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HomeMy WebLinkAbout2016-04-26 10:00AM REGULAR MEETINGBRAZOS COUNTY BRYAN,TEXAS NOTICE OF MEETING AND AGENDA cli6 22 A9:40 BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON APRIL 26, 2016 AT 10:00 AM IN THE COMMISSIONERS COURTROOM OF THE COUNTY ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVE., SUITE 106, BRYAN, TX 77803 Invocation and Pledge of Allegiance - U.S. and Texas Flag - Chaplain G.H. Jones and Commissioner Cauley 2. Call for Citizen input and/or concerns Consider and take action on agenda items 3-9: 3. Proclamation 16-018 designating the week of May 2 - 8, 2016 as National Correctionai Officers and Employee Week. 4. Resolution 16-008 honoring Brazos County Chief Deputy Treasurer, Terri White. 5. Approval of the following Job Descriptions: • a. Voter Registration Coordinator (Class 0161, Position 1) for Elections Administrator • b. Admin Clerk -Election Admin (Class 0164, Position 1) for Elections Administrator • c. Clerk 11 -Election Admin (Class 0166, Position 1) for Elections Administrator • d. Clerk -Election Admin 1040 hours (Class 0168, Position 1) for Elections Administrator • e. Clerk -Election Admin Temporary (Class 0169, Position 1)f or Elections Administrator Tax Refund Applications for the following: • a. Darren & Debra Reiley-overpayment-$21.52 • b. Sherrill Nelson -overpayment -$10.00 • c. Paul Rieger -overpayment -$332.69 _ • d. Corelogic Tax Real Estate Refund -overpayment -$387.11 • e. Scott Quenstedt-overpayment-$27.07 • f. Levi Gerron-overpayment-$20.40 • g. Kay Smith -payment in error -overpayment -$600.00 • h. Brad Leinart-overpayment-$7.04 • i. Mary Lucille Bell PMB-overpayment-$8.04 • j. Anthony Damian Seaback-overpayment-$209.64 • k. Kenneth Berry -overpayment -$14.73 7. Budget Amendments. Budget Amendments FY 15/16 31.1 - 31.6 8. Personnel Change of Status. Personnel Action Forms 9. Payment of Claims. 10. Sheriffs report on inmate population. 11. Announcement of interest items and possible future agenda topics. 12. Call for Citizen input and/or concerns 13. Adjourn. E---T:LT Pg.-� -- PUBLIC COMMENTS Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four minutes per person. Persons are invited to submit comments in writing on the agenda items and/or attend and make comment at the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas Constitution. As a Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in attendance at any Regular, Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to, and/or addressing the Court; in participating in public discussions before the Court; and in all actions in the presence of the Court. Those members of the public who are inappropriately attired and/or who do not conduct themselves in an orderly and appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and/or continued disruption of the meeting may result in a Contempt of Court Citation. It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or group. Neither is it the intention of the Court to allow a member (or members) of the public to insult the honesty and/or integrity of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively. Accordingly, profane, insulting or threatening language directed toward the Court and/or any person in the Court's presence and/or racial, ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following sanctions: 1. cancellation of a speaker's time; 2. removal from the Commissioners Court; 3. a Contempt Citation; and/or 4. such other and/or criminal sanctions as may be authorized under the Constitution, Statutes and Codes of the State of Texas. The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However, responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County Judge and/or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite existing policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act Section 551.042. INVOCATION Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court. The Views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Court. The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave., Suite 106, Bryan, TX 77803 is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two working days before the meeting. To make arrangements, please call (979) 361-4102. Vol. a35pg�-- MINUTES APRIL 26, 2016 BRAZOS COUNTY COMMISSIONERS COURT REGULAR MEETING A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Administration Building, 200 South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday, April 26, 2016 with the following members of the Court present: Duane Peters, County Judge, Presiding; Lloyd Wassermann, Commissioner of Precinct 1; Sammy Catalena, Commissioner of Precinct 2; Kenny Mallard, Commissioner of Precinct 3; Irma Cauley, Commissioner of Precinct 4; Karen McQueen, County Clerk, Absent. The attached sheets contain the names of the citizens and officials that were in attendance. Invocation and Pledge of Allegiance - U.S. and Texas Flag - Chaplain G.H. Jones and Commissioner Cauley Call for Citizen input and/or concerns There was no citizen's input. Consider and take action on agenda items 3-9: Proclamation 16-018 designating the week of May 2 - 8, 2016 as National Correctional Officers and Employee Week. E01 tag._— The Court approved Proclamation 16-018 designating May 2, 2016 through May 8, 2016 as National Correctional Officers and Employees Week. The County Judge read aloud the proclamation recognizing the officers and employees working in Brazos County and encouraged all citizens to pay tribute to the many Correctional Employees for the vital service they provide. Sheriff Chris Kirk accepted the proclamation on behalf of the many officers and employees of the jails and prisons throughout our community. Sheriff Kirk said that it is important for us to recognize the role they play in criminal justice and to thank them for serving and protecting our community. A copy of the proclamation is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 5-0. Ayes: Catalena, Cauley, Mallard, Peters, Wassermann. 4. Resolution 16-008 honoring Brazos County Chief Deputy Treasurer, Terri White. The Court voted unanimously to adopt Resolution #16-008 honoring, commending and thanking Terri White on behalf of the citizens of Brazos County for over thirty (30) years of distinguished service. The County Judge then read aloud the resolution and presented Mrs. White with a plaque thanking her for her service to Brazos County. A copy of the resolution is attached. Motion: Approve, Moved by Commissioner -Loyd Wassermann, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Catalena, Cauley, Mallard, Peters, Wassermann. 5. Approval of the following Job Descriptions: • a. Voter Registration Coordinator (Class 0161, Position 1) for Elections Administrator • b. Admin Clerk - Election Admin (Class 0164, Position 1) for Elections Administrator • c. Clerk II - Election Admin (Class 0166, Position 1) for Elections Administrator • d. Clerk - Election Admin 1040 hours (Class 0168, Position 1) for Elections Administrator e. Clerk - Election Admin Temporary (Class 0169, Position 1) for Elections Administrator A copy of the job descriptions is attached. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Kenny Mallard. Passed. 5-0. Ayes: Catalena, Cauley, Mallard, Peters, Wassermann. 6. Tax Refund Applications for the following: • a. Darren & Debra Reiley-overpayment-$21.52 • b. Sherrill Nelson -overpayment -$10.00 • c. Paul Rieger -overpayment -$332.69 Vol,`Py. 5 �_! • d. Corelogic Tax Real Estate Refund -overpayment -$387.11 • e. Scott Quenstedt-overpayment-$27.07 • f. Levi Gerron-overpayment-$20.40 • g. Kay Smith -payment in error -overpayment -$600.00 • h. Brad Leinart-overpayment-$7.04 • i. Mary Lucille Bell PMB-overpayment-$8.04 • j. Anthony Damian Seaback-overpayment-$209.64 • k. Kenneth Berry -overpayment -$14.73 Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Sammy Catalena. Passed. 5-0. Ayes: Catalena, Cauley, Mallard, Peters, Wassermann. Budget Amendments. Budget Amendments FY 15/16 31.1 - 31.6 31.1 Transfer of funds from Juvenile TYC to Juvenile Detention. 31.2 Transfer of funds from Juvenile Services to Juvenile Detention. 31.3 To set up NRA budget for Brazos County Constable, Precinct 2. 31.4 Reallocate funds for General Capital Fund - Juvenile. 31.5 To set up NRA budge for Brazos County Constable, Precinct 3. 31.6 Reallocate funds for County Clerk - Election Services. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner LLoyd Wassermann. Passed. 5-0. Ayes: Catalena, Cauley, Mallard, Peters. Wassermann. 8. Personnel Change of Status. Personnel Action Forms Commissioner Cauley offered a motion to approve the Personnel Change of Status requests with a correction to the last day of work for Charida Desern of April 27, 2016. The motion was seconded by Commissioner Mallard and passed unanimously. A copy of the Personnel Change of Status requests is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 5-0. Ayes: Catalena, Cauley, Mallard, Peters, Wassermann. 9. Payment of Claims. Claims 7143715 - 7143942 10. Sheriff's report on inmate population. Sheriff Chris Kirk stated there were 614 inmates in jail, 52 have electronic monitors and 8 are pending for monitors. vol. ,�35' . pg,-6 � 11. Announcement of interest items and possible future agenda topics. There were no announcements. 12. Call for Citizen input and/or concerns There was no citizen's input. 13. Adjourn. Vol. The foregoing minutes of the Commissioners Court meeting held April 26, 2016 have been examined and are approved in open Court this I0 • day of 2016, in Bryan, Brazos County, Texas. Duane Peters Lloyd Wassermann County Judge S y Catal a Commissio er, Precinct 2 Irma Cauley Commissioner, Precinct 4 Attest: Karen McQueen County Clerk Commissioner, Precinct 1 i�4 Kenny Mallar Commissioner, Precinct 3 BRAZOS COUNTY COMMISSIONER'S COURT /2Z -�'—IDAY OF ,20/&) w_D M, Name Organization (PLT),SPRIl,J) (PLE�SEPRLT) '411 w (-W... Gw� LSl%Q,✓,L�/ L/7Y UFL�c`il�i7 �ih7ioy rA dI 4 f- BRAZOS COUNTY COMMISSIONER'S COURT ,?/,QDAY OF , 201-6' Name PRIlNTT) Q✓�d l�di�wr�l k -f SLUG+; F Organization (PLEASE PR ,J) ly Q90 PC Jb (h � 11) t Tt E O\\f r fig l�, ii TYOF 00. PROCLAMATION National Correctional Officers and Employees Week WHEREAS, National Correctional Officers and Employees Week was first proclaimed on May 5, 1984, by r,caIUouL 1.V11u1W IX�asw, when he signed Proclamation 5187 creating "National Correctional Officers' Week," to recognize the men and women who work in jails, prisons, and community corrections across the county; and WHEREAS, National Correctional Officers and Employees Week became the official name the first week in May when, in 1986, the U.S. Senate officially changed the name from "National Correctional Officers' Week'; and i. WHEREAS, National Correctional Officers and Employees Week has been designated as the week of May 2, 2016, through May 8, 2016, by the U.S. Department of Justice and the Federal Bureau of Prisons; and WHEREAS, National Correctional Officers and Employee Week honors the work of correctional officers and correctional personnel for their service with honor, respect, and integrity; and WHEREAS, National Correctional Officers and Employees Week raises the awareness of the duties, hazards, and sacrifices made by the Correctional employees; and WHEREAS, National Correctional Officers and Employees week in Brazos County recognizes Correctional officers and employees for the their role in safeguarding the citizens of Brazos County by providing safe, secure, and humane incarceration of offenders within their custody; NOW THEREFORE, BE IT RESOLVED that the Commissioners Court of Brazos County, does hereby proclaim the week of May 02, 2016, through May 08, 2016, as "National Correctional Officers and Employees Week." All citizens are encouraged to pay tribute to the many Correctional Employees working in Brazos County for the vital public service they provide. PROCLAIMED this e-�/LO' day of t,.M ll , 2016. Duane Peters County Judge Commissioner Lloyd Wassermann Pct. I Commissioner Kenn Mallard Pct. 3 -P-9 =�I-L Sammy Catalena Pct. 2 Cauley Pct. 4 Resolution Honoring Terri White WHEREAS, On April 25, 1983, Terri White began working as a clerk for the Brazos County Treasurer; and WHEREAS, Terri White has worked for five different elected Treasurers; and WHEREAS, Terri White has provided consistency, accuracy and leadership to the financial administration of Brazos County funds and assets, thereby benefitting the taxpayers of Brazos County WHEREAS, Terri White has proven to be a dedicated employee always performing the highest caliber of work; and WHEREAS, Terri White has always taken pride in her work from the day she started till her last day worked; and WHEREAS, Terri White has set an example and high standards to be followed in the future and cherished by those of us that were fortunate enough to have experienced it for ourselves; and WHEREAS, Terri White has decided to retire from her chief deputy treasurer position effective April 30, 2016. NOW THEREFORE, BE IT RESOVED that the Commissioner's Court of Brazos County takes this opportunity to honor Terri White and thank her for her years of service to Brazos County, and to wish her the very best in her retirement. DULY adopted by vote of the Commissioners Court .os C nty, Texas on the � km day of ADZ,l 2016. Duane Peters County Judge Comnlissioner Lloyd Wassermann ommissioner ammy Catalena Precinct 1. Commis S ner Kenny (lard Commissi y rtecinct 3 Precinct I 16-008 VOA. _ �✓7��.✓ �C,]��0� N Brazos County Job Description Last Updated: April 21, 2016 5 Template Revision 1,2 08115/2012 Class Number: Pay Group: FLSA Status: 1 0166 11 Non Exempt Title: Department: Reports To: Clerk II — Election Admin Elections Administrator Election Administrator Approved Date: Pending EEOC Category: , I Office and Clerical General Summary: Performs a variety of clerical and cashier duties for the Elections Administrator Office. J Essential Duties: Other duties may be assigned. Assists the public in person, by telephone, and by mail concerning department infonnation, researching records, filling out forms, and resolving relevant problems; Performs general clerical duties as required, including fling, scanning, indexing, recording information, and making copies. Processes voter registration applications, including reviewing applications, entering valid applicants in computer, printing and mailing voter certificates and notices of incomplete applications and suspense notifications. Provides voter registration applications and information to public. Updates voter Information including name and address changes, deletion of voters no longer eligible, and processes and tracks convicted felons for voting and jury wheel purposes. Works to provide the most accurate information for election processes in Brazos County. Assists with documentation of volunteer deputy voter registrars and tracks and documents assigned inventory j Must maintain current knowledge of the Texas Election Code as it affects Voter Registration processes. Assists with preparation of electronic poll book equipment for each election cycle. Other Duties as assigned. (1%) Supervision Received: This is anon -supervisory position. -- -- Given: Education High school or its equivalent, at least six months of office experience, or any equivalent, Required: graduation plus combination of education and experience which provides the required knowledge, skills, and abilities. Preferred: Experience Required: To perform this job successfully, and individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Preferred: Vol. 5� pg.,-_ 1.3 Physical Demands TypiCdl: The physical demands described here are representative of those that must be met by an employee to Typical: I successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and anus; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must _ frequently lift and/or move objects weighing up to 25 pounds, such as books, stacks of records and poll book computer units. Specific vision abilities required by this job include close vision, distance vision, and ability to -adiustfocus Knowledge, Skills, & Abilities The work environment characteristics described here are representative of those an employee encounters Typical: Standard office practices and procedures, including handling cash and making change. Operate computers and standard office equipment; read and understand manuals, journals, policies and procedures, and office memos; write form letters, memos, and accurate telephone messages; perform basic mathematical calculations, including making change; communicate effectively, both orally and in writing; and maintain _ effective working relationships with co-workers and the general public. Work Environment Typical: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations maybe made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The employee is constantly required to work closely with others as a pad of a team; to perform tedious, exacting work, and to switch from one task to another. The employee is frequently required to perform multiple tasks simultaneously, and to work under time pressures to meet deadlines. R VED Duane Peters Date County Judge Vol. Pg. /� 4Tl k: Uf. h 4M.rC T�UtP if/^. e'�•��t- Brazos County Job Description Last Updated: April 21, 2016 Template Revision 1.2 0811512012 Class Number: 0164 Title: Admin Clerk— Election Admin Pay Group: 14 Department: Elections Administrator FLSA Status: Non Exempt Reports To: Election Administrator Approved Date: Pending EEOC Category: Office and Clerical G rene al Summary: Performs a variety of clerical and cashier duties for the Elections Administrator Office. Essential Duties Other duties may be assigned. Assists the public in person, by telephone, and by mail concerning department information, researching records, filling out forms, and resolving relevant problems; Performs general clerical duties as required, including filing, scanning, indexing, recording information, and making copies. Processes voter registration applications, including reviewing applications, entering valid applicants in computer, printing and mailing voter certificates and notices of incomplete applications and suspense notifications. Provides voter registration applications and information to public. Updates voter information including name and address changes, deletion of voters no longer eligible, and processes and tracks convicted felons for voting and jury wheel purposes. Works to provide the most accurate information for election processes in Brazos County. Assists with training and documentation of volunteer deputy voter registrars and tracks and documents assigned inventory. Must maintain current knowledge of the Texas Election Code as it affects Voter Registration processes. Assists with the programming and preparation of electronic poll book equipment for each election cycle. Other Duties as assigned. (1%) Supervision Received: This is anon -supervisory position. Given: Required:I High school graduation or its equivalent, plus at least six months or orrice experience, or any combination of education and experience which provides the required knowledge, skills, and Experience Required' To perform this job successfully, and individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, andlor ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Preferred: I ! Certificates, Licenses, Registrations Required- None Preferred: Vol, ' ":75' pg. Physical Demands Typical: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and anus; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift andlor move objects weighing up to 25 pounds, such as books, stacks of records and poll book computer units. Specific vision abilities required by this job include close vision, distance vision, and ability to I aniustfocus._ _ _ - --- Knowledge, Skills, & Abilities Typical: I Standard office practices and procedures, including handling cash and making change. Operate computers and standard office equipment; read and understand manuals, journals, policies and procedures, and office memos; write form letters, memos, and accurate telephone messages; perform basic mathematical calculations, including making change; communicate effectively, both orally and in writing; and maintain effective working relationships with co-workers and the general public. _ Work Environment Typical: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The employee is constantly required to work closely with others as a part of a team; to perform tedious, exacting work, and to switch from one task to another. The employee is frequently required to perform multiple tasks simultaneously, and to work under time pressures to meet deadlines. \\\Duane Peters Date County Judge Fo- E'g. 6 -- __. yi �. 1 tN1�ii l\'y�y ny�,YIO .i rY.�n Fa•�t:� Brazos County Job Description Last Updated: April 18, 2016 Tem plate Revision 1.2081192012 Class Number: 0161 j Title_ - Voter Registration Coordinator Pay Group: NA Department: Elections Administrator FLSA Status: Exempt Reports To: Election Administrator Approved Date: I Pending EEOC Category: Administrative/Clerical General Summary: _ Manages the Voter Registration Department of the Elections Administration Office and performs a variety of data entry, organizational and office management tasks. Supervises all personnel performing transactions related to voter registration, including assigning and reviewing work, conducting performance evaluations and recommending personnel actions. Essential Duties: _ F Other duties may 6e assigned. Coordinates and maintains Voter Registration Department Staff work schedules to ensure that work is completed efficiently. Coordinates Voter Registration Department staff schedules to provide reception services when needed. Files, scans and maintains various types of records required within the voter registration processes of Brazos County. Assists voter registration staff members with data entry and coordination of work flow through the department to ensure timely completion and preparation for election deadlines including; processing of voter registration application, reviewing applications, entering valid applicants in computer, printing and mailing voter certificates and notices of incomplete applications and suspense notifications. Updates voter information including name and address changes, deletion of voters no longer eligible and processes and tracks convicted felons for voting and jury wheel purposes. Trains and deputizes volunteer deputy voter registrars and tracks and documents assigned inventory. Assists Elections Administrator with preparation of computer software, elections poll lists and files for all elections held within Brazos County. Assists the public in person, by telephone and by mail concerning department information, researching records, filling out forms and resolving relevant problems. Monitors Chapter 19 budget and submission of purchase orders both within the Brazos County purchasing process and for reimbursement from the Secretary of State of Chapter 19 funds. Monitors local and state business reply funds and works with USPS on submission of funds and address updates. I Other Duties as assigned. (1%) Supervision - -- - ---- ---- - --- — - - — Received: GIVen: Supervises all staff assigned to the Voter Registration Division of the Election Administrators Office including full time, part time and temporary personnel. Includes assigning and reviewing work, conducting performance reviews and recommending personnel actions. Education I Re abed• High School diploma or equivalent. I Preferred: Office organization training and/or experience preferred. Practical experience with the Secretary of State's TEAM computer system in voter registration and election preparation preferred. Required: To perform this job successfully, an individual must be able to penorm each essential duty saustactoniy. I ne requirements listed below are representative of the knowledge, skill, and for ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Preferred: Certificates, Licenses, j ,-.Registrations__ Required: None. Preferred: Vol. >Z 3pg. �% Physical Demands -_ Typical: � The physical demands described here are representative of those that must be met by an employee to I ! successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle, or feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 25 pounds, such as books and stacks of records. Specific vision abilities required by this job include close vision, distance vision and ability to adjust to focus. Knowledge Skills, & Abilities TJtPICaI: Must maintain current knowledge of the Texas Election Cotle as it affects Voter Registration processes. Training or experience in standard office practices and procedures and effective supervisory management practices is essential. Organize and prioritize tasks to be assigned and completed; train, evaluate, and motivate j ! employees; operate computers and standard office equipment, including word processing and spreadsheet software; read, manuals, journals, and office memos, write letters, memos, and telephone messages; performs basic mathematical calculations; reason and interpret laws, policies, and procedures; communicate effectively, both orally and in writing,; and maintain effective working relationships with co-workers, the public, local governmental entities and state agencies. Work Environment _ TyplCal: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this lob. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The employee is constantly required to work closely with others as a part of a team; to perform tedious, exacting work and to switch from one task to another. The employee is frequently required to perform ! multiple tasks simultaneously, and to work under time pressures to meet deadlines. PP Q. Duane Peters County Judge Date FVol._o7J'� ���� pp 0168 ,pIE Clerk -Election Admin 1040 Hrs i Brazos CountyTemplate Revision l.2oe115l2m2 ( Department: Job Description G 4 Last Updated: April 18, 2016 Reports To: j Election Administrator Class Number: 0168 Title: Clerk -Election Admin 1040 Hrs Pay Group: _ 07 ( Department: Elections Administrator FLSA Status: Non Exempt Reports To: j Election Administrator Approved Date: Pending I EEOC Category: Administrative/Clerical General Summary__. ---- —- --- — - Performs a variety of clerical and cashier duties for the Elections Administrator Office Essential Duties: Other duties may be assigned. Assists the public in person by telephone and by mail concerning department information, researching records, filling out forms and resolving relevant problems Performs general clerical duties as required, including filing, scanning, indexing, recording information, and making copies. Processes voter registration applications, including reviewing applications, entering valid applicants in computer, printing and mailing voter certificates and notices of incomplete applications and suspense notifications. Provides voter registration applications and information to public. Updates voter information including name and address changes, deletion of voters no longer eligibie, and processes and tracks convicted felons for ` voting and jury wheel purposes. Works to provide the most accurate information for election processes in Brazos County — focus on address verification for street index. Other Duties as assigned. (1 %) Supervision Received: Given: This is a non -supervisory position. Required: High school graduation or its equivalent, plus at least six months of orrice experience, or any combination of education and experience which provides the required knowledge, skills, and Preferred: Experience _. Required: To perform this job succe55fUlly, and individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable Individuals with disabilities to perform the essential functions. Preferred: Keqmrea: .� r Preferred: von._�35' Ptg._/rI __ . Physical Demands TyplCal: � The physical demands described here are representative of those that must be met by an employee to I successfully perform the essential functions of this job. Reasonable accommodations may be made to enable i individuals with disabilities to perform the essential functions. While performing the duties of this job, the I employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 25 pounds, such as books and stacks of records. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus. i Knowledge, Skills, & Abilities -- --+ Typical: Standard office practices and procedures, including handling cash and making change. Operate computers and standard office equipment; read and understand manuals, journals, policies and procedures, and office memos; write form letters, memos, and accurate telephone messages; perform basic mathematical -- ---_i calculations, including making change; communicate effectively, both orally and in writing; and maintain effective working relationships with cc -workers and the general public. _.------ .._...__------ Work EnAronment_ Typical: j The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of Ws job. Reasonable accommodations may be made to enable ! individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The employee is constantly required to work closely with others as a part of a team; to perform tedious, exacting work, and to switch from one task to another. The employee is frequently required to perform multiple tasks simultaneously, and to work under time pressures to meet deadlines. _J \ I Duane Peters Date County Judge Vol. __"��Pg. 020 OF' Brazos County Job Description Last Updated: April 18, 2016 Class Number: 0169 ; Title: Clerk — Election Admin Temp Pay Group: 06 Department: Elections Administrator FLSA Status: Non Exempt Reports To: Election Administrator Approved Date: Pending II EEOC Category: Administrative/Clerical Position End Date: Temporary Employee Signature: General Summary: Performs a variety of clerical and cashier duties for the Elections Administrator Office i Template Revision 1.2 0 811 52012 Casenuar VOLICD. _ Other duties may be assigned Assists the public in person, by telephone, and by mad concerning department information, researching records filling out forms and resolving relevant problems; Performs general clerical duties as required, including filing scanning, indexing, recording information, and making copies. Voter Registration Clerk Processes voter registration applications, including reviewing applications, entering valid applicants in computer, printing and mailing voter certificates and notices of incomplete applications and suspense notifications. Provides voter registration applications and information to public. Updates voter information including name and address changes, deletion of voters no longer eligible, and processes and tracks convicted felons for voting and jury wheel purposes. Works to provide the most accurate information for election processes in Brazos County Other Duties as assigned_ (1 %) Supervision Received: Given- This is a non -supervisory position. Education Required: High school graduation or its equivalent, plus at least six months of office experience or any equivalent combination of education and experience which provides the required knowledge, skills and abilities Preferred: Experience _____ -- Requlred: To perform this job successfully, and individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Preferred: i Preferred: Vol. _- 617 --37-5— Pg,,—.o2% S - - --- --_. _--- demands -- ----- — ---- Typical: . The physical- demands described here are representative oft e that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the I employee is regularly required to sit; use hands to forger, handle, or feel; reach with hands and arms; bend and kneel; and talk and hear The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus. Knowledge, Skills, & Abilities -- -_ —__. ------------- � Typical: Standard office practices and procedures, including handling cash and making change. Operate computers I and standard office equipment, read and understand manuals, journals, policies and procedures, and office memos; write form letters, memos, and accurate telephone messages; perform basic mathematical j , calculations, including making change; communicate effectively, both orally and in writing; and maintain effective working relationships with co-workers and the general public. .� Work Envrronment Typical. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this lob. Reasonable accommodations may be made to enable Individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The employee is constantly required to work closely with others as a part of a team; to perform tedious, exacting work, and to switch from one task to another. The employee is frequently required to perform multiple tasks simultaneously, and to work under time pressures to meet deadlines. ._._.------- -_ __ ____._-. —._– _. __-.–_. _-__ Pxo Duane Peters Date County Judge vol- BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2015-2016 BUDGET YEAR NO.15/16 31.1-31.6 On this the 26th day of April 2016 at a regular meeting of the Commissioners' Court, the following members were present: A. Duane Peters, County Judge, Presiding B. Lloyd Wassermann, Commissioner, Precinct I C. Sammy Catalena, Commissioner, Precinct 2 D. Kenny Mallard, Commissioner, Precinct 3 E. Irma Cauley, Commissioner, Precinct 4 F. Karen McQueen, Count}' Clerk The following proceedings were held: THAT WHEREAS, on 26th day of April 2016 the Court heard and approved a budget amendment for the 2014-2015 budget year for Brazos County, Texas; and WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 8 September 2015, the following amendment(s) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 26th day of April 2016, THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS. L - By. Duane Peters, County Judge Original: County Clerk's Office and Attached to the original budget L1101 - ---- BRAZOS COUNTY, TEXAS BUDGETAMENDMENTS No. 15116 - 31.1 4126/2016 FUNDI DIV I ACCT PROJ DR/CRI ACCOUNT NAME I Increase I Decrease 0100 1 310113000 I 71500000 CR Iftentol - Equipment j 4,000001 01001 31000200 6 14 70000 ! DR Prescriptions I 4000.001 I 1 1 I I I I I I I L I I I I i I I I I I I I I I I I I I I I i I i I I I I I ! I I I I I I I I l I I I I I 1 I I I I I I I I I I I Juvenile=l'1'Cand.lut'enileDetention I Reallocation of funds to pay Cor youth in Detention rescri tions, stock n;edieations and indigent herl[h care harmacv chnrses. ! I 1 I I I I I I i ! I I I I ( I I I ! I I ! I I I I I I I f I I I I I I I 1 V 0 m BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 15116 • 31.2 4!26!2016 FUND) DIV ACCT I PROJ IDR ACCOUNT NAME I Increase Decrease X0100 1 31000100 1 :9100000 I CR IDDE:\ 4.000.00 01001 31000200 61470000 DR IFrescripuarts »!700.001 I I I w I I I L I I I i f I�i i i i i i I I I I I I I l I I I f I I I I I I I I I I I I I I Juvenile Sercicus and .lu�enilc Uetmuion I I i Reallocation of funds to pay ror youth in Detention prescriptions. stock medications and indieent health corep hirrnu -caar_ees, I 1 I I I ! V'4412012D16 Vol. BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 15116 • 31.3 4126/2016 FUNDI DIV 1 ACCT I PROJ I DR/CRI ACCOUNT NAME Increase I Decrease 3000 1 1 45065000 I I CR NRA Grant 1 4.325.401 ?000 1 302001 1 60320000 1 1 DR Fireaa s Readiness 4.325.30 1 I I I i I I I I I I I j I I I I I I I I I I I I i I I I I I I I I I I i I I I i I I I i I I I I I I I 1 I I I I I I I I I i I I i I I I I I I i I I t I I I I I I I i I I I I I I I i I i I I I I I I RA - Constable I'M `v-' I 1 1 To setup NRA budge: ier the value of ar munition awarded to Brazos Ceunte Constabl- Pct.'`2. 1 I I I I I I I I i I I I I I I I 1 I I i I I I i f i L I I I I I i 1 I I I I I i I I I I I I 1 nnm Date> �_4/20/2016� 0 wilds 10 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 15/16 - 31 A vol- _�_ ._3✓_ �, _ _ .__-I BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 15116 - 31.5 4126/2016 FUNDI DIV I ACCT I PROJ IDR/CRI ACCOUNT NAME I Increase I Decrease :0001 1 4S06S000 I CR INRAGrant 1 LS6?.i01 1 :000 303001 1 603 00020000 1 DR Firearms Readiness 21:.50! 30001 30300! 6i2SfiDR Equipment - Other 1 58.001 I I I I t I I I I I I I I I i I I I I I I I I I I I I I I I I I I I I I I I I I I I I i I i I I I I I I I I i I I I I I I I I i I I I I I I I I I I I I I I I I I i I I I I I I I I I I I I I I I I I I I I I i I I i I I I I I ,NIZA - Constable Pet. k3 To sctti n NRA budget for the value of ammtmition awarded to Brazos Comm, Constable Pct. =3. I I I I I i I I I I I I I I 1 I I I I I I i I I i ;nnni X1120/2016 Vol-_-, ��.- pg, r)' BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 15116 .31.6 412612016 FUNDI DIV 1 ACCT I PRO) DR/CR ACCOUNT NAME Increase Decrease :?001 21130UIIO I 611;0000 CR Contingency f 10.0:9.00 3500 21130000 1 672555000 1 DR Equipmen; - Surveil. & Securira 966.QO 3;001 21130000 60211000 I DR ISoitoare - \'c IaL 2.267.001 3500 1 21130000 60;00000{I DR Equipnxm R Il' Enhanccmeot 1:790,(•0 3iOO 21130000 67203000 I I DR 1\i;nor CompWcr I lard•sare 3,900.001 3'AO 21130000 GS•I0000 I DR CopicrlF'rimcnFnx Maintenancc I )16.1101 ;500 211:0000 1 67201000 j DR ll' imork Cost t 1300.001 i I I I I I I I I I I I t I I I I I I I I I I I I 1 I I I I I I 1 I I I •I I II I I I I I I I I I j I I I I I I I Counh' Clerk Elecli-m> Sercicen l u fund [tie tjrchase of , ui ment for the Elections Administration olLec. ��-I I I I I I I II I L� I I I I II I I� I I I _Department A P.0 V IF Dated °' '.412112016 -' Vo 1.3s� �g._. r -1 PERSONNEL CHANGE OF STATUS REQUESTS Commissioner Court Date: April 26, 2016 Department Submitting Information: Human Resources Purpose of Submissions: Consider and Take Action on Change Requests Department Submitting Employee Request Action Requested Request(s) Applies To Juvenile Services — Detention Bass, Bryston New Hire Garcia, Edgardo New Hire Hodge, Tiara New Hire Juvenile Services — TJPC State Aid Haveron, Leslie Sheriff's Administration Tax Office Frank, Edward Arguello, Michelle Bergeron, Joan Caldwell, Michelle Collins, Ashlee Desern, Charida Emerson, Laura Flasowski, Jeri Hines, Angela Hitchcock, Karlis McAdams, Niki Rodriguez, Maria Walker, Erica Wilkins, Vicki Approved in Commissioners' Court: April 26, 2016 County Judge's or Commissioner's Signature: (This Copy to be attached to minutes) In I F P cgi New Hire Retirement Promotion New Hire Transfer w/in Dept. New Hire Resignation Promotion Promotion New Hire Transfer w/in Dept. Transfer w/in Dept. Transfer w/in Dept. Resignation Resignation