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HomeMy WebLinkAbout2016-01-26 10:00AM REGULAR MEETING-Wl 22 P 12: l l , BRAZOS COUNTY BRYAN,TEXAS NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON JANUARY 26, 2016 AT 10:00 AM IN THE COMMISSIONERS COURTROOM OF THE COUNTY ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVE., SUITE 106, BRYAN, TX 77803 1. Invocation and Pledge of Allegiance - U.S. and Texas Flag - Chaplain G.H. Jones and Commissioner Wassermann 2. Call for Citizen input and/or concerns. 3. Presentation(s) Presentation by Rebecca Dudensing of the results of the FY2015 Economic Impact Analysis for the Brazos County Exposition Complex. Consider and take action on agenda items 4 -18: 4. Proclamation 16-002 Walk Across Texas. 5. Reappointment of Mark Maltsberner and Tammy Tiner as Board of Trustee members of Mental Health Mental Retardation Authority of Brazos Valley: term of appointments are March 1. 2016 through February 28. 2018. 6. Payment Authorization to Brand] Driver in the amount of $427.03 to reimburse homeowner at 18297 Maeon Trail Drive College Station for replacement of roadside mailbox damaged during road construction on Wigeon Trail. 7. Request to allocate funds to purchase a ID card printer for the Human Resources department Printer needed to go with the new timeclocks used by many departments. 8. Approval of Interlocal agreement between Brazos County and City of Frisco Texas g, Reguest from the information Technology Department to approve an amended interlocal Agreement Vol. — pcl - with the City of Bryan for a Law Enforcement Records Management System 10. Addendum to bid contract renewal It 2016.15OR Fencing Supplies to renew Items as follows: • a. Woodson Wholesale Inc.: Items 1. 2. 3.4, 5.13. 14. 15, 16 and 22 • b. Bell Fence Supply: Items 6. 7. 8, 9.10. 11. 12, 18, 19. 20 and 21 • c. No Award: Item 17 11. Consideration and award of RFP # 2016-019 OPEB Trust Services. 12. Acceptance of Correction Special Warranty Deed from Roberto and Josie Garcia for 0.275 acre of land to be used for right-of-way widenino alone Dick Elliott Road Site is located in Precinct 2. 13. Tax Refund Applications for the following: • a Guaranty Bank 8: Trust -payment in error -$1337.22 • b. Estate of Marilyn Shepherd -overpayment -$6.06 • c. Sharon Wagner -overpayment -$14.76 14. Budget Amendments. Budget Amendments FY 15/16 18.1 .18.6 15. Personnel Change of Status. Personnel Action Forms 16. Payment of Claims. 17. Convene into the following Executive Sessions: • a. Executive Session pursuant to Texas Government Code 551.074 to discuss the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of the position of Risk Manager. • b. Executive Session pursuant to Texas Government Code 551.072 to discuss real property. 18. Consider and possible action on Executive Sessions. 19. Sheriffs report on inmate population. 20. Announcement of interest items and possible future agenda topics. 21. Call for Citizen input and/or concerns. 22. Adjourn. PUBLIC COMMENTS Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four minutes per person. Persons are invited to submit comments In writing on the agenda items and/or attend and make comment at the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas Constitution. As a Constitutional Court, the Brazos County Commissioners Court also possesses the power to Issue a Contempt of Court Citation under Section 81.024 of the Texas Loral Government Code. Accordingly, members of the public in attendance at any Regular, Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to, and/or addressing the Court; in participating in public discussions before the Court; and in all actions in the presence of the Court Those members of the public who are inappropriately attired and/or who do not conduct themselves in an orderly and appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and/or continued disruption of the meeting may result in a Contempt of Court Citation. It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any Individual or group. Neither is it the intention of the Court to allow a member (or members) of the public to Insult the honesty and/or integrity of the Court, as a body, or any member or members of the Ceurt, or County employees, Individually or collectively. Accordingly, profane, Insulting or threatening language directed toward the Court and/or any person in the Court's presence andfor metal, ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following sanctions: 1. cancellation of a speakees time; 2. removal from the Commissioners Court; 3. a Contempt Citation; and/or 4. such other and/or criminal sanctions as may be authorized under the ConstRution, Statutes and Codes of the Slate of Texas. The County Commissioners Court can deliberate or lake action only if a matter has been listed on an agenda property posted prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However, responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County Judge andfor Commissioners may choose not to respond to public comments, except to correct factual Inaccuracies, redle existing policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act 7 551.042. INVOCATION Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court, The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Court The Commissioners Courtroom of the County Administration Building. 200 South Texas Ave., Suite 106, Bryan, TX 77603 is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two working days before the meeting. To make arrangements, please call (979) 361102. V01. _ / Pg. �` % MINUTES JANUARY 26, 2016 BRAZOS COUNTY COMMISSIONERS COURT REGULAR MEETING A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Administration Building, 200 South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday, January 26, 2016 with the following members of the Court present: Duane Peters, County Judge, Presiding; Lloyd Wassermann, Commissioner of Precinct 1; Sammy Catalena, Commissioner of Precinct 2; Kenny Mallard, Commissioner of Precinct 3; Irma Cauley, Commissioner of Precinct 4; Karen McQueen, County Clerk. The attached sheets contain the names of the citizens and officials that were in attendance. 1. Invocation and Pledge of Allegiance U.S. and Texas Flag - Chaplain G.H. Jones and Commissioner Wassermann 2. Call for Citizen input and/or concerns Dr. Doug Vance introduced Chris Coffey as the new Juvenile Detention Supervisor. 3. Presentation(s) Presentation by Rebecca Dudensing of the results of the FY2015 Economic Impact Analysis for the Brazos County Exposition Complex. The Exposition Complex Manager Tom Quarles stated that this is the third complete economic impact study on the Expo. Mr. Quarles said that as we move forward a study Vol. - � .> � Pg. will be completed each year or every other year. Mr. Quarles introduced Chief Investigator Dr. Rebecca Dudensing to begin her presentation to the Court. Dr. Dudensing stated that the Expo experienced a fourteen percent growth over the past year. Judge Peters thanked Dr. Dudensing for her efforts in compiling the analysis and the Expo staff members who assisted in providing the information to Dr. Dudensing. A copy of the presentation is attached Consider and take action on agenda items 4-16: 4. Proclamation 16-002 Walk Across Texas. The Court approved as submitted a Proclamation designating February 6 to April 2, 2016 as 8 weeks of fun and fitness known as Walk Across Texas. The County Judge presented the Proclamation to Flora Williams and other staff members of the Agril-ife Extension Service, as well as members of the Brazos County Health Department. Ms. Williams announced that this is the 20th anniversary of the Walk Across Texas program. Ms. Williams invited everyone to the kick-off event at Post Oak Mall on February 6, 2016 at 10:00 am. A copy of the proclamation is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner LLoyd Wassermann. Passed. 5-0. Members voting Ayes: Catalena, Cauley, Mallard, Peters, Wassermann 5. Reappointment of Mark Maltsberger and Tammy Tiner as Board of Trustee members of Mental Health Mental Retardation Authority of Brazos Valley; term of appointments are March 1, 2016 through February 28, 2018. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner LLoyd Wassermann. Passed. 5-0. Members voting Ayes: Catalena, Cauley, Mallard, Peters, Wassermann 6. Payment Authorization to Brandi Driver in the amount of $427.03 to reimburse homeowner at 18297 Wigeon Trail Drive, College Station for replacement of roadside mailbox damaged during road construction on Wigeon Trail. Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Irma Cauley. Passed. 5-0. Members voting Ayes: Catalena, Cauley, Mallard, Peters, Wassermann Vol. s� 3/ _ Pg.%�_ Request to allocate funds to purchase a ID card printer for the Human Resources department. Printer needed to go with the new timeclocks used by many departments. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Sammy Catalena. Passed. 5-0. Members voting Ayes: Catalena, Cauley, Mallard, Peters, Wassermann 8. Approval of interlocal agreement between Brazos County and City of Frisco, Texas. A copy of the agreement is attached. Motion: Approve, Moved by Commissioner Lloyd Wassermann, Seconded by Commissioner Irma Cauley. Passed. 5-0. Members voting Ayes: Catalena, Cauley, Mallard, Peters, Wassermann 9. Request from the Information Technology Department to approve an amended Intedoca Agreement with the City of Bryan for a Law Enforcement Records Management System. Information Technology Director Eric Caldwell explained to the Court the reasons for amending the previous agreement. Mr. Caldwell stated that the new product will be available at the same price as agreed upon for the original product. Mr. Caldwell went on to say that a request for an additional $33,000 will be made in the future. These additional funds will be used to purchase supplemental modules such as an evidence module. A copy of the amended agreement is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Sammy Catalena. Passed. 5-0. Members voting Ayes: Catalena, Cauley, Mallard, Peters, Wassermann 10. Addendum to bid contract renewal # 2016-150R Fencing Supplies to renew items as follows: • a. Woodson Wholesale Inc.: Items 1, 2, 3, 4, 5, 13, 14, 15,16 and 22 • b. Bell Fence Supply: Items 6, 7, 8, 9, 10, 11, 12, 18, 19, 20 and 21 • c. No Award: Item 17 This correction will supersede the previously approved agenda item #16 for January 19, 2016 and allow for the original award to be renewed as stated above. A copy of the renewal of contract is attached. Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Sammy Catalena. Passed. 5-0. Members voting Ayes: Catalena, Cauley, Mallard, Peters, Wassermann 11. Consideration and award of RFP # 2016-019 OPEB Trust Services. Legal Counsel Bill Ballard explained that this item should be listed as a RFQ and not a RFP. He reminded the Court of the two companies that previously made presentations. Mr. Ballard went on to say that this will be a vote to begin negotiations with one of the companies. He then asked for a motion to approve negotiations with The PFM Group and to form a negotiations team including Judge Peters, Charles Wendt and Bill Ballard. A motion was made by Commissioner Catalena to form a negotiations team and to begin negotiations with The PFM Group. The motion was seconded by Commissioner Cauley and passed unanimously. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Irma Cauley. Passed. 5-0. Members voting Ayes: Catalena, Cauley, Mallard, Peters, Wassermann 12. Acceptance of Correction Special Warranty Deed from Roberto and Josie Garcia for 0.275 acre of land to be used for right-of-way widening along Dick Elliott Road. Site is located in Precinct 2. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner LLoyd Wassermann. Passed. 5-0. Members voting Ayes: Catalena, Cauley, Mallard, Peters, Wassermann 13. Tax Refund Applications for the following: • a. Guaranty Bank & Trust -payment in error -$1337.22 • b. Estate of Marilyn Shepherd -overpayment -$6.06 • c. Sharon Wagner -overpayment -$14.76 Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner LLoyd Wassermann. Passed. 5-0. Members voting Ayes: Catalena, Cauley, Mallard, Peters, Wassermann 14. Budget Amendments. Budget Amendments FY 15/16 18.1 -18.6 18.1 Reallocate funds for General Capital Improvements - Sheriff's Office. 18.2 Reallocate funds for Fleet Maintenance Services. 18.3 Reallocate funds for Hotel Occupancy Tax Fund. 18.4 Reallocate funds for Road and Bridge Department. 18.5 Reallocate funds for Tax Assessor -Collector. 18.6 Reallocate funds for Tax Assessor -Collector. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner LLoyd Wassermann. Passed. 5-0. Members voting Ayes: Catalena, Cauley, Mallard, Peters, Wassermann Vol.. 15. Personnel Change of Status. Personnel Action Forms A copy of the Personnel Change of Status requests is attached. 16. Payment of Claims. Claims 7140741 - 7140953 Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner LLoyd Wassermann. Passed. 5-0. Members voting Ayes: Catalena, Cauley, Mallard, Peters, Wassermann 17. Convene into the following Executive Sessions: • a. Executive Session pursuant to Texas Government Code 551.074 to discuss the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of the position of Risk Manager. • b. Executive Session pursuant to Texas Government Code 551.072 to discuss real property. At this point, the County Judge announced the Court would consider items 19 through 21 then return to convene into Executive Session. Having considered the previously noted agenda items, at 10:52 a.m. the County Judge stated that the Court would convene into Executive Session to deliberate pursuant to Section 551.074 and Section 551.072 as stated above. The following individuals were asked to stay for meeting a: Candy Gallego, Executive Assistant Bill Ballard, Civil Counsel Kendra Suhling, Civil Counsel Jennifer Salazar, Human Resources Director Bill Jeanes, Risk Manager The following individuals were asked to stay for meeting b: Candy Gallego, Executive Assistant Bill Ballard, Civil Counsel Kendra Suhling, Civil Counsel 18. Consider and possible action on Executive Sessions. At 11:13 a.m. the County Judge announced the meeting open to the public and announced that no action would be taken on the Closed Executive Sessions. 19. Sheriff's report on inmate population. Sheriff Chris Kirk stated there were 629 inmates in jail, 57 have electronic monitors and 15 are pending for monitors. Vol. _02,3/ __. Pg, f �Z 20. Announcement of interest items and possible future agenda topics. Commissioner Mallard asked if the Commissioners' Court could form a team for the Walk Across Texas event. 21. Call for Citizen input and/or concerns There was no citizen's input. 22. Adjourn. Vol.3-/ P9. 3� The foregoing minutes of the Commissioners Court meeting held January 26, 2016 have been examined and are approved in open Court this Ili/ day of a 2016, in Bryan, Brazos County, Texas. Duane Peters County Judge Commissioner, Precinct 1 Sa Catalena Kenny Mallai Commissioner, P cinct 2 Commissioner, Precinct 3 Irma Cauley Commissioner, Precinct 4 Attest: ! A er County Cl k Vol. _. j/ pg'— �� BRAZOS COUNTY COMMISSIONER'S COURT (�%b,UJ)AY /o'eocD Name (PLEASE PRD\'T) S7I=y17 � LO Rice. SSG l I a 1�0..mrno h � .., 2016 ion Of 3 BRAZOS COUNTY COMMISSIONER'S COURT �a/�.•,' Name PRINT) I MA ME NMI 2016 Organization (PLEASE PRLNT) C344 %t c s na_aof(/ BRAZOS COUNTY COMMISSIONER'S COURT DAY OF Name (PLEASE PRIlvT) iy� ery COF�axin U 2016 Organization (PLEASE PRENTT) Vol. J/ Pg. �% Vol. o� J /— _ Pg. N, O U x � U 0 O O 0 ❑ CO ® -0 O t+ W O U `° Y E � I e • • co Q Q� ❑ Vol. o� J /— _ Pg. 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(A ma O 4-+ Q 4-03 O LO 00 0 N Vol., ate/ pg, /G F L_�Z-15"/-,Pg./»J 9 _ E-10 0- ¢ � \ o_ n / _ % / 0 = E LU _§ 0 / .e 0 L) D / 0 CL%w 2 @ § 0 D M \ 0 07 0 7 )7 \ ƒ � m 2 @ 2 x° k± ❑ w F L_�Z-15"/-,Pg./»J EO 1'q. 4O • EO 1'q. 4O Vol. a"' ® X N +., O _u 3 .� Vol. ® X ++ N . ® ,-, ra O ® , w o } �+ -le :7, w cn �C U ¢"-JZ .� u�W � s Vol. 1'g. /G 5 f, � ; ■ ■ ., � @ 2+ , � e a u © � vol. P9 \ �� Vol =�pg. /!� Z wO ~"Z a�~ X LU Vol. oZ % Pg,_/Q[i Vol, 62 pa, walk` /l Across "T Texas! �amzaliarn Brazos County Walk Across Texas! 2016 WHEREAS, It is never too late to start an active lifestyle. No matter how old you are, how unfit you feel or how long you have been inactive, research shows that starting a more active lifestyle now through regular, moderate -intensity activity can make you healthier and improve your quality of life. WHEREAS, Regular physical activity substantially reduces the risk of dying of coronary heart disease, the nations leading cause of death and decreases the risk of stroke, colon cancer, diabetes and high blood pressure. WHEREAS, Regular physical activity also helps to control weight; contributes to healthy bones, muscles and joints; reduces the symptoms of anxiety and depression and is associated with fewer hospitalizations, physician visits and medications. WHEREAS, Physical activity need not be strenuous to be beneficial; people of all ages benefit from participating in regular, moderate -intensity physical activity, such as 30 minutes of brisk walking five or more times a week. WHEREAS, Walk Across Texas! is an eight-week physical activity program with one goal — to increase your physical activity level. Walk Across Texas! uses friendly competition and group support to encourage adults and adolescents to become physically active. NOW THEREFORE BE IT PROCLAIMED that I Duane Peters, Brazos County Judge do hereby proclaim February 6JA 1 as 8 weeks of fun and fitness and urge all Brazos County Ilz top ipate in Walk Across Ten xas! and increase their physical activity level. -- County Judge Commissioner Precinetl tmmiss' Commissioner Precinct 3 O� gCommissioner c Dat VOL P9,_/_v . M INTERLOCAL AGREEMENT This Interlocal Agreement ("Agreement") is made and entered into this _ day of , 2016, by and between the CITY OF FRISCO, Texas (hereinafter called "CITY OF FRISCO"), and BRAZOS, COUNTY, Texas (hereinafter called "BRAZOS COUNTY"), each acting by and through its duly authorized officials: WHEREAS, CITY OF FRISCO and BRAZOS COUNTY are both governmental entities engaged in the purchase of goods and services, which is a recognized governmental function; WHEREAS, CITY OF FRISCO and BRAZOS COUNTY wish to enter into this Agreement pursuant to Chapter 791 of the Texas Government Code (hereinafter "Interlocal Cooperation Act") to set forth the terms and conditions upon which CITY OF FRISCO and BRAZOS COUNTY may purchase various goods and services commonly utilized by each party; WHEREAS, participation in an interlocal agreement will be highly beneficial to the taxpayers of CITY OF FRISCO and BRAZOS COUNTY through the anticipated savings to be realized and is of mutual concern to the contracting parties; WHEREAS, CITY OF FRISCO and BRAZOS COUNTY have current funds available to satisfy any fees owed pursuant to this Agreement. NOW, THEREFORE, in consideration of the foregoing and the mutual promises, covenants and obligations as set forth herein; CITY OF FRISCO and BRAZOS COUNTY agree as follows: 1. CITY OF FRISCO and BRAZOS COUNTY may cooperate in the purchase of various goods and services commonly utilized by the participants, where available and applicable, and may purchase goods and services from vendors under present and future contracts. 2. CITY OF FRISCO and BRAZOS COUNTY shall each be individually responsible for payments directly to the vendor and for the vendor's compliance with all conditions of delivery and quality of purchased items under such contracts. CITY OF FRISCO and BRAZOS COUNTY shall each make their respective payments from current revenues available to the paying party. 3. Notwithstanding anything herein to the contrary, participation in this Agreement may be terminated by any party upon thirty (30) days written notice to the other participating party(ies). 4. The undersigned officer and/or agents of the party(ies) hereto are duly authorized officials and possess the requisite authority to execute this Agreement on behalf of the parties hereto. 5. This Agreement may be executed separately by the participating entities, each of which shall be deemed an original and all of which together shall constitute one and the same instrument. 6. This Agreement shall become effective on the day and year first written above (the "Effective Date"). The primary term of this Agreement shall be for one (1) year, commencing on the Effective Date and terminating on January 1, 2017, and shall thereafter automatically renew for successive one-year terms, unless terminated according to the terms set forth in Paragraph 3. 7. To the extent allowed by law, each party agrees to release, defend, indemnify, and hold harmless the other (and its officers, agents, and employees) from and against all claims or causes of action for injuries (including death), property damages (including loss of use), and any other losses, demands, suits, judgments and costs, including reasonable attorneys' fees and expenses, in any way arising out of, related to, or resulting from its performance under this agreement, or caused by its negligent acts or omissions (or those of its respective officers, agents, employees, or any other third parties for whom it is legally responsible) in connection with performing this agreement. S The laws of the State of Texas shall govern the interpretation, validity, performance and enforcement of this Agreement. 9. The provisions of this Agreement are severable. If any paragraph, section, subdivision, sentence, clause, or phrase of this Agreement is for any reason held by a court of competent jurisdiction to be contrary to law or contrary to any rule or regulation having the force and effect of the law, the remaining portions of the Agreement shall be enforced as if the invalid provision had never been included. 10. This Agreement embodies the entire agreement between the parties and may only be modified in writing executed by both parties. 11. This Agreement shall be binding upon the parties hereto, their successors, heirs, personal representatives and assigns. Neither party will assign or transfer an interest in this Agreement without the written consent of the other party. 12. It is expressly understood and agreed that, in the execution of this Agreement, neither party waives, nor shall be deemed hereby to have waived any immunity or defense that would otherwise be available to it against claims arising in the exercise of governmental powers and functions. By entering into this Agreement, the parties do not create any obligations, express or implied other that those set forth herein, and this Agreement shall not create any rights in parties not signatories hereto. 13. The declarations, determinations and findings declared, made and found in the preamble to this Agreement are hereby adopted, restated and made part of the operative provisions hereof. E l. - � P9 ___2 I EXECUTED hereto on the day and year first above written. CITY OF FRISCO tTY_O F BRAZO George Purefoy By. Duarne R&rs City Manager (r_• _ n�t3 3V ,f,Tp STATE OF TEXAS § COUNTY OF COLLIN § This instrument was acknowledged before me on the _ day of , 2016, by George Purefoy, City Manager of the CITY OF FRISCO, TEXAS, a home -rule municipal corporation, on behalf of such corporation. Notary Public in and for the State of Texas STATE OF TEXAS COUNTY OF BRAZOS ff__ \nN,' This instrument was ac <nowledged before me on th%A day of-�b��—, 2016, by of the COUNTY OF BRAZOS, TEXAS, on behalf of such corporation. �a+paa 15ETIIANY TWKSTROM `n`: Nol;iq I'uhlic TA. r, or l'Iix AS yPJ My Comm. lisp . uniovi201 e is �9�EOitB Notary Public in a for the State of Texas E�T_l Pg.. //„� FIRST AMENDED AND RESTATED INTERLOCAL COOPERATION AGREEMENT PROVIDING FOR THE OPERATION AND MAINTENANCE OF THE TRT TECH INFORM RECORDS MANAGEMENT AND FIELD BASED REPORTING SYSTEM IN A MULTI -AGENCY CONFIGURATION BETWEEN THE CITY OF BRYAN AND THE COUNTY OF BRAZOS THE STATE OF TEXAS § COUNTY OF BRAZOS § This First Amended Interlocal Cooperation Agreement Providing for the Operation and Maintenance of the TriTech Inform Records Management and Field Based Reporting System in a Multi -Agency Configuration ("First Amendment'), by and between the City of Bryan, a political subdivision of the State of Texas ("City"), and the County of Brazos, a political subdivision of the State of Texas ("County"), is made pursuant to the provisions of the Interlocal Cooperation Act, V.T.C.A., Government Code, Chapter 791, and is effective for all purposes on January 1, 2016 ("Effective Date"). RECITALS WHEREAS, the City and the County entered into that certain Interlocal Cooperative Agreement Providing for the Operation and Maintenance of the Tiburon Total Enforcement Records Management System in a Multi -Agency Configuration Between the City of Bryan and the County of Brazos effective for all purposes on June 1, 2015 ("Original Agreement'); and WHEREAS, on September 24, 2015, the County and City learned that TriTech had acquired Zuercher Technologies ("Zuercher") and that TriTech intended to focus future development and support efforts on the Zuercher platform for lower tier clients and focus efforts on the TriTech Inform platform for higher tier clients; and WHEREAS, on October 7, 2015 the County and City viewed a demonstration of the TriTech Inform Records Management and Field Based Reporting Systems and believe the Inform product to be a suitable substitution for the Tiburon Total Enforcement System; and WHEREAS, the County wishes to acquire the TriTech Inform Records Management and Field Based Reporting System ("Inform RMS") and City wishes to replace their legacy RMS with Inform RMS; and WHEREAS, TriTech agrees to sell the City and the County the Inform ANIS for the same price as the Tiburon Total Enforcement Records Management System; and WHEREAS, for the purposes of this Agreement, the Parties desire to substitute the Inform RMS for the Tiburon Total Enforcement Records Management System. NOW, THEREFORE, for the consideration stated herein, the Original Agreement is hereby amended and restated as follows: Vol. pg. �/� I. PURPOSES OF AGREEMENT 1.01 The purposes of this Agreement is to capture and clarify the responsibilities of the Brazos County and the City of Bryan Information Technology Departments regarding the hardware and network infrastructure, services, support and administration necessary to successfully run and maintain the Inform RMS in a multi- agency configuration. II. TERM OF AGREEMENT 2.01 This Agreement shall commence on the Ist day of June 2015, and extend until the 31st day of December 2019. Upon completion of this initial term or any subsequent renewal period, this Agreement shall automatically renew for additional one (1) year periods unless either party gives the other notice of non -renewal at least sixty (60) days prior to the end of the relevant term or period. III. BACKGROUND 3.01 On April 1, 2004 the City of Bryan (COB) acquired the Tiburon Computer Aided Dispatch (CAD) system and the associated Law Records Management System (RMS) and Fire Records Management System. The project, including the licensing and professional services, cost $924,708. The Law Enforcement Records Management portion of this cost was $ 189,999. As part of this project COB also acquired a multi -agency license for use of the RMS. On August 12, 2014, Tiburon provided written confirmation of this purchase. 3.02 Since 2004, Brazos County (the County) has utilized COB's CAD system for dispatching its law enforcement officers. The County has paid a portion of the annual maintenance cost based on its percentage of calls for service. 3.03 A justice software system (TSG) that had a rudimentary, integrated RMS was already in use at the County. The County elected not to invest in an interface between the Tiburon RMS and the TSG RMS. Therefore the multi -agency license was not utilized and the County and COB maintained law enforcement records in two disparate systems. 3.04 The COB has already invested in existing server hardware and storage that can and will be used for a new RMS. 3.05 The County is replacing its justice software, along with the integrated records management system ("RMS"), with Tyler Technologies' Odyssey. Tyler Technologies does not recommend their Odyssey RMS as it is suitable only for much smaller counties. Therefore, the County must acquire a separate RMS and integrate this RMS with Odyssey. 3.06 The County wishes to acquire the Inform RMS, and COB wishes to upgrade their legacy RMS with the Inform RMS. IV. DATA CONVERSION AND INTEGRATION Hi0l,-- �- �° _../) _ 4.01 COB and the County will utilize the multi- agency license acquired by COB in 2004 to share records across the agencies where and when appropriate. This Agreement is not intended to document the cross -agency record sharing details. 4.02 Tritech has integrated the TE RMS with its CAD system. 4.03 COB will convert its legacy RMS data to the new Inform RMS. 4.04 The County will not convert any of its legacy RMS data to the new TE RMS. V. SYSTEMS ADMINISTRATION 5.01 TE RMS is integrated with the existing CAD system and COB has elected to run Inform RMS in its data center. Inform RMS will be loaded and run on server hardware and storage already owned by the COB. The COB has the sufficient hardware, storage, and backup capacity at the time this Agreement is executed to support this project. 5.02 COB staff will provide primary systems administration services for server hardware, operating systems, database systems, storage and backup subsystems. The COB will maintain these in keeping with accepted industry best practices. The COB will be responsible for any costs associated with keeping these systems under support and service agreements. The COB will also be responsible for backing up the Inform RMS system and securing these backups. 5.03 In consideration of the costs for keeping these systems under support and service agreements, and in consideration of the administration and backup services COB will provide for these systems, the County shall pay a greater share of the Inform RMS annual maintenance and support contract costs. The ratio of Inform RMS annual maintenance support contract costs is documented in the attached contract as Exhibit A. This agreement is not intended to document the cost -share ratio. 5.04 Both the COB and the County staff will designate a technical support coordinator (TSR). The COB TSR will be the primary contact for the purposes of operations and maintenance under this agreement. Each respective staff TSR, or their technical designate, will have the ability to open support issues with the appropriate vendor representative. Both parties agree to work in a mutually cooperative fashion by keeping TSR informed and included in the majority of all support and technical conversations, whether they are electronic or verbal conversation. 5.05 Enhancements to the baseline functionality will require a mutually cooperative effort between both the COB and the County technical and functional staff. However, neither the COB, nor the County will require the permission of the other to ask and pay for additional functionality. Primary objective for mutual cooperation is to ensure there is no adverse effect to the others functional or operational expectations of the system. VI. RESOURCE UTILIZATION 6.01 It is understood that if the Inform RMS requirements exceed COB's existing hardware resources (i.e., processors, memory, storage, etc.) either as a result of updates, patches, upgrades, or as general system usage demands increase over the term of this Agreement, COB and the County will share the cost of additional resources equally. 6.02 It is generally understood that the COB system availability for the Inform RMS will meet or exceed a standard 98% metric. 6.03 Exceeding existing resources shall be defined as utilization which is projected to surpass 70% of total capabilities within the next budgeting cycle. VII. LEGAL RESPONSIBILITY 7.01 Subject to the limitations as to damages and liability under the Texas Tort Claims Act, and without waiving its governmental immunity, each party to this Agreement agrees to hold harmless each other, its governing board, officers, agents and employees for any liability, loss , damages, claims or causes of action caused or asserted to be caused, directly or indirectly by any other party to this Agreement, or any of its officers, agents or employees as a result of its performance under this Agreement. 7.02 If a Party to this Agreement requires that one or more of its records be edited, removed, or otherwise changed in a timely manner, such Party is responsible for arranging for such a change to be manually processed to its data by its System Administrator. VIII. RELATIONSHIP OF PARTIES AND LIABILITY. 8.01 Nothing in this Agreement shall be deemed to create an employment relationship between any of the Parties to this Agreement. The Parties do not waive and do intend to assert any available defenses and/or limitations on liability. No Party shall be considered to be an agent of any other Party. The Parties acknowledge that none of the parties has waived its sovereign immunity by entering into this Agreement. IX. TERMINATION 9.01 Each party to this Agreement may terminate it by giving ninety (90) days prior written notice. The County of Brazos shall provide such notice to the City Manager. The City of Bryan shall provide such notice to the Brazos County Judge. Such notice of termination shall be given by registered mail, return receipt requested, to the appropriate party at the following addresses: Vol. oZ%Pg- /� 7 CITY OF BRYAN, TEXAS: City Manager P.O. Box 1000 Bryan, Texas 77805 BRAZOS COUNTY, TEXAS: County Judge 200 S. Texas Ave., Suite 332 Bryan, Texas 77803 X. MISCELLANEOUS 10.01 Incorporation of Recitals. The determinations recited and declared in the preambles to this Agreement are hereby incorporated herein as part of this Agreement. 10.02 Amoral Appropriation. The obligations of the City and the County under this Agreement are subject to annual appropriation by the governing bodies of each entity. 10.03 Saving Clause. If one or more provisions or terms contained in this Agreement shall, for any reason, be held invalid, illegal, or otherwise unenforceable, such invalidity, illegality, or unenforceability shall not affect any provision or term hereof and this Agreement shall be construed as if such invalid, illegal, or unenforceable provision or term had never been contained herein. 10.04 Governing Law. This Agreement shall be construed under and in accordance with the laws of the State of Texas and venue shall be in Brazos County, Texas. 10.05. Sole Agreement. This Agreement constitutes the sole and only Agreement of the Parties hereto respecting the subject matter covered by this Agreement, and supercedes any prior understandings or written or oral agreements between the Parties. 10.06. Amendments. No amendment, modification or alteration of the terms hereof shall be binding unless the same shall be in writing and dated subsequent to the date hereof and duly executed by the parties hereto. APPROVED by Bryan City Council at a regular meeting held on the day of 2015. ATTEST: CITY OF BRYAN: Mary Lynn Stratta, City Secretary Jason Bienski, Mayor APPROVED AS TO FORM: E-;u- P9 -; Ell/ Janis K. Hampton, City Attorney •fh APPROVED by Brazos County Commissioners Court at a meeting held on the�� day of�1 :201/& APPROVED AS TO SUBSTANCE: Chris Kirk Brazos County Sheriff ATTEST: C Karen McQueen Brazos County Clerk CO Y OP BRAZOS Duane Peters County Judge APPROVED AS TO FORM: 4 !o BID TABULATION 2016.15OR previously known as 201535 FENCING SUPPLIES March 27, 2016 - March 26, 2017 i No.O Product Description MIN, ,m• V' Be0 ienu SuPPN WUCwn LunOa Quantity UNtmb.: ITOUIPH., I umirdo j Total Prks ' Pore 1 Bated"'. Vat Not; 100 $72.50 $7,250.00 $64.50 $8,150.00 Stack is 1812122 121224KF Feet Per R411: 1]20 1320 2 gabs. WN. unit Price: 100 $62.50 76,250.00 $65.00 $&WA0 STach t: 171212 1212BF FM Pr R49: 1]20 1320 METAL TEE POSTS 1 6' fee Poscr Unit PC<e: Stochl: 1000 $4.99 32990.00 181]]6 $4.50 KIM." B133AF 4 &VTT.Posy Unit �: Stich f: so HAS f2745A0 181]]66 $4.95 $2,475.00 612133AF WOODEN POSTS 5 Pa Eta AOCCA Unit Ptice: 1000 Sta40: $6,25 $6,25].00 55.25 f5,250xi 2US122 6124TPF Unit Pou: / 7'a 1'A000A 1000 Stich O: 5 10. $11100.00 $19. 719,950.00 2]70082 BTTPF95 7 2'a1':4DCCA UNt Pdu: 1000 fwcx O: 524.95 $24,950.00 $31,95 711,95010 2]882 88TPF CEDAR POSTS t I 4's 6.112' Pdcalyad 500 50.50 .250.00 '-'�:Y:N BIA =Q�'qE - a Stich O: 2846122 9 5'a 6d1Y Poematl 1000 $9.95 50,960.00 - : 1I", .3. 'vj'e:' NO Bitl Ier ,, Sta<x t: 2646122 10 Tal' UnO Ntu: NA s22.00 NA � - W. .. x- Smch O: 28782 11 8'.9, Unit Priv: 1000 523.00 $27,000.00 ry ' No Bid rr Stack O: 28801 Concrete 12 COneeu-3600PN #xY,7 ^ ; t k MOD $3.59 $7,110.00 $3.69 77,1$0.00 Gale GN 1 YD'tl page 13 f0'unit Pdo ^."', j 0 59300 $570.00 $09.95 3539.70 14 ITINIPdumay- ,,TBe�1 �,v2 2 $115.00 $230,80 f95.0o $190.00 15 1Cunitmo. 2 $135.00 I $270.00 1 $105.00 1 Mom It 16'UNt Poo 10 $165.00 $1,850.00 1 $115.00 $1,1WA0 G4N,1VVI 6 pope 11 f0'Unb Pdu7 2 $125.00 1250.00 o Bidprje'iRaV 19 I 12'UNt N.' r 1 3143.00 i0 MN 20 14'UNt Nice 2 $109.00 3331.00jV&VffT0-N*SrdvZgM 21 16,unh Pdos 2 $195.00 $390.00 r, No Bid :,'N C4We Pass, 22 11a 52',4 Page, fx$ N44e ^'1 30 332.50 $975.00 $20.00 $00010 RECOMMENDATION: Bell Fence Supply: Items 6, 7, 8, 9, 10, 11, 12, 18, 19, 20 and 21 Woodson Lumber: Items 1, 2, 3, 4, 5, 13, 14, 15, 16 and 22 No Award: Item 17 NOTE: Item 12 was chosen for original award o5 conbact by drawing Iota during Commissionefs Court in accordance with Local Government Code Sec 262.0271b1 Appl vad by ommissio Court on this\V�yol� 'ng the position of w nr r� Brazos C ]Purchasi nv January 04, 2016 ounty ng Department 200 SOUTH TEXAS AVE SUITE 352 BRYAN, TX 77803 PHONE (979) 361-4290 FAX (979) 361-4293 Bell Fence Supply Phone: 979403-8901 1747 N Earl Rudder Freeway Bryan, TX 77803 Email: jglasson@bellfence.com Attn: Jason Glasson Re: Renewal of Contract for Fencing Supplies — 1015 -1508 previously known as 2015-35 Brazos County appreciates the quality work your company has provided and would like to exercise the renewal option for Fencing Supplies. All terms, conditions, and pricing shall remain the same. This renewal will be for one year and will start March 27, 2016 through March 26, 2017. Woodson Wholesale Inc.: Items 1-5,13-16, and 22 Bell Fence Supply: Items 6-12 and 18-21 Item 12 was chosen by drawing in accordance with Local Government Code Sce.262.027 (b) To accept the renewal option, please fill out the information and sign below. Return the signed documents by email to cnorton@brazoscountytx.gov or tax to (979) 361-4293. Please then submit the original signed documents and an updated Certificate of Insurance by mail to the address listed above. Please return acceptance as soon as possible. If you have any questions, I may be reached at (979) 361-4291. Contact Name: E -Ma n Duane Peters, County Judge VOL Pg../ 35 - ZZ59-1 3'501 2,C)� Dat 1 Date 9795677061 Woodson Wholesale 11.53:53 a.m. 01-11-2016 ',ala Or' IT Brazos County Purchasing Department 200 SOUTH TEXAS AVE SUITE 352 BRYAN, TX 77803 PHONE (979) 361-4290 FAX (979) 36t-4293 January 04, 2016 Woodson Wholesale, Inc. Phone: 979-567-3212 965 Presidential Corridor East Caldwell, TX 77836 Email: bburgess@woodsonlumber.com Attn: Brittany Burgess Re: Renewal ofContractjor Fencing Supplies — 2015 -15OR previously known as 7015-35 Brazos County appreciates the quality work your company has provided and would like to exercise the renewal option for Fencing Supplies. All terms, conditions, and pricing shall remain the same. This renewal will be for one year and will start March 27, 2016 through March 26, 2017. Woodson Wholesale Inc.: Items 1-5, 13-16, and 22 Bell Fence Supply: Items 6-12 and 18-21 Item 12 was chosen by drawing In accordance with Local Government Code Sec.262.027 (b) To accept the renewal option, please fill out the information and sign below. Return the signed documents by email to cnorton©brazoscountytx.gov or fax to (979) 3614293. Please then submit the original signed documents and an updated Certificate of Insurance by mail to the address listed above. Please return acceptance as soon as possible. If you have any questions, I may he reached at (979) 3614291. Contact Name: E -Ma WOODSON WHOLESALE INC Authorized Sign re ( Date BRAZU COUN�\ j � n� �t o� Duane Peters, County Judge Date Vol./� 2 /2 NOTICE OF CONFIDENTIALITY RIGHTS: IF YOU ARE A NATURAL PERSON, YOU MAY REMOVE OR STRIKE ANY OR ALL OF THE FOLLOWING INFORMATION FROM ANY INSTRUMENT THAT TRANSFERS AN INTEREST IN REAL PROPERTY BEFORE IT IS FILED FOR RECORD IN THE PUBLIC RECORDS: YOUR SOCIAL SECURITY NUMBER OR YOUR DRIVER'S LICENSE NUMBER. CORRECTION SPECIAL WARRANTY DEED THE STATE OF TEXAS KNOW ALL MEN BY THESE PRESENTS: COUNTY OF BRAZOS This Correction Special Warranty Deed is made as a correction deed in substitution of the deed titled "Special Warranty Deed" dated November 24, 2009 and recorded at Volume 9414, Page 135 in the Official Records of Brazos County, Texas, to correct the following incorrect information: The legal description of the Property. The legal description of the property as set forth herein and attached as Exhibit "A", incorporated for all purposes, is the corrected legal description. This Correction Special Warranty Deed is intended to replace the Special Warranty Deed. The effective date of this Correction Special Warranty Deed relates back to the effective date of the Special Warranty Deed. Date: January 26, 2016 Grantor: Roberto Edmundo Garcia and wife, Josie C. Garcia Grantor's Mailing Address: 1112 Lillian Drive Alice, Jim Wells County, Texas 78332 Grantee: Brazos County, Texas Grantee's Mailing Address: 300 East 261h Street Bryan, Brazos County, Texas 77803 Consideration: TEN AND NO/100 DOLLARS ($10.00) and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged Property (including any improvements): All that certain lot, tract or parcel of land being 0.275 of one acre situated in the JAMES ALLCORN LEAGUE, Brazos County, Texas and being a part of that certain called 14.97 acre tract described in deed from the Veterans Land Program of Texas to Roberto Edmundo Garcia and Josie C. Garcia of record in Volume 6929, Page 25 of the Official Records of Brazos County, Texas, said vol. _� pq /� 0.275 of one acre being more particularly described by metes and bounds description as shown on Exhibit "A" and Exhibit "B", attached hereto and made a part hereof for all purposes. Reservations from Conveyance and Exceptions to Conveyance and Warranty: There is hereby EXCEPTED and RESERVED from this conveyance, and retained in favor of the Grantor, their heirs, executors, administrators, successors and assigns, in perpetuity, all of the oil, gas, liquid hydrocarbons, residue gas, the products and byproducts of the foregoing, Sulphur, coal, lignite, uranium, and all other minerals in, on or under the hereinabove described property; provided, however, Grantor, their heirs, personal representatives, executors, successors and assigns shall have no right of ingress and egress at any times for the purpose of mining, drilling, exploring, operating and developing said lands for oil, gas and other minerals or for storing, removing, transporting, processing or marketing the same there from. This reservation and exception shall, however, include the right of Grantor, its successors and assigns, to grant leases on the property to develop same by directional drilling, pooling, unitization, or subsurface gasification, or liquefaction processes. Notwithstanding anything herein to the contrary, the Grantee shall have the right to use, without additional compensation, any stone, earth, gravel, caliche, iron ore or any other road building material upon, in or under the property for the construction and maintenance of road or roads thereon, such materials, for the purposes of this conveyance, being herein defined as not constituting "other minerals." This conveyance is made and accepted subject to any and all conditions, restrictions, if any, relating to the hereinabove described property, to the extent, and only to the extent, that the same may still be in force and effect, shown of record in the office of the County Clerk of Brazos County, Texas. Grantor, for the Consideration and subject to the Reservations from Conveyance and the Exceptions to Conveyance and Warranty, grants, sells, and conveys to Grantee the Property, together with all and singular the rights and appurtenances thereto in any way belonging, to have and to hold it to Grantee and Grantee's heirs, successors, and assigns forever. Grantor binds Grantor and Grantor's heirs and successors to warrant and forever defend all and singular the Property to Grantee and Grantee's heirs, successors, and assigns against every person whomsoever lawfully claiming or to claim the same or any part thereof when the claim is by, through, or under Grantor but not otherwise, except as to the Reservations from Conveyance and the Exceptions to Conveyance and Warranty. When the context requires, singular nouns and pronouns include the plural. [SIGNATURES TO FOLLOW ON NEXT PAGE] vol i'g., GRANTOR: Roberto Edmundo Garcia Josie C. Garcia ACCEPTED BY GRANTEE: COU TEXAS Duane Peters, County Judge STATE OF TEXAS COUNTY OF BRAZOS This instrument was acknowledged before me on 2016, by Roberto Edmundo Garcia and Josie C. Garcia, husband and wife. Notary Public, State of Texas STATE OF TEXAS COUNTY OF BRAZOS This instrument was acknowledged before me on )WOAAAD 2016, by Duane Peters. Countv Tudee. Brazos County Texas. BCTIIANY CCKSTROM o. : z, oe Notary Public STA'I'f•. OF TGXAS 4!+' My Comm. F.xp. O%/09/3019 �'- Notary'I`Alic, Stat fTexas 3 ' EXHIBIT A FIELD NOTES BRAZOS COUNTY RIGHT-OF-WAY WIDENING ALONG DICK ELLIOT ROAD BEING 0.275 OF ONE ACRE OUT OF THE ROBERTO EDMUNDO GARCIA AND JOSIE C. GARCIA CALLED 14.97 ACRE TRACT VOLUME 6929, PAGE 25 JAMES ALLCORN LEAGUE, A-60 BRAZOS COUNTY, TEXAS — -— —SEPTEMBER 9,-2009— --- — -- - Alf that certain lot, tract or parcel of land being 0.275 of one acre situated in the JAMES ALLCORN LEAGUE, Brazos County, Texas, and being a part of that certain (Called 14.97 acre tract as described in deed from the Veterans Land Program of Texas to Roberto Edmundo Garcia and Josie C. Garcia of record in Volume 6929, Page 25, of the Official Records of Brazos County, Texas, said 0.275 of one acre being more particularly described by metes and bounds as follows: BEGINNING at a'4" Iron Rod with Cap set in the southwest right-of-way line of Dick Elliot Road for the most northerly comer, said comer being located in the northeast line of said Called 14.97 acre tract, a 6" Fence Comer Post found for the most northerly corner of said Called 14.97 acre tract bears N 62 ' 24 ' 40 " W a distance of 42.39 feet; THENCE S 62 " 24'40 " E, along the southwest right-of-way line of said Dick Elliot Road and the northeast line of said Called 14.97 acre tract a distance of 153.62 feet to a 6" Fence Comer Post found for angle point; THENCE S 49 " 08'18 " E, continuing along the southwest right-of-way line of said Dick Elliot Road and the northeast line of said Called 14.97 acre tract a distance of 148.55 feet to a calculated angle point; THENCE S 50 " 10'45 " E, continuing along the southwest right-of-way line of said Dick Elliot Road and the northeast line of said Called 14.97 acre tract a distance of 122.20 feet to a%" Iron Rod with Cap set for the most easterly comer, a 5/8" Iron Rod found for an easterly comer of said Called 14.97 acre tract bears S 50 " 10'45 " E a distance of 201.73 feet; THENCE S 86 " 09' 14 " W, a distance of 56.05 feet to a''/2" Iron Rod with Cap set for the most southerly comer, THENCE N 48 " 50'46 " W, a distance of 380.42 feet to the PLACE OF BEGINNING AND CONTAINING AN AREA OF 0.275 OF ONE ACRE OF LAND, MORE OR LESS, according to a survey performed -during August 2009, under the supervision of H. -Curtis -Strong, -Registered Professional Land Surveyor No. 4961. North orientation is based on rotating the northeast right- of-way line of Dick Elliot Road to Grid North by utilizing GPS observations. For other Information, see accompanying plat. Vol. BRAZOS COUNTY, TEXAS BUDGET ADIENDD9ENT(S) FOR THE 2015-2016 BUDGET YEAR NO. 15/16 18.1-18.6 On this the 26th day Of January 2016 at a regular meeting of the Commissioners' Court, the following members were present: A. Duane Peters, County.ludge, Presiding B. Lloyd Wassermann, Commissioner, Precinct C. Sammy Catalena, Commissioner, Precinct 2 D. Kenny Mallard, Commissioner, Precinct 3 E. Irma Cauley, Commissioner, Precinct 4 F. Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on 26th day of January2016 the Court}[card and approved a budget amendment for the 2014-2015 budget year for Brazos County, Texas; and WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 8 September 2015, the following amendment(s) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 26th day of January 2016. THE COIIWISSIONERS COURT OF BRAZOS COUNTY,TEXAS. � t By: Duane Peters, County Judge Original: County Clerk's Office and Attached to the original budget P9._���� m m BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 15116 • 18.1 units. Service of funds BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 15116 - 18.2 1/26/2015 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 15/16 - 18.3 1/26/2015 FUND DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 1100 11002500 60350000 CR Food and Food Supplements 225.00 1100 11002500 72155000 DR Com user Consulting 225.00 I I I I I I Hotel Occu ancv Tax Fund Reallocation of funds for training for the sched ding software. I I vol. .2 �Pg-/r�� &B k (� BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 15116 - 18.4 1/26/2015 FVO _ 02.31 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 15/16 - 18.5 Reallocation of funds to lease 3 Registration and Title System Basic Workstations from TxDM V to enable the expanded workload in the voi. �23/ pg. _-/ 3� BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 15116 - 18.6 4 nann i s FUND DIV ACCT PROJ —D—R/—CRT—ACCOUNT NAME Increase Decrease 0100 13000100 60780000 CR ITax Rolls 650.00 0100 13000100 61750000 DR Tele/Data Cellular 650.00 Tax Assessor Collector Reallocation of funds to cover Ni-Fi for pollinlocations for the March Primary. . Dater I'IM'41 Voi. o�_✓� Pg. /�S� PERSONNEL CHANGE OF STATUS REQUESTS Commissioner Court Date: January 26, 2016 Department Submitting Information: Human Resources Purpose of Submissions: Consider and Take Action on Change Requests Department Submitting Employee Request Action Requested Request(s) Applies To Human Resources Garcia, Deyanira Budget Change Sutton, Kristy Budget Change Information Technology Aleman, Juan New Hire Gilmore, Charley Transfer Win Dept. & Cell Phone Allowance Juvenile Services — Detention Rogerson, Kyle Resignation Approved in Commissioners' Court: January 26, 2016 : County Judge's or Commissioner's Signature: (This Copy to be attached to minutes) Vol Pg.