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Home My WebLink About2016-08-30 10:00AM REGULAR MEETINGBRAZOS COUNTY BRYAN,TEXAS NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON AUGUST 30, 2016 AT 10:00 AM IN THE COMMISSIONERS COURTROOM OF THE COUNTY ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVE., SUITE 106, BRYAN, TX 77803 Invocation and Pledge of Allegiance- - U.S. and Texas Flag - Chaplain G.H. Jones and Commissioner Wassermann 2. Call for Citizen input and/or concerns Consider and take action on agenda items 3-19: 3. Resolution 16-014 honoring Shawna Goerltz for her selection as Clerk of the Year by the Texas Justice Court Judges Association. 4. Resolution 16-015 honoring Ron Rolett for his service to the Boys and Girls Club of Brazos Valley. 5. Payment Authorization to Microsoft in the amount of $450.00 for an emergency Surface Pro Tablet repair; a purchase order was not obtained in advance. 6. Approval of the updated Local Emergency Planning Committee (LEPC) membership list. 7. Request from the Sheriff's Office for permission to apply for a NRA Grant in an amount up to $17165.40. 8. Discuss and take possible action on renewal of contract with Rockdale Regional Juvenile Justice Center forjuvenile residential services. 9. Discuss and take possible action on renewal of contract with Glen Mills for juvenile residential services. 10. Acceptance of Saddle Creek Subdivision Phase 4 into the Brazos County road maintenance system; the road (portion of Prairie Dawn Trail, Wild Rose Drive, Lariat Lane) and roadway drainage structures are in compliance with the Brazos County VOL �-J � Pg. Subdivision and Development Regulations. Site is located in Precinct 1. 11. Request from Brazos Valley Museum of Natural History for lane closure of a portion of Bird Pond Road on October 1, 2016 from 7:30 am to 11:00 am to accommodate the annual Buffalo Stampede Half Marathon and 5K Race event. Site is located in Precinct 2. 12. Request permission to enter private property owned by Kevin R. Hightower located on Reed Lane 300 feet north of Dilly Shaw Tap Road. Project will require the County to construct a temporary detour across property in order to replace a culvert crossing on Reed Lane. Site is located in Precinct 2. 13. Consider and take action on the City of Bryan utility permit to construct 2 road bores for an 8 -inch water line and an 8 -inch sewer line crossing under Jones Road 2,670 feet northwest of Villa Maria Road. Crossings will be encased and be a minimum of 36 inches under the bottom of the ditch. Site is located in Precinct 4. 14. Consider and take action on the Wellborn Special Utility District utility permit to construct a road bore for a 1'/z -inch water line crossing at 2121 Pleasant Hill Road 1.3 miles north of State Highway 21. Crossing will maintain a minimum depth of 36 inches below ditch flowline. Site is located in Precinct 4. 15. Approval of Treasurer's Report for July 2016. 16. Tax Refund Applications for the following: • a. Ditech Financial -overpayment -$4466.14 • b. James & Lavaughn Goss -overpayment -$1039.95 • c. Jim Ross -overpayment -$20.39 • d. Hazel Mae Steptoe Holloway -overpayment -$282.33 • e. Suzanne B. Haas -overpayment -$10.14 17. Budget Amendments. Budget Amendments FY 15/16 48.1 -48.8 18. Personnel Change of Status. Personnel Action Forms 19. Payment of Claims. 20. Acknowledgement of the amended order determining compensation of court reporters. 21. Sheriffs report on inmate population. 22. Announcement of interest items and possible future agenda topics. 23. Call for Citizen input and/or concerns 24. Adjourn. Vol. J� P9• PUBLIC COMMENTS Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four minutes per person. Persons are invited to submit comments in writing on the agenda items and/or attend and make comment at the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas Constitution. As a Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in attendance at any Regular, Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to, and/or addressing the Court; in participating in public discussions before the Court; and in all actions in the presence of the Court. Those members of the public who are inappropriately attired and/or who do not conduct themselves in an orderly and appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and/or continued disruption of the meeting may result in a Contempt of Court Citation. It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or group. Neither is it the intention of the Court to allow a member (or members) of the public to insult the honesty and/or integrity of the Court, as a body, or any member or members of the Court, or County employees, individually of collectively. Accordingly, profane, insulting or threatening language directed toward the Court and/or any person in the Court's presence and/or racial, ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following sanctions: 1, cancellation of a speaker's time; 2. removal from the Commissioners Court; 3. a Contempt Citation; and/or 4, such other and/or criminal sanctions as may be authorized under the Constitution, Statutes and Codes of the State of Teras. The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda property posted prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However, responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County Judge and/or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite existing policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act Section 551.042. INVOCATION Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Court. The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave., Suite 106, Bryan, TX 77803 is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two working days before the meeting. To make arrangements, please call (979) 361-4102. Vol. ✓� =1P •� MINUTES AUGUST 30, 2016 BRAZOS COUNTY COMMISSIONERS COURT REGULAR MEETING A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Administration Building, 200 South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday, August 30, 2016 with the following members of the Court present: Duane Peters, County Judge, Presiding; Lloyd Wassermann, Commissioner of Precinct 1; Sammy Catalena, Commissioner of Precinct 2; Kenny Mallard, Commissioner of Precinct 3, Irma Cauley, Commissioner of Precinct 4; Karen McQueen, County Clerk, Absent. The attached sheets contain the names of the citizens and officials that were in attendance. Invocation and Pledge of Allegiance - U.S. and Texas Flag - Chaplain G.H. Jones and Commissioner Wassermann 2. Call for Citizen input and/or concerns There was no citizen's input. Consider and take action on agenda items 3-19: 3. Resolution 16-014 honoring Shawna Goerltz for her selection as Clerk of the Year by the Texas Justice Court Judges Association. Vol. /`� Pg. �3y The Court voted unanimously to adopt Resolution 16-014 recognizing Shawna Goerlitz for her selection as Clerk of the Year by the Texas Justice Court Judges Association and thanked her for her commitment to Brazos County. The County Judge read aloud the resolution and then presented it to Mrs. Goerlitz. A copy of the resolution is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner 1 -Loyd Wassermann. Passed. 5-0. Ayes: Catalena, Cauley, Mallard, Peters, Wassermann. 4. Resolution 16-015 honoring Ron Rolett for his service to the Boys and Girls Club of Brazos Valley. The Court voted unanimously to adopt Resolution 16-015 honoring Ron Rolett for his dedication to the children of the Boys and Girls Club of the Brazos Valley. Mr. Rolett's devotion has touched the lives of countless children and citizens. The Court expresses their appreciation for his outstanding service to the community. A copy of the resolution is attached. Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Irma Cauley. Other. 5-0. Ayes: Catalena, Cauley, Mallard, Peters, Wassermann. 5. Payment Authorization to Microsoft in the amount of $450.00 for an emergency Surface Pro Tablet repair; a purchase order was not obtained in advance. This payment authorization was requested by the Information Technology department. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 5-0. Ayes: Catalena, Cauley, Mallard, Peters, Wassermann. 6. Approval of the updated Local Emergency Planning Committee (LEPC) membership list. A copy of the membership list is attached. Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Catalena, Cauley, Mallard, Peters, Wassermann. Request from the Sheriff's Office for permission to apply for a NRA Grant in an amount up to $17165.40. The Court approved as submitted a NRA Grant Application submitted by the Sheriff's office requesting funding for training and safety equipment. A copy is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Sammy Catalena. Passed. 5-0. Ayes: Catalena, Cauley, Mallard, Peters, Wassermann. Discuss and take possible action on renewal of contract with Rockdale Regional Vol. 7 Pg_ �J� Juvenile Justice Center forjuvenile residential services. A copy of the renewal of contract is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 5-0. Ayes: Catalena, Cauley, Mallard, Peters, Wassermann. 9. Discuss and take possible action on renewal of contract with Glen Mills for juvenile residential services. A copy of the renewal of contract is attached. Motion: Approve, Moved by Commissioner Lloyd Wassermann, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Catalena, Cauley, Mallard, Peters, Wassermann. 10. Acceptance of Saddle Creek Subdivision Phase 4 into the Brazos County road maintenance system; the road (portion of Prairie Dawn Trail, Wild Rose Drive, Lariat Lane) and roadway drainage structures are in compliance with the Brazos County Subdivision and Development Regulations. Site is located in Precinct 1. Motion: Approve, Moved by Commissioner -Loyd Wassermann, Seconded by Commissioner Sammy Catalena. Passed. 5-0. Ayes: Catalena, Cauley, Mallard, Peters, Wassermann. 11. Request from Brazos Valley Museum of Natural History for lane closure of a portion of Bird Pond Road on October 1, 2016 from 7:30 am to 11:00 am to accommodate the annual Buffalo Stampede Half Marathon and 5K Race event. Site is located in Precinct 2. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner -Loyd Wassermann. Passed. 5-0. Ayes: Catalena, Cauley, Mallard, Peters, Wassermann. 12. Request permission to enter private property owned by Kevin R. Hightower located on Reed Lane 300 feet north of Dilly Shaw Tap Road. Project will require the County to construct a temporary detour across property in order to replace a culvert crossing on Reed Lane. Site is located in Precinct 2. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner -Loyd Wassermann. Passed. 5-0. Ayes: Catalena, Cauley, Mallard, Peters, Wassermann. 13. Consider and take action on the City of Bryan utility permit to construct 2 road bores for an 8 -inch water line and an 8 -inch sewer line crossing under Jones Road 2,670 feet northwest of Villa Maria Road. Crossings will be encased and be a minimum of 36 FVol. �� Pg. -7 O inches under the bottom of the ditch. Site is located in Precinct 4. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Sammy Catalena. Passed. 5-0. Ayes: Catalena, Cauley, Mallard, Peters, Wassermann. 14. Consider and take action on the Wellborn Special Utility District utility permit to construct a road bore for a 1'/z -inch water line crossing at 2121 Pleasant Hill Road 1.3 miles north of State Highway 21. Crossing will maintain a minimum depth of 36 inches below ditch flowline. Site is located in Precinct 4. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner LLoyd Wassermann. Passed. 5-0. Ayes: Catalena, Cauley, Mallard, Peters, Wassermann. 15. Approval of Treasurer's Report for July 2016. The Court voted unanimously to receive, approve and order filed as submitted the Treasurers report for July 2016. A copy is attached and made a part of these minutes. Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Sammy Catalena. Passed. 5-0. Ayes: Catalena, Cauley, Mallard, Peters, Wassermann. 16. Tax Refund Applications for the following: • a. Ditech Financial -overpayment -$4466.14 • b. James & Lavaughn Goss -overpayment -$1039.95 • c. Jim Ross -overpayment -$20.39 • d. Hazel Mae Steptoe Holloway -overpayment -$282.33 • e. Suzanne B. Haas -overpayment -$10.14 Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Sammy Catalena. Passed. 5-0. Ayes: Catalena, Cauley, Mallard, Peters, Wassermann. 17. Budget Amendments. Budget Amendments FY 15/16 48.1 - 48.8 48.1 Reallocate funds for County Court at Law No. 2. 48.2 Reallocate funds for Records Management. 48.3 Reallocate funds for General Capital Projects - Information Technology. 48.4 Transfer funds from County Clerk to General Fund Contingency. 48.5 Reallocate funds for General Capital Projects - Road and Bridge Department. 48.6 Reallocate funds for General Capital Projects - Information Technology. 48.7 Reallocate funds for Sheriff's Office -Administration. 48.8 Reallocate funds for Facility Services. [Vol �-?37 Pg./ Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner LLoyd Wassermann. Other. 5-0. Ayes: Catalena, Cauley, Mallard, Peters, Wassermann. 18. Personnel Change of Status. Personnel Action Forms A copy of the Personnel Change of Status requests is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner LLoyd Wassermann. Passed. 5-0. Ayes: Catalena, Cauley, Mallard, Peters, Wassermann. 19. Payment of Claims. Claims 7147475-7147866 Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner LLoyd Wassermann. Passed. 5-0. Ayes: Catalena, Cauley, Mallard, Peters. Wassermann. 20. Acknowledgement of the amended order determining compensation of court reporters. The Court acknowledged receipt of the amended Order Determining Compensation of Court Reporters. 21. Sheriff's report on inmate population. Sheriff Chris Kirk stated there were 626 inmates in jail, 48 have electronic monitors and 11 are pending for monitors. 22. Announcement of interest items and possible future agenda topics. There were no announcements. 23. Call for Citizen input and/or concerns There was no citizen's input. 24. Adjourn. Pg.-C�19 The foregoing minutes of the Commissioners Court meeting held August 330, 2016 have been examined and are approved in open Court this 644, day of 2016, in Bryan, Brazos County, Texas. Duane Peters County Judge Precinct 2 Irma Cauley Commissioner, Attest: F Karen McQueen County Clerk /YR6/OL Lloyd W sermann Commissioner, Precinct 1 Kenny Mall6d j Commissioner recinct 3 Vol. _ — pg.x ` BRAZOS COUNTY COMMISSIONER'S COURT ,) DAY O in W Name .20 i l� M Organization Pal WM, CbF s i nr ��rf CU,S1E ��g�t,S1Gl M� S'�h.ATis Pq�a2i P C�-I-RVp�i/J. } V'Z- ciTi2�J CtT7e�k) c,l-n76U Tl raer raFZ Vol. _3%_ f'g•.�� Name (PLEASE PRL ) BRAZOS COUNTY CONMSSIONrER' S COURT DAY 0 7 .00 _JMJj mM 20 Organization (PLEASE PRR\TT) Vk��(� 7irrl I i�Per C71 54- � -�— 1'rti �ri5 l 7 Zvi e)wnyd- JSsa�''0, S J(n0� ! 2/� lY ewS R4 J � /D BRAZOS COUNTY COMMISSIONER'S COURT Sp�, DAY OF 10-100 PM, Name (PLEASE PRINT) 20 � L Organization (PLEASE PRINT) s� C�, or Ldl-j,cr 5p7ioA/ 00 . QLsr Vol. _ � Pg., Resolution Honoring Shawna Goerlitz WHEREAS, Shawna Goerlitz began her career as a court clerk in Washington County for Justice of the Peace, Pct. 3, Judge Roy May. In January 2015, she began service for Brazos County Justice of the Peace, Pct. 2, Judge Tommy Munoz; and WHEREAS, Shawna Goerlitz exhibits a high degree of honesty and integrity. She exhibits an ethical approach in all judicial transactions; and WHEREAS, Shawna Goerlitz demonstrates a dedication to the judiciary, education, and to the Texas Justice Court Judges Association; and WHEREAS; Shawna Goerlitz's nineteen years' experience have been a valuable asset to Brazos County; and WHEREAS, Shawna Goerlitz holds a Master Clerk Certification through the Texas Justice Court Training Center and a Certified Court Clerk I from the Texas Court Clerks Association; and WHEREAS, Shawna Goerlitz is an active member of the Government Collectors Association of Texas and serves on the board as Treasurer; and NOW, THEREFORE, BE IT RESOLVED, that the Commissioners Court of Brazos County takes this opportunity to honor Shawna Goerlitz for her selection as Clerk of the Year by the Texas Justice Court Judges Association and thanks her for her commitment and service to Brazos County and its citizens. RESOLVEDTHIS 'Y)-( DXY OF Duane Peters, ,S %I Comm Toner Lloyd Wassermann Precinct 1 CommissiooAcr Kenny M lard ` Occinct 3 2016. Precinct Vol. �� 3=Pg.-141— 16-014 3 Resolution Recognizing Ron Rolett for 26 Years of Dedication to the Boys and Girls Club of Brazos Valley WHEREAS, the Boys and Girls Club of Brazos Valley has provided kids with a safe place to learn and grow, creating ongoing relationships with caring, adult professionals, life -enhancing programs, character development experiences, and hope and opportunity since 1959; and WHEREAS, Ron joined the Boys and Girls Club of Brazos Valley on February 1, 1990; and WHEREAS, Ron has demonstrated unusual initiative, imagination and creativeness in the interest of Boys & Girls Club of Brazos Valley and the Boys & Girls Clubs of America movement, demonstrated through development of and sharing of program ideas, resource development programs and personnel programs, an awareness of the problems besetting the movement and a willingness to help solve such problems, and putting the interest of the Boys & Girls Clubs of America movement above self-interest; and WHEREAS, Ron has provided many years of individual service including membership on national and regional committees, attendance at Southwest Region Conferences, participation in national and regional conference programs, demonstrated cooperation with fellow workers in the field in developing and promoting the Boys & Girls Club movement, active participation on Area Council committees and programs and active participation in State Alliance Activities; and WHEREAS, Ron has given 100 percent plus of himself in service to the development of Boys & Girls Clubs of America, the Southwest Region, and the Boys and Girls Club of Brazos Valley; and WHEREAS, the lives of countless kids in the Brazos Valley have been enriched because of the lifelong dedication of Ron. NOW THEREFORE, BE IT RESOVED that the Commissioner's Court, on behalf of all the children of the Brazos Valley whose lives Ron touched, wish to thank him for his dedication and affection to the Boys and Girls Club of Brazos Valley. DULY adopted by vote of the issioners C uof Brazos Ce uty, Texas on the SQ day of J , 2016. Duane Peters CommYsser Lloyd Wasserr /_�I P ecinc Commissione I envy Malla PreciNct 3 Local Emergency Planning Committee Membership Update Form State Emergency Response Commission c/o TDEM Preparedness Section Technological Hazards Unit Post Office Box 4087 Austin, TX 78773 (512)424-7198 1�'T3 tjrp{� �:'w, 'fl`'S,,,'&Usm,++; `C�^[ xP �'tW�,t�iY �iiU�f4snG andst"netllythea•��s�sdga,be„fps?X�tugriiur)ao? i�mertlp.A»o�4gi�ihSSs�R�� Legal Name of LEPC: Brazos County LEPC County/Counties: Brazos Is this your entire 11 LEPC membership listing? ❑ Yes W No County Judge's First Name: Duane st-Na et s [County Judge's Approval (signature required): Date: August 30, 2016 LEPC Membership Categories (In accordance with Public Law 99-499, Section 301(c)) Note: Information may be released to the public under the 'Texas Open Records Act. Use your work address and phone number. Community Group CG Health HE Information Coordinator IC Emergency Management EM Hospital HO Print/Broadcast Media PBM Emergency Medical Service EMS Law Enforcement LE Statell-ccal Offclal SLO Facility Owners/Operators FO Loral Environmental Group LEG Transportalion Personnel TP Firefighters FF Health HE Other OTH 3`y'u#',6 I nF .' 1qo• ^” M1� ' �j i, +,G Oi "s� ry ;r "a "..Y 3 £ < m. rw x„ r�.oxr nUtce G: k«i:f..k" erso,.05d MR 16YAa .M E. Salutation: Mr. First Name: Steven Salutation: Ms. First Name: Kimberly Last Name: Sullivan Contact Phone: Job Title: Contact Phone: OrganizabonlAgency: Rentsys Recovery Services Contact Email: KSullivan@pathfinderess.com Fax Number: Organization/Agency: State: TX Zip Code: 77803 LEPC Membership Category: CP Address: c/o 110 N. Main Street, Suite 100 City: Bryan State: TX Zip Code: 77803 3`y'u#',6 I nF .' 1qo• ^” M1� ' �j i, +,G Oi "s� ry ;r "a "..Y 3 £ < m. rw x„ r�.oxr nUtce G: k«i:f..k" erso,.05d MR 16YAa .M E. Salutation: Mr. First Name: Steven Last Name: O'Neal Job Title: Account Executive Contact Phone: Contact Email: Steven.Oneal@rentsysreCovery.COm Fax Number: OrganizabonlAgency: Rentsys Recovery Services LEPC Membership Category: CV Address: c/o 110 N. Main Street, Suite 100 City: Bryan State: TX Zip Code: 77803 Please provide a point -of -contact in the event there are questions about the information contained on these forms. Thank you. contact Name: Michele Meade I Emall. mmeade@brazoscountytx.gov Phone: 979-821_1011 TDEM Form K 151 Rev. 03113 Vol. _J�% LEPC Member Updates Reproduce this page if necessary. : Box A and Box 1 on first page must be completed when submitting member updates. M,077, Salutation: Ms. First Name: Jerrie Last Name: Comstock Job Title: Unit Manager Contact Phone: Contact Email; jcomstock@bop.gov Is this person a new member? )6/Yes El No Organization/Agency: Bryan Federal Prison Camp LEPC Membership Category: OTH Did this person replace a previous member? R�es El No Previous member's name: Diane Ruiz Salutation: MS, First Name: Anita Last Name: Williams Job Title: Madison/RDAP Unit Secretary Contact Phone: Contact Email: amwilliams@bop.gov Is this person a new member? qYes El No Organization/Agency: Bryan Federal Prison Camp LEPC Membership Category: OTH Did this person replace a previous member? 0 Yes 0 Previous member's name: = Aeft I .: I ".S 5,1 tiV KE RMM777"NE�- , Salutation: Mr, First Name: A( Last Name: Guarino Jab Title: District Coordinator Contact Phone: Contact Email: Aifred,Guarino@txdps.state.tx.us Is this person a new member? 0 Yes P30 Organization/Agency: Texas Department of Public Safety LEPC Membership Category: SLO Did this person replace a previous member? 11 Yes PNo Previous member's name: Salutation: Mr, First Name: P.J. Last Name: Vargas, Jr. Job Title: Transportation Specialist Contact Phone: Contact Email: pvargas@DOT.state.tx.us is this person a new member? 16Yes 0 No Organization/Agency: Texas Department of Transportation LEPC Membership Category: TP Did this person replace a.previous member? �4 10yes 0 No Previous member's name: Catherine Hejl Salutation: Mrs. First Name: Amy Last Name:Zaragzoa Job Title: Administrative Asst. Contact Phone: 979-821-1022 Contact Email: azaragoza@cstx.gov Is this person a new member? ❑ Yes No Organization/Agency: Community Emergency Operations Center/CSFD LEPC Membership Category: EM Did this person replace a previous member? El Yes No Previous member's name: Salutation: Mr, First Name: Cull Last Name: Sterner Job Title: Community Member Contact Phone: Contact Email: acsterner@gmaii.com Is this person a new member? El Yes WNo Organization/Agency; RSVP of Southeast Texas LEPC Membership Category: OTH Did this person replace a previous member? [71 Yes �^No Previous member's name: 1DEMFcm#151 Rev. 05/12 Vol.— — Pg LEPC Member Updates Reproduce this page if necessary. Box A and Box 1 on first page must be comnleted when submitting member updates. �'tM!Slarvld!153`.%. .Pitw'.P STei,H.2F.tlJ1;-..wu'.Rffy%i`CavWYPl.i &:L`.xmt':+ �:.'�:h''!t �:s;.'.tH:h^)A.:u:zU's.s a1%A4,ai:."rY..+S•ns v..S+:-.w,,::.-f..r :r>.M.H�'e� >a -.-.:n Cdt;,�rc, Salutation: Ms, First Name: Irma Last Name: Cauley Job Title: County Commissioner Precinct 4 Contact Phone: Contact Email: icauley@brazoscountytx.gov Is this person a new member? ❑ Yes % No Organkation/Agency: Brazos County LEPC Membership Category: SLO Did this person replace a previous member? ❑ Yes No Previous member's name: Pse.1K. ^_wt ✓.NSi2.knl.tiff..S, aFTTJ7 ,iYf ifs aa>H'^.Y.:Yr•h4 bi�hil Salutation: Mr, First Name: Jim Last Name: Yeager Job Title: Executive Director Contact Phone: Contact Email: jim@searchdogs.org; Jim.yeager diteex.tamLbj Is this person a new member? ❑ Yes 1:1 No Organizatlon/Agency: Search Dog Network LEPC Membership Category: 0TH Did this person replace a previous member? ❑ Yes o Previous member's name: �;r.,. �:t'M.v«srtt.,^rsat,n^as, ti,:�sr:z_.axa:z sa:�m: ter•..;,'�Y+.rr,�sn,ro-�.,.n....a;r>..:...... �z...!v.::. .. .ter_ ......„ .. ... w-•t.::a .3•.a Salutation: Mr. First Name: Sid Last Name: Backstrom Job Title: Contact Phone: Contact Email: sbackstrom@gconbio.com q" Is this person a new member? y es ❑ No Organization/Agency: GCon LEPC Membership Category: F0 Did this person replace a previous member? ❑ Yes' o Previous member's name: es e:JI.YL:4�!YJ9^'l'aL".,'_CC'! J.'.5.... [:., -4:.: - Y:€R.S.X'al?i.� rn,:�:..h'...sa... '...2G-s^.::^!MP2ra�:rX auto fi•:1tct�Ci�CS. y,'c`XG.Y".,.`hm•::,td.'S:i-:r-' Salutation: Mr. First Name: Jason Last Name: Ramaker Job Title: Contact Phone: Contact Email: jramaker@maii.st-joseph.org Is this person a new member? ❑v Yes ❑ No Organization/Agency: St. Joseph Reg, Health Center LEPC Membership Category: HO Did this person replace a previous member? 9 Yes ❑ No Previous member's name: Beverly Welch nH.t.t13Si-. �i"� M.Y.`/' S , e .'.Jti'cS s£r[�i's•..5 .Y.,: `iL\':c 5v ..:uP: ..J.: �.n. _MW:.`M �liG:�tA."=�LffSY.r1r .iYar V;i M.^._h`L.:a 'sHtiP:CSF'W.ei�-.;f::{\. 1SN.-,:C.. YC'v. Salutation: Mrs. First Name: Monica Last Name: Weintraub Job Title: EMC Contact Phone: Contact Email: mweintraub@tamu.edu Is this person a new member? ❑ Yes VNc Organization/Agency: Texas A&M University LEPC Membership Category: EM Did this person replace a previous member? ❑ Yes o Previous member's name: Salutation: Mr. First Name: BIII Last Name: May Job Title: Police Chief Contact Phone: Contact Email: bmay@blinn.edu Is this person a new member? [--]Yes IN No Organizaticn/Agency: Blinn College LEPC Membership Category: LE Did this person replace a previous member? ❑ Yes No Previous member's name: AtS:7,_-..-: n �a'. .a .mu;>as,.�, vk'3Yi.+tLY s:S:X�lnm'S `tvnv •n• __..�:7s. �:a9:xt'.Gau• u+ze IDEM Form#151 _ Rev. 05/12 FO l. �J��_ pg.__9j/ LEPC Member Updates Reproduce this page if necessary. Box A and Box 1 on first page must be completed when submitting member updates. 1�`)i0.lY.nJhYAf3 �'�:Yh.ib�...5'.'.T:I4.Y5..1'1.�2n"r!ISutl�''Yn'dt..3nIInk.v..:3Dv'LP�'6i. ✓1.Y�Ji+'3_1L3�4Md .Yi .YY«u:W.b IFel.Y'1f6e�SA.n.4{�-SL'Lia.xn':??4i.wC l4'.irUNe4.l9 Salutation: Mr. First Name: Michael Last Name: Reeves Job Title: Systems Administrator Contact Phone: Contact Email: mreeves@be911.org Is this person a new member? ❑ Yes No Organization/Agency: Brazos County 9-1-1 Emergency Communications [a LEPC Membership Category: OTH Did this person replace a previous member? ❑ Yes No Previous member's name: Salutation: Mr, First Name: Nell Last Name: Summer Job Title: Employee Contact Phone: Contact Emall: veil@ecolyse.com Is this person a new member? IN Yes ❑ No Organization/Agency: PHI LEPC Membership Category: OTH Did this person replace a previous member?- 11 Yes- o - - Previous member's name: •• W,73 Mn -7M k ^"yTeMv.t 7 ,..:"`.:W—W.V1-.lt.:�.ir'>:. rli.R.24'4li-'tiC w".Cu: VUXY.:AA'i':m. n• .:. 2v":?.:'«."t.VZ ..,..:.4u'a�.t. .:SE, 'h y.�.^ ":•.'..`:a.S'-...F " tiY«`{tX Salutation: Mr. First Name: Brian Last Name: Hilton Job Title: EMC Contact Phone: 979-764-6210 Contact Email: bhilton@cstx.gov Is this person a new member? ❑ Yes No Organization/Agency: City of College Station Emergency Management LEPC Membership Category: EM Did this person replace a previous member? ❑ Yes PNo Previous member's name: wttas'„a�.�s:i;: - H>:_Kx.�a=�„mer,sv—.s;rr-:�. •»�w' rze+-a:suemexcts�.;r :,,.s �_"msa. Wv.:.,..::.sssz.:Y,....�wu_ux:�xt�se-.x-.._..u-:-�..�' Salutation: Mr. First Name: Michael Last Name: Streetman Job Title: Contact Phone: Contact Email: michael.streetman@lubrizol.com Is this person a new member? s ❑ No Organization/Agency: Lubrizol LEPC Membership ategory: FO Did this person replace a previous member? ❑ Yes No Previous member's name: .a:Sa.,;�:Y A'.:AldiiiillF.:TAI'4G.ti..; Salutation: Mr. First Name: Patrick Last Name:Braly Job Title: Director Contact Phone: Contact Email: pbraly@st-joseph.org Is this person a new member? ❑ Yes ❑e No Organization/Agency: St. Joseph Health Center LEPC Membership Category: EMS Did this person replace a previous member? ❑ Yes ❑® No Previous member's name: Salutation: Mr. First Name: Chase Last Name: Murphy Job Title: Manager of Public Affairs Contact Phone: Contact Email: chace.murphy@atmosenergy.com Is this person a new member? Yes ❑ No Organization/Agency: Atmos Energy LEPC Membership ategory: Did this person replace a previous member? X Yes No Previous member's name: �aenoa..•v urn°t+cz"sz 9F+`�2`ll �'mazu n«�sxrtixaa�s'r.:++xea; �:raara•:mens-ax+:�+r�amv-...,�,..,..,,.... _n;.a,.-,�v:..a„a.:,~.«.....,�... TDEM Form 9151 -- --- Rev. 05/12 Vo 1, / Pg. 2�i--5 LEPC Member Updates Reproduce this page if necessary. Box A and Box 1 on first page must be completed when submitting member updates. .ttlS.iC:fY4(44 ,txv �nn.Y A cm :xRAJe.0 .9S'3 .2 a..3Si,T3H C:. -P" Nv4@-i!I: I z IAIMISII�: : dql' ` Gn.fM �bi.,sfm,3,5HFT'. ni. x.:_ . ~,'.k ti' Yyy�bg`,pa.+K t A-�N4urti'. Salutation: Mr. First Name: Duane Last Name: Spruill Job Tille: Contact Phone: Contact Email: michael.spruill@energytransfer.com Is this person a new member? es ❑ No Organization/Agency: Energy Transfer LEPC.Membership Category: FO Did this person replace a previous member? ❑ Yes o Previous member's name: rR:.:�... ,,xs,;.. ass^.=,a+.aa, '. sem✓ �;: t � ..:rt.,e.:-:;`, ,..� ;ssrE.:>.s.s^t,s; :_ �_-^_.^..t;t�x^csa n.. ,k�^s~E,r.. tt�. �:,uzu;r,.,r,3.u�s.�ti3�.:�.,.�.�r�;�=a`; Salutation: Mr, First Name: Scott Last Name: Larson Job Tille: Operator Contact Phone: Contact Email: slarson@usoil.com Is this person a new member es ❑ No Organization/Agency: U. S. Oil LEPC Membership Category: FO Did this.person replace a previous member? ❑ Yes . o _,Previous member's name:. .... _ _ raa's�..,+7.. Salutation: Mr. First Name: David Last Name: Dibello JobTAie: Firefighter Contact Phone: Contact Email: ddlbello@pct3vfd.com Is this person a new member? ❑ Yes o Organization/Agency: Brazos County Pct. 3 Fire Department LEPC Membership Category: FF Did this person replace a previous member? ❑ .Yes No Previous member's name: Salutation: Mr. First Name: Michael Last Name: Croom Job Title: Operator Contact Phone: .Contact Email: michael.croom@honeywell.com Is this person a new member? Yes ❑ No Organization/Agency: Honeywell Electronics LEPC Membership Category: FO Did this person replace a previous member? Yes ❑ No Previous member's name: Rodney Mayerhoff ;S;1wKs3C.-nYJ..J.. aR: .: i4 i3r.>u,.^1fi 3M' .adk lv:_...nr,. PoaL'St2Vk `v ".x4£2inTi<64 Efate: :.._q+R.`^4s. b.`�rdt::rit �tia. Salutation: Ms. First Name: Jamie Last Name: Woodall Job Title: Employee Contact Phone: Contact Email: jamie.woodall@bryanisd.org Is this person a new member? EKYes ❑ No organization/Agency: Bryan Independent School District LEPC Membershi Category: OTH Did this person replace a previous member? ❑ Yes No Previous member's name: WE 0.57- 9.. Salutation: Mr. First Name: Justin Last Name: Graf Job Title: Fire Coordinator Contact Phone: Contact Email: jgraf@tfs.tamu.edu Is this person a new member? Yes ❑ No Organization/Agency: Texas A&M Forest Service LEPC Membership Category: OTH Did this person replace a previous member? ❑ Yes - o Previous member's name: _�1:�r;•L'"4J+.#S$.,.,!ao-�')1fMJfR3'.64KY�::.Vkt!h:KA..,&.H:..ktli w'at.;i Gfr:cCSG§A'w"..w ..R.�:^aYU1HwJrtUwuiWW.+`..R..�.VN:[J.Q'8K5fH»—.4`�SKiilt..._. '1: �,.& IDEM Fmm H 151 Rev. 05112 Vol. 4 J /� Pg. LEPC Member Updates Reproduce this page if necessary. Box A and Box 1 on first page must be completed when submitting member updates. Ur i,=st: .SL: S.cv:.' cnircalf�i'.iami��:YSn£>.gat':a.�iY...i'}�w"J3G'tZ'e.'^.:9+::5-`.::5.,..1�-f:.::��:...•°_."1.".::YitiM:YYL...xt1i`G��ni'k.�4'4,tt..�. «ti):.,ti.i .tl �,-i.45:..: Salutation: Mr. First Name: James Last Name: Johnson Job Title: Officer Contact Phone: 979-845-23 Contact Email: jjohnson@tamu.edu Is this person a new member? ❑ Yes No Organization/Agency: TAMU University Police Department LEPC Membership Category: LE Did this person replace a previous member? [I Ye o Previous members name: Salutation: Mr. First Name: Daryl Last Name: Talley Job Title: Contact Phone: Contact Email: daryl.talley@atmosenergy.com Is this person a new member? Q Yes o Organization/Agency: Atmos Energy LEPC Membership Category: TH Did this person -replace a previous member? O Yes- 1141No Previous member's name:- ,a,::w. •,-.. -via' Salutation: Ms. First Name: Jennifer Last Name: Wiginton Job Title: Community Volunteer Contact Phone: Contact Email: CERT, ARES/RACES Is this person a new member? Q Yes o Organlzation/Agency: none LEPC Membership Category: OTH Did this person replace a previous member? ❑ Yes OAo Previous member's name: iV ^:',d^YFi2ui4A' rJv,.'ff..'P.�..Sir^xllSR+.1fffi•ShuIXi%3°«SYai»cal.ct -5 y:L-:.u4:1�, a .4.r, u.[�Vut',it "4RYCa«.'Ys`Ji&V, y L.n,rc zd.L,hv .y dri&:.+..SS�lwfza..,'"vi.+irEt41 Salutation: Mr. First Name: Roger a Last Name: Sheridan Job Title: Program Manager for Public Safety/BVRAC Rey Contact Phone: Contact Email: roger.sheridan@bvcog.org Is this person a new member? Yes ❑ No Organization/Agency: Brazos Valley Council of Governments LEPC Membership Category: OTH Did this person replace a previous member? Ves ❑ No Previous member's name: Lester BashaW - Uk4ixC .icaflKSYS ..L6S..ckVJuL+-.3: _ t! 9r, tN'.3n .., rtl r. _ .1FMJL}.kc .a11 xBUffi. Yom% rQY!'na4Y V a3i6�-..£2bi �_ �r""- _9'�S-98h"ti.'F}^Nt i 4 3 n�¢R>`4`.1 Salutation: Ms, First Name: Kim Last Name:Boetger Job Title: Laboratory Coordinator Contact Phone: Contact Email: kboetger@blinn.edu Is this person a new member? ❑ Yes o Organization/Agency: Blinn College LEPC Membership Category: OTH Did this person replace a previous member? ❑ Yes o Previous member's name: +a:M.�*;.s.?- i-w^a--�.ra� c::•.--a».a sur.. ..»e` Salutation: Mr. First Name: Leslie Last Name: Lutz Job Title: Emergency Mgmt/Business Continuity Coordina Contact Phone: Contact Emalt: lutz@tamhsc.edu Is this person a new member? Yes ❑ No Organization/Agency: Texas A&M Health Science Center LEPC Membership Category: OTH Did this person replace a previous member? ❑ Yes No Previous member's name: [� &:'�..}lw'wi! _..ert G.' �i.:L 3i1..YCaY.."iC:F�vDYI"Lk.frN..:i,.a�lf.k3':..iY!'. '3✓t1iSlR41l4�rn,ili �Pd.�Y1C1tY135b319L.:Ft'L`CC;tl:.3lfik9N'. Z`S" .•:• TDEM Form 9151 Rev.05/12 Vol. Pg. o�J LEPC Member Updates Reproduce this page if necessary, Box A and Box I on first page must be completed when submitting member updates. Salutation: Mr, First Name: Cory Last Name: Matthews Job Title: Assistant Chief of EMS Contact Phone: Contact Email: cmatthews@bryantx.gov Is this person a new member? LJ Yes 9 No Organization/Agency: Bryan Fire Department LEPC Membership Category: FF Did this person replace a previous member? 11 Yes 9ENO Previous member's name: Salutation: Mr, First Name: Terry Last Name: Barnett Job Title: Assistant Chief of Operations Contact Phone: Contact Email: tbarnett@bryantx.gov Is this person a now member? El Yes No Organization/Agency: Bryan Fire Department LEPC Membership Category: FF Did this person replace a previous member? El Yes o Previous member's name: Salutation: Mr. First Name: Nate Last Name: Kidwell Job Title: Disaster Coordinator - Contact Phone: Contact Email: n8te.kidwell@redcross.org Is this person a new member? Xly—es El No Organizatlon/AgencY: American Red Cross, LEPC Membership 6ategery: 0TH Did this person replace a previous member? es 0 No Previous member's name: Chris Sundlee Salutation: Mr. First Name: Ronnie Last Name: Ikeler Job Title: Contact Phone: Contact Email: ronnie.ikeler@csmedcenter.com Is this person a new member? Yes 13 No Organization/Agency: College Station Medical Center LEPC Membership Citegory: HO Did this person replace a previous member? Yes 13 No Previous member's name: Victoria Riddle Salutation: Mr. First Name: Ruben Last Name: Ramos Job Title: Contact Phone: Contact i ruben.ramos@atmosenergy.com Is this person a new member? 11 Yes 3 No Organization/Agency: Atmos Energy LEPC Membership Category: 6TH Did this person replace a previous member? El Yes 0 Previous member's name: Salutation: Mr. First Name: Joey Last Name: Hogan Job Title; Contact Phone: Contact Email: ihogan@brenntag.com Organization/Agency: Brenntag Is this person a new member? MYes 11 No LEPC Membership Category: F0 Did this person replace a previous member? 0 Yes�� No Previous member's name: IDEM Form #151 Rev. 05/12 Vol, ,�. Pg. LEPC Member Updates Reproduce this page if necessary. Box A and Box 1 on first page must be combleted when submitting member updates. .. AYttl°vyy .ryth:lZGF- u�:.lt4 x.*a'tyF "-n(.,-,�.....N. �"�'r�::d 1-,3.1KS.AS'o �.3.15':.:&'tll. .'✓X Y9E '/d.:.vi' _3 YN..' 6r�!S' �YT.:S.'Sa'11Y#^.T.i:[L a 55C'T Y.133�U.4Iu#�`1:dY.kelEY� Salutation: Mr. First Name: Josh Last Name: Varner Job Title: Lieutenant Contact Phone: Contact Email: jvarner@cstx,gov Is this person a new member? ❑ Yes o OrganizationlAgency: College Station Fire Department LEPC Membership Category: F Did this person replace a previous member? ❑ Yes ❑ No Previous member's name: Bart Humphreys Ih`J,iaw 15l..NY1P3u5 ... h.. .ki:>wYa TIGK,..3RSan;.i3�d... n6t Al.1 Salutation: Mr. First Name: Jeff Last Name:. Truss Job Title: Safety Manager Contact Phone: Contact Email: jtruss@tamu.edu Is this person a new member? ❑ Yes %o OrganizationlAgency: Texas A&M University - EH&S LEPC Membership Category: OTH Did this person replace a previous member? Yes--[] No iPrevious member's name: -John Salsman Salutation: Ms, First Name: Michele Last Name: Meade Job Title: EMC/Treasurer, LEPC Contact Phone: Contact Email: mmeade@brazoscountytx.gov Is this person a new member? ❑ Yes t No organization/Agency: Brazos County Emergency Management LEPC Membership Category: IC Did this person replace a previous member? ❑ Yes ❑ No Previous member's name: -+h".YL.'.�YM :1..: ' .. "A .`W..tN4iAaLNkrR,i' nCti ". ,r., nli•',riGti "36ka"uID.. ae:Yl.+ff✓.vE6'N.1 .+s:uA..�� ¢ hSYtirS...u'1?st4�'.'S T.": a„' !o. a�J: >�, acYa+. .a.ld..'e.':..Iz Salutation: Mr. First Name: Mike Last Name: Paulus Job Title: Emergency Preparedness Coordinator Contact Phone: Contact Email: MPaulus@brazoscountytx.gov Is this person a new member? ❑ Yes o Organization/Agency: Brazos County Health Department LEPC Membership Category: HE Did this person replace a previous member? ❑ Yes ❑ No Previous member's name: 'N45Y-T.na.y;YRS.22<�i2%.hRn,EC1.:E:.',:.,L'it.iat-,:.::is3.._,'ARn.lix.iv.�..n.F':nM1MLsbkC`\:�.t,+•'•.U..”tt+..-.:,a::n...:s--i.i:..1tiE', ea.,.'x,,. a:.:lE'c:,idi•+� •. Salutation: Mr. First Name: Jerry Last Name: Henry Job Tltle: Emergency Management Coordinator Contact Phone: Contact Email: jhenry@bryantx.gov Is this person a new member? ❑ Yes KPO OrganizationlAgency: Bryan Fire Department LEPC Membership Category: IC Did this person replace a previous member? ❑ Yes ❑ No Previous member's name: Salutation: Mr. First Name: Randy Last Name: McGregor Job Title: Fire Chief Contact Phone: Contact Email: rmcgregor@bryantx.gov Is this person a new member? ❑ Yes no Organization/Agency: Bryan Fire Department LEPC Membership Category: FF Did this person replace a previous member? ❑ Yes ❑ No Previous member's name: a�u;;vtq.au_e+arm ••.,svmwd..av>:a��s:s.taaw :maa,.x,,:�v .e:�_riesis";_r _.��:::c_�...' .: e�sie: atc�„�s:�.».a�r�l:.„s::ew.+.ww .ca.}:a:+�.� ,a+;wt .-._�� TDEM Foam H 151 — '—'– Rev. 05112 Vol.✓�� PgG BRAZOS COUNTY, TEXAS GRANT APPLICATION APPROVAL FORM Date: 08/24/16 Requesting Department: Sheriffs Office Grant Title: NRA Foundation Granting Agency: National Rifle Association Amount Requested: $ 17,1 Grant Term (Beg/End): 2017 Project Description: Grant to purchase 20 sets of Force on Force training markers and related personal safety equipment. Will this grant fund salary & benefits? ❑ Yes O No Is there County Match requirement? ❑ Yes ✓❑ No Are there financial reporting requirements? ❑✓ Yes ❑ No Who will be reporting? Sergeant Garrett House, Training Coordinator *P ease i clude all available backup documentation with the approval form. All grants are con acts a os County and the granting agency and should be approved by om issl ners u prior t the application submission. Authorized Signature Z ed by mmr 'o rs Court LMs�I/ day ofS�. Commissioners Court Approval CONTRACT AND AGREEMENT FOR SECURE LONG-TERM RESIDENTIAL SERVICE OF JUVENILE OFFENDERS SPACE AVAILABLE STATE OF TEXAS COUNTY OF MMAM 4M YOUTH SERVICES, INC dba ROCKDALE REGIONAL JUVENILE JUSTICE CENTER Residential Services September 1, 2016 — August 31, 2018 This Agreement is entered into by and between Brazos County, at the request of and on behalf of the Brazos County Juvenile Probation Department and 4M Youth Services, Inc., dba Rockdale Regional Juvenile Justice Center, a Texas for-profit corporation, licensed to provide child care services by the Texas Juvenile Justice Department, and/or any other appropriate State agency with licensure or regulatory authority over this facility ("Service Provider"). ARTICLE I PURPOSE 1.01 The purpose of this Residential Services Agreement is to provide Juvenile Probation with long term residential care for children adjudicated to have committed delinquent conduct or conduct indicating a need for supervision. The placement facility to be utilized is owned and operated by Service Provider, and is located at 696 N FM 487, Rockdale, Texas 76567, The business office of Service Provider is 696 N. FM 487, Rockdale, Texas 76567. ARTICLE II TERM 2.01 The term of this agreement is for 24 months, commencing September 1, 2016 and ending August 31, 2018, with one renewal option available for an additional twenty-four (24) month period. ARTICLE IE SERVICES 3.01 Service Provider will provide the following level of care services: A. Moderate B. Specialized C. Intensive The three level of care service delivery criteria as well as the required description of the characteristics of children will be in accordance with the definitions determined by the Texas Juvenile Justice Department. Eoi-�Zx— Pg.,��—e- Rockdale Regional Juvenile Center Rcideniml Services Agreement September I, 2016 — August 31, 2018 3.02 Service Provider will perform the following services: A. Provide basic residential services, including: standard supervision by qualified adults, food and snacks, recreation, personal hygiene items, haircuts, transportation, school supplies, room, (rent, utilities, maintenance, telephone), as agreed by Juvenile Probation. B. Provide and document paraprofessional counseling, off -campus visits or furloughs, major incidents and worker contacts. Any and all associated with off -campus visits or furloughs will be paid by the parent or guardian. C. Ensure that the child's parent(s) or legal guardian(s) and Juvenile Probation are notified if a child in placement makes an unauthorized departure, becomes seriously ill, or is involved in a serious accident. The Probation Officer and parents will be informed immediately if during working hours. After normal working hours, every effort will be made to notify Juvenile Probation and the parents. In the event of serious illness or accident and for any required follow-up care Service Provider shall beresponsiblefor having the child transported to the nearest hospital or emergency care facility. D. Provide to the Juvenile Probation Department a written Individualized Treatment/Case Plan developed in concert with the client and mutually agreed upon by the appropriate Service Provider staff and the Probation Officer within thirty (30) days of placement Said individualized Treatment/Case Plan shall include measurement of progress towards goals In the following nine (9) domains: medical; safety and security; recreational; educational; mental/ behavioral health; relationship; socialization; permanence; parent and child participation. E. Initiate and document meetings to review the Individualized Program Plan with the child and the assigned Residential Services Probation Officer at reasonable intervals, not to exceed ninety (90) days, to assess the child's progress toward meeting goals set forth, making modifications when necessary, and determining the need for continued placement outside of the child's natural home. The Individualized Treatment Plan shall contain the reasons why the placement may benefit the client; shall specify behavioral goals and objectives being sought for each client; shall state how the goals and objectives are to be achieved in the placement, shall state how the parent(s), guardian(s), and, where possible, grandparents and other extended family members will be involved in the program plan to assist in preventing controlling the child's objectionable behavior. F. Maintain copies of the original Individualized Program Plan and the periodic reviews. G. Provide the Juvenile Probation Department with a written report of the chIld's progress on a monthly basis in a Monthly Progress Report. H. Document and maintain records pertaining to the effectiveness of goods and services provided to contracted children. These records shall contain, but are not limited to: percentage of youth in program successfully achieving set educational goals, percentage of youth achieving set vocational goals, percentage of youth achieving setsocial skills goals, percentage of youth demonstrating overall progress, number and type of investigations made by the Department of Family and Protective Services or any law enforcement agency due to reports of abuse and/or neglect. These records shall be made available to Juvenile Probation for periodic inspection. Vol.% Pg. ,a�� Rockdale Regional Juvenile Center Residential Scoica Agrecmml September 1, 2016 - August 31, 201 a Any and all medical/psychiatric treatment and medication required to meet the needs of the child, as well as clothing, or other expenses not provided for in the Service Provider's program, shall be the sole responsibility of the said child's parent(s), guardian(s), court ordered appointed conservator or juvenile Probation, to be paid by either Juvenile Probation, private health insurance. Medicaid coverage is not active while a child is in secure placement and cannot be utilized to cover any medical expenses. However, in no case shall a child be denied any needed medical/ psychiatric treatment or clothing due to the inability to pay. ARTICLE IV EVALUATION CRITERIA 4,01 The performance of Service Provider in achieving the goals of Juvenile Probation will be evaluated on the basis of the output and outcome measures contained in this section. Juvenile Probation, at its discretion, may use other means or additional measures to evaluate the performance of Service Provider in fulfilling the terms and conditions of the Agreement A. juvenile Probation shall evaluate Service Provider's performance under this Agreement according to the following specific performance goals for Service Provider: 1. Ensure children complete residential placement. 2. Prevent re -referrals of children during the six (6) months following release from residential placement 3. Ensure children move down in their Level of Care as they progress in the treatment program. B. juvenile Probation shall additionally evaluate Service Provider by the following output measures (in actual numbers of units of service and activities): 1. The total number of children placed in residential placement. 2. The total number of children who were discharged from residential placement successfully. 3. The total number of re -referrals of children discharged from placements within six (6) months after release. 4. The total number of children who move down in their Level of Care. 5. The average length of time before a child moves down in the Level of Care. C. juvenile Probation shall further evaluate Service Provider by the following outcome measures: 1. Percentage of children in residential placement who will complete their placement as a successful discharge. 2. Percentage of children who have completed their placement and not re -referrals within six (6) months after release. 3. Percentage of children who move down in their Level of Care. 4.02 Service Provider shall report on a monthly basis to juvenile Probation as to each of the foregoing output and outcome measures. These reports will be reviewed by Juvenile Probation in order to monitor Service Provider for programmatic compliance with this Agreement. ARTICLE V COMPENSATION 5.01 For and in consideration of the above•mentioned services, juvenile Probation agrees to pay the Service Provider the sum of $103.03 per day for each child, admitted under 3': Vol. o7%y% . Pg. U . Rockdale Reglonal Juvenile Cenlcr Residcnlial services Agmcment scplcmbcr I, 2016 - August H, 20IS "Moderate" Level of Care, $162.30 per day for each child admitted under "Specialized" Level of Care and $260.95 per day for each child admitted under "Intensive" Level of Care. The Levels of Care are defined by the Texas Juvenile Justice Department. The daily rate shall be paid to the Service Provider for each day a child is in residential placement pursuant to billing and paying procedures agreed upon by Juvenile Probation and Service Provider. 5.02 For children participating in sex offender treatment, the cost of the Offense Summary Polygraph and the Sexual History Polygraph will be paid by the Service Provider at a rate of $175 per exam. Additional polygraphs required due to the child failing one or both of the aforementioned exams will be paid by juvenile Probation at a rate of $175 per exam. The cost is based on the projected actual cost of care for children in the facility. Payment is due within 30 days of receipt of billing. 5.03 Psychiatric evaluations will be billed to the county at a rate not to exceed $350 for the initial evaluation and at a rate not to exceed $150 per visit medication reviews. The rate for these services cannot be billed to insurance. The service provider will request medical permission before any resident is seen by the psychiatrist. 5.04 Service Provider will submit an invoice for payment of services to the Juvenile Probation Fiscal Officer on a monthly basis. Said invoice shall be submitted with ten (10) working days following the end of the invoiced month and shall include information deemed necessary for adequate fiscal control, Including but not limited to; to be attributed to specific clients if appropriate, date service was rendered, total daily cost, and total monthly cast Each invoice received for payment will be reviewed by Juvenile Probation in order to monitor Service Provider for financial compliance with this Agreement. Invoices submitted by Service Provider in proper form shall be paid by Juvenile Probation in a timely manner. 5.05 If an emergency examination, EMS treatment, health care treatment, and/or hospitalization outside the Facility ("OutsideTreatmene') are required for a child placed in the Facility, the Administrator of the Facility is authorized to secure the Outside Treatment at the expense of the Juvenile Probation. Juvenile Probation agrees to indemnify and hold the Service Provider, its officers, administrator, representatives, agents, shareholders and employees from any and all liability for charges for Outside Treatment. The Administrator shall notify Juvenile Probation of Outside Treatment within twenty-four (24) hours of its occurrence. 5.06 Service Provider shall account separately for the receipt and expenditure of any and all state funds received from Juvenile Probation under this contract Service Provider shall account separately for state funds received and expended utilizing the following Generally Accepted Accounting Practices (GAAP): 1. Service Provider has an outside audit completed on a yearly basis which specifies receipt and expenditure of State funds. Service Provider shall forward a copy of the annual outside audit to Juvenile Probation by March 1 following the end of the fiscal year. 2. If Service Provider does not obtain an annual outside audit, then Service Provider shall provide a separate accounting of funds received from Juvenile Probation in whole or in part paid from state funds. The accounting shall clearly list the state funds received from juvenile Probation and account for expenditures of said funds including documentation of appropriate expenditures as well as the year's tax forms and documentation. The accounting shall be provided to Juvenile Probation thirty (30) days Vol._ Pg.t,'e�LL Rockdale Regional Juvenile Center Residential Smictts Agncmrnt SeplemUT 1, 2016 - August 31, 2018 prior to the renewal date of the contract 5.07 It is understood and agreed by Service Provider that this Agreement is funded in whole or in part with grant or state funds and shall be subject to termination without penalty, either in whole or in part, if funds are not available or are not appropriated by the Texas Legislature, 5.08 In the event that State Reimbursement Rates are increased during the duration of the terms of this contract, the new rates will become effective reflecting those of the increase. 5.09 Service Provider agrees to make claims for payment or direct any payment disputes to Juvenile Probations Fiscal Officer. Service Provider will not contact other department employees regarding any claims of payment. 5.10 Service Provider will provide certification of eligibility to receive State funds as required by Texas Family Code Section 231.006. 5.11 Except to the extent that a party to this Agreement seeks emergency judicial relief, the parties agree to negotiate in good faith in an effort to resolve any disputes related to this contract that may arise, no matter when the dispute may arise. If a dispute cannot be resolved by negotiation, the dispute shall be submitted to mediation before the parties resort to arbitration or litigation. The parties shall choose a mutually acceptable mediator to mediate the dispute, and the parties shall pay the costs of mediation services equally. ARTICLE VI ADDITIONAL TERMS & AGREEMENTS 6.01 Prior to transporting a child to the Facility for placement, the official authorizing the placement shall call the Facility to ensure that space is available. Placement of children by authorized officers of Juvenile Probation may be denied if space limitations require as determined by the Facility. 6.02 A child will only be accepted in the Facility upon receipt by the Facility Administrator of a proper order from the Juvenile Court of Brazos County. 6.03 Each child placed in the Facility shall be required to follow the rules and regulations of conduct as fixed and determined by the Administrator and staff of the Facility. 6.04 If a child is accepted by the Facility from Juvenile Probation and the child thereafter is determined to be, in the sole judgment of the Administrator, mentally unfit, dangerous, or unmanageable, or whose mental or physical conduct would or might endanger the other occupants of the Facility, then the Administrator shall notify the Juvenile Probation Department of Brazos County of this determination. The child shall be removed immediately from the Facility, it will be the responsibility of Juvenile Probation to provide for the transportation for the removal of the child. 6.05 Service Provider, agrees that the Facility will accept any child who qualifies, without regard to such child's religion, race, creed, sex or national origin. 6.06 It is understood and agreed by the parties that children placed in the Facility under proper orders of the appropriate Juvenile Court shall not be discharged from the Facility until the Administrator of the Facility receives a written authorization from the juvenile Probation Department that originally detained the child. �'ol. _ �� p9•�6� Rockdale Regional Juvenile Center Residential services Agreement septem6cr 1, 2016— August 31, 2018 6.07 It is further understood and agreed by the parties that children placed in the Facility may be released to the Probation Officer or other appropriate authority of Brazos County pursuant to: (a) section 6.04 of this Agreement, (b) an Order of Release signed by the Judge of the Juvenile Court of Brazos County. 6,08 It is further understood and agreed by the parties that nothing in this contract shall be construed to permit Brazos County, its agents, servants, or employees in any way to manage control, direct or instruct Service Provider, its director, officers, employees, agents, shareholders and designees in any manner respecting its work, duties or functions pertaining to the maintenance and operation of the Facility. However, it is also understood that the Juvenile Court of Brazos County shall control the conditions and terms of detention supervision as to a particular child pursuant to Texas Family Code, Section 51.12. 6.09 Juvenile Probation reserves the right to terminate the client's placement with Service Provider at its discretion. Service Provider must not release a client to any person or agency other than Juvenile Probation without the express consent of an authorized agent of Juvenile Probation. 6.10 This contract, terms and agreements are transferable. ARTICLE VII EXAMINATION OF PROGRAM & RECORDS 7.01 Service Provider agrees that it will permit Juvenile Probation to examine and evaluate ils program of services provided under the terms of this agreement and/or to review its record periodically. This examination and evaluation of the program may include site visitation, observation of programs in operation, interview and the administration of questionnaires to the staff of Service Provider and the children when deemed necessary. 7.02 Service Provider shall provide to Juvenile Probation such descriptive information contracted children as requested on forms provided by juvenile Probation. 7.03 For purpose of evaluation, inspection, auditing or reproduction, Service Provider agrees to maintain and make available to authorized representatives of the State of Texas or Juvenile Probation any and all books, documents or other evidence pertaining to the costs and expenses of this Agreement. 7.04 Service Provider will keep a record of all services provided to Juvenile Probation under this Agreement, and upon reasonable notice will provide information, records, papers, reports, and other documents regarding services furnished as may be requested by Juvenile Probation. Service Provider will maintain the records (as referenced above) for three (3) years after the termination of this Agreement. 7.05 "Contractor understands that acceptance of funds under this contract acts as acceptance of the authority of the State Auditor's Office, or any successor agency, to conduct an audit or investigation in connection with those funds. Contractor further agrees to cooperate fully with the State Auditor's Office or its successor in the conduct of the auditor investigation, including providing all records requested. Contractor will ensure that this clause concerning the authority to audit funds received indirectly by subcontractors through the Contractor and the requirement to cooperate is included in any subcontract it awards." Vol. i_ P".3 Rockdale Regional Juvenile Center Residential services Agreement September I, 2016 — August ll, 2018 ARTICLE VIII CONFIDENTIALITY OF RECORDS 8.01 Service Provider shall maintain strict confidentiality of all information and records relating to children involved in Juvenile Probation, and shall not re -disclose the information except as required to perform the services to be provided pursuant to this Agreement, or as may be required by law. ARTICLE IX DUTY TO REPORT 9.01 As required by §§261.101 and 261.405 of the Texas Family Code, Service Provider shall report any allegations or incident of abuse, exploitation or neglect of any child (including but not limited to a juvenile that has been placed by Juvenile Probation) within twenty-four (24) hours from the time the allegation is made, to all of the following: A. Local law enforcement agency (such as the Milam County Sheriffs Office); B. Texas Juvenile Justice Department by submitting a TJJD Incident Report Form to facsimile number 1-512-424-6717 (or if unable to complete the form within 24 hours, then by calling toll-free 1-877-786.7263, followed by submitting the report within 24 hours of said call); and C. Brazos County Juvenile Probation Department 9.02 Service Provider shall adopt and comply with all federal, state, county, and city laws, ordinances, regulations and standards applicable to the provision of services described herein and the performance of all obligations undertaken pursuant to this Contract, including the Prison Rape Elimination Act of 2003 (PREA) which establishes a zero -tolerance standard against sexual assault of incarcerated persons, including juveniles, and addresses the detection, elimination, prevention, and reporting of sexual assault in facilities housing adult and juvenile Offenders. Under PREA, Service Provider shall make available to the Chief Probation Officer all incident - based aggregated data reports for every allegation of sexual abuse at its facility or facilities, and all such data may be requested by the Department of Justice from the previous calendar year no later than June 30 [PREA §115.387 (e) and (0]. Under PREA, the Service Provider shall be subjected to annual contract monitoring by Juvenile Probation to ensure that the Service Provider is complying with the PREA standards [PREA §115.312(b)]. To comply with this standard, the Service Provider will make available to the CPO all incident -based aggregated sexual abuse data within 24 hours of the allegation. Under PREA, Juvenile Probation will make the aggregated sexual abuse data for each Service Provider available to the public via the Juvenile Probation website [PREA §115,389(6)]. Contractor will be subject to a Department of Justice (DOJ) PREA Audit every three (3) years beginning August20, 2013. Contractor shall be solely responsible for paying for a PREA Audit as required by its contract with Brazos County. SERVICE PROVIDER shall retain and make available to JUVENILE PROBATION all financial records, supporting documents, statistical records, and all other records pertinent to the Foi.:j ✓z 77 Rockdale Regionnt Juvenile Cerner Residendat Services Agreement September 1, 2016- August 31, 2018 Agreement for a minimum of seven (7) years, or until any pending litigation, claim, audit or review and all questions arising there from have been resolved, and shall make available for JUVENILE PROBATION's inspection, all contractual agreements with SERVICE PROVIDER's subcontractors for services related to this Agreement. Separate accountability of the receipt and expenditure of state funds. Furthermore, Service Provider shall be responsible for the financial cost associated with any PREA audit ARTICLE X DISCLOSURE OF INFORMATION 10.01 Service Provider warrants that, prior to entering this contract, it has verified and disclosed the following information to Juvenile Probation, and agrees that it shall have an ongoing affirmative duty under this Agreement to promptly ascertain and disclose in sufficient detail this same information to Juvenile Probation:. A. Any and all corrective action required by any of Service Provider's licensing authorities; B. Any and all litigation filed against the Service Provider, or against its employees, interns, volunteers, subcontractors, agents and/or consultants that have direct contact with juveniles; C. Any arrest of any employee, intem, volunteer, subcontractor, agent and/or consultant of the Service Provider that has direct contact with juveniles; D. Any finding of "Reason to Believe' by a state regulatory agency in a child abuse, neglect and exploitation investigation where an employee, intern, volunteer, subcontractor, agent and/or consultant of the Service Provider that has directcontact with juveniles was the alleged or designated perpetrator; E. The identity of any of the Service Provider's employees, intems, volunteers, subcontractors, agents and/or consultants that have direct contact with juveniles that are registered sex offenders; and F. The identity of any of the Service Provider's employees, intems, volunteers, subcontractors, agents and/or consultants that have direct contact with juveniles that have a criminal history. For the purpose of this Agreement, the term "criminal history' shall include: (1) current felony or misdemeanor probation or parole; (2) a felony conviction or deferred adjudication within the past ten years; or (3) a jailable misdemeanor conviction or deferred adjudication within the past five years. ARTICLE XI EQUAL OPPORTUNITY 11.01 Service Provider agrees to respect and protect the civil and legal rights of all children and thew parents. During the performance of this contract the Service Provider agrees il: (a) Will not discriminate against any child, childcare provider, parent, employee or applicant for employment because of race, color, religion, sex or national origin including but not limited to employment, promotion, demotion or transfer, recruitment or advertising, lay-off or termination, rates of pay or other forms of compensation and selection for training, including s vol. _ Pg. ��5_ Rockdale Regional Juvenile Center Raidemiul Smites Agreerneat September f,2016— August 31, 201 B apprenticeship, The Service Provider agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provision of this non-discrimination. (b) Will, in all solicitations or advertisement for employees placed by or on behalf of the Service Provider, state that all qualified applicants for positions in the Facility, will receive consideration for employment without regard to race, color, religion, sex, or national origin. (c) Shall abide by all applicable federal, state and local laws and regulations. ARTICLE XII OFFICIALS NOT TO BENEFIT 12.01 No officer, employee or agent of Juvenile Probation and no member of its governing body and no other public officials of the governing body of the locality or localities in which the project is situated or being carried who exercise any functions or responsibilities in the project, shall participate in any decision relating to this Agreement which affects or conflicts with his/her personal interestor have any personal or pecuniary interest, direct or indirect, in this Agreement or the proceeds thereof. ARTICLE Xlli DEFAULT, SANCTIONS, PENALTIES FOR BREACH OF CONTRACT 13.01 Juvenile Probation may, by written notice of default to Service Provider, terminate the whole or any part of this Agreement, as it deems appropriate, in any one of following circumstances: A. If Service Provider fails to perform the work called for by this Agreement within the time specified herein or any extension thereof; or B. if Service Provider fails to perform any of the other material provisions of this Agreement, including failure to achieve the defined goals, outcomes, and outputs, or so fails to prosecute the work as to endanger the performance of this Agreement in accordance with its terms, and in either of these two circumstances after receiving notice of default, Service Provider does not cure such failure within a period of ten (10) days. C. Except to the extent that a party to this Agreement seeks emergency judicial relief, the parties agree to negotiate In good faith in an effort to resolve any disputes related to this contract that may arise, no matter when the dispute may arise, If a dispute cannot be resolved by negotiation, the dispute shall be submitted to mediation before the parties resort to arbitration or litigation. The parties shall choose a mutually acceptable mediator to mediate the dispute, and the parties shalt pay the costs of mediation services equally. D. The prevailing party in any lawsuit arising out of this Agreement will be entitled to Attorney's fees from the other party, including actions for declaratory relief. E. All notices required under this Agreement shall be in writing. They shall be sent by fax or by registered U.S. mail, return receipt requested, to the party at the addresses listed below. A party must provide notice of a change of address during the term of this Agreement. Unless specified otherwise, notices required in this Agreement shall be deemed to have been received when actually receive. 4M Youth Services, Inc. Brazos County 696 N FM 487 1904 W SH 21 Rockdale, Texas 76567 Bryan, Texas 77603 Rockdale Regional Juvenile Cenler Rmidmlial Services Alam ment Sepi tuber 1, 2016—August 31, 2019 F. Captions in this Agreement are for convenience only and shall be deemed irrelevant in construing the provisions of the Agreement. G. The parties intend that in construing and enforcing the provisions of the Agreement, mediators and judges shall give maximum effect to the principles of contractual freedom and contractual enforceability. H. If any court finds any provision of this Agreement to be invalid or unenforceable, this finding shall not affect the validity or enforceability of any other provision of the Agreement. 1. No express or implied waiver by any party of any right of that party under this Agreement in any specific circumstance shall be considered to waive that right of that party in any other circumstance. J. The covenants and agreements in this Agreement are binding on and issued to the benefit of the parties and their respective heirs, executors, administrators, legal representatives, successors, and assigns. ARTICLE XIV TERMINATION 14.01 The term of this Contract shall be for a period of twenty-four months from the effective date: however, if either party feels in its judgment that the contract cannot be successfully continued, and desires to terminate this contract, then the party so desiring to terminate may do so by notifying the other party to writing, by certified mail or personal delivery to its principal office, of its intention to terminate the contract thirty (30) calendar days from the date of the Notice of Termination. At 12:00 o'clock Midnight, thirty (30) calendar days after the date of the Notice of Termination, this contract shall terminate, become null and void, and be of no further force or effect. Such termination shall not affect or diminish Brazos County's responsibility for payment of any amounts due and owing at the time of termination of the contract Brazos County shall remove at its expense all children placed in the Facility on or before the termination date. ARTICLE XV WAIVER OF SUBROGATION 15.01 Service Provider expressly waives any and all rights it may have of subrogation to any claims or rights of its employees, agents, owners, officers, or subcontractors against juvenile Probation. Service Provider also waives any rights it may have to indemnification from Juvenile Probation. ARTICLE XVI INDEMNIFICATION 16.01 It is further agreed that Service Provider will indemnify and hold harmless Brazos County against any and all negligence, liability, loss, costs, claims or expenses arising out of wrongful and negligent act(s) of commission or omission by Service Provider, its agents, servants or employees arising from activities under this contract. Service Provider shall have no obligation to indemnify and hold harmless Brazos County for any act(s) of commission or omission of the County or the County's agents, servants, or employees arising from or related to this contract for which a claim or other action is made. 16 Val. Rockdale Regional 3mcnile Center Residential Services Agmement Scpmmber 1,2016— Augurs 31, 2018 ARTICLE XVII SOVEREIGN IMMUNITY 17,01 This Agreement is expressly made subject to Brazos County's Sovereign Immunity, Title 5 of the Texas Civil Practices and Remedies Cade, and all applicable federal and state law. The parties expressly agree that no provision of this Agreement is in any way intended to constitute a waiver or any immunities from suit or from liability that the Brazos County has by operation of law. Nothing in this Agreement is intended to benefit any third party beneficiary. ARTICLE MIT REPRESENTATIONS & WARRANTIES 18.01 Service Provider hereby represents and warrants the following: A. That it has all necessary right, title, license and authority to enter into this Agreement; B. That is qualified to do business in the State of Texas; that it holds all necessary licenses and staff certifications to provide the type (s) of services being contracted for; that it is in compliance with all statutory and regulatory requirements for the operations of its business; and that there are no taxes due and owing to the State of Texas, the County of Brazos, or any political subdivision thereof; C. Service Provider will maintain in force policies of general liability insurance against loss to any person or property occasioned by acts or omissions of Service Provider. Certified copies of original insurance policies shall be furnished to Juvenile Probation. Furthermore the juvenile Probation shall be notified immediately upon any changes in the status of insurance policies and shall promptly furnish updated certificates of insurance to Juvenile Probation. D. Thatall of its employees, interns, volunteers, subcontractors, agents and/or consultants will be properly trained to report allegations or incidents of abuse, exploitation or neglect of a juvenile in accordance with the requirements of Texas Family Code Chapter 261 and any applicable Texas Juvenile Justice Department administrative rules regarding abuse, neglect and exploitation allegations. ARTICLE XIX TEXAS LAW TO APPLY 19.01 This Agreement shall be construed under and in accordance with the laws of the State of Texas, and all obligations of the parties created hereunder are performable in Milam County, Texas. ARTICLE XX VENUE 20.01 Exclusive venue for any litigation arising from this Agreement shall be in Milam County, Texas. ARTICLE XXI LEGAL CONSTRUCTION 21.01 In case any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceable provision shall not affect any other provision thereof and this Agreement shall be construed as if such invalid, illegal or unenforceable provision had never been contained 11 Vol.2 ' therein. ARTICLE XXII PRIOR AGREEMENTS SUPERSEDED Raddale Regional Juvenile Center Residential Services Agreement September I, 2016 - August 31, 2018 22.01 This Agreement constitutes the sole and only Agreement of the parties hereto and supersedes any prior understandings or written or oral Agreement between the parties respecting the within subject matter. This Contract and Agreement is executed with the declared intention of the parties that this Contract and Agreement is a contract providingfor the care of children who have allegedly committed an act of delinquency or an act indicating a need for supervision, and payment for such care will be made by Brazos County for the children placed in the Facility by the Judge of Brazos County having juvenile jurisdiction, EXECUTED IN DUPLICATE, EACH OF WHICH SHALL HAVE THE FULL FORCE AND EFFECT OF AN ORIGINAL. ��,{{`� INWITNESSWHEREOF, we hereunto affix our signature this JV4 day of 20 [ Lj. Brazos County Probation Department Chief Juvenile Probation Officer az Ceu ty Autho ed Personnel 4M Youth Services, Inc. —AQ2 Tia Coleman -Garrett Facility Administrator 12 Vol. o* TEXAS JUVENILE4r"USTICEU --- DEPARTMENT Certificate of Registration Be it known that ROCKDALE REGI®NAL JUVENILE JUSTICE CEN'T'ER 696 N FM 487 ROCKDALE, TEXAS 76567 Is hereby registered as a Post -Adjudication FACILITY . Rated Capacity of 65 The aforementioned Juvenile Facility has completed all registration requirements of the Texas Juvenile Justice Department, as required by the Texas Family Code, and is hereby officially registered by the undersigned. Registration is issued this the I" Day of February 2016 Expiration Dmc: January 3 1. 2017 DAVID REILLY, EXECUTIVE DIR 1FXASJUVCNILEIUSTICF. DEPARTMENT Vol_ p9 ��- CERTIFICATE OF LIABILITY INSURANCE THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EMEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER IMPORTANT. If the certificate holder Is an ADDITIONAL INSURED, the policypes) must he endorsed. If SUBROGATION IS WAIVED, to the terms end conditions of the policy, certain policies may require an endorsement. A statement on this cartdioata does not confer rights to the The Bank of San Antonio Ineucance Group, Inc. 8000 IS 10 Rest, Suite 1145 Sec Antonio TR 78230 4M Youth Services, Inc. 696 N FN 487 7114 THIS IS TO CERTIFY THAT THE POUCIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED To THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, ELCLUSIONSAND CONDITIONS OF,SUCH POLICIES.. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. D'SRTq .. TYPE OFIN6URANCE... AM .'. � SUUR H'M� .. LICYePF PMI EXP MY1i5 :-R [A '- CONYERGAL GENERAL W1eILfTY GlAA1sMM)EOCCUR X 'Sa¢ual/PbVeical Abuse' - .... - =0011715 �'� - 9/20/2015 9/20/2016 '' - .' EACN OCCURRENCE f 1r000y000 s -100,000 Mm OO+ ma ) f _ .1,000 Pzafoa0ional. TAizuty PERSONALAADYMURY S' '1,000,000 -xi GENIAGGREWTEUppMppRAPPUEOPER R POLICY❑JECT ❑LOC.' . oTMea Dmocnaln PtR ocrva. GENERAL AGGREGATE S 3,000,000 PROCUCTS•COMPIDPAGG S 1,000,000 DMUCTIRLE S 50,000 - a AUTONOBiLELNOrtnY. - ANY AVID - SGHmUIfD A AUTOS NON-0RNm R H9BED AUTOS- R AUTOS .. T3A1RU25999 9/29/2015' 9/2e/2016 `: S 1,000, 000 ROOILYM URYIPr I, r 1 f BODLYvUURY(Pvcuirnl) SAUTOLS" PROPERTY OAhfAfiE mrsomsa_.. 9 UMBREL Lwa" Excess LWe .. '. OCCUR OIAe15MA0E .: ... - EACH OCCURRENCE... S AGGREGATE f Gm RETE .. -- 1NORIMRS AEMPLOYYERS ERS'LI11ABIlrIY AW PROPPoETOR?ARmERIFJOiLUtNE YIN j9vWa vIIeFJt EYLLUDEm L (MY16MAa'b NH) Me eCmFP OwT wes 6.. NIA' .... CL EACNAC01DENr S- EL DBEASE•EA EMPLOYE f ELOZVZE.P000Y10& 1 DESCRD•TION OFOPEMTIONSf LOCA710N5I VE111CL6 (ACORD b r "Iroo CGCTICICATF Hnt OFR - flAMDCI I AMM m 1988.2074 ACORD CORPORATION_ All nght5 reseNGO. ACORD 2e (20i410T) The ACORD name and logo are reg•Iatered marim of ACORD IN4026 anenn Vol. _� _%. Pg. °�%� SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS AUTTIORIM KDWX4FMAVVE Katy Brooks/J9 � m 1988.2074 ACORD CORPORATION_ All nght5 reseNGO. ACORD 2e (20i410T) The ACORD name and logo are reg•Iatered marim of ACORD IN4026 anenn Vol. _� _%. Pg. °�%� STATE OF TEXAS COUNTY OF BRAZOS Glen Mills Residential Services September 1, 2016—August 31, 2017 This Agreement is entered into by and between the Brazos County Juvenile Board, at the request of and on behalf of the Brazos County Juvenile Services Department (collectively referred to as "Juvenile Probation") and Glen Mills, licensed to provide child care services by the Texas Department of Family and Protective Services, Texas Department of State Health Services, Texas Juvenile Justice Department, and/or any other appropriate State agency with licensure or regulatory authority over this facility ("Service Provider"). ARTICLE I PURPOSE 1.01 The purpose of this Residential Services Agreement is to provide Juvenile Probation with long term residential care for child alleged or adjudicated to have committed delinquent conduct or Conduct indicating a need for supervision. ARTICLE II TERM 2.01 The term of this Agreement is for twelve (12) months, commencing September 1, 2016, and ending August 31, 2017. It shall be automatically renewed for one year terms thereafter, commencing September 1" and ending August 31", unless one party notifies the other in writing, at least thirty (30) days prior to the expiration of said term, of its intention to not renew this Agreement. 2.02 The terms of this Agreement shall be extended until such time as all services which have been requested by Juvenile Probation, and are pending on the termination date in section 2.01 above, have been performed. ATRICLE III SERVICES 3.01 Service Providerwill perform the following services: A. Provide basis residential services, including: standard supervision by qualified adults, food and snacks, recreation, allowances, personal hygiene items, haircuts, transportation, school supplies, room, (rent, utilities, maintenance, telephone) and miscellaneous, as ordered by Juvenile Probation. B. Provide and document paraprofessional counseling, off -campus visits or furloughs, major incidents and worker contracts. Any and all costs associated with off -campus visits or furloughs will be paid by the parent or guardian. Page 1 of 18 C. Initiate and document meetings and attempted meetings among Service Provider, Juvenile Probation staff and contracted children for the purpose of justifying continued placement. Justification will be done at a minimum of every ninety (90) days. A copy of the placement justification will be submitted to the Placement Supervisor within ten (10) working days. D. Ensure that the child's parents(s) or legal guardian(s), Juvenile Probation, and specifically the Placement Supervisor are notified if a child in placement makes an unauthorized departure, becomes seriously ill, or is involved in a serious accident. The Probation Officer and parents will be informed immediately if during working hours. After normal working hours, the Juvenile Department Center will be notified as well as the parents. In the event of serious illness or accident and for any required follow-up care Service Provider shall be responsible for having the child transported to the nearest hospital or emergency care facility. E. Provide to Juvenile Probation's Placement Supervisor a written individual Treatment/Care Plan developed in concert with the client and mutually agreed upon by the appropriate Service Provider staff and the Probation Officer within thirty (30) days of placement. Said Individualized Treatment/Care Plan shall include measurement of progress toward goals in the following nine (9) domains: medical; safety and security; recreational; educational; mental/behavioral health; relationship; socialization; permanence; parent and child participation. F. Initiate and document meetings to review the individualized Program Plan with the child and the assigned Juvenile Probation Officer at reasonable intervals, not to exceed ninety (90) days, to assess the child's progress toward meeting goals set forth, making modifications when necessary, and determining the need for continued placement outside of the child's natural home. The Individualized Program Plan shall contain the reasons why the placement may benefit the client; shall specify behavioral goals and objectives being sought for each client; shall state how the goals and objectives are to be achieved in the placement; shall state how the parent(s), guardian(s), and where possible, grandparents and other family members will be involved in the program plan to assist in preventing or controlling the child's objectionable behavior. G. Maintain copies of the original Individualized Program Plan and the periodic reviews. H. Provide the Placement Supervisor with a written report of the child's progress on a monthly basis in a Monthly Progress Report. I. Document and maintain records of all goods and services provided to contracted children. These records shall contain, but are not limited to: hours of service provided, number of children served, average length of stay per client, total hours of counseling or treatment provided. These records shall be made available to Juvenile Probation for periodic inspection. J. Document and maintain records pertaining to the effectiveness of goods and services provided to contracted children. These records shall contain, but are not limited to percentage of youth in program successfully achieving set education goals, percentage of youth achieving set vocational goals, percentage of youth achieving set social skills goals, percentage of youth demonstrating overall progress, number and type of Page 2 of 18 Vol. __�� Pg. investigations made by the Department of Family and Protective Services or any law enforcement agency due to reports of abuse and/or neglect. These records shall be made available to Juvenile Probation for periodic inspection. K. Any and all medical/psychiatric treatment required to meet the needs of the child, as well as clothing, or other expenses not provided for in Service Provider's program, shall be the sole responsibility of said child's parent(s), guardian(s) or court ordered appointed conservator, to be paid by either personal payment, health insurance or Medicaid coverage. However in no case shall a child be denied any needed medical/psychiatric treatment or clothing due to the inability to pay. 3.02 Service Provider will provide or perform the following: A. Daily Living Skills. 1. The Service Provider shall teach each child basic living and social skills such that they are able to appropriately care for themselves and function in the community. B. Assessment, Service Planning and Coordination 1. Diagnostic Assessment. The Service Provider shall ensure completion of a diagnostic assessment on each child within 30 days of admission. The assessment must address the child's strengths and needs in the following areas: physical, psychological, behavioral, family social and educational. 2. Service Planning and Coordination. i. The Service Provider shall develop, coordinate and implement a service plan that addresses the services that will be provided to meet each child's specific needs. ii. The Service Provider shall develop a service plan in accordance with the requirements contained in TJJD-FED-29-04 Section 500 (Casework and Support Services) and Section 501 (Service Plans). iii. The Service Provider shall ensure that the service plan incorporates and is consistent with: a. Permanency goals identified in the juvenile probation department residential case plan; b. Behavioral goals established by the juvenile probation department; c. Components of the child's Individual Education Plan (IEP) and the Individual Transition Plan (ITP) that are both developed by the school's Admission, Review, and Dismissal (ARD) committee, if appropriate; and d. Components of the CPS transition plan for youth ages 16-22 which includes Preparation services for Adult Living (PAL), Education and Training Vouches (ETV) and other related services and support for youth who are currently in foster care or transitioning out of care. Additional information is located at: htto://www.dfi)s.state.tx.us/Child Protection/Transitional Living/default.as 2• iv. The Service Provider shall ensure that the service plan includes services to assist a child to transition to a new living arrangement or to new provider services, if applicable. C. ROUTINE 24-HOUR CHILDCARE 1. Food. Vol. Pg. Page 3 of 18 L The Service Provider shall provide food in accordance with requirements of DFPS Child Care Licensing Minimum Standards. ii. The Service Provider shall ensure that each child receives fresh fruits, vegetables and dairy products at least once a day. iii. The Service Provider shall ensure that children have input into meal planning. 2. Clothing and Personal Items. i. The Service Provider shall maintain an inventory of the child's clothing and personal items that are of substantial and/or sentimental value by: ii. The Service Provider shall provide each child with appropriate clothing that ata minimum is: a. In sufficient quantity to ensure an adequate amount of the following: t -shirts, undershirts, underwear, bras, socks, shoes pants shirts, blouses, coats/jackets, sweaters, pajamas, shorts, and other clothing necessary for a child to participate in daily activities; b. Gender and age appropriate; c. Proportionate to the child's size; d. In good condition, and is not worn-out with holes or tears (not intended by the manufacturer to be part of the item of clothing); and e. Clean and washed on a regular basis. iii.The Service Provider shall allow children to label their clothes with their name or initials. iv. The Service Provider shall provide each child with appropriate items necessary to meet their hygiene and personal grooming needs by: a. Making grooming products available so that each child is able to maintain good hygiene and grooming practices; b. Ensuring that grooming products meet each child's ethnic hygiene and individual haircare needs; c. Ensuring sufficient hot water is available for daily baths or showers; and d. Providing training/education as necessary to ensure each child understands the concepts of personal hygiene and grooming and what they need to do on a daily basis to achieve and maintain good hygiene and grooming. 3. ROOM, BOARD, AND FURNISHINGS. I. The Service Provider shall provide each child with a bed, sheets, towels, blankets, bedspreads, pillows, mattresses and other furnishings necessary to meet the child's needs. The Service Provider shall ensure that the items be kept clean and in good repair. ii. The Service Provider shall ensure that children have personal storage space for their clothing and possessions. The Service Provider shall provide children, who are able to look after their own needs, with individual storage space in their bedrooms for clothing and possessions. iii. The Service Provider shall provide behavioral, gender and age appropriate living arrangements for each child, with the exception of sibling groups, where appropriate, in accordance with DFPS Child Care Licensing Minimum Standards. Page 4 of IS Vol.v�_/_ t'g.75J D. DISCIPLINE AND CRISIS MANAGEMENT 1. Discipline. i. The Service Provider shall use appropriate authority and discipline practices as necessary to set limits for behavior and help each child develop the capacity for self-control; and H. The Service Provider shall develop and implement discipline and emergency behavior intervention policies that are consistent with DFPS Child Care Licensing Minimum Standards at: http://www.dfl)s.state.tx.us/Child Care/Child Care Standards and Regulations/default.aso and the Texas Administrative Code, including, but not limited to, the following: a. The Service Provider shall not use, give permission to use, or threaten to use physical discipline with any child. b. The Service Provider shall not threaten the child with loss of visits with family or siblings as a punishment or deterrent to behavior. c. The Service Provider shall not threaten the child with loss of placement as a punishment or deterrent to behavior. 2. DE-ESCALATION AND CRISIS MANAGEMENT. i. The Service Provider shall ensure that all de-escalation techniques are exhausted before utilizing more restrictive and intrusive behavior management or emergency behavior intervention. ii. The Service Provider shall utilize developmentally and age appropriate emergency behavior intervention techniques, as described in DFPS Child Care Licensing Minimum Standards to resolve emergencies. iii. The Service Provider shall manage the facility and milieu in a manner that minimizes disruption during a crisis. E. EDUCATIONAL AND VOCATIONAL ACTIVITIES 1. Educational Activities i. The Service Provider shall ensure that each school -aged child placed with the Service Provider pursuant to this Contract attends an educational program accredited by the Texas Education Agency ("TEA"). The Service Provider may request an exception to this requirement from the juvenile probation department. The Chief Juvenile Probation Officer, or his/her designee may approve the exception request, and such approval must be in writing. ii. No later than the third (P) calendar day after the date a child is placed in a residential facility, the Service Provider shall notify the school district in which the facility is located. iii. The Service Provider shall maintain and update an education portfolio for each child in the Service Provider's care. The contents of the education portfolio must include, if appropriate: a. School enrollment documents -birth certificate, Social Security card, immunizations, and withdrawal notice from the last school; Page 5 of 18 12- Pg. Vol.l_ — b. Special Education documents -Admission, Review & Dismissal (ARD) team meeting notes, Individual Education Plan (IEP), Section 504 documents, full individual evaluation and/or other diagnostic assessments; c. Report cards, progress reports, and/or IEP progress reports; d. Transcripts; e. Standardized test results-TAKS/SDAA/LDAA; f. Referrals, notices or other correspondence; g. Pictures; h. Miscellaneous -anything school related not previously listed. iv. The Service Provider shall make the educational portfolio readily available to the juvenile probation department on any visit with the child or otherwise, if requested. v. The Service Provider shall document that the report card and progress reports are discussed with each child. vi. The Service Provider shall provide the child's education portfolio to the juvenile probation department at the time a child is discharged from the Service Provider's care regardless of whether the discharge is a planned or an unplanned discharge. The Service Provider must ensure the following: a. The most current educational documents and records are in each child's education portfolio; and b. The child's education portfolio includes the child's current school withdrawal paperwork. vii. The Service Provider shall minimize disruptions to a child's education by scheduling therapy and other appointments outside school hours, whenever possible. 2. Vocational Activities. The Service Provider shall provide vocational training, support services, activities and skills training (Including job readiness), apprenticeships and vocational training opportunities such that each child: I. Has access to appropriate vocational activities and community education programs; ii. Receives the assistance needed to maximize the benefit of these activities; and iii. Is provided transportation to vocational activities. F. Routine Recreational Activities 1. The Service Provider shall provide recreational activities such as indoor, outdoor, school, community and religious or spiritual activities for children served under this Contract that are age-appropriate, varied, and are of interest to the child. 2. The Service Provider shall ensure that recreational activities are, at minimum, supervised in accordance with DFPS Child Care Licensing Minimum Standards and service level requirements contained in the Levels of Care Descriptions (TLD -FED -28-04). 3. The Service Provider shall intervene, as necessary, to reduce the risk and occurrence of any and all injuries. Page 6 of 18 Vol. 4. The Service Provider shall ensure that children have input into the types of recreational activities in which they wish to participate. G.TRAVEL 1. The Service Provider shall provide or arrange all travel necessary to ensure a child's access to all necessary medical, mental health and vision care for each child, including behavioral healthcare services, recreational, school and school activities, family visits, court hearings, Preparation for Adult Living (PAL) activities, permanency conferences, transition plan meetings, family group conferences, circles of support conferences, and any other services necessary to fulfill the tasks on a child's service plan. 2. A Service Provider who is licensed as a CPA shall arrange and facilitate sibling visits when siblings are at different placements within the same CPA unless the sibling visits are: i. Prohibited by court order. ii. Contrary to the best interest of the children as reflected in any of the service plans of the siblings; or iii.Discouraged by a mental health professional treating any of the siblings. H. Cultural Competence 1. The Service Provider shall provide the contracted components of care with a high level of individual and organizational cultural competence as described below: a. Individual Cultural Competence -The knowledge, skill or attribute one has relative to cultures other than his/her own, that is observable in the consistent patterns of an individual's behavior, interaction and work related activities over time, which contributes to the ability to effectively meet the needs of children and families receiving services. B. Organizational Cultural Competence- A set of values, behaviors, attitudes and practices within a system, organization, program, or among individuals, which enables staff and volunteers to work effectively with children and families from other cultures. Furthermore, it refers to the staffs ability to honor and respect the beliefs, language, interpersonal styles and behaviors of individuals and families receiving services. I. SERVICE PROVIDER PARTICIPATION 1. The Service Providershall participate in conferences required by the juvenile probation department which include, but are not limited to, medical, school, case planning, permanency planning, transition planning, and legal staffings. 2. The Service Provider shall participate in Preparation for Adult Living (PAL) activities, consistent with the child service or transition plan. 3. The Service Provider shall participate in any other meetings required by the juvenile probation department or a court having jurisdiction over the child and necessary to ensure that the Service Provider is complying with a child's service plan. Page 7 of 18 Vol. J. MAINTAINING CONNECTIONS 1. The Service Provider shall make a good faith effort to ensure that children are able to preserve desired and appropriate connections to his or her own cultural identity and community, including religious/spiritual, family, school, and appropriate organizations through on-site or off-site means. 2. The Service Provider shall document all good faith efforts to maintain a child's connections. K. PROVIDING TESTIMONY 1. The Service Provider shall ensure that Service Provider's employees and subcontractors appear and testify in judicial proceedings, depositions and administrative hearings relating to a child, at the request of the juvenile probation department. 2. The Service Provider shall, to the extent possible, notify and/or assist the juvenile probation department in locating past employees or subcontractors when past employees or subcontractors are needed to appear and testify in accordance with this subsection. The Service Provider is responsible for the cost associated with the requirements of this subsection. L. Least Restrictive Setting 1. The Service Provider shall provide all services in a manner that safeguards the health, welfare and safety of the children in the least restrictive setting possible. ARTICLE IV EVALUATION CRITERIA 4.01 The Performance of Service Provider in achieving the goals of Juvenile Probation will be evaluated on the basis of the output and outcome measures contained in this section. Juvenile Probation, at its discretion, may use other means or additional measures to evaluate the performance of Service Provider in fulfilling the terms and conditions of the Agreement. A. Juvenile Probation shall evaluate Service Provider's performance under this Agreement according to the following specific performance goals for Service Provider: 1. Ensure children complete residential placement. Prevent re -referrals of children during the six (6) months following release from residential placement. Ensure children move down in their level of Care as they progress in the treatment program. B. Juvenile Probation shall additionally evaluate Service Provider by the following output measures (in actual numbers of units of service and activities): 1. The total number of children placed in residential placement: 2. The total number of children who were discharged from residential placement successfully. Page 8 of 18 Vol./ 7Pg.%/`� 3. The total number of re -referrals of children discharged from placements within six (6) months after release. 4. The total number of children who move down in their Level of Care. 5. The average length of time before a child moves down in the Level of Care. C. Juvenile Probation shall further evaluate Service Provider by the following outcome measures; 1. Percentage of children in residential placement who will complete their placement as a successful discharge. 2. Percentage of children who have completed placement and not re -referrals within six (6) months after release. 3. Percentage of children who move down in their Level of Care. 4.02 Service Provider shall report on a monthly basis to Juvenile Probation as to each of the foregoing output and outcome measures. These reports will be reviewed by Juvenile Probation in order to monitor Service Provider for programmatic compliance with this Agreement. ARTICLE V COMPENSATION 5.01 For and in consideration of the above-mentioned services, Juvenile Probation agrees to pay Service Provider not more than the per diem rates based upon the Level of Care provided, in accordance with schedule of rates set by the Texas Health and Human Services Commission as currently effective or subsequently amended. The rates will be as follows: $146.23 Non IV -E Rate (Glen Mills Special Rate) and $162.30 IV -E Rate; Onward Behavioral Health Co -Occurring Substance Abuse (residential) $159.23. The cost of one parental visit is included in the IV -E Rate ($162.30) and a parent may visit after 120 days. Brazos County, at its discretion, may choose to pay the cost of the one parental visit for a Non -IV -E youth. 5.02 The above fee will be paid only for those children specifically authorized to be placed by Juvenile Probation through its Placement Supervisor or other designated official. This fee shall include residential care and a minimum of one group or individual counseling session per month. In no event will the per diem rate exceed that specified for the Level of Care provided. It is understood that the Level of Care provided by Service Provider will be reduced to a lower Level of Care as soon as reduction is deemed practical my Service Provider, based upon improvements in the child's attitude and behavior. 5.03 Service Provider has an affirmative duty to lower the Level of Care when it is practical to do so. Juvenile Probation, and/or its representative may at any time make such inspection of records and Interview both the child and employees of Service Provider to determine if the child is at a Level of Care necessary to meet the child's treatment and service needs. If Juvenile Probation determines that the appropriate Level of Care should be or should have been lower, Service Provider shall lower such level. Service Provider shall remit to Juvenile Probation the difference from the amount paid and the amount that should have been paid, if the child has been placed at the appropriate level from the date the child's level should have been lowered, unless Service Page 9 of 18 Vol. _ %— Pg. °�� Provider can show why such a step down was not practical. If a child enters and exits a program where he has resided for a minimum of 120 days and does not move to a lower level, except those who enter at Basic Level, it will be presumed that the child was not successfully discharged from the program as set forth in the program measures. Service Provider shall fully cooperate in these efforts. 5.04 Service Provider will submit an invoice for payment of services to the Juvenile Probation Business Manager on a monthly basis. Said invoice shall be submitted within ten (10) working days following the end of the invoiced month and shall include information deemed necessary for adequate fiscal control, including but not limited to hours worked, to be attributed to specific clients if appropriate, date service was rendered, hourly rate, total daily cost, and total monthly cost. Each invoice received for payment will be reviewed by Juvenile Probation in order to monitor Service Provider forfinancial compliance with this Agreement. Invoices submitted by Service Provider in proper form shall be paid by Juvenile Probation in a timely manner. 5.05 Service Provider must use its best efforts to seek and obtain all benefits available from other sources for eligible children. It must initiate and complete nay appropriate Medicaid application and complete all necessary documentation to obtain reimbursement for children who may be eligible for Medicaid. Any income received by Service Provider toward the support of a child from sources other than this Agreement, including but not limited to Medicaid, Social Security, medical insurance coverage, or contributions from parents or others must be documented as to each child for whom a billing is submitted and deducted from the invoice submitted to Juvenile Probation. Documentation must include the name(s) and SID numbers of the parties receiving the services, the dates and times services were provided and such other information deemed necessary for adequate fiscal control. 5.06 In orderto avoid duplicate payments for children being transferred to another child care agency under contract with Juvenile Probation, the receiving agency will bill Juvenile Probation on the day of the child is transferred into the program, the releasing agency will not bill Juvenile Probation for the last day of care. 5.07 Services which are not directly addressed by this Agreement must be submitted for approval with associated billing for reimbursement form Juvenile Probation. 5.08 Under Section 231.006, Family Code, the vendor or applicant certifies that the individual or business entity named in this Agreement, bid or application is not ineligible to receive the specified grant, loan, or payment and acknowledges that this Agreement may be terminated and payment may be withheld if this certification is inaccurate. 5.09 Service Provider is hereby notified that state funds are used to pay for services rendered to Juvenile Probation. For this reason, Service Provider shall account separately forthe receipt and expenditure of all funds received from Juvenile Probation, and shall adhere to Generally Accepted Accounting Principles (GAAP) in the accounting, reporting and auditing of such funds. 5.10 Service Provider agrees to make claims for payment or direct any payment disputes to Juvenile Probation's Business Manager. Service Provider will not contact other department employees regarding any claims of payment. Page 10 of 18 Vol. _%_ Pg._�Z 5.11 Service Provider agrees and understands that all financial obligations of Juvenile Probation provided for in this Agreement for which current revenue is not available will be contingent on the availability of appropriated funds to meet said obligations. ARTICLE VI ADDITIONAL TERMS AND AGREEMENTS 6.01 Service Provider will accept only those children confirmed by authorized officers of Juvenile Probation to be referred for placement in Service Provider's facility. 6.02 Juvenile Probation recognizes that part of client's rehabilitation program may include time away from the residential setting of Service Provider, such as weekends and holidays, and the Service Provider must retain space forthe client until his/her return. To this end, Juvenile Probation agrees to pay Service Provider the full amount due for such regularly scheduled days away from the residential setting or its program, provided they do not exceed ten (10) days per client and that prior approval has been obtained by Juvenile Probation. Furloughs will not be authorized for the first ninety (90) days of placement, or until the completion of the first Individualized Program Plan Review, whichever comes first, except in only highly unusual situations. Unoccupied bed space constitutes days away from the facility. Individualized Program Plans may warrant additional days away from the residential setting if approved in writing by Juvenile Probation, however, any additional days away from the residential setting will not be charged to Juvenile Probation. 6.03 The child's parent(s) or guardian(s) shall bear the primary responsibility for payment of any medical or dental needs. By personal payment, health Insurance or Medicaid coverage, as well as clothing or other expenses not provided for in Service Provider's program. 6.04 Juvenile Probation reserves the right to terminate the client's placement with Service Provider at its discretion. Service Provider must not release a client to any person or agency other than Juvenile Probation without the express consent of the authorized agent of Juvenile Probation, 6.05 Service Provider is under no obligation to accept a client who is deemed inappropriate for placement in this program. 6.06 Juvenile Probation is under no obligation to place any child with Service Provider. 6.07 Service Provider shall comply with all applicable federal and state laws and regulations, Juvenile Probation policies, and Texas Juvenile Probation Commission standards pertinent to services provided under this Agreement. 6.08 Juvenile Probation shall provide a written psychological or psychiatric evaluation. If the battery of tests included in the evaluation is colder than six (6) months prior to admission, a clinical interview performed within six (6) months prior to admission shall be submitted with an updated diagnosis and prognosis. 6.09 In accordance with §29.012(b)(1) of the Texas Public Education Code, as a condition of this contract for residential services, Service Provider shall notify the school district in which the facility is located not later than the third day after the date a child is placed in the facility. Page 11 of 18 Vol, _��- �g•�� 6.10.1 If a client makes an unauthorized departure from the Service Provider, Juvenile Probation shall he notified immediately. If the client return to the Service Provider within ten (10) days or prior to the last billing day of the month, whichever shall occur first, the service Provider shall receive payment for those days the client was absent from the Service Provider, but not to exceed ten (10) days payment. 7.01 Service Provider agrees that it will permit Juvenile Probation to examine and evaluate its program of services provided under the terms of this Agreement and/or to review its records periodically. This examination and evaluation of the program may include site visitation, observation of programs in operation, interview and the administration of questionnaires to the staff of Service Provider and the children when deemed necessary. 7.02 Service Provider shall provide to Juvenile Probation such descriptive information on contracted children as requested on forms provided by Juvenile Probation. 7.03 For purposes of evaluation, inspection, auditing or reproduction, Service Provider agrees to maintain and make available to an authorized representative of the State of Texas Juvenile Probation any all books, documents or other evidence pertaining to the costs and expenses of this Agreement. 7.04 Service Provider shall retain and make available to Juvenile Probation all financial records, supporting documents, statistical records, and all other records pertinent to the Agreement for a minimum of seven (7) years, or until any pending litigation, claim, audit or review and all questions arising therefrom have been resolved, and shall make available for Juvenile Probation's inspection, all contractual agreements with Service Provider's subcontractors for services related to this Agreement. 7.05 Service provider understands that acceptance of funds under this Agreement acts as acceptance of the authority of the State Auditors Office, or any successor agency, to conduct an audit or investigation in connection with those funds. Service Provider further agrees to cooperate fully with the State Auditor's Office or its successor in the conduct of the audit or investigation, including providing all records requested. Service Provider will ensure that the foregoing clauses concerning the authority of the State of Texas to audit and the requirement to cooperate is included in any subcontract or arrangement Service Provider enters into in which funds received under this Agreement form all or part of the consideration. ATRICLE VIII CONFIDENTIALITY OF RECORDS 8.01 Service Provider shall maintain strict confidentiality of all Information and records relating to children involved in Juvenile probation, and shall not re -disclose the information except as required to perform the services to be provided pursuant to this Agreement, or as may be required by law. ARTICLE IX DUTY TO REPORT 9.01 As required by §§261.101 and 261.405 of the Texas Family Code, Service Provider shall report any allegation or incident of abuse, exploitation or neglect of any child (including but not limited Page 12 of 18 Vol.p9.�j-� t _ __ A to a juvenile that has been placed by Juvenile Probation) within twenty-four (24) hours from the time the allegation is made, to all of the following: A. Local Law enforcement agency. B. Texas Juvenile Justice Department by submitting a TJJD Incident Report Form via email to abuseneglect q tjid.texasgor (or if unable to complete the form within 24 hours, then by call toll-free 1.877.786.7263 (1.877.ST0P.ANE), followed by submitting the report within 24 hours of said call); and C. Brazos County Juvenile Probation Department to facsimile number (979) 823-4211 (ATTN: Chief Probation Officer). ARTICLE X DISCLOSURE OF INFORMATION 10.01 Service Provider warrants that, prior to entering this contract, it has verified and disclosed the following information to Juvenile Probation, and agrees that it shall have an ongoing affirmative duty under this Agreement to promptly ascertain and disclose in sufficient detail this same information to Juvenile Probation: A. Any and all corrective action required by any of Service provider's licensing authorities; B. Any and all litigation filed against the Service Provider, or against its employees, interns, volunteers, subcontractors, agents and/or consultants that have direct contract with juveniles. C. Any arrest of any employee, intern, volunteer, subcontractor, agent and/or consultant of the Service Provider that has direct contact with juveniles. D. Any finding of "Reason to Believe" by a state regulatory agency in a child abuse, neglect and exploitation investigation where an employee, intern, volunteer, subcontractor, agent and/or consultant of Service Provider that has direct contact with juveniles was the alleged or designated perpetrator. E. The identity of any of State Provider's employees, Interns, volunteers, subcontractors, agents and/or consultants that have direct contact with juveniles that are registered sex offenders; and F. The identity of any of State Provider's employees, interns, volunteers, subcontractors, agents and/or consultants that have director contact with juveniles that have a criminal history. For the purpose of this Agreement, the term "criminal history" shall include: (1) current felony or misdemeanor probation or parole; (2) a felony conviction or deferred adjudication within the past 10 years; or (3) a jailable misdemeanor conviction or deferred adjudication within the past five years. Page 13 of 18 Vol.__/ l_ pg. �y ARTICLE IX EQUAL OPPORTUNITY 11.01 Service Provider agrees to respect and protect the civil and legal rights of all children and their parents. It will not unlawfully discriminate against any employee, prospective employee, child, childcare provider, or parent on the basis of age, race, sex, religion, disability or national origin. Service Provider shall abide by all applicable federal, state and local laws and regulations. ARTICLE IXX ASSIGNMENT & SUBCONTRACT 13.01 No officer, employee or agent of Juvenile Probation and no member of its governing body and no other public officials of the governing body of the locality or localities in which the project is situated or being carried who exercise any functions or responsibilities in the project, shall participate in any decision relating to this Agreement which affects or conflicts with his/her personal interest or have any personal or pecuniary interest, direct or indirect, in his Agreement orthe proceeds thereof. ARTICLE XIV DEFAULT 14.01 Juvenile Probation may, be written notice of default to Service provider, terminate the whole or any part of this agreement, as it deems appropriate, in any one of the following circumstances: A. If Service Provider fails to perform the work called for by this Agreement within the time specified herein or any extension thereof; or B. If Service Provider fails to perform any of the other material provisions of this Agreement, including failure to achieve the defined goals, outcomes, and outputs, or so fails to prosecute the work as to endanger the performance of this Agreement in accordance with its terms, and C. In either of these two circumstances after receiving notice of default, Service Provider, does not cure such failure within a period of ten (10) days. ARTICLE XV TERMINATION 15.01 This Agreement may be terminated: A. By either party upon ten (10) days written notice to the other party of the intention to terminate; or B. Upon expenditure of available funds. 15.02 Of at any time during the term of this agreement Juvenile Probation, in its sole discretion, determines that the safety of children being served under this Agreement may be in jeopardy, Page 14 of 18 V01. -%' Pg._��1 Juvenile Probation may immediately suspend the effect of this Agreement, including but not limited to the obligation to pay, upon giving notice to the Service Provider ARTICLE XVI WAIVER OF SUBROGATION 16.01 Service Provider expressly waives any and all rights it may have to subrogation to any claims or rights of its employees, agents, owners, officers, or subcontractors against Juvenile Probation. Service Provider also waives any rights it may have to indemnification from Juvenile Probation. ARTICLE XVII 17.01 It is further agreed that Service Provider will indemnify and hold harmless Brazos County and Juvenile Probation against any and all negligence, liability, loss, costs, claims, or expenses arising out of wrongful and negligent acts(s) of commission or omission of Service Provider, its agents, servants, or employees arising from activities under this Agreement. Service Provider shall have to obligation to indemnify and hold harmless Brazos County and Juvenile Probation for any acts(s) of commission or omission of Brazos County's and Juvenile Probation's agents, servants, or employees arising from or related to this Agreement for which a claim or other action Is made. ATTICLE XVIII SOVEREIGN IMMUNITY 18.01 This Agreement is expressly made subject to Brazos County's Sovereign Immunity, Title 5 of the Texas Civil Practices and Remedies Code, and all applicable federal and state law. The parties expressly agree that no provision of this Agreement is in any way intended to constitute a waiver or any immunities from suit or from liability that the Brazos County has by operation of law. Nothing In this Agreement is intended to benefit any third party beneficiary. ARTICLE XIX REPRESENTATIONS & WARRANTIES 19.01 Service Provider hereby represents and warrants the following: A. That it has all necessary right, title, license and authority to enter into this Agreement; B. That it is qualified to do business in the State of Texas; that it holds all necessary licenses and staff certifications to provide the type(s) of services being contracted for, that it is in compliance with all statutory and regulatory requirements for the operation of its business; and that there are no taxes due and owing of the State of Texas, any County In the State of Texas, or any political subdivision thereof: C. That it carries sufficient insurance to provide protection to Juvenile Probation under the Indemnity provisions, as well as for any potential liabilities that arise from or related to this Agreement; and Page 15 of 18 pg. ,� -Fz D. That all of its employees, interns, volunteers, subcontractors, agents and/or consultants will be properly trained to report allegations or incidents of abuse, exploitation or neglect of a juvenile in accordance with the requirements of Texas Family Code Chapter 261 and any applicable Texas Juvenile Justice Department's administrative rules regarding abuse, neglect and exploitation allegations. ARTICLE XX TEXAS LAW TO APPLY 20.01 This Agreement shall be construed under and in accordance with the laws of the State of Texas, and all obligations of the parties created hereunder are performable in Brazos County, Texas. ARTICLE XXI PREA 21.01 Service Provider shall comply with all federal, state, county, and city laws, ordinances, regulations and standards applicable to the provision of services described herein and the performance of all obligations undertaken pursuant to this Contract, including the Prison Rape Elimination Act of 2003 (PREA) which establishes a zero -tolerance standard against sexual assault of incarcerated persons, including juveniles, and addresses the detection, elimination, prevention, and reporting of sexual assault in facilities housing adult and juvenile offenders. 21.02 Under PREA, Service Provider shall make available to the Chief Juvenile Probation Officer all incident -based aggregated data reports for every allegation of sexual abuse at its facility or facilities, and all such data may be requested by the Department of Justice from the previous calendar year no later than June 30 [PREA §115.387 € and (f)]. VENUE 22.01 Exclusive venue for any litigation arising from this Agreement shall be in Brazos County, Texas ARTICLE XXIII LEGAL CONSTRUCTION 23.01 In case any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceable provision shall not affect any other provision thereof and this Agreement'shall be construed as if such invalid, illegal, or enforceable provision has never been contained therein. Page 16 of 18 Vol. ARTICLE XXIV PRIOR AGREEMENTS SUPERSEDED 24.01 This Agreement constitutes the sole and only Agreement for the parties hereto and supersedes any prior understandings or written or oral Agreement between the parties respecting the within subject matter ARTICLE XXV AMENDMENT 25.01 Juvenile Probation may amend, modify or alter the terms of this Agreement and specify an effective date thereof. Juvenile Probation will then notify Service Provider in writing, dated subsequent to the date hereof, of such changes and their effective date. Continuation of services after the effective date by Service Provider will signify it acceptance of these changes. If Service Provider declines to accept changes made by Juvenile Probation, Service Provider may terminate his Agreement subject to the conditions herein. ON , 20 , FULLY EXECUTED IN DUPLICATE, EACH OF WHICH SHALL HAVE THE FULL FORCE AND EFFECT OF AN ORIGINAL. RAZ S C NTY COM STONERS COURT Duane Peters, County Judge Brazos County Juvenile Board Chairman Doug Vance, PhD, Executive Director Brazos County Juvenile Services Department GLEN MILLS SCHOOLS Authorized Signature PRINTED name of person signing this contract Date Date Date Title Page 17 of 18 PRINT FACILITY NAME AND ADDRESS PRINT BILLING NAME AND ADDRESS PRINT NAME OF BILLING CONTACT PERSON FACILITY TELEPHONE NUMBER: BILLING TELEPHONE NUMBER: FEDERALTAX IDENTIFICATION NUMBER: Page 18 of 18 v0�. _- �Fp 9 CERTIFICATE OF LIABILITY INSURANCE oATE(M6voo rryrl THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER, IMPORTANT: It the certificate holder Is an ADDITIONAL INSURED, the pollcy(les) must be endorsed. If SUBROGATION 15 WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In Her, of wucH wntlnnewrowwHul INSURED Glen Mills Schools P,O, Box 5001 Concordville PA 19331 rtrnlalannca -..a aOnnnTl CVIJIVN NU HER: LOW THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAME" ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR 00 OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH CERTIFICATE MAYO ISSUED OR THIS PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, SUCH EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. HSH tR TYPE OF INSURANCE Ingo a POLICY NUMBER POLICYEFF POLICY UP UN iB C X COMMERC(ALOENERALLIABILITY 6214374800 11/7/2015 1117!2018 EACH OCCURRENCE $1000,000 -S 'a $1 000000 CLALMSN,MDE %❑ OCCUR n nu MEDEXP An ono orxn $5,00D PERSONAL S AOV INJURY 11000000 AGGREGATE L pMrrAPPLIES PER: POLICY !ECT � GENERALAGGREGFTE $2,000,000 GEN'L PRODUCTS-COMP/OP AGO S200000D LOC OTHER: S BAUTOMOBILE LIABILITY 151500-2&08.055 111712015 110!2016 lea .m Im $7,000,000 X ANY BODILY INJURY (P., Pawn) $ �AUTO AUTOWNEO BCMOOsVLED BODILY INJURY (Parealdw.0 S X NIRcDAUTOS X NONOWNED AUTOS pernxlOaM S S C D X UMBRELLA UqB X OCCUR 5214374100 NY14EXC8283811C 111712016 111712016 1117/2016 EACH OCCURRENCE $16.000,000C(AIMSMAOE X EXCESS UAB 11/7/2016 AGGREGATE S15,COO,000 DEC gETENTI0N5 ' A WORMERS COMPENSATION 201600 BA - 11172016 17/2018 S O AND EMPLOYERS' UAOIUTY YIN ANY PROPRIETORIPARTNERrEXECUTIVE OFFICERlMEMBER EXCLUDEW ❑NIA E.L. EACH ACCIDENT 51.000,000 (tar eNN) IIvd,oryln aeaOOo unser E.L DISEASE - EA EMPLOYE 31,000,000 DESCRIPTION OF OPEgATIONSbar. EL DISEASE -POLICY UNIT 51,000,000 C ECsPrafDeslonal Liability S214374800 11/7/2016 1117/2018 Per Occurrence 51,000,000 AggreAalo . 52,000,paD DESCRIPTION OF OPERAnoNS I LOCATIONS I VEHICLES ROORD 101, Additional Ramad,o Schedulo, may ba ellechdd Il.Mara apaaa le raquUed) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Brazos County Juvenile Services Department ACCORDANCE WITH THE POLICY PROVISIONS. P.O. Box 914 Bryan TX 77808 7Z A.k*' reserved. 1— ^^.. , nn na.vnu name smu logo are registered marks of ACORD VDI_ �� _ pg, � BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPARTMENT Road and Bridge DEPT. NUMBER 56001000 DATE OF COURT MEETING: Aupust 30, 2016 ITEM: Consider and take action on acceptance of Saddle Creek Subdivision Phase 4 into the Brazos County road maintenance system; the road (portion of Prairie Dawn Trail, Wild Rose Drive Lariat Lane) and roadway drainage structures are in compliance with the Brazos County Subdivision and Development Rep_ulations. Site is located in Precinct 1. SOURCE OF FUNDS: N/A NOTES/EXCEPTIONS: • Brazos County will assume no maintenance responsibility for drainage ways or easements other than those running parallel to, or across the road/street rights of way. Private drainage ways and easements shall be maintained by the individual property owners or the Home Owners Association (HOA). • Brazos County shall maintain the roadway, shoulders as needed and drainage facilities which directly drain the roadway. • The property owners/HOA shall be responsible for mowing and landscape maintenance of all rights of ways and easements. • County approved construction July 2013. SUBMITTED BY: R. Alan Munger, P County Engineer CC2016 This Request�i; Approved : (or) Denied Date: E. Duane Peters, County Judge ACKNOWLEDGED BY: Cornrni ioner Lloyd Wassermann Precinct 1 by Commissioners' Court Pg. %/ Io COMMISSIONER COURT MINUTES OF AUGUST 30, 2016 ARE CONTINUED IN VOLUME 240 PAGE 1 COMMISSIONER COURT MINUTES OF AUGUST 30, 2016 ARE CONTINUED FROM VOLUME 239 Vol. _o_l Pg._�— 0 BRAZOSCOUNTY COMMISSIONERS' COURT ACTION FORM DEPARTMENT Road and Bridge DEPT. NUMBER 56001000 DATE OF COURT MEETING: August 30, 2016 ITEM: Consider and take action on request from Brazos Valley Museum of Natural History for lane closure of a portion of Bird Pond Road on October 1, 2016 from 7:30 am to 11:00 am to accommodate the annual Buffalo Stamnede Half Marathon and 5K Race event. Site is located in Precinct 2. NOTES/EXCEPTIONS: SUBMITTED BY: "Zal / �r R. Alan Munger, P. County Engineer ACKNOWLEDGED BY: issioner ammy Catalena Precinct 2 This Request is Approved /(or)enied o by Commissioners' Court Date: IN I Peters, County Judge Vol. -7- C__ pg.i - CONTINGENCY PLAN FOR BUFFALO STAMPEDE 1. Weather related Issues The Event will be cancelled in the event of bad weather. Attendees will be notified via email, the evening before the event. Attendees have been forewarned that the event will be cancelled due to extreme weather events. It will still be held in light rain if there is no lightning. • In the sudden onset of severe weather, Museum board members, staff, and volunteers will assist in their successful arrival to the Brazos Center and Museum. • The Brazos Center will serve as a safe refuge in case of a tornado. 2. Medical issues • EMTs will be on site at the Brazos Center from St. Joseph Hospital. A Bryan Firestation is on Briarcrest just opposite the Brazos Center and will be available also. Police can allow them to access the Center from the driveway. • The Museum is enlisting Bryan Policemen to assist with the race. They and other security hired for the event will cnduct crowd control. • St. Joseph EMTs will be stationed at the event start and finish line. A vehicle will be patrolling the course as well, and can move patients back to the Brazos Center. • Yes, 4 water stations are placed along the course in appropriate intervals. The course is out and back, and so runners have the opportunity for 8 stops. • Bryan Police and NLINE will man the barricades (assisted by volunteer flaggers) • Volunteer Flaggers and NLINE will work the entrance into the Brazos Center and maintain egress and access. 3. Security • Bryan Police will provide security —all volunteer flaggers will have a list of appropriate phone numbers • Police will have appropriate communications equipment—volunteers will all have cell phones 4. Event Logistics • The Museum will have a volunteer and staffing area near the start finish line—there will also be a volunteer/staff headquarters in the Museum • The Race Course closes at 11 am. The Remainder of the Festival continues until 4 pm. • All Fire Lanes and Access Roads will be maintained with a 20ft. clearance e Dr. Deborah Cowman, Museum Executive Director, is responsible forthe event. Her cell is: 979-599-4290. 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Hightower located on Reed Lane 300 feet north of Dilly Shaw Tap Road. Project will require the County to construct a temporary detour across property in order to replace a culvert crossing on Reed Lane. Site is located in Precinct 2. SUBMITTED BY: 1Q"0 �J' Darrell W. Kolwes Right of Way Agent This request is ACKNOWLEDGED BY: Kammtalena Co nssioner Precinct 2 by Commissioners' Court Duane Petters, County Judge Date: U I�1 Vol. _ �� _. Pg..� 12 9 BRAZOS COUNTY PRIVATE PROPERTY ACCESS FORM E. Duane Peters R. Alan Munger, P.E. Brazos County Judge County Engineer Brazos County Road & Bridge Dept Lloyd Wassermann 2617 Hwy 21 West Commissioner Pct. 1 Bryan, Texas 77803 Office: 979-822-2127 Sammy Catalena Fax: 979-775.0453 Commissioner Pct. 2 ramunger@brazoscountytx.gov Kenny Mallard Commissioner Pct. 3 Irma Cauley Commissioner Pct. 4 OWNER(S): Kevin R. Hightower- (979) 255-5938 Cell II. ADDRESS: 4301 Dilly Shaw Tap Road Bryan, Texas 77808-7409 III. LOCATION OF WORK: 300 feet north of Dilly Shaw Tap Road on Reed Lane 10809 — Green Coleman Sy., A-10, Tract 44.1, 2.25 acres IV. DESCRIPTION OF WORK: Request permission to enter property to construct detour in order to replace culvert on Reed Lane. Work will require the County to install culverts in the existing ditch and build a roadway surface. Upon completion of work, County will remove detour and over seed disturbed area. Additional Comments: Culvert installed to the north will remain for permanent driveway. County will remove any dead trees that exist. V. MAINTENANCE: Yes No X IF YES, ESTIMATE FREQUENCY OF MAINTENANCE: N/A I (we) the undersigned owner(s) grant permission to Brazos County the ability to access the above mentioned private property for roadway maintenance purposes. Owner's Signature: Date: y l� Kevin R. Hiotower R. Alan Munger P.E. Darrell W. Kolwes County Engine Right of Way Agent BRAZOS COUNTY I� COMMISSIONERS' COURT ACTION FORM DEPARTMENT: Road & Bridge NIEL,TING DATE: August 30, 2016 SUBJECT: Utility Permit — City of Bryan (Water & Sewer) Consider and take action on the City of Bryan utility permit to construct 2 road bores for an 8 -inch water line and an 8 -inch sewer line crossing under Jones Road 2,670 feet northwest of Villa Maria Road. Crossings will be encased and be a minimum of 36 inches under the bottom of the ditch. Site is located in Precinct 4. SUBMITTED BY: (a -o . w� Darrell W. Kolwes Right of Way Agent ACKNOWLEDGED BY: Commissioner This request is APPROVED / ❑ DENIED by Commissioners' Court Duane Peters, Countyjudge /'� g DATE: `� 'N APPLICATION FOR WATER UTILITY PERMIT DESIGNATING PLACEMENT OF UTILITY IN COUNTY RIGHT OF WAY TO: THE COUNTY ENGINEER OF BRAZOS COUNTY, TEXAS Pursuant to the Texas Utility Code, Section 181.024, comes now city of Bryan. Texas [company name], hereinafter referred to as "Company" a Maalclparny [slate] Corporation, with authority to transact business in Texas, acting by and through its duly authorized representative, and hereby petitions the County Engineer for the right to lay, construct, maintain, repair and/or operate a gas facility under, over, across and/or along certain County Roads as shown on drawings and diagrams attached hereto and said location described as follows: Facility to Cross Road Len, h of TYPE OF CONSTRUCTION Road Name & Block Number Crossing (CHECK ONE Bored Jacked Driven Cased JON[SROAO N 1r JONESROAO 1.x le- Facility r Facility to Parallel County Road Within Right -Of -Way Road Namc and Block Number From To Depth Distance CONSTRUCTION TYPE e" Diameter PVC Wall Thickness Material Specification Csoo PVC PIPE Maximum Operation Pressure `/- 100 psi I GRAVITY SEWER The location and description of the proposed installation and appurtenances must be fully shown on the attached detailed drawings. The Company shall commence actual construction/work in good faith within 60 days from the date of said permit and shall complete said construction /work within 120 working days. (COMPANY MUST FILL IN). If such construction is not begun by the 60th day, Company will be required to apply for a new permit. Company declares that prior to filing this application, it has ascertained the location of all existing utilities, both aerial and underground, and the filing of this application is prima facie evidence that the proposed installation will not conflict with any existing utility. A copy of this permit shall be kept at the job site any time work is being performed. It is expressly stipulated that this Permit is a license for permissive use only and that the placing of facilities upon public property pursuant to this permit shall not operate to create or vest any property right in said holder. It is understood and agreed that the rights and privileges herein set out are granted only to the extent of the County's right, title and interest in the land to be entered upon and used by the holder and the holder will at all times assume risk of and indemnify, defend and save harmless Brazos County from and against any and all loss, damages, cost or Vol.— _ pg._o2� expense arising in any manner on account of the exercise or attempted exercise by said holder of the aforesaid rights and privileges. Any deviation from these specifications must be approved by Brazos County Engineer's Office or its designated representative. Approval of County Engineer's Office may take as long as two weeks after complete application is received. Applicant agrees to comply with all rules of the County Commissioners and the County Engineer in construction of said installation attached hereto as BRAZOS COUNTY DESIGN STANDARDS AND SAFETY PRECAUTION REQUIREMENTS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY and incorporated herein for reference. In the event Company falls to obtain a permit prior to the installation or does not install utilities in compliance with Installation requirements set forth herein (i.e. depth, location, etc), Company assurnes all financial responsibility for damages and/or destruction of lines, cables, etc. based upon its failure to comply with Brazos County requirements. Applicant agrees that If Brazos County demonstrates a violation of the terms of this policy, Applicant stipulates that requisites for Injunctive relief exist and that Brazos County is entitled to relief enjoining any conduct by applicant which Is contrary to the pnlicles. This permit is a revocable permit. Brazos County reserves the right to revoke this permit at any time, in the sole discretion of Brazos County, for interests of public health, safety or welfare, or for failure to repair any damages upon demand, or for any other reason deemed sufficient by Brazos County. In the event Company fails to comply with any or all of the requirements as set forth herein, the County may take such action as it deems appropriate to compel compliance. The County Engineer further retains the right to revoke this Permit by verbal notification to the Applicant/Cornpany. Failure to obtain this permit and/or notify the County Engineer's Office within 24 hours of beginning construction shall constitute grounds for job shutdown. By signing below, I certify that I am authorized to represent the Company listed below, and that the Company agrees to the conditions/provisions included in this permit. City of Bryan Company Name Jays Barllme0t B . Si a[uye c Wo ks elredor Tii e � 111 wam slreel Address Bryan T.Xu 77803 City State Zip 979-2035900 Phone Number jb arfknecht@bryanx.gov Email: IVOI. pg. WATER UTILITY APPROVAL Brazos County offers no objection to the proposed location of the utility in the County right of way as shown by accompanying drawings and notice dated — f— /� except as noted below: (Month/Day/Year) EXCEPTIONS: . i WOL 45,t Title 0 h I 1 W LL RIGHT -6 F-IPWe S 1'? LU O F- z O C) 0 0 d c� O J 2 F— CL a w 2 d w O FI z O d CD CD O a d C)z d C7 -� cn °� 00 Of �- O V Zw _ V) I V N N / I S I �w� I I YW = 4 rc rc ST Si _. 5 'i ST — zc�:l�i_o I I i � 3 M - 'S V I ry w a s=� AVMVAled of MVAled I ✓ w N e i F it I w a .v ti ti m I _uo e w I Z w I o i �om * a R oa i I I i voI. I G B q °t r•@q 51; y • �{ ' mmu Me A Z ijeS` lip ° ii 5, F 9�S q;�r Sq -t aSaS Y6Y S'aa I k dl_�� III tF jie A - F�ai"e•q i w x � A t9x Y t{ a 2 �1 eG Ax BRAZOS COUNTY ROADWAY SAFETY AND ROAD PRESERVATION STANDARDS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY A. General Requirements 1. Adequate drainage shall be maintained in ditches at all times. 2. Permittee will use best management practices ("BMP") (EPA and TCEQ both provide lists of examples of BMPs) to minimize erosion and sedimentation resulting from the proposed installation. 3. The permittee shall take precautions to avoid damage to property. All County Right of Way and property shall be restored to its original condition, as far as practical, in the opinion of the County Engineer or appointed representative. 4. The construction and maintenance of such utility shall not interfere with the property or rights of a prior occupant. 5. Permittee shall not interfere with other utilities located in the right of way. In the event damages occur, permittee will be liable to the County or other utilities running through the right of way. 6. County Engineer shall determine whether or not permittee's plans shall inconvenience the public. If it is determined that inconvenience to the public exists, then the County Engineer will decide whether such project will be allowed or if an alternative exists so as not to inconvenience the public. B. Safety Requirements 1. Proper traffic control measures must be put in place prior to beginning work and remain in place during the duration of the job. All traffic control measures must follow the "rexas Manual of Uniform Traffic Control Devices (TMUTCD). See Traffic Control Requirements below. 2. During construction, all safety regulations of the Texas Department of Transportation shall be observed. 3. Permittee must take such precautions and measures, including placing and displaying safety devices, as may be necessary, in order to safely conduct the public through the project area. Company shall provide flagmen, signs, signals or devices necessary to provide complete safety to the public. 4. Adequate provisions must be made to cause minimum inconveniences to traffic and adjacent property owners. 5. No cable, conduit and/or pole line shall be laid, constructed, maintained and/or repaired so as to constitute a danger or hazard of any kind to persons or vehicles using such road. Any poles placed in the Right of Way for future installation shall be placed at the back of the Right of Way. Exceptions may be approved by the County Engineer. C. Traffic Control Plan 1. A traffic control plan, pursuant to the TMUTCD or Engineered Traffic Control Plan must be provided for the following: a. Any construction (i.e. pit, excavation, hole) left open over night, requires specific nighttime traffic control measures pursuant to the TMUTCD; b. If construction is within ten (10) feet of the roadway; or c. Any work performed in the road right-of-way; 2. Plan must be attached to the permit and kept at the job site any time work is being performed. 3. Plan must set forth the time of completion for the job. D. Design Standards 1. All overhead installations shall conform to clearance standards of the Texas Department of Transportation and the pole be placed in the designated area for power specified as set forth in the Texas Utilities Code, Section 181.045. 2. All pole installation (including lighting) shall be placed at the backside of the Right of Way to ensure safety to the public. Any pole placed in violation of this requirement will be required to be moved to the appropriate location at the company's expense. Exceptions may be approved by the County Engineer. 3. All underground installations shall (these are minimum depths — utility may place deeper): a. be placed at a minimum depth of forty-eight (48) inches below the top of the pavement; b. be at least thirty-six (36) inches below ditch flow line when installation is within the area measured from top of bank to top of bank; c. be at least forty-eight (48) inches below ditch flow line if low pressure gas or petroleum lines. For high pressure gas and petroleum lines, see High Pressure Pipelines requirements listed below; d. not be closer than ten (10) feet from the edge of pavement. Exceptions may apply in rights of way of less than 60'. 4. Water Lines: All water lines must be a minimum 36 -inches below the ditch flow line and cased. Waterlines shall be cased if crossing under the roadway. 5. Utilities in all new developments that have 60 feet or greater of right of way shall be installed within designated locations based upon the type of utility. The locations shall be as follows: (measured from back of right-of-way). Power -0-2 feet, nominally t' Phone — 2-4 feet, nominally 3' Gas — 4-6 feet, nominally 5' Cable -6-8 feet, nominally 7' 6. Utilities with less than 60 feet right-of-way in all new developments shall install the utility in a similar manner as referenced in No. 3 above, however, the County Engineer or its designated representative will provide final approval of each utility location. 7. The length of any trench to be opened in advance of the pipe, conduit or ducts may not be longer than 400' if left open over night or unattended. 8. Crossings under a county road shall: a. be bored or jacked. ABSOLUTELY NO OPEN CUTS WITHIN COUNTY ROAD PAVEMENT; b. be pressure grouted for the full length of the crossing if the annular space between pipe and casing and soil exceeds one (1) inch. Brazos County must be given 24 hours notice of pressure grouting operations and have the opportunity to have an inspector on site to observe pressure grouting operations; c. TxDOT Standard Specification Item 476 shall be followed for all boring, jacking, tunneling and joints. 9. Bore Pits a. no pits shall remain open longer than 2 days; b. all pits shall have proper traffic control measures in place. See Traffic Control Plan listed above. c. pits shall NOT be located within ten (10) feet from the edge of pavement without prior approval from the County Engineer or his representative; d. when pits are to remain open for more than 8 hours, due diligence will be used in protecting the spoil pile to prevent drainage problems; ^Vol. _5`�_.. �'9•cY _ �i e. based upon soil conditions, the County Engineer or his representative may require shoring to protect pavement integrity; f. based upon soil conditions, the County Engineer or his representative may require pits be placed further from the edge of road. 10. Any installation within ten (10) feet of edge of pavement shall meet the following: a. location must be approved by the County Engineer or his representative b. backfilled with cement stabilized material. e. based upon soil conditions, the County Engineer or his representative may require shoring to protect pavement integrity. d. All excess water and mud shall be removed from the trench prior to backfilling. Any backfill placed during a rainy period or at other times where excess water cannot be prevented from entering the trench will be considered TEMPORARY and shall be replaced with PERMANENT cement stabilized material as soon as weather permits; e. All disturbed base and pavement materials shall be removed and restored to the satisfaction of the County Engineer or his representatives. f No side or lateral tamping to fill voids under the base and pavement materials is allowed. I 1, Company must be careful to notjeopardize the slope or integrity of the shoulder of the road. In the event Company damages the slope, shoulder or any other portion of the right-of-way, Company will be responsible for repairing the damage and replacing the right-of-way to the condition it was prior to commencing construction. 12. Operation of construction and/or maintenance equipment on the traveled surface of any improved County road will not be permitted, except in an instance whereby the laying, construction, maintenance and/or repair of cables, conduits and/or pole lines cannot be accomplished by any other method and in this event all such equipment shall be of the rubber tire variety. Appropriate traffic control shall be provided meeting TMUTCD requirements. 13. In the event said construction and/or maintenance and/or repair requires Company to remove, cut or jeopardize any section of the road (asphalt, cement, road base, etc), Company will be required to provide a performance bond or letter of credit securing necessary repairs. Said bond amount will be determined by the County Engineer. 14. The applicant shall submit a letter of "No Objection" from the Army Corps of Engineers for all designated wetlands and environmentally sensitive lands. E. Emergency work 1. In the event Company is required to perform emergency services, that requires excavation in a County Right of Way, and unable to notify the County Engineer prior to conducting emergency repairs, Company shall notify County Engineer within 24 hours of beginning construction/repairs. This will allow the County Engineer and Road & Bridge Office an opportunity to inspect the site to ensure the integrity of the County Right of Way and traffic safety controls used. F. Repairs to existingfaciliffes 1. Maintenance and/or repair to existing cables, conduits, and/or pole lines which require disturbance of the soil, shall not be performed until plans describing such maintenance and/or repair have been approved by the County Engineer or designated representative and a permit has been obtained. G. Relocation ofutifities: 1. When and if the County Engineer determines that it is necessary for the construction, repair, improvement, alteration or relocation of all or any portion of said road, any or all poles, wires, pipes, cables or other facilities and appurtenances authorized hereunder, shall be removed from said road, or reset or relocated thereon, as required by the County Engineer within a reasonable time as determined by the County Engineer and Utility Company, and at the expense of the Utility Company. H. High Pressure Pipelines 1. All utility Permits for high pressure pipelines (generally 60 PSI or greater), whether pertaining to controlled access or non -controlled access installations, should contain the following additional information in the description of the permit. -diameter -wall thickness -material specification -minimum yield strength -maximum operation pressure of the pipeline 2. With the exception of the maximum operation pressure of the pipeline, this information is to be supplied for both the carrier pipe and the casing. 3. Assurance must also be given that the installation material and design meet the minimum Federal Safety Standards for Liquid and Gas Pipe Lines. Assurance must be provided on company letterhead and signed by an authorized representative of the company. 4. Petroleum Pipelines: Depth Type of Pipeline (below deepest ditch grade) Special Requirements Encased Pipe Less than 10' Must be covered with concrete pad at least 36"deep Encased Pipe Greater than 10' No concrete pad required Non -Cased Pipe Less than 10' Must be covered with concrete pad at least 48"deep Non -Cased Pipe Greater than 10' No concrete pad required The Concrete pad shall be minimum of 3" thick and width shall be pipe diameter plus 18" minimum. 5. Under no circumstances will a pipeline be installed parallel to a County Road within the Right -of - Way. Transmission lines have been determined to be petroleum pipelines (which includes natural gas lines) and shall not be parallel to a County Road. 6. Natural Gas Distribution is a line that serves the final customer. Vol- _zz��pg'- 30 �_ � 8=P I I I a- - - - - - - - - - �ro lmUs - - - - - - - - - a - sg enl�Kl, Esg:E en1�P15 a's's$oo's gaeaa�gaaP$aaao� g^b aBn 1�,� s. tl I .en vm a.Jeoi 3��q ^„E2 ��$� sln Pg�a 4 SW. oN.P b Amt Bgq N d � o Via` � E9.'. e[e "5 •.2 z€��a= BESe 0'0 �G � w o HE 5g• �� 4Aa=— 8_s�o�Sar�e�g b��h a� B � E8 9 n$g@� Sggs rp- 911 bU $ fi~ s-nFE2 O-{B�—F-notB p avll A°x- --lV- 4 — — — — — —�'— — — ..vwws w°os _d z.°xa E3n$ �b 1 I I I a- - - - - - - - - - �ro lmUs - - - - - - - - - a - enl�Kl, en1�P15 ^a A ^ s. tl I .en vm a.Jeoi 3��q ^„E2 wlrvNt � • n wlm�6 a- - - - - - - - - - �ro lmUs JanlroYs .°°i .o wu ot,•w. SB oE_ =5 ca gb 2 .n., =�,rjj;l 4� - w N aim e':.a pw r � 4M^I :' 4o+;'nW 4 itl3n1.Us1° BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPARTMENT: Road & Bridge MEETING DATE: August 30, 2016 SUBJECT: Utility Permit — Wellborn Special Utility District Consider and take action on the Wellborn Special Utility District utility permit to construct a road bore for a 11/2 -inch water fine crossing at 2121 Pleasant Hill Road 1.3 miles north of State Highway 21. Crossing will maintain a minimum depth of 36 inches below ditch flowline. Site is located in Precinct 4. SUB&HTTED BY: (Q.,10 L,7�PL Darrell W. Kolwes Right of Way Agent ACKNOWLEDGED BY: Irma Caule Commissioner Precinct This request is Q OVE DENIED by Commissioners' Court Duane Peters, County Judge DATE: VOL 1+ APPLICATION FOR WATER UTILITY PERMIT DESIGNATING PLACEMENT OF UTILITY IN COUNTY RIGHT OF WAY TO: THE COUNTY ENGINEER OF BRAZOS COUNTY, TEXAS Pursuant to the Texas Utility Code, Section 181.024, comes now Wellborn Special Utility District [company name], hereinafter referred to as "Company" a Texas [state] Corporation, with authority to transact business in Texas, acting by and through its duly authorized representative, and hereby petitions the County Engineer for the right to lay, construct, maintain, repair and/or operate a gas facility under, over, across and/or along certain County Roads as shown on drawings and diagrams attached hereto and said location described as follows: Facility to Cross Road Length of TYPE OF CONSTRUCTION Road Name & Block Number Crossing CHECK ONE) Bored Jacked Driven Cased 2121 Pleasant Hill Rd. 100 ft. X X Facilitv to Parallel County Road Within Right-Of-Wav Road Name and Block Number From To Depth Distance L CONSTRUCTION TYPE 1 1/2" Diameter 0.10" Wall Thickness 2" Encasement Pipe Material Specification PVC Maximum Operation Pressure 200 PSI The location and description of the proposed installation and appurtenances must be fully shown on the attached detailed drawings. The Company shall commence actual construction/work in good faith within 60 days from the date of said permit and shall complete said construction /work within 15 working days. (COMPANY NWST FILL IN). If such construction is not begun by the 60"' day, Company will be required to apply for a new permit. Company declares that prior to filing this application, it has ascertained the location of all existing utilities, both aerial and underground, and the filing of this application is prima facie evidence that the proposed installation will not conflict with any existing utility. A copy of this permit shall be kept at thejob site any time work is being performed. It is expressly stipulated that this Permit is a license for permissive use only and that the placing of facilities upon public property pursuant to this permit shall not operate to create or vest any property right in said holder. It is understood and agreed that the rights and privileges herein set out are granted only to the extent of the County's right, title and interest in the land to be entered upon and used by the holder and the holder will at all times assume risk of and indemnify, defend and save harmless Brazos County from and against any and all loss, damages, cost or expense arising in any manner on account of the exercise or attempted exercise by said holder of the aforesaid rights and privileges. Any deviation from these specifications must be approved by Brazos County Engineer's Office or its designated representative. Approval of County Engineer's Office may take as long as two weeks after complete application is received. Applicant agrees to comply with all rules of the County Commissioners and the County Engineer in construction of said installation attached hereto as BRAZOS COUNTY DESIGN STANDARDS AND SAFETY PRECAUTION REQUIREMENTS FOR WORT{ CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY and incorporated herein for reference. In the event Cotupmry fails to obtain a permit prior to tine installation or does not install utilities in compliance with installation requirements setforth herein (i.e. depth, location, etc), Company assumes all financial responsibilityfar damages and/or destruction of lines, cables, etc. based upon its failure to comply with Brazos County requirements. Applicant agrees that if Brazos County demonstrates a violation of the terms of this policy, Applicant stipulates that regriisites fo' injunctive relief exist and that Brazos County is entitled to relief enjoining any conduct by applicant which is contrary to the policies. This permit is a revocable permit Brazos County reserves the right to revoke this permit at ally t nte, in the sole discretion of Brazos County, for interests of public health, safety or welfare, or for failure to repair any damages upon demand, or for any other, reason deemed stnffrcient by Brazos County. In the event Company fails to comply with any or all of tine requirements as set forte herein, the County may take such action as it deems appropriate to compel compliance. The CountyEngileeer further retains the right to revoke this Permit by verbal notification to the ApplicantlCompany. Failure to obtain this permit and/or notify tile County Engineer's Office within 24 hours of beginning construction shall constitute grounds for job shutdown. By signing below, I certify that I am authorized to represent the Company fisted below, and that the Company agrees to the conditions/provisions included in this pennit. Wellborn Special Utility District Company Name Stephen Cast By: Signature Title P.0. Box 250 Address Wellborn Texas 77881 C479-690-9799 State 7ip Phone Number wsud.js@verizon.net/wsud.sc@verizon-net Email: WATER UTILITY APPROVAL Brazos County offers no objection to the proposed location of the utility in the County right of way as shown by accompanying drawings and notice dated D — �?-a ` I except as noted below: EXCEPTIONS: n I oxo (Month/Day/Year) �� Brazos County Engineer \\ F- @± u \ } ;\ § \/ mr< .-my \ \ ,2 / f � \ \ \\. . §\ CL \ L \ y t 5 § 3 mz _ \ / \ \ \ j 2 ƒ e » \ ± e G ƒ } m - u / \ § `� \ / { /\ lu \ a § ° b a / / 2 \ \ K0 \ r / @§ 0 § a \ § (\ \ 0z } /a � cu\ } / > u ®© §§ $ / 5L2 $ 3)z E .e Imil w�_ .Eg./\j ] N MS MST Lf1 LO ^� V1 _ h 1, �� i0 n n n• n n N AV x {'L r: a�Jzx,nzwF--z r .Ln , w woF-¢ owF3-� XNa 3 E— wJ 33 � w Ir v� � �6 S��F�-"fD+W1.•: _ N MMS O .-gyp I I � F � O 'f� �`• > w i� 1 .—sau➢➢ INr r _ u pp Yk �-�- „-�a 6• ' a a4�1""�7irrycBnd•_~—�-a M - -7tv. INA`' `^~`S-- earth- mete 60 A BRAZOS COUNTY ROADWAY SAFETY AND ROAD PRESERVATION STANDARDS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY A. General Requirements 1. Adequate drainage shall be maintained in ditches at all times. 2. Permittee will use best management practices (`BMP") (EPA and TCEQ both provide lists of examples of BMPs) to minimize erosion and sedimentation resulting from the proposed installation. 3. The permittee shall take precautions to avoid damage to property, All County Right of Way and property shall be restored to its original condition, as far as practical, in the opinion of the County Engineer or appointed representative. 4. The construction and maintenance of such utility shall not interfere with the property or rights of a prior occupant. 5. Permittee shall not interfere with other utilities located in the right of way. In the event damages occur, permittee will be liable to the County or other utilities running through the right of way. 6. County Engineer shall determine whether or not permittee's plans shall inconvenience the public. If it is determined that inconvenience to the public exists, then the County Engineer will decide whether such project will be allowed or if an alternative exists so as not to inconvenience the public. B. Safety Requirements 1. Proper traffic control measures must be put in place prior to beginning work and remain in place during the duration of the job. All traffic control measures must follow the Texas Manual of Uniform Traffic Control Devices (TMUTCD). See Traffic Control Requirements below. 2. During construction, all safety regulations of the Texas Department of Transportation shall be, observed. 3. Permittee must take such precautions and measures, including placing and displaying safety devices, as may be necessary, in order to safely conduct the public through the project area. Company shall provide flagmen, signs, signals or devices necessary to provide complete safety to the public. 4. Adequate provisions must be made to cause minimum inconveniences to traffic and adjacent property owners. 5. No cable, conduit and/or pole line shall be laid, constructed, maintained and/or repaired so as to constitute a danger or hazard of any kind to persons or vehicles using such road. Any poles placed in the Right of Way for future installation shall be placed at the back of the Right of Way. Exceptions may be approved by the County Engineer. C. Traffic Control Plan 1. A traffic control plan, pursuant to the TMUTCD or Engineered Traffic Control Plan must be provided for the following: a. Any construction (i.e. pit, excavation, hole) left open over night, requires suecific nighttime traffic control measures pursuant to the TMUTCD; b. If construction is within ten (10) feet of the roadway; or c. Any work performed in the road right-of-way; 2. Plan must be attached to the permit and kept at the job site anytime work is being performed. 3. Plan must set forth the time of completion for the job. D. Design Standards 1. All overhead installations shall conform to clearance standards of the Texas Department of Transportation and thepole be placed in the designated area for power specified as set forth in the Texas Utilities Code, Section 181.045. 2. All pole installation (including lighting) shall be placed at the backside of the Right of Way to ensure safety to the public. Any pole placed in violation of this requirement will be required to be moved to the appropriate location at the company's expense. Exceptions maybe approved by the County Engineer. 3. All underground installations shall (these are minimum depths —utility may place deeper): a. be placed at a minimum depth of forty-eight (48) inches below the top of the pavement; b. be at least thirty-six (36) inches below ditch flow line when installation is within the area measured from top of bank to top of bank; c. be at least forty-eight (48) inches below ditch flow line if low pressure gas or petroleum lines. For high pressure gas and petroleum lines, see High Pressure Pipelines requirements listed below; d, not be closer than ten (10) feet from the edge of pavement. Exceptions may apply in rights of way of less than 60'. 4. Water Lines: All water lines must be a minimum 36 -inches below the ditch flow line and cased. Waterlines shall be cased if crossing under the roadway. 5. Utilities in all new developments that have 60 feet or greater of right of way shall be installed within designated locations based upon the type of utility. The locations shall be as follows: (measured from back of right-of-way). Power — 0-2 feet, nominally 1' Phone— 2-4 feet, nominally 3' Gas — 4-6 feet, nominally 5' Cable— 6-8 feet, nominally 7' 6. Utilities with less than 60 feet right-of-way in all new developments shall install the utility in a similar manner as referenced in No. 3 above, however, the County Engineer or its designated representative will provide final approval of each utility location. 7. The length of any trench to be opened in advance of the pipe, conduit or ducts may not be longer than 400' if left open overnight or unattended. 8. Crossings under a county road shall: a. be bored orjacked. ABSOLUTELY NO OPEN CUTS WITHIN COUNTY ROAD PAVEMENT; b. be pressure grouted for the full length of the crossing if the annular space between pipe and casing and soil exceeds one (1) inch. Brazos County must be given 24 hours notice of pressure grouting operations and have the opportunity to have an inspector on site to observe pressure grouting operations; c. TxDOT Standard Specification Item 476 shall be followed for all boring, jacking, tunneling and joints. 9. Bore Pits a. no pits shall remain open longer than 2 days; b. all pits shall have proper traffic control measures in place. See Traffic Control Plan listed above. c, pits shall NOT be located within ten (10) feet from the edge of pavement without prior approval from the County Engineer or his representative; d. when pits are to remain open for more than 8 hours, due diligence will be used in protecting the spoil pile to prevent drainage problems; pg.� e. based upon soil conditions, the County Engineer or his representative may require shoring to protect pavement integrity; f. based upon soil conditions, the County Engineer or his representative may require pits be placed further from the edge of road. 10. Any installation within ten (10) feet of edge of pavement shall meet the following: a. location must be approved by the County Engineer or his representative b. backfilled with cement stabilized material. Protect c. based upon soil conditions, the County Engineer or his representative may require shoring to p pavement integrity. d. All excess water and mud shall be removed from the trench prior to bacltfilling. Any backfill placed during arainy period or at other times where excess water cannotbe prevented from entering the trench will be considered TEMPORARY and shall be replaced with PERMANENT cement stabilized material as soon as weather permits; e. All disturbed base and pavement materials shall be removed and restored to the satisfaction of the County Engineer or his representatives. f. No side or lateral tamping to fili voids under the base and pavement materials is allowed. 11. Company must he careful to not j eopardize the slope or integrity of the shoulder of the road. In the event Company damages the slope, shoulder or any other portion of the right-of-way, Company will be responsible for repairing the damage and replacing the right-of-way to tine condition it was prior to commencing construction. 12. Operation of construction and/or maintenance equipment on the traveled surface of any improved County road will not be permitted, except in an instance whereby the laying, construction, method and n this event all such nance and/or repair f cables, conduits and/or pole lines cannot be accomplished by any equipment shall be of the rubber fire variety. Appropriate traffic control shall be provided meeting TMUTCD requirements. 13. In the event said construction and/or maintenance and/or repair requires Company to remove, cut or jeopardize any section of the road (asphalt, cement, road base, etc), Company will be required to provide a performance bond or letter of credit securing necessary repairs. Said bond amount will be determined by the County Engineer, 14. The applicant shall submit a letter of "No Objection" from the Army Corps of Engineers for all designated wetlands and environmentally sensitive lands. E. Emergency work 1. In the event Company is required to perform emergency services, that requires excavation in a County Right of Way, and unable to notify the County Engineer prior to conducting emergency repairs, Company shall notify County Engineer within 24 hours of beginning coustraction/repairs. This will allow the County Engineer and Road & Bridge Office an opportunity to inspect the site to ensure the integrity of the County Right of Way and traffic safety controls used. T. Repairs to existiugfacilities 1. Maintenance and/or repair to existing cables, conduits, and/or pole lines which require disturbance of the soil, shall not be performed until plans describing such maintenance and/or repair have been approved by the County Engineer or designated representative and a permit has been obtained. G. Relocation of utilities: 1. When and if the County Engineer determines that it is necessary for the construction, repair, improvement, alteration or relocation of all or any portion of said road, any or all poles, wires, pipes, cables or other facilities and appurtenances authorized hereunder, shall be removed from said road, or reset or relocated thereon, as required by the County Engineer within a reasonable time as determined by the County Engineer and Utility . Company, and at the expense of the Utility Company. Enda. _— H. High Pressure Pipelines 1. All utility Permits for high pressure pipelines (generally 60 PSI or greater), whether pertaining to controlled access or non -controlled access installations, should contain the following additional information in the description of the permit. -diameter -wall thickness -material specification -minimum yield strength -maximum operation pressure of the pipeline 2. With the exception of the maximum operation pressure of the pipeline, this information is to be supplied for both the carrier pipe and the casing. 3. Assurance must also be given that the installation material and design meet the minimum Federal Safety Standards for Liquid and Gas Pipe Lines. Assurance must be provided on company letterhead and signed by an authorized representative of the company. 4. Petroleum Pipelines: Depth Type of pipeline (below deepest ditch grade) Special xeuuirements Encased Pipe Less than 10' Must be covered with concrete pad at least 36"deep Encased Pipe Greater than 10' No concrete pad required Non -Cased Pipe Less than 10' Must be covered with concrete pad at least 48"deep Non -Cased Pipe Greater than lo' No concrete pad required The Concrete pad shall be minimum of 3" thick and width shall be pipe diameter plus 18" minimum. 5. Under no circumstances will a pipeline be installed parallel to a County Road within the Right -of - Way. Transmission lines have been determined to be petroleum pipelines (which includes natural gas lines) and shall not be parallel to a County Road. 6. Natural Gas Distribution is a line that serves the final customer. Z% i —.__—_—Y-�_—_—o__—_—_---------------------- Il �+,�>wNln �s3 W I'' . X40— a 6 — — — — — ' ,ry1 K Q"R � O 96g•� bb" e3 0 +.pIn0.5 N � N a W h H sF ��a� s 'gip .'a" Y ^a"^.�"s aa' _ a MA3Tw °aH–V —.__—_—Y-�_—_—o__—_—_---------------------- Il �+,�>wNln �s3 W I'' . X40— a 6 — — — — — ' ,ry1 K Q"R � O i,ve 7 VI Wa ov nl a a3§ �eE E`v9n 0 Y O �q, � O D z K — C O 0 +.pIn0.5 N � N a W h H 0 C 43pl a6 W _ a °aH–V 9 • e = � b. e ae R,Fn.!<idi •;i+r .�7wue evi�:a�'o6n� ow /n'� wwe �i o�w°w :ire i.:id:4i mrnl.mw C r� 15 The State of Texas, County of BRAZOS We, the undersigned, as County Commissioners within and for Brazos County, and the Honorable Duane Peters, County Judge of Brazos County, constituting the entire Commissioners' Court of Brazos County, during a regular meeting of said Court have examined the foregoing report and have caused an order to be entered upon the Minutes of the Commissioners' Court of Brazos County approving said Report as presented and submitted as true and correct by Laura Taylor Davis, Treasurer of Brazos County, as provided for in the Revised Statutes of the State of Texas. (Texas Local Government Code, 114.026) L Witness my hand this day of �i�J f A.D. 20I6 Karen McQueen! �. County Clerk, County of BRAZOS, State of 7. ex Examined and approved in open Commissioners' Court this, day of Lloyd Walsermann, Commissioner Precinct #1 Precinct #2 Kenny Mallard, �ommissionir Precinct #3 Irma Treasurer's Report for the MONTH JULY 2016 9 8 nma vn maomomP nm�n'n 'mom-. an'""' '"�n�.: 4 m :: n b i.. .: dm O�'n imriN CCTm f;N a� VNm Oc u m ob m a b o W ry O b Vbl m N ro N � ��"mJp�"CC' m�Mry T:") gob �Mno VV e prrymV ry8rym _N e' < "s^ cm; r4 N O P P T b P T O m m ry N IQ N N N � � N nme"'n °i° iom orvrPi,pmnM nrvN g.mmryN „�n o y "� H �GG�m�n ^. 1O ^.P.mem�o e�ri$�Smnn"..lcnnm m � m m e O C mNvm1 �o�m p F ev�CC m ID M oPON N N N mN.N+gP b O P P iri mi °� N M:�• •: mT Intl OOi .� N M N n M O m O O O n n r r (fi N N N mY' � ul '• • O M N m• Y• C• N b O m V C Oi pY'1 mN' � m N d :;':':': M P 1t uC rl Yml _, b 1C10 2 11I M :': N m ~ ti N P O N ti^ P C o NMi b Om+ O m ti N O V N o P e N N F P 1� ImV vl P :.:: n p ~ U b m N ~ 0 0 K on asoaafzg ��o xx � Z o pp GFFI 5y IGI1� arrZ d oe g�_ tg3 ad �00000000bo 0 ooao88000Sg��M�000ak�''< 9 8 11 BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2015-2016 BUDGET YEAR NO. 15/16 48.1-48.8 On this the 30th day of August 2016 at a regular meeting of the Commissioners' Court, the following members were present: A. Duane Peters, County Judge, Presiding B. Lloyd Wassermann, Commissioner, Precinct I C. Sammy Catalena, Commissioner, Precinct 2 D. Kenny Mallard, Commissioner, Precinct 3 E. Irma Cauley, Commissioner, Precinct 4 F. Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on 30th day of August 2016 the Court heard and approved abudget amendment for the 2015-2016 budget year for Brazos County, Texas; and WHEREAS, expenditure is necessarydue to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 8 September 2015, the following amendment(s) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 30th day of August 2016. THE COIVArISSIONERS COURT OF BRAZOS COUNTY, TEXAS. By: Duane Peters, County Judge Original: County Clerk's Office and Attached to the original budget r-- BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 15116 - 48.1 913012016 FUNDI DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 0100 23100100 61900000 CR Vision Court Reports 433.00 0100 23100100 51610000 DR Hourly Staff 353.00 0100 23100100 53100000 DR Social Security 27.00 0100 23100100 53200000 DR Retirement 49.00 0100 23100100 53800000 DR Workers Comp 4.00 County Courtat Law #2 Reallocation of funds to pay for substitute court report. Pg, 4 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 15/16 - 48.2 813012016 FUND DIV ACCT PROJ DR/CR I ACCOUNT NAME Increase I Decrease 1900 50000100 67203000 CR I Minor Computer Hardware 75.00 1900 50000100 60211000 DR Software - No Tag 75.00 County Records Management Reallocation of funds to purchase transcri tion sothvare. -- vel._D _. Pg,__� BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 15116 - 48.3 813012016 FUND DIV ACCT I PROJ DPJCRj ACCOUNT NAME Increase Decrease 4500 63000500 80203000 CR Computer Hardware 711.00 4500 63000500 60211000 DR Software - No Ta 711.00 General Capital Projects - IT Reallocation of funds to a HPE Advanced Virtualized license for the Tae Offsite Backup System RevampProject. BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 15116 - 48.4 67203000 of funds to the correct account for computers and a printer for the Odyssey Project. Items were purchased under the General Vol�_._ P9 j� BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 15116.48.5 8/30/2016 FUND DIV ACCT PROJ DRICR ACCOUNT NAME Increase Decrease 4500 63000500 80440000 CR Land 786.03 4500 63000500 65670000 DR R&B - Maintenance - General 786.03 General Capital Projects - R&B Reallocation of funds to cover the overage of the flex base for the Citizen Collection Site in Pct. #2. 4500 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 15116 - 48.6 8/3012016 Sofhvare of funds to purchase 2 Dell 16GB Certified Memory Module for the Odyssey SQL Server in the Data Center due to the justice -'de to sunnort the external facing Web access. Budget Amendment 47.6 did not reallocate the correct amount. L_Vo _ �Vcj _ BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 15116 - 48.7 8/30/2016 FUND DIV ACCT PROJ I DRICRI ACCOUNT NAME Increase I Decrease 0100 28000100 65350000 CR Gasoline 4,505.00 0100 28000100 65550000 1 CR IRadio Maintenance 3,000.00 0100 28000100 60400000 DRInvesti ative Supplies 530.00 0100 28000100 61520000 DR Recrung 700.00 0100 28000100 61750000 1 DR ITelephone Cellular 100.00 0100 28000100 61801000 1 DR ITravel 6,000.00 0100 28000100 61730000 DR Telephone - Long Distance 75.00 0100 28000100 61750000 DR Tele/Data-Cellular 100.00 Sheriff - Administration Reallocation of funds to cover for purchases for the remainder of FY 16. FVO _.C' P9._ BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 15116 - 48.8 CR of fiords to cover for Durchases for the remainder of FY 16. Pg. -J`-1 PERSONNEL I� CHANGE OF STATUS REQUESTS Commissioner Court Date: August 30, 2016 Department Submitting Information: Human Resources Purpose of Submissions: Consider and Take Action on Change Requests Department Submitting Employee Request Action Requested Request(s) Applies To Justice of the Peace — Pct. 2 Heath, Danna New Hire Juvenile Services — Administration Correa, Itzel New Hire Juvenile Services — Detention DeJesus, Joanna New Hire Knox, Darrion New Hire Patel, Binal New Hire Williams, Sonya Separation Juvenile Services — State Aid Buff, Clarence Separation Sheriff's Office—Administration See, Larry Separation Approved in Commissioners' Court: August 30, 2016 County Judge's or Commissioner's Signature: (This Copy to be attached to minutes) ..4 ACKN D 30 Duane Peters Date County Judge 0 In the District Courts of Brazos County, Texas DC FILED At i�o'olock -CL AA !I i. Abe Nems N T R BY -- AMENDED ORDER DETERMINING COMPENSATION OF COURT REPORTERS On the 12th day of August, 2016 after a public hearing in accordance with the Texas Local Government Code, the undersigned Judges of the 85'h 272nd and 3615` District Courts in Brazos O County, Texas determined the compensation to the paid to the Official Court Reporters of the 85d', 272nd and 3615' District Courts as set forth in this order. IT IS THEREFORE ORDERED that effective October 1, 2016, the annual compensation of the Official Court Reporters of the 85th 272"d and 361` District Courts be set as follows: Position Name Court Reporter Paula Frederick 85d' District Court Court Reporter Denise MacKay (part-time) 272"d District Court Katherine Kriel (part-time) Court Reporter Wendy Kirby 361" District Court $75,421.00 $37,711.00 $37,711.00 $73,591.00 �D -1 However, if in the FY 2017 county budget, the Commissioners Court of Brazos County approves an cost of living increase to the salaries of a majority of county employees in excess of 3% of the FY 2016 salaries, the amounts of annual compensation reflected above shall be increase by the same additional percentage amount of cost of living adjustment approved by the Commissioners Court over the FY 2016 amounts for a majority of county employees. Additionally, the Court Reporters for the District Courts shall be paid longevity based on years of service at September 30, 2016, in accordance with the Brazos County Longevity Pay Policy and in the amount set forth by said policy. IT IS FURTHER ORDERED that the total amount of compensation allowed for any court reporter appointed by and serving the East Texas Cluster Court in Brazos County shall not exceed $37,711.00 during the fiscal year beginning October 1, 2016. IT IS FURTHER ORDERED that the District Clerk of Brazos County shall file this order in the Minutes of the District Courts of Brazos County, Texas, and shall certify this order to the Commissioners Court of Brazos County, Texas for its observance. SIGNED on Aug Presiding Judge 272nd District Court Presiding Judge 85`h District Court STEVE SMITH Presiding Judge 361` District Corot Vol 6qvo - p9