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Home My WebLink About2016-03-29 10:00AM REGULAR MEETINGBRAZOS COUNTY BRYAN,TEXAS NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON MARCH 29, 2016 AT 10:00 AM IN THE COMMISSIONERS COURTROOM OF THE COUNTY ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVE., SUITE 106, BRYAN, TX 77803 1. Invocation and Pledge of Allegiance - U.S. and Texas Flag - Chaplain G.H. Jones and Judge Peters 2. Call for Citizen input and/or concerns Consider and take action on agenda items 3-16: 3. Acceptance of the resignation of Jesse Contreras and Keith Cooke as Fire Commissioners from the Brazos County Emergency Services District #4 effective March 18, 2016. 4. Request for a waiver of Penalties and Interest on Property IDs 117789, 374162, 367266, 374152, 374153, 374154, 374155, 374156, 374157, 374158, 374159, 374160, 374161, & 304021. 5. Request from the Risk Management for the following purchases in the amount of $2,457.91: • a. Computer, Monitors, Stand and Cables • b. Surface Pro • c. MS Office License 6. Approval of the Job Description for Sponsorship Coordinator BVFR (Class 0861, Position 1) for Exposition Complex. 7. Consider and take action on the appointment of the following members to the Brazos County Health and Wellness Committee: • a. Lloyd Wassermann • b. Dr. Michael Jones • c. Ken Bost --- Val. • d. Jennifer Salazar • e. Melissa Perez • f. Irene Jett • g. Sara Mendez 8. Renewal of contract #2016-174R landscape Maintenance with Green Teams, Inc. 9. Approval of the revised Road and Bridge Department Vehicle Use Policy. 10. Consider and take action on the Wickson Creek Special Utility District utility permit to construct a road bore for a 1 -inch water line crossing under Dilly Shaw Tap Road 1,150 feet northeast of FM 2038. Crossing will be encased and be a minimum of 36 inches under the bottom of the ditch. Site is located in Precinct 2. 11. Tax Refund Applications for the following: • a. Frontier Title Company -overpayment -$3145.26 • b. Brenda Estrada -overpayment -$8.90 • c. Arlene Olivas-overpayment-$30.00 • d. Kevin & Sheryl Greiner -overpayment -$24.35 • e. Robin Benbow-overpayment-$6.54 • f. Chase Harris -overpayment -$16.98 • g. Rafael Villarreal -overpayment -$44.06 • h. Brian & Cathy Haeglin-overpayment-$15.87 • i. Florin Crouch -overpayment -$17.34 12. Budget Amendments. Budget Amendments FY 15/16 27.1 - 27.6 13. Personnel Change of Status. Personnel Action Forms 14. Payment of Claims. 15. Convene into Executive Session pursuant to Texas Government Code 551.0785 to discuss personnel matters. 16. Consider and possible action on executive session. 17. Sheriffs report on inmate population. 18. Announcement of interest items and possible future agenda topics. 19. Call for Citizen input and/or concerns 20. Adjourn. Vol. P9. ---- PUBLIC COMMENTS Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four minutes per person. Persons are invited to submit comments in writing on the agenda items and/or attend and make comment at the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas Constitution. As a Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in attendance at any Regular, Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to, and/or addressing the Court; in participating in public discussions before the Court; and in all actions in the presence of the Court. Those members of the public who are inappropriately attired and/or who do not conduct themselves in an orderly and appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and/or continued disruption of the meeting may result in a Contempt of Court Citation. it is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or group. Neither is it the intention of the Court to allow member (or members) of the public to insult the honesty and/or integrity of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively. Accordingly, profane, insulting or threatening language directed toward the Court and/or any person in the Court's presence and/or racial, ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following sanctions: 1. cancellation of a speaker's time; 2. removal from the Commissioners Court; 3. a Contempt Citation; and/or 4. such other and/or criminal sanctions as may be authorized under the Constitution, Statutes and Codes of the State of Texas. The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda property posted prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However, responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County Judge and/or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite existing policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Teras Open Meetings Act Section 551.042. INVOCATION Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Court. The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave., Suite 106, Bryan, TX 77803 is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two working days before the meeting. To make arrangements, please call (979) 361-4102. Vol �3 �.�C �5�/ MINUTES MARCH 29, 2016 BRAZOS COUNTY COMMISSIONERS COURT REGULAR MEETING A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Administration Building, 200 South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday, March 29, 2016 with the following members of the Court present: Duane Peters, County Judge, Presiding, Lloyd Wassermann, Commissioner of Precinct 1; Sammy Catalena, Commissioner of Precinct 2; Kenny Mallard, Commissioner of Precinct 3, Irma Cauley, Commissioner of Precinct 4; Karen McQueen, County Clerk. The attached sheets contain the names of the citizens and officials that were in attendance. 1. Invocation and Pledge of Allegiance - U.S. and Texas Flag - Chaplain G.H. Jones and Judge Peters 2. Call for Citizen input and/or concerns There was no citizen's input. Consider and take action on agenda items 3-16: 3. Acceptance of the resignation of Jesse Contreras and Keith Cooke as Fire Commissioners from the Brazos County Emergency Services District #4 effective March 18, 2016. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Sammy Catalena. Passed. 5-0. Members voting Ayes: Catalena, Cauley, Mallard, Peters, Wassermann 4. Request for a waiver of Penalties and Interest on Property IDs 117789, 374162, 367266, 374152, 374153, 374154, 374155, 374156, 374157, 374158, 374159, 374160, 374161, & 304021. Judge Peters stated that there is nothing in the legal statute that allows a county to forgive penalties and interest for requests like these. Judge Peters also mentioned that the property tax payments were incorrectly addressed to Brazoria County. Motion: Deny, Moved by Commissioner Kenny Mallard, Seconded by Commissioner Sammy Catalena. Passed. 5-0. Members voting Ayes: Catalena, Cauley, Mallard, Peters, Wassermann 5. Request from the Risk Management for the following purchases in the amount of $2,457.91: • a. Computer, Monitors, Stand and Cables • b. Surface Pro • c. MS Office License Motion: Approve, Moved by Commissioner Kenny Mallard, Seconded by Commissioner Sammy Catalena. Passed. 5-0. Members voting Ayes: Catalena, Cauley, Mallard, Peters, Wassermann 6. Approval of the Job Description for Sponsorship Coordinator BVFR (Class 0861, Position 1) for Exposition Complex. A copy of the job description is attached. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner -Loyd Wassermann. Passed. 5-0. Members voting Ayes: Catalena, Cauley, Mallard, Peters, Wassermann 7. Consider and take action on the appointment of the following members to the Brazos County Health and Wellness Committee: • a. Lloyd Wassermann • b. Dr. Michael Jones • c. Ken Bost • d. Jennifer Salazar • e. Melissa Perez • f. Irene Jett • g. Sara Mendez Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by County Judge Duane Peters. Passed. 5-0. Members voting Ayes: Catalena, Cauley, Mallard, Peters, Wassermann Renewal of contract #2016-174R Landscape Maintenance with Green Teams, Inc. A copy of the renewal of contract and bid tabulation is attached. Motion: Approve, Moved by Commissioner Lloyd Wassermann, Seconded by Commissioner Kenny Mallard. Passed. 5-0. Members voting Ayes: Catalena, Cauley, Mallard, Peters, Wassermann Approval of the revised Road and Bridge Department Vehicle Use Policy. A copy of the policy is attached. Motion: Approve, Moved by Commissioner Lloyd Wassermann, Seconded by Commissioner Sammy Catalena. Passed. 5-0. Members voting Ayes: Catalena, Cauley, Mallard, Peters, Wassermann 10. Consider and take action on the Wickson Creek Special Utility District utility permit to construct a road bore for a 1 -inch water line crossing under Dilly Shaw Tap Road 1,150 feet northeast of FM 2038. Crossing will be encased and be a minimum of 36 inches under the bottom of the ditch. Site is located in Precinct 2. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner LLoyd Wassermann. Passed. 5-0. Members voting Ayes: Catalena, Cauley, Mallard, Peters, Wassermann 11. Tax Refund Applications for the following: • a. Frontier Title Company -overpayment -$3145.26 • b. Brenda Estrada -overpayment -$8.90 • c. Arlene Olivas-overpayment-$30.00 • d. Kevin & Sheryl Greiner -overpayment -$24.35 • e. Robin Benbow-overpayment-$6.54 • f. Chase Harris -overpayment -$16.98 • g. Rafael Villarreal -overpayment -$44.06 • h. Brian & Cathy Haeglin-overpayment-$15.87 • i. Florine Crouch -overpayment -$17.34 Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Sammy Catalena. Passed. 5-0. Members voting Ayes: Catalena, Cauley, Mallard, Peters, Wassermann 12. Budget Amendments. Vol _ � - -Pg 14e Budget Amendments FY 15/16 27.1 -27.6 27.1 Reallocate funds for the County Attorney. 27.2 Reallocate funds for Juvenile Services. 27.3 Reallocate funds for Justice of the Peace, Precinct 3. 27.4 Reallocate funds for General Capital Improvements - Sheriff's Office. 27.5 Reallocate funds for General Capital Improvements - Juvenile Services. 27.6 Reallocate funds for Risk Management. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 5-0. Members voting Ayes: Catalena, Cauley, Mallard, Peters, Wassermann 13. Personnel Change of Status. Personnel Action Forms A copy of the Personnel Change of Status requests is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 5-0. Members voting Ayes: Catalena, Cauley, Mallard, Peters, Wassermann 14. Payment of Claims. Claims 7142825-7143021 Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner LLoyd Wassermann. Passed. 5-0. Members voting Ayes: Catalena, Cauley, Mallard, Peters, Wassermann 15. Convene into Executive Session pursuant to Texas Government Code 551.0785 to discuss personnel matters. At this point, the County Judge announced the Court would consider items 17 through 19 then return to convene into Executive Session. Having considered the previously noted agenda items, at 10:10 a.m. the County Judge stated that the Court would convene into Executive Session to deliberate pursuant to Texas Government Code 551.0785 as stated above. The following individuals were asked to stay for the meeting: Candy Gallego, Executive Assistant Bill Ballard, Civil Counsel Kendra Suhling, Civil Counsel Jennifer Salazar, Human Resources Director 16. Consider and possible action on executive session. At 10:18 a.m. the County Judge announced the meeting open to the public and on motion by Commissioner Cauley, seconded by Commissioner Catalena, the Court voted unanimously to approve an adjustment of credited service and current service for a particular employee of the TCDRS and authorize payment of the County's contribution. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Sammy Catalena. Passed. 5-0. Members voting Ayes: Catalena, Cauley, Mallard, Peters, Wassermann 17. Sheriff's report on inmate population. Sheriff Chris Kirk stated there were 559 inmates in jail, 45 have electronic monitors and 18 are pending for monitors. Judge Peters thanked Sheriff Kirk and the Sheriff's Department for looking into the traffic situation in the Nantucket and Indian Lakes areas. 18. Announcement of interest items and possible future agenda topics. There were no announcements. 19. Call for Citizen input and/or concerns There was no citizen's input. 20. Adjourn. Pg. />!.� The foregoing minutes of the Commissioners Court meeting held March 29, 2016 have examined and are approved in open Court this 5-� day of r► I ____.2016, in Bryan, Brazos County, Texas. Duane Peters County Judge Lloyd W sermann Commissioner, Precinct 1 am at na Kenny Mallard Commiss' er, Precinct 2 Commissioner, ecinct 3 Xl t Irma Cauley Commissioner, Precinct 4 Attest: Karen McQueen County Clerk vol. j5! Pg._ Fa I Of (/ BRAZOS COUNTY COMMISSIONER'S COURT af? DAY OF p6j& , 20/� Name PRINT) Organization (PLEASE PRD''T� Co,6f;L 6w, BRAZOS COUNTY COMMISSIONER'S COURT PW •�p ♦MV�j My / X Flame (PLEASE PRLNT) 20&_— Organization (PLEASE PRINT) C1,7y O/F COCLA'61/7 SA7/Oy yV Comol Brazos County Job Description Class Number i 0861 Pay Group: 22 FLSA Status: Exempt Template Revision 1.2 081158012 Title: Sponsorship Coordinator- BVFR; Brazos County Expo j Department. Expo Fair Administration Reports To: Brazos Valley Fair & Rodeo Senior Manager Approved Date: Pending EEOC Category: Administration nerall eS arforms professional administrative duties and responsibilities for the Brazos Count Expo and the Brazos Valley Fair & Rodeo. Specifically responsible for performing a]) sponsorship marketin sales, sponsor servicing and follow-up, comprehensive bookkeeping duties/responsibilities including maintaining customer accounts, entering all required financial information into Quick Books, generating monthly reports, reconciling funds and making daily bank deposits. I i ------- Essential Duties: Markets and sells all Expo and Fair sponsorships, services sponsors as required and follows up as necessary to insure a healthy, viable and growing sponsorship program for the Brazos County Expo Complex and the Brazos Valley Fair & Rodeo; Must have an extensive background and experience in selling advertising and/or sponsorships for at least one or a combination of radio, television, newspaper or an alternative media type. Some of the experience must have been in Brazos County; Must have a wide range of established and proven contacts and networking capability in the business/industry communities in Bryan/College Station; Responsible for the management of all aspects of the commercial exhibits/vendors for the Brazos Valley Fair & Exposition; Must assist in preforming all bookkeeping responsibilities including maintaining customer accounts, entering all required financial information into Quick Books, generating monthly reports, reconciling funds and making daily bank deposits; Must be a "people" person with an excellent personality, have the ability to multi -task in a stressful environment, have a strong work ethic, have strong organizational skills and be able to focus attention on details; Assists with other Fair administration and management requirements and projects as assigned; Communicates effectively orally and in writing; Works effectively in a team environment and maintains a positive attitude and working relationship with all staff; Works an irregular schedule occasionally as needed; Exercises discretion and independent judgment, with minimal supervision, as necessary in performing professional responsibilities; Must be very experienced and proficient in Quick Books, Microsoft Word and Excel. Other Duties as assigned. (10%) Given: Manager; Fair- Senior Manager .—_..._... staff, temporary employees and Fair volunteers. ' Vol.•Z3SL-- pg._49 G—. Education Required: A bachelor's degree or equivalent in a communications/business related field is preferred. Must be a "people' person with an excellent personality, have the ability to multi -task in a stressful environment, have a strong work ethic, have strong organizational skills and be able to focus attention on details. Must have viable local business contacts and be experienced in selling j advertising in Brazos County. Must be very experienced and proficient in Quick Books, Microsoft Required: 1, A minimum of two years of meaningful and advanced professional experience in selling advertisement and/or sponsorships is preferred. Successful, Intermediate experience with Quick Preferred: Certificates, Licenses, Registrations Required: None: — Preferred: The physical demands described here are representative of those that must be mel by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hand to finger, handle, or to feel; reach with hands and arms; bend and kneel; and talk and hear The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as books and stacks of records. Specific vision abilities required for this job include close vision, distance vision, and the ability to adjust focus. Knowledge, Skills, & l Abilities Typical: Experience in selling advertisement and/or sponsorships, standard office management, practices/procedures, . and bookkeeping procedures. Operate computers, including word processing and spreadsheet software; read and interpret manuals and memos; perform math to balance accounts; understand and follow instructions; operate standard office equipment, such as a copy machine and a facsimile machine; type 60 wpm; communicate effectively, both orally and in writing; work independently as necessary; set work priorities; maintain effective working relationship with co-workers; and provide exceptional customer service to the ` — ---- ,. penerafppblc,--- ..---- — ----- . _ ------- ---- ---- ------ j Work Environment I TyplCah ;The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable 1, individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The employee is constantly required to work closely with others as a part of a team to perform multiple tasks simultaneously, and switch from one task to another. The employee is frequently required to work under time constraints and meet deadlines. �D Duane Peters 3 County Judge Date Vol.._ _35/ _ F g. /� 7 z Brazos Count Y Purchasing Department 200 SOUTH TEXAS AVE SUITE 352 BRYAN, TX 77803 PHONE (979) 361-4290 FAX (979) 361-4293 February 26, 2016 Green Teams, Inc 731 Industrial Blvd. Bryan, TX 77803 Attn: Len Gallagher Phone: 979-823-7551 Fax: Email: lcn@greenteamsinc.com Re: Renewal of Contractfm, Landscape Maintenance —1016-1748, previorrsly knorwr as 1015-478 and 2013-50. Brazos County appreciates the quality work your company has provided and would like to exercise the renewal option for Landscape Aaintenance— 2016-174R, previously known as 2015-478 and 2013-50. All terms, conditions, and pricing shall remain the same. This renewal will be for one year starting June 1, 2016 through May 31,2017. To accept the renewaloption, please fill out the information and sign below. Return the signed documents by email to cnorton@brazoscouhlyti.gov or fax to (979) 36tA293. Please then submit the original sinned documents and an updated Certificate of Insurance by mail to the address listed above Please return acceptance as soon as possible. If you have any questions, I may be reached at (979) 361-4291. Contact Name: Len Gallagher Telephone: 1979) 823-7551 E -Mail: len@areenteamsinc.com Fax: (979) 822-3303 GREEN TEAMS, INC Authorized Signature G� tl)� Ga agher� CO Y ters, County Judge 03-10-16 Date 3�q7u�_ Date '6 m< W O D N N N N n 3 N m m m m N o nbi C m m p N W p O O O j b Z L G CI D (p m m Ot J O m O tp O z o O o J m oo w O o 0 p o N N 0 n W 0 a I/3�' m m w eWi e fO 00 j O V O N O O O (7 N O N O O w N � A A W N W o N W N Off` p, ry � O v pl N O o m O O A p Zf: N O O O O O N O O O ( A O N 4� V Q o N � � fR f/1 M N M N d1 41 n O C j � a N m N Q A N W fn N N N W O n r m OI W N W N A W W Oi O N N A p O N N J m A N O O O N O O A O OI O O O W N fA M fF1 N tl1 N EP � O W O] N N N N N W W N O N O (O C m X o O v m O O N ONi 0 N o (li 10 O fa N O O � O O b O N b O O S O A O O W O Ip N O O �p O O OJ O O O O O ry % O O W O A O O O M W M M W M fR fR � .. r.• (O A N N M O N N o O Obl O m O O O O N O N O m m 3 d �' �' �' s O w a s r •; - Er BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPARTMENT Road and BridjZe DEPT. NUMBER 56001000 DATE OF COURT MEETING: March 29, 2016 ITEM: Consider and take action on approval of the revised Road and Bridge Department Vehicle Use Poliev. SOURCE OF FUNDS: N/A NOTES/EXCEPTIONS: e Revisions include requirement(s) for IRS compliance regarding County owned vehicles. SUBMITTED R. Alan Munger, P. County Engineer CC2016 This ate: BAY Req u �t is D�, ACKNOWLEDGED BY: k_0 /dW y 6G.GQ1e.yK�.. Commissio er Lloyd Wassermann Road and Bridge Liaison Denied by Commissioners' Court Peters, County Judge EE0ii__ __7 - P _gw 0 BRAZOS COUNTY ROAD AND BRIDGE DEPARTMENT VEHICLE USE POLICY Effective New Date: March 29, 2016 Last Revision: February 2000 Policy/Description: This policy relates to the use and assignment of all county vehicles by employees of the department. The objectives of the policy are to provide cost effective transportation to employees for carrying out the functions of the department, to maintain the vehicle fleet in good working order and to provide 24 hour capability to respond to emergency situations such as natural disasters, accidental disasters and domestic emergencies. Procedures: 1. TYPES OF TRANSPORTATION SERVICES: The department may provide an employee with means of transportation to perform his or her job duties. Such means include mileage reimbursement, use of county vehicle and public transportation. Provision of transportation by the county shall not be used as a condition of employment with the county. 2. USE OF COUNTY VEHICLES: County vehicles and equipment are property of the county and may be used by department employees only in the course of their job duties unless otherwise provided for in this policy. Any employee who uses a county vehicle must have a valid Texas driver's license and must have signed a "Driver's License Check" form (See Attachment "A"). Authorized drivers are covered by the county's casualty and liability insurance policy. The driver is responsible for the safe operation of the vehicle and for obeying State and local traffic regulations. Employees who drive county vehicles or use their own personal vehicle to routinely conduct official county business shall notify their supervisor at the beginning of the next business day of any suspension or cancellation of their vehicle operator's license. Employees shall not drive county vehicle under the influence of illegal drugs or alcohol or while -under the influence of lawfully prescribed or over-the-counter substances, if these substances impair the employee's ability to drive. The driver is responsible for payment of all fines, penalties and court costs associated with violations of traffic regulations. 3. VEHICLE ASSIGNMENT: County vehicles may be assigned to employees whose position and job responsibilities require routine and continuous access to a vehicle. A pool vehicle will be available at the Road and Bridge Department. There will be four categories of vehicles. Only the County Engineer has the authority to assign vehicles to department employees. Keys for vehicles in all categories, except the permanently assigned vehicles, will be located at the Road and Bridge Department/Shop Maintenance office. The four (4) categories of vehicles are as follows: a. Pool Vehicles: Vehicles in this category will be available on a reservation basis to Road and Bridge employees whose job responsibilities -demonstrate �/tra periodic, non -continuous need for a vehicle. /7/ b. Part-time Assigned (A.M.): Vehicles in this category are assigned to employees whose job responsibilities demonstrate a need for continuous access to a vehicle during the work day. These employees will not take these vehicles home. Part-time assigned (A.M.) are available on a reservation basis as pool vehicles to employees after 4:00 P.M weekdays and on weekends for job related business. c. Part-time Assigned (P.M.): Vehicles in this category are assigned to employees whose job responsibilities demonstrate that they routinely: a) perform work related duties after work hours, or b) drive directly from home to field, or c) stand by after hours for incident management or emergency response. Vehicles in this category may be taken home. Part-time assigned (P.M.) vehicles are available on a reservation basis as pool vehicles between 8:00 a.m. and 4:00 p.m. to all employees for job related business. To the extent possible, part-time assigned (A.M.) will be paired with part-time assigned (P.M.). d. Permanently Assigned (24 hours): Vehicle in this category are assigned to employees whose job responsibilities demonstrate that they are subject to being called out on county business on a twenty-four hour basis. Vehicles in this category may be taken home. 4. VEHICLE CHECK OUT: Vehicle keys and a vehicle fuel card shall be kept by the Dispatch Center for each vehicle located at the Road and Bridge Department. Vehicles assigned to employees will be reserved for those periods of the day (A.M. or P.M.). Pool vehicles and Part- time assigned vehicles may be reserved in advance. 5. TAKE HOME VEHICLES: A county employee is not authorized to routinely take home a county -owned vehicle unless expressly authorized in writing by the County Engineer. Vehicles defined as "qualified non -personal -use vehicles" by IRS Publication 15-B are exempt from taxation as a working condition benefit. These vehicles include: Pickup trucks. A pickup truck with a loaded gross vehicle weight of 14, 000 pounds or less is a qualified non -personal -use vehicle if it has been specially modified so it is not likely to be used more than minimally for personal purposes. For example, a pickup truck qualifies if it is clearly marked with permanently affixed decals, special painting, or other advertising associated with your trade, business, or function and meets either of the following requirements. 1. It is equipped with at least one of the following items. a. A hydraulic lift gate. b. Permanent tanks or drums c. Permanent side boards or panels that materially raise the level of the sides of the truck bed d. Other heavy equipment (such as an electric generator, welder, boom, or crane used to tow automobiles and other vehicles). 2. It is usedprimarily to transport a particular type of load (other than over the public highways) in a construction, manufacturing, processing farming, mining, drilling, timbering, or other similar operation for which it was .specially designed or significantly modified For Vehicles that are not exempted by the IRS Publication 15-B, the employee will be taxed on the use of the vehicle. Attaclunent `B", Employee Fringe Certification, will need to be filled out and sent to Human Resources annually for all vehicles that are taken home, regardless of exemption. Vol, O:uc/ pt7 />Z-1 County employees authorized to take home county vehicles may use them minimally for personal errands while en route from home to work. De minimus use may include personal errands but may not include stops which may impinge the reputation of the county and the department. Take home vehicles may not be utilized for off duty employment or on weekends for personal use. 6. JOURNEY TO JOB SITE: Vehicles and equipment will depart at the time established by the General Superintendent or a supervisor delegated that authority. Vehicles will proceed directly to the scheduled job site with no stops except for emergency reasons. Any emergency situation requiring movement of a vehicle from a job site will be cleared with a supervisor. Vehicles will remain at the scheduled job site until the time directed by a supervisor to move to anotherjob site. Supervisors are responsible for knowing the location and county -related business of any assigned vehicle not on a job site. 7. USE OF VEHICLES FOR MEAL BREAKS: County vehicles may be used to travel to and from Work -sites for designated meal breaks if the lunch break occurs while on route to or from or while at a field work location. 8. VEHICLE INIAINTENANCE: Users of county vehicles are responsible for maintaining sufficient fluid levels in the vehicles, including gas, oil, brake fluid, water and tire air pressure. These items should be checked each time the vehicle is filled with gas. No one should return a vehicle with less than a half (112) tank of gasoline. Scheduled preventative maintenance shall be the responsibility of those employees' assigned vehicles and the Fleet Manager for pool vehicles. 9. ENERGY CONSERVATION: It is the policy of Brazos County and a financial necessity to reduce fuel consumption and air pollutant emissions. Employees are encouraged to conduct business by telephone, radio, fax, computer transmission, mail, courier and any telecommunication service to the maximum extent possible. Where transportation is required for site visits and face to face contact, employees should plan itineraries to include multiple trip purposes during the same journey, car-pool with other employees, and reduce unnecessary trips. Bi -fuel vehicles fitted for alternative fuels (CNG and propane) must use the alternative fuel as a primary fuel unless the alternative fuel is not readily available. 10. PASSENGERS: Persons not employed by Brazos County are permitted to ride in county vehicle as passengers if necessary to conduct county business or provide courtesy rides in cases of road side emergencies. Non -county employees are covered by the county's casualty and liability insurance policy under these circumstances. At no time will a person not employed by Brazos County be authorized to operate a county vehicle. 11. TRANSPORTATION OF EMPLOYEES •IN TRUCK BEDS: Transporting employees in a truck bed to a job site is prohibited. Once at the work site, transporting not more than two (2) employees seated in the floor of the bed is permitted for short distances at low speed, provided that there is no equipment also in the bed of the truck. 12. SAFETY: All department employees who drive county vehicles or their own personal vehicles to conduct county business are expected to drive safely and observe all vehicle traffic laws to prevent vehicle accidents. County employees who drive county vehicles will be rated based on a point system comparing their motor vehicle record (MVP) and the Risk Assessment Table, shown below. Any employee who has accumulated 8 or more assessment points over the past two years from the date of the Driver's License Check is considered to be a high risk driver and will not be permitted to drive county vehicles. FO pg. /_7.j RISK ASSESSMENT TABLE DPS VIOLATIONS POINT ASSESSMENT Vehicular homicide 10 points Vehicular manslaughter 10 points DWI or DUI 10 points Driver's License suspended 10 points Hit and run 10 points Leaving the scene of an accident 8 points Negligent homicide 8 points Reckless driving 8 points Negligent collision 5 points At fault accident 4 points Failure to yield to school bus 4 points Pedestrian violations 4 points Unsafe speed 3 points Failure to yield 3 points Running stop sign 3 points Improperturn 3 points Failure to appear 3 points Failure to control vehicle 3 points Driving in an improper lane 3 points ISI Illegal passing 3 points Speeding 2.5 points 13. DRIVER TRAINING REQUIREMENTS: All employees who drive county vehicles and/or drive their personal vehicle on county business and are reimbursed for mileage are required to attend Driver Education Training for six hours every two years. Attachment "A" BRAZOS COUNTY ROAD AND BRIDGE DRIVER'S LICENSE CHECK Your authorization to drive a county vehicle depends upon your driving safety record over the past two years. You shall not drive a county vehicle if you have been convicted of any one of the following violations during the past two years: Vehicular Homicide, Vehicular Manslaughter, DWI or DUI, Driver's License Suspension, Hit and Run, Leaving the Scene of an Accident, Negligent Homicide or Reckless Driving. You may not be permitted to drive if you have been convicted of multiple lesser violations during the past two years. A Driver's License Check will be conducted to verify your driving safety record over the past two years. The information received will be kept confidential and used strictly for determining you eligibility to drive a county vehicle. I HEREBY CERTIFYTHAT I HAVE READ THE FOREGOING STATEMENT AND AGREE TO ALLOW THE BRAZOS COUNTY ROAD AND BRIDGE DEPARTMENT TO PERIODICALLY CONDUCT A DRIVERS LICENSE CHECK BY THE TEXAS DEPARTMENT OF PUBLIC SAFETY OF MY DRIVING RECORD FOR UP TO THE LAST THREE (3) YEARS. I ALSO UNDERSTAND USE OF A COUNTY VEHICLE MAY BE CONSIDERED AS TAXABLE INCOME BY THE INTERNAL REVENUE SERVICE. Name (please print) Signature 'today's Date Date of Birth Social Security Number Driver's License Number / State Pg. /13 Attachment "B" BRAZOS COUNTY, TEXAS EMPLOYEE FRINGE BENEFIT CERTIFICATION ANNUAL AUTOMOBILE CALCULATION FOR INCOME INCLUSION Vehicle Year: Vehicle Condition: Vehicle Make: Vehicle Mileage: Vehicle Model: Value of Auto at Beginning of the Year Annual Lease Value from attached Table Percentage of Year Available (100% for Full Year) (100% unless vehicle is not available to employee during some periods) Prorated Annual Lease (3x2) Personal Use Percentage (Personal miles divided by total miles) Personal Annual Miles Total Annual Miles Annual Lease Value for Inclusion (4x5) Fuel (Personal Miles @ 5.5 Cents) (6x.055) Total Fringe Benefit Inclusion (8+9) z 3 %s 6 7 _$ 9 $ 10 1. The value at the beginning of the year is the acutal cost of the vehicle. If the car is new, the employee should obtain this information from the Purchasing Agent. If the vehicle is an older car, the information should be obtained from Kelley Blue Book (http://www.kbb.com/ ). 2. The annual lease value should be obtained from the table attached. The employee would enter the table with the value of the vehicle obtained from the Purchasing Agent. "I do hereby certify that the above information and estimates are true and accurate as possible, and that the amount that I have calculated as fringe benefit should be included as ordinary income in my annual report of wages. I am aware that Federal Income Taxes will be withheld as well as Social Security and Retirement." Employee Number Signed: Employed Position: Exemption Reason: Date: Vehicle License No: Vol. oZ g -- Pg. /741 Table 3-1. Annual Lease Value Table (1) Automobile FMV $ 0 to 999 1, 000 to 1, 999 2,000 to 2,999 3,000 to 3,999 4,00C to 4,999 5,000 to 5,999 6,000 to 6,999 7,000 to 7,999 8,000 to 8,999 9,000 to 9,999 10,000 to 10,999 11,000 to 11,999 12,000 to 12,999 13,000 to 13,999 14,000 to 14,999 15,000 to 15,999 16,000 to 16,999 17,000 to 17,999 18,000 to 18,999 19,000 to 19,999 20,000 to 20,999 21,000 to 21,999 22,000 to 22,999 23,000 to 23,999 24,000 to 24,999 25,000 to 25,999 26,000 to 27,999 28,000 to 29,999 30,000 to 31,999 32,000 to 33,999 34,000 to 35,999 36,000 to 37,999 38,000 to 39,999 40,000 to 41,999 42,000 to 43,999 44,000 to 45,999 46,000 to 47,999 48,000 to 49,999 50,000 to 51,999 52,000 to 53,999 54,000 to 55,999 56,000 to 57,999 58,000 to 59,999 12) Annual Lease $ 600 850 1,100 1,350 1,600 1,850 2,100 2,350 2,600 2,850 3,100 3,350 3,600 3,850 4,100 4,350 4,600 4,850 5,100 5,350 5,600 5,850 6,100 6,350 6,600 6,850 7,250 7,750 8,250 8,750 9,250 9,750 10,250 10,750 11,250 11,750 12,250 12, 750 13,250 13,750 14,250 14,750 15,250 For automobiles with a FMV of more than $59,999, the annual lease value equals (.25 x the FMV of the automo- bile) + $500. specialized equipment in a trade or business other than yours. Neither the amount the employee considers to be the value of the benefit nor your cost for either buying or leas- ing the automobile determines its FMV However, see Safe -harbor value, next. Safe -harbor value. You may be able to use a safe -harbor value as the FMV. For an automobile you bought at arm's length, the safe -harbor value is your cost, including sales tax, title, and other purchase expenses. You can't have been the manufacturer of the automobile. For an automobile you lease, you can use any of the following as the safe -harbor value. • The manufacturer's invoice price (including options) plus 4% • The manufacturer's suggested retail price minus 8% (including sales tax, title, and other expenses of pur- chase). • The retail value of the automobile reported by a na- tionally recognized pricing source if that retail value is reasonable for the automobile. Items included in annual lease value table. Each an- nual lease value in the table includes the value of mainte- nance and insurance for the automobile. Don't reduce the annual lease value by the value of any of these services that you didn't provide. For example, don't reduce the an- nual lease value by the value of a maintenance service contract or insurance you didn't provide. You can take into account the services actually provided for the automobile by using the general valuation rule discussed earlier. Items not included. The annual lease value doesn't nclude the value of fuel you provide to an employee for personal use, regardless of whether you provide it, reim- burse its cost, or have it charged to you. You must include the value of the fuel separately in the employee's wages. You can value fuel you provided at FMV or at 5.5 cents per mile for all miles driven by the employee. However, you can't value at 5.5 cents per mile fuel you provide for miles driven outside the United States (including its pos- sessions and territories), Canada, and Mexico If you reimburse an employee for the cost of fuel, or have it charged to you, you generally value the fuel at the amount you reimburse, or the amount charged to you if it FMV. The FMV of an automobile is the amount a person was bought at arm's length would pay to buy it from a third party in an arm's-length If you have 20 or more automobiles, see Regulations transaction in the area in which the automobile is bought section 1.61-21(d)(3)(ii)(D). or leased That amount includes all purchase expenses, If you provide any service other than maintenance and such as sales tax and title fees. insurance for an automobile, you must add the FMV of If you have 20 or more automobiles, see Regulations that service to the annual lease value of the automobile to section 1.61-21(d)(5)(v). If you and the employee own or figure the value of the benefit. lease the automobile together, see Regulations section 1.61-21(d)(2)(ii). 4 -year lease term. The annual lease values in the table You don't have to include the value of a telephone or are based on a 4 -year lease term. These values will gen- any specialized equipment added to, or carried in, the au- erally stay the same for the period that begins with the first tomobile if the equipment is necessary for your business date you use this rule for the automobile and ends on De - However, include the value of specialized equipment if the cember 31 of the fourth full calendar year following that employee to whom the automobile is available use the date_,___ Vol..--%, 3 pg. /7% i BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPARTMENT: Road & Bridge MEETING DATE: March 29, 2016 SUBJECT: Utility Permit - Wickson Creek Special Utility District Consider and take action on the Wickson Creek Special Utility District utility permit to construct a road bore for a 1 -inch water line crossing under Dilly Shaw Tap Road 11150 feet northeast of FM 2038. Crossing will be encased and be a minimum of 36 inches under the bottom of the ditch. Site is located in Precinct 2. SUBMITTED BY: (Qj-� a -4, Darrell W. Kohves Right of Way Agent This request is Duane Peters,ounty Judge DATE: //U :)ners' Court APPLICATION FOR WATER UTILITY PERMIT DESIGNA'T'ING PLACEMENT OF UTILITY IN COUNTY RIGHT OF WAY TO: THE COUNTY ENGINEER OF BRAZOS COUNTY, TEXAS Pursuant to the Texas Utility Code, Section IS 1.024, comes now WICKSON CREEK SPECIAL UTILITY DISTRICT [company name], hereinafter referred to as "Company" a TEXAS UTILITY [state] Corporation, with authority to transact business in Texas, acting by and through its duly authorized representative, and hereby petitions the County Engineer for the right to lay, construct, maintain, repair and./or operate a gas facility under, over, across and/or along certain County Roads as shown on drawings and diagrams attached hereto and said location described as follows: Facilitv to Cross Road Length of TYPE. OF CONSTRUCTION Road Name & Block Number Crossing (CHECK ONE Bored lacked Driven Cased DILLY SHAW TAP 60' X X Facility to Parallel Countv Road Within Right-Of-Wav Road Name and Block Number From To De th Distance CONSTRUCTION TYPE 1" Diameter Wali Thickness 1 %," Encasement Pipe Material Specification Maximum Operation Pressure 80 PSI The location and description of the proposed installation and appurtenances must be fully shown on the attached detailed drawings. The Company shall commence actual construction/work in good faith within 60 days from the date of said permit and shall complete said construction /work within 1 working days. (COMPANY MUST FILL 1N). If such construction is not begun by the 60`h day, Company will be required to apply for a new permit. Company declares that prior to filing this application, it has ascertained the location of all existing utilities, both aerial and underground, and the filing of this application is prima facie evidence that the proposed installation will not conflict with any existing utility. A copy of this permit shall be kept at thejob site any time work is being performed. It is expressly stipulated that this Permit is a license for permissive use only and that the placing of facilities upon public property pursuant to this permit shall not operate to create or vest any property right in said holder. It is understood and agreed that the rights and privileges herein set out are granted only to the extent of the County's right, title and interest in the land to be entered upon and used by the holder and the holder will at all times assume risk of and indemnify, defend and save harmless Brazos County from and against any and all loss, damages, cost or voi. - e?7t -- Pg /7F expense arising in any manner on account of the exercise or attempted exercise by said holder of the aforesaid rights and privileges. Any deviation from these specifications must be approved by Brazos County Engineer's Office or its designated representative. `approval of County Engineer's Office may take as long as two weeks after complete application is received. Applicant agrees to comply with all rules of the County Commissioners and the County Engineer in construction of said installation attached hereto as BRAZOS COUNTY DESIGN STANDARDS AND SAFETY PRECAUTION REQUIREMENTS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY and incorporated herein for reference. In the event CompanyJails to obtain rt permit prior to the installation or floes not install utilities in compliance with installation requirements set fourth herein (i.e. depth, location, etc), Company assumes all financial responsibilityfor damages andlo-destruction of lines, cables, etc. based upon its failure to comply with Brazos County requirements. Applicant agrees that if Brazos County demonstrates it violation of the terms of this policy, Applicant stipulates that requisites for injunctive relief exist and that Brazos County is entitled to relief enjoining any conduct by applicant whielt is contrary to the policies. This permit is a revocable perntiG Brazos County reserves the right to revoke this permit at any time, in the sole discretion of Brazos County, for interests of public health, safety or welfare, o- for jailure to repair any dannages upon demand, orfo any other reason deemed sufficient by Brazos County. In the event Connpany fails to comply with any o• all of the requirements as set forth herein, the Comfy stay take such action as it deeans appropriate to compel eomnpliance. The County Engineer farther retains the right to revoke this Permit by verbal notification to the Applicant/Company. Failure to obtain this permit tnnd/ar notify the County E'ngineer's Office within 24 hours of beginning construction shall constitute grounds for jab shutdown. By signing below, I certify that I am authorized to represent the Company listed below, and that the Company agrees to the conditions/provisions included in this permit. WICKSON CREEK SPECIAL UTILITY F) STRICT Company Name By: L Signature GENERAL MANAGER Title 8770 HWY 21 Address BRYAN,TX 77808 City State Zip (974)58g—�030 Phone Number watson@wicksoncreek.com Email LL �I-Rtfl WATER UTILITY APPROVAL Brazos County offers no objection to the proposed location of the utility in the County right of way as shown by accompanying drawings and notice dated -�— /(-- -lot(— except as noted below: (Month/Day/Year) EXCEPTIONS: ( D, � �r Brazos County Engineer &I§ !P - vol. Pg, < LU LTJ F.)3 �D F -4.010,'y / / / af C-0 LU 0 D:f F- LU Vi Lij LU LU D- LU Lj / w % / Z.1 CL CL LU -U) C. LL C. cL LLJ LLJ Lu vi < LLJ CL \_\\ LU af m (j CL vol. Pg, . .$� '.+� ♦� _ 3x F41 .+ran t =. �.r y j.. � _ . _ - I LM �, a s,N ✓ n"'�,,,. '.e"`. - I - I C�. � - _ � m a � w to i _s d *•�..a t _ F �.� _ � - — � � � xi•T dt .dr i s k „��Cs •l � � 1 v� .a� ;Z / . 'fi µ P",af r"' A '.'��'.�. '. i ,'.r � A •. BRAZOS COUNTY ROADWAY SAFETY AND ROAD PRESERVATION STANDARDS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY A. Genera! Requirements 1. Adequate drainage shall be maintained in ditches at all times. 2. Permittee will use best management practices ("BMP") (EPA and TCEQ both provide lists of examples of BMPs) to minimize erosion and sedimentation resulting from the proposed installation. 3. The permittee shall take precautions to avoid damage to property. All County Right of Way and property shall be restored to its original condition, as far as practical, in the opinion of the County Engineer or appointed representative. 4. The construction and maintenance of such utility shall not interfere with the property or rights of a prior occupant. 5. Permittee shall not interfere with other utilities located in the right of way. In the event damages occur, permittee will be liable to the County or other utilities running through the right of way. 6. County Engineer shall determine whether or not permittec's plans shall inconvenience the public. If it is determined that inconvenience to the public exists, then the County Engineer will decide whether such project will be allowed or if an alternative exists so as not to inconvenience the public. B. Safety Requirements I_ Proper traffic control measures must be put in place prior to beginning work and remain in place during the duration of the job. All traffic control measures must follow the Texas Manual of Uniform Traffic Control Devices (TIvIUTCD). See Traffic Control Requirements below. 2. During construction, all safety regulations of the Texas Department of Transportation shall be observed. 3. Permittee must take such precautions and measures, including placing and displaying safety devices, as may be necessary, in order to safely conduct the public through the project area. Company shall provide flagmen, signs, signals or devices necessary to provide complete safety to the public. 4. Adequate provisions must be made to cause minimum inconveniences to traffic and adjacent property owners. 5. No cable, conduit and/or pole line shall be laid, constructed, maintained and/or repaired so as to constitute a danger or hazard of any kind to persons or vehicles using such road. Any poles placed in the Right of Way for future installation shall be placed at the back of the Right of Way. Exceptions may be approved by the County Engineer. C. Traffic Control Plan 1. A traffic control plan, pursuant to the TMUTCD or Engineered Traffic Control Plan must be provided for the following: a. Any construction (i.e. pit, excavation, hole) left open overnight, requires specific nighttime traffic control measures pursuant to the TMUTCD; b. If construction is within ten (10) feet of the roadway; or c. Any work performed in the road right-of-way; 2. Plan must be attached to the permit and kept at the job site anytime work is being performed. 3. Plan must set forth the time of completion for the job. D. Design Standards 1. All overhead installations shall conform to clearance standards of the Texas Department of Transportation and the pole be placed in the designated area for power specified as set forth in the Texas Utilities Code, Section 181.045- 2. All pole installation (including lighting) shall be placed at the backside of the Right of Way to ensure safety to the public. Any pole placed in violation of this requirement will be required to be moved to the appropriate location at the company's expense. Exceptions may be approved by the County Engineer. 3. All underground installations shall (these are minimum depths— utility may place deeper): a. be placed at a minimum depth of forty-eight (48) inches below the top of the pavement; b. be at least thirty-six (36) inches below ditch flow line when installation is within the area measured from top of bank to top of bank; c. be at least forty-eight (48) inches below ditch flow line if low pressure gas or petroleum lines. For high pressure gas and petroleum lines, see High Pressure Pipelines requirements listed below; d. not be closer than ten (10) feet from the edge of pavement. Exceptions may apply In rights of way of less than 60 feet. 4. Water Lines: All water lines must be. a minimum 36 -inches below the ditch flow line and cased. Waterlines shall be cased if crossing under the roadway. 5. Utilities in all new developments that have 60 feet or greater of right of way shall be installed within designated locations based upon the type of utility. The locations shall be as follows: (measured from back of right-of-way). Power — 0 to 2 feet, nominally 1' Phone — 2 to 4 feet, nominally 3' Gas — 4 to 6 feet, nominally 5' Cable — 6 to 8 feet, nominally T 6. Utilities with less than 60 feet right-of-way in all new developments shall install the utility in a similar manner as referenced in No. 3 above; however, the County Engineer or its designated representative will provide final approval of each utility location. 7. The length of any trench to be opened in advance of the pipe, conduit or ducts may not be longer than 400' if left open over night or unattended. Crossings under a county road shall: a. be bored or jacked. ABSOLUTELY NO OPEN CUTS WITHIN COUNTY ROAD PAVEMENT; b. be pressure grouted for the full length of the crossing ijthe annular space between pipe and casing and soil exceeds one (1) inch. Brazos County must be given 24 hours notice of pressure grouting operations and have the opportunity to have an inspector on site to observe pressure grouting operations; EVOL_ .2 jf� . Pq. c. TxDOT Standard Specification Item 476 shall be followed for all boring,jacking, tunneling and joints. 9. Bore Pits: a. no pits shall remain open longer than 2 days; b. all pits shall have proper traffic control measures in place. See Traffic Control Plan listed above, c. pits shall NOT be located within ten (10) feet from the edge of pavement without prior approval from the County Engineer or his representative; d. when pits are to remain open for more than 8 hours, due diligence will be used in protecting the spoil pile to prevent drainage problems; e. based upon soil conditions, the County Engineer or his representative may require shoring to protect pavement integrity; f. based upon soil conditions, the County Engineer or his representative may require pits be placed further from the edge of road. 10. Any installation within ten (10) feet of edge of pavement shall meet the following: a. location must be approved by the County Engineer or his representative b. backfilled with cement stabilized material. c. based upon soil conditions, the County Engineer or his representative may require shoring to protect pavement integrity. d, all excess water and mud shall be removed from the trench prior to backfilling. Any backfill placed during a rainy period or at other times where excess water cannot be prevented from entering the trench will be considered TEMPORARY and shall be replaced with PERMANENT cement stabilized material as soon as weather permits; e, all disturbed base and pavement materials shall be removed and restored to the satisfaction of the County Engineer or his representatives. f. no side or lateral tamping to fill voids under the base and pavement materials is allowed. 11. Company must be careful to notjeopardize the slope or integrity of the shoulder of the road. In the event Company damages the slope, shoulder or any other portion of the right-of-way, Company will be responsible for repairing the damage and replacing the right-of-way to the condition it was prior to commencing construction. 12. Operation of construction and/or maintenance equipment on the traveled surface of any improved County road will not be permitted, except in an instance whereby the laving, construction, maintenance and/or repair of cables, conduits and/or pole lines cannot be accomplished by any other method and in this event all such equipment shall be of the rubber tire variety. Appropriate traffic control shall be provided meeting TMUTCD requirements. 13. In the event said construction and/or maintenance and/or repair requires Company to remove, cut or jeopardize any section of the road (asphalt, cement, road base, etc.), Company will be required to provide a performance bond or letter of credit securing necessary repairs. Said bond amount will be determined by the County Engineer. 14. The applicant shall submit a letter of "No Objection' from the Army Corps of Engineers for all designated wetlands and environmentally sensitive lands. E. Emereency work 1. In the event Company is required to perform emergency services, that requires excavation in a County Right of Way, and unable to notify the County Engineer prior to conducting emergency repairs, Company 9 P.�__ shall notify County Engineer within 24 hours of beginning construction/repairs. This will allow the County Engineer's Office an opportunity to inspect the site to ensure the integrity of the County Right of Way and traffic safety controls used. F. Repairs to existing facilities 1. Maintenance and/or repair to existing cables, conduits, and/or pole lines which require disturbance of the soil, shall not be performed until plans describing such maintenance and/or repair have been approved by the County Engineer or its designated representative and a permit has been obtained. G. Relocation of utilities 1. When and if the County Engineer determines that it is necessary for the construction, repair, improvement, alteration or relocation of all or any portion of said road, any or all poles, wires, pipes, cables or other facilities and appurtenances authorized hereunder, shall be removed from said road, or reset or relocated thereon, as required by the County Engineer within a reasonable time as determined by the County Engineer and Utility Company, and at the expense of the Utility Company. IL High Pressure Pipelines 1. All utility Permits for high pressure pipelines (generally 60 PSI or greater), whether pertaining to controlled access or non -controlled access installations, should contain the following additional information in the description of the permit. -diameter -wall thickness -material specification -minimum yield strength -maximum operation pressure of the pipeline 2. With the exception of the maximum operation pressure of the pipeline, this information is to be supplied for both the carrier pipe and the casing. 3. Assurance must also be given that the installation material and design meet the minimum Federal Safety Standards for Liquid and Gas Pipe Lines. Assurance must be provided on company letterhead and signed by an authorized representative of the company. 4. Petroleum Pipelines: Depth TVDc of Pipeline (below deepest ditch grade) Special Requirements Encased Pipe Less than 10' Must be covered with concrete pad at least 36" deep Encased Pipe Greater than 10' No concrete pad required Non -Cased Pipe Less than 10' Must be covered with concrete pad at least 48" deep Non -Cased Pipe Greater than 10' No concrete pad required Concrete pad shall be minimum of 3" thick and width shall be pipe diameter plus 18" minimum 5. Under no circumstances will a pipeline be installed parallel to a County Road within the Right -of - Way. Transmission lines have been determined to be petroleum pipelines (which includes natural gas lines) and shall not be parallel to a County Road. 6. Natural Gas Distribution is a line that serves -the -final -customer. pg. --z S17_ J BP� 2 C> N _ _ _ _ z� a cS -9s42 obe- u�8 • WY ° Jt sT°— 7 e8 -gaC° v o: c En. I 6k%figs � Z E u5 0 S t- �d O W 55 o�EOS$�n nee U rUn a8c = s - s„ca ae- bs'8e 9s^zs c^�-3 oaf aFF-a 9s eea-5 E€s �a €In =a3 _ est„n ose « 550'- `55$€� �6 gg4 �• ' 2 C> N _ _ _ _ z� a cS -9s42 obe- u�8 • WY ° Jt sT°— 7 e8 -gaC° v o: c NS I 6k%figs � Z O V _ S t- �d O W 55 Z Ox U rUn a8c = s - s„ca ae- bs'8e 9s^zs c^�-3 oaf aFF-a 9s eea-5 E€s �a €In X30 _ « 550'- `55$€� �6 gg4 �• _-_---_-_ ._. _°gin w.-.°-swm _._._._--_—_-------- _tee W +ml^WS p 2 C> m _ _ _ _ z� a u�8 • WY ° RH .minaK _p LI �y L��,�•�• S�Ji9 I +Wlm-5 — — — _ — — _ — — — _ — — — — — _ — a _ 2J - mI�K /�w Y m _ _ _ _ z� a u�8 • WY ° sT°— v o: c I _ O � Z p ,ap I0aV5 U rUn W .minaK _p LI �y L��,�•�• S�Ji9 I +Wlm-5 — — — _ — — _ — — — _ — — — — — _ — a _ 2J - mI�K /�w Y m _ _ _ _ z� a u�8 • WY ° sT°— v o: c lne°s mI�K /�w Y _ _ _ _ amid �vP lw .m ou°v+a wli`�iMiwzoiwl�e v�m � e<v�.»i Fiw ie ern wa e/mnos�o "g. /-Y"y BRAZOSCOUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2015-2016 BUDGET YEAR NO. 15/16 27.1— 27.6 On this the 29th day of March 2016 at a regular meeting of the Commissioners' Court, the following members were present: A. Duane Peters, County Judge, Presiding B. Lloyd Wassermann, Commissioner, Precinct 1 C. Sammy Catalena, Commissioner, Precinct 2 D. Kenny Mallard, Commissioner, Precinct 3 E. Irma Cauley, Commissioner, Precinct 4 F. Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on 29th day of March 2016 the Court heard and approved a budget amendment for the 2014-2015 budget year for Brazos County, Texas; and WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 8 September 2015, the following amendment(s) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 29th day of March 2016, THE CON MISSIONERS COURT OF BRAZOS COUNTY, TEXAS. By: L� u e Peters, County Judge Original: County Clerk's Office and Attached to the original budget 12 100 Ano of funds to ACC1 Date a '"" f { 3/2 312 01 6 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 15/16 - 27.1 3/29/2016 DR Vol, _.Z.3� - pg—= --d BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 15116 • 27.2 312912016 FUND DIV ACCT PROJ DR CRI ACCOUNT NAME Increase Decrease 0100 31000100 I 60500000 1 1 CR IEquipment fi IT Enhancement I 1,565.001 01001 31000100 I 67357000 I DR Equipment - Radios 1,569.00 I I I I I I I I I I I I I I I i I i I i I I I I I I I I I I I 1 I I I I I I I I I I I I I I I 1 I I I I I I I I I I I I I I I I I I I I I I I Juvenile Services Reallocation of FW1dS to umhase two-wav radio; For the Detention Psvcholo¢v Staff. I I I I I I I I I I I ILI- I I I I I I I I I I I I I I I I Vol. BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 15116 - 27.3 3/29/2016 FUND DIV ACCT PROJ IDR/CR ACCOUNT NAME Increase Decrease 01001 2-1301100 53300000 I CR Insurance 291.00 OI00 ZA30tt00 51641000 D[: �'isitine hide; 265.001 0100 24301100 5100000 1 DR ISocial Security 21.001 0100 24301100 i I DR I«'orkerscomp 2.00 1 I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I i I I I I I I I I L_I I I I I I I I I I I I I I I I I Justice of the Peace, Pct.3 Reallocation of funds to co%er the cost of a vision/-, judge. I I I I I 1 I I I I I I 1 I I t I I I I I I BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 15/16 - 27.4 3/29/2016 FFUNDII DIV ACCT PROJ-- DR/CRI ACCOUNT NAME Increase Decrease 4500 63000500 1 8090000 1 CR I Vehicles 1,537.71 45O0 630005011 S0892S00 I DR I Vehicles - SO ( 1.537.711 I I I I � � I I I I I I I I I I I I I I I I I I I I I I I I I I I � I I I I I I I I I I I I I I I I Cen^ril Capihil inytrocemenr- SO Reallocation of ftmds to cover the cat tin., era hie;, distribution noel and the uninstall/install of e ui anent for Unit 155. I I I I I I I I I I I I I I LI I I I Vol. _� �.$� Pg. i BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 15116 - 27.5 312912016 FUND DIV ACCT PROD DRICRI ACCOUNT NAME Increase Decrease 4500 1 63000500 1 S0290000 I I C2 lVehicles I 620.00 4500163000500 HS93100 DR (Vehicles -Juvenile 610001 1 I � I II t I II I I I I I I I I I I I SII I I I I I I I I I I I 1 I I I I I I I I I I 1 I I I I I I i I General Capital ,nile Reallocation of funds to cover the cost of a partition for the Juvenile tran,2ort van. I I I I I I I I I I I I I I I I I I I I I I P9-_ /- BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 15/16 - 27.6 3/29/2016 No im monitm stand, cables, PERSONNEL 13 CHANGE OF STATUS REQUESTS Commissioner Court Date: March 29, 2016 Department Submitting Information: Human Resources Purpose of Submissions: Consider and Take Action on Change Requests Department Submitting Employee Request Action Requested Request(s) Applies To Collections Willis, Cynthia Resignation County Attorney Alvarado, Mireya New Hire Juvenile Services —Administration Magyar, Melissa New Hire w/Cell Allowance J Records Management Cannon, Deirdre Termination Coppinger, Isabel Termination Approved in Commissioners' Court: March 29, 2016 / County Judge's or Commissioner's Signature: (This Copy to be attached to minutes) Pg. /1 4