HomeMy WebLinkAbout2015-02-10 10:00AM REGULAR MEETINGBRAZOS COUNTY
BRYAN,TEXAS
NOTICE OF MEETING AND AGENDA
BRAZOS COUNTY COMMISSIONERS COURT
THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN
REGULAR SESSION ON FEBRUARY 10, 2015 AT 10:00 AM IN THE
COMMISSIONERS COURTROOM OF THE COUNTY ADMINISTRATION
BUILDING, 200 SOUTH TEXAS AVE., SUITE 106, BRYAN, TX 77803
1. Invocation and Pledge of Allegiance - U.S. and Texas Flag - Chaplain G.H. Jones and
Commissioner Cataiena
2. Call for Citizen input and/or concerns.
3. Presentation(s)
Semi - Annual Update from the Bryan - College Station Convention and Visitors Bureau.
Consider and take action on agenda items 4 - 23:
4. Reauest to perform US Armv Special Operations Command Exercise JADE. HELM in Brazos Coun
5. Request from the Sheriffs Department for approval to accept a cash donation from the City of Wixon
Valley in the amount of $7.500.00 for the purchase of operational and training equipment
6. Payment Authorization to Bryan Broadcasting in the amount of 5760.00 for advertising for the Brazos
Center.
7. Approval of the iob description for Licensed Nurse, Class 1941 for the Juvenile. Department
8. Award of bid contract # 2015 -10 Janitorial Paper Products
9. Award of bid contract # 2015 -11 Culverts.
10. Award of bid contract # 2015 -15 Network Cabling Parts.
11. Award of bid contract # 2015 -16 Printing.
L
12. Award and approval of contract with R.L. Payne & Associates for RFQ 2D15 -21 Architect for Medical
Clinic as per the recommendation of the evaluation committee.
13. Renewal of Bid #2015 -37R Motor Grader Blades with Valk Manufacturing Company.
14. Approval of contract with Strong Surveying for (3) three Road and Bridge Projects.
15. Consider and take action on the Permit to Conduct Geophysical Survey with International Technologies
Management LLC to conduct seismic surveys on a Brazos County property. All work shall adhere to
restrictions as set out in permtL Seismic area is located in Precinct 1.
16. Consider and take action on the Final Plat of River Place Subdivision Phase One Lot 30 -R, Block 1
Being a Minor Replat of Lots 30 and 31 Block 1 River Place Subdivision Phase One; 3.62 Acres; James
Hope Survey. A -22: (College Station ETJ) Brazos County, Texas. Site is located in Precinct 1.
17, Consider and take action on acceptance of Meadowcreek Subdivision Phase 413 into the Brazos County
Precinct 1.
18. Consider and take action on the Verizon Southwest utility permit to conduct a 70' road bore under
River Rock Drive 195 feet southwest of the intersection with Riverstone Drive. Crossing will contain a
50 pair 24 gauge copper cable in a 2 -inch PVC conduit Crossing will be a minimum depth of 36 inches
under the bottom of the ditch. Site is located in Precinct 2.
19. Tax Refund Applications for the following.
• a. Kerry & Diana Backoverpayment$22A4
• b. Teserra Venture LP-overpayment-S363.62
• c. Betco Inc.ovemavment- 5465.02
• d. Linda & Joe GravesoverpaVment$16.89
• e. Ana Vallesovemavment$8.98
• f. Maria Faiardooverpavment -W.30
• g. Devonian Acquisitions LLCoverpayment$16.55
• h. Brian Cooperoverpavment$12.97
• i. BNT of Texas. LLCoverpavment$777.54.
• i. BNT of Texas, LLCoverpavment$565.58
• k. Noel Gaspar & Gloria Salgadooverpavment$112.92
20. Commissioners Court minutes for the following dates:
• a. January 6. 2015 - Regular Meeting
• b. January 13. 2015 - Regular Meeting
• c. January 20, 2015 - Regular Meeting
• d. January 27. 2015 - Regular Meeting
21. Budget Amendments.
Budget Amendments FY 14H5 19.1 - 19.5
22. Personnel Change of Status.
Personnel Action Fortes
23. Payment of Claims.
24. Acknowledgement of the 2014 Racial Profiling Report for Brazos County Constable Pct 2.
25, Acknowledgement of the Mental Health Mental Retardation Authority of Brazos Valley Annual Financial
Report for the Year Ended August 31. 2014.
Vol. Pg. �� 6�
26. Acknowledgement of monthly reports submitted in January 2015.
27. Sheriffs report on inmate population.
28. Announcement of interest items and possible future agenda topics.
29. Call for Citizen input and)or concerns.
30. Adjoum.
F Vol �� pg. __ _ J
t
PUBLIC COMMENTS
Public Comment during the Commission Meeting may be for all matters, both an and o8 the agenda, and be limited to four
minutes per person. Persons are invited to submit comments in writing an the agenda hems andlor attend and make comment
at the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a
Constitutional Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 16 of the Texas
Constitution. As a Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a
Contempt of Court Citation under Section 61.024 of the Taxes Loral Government Code. Accordingly, members of the public in
attendance at any Regular, Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and
decorum in speaking m, andlor addressing the Court; in participating In public discussions before the Court; and in all actions in
the presence of the Court Those members of the public who are inappropriately attired andlor who do not conduct themselves
in an orderly and appropriate manner will be ordered to leave the meeting. Refusal ro abide by the Courts Order andlor
continued demotion of the meeting may result in a Contempt of Court Citation.
H is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual
or group. Neither is it the intention of the Court to allow a member (or members) of the public to insult the honesty ari
integrity, of the Court, as a body, or any member or members of the Court, or County employees, individually or Collectively.
Accordingly, profane, mautting or threatening language directed toward the Court andlor any person in the Courts presence
andlor racial, ethnic or gender siurs or epithets will not be tolerated. Violation of these rules may result in the following
sanctions:
1, cancellation of a speaker's time;
Z. removal from the Commissioners Count
3. a Contempt Citation; andlor
4, such other andlor criminal sanctions as may be authorized
under the Constitution, Statutes and Codes of the State of Texas.
The County Commissioners Court can deliberate or take action only 'd a matter has been listed on an agenda properly posted
prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The
Open Meetng Law does not expressly prohibit responses to public comments by the Commissioners Court However,
responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter
without notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County
Judge andlor Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite
existing policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act 7
551.D42
INVOCATION
Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court The
views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not
necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required
to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the
business of the Court
The Commissioners Courtroom of the County Admintstrabon Building, 2DO South Texas Ave., Suite 106, Bryan, TX 77803 is
wheelchair accessible. Handicap parking spaces are available. Any request for sign imerpretive services must be made two
working clays before the meeting. To make arrangements, please call (979) 361 -4102
FVOI.
I el
BRAZOSCOUNTY
BRYAN,TEXAS
MINUTES
February 10, 2015
BRAZOS COUNTY COMMISSIONERS COURT
REGULAR MEETING
1B Signature Page.pdf
0 File Stamped Aaenda.pdf
m Sian in sheet.0f
A regular meeting of the Commissioners' Court of Brazos County, Texas was held in
the Brazos County Commissioners Courtroom in the Administration Building, 200
South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on
Tuesday, February 10, 2015 with the following members of the Court present:
Duane Peters, County Judge, Absent;
Lloyd Wassermann, Commissioner of Precinct 1;
Sammy Catalena, Commissioner of Precinct 2;
Kenny Mallard, Commissioner of Precinct 3, Presiding;
Irma Cauley, Commissioner of Precinct 4;
Karen McQueen, County Clerk.
The attached sheets contain the names of the citizens and officials that were in
attendance.
Invocation and Pledge of Allegiance -
U.S. and Texas Flag - Chaplain G.H. Jones and Commissioner Catalena
2. Call for Citizen input and /or concerns.
John McBride spoke about the condition of Holston Rd. in the Fairview Community. The
road is in poor condition with 5 inch pot holes. He said he was informed by the County
Engineer that the road could not be worked on because the houses are too close. He
Vol. �� Pg. ��
asked the Court that something be done.
3. Presentation(s)
Semi - Annual Update from the Bryan - College Station Convention and Visitors Bureau.
0 Item IN
Shannon Overby, President of the Bryan - College Station Convention and Visitors
Bureau (CVB) gave a presentation. Commissioner Catalena asked about their efforts in
bringing business to the Expo Complex. Ms. Overby explained all the CVB does to
support both the Expo Complex and the Hilton Hotel and their policy for utilizing the free
space at Texas A &M. Commissioner Catalena also asked Ms. Overby if the CVB could
help with conferences that may be deciding to leave the area. She said they could
absolutely help with this and will give any support needed.
Consider and take action on agenda items 4 - 23:
4. Request to perform US Army Special Operations Command Exercise JADE HELM in
Brazos County.
Item 4.odf
Tom Mead and JR Oquendo were present and gave a presentation to the Court.
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner LLoyd Wassermann. Passed. 4 -0. Members voting Aye: Catalena,
Cauley, Mallard, Wassermann . Members Absent: Peters.
5. Request from the Sheriffs Department for approval to accept a cash donation from the
City of Wixon Valley in the amount of $7,500.00 for the purchase of operational and
training equipment.
10 Item 5.0
Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by
Commissioner Irma Cauley. Passed. 4 -0. Members voting Aye: Catalena, Cauley,
Mallard, Wassermann . Members Absent: Peters.
6. Payment Authorization to Bryan Broadcasting in the amount of $760.00 for advertising
for the Brazos Center.
19 Item 6.odf
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner LLoyd Wassermann. Passed. 4 -0. Members voting Aye: Catalena,
Cauley, Mallard, Wassermann . Members Absent: Peters.
7. Approval of the job description for Licensed Nurse, Class 1841 for the Juvenile
Department.
0 Item 7.0
Dr. Doug Vance, Director of Juvenile requested that the job description be revised to add
"and /or Deputy Director of Health Services" under Supervision. Commissioner Cauley
moved to approve the job description with the requested revision and Commissioner
Wassermann seconded the motion. The item passed unanimously.
Motion: Approve w/ Conditions, Moved by Commissioner Irma Cauley, Seconded by
Commissioner LLoyd Wassermann. Passed. 4 -0. Members voting Aye: Catalena,
Cauley , Mallard, Wassermann . Members Absent: Peters.
8. Award of bid contract # 2015 -10 Janitorial Paper Products.
Vol. ;W Pg. 7
IM Item 8.odf
Bid #2015 -10 was awarded to Ray Criswell. A copy of the bid tabulation is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
LLoyd Wassermann. Passed. 4 -0. Members voting Aye: Catalena, Cauley, Mallard,
Wassermann . Members Absent: Peters.
Award of bid contract # 2015 -11 Culverts.
0 I em 9.0f
Bid #2015 -11 was awarded as follows:
Contech Engineered Solutions - 1 -20, 31 -46
CPR Services & Supplies, Inc/ MDN Enterprises - 23 -30
No award was given to items 21 and 22.
A copy of the bid tabulation is attached.
Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by
Commissioner Sammy Catalena. Passed. 4 -0. Members voting Aye: Catalena, Cauley,
Mallard, Wassermann . Members Absent: Peters.
10. Award of bid contract # 2015 -15 Network Cabling Parts.
0 Item 10.0
Bid #2015 -15 was awarded to Accu -Tech Corp. A copy of the bid tabulation is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
LLoyd Wassermann. Passed. 4 -0. Members voting Aye: Catalena , Cauley , Mallard ,
Wassermann. Members Absent: Peters.
11. Award of bid contract # 2015 -16 Printing.
0 Item 11.odf
Bid #2015 -16 was awarded as follows:
Tops/ Alpha Graphics - 1,2,6,7,8, 9b, 11
Tharps Printing - 3,4,5,9a, 10, 11
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
LLoyd Wassermann. Passed. 4 -0. Members voting Aye: Catalena, Cauley, Mallard ,
Wassermann . Members Absent: Peters.
12. Award and approval of contract with R.L. Payne & Associates for RFQ 2015 -21 Architect
for Medical Clinic as per the recommendation of the evaluation committee.
0 Item 12.odf
A copy of the contract is attached.
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner LLoyd Wassermann. Passed. 4 -0. Members voting Aye: Catalena,
Cauley, Mallard, Wassermann . Members Absent: Peters.
13. Renewal of Bid #2015 -37R Motor Grader Blades with Valk Manufacturing Company.
0 Item 13.odf
A copy of the contract renewal is attached.
Vol. "-/P/ Pg."2-71
Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by
Commissioner Sammy Catalena. Passed. 4 -0. Members voting Aye: Catalena, Cauley,
Mallard, Wassermann . Members Absent: Peters.
14. Approval of contract with Strong Surveying for (3) three Road and Bridge Projects.
ID Item 14.pdf
A copy of the contract is attached.
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner LLoyd Wassermann. Passed. 4 -0. Members voting Aye: Catalena,
Cauley, Mallard, Wassermann . Members Absent: Peters.
15. Consider and take action on the Permit to Conduct Geophysical Survey with
International Technologies Management, LLC to conduct seismic surveys on a Brazos
County property. All work shall adhere to restrictions as set out in permit. Seismic area
is located in Precinct 1.
III--- Item 15.pdf
A copy of the permit to conduct the geophysical survey is attached.
Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by
Commissioner Irma Cauley. Passed. 4 -0. Members voting Aye: Catalena, Cauley,
Mallard. Wassermann . Members Absent: Peters.
16. Consider and take action on the Final Plat of River Place Subdivision Phase One Lot 30-
R, Block 1 Being a Minor Replat of Lots 30 and 31, Block 1 River Place Subdivision
Phase One; 3.62 Acres; James Hope Survey, A -22; (College Station ETJ) Brazos
County, Texas. Site is located in Precinct 1.
0 Item 16.pdf
Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by
Commissioner Irma Cauley. Passed. 4 -0. Members voting Aye: Catalena, Cauley,
Mallard, Wassermann . Members Absent: Peters.
17. Consider and take action on acceptance of Meadowcreek Subdivision Phase 4B into the
Brazos County road maintenance system; the roads (Sagewood Drive, Arrowcrest Drive
and Cloud Lane) are in compliance with the Brazos County Subdivision and
Development Regulations. Site is located in Precinct 1.
AD Item 17.pdf
Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by
Commissioner Irma Cauley. Passed. 4 -0. Members voting Aye: Catalena, Cauley,
Mallard, Wassermann . Members Absent: Peters.
18. Consider and take action on the Verizon Southwest utility permit to conduct a 70' road
bore under River Rock Drive 195 feet southwest of the intersection with Riverstone
Drive. Crossing will contain a 50 pair 24 gauge copper cable in a 2 -inch PVC conduit.
Crossing will be a minimum depth of 36 inches under the bottom of the ditch. Site is
located in Precinct 2.
@ Item 18.0
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner LLoyd Wassermann. Passed. 4 -0. Members voting Aye: Catalena,
Cauley, Mallard , Wassermann . Members Absent: Peters.
19. Tax Refund Applications for the following:
FV0:1 /(� Pg.
• a. Kerry & Diana Back - overpayment - $22.44
• b. Teserra Venture LP- overpayment - $363.62
• c. Betco Inc.- overpayment - $465.02
• d. Linda & Joe Graves - overpayment - $16.89
• e. Ana Valles- overpayment -$8.98
• f. Maria Fajardo- overpayment - $14.30
• g. Devonian Acquisitions LLC- overpayment - $16.55
• h. Brian Cooper- overpayment - $12.97
• i. BNT of Texas, LLC- overpayment - $777.54.
• j. BNT of Texas, LLC- overpayment - $565.58
• k. Noel Gaspar & Gloria Salgado- overpayment - $112.92
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner Irma Cauley. Passed. 4 -0. Members voting Aye: Catalena, Cauley,
Mallard . Wassermann . Members Absent: Peters.
20. Commissioners Court minutes for the following dates:
• a. January 6, 2015 - Regular Meeting
• b. January 13, 2015 - Regular Meeting
• c. January 20, 2015 - Regular Meeting
• d. January 27, 2015 - Regular Meeting
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Lloyd Wassermann. Passed. 4 -0. Members voting Aye: Catalena , Cauley, Mallard,
Wassermann. Members Absent: Peters.
21. Budget Amendments.
Budget Amendments FY 14/15 19.1 - 19.5
0 Item 21.pdf
19.1 Reallocate funds for Capital Projects
19.2 Reallocate funds for Hotel Occupancy Tax Fund.
19.3 Reallocate funds for County Records Management.
19.4 Reallocate funds for the Purchasing Department.
19.5 Transfer of funds from Contingency to the Court Annex.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Sammy Catalena. Passed. 4 -0. Members voting Aye: Catalena, Cauley, Mallard,
Wassermann. Members Absent: Peters.
22. Personnel Change of Status.
Personnel Action Forms
6 Item 22.pdf
A copy of the Personnel Change of Status requests is attached.
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner Irma Cauley. Passed. 4 -0. Members voting Aye: Catalena, Cauley
Mallard. Wassermann . Members Absent: Peters.
23. Payment of Claims.
- BILL LIST 02.10.15.0
W Claims Sheetpdf
Pg. oZ 711-1
7129672- 7129926
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner LLoyd Wassermann. Passed. 4 -0. Members voting Aye: Catalena ,
Cauley, , Mallard, Wassermann . Members Absent: Peters.
24. Acknowledgement of the 2014 Racial Profiling Report for Brazos County Constable Pct.
2.
0 Item 24.odf
The Court acknowledged receipt of the 2014 Racial Profiling Report for Constable, Pct.
2.
25. Acknowledgement of the Mental Health Mental Retardation Authority of Brazos Valley
Annual Financial Report for the Year Ended August 31, 2014.
0 Item 25.0 f
The Court acknowledged receipt of the report from MHMR for the year ending August
31, 2014.
26. Acknowledgement of monthly reports submitted in January 2015.
Item 26.pdf
The Court acknowledged receipt of the Extension Service reports submitted in January
2015 and acknowledged receipt of reports from the following County and Precinct
Offices showing revenues collected and remitted to the County Treasurer:
County Clerk
District Clerk
Justice of the Peace Precinct 1
Justice of the Peace Precinct 2, Place 1
Justice of the Peace Precinct 2, Place 2
Justice of the Peace Precinct 3
Justice of the Peace Precinct 4
Constable Precinct 1
Constable Precinct 2
Constable Precinct 3
Constable Precinct 4
Road & Bridge
Sheriff
27. Sheriffs report on inmate population.
Sheriff Chris Kirk stated there were 612 inmates in jail, 56 have electronic monitors and 4
are pending for monitors.
28. Announcement of interest items and possible future agenda topics.
There were no announcements.
29. Call for Citizen input and /or concerns.
There was no citizen's input.
30. Adjourn.
Vol. e;;4-16 Pg.
The foregoing minutes of the Commissioners Court meeting held February 10, 2015 have
been examined and are approved in open Court this yz day of
2015, in Bryan, Brazos County, Texas.
Duane Peters
County Judge
!( '
Sammy Catalg6a
Commissiono6r, Precinct 2
Commissioner, Precinct 4
Attest:
Karen McQueen
County Clerk
Lloy Wassermann
Commissioner, Precinct 1
Kenny Mallard
Commissioner, Precinct 3
Vol. /�' Ng. 7i
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BRAZOS COUNTY
COMMISSIONER'S COURT
DAY c/
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Name
J l Oq L1 6LIDO
201s-
Organization
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FVol. & Pg. �i
BRAZOSCOUNTY
COMMISSIONER'S COURT
j i DAY OF
•3 i
Name
(PLEASE PRINT)
Pg as og Z.
20�
Organization
(PLEASE PRINT)
Vol. ;-%4 Pa. ,�, 77
3 - --
JIMAA"b I.LUPtI X 1AAAJ
ACCEPTANCE OF DONATED /AWARDED PROPERTY
DONATION OF COUNTY PROPERTY
Date:
Acceptance of Donated/Awarded Property Donation of County Property
(Awarded property requires signed court documentation)
Item Description: CASH DONATION
Please provide all information requested below as applicable to the property being accepted or donated. Forms containing
any blank Fields will be returned for completion.
IUCIW
SN/VIN #:
Functional
Model:
Year:
FINon - Functional. Explain if Non - Functional
Additional Description/Information: Monies are to be used for the purchase of operational and training
equipment. Any monies not used in the current fiscal year shall roll over into the same department for the next.
Estimated Value: $7 ,500.00 F1 Check box for Capital Asset (value /initial cost is over $5000)
Check the appropriate account based on
estimated value of property being accepted:
60010000 (No Asset Tag - Under $500)
67010000 (Minor Property - $500 - $4999)
80010000 (Capital Property - Over $5000)
Check the appropriate entity property being
donated to:
FIGovernment Entity:
Other (Due to Statuatory
requirements prior approval
is required by Purchasing:
Organization Name
Name
I certify that the above mentioned item has been donated or awarded to Brazos County. This item has been received in good faith and
upon approval by Commissioner's Court will become a part of the General Fined Asset Account of Brazos County. The
determination to accept or reject the donation will be made at the sole discretions of Commissioners Court aced upon such things as
usefulness, projected operating, maintenance and insurance costs. / C
Requesting Department:: Brazos County Sheriffs Department Ilw \I
Department Name Authorized Signature
Organization Donating Property:
City of Wixon Valley, TX
Approved by Commissioners Court on this _ JU day of )-Lul 2
Commission Court App o al
gP1t Of.
Brazos County
Job Description
Last Updated: September 2012
Template Revision 1.2 081152012
Class Number:
11341
Title:
Licensed Nurse
Pay Group:
17
Department:
Juvenile, Detention
FLEA Status:
Non Exempt
Reports To:
Detention Superintendent and /or Deputy Director of
Health Services
Approved Date:
10/01/2012
EEOC Category:
Paraprofessional
q
General Summa
To provide health services for youth held at the juvenile detention center under the judadidbn of the Brazos County Juvenile Services Department.
Essential Duties: _
Conduct health care assessments on all detainees in a thorough and timely - manner. Dispense medication to children and prepare medication
packets for staff to give to children during nurse's time off. Develop and implement health and hygiene classes for detained residents. Initiate medical
files on residents and maintain accurate records concerning assessment results, medication dispensing, and diagnostic evaluations. Assist in other
health needs as directed. Communicate medical issues (i.e. medical follow -up, special diets, etc.) to caseworker and designated detention staff.
Coordinate doctor's visits. Update doctor's standing orders and maintain an accurate listing. Maintain documentation necessary for Texas Juvenile
Justice Department (TJJD) audits in medical section. Provide temporary or emergency care to sick or injured children. Manage infectious disease
control. Maintain and secure juvenile health record files. On call 24 hours a day 7 days a week; subject to irregular work hours. Coordinate with
pharmacies for medication(s) ordered for residents. Order, inventory and maintain all medical supplies. Follow established policies, procedures and
practices of the department. Abide by the TJJD's Code of Ethics. Maintain security and confidentiality of all case information, files and chronological
notes, as required by the Texas Family Code. Provide training to new staff as well as yearly and ongoing trainings for staff regarding medication
administration and any other relevant topics as needed.
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of
duties does not exclude them from the position it the work is, related, or a logical assignment to the position.
This job description does not constitute an offer of employment. The job description is subject to change by the employer as the needs of the
employer and requirements of the job change.
Other Duties as assigned. (1%) J
Supervision
Received:
Detention Superintendent
_—
Given:
Not Applicable
Education
•
Required:
license in nursing, plus one year of experience; or any equivalent combination of education and experence
which provides the required knowledge, skills, and abilities.
Preferred:
Exiiedence
Required:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The
requirements listed below are representative of the knowledge, skill, and /or ability required. Reasonable
accommodations may be made to enable individuate to perform the essential functions. Must be 21 years of
age, or older.
Prefarri
Registered Nurse with at least 5 years of experience working in an institutional setting and /or experience
working with children and youth.
Certificates, Licenses,
Registrations
Required-
The Nurse must have a current certification as a Licensed Nurse, or Licensed Vocational Nurse. Valid Texas
drhrer's license with appropriate liability auto insurance coverage (Driver's license requirements must be met
within 30 days if employee recently moved from another state).
Preferred:
LJ, �9 ��
Physical Demands
Typical'
Duties require dally standing, walking, sitting, talking and listening; frequent use of hands and /or fingers to
grasp, handle, pick -up, pinch, type or feel; frequent reaching with hands or arms and lifting of objects over 50
pounds; close vision, distance vision, ability to distinguish color, peripheral vision, depth perception and ability
to adjust focus. Physical demands described here are representative of those that must be met or are
encountered by an employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable Individuals with disabilities to perform the essential functions.
essential functions of this job. Reasonable accommodations maybe made to enable individuals with
Knowledge, Skills, &
disabilities to perform the essential functions.
Abilities
Typical:
Must have working knowledge of first aid, pharmacology, and cardiopulmonary resuscitation; and have the
ability to administer injections. The Nurse must have the ability to work effectively with children, staff, and the
general public, the ability to respond effectively and calmly in emergency situations requiring medical
judgments and decisions, the ability to communicate effectively both orally and in writing and must possess
basic computer knowledge and competence.
Work Environment
Typical'
The noise level in the work environment is usually moderate. While performing the essential duties of this job,
the employee Is constantly required to perform multiple tasks simultaneously, to work under time pressures to
meet deadlines and to work closely with others as part of a team; the employee is frequently required to do
tedious exacting work. Worker is subject to physical hazards from traffic; serious hazard and infection from
exposure to communicable disease; physical harm as the result of confrontation. The work environment
characteristics described here are representative of those an employee encounters while performing the
essential functions of this job. Reasonable accommodations maybe made to enable individuals with
disabilities to perform the essential functions.
APPROVED
1\1):k� 4 4K
Duane Pe s Date
County Judge
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Vol. pg.
BID TABULATION 2015 -11
CULVERTS, VARIOUS TYPES
February 1, 2015 - December 31, 2016
ITEM Esr
ory IN
NO Item Description tEEr
Contech Engineered
Solutions
Ferguson Watewrks
CPR Services 8.
Supllles, Inc1MDN
Enterprises
Woodson Lumber
STOCK
ORDER
STOCK
ORDER
STOCK ORDER
STOCK
ORDER
'GeM'Staef
Corr duly & COr[ Poy PIaSt Pipe ';
. -.` • - ..' .
1
15" 16 Gau a Round Spiral Culvert
500
Single Pipe, F.O.B. Destination
$19.00
NO BID
NO BID
$10.58
Single Pipe, F.O.B. Suppiler
$9.00
$10.00
'
Truck Load, F.O.B. Destination
$9.00
No Bid
Truck Load, F.O.B. Supplier
$9.00
No
Bid
Sloped Ends, Pair
$81.00 !M
No
Bid
2
18" 16 Gauge Round Spiral Culvert
500
1
Single Pipe, F.O.B. Destination
$21.25
7
NO BID
NO BID
$13.24 i
le PI a, F.O.B. Su liar
Si
$11.253
Truck Loatl, F.O.B. Oestinatlon
$11.25
NO
BID
Truck Load, F.O.B. Su Iler
$11.25
$104.00
i+*„
No
BID
Sloped Ends Pair
NO BID
3
24" 18 Gauge Round Spiral Culvert
500
a
Sin Ie PI e, F.O.B. Destination
;i;
NO BID
NO BID
$16.76
, &%=
Sin le Pi e, F.O.B. Su lier
�
W$15400
$15.83
"• '
Truck Loatl, F.O.B. Destination
NO BID
Trk Loa, F.O.B. Sup lier
FAW
No BID
Sloped Ends, Pair
;:.
NO BID
:4? ;... w,.:., ,. �!
Alluminum Corrugated Culvert � � ..• :...:.:" - ;7: <.�. ��' , s;y_. ..
4
15" 16 Gua a Round Spiral Culvert
600
- .'z,:..
r '?ck:3"y;,:
"! -
_
Single Pipe, F.O.B. Destination
,•s7, i*T_V $19.90
NO BID
NO BID
NO BID
Single Pipe, F.O.B. Supplier
'_ -. < $9.90
Truck Load, F.O.B. Destination
;,p" &j 89.90
Truck Load, F.O.B. Supplier
iw: $9.90
Sloped Ends, Pair
$83.00
5
18" 16 Gua a Round Spiral Culvert
500
Single Pipe, F.O.B. Destination
yi5, $22.38
NO BID
NO BID
NO BID
Single Pipe, F.O.B. Supplier
'i $12.38
Truck Load, F.O.B. D.2stimition
S±y? $12.38
Truck Load, F.O.B. Su lier
"1,a $12.38
Sloped Ends, Pair
` RAN ",' $110.00
6
24" 14 Gua a Round Spiral Culvert
50o
" _ ". i3in!'-
,,.��'_' - "pp +. 3 �"
NO BID
-" c +t
NO BID
,:' �, •
NO BID
Single Pipe, F.O.B. Destination
Single Pipe, F.O.B. Supplier
$19.80
Truck Load, F.O.B. Destination
$19.80
Truck Load, F.O.B. Supplier
:1 $19.60
Sloped Ends, Pair
ir4�n.„„`rV, $193.00
7
36" 14 Gua a Round Spiral Culvert
500
Single Pipe, F.O.B. Destination
"^•' $39.70
No BID
NO BID
NO BID
Single Pipe, F.O.B. Supplier
$28'70
Truck Load, F.O.B. Destination
.'; $29.70
Truck Load, F.O.B. Su iplier
` " " - - $29.70
Sloped Ends, Pair
tir $385.00
6
48 "14 Gua eRcundSpiral Culvert
500
�z r}.- +� -.�x*
^•' , „7 ^a�+q,x"
*W '� "s
^x «- -;_?:,
Single Pipe, F.O.B. Destination
$69.60
NO BID
NO BID
NO BID
Single Pipe, F.O.B. Supplier
Truck Load, F.O.B. Destination
$39.60
Truck Load, F.O.B. Supplier
Sloped Ends, Pair
�„" ,. ,y $632.00
9
60" 14 Gua a Round Spiral Culvert
500
.y.,}K • "; i i+-
«:p?x'nte„g;;..:
„� a -� ; A 5., -_
LL „ -•_
NO BID
Single Pipe, F.O.B. Destination
, IS 8
NO BID
NO BID
Sin le PI e, F.O.B. Su lier
' .fi0
Truck Load, F.O.B. Destination
tt�{L`§'¢i 13910
Truck Loatl, F.O.B. Su ller
=ay•` 390
Slo ed Ends, Pal'
$1,034.00
10
72" 12 Gua c a Round 3 iral Culvert
500
u�` ?.9,'•,eK *ua'x3 5r
� _ - §100,75
: W yc :z,'-
NO BID
gi .y ^; - ;,;�y,-s
NO BID
- ^' : , +,•
NO BID
Single Pipe, F.O.B. Destination
Single Pipe, F.O.B. Su Her
1AR _ ? $90.75
Truck Load, F.O.B. Destination
a�,r . . Fr`'-9 $90.76
Truck Load, F.O.B. Supplier
3,p°i §90.75
Blaped Ends, Pair
$1,90i.00
i.- ,•- ;,%kill':a'' >:.. Alluminum
Corrugated Culvert
. °<iI .•3rltfl
,r.r `. *:P.�•... :w`°: ,..,�, _,. ;F;;..;
11
18 "1 Gua a Circular Culvert
600.,,;
x Y w -'Li
n. -5.. bar": e:=•
^,
NO BID
' ^_.
NO BID
Sln le Pi e, F.O.B. De
Destination
.�:� '�
§24.25
NO BID
Sin le PI e, F.O.B. net
u2�a? J
$14.25
Truck Load, F.O.B. Destination
' "i;
$14.25
O I
Vol. Pa.
BID TABULATION 2015 -11
CULVERTS, VARIOUS TYPES
February 1, 2015 - December 31, 2016
ITEM esr
ott IN
NO Item Description �r
Contech Engineered
Solutions
Ferguson Waterworks
CPR Services 8
Supllies, IncIMDN
Enterprises
Woodson Lumber
STOCK
ORDER
STOCK
ORDER
STOCK ORDER
STOCK
ORDER
Truck Load, F.O.B. Supplier
$14.25
Sloped Ends, Pair
' $121.00
12
24" 16 Gua[ a Circular Culvert
500
1;- -.,'". _
"° -
Single Pipe, F.O.B. Destination
r-4OtW. $29.00
NO B1D
NO BID
NO BID
Single Pipe, F.O.B. Supplier
$19.00
Truck Load, F.O.B. Destination
$1900
Truck Load, F.O.B. Supplier
;t�,rS"M $19., 00
Sloped Entls, Pair
W' ' $187.00
13
30" 16 Duane Circular Culvert
5110i°'1
Single Pipe, F.O.B. Destination
$33.75
NO BID
NO BID
NO BID
SIn le Pf e, F.O.B. Su liar
$23.75
Truck load, F.O.B. Destination
''?$,. $23.75
Truck Load, F.O.B. Supplier
?;`* $23.75
Sloped Ends, Pair
?id:!i'. "." $269.00
14
36" 16 Gualle Circular Culvert
500
k' r
r- �'*�iyr� -.�' � ?g,'S;
-m9: ba
�,;,, • �,
w
g- ...,� - „�;.
Single Pipe, F.O.B. Destination
$38.50
NO BID
NO BID
NO BID
Single Pipe, F.O.B. Su Iler
_ ", $28.50
Truck Load, F.O.S. Destination
$28.50
Truck Load, F.O.B. Su tier
3niiis"" ' $28 -50
Sloped Ends, Pair
V,9Z4F*M $373.00
15
48" 16 Gua a Circular Culvert
500
Single Pipe, F.O.B. Destination-
- $48.00
NO BID
NO BID
NO BID
Single Pipe, F.O.B. Supplier
' $38.00
Truck Load, F.O.B. Destination
.� :a,'_ - -, $38.00
Truck Load, F.O.B. Supplier
10. $38.00
Sloped Ends, Pair
$611.00
16
60 "12 Gua a Circular Culvert
500
' $88.85
NO BID
NO BID
NO BID
Single Pipe. F.O.B. Destination.,;
Single Pipe, F.O.B. Supplier
"'' $78.85
Truck Load, F.O.B. Destination
$78.85
Truck Load, F.O.B. Supplier
1•f `- $78.85
Sloped Ends, Pair
%3�' N:, -;,. $1,410.00
17
72 "12 Gua a Circular Culvert
500
Single Pipe, F.O.B. Destination
"' 3 $105.00
NO BID
NO BID
NO BID
Single Pipe, F.O.B. Supplier
f.M" . $95.00
Truck Load, F.O.B. Destination
}' - $96.00
Truck Load, F.O.B. Supplier
$95.00
Sloped Ends, Pair
_ '. $1.990.00
• ' - - "'�' ':' Steal
Reinforced
Polyethylene Culvert S PI a -
18
72" Steel Reinforced Polyethylene Duromaxx Storm
120
- "y'b!*cA±�u`�_
Single Pipe, F.O.B. Destination
No Bid
NO BID
NO BID
NO BID
Single Pipe, F.O.B. Supplier
xc;,' ^. a` $230.34
Truck Load, F.O.B. Destination
No Bid
Truck Load, F.O.B. Supplier
No Bid
19
84" Steel Reinforced Polyethylene Duromaxx Storm
240
Single Pipe, F.O.B. Destination
No Bid
NO BID
NO BID
NO BID
Single Pipe, F.O.B. Supplier
t; ''c" $372.33
Truck Load, F.O.B. Destination
No Bid
Truck Load, F.O.B. Supplier
No Bid
20
96" Steel Reinforced Polyethylene Duromaxx Storm
120
_ y Sgt
No Bid
, °':,}'•.
NO BID
5 %_ --,
NO BID
NO BID
Single Pipe, F.O.B. Destination
Single Pipe, F.O.B. Supplier
:` �F�;:;t�,. $419.57
Truck Load, F.O.B. Destination
No Bid
Truck Load, F.O.B. Supplier
No Bid
21
108" Steel Reinforced Polyethylene Duromaxx Sto
192
F > ' 't'(,- R'Y.;,.'W
y tiro
n4.' M
NO BID
NO BID
Single Pipe, F.O.B. Destination
NO BID
NO BID
Single Pipe, F.O.B. Supplier
Truck Load, F.O.B. Destination
Truck Load, F.O.B. Supplier
22
120" Steel Reinforced Polyethylene Duromaxx Stort
192
+'- ,_'..7 ±.. ,•„:_,.
>1R .- - _" ;.a`.w's
°',:r.�'jgs{,.'n- -nf*'r
Single Pipe, F.O.B. Destination
NO BID
NO BID
NO BID
NO BID
Single Pipe, F.O.B. Supplier
Truck Load, F.O.B. Destination
Truck Load, F.O.B. Supplier
.. {.D"ual. Wall PolyproU
one impact Modified Co-Polymer. ulvert and Pipe , - -
1 ' ADS N•12 HP to PI
f.2 "' 'i + $° -_ 1' `" t, _ „ ,
Sin le PI e, F.O.B. Destination
No Bid 8,62 ` &"- i;''• *„ 8.21 1,MMM0,71 NO BID
1vol. __ /� 0, � � �
- BID -T- ABUL -ATION 2015 -11
CULVERTS, VARIOUS TYPES
February 1, 2015 - December 31, 2016
ITEM ear
orr IN
NO Item Description rear
Conteeh Engineered
Solutions
Ferguson Waterworks
CPR Services &
Supllles, Inc /MDN
Enterprises
Woodson Lumber
STOCK
ORDER
STOCK
ORDER
STOCK
ORDER
STOCK
ORDER
23
Single Pipe, F.O.B. Supplier
120
-
11.74
$8.62
$8.04
NO BID
Truck Load, F.O.B. Destination
No Bid
$8.62
$8.21
_:-;
- $8.32
Truck Load, F.O.B. Supplier
No Bid
$8.92
_
$8.04
NO BID
24
18" ADS N -12 HP Storm Pie
200
_
No Bid
1
$1.00
,: - -
$10.47
10.26
;
NO BID `
Single Pipe, F.O.B. Destination
Single Pipe, F.O.B. Supplier
y'i €-•�;- $15.40
$11.00
NO BID
Truck Load F.O.B. Destination
No Bid
$11.00
,: =.
$10.47
$10.61
Truck Load, F.O.B. Supplier
No Bid
$11.00
$10.26
NO BID
26
24" ADS N -12 HP Storm Pipe
160
_
Single Pipe, F.O.B. Destination
No Bid
$16.80
"
$16.00
NO BID
Single Pipe, F.O.B. Supplier
$26.97
$16.80
S16AS SIRM
NO BID
Truck Load, F.O.B. Destination
No Bid
$16.80."
"
$16.00
-
_ - $16.21
Truck Load, F.O.B. Supplier
No Bid
$16.80
- ' "f3..e
$15.68
NO BID
26
30" ADS N -12 HP Storm Pie
160
°`. "`:' ",
No Bid
+rE
$27.08
_ -.:. '• .k'
" - ..
-x'.. ...._.
$26.79 "
_, -_
' -`
-.
NO BID
Single Pipe, F.O.B. Destination
Single Pipe, F.O.B. Supplier
- $41.84
$27.08
$25.27 -
NO BID
Truck Load, F.O.B. Destination
No Bid
$27.08
'.
$25.79
a ' S26.12
Truck Load, F.O.B. Supplier
No Bid
$27.08
...±._.
$25.27
NO BID
27
36" ADS N -12 HP Storm Pipe
160
No Bid
$32.16
$30.63
NO BID
Single Pipe, F.O.B. Destination
Single Pi e, F.O.B. Supplier
9-- $56.97
$32.16
- . �°
$30.02
'"' _' NO BID
Truck Load, F.O.B. Destination
No Bid
$32.16
--
$30.63
+"'�"".- ; _ $31.02
Truck Load, F.O.B. Supplier
No Bid
$32.16
°' ' �,
$30.02
NO BID
28
42" ADS N -12 HP Storm Pipe
120
4$42.99
y
Single Pipe, F.O.B. Destination
No Bid
„
$40.95
NO BID
Single Pips, F.O.B. Supplier
s $69.72
$42.99
'
$40.13,
- NO BID
Truck Load, F.O.B. Destination
No Bid
$42.99
.ik
$40.95
� $41.47
Truck Load, F.O.B. Supplier
No Bid
$42.99
;r1 ..
$40.13,
NO BID
29
48" ADS N -12 HP Storm Pipe
120
rs. t. �r .. -
.:•.. _ u
_ -.
- -1, -.-
vr°.. ...,
Single Pipe, F.O.B. Destination
No Bid
$63.60
-:
$51.05,
�„� -',�'� NO BID
Single Pipe, F.O.S. Supplier
", $89.09
$53.60
r;, -
$50.03
^'-.;;; NO BID
Truck Load, F.O.B. Destination
No Bid
$63.60
$51.05
«` -- $61.71
Truck Load, F.O.B. Supplier
No Bid
$53.60
.. -'" `=
$60.03 :±`
" " -+. NO BID
30
60" ADS N -12 HP Storm Pipe
120
M . -
"-
T
Single Pipe, F.O.B. Destination
B
86.19
::.'_`
$82.11
: ' ^ %r.0
NO BID
Sin le Pipe, F.O.B. Supplier
$137.85
1 $86.19
_
'� - ` -
$80.46 S
i"
NO BID
Truck Load, F.O.B. Destination
No Bid
1 $86.19
-
$82.11
$83.46
Truck Load, F.O.B. Supplier
No Bid
1 $86.19
;_
$80.46
"`
NO BID
ugger Bands = -Re- Rolled ,. + "ua:"
31
15" Po H r Band Re- Rolled
36 $13.50
x.. - NO BID
,1
NOB
19.30
T
16" Pot Mugger Band Re- Rolled
39 $18.88'.
NO BID
NO BID
$24.10 - "n
33
24" Poly Mugger Band Re- Rolled
24 1 $21.38
NO BID
NO BID
30.56
Hugger Band- Re- Rollad:.a;
36
15" Aluminum Hugger Band Re- Rolled
36
$14.85
1 NO BID
NO BID
NO BID
36
18" Aluminum Hugger Band Re- Rolled
36
,.. - 'ti�'...;i'
$18.57_j
NO BID
NO BID
NO BID
37
24" Aluminum Hugger Band Re- Rolled
24
,?Y,.- ;_
$29.70_L__
NO BID
NO BID
NO BID
38
36" Aluminum Hugger Band Re- Rolled
24
!#, - ; -, ,
$44.65
NO BID
NO BID
NO BID
39
48" Aluminum Hugger Band Re- Rolled
24
$59.40
NO BID
NO BID
NO BID
O,Aluminum Flat Bands
40
16" Aluminum Flat Band
24
', .,F,ry
$19.80
NO BID
NO BID
NO BID
41
18" Aluminum Flat Band
24
-'�l
$24.76
1 NO BID
NO BID
NO BID
42
24" Aluminum Flat Band
24
.,
$39.60 1
NO BID
NO BID
NO BID
43
30" Aluminum Flat Band
24
<.
$52.25
NO BID
NO BID
NO BID
44
36" Aluminum Flat Band
36
i. "` "'1
$59.40
NO BID
NO BID
NO BID
45
48" Aluminum Flat Band
24
-
$79.20
NO BID
NO BID
NO BID
46
84" Aluminum Flat Band
24;,-'°
§165.00
NO BID
NO BID
NO 810
Recommendation: Contech Engineered Solutions: Sections 1 -20, 31-46
CRP Services: Sections 23 -30
�� No Award: (Sections �21 and 22 due to no bids received
Approved byCat�r`missio 's ourt this _� day of I�',YJR 1//A 64 . 2015 by
holding the position of
U
Vol. k161 p9,
END TABUTA)ION 2016.15
N FtJKCABLINOP4RT6
m[emuumw mnrd. Jla, - TaWhCl II jln�,J.e
Approved by Commissioner's Court on this day of 2015 by
holding the position of U
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$41.91
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BRAZOS COUNTY
ARCHITECT SERVICES CONTRACT
Agreement
This Architect Services Contract ( "Contract ") is between Brazos County, Texas,
( "the County ") and R.L. Payne & Associates, Inc. ( "R.L. Payne" or the "Architect "). The
Architect agrees to provide the County with certain professional services as described
herein, and the County agrees to pay the Architect for those services. This Agreement,
Exhibit A (Scope of Services), Exhibit B, and Exhibit C collectively comprise the
Contract and shall be read together unless otherwise indicated. However, in the event
of any conflict, this Agreement shall prevail. The "Project" contemplated herein is the
design and construction of the Brazos County Medical Clinic.
ARTICLE I
Scope of Services
1.01 In consideration of the compensation stated in paragraph 2.01 herein below, the
Architect agrees to provide the County with the professional services as described in
Exhibit "A ", the Scope of Services ( "Scope of Services" or "Scope "), incorporated herein
by reference for all purposes.
ARTICLE II
Payment
2.01 In consideration of the Architect's provision of the professional services in
compliance with all terms and conditions of this Contract, the County shall pay the
Architect according to the terms set forth in Exhibit "A" and Exhibit "B ". Except in the
event of a duly authorized change order(s), approved by the County as provided in this
Contract, the total cost of the professional services provided under this Contract may
not exceed FOURTY -FIVE THOUSAND, FIVE HUNDRED DOLLARS and NO /100ths
($45,500.00).
ARTICLE III
Time of Performance
3.01 The Architect shall exercise a degree of care and diligence in the performance
of all services under this Contract in accordance with the professional standards
prevailing among Architects in the location in which the Architect practices or Brazos
Page 1
I
Vol. 12—/0 _ Pg._°_ =_
County, Texas, skilled in design for projects of similar scope, and all of the Architect
services shall be performed as expeditiously as is consistent with said standards and
the orderly progress of the work.
3.02 Time is of the essence of this Contract. The Architect shall be prepared to
provide the professional services in the most expedient and efficient manner possible
in order to complete the work in a timely manner. Promptly after the execution of this
Contract, Architect shall prepare and submit for the County to approve in writing, a
detailed schedule for the performance of the Architect's services. The Architect's
schedule shall include allowances for periods of time required for the County's review
and for approval of submissions by authorities having jurisdiction over the Project. The
time limits established by this schedule over which Architect has control shall not be
exceeded without written approval from the Commissioner's Court.
3.03 The Architect's services consist of all of the services required to be performed
by the Architect, Architect employees and Architect consultants under the terms of this
Contract. Such services include normal, structural, mechanical and electrical
engineering services, and any other design services that are normally or customarily
furnished and reasonably necessary for the Project. The Architect shall contract and
employ, at his expense, consultants necessary for the design of the Project, and such
consultants shall be licensed as required by the State of Texas and approved in writing
by the County.
3.04 The Architect shall designate a principal of the firm reasonably satisfactory to
the County who shall, so long as employed by the Architect and acceptable to the
County, remain in charge of professional services through completion of the design
and be available for general consultation throughout the Project. Any replacement of
that principal shall be approved in writing (which shall not be unreasonably withheld) by
the County, prior to replacement.
3.05 The Architect shall be responsible for the coordination of all drawings and
design documents used on the Project. The Architect shall also be responsible for the
completeness and accuracy of all drawings and specifications submitted by or through
the Architect and for their compliance with all applicable codes, ordinances,
regulations, laws and statutes.
3.06 The Architect's evaluations of the preliminary estimates of construction cost and
detailed drawings, prepared by the Architect shall represent the Architect's best
judgment as a design professional familiar with the construction industry.
3.07 The construction budget for the Project, which is established as a condition of
this Contract is SEVEN HUNDRED THOUSAND DOLLARS AND NO /100ths
($700,000.00). This construction budget amount shall not be exceeded unless the
amount is changed by the County.
P Page 2
Vol, p __�/ -- 9.
ARTICLE IV
Schematic Design
4.01 Upon the Architect's approval from Commissioner's Court and receipt of a letter
of authorization to commence the Schematic Phase, the Architect shall meet with each
department of the County that is included in the design or re- design for the purpose of
determining the nature of the Project. The Architect shall use the County's Long Range
Planning documents to assist in space requirements. The County shall designate a
representative to act as the contact person on behalf of the County.
4.02 The Architect shall determine the County's needs with regard to the Project,
including, but not limited to, tests, analyses, reports, site evaluations, needs surveys,
comparisons. The Architect shall prepare a detailed design phase schedule which
includes all review and approval periods during the schematic design, design
development and construction document phases.
4.03 The Architect shall prepare a conceptual design that shall include schematic
layouts, surveys, sketches and exhibits demonstrating the considerations involved in
the Project. The conceptual design shall contemplate compliance with all applicable
laws, statutes, ordinances, codes and regulations. Upon the County's request, the
Architect shall meet with the Commissioner's Court or appointed Committee to make a
presentation of his or her report.
ARTICLE V
Design Development
5.01 The County shall direct the Architect to commence work on the Design
Development Phase by the approval of the Commissioner's Court or its designee. The
Architect shall meet with the County for the purpose of determining the extent of any
revisions to the Schematic Design.
5.02 The Architect shall prepare the preliminary design of the Project, including, but
not limited to, the preliminary drawings and specifications and other documents to fix
and describe the character of the Project as to architectural, structural, mechanical and
electrical systems, materials and such other elements as may be appropriate. The
Architect shall submit to the County a detailed design and estimate of the construction
costs of the Project, based on current area, volume, or other unit costs.
5.03 Upon completion of the Design Development Phase of the Project, the Architect
shall meet with approved committee for Brazos County and make a presentation of the
preliminary design of the Project. The Architect shall provide an explanation of the
Design Development and cost estimate and shall verify that, to the best of Architect's
Page 3
I Vol. �/� Fig•
belief, the Project requirements and construction can be completed within the project
budget and schedule.
ARTICLE VI
Construction Documents
6.01 The County Commissioners Court or its designee shall direct the Architect to
commence work on the Construction Documents phase of the Project by sending to
the Architect a "letter of authorization" to begin work on the Construction Documents
phase of the Project. Upon receipt of the Letter of Authorization to proceed with the
Construction Documents phase of the Project, the Architect shall immediately prepare
the Construction Documents, including, but not limited to, the bid documents, contract,
drawings, and specifications, to fix and describe the size and character of the Project
as to structural, mechanical, and electrical systems, materials, and such other
elements as may be appropriate. The final design of the Project shall comply with all
applicable laws, statutes, ordinances, codes and regulations.
6.02 Upon approval of the Construction Documents, the Architect shall warrant that
the final design shall be sufficient and adequate to fulfill the purposes of the Project.
6.03 The Architect shall assist the County Purchasing Department to obtain bids
for the completion of the construction Project. The Architect hereby agrees that no
changes, modifications, supplementations, alterations, or deletions will be made to
the Project unless warranted by necessity and approved by the Commissioner's
Court or its designee.
6.04 The Architect shall provide the County, in sufficient quantity and media, with
complete Contract documents sufficient to be advertised for bids by the County. The
Contract documents shall include the design and specifications and other changes that
are required to fulfill the purpose of the Project. Upon completion of the final design of
the Project, with the submission of the complete Contract documents, and upon
request of the County, the Architect shall meet with the approved Construction
Committee for Brazos County and /or the Commissioner's Court to present the final
design of the Project. The Architect shall provide an explanation of the final design and
cost estimate.
ARTICLE VII
RFP Preparations, Bidding & Evaluation
7.01 The Architect shall assist the County in advertising for and obtaining bids or
negotiating proposals for the construction of the Project. Upon request, the Architect
shall meet with the approved Committee and /or the Commissioner's Court to present
and make recommendations on the bids submitted for the construction of the Project.
Page 4
Vol.
7.02 The Architect shall review the construction Contractors' bids, including
subcontractors, suppliers, and other persons required for completion of the Project.
The Architect shall evaluate each bid and provide these evaluations to the County
along with a recommendation on each bid. If the lowest bid for the construction of the
Project exceeds the final cost estimate set forth in the final design of the Project, then
the Architect, at his sole cost and expense, shall revise the construction documents so
that the total construction costs of the Project will not exceed the final cost estimate
contained in the final design of the Project.
7.03 Where substitutions are requested by a construction contractor, the Architect
shall review the substitution requested and approve or disapprove such substitutions.
ARTICLE VIII
Construction Administration
8.01 The Architect shall be a representative of, and shall advise and consult with,
the County (1) during construction, and (2) at the County's direction from time to time
during the correction, or warranty, period described in the construction contract
( "Construction Administration "). The Architect shall have authority to act on behalf of
the County only to the extent provided in this Agreement unless modified by written
instrument.
8.02 The Architect shall make visits to the site, with a frequency appropriate to the
scope of the Project, to inspect the progress and quality of the executed work of the
construction contractor and his subcontractors and to determine if such work is
proceeding in accordance with the Contract documents. The Architect shall periodically
review the as -built drawings for accuracy and completeness, and shall report their
findings to the County.
8.03 The Architect shall keep the County informed of the progress and quality of the
work by meeting weekly with the approved County Committee. The Architect shall
exercise the normal and customary standard of care and diligence in discovering and
promptly reporting to the County any defects or deficiencies in such work and shall
disapprove or reject any work failing to conform to the Contract documents.
8.04 The Architect shall review and approve shop drawings and samples, the results
of tests and inspections, and other data that each construction contractor or
subcontractor is required to provide. The Architect's review and approval shall include
a determination of whether the work complies with all applicable laws, statutes,
ordinances and codes and a determination of whether the work, when completed, will
be in compliance with the requirements of the Contract documents.
Page 5
Vol. �� Pg. ���
8.05 The Architect shall determine the acceptability of substitute materials and
equipment that may be proposed by construction contractors or subcontractors. The
Architect shall also receive and review maintenance and operating instruction manuals,
schedules, guarantees, and certificates of inspection, which are to be assembled by the
construction contractor in accordance with the contract documents.
8.06 The Architect shall issue all instructions of the County to the construction
contractor as well as interpretations and clarifications of the contract documents
pertaining to the performance of the work. The Architect shall interpret the contract
documents and judge the performance by the contractor constructing the Project, and
the Architect shall, within a reasonable time, render such interpretations and
clarifications as deemed necessary for the proper execution and progress of the Work.
The Architect shall receive no additional compensation for providing clarification of the
Drawings and Specifications.
8.07 The Architect shall review the amounts owed to the construction contractor and
recommend to the County, in writing, payments to the construction contractor of such
amounts. The Architect's recommendation of payment, being based upon the
Architect's on -site inspections and experience and qualifications as a design
professional, shall constitute a recommendation by the Architect to the County that the
quality of such work is in accordance with the Contract documents and that the work
has progressed to the point reflected in Architect's recommendation for payment.
8.08 Upon notification from the construction contractor that the Project is
substantially complete, the Architect shall conduct an inspection of the site to determine
if the Project is substantially complete. The Architect shall prepare a checklist of items
that shall be completed prior to final acceptance. Upon notification by the construction
contractor that the checklist items designated by the Architect for completion have been
completed, the Architect shall inspect the Project to verify final completion.
8.09 The Architect shall not be responsible for the work of the construction contractor
or any of the subcontractors, except that the Architect shall be responsible for the
construction contractor's schedules or failure to carry out the work in accordance with
the Contract documents if such failures result from the Architect's negligent acts or
omissions. This provision shall not alter the Architect's duties to the County arising from
the performance of the Architect's obligations under this Contract.
8.10 The Architect shall conduct at least one on -site inspection during the warranty
period and shall report to the County as to the continued acceptability of the work.
8.11 The Architect shall not execute change orders on behalf of the County or
otherwise alter the financial scope of the Project without advance, written authorization
from the County.
_.. Page 6
Vol.. Pg. X97 1
8.12 The Architect shall perform all of his or her duties under this Article VIII so as to
not cause any delay in the progress of construction of the Project.
8.13 The Architect shall assist the construction contractor and County in obtaining
an Occupancy Permit by accompanying governing officials during inspections of the
Project if requested to do so by the County.
ARTICLE IX
Change Orders & Documents & Materials
9.01 No changes shall be made, nor will invoices for changes, alterations,
modifications, deviations, or extra work or services be recognized or paid except upon
the prior written order from authorized personnel of the County. The Architect shall not
execute change orders on behalf of the County or otherwise alter the financial scope of
the Project.
9.02 Written change orders must be approved by Commissioner's Court if the
amount owed to Architect or Contractor changes. Change Orders that do not alter the
approved budget shall be approved by the committee appointed by Commissioner's
Court. Any request by the Architect for an increase in the Scope of Services
or an increase in the amount listed in paragraph 2.01 of this Contract shall be
made and approved by the County Commissioners prior to the Architect
providing such services or the right to payment for such additional services
shall be waived. If there is a dispute between the Architect and the County respecting
any service provided or to be provided hereunder by the Architect, including a dispute
as to whether such service in addition to the Scope of Services included in this
Contract, the Architect agrees to continue providing on a timely basis all services to be
provided by the Architect hereunder, including any service as to which there is a
dispute.
9.03 The Architect shall furnish the County four sets of plans and specifications, five
sets of full -size set of prints, three sets of specifications, one set of unbound
specifications, and one electronic file of the Construction Documents in PDF format,
and Specifications in PDF format. It is hereby agreed that additional copies shall be
provided to the County at the County's expense. The Architect shall provide copies of
documents, computer files if available, surveys, notes, and tracings used or prepared
by the Architect. The foregoing documentation, the work product, and other information
in the Architect's possession concerning the Project shall be the property of the
County's from the time of preparation. The Architect shall also furnish one set of digital
files representing the final as- builts.
9.04 The Architect shall prepare Change Orders and Construction Change Directives
for the County's approval and execution in accordance with the Contract Documents.
�/. � Page 7
VUL pg.
The Architect may authorize minor changes in the Work not involving an adjustment in
the Contract Sum or an extension of the Contract Time which are consistent with the
intent of the Contract Documents. If necessary, the Architect shall prepare, reproduce
and distribute Drawings and Specifications to describe Work to be added, deleted or
modified.
9.04.1 The Architect shall review properly prepared timely requests by the County or
Contractor for changes in the work, including adjustments. These requests shall be
accompanied by sufficient supporting data and information to permit the Architect to
make a reasonable determination without extensive investigation or preparation of
additional drawings or specifications. If the Architect determines that requested
changes in the work are not materially different from the requirements of the Contract
Documents, the Architect may issue an order for a Minor Change in the Work or deny
the request.
9.04.2 If the Architect determines that implementation of the requested changes would
result in a material change to the Contract that may cause an adjustment in the
Contract Time or Contract Sum, the Architect shall make a recommendation to the
County, who may authorize further investigation of such change. Upon such
authorization, and based upon information furnished by the Contractor, if any, the
Architect shall estimate the additional cost and time that might result from such change
including any additional costs attributable to a changes in services of the Architect.
Upon the County's approval, the Architect shall incorporate those estimates into a
Change Order or other appropriate documentation for the County's execution or
negotiation with the Contractor.
9.04.3 The Architect shall maintain records relative to changes in the work.
ARTICLE X
Project Completion
10.01 The Architect shall conduct inspections to determine the date or dates of
substantial completion and the date of final completion, shall receive from the
Contractor and forward to the County's review and records, written warranties and
related documents required by the Contract documents and assembled by the
Contractor, and shall issue a final certificate for Payment based upon a final inspection
indicating the work complies with the requirements of the Contract document.
10.02 The Architect's inspection shall be conducted with the County's representative
for the conformance of the work with the requirements of the contract documents and
to verify the accuracy and completeness of the list submitted by the Contractor of work
to be completed or corrected.
Page 8
Vol. a�� Pg.� I
10.03 When the work is found to be substantially complete, the Architect shall inform
the County about the balance of the contract sum remaining to be paid the Contractor,
including any amounts needed to pay for final completion or correction of the work.
10.04 The Architect shall receive from the Contractor and forward to the County: (1)
consent of surety or sureties, if any to reduction in or partial release of retainage or the
making of final payment and (2) affidavits, receipts, releases and waivers of liens or
bonds indemnifying the Owner against liens.
ARTICLE XI
Warranty, Indemnification & Release
11.01 As an experienced and qualified design professional, the Architect warrants that
the information provided by the Architect reflects high professional and industry
standards, procedures, and performances. The Architect warrants the design
preparation of drawings, the designation or selection of materials and equipment, the
selection and supervision of personnel, and the performance of other services under
this Contract, pursuant to a high standard of performance in the profession. The
Architect warrants that the Architect will exercise diligence and due care and perform in
a good and workmanlike manner all of the services pursuant to this Contract. Approval
of the County shall not constitute, or be deemed, a release of the responsibility and
liability of the Architect, its employees, agents, or associates for the exercise of skill
and diligence to promote the accuracy and competency of their designs, information,
plans, specifications or any other document, nor shall the County's approval be
deemed to be the assumption of responsibility by the County for any defect or error in
the aforesaid documents prepared by the Architect or the Architect's employees,
associates, agents, and subcontractors.
11.02 The Architect shall promptly correct any defective designs or specifications
furnished by the Architect at no cost to the County. The County's approval,
acceptance, use of, or payment for, all or any part of the Architect's services hereunder
or of the Project itself shall in no way alter the Architect's obligations or the County's
rights hereunder.
11.03 In all activities or services performed hereunder, the Architect shall be deemed
an independent contractor, and not an agent or employee of the County. The Architect
and his or her employees are not the agents, servants, or employees of the County. As
an independent contractor, the Architect shall be responsible for the professional
services and the final work product contemplated under this Contract. Except for
materials furnished by the County, the Architect shall supply all materials, equipment,
and labor required for the professional services to be provided under this Contract.
11.04 The Architect must at all times exercise reasonable precautions on behalf of,
and be solely responsible for, the safety of his or her employees for the Project.
I Vol. 2-1Z t'g...36 d i
Page 9
11.05 Indemnity/ Comparative Negligence: The Architect shall indemnify the County
only to the extent of the liability that was caused by the Architect. To the fullest extent
by law, the Architect agrees to and shall indemnify, hold harmless, and defend the
County, its officers, agents, and employees from and against any and all claims,
losses, damages, causes of action, suits, and liability, of every kind including all
expenses of litigation, court costs, and attorney's fees for injury to or death of any
person, for damages to any property, or for any breach of contract, arising out of or in
connection with the work done by the Architect under this Contract, provided and only
to the extent that any such claim, loss, damage, cause of action, suit, or liability is
caused in whole or in part by an act or omission of the Architect.
ARTICLE XII
Insurance
12.01 The Architect shall procure and maintain required insurance at his or her sole
cost and expenses for the duration of this Agreement and according to the minimum
standards as set out in "Exhibit C."
ARTICLE XIII
Use of Drawings, Specifications and Other Documents
13.01 The drawings, specifications and other documents prepared by the Architect for
this Project shall become the property of the County whether or not the Project is
completed. The County shall be furnished and permitted to retain reproducible copies
and electronic versions of Architect's drawings, specifications and other documents.
13.02 The documents prepared by the Architect may be used as a prototype for other
facilities by the County. The County may elect to use the Architect to perform the site
adaptation and other architectural services involved in reuse of the prototype. If so, the
Architect is obligated to perform the work for an additional compensation that will fairly
compensate the Architect and required consultants only for the additional work
involved. It is reasonable to expect that the fair additional compensation will be
significantly less than the fee provided for under this Contract.
13.03 In the event of termination of this Agreement for any reason, the County shall
receive all original documents prepared to the date of termination and shall have the
right to use those documents and any reproductions in any way necessary to complete
the Project.
13.04 Only the details of the drawings relating to this Project may be used by the
Architect on other projects, but they shall not be used as a whole without written
Vol. Pg. t Page 10
authorization by the County. The County's furnished forms, conditions, and other written
documents shall not be used on other projects by the Architect.
ARTICLE XIV
Termination
14.01 The County may terminate the Architect at any time upon thirty (30) calendar
days written notice. Upon the Architect's receipt of such notice, the Architect shall
cease work immediately. The Architect shall be compensated for the services
satisfactorily performed prior to the termination date.
14.02 If, through any cause, the Architect fails to fulfill his or her obligations under this
Contract, or if the Architect violates any of the agreements of this Contract, the County
has the right to terminate this Contract by giving the Architect five (5) calendar days
written notice to the Architect. The Architect will be compensated for the services
satisfactorily performed before the termination date.
14.03 No term or provision of this Contract shall be construed to relieve the Architect of
liability to the County for damages sustained by the County because of any breach of
contract and /or negligence of the Architect.
ARTICLE XV
Miscellaneous Terms
15.01 This Contract has been made under and shall be governed by the laws of the
State of Texas. The parties agree that performance and all matters related thereto shall
be in Brazos County, Texas.
15.02 Notices shall be mailed to the addresses designated herein or as may be
designated in writing by the parties from time to time and shall be deemed received
when sent postage prepaid U.S. Mail to the following addresses:
County of Brazos
Attn: Wm. Charles Wendt, Purchasing Agent
200 South Texas Ave., Suite 352
Bryan, TX 77803
Architect:
R.L. Payne, Jr., President
R.L. Payne & Associates, Inc.
1509 Emerald Parkway
Suite 104
College Station, Texas 77845
I VOI. Pg. �.. [age 11
15.03 No waiver by either party hereto of any term or condition of this Contract shall
be deemed or construed to be a waiver of any other term or condition or subsequent
waiver of the same term or condition.
15.04 This Contract represents the entire and integrated agreement between the
County and the Architect and supersedes all prior negotiations, representations, or
agreements, either written or oral. This Contract may only be amended by written
instrument approved and executed by the parties.
15.05 This Contract and all rights and obligations contained herein, may not be
assigned by the Contractor without the prior written approval of the County.
15.06 If any provision of this Contract shall be held to be invalid or unenforceable for
any reason, the remaining provisions shall continue to be valid and enforceable. If a
court of competent jurisdiction finds that any provision of this Contract is invalid or
unenforceable, but that by limiting such provision it may become valid and enforceable,
then such provision shall be deemed to be written, construed, and enforced as so
limited.
15.07 The Architect and his or her employees must comply with all applicable federal
and state laws and with all applicable rules and regulations promulgated by local, state,
and national boards, bureaus, and agencies. The Architect must obtain all necessary
permits and licenses required.
15.08 The Architect acknowledges that he or she has read, understood, and intend to
be bound by the terms and conditions of this Contract.
15.09 This Contract will be effective when signed by the Architect and approved and
signed by Commissioner's Court.
15.10 Notice of Indemnification. County and Architect hereby acknowledge and agree
that this Contract contains certain indemnification obligations and covenants.
R.L. Payne & Associates, Inc.
Architect: R.L. Payne, Jr., President
Signature:
Date: fA VtMU> O 'ZOt5
Brazos County
Brazos County Judge: Duane Peters
Signature��
Date: ",_I�_'�i
Page 12
I
VU). a/� Pg. �d� i
COMMISSIONER COURT MINUTES OF
FEBRUARY 10, 2015
ARE CONTINUED IN VOLUME 217 PAGE 1
Vol. a Pa. jo t
COMMISSIONER COURT MINUTES OF
FEBRUARY 10, 2015
ARE CONTINUED FROM VOLUME 216
E T� °L _Pg_� - --
Exhibit "A"
Scope of Services
It is Brazos County's intent that the Architect will be involved for the full duration of the
design development, preparation of construction, bidding documents, and construction
administration of the Project.
The Following Letter, dated January 23, 2015 represents Architect's Scope of Service
as well as those of the County's.
Exhibit "B"
Payment Terms
Compensation is based on an agreed fee, referenced in letter dated January 23,
2015. The County will reimburse the Architect for actual, non -salary expenses at the
Architect's actual costs with a not to exceed number of $45,000. Unless amended by a
duly authorized written change order, the total payment for all invoices on this job,
including both salary and non -salary expenses, shall not exceed the amount agreed
upon.
The Architect must submit monthly invoices to the County, accompanied by an
explanation of charges, professional fees, services, and expenses. Normal payment
terms are no later than thirty (30) calendar days after the Auditor's office receives the
invoice. Payments will be made after approval at a regular scheduled meeting of the
Brazos County Commissioner's Court. The Brazos County Commissioner's Court
normally meets every Tuesday of each month.
— ' y'_-� - i Page 16
Exhibit "C"
PROFESSIONAL SERVICES INSURANCE REQUIREMENTS
Before commencing work, the successful firm shall be required, at his own expense, to
furnish Brazos County Purchasing Department with evidence showing insurance
coverage, meeting the minimum levels set forth below, to be in force throughout the
term of the contract:
The following listed Insurance Requirements are considered the "Minimum" for any
Contractor I Professional Service Provider to work on behalf of BRAZOS COUNTY
1) Commercial General Liability
General Liability with a minimum limit of $1,000,000 per occur
General Aggregate limit shall apply per project $2,000,000
Products - Comp /Ops Aggregate $1,000,000
Personal Injury & Adv. Liability $1,000,000
2) Automobile Liability
Owned /Non -Owned and Hired $1,000,000
3) Workers Compensation Coverage Statutory
& Employers Liability w /waiver of subrogation $1,000,000
4) Umbrella 1 Excess Liability $1,000,000
(Minimum)
5) Architect's Professional Liability (E & O) $1,000,000 (Minimum)
6) Additional Requirements:
a. Additional Insured: The General Liability and Umbrella /Excess Liability
Insurance Programs will be endorsed to add the following as Additional
Insured: Brazos County (ISO Policy Endorsements CG 20 10 or
equivalent).
b. Additional Insured: The Auto Liability Insurance Program will be
endorsed to add the following as Additional Insured: Brazos County
c. Waiver of Subrogation: All Insurance Programs including Professional_
will be endorsed to provide a Waiver of Subrogation in favor of: Brazos
County.
d. Subcontractor's General Liability, Auto Liability and Umbrella /Excess
Liability Insurance Programs will be endorsed as "Primary" to that of the
General Contractor and Brazos County.
Vol, _ oZ�J pg. Page 17
e. Subcontractor will be responsible for the "Same" Insurance Compliance
of other Contractors / Professional Services Providers hired by the
General Contractor.
f. All Insurance Programs are to be endorsed to provide a 30 -Day Notice
of Cancellation to the Certificate Holder.
g. Subcontractor's General Liability and Umbrella Insurance Program are
to be endorsed with the Aggregate Per Project Endorsement.
h. An "Original Certificate" of Insurance will evidence compliance with the
Insurance Requirements.
i. It will be the Subcontractor's responsibility to insure their owned or
rented tools and equipment required for this project.
j. Insurance Carrier's AM Best's Rated A -7 or better and licensed to do
business in the State of Texas.
Before commencing work, the successful firm shall be required, at his own expense, to
furnish Brazos County Purchasing Department with evidence showing insurance
coverage, meeting the minimum levels set forth below, to be in force throughout the
term of the contract:
Please state the limits of each policy you have in effect:
A. Architect's Professional Liability (E & O) with a minimum limit of $
1,000,000.
B. General Liability with a minimum limit of $1,000,000 per occurrence and
$2,000,000 general aggregate. General aggregate limit shall apply per
project.
C. Auto Liability with a combined limit of $1,000,000.
D. Statutory Worker's Compensation with waiver of subrogation.
All insurance shall be occurrence form only. The proof of insurance shall be made on
an Accord 25 form and the form shall have an original signature of an authorized
representative, not the agent. Description of operations shall include the name of the
project.
Brazos County is to be named as additional insured on Comprehensive Coverage.
The Architect agrees to indemnify, defend and hold harmless the County, it's
employees, and agents from and against any loss damage.
Each insurance policy to be furnished by the successful party shall include, by
endorsement to the policy, a statement that a notice shall be given to Brazos County by
certified mail thirty (30) days prior to cancellation or upon any material change in
coverage.
vol. Pg,5 ! Page 18
The Contractor shall procure and maintain at its sole cost and expense for the duration
of
this Agreement insurance against claims for injuries to persons or damages to property
that may arise from or in connection with the performance of the work hereunder by the
Contractor, its agents, representatives, volunteers, employees or subcontractors. The
Contractor's insurance coverage shall be primary insurance with respect to the County,
its
officials, employees and volunteers. Any insurance or self- insurance maintained by the
County, its officials, employees or volunteers shall be considered in excess of the
Contractor's insurance and shall not contribute to it. Further, the Contractor shall
include
all subcontractors as additional insured under its policies or shall furnish separate
certificates and endorsements for each subcontractor. All coverage for subcontractors
shall be subject to all of the requirements stated herein. All Certificates of Insurance
and endorsements shall be furnished to the County's Representative and
approved
by the County before work commences.
GENERAL REQUIREMENTS APPLICABLE TO ALL POLICIES
a. Only insurance carriers licensed and admitted to do business in the State
of Texas will be accepted.
b. Deductibles shall be listed on the Certificate of Insurance and are
acceptable only on a per occurrence basis for property damage only.
C. "Claims Made" policies will not be accepted.
d. Each insurance policy shall be endorsed to state that coverage shall not
be
suspended, voided, canceled, reduced in coverage or in limits except after
thirty (30) days prior written notice by certified mail, return receipt
requested, has been given to Brazos County.
e. Upon request, certified copies of all insurance policies shall be furnished
to Brazos County.
A. Definitions:
Certificate of coverage ( "certificate ") - A copy of a certificate of insurance, a
certificate of authority to self - insure issued by the Texas Worker's Compensation
Commission, or a coverage agreement )TWCC -81), TWCC -83, or TWCC -84),
showing statutory worker's compensation insurance coverage for the person's or
entity's employees providing services on a project, for the duration of the project.
Duration of the project - includes the time from the beginning of the work on the
project until the Contractor's /person's work on the project has been completed
and accepted by the governmental entity.
Persons providing services on the project ( "subcontractors" in section 406.096 {of
the Texas Labor Code)) - includes all persons or entities performing all or part of
the services the Contractor has undertaken to perform on the project, regardless
of whether that person has employees. This includes, without limitation,
Vol. �� %_ Pg., Page 19
independent Contractors, subcontractors, leasing companies, motor carriers,
owner - operators, employees of any such entity or employees of any entity which
furnishes persons to provide services on the project. "Services" include, without
limitation, providing, hauling, or delivering equipment or materials, or providing
labor, transportation, or other service related to a project. "Services" does not
include activities unrelated to the project, such as food/beverage vendors, office
supply deliveries, and delivery of portable toilets.
B. The Contractor shall provide coverage, based on the proper reporting of
classification codes and payroll amounts and filing of any coverage agreements,
that meets the statutory requirements of Texas Labor Code, Section 401.011
(44) for all employees of the Contractor providing services on the project, for the
duration of the project.
C. The Contractor must provide a certificate of coverage to the governmental entity
prior to being awarded the contract.
D. It the coverage period shown on the Contractor's current certificate of coverage
ends during the duration of the project, the Contractor must, prior to the end of
the coverage period, file a new certificate of coverage with the governmental
entity showing that coverage has been extended.
E. The Contractor shall obtain from each person providing services on a project,
and provide to the governmental entity:
(1) a certificate of coverage, prior to that person beginning work on the
project, so the governmental entity will have on file providing services on the
project, and certificates of coverage showing coverage for all person; and
(2) no later than seven calendar days after receipt by the Contractor, a new
certificate of coverage showing extension of coverage, if the coverage period
shown on the current certificate of coverage ends during the duration of the
project.
F. The Contractor shall retain all required certificates of coverage for the duration of
the project and for one year thereafter.
G. The Contractor shall notify the governmental entity in writing by certified mail or
personal delivery, within 10 calendar days after the Contractor knew or should
have known, or any change that materially affects the provision of coverage of
any person providing services on the project.
H. The Contractor shall post on each project site a notice, in the text, form and
manner prescribed by the Texas Workers' Compensation commission, informing
all persons providing services on the project that they are required to be covered,
and stating how a person may verify coverage and report lack of coverage.
The Contractor shall contractually require each person with whom it contracts to
provide services on a project, to:
, //7 ti 1. Page 20
(1) provide coverage, based on proper reporting of classification codes and
payroll amounts and filing of any coverage agreement, that meets the statutory
requirements of Texas Labor Code, Section 401.011 (44) for all of its employees
providing services on the project, for the duration of the project;
(2) provide to the Contractor, prior to that person beginning work on the
project, a certificate of coverage showing that coverage is being provided for all
employees of the person providing services on the project, for the duration of the
project;
(3) provide the Contractor, prior to the end of the coverage period, a new
certificate of coverage showing extension of coverage, if the coverage period
shown on the current certificate of coverage ends during the duration of the
project.
(4) obtain from each other person with whom it contracts, and provide to the
Contractor.,
(a) a certificate of coverage, prior to the other person beginning work on
the project; and
(b) a new certificate of coverage showing extension of coverage, prior to
the end of the coverage period, if the coverage period shown on the
current certificate of coverage ends during the duration of the project;
(5) retain all required certificates of coverage on file for the duration of the
project and for one year thereafter,
(6) notify the governmental entity in writing by certified mail or personal
delivery, within 10 calendar days after the person know or should have known, of
any change that materially affects the provision of coverage of any person
providing services on the project; and
(7) contractually require each person with whom it contracts, to perform as
required by paragraphs (a) -(g), with the certificates of coverage to be provided to
the person for whom they are providing services.
J. By signing this contract, or providing, or causing to be provided a certificate of
coverage, the Contractor who will provide services on the project will be covered
by workers' compensation coverage for the duration of the project, that the
coverage will be based on proper reporting of classification codes and payroll
amounts, and that all coverage agreements will be filed with the appropriate
insurance carrier, or, in the case of a self - insured, with the commission's Division
of Self - Insurance regulation. Providing false or misleading information may
subject the Contractor to administrative penalties, criminal penalties, civil
penalties, or other civil actions.
2. CERTIFICATES OF INSURANCE shall be prepared and executed by the
insurance company or its authorized agent, and shall contain the following
provisions and warranties:
V0.
Page 21
Q
a. The company is licensed and admitted to do business in the State of
Texas.
b. The insurance policies provided by the insurance company are
underwritten on forms that have been provided by the Texas State Board
of Insurance or ISO.
C. All endorsements and insurance coverage according to requirements and
instructions contained herein.
d. The form of the notice of cancellation, termination, or change in coverage
provisions to Brazos County.
e. Original endorsements affecting coverage required by the section shall be
furnished with the certificates of insurance.
Brazos County is to be named as additional insured on Comprehensive Coverage.
The Architect agrees to indemnify, defend and hold harmless the County, it's
employees, and agents from and against any loss damage.
�� Page 22
F.
23 January 2015
Mr. Wm. Charles Wendt
Purchasing Agent
Brazos County
200 S. Texas Avenue, Suite 352
Bryan, Texas 77803
Email: William C. Wendt [cwendt @brazoscountytx.gov]
Re: Medical Clinic Fee Proposal - RFQ 2015 -21
Renovated New Employee Medical Clinic
302 E. 24th. Street
Bryan, Texas 77803
Dear Mr. Wendt:
R.L. Payne & Associates, Inc.
On behalf of the R.L. Payne & Associates, Inc., I would like to express our appreciation for the
opportunity to provide architectural services for the above referenced project.
I am basing this proposal for the architectural and mechanical, electrical and plumbing
engineering design and drawings on the following scope of services for the project as defined.
I have prepared the proposal based on the following scope of services and the information
provided in the RFQ No. 2015 -21 as well as the information we discussed during our telephone
conversation. This scope of services does not include am asbestos survey or asbestos abatement.
The building is a single story, flat roofed building with a masonry veneer of approximately 5,000 SF.
It'is my understanding that the project will include the replacement of the roofing as well as the
existing mechanical systems. Upgrades will be required of the electrical and plumbing systems. It is
assumed that the existing city utilities are adequate to serve the needs of the project. I understand
that the building exterior will be upgraded to reflect the new use. The existing parking lot, signage,
and site will not be included in this project. At this time it is assumed that Structural Engineering nor
Civil Engineering services will be needed at this time. If it is determined that these services are
required R. L. Payne will submit proposals for their services without markup.
Our typical work scope would include the following services however we will only provide the
services as per your direction I have made bold the minimum services required.
• Code Review
• Provide Programming and Space Needs
• Provide Preliminary Planning Designs
• Prepare Architectural and Pricing and Construction Documents for the project
• Providing all appropriate Details, Sections, and Material Schedules as required for pricing
and construction.
• Scheduling and Specifying the Finishes, Doors, Frames and Hardware required.
• Provide Mechanical, Electrical, and Plumbing Engineering Drawings and Specifications as
required for pricing and construction.
1509 Emerald Parkway, Suite 104, College Station, Texas 77845 (979) 696 -7272 Fax (979) 696 -8114
R.L. Payne & Associates, Inc.
Page 2 of 3
• Issue Bidding Documents for Pricing. Bidding documents will be issued in PDF format to all
contractors, subcontractors, and material suppliers.
• Documents will be submitted for ADA registration and review in PDF format
• Review Bids and Proposals and provide a Contactor Evaluation and Recommendation
• Shop Drawing Review, Response to RFI's, and Monthly Observe Construction for Payments
and Compliance with the Documents.
• Weekly or B- Monthly Project Meeting with a Representative for Brazos County
• Project Closeout
Base Fee:
Based upon the project information and our discussions, I have developed our anticipated man
hours (450 man hours) and MEP design costs for the services in above. From this I propose a fee
of $45,400.00 for our base design services. I will invoice monthly for our hourly services. I can
provide a maximum fee for each of the additional services if requested.
Our typical hourly rates are
Architectural
Project Architect
$ 145.00 / Hourly
Project Manager
$ 95.00 /Hourly
Intern ArchileCUCAD Technician
$ 85.00/ Hourly
Technical Support/Clerical
$ 40.00 /Hourly
Mechanical Plumbing and Electrical Engineering typical hourly rates:
Engineer PE $ 185.00 /Hourly
Engineering EIT $ 150.001 Hourly
Designer $ 125.00 / Hourly
Engineering
All additional Engineering Fees would be invoiced at their typical, current, hourly rate without
mark -up. For example, an in depth evaluation of existing MEP systems may require additional
services not included in the MEP design fee included above.
I do not foresee a need for any structural engineering services however if they are required I will
invoice their services as reimbursable expenses at their typical rate or fee without markup by our
office.
All services would be itemized and invoiced monthly. Additional services if directed and
approved by the Owner would be provided at the same hourly rate or for an approved lump sum fee.
Changes to the design after approvals have been given will be considered as additional services.
1609 Emerald Padcwey, Suite 104, College Station, Texas 77845 (979) 696 -7272 Fax (979) 696 -8114
Vol - Pg.
M
Reimbursables
R.L. Payne & Associates, Inc.
Page 3 of 3
In addition, our standard reimbursable items e.g. shipping, printing, color renderings, models,
postage and long distance, would be invoiced without mark up.
Needed services and fees Not included in our scope of work.
• Field Verification and Documentation of the Existing Building as well as evaluation of the
Existing Building Systems. Any information e.g. existing plans, elevations, specifications ,
etc. would help expedite the development of the existing site plan, existing floor plan and
existing elevations as well as reduce documentation fees.
• If it is determined that any site utilities need to be designed or redesigning or site
improvements are requested requiring additional site information e.g. utility locations, sizes,
depths, property boundaries or easements, and site drainage. R. L. Payne will seek
proposals from surveyors and civil engineering firms for your consideration.
• In the same respect if it is determined we need to bring in a structural engineer to evaluate
the existing structure or need to make modifications to the existing structural system e.g.
removal of bearing walls or extensive cutting of the existing foundation system for relocation
of plumbing, etc. then, R. L. Payne will seek proposals and pricing from our structural
engineering firm for your consideration
• I also suggest that if you do not have an asbestos report on the existing building that a
survey of the existing materials be made by a testing lab. You will need this survey to get a
building permit. We will help schedule this survey if it has not yet been performed.
It is understood that our fees do not include the cost for permitting, any government, agency or
ADA application or review costs. We will submit the drawings for ADA review, but the fee for said
review and registration fee is not included.
Please contact me if you have any questions. We are looking forward to working on this project
with you. Thank you again for this opportunity.
Sincerely,
RObel't L. pa�vvejr. A� 4� •%
Robert L. Payne, Jr. AIA '•
Y n•. Gs2
J
1509 Emerald Parkway, Suite 104, College Station, Texas 77845 (979) 696 -7272 Fax (979) 696 -8114
Brazos County
Purchasing Departm
200 SOUTH TEXAS AVE SUITE 352 BRYAN, TX 77803
PHONE (979) 361 -4290 FAX (979) 361 -4293
,lanuary 28, 2015
Valk Manufacturing Company Phone: 717- 766.0711
PO Box 428 Fax:
New Kingstown, PA 17072 Email: bladesales@valkntfg.com
Attn: Ted P. Valk
Re: Renewal rJConrract far Motor Grader Blades.
Brazos County appreciates the quality work your company has provided and would like to exercise the renewal
option for Motor Grader Blades 2015 -37R prerioas(r larown as 2074 -51.
All terms, conditions, and pricing shall remain the same. This renewal will be for one year and will start April 29,
2015 through April 15, 2016.
To accept the renewal option, please fill out the information and sign below. Return the signed documents by email
to talvarado@brazoscountytx.gov or fax to (979) 361 -4293. Please Bien submit the original signed documents and
an updated Certificate of Insurance by mail to the address listed above. Please return acceptance as soon as
possible. If you have any questions, I may be reached at (979) 361 -4285.
ContactNattte: Tim Fry Telephone:_ (717) 766 -0711
E -Mail: bladesaleB @valkmfg.com _Pax: (717) 795 -9830
Valk Mann
Signature Ted
BRAZOS COUNTY
is-) (
Duane Peters, Canty Judge
02 -03 -2015
Date
Date
Vol. "Zl7 Pg. ZL'7
13
Vol. Pg. -Z�z�
2014 -51
MOTOR GRADER BLADES
April 29, 2015 - April 15, 2016
EST ,#
DESCRIPTION
Valk Manufacturing
Winter Equipment Co.
a
'[qu
Tx 518" x 6" wl 518" Holes
$61.00
$64.38
$72.59
500
7'x 518" x 6" wl 314" Holes
$61.00
$64.38
$73.64
' MAKE AND MODEL
Valk
Black Cat
Pace[
BLADE MATERIAL
Heat treated steel -
Heat treated steel
Heal treated steel
DELIVERY
30 -60 days
45 -60
1 -2
STORE LOCATION
New Kingstown, PA
Edmonton, AB Canada
Round Rock, TX
RECOMMENDATION: Valk Manufacturing
Approved by Court on this _ day of = 2015 by
(Commissioner's
J :y
holding the position of Q/
Vol. Pg. -Z�z�
AGREEMENT BETWEEN COUNTY AND SURVEYOR
THIS DOCUMENT HAS IMPORTANT LEGAL CONSEQUENCES; CONSULTATION
WITH AN ATTORNEY IS ENCOURAGED WITH RESPECT TO ITS COMPLETION OR
MODIFICATION.
THIS AGREEMENT is made on the 10 day of February , 2015,
Between the COUNTY: BRAZOS COUNTY, TEXAS
c/o Brazos County Commissioners' Court
Attention: County Judge
200 South Texas Ave., Ste. 332
Bryan, Texas 77803
and the SURVEYOR: Strong Surveying
1722 Broadmoor, Ste. 105
Bryan, TX 77802
for the following PROJECT: Professional SURVEYOR and Surveying Services for
miscellaneous surveying proiects as described in Exhibit A.
The COUNTY and SURVEYOR agree as set forth below.
ARTICLE I
SURVEYOR'S RESPONSE I LITY
1.1 SURVEYOR'S SERVICE
1.1.1 The SURVEYOR'S services consist of those services performed by the SURVEYOR,
SURVEYOR'S employees and the SURVEYOR'S consultants as enumerated in Articles 2 and 3
of this Agreement.
1.1.2 The SURVEYOR'S services shall be performed as expeditiously as is consistent with
professional skill and care and the orderly progress of the Work. The SURVEYOR shall submit
for the COUNTY'S approval a schedule for the performance of the SURVEYOR'S services
which may be adjusted as the Project proceeds and shall include allowances for periods of time
required for the COUNTY'S review and for approval of submissions by authorities having
Agr mat Between G=ty ®d SMVBYOR -- -����- Page 1 of 9
Pg. /�
jurisdiction over the Project. Time limits established by this schedule approved by the
COUNTY shall not, except for reasonable cause, be exceeded by the SURVEYOR or the
COUNTY.
ARTICLE II
SCOPE OF SURVEYOR'S BASIC SERVICES
2.1 DEFINITION
2.1.1 The SURVEYOR'S Basic Services consist of those described in attached Exhibit "A"
and incorporated by reference hereto — SCOPE OF BASIC SERVICES TO BE PROVIDED BY
Strong Surveying , TO BRAZOS COUNTY.
ARTICLE III
ADDITIONAL SERVICES
3.1 Article III Intentionally Deleted.
ARTICLE IV
COUNTY'S RESPONSIBILITY
4.1 The COUNTY shall provide full information regarding requirements for the Project,
including a program, which shall set forth the COUNTY's objective, schedules, constraints and
criteria.
4.2 The COUNTY shall establish and update an overall budget for the Project, including the
Construction Cost, the COUNTY'S other costs and reasonable contingencies related to all of
these costs.
4.3 The COUNTY shall designate a representative authorized to act on the COUNTY'S
behalf with respect to the Project. The COUNTY, or such authorized representative, shall render
decisions in a timely manner pertaining to documents submitted by the SURVEYOR in order to
avoid unreasonable delay in the orderly and sequential progress of the SURVEYOR'S service.
4.4 The COUNTY shall give prompt written notice to the SURVEYOR if the COUNTY
becomes aware of any fault or defect in the Project or non - conformance with the contract
documents. Any delay by the COUNTY in providing said notice shall not constitute a waiver, a
bar or act to estop the COUNTY from exercising any of its rights under this contract.
4.5 Examine all studies, reports, sketches, drawings, specifications, proposals and other
documents presented by the SURVEYOR, obtain advice of an attorney, insurance counselor and
other consultants as the COUNTY deems appropriate for such examination and render in writing
decisions pertaining thereto within a reasonable time so as not to delay the services of the
SURVEYOR.
4.6 The proposed language of certificates or certifications requested of the SURVEYOR or
the SURVEYOR'S consultants shall be submitted to the SURVEYOR for review and approval at
least 14 days prior to execution. The COUNTY shall not request certifications that would
require knowledge or services beyond the scope of this Agreement.
Agreement Between County and SURVEYOR Page 2 of 9
4.7 The COUNTY shall also provide those specific items identified in the attached Exhibit A
incorporated by reference hereto — ITEMS TO BE PROVIDED BY THE COUNTY TO THE
SURVEYOR.
ARTICLE V
CONSTRUCTION COST
5.1 ARTICLE V INTENTIONALLY DELETED.
ARTICLE VI
USE OF SURVEYOR'S DRAWINGS, SPECIFICATIONS AND OTHER DOCUMENTS
6,1 The COUNTY shall be the absolute and unqualified owner of all drawings, preliminary
layouts, record drawings, sketches and other documents prepared pursuant to this Agreement by
the SURVEYOR with the same force and effect as if the COUNTY prepared same. Copies of
complete or partially completed mylar reproducible, preliminary layouts, record drawings,
sketches and other documents prepared pursuant to this Agreement shall be delivered to the
COUNTY when and if this Agreement is terminated or upon completion of this Agreement,
whichever occurs first. The SURVEYOR may retain one set of reproducible copies of the
documents and these copies shall be for the SURVEYOR'S sole use in preparation of studies or
reports for the COUNTY. The SURVEYOR is expressly prohibited from selling, licensing, or
otherwise marketing or donating these documents, or using the documents in preparation of other
work for any other client, without the prior express written permission of the COUNTY.
6.2 All documents including reports, drawings and specifications prepared by the
SURVEYOR pursuant to this Agreement are instruments of service in respect of the Project.
They are not intended or represented to be suitable . for reuse by the COUNTY or others on
extensions of the Project or on any other project. Any reuse without written verification or
adaptation by the SURVEYOR for the specific purposes intended will be at the COUNTY'S sole
risk and without liability or legal exposure to the SURVEYOR. Any such verification or
adaptation will entitle the SURVEYOR to further compensation at rates to be agreed upon by the
COUNTY and the SURVEYOR.
6.3 Submission or distribution of documents to meet official regulatory requirements or for
similar purposes in connection with the Project is not to be construed as publication in
derogation of the SURVEYOR'S reserved rights.
ARTICLE VII
TERMINATION, SUSPENSION OR ABANDONMENT
7.1 This Agreement may be terminated by either party upon not less than fourteen (14) days
written notice should the other party fail to substantially perform in accordance with the terms of
this Agreement through no fault of the party initiating the termination.
7.2 If the COUNTY suspends the Project for more than thirty (30) consecutive days, the
SURVEYOR shall be compensated for services performed prior to notice of such suspension.
AgmementBetaveen Countyand SURVRYOR pg. / I Page of
i
7.3 This Agreement may be terminated by the COUNTY upon not less than fourteen (14)
days written notice to the SURVEYOR in the event that the Project is permanently abandoned.
If the COUNTY abandons the Project for more than ninety (90) consecutive days, the
SURVEYOR may terminate this Agreement by giving written notice.
7.4 If the COUNTY fails to give prompt written authorization to proceed with any phase of
services after completion of the immediately preceding phase, the SURVEYOR may, after
giving seven (7) days written notice to the COUNTY, suspend services under this Agreement.
7.5 Failure of the COUNTY to make payments to the SURVEYOR in accordance with this
Agreement shall be considered substantial nonperformance and cause for termination.
7.6 If the COUNTY fails to make payment when due to the SURVEYOR for services and
expenses, the SURVEYOR may, upon seven (7) days written notice to the COUNTY, suspend
performance of services under this Agreement. Unless the SURVEYOR receives payment in full
within seven (7) days of the date of the notice, the suspension shall take effect without further
notice, In the event of a suspension of services, the SURVEYOR shall have no liability to the
COUNTY for delay or damage caused by the COUNTY because of suspension of services.
7.7 In the event of termination that is not the fault of the SURVEYOR, the SURVEYOR
shall be compensated for services performed prior to termination, together with Reimbursable
Expenses, if any, then due.
ARTICLE VIII
MISCELLANEOUS PROVISIONS
8.1 Unless otherwise provided, this Agreement shall be governed by the law of the principal
place of business of the COUNTY. Venue for any dispute or disagreement regarding the terms
of this Agreement shall be in Brazos County, Texas.
8.2 Causes of action between the parties to this Agreement pertaining to acts or failures to act
shall be deemed to have accrued and the applicable statutes of limitation shall commence to run
not later than either the date of Substantial Completion, or the date of issuance of the final
Certificate for Payment for acts or failures to act occurring after Substantial Completion.
8.3 The COUNTY and the SURVEYOR, respectively, bind themselves, their partners,
successors, assigns and legal representatives to the other party to this Agreement and to the
partners, successors, assigns and legal representative of such other party with respect to all
covenants of this Agreement. Neither the COUNTY nor the SURVEYOR shall assign this
Agreement without the express written consent of the other party.
8.4 This Agreement represents the entire integrated agreement between the COUNTY and
the SURVEYOR and supersedes all prior negotiations, representations or agreements, either
written or oral. This Agreement may be amended only by written instrument signed by both the
COUNTY and the SURVEYOR.
8.5 Nothing contained in this Agreement shall create a contractual relationship with or a
cause of action in favor of a third party against either the COUNTY or the SURVEYOR.
Agreement Between County and SURVEYOR Page 4 o£ 9
Vol. -- �_W � Pg. Z�
8.6 The SURVEYOR shall have the right to include representations of the design of the
Project, including photographs, among the SURVEYOR'S promotional professional materials.
The SURVEYOR'S materials shall not include the COUNTY'S confidential or proprietary
information, if the COUNTY has previously advised the SURVEYOR in writing of the specific
information considered by the COUNTY to be confidential or proprietary.
8.8 COMPLIANCE AND STANDARDS. The SURVEYOR agrees to perform the work
hereunder in accordance with generally accepted standards applicable thereto, and shall use that
degree of care and skill commensurate with the surveying profession to comply with all
applicable state, federal and local laws, ordinances, rules and regulations relating to the work to
be performed hereunder and the SURVEYOR'S performance.
8.9 SURVEYING SERVICES: In accordance with the Professional Land Surveying
Practices Act of 1989, the COUNTY is informed that any complaints about surveying services
may be forwarded to the Texas Board of Professional Land Surveying, 7701 North Lamar, Suite
400, Austin, Texas 78752, (512) 452 -9427.
8.10 INDEMNIFICATION: SURVEYOR shall save and hold harmless the COUNTY from
and against any and all claims and liability due to activities of the SURVEYOR, its agents or
employees, performed under this Agreement and which result from any negligent act, error, or
omission of the SURVEYOR, or of any person employed by the SURVEYOR. The
SURVEYOR shall also save harmless the COUNTY from and against any and all expenses,
including attorney's fees which might be incurred by the COUNTY in litigation, or otherwise,
resisting said claims or liabilities which might be imposed on the COUNTY as the result of such
activities by the SURVEYOR, its agents or employees.
8.11 LIQUIDATED DAMAGES: It is acknowledged that the SURVEYOR's failure to
achieve substantial completion of the Work within the Contract Time provided by the Contract
Documents will cause the COUNTY to incur substantial economic damages and losses of types
and in amounts which are impossible to compute and ascertain with certainty as a basis for
recovery by the COUNTY of actual damages, and that liquidated damages represent a fair,
reasonable and appropriate estimate thereof. Accordingly, in lieu of actual damages for such
delay, the SURVEYOR agrees that liquidated damages may be assessed and recovered by the
COUNTY as against SURVEYOR and its Surety, in the event of delayed completion and
without the COUNTY being required to present any evidence of the amount or character of
actual damages sustained by reason thereof, therefore SURVEYOR shall be liable to the
COUNTY for payment of liquidated damages in the amount of
$0 for each day that Substantial Completion is delayed
beyond the Contract Time as adjusted for time extensions provided by the Contract Documents.
Such liquidated damages are intended to represent estimated actual damages and are not intended
as a penalty, and SURVEYOR shall pay them to COUNTY without limiting COUNTY'S right to
terminate this agreement for default as provided elsewhere herein.
Ageement Between County and SURVEYOR Al z - -
Vol. Pg. % - J age 5 of 9
ARTICLE LY
PAYMENTS TO THE SURVEYOR
9.1 PAYMENTS ON ACCOUNT OF BASIC SERVICES
9.1.1 Upon approval by the COUNTY, or the COUNTY'S designee, payment for Basic
Services shall be made monthly and shall be in proportion to services performed that month
within each phase of service.
9.2 PAYMENTS ON ACCOUNT OF ADDITIONAL SERVICES
9.2.1 Upon approval by the COUNTY or the COUNTY'S designee of the SURVEYOR'S
statement of services rendered or expenses incurred, payment on account of the SURVEYOR'S
Additional Services and for Reimbursable Expenses shall be made monthly.
9.3 PAYMENTS WITHHELD
9.3.1 No deductions shall be made from the SURVEYOR'S compensation on account of
penalty, liquidated damages or other sums withheld from payments to Contractors, or on account
of the cost of changes in the Work other than those for which the SURVEYOR has been found to
be liable.
9.4 SURVEYOR'S ACCOUNTING RECORDS
9.4.1 Records of Reimbursable Expenses pertaining to Additional Services and services
performed on an hourly basis shall be available to the COUNTY or the COUNTY'S authorized
representative at mutually convenient times.
9.5 LIMIT OF APROPRIATION
9.5.1 Prior to the execution of this Agreement, the SURVEYOR has been advised by the
COUNTY and the SURVEYOR fully understand and agrees, such understanding and agreement
being of the absolute essence to this Agreement, that the total maximum compensation that
SURVEYOR may become entitled to hereunder, and the total maximum sum that the COUNTY
shall become liable to pay to the SURVEYOR hereunder, shall not, under any conditions,
circumstances or interpretations hereof, exceed the sum certified as available by the County
Auditor in the Auditor's Certificate attached hereto.
ARTICLE X
BASIS OF COMPENSATION
The COUNTY shall compensate the SURVEYOR from funds obtained through current revenue
of Brazos County as follows:
10.1 BASIC COMPENSATION
10.1.1 For Basic Services, as described in Article 2, Basic Compensation shall be computed as
follows:
Agreement Between County and SURVEYOR r----------- - - - --- Page of
Vol. Pg. 10 1
In accordance with the attached Exhibit "A" incorporated by reference hereto, SCHEDULE OF
FEES.
10.2 Payments shall be made by the COUNTY in accordance with Texas Government Code
Chapter 2251. The COUNTY shall pay the SURVEYOR'S statement as approved by the
COUNTY's designee within thirty (30) days after the COUNTY'S designee's approval of the
same, provided that the approval or payment of any such statement shall not be considered to be
evidence of performance by the SURVEYOR to the point indicated by such statement or of
receipt or acceptance by the COUNTY of the work covered by such statement.
ARTICLE XI
OTHER CONDITIONS OR SERVICES
11.1 INSURANCE
11.1.1 The SURVEYOR shall file with the COUNTY a Certificate of Errors and Omissions
Insurance having minimum limits of One Million and No /100 Dollars ($1,000,000.00) for each
occurrence and annual One Million and No /100 Dollars ($1,000,000.00) aggregate. Such Errors
and Omissions Insurance shall have a deductible not in excess of Two Hundred Thousand and
No /100 Dollars ($200,000.00) self - insured. Such Certificate shall bear the endorsement "Not to
be canceled without thirty (30) days prior notice to BRAZOS COUNTY, TEXAS." The
SURVEYOR shall maintain the Errors and Omissions Insurance at all times this Agreement is in
effect and for a period of five (5) years after completion of the Project. Failure to maintain the
required insurance shall be deemed to be a material breach of this Agreement.
11.1.2 The SURVEYOR shall also provide Worker's Compensation, automobile and
comprehensive general liability policies. The SURVEYOR shall deliver the insurance
certificates to the COUNTY. The coverage provided herein shall contain an endorsement
providing thirty (30) days notice to the COUNTY prior to any cancellation of coverage. Said
coverage shall be written by an insurer acceptable to the COUNTY and shall be in a form
acceptable to the COUNTY. If the SURVEYOR has canceled or allowed to lapse any of these
insurance policies then the COUNTY may pay for such insurance and may hold the amount of
such payment out of the SURVEYOR's fees or be otherwise reimbursed. Failure to maintain the
required insurance shall be deemed to be a material breach of this Agreement.
11.2 PERIODS OF SERVICE
11.2.1 The SURVEYOR shall begin work immediately upon receipt of the Notice -to- Proceed in
writing by the COUNTY or the COUNTY's designee. The project will proceed according to the
schedule shown in Exhibit "A." The schedule makes certain assumptions regarding review
processes and other activities that are beyond the control of the SURVEYOR.
11.2.2 Working days shall be defined as standard workdays between Monday and Friday,
exclusive of holidays.
11.2.3 This schedule assumes an orderly progression of the SURVEYOR'S services. Delays
beyond the control of the SURVEYOR may be cause for extension of this period of service, in
which case the SURVEYOR shall submit in writing to the COUNTY its request for such
extensions a minimum of thirty (3 0) calendar days prior to the end of the affected service period.
Agreement Between County and SURVEYOR
Page 7 of 9
11.2.4 If the COUNTY has requested significant modifications or changes in the general scope,
extent or character of the Project, the time or performance of the SURVEYOR'S services shall
be adjusted equitably.
___ __
Agceemeat etweea County end SURVEYOR Page 8 0f9
�l� Pg.
This Agreement entered into as of the day and year first written above.
The undersigned officers and/or agents of the parties hereto are the properly authorized officials
and have the necessary authority to execute this Agreement on behalf of the parties hereto, and
each party hereby certifies to the other that any necessary resolution extending said authority
have been duly passed and are now in force and effect.
BRAZOS COUNTY, TEXAS
Duane Peters, Countkyudge IQ
Acting by and through the authority of
the Brazos County Commissioners Court
Attest:
County Clerk
Approved as to Form:
Assistant County Attorney
SURVEYOR FIRM
4.
by:
Principal
Ageement Between County and SURVEYOR PW 9 d9
Vol. ___ � pg. _���
Brazos County
Brazos County Courthouse
300 E. Wm 1. Bryan Pkwy
Bryan, TX 77803 -5336
Dear Sir/Madam:
V W4, ITM
426 Tarmw St. Sulte 704
College Staborl TX 77840
Office: (432) 6530707
PERMIT TO CONDUCT GEOPHYSICAL SURVEY
Prospect: Millican HD 3D
Permit No.: M0091
Date: 1/1312015
International Technologies Management, a seismic contractor, (hereafter called "Agenel on behalf of Vector Seismic Data Processing, Inc.
(hereafter called "Contractor") and/or its assigns, respectfully requests permission to conduct a 3 -D geophysical survey, on lands which you
are the acting agent in charge of and/or own the surface, have a mineral (oil and gas) leasehold and/or mineral (oil and gas) interests. Said
property is located in Brazos and/or Burleson Counties, Texas and the payment to you and land description is as follows in attached Exhibit
A::
Total Acreage: 31 7.34 Per Acre: $12.50 Total Check: $1,716.74
Conditions:
1) This permit does not alter, amend or change the terms of any oil and gas lease coveting lands in which Grantor has an interest.
2) Contractor will conduct exploration in accordance with good standard practices and in a prudent and careful manner.
3) Contractor agrees to indemnify and hold Grantor, including its officers, direcmrs'and employees and any other owners of Grantor's
interest harmless from any personal injury or property damage claims that may result from the seismic survey on the above
described property(im).
4) The undersigned Grantor is either an owner or tenant of the above described property(ies) ("the Grantor"). The intention of this
permit is to cover all surface and mineral interests, owned by the Grantor within the above described property(ies) and within the 3-
D seismic survey, including those lands, rights and interests that may have been inadvertently omitted from the described
propcm0es).
5) Grantor hereby agrees to permit personnel and equipment designated by the Contractor, its successors and assigns, to enter upon the
lands above described with the exception that Tract Numbers 368087 and 368088 may only have geophone receivers places on
them and that no source points of any kind will allowed on the aforementioned tracts of land due to the fact that they were
previously landfills.
6) Grantor agrees that if the surface or mineral rights for the above described property(ies) are owned by others, Grantor will advise
Contractor.
7) Grantor does hereby declare that he /she has legal authority to sign this permit with respect to the lands.
8) This is a multi-entry permit for the purpose of surveying, deploying geophones, clearing paths for sources and receivers, vibration
sources, recording, and removal of equipment
9) Unless otherwise voided by conditions stated herein, this agreement gall survive any lease, sale, trade or conveyance of property
interests described above and made after executed date of this agreement a period not to exceed 18 months and will be binding on
successors or assigns.
10) Company has the right to change boundaries of this survey.
Please sign and return one copy of this Permit in the enclosed self - addressed envelope to ITM, LLC at the following address:
426 Tarrow St, Suite 104, College Station, TX 77840.
Sincerely,
Wayne M. Woodside, President' ITM
(432) 553 -0707 wwoodside itmllc -us com
The undersigned is authorized and does
conduct a scismoormh survey on-and a(
Printed
Phone No.:
to Vector Seismic Data Processing, Inc. and/or its assigns to enter and
�0 Alt. Phone: I,�'�
Email: irSl4J VIUw:�,em1r*LA-
Effective Date:,
Vol _� P9• IV
EXHIBIT "A"
Prospect: Millican HD
Permit ID: M0091
Date: 12/12/2014
Property Description
Tract # — Legal Dea rfpllan
368083 -- MILLICAN NORTH, LOT RESERVE TR 2, ACRES 1.64, -
368086 -- MILLICAN NORTH, LOT RESERVE TR 4, ACRES 106.62, -
368087 -- MILLICAN NORTH, LOT RESERVE TR SA, ACRES 19.08, -
368088-- MILLICAN NORTH, LOT RESERVE TR 6, ACRES 10.0,-
Tract #
Acreage Breakdown
Total Acreage Interest Net Acreaae
68083
1.64
100%
1.64
68086
106.62
100%
106.62
68087
19.08
110.00
100%
19.08
68088
100%
10.00
Vol.
Millican HD Plat
M0091 -BRAZOS COUNTY
Vol. ;-/� __ pg-
Abstracts I
• Sources
Receivers
Inwasm
Nr4, ITM
Addendum
• Contractor shall notify Surface tenant at least 24 hours prior to entering
property.
• Contractor shall notify Grantor at least 24 hours prior to entering property.
• Permit is subject to a Favored Nations Clause.
• Contractor shall be liable for damages directly related to Seismic Survey
activities in regard to prepared surfaces and growing crops.
• Contractor shall be liable for damages directly related to Seismic Survey
activities in regard to existing water wells and irrigation systems.
• Contractor shall no conduct operations which could result in additional
surface damage due to wet soil conditions.
• Contractor shall make full payment to Grantor prior to entering property.
• Permit expires on December 1, 2015 or upon completion of one
Geophysical Survey.
p9 91
icy
BRAZOS COUNTY
COMMISSIONERS' COURT
ACTION FORM
DEPARTMENT Road and Bridge DEPT. NUMBER 56001000
DATE OF COURT MEETING: February 10, 2015
ITEM: Consider and take action on the Final Plat of River Place Subdivision Phase One Lot
30 -R Block 1 Being a Minor Replat of Lots 30 and 31. Block 1 River Place Subdivision
Phase One; 3.62 Acres• James Hope Survey, A -22: (College Station ETJ) Brazos County,
Texas. Site is located in Precinct 1.
SOURCE OF FUNDS: N/A
NOTES:
• Owner: Bart and Amanda Munro
• Surveyor: McClure & Browne Engineering /Surveying, Inc.
SUBMITTED BY:
R. Alan Munger, P .
County Engineer
APPROVED BY:
fYdf/� �IJG -GSt.f rHti..^ —�
Com ssioner Lloyd Wassermann
Precinct 1
This Request is M APPROVED / DENIED [ ] by Commissioners' Court
E. Duane Pets, County dge
� j f) /T
Date
02�� Pg._
Application for Development
l,Brizos County Subdivision and Development Regulations
Brazos County Engineering Department
2617 Hwy 21 West, Bryan, Texas 77803
(979) 822 -2127
Office Use Only.
Master Plan_ Final Plat_ Re -Plat Amending Plat_
Property Description
Road Location: 7663 River Pill Drive
Legal Description: Lot 30-R. Blook t Fryer Place subdivision Phase one
Subdivision Description
Subdivision Name: wverPlacesubdMalon
Total number of lots: i Total Acreage: 9.92
Property Owner
Owner name(s): Ban and Amends Ml
Current mailing address: 7563 River Ridge Drive, Coll SWUM, Tx T7895
Phone number(s)' 979.574,4582
Applicant or Authorized Agent, Engineer or Surveyor
Name and Address: Kevin R. McClure • McClure 9 Browne Engisurveymg Inc. 1008 Woodcreek Drive C.S. Tx 77945
Phone number(s): — ss.eeae
Name and Address:
Phone number(s):
Application is for
Residential ( ✓) Mobile Horne Park () Commercial ( )
Other ( )
Is any of the property located in a Floodplain or Flood Hazard area? Yes _ (yes /no)
Acknowledgment: The flood beasts boundary maps and other flood data used by Brazos County in evaluating hood hazards to
proposed developments are considered reasonable and accurate for regulatory purposes and arc based on the best available scientific
and engineering data. On rare occasions greater floods can and will occur and flood heights may be increased by mm-made or natural
cause. Issuance of a Floodplain Permit in accordance with the Bozos County Flood Damage Prevention Ordinance does rot imply
that development outside the am of special food hazard will be free from flooding or flood damage. Wumce of a permit shall not
create liability on the part of Bows County or,my officer car employee of araros County in the event flooding or flood damage does
occur.
Is part or all of the property within an ETf of a City? Yes (yes/no)
Will any construction occur in TxDOT right-of-ways? _ No (yes/no)
Application Check List:
Copies of finished plat with corrections (if any):
y❑ 9 copies to Brazos County
21 One (t) copy to Brazos County Health Dept.
+❑ One (1) copy to Brazos County 911
21 One (1) copy to local Water District or Company
Letters of approval (to be sent by the approving institution dkeedy to Brazos County Engineering):
❑ Letter from Brazos County Health Dept. — For onsite sewage evaluation.
❑ Letter from Brazos County 911— For road names.
❑ Letter from Water District or Company. — Stating water availability, etc..
If property is within an ET7 of a city:
0 Approval notification from appropriate city.
Applicant attest that they have signed this application in the capacity designated, if any, and further attests
that they have read document and the statement contained herein and any attached are true and factual. All.
applicants are encouraged to review the County Regulations prior to any plat submittal. It is understood that
this application is not finished or dated until all documents listed above are filed at the Brazos County
Engineering f6 all applicable blanks are filled in the application above.
12�17�1¢
Applicant's Signature I Date
Witness Date
Vol. d� /__ Pg. P
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BRAZOSCOUNTY
COMMISSIONERS' COURT ACTION FORM
DEPARTMENT Road and Bridge DEPT. NUMBER 56001000
DATE OF COURT MEETING: February 10, 2015
ITEM: Consider and take action on acceptance of Meadowcreek Phase 4B into the Brazos
County oad maintenance stem: the roads (Sagewood Drive. Arrowcrest Drive and Cloud
Lane) are in comnliance with the Brazos County Subdivision and Development Regulations.
Site is located in Precinct 1.
SOURCE OF FUNDS: N/A
NOTES/EXCEPTIONS:
• Brazos County shall maintain the roadway only, nothing behind curb.
• The HOA shall be responsible for mowing and landscape maintenance of all rights of way
and easements; and, maintenance of all drainage easements, facilities and retention ponds
• Phase 4B final plat was approved by Commissioners Court 6/19/2012; County approved
construction 6/11/2012.
SUBMITTED
Alan
Munger, P.E.
R. A
County Engineer
CC2015
APPROVED BY:
Commis ioner Lloyd Wassermann
County Precinct 1
This Request is Approved (or) Denied _by Commissioners' Court
Date:
E. Duane PetleA, Coun udge
/� Pg 21
BRAZOS COUNTY
COMMISSIONERS' COURT
ACTION FORM
DEPARTMENT: Road & Bridge
MEETING DATE: February 10, 2015
SUBJECT: Utility Permit — Verizon Southwest
Consider and take action on the Verizon Southwest utility pen-nit to conduct a 70'
road bore under River Rock Drive 195 feet southwest of the intersection with
Riverstone Drive. Crossing will contain a 50 pair 24 gauge copper cable in a 2 -inch
PVC conduit. Crossing will be a minimum depth of 36 inches under the bottom of
the ditch. Site is located in Precinct 2.
SUBMITTED BY:
I D,,� (j, -4g,
Darrell W. Kolwes
Right of Way Agent
APPROVED BY:
This request is APPROVED / ❑ DENIED by Commissioners' Court
Duane Peters, ounty Judge
DATE: Z// 0 LL
V _ pg.
NOTIFICATION OF PROPOSED INSTALLATION AND /OR REPAIRS
OF TELEPHONE FACILITIES AND DESIGNATING
PLACEMENT OF UTILITY IN COUNTY RIGHT OF WAY
TO: THE COUNTY ENGINEER OF BRAZOS COUNTY, TEXAS
Comes now VERIZON SOUTHWEST [company name], hereinafter referred to as "Company"
a TEXAS [state] Corporation, with authority to transact business in Texas, acting by and through its duly
authorized representative, and hereby notifies the County Engineer of its intent to lay, construct, maintain, repair
and/or operate a telephone facility under, over, across and/or along certain County Roads as shown on drawings
and diagrams attached hereto and said location described as follows:
195 feet Southwest of the intersection of Riverstone DR. and Rover Rock Dr. a 70 foot bore is
proposed and a 2 inch P.V.C. placed a minimum of 36 inches in depth and a 50 pair 24 gauge copper
cable placed in conduit. This will be from a P.U.E. on the south side to a P.U.E. on the North side of
River Rock Dr.
The location and description of the proposed installation and appurtenances must be fully shown on
detailed drawings attached to this Notification.
The Company shall commence actual construction/work in good faith within 60 days from the date of
said permit and shall complete said construction /work within 30 working days. (COMPANY MUST
FILL IN). If such construction is not begun by the 60th day, Company will be required to provide a new
notice.
Company declares that prior to filing this application, it has ascertained the location of all existing
utilities, both aerial and underground, and the filing of this application is prima facie evidence that the
proposed installation will not conflict with any existing utility.
A copy of this notice shall be kept at the job site any time work is being performed.
In the event of deviation from this notice, the Brazos County Engineer's Office or its designated
representative will be notified as soon as practicable.
Approval of County Engineer's Office may take as long as two weeks after complete application is
received.
Failure to notify the County Engineer's Office within 24 hours of beginning construction shall constitute
grounds for job shutdown.
By signing below, I certify that I am authorized to represent the Company listed below, and that the
Company agrees to the conditions /provisions included in this notification.
Vol. �— Pg. J�J�
VERIZON SOUTHWEST
Company Name
Brenda VaLdak
By:
Signature
Supervisor- Network Engineer
Title
301 Industrial Blvd.. Bryan, Texas 77803
Address
979 - 821 -4770
Phone Number
Brenda.vaidak@verizon.com
Email
ACCEPTANCE OF NOTIFICATION
Pg. J�
L
ACCEPTANCE OF NOTIFICATION
Brazos County offers no objection to the proposed location of the utility in the County right of way as
shown by accompanying drawings and notice dated except as noted
below:
EXCEPTIONS:
1Vo Kle,
(Q.7 L, 7 ..
k„ Brazos County Engineer
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BRAZOS COUNTY ROADWAY SAFETY AND ROAD
PRESERVATION STANDARDS FOR WORK CONDUCTED IN
BRAZOS COUNTY RIGHTS OF WAY
A. Getteral Requirements
1. Adequate drainage shall be maintained in ditches at all times.
2. Permittee will use best management practices (`BMP ") (EPA and TCEQ both provide lists of examples of
BMPs) to minimize erosion and sedimentation resulting from the proposed installation.
3. The permittee shall take precautions to avoid damage to property. All County Right of Way and property
shall be restored to its original condition, as far as practical, in the opinion of the County Engineer or
appointed representative.
4. The constriction and maintenance of such utility shall not interfere with the property or rights of a prior
occupant.
5. Permittee shall not interfere with other utilities located in the right of way. In the event damages occur,
permittee will be liable to the County or other utilities running through the right of way.
6. County Engineer shall determine whether or not permittee's plans shall inconvenience the public. If it is
determined that inconvenience to the public exists, then the County Engineer will decide whether such
project will be allowed or if an alternative exists so as not to inconvenience the public.
B. Safety Requirements
1. Proper traffic control measures must be put in place prior to beginning work and remain in place during
the duration of the job. All traffic control measures must follow the Texas Manual of Uniform Traffic
Control Devices ( TMUTCD). See Traffic Control Requirements below.
2. During construction, all safety regulations of the Texas Department of Transportation shall be observed.
3. Permittee must take such precautions and measures, including placing and displaying safety devices, as
may be necessary, in order to safely conduct the public through the project area. Company shall provide
flagmen, signs, signals or devices necessary to provide complete safety to the public.
4. Adequate provisions must be made to cause minimum inconveniences to traffic and adjacent property
owners.
5. No cable, conduit and /or pole line shall be laid, constructed, maintained and /or repaired so as to constitute
a danger or hazard of any kind to persons or vehicles using such road. Any poles placed in the Right of
Way for future installation shall be placed at the back of the Right of Way. Exceptions may be approved
by the County Engineer.
C. Traffic Control Plan
A traffic control plan, pursuant to the TMUTCD or Engineered Traffic Control Plan must be provided
for the following:
a. Any construction (i.e. pit, excavation, hole) left open overnight, requires specific nighttime traffic
control measures pursuant to the TMUTCD;
Fv7o, _z�__. pg—v -_ -.
b. If construction is within ten (10) feet of the roadway; or
c. Any work performed in the road right -of -way;
2. Plan must be attached to the permit and kept at the job site anytime work is being performed.
3. Plan must set forth the time of completion for the job.
D. De "in Standards
1. All overhead installations shall conform to clearance standards of the Texas Department of Transportation
and the pole be placed in the designated area for power specified as set forth in the Texas Utilities Code,
Section 181.045.
2. All pole installation (including lighting) shall be placed at the backside of the Right of Way to ensure
safety to the public. Any pole placed in violation of this requirement will be required to be moved to the
appropriate location at the company's expense. Exceptions may be approved by the County Engineer.
3. All underground installations shall (these are minimum depths — utility may place deeper):
a. be placed at a minimum depth of forty-eight (48) inches below the top of the pavement;
b. be at least thirty-six (36) inches below ditch flow line when installation is within the area measured
from top of bank to top of bank;
c. be at least forty-eight (48) inches below ditch flow line if low pressure gas or petroleum lines. For
high pressure gas and petroleum lines, see High Pressure Pipelines requirements listed below;
d. not be closer than ten (10) feet from the edge of pavement. Exceptions may apply in rights of way of
less than 60 feet.
4. Water Lines: All water lines must be a minimum 36- inches below the ditch flow line and cased.
Waterlines shall be cased if crossing under the roadway.
5. Utilities in all new developments that have 60 feet or greater of right of way shall be installed within
designated locations based upon the type of utility. The locations shall be as follows: (measured from
back of right -of -way).
Power — 0 to 2 feet, nominally V
Phone — 2 to 4 feet, nominally 3'
Gas — 4 to 6 feet, nominally 5'
Cable — 6 to 8 feet, nominally 7'
6. Utilities with less than 60 feet right -of -way in all new developments shall install the utility in a similar
manner as referenced in No. 3 above; however, the County Engineer or its designated representative will
provide final approval of each utility location.
7. The length of any trench to be opened in advance of the pipe, conduit or ducts may not be longer than 400'
if left open over night or unattended.
8. Crossings under a county road shall:
a. be bored or jacked. ABSOLUTELY NO OPEN CUTS WITHIN COUNTY ROAD PAVEMENT;
b. be pressure grouted for the full length of the crossing # the annular space between pipe and casing and
soil exceeds one (1) inch. Brazos County must be given 24 hours notice of pressure grouting
operations and have the opportunity to have an inspector on site to observe pressure grouting
operations;
pg.
c. TxDOT Standard Specification Item 476 shall be followed for all boring, jacking, tunneling and joints.
9. Bore Pits:
a. no pits shall remain open longer than 2 days;
b. all pits shall have proper traffic control measures in place. See Traffic Control Plan listed above.
c. pits shall NOT be located within ten (10) feet from the edge of pavement without prior approval from
the County Engineer or his representative;
d. when pits are to remain open for more than 8 hours, due diligence will be used in protecting the spoil
pile to prevent drainage problems;
e. based upon soil conditions, the County Engineer or his representative may require shoring to protect
pavement integrity;
f. based upon soil conditions, the County Engineer or his representative may require pits be placed
further from the edge of road.
10. Any installation within ten (10) feet of edge of pavement shall meet the following:
a. location must be approved by the County Engineer or his representative
b. backfilled with cement stabilized material.
c. based upon soil conditions, the County Engineer or his representative may require shoring to
protect pavement integrity.
d. all excess water and mud shall be removed from the trench prior to backfilling. Any backftll placed
during a rainy period or at other times where excess water cannot be prevented from entering the
trench will be considered TEMPORARY and shall be replaced with PERMANENT cement stabilized
material as soon as weather permits;
e. all disturbed base and pavement materials shall be removed and restored to the satisfaction of the
County Engineer or his representatives.
f. no side or lateral tamping to fill voids under the base and pavement materials is allowed.
11. Company must be careful to not jeopardize the slope or integrity of the shoulder of the road. In the event
Company damages the slope, shoulder or any other portion of the right -of -way, Company will be
responsible for repairing the damage and replacing the right -of -way to the condition it was prior to
commencing constriction.
12. Operation of construction and/or maintenance equipment on the traveled surface of any improved County
road will not be permitted, except in an instance whereby the laying, construction, maintenance and /or
repair of cables, conduits and /or pole lines cannot be accomplished by any other method and in this event
all such equipment shall be of the rubber tire variety. Appropriate traffic control shall be provided
meeting TMUTCD requirements.
13. In the event said construction and/or maintenance and /or repair requires Company to remove, cut or
jeopardize any section of the road (asphalt, cement, road base, etc.), Company will be required to provide
a performance bond or letter of credit securing necessary repairs. Said bond amount will be determined by
the County Engineer.
14. The applicant shall submit a letter of "No Objection" from the Army Corps of Engineers for all
designated wetlands and environmentally sensitive lands.
E. Emereencv work
1. In the event Company is required to perform emergency services, that requires excavation in a County
Right of Way, and unable to notify the County Engineer prior to conducting emergency repairs, Company
Vol, - -`� - -- P9.. J<?
shall notify County Engineer within 24 hours of beginning construction /repairs. This will allow the
County Engineer's Office an opportunity to inspect the site to ensure the integrity of the County Right of
Way and traffic safety controls used.
F. Repairs to existing facilities
1. Maintenance and/or repair to existing cables, conduits, and /or pole lines which require disturbance of the
soil, shall not be performed until plans describing such maintenance and /or repair have been approved by
the County Engineer or its designated representative and a permit has been obtained.
G. Relocation of utilities
1. When and if the County Engineer determines that it is necessary for the construction, repair, improvement,
alteration or relocation of all or any portion of said road, any or all poles, wires, pipes, cables or other
facilities and appurtenances authorized hereunder, shall be removed from said road, or reset or relocated
thereon, as required by the County Engineer within a reasonable time as determined by the County
Engineer and Utility Company, and at the expense of the Utility Company.
H. HigG Pressure Pipelines
1. All utility Permits for high pressure pipelines (generally 60 PSI or greater), whether pertaining to
controlled access or non-controlled access installations, should contain the following additional
information in the description of the permit.
- diameter
-wall thickness
- material specification
- minimum yield strength
- maximum operation pressure of the pipeline
2. With the exception of the maximum operation pressure of the pipeline, this information is to be supplied
for both the carrier pipe and the casing.
3. Assurance must also be given that the installation material and design meet the minimum Federal Safety
Standards for Liquid and Gas Pipe Lines. Assurance must be provided on company letterhead and signed
by an authorized representative of the company.
4. Petroleum Pipelines:
Depth
Type of Pipeline (below deepest ditch grade) Special Requirements
Encased Pipe Less than 10' Must be covered with concrete pad at least 36" deep
Encased Pipe Greater than 10' No concrete pad required
Non -Cased Pipe Less than 10' Must be covered with concrete pad at least 48" deep
Non -Cased Pipe Greater than 10' No concrete pad required
Concrete pad shall be minimum of 3" thick and width shall be pipe diameter plus 18" minimum.
5. Under no circumstances will a pipeline be installed parallel to a County Road within the Right -of-
Way. Transmission lines have been determined to be petroleum pipelines (which includes natural
gas lines) and shall not be parallel to a County Road.
6. Natural Gas Distribution is a line that serves the final customer. '/�,
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENT(S) FOR THE 2014 -2015 BUDGET YEAR
NO. 14/15 19.1 -19.5
On this the 10th day of February 2015 at a regular meeting of the Commissioners' Court, the following
members were present:
A. Duane Peters, County Judge, Presiding
B. Lloyd Wassermann, Commissioner, Precinct 1
C. Sammy Catalena, Commissioner, Precinct 2
D. Kenny Mallard, Commissioner, Precinct 3
E. Irma Cauley, Commissioner, Precinct 4
F. Karen McQueen, County Clerk
The following proceedings were held:
THAT WHEREAS, on 10th day of February 2015 the Court heard and approved a budget
amendment for the 2014 -2015 budget year for Brazos County, Texas; and
WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions
which could not be reasonably included in the original budget adopted 9 September 2014, the following
amendment(s) to the original budget are hereby authorized, as described on the attached page(s).
ADOPTED AND APPROVED this the 10th day of February 2015.
THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS.
By. ✓ .1� 'ti J� 7�/
Duane Peters, unty Judge
Original: County Clerk's Office and
Attached to the original budget
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 14/15 - 19.1
2/10/2015
FUND
DIV
ACCT
PROJ
DRICR
ACCOUNT NAME
Increase
Decrease
4500
63000500
80890000
tRf pNfy4�1 {k�'yA
CR
Vehicles
6,236.8
4500
63000500
80892800
DR
Vehicles - SO
4130.37
4500
63000500
80890000
DR
Vehicle's - Constable Pct. 1
846.66
4500
63000500
80893020
DR
Vehicles - Constable Pa 2
146.60
4500
63000500
80893030
DR
Vehicles - Constable Pct. 3
846.66
4500
63000500
80893040
DR
Vehicles - Constable Pct 4
146.60
4500
63000500
80893100
DR
Juvenile
120.00
Capital Projects
Reallocation of funds for the purch ase of vehicle equipment.
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BRAZOS COUNTY, TEXAS
BUDGETAMENDMENTS
No. 14115 - 19.2
increase of cost for the installation
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 14115. 19.3
2/10/2015
FUND
DIV
ACCT
PROD
DRICR
ACCOUNT NAME
Increase
Decrease
1900
50000100
67203000
CR
Minor Computer Hardware
8,615.00
1900
50000100
51640000
DR
Hourly - Temp
7,928.00
1900
50000100
53100000
DR
Social Security
606.00
1900
50000100
53800000
DR
Worker's Comp
33.00
1900
50000100
53900000
DR
Unan loyment Insurance
48.00
County Records Management
Reallocation of funds to support the pasonnel uest that was approved on February 2 2014, Item q6, in Commissioner's Court.
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 14115 -19.4
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 14/15 - 19.5
of funds to cover utility cost. This should be the last invoice as the facility has been closed and the Court has been relocated to
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Vol.
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CHANGE OF STATUS REQUESTS
Commissioner Court Date: February 10, 2015
Department Submitting Information: Human Resources
Purpose of Submissions: Consider and Take Action on Change Requests
Department Submitting Employee Request Action Requested
Request(s) Applies To
County Attorney Rogers, James Trans to another Dept.
District Clerk - Jury Services Gibson, Brittany
New Hire
Juvenile Services Smith, Sherry Resignation
Road and Bridge
Sheriff -Jail
Tates, Linda Promotion
Woods, Bobby Cell Phone Allowance
Bivens, Angela
Step Increase
Calhoun, Michael
Promotion
Cook, Laurie
Step Increase
Nutall, Jeffrey
Step Increase
Approved in Commissioners' Court: February 10, 2015:
County Judge's or Commissioner's Signature:
(This Copy to be attached to minutes)
1
•
DONALD LAMPO
CONSTABLE
.PRECINCT
2 - BRAZOS
COUNTY
''•
200 S TEXAS #151:
owe
BRYAN TX 77803 -5363
(979) 361 -4477
(979) 361 -4455 FAX .
RACIAL PROFILING REPORT-2014-1.5
TOTAL NUMBER STOPS
1443.
Citation Only
1204
Number of motor vehicle stops:
Arrest Only
37
Warning Only ,.
45
Citation & Arrest.
157
TOTAL:
1443
African
207
Race or Ethnicity:
Asian. .
18. .
Caucasian.
1037
Hispanic
164
Middle East :. ,
10
Native American
4
Other
3
TOTAL:
1443
Race oiEthnicity known prior to stop? : Yes ..
46
..No
1397
TOTAL:
1443
Search conducted?
Yes
No
1292
TOTAL:
1443
Was search consen 9
yes
97 .
No
54 ..
TOTAL:
. 151
ACKNO M
I Lane eters
MIA
County Judgg
/,77
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