HomeMy WebLinkAbout2016-11-08 10:00AM REGULAR MEETINGM. MZTTITZOMW@��
BRYAN,TEXAS
NOTICE OF MEETING AND AGENDA
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BRAZOS COUNTY COMMISSIONERS COURT
THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN
REGULAR SESSION ON NOVEMBER 8, 2016 AT 10:00 AM IN THE
COMMISSIONERS COURTROOM OF THE COUNTY ADMINISTRATION
BUILDING, 200 SOUTH TEXAS AVE., SUITE 106, BRYAN, TX 77803
Invocation and Pledge of Allegiance
- U.S. and Texas Flag - Chaplain G.H. Jones and Commissioner Wassermann
2. Call for Citizen input and/or concerns
Consider and take action on agenda items 3-17:
3. Payment Authorization to American Fire & Safety Inc. in the amount of $15,593.00 for
Sensitivity Testing & Fire Alarm Testing for Brazos County Detention Center. Amount
was not included on the original Purchase Order.
4. Request approval of payment authorization reimbursing Investigator Scott Biddle in the
amount of $199.92 for purchase of equipment maintenance items; a purchase order
was not obtained in advance.
5. Approval of the following donations to be used to assist with the Employee Luncheon:
• $100 - Insurors of Texas
• $500 - Janice Buchanan with Al G Valic
6. Approval of the following job descriptions:
• a. Class Code 0832, Position 12- Temp. Attendeant, Building &
Grounds(1040 hrs.) for Exposition Complex
• b. Class Code 0819, Position 02- Building Event Worker for Brazos Center
7. Request from Expo Center to purchase CAT DP30N diesel forklift truck and a John
Deere 5085E utility Tractor in place of the Kubota Loader that was approved in FY17
HOT Capital Budget. See memo attached for detail of funding sources.
8. Renewal of contract # 17-084R Stall Shaving and Pellets.
r
9. Request to advertise RFP #17-243 Renovation of Building for Employee Medical Clinic
and Voter Administration.
10. Final Plat of Indian Lakes Subdivision, Phase XXIII (23); Lots 1-14, Block 34; 46.712
Acres; J.M. Barrera Survey, A-69; (College Station ETJ) Brazos County, Texas. Site is
located in Precinct 1.
11. Approval of Treasurer's Report for September 2016 and Quarter Ending 9/30/16.
12. Tax Refund Applications for the following:
• a. Jimmy & Juanita Meyer -overpayment -$5.65
• b. Service Title Co. -overpayment -$20.15
• c. Affordable Mobile Homes -overpayment -$38.22
• d. Clayton Raemsch-overpayment-$8.09
• e. Five Nine Seven Ltd Partnership -overpayment -$21.33
• f. Festive Homes -overpayment -$31.32
• g. WFG Lender Services -overpayment -$52.31
• h. Tem Bostwick -overpayment -$24.25
13. Budget Amendments.
a. Budget Amendments FY 15/16 58.1-58.3
b. Budget Amendments FY 16/17 6.1 - 6.8
14. Personnel Change of Status.
Personnel Action Forms
15. Payment of Claims.
16. Convene into Executive Session pursuant to Texas Government Code 551.087 to
discuss or deliberate economic development negotiations.
17. Consider and possible action on Executive Session.
18. Sheriffs report on inmate population.
19. Announcement of interest items and possible future agenda topics.
20. Call for Citizen input and/or concerns
21. Adjourn.
vol. Pg.
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PUBLIC COMMENTS
Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four
minutes per person. Persons are invited to submit comments in writing on the agenda items and/or attend and make comment at
the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional
Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas Constitution. As a
Constitutional Court, the Brams County Commissioners Court also possesses the power to issue a Contempt of Court Citation
under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in attendance at any Regular,
Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to,
and/or addressing the Court; in participating in public discussions before the Court; and in all actions in the presence of the
Court. Those members of the public who are inappropriately attired and/or who do not conduct themselves in an orderly and
appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and/or continued disruption of
the meeting may result in a Contempt of Court Citation.
It is not the intention of the Brains County Commissioners Court to provide a public forum for the demeaning of any individual or
group. Neither is it the intention of the Court to allow a member (or members) of the public to insult the honesty and/or integrity
of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively. Accordingly,
profane, insulting or threatening language directed toward the Court and/or any person in the Court's presence and/or racial,
ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following sanctions:
1. cancellation of a speaker's time;
2. removal from the Commissioners Court;
3. a Contempt Citation; and/or
4. such other and/or criminal sanctions as may be authorized
under the Constitution, Statutes and Codes of the State of Texas.
The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted
prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The
Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. Wwever, responses
from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without
notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County Judge
and/or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite existing
policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act Section
551.042.
INVOCATION
Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court. The
views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not
necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required
to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the
business of the Court.
The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave., Suite 106, Bryan, TX 77803 is
wheelchair accessible. Fiandicap parking spaces are available. Any request for sign interpretive services must be made two
working days before the meeting. To make arrangements, please call (979) 361-4102.
MINUTES
NOVEMBER 8, 2016
BRAZOS COUNTY COMMISSIONERS COURT
REGULAR MEETING
A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the
Brazos County Commissioners Courtroom in the Administration Building, 200 South
Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday,
November 8, 2016 with the following members of the Court present:
Duane Peters, County Judge, Presiding;
Lloyd Wassermann, Commissioner of Precinct 1;
Sammy Catalena, Commissioner of Precinct 2;
Kenny Mallard, Commissioner of Precinct 3;
Irma Cauley, Commissioner of Precinct 4;
Karen McQueen, County Clerk, Absent.
The attached sheets contain the names of the citizens and officials that were
in attendance.
Invocation and Pledge of Allegiance
- U.S. and Texas Flag - Chaplain G.H. Jones and Commissioner Wassermann
2. Call for Citizen input and/or concerns
Marie Wolfe, resident of the Nantucket Subdivision asked that the email she sent on
November 3, 2016 to Judge Peters and Commissioner Wassermann be placed in the
Court record. Ms. Wolfe stated that nineteen (19) counties have held either Public
Hearings or have approved No Thru Truck signs. Ms. Wolfe is requesting that this be
placed on the agenda and a Public Hearing is scheduled.
A copy is attached.
Consider and take action on agenda items 3-17:
3. Payment Authorization to American Fire & Safety Inc. in the amount of $15,593.00 for
Sensitivity Testing & Fire Alarm Testing for Brazos County Detention Center. Amount
was not included on the original Purchase Order.
Motion: Approve, Moved by Commissioner Kenny Mallard, Seconded by Commissioner
Irma Cauley. Other. 5-0. Ayes: Catalena, Cauley, Mallard, Peters, Wassermann.
4. Request approval of payment authorization reimbursing Investigator Scott Biddle in the
amount of $199.92 for purchase of equipment maintenance items; a purchase order
was not obtained in advance.
Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by
Commissioner Kenny Mallard. Passed. 5-0. Ayes: Catalena, Cauley, Mallard, Peters,
Wassermann.
5. Approval of the following donations to be used to assist with the Employee Luncheon:
• $100 - Insurors of Texas
• $500 -Janice Buchanan with AIG Valic
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner LLoyd Wassermann. Other. 5-0. Ayes: Catalena, Cauley, Mallard, Peters,
Wassermann.
Approval of the following job descriptions:
• a. Class Code 0832, Position 12- Temp. Attendeant, Building &
Grounds(1040 hrs.) for Exposition Complex
• b. Class Code 0819, Position 02- Building Event Worker for Brazos Center
A copy of the job descriptions is attached.
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner LLoyd Wassermann. Passed. 5-0. Ayes: Catalena, Cauley, Mallard,
Peters, Wassermann.
Request from Expo Center to purchase CAT DP30N diesel forklift truck and a John
Deere 5085E utility Tractor in place of the Kubota Loader that was approved in FY17
HOT Capital Budget. See memo attached for detail of funding sources.
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner LLoyd Wassermann. Passed. 5-0. Ayes: Catalena, Cauley, Mallard,
Peters, Wassermann.
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Renewal of contract # 17-084R Stall Shaving and Pellets.
A copy of the renewal of contract is attached.
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner Lloyd Wassermann. Passed. 5-0. Ayes: Catalena, Cauley, Mallard,
Peters, Wassermann.
Request to advertise RFP #17-243 Renovation of Building for Employee Medical Clinic
and Voter Administration.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Kenny Mallard. Passed. 5-0. Ayes: Catalena, Cauley, Mallard, Peters, Wassermann.
10. Final Plat of Indian Lakes Subdivision, Phase XXIII (23); Lots 1-14, Block 34; 46.712
Acres; J.M. Barrera Survey, A-69; (College Station ETJ) Brazos County, Texas. Site is
located in Precinct 1.
Motion: Approve, Moved by Commissioner Lloyd Wassermann, Seconded by
Commissioner Irma Cauley. Passed. 5-0. Ayes: Catalena, Cauley, Mallard, Peters,
Wassermann.
11. Approval of Treasurer's Report for September 2016 and Quarter Ending 9/30/16.
The Court voted unanimously to receive, approve and order filed as submitted the
Treasurer's report for September 2016. A copy is attached and made a part of these
minutes.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Sammy Catalena. Passed. 5-0. Ayes: Catalena, Cauley, Mallard, Peters, Wassermann.
12. Tax Refund Applications for the following:
• a. Jimmy & Juanita Meyer -overpayment -$5.65
• b. Service Title Co. -overpayment -$20.15
• c. Affordable Mobile Homes -overpayment -$38.22
• d. Clayton Rae msch-overpayment-$8.09
• e. Five Nine Seven Ltd Partnership -overpayment -$21.33
• f. Festive Homes -overpayment -$31.32
• g. WFG Lender Services -overpayment -$52.31
• h. Terri Bostwick -overpayment -$24.25
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Kenny Mallard. Passed. 5-0. Ayes: Catalena, Cauley, Mallard, Peters, Wassermann.
13. Budget Amendments.
Ell
a. Budget Amendments FY 15/16 58.1 - 58.3
58.1 Reallocate funds for Court Support -Civil.
58.2 Reallocate funds for General Capital Improvements - Information Technology
Services.
58.3 Reallocate funds for Jail - Medical Services.
b. Budget Amendments FY 16/17 6.1 - 6.8
6.1 Transfer funds from General Fund Contingency to Information Technology Services.
6.2 Reallocate funds for Facility Services.
6.3 Transfer funds from Non -Departmental to Sheriff's Office -Administration.
6.4 Transfer funds from Non -Departmental to Constable, Precinct 1.
6.5 Transfer funds from Non -Departmental to Constable, Precinct 2.
6.6 Transfer funds from Non -Departmental to Constable, Precinct 3.
6.7 Transfer funds from Non -Departmental to Constable, Precinct 4.
6.8 Transfer funds from Non -Departmental to Information Technology Services.
Motion: , Moved by Commissioner Irma Cauley, Seconded by Commissioner LLoyd
Wassermann. Passed. 5-0. Ayes: Catalena, Cauley, Mallard, Peters, Wassermann.
14. Personnel Change of Status.
Personnel Action Forms
A copy of the Personnel Change of Status requests is attached.
Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by
Commissioner Irma Cauley. Passed. 5-0. Ayes: Catalena, Cauley, Mallard, Peters,
Wassermann.
15. Payment of Claims.
Claims 7149962-7150129
Claim numbers were misread in Court as 7149964 - 7150129. The correct claim
numbers are 7149962 - 7150129.
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner LLoyd Wassermann. Other. 5-0. Ayes: Catalena, Cauley, Mallard, Peters,
Wassermann.
16. Convene into Executive Session pursuant to Texas Government Code 551.087 to
discuss or deliberate economic development negotiations.
At this point, the County Judge announced the Court would consider items 18 through
20 then return to convene into Executive Session.
Having considered the previously noted agenda items, at 10:10 a.m. the County Judge
stated that the Court would convene into Executive Session to deliberate pursuant to
Texas Government Code 551.087 as stated above.
The following individuals were asked to stay for the meeting:
Candy Gallego, Executive Assistant
Bill Ballard, Civil Counsel
Kendra Suhling, Civil Counsel
Katie Butler, County Auditor
Irene Jett, County Budget Officer
17. Consider and possible action on Executive Session.
At 10:47 a.m. the County Judge announced the meeting open to the public
and announced that no action would be taken on the Closed Executive Session.
18. Sheriff's report on inmate population.
Sheriff Chris Kirk stated there were 619 inmates in jail, 541 inmates are male and 78 are
female, 47 have electronic monitors and 14 are pending for monitors.
19. Announcement of interest items and possible future agenda topics.
There were no announcements.
20. Call for Citizen input and/or concerns
There was no citizen's input.
21. Adjourn.
Vol. _ Pg. _
The foregoing minutes of the Commissioners Court meeting held November 8, 2016
have been examined and are approved in open Court this 13—*— day of
,Y,C& be,f� , 2016, in Bryan, Brazos County, Texas.
Duane Peters
County Judge
Lloyd Ntassermarm
Commissioner, Precinct 1
W2��7-
y Catal a Kenny Ma ar
Commission r, Precinct 2 Commission , Precinct 3
Commissioner, Precinct 4
Attest:
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Karen McQueen
County Clerk
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BRAZOSCOUNTY
COMMISSIONER'S COURT
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Brazos County
Job Description
Last Updated: September 2016
Tempie4mw 1.2 ee116=12 /
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Novo27018
Class Number:
819
j Title:
Building Event Worker—,----
orker_Pay
PayGroup:
07
_
Department: _
PReports
[-Brazos Center _
FLSA Status:
Non Exempt
To:
Director and Event Coordinator
Approved Date:
10!0112016
EEOC Category:
Service/Maintenance
Position End
Date:
09130/2017
Temporary
Employee
Make sure sound levels are appropriate for each group.
I
During events you should be visible and available.
Signature:
� – -----
General summary_
This Is a temporary part time position that Involves being responsible for the safety of the customers, setting up the rooms as specified in the layout
book, overseeing the cleanliness of the. building and grounds, and must meet the customer's expectations as far as courtesy and prompt response to
their requests.
Cleaning the restroom floors with wet mops and disinfectant and vacuuming mats at the beginning of each shift.
Restock the paper towels, hand soap and toilet paper,
Cleaning the floors with wet mops for spills and food.
Dust mop the concourse, assembly rooms and hallways regularly to remove excess dirt.
1
Autoscrub assembly room floors before setting up the tables and chairs.
Empty all trash containers at the end of the event/evening.
Before the event seek out the person in charge and Introduce yourself and tell them where you can be found throughout the event.
Make sure sound levels are appropriate for each group.
During events you should be visible and available.
Check restrooms every 30 minutes.
Lock rooms that are not being used. Lock office when you are not in it and leave it locked at the end of the night.
Check the areas the caterer or bartender use for cleanliness before they leave.
When an event is coming to an end you are to be present in the room.
i
Before leaving for the night, check all rest rooms, clean and restock as needed.
i
iVacuum mats in hoot of tloors and in restrooms.
Tum off all Interior lights in the building.
Store equipment and supplles appropriately.
I
Make sure all exterior doors are locked.
Close overhead door completely. V
acuumofflce every evening.
Priorities are, Safety, Customer Service, Rules enforcement and Cleanliness
Other Duties as assigned_(19§)_______._
Vol. ��___+�'9•
S
y ervision
Received: From Director and EventCoordinator
Given: This Is anon -supervisory position.
Education
Required: High School graduation or its equivalent.
Preferred:
J To p --e r -f o-rm —th I s -]-o b -s -u c -r, -e s -af u I I y—,a n -Individual - -- must b a able to perform a a c
I requirements listed below are representative of the knowledge, skill and/or
Certificates, Licenses,
Registrations
Required: 1 None.
Preferred: --I I
uemanas
Abilities
The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential
functions. While performing the duties of this job, the employee is regularly required to sit; use hand to finger.
handle, or feel; reach with hands and arms; band and kneel; and talk and hear. The employee frequently is
required to stand and walk. The employee must frequently lift and/or move objects weighing up to 50 pounds,
such as tables and table carts. Specific vision abilities required for this job Include close vision, distance vision,
and the ability to adjust focus.
i Ability to follow oral and written Instructions: ability to learn to use janitorial equipment and supplies; ability to
be courteous to the public and coworkers. Must be In good physical condition to perform strenuous work and
heavy lifting; must be reliable and able to make good decisions.
jj-rpicaii I iii -
6w-orke-n-v'i-r-o*n-m--e'n—tc-h-ar-a-ct-e6-s-tic-s-d-e-�-d-bed--h-e-m-a,r-erepre—sentafive—of-t-h,o--s*e-a—nemployee —encounters
-
I while performing the essential functions of this job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions. The noise level In the work environment is usually
moderate. The employee is constantly required to work closely with others as a part of a team to perform
multiple tasks simultaneously, and switch from one task to another. The employee Is frequently required to
work under time pressures and meet deadlines.
AP OVED
Duane Peters Date
County Judge
IVol. - 'q 413 P9. -Z✓L I
Class Number:
Pay Group:
FLSA Status:
Approved Date:
Position End
Date:
Brazos County
Job Description
Last Updated: September 2014
pas , i2
Template Revision 1.2 0811 92012
832 Title: Temporary Attendant, Building & Grounds (1040 hrs.)
09 Department: Exposition Complex
Non Exempt r Reports To. Event Supervisor, Event Coordinator & All Managers
10/01/2016 l EEOC Category: i Service / Maintenance
Temporary x x —
09/30/2017 I Employee
Signature:
General Summary:
' Performs and monitors daily operational responsibilities including janitorial duties, responsibilities and maintenance of the Brazos County Exposition ,
Complex including setting -up, cleaning and tearing -down events.
Essential Duties:
Operates light to moderate equipment such as tractors with implements forklifts and skid steer loaders; Sets upltears down rodeo equipment, horse ,
stalls, cattle ties, panels and pens; Sets up/tears down meeting and event rooms, including stages, dance floors, tables, chairs and equipment and
assists with the sound/electrical system setup and/or tear down; Cleans meeting and event rooms, including sweeping, vacuuming and taking out
trash; Cleans restroorns, including using commercial chemicals to remove stains/odors and keeps them free of litter; Strips, waxes, buffs and scrubs
floors as needed and instructed. Keeps all floors dusted, mopped, and vacuumed; Changes light bulbs and distributes supplies as necessary; Assists
In painting and other maintenance projects as necessary; Raises flags daily, weather permitting, takes down flags before leaving unless otherwise
specified; Operates a vacuum cleaner and hand cleaning materials, supplies and equipment; Cleans windows, doors, floors, water fountains, and
furniture; Keeps air conditioning adjusted to use requirements; Empties and cleans waste receptacles and properly disposes of trash; Assists visitors
in a polite manner during events at the Exposition Complex; Keepsjanitorial and storage areas clean and organized; Must be willing to work various
hours as needed including some nights, weekends, holidays, etc.; Communicates with Exposition Complex administrative assistant/secretary
regarding janitorial supply inventory; Assists as necessary in inventory control including equipment and consumables; Assists in scheduling work,
creating assignments andlor monitoring work as necessary for part-time andior temporary building atteodantslstaff.
Supervision
Received: ', Event Supervisor, Event Coordinator &All Managers
Education
Required: i High school graduation or its equivalent; or any equivalent combination of education and experience that
provides the required knowledge skills and abilities.
Preferred
W red: ; At least one year
Preferred: Some experience in operating a tractor andior related equipment is preferred.
Certificates, Licenses,
voi. P9.1 �
,_ _._.
Typical: The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable accommodations maybe made to enable
individuals with disabilities to perform the essential functions. While performing the duties of this job, the
employee is regularly required to sit; use hand to finger, handle, or to feel; reach with hands and anus; bend
and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must
frequently lift and/or move objects weighing up to 100 pounds, such as bags of mulch and rocks. Specific
vision abilities required for this job include close vision, distance vision, and the ability to adjust focus.
Knowledge, Skills, &
Abilities
- - _
Typleal: ;Safe operation of custodial and maintenance equipment, including the safe use of commercial cleaning
chemicals. Ability to follow oral and written instructions; ability to learn the proper use of janitorial equipment
i and supplies; ability to make minor repairs; ability to communicate and work effectively with co-workers; ability
to perform physical and strenuous work; and an ability to understand and follow Brazos County safety policies.
i
Work Environment
The work environment characteristics described here are representative of those an employee encounters
while performing the essential functions of this job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions. The noise level in the work environment is
frequently loud. The employee is constantly required to work closely with others as a part of a team to perform
multiple tasks simultaneously, and switch from one task to another. The employee is frequently required to
work under time pressures and meet deadlines. The employee may be exposed to extreme weather
conditions.
7::I�
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Duane Peters Date
County Judge
Vol.
NVA
Tabulation 17.084R previously known as 2015-66
Stall Shaving and Pellets
Contract end date of December 15, 2017
45A�4 '"5 5 ii.
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Agri -Wood Products
Brad Hairston
Item#
Product
min- ,.. VIM#_ f ",l f�
a _ wWm
1
Shavin s
Item Name:
Bagged Shavings
Dry Nest Shavings
Item #
NIB
NIB
Delivered Price/Bag
$3.75
$6.80
Compressed Volume
3.2 cubic Ft.
3.5 Cubic Ft.
Expanded Volume
7 Cubic Ft.
10 Cubic Ft.
Moisture
less than 10%
NIB
2
e ets
Item Name:
Bagged Pellets
Pellets
Item #
0005CMP
NIB
Delivered Price/Bag
$4.23
$3.85
Compressed Volume
N/B
NIB
Expanded Volume
NIB
N/B
Moisture
more than 10%
NIB
Pellet Size
114 Inch
NIB
Recommendation: Agri -Wood Products: Item 1 (Shavings)
Brad liaairston: Ite 2 (Pellets)
Approv d by ssi ne"s Court on this day of 2016 by
holding the position of ht. rt w i dP��
Brazos County
o,.
" Purchasing Department
200 SOUTH TEXAS AVE SUITE 352 BRYAN, TX 77803
PHONE (979) 361-4290 FAX (979) 3614293
September 8, 2016
Brad Hairston
Phone: 512-760-6161
12000 FM 908 South
Email: bradhrstnl@gmail.com
Rockdale, TX 76567
Re: Renewal of Contract for Stall Shavings and Pellets #17-084R previously known at #2015-66
Brazos County appreciates the work provided by your company and would like to exercise the renewal option for
Stall Shavings and Pellets. All terms, conditions, and pricing shall remain the same. This renewal will be for one
year and will start December 15, 2016 through December 15, 2017.
Item 1: Stall Shavings awarded to Agri -wood Products
Item 2: Bagged Pellets awarded to Brad Hairston
To accept the renewal option, please fill out the information and sign below. Return the signed documents by email
to enorton@brazoscountytx.gov or fax to (979) 361-4293. Please then submit the original signed documents and an
updated Certificate of Insurance by mail to the address listed above. Please return acceptance as soon as possible.
If you have any questions, I may be reached at (979) 361-4291.
/ 5Id 7b0 Cl" Prg�Ce/l
Contact Name: t9raA ct' 61"ec, Pet, 's n 'telephone: q-791571- a911/- r7/,s9 Cfl/l
bran hrsf6716�q,-,o,,•I,to '-�
E -Mail: Q I r59 Co kovrl tni a�� Fax:
BRAD HAIRSTON
Authorized Signature Date
BRA OUNTY
111
Duane Peters, Comity Judge Date
:(9tra-zos-tounty
purchasing . Department
��r SLRTF AVE '352 URYAZ'.'TX ln�1
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, 34440,1
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AGRI-WOODPRODV&f§E
{--Brazos-County
Purchasing Department
200 S. TX AVE., SUITE 352 BRYAN, TX 77803
PHONE, (979) 361-4290 FAX (979) 361-4293
BRAZOS COUNTY
BID/RFP/RFQ DOCUMENTATION SHEET
The Purchasing Department would like to request Commissioner's Court approval to
advertise and go out for proposals on the following:
DATE: November 1, 2016
BID NUMBER:
REQUEST FOR PROPOSAL NUMBER: 17-243
REQUEST FOR QUALIFICATIONS NUMBER:
TITLE: Renovation of Building for Medical Clinic & Voter Admin.
REQUESTING DEP
APPROVAL SIGNA
DATE APPROVED:
Judge
I I to
Vol.Pg.
10
BRAZOS COUNTY
COMMISSIONERS' COURT
ACTION FORM
DEPARTMENT Road and Bridge DEPT. NUMBER 56001000
DATE OF COURT MEETING: November S, 2016
ITEM: Consider and take action on the Final Plat of Indian Lakes Subdivision, Phase XXIII
(23)' Lots 1-14, Block 34, 46.712 Acres; J.M. Barrera Survey, A-69: (College Station ETJ)
Brazos County, Texas. Site is located in Precinct 1.
SOURCE OF FUNDS: N/A
NOTES/REQUIREMENTS:
• Owner: Smiling Mallard Development, Ltd.
o Engineer/Surveyor: McClure & Browne Engineering/Surveying, Inc.
SUBMITTED BY:
R. Alan Munger, P
County Engineer
ACKNOWLEDGED BY:
zk4le 6tl4-','�
Commissioner Lloyd Wassermann
Precinct 1
This Request isIt ED / DENIED [ ] ommissioners' Court
E. Duane Peters, County Judge
Date
Vol. Pg. /WSJ
Jun. 21. 2005 3:23PM Brazos County Road & Bridge
Application for Development
Brazos County Subdivision and Development Regulations
Brazos County Engineering Department
2617 Hwy 21 West, Bryan, Texas 77803
(979) 822-2127
No, 0946 P. 2
Office Use Only.
Master Plan_ Final Plat ✓ Ra7Plat
Amending Plat-
- —
Property DeccripZon:•:
Road Location:_ of 1NTEASec7ir .j or C)g&f
rANYo.✓ DR. { We,g
Legal Description:LjtJDtAr� LRttES PNATk A3r 6Lack
3`lr Lr -r- /-/q
Subdivision Description
Subdivision Name; .IND IA10 l_gztrr P1Y4SE93
Total number of lots: ty Total Acreage:
Property Owner
Ownername(s): Swrrr.yN(r 4,ALLA!?4 DBJELor".EW-r'I Lr&.
C.turcntmailing address: _364� 29�' sem. JTE. 1-t,I
fk
?ANI ?�! 778°.t
Phonenumber(s): (22y� feplf
Applicant or Authorized Agent, Engineer or Surveyor
NamoandAddress:-rAhyIT M,4A �Ea SA. i
A ORerJ' .iS t445`-)kf
Phone nt nw,$): _ OWI) Pyt-- 113d"1
Name and Address:
Phand numtbees):
Application is for
Residential (yr Mobile Home Park () Commercial ( )
Other ( )
Is any of the property located in a Floodplain or Flood Hazard area? /yo (yes/no)
AA.*wledgmeet: The flood hazard boundary maps mrd othv flood dun used by Brazos County in evatuatiag flood hazards to
proposed developmeals are considered teasontblo and sequela for regulatory purposes and are based on the best available scientific
W engrae ermg data On rare sessions greater floods can and will occur and flood heights may be increased by manmade or natural
zonas. Issuance ate Floodplain Per ni t In accordance with the Brazos County Flood Damage Prevention Ordinance docs not imply
that development outside the areas of special flood hazard will be.free from flooding or flood damage Issuance of a permit shot not
create liabili"n the part ofnrams County or any officer or employee of Brazos County in the event flooding or flood damage does
ouur.
Is pan or all of the property within an ETJ of a City? YE -5- (yes/no)
SII any construction occur in TxDOT right-of-ways! No (yes/no)
Application Check List.
Copies of finished plat with corrections (if any):
G,� 9 copies to Brazos County
@! One (1) copy to Brazos County Health Dept.
14— One (I) copy to Brazos County 911
gi One (1) copy to local Water District or Company
Letters of approval (to be sent by the approving institution directly to Brazos County Engineering):
11 Letter from Brazos County Health Dept. - For onsite sewage evaluation.
❑ Letter from Brazos County 9 11 - For road names.
❑ Letter from Water District or Company.- Stating water availability, etc.,
if property is within an ETJ of a city:
❑ Approval notification from appropriate city.
Applicant attest that they have signed this application in the capacity designated, if any, and firrther attests
That they have read document and the statement contained herein and any and are Imo and factual. All
applicants are encouraged to review the County Regulations prior to any plat submittal, it Is understood that
this application is not finished or dated until all documents listed above are filed at the Brazos County
E4aeering Of17oc and all applicable blanks am filled in the application above.
2 1� a 6 116
Applicant's Signature - Date
County Witness
Jun, 27, 2005 3:23PM Brazos County Road & Bridge
No. 0946 P. 3
Engineer/Surveyor Check List for Plat Pre -Approval
F3� 1) Property Iccated within a City Extra Territorial Jurisdiction (BTJ), contact with
that Clty ii.yrgUired before plat appcoYEd
G,� 2) Drawn oa 24" x 36" sheet to scale of 100' per inch or larger; If more than one sheet, an
indgx sheet showing entire subdivision at a scale of 500 feet per inch or larger.
t
B-- 3) Include the words; "MASTER DEVELOPMENT PLAN—NOT FOR RECORD" or
"FINAL PLAT" or "RE -PLAT' or "AMENDING PLAT' in letters W high.
9�' 4) Vicinity map which includes enough ofsurrounding area to show general location of
subject'propetty;in relation to major roads and any city limits and county boundaries. No
scale required but include north arrow.
N'� 5) Title Block with the follo%* information;
0— Name and address ofsubdivider, recorded owner, planner, engineer and surveyor.
CY Proposed name of Subdivision. (Subdivision name & sheet names will be approved
through the Bums County 911.) (Replats need to retain original subdivision name.)
IRI Data of preparation, (Include the date of any revisions on the plat)
ta- Engineer's scale in feet.
C9' Total area intended to be developed.
t� Re -plat or Amending Plat, existing lot and block description or Abstract name and
number.
12� 6) North Arrow.
er' 7) Location 6f any current city or county limit lines, ifapplicable.
G- S) Subdivision boundary indicated by heavy lines. Boundary must inclode all of parent tract.
9) Descriptions by metes and bounds of the subdivision which shall close within accepted
land surveying standards. (Shown on drawing, not separate description)
ir� 10) Primary control points or descriptions and ties to such control points, to which, later, all
dimensions, angles, bearings, block numbers, and similar data shall be referred. The plat
shall be located with respect to a corner of the survey or tract, or an original corner of the
original survey of which it is a part.
11) Name of contiguous subdivisions and names of owners of contiguous parcels of
unsubdivided land, and an indication whether or not contiguous properties are platted.
19�_ 12) Location of the 100 Year Floodplain and Floodway, if applicablcq according to the most
recent available data
3' 13) Nota the FEMA FIRM Map panel number and revision date on plat.
ld^ 14) Topographic information, including contours at two foot (2 ft.) intervals, ftowline
elevation and flow direction.
11- 15) Proposed drainago concept shown on plan, showing now paths to primary system.
Jun. 27. 2005 3:24PM Brazos County Road & Bridge No. 0946 P. 4
C3�
16) Cocate and Describe, with accurate dimensions, bearings or deflectipn angles and radii,
area, center angle, degree of eurvahrre, tangent distance and length of all curves; show
!existing items that are intersecting or contiguous with the boundary ofor forming a
boundary with the subdivision, as wallas, those within the subdivision; for the
"following:
. ;
Existing
Proposed
t3�
9- , Streets: continuous or end in a cul-de-sac, stubbed out streets must end into a
temp, tum around unless they are shorter that 100 feet
fY
31 Public and private R,O.W. locations, width(s) and names. (All existing and
proposed RO. W,'s sufficient to meet County and City Regulations, if
applicable,)
Er'
G-� Street offsets and/or intersection angles meet ordinance.
[3�
ty Alloys
al
Ul Reserve tracts.
fY
tY Well site locations.
Pipelines: label company with volume and page,
m/
U-� Utility Services. (water, wastewater, electrical, natural gas, cable, phone, etc.)
Um
13 Easements.
fY
rr Drainage Structures and improvements per engineering analysis.
(Y
1]1�- A number or letter to identify each lot or site and each block.
t�
[V Public areas.
B- Other Public improvements, locluding but not limited to parks, schools and
other public facilities,
t9� 17) All off-site easements for infrastructure coustruotion must be shown on the final plat with
a volume and page listed to indicate where the separate instrument easements were filed.
Separate instrument easements must be filed prior or concurrently with final plat.
PK- 18) Proposed phasing. The Master Plan and each phase must be able,to stand alone to meet
ordinance requirements. Infrastructure costs should be separate for each phase of the
subdivision. '
fY 19) Bring this check list with one copy of plat for pre -approval to meeting; date and time set
by County Engineer or Planner. Meeting location set at County Engineering office.
Brazos County Engrttoedng
Road & Bridge Deparhnent,
2617 Hwy 21. West
Bryant, Texas 77803
(979)822-2127
Jun. 27. 200h 3:24PM Brazos County Road & Bridge No. 0946 P. 5
Brazos County Pre -Application For Plat Approval Date:
Master'Plan Final Plat ✓ Re -Plat Amending Plat
ala"Pate & Timc assigned for Application and Plat Rcvicw with"county Enginccr.or Planoee
Description of ProparV:
Subdivision Name: t N D r ,4A✓ LAV E -I PNASlr d 3
PropettyLocarion; S4`TN or 1NT&2SE(7/oN of Cd,4C- Cq.jYo,✓ LIZ C (RpVeY6 CaJF
Legal Description: __/wprAl- L4WEs AMASF ,Z3� 3t�Cu 34 Lots /-/y
Applicant or Authorized Agent:. —rx 4w is M.4 2Ti,� EK .
Phone Number (s): ( 9 � 5) m- 6- 43'pN
This is a notification to Brazos County that a plan for development exists for this noted plea of property.
Tlds is not the official Application for Development. Ibis also does not commit the Applicant listed above
to file an Application for Development or to file any type of plat for Record.
All properties within the County of Brazos are submitted to the rules and regulations set up by the Brazos
County Cotarnissionets Court. Copies of the Brazos County Subdivision and Development Regulations and
the Brazos County Flood Damage Prevention Ordinance are available from the Braws County Engineering
and Planning Departments. All applicants are encouraged to review the regulations prior to any plat
submittal.
Attached is R general check list to be used by a Registered Engineer a Registered Professional Land
Surveyor, Iicenwl by the State ofTexas, for the sole purpose of summarizing the needs of a finished plat.
All County and City Ordinances and Regulations must be met This is nota short list of details of said
regulations. Details of the idems listed are In said ordinances, and said ordinances take precedence over this
check fist.
Applicants Signature.
Comments:
11.26 /a
Date of Signature
V'I`I • r �i `%� - p9•�
I
The State of Texas, County of BRAZOS
We, the undersigned, as County Commissioners within and for Brazos County, and the
Honorable Duane Peters, County Judge of Brazos County, constituting the entire
Commissioners' Court of Brazos County, during a regular meeting of said Court have
examined the foregoing report and have caused an order to be entered upon the Minutes
of the Commissioners' Court of Brazos County approving said Report as presented and
submitted as true and correct by Laura Taylor Davis, Treasurer of Brazos County, as
provided for in the Revised Statutes of the State of Texas. (!Texas Local Government
Code, 114.026) C� `1
Witness my hand this U day of I�(rk//7V'PXYW,tJ— (� A.D. 2p0�1�6� P�
4/t�tbl Al(- w,*N J�'� - d`" 'y7�/ 1&4
Karen McQueen
County Clerk, County of BRAZOS, State of Texas
Examined and approved in open Commissioners' Court this — RIIN— day of
k�py"V>� 2016.
Duane Peters, County Judge
Lloyd Wassermann, Commissioner Precinct #1
v Ca le , Commissioner Precinct #2
Kenny Mallardmrniiss oner Precinct #3
Treasurer's Report for the MONTH SEPTEMBER 2016
AND O/E 9/30/16
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13
13RAZOS COUNTY, TE\AS
BUDGET ANIENDMENT(S) I-ORTHE 2015-2016 BUDGET YEAR
NO. 15/16 58.1 —58.3
On this the Sth day of November 2016 at a regular meeting of the Conunissioner Court, the following
members were present:
A. Duane Peters, County Judge, Presiding
B. Uoyd Wasserman[, Commissioner, Precinct 1
C. Sammy Catalena, Commissioner, Precinct 2
D. Kenny Mallard, Commissioner, Precinct 3
E. Irma Cauley, Commissioner, Precinct 4
P. Karen McQueen, County Clerk
The following proceedings were held:
I'IT:YI WHEREAS, on Sth day of November 2016 the Court heard and approved a budget
amendment for the 2015-2016 budget year for Brazos County, Texas; and
Wli EREAS, expenditttre is necessary clue to the necessity to meet unusual and unforeseen conditions
which could not be reasonably included in the original budget adopted S September 2015, the following
antendment(s) to the original budget are hereby authorized, as described on the attached page(s).
ADOPTED AND APPROVED this the Sth day of November.
'I'llE COAIMISSIONERS COURT OF BRAZOS COUNTY, TExAS.
By: ��—
Duane Peters, County htdgc
Original: County Clerk's Office and
Attached to the original bucket
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 15116 - 58.1
1118/2016
FUND DIV ACCT PROJ TDR/CR ACCOUNT NAME Increase Decrease I
0100 11020000 72209000 CR CRT Appointed Interpreter X33.00
0100 11020000 51641000 DR Visiting Jud_es 533.00
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Court Su nn - Civil
Reallocation of fund's to the proper account to cower for payroll in FY 16.
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 15116 - 58.2
ifirb-fr r5L•"
FUND DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease.
4500 63000500 50203000 CR Computer Hardware 22,600.96
4500 63000500 60211000 DR Sofn�•are -No "I ag 22.60096
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General Ca it:d Im racements - I'I'
Reallocation of funds to the roter account due to Hieing.
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 15116 • 58.3
111812016
FUNDI DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease
0100 25003000 53200000 CR Retirement 2.700.00
il
0100 28003000 72270000 DR Dental Services 2.700.00
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Jail Medical Serrices
Reallocation of Ponds to the proper account for inmate dental service completed in FY 17.
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BRAZOS COUNTY, TEXAS
BUDGETAMENDMENTS) PORTiIE 2016-2017 BUDGET YEAR
NO. 16117 6.1 — 6.8
On this the Sth clay of November 2016 at a regular meeting of die Commissioners' Court, the following
members were present
A. Duane Peters, County Judge, Presiding
B. Lloyd Wassermann, Commissioner, Precinct I
C. Sammy Catalcna, Commissioner, Precinct 2
D. Kenny Mallard, Commissioner, Precinct 3
F'.. lana Cattley. Commissioner, Piechtct d
P. Karen McQueen, County Clerk
The following proceedings were held:
THAT W1117REAS, on Sth day of November 2016 the Court heard and approved a budget
amendment for the 2016-2017 bud.uet year for Brazos County, "Texas, and
W1I EREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions
which could not be reasonably included in the original buclget adopted 6 September 2016, the following
amendments) to the original budget are hereby authorized, as described on the attached page(s).
ADOPTED AND APPROVED this the Sth clay of November 2016,
THE COMNIIISSIONERS COURT OF 13IL\ZOS COUNTY, TEXAS.
1 . j &,
3y
Duane Peters, County Judge
Original: County Clerk's Off ice and
Attached to the original budget
4�, aq� tilt) ��:7:
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 16117 • 6.1
111812016
FUND DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease
0100 11001500 61/30000 CR Contim,cncc 12.600A0
0100 140001001 (1501000 DR travel 1 12.600.00
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General Fund Contingencnand IT
Reallocation of funds to the correct division and account for travel in the IT Department. Funds were reduced durine the F1' ! 7 budget
process by mistake.
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 16/17 - 6.2
11/812016
FUND DIV ACCT PROD DRICR ACCOUNT NAME Increase Decrease
0100 17000100 65051000 CR Air CondiHeatina taint 527,536.00
0100 17000100 65056000 CR Plumbin A -mint. 77,225.00
0100 17000100 71206700 DR Maintenance 605.061.00
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Facilities services
Reallocation of funds to the correct account for the following projects: AI -IU Drive., (Brazos Center) 523,330, DX AC System Upgrade (BV
Museum of Natural History) S 160.056. DX AC System Upgrade (Admin Building) 593,100, AI -III Unit h'2 Replacement (Jail) $ 195.790, X) D
AC Sgcm U parade (AG Extension Buildine) $52,530. and Water Heater Replacenrent Jail) $77,225.
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 16117 • 6.3
11/812016
FUND DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME Increase Decrease
0100 11000500
67590000
CR
Vehicle Equipment 153.45157
0100 25000100
65150000
DR
Com niter Maintenance 6,234.SS
0100 25000100
67590000
DR
Vehicle F. ui ment 147,22699
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iNon
-Departmental and SO Admin
Reallocation of funds to the correct division and account for the purchase of the arbitrators upg.ades.
IHHE
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Vol. ads Pg. / ��
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 16117 • 6.4
11/8/2016
DIV ACCT PROJ
DR/CR
ACCOUNT NAME
Increase Decrease
l 1000500 67590000
CR
Vehicle E uinment
23.42536
KUNOD
1 30101100 65150000
DR
COn1R1[er Maintenance
733AS
30101100 67590000
UR
Vehicle f_c ❑i nncnt
21,694.SS
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Abe-Ue rarinrenlal and Constable I'll. 91
Reallocation of fn11dS to the correct division and account for the purchase of the arbitrators tip grades.
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 16117 - 6.5
1118/2016
FUND
DIV ACCT
PROJ
DR/CR
ACCOUNT NAME Increase I Decrease
oloo
11000500 67590000
I CR
Vehicle F. ui ment 1 57.859.19
O100
30201100 05150000
DR
Com liter Maintenance 1.650.33
0100
30201100 67590000
DR
VehicleEquipment 56.23S.S6
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Non -Departmental and Constnblc Pct. #2
Reallocation of funds to the correct division and account
for the purchase of the arbitrators a crudes.
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Vol._ P9 / ��
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 16117 - 6.6
11/8/2016
FUND DIV ACCT PROJ
DR/CRl
ACCOUNT NAME
Increase Decrease
0100 11000500 67890000
CR
VchicleE ui ment
33,110.96
0100 30301100 65150000
UR
Computer Maintenance
916.55
01 00 30301100 67890000
DR
VehicleE uinnent
32,19a.LI
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\bn-Dc jartntental and Constable Pct. 0
Reallocation of funds to the correct division and
aCCOnnt
for fie purchaKofthc arbitrams a parades.
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Vol, _: P, 1 �.5
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 16/17 - 6.7
11/812016
FUND DIV ACCT I PROJ
I DR/CRI
ACCOUNT NAME
Increase Decrease
0100 11000500 67590000
CR
Vehicle Equipment
33,755.62
0100 30401100 65150000
DR
Com uter Maintenance
1,10023
Ot00 30401100 (S7S90000
DR
Vehicle Equipment
32.655.40
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Non—Departmental and Constable Pct. r94
Reallocation of funds to the correct division and �ierount
for the purcimse of the arbitrators a )erades.
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FVolol.
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 16117 - 6.8
11/812016
FUND
DIV
ACCT PROJ
DRICRI
ACCOUNT NAME
Increase Decrease I
0100
11000500
67390000
CR IVehicleEquipment
I 3.507.22
0100
14000200
60211000
DR
Software - No'f10
1.499.15
OL00
14000200
65150000
DR
Com uter taint.
55032
0100
14000200
67590000
DR
VehicleC uiment
1,427.75
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Non -Departmental
and H' Services
Reallocation
of fiords to the cart cct division and account
for the purchase of the arbitrators upgrades.
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PERSONNEL I
CHANGE OF STATUS REQUESTS
Commissioner Court Date: November 08, 2016
Department Submitting Information: Human Resources
Purpose of Submissions: Consider and Take Action on Change Requests
Department Submitting Employee Request Action Requested
Request(s) Applies To
District Attorney Asher, Rashmin Employment
Jones, LaNette Change of Status
Exposition Complex
Large, Christopher
Employment
Facilities Services - Landscaping
Coghlan, Justin
Employment
Fleet Services
Martinez, Gonzalo
Employment
Juvenile Services- Detention
Garcia, Edgardo
Change of Status
Hernandez, Aric
Change of Status
Sims, Callie
Employment
Sims, Callie
Change of Status
Road & Bridge
Cook Jr., Aubrey
Employment
Ferro, Benjamin
Employment
Garcia, Jonathan
Separation
Tutt, Caron
Employment
Sheriffs Office -Admin.
Sheriff's Office — Detention
McCarroll, Sean
Kirk, Robert
Williams, John
Approved in Commissioners' Court: November 08
County Judge's or Commissioner's Signature:����/
(This Copy to be attached to minutes)
Vol.5 Pg.
Change of Status
Change of Status
Change of Status