 2. Call for Citizen input and/or concerns Consider and take action on agenda items 3-8: 3. Request from the County Judge for the following personnel changes effective November 28, 2016: • a. Delete Transition Training -All, Class Code 0219, Position 1, Group NA, Step NA, Pay Code 014. This will have no impact on the FY 17 County Judge's budget. • b. Create Assistant DA -I, Class Code 0415, Position 12, Group NA, Step NA, Pay Code 013, Biweekly Rate $2,692.31. This will increase the FY 17 District Attorney's budget in the prorated amount of $83,735. 4. Extension of Contract # 2016-02R Jury Summons Notices with Information Management Solutions. 5. Consider and take action on the Bryan Texas Utilities (BTU) cost estimate of $11,567.46 to install 3 phase electric service at the new Citizen's Collection Site on Copperhead Road. In addition, BTU is requesting that Brazos County execute a Right of Way Easement for a 20' easement for these facilities. Site is located in Precinct 2. 6. Budget Amendments. Budget Amendments FY 16/17 9.1 - 9.5 Personnel Change of Status. Personnel Action Forms 8. Payment of Claims. 9. Sheriffs report on inmate population. 10. Announcement of interest items and possible future agenda topics. 11. Call for Citizen input and/or concems 12. Adjourn. Vof. �_ P . PUBLIC COMMENTS Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four minutes per person. Persons are invited to submit comments in writing on the agenda items and/or attend and make comment at the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas Constitution. As a Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in attendance at any Regular, Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to, and/or addressing the Court; in participating in public discussions before the Court; and in all actions in the presence of the Court. Those members of the public who are inappropriately attired and/or Me do not conduct themselves in an orderly and appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and/or continued disruption of the meeting may result in a Contempt of Court Citation. it is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or group. Neither is it the intention of the Court to allow a member (or members) of the public to insult the honesty and/or integrity of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively. Accordingly, profane, insulting or threatening language directed toward the Court and/or any person in the Court's presence and/or racial, ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following sanctions: 1. cancellation of a speaker's time; 2. removal from the Commissioners Court; 3. a Contempt Citation; and/or 4. such other and/or criminal sanctions as may be authorized under the Constitution, Statutes and Codes of the State of Texas. The County Commissioners Court can deliberate or take action only ff a matter has been listed on an agenda properly posted prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However, responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County Judge and/or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite existing policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act Section 551.042. INVOCATION Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Court. The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave., Suite 106, Bryan, TX 77803 is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two working days before the meeting. To make arrangements, please call (979) 361-4102. r v MINUTES NOVEMBER 29, 2016 BRAZOS COUNTY COMMISSIONERS COURT REGULAR MEETING A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Administration Building, 200 South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday, November 29, 2016 with the following members of the Court present: Duane Peters, County Judge, Absent; Lloyd Wassermann, Commissioner of Precinct 1; Sammy Catalena, Commissioner of Precinct 2; Kenny Mallard, Commissioner of Precinct 3; Irma Cauley, Commissioner of Precinct 4, Presiding; Karen McQueen, County Clerk. The attached sheets contain the names of the citizens and officials that were in attendance. Invocation and Pledge of Allegiance - U.S. and Texas Flag - Chaplain G.H. Jones and Commissioner Cauley 2. Call for Citizen input and/or concerns There was no citizen's input. Consider and take action on agenda items 3-8: 3. Request from the County Judge for the following personnel changes effective November 28, 2016: • a. Delete Transition Training -All, Class Code 0219, Position 1, Group NA, Step NA, Pay Code 014. This will have no impact on the FY 17 County Judge's budget. • b. Create Assistant DA -I, Class Code 0415, Position 12, Group NA, Step NA, Pay Code 013, Biweekly Rate $2,692.31. This will increase the FY 17 District Attorney's budget in the prorated amount of $83,735. A copy is attached. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner LLoyd Wassermann. Passed. 4-0. Ayes: Catalena, Cauley, Mallard, Wassermann. Absent: Peters. 4. Extension of Contract # 2016-02R Jury Summons Notices with Information Management Solutions. A copy of the extension of contract is attached. Motion: Approve, Moved by Commissioner Kenny Mallard, Seconded by Commissioner Sammy Catalena. Other. 4-0. Ayes: Catalena, Cauley, Mallard, Wassermann. Absent: Peters. 5. Consider and take action on the Bryan Texas Utilities (BTU) cost estimate of $11,567.46 to install 3 phase electric service at the new Citizen's Collection Site on Copperhead Road. In addition, BTU is requesting that Brazos County execute a Right of Way Easement for a 20' easement for these facilities. Site is located in Precinct 2. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner LLoyd Wassermann. Passed. 4-0. Ayes: Catalena, Cauley, Mallard, Wassermann. Absent: Peters. 6. Budget Amendments. Budget Amendments FY 16/17 9.1 - 9.5 9.1 Transfer funds from Non -Departmental to Emergency Management. 9.2 Reallocate funds for Facility Services. 9.3 Transfer funds from General Fund Contingency to Departmental DDEA. 9.4 To recognize monetary donation to Sheriffs Office -Administration. 9.5 Transfer funds from General Fund Contingency to District Attorney. Motion: Approve, Moved by Commissioner Kenny Mallard, Seconded by Commissioner Sammy Catalena. Other. 4-0. Ayes: Catalena, Cauley, Mallard, Wassermann. Absent: Peters. Personnel Change of Status. Personnel Action Forms A copy of the Personnel Change of Status requests is attached. Motion:, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Kenny Mallard. Other. 4-0. Ayes: Catalena, Cauley, Mallard, Wassermann. Absent: Peters. 8. Payment of Claims. Claims 7150560-7150723 Motion: Approve, Moved by Commissioner Kenny Mallard, Seconded by Commissioner LLoyd Wassermann. Passed. 4-0. Ayes: Catalena, Cauley, Mallard, Wassermann. Absent: Peters. 9. Sheriffs report on inmate population. Sheriff Chris Kirk stated there were 622 inmates in jail, 549 inmates are male and 73 are female, 27 have electronic monitors and 12 are pending for monitors. 10. Announcement of interest items and possible future agenda topics. There were no announcements. 11. Call for Citizen input and/or concerns There was no citizen's input. 12. Adjourn. Vol. Pg. The foregoing minutes of the Commissioners Court meeting held November 29, 2016 have been examined and are approved in open Court this 13A day of jUe_A_1 , 2016, in Bryan, Brazos County, Texas. I �) %I A Duane Peters County Judge Commissioner, Precinct 4 Attest: Karen' McQueen County Clerk Llo�assermann Commissioner, Precinct ,7 u'- - Kenny Mal Commissioner, Precinct 3 Pg I Of & BRAZOS COUNTY COMMISSIONER'S COURT DAY OF20 ilo AM,WI,- Name (PLEASE PRINT) Organization (PLEASE PRINT) 4/:A Mss,(h^ Vol. P .� Pg�-of& BRAZOS COUNTY COMMISSIONER'S COURT DAY OF �� i� Jco c-�_, Name (PLEASE PRINT) 20� Organization (PLEAS4 PRINT) T�c-P6 n § §(\ J \ j §| lotk | lga 2 § ! ■ � \ § | § |! | ! § ® a ) 2 I! k 2 » (++� 7§!k ! § 2 ! a ) 7 ■ / � § §(\ J \ j 44 � k e lotk lga 2 § 44 � k e Wj O U w F Vol._ pg- .ZZ -1 s S s gBp CL e b V d r e x o°o m u>I 0O 0 o � � a O a Wj O U w F Vol._ pg- .ZZ -1 0 wee 8 a 8 t� 8 00 8 3 e 8 Li ; O U r F von. _,Z �/�_ Pg. _ :� E+ 8 Li ; O U r F von. _,Z �/�_ Pg. _ :� 0 0 n M O Fy E: 8 F+ h �gg 9 a Wi N U S p CQ W a N Q �^ F � �• y ca€= MC c�05� m U y i u w0 9 m° 5 a 0 0 n M O Fy E: 8 F+ h �gg 9 a Wi N U Brazos C04�ty Purchasinti Department 200 SOUTH TEXAS AVE SUITE 352 BRYAN, TX 77803 PHONE (979).361.4290 FAX (979) 3614293 November 4, 2016 Information Management. Solutions 2416 Brockton Ste. 105 San.Antonio, Texas 78217 Attn: Thomas KellyDowe Picone: 210426.4994 ext. 18 Entail: Kelly@totalims.00m Be.- Extension ofConrrad#2016-02Rpreviouslyknown as 2013-56jorJury SnmmonsNoBces Brazos County appreciates the quality work your company bes ,provided and would like to exercise an extension option for contract #2016-02R previousiy known as 2013-56 Jury Sammons Noixgs and' in mijuaction with contract #4400001829, Printing and Mailing Services wish Travis County, XX All terms, conditions, and pricing shall remain the same. This extension will.start November 26, 20'16 upon Commissioner's Coati 6pnroval and no through Decentber 25, 2016. To accept the extension option, please lill.out.the information and sign below. Retuta .the signed documents by email to cnotton@brazoscountytx.gov or fax to (979) 361=4293. Please then submit the original signed dodumeats and an updated Certificate of insurance by mall to the address listed'above. Please return acceptance as soon as possible. If you have any questions, I maybe reached at (979) 361.4291. Contact Name* r(�� INFOAMATION MANAGEMENT SOLUTIONS Authorized Signature Duane"Peters, County Judge on Date 11 21 Date 4 BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPARTMENT: Road & Bridge MEETING DATE: November 29, 2016 SUBJECT: Electric Installation and Right of Way Easement — BTU Consider and take action on the Bryan Texas Utilities (BTU) cost estimate of $11,567.46 to install 3 phase electric service at the new Citizen's Collection Site on Copperhead Road. In addition, BTU is requesting that Brazos County execute a Right of Way Easement for a 20' easement for these facilities. Site is located in Precinct 2. The following documentation is attached for reference: • Copy of Letter and Invoice • Copy of Right of Way Easement and Attached Exhibit "A". SUBMITTED BY: Darrell W. Kolwes Right of Way Agent This request is W APPROVED / ❑ Precinct 2 by Commissioners' Court Duane Peters, County Ju 6 DATE: l Za 5 November 18, 2016 Mr. Gary Arnold Brazos County 12722 Copperhead Rd Bryan, TX 77803 Dear Mr. Arnold: Investigation#: 16081131912 Your request for 200amp 120/208v overhead service has been Investigated. Your cost to provide this service is $11567.46. Included in this cost is installing two 40' poles, 237' overhead primary wiring, and three 25kva transformers. The internal wiring serving your structure (if applicable) and the installation of the meter can, weather head, etc. is your responsibility. Please note that this AIC amount is based on the line routing we discussed and is subject to change 90 days from the date of this letter. BTU will furnish the electric meter and meter can to you at no cost. However, you or your electrician must pick up the meter can from the BTU warehouse located at 611 Union Street, Bryan, Texas. Please reference your assigned investigation number, 16081131912, when obtaining the meter can from the BTU warehouse. Before your project can be scheduled construction, I need the following items returned to me: AIC invoice and payment with investigation number referenced on the check, BTU's Information Desk at 205 E. 28th Street is open between the hours of 8AM and SPM, Monday through Friday excluding City holidays. They will be happy to assist you with accepting your AIC payment and any other requested paperwork. Please use your assigned investigation number, 16081131912, to identify any correspondence you may have with our office. A copy of the project job print is included. I appreciate the opportunity to answer any questions you may have and to provide you with competitive reliable electric service. Sincerely, Deedra Rodriguez Line Designer Office: 979-821-5749 Cell: 979-777-8054 Fax: 979-821-5796 Email: droddguez@btutilites.com ------------ Vol. ail . Pg. �?' BRYAN TENAS ununES ffjrr[!, THEDIMMMMYOU CHARGE TO: Mr. Gary Arnold Brazos County 12722 Copperhead Rd Bryan, TX 77803 MAIL REMITTANCE TO: Bryan Texas Utilities Attn.: Deedra Rodriguez Inv. #: 1808R31912 P. O. Box 1000 Bryan, Texas 77805 NOTE: Do not include AIC payment in your monthly BTU bill. Investigate Number. 1608-R-31912 RIGHT OF WAY EASEMENT STATE OF TEXAS) Map Number. 276-424 COUNTY OF BRAZOS} KNOW ALL MEN BY THESE PRESENTS That Brazos County hereinafter called the Grantors, for a good and valuable consideration, the receipt and sufficiency of which Is hereby acknowledged, do grant unto the City of Bryan, a Texas home rule municipal corporation, doing business as 'Bryan Texas Utilities" ("BTU'j and to its successors and assigns, an easement and right-of-way upon, under, over, and "cross property owned by Grantor and located in the County of Brazos State of Texas, which property (the "Property') is described as follows: (Descr/be only the part of Grantor's Property covered by this easemeng BEING called a tract of land consisting of 10. acres, being suited In the Isaiah Curd, Tract 37.2, Being more particularly described in volume 12660 and page 246 of the official deed records of Brazos County, Texas. (herein the "Property') BEGINNING and ending as shown on the attached Exhibit "A". The width of this easement hereby granted is described as follows: A 20' electrical easement as shown on the attached Exhibit "A". (herein the "Easement") The Easement Area granted by this instrument (the'Easement) Is subject to the following conditions: 1. BTU has the right to Install, operate, relocate, construct, reconstruct, add to, maintain, inspect, patrol, enlarge, repair, remove and replace Utility Facilities upon, over, under, and across the Property Included in the Easement and to remove Utility Facilities from the Property, and the right of Ingress and egress on Grantor's property adjacent to the Easement for the same purposes. For purposes of the Easement, the phrase "Utility Facilities' shall Include a variable of number of cables, conductors or wires, Insulators, cross arms, protective devices, meters, terminal boxes, transformers, structures, poles, props, guys, anchors, conduit, and other necessary and desirable devices relating to electric energy and/or communication. 2. BTU has the right to trim andlor remove, from the Easement, without payment due to Grantor, all trees, branches, underbrush or any other obstruction which might endanger or Interfere with the operation, safety, or efficiency of the Utility Facilities on the Property on which the Easement Is located. 3. The Grantor covenants for Itself, his or her personal representatives, executors, and/or successors and assigns, not to place or maintain any building, structure, or any other obstruction on or within the Easement, or to use the surface of the Easement Area for any purpose that would interfere with or prevent the use by BTU of the Easement for the purposes set forth herein. The Grantor shall have the right to use the surface of the Easement for streets, roads, driveways, alleys, walks, gardens, lawns, plantings or park areas and any other like uses. 4. BTU has the right to assign all or part of the rights granted to it, pursuant to this Agreement it receives under the Easement. The Easement will inure to the benefit of BTU and BTU's successors and assigns. 5. Grantor acknowledges and agrees that the location of the Easement Is based only on preliminary surreys and that the rights granted by this Easement shall apply to the actual location of Utility Facilities, when constructed. 6. Grantor binds Grantor and Grantor's heirs, successors, and assigns to WARRANT and FOREVER DEFEND, all and singular, the rights and premises granted to BTU by this instrument. 7. Grantor covenants, represents and warrants that Grantor has good and marketable title to the Property and the unqualified right to grant the privileges contained herein. Page l of 2 Investigate Number. 1608-R-31912 �yq //'� Map Number:72 6-424 IN/�W//IJjNESS WH OF, the Grantors execute this instrument this (/7 ff day of /IG�J. _AD 2016. STATE OF COUNTY OF Before me, the undersigned authorky, on this day personally appea subscribed to the foregoing Instrupoent and acknowledged to me tN con "ration therein expressed. 'ven under my hand and seal of Notary Publid State of IN WITNESS WHEREOF, the Grantors execute this instrument this AD 2016. vhose name is for the purposes and f2a! Ift'sTIIANY i3CKS1'ROM •( �, ' Notary 14rblic �VIJ STRrr OF TEXAS i5" M Comm. rix OkKN)2ol9 STATE OF COUNTY OF Before me, the undersigned authority, on this day personally appeared whose name Is subscribed to the foregoing Instrument and acknowledged tome that executed the aame for the purposes and consideration therein expressed. Given under my hand and seal of office this _ day of , AD 2016. Notary Publid Stale of IN WITNESS WHEREOF, the Grantors execute this instrument this AD 2016, day of STATE OF COUNTY OF Before me, the undersigned authority, on this day personally appeared whose name is subscribed to the foregoing Instrument and acknowledged tome that executed the same for the purposes and consideration therein expressed. Given under my hand and seal of office this _ day of , AD 201 S. Notary Public/ State of IN WITNESS WHEREOF, the Grantors execute this Instrument this , AD 2016, day of STATE OF COUNTY OF Before me, the undersigned authority, on this day personally appeared whose name Is subscribed to the foregoing instrument and acknowledged tome that executed the same for the purposes and consideration therein expressed. Given under my hand and seal of office this _ day of , AD 2016. Notary Public/ State of Page 2 of 2 Vol. ^��� Pg. �� vol._ pg.� �/� BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2016-2017 BUDGET YEAR NO. 16/17 9.1— 9.5 On this the 29th day of November 2016 at a regular meeting of the Commissioners' Court, the following members were present: A. Duane Peters, County Judge, Presiding B. Lloyd Wassermann, Commissioner, Precinct I C. Sammy Catalena, Commissioner, Precinct 2 D. Kenny Mallard, Commissioner, Precinct 3 E. Irma Cauley, Commissioner, Precinct 4 F. Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on 29th day of November 2016 the Court heard and approved a budget amendment for the 2016-2017 budget year for Brazos County, Texas; and WHEREAS, expenditure is necessary due to the necessity to meetunusual and unforeseen conditions which could not be reasonably included in the original budget adopted 6 September 2016, the following amendment(s) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 29th day of November 2016. THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS. Original: County Clerk's Office and Attached to the original budget Pg E - -Lq -I I to the BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No.16117 - 9.1 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 16117 - 9.2 11129/2016 FV01--F _.. BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 10117 - 9.3 iii2otgnas FUND DIV ACCT PROJ DRICRI ACCOUNT NAME Increase Decrease 0100 11001500 61130000 CR IContinzenev 116479.49 0100 11200200 59100000 DR IDDEA - Collections 2,082.67 0100 12000100 59100000 DR I DDEA -Cour Treasurer 1,077.47 0100 12500100 59100000 DR IDDEA -Risk Mann went 538.00 0100 15000100 59100000 DR I DDEA - Human Resources 84839 0100 16500100 59100000 DR I DDEA - Purchasing 282.74 0100 17000100 59100000 DR DDEA - Facilities Services 11 156.59 0100 18000100 59100000 DR DDEA -Cour Attorney 41.12 0100 20000100 1 59100000 DR DDEA - District Clerk Admin 1613.14 0100 1 20010000 1 59100000 DR DDEA - District Clerk - Jury Services 9,1903-1 0100 21000100 59100000 DR DDEA - County Clerk 19 893.35 0100 2200010000100 59100000 DR DDEA - 85th District Court 679.00 0100 22100000 591 DR DDEA - 272nd District Court 466.93 0100 22200100 59100000 DR DDEA - 361st District Court 6,763.28 0100 22500100 59100000 DR DDEA - Juvenile Court Referee 1,195.23 0100 23000100 59100000 DR DDEA- CCL #1 Admin 4,470.74 0100 23100100 59100000 DR DDEA - CCL #2 Admin 1 19556 0100 24101100 59100000 DR DDEA - JP Pct. #1 20,356.39 0100 24301100 59100000 DR DDEA - JP Pct. #3 15 818.52 0100 30301100 59100000 DR DDEA- Constable Pct. 03 48.67 0100 31000100 59100000 DR DDEA - Juvenile 11 135.10 0100 35500100 59100000 DR DDEA - Emergency Management 7551.79 0100 37000100 59100000 DR DDEA - Ag. Ext. 74.50 General Fund Contingency and De artmental DDEA To reallocate the DDEA balances from Fiscal Year 2016 to departments with carry over fiords. uu from the BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 16117.9.4 «14 Vol. BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 16117 - 9.5 1 112 912 01 6 FUND DIV ACCT PROD DR1CR ACCOUNT NAME Increase I Decrease 0100 11001500 61130000 CR Contingency 83 735.00 0100 19000100 51300000 DR Salary Staff 60 577.00 0100 19000100 53100000 DR Social Security 4,634.00 0100 19000100 53101000 DR Flex Benefit 55.00 0100 19000100 53200000 DR Retirement 8,481.00 0100 19000100 53300000 DR Employee Health Insurance 9,760.0 0100 19000100 53800000 DR Worker's Comp 228.00 General Fund Contingency and District Attorney Reallocation of fiords to the appropriate account for the creation of Assistant District Attorney, Class Code 0415 Position 12, effective 11/28/2016. Vol, � � ��J• �.— PERSONNEL CHANGE OF STATUS REQUESTS Commissioner Court Date: November 29, 2016 Department Submitting Information: Human Resources Purpose of Submissions: Consider and Take Action on Change Requests Department Submitting Employee Request Action Requested Request(s) Applies To County Judge Milam, Steve Separation Exposition Complex Juvenile Services — Detention Large, Christopher Separation Anderson, Shavonda Separation Zuniga, Irma Employment Approved in Commissioners' Court: November 29. 2016 County Judge's or Commissioner's S (This Copy to be attached to minutes) Vol. � Pg. 1