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HomeMy WebLinkAbout2015-07-21 10:00AM REGULAR MEETINGBRAZOSCOUNTY BRYAN TEXAS NOTICE OF MEETING AND AGENDA I —I I {-_ 11 �� I L r__ I =� 1015A I P12 52 BRAZOS COUNTY COMMISSIONERS COURT I 'i r Fi! I� FlTI Cl tr El- r �rr K THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON JULY 21 2015 AT 10 00 AM IN THE COMMISSIONERS COURTROOM OF THE COUNTY ADMINISTRATION BUILDING 200 SOUTH TEXAS AVE SUITE 106 BRYAN TX 77803 Invocation and Pledge of Allegiance U S and Texas Flag Chaplain G H Jones and Commissioner Cauley 2 Call for Citizen Input and /or concerns Consider and take action on agenda Items 3 9 3 Consideration of request for refund of $30 to Ricardo Mueles for a returned check fee assessed by the Brazos County Tax Office 4 Request for out of state travel for 361st District Court Judge Steve Smith to attend the Annual Meeting of the American Bar Association In Chicago IL Dates of travel are June 30 August 2 5 Ratification and approval of the purchase of a scanner In the amount of $877 00 using JP Tech funds 6 Aooroval of change order #3 to Madison Construction for phase IV of courthouse remodel to decrease contract by $38.302 14 for remain n9s9ntmgencv balance .not _ used 7 Budget Amendments Budget Amendments FY 14115 41 1 41 5 8 Personnel Change of Status Personnel Action Forms 9 Payment of Claims Vol. pg.'9 // 10 Acknowledgement of the Brazos County Expo FY 2015 Third Quarter Sales and Marketing Report. 11 Sheriffs report on inmate population 12 Announcement of interest items and possible future agenda topics 13 Call for Citizen input and/or concerns 14 Adjourn Vol. a ,pg. ;2 PUBLIC COMMENTS Public Comment during the Commission Meeting may be for all matters both on and off the agenda and be limited to four minutes per person Persons are invited to submit comments in writing on the agenda items and /or attend and make comment at the Commission meeting Members of the public are reminded that the Brazos County Commissioners Court is a Consututional Court, with both judicial and legislative powers created under Article V Section 1 and Section 1e of the Texas Constitution As a Constitutional Court the Brazos County Commissioners Coun also possesses the power to issue a Contempt of Court Cilaaon under Secuon 61 024 of the Texas Loral Government Code Accordingly members of the public in attendance at any Regular Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to andlor addressing the Court in participating in public discussions before the Court and in all actions in the presence of the Court Those members of the public who are inappropriately attired and /or who do not conduct themselves in an ordedy and appropriate manner will be ordered to leave the meeting Refusal to abide by the Court s Order and /or continued di eruption of the meeting may result in a Contempt of Court Citation It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or group Neither is it the mtenbon of the Court to allow a member (or members) of the public to insult the honesty andlor integrity of the Court, as a body or any member or members of the Court of County employees individually or cogecuvely Accordingly profane insulting or threatening language directed toward the Court and/or any person in the Court s presence end /or racial ethnic or gender stars or epithets wall not be tolerated Volabon of these was may result in the followng sanctions 1 cancellation of a speakers time 2 removal from the Commissioners Court. 3 a Contempt Ctauon and /or 4 such other andlor criminal sanctions as may be Authorized under the Constitution Statutes and Codes of the Stare of Texas The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda property posted prior to the meeting During the public comment penod speakers may address matters not listed on the published agenda The Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court However responses from me County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without notice to the public To ensure the public has notice of all matters the Commissioners Court will consider the County Judge and/or Commissioners may choose not to respond to public comments except to cortect faelpal inaccuracies facile existing policy in response to an inquiry or to ask that a matter be listed on a future agenda See Texas Open Meetings Act 4551 042 INVOCATION Any inwcabon that may be offered before the official than of the Court meeting shall be to and for the benefit of the Court The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not necessarily represent the religious beliefs or views of the Court in pan or as a whole No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actwely participate in the business of the Court. The Commissioners Coudmom of the County Administration Building 200 South Texas Ave Suite 106 Bryan T% 77803 is wheelchair accessible Handicap parlung spaces are available Any request for sign interpretive services must be made two working days before the meeting To make arrangements please call (979) 3614102 Vol. �Z ;), a Pg.1-21 /� BRAZOS COUNTY BRYAN,TEXAS MINUTES July 21, 2015 BRAZOS COUNTY COMMISSIONERS COURT REGULAR MEETING 2 Signature Paae.pdf 1B File Stamped Agendandt 1B Sign In Sheet.pdf A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Administration Building, 200 South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday, July 21, 2015 with the following members of the Court present: Duane Peters, County Judge, Presiding; Lloyd Wassermann, Commissioner of Precinct 1; Sammy Catalena, Commissioner of Precinct 2; Kenny Mallard, Commissioner of Precinct 3; Irma Cauley, Commissioner of Precinct 4, Karen McQueen, County Clerk. The attached sheets contain the names of the citizens and officials that were in attendance. Invocation and Pledge of Allegiance - U.S. and Texas Flag - Chaplain G.H. Jones and Commissioner Cauley LIZ temApprovalSheet.html 2. Call for Citizen input and /or concerns. There was no citizen's input. Vol. 0 �� Pg.� Consider and take action on agenda items 3 - 9: 3. Consideration of request for refund of $30 to Ricardo Mireles for a returned check fee assessed by the Brazos County Tax Office. 0 Item 3. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena, Cauley , Mallard , Peters , Wassermann. 4. Request for out -of -state travel for 361st District Court Judge, Steve Smith, to attend the Annual Meeting of the American Bar Association in Chicago, IL. Dates of travel are June 30 - August 2. LB Iten 4. Commissioner Cauley made the motion with the correction for the dates of travel to be changed from June 30, 2015 through August 2, 2015 to July 30, 2015 through August 2, 2015. The motion was seconded by Judge Peters. Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by County Judge Duane Peters. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann. 5. Ratification and approval of the purchase of a scanner in the amount of $877.00 using JP Tech funds. 0 Item 5. Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena, Cauley , Mallard , Peters , Wassermann. 6. Approval of change order #3 to Madison Construction for phase IV of courthouse remodel to decrease contract by $38,302.14 for remaining contingency balance not used. ID Item Rod A copy of the change order is attached Motion: Approve , Moved by Commissioner Lloyd Wassermann, Seconded by Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann. Budget Amendments. Budget Amendments FY 14/15 41.1 - 41.5 0 Item 7. 41.1 Reallocate funds for Records Management. 41.2 Reallocate funds for Capital Projects - Information Technology. 41.3 Transfer funds from Contingency to Cluster Court Support. 41.4 Reallocate funds for Community Supervision - County Support. 41.5 Transfer funds from Road and Bridge to Environmental Protection. Motion: Approve , Moved by Commissioner Sammy Catalena, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena, Cauley , Mallard , Peters, Wassermann. 8. Personnel Change of Status. Vol. pg. 13 Personnel Action Forms B Item 8. A copy of the Personnel Change of Status requests is attached. Motion: Approve , Moved by Commissioner Lloyd Wassermann, Seconded by Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters , Wassermann. 9. Payment of Claims. B BILL LIST 07.21.15.pd B Clams Shed.pdf 7134762 - 7135045 Motion: Approve , Moved by Commissioner Sammy Catalena, Seconded by Commissioner LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters, Wassermann. 10. Acknowledgement of the Brazos County Expo FY 2015 Third Quarter Sales and Marketing Report. Item 10.odf The Court acknowledged receipt of the Brazos County Expo FY 2015 Third Quarter Sales and Marketing Report. A copy of the report is attached. 11. Sheriffs report on inmate population. Wayne Dicky, Jail Administrator stated there were 621 inmates in jail, 53 have electronic monitors and there are none pending for monitors. 12. Announcement of interest items and possible future agenda topics. There were no announcements. 13. Call for Citizen input and /or concerns. There was no citizen's input. 14. Adjourn. vol. Pg. 02% 4 The foregoing minutes of the Commissioners Court meeting held July 21, 2015 have been examined and are approved in open Court this J± day of 2015, in Bryan, Brazos County, Texas. Duane Peters County Judge rafinTiy C lena Commis' ner, Precinct 2 Commissioner, Precinct 4 Attest: 9'r� " C//' Gc Karen McQueen County Clerk i Aj',��� � Lloyd Wassermarm Commissioner. Precinct 1 Kenny Mall r Commissione , Precinct 3 Vol. Z— - p=9�1 BRAZOS COUNTY COMMISSIONER'S COURT DoIoTZ 20/ Name Organization ��1-� 6,A�- rig (!,�k tA Pct 3 Vol. Pg. Name Dp Of BRAZOS COUNTY CONMS SIONER' S COURT ,t —BAY OF > 20JS— ago , Organization (PLES�E PRNT) C 0 t`c�M l '�✓ Vol. " ::" Pg.� N PROJECT 1—BC Courthouse Phase IV PA # 2010 1018 TO I Mr Charles Wendt P SRA ON (979) 361-4292 Brazos County A CH IT�'TS 701 South Texas Avenue 200 S Texas Avenue Suite 352 Change Order #3 Bryan Texas 77303 Bryan TX 77803 DATE 13 July 2015 Voice 979 775 6036 �ryy Email - nC'pa[a rch trim I TRANSMITTAL www atarch com p tarch - PROJECT 1—BC Courthouse Phase IV PA # 2010 1018 TO I Mr Charles Wendt Pis (979) 361-4292 Brazos County 3 07/13/15 200 S Texas Avenue Suite 352 Change Order #3 Bryan TX 77803 DATE 13 July 2015 TRANSMITTING ® Herewith ❑ Under Separate Cover ITEM(S) ❑ Drawings ❑ Prints ❑ Shop Drawings ❑ Product Literature ❑ Specifications ® Change Order #3 FOR ❑ Approval ❑ Distribution ®Signature ❑ Information VIA ❑ Mail ❑ Courier ❑ Fax ® By Hand ❑ Review /Comment ❑ Overnight ❑ -- Sub# Qty Date Pis Description 3 07/13/15 Change Order #3 NOTE PLEASE SIGN ALL THREE (3) COPIES AND RETURN TWO (2) TO PATTERSON ARCHITECTS Vol. 'j, -2- Pg. :� 0 e•- I Document G701" — 2001 Change Order PROJECT (Arameandaddress) CHANGE ORDER NUMBER TFa2EE (3) OWNER❑ Brazos County Courthouse Renovations Phase IV 300 East 26th Street DATE 10 Julv 2015 ARCHITECT ❑ Bryan, Texas 77803 CONTRACTOR ❑ TO CONTRACTOR Name and address) Madison Construction, L P P 0 Box 3787 Bryan, Texas 77805 ARCHITECT S PROJECT NUMBER 1018 CONTRACT DATE 14 January 2014 CONTRACTFOR Phase IV Renovations FIELD ❑ OTHER ❑ I The Contract 1s changed as follows (Include where applicable any undisputed amount attributable to previously executed Construction Change Directives) Remaining Contingencv balance The original (Contract Sum) (Fittmetttee$- cvfs+nlrmm -Prn was The net change by previously authorized Change Orders The (Contract Sum) (Civarawz d! Ata•�um _R=c) prior to this Change Order was The (Contract Sum)(Cuaraatud- ?.laxtmtuaFs}s«) will be (artckascd) (decreased) (aachangod) by this Change Order In the amount of S 5,900,000 00 $ 138,692 00 S 6,038,692 00 38,302 14 The new (Contract Sum) (6eaamrcd R4-,arrnrnn-Pi mi including this Change Order will be $ 6,000,389 86 The Contract Time will be (Nlereai ( decreased) (unchanged) by zero ( 0 ) days The date of Substantial Completion as of the date of this Change Order therefore is 24 May 2015 ROTE This Change Order does not include changes in the Contract Sum Contract Time or Guaranteed Alacimum Price that hm a been autior¢ed by Construction Change Direeaire until the cost and itme hm,e been agreed upon by both the Omer and Contractor in 1lhich case a Change Order is evecuied to supersede the Construction Change Dvecaw NOT VALID UNTIL SIGNED BY THE ARCHITECT CONTRACTOR AND OWNER Patterson Architects Madison Construction Brazos County ARCHITECT (Firm name) CONTRACTOR (Firm name) OWNER (Firm name) 701 South Texas Avenue P 0 Box 3787 00 xas Ave , Suite 352 Bryan Texas 7P&3-\ Brvan Texas 77805 an, Tie 7A803 ADDRES ADDRESS ADD SS r — ignarur' (Signature) ( enarure) Fred A Patterson Jr Michael Jones Judge Duane Peters OSTed name) (T • 4edna (I yped name) DATE D E DATA CAUTION You should sign an original AIA Contract Document on which this text appears in RED An original assures that changes will not be obscured AIA Document G701 ry -2001 Copyright ® 1979 1987 2000 and 2001 by The American Insllule of Architects A] I rights reserved WARNING Thus AIODocument is protected by U S Copyright Law and International Treaties Unauthorized reproduction or distribution of this AIA °Document or any portion of it may result in severe civil and criminal penalties and will be prosecuted to the maximum extent possible under the law Purchasers are penned to reproduce ten (10) copies of this document when completed To report copyright violations of AIA Contract Documents a mail The Amenoan lnswute of ArUtnecis legal counsel copynghtn@aia org 11 . 1.1� -AIA Document G701 -2001 Change Order PROJECT (Arame and address) Brazos County Courthouse 300 East 26th Street Brvan, Texas 77803 TO CONTRACTOR (tvanie and address) Madison Construction, L P P 0 Box 3787 Bryan Texas 77805 TFU2EE (3 ) 10 Julv 2015 ARCHITECT S PROJECT NUMBER 1018 CONTRACT DATE 14 January 2014 CONTRACT FOR Phase IV Renovations OWN --R ❑ ARCHITECT 0 CONTRACTOR 0 FIELD 0 OTHER 0 The Contract Is changed as follows (Include tthere applicable mry undisputed amount attributable to pievtousti, evecifteciConsinrcaoli Change Dvecaies ) Pe,ma, n, rig Contingency balance The ongmal (Contract Sum) Wrucran eed- �4aslmnnrPrn'rj st as The net change by pre> iouslr authonzed Change Orders The (Contract pnor to this Change Ordervtas The (Contract will be (+r}esuasad) (decreased) (u -- haggod) by this Change Order In the amount of The nets (Contract Sum) (fma>artreecthta:cm=, Pnce) including this Chanee Order w dl be The Contract Time tcdl be (nefea;ed) (decrra5e4) (uncheneed) by zero The date of Substantial Completion as of the date of this Change Order therefore is 5 x,000 $ 138,692 00_ 00 5 6,038 692 00 38,302 5 14 5 6 000,389 86 ( 0 )dais 24 Mav 2015 NOTE Tlta Change Order does not inciude cltonges to the Contract Sam Conti act Time or Guara7uced Afacvnnari Price That lime been atahorl_ed bt Consirrncaor7 Cha7t__ee Dtrectrve tour( the cost a7rd time hme been c (v eed upon bt both the Chtner and Conn actor u7 it h7ch case a Change Order a erecmied to supersede the Consmtcaon Change D7recut e NOT VALID UNTIL SIGNED BY THE ARCHITECT CONTRACTOR AND OWNER Patterson Architects Madison Construction Brazos Countv ARCHITECT (Fern, name) CONTRACTOR (Firm name) OWNER (Firm nacre) 701 South Texas Avenue P 0 Box 3787 200 S Texas Ave Suite 352 Bryan, Texas 77 Brvan, Texas 77805 as 7R803 ADDRESS ADDRESS VADDRkSS Y gnan,re BY (Stgnu noel nalare) Fred A Patterson Jr Michael Jones Judae Duane Peters (Tiped name) (Tip iname) (Ttpedname) !�ii ss DATE 1° /S - � A� CAUTION y-- l- F- -D� -S- You should sign an original AIA Contract Document on which this text appears in RED An original assures that changes will not be obscured AIA Document G701"' -7001 Cc pynght © 1979 1987 2000 and 2001 by The American Institute of Ar<hitecls All rights reserved WARNING This AIA °Document is protected by US Copyright Law and Inlernabonal Treaties Unauthorized reproduction or dislnbuhon of this AIA °Document or any portion of it may result in severe civil and criminal penalties and will be prosecuted to the maximum extent possible under the law Purchasers are permitted to reproduce ten (10) copies of this document when gmpleled To reran copyright violations el AIA Contract Documents nmad The American lnsutute of Architects legal counsel copynght@aia org `` /I � T ® TN Document G701 - 2001 Change Order PROJECT (A'ame and address) CHANGE ORDER NUMBER T•t= (3) Brazos County Courthouse Renovations Phase IV OWNER❑ 300 East 26th Street DATE 10 Julv 2015 ARCHITECT E) Bryan, Texas 77803 CONTRACTOR D1 TO CONTRACTOR (Name and address) ARCHITECT S PROJECT NUMBER 1018 Madison Construction, L P CONTRACT DATE 14 January 2014 FIELD P 0 Bost 3787 OTHER ❑ Bryan Texas 77805 CONTRACT FOR Phase IV Renovations The Contract 1s changed as follows (Include iihere applicable am undisputed amour attributable ro previouslo erecuted Construction Change Directives) Retraining Contingency balance The anginal (Contract Sum) (&uarcvaZ , mnnrPtx -e}was $ 5,900,000 00 The net change b} preciously authorized Change Orders S 138,692 00 The (Contract Sum )(GuaxanreedM,.luuunP=,. pnorto this Change Order cas S 6,038,692 00 The (Contract Sum) will be (xteuased) (decreased) 38,302 14 bt th1, Change Order in the amount of S The nee (Contract Sum) including this Change Order cc dl be The Contract Time will be (+freTlase ; ( &ifea,@4) (unchanged) by zero The date of Substantial Completion as of the date of this Change Order therefore Is 24 May 2015 ( 0 ) days VOTE This Change Otder noes not Include changes nl the Contact Suns Contract Time or Guaranteed Alaxftnum Price that hate been aruhori_ed bt Cautructnon Change Direeme until the cost and time hate been agreed upon bi both the Onyrer and Contractor in xhich case a Change Oi der is erenued to supersede the Consbucnon Change Durane NOT VALID UNTIL SIGNED BY THE ARCHITECT CONTRACTOR AND OWNER Patterson Architects ARCHITECT (Firm name) 701 South Texas Avenue Bryan, Texas 778& AD DR 5 tZZ Stonature) — — - -- Madison Construction CONTRACTOR (Firm name) P O Box 3787 Bryan, Texas 77805 BY Fred A Patterson Jr Michael Jones (Tiped nume) (Ti ped name) FATE -7 AT-7 1 D l S DAT Ave Suite 352 ,77803 Judge Duane Peters (Ti pea name) DATE CAUTION You should sign an original ALA Contract Document on which this text appears in RED An original assures that changes will not be obscured AIA Document G701 ° — 2001 Copyright O 1979 1987 2000 and 2001 by The American Institute of Architects All rights reserved WARNING This AIA °Document is protected by US Copyright Law and In temational Treaties Unauthonx ad reproduction or distribution of this Ale Document or any ponl on of it may result in severe awl and cnmmaI penalties and will be prosecuted to them a ximum extent possible under the law Purchasers are permitted to reproduce ten (10) copies of mrs document when completed To report copyright wolabons of AIA Contract Documents a -mad The American Insulu a of Architects legal counsel copynghr@ata org .�. BRAZOS COUNTY, TE�AS BUDGET AINIENDMENT(S) FOR THE 2014 2015 BUDGET YEAR NO 14/15 411-415 On this the 21" day of July 2015 at a regular meeting of the Commissioners Court the following members were present A Duane Peters County Judge Presiding B Lloyd Wassermann Commissioner Precinct I C Sammy Catalena Commissioner Precinct 2 D Kenny Mallard Commissioner Precinct 3 E Irma Cauley Comrmssioner Precinct 4 F Karen McQueen County Clerk The following proceedings were held THAT WHEREAS on 21 "dav of July 2015 the Court heard and approved a budget amendment for the 2014 2015 budget vear for Brazos County Texas and WHEREAS expenditure is necessary due to the necessityto meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 9 September 2014 the following amendment(s) to the original budget are hereby authorized as described on the attached page(s) ADOPTED .6vD APPROVED this the 21" day of July 2015 THE COiWMISSIONERS COURT OF BRAZOS COUNTY, TEAS t B_v Eun e Peters County Judge Ongmal— County Clerk s 011ice and Attached to the original budget Vol. Pg. BRAZOS COUNTY TEXAS BUDGET AMENDMENTS No 14115 41 1 7121/2015 FUNDI DIV I ACCT PROJ I DRfCR ACCOUNT NAME Increase Decrease 1900 50000100 61130000 CR Contneencv 1 229 06 1900 50000100 67203000 DR Minor Computer Hardware 1 229 06 I I I I I I Records %tanaocment Reallocation of funds to purchase four scanncrs for deplovrnent nnm Date 7/16/2015 Vol. _�� Pg. oZ �•:� BRAZOS COUNTY TEXAS BUDGET AMENDMENTS No 14/15 41 2 7/2112015 FUND DIV ACCT PROJ DRICR ACCOUNT NAME Increase Decrease 4)00 6±000500 67311000 CR Software 7 755 00 4500 6,000500 60300000 CR E m ment & IT Enhancement 2,506 4500 63000500 7215D000 CR Com uter Consulting , 930 00 400 6,000500 61630000 DR Traming 93000 4500 6,000D00 67 20,000 DR plmor Computer Hardware 2,5 00 4500 6,000500 30311000 DR Computer Software 2 99� 00 4500 63000500 6031 1000 DR Software \oTa 476000 Capital Projects IT Reallocation of funds to the correct accounts for the Guardian RFID nn n Date 711 6120 1 5 F OI. BRAZOS COUNTY TEXAS BUDGET AMENDMENTS No 14/15 41 3 7/2112015 FUND DIV ACCT PROJ OR/CR ACCOUNT NAME Increase Decrease 0100 11001500 61130000 CR Contm -,encs S 000 00 0100 22900100 72191000 DR Cluster Court Support S 000 00 Court Annex Reallocation of funds to cover a sisitme court re porter for the remainder of FY 15 nnon Date 7/10/2015 Vol. ;� a �. Pg. cl lz'/ BRAZOS COUNTY TEXAS BUDGET AMENDMENTS No 14/15 414 7121/2015 FUNDI DIV I ACCT PROD I DR/CR ACCOUNT NAME Increase I Decrease 0100 26001000 71020000 1 CR Computer Contracts 2 1000 0100 26001000 60360000 DR Furniture 2 1A 00 Communiq Su en6rons Count%-Support Rea Ilocauon of funds to li=hyc interior trum blinds for all offices nnm Date 7/16/2015 Vol. �� Fg. 2-�� BRAZOS COUNTY TEXAS BUDGET AMENDMENTS No 14115 41 5 7/2112015 FUNDI DIV I ACCT PROD DR/CR ACCOUNT NAME Increase Decrease 0100 56001000 650)0000 CR Buddm %lamt Su plies S 500 00 0100 56005000 61540000 DR Miscellaneous Ex ed S 50000 I I I I I I R & B and Emaronmental Protection Reallocation of funds for clean up retzarclursz i lwsance Abatement nnm 10ate 7/16/2015 Vol. PERSONNEL CHANGE OF STATUS REQUESTS Commissioner Court Date July 21 2015 Department Submitting Information Human Resources Purpose of Submissions Consider and Take Action on Change Requests Department Submitting Employee Request Action Requested Request(s) Applies To Auditors Office Kelso Sarah Termination Juvenile Services Burns Pamela Cell Phone Allowance King Helen Retirement Lee Debra New Hire Litton Kalie Resignation S 0 - Admm Orr Barbara New Hire Thomas Eric Transfer to Another Dept & Cell Phone Allowance Weaver Crystal New Hire Tax Office Flasowski Jeri Budgeted Change Nichols Linda Retirement Approved in Commissioners Court July 21, 2015 County Judge's or Commissioner's Signature (This Copy to be attached to minutes) Vol. 2 --'2- Pg. ��d Brazos County Expo - Quarterly Report Third Quarter Data - April to June 2015 Sales Multi -Day /Out of County Events held this Quarter Aggie Super Circuit Quarter Horse Show April 1 -5th Greater Houston Quarter Horse Show Texas Two Step April 10 -12th Brazos Valley Symphony Orchestra Premiere Market April 10 -11 th *Gulf Coast Appaloosa Spring Fling Horse Show April 18 -19th Parents' Weekend Banquets (6) April 17 -18th Every Victim, Every Time Conference April 21 -22nd Texas Science Olympiad April 24th Texas Jr. Livestock Association Camp May 2 -3rd Special Olympics of Texas Equestrian Competition May 8 -10th Big Loop, Big Money Team Roping May 15 -17th Greater Houston Quarter Horse Association Memorial Day Race May 24 -25th Central Texas Miniature Horse Club Festival of Minis June 5 -7th Texas Jr. Simmental /Simbrah Association State Livestock Futurity June 12 -14th SW Donkey /Mule Society Texas Shoot -Out June 12 -14th District 9 4 -H Horse Show June 16 -18th Texas Jr. Brangus Breeders Association State Livestock Show June 17 -20th Bryan Breakfast Lion's Club PRCA Rodeo June 25 -27th *Denotes New Event for 2015 1. Contacts /Inquiries Number of Individuals /Groups contacted - 131 Number of Events Booked- 24 (Date Order) • Relay for Life -Aggie • Relay for Life- Brazos County • Texas Aggie Boot Dance • Mexican Rodeo • HEB 110th Anniversary Celebration • Khushali Celebration • EID Holiday Event • Metro Fire Banquet • Ride Like A Girl Productions Benefit Barrel Race • First Baptist Church Luncheon • Feral Hog Management Seminar • Texas Quarter Horse Show All Breed Show & Clinic • Texas A &M Texas Trophy Hunters' Banquet • Still Creek Fundraiser • Aggie Gems Fundraiser • Quinceanera • AggieCon Vol. Pg.� • Brazos Valley Art Show • Texas Sr. Pro Rodeo Association • Central Texas Miniature Horse Club Show • Texas Jr. Limousin State Livestock Show • Australian Shepherd Consortium of America Nationals- 2017 • Wedding Reception- 2 2. Current Leads Greater Houston Quarter Horse Association- Additional Show Date Maine Anjou Junior Livestock Nationals -2016 National Junior Brangus Livestock Show -2017 All American National Junior Brahman Livestock Show -2017 Texas Junior Shorthorn State Livestock Show High School Rodeo Finals Greater Houston Miniature Horse Club Texas A &M Foundation Reception Meeting Planners Showcase Texas Auctioneers Association Conference Discover the Dinosaurs Event 3. Retained Business 26 out of 45 events have rebooked so far. Marketing 1. Website Stats (April 1 -June 30, 2015) Visits and Visitors - 8,755 visits from 6,111 visitors in 678 cities New Visitors - 5,629 or 64.3% Returning Visitors - 3,126 or 35.7% Average # of Pages Viewed per Visit - 3.32 Total Page Views - 29,055 Average Time on Site per Visit - 2:00 Location - Top 5 visitor cities and number of visits Houston - 2,560 College Station - 2,443 Bryan - 650 Dallas -257 Jonesboro -232 Mobile - Top 5 devices and number of visits iPhone - 2,843 iPad - 448 Samsung SM -G900A Galaxy S5- 150 Not Set- 101 Samsung SM -G900V Galaxy S5- 100 Traffic Sources - How visitors find our website and number of visits #1 - Search (search engines Google, Yahoo, Bing, etc.) -6,407 73.2% #2 - Direct (typing our url directly into their web browser) - 1,742 19.9 7.4` #3 - Referring (other websites linking to ours) - 571 6.5% • TexasHorsemansDirectory.com • Search.yahoo.com • Best- seo- offer.com Content - Top 5 pages visited and number of views Home Page - 6,779 Calendar -4,603 PRCA Rodeo Details- 1,297 Directions- 1,179 Complex Overview - 942 The following websites are updated: Twitter.com - Followers 2,109 Google For Business - 55,084 Total Views 4,628 Total Clicks 2. Social Media Profile Starts Facebook.com - Likes 3,295 Increased by 170 from Last Quarter Facebook Reach (Statistics from Direct Page Analysis) Overall 71,520 - USA 1,639- Mexico 525- Brazil By City 12,650- Bryan /College Station 5,195 - Houston 1,903 - Austin 1,427- Dallas 3. Advertisina -Print Quarter Page Ad Brazos Valley Bride (Spring /Summer) One Half Page Ad Barrel Racer News- May - Online Rectangular Banner Ad Brazos Valley Bride Texas Meetings and Events E- Newsletter Powerbox April -June - Broadcasting WTAW Morning Show News Sponsorship -April KBTX Noon Show- May 251h F Vol. °9•_ 2 3�! FY 2015 Fourth Quarter Sales and Marketing Preview Advertising -Print Quarter Page Ad Brazos Valley Bride - Spring /Summer One Half Page Ad Texas Meetings + Events- Fall One Half Page Ad Barrel Racer News- July - Online Rectangular Banner Ad Brazos Valley Bride Texas Meetings and Events E- Newsletter Powerbox July- September Targeted Marketing - Broadcasting KBTX Noon Show- August Multi -Day /Out of County Events to be held *Bluebonnet Cutting Horse Show July 1 -4th *American Jr. Simmental National Classic Livestock Show July 4 -11 th Big Loop, Big Money Team Roping and Annual Production Sale July 16 -19th National Jr. Beefmaster Breeders Association Livestock Show July 20 -26th Texas Jr. Brahman Association State Livestock Show July 22 -26th Texas A &M Saddle and Sirloin Livestock Show July 31- August 2nd Gulf Coast Appaloosa Horse Show July 31- August 2nd *Texas Bluebird Society Symposium August 7 -8th Horseman's Market Day August 14 -15th *Pathfinder's Conference August 15 -16th *Ride Like A Girl Benefit Barrel Race August 21 -22nd Camino Real /Lone Star Peruvian Championship Horse Show August 28 -30th Bluebonnet Cutting Horse Show September 3 -6th Gulf Coast Paint Horse Labor Day Classic September 4 -7th Texas A &M Construction Science Career Fair September 16 -18th Gulf Coast Arabian Horse Show September 17 -20th All Aggie Rodeo September 19 -20th High Caliber Gun Show September 24 -27th Stock Horse of Texas Show September 25 -26th Vol. Pg.3�