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Home My WebLink About2015-11-24 10:00AM REGULAR MEETINGBRAZOS COUNTY BRYAN,TEXAS FILED FOR RECORD Z DATE AT -'Jc) O'CLOCK M KAREN MCQUEEN BRAZOS COUNTY CLERK NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON NOVEMBER 24, 2015 AT 10:00 AM IN THE COMMISSIONERS COURTROOM OF THE COUNTY ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVE., SUITE 106, BRYAN, TX 77803 Invocation and Pledge of Allegiance - U.S. and Texas Flag - Chaplain G.H. Jones and Commissioner Catalena 2. Call for Citizen input and/or concerns. Consider and take action on agenda items 3 - 15: 3. program This project is under the Delivery System Reform Incentive Payment (DSRIP) pool of funds. 4. Discussion consideration and possible action to approve a proposal for the purchase of Property and construction of a new office building by the Brazos Central Appraisal District. 5. Resolution 15-021 authorizing Brazos County to submit a grant application for and participate in the 2016 Indigent Defense Formula Grant Program. g, Payment Authorization to Mustang Rental Services in the amount of $1800.00 for a water truck rental for Road & Bridge: the invoice was received after FY 2015 PO deadline. 7. Request by the Sheriffs Office to substitute Patrol Vehicle Unit #194 in place of Unit #192, which was approved for replacement in the FY16 Budget. g, Agreement with the Brazos Valley Council of Governments for the funding of Community Emergency Response Training. This request will partially fund a position within the BVCOG that provides local emergency response training. Vol Pq._ sl 1 9. Funding Agreement with the Dispute Resolution Center -Central Brazos Valley. Inc. for FY 2016. 10. Award of bid contract # 2016-132, Seal Coat. 11. Budget Amendments. Budget Amendments FY 14115 59.1 - 59.2 Budget Amendment FY 15116 9.1 - 9.8 12. Personnel Change of Status. Personnel Action Forms 13. Payment of Claims. 14. Convene into Executive Session pursuant to Texas Government Code 551.0725 to deliberate business and financial issues related to a contract being negotiated. 15. Consider and possible action on executive session. 16. Acknowledgement of the submission of the FY 2015 Chapter 59 Asset Forfeiture Report for Constable Pct. 2. 17. Sheriffs report on inmate population. 18. Announcement of interest items and possible future agenda topics. 19. Call for Citizen input and/or concerns. 20. Adjourn. Vol. _ ,2 J Pg 9� PUBLIC COMMENTS Public Comment during the Commission Meeting may ba for all matters, both on and off the aaenda, and be limited to four minutes per person. Persons are invited to submit comments in wilting on the agenda items and%or attend and make comment at the Commission meeting. Members of the Duch, are reminded that the Brazos County Commissioners Court is a Constitutional Coun, with both judicial and legislative powers, seated under Article V, Section 1 and Section 18 of the Texas Constitution. As a Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation under Section 61.024 of the Texas Loral Government Code. Accordingly, members of the public in attendance at anv Reouiar, Special and/or Emergency meeting of the Court shall conduct tnemselves with proper respect and decorum in speaking to, and/or addressing the Court; in participating in public discussions before the Court; and in all actions in the presence of the Court. Those members of the publio who are inappropriately attired andior who do not conduct themselves in an orderly and approonate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and/or continued disruption of the meeting may result in a Contempt of Court Citation. It is no; the intention of the Brazos County Commissioners Cour, to provide a public forum for the demeaning of any individual or group. Neither is it the intention of the Court to allow a memoer (or members) of the public to insult the honesty and/or integrity of the Cour.as a body, or any member or members of the Court. or County employees, individually or collectively. Accordingly, profane, insulting o• threatening language directed toward the Court and/or any person in the Court's presence and/or racial. ethnic or gender slurs or epithets will not be tolerated Violation of loess rules may result in the following sanctions: 1. cancellation of a speaker's time, 2. removal from the Commissioners Cour.: 3. a Contempt Citation: andior 4, such other and/or criminal sanctions as may be authorized under the Constitution. Statutes and Codes of the State of Texas The County Commissioners Court can deliberate or take action only if a matter has been listed on an aaenda properly posted pnor to the meetino. During the public comment pedoc, speakers may address matters not listed on the published agenda. The Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However, responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County Judge and/or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite existing policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act ? 551.042. INVOCATION Any invocation that may be offered before the ofFical stan of the Court meeting shall be to and for the benefit of the Cour- The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is recruited to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Court. The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave_., Suit=_ 106, Bryan, TX 77603 is wheelchair accessible. Handicap parking spaces are available, Any request for sign interpretive services must be made two working days before the meeting. To make arrangements, please call (979) 361-4102. VOL BRAZOSCOUNTY BRYAN,TEXAS MINUTES November 24, 2015 BRAZOS COUNTY COMMISSIONERS COURT REGULAR MEETING IIS Signature Page.0 IMN File Stamped Agenda.pdf —:—' Sign in sheets.0 A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Administration Building, 200 South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday, November 24, 2015 with the following members of the Court present: Duane Peters, County Judge, Presiding; Lloyd Wassermann, Commissioner of Precinct 1; Sammy Catalena, Commissioner of Precinct 2; Kenny Mallard, Commissioner of Precinct 3; Irma Cauley, Commissioner of Precinct 4; Karen McQueen, County Clerk. The attached sheets contain the names of the citizens and officials that were in attendance. Invocation and Pledge of Allegiance - U.S. and Texas Flag - Chaplain G.H. Jones and Commissioner Catalena Call for Citizen input and/or concerns. There was no citizen's input. Consider and take action on agenda items 3 - 15: 3. Request approval to wire transfer up to $67,500 to Texas Health and Human Services Commission (HHSC) as part of the Texas Healthcare Transformation and Quality Improvement Program 1115 Waiver. This intergovernmental transfer (IGT) will provide matching funds to St. Joseph for the Prenatal Clinic program. This project is under the Delivery System Reform Incentive Payment (DSRIP) pool of funds. 11=� Item Indf Tim Ottinger with St. Joseph Hospital gave a presentation to the Court about the Texas Healthcare Transformation and Quality Improvement Program 1115 Waiver. Lynn Yeager with the Prenatal Clinic also spoke on the Prenatal Project. Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by Commissioner LLoyd Wassermann. Passed. 5-0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann . 4. Discussion, consideration and possible action to approve a proposal for the purchase of property and construction of a new office building by the Brazos Central Appraisal District. a Item 4.pdf IQ� Presentation.optx Judge Peters said that usually there is a motion and second before discussions begin, but he believes in this case it is appropriate to hold the discussion first. Judge Peters addressed the accusation that he has not returned phone calls to his office. The Judge said he knows of no phone call that he did not return. Judge Peters gave a report of events detailing the search for land for the Tax Office and development of the land. He mentioned the land the Appraisal District was looking at in the first resolution was for 14,000 square feet and the Court was opposed to it, so it failed to pass. This new proposal is for 11,500 square feet which is more reasonable. Judge Peters apologized and clarified when he said our 1.9 acre tract was not on the market. It was because it came appraised much lower than he anticipated and much less than those properties around the land. It was not for sale at that amount. He realized that the Brazos Central Appraisal District (BCAD) was wanting to purchase land nearby for $500,000 more than the County's land was appraised at. He says he was accused of trying to micro manage BCAD. Judge Peters agrees there are a lot of smart people at BCAD, but feels it is his job to ask questions and owes it to the tax payers to do so. He said there should be checks and balances. Judge Peters said that 68,000 people have gone through the Tax Office since May 1st, and that does not include the drive thru or the people who did not sign in. That is a lot of people for a place BCAD claims is not a good location and hard for people to find. Judge Peters feels that prime location is important to BCAD, but the Tax Office has proved it is not necessary and the most valuable tract should be reserved to sell and be placed back on the tax rolls. He does not think any prime spot should be taken off the tax rolls. Convenience and price should be the main concern. He also feels that the land next to the Tax Office is the most convenient location. Commissioner Catalena stated that the Court is elected to be good stewards of the County's funds. The one problem he has is with the request for a high priority location. He said that the public will find the Appraisal District just like they have the Tax Office. Commissioner Catalena said he is not against a new building, but would like it done in a way that is justified. John Flynn then gave the attached presentation and spoke on behalf of the Appraisal District . He stated that the cost has been reduced by about half a million dollars. He said it is difficult to purchase land when your have to satisfy both City Councils, School Districts and the County. Tim Jones, who also assisted in the presentation showed the layout of the proposed building. He asked the Court for their approval of purchasing rather than leasing. Vol, Mr. Flynn said that he wished Judge Peters would have given his feedback in February Judge Peters responded by saying that when he did bring up the 1.9 acres he was told there was no interest. Mr. Jones said he knows of no vendetta and acknowledged that Judge Peters returned his calls quickly. He is asking for approval today. Commissioner Catalena asked why the reserve fund would not go back to the entities funding their budget. Mr. Lero answered by stating that this is the way these funds have been directed. Mr. Jones explained it would help entities one year and then be back to the same budget. It would be used for one time expenses. The Appraisal District is seeking approval and if not approved, they would like clear direction from the Court on how to move forward to get this done quickly. Judge Peters stated that based on the identified lot he would make a motion to deny this request. Donald Ball who is owner of the space being leased by BCAD stated that the current space is not large enough but that he can increase the space in increments as needed. He also stated that he does not agree with the analysis of the lease. He said it is not a true apples to apples comparison. Funds could be used to decrease the rent. He also stated that he could make the current building just as secure as a new building. He said that he has not been approached about any of these needs in the last three (3) years. He was approached three (3) years ago concerning additional space and the space was increased at that time. Mr. Ball listed several items he is paying for as landlord such as: roof repairs, parking lot repairs, solid waste removal, bulb replacement, HVAC replacement, etc. He thinks a proper consultant should do a lease vs. owner comparison. He also stated that the claim that they need privacy for protests is not really necessary because all that information is made public. He said anyone can look up someone's address and appraisal information. Mr. Ball said that the rent has not increased since 1997. Commissioner Mallard commented that he wishes they could get something done. He said something needs to be done. Judge Peters said he is certainly willing to sit down and talk with other entities and possibly Mr. Ball also. Judge Peters thanked the Board members and said he appreciated the job they did. He knows it was a thankless job. Commissioner Wassermann stated he would like to get this done quickly for them, and said he thinks we can all sit down together and do it. Judge Peters' motion to deny was seconded by Commissioner Catalena and passed unanimously. Motion: Deny , Moved by County Judge Duane Peters, Seconded by Commissioner Sammy Catalena. Passed. 5-0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann . Vol. _a y py /i%— 5. Resolution 15-021 authorizing Brazos County to submit a grant application for and participate in the 2016 Indigent Defense Formula Grant Program. P� Item 5.pdf The Court voted unanimously to adopt Resolution 15-021 ordering the County Judge as designated Authorized Official to apply for, accept, decline, modify, or cancel the grant application for the Indigent Defense Formulas Grant Program and all other necessary documents to accept said grant; and that the County Auditor is designated as the Financial Officer for this grant. A copy of Resolution 15-021 is attached. Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by Commissioner LLoyd Wassermann. Passed. 5-0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann . 6. Payment Authorization to Mustang Rental Services in the amount of $1800.00 for a water truck rental for Road & Bridge, the invoice was received after FY 2015 PO deadline. le, Item 6.13df Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Sammy Catalena. Passed. 5-0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann . Request by the Sheriffs Office to substitute Patrol Vehicle Unit #194 in place of Unit #192, which was approved for replacement in the FY16 Budget. tt Item 7.pdf Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 5-0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann . 8. Agreement with the Brazos Valley Council of Governments for the funding of Community Emergency Response Training. This request will partially fund a position within the BVCOG that provides local emergency response training. [L -t Item 8.pdf A copy of the funding agreement is attached Motion: Approve , Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Irma Cauley. Passed. 5-0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann . Funding Agreement with the Dispute Resolution Center -Central Brazos Valley, Inc. for FY 2016. [M Item 9.pdf A copy of the funding agreement is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 5-0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann . 10. Award of bid contract # 2016-132, Seal Coat. W Item 10.0 The Court voted unanimously to accept the recommendation of the Purchasing Agent and awarded Bid Contract 2016-132 Seal Coat to F. N. Ploch Construction Co., Inc. A copy of the bid tabulation is attached. Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Irma Cauley. Passed. 5-0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann . Vol. '1297 ;;9 '�7y 11. Budget Amendments. Budget Amendments FY 14/15 59.1 - 59.2 0 Item 11 - FY 14-15 Amendments.odf 59.1 Recognize venue tax collected for HOT Fund. 59.2 Transfer funds from General Fund Contingency to Health Department - Support Budget Amendment FY 15/16 9.1 - 9.8 0 Item 11 - FY 15-16 Amendments.odf 9.1 Transfer of funds from General Capital Improvement to Constable, Precinct 2 and Constable, Precinct 3. 9.2 Transfer of funds from General Capital Improvement to Sheriffs Office - Administration. 9.3 Reallocate funds for Fleet Maintenance Building. 9.4 Transfer of funds from General Fund Contingency to Community Support. 9.5 Reallocate funds for HOT Fund. 9.6 Transfer of funds from Domestic Preparedness to Office of Attorney General Revenue Account. 9.7 To set up funds for the 2014 Homeland Security Grant. 9.8 Reallocate funds for General Capital Improvement - Information Technology and Auditor's Office. County Auditor Katie Butler mentioned that there should have been an agenda Item related to Amendment 9.8 but it was not placed on the agenda by mistake. Motion: Approve , Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Kenny Mallard. Passed. 5-0. Members voting Aye: Catalena , Cauley, Mallard , Peters , Wassermann . 12. Personnel Change of Status. Personnel Action Forms 14-1 Item 12.0 A copy of the Personnel Change of Status requests is attached. Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by Commissioner -Loyd Wassermann. Passed. 5-0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann . 13. Payment of Claims. R BILL LIST 11.24.15.udf OL Claims Sheet.0 7139048-7139244 Motion: Approve , Moved by Commissioner Sammy Catalena, Seconded by Commissioner LLoyd Wassermann. Passed. 5-0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann . 14. Convene into Executive Session pursuant to Texas Government Code 551.0725 to deliberate business and financial issues related to a contract being negotiated. IL^. Item 14.ndf At this point, the County Judge announced the Court would consider items 16 through 19 then return to convene into Executive Session. Having considered the previously noted agenda items, at 11:26 a.m. the County Judge stated Pg. Vol. Ed y_ __ --- that the Court would convene into Executive Session to deliberate business and financial issues related to a contract being negotiated pursuant to Section 551.0725. At this point the County Judge asked Bill Ballard, Civil Counsel if he is issuing a written determination that deliberation in an open meeting would have a detrimental effect on the position of the Commissioners Court in negotiations with a third person. Mr. Ballard responded that it was his determination that deliberation in an open meeting would have a detrimental effect on the position of the Court in negotiations with a third person. He then handed his written determination to be included in the minutes. On motion by Commissioner Catalena, seconded by Commissioner Cauley the Court voted unanimously to meet in Executive session per Bill Ballard's recommendation. The County Judge announced the meeting closed to the public so that the Court could meet in Closed Executive Session to discuss the previously noted items. The following individuals were asked to stay for the meeting: Candy Gallego, Executive Assistant Bill Ballard, Civil Counsel Irene Jett, Budget Officer Katie Butler, County Auditor Charles Wendt, Purchasing Agent Laura Davis, County Treasurer Terri White, Deputy Treasurer Motion: Approve , Moved by Commissioner Sammy Catalena, Seconded by Commissioner Irma Cauley. Passed. 0-0. 15. Consider and possible action on executive session. At 12:05 p.m. the County Judge announced the meeting open to the public and announced that no action would be taken on the Closed Executive Session. 16. Acknowledgement of the submission of the FY 2015 Chapter 59 Asset Forfeiture Report for Constable, Pct. 2. O9 Item 16.od( The Court acknowledged receipt of the FY 2015 Chapter 69 Asset Forfeiture Report for the Constable, Precinct 2. 17. Sheriffs report on inmate population. Sheriff Chris Kirk stated there were 569 inmates in jail, 46 have electronic monitors and 17 are pending for monitors. 18. Announcement of interest items and possible future agenda topics. Commissioner Mallard stated that an audit was conducted on the Health District and that they passed with flying colors. 19. Call for Citizen input and/or concerns. There was no citizen's input. 20. Adjourn. pg The foregoing minutes of the Commissioners Court meeting held November 24, 2015 have been examined and are approved in open Court this day of 2015, in Bryan, Brazos County, Texas. Duane Peters County Judge Commissioner, Precinct 4 Attest: ar n McQueen County Clerk Lloyd A7assermann Commissioner, Precinct 1 Kenny Mall •d Commissioner, Precinct 3 Vol.-% !'g.J I BRAZOS COUNTY COMMISSIONERS COURT MEETING - Z y-.71zO/s 10,'00 ? /n Date and Time Name ;ltR'�2ta% ii/IC�IX/JEEitJ Organization/ Department re I LWoll 1-t If eLc (.OW r,e�IE i3(, -LT koilA pg. / D �I BRAZOS COUNTY COMMISSIONERS COURT MEETING - aq -V 0"IM�, /0:A.f1 Date and Time ALAI &t6� Organization/ Department C.� R, Vol. BRAZOS COUNTY COMMISSIONERS COURT MEETING Date and Time Name Organization/ Department �(Zi (,-., Qj Z Resolution 2016 Indigent Defense Grant Program WHEREAS under the provisions of the Texas Government Code Section 79.037 and Texas Administrative Code Chapter 173, counties are eligible to receive grants from the Texas Indigent Defense Commission to provide improvements in indigent defense services in the county; and WHEREAS this grant program will assist the county in the implementation of the provisions of the Fair Defense Act and the improvement of the indigent criminal defense services in this county; and WHEREAS Brazos County Commissioners Court has agreed that in the event of loss or misuse of the funds, Brazos county Commissioners assures that the funds will be returned in full to the Texas Indigent Defensc Commission; and NOW, THEREFORE, BE IT RESOLVED and ordered that the County Judge of this county is designated as the Authorized Official to apply for, accept, decline, modify, or cancel the grant application for the Indigent Defense Formula Grant Program and all other necessary documents to accept said grant; and BE IT FURTHER RESOLVED that the County Auditor is designated as the Financial Officer for this grant. DULYPASSED AND ADOPTI(D this 24'° anykf November, 2015 in Bryol Brazos County, Texas. Attest: Karen McQueen County Clerk Duane Peters County Judge 15-021 F l. _� % pct. �`� 6 Brazos County, Texas Capital Improvement Program FY 2016 Department: sheriffsAdmimitration `' -j Project Manager. fChiefo6puty Jim Stewart' ' Project Title: (Fleet Vehicle Replacement-, Unit 194 1 Priority Number: 11. Previous Fun+Jding 'Year 1 Yoar 2r Year 3'P r -Yea r4 ' ra Year 5 Total To -Dater! ' 2015-16 �•_ 2016 �7�- ; 2017-18�.. 2018-19; 2019 20,, capital,os't - „_ ji= : •Descripdon,antl Scope of Project 'I_ UNIT, 194 2010,Dodge,Charger- VIM, 283AA4CT4AH280678-,,This is a,vehicle used by the Patrol Division and we propose it be, 'replaced with a.Dodge Charger VS Unita194'cumentlyhas a'Tough Book computer andanA'rbitrator system. The computer and ,the. appropriate updated equipment will transfer into the new.unit. _ One Time Buy Board Fee" of $400.00 required for the total number of vehicles purchased."._ - _ Purpose and Need lncluding4periting Efficiencies and Savings - � - AII�Shenffs Office vehicles are emergency responseunits needed by commissioned personnel to respond at a moment's notice.- To assure the responsibilities.:of the Sheriffs Office are carried out asrequired, we must havethe assurance of being properly equipped so ash to".'respond efficiively this gidudes dependable fleet vehicles not subject to breaking down:uRoutine maintenance•on new vehicles is ' aaintaining older ones. The older a vehicle becomes and themoie'stress there is on the mechanical systems, the '. much lesvcostly thn m greater the chance of more expensive repairs that are'no longer covered under manufacture warranty.' Further; allowing vehicle to be. rotated out of the fleet, phot to its becoming nonoperational, vnll allow the county to maximize its resale value at auction, thus returning - `„,. moledollars tothecoup's enerlfund. .:. ... .„.,. '- '.. .'.i :.-. _.Ma ... _•*•: '4' re{, . s.Y.History and Current Status Current mileage as of February 25, 2015: 105,582.' - Total Cost of MAINTENANCE for this vehicle has been: $ 4,146.83 -• - '' total cost of REPAIRS for this vehicle has'been. $ 3,447.22 TOTAL MAINTENANCE & REPAIRS. $ T594.05 "fit+•- _ ._ - a ` a. _ Program Breakdowr7,and Opeiating'Budget Impact DescriptionlBasis for Estimate FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 s�D dg Charger V8 —�%"T $ $ ' SO Total Capital Cost: _ _ _ _ Operating Budget Summary: Staffing Expense___ y:' •`' �, 50 ; g ; .$ -y^ "A wr' $ - $:. - 5 - Supplies and Maintenance Expense Operating Costs: $. $ $ $- Total Program Cost: ;vj"a This Section to Be -Completed by.Capital Improvement Committee Only_. _ _ o ,•Y'nx.i 1 _'. ." :,. `. 'u•',..._ w... ='_., , , ,'•_ - _ Y_°s..' ."r Catery 9 Schedule of Activities _ .. :' _ .. - Suggested Method of Financing "-.t, _ _ Activity _ ,,..,• From `. '... To ".., Amount Funding Source Fund Balance FY Budget'Process-FY 201.8 Capdal RepYFund - -- Bonds/Tax Notes-FY Sale of. Property -FY_ Lease Payments y_^. ° r'• +” Total Cost `' Funding Requirements mer. Completed b Department Duane Peters Date County Judge---- LO Pg_ I COMMUNITY EMERGENCY RESPONSE TRAINING AGREEMENT This Community Emergency Response Training Agreement ("Agreement") is entered Into by and between BRAZOS COUNTY acting by and through its duly elected COURT OF COMMISSIONERS (hereinafter "County") and the BRAZOS VALLEY COUNCIL OF GOVERNMENTS (hereinafter "BVCOG"). The parties mutually agree as follows: The purpose of the Agreement is to provide funding for Community Emergency Response Training, which educated people about disaster preparedness for hazards that may Impact their jurisdiction, enhances public safety and establishes liaisons both regionally and statewide. BVCOG contracts with seven (7) counties regionally to provide the training referenced herein, and as attached on Exhibit "A", the Citizen Corps Overview, incorporated herein for all purposes. RATES FOR REIMBURSEMENT The County agrees to pay the County's share of the cost of the administration of the Community Emergency Response Training for eligible Brazos County residents. County agrees to pay BVCOG 5,000.00 ("Funds") for the 2016 fiscal year, October 1, 2095 through September 30, 2016. RESPONSIBILITIES OF BVCOG For and in consideration of the funding provided by the County, the BVCOG agrees to administer the County Emergency Response Training by agreeing that: 9. Funds will only be used for the salary of the Community Emergency Response Training instructor. 2. Written minimum eligibility standards and application, documentation, and verification procedures to determine eligibility for Community Emergency Response Training. 2. An annual review no later than the beginning of a state fiscal year of the County eligibility standards and a reasonable notice of the standards to the public. 3. An annual written review of the program's management and operation. RESPONSIBILITIES OF THE COUNTY For and in consideration of the services provided by BVCOG, the County will provide: 9. Payment in accordance with the payment standards of this Agreement for services determined by BVCOG. 2. Payment for County's pro rata share of outside audit services, if necessary. Vol. _�_�_� pg/O 7 —I TERM This Agreement is for one (1) year, from October 1, 2015 until September 30, 2016. CANCELLATION This Agreement may be cancelled by either of the parties hereto upon sixty (60) days written notice. AUDIT BVCOG agrees that County, or its designated representative, shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this Agreement. BVCOG agrees to maintain such records for possible audit for a minimum of three (3) years after the termination date of this Agreement, unless a longer period of records retention is stipulated. BVCOG agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. BVCOG agrees that County, or its designated representative, shall further have the right to review and to copy any records and supporting documentation for prior years in which County provided funds to the BVCOG under prior Agreements. Any audit will be conducted by County personnel or an independent third party, as determined by the Brazos County Commissioners Court. If the Brazos County Commissioners Court determines that the audit will be conducted by an independent third party, all costs and expenses associated with said audit will be solely paid for by the COUNTY, Annual financial statements (audited if available) are available to the Brazos County upon request within six (6) months of completion. ALTERNATIVE DISPUTE RESOLUTION The parties agree that, in the event that suit is filed by either of them based on or pertaining to this Agreement, they shall submit this dispute to mediation as described in Section 154.023 of the Texas Civil Practices and Remedies Code. The parties further agree that the results of the mediation will not be binding on the parties. The parties shall have the right to undertake proceedings in a court of proper jurisdiction. INDEMNITY Any monetary loss suffered by the County from ineligible clients, mistake, fraud or other conditions can be recovered from the BVCOG only to the extent of available insurance. AMENDMENT This Agreement may be modified, amended, altered or extended only by a written amendment signed by the parties, GOVERNING LAW This Agreement shall be executed in and shall be governed by the laws of the State of Texas. Venue shall be in Brazos County, Texas. Vol._ pg:_L� _ FURTHER ASSURANCES Each party hereto agrees to perform any further acts and to execute and deliver any further documents, which may be necessary to carry out the provisions 'of this Agreement. FORCE MAJEURE Neither party shall be liable for any failure or delay in performance under this Agreement (other than for delay in the payment of money due and payable hereunder) to the extent said failures or delays are proximately'caused by causes beyond that party's reasonable control and occurring without its fault or negligence, including, without limitation, failure of suppliers, subcontractors, and software providers, phone and intemet service providers, carriers, or other parties to substantially meet its performance obligations under this Agreement, provided that, as a condition to the claim of noniiability, the party experiencing the difficulty shall give the other prompt written notice, with full details following the occurrence of the cause relied upon and an expected date when obligations under this Agreement will be resumed. SEVERABILITY If any clause or provision hereof is invalid, unenforceable or illegal under present or future laws, or held to be invalid by a court of competent jurisdiction, the validity and enforceability of the remaining provisions or portions hereof shall not be affected. ENTIRE AGREEMENT This Agreement contains the entire agreement between the parties. There are no representations, agreements, arrangements or understandings, oral or written, between or among the parties hereto, relating to the subject matter of the Agreement, which are not fully expressed herein. FISCAL FUNDING ' Notwithstanding any provisions contained herein, the obligations of the County under this Agreement are expressly contingent upon the availability of funding for each item or obligation contained herein for the term of the Agreement and any extension thereto. BVCOG, or any other person or entity directly or indirectly employed by the BVCOG or any other person or entity to whom the BVCOG may be liable to, shall have no right of action against the County in the event the county is unable to fulfill its obligations under this Agreement as a result of lack of sufficient funding for any item or obligation from any source utilized to fund this Agreement or failure to budget or authorize funding for this Agreement during the current -or future fiscal years. In the event that the County is unable to fulfill its obligations under this Agreement as a result of lack of sufficient funding, or if funds become unavailable, the County may, in its sole discretion, provide funds from a separate source or may, in its sole discretion, terminate this Agreement by written notice to the BVCOG at the earliest possible time under the circumstances. EFFECTIVE the . //0 yl� day of /Y;1i2015 BRAZOS COUNTY By: ate D 1124-16 Judge Duane eters BRAZOS VALLEY COUNCIL F V NMENTS Tom Wilkinson, Jr. Executive Director Vol. _�—ll �L % Pg, Z _� Citizen Corps Overview The Brazos Valley Community Emergency Response Team (CERT), a Citizen Corps Program, educates people about disaster preparedness for hazards that may impact their jurisdiction and trains citizens In basic disaster response skills such as fire safety, light search and rescue, Incident Command System, team organization, and disaster medical operations. This program provides citizens the opportunity to volunteer and help their communities prepare, respond, and recover from emergencies at the indivldual/family, jurisdictional, regional, and state level. The Brazos Valley Citizen Corps membership exceeds over 952 fully trained members spanning over a twelve (12) year period with members participating from each of the seven Brazos Valley counties. A CERT member, regardless of home of record, is able to respond and assist at any location in the region. CERT has provided 77,973 service hours since 2002 totaling more than $1,922,814 in value to the Brazos Valley based on the Volunteer Reporter Data and the 2014 Bureau of Labor Statistics data. The Brazos Valley has also received over $615,147 in Federal Grants over the past (12) years to provide the training, coordination, and response equipment. Documented CERT "real event" response support to the jurisdictions such as major Hurricanes, wlldffres, search and rescue missions, train derailment, fire rehabilitation, and flood response equates to no less than 1,668 volunteer service hours. CERT has also participated in (12) preparedness exercises over a four year period totaling 662 service hours and an additional 28,560 service hours towards just completing basic CERT qualification alone. Additional service hours include advance training, meetings, and Informational programs. Jurisdictions must rely heavily on Volunteer Organizations Active in Disaster (VOADs) such as CERT, Red Cross, and Salvation Army in time of emergencies to augment, sustain, and enhance limited first responder manpower and resources. The National Disaster Recovery Framework as well as Presidential Policy Directive (PPD) — 8, updated 1 May 2015, directs local, tribal, state, territorial, and federal governments to take "A Whole Community Approach to Emergency Management". The Whole Community is a philosophical approach to how to conduct the business of emergency management. These benefits include but not limited to: • Shared understanding of community needs and capabilities • Greater empowerment and integration of resources from across the community • Stronger social infrastructure • Establishment of relationships that facilitate more effective prevention, protection, mitigation, response, and recovery activilies • Increased Individual and collective preparedness • Greater resiliency at both the community and national levels Citizen Corps encompasses 22 of the 31 Threat and Hazard Identification and Risk Assessment (fHIRA) Core Capabilities defined by Homeland"Security and Is prevalent In all five missions (Prevention, Protection, Mitigation, Response, & Recovery). The Regional vol. __� y . Pg.. Zz Citizen Corps Overview THIRA which states In the capability gaps of the State Preparedness Report (SPR) that only, °40%-61 % of the required professional (Fire, Law, EMS) are available in any given county within the region during an emergency. CERT members provide valuable assistance by addressing the needs that may arise before professional responders can arrive in a neighborhood or workplace, thus reducing the strain placed on the public safety system during a disaster. Due to the significant impact CERT teams have on the Regional preparedness, the Brazos Valley Board of Directors have approved the following actions to take place as seen in the FY 2014 THIRA that was submitted to the State of Texas and FEMA to Include the Regional Mass Fatality Plan: P CERT Exercises 2011.2015 Event County Location Volunteers Service Hours! Return BV Masa Fatality FSE Burleson Brazos 8 40/$984 Luminant Power Plant FSE Robertson 14 84/$345 S&R FSE (0) Brazos Burleson Leon Washington 49 2861$7,052 BVCART FSE (x2) Burleson Madison 21 1401$3,452 Mass Inoculation Drill Brazos 6 30/$739 NISD Tornado FSE Grimes' 4 1 121$295 ARES CERT Exercise Leon 8 40/$984 Portable MMU Drill I Brazos 6 30/$799 Real Events 2008-2015 Fire Rehab I Washington I 174/ 0 Tretn Derailment Washington 241$591 SAR Washington 12/$295 Flood Response I Gdmes 851$2.095 BVCART Search I Robertson 1 181$443 Wildfire I Leon 621$1 628 BAR Leon 221$641 Hurricane Ike Washington 1451$3,5 Hurricane Rita Leon 28/$ 11 Hurricane Katrina Brazos Grimes Robertson 1,160/$28,359 Basic CERT Classes 2002-2014 CERT Classes 26 Brazos 1 645 18,350/$403,191 ' CERT Classes 3 Burleson 1 38 1,140/$28112 CERT Classes 4 Grimes f 70 2,100/$51,786 CENT Classes 9 Leon L2-63750/$92475 CERT Classes 1 Madison 18 640/$13 318 CERT Classes 4 Robertson 42 1 260!$31 071 CERTCIasses 5 Washington 1it4 3,4201$84,337 P AGREEMENT THIS AGREEMENT ("Agreement") made this I / 7/L day of My _ 2015 by and between the DISPUTE RESOLUTION CENTER -CENTRAL BRAZOS VALLEY, INC. hereafter referred to as "DRC' and the BRAZOS COUNTY COMMISSIONERS COURT, hereafter referred to as the "Commissioners Court," is made on the following terms and conditions: 1. This Agreement is for one (1) year and shall begin on the first day of October, 2015 and continue through the last day of September, 2016. 2. For and in consideration of the sum of $7,500 to be paid in one single payment of $7,500, the DRC agrees to perform the following services: The DRC agrees to provide a maximum of four (4) separate mediation sessions to the Commissioners Court or designated department or offices of Brazos County during the term of this Agreement. A mediation session is defined as a session of not more than three (3) hours supervised by a trained mediator. In addition the DRC agrees to train (1) Brazos County employee in each regular or family law mediation training offered by the DRC, without cost to Brazos County or the employee. For each mediation session scheduled under the terms of this Agreement, the DRC will provide a location to hold the mediation, preferably in its offices located at 3211 A South Texas Ave., Bryan, Texas, or at such other convenient location which might be available. For any such mediation session held away from the DRC offices, the DRC shall be reimbursed for any such costs or rental fees incurred in holding the mediation. The DRC may at its discretion, provide additional sessions without charge to Brazos County on a limited basis. Except as other wise stated, any additional sessions that may be required, will be compensated for by the Commissioners Court at the regular rate for scheduled mediations as adopted by the DRC. 3. The purpose of this Agreement is to make the services of the DRC available to the Commissioners Court and to the employees of Brazos County in such instances where the services may be of benefit to Brazos County, Texas, or its employees. 4. DRC agrees that County, or its designated representative, shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this Agreement. DRC agrees to maintain such records for possible audit for a minimum of three (3) years after the termination date of this Agreement, unless a longer period of records retention is stipulated. DRC agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. DRC agrees that County, or its designated representative, shall further have the right to review and to copy any records and supporting documentation for prior years in which County provided funds to the DRC under prior Agreements. Vol. �_ Pg. �/� Brazos County Commissioners Court may, in its sole discretion, require that an independent financial audit be performed on the records of DRC. If an independent financial audit is performed, a management letter will be prepared by the auditor as part of the process and a copy of said management letter shall be delivered to the Brazos County Commissioners Court. The management letter shall identify issues that might not otherwise require disclosure in the DRC annual financial report, but which are of concern to or under the suggestion of the auditor. If the Brazos County Commissioners Court determines that the audit will be conducted by an independent third party, all costs and expenses associated with said audit will be solely paid for by the DRC. Annual financial statements (audited if available) are due to County within six (6) months of completion. 5. This Agreement is executed in and performed in Brazos County, Texas. 6. This Agreement is subject to the Public Information Act, Tex. GOVT CODE ANN., Chapter 552. BRAZOS COUNTY DISPUTE RESOLUTION CENTER - CENTRAL BRAZOS VALLEY By: BY Duane Peters Nfark ollas Brazos County Judge Chairman of the Board Vol. _ /c—.. Pg. //� BID TABULATION 2016-132 SEAL COAT DECEMBER 1, 2015 through NOVEMBER 30, 2016 CRS -2P or CHFRS-211p F. N. Ploch Construction -'^ Co., Inc. Price/SQ Rates Est. SQ YD YD Ext. Price Glenn Fu ua, Inc. 8 Price/SQ YD Ext. Price PREQNGTiil: 1 Type B Grade 3 Limestone .50 Gal/SY 1 14,9871 $1.801 $26,976.60 $2.70 $40,464.90 2 Type B Grade 4 Limestone .44 Gal/SY 194,221 $1.75 $339,886.75 $2.50 $485,552.50 3 Type B Grade 4 Limestone .46 Gal/SY 0 $0.00 $0.00 4 Type L Grade 4 Limestone .46 Gal/SY 3,278 $1.771 $5,802.06 $3.50 $11,473.00 5 Type B Grade 5 Trap Rock .32 Gal/SY 0 $0.00 $0.00 '°�'-''aSS��'�9�t.�,��`esan`�-nsn-. '•'.�s.ti. PRECINGTs?3;,1a��ia.'�I,�"'�c.4.�•'u`�di�`��a� 6 Type B Grade 3 Limestone .50 Gal/SY 102,316 $1.80 $184,168.80 $2.701 $276,253.20 7 Type B Grade 4 Limestone .44 Gal/SY 218,174 $1.75 $381,804.50 $2.50 $545,435.00 8 Type B Grade 4 Limestone .46 Gal/SY 0 $0.00 $0.00 9 Type L Grade 4 Limestone .46 Gal/SY 0 $0.00 $0.00 10 Type B Grade 5 Trap Rock .32 Gal/SY 0 $0.00 $0.00 .P.REC)NCT:3 rra � t f r t�-, x' +.i r szn+ 11 Type B Grade 3 Limestone .50 Gal/Sy 1 0 $0.001 1 $0.00 12 Type B Grade 4 Limestone .44 Gal/SY 0 $0.00 $0.00 13 Type B Grade 4 Limestone .46 Gal/SY 0 $0.00 $0.00 14 Type L Grade 4 Limestone .46 Gal/SY 0 $0.00 $0.00 15 Type B Grade 5 Trap Rock .32 Gal/SY 0 $0.00 $0.00 RRECI NCT`4fU 16 Type B Grade 3 Limestone .50 Gal/SY 48,419 $1.80 $87,154.20 $2.70 $130,731.30 17 Type B Grade 4 Limestone .44 Gal/SY 124,975 $1.75 $218,706.25 $2.50 $312,437.50 18 Type B Grade 4 Limestone .46 Gal/SY 7,058 $1.77 $12,492.66 $2.75 $19,409.50 19 Type L Grade 4 Limestone .46 Gal/SY 0 $0.00 $0.00 20 Type B Grade 5 Trap Rock .32 Gal/SY 12,716 $2.25 $28,611.00 $2.35 $29,882.60 Total $1,285,602.82 Total $1,851,639.50 Asphalt Type AC -10 21 Pct. 1 Type PL Grade 4 Lightweight Rates Est. SQ YD .4 Gal/SY 42,525 F. N. Ploch Construction Co., Inc. Glenn Fugua, Inc. Price/SQ YD Ext. Price Price/SQ YD Ext. Price $2.25 $95,681.25 $3.10 $131,827.50 22 Pct. 2 Type PL Grade 4 Lightweight .4 Gal/SY 39,883 $2.25 $89,736.75 $3.10 $123,637.30 23 Pct. 3 Type PL Grade 4 Lightweight .4 Gal/SY 0 $0.00 $0.00 24 Pct. 4 Type PL Grade 4 Lightweight .4 Gal/SY 0 $0.00 $0.00 Total $185,418.00 Total $255,464.80 RECOMMEND AWARD TO: F. N. Ploch Construction Co., Inc pr d 6 mmissioner's urt on this � i g the pc 10 131ZA%OS COUNTY, TERAS BUDGET ANIENDNIENT(S) FOR -I'llE 2014-2015 BUDGE"r WAR NO. 14/1i 59.1-59.2 On this the 24th day of November 2015 at a regular meeting of the Commissioners' Court, the following members were present: A. Duane Peters. Count\, Judge, Presiding B. Lloyd Wassermann. Commissioner, Precinct I C. Sammy Catalena, Commissioner, Precinct 2 D. Kenny Mallard. Commissioner, Precinct 3 E. Irma Cauley, Commissioner. Precinct 4 F. Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS. on 24th day of November 2015 the Court heard and approved a budget amendment for the 2014-2015 budget year for Brazos County. Texas; and WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 9 September 2014, the following antendment(s) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 241h day of November 2015. THE CO UNIISSIONERS COURT OF BRAZOS COUNTY, TEXAS. 13 Original: County Clerk's Office and Attached to the original budget E01 P'g. /d PROJ BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 14115. 59.1 r. VOL BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 14115 - 59.2 1 112 412 01 5 FUND) DIV I ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 0100 11001500 61130000 CR General Fund - Contingency 1.524.87 0100 26002000 60620000 DR Postage & Shiin 1,524.87 I I General Fund Contin encs and Iupport To increase Health elpartment support for additional postage expense to close an FY 2015. I I I I � I Vol. �� Pg. �� S7 -� 1311AZOS COUNTY, TEXAS BUDGET AiNIENDN9EN'I'(S) FOR'1'NE 2015-2016 BUDGET YEAR NO. 15/16 9.1 —9.8 On this the 24th day of November 2015 at a regular meeting of the Commissioner, Court, the following members were present-. A. Duane Peters, County Judge, Presiding D. Lloyd Wassermann, Commissioner, precinct I C. Sammy Catalena, Commissioner, Precinct 2 D. Kenny Mallard, Commissioner, Precinct 3 E. Irma Cawley, Commissioner, Precinct 4 F. Karen McQueen, County Clerk The following proceedings were held: ThIAT WHEREAS, on 24th day of November 2015 the Court heard and approved a budget amendment for the 2014-2015 budget year for Brazos County, Texas; and WFIEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 8 September 2015, the following amendntent(s) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 24th day of November 2015. 'fliE COMiNUSSIONERS COURT OF 13RAZOS COUNTY, TI,XAS. 13y: Duane Peters. County Original: County Clerk's Office and Attached to the original budget Vol. -o�c?_ 1'9. ��/� 63000500 1 67256000 of funds to the correct account Cor BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 15116 - 9.1 NAME FO I 4500 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 15/16 - 9.2 NAME Vol. BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 15/16 - 9.3 11/24/2015 FUND DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 4500 63000300 60360000 CR FurnitureA 52.00 4500 63000300 65720000CR 1Sho Supplies 1.00 4500 63000300 67203000 CR \livor Compute hardware 1,429.32 4500 63000300 1 67236000 DR IEqui ment- Other IAS2.32 I I I I I I I I I I I I I I � I I I Fleet Jlaint. Buildin Reallocation of funds to the correct account for the purchase of a Dia ostic Scanner for the Fleet Taint. Shop. I I I Vol,. o %. pg. �� BRAZOS COUNTY, TEXAS BUDGETAMENDMENTS No. 15116 - 9.4 1112412015 I FUNDI DIV I ACCT I PROJ I DR/CRI ACCOUNT NAME Increase I Decrease Of00 110015001 61130000 I CR COn[im_Cncc 5.000.00 0100 11002000 73450000 DR Communi[v Emereenc Res Onse Traittin¢ S,000.00I I I I I I I I i I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I i I I I I I I I I I I I I I I I I I I I I I General Fund Contingencv and Community Support 1 Reallocation o:` funds to the correct account for the suo ort o; the Communiry Emer¢encv Response Trainin . I I I I I i I I I I I I I I I I I I I I I I I I I I I I I I BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 15/16 - 9.5 11/24/2015 FUND DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 1100 11002500 80236000 CR I 14,480.00 1100 11002500 65050000 DR IBLlildingNIainteiianceStipplies 4.672.00 1 100 11002500 80293000 DR 1FUiploeot-ExpoCeritcr I 9,808.00 I I I I I I I I �- I I I I I I I I I I I HOT Funds Reallocation of funds livestock panels. to account for purchases in proper account. Purchasing inside event qulity high capacity waste receptacles and I I I I � I I I +� '? iC"s. `.'�t•'i )w xr� F;�<r t`�r.� .�.Iff, Date st,�s_,,j�i".� �11l17/2015- Fol . �� _ p9• BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 15116 - 9.6 11/2412015 FUND DIV ACCT PROJ DR/CRj ACCOUNT NAME Increase Decrease 3000 45071600 I CK OAG - WLB GOC 20.000.00 +000 43071500 DR DIIS- Domestic Preparedness 20.000.00 I I I I I I I I I i I I I I 1101'Funds The FY 2015 Department of Homeland Security grant (Web LOC) has new funding source, the 0111ce of Attorney General (OAG), this amendment moves the funding from the Domestic Preparedness account to the OAG revenue account. No other impact to the grant is expected. I I I Vol.. o� % . Pg. BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 15116 - 9.7 11/24/2015 FUND DIVACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 3000 355400 43071500 CR DFIS-Domestic Preparedness 7,722.92 3000 355400 71020000 DR Computer Contracts 7,722.92 Grant Fund: 2014 llomeland SecuaCrmt To set ap the 2014 Homeland Securiry Gram as certified b y the COUrity Auditor. Vol %\ Pa._�� BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 15116 - 9.8 11/24/2015 FUND DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 4500 63000500 80286000 CR JEquipment -Other 3.500.00 4500 63000500 67281000 DR G ui ment - Electronic 3,500.00 General Capital Im troeement Fund: Infromation Technologv and Auditor's Office Reallocation of funds for increase in cost of timeclocks from the time the quotes were given and project start date. Requesting an additional 53.500 to purchase 8 timeclocks. PERSONNEL CHANGE OF STATUS REQUESTS Commissioner Court Date: November 24, 2015 Department Submitting Information: Human Resources Purpose of Submissions: Consider and Take Action on Change Requests Department Submitting Employee Request Action Requested Request(s) Applies To District Attorney Graves, Tiffany New Hire Expo Complex Juvenile Detention Sherriffs Office — Detention Approved in Commissioners' County Judge's or Commissic (This Copy to be attached to minutes) Medrano, Cynthia Resignation Taylor, Jeffery New Hire Taylor, Sarai New Hire Brune, Karl Promotion ru0 . 1 1z § COUNTY OF BRAZOS § STATE OF TEXAS COMMISSIONERS COURTS: DELIBERATION REGARDING CONTRACT BEING NEGOTIATED WITH NMENTS; CLOSED MEETING. OT's$ The Commissioners Court ("Court") has proposed to deliberate, in closed session, the negotiation for a contract related to an OPEB (Other Postemployment Benefits). An OPEB is a benefits program (other than a pension) that Brazos County could provide to its retired employees. The Court will convene in executive session pursuant to Local Government Code Chapter 262.030(c). The Court wishes to deliberate the business and financial issues of the proposed contract. Texas Government Code §551.0725 provides that the Court may deliberate the business and financial issues of this contract in closed session if, before conducting the closed meeting: (1) the Court votes unanimously that deliberation in an open meeting would have a detrimental effect on the position of the Court in negotiations with a third person; and (2) the attorney advising the commissioners court issues a written determination that deliberation in an open meeting would have a detrimental effect on the position of the commissioners court in negotiations with a third person. (b) Notwithstanding Section 551.103(a), Government Code, the commissioners court must make a tape recording of the proceedings of a closed meeting to deliberate the information. It is my determination that deliberation in an open meeting would have a detrimental effect on the position of the Court in negotiations with a third person. Bill Ballard Assistant County Attorney Date: 11/24/15 LVOL 17. L'g :2,2- FY 2015 CHAPTER 59 ASSET FORFEITURE REPORT BYLAW ENFORCEMENT AGENCY Agency Brazos County Constable Precinct 2 Mailing Address 200 S. Texas Ave., Suite 151 City Bryan State TX Zip 77603 Phone Number (979) 3614477 Fiscal Begining Month September Fiscal Ending Month August Fiscal Year 2015 NOTE: PLEASE ROUND ALL FIGURES TO NEAREST WHOLE DOLLAR I. SEIZED FUNDS PURSUANT TO CHAPTER 59 A) Beginning Balance: $0.00 B) Seizures During Reporting Period: 1) Amount seized and retained in your agency's custody $0.00 2) Amount seized and transferred to the District Attorney pending forfeiture $2.673.00 3) Total Seizures $2,673.00 C) Interest Earned on Seized Funds During Reporting Period: $0.00 D) Amount Returned to Defendants/Respondents: $0.00 E) Amount Transferred to Forfeiture Account: $0.00 F) Other Reconciliation Items: $0.00 Description: G) Ending Balance $0.00 II. FORFEITED FUNDS AND OTHER COURT AWARDS PURSUANT TO CHAPTER 59 A) Beginning Balance: $1,205.00 B) Amount Forfeited to and Received by Reporting $5,172.00 Agency (Including Interest) During Reporting Period: C) Interest Earned on Forfeited Funds During $7.00 Reporting Period: D) Amount Awarded Pursuant to 59.022: $0.00 E) Amount Awarded Pursuant to 59.023: $0.00 F) Proceeds Received by Your Agency From Sale of $1,824.00 Forfeited Property: G) Amount Returned to Crime Victims: $0.00 H) Other Reconciliation Items: $0.00 Description: AZ D l�ti Duane eters Date County Judge Vol,_�=J pg,./J�� Page 1 of 1) Total expenditures of Forfeited Funds During Reporting Period: $1,109.00 J) Ending Balance: $7,099.00 Ill. OTHER PROPERTY A) MOTOR VEHICLES (Include cars, motorcycles, tractor trailers,ete.) 1) Seized: 1 2) Forfeited to Agency: 1 3) Returned to Defendants/Respondents: 0 4) Put into use by Agency: 0 B) REAL PROPERTY (Count each parcel seized as one Item) 1) Seized: 0 2) Forfeited to Agency: 0 3) Returned to Defendants/Respondents: 0 4) Put into use by Agency: 0 C) COMPUTERS (Include computer amd attached system componenls,such as printers and monitors, as one item) 1) Seized: 0 2) Forfeited to Agency: 0 3) Returned to Defendants/Respondents: 0 4) Put into use by Agency: 0 D) FIREARMS (Include only firearms seized for forfeiture under Chapter 59. Do not include weapons disposed under Chapter 18) 1) Seized: 1 2) Forfeited to Agency: 1 3) Returned to Defendants/Respondents: 0 4) Put into use by Agency: 0 E) Other Property DescriptionSeized Forfeited to Agency Returned to Put into use by Agency Defendants/Respondents Cell Phone 3 3 0 0 Work Tools 1 1 Cameras 4 4 Surveillance System 1 1 Jewelry 8 8 Sound System 1 1 IV.FORFEITED PROPERTY RECEIVED FROM ANOTHER AGENCY A) Motor Vehicles: 0 B) Real Properly: 0 C) Computers: 0 VOL �y. Page 2 of 7 _�� y /_3_il_ - D) Firearms: 0 E) Other. 0 V. FORFEITED PROPERTY TRANSFERRED OR LOANED TO ANOTHER AGENCY A) Motor Vehicles: 0 B) Real Property: 0 C) Computers: 0 D) Firearms: 0 E) Other: 0 VI.EXPENDITURES A) SALARIES 1) Increase of Selary,Expense or Allowance for Employees (Salary Supplements): $0.00 2) Salary Budgeted Solely From Forfeited Funds: $0.00 3) Number of Employees Paid Using Forfeiture Funds: 0 4) TOTAL SALARIES PAID OUT OF CHAPTER 59 FUNDS: $0.00 B) OVERTIME 1) For Employees Budgeted by Governing Body' $0.00 2) For Employees Budgeted Solely out of Forfeiture Funds: $0.00 3) Number of Employees Paid Using Forfeiture Funds: 0 4) TOTAL OVERTTIME PAID OUT OF CHAPTER 59 FUNDS: $0.0C C) EQUIPMENT 1) Vehicles: $0.00 2) Computers: $0.00 3) Firearms, Protective Body Armor, Personal $232.00 Equipment: 4) Furniture: $0.00 5) Software: $0.00 6) Maintenance Costs: $0.00 7) Uniforms: $877.00 8) K9 Related Costs: $0.00 9) Other: $0.00 Description: t� V7—Pg. �� Page 3 of 7 olC . �7 pg• ✓ ii+ 10) TOTAL EQUIPMENT PURCHASED WITH CHAPTER 59 FUNDS: $1,109.00 D) SUPPLIES 1) Office Supplies: $0.00 2) Moblle Phone and Data $0.00 Account Fees: $0.00 3) Internet: $0.00 4) Other: $0.00 Description: 5) TOTAL SUPPLIES PURCHASED WITH CHAPTER 59 FUNDS: - $0.00 E) Travel 1)In State Travel a) Transportation: $0.00 b) Meals & Lodging: $0.00 C) Mileage: $0.00 d) Incidental Expenses: $0.00 c) Total In State Travel: $0.00 2) Out of State Travel a) Transportation: $0.00 b) Meals & Lodging: $0.00 c) Mileage: $0.00 d) Incidental Expenses: $0.00 e) Total Out of State Travel: $0.00 3) TOTAL TRAVEL PAID OUT OF CHAPTER 59 FUNDS Total Travel Paid Out of Chapter 59 Funds: $0.00 F) TRAINING 1) Fees (Conferences, $0.00 Seminars): 2) Materials (Books, CDs, $0.00 Videos, etc.): 3) Other $0.00 Description: Page 4 of 7 vol. _�_�7-`�'g, �3.3� 4) TOTAL TRAINING PAID OUT OF CHAPTER 59 FUNDS: G) INVESTIGATIVE COSTS 1) Informant Costs: $0.00 2) Buy Money: $0.00 3) Lab Expenses: $0.00 4) Other. $0.00 Description: $0.00 5) TOTAL INVESTIGATIVE COSTS PAID OUT OF CHAPTER 59 FUNDS: H) PREVENTION I TREATMENT PROGRAMS / FINANCIAL ASSISTANCE / DONATIONS 1) Total Preventionrl reatment Programs (pursuant to 59.06 (d-3(6), (h), 2) Total Financial Assistance (pursuant to Articles 59.06 (n) and (o) ): 3) Total Donations (pursuant to Articles 59.06 (d-2)): 4) TOTAL PREVENTION/TREATMENT PROGRAMS/FINANCIAL ASSISTANCE/DONATIONS (pursuant to Articles 59.06 (d-3(6)), (h),G).(N,(o), (d-2)): I) FACILITY COSTS 1) Building Purchase: $0.00 2) Lease Payments: $0.00 3) Remodeling: $0.00 4) Maintenance Costs: $0.00 5) Utilities: $0.00 6) Other: $0.00 Description: 7) TOTAL FACILITY COSTS PAID OUT OF CHAPTER 59 FUNDS: J) MISCELLANEOUS FEES 1)Court Costs: $0.00 2) Filing Fees: $0.00 3)Insurance: $0.00 4) Witness Fees (including $0.00 travel and security): 5) Audit Costs and Fees (including audit Fol-� y�pg_ /3 1 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Page 5 of 7 preparation and $0.00 professional fees): 6) Other. $0.00 Description: 7) TOTAL MISCELLANEOUS FEES PAID OUT OF CHAPTER 59 FUNDS: K) PAID TO STATE TREASURY / GENERAL FUND / HEALTH & HUMAN SEVICES COMMISSION 1) Total paid to State Treasury due to lack of local agreement pursuant to 59.06 (c): $0.00 2) Total paid to State Treasury due to participating in task force not established In accordance with 59.06 (q)(1): $0.00 3) Total paid to General Fund pursuant to 59.06 (C•3) (c) (Texas Department of Public Safety only): $0.00 4)Total forfeiture funds transferred to the Health and Human Services Commission pursuant to 59.06 (p): $0.00 5) TOTAL PAID TO STATE TREASURY/ GENERAL FUND/ HEALTH & HUMAN SERVICES COMMISSION OUT OF $0.00 CHAPTER 59 FUNDS: L) TOTAL PAID TO COOPERATING AGENCY(IES) PURSUANT TO LOCAL AGREEMENT TOTAL PAID TO COOPERATING AGENCY(IES) PURSUANT TO LOCAL AGREEMENT: $0.00 M) TOTAL OTHER EXPENSES PAID OUT OF CHAPTER 59 FUNDS WHICH ARE NOT ACCOUNTED FOR IN PREVIOUS CATEGORIES TOTALOTHER EXPENSES PAID OUT OF CHAPTER 59 FUNDS WHICH ARE NOT $0.00 ACCOUNTED FOR IN PREVIOUS CATEGORIES: Descrtption: N) TOTAL EXPENDITURES TOTAL EXPENDITURES: $1,109.00 AUDITOR/ TREASURER/ACCOUNTING PROFESSIONAL/PREPARER CERTIFICATION By pressing 'Save" below using your email address and password account access, and pursuant to the terms of service, you certify that you swear or affirm that the Commissioners Court, City CounGl or Head of Agency(if no goveming body) has requested that you conduct the audit required by Article 59.06 of the Codo of Criminal Procedure and that upon diligent Inspection of all relevant documents and supporting materials, you believe that the information contained in this report is true and correct to the best of your Knowledge. AUDITOR/ TREASURER! ACCOUNTING PROFESSIONAL/ Katie Butler PREPARER SIGNATURE: TITLE: County Auditor VOI . _ Pg Page 6 of 7 HEAD OF AGENCY CERTIFICATION By pressing "Submit" below using your email address and password account access, and pursuant to the terms of servico you swear or affirm, under penalty of perjury, that you have accounted for the seizure, forfeiture, receipt, and specific expenditure of all proceeds and property subject to Chapter 59 of the Code of Criminal Procedure, and that upon diligent inspection of all relevant documents and supporting materials,this asset forfeiture report Is true and correct and contains all information required by Article 59.06 of the Code of Criminal Procedure. You further swear or affirm that, to the best of your knowledge, all expenditures reported herein were lawful and proper, and made in accordance with Texas law. HEAD OF AGENCY Donald Lampo SIGNATURE: TITLE: Constable DATE: 11/5/2015 Comments VOI. _� � /— Pg._�✓ � Page 7 of 7