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Home My WebLink About2016-10-25 10:00AM REGULAR MEETINGBRAZOS COUNTY BRYAN,TEXAS NOTICE OF MEETING AND AGENDA 20f6 OCT 21 , A It: 0! BRAZOS COUNTY COMMISSIONERS COURT CCAiT(C0K Ciii� �. Tc%JS 6 <' THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON OCTOBER 25, 2016 AT 10:00 AM IN THE COMMISSIONERS COURTROOM OF THE COUNTY ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVE., SUITE 106, BRYAN, TX 77803 Invocation and Pledge of Allegiance - U.S. and Texas Flag - Chaplain G.H. Jones and Commissioner Cauley 2. Call for Citizen input and/or concerns Consider and take action on agenda items 3-27: 3. Amended list of Judges and Alternates for November 2016. 4. Approval of Non -Profit Organization Application for Brazos County Inmate Work Crew Labor Tuesday November 29th and Monday December 5th to help set up and tear down the Radio MASH frame tents. 5. Request by the Child Welfare Board to accept cash donations for holiday gifts for children under/within the care of Department of Family and Protective Services. 6. Discuss and approve a request for Permission to Accept Donations for Youth in the Juvenile Detention Center. 7. Payment Authorization to Green Teams Inc. in the amount of $2,509.00 for September Landscape Maintenance per Contract #2012-36R (FYI 6); amount of invoice exceeded balance of purchase order. 8. Payment Authorization to Green Teams Inc. in the amount of $2,840.00 for September Landscape Service per Contract #2012-36R (FYI 6); amount of invoice exceeded balance of purchase order. 9. Payment Authorization to AHI in the amount of $94.80 for office supplies for Juvenile Referee (FYI 6); amount of invoice exceeded balance of purchase order. 10. Payment Authorization to Skyline Communications in the amount of $1,111.50 for Vol. _ �/ Icy. dispatch serve for Emergency Management (FYI 7); a purchase order was not obtained in advance. 11. Request approval by the Court of an exception to the County's Travel Policy regarding the per diem rate for SO/Constable Deputies traveling to Washington, DC in January 2017. 12. Approval of BlueCross/BlueShield Renewal Documents: • a. Benefit Program Application • b. Medical Benefit Summary • c. Dental Benefit Summary 13. Request from the Information Technology Department to approve a three year contract to renew the ServiceNow Incident Tracking and Configuration Management Software. 14. Request from the Information Technology Department for renewal of the Microsoft Enterprise Agreement; term of agreement is three years ending on October 31, 2019 15. Discuss and take possible action on a contract renewal with Victoria County for short term, pre -adjudication juvenile services. 16. Discuss and take possible action on a contract renewal with Victoria County for juvenile residential services. 17. Approval of Non -Renewal of contract # 2016-156R with Brisacash (aka Motor City Cash Machines LLC). 18. Approval of assignment of contract # 2016-191 from Delucia Mail Services to Anderton Group II, Ltd, dba Integ. 19. Request from Road and Bridge Department for indemnification in the amount of $50.00 for change fund loss resulting from past burglary during off-duty hours; it is requested that change fund be re-established. 20. The Final Plat of Lot 37R1 -A and 3782-A of the Green Branch Ridge Subdivision Phase Four Being a Replat of Lot 37R1 and 37R2 of the Green Branch Ridge Subdivision Phase Four; 4.66 Acres; Richardson Perry Survey, A-44; City of Bryan ETJ, Brazos County, Texas. Site is located in Precinct 2. 21. The Final Plat of Carrabba Industrial Park Phase 10A;11.00 Acre Tract; Stephen F. Austin League No. 10, A-63; (Bryan ETJ); Brazos County, Texas. Site is in Precinct 2. 22. Tax Refund Applications for the follo\Mng: • a. Tracy Davis -overpayment -$8.22 • b. Susan Christian -overpayment -$13.19 • c. Michael & Delia Williams -overpayment -$72.73 • d. Rudy Rios -overpayment -$161.11 23. Budget Amendments. a. Budget Amendments FY 15/16 56.1-56.2 b. Budget Amendments FY 16/17 4.1-4.22 24. Personnel Change of Status. Personnel Action Forms 25. Payment of Claims. , Fol. _tLL/ �_Pgl 26. Convene into the following Executive Sessions: • a. Executive Session pursuant to Texas Government Code 551.087 to discuss or deliberate economic development negotiations. • b. Executive Session pursuant to Texas Government Code 551.0785 for deliberations involving medical or psychiatric records of a county employee. 27. Consider and possible action on Executive Session. 28. Sheriff's report on inmate population. 29. Announcement of interest items and possible future agenda topics. 30. Call for Citizen input and/or concerns 31. Adjourn. Vol. PU. �76 PUBLIC COMMENTS Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four minutes per person. Persons are invited to submit comments in writing on the agenda items and/or attend and make comment at the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas Constitution. As a Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in attendance at any Regular, Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to, and/or addressing the Court; in participating In public discussions before the Court; and In all actions in the presence of the Court. Those members of the public who are inappropriately attired and/or who do not conduct themselves in an orderly and appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and/or continued disruption of the meeting may result in a Contempt of Court Citation. It is not the Intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or group. Neither is it the intention of the Court to allow a member (or members) of the public to insult the honesty and/or integrity of the Court, as a body, or any member or members of the Court, or County employees, Individually or collectively. Accordingly, profane, insulting or threatening language directed toward the Court and/or any person in the Court's presence and/or racial, ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following sanctions: 1. cancellation of a speaker's time; 2. removal from the Commissioners Court; 3. a Contempt Citation; and/or 4. such other and/or criminal sanctions as may be authorized under the Constitution, Statutes and Codes of the State of Texas. The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. hlowever, responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County Judge and/or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite existing policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act Section 551.042. INVOCATION Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not necessarily represent the religious beliefs or views of the Court In part or as a whole. No member of the community is required to attend or participate in the invocation and such decision Will have no impact on their right to actively participate in the business of the Court. The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave., Suite 106, Bryan, TX77803 is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two working days before the meeting. To make arrangements, please call (979) 361-4102. MINUTES OCTOBER 25, 2016 BRAZOS COUNTY COMMISSIONERS COURT REGULAR MEETING A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Administration Building, 200 South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday, October 25, 2016 with the following members of the Court present: Duane Peters, County Judge, Presiding; Lloyd Wassermann, Commissioner of Precinct 1; Sammy Catalena, Commissioner of Precinct 2; Kenny Mallard, Commissioner of Precinct 3; Irma Cauley, Commissioner of Precinct 4; Karen McQueen, County Clerk. The attached sheets contain the names of the citizens and officials that were in attendance. Invocation and Pledge of Allegiance U.S. and Texas Flag - Chaplain G.H. Jones and Commissioner Cauley 2. Call for Citizen input and/or concerns There was no citizen's input. Consider and take action on agenda items 3-27: Amended list of Judges and Alternates for November 2016. A copy of the amended list of Presiding Judges and Alternate Judges is attached. pg. i 1 e Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 5-0. Ayes: Catalena, Cauley, Mallard, Peters, Wassermann. 4. Approval of Non -Profit Organization Application for Brazos County Inmate Work Crew Labor Tuesday November 29th and Monday December 5th to help set up and tear down the Radio MASH frame tents. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner LLoyd Wassermann. Passed. 5-0. Ayes: Catalena, Cauley, Mallard, Peters, Wassermann. Request by the Child Welfare Board to accept cash donations for holiday gifts for children under/within the care of Department of Family and Protective Services. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner LLoyd Wassermann. Passed. 5-0. Ayes: Catalena, Cauley, Mallard, Peters, Wassermann. Discuss and approve a request for Permission to Accept Donations for Youth in the Juvenile Detention Center. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Sammy Catalena. Passed. 5-0. Ayes: Catalena, Cauley, Mallard, Peters, Wassermann. Payment Authorization to Green Teams Inc. in the amount of $2,509.00 for September Landscape Maintenance per Contract #2012-36R (FY16); amount of invoice exceeded balance of purchase order. This payment authorization request is made by the Facility Services Department. Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Catalena, Cauley, Mallard, Peters, Wassermann. Payment Authorization to Green Teams Inc. in the amount of $2,840.00 for September Landscape Service per Contract #2012-36R (FY16); amount of invoice exceeded balance of purchase order. This payment authorization request is made by the Facility Services Department. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 5-0. Ayes: Catalena, Cauley, Mallard, Peters, Wassermann. 9. Payment Authorization to AHI in the amount of $94.80 for office supplies for Juvenile Referee (FY16); amount of invoice exceeded balance of purchase order. Motion: Approve, Moved by Commissioner Lloyd Wassermann, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Catalena, Cauley, Mallard, Peters, Wassermann. 10. Payment Authorization to Skyline Communications in the amount of $1,111.50 for dispatch serve for Emergency Management (FY17); a purchase order was not obtained in advance. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Catalena, Cauley, Mallard, Peters, Wassermann. 11. Request approval by the Court of an exception to the County's Travel Policy regarding the per diem rate for SO/Constable Deputies traveling to Washington, DC in January 2017. A copy is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Sammy Catalena. Passed. 5-0. Ayes: Catalena, Cauley, Mallard, Peters, Wassermann. 12. Approval of BlueCross/BlueShield Renewal Documents: • a. Benefit Program Application • b. Medical Benefit Summary • c. Dental Benefit Summary A copy is attached. Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Catalena, Cauley, Mallard, Peters, Wassermann. 13. Request from the Information Technology Department to approve a three year contract to renew the ServiceNow Incident Tracking and Configuration Management Software. A copy of the renewal of contract is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 5-0. Ayes: Catalena, Cauley, Mallard, Peters, Wassermann. 14. Request from the Information Technology Department for renewal of the Microsoft Enterprise Agreement; term of agreement is three years ending on October 31, 2019 A copy of the renewal of contract is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Vol. WV c� P9, 1' Kenny Mallard. Passed. 5-0. Ayes: Catalena, Cauley, Mallard, Peters, Wassermann. 15. Discuss and take possible action on a contract renewal with Victoria County for short term, pre -adjudication juvenile services. A copy of the renewal of contract is attached. Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Catalena, Cauley, Mallard, Peters, Wassermann. 16. Discuss and take possible action on a contract renewal with Victoria County for juvenile residential services. A copy of the renewal of contract is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 5-0. Ayes: Catalena, Cauley, Mallard, Peters, Wassermann. 17. Approval of Non -Renewal of contract # 2016-156R with Brisacash (aka Motor City Cash Machines LLC). A copy is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Sammy Catalena. Passed. 5-0. Ayes: Catalena, Cauley, Mallard, Peters, Wassermann. 18. Approval of assignment of contract # 2016-191 from Delucia Mail Services to Anderton Group ll, Ltd, dba Integ. A copy is attached. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner LLoyd Wassermann. Passed. 5-0. Ayes: Catalena, Cauley, Mallard, Peters, Wassermann. 19. Request from Road and Bridge Department for indemnification in the amount of $50.00 for change fund loss resulting from past burglary during off-duty hours; it is requested that change fund be re-established. Budget Officer Irene Jett questioned which account would fund this request. Judge Peters said the money would either come from the Contingency Fund or the Road and Bridge Budget. Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Sammy Catalena. Passed. 5-0. Ayes: Catalena, Cauley, Mallard, Peters, Wassermann. 20. The Final Plat of Lot 37R1 -A and 37R2 -A of the Green Branch Ridge Subdivision Phase Four Being a Replat of Lot 37R1 and 37R2 of the Green Branch Ridge Subdivision Phase Four; 4.66 Acres; Richardson Perry Survey, A44; City of Bryan ETJ, Brazos Vol. _,�� P9• _�.. County, Texas. Site is located in Precinct 2. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner LLoyd Wassermann. Passed. 5-0. Ayes: Catalena, Cauley, Mallard, Peters, Wassermann. 21. The Final Plat of Carrabba Industrial Park Phase 10A;11.00 Acre Tract; Stephen F. Austin League No. 10, A-63; (Bryan ETJ); Brazos County, Texas. Site is in Precinct 2. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner LLoyd Wassermann. Passed. 5-0. Ayes: Catalena, Cauley, Mallard, Peters, Wassermann. 22. Tax Refund Applications for the following: • a. Tracy Davis -overpayment -$8.22 • b. Susan Christian -overpayment -$13.19 • c. Michael & Delia Williams -overpayment -$72.73 • d. Rudy Rios -overpayment -$161.11 Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 5-0. Ayes: Catalena, Cauley, Mallard, Peters, Wassermann. 23. Budget Amendments. a. Budget Amendments FY 15/16 56.1 - 56.2 56.1 Reallocate funds for Juvenile Services. 56.2 Reallocate funds for Non -Departmental. b. Budget Amendments FY 16/17 4.1 -4.22 4.1 Transfer funds from Non -Departmental to Purchasing. 4.2 Transferfunds from General Capital Improvement Fund to Jail. 4.3 Reallocate funds for General Capital Improvement Fund -Collection Site. 4.4 Transfer funds from Non -Departmental to Sheriff's Office -Administration. 4.5 Transfer funds from General Capital Improvement Fund to Sheriff's Office - Administration. 4.6 Transfer funds from Non -Departmental to Sheriff's Office -Administration. 4.7 Transfer funds from Non -Departmental to County Attorney. 4.8 To recognize revenue received by the District Clerk from the Texas Bar Association Historical Foundation. 4.9 Reallocate funds for Human Resources. 4.10 Reallocate funds for Group Insurance -Administration. 4.11 Transfer funds from General Fund Contingency and Non -Departmental to Sheriff's Office -Administration. 4.12 To recognize revenue for Juvenile Services. 4.13 Transfer funds from Non -Departmental to Jail. 4.14 Transfer funds from Non -Departmental to Juvenile - Detention. 4.15 Transfer funds from Non -Departmental to Juvenile - Detention. 4.16 Transferfunds from General Capital Improvement Fund to Sheriff's Office - Administration. 4.17 Transfer funds from General Capital Improvement Fund to Constable, Precinct 2. 4.18 Transfer funds from General Capital Improvement Fund to Sheriff's Office - Administration. 4.19 Transfer funds from General Fund Contingency and Non -Departmental to Road and Bridge. 4.20 Reallocate funds for Constable, Precinct 1. 4.21 Transfer funds from General Capital Improvement Fund to Sheriff's Office - Administration. 4.22 Reallocate funds from General Capital Improvement Fund - Expo Center. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Sammy Catalena. Passed. 5-0. Ayes: Catalena, Cauley, Mallard, Peters, Wassermann. 24. Personnel Change of Status. Personnel Action Forms A copy of the Personnel Change of Status requests is attached. Motion: Approve, Moved by Commissioner Lloyd Wassermann, Seconded by Commissioner Irma Cauley. Other. 5-0. Ayes: Catalena, Cauley, Mallard, Peters, Wassermann. 25. Payment of Claims. Claims 7149485-7149722 Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner LLoyd Wassermann. Passed. 5-0. Ayes: Catalena, Cauley, Mallard, Peters, Wassermann. 26. Convene into the following Executive Sessions: • a. Executive Session pursuant to Texas Government Code 551.087 to discuss or deliberate economic development negotiations. • b. Executive Session pursuant to Texas Government Code 551.0785 for deliberations involving medical or psychiatric records of a county employee. At this point, the County Judge announced the Court would consider items 28 through 30 then return to convene into Executive Session. Having considered the previously noted agenda items, at 10:13 a.m. the County Judge stated that the Court would convene into Executive Session as follows: Vol. Pg. n a. Executive Session pursuant to Section 551.087 to discuss or deliberate economic development negotiations. b. Executive Session pursuant to Section 551.0785 for deliberations involving medical or psychiatric records of a county employee. The following individuals were asked to stay for the meeting (a): Candy Gallego, Executive Assistant Bill Ballard, Civil Counsel Katie Butler, County Auditor Michael Beckendorf, Developer Melissa Thomas, Gessner Engineering The following individuals were asked to stay for the meeting (b): Candy Gallego, Executive Assistant Ruth McLeod, Executive Assistant Bill Ballard, Civil Counsel Kendra Suhling, Civil Counsel Jennifer Salazar, Human Resources Director Katie Butler, County Auditor 27. Consider and possible action on Executive Session. At 10:59 a.m. the County Judge announced the meeting open to the public and announced that no action would be taken on the Closed Executive Sessions. 28. Sheriff's report on inmate population. Sheriff Chris Kirk stated there were 596 inmates in jail, 34 have electronic monitors and 19 are pending for monitors. 29. Announcement of interest items and possible future agenda topics. There were no announcements. 30. Call for Citizen input and/or concerns There was no citizen's input. 31. Adjourn. vol. Pa. The foregoing minutes of the Commissioners Court meeting held October 25, 2016 have been examined and are approved in open Court this IJ1-11 day of 2016, in Bryan, Brazos County, Texas. Duane Peters Lloyd Wassermann County Judge gz�mv 4(;w Sammy Catayna Commissio er, Precinct 2 Irma Caul Commissioner, Attest: Karen McQueen c County Clerk Commissioner, Precinct Kenny Mallaz Commissioner, Precinct 3 Vol. �-'/ Pg. 9 Pg I of �— BRAZOSCOUNTY COMMISSIONER'S COURT 5- DAY OF , 20& Name O -A AP, 1 _d W, J Organization (PLEASE PRINT) ,r3cL � [vol. c Pg. Pg Zof Z BRAZOS COUNTY COMMISSIONER'S COURT ,sem DAY OF - , 20/k AM/PK Name • .� II i..olIfil � � Organization (PLEASE PRINT) 677 pjl"- CGL/Ic, J %/V710 ��1 &^Zi Prescribed by Secretary of State Section 37.007 (d). V: f.C.A., Election Code 8/07 AMENDED I. Trudy' Hancock. REO. Elections Administrator of Br:¢os Count' do hereby submit the following persons for appointment as presiding judge and alternate j udge for elections conducted by the county is required cpm receipt of timely list(s) submitted by the appropriate political party chairs or as recommended by me if no lists) were submitted timely by party theirs. The appointment will he a 1 pear term, ending on 3uly 31, 2017. In Trudy Hancock. REO.: Idmtmsnndor de Elecciones del Con<lado de Hreros someto pm este medio para nombrar las personas slkumentes tomo pier de presidencia vjuec alterno par alas elecciones condueidns par el condado tomo requendo, segdn el reciho de las lislas opornntas sometielas por los sillos polificas nprol iadns del par ido o .region to recomendado por nn si no hav list's oporn'ur.s sorne idus al hada de las sillos del porn'lo. La city sera an termino de I ano, terndnando el 31 de ./olio de 2017, Vote Center Cenfros de Potation Presiding Judge Juec de presidenca, Alternate Mudge Jue: "[tern Millican Communih Center 'I haddeus Adana' R Peggy Watson'D' Siegert Center — Smetana Harold Eaton -D. Jonathan lloerton'R" Galilee Baptist Church Shirley Carter 'D* Dave Friuola'R' Zion Church of Konen Carol Nichols *R* Elovice Grimes -D. Parkway Baptist Church Donald Trace 'R' Jack Miller -D- D'Colle e Ilei ghts Assembly of God Church College Anhur I'into'R' Bobby Slovak'D' First Baptist Church Bryan Diana Davis *R* Susan Spxnirs'D' Beacon Ba List Church Nicholas Perez-) lemandez -RL Princess Jones -D- Ilnan Ballroom Lope Ostiguin'D' Joe Moreno -R* Banos County Administration Bldg Barre CIar'D' Robert Bruce 'RI MSC—TAMU Bo yd Cherry -R' Bob Preslev'D' G1V Williams'fabernacle Denise Rar'D. Ken Stum 'R' Pct..1 Volunteer Fire Station - Brushv Rubv Ellis'D' David Rhodes 'R* Lincoln Center Andre Steen *D* Murray Bennett'R' College Station Cite I -lull Gan'I onaus'R' Vincente Gonzalez *D. College Station ISD Administration Bldg) Raid Pendes'R' Face Dailv'D' Fellowship Freewill Baptist Church Ed Bisku r'R' Oscar Chavarria -D- Castle I leig)hts Baptist Church Barbara Cooper *D* Lola Peterson 'R' St Francis Episcopal Church Bill Edison'R' Rosemarie Swanson 'D - Alders ate Methodist Church Ron Glenn IR* Jovice Louis *W Christ United Methodist Church Dixie I racy *R* Charles Cravan'D' Arena Ball Jose Solis'R' Lvnn Kru er'D' Brazos Center Marla Cdvin'IL' Barry l3auersehla 'D' Wellborn Community Center Patricia Lassiter *R- Tina Ilanna-D- D'Living Livinglie e Baptist Church Sandra Walker'R' Charles Fraser'D' Church ofthe Nazarene Debbie Pipes 'R' Marie Stinnett *D' Central Count Mwm ger Darlene Nichols Tabulntin Su ervisor Crav Crouse liarl Voting Ballot Bnard Bob Davis 'R* Marianne Arnold'D' Central Count Bob Davis *R* Pamela Harper er Smith 'D' Issued this the rf October, 2016. /imifudo este die• Ocrobrr.de 3016. 'Amendments )VI:U ,. Duarte Peters', Brazos County Judge Jue- del Cnndodo de Brazos 3 IL Renewal Addendum to Benefit Program Application ("ASO BPA" Applicable to Administrative Services Only (ASO) Group Accounts administered by Blue Cross and Blue Shield of Texas, a Division of Health Care Service Corporation, a Mutual Legal Reserve Company, hereinafter referred to as "Claim Administrator cr "HCSC" Employer Account Number (6 -digits): 080950 Group Number(s): 080950 Section Number(s): All Legal Employer Name: Brazos County ERISA Regulated Group Health Plan`: Yes ❑ No ® If Yes, ERISA Plan Year': Renewal Addendum Effective Date: Month/Day/Year 01/01/2017 For more information regarding ERISA, contact your Legal Advisor. 'All as defined by ERISA andlor other applicable law/regulations THIS ADDENDUM is incorporated into and made a part of the ASO Benefit Program Application ("ASO BPA") last entered into between the parties as of this Addendum's Effective Date and the corresponding Administrative Services Agreement ("Agreement"), currently in effect between the parties. This Addendum is intended to renew the foregoing as of the above noted Effective Date of Coverage and, except as modified and amended and/or re -attested herein pursuant to this renewal, the provisions, conditions and terms of such ASO BPA and Agreement shall remain in full force and effect. FEE SCHEDULE Employer Payment Method: ❑ Online Bill Pay ❑ Electronic ❑ Auto Debit ❑ Check Employer Payment Period: ❑ Weekly (cannot be selected if Check is selected as payment method above) ❑ Semi Monthly ❑ Monthly ❑ Other (please specify) Claim Settlement Period: ❑ Monthly ❑ Other (please specify) Run -Off Period: Employer Payments are to be made for_ months following end of Fee Schedule Period. Standard is twelve (12) months. Final Settlement: Final Settlement is to be made within _ days after end of Run -Off Period. Standard is ninety (90) days. Fee Schedule Period: To begin on Effective Date of Coverage and continue for 12 months. If other than 12 months, please specify: Months. EmployeeAdministrative Per per Fee .- Administrative Fee $47.24 $_ $^ $_ Dental $3.72 $_ $_ $! Claims Fiduciary $_ $_ $_ $! 'Prescription Drug Program - Rebate Credit $_ $_ $^ $` Outpatient Imaging Management Services $_ $_ $_ $_ Management of the Virtual Visits Program$_ $_ $ _ _ $— HCSC TX GEN ASO BPA -A (Rev. 08/16) Vol. �, W Pg, Other: Select Service Category Virtual Visits Program: 0 Yes No If yes, Covered Persons would be able to obtain certain Covered Services remotely via video or audio only (where available) capability from Providers participating in the Virtual Visit program. Termination Administrative Charges Other: Select Service Category $— List Service: List Service: If applicable, describe other: Other: Select Service Category Other: Select Service Category $_ List Service: _ If applicable, describe other: _ $— List Service: Select Billing Frequency $_ List Service: _ If applicable, describe other: _ Other: Select Service Category$— Other: Select Service Category Select Billing Frequency $_ List Service: List Service: Miscellaneous: Select Billing Frequency $_ Miscellaneous: $_ Miscellaneous: Select Billing Frequency Miscellaneous: $_ If applicable, describe other: _ Total: Total $50_96 'The Rebate Credit for the Prescription Drug Program is a per Covered Employee per month credit applied to the monthly billing statement. Rebate Credits shall not continue after termination of the Prescription Drug Program. Further information about rebates, the Pharmacy Benefit Manager and the Rebate Credit is included in the governing Administrative Services Agreement. Charges�,dmllnlstrative Line Item Virtual Visits Program: 0 Yes No If yes, Covered Persons would be able to obtain certain Covered Services remotely via video or audio only (where available) capability from Providers participating in the Virtual Visit program. Termination Administrative Charges Other: Select Service Category Select Billing Frequency $_ List Service: If applicable, describe other: Other: Select Service Category Select Billing Frequency $_ List Service: _ If applicable, describe other: _ $20_45 $_ $_ $_ Other: Select Service Category Select Billing Frequency $_ List Service: _ If applicable, describe other: _ Other: Select Service Category Select Billing Frequency $_ List Service: If applicable, describe other: _ Miscellaneous: Select Billing Frequency $_ If applicable, describe other: Miscellaneous: Select Billing Frequency $_ If applicable, describe other: _ Total: Additional Comments (Provide any additional details regarding the fee structure): _ ether S , ervice and/or Program Fee(s) 0 NO CHANGES E] SEE ADDITIONAL PROVISION&-, Claim Administrator's Third Party Recovery Vendors and Law Firms (other than Reimbursement Services): Employer will pay no more than 25% of any recovered amount made by Claim Administrator's Third Party Recovery Vendor. Employer will pay no more than 35% of any recovered amount made by Claim Administrator's third party law firm. Virtual Visits Program: 0 Yes No If yes, Covered Persons would be able to obtain certain Covered Services remotely via video or audio only (where available) capability from Providers participating in the Virtual Visit program. Termination Administrative Charges Service Fee Medical Run-off Administration Charge: _ $17_56 $_ $_ $_ Dental Run-off Administration Charge Miscellaneous $_ $_ $_ $_ Miscellaneous $_ $_ $_ $_ Total: $20_45 $_ $_ $_ Additional Comments: HCSC TX GEN ASO BPA -A (Rev. 08/18) OTHER PROVISIONS ® NO CHANGES ❑ SEE ADDITIONAL PROVISIONS 1. Summary of Benefits & Coverage ("SBC"): a) Claim Administrator will create SBC? ® Yes. If yes, please answer question b. The SBC Addendum is attached. ❑ No. If No, then skip question b and refer to the Administrative Services Agreement for further information. b). Will Claim Administrator distribute the SBC to participants and beneficiaries? ® No. Claim Administrator will create SBC (only for benefits Claim Administrator administers under the Agreement) and provide SBC to Employer in electronic format. Employer will then distribute SBC to participants and beneficiaries (or hire a third party to distribute) as required by law. ❑ Yes. Claim Administrator will create SBC (only for benefits Claim Administrator administers under the Agreement) and provide SBC to Employer in electronic format. Employer will then distribute to participants and beneficiaries as required by law, except that Claim Administrator will send the SBC in response to the occasional request received directly from individuals. ❑ Yes. Claim Administrator will create SBC (only for benefits Claim Administrator administers under the Agreement) and distribute SBC to participants and beneficiaries via regular hardcopy mail or electronically. Distribution Fee for hardcopy mail is $1.50 per package. The distribution fee will not apply to SBCs that Claim Administrator sends in response to the occasional request received directly from individuals. Essential Health Benefits ("EHB") Election: Employer elects EHBs based on the following: ® 1. EHBs based on a HCSC state benchmark: ❑ Illinois ❑ Oklahoma ❑ Montana ® Texas ❑ New Mexico ❑ 2. EHBs based on benchmark of a state otherthan IL, MT, NM, OK and TX If so, indicate the state's benchmark that Employer elects: _ ❑ 3. Other EHB, as determined by Employer. In the absence of an affirmative selection by Employer of its EHBs, then Employer is deemed to have elected the EHBs based on the Texas benchmark plan. 3. Alternative Compensation Arrangements: Employer acknowledges and agrees that Claim Administrator has Alternative Compensation Arrangements with contracted providers, including but not limited to Accountable Care Organizations and other Value Based Programs. Further information concerning Employer's payment for covered services under such Arrangements is described in the Administrative Services Agreement. ADDITIONAL PROVISIONS: HCSC TX GEN ASO BPA -A (Rev. 08/16) Voi. Pg. / `�� Employer acknowledges and agrees that unless a change is indicated on this Renewal Addendum, Employer's instructions, acknowledgements and agreements in the ASO B I the Agre ent both as defined above) shall remain in full force and effect. Lesley Magenheimer Sales Representative Signature of Authorized Purchaser Dallas 972-766-2923 District Phone & FAX Numbers Brenda Cos Producer Representative USI Southwest, Inc. Producer Firm Producer Address Producer Phone & FAX Numbers Brenda.Cos@usi.com Producer Email Address 760206321 Tax 1. D. No HCSC TX GEN ASO BPA -A (Rev. 08/16) 'vc-4. a �r P9. �� PPO ASO Standard with Network BlueCrossl3lueStdeld Deductible and Split Copays ;'OrTex BENEFIT HIGHLIGHTS Prepared For Brazos County B/ueCholce Network Effective Date: 01/01/2017 Benefit Agreement #: 0001 This is a general summary of your benefits. Please refer to your Summary of Benefits and Coverage (SBC), oryou mayraquest a copy of the policy or plan document foraddaional details and a description of the plan requirements and benefit design. This plan does not coverall healthcare expenses. Please carefully review the plan's limitations and exclusions. Deductibles Per -admission Deductible Calendar Year Deductible Applies to alf Eligible Expenses except Inpatient Hospital Expenses (unless otherwise indicated) Three-month Deductible carryover applies Out-of-pocket Maximum None $ 760 Individual / $1,500 Family No N/A None $1,500 Individual / $3,000 Family No Copayment Amounts Required Physician office visiUconsultalion: Primary Care Copayment Amount for office visTconsultation when services rendered by a family Practitioner, OBIGYN, Pediatrician, Behavioral Health Practitioner, or Internist and Physician Assistant or Advanced Practice Nurse who works under the supervision of one of these listed physicians Specialty Care Copayment Amount for office visit/consultation when services rendered by a Specialty Care Provider Refer to Medical/Surgical Expenses section for more information Urgent Care center visit Refer to Urgent Care Services section for more information Outpatient Hospital Emergency Room/Treatment Room visit Refer to Emergency Room/Trealment Room section for more information Per $25 Primary Care Copayment $35 Specialty Care Copayment $50 Copayment Amount $100 Copayment Amount $100 CopaymentAmount Inpatient Hospital Expenses All services must be preauthorized All usual Hospital services and supplies, including semiprivate room, intensive 80% of Allowable Amount after 30% of Allowable Amount after care, and coronary care units Calendar Year Deductible Calendar Year Deductible Penalty for failure to preaulhodze services None $250 A Division of Health Care Service Corporation, a Mutual Legal Reserve Company, an Independent Licensee of the 31 we Cross and Blue Shield Association NGF 151+ Business PPOASO Standard with Network Deductible, Split CoPay Effective Page f of4 Vol.a rr( f Pg. $3,000 Individual/ $6,000 Family $9,0001ndividual/ $18,000 Family Deductible applies to Out -of -Pocket Yes — no option Yes" Copayment applies to Out-ef-Pocket Yes—no option Yes" Network Deductible & Chi Out -d --Network Deductible & 0ut-01 "Copayment amounts and per admission deductibles are applied but will continue to Pocket will only apply toward Network out -of -Pocket will only be required after the benefit percentage increases to 100%. Network Deductible & Cut -of- apply toward Cut-ot-Netrork Pocket Maximum Deductible & Out -of -Network Out -of - Pocket Maximum Credit for Out -of -Pocket Maximum from prior carrier (applied on initial group enrollment only) N/A N/A Copayment Amounts Required Physician office visiUconsultalion: Primary Care Copayment Amount for office visTconsultation when services rendered by a family Practitioner, OBIGYN, Pediatrician, Behavioral Health Practitioner, or Internist and Physician Assistant or Advanced Practice Nurse who works under the supervision of one of these listed physicians Specialty Care Copayment Amount for office visit/consultation when services rendered by a Specialty Care Provider Refer to Medical/Surgical Expenses section for more information Urgent Care center visit Refer to Urgent Care Services section for more information Outpatient Hospital Emergency Room/Treatment Room visit Refer to Emergency Room/Trealment Room section for more information Per $25 Primary Care Copayment $35 Specialty Care Copayment $50 Copayment Amount $100 Copayment Amount $100 CopaymentAmount Inpatient Hospital Expenses All services must be preauthorized All usual Hospital services and supplies, including semiprivate room, intensive 80% of Allowable Amount after 30% of Allowable Amount after care, and coronary care units Calendar Year Deductible Calendar Year Deductible Penalty for failure to preaulhodze services None $250 A Division of Health Care Service Corporation, a Mutual Legal Reserve Company, an Independent Licensee of the 31 we Cross and Blue Shield Association NGF 151+ Business PPOASO Standard with Network Deductible, Split CoPay Effective Page f of4 Vol.a rr( f Pg. PPO ASO Standard with Network BluecrossBlueSldeld Deductible and Split Copay '•' of.Tcx�s, Medical / Surgical Expenses Services performed during the office visillconsultation when rendered by a Primary 100% ofAllowable Amount after 30% ofAliowable Amount after Care Provider, including lab and x-ray (does not include Certain Diagnostic Procedures $25 Primary Care Copayment" Deductible and surgical services) Note: Behavioral Health Virtual Visit Applies to MHP Services performed during the office visit/consultation when services rendered by a 100% of Allowable Amount after 30% of Allowable Amount after Specialty Care Provider, including lab & x-ray (does not include Certain Diagnostic $35 Specialty Care Copayment Deductible Procedures and surgical services) Lab &x-ray in other outpatient facilities (excluding Certain Diagnostic Procedures) 100% ofAltawable Amount 30% ofAllowable Amount after . - . . - Deductible -Physician surgical services performed in any setting 80% ofAllowable Amount after 30% ofAllowable Amount after Deductible Deductible -Physician inpatient hospital visits 80% ofAllowable Amount after 30% ofAllowable Amount after Deductible Deductible -Certain Diagnostic Procedures) such as Bone Scan, Cardiac Stress Test, CT Scan 80% ofAllowable Amount after 30% ofAliowable Amount after (with erwilhouloontrast), MRI, Myelogram, PET Scan. Deductible Deductible -Home Infusion Therapy(Services must be preauthorized) 80% of Allowable Amount after 30% of Allowable Amount after Deductible Deductible -All other outpatient services and supplies 80% ofAllowable Amount after 30% of Allowable Amount after Virtual Visit MOLIVE (Standard) -Virtual Visit N/A NA Medical ❑Yes/®No -Virtual Visit N/A NA Behavioral Health ❑Yes/®No Note: Behavioral Health Virtual Visit Applies to MHP -Telemedicine Vendor (Specif it procedures and providers) NIA Does not apply In Vitm Fertilization Services Decline . - . . - Extended Care Expenses All services must be preauthodzed 100% of Allowable Amount of Allowable Amount after 130% Deductible Skilled Nursing Facility Limned to 25 day maximum each Year' Home Health Care Limited to 60 visit maximum each Year' Mental Health (Serious Mental Illness (SMI) included) and Chemical Dependency (Substance Use Disorder) Inpatient Services Inpatient Chemical Dependency treatment most be provided in a Chemical Dependency/Residential Treatment Center (RTC) -Hospital services (facility) Penalty for failure to preaulhorize services Preauthorization required for inpatient, residential treatment centers (RTC), partial hospital program admissions, and certain outpatient professional services -Physician services 80% of Allowable Amount after Calendar Year Deductible None 80% of Allowable Amount after Calendar Year Deductible 30% ofAllowable Amount after Calendar Year Deductible $250 30% ofAllowable Amount after Deductible A Division of Health Care Service Corporation, a Mutual Legal Reserve Company, an Independent Licensee of the Blue Cross and Blue Shield Association NGF 151- Business PPO ASO Standard with Network Deductible, Split Copay Effective 01/01/17 (Rev 0016 for K016 Release) Page 1 of4 Fol � � � P9. /4� PPO ASO Standard with Network Deductible and Split Copay Outpatient Services Services performed during office visit/consultation when rendered by a Primary Care Provider (does not include psychological testing) -All outpatient services and psychological testing '� B1ueCr6tisTINOSWeld of7'r�cas- `.... 100% of Allowable Amount after $25 Primary Care Copayment Amount 80% of Allowable Amount after Deductible Benefits used In -Network and Out -0f -Network will apply toward satisfying any Annual Maximum benefits indicated "Primary CarelSpecialty, Care copayments are defined in the Overall Payment Provisions section in this document 30% of Allowable Amount after Deductible 30% of Allowable Amount ager Deductible Special rvi sions Expenses,r Emergency Room/Treatment Room Accidental Injury & Emergency Care -Facility charges I 80% of Allowable Amount after $100 Copayment Amount -Physician charges Non -Emergency Care -Facility charges -Physician charges Urgent Care Services Urgent Care center visit, including lab & x-ray services (does not include Certain Diagnostic Procedures and surgical services) Certain Diagnostic Procedures; such as Bone Scan, Cardiac Stress Test, CT -Scan (with or without contrast), MRI, Myelogram, PET Scan, surgical procedures and all other services and supplies. Ground and Air Preventive Care Routine annual physical examinations, well -baby care exams, immunizations 6years of age & over, and any other preventive health services as determined by USPSTF Immunizations for Dependent children through the date of the child's 6" Services to restore loss of or correct an impaired speech or hearing function Hearing Aid Maximum (Copayment Amount waived if admitted, Inpatient Hospital Expenses will apply) 60% of Allowable Amount after Deductible 80% of Allowable Amount after $100 Copayment Amount (Copayment Amount waived if admitted, Inpatient Hospital Expenses will apply) 80.1 of Allowable Amount after Deductible 100% of Allowable Amount after $50 Copayment Amount 80I of Allowable Amount after Deductible 30% of Allowable Amount after $100 Copayment Amount & Deductible (Copayment Amount waived if admitted, Inpatient Hospital Expenses will apply) 30% of Allowable Amount after 30% of Allowable Amount after Deductible 30% of Allowable Amount after Deductible 60% of Allowable Amount after Deductible 100% of Allowable Amount 100% of Allowable Amount 30% of Allowable Amount after Deductible 100% of Allowable Amount Covered same as any othersickness I Covered same as any other sickness Hearing aids are subject to 1 per earper 36 month period Benefits used In -Network and Out -0f -Network will apply toward sa0sfypng any Annual Maximum benefits indicated Chiropractic Care -Office Services 8041 of Allowable Amount afterI 30% of Allowable Amount ager Deductible Deductible Limited to 35 visits each Year' Physical Medicine Services (includes, but is not limited to physical,I 80% of Allowable Amount after 30% of Allowable Amount after occupational, and manipulative therapy) Deductible I Deductible Benefits used In -Network and Out-of-NeMork will apply toward satisfying any Annual Maximum benefits indicated A Division of Health Care Service Corporation, a Mutual Legal Reserve Company, an Independent Licensee of the Blue Cress and Blue Shield Association NGF 151+ Business PPO ASO Standard with Network Deductible, Split Copay Effective 01101117 (Rev 6,20/16/(or 82016 Release)Page 3 of I �� PPO ASO Standard with Network Deductible and Split Copay Ll �y BluecrossD110shield i ie \f ofTezas , Group Executive Name a d Title j Signature Date (Please type or print) Agent of Record Name (Please print or type) BCBSTX Representative Name (Please print or type) Signature Date Signature Date A Division of Health Care Service Corporation, a Mutual Legal Reserve Company. an Independent Licensee of the Blue Cross and Blue Shield Association NGF 151+ business PPO ASO Standard with Network Doduclible, Split Copay Effective 01101/17 (Rev 0016 for 82016 Release) Page 4 of 4 I _ _ �� 1 XBlueCare® Freedom Dental >31ueCrossBtttesr,ietct Brazos County Group 080950 of Texas DENTAL BENEFIT HIGHLIGHTS Effective 01/01/2017 General Provisions Calendar Year Deductible $50 Individual 1$150 Family Calendar Year Maximum per Participant $1500 Diagnostic and Preventive Care Benefits (deductible waived) Oral Examinations (2 exams per Calendar Year) Prophylaxis (2 cleanings per Calendar Year) 100% Fluoride Treatment (la age 19) Dental X-rays (Subject to bwklet provision) stella geous Services (deductible not waived) Sealants (upto age 14 applies to permanent molars, one application per tooth, per lifetime) Space Maintainers Labs and Tests Amalgams and Composites Simple Extractions Pin Retention Denture Relines I Rebases Denture Adjustment and Repairs Recementation of crowns, Inlaysionlays Recementation and Repair of Bridges 80% 80% General Services Anesthesia 80% Endodontic Services Root canal therapy Direct pulp cap Apicoectomy/Apexifcaton 8045 Retrograde flllinglRootamputationrnemisecioa Periodontal scaling and root planning Full mouth debridementlPrim dontal Maintenance 80% Oral Surgery Services clung Dentist Suigicaftoeih extractions See a Non -Contracting Dentist AlveoloplaslyNesfibuloplasly 80% Crowns, Inlays/Onlays Services Prefabricated postand cores 50% Prosthodontic_ Services Your out-of-pocket cost may be greater because Bridges and dentures 501% Orthodontic Benefits Non Contracting Dentists have not entered into Orthodontic Diagnostic Procedures and Treatment (available to Adults 8 Children up to 26) 50% Lifetime Maximum per Participant $1500 -Each time you need dental care. you can choose to: See a C.nttt clung Dentist See a Non -Contracting Dentist Btu eEane Dentist Dentist • Your cut of pocket cost At generally be the Your auto( -pocket cost may be greater because Your out-of-pocket cost may be greater because least amount because BlueCare Dentists have Denti9s have contracted to accept a higher Non Contracting Dentists have not entered into contrasted to accept a towerAlla•.vable Amount Allowable Amount as payment in full for Eligrcle a contract with BCBSTX to accept any Allowable as payment In full lar Eligible Dental Expenses Dental Expenses Amount determination as paymentin full for • You are nelrequ'sed to file claim forms You are not required to file claim forms Eligib'c Dental Expenses .. You are net balance billed for wale exceeding. You are not balance bitted for costs exceeding Youarerequiredtofileclaimtons- t he BCBSTX Allowable Amount for BNeCaa the BCBSTX Allowable Amount for Dentists You are balance billed for coals exce acing the Derli BCBSTX Allowable Amount A Division of Health Care Service Corporation, a Mutual Legal Rose toss an Blue Shield Association BlueCare Freedom Dental for Groups Sold after -07/0112012 7 /% / Page 1 of 2 Eva. �, � �! Pg. BlueCare® Freedom Dental Brazos County Group 080950 BlueUossBhOhield .�• -: of T&gis EMPLOYEE INFORMATION • This is a general summary of your benefit design. Please refer to your benefit booklet for other details and for limitations and exclusions. The following eligibility provisions apply: • Dependent children are covered to age 26. Disabled dependent children can be covered beyond age 26. • Retirees are not eligible for coverage. • Employees may enroll dependent children up to age 5 an the first of the month following application with no late enrollment penally. • Open enrollment—employees andlor dependents not presently covered may enroll for dental 31 days prior to the anniversary date. • When the course of treatment will be in excess of $300, a predetermination request should be submitted to BCBSTX in advance of treatment. • A preexisting condition exclusion will apply to expenses Involving the replacement of teeth that were missing prior to the effective date of the dental contract. This exclusion will not apply to: • Any participant who becomes effective on the dental contract date who was covered under a previous group dental care contract by the Employer. • Any participant who has been continuously covered for 24 months under a group u dental t with BCBSTX which included prosthetic benefits. DuAn 2��0�uGl9e (6 a��l cr Group Executive Name and Title Signature Date (Please type or print) Agent of Record Name Signature Date (Please print or type) BCBSTX Representative Name (Please print or type) Signature Liam A Division of Health Care Service Corporation, a Mutual Lea al Reserve Company, an Independent Licensee of the Blue Crass and Blue Shield Association BlueCare Freedom Dental for Groups Sold after 0710112012 Page 2 of 2 VOL Order Form servicenuw, 13 Service Now, Inc. 0RD0081780-1 2225 Lawson Lane Santa Clara, CA 95054 pricing Expiration: 30 Aug 2016 i' SNC'Acc'ount Execs PJ Joubert 6 9 26 229 0 1 .Email^; pj.joubert@servicanow.com PROD01170 Service Now@ Node 250 36 Months 1 Nov 2016 31 Oct $ 6.00 $ 18,000.00 Discovery 2019 Service Now@ ITSA Fulfiller 31 Oct PRO D00528 Unlimited User 30 36 Months 1 Nav 2016 2019 $ 80.15 $ 28,854.00 Subscription Product SubTotal .._ ,, $>46,854.00 Ed u cat be net Services, Knowledge, and Professional Services Subtotal Pre-tax Total Estimated Taxes Estimated Grand Total Annual Subscription Fee Upon Signature $ 46,854.00 $ O.DO Annual Subscription Fee October 01, 2017 $ 46,854.00 $ 0.00 Annual Subscription Fee October 01, 2018 $ 46,854.00 $ 0.00 m.u.s_..�_��._.__.._m..R,�.._..-......�� P r ` :'SermceN 6w'86f "u f ,Instance's ±. t Production 4T8 Storage Limlt, 2 Non Production 4T8 Storage Limit ' Instarice•Names brazoscounty, brazoscountystaging, brazoscountydev Service,Now't Customef It •.° ;; Adminx +„Data Centel Regionfi Self Hosted va. Pg, iii/ enc r enua Customer shall issue a purchase order (PO), but the PO and any other ordering document submitted by Customer will not modify or add to the terms of this Order Form. No fewer than fifteen (15) days prior to each invoice Date, please submit a PO for the am ountsetforth above to accounts receivable@servicenow.com or fax to 877-824-0673 or ServiceNow, Inc., Attention: Accounts Receivable, 4810 Eastgate Mall, San Diego, CA 92121 PRICES ARE FINAL. THIS ORDER IS NON -CANCELLABLE AND NON-REFUNDABLE. The order is forth eentire subs cripflon term and is undlvidable. Payments are due as per the invoice schedule. All remaining fees are due immediately if Customer fails to pay as stated. Prices are stated exclusive oftaxes, duties and similar assessments on Customer's use, which Customeragrees to pay, excluding taxes on ServiceNow's net income. Taxes shall not be deducted from the payments to ServiceNow, except as required bylaw, in which case Customer shall increase the amount payable as necessary so that after making all required deductions and withholdings, ServiceNow receives and retains (free from any tax liability) an amountequal to the amount it would have received had no such deductions orwithholdings been made. When applicable, Customer must provide its VAT or GST identification number(s) on this Order Form for (i) the country where Customer has established its business and/or (ii) any other countrywhere Customer has a fixed establishment. Customer shall use the ordered Subscription Service and Professional Services for Customer's business use in the foregoing localion(s). Tarms and Conditions ENTIRE AGREEMENT. This order is on terms consisting ofthe signed definitive agreements) with the reference number(s) set forth above ("Agreement") as supplemented by this Order Form and the ServiceNow subscription service guide ("Subscription Service Guide"),Ifnotattached to this Order Form, the Subscription Service Guide is as setforth on wwvr.servicenow.com/schedules.do and is INCORPORATED HEREIN BY THIS REFERENCE. Customer may request printed copies of the document incorporated herein by reference by emailing us at legal.request@servicenow.com. Ifany provision ofthis Order Form conflicts with the Agreement, then this Order Form shall control and the following terms shall take priority overthe Agreement: 1.Orderis nolsubjectto acceptance; 2. Customer shall limit the types and numberof ServiceNow applications, Custom Applications, users and their permitted roles, and otheruse restrictions to those specified in this Order Form; 3. The subscription service includes a service level agreementwith targetservice level availability of99.8 percentin each month, and associated service credits for non-compliance atcustomer request, as provided in the Subscription Service Guide; and Support, upgrades and data security commitments forthe subscription service are setforth in the Subscription Service Guide. P rn durr Overview The ServiceNow Product Overview containing descriptions ofthe ServiceNow applications and platform services included in the Subscription Products as described in the attached ServiceNow Order Form Productand Use Definitions are posted on www.servicenow.com/schedules.do' Vol. Pg. /J ServiceNow® Order Form - Product and Use Definitions USER TYPE DEFINITIONS "User" means any employee or contractor of Customer or Customer Affiliate. Each User must be assigned a unique username and password that may not be shared or transferred. Only employees and contractors that have a user profile in the subscription service which is designated as "active" maybe given access to the subscription service. "Approver User" is any User given the ServiceNow provided "Approver' role in the subscription service by Customer and no other role. An Approver User may only perform the functions set forth in the table below for Approver. "End User" has the same use rights as "Requester User." "Fulfiller User" Is anyUsergiven a role in the subscription service by Customer other than the Approver role. A Fulfiller User may only perform the functions setforth in the table below for Fulfiller. "Process User" has the same use rights as "Fulfiller User." "Requester User" is any Userwithout a role. A Requester User may perform only the functions defined in the table below for Requester. FUNCTIONfUSERIGHTSAUTNORIZEO �, =- : USER, -TYPES ti -G r AP,I?ROVER „ FULFILLER. USER ROLE(S) DEFINED IN SERVICE None "Approver role only Any role other than "Approver" Create its own request included included included View its own request Included included included Modify its own request included included - included Search the Service Catalog included included included Search the Knowledge Base included included included Access public pages included included included Take surveys included included included Setits own notification preferences included included included View assets assigned to user included included included Access and post to Live Feed included included included Initiate Chat sessions included included included Participate in a Watch List included included included View a report published to them included included included Approve requests by email thatare routed to user - included included Approve requests routed to uservia system - included included Create any record - - included Delete any record - - included Modify any record - - included Drill through any report - - included Create any report - - included Delete any report - - included Modify any report - - included P.er-orm.developmentactivities. .._.. __._ -......_ -. _..._.. - ._._._ included(seebelow) Perform administrative activities - - included { CONFIGLIPATION AND CUSTOMIZATION (1) Use of the ServICeNOW Platform for application configuration allows Customer to, with respect to the purchased ServiceNow application, change the values of pre -defined fields, add new fields to existing tables, add new tables that provide additional attributes around the process, build workflow for the process, modify the UI and form layouts, create business rules, integrate with external data sources, and tailor the process through custom scripting. Application configuration is restricted to the process included in the purchased ServiceNow application. "Configuration" of a ServiceNow application means configuring the application to meet the customer's specific needs without materially altering the purpose of the application or the type of business process thatthe application seeks to automate. (2) The right to develop anew application in the Customers no n - pro duction instance(s) is granted with any ServiceNow application purchase. (3) The right to deploy the developed application in the Customers production instance requires a Platform Runtime purchase. (4) Customers hall not access the subscription service to develop or use a competing product or service. Custom application templates and other development materials are provided by ServiceNow withoutwarranty and support. Discovery application includes d Iscovery of all supported Configuration Item (CI) types and 170 Service NovkJ Discovery- enti lie mart for up to the number ofpurchased Nodes. Node is any physical or virtual server that is:(!) discovered by the Discovery application; and (ii) assigned as a CI by Configuration Management (CMOB). Incident Management; Problem Management; Change Management; Release Management; Asset Management; Request Management; Cost Management; Field Service Management (Work Management); Project Portfolio Management; Resource Management; Demand Management; Agile Development (Software Development Lifecycle); Test Management; Policyand Compliance Management and Audit Management (Governance, Risk and Compliance); Vendor Performance Management; and Risk Management. PROD00528 Service NovFal RSA Customer is granted the rights for Fulfiller User as defined in the User Type Definitions Section. Unlimited -Fulfiller User The following application(s) became available according to the release indicated below. Field Service Management—Calgary Vendor Performance Management, Resource Management—Dublin Demand — Eureka Test Management— Fuji Risk Management -Geneva Agile Development, Policy and Compliance Management, Audit Management -Helsinki Vol. CX pg.��? ACKNOWLEDGED AND AGREED: End Customer; Brazos County Signature: Name Title: Date: V Co�.nd�j ��- 1 Service Now, Inc. Signature: Name: Title: Date: Vol. MMicrosoft Program Signature Form MBA/MBSA number Agreement number 01 E73535 Volume Licensing Note: Enter the applicable active numbers associated with the documents below. Microsoft requires the associated active number be indicated here, or listed below as new. For the purposes of th)s form Customer can mean the; slgmng entity Enrolled Affhate;i '. Government Pdrtner Institution or,,,other�paty; entenno ihto a,volume Ilcenaug program,, agreementfi This signature form and all contract documents identified in the table below are entered into between the Customer and the Microsoft Affiliate signing, as of the effective date identified below. 'WIWZrF-YI Product Selection Form t 0532033.004_P5F I By signing below, Customer and the Microsoft Affiliate agree that both parties (1) have received, read and understand the above contract documents, including any websites or documents incorporated by reference and any amendments and (2) agree to be bound by the terms of all such documents. Name of 61 BRAZOS COUNTY Signature* Printed First and Last Name* Duane Peters Printed Title County Judge Signature Date* Iol94 /1 lP ITax ID 74-6000433 1 Microsoft Corporation Signature Printed First and Last Name Printed Title Signature Date (date Microsoft Affiliate countersigns) Agreement Effective Date (may be different than Microsoft's signature date) 1� Optional 2nd Customer signature or Outsourcer signature (if applicable) Name of Entity (must be legal entity name)* Signature* Printed First and Last Name* Printed Title Signature Date* Name of Entity (must be legal entity name)* Signature* Printed First and Last Name* Printed Title Signature Date* If Customer requires physical media, additional contacts, or is reporting multiple previous Enrollments, include the appropriate form(s) with this signature form. After this signature form is signed by the Customer, send it and the Contract Documents to Customers channel partner or Microsoft account manager, who must submit them to the following address. When the signature form is fully executed by Microsoft, Customer will receive a confirmation copy. Microsoft Corporation Dept. 551, Volume Licensing 6100 Neil Road, Suite 210 Reno, Nevada 89511-1137 USA Vol. -4 Pg / ®® Microsoft Enterprise Enrollment Enterprise Enrollment number (Microsoft to complete) Previous Enrollment number 91339342 8545369 Volume Licensing State and Local Framework ID (inapplicable) This Microsoft Enterprise Enrollment is entered into between the entities as identified'inrthe signature form as of the effective date. Enrolled Affiliate represents and warrants it is the same=Customer;" or an Affiliate of the Customer, that entered into the Enterprise Agreement identified on the program'signature farm. This Enrollment consists of: (1) these terms and conditions, (2) the terms of, the Enterprise Agreement identified on the signature form, (3) the Product Selection Form, (4) ar y'suppl'emental contact information form or Previous Agreement/Enrollment form that may be required;(¢) any order submitted under this Enrollment. This Enrollment may only be entered into under,ao I'11, or;later Enterprise Agreement. By entering into this Enrollment, Enrolled Affiliate agrees to be'bound'by the terms and conditions of the Enterprise Agreement. All terms used but not defined are located at http://www`mlcrosoft com/licensing/contracts. In the event of any conflict the terms of this Agreement control Effective date. If Enrolled Affiliate is renewing Software Assurance or Subscription Licenses from one or more previous Enrollments or agreements, then the''effective date will be the day after the first prior Enrollment or agreement expires or terminates. Otherwise, the effective date will be the date this Enrollment is accepted by Microsoft. Any reference to "anniversary date" refers to the anniversary of the effective date each year this Enrollment is in effect J Term. The initial term of this Enrollmentwill expire on the last day of the month, 36 full calendar months from the effective date of the initial term;: If the Enrollment is renewed, the renewal term will expire 36 full calendar months after the effective'date of the renewal term. Any reference in this Enrollment to "day" will be a calendar day. Terms and Conditions 1. Definitions., Terms used but not defined in this Enrollment will have the definition in the Enterprise Agreement. The foilowinq'definitions are used in this Enrollment: "Additional Product" means any Product identified as such in the Product Terms and chosen by Enrolled Affiliate under this Enrollment. "Community" means the community consisting of one or more of the following: (1) a Government, (2) an - Enrolled Affiliate using eligible Government Community Cloud Services to provide solutions to a Government ora qualified member of the Community, or (3) a Customer with Customer Data that is subject to Government regulations for which Customer determines and Microsoft agrees that the use of Government Community Cloud Services is appropriate to meet Customer's regulatory requirements. Membership in the Community is ultimately at Microsoft's discretion, which may vary by Government Community Cloud Service. EA2015EnrGov(US)SLG(ENG)(Aug2015)E .,J„_-__._..__.._ - -- Page t of 10 Document X20-12057 "Enterprise Online Service" means any Online Service designated as an Enterprise Online Service in the Product Terms and chosen by Enrolled Affiliate under this Enrollment. Enterprise Online Services are treated as Online Services, except as noted. "Enterprise Product" means any Desktop Platform Product that Microsoft designates as an Enterprise Product in the Product Terms and chosen by Enrolled Affiliate under this Enrollment. Enterprise Products must be licensed for all Qualified Devices and Qualified Users on an Enterprise -wide basis under this program. "Expiration Date" means the date upon which the Enrollment expires. "Federal Agency" means a bureau, office, agency, department or other entity of the United States Government. "Government" means a Federal Agency, State/Local Entity, or Tribal Entity acting in its governmental capacity. "Government Community Cloud Services" means Microsoft Online Services that are provisioned in Microsoft's multi -tenant data centers for exclusive use by or for the Community and offered in accordance with the National Institute of Standards and Technology (NIST) Special Publication 800-145. Microsoft Online Services that are Government Community Cloud Services are designated as such in the Use Rights and Product Terms. "Industry Device" (also known as line of business device) means any device that: (1) is not useable in its deployed configuration as a general purpose personal computing device (such as a personal computer), a multi -function server, or a commercially viable substitute for one of these systems; and (2) only employs an industry or task -specific software program (e.g. a computer-aided design program used by an architect or a point of sale program) ("Industry Program"). The device may include features and functions derived from Microsoft software or third -party software. If the device performs desktop functions (such as email, word processing, spreadsheets, database, network or Internet browsing, or scheduling, or personal finance), then the desktop functions: (1) may only be used for the purpose of supporting the Industry Program functionality; and (2) must be technically integrated with the Industry Program or employ technically enforced policies or architecture to operate only when used with the Industry Program functionality. "Managed Device" means any device on which any Affiliate in the Enterprise directly or indirectly controls one or more operating system environments. Examples of Managed Devices can be found in the Product Terms. "Qualified Device" means any device that is used by or for the benefit of Enrolled Affiliate's Enterprise and is: (1) a personal desktop computer, portable computer, workstation, or similar device capable of running Windows Pro locally (in a physical or virtual operating system environment), or (2) a device used to access a virtual desktop infrastructure ("VDI"). Qualified Devices do not include any device that is: (1) designated as a server and not used as a personal computer, (2) an Industry Device, (3) not a Managed Device. At its option, the Enrolled Affiliate may designate any device excluded above (e.g., Industry Device) that is used by or for the benefit of the Enrolled Affiliate's Enterprise as a Qualified Device for all or a subset of Enterprise Products or Online Services the Enrolled Affiliate has selected. "Qualified User" means a person (e.g., employee, consultant, contingent staff) who: (1) is a user of a Qualified Device, or (2) accesses any server software requiring an Enterprise Product Client Access License or any Enterprise Online Service. It does not include a person who accesses server software or an Online Service solely under a License identified in the Qualified User exemptions in the Product Terms. "Reseller" means an entity authorized by Microsoft to resell Licenses under this program and engaged by an Enrolled Affiliate to provide pre- and post -transaction assistance related to this agreement; "Reserved License" means for an Online Service identified as eligible for true -ups in the Product Terms, the License reserved by Enrolled Affiliate prior to use and for which Microsoft will make the Online Service available for activation. "State/Local Entity" means (1) any agency of a state or local government in the United States, or (2) any United States county, borough, commonwealth, city, municipality, town, township, special purpose district, EA2015EnrGov(US)SLG(ENG)(Aug2015) ' Page 2 of 10 �J 'r Document X20-12057 or other similar type of governmental instrumentality established by the laws of Customer's state and located within Customer's state's jurisdiction and geographic boundaries. "Tribal Entity" means a federally -recognized tribal entity performing tribal governmental functions and eligible for funding and services from the U.S. Department of Interior by virtue of its status as an Indian tribe. "Use Rights" means, with respect to any licensing program, the use rights or terms of service for each Product and version published for that licensing program at the Volume Licensing Site. The Use Rights supersede the terms of any end user license agreement (on-screen or otherwise) that accompanies a Product. The Use Rights for Software are published by Microsoft in the Product Terms. The Use Rights for Online Services are published in the Online Services Terms. "Volume Licensing Site" means http://www.microsoft.com/licensing/contracts or a successor site. 2. Order requirements. a. Minimum Order requirements. Enrolled Affiliate's Enterprise must have a minimum of 250 Qualified Users or Qualified Devices. The initial order must include at least 250 Licenses for Enterprise Products or Enterprise Online Services. (i) Enterprise Commitment. Enrolled Affiliate must order enough Licenses to cover all Qualified Users or Qualified Devices, depending on the License Type, with one or more Enterprise Products or a mix of Enterprise Products and the corresponding Enterprise Online Services (as long as all Qualified Devices not covered by a License are only used by users covered with a user License). (ii) Enterprise Online Services only. If no Enterprise Product is ordered, , then Enrolled Affiliate need only maintain at least 250 Subscription Licenses for Enterprise Online Services. b. Additional Products. Upon satisfying the minimum order requirements above, Enrolled Affiliate may order Additional Products and Services. c. Use Rights for Enterprise Products. For Enterprise Products, if a new Product version has more restrictive use rights than the version that is current at the start of the applicable initial or renewal term of the Enrollment, those more restrictive use rights will not apply to Enrolled Affiliate's use of that Product during that term. d. Country of usage. Enrolled Affiliate must specify the countries where Licenses will be used on its initial order and on any additional orders. e. Resellers. Enrolled Affiliate must choose and maintain a Reseller authorized in the United States. Enrolled Affiliate will acquire its Licenses through its chosen Reseller. Orders must be submitted to the Reseller who will transmit the order to Microsoft. The Reseller and Enrolled Affiliate determine pricing and payment terms as between them, and Microsoft will invoice the Reseller based on those terms. Throughout this Agreement the term "price" refers to reference price. Resellers and other third parties do not have authority to bind or impose any obligation or liability on Microsoft. f. Adding Products. (i) Adding new Products not previously ordered. New Enterprise Products or Enterprise Online Services may be added at any time by contacting a Microsoft Account Manager or Reseller. - New. Additional Products, other than Online Services, may be used if an order is placed in the month the Product is first used. For Additional Products that are Online Services, an initial order for the Online Service is required prior to use. (ii) Adding Licenses for previously ordered Products. Additional Licenses for previously ordered Products other than Online Services may be added at any time but must be included in the next true -up order. Additional Licenses for Online Services must be ordered EA2015EnrGov(US)SLG(ENG)(Aug2015) Page 3 of 10 Document X20-12057 Vol. V Pg. / prior to use, unless the Online Services are (1) identified as eligible for true -up in the Product Terms or (2) included as part of other Licenses. g. True -up requirements. Enrolled Affiliate must submit an annual true -up order that accounts for any changes since the initial order or last order. If there are no changes, then an update statement must be submitted instead of a true -up order. (i) Enterprise Products. For Enterprise Products, Enrolled Affiliate must determine the number of Qualified Devices and Qualified Users (if ordering user -based Licenses) at the time the true -up order is placed and must orderadditional Licenses forall Qualified Devices and Qualified Users that are not already covered by existing Licenses, including any Enterprise Online Services. (ii) Additional Products. For Additional Products that have been previously ordered under this Enrollment, Enrolled Affiliate must determine the maximum number of Additional Products used since the latter of the initial order, the last true -up order, or the prior anniversary date and submit a true -up order that accounts for any increase. (iii) Online Services. For Online Services identified as eligible for true -up in the Product Terms, Enrolled Affiliate may reserve the additional Licenses prior to use and payment may be deferred until the next true -up order. Microsoft will provide a report of Reserved Licenses in excess of existing orders to Enrolled Affiliate and its Reseller. Reserved Licenses will be invoiced retroactively to the month in which they were reserved. (iv) Subscription License reductions. Enrolled Affiliate may reduce the quantity of Subscription Licenses at the Enrollment anniversary date on a prospective basis if permitted in the Product Terms, as follows: 1) For Subscription Licenses that are part of an Enterprise -wide purchase, Licenses may be reduced if the total quantity of Licenses and Software Assurance for an applicable group meets or exceeds the quantity of Qualified Devices and Qualified Users (if ordering user -based Licenses) identified on the Product Selection Form, and includes any additional Qualified Devices and Qualified Users added in any prior true -up orders. Step-up Licenses do not count towards this total count. 2) For Enterprise Online Services that are not a part of an Enterprise -wide purchase, Licenses can be reduced as long as the initial order minimum requirements are maintained. 3) For Additional Products available as Subscription Licenses, Enrolled Affiliate may reduce the Licenses. If the License count is reduced to zero, then Enrolled Affiliate's use of the applicable Subscription License will be cancelled. Invoices will be adjusted to reflect any reductions in Subscription Licenses at the true -up order Enrollment anniversary date and effective as of such date. (v) Update statement. An update statement must be submitted instead of a true -up order if, since the initial order or last true -up order, Enrolled Affiliate's Enterprise: (1) has not changed the number of Qualified Devices and Qualified Users licensed with Enterprise Products or Enterprise Online Services; and (2) has not increased its usage of Additional Products. This update statement must be signed by Enrolled Affiliate's authorized representative. (vi) True -up order period. The true -up order or update statement must be received by Microsoft between 60 and 30 days prior to each Enrollment anniversary date. The third - year true -up order or update statement is due within 30 days prior to the Expiration Date, and any license reservations within this 30 day period will not be accepted. Enrolled Affiliate may submit true -up orders more often to account for increases in Product usage, but an annual true -up order or update statement must still be submitted during the annual order period. EA2015EnrGov(US)SLG(ENG)(Aug2015) Page 4 of 10 � Document X20-12057 VoE. pg. /� C� (vii)Late true -up order. If the true -up order or update statement is not received when due: 1) Microsoft will invoice Reseller for all Reserved Licenses not previously ordered and 2) Subscription License reductions cannot be reported until the following Enrollment anniversary date (or at Enrollment renewal, as applicable). h. Step-up Licenses. For Licenses eligible for a step-up under this Enrollment, Enrolled Affiliate may step-up to a higher edition or suite as follows: (1) For step-up Licenses included on an initial order, Enrolled Affiliate may order according to the true -up process. (ii) If step-up Licenses are not included on an initial order, Enrolled Affiliate may step-up initially by following the process described in the Section titled "Adding new Products not previously ordered," then for additional step-up Licenses, by following the true -up order process. L Clerical errors. Microsoft may correct clerical errors in this Enrollment, and any documents submitted with or under this Enrollment, by providing notice by email and a reasonable opportunity for Enrolled Affiliate to object to the correction. Clerical errors include minor mistakes, unintentional additions and omissions. This provision does not apply to material terms, such as the identity, quantity or price of a Product ordered. j. Verifying compliance. Microsoft may, in its discretion and at its expense, verify compliance with this Enrollment as set forth in the Enterprise Agreement. 3. Pricing. a. Price Levels. For both the initial and any renewal term Enrolled Affiliate's Price Level for all Products ordered underthis Enrollmentwill be Level "D" throughoutthe term of the Enrollment. b. Setting Prices. Enrolled Affiliate's prices for each Product or Service will be established by its Reseller. As long as Enrolled Affiliate continues to qualify for the same price level, Microsoft's prices for Resellers for each Product or Service will be fixed throughout the applicable initial or renewal Enrollment term. Price levels and Microsoft's prices to Resellers are reestablished at the beginning of the renewal term. However, if Enrolled Affiliate qualifies for a different price level during the applicable initial or renewal term, Microsoft may at its discretion establish a new price level for future new orders either upon Enrolled Affiliate's request or on its own initiative. Any changes will be based upon price level rules in the Product Selection Form. 4. Payment terms. For the initial or renewal order, Enrolled Affiliate may pay upfront or elect to spread its payments over the applicable Enrollment term. If an upfront payment is elected, Microsoft will invoice Enrolled Affiliate's Reseller in full upon acceptance of this Enrollment. If spread payments are elected, unless indicated otherwise, Microsoft will invoice Enrolled Affiliate's Reseller in three equal annual installments. The first installment will be invoiced upon Microsoft's acceptance of this Enrollment and on each Enrollment anniversary date. Subsequent orders are invoiced upon acceptance of the order and Enrolled Affiliate may elect to pay annually or upfront for Online Services and upfront for all other Licenses. 5. End of Enrollment term and termination. a. General. At the Expiration Date, Enrolled Affiliate must immediately order and pay for Licenses for Products it has used but has not previously submitted an order, except as otherwise provided in this Enrollment. b. Renewal Option. At the Expiration Date of the initial term, Enrolled Affiliate can renew Products by renewing the Enrollment for one additional 36 full calendar month term or signing EA2015EnrGov(US)SLG(ENG)(Aug2015) Page 5 of 10 -- --------------Document X20-12057 va. P9. �13� a new Enrollment. Microsoft must receive a Renewal Form, Product Selection Form, and renewal order prior to or at the Expiration Date. The renewal term will starton the day following the Expiration Date. Microsoft will not unreasonably reject any renewal. Microsoft may make changes to this program that will make it necessary for Customer and its Enrolled Affiliates to enter into new agreements and Enrollments at renewal. c. If Enrolled Affiliate elects not to renew. (i) Software Assurance. If Enrolled Affiliate elects not to renew Software Assurance for any Product under its Enrollment, then Enrolled Affiliate will not be permitted to order Software Assurance later without first acquiring a new License with Software Assurance. (it) Online Services eligible for an Extended Term. For Online Services identified as eligible for an Extended Term in the Product Terms, the following options are available at the end of the Enrollment initial or renewal term. 1) Extended Term. Licenses for Online Services will automatically expire in accordance with the terms of the Enrollment. An extended term feature that allows Online Services to continue month-to-month ("Extended Term") is available. During the Extended Term, Online Services will be invoiced monthly at the then -current published price for Enrolled Affiliate's price level as of the Expiration Date plus a 3% administrative fee for up to one year. If Enrolled Affiliate does want an Extended Term, Reseller must submit a request to Microsoft. Microsoft must receive the request not less than 30 days prior to the Expiration Date. 2) Cancellation during Extended Term. If Enrolled Affiliate has opted for the Extended Term and later determines not to continue with the Extended Term, Reseller must submit a notice of cancellation for each Online Service. Cancellation will be effective at the end of the month following 30 days after Microsoft has received the notice. (iii) Subscription Licenses and Online Services not eligible for an Extended Term. If Enrolled Affiliate elects not to renew, the Licenses will be cancelled and will terminate as of the Expiration Date. Any associated media must be uninstalled and destroyed and Enrolled Affiliate's Enterprise must discontinue use. Microsoft may request written certification to verify compliance. d. Termination for cause. Any termination for cause of this Enrollment will be subject to the "Termination for cause" section of the Agreement. In addition, it shall be a breach of this Enrollment if Enrolled Affiliate or any Affiliate in the Enterprise that uses Government Community Cloud Services fails to meet and maintain the conditions of membership in the definition of Community. e. Early termination. Any Early termination of this Enrollment will be subject to the "Early Termination" Section of the Enterprise Agreement. For Subscription Licenses, in the event of a breach by Microsoft, or if Microsoft terminates an Online Service for regulatory reasons, Microsoft will issue Reseller a credit for any amount paid in advance for the period after termination. 6. Government Community Cloud. a. Community requirements. If Enrolled Affiliate purchases Government Community Cloud Services, Enrolled Affiliate certifies that it is a member of the Community and agrees to. use. Government Community Cloud Services solely in its capacity as a member of the Community and, for eligible Government Community Cloud Services, for the benefit of end users that are members of the Community. Use of Government Community Cloud Services by an entity that is not a member of the Community or to provide services to non -Community members is strictly prohibited and could result in termination of Enrolled Affiliate's license(s) for Government Community Cloud Services without notice. Enrolled Affiliate acknowledges that only Community EA2015EnrGov(US)SLG(ENG)(Aug2015) Page 6 of 10 ___ Document X20-12057 VN. 2�� Pg. �� members may use Government Community Cloud Services. b. All terms and conditions applicable to non -Government Community Cloud Services also apply to their corresponding Government Community Cloud Services, except as otherwise noted in the Use Rights, Product Terms, and this Enrollment. c. Enrolled Affiliate may not deploy or use Government Community Cloud Services and corresponding non -Government Community Cloud Services in the same domain. d. Use Rights for Government Community Cloud Services. For Government. Community Cloud Services, notwithstanding anything to the contrary in the Use Rights: (i) Government Community Cloud Services will be offered only within the United States. (ii) Additional European Terms, as set forth in the Use Rights, will not apply. (iii) References to geographic areas in the Use Rights with respect to the location of Customer Data at rest, as set forth in the Use Rights, refer only to the United States. EA2015EnrGov(US)SLG(ENG)(Aug2015) Page 7 of 10 Document x20-12057 Va.-�-'� Pg. Enrollment Details Enrolled Affiliate's Enterprise. a. Identify which Agency Affiliates are included in the Enterprise. (Required) Enrolled Affiliate's Enterprise must consist of entire offices, bureaus, agencies, departments or other entities of Enrolled Affiliate, not partial offices, bureaus, agencies, or departments, or other partial entities. Check only one box in this section. If no boxes are checked, Microsoftwill deem the Enterprise to include the Enrolled Affiliate only. If more than one box is checked, Microsoft will deem the Enterprise to include the largest number of Affiliates: A Enrolled Affiliate only ❑ Enrolled Affiliate and all Affiliates ❑ Enrolled Affiliate and the following Affiliate(s) (Only identify specific affiliates to be included if fewer than all Affiliates are to be included in the Enterprise): ❑ Enrolled Affiliate and all Affiliates, with following Affiliate(s) excluded: b. Please indicate whether the Enrolled Affiliate's Enterprise will include all new Affiliates acquired after the start of this Enrollment: Exclude future Affiliates 2. Contact information. Each party will notify the other in writing if any of the information in the following contact information page(s) changes. The asterisks (*) indicate required fields. By providing contact information, Enrolled Affiliate consents to its use for purposes of administering this Enrollment by Microsoft, its Affiliates, and other parties that help administer this Enrollment. The personal information provided in connection with this Enrollment will be used and protected in accordance with the privacy statement available at hftps7//www.microsoft.com/licerisinci/servicecenter. a. Primary contact. This contact is the primary contact for the Enrollment from within Enrolled Affiliate's Enterprise. This contact is also an Online Administrator for the Volume Licensing Service Center and may grant online access to others. The primary contact will be the default contact for all purposes unless separate contacts are identified for specific purposes Name of entity (must be legal entity name)* BRAZOS COUNTY Contact name* First Desmond Last Harris Contact email address* dharris@brazoscountytx.gov Street address* 205 East 27th Street City* Bryan State/Province* TX Postal code* 77803 -3988 - (For U.S. addresses, please provide the zip + 4, e.g. xxxxx-xxxx) Country* United States Phone* 979-361-4457 Tax ID * Indicates required fields b. Notices contact and Online Administrator. This contact (1) receives the contractual notices, (2) is the Online Administrator for the Volume Licensing Service Center and may grant online access to others, and (3) is authorized for applicable Online Services to add or reassign Licenses and step-up prior to a true -up order. EA2015EnrGov(US)SLG(EN G)(Aug2015),____e__ Page 8 of 10 I c _ _ Document X20-12057 vol. P. Same as primary contact (default if no information is provided below, even if the box is not checked). Contact name* First Desmond Last Harris Contact email address* dharris@brazoscountytx.gov Street address* 205 East 27th Street City* Bryan State/Province* TX Postai code* 77803-3988 - (For U.S. addresses, please provide the zip + 4, e.g. xxxxx-xxxx) Country* United States Phone* 979-361-4457 Language preference. Choose the language for notices. English ❑ This contact is a third party (not the Enrolled Affiliate). Warning: This contact receives personally identifiable information of the Customer and its Affiliates. * indicates required fields c. Online Services Manager. This contact is authorized to manage the Online Services ordered under the Enrollment and (for applicable Online Services) to add or reassign Licenses and step-up prior to a true -up order. ❑ Same as notices contact and Online Administrator (default if no information is provided below, even if box is not checked) Contact name*: First Desmond Last Harris Contact email address* dharris@brazoscountytx.gov Phone* 979-361-4457 ❑ This contact is from a third party organization (not the entity). Warning: This contact receives personally identifiable information of the entity. * indicates required melds d. Reseller information. Reseller contact for this Enrollment is: Reseller company name* SHI International Corp. Street address (PO boxes will not be accepted)* 290 Davidson Ave City* Somerset State/Province* NJ Postal code* 08873 Country* United States Contact name* Pierre James Phone*888-764-8888 Contact email address* msteam@shi.com *indicates required fields By signing below, the Reseller identified above confirms that all information provided in this Enrollment is correct. Signature* Printed name* Printed title* Date* * indicates required fields Changing a Reseller. If Microsoft or the Reseller chooses to discontinue doing business with each other, Enrolled Affiliate must choose a replacement Reseller. If Enrolled Affiliate or the Reseller intends to terminate their relationship, the initiating party must notify Microsoft and the EA2015EnrGov(US)SLG(ENG)(Aug2015) .,.._..._.. __ _ _.. .___.,_.__.-, Page 9 of 10 Document X20.12057 V6. Pg other party using a form provided by Microsoft at feast 90 days prior to the date on which the change is to take effect. e. If Enrolled Affiliate requires a separate contact for any of the following, attach the Supplemental Contact Information form. Otherwise, the notices contact and Online Administrator remains the default. (i) Additional notices contact (ii) Software Assurance manager (iii) Subscriptions manager (iv) Customer Support Manager (CSM) contact 3. Financing elections. Is a purchase under this Enrollment being financed through MS Financing? ❑ Yes, I7 No. If a purchase under this Enrollment is financed through MS Financing, and Enrolled Affiliate chooses not to finance any associated taxes, it must pay these taxes directly to Microsoft. EA2015EnrGov(uS)SLG(ENG)(Aug2015) ,� x—» --.r_, _ , Page 10 of 10 - Document X20-12057 % f Microsoft I Volume Licensing Supplemental Contact Information Form State and Local Thls foir can be used In cornbinatioh,with Agreement and EnrollmentlReglstration` Howevef a separate;form mustbe subrnitted for each:EnrollmenURegistration when more than one Is submittedrr, on a sigri'ature,form:" For the purposes if this form ,Entity can`!mean the ` i' hing Entity Customer r; Enrolled>Affiliate ;GovernmentiPartne 13stltution or other party entering into a Volume Llce sing program;@greement(; pnmary;4and Notices contacts:In this farm will notiappI to;Enrollmeh or Registrations This form applies to: O Enrollment/Affiliate Registration Form Insert primary entity name if more than one Enrollment/Registration Form is submitted Contact information. Each party will notify the other in writing if any of the information in the following contact information page(s) changes. The asterisks (*) indicate required fields; if the Entity chooses to designate other contact types, the same required fields must be completed for each section. By providing contact information, entity consents to its use for purposes of administering the Enrollment by Microsoft and other parties that help Microsoft administer this Enrollment. The personal information provided in connection with this agreement will be used and protected according to the privacy statement available at https://Iicensing.microscft.com. 9. Additional notices contact. This contact receives all notices that are sent from Microsoft. No online access is granted to this individual. Name of Entity* Contact name*: First Last Contact email* Street address* City* State* Postal code* Country* Phone* Fax This contact is a third party (not the Entity) information of the Entity. Warning: This contact receives personally identifiable 2. Software Assurance manager. This contact will receive online permissions to manage the Software Assurance benefits under the Enrollment or Registration. Name of Entity* Contact name*: First Last Contact email* Street address* City* State* Postal code* Country* Phone* Fax This contact is a third party (not the Entity), information of the Entity. Warning: This contact receives personally identifiable Su pCo ntactlnfoFon (US)S LG (ENG)(Oct2010) VOIJ 17 Pg. Page 1 of 3 3. Subscriptions manager. This contact will assign MSDN. Expression, and TechNet Plus subscription licenses to the individual subscribers under this Enrollment or Registration. Assignment of the subscription licenses is necessary for access to any of the online benefits, such as subscription downloads. This contact will also manage any complimentary or additional media purchases related to these subscriptions. Name of Entity* Contact name*: First Last Contact email* Street address* City* State* Postal code* Country* Phone* Fax This contact is a third party (not the Entity). Warning: This contact receives personally identifiable information of the Entity. 4. Online Services manager. This contact will be provided online permissions to manage the Online Services ordered under the Enrollment or Registration. Name of Entity* BRAZOS COUNTY Contact name*: First Desmond Last Harris Contact email* dharris@brazoscountytx.gov Street address* 205 East 27th Street City* Bryan State* TX Postal code* 77603-3988 Country* United States Phone* 979-361-4457 Fax ❑ This contact is a third party (not the Entity). Warning: This contact receives personally identifiable information of the Entity. 5. Customer Support Manager (CSM): This person is designated as the Customer Support Manager (CSM) for support -related activities. Name of Entity* Contact name*: First Last Contact email* Street address* City* State* Postal code* Country* Phone* Fax This contact is a third party (not the Entity). Warning: This contact receives personally identifiable information of the Entity. 6, Primary contact information: An individual from inside the organization must serve as the primary contact. This contact receives online administrator permissions and may grant online access to others. This contact also receives all notices unless Microsoft is provided written notice of a change. Name of Entity* BRAZOS COUNTY Contact name*: First Desmond Last Harris Contact email* dharris@brazoscountytx.gov Street address* 205 East 27th Street City* Bryan State* TX Postal code* 77803-3986 SupContactlnfoFon(US)SLG(ENG)(Oct2010) - .. Page 2of3 'boa. _ Pg, Country*: United States Phone* 979-361-4457 Fax 7. Notices contact and online administrator information: This individual receives online administrator permissions and may grant online access to others. This contact also receives all notices. 9 Same as primary contact Name of Entity* BRAZOS COUNTY Contact name*: First Desmond Last Harris Contact email* dharris@brazoscountytx.gov Street address* 205 East 27th Street City* Bryan State* TX Postal code* 77803-3988 Country*: United States Phone* 979-361-4457 Fax ❑ This contact is a third party (not the Entity). Warning: This contact receives personally identifiable information of the Entity. SupContactlnfcFonn(US)SLG(ENG)(Oct2010) Page 3 of 3 n i �® Microsoft Volume Licensing Previous Enrollment(s)/Agreement(s) Form Entity Name: BRAZOS COUNTY Contract that this form is attached to: State Local Government Please provide a description of the previous Enrollment(s), Agreement(s), Purchasing Account(s), and/or Affiliate Registration(s) being renewed or consolidated into the new contract identified above. a. Entity may select below any previous contract(s) from which to transfer MSDN subscribers to this new contract. Entity shall ensure that each MSDN subscriber transferred is either properly licensed under the new contract or is removed. b. Entity may select below only one previous contract from which to transfer the Software Assurance (SA) Benefit contact details, i.e., benefits contact (not the SA manager) and the program codes, to this new contract. c. An Open License cannot be used to transfer either the SA Benefit details or MSDN subscribers. d. The date of the earliest expiring Enrollment/Agreement that contains SA or Online Services will be the effective date of the new contract (or SA coverage period for Select Plus). e. Please insert the number of the earliest expiring Enrollment/Agreement with SA or Online Services in the appropriate fields of the new contract. PrevEnrAgrForm(WW)(ENG)(Apr2016) Page 1 of 1 I i e Enterprise Enrollment Product Selection Form Proposal ID 0532033.004 1 anauaoeEnglish (United States) Microsoft I Volume Licensing Enrollment Number r— ----7 ij F.z ... ... .. ... ,61 W Enrolled� iiiai6"s"En66-iia�j �Fo-ductg and Enterprise Online Services summary Initial ,for rC611ified � Devce buser lersProduct CAULicenslngy E Aleirp-riae P,rad UCtS,l,", -Dehces- - Users Client Access Win E3 + Win E5+ M de 0 -Y� Office 365 (Plans FI, E3, Licerse, + Windcws Wn VDA + 365 (Plans E3, E4 and ES) + Enterprise 833 B33 1.0 No User Licenses Field Worker 4 4 1.0 No User Licenses Total 1 8371 8371 Care CAL Care CAL 7631 Bridge for Office 365 Sal Core CAL Bridge for Office 365 From SA 121 I Enterprise Mobility and Security GOV 1 701 -1 Office 365 GOV E3 ..... .. Ij Cnro"Ife`d sPrb"duict Quantities: 2 3 4 E Aleirp-riae P,rad UCtS,l,", Offfce Professional Plus + Client Access License + Client Access Win E3 + Win E5+ I ,yOFfIc. 365 ProPlus + Office Office 365 (Plans FI, E3, Licerse, + Windcws Wn VDA + 365 (Plans E3, E4 and ES) + E4 and E5) + Enterprise Intune + EMS USL + Enterprise Cloud Enterprise Cloud Suite USL Cloud Suite USL Enterprise Cloud Suite USL .. .... Suite USL 74 837 B33 EA -EAS ProdSelForm(WVV)(ENG) CTM 'Pagel oft MS Quote Enterprise Enrollment Product Selection Form Microsoft I Volume Licensing Enrolled Affiliate , 's'PiliceTeve P�irdu-'cti ff rin J ri L �e eve Enterprise Products and Enterprise Online Services USLs: Unless otherwise Indicated In associated correct documents, Price level set using the highest quantity from Groups I through 4. D Additional Product Application Pool: Unless otherwise Indicated in associated contract documents, Price level set using quantity from Group 1. D Additional Product Server Pool: Unless otherwise indicated In associated contract documents, Pnce level set B using the highest quantity from Group 2 or 3. 1) Additional Product Systems Pool: Unless otherwise indicated in associated contract documents, Price level set D using quantity from Group 4. D .5;Ni '4 Unless otherwise Indicated in the associated contract documents, the l level for each Product offering pool is setas described above, based upon the quantity to prim level mapping below: Q6ahtq.bf Licefidds-4Rd So&aiAssurance:: —' 2,399 and below A 2,400 to 5,999 B 6,000 to 14.999 C 15,000 and above D Note 1: Enterprise Online Services may not be available in all famtons. Please see the Product List for a list of locations where these may be purchased. Note 2: Unless otherwise Indicated In associated Agreement documents. the CAL selection must be the same screw the Enterprise for each Profile. Note 3: If Enrolled Affiliate does not order an Enterprise Product or Enterprise Online Service associated with an applicable Product pool, the price level forAdditional Products in the same pool will be pace level 'N'throughout the term of the Enrollment. Refer to the Qualifying Government Entity Addendum pricing provision for more details on prim leveling. Note 4: Bridge CAL, Office 365 Plan E3 Add Ons, EMS Add Ons, Windows Ent SA Per User Add Ons, and Enterprise Cloud Suite Add On quantities are net included for Price Leveling, as License quantities are determined by the corresponding Enterprise Online Service(s). EA-EASPrGdSeIForm0AW(ENG) Vf%l: -t g. — ---------- CTM - Page2oi`2 MS Quote E" Solutions County of BRAZOS TX Desmond Harris 300 E. 26th St. Bryan, Texas 77803 UNITED STATES Phone: (979) 361-4457 Fax: Email: dharris@brazoscountytx.gov All Prices are in US Dollar (USD) Product Pricing Proposal Quotation #: 12338278 Created On: 10/7/2016 Valid Until: 10131/2016 Account Representative Kerri Fitzmorris 1301 South Mo-Pac Expressway Suite 375 Austin, TX 78746 Texas@shi.com' Phone: 1-800-870-6079 Fax: 512-732-0232 Email: Kerd—Fitzmorris@shi.com Qty Your Price Total 1 CoreCAL ALNG SA MVL UsrCAL 763 $42.00 $32,046.00 Microsoft - Part#: W06-00446 Coverage Term: 11/112016 — 10131/2017 2 CCALBrdg0365 Aing MonthlySub Per User 70 $19.20 $1,344.00 Microsoft - Part#: AAA -12414 Coverage Term: 1 11112016 —10/31/2017 3 ExchgSvrStd ALNG SA MVL 1 $114.40 $114.40 Microsoft - Part#: 312-02257 Coverage Term: 111112016 — 1013112017 4 Off365PE3 ShrdSvr ALNG SubsVL MVL PerUsr 70 $205.20 $14,364.00 Microsoft - Part#: AAA -10842 Coverage Term: 11/l/2016-10/3112017 5 PrjctPro ALNG SA MVL wl PrjctSvrCAL 5 $176.10 $880.50 Microsoft - Part#: H30-00238 Coverage Term: 1111/2016 — 10/3112017 6 SysCtrStd ALNG SA MVL 2Proc 1 $143.20 $143.20 Microsoft - Part#: T9L-00223 Coverage Term: 1111/2016— 10/31/2017 7 VisioPro ALNGSAMVL 10 $90.50 $905.00 Microsoft - Part#: D87-01159 Coverage Term: 11/1/2016 — 10131/2017 8 Off365PE3 ShrdSvr ALNG SubsVL MVL PerUsr 4 $205.20 $820.80 Microsoft - Part#: AAA -10842 Coverage Term: 11/1/2 016 — 1 013112 01 7 Note: Enrollment 6157933 I f Microsoft- Part#: AAA -12536 10 WnSvrDCCore ALNG UcSAPk MVL 2Lic CoreLic Microsoft - Part#: 9EA-00039 Additional Comments $290.40 $2,323.20 Total $57,141.10 DIRSOD-2503 - IMPORTANTIII"' For this software order please include end -user's name, number, and e-mail address on your purchase order'** Please note the quote expiration date. Past this date the quote is invalid and will require refreshed pricingl Please include this quote with your purchase order submission Thanksl Thank You for choosing SHI-GSI To ensure the best level of service, please provide End User Name, Phone Number, and E -Mail Address when submitting a Purchase Order. For any additional information including Hardware and Software Contract Numbers, please contact an SHI-GS Sales Representative at 800-870-6079. The Products offered under this proposal are subject to the SHI Return Policy posted at www.shf.com/retumpolicy, unless there is an existing agreement between SHI and the Customer. Vol. c/'V Pg, �J71 ON Microsoft Enterprise Update Statement Enterprise Agreement Number 01 E73535 Enrollment Number 8545369 Company Name BRAZOS COUNTY Volume Licensing In accordance with the terms of entity's Enterprise Agreement and Enrollment, a true -up order must be submitted for each Enrollment's anniversary (including at Enrollment expiration and prior to any renewal) to account for License quantity increases for: a. Qualified Desktops/Devices or Qualified Users b. Online Services (where permitted) c. Previously ordered Additional Products ;n s 1 d. Products included in the Enrollment for Core Infrastructure o4, e. Products included in the Enrollment for Application Platform-, Products selected with the three year true -up option must place the true -up order only upon enrollment expiration and prior to renewal. If entity has ordered any additional quantities since its last Enre order is still required. Entity must submit an Enterprise Update there has been no increase in required License quantities as de © In checking this box, entity confirms that under the ahov no increase in the number of required Licenses not 'Irl a Orders. Entity understands that it is the responsibility`'] 4 installed are used according to the Enterprise Agreement`s Select applicable year for this Update statement: 3 ,ary, this annual true -up each anniversary when aferenced Enrollment, there has been lyeordered in a prior placed True Up the entity to ensure that all licenses d Enrollment referenced above. Custorner/Government Partner (as applicable) p- Nam Name of Entity" ``; BRAZOS CO v. Signature"a Printed Name* "' Dizane,A,.P,,eters Printed Title* (p^County Judge Signature Datfb e*''+ 915 * indicates required fields 15 CONTRACT AND AGREEMENT FOR SECURE SHORT-TERM SPACE AVAILABLE STATE OF TEXAS COUNTY OF VICTORIA VICTORIA COUNTY JUVENILE BOARD VICTORIA COUNTY JUVENILE JUSTICE CENTER Detention Services September 1, 2016 - August 31 2017 This Agreement is entered into by and between rS County, acting by and through its duly authorized representative ( hereinafter "Juvenile Probation') and the Victoria County Juvenile Board, acting by and through its duly authorized representative and the County Judge, concerning detention services provided at the Victoria County Juvenile Justice Center hereinafter "the Facility") by the Victoria County Juvenile Services Department ( hereinafter "Service Provider") pursuant to license granted by the Texas Juvenile Justice Department and/or any other appropriate State agency with licensure or regulatory authority over this facility ("Service Provider"), ARTICLE I PURPOSE 1.01 WhereasCounty, in order to carry out and conduct its juvenile program in Accordance with the Juvenile Justice Code, Title III of the Texas Family Code has need of the use of detention facilities to house and maintain children of juvenile age, who are referred to a detention facility for act(s) of delinquency or act(s) indicating a need for supervision, during pre-trial and pre-dispositional status or in the post-dispositional treatment prescribed by the Court. The placement facility to be utilized is owned and operated by Service Provider, and is located at 97 Foster Field Dr, Victoria, Texas 77904. ARTICLE II TERM 2.01 The term of this Agreement is for 12 months commencing September 1, 2016 - August 31, 2017. It shall be automatically renewed for one year terms thereafter, commencing September 1st and ending August 31st, unless one party notifies the other in writing, at least thirty (30) days prior to the expiration of said term, of its intention to not renew this Agreement. ARTICLE III PROVISIONS OF SERVICES 3.01 A. Service Provider will provide: room and board, supervision twenty-four hours per day, seven days a week; routine medical examination and treatment within the Facility (but shall not provide or pay for emergency examination, treatment, or hospitalization outside Vic Win CountyJuvenile Justice Center Detention Services Agreement September I, 2016— August 31, 2017 the Facility); an approved education program; recreation facilities; and counseling to each child placed within the Facility. B. If emergency examination, EMS treatment, health care treatment and/or hospitalization outside the Facility ("Outside Treatment") is required for a child placed in the Facility, the Administrator of the Facility is authorized to secure the Outside Treatment at the expense of Juvenile Probation and agrees to indemnify and hold harmless Service Provider, its officers, directors, representatives, agents, shareholders and employees from any and all liability for charges for Outside Treatment. The Administrator shall notify the appropriate Juvenile Probation officials of Outside Treatment with twenty-four (24) hours of its occurrence. C. Children from Juvenile Probation who are alleged to have engaged in delinquent conduct, or conduct indicating a need for supervision, as reflected in a Child in Need of Supervision Order (CINS) will be admitted to the facility under the authority of any Juvenile Court having jurisdiction or its designated official. Children not released within forty-eight (48) hours (excluding weekends and holidays) must have a detention hearing in the appropriate Juvenile Court in accordance with the Texas Family Code, Title III (Section 54.01). If the child is ordered detained, a certified copy of the Detention Order must be delivered to the detention Facility prior to the child's re -admission. D. Each child placed in the Facility shall be required to follow the rules and regulations of conduct as fixed and determined by the Administrator and staff of the Facility. E. Acceptance of a child by the Facility will be determined by space availability. Service Provider reserves the right to refuse admission of any child deemed inappropriate. Service Provider has resolved to operate the Facility in compliance with the Juvenile Justice and Delinquency Prevention Act, and therefore, Service Provider will not accept children whose detention would prevent the Facility from complying with the Juvenile Justice and Delinquency Prevention Act or those "juveniles who are charged with or has committed offenses that would not be criminal if committed by an adult or offenses which do not constitute violations of valid court order, or such non -offenders as dependent or neglected children." Section 223(a) (12) (A), Juvenile Justice Delinquency Prevention Act. No child who is intoxicated or in need of immediate medical attention will be accepted under any circumstances without having been seen, treated and released by a medical professional. If a child is accepted by the Facility from Juvenile Probation and the child thereafter is determined to be, in the sole judgment of the Administrator, mentally or physically unfit, dangerous, unmanageable, unsuitable for the program or combination of such conditions or whose mental or physical conduct would or might endanger the other occupants of the Facility, then the Administrator shall notify Juvenile Probation of this determination. The child shall immediately be removed from the Facility but in no event no longer than forty eight (48) hours after notification. It will be the responsibility of Juvenile Probation, at its expense, to provide for the transportation for the removal of the child. F. Service Provider agrees that the facility will accept any child who qualifies, without regard to such child's religion, race, creed, sex or national origin. G. It is further understood and agreed by the parties that children placed in pre -adjudication care in the Facility shall be removed from the Facility by the appropriate authorities from Juvenile Probation, or its agents, servants or employees at the conclusion of the ten (10) day working period authorized by the Court Order issued at the conclusion of the initial 2 Vol. V �/ pg. ! `�! Victorin County.l ventle Justice Center Detention Services Agreement September 1, 2016~ August 31, 2017 detention hearing by the Judge of the appropriate Juvenile Court unless anew Order has been issued authorizing the continued detention, and a copy of the new Order has been delivered to the Facility, or unless a waiver of the ten (10) working day hearing has been executed and a signed copy of the waiver is received by the Facility. A copy of the Order issued pursuant to the waiver shall be furnished to the Facility. The same understanding and agreement between the parties exists with the exception that court orders may authorize detention for up to fifteen (15) working days after the initial hearing and detention period. H. It is further understood and agreed by the parties that, children may be released to the Probation Officer or other appropriate authority of Juvenile Probation pursuant to: (a) paragraph E of this Arlye, e, (b) an Order of Release signed by the Judge of the Juvenile Court of the County. J. Service Provider shall be in compliance with all standards and requirements of the Texas Juvenile Justice Department and all applicable State and Federal law. K. Service Provider shall provide twenty (24) hour supervision for each child, including awake staff during sleeping hours in a Secure Facility. L. Each child placed in the Facility shall be provided the opportunity to complete the Massachusetts Youth Screening Instrument (MAYSI-2) as required by the Texas Juvenile Justice Department. Facility personnel administering the MAYSI-2 shall be properly trained, sign the warning page, and document time and date administered. The MAYSI-2 shall then be promptly provided to Juvenile Probation of the detaining county. M. Each child placed in the Facility shall be enrolled in an educational program. Special steps shall be taken to comply with requirements of Special Education students and their needs. N. It is further understood and agreed by the parties that nothing in this contract shall be construed to permit Juvenile Probation, its agents, servants, or employees any way to manage, control, direct or instruct Service Provider, its directors, officers, employees, agents, shareholders and designees in any manner respecting its work, duties or functions pertaining to the maintenance a d operation of the Facility. However, it is also understood that the Juvenile Court of County shall control the conditions and terms of detention supervision as to a particular child pursuant to the Texas Family Code, Section 51.12. ARTICLE IV COMPENSATION 4.01 For and in consideration of the above-mentioned services, Juvenile Probation agrees to pay Service Provider the sum of $110.00 per day for each child. The daily rate shall be paid to Service Provider for each day a child is in detention. The cost is based on the projected actual cost of care for children in the facility. Juvenile Probation shall receive a detailed statement each month when it has placed a child in the Facility. Payment is due within 30 days of receipt of billing and shall be mailed to: Victoria County Juvenile Justice Center 97 Foster Field Dr. Victoria, Texas 77904 3 Victoria County Juvenile Justice Center Detention Services Agreement September 1, 2016- August 31, 2017 4.02 Psychological services will be provided to the child on an as needed basis at the request of the Juvenile Probation Department and shall be paid for by the Department. 4.03 Service Provider will submit an invoice for payment of services to Juvenile Probation on a monthly basis. Said invoice shall be submitted with ten (10) working days following the end of the invoiced month and shall include information deemed necessary for adequate fiscal control, including but not limited to: to be attributed to specific clients if appropriate, date service was rendered, total daily cost, and total monthly cost. Each invoice received for payment will be reviewed by Juvenile Probation in order to monitor Service Provider for financial compliance with this Agreement. Invoices submitted by Service Provider in proper form shall be paid by Juvenile Probation in a timely manner. 4.04 Service Provider shall account separately for the receipt and expenditure of any and all state funds received from Juvenile Probation under this contract. Service Provider shall account separately for state funds received and expended utilizing the following Generally Accepted Accounting Practices (GAAP): 1. Service Provider has an outside audit completed on a yearly basis which specifies receipt and expenditure of State funds. Service Provider shall forward a copy of the annual outside audit to Juvenile Probation by March 1 following the end of the fiscal year. 2. If Service Provider does not obtain an annual outside audit, then Service Provider shall Provide a separate accounting of funds received from Juvenile Probation in whole or in part paid from state funds. The accounting shall clearly list the state funds received from Juvenile Probation and account for expenditures of said funds including documentation of appropriate expenditures as well as the year's tax forms and documentation. The accounting shall be provided to Juvenile Probation thirty (30) days prior to the renewal date of the contract. 4.05 It is understood and agreed by Service Provider that this Agreement is funded in whole or in part with grant or state funds and shall be subject to termination without penalty, either in whole or in part, if funds are not available or are not appropriated by the Texas Legislature. 4.06 Service Provider agrees to make claims for payment or direct any payment disputes to Juvenile Probations Fiscal Officer. Service Provider will not contact other department employees regarding any claims of payment. 4.07 Service Provider will provide certification of eligibility to receive State funds as required by Texas Family Code Section 231.006. 4.08 Except to the extent that a party to this Agreement seeks emergency judicial relief, the parties agree to negotiate in good faith in an effort to resolve any disputes related to this contract that may arise, no matter when the dispute may arise. If a dispute cannot be resolved by negotiation, the dispute shall be submitted to mediation before the parties resort to arbitration or litigation. The parties shall choose a mutually acceptable mediator to mediate the dispute, and the parties shall pay the costs of mediation services equally. 4.09 In the event that State Reimbursement Rates are increased during the duration of the terms of this contract, the new rates will become effective reflecting those of the increase. H Victoria County Juvenile Justice Center Detention Services Agreement September 1, 2016— August 31, 2017 ARTICLE V ADDITIONAL TERMS & AGREEMENTS 5.01 Prior to transporting a child to the Facility for placement in Secure Short -Term Detention, Juvenile Probation shall call the Facility to ensure that space is available. Placement of children by authorized officers of Juvenile Probation may be denied if space limitations require as determined by the Facility. 5.02 A child will only be accepted in the Facility upon receipt by the Facility Administrator of a proper order/ authorization from the Juvenile Court of �zt County. ARTICLE VI EXAMINATION OF PROGRAM & RECORDS 6.01 Service Provider agrees that it will permit Juvenile Probation to examine and evaluate its program of services provided under the terms of this agreement and/or to review its record periodically. This examination and evaluation of the program may include site visitation, observation of programs in operation, interview and the administration of questionnaires to the staff of Service Provider and the children when deemed necessary. 6.02 Service Provider shall provide to Juvenile Probation such descriptive information on contracted children as requested on forms provided by Juvenile Probation. 6.03 For purpose of evaluation, inspection, auditing or reproduction, Service Provider agrees to maintain and make available to authorized representatives of the State of Texas or Juvenile Probation any and all books, documents or other evidence pertaining to the costs and expenses of this Agreement. 6.04 Service Provider will keep a record of all services provided to Juvenile Probation under this Agreement, and upon reasonable notice will provide information, records, papers, reports, and other documents regarding services furnished as may be requested by Juvenile Probation. Service Provider will maintain the records (as referenced above) for three (3) years after the termination of this Agreement. 6.05 Service Provider understands that acceptance of funds under this contract acts as acceptance of the authority of the State Auditor's Office, or any successor agency, to conduct an audit or investigation in connection with those funds. Contractor further agrees to cooperate fully with the State Auditor's Office or its successor in the conduct of the audit or investigation, including providing all records requested. Contractor will ensure that this clause concerning the authority to audit funds received indirectly by subcontractors through the Contractor and the requirement to cooperate is included in any subcontract it awards." ARTICLE Vil CONFIDENTIALITY OF RECORDS 7.01 Service Provider shall maintain strict confidentiality of all information and records relating to children involved in Juvenile Probation, and shall not re -disclose the information except as required to perform the services to be provided pursuant to this Agreement, or as may be required by law. 5 ria Victoria County Juvenile Justice Center Detention Services Agreement September 1, 2016— August 31, 2017 ARTICLE VIII DUTY TO REPORT 8.01 Allegations Occurring Inside the Facility. As required by Texas Family Code Chapter 261 and Title 37 Texas Administrative Code Chapter 358, or successor provisions, Service Provider, and any of its employees, interns, volunteers or contractors, shall report any allegation or incident of abuse, neglect, exploitation, death or other serious incident involving a child in a juvenile justice facility or juvenile justice program in the following manner: A. For all allegations and incidents except sexual abuse and serious physical abuse: within twenty-four (24) hours from the time the allegation is made, to the following: 1. Local law enforcement agency; and 2. Texas Juvenile Justice Department by submitting a TJJD Incident Report Form to facsimile number 1-512-424-6717 (or if unable to complete the form within 24 hours, then by calling toll-free 1-877-786-7263, followed by submitting the report within 24 hours of said call). In addition, for serious incidents, a treatment discharge form or other medical documentation that contains evidence of medical treatment pertinent to the reported incident shall be submitted to the Texas Juvenile Justice Department within 24 hours of receipt; and 3. With respect to juveniles placed by Juvenile Probation, the TJJD Incident Report Form shall also be sent to Juvenile Probation within 24 hours at facsimile number 0 Ii 1 land Service Provider shall contact Juvenile Probation by telephone at, (93f0 2)1 \ - k D within 24 hours. B. For allegations and incidents of sexual abuse or serious physical abuse: 1. Local law enforcement agency immediately, but no later than one (1) hour from the time a person gains knowledge of or suspects the alleged serious physical abuse or sexual abuse. The initial report shall be made by phone to law enforcement; 2 Texas Juvenile Justice Department immediately, but no later than four (4) hours from the time a person gains knowledge of or suspects the alleged serious physical abuse or sexual abuse. The initial report shall be made by phone by calling toll- free 1-877-786-7263. Within 24 hours of the report by phone, the completed TJJD Incident Report Form shall be submitted by facsimile number 1-5121424-6717 or by email; and 3. With respect to children placed by Juvenile Probation, the TJJD Incident Report ,Irorrri.shall also be,se \t ` juvenile Probation within 24 hours at facsimile number LA 8.02 Allegations Occurring Outside the Facility. Any person who witnesses, learns of, receives an oral or written statement from an alleged victim or other person with knowledge or who has a reasonable belief as to the occurrence of alleged abuse, neglect, exploitation, death or other serious incident involving a juvenile, but that is not alleged to involve an employee, intern, volunteer, contractor, or service provider of a program or facility, shall be immediately reported to law enforcement or to other appropriate governmental unit as required in Texas Family Code Chapter 261. Victoria County Juvenile Justice Center Detention Services Agreement September I, 2016~ August 31, 2017 8.03 As used within this Agreement: A. An allegation or incident includes the witnessing, learning, or receiving an oral or written statement from an alleged victim or other person with reasonable belief or knowledge as to the occurrence or an alleged abuse, neglect, exploitation, death or other serious incident involving a juvenile in a juvenile justice facility or juvenile justice program. B. A serious incident is attempted escape, attempted suicide, escape, reportable injury, youth - on -youth physical assault or youth sexual conduct. C. Sexual abuse is conduct committed by any person against a juvenile that includes sexual abuse by contact or sexual abuse by non -contact. D. Serious physical abuse is bodily harm or condition that resulted directly or indirectly from the conduct that formed the basis of an allegation of abuse, neglect or exploitation, if the bodily harm or condition requires medical treatment by a physician, physician assistant, licensed nurse practitioner, emergency medical technician, paramedic or dental. E. A juvenile justice facility is a facility, including its premises and affiliated sites, whether contiguous or detached, operated wholly or partly by or under the authority of the governing board, juvenile board or by a private vendor under a contract with the governing board, juvenile board or governmental unit that serves juveniles under juvenile court jurisdiction. The term includes: a public or private juvenile post -adjudication secure correctional facility required to be certified in accordance with the Texas Family Code; and a public or private non -secure juvenile post -adjudication residential treatment facility housing juveniles under juvenile court jurisdiction. F. A juvenile justice program is a program or department operated wholly or partly by the governing board, juvenile board or by a private vendor under contract with the governing board or juvenile board that serves juveniles under juvenile court jurisdiction or juvenile board jurisdiction. The term includes ajuvenile justice alternative education program and a non-residential program that serves juvenile offenders while under the jurisdiction of the juvenile court or juvenile board jurisdiction and a juvenile probation department. ARTICLE IX CRIMINAL HISTORY SEARCHES 9.01 Criminal history searches shall be conducted by Service Provider for any and all of its employees, interns, volunteers or contractors providing services in a juvenile justice facility or juvenile justice program that may have direct unsupervised access. to children in the facility or program. 9.02 Criminal history searches shall include the following: A, Texas criminal history fingerprint -based criminal history background search through the Texas Department of Public Safety. B. Local law enforcement sex offender registration records check through the Public Sex Offender Registry on the Texas Department of Public Safety website. 7 Victoria County Juvenile Justice Center Detention Services Agreement September 1, 2016— August 31, 2017 C. Federal Bureau of Investigation fingerprint -based criminal history background search at the National Crime Information Center; internet-based searches shall not be used to conduct this background search. 9.03 A copy of the initial criminal history report required by this Agreement and any reports reflecting subsequent criminal activity shall be maintained for monitoring purposes for whichever of the following occurs later: duration of the individual's employment or period of service _minimum of three (3) years; or until any pending litigation, claim, audit or review and all questions arising there from have been resolved. 9.04 As used within this Agreement, a disqualifying criminal history is a history that includes any one of the following. A. A felony conviction against the laws of this state, another state, or the United States within the past ten 10) years; B. A deferred adjudication for a felony against the laws of this state, another state, or the United States within the past ten (10) years; C. A current felony deferred adjudication, probation or parole; D. A jailable misdemeanor conviction against the laws of this state, another state, or the United States within the past five (5) years; E. A deferred adjudication for a jailable misdemeanor against the laws of this state, another state, or the United States within the past five (5) years; F. A current jailable misdemeanor deferred adjudication, probation or parole; or G. The requirement to register as a sex offender under Chapter 62 of the Texas Code of Criminal Procedure. 9.05 In addition to the criteria and time frames set forth in the above definition of disqualifying criminal history, an individual must not have direct unsupervised access to children in a facility or program until at Least one year has elapsed since the completion of any period of incarceration, community supervision, or parole. 9.06 Any of Service Provider's employees, interns, volunteers or contractors with a disqualifying criminal history shall be prohibited from having direct unsupervised access to children in a juvenile justice facility or a juvenile justice program. 9.07 Juvenile Probation reserves the right, in its sole discretion, to prohibit any individual with a prior criminal history from being placed in a position that involves direct unsupervised contact with children. ARTICLE X DISCLOSURE OF INFORMATION 10.01 Service Provider warrants that, prior to entering this contract, it has verified and disclosed the following information to Juvenile Probation, and agrees that it shall have an ongoing affirmative duty under this Agreement to promptly ascertain and disclose in sufficient detail this same information to Juvenile Probation: Victoria County Juvenile Justice Center Detention Services Agreement September I, 2016— August 31, 2017 A. Any and all corrective action required by any of Service Provider's licensing authorities; B. Any and all litigation filed against Service Provider, or against its employees, interns, volunteers, subcontractors, agents and/ or consultants that have direct contact with children; C. Any arrest of any employee, intern, volunteer, subcontractor, agent and/or consultant of Service Provider that has direct contact with children; D. Any finding of "Reason to Believe" by a state regulatory agency in a child abuse, neglect and exploitation investigation where an employee, intern, volunteer, subcontractor, agent and/or consultant of the Service Provider that has direct contact with children was the alleged or designated perpetrator; E. The identity of any of the Service Provider's employees, interns, volunteers, subcontractors, agents and/or consultants that have direct contact with children that are registered sex offenders; and F. The identity of any of Service Providers employees, interns, volunteers, subcontractors, agents and/or consultants that have direct contact with children that have a criminal history. For the purpose of this Agreement, the term `criminal history" shall include: (1) current felony or misdemeanor probation or parole, (2) a felony conviction or deferred adjudication within the past ten years; or (3) a jailable misdemeanor conviction or deferred adjudication within the past five years. 10.02 Service Provider agrees and understands it has an affirmative and ongoing duty to ascertain and disclose to Juvenile Probation any and all of the foregoing information as to any individual, whether a prospective or existing employee, intern, volunteer, subcontractor, agent and/or consultant of the Service Provider, prior to placing that individual in a position that involves direct unsupervised contact with juveniles in a juvenile justice facility orjuvenile justice program. ARTICLE XI EQUAL OPPORTUNITY 11.01 Service Provider agrees to respect and protect the civil and legal rights of all children and their parents. It will not unlawfully discriminate against employee, prospective employee, child, childcare provider, or parent on the basis of race, sex, religion, disability or national origin. Service Provider shall abide by all applicable federal, state and local laws and regulations. ARTICLE XII ASSIGNMENT & SUBCONTRACT 12.01 Service Provider may not assign or subcontract any of its rights, duties and /or obligations arising out of this Agreement without the written consent of Juvenile Probation. ARTICLE XIII OFFICIALS NOT TO BENEFIT 13.01 No officer, employee or agent of Juvenile Probation and no member of its governing body and M1 Vittoria County Juvenile Justice Center Detention Services Agreement September I, 2016—August 31, 2017 no other public officials of the governing body of the locality or localities in which the project is situated or being carried who exercise any functions or responsibilities in the project, shall participate in any decision relating to this Agreement which affects or conflicts with his/her personal interest or have any personal or pecuniary interest, direct or indirect, in this Agreement or the proceeds thereof. ARTICLE XIV DEFAULT 14.01 Juvenile Probation may, by written notice of default to Service Provider, terminate the whole or any part of this Agreement, as it deems appropriate, in any one of following circumstances: A. If Service Provider fails to perform the work called for by this Agreement within the time specified herein or any extension thereof; or B. If Service Provider fails to perform any of the other material provisions of this Agreement, including failure to achieve the defined goals, outcomes, and outputs, or so fails to prosecute the work as to endanger the performance of this Agreement in accordance with its terms and in either of these two circumstances after receiving notice of default, Service Provider does not cure such failure within a period of ten (10) days. ARTICLE XV TERMINATION 15.01 This Agreement may be terminated: A. By either party upon ten (10) days written notice to the other party of the intention to terminate; or R. Upon expenditure of available funds. 15.02 If at any time during the term of this agreement Juvenile Probation, in its sole discretion, determines that the safety of children being served under this Agreement may be in jeopardy, Juvenile Probation may immediately suspend the effect of this Agreement, including but not limited to the obligation to pay, upon giving notice to the Service Provider. ARTICLE XVI WAIVER OF SUBROGATION 16.01 Service Provider expressly waives any and all rights it may have of subrogation to any claims or rights of its employees, agents, owners, officers, or subcontractors against Juvenile Probation. Service Provider also waives any rights it may have to indemnification from Juvenile Probation. ARTICLE XVII REPRESENTATIONS & WARRANTIES 17.01 Service Provider hereby represents and warrants the following: A. That it has all necessary right, title, license and authority to enter into this Agreement, 10 Vol. P9• �/9 Victoria County Juvenile Justice Center Detention Services Agreement September 1, 2016— August 31, 2017 B. That it is qualified to do business in the State of Texas; that it hold all necessary licenses and staff certifications to provide the type (s) of services being contracted for; that it is in compliance with all statutory and regulatory requirements for the operations of its business and that there are no taxes due and owing to the State of Texas, the County of Victoria or any political subdivision thereof; C. Victoria County will maintain in force policies of general liability insurance against loss to any person or property occasioned by acts or omissions of Service Provider providing limits of $100,000 per occurrence and $300,000 aggregate. Certificate of Liability Insurance shall be furnished to Juvenile Probation. Furthermore Juvenile Probation shall be notified immediately upon any changes in the status of the insurance policy and shall promptly furnish updated certificates of insurance to Juvenile Probation D. That all of its employees, interns, volunteers, subcontractors, agents and/or consultants will be properly trained to report allegations or incidents of abuse, exploitation, neglect, death or serious incidents involving a child under the supervision of Juvenile Probation in accordance with the requirements of Texas Family Code Chapter 261 and any applicable Texas Juvenile Justice Department administrative rules regarding abuse, neglect, exploitation, death or serious incidents; and that, if it has employees, interns, volunteers, subcontractors, agents and/or consultants that have contact with children in a juvenile justice facility or juvenile justice program, then it shall prominently post in all public and staff areas of any and all of its offices/facilities, both the English and Spanish language versions of the following official notice forms that are available on the Texas Juvenile Probation Commission website: Notice to Public Regarding Abuse, Neglect and Esploitntion and Notice to Employees Regarding Abuse, Neglect and Exploitation. ARTICLE XVIII TEXAS LAW TO APPLY 18.01 This Agreement shall be construed under and in accordance with the laws of the State of Texas, and all obligations of the parties created hereunder are performable in Victoria County, Texas. ARTICLE XIX VENUE 19.01 Exclusive venue for any litigation arising from this Agreement shall be in Victoria County, Texas. ARTICLE XX LEGAL CONSTRUCTION 20.01 In case anyone or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceable provision shall not affect any other provision thereof and this Agreement shall be construed as if such invalid, illegal or unenforceable provision had never been contained therein. ARTICLE XXI PRIOR AGREEMENTS SUPERSEDED 21.01 This Agreement constitutes the sole and only Agreement of the parties hereto and supersedes 11 Vol. '� C/ V Pg. _.__1 Victoria County Juvenile Justice Center Detention Services Agreement September I, 2016—August 31, 2017 any prior understandings or written or oral Agreement between the parties respecting the within subject matter. This Contract and Agreement is executed with the declared intention of the parties that this Contract and Agreement is a contract providing for the care of children who have allegedly committed an act of delinquency or an act indicating a need for supervision, and payment for such care will be made by Juvenile Probation for the children placed in the Facility by the Judge of Pvha County having juvenile jurisdiction ARTICLE XXII PRISON RAPE ELIMINATION ACT 22.01 Service Provider shall adopt and comply with all federal, state, county, and city laws, ordinances, regulations and standards applicable to the provision of services described herein and the performance of all obligations undertaken pursuant to this Contract, including the Prison Rape Elimination Act of 2003 (PREA) which establishes a zero -tolerance standard against sexual assault of incarcerated persons, including juveniles, and addresses the detection, elimination, prevention, and reporting of sexual assault in facilities housing adult and juvenile Offenders. [PREA §115,312(a)] Under PREA, Service Provider is complying with PREA standards [PREA §115.312(b)] shall make available to the CPO all incident -based aggregated data reports of sexual abuse at its facility or facilities within 24 -hours of the allegation., and all such data may be requested by the Department of Justice from the previous calendar year no later than June 30 [PREA §115.387(e) and (f)] EXECUTED IN DUPLICATE, EACH OF WHICH SHALL HAVE THE FULL FORCE AND EFFECT OF AN ORIGINAL. IN WITNESS WHEREOF, we hereunto affix our signature this day of 201(j. . DT -a County Victoria County Juvenile Justice Center Probation Department Chief Juvenile Probation Officer ounty Authorized Off' ' \,. J _ n DU a h2 I�LILI(Je 12 Ben Zeller, County Judge Eli Garza Chairman, Juvenile Board CONTRACT AND AGREEMENT FOR SECURE LONG-TERM RESIDENTIAL SERVICE OF JUVENILE OFFENDERS SPACE AVAILABLE STATE OF TEXAS COUNTY OF VICTORIA VICTORIA COUNTY JUVENILE BOARD VICTORIA COUNTY JUVENILE JUSTICE CENTER Residential Services September 1, 2016 - August 31, 2017 This Agreement is entered into by and between _N_t05?jnS_County, acting by and through its duly authorized representative (hereinafter, "Juvenile Probation") and the Victoria County Juvenile Board, acting by and through its duly authorized representative and County Judge, concerning residential care services provided at the Victoria County Juvenile Justice Center (hereinafter "the Facility") by the Victoria County Juvenile Services Department (hereinafter, "Service Provider") pursuant to license granted by the Texas Juvenile Justice Department, and/or any other appropriate State agency with licensure or regulatory authority over the facility ("Service Provider"). ARTICLE I PURPOSE 1.01 The purpose of this Residential Services Agreement is to provide Juvenile Probation with long term residential care for children adjudicated to have committed delinquent conduct or conduct indicating a need for supervision. The Facility to be utilized is operated by Service Provider, and is located at 97 Foster Field Dr., Victoria, Texas 77904. ARTICLE II TERM 2.01 The term of this Agreement is for 12 months commencing September 1, 2016 - August 31, 2017. It shall be automatically renewed for one year terms thereafter, commencing September 1st and ending August 31st, unless one party notifies the other in writing, at least thirty (30) days prior to the expiration of said term, of its intention to not renew this Agreement. ARTICLE III SERVICES 3.01 The two level of care services delivery criteria as well as the required description of the characteristics of children will be in accordance with the definitions determined by the Texas Juvenile Justice Department. Service Provider will provide the following level of care services: Victoria County Juvenile Justice Center Residential Services Agreement September 1,2016— August 31, 2017 A. Moderate Level of Care (Secure Post Adjudication) consists of a structured, supportive residential setting that is designed to maintain or improve the child's functioning. It includes more than routine guidance and supervision to ensure the child's safety, involvement in age- appropriate structured activities, access to therapeutic, habilitative and medical intervention and guidance from professionals or paraprofessionals to help the child attain or maintain functioning appropriate to the child's age and development. Moderate Level of Care requires the facility meet all applicable standards under Title 37 Texas Administrative Code. All Secure Post -adjudications facilities that are registered with the Texas juvenile justice Department and certified by the local juvenile board qualify for the daily rate listed above. B. Specialized Level of Care consists of a structured, controlled residential treatment setting that is designed to provide appropriate supervision and a moderate level of therapeutic services to maintain or improve the child's functioning. These services reflect a full range of social, psychosocial, and rehabilitative interventions and may include, but are not limited to, substance abuse services, sex offender treatment, special populations, mental health services and services for pregnant females, Specialized programming is developed and implemented by appropriately credentialed professionals. The provision of individual, group and family therapy and other therapeutic interventions and programs, are managed and administered by appropriately licensed mental health professionals (e.g., psychiatrists, psychologists, therapists, counselors or paraprofessional staff under the direct supervision of professional therapists or counselors). Review of a child's continued need for specialized services shall be conducted at least every 90 days by an appropriate mental health professional and/or treatment team. Specialized Level of Care requires the facility meet all applicable standards under Title 37 Texas Administrative Code. Secure Post -adjudications facilities that are registered with the Texas Juvenile Justice Department (TJJD) and certified by the local juvenile board may qualify for this higher level of funding by submitting an application to TJJD for approval. 3.02 Service Provider will perform the following services: A. Provide basic residential services, including: standard supervision by qualified adults, food and snacks, recreation, personal hygiene items, hair cuts, transportation, school supplies, and room, (rent, utilities, maintenance, telephone). B. Provide and document paraprofessional counseling, off -campus visits or furloughs, major incidents and worker contacts. Any and all costs associated with off -campus visits or furloughs will be paid by the parent or guardian. C. Initiate and document meetings and attempted meetings among Service Provider, juvenile Probation staff and contracted children for the purpose of justifying continued placement. justification shall be done at a minimum of every ninety (90) days. A copy of the placement justification shall be submitted to juvenile Probation within ten (10) working days. D. Ensure that the child's parent(s) or legal guardian(s) and juvenile Probation are notified if a child in placement makes an unauthorized departure, becomes seriously ill, or is Vol. pg. Vittoria county Juvenile Justice Center Residential Services Agreement September 1.2016— August 31, 2017 involved in a serious accident Juvenile Probation and parents will be informed immediately if during working hours. After normal working hours, every effort will be made to notify Juvenile Probation and the parents. In the event of serious illness or accident and for any required follow-up care Service Provider shall be responsible for having the child transported to the nearest hospital or emergency care facility. :E; Provide to Juvenile Probation a written Individualized Treatment/Case Plan developed in concert with the child and mutually agreed upon by the appropriate Service Provider staff and Juvenile Probation within thirty (30) days of placement. Said Individualized Treatment/Case Plan shall include measurement of progress towards goals in the following nine (9) domains: medical; safety and security; recreational; educational; mental/behavioral health; relationship; socialization; permanence; parent and child participation. F. Initiate and document meetings to review the Individualized Treatment/ Case Plan with the child and the assigned Service Provider staff at reasonable intervals, not to exceed ninety (90) days, to assess the child's progress toward meeting goals set forth, making modifications when necessary and determining the need for continued placement outside of the child's natural home. The Individualized Treatment/Case Plan shall contain the reasons why the placement may benefit the child; shall specify behavioral goals and objectives being sought for each child; shall state how the goals and objectives are to be achieved in the placement; and shall state how the parent(s), guardian(s), and, where possible, grandparents and other extended family members will be involved in the program plan to assist in preventing controlling the child's objectionable behavior. G. Maintain copies of the original Individualized Treatment/Case Plan and the periodic reviews. H. Provide Juvenile Probation with a written report of the child's progress on a monthly basis in a Monthly Progress Report. Document and maintain records of all goods and services provided to contracted children. These records shall contain, but are not limited to: hours of services provided, number of children served, average length of stay per client, total hours of counseling or treatment provided. These records shall be made available to Juvenile Probation for periodic inspection. Document and maintain records pertaining to the effectiveness of goods and services provided to contracted children. These records shall contain, but are not limited to: percentage of children in program successfully achieving set educational goals, percentage of children achieving set vocational goals, percentage of children achieving set social skills goals, percentage of youth demonstrating overall progress, and number and type of investigations made by the Department of Family and Protective Services or any law enforcement agency due to reports of abuse and/or neglect. These records shall be made available to Juvenile Probation for periodic inspection. K. Any and all medical/psychiatric treatment and medication required to meet the needs of the child, as well as clothing, or other expenses not provided for in the Service Provider's program, shall be the sole responsibility of the said child's parent(s), guardian(s), court ordered appointed conservator or Juvenile Probation, to be paid by either Juvenile Probation, Medicaid or health insurance. However in no case shall a child be denied any needed medical/psychiatric treatment or clothing due to the inability to pay. EVol, Pg. Victoria County Juvenile Justice Center Residential Services Agreement September I, 2016 —August 31, 2017 ARTICLE IV EVALUATION CRITERIA 4.01 The performance of Service Provider in achieving the goals of Juvenile Probation will be evaluated on the basis of the output and outcome measures contained in this section. Juvenile Probation, at its discretion, may use other means or additional measures to evaluate the performance of Service Provider in fulfilling the terms and conditions of the Agreement. A. Juvenile Probation shall evaluate Service Provider's performance under this Agreement according to the following specific performance goals for Service Provider: 1. Ensure children complete residential placement. 2. Prevent re -referrals of children during the six (6) months following release from residential placement. 3. Ensure children move down in their Level of Care as they progress in the treatment program. B. Juvenile Probation shall additionally evaluate Service Provider by the following output measures (in actual numbers of units of service and activities): 1. The total number of children placed in residential placement. 2. The total number of children who were discharged from residential placement successfully. 3. The total number of re -referrals of children discharged from placements within six (6) months after release. 4. The total number of children who move down in their Level of Care. 5. The average length of time before a child moves down in the Level of Care. C. Juvenile Probation shall further evaluate Service Provider by the following outcome measures: 1. Percentage of children in residential placement who will complete their placement as a successful discharge. 2. Percentage of children who have completed their placement and not re -referrals within six (6) months after release. 3. Percentage of children who move down in thew Level of Care. Notwithstanding the foregoing criteria for evaluation, nothing herein shall be construed as a guaranty of outcome or performance by any child. 4.02 Service Provider shall report on a monthly basis to Juvenile Probation as to each of the foregoing output and outcome measures. These reports will be reviewed by Juvenile Probation in order to monitor Service Provider for programmatic compliance with this Agreement. 4 6- Victoria County Juvenile Justice Center Residential Services Agreement September 1, 2016 — Augusl3l, 2017 ARTICLE V COMPENSATION 5.01 For and in consideration of the above-mentioned services, Juvenile Probation agrees to pay the Service Provider the sum of $115.00 per day for each child whether male or female, admitted under "Moderate" Level of Care, $162.30 per day for each child admitted under "Specialized" Level of Care. The Levels of Care are defined by the Texas Juvenile Justice Department. The daily rate shall be paid to the Service Provider for each day a child is in residential treatment pursuant to billing and paying procedures agreed upon by Juvenile Probation and Service Provider. The Specialized Female Pregnant Offender Program is recognized as a Specialized Treatment program and payment shall be at $200.00 per day. Payment is due within 30 days of receipt of billing and shall be mailed to: Victoria County Juvenile Justice Center 97 Foster Field Dr. Victoria, Texas 77904 ATT: Pama Hencerling, Chief JPO 5.02 Psychiatric services will be provided to the child on an as needed basis and shall be billed to Juvenile Probation. An initial psychiatric/psychological evaluation that has been conducted within the last 12 months is required prior to acceptance into the program. 5.03 Service Provider will submit an invoice for payment of services to Juvenile Probation on a monthly basis. Said invoice shall be submitted with ten (10) working days following the end of the invoiced month and shall include information deemed necessary for adequate fiscal control, including but not limited to: to be attributed to specific clients if appropriate, date service was rendered, total daily cost, and total monthly cost. Each invoice received for payment will be reviewed by Juvenile Probation in order to monitor Service Provider for financial compliance with this Agreement. Invoices submitted by Service Provider in proper form shall be paid by Juvenile Probation in a timely manner. 5.04 Juvenile Probation shall be responsible for all of the juvenile's medical expenses, and Juvenile Probation agrees to indemnify and hold the Service Provider, its officers, administrator, representatives, agents, shareholders and employees from any and all liability for charges for medical expenses. If an emergency examination, EMS treatment, health care treatment, and/or hospitalization outside the Facility (hereinafter, "Outside Treatment") is required for a child placed in the Facility, the Administrator of the Facility (hereinafter, "the Administrator") is authorized to secure the Outside Treatment at the expense of Juvenile Probation. The Administrator shall notify Juvenile Probation of Outside Treatment within twenty-four (24) hours of its occurrence. Juvenile Probation shall make arrangements directly with vendors for the provision of, and payment for, routine medical expenses, including without limitation, hospitalization, prenatal services, and dental, for Post -Adjudication Program juveniles and other juveniles for whom the Administrator has not elected to secure such services as provided herein above. In all other medical situations, the Service Provider is authorized, but not required, to make arrangements with vendors, at Juvenile Probation's request, for the provision of medical treatment at the expense of Juvenile Probation. If the Service Provider makes such arrangement, the Service Provider is authorized, but not required, to seek coverage or reimbursement of expenses from all sources, including but not limited to, Medicaid, Social Security, medical insurance coverage, or contributions from parents or others and deducted from the invoice submitted to Juvenile Vol. Pg' Victoria County Juvenile Justice Center Residential Services Agrmnent September I, 2016 — August 31, 2017 Probation. Documentation must include the name(s) and SID numbers of the parties receiving the services, the dates and time services were provided and such other information deemed necessary for adequate fiscal control. In any event, responsibility for payment to vendors or reimbursement to Service Provider is the ultimate responsibility of Juvenile Probation. Service l.rovider will invoice Juvenile Probation for any non -reimbursed funds advanced by the Service Provider, and the Juvenile Probation will remit to the Service Provider, within 30 days of invoice, full and final payment. _0' ''Service Provider shall account separately for the receipt and expenditure of any and all state funds received from Juvenile Probation under this Contract. Service Provider shall account separately for state funds received and expended utilizing the following Generally Accepted Accounting Practices (GAAP): Service Provider has an outside audit completed on a yearly basis which specifies receipt and expenditure of State funds. Service Provider shall forward a copy of the annual outside audit to Juvenile Probation by March 1 following the end of the fiscal year. If Service Provider does not obtain an annual outside audit, then Service Provider shall provide a separate accounting of funds received from Juvenile Probation in whole or in part paid from state funds. The accounting shall clearly list the state funds received from Juvenile Probation and account for expenditures of said funds including documentation of appropriate expenditures as well as the year's tax forms and documentation. The accounting shall be provided to Juvenile Probation thirty (30) days prior to the renewal date of the contract. It is understood and agreed by Service Provider that this Agreement is funded in whole or in part with grant or state funds and shall be subject to termination without penalty, either in �,�ihole or in part, if funds are not available or are not appropriated by the Texas Legislature. f:; the event that State Reimbursement Rates are increased during the duration of the terms of Phis Contract, the new rates will become effective reflecting those of the increase. Service Provider agrees to make claims for payment or direct any payment disputes to Juvenile Probations Fiscal Officer. Service Provider will not contact other department employees regarding any claims of payment. 5.i:) S=_rvice Provider will provide certification of eligibility to receive state funds as required by Texas Family Code Section 231.006. Except to the extent that a party to this Agreement seeks emergency judicial relief, the parties agree to negotiate in good faith in an effort to resolve any disputes related to this contract that may arise, no matter when the dispute may arise. If a dispute cannot be resolved by negotiation, the dispute shall be submitted to mediation before the parties resort to arbitration ::r. litigation. The parties shall choose a mutually acceptable mediator to mediate the dispute, a.nd the parties shall pay the costs of mediation services equally. ARTICLE VI ADDITIONAL. TERMS & AGREEMENTS c.2?. Prior to transporting a child to the Facility for placement, Juvenile Probation shall call the Facility to ensure that space is available. Placement of children by Juvenile Probation may be denied if space limitations require as determined by the Facility. *Val. Y v Pg. 4 7 Victoria County Juvenile Justice Center Residential Services Agreement September I, 2016 — August 31, 2017 Probation. Documentation must include the name(s) and SID numbers of the parties receiving the services, the dates and time services were provided and such other information deemed necessary for adequate fiscal control. In any event, responsibility for payment to vendors or reimbursement to Service Provider is the ultimate responsibility of Juvenile Probation Service Provider will invoice Juvenile Probation for any non -reimbursed funds advanced by the Service Provider, and the Juvenile Probation will remit to the Service Provider, within 30 days of invoice, full and final payment. 5.05 Service Provider shall account separately for the receipt and expenditure of any and all state funds received from Juvenile Probation under this Contract. Service Provider shall account separately for state funds received and expended utilizing the following Generally Accepted Accounting Practices (GAAP): 1. Service Provider has an outside audit completed on a yearly basis which specifies receipt and expenditure of State funds. Service Provider shall forward a copy of the annual outside audit to Juvenile Probation by March 1 following the end of the fiscal year. 2. If Service Provider does not obtain an annual outside audit, then Service Provider shall provide a separate accounting of funds received from Juvenile Probation in whole or in part paid from state funds. The accounting shall clearly list the state funds received from Juvenile Probation and account for expenditures of said funds including documentation of appropriate expenditures as well as the year's tax forms and documentation. The accounting shall be provided to Juvenile Probation thirty (30) days prior to the renewal date of the contract. 5.06 It is understood and agreed by Service Provider that this Agreement is funded in whole or in part with grant or state funds and shall be subject to termination without penalty, either in whole or in part, if funds are not available or are not appropriated by the Texas Legislature. 5.07 In the event that State Reimbursement Rates are increased during the duration of the terms of this Contract, the new rates will become effective reflecting those of the increase. 5.08 Service Provider agrees to make claims for payment or direct any payment disputes to Juvenile Probation's Fiscal Officer. Service Provider will not contact other department employees regarding any claims of payment. 5.09 Service Provider will provide certification of eligibility to receive state funds as required by Texas Family Code Section 231.006. 5.10 Except to the extent that a party to this Agreement seeks emergency judicial relief, the parties agree to negotiate in good faith in an effort to resolve any disputes related to this contract that may arise, no matter when the dispute may arise. If a dispute cannot be resolved by negotiation, the dispute shall be submitted to mediation before the parties resort to arbitration or litigation. The parties shall choose a mutually acceptable mediator to mediate the dispute, and the parties shall pay the costs of mediation services equally. ARTICLE VI ADDITIONAL TERMS & AGREEMENTS 6.01 Prior to transporting a child to the Facility for placement, Juvenile Probation shall call the Facility to ensure that space is available. Placement of children by Juvenile Probation may be denied if space limitations require as determined by the Facility. Victoria County Juvenile Justice Center Residential Services Agreement September 1, 2016 —August 31, 2017 6.02 A child will only be accepted in the Facility upon receipt by the Administrator of a proper order from the Juvenile Court of..County and other documentation required by Service Provider. 6.03 Each child placed in the Facility shall be required to follow the rules and regulations of conduct as fixed and determined by the Administrator and staff of the Facility. 6.04 if a child is accepted by the Facility from Juvenile Probation and the child thereafter is determined to be, in the sole judgment of the Administrator, mentally or physically unfit, dangerous, or unmanageable, unsuitable for the program or combination of such conditions or characteristics or whose mental or physical conduct would or might endanger the other occupants of the Facility, then the Administrator shall notify Juvenile Probation of �t)tF.YRLLt�> County of this determination. It will be the responsibility of Juvenile Probation to provide for the transportation for the removal of the child and shall be removed as soon as practicable, but in no event longer than seven (7) working days after notification. 6.05 Service Provider, agrees that the Facility will accept any child who qualifies, without regard to such child's religion, race, creed, sex or national origin. 6.06 It is understood and agreed by the parties that children placed in the Facility under proper orders of the appropriate Juvenile Court shall not be discharged from the Facility until the Administrator of the Facility receives a written authorization from the Juvenile Probation Department that originally authorized the placement of the child. 6.07 It is further understood and agreed by the parties that children placed in the Facility may be released to the Juvenile Probation or other appropriate authority ofV)za=-?p4County pursuant to: (a) Section 6.04 of this Contract or, (b) an Order of Release signed by the Judge of the Juvenile Court of � County. 6.08 It is further understood and agreed by the parties that nothing in this contract shall be construed to permit County, its agents, servants, or employees in any way to manage, control, direct or instruct Service Provider, its director, officers, employees, agents, shareholders and designees in any manner respecting its work, duties or functions pertaining to the maint nand ce and operation of the Facility. However, it is also understood that the Juvenile Court of10.. County shall control the conditions and terms of detention supervision as to a particular child pursuant to Texas Family Code, Section 51.12. 6.09 Juvenile Probation reserves the right to terminate the child's placement with Service Provider at its discretion. Service Provider must not release a child to any person or agency other than Juvenile Probation without the written consent of an authorized agent of Juvenile Probation. ARTICLE VII EXAMINATION OF PROGRAM & RECORDS 7.01 Service Provider agrees that it will permit Juvenile Probation to examine and evaluate its program of services provided under the terms of this agreement and/or to review its record periodically. This examination and evaluation of the program may include site visitation, observation of programs in operation, interview and the administration of questionnaires to the staff of Service Provider and the children when deemed necessary. 7.02 Service Provider shall provide to Juvenile Probation such descriptive information contracted 7. Victoria County Juvenile Justice Center Residential Services Agreement September 1, 2016—August 31, 2017 children as requested on forms provided by Juvenile Probation. 7.03 For purpose of evaluation, inspection, auditing or reproduction, Service Provider agrees to maintain and make available to authorized representatives of the State of Texas or Juvenile Probation any and all books, documents or other evidence pertaining to the costs and expenses of this Agreement. 7.04 Service Provider will keep a record of all services provided to Juvenile Probation under this agreement, and upon reasonable notice will provide information, records, papers, reports, and other documents regarding services furnished as may be requested by Juvenile Probation. Service Provider will maintain the records (as referenced above) for three (3) years after the termination of this Agreement. 7.05 "Contractor (aka "Service Provider') understands that acceptance of funds under this contract acts as acceptance of the authority of the State Auditor's Office, or any successor agency, to conduct an audit or investigation in connection with those funds. Contractor further agrees to cooperate fully with the State Auditor's Office or its successor in the conduct of the audit or investigation, including providing all records requested. Contractor will ensure that this clause concerning the authority to audit funds received indirectly by subcontractors through the contractor and the requirement to cooperate is included in any subcontract it awards." ARTICLE VIII CONFIDENTIALITY OF RECORDS 8.01 Service Provider shall maintain strict confidentiality of all information and records relating to children involved in Juvenile Probation, and shall not re -disclose the information except as required to perform the services to be provided pursuant to this Contract, or as may be required by law. ARTICLE IX DUTY TO REPORT 9.01 Allegations Occurring Inside the Facility. As required by Texas Family Code Chapter 261 and Title 37 Texas Administrative Code Chapter 358, or successor provisions, Service Provider, and any of its employees, interns, volunteers or contractors, shall report any allegation or incident of abuse, neglect, exploitation, death or other serious incident involving a juvenile in a juvenile justice facility or juvenile justice program in the following manner: A. For all allegations and incidents except sexual abuse and serious physical abuse: within twenty-four (24) hours from the time the allegation is made, to the following: 1. Local law enforcement agency; and 2. Texas Juvenile Justice Department by submitting a TJJD Incident Report Form to facsimile number 1-512424-6717 (or if unable to complete the form within 24 hours, then by calling toll-free 1-877-786-7263, followed by submitting the report within 24 hours of said call). In addition, for serious incidents, a treatment discharge form or other medical documentation that contains evidence of medical treatment pertinent to the reported incident shall be submitted to the Texas Juvenile Justice Department within 24 hours of receipt; and 1,9 Victoria County Juvenile Justice Center Residential Services Agreement September 1, 2016 — August 31, 2017 3. With respect to juveniles placed by �Q Rn County Juvenile Probation Department, the TJJD Incident Report Form shall also be sent to 2)b2-�Lp5Count uuvenile Probation Department within 24 hours at facsimile numbe4g-L�.Byrcz�!-{2-11, B. For allegations and incidents of sexual abuse or serious physical abuse: 1. Local law enforcement agency immediately, but no later than one (1) hour from the time a person gains knowledge of or suspects the alleged serious physical abuse or sexual abuse. The initial report shall be made by phone to law enforcement; 2. Texas Juvenile justice Department immediately, but no later than four (4) hours from the time a person gains knowledge of or suspects the alleged serious physical abuse or sexual abuse. The initial report shall be made by phone by calling toll-free 1-877-786-7263. Within 24 hours of the report by phone, the completed TJJD Incident Report Form shall be submitted by facsimile number 1-512-424-6717 or by email; and 3. With respect to children placed by C ?, Q _County Juvenile Probation Department, the TJJD Incident Report Form shall also be sent to County Juvenile Probation Department within 24 hours at facsimile number a - l � 9.02 Allegations Occurring Outside the Facility. Any person who witnesses, learns of, receives an oral or written statement from an alleged victim or other person with knowledge or who has a reasonable belief as to the occurrence of alleged abuse, neglect, exploitation, death or other serious incident involving a child, but that is not alleged to involve an employee, intern, volunteer, contractor, or service provider of a program or facility, shall be immediately reported to law enforcement or to other appropriate governmental unit as required in Texas Family Code Chapter 261. 9.03 As used within this Agreement: A. An allegation or incident includes the witnessing, learning, or receiving an oral or written statement from an alleged victim or other person with reasonable belief or knowledge as to the occurrence or an alleged abuse, neglect, exploitation, death or other serious incident involving a child in a juvenile justice facility or juvenile justice program. B. A serious incident is attempted escape, attempted suicide, escape, reportable injury, youth - on -youth physical assault or youth sexual conduct. C. Sexual abuse is conduct committed by any person against a child that includes sexual abuse by contact or sexual abuse by non -contact. D. Serious physical abuse is bodily harm or condition that resulted directly or indirectly from the conduct that formed the basis of an allegation of abuse, neglect or exploitation, if the bodily harm or condition requires medical treatment by a physician, physician assistant, licensed nurse practitioner, emergency medical technician, paramedic or dental. E. A juvenile justice facility is a facility, including its premises and affiliated sites, whether contiguous or detached, operated wholly or partly by or under the authority of the governing board, juvenile board or by a private vendor under a contract with the governing board, EVol. p9• /� / Victoria County Juvenile Justice Center Residential Services Agreement September I, 2016 — August 31, 2017 juvenile board or governmental unit that serves children under juvenile court jurisdiction. The term includes: a public or private juvenile post -adjudication secure correctional facility required to be certified in accordance with the Texas Family Code; and a public or private non -secure juvenile post -adjudication residential treatment facility housing children under juvenile court jurisdiction. F. A juvenile justice program is a program or department operated wholly or partly by the governing board, juvenile board or by a private vendor under contract with the governing board or juvenile board that serves children under juvenile court jurisdiction or juvenile board jurisdiction. The term includes a juvenile justice alternative education program and a non-residential program that serves juvenile offenders while under the jurisdiction of the juvenile court or juvenile board jurisdiction and a juvenile probation department. ARTICLE X CRIMINAL HISTORY SEARCHES 10.01 Criminal history searches shall be conducted by Service Provider for any and all of its employees, interns, volunteers or contractors providing services in a juvenile justice facility or juvenile justice program that may have direct unsupervised access to children in the facility or program. 10.02 Criminal history searches shall include the following: A. Texas criminal history fingerprint -based criminal history background search through the Texas Department of Public Safety. B. Local law enforcement sex offender registration records check through the Public Sex Offender Registry on the Texas Department of Public Safety website. C. Federal Bureau of Investigation fingerprint -based criminal history background search at the National Crime Information Center, internet-based searches shall not be used to conduct this background search. 10.03 A copy of the initial criminal history report required by this Agreement and any reports reflecting subsequent criminal activity shall be maintained for monitoring purposes for wlrichever of the following occurs later: duration of the individual's employment or period of service; minimum of three (3) years; or until any pending litigation, claim, audit or review and an questions arising there from have been resolved. 10.04 As used within this Agreement, a disqualifying criminal history is a history that includes any one of the following: A. A felony conviction against the laws of this state, another state, or the United States within the past ten 10) years; B. A deferred adjudication for a felony against the laws of this state, another state, or the United States within the past ten (10) years; C. A current felony deferred adjudication, probation or parole; D. A jailable misdemeanor conviction against the laws of this state, another state, or the United States within the past five (5) years; 10 Victoria County Juvenile Justice Center Residential Services Agreement September I, 2016 — August 31, 3017 E. A deferred adjudication for a jailable misdemeanor against the laws of this state, another state, or the United States within the past five (5) years; F. A current jailable misdemeanor deferred adjudication, probation o. parole; or G. The requirement to register as a sex offender under Chapter 62 of the Texas Code of Criminal Procedure. 10.05 In addition to the criteria and time frames set forth in the above definition of disqualifying criminal history, an individual must not have direct unsupervised access to children in a facility or program until at least one year has elapsed since the completion of any period of incarceration, community supervision, or parole. 10.06 Any of Service Provider's employees, interns, volunteers or contractors with a disqualifying criminal history shall be prohibited from having direct unsupervised access to children in a juvenile justice facility or a juvenile justice program. 10.07 Juvenile Probation reserves the right, in its sole discretion, to prohibit any individual with a prior criminal history from being placed in a position that involves direct unsupervised contact with children. ARTICLE XI DISCLOSURE OF INFORMATION 11.01 Service Provider warrants that, prior to entering this Contract, it has verified and disclosed the following information to Juvenile Probation, and agrees that it shall have an ongoing affirmative duty under this Agreement to promptly ascertain and disclose in sufficient detail this same information to Juvenile Probation: A. Any and all corrective action required by any of Service Providers licensing authorities; B. Any and all litigation filed against the Service Provider, or against its employees, interns, volunteers, subcontractors, agents and/or consultants that have direct contact with children; C. Any arrest of any employee, intern, volunteer, subcontractor, agent and/or consultant of the Service Provider that has direct contact with juveniles; D. Any finding of "Reason to Believe' by a state regulatory agency in a child abuse, neglect and/or exploitation investigation where an employee, intern, volunteer, subcontractor, agent and/or consultant of the Service Provider that has direct contact with juveniles was the alleged or designated perpetrator; E. The identity of any of the Service Provider's employees, interns, volunteers, subcontractors, agents and/or consultants that have direct contact with juveniles that are registered sex offenders; and F. The identity of any of the Service Provider's employees, interns, volunteers, subcontractors, agents and/or consultants that have direct contact with juveniles that have a criminal history. For the purpose of this Agreement, the term "criminal history" shall include: (1) current felony or misdemeanor probation or parole; (2) a felony conviction or deferred adjudication within the past ten years; or (3) a jailable misdemeanor conviction or deferred adjudication within the past five years. Victoria County Juvenile Justice Center Residential Services Agreement September I, 2016— August 71, 2017 11.02 Service Provider agrees and understands it has an affirmative and ongoing duty to ascertain and disclose to Juvenile Probation any and all of the foregoing information as to any individual, whether a prospective or existing employee, intern, volunteer, subcontractor, agent and/or consultant of the Service Provider, prior to placing that individual in a position that involves direct unsupervised contact with juveniles in a juvenile justice facility or juvenile justice program. ARTICLE XII EQUAL OPPORTUNITY 12.01 Service Provider agrees to respect and protect the civil and legal rights of all children and their parents. It will not unlawfully discriminate against any employee, prospective employee, child, childcare provider, or parent on the basis of age, race, sex religion, disability or national origin. Service Provider shall abide by all applicable federal, state and local laws and regulations. ARTICLE Xlll ASSIGNMENT & SUBCONTRACT 13.01 Service Provider may not assign or subcontract any of its rights, duties and /or obligations arising out of this Agreement without the written consent of juvenile Probation. ARTICLE XIV OFFICIALS NOT TO BENEFIT 14.01 No officer, employee or agent of juvenile Probation and no member of its governing body and no other public officials of the governing body of the locality or localities in which the project is situated or being carried who exercise any functions or responsibilities in the project, shall participate in any decision relating to this Agreement which affects or conflicts with his/her personal interest or have any personal or pecurvary interest, direct or indirect, in this Agreement or the proceeds thereof. ARTICLE XV DEFAULT 15.01 juvenile Probation may, by written notice of default to Service Provider, terminate the whole or any part of this Agreement, as it deems appropriate, in any one of following circumstances: A. If Service Provider fails to perform the work called for by this Agreement within the time specified herein or any extension thereof; or B. If Service Provider fails to perform any of the other material provisions of this Agreement, including failure to achieve the defined goals, outcomes, and outputs, or so fails to prosecute the work as to endanger the performance of this Agreement in accordance with its terms, and C. In either of these two circumstances after receiving notice of default, Service Provider does not cure such failure within a period of ten (10) days. 12 E :_ P9• eve Victoria County Juvenile Justice Center Residential Services Agreement September I, 2016 — August 31, 2017 ARTICLE XVI TERMINATION 16.01 This Agreement may be terminated: A. By either party upon ten (10) days written notice to the other party of the intention to terminate; or B. Upon expenditure of available funds. 16.02 If at any time during the term of this agreement Juvenile Probation, in its sole discretion, determines that the safety of children being served under this Agreement may be in jeopardy, Juvenile Probation may immediately suspend the effect of this Agreement, including but not limited to the obligation to pay, upon giving notice to the Service Provider. ARTICLE XVII WAIVER OF SUBROGATION 17.01 Service Provider expressly waives any and all rights it may have of subrogation to any claims or rights of its employees, agents, owners, officers, or subcontractors against Juvenile Probation. Service Provider also waives any rights it may have to indemnification from Juvenile Probation. ARTICLE XVIlI REPRESENTATIONS & WARRANTIES 18.01 Service Provider hereby represents and warrants the following: A. That it has all necessary right, title, license and authority to enter into this Agreement; B. That it is qualified to do business in the State of Texas; that it hold all necessary licenses and staff certifications to provide the type (s) of services being contracted for; that it is in compliance with all statutory and regulatory requirements for the operations of its business and that there are no taxes due and owing to the State of Texas, the County of Victoria or any political subdivision thereof; C. Victoria County will maintain in force policies of general liability insurance against loss to any person or property occasioned by acts or omissions of Service Provider providing limits of $100,000 per occurrence and $300,000 aggregate. Certificate of Liability Insurance shall be furnished to Juvenile Probation. Furthermore Juvenile Probation shall be notified immediately upon any changes in the status of the insurance policy and shall promptly furnish updated certificates of insurance to Juvenile Probation. D. That all of its employees, interns, volunteers, subcontractors, agents and/or consultants will be properly trained to report allegations or incidents of abuse, exploitation, neglect, death or serious incidents involving a child under the supervision of Juvenile Probation in accordance with the requirements of Texas Family Code Chapter 261 and any applicable Texas Juvenile Justice Department administrative rules regarding abuse, neglect, exploitation, death or serious incidents; and that, if it has employees, interns, volunteers, subcontractors, agents and/or consultants that have contact with children in ajuvenile justice facility or juvenile justice program, then it shall prominently post in all public and staff 13 i Vielc ris County Juvenile Justice Center Residential Services Agreement September I, 2016 —August 31, 2017 areas of any and all of its offices/ facilities, both the English and Spanish language versions of the following official notice forms that are available on the Texas Juvenile Justice Department website: Notice to Public Regarding Abuse, Neglect and Ezyloitntion and Notice to Employees Regarding Abuse, Neglect and Exploitation. ARTICLE XIV TEXAS LAW TO APPLY 19.01 This Agreement shall be construed under and in accordance with the laws of the State of Texas, and all obligations of the parties created hereunder are performable in Victoria County, Texas. ARTICLE XX VENUE 20.01 Exclusive venue for any litigation arising from this Agreement shall be in Victoria County, Texas. ARTICLE XXI LEGAL CONSTRUCTION 21.01 In case any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceable provision shall not affect any other provision thereof and this Agreement shall be construed as if such invalid, illegal or unenforceable provision had never been contained therein. ARTICLE XXII PRIOR AGREEMENTS SUPERSEDED 22.01 This Agreement constitutes the sole and only Agreement of the parties hereto and supersedes any prior understandings or written or oral agreement between the parties respecting the within subject matter. This Contract and Agreement is executed with the declared intention of the parties that this Contract and Agreement is a contract providing for the care of children who have committed an act of delinquency or an act indicating a need for supervision, and payment for such care will be made by Juvenile Probation for the children placed in the Facility by the Judge of County having juvenile jurisdiction. ARTICLE XXIIi PRISON RAPE ELIMINATION ACC 23.01 Service Provider shall adopt and comply with all federal, state, county, and city laws, ordinances, regulations and standards applicable to the provision of services described herein and the performance of all obligations undertaken pursuant to this Contract, including the Prison Rape Elimination Act of 2003 (PREA) which establishes a zero -tolerance standard against sexual assault of incarcerated persons, including juveniles, and addresses the detection, elinunation, prevention, and reporting of sexual assault in facilities housing adult and juvenile offenders [PREA §115.312(a)]. 14 k i; Victoria County Juvenile Justice Center Residential Services Agreement September I, 2016 —August 31, 2017 Under PREA, Service Provider is complying with PREA standards [PREA §115.312(b)] shall make available to the CPO all incident -based aggregated data reports of sexual abuse at its facility or facilities within 24 -hours of the allegation., and all such data may be requested by the Department of Justice from the previous calendar year no later than June 30 [PREA §I15.387(e) and (f)] EXECUTED IN DUPLICATE, EACH OF WHICH SHALL HAVE THE FULL FORCE AND EFFECT OF AN ORIGINAL. IN WITNESS WHEREOF, we here unto affix our signature this day of 201 >County Probation Department Chief Juvenile Probation Officer i / tip ••! Victoria County Juvenile Justice Center Ben Zeller, County Judge Eli Garza Chairman of the Juvenile Board 15 vod. /Cl Pg. AGREEMENT TO THE ASSIGNMENT AND ASSUMPTION OF 2016-191 MAIL SERVICES The parties to this AGREEMENT TO THE ASSIGNMENT AND ASSUMPTION OF CONTRACT ("Contract") are Brazos County, a political subdivision of the State of Texas (") and Anderton Group II, Ltd., dba Integ ("Assignee"). WHEREAS, Delucia Mail Service transferred, sold and conveyed to Assignee on October 1, 2016 the business known as the DeLucia Mailing Service located in Bryan Brazos County, Texas (the "Assignor"); and WHEREAS, in connection with Assignee's purchase of DeLucia Mailing Service from Assignor, Assignee purchased the Contract, and all of the rights, benefits and privileges of Assignor thereunder; and WHEREAS, Assignor shall be continue to be responsible for the discharge or performance of any duties or obligations to be performed or discharged under the Contract by the Assignee during the term of the Contract; and WHEREAS, the Assignee assumes and agrees to perform all of the terms, covenants and conditions of the Contract required to be performed from and after the date hereof. NOW, THEREFORE, for the good and valuable consideration stated herein, Purchaser and Assignee agree as follows: 1. Assignee hereby accepts agrees to assume and perform all the duties and obligations to be performed by the Assignee under the Contract to the same extent as if Assignee had originally been named as the Vendor in that Contract. 2. Assignee hereby agrees to indemnify and hold harmless Purchaser from and against any and all loss, cost or expense (including, without limitation, reasonable attorneys' fees) resulting by reason of Assignee's failure to perform any of the obligations of Assignor under the Contract after the effective date hereof. All of the covenants, terms and conditions set forth herein shall be binding upon and shall inure to the benefit of the parties hereto and their respective heirs, executors, administrators, personal representatives, successors and assigns. EXECUTED this day of , 20_ ("Effective Date") BRAZOS COUNTY, a political subdivision of the STexas: By: Duane Peters, County Judge ASSIGNEE: Anderton Group It, Ltd., dba Integ By: Name: Title: p9. j�� N BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPARTMENT Road and Bridge DEPT. NUMBER 56001000 DATE OF COURT MEETING: October 25, 2016 A ITEM: Consider and take action on the Final Plat of Lot 37R1 -A and 37R2 -A of the Green Branch Ridge Subdivision Phase Four Being a Replat of Lot 37R1 and 37R2 of the Green Branch Ridge Subdivision Phase Four; 4.66 Acres; Richardson Perry Survey, A-44; City of Bryan ETJ Brazos County Texas. Site is located in Precinct 2. SOURCE OF FUNDS: N/A NOTES/EXCEPTIONS: Owner/Developer — Beard Family Partnership LLP Engineer/Surveyor — Civil Engineering Consultants SUBMITTED BY: R. Alan Munger, RE County Engineer CC2016 ACKNOWLEDGED BY: ommissione Sammy Catalena Precinct 2 This Request i Approved Zoo Denied by Commissioners' Court Date:ILU I!:ILL . Duane Peters, County Judge 67 1 PLAT APPLICATION Brazos County Road & Bridge Office 2617 SH 21 West Bryan, TX 77B03 Telephone: (979) 822-2127 Fax (979 775-0456 Emaildplatidiii` zoscountvtxao3 PROPERTYSUBJECT •. • APPLICATION DATE •: 9/23/16 RESUBMITTAL' ❑ YES ❑ NO PROJECT/ SUBDIVISION NAME: Green Branch Ridge, Phase Four PROJECT ADDRESS OR LOCATION: 6467 & 6461 Olivia Trail LEGAL DESCRIPTION: Lots 37R1 and 3782 - 4.56 acres in the Richardson Perry Survey, A-44, Brazos County IF RESUBMITTAL, PROJECT FORMERLY KNOWN AS: NUMBER OF LOTS: 2 TOTALACREAGE 4.66 JURISDICTION: ❑ CITY LIMITS ® ETJ ❑ OUTSIDE ALL CITY LIMITS AND E-ris Notification of Application completeness will be given within to days of Application date. All Incomplete Applications will be rejected. This Application shall expire five (SI years from the Application date of the project TYPE OF • —77 ❑ MASTER PLAN Cl SIMPLIFIEDPLAT ❑ PRELIMINARY PLAT ❑ FINAL PLAT ❑ AMENDING PLAT ® REPLAT CATION:PU�RqSE ® RESIDENTIAL ❑ MANUFACTURED HOME ❑ COMMERCIAL RENTAL COMMUNITY ❑ OTHER (Please explain): ••e• IS ANY OF THE PROPERTY LOCATED IN A FLOODPLAIN OR FLOOD HAZARD AREA? El YES ❑ NO Acknowledgment: The good hazard boundary maps and other good data used by Brazos County in evaluating flood hazards to proposed Developments are considered reasonable and accurate for regulatory purposes and are based on the best available scientific and engineering data On rare occasions greater goods can and will occur and good heights may be Increased by man-made or natural causes. Issuance of a Floodplain Permit In accordance with the Brazos County Flood Damage Prevention Ordinance does not imply that Development outside the areas of special flood hazard will be free from flooding or good damage. Issuance of a permit shall not create liability on the part of Brazos County or any officer or employee of Brazos County in the event flooding or flood damage does occur. •• - WILL ANY CONSTRUCTION OCCUR IN TxDOT RIGHT-OF-WAYS? ❑ YES in NO Brazos County Subdivision Regulations Page 77 Vol. a �/ q Pg. .-LL e ENGINEERINFORMATION FIRM NAME: CONTACT: ADDRESS: 'w CITY: STATE: 21P: i PHONE: FAX: EMAIL: �SURVFYORINFORMATION FIRM NAME: Civil Engineering Consultants CONTACT: Stewart Kling ADDRESS: 4101 S. Texas Ave. Suite A CITY: Bryan STATE: TX ZIP. 77802 PHONE: 979-846-6212 FAX: 979-846-8252 EMAIL: skling@cectexas.com 'OTHER INFORMATION �z`: FIRM NAME: CONTACT: ADDRESS: CITY: STATE- ZIP: PHONE: FAX: EMAIL: Brazos County Subdivlslon Regulations — Page 78 By my signature, I hereby affirm that I am the property Owner of record, or if the Applicant is an organization or business entity, that authorization has been granted to represent the Owner, organization or business In this Application. I certify that the preceding information Is complete and accurate, and it Is understood that I agree to the Development/Subdivislon of this property. SIGNATURE: PRINTED NAME: Jim Beard DATE: 09-23-16 SIGNATURE: PRINTED NAME' DATE: By signing this forth, the Owner of the property authorizes Brazos County to begin proceedings in accordance with the process for this type of Application indicated on page one of this Application. The Owner further acknowledges that submission of an Application does not in any way obligate the County to approve the Application and that although County staff may make certain recommendations regarding this Application, the Commissioner's Court may not follow that recommendation and may make a final decision that does not conform to the staffs recommendation. • • • • DATE APPLICATION RECEIVED: _/l� DATE APPLICATION RECEIVED I REJECTED:_/i/_ SIGNATURE: SIGNATURE: Receipt of this Application by Brazos County does not provide confirmation or acceptance of a complete Application, nor does it waive requirements for any additional Information not contained as part of this Application which may also be needed as a part of the review process. Application Check List: Copies of finished plat with corrections (if any): ❑ Three (3) hard copies to Brazos County ❑ One (1) .pdf copy to Brazos County ❑ One (1) .dwg copy to Brazos County ❑ One (1) hard copy to Brazos County Health District ❑ One (1) hard copy to Brazos County 911 ❑ One (1) hard copy to local Water District or Company Letters of approval (to be sent by the approving institution directly to Brazos County Engineering): ❑ Letter from Brazos County Health District -For On-site sewage evaluation. ❑ Letter from Brazos County 911 - For Road names. ❑ Letter from Water District or Company. - Stating water availability, etc. If property is within an Extraterritorial Jurisdiction (ETJ) of a City: ❑ Approval notification from appropriate City. Applicant attests that they have signed this Application in the capacity designated, if any, and further attests that they have read document and the statement contained herein and any attached are true and factual. All Applicants are encouraged to review the County Regulations prior to any plat submittal. It is understood that this Application is not finished or dated until all documents listed above are filed at the Brazos County F';Engineering Office arid all applicable blanks are filled in the Application above. Brazos County Subdivision Regulations _ --- ") Page 79 car;. '�41d I F1 BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPARTMENT Road and Bridge DEPT. NUMBER 56001000 DATE OF COURT MEETING: October 25, 2016 ITEM: Consider and take action on the Final Plat of Carrabba Industrial Park Phase 10A. 11.00 Acre Tract; Stephen F. Austin League No. 10, A-63; (Bryan ETJ) Brazos County, Texas. Site is located in Precinct 2. SOURCE OF FUNDS: N/A NOTES/EXCEPTIONS: Owner/Developer— GRT Interests, LLC Engineer/Surveyor — J4 Engineering/CEC SUBMITTED BY: R. Alan Munger, P.E County Engineer CC2016 ACKNOWLEDGED BY: 11"Ix,ow;v &9;- 1--�r�rniss'loner S y Catalena Precinct 2 This Request is Apro�jed X((or) Denied _by Commissioners' Court Date: In r 9U 119— Peters, b Peters, County Judge W., BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2015-2016 BUDGET YEAR NO.15/16 56.1-56.2 On this the 25th day of October 2016 at a regular meeting of the Commissioners' Court, the following members were present: A. Duane Peters, County Judge, Presiding B. Lloyd Wassermann, Commissioner, Precinct 1 C. Sammy Catalena, Commissioner, Precinct 2 D. Kenny Mallard, Commissioner, Precinct 3 E. Irma Cauley, Commissioner, Precinct 4 F. Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on 25th day of October 2016 the Court heard and approved a budget amendment for the 2015-2016 budget year for Brazos County, Texas; and WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 8 September 2015, the following amendment(s) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 25th day of October 2016. THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS. By: Duane Peters, County Ju ge Original: County Clerk's Office and Attached to the original budget BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No.15116 - 56.1 10/25/2016 FUND DIV I ACCT PROJ I DR/CR ACCOUNT NAME Increase Decrease 0100 31000100 60360000 CR Furniture 1,000.00 0100 31000100 61801000 CR Travel 1,210.00 0100 31000100 65350000 CR Gasoline 2,000.00 0100 31000100 72380000 DR Hospital Services 4,210.00 duvenfle Services Reallocation of funds to the proper account to cover the overages of hospital services for the remainder of FY 16. BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 15116 - 56.2 10/25/2016 FUND DIV ACCT PROJ DR/CR ACCOUNT NAME Increase I Decrease 0100 11000500 60620000 CR Posta e & Shi in 5.00 0100 11000500 65350000 DR Gasoline 5.00 Non -De artmental Reallocation of funds to the Proper account to cover for gasoline averages in FY 16. BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2016-2017 BUDGET YEAR NO. 16/17 4.1— 4.22 On this the 25th day of October 2016 at a regular meeting of the Commissioners' Court, the following members were present: A. Duane Peters, County Judge, Presiding B. Lloyd Wassermann, Commissioner, Precinct 1 C. Sammy Catalena, Commissioner, Precinct 2 D. Kenny Mallard, Commissioner, Precinct 3 E. Irma Cauley, Commissioner, Precinct 4 F. Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on 25th day of October 2016 the Court heard and approved a budget amendment for the 2016-2017 budget year for Brazos County, Texas; and WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 6 September 2016, the following amendment(s) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 25th day of October 2016. THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS. By: Duane Peters, County Ju ge Original: County Clerk's Office and Attached to the original budget �� P l� 1 0100 ROJ DR and account BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 16117 - 4.1 0100 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No.16117 - 4.2 80890000 of funds to the correct division and account to purchase equipment for CIT Unit #176 and CIT Unit #177 in the Jail BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 16/17-4.3 10125/2016 FUND DIV ACCT PROD DRICR ACCOUNT NAME Increase Decrease 4500 63000500 80440000 CR Land 42,000.00 4500 63000500 80441000 DR Land Im rovements 42,000.00 General Capital Improvement Fund - Collection Site (Copperhead Road) Reallocation of funds to the correct account for slabs to be completed for the Collection Site on Copperhead Road. BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 16/17 - 4.4 10/25/2016 FUND DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 0100 11000500 67286000 CR Equipment - Other 7,647.00 0100 28000100 60500000 DR E ui ment & IT Enhancements 7,647.00 Non-Departmental and SO Admin. Reallocation of funds to the correct division and account for the purchase of 19 ballistic helmets without electronics costing $402.47 each. The SO - Administration was approved for 8 ballistic helmets with electronics in the amount of $7,700 for FY 17. Due to pricing, the department can purchase 19 helmets without the electronics for the SERG Team. Sheriff Administration will apply for a grant for the electronic portion for the helmets at a later date. Ili—..—.._..._._.__.... BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 16117-4.5 10/25/2016 FUND DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 4500 63000500 80890000 1 CR Vehicles 2,245.23 450091300000 1 DR Transfer to General Fund 2,245.23 0100 49015000 CR Transfer from Ca ital Im rovement Fund 2,245.23 0100 28000100 67890000 DR Vehicle Equipment 2,245.23 General Capital Improvement Fund and SO Admin Reallocation of fiords to the correct division and account to purchase equipment for the additional atrol unit in the Sheriffs De artment. Vol. �� pg. / 8� BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 16117. 4.6 1012512016 FUND DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 0100 11000500 67287000 CR Equipment - Radios 3,430.32 0100 28000100 67287000 1 DR Equipment - Radios 3,430.32 Non -Departmental and SO Admin. Reallocation of funds to the correct division and account to purchase a hand-held radio for the additional Deputy position that was approved for FY 17 in the Sheriffs De artment. FICA _ti5-� P9• �_�-5 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 16/17 - 4.7 10/25/2016 FUND DIV ACCT PROJDR/CR ACCOUNTNAME Increase Decrease 0100 11000500 67203000 CR Minor Computer Hardware 2,499.51 0100 18000100 67203000 DR Nfinor Computer Hardware 2,499.51 Non -Departmental and County Attorney Reallocation of funds to the correct division and account to purchase a scanner with im rinter for the County Attorney. BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 16/17 - 4.8 10/25/2016 FUND DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 3000 48069000 CR TX Bar Hist. Foundation 7,082.23 3000 201000 71025000 DR Contract Services 7,082.23 District Clerk - Texas Bar Historical Foundation Grant To recognize revenue received by the District Clerk from the Texas Bar Historical Foundation and set up a budget for the restoration of Law Book. Vol.. c/ Pg.,, CR BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 16117 - 4.9 1 012 51201 6 Decrease services. / Pg. �'� Vol.f BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 16117 -4.10 1 012 512 01 6 FUND DIV ACCT PROJ DRICR ACCOUNT NAME Increase Decrease 5000 (A 05000 71112000 CR Health & Life - Medical Claims 15,000.00 5000 64005000 72590000 DR Professional Fees- Other 15,000.00 Group Insurance -Administration Reallocation of funds to the correct account for rofessional fees due to not budgeting enough funds for FY 17. raj BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 16117 -4.11 Admin NAME lineation of funds to the correct division and account for the purchase of a Taser for the additional Deputy position that was approved for 17. The Sheriff Administration was approved for $520 for the purchase of the Taser, but the approved amount is not enough and tires additional funding. IVOLI 6) �% (� p9, � �� BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 16117 -4.12 10/25/2016 FUND DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 3000 48046500 CR TJJD-State Aid -A 15,597.00 3000 1 312120 1 71025000 DR Contract Services 15,597.00 Juvenile Services - TJJD-SA Comm. Programs Gran To recognize revenue for FY 17 State Aid - Ex enditures to be incurred for YAP Contract. E . __ _�- pg.y BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 16117 - 4.13 i nnFnm s FUND DIV ACCT PROJ DRICR ACCOUNT NAME Increase Decrease 0100 11000500 6789000T CR Vehicle E ui ment 3,045.60 0100 28002000 67890000 DR Vehicle Equipment 3,045.60 Non -Departmental and Jail Reallocation of fiords to the correct division and account for the purchase of 8 safety light bars for the work crew vans. 1,,,_.,_ _—_._— _._,.—_.__.__.._._-- PROJ No BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 16117 - 4.14 10/25/2016 Reallocation of funds to the correct division and account for the purchase the replacement double convection oven for the Juvenile E BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 16117 -4.15 ini2sims FUND DIV ACCT FROJ I DRICRI ACCOUNT NAME Increase Decrease 0100 11000500 67286000 CR Equipment - Other 2,389.95 0100 31000200 67286000 DR Equipment - Other 2,389.95 Non -Departmental and Juvenile -Detention Reallocation of Rinds to the correct division and account for the purchase the four Timekeeping PIPES for Juvenile. CR and SO BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 16117 - 4.16 anmcnnic to Reallocation of funds to the correct division and account to purchase equipment for replacement Patrol Unit 4142 in the Sheriffs e �o.��fti)a Y♦ i t Gi � k;? Da, ln* aye BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 16117 - 4.17 10/25/2016 FUND DIV ACCT PROJ JDRICRJ ACCOUNT NAME Increase Decrease 4500 63000500 80890000 CR Vehicles 3,457.98 4500 91300000 DR Transfer to General Fund 3,457.98 0100 49015000 CR Transfer from Capital Improvement Fund 3,457.98 0100 30201100 67890000 DR Vehicle Equipment 3,457.98 General Capital Improvement Fund aad Constable Pct. 42 Reallocation of funds to the correct division and account to purchase equipment for replacement Patrol Unit #706 for Constable Pct. 42. x/11 QS f� vo;. diz- ACCT Fund and CR No BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 16117 - 4.18 from Reallocation of funds to the correct division and account to purchase equipment for replacement Patrol Unit #151 in the Sheriffs BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 16117 - 4.19 10/25/2016 FUND DIV ACCT PROD IDRICR ACCOUNT NAME Increase Decrease 0100 11001500 61130000 CR Contingency 178.05 0100 11000500 67286000 CR Equipment - Other 740.00 0100 56001000 67286000 DR Equipment - Other 918.05 General Fund Contingency, Non -Departmental and R&B Reallocation of funds to the correct division and account to purchase a laser levcl with tripod for the R & B Department. R & B was a roved to urchase the laser level in the amount of $740 for FY 17. Additional $178.05 was needed due to price increase. BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 16117 - 4.20 167 EVol. pg. BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 16117 - 4.21 .98 Fund and SO Admin of funds to the correct division and account to purchase equipment for replacement Patrol Unit #150 in the Sheriffs BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 16/17 - 4.22 1 0/2 51201 6 FUND DIV ACCT PROJ I DRICRI ACCOUNT NAME Increase Decrease 4500 63000500 80890000 CR Vehicles 29,320.00 4500 63000500 80893600 AR Vehicles -Expo 29,320.00 General Capital Improvement Fund - Expo Reallocation of funds to the correct account to urchase a replacement truck for the Expo Center. PERSONNEL I� CHANGE OF STATUS REQUESTS Commissioner Court Date: October 25, 2016 Department Submitting Information: Human Resources Purpose of Submissions: Consider and Take Action on Change Requests Department Submitting Employee Request Action Requested Request(s) Applies To Brazos Center Contreras, Victoria Employment Pollock, Zachary Separation County Judge Milam, Steve Employment District Clerk Brooks, Lauren Change of Status Emert, Kristin Change of Status Johnson, Jessica Change of Status Limon, Victoria Change of Status Exposition Complex Lambert, Joshua Employment Juvenile Services- Detention Craig, Dustin Employment Garey, Julian Separation Juvenile Services- TJPC State Aid Yanze, Aaron Employment Road & Bridge Arrington, Blake Employment Garcia, Jonathan Employment Matejka, Steven Employment McCartney, Brittany Employment Mendez, Steven Employment Ocampo, Rene Employment Zavala, Othon Employment Approved in Commissioners' Court: October 25, 2016 County Judge's or Commissioner's Signature: ... (This Copy -to be -attached to.minutes) ) 10.1q 5 og' "e."