HomeMy WebLinkAbout2015-05-19 10:00AM REGULAR MEETINGBRAZOSCOUNTY
BRYAN,TEXAS
GiS 1p.vY 15 A C. 5b
NOTICE OF MEETING AND AGENDA
BRAZOS COUNTY COMMISSIONERS COURT
THE COMMISSIONERS COURT OF BRAZOS COUNTY
WILL MEET IN REGULAR SESSION ON MAY 19, 2015 AT
10:00 AM IN THE COMMISSIONERS COURTROOM OF
THE COUNTY ADMINISTRATION BUILDING, 200 SOUTH
TEXAS AVE., SUITE 106, BRYAN, TX 77803
Invocation and Pledge of Allegiance - U.S. and Texas Flag - Chaplain G.H. Jones and
Commissioner Wassermann
1 Call for Citizen input and/or concerns.
Consider and take action on agenda items 3 - 23:
3.
4.
5. Letter in support of the Bmzos Transit District's TIGER grant application.
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6. Approval of the Amendments of the Bylaws of The Research Valley Partnership, Inc.
7, Request from the County Treasurer to create a new position effective May 23, 2015. This will
increase the County Treasurer's budget for FY 2015 in the amount of 520.990.00.
• Create Assistant Chief Deputy Treasurer Class Code TBD Position 1 Group 15 Step 10, Pav
Code 014
91
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10. Renewal of Property Coverage through the Texas Association of Counties Risk Management Pool
(TAC RMP) for the period July 1 2015 throuah July 1. 2016.
11.
12. Award of IQ # 201556 Herbicides and Surfactants.
13.
14,
15.
16.
17.
18. Approval of Corrected Treasurer Report for February 2015.
19. Approval of Treasurer Report for March 2015 & Quarter Ending 3131 116.
20. Tax Refund Applications for the following:
+eve & Karen Hinchev- ovemavment- $20.00
• b Texas American Title Co overpavmentS1201.66
• c Jean Chambers-overpayment-5100.0
21. Budget Amendments.
Budget Amendments FY 14115 33.1 -33.5
22. Personnel Change of Status.
Personnel Action Forms
23. Payment of Claims.
24. Acknowledgement of Investment Report for Quarter Endina 3131N5
25. Acknowledgement of the Governmental Collectors Association of Texas Award for the
Collection Program of the Year to the Brazos County Collections Department.
26. Sheriffs report on inmate population.
27. Announcement of interest items and possible future agenda topics.
28. Call for Citizen input and/or concerns.
29. Adjourn.
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PUBLIC COMMENTS
Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four
minutes per person. Persons are invited to submit comments in writing on the agenda items and/or attend and make
comment at the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is
a Constitutional Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 16 of the
Texas Constitution. As a Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a
Contempt of Court Citation under Section 61.024 of the Taxes Local Government Code. Accordingly, members of the public
in attendance at any Regular, Special andlor Emergency meeting of the Court shall conduct themselves with proper respect
and decomm in speaking to, andlor addressing the Court; in participating in public discussions before the Court; and in all
actions in the presence of the Court. Those members of the public who are inappropriately attired andlor who do not conduct
themselves in an orderly and appropriate manner will be ordered to leave the meeting. Refusal to abide by the Courts Order
andlor continued disruption of the meeting may result in a Contempt of Court Citation.
It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any
individual or group. Neither is it the intention of the Court to allow a member (or members) of the public to insult the honesty
andlor integrity of the Court, as a body, or any member or members of the Court, or County employees, individually or
collectively. Accordingly, profane, insulting or threatening language directed toward the Court andlor any person in the
Court's presence and /or racial, ethnic or gentler slurs or epithets will not be tolerated. Violation of these rules may result in
the following sanctions.
1. cancellation of a speaker's time;
2. removal from the Commissioners Court,
3. a Contempt Citation; andlor
4. such other andlor criminal sanctions as may be authorized
under the Constitution, Statutes and Codes of the State of Texas.
The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly
posted prior to the meeting. During the public comment period, speakers may address matters not listed on the published
agenda. The Open Meefing Law does not expressly prohibit responses to public comments by the Commissioners Court.
However, responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation
on a matter without notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider,
the County Judge and /or Commissioners may choose not to respond to public comments, except to coined factual
Inaccuracies, recta existing policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas
Open Meetings Act ?551.042.
INVOCATION
Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court.
The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and
do not necessarily represent the religious beliefs or views of the Court In part or as a whole. No member of the community is
required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in
the business of the Court.
The Commissioners Courtroom of the County Administration Building, 200 South Taxes Ave., Suite 106, Bryan, TX 77603 is
wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two
working days before the meeting. To make arrangements, please call (979) 361.4102.
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BRAZOSCOUNTY
BRYAN,TEXAS
MINUTES
May 19, 2015
BRAZOS COUNTY COMMISSIONERS COURT
REGULAR MEETING
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A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the
Brazos County Commissioners Courtroom in the Administration Building, 200 South Texas
Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday, May 19,
2015 with the following members of the Court present:
Duane Peters, County Judge, Presiding;
Lloyd Wassermann, Commissioner of Precinct 1, Absent;
Sammy Catalena, Commissioner of Precinct 2;
Kenny Mallard, Commissioner of Precinct 3;
Irma Cauley, Commissioner of Precinct 4;
Karen McQueen, County Clerk.
The attached sheets contain the names of the citizens and officials that were in
attendance.
Invocation and Pledge of Allegiance -
U.S. and Texas Flag - Chaplain G. H. Jones and Commissioner Wassermann
The County Judge led the pledge in Commissioner Wassermann's absence.
2. Call for Citizen input and /or concerns.
There was no citizen's input.
Consider and take action on agenda items 3 - 23:
3. Resolution 15 -009 joining the Stepping Up Initiative to reduce the number of people with
mental illnesses in jails.
m Iten 3.
The Court voted unanimously to adopt Resolution # 15 -009 recognizing the Sheriffs
Department in the Stepping Up Initiative to reduce the number of people with mental illness
in jails. The County Judge read aloud the resolution and congratulated Sheriff Chris Kirk and
his staff in this effort. Sheriff Kirk commended the Court for adopting the resolution. He said
that a lack of treatment facilities is a problem that is seen not only across the state but across
the nation. Sheriff Kirk stated that thirteen percent of inmates in jails have been treated for
some type of mental illness, and twenty eight percent of inmates in prisons have been
treated for mental illness. The Sheriffs Department has created a Crisis Intervention Team to
address the cycle of those with mental illness in the criminal justice system.The Crisis
Intervention Team was able to divert 187 cases from the jail last year and expect to divert
over 200 this year. The Crisis Intervention Team also conducts follow -up visits to ensure that
individuals are managing their illness and receiving treatment. Sheriff Kirk thanked the Court
for their support. The County Judge thanked the Sheriff and his department for the difficult
and dangerous job they perform each day.
Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny
Mallard. Passed. 4 -0. Members voting Aye: Catalena , Cauley, Mallard , Peters. Members
Absent: Wassermann.
4. Authorize the County Judge to sign letter appointing Michael Hare as primary representative
and Thomas Gilbert as the alternate representative to the NSPAC Region 49 800 MHz
Regional Review Committee and 700 Regional Planning Committee.
19 I ten 4.
Motion: Approve , Moved by Commissioner Sammy Catalena, Seconded by Commissioner
Kenny Mallard. Passed. 4 -0. Members voting Aye: Catalena, Cauley , Mallard , Peters.
Members Absent: Wassermann.
5. Letter in support of the Brazos Transit District's TIGER grant application.
15 1 ten 5.
Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny
Mallard. Passed. 4 -0. Members voting Aye: Catalena , Cauley, Mallard , Peters. Members
Absent: Wassermann.
6. Approval of the Amendments of the Bylaws of The Research Valley Partnership, Inc.
0 I ten 6.
Commissioner Mallard commented that he believes it will be good to add more members. A
copy of the amended by -laws is attached.
Motion: Approve , Moved by Commissioner Sammy Catalena, Seconded by Commissioner
Irma Cauley. Passed. 4 -0. Members voting Aye: Catalena, Cauley , Mallard , Peters.
Members Absent: Wassermann.
Request from the County Treasurer to create a new position effective May 23, 2015. This
will increase the County Treasurer's budget for FY 2015 in the amount of $20,990.00.
Create Assistant Chief Deputy - Treasurer, Class Code TBD Position 1, Group 15
Step 10, Pay Code 014
9b I ten 7.pdf
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner
Irma Cauley. Passed. 4 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters.
Members Absent: Wassermann.
8. Approval of the job description for the Assistant Chief Deputy Treasurer (Class TBD; Position
1) Treasurer Office.
0 Item 8.
A copy of the job description is attached.
Motion: Approve , Moved by Commissioner Sammy Catalena, Seconded by Commissioner
Kenny Mallard. Passed. 4 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters.
Members Absent: Wassermann.
9. Payment Authorization to Goodyear Auto Service Center in the amount of $644.20 for new
tires for a Sheriffs Office vehicle; a purchase order was not obtained in advance.
Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny
Mallard. Passed. 4 -0. Members voting Aye: Catalena, Cauley , Mallard , Peters. Members
Absent: Wassermann.
10. Renewal of Property Coverage through the Texas Association of Counties Risk Management
Pool (TAC RMP) for the period July 1, 2015 through July 1, 2016.
0 Item 10.pdf
Judge Peters stated that they will solicit bids in the future, but this one is on a short time
frame.
Commissioner Cauley asked Texas Association of Counties (TAC) Representative, Robert
Ruiz to explain advantages and disadvantages of using the TAC Risk Management Pool.
Mr. Ruiz stated that the increase over the last year was only $1,000.00 even though the
buildings increased $1.2 million. Property values increased considerably, but contribution
only increased slightly since joining the TAC pool. This year's enhancements such as, Crime
Coverage were added at no additional cost to the County. Also included in the
enhancements will be Cyber Liability that will no longer be a stand alone policy. Mr. Ruiz
said that they will be adding an Appraisal Program that will allow counties to have an
accurate cost of replacement value for their property.
Judge Peters asked if we are required to continue to solicit bids. Purchasing Agent, Charles
Wendt explained that the County is not required to solicit a RFP, but as good stewards of the
tax payers money it would help determine the best value for the County's dollar.
Commissioner Catalena asked out of 254 counties in Texas, how many are using TAC for
coverage. Mr. Ruiz said that over 200 counties have some form of coverage with TAC.
Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny
Mallard. Passed. 4 -0. Members voting Aye: Catalena , Cauley, Mallard , Peters. Members
Absent: Wassermann.
11. Approval of Maintenance contract with Cummins Allison for the new JetScan IFX Scanner at
the new tax office location.
I«-- Ite 11.cdf
Risk Manager, Bill Jeanes asked if the scanner should be included as part of the property
coverage. Purchasing Associate, Leslie Contreras stated that the contract is a maintenance
agreement. A copy of the contract is attached.
Vol. v� Pg. Z2V1--
Motion: Approve , Moved by Commissioner Sammy Catalena, Seconded by Commissioner
Kenny Mallard. Passed. 4 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters.
Members Absent: Wassermann.
12. Award of IQ # 2015 -56 Herbicides and Surfactants.
0 1ten 12.pdf
The Court accepted as submitted the recommendation of the Purchasing Agent and awarded
Bid Contract 2015 -56 Herbicides and Surfactants as follows:
Helena Chemical Company - Items 1,2, 4, & 22
Red River Specialties, Inc. - Items 3, 7, 8, 9, 10, 13, 18, 19, 20, & 21
John Deere Landscapes - Items 5, 6, & 17
Solutions Stores - Items 12 &14
Crop Production Services, Inc. - Item 15
CWC Chemical, Inc. - Items 23 & 24
Two separate lot drawings for items 11 and 16 were done during court and were awarded as
follows:
CWC Chemicals, Inc. - Item 11
Crop Production Services, Inc. - Item 16
A copy of the bid tabulation is attached.
Motion: Approve , Moved by Commissioner Sammy Catalena, Seconded by Commissioner
Irma Cauley. Passed. 4 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters.
Members Absent: Wassermann.
13. Declaration of surplus property as "salvage" that was advertised for sale in accordance with
Local Government Code §263.152 and received no bids, and authorization for destruction or
other means of disposal.
Q Ite 13.pdf
A list of surplus property is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny
Mallard. Passed. 4 -0. Members voting Aye: Catalena , Cauley, Mallard , Peters. Members
Absent: Wassermann.
14. Consider and take action on Wellborn Special Utility District cost estimate of $45,375.00 to
lower and encase 150 feet of 12 -inch water line on the proposed Greens Prairie Trail
extension. This required utility adjustment is at the County's request to accommodate this
project. Wellborn Special Utility District will bill the County when the work is completed. Site
is located in Precinct 1.
a Item 14.pdf
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner
Irma Cauley. Passed. 4 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters.
Members Absent: Wassermann.
15. Consider and take action on the Replat of Ramby Subdivision Block 1, Lot 5R -2, 8.27 Acres,
(Creating Lot 5R -3 from part of Lot 5R -2); Volume 12220, Page 62 (Brazos County Official
Records); Moses A. Foster Survey, A -16; Brazos County, Texas. Site is located in Precinct
2.
0 Iten 15. f
Vol. a o pg.
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner
Kenny Mallard. Passed. 4 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters.
Members Absent: Wassermann.
16. Consider and take action on the Wellborn Special Utility District utility permit to construct a
road bore for a 1 -inch water line crossing under Rock Prairie Road 2.6 miles Southeast of
William D. Fitch Parkway. Crossing will be a minimum of 36 inches below the bottom of
drainage ditch. Site is located in Precinct 2.
Item 1
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner
Kenny Mallard. Passed. 4 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters.
Members Absent: Wassermann.
17. Consider and take action on the Halcon Resources utility permit to install temporary 10"
aluminum water line within and along the right -of -way of Broach Road and Smith Road.
Project will provide water to oil well. Site is located in Precinct 2.
OD tem 17.od
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner
Irma Cauley. Passed. 4 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters.
Members Absent: Wassermann.
18. Approval of Corrected Treasurer Report for February 2015.
Item 18.Ddf
The Court voted unanimously to receive, approve and order filed as submitted the
correctedTreasurer's report for February 2015. A copy is attached and made a part of these
minutes.
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by County Judge
Duane Peters. Passed. 4 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters.
Members Absent: Wassermann.
19. Approval of Treasurer Report for March 2015 & Quarter Ending 3/31/15.
0 Item t
The Court voted unanimously to receive, approve and order filed as submitted the
Treasurer's report for March 2015 and Quarter Ending 3/31/2015. A copy is attached and
made a part of these minutes.
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner
Kenny Mallard. Passed. 4 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters.
Members Absent: Wassermann.
20. Tax Refund Applications for the following:
• a. Steve & Karen Hinchey- overpayment - $20.00
• b. Texas American Title Co.- overpayment - $1201.66
• c. Jean Chambers - overpayment - $100.00
® ita zo
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny
Mallard. Passed. 4 -0. Members voting Aye: Catalena , Cauley, Mallard , Peters. Members
Absent: Wassermann.
21. Budget Amendments.
v�� d Pq.
Budget Amendments FY 14/15 33.1 - 33.5
0 Item 21.odf
33.1 Transfer funds from General Fund Contingency to Cluster Court Support.
33.2 Reallocate funds for Health Department - Support.
33.3 Reallocate funds for Hotel Occupancy Tax Fund.
33.4 Reallocate funds for JP Technology Fund.
33.5 Recognize forfeiture funds for Constable, Precinct 2.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Sammy Catalena. Passed. 4 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters.
Members Absent: Wassermann.
22. Personnel Change of Status.
Personnel Action Forms
19 Iten 22.pdf
A copy of the Personnel Change of Status requests is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny
Mallard. Passed. 4 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters. Members
Absent: Wassermann.
23. Payment of Claims.
6B BILL LIST 05.19.15.odf
11 Gams Sheet.odf
7132755 - 7132975
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner
Kenny Mallard. Passed. 4 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters.
Members Absent: Wassermann.
24. Acknowledgement of Investment Report for Quarter Ending 3/31/15.
0 Iten 24.odf
The Court acknowledged receipt of the Investment Report for Quarter Ending 3/31/2015.
25. Acknowledgement of the Governmental Collectors Association of Texas Award for the
Collection Program of the Year to the Brazos County Collections Department.
The Court presented Collections Director Tanya Skinner with the Governmental Collectors
Association of Texas Award for the Collections Program of the Year. Judge Peters along
with the Court commended Ms. Skinner on the wonderful work her department does for
Brazos County. Ms. Skinner stated that the collection rate is up seventy seven (77) percent
this year. She thanked the Court for their support.
26. Sheriffs report on inmate population.
Sheriff Chris Kirk stated there were 611 inmates in jail, 47 have electronic monitors and 10
are pending for monitors.
27. Announcement of interest items and possible future agenda topics.
Commissioner Mallard announced that the Conference of Urban Counties is meeting
tomorrow in Austin. He and Commissioner Cauley are planning to attend.
Judge Peters asked Commissioner Cauley about her trip to Washington D.C. with the
Chamber of Commerce. Commissioner Cauley stated that the Chamber does a great job
preparing and presenting their agenda. She said planning for the trip is done a year in
advance and they are already preparing points for the 2016 trip. She commented that it is
important that we share our concerns and solutions with the legislators. Commissioner
Cauley invited the other court members to participate in the next trip to Washington. She
said they missed a few meetings with legislators because there was not enough
representatives from Brazos County.
28. Call for Citizen input and /or concerns.
There was no citizen's input.
29. Adjourn.
Fi�
The foregoing minutes of the Commissioners Court meeting held May 19, 2015 have
been examined and are approved in open Court this GY day of
5, in Bryan, Brazos County, Texas.
Duane Peters
County Judge
Irma Cauley
Commissioner, Precinct 4
Attest:
Karen McQueen
County Clerk
--4
EE'Ud C.iCc �2tQ
Lloyd Wassermann
Commissioner, Precinct 1
li
Kenny Mallar
Commissioner, Precinct 3
pg._ L_
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BRAZOS COUNTY COMMISSIONERS COURT MEETING
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Name
I r \wax ` y\
Organization/ Department
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Vol.
COMMISSIONERS COURT MEETING
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Date and Time
Name Organization /Department
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Comm . 04,
3
Resolution
Stepping Up Initiative to Reduce the Number of People with
Mental Illnesses in Jails
WHEREAS counties routinely provide treatment services to the estimated 2 million people with
serious mental illnesses booked into jail each year; and
WHEREAS prevalence rates of serious mental illnesses in jails are three to six times higher than for
the general population; and
WHEREAS ahnost three- quarters of adults with serious mental illnesses in jails have co- occurring
substance use disorders; and
WHEREAS adults with mental illnesses tend to stay longer in jail and upon release are at a higher
risk of recidivism than people without these disorders; and
WHEREAS county jails spend two to three times more on adults with mental illnesses that require
interventions compared to those without these treatment needs; and
WHEREAS without the appropriate treatment and services, people with mental illnesses continue
to cycle through the criminal justice system, often resulting in tragic outcomes for
these individuals and their families; and
WHEREAS Brazos County and all counties take pride in their responsibility to protect and enhance
the health, welfare and safety of its residents in efficient and cost - effective ways; and
WHEREAS Brazos County and the Brazos County Sheriff have supported the efforts to address
mental illness by the creation of the Crisis Intervention Team, helping mental health
consumers manage their illness and diverting consumers from jail.
WHEREAS through the Stepping Up initiative, the National Association of Counties, the Council
of State Governments Justice Center and the American Psychiatric Foundation are
encouraging public, private and nonprofit partners to reduce the number of people with
mental illnesses in jails.
- 15-009
Vol. a�G Pg.
NOW, THEREFORE, BE,IT RESOLVED, that the Commissioners Court of Brazos County does
hereby sign on to the Call of Action to reduce the number of people with mental illnesses in our county
jail, commit to sharing lessons learned with other counties in our state and across the country to
support a national initiative and encourage all county officials, employees and residents to participate
in Stepping Up. We resolve to utilize the comprehensive resources available through Stepping Up to:
• Convene or draw on a diverse team of leaders and decision makers from multiple agencies
committed to safely reducing the number of people with mental illnesses in jails.
• Collect and review prevalence numbers and assess individuals' needs to better identify adults
entering jails with mental illnesses and their recidivism risk, and use that baseline information
to guide decision making.
• Examine treatment and service capacity to determine which programs and services are
available in the county for people with mental illnesses and co- occurring substance use
disorders, and identify state and local policy and funding barriers to minimizing contact with
the justice system and providing treatment and supports in the community.
• Develop a plan with measurable outcomes that draws on the needs and prevalence assessment
data and examination of available treatment and service capacity, while considering identified
barriers.
• Implement research -based approaches that advance the plan.
• Create a process to track progress using data and information systems, and to report on
successes.
DULYPASSEDANDAD nty, Texas.
u
Duane Peters
(;4.b *
Commissioner Lloyd Wassermann
Precinct 1
Commissioner"K4nny Mal •d
Precinct 3
County Judge
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EE. y IS-009
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May 19, 2015
The Honorable Anthony Foxx, Secretary
U.S. Department of Transportation
1200 New Jersey Ave, SE
Washington, D.C. 20590
Dear Secretary Foxx:
G. KENNY MALLARD
Precinct 3
(979) 361 -4105
kmallard@co.brazos.tK.us
IRMA CAULEY
Precinct 4
(979) 361.4111
icauley@co.brazos.t cus
I write -this letter to you today to express my strong support of the Brazos Transit District's
TIGER grant application for funding to support a dire transportation need in the State of Texas.
The TIGER funds will enable the Brazos Transit District (BTD) to purchase new public
transportation buses to accommodate the growing population of Bryan/College Station and
Texas A &M University (TAMU), to replace existing buses that have exhausted their useful life
in several service areas including the cities of Lufkin and Nacogdoches, and to install bus stops
and passenger shelters along their routes. Students, residents, veterans, and elderly all rely upon
the transportation service provided by BTD each and every day.
BTD is a Rural Transit District and Small Urban Transit District serving sixteen counties in
Central and East Texas. BTD, in a coordinated transit model with TAMU, serves the rapidly
growing population of Bryan/College Station and TAMU. Between 2000 and 2010, the
population in this region increased by 29.3 %. This tremendous growth places an emergent
demand on transit services. Investment of TIGER funding in the BTD bus program will help
BTD continue to provide a high - quality, coordinated, efficient transportation service that is
critical to the citizens of the community.
Thank you for your conside on the :MGER grant application.
_
/UZ� County Judge /
c.
Commissioner Lloyd Wassermann C piss' her Sammy Catalena
Precinct 1 r
Commission Kenny Mallard Commrssio uley
Precinct 3 Precinct 4
Brazos County Administration Bldg. • 200 S. Texas Ave. • Suite 310 • Bryan, Texas 77803 • Fax: (979) 361 -4176
U
5
LLOYD W ASS ERMANN
o
Precinct 1
(979) 361 -0106
[wassermann@co.brazos.tK.us
BRAZOS COUNTY COMMISSIONERS COURT
SAMMY CATALENA
E. DUANE PETERS
Precinct 2
County Judge
(979) 361 -0115
(979) 361 -4102
scatalena @co.brezos.tx.us
dpeters@co.brazos.tx.us
May 19, 2015
The Honorable Anthony Foxx, Secretary
U.S. Department of Transportation
1200 New Jersey Ave, SE
Washington, D.C. 20590
Dear Secretary Foxx:
G. KENNY MALLARD
Precinct 3
(979) 361 -4105
kmallard@co.brazos.tK.us
IRMA CAULEY
Precinct 4
(979) 361.4111
icauley@co.brazos.t cus
I write -this letter to you today to express my strong support of the Brazos Transit District's
TIGER grant application for funding to support a dire transportation need in the State of Texas.
The TIGER funds will enable the Brazos Transit District (BTD) to purchase new public
transportation buses to accommodate the growing population of Bryan/College Station and
Texas A &M University (TAMU), to replace existing buses that have exhausted their useful life
in several service areas including the cities of Lufkin and Nacogdoches, and to install bus stops
and passenger shelters along their routes. Students, residents, veterans, and elderly all rely upon
the transportation service provided by BTD each and every day.
BTD is a Rural Transit District and Small Urban Transit District serving sixteen counties in
Central and East Texas. BTD, in a coordinated transit model with TAMU, serves the rapidly
growing population of Bryan/College Station and TAMU. Between 2000 and 2010, the
population in this region increased by 29.3 %. This tremendous growth places an emergent
demand on transit services. Investment of TIGER funding in the BTD bus program will help
BTD continue to provide a high - quality, coordinated, efficient transportation service that is
critical to the citizens of the community.
Thank you for your conside on the :MGER grant application.
_
/UZ� County Judge /
c.
Commissioner Lloyd Wassermann C piss' her Sammy Catalena
Precinct 1 r
Commission Kenny Mallard Commrssio uley
Precinct 3 Precinct 4
Brazos County Administration Bldg. • 200 S. Texas Ave. • Suite 310 • Bryan, Texas 77803 • Fax: (979) 361 -4176
U
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BYLAWS
OF
The Research Valley Partnership, Inc
ARTICLE I.
PURPOSE
I
APPROVED
County Judge
The purpose of The Research Valley Partnership, Inc. (The Partnership) is The purpose of The
Research Valley Partnership (The Partnership) is to be a catalyst for economic growth in The Research
Valley without regard to municipal boundary, which engages higher education and private industry in
order to achieve sustainable / high- quality economic development success. The Research Valley
Partnership helps grow, expand, and attract non -retail business to the Research Valley through its
planning, services, and support.
ARTICLE II.
DIRECTORS AND OFFICERS
This Corporation shall have the following voting Directors and Officers: twenty (20) Directors,
and four (4) ex- officio members as described below in Article III, provided that the number may be
increased or decreased from time to time by an amendment to these Bylaws, but no decrease shall have
the effect of shortening the term of any incumbent director, nor shall the total number of Directors be
less than three (3) at any time. The Directors shall elect from their members a Chairman, Chairman-
elect, and a Treasurer. The Chairman shall appoint the office of Secretary. All other Officers shall be
required to be voting Directors of the Corporation.
ARTICLE III.
APPOINTMENT AND QUALIFICATIONS OF DIRECTORS
The Directors shall be appointed in the following manner: three (3) shall be appointed by the
City Council of Bryan, three (3) shall be appointed by the City Council of College Station, three (3)
shall be appointed by the Brazos County Commissioner's Court, one (1) shall be appointed by the
President of Texas A &M University, three (3) shall be appointed by The Partnership, one (1) shall be
appointed by the Bryan- College Station Chamber of Commerce, two (2) shall be appointed by the Invest
Research Valley Leadership Council, one (1) shall be appointed by the President of the Texas A &M
Health Science Center, one (1) shall be appointed by the Vice Chancellor and Dean of Engineering,
Texas A &M University, one (1) shall be appointed by the Vice Chancellor and Dean for Agriculture and
Life Sciences, Texas A &M System, Texas A &M University and one (1) shall be appointed by the
President of Blinn College's Brazos County Campuses.
No more than two (2) appointees representing the City of Bryan, City of College Station and
Brazos County to The Partnership Board shall be an elected member of City Council or Commissioner's
Court. In addition to duties of The Partnership board members outlined herein, it shall be the duty of
May 2015
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these elected officials to serve a liaison function between The Partnership and the governing body of the
governmental entity from which they were appointed. Such liaison role may include providing periodic
reports on the activities and plans of The Partnership to the governmental body and communication of
the priorities of the governing body to The Partnership Board. The remaining non - elected
representatives of the cities and county shall meet whatever qualifications the entity may establish. At
such time that the appointed elected representative should cease to be an elected official, he /she will be
required to resign The Partnership Board position and the governmental entity affected will appoint a
new representative from the entity to fill the vacant position.
The Bryan City Manager and the College Station City Manager shall serve as ex- officio
members of the Board of Directors, without vote. The Bryan Independent School District and College
Station Independent School District Superintendents shall also serve as ex -officio members of the Board
of Directors, without vote. The Chamber representative will be appointed for a one -year term.
No voting Director may serve more than one unexpired term, plus two (2) consecutive three (3)
year terms as Director of the Corporation except as noted below regarding Immediate Past Chairman
and elected officials. Any Director of the Corporation who is ineligible for immediate reappointment
under the preceding sentence is ineligible for reappointment for a period of one (1) year following the
expiration of his term.
Notwithstanding the ineligibility of the Immediate Past Chairman, pursuant to the preceding
paragraph, to continue to serve on the Board, the Immediate Past Chairman shall continue to serve as a
voting member of the Board and a voting member of the Executive Committee until the end of the term
of the then serving Chairman.
Elected officials may be appointed for additional terms or partial terms by their respective City
Councils and Commissioners Court, not to exceed their term as an elected official.
ARTICLE IV.
ELECTION. OF OFFICERS
The Nominating Committee will be made up of the Chairman, Chairman - elect, Immediate Past
Chairman and a representative of the City of Bryan, the City of College Station and Brazos County.
The Officers, other than the Directors, shall be elected at the annual meeting of the Board of
Directors provided for herein, and the Directors shall elect said Officers as provided for herein from
among their number. Each Director shall be entitled to one vote and it shall require a majority vote to
elect any Officer. The Officers shall hold office at the pleasure of the Board of Directors.
ARTICLE V.
TERM OF OFFICE FOR THE OFFICERS
The Officers of the Corporation shall be elected annually in the manner provided for above. The
term of the office shall run from June 1 of each year through May 31 of the following year. Each
May 2015
Director and Officer shall serve from the date of his election and qualification until his successor is
elected and duly qualified.
Nomination as Chairman requires one year's experience on The Partnership Board of Directors.
Each officer is elected to serve for twelve months unless requested otherwise by the majority of The
Partnership Board of Directors.
ARTICLE VI.
EXECUTIVE COMMITTEE
The Executive Committee shall consist of the Chairman, Chairman- elect, Treasurer, Immediate
Past Chairman, Secretary and President/CEO. Meetings of the Executive Committee may be called by
the Chairman or the Chairman-elect in the absence of the Chairman. The duties of the Executive
Committee shall be to review prospect proposals and existing business proposals prior to presentation to
the Board of Directors and other duties as may be assigned by the Board of Directors.
The Executive Committee will meet as needed to address projects and other business, as noted
above, in a timely manner. The President/CEO and Secretary will be present, but will have no vote.
ARTICLE VII.
MEETING OF THE BOARD OF DIRECTORS
The Board of Directors shall have one annual meeting at which meeting the Board of Directors
shall, by majority vote, elect the Officers of the Corporation. No Officer shall be appointed for a term
exceeding three (3) years. In addition, the Board of Directors shall meet upon the call of the Chairman
or Chairman- elect, as the case may be, and it shall meet at such time and place as directed by the Officer
calling the meeting. Such calls shall be made by personal notification. A majority of the voting Board
of Directors will constitute a quorum, and if a quorum be present, then any manner of business may be
attended to and the Corporation be bound. The place and time of all Board of Directors meetings shall
be set by the Chairman or by the Chairman-elect in the absence of the Chairman.
ARTICLE VIII.
FILLING OF VACANCIES ON THE BOARD AND OFFICERS
In the case of the death or resignation of any Officer or Director, or the refusal or inability of an
Officer or Director to perform the duties of his office, the Board of Directors shall have the privilege to
declare a vacancy on the Board or in the office, and such vacancy shall be filled for such unexpired term
in the same manner as provided for regular appointments.
Any Directorship to be filled by reason of an increase in the number of Directors shall be filled
by appointment by the entity that the new Director represents. Such newly created Directorship shall be
for an initial term of one (1) year, or if more than one Directorship is created, for staggered terms not to
exceed two (2) years, thereafter each such Director shall serve for a period of three (3) years.
May 2015
ARTICLE IX.
CONFLICTS OF INTEREST
Policy Statement
No person who has a conflict of interest may vote on, or otherwise participate in the evaluation,
authorization or approval of the affected transaction, except to be counted in determining the presence of
a quorum at any meeting of the Board of Directors at which the affected transaction is approved.
No conflict of interest policy can provide rules to cover every circumstance; therefore, each
person should make every effort to disclose any potential or perceived conflict of interest.
Definitions
A. Conflict of interest shall mean:
The direct solicitation of or receipt of anything of value by any business or business entity in
which a person has a substantial interest, and where such direct solicitation or receipt of
anything of value is toward or from a business prospect which is actively involved in a
transaction with the Corporation. For purposes of this definition, a direct solicitation or
receipt of anything of value, as previously referenced will only create a conflict of interest if
such solicitation or receipt arises directly as a result of such person's position with the
Corporation; and
ii. Any situation in which a person has an interest in a matter before the Corporation which is
inconsistent and incompatible with the interest of the Corporation.
iii. Any ownership interest by a person in a privately -held business which is actively involved in
a transaction with the corporation and/or currently receiving incentives from the corporation.
B. Person shall mean any officer, director, agent or employee of the Corporation.
C. Transaction shall mean any occasion when a business prospect is requesting, negotiating, or
attempting to obtain economic incentives or benefits from or through the Corporation.
D. Substantial interest shall mean:
i. A person owns or possesses ten percent (10 %) or more of the interests in a business entity
(whether in the form of stock, partnership interests or otherwise), or
ii. A person owns or possesses an interest (with a fair market value equal to or greater than
Seven Thousand Five Hundred and No /100 Dollars ($7,500.00) in a business entity; and
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iii. A person received more than ten percent (10 %) of such person's gross income in the prior
year from a business entity.
Procedure for Disclosing and Resolving a Conflict of Interest
A. Any person who has a conflict of interest shall disclose such conflict of interest to the Executive
Committee immediately upon obtaining knowledge of such conflict of interest. Upon making
the report of a conflict of interest, the person making the report shall not participate in the
evaluation, authorization, or approval of the affected transaction unless and until the Executive
Committee advises such person that the subject of the report is not a conflict of interest.
B. The Executive Committee shall evaluate the reported conflict of interest and shall determine
whether or not the reported conflict is, in fact, a conflict of interest as defined herein. In making
its decision, if a member of the Executive Committee has reported a conflict of interest, the
Executive Committee shall refer the report to the full Board of Directors for a final
determination.
C. The Executive Committee shall inform the person making the report of the Committee's or the
Board's final decision.
D. In the event that it is finally determined that a person has a conflict of interest, such person shall
not continue to participate in the evaluation, authorization, or approval of the affected
transaction, except to be counted in determining the presence of a quorum at any meeting of the
Board of Directors at which the affected transaction is approved. Any ownership interest in a
privately -held company (see Definitions A. iii.), will require such person to resolve the conflict
or resign their position with the Corporation.
Transaction Not Void or Voidable
A. A transaction involving a conflict of interest, as herein defined, which was evaluated, authorized,
consurmnated or approved by the Corporation, is not void or voidable solely for that reason,
solely because the person with the conflict of interest was present at or participated in the
meeting of the Board, or solely because the vote of the person with the conflict of interest was
counted for that person, if:
L The material facts as to the conflict of interest and as to the transaction are disclosed or are
known to the Board, and the Board in good faith and with ordinary care authorizes the
transaction by the affirmative vote of a majority of the disinterested Directors, even though
the disinterested Directors are less than a quorum; or
ii. the transaction is fair to the corporation when it is authorized, approved, or ratified by the
Board.
May 2015
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ARTICLE X.
DUTIES OF DIRECTORS
Directors shall exercise ordinary business judgment in managing the affairs of the Corporation.
Directors shall owe a duty of loyalty and care with respect to the interests of the citizens of Brazos
County. In acting in their official capacity as Directors of this Corporation, Directors shall act in good
faith and take actions they reasonably believe to be in the best interest of the Corporation and that are
not unlawful. In all other instances, the Board of Directors shall not take any action they should
reasonably believe would be opposed to the Corporation's best interests or would be unlawful.
Directors will keep confidential all matters discussed in Executive Session.
Each Director has a responsibility to stay abreast of all Partnership business through regular
attendance of all board meetings. Any member of the Board of Directors may be removed from office
upon notification of appointing entity if such member fails to attend at least two thirds of the meetings of
the Board for any six-month period during which the appointee is a member of the Board. Excused
absences will be granted by the Chairman of The Partnership for reasons of personal or professional
emergencies or health.
Board meeting attendance will be taken fifteen minutes after the commencement of each
meeting. The Secretary will track attendance and report to the Chairman on a quarterly basis.
ARTICLE XI.
DUTIES OF THE CHAIRMAN
The Chairman shall preside at all meetings of the Board of Directors. He shall have all the
general powers and duties which are usually vested in the office of Chairman of a non - profit
corporation. The Chairman shall have the power to sign checks, warrants, and vouchers whereby the
funds of the Corporation will be disbursed; however, such checks must be, in all cases, countersigned by
another Officer. In the absence of the President/CEO, the Chairman will perform the duties of the
President/CEO. The Chairman shall perform such other duties as shall properly relate to his office, and
such other duties as may be required of the position from time to time by the Board of Directors.
ARTICLE XII.
DUTIES OF THE CHAIRMAN -ELECT
The Chairman-elect shall act for and assume the power of the Chairman in the absence of the
Chairman or upon refusal or inability of the Chairman to act. The Chairman-elect shall have the power
to sign checks, warrants, and vouchers whereby the funds of the Corporation will be disbursed; however,
such checks must be, in all cases, countersigned by another Officer. The Chairman-elect shall perform
such other duties as shall properly relate to his office and such other duties as may be required of the
position from time to time by the Board of Directors.
May 2015
ARTICLE XIII.
DUTIES OF THE SECRETARY
The President/CEO shall recommend a staff person to the Chairman to serve as Secretary. The
Secretary shall keep a correct set of typed minutes of all meetings of the Board of Directors in a loose -
leaf book provided especially for that purpose. The said minutes shall be open at any time to the
inspection of any Director of this Corporation or any appointed or elected official of any entity which
appoints Directors to this Corporation at any time. The Secretary shall also have possession of and be
responsible for keeping the Seal of the Corporation and shall attest and affix the Corporate Seal to every
contract in writing executed by the Corporation. The Secretary shall have charge of such books and
papers as the Board of Directors may direct; and shall, in general, perform all the duties incident to the
office of the Secretary, and such other duties as may be required of the position from time to time by the
Board of Directors.
ARTICLE XIV.
DUTIES OF THE TREASURER
The Treasurer of the Corporation shall maintain a copy of the records reflecting the financial
condition of the Corporation at all times. Such records shall be open at any time to inspection by any
Director of the Corporation and any appointed or elected official of any entity which appoints Directors
to this Corporation. In addition, it shall be the duty of the Treasurer to monitor the expenditure of the
funds of the Corporation. The Treasurer shall have the power to sign checks, warrants, and vouchers
whereby the funds of the Corporation will be disbursed; however, such checks must be, in all cases,
countersigned by another Officer. The Treasurer shall perform all other duties assigned to the Treasurer
by the Board of Directors, including that the Treasurer shall countersign the checks issued by the
Corporation whenever possible. The Treasurer shall hold the position and perform the duties of
Secretary in the Secretary's absence.
ARTICLE XV.
REAL ESTATE TRANSACTIONS
All sales or conveyances or mortgages of real estate owned or held by the Corporation shall be in
writing, signed and acknowledged by the Chairman, or Chairman -elect in case of the absence, refusal, or
inability of the Chairman to act, and the Secretary shall attest such conveyance under the official seal of
the Corporation. No real estate shall be purchased, sold, mortgaged, or otherwise disposed of unless the
transaction shall first have been ordered by resolution passed by the Board of Directors. These same
requirements shall apply to leases made upon the property of the Corporation, including loans, pledging
of assets, multi-year contracts subject to $10,000 not previously budgeted.
May 2015
ARTICLE XVI.
MANAGEMENT AND DUTIES OF THE PRESIDENT /CEO
The Corporation shall select, employ and monitor the performance of a competent
President/CEO, qualified by education and experience, who shall be responsible for the management of
the Corporation.
The authority and duties of the President/CEO shall be the following:
a. to carry out all policies established by the Board of Directors and the Corporation through the
current Chairman;
b. to prepare an annual budget showing the expected receipts and expenditures of the
Corporation;
c. develop and maintain personnel polices and practices for the Corporation as approved by the
Board of Directors. Select, employ, supervise and discharge employees;
d. to supervise the business affairs of the Corporation;
e. to present to the Board of Directors and any entity which appoints Directors to this
Corporation, periodic reports reflecting the services and financial activities of the
Corporation and prepare and submit any special report as may be required by the above -
mentioned Board and entities;
f. to attend all meetings of the Board of Directors and any meetings of the City Councils of
Bryan and College Station, Brazos County Commissioner's Court, and the Bryan- College
Station Chamber of Commerce as may be required; and
g. to perform any and all other duties that may be necessary in the best interest of the
Corporation.
h. The CEO has an obligation to inform the Board of concerns that the Chairman is giving
perceived direction contrary to the Board of Directors.
The Board of Directors shall assume supervision over the affairs of the Corporation with the
exception that the President/CEO shall have such authority and powers as necessary to carry on the
general everyday business of the Corporation.
The President/CEO shall keep an accurate set of records reflecting the financial condition of the
Corporation at all times. Such records shall be open at any time to inspection by any Director of the
Corporation or any appointed or elected official of any entity which appoints Directors to this
Corporation. In addition, it shall be the duty of the President/CEO to supervise the expenditure of the
funds of the Corporation and may sign checks, warrants, and vouchers whereby the funds of the
May 2015
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8
Corporation will be disbursed; however, such checks must be, in all cases, countersigned by another
Officer.
ARTICLE XVII.
AMENDMENTS AND BYLAWS
The Bylaws, except Article III hereof which requires the approval of the Cities of Bryan and
College Station, and Brazos County, may be altered, changed, or amended by the majority vote of all the
Directors of the Corporation at any Directors meeting specially called for that purpose by the Chairman.
Upon written application of a majority of the Board of Directors, the Chairman shall be required to call
such a Directors meeting.
ARTICLE XVIII.
SALARIES
The salaries of the President/CEO and any other full or part-time employees of the Corporation
shall be set by the Board of Directors annually during the budget process. Employee salary increases,
with the exception of the President/CEO, resulting from annual performance evaluations shall be
determined by the President/CEO at the time of the evaluation to the extent that the increases fall within
the budget approved by the Board of Directors.
ARTICLE XIX
NON- PROFIT CORPORATION
This Corporation is not organized for profit. No member of the Board of Directors or person
from whom the Corporation may receive any property or funds shall receive or shall be lawfully entitled
to receive any pecuniary profit from the operation thereof, and in no event shall any part of the funds or
assets of the Corporation be paid as a salary or as compensation to, or distributed to or inure to the
benefit of any member of the Board of Directors; provided, however, always (1) upon prior
authorization of the Board that reasonable compensation may be paid to any member while acting as any
agent or employee of the Corporation for services rendered in effecting one or more of the purposes of
the Corporation, and (2) that any member of the Board of Directors may, from time to time, be
reimbursed for his actual and reasonable expenses incurred in connection with the administration of the
affairs of the Corporation.
ARTICLE XX.
REGISTERED AGENT AND PRINCIPAL OFFICE
The Corporation's registered office must be maintained in Texas at the address of the registered
agent. The Corporation's registered office need not be a place of business of the Corporation. The
Directors may change the registered office, registered agent or both by making the appropriate filing
with the Texas Secretary of State. The Corporation's principal office will be at the place the Director's
May 2015
Vol. Pg. /�
designate and need not be in Texas. Corporation records will be maintained at the Corporation's
principal office.
ARTICLE XXI.
CORPORATESEAL
The Directors shall provide a Corporate Seal which shall be circular in form and shall have
inscribed thereon the name of the Corporation.
ARTICLE XXII.
MEETING GOVERNANCE
It will be the intent of all officials meetings of The Partnership to generally follow the intent of
the latest revision of Robert's Rules of Order. This Article will be applicable to the Board of Directors
meetings, Executive Committee meetings, and all other committees, standing and ad hoc.
ARTICLE XXIII.
SPECIAL MEETINGS
Special meetings of the Board of Directors may be held at any time upon the call of the
Chairman or any two Directors. If a special meeting is called, the parties calling the meeting shall notify
the President/CEO of the agenda items. The Secretary of the Corporation shall thereafter notify all of
the Directors of the meeting and of the items on the agenda.
ARTICLE =.
QUORUM
A simple majority of the voting Directors fixed by these Bylaws shall constitute a quorum for the
transaction of business at any meeting of the Board of Directors, and a majority vote of those present
shall be required for the approval of any action.
ARTICLE XXV.
BUDGETS AND FINANCING
The Corporation shall submit its financing request to the Cities of Bryan and College Station and
Brazos County, as requested. The Corporation's fiscal year shall be from October 1 through September
30, so as to coincide with the fiscal years of the Cities of Bryan and College Station and Brazos County.
ARTICLE XXVI.
LIABILITY AND INDEMNIFICATION
(a) The Corporation shall indemnify any person who was or is a party or is threatened to be
made a party to any threatened, pending or completed action, or suit or proceeding, whether civil,
May 2015
P9.7
10
criminal, administrative or investigative and any appeal of such suit, action or proceeding by reason
of the fact that he is or was a director, officer, employee or agent of the Corporation, or is or was
serving at the request of the Corporation as a director, officer, employee or agent of another
corporation, partnership, joint venture, trust, employee benefit plan, or other enterprise against
judgments, penalties, fines, settlements and expenses (including attorney's fees) actually and
reasonably incurred by him in connection with the defense or settlement of such action or suit if he is
found, pursuant to the requirements and procedure set forth in paragraph (d) below, to have met the
standard of conduct necessary for indemnification hereunder. If a person defined above is found
liable to the Corporation or is found liable on the basis of a personal benefit was improperly received
by that person, the indemnification by the Corporation shall be limited to reasonable expenses
actually incurred. No indemnification shall be made in respect of any claim, issue or matter as to
which such person shall have been adjudged to be liable for willful or intentional misconduct in the
performance of his duty to the Corporation.
(b) The termination of any action, suit or proceeding by judgment order, settlement, conviction,
or upon a plea of nolo contendere or its equivalent, shall not, or itself, create a presumption that the
person did not meet the requirements set forth below at section (d). A person shall be deemed to
have been found liable in respect of any claim, issue or matter only after the person shall have been
so adjudged by a court of competent jurisdiction after exhaustion of all appeals therefrom.
(c) Expenses incurred in defending a civil or criminal action, suit or proceeding may be paid by
the Corporation in advance of the final disposition of such action, suit or proceeding, and prior to the
determination required by paragraph (d) hereof, upon receipt of (i) an unlimited general obligation or
undertaking by or on behalf of the director, officer, employee or agent to repay such amount unless it
shall ultimately be determined that he is entitled to be indemnified by the Corporation as authorized
in this section, and (ii) a written affirmation by the director, officer, employee or agent of his good
faith belief he has met the standard of conduct necessary for indemnification hereunder.
(d) The indemnification hereunder shall be made only upon a determination in the specific case
that indemnification is proper in accordance with the following standards: the person (i) conducted
himself in good faith; (ii) reasonably believed (a) in the case of conduct taken in his official capacity,
his conduct was in the Corporation's best interest, and (b) in all other cases, his conduct was not at
least opposed to the Corporation's best interest; and (iii) in criminal cases had no reasonable cause to
believe his conduct was unlawful. Such determination shall be made (1) by the Board of Directors
by a majority vote of a quorum consisting of directors who were not parties to such action, suit or
proceeding, or (2) if a quorum cannot be obtained, by a majority vote of a committee of the board of
directors designated to act in this matter by a majority vote of all directors, consisting solely of two
(2) or more directors, not named defendants or respondents, or (3) by the written opinion of special
legal counsel selected by the Board of Directors or a committee of the Board by vote as set forth in
(1) and (2) above or, if such a quorum cannot be obtained and such a committee cannot be
established, by a majority vote of all Directors.
May 2015
E01 C� ..,. -p9
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(e) The Corporation shall have power to purchase and maintain insurance on behalf of any
person who is or was a director, officer, employee or agent of the Corporation, or is or was serving at
the request of the Corporation as a director, officer, employee or agent of another Corporation,
partnership, joint venture, trust, employee benefit plan or other enterprise against any liability
asserted against him and incurred by him in any such capacity or arising out of his status as such,
whether or not the Corporation would have the power to indemnify him against such liability under
the provision of this section.
(f) Any indemnification or advance of expenses in accordance with this article shall be reported
to the members in writing with or before the (i) notice or waiver of notice of the next meeting, or (ii)
consent to action without meeting, but in any case no later than twelve (12) months from the date of
indemnification or advance.
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Brazos County Template Revision izoansnm2
Job Description
Last Updated: 05/1912015
Class Number:
Assists the Chief Deputy in all aspects of the job duties. Receives county funds and disburses them to proper accounts; assists in investing and
Title:
Assistant Chief Deputy Treasurer
Pay Group:
15
Department:
County Treasurer
FLSA Status:
Nonexempt
Reports To:
County Treasurer
Approved Date:
eight different bank accounts, including receiving and posting checks, making deposits, and ensuring that fund balances match Auditor's reports;
EEOC Category:
Office and Clerical
General Summary:
Assists the Chief Deputy in all aspects of the job duties. Receives county funds and disburses them to proper accounts; assists in investing and
managing county funds; reconciles bank accounts, prepares various monthly, quarterly, and yearly reports; and acts as liaison to bankers.
Essential Duties:
Handles daily cash receipts, including entering information into the computer, creating batches, and preparing and distributing reports; scanning of all
information; Keeps up with all direct deposits from the State for daily cash purposes; Balances all credit card payments and transfers funds to
appropriate accounts daily; Transfers funds for Flex Benefit fund, Interest and D/C Pool /Admin Interest, CSCD Restitution II, G/O Debt Service
Payments, C/A Health Ins., Hotel Occupancy, Sales Tax Pay, ATM settlement and DHS Inter Local Government; Update Juror Donations for
Quarterly CVC Reports; Assists County Treasurer In Investing county funds, including entering data into the computer, maintaining account records,
determining the amount of funds available for investment, selecting brokers, and determining dates of maturity; Serves as liaison to banker to monitor
and ensure that funds are available for financial obligations and that enough collateral has been pledged against the funds;Monitors the county's
investments, including tracking the amount invested with each broker, calculating earned Interest, market values, net asset values, and average
interest rates, and preparing monthly and quarterly reports;Attends seminars to keep up with certification for investments; Assists with reconciling
eight different bank accounts, including receiving and posting checks, making deposits, and ensuring that fund balances match Auditor's reports;
Prepares various reports, including quarterly report on arrest fee and court costs and monthly judicial reports; reconciles quarterly Hotel Occupancy
venue tax reports and wires funds due; Conducts research on receipts and disbursements as needed; and Performs various administrative duties, such as
filing, answering telephones, greeting and assisting the general public, and responding to questions from other departments.
Other Duties as assigned. 1 %
Supervision
Received:
Given:
This is a non - supervisory position; however, this position reviews the work of other staff, and may act as supervisor
In the Chief Deputy and County Treasurer's absence.
Education
Required:
Associate's degree in accounting, or equivalent, or any equivalent combination of education and experience which
provides the required knowledge, skills, and abilities.
Preferred:
Experience
Required:
At least two years of experience
Preferred:
Certificates, Licenses,
Registrations
Required:
County Investment Officer certification. Must receive at least 15 hours of approved continuing education each year
to maintain CIO certification.
Preferred:
Physical Demands
Typical:
The physical demands described here are representative of those that must be met by an employee to successfully
perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly
required to sft; use hands to finger, handle, or feel; reach with hands and arms; and talk and hear. The employee
occasionally is required to stand and walk; and lift and/or move objects weighing up to 25 pounds, such as large
books. Specific vision abilities required by this job include dose vision, and ability to adjust focus.
wi. aao �g.41-11L
Knowledge, Skills, &
Abilities
Typical'
Governmental accounting rules and procedures, especially as they apply to counties; bookkeeping procedures;
supervisory management practices and procedures; and standard office practices and procedures. Use computer
applications such as spreadsheets, word processors, and databases; read, analyze, and interpret financial
statements; communicate effectively in person or over the phone; perform basic arithmetic calculations and
bookkeeping tasks; and maintain effective working relationships with coworkers, county employees, and the public.
Work Environment
Typical'
The work environment characteristics described here are representative of those an employee encounters while
performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions. While performing the essential duties of this job, the employee is
constantly required to perform multiple tasks simultaneously, and to perform tedious and exacting work; the
employee is frequently required work under time pressures to meet deadlines and to work closely with others a part
of a team. The noise level in the work environment is usually moderate.
PPROVED
51 �
U e Peters Date:.
County Judge
H - n P 2-4 0
®C U M M 1 N S Preventative Maintenance Inspection Agreement
CUM WALILIM COW. This 4 not an hense.T..:6ervke not rendered unit r.wipt N Payment
MMOd -MFnw D, NLPmis46 I 224541
sessa AN
machine
I.Mn. Couw 801 To: County Brains
Brains County Tax Asaesaor Brazos County Tax Awwwr
300 E WM J Biven Pkwy 300 E WM J Bryan Pkwv
City: Bryan Store: TX Zip: 77803 City: Bryan State: TX 4p: 77803
Conrad: Kristy Roe Aaenion: Accounts Payable RMICS:
Phan * a: 879-381 -4470 Plane: E] mBss,'
POs; IC*enwmwo.mae
AppBCaaon: O+ Canuradai ❑bed
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8
480- 9254-00
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1657
11567
1
570.00
1 4
26.001
656.00
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3
4
5
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7
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'EecM1GOwmw Catle raatnbeeDwad Omdxiwuwa ueraaNhSeNOn4wpapea2 &,da Mdm lm SWPan•': TNNBaee
•• Sao section 7 on Page 3. Amomds: 570.00% %
Machine Installation Dale: Assigned Conhacta lslyea 570.ODX % 10
CT01 CTDC Con emu Effective Dat: the(a) Ead llve OaJa: ConeactTOW
d57W
6
CT02 CT
CTD3 CTC6 Add bCmbatt-
T*rm addfb lions Additional Nana and eandlllens IlNed on Pape2antl 3)
In consideragan of the charges above. paymenteach year In advance, Cummins Allison, subsequently mtem l ton GA, agues to p*riom malt
timfolloadn tarme and conditions, on sopment listed by pan number arty Metal reanbar and location above. If any place al egJpment listed m
which wee contacted, C-A memea me right to adjust the annual rate of Me contract to the ataxdpdate volume twat M the time of renevml.
1. Da wer'slmmiw b impraL up,elm, lubwm.dlurt W perfmn welder maMamaM<openrom whichauaa impeedwa mtl lednL ahW
indifom maegwNinm0. bmNlOim aePw30isYafMwkeowm mdwwwminmpmpawmtiYB�euh macldm eovvN by Uda eLwLnNBL
2 Fartha PYmwe ofwaa imtacaoa eu6ouchlYa Gatetlw Oda wntmGmmlbemwe available m GAlanomel Im Ne rime paiatlmgYGN b perlmm
w maiotmmtt fumuma.
9¢Cr10N a- Bal®gBNCYaeRY16
1.lhiaagmwmlwlYMa emcme yanNttupr and *y NeuuraMfnundhy Ne.nrce repeaenadaembe nvvarymkeep aregNpmnuwg�ad
apnm0ogwnems,in
2.Ib,C sere mwl'manu aYavN cape),. Mvic a aargar a ".coedi Only byaama ponzlmartere 50 miim Gam Nelocal C -A oMa('hunl'haa
wit be mvtcd wiN m'x'a lap Yrrmm),in whichuu a shags for mrugaNY PwW'tol.eul wgl be made
Page 1 W U,I- Ouse..r Caay 2'Fkdgllb Cup B•NOre tlece
Tax Additional
Pruale Fmm to
Cumin ns Whorlxed Re r*aomeeve to
was. mini eyme man m sax. m..a a mp at mG cow
Farm: 024207& R.V 05M
,2-
SECTION 3 -PARTS COEERAGE
1. This agreement Includes all parts I ended under to applicable paragrat(a) created in Ore Coverage Code column above and described In Speech 4. Specific Product Commit. With w l be Iralalled
Wilted Ue use d ahap IaclOtise aed on usels premises. Ildoes nd Include supples or consumable pens excluded trader Sedim 4 SpecDic PmdW Coverega.
2.Vhen,In CAaplNm, ashoprecaalikonngsnecessaryandon -slterepWr�pansrepinemeMcannaWptom= Nn (s)Insvis%Mryopeadn9Cbalklm,G•AS sun AcosteCkWe. Such Nark
(both parts and laor), it statehood by the customer, Will be In addition In to service Ounhacl charges.
SEC710414- SPECIRCPRODUC17COVERAGE
This agreement and vesoated parts Coverage applies tote machine put number" seat number corrosponding W the Coverage Code(s) and low s u fmrftd m tehaM W tls Mp OM.
CODE 1 Perlandom -Ali path excluding the blocks.
CODE 21mpdNes, Slgnus and EmNatg Equipment - MI parts excluding: animalism mad endorsing dies; PROMS; Ink arm Ink mgers; and rubber feed rollers.
COOS 3 Bunstets and! Decollators -All pads excluding roe deamor or other supplies.
Pepe Shredders -ExdWn phi begs and lucdwtng all.
• Does not Muds penis or labor newmmomi by mom use. TNS N defined as exceeded 150 noun or ppealipn per ma en.
• Does rats Incude pads m labornewsmated by misuse. This includes, Ind is not limited W, continuous shteaki d reverse other than Paper products, oradlicands, slopes or communal one inch paper of".
Noss: High Secwlry Crass Cul Shredders are gaperortlyshredders. Unacceptable material vmuld Include. bed not limited ro, mlpmflm, mkm6Me, Immo paper Nips, bass faveswrs, bltldedlpe, mother mews
deem.
CODE 4 Nine Macldw Coverage - Shredders
• Signed Nvtn 90dW labor vamnty pedod.
• Fill pub and kbe coverage on cuepmer premises or Cummin Alison local sarviw faclAry (supersedes Section 3, Paragraph 2). There may be a Marge for labor at 5094 of Ile fowl Cummin.Albon Service
Branch labor rae for eMmalve spurs (estae Ping had (2) hone) on High Security Shredders and large, high volume shredders (208, all, 4m valt lob) the can net be removed Imam the cus ems s premises.
CODE 4A Ship Our Slxedders -Clear become consumabe, chargeable pens alter the five (5) lost rMty.
CODE 4B Pertld, Cut SNedden- Cultere and defladOrs became conwmable. Chargeable pans ear the tree (3) year uenanty.
CODE 4C High Son utly Cross Cut Shedders - Cutters and deliecInrs became consumable, ch dgeabe parts ehar Its ants (1) year vsmaney.
CODE 5 Existing Machine Cameras. -MI Shredder Models
- Signed Net the SO ay labor mentally pedod.
- United pans anal labor coverage. Dees mat Include culture, Ounces, separsims, defsMrs, spacers or cutler ahalts except Were wanan es apply. Also nkM Secdm 3 Paragraph 2.
CODE B MICR Encoder -All parts covered excluding PMler Paper, Printer Ribbons and MICA Ribbon.
CODE y J91COUhi Cuenct Counters -M models. Al pans covered excluding roll deanur, compressed sit, wnying case, hamming dies and Ink rollers.
CODE S JaScan Currency Southern -M modes. All pal covered exceeding roll comer, compressed all. Carrying case.
COOS BA JocCash Clammy y Uspenven -MI iP rts coveed including picker modulo miss mbilve, sticker modal assemblies, vavepon assemblies, cumency wsullx anal sdhvae Ikerm ties.
CODE SB JolCash Currency Disperses Evended Coverage -All pas covered secluding currency wuottes, anal soRmie livens Ina.
CODE 10A JOISarl Con SOans -NI Model IWO,2000.M, 4000 Serss Indudve Sort DiskcOmnirge for five years from iwel date, MAN under PMIA. F udn SOHPaa,Tbons,mdpdMrpaW.
AD MOM= Executive Sort Usk (mlese ummdng Into San Disk coverage MIA), Sort Pads, ribbons aed printer paper.
CODE 108 Jedke Coin Sorted -M Mcda-NO Pars Coverage.
Code taC hilSm Con Saner- Sek Service Medals MW Seas. (Models 6800-6888). All pens Including Son Disk and Son Pat. Excludes supply Ives ouch se ribbons and printer paper.
CODE 11 External bev oa -GA Promised apuach system, C-A RIM. Nit, Remote Display, Bar Code Scarcer or other GA suppled external device. Excludes al sappy liema.
Paget of 3 1 have read and agree to these terms: Buyers Initials:
Vol. P9•1W
CODE 12A Cdn Wrappers —All karts covered excluding Wrap Rde m, Crimps Hooks, Hopper Belts, Coln FeedaM Drive Bella
CODE 129 Coln Wrappers Evtended Coverage -A t parts coverts Including Wrap Rogers, Crwpc Hooka, Hopper Balls, OOM Feed and Driva Bite.
CODE120WFWm,p VMHlgh.l.m— Over6000.I4perday. Perta coverage samew Catle 128.
CODE 120 Coln Wreppaa —No parts coverage.
CODE 13 Coln Counters and Cdn Dtspensers —All pane covered excluding Cain Feed Belts and Hopper Belts.
CODE 14 Casino Cdn State— Includes Tarminal, Remle Keyboard, Canter Dump Hopper, Primar. Excludes Load Cell and Rebates.
CODE 14 Win Transport System —NO pads coverage.
SECTION 6— OISCIAIMERS AND LIMITATION OF LIABILITY
1. This agreement does hat Include new attachments, m o lfien OOna, retro5b, charmges In Installation b tiles blacks or dies requested by war.
2. This agreement does not Include pans or labor necessitated by w a of God, war, fire, water Sabotage or eaideml damage.
3. Title agreement does not Include pens Sr [.bar necesdtated by etivcme environments (tamperafure, humidly, poor or guaWatlng elecmcal power), volumes In OMSS Of Me Veto= we Identified In its
egreemem, miailse, Laws, sabotage, damage due to shipping or other casually bee or damage.
n.,,�u<n„ „nn,n�.,.a«a.e.vine na.an„nei cart vnm Mia en.semma. u ssra. ewnah neceadlate servkre ton GAmahMZed service oersornl. schwa Magna and IeLOr wM beissued Ip Me asbmx.
G. GA reserves the right to deny service m equipment Nat to located In environments whk:h, at Me allegation l GA, vould subect GA seMCe perwnnel to an unreasmeMe nsh l harm. Equipment m os
serviced under this Agreement and located in an unreasonable dangerous weiromnent must be first relocated to a location IdeWed by GA at the Customers sapwse.
SECTION 6— ACCEPTANCE AND RENEWAL
1. This agreement b subject ro acceptance by C-A In ML Prospect, Mich will evidence acceptance of gds agreemera by b IgN for such service ham its amce In ML Prompts. throw. M payments for servos
rerdered under Forms of Nis agreement are to be forwarded b Wmminsdllison Corp., 691 FPehenllle Drive, Mt. Prospect, IFInois 60056,
2. This agreement tall Farm bell axiomatically each year at the tams In e8ectat pie time of renewat end We continue unless cancelled b wi ing by either pats 30 days prior to roevral. Any bass, nowo
hereafter Imposed upon the Nrislshing of the service outdoor maledl herin described or upon the control Merel ar Me mceipts therefrom Shall be pld far by the Sooner w war of the equipment.
3.Carmllllon Pdicy: It In the event a carrel is cancelled by the customer prior W the esptraion date, the p hated ( caused) portion of the contract Mi be refunded to the aeWmervMh any SeMCes
penonnedduirg the parts! rnnaedpallod bey, charged back, less the value of any pfd Pont dthe avrmaci Mat has not been refunded Pmrated refunds wig not be reduced iorcanceaseo l cotrel i
equipment Met Is replaced With new equlpmoL provided the new equipment Is placed Immediately under ca dracl.
SECTION T— SUPPORT TYPE: Hear%Shifts, Volumes
Support Type Adder Desmipton
1 0% Standard: 8AM451FM, Mar-Fri, Response withln 26 Him.
2 10% Extra: TAM -TPM, Moo-Fri, Response Wthin 24 Hrs.
3 20% 6 Days: 6AM -SPM, MSn-Set, Response Wthn 24 Hrs.
4 30% T Caere: SAM-513M, Mon -Sun, Response Within 24 Hrs.
5 50% 2nd: Around the Gook, T Days, Response within 24 We.
6 4WA IW: 7AM -7PM, 7 Days. Response %0h 24 Hrs.
7 As Cane After Hours -Ala Come: Service requested beyond Slandard
tlaurs- laboffGrevel socitee Separatety,
8 26% 2 Shifts: Machine operated 2 -Elght Hour Shlhs, Stand. Hours
6 SO% 3 Shits: Must. anostad 3 -Eight Hours Shift, Sand. Hours
Types 6 S 6: AMU Hours wrvke bgted separatety With approved O cia.
Sellon 8 — Power Requlremema.
• Voltage Operating Range: 105 -130 VAC.
•FSW.nry: SW60 He
• Electrical Supply these: A 15 Amp electrical supply Properly grounded and pnoteg e f by a draw breaker must be provided wits this equipmenL The thre"rang grounded plug supplied with MIS equipment
must be plugged Imo a property grounded Mme -prong outlet. TO ensure proper .",won of MIS GgLpmera, a Separate drat SeMng Sly this devloe should De provided.
• It Is Me cwlomers reaponlbili y to provMe a power fine mat is grounded and proteaetl by a drell brasher In accordance Win Me applicable local electrical code.
• Power disruptlene Met result in Mpg voltage other Man Me power requirements as specHad In Me equipment speciticeiens can lead to Improper opera0an or result in the iailure/damega to electrical
components. SUCK povw dismpgons are not Owned under the machlee vaursnty, or Proventadve M enee eemea Power coadlt loningrlebilDhg devices are available Mr,wh WmmSw Allison
Corporator. / \
Page 3 of 3 1 have read and agree to these terms: Buyers trills: Date: IN 1
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Meetings
I t
http:// bcagenda. co. brazos .tx.us/CoverShect.aspx ?ItemID =9204
PT E 0..F
4
�i0y zn�6
BRAZOS COUNTY S IS
BRYAN,TEXAS Duane Peters Date
County Judge
to Print
DEPARTMENT: Purchasing
DATE OF COURT 5/19/2015
MEETING:
ITEM: Declaration of surplus property as "salvage" that was advertised for
sale in accordance with Local Government Code §263.152 and
received no bids, and authorization for destruction or other means
of disposal
TO: Commissioners Court
FROM: Tiffany Alavarado
DATE: 05/13/2015
FISCAL IMPACT: No
SOURCE OF FUNDS:
NOTES/EXCEPTIONS:
ACTION REQUESTED OR Attached is a list of surplus property that was advertised for sale
ALTERNATIVES: and was unclaimed. In accordance with Local Government Code
263.152- Deposition, Purchasing requests Commissioners Court to
declare this property as "salvage" and authorize destruction or
other disposal, such as donation. or as appropriate.
Name: Description: Type:
D unsold lots 5.10,15.nd I list of unsold lots Backup Material
D Sumlus for Desiruction.docx I Surplus salvage 113ackup Material
VIAMAIr tA-1I AM
Tiffany M. Alvarado
From:
ClientServices @Govdeals.com
Sent:
Monday, May 11, 2015 5:10 AM
To:
Tiffany M. Alvarado
Cc:
spetty @govdeals.com
Subject:
GovDeals - Assets Closed No Bid
Account: Brazos County, TX (6797)
Yesterday, you had assets close with no bids:
Asset ID: 278
Description: Computer PC
Start: $5.00
Auction Dates: 5/1/2015 9:00 AM - 5/10/201511:25 AM
POC:
Asset ID: 286
Description: CRT Monitors
Start: $5.00
Auction Dates: 5/1/2015 9:00 AM - 5/10/201512:05 PM
POC:
Asset ID: 298
Description: Dishwasher
Start: $5.00
Auction Dates: 5/1/2015 9:00 AM - 5/10/20151:05 PM
POC:
Asset ID: 280
Description: fax/ TV
Start: $5.00
Auction Dates: 5/1/2015 9:00 AM - 5/10/201511:35 AM
POC:
Asset ID: 272
Description: Fax machines
Start: $5.00
Auction Dates: 5/1/2015 9:00 AM - 5/10/2015 10:55 AM
POC:
,/Asset ID: 299
Description: Misc. office desk chairs
= Vol. 621� CO) pg,
Start: $5.00
Auction Dates: 5/1/2015 9:00 AM - 5/10/20151:10 PM
POC:
Asset ID: 303
Description: Misc. office furniture
Start: $5.00
Auction Dates: 5/1/2015 9:00 AM - 5/10/20151:30 PM
POC:
Asset ID: 288
Description: PDU
Start: $5.00
Auction Dates: 5/1/2015 9:00 AM - 5/10/201512:15 PM
POC:
Asset ID: 273
Description: Printers
Start: $5.00
Auction Dates: 5/1/2015 9:00 AM - 5/10/201511:00 AM
POC:
Asset ID: 265
Description: TV/VCR
Start: $5.00
Auction Dates: 5/1/2015 9:00 AM - 5/10/201510:20 AM
POC:
You may again place these assets to auction by performing the following steps:
1. Login to httos: / /www.GovDeaIs.net
2. Select "Assets"
3. Enter the asset ID number referenced above into the "Asset ID or Inventory ID Number" field 4. Select "Search'
S. Select the Asset from the search results 6. On the modify asset page, make changes as needed to the asset
description, if required, else skip to step 10 7. Select "Submit"
S. Select "Modify Asset"
9. Select "Reauction"
10. Make changes as needed to the new auction page 11. Select "Add New Auction"
If you have any questions, please contact your Client Service Rep, Simon Petty at 512- 971 -9299. Thank you for using
GovDealsl
L01.
Surplus for Destruction
- Constable Road traffic vest
- Uniforms
- Motorola Trunky System Radio 3550010036 Non- Functioning
- Motorola Trunky System Radio 3550010035 Non- Functioning
- Motorola handheld Radio 3550010037, 3550010038 Non- Functioning
Motorola Base Radio A001000151 Non- Functioning
- Motorola Handheld Radio 3550010066 Non - Functioning
Motorola Handheld Radio 3550010064 Non - Functioning
Motorola Verizon Cell Phones X 5 Non - Functioning
Variety of Handheld Radios Non - Functioning
o 2800200045, 2800200043, 2800200203, 2800200049 ,2800010783,2800200074,
2800200554, 2800200044, 2800200202, 2800200048, 2800200050, 2800200046,
5600100296,
Vol. a o Pg. /-E
1+
BRAZOS COUNTY
COMMISSIONERS' COURT
ACTION FORM
DEPARTMENT: Road & Bridge
MEETING DATE: May 19, 2015
SUBJECT: Utility Adjustment — Wellborn Special Utility District
Consider and take action on Wellborn Special Utility District cost estimate of
$45,375.00 to lower and encase 150 feet of 12 -inch water line on the proposed Greens
Prairie Trail extension. This required utility adjustment is at the County's request to
accommodate this project. Wellborn Special Utility District will bill the County when
the work is completed. Site is located in Precinct 1.
SUBMITTED BY:
Darrell W. Kolwes
Right of Way Agent
This request is APR(
APPROVED BY:
n'
Loyd ssermann
Commissioner Precinct 1
by Commissioners' Court
Duane Peters, County Judge
DATE: E5/( a/ a L-) j 5
-:,
ELLIOTT CONSTRUCTION, INC.
P.O. BOX 610 WELLBORN, TX. 77881
WELLBORN SPECIAL UTILITY DISTRICT
4118 GREENS PRAIRIE RD
COLLEGE STATION TX. 77845
February 16, 2015
RE: GREENS PRAIRIE TRAIL
NO. DESCRIPTION
QTY
UN
UNIT PRICE
AMOUNT
LOWER & INSTALL 150 FEET NEW 12" C -900
WATER LINE IN 20" CASING WITH SPACERS,
1 END SEALS STABILIZED BACKFILL
1
LS
35500.00
35500.00
2 12 "45 BENDS
4
EA
635.00
2540.00
3 4" BLOW OFF
1
EA
2060.00
2060.00
4 CUT IN 12' VALVE (NIGHT WORK)
1
LS
5275.00
5275.00
TOTAL 45375.00
a°� P9.�
15
BRAZOSCOUNTY
COMMISSIONERS' COURT
ACTION FORM
DEPARTMENT Road and Bridge DEPT. NUMBER 56001000
DATE OF COURT MEETING: May 19, 2015
ITEM: Consider and take action on the Replat of Ramby Subdivision Block 1, Lot 5R -2,
8.27 Acres (Creating Lot 5R -3 from part of Lot 5R -2); Volume 12220, Page 62 Brazos
County Official Records); Moses A. Foster Survey, A-16; Brazos County, Texas. Site is
located in Precinct 2.
SOURCE OF FUNDS: N/A
NOTES:
• Owner: David Hogan, HTU Management, Inc.
• Prepared by: Paul Williams Surveying Co.
SUBMITTED BY:
R. Alan Munger, P.E.
County Engineer
60"D two
ormnissi er Sammy Catalena
ct
Precin
This Request is Xuan !Pe t e rs' DE IED [ ommissioners' Court
County dge
Date
9797750453 Brazos County ROAD &BRIDGE 08:48: 55 a.m. 11 -04 -2014 113
Application for Development
Brazos County Subdivision and Development Regulations
Brazos County Engineering Department
2617 Hwy 21 West, Bryan, Texas 77803
(979) 822 -2127
Office Use Onfy.
Master Plan_ Final Plat_ Re -Plat 1/
Amending Plat
Property Description
Road Location: g 38 57 /� Z l p„ .
Legal Description. 144-y" St, S 41 D/ ✓y s r o BLOCK /
Lo 7- �Q 2-.
Subdivision Description
Subdivision Name: D V/ 5 / nl
Total number oflots: Total Acreage;
Y7
Property Owner
Ownername(s): ✓11h,igy� T ��
Current mailing address. _ , o , rz&- Sir 0 s-
7�ao�
Phonenumber(s): -%79 777 -z4V -S
Applicant or Authorized Agent, Engineer or Surveyor
Name and Address: PLineL WILLIE 5 G� s srva ✓�. y�
Co `�8 /tiznf
Phone oumber(s); G}'79 - .7-7,7 - 76 9O
��
Name and Address.
�z� �„
Phone number(s):
appacanon is ror -- -
Residential () Mobile Home Park () Commercial (°}�
Other ( )
Is any of the property located in a Floodplain or Flood Hazard area? es /'o)
Acknowledgment The flood hazard boundary maps and other flood data used by Brazos County in evafueiing flood hazards to
proposed dcvclopmenu are considered reasonable and accurate for regulatory purposes and are based on the basso Nazar scientific
and engineering data On lace occasions greater floods can and will occurand flood heights may be increa=d by man -made or natural
causes. Issuance ofa Floodplain Permit in axordana with the Elm —t County Flood Damage prevention Ordinance does our imply
That development outside the areas orspeeial flood hazard will be free from flooding or Rood damage. Issuance of a permit shall not
onale liability on the part of Brazos County or.wyofficeror employ= of Brazos Dour
area. ty in the event flooding or flood damage dots
Is part or all of the property within an ETI of City? es 4.I 1 -�r-10 N
Will any construction occur in Tic DOT right -of -ways? (ye o) `✓�L r V Ew
Application Check List: Sys bhLrs
Copies of finished plat with corrections (if any): J
❑ 9 copies to Brazos County
❑ One (1) copy to Brazos County Health Dept
❑ One (1) copy to Brazos County 911
❑ One (1) copy to local Water District or Company
Letters of approval (to be sent by the approving institution directly to Brazos County Engineering):
❑ Letter from Brazos County Health Dept- For onsite sewage evaluation.
❑ Letter from Brazos County 911 - For road names.
❑ Letter from Water District or Company. - Stating water availability, etc..
If property is within an ETI ofa city:
❑ Approval notification from appropriate city.
Applicant attest that they have signed this application in the capacity designated, ifany, and further attests
that they have read document and the statement contained herein and any attached are true and factual. All
applicants are encouraged Co review the County Regulations prior to any plat submittal. It is understood that
this application is not finished or dated until all documents listed above are filed at the Brazos County
Engineering Office and all applicable blanks are filled in the application above.
Applicant's Signature
Witness
Received Time Nov. 5. 2014 9:22AM No. 8914
r
uate
Date
i6z
rat.
3
I
BRAZOS COUNTY
COMMISSIONERS' COURT
ACTION FORM
DEPARTMENT: Road & Bridge
MEETING DATE: May 19, 2015
SUBJECT: Utility Permit — Wellborn Special Utility District
Consider and take action on the Wellborn Special Utility District utility permit to
construct a road bore for a 1 -inch water line crossing under Rock Prairie Road 2.6
miles Southeast of William D. Fitch Parkway. Crossing will be a minimum of 36
inches below the bottom of drainage ditch. Site is located in Precinct 2.
SUBMITTED BY:
(Q,d lam✓' . -7
Darrell W. Kolwes
Right of Way Agent
APPROVED BY:
ammy Ca ena
Commissioner Precinct 2
This request is leAPPROVED`L 11 DENIED by Commissioners' Court
Duane Peters, County
DATE: 5111 d 15
Vol. pg. 143
APPLICATION FOR WATER UTILITY PERMIT
DESIGNATING PLACEMENT OF UTILITY IN COUNTY RIGHT OF WAY
TO: THE COUNTY ENGINEER OF BRAZOS COUNTY, TEXAS
Pursuant to the Texas Utility Code, Section 181.024, comes now Wellborn
SUD [company name], hereinafter referred to as "Company" a Texas
[state] Corporation, with authority to transact business in Texas, acting by and through its duly
authorized representative, and hereby petitions the County Engineer for the right to lay, construct, maintain, repair
and/or operate a gas facility under, over, across and/or along certain County Roads as shown on drawings and
diagrams attached hereto and said location described as follows:
Facility to Cross Road
Road Name & Block Number
Length of
Crossing
TYPE OF CONSTRUCTION
CHECK ONE
Bored
Jacked
Driven
Cased
Rock Prairie Road
80 ft.
X
X
Facility to Parallel County Road Within Right -Of -Way
Road Name and Block
Number
From
To
Depth
Distance
CONSTRUCTION TYPE
1" Diameter 0.10" Wall Thickness 2" Encasement Pipe
Material Specification
Maximum Operation Pressure 200 PSI
The location and description of the proposed installation and appurtenances must be fully shown on the attached
detailed drawings.
The Company shall commence actual construction/work in good faith within 60 days from the date of said permit and
shall complete said construction /work within 15 working days. (COMPANY MUST FILL M. If such
construction is not begun by the 600' day, Company will be required to apply for a new permit.
Company declares that prior to filing this application, it has ascertained the location of all existing utilities, both aerial
and underground, and the filing of this application is prima facie evidence that the proposed installation will not
conflict with any existing utility.
A copy of this permit shall be kept at the job site any time work is being performed.
It is expressly stipulated that this Permit is a license for permissive use only and that the placing of facilities upon
public property pursuant to this permit shall not operate to create or vest any property right in said holder.
It is understood and agreed that the rights and privileges herein set out are granted only to the extent of the County's
right, title and interest in the land to be entered upon and used by the holder and the holder will at all times assume risk
of and indemnify, defend and save harmless Brazos 12otmty from and against any and All I�ss,TAmages, cost or
Vol. _ pg. 14e
expense arising in any manner on account of the exercise or attempted exercise by said holder of the aforesaid rights
and privileges.
Any deviation from these specifications must be approved by Brazos County Engineer's Office or its designated
representative.
Approval of County Engineer's Office may take as long as two weeks after complete application is received.
Applicant agrees to comply with all rules of the County Commissioners and the County Engineer in construction of
said installation attached hereto as BRAZOS COUNTY DESIGN STANDARDS AND SAFETY PRECAUTION
REQUIREMENTS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY and incorporated
herein for reference.
In the event Company fails to obtain a perutit prior to the installation or does not install utilities in compliance with
installation requirements setforth herein (i.e. depth, location, etc), Company assumes a / /financial responsibility for
damages and/or destruction of lines, cables, etc. based upon its failure to coutply with Brazos County requirements.
Applicant agrees that if Brazos County demonstrates a violation of the terms of this policy, Applicant stipulates that
requisites for injunctive relief exist and that Brazos County is entitled to relief enjoining any conduct by applicant
which is contrary to the policies.
This permit is a revocable permit Brazos County reserves tite right to revoke this pernnit at any time, in the sole
discretion of Brazos County, for interests of public health, safety or welfare, or for failure to repair any damages
upon demand, or for any other reason deemed sufficient by Brazos County.
in the event Company fails to comply with any or all of the requirements as set forth herein, the Coanty may take
such action as it deems appropriate to compel conpliance. The County Engineer further retains the right to revoke
this Permit by verbal notification to the AppllcantlCompany.
Failure to obtain this permit and/or notify tite County Engineer's Office within 24 hours of beginning construction
shall constitute grounds for job shutdown.
By signing below, I certify that I am authorized to represent the Company listed below, and that the Company agrees
to the conditions/provisions included in this permit.
Wellborn SUD
La
Name
an Cast
Manager
P.O. Box 250
Address
Wellborn, Tx 77881
City State zip
T379- 690 -9799
Phone Number
wsud. js@ verizon.net /wsud.sc @verizon.net
WATER UTILITY APPROVAL
Brazos County offers no objection to the proposed location of the utility in the County right of way as shown by
accompanying drawings and notice dated -5-8-1-5, except as noted below:
EXCEPTIONS:
Ku
(Month/Day/Year)
4 Brazos County Engineer
Vol. _��_d pg. /��
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BRAZOS COUNTY ROADWAY SAFETY AND ROAD
PRESERVATION STANDARDS FOR WORK CONDUCTED IN
BRAZOS COUNTY RIGHTS OF WAY
A. General Reauirements
1. Adequate drainage shall be maintained in ditches at all times.
2. Permittee will use best management practices (`BMP ") (EPA and TCEQ both provide lists of examples of
BMPs) to minimize erosion and sedimentation resulting from the proposed installation.
3. The permittee shall take precautions to avoid damage to property. All County Right of Way and property
shall be restored to its original condition, as far as practical, in the opinion of the County Engineer or
appointed representative.
4. The construction and maintenance of such utility shall not interfere with the property or rights of a prior
occupant.
5. Permittee shall not interfere with other utilities located in the right of way. In the event damages occur,
permittee will be liable to the County or other utilities running through the right of way.
6. County Engineer shall determine whether or not permittee's plans shall inconvenience the public. If it is
determined that inconvenience to the public exists, then the County Engineer will decide whether such
project will be allowed or if an alternative exists so as not to inconvenience the public.
B. Safety Reauirements
1. Proper traffic control measures must be put in place prior to beginning work and remain in place during
the duration of the job. All traffic control measures must follow the Texas Manual of Uniform Traffic
Control Devices ( TMUTCD). See Traffic Control Requirements below.
2. During construction, all safety regulations of the Texas Department of Transportation shall be observed.
3. Permittee must take such precautions and measures, including placing and displaying safety devices, as
may be necessary, in order to safely conduct the public through the project area. Company shall provide
flagmen, signs, signals or devices necessary to provide complete safety to the public.
4. Adequate provisions must be made to cause minimum inconveniences to traffic and adjacent property
owners.
5. No cable, conduit and/or pole line shall be laid, constructed, maintained and/or repaired so as to constitute
a danger or hazard of any kind to persons or vehicles using such road. Any poles placed in the Right of
Way for future installation shall be placed at the back of the Right of Way. Exceptions may be approved
by the County Engineer.
G Traffic Control Plan
1. A traffic control plan, pursuant to the TMUTCD or Engineered Traffic Control Plan must be provided
for the following:
a. Any construction (i.e. pit, excavation, hole) left open overnight, requires specific niizhttim e traffic
control measures pursuant to the TMUTCD;
Vol. __� D_ P9 //G,
b. If construction is within ten (10) feet of the roadway; or
c. Any work performed in the road right -of -way;
2. Plan must be attached to the permit and kept at the job site anytime work is being performed.
3. Plan must set forth the time of completion for the job.
D. Desian Standards
1. All overhead installations shall conform to clearance standards of the Texas Department of Transportation
and the pole be placed in the designated area for power specified as set forth in the Texas Utilities Code,
Section 181.045.
2. All pole installation (including lighting) shall be placed at the backside of the Right of Way to ensure
safety to the public. Any pole placed in violation of this requirement will be required to be moved to the
appropriate location at the company's expense. Exceptions may be approved by the County Engineer.
All underground installations shall (these are minimum depths — utility may place deeper):
a. be placed at a minimum depth of forty-eight (48) inches below the top of the pavement;
b. be at least thirty-six (36) inches below ditch flow line when installation is within the area measured
from top of bank to top of bank;
c. be at least forty-eight (48) inches below ditch flow line if low pressure gas or petroleum lines. For
high pressure gas and petroleum lines, see High Pressure Pipelines requirements listed below;
d. not be closer than ten (10) feet from the edge of pavement. Exceptions may apply in rights of way of
less than 60 feet.
4. Water Lines: All water lines must be a minimum 36- inches below the ditch flow line and cased.
Waterlines shall be cased if crossing under the roadway.
5. Utilities in all new developments that have 60 feet or greater of right of way shall be installed within
designated locations based upon the type of utility. The locations shall be as follows: (measured from
back of right -of -way).
Power — 0 to 2 feet, nominally 1'
Phone — 2 to 4 feet, nominally 3'
Gas — 4 to 6 feet, nominally 5'
Cable — 6 to 8 feet, nominally 7'
6. Utilities with less than 60 feet right -of -way in all new developments shall install the utility in a similar
manner as referenced in No. 3 above; however, the County Engineer or its designated representative will
provide final approval of each utility location.
7. The length of any trench to be opened in advance of the pipe, conduit or ducts may not be larger than 400'
if left open over night or unattended.
8. Crossings under a county road shall:
a. be bored or jacked. ABSOLUTELY NO OPEN CUTS WITHIN COUNTY ROAD PAVEMENT;
b. be pressure grouted for the full length of the crossing if the annular space between pipe and casing and
soil exceeds one (1) inch. Brazos County must be given 24 hours notice of pressure grouting
operations and have the opportunity to have an inspector on site to observe pressure grouting
operations;
v��d _ Pg / %/_
c. TxDOT Standard Specification Item 476 shall be followed for all boring, jacking, tunneling and joints.
9. Bore Pits:
a. no pits shall remain open longer than 2 days;
b. all pits shall have proper traffic control measures in place. See Traffic Control Plan listed above.
c. pits shall NOT be located within ten (10) feet from the edge of pavement without prior approval from
the County Engineer or his representative;
d. when pits are to remain open for more than 8 hours, due diligence will be used in protecting the spoil
pile to prevent drainage problems;
e. based upon soil conditions, the County Engineer or his representative may require shoring to protect
pavement integrity;
f. based upon soil conditions, the County Engineer or his representative may require pits be placed
further from the edge of road.
10. Any installation within ten (10) feet of edge of pavement shall meet the following:
a. location must be approved by the County Engineer or his representative
b. backfilled with cement stabilized material.
c. based upon soil conditions, the County Engineer or his representative may require shoring to
protect pavement integrity.
d. all excess water and mud shall be removed from the trench prior to backfilling. Any backfill placed
during a rainy period or at other times where excess water cannot be prevented from entering the
trench will be considered TEMPORARY and shall be replaced with PERMANENT cement stabilized
material as soon as weather permits;
e. all disturbed base and pavement materials shall be removed and restored to the satisfaction of the
County Engineer or his representatives.
f, no side or lateral tamping to fill voids under the base and pavement materials is allowed.
11. Company must be careful to not jeopardize the slope or integrity of the shoulder of the road. In the event
Company damages the slope, shoulder or any other portion of the right -of -way, Company will be
responsible for repairing the damage and replacing the right -of -way to the condition it was prior to
commencing construction.
12. Operation of construction and/or maintenance equipment on the traveled surface of any improved County
road will not be permitted, except in an instance whereby the laying, construction, maintenance and/or
repair of cables, conduits and/or pole lines cannot be accomplished by any other method and in this event
all such equipment shall be of the rubber tire variety. Appropriate traffic control shall be provided
meeting TMUTCD requirements.
13. In the event said construction and/or maintenance and /or repair requires Company to remove, cut or
jeopardize any section of the road (asphalt, cement, road base, etc.), Company will be required to provide
a performance bond or letter of credit securing necessary repairs. Said bond amount will be determined by
the County Engineer.
14. The applicant shall submit a letter of "No Objection" from the Army Corps of Engineers for all
designated wetlands and environmentally sensitive lands.
E. Emereencv work
1. In the event Company is required to perform emergency services, that requires excavation in a County
Right of Way, and unable to notify the County Engineer prior to conducting emergency repairs, Company
shall notify County Engineer within 24 hours of beginning construction/repairs. This will allow the
County Engineer's Office an opportunity to inspect the site to ensure the integrity of the County Right of
Way and traffic safety controls used.
F. Repairs to existing facilities
1. Maintenance and/or repair to existing cables, conduits, and /or pole lines which require disturbance of the
soil, shall not be performed until plans describing such maintenance and/or repair have been approved by
the County Engineer or its designated representative and a permit has been obtained.
G. Relocation of utilities
1. When and if the County Engineer determines that it is necessary for the construction, repair, improvement,
alteration or relocation of all or any portion of said road, any or all poles, wires, pipes, cables or other
facilities and appurtenances authorized hereunder, shall be removed from said road, or reset or relocated
thereon, as required by the County Engineer within a reasonable time as determined by the County
Engineer and Utility Company, and at the expense of the Utility Company.
H. Hieh Pressure Pipelines
1. All utility Permits for high pressure pipelines (generally 60 PSI or greater), whether pertaining to
controlled access or non - controlled access installations, should contain the following additional
information in the description of the permit.
- diameter
-wall thickness
- material specification
- minimum yield strength
- maximum operation pressure of the pipeline
2. With the exception of the maximum operation pressure of the pipeline, this information is to be supplied
for both the carrier pipe and the casing.
3. Assurance must also be given that the installation material and design meet the minimum Federal Safety
Standards for Liquid and Gas Pipe Lines. Assurance must be provided on company letterhead and signed
by an authorized representative of the company.
4. Petroleum Pipelines:
Depth
Tvve of Pipeline (below deepest ditch grade) Special Requirements
Encased Pipe Less than 10' Must be covered with concrete pad at least 36" deep
Encased Pipe Greater than 10' No concrete pad required
Non -Cased Pipe Less than 10' Must be covered with concrete pad at least 48" deep
Non -Cased Pipe Greater than 10' No concrete pad required
Concrete pad shall be minimum of 3" thick and width shall be pipe diameter plus 18" minimum
S. Under no circumstances will a pipeline be installed parallel to a County Road within the Right -of-
Way. Transmission lines have been determined to be petroleum pipelines (which includes natural
gas lines) and shall not be parallel to a County Road.
6. Natural Gas Distribution is a line that serves the final customer.
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BRAZOS COUNTY
COMMISSIONERS' COURT
ACTION FORM
DEPARTMENT: Road & Bridge
MEETING DATE: May 19, 2015
SUBJECT: Temporary Utility Permit — Halcon Resources
Consider and take action on the Halcon Resources utility permit to install temporary 10"
aluminum water line within and along the right -of -way of Broach Road and Smith Road.
Project will provide water to oil well. Site is located in Precinct 2.
SUBMITTED BY:
C2,AZJ, -7LL
Darrell W. Kolwes
Right of Way Agent
APPROVED BY:
�y
S�mm atalena
Co 'ssioner Precinct 2
This request is 24P ROVED / ❑ DENIED by Commissioners' Court
Duane Peters, County Judge
DATE: 5/1q I aws
C> pg.
Irl
APPLICATION FOR WATER UTILITY PERMIT
DESIGNATING PLACEMENT OF UTILITY IN COUNTY RIGHT OF WAY
TO: THE COUNTY ENGINEER OF BRAZOS COUNTY, TEXAS
Pursuant to the Texas Utility Code, Section 181.024, comes now Halcon Resources [company name],
hereinafter referred to as "Company" a Texas [state] Corporation, with authority to transact business in Texas,
acting by and through its duly authorized representative, and hereby petitions the County Engineer for the right to lay,
construct, maintain, repair and/or operate a gas facility under, over, across and/or along certain County Roads as
shown on drawings and diagrams attached hereto and said location described as follows:
Facility to Cross Road
Road Name & Block Number
Length of
Crossing
TYPE OF CONSTRUCTION
CHECK ONE
Depth
Distance
Bored
lacked
Driven
Cased
0.72 mile
96c24'04.78 "N
96 023'33.77 "N
Smith Road
30 047'46.28 "W
30 047'20.00 "W
On Surface
0.75 mile
96 023'33.77 "N
96023'00.52 "N
Facility to Parallel County Road Within Right -Of -Way
Road Name and Block
Number
From
To
Depth
Distance
Breach Road
30 047'18.69 "W
30 047'46.28 "W
On Surface
0.72 mile
96c24'04.78 "N
96 023'33.77 "N
Smith Road
30 047'46.28 "W
30 047'20.00 "W
On Surface
0.75 mile
96 023'33.77 "N
96023'00.52 "N
CONSTRUCTION TYPE
10" Diameter wall Thickness PROJECT WILL LAY TEMPORARY 10"
Material Specification Aluminum
Maximum Operation Pressure 50 PSI
ALUMINUM WATER LINE ALONG RIGHT OF
WAY.
The location and description of the proposed installation and appurtenances must be fully shown on the attached
detailed drawings.
The Company shall commence actual construction /work in good faith within 60 days from the date of said permit and
shall complete said construction /work within 30 working days. (COMPANY MUST FILL IN). If such
construction is not begun by the 60th day, Company will be required to apply for a new permit.
Company declares that prior to filing this application, it has ascertained the location of all existing utilities, both aerial
and underground, and the filing of this application is prima facie evidence that the proposed installation will not
conflict with any existing utility.
A copy of this permit shall be kept at the job site any time work is being performed.
It is expressly stipulated that this Permit is a license for permissive use only and that the placing of facilities upon
public property pursuant to this permit shall not operate to create or vest any property right in said holder.
It is understood and agreed that the rights and privileges herein set out are granted only to the extent of the County's
right, title and interest in the land to be entered upon and used by the holder and the holder will at all times assume risk
of and indemnify, defend and save harmless Brazos County from and against any and all loss, damages, cost or
expense arising in any manner on account of the exercise or attempted exercise by said holder of the aforesaid rights
and privileges.
Any deviation from these specifications must be approved by Brazos County Engineer's Office or its designated
representative.
Approval of County Engineer's Office may take as long as two weeks after complete application is received.
Applicant agrees to comply with all rules of the County Commissioners and the County Engineer in construction of
said installation attached hereto as BRAZOS COUNTY DESIGN STANDARDS AND SAFETY PRECAUTION
REQUIREMENTS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY and incorporated
herein for reference.
In the event Company foils to obtain a permit prior to the installation or does not install utilities in compliance with
installation requirements set forth herein (i.e. depth, location, etc), Company assumes all financial responsibility for
damages andlor destruction of lines, cables, etc. based upon its failure to comply with Brazos County requirements.
Applicant agrees that if Brazos County demonstrates a violation of the terms of this policy, Applicant stipulates that
requisites for injunctive relief exist and that Brazos County is entitled to relief enjoining any conduct by applicant
which is contrary to the policies.
This permit is a revocable permit Brazos County reserves the right to revoke this permit at any time, in the sale
discretion of Brazos County, for interests of public health, safety or welfare, or for failure to repair any damages
upon demand, or for any other reason deemed sufficient by Brazos County.
In the event Company fails to comply with any or all of the requirements as set forth herein, the County may take
such action as it deems appropriate to compel compliance. The County Engineer jurther retains the right to revoke
this Permit by verbal notification to the ApplicanlCompany.
Failure to obtain this permit andlor notify the County Engineer's Office within 14 hours of beginning construction
shall constitute groundsfor jab shutdown.
By signing below, I certify that I am authorized to represent the Company listed below, and that the Company agrees
to the conditions /provisions included in this permit. II !�
46A cnKN qec'- otY_eS
Company Name
De, wv. -l-0.:
By:
Si iature r
/A u' %at,Snr� rte-
Tittle �1 r�
X00 E4rI Koc er &w lS00
Address
(4 (� Ie4L 5���,o„ Tx- :7?gyS
City State Zip
a ' $ 0- 734 -%3
Telephone Number
3 M<< Lac- .
Email
WATER UTILITY APPROVAL
Brazos County offers no objection to the proposed location of the utility in the County right of way as shown by
accompanying drawings and notice dated S lq-' M�- except as noted below:
EXCEPTIONS:
(Month/Day/Year)
✓ Brazos County Engineer
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BRAZOS COUNTY ROADWAY SAFETY AND ROAD
PRESERVATION STANDARDS FOR WORK CONDUCTED IN
BRAZOS COUNTY RIGHTS OF WAY
A. General Requirements
1. Adequate drainage shall be maintained in ditches at all times.
2. Permittee will use best management practices (`BMP ") (EPA and TCEQ both provide lists of examples of
BMPs) to minimize erosion and sedimentation resulting from the proposed installation.
3. The permittee shall take precautions to avoid damage to property. All County Right of Way and property
shall be restored to its original condition, as far as practical, in the opinion of the County Engineer or
appointed representative.
4. The construction and maintenance of such utility shall not interfere with the property or rights of a prior
occupant.
5. Permittee shall not interfere with other utilities located in the right of way. In the event damages occur,
permittee will be liable to the County or other utilities running through the right of way.
6. County Engineer shall determine whether or not permittee's plans shall inconvenience the public. If it is
determined that inconvenience to the public exists, then the County Engineer will decide whether such
project will be allowed or if an alternative exists so as not to inconvenience the public.
B. Safety Requirements
1. Proper traffic control measures must be put in place prior to beginning work and remain in place during
the duration of the job. All traffic control measures must follow the Texas Manual of Uniform Traffic
Control Devices ( TMUTCD). See Traffic Control Requirements below.
2. During construction, all safety regulations of the Texas Department of Transportation shall be observed.
3. Permittee must take such precautions and measures, including placing and displaying safety devices, as
may be necessary, in order to safely conduct the public through the project area. Company shall provide
flagmen, signs, signals or devices necessary to provide complete safety to the public.
4. Adequate provisions must be made to cause minimum inconveniences to traffic and adjacent property
owners.
5. No cable, conduit and /or pole line shall be laid, constructed, maintained and /or repaired so as to constitute
a danger or hazard of any kind to persons or vehicles using such road. Any poles placed in the Right of
Way for future installation shall be placed at the back of the Right of Way. Exceptions may be approved
by the County Engineer.
C. Traffic Control Plan
1. A traffic control plan, pursuant to the TMUTCD or Engineered Traffic Control Plan must be provided
for the following:
a. Any construction (i.e. pit, excavation, hole) left open overnight, requires specific nighttime traffic
control measures pursuant to the TMUTCD;
69
b. If construction is within ten (10) feet of the roadway; or
c. Any work performed in the road right -of -way;
2. Plan must be attached to the permit and kept at the job site anytime work is being performed.
3. Plan must set forth the time of completion for the job.
D. Design Standards
1. All overhead installations shall conform to clearance standards of the Texas Department of Transportation
and the pole be placed in the designated area for power specified as set forth in the Texas Utilities Code,
Section 181.045.
2. All pole installation (including lighting) shall be placed at the backside of the Right of Way to ensure
safety to the public. Any pole placed in violation of this requirement will be required to be moved to the
appropriate location at the company's expense. Exceptions may be approved by the County Engineer.
3. All underground installations shall (these are minimum depths— utility may place deeper):
a. be placed at a minimum depth of forty -eight (48) inches below the top of the pavement;
b. be at least thirty-six (36) inches below ditch flow line when installation is within the area measured
from top of bank to top of bank;
c. be at least forty-eight (48) inches below ditch flow line if low pressure gas or petroleum lines. For
high pressure gas and petroleum lines, see High Pressure Pipelines requirements listed below;
d. not be closer than ten (10) feet from the edge of pavement. Exceptions may apply in rights of way of
less than 60 feet.
4. Water Lines: All water lines must be a minimum 36- inches below the ditch flow line and cased.
Waterlines shall be cased if crossing under the roadway.
5. Utilities in all new developments that have 60 feet or greater of right of way shall be installed within
designated locations based upon the type of utility. The locations shall be as follows: (measured from
back of right -of -way).
Power — 0 to 2 feet, nominally V
Phone — 2 to 4 feet, nominally 3'
Gas — 4 to 6 feet, nominally 5'
Cable — 6 to 8 feet, nominally 7'
6. Utilities with less than 60 feet right -of -way in all new developments shall install the utility in a similar
manner as referenced in No. 3 above; however, the County Engineer or its designated representative will
provide final approval of each utility location.
7. The length of any trench to be opened in advance of the pipe, conduit or ducts may not be longer than 400'
if left open over night or unattended.
8. Crossings under a county road shall:
a. be bored or jacked. ABSOLUTELY NO OPEN CUTS WITHIN COUNTY ROAD PAVEMENT;
b. be pressure grouted for the full length of the crossing if the annular space between pipe and casing and
soil exceeds one (1) inch. Brazos County must be given 24 hours notice of pressure grouting
operations and have the opportunity to have an inspector on site to observe pressure grouting
operations;
1\110�
c. TxDOT Standard Specification Item 476 shall be followed for all boring, jacking, tunneling and joints.
9. Bore Pits:
a. no pits shall remain open longer than 2 days;
b. all pits shall have proper traffic control measures in place. See Traffic Control Plan listed above.
c. pits shall NOT be located within ten (10) feet from the edge of pavement without prior approval from
the County Engineer or his representative;
d. when pits are to remain open for more than 8 hours, due diligence will be used in protecting the spoil
pile to prevent drainage problems;
e. based upon soil conditions, the County Engineer or his representative may require shoring to protect
pavement integrity;
f. based upon soil conditions, the County Engineer or his representative may require pits be placed
further from the edge of road.
10. Any installation within ten (10) feet of edge of pavement shall meet the following:
a. location must be approved by the County Engineer or his representative
b. backfilled with cement stabilized material.
c. based upon soil conditions, the County Engineer or his representative may require shoring to
protect pavement integrity.
d. all excess water and mud shall be removed from the trench prior to backfilling. Any backfill placed
during a rainy period or at other times where excess water cannot be prevented from entering the
trench will be considered TEMPORARY and shall be replaced with PERMANENT cement stabilized
material as soon as weather permits;
e. all disturbed base and pavement materials shall be removed and restored to the satisfaction of the
County Engineer or his representatives.
f. no side or lateral tamping to fill voids under the base and pavement materials is allowed.
11. Company must be careful to not jeopardize the slope or integrity of the shoulder of the road. In the event
Company damages the slope, shoulder or any other portion of the right -of -way, Company will be
responsible for repairing the damage and replacing the right -of -way to the condition it was prior to
commencing construction.
12. Operation of construction and/or maintenance equipment on the traveled surface of any improved County
road will not be permitted, except in an instance whereby the laying, construction, maintenance and/or
repair of cables, conduits and /or pole lines cannot be accomplished by any other method and in this event
all such equipment shall be of the rubber tire variety. Appropriate traffic control shall be provided
meeting TMUTCD requirements.
13. In the event said construction and/or maintenance and/or repair requires Company to remove, cut or
jeopardize any section of the road (asphalt, cement, road base, etc.), Company will be required to provide
a performance bond or letter of credit securing necessary repairs. Said bond amount will be determined by
the County Engineer.
14. The applicant shall submit a letter of "No Objection" from the Army Corps of Engineers for all
designated wetlands and environmentally sensitive lands.
E. Emereencv work
1. In the event Company is required to perform emergency services, that requires excavation in a County
Right of Way, and unable to notify the County Engineer prior to conducting emergency repairs, Company
C;2 rn 6) / ��
shall notify County Engineer within 24 hours of beginning construction/repairs. This will allow the
County Engineer's Office an opportunity to inspect the site to ensure the integrity of the County Right of
Way and traffic safety controls used.
F. Repairs to existing facilities
1. Maintenance and/or repair to existing cables, conduits, and/or pole lines which require disturbance of the
soil, shall not be performed until plans describing such maintenance and /or repair have been approved by
the County Engineer or its designated representative and a permit has been obtained.
G. Relocation of utilities
1. When and if the County Engineer determines that it is necessary for the construction, repair, improvement,
alteration or relocation of all or any portion of said road, any or all poles, wires, pipes, cables or other
facilities and appurtenances authorized hereunder, shall be removed from said road, or reset or relocated
thereon, as required by the County Engineer within a reasonable time as determined by the County
Engineer and Utility Company, and at the expense of the Utility Company.
H. High Pressure Pipelines
1. All utility Permits for high pressure pipelines (generally 60 PSI or greater), whether pertaining to
controlled access or non - controlled access installations, should contain the following additional
information in the description of the permit.
- diameter
-wall thickness
- material specification
- minimum yield strength
- maximum operation pressure of the pipeline
2. With the exception of the maximum operation pressure of the pipeline, this information is to be supplied
for both the carrier pipe and the casing.
3. Assurance must also be given that the installation material and design meet the minimum Federal Safety
Standards for Liquid and Gas Pipe Lines. Assurance must be provided on company letterhead and signed
by an authorized representative of the company.
4. Petroleum Pipelines:
Depth
Type of Pipeline (below deepest ditch grade) Special Requirements
Encased Pipe Less than 10' Must be covered with concrete pad at least 36" deep
Encased Pipe Greater than 10' No concrete pad required
Non -Cased Pipe Less than 10' Must be covered with concrete pad at least 48" deep
Non -Cased Pipe Greater than 10' No concrete pad required
Concrete pad shall be minimum of 3" thick and width shall be pipe diameter plus 18" minimum
5. Under no circumstances will a pipeline be installed parallel to a County Road within the Right -of-
Way. Transmission lines have been determined to be petroleum pipelines (which includes natural
gas lines) and shall not be parallel to a County Road.
6. Natural Gas Distribution is a line that serves the final customer.
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The State of Texas, County of BRAZOS
1
We, the undersigned, as County Commissioners within and for Brazos County, and the
Honorable Duane Peters, County Judge of Brazos County, constituting the entire
Commissioners' Court of Brazos County, during a regular meeting of said Court have
examined the foregoing report and have caused an order to be entered upon the Minutes
of the Commissioners' Court of Brazos County approving said Report as presented and
submitted as true and correct by Laura Taylor Davis, Treasurer of Brazos County, as
provided for in the Revised Statutes of the State of Texas. (Texas Local Government
Code, 114.026)
Witness my hand this � day of A.D. 2015
wren McQueen
County Clerk, County of BRAZOS, State of Texas
Examined and approved in open Commissioners' Court this I day of
(21sek-t-
Lloyd Wassermann, Commissioner Precinct #1
r�
Skffmy Caialen , Commissioner Precinct #2
Treasurer's Report for the MONTH FEBRUARY 2015
Vol. 62-o-z-C—) _ Pg. Ife_
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The State of Texas, County of BRAZOS
a
We, the undersigned, as County Commissioners within and for Brazos County, and the
Honorable Duane Peters, County Judge of Brazos County, constituting the entire
Commissioners' Court of Brazos County, during a regular meeting of said Court have
examined the foregoing report and have caused an order to be entered upon the Minutes
of the Commissioners' Court of Brazos County approving said Report as presented and
submitted as true and correct by Laura Taylor Davis, Treasurer of Brazos County, as
provided for in the Revised Statutes of the State of Texas. (Texas Local Government
Code, 114.026)
Witness my hand this q day of A.D. 2015
ri
Karen McQueen
County Clerk, County of BRAZOS, State of Texas
Examined and approved in open Commissioners' Court this I day of
RI
Duane Peters, County Judge
lb;ktty-
Lloyd Wassermann, Commissioner Precinct 41
r
96�:
Sammy Cata na, Commissioner Precinct 42
Treasurer's Report for the MONTH MARCH 2015
AND O/E 3/31/15
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENT(S) FOR THE 2014 -2015 BUDGET YEAR
NO. 14/15 33.1— 33.5
On this the 19th day of May 2015 at a regular meeting of the Commissioners' Court, the following
members were present:
A. Duane Peters, County Judge, Presiding
B. Lloyd Wassermann, Commissioner, Precinct 1
C. Sammy Catalena, Commissioner, Precinct 2
D. Kenny Mallard, Commissioner, Precinct 3
E. Irma Cauley, Commissioner, Precinct 4
F. Karen McQueen, County Clerk
The following proceedings were held:
THAT WHEREAS, on 19th day of May 2015 the Court heard and approved a budget amendment for
the 2014 -2015 budget year for Brazos County, Texas; and
WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions
which could not be reasonably included in the original budget adopted 9 September 2014, the following
amendment(s) to the original budget are hereby authorized, as described on the attached page(s).
ADOPTED AND APPROVED this the 19th day of May 2015.
THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS.
By:
Du a Peters, Ju County ge
Original: County Clerk's Office and
Attached to the original budget
2I
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 14/15 - 33.1
5/19/2015
FUND DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease
0100 11001500 61130000 CR Contingency 5 000.00
0100 22900100 72191000 DR Cluster Court Support 5,000.00
General Fund Contingency and Court Annex
Reallocation of funds for Cluster Court Support for remainder of FY 15.
Vol. _ pg. �/��
for
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 14115 - 33.2
BR/ZDS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 1/Vi5^33.3
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 14115 - 33.4
511912015
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 14115 - 33.5
5/19/2015
ACCOUNTNAME
Forfeiture -Constable PcL #2
-_ --
•
Vol. -_22) Pg.__Zyd
PERSONNEL
CHANGE OF STATUS REQUESTS
Commissioner Court Date: May 19, 2015
Department Submitting Information: Human Resources
Purpose of Submissions: Consider and Take Action on Change Requests
Department Submitting Employee Request Action Requested
Request(s) Applies To
Facilities Services Marsh, Patricia Resignation
Walle, Maria New Hire
Juvenile Services Tates, Linda Resignation
Approved in Commissioners' Court: May 19, 2015:
County Judge's or Commissioner's Signature:
(This Copy to be attached to minutes)
Vol. -42,ozQ_ Pg.�
Laura Taylor Davis
Brazos county Treasurer
ldav1s@co.brazos.tx.us
DATE: April 21, 2015
TO: Hon. Duane Peters, County Judge
Hon. Lloyd Wassermann, Commissioner
Hon, Sammy Catalina, Commissioner
Hon. Kenny Mallard, Commissioner
Hon. Irma Cauley, Commissioner
Candy Gallego, Administrative Assistant
FROM: Laura Taylor Davis, County Treasurer
RE: Quarter Ending 03/31/2015 Investment Report
200 S. Texas Avenue, Ste 240
Bryan, Texas 77803
Tel: 979 - 8614346
Duane Peters Date
County Judge
This report is made in accordance with provisions of Gov,Code 2256, The Public Funds Investment Act, which
requires quarterly reporting of investment transactions to the Commissioners' Court.
The Brazos County Investment portfolio earned an average yield of 0.0467% on the quarterly average
balance of $2,352,105.24 invested with TexPool for the period ending 03/31/2015. Investment interest
deposited during the quarter was $268.31. Total year to date interest deposited was $460.42_ Actual ending
balance invested at 03/31/2015 was $2,352,195.68.
The average rate of interest earned on the depository checking account balances for the quarter ending
03/31/2015 was 0.25% netting $63,440.99 for the quarter end on an average depository investable balance
of $103,100,266.11. Total year to date interest earned was $108,375.49
Total interest earned for quarter ending 03/31/2015 was $63,709.30 for a total year- to
- date of balance of $108,835.91.
Investment Strategy
The Brazos County Investment Strategy will remain unchanged, keeping investments very short - termed d
liquid. With the safety of principal as the foremost objective of the County's investment policy followed by
liquidity and yield - it seems prudent to continue keeping the majority of available funds in the County's
depository where all funds are 110% collateralized. With the Brazos County depository contract Brazos
County earns a fixed rate of 0.25% on the funds held in the checking accounts for the term of the contract.
Vol.
)4
As a source of information on the market and the position of the Brazos County Investment Strategy,
attached to this report is a copy of the 04/06/2015 Funds Management Group, Inc. - Money Market Rate
Review and commentary.
For diversification the County has an investment account with TexPool that provides the safety of an
overnight market.
Summary of Portfolio Changes
The deposit of interest is the only portfolio change to balances at this time and the Weighted Average
Maturity of investments remains at 1 day due to the liquidity of funds invested with TexPool and on deposit at
Branch Banking & Trust.
FY 2015 INTEREST RATES AND EARNINGS BY MONTH
TexPool
Interest
Cking Acct
Earnings
Interest
Rate
Interest Credit Rate
October 2014
53.46
0.0300
14,996.89
0.2500
November 2014
55.17
0.0300
14,394.82
0.2500
December 2014
83.48
0.0400
15,542.79
0.2500
Q/E 12/31/2014
192.11
0.0333
44,934.50
0.2500
January 2015
92.88
0.0500
20,689.36
0.2500
February 2015
79.54
0.0400
20,836.14
0.2500
March 2015
95.89
0.0500
21,915.49
0.2500
Q/E 03/31/2015
268.31
0.0467
63,440.99
0.2500
Attached are the following reports:
1) Cost Amount summary of Investments by Fund
2) TexPool Quarter End Activity Report
3) Investments by Fund Group and strategy Type
To the best of our knowledge the investment portfolio in this report conforms in all respects to the
Investment Policy of Brazos County and is being managed under the investment strategy of said policy as
app oved by th Commissioner's Court of Brazos County.
`//,ZY J
Laura Taylor Davis, aunty Treasurer, CIO Date
/5
ft� .. � 441 —
4rTi White, Chief Deputy Treasurer, CIO Date
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TEXPOOL QUARTER ENDING 03131/2016 ACTIVITY REPORT
FUND I - POOLED FUND GROUP
DATE
DESC.
GENERAL
EXPO. COMPLEX
TOTAL
2
-5,19 27A M
011,31115
Janum Interest
$ 92.88
$
9288
Februa Interest
$ 79.54
$
79.54
02/28/15 28/15
E02
Z
March Interest
31.31/15
0 031�
$ 95.89
$
$ 95.89
f ,�oaj,
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vol, '2 -57 d pg.
INVESTMENTS BY FUND GROUP AND STRATEGY TYPE
General Fund $ 2,352,195.681
Health Fndowment Fund $
State Lateral Road $
Courthouse Security $
General Obligation Debt Svc- $
General Permanent Impv. $
Exposition Center Fund $
BOOK VALUE OF ALL INVESTED FUNDS AS OF MARCH 2015 $ 2,352,195.68
o
Vol. _c� P9 !! •
a FUNDS MANAGEMENT
DGROUP, WC.
4617 Montrose Blvd, Suite 0202 * Houston, Texas 77006* (713) 626 -5741 * 1.800- 683 -3644 * FAX (713) 626.5742
MONEYMARKET RATE REVIEW
* Cash Account Trust Government Securities Portfolio —SEC Registered Money Market Fund for Public Funds —Past
Performance does not indicate future results
** Rates as reported on Bloomberg
"FED RATE HIRES— WHEN, HOWMUCH ?"
Even Federal Reserve officials themselves now concur that the next move in short-term interest rates is an
increase (or a series of hikes). The only matter of debate among policy analysts is the timing of
implementation. Some prognosticate a hike in the Fed funds target of 0.25% by the FOMC as early as their
June meeting. The other more "dovish" extreme projects no moves until 2016. The only certainty is that
Fed `tightening" will be gradual — both in timing and amounts.
The most recent non -farm payrolls data reinforced the expectation of gradualism, showing a gain of only
126,000, roughly half of what had been expected. Simultaneously, inflation continues to post annualized
rates below the Fed's `target" of 2 %.
We can only conclude that while we are at the bottom of this interest rate cycle, movement to higher rates
will be gradual and protracted. Fixed- income portfolio managers will remain challenged, with totally
inadequate rewards for maturity extension. This is particularly applicable and painful for liquidity portfolio
managers such as public funds. Investing the proceeds of a bond sale in this rate environment for example,
is at best challenging. Six month Treasury bills yield only 0.097% today, while the two year note generates
only 0.51 %.
With the expectation of rising overnight rates — however gradual and protracted — the option of a vehicle
such as FICA (our FDIC insured deposit program) with a current yield of 0.13% (for deposits up to
$15,000,000) and assured liquidity, seems a most prudent option. Staying "short" and liquid is imperative
in anticipation of rising rates, but minimizing the pain of that prudence remains a challenge.
4/09/15
V01, - Pg.�
Bob Ross
Joan Alexander
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04/03/15
0.03%
0.020 °%
0.017%
0.105%
0.537%
0.114%
0.2560/a
03/27/15
0.03%
0.004%
0,024%
0.114%
0.589%
0.117%
0351%
0320/15
0.03%
0.012%
0.024%
0.123%
0.615%,
0.175%
03/13/15
0.03%
0.016%
0.017%
0.1000/0
0.677%
0.116%
0.166%
AVERAGE
0.03%
0.013%
0.021%
0.111%
0.605%
0.116%
0.187%
* Cash Account Trust Government Securities Portfolio —SEC Registered Money Market Fund for Public Funds —Past
Performance does not indicate future results
** Rates as reported on Bloomberg
"FED RATE HIRES— WHEN, HOWMUCH ?"
Even Federal Reserve officials themselves now concur that the next move in short-term interest rates is an
increase (or a series of hikes). The only matter of debate among policy analysts is the timing of
implementation. Some prognosticate a hike in the Fed funds target of 0.25% by the FOMC as early as their
June meeting. The other more "dovish" extreme projects no moves until 2016. The only certainty is that
Fed `tightening" will be gradual — both in timing and amounts.
The most recent non -farm payrolls data reinforced the expectation of gradualism, showing a gain of only
126,000, roughly half of what had been expected. Simultaneously, inflation continues to post annualized
rates below the Fed's `target" of 2 %.
We can only conclude that while we are at the bottom of this interest rate cycle, movement to higher rates
will be gradual and protracted. Fixed- income portfolio managers will remain challenged, with totally
inadequate rewards for maturity extension. This is particularly applicable and painful for liquidity portfolio
managers such as public funds. Investing the proceeds of a bond sale in this rate environment for example,
is at best challenging. Six month Treasury bills yield only 0.097% today, while the two year note generates
only 0.51 %.
With the expectation of rising overnight rates — however gradual and protracted — the option of a vehicle
such as FICA (our FDIC insured deposit program) with a current yield of 0.13% (for deposits up to
$15,000,000) and assured liquidity, seems a most prudent option. Staying "short" and liquid is imperative
in anticipation of rising rates, but minimizing the pain of that prudence remains a challenge.
4/09/15
V01, - Pg.�
Bob Ross
Joan Alexander