HomeMy WebLinkAbout2015-09-29 10:00AM REGULAR MEETINGI
BRAZOS COUNTY
BRYAN,TEXAS
NOTICE OF MEETING AND AGENDA
BRAZOS COUNTY COMMISSIONERS COURT
THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL
MEET IN REGULAR SESSION ON SEPTEMBER 29, 2015 AT
10:00 AM IN THE COMMISSIONERS COURTROOM OF THE
COUNTY ADMINISTRATION BUILDING, 200 SOUTH TEXAS
AVE., SUITE 106, BRYAN, TX 77803
1. Invocation and Pledge of Allegiance - U.S. and Texas Flag - Chaplain G.H. Jones and
Commissioner Cauley
2. Call for Citizen input and/or concerns.
Consider and take action on agenda items 3 - 27:
3. Proclamation 15-030 declaring September 27 - October 3, 2015 Fall Prevention -Week.
4, Resolution No 15-018 authorizing the use of an electronic signature for Judge Peters as Brazos
County's Chief Elected Officer in conjunction with the County's contract with Justice Benefits, Inc., and
the delegation of authority to use the electronic signature to the Brazos County Auditor.
5. Brazos County Payroll for 2016.
6. Order 15-011 Directing the Payroll Fund to the General Fund of Brazos County.
7. Approval of BlueCross/BlueShield Renewal Documents
8. Request approval to wire transfer up to $300,000 to Texas Health and Human Services Commission
91
costs under the Uncompensated Care pool of funds.
for indigent health care costs under the Uncompensated Care pool of funds.
Vol. Pg,'
10. Payment Authorization to Manu Gupta MD in the amount of $4,126.00 as an expert witness in the State
v. Gabriel Hall capital murder case.
11. Approval of the following Job Descriptions
• a. Grounds Maintenance Worker I (Class Code 754) for Facilities services
• b. Clerk III (Class Code 606) for Justice of the Peace Precinct 4
• c. Deputy Constable Pct. 4 (Class Code 1620) for Constable. Pct. 4
• d. Deputy Constable Pct. 3 (Class Code 1610) for Constable. Pct. 3
• e. Temporary Attendant Building & Grounds 1040 hrs. (class code 832 & Pos. 2) for Exposition
Complex
• f. Temporary Attendant, Building & Grounds 1040 hrs. (class code 832 & Pos. 4) for Exposition
Complex
• g Temporary Attendant Building & Grounds 1040 hrs(class code 832 & Pos 71 for Exposition
Complex
• h. Temporary Attendant Building & Grounds 1040 hrs. (class code 832 & Pos. 9) for Exposition
Complex
• L Temporary Attendant Building & Grounds 1040 hrs. (class code 832 & Pos. 10) for Exposition
Complex
• j. Temporary Attendant Building & Grounds 1040 hrs. (class code 832 & Pos. 13) for Exposition
Complex
• k Temporary Attendant Building & Grounds 1040 hrs. (class code 832 & Pos. 14) for Exposition
Complex
• I.Temporary Attendant. Building & Grounds 1040 hrs. (class code 632 & Pos. 15) for Exposition
Complex
• m Temporary Attendant Building & Grounds 1040 hrs. (Class Code 832 & Pos. 17) for
Exposition Complex
• n. Scanner (Class Code 8108 & Position 1) for Records Management
• o. Scanner (Class Code 8108 & Position 2) for Records Management
• P. Scanner (Class Code 8108 & Position 3) for Records Management
• a. Scanner (Class Code 8108 & Position 4) for Records Management
• r. Scanner (Class Code 8108 & Position 5) for Records Management
• s. Intern Detention Officer - Intake Release (Class Code 1513 & Position 1) for Sheriffs Office -
Jail Administration
12, Consider and take action on EMS funding agreement with the Cities of Bryan and College Station for
the fiscal years 2015, 2016. and 2017.
13, Agreement with the Brazos Valley Council of Governments for the administration of the indigent health
care program for FY 2016.
14, Personnel and Payroll Contract between Brazos County and Community Supervision & Corrections
Department.
15. Discuss and take possible action on renewal of contract with Glen Mills Schools for Juvenile residential
services.
16. Discuss and take Possible action on renewal of contract with Father Flanagan's Boys' Home (Boys
Town) for juvenile residential services.
17. Award of IQ contract # 2016-11 Water Treatment
18. Award of IQ Contract #2016-14 Janitorial Services.
19, Approval of contract with Austin Environmental for services related to the remodeling of Brazos
County Courthouse Phase V.
20, Extension of contract with Gendron and Thibodeaux for Legal Representation of Indigent Juvenile
Defense.
21. The Final Plat of Roans Chapel Commercial Subdivision, Lots 1-6, Block 1: 8.123 Acres: 0.284 Acres
Vol. ___ _ Pg'—�--
located in Precinct 2.
22. Tax Refund Applications for the following:
• a. Henry Deandaoverpavment$202.31
• h. CitiMortgage Inc. -overpayment -$1024.92
• c. Frankie & Loraine Nichols -overpayment -$105.57
• d. Mary W & James A. Williams -overpayment -$18.22
• e Mildred Hummel -overpayment -$87.52
• f. Ann Braun -overpayment -$541.60
• g. Brian Mullin -overpayment -$300.63
• In. IMA Enterprisesovemavment-$984.62
23. Budget Amendments.
Budget Amendments FY 14115 51.1 - 51.2
24. Personnel Change of Status.
Personnel Action Forms
25. Payment of Claims.
26. Convene into Executive Session pursuant to Texas Government Code 551.074 to discuss
personnel matters.
27. Consider and possible action on Executive Session.
28. Sheriffs report on inmate population.
29. Announcement of interest items and possible future agenda topics.
30. Call for Citizen input and/or concerns.
31. Adjourn.
Vol.
PUBLIC COMMENTS
Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four
minutes per person. Persons are invited to submit comments in writing on the agenda items andlor attend and make comment
at the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a
Constitutional Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas
Constitution. As a Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a
Contempt of Court Citation under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in
attendance at any Regular, Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and
decomm in speaking to, and/or addressing the Court; in participating in public discussions before the Court, and in all actions in
the presence of the Court. Those members of the public who are inappropriately attired and/or who do not conduct themselves
in an orderly and appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order andlor
continued disruption of the meeting may result in a Contempt of Court Citation.
It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual
or group. Neither is it the intention of the Court to allow a member for members) of the public to insult the honesty and/or
integrity of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively.
Accordingly, profane, insulting or threatening language directed toward the Court and/or any person in the Court's presence
and/or racial, ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following
sanctions.
1. cancellation of a speakers time,
2. removal from the Commissioners Court,
3. a Contempt Citation; and/or
4, such other and/or criminal sanctions as may be authorized
under the Constitution, Statutes and Codes of the State of Texas.
The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda property posted
prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The
Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However,
responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter
without notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County
Judge and/or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite
exisfing policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act ?
551.042.
INVOCATION
Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court. The
views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not
necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required
to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the
business of the Court
The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave., Suite 106, Bryan, TX 77803 is
wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two
working days before the meeting. To make arrangements, please call (979) 361/4102.
BRAZOS COUNTY
BRYANJEXAS
MINUTES
September 29, 2015
BRAZOS COUNTY COMMISSIONERS COURT
REGULAR MEETING
IM Signature Page.gdf
C- File Stamped Agenda.pdf
t- Sign in sheet.pdt
A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the
Brazos County Commissioners Courtroom in the Administration Building, 200 South Texas
Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday, September
29, 2015 with the following members of the Court present:
Duane Peters, County Judge, Absent;
Lloyd Wassermann, Commissioner of Precinct 1;
Sammy Catalena, Commissioner of Precinct 2;
Kenny Mallard, Commissioner of Precinct 3, Presiding,
Irma Cauley, Commissioner of Precinct 4,
Karen McQueen, County Clerk.
The attached sheets contain the names of the citizens and officials that were in attendance.
Invocation and Pledge of Allegiance -
U.S. and Texas Flag - Chaplain G.H. Jones and Commissioner Cauley
2. Call for Citizen input and/or concerns.
There was no citizen's input.
Consider and take action on agenda items 3 - 27:
3. Proclamation 15-030 declaring September 27 - October 3, 2015 Fall Prevention Week.
vol. P9. ��
2 Item 3.pdf
The Court unanimously approved Proclamation 15-030 declaring September 27, 2015 through
October 3, 2015 Fall Prevention Week.
A copy of the proclamation is attached.
Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by Commissioner LLoyd
Wassermann. Passed. 4-0. Members voting Aye: Catalena , Cauley , Mallard , Wassermann .
Members Absent: Peters .
4. Resolution No. 15-018 authorizing the use of an electronic signature for Judge Peters as
Brazos County's Chief Elected Officer in conjunction with the County's contract with Justice
Benefits, Inc., and the delegation of authority to use the electronic signature to the Brazos
County Auditor.
11=7 Item 4.pdf
The Court voted unanimously to adopt Resolution 15-018 that states in conjunction with the
contract which the Commissioners Court of Brazos County, Texas has entered into with Justice
Benefits, Inc., the Commissioners Court does require that subsequent to such use of the
electronic signature of the CEO the County Auditor's Office will submit to the County Judge for
review and examination a recap summarizing the purpose of the information transmitted and
the funding anticipated.
A copy of the resolution is attached.
Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by Commissioner Sammy
Catalena. Passed. 4-0. Members voting Aye: Catalena , Cauley , Mallard , Wassermann .
Members Absent: Peters .
5. Brazos County Payroll for 2016.
1U Item 5.odf
The Court approved as submitted the Payroll for FY 2016.
Salary and Wages - $42,146,257.00
Benefits - $20,459,959.00
Total = $62,606,216.00
Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by Commissioner LLoyd
Wassermann. Passed. 4-0. Members voting Aye: Catalena , Cauley , Mallard , Wassermann .
Members Absent: Peters .
6. Order 15-011 Directing the Payroll Fund to the General Fund of Brazos County.
10 Item 6.pdf
A copy of the order is attached
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Sammy
Catalena. Passed. 4-0. Members voting Aye: Catalena , Cauley , Mallard , Wassermann .
Members Absent: Peters.
Approval of BlueCross/BlueShield Renewal Documents
0— Item 7.odf
A copy of the renewal document is attached.
Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by Commissioner Sammy
Catalena. Passed. 4-0. Members voting Aye: Catalena , Cauley , Mallard , Wassermann .
Members Absent: Peters .
vol.. _ Pg.. 7 �%_.
Request approval to wire transfer up to $300,000 to Texas Health and Human Services
Commission (HHSC) as part of the Texas Healthcare Transformation and Quality Improvement
Program 1115 Waiver. This intergovernmental transfer (IGT) will provide matching funds to St.
Joseph for indigent health care costs under the Uncompensated Care pool of funds.
A� Item 8.odf
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Sammy
Catalena. Passed, 4-0. Members voting Aye: Catalena , Cauley , Mallard , Wassermann .
Members Absent: Peters .
9. Request approval to wire transfer up to $10,000 to Texas Health and Human Services
Commission (HHSC) as part of the Texas Healthcare Transformation and Quality Improvement
Program 1115 Waiver. This intergovernmental transfer (IGT) will provide matching funds to the
College Station Medical Center for indigent health care costs under the Uncompensated Care
pool of funds.
R� Item 9.odf
Motion: Approve , Moved by Commissioner Lloyd Wassermann, Seconded by Commissioner
Irma Cauley. Passed. 4-0. Members voting Aye: Catalena , Cauley , Mallard , Wassermann .
Members Absent: Peters .
10. Payment Authorization to Manu Gupta, MD in the amount of $4,125.00 as an expert witness in
the State v. Gabriel Hall capital murder case.
141tem 10.odf
Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny
Mallard. Passed. 3-1. Members voting Aye: Cauley , Mallard , Wassermann . Members voting
Nay: Catalena . Members Absent: Peters .
11. Approval of the following Job Descriptions
. a. Grounds Maintenance Worker I (Class Code 754) for Facilities services
. b. Clerk III (Class Code 606) for Justice of the Peace Precinct 4
. c. Deputy Constable, Pct. 4 (Class Code 1620) for Constable, Pct. 4
. d. Deputy Constable, Pct. 3 (Class Code 1610) for Constable, Pct. 3
. e. Temporary Attendant, Building & Grounds 1040 hrs. (class code 832 & Pos.
2) for
Exposition Complex
. f. Temporary Attendant, Building & Grounds 1040 hrs. (class code 832 & Pos.
4) for
Exposition Complex
. g. Temporary Attendant, Building & Grounds 1040 hrs. (class code 832 & Pos.
7) for
Exposition Complex
• h. Temporary Attendant, Building & Grounds 1040 hrs. (class code 832 & Pos.
9) for
Exposition Complex
• i. Temporary Attendant, Building & Grounds 1040 hrs. (class code 832 & Pos.
10) for
Exposition Complex
. j. Temporary Attendant, Building & Grounds 1040 hrs. (class code 832 & Pos.
13) for
Exposition Complex
. k. Temporary Attendant, Building & Grounds 1040 hrs. (class code 832 & Pos.
14) for
Exposition Complex
I.Temporary Attendant, Building & Grounds 1040 hrs. (class code 832 & Pos.
15) for
Exposition Complex
m. Temporary Attendant, Building & Grounds 1040 hrs. (Class Code 832 & Pos. 17) for
Exposition Complex
. n. Scanner (Class Code 8108 & Position 1) for Records Management
o. Scanner (Class Code 8108 & Position 2) for Records Management
. p. Scanner (Class Code 8108 & Position 3) for Records Management
. q. Scanner (Class Code 8108 & Position 4) for Records Management
. r. Scanner (Class Code 8108 & Position 5) for Records Management
s. Intern, Detention Officer- Intake Release (Class Code 1513 & Position 1) for Sheriffs
LV
oj. a�zs -- Pg.�?7 ��
Office - Jail Administration
IM- Item 11 .pd
A copy of the job descriptions is attached.
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner
Irma Cauley. Passed. 4-0. Members voting Aye: Catalena , Cauley , Mallard , Wassermann .
Members Absent: Peters .
12. Consider and take action on EMS funding agreement with the Cities of Bryan and College
Station for the fiscal years 2015, 2016, and 2017.
Item 12.rdf
A copy of the funding agreement is attached.
Motion: Approve , Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner
Sammy Catalena. Passed. 4-0. Members voting Aye: Catalena , Cauley , Mallard ,
Wassermann . Members Absent: Peters .
13. Agreement with the Brazos Valley Council of Governments for the administration of the indigent
health care program for FY 2016.
IL Item 13.rdf
A copy of the agreement is attached.
Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by Commissioner LLoyd
Wassermann. Passed. 4-0. Members voting Aye: Catalena , Cauley , Mallard , Wassermann .
Members Absent: Peters .
14. Personnel and Payroll Contract between Brazos County and Community Supervision &
Corrections Department.
f0- Item 14.pdf
A copy of the contract is attached.
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner
LLoyd Wassermann. Passed. 4-0. Members voting Aye: Catalena , Cauley , Mallard ,
Wassermann . Members Absent: Peters .
15. Discuss and take possible action on renewal of contract with Glen Mills Schools for juvenile
residential services.
O[' Item 15.rdf
A copy of the renewal of contract is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner LLoyd
Wassermann. Passed. 4-0. Members voting Aye: Catalena , Cauley , Mallard , Wassermann .
Members Absent: Peters .
16. Discuss and take possible action on renewal of contract with Father Flanagan's Boys' Home
(Boys Town) for juvenile residential services.
0 Item 16.0f
A copy of the renewal of contract is attached.
Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner
Irma Cauley. Passed. 4-0. Members voting Aye: Catalena , Cauley , Mallard , Wassermann .
Members Absent: Peters .
Vol. �� jJ pg• '2%�
17. Award of IQ contract # 2016-11 Water Treatment.
M Item 17.pdf
IQ Contract #2016-11 Water Treatment was awarded to WESCO Chemicals, Inc.
A copy of the bid tabulation is attached.
Motion: Approve , Moved by Commissioner Sammy Catalena, Seconded by Commissioner
Lloyd Wassermann. Passed. 4-0. Members voting Aye: Catalena , Cauley , Mallard ,
Wassermann . Members Absent: Peters .
18. Award of IQ Contract #2016-14 Janitorial Services.
tU Item 18.pdf
IQ Contract #2016-14 Janitorial Services is awarded to BCS A-1 Professional Cleaning, LLC.
A copy of the bid tabulation is attached.
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner
LLoyd Wassermann. Passed. 4-0. Members voting Aye: Catalena , Cauley , Mallard ,
Wassermann . Members Absent: Peters .
19. Approval of contract with Austin Environmental for services related to the remodeling of Brazos
County Courthouse Phase V.
M Itern 19.pdf
A copy of the contract is attached.
Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner
Sammy Catalena. Passed. 4-0. Members voting Aye: Catalena , Cauley , Mallard ,
Wassermann . Members Absent: Peters .
20. Extension of contract with Gendron and Thibodeaux for Legal Representation of Indigent
Juvenile Defense.
[B Item 20.pdf
This is a 30 day extension of the current contract in order to finalize negotiations of a new
contract.
A copy of the extension of contract # 2014-60R is attached.
Motion: Approve , Moved by Commissioner Sammy Catalena, Seconded by Commissioner
Irma Cauley. Passed. 4-0. Members voting Aye: Catalena , Cauley , Mallard , Wassermann .
Members Absent: Peters .
21. The Final Plat of Roans Chapel Commercial Subdivision, Lots 1-6, Block 1, 8.123 Acres; 0.284
Acres R.O.W. Dedication; Maria Kegans League Survey, A-28; (College Station ETJ) Brazos
County, Texas. Site is located in Precinct 2.
0 Item 21.pdf
Commissioner Mallard noted that this item should be corrected from Bryan ETJ to College
Station ETJ. Commissioner Catalena made the correction part of his motion, Commissioner
Wassermann seconded and the item passed unanimously.
Motion: Approve , Moved by Commissioner Sammy Catalena, Seconded by Commissioner
1 -Loyd Wassermann. Passed. 4-0. Members voting Aye: Catalena , Cauley , Mallard , .
Wassermann . Members Absent: Peters .
22. Tax Refund Applications for the following:
a. Henry Deanda-overpayment-$202.31
. b. CitiMortgage, Inc. -overpayment -$1024.92
. c. Frankie & Loraine Nichols -overpayment -$105.57
. d. Mary W. & James A. Williams -overpayment -$18.22
. e. Mildred Hummel -overpayment -$87.52
. f. Ann Braun -overpayment -$541.60
. g. Brian Mullin -overpayment -$300.63
• h. IMA Enterprises -overpayment -$984.62
0 Item 22.pdf
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Sammy
Catalena. Passed. 4-0. Members voting Aye: Catalena , Cauley , Mallard , Wassermann .
Members Absent: Peters .
23. Budget Amendments.
Budget Amendments FY 14/15 51.1 - 51.2
0 Item 23.pdf
51.1 Reallocate funds to building account for additional expenses for the Courthouse
Renovation Project.
52.2 Reallocate funds for Juvenile Services.
Motion: Approve , Moved by Commissioner Sammy Catalena, Seconded by Commissioner
Irma Cauley. Passed. 4-0. Members voting Aye: Catalena , Cauley , Mallard , Wassermann .
Members Absent: Peters .
24. Personnel Change of Status.
Personnel Action Forms
R=a Item 24,odf
Commissioner Cauley offered a motion to approve the Personnel Change of Status requests
with the correction of the effective date for Amanda Roop to be September 30, 2015. The
motion was seconded by Commissioner Catalena and passed unanimously. A copy of the
Personnel Change of Status requests is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Sammy
Catalena. Passed. 4-0. Members voting Aye: Catalena , Cauley , Mallard , Wassermann .
Members Absent: Peters .
25. Payment of Claims.
1l'-� BILL LIST 09.29.15.0f
fe Claims SheeLodf
7137182-7137399
Motion: Approve , Moved by Commissioner Sammy Catalena, Seconded by Commissioner
Lloyd Wassermann. Passed. 4-0. Members voting Aye: Catalena , Cauley , Mallard ,
Wassermann . Members Absent: Peters .
26. Convene into Executive Session pursuant to Texas Government Code 551.074 to discuss
personnel matters.
At this point, Commissioner Mallard announced the Court would consider items 28 through 30
then return to convene into Executive Session.
Having considered the previously noted agenda items. at 10:23 a.m. Commissioner Mallard
vol. o1?S� yPg.,�
stated that the Court would convene into Executive Session to deliberate pursuant to Texas
Government Code 551.074 as stated above.
The following individuals were asked to stay for the meeting:
Candy Gallego, Executive Assistant
Bill Ballard, Civil Counsel
Kendra Suhling, Civil Counsel
Jennifer Salazar. Human Resources Director
27. Consider and possible action on Executive Session.
At 10:33 a.m. Commissioner Mallard announced the meeting open to the public and on motion
by Commissioner Cauley, seconded by Commissioner Catalena, the Court voted to approve a
variance to the Administrative Leave Policy for a certain Brazos County employee.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Sammy
Catalena. Passed. 4-0. Members voting Aye: Catalena , Cauley , Mallard , Wassermann .
Members Absent: Peters .
28. Sheriffs report on inmate population.
Sheriff Chris Kirk stated there were 593 inmates in jail, 57 have electronic monitors and 6 are
pending for monitors.
29. Announcement of interest items and possible future agenda topics.
There were no announcements.
30. Call for Citizen input and/or concerns.
There was no citizen's input.
31. Adjourn.
Pg. X57
The foregoing minutes of the Commissioners Court meeting held September 29. 2015
have been examined and are approved in open Court this � day of
'2015, in Bryan, Brazos County, Texas.
Duane Peters Lloyd assermann
County Judge
y'C�at ena
Commissi/ner, Precinct 2
Irrfia Cauley ',�
Commissioner, Precinct 4
Attest:
Karen McQueen
County Clerk
Commissioner, Precinct 1
Kenny Mallard
Commissioner, Precinct 3
Vol. '_ P9.
BRAZOS COUNTY COMMISSIONERS COURT MEETING
Name
Ate.
Date and Time
"
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Organization/ Department
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BRAZOS COUNTY COMMISSIONERS COURT MEETING
Date and Time
AFM
Organization/ Department
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of
Proclamation
Fall Prevention Week
WHEREAS Adults 65 and older represent more than 11 percent of the Texas population. They have been part
of our most significant milestones and have helped shape our state. They are treasured loved
ones, and their wisdom and expertise continue to shape our future. Sadly, every year one out of
three older adults suffers from a fall, which can both be costly and diminish their quality of life;
and
WHEREAS Encouragingly, measures can be taken to prevent falls. Practical lifestyle adjustments, like
removing tripping hazards and regular physical activity, can reduce a person's chance of falling.
Evidence -based programs and community partnerships can also create awareness of fall
prevention resources and provide opportunities for Texans to learn valuable fall prevention
methods; and
WHEREAS The Texas Falls Prevention Coalition and many aging and disability service providers offer
resources and programs where older adults, their family members and communities can learn
about and engage in fall prevention activities; and
WHEREAS House Bill 703 of the 81" Legislative Session designates a week in September to raise awareness of
programs and policies that help reduce the risk of falls; and
WHEREAS On September 14, 2015, Governor Greg Abbott proclaimed Fall Prevention Week in Texas.
NOW, THEREFORE, the Brazos County Commissioners Court invites all Brazos County residents to learn more
about what they can do to prevent falls. It is through education, planning and care that we can minimize the risk of
factors and improve the health of our older Texans. The Commissioners Court further proclaims September 27 —
October 3, 2015 to be FALL PREVENTION WEEK.
PROCLAIMED this 29`" day of September, 2015.
Duane Peters
County Judge
/s/L/��� �•.dll�zhdo✓"
Commissioner Lloyd Wassermann
�j Precinct I
Commission nny Mall r#
Precr t 3
15-030
3
Resolution
In conjunction with the contract which the commissioners' court of BRAZOS COUNTY, TEXAS has
entered into with Justice Benefits, Inc. to assist with obtaining maximum compensation with regards
to the federal alien inmate assistance program, the court is now aware that the program requires that all
reporting to the federal government and all finding from the federal government will take place via
electronic media. The court is now aware that such filing and receipt will require the electronic
signature of the "CEO" (chief elected officer) for the County. The CEO for the County is recognized
by the Criminal Justice Department to be Duane Peters, County Judge. Therefore:
WHEREAS the Commissioners' Court recognizing the need for the county to have the flexibility to
communicate electronically with the Federal Department of the Criminal Justice, does
authorize the County Judge to do so through the use of providing electronic signatures
for the State Criminal Alien Assistance Program; and
WHEREAS the Commissioners' Court does further acknowledge that in order to insure that timely
filing of information with the Federal Department of the Criminal Justice will require
the CEO to delegate responsibility for the use of the application of the accepted
electronic signature, does hereby grant the CEO the ability to delegate such authority to
the Brazos County Auditor; and
WHEREAS the Commissioners' Court does further acknowledge that in order to insure that timely
acceptance of funds with the Federal Department of the Criminal Justice will require the
CEO to delegate responsibility for the use of the application of the accepted electronic
signature, does hereby grant the CEO the ability to delegate such authority to the Brazos
County Auditor; and
NOW, THEREFORE, KNOW ALL MEN BY THESE PRESENT the Commissioners' Court does
require that subsequent to such use of the electronic signature of the CEO the County Auditor's Office
will submit to the County Judge for review and examination a recap summarizing the purpose of the
information transmitted and the funding anticipated.
DATED this 29'° day of September, 2015 in Bryan, Brazos County, Texas.
14/6
Comrtrissioner Lloyd Wassermann
Precinct 1 n
Commissione nny M la d
Precinct
ATTES
uzu_ske
Karen McQueen
County Clerk
Duane Peters
County Judge
Vol. 05/ P p.,`_ �15-018
MEMORANDUM
DATE: September 29, 2015
T0: Duane Peters, Brazos County Judge
Lloyd Wasserman, Commissioner Pct. 1 APPROVED
Sammy;Catalena, Commissioner Pct. 2
Kenny Mallard, Commissioner Pct. 3
Irma Cauley, Commissioner Pct. 4 ��15
Duane Peters WvAtj Date
FROM: Laura Taylor Davis, Brazos County Treasurer County Judge D
RE: The following agenda items:
(1) Approve the Annual Payroll and
(2) Direct the Payroll Fund to the General Fund
(1) Approval of the Brazos County Payroll for Fiscal year 2016 (10/01/15-9/30/16)
(2)
LSAIARY_ANECWAGES3—$:42A46i257:003
B� ENEF17S1 (:-$T20-;459,9S9" 00--�
TOTAL= $` 62606r2160U�
fund of Brazos County.
154.007. Use of General Fund Instead of Salary Fund
(a) At its first regular meeting in the first month of each fiscal year, the
commiss/onem court may direct, by order entered in its minutes, that all money
that otherwise would be deposited in a salary fund created under this chapter
shall be deposited in the general fund of the county.
(b) In a county In which the order is adopted, a reference in this chapter (154) to a
salary fund means the general fund.
Acts 1987, 700i Leg., ch. 149, 1, efi: Sept. 1, 1987.
vol. 2g Pg.±996
e
BRAZOS COUNTY
BRYAN, TEXAS
ORDER NO. 15-011
DIRECTING THE PAYROLL FUND TO THE GENERAL FUND
IT IS HEREBY ORDERED by the Commissioners Court of Brazos County that all money that
would otherwise be deposited in a salary fund created under Chapter 154 of the Local
Government Code shall be deposited in the general fund of Brazos County. This Order is
adopted pursuant to § 154.007 of the Local Government Code.
ADOPTED this 29th day of September, 2015 by a vote of — 1� {�� ayes and �lJ nays.
V)eb t r uane Peters
County Judge
ATTEST:
Karen McQueen
County Clerk
Office of the CountyJudge • 200 S. Texas Ave. • Sulte 332 Bryan, Texas 77803 • Fax (979) 3614503
PC,.
Renewal Addendum to Benefit Program Application ("ASO BPA")
Applicable to Administrative Services Only (ASO) Group Accounts
administered by Blue Cross and Blue Shield of Texas, a Division of Health Care Service Corporation,
a Mutual Legal Reserve Company, hereinafter referred to as "Claim Administrator" or "HCSC"
Employer Account Number (6 -digits): 080950
Employer Group Number(s): 080950
Section Number(s): All
Employer Name: Brazos County
Renewal Addendum Effective Date: 01/01/2016
ERISA Plan: Yes ❑ No ® If Yes, ERISA Plan Year:
THIS ADDENDUM is incorporated into and made a part of the ASO Benefit Program Application ("ASO BPA") last
entered into between the parties as of this Renewal Addendum's Effective Date and the corresponding
Administrative Services Agreement ("Agreement"), currently in effect between the parties. This Addendum is
intended to renew the foregoing as of the above noted Renewal Addendum Effective Date of Coverage and, except
as modified and amended and/or re -attested herein pursuant to this renewal, the provisions, conditions and terms of
such ASO BPA and Agreement shall remain in full force and effect.
SPECIFICATIONS:PAYMENT // No Changes ■ See Additional Provisions
Employer Payment Method: ❑ Online Bill Pay ❑ Electronic ❑ Auto Debit ❑ Check
Employer Payment Period: ❑ Weekly (cannot be selected if Check is selected as payment method above)
❑ Semi -Monthly ❑ Monthly ❑ Other (please specify):
Claim Settlement Period: ❑ Monthly ❑ Other (please specify):
Run -Off Period: Employer Payments are to be made for 12 months following end of Fee Schedule Period.
Final Settlement: Final Settlement is to be made within 60 days after end of Run -Off Period.
To begin on Renewal Addendum Effective Date and continue for:
® 12 Months ❑ Other (please specify): Months
Administrative Per Employee per Month (PEPM) Charges
Product / Service
PPO
Base Administrative Charge (Medical)
$47_24
$_
$_
$_
Select From List
$_
$_
$_
$_
Select From List
Select From List
Select From List
Other: Select Service Category
List Service: _
-Other.-Select Service-Catego,ry-
List Service: _
Other: Select Service Category
List Service:
Other: Select Service Category
List Service:$—
Miscellaneous:
Miscellaneous:
HCSC TX GEN ASO BPA Renewal Addendum Rev. (05.15)rvoll
`�
._- �'9 -0
Total I $47_24 1 $_ 1 $_ 1 $_
*Prescription Drug Rebate Credit per Covered Employee per month is the guaranteed Prescription Drug Rebate
savings reflected as a Prescription Drug Rebate credit. Expected rebate amounts to be received by the Claim
Administrator are passed back to the Employer with one hundred percent (100%) of the expected amount applied as
a credit on the monthly billing statement on a per Covered Employee per month basis. Rebate credits are paid
prospectively to the Employer and shall not continue after termination of the Prescription Drug' Program. (Further
information concerning this credit is included in the governing Administrative Services Agreement to which this ASO
BPA is attached under the section titled "CLAIM ADMINISTRATOR'S SEPARATE FINANCIAL ARRANGEMENTS
WITH PHARMACY BENEFIT MANAGERS.')
Administrative Line Item Charges
Frequency
Amount
Other: Select Service Category
Select Billing Frequency
$_
List Service:
If applicable, describe other: _
$
Other: Select Service Category
Select Billing Frequency
$_
List Service: _
If applicable, describe other:
Other: Select Service Category
Select Billing Frequency
$_
List Service:
If applicable, describe other: _
Other: Select Service Category
Select Billing Frequency
$_
List Service:
If applicable, describe other: _
Miscellaneous:
Select Billing Frequency
$_
If applicable, describe other:
Miscellaneous:
Select Billing Frequency
$_
If applicable, describe other:
Total:
Dental:
$3.72
$
$
$
Total
$
$
$
$
Note: Additional services and/or fees may be itemized in the "Miscellaneous" fields above or in the Additional
Comments section below
Dental Run -Off Administrative Charge
$2,gg
$
$
$
Other:
$
$
$
$
OTHER PROVISIONS:
1. Summary of Benefits & Coverage:
-- -- -- a)—Claim-Administrator-will create -Summary -of -Benefits &-Coverage (SBC)?----------------------------
® Yes. If yes, please answer question b. The SBC Addendum is attached.
❑ No. If No, then the Employer acknowledges and agrees that the Employer is responsible for the creation
and distribution of the SBC as required by Section 2715 of the Public Health Service Act (42 USC 300gg-15)
and SBC regulations (45 CFR 147.200), as supplemented and amended from time to time, and that in no
event will the Claim Administrator have any responsibility or obligation with respect to the SBC. The Claim
Administrator is not obligated to respond to or forward misrouted calls, but may, at its option, provide
participants and beneficiaries with Employer's contact information. A new clause (e) is added to Subsection
C. in the Additional Provisions as follows: "(e) the SBC". (Skip question b.)
HCSC TX GEN ASO BPA Renewal Addendum Rev. (05.15) - - - 2
i
b). Claim Administrator will distribute Summary of Benefits & Coverage (SBC) to participants and beneficiaries?
® No. Claim Administrator will create SBC (only for benefits Claim Administrator administers under the
Agreement) and provide SBC to Employer in electronic format. Employer will then distribute SBC to
participants and beneficiaries (or hire a third party to distribute) as required by few.
❑ Yes. Claim Administrator will create SBC (only for benefits Claim Administrator administers under the
Agreement) and provide SBC to Employer in electronic format. Employer will then distribute to participants
and beneficiaries as required by law, except that Claim Administrator will send the SBC in response to the
occasional request received directly from individuals.
❑ Yes. Claim Administrator will create SBC (only for benefits Claim Administrator administers under the
Agreement) and distribute SBC to participants and beneficiaries via regular hardcopy mail or electronically.
Distribution Fee for hardcopy mail is $1.50 per package. The distribution fee will not apply to SBCs that
Claim Administrator sends in response to the occasional request received directly from individuals.
2. EHB Election:
Employer elects EHBs based on the following:
❑ 1. EHBs based on a HCSC state benchmark:
❑ Illinois ❑ Oklahoma
❑ Montana ® Texas
❑ New Mexico
❑ 2. EHBs based on benchmark of a state other than IL, MT, NM, OK and TX
If so, indicate the state's benchmark that Employer elects: _
❑ 3. Other EHB, as determined by Employer.
In the absence of an affirmative selection by Employer of its EHBs, then Employer is deemed to have
elected the EHBs based on the Texas benchmark plan.
3. Claim Administrator's Third Party Recovery Vendor:
It is understood and agreed that in the event the Claim Administrators Third Party Recovery Vendor makes a
recovery on a claim, the Employer will pay no more than 25% of any recovered amount.
4. Alternative Compensation Arrangements:
Employer acknowledges and agrees that Claim Administrator has Alternative Compensation Arrangements with
contracted providers, including but not limited to Accountable Care Organizations and other Value Based Programs.
Further information concerning Employer's payment for covered services under such Arrangements is described in
the Administrative Services Agreement.
HCSC TX GEN ASO BPA Renewal Addendum Rev. (05.15) -- --- ^ -' _—
ADDITIONAL PROVISIONS:
A. Grandfathered Health Plans: Employer shall provide Claim Administrator with written notice prior to renewal (and
during the plan year, at least 60 days advance written notice) of any changes that would cause any benefit package of
its group health plan(s) (each hereafter a "plan") to not qualify as a "grandfathered health plan" under the Affordable
Care Act and applicable regulations. Any such changes (or failure to provide timely notice thereof) can result in
retroactive and/or prospective changes by Claim Administrator to the terms and conditions of administrative services.
In no event shall Claim Administrator be responsible for any legal, tax or other ramifications related to any plan's
grandfathered health plan status or any representation regarding any plan's past, present and future grandfathered
status. The grandfathered health plan form ("Form"), if any, shall be incorporated by reference and part of the BPA and
Agreement, and Employer represents and warrants that such Form is true, complete and accurate.
B. Retiree Only Plans, Excepted Benefits and/or Self -Insured Nonfederal Governmental Plans: If the BPA includes
any retiree only plans, excepted benefits and/or self-insured nonfederal governmental plans (with an exemption
election), then Employer represents and warrants that one or more such plans is not subject to some or all of the
provisions of Part A (Individual and Group Market Reforms) of Title XXVII of the Public Health Service Act (and/or
related provisions in the Internal Revenue Code and Employee Retirement Income Security Act) (an "exempt plan
status"). Any determination that a plan does not have exempt plan status can result in retroactive and/or prospective
changes by Claim Administrator to the terms and conditions of administrative services. In no event shall Claim
Administrator be responsible for any legal, tax or other ramifications related to any plan's exempt plan status or any
representation regarding any plan's exempt plan status.
C. Employer shall indemnify and hold harmless Claim Administrator and its directors, officers and employees against any
and all loss, liability, damages, fines, penalties, taxes, expenses (including attorneys' fees and costs) or other costs or
obligations resulting from or arising out of any claims, lawsuits, demands, governmental inquires or actions,
settlements or judgments brought or asserted against Claim Administrator in connection with (a) any plan's
grandfathered health plan status, (b) any plan's exempt plan status, (c) any plan's design (including but not limited to
any directions, actions and interpretations of the Employer), (d) any provision of inaccurate information, (e) the SBC,
and/or (f) selection of employer's EHB benchmark for the purpose of ACA. Changes in state or federal law or regulations or
interpretations thereof may change the terms and conditions of administrative services.
The provisions of paragraphs A -C (directly above) shall be in addition to (and do not take the place of) the other terms and
conditions of administrative services between the parties.
HCSC TX GEN ASO BPA Renewal Addendum Rev. (05.15)
Employer acknowledges and agrees that unless a change is indicated on this Renewal Addendum, Employers
instructions, acknowledgements and agreements in the ASO BPA and the Agreement (both as defined above) shall
remain in full farce and effect.
Leslie Magenheimer
Authorized BCBSTX Representative
Acct Exe
09/10/2015
Title Date
972-766-2923
BCBSTX Telephone and Fax numbers
Agent Representative (if applicable)
Date
Agent Phone & Fax Numbers
Email Address
Tax I. D. No.
HCSC TX GEN ASO BPA Renewal Addendum Rev. (05.15)
Date
PPO ASO Standard with Network � 13hieCross131ueShield
Deductible and Split Copay U of Texas
BENEFIT HIGHLIGHTS Prepared BlueChoice Network
For Brazos County
Effective Date: 01/01/2016
This is a general summary of your benefits. Please refer to your Summary of Benefits and Coverage (SBC, or you may request a copy of the policy or plan
document for additional details and a description of the plan requirements and benefit design. This plan does not cover all health care expenses. Please carefully
review the plan's limitations and exclusions,
Overall
Benefits Benefits
Deductibles
Per -admission Deductible None None
Calendar Year Deductible $750lndividuatl $1,500 individual/
Applies to all Eligible Expenses except Inpatient Hospital Expenses (unless $1,500 Family $3,000 Family
otherwise indicated)
Three-month Deductible carryover applies No No
Out -of -Pocket Maximum
Copayment Amounts Required
Physician office visiUconsultation:
Primary Care Copayment Amount for office visit/consultation when
services rendered by a Family Practitioner, OB/GYN, Pediatrician, Behavioral
Health Practitioner, or Intemist and Physician Assistant or Advanced Practice
Nurse who works under the supervision of one of these listed physicians
Specialty Care Copayment Amount for office visiUconsultafion when services
rendered by a Specialty Care Provider
Refer to MedicaUSurgical Expenses section formore information
Outpatient Hospital Emergency RoomlTreatment Room visit
Refer to Fmemencv Room/Treatment Room section for mon
Maximum
$25 Primary Care Copayment
$50 Specialty Care Copayment
$100 Copayment Amount 1 $100 Copayment Amount
All usual Hospital services and supplies, including semiprivate room, intensive 80% o(Allowable Amount 30% of Allowable Amount Calendar
care, and coronary care units I Calendar Year Deductible I Year Deductible
A Division of Health Cara Service Corporation, a Mutual Legal Reserve Company, an Independent Licensee of the Blue Cross and Blue Shield Assodatlon
NGF 151+ Business PPO ASO Standard with Network Deductible, Split Copay Effective 01/01/16 (Rev 0015 for 68(1/15 Release) Page 1 of 4
Vol. _ �S ' . Pg.-
$3,0001ndividual/
$6,000 Family
$9,0001ndividuall
$18,000 Family
Deductibles applies to Out -of -Pocket
Yes — no option
Yes"
Capayment applies to Out -of -Pocket
Yes—no option
Yes"
Network Deductible & Out -of-
Gut -of -Network Deductible & Out -of
"Copayment amounts and per admission deductibles are applied but will continue to
Pocket will only apply toward
Network Outof-Packef will only
be required after the benefit percentage increases to 100%.
Network Deductible & Out -0f-
apply toward Outof-Network
Pocket Maximum
Deductible & Out-ol-Network Outof-
PocketMaximum
Credit for Out -0f -Pocket Maximum from pricr carrier (applied on initial group
enrollment only)
N/A
N/A
Copayment Amounts Required
Physician office visiUconsultation:
Primary Care Copayment Amount for office visit/consultation when
services rendered by a Family Practitioner, OB/GYN, Pediatrician, Behavioral
Health Practitioner, or Intemist and Physician Assistant or Advanced Practice
Nurse who works under the supervision of one of these listed physicians
Specialty Care Copayment Amount for office visiUconsultafion when services
rendered by a Specialty Care Provider
Refer to MedicaUSurgical Expenses section formore information
Outpatient Hospital Emergency RoomlTreatment Room visit
Refer to Fmemencv Room/Treatment Room section for mon
Maximum
$25 Primary Care Copayment
$50 Specialty Care Copayment
$100 Copayment Amount 1 $100 Copayment Amount
All usual Hospital services and supplies, including semiprivate room, intensive 80% o(Allowable Amount 30% of Allowable Amount Calendar
care, and coronary care units I Calendar Year Deductible I Year Deductible
A Division of Health Cara Service Corporation, a Mutual Legal Reserve Company, an Independent Licensee of the Blue Cross and Blue Shield Assodatlon
NGF 151+ Business PPO ASO Standard with Network Deductible, Split Copay Effective 01/01/16 (Rev 0015 for 68(1/15 Release) Page 1 of 4
Vol. _ �S ' . Pg.-
PPO ASO Standard with Network
Deductible and Split Copay
Medical / Surgical Expenses
Services performed during the office visit/consultation when rendered by a Primary
Care Provider, including lab and x-ray (does not include Certain Diagnostic Procedures
and surgical services)
Services performed during the office visit/consultation when services rendered by a
Specialty Care Provider, including lab & x-ray (does not include Certain Diagnostic
Procedures and surgical services)
Lab & x-ray in other outpatient facilites (excluding Certain Diagnostic Procedures)
-Physician surgical services performed in any setting
-Physician inpatient hospital visits
-Certain Diagnostic Procedures; such as Bone Scan, Cardiac Stress Test, CT Scan
(with or without contrast), MRI, Myelogram, PET Scan.
-Home Infusion Therapy (Services must be preauthodzed)
-All other outpatient services and supplies
All services must be preauthorized
Skilled Nursing Facility
Home Health Care
Serious Mental Illness/Mental Health Care/
Treatment of Chemical Dependency
Inpatient Services
Inpatient Chemical Dependency treatment must be provided in a Chemical
Dependency/Residential Treatment Center (RTC)
-Hospital services (facility)
Penalty forfeiture to preauthorize services
outpatient professional services
services
Outpatient Services
Services performed during office visit/consultation when rendered by a Primary
Care Provider (does not include psychological testing)
-All outpatient services and psychological testing
SltieCross BitteShield
Dof Texas
100% of Allowable Amount after
$25 Primary Care Copayment'
100% of Allowable Amount after
$50 Specialty Care Copayment
100% of Allowable Amount
80% of Allowable Amount after
Deductible
60% of Allowable Amount after
Deductible
80% of Allowable Amount after
Deductible
80% of Allowable Amount after
Deductible
80% of Allowable Amount after
30% of Allowable Amount after
Deductible
30% of Allowable Amount after
Deductible
30% of Allowable Amount after
Deductible
30% of Allowable Amount after
Deductible
30% of Allowable Amount after
Deductible
30% of Allowable Amount after
Deductible
30% of Allowable Amount after
Deductible
30% of Allowable Amount after
100% of Allowable Amount 130% of Allowable Amount after
Deductible
Limited to 25 day maximum each Year'
Limited to 60 visit maximum each Year'
Unlimited
80% of Allowable Amount after
Calendar Year Deductible
None
80% of Allowable Amount after
Calendar Year Deductible
30% of Allowable Amount after
Calendar Year Deductible
$250
30% of Allowable Amount after
Deductible
100% of Allowable Amount after 30% of Allowable Amount after
$25 Primary Care Copayment Deductible
80% of Allowable Amount after 130% of Allowable Amount after
Deductible Deductible
` Benefits used In -Network and Out -of -Network will apply toward satisfying any Annual Maximum benefits indicated
^ Primary CarelSpecialty Care copayments are defined in the Overall Payment Provisions section in this comment
A Division of Health Care Service Corporation, a Mutual Legal Reserve Company, an Independent Licensee of the Blue Cross and Blue Shield Association
NGF 151+ Business PPD ASO Standard with Network Deductible, Split Copay Effective 01161116.(Rev62015 for08/1/15 Release)_ _, Page T of4
I
S
Vol. _LS
PPO ASO Standard with Network
Deductible and Split Copay
Emergency RoomyTreatment Room
Accidental Injury & Emergency Care
-Facility charges
-Physician charges
Non -Emergency Care
-Facility charges
-Physician charges
Urgent Care Services
Urgent Care center visit, including lab & x-ray services (does not include
Certain Diagnostic Procedures and surgical services)
Certain Diagnostic Procedures; such as Bone Scan, Cardiac Stress Test,
CT -Scan (with or without contrast), MRI, Myelogram, PET Scan, surgical
procedures and all other services and supplies.
Routine annual physical examinations, well -baby care exams,
immunizations 6 years of age & over, and any other preventive health
services as determined by USPSTF
Immunizations for Dependent children through the date of the child's 66
Services to restore loss of or correct an impaired speech or hearing
function
Hearing Aid Maximum
lilueCrosslSlueShield
DIV
of Texas
80% of Allowable Amount after$100 CopaymentAmount
(Copayment Amount waived if admitted, Inpatient Hospital Expenses will apply)
80% of Allowable Amount after Deductible
80% ofAlln wable Amount after $100
Copayment Amount (Copayment
Amount waived if admitted, Inpatient
Hospital Expenses will apply)
80% of Allowable Amount after
Deductible
100% of Allowable Amount after $50
CopaymentAmount
80% of Allowable Amount after
Deductible
30% of Allowable Amount after $100
Copayment Amount & Deductible
(Copayment Amount waived if
admitted, Inpatient Hospital Expenses
will apply)
30% of Allowable Amount after
Deductible
30%of Allowable Amount after
Deductible
30% of Allowable Amount after
Deductible
80% of Allowable Amount after Deductible
100% of Allowable Amount
100% of AllonvableAmourt
30% of Allowable Amount after
Deductible
100% of AAo wable Amount
Covered same as any othersickness I Covered same as any othersickness
Hearing aids are subject to 1 per earper 36 month period
Benefits used b -Network and Our .Network will apply toward satisfying any Annual Maximum benefits indicated
Chiropractic Care -Office Services
Maximum
80% of Allowable Amount after 1 30% of Allowable Amount after
Limited to 35 visits each Year'
Physical Medicine Services (includes, but is not limited to physical, 80% of Allowable Amount after 30% of Allowable Amount after
occupational, and manipulative therapy) Deductible I Deductible
Maximum __— _ LfmBedto.30m<fk.aarVL.Yaar__ ----
Benefits used In -Network and Out -of -Network will apply toward satisfying any Annual Maximum benefits indicated
A Division of Health Care Service Corporation, a Mutual Legal Reserve Company, an Independent Licensee of the Blue Crass and Blue Shield Association
NGF 151+ Business PPO ASO Standard with Network Deductible, Split Copay E(Iecffve OlIOI116(Reg62015 for 0811115 Release)_____ Page 3of4
PPO ASO Standard with Network
Deductible and Split Copay
LtlueCross lJWe.ShIeld
• r v of Texas
c� l-)vha,l- o�-
-s_' &A0fa — —s
Group Executive NaMe and TitleJ Signature Date
(Please type or print)
Agent of Record Name Signature
(Please print or type)
BCBSTX Representative Name Signature
(Please print or type)
nate
Date
A Division of Health Care Service Corporation, a Mutual Legal Reserve Company, an independent Licensee of the Blue Cross and Blue Shield Association
NGF 151+ Business PPO ASO Standard with Network Deductible, Split Copay Eflecb've 01/01/16 (Rev 6 015 for 0811/15 Release) Page 4 of 4
Vol. oZ �_ Pg._123
BlueCare® Freedom Dental
Brazos County Group 080950
IDV"f llueCross fflueShield
of Texas
DENTAL BENEFIT HIGHLIGHTS
Effective 01/01/2016
.- of Service Benaf�i�
General Provisions
Calendar Year Deductible
Calendar Year Maximum per Participant
Diagnostic and Preventive Care Benefits (deductible waived)
Oral Examinations (2 exams per Calendar Year)
Prophylaxis (2 deanings per Calendar Year)
Fluoride Treatment (to age 19)
Dental X-rays (Subject to booklet provision)
scellaneons Services (deductible not waived)
Sealants (up to age 14 applies to permanent molars, one application per tooth, per lifetime)
Space Maintainers
Labs and Tests
$50 Individual / $150 Family
$1500
100%
80%
Amalgams and Composites
Simple Extractions
Pin Retention
Denture Relines 1 Rebases B0%
Denture Adjustment and Repairs
Recementation of crowns, inlays/onlays
Recementation and Repair of Bridges
General Services
Anesthesia 80%
Endodontic Services
Root canal therapy
Direct pulp cap
Aplcaectomy/ApexIIII 80%
Retrograde filling/Root amputation/hemisection
Periodontal scaling and root planning
Full mouth debddementil edodontal Maintenance
80%
Oral Surgery Services
Surgical tooth extractons
AlveoloplastyNestbuloplasty 80%
Crowns, InlayslOnlays Services
Prefabricated post and cores I 50%
Prosthodontic Services
Bridges and dentures 50%
Orthodontic Benefits
Orthodontic Diagnostic Procedures and Treatment (availab!e to Adults & Children up to 26) 59%
Lifetime Maximum per Participant _ $1500
"Each time you need dental care. you can choose to:
See a Contr
cuing Dentist
See a Non-CcintractIng Dentist
BlueCare Dentist
Dentist
• Your cutofpocketcoshvill generally be the
Your ul-0f-pocketcostmay be greater because
Your out-of-pocket cost may be greater because
least amount because BlueCare Dentists have
Dentists have compacted to accept a higher
Non -Contracting Dentists have not entered mo
contracted to accept a lower Allowable Amount
Allowable Amount as payment in fall for Eligible
a contract with BCBSTX to accept any Allowable
as payment in full for Eligible Dental Expenses
Dental Expenses
Amount determination as payment in fullfor
• Youaranotrequiredtofi!eclaim fors
You are not required to file claim fors
Eligible Dental Expenses
• You are not balance billed for costs exceeding
You are not balance billed for costs exceeding
You are required to file claim fors
the BCBSTX Allowable Amount far BlueCare
the BCBSTX Allowable Amount for Dentists .
you are balance billed for costs exceeding the
barrels
A Division of Health Care Service Corporation, a Mutual Legal Reserve Company,, an Independent Licensee of the 'filue'Cross-andlBlue Shield
Association BlueCare
BlueCare Freedom Dental forGroups Sold after 0 710112 01 2 I VOI. � _ pg _, -Z F� Page fo(2
BlueCare®'Freedom Dental
Brazos County Group 080950
09 13lueCross IllaeShield
of Texas
BCBSTX Albwable Amount
EMPLOYEE INFORMATION
• This is a general summary of your benefit design. Please refer to your benefit booklet for other details and for limitations and exclusions.
• The following eligibility provisions apply:
• Dependent children are covered to age 26. Disabled dependent children can be covered beyond age 26.
• Retirees are not eligible for coverage.
• Employees may enroll dependent children up to age 5 on the first of the month fallowing application with no late enrollment penalty.
• Open enrollment— employees and/or dependents not presently covered may enroll for dental 31 days prior to the anniversary date.
• When the course of treatment will be in excess of $300, a predetermination request should be submitted to BCBSTX in advance of treatment.
• A pre-existing condition exclusion will apply to expenses involving the replacement of teeth that were missing prior to the effective
date of the dental contract. This exclusion will not apply to:
• Any participant who becomes effective on the dental contract date who was covered under a previous group dental care
contract by the Employer.
• Any participant who has been continuously covered for 24 months under a group dental care contract with BCBSTX which
��c- included prosthetic benefits. ���
on J)U
0. oir
apt
Group Executive Nam6 and Titl Signature J DaC
(Please type or print)
Agent of Record Name
(Please print or type)
BCBSTX Representative Name
(Please print or type)
Signature Date
nature Date
A Division of Health Care Service Corporation, a Mutual Legal Reserve Company. an Independent Licensee of the Blue Cross and Blue Shield
Association
BlueCare Freedom Dental for Groups Sold after 07/01/2012 Page 2 of2
Vol_ _A2j Pg' J
ate up l 1
Template f+eWuon720aneRat]
Job Description
Last Updated: September 2015
Class Number. 754 Title: Grounds Maintenance Worker I
Pay ,Group: 14 Department: Facilities Services
FLSA Status: Non Exempt I Reports To: Director, Facilities Services
Approved Date: 10/01/2015 EEOC Category: 1 Service -Maintenance
General Summary: -
Performs daily maintenance of Brazos County grounds.
Essential Duties: APPROVED
Mows grass and performs trimming around sidewalks, curbs, trees and shrubs.
Other Duties as -assigned. (1%) DaW
Supervision on Duane Pet
Received: From Director" " County Judge
Given: This is a non -supervisory position. - _ - "--- - --I
Education
Required: High school graduation or its equivalent, plus at least three years of experience; or any equivalent combination
of education and experience that provides the required knowledge, skills, and abilities.
Preferred:
Experience — -- _- .--
Required: To perform this job successfully, an individual must be able to Perform eachessentlal duty satisfactorily. The
requirements listed below are representative of the knowledge, skill, andforability, required. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential functions.
Preferred:
certiricates, Licenses,
Registrations
Required: i Texas Drivers License - _--- "---
Preferred: -
Physical Demands
Typic ah The physical demands described here are representaiive cl those that must be met by an emmloyes to
successfully perform the essential functions of this job. Reasonable accommodations may be made to enable
Individuals with disabilities to perform the essential functions. While performing the duties of this job, the
employee Is regularly required to stand;use hands to finger, handle, or feel: reach with hands and arms; and
talk and hear. The employee must frequently bend, stoop, squat lie down. and walk. The employee must
i frequently lift and/or move objects weighing up to 5o pounds, such as tools and equipment. Specific vision
abilities required by this job Include close vision and ability to adjust focus.
Knowledge, Skills, &
Abilities _
Typical: Methods, practices, and equipment used in grounds mainlenance. ---
Work Environment
Typical: The work environment characteristies described here are representative ofthose an employee encounlers
while performing the essential functions of thisjob, Reasonable accommodations may be made loanable
individuals with disabilities to perforin the essential functions. The noise level in the work environment is usually I
moderate. The employee is frequently required to work closely with others as a part of a teem; to perform
multiple tasks simultaneously, and to switch from one task to another. The employee Is occasionally required
to work under time pressures to meet deadlines. -
voi.� Pg,
— e
Brazos County
Job Description
Last Updated: 0912212016
Class Number: 606 ' Title: Clerk III
Pay Group: i 13 Department: Justice of the Peace Precinct 4
FLSA Status: Non-exempt Reports To: Justice of the Peace Precinct 4
Approved Date: 1 EEOC Category: Paraprofessional
General -Summary:
Template Revision 12 OW1512012
Coordinates and maintains the court's calendar and docket for Justice of the Peace ; acts as a
liaison between the judge and general public regarding the court calendar, schedule of settings;
balances books; prepares reports; records and files various documents; and assists county
personnel and the general public.
Essential Duties:
Other duties may be assigned. Schedules court proceedings and maintains court calendar,
including resolving calendar conflicts for judge, attorneys and litigants with approval of court; acts
as liaison between the judge and general public regarding the court calendar and schedule of
settings; Coordinates the availability of lawyers, parties and court personnel in setting the docket;
Sets and supervises movement of cases and various proceedings; Posts and distributes copies of
dockets to appropriate offices; Maintains awareness of developments in court activates and reports
all delays in case movement; Notifies parties to ensure their appearance at proceedings: Ensures
that defendants appear in court; Types and prepares paperwork for setting of cases; Mails all
appropriate paperwork to all parties: Receives and posts payment for traffic violations, fines, and
court costs; Maintains inventory of office supplies, including placing orders; Assist with jury trials,
including checking in prospective jurors, preparing excuse letters, and collecting and tallying pay
forms: Prepares and balances daily books and deposits; Prepares monthly reports; Records and
files all death certificates, inquest, and autopsy reports; and Provides assistance to the public,
including answering phones, assisting people at the front counter and directing people to
appropriate offices.
Other Duties as assioned. (1 %)
Supervision -
This is a non -supervisory position. However, provides direction to other
court personnel.
.. -.-- Given:
Education - - " ---- - --
Required: High School Graduation or its equivalent, plus at least two years of
experience;
Preferred: -I--__
_...
--
r Experience _- --- ._
Required: Any equivalent combination of education and experience that provides
that required knowledge, skills, and abilities.
------ ----
Preferred:
l Certificates, Licenses,
None - ----
Vol,
F Registrations
—, —
Required: NONE _
Physical Demands
Typical:
NONE
The physical demands described here are representative of those that
must be met by an employee to successfully perform the essential
functions of this job. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required
to sit; use hands to finger, handle, or feel; reach with hands and arms;
bend and kneel; and talk ant hear. The employee frequently is required to
stand and walk. The employee must frequently lift and /or move objects
weighing up to 20 pounds, such as books and stacks of records. The
employee may occasionally be called upon to perform acts of intense
j physical exertion during emergency situations. Specific vision abilities
required by this job include close vision abilities required by this job
include close vision, distance vision, peripheral vision, color vision, and
ability to adjust focus.
Work Environment
Typical:
The work environment characteristics described here are representative
I of those an employee encounters while performing the essential functions
of this job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
I While performing the essential duties of this job, the employee is
constantly required to work closely with others as a part of team. The
employee is frequently required to perform multiple tasks simultaneously
APPROVED
6 n beh� Duane Pete DaZO
County Judge
Vol., F'g.�
�>cr of r
rgj Brazos County Template Rev=lon 1.2 o9ns12o12
2 �,��y r,�
'r/�`-` Job Description
w ; ° Last Updated: September 2015
OF
Class Number:
1620
•, Title:
Deputy Constable, Pct. 4
Pay Group:
22
Department:
Constable, Pct. 4
FLSA Status:
Non Exempt
Reports To:
I Constable
Approved Date: 10/01/2015 EEOC Category: Protective Service Workers
i General Summary:____
Each Deputy Constable is an authorized Texas Peace Officer The Deputy Constable duties involve serving criminal and civil papers primarily on
behalf of Justice of Peace Courts; including following all applicable rules and regulations; also performs bailiff duties; and assists other local, state,
and federal agencies; enforces traffic laws.
Essential Duties:I
- - - --- -
-- --------
Receives and processes civil papers, including time and date stamping, entering information into the computer system, verifying name and address i
information, and preparing and stuffing envelope for delivery;
Logs all civil papers, including delivery information and related fees;
Serves civil papers, including child support papers and warrants, truancy papers, small claims papers, and other civil papers and warrants;
i
Follows time restriction guidelines for the service of certain papers, as well as other rules and regulations pertaining to paper service;
Attempts to contact by telephone persons to whom papers are to be served to facilitate the process;
Responds to various calls and enforces state and federal laws;
Performs various paperwork duties, including fling, and making and distributing copies of papers to attorneys and other court personnel;
Pertonns bailiff duties for Justice of the Peace courts, including maintaining courtroom security, assisting jurors, and obtaining files;
Performs criminal visibility patrol of county;
Serves all outstanding warrants (local, stale, and federal);
Traffic enforcement;
Assist other county law enforcement personnel in emergency situations;
May perform arrests; and Transports inmates to jail and to and from court.
Other Duties as assigned. (I%)
Supervision
Received: i From Constable
Given: This is a non -supervisory position. However, may assist with supervision of reserve deputies.
Education
j Required: High school graduation or its equivalent, plus at least two years of experience; or any equivalent combination of
education and experience that provides the required knowledge, skills, and abilities,
Preferred: -
Experience
Required. i Minimum three years of experience in a related field required; or an equivalent combination of education and
related experience, Certification as a Peace Officer in the State of Texas required, Possession of a valid
- dr'iver's license.
Preferred
Vol. a2c pg._
_t
Certificates, Licenses,
Registrations
Required:
Valid Texas motor vehicle operators license; basic certification by the Texas Commission on Law Enforcement
Officer Standards and Education (TCLEOSE).
Preferred:
— -al De
Physical Deman__ds
.... ___ . _—_ _... ___I�
Typical:
�.
The physical demands described here are representative of those that must be met by an employee to
y-
successful/ perform the essential functions of this ob. Reasonable accommodations may be made to enable
y
individuals with disabilities to perform the essential functions. While performing the duties of this job, the
employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; bend and
kneel; and talk and hear The employee frequently is required to stand and walk. The employee must
frequently lift and/or move objects weighing up to 20 pounds, such as books and stacks of records, and
occasionally must lift and/or move objects weighing 100 pounds or more. The employee may occasionally be
called upon to perform acts of intense physical exertion during emergency situations. Specific vision abilities
required by this job include close vision, distance vision, peripheral vision, color vision, and ability to adjust
focus.
Knowledge, Skills, &
i Abilities
Typical: Criminal and civil law; rules and regulations pertaining to the service of civil papers and warrants; and
identification records processes and procedures. Safely operate vehicles, firearms, and specialized equipment;
i read and write reports, letters, and memos; operate a computer and/or typewriter; establish and maintain
effective working relationships with other law enforcement agencies, the District and County Attorneys' offices,
other departmental employees, and the general public; demonstrate proficiency in both oral and written
communication; and maintain appropriate necessary certifications and Texas driver's license applicable to job
responsibilities.
Work. Environment-- ...– ! – —. – -----– --- ---–
Typical: The work environment characteristics described here are representative of those an employee encounters
while performing the essential functions of this job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions. While performing the essential duties of this job,
the employee is frequently required to work under time pressures to meet deadlines, perform multiple tasks
simultaneously, and work closely with others a part of a team. The noise level in the work environment is
usually moderate, but may be noisy and distracting. The employee may be exposed to extreme weather
conditions.
AMROVW
�1belwC-011uanepet Date
County 7ud8q y
Class Number: 1610
! Title:
T
Pay Group: 22
•�AY�'i
Brazos County Template Revision 1.2 e8115Q012
FLSA Status: Non Exempt
Job Description
Constable
Last Updated: September 2015
ni
, Protective Service Workers
Class Number: 1610
! Title:
Deputy Constable, Pct. 3
Pay Group: 22
- --
Department:
- - ---
I Constable
FLSA Status: Non Exempt
Reports To:
Constable
Approved Date: 10/01/2015
EEOC Category:
, Protective Service Workers
General Summary:
Each Deputy Constable is an authorized Texas Peace Officer The Deputy Constable dudes involve serving criminal and civil papers primarily on
behalf of Justice of Peace Courts; including following all applicable rules and regulations; also performs bailiff duties; and assists other local, state,
and federal agencies.
Essential Duties:
Receives and processes civil papers, including time and dale stamping, entering information into the computer system, verifying name and address
information, and preparing and stuffing envelope for delivery;
Logs all civil papers, including delivery information and related fees;
Serves civil papers, including child support papers and warrants, truancy papers, small claims papers, and other civil papers and warrants;
Follows time restriction guidelines for the service of certain papers, as well as other rules and regulations pertaining to paper service;
Attempts to contact by telephone persons to whom papers are to be served to facilitate the process;
Responds to various calls and enforces state and federal laws;
Performs various paperwork duties, including fling, and making and distributing copies of papers to attorneys and other court personnel;
Performs bailiff duties for Justice of the Peace courts, including maintaining courtroom security, assisting jurors, and obtaining files;
Performs criminal visibility patrol of county;
Serves all outstanding warrants (local, state, and federal);
Assist other county law enforcement personnel in emergency situations;
May perform arrests; and Transports inmates to jail and to and from court.
Other Duties as assigned. (1%)
Supervision
Received: { From Constable ---
Given: 1 This is a non -supervisory position. However, may assist with supervision of reserve deputies.
Education - - - -- - -- -- - - — - - -
Required: 1 High school graduation or its equivalent; or any equivalent combination of education and experience that
provides the required knowledge, skills, and abilities.
— Preferred: -
Experience
Required: At least two years of experience.
Preferred: ! — --
----- --—
i---- ----- -- - --- -- - --
Vol.
Certificates, Licenses,
Registrations
Required:
Preferred:
Physical Demands _
Typical:
Knowledge, Skills, &
Abilities
Typical:
I
Valid Texas motor vehicle operators license; basic certification by the Texas Commission on Lav+ Enforcement
Officer Standards and Education (TCLEOSE). i
i
The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions. While performing the duties of this job, the
employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; bend and
kneel; and talk and hear The employee frequently is required to stand and walk. The employee must
frequently lift and/or move objects weighing up to 20 pounds, such as books and stacks of records, and
occasionally must lift and/or move objects weighing 100 pounds or more. The employee may occasionally be
called upon to perform acts of intense physical exertion during emergency situations. Specific vision abilities
required by this job include close vision, distance vision, peripheral vision, color vision, and ability to adjust
focus.
Criminal and civil law; rules and regulations pertaining to the service of civil papers and warrants; and
identification records processes and procedures. Safely operate vehicles, firearms, and specialized equipment;
read and write reports, letters, and memos; operate a computer and/or typewriter; establish and maintain
effective working relationships with other law enforcement agencies, the District and County Attorneys' offices,
other departmental employees, and the general public; demonstrate proficiency in both oral and written
communication; and maintain appropriate necessary certifications and Texas driver's license applicable to job
responsibilities.
Work Environment
Typical: The work environment characteristics described here are representative of those an employee encounters
while performing the essential functions of this job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions. While performing the essential duties of this job,
the employee is frequently required to work under time pressures to meet deadlines, perform multiple tasks
j simultaneously, and work closely with others a part of a team. The noise level in the work environment is
usually moderate, but may be noisy and distracting. The employee may be exposed to extreme weather
conditions.
APPROVED
�, q
0 (1 W -A I ll Duane Pe Date
County Judge
vol. __a2-� Pg' o�/
COMMISSIONER COURT MINUTES OF
SEPTEMBER 19, 2015
ARE CONTINUED FROM VOLUME 225
COMMISSIONER COURT MINUTES OF
SEPTEMBER 29, 2015
ARE CONTINUED IN VOLUME 226 PAGE 1
Evol.:
flex 4.efmo
Brazos County Template Revision 1.20811512012
Job Description
Last Updated: September 2012
Class Number: 832 1 Title: Temporary Attendant, Building & Grounds (1040 hrs.)
Pay Group: 09 Department: Exposition Complex
FLSA Status: Non Exempt Reports To: It Event Supervisor, Event Coordinator & All Managers
Approved Date: 10/01/2015 EEOC Category: Service / Maintenance
Position End ;Temporaryf//�
Date: 09/30/2016 Employee
I Signature:
General Summary:
Performs and monitors daily operational responsibilities including janitorial duties, responsibilities and maintenance of the Brazos County Exposition
Complex including setting -up, cleaning and tearing -down events.
Essential Duties:
Operates light to moderate equipment such as tractors with implements, forklifts and skid steer loaders; Sets up/tears down rodeo equipment, horse '
stalls, cattle ties, panels and pens; Sets upltears downmeeting and event rooms, including stages, dance floors, tables, chairs and equipment and
assists with the soundlelectrical system setup and/or tear down; Cleans meeting and event rooms, Including sweeping, vacuuming and taking out
trash, Cleans restrooms, including using commercial chemicals to remove stains/odors and keeps them free of litter; Strips, waxes, buffs and scrubs
floors as needed and instructed. Keeps all floors dusted, mopped, and vacuumed; Changes light bulbs and distributes supplies as necessary; Assists
in painting and other maintenance projects os necessary; Raises flags daily, weather permitting, takes down flags before leaving unless otherwise
specified; Operates a vacuum cleaner and hand cleaning materials, supplies and equipment; Cleans windows, doors, floors, water fountains, and
furniture; Keeps air conditioning adjusted to use requirements; Empties and cleans waste receptacles and properly disposes of trash; Assists visitors
in a polite manner during events at the Exposition Complex; Keeps janitorial and storage areas clean and organized; Must be willing to work various
hours as needed including some nights, weekends, holidays, etc.; Communicates with Exposition Complex administrative assistant/secretary
regarding janitorial supply inventory; Assists as necessary in inventory control including equipment and consumables; Assisls in scheduling work,
creating assignments and/or monitoring work as necessary for part-time and/or temporary building attendants/staff.
Other Duties as asslgned_(1%)
Supervision
—
Received:
Ev ent Supervisor, Event Coordinator &All Managers
_.. ....._ ....._-
Given:
_. ___....... _..__..- .._...__..
- this
This is anon -supervisory position.
Education
RegUlred:
High school graduation or its equivalent; or any equivalent combination of education and experience that
provides the required knowledge, skills and abilities.
Preferred:
!
ir Experience
Required:
At least one year of related work experience.
PrPfnrrPrI-
! Some experience in overatino a tractor and/or related equipment is preferred.
Certificates, Licenses,
Registrations
Required: None.
Preferred:
----- - ---- ;.- -- -- — --
Physical Demands
Typical:
f The physical demands described here are representative of those that must be met by an employee to
successfully perfonn the essential functions of this job. Reasonable accommodations maybe made to enable
Individuals with disabilities to perform the essential functions. While performing the duties of this job, the
I employee is regularly required to sit; use hand to finger, handle, or to feel; reach with hands and arms; bend
and kneel; and talk and hear The employee frequently is required to stand and walk. The employee must
frequently lift and/or move objects weighing up to 100 pounds, such as bags of mulch and rocks. Specific
vision abilities required for this job include close vision, distance vision, and the ability to adjust focus.
Knowledge, Skills, &
Abilities
-
Typical-
Safe operation of custodial and maintenance equipment, including the safe use of commercial cleaning
chemicals. Ability to follow oral and written instructions; ability to learn the proper use of janitorial equipment
and supplies; ability to make minor repairs; ability to communicate and work effectively with co-workers; ability
to perform physical and strenuous work; and an ability to understand and follow Brazos County safety policies.
Work Environment
Typical: I The work environment characteristics described here are representative of those an employee encounters
while performing the essential functions of this job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions. The noise level in the work environment is
j frequently loud. The employee is constantly required to work closely with others as a part of a team to perform
multiple tasks simultaneously, and switch from one task to another The employee is frequently required to
work under time pressures and meet deadlines. The employee may be exposed to extreme weather
conditions.
APPROVED
-L L �� g 2y!/!�
Duane P to s I Date
County Judge
Fyo7l
�j: ' . pg ---3-
. _ c
Brazos County
Job Description
Last Updated: September 2012
U01i VICC:G�
Template Radion 1: OW152012
Class Number 832 j Title: Temporary Attendant, Building & Grounds (1040 hrs.)
PaPay Group: 09 Department. 1 Exposition Complex
- - - - -- --- - - -- --- --
FLSA Status: Nan Exempt Reports To: I Event Supervisor, Event Coordinator & All Managers
Approved Date: 1010112015 EEOC Category: Service ! Maintenance _
Position End Temporary
Date: 09/30/2016 Employee
I Signature: l
I
General Summary:
Performs and monitors dally operational responsibilities including janitorial duties, responsibilities and maintenance of the Brazos County Exposition
Complex including setting -up, cleaning and tearing -down events.
Essential Duties:
- --- - --- -- —
Operates Ilght to moderate equip-ment such as - tractors with - implements - -. , forklifts and skid steer loaders; Sets up/tears down rodeo equipment, horse
stalls, cattle ties, panels and pens; Sets Upitears down meeting and event rooms, including stages, dance floors, tables, chairs and equipment and
assists with the sound/electrical system setup and/or tear down; Cleans meeting and event rooms, including sweeping, vacuuming and taking out
trash; Cleans restrooms, including using commercial chemicals to remove stains/odors and keeps them free of litter; Strips, waxes, buffs and scrubs
floors as needed and instructed. Keeps all floors dusted, mopped, and vacuumed; Changes light bulbs and distributes supplies as necessary; Assists
in painting and other maintenance projects as necessary; Raises flags daily, weather permitting, takes down flags before leaving unless otherwise
specified; Operates a vacuum cleaner and hand cleaning materials, supplies and equipment, Cleans windows, doors, floors, water fountains, and
furniture: Keeps air conditioning adjusted to use requirements; Empties and cleans waste receptacles and properly disposes of trash; Assists visitors
in a polite manner during events at the Exposition Complex; Keeps janitorial and storage areas clean and organized; Must be willing to work various
hours as needed including some nights, weekends, holidays, etc., Communicates with Exposition Complex administrative assistant/secretary
regarding janitorial supply inventory; Assists as necessary in inventory control including equipment and consumables; Assists in scheduling work,
creating assignments and/or monitoring work as necessary for part-time and/or temporary building attendants/staff.
r
Other Duties as assigned_ (1 %)
Given: This is a non -supervisory position.
Required: High school graduation or Its equlvaienr, or any equwasm comolnauon uI euucauun e, a capcuc1 ,,,o,
provides the required knowledge, skills and abilities.
Preferred:
Experience
Required: At least one year of related work experience.
vreTerreo:
Certificates, Licenses,
Registrations--_
Required: None.
Preferred:
a tractor and/or
Vol_��----
Physical Demands
Typical: The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions. While performing the duties of this job, the
employee is regularly required to sit; use hand to finger, handle, or to feel; reach with hands and arms; bend
and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must
frequently lift and/or move objects weighing up to 100 pounds, such as bags of mulch and rocks. Specific
vision abilities required for this job include close vision, distance vision, and the ability to adjust focus.
Knowledge, Skills, &
Abilities _
Typical: Safe operation of custodial and maintenance equipment, including the safe use of commercial cleaning
I chemicals. Ability to follow oral and written instructions; ability to learn the proper use of janitorial equipment
and supplies; ability to make minor repairs; ability to communicate and work effectively with co-workers; ability
to perform physical and strenuous work; and an ability to understand and follow Brazos County safety policies.
Work Environment
nv - -
I Typical: The work environment characteristics described here are representative of those an employee encounters
while performing the essential functions of this job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions. The noise level in the work environment is
frequently loud. The employee is constantly required to work closely with others as a part of a team to perform
multiple tasks simultaneously, and switch from one task to another. The employee is frequently required to
work under time pressures and meet deadlines. The employee may be exposed to extreme weather
conditions.
APPROVED
N %P/iY f I)uanePet6rd Date
0 County Judge
VCUG. �� � Pg._`$'_
Brazos County
Job Description
Last Updated' September 2012
Jake t1 fpr srta1-
6 U5 .1
Template Revision 1.2 0 511512 012
Class Number:
832
i Title:i
Temporary Attendant, Building & Grounds (1040 hrs.)
Pay Group:
09
Department:
Exposition Complex
FLSA Status:
Non Exempt
Reports To:
Event Supervisor, Event Coordinator & All Managers
Approved Date:
10/01/2015
EEOC Category:
Service / Maintenance
Position End Temporary
09/30/2016 ,Employee
Date: Signature:
General Summary:
Performs and monitors daily operational responsibilities including janitorial duties, responsibilities and maintenance of the Brazos County Exposition
Complex including setting -up, cleaning and tearing -down events.
Essential Duties:
Operates light to moderate equipment such as tractors with implements, forklifts and skid steer loaders; Sets up/tears down rodeo equipment, horse
stalls, cattle ties, panels and pens; Sets up/tears down meeting and event rooms, including stages, dance floors, tables, chairs and equipment and
assists with the sound/elecrdcal system setup and/or tear down; Cleans meeting and event rooms, including sweeping, vacuuming and taking out
trash; Cleans restrooms, including using commercial chemicals to remove stains/odors and keeps them free of litter; Strips, waxes, buffs and scrubs
floors as needed and instructed. Keeps all floors dusted, mopped, and vacuumed; Changes light bulbs and distributes supplies as necessary; Assists
in painting and other maintenance projects as necessary; Raises flags daily, weather permitting, takes down flags before leaving unless otherwise
specified; Operates a vacuum cleaner and hand cleaning materials, supplies and equipment; Cleans windows, doors, floors, water fountains, and
furniture; Keeps air conditioning adjusted to use requirements; Empties and cleans waste receptacles and properly disposes of trash; Assists visitors
in a polite manner during events at the Exposition Complex; Keeps janitorial and storage areas clean and organized; Must be willing to work various
hours as needed including some nights, weekends, holidays, etc., Communicates with Exposition Complex administrative assistant/secretary
regarding janitorial supply inventory; Assists as necessary in inventory control including equipment and consumables; Assists in scheduling work,
creating assignments and/or monitoring work as necessary for part-time and/or temporary building attendants/staff.
Other Duties as assigned. (10%)
Supervision
ReCelVed: Event Supervisor, Event Coordinator &All Managers
Given: I This is a non -supervisory position.
Education
Required: I High school graduation or its equivalent; or any equivalent combination of education and experience that
provides the required knowledge, skills and abilities.
Preferred:
_. —
Experience
Required:. At least one year of related work experience.
r Prefer-r�ed: Some experience in operating a tractor and/or related equipment is preferred.
Certificates Licenses
Registrations —
Required: None.
Preferred:
Pg- -�
Physical Demands
Typical: i The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions. While performing the duties of this job, the
employee is regularly required to sit; use hand to finger, handle, or to feel; reach with hands and arms; bend
and kneel, and talk and hear The employee frequently is required to stand and walk. The employee must
frequently lift and/or move objects weighing up to 100 pounds, such as bags of mulch and rocks. Specific
vision abilities required for this job include close vision, distance vision, and the ability to adjust focus.
Knowledge, Skills, &
Abilities
Safe operation of custodial and maintenance equipment, including the safe use of commercial cleaning
chemicals. Ability to follow oral and written instructions; ability to learn the proper use of janitorial equipment
and supplies; ability to make minor repairs; ability to communicate and work effectively with co-workers; ability
to perform physical and strenuous work; and an ability to understand and follow Brazos County safety policies.
Work Environment
Typical: The work environment characteristics described here are representative of those an employee encounters
while performing the essential functions of this job Reasonable accommodations maybe made to enable
I individuals with disabilities to perform the essential functions. The noise level in the work environment is
frequently loud. The employee is constantly required to work closely with others as a part of a team to perform
multiple tasks simultaneously, and switch from one task to another The employee is frequently required to
work under time pressures and meet deadlines. The employee may be exposed to extreme weather
conditions.
APPROVED
�n C� )� C� DuanePot r� � Date /S
County Judge
M\)T)y Y,emv
t�i
Y f
Brazos County
1 of 1
Template Revision 120811512012
Job Description
Last Updated: September
2012
l) F'
Class Number:
832
Title:
Temporary Attendant, Building & Grounds (1040 hrs.)
Pay Group:
09
Department:
i Exposition Complex
FLSA Status:
Non Exempt
Reports To:
Event Supervisor, Event Coordinator & All Managers
Approved Date:
10/01/2015
; EEOC Category:~
Service/ Maintenance
Temporary
Position End
Date: 09/30/2016 Employee
Signature:
General Summary:
Performs and monitors daily operational responsibilities including janitorial duties, responsibilities and maintenance of the Brazos County Exposition
Complex including setting -up, cleaning and tearing -down events.
Essential Duties:
Operates light to moderate equipment such as tractors with implements, forklifts and skid steer loaders; Sets up/tears down rodeo equipment, horse
stalls, cattle ties, panels and pens; Sets up/tears down meeting and event rooms, including stages, dance floors, tables, chairs and equipment and
assists with the sound/electrical system setup and/or tear down; Cleans meeting and event rooms, including sweeping, vacuuming and taking out
trash; Cleans restrooms, including using commercial chemicals to remove stains/odors and keeps them free of litter; Strips, waxes, buffs and scrubs
floors as needed and instructed. Keeps all floors dusted, mopped, and vacuumed; Changes light bulbs and distributes supplies as necessary, Assists
In painting and other maintenance projects as necessary; Raises flags daily, weather permitting, takes down flags before leaving unless otherwise
specified; Operates a vacuum cleaner and hand cleaning materials, supplies and equipment; Cleans windows, doors, floors, water fountains, and
furniture; Keeps air conditioning adjusted to use requirements; Empties and cleans waste receptacles and properly disposes of trash; Assists visitors
in a polite manner during events at the Exposition Complex; Keeps janitorial and storage areas clean and organized; Must be willing to work various
hours as needed including some nights, weekends, holidays, etc.; Communicates with Exposition Complex administrative assistant/secretary
regarding janitorial supply inventory; Assists as necessary in inventory control including equipment and consumables; Assists in scheduling work,
creating assignments and/or monitoring work as necessary for part-time and/or temporary building attendants/staff.
Other Duties as assigned 0%)
Supervision
Received: Event Supervisor, Event Coordinator &All Managers
Given: This is a non -supervisory position.
Education -- — � - --------- — -- ----
Required: I High school graduation or its equivalent; or any equivalent
provides the required knowledge, skills and abilities.
Preferred:
Experience
— --
Required: At least one year of relatework experience,
Certificates, Licenses,
Registrations
Required: None.
Preferred: IF
a
Physical Demands
Typical'
The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable accommodations maybe made to enable
individuals with disabilities to perform the essential functions. While performing the duties of this job, the
employee is regularly required to sit; use hand to finger, handle, or to feel; reach with hands and arms; bend
and kneel; and talk and hear The employee frequently is required to stand and walk. The employee must
frequently lift and/or move objects weighing up to 100 pounds, such as bags of mulch and rocks. Specific
vision abilities required for this job include close vision, distance vision, and the ability to adjust focus.
Knowledge, Skills, &
Abilities
Typical::
Safe operation of custodial and maintenance equipment, including the safe use of commercial cleaning
chemicals. Ability to follow oral and written instructions; ability to learn the proper use ofjanitorial equipment
and supplies; ability to make minor repairs; ability to communicate and work effectively with cc -workers; ability
to perform physical and strenuous work; and an ability to understand and follow Brazos County safety policies.
Work Environment
_.
TyplCal:
-. - --
The work environment ch - aracteristics described here are representative of those an employee encounters
while performing the essential functions of this job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions. The noise level in the work environment is
frequently loud. The employee is constantly required to work closely with others as a part of a team to perform
multiple tasks simultaneously, and switch from one task to another. The employee is frequently required to
work under time pressures and meet deadlines. The employee may be exposed to extreme weather
conditions.
MOM a'ITIA/'�1
Qh kfialq 0�Duane Pet is) Date
County Judge
Brazos County
Job Description
Last Updated: September 2012
f-(Os�t ISO YIcirm -
Cos, I Q
Templale Redslon 1.2 06!1512012
Class Number:
832
Title:
Temporary Attendant, Building & Grounds (1040 hrs.)
Pay Group:
09
7
—�'
Department_
1 Exposition Complex
FLSA Status:
Non Exempt
Reports To:
Event Supervisor, Event Coordinator & All Managers
Approved Date:
10/01/2015
EEOC Category:
Service / Maintenance
i
Temporary
Position End 09/30/2016 Employee
Date: Signature:
General Summary:
Performs and monitors daily operational responsibilities including janitorial duties responsibilities and maintenance of the Brazos County Exposition
Complex including setting -up, cleaning and tearing -down events.
Essential Duties:
Operates light to moderate equipment such as tractors with implements, forklifts and skid steer loaders; Sets up/tears down rodeo equipment, horse
stalls, cattle ties, panels and pens; Sets up/tears down meeting and event rooms, including stages, dance Floors, tables, chairs and equipment and
assists with the soundlelectrical system setup and/or tear down; Cleans meeting and event rooms, including sweeping, vacuuming and taking out
trash; Cleans restrooms, Including using commercial chemicals to remove stains/odors and keeps them free of litter; Strips, waxes, buffs and scrubs
floors as needed and instructed. Keeps all floors dusted, mopped, and vacuumed; Changes light bulbs and distributes supplies as necessary; Assists
in painting and other maintenance projects as necessary; Raises flags daily, weather permitting, takes down flags before leaving unless otherwise
specified; Operates a vacuum cleaner and hand cleaning materials, supplies and equipment; Cleans windows, doors, floors, water fountains, and
furniture; Keeps air conditioning adjusted to use requirements; Empties and cleans waste receptacles and properly disposes of trash; Assists visitors
in a polite manner during events at the Exposition Complex; Keeps janitorial and storage areas clean and organized; Must be willing to work various
hours as needed including some nights, weekends, holidays, etc.; Communicates with Exposition Complex administrative assistant/secretary
regarding janitorial supply Inventory; Assists as necessary in inventory control including equipment and consumables; Assists in scheduling work,
creating assignments and/or monitoring work as necessary for part-time and/or temporary building attendants/staff.
Other Duties as assigned. (I%)
Su ervision
- -
Given: This is anon -supervisory position.
Required: High school graduation or its equivalent; or any eq uive
provides the required knowledge, skills and abilities.
Preferred:
Experience
Required: At least one year of related work experience
ombination of education and experience that
Preferred: Some experience in operating a tractor and/or related equipment
Certificates, Licenses,
Registrations
Required: Jone.
Physical Demands
Typical:
The physical demands described here are representative of those that most be met by an employee to
successfully perform the essential functions of this job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions. While performing the duties of this job, the
employee is regularly required to sit; use hand to finger, handle, or to feel; reach with hands and arms; bend
and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must
frequently lift and/or move objects weighing up to 100 pounds, such as bags of mulch and rocks. Specific
vision abilities required for this job include close vision, distance vision, and the ability to adjust focus.
Knowledge, Skills, &
Abilities___
Typical-
Safe operation of custodial and maintenance equipment, including the safe use of commercial cleaning
chemicals. Ability to follow oral and written instructions; ability to learn the proper use of janitorial equipment
and supplies; ability to make minor repairs; ability to communicate and work effectively with co-workers; ability
to perform physical and strenuous work; and an ability to understand and follow Brazos County safety policies.
Work Environment
Typical The work environment characteristics described here are representative of those an employee encounters
while performing the essential functions of this job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions. The noise level in the work environment is
frequently loud. The employee is constantly required to work closely with others as a part of a team to perform
multiple tasks simultaneously, and switch from one task to another. The employee is frequently required to
work under time pressures and meet deadlines. The employee may be exposed to extreme weather
conditions.
APPROVED
cj Ar
an 6e)nat � V� Duane Peters Date
County Judge
F_—__
Vol.
---Vol. 2 pg. %/���
Brazos County
Job Description
Last Updated: September 2012
N(C�_M0V41A
Pos . 13
Template Revision 1.20811512012
Class Number: 832 Title• Temporary Attendant, Building & Grounds (1040 hrs )
Pay Group: 09 Department: Exposition Complex
FLSA Status: Non Exempt Reports To: Event Supervisor, Event Coordinator & All Managers
Approved Date: 10/01/2015 EEOC Category: Service / Mainten�arccee
Position End rTemporary
Date: 09/30/2016 Employee
Signature:
General Summary:
_ - - —
Performs and monitors daily operational responsibilities including -- janitorial duties, responsibilities and maintenance of the Brazos County Exposition
Complex including setting -up, cleaning and tearing -down events.
Essential Duties:
Operates light to moderate equipment such as tractors with implements, forklifts and skid steer loaders; Sets uplies rs down rodeo equipment, horse
stalls, cattle ties, panels and pens; Sets up/tears down meeting and event rooms, including stages, dance floors, tables, chairs and equipment and
assists with the sound/electrical system setup and/or tear down; Cleans meeting and event rooms, including sweeping, vacuuming and taking out
trash; Cleans restrooms, including using commercial chemicals to remove stains/odors and keeps them free of litter; Strips, waxes, buffs and scrubs
floors as needed and instructed. Keeps all floors dusted, mopped, and vacuumed; Changes light bulbs and distributes supplies as necessary; Assists
in painting and other maintenance projects as necessary; Raises flags daily, weather permitting, takes down flags before leaving unless otherwise
specified; Operates a vacuum cleaner and hand cleaning materials, supplies and equipment; Cleans windows, doors, floors, water fountains, and
furniture; Keeps air conditioning adjusted to use requirements; Empties and cleans waste receptacles and properly disposes of trash; Assists visitors
in a polite manner during events at the Exposition Complex; Keeps janitorial and storage areas clean and organized; Must be willing to work various
hours as needed including some nights, weekends, holidays, etc.; Communicates with Exposition Complex administrative assistant/secretary
regarding janitorial supply inventory; Assists as necessary in inventory control including equipment and consumables; Assists in scheduling work,
creating assignments and/or monitoring work as necessary for part-time and/or temporary building attendants/staff.
Other Duties as assigned. (1 %)
Event
I
Given: This is a non -supervisory position.
Education
Required: High school graduation or its equivalent; or any equivalent combination of education and experience that
provides the required knowledge skills and abilities
Preferred:
I
Experience
— -.
Required: At least one year of related work experience.
Preferred:
Certificates, Licenses,
Registrations
Required: None.
Preferred:
sting a tractor and/or related equipment is preferred.
Physical Demands
Typical: The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions. While performing the duties of this job, the
employee is regularly required to sit; use hand to finger, handle, or to feel; reach with hands and arms; bend
and kneel; and talk and hear, The employee frequently is required to stand and walk. The employee must
frequently lift and/or move objects weighing up to 100 pounds, such as bags of mulch and rocks. Specific
vision abilities required for this job include close vision, distance vision, and the ability to adjust focus.
Knowledge, Skills, & J -T—
Abilities
Work Environment
Typical: Safe operation of custodial and maintenance equipment, including the safe use of commercial cleaning
chemicals. Ability to follow oral and written instructions; ability to learn the proper use of janitorial equipment
and supplies; ability to make minor repairs; ability to communicate and work effectively with co-workers; ability
to perform physical and strenuous work; and an ability to understand and follow Brazos County safety policies.
Typical: I The work environment characteristics described here are representative of those an employee encounters
while performing the essential functions of this job. Reasonable accommodations maybe made to enable
Individuals with disabilities to perform the essential functions. The noise level in the work environment is
frequently loud. The employee is constantly required to work closely with others as a part of a team to perform
multiple tasks simultaneously, and switch from one task to another. The employee is frequently required to
work under time pressures and meet deadlines. The employee maybe exposed to extreme weather
conditions.
APPROVED
�, � �tiQ I q Zalrs
dh 'ill O� Duane Pete s Date
County Judge
6;CoL � Py. ","3
Brazos County
Job Description
Last Updated: September 2012
ion Wca�ec5
Qhs• 112
Template e,s,.n 1.20911512012
Class Number:
832
Title:
Temporary Attendant, Building & Grounds (1040 hrs.)
Pay Group:
09
Department:
Exposition Complex
FLSA Status
Non Exempt
Reports To:
Event Supervisor, Event Coordinator & All Managers
Approved Date.
10/0112015
EEOC Category:
Service / Maintenance
Position End i Temporary
Date: 0 913 012 0 1 6 Employee
Signature:
General Summary:
----- E
Performs and monitors dallype
orational responsibilities including janitorial duties, responsibilities and maintenance of the Brazos County Exposition
Complex including setting -up, cleaning and tearing -down events.
Essential Duties:
_
Operates light to moderaterate equipment such as tractors with implements, forklifts and skid steer loaders; Sets up/tears down rodeo equipment horse i
stalls, cattle ties, panels and pens; Sets up/tears down meeting and event rooms, including stages, dance floors, tables, chairs and equipment and
assists with the sound/electrical system setup and/or tear down; Cleans meeting and event rooms, including sweeping, vacuuming and taking out
trash; Cleans restrooms, including using commercial chemicals to remove stains/odors and keeps them free of litter; Strips, waxes, buffs and scrubs !
floors as needed and instructed. Keeps all floors dusted, mopped, and vacuumed; Changes light bulbs and distributes supplies as necessary; Assists
in painting and other maintenance projects as necessary; Raises flags daily, weather permitting, takes down flags before leaving unless otherwise j
specified; Operates a vacuum cleaner and hand cleaning materials, supplies and equipment; Cleans windows, doors, floors, water fountains, and
furniture; Keeps air conditioning adjusted to use requirements; Empties and cleans waste receptacles and properly disposes of trash; Assists visitors
in a polite manner during events at the Exposition Complex; Keeps janitorial and storage areas clean and organized; Must be willing to work various
hours as needed including some nights, weekends, holidays, etc., Communicates with Exposition Complex administrative assistantlsecretary
regarding janitorial supply inventory; Assists as necessary in inventory control including equipment and consumables; Assists in scheduling work,
creating assignments and/or monitoring work as necessary for part-time and/or temporary building attendants/staff.
Other Duties as assigned. (1%)
Supervision
Received: Event Supervisor, Event Coordinator & All Managers
Given:
This is a non -supervisory position.
Education
Required:
High school graduation or its equivalent; or any equivalent combination of education and experience that
provides the required knowledge, skills and abilities.
Preferred:
Experience
Required:
At least one year of related work experience.
Prafarrarl•
Some exDerlence in operatlnq a tractor and/or related equipment Is preferred.
Certificates, Licenses,
Registrations
- Required: None.
Preferred:
Physical Demands
Typical: The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions. While performing the duties of this job, the
employee is regularly required to sit; use hand to fnger, handle, or to feel; reach with hands and arms; bend
and kneel; and talk and hear The employee frequently is required to stand and walk. The employee must
! frequently lift and/or move objects weighing up to 100 pounds, such as bags of mulch and rocks. Specific
vision abilities required for this job include close vision, distance vision, and the ability to adjust focus.
Knowledge, Skills, &
Abilities
Safe operation of custodial and maintenance equipment, including the safe use of commercial cleaning
chemicals. Ability to follow oral and written instructions, ability to learn the proper use of janitorial equipment
and supplies; ability to make minor repairs; ability to communicate and work effectively with co-workers; ability
to perform physical and strenuous work; and an ability to understand and follow Brazos County safety policies.
Work Environment
Typical: ;The work environment characteristics described here are representative of those an employee encounters
while performing the essential functions of this job. Reasonable accommodations may be made to enable
j individuals with disabilities to perform the essential functions. The noise level in the work environment is
frequently loud. The employee is constantly required to work closely with others as a part of a team to perform
multiple tasks simultaneously, and switch from one task to another The employee is frequently required to
I work under time pressures and meet deadlines. The employee may be exposed to extreme weather
conditions.
APPROVED
01) htt(� or- buate Peters ; e Date
5
Caurtty Judge
Class Number:
Pay Group:
FLSA Status:
Approved Date:
L, 15-
Brazos County TempJate ReNslon 11 Oil 512012
Job Description
Last Updated: September 2012
832 Title: Temporary Attendant, Building & Grounds (1040 hrs.)
+ - - T_ ____ , .- _ --
09 Department: Exposition Complex
Non Exempt i Reports To: Event Supervisor, Event Coordinator & All Managers
10/01/2015 EEOC Category: Service Maintenance
i
Position End Temporary
Date: 09/30/2016 Employee
i Signature:
tov t 6K/1—
General Summary:
Performs and monitors daily operational responsibilities including janitorial duties, responsibilities and maintenance of the brazes County Exposition
Complex including setting -up, cleaning and tearing -down events,
Essential Duties:
Operates light to moderate equipment such -as tractors with implements, forklifts and skid steer loaders; Sets up/team down rodeo equipment, horse
stalls, cattle ties, panels and pens; Sets up/tears down meeting and event rooms, including stages, dance floors, tables, chairs and equipment and
assists with the sound/electrical system setup and/or tear down; Cleans meeting and event rooms, including sweeping, vacuuming and taking out
trash; Cleans restrooms, including using commercial chemicals to remove stains/odors and keeps them free of lifter; Strips, waxes, buffs and Scrubs
floors as needed and instructed. Keeps all floors dusted, mopped, and vacuumed; Changes light bulbs and distributes supplies as necessary; Assists
in painting and other maintenance projects as necessary; Raises flags daily, weather permitting, takes down flags before leaving unless otherwise
specified; Operates a vacuum cleaner and hand cleaning materials, supplies and equipment; Cleans windows doors, floors, water fountains, and
furniture; Keeps air conditioning adjusted to use requirements; Empties and cleans waste receptacles and property disposes of trash; Assists visitors
in a polite manner during events at the Exposition Complex; KeepsjarritoriaJ and storage areas clean and organized; Must be willing to work various
hours as needed including some nights, weekends, holidays, etc.; Communicates with Exposition Complex administrative assistant/secretary
regarding janitorial supply inventory; Assists as necessary in inventory control including equipment and consumables: Assists in scheduling work,
creating assignments and/or monitoring work as necessary for part-time and/or temporary building attendants/staff.
Other Duties as assigned (1%)
Supervision
Received: Event Supervisor, Event Coordinator & All Managers
Given: This is a non -supervisory position.
Education
Required: I. High -sehooCgraduation or its equivalent; or any equivalent combination of education and experiencethat
provides the required knowledge, skills and abilities.
Preferred:
Experience
Required: At least one year of related work experience.
Preferred: 1 Some experience in operating a tractor and/or related equipment is preferred
Certificates, Licenses,
Registrations --- _ I - ----- --
Required: None.
Preferred:
lvol,:u
Physical Demands
physical h sical demands described v an employee to here are representative of those that must be met b
Typical: v to p y
successfully perform the essential functions of this job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions. While performing the duties of this job, the
employee is regularly required to sit; use hand to finger, handle, or to feel; reach with hands and arms; bend
and kneel; and talk and hear The employee frequently is required to stand and walk. The employee must
frequently lift and/or move objects weighing up to 100 pounds, such as bags of mulch and rocks. Specific
vision abilities required for this job include close vision, distance vision, and the ability to adjust focus. -i
Knowledge, Skills, &
Abilities
Work Environment
Typical: Safe operation of custodial and maintenance equipment, including the safe use of commercial cleaning
chemicals. Ability to follow oral and written instructions; ability to learn the proper use of janitorial equipment
and supplies; ability to make minor repairs; ability to communicate and work effectively with co-workers, ability
to perform physical and strenuous work; and an ability to understand and follow Brazos County safety policies.
Typical: The work environment characteristics described here are representative of those an employee encounters
white performing the essential functions of this job. Reasonable accommodations maybe made to enable
individuals with disabilities to perform the essential functions. The noise level in the work environment is
frequently loud. The employee is constantly required to work closely with others as a part of a team to perform
multiple tasks simultaneously, and switch from one task to another The employee is frequently required to
work under time pressures and meet deadlines. The employee maybe exposed to extreme weather
conditions.
APPROVED
0 h p"I � 0� Duane Pete s Date
County Judge
[V0I.Z2,Z(L- P9'—/-.I?-'--
_�
Class Number:
832
Title:
Temporary Attendant, Building & Grounds (1040 hrs.)
Pay Group:
09
Department: —
Brazos County Template Rovision 1.208/1512012
t+, • tgc.,
Job Description
Reports To:
Last Updated: September 2012
Approved Date:
10/01/2015
Class Number:
832
Title:
Temporary Attendant, Building & Grounds (1040 hrs.)
Pay Group:
09
Department: —
Exposition Complex
FLSA Status:
_
Non Exempt
Reports To:
Event Supervisor, Event Coordinator & All Managers
Approved Date:
10/01/2015
EEOC Category:
service/ Maintenance
Position End
Date:
09/30/2016
j Temporary
Employee
Signature:
General Summary:
!Performs and monitors daily operational responsibilities including janitorial duties, responsibilities and maintenance of the Brazos County Exposition
i Complex including setting -up, cleaning and tearing -down events.
Essential Duties:
Operates tight to moderate equipment such as tractors with implements, forklifts and skid steer leaders; Sets up/tears down rodeo equipment, horse
stalls, cattle ties, panels and pens; Sets up/tears down meeting and event rooms, including stages, dance floors, tables, chairs and equipment and
! assists with the sound/electrical system setup and/or tear down; Cleans meeting and event rooms, including sweeping, vacuuming and taking out
trash; Cleans restrooms, including using commercial chemicals to remove stains/odors and keeps them free of litter; Strips, waxes, buffs and scrubs
floors as needed and instructed. Keeps all Floors dusted, mopped, and vacuumed; Changes light bulbs and distributes supplies as necessary; Assists
in painting and other maintenance projects as necessary; Raises flags daily, weather permitting, takes down flags before leaving unless otherwise
specified; Operates a vacuum cleaner and hand cleaning materials, supplies and equipment; Cleans windows, doors, floors, water fountains, and
furniture, Keeps air conditioning adjusted to use requirements; Empties and cleans waste receptacles and properly disposes of trash; Assists visitors j
in a polite manner during events at the Exposition Complex; Keeps janitorial and storage areas clean and organized; Must be willing to work various
hours as needed including some nights, weekends, holidays, etc.; Communicates with Exposition Complex administrative assistant/secretary
regarding janitorial supply inventory; Assists as necessary in inventory control including equipment and consumables; Assists in scheduling work,
creating assignments and/or monitoring work as necessary for part-time and/or temporary building attendants/staff.
Other Duties as assigned. (1%0) _
Received: Event Supervisor, Event Coordinator & All Managers
Given: This is a non -supervisory position.
Education _--- --� --- — ---- _---_ -
Required: High school graduation or its equivalent; or any equivalent combination of education and experience that
provides the required knowledge, skills and abilities.
1 Experience
Required: -I At least one year of related work experience
Certificates, Licenses,
Registrations_ _
Required: None.
Preferred:
a tractor
voLU
APPROVED
On btw� 7�A��j.�Dm
DuanePeters
County Judge
Physical Demands
Typical:
The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions. While performing the duties of this job, the
employee is regularly required to sit; use hand to finger, handle, or to feel; reach with hands and arms; bend
and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must
frequently lift and/or move objects weighing up to 100 pounds, such as bags of mulch and rocks. Specific
vision abilities required for this job include close vision, distance vision, and the ability to adjust focus.
Knowledge, Skills, & — �---
-�-------- -- — ---
Abilities
Typical:
TyPlcal:
I Safe operation of custodial and maintenance equipment, including the safe use of commercial cleaning
chemicals. Ability to follow oral and written instructions; ability to learn the proper use of janitorial equipment
and supplies; ability to make minor repairs; ability to communicate and work effectively with cc -workers; ability
to perform physical and strenuous work; and an ability to understand and follow Brazos County safety policies.
Work Environment
Typical:
The work environment characteristics described here are representative of those an employee encounters
while performing the essential functions of this job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions. The noise level in the work environment is
frequently loud. The employee is constantly required to work closely with others as a pad of a team to perform
multiple tasks simultaneously, and switch from one task to another. The employee is frequently required to
work under time pressures and meet deadlines. The employee may be exposed to extreme weather
conditions.
APPROVED
On btw� 7�A��j.�Dm
DuanePeters
County Judge
t_ Brazos CountyPor.
• 1,� y� �J^1* Template Revision t208n5R012
Job Description
Last Updated:
aF
Class Number: 8108-1 Title: Scanner
Pay Group: 10-2 Department: Records Management
FLSA Status: Non -Exempt Reports To: Records Manager
Approved Date: 10/01/2015 EEOC Category: Office and Clerical
Position End Temporary
Date: 9/30/2016 Employee
Signature:
General Summary
-
Convert hard copy documents into electronic images via a scan process including all peripheral support and obligations.
Essential Duties:
I
1,
i
Prepare and scan hard copy documents.
Audit and track production.
.
Complete special projects as assigned to facilitate the management of county records.
•
Move boxes from 35 to 50 pounds.
•
Fully experienced in computer applications.
Other duties as assigned. Under direct supervision, this position is responsible for accurately scanning a high volume of pages
to convert printed material into digital images.
•
Responsible for transferring of paper records to an electronic version.
•
Prepares the paper records for scanning by removing all staples, paperclips, and non scanabie items.
li
Operates the electronic scanning equipment to produce computerized images of the original. Set scanner parameters as
identified for each job to ensure accurate handling per client specifications.
•
Audit completed process for accuracy.
Document production activity as required
Responsible for the timeliness, completeness, consistency, accuracy, and security of the documents.
.
Will maintain the confidentiality of each client by adhering to all State and Federal confidentiality laws as well as protect the
confidentiality of client information in accordance with company policies and legal requirements.
.
Communicate with direct report and team members to insure accuracy and completeness of all responsibilities.
Assist other team members with document preparation and all other duties as assigned by supervisor.
Train internal clients on scanner usage.
.
Special projects to facilitate the management of county records.
i
Received:
I Education
�
Required:
I High School diploma or GED
Preferred::
--- — -- ---- —1
Required: • One-year experience working in an office team environment.
One -veer noneral cmmnlder exnerienre
Registrations
Required: -None
Preferred:
Physical Demands ---
Typical: Ability to move around, sit for up to eight hours, and perform repetitive motion as
required by job needs.
• Ability to lift and carry 35 to 50 pounds.
Work Environment
Typical— Indoor climate controlled.
• Professional atmosphere requiring corresponding attire and attitude.
• Occasional activity in non -climate controlled warehouselstorage environment containing
levels of dust and possible allergens.
APPROVED
c Y) 1 6)al (- &C- Duane Peters �\J
County Judge Date
b: 0'.
8108-2
<k '"
Brazos County
Pay Group:
Job Description
Department:
Last Updated:
GF
Non -Exempt
Class Number:
8108-2
Title:
Scanner
Pay Group:
10-2
Department:
Records Management
FLSA Status:
Non -Exempt
Reports To:
Records Manager
Approved Date:
10/01/2015
EEOC Category: Office and Clerical
Position End
Date:
9/30/2016
Temporary
Employee
Signature:
l�
Assist other team members with document preparation and all other duties as assigned by supervisor.
Train internal clients on scanner usage.
• Special projects to facilitate the management of county records.
Po5. 2—
Template Revision 1.2 Gel; J2012
F—General summary:
• Convert hard copy documents into electronic images via a scan process including all peripheral support and obligations. l'
I
I
Essential Duties:
• Prepare and scan hard copy documents.
Audit and track production.,
• Complete special projects as assigned to facilitate the management of county records.
Move boxes from 35 to 50 pounds.
Fully experienced in computer applications.
• Other duties as assigned. Under direct supervision, this position is responsible for accurately scanning a high volume of pages
to convert printed material into digital images.
• Respon'sible for transferring of paper records to an electronic version.
I Prepares the paper records for scanning by removing all staples, paperclips, and non scanable items.
• Operates the electronic scanning equipment to produce computerized images of the original. Set scanner parameters as
identified for each job to ensure accurate handling per client specifications.
• Audit completed process for accuracy.
• Document production activity as required.
• Responsible for the timeliness, completeness, consistency, accuracy, and security of the documents.
• Will maintain the confidentiality of each client by adhering to all State and Federal confidentiality laws as well as protect the
confidentiality of client information in accordance with company policies and legal requirements.
• Communicate with direct report and team members to insure accuracy and completeness of all responsibilities.
Assist other team members with document preparation and all other duties as assigned by supervisor.
Train internal clients on scanner usage.
• Special projects to facilitate the management of county records.
Supervision
�~ Received'
From Records Management Director
Given:
NIA
i
• High School rllpl0ma or GtU
Experience
Required: One-year experience working in an office team environment.
One-year general computer experience.
Preferred:
Physical Demands_ i_ _
Typical: Ability to move around sit for up to eight hours, and perform repetitive motion as
required by job needs.
• Ability to lift and carry 35 to 50 pounds.
Knowledge, Skills, E
Abilities
Typical:
Work Environment
Typical: Indoor climate controlled.
• Professional atmosphere requiring corresponding attire and attitude.
• Occasional activity in non -climate controlled warehouse/storage environment containing
levels of dust and possible allergens.
APPROVED
LIZ
Cln Duane Pet6d Date
County Judge
Pg.
vol. _07 _ _�
Class Number: 8108-3
Pay Group:
10-2
FLSA Status:
Brazos County
Approved Date:
Job Description
;yy>°
OF
Last Updated:
Class Number: 8108-3
Pay Group:
10-2
FLSA Status:
Non -Exempt
Approved Date:
10/01/2015
Position End
9/30/2016
Date:
Employee
Signature:
�W; Ism
Title:
Scanner
Department:
Records Management
Reports To:
Records Manager
EEOC Category: Office and Clerical
Temporary
•
Employee
Signature:
/j,-
O
Move boxes from 35 to 50 pounds.
•
Template Revision 11 709/1512012
I. General Summary: i
j
Convert hard copy documents into electronic images via a scan process including all peripheral support and obligations. j
Essential Duties:
•
Prepare and scan hard copy documents. j
•
Audit and track production.
•
Complete special projects as assigned to facilitate the management of county records.
•
Move boxes from 35 to 50 pounds.
•
Fully experienced in computer applications.
•
Other duties as assigned. Under direct supervision, this position is responsible for accurately scanning a high volume of pages i
to convert printed material into digital images.
•
Responsible for transferring of paper records to an electronic version.
Prepares the paper records for scanning by removing all staples, paperclips, and non scanable items.
Operates the electronic scanning equipment to produce computerized images of the original. Set scanner parameters as
identified for each job to ensure accurate handling per client specifications. !
•
Audit completed process for accuracy.
•
Document production activity as required. I
Responsible for the timeliness, completeness, consistency, accuracy, and security of the documents. .I
•
Will maintain the confidentiality of each client by adhering to all State and Federal confidentiality laws as well as protect the
confidentiality of client information in accordance with company policies and legal requirements.
•
Communicate with direct report and team members to insure accuracy and completeness of all responsibilities.
Assist other team members with document preparation and all other duties as assigned by supervisor.
•
Train internal clients on scanner usage.
Special projects to facilitate the management of county records.
I
I
i
Supervision
Received: From Records Management Director j
I
Given: NIA
I !
Required: High School diploma or GED
Required: One-year experience working in an office team environment.
li • One-vear general computer experience_
Registrations
Required: None
Preferred:
Physical Demands
Typical: Ability to move around, sit for up to eight hours, and perform repetitive motion as
required by job needs.
. Ability to lift and carry 35 to 50 pounds.
Typical:
Indoor climate controlled.
• Professional atmosphere requiring corresponding attire and attitude.
• Occasional activity in non -climate controlled warehouse/storage environment containing
levels of dust and possible allergens.
APPROVED
1�_�-",� �1A
6
Oh C.6j0. -OrDuane Pete i Dite
County Judge
Brazos County
Job Description
•' Last Updated:
7 OF 11F
Class Number:
8108-4
Title:
Scanner
Pay Group:
10-2
Department:
Records Management
FLSA Status:
Non -Exempt
Reports To:
Records Manager
Approved Date:
10/01/2015
EEOC Category:
Office and Clerical
Position End
to convert printed material into digital images.
Temporary
Responsible for transferring of paper records to an electronic version.
Date:
9/30/2016
Employee
Operates the electronic scanning equipment to produce computerized images of the original. Set scanner parameters as
identified for each job to ensure accurate handling per client specifications.
Signature:l%Yla�
f0$. 4
Template ReNsion 12 0 811 92 012
General Summary: I
Ex erience
Convert hard copy documents into electronic images via a scan process including all peripheral support and obligations.
I
Essential Duties: I
One-year experience working in an office team environment.
One-year general computer experience.
Prepare and scan hard copy documents.
•
Audit and track production.
Complete special projects as assigned to facilitate the management of county records.
•
Move boxes from 35 to 50 pounds.
j
Fully experienced in computer applications.
•
Other duties as assigned. Under direct supervision, this position is responsible for accurately scanning a high volume of pages
to convert printed material into digital images.
•
Responsible for transferring of paper records to an electronic version.
•
Prepares the paper records for scanning by removing all staples, paperclips, and non scanable items.
•
Operates the electronic scanning equipment to produce computerized images of the original. Set scanner parameters as
identified for each job to ensure accurate handling per client specifications.
•
Audit completed process for accuracy.
•
Document production activity as required.
Responsible for the timeliness, completeness, consistency, accuracy, and security of the documents.
•
Will maintain the confidentiality of each client by adhering to all State and Federal confidentiality laws as well as protect the
SII
confidentiality of client information in accordance with company policies and legal requirements.
•
Communicate with direct report and team members to insure accuracy and completeness of all responsibilities.
Assist other team members with document preparation and all other duties as assigned by supervisor.
Train internal clients on scanner usage.
•
I
Special projects to facilitate the management of county records.
! Supervision �
Received: ! From Records Management Director
I
Given: I NIA
I
Education _
---- - r ---- ---- -- - ------- -- — --— --
Required: I High School diploma or GED
Preferred:
I
Vol. _a
Ex erience
I I
Required:0.
One-year experience working in an office team environment.
One-year general computer experience.
Preferred:
!
Vol. _a
Registrations
Required: None
Preferred:
Typical: . Ability to move around, sit for up to eight hours, and perform repetitive motion as
required by job needs.
Ability to lift and carry 35 to 50 pounds.
Typical:
Work Environment
Typical: . Indoor climate controlled.
. Professional atmosphere requiring corresponding attire and attitude.
. Occasional activity in non -climate controlled warehouseistorage environment containing
levels of dust and possible allergens.
APPROVED
On beh� 9� of� 2�! S
Duane Peter Date
County Judge
Class Number: 8108-5
Pay Group:
10-2
`T=,,:
Brazos County
iSry% Y?I�
Job Description
Position End
Last Updated:
Class Number: 8108-5
Pay Group:
10-2
FLSA Status:
Non -Exempt
Approved Date:
10/01/2015
Position End
9/30/2016
Date:
Complete special projects as assigned to facilitate the management of county records.
Ido r . S
Template Revision 1.2 0811512012
Title: Scanner
Department: Records Management
Reports To: Records Manager
EEOC Category: Office and Clerical
Temporary
Employee �^ / (�-r�t9+• `�
Signature:
General Summary:
•
Convert hard copy documents into electronic images via a scan process including all peripheral support and obligations.
Essential Duties: I
•
Prepare and scan hard copy documents.
•
Audit and track production.
•
Complete special projects as assigned to facilitate the management of county records.
•
Move boxes from 35 to 50 pounds.
•
Fully experienced in computer applications.
•
Other duties as assigned. Under direct supervision, this position is responsible for accurately scanning a high volume of pages
to convert printed material into digital images.
•
Responsible for transferring of paper records to an electronic version.
•
Prepares the paper records for scanning by removing all staples, paperclips, and non scanable items.
•
Operates the electronic scanning equipment to produce computerized images of the original. Set scanner parameters as
identified for each jab to ensure accurate handling per client specifications.
•
Audit completed process for accuracy.
•
Document production activity as required.
•
Responsible for the timeliness, completeness, consistency, accuracy, and security of the documents.
•
Will maintain the confidentiality of each client by adhering to all State and Federal confidentiality laws as well as protect the
confidentiality of client information in accordance with company policies and legal requirements.
•
Communicate with direct report and team members to insure accuracy and completeness of all responsibilities.
•
Assist other team members with document preparation and all other duties as assigned by supervisor.
•
Train internal clients on scanner usage.
•
Special projects to facilitate the management of county records.
SII eMision
Received: From Records Management Director
Given: N/A
Required: I One-year experience working in an office team environment. j
1 rinP-vPAr npnprnl nnTnutBr PYr1PrIP_IICO
vol.
Registrations
Required: � None
Preferred:
Physical Demands_
Typical: I Ability to move around, sit for up to eight hours, and perform repetitive motion as
required by job needs.
Ability to lift and carry 35 to 50 pounds.
Knowledge, Skills, &
Abilities
Typical:
Indoor climate controlled.
Professional atmosphere requiring corresponding attire and attitude.
Occasional activity in non -climate controlled warehouse/storage environment containing
levels of dust and possible allergens.
APPROVED
b n 6660 Duane Peters Date
County Judge
E0
�-lo Pg. � �--
W
Te mplale Ramsmst 2 001152012
Class Number:
messages:
1516
Title;
Brazos County
G
Job Description
Department:
Last Updated: September 2014
W
Te mplale Ramsmst 2 001152012
Class Number:
messages:
1516
Title;
I Intern, Detention Officer (Intake Release)
Pay Group:
10
Department:
Sheriff -Jail Admin.
FLSA Status:
Non Exempt
_
Reports To:
I Intake Sergeant
Approved Date:
10/01/2015
EEOC Category: Office and Clerical
Position End
Date:
— — —
09/3012016
Temporary
EmployeeSignature:
J
messages; and serves as publiclinmale liaison, including appropriately responding to letters and telephone calls regarding Incarcerated Inmates,
assisting the public in the Release Lobby. Assisting any other subdivislon of the Intake/Release department.
Other duties may be a55lgrled. AsslSling the IntaKelKeleaSe Stag; AWSting ine Oj=l clencS; Answers lne telephone, Including routing calls ant
taking messages; Performs duties of Publldlnmale Ilalson, including appropriately responding telephone calls regarding incarcerated inmates;
Performs miscellaneous duties, including writing memos; May assist with transporting inmates within and outside of facility; May fingerprint and
photograph prisoners; May assist Some Time Coordinator as necessary.
Education
j Required: High school greduatlon or Ifs equlveienl, end he enrolled in the inlernshlp class at a university.
Preferred:
Experience
Required;
To perform this lob successfully, an Individual must be able to perform each essential duly salisfactorlly. The
requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable
Required:
accommodations may be made to enable Individuals with disabilities to perform the essential functions.
Preferred:
Certificates, Licenses,
Registrations
Required:
___
Valid Texas Motor Vehicles operaiofsllcense.
vr) , Fig,
Ehysical Demands _
Typical:
The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable accommodations may be made to enable
Individuals with disabilities to perform the essential functions. While performing the duties of thisjob, the
employee is regularly requlred to sit; use hands to finger, handle, or feel; reach with hands and arms; bend and
kneel; and talk and hear. The employee frequently Is required to stand and walk. The employee must
frequently lift and/or move objects weighing up to 20 pounds, such as books and stacks of records, and
occasionally must lift and/or move objects weighing 100 pounds or more. Specinc vision abilities required by
this job Include close vlston, dlslance vision, peripheral vision, cater vision, and ability to adjust focus.
Knowledge, Skills, &
Abilities
Typical:
Ra duras and laws relating to Intake of inmates, standard office practices and procedures, and use of
computer software. Operate computers, including word processing software; read and understand legal
documents, letters, and memos; operate office equipment, communicate effectively, both orally and in wdting;
and maintain effective working relationships with co-workers, county employees, and the general public.
Work Environment
Typical:
The work envlronment charactedstics described here are representative of those an employee encounters
while performing the essential functions of this Job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions. The noise level in the work environment is usually
high. While performing the essential duties of this job, the employee Is constantly required to perform tedious
and exacting tasks. The employee is frequently required to perform multiple tasks simultaneously and to work
closely with others a pad of a team. The employee may experience the threat of danger or physical abuse and
may be required to respond to emergency situations.
APPROVED
QY1 "isr uane Peters DaW
County Judge
1Z
INTERLOCAL AGREEMENT
EMERGENCY MEDICAL AMBULANCE SERVICE
THIS INTERLOCAL AGREEMENT is hereby made and entered into by and among the CITY
OF BRYANT, TEXAS, a home rule municipal corporation ("Bryan"), CITY OF COLLEGE STATION,
TEXAS, a home rule municipal corporation ("College Station') and BRAZOS COUNTY, TEXAS
("County"), each acting by and through its duly authorized agents;
WHEREAS, the respective participating governments (the "Parties") are authorized by the
Interlocal Cooperation Act, Texas Government Code, Chapter 791, to enter into ajoint agreement for the
performance of the governmental function of providing Emergency Medical Ambulance Services; and
WHEREAS, Bryan, College Station and County are authorized under Chapter 774 of the Texas
Health & Safety Code to contract with each other to provide Emergency Medical Ambulance services;
and
WHEREAS, Bryan and College Station have already been providing Emergency Medical
Ambulance services to the County according to the geographic areas as defined as "Automatic Mutual
Aid Response Districts" referenced in the Automatic Mutual Aid Agreement between Bryan and College
Station;
NOW, THEREFORE, the parties, in consideration of the mutual covenants and conditions
contained herein, agree as follows:
SCOPE
1. Bryan and College Station shall provide Emergency Medical Ambulance Services to any person
who requests it within their respective Automatic Mutual Aid Response District for which
Bryan and College Station are assigned responsibility referenced in the Automatic Mutual Aid
Agreement between Bryan and College Station. (See Exhibit "A," a map of the Automatic
Mutual Aid Response Districts indicating the corporation limits of each city as updated on or
after 2005).
All requests for services under this Agreement shall be through the 9-1-1 Emergency
Communications District and the College Station Communication Center, which dispatches
police and fire units respectively for Bryan/County and College Station.
3. Bryan and College Station reserve the right to refuse to answer any call pursuant to this
----- --Agreement-if-their-respective Fire -Chief or -his -or -her designee -reasonably determines -that -the
health, safety, or welfare of their city would be endangered by dispatching personnel or
equipment outside of its corporate limits.
4. Bryan and College Station will maintain emergency medical equipment and licensed personnel
in compliance with Subchapter C of Chapter 773 Health & Safety Code and will perform all
— - __ actMities rereIated-toflusAgreement-ia nccr4ance with tfie regulations promulgated by the-Teexas ---
Department of State Health Services. Bryan and College Station will provide to the County,
notwithstanding any HIPAA restrictions, an electronic copy of each run taken outside the
corporation limits of each city, respectively, on a quarterly basis upon request. A "run' is
defined as a single medical incident regardless of the number of EMS or other apparatus that
respond(s).
0:/6 INTERLOCAL AGREEMENTS/BRAZOS COUNTY BRYAN/EMS/2015 f PAGE 1 OF 6
Vol. �I
PAYMENTS
5. County shall pay Bryan and College Station the following amounts for such Emergency Medical
Ambulance Services on a quarterly basis according to the following schedule:
FY 2015
For FY 2015, a collective total of Three Hundred Forty -Three Thousand Four Hundred Twenty Two and
no/1.00 Dollars ($343,422.00) annually:
Pavment Due Date Quarter for which Payment is made
October 1, 2014 October—December, 2014
January 2, 2015 January — March, 2015
April 1, 2015 April — June, 2015
July 1, 2015 July— September, 2015
FY 2016
Amount
$ 45,443.50 (Bryan)
$ 40,412.00 (College Station)
$ 45,443.50 (Bryan)
$ 40,412.00 (College Station)
$ 45,443.50 (Bryan)
$ 40,412.00 (College Station)
$45,443.50 (Bryan)
$40,412.00 (College Station)
For FY 2016, a collective total of Four Hundred Twenty -Eight Thousand Four Hundred Eighty and
no/1.00 Dollars ($428,480.00) annually:
Payment Due Date
Quarter for which Payment is made
Amount
October 1, 2015
October—December, 2015
$ 53,560.00 (Bryan)
$ 53,560.00 (College Station)
January 2, 2016
January—March, 2016
$ 53,560.00 (Bryan)
$ 53,560.00 (College Station)
April 1, 2016
April—June, 2016
$ 53,560.00 (Bryan)
$ 53,560.00 (College Station)
July 1, 2016
July — September, 2016
$ 53,560.00 (Bryan)
$ 53,560.00 (College Station)
0:/6 INTERLOCAL AGREEMENTS/BRAZOS COUNTY BRYAN/EMS/20/15 PAGE 2 OF 6
Vol.._aC_�� !'g,
FY 2017
For FY 2017, a collective total of Five Hundred Thirty -Three Thousand Six Hundred Fifty -Six and
no/1.00 Dollars ($533,656.00) annually:
lament Due Date Quarter for which Pavment is made Amount
October 1, 2016 October —December, 2016 $ 66,707.00 (Bryan)
$ 66,707.00 (College Station)
January 2, 2017 January — March, 2017 $ 66,707.00 (Bryan)
$ 66,707.00 (College Station)
April 1, 2017 April—June, 2017 $ 66,707.00 (Bryan)
$ 66,707.00 (College Station)
July 1, 2017 July — September, 2017 $ 66,707.00 (Bryan)
$ 66,707.00 (College Station)
6. The County must make all payments to Bryan and College Station for these services from
current revenues.
TERM AND TERMINATION
This Agreement term shall be for Emergency Ambulance Services provided by Bryan and
College Station for a term to begin retroactively on October 1, 2014, through midnight on
September 30, 2017. This Agreement shall go into effect immediately upon proper approval of
all parties, shall be applied retroactively starting on October 1, 2014 and shall terminate
September 30, 2017. A party to this Agreement shall have the right to terminate this
Agreement, without cause, upon thirty (30) days' written notice of such termination. Further,
should the Agreement be terminated, the rights and obligations of the Parties hereunder shall
terminate, except those rights and obligations that have accrued under this Agreement prior to
the date of termination shall survive.
W141TIM9
8. All notices issued between parties to this agreement shall be in writing. All notices shall be
deemed given on the date personally delivered, faxed, or deposited in the U.S. mail to the
Bryan: City of Bryan
P.O. Box 1000
Bryan, Texas. 77805
Attn: Randy McGregor, Fire Chief
College Station: City of College Station
P.O. Box 9960
300 Krenek Tap Road
College Station, Texas. 77842
Attn: Eric Hurt, Fire Chief
0:/6 LNTERLOCAL AGREEMENTS/BRAZOS COUNTY BRYAN/BMS/2015
I
Pg:
PAGE 3 GF 6
County: Brazos County
200 S. Texas Ave, Suite 332 Bryan, Texas 77803
Bryan, Texas 77803
Attn: County Judge Duane Peters
DEFENSE OF CLAIMS
9. Subject to the limitations as to damages and liability under the Texas Tort Claims Act, and
without waiving its governmental immunity, each party to this Agreement agrees to hold
harmless each other, its governing board, officers, agents and employees for any liability, loss,
damages, claims or causes of action caused, or asserted to be caused, directly or indirectly by
any party to this Agreement, or any of its officers, agents or employees as a result of its
performance under this agreement. If any party to this contract is sued by a third party for any
acts or omissions arising from the performance of this Agreement, the parties agree that the
governmental unit that would have been responsible for furnishing the services in the absence of
the Agreement is responsible for any civil liability that arises from the furnishings of those
services except for personal injury, personnel and/or retirement benefits of the personnel of the
responding city, and/or damage to or resulting from use of any equipment of the responding
city.
AUSCELLANEOUS
10. If any provision of the Agreement shall be held to be invalid, illegal, or unenforceable by a court
or other tribunal of competent jurisdiction, the validity and enforceability of the remaining
provisions shall not in any way be affected or impaired thereby. The parties shall use their best
efforts to replace the respective provisions or provisions of this Agreement with legal terms and
conditions approximating the original intent of the parties.
11. All parties to this Agreement agree that payment for the performance recited herein will be
payable from current revenues available to such paying party.
12. This Agreement is the entire agreement among Bryan, College Station and the County relating
to the provision of Emergency Medical Ambulance Services and supersedes any and all prior
agreements, arrangements, or understandings, whether written or oral.
13. This Agreement is for the benefit of the parties to this Agreement, and does not confer any
rights on any third parties.
--- --- 14—No amendment
to -this -Agreement shall -be -effective -or binding unless -and until -it -is reduced -to -------
writing and signed by the authorized representatives of all parties.
15. This Agreement has been made under and shall be governed by the laws of the State of Texas.
This Agreement and all matters related thereto shall be performed in Brazos County, Texas. The
venue of any lawsuits arising out of this Agreement shall be in Brazos County, Texas.
16. Failure of any party to enforce a provision of this Agreement shall not constitute a waiver of that
provision nor in any way affect the validity of this Agreement or the right of any party to
enforce each and every provision hereof. No term of this Agreement shall be deemed waived or
breach excused unless the waiver shall be in writing and signed by the part(ies) claimed to have
waived. Furthermore, any consent to or waiver of a breach will not constitute consent to or
waiver of or excuse of any other different or subsequent breach.
0:/6 INTERLOCAL AGREEMENTS.!BRAZOS COUNTY BRYAN/EMS/2015 PAGE 4 OF 6
1
Vol.
17. This Agreement may be executed in a number of identical counterparts, each of which shall be
deemed an original for all purposes.
NOW THEREFORE, this Agreement is made and entered into this day of
2015, by and between Bryan, College Station and Brazos County.
City of Bryan City of College Station Brazos County
Jason P. Biensk ,Mayor Nancy Berry, Mayor Duane Pet A, County �uidge
on '6a4l q o.L
ATTEST: ATTEST: ATTEST:
C�C
Mary Lynne Stratta Sherry Mashburn KarenMuQueen
City Secretary City Secretary County Clerk
APPROVED AS TO FORM:
Janis K. Hampton Carla Robinson William Ballard
City Attorney City Attorney Assistant County Attorney
City of Bryan, Texas College Station, Texas Brazos County, Texas
016 INTERLOCAL AGREEMENTS/BRAZOS COUNIY BRYAN/EMS/2015 PAGE 5 OF 6
vol.
0:/6 INTERLOCAL AGREEMENTS/BRAZOS COUNTY BRYAN/EMS/2015 PAGE 6 OF 6
Vol. _ G Pt4 �� —
17. This Agreement may be executed in a number of identical counterparts, each of which shall be
deemed an original for all purposes.
NOW THEREFORE, this Agreement is made and entered into this day of
, 2015, by and between Bryan, College Station and Brazos County.
City of Bryan
Jason P. Bienski, Mayor
ATTEST:
Mary Lynne Stratta
City Secretary
APPROVED AS TO FORM:
City of College Station
Nancy Berry, Mayor
ATTEST:
Sherry Mashburn
City Secretary
Janis K. Hampton Carla Robinson
City Attorney City Attorney
City of Bryan, Texas College Station, Texas
Brazos County
l�
Duane Pet County(udge
0 b� \40
ATTEST:
Karen McQueen
County Clerk
--=T dUrriBallard
Assistant County rney
Brazos County, Texas
016 INTERLOCAL AGREEMENTS/BRAZOS COUNTY BRYAN/EMS/2015 PAGE 5 OF 6
vol. i3 (v—. a'g,.
17. This Agreement may be executed in a number of identical counterparts, each of which shall be
deemed an original for all purposes.
NOW THEREFORE, this Agreement is made and entered into this day of
2015, by and between Bryan, College Station and Brazos County.
City of Bryan
Jason P. Bienski, Mayor
ATTEST:
Mary Lynne Stratta
City Secretary
APPROVED AS TO FORM:
Janis K. Hampton
City Attorney
City of Bryan, Texas
City of College Station
Nancy Berry, Mayor
ATTEST:
Brazos County
Duane Pete Coont� ge
off)' bees D�
04-o Yew
C
L
Sherry Mashburn 'Karen McQueen
City Secretary County Clerk
Carla Robinson
City Attorney
College Station, Texas
William Ballard
Assistant County Attorney
Brazos County, Texas
0:/6 INTERLOCAL AGREEMENTS/BRAZOS COUNTY BRYAN/EMS/2015 / PAGE 5 OF 6
vol.
13
INDIGENT HEALTH CARE AGREEMENT
This Indigent Health Care Agreement ("Agreement") is entered into by and between
BRAZOS COUNTY acting by and through its duly elected COURT OF
COMMISSIONERS (hereinafter "County") and the BRAZOS VALLEY COUNCIL -OF
GOVERNMENTS (hereinafter "BVCOG").
The purpose of the Agreement is to provide for the administration of the heath care
program for eligible Brazos County residents pursuant to the Indigent Health Care and
Treatment Act, Texas Health &Safety Code, Chapter 61 (the "Act").
The parties mutually agree as follows:
In compliance with the Indigent Health Care and Treatment Act ("Act"), County agrees to
provide basic health care assistance to eligible County residents by reimbursing
providers of services to households who meet the requirements of the Act, the Texas
Department of State Health Services regulations and the Texas Administrative Code
Title 25, Chapter 14. County enters into this agreement with the BVCOG to share the
costs of the regional administration of the Indigent Health Care Program.
RATES FOR REIMBURSEMENT
The County agrees to pay the County's share of the cost of the administration of the
County Indigent Health Care (CIHC) Program for eligible Brazos County residents.
County agrees to pay BVCOG $ 96,700.00 ("Funds") for the 2016 fiscal year, October 1,
2015 through September 30, 2016, in quarterly installments.
RESPONSIBILITIES OF BVCOG
For and in consideration of the funding provided by the County, the BVCOG agrees to
administer the Brazos County Indigent Health Care Program in compliance with the Act
and pursuant to the regulations of the Texas Department of State Health Services and
the Texas. Administrative Code, Title 25, Chapter 14, by providing:
Written minimum eligibility standards and application, documentation, and
verification procedures to determine eligibility for indigent health care under
the Act.
2. An annual review no later than the beginning of a state fiscal year of the
County eligibility standards and a reasonable notice of the standards to the
public.
3. An application procedure including forms and notification of the procedure to
the public.
2016 CIHCAgreement
BRAWS County — BVCOG
2
4. Intake services in Brazos County at least once a month.
5. Assistance to applicants in the accurate completion of the application process
including all needed verifications, documentation, and supplemental
information.
6. Screening, assessment, and determination of each applicant's eligibility for
indigent health care.
7. An explanation to the applicant, if approved, of the obligation to report any
change in income or resources that might affect the applicant's eligibility and
the possible penalties under the law for failure to report such a change.
8. A decision regarding acceptance or denial of the application not later 14`"
than the day after the date on which the BVCOG receives a complete
application, and a written notification of the decision to the applicant,
including the reason for any denial, the process for resubmitting an
application at .any time circumstances justify a redetermination of eligibility,
and an explanation of the appeals procedure.
9. An administrative hearing procedure with appropriate due process
considerations, notification forms, and an appeals process for individuals or
households whose application has been denied.
10. Retention of all records relating to an application at least until the end of the
third complete state fiscal year following the date on which the application is
submitted.
11. A response to all inquiries regarding the program pursuant to the Texas
Public Information Act, Texas Government Code Chapter 552.
12. An annual written review of the program's management and operation.
13. A review of the eligibility of each household at least once every six (6)
months.
14. A list of eligible Brazos County residents distributed to each provider once
every six (6) months.
15. A review of all bills submitted to BVCOG by the medical provider(s) to verify
accuracy and the eligibility of the patient.
16. Remittance to the County of bills that have been reviewed and approved for
payment to the medical provider.
2016 CLHC Agreement
BRAZOS County — BVCOG
RESPONSIBILITIES OF THE COUNTY
For and in consideration of the services provided by BVCOG, the County will provide:
1. Payment in accordance with the payment standards of the Act for services
determined by BVCOG to be an accurate rendering of services to an eligible
patient.
2. Payment of BVCOG'S cost to administer Brazos County's portion of the
indigent health care program on a quarterly basis.
3. An audit of the program
4. Responsibility for payment of services in accordance with the Indigent Health
Care and Treatment Act.
5. Payment for County's pro rata share of outside audit services, if necessary.
Mr: MA
This Agreement is for one (1) year, from October 1, 2015 until September 30, 2016.
CANCELLATION
This Agreement may be cancelled by either of the parties hereto upon sixty (60) days
written notice.
AUDIT
BVCOG agrees that County, or its designated representative, shall have the right to
review and to copy any records and supporting documentation pertaining to the
performance of this Agreement. BVCOG agrees to maintain such records for possible
audit for a minimum of three (3) years after the termination date of this Agreement,
unless a longer period of records retention is stipulated. BVCOG agrees to allow the
auditor(s) access to such records during normal business hours and to allow interviews
of any employees who might reasonably have information related to such records.
BVCOG agrees that County, or its designated representative, shall further have the right
to review and to copy any records and supporting documentation for prior years in which
County provided funds to the BVCOG under prior Agreements. Any audit will be
conducted by County personnel or an independent third party, as determined by the
Brazos County Commissioners Court. If the Brazos County Commissioners Court
determines that the audit will be conducted by an independent third party, all costs and
expenses associated with said audit will be solely paid for by the COUNTY.
Annual financial statements (audited if available) are available to the Brazos County
upon request within six (6) months of completion.
Vol. _ �� nq ��_�
2016 C111C Agreement 4
BRAZOS County — BVCOC
ALTERNATIVE DISPUTE RESOLUTION
The parties agree that, in the event that suit is filed by either of them based on or
pertaining to this Agreement, they shall submit this dispute to mediation as described in
Section 154.023 of the Texas Civil Practices and Remedies Code. The parties further
agree that the results of the mediation will not be binding on the parties. The parties shall
have the right to undertake proceedings in a court of proper jurisdiction.
INDEMNITY
Any monetary loss suffered by the County from ineligible clients, mistake, fraud or other
conditions can be recovered from the BVCOG only to the extent of available insurance.
AMENDMENT
This Agreement shall be automatically amended by the amendments made to the Act by
the State Legislature. In all other respects, this Agreement may be modified, amended,
altered or extended only by a written amendment signed by the parties.
GOVERNING LAW
This Agreement shall be executed in and shall be governed by the laws of the State of
Texas. Venue shall be in Brazos County, Texas.
FURTHER ASSURANCES
Each parry hereto agrees to perform any further acts and to execute and deliver any
further documents, which may be necessary to carry out the provisions of this
Agreement.
FORCE MAJEURE
Neither party shall be liable for any failure or delay in performance under this Agreement
(other than for delay in the payment of money due and payable hereunder) to the extent
said failures or delays are proximately caused by causes beyond that party's reasonable
control and occurring without its fault or negligence, including, without limitation, failure
of suppliers, subcontractors, and software providers, phone and internet service
providers, carriers, or other parties to substantially meet its performance obligations
under this Agreement, provided that, as a condition to the claim of nonliability, the party
experiencing the difficulty shall give the other prompt written notice, with full details
following the occurrence of the cause relied upon and an expected date when
obligations under this Agreement will be resumed.
SEVERABILITY
If any clause or provision hereof is invalid, unenforceable or illegal under present or
future laws, or held to be invalid by a court of competent jurisdiction, the validity and
enforceability of the remaining provisions or portions hereof shall not be affected.
2016 CIHC Agreement
BRAZOS County — BVCOG
ENTIRE AGREEMENT
This Agreement contains the entire agreement between the parties. There are no
representations, agreements, arrangements or understandings, oral or written, between,
or among the parties hereto, relating to the subject matter of the Agreement, which are
not fully expressed herein.
FISCAL FUNDING
Notwithstanding any provisions contained herein, the obligations of the County under
this Agreement are expressly contingent upon the availability of funding for each item or
obligation contained herein for the term of the Agreement and any extension thereto.
BVCOG, or any other person or entity directly or indirectly employed by the BVCOG or
any other person or entity to whom the BVCOG may be liable to, shall have no right of
action against the County in the event the county is unable to fulfill its obligations under
this Agreement as a result of lack of sufficient funding for any item or obligation from any
source utilized to fund this Agreement or failure to budget or authorize funding for this
Agreement during the current or future fiscal years. In the event that the County is
unable to fulfill its obligations under this Agreement as a result of lack of sufficient
funding, or if funds become unavailable, the County may, in its sole discretion, provide
funds from a separate source or may, in its sole discretion, terminate this Agreement by
written notice to the BVCOG at the earliest possible time under the circumstances.
EFFECTIVE the ks day o&bW-2015
BRAZOS COUNTY
By: Dateq/ 15
L -)n rr of -Jud uane Pet6ds
BRAZOS VALLEY COUNCIL OF GOVERNEMENTS
By: to q-zz-/S
Fps Tom Wilkinson, Jr.
Executive Director
Personnel and Payroll Contract Between
i�
Brazos County and Community Supervision & Corrections Department
PERSONNEL & PAYROLL SERVICES:
The purpose of this Contract is to establish the Personnel and Benefit services that Brazos County, hereinafter
referred to as the "County", will provide to the Brazos County Community Supervision and Corrections
Department, hereinafter referred to as the "Department". This contract is pursuant to Title 2, Subtitle F, Chapter
76 of the Texas Government Code.
The following services will be provided by the County as directed by the Department:
1.) Orientation - All new employees will meet with the County's Human Resources Department within
three days of employment. At that time, the Human Resources Department will cover the County
Personnel Handbook, retirement, direct deposit and other beneficial programs that are available to the
employee through the County. The employee will also fill out required paperwork, i.e.: W-4, 1-9,
beneficiary paperwork for retirement, etc. The Human Resources Department will assign the employee
an employee number.
2.) Payroll Files - The County's Human Resources Department will process and enter personnel
information in the County's computer system as directed by the Department.
3.) Reporting - The County will process and report required information to the U.S. Department of Labor
Statistics, to the Texas Employment Commission and to the Office of the Attorney General.
4.) Payroll - The County will process payroll and issue checks or deposit funds directly into the
employee's banking account. The County will process and track leave time for employees of the
Department in the financial software system. The County will process and disburse all deductions.
5.) Taxes - The County will process the FICA, Medicare and Federal Tax Deposit. The County will
process and file the 941 Employer's Federal Quarterly Tax Return. The County will balance, process
and file W -2's.
6.) Retirement - The County will process and disburse the payment to the Texas County and District
Retirement System.
7.) Unemployment - The Department falls under the umbrella of the County in regards to unemployment.
The County is a reimbursable employer, which means the County reimburses the Texas Employment
Commission based on the amount they pay out to past employees. The County will provide the
Department with an itemized list of all unemployment benefits paid to former employees of the
Department upon receipt of the invoice from the Texas Employment Commission. Once the
--- - --Department-has-approved-of-the-expense,-the-County-will process -and -remit -full -payment -to -the Texas ---
Employment Commission charging the Department for its portion of the expense.
8.) Information - Upon request by the Department, the County will provide information to the Department
that relates to the services described in this contract.
9.) Insurance - The County will process and remit monthly payments to ERS based on the Department's
employee's lnsurai5 a Deductions -The County will reconcile monthly to ERS to insure decuctions are
set up correctly.
The Department will provide the following:
1.) Personnel Action Form - The Department will provide Personnel Action Forms to the County Human
Resources Department for any changes that should be made in the employee's payroll file.
2.) Payroll - The employees of the Department will record hours to be paid on the electronic timesheet
either manually or by the time clock. The Departments assigned payroll officials should review, make
Fvoi--��L
Pg, SSL]
Personnel and Payroll Contract Between
Brazos County and Community Supervision & Corrections Department
changes if necessary and approve the timesheets. The Department is responsible for recording leave
time taken on the electronic timesheets. The Department is responsible for all hours reported.
3.) Retirement — The employees of the Department will participate in the Texas County and District
Retirement System. The Department employees will comply with the rules and procedures prescribed
by the Texas County and District Retirement system and will receive the same benefits accorded
County employees. The Department agrees to pay the same rate established by Commissioner's Court
for County employees as retirement benefits.
4.) Insurance — The Department shall submit all information required by Section 1551.321, Insurance
Code, in the manner and form prescribed by the Employee Retirement System of Texas. The
Department will provide the County with employee benefit summaries as changes occur with
employees. The Department will provide the County with the Monthly Insurance Reconciliation report
when it is available from ERS.
5.) Compliance — The Department will be responsible for compliance with all federal, state and local laws
and regulations regarding terms of employment, wages paid, and any applicable labor and
discrimination laws.
6.) Worker's Compensation — The employees of the Department will be covered by the state for worker's
compensation purposes.
7.) Information — Upon request by the County, the Department will provide information to the County that
relates to the services described in this contract.
This contract is in effect beginning 0&4:� of,, I S and will remain in effect until such time
as either party gives 30 days written notice A the other party of the intention to terminate.
The venue of this contract is in Brazos County, Texas, and this contract shall be governed by and in
accordance with the laws of the State of Texas.
Honorable Duane Pet rs, Brazos ounty Judge
Dir
--------- ----
Honorable Travis Bryan III, Judger
272nd Judicial District Court
LVL
Jenni ei Goerig, ector
Brazo C'ounty Community Supervision and
Corrections Department
Date
q ^ `(" / S
Date
8(2b(►S
Date
vol. d Iv P9 �/�
STATE OF TEXAS
COUNTY OF BRAZOS
Glen Mills
Residential Services
September 1. 2015 —August 31. 2016
This Agreement is entered into by and between the Brazos County Juvenile Board, at the request of and
on behalf of the Brazos County Juvenile Services Department (collectively referred to as "Juvenile
Probation') and Glen Mills, licensed to provide child care services by the Texas Department of Family
and Protective Services, Texas Department of State Health Services, Texas Juvenile Justice Department,
and/or any other appropriate State agency with licensure or regulatory authority over this facility
("Service Provider").
ARTICLE I
PURPOSE
1.01 The purpose of this Residential Services Agreement is to provide Juvenile Probation with long
term residential care for child alleged or adjudicated to have committed delinquent conduct or
Conduct indicating a need for supervision.
ARTICLE II
TERM
2.01 The term of this Agreement is for twelve (12) months, commencing September 1, 2015, and
ending August 31, 2016. It shall be automatically renewed for one year terms thereafter,
commencing September 1" and ending August 31", unless one party notifies the other in
writing, at least thirty (30) days prior to the expiration of said term, of its intention to not renew
this Agreement.
2.02 The terms of this Agreement shall be extended until such time as all services which have been
requested by Juvenile Probation, and are pending on the termination date in section 2.01 above,
have been performed.
SERVICES
3.01 Service Provider will perform the following services:
---------A--Provide-basis-residential-services,—including=standard-supervision-by-qualified-aduIts,
----
food and snacks, recreation, allowances, personal hygiene items, haircuts,
transportation, school supplies, room, (rent, utilities, maintenance, telephone) and
miscellaneous, as ordered by Juvenile Probation.
B. Provide and document paraprofessional counseling, off -campus visits or furloughs,
major incidents and worker contracts. Any and all costs associated with off -campus
visits or furloughs will be paid by the parent or guardian.
LJ _11:7,_11
_ Page 1 of 1
Pg. _�/7_
C. Initiate and document meetings and attempted meetings among Service Provider,
Juvenile Probation staff and contracted children for the purpose of justifying continued
placement. Justification will be done at a minimum of every ninety (90) days. A copy of
the placement justification will be submitted to the Placement Supervisor within ten
(10) working days.
D. Ensure that the child's parents(s) or legal guardian(s), Juvenile Probation, and
specifically the Placement Supervisor are notified if a child in placement makes an
unauthorized departure, becomes seriously ill, or is involved in a serious accident. The
Probation Officer and parents will be informed immediately if during working hours.
After normal working hours, the Juvenile Department Center will be notified as well as
the parents. In the event of serious illness or accident and for any required follow-up
care Service Provider shall be responsible for having the child transported to the nearest
hospital or emergency care facility.
E. Provide to Juvenile Probation's Placement Supervisor a written individual
Treatment/Care Plan developed in concert with the client and mutually agreed upon by
the appropriate Service Provider staff and the Probation Officer within thirty (30) days
of placement. Said Individualized Treatment/Care Plan shall include measurement of
progress toward goals in the following nine (9) domains: medical; safety and security;
recreational; educational; mental/behavioral health; relationship; socialization;
permanence; parent and child participation.
F. Initiate and document meetings to review the individualized Program Plan with the child
and the assigned Juvenile Probation Officer at reasonable intervals, not to exceed ninety
(90) days, to assess the child's progress toward meeting goals set forth, making
modifications when necessary, and determining the need for continued placement
outside of the child's natural home. The Individualized Program Plan shall contain the
reasons why the placement may benefit the client; shall specify behavioral goals and
objectives being sought for each client; shall state how the goals and objectives are to
be achieved in the placement; shall state how the parent(s), guardian(s), and where
possible, grandparents and other family members will be involved in the program plan
to assist in preventing or controlling the child's objectionable behavior.
G. Maintain copies of the original Individualized Program Plan and the periodic reviews.
H. Provide the Placement Supervisor with a written report of the child's progress on a
monthly basis in a Monthly Progress Report.
I. Document and maintain records of all goods and services provided to contracted
children. These records shall contain, but are not limited to: hours of service provided,
number of children served, average length of stay per client, total hours of counseling or
- — - - - —
--treatment-provided- -These- records -shall -be -made -available -to-Juvenile-Probation-for
periodic inspection.
J. Document and maintain records pertaining to the effectiveness of goods and services
provided to contracted children. These records shall contain, but are not limited to
percentage of youth in program successfully achieving set education goals, percentage
of youth achieving set vocational goals, percentage of youth achieving set social skills
goals, percentage of youth demonstrating overall progress, number and type of
7 Page 2 of 2
vol. _�—� U9. —
investigations made by the Department of Family and Protective Services or any law
enforcement agency due to reports of abuse and/or neglect. These records shall be
made available to Juvenile Probation for periodic inspection.
K. Any and all medical/psychiatric treatment required to meet the needs of the child, as
well as clothing, or other expenses not provided for in Service Provider's program, shall
be the sole responsibility of said child's parent(s), guardians) or court ordered
appointed conservator, to be paid by either personal payment, health insurance or
Medicaid coverage. However in no case shall a child be denied any needed
medical/psychiatric treatment or clothing due to the inability to pay.
3.02 Service Provider will provide or perform the following:
A. Daily Living Skills.
1. The Service Provider shall teach each child basic living and social skills such that they are able to
appropriately care for themselves and function in the community.
B. Assessment, Service Planning and Coordination
1. Diagnostic Assessment. The Service Provider shall ensure completion of a diagnostic assessment on
each child within 30 days of admission. The assessment must address the child's strengths and needs in
the following areas: physical, psychological, behavioral, family social and educational.
2. Service Planning and Coordination.
i. The Service Provider shall develop, coordinate and implement a service plan that addresses the
services that will be provided to meet each child's specific needs.
ii. The Service Provider shall develop a service plan in accordance with the requirements contained
in TJJD-FED-29-04 Section 500 (Casework and Support Services) and Section 501 (Service Plans).
iii. The Service Provider shall ensure that the service plan incorporates and is consistent with:
a. Permanency goals identified in the juvenile probation department
residential case plan;
b. Behavioral goals established by the juvenile probation department;
c. Components of the child's Individual Education Plan (IEP) and the Individual
Transition Plan (ITP) that are both developed by the school's Admission,
- - --- -- - ------Review,-and Dismissal (ARD)-committeelf-appro priate; and -- - --
d. Components of the CPS transition plan for youth ages 16-22 which includes
Preparation services for Adult Living (PAL), Education and Training Vouches
(ETV) and other related services and support for youth who are currently in
foster care or transitioning out of care. Additional information is located at:
---- ---httpa/fwww;dfos-state..-tx:us/Child-Protection/-Transitional-Living/default as
P.
iv. The Service Provider shall ensure that the service plan includes services to assist a child to
transition to a new living arrangement or to new provider services, if applicable.
C. ROUTINE 24-HOUR CHILDCARE
1. Food.
/ Page 3 of 3
'vol. � ��� Fag,_-�` _� _�
i. The Service Provider shall provide food in accordance with requirements of DFPS Child Care
Licensing Minimum Standards.
ii. The Service Provider shall ensure that each child receives fresh fruits, vegetables and dairy
products at least once a day.
iii. The Service Provider shall ensure that children have input into meal planning.
2. Clothing and Personal Items.
i. The Service Provider shall maintain an inventory of the child's clothing and personal items that are
of substantial and/or sentimental value by:
ii. The Service Provider shall provide each child with appropriate clothing that at a minimum is:
a. In sufficient quantity to ensure an adequate amount of the following: t -shirts, undershirts,
underwear, bras, socks, shoes pants shirts, blouses, coats/jackets, sweaters, pajamas,
shorts, and other clothing necessary for a child to participate in daily activities;
b. Gender and age appropriate;
c. Proportionate to the child's size;
d. In good condition, and is not worn-out with holes or tears (not intended by the
manufacturer to be part of the item of clothing); and
e. Clean and washed on a regular basis.
iii.The Service Provider shall allow children to label their clothes with their name or initials.
iv. The Service Provider shall provide each child with appropriate items necessary to meet their
hygiene and personal grooming needs by:
a. Making grooming products available so that each child is able to maintain good hygiene and
grooming practices;
b. Ensuring that grooming products meet each child's ethnic hygiene and individual hair care
needs;
c. Ensuring sufficient hot water is available for daily baths or showers; and
d. Providing training/education as necessary to ensure each child understands the concepts of
personal hygiene and grooming and what they need to do on a daily basis to achieve and
maintain good hygiene and grooming.
—3—ROOM,—BOARD,—AND FURNISH
I. The Service Provider shall provide each child with a bed, sheets, towels, blankets, bedspreads,
pillows, mattresses and other furnishings necessary to meet the child's needs. The Service
Provider shall ensure that the items be kept clean and in good repair.
ii. The Service Provider shall ensure that children have personal storage space for their clothing
and possessions. The Service Provider shall provide children, who are able to look after their
own needs, with individual storage space in their bedrooms for clothing and possessions.
iii. The Service Provider shall provide behavioral, gender and age appropriate living
arrangements for each child, with the exception of sibling groups, where appropriate, in
accordance with DFPS Child Care Licensing Minimum Standards.
Pg _J Page4of4
�
D. DISCIPLINE AND CRISIS MANAGEMENT
1. Discipline.
I. The Service Provider shall use appropriate authority and discipline practices as necessary to
set limits for behavior and help each child develop the capacity for self-control; and
H. The Service Provider shall develop and implement discipline and emergency behavior
intervention policies that are consistent with DFPS Child Care Licensing Minimum Standards at:
http://evww.dfps.state.tx.us/Child Care/Child Care Standards and Regulations/default asp
and the Texas Administrative Code, including, but not limited to, the following:
a. The Service Provider shall not use, give permission to use, or threaten to use physical
discipline with any child.
b. The Service Provider shall not threaten the child with loss of visits with family or siblings
as a punishment or deterrent to behavior.
c. The Service Provider shall not threaten the child with loss of placement as a punishment
or deterrent to behavior.
2. DE-ESCALATION AND CRISIS MANAGEMENT.
I. The Service Provider shall ensure that all de-escalation techniques are exhausted
before utilizing more restrictive and intrusive behavior management or emergency
behavior intervention.
H. The Service Provider shall utilize developmentally and age appropriate emergency
behavior intervention techniques, as described in DFPS Child Care Licensing Minimum
Standards to resolve emergencies.
Ili. The Service Provider shall manage the facility and milieu in a manner that minimizes
disruption during a crisis.
E. EDUCATIONAL AND VOCATIONAL ACTIVITIES
1. Educational Activities
I. The Service Provider shall ensure that each school -aged child placed with the Service Provider
pursuant to this Contract attends an educational program accredited by the Texas Education
Agency ("TEA"). The Service Provider may request an exception to this requirement from the
— --juvenile-probation-department—The-Chiefluvenile-Probation-Officer,, orhis/her-designee may
approve the exception request, and such approval must be in writing.
H. No later than the third (3`d) calendar day after the date a child is placed in a residential facility,
the Service Provider shall notify the school district in which the facility is located.
iii. The Service Provider shall maintain and update an education portfolio for each child in the
Service Provider's care. The contents of the education portfolio must include, if appropriate:
a. School enrollment documents -birth certificate, Social Security card, immunizations,
and withdrawal notice from the last school;
-- --� Page 5 of 5
vol. 2 o pg �_
b. Special Education documents -Admission, Review & Dismissal (ARD) team meeting
notes, Individual Education Plan (IEP), Section 504 documents, full individual
evaluation and/or other diagnostic assessments;
c. Report cards, progress reports, and/or IEP progress reports;
d. Transcripts;
e. Standardized test results-TAKS/SDAA/LDAA;
f. Referrals, notices or other correspondence;
g. Pictures;
h. Miscellaneous -anything school related not previously listed.
iv. The Service Providers hall make the educational portfolio readily available to the juvenile
probation department on any visit with the child or otherwise, if requested.
v. The Service Provider shall document that the report card and progress reports are
discussed with each child.
vi. The Service Provider shall provide the child's education portfolio to the juvenile probation
department at the time a child is discharged from the Service Provider's care regardless of
whether the discharge is a planned or an unplanned discharge. The Service Provider must
ensure the following:
a. The most current educational documents and records are in each child's education
portfolio; and
h. The child's education portfolio includes the child's current school withdrawal
paperwork.
vii. The Service Provider shall minimize disruptions to a child's education by scheduling therapy
and other appointments outside school hours, whenever possible.
2. Vocational Activities. The Service Provider shall provide vocational training, support services,
activities and skills training (including job readiness), apprenticeships and vocational training
opportunities such that each child:
L Has access to appropriate vocational activities and community education programs;
ii. Receives the assistance needed to maximize the benefit of these activities; and
ii. Is provided transportation to vocational activities.
F. Routine Recreational Activities
1. The Service Provider shall provide recreational activities such as indoor, outdoor, school, community
and religious or spiritual activities for children served under this Contract that are age-appropriate,
__— varied, and are of interest to the child.
2. The Service Provider shall ensure that recreational activities are, at minimum, supervised in
accordance with DFPS Child Care Licensing Minimum Standards and service level requirements
contained in the Levels of Care Descriptions (TAD -FED -28-04).
3. The Service Provider shall intervene, as necessary, to reduce the risk and occurrence of any and all
injuries.
�_.— -j( Page 6 of 6
4. The Service Provider shall ensure that children have input into the types of recreational activities in
which they wish to participate.
G.TRAVEL
1. The Service Provider shall provide or arrange all travel necessary to ensure a child's access to all
necessary medical, mental health and vision care for each child, including behavioral healthcare
services, recreational, school and school activities, family visits, court hearings, Preparation for Adult
Living (PAL) activities, permanency conferences, transition plan meetings, family group conferences,
circles of support conferences, and any other services necessary to fulfill the tasks on a child's service
plan.
2. A Service Provider who is licensed as a CPA shall arrange and facilitate sibling visits when siblings are
at different placements within the same CPA unless the sibling visits are:
i. Prohibited by court order.
ii. Contrary to the best interest of the children as reflected in any of the service plans of the
siblings; or
iii.Discouraged by a mental health professional treating any of the siblings.
H. Cultural Competence
1. The Service Provider shall provide the contracted components of care with a high level of individual
and organizational cultural competence as described below:
a. Individual Cultural Competence -The knowledge, skill or attribute one has relative to cultures
other than his/her own, that is observable in the consistent patterns of an individual's behavior,
interaction and work related activities over time, which contributes to the ability to effectively
meet the needs of children and families receiving services.
B. Organizational Cultural Competence- A set of values, behaviors, attitudes and practices within
a system, organization, program, or among individuals, which enables staff and volunteers to
work effectively with children and families from other cultures. Furthermore, it refers to the
staffs ability to honor and respect the beliefs, language, interpersonal styles and behaviors of
individuals and families receiving services.
_ —_--L SERVICE-PROVIDER_PARTI
1. The Service Provider shall participate in conferences required by the juvenile probation department
which include, but are not limited to, medical, school, case planning, permanency planning, transition
planning, and legal staffings.
-- --2—.The-Service Provider shall -participate in Preparation for -Ad ultLiving(PAC) activities, consistent with
the child service or transition plan.
3. The Service Provider shall participate in any other meetings required by the juvenile probation
department or a court having jurisdiction over the child and necessary to ensure that the Service
Provider is complying with a child's service plan.
Page 7 of 7
'vol. _� �. pg. ��
J. MAINTAINING CONNECTIONS
1. The Service Provider shall make a good faith effort to ensure that children are able to preserve
desired and appropriate connections to his or her own cultural identity and community, including
religious/spiritual, family, school, and appropriate organizations through on-site or off-site means.
2. The Service Provider shall document all good faith efforts to maintain a child's connections.
K. PROVIDING TESTIMONY
1. The Service Provider shall ensure that Service Provider's employees and subcontractors appear and
testify in judicial proceedings, depositions and administrative hearings relating to a child, at the request
of the juvenile probation department.
2. The Service Provider shall, to the extent possible, notify and/or assist the juvenile probation
department in locating past employees or subcontractors when past employees or subcontractors are
needed to appear and testify in accordance with this subsection. The Service Provider is responsible for
the cost associated with the requirements of this subsection.
L. Least Restrictive Setting
1. The Service Provider shall provide all services in a manner that safeguards the health, welfare and
safety of the children in the least restrictive setting possible.
ARTICLE IV
EVALUATION CRITERIA
4.01 The Performance of Service Provider in achieving the goals of Juvenile Probation will be
evaluated on the basis of the output and outcome measures contained in this section. Juvenile
Probation, at its discretion, may use other means or additional measures to evaluate the
performance of Service Provider in fulfilling the terms and conditions of the Agreement.
A. Juvenile Probation shall evaluate Service Provider's performance under this Agreement
according to the following specific performance goals for Service Provider:
1. Ensure children complete residential placement.
2. Prevent re -referrals of children during the six (6) months following release from
residenti—al p acemef nt.
3. Ensure children move down in their level of Care as they progress in the
treatment program.
_ B. _ Juvenile Probation shall additionally e_valuate_Service _Provider by_the_following.output__.-_____—
measures (in actual numbers of units of service and activities):
1. The total number of children placed in residential placement:
2. The total number of children who were discharged from residential placement
successfully.
Page 8 of 8
VOL Py, SV
F
3. The total number of re -referrals of children discharged from placements within
six (6) months after release.
4. The total number of children who move down in their Level of Care.
5. The average length of time before a child moves down in the Level of Care.
C. Juvenile Probation shall further evaluate Service Provider by the following outcome
measures;
1. Percentage of children in residential placement who will complete their
placement as a successful discharge.
2. Percentage of children who have completed placement and not re -referrals
within six (6) months after release.
3. Percentage of children who move down in their Level of Care.
4.02 Service Provider shall report on a monthly basis to Juvenile Probation as to each of the foregoing
output and outcome measures. These reports will be reviewed by Juvenile Probation in order to
monitor Service Provider for programmatic compliance with this Agreement.
ARTICLE V
5.01 For and in consideration of the above-mentioned services, Juvenile Probation agrees to pay
Service Provider not more than the per diem rates based upon the Level of Care provided, in
accordance with schedule of rates set by the Texas Health and Human Services Commission as
currently effective or subsequently amended. The rates will be as follows: $142.66 Non IV -E
Rate (Glen Mills Special Rate) and $162.30 IV -E Rate. The cost of one parental visit is included in
the IV -E Rat 62.30) and a parent may visit after 120 days. Brazos County, at its discretion, /
may choose o pay t e cost of the one parental visit for a Non -IV -E youth. I1n/
5.02 The above fee will be paid only for those children specifically authorized to be placed by Juvenile
Probation through its Business Manager or other designated official. This fee shall include
residential care and a minimum of one group or individual counseling session per month. In no
event will the per diem rate exceed that specified for the Level of Care provided. It is
understood -that -the -Level -of -Care -provided -by Service-Providerwill-be reducedto-a-lower Level --
of Care as soon as reduction is deemed practical my Service Provider, based upon improvements
in the child's attitude and behavior.
5.03 Service Provider has an affirmative duty to lower the Level of Care when it is practical to do so.
Juvenile Probation, and/or its representative may at any time make such inspection of records
and interview both the child and employees of Service Providerto determine if the child is at a
Level of Care necessary to meet the child's treatment and service needs. If Juvenile Probation
determines that the appropriate Level of Care should be or should have been lower, Service
Provider shall lower such level. Service Provider shall remit to Juvenile Probation the difference
from the amount paid and the amount that should have been paid, if the child has been placed
at the appropriate level from the date the child's level should have been lowered, unless Service
Provider can show why such a step down was not practical. If a child enters and exits a program
pg,Page9of9
`�
where he has resided for a minimum of 120 days and does not move to a lower level, except
those who enter at Basic Level, it will be presumed that the child was not successfully
discharged from the program as set forth in the program measures. Service Provider shall fully
cooperate in these efforts.
5.04 Service Provider will submit an invoice for payment of services to the Juvenile Probation
Business Manager on a monthly basis. Said invoice shall be submitted within ten (10) working
days following the end of the invoiced month and shall include information deemed necessary
for adequate fiscal control, including but not limited to hours worked, to be attributed to
specific clients if appropriate, date service was rendered, hourly rate, total daily cost, and total
monthly cost. Each invoice received for payment will be reviewed by Juvenile Probation in order
to monitor Service Provider for financial compliance with this Agreement. Invoices submitted by
Service Provider in proper form shall he paid by Juvenile Probation in a timely manner.
5.05 Service Provider must use its best efforts to seek and obtain all benefits available from other
sources for eligible children. It must initiate and complete nay appropriate Medicaid application
and complete all necessary documentation to obtain reimbursement for children who may be
eligible for Medicaid. Any income received by Service Provider toward the support of a child
from sources other than this Agreement, including but not limited to Medicaid, Social Security,
medical insurance coverage, or contributions from parents or others must be documented as to
each child for whom a billing is submitted and deducted from the invoice submitted to Juvenile
Probation. Documentation must include the name(s) and SID numbers of the parties receiving
the services, the dates and times services were provided and such other information deemed
necessary for adequate fiscal control.
5.06 In order to avoid duplicate payments for children being transferred to another child care agency
under contract with Juvenile Probation, the receiving agency will bill Juvenile Probation on the
day of the child is transferred into the program, the releasing agency will not hill Juvenile
Probation for the last day of care.
5.07 Services which are not directly addressed by this Agreement must be submitted for approval
with associated billing for reimbursement form Juvenile Probation.
5.08 Under Section 231.006, Family Code, the vendor or applicant certifies that the individual or
business entity named in this Agreement, bid or application is not ineligible to receive the
specified grant, loan, or payment and acknowledges that this Agreement may be terminated
and payment may be withheld if this certification is inaccurate.
5.09 Service Provider is hereby notified that state funds are used to pay for services rendered to
Juvenile Probation. For this reason, Service Provider shall account separately for the receipt and
expenditure of all funds received from Juvenile Probation, and shall adhere to Generally
Accepted Accounting Principles (GAAP) in the accounting, reporting and auditing of such funds.
5.10 Service Provider agrees to make claims for payment or direct any payment disputes to Juvenile
Probation's Business Manager. Service Provider will not contact other department employees
regarding any claims of payment.
5.11 Service Provider agrees and understands that all financial obligations of Juvenile Probation
provided for in this Agreement for which current revenue is not available will be contingent on
the availability of appropriated funds to meet said obligations.
Page 10 of 10
ARTICLE VI
ADDITIONAL TERMS AND AGREEMENTS
6.01 Service Provider will accept only those children confirmed by authorized officers of Juvenile
Probation to be referred for placement in Service Provider's facility.
6.02 Juvenile Probation recognizes that part of a client's rehabilitation program may include time
away from the residential setting of Service Provider, such as weekends and holidays, and the
Service Provider must retain space for the client until his/her return. To this end, Juvenile
Probation agrees to pay Service Provider the full amount due for such regularly scheduled days
away from the residential setting or its program, provided they do not exceed ten (10) days per
client and that prior approval has been obtained by Juvenile Probation. Furloughs will not be
authorized for the first ninety (90) days of placement, or until the completion of the first
Individualized Program Plan Review, whichever comes first, except in only highly unusual
situations. Unoccupied bed space constitutes days away from the facility. Individualized
Program Plans may warrant additional days away from the residential setting if approved in
writing by Juvenile Probation, however, any additional days away from the residential setting
will not be charged to Juvenile Probation.
6.03 The child's parent(s) or guardian(s) shall bear the primary responsibility for payment of any
medical or dental needs. By personal payment, health Insurance or Medicaid coverage, as well
as clothing or other expenses not provided for in Service Providers program.
6.04 Juvenile Probation reserves the right to terminate the client's placement with Service Provider
at its discretion. Service Provider must not release a client to any person or agency other than
Juvenile Probation without the express consent of the authorized agent of Juvenile Probation.
6.05 Service Provider is under no obligation to accept a client who is deemed inappropriate for
placement in this program.
6.06 Juvenile Probation is under no obligation to place any child with Service Provider.
6.07 Service Provider shall comply with all applicable federal and state laws and regulations, Juvenile
Probation policies, and Texas Juvenile Probation Commission standards pertinent to services
provided under this Agreement.
_ 6.08 Juvenile Probation shall provide a written psychological or psychiatric evaluation. If the battery
of tests included in the evaluation is colder than six (6) months prior to admission, a clinical
interview performed within six (6) months prior to admission shall be submitted with an
updated diagnosis and prognosis.
6.09 In accordance with §29.012(b)(1) of the Texas Public Education Code, as a condition of this
- - - - ------contract for residential services,- Service Provider shall notify the school -district in -which the
facility is located not later than the third day after the date a child is placed in the facility.
6.10.1 If a client makes an unauthorized departure from the Service Provider, Juvenile Probation shall
be notified immediately. If the client return to the Service Provider within ten (10) days or prior
to the last billing day of the month, whichever shall occur first, the service Provider shall receive
payment for those days the client was absent from the Service Provider, but not to exceed ten
(10) days payment.
Page 11 of 11
pg. _�
7.01 Service Provider agrees that it will permit Juvenile Probation to examine and evaluate its
program of services provided under the terms of this Agreement and/or to review its records
periodically. This examination and evaluation of the program may include site visitation,
observation of programs in operation, interview and the administration of questionnaires to the
staff of Service Provider and the children when deemed necessary.
7.02 Service Provider shall provide to Juvenile Probation such descriptive information on contracted
children as requested on forms provided by Juvenile Probation.
7.03 For purposes of evaluation, inspection, auditing or reproduction, Service Provider agrees to
maintain and make available to an authorized representative of the State of Texas Juvenile
Probation any all books, documents or other evidence pertaining to the costs and expenses of
this Agreement.
7.04 Service Provider shall retain and make available to Juvenile Probation all financial records,
supporting documents, statistical records, and all other records pertinent to the Agreement for
a minimum of seven (7) years, or until any pending litigation, claim, audit or review and all
questions arising therefrom have been resolved, and shall make available for Juvenile
Probation's inspection, all contractual agreements with Service Provider's subcontractors for
services related to this Agreement.
7.05 Service provider understands that acceptance of funds under this Agreement acts as acceptance
of the authority of the State Auditor's Office, or any successor agency, to conduct an audit or
investigation in connection with those funds. Service Provider further agrees to cooperate fully
with the State Auditor's Office or its successor in the conduct of the audit or investigation,
including providing all records requested. Service Provider will ensure that the foregoing clause
concerning the authority of the State of Texas to audit and the requirement to cooperate is
included in any subcontract or arrangement Service Provider enters into in which funds received
under this Agreement form all or part of the consideration.
ATRICLE VIII
CONFIDENTIALITY OF RECORDS
8.01 Service Provider shall maintain strict confidentiality of all information and records relating to
children involved in Juvenile probation, and shall not re -disclose the information except as
required to perform the services to be provided pursuant to this Agreement, or as may be
ARTICLE IX
DUTY TO REPORT
- -- - ---9:01--As-required-by-§§261-.101-and-26-17405-of the Texas-Family-Cade,-Service-Provid er-shall-report
any allegation or incident of abuse, exploitation or neglect of any child (including but not limited
to a juvenile that has been placed by Juvenile Probation) within twenty-four (24) hours from the
time the allegation is made, to all of the following:
Page 12 of 12
A. Local Law enforcement agency.
B. Texas Juvenile Justice Department by submitting a TJJD Incident Report Form via email
to abusenegtect@tjjd.texas.gov (or if unable to complete the form within 24 hours, then by call
toll-free 1.877.786.7263 (1.877.STOP.ANE), followed by submitting the report within 24
hours of said call); and
C. Brazos County Juvenile Probation Department to facsimile number (979) 823-4211
(ATTN: Chief Probation Officer).
ARTICLE X
DISCLOSURE OF INFORMATION
10.01 Service Provider warrants that, prior to entering this contract, it has verified and disclosed the
following information to Juvenile Probation, and agrees that it shall have an ongoing affirmative
duty under this Agreement to promptly ascertain and disclose in sufficient detail this same
information to Juvenile Probation:
A. Any and all corrective action required by any of Service provider's licensing authorities;
B. Any and all litigation filed against the Service Provider, or against its employees, interns,
volunteers, subcontractors, agents and/or consultants that have direct contract with
juveniles.
C. Any arrest of any employee, intern, volunteer, subcontractor, agent and/or consultant
of the Service Provider that has direct contact with juveniles.
D. Any finding of "Reason to Believe" by a state regulatory agency in a child abuse, neglect
and exploitation investigation where an employee, intern, volunteer, subcontractor,
agent and/or consultant of Service Provider that has direct contact with juveniles was
the alleged or designated perpetrator.
E. The identity of any of State Provider's employees, interns, volunteers, subcontractors,
agents and/or consultants that have direct contact with juveniles that are registered sex
offenders; and
F. The identity of any of State Provider's employees, interns, volunteers, subcontractors,
-----agentsand/orconsultantsthat-have director'contact-with juveniles that -have a criminal --
history. For the purpose of this Agreement, the term "criminal history" shall include: (1)
current felony or misdemeanor probation or parole; (2) a felony conviction or deferred
adjudication within the past 10 years; or (3) a jailable misdemeanor conviction or
deferred adjudication within the past five years.
ARTICLE IX
EQUAL OPPORTUNITY
11.01 Service Provider agrees to respect and protect the civil and legal rights of all children and their
parents. It will not unlawfully discriminate against any employee, prospective employee, child,
�f Page 13 of 13
Vol. —05 . pg..S_l` — l
childcare provider, or parent on the basis of age, race, sex, religion, disability or national origin.
Service Provider shall abide by all applicable federal, state and local laws and regulations.
ARTICLE IXX
ASSIGNMENT & SUBCONTRACT
13.01 No officer, employee or agent of Juvenile Probation and no member of its governing body and
no other public officials of the governing body of the locality or localities in which the project is
situated or being carried who exercise any functions or responsibilities in the project, shall
participate in any decision relating to this Agreement which affects or conflicts with his/her
personal interest or have any personal or pecuniary interest, direct or indirect, in his Agreement
or the proceeds thereof.
ARTICLE XIV
DEFAULT
14.01 Juvenile Probation may, be written notice of default to Service provider, terminate the whole or
any part of this agreement, as it deems appropriate, in any one of the following circumstances:
A. If Service Provider fails to perform the work called for by this Agreement within the time
specified herein or any extension thereof; or
B. If Service Provider fails to perform any of the other material provisions of this
Agreement, including failure to achieve the defined goals, outcomes, and outputs, or so
fails to prosecute the work as to endanger the performance of this Agreement in
accordance with its terms, and
C. In either of these two circumstances after receiving notice of default, Service Provider,
does not cure such failure within a period of ten (10) days.
ARTICLE XV
TERMINATION
15.01 This Agreement may be terminated:
A. By either party upon ten (10) days written notice to the other party of the intention to
terminate; or
B. Upon expenditure of available funds.
15.02 Of at any time during the term of this agreement Juvenile Probation, in its sole discretion,
—_ determines_that_thesafety_of_children_beingserved_under-this-Agreement-may-be-in_jeopardy, --
Juvenile Probation may immediately suspend the effect of this Agreement, including but not
limited to the obligation to pay, upon giving notice to the Service Provider
ARTICLE XVI
WAIVER OF SUBROGATION
Page 14 of 14
Vol,
16.01 Service Provider expressly waives any and all rights it may have to subrogation to any claims or
rights of its employees, agents, owners, officers, or subcontractors against Juvenile Probation.
Service Provider also waives any rights it may have to indemnification from Juvenile Probation.
ARTICLE XVII
17.01 It is further agreed that Service Provider will indemnify and hold harmless Brazos County and
Juvenile Probation against any and all negligence, liability, loss, costs, claims, or expenses arising
out of wrongful and negligent acts(s) of commission or omission of Service Provider, its agents,
servants, or employees arising from activities under this Agreement. Service Provider shall have
to obligation to indemnify and hold harmless Brazos County and Juvenile Probation for any
acts(s) of commission or omission of Brazos County's and Juvenile Probation's agents, servants,
or employees arising from or related to this Agreement for which a claim or other action is
made.
ATfICLE XVIII
SOVEREIGN IMMUNITY
18.01 This Agreement is expressly made subject to Brazos County's Sovereign Immunity, Title 5 of the
Texas Civil Practices and Remedies Code, and all applicable federal and state law. The parties
expressly agree that no provision of this Agreement is in any way intended to constitute a
waiver or any immunities from suit or from liability that the Brazos County has by operation of
law. Nothing in this Agreement is intended to benefit any third party beneficiary.
ARTICLE XIX
REPRESENTATIONS & WARRANTIES
19.01 Service Provider hereby represents and warrants the following:
A. That it has all necessary right, title, license and authority to enter into this Agreement;
B. That it is qualified to do business in the State of Texas; that it holds all necessary licenses
and staff certifications to provide the type(s) of services being contracted for, that it is in
compliance with all statutory and regulatory requirements for the operation of its
--------business,- and-that-there-are-no-taxes-due-and-owingof-the State -of -Texas, -any County in —
the State of Texas, or any political subdivision thereof:
C. that it carries sufficient insurance to provide protection to Juvenile Probation under the
indemnity provisions, as well as for any potential liabilities that arise from or related to
this Agreement; and
D. That all of its employees, interns, volunteers, subcontractors, agents and/or consultants
will be properly trained to report allegations or incidents of abuse, exploitation or
neglect of a juvenile in accordance with the requirements of Texas family Code Chapter
261 and any applicable Texas Juvenile Probation commission administrative rules
regarding abuse, neglect and exploitation allegations.
Pg.
Page 15 of 15
G / -�
ARTICLE XX
TEXAS LAW TO APPLY
20.01 This Agreement shall be construed under and in accordance with the laws of the State
of Texas, and all obligations of the parties created hereunder are performable in Brazos
County, Texas.
ARTICLE XXI
VENUE
21.01 Exclusive venue for any litigation arising from this Agreement shall be in Brazos County,
Texas
ARTICLE XXII
LEGAL CONSTRUCTION
22.01 In case any one or more of the provisions contained in this Agreement shall for any
reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity,
illegality, or unenforceable provision shall not affect any other provision thereof and this
Agreement shall be construed as if such invalid, illegal, or enforceable provision has
never been contained therein.
ARTICLE XXIII
PRIOR AGREEMENTS SUPERSEDED
23.01 This Agreement constitutes the sole and only Agreement for the parties hereto and
supersedes any prior understandings or written or oral Agreement between the parties
respecting the within subject matter
ARTICLE XXIV
AMENDMENT
24.01 Juvenile Probation may amend, modify or alter the terms of this Agreement and specify
an effective date thereof. Juvenile Probation will then notify Service Provider in writing,
— — — dated subsequent to title date hereof such changes and tHiiir effec$ve date.
Continuation of services after the effective date by Service Provider will signify it
acceptance of these changes. If Service Provider declines to accept changes made by
Juvenile Probation, Service Provider may terminate his Agreement subject to the
conditions herein.
Page 16 of 16
EXECUTED IN DUPLICATE (or TRIPLICATE —see below), EACH OF WHICH SHALL HAVE THE FULL FORCE
AND EFFECT OF AN ORIGINAL.
BRA OUN COMMISSIONE 51COURT
Dwayne Peters, County Judge
And Brazos CountyJuvenile Board Chairman
IdQ�1
Doug Vance, PhD, Executive Director
Brazos County Juvenile Services Department
GLEN MILLS SCHOOLS
Authorized Signature
Dr. Randy A. Ireson, Executive Director
PRINTED name of person signing this contract
PRINT FACILITY NAME AND ADDRESS
Glen Mills Schools
P.O. Box 5001
Concordville, PA 19331
Date
R - Z 7 `Z -
Date
Date
Title
FACILITY TELEPHONE NUMBER:
(610)459-8100
-
-------PRINT-BILLING-NAME-ANDADDRESS--BILLING-TELEPHONE-NUMB
Glen Mills Schools
P.O. Box 821407
Philadelphia, PA 19182-1407
PRINT NAME OF BILLING CONTACT PERSON
Betty Warfel
CPS LICENSING REPRESENTATIVE:
(610)459-8100
FEDERALTAX IDENTIFICATION NUMBER:
23-6437695
CPS TELEPHONE NUMBER:
Pct. Page 17 of 17
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CGIR IP CERTIFICATE OF LIABILITY INSURANCE
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DATE tMMI°DM
11/712014
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
^.ERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
.ELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must he endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s).
PRODUCER
KMRD Partners, Inc. IPHONE
2600 Kelly Road, Suite 300
Warrington PA 18976
CONTACT Allison Hill
NAME:
.267-482-8350 PA'1 .267-482-8431
E-MAIL
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5214374800
INSURtR(SI AFFORDING COVERAGE NAIL d
INSURER A:PMA Insurance Company 12262
EACH OCCURRENCE S1.000.Wo
INSURED
INSURER U:PA Manufacturers Indemnity Co. 41424
INSURER c:SelecOve of the Southeast 39926
Glen Mills Schools
P.O. Box 5001
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INSURERD -NAVIGATORS SPECIALTY INS CO 36056
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CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
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THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
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STATE OF TEXAS
COUNTY OF BRAZOS §
CONTRACT FOR RESIDENTIAL SERVICES
In accordance with provisions of the Brazos County Juvenile Board, the Brazos
County Juvenile Services Department, hereinafter called °JUVENILE
DEPARTMENT," and Father Flanagan's Boys' Home hereinafter called "SERVICE
AGENCY," by this Agreement, and in consideration of the mutual promises set forth
below agree to the following:
I. PROVISIONS OF SERVICE
A. The SERVICE AGENCY agrees to provide the following residential services
for housing and supervision of alleged or adjudicated juvenile offenders placed in
licensed juvenile care facilities by the JUVENILE DEPARTMENT (hereinafter referred to
as "residents'), which services shall be limited to:
1. Provide secure and/or non -secure residential facilities for residents at the
Levels of Care indicated in Addendum #1 and #2 (which are attached hereto
and incorporated herein for all purposes);
2. Provide medical attention for each resident placed in the SERVICE
AGENCY's facilities in accordance with Paragraph O. of this Article I;
3. Provide crisis intervention for each resident placed in the SERVICE
AGENCY's facilities at the Levels of Care indicated in Addendum #1 and #2,
including all emergency counseling and routine counseling for each resident,
as necessary;
4. SERVICE AGENCY shall be financially responsible for all medical, dental,
psychiatric, pharmacy, optometry, and therapeutic care provided to a youth
up to a maximum of $5,000 annually. Any medical, dental, pharmacy or
optometry needs that exceed the $5,000 maximum annually will be the
financial responsibility of the Department. Any medical procedure in excess of
the $5,000.00 maximum must be app roved-by_JUVENILE UPA-RTMMENT
PRIOR to service, Should request not be met, JUVENILE DEPARTMENT WILL
NOT cover said procedure;
5. Participate in the formulation, preparation, review and modification of an
-- - ---- --- --. ---Individual-Program--Plan- (IPP) -for -each -resident, -pursuant -to -Article
herein;
6. Prepare and maintain a written progress report for each resident, as provided
in Paragraph I. of this Article I.; and
Vol. _ � F'y:_ 6/ 1
7. Maintain records for residents in accordance with the provisions hereof.
B. As consideration for the above-specifed services, the JUVENILE
DEPARTMENT agrees to pay the SERVICE AGENCY an amount not to exceed the amount
allowed in the current CID Maximum Rate Schedule, as restated in Addendum #1 and
#2 and calculated per resident for each day in which each resident is provided
residential services hereunder.
C. Recognizing that a resident's rehabilitation program may include scheduled
time away from the residential setting of the SERVICE AGENCY, such as weekends,
holidays, etc., and that the SERVICE AGENCY must retain space for a resident during a
scheduled absence until his/her return, the JUVENILE DEPARTMENT will pay the
SERVICE AGENCY the amount agreed upon in Addendum #2 for such scheduled
absence days; provided, however, that the JUVENILE DEPARTMENT will not be
responsible for paying to retain space for any resident for an absence of more than
three (3) consecutive days, unless the SERVICE AGENCY has obtained prior approval
from the JUVENILE DEPARTMENT.
D. If a resident makes an unauthorized departure from the residential setting of
the SERVICE AGENCY, the JUVENILE DEPARMENT shall be notified immediately. If the
absent resident returns to the SERVICE AGENCY within three (3) days or prior to the last
billing day of the month, whichever occurs first, the SERVICE AGENCY shall be entitled
to bill JUVENILE DEPARTMENT for those days in the monthly billing period the resident
was absent from the SERVICE AGENCY, provided that the JUVENILE DEPARTMENT shall
not be required to pay for an unauthorized absence extending beyond three (3)
consecutive days, regardless of applicable billing period.
E. The SERVICE AGENCY is under no obligation to retain space for a resident
absent without authorization.
F. Payment by the JUVENILE DEPARTMENT is to be made monthly. Billing for
payment will be submitted by the SERVICE AGENCY for each calendar month no later
than ten (10) days from the last day of the month for which payment is being
requested.
G. Each billing should be itemized to contain the PID# of each resident for
whom payment is being requested, the number of days each resident was in residence
during that billing mon andeach residents Leve of Carf e for the billing month.
SERVICE AGENCY will be provided resident's PID# at time of admission.
H. The SERVICE AGENCY is under no obligation to accept any juvenile for
residency who is deemed by the SERVICE AGENCY to be Inappropriate for placement in
I. The SERVICE AGENCY shall provide each resident's Probation Officer with a
written report of the resident's progress on a monthly basis.
J. If a resident in placement at the SERVICE AGENCY makes an unauthorized
departure, becomes seriously ill, or is involved in an incident of a serious nature, the
SERVICE AGENCY shall notify the resident's Probation Officer and the JUVENILE
DEPARTMENT Placement Officer Immediately and shall ensure that parents and proper
authorities, including the Texas Department of Human Services, are also notified
immediately.
K. The JUVENILE DEPARTMENT reserves the right to terminate a resident's
placement at the SERVICE AGENCY at its discretion. The SERVICE AGENCY must not
release a resident to any person or agency other than the JUVENILE DEPARTMENT
without the prior express written consent of the JUVENILE DEPARTMENT,
L. Prior approval must be obtained from the JUVENILE DEPARTMENT before
any resident's participation in any furloughs, home visits, field trips or extended agency
trips. SERVICE AGENCY accepts FULL RESPONSIBILITY for any actions, incidents,
accidents, etc. that resident may be involved when removed from SERVICE AGENCY's
Facilities for any reason whatsoever.
M. Unless otherwise stipulated by the JUVENILE DEPARTMENT, a resident may
freely visit with parents and relatives at the SERVICE AGENCY, in accordance with
established SERVICE AGENCY policies.
N. Suspected or alleged cases of child abuse at facilities of SERVICE AGENCY,
whether involving residents, staff, or others, must be immediately reported to the
JUVENILE DEPARTMENT Placement Officer and the Department of Human Services.
JUVENILE DEPARTMENT and SERVICE AGENCY recognize the following Nebraska
Legislature regarding allegations of child abuse at residential facilities:
(1) When any physician, medical institution, nurse, school employee, social worker,
or other person has reasonable cause to believe that a child has been subjected
to child abuse or neglect or observes such child being subjected to conditions or
circumstances which reasonably would result in child abuse or neglect, he or she
shall report such incident or cause a report of child abuse or neglect to be made
to the proper law enforcement agency or to the department on the toll-free
number established by subsection (2) of this section. Such report may be made
orally by telephone with the caller giving his or her name and address, shall be
followed by a written report, and to the extent available shall contain the
address and age of the abused or neglected child, the address of the person or
persons having custody of the abused or neglected child, the nature and extent
of the child abuse or neglect or the conditions and circumstances which would
reasonably result in such child abuse or neglect, any evidence of previous child
abuse -or -. neglect -including -the- nature-and-extent,-and-any-other-information—
which
the-nature-and-extent,-and-any-other-information—
which in the opinion of the person may be helpful in establishing the cause of
such child abuse or neglect and the identity of the perpetrator or perpetrators.
Law enforcement agencies receiving any reports of child abuse or neglect under
this subsection shall notify the department pursuant to section 28-718 on the
next working day by telephone or mail. (Neb. Rev. Stat, 28-711)
Vol.
(2) The department shall establish a statewide toll-free number to be used by
any person any hour of the day or night, any day of the week, to make reports
of child abuse or neglect. Reports of child abuse or neglect not previously made
to or by a law enforcement agency shall be made immediately to such agency by
the department.
0. The SERVICE AGENCY shall not dispense prescription medication to residents
without prior approval of a physician and the JUVENILE DEPARTMENT; and, it is further
provided that the SERVICE AGENCY shall obtain emergency medical care and
hospitalization for residents as needed, recognizing that emergency medical care and
hospitalization are the responsibility of residents' parents and the JUVENILE
DEPARTMENT must be given notice within twenty-four (24) hours of any emergency
treatment or hospitalization.
P. Alf identifying information pertaining to each referral shall be held in strictest
confidence, in accordance with Tale III, Section 58.005 of The Texas Family Code.
II, INDIVIDUAL PROGRAM PLAN AND FAMILY INVOLVEMENT
A. Each resident placed with the SERVICE AGENCY shall have a written
Individualized Program Plan (IPP) developed in concert with the resident and mutually
agreed upon by the appropriate SERVICE AGENCY Staff and appropriate JUVENILE
DEPARTMENT Staff prior to placement.
B. The IPP shall be reviewed jointly by the appropriate SERVICE AGENCY Staff,
the resident, and the appropriate JUVENILE DEPARTMENT Staff at reasonable intervals,
not to exceed ninety (90) days, to assess the resident's progress; modifications of the
IPP shall be made when indicated.
C. The IPP shall contain the reasons why the placement will benefit the resident
and shall specify behavioral goals and objectives that are to be achieved in the SERVICE
AGENCY placement; and, this IPP shall state a plan as to how the parent(s) and/or
guardian(s) shall be involved in the IPP to assist in preventing or controlling the
resident's alleged delinquent behavior or alleged conduct indicating a need for
_ supervision, as defined in The Texas Family Code,
D. Copies of the original IPP and the periodic reviews are to be maintained by
the SERVICE AGENCY and the JUVENILE DEPARTMENT Placement Officer.
III. EXAMINATION OF PROGRAM AND RECORDS
A. The SERVICE AGENCY agrees that it will permit the JUVENILE
DEPARTMENT to examine and evaluate its program of services provided under the terms
of this Agreement and to review the SERVICE AGENCY's resident records. This
examination and evaluation of the program will include unscheduled site visitations,
Vol. _ C, `
observation of programs in operation, interviews, and the submission of questionnaires
to the staff of the SERVICE AGENCY and the residents.
B. The SERVICE AGENCY shall provide to the JUVENILE DEPARTMENT
such information on residents as requested on forms provided by the JUVENILE
DEPARTMENT.
C. The SERVICE AGENCY agrees to maintain and make available for inspection,
audit, or reproduction by an authorized representative of the JUVENILE DEPARTMENT
and the State of Texas, books, documents, and other evidence pertaining to the costs
and expenses of this Agreement, hereinafter called the "Records."
D. The SERVICE AGENCY agrees to maintain these Records for seven (7) years
after final payment or until the State -approved audit has been made and all questions
therefrom are resolved.
IV. GOALS, OUTPUT, AND MEASURABLE OUTCOMES
A. The SERVICE AGENCY agrees to pursue the goals and values of the JUVENILE
DEPARTMENT through providing services to each resident, which services enable
resident growth and development to the resident's fullest potential. This development
will be accomplished through provision of a safe, drug-free environment in which
services are utilized as tools for educational, emotional, and behavioral catharsis.
B. The SERVICE AGENCY shall provide the JUVENILE DEPARTMENT information
that outlines the output measures of the services provided to Its residents. This
information shall be provided to the JUVENILE DEPARTMENT within ten (10) working
days from execution of this Agreement and within ten (10) working days following any
revisions or updates of that information. These output measures may include, but are
not limited to:
1. Average length of stay of residents;
2. Specific types of milieu implemented by the SERVICE AGENCY;
- -- —3—Average number of counseling hours provided each resident daily, weekly, or
monthly; and
4. Number and types of reporting measures.
.____-.-_-.---__._.._—_C. The_SERVICE_AGENCY agrees_to_furnish_the-JUVENILE-_DEP-ARTMEPfr--------------
information on annual indicators which measure the outcomes of effectiveness of the
SERVICE AGENCY in providing public benefits from its residential services. This
information will be furnished to the JUVENILE DEPARTMENT within ten (i0) working
days from the execution of this Agreement and within ten (10) working days from any
annual update of such information. These measurable outcomes may include:
..
Vol, Z - Pg, Z U _. I
1. The percentage of residents successfully completing the program.
2. The percentage of residents who are reunited with family or guardians.
3. The percentage of youth who remain drug-free, do not re -offend and/or
remain in school for a designated aftercare period.
V. FEE ASSESSMENT
A. Residents or their families shall not be assessed fees for services by the
SERVICE AGENCY, unless the Court orders fee arrangements. The SERVICE AGENCY
and the JUVENILE DEPARTMENT shall not be precluded from reasonable attempts to
seek voluntary contributions from families of residents for donations of clothing,
personal articles, and funds to assist in supporting a youth's rehabilitation.
B. If a resident is eligible for fiscal support from another agency or organization,
the SERVICE AGENCY shall ensure that the JUVENILE DEPARTMENT is not billed for
such fiscal support for which the resident is otherwise eligible.
VI. EQUAL OPPORTUNITY
A. Services shall be provided by the SERVICE AGENCY in compliance with the
Civil Rights Act of 1964. The SERVICE AGENCY will not discriminate against any
employee, applicant for employment, or resident because of race, religion, color, sex,
national origin, age, or handicapping condition.
B. The SERVICE AGENCY will take affirmative action to ensure that applicants
are recruited, hired and trained, and that employees are treated fairly during
employment, without regard to their race, religion, color, sex, national origin, age, or
handicapping condition.
C. The SERVICE AGENCY agrees that it shall adopt and implement workplace
guidelines concerning persons with AIDS and HIV infection and shall also develop and
implement guidelines regarding confidentiality of AIDS and HIV related medical
information for employees o said—SERVICE AGENCY and for —residents,—staff- nd
residents served by the JUVENILE DEPARTMENT, in accordance with the provisions
found in Acts 1989, 71't Leg., Ch. 1195, Section 5.03 and Section 5.04.
VII. OFFICIALS NOT TO BENEFIT
A. No officer, member or employee of the JUVENILE DEPARTMENT or SERVICE
AGENCY, nor any member of their governing bodies, nor any other public official of the
govefning body of the locality or localities in which the project is situated or being
carried out who exercises any functions or responsibilities in the review or approval of
the undertaking or carrying out of this project, shall participate in any decision relating
Vol. 6 pg _%7 -
to this Agreement which affects his personal interest, have any personal or pecuniary
interest, direct or indirect, in this Agreement or the proceeds thereof.
VIII. DEFAULT
A. The JUVENILE DEPARTMENT may, by written notice of default to the
SERVICE AGENCY, terminate this Agreement in whole or in part, upon any one of the
following circumstances:
If the SERVICE AGENCY fails to perform the work called for by this
Agreement within the time specified herein or any extension thereof;
or
2. If the SERVICE AGENCY fails to perform any of the other provisions
of this Agreement, or so fails to prosecute the work as to endanger
performance of this Agreement In accordance with its terms.
B. Upon occurrence of either of these two circumstances, the JUVENILE
DEPARTMENT may grant the SERVICE AGENCY an extension of time to cure such
failure; provided, however, that if SERVICE AGENCY fails to cure such failure within a
period of ten (10) days from such extension authorized by the JUVENILE DEPARTMENT,
the JUVENILE DEPARTMENT may terminate this Agreement in writing.
C. Upon receipt of information from its own monitoring or other verifiable
sources that the SERVICE AGENCY has not complied with any of the provisions herein,
the JUVENILE DEPARTMENT may terminate this Agreement in accordance with Article X.
herein or, at its discretion, take other corrective actions it deems necessary, including
but not limited to:
1. Requiring the SERVICE AGENCY to take specific corrective action in order to
remain in compliance with this Agreement;
2. Recoup payment made to SERVICE AGENCY;
3. Impose recommendations from audit to investigative findings, or sanctions;
and/or
--- 4-Suspend,—place into abeyance, or terminate any contractual rights,—including — but not limited to, withholding payment, cessation of placement and/or removal of any
of the residents then in the program.
IX. ASSURANCES
A. Services provided under this Agreement shall be provided in accordance with
all applicable local, state and federal rules, regulations, laws, statutes or ordinances.
B. The SERVICE AGENCY certifies compliance with all terms, provisions and
Vol. -Py �7,-;2
requirements of Title VI and VII, Civil Rights Act of 1964, the Americans With Disabilities
Act of 1990, and any other federal, state or local rule, regulation, law, statute or
ordinance applicable to the performance of this Agreement.
C. The SERVICE AGENCY certifies that it and/or its staff have obtained all
necessary licensing and permitting to enable it to carry out its obligations under this
Agreement and that SERVICE AGENCY and its staff have professional liability insurance.
D. Pursuant to Section 231.006 of the Texas Family Code, the SERVICE AGENCY
certifies that it is not ineligible to receive the state -funded grant, loan, or payment and
acknowledges that this Agreement may be terminated and payment may be withheld if
this certification is inaccurate.
E. The SERVICE AGENCY agrees to account separately for the receipt and
expenditure of any and all state funds received from the JUVENILE DEPARTMENT.
F. The JUVENILE DEPARTMENT, BY THIS AGREMENT, is engaging with
the SERVICE AGENCY in whole or in part to provide services, more particularly described
above. Either party to this Agreement may be a covered entity under the Healthy
Insurance Portability and Accountability act (HIPAA). The SERVICE AGENCY shall, during
the term of this Agreement, remain in compliance with all of the applicable HIPAA
regulatory provisions. The JUVENILE DEPARTMENT reserves the right to receive
assurance of compliance, including but not limited to, inspection of the SERVICE
AGENCY's HIPAA policies, procedures and practices. The SERVICE AGENCY shall inform
the JUVENILE DEPARTMENT of any breaches or violations that may occur during the
term of this Agreement, including breaches or violations made by business associates,
representatives or agents of the JUVENILE DEPARTMENT. Failure to comply with this
provision is a breach of this Agreement and in JUVENILE DEPARTMENT's sole discretion
may result in termination of this Agreement or other appropriate action.
G. The SERVICE AGENCY certifies that it has in place insurance against personal
injury and property damage that may be suffered by any person or entity as a result of
the use of its residential facilities used in performance of its obligations hereunder. The
SERVICE AGENCY shall indemnify the JUVENILE DEPARTMENT and Brazos County and
hold the JUVENILE DEPARTMENT and Brazos County harmless for any injury, claim or
property damage or loss suffered by any party as a result of the negligence or
intentional acts of SERVICE AGENCY relating to SERVICE AGENCY's provision of services
under Agreement. SERVICE AGENCY shall not be required to indemnify or hot --
harmless the JUVENILE DEPARTMENT or Brazos County for the negligence or intentional
acts of the employees, agents, representatives, or volunteers of the JUVENILE
DEPARTMENT or Brazos County.
-- — ----- ------------X. TERMINATION.---------- -- -- -- -- ----
A. This Agreement may be terminated by either party by giving ten (10) days
written notice to the other party hereto of the intention to terminate.
8/
Vol.Pg /�
B. Termination by the SERVICE AGENCY of any services to any resident shall
occur only after first notifying the JUVENILE DEPARTMENT Placement Officer of the
causes and with lead-time of at least ten (10) days to allow alternate placement or
referral for service elsewhere.
XI. LAW AND VENUE
A. Any legal action arising under this Agreement, the laws of the State of Texas
shall apply and venue shall be in Brazos County.
XII. AGREEMENT TERM
A. The term of this Agreement will begin on the date of execution of this
instrument and will terminate on the 31" of July 2016.
This Agreement is signed and executed this I" day of August, 2015.
BRAZOS COUNTY JUVENILE SERVICES DEPARTMENT
WE
Dr. Doug Vance, Executive Director
Brazos County Juvenile Services Department
1904 West Highway 21
Brian, TX 77803-1217
Phone: 979-823-3544 ext. 223
Fax: 979-822-6098
FATHER FLANAGAN'S BOYS' HOME
By: ✓� S ��
Dan Daly, Executive ViE residey t an Director of Youth Care
Father Flanagan's Boys' Home
13603 Flanagan Boulevard
Boys Town, Nebraska 68010
Phone: 402-498-3343
Fax: 402-498-1125
ADDENDUM #1
Family Home Program
At this service level, the care provided in the Boys Town Family Home Program is based
on a research -proven and evidenced based model of care, Youth live in a family -style
home and receive care from professionally trained married couples called Family -
Teachers. Six to eight boys or girls, usually ages 10 to 18, live in each home. The couple
and a full-time Assistant Family -Teacher are responsible for providing monitoring and
supervision for youth in their daily living and structured activities. This Includes meeting
the educational, emotional, and behavioral needs of the youth in care. A major focus of
this program is teaching youth social, independent -living, and educational skills, and
helping them build healthy relationships with others. With a focus on reunification, the
Family -Teaching staff works with families to achieve permanency, safety, and child well-
being.
Youth admitting to the program are first served by using our research proven evidenced
based model of care, which is a teaching model. If it is determined that a youth could
benefit from therapeutic services they may be referred to the Boys Town's Outpatient
Clinic for individual, family or group therapy based on an assessment. For youth on
medications they will be referred for medication management.
Enhanced Family Home Program
At this service level, the care provided in the Boys Town Enhanced Family Home
Program is based on a research -proven and evidenced based model of care. Youth live
in a family -style home and receive care from professionally trained staff called Family -
Teachers. Four to six boys or girls, usually ages 10 to 14, live in each home. Youth
residing in these homes are in need of more intense supervision, structure, monitoring
and oversight within a smaller staff ratio "family" home. Using the same evidence -based
Family Home Model of Care, the smaller staff ratio allows for an increased number of
teaching interactions to address higher needs of these youth. Enhanced Family Homes
have additional security features and overnight awake staff, while still providing
compassionate, effective ore in a family style environment. The children also learn
social skills, attend school, participate in extracurricular activities and take part in daily
chores and activities. With a focus on reunification, the Family -Teaching staff works
with families to achieve permanency, safety, and child well-being.
Youth admitting to the program are first served by using our research proven evidenced
based mods o o er wfiich is a teacfiing model -If it is determined that a youth could
benefit from therapeutic services they may be referred to the Boys Town's Outpatient
Clinic for individual, family or group therapy based on an assessment. For youth on
medications they will be referred for medication management.
10
vol l� r,y �/�
ADDENDUM #2
1. Payment Terms and Conditions: FFBH shall be compensated $148.11 per day per
youth for Family Home Services. FFBH shall be compensated $185.00 per day per
youth for Enhanced Family Home Services. FFBH shall be compensated for the
date of the youth's entry into FFBH's facility or program, but not for the date of
youth's discharge from FFBH's facility or program. The Department shall make
payment within thirty (30) days of submission of an invoice.
2. Medical Dental Pharmacy and Optometry: FFBH will be financially responsible for
all medical, dental, psychiatric, pharmacy, optometry, and therapeutic care
provided to a youth up to a maximum of $5,000 annually. Any medical, dental,
pharmacy or optometry needs that exceed the $5,000 maximum annually will be
the financial responsibility of the Department.
3. Transportation: FFBH shall be financially responsible for transportation costs,
including those at the time of admission and departure as well as visits for youth,
relative or other.
4. Clothing and Personal Needs: The Department will ensure that youth has adequate
clothing for the duration of treatment in FFBH's programs,
11
Vol. o2_b— F'y 7
CONTACTS
Family Homes Billing Contact
Assistant Department Financial Officer
Jim Fees -YC Building
13603 Flanagan Blvd
Boys Town, NE 68010
(402) 498-1957
is mes.fees@bovstown.ora
Agency Contact Billing Address Boys Town Medical Billing Contact
Lupe M, Washington Dani Figgins-Insurance Specialist
1904 West Highway 21 13603 Flanagan Blvd.
Bryan, TX 77803 Boys Town, NE 68010
979-361-1809 402-498-1912
owashington@brazoscountybc.gov danielle flggins(ftoystown.org
Notification to FFBH: All written communication and notifications regarding contract
services shall be made to:
Sarah Miller
Father Flanagan's Boys' Home
13603 Flanagan Blvd
Boys Town, NE 68010
(402) 498-3343
Sarah. miller@boystown.org
Notification to Agency: All written communication to Agency shall be made to:
Lupe M. Washington
1904 West Highway 21
Bryan, TX 77803
979-361-1809
gwashinatonna brazoscountvbc.aov
12
Father Flanagan's Boys' Home aka Boys Town
AUDIT REPORTING COMPLIANCE & INFORMATION
As the Agency contracting for services with Father Flanagan's Boys' Home aka Boys
Town (and affiliates), it is necessary for this document to be completed and returned
with the signed contract. Your Agency s Finance Director may assist in the
completion of this page.
This information is required as part of OMB Circular No. A-133 Audits of States, Local
Governments, and Non -Profit Organizations.
Questions regarding this page may be directed to:
Cheri Sash, Boys Town Finance, Grants and Contracts Manager
(402) 498-3147 or Cheri.Sash@boystown.org
Please complete this entire form.
Agency Name:
Program(s):
Contract Number:
Effective Dates:
1) In regards to the A-133 Single Audit Act, do you consider Boys Town a vendor or a sub
recipient of federal monles?
Vendor go to question #2
Subrecipient , go to question #3
2) As a vendor, are there federal or state funds attached to this contract that your State
requires to be reported under the A-133 Single Audit Act?
No
Yes . go to question #3
3) Please Identify the related percentage of federal funds and CFDA number for your contract:
-----Assistance--
Date: . Signature
Print Name:
Title:
Email Address:
13
„UI
CONTRACT AMENDMENT
Father Flanagan's Boys' Home (Boys Town)
ARTICLE III
SERVICES
3.03 Service Provider will provide or perform the following.
A. DAILY LIVING SKILLS
1. The Service Provider shall teach each child basic living and social skills such that they are able to
appropriately care for themselves and function in the community.
B. ASSESSMENT, SERVICE PLANNING AND COORDINATION
1.) Diagnostic Assessment. The Service Provider shall ensure completion of a diagnostic assessment on each
child within 30 days of admission. The assessment must address the child's strengths and needs in the
following areas: Physical, psychological, behavioral, family, social and educational.
2.) Service Planning and Coordination.
i. The Service Provider shall develop, coordinate and implement a service plan that addresses the
services that will be provided to meet each child's specific needs.
ii. The Service Provider shall develop a service plan in accordance with the requirements contained in
TJJD- FED -29-04 Section 500 (Casework and Support Services) and Section 501 (Service Plans).
iii. The Service Provider shall ensure that the service plan incorporates and is
consistent with:
a. Permanency goals identified in the juvenile probation department residential case plan;
b. Behavioral goals established by the juvenile probation department;
c. Components of the child's Individual Education Plan (112PP) and the Individual Transition Plan
91?) that are both developed by the school's Admission, Review, and Dismissal (ARD)
committee, if appropriate; and
d. Components of the CPS transition plan for youth ages 16-22 which includes Preparation for
Adult Living (PAL), Education and Training Vouchers (ETV) and other related services and
support for youth who are currently in foster care or transitioning out of care. Additional
information is located at
httm'//www (ifbs state.tx.ns/Child ProtectioulTmasitional Livine/default.aso.
iv. The Service Provider shall ensure that the service plan includes services to assist a child to transition
.to a new living,arrangement or to new provider services, if applicable.. .... . .
C. ROUTINE 24-HOUR CBILDCARE
1.) Food
i. The Service Provider shall provide food in accordance with requirements of DFPS Child Care
Licensing Minimum Standards.
ii. The Service Provider shall ensure that each child receives fresh fruits, vegetables and dairy
—. -- pro ucts-afleast once a day. --- -- - --- _ — — -
iii. The Service Provider shall ensure that children have input into meal planning.
2.) Clothing and Personal Items. J
i. The Service Provider shall maintain an inventory of the child's clothing and personal items that are
of substantial and/or sentimental value by:
ofd - Py -7-5
a. Completing an inventory of clothing and personal items at admission, as additional clothing and
personal items are purchased or provided, and at discharge for a planned discharge and within
thirty (30) days after an unplanned discharge:
b. Ensuring that the child (when age and developmentally able) and the Service Provider's
staff sign and date the clothing and personal item inventory, except when the clothing
and personal item inventory is completed after an unplanned discharge;
C. Sending the clothing and personal item inventory with the probation officer or other
department designee at discharge for planned discharges; and
I Providing the juvenile probation department with the clothing and personal item inventory
within thirty (30) days after an =planned discharge.
ii. The Service Provider shall provide each child with appropriate clothing that at a minimum is:
a. In sufficient quantity to ensure an adequate amount of the following: t -shirts, undershirts,
underwear, bras, socks, shoes, pants, shirts, skirts, blouses, coats/jackets, sweaters,
pajamas, shorts and other clothing necessary for a child to participate in daily activities;
b. Gender and age appropriate;
C.. Proportionate to the child's size; .
d. Tn good condition, and is not wom-out with holes or tears (not intended by the
manufacturer to be part of the item of clothing); and
e. Clean and washed on a regular basis.
iii. The Service Provider shall allow children to label their clothes with their name or initials.
iv. The Service Provider shall provide each child with appropriate items necessaryto meet thew
hygiene and personal grooming needs by:
a Making groomingproducts available so that each child is able to maintain good hygiene
and grooming practices;
b. Ensuring that grooming products meet each child's ethnic hygiene and individual hair
care needs;
C. Ensuring sufficient hot water is available for daily baths or showers; and
d. Providing trainingleducation as necessary to ensure each child understands the concepts
of personal hygiene and grooming and what theyneed to do on a daily basis to achieve
and maintain good hygiene and grooming.
3.) Room, Board, and Furnishings.
i. The Service Provider shall provide each child with a bed, sheets, towels, blankets, bedspreads,
pillows, mattresses and other furnishings necessary to meet the child's needs. The Service Provider
shall ensure that the items be kept clean and in good repair.
ii. The Service Provider shall ensure that children have personal storage space for their clothing and
--------possessions.—The-Sm-vice-Provider shall -provide -children, who -are able to -look aftertheir own needs- ---
with individual storage space in their bedrooms for clothing and possessions.
iii. The Service Provider shall provide behavioral, gender and age appropriate living arrangements for
each child, with the exception of sibling groups, where appropriate, in accordance with DFPS
Child Care Licensing Minimum Standards.
D. DISCIPLINE AND CRISIS MANAGEMENT
1.) Discipline.
i. The Service Provider shall use appropriate authority and discipline practices as necessary to set
limits for behavior and help each child develop the capacity for self-control; and
ii. The Service Provider shall develop and implement discipline and emergency behavior intervention
policies that are consistent with DFPS Child Care Licensing Minimum Standards at:
EOL_
�_-� Pg
httT)71/www.dfbs.state.tx.us/Child Care/Child Care Standards and Regulations/default.asp and
the Texas Administrative Code, including, but not limited to, the following:
a. The Service Provider shall not use, give permission to use, or threaten to use physical
discipline with any child.
b. The Services Provider shall not threaten the child with loss of visits with family or siblings as a
punishment or deterrent to behavior.
c. The Service Provider shall not threaten the cbild with loss of placement as a punishment or
deterrent to behavior.
2.) De -Escalation and Crisis Management.
i. The Service Provider shall ensure that all de-escalation techniques are exhausted before utilizing
more restrictive and intrusive behavior management or emergency behavior intervention.
ii. The Service Provider shall utilize developmentally and age appropriate emergency behavior
intervention techniques, as described in DIPS Child Care Licensing Minimum Standards to resolve
iii. The Service Provider shall manage the facility and milieu in a manner that minimizes disruption
during a crisis.
E. EDUCATIONAL AND VOCATTONAL ACTIVIMS
1.) Educational Activities
i. The Service Provider shall ensure that each school -aged child placed with the Services Provider
pursuant to this Contract attends an educational program accredited by the Texas Education
Agency ("TSA"). The Services Provider may request an exception to this requirement from juvenile
probation department. The Chief Juvenile Probation Officer, or his/her designee may approve the
exception request, and such approval must be in writing.
ii. Not later than the third (3n calendar day after the date a child is placed in a residential
facility; the Service Provider shall notify the school district in which the facility is located.
iii. The Service Provider shall maintain and update and education portfolio for each child in the
Service Provider's care. The contents of the education portfolio must include, if appropriate:
a. School enrollment documents —birth certificate, Social Security card, immunizations, and
withdrawal notice from the last school;
b. Special Education documents —Admission, Review and Dismissal (ARD) team
meeting notes, Individual Education Plan (LEP), Section 504 documents, full individual
evaluation and/or other diagnostic assessments;
c. Report cards, progress reports, and/or IEP progress reports;
e. Standardized test result-TAKS/SDAA/LDAA;
f Referrals, notices or other correspondence;
g. Pictures;
h. Miscellaneous — anything school related not previously listed.
_.... __. _iv.._ _The.Service.Provider.shall make the.education portfolio readily.available-to_the juvenile probation_
department on any visit with the child or otherwise, if requested.
V. The Service Provider shall document that the report card and progress reports are discussed with
each child.
VL The Se -vice Provider shall provide the child's education portfolio to the juvenile probation
department at the time a child is discharged from the Service Provider's care regardless of
whether the discharge is a planned or an unplanned discharge. The Service Provider must ensure
the following:
.iii t0 --PQ
The most current educational documents and records are in each child's education
port and
b. The child's education portfolio includes the child's current school withdrawal paperwork
vii. The Service Provider shall minimive disruptions to a child's education by scheduling therapy and
other appointments outside school hours, whenever possible.
2.) Vocational Activities. The Service Provider shall provide vocational training, support services, activities and
skills training (includingjob readiness), apprenticeships and vocational training opportunities such that each
child:
i. Has access to appropriate vocational activities and community education program
ii. Receives the assistance needed to maximize the benefit of these activities; and
iii. Is provided transportation to vocational activities.
F. ROUTINE RECREATIONAL ACTIVITIES
1.) The Service Provider shall provide recreational activities such as indoor, outdoor, school, community and
. religous or spirit* actiyities,for children served .under this Contract that are age-appropriate, varied, and
are of interest to the child.
2.) The Service Provider shall ensure that recreational activities are, at a minimum, supervised in accordance with
DFPS Child Care Licensing Minimum Standards and service level requirements contained in the Levels of Care
Descriptions CrED-FED-28-04).
3.) The Service Provider shall intervene, as necessary, to reduce the risk and occurrence of any and all injuries.
4.) The Service Provider shall ensure that children have input into the types of recreational activities in which
they wish to participate.
G. TRAVEL
1.) The Service Provider shall provide or arrange all travel necessary to ensure a child's access to all necessary
medical, mental and vision care for each child, including behavioral healthcare services, recreational, school
and school activities, family visits, court hearings, Preparation for Adult living (PAL) activities, permanency
conferences, transition plan meetings, family group conferences, circles or support conferences, and any
other services necessary to fulfill the tasks on a chil(Ts service plan.
2.) A Service Provider who is licensed as a CPS shall arrange and facilitate sibling visits when siblings are at
different placements within the same CPS unless the siblings' visits are:
i- Prohibited by court order;
ii. Contrary to the best interest of the children as reflected in any of the service plans of the siblings; or
iii. Discouraged by a mental health professional treating any of the siblings.
---H—CULTURAL-COMPETENCE— -- - —
1.) The Service Provider shall provide the contracted components of care with a high level of individual and
organizational cultural competence as described below:
a. Individual Cultural Competence- The knowledge, skill or attribute one has relative to cultures other
than his/her awn, that is observable in the consistent patterns of an individual's behavior,
- ---- —interaction.andworkrelated activities-overtime,_whichcontributes-to _the ability_to.effectively--
meet
ffectively___meet the needs of children and families receiving services.
b. Organizational Cultural Competence - A set of values, behaviors, attitudes and practices within a
system, organization, program or among individuals, which enables staff and volunteers to work
effectively with children and families from other cultures. Furthermore, it refers to the staffs ability
to honor and respect the beliefs, language, interpersonal styles and behaviors of individuals and
families receiving services.
vol. _ pg. ��
L SERVICE PROVIDER PARTICIPATION
1.) The Service Provider shall participate in conferences required by the juvenile probation department which include
but are not limited to, medical, school, case planning, permanency planning, transition planning, and legal
staf ing's.
2.) The Service Provider shall participate in Preparation for Adult Living (PAL) activities, consistent with the child
service or transition plan.
3.) The Service Provider shall participate in any other meetings required by the juvenile probation department
or a court having jurisdiction over the child and necessary to ensure that the Service Provider is complying
with a child's service plan.
J. MAINTAINING CONNECYIONS
1.) The Service Provider shall make a good faith effort to ensure that children are able to preserve desired and
appropriate connections to his or her own cultural identity and community, including religious/spiritual, family,
school, and appropriate organizations through on-site or off-site means.
2.) The Service Provider shall document all good faith efforts to maintain the child's connections.
K PROVIDING TESTIMONY
1.) The Service Provider shall ensure that Service Provider's employees and subcontractors appear and testify in
judicial proceedings, depositions and administrative hearings relating to a child, at the request of the juvenile
probation department.
2.) The Service Provider shall, to the extent possible, notify, and/or assist the juvenile probation department in
locating, past employees or subcontractors when past employees or subcontractors Providers are needed to
appear and testify in accordance with this subsection. The Service Provider is responsible for the cost associated
with the requirements of this subsection -
L. LEAST RESTRICTIVE SETTING
1.) The Service Provider shall provide all services in a manner that safeguards the health, welfare and safety of
the children in the least restrictive setting possible.
Duane Peters, County Judge and Date
Brazos County Juvenile Board Chair
Doug Vance, Executiv rector
Brazos County Juvenile Services Department
Date
-C Py s�
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N
AUSTIN ENVIRONMENTAL, INC.
P.O. Box 3725
Bryan, Texas 77805-3725
979-778-2699
pdehlinger@austinenv.com
Asbestos Consulting Services Proposal
Date: September 21, 2015
Project Name: Brazos County Courthouse
Location: 200 East Wm. J. Brvan Parkway. Brvan. Texas
Project Contact: Charles Wendt
Telephone No.: 979-775-7400 cwendt@co.brazos.tx.us
Cakhbuy�le' O��.
II
Description of Services: Perform asbestos project design, asbestos project management and asbestos
air monitoring for Phase 5 of the Brazos County Courthouse Renovation Project in Bryan, Texas.
Austin Environmental Inc., will provide asbestos project design with bid documents, asbestos air
monitoring and asbestos project management to comply with the Texas Asbestos Health Protection
Rules TAC 295.34 and the National Emissions Standards for Hazardous Air Pollutants (NESHAP) 40
CFR Part 61, subpart M. OSHA asbestos regulations.
PROPERTY OWNER/OPERATOR IDENTIFICATION:
Name: Commissioners Court -Brazos County
Address: 200 S. Texas Ave., Bryan, Texas 77802
Attention: Charles Wendt
INVOICING:
Asbestos Project Design/Bid Documents
Seven hundred fifty dollars and no/100 .......................................$750.00
Asbestos air monitoring/Project Management Per 8 Hour Day
Four hundred fifty dollars and no/100 .......................$450.00/Per 8 Hour Day
Estimate 8 hrs/day for the duration of the project depending on the Asbestos Abatement Contractors
work schedule. Abatement should not exceed 28 days.
linty-rlve ($55.00) dollars per hour over 8 hour work day.
** Should the asbestos abatement contractor take more than the 28 working days, Brazos County will be
billed for an additional air monitoring day. Price includes normal working hours and days. 7am-6pm
Monday thru Friday.
Asbestos Abatement Report
Three hundred fifty dollars and no/100..........................................$350.00
Austin Environmental Inc, Excludes the following from the Proposal:
1. DSHS asbestos fees to be paid by Brazos County.
2. Replacement Cost.
3. Asbestos Contractor Occupational Safety and Health Personal Monitoring.
4. Removal/Disposal of hazardous materials.
Vol.. _�v _(o__ p'g�—YL_I
September 21, 2015
Page 2
5. Inspection) Testing of Hazardous materials outside the scope of work (ie., mercury vapor, mold,
indoor air quality, PCB's, radon, etc.,)
6. ACM or ACBM hidden or enclosed in building materials that are not removed until construction
activities. Destructive sampling will be minimized due to the occupancy of the building. RACM,
Category I and Category 2 nonfriable asbestos containing materials may exist in wall cavities,
behind brick, roofing materials and isolated in crawlspaces and confined spaces.
Austin Environmental Inc., proposes to do the work for a price not to exceed:
Sixteen thousand nine hundred dollars and 001100 ...................$16,900.00**
Austin Environmental Inc.,/Paul B. Dehlinger fee is based on the scope of work described in the proposal.
If the proposal is accepted please indicate with signature below and return proposal. Proposal is valid for
a period not to exceed 30 days.
Accepted by: Date
rhy VWla rd ig n eha (f of DUO tae Re(er% C-OL4 f j')L dc�e
Vol. __o�_�_� Pg
W
-yam-ire.
Brazos County
Purchasing Department
200 SOUTH TEXAS AVE SUITE 352 BRYAN, TX 77603
PHONE (979) 361-4290 FAX (979) 361-4293
September 24, 2015
Gcndron and Thibodeaux
219 N. Main St. Suite 302 Phone: 979-7759.500
Bryan, Texas 77803 Email: gendron@suddenlink.com
Attn: Patrick Gendron
Re: Extension of Contract # 2014.60R for Legal Representation of Indigent Juvenile Defense
Brazos County appreciates the quality work your company has provided and would like to exercise an extension
option for Contract #2014-601? previously known as 2013.648 2013-12R and 2011.33. All terms, conditions, and
pricing shall remain the same. This extension will be from October 1, 2015 through October 31, 2015.
To accept the extension option, please fill out the information and sign below. Return the signed documents by
email to cnorton@brazoscountytx.gov or fax to (979) 3614293. Please then submit the original signed documents.
Please return acceptance as soon as possible. If you have any questions, I may be reached at (979) 361-4291.
Contact Name: — t `�+r J— 6 e t 7/ r j, Telephone: 1 --? � — ?'7 J ~ 117.-&
GE R N & THIBODEAUX
Authorized Signature
BRAZOSCOUNTY d
O
Duane Peters, County udge
C�Y11pQ,y�C�V,C�
Date
Date
Vol• —�� � P9•--���
;i
BRAZOS COUNTY
COMMISSIONERS' COURT
ACTION FORM
DEPARTMENT Road and Bridge DEPT. NUMBER 56001000
DATE OF COURT MEETING: September 29, 2015
ITEM: Consider and take action on the Final Plat of Roans Chapel Commercial
Subdivision Lots 1-6, Block I; 8.123 Acres: 0.284 Acres R.O.W. Dedication: Maria
Kegans League Survey, A-28: (College Station ETJ) Brazos County, Texas. Site is located
in Precinct 2.
SOURCE OF FUNDS: N/A
NOTES:
• Owner: KWK Ventures, LP / JDMD Development, LLC
• • Engineer/Surveyor: Schultz Engineering LLC / ATM Surveying
SUBMITTED BY:
mm
w
R. Alan Munger, P.E Co issio Sammy Catalena
County Engineer Precinct
_ ___This -Request is.[/AP-PROVED-/-DENIED_[_]-by -Commissioners'..Court - -.-- -. -- -.
on
E. Duane Pters, County Judge
Date
ECL ___ __279--
Application for Development Office use only.
Brazos County Subdivision and Development Regulations
Brazos County Eriglneering Department
2617 Hwy 21 West, Bryan, Texas 77803
(919)822-2127
MasterPlan_ Final Plat ✓ Re -Plat— Amending Plat_
Property Descriptlon
Road f.00ation: Roans Chanel Road
flgal Description: , Maria Kegans League Survey, A-28
Subdivision Description Commemlal Subdivision
Subdivision Name: Roans Chapel Commercial Subdivision
Total number trials: 6 Total Acreage: 6.123 acres
Property Owner
0 aner nanle(a): KWK Ventures, LP 8 JDMA Development. LLC
Llarent mailing address: 12633 SH 39, College Station, Teus n865
Plaine number(s): sn.na --
Applicant or Authorized Agent, Engineer or Surveyor
Name and Address••KWK ventures, LP 8 JDMD Develolnnent, LLC - Kann Walsh
Phone aumber(s): vs."AAMO
Name and Address: Schulte Engineering,LLC - Joe Schultz,2]33Lgngmire Drive, Sults A. College Station TX =45
Phone number(s): 9)9]663900
Application is for
Residential ( ) Mobile Home Park () Commercial (�)
Other ( )
Is any of the property located in a Floodplain or Flood Hazard area? (yes/no)
Adnowtodgmeot: The flood hazard boundary maps and ad= flood data used by Bnms County in evduating flood bstat& to
proposed dcvelopmennire Considered masotuble and arcuate for regulatory purposes and are based on the best available scientific
ad engineering; data. On rue oe asiont grater floods an and will arur and flood taus my be increased by anm-mule or natural
camcs. Issuance ora Floodplain Permit in sowrderoe with the Bram bounty Flood Damage Preveedw Ordinance does not imply
tlot development outside the arc$ orspoeial flood hazard writ be free from Gooding or flood damage Issuance of a pan@ shall not
mate liability on the ems of Brains County or any officer or employee of Bnmt County in the event flooding or flood damage does
orc,r.
is part or all of the property within an ETJ of a City? res (yesino)
Will any construction occur in TxDOT right-of-ways? Yes (yesino)
Application Check Wt:
Copia of finished plat with corrections (if any):
41 9 copies to Brazos County
0 One (1) copy to Brazos County Health Dept.
0 One (1) copy to Brazos County 911
0 One (1) copy to local Water District or Company
Letters of approval (to be scat by the approving institution directly to Brazos County Engineering):
0 Letter from Brazos County Health Dept. — For onsite sewage evaluation.
0 Letter from Brazos County 911 — For road names.
0 Letter from Water District or Company. —Stating water availability, etc..
If property is within an ETJ of a city_—
0 Approval notification from appropriate city.
Applicant aurst tharthey have signed this application in the capacity designated, if any, and further attests
that they have read document and the statement contained heroin and any attached are true and factual All
applicants are encouraged to review the County Regulations prior to any plat submittal. R is understood that
this appGratlon.is not.finished or dated to ll all documents listed above are filed at the Brazos County —
all applicable blanks are fill in the application above.
O d
urn KVrICV;4"',,LP. I-[�-(S
Appli is Signature V Date
County
VOL _-u 6_ Pg y
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENT(S) FOR THE 2014-2015 BUDGET YEAR
NO. 14115 51.1-51.2
On this the 29th day of September 2015 at a regular meeting of the Commissioners' Court, the
following members were present:
A. Duane Peters, County Judge, Presiding
B. Lloyd Wassermann, Commissioner, Precinct I
C. Sammy Catalena, Commissioner, Precinct 2
D. Kenny Mallard, Commissioner, Precinct 3
E. Irma Cauley, Commissioner, Precinct 4
r. Karen McQueen, County Clerk
The following proceedings were held:
THAT WHEREAS, on 29th day of September 2015 the Court heard and approved a budget
amendment for the 2014-2015 budget year for Brazos County, Texas; and
WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions
which could not be reasonably included in the original budget adopted 9 September 2014, the following
amendment(s) to the original budget are hereby authorized, as described on the attached page(s).
ADOPTED AND APPROVED this the 29th day of September 2015.
THE COnNESSIONERS COURT OF BRAZOS COUNTY, TEXAS.
By:
1 na e Peel C0�- Ju ge
Original: County Clerk's Office and
Attached to the original budget
Fa0�._�/
)3
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 14/15 - 51.1
9/29/2015
FUNDI DIV I ACCT PROD DR/CR ACCOUNT NAME Increase Decrease
4312 63000710 67050000 CR Appliances 620.86
4312 63000710 80101003 DR Bldg. Renov.- Courthouse 620.86
Certificates of Obli aA20
Move funds to building account to allow for additional expenses to be posted to the Courthouse Renovation rdect.
n6
Date.. .9L17/2015 _
oartmerit'Aoiiinval ' ' _ - . • :Date. , .
Vol o� pg —�`2_
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 14/15 - 51.2
ulzu/" 10
FUNDI DIV I ACCT PROJ I DR/CR I ACCOUNT NAME increase I Decrease-�
01001 31000100 1 61740000
0100
Services
Reallocations of funds to ourchasC DrescriDtions for vouth in Juvenile Placement.
77-777
rmm
171
vol Zi -P9. 'S�/3-
L
a�
PERSONNEL
CHANGE OF STATUS REQUESTS
Commissioner Court Date: September 29, 2015
Department Submitting Information: Human Resources
Purpose of Submissions: Consider and Take Action on Change Requests
Department Submitting Employee Request Action Requested
Request(s) Applies To
851h District Court Hawthorne, Kyle Budget Change
272nd District Court
Bryan III, Travis
Budget Change
3615 District Court
Smith, Steven
Budget Change
Ag Extension
Anderson, Janice
Merit
Anthony, Charla
Step Increase
Besser, Emily
Merit
Hoyt, Gina
Merit
Skinner, Ashley
Budget Change
Associate Judge #1
Zachary Garcia, Dana
COLA
Associate Judge #2
Gore, Glynis
COLA
Miller, Cindy
COLA
Commissioner's Court
Catalena, Samuel
COLA
Cauley, Irma
COLA
Mallard, Kenny
COLA
Wassermann, Lloyd
COLA
- Constable -Pct. -I--
----Brown,-Philip---- -----
-Merit------ --- ---
Reeves, Jeff
COLA
Huet, Robert
Change in Group &
Merit
1
Vol Pg. _—�
Constable Pct.
2
Lampo, Donald
COLA
Allowance
Butler, Katie
Constable Pct.
3
Ingram, Joe Paul
COLA
Deng, Fang
COLA
Constable Pct.
4
Butler Jr., Isaac
COLA
County Auditor
Bates, Amy
COLA & Cell Phone
Allowance
Butler, Katie
COLA
Cao, Thao
COLA
Deng, Fang
COLA
Lozano, Rosa
COLA
Mason, Megan
COLA
Murph, Beverly
COLA
Pratt, Brian
COLA
See, Magdalen
COLA
County Clerk
McQueen, Karen
COLA
County Court at Law #1
Matzke, Amanda
COLA
County Court at Law #2
Locke, James
COLA
County Judge
Peters, Duane
COLA
County Treasurer
Davis, Laura
COLA
District Attorney Parsons, Jarvis Budget Change &
Supplement
District Clerk Hamlin, Marc COLA
Higgins, Makayla Transfer w/in Dept.
O'Gilvie, Amber Transferw/in Dept.
Expo Complex
Gardner, Keri
Reinstated
Kemp, Danny Lane
Reinstated
Lerma, Alberto
Reinstated
Marshall, Jakub
Reinstated
Mokry, Nicholas
Reinstated
Van Zandt, Denise
New Hire
Vickers, Adam
Reinstated
Waters, Ronald
Reinstated
Zamora, Francisco
Reinstated
Facilities Services
Alderete, Elizabeth
Merit
Conde, Isaias
Merit
Davis, Latracy
Merit
Fickey, Larita
Merit
Gonzales, Rickey
Resignation
Hayes, Kenneth
Merit
Hernandez, Jessie
Merit
Joseph, Kyle
Transfer w/in Dept.
Ledezma, Raul
Merit
Maddox, Dennis
Merit
Martinez, Carlos
Transfer w/in Dept.
Martinez, Johnny
Merit
Mayo, Matthew
Merit
McComb, Patricia
Merit
Monsivais, Francisco
Merit
Roach, Charles
Merit
Stutts, Ernest
COLA & Merit
Justice of the Peace Pct. 1
McCleary, Michael
COLA
Justice of the Peace Pct. 2
Munoz, Tommy
COLA
Justice of the Peace Pct. 3 Hill, Richard COLA
3
E:?
Justice of the Peace Pct. 4 Gamboa, Patrica Transfer Win Dept.
Garcia, Loretta Transfer w/in Dept.
Garcia Jr., Louis COLA
Records Management Allen, Lynn COLA & Merit
Cannon, Deirdre New Hire
Coppinger, Isabel New Hire
Horn, Aubrey Termination
Horn, Aubrey Reinstated
Nelson, Diana Termination
Nelson, Diana Reinstated
Stevens, Jean Merit
Yeppez, Marco New Hire
Road and Bridge Alvarado, Manuel Jr. Merit
Arnold, Gary COLA & Merit
Arredondo, Amber COLA
Barrera, Emilio Merit
Bass, Anthony Merit
Bates, Larry Merit
Bruner, Brad Termination
Chadwick, Ken COLA
Coborn, Jesse Merit
Curtis, Alfred Merit
Engleman, Michael Merit
Greer, Kenny Merit
Grisso, Johnathon Merit
Harrod, Linda Merit
—
Jacobs, Richard Step Increase
Jones, Jon COLA &Merit
Kolwes, Darrell Merit
Lott, Megan Merit
vol. Pg. _�
Macias, Richard
Merit
Mitchell, Paul
Merit
Moehlman, Marshall
Merit
Morton, Michael
Merit
Munger, Alan
COLA & Merit
Odstrcil, Larry
Merit
Phallan, Shawn
Merit
Reyna, Pedro
Merit
Romanos Jr, Samuel
Termination
Stracener, Lewis
Merit
Tyler, Karen
Merit
Villarreal, Victor
Merit
Wade, Steven
Merit
Wilhelm, Wayne
Merit
White, Kenneth
Merit
Sheriff's Office — Administration Kirk, Chris
COLA
Sheriff's Office- Detention Center Darby, Danielle Termination
Green, Annie Retirement
Nance, Ricky
New Hire
Roop, Amanda
New Hire
Shelton, Windy
Termination
Shelton, Windy
Reinstated
Vernon, Gary
Termination
Tax Assessor Roe, Dorye K.
COLA
Approved in Commissioners' Court: September 29, 2015
County Judge's or Commissioner's Signature: f
(This Copy to be attached to minutes) / c�
Vol, o2(p Pg.�-
C