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Home My WebLink About2016-06-14 10:00AM REGULAR MEETINGBRAZOS COUNTY BRYAN,TEXAS NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON JUNE 14, 2016 AT 10:00 AM IN THE COMMISSIONERS COURTROOM OF THE COUNTY ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVE., SUITE 106, BRYAN, TX 77803 Invocation and Pledge of Allegiance - U.S. and Texas Flag - Chaplain G.H. Jones and Judge Peters 2. Call for Citizen input and/or concerns Consider and take action on agenda items 3-16: 3. The Sheriff's Office - Jail Administration Division is requesting approval for Jail Administrator Wayne Dicky to attend the "Reimagining Prisons" initiative hosted by the VERA Institute of Justice in Philadelphia, PA June 20-21, 2016. The cost of airfare, lodging and meals will be funded by the VERA Institute of Justice. 4. Approval of the following Risk Management Reimbursement Program Applications: • a. New server based inmate and facility surveillance system with 50 1 P cameras for the Brazos County Detention Center in the amount of $148,726 • b. Guardian RFID Inmate Monitoring System for the Brazos County Detention Center in the amount of $36,000 • c. Electronic Medical Records System for the Brazos County Detention Center in the amount of $68,000 5. Fleet Services is requesting that county asset # 3100015450 also known as Unit #Juv6631 be transferred to Facilities Services and the Unit # be changed to FS6631. 6. Fleet Services is requesting that county asset #3100011020 also known as Unit #Juv5453 be transferred to Facilities Services and the Unit # be changed to FS5453. 7. Request from the Information Technology Department to approve an amendment to the Software License and Professional Services Agreement with Tyler Technologies for the newjustice software project. This amendment will shift development hours from the Civil Vol. _aZ g , V. Papers AG Billing effort to the Laserfiche Image Conversion effort. This will have no effect on the cost of the project. 8. Renewal of contract #07-007R for Legal Representation to Indigent Juveniles. All terms and conditions shall remain the same with the exception that there will be a price increase from $205,000.00 per year to $225,000.00 per year. The term of the renewal will be from October 1, 2016 to September 30, 2017. 9. Approval of contract #2016-197 to Bio -Medical Waste Solutions for hazardous waste disposal at Juvenile department. 10. Tax Refund Applications for the following: • a. Philip Pace -overpayment -$576.46 • b. Alfred Schram, Jr. -overpayment -$2343.00 • c. Corelogic Tax Services -overpayment -$105.74 • d. Charles & Janie Williams -overpayment -$295.69 • e. Dorothy Haferkamp-overpayment-$40.03 • f. Dorothy Haferkamp-overpayment-$59.97 • g. Ed & Shirley McClure -overpayment -$5.87 11. Commissioners Court minutes for the following dates: • a. May 3, 2016 -Regular Meeting • b. May 10, 2016 -Regular Meeting • c. May 24, 2016 -Regular Meeting • d. May 31, 2016 -Regular Meeting 12. Budget Amendments. Budget Amendments FY 15/16 37.1 - 37.6 13. Personnel Change of Status. Personnel Action Forms 14. Payment of Claims. 15. Convene into Executive Session pursuant to Texas Government Code 551.074 to discuss personnel matters. 16. Consider and possible action on executive session. 17. Acknowledgement of the Brazos County Emergency Services District No. 3 Independent Auditors' Report and Financial Statements for the year ended September 30, 2015. 18. Acknowledgement of the Brazos County Emergency Services District No. 4 Independent Auditors' Report and Financial Statements for the year ended September 30, 2015. 19. Acknowledgement of monthly reports submitted in May 2016. 20. Sheriffs report on inmate population. 21. Announcement of interest items and possible future agenda topics. 22. Call for Citizen input and/or concerns Pg. �� 23. Adjoum. Vol. �U;� Pa. �� PUBLIC COMMENTS Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four minutes per person. Persons are invited to submit comments in writing on the agenda items and/or attend and make comment at the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas Constitution. As a Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in attendance at any Regular, Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to, and/or addressing the Court; in participating in public discussions before the Court; and in all actions In the presence of the Court. Those members of the public who are inappropriately attired and/or who do not conduct themselves in an orderly and appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and/or continued disruption of the meeting may result in a Contempt of Court Citation. It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or group. Neither is it the intention of the Court to allow a member (or members) of the public to insult the honesty and/or integrity of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively. Accordingly, profane, insulting or threatening language directed toward the Court and/or any person in the Court's presence and/or racial, ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following sanctions: 1. cancellation of a speaker's time; 2. removal from the Commissioners Court; 3. a Contempt Citation; and/or 4. such other and/or criminal sanctions as may be authorized under the Constitution, Statutes and Codes of the State of Texas. The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However, responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County Judge and/or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite existing policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act Section 551.042. INVOCATION Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Court. The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave., Suite 106, Bryan, TX 77803 is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two working days before the meeting. To make arrangements, please call (979) 361-4102. Vol. �✓� pg, /� 3 I MINUTES JUNE 14, 2016 BRAZOS COUNTY COMMISSIONERS COURT REGULAR MEETING A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Administration Building, 200 South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday, June 14, 2016 with the following members of the Court present: Duane Peters, County Judge, Presiding; Lloyd Wassermann, Commissioner of Precinct 1; Sammy Catalena, Commissioner of Precinct 2; Kenny Mallard, Commissioner of Precinct 3; Irma Cauley, Commissioner of Precinct 4; Karen McQueen, County Clerk. The attached sheets contain the names of the citizens and officials that were in attendance. Invocation and Pledge of Allegiance - U.S. and Texas Flag - Chaplain G.H. Jones and Judge Peters 2. Call for Citizen input and/or concerns Consider and take action on agenda items 3-16: 3. The Sheriff's Office - Jail Administration Division is requesting approval for Jail Administrator Wayne Dicky to attend the "Reimagining Prisons" initiative hosted by the VERA Institute of Justice in Philadelphia, PA June 20-21, 2016. The cost of airfare, lodging and meals will be funded by the VERA Institute of Justice. Vol. a J pg % 4/ Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 5-0. Ayes: Catalena, Cauley, Mallard, Peters, Wassermann. Approval of the following Risk Management Reimbursement Program Applications: • a. New server based inmate and facility surveillance system with 50 IP cameras for the Brazos County Detention Center in the amount of $148,726 • b. Guardian RFID Inmate Monitoring System for the Brazos County Detention Center in the amount of $36,000 • c. Electronic Medical Records System for the Brazos County Detention Center in the amount of $68,000 A copy of the reimbursement applications is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 5-0. Ayes: Catalena, Cauley, Mallard, Peters, Wassermann. 5. Fleet Services is requesting that county asset # 3100015450 also known as Unit #Juv6631 be transferred to Facilities Services and the Unit # be changed to FS6631. Motion: Approve, Moved by Commissioner -Loyd Wassermann, Seconded by Commissioner Kenny Mallard. Passed. 5-0. Ayes: Catalena, Cauley, Mallard, Peters, Wassermann. 6. Fleet Services is requesting that county asset #3100011020 also known as Unit #Juv5453 be transferred to Facilities Services and the Unit # be changed to FS5453. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner LLoyd Wassermann. Passed. 5-0. Ayes: Catalena, Cauley, Mallard, Peters, Wassermann. 7. Request from the Information Technology Department to approve an amendment to the Software License and Professional Services Agreement with Tyler Technologies for the newjustice software project. This amendment will shift development hours from the Civil Papers AG Billing effort to the Laserfiche Image Conversion effort. This will have no effect on the cost of the project. A copy of the amended contract is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 5-0. Ayes: Catalena, Cauley, Mallard, Peters, Wassermann. Renewal of contract #07-007R for Legal Representation to Indigent Juveniles. All terms and conditions shall remain the same with the exception that there will be a price increase from $205,000.00 per year to $225,000.00 per year. The term of the renewal will be from October 1, 2016 to September 30, 2017. A copy of the renewal of contract is attached. Vol. Motion: Approve, Moved by Commissioner Lloyd Wassermann, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Catalena, Cauley, Mallard, Peters, Wassermann. 9. Approval of contract #2016-197 to Bio -Medical Waste Solutions for hazardous waste disposal at Juvenile department. A copy of the contract is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Sammy Catalena. Passed. 5-0. Ayes: Catalena, Cauley, Mallard, Peters, Wassermann. 10. Tax Refund Applications for the following: • a. Philip Pace -overpayment -$576.46 • b. Alfred Schram, Jr. -overpayment -$2343.00 • c. Corelogic Tax Services -overpayment -$105.74 • d. Charles & Janie Williams -overpayment -$295.69 • e. Dorothy Haferkamp-overpayment-$40.03 • f. Dorothy Haferkamp-overpayment-$59.97 • g. Ed & Shirley McClure -overpayment -$5.87 Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Catalena, Cauley, Mallard, Peters, Wassermann. 11. Commissioners Court minutes for the following dates: • a. May 3, 2016 - Regular Meeting • b. May 10, 2016 - Regular Meeting • c. May 24, 2016 - Regular Meeting • d. May 31, 2016 - Regular Meeting Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner LLoyd Wassermann. Passed. 5-0. Ayes: Catalena, Cauley, Mallard, Peters, Wassermann. 12. Budget Amendments. Budget Amendments FY 15/16 37.1 - 37.6 37.1 Reallocate funds for General Capital Improvements -Facilities Services. 37.2 Reallocate funds for General Capital Improvements - Juvenile Services. 37.3 Reallocate funds for Justice of the Peace, Precinct 3. 37.4 Reallocate funds for Records Management. 37.5 Transfer funds from TYC Parole to Juvenile Detention. 37.6 Reallocate funds for 85th District Court. Motion: Approve, Moved by Commissioner Lloyd Wassermann, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Catalena, Cauley, Mallard, Peters, Wassermann. 13. Personnel Change of Status. Personnel Action Forms A copy of the Personnel Change of Status requests is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 5-0. Ayes: Catalena, Cauley, Mallard, Peters, Wassermann. 14. Payment of Claims. Claims 7145307-7145507 Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Lloyd Wassermann. Passed. 5-0. Ayes: Catalena, Cauley, Mallard, Peters, Wassermann. 15. Convene into Executive Session pursuant to Texas Government Code 551.074 to discuss personnel matters. At this point, the County Judge announced the Court would consider items 17 through 22 then return to convene into Executive Session. Having considered the previously noted agenda items, at 10:09 a.m. the County Judge stated that the Court would convene into Executive Session to deliberate pursuant to Texas Government Code 551.074 as stated above. The following individuals were asked to stay for the meeting: Candy Gallego, Executive Assistant Kendra Suhling, Civil Counsel Jennifer Salazar, Human Resources Director Tom Quarles, Expo Complex Director 16. Consider and possible action on executive session. At 10:22 a.m. the County Judge announced the meeting open to the public and on motion by Commissioner Catalena, seconded by Commissioner Mallard, the Court voted unanimously to approve an exception to the County's policy on nepotism to allow for the hiring of an individual as a temporary employee at the Expo Complex, whose employment would otherwise conflict with the nepotism prohibition in the Brazos County Personnel Manual. Vol. Pa. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Kenny Mallard. Passed. 5-0. Ayes: Catalena, Cauley, Mallard, Peters, Wassermann. 17. Acknowledgement of the Brazos County Emergency Services District No. 3 Independent Auditors' Report and Financial Statements for the year ended September 30, 2015. The Court acknowledged receipt of the Brazos County Emergency Services District No. 3 Independent Auditor's Report and Financial Statement for the year ended September 30, 2015. 18. Acknowledgement of the Brazos County Emergency Services District No. 4 Independent Auditors' Report and Financial Statements for the year ended September 30, 2015. The Court acknowledged receipt of the Brazos County Emergency Services District No. 4 Independent Auditor's Report and Financial Statement for the year ended September 30, 2015. 19. Acknowledgement of monthly reports submitted in May 2016. The Court acknowledged receipt of the Extension Service reports submitted in May 2016 and acknowledged receipt of reports from the following County and Precinct Offices showing revenues collected and remitted to the County Treasurer: County Clerk District Clerk 20. Sheriff's report on inmate population. Sheriff Chris Kirk stated there were 655 inmates in jail, 55 have electronic monitors and 18 are pending for monitors. 21. Announcement of interest items and possible future agenda topics. There were no announcements. 22. Call for Citizen input and/or concerns There was no citizen's input. 23. Adjourn. Vol. _05 J pg, �/� The foregoing minutes of the Commissioners Court meeting held June 14, 2016 have been examined and are approved in open Court this I' day of 2016, in Bryan, Brazos County, Texas. Duane Peters Lloyd Wassermarm County Judge Commissioner, Precinct 1 I '(900L r;&� Sammy Catale Commission , Precinct 2 Irma Cauley Commissioner, Precinct Attest: ee" Karen McQueen County Clerk Kenny Mallar Commissioner, Precinct 3 pg. /�� BRAZOS COUNTY COMMISSIONER'S COURT DAY L w.' c9c-) *--o Name (PLEASE PRLNT) aa� j,+k c- 36 - 20/6 Organization (PLEASE PRINT) n///'�//,�[/ / 7II A) i' u lam/ Ltf Vol. v 3 pg. /,O Z- 0i Z BRAZOS COUNTY COMMISSIONER'S COURT _ DAY OF , Name PRI T) I�JUUI• C'�� 1�1�� i 11 _ Organization (PLEASE PRNT) V-1 Tiu �,vt/-oZL' `P" zc c-' C« E01. CW, f6 Pg. /1211 tai service Risk Control Reimbursement Program APPLICATION AND PROJECT REQUEST FORM The Risk Control Reimbursement Program (RCRP) is a program created to encourage and assist TAC Risk Management Pool (TAC RMP) members in their risk control efforts, increase risk control participation and reduce costs associated with losses due to controllable risk. TAG RMP members may be reimbursed a predetermined amount to be used for approved risk control projects. TAC RMP members will be notified if a project is approved and the funds available for reimbursement. All members are encouraged to participate in the RCRP. TAC RMP members wishing to participate in the program must complete this RCRP Application and a Project Request Form for each project. The deadline to apply is July 1, 2016. i Member Name: Brazos County- Sheriffs Office Applicant Name: Wayne Dicky Address: 1835 Sandy Point Rd City/State/ZIP:. Bryan TX 77807 Phone: 979-361-4996 Email: wdickyc@brazoscountytx.gov I verify that all information submitted is true, correct and complete. I understand that any misrepresentation of facts or false statements contained herein may result in a denial of, or request from TAC RMP to return, Project Reimbursement funds. I understand and agree to the following: • Reimbursement amounts may only be used for the purchase of equipment, services and training for the project(s)approved. • TAC RMP may not approve reimbursement for every project submitted. • Applicants must be TAC RMP members and participate in the program line related to the project request. • Coverage in the related program line must be in effect at the time of application approval and reimbursement request. • Projects completed prior to project approval are not eligible for reimbursement. • Reimbursement Form and supporting documents for approved projects (receipts of project -related equipment purchases, training and/or services) must be received no later than Dec.1 of the program year. • Funds are limited; applications are approv4 based on merit. County Judge or Executive Director Title W10Y Date TEXAS AssOCIATION Of COUNTIES RisK MANAGEMENT Pool. / JAN2076 �OI. pg, Risk Control Reimbursement Program APPLICATION AND PROJECT REQUEST FORM Project Contact Name: Wayne Dirk Project Name: Brazos County Network Camera Add Reimbursement Amount Requested: $148,726 Check all coverage lines to he impacted by this project: 0Workers'Compensation ®Law Enforcement ❑Public Officials ❑Property ❑Auto Liability Project Description: Project Start/End Date: See Attachment August 2016 -December 2016 excelleef customer ` ., ,Sergi ce ,-� Item Name: New Cameras and Equipment Quantity: 50 Cost: More inf6ralafi0n Labor Quantity: Cost: and farms at Item Name: Programing Quantity: Cost: www,countyorg/rcrp. Item Name: Onsite Training Quantity: Cost: Estimated Total Cost $148,726 Location of Project: Brazos County Detention Center t Department Name: Brazos County heriff s Office Number of Employees Affected: 176 Number of Jail Beds (dapplicablal: 1089 Describe in detail how this project will help prevent or minimize claims/losses. See Attachment ' INTEIiNALUSE ONLY Describe the training that will be done in conjunction with this project. Project No See Attachment Please attach any other information regarding this project you would like to be considered. TEXAS ASSOCIATION Of COUNTIES RLsK MANAGEMENT POOL Vol. � �� Pg, /�� JANNHU Brazos County Network Camera Add Project Description: This project is to add a new server based Inmate and Facility surveillance system with 50 IP cameras. This project will allow us to more efficiently monitorthe facility and protect inmates and property. This technology can help us more accurately investigate incidents in the jail including assaults and vandalism. More camera angles and technology are required to help us stay in compliance with minimum jail standards and other legislative mandates such as the Prison Rape Elimination Act (PREA). Onsite training is provided by the vendor. We understand that the reimbursement program may not cover the entire cast of the project. ARGY. >S E C:U Project: Brazos County Network Camera Add Date: May 9, 2016 To: Ken Hayes Brazos County Maintenance 206 North Washington Bryan Texas 77803 From: MCS Detention & Security Division Brian Hinkle Service Manager ARGYLE .:S. E.G tJ' R I,T Y bhinkle onarovlesecuritv.com 12903 Delivery Drive San Antonio, Texas 78247 Office: (210) 798-2939 Mobile: (210) 859-8253 oew�..ri isi PPai COMIC Project Quote #: 70-2016-378 MCS is pleased to provide this security proposal for your review and consideration. All system components have a warranty for a period of one (1) year, unless otherwise specified, against all defects in material and workmanship. This proposal shall remain firm for period of (30) days from the submitted date. MCS payment terms are net (30) days wlth progressive billing. www.nrgvlesecuritv.com ARGYLE lillifire Scope of Work Provide 50- New fixed mini dome Network Cameras. 3- New Samsung Video Servers (192 camera total capacity) 28-4 Ch Samsung Video Encoders. 7 - Video Encoder Chassis 7—Video Distribution amps 7- New Video Display computers with monitors Labor Programming Travel, Perdiem and Lodging Remove 7 Existing Pelco DVRs and replace with 3 New Samsung Network Video Servers. Each server will have 12 terabytes of storage. Each Server will accommodate 64 cameras One new equipment cabinet will be provided to hold the new equipment. The cabinet will be installed next to the existing CCTV cabinets. All of the new cameras will be surfaced mounted on the ceilings in the dayrooms and detention center areas. All camera cabling will be run to the existing equipment room. New NVR servers will be connected to the existing DVR network. All video review stations will be updated with the new server video control software. All network cabling will be run above the ceiling "free air' conduit will not be installed. Camera Icons will be added to the Touch Screen Control System Software. Seven new video display computers will be provide to provide camera call up of all cameras on the NVR System. Existing analog cameras will be connected to video input encoders and will remain viewable on the existing Pelco Matrix system. All cameras network and analog will be viewable with the NVR system. All existing viewing station computers connected to the existing DVRs can have the new Samsung Video Control Software loaded on them to view the new equipment. 2 1 P a g e www.nrevl esecuri ty.co m Vol.��_ Pg. �� AR G Y L E pfirC SEC.0 RI'TY IWRJ Iasi Installation Requirements: Conduit and Cable: 120 volt power is excluded from this quotation Conduit is excluded from this quotation a1i Warranty: Argyle Security offers a standard one (1 year) (365 days) warranty on all labor and material included in this project. Components noted to have more than one year of warranty will be warranted by the manufacturer with a [3] year warranty. All system components provided in this proposal are warranted against all defects in material and workmanship. Any existing wire, components, devices or conditions will not be covered in the agreement. Sales Tax: Sales Tax is not included in this proposal, if the facility is Tax Exempt please forward exemption letterfor our records. Training: Argyle Security will provide training to the facility for Administration, Operator and Maintenance Excluded; (if applicable to this installation) Repair to existing devices not functioning (quote on cost will be provided) Bond Licensing and permits 3 1 P a g e wwvv.areylesecuritv.com Vol. _ PC, 7 G Total System Cost including: Labor Material Programming Onsite Training TOTAL PROJECT COSTS: $148,726.00 NOTE: SITE ASSESSMENT AND PLANNING MEETING WITH OWNER WILL BE A SEPARATE CHARGE OUTSIDE OF THIS CONTRACT Thank you for allowing MCS the opportunity to participate in this project. If you would like us to proceed with the scope of work as outlined in this proposal, please sign below and fax directly to our office. Sincerely, Brian Hinkle Service Manager MCS AUTHORIZED SIGNATURE By signing below, I accept this proposal and agree to the Terms and Conditions contained herein. Pl�b9[�LR9•�J_1L1� DATE AUTHORIZED SIGNATURE PRINTED NAMEMTLE 4JPage www.nrgylesecurity.com Vol. ARC Y.L. E o� 15i CU R I TY r�lo Total System Cost including: Labor Material Programming Onsite Training TOTAL PROJECT COSTS: $148,726.00 NOTE: SITE ASSESSMENT AND PLANNING MEETING WITH OWNER WILL BE A SEPARATE CHARGE OUTSIDE OF THIS CONTRACT Thank you for allowing MCS the opportunity to participate in this project. If you would like us to proceed with the scope of work as outlined in this proposal, please sign below and fax directly to our office. Sincerely, Brian Hinkle Service Manager MCS AUTHORIZED SIGNATURE By signing below, I accept this proposal and agree to the Terms and Conditions contained herein. Pl�b9[�LR9•�J_1L1� DATE AUTHORIZED SIGNATURE PRINTED NAMEMTLE 4JPage www.nrgylesecurity.com Vol. Closed Sessions Before the Act was codified as Government Code chapter 551 in 1993, a single provision encompassed the present sections 551.073 and 551.072 295 The authorities construing the statutory predecessor to section 551.072 may be relevant to section 551.073296 6. Section 551.074. Personnel Matters Section 551.074 authorizes certain deliberations about officers and employees of the governmental body to be held in executive session: (a) This chapter does not require a governmental body to conduct an open meeting: (1) to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; or (2) to hear a complaint or charge against an officer or employee. (b) Subsection (a) does not apply if the officer or employee who is the subject of the deliberation or hearing requests a public hearing297 This section permits executive session deliberations concerning an individual officer or employee. Deliberations about a class of employees, however must, be held in an open session298 For example, when a governmental body discusses salary scales without referring to a specific employee, it must meet in an open session. 299 The closed meetings authorized by section 551.074 may deal only with officers and employees of a governmental body; closed deliberations about the selection of an independent contractor are not authorized .3M Section 551.074 authorizes the public officer or employee under consideration to request a public hearing.301 In Bowen v. Calallen Independent School District, 302 a teacher requested a public hearing concerning nonrenewal of his contract, but did not object when the school board moved to go into executive session. The court concluded that the school board did not violate the Act. 303 Similarly, in 295 See Act of Mar. 28, 1973,63d Leg., R.S., ch. 31, § 2, 1973 Tex. Gen. Laws 45,46 (former article 6252-17, § 2(f), Revised Civil Statutes). 2" See, e.g., Dallas Cnty. Flood Control Dist. No. I v. Cross, 815 S.W.2d 271,282-83 (Tex. App.—Dallas 1991, writ denied). 2" TEx. Gov'T CODE ANN. § 551.074. 291 Gardner, 21 S.W.3d at 777; Tex. Att'y Gen. Op. No. H-496 (1975) (construing predecessor to Government Code, section 551.074). 299 See Tex. Att'y Gen. Op. No. H-496 (1975). 300 Swate v. Medina Canty. Hosp., 966 S.W.2d 693,699 (Tex. App.—San Antonio 1998, pet. denied); Bd of 7)s. v. Cox Enters., Inc., 679 S.W.2d 86, 90 (Tex. App.—Texarkana 1984), afjd in part, rev'd in part on other grounds, 706 S.W.2d 956 (Tex. 1986); Tex. Att'y Gen. Op. No. MW -129 (1980) at 1-2; see also Tex. Att'y Gen. Op. No. DM - 149 (1992) at 3 (concluding that members of advisory committee are not public officers or employees within personnel exception). 301 TEx. Gov'T CODE ANN. § 551.074(b); see City of Dallas, 737 S.W.2d at 848; Corpus Christi Classroom Teachers Assn v. Corpus Christi Indep. Sch. Dist., 535 S.W.2d 429, 430 (Tex. Civ. App.—Corpus Christi 1976, no writ). 302 Bowen v. Calallen Indep. Sch. Dist., 603 S.W.2d 229 (Tex. Civ. App.—Corpus Christi 1980, writ ret d n.r.e.). ' Id at 236; accord Thompson v. City ofAuslin, 979 S.W.2d 676, 685 (Tex. App.—Austin 1998, no pet.). 2014 Open Meetings Handbook • O ce of the Attorney General 45 V, as. ? 3 Pg /� 9 h Risk Control Program APPLICATION AND .1 !• .' REQUEST 1. Please complete the Application and Project Request Farm for each project requested. The Risk Control Reimbursement Program (RCRP) is a program created to encourage and assist'FAC Risk Management Pool (TAC RMP) members in their risk control efforts, increase risk control participation and reduce costs associated with losses due to controllable risk. TAC RMP members may be reimbursed a predetermined amount to be used for approved risk control projects. TAC RbIP members will be notified if a project is approved and the funds available for reimbursement. All members are encouraged to participate in the RCRP. TAC RMP members wishing to participate in the program must complete this RCRP Application and a Project Request Form for each project. The deadline to apply is July 1, 2016. Member Name: Brazos County -Sheriffs Office Applicant Name: Wayne Dicky Address: 1835 Sandy Point Rd City/State/ZIP: Bryan TX 77807 Phone: 979-361-4996 Email wdic4(@brazoscounWx.gov I verify that all information submitted is true, correct and complete. I understand that any misrepresentation of facts or false statements contained herein may result in a denial of, or request from TAC RMP to return, Project Reimbursement funds. I understand and agree to the following: • Reimbursement amounts may only he used for the purchase of equipment, services and training for the project(s) approved. • TAC RMP may not approve reimbursement for every project submitted. • Applicants must be TAC RMP members and participate in the program line related to the project request. • Coverage in the related program line must be in effect at the time of application approval and reimbursement request. • Projects completed prior to project approval are not eligible for reimbursement. • Reimbursement Form and supporting documents for approved projects (receipts of project -related equipment purchases, training and/or services) must be received no later than Dec.1 of the program year. • Funds are limited: applications are approved based on merit. County Judge or Executive Director Date ✓��. i� .._._ [.. t.. ......- ....:�- ..amu,. ...�:.,, .4., .. u. e: .[. +_..>_.. U., _..::::�.. .-...._..::, .. c.. .�..'.. Y[.... TEXAS ASSOCIATION Of COUNTIES POOL �c/ ��'jj r-�o(. C� RIsic MANAGEMENT IV t—g,_ JAN2016 .. Members of the exas.Hssaamauan of Counties Risk. "enjoy an array of '. benefits,'.including coverage tailored .y to meet the needs of Texas counties valuable risk service,: l`.Piojact h Assigned by Risk Control Reimbursement Program APPLICATION AND PROJECT REQUEST FORM Project Contact Name: WayneDicky Project Name: Guardian RFTD inmate_ Monitoring_ System Reimbursement Amount Requested: $36norl ❑Workers' Compensation ®Law Enforcement ❑Public Officials ❑Property, ❑Auto Liability Project Description: Project Start/End Date: Cee Attachment August 2016 -December 2016 Item Name: Guardian RFID Mobile Device Quantity: 12 Cost: $25,140 Item Name: License Fee Quantity: 17 Cost: $8,340 Item Name: Extended Battery Quantity: 6 Cost: $600 Item Name: Belt Holster for Mobile Computerouantity: i2 Cost: $360 Location of Project: Brazos County Detention Center Department Name: Brazos County Sheriffs Office Number of Employees Affected: 176 Number of Jail Beds (if applicable): 1089 Describe in detail how this project will help prevent or minimize claimsllosses. See Attachment Describe the training that will be done in conjunction with this project. See Attachment Please attach any other information regarding this project you would like to be considered. Poor.TEXAS AssocIATION' of COUNTIES RISK MANAGE-MENT r . VOL�jl i • Guardian RFID Inmate Monitoring System Project Description: This project is to outfit all of the Brazos County Detention Center Housing Units with Guardian RFID mobile units and RFID Tags. This inmate monitoring system would allow us to record movement and wellness checks but more importantly offers us the ability to more accurately insure that these checks are done in accordance with minimum jail standards. This technology will help minimize claims by helping us monitor medical/mental health issues so that we can intervene at early stages instead of responding to a crisis after the fact. Also, just having the system installed and in use shows our dedication to the safety and security of those in our care. That alone can prevent or minimize claims or losses. Onsite training for end users and administrators is provided by the vendor. We understand that the reimbursement program may not cover the entire cost of the project. Fyo 1 - Pg' �3a Company Address 6900 Wedgwood Rd. N, Suite 440 Maple Grove, MN 55311 US Quote Name BrazosCoTX - System Expansion Quote Number 00001479 Created Date 4127/2016 Expiration Date 1012712016 Prepared By Ken Dalley Jr. Contact Name Brandon Henderson Phone (612) 208-6025 Phone (979) 361-4818 Email ken.dalley.lr@codexcorp.com Email bkhenderson@brazoscountyix.gov Fax (877) 842-6339 fax 979-361-4170 Bill To Name Brazos Co. TX Ship To Name Brazos Co. TX Bill To 1700 Hwy 21 W Ship To 205 East 27th Street Bryan, TX 77803-5359 Bryan, TX 77803 USA 0 GUARDIAN RFID® Mobile License Per Device License Software $695.00'. 5695.00 i 12.00 $8,340.00 BIP -6000 -AS Mobile Device w/ 3 Yr Premium Warranty (Charge Only Cradle) Hardware $2,095.00:1 $2,095.00 12.00 $25,140.00 BIP -6000 Extended battery (5200mAh) Hardware $100.00 , $100.00 6.00 $600.00 Bell Holster with Top Strip - BIP -6000 Mobile Computer Hardware $29.95 $29.95 12.00 $359.40 Subtotal 534,439.40 Discount 0.00% Total Price $34.439.40 Shipping and $75.00 Handling Grand Total 534,514.40 Risk Control Reimbursement Program APPLICATION AND PROJECT REDUEST FORM The Risk Control Reimbursement Program (RCRP) is a program created to encourage and assist TAC Risk Management Pool (TAC R%IP) members in their risk control efforts, increase risk control participation and reduce costs associated with losses due to controllable risk. TAC RMP members may be reimbursed a predetermined amount to be used for approved risk control projects. "PAC RNIP members will be notified if a project is approved and the funds available for reimbursement. All members are encouraged to participate in the RCRP. TAC RMP members wishing to participate in the program must complete this RCRP Application and a Project Request Form for each project. The deadline to apply is July 1, 2016. Member Name: Brazos County - Sheriffs Office Applicant Name: Wayne Dicky Address: 1835 Sandy Point Rd City/State/ZIP: Bryan TX 77807 Phone: 979-361-4996 Email: wdic400 brazoscoun[ytx eov I verify that al{ irformation submitted is true, correct and complete. I understand that any misrepresentation of facts or false statements contained herein may result in a denial of, or request from TAC RMP to return, Project Reimbursement funds. I understand and agree to the following: • Reimbursement amounts may only be used for the purchase of equipment, services and training for the project(s) approved. • TAC RMP may not approve reimbursement for every project submitted. • Applicants must be TAC RMP members and participate in the program line related to the project request. • Coverage in the related program line must be in effect at the time of application approval and reimbursement request. • Projects completed prior to project approval are not eligible for reimbursement. • Reimbursement Form and supporting documents for approved projects (receipts of project -related equipment purchases, training and/or services) must be received no later than Cec. 1 of the program year. • Funds are limited, applications are approved based on merit. County Judge or Executive Director Title Date TEXAS ASSOCIATION Of COUNTIES 0�3Pg•-/� RISK MANACEMFNT POOL V(1. JAN2016 Members of the r s enjoy an array of benefits; including'.;: coverage_ tailored' i Risk Control Reimbursement Program APPLICATION AND PROJECT REQUEST FORM Project Contact Name: Wayne Dicky Project Name: Jail Electronic Medical Records Reimbursement. Amount Requested: $68,000 ❑Workers' Compensation MLaw Enforcement ❑Public Officials ❑Property ❑Auto Liability Project Description: Project Start/End Date: See Attachment August 2016 -December 2016 Item Name: System Setup and Training Quantity: 1 Cost: $25,000 Item Name: Lab/Drug/Radiology, Interface Quantity: 1 Cost: $15,000 Item Name: Monthly License Fee Quantity: 12 Cost: $14,400 Item Name: Hardware Quantity. 10 Cost: $16,550 Location of Project: Brazos County Detention Center Department Name: Brazos County Sheriffs Office Number of Employees Affected: 17 Number of Jail Beds (if applicable): Describe in detail how this project will help prevent or minimize claims/losses. See Attachment Describe the training that will be done in conjunction with this project. See Attachment Please attach any other information regarding this project you would like to be considered. TEXAS ASSOCIATION Of COUNTIES / RISK MANAGEMENT POOL L7Iz JAN2016 Project Description: This project would make all jail medical records electronic. Our current system uses paper only and requires research to see a complete medical history. This project will increase our ability to determine who can be treated onsite and who needs to be transported offsite for treatment. Having access to an inmate's medical history immediately is critical to making treatment decisions. This project also helps us comply with Medical Records Storage requirements from the Texas Commission on Jail Standards. Online training is included in the initial setup fee and optional onsite training is available for an additional fee. We understand that the reimbursement program may not cover the entire cost of the project. Jail Electronic Medical Records Project Description: This project would make all jail medical records electronic. Our current system uses paper only and requires research to see a complete medical history. This project will increase our ability to determine who can be treated onsite and who needs to be transported offsite for treatment. Having access to an inmate's medical history immediately is critical to making treatment decisions. This project also helps us comply with Medical Records Storage requirements from the Texas Commission on Jail Standards. Online training is included in the initial setup fee and optional onsite training is available for an additional fee. We understand that the reimbursement program may not cover the entire cost of the project. CorEMR -Costs and Contract • 4121/2016 Cost Proposal Quantity Extended Description Unit Costs Costs, ,.SOF.TWARE : , . System Set-up Fee $25,000.00 $25,000.00 System Installation On -Line Training Forms Customization Jail Interface Pharmacy Interface Laboratory Results Interface (optional) $5,000.00 $5,000.00 0 Radiology Report Interface (optional) $5,000.00 $5,000.00 0 Drug Interaction—Yearly Fee (optional) $5,000.00 $5,000.00 4 Days On -Site Training (optional) $6,000.00 $6,000.00 12 Monthly License Fee $1,200.00 $14,400.00 $51,400.00 .Total1sthearCosts $51,400.00 Notal Su6se iierifYear'Costs, `.. %i $19,400.00 This proposal is good for Ninety (90) Days starting from 1, 2016. Hardware is not included in this proposal. Please contact me if you have any further questions. Prices quoted are negotiable based upon your operating budgets and needs. We want to make this a realistic project for you. We look fonvard to working with your facility. Estimated Hardware Pricing — provided to assist with budget calculations. The County would be responsible for the purchase of the required hardware. CorEMR would work with all parties involved to determine the correct configuration required to implement the software. Storage Requirements - Space required depends mostly on scanned document and uploaded file usage. Every 5,000 scanned document pages requires about 1GB of disk space. Besides the use of scanned documents for historic chart information, typical facilities scan 5 to 10 pages per inmate per year. For example, a facility with an average daily population of 1000 might scan 10,000 to 20,000 document pages per year. Additional capacity should be added according to the facilities other document storage needs. For example, facilities who store lab work within CorEMR will need to add additional capacity. Vol. CorEMR -Costs and Contract • 4/21/2016 Hardware Costs Dell 520 Rack Mount Server (Database) 1 $6,200.00 $6,200.00 Dell 530 Rack Mount Server (Application) 1 $5,800.00 $5,800.00 Dell Laptops 3 $800.00 $2,400.00 Symbol LS2208 Barcode Scanner 1 $200.00 $200.00 Topaz LCD 1X5 T-L462-HSB-R Signature Pad 3 $350.00 $1,050.00 Fujitsu fi-6130 Document Scanner 1 $900.00 $900.00 Total Hardware Costs 1 $16,550 Mark L. Bodenschatz National Sales Director 801-225-0317 x111 mbo dens chatzO.corem r.com Vol. o{ 7 P9._/�� AMENDMENT This amendment ("Amendment") is made this _� day of nQ 2016 by and between Tyler Technologies, Inc. ("Tyler") and Braves County, Texas ("Client'). WHEREAS, Tyler and Client are parties to an agreement dated January 13, 2015 ("Agreement"); WHEREAS, Client has elected not to pursue development of Civil Papers AG Billing; WHEREAS, Client has elected to repurpose 130 Development hours; WHEREAS, Client desires to replace development of Civil Papers AG Billing with Conversion development related to their Laser Fiche Images; and WHEREAS, the Parties desire to reallocate the aforementioned hours in the Agreement to provide for the said Laser Fiche Images development and conversion as outlined below and increase the general pool of hours available for Integrations. NOW THEREFORE, in consideration of the mutual promises hereinafter contained, Tyler and the Client agree as follows: 1. 130 hours are hereby removed from the Development line item for Professional Services in the Investment Summary (70 hours of Development remain and are intended to be used for the Laser Fiche development and conversion project). 2. 17 hours are hereby added to the Project Management line item for Professional Services in the Investment Summary (18.5 of the 130 hours removed from the Development line item equate to 17 hours of Project Management based on the rate difference). The parties anticipate utilizing sixty (60) of the new total of Project Management hours for the tasks to be performed with the additional Integrations hours reallocated below. 3. 111.5 hours are added to the Integrations line item for Professional Services in the Investment Summary (111.5 hours is the balance remaining of the 130 hours after conversion of the 18.5 hours to Project Management). 4. The attached Schedule I incorporates the changes made above and hereby replaces Exhibit C, Price Proposal of the Agreement. 5. The attached Schedule 2 hereby replaces in its entirety Exhibit F of the Agreement. Schedule 2 reflects the removal of the development effort for Civil Papers AG Billing and the addition of Conversion of images on Laser Fiche as a new payment milestone, including the reallocation of Development and Project Management hours in the payment milestone related thereto. 6. The terms and conditions of the original Agreement, except as amended heroin, shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this Amendment as of the dates set forth below. Tyler chnu 'e s, Inc.% J Brazos Cou ty, Tei By: i%By: j Name./� - 1 �. �� Name; (1l/_(Aan e Pr rJ Title: Ct }2tt- 1 xY Lz !_i Cly J Title: lI _ P\I ,yM-1. Date: 1 ! /1 1, �4 /LC 7af �X ? Date:_{ 7_ Y IF Vol. o�3C� 1:)9.._/�3j SOFTWAAE PRODUCTS UCENSE FEE Odyssey Case Manager- Enterprise, Ali Case Types $848,000 Odyssey Finandal Manager (Full GL Lite) $43,000 Odyssey Attorney Manager $86,000 Odyssey Low Enforcement $85,000 Odyssey Jail Manager $250,000 SesslonWorks Judge Edition (6 Licensee for Courtroom Use) $40,000 NorthPolMe Classification System $20,340 Brazos Ticket Writer $5,000 Case Manager and Jail Toolkits $75,000 Jail Data Export (Enterprise) $19,000 Mugshots $29,000 VINES $7,000 Livescan $5,000 TDEJ( $7,000 aSignatures Included Record on Appeals $13,000 Public Access Included Enterprise Custom Reporting Included SessionSync Included ePayments` Included DPS e -Citations Included Batch ScanningNVorkBow Included eDiscovery Included eCharging Included A 100% upon contract execution $1,531,340 PROFESSIONAL SERVICES HOURS RATEMR. TAM AMOUNr Project Management 2,257 $166.00 $372,406 Date Conversion 2,052 $152.00 $311,904 Development (Laser Fiche) 70 $152.00 $10,640 Integrations 2,611.5 $152.00 $396,948 Business Process Review 128 $152.00 $19,458 Setup, Configuration & Consulting 4,052 $152.00 $707,104 Training 8 Go -live Assistance 2,480 $141.50 $350,820 TOT'1iW 6EINR.E9 $2,169,377 $178,080 $9,030 $17,860 $17,850 $52,500 $8,400 $4,271 $1,050 $11,260 $3,990 $6,09D $1,470 $1,050 $1,470 $2,730 $321,581 Upon Contract Emeullon 10IILtIC APfRY $3,71M,7117 ' ePaymems fundlonallty U included In the Odyssey appllcatlon, Use of the ePayments lunctlonallry Is condaloned on execedan of separate ePayments agreements omtalning terms and conditions spednc to she ePayments application, Induding fees assoented therewith Vol. 4>Lzo Py. J Schedule 2 Brazos County Service and License Milestones, Exhibit F, Revised 04/21/2016 Pots MVMC d bored on 2CnMy 15, 2015 oonROtr Delivery of Infrastructure Plan Completion of Business Process Review (All offices) Client approval of Scope, Plan, Schedule Set Up and configuration Case Manager Non -Criminal Criminal Justice Courts Civil Papers Attorney Manager (County, District Attorney) Jall Conversion Load source Data Intermediate File Layout Loaded Conversion Prep Complete Data Push Interation 1 Data Push Interation 2 Data Push Interation 3 Final Conversion Validation Push Training SME Commence training for Clerks, Courts Commence training for Justice Courts (including Civil Papers) Commence training for Attorney Manager Commence training forlall Commence training for Criminal Integration Process Commence training for Financials End user Training and Delivery Plan Commence training for Case manager Commence training forJustice Courts Commence training for Attomey Manager Commence training for Jali and Civil Papers Completion of Forms Workshop Conversion of Images on Laser Fiche Integrations API Toolkit and Plan Integration CPD Documents Complete Completion of Integration Testing Go -live Past Go-LJve Support Follow up Training Other Record on Appeal Session Works Judge Edition 2/11/2015 3/6/2015 $ 9,728 $ 8,250 $ 17,978 4/20/2015 6/10/2015 $ 17,062 $ 2,394 $ 19,456 4/27/2015 6/25/2015 $ 67,427 $ 49,500 $ 116,927 6/25/2015 8/24/2015 $ 104,880 $ 16,500 $ 121,380 $ 104,880 $ 16,500 $ 121,380 8/31/2015 9/7/2015 $ 76,000 $ 16,500 $ 92,500 9/28/2015 10/22/2015 $ 76,000 $ 16,500 $ 92,500 8/24/2015 8/31/2015 $ 100,585 $ 16,500 $ 117,085 9/7/2015 9/28/2015 $ 207,150 $ 16,500 $ 223,650 4/27/2015 4/30/2015 $ 23,800 $ 7,250 $ 31,050 6/30/2015 $ 39,150 $ 7,250 $ 46,400 8/1/2015 $ 57,544 $ 7,250 $ 64,794 12/29/2015 4/17/2016 $ 49,640 $ 7,250 $ 56,890 3/16/2016 6/8/2016 $ 49,640 $ 7,250 $ 56,890 5/26/2016 6/8/2016 $ 49,640 $ 7,250 $ 56,890 7/25/2016 7/27/2016 $ 49,640 $ 7,250 $ 56,890 6/25/2015 7/17/2015 $ 11,320 $ 3,300 $ 14,620 7/29/2015 8/3/2015 $ 11,320 $ 3,300 $ 14,620 8/17/2015 8/21/2015 $ 11,320 $ 3,300 $ 14,620 7/21/2015 7/27/2015 $ 11,320 $ 3,300 $ 14,620 8/3/2015 8/5/2015 $ 11,320 $ 3,300 $ 14,620 8/31/2015 9/7/2015 $ 11,320 $ 3,300 $ 14,620 5/31/2015 7/3/2015 $ 17,425 $ 5,000 $ 22,425 7/27/2016 8/29/2016 $ 17,425 $ 5,000 $ 22,425 8/29/2016 9/15/2016 $ 17,425 $ 5,000 $ 22,425 8/15/2016 8/23/2016 $ 17,425 $ 5,000 $ 22,425 7/27/2016 9/20/2016 $ 17,425 $ 5,000 $ 22,425 10/23/2015 11/30/2015 $ 31,400 $ 10,220 $ 41,620 $ 10,640 $ 2,805 $ 13,445 10/112015 10/19/2016 $ 55,000 $ 17,500 $ 72,500 10/20/2015 1/1/2016 $ 90,000 $ 16,367 $ 106,367 1/12/2016 9/25/2016 $ 90,000 $ 16,367 $ 106,367 9/28/2016 $ 80,000 $ 10,850 5 90,850 10/20/2016 $ 80,000 $ 33,020 5 113,020 12/2/2016 12/8/2016 $ 76,005 $ 5,280 $ 81,285 10/19/2016 $ 26,144 $ 4,950 $ 31,094 10/19/2016 $ 17,024 $ 3,300 $ 20,324 Totals ,. 375,353 2,169,377 is __ r License PaYment.Milesto_nes ''' � .,:.�.a � � . _s�:� a :� -„" `. . '��>....: 1 Vol. '�' 366 Schedule 2 Brazos County Service and License Milestones, Exhibit F, Revised 04/21/2016 Contract Signing 5 255,223 End of Project Quarter 1 $ 255,223 End of Project Quarter 2 $ 255,223 End of Project Quarter 3 $ 255,223 End of Project Quarter 4 $ 255,223 End of Project Quarter 5 $ 2551225 Retention (S% withheld from above milestones) 30 days from go -live with no Severity 1 or 2 Defeats Vol. ' J P9 /L�� $ 185,036 2 June 1, 2016 Brazos County Purchasing Department 200 SOU"I'H TEXAS AVE SUITE 352 BRYAN, TX 77803 PHONE (979) 361-4290 FAX (979) 361-4293 Gendron & Thibodeaux Phone: 979-775-9500 219 N Main St. Suite 302 Fax: Bryan, TX 77803 Email: e ndron@suddentink.com Attn: Patrick Gendron Re: Renewal of Contract for Legal Representation to Intllgent,Inverriles —Contract # 17-0078 Brazos County would like to exercise the renewal option for Legal Representation to Indigent Juveniles — othenvise known as contract # 17-007, previously known as 2015-59, for the Brazos County. All terms and conditions shall remain the same with the exception that there will be a price increase from $205,000.00 per year to $225,000.00 per year. There Perm of the renewal will be from October 1, 2016 to September 30, 2017. To accept the renewal option, please fill out the information and sign below. Return this letter by email to Iwilliams@brazoscountytx.gov or fax to (979) 361-4293 and submit an original and an updated Certificate of Insurance by mail to the address listed above. Please return acceptance as soon as possible. If you have any questions, I may be reached at (979) 361-4294. Contact Name: Patrick Gendron Telephone:979-775-9500 E-Mail:gendron(a)suddenlinkmail com Fax:979-775-0026 GEN ON & THIBODEAUX Patrick Gendron B OS COU Duane Peters, County Judge Karen McQueen, CountyC e� 6/3/20'16 Date �Wlb — Date Date -57 Vol. ��7 pg,>�I 0 AGREEMENT FOR LEGAL REPRESENTATION OF ELIGIBLE INDIGENT JUVENILES This contract, which is effective upon execution by the Brazos County Commissioners Court, is between Gendron and Thibodeaux referred to as "Contractors" and Brazos County, a political subdivision of the State of Texas "County." This contract supersedes any and all earlier contracts between these parties for the specified services. WHEREAS, Texas law mandates the provision of legal representation for juvenile indigents accused of a crime; and WHEREAS, pursuant to controlling state and/or federal law, the sum provided for therein may be determined by contract between the County and responsible attorneys; and WHEREAS, Contractors are attorneys who are qualified by reason of education, professional accreditation, experience, preparation, equipment, organization, staffing and facilities to provide the services contemplated by this contract on behalf of the County; and WHEREAS, the County has determined that the program contemplated herein to be performed by Contractor is within its legal authority to grant and will provide competent legal representation to indigent juvenile citizens financially unable to employ counsel; and WHEREAS, the Appointing Authority is the committee of judges comprised of the 85th District Court Judge, 361st District Court Judge, 272nd District Court Judge, Judge of County Court at Law # 1, and Judge of County Court at Law #2; and WHEREAS, it is in the public interest that the County contract with Contractor to render the usual and customary legal services where required by law to be provided to juvenile individuals, NOW, THEREFORE, the parties hereto agree: I. TERM OF CONTRACT The Contractors will begin accepting appointments under this Contract to represent indigent juveniles on October 1, 2015, and will cease to be appointed to cases after September 30, 2016, unless a contract is renewed between the County and the Contractors before October 1, 2016. The Contract may be extended as provided in Proposal Request No. 2015-59 Section "Procedures for Renewal of Contract" incorporated and attached hereto. Contract for Legal Representation of Eligible Indigent Juveniles Vol. 3 _. Pg. A/ 1 II. SCOPE OF CONTRACT Legal representation shall be provided as detailed in Request No. 2015-59. Beginning on the start date of this contract, the Contractors will be jointly appointed counsel to criminally accused juveniles from indigent families. III. MINIMUM ATTORNEY QUALIFICATIONS AND STANDARDS OF REPRESENTATION The minimum attorney qualifications shall be as specified in Request No. 2015-59. The Contractors shall provide Zealous legal services to all clients in a professional, skilled manner consistent with all applicable laws and the Texas Disciplinary Rules of Professional Conduct. IV. DURATION OF REPRESENTATION The Contractors have the responsibility to complete all cases once representation is commenced during the term of the contract. V. SUBSTITUTION OF ATTORNEYS The Contractors shall be substituted only according to the terms as specified in Request No. 2015-59. VI. CASELOAD LIMITATIONS The maximum number hearings that each attorney is allowed to perform under this Contract are seventy (70) hearings per week. VII. CONFLICTS OF INTEREST The procedures for dealing with conflicts of interest as specified in Request No 2015.59 shall be followed. VIII. INVESTIGATORS AND EXPERTS t EXPENSES Pursuant to Request No. 2015-59, the Contractors will be solely responsible for all routine expenses associated with the representation of indigent juveniles to which appointed. Contract for Legal Representation of Eligible Indigent Juveniles Vol. �S <,' to pg. /�_I� There shall be no additional compensation or reimbursement due on any case without the express, written approval of the Juvenile Court having jurisdiction over the case. IX. COMPENSATION AND PAYMENT PROCESSES The sum TWO HUNDRED FIVE THOUSAND and no./1.00 DOLLARS ($205,000.00) is to be paid to the Contractors in twelve (12) equal installments of SEVENTEEN THOUSAND AND EIGHTY THREE and .83/1.00 DOLLARS ($17,083.33) on the 1st of each month beginning November 1, 2015, and continuing thereafter until October 1, 2016. Payment shall be made as specified in Request No. 2015-59 according to the requirements of the Brazos County Auditor. Payment is to be made to the "Indigent Juvenile Operating Account" unless otherwise specified by the Contractors. For cases assigned but not disposed within the term of the contract, the Contractors shall be compensated according to the regular schedule of fees for services provided to attorneys representing indigent juvenile clients. X. REPRESENTATION 1. The Contractors reserve the right to designate which attorney shall perform the various aspects of the representation of indigent juveniles. 2. Contractor's legal representation shall he of sufficient quality to meet all constitutional, statutory and case law requirements. 3. Contractor(s) shall complete all legal representation and support services for indigent juvenile individuals if property appointed to represent such accused consistent with Texas law. Such services shall include but not be limited to: • all necessary court appearances. • legal research. • investigative services if necessary • services of an interpreter which are required outside of court. • preparation and necessary appearances in pretrial or during trial writ proceedings. • preparation of briefs and other necessary legal documents. • defense -required court reporter transcripts not statutorily mandated. • assistance to indigents in filing notice ofappeal and other legal documents pursuant to Contractor's representation. 4. Contractor(s) shall render all professional legal services reasonably required from the time of appointment to and including final adjudication or disposition in the Juvenile Court and, as necessary, filing notice of appeal, if any, and other legal documents pertaining thereto. Contract for Legal Representation of Eligible Indigent Juveniles 3. Vol.��-- 5. Conlractor shall maintain all appropriate attorney case records and shall assure prompt inspection or transmission of copies of same upon order of the Court to any successor Contractor or private counsel on appeal regarding active cases or to the person represented. XI. INDEPENDENT CONTRACTOR 1. The parties agree that this contract does not create the relationship of attorney and client nor employee and employer between Contractors and the County. Contractors are independent contractors at all times. 2. Each Contractor shall at all times be, deemed independent and shall be wholly responsible for the manner in which it performs the service required by the terms of this contract. 3. Each Contractor exclusively assumes the responsibility for the acts of its subcontractors, associates and employees relative to the services provided during the term and scope of their employment. 4. Each Contractor shall not delegate nor assign any rights or obligations hereunder, either in whole or in part, without prior written consent of the appointing committee and the County. XII. INDEMNIFICATION Contractors each agree to indemnify, defend, and save harmless the County and to procure and maintain professional liability insurance. XIII. RIGHT OF TERMINATION 1. This contract can be terminated upon thirty (30) days written notice by or to the County. 2. Notwithstanding paragraph (1.) above, failure of either Contractor to comply with the terms of this contract and any reasonable directions by, or on behalf of the County, pursuant thereto, shall constitute a material breach of the contract by Contractor, and, in addition to any other remedy authorized by law, the County shall have the right to terminate the contract immediately. Failure to exercise this right of termination shall not constitute waiver of such right, which may be exercised at any subsequent time. This contract may be terminated, at the option of the County, upon the occurrence of any of the following: a. Violation of any material provisions of the contract; b. Institution of proceedings by, or against, Contractor pursuant to the bankruptcy laws of the United States; Contract for Legal Representation of Eligible Indigent Juveniles C. Suspension of business operations, failure or receivership of Contractor(s) d. Assignment of the contract without prior written approval; e. The institution of disciplinary proceedings against either Contractor by the State Bar of Texas f The commencement of criminal prosecution of either Contractor or g. Cancellation or other discontinuance of malpractice insurance liability coverage. 3. Upon expiration or termination (by cancellation or otherwise), unless specifically relieved by the Courts, each Contractor shall be required to complete representation of all clients in all cases where previously appointed by the Court. XIV. RIGHT OF AUDIT Contractors will provide to the County Auditor written information regarding hearing outcomes on respective assigned cases every thirty days prior to receiving a disbursement for services performed therein. XV. RECORDS RETENTION Each Contractor shall maintain for a minimum of five (5) years past the date of final payment under this Agreement or until the Juvenile's 21st birthday, whichever occurs later, all records and supporting documents pertaining to Contractor's respective assigned cases. XVI. GOVERNING LAW AND VENUE: The validity of the Agreement and all matters pertaining thereto shall be governed and determined by the Constitution and the laws of the State of Texas. Venue for any suit filed against Brazos County shall be Brazos County, XVII. NOTICE Except where oral notice is specifically allowed or required under this Agreement, any notice provided hereunder by any party to another shall be in writing and may be either (1) delivered by hand to the party or the party's designated agent; (2) deposited in the United States mail, postage paid; (3) transmitted by telecopy; (4) transmitted by electronic mail transmission, or (5) delivered by a reputable courier service. Contract for Legal Representation of Eligible Indigent Juveniles Vol. XVI1I. SEVERABILITY In the event that a court finds any provision of this Agreement invalid and/or unenforceable, both parties agree the remaining provisions shall remain valid and in force. xix ADDITIONAL TERMS L Incorporation of RFO No. 2015-59 Any other requirements of Request No. 2011-33 that are not specifically noted in this Contract are incorporated into this Contract. Contract for Legal Representation of Eligible Indigent Juveniles 3 2. Available Funds Contractors expressly acknowledge that all monies paid pursuant to this Agreement shall be paid from budgeted available finds for the current fiscal year of the County. 3. Open Meetings The meetings at which this Agreement was approved by the Participants' governing boards were posted and held in accordance with the Texas Open Meetings Act, Texas Government Code Chapter 551. IN WITNESS WHEREOF, the parties hereto have affixed their signatures effective as of the date executed by Count_ RAZOSC UNT TEXAS BY. b "%h Duane Peters, County Judge Atteg��,�� CGG{�-�=r'�ir�/ Date: Date: /) d,::-) y /-5 Date: 2 (L2 ' Vr Contract for Legal Representation of Eligible Indigent Juveniles Vol. —Z, _ Pg._ /j CERTIFICATE OF INTERESTED PARTIES FORM 1295 loll Complete Nos. 1 - 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING Certificate Number: 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. 2016-66294 Law Office of Patrick Gendron Bryan, TX United States Date Filed: 0610612016 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. Brazos County Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 17-007R "This supercedes certificate 2016-66077. Legal representation for indigent juveniles in Brazos County. Nature of interest 4 Name of Interested Parry City, State, Country (place of business) (check applicable) Controlling Intermediary Thibodeaux, Lane Bryan, TX United States X Gendron, Patrick Bryan, TX United States X 5 Check only if there is NO Interested Parry. ❑ 6 AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct. WANCA SUE MURPHY My Commission Expires Is August 19, 2018 Sgnature of authonzed agent of contracting business enury AFFIX NOTARY STAMP / SEAL ABOVE �! / ��1 Sworn to and subscribed before me, by the P J ✓ 1 CJ< //�V er cf�%n r said this the day of 20 l U to certify which, witness my and seal of office. hand . l I -L 9J?UL'Y' _/ tJord` &C / / uroh� I t(Jl (hi�ti� �lA bl IC, Signature of officer administering oath ' Printed name of officer administering oath Title of officer administering oath rorms provided by I exas tmlcs commission Mwv.ethics.state.tx.us/ Version V1.0.1021 Vol.74�_ Attaching To and Forming a Part of Policy No Renewal Policy No.: 73LPLI00964-4 ITEM 1 Attorney'. '''� Protective National Liability &Fire Insurance Company Bryan, TX 77803-5399 ITEM 2 n ITrrkdairr, Platlurixr)e'nLd�i`n ITEM 3 Superior Vrofettlon for U+n Nations 4dvorates DECLARATIONS Both days at 12:01 a.m. at the mailing address of the Named Insured as shown here. Attaching To and Forming a Part of Policy No Renewal Policy No.: 73LPLI00964-4 ITEM 1 NAMED INSURED: Law Office of Lane D. Thibodeaux ADDRESS: 308 N Washington St Bryan, TX 77803-5399 ITEM 2 PREDECESSOR FIRMS: N/A ITEM 3 POLICY PERIOD: From 02/23/2016 To 02/23/2017 Both days at 12:01 a.m. at the mailing address of the Named Insured as shown here. ITEM 4 RETROACTIVE DATE: 02/23/1999 This insurance will not apply to any act, error, or omission which occurred prior to the date indicated here. ITEM 5 LIMITS OF LIABILITY: PER CLAIM: $ 500,000 AGGREGATE: $ 500,000 ITEM 6 DEDUCTIBLE: PER CLAIM: $ 5,000 AGGREGATE: $ 5,000 ITEM 7 ANNUAL PREMIUM: $ 1,170 ITEM 8 POLICY FORM: ATY-0001-00-01 ITEM 9 ENDORSEMENT SCHEDULE: FORM NO. ENDORSEMENT NAME ATY-1012-00-01 Aggregate Deductible Endorsement ATY-1014-00-01 Mutual Selection of Defense Counsel Endorsement ATY-2004-00-01 Office Sharing Exclusion Endorsement ATY-9001-TX-01 Texas Amendatory Endorsement ATY-9002-TX-01 Texas Deceptive Trade Practices Act Endorsement ITEM 10 PRODUCER: Attorney's Insurance Marketplace Services Inc 9000 Technology Center Longview, TX 75605-2697 ITEM 11 IF YOU HAVE QUESTIONS, PLEASE CALL: 1-877-728-8776 IN WITNESS WHEREOF, we have caused this Policy to be signed by our president and secretary and countersigned where required by law on the Declarations page by our duly authorized representative. Countersigned By: Dated: Vol. 3� pg, �JG� '..c: ..- '.:2. ... .. ^.. .. - t -..1'. ... -�•Ye: a ..47 Jet- TEXAS LAWYERS' INSURANCE EXCHANGE EEX.AS 1801 South N1oPao Expressway, Suite 300 IELAWYERS' Austin, Texas 78746 INSURANCE 512 480-9074 EXCHANGE Toll Free 1-(600) 252-9332 FxperiPJrce when yflu need it most. FAX (512) 482-8738 DECLARATIONS PROFESSIONAL LIABILITY INSURANCE POLICY. (THfS IS A CLAIMS MADE POLICY. CLAIMS EXPENSES REDUCE LIMITS OF LIABILITY. PLEASE READ POLICY CAREFULLY.) Policy Form: Attorneys' Professional Liability Policy (Form P-10) Policy Number: 75694 Membership 8401 Number of Insureds. 1 Number: Item 1: Name of Insured: Patrick Keith Gendron Address: P.O. Bax 6561 Bryan, TX 77805 Item 2: Policy Period: Effective Date: May 23, 2016 Expiration Date: May 23, 2017 (12:01A.M. standard time at the address or the Named Insured) Item 3: Retroactive Date: May 23, 2000 (12:01A M. standard time at the address of the Named )nsured) Item 4: Limits of Liability: 500,000 Each Claim 500,000 Aggregate Item 5: Deductible: 1,000 Aggregate Item 5: Expense Allowance: 50,000 Item 7: Premium: 3,563 Policy Initiation Fee: 0 Total: 3,563 Item 8: Number of Endorsements: 2 In witness whereof, Texas Lawyers' Insurance Exchange has caused this policy to be signed by its Attorney -in -Fact and countersigned by a duly authorized representative of the Association. TEXAS LAWYERS' INSURANCE EXCHANGE By,' U vICXhG$..r-J. Michael D. Yar er President May 25, 2016 X c d v f;ta5�, Gary M 1tra, Senior Vice President FOR INFORMATION, OR TO MAKE A COMPLAINT, CALL 1-800-252-9332 Vol. �J�Cn_. pg / ? _7�� t c W P 5 T E 5 fl L U T I D N 5 P.O. Box 398 Nederland, TX 77627 CUSTOMER LOCATION INFORMATION CUSTOMER NAME SERVICE BILLING DISPOSAL AGREEMENT SMALL FACILITY 409.721.9957 FAX 877.974.1300 PH hiomedlcalwastesolutions.com CITYISTATEIZIP CONTACT NAME��UL�- �,,, EMA [j�IL POSITION T VNI n J) A _(�)fr,(._FAX G` / J- !) O, 2-) HOURS MON TUES WED THUR FRI PRfCE SCHEDULE I>�ERVICE, 5PiEDt3LFTPL'cASE CHECKI - A_ SERVICE FEE$�-O w "Al/ (PER STOP) V�EEKLY_BI-WEEKLY!' MONTHLY _ (EVERY FOUR WEEKS)- '➢ B. DOX DISPOSAL CHARGE s 3'3 -'ID 'BOX PREFERENCE iPLASTIC TUB_ C. OSHA COMPLIANCE $ _. CORRUGATED BOX D. FUEL FEE 10% E. BIOHAZARD BOXES AND LINERS PROVIDED AT NO CHARGE J-- iTt}�AER SIGNA E � �AUTNORIZED SIC�NF URE,II9W5, LLC REP A� a .1E (P EASE PRINT OR/7(T/PE)1j ( BWS AUTNORIZ REPRESENTATIVE w!D-ATELLL iii TITLE DATE Vol. pg. /5 I esti tie W R S T E 5 O L U T I O N 5 TERMS AND CONDITIONS This Agreement between BioMedical Waste Solutions. LLC (SWS. Company) and ��1( (Customer) shall commence on and shall continue for (36) thimy six onthe (the "Initial Term') us:timer's rate under this Agreement will remain unchanged throughout the Initial Term. T'nis Agreement will auromaucally renew for successive (12) twelve month terms (the "Renewal Term") unless either Customer or Company notifies the other, in writing. 30 days pror to cancellation. PAYMEITERMS =A L2.AYlRE DUc Ah' Li_PAYA@LULONAECEIL—MILL WILL BE DEEM:P—aARREARS (30) TH13T'LpAsYY,3F]�EkLLNY4;.CE.DU.EJ?n.T.E_.ALI 5TOE AMLEMJ11ENT$. BWS may propose amendments or additions to this Agreemert and will inform Customer of a proposed change by written notice. Customer will be deemed to have agreed to the change if BWS does not receive a written response from Customer to its proposed change within (30) thirty days following the mailing of the notice. BJy1D ING EFFECT This Agreement shall be binding upon and insure to the benefit of the respective parties hereto, their heirs, legal represemauves, successors and permitted assigns. / GOVERNING LAW, VENUE AND WRISDI4TION This Agreement and any addenda hereto have been prepared, are executed and delivered and are intended to be performed in the State of Texas, and the substantive laws of Texas and the applicable federal laws of the United States shall govern the validity, construction, enforcement and interpretation of this Agreement and addenda hereto and the relationship created by this Agreement and any addenda hereto. The parties acknowledge that a substauttai— porvon of negotiations and anticipated performance of this Agreement occurred or shall occur in Je on cunry. TesDs, and that. therefore. without limiting the jurisdiction or venue of any other federal or state courts, each of the parties irrevocably and 5 unconditionally (t) agrees that any suit action or other legal proceeding arising out of or relating w this Agreement may be brought in the courts of record of the State of Testis m ;on County; (ii) consents to the jurisdiction of such court in any such suit. action or procee ing; (iii) waives any objection which it may have to the laying of venue of any such suit. action or proceeding in such court: q and (o) agrees that service of any court paper may be effected on such parry by mad as provided in this Agreement or in such other C u manner as may be provided under applicable laws of court rules in the State of Texas. ((v � W11, YEP, No failure or delay by either parry in exercising any right or remedy under this Agreement or any addenda hereto shall opergte as a waiver of that right or remedy, nor shall any single or partial exercise of any right or remedy preclude any other or further exercise of tnat or any other right or remedy. No waver of any provision of chis Agreement shall be effective unless R is m y writing. signed by both partes and any such written waiver shall only be applicable to the specific Instance to which it related and shall not be deemed to be a continuing or future waiver. Customer's rights and remedies under this Agreement and any addendum J hereto shall be in addition to all other rights and remedies provided by law. M EMNIFIS_ATLQN. BWS will indemnify and hold Customer harmless from any and all loss, damages, suits, penalties, costs. x(7LW7 liabilities and expenses (including, but not limited to, reasonable investigation and legal expense) arising out of any claim (or loss or �-� • damage to property, including customer's property and injuries to or death of persons, including customer s employees, guests or agents. caused by or resultmg from BWS's acts or omissions under Agreement. The foregoing indemnity from BWS in favor of Customer under this secucn shall be inapplicable to the extent that the loss. damages. scats. penalises. costs, liabilities andlor express result from the Customer's provision to BWS of waste other than Medical Waste. In any instance in which Customer claims indemnity under this section. 3W5 shall have the righL but not the duty, to defend Customer in (and control the defense co any Leig,tion arising out of the occurrence from which Customer Claims that BWS's indemnity obligation exisa. Customer hereby agrees to indemnify and hold BWS, its affiliates, the directors, officers, employees, other agents and BWS's client community where the facifiry that is to receive the waste is located, harmless from any and all loss. damagessuits, penalties, cost, [abilities and expenses (Including. but not limited to, reasonable investigation and legal expenses) arising out of any claim for loss of or damage to property, including BWS's property and injuries to or death of persons, mdudirg BWS's employees, (Q caused by or resulting from Customer's negligence or willful misconduct, or (it) caused by or resulting from Customer's providing to 8WS of waste other than Medical Waste or any other breach of this Agreement by Customer. (Cusmmer Inivals) W WW.BIOMEDICALWASTESOLUTIONS.COM � Vol. � _. pg. /5 5 000 00 LUR 5 T E SOLUTIONS Customer acknowledges that it has the care, custody and control of containers and other equipment owned by BWS and accepts responsibility and liability for the equipment and in contents except when it is being physically handled by employees of BWS. Therefore, Customer expressly agrees to defend, indemnify and hold harmless BWS from and against any and all claims for loss of or damage to property. or Injury to or death of person or persons, resulting from or arising in any manner our of Customer's use. operation or possession of any containers and other equipment furnished under this Agreement With respect to any claim (or indemnification, the party claiming a right to indemnify shall (i) give written notice thereof within a reasonable period following the event or occurrence as to which the right to indemnification is or may be asserted and (II) allow the other parry (Including Its employees. agents and counsel) reasonable access to any of Its employees, property and records for the purpose of conducting an Investigation of such claim and for the purpose of obtaining statements, photographs, and chemical analyses and taking such other steps as may be necessary to preserve evidence of the occurrence on which the claim is based. If the party claiming a right to indemnify denies the other party reasonable access as set forth above, the party claiming a right to indemnify shall assume sole responsibility for the claim for which indemnifianon is sought and shall not be entitled to indemnity. I -SEMINATION. This Agreement may be terminated by Customer In the event of a material breach of the terms of this Agreement provided Customer gives Bio Medical Waste Solutions, LLC (BWS) written notice of any alleged breach and such breach remains uncured for a period of 30 days following receipt of written notice to BWS. However, Customer may elect to terminate this Agreement prlor to Its expiration without any breach by either parry by giving written notice to BWS by registered or certified mail or by fax on company letterhead and paying BWS an amount equal to the average monthly bill for the current term of the contract multiplied by the remaining months on the contract but not to exceed twelve months. 5EVERA8I LIT'/_ Whenever possible. each provision of this Agreement shall be interpreted in such a manner as to be valid under applicable law; however. if any provision of this Agreement shall be Invalid or prohibited for any mason, any such provision shall be ineffective only to the extent of any such prohibition cc invalidation and the remainder of any such provision and the remaining provisions of this Agreement shall remain valid and enforceable under all provisions listed therein. LSLUNTFRPARTS EACSIMlLE 5 KiNA-TURE DELIVERY This Agreement may be executed in any number of counterparts. all of which taken together shall comumte nne instrument. The carries acknowledge that the delivery of executed coumorpra of this Agreement may be offered by facsimile transmission. This Agreement will be deemed effective as of the date signed by Customer. SOMPLETE T. This Agreement contains the sole and enure agreement between the parties as to the mil contained herein. and supersedes any and all other agreements between them. The parties acknowledge and agree that neither of them has made any representation with respect to such matters of this Agreement or any representations except as are specifically set forth herein, and each party acknowledges that it has relied on its own udgment in entering into this Agreement. The parties further acknowledge that stateri or represenadons that may have been heretofore made by either of them to the oche. are void and of no effect and that neither of them has retied thereon in connection its dealing with the other. (Customer Initials) VVWVV.BIOMED] ALWASTESOLUTIOPIS.COM Vol. ,�O/ _ p9� /5e I W A S T E 5 0 L U T 1 0 N S �. T0: jnj FROM: Terry Weber BioMedical Waste Solutions, LLC DATE: S �f 1 I Lo RE: Bioliazard Disposal PO BOX 396 NEDERLAND, TX 77627 TOTAL PAGES 4 Thankyou for requestinga quote for medical waste disposal services from BioMedical Waste Solutions. The following pages contain your quote for service. Simply complete and return via fax to 409-721-9957. Once we receive your information, a fax confirmation will be sent confirmingyour start date. If you have any questions, feel free to call us back at 877.974-1300. Thanks again for your interest. BioMedical Waste Solutions, LLC 877-974-1300 P 409.721-9957 F biomedicalwastesolutions.com STATEYtENT OF CON FIDENTIALI CY: The comments in and lrtiached to this messape are intended only for the use of the individual or entity to which it is addressed and may contain Information that is privileged, confidential, and exempt from dISCInSUre under applicable law. If the reader of this message is not the intended recipient, or the employee or agent responsible for Aehvering communication, viewing is strictly prohibited. It you have received this communication in error, please notify the sender immediately. Vol. Pg.. �-' —.--I BRAZOSCOUNTY, TEYAS BUDGET AIMENDMENT(S) FOR THE 2015-2016 BUDGET YEAR NO.15116 37.1-37.6 On this the 14th day of June 2016 at a regular meeting of the Commissioners' Court, the following members were present: A. Duane Peters, County Judge, Presiding B. Lloyd Wassermann, Commissioner, Precinct 1 C. Sammy Catalena, Commissioner, Precinct 2 D. Kenny Mallard, Commissioner, Precinct 3 E. Irma Cauley, Commissioner, Precinct 4 F. Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on 14th day of June 2016 the Court heard and approved a budget amendment for the 2014-2015 budget year for Brazos County, Texas; and WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 3 September 2015, the following amendment(s) to the original budget are hereby authorized, as described on the attached pagc(s). ADOPTED AND APPROVED this the 14th day of June 2016. THE CONINHSSIONERS COURT OF BRAZOS COUNTY, TEXAS. By: Duane Peters, County 7u e Original: County Clerk's Office and Attached to the original budget VOL Z BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 15/16 - 37.1 6/1412016 IFUNDI DIV ACCT PROJ DR/CRI ACCOUNTNAME Increase Decrease 4500 63,000100 ti5051000C'R Air Sond:'Heann- Taint S.S00.00 4100 6.000500 j 71206000 DR Maintenance S.SO0.001 I I I I I I I I I I � I I I � I � � I I I I I I I I General Capital Improvement - Facilities Services Reallocation Of IimtlS to SU +)ort the n<iditional COA of prof csSional ServiceS w rr lacy the air handler at the Jail. I I I I I of funds BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 15116 - 37.2 NAME CR Vol. _ � __ Pg.1610 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 15116 - 37.3 611 412 01 6 FUND DIV i ACCT I PROJ IDRICRI ACCOUNT NAIVE Increase I Decrease 0100 1 24301100 61740000 CI: Tele hone 600.00 0100 243.01100 71 I [9000 CR Janitorial Services L900.00 0100 243011001 61501000 DR Iraoel 2500.00 1 I I I I I I I I I I I I I I f f I 1 I i I I I I I � I I I I I I I I I I I I Justice of the Peace, I'c. # J Reatlocation of funds cover the cost of travel ee tenseS. I I I I I I I 1 I I I I I I I I Vol, / J�k� pg, �/ 6720:000 Records offunds to BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 15116 • 37.4 611412016 ACCOUNT no Vol. Pg, iC� BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 15116 - 37.5 6/14/2016 IFUNDI DIV I ACCT PROJ I DR/CRI ACCOUNT NAME Increase Decrease 01001 31010000 1 61SO1000 I CR (Travel 300.001 0100 1 31000200 1 72390000 DR Prolessional Feer Other 300.001 I I 1 I 1 1 I I i I I I I I I i) I I I I I I I I I I I i I I I I I I 1 I I I I I I I I I I TYC Parole and Juvcnile Uetrulinn Reallocation of funds to pay for intorpreter services for south in the Jtnenilc Detentions Center. I I Pg. /6� 1 ACCT 100 Reallocation CR BRAZOSCOUNTY,TEXAS BUDGET AMENDMENTS No, 15116 . 37,6 b/141LU1 ier for the remainder of FY 16. PERSONNEL CHANGE OF STATUS REQUESTS Commissioner Court Date: June 14, 2016 Department Submitting Information: Human Resources Purpose of Submissions: Consider and Take Action on Change Requests Department Submitting Employee Request Action Requested Request(s) Applies To Brazos Center Pollock, Zachary New Hire County Attorney Bouis, Melissa Supplement Pay Fleet Services Kemp, Joseph Step Increase Human Resources Sutton, Kristy Resignation Juvenile Services- State Aid Garcia, Brianna Resignation Sheriffs Office- Administration Dennis, Nathan Promotion & Cell Phone Allowance Sheriff's Office- Detention Grissom, David Promotion & Cell Phone Allowance Tax Office Collins, Natosha Sweed, Yolanda New Hire New Hire Approved in Commissioners' Court: June 14, 2016 County Judge's or Commissioner's Signature: (This Copy to be attached to minutes) 1 13