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2015-01-13 10:00AM REGULAR MEETING
13FAZOS COUN l Z BRYAN,TEXAS NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON JANUARY 13, 2015 AT 10:00 AM IN THE COMMISSIONERS COURTROOM OF THE COUNTY ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVE., SUITE 106, BRYAN, TX 77803 1. Invocation and Pledge of Allegiance - U.S. and Texas Flag - Chaplain G.H. Jones and Commissioner Mallard 2. Call for Citizen input and/or concerns. Consider and take action on agenda items 3 - 28: 3. Appointment of Mark A Wilson as a non -paid reserve deputy for Constable Precinct 1 office. 4. Discussion and take possible action on agreement with Union Pacific Railroad Company for closure of Straub Rd. and Wade Rd. - 5. Reguest for out-of-state travel for Sheriff Kirk to attend training with the National Sheriff's Association in Washington D.C. from January 20 -25, 2015. 6. Request by the Sheriffs Office to replace Patrol Vehicle Unit #181 in lieu of Unit #183 which was originally approved to be replaced In the FY 2015 budget. 7. Payment Authori zation to Price Proctor & Associates LLP in the amount of $5.125.00 for services provided In a sexual assault case against aiuvenile defendant. 9 Brazos County. Texas. 9. Authorize the County Judge to sign the 2015 Homeland Security Grant Application. Folo?� 5 Pg. /— - 10. Division. 1 1. Request from Justice of the Peace Pct. 2 for the folowing reclassifications effective January 17 2015 This will have a decrease in the FY 2015 budoet. • increase Court Coordinator -JP 2. Class Code 0640 Position 1 Group 14 Step 5 to Grout) 14 Step 7 Pay Code 014 12. Consider and take action on an agreement for the payment and use of Brazos County Funds by and between the Brazos Valley Fair & Exposition and Brazos County, Texas. 13. Renewal of contract 2016.30R Collection of Delinauent Court Costs Fines and Fees with McCreary. Veselka Braga and Allen. 14. Approval of contracts with Brisa Cash for one ATM to be placed at the Brazos County Courthouse and one at the Exposition Complex. 15. Aopmvel of contract with Tyler Technologies for justice software in the amount of 53.652.262. ... Purchasing is using the National Joint Power Alliance cooperative contract # 113011 TTI for this rP oject 16. o€ additional funding will cover the contract shortfall with Tyler Technology. 17. Consider and take action on the Halcon Field Services utility permit to construct a road bore a minimum depth of 10 feet under Long Trussel Road approximately 4,600 feet Fast of Cobb Road. Project will connect an oil well in the area. Site Is located In Precinct 2.. 18. 19. Consider and take action on the Halcon Field Services utility permit to construct a road bore a minimum depth of 10 feet under Vicks Lane approximately 4,190 feet East of Grassbur Road. Project will connect an oil well in the area. Site Is located in Precinct 2. 20. Consider and take action on the Halcon Field Services utility permit to construct a road bore a minimum depth of 10 feet under Vicks Lane approximately 1.750 feet Southeast of Grassbur Road Project will connect an oil well in the area. Site is located in Precinct 2':" " 21. Approval of an interjocal Aareement between Brazos County and the City of Bryan regarding road maintenance exchangelresponslblllty of a portion of Chick Lane Site is located in Precinct 4. 22. Approval of Treasurer Report for November 2014 23. Tax Refund Applications for the following: • a CINFinancjal- overpayment-$304.77 • b CltiFlnanciai- overpayment-$172.23 • e CitiFinancialoverpayment-$273.92 • d Jose Pachuca-overpayment-S19.36 • e Webroot Software- overpayment-$67.71 vol. oZ��/ Pg.. /�� 24. Budget Amendments. Budoet Amendments FY14 /15 15.1-16.4 25. Personnel Change of Status. Personnel Action Forms 26. Payment of Claims. 27. Convene into Executive Session pursuant to Texas Government Code §551.074 to discuss the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of county personnel. 28. Consider and possible action on Executive Session. 29. Sheriffs report on inmate population. 30. Acknowiedaement of monthly reports submitted in December 2014. 31. Announcement of interest items and possible future agenda topics. 32. Call for Citizen input and /or concerns. 33. Adjourn. Vol. __oz /� Pg. /O ?, PUBLIC COMMENTS Public Comment during the Commission Meefng, may be for all matters, both on and off the agenda, and be limited to four minutes per person. Persons are invited to submit comments in writing on the agenda items andlor attend and make comment at the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas Constitution. As a Const@utional Court, the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in attendance at any Regular, Special and /or Finargency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to. and /or addressing the Court; in participating in public discussions before the Court•, and In all actions in the presence of the CourL Those members of the public who are inappropriately attired and /or who do not conduct themselves In an orderly and appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and /or continued disruption of the meeting may result in a Contempt of Court Citation. It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or group. Neither is it the intention of the Court to allow a member (or members) of the public to insult the honesty andlor integrity of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively. Accordingly, profane, insulting or threatening language directed toward the Court and /or any person in the Court's presence and/or racial, ethnic or gender slurs or epithets will not be tolerated. Violation of these miss may result in the following sanctions: 1. cancellation of a speaker's time; 2, removal from the Commissioners Court; 3. a Contempt Citation; and /or A. such other and/or criminal sanctions as may be authorized under the Constitution, Statutes and Codes of the State of Texas. The County Commissioners Court can deliberate or take action only If a matter has been listed on an agenda property posted prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners CourL However, responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without notice to the public To ensure the public has notice of all matters the Commissioners Court will consider, the County Judge and/or Commissioners . may. choose not to respond to .public comments, except to correct factual inaccuracies, recite existing policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act ? 551.042. INVOCATION Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the CourL The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave., Suite 106, Bryan, TX 77603 is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two working days before the meeting. To make arrangements, please call (979) 361 -4102. Vol. _ /`� Pg. /2i PUBLIC COMMENTS Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four minutes per person. Persons are invited to submit comments in writing on the agenda items and/or attend and make comment at the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas Constitution. As a Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in attendance at any Regular, Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to, and/or addressing the Court; in participating in public discussions before the Court; and in all actions in the presence of the Court Those members of the public who are inappropriately attired and /or who do not conduct themselves in an orderly and appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and /or continued disruption of the meeting may result in a Contempt of Court Citation. It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or group. Neither Is it the intention of the Court to allow a member (or members) of the public to insult the honesty and /or integrity of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively. Accordingly, profane, insulting or threatening language directed toward the Court and /or any person in the Court's presence sod/ui iauial, e0wic ui geuuei slum ui epilliebv will nul be luleialed. Viulatiuu of lliese rules may result in the fulluwing sanctions: 1. cancellation of a speaker's time; 2. removal from the Commissioners Court; 3. a Contempt Citation; and/or 4. such other and/or criminal sanctions as may be authorized under the Constitution, Statutes and Codes of the State of Texas. The County Commissioners Court can deriberate or take action only If a matter has been listed on an agenda properly posted prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The Open Meeting law does not expressly prohibit responses to public comments by the Commissioners Court However, responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County Judge and/or Commissioners may.choose not to respond to public comments, except to correct factual inaccuracies, recite existing policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act 7 551.D42. INVOCATION Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required to attend or participate in the Invocation and such decision will have no impact on their right to actively participate in the business of the Court. The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave., Suite 106, Bryan, TX 77803 is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two working days before the meeting. To make arrangements, please call (979) 361 -4102. Pg. /D� BRAZOS COUNTY BRYANJEXAS MINUTES January 13, 2015 BRAZOS COUNTY COMMISSIONERS COURT REGULAR MEETING 0 Signature Page.0 t- File Stamped Agenda.0 d' Sian in sheet r)dt A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Administration Building, 200 South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday, January 13, 2015 with the following members of the Court present: Duane Peters, County Judge, Presiding; Lloyd Wassermann, Commissioner of Precinct 1; Sammy Catalena, Commissioner of Precinct 2; Kenny Mallard, Commissioner of Precinct 3; Irma Cauley, Commissioner of Precinct 4; Karen McQueen, County Clerk. The attached sheets contain the names of the citizens and officials that were in attendance. Invocation and Pledge of Allegiance - U.S. and Texas Flag - Chaplain G.H. Jones and Commissioner Mallard 2. Call for Citizen input and /or concerns. There was no citizen's input. Consider and take action on agenda items 3 - 28: 3. Appointment of Mark A. Wilson as a non -paid reserve deputy for Constable, Precinct 1 office. If'_ Item 3.13df Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard , Peters , Wassermann . Discussion and take possible action on agreement with Union Pacific Railroad Company for closure of Straub Rd. and Wade Rd. R Item 4.0 Judge Peters explained his reasons for supporting this agreement with Union Pacific and stated there were three (3) Public Hearings held. Commissioner Wassermann also expressed that he felt this was the best possible solution for the citizens in this area. There were no citizens present wishing to speak for or against this agreement. Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters , Wassermann . Request for out -of -state travel for Sheriff Kirk to attend training with the National Sheriffs Association in Washington, D.C. from January 20 -25, 2015. h� Item 5.pdf Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters , Wassermann . 6. Request by the Sheriffs Office to replace Patrol Vehicle Unit #181 in lieu of Unit #183, which was originally approved to be replaced in the FY 2015 budget. 0.4 Item 6.pdf Motion: Approve, Moved by Commissioner Kenny Mallard, Seconded by Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann. Payment Authorization to Price Proctor & Associates, LLP in the amount of $5,125.00 for services provided in a sexual assault case against a juvenile defendant. 0 Item TO Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann . Payment Authorization in the amount of $50,000.00 to wire funds from the Hotel Occupancy Tax Fund (Exposition Complex), Division 11002500, Account 73040000 (Brazos Valley Fair) to the Bank and Trust, Brazos Valley Fair & Exposition Account per approved FY 2015 budget and contract agreement for the payment and use of Brazos County Funds by and between Brazos Valley Fair a& Exposition and Brazos County, Texas. R Item 8.pdf Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters, Wassermann. 9. Authorize the County Judge to sign the 2015 Homeland Security Grant Application. I[ Item 9.pdf Vol. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard, Peters, Wassermann . 10. Authorization for Jarvis Parsons, District Attorney, to sign and submit all necessary applications, reports, and required filings for the General Victim Assistance Grant and the Violent Crimes Against Women Criminal Justice and Training Programs Grant through the Governor's Criminal Justice Division. V Item 10.0 Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters, Wassermann . 11. Request from Justice of the Peace, Pct. 2 for the following recfassiffcations effective January 17, 2015. This will have a decrease in the FY 2015 budget. Decrease Clerk I - JP 2, Class Code 0626 Position 1, Group 10 Step 4 to Group 10 Step 3, Pay Code 014 Decrease Clerk II - JP 2, Class Code 0629 Position 1, Group 11 Step 4 to Group 11 Step 2, Pay Code 014 Increase Court Coordinator - JP 2, Class Code 0640 Position 1, Group 14 Step 5 to Group 14 Step 7, Pay Code 014 IT- Item 11.pdf Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena, Cauley , Mallard , Peters , Wassermann . 12. Consider and take action on an agreement for the payment and use of Brazos County Funds by and between the Brazos Valley Fair & Exposition and Brazos County, Texas. II" Item 12.pdf a copy of the agreement is attached. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena, Cauley , Mallard , Peters , Wassermann . 13. Renewal of contract 2015 -30R Collection of Delinquent Court Costs Fines and Fees with McCreary, Veselka, Bragg and Allen. I!- ^, Item 13.pdf A copy of the Renewal of Contract is attached. All terms and conditions shall remain the same as previously agreed upon. Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters, Wassermann . 14. Approval of contracts with Brisa Cash for one ATM to be placed at the Brazos County Courthouse and one at the Exposition Complex. 01 Item 14.pdf A copy of the contract is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters , Wassermann . 15. Approval of contract with Tyler Technologies for justice software in the amount of $3,852,282. Purchasing is using the National Joint Power Alliance cooperative contract # 113011 -TTI for this project. OR Item 15.0 Eric Caldwell, IT Director gave a report on the negotiations that led to his recommendation of approving this contract with Tyler Technologies. A copy of the contract is attached. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard. Peters. Wassermann . 16. Request by the Budget Office to reallocate $352,282 from the radio replacement project to the judicial replacement software project. This request also includes delaying the radio project. The judicial software contract amount is over the $3.5 million set aside for the project by $352,282. This reallocation of additional funding will cover the contract shortfall with Tyler Technology. I Item 16.0 Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters, Wassermann . 17. Consider and take action on the Halcon Field Services utility permit to construct a road bore a minimum depth of 10 feet under Long Trussel Road approximately 4,600 feet East of Cobb Road. Project will connect an oil well in the area. Site is located in Precinct 2. If=`. Item 17.ndf Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Lloyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena, Cauley , Mallard , Peters , Wassermann . 18. Consider and take action on the Halcon Field Services utility permit to construct a road bore a minimum depth of 10 feet under Grassbur Road approximately 2,950 feet Northwest of Elmo Weedon Road. Project will connect an oil well in the area. Site is located in Precinct 2. VL Item 18.odf Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters, Wassermann. 19. Consider and take action on the Halcon Field Services utility permit to construct a road bore a minimum depth of 10 feet under Vicks Lane approximately 4,180 feet East of Grassbur Road. Project will connect an oil well in the area. Site is located in Precinct 2. Qom. Item 19.1)df Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard . Peters . Wassermann . 20. Consider and take action on the Halcon Field Services utility permit to construct a road bore a minimum depth of 10 feet under Vicks Lane approximately 1,750 feet Southeast of Grassbur Road. Project will connect an oil well in the area. Site is located in Precinct 2. 0 Item 20.0 Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters, Wassermann. 21. Approval of an Interlocal Agreement between Brazos County and the City of Bryan regarding road maintenance exchange /responsibility of a portion of Chick Lane. Site is located in Precinct 4. V= Abstention Affdavit.0 d= Item 21.pdf A copy of the Agreement is attached. Commissioner Catalena abstained. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 4 -0. Members voting Aye: Cauley , Mallard , Peters , Wassermann . Members voting Abstain: Catalena . 22. Approval of Treasurer Report for November 2014 0 Item 22.pdf The Court voted unanimously to receive, approve and order filed as submitted the Treasurer's report for November 2014. A copy is attached and made a part of these minutes. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena, Cauley Mallard . Peters . Wassermann . 23. Tax Refund Applications for the following: • a. CitiFinancial- overpayment - $304.77 • b. CitiFinancial- overpayment - $172.23 • c. CitiFinancial- overpayment - $273.92 • d. Jose Pachuca - overpayment - $19.36 • e. Webroot Software- overpayment - $67.71 It- Item 23.pdi Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann. 24. Budget Amendments. Budget Amendments FY14/15 15.1 - 15.4 R Item 24.pdf 15.1 Reallocate funds for Ag Extension 15.2 Reallocate funds for Justice of the Peace, Pct. 2.1 15.3 Reallocate funds for General Capital Improvement 15.4 Reallocate funds for Court Annex Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters . Wassermann . 25. Personnel Change of Status. Personnel Action Forms If- Item 25.0 A copy of the Personnel Change of Status requests is attached. Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters , Wassermann . 26. Payment of Claims. n BILL LIST 01.13.15.odf R Claims Sheetodr 7128875- 7129053 Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard , Peters , Wassermann . 27. Convene into Executive Session pursuant to Texas Government Code §551.074 to discuss the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of county personnel. At this point, the County Judge announced the Court would consider items 29 through 32 then return to convene into Executive Session. Having considered the previously noted agenda items, at 10:33 a.m. the County Judge stated that the Court would convene into Executive Session to discuss the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of county personnel pursuant to Section 551.074 of the Texas Government Code. The following individuals were asked to stay for the meeting: Candy Gallego, Executive Assistant Ruth McLeod, Administrative Assistant Kendra Suhling, Civil Counsel Jennifer Salazar. HR Director 28. Consider and possible action on Executive Session. At 10:54 a.m., the County Judge opened the meeting to the public. Commissioner Catalena made a motion to authorize Candy Gallego, Executive Assistant to move forward with the personnel recommendation she presented to the Court. Commissioner Cauley seconded the motion and it passed unanimously. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena, Cauley Mallard , Peters , Wassermann . 29. Sheriffs report on inmate population. Sheriff Chris Kirk stated there were 618 inmates in jail, 43 have electronic monitors and 1 VOI ��' pg. ��� are pending for monitors. Sheriff Kirk also asked for prayers for Lita Sifuentez and her family as she is battling pancreatic cancer. 30. Acknowledgement of monthly reports submitted in December 2014. The Court acknowledged receipt of the Extension Service reports submitted in December 2014 and acknowledged receipt of reports from the following County and Precinct Offices showing revenues collected and remitted to the County Treasurer: County Clerk District Clerk Justice of the Peace Precinct 1 Justice of the Peace Precinct 2, Place 1 Justice of the Peace Precinct 2, Place 2 Justice of the Peace Precinct 3 Justice of the Peace Precinct 4 Constable Precinct 1 Constable Precinct 2 Constable Precinct 3 Constable Precinct 4 Road & Bridge Sheriff 31. Announcement of interest items and possible future agenda topics. Commissioner Cauley announced that the Arts Council was hosting a "Boots and Barbecue" fundraiser on January 18, 2014. 32. Call for Citizen input and /or concerns. There was no citizen's input. 33. Adjourn. Vol. Pg. // The foregoing minutes of the Commissioners Court meeting held January 13, 2015 have been examined and are approved in open Court this day of AIDE Duane Peters County Judge 2015, in Bryan, Brazos County, Texas. Precinct 2 Commissioner, Precinct Attest: Karen McQueen ° County Clerk 1,W1AgWj4( Gc��cur, nut. Lloyd Wassermarm Commissioner, Precinct 1 Kenny M d Commissioner, Precinct 3 Vol. Pg. // Pg 1 of 3 BRAZOSCOUNTY COMMISSIONER'S COURT M4 DAY OF 20�J Name (PLEASE PRINT) L� 9 Organization (PLEASE PRINK .)< f _ are Pg. / Name BRAZOS COUNTY COMMISSIONER'S COURT DAY • t - C wl Organization Pg Z of J Rf�Cj 13 .. h Aw Pg 3 of S BRAZOS COUNTY COMMISSIONER'S COURT DAY • Name (PLEASE PRINT) E • 2o�s Organization (PLEASE PRINT) 1161M Mrs - .r� 9 Y Vol. - Public Road Closure -Texas 11/01/2012 Form Approved, AVP - Law UPRR Folder: 2908 -58 AGREEMENT RAILROAD HIGHWAY GRADE CROSSING CLOSURE PUBLIC GRADE CROSSING USDOT NO. 743229J AND USDOT NO. 743228C WADE ROAD STRAUB ROAD RAILROAD MILEPOST 64.66 AND 65.3 1, NAVASOTA SUBDIVISION, COUNTY OF BRAZOS, STATE OF TEXAS {TEXAS FORM} THIS AGREEMENT ( "Agreement ") is made and entered into this L day of 2015 ( "Effective Date ") by and between UNION PACIFIC RAILROAD CO ANY, a Delaware corporation ( "Railroad "), and COUNTY OF BRAZOS, a political subdivision of the State of Texas ("Public Authority "). RECITALS The Public Authority desires to permanently close the at -grade public road crossing for Wade Road at Railroad Milepost 64.66, DOT No. 743229J, in the County of Brazos, State of Texas, on Railroad's Navasota Subdivision. The Public Authority desires to permanently close the at -grade public road crossing for Straub Road at Railroad Milepost 65.31, DOT No. 743228C, in the County of Brazos, State of Texas, on Railroad's Navasota Subdivision. The Public Authority desires to establish a new at -grade public road crossing for Greens Prairie Trail at Railroad Milepost 65.76, DOT No. to be assigned, in the County of Brazos, State of Texas, on Railroad's Navasota Subdivision. AGREEMENT NOW THEREFORE, It is mutually agreed by and between the Railroad and the Public Authority as follows: SECTION 1. The railroad, upon execution of this agreement, consents to the issuance of a license agreement for the at grade, public crossing for the to be constructed Green Prairie Trail at railroad milepost 65.76 of the railroad's Navasota Subdivision. SECTION 2. The public road authority agrees to permanently close and vacate the at grade, public road crossing for Wade Road at Railroad Milepost 64.66, DOT No. 743229) in the county of Brazos, located on the Railroad's Navasota Subdivision. c M�un�t Yt11t81eppdwVouWnic .osoflYa+ndc» >kanpomry lmema el.%ww m�,.WM.Ubom IMMS cl w qammt(2).d. vol. C�- - Pg. / Public Road Closure -Texas 11/01/2012 Form Approved, AVP - Law SECTION 3. The public road authority agrees to permanently close and vacate grade, public road crossing for Straub Road at Railroad Milepost 65.31, DOT N 74322 the county of Brazos, located on the Railroad's Navasota Subdivision. SECTION 4. The Railroad agrees to not close and remove the at grade , pub crossings at Wade Road and Straub Road until after the construction of Greens Prairie Trail complete and the new roadway is open for public travel. SECTION 5. The Railroad, at its expense, further agrees to remove the railroad crossing surface and warning devices (crossbuck signs, etc.) which currently exist on\the Railroad's right -of -way, at Wade Road and Straub Road, upon the receipt of the above mentioned statement and copy of the Ordinance or Resolution. SECTION 6. A. Prior to the Railroad's removal of the crossing surface and warning devices at Wade Road and Straub Road, the Public Authority, at its expense, shall install, maintain, repair and renew permanent barricades on both sides of the Wade Road and Straub Road with such barricades to be located off of the Railroad's property and to be in compliance with the plans marked Exhibit A, attached hereto and hereby made a part hereof, and also all applicable standards and guidelines contained in the current Manual on Uniform Traffic Control Devices ( "MUTCD "). B. The Public Authority, at its expense, shall also (i) provide new advance street signs and pavement markings to indicate that the Wade Road and Straub Road is closed, with such signage to be in compliance with applicable current MUTCD standards and guidelines, (ii) remove all Wade Road and Straub Road approach surfaces up to the track tie ends, and (iii) require its contractor to execute the Railroad's Contractor's Right of Entry Agreement marked Exhibit B, attached hereto and hereby made a part hereof, and for the contractor to provide to Railroad the insurance policies, certificates and endorsements required therein before allowing any contractor to commence any work on Railroad's property. e:Y Mvg11 3:8%vp�laowgWneawAS os ino-mC awbek "3Nw 1 si gr 4U yreemeMt \/01. C71- Pg. Public Road Closure -Texas 11/01/2012 Form Approved, AVP - Law IN WITNESS WHEREOF, the parties hereto have duly executed this Agreement as of the Effective Date first herein written. UNION PACIFIC RAILROAD COMPANY By: Printed Name: Title: By: Printed Name: Title: n () Il i jts / Vol. _���� pg /;-D used Green Prairie Trail Crossingfit`. `. P` "' =-• �. - '• '. c'•it1 ;A js` MP 65.76 F �_ T� 4-,5 a~s•Cou ntyls offeri • tecosure,— _______ __ \ ° Rd.arid�G de'R Ic�in return for neWUj �airie'Dr:fi N. v •- Straub Rd •`- :? MP 65.31 `i" ,., /: yy'v�L.:• { -. DOT743228C 3-.e- •b•` " "7. To be closed�j�i�!• v�_ L� -S "4:f +`' r''�♦ / �. •j. .`?� ..: $3.F ` f_'i + "•a -Wade Rd " T' ��Y /•� /' : -�•.` ��.,' \ -�•1 C:.`�a•i�.c�wy :f `. � MP 64.66 �:� \< /!�''�•t.$"�- �''��,;;- .'y�f'q`,�r ° \• • DOT7432291 .f: y;4t • -'' = :. `:/ _ cR,^, Is �'i•- �!y c�.; i, �� To be closed IAL 4' Sys:: '4� . ;•.�,;1: f5'' :•• • - •_'M �`?��iP' f .. t,n •' � r' -P� '.+ `Ly •.• `, la, "c.; • ' j i -�� 'f!':..Sbr �. ��.{. ';ry'�,l •� . -;'- \ice' `" h'•; � ".• � - •' : , f. � ^, . , y,:'?f�•, ..y'. ' ._� ' \`\��, -., :�•6(,�, {� V] -. •: i�. . °•�.♦_�. - "F.' i \ +'•.� . { ~ale. +•� ',�' .t` .,:..... .y :.y.. 'F. •+'-`5�'!�`,ri l,,,n 3 .- - .�._. � tip" -�_ -��'• +''�'�� Z� t 1.. . �. v - ,v• , Public Road Closure - Texas 11/01/012 Form Approved, AVP - Law CONTRACTOR'S RIGHT OF ENTRY AGREEMENT (TEXAS) THIS AGREEMENT is made and entered into as of the day of 20_, by and between UNION PACIFIC RAILROAD COMPANY, a Delaware corporation ( "Railroad "); and a corporation ( "Contractor"). RECITALS: Contractor has been hired by to to perform work relating (the "work "). with all or a portion of such work to be performed on property of Railroad in the vicinity of Railroad's Milepost on Railroad's [Subdivision] [Branch] [at or near DOT No. located at or near in County, State of Texas, as such location is in the general location shown on the print marked Exhibit A, attached hereto and hereby made a part hereof. The work is the subject of a contract dated between Railroad and Railroad is willing to permit Contractor to perform the work described above at the location described above subject to the terms and conditions contained in this Agreement AGREEMENT: NOW, THEREFORE, it is mutually agreed by and between Railroad and Contractor, as follows: ARTICLE 1 - DEFINITION OF CONTRACTOR. For purposes of this Agreement, all references in this agreement to Contractor shall include Contractors contractors, subcontractors, officers, agents and employees, and others acting under its or their authority. ARTICLE 2 - RIGHT GRANTED: PURPOSE. Railroad hereby grants to Contractor the right, during the term hereinafter stated and upon and subject to each and all of the terms, provisions and conditions herein contained, to enter upon and have ingress to and egress from the property described in the Recitals for the purpose of performing the work described in the Recitals above. The right herein granted to Contractor is limited to those portions of Railroad's property specifically described herein, or as designated by the Railroad Representative named in Article 4. ARTICLE 3 - TERMS AND CONDITIONS CONTAINED IN EXHIBITS B. C AND D. The terms and conditions contained in Exhibit B, Exhibit C and Exhibit D, attached hereto, are hereby made a part of this Agreement. ARTICLE 4 - ALL EXPENSES TO BE BORNE BY CONTRACTOR: RAILROAD REPRESENTATIVE. A. Contractor shall bear any and all costs and expenses associated with any work performed by Contractor, or any costs or expenses incurred by Railroad relating to this Agreement. Public Road Closure - Texas 11/01/012 Form Approved, AVP - Law B. Contractor shall coordinate all of its work with the following Railroad representative or his or her duly authorized representative (the "Railroad Representative "): C. Contractor, at its own expense, shall adequately police and supervise all work to be performed by Contractor and shall ensure that such work is performed in a safe manner as set forth in Section 7 of Exhibit B. The responsibility of Contractor for safe conduct and adequate policing and supervision of Contractor's work shall not be lessened or otherwise affected by Railroad's approval of plans and specifications involving the work, or by Railroad's collaboration in performance of any work, or by the presence at the work site of a Railroad Representative, or by compliance by Contractor with any requests or recommendations made by Railroad Representative. ARTICLE 5 - SCHEDULE OF WORK ON A MONTHLY BASIS. The Contractor, at its expense, shall provide on a monthly basis a detailed schedule of work to the Railroad Representative named in Article 4B above. The reports shall start at the execution of this Agreement and continue until this Agreement is terminated as provided in this Agreement or until the Contractor has completed all work on Railroad's property. ARTICLE 6 - TERM: TERMINATION. A. The grant of right herein made to Contractor shall commence on the date of this Agreement, and continue until , unless sooner terminated as herein provided, or at such time as Contractor has completed its work on Railroad's property, whichever is earlier. Contractor agrees to notify the Railroad Representative in writing when it has completed its work on Railroad's property. B. This Agreement may be terminated by either party on ten (10) days written notice to the other party. ARTICLE 7 - CERTIFICATE OF INSURANCE. A. Before commencing any work, Contractor will provide Railroad with (i) the insurance binders, policies, certificates and endorsements set forth in Exhibit C of this Agreement, and (ii) the insurance endorsements obtained by each subcontractor as required under Section 12 of Exhibit B of this Agreement. B. All insurance correspondence, binders, policies, certificates and/or endorsements shall be sentto. Union Pacific Railroad Company [Insert mailing address] Attn: UP Folder No. ARTICLE 8 - DISMISSAL OF CONTRACTOR'S EMPLOYEE. At the request of Railroad, Contractor shall remove from Railroad's property any employee of Contractor who fails to conform to the instructions of the Railroad Representative in connection with the work on Railroad's property, and any right of Contractor shall be suspended until such removal has occurred. Contractor shall indemnify Railroad against any claims arising from the removal of any such employee from Railroad's property. curs ersVey1131ftpptlateVmRmlmwftWnnGa rnpormy irvemst f1e51con1erAaWOOkWSa9p3ffi"11 wn siding closure agreement.dac Vol. Pg. lru Public Road Closure -Texas 11/01/012 Form Approved, AVP - Law ARTICLE 9 - ADMINISTRATIVE FEE. Upon the execution and delivery of this Agreement, Contractor shall pay to Railroad Dollars ($ ) as reimbursement for clerical, administrative and handling expenses in connection with the processing of this Agreement. ARTICLE 10 - CROSSINGS: COMPLIANCE WITH MUTCD AND FRA GUIDELINES. A. No additional vehicular crossings (including temporary haul roads) or pedestrian crossings over Railroad's trackage shall be installed or used by Contractor without the prior written permission of Railroad. B. Any permanent or temporary changes, including temporary traffic control, to crossings must conform to the Manual of Uniform Traffic Control Devices ( MUTCD) and any applicable Federal Railroad Administration rules, regulations and guidelines, and must be reviewed by the Railroad prior to any changes being implemented. In the event the Railroad is found to be out of compliance with federal safety regulations due to the Contractor's modifications, negligence, or any other reason arising from the Contractors presence on the Railroad's property, the Contractor agrees to assume liability for any civil penalties imposed upon the Railroad for such noncompliance. ARTICLE 11 - EXPLOSIVES. Explosives or other highly flammable substances shall not be stored or used on Railroad's property without the prior written approval of Railroad. IN WITNESS WHEREOF, the parties hereto have duly executed this agreement in duplicate as of the date first herein written. UNION PACIFIC RAILROAD COMPANY (Name of Contractor) By: Title: c.W ems fey /13l84WdaMUom icrosoftWtlndm %Wmparary intemet feeetcon nl.oW Msopp3fft lftm sidlnp closure epreementdoc Public Road Closure - Texas 11/01/012 Form Approved, AVP - Law EXHIBIT A TO CONTACTOR'S RIGHT OF ENTRY AGREEMENT Exhibit A will be a print showing the general location of the right of entry area. Exhibit A Page 1 of 1 e:We Way113lftR WUocdnluosaftWcdow Wmpmay 1Me fileMl ntaWooMumopp3ff�mom� 3kVQ doacre apneme dW Public Road Closure - Texas 11/01/012 Form Approved, AVP - Law EXHIBIT B TO CONTRACTOR'S RIGHT OF ENTRY AGREEMENT Section 1. NOTICE OF COMMENCEMENT OF WORK - FLAGGING. A. Contractor agrees to notify the Railroad Representative at least ten (10) working days in advance of Contractor commencing its work and at least thirty (30) working days in advance of proposed performance of any work by Contractor in which any person or equipment will be within twenty -five (25) feet of any track, or will be near enough to any track that any equipment extension (such as, but not limited to, a crane boom) will reach to within twenty -five (25) feet of any track. No work of any kind shall be performed, and no person, equipment, machinery, tool(s), material(s), vehicle(s), or thing(s) shall be located, operated, placed, or stored within twenty-five (25) feet of any of Railroad's track(s) at any time, for any reason, unless and until a Railroad flagman is provided to watch for trains. Upon receipt of such thirty (30) -day notice, the Railroad Representative will determine and inform Contractor whether a flagman need be present and whether Contractor needs to implement any special protective or safety measures. If flagging or other special protective or safety measures are performed by Railroad, Railroad will bill Contractor for such expenses incurred by Railroad, unless Railroad and a federal, state or local governmental entity have agreed that Railroad is to bill such expenses to the federal, state or local governmental entity. If Railroad will be sending the bills to Contractor, Contractor shall pay such bills within thirty (30) days of Contractor's receipt of billing. If Railroad performs any flagging, or other special protective or safety measures are performed by Railroad, Contractor agrees that Contractor Is not relieved of any of its responsibilities or liabilities set forth in this Agreement. B. The rate of pay per hour for each flagman will be the prevailing hourly rate in effect for an eight -hour day for the class of flagmen used during regularly assigned hours and overtime in accordance with Labor Agreements and Schedules in effect at the time the work is performed. In addition to the cost of such labor, a composite charge for vacation, holiday, health and welfare, supplemental sickness, Railroad Retirement and unemployment compensation, supplemental pension, Employees Liability and Property Damage and Administration will be included, computed on actual payroll. The composite charge will be the prevailing composite charge in effect at the time the work is performed. One and one -half times the current hourly rate is paid for overtime, Saturdays and Sundays, and two and one -half times current hourly rate for holidays. Wage rates are subject to change, at any time, by law or by agreement between Railroad and its employees, and may be retroactive as a result of negotiations or a ruling of an authorized governmental agency. Additional charges on labor are also subject to change. If the wage rate or additional charges are changed, Contractor (or the governmental entity, as applicable) shall pay on the basis of the new rates and charges. C. Reimbursement to Railroad will be required covering the full eight -hour day during which any flagman is furnished, unless the flagman can be assigned to other Railroad work during a portion of such day, in which event reimbursement will not be required for the portion of the day during which the flagman is engaged in other Railroad work. Reimbursement will also be required for any day not actually worked by the flagman following the flagman's assignment to work on the project for which Railroad is required to pay the flagman and which could not reasonably be avoided by Railroad by assignment of such flagman to other work, even though Contractor may not be working during such time. When it becomes necessary for Railroad to bulletin and assign an employee to a flagging position in compliance with union collective bargaining agreements, Contractor must provide Railroad a minimum of five (5) days notice prior to the cessation of the need for a flagman. If five (5) days notice of cessation Is not given, Contractor will still be required to pay flagging charges for the five (5) day notice period required by union agreement to be given to the employee, even though flagging is not required for that period. An additional thirty (30) days notice must then be given to Railroad if flagging services are needed again after such five day cessation notice has been given to Railroad. Section 2. LIMITATION AND SUBORDINATION OF RIGHTS GRANTED A. The foregoing grant of right is subject and subordinate to the prior and continuing right and obligation of the Railroad to use and maintain its entire property including the right and power of Railroad to construct, maintain, repair, renew, use, operate, change, modify or relocate railroad tracks, roadways, signal, communication, fiber optics, or other Exhibit B Page 1 of 4 0W sWeyl 131&appdet UV l%miaosoftWndow% temporary inlemet filesbonb 01000kkaopp3fteAbom Sdrq dw eQeemwltdoo Vol. .> ol. Pg. Public Road Closure -Texas 11/01/012 Form Approved, AVP - Law wirelines, pipelines and other facilities upon, along or across any or all parts of its property, all or any of which may be freely done at any time or times by Railroad without liability to Contractor or to any other party for compensation or damages. B. The foregoing grant is also subject to all outstanding superior rights (including those in favor of licensees and lessees of Railroad's property, and others) and the right of Railroad to renew and extend the same, and is made without covenant of title or for quiet enjoyment. Section 3. NO INTERFERENCE WITH OPERATIONS OF RAILROAD AND ITS TENANTS. A. Contractor shall conduct (is operations so as not to Interfere with the continuous and uninterrupted use and operation of the railroad tracks and property of Railroad, including without limitation, the operations of Railroad's lessees, licensees or others, unless specifically authorized in advance by the Railroad Representative. Nothing shall be done or permitted to be done by Contractor at any time that would in any manner impair the safety of such operations. When not in use, Contractor's machinery and materials shall be kept at least fifty (50) feet from the centerline of Railroad's nearest track, and there shall be no vehicular crossings of Railroads tracks except at existing open public crossings. B. Operations of Railroad and work performed by Railroad personnel and delays in the work to be performed by Contractor caused by such railroad operations and work are expected by Contractor, and Contractor agrees that Railroad shall have no liability to Contractor, or any other person or entity for any such delays. The Contractor shall coordinate its activities with those of Railroad and third parties so as to avoid interference with railroad operations. The safe operation of Railroad train movements and other activities by Railroad takes precedence over any work to be performed by Contractor. Section 4. LIENS. Contractor shall pay in full all persons who perform labor or provide materials for the work to be performed by Contractor. Contractor shall not create, permit or suffer any mechanic's or materialmen's liens of any kind or nature to be created or enforced against any property of Railroad for any such work performed. CONTRACTOR SHALL INDEMNIFY AND HOLD HARMLESS RAILROAD FROM AND AGAINST ANY AND ALL LIENS, CLAIMS, DEMANDS, COSTS OR EXPENSES OF WHATSOEVER NATURE IN ANY WAY CONNECTED WITH OR GROWING OUT OF SUCH WORK DONE, LABOR PERFORMED, OR MATERIALS FURNISHED. IF CONTRACTOR FAILS TO PROMPTLY CAUSE ANY LIEN TO BE RELEASED OF RECORD, RAILROAD MAY, AT ITS ELECTION, DISCHARGE THE LIEN OR CLAIM OF LIEN AT CONTRACTOR'S EXPENSE. Section 5. PROTECTION OF FIBER OPTIC CABLE SYSTEMS. A. Fiber optic cable systems may be buried on Railroad's property. Protection of the fiber optic cable systems is of extreme Importance since any break could disrupt service to users resulting in business interruption and loss of revenue and profits. Contractor shall telephone Railroad during normal business hours (7:00 a.m. to 9:00 p.m. Central Time, Monday through Friday, except holidays) at 1-800- 336 -9193 (also a 24 -hour, 7-day number for emergency calls) to determine if fiber optic cable is buried anywhere on Railroad's property to be used by Contractor. If it is, Contractor will telephone the telecommunications company(ies) involved, make arrangements for a cable locator and, if applicable, for relocation or other protection of the fiber optic cable. Contractor shall not commence any work until all such protection or relocation (if applicable) has been accomplished. B. IN ADDITION TO OTHER INDEMNITY PROVISIONS IN THIS AGREEMENT, CONTRACTOR SHALL INDEMNIFY, DEFEND AND HOLD RAILROAD HARMLESS FROM AND AGAINST ALL COSTS, LIABILITY AND EXPENSE WHATSOEVER (INCLUDING, WITHOUT LIMITATION, ATTORNEYS' FEES, COURT COSTS AND EXPENSES) ARISING OUT OF ANY ACT OR OMISSION OF CONTRACTOR, ITS AGENTS AND /OR EMPLOYEES, THAT CAUSES OR CONTRIBUTES TO (1) ANY DAMAGE TO OR DESTRUCTION OF ANY TELECOMMUNICATIONS SYSTEM ON RAILROAD'S PROPERTY, AND /OR (2) ANY INJURY TO OR DEATH OF ANY PERSON EMPLOYED BY OR ON BEHALF OF ANY TELECOMMUNICATIONS COMPANY, AND /OR ITS CONTRACTOR, AGENTS AND /OR EMPLOYEES, ON RAILROAD'S PROPERTY. CONTRACTOR SHALL NOT HAVE OR SEEK RECOURSE AGAINST Exhibit B Page 2 of 4 c lvserslfey11313�ppdatatioca icrosonlwin ms\temporary imemet 61es\contentoW0dAu0pp9mwe11bom wing dwU apwnertl.dm Vol. /u� Pg. /a� Public Road Closure - Texas 11/01/012 Form Approved, AVP - Law RAILROAD FOR ANY CLAIM OR CAUSE OF ACTION FOR ALLEGED LOSS OF PROFITS OR REVENUE OR LOSS OF SERVICE OR OTHER CONSEQUENTIAL DAMAGE TO A TELECOMMUNICATION COMPANY USING RAILROAD'S PROPERTY OR A CUSTOMER OR USER OF SERVICES OF THE FIBER OPTIC CABLE ON RAILROAD'S PROPERTY. Section 6. PERMITS - COMPLIANCE WITH LAWS. In the prosecution of the work covered by this Agreement, Contractor shall secure any and all necessary permits and shall comply with all applicable federal, state and local laws, regulations and enactments affecting the work including, without limitation, all applicable Federal Railroad Administration regulations. Section 7. SAFETY A. Safety of personnel, property, rail operations and the public is of paramount importance in the prosecution of the work performed by Contractor. Contractor shall be responsible for initiating, maintaining and supervising all safety, operations and programs in connection with the work. Contractor shall at a minimum comply with Railroad's safety standards listed in Exhibit D, hereto attached, to ensure uniformity with the safety standards followed by Railroad's own forces. As a part of Contractor's safety responsibilities, Contractor shall notify Railroad if Contractor determines that any of Railroad's safety standards are contrary to good safety practices. Contractor shall furnish copies of Exhibit D to each of its employees before they enter the job site. B. Without limitation of the provisions of paragraph A above, Contractor shall keep the job site free from safety and health hazards and ensure that its employees are competent and adequately trained in all safety and health aspects of the job. C. Contractor shall have proper first aid supplies available on the job site so that prompt first aid services may be provided to any person injured on the job site. Contractor shall promptly notify Railroad of any U.S. Occupational Safety and Health Administration reportable injuries. Contractor shall have a nondelegable duty to control its employees while they are on the job site or any other property of Railroad, and to be certain they do not use, be under the influence of, or have in their possession any alcoholic beverage, drug or other substance that may inhibit the safe performance of any work. D. If and when requested by Railroad, Contractor shall deliver to Railroad a copy of Contractor's safety plan for conducting the work (the "Safety Plan "). Railroad shall have the right, but not the obligation, to require Contractor to correct any deficiencies in the Safety Plan. The terms of this Agreement shall control if there are any inconsistencies between this Agreement and the Safety Plan. Section 8. INDEMNITY. A. TO THE EXTENT NOT PROHIBITED BY APPLICABLE STATUTE, CONTRACTOR SHALL INDEMNIFY, DEFEND AND HOLD HARMLESS RAILROAD, ITS AFFILIATES, AND ITS AND THEIR OFFICERS, AGENTS AND EMPLOYEES ( "INDEMNIFIED PARTIES ") FROM AND AGAINST ANY AND ALL LOSS, DAMAGE, INJURY, LIABILITY, CLAIM, DEMAND, COST OR EXPENSE (INCLUDING, WITHOUT LIMITATION, ATTORNEY'S, CONSULTANT'S AND EXPERT'S FEES, AND COURT COSTS), FINE OR PENALTY (COLLECTIVELY, "LOSS ") INCURRED BY ANY PERSON (INCLUDING, WITHOUT LIMITATION, ANY INDEMNIFIED PARTY, CONTRACTOR, OR ANY EMPLOYEE OF CONTRACTOR OR OF ANY INDEMNIFIED PARTY) ARISING OUT OF OR IN ANY MANNER CONNECTED WITH (1) ANY WORK PERFORMED BY CONTRACTOR, OR (11) ANY ACT OR OMISSION OF CONTRACTOR, ITS OFFICERS, AGENTS OR EMPLOYEES, OR (III) ANY BREACH OF THIS AGREEMENT BY CONTRACTOR. B. THE RIGHT TO INDEMNITY UNDER THIS SECTION 8 SHALL ACCRUE UPON OCCURRENCE OF THE EVENT GIVING RISE TO THE LOSS, AND SHALL APPLY REGARDLESS OF ANY NEGLIGENCE OR STRICT LIABILITY OF ANY INDEMNIFIED PARTY, EXCEPT WHERE THE LOSS IS CAUSED BY THE SOLE ACTIVE NEGLIGENCE OF AN INDEMNIFIED PARTY AS ESTABLISHED BY THE FINAL JUDGMENT OF A COURT OF Exhibit B Page 3 of 4 Ousem%fey11318teppdaMa owIWIUOsolt \windowsltempofary intemetflealmn tantatlWkVnopp3PtwNDam e14lnp dmm aprwnN. Vol. Pr, Public Road Closure - Texas 11/01/012 Form Approved, AVP - Law COMPETENT JURISDICTION. THE SOLE ACTIVE NEGLIGENCE OF ANY INDEMNIFIED PARTY SHALL NOT BAR THE RECOVERY OF ANY OTHER INDEMNIFIED PARTY. C. CONTRACTOR EXPRESSLY AND SPECIFICALLY ASSUMES POTENTIAL LIABILITY UNDER THIS SECTION 8 FOR CLAIMS OR ACTIONS BROUGHT BY CONTRACTOR'S OWN EMPLOYEES. CONTRACTOR WAIVES ANY IMMUNITY IT MAY HAVE UNDER WORKER'S COMPENSATION OR INDUSTRIAL INSURANCE ACTS TO INDEMNIFY RAILROAD UNDER THIS SECTION 8. CONTRACTOR ACKNOWLEDGES THAT THIS WAIVER WAS MUTUALLY NEGOTIATED BY THE PARTIES HERETO. D. NO COURT OR JURY FINDINGS IN ANY EMPLOYEE'S SUIT PURSUANT TO ANY WORKER'S COMPENSATION ACT OR THE FEDERAL EMPLOYERS' LIABILITY ACT AGAINST A PARTY TO THIS AGREEMENT MAY BE RELIED UPON OR USED BY CONTRACTOR IN ANY ATTEMPT TO ASSERT LIABILITY AGAINST RAILROAD. E. THE PROVISIONS OF THIS SECTION 8 SHALL SURVIVE THE COMPLETION OF ANY WORK PERFORMED BY CONTRACTOR OR THE TERMINATION OR EXPIRATION OF THIS AGREEMENT. IN NO EVENT SHALL THIS SECTION 8 OR ANY OTHER PROVISION OF THIS AGREEMENT BE DEEMED TO LIMIT ANY LIABILITY CONTRACTOR MAY HAVE TO ANY INDEMNIFIED PARTY BY STATUTE OR UNDER COMMON LAW. Section 9. RESTORATION OF PROPERTY. In the event Railroad authorizes Contractor to take down any fence of Railroad or in any manner move or disturb any of the other property of Railroad in connection with the work to be performed by Contractor, then in that event Contractor shall, as soon as possible and at Contractor's sole expense, restore such fence and other property to the same condition as the same were in before such fence was taken down or such other property was moved or disturbed. Contractor shall remove all of Contractor's tools, equipment, rubbish and other materials from Railroad's property promptly upon completion of the work, restoring Railroad's property to the same state and condition as when Contractor entered thereon. Section 10. WAIVER OF DEFAULT. Waiver by Railroad of any breach or default of any condition, covenant or agreement herein contained to be kept, observed and performed by Contractor shall in no way impair the right of Railroad to avail itself of any remedy for any subsequent breach or default. Section 11. MODIFICATION - ENTIRE AGREEMENT. No modification of this Agreement shall be effective unless made in writing and signed by Contractor and Railroad. This Agreement and the exhibits attached hereto and made a part hereof constitute the entire understanding between Contractor and Railroad and cancel and supersede any prior negotiations, understandings or agreements, whether written or oral, with respect to the work to be performed by Contractor. Section 12. ASSIGNMENT - SUBCONTRACTING. Contractor shall not assign or subcontract this Agreement, or any interest therein, without the written consent of the Railroad. Contractor shall be responsible for the acts and omissions of all subcontractors. Before Contractor commences any work, the Contractor shall, except to the extent prohibited by law; (1) require each of its subcontractors to include the Contractor as "Additional Insured" in the subcontractor's Commercial General Liability policy and Business Automobile policies with respect to all liabilities arising out of the subcontractor's performance of work on behalf of the Contractor by endorsing these policies with ISO Additional Insured Endorsements CG 20 26, and CA 20 48 (or substitute forms providing equivalent coverage; (2) require each of its subcontractors to endorse their Commercial General Liability Policy with "Contractual Liability Railroads" ISO Form CG 24 17 10 01 (or a substitute form providing equivalent coverage) for the job site; and (3) require each of its subcontractors to endorse their Business Automobile Policy with "Coverage For Exhibit B Page 4 of 4 ulusersVeyil3l81 ppdal VOoakmicrosoftlwlMows \temporary intemet Gle slcontent,oWooklusopp3Blwellborn siding dosve agreamenldoc Vol. pg._ ��� Public Road Closure - Texas 11/01/012 Form Approved, AVP - Law Certain Operations In Connection With Railroads" ISO Form CA 20 70 10 01 (or a substitute form providing equivalent coverage) for the job site. Exhibit B Page 5 of 4 c\us Veyll3l teppdaMa oca =soMw4ndO s \tomporary Inlemelfllesbontwt.ou lookWwpp3Mwellb siding dmure agreementdoc Public Road Closure - Texas 11/01/012 Form Approved, AVP - Law EXHIBIT C TO CONTRACTOR'S RIGHT OF ENTRY AGREEMENT Union Pacific Railroad Company Insurance Provisions For Contractor's Right of Entry Agreement Contractor shall, at its sole cost and expense, procure and maintain during the course of the Project and until all Project work on Railroad's property has been completed and the Contractor has removed all equipment and materials from Railroad's property and has cleaned and restored Railroad's property to Railroad's satisfaction, the following insurance coverage: A. Commercial General Liability insurance. Commercial general liability (CGL) with a limit of not less than $5,000,000 each occurrence and an aggregate limit of not less than $10,000,000. CGL insurance must be written on ISO occurrence form CG 00 01 12 04 (or a substitute form providing equivalent coverage). The policy must also contain the following endorsement, which must be stated on the certificate of insurance: • Contractual Liability Railroads ISO form CG 24 17 10 01 (or a substitute form providing equivalent coverage) showing "Union Pacific Railroad Company Property" as the Designated Job Site. • Designated Construction Project(s) General Aggregate Limit ISO Form CG 25 03 03 97 (or a substitute form providing equivalent coverage) showing the project on the form schedule. B. Business Automobile Coverage insurance. Business auto coverage written on ISO form CA 00 01 10 01 (or a substitute form providing equivalent liability coverage) with a combined single limit of not less $5,000,000 for each accident and coverage must include liability arising out of any auto (including owned, hired and non -owned autos). The policy must contain the following endorsements, which must be stated on the certificate of insurance: • Coverage For Certain Operations In Connection With Railroads ISO form CA 20 70 10 01 (or a substitute form providing equivalent coverage) showing "Union Pacific Property" as the Designated Job Site. • Motor Carrier Act Endorsement - Hazardous materials clean up (MCS -90) if required by law. C. Workers' Compensation and Employers' Liability insurance. Coverage must include but not be limited to: • Contractor's statutory liability under the workers' compensation laws of the State of Texas. • Employers' Liability (Part B) with limits of at least $500,000 each accident, $500,000 disease policy limit $500,000 each employee. If Contractor is self- insured, evidence of state approval and excess workers compensation coverage must be provided. Coverage must include liability arising out of the U. S. Longshoremen's and Harbor Workers' Act, the Jones Act, and the Outer Continental Shelf Land Act, if applicable. The policy must contain the following endorsement, which must be stated on the certificate of insurance: • Alternate Employer endorsement ISO form WC 00 03 01 A (or a substitute form providing equivalent coverage) showing Railroad in the schedule as the alternate employer (or a substitute form providing equivalent coverage). D. Railroad Protective Liability insurance. Contractor must maintain "Railroad Protective Liability" (RPL) insurance written on ISO occurrence form CG 00 35 12 04 (or a substitute form providing equivalent coverage) on behalf of Railroad as named insured, with a limit of not less than $2,000,000 per occurrence and an aggregate of $6,000,000. The definition of "JOB LOCATION" and "WORK" on the declaration page of the policy shall refer to this Agreement and shall describe all WORK or OPERATIONS performed under this Agreement. Contractor shall Exhibit C Page 1 Vol. �2 %J` pg. �3/ Public Road Closure -Texas 11/01/012 Form Approved, AVP - Law provide this Agreement to Contractor's insurance agent(s) and/or broker(s) and Contractor shall instruct such agent(s) and /or broker(s) to procure the insurance coverage required by this Agreement. A BINDER STATING THE POLICY IS IN PLACE MUST BE SUBMITTED TO RAILROAD BEFORE THE WORK MAY COMMENCE AND UNTIL THE ORIGINAL POLICY IS FORWARDED TO UNION PACIFIC RAILROAD. E. Umbrella or Excess insurance. If Contractor utilizes umbrella or excess policies, these policies must "follow Form" and afford no less coverage than the primary policy. F. Pollution Liability insurance. Pollution liability coverage must be included when the scope of the work as defined in the Agreement includes installation, temporary storage, or disposal of any "hazardous" material that is injurious in or upon land, the atmosphere, or any watercourses; or may cause bodily injury at any time. If required, coverage may be provided in separate policy form or by endorsement to Contractors CGL or RPL. Any form coverage must be equivalent to that provided in ISO form CG 24 15 "Limited Pollution Liability Extension Endorsement' or CG 28 31 "Pollution Exclusion Amendment" with limits of at least $5,000,000 per occurrence and an aggregate limit of $10,000,000. If the scope of work as defined in this Agreement includes the disposal of any hazardous or non - hazardous materials from the job site, Contractor must furnish to Railroad evidence of pollution legal liability insurance maintained by the disposal site operator for losses arising from the insured facility accepting the materials, with coverage in minimum amounts of $1,000,000 per loss, and an annual aggregate of $2,000,000. Other Requirements G. All policy(ies) required above (except workers compensation and employers liability) must include Railroad as "Additional Insured" using ISO Additional Insured Endorsements CG 20 26, and CA 20 48 (or substitute forms providing equivalent coverage). The coverage provided to Railroad as additional insured shall, to the extent provided under ISO Additional Insured Endorsement CG 20 26, and CA 20 48 provide coverage for Railroad's negligence whether sole or partial, active or passive, and shall not be limited by Contractors liability under the indemnity provisions of this Agreement. H. Punitive damages exclusion, if any, must be deleted (and the deletion indicated on the certificate of insurance), unless the law governing this Agreement prohibits all punitive damages that might arise under this Agreement. I. Contractor waives all rights of recovery, and its insurers also waive all rights of subrogation of damages against Railroad and its agents, officers, directors and employees. This waiver must be stated on the certificate of insurance. J. Prior to commencing the work, Contractor shall furnish Railroad with a certificate(s) of insurance, executed by a duly authorized representative of each insurer, showing compliance with the insurance requirements in this Agreement. K. All insurance policies must be written by a reputable insurance company acceptable to Railroad or with a current Best's Insurance Guide Rating of A- and Class VII or better, and authorized to do business in the State of Texas. L. The fact that insurance is obtained by Contractor or by Railroad on behalf of Contractor will not be deemed to release or diminish the liability of Contractor, including, without limitation, liability under the indemnity provisions of this Agreement. Damages recoverable by Railroad from Contractor or any third parry will not be limited by the amount of the required insurance coverage. Exhibit C Page 2 cMUentteyil31Btnppdal W.aftm c sof k.ih d.v temporary hwm fileskontent.odb*\usopp3fN"1b siding do"e agreem.rx c 1,3 0 Public Road Closure -Texas 11/01/012 Form Approved, AVP - Law EXHIBIT D TO CONTRACTOR'S RIGHT OF ENTRY AGREEMENT MINIMUM SAFETY REQUIREMENTS The term "employees" as used herein refer to all employees of Contractor as well as all employees of any subcontractor or agent of Contractor. Clothing A. All employees of Contractor will be suitably dressed to perform their duties safely and in a manner that will not interfere with their vision, hearing, or free use of their hands or feet. Specifically, Contractor's employees must wear: (i) Waist - length shirts with sleeves. (ii) Trousers that cover the entire leg. If flare - legged trousers are worn, the trouser bottoms must be tied to prevent catching. (iii) Footwear that covers their ankles and has a defined heel. Employees working on bridges are required to wear safety -toed footwear that conforms to the American National Standards Institute (ANSI) and FRA footwear requirements. B. Employees shall not wear boots (other than work boots), sandals, canvas -type shoes, or other shoes that have thin soles or heels that are higher than normal. C. Employees must not wear loose or ragged clothing, neckties, finger rings, or other loose jewelry while operating or working on machinery. II. Personal Protective Equipment Contractor shall require its employees to wear personal protective equipment as specified by Railroad rules, regulations, or recommended or requested by the Railroad Representative. (i) Hard hat that meets the American National Standard (ANSI) Z89.1 — latest revision. Hard hats should be affixed with Contractor's company logo or name. (ii) Eye protection that meets American National Standard (ANSI) for occupational and educational eye and face protection, Z87.1 — latest revision. Additional eye protection must be provided to meet specific job situations such as welding, grinding, etc. (iii) Hearing protection, which affords enough attenuation to give protection from noise levels that will be occurring on the job site. Hearing protection, in the form of plugs or muffs, must be worn when employees are within: • 100 feet of a locomotive or roadway /work equipment • 15 feet of power operated tools • 150 feet of jet blowers or pile drivers • 150 feet of retarders in use (when within 10 feet, employees must wear dual ear protection — plugs and muffs) (iv) Other types of personal protective equipment, such as respirators, fall protection equipment, and face shields, must be worn as recommended or requested by the Railroad Representative. Vol.. pg. /3� Public Road Closure - Texas 11/01/012 Form Approved, AVP - Law III. On Track Safety Contractor is responsible for compliance with the Federal Railroad Administration's Roadway Worker Protection regulations — 49CFR214, Subpart C and Railroad's On -Track Safety rules. Under 49CFR214, Subpart C, railroad contractors are responsible for the training of their employees on such regulations. In addition to the instructions contained in Roadway Worker Protection regulations, all employees must: (i) Maintain a distance of twenty-five (25) feet to any track unless the Railroad Representative is present to authorize movements. (ii) Wear an orange, reflectorized workwear approved by the Railroad Representative. (iii) Participate in a job briefing that will specify the type of On -Track Safety for the type of work being performed. Contractor must take special note of limits of track authority, which tracks may or may not be fouled, and clearing the track. Contractor will also receive special instructions relating to the work zone around machines and minimum distances between machines while working or traveling. IV. Equipment A. It is the responsibility of Contractor to ensure that all equipment is in a safe condition to operate. If, in the opinion of the Railroad Representative, any of Contractor's equipment is unsafe for use, Contractor shall remove such equipment from Railroad's property. In addition, Contractor must ensure that the operators of all equipment are properly trained and competent in the safe operation of the equipment. In addition, operators must be: Familiar and comply with Railroad's rules on IockouUtagout of equipment. Trained in and comply with the applicable operating rules if operating any by -rail equipment on- track. Trained in and comply with the applicable air brake rules if operating any equipment that moves rail cars or any other railbound equipment. B. All self - propelled equipment must be equipped with a first -aid kit, fire extinguisher, and audible back -up warning device. C. Unless otherwise authorized by the Railroad Representative, all equipment must be parked a minimum of twenty -five (25) feet from any track. Before leaving any equipment unattended, the operator must stop the engine and properly secure the equipment against movement. D. Cranes must be equipped with three orange cones that will be used to mark the working area of the crane and the minimum clearances to overhead powerlines. V. General Safety Requirements A. Contractor shall ensure that all waste is properly disposed of in accordance with applicable federal and state regulations. B. Contractor shall ensure that all employees participate in and comply with a job briefing conducted by the Railroad Representative, if applicable. During this briefing, the Railroad Representative will specify safe work procedures, (including On -Track Safety) and the potential hazards of the job. If any employee has any questions or concerns about the work, the employee must voice them during the job briefing. Additional job briefings will be conducted during the work as conditions, work procedures, or personnel change. C. All track work performed by Contractor meets the minimum safety requirements established by the Federal Railroad Administration's Track Safety Standards 49CFR213. Vol. _ Pg. / & Public Road Closure - Texas 11/01/012 Form Approved, AVP - Law D. All employees comply with the following safety procedures when working around any railroad track: (i) Always be on the alert for moving equipment. Employees must always expect movement on any track, at any time, in either direction. (ii) Do not step or walk on the top of the rail, frog, switches, guard rails, or other track components. (iii) In passing around the ends of standing cars, engines, roadway machines or work equipment, leave at least 20 feet between yourself and the end of the equipment. Do not go between pieces of equipment of the opening is less than one car length (50 feet). (iv) Avoid walking or standing on a track unless so authorized by the employee in charge. (v) Before stepping over or crossing tracks, look in both directions first. (vi) Do not sit on, lie under, or cross between cars except as required in the performance of your duties and only when track and equipment have been protected against movement. E. All employees must comply with all federal and state regulations concerning workplace safety. Vol. Pg, -1.�L i7 BRAZOS V 9 9 FY -2015 HSGP Brazos Valley Council of Governments Homeland Security Advisory Council (HSAC) Project Sub - Committee Cale Teeter Homeland Security Senior Planner 12/19/2014 BRAZOS VALLEY I Brazos Valley Council of Governments FY -2015 Homeland Security Grant Program Y Project Application and Scoring Packet 22 December 2014 Project Sub - Committee Introduction Page 2 Sub - Committee Scoring Guidance Page 3 -6 Methodology for Scoring Page 7 -8 Application Proposal Blank Form Page 9 -16 Blank Project Score -Sheet Form Page 17 -18 2014 Investment Guidance Appendix A Please note the 2015 Guidance Letter has not been released however it is anticipated that it will not change based on the SAA conference call. Final Ranking Spread Sheet 2015 Appendix B Scoring Worksheet Ranking 2015 Appendix C Vol. ? pg. -- N F �_ k���' Brazos Valley Council of Governments FY -2015 Homeland Security Grant Program Project Sub - Committee Members Shelly Butts Emergency Management Coordinator Madison County, Texas Kevin Deramus Interim Emergency Management Coordinator Washington County, Texas Chuck Frazier Emergency Management Coordinator Brazos County, Texas David Lilly Emergency Management Coordinator Grimes County, Texas Bill Huggins Emergency Management Coordinator Robertson County, Texas David Bagley Emergency Management Coordinator Burleson County, Texas Bob Hickman Emergency Management Coordinator Leon County, Texas Vol. 02_%'5� Pg. /�� 13RAZOS VALLEY I Brazos Valley Council of Governments 4��7FY -2015 Homeland Security Grant Program HSAC Sub - Committee Scoring Process Guidance The Brazos Valley HSAC Project's Sub - Committee will convene 9:00 AM on Monday, 26 January 2015 in the BVCOG Brazos Room A to score, prioritize, and recommend funding allocations. The scoring process, aligned with the BVCOG Homeland Security Methodology, identifies the sequential steps to ensure a fair, equal, and non -bias process to achieve the best results that supports the Brazos Valley Region. Applications - Jurisdictions will submit completed & signed applications to Homeland Security (ILLS) Planner on the "Homeland Security Grant Program FY 2015 Application for Funding" application page form no later than 5:00 PM on Thursday, 22 January 2015. Applications received after that time will be deemed ineligible. Incomplete applications maybe disqualified or referred for scoring that maybe ranked low by the sub - committee. Applications can be received by email, dropped off, or mailed to the BVCOG, email is the preferred method. The applications will be time stamped based on receipt. The HLS Planner will package application, and submit to each scorer for their review no later than 3:00 PM on Friday, 23 January 2015. Also included in the package will be the "FY2015- Homeland Security Grant Projects Application Review & Rating Instrument " Scoring — Eligible Project Sub - Committee scorers will use the "FY2015- Homeland Security Grant Projects Application Review & Rating Instrument" to score each project application. The form is a tool for assessing each project to enable each individual scorer to prioritize projects. Project Sub - Committee scorers are ineligible to score projects that have a conflict of interest and will not be considered in scoring averages. The maximum number of points allowed per project is (60). The scoring scale identifies the highest score as ranking 1 and sequential scores will be ranked in order. In case of a tie, the scorer will determine the ranking priority. Project Prioritization — The scorer will prioritize (rank order) projects on the `Proposed FY -2105 HSGP Funding Allotment Worksheet" based on the scores from the FY2015- Homeland Security Grant Projects Application Review & Rating Instrument. These sheets will be collected by BVCOG Staff, along with one additional non - scorer 26 January 2015 and tabulated for a final Rank Prioritized Order. Prioritization Formula - The final ranking (prioritization) process utilizes the ranking per scorer as its individual value and then divided by the number of scorers. The lowest number will Cf R BRAZOS VALLEY Brazos Valley Council of Governments R fir_ FY -2015 Homeland Security Grant Program HSAC Sub - Committee Scoring Process Guidance receive the highest ranking value. (Example: Project EOC headsets- Brazos priority-5; Burleson priority-10; Grimes priority-7; Leon priority-4; Madison priority-7; Robertson priority -1; Washington priority-6/ Total points = 41 divide by 7 scorers = 5.86. Another project, bulldozer, scored 4.3 so bulldozer is priority l and EOC headsets priority 2). Final Sorted Rank Order & Funding Allocation Form - the HSAC Project sub - committee will approve or disapprove the ranking form that lists the projects in rank order, with #1 being the highest priority, and the lowest priority being listed last. Should the sub - committee disapprove of the final ranking, quorum must be met by the sub - committee to make a change to the project rankings. There is no limit to the number of projects on the form. The project sub - committee will include the recommended funding amount for both SHSP and LETPA respectively. Projects must be 100% SHSP or 100% LETPA (No "split" funding). Consider the fact that at least 25% of our actual award must be LETPA. It can be more than 25 %, but no less than that. The project sub - committee will collectively determine the funding recommendation for each project. The sub - committee will motion to approve project rankings and funding allocations. Once the final scoring document is placed in proper format, the information will be reviewed and validated by BVCOG Staff and provide a copy to the Project Sub - committee chair. The project sub - committee chair will present the project recommendations to the HSAC (Homeland Security Advisory Committee) at the monthly meeting scheduled for Wednesday, 28 January 2015 at 1:30 PM. This will be an "action item" on the agenda. Once the actual award amount is received from the SAA, projects will be submitted in the final ranked order as approved by the BVCOG Board of Directors, along with the recommended funding. Those ranked projects will be funded in order until the grant funds are completely allocated. All ranked projects not funded and approved by Project Sub - Committee, HSAC, and Board of Directors will remain in reserve in the event additional funding is received, or in the event a funded project is withdrawn or otherwise disqualified by the SAA. Vol. a rSJ- ¢ 9 -� BRAZOS VALLEY Brazos Valley Council of Governments FY -2015 Homeland Security Grant Program M`\ I M HSAC Sub - Committee Scoring Process Guidance Timeline • 22 December 2014 @ 3:00 PM: Applications will be sent out to all EMC's for distribution to eligible jurisdictions for processing • 22 January 2015 @ 5:00 PM: All completed project applications due back to BVCOG • 23 January 2015 @ 3:00 PM: All projects will be packaged & sent to each member of the project sub - committee for scoring preparation • 26 January 2015, 2015 @ 9:00 AM: Project Sub - Committee to meet & score projects • 28 January, 2015 @ 1:30 PM: Project sub - committee chair will present the scored project recommendation to the HSAC for approval • 29 January 2015 @9:00 AM: Approved HSAC project recommendations will be placed on BVCOG Board agenda • 11 February 2015 @ 1:30 PM: BVCOG Board of Directors meeting to discuss projects • 28 February 2015 @ 5:00 PM: Projects must be entered to the SAA. Vol. /5 — pg. /5�2 _. BRAZOS VALLEY of Brazos Valley Council of Governments FY -2015 Homeland Security Grant Program HSAC Sub - Committee Scoring Process Guidance This chart graphically depicts the project application process from inception (bottom) to final submission to the SAA (Top). Once the actual grant award is received from the SAA, projects will be submitted to the SAA for funding review and final approval. Important! LETPA & SHSP Projects must be separated. They cannot be "split- funded" as in the past. We must have a minimum of 25% of our total award in the "LETPA" category. We probably will not know the amount of the award prior to scoring, so focus should be placed on LETPA project funding. Note: On 11 December 2014, the COG received guidance during the SAA conference call pertaining to preliminary grant guidance. Projects must be submitted to the SAA no later than close of business on 28 February 2015. Additionally, all submissions must contain the Eligibility Certification Form. L__ -_ ._.____- 1 BRAZOSUALLEY Brazos Valley Council of Governments FY -2015 Homeland Security Grant Program �4 Scoring Methodology BVCOG will convene a project sub - committee of the Homeland Security Advisory Committee (HSAC), comprised of a representative from each county within the seven county region. However, in extreme circumstances, this methodology may be modified with approval by the Brazos Valley Homeland Security Advisory Committee (HSAC), or the BVCOG Board of Directors. Typically, the representatives are the jurisdictional emergency management coordinators since they are well- versed in what the risks and needs are within their respective jurisdictions. However, any member of the HSAC could be chosen to serve on the sub- committee. Upon receipt of state grant guidance, the sub - committee will convene to determine regional priorities for core capabilities based on an evaluation of threat and hazard assessments and capability gaps reflected in the region's HSSP, IB, SPR (Homeland Security Strategic Plan, Information Bulletins, Statewide Preparedness Report) input, any regional mitigation plans, and the RICP (Regional Interoperable Communications Plan). The sub - committee will solicit non- voting representatives from each eligible jurisdiction to present their respective project(s) in writing, along with requested funding amount, to the sub - committee for review and evaluation. Any discussion will be internal within the sub - committee itself and is only for the purpose of clarification of what is written in the application. Project presenters (applicants) will be allowed to be queried or respond to questions of the sub - committee. The project sub - committee will weigh the written project application as the primary criteria. Applicants may be questioned on clarification of portions of the application. The sub - committee will then prioritize (rank- order) applications from jurisdictions based on alignment with regional, state, and federal priorities, potential impact in reducing/preventing terrorism and/or natural all- hazards risks throughout the region, identifying potential gaps, along with overall negative impact if project is not funded. Each county within BVCOG shall only have one (1) vote. During the project ranking process, the project sub - committee may recommend adjustments to the application requested funding amount of each respective project. Each jurisdiction may submit more than one project, but is encouraged to submit only the top two or three projects of their choice. All projects should serve to enhance the region's preparedness and security, not just the security of the requesting jurisdiction. Furthermore, strategic placement of some assets around the region will ensure the availability of those resources in case of a disaster. Sub - committee members will use a predefined Ranking and Funding Worksheet to compile and prioritize (rank- order) projects with requested & adjusted (if any) funding allocations. At the end of the presentations, the Ranking and Funding Worksheets will be collected and averaged to cl- U13RAZOSVALLEY Brazos Valley Council of Governments FY -2015 Homeland Security Grant Program develop a master list. A sub - committee member must abstain from assessing or voting on a project from their jurisdiction. BVCOG staff, in addition to a non - partial HSAC member will assist in the tabulations. Once tabulated, the projects will be presented in order of priority to the sub - committee for any further discussions and approval. The sub - committee's approved project priority list will then be presented to the HSAC (Homeland Security Advisory Committee) to review and ensure compliance with eligibility & the methodology process. Subsequently, HSAC's final recommendation will be submitted to the BVCOG Board of Directors for review and approval contingent upon receipt of the final grant allocation from the SAA (State Administrative Agency) to the COG. Should the BVCOG Board of Directors disagree with the HSAC recommendations, the board may request further research on existing project(s) or request additional project(s) in which the proposal is returned to the HSAC Project Sub - Committee for reevaluation, or the BVCOG Board may overturn the funding recommendations and priority ranking, thereby rendering a final revised regional funding recommendation. Once the projects are ranked, finalized and approved by the BVCOG Board of Directors, the information will be placed in the proper format for submission, along with any required or requested support documentation, to the State Administrative Agency (SAA) for final review, approval, and allocation dissemination. At the present time, BVCOG does not utilize a formal funding formula whereby funding would be allocated to counties and municipalities based solely on factors such as population, economic impact, alternative funding available, and mitigation plan. However, many of these risk - related issues are considered by the members of the sub - committee when scoring projects. Projects must typically reflect a regional benefit and those criteria must be identified with the original project proposal. The Homeland Security Advisory Committee meets regularly on the fourth Wednesday monthly. The BVCOG Board of Directors meets on the second Wednesday monthly. Special meetings may be called as necessary. c2 /_�� i ;sW * BRAZOS VALLEY I Brazos Valley Council of Governments FY -2015 Homeland Security Grant Program FY 2015 Application for Funding Applicant / Jurisdiction Name: Brazos County Project Title: WebEOC Requested Amount for Project: $ 20,000 Division or Unit to Administer the Project: Brazos County Emergency Management Point of Contact: Chuck Frazier Title: Emergency Management Coordinator Address Line 1: 110 N. Main Street; Suite 100 City/State/Zip: Bryan, TX 77802 Phone Number: 979 -821 -1010 Email: cfrazieraa brazoscountvtx.zov Agency DUNS #: 052960341 1. New or Existing Project: ❑ New Project X Existing Project 2. Is this proiect part of a multi - jurisdiction project? X Yes ❑ No Notes: * see notes page 3. Please select one or more reeional priorities that your project addresses: ❑ Improve Interoperable Communications X Enhance Intelligence and Information Sharing ❑ State, Regional, or Local Planning ❑ Enhance CBRNE Detection / WMD / HAZMAT Response & Decontamination Voi_ "2 /S pg /�i BRAZOS VALLEY Brazos Valley Council of Governments ;� 4_7� FY -2015 Home and Security Grant Program 4. Does this Proiect enhance regional Preparedness? X Yes ❑ No Notes: * see notes page * 5. Will this project improve your jurisdiction's capabilities to prevent and respond to all hazard events? X Yes ❑ No Notes: * see notes page 6. Will local/reeional law enforcement agencies benefit from all or part of this Proiect? X Yes ❑ No 7. Proiect Scalability: Please select whether this project is being done as a single component or in phases ❑ One -time project X Phased Project (Describe previous funding in "Notes" field) Notes: * see notes page * 8. Does this Proiect depend on full funding? X Yes ❑ No /5 pg, /�_ 10 BRAZOS VALLEY I Brazos Valley Council of Governments # '7 FY -2015 Homeland Security Grant Program ,a of 9. Risk Assessment Justification for this oroiect: Criteria Rank Threat: What is the likelihood of an attack occurring? (Unlikely = 1; Very Likely = 10) 6 Vulnerability: What is the relative exposure to an attack? (Little or no exposure = 1; Very vulnerable = 10 8 Consequences: What is the expected impact of an attack? (No significant effects = 1; Major effects =10 10 Total Risk 24 10. Local Matching Funds: It is possible that matching funds —non federal —may be required for FY 2015. This match should be 20 -25% of the award. Check the box to affirm that your jurisdiction understands that this grant may be contingent upon your ability to provide matching funds. X Yes 11. Disciplines Involved in this oroiect: Please indicate the estimated percentage offunds expected to be allocated in each discipline. Use all disciplines that apply, must equal 100 %. Discipline Percentage of Project S Agriculture Law Enforcement 30 Emergency Medical Services – Non -Fire Based Emergency Medical Services – Fire Based Fire Service 30 Hazardous Materials Public Works Public Safety Communications Health Care Emergency Management Agency 40 Public Health Government Administrative C ber Security Not for Profit / Non - Profit Regional Transit System 11 Vol. /�J_ Pg. /�% R BRAZOS VALLEY I Brazos Valley Council of Governments ` r FY -2015 Homeland Security Grant Program Notes Page # 2 All counties in the BVCOG Region utilize the Brazos County WebEOC server. # 4 Provides for increased situational awareness in the BVCOG Region. # 5 Yes, by providing increased information sharing and situational awareness between the ICP and the EOC, as well as between counties within the BVCOG Region. # 7 This is an annual software subscription for an existing project that we are attempting to enhance, improve and expand to more agencies throughout the BVCOG Region. 12 Vol. A-45, pg. IV&e a en Brazos Valley Council of Governments FY -2015 Homeland Security Grant Program 12. Problem Statement / Supporting Information: Identify the gap or shortfall this project will address, and how will it meet the desired capabilities? Is the project realistic and attainable during the grant period? Provide any statistical data you may have to support the need for this project. This project will improve situational awareness and provide for a common operating picture throughout the region. It is also the preferred way to request State of Texas resources through the DDC during a disaster. 13. Project Activities Information Selected Project Activities: (Tentative) ACTIVITY DESCRIPTION TIMELINE Submit Projects Regional Projects to BVCOG / PSP 1/23/2015 Enter Regional Projects Enter All Projects into SPARS (COG will Enter Projects) TBD by SAA Enter Project Milestones Project milestones or proposed process schedule TBD by SAA Reporting Quarterly Reports in SPARS Quarterly Federal /State Updates Monitor for information and/or action item requests As Needed Budget Prepare & Maintain Project Management Oversight/Budget TBD Training/Instruction Provide Training where applicable & upon request TBD Manage Project Manage all project reports until closure Ongoing Monitor Project Closure Ensure all grant closure requirements are met TBD 14. Proiect Sustainability: (Brief narrative on how you will sustain this project if funded. What is your proposed or tentative budget ?) If funded at $20,000 there will be no need for any additional budgeting. Brazos County, as administrators of the system, will provide the administrator and IT support at no charge to other counties in the BVCOG Region. If there are ever major unexpected expenses, or if the project were not chosen for Homeland Security funding, Brazos County would reserve the right to charge counties who use the system on a pro -rated basis by population. 13 Vol. 13PAZOS VALLEY I Brazos Valley Council of Governments 'Y— y FY -2015 Homeland Security Grant Program of 15. Proiect Summary: (Provide a brief summary of what the project is, what is the purpose, and how will it benefit the region in general. Is the project reasonable and attainable during the grant performance period? How will it be successful in attainment of the desired capabilities ?) Project Summary Annual WebEOC software and support subscription and annual server hosting plus some administrator training. 16. Signature of Authorized Official: This signature certifies that the requester understands the requirements, procedures and deliverables, including any required matching funds, coinciding with this request for funding and has the authority to represent the governing body of this organization. The application must be signed and /or approved before the BVCOG Homeland Security Advisory Committee meets to N4xQve FY ZQUprjoects on 2§ January 2015. January 13, 2015 Authorized Signature Date Duane Peters County Judge Printed Name Title Signature of Project Manager The following person ' authorized to receive direction, manage work performed, complete and sign requ' r po d otherwise act on behalf of the jurisdiction for this project. January 13, 2015 Project Manager Signature Date Chuck Frazier Emergency Management Coordinator Printed Name Title 14 I BRAZES VALLEY Brazos Valley Council of Governments �♦ t x' FY -2015 Homeland Security Grant Program ,.+ r This Page Left Intentionally Blank 510 Brazos Valley Council of Governments FY -2015 Homeland Security Grant Program HSAC Funding Subcommittee Member: Applicant: Project: I cannot score this application due to a conflict of interest: Instructions: Based on the application and presentation, please score the applicant and project using the questions below. Please circle the score. To determine score, add the scores of all questions together. The question numbers in parenthesis refer to the question number on the applications. 1. Is the risk score realistic for the applying jurisdiction and does it support the need for this project? (Question 9) 2 4 6 8 10 No Marginal Yes 2. Is the community problem /issue to be addressed by this project clearly defined and supported by locally relevant statistical data? (Question 12) 2 4 6 8 10 Total lack of project Poorly defined & Good project Excellent project definition and data lacking data Marginal definition & supporting definition & supporting data data 3. Is the plan for sustaining the project adequate and appropriate? (Question 14) 2 4 6 8 10 Sustainability of No plan for sustaining Marginal project Is fully the project given described and appropdate 4. Does the project plan support one or more of the BVCOG Regional Priorities? (Question 3) 1 2 3 4 5 No Marginal Yea 16 l_S r A BRAZOSVALLEY Brazos Valley Council of Governments FY -2015 Homeland Security Grant Program �1 �F 5. Is the project realistic and attainable during the grant performance period? (Question 15) 2 4 6 8 10 No Marginal Yes 6. To what degree does the member believe this project will be successful in meeting the desired capabilities? (Question 15) 1 2 3 4 5 Success very unlikely Success somewhat Marginal Success is likely Success is very likely unlikely 7. Are the project costs realistic in relation to the project? (Proposed Budget) 2 4 6 8 10 No Marginal Yes COMMENTS: - TOTAL SCORE (60 possible points) Vol. l� Pg /v�3 17 � ) ) ƒ{ k \\ )!{ § | \ � § \ k ` § � § ( G ; # § + [ � Li ) ;| i)\ |�f # E !.§ §§ i 1|kak§ § \ ( � § � § \ ■ ` § � / \ i $ k M \ © \ \ � \ \ ) ;J 22§ )k} } § � k � § � \ 2 \ k f |! \)k 9 ■ \ � ! ��_ § .■ §` B Vo p g. /jTz e« ]� »k \ | E ( ! ! !/\ |�< � )2 |� | � )| ;oa (e!# k |) $! ■ &! |� ■e � � ) ) ƒ{ k \\ )!{ § | \ � § \ k ` § � § ( G ; # § + [ � Li ) ;| i)\ |�f # E !.§ §§ i 1|kak§ § \ ( � § � § \ ■ ` § � / \ i $ k M \ © \ \ � \ \ ) ;J 22§ )k} } § � k � § � \ 2 \ k f |! \)k 9 ■ \ � ! ��_ § .■ §` B Vo p g. /jTz e« ]� »k \ | E ( T O O O O 0 b 1O bl O o O O CL O uz ats 04 E. Z z C4 0 N 1e co A" T O O O O 0 b 1O bl O o O O O ill fk O�U UP 48 6; J I Vol. Pg. LL 9 >1 0 2 CL CL a! a CL ats O ill fk O�U UP 48 6; J I Vol. Pg. LL 9 >1 0 2 CL CL a! a IL AGREEMENT FOR THE PAYMENT AND USE OF BRAZOS COUNTY FUNDS BY AND BETWEEN BRAZOS VALLEY FAIR & EXPOSITION AND COUNTY OF BRAZOS, STATE OF TEXAS THE STATE OF TEXAS KNOW ALL PERSONS BY THESE PRESENTS COUNTY OF BRAZOS THIS AGREEMENT FOR THE PAYMENT AND USE OF BRAZOS COUNTY FUNDS ( "Agreement') is made and entered into by and between BRAZOS VALLEY FAIR & EXPOSITION, a Texas nonprofit corporation ( "Fair") and COUNTY OF BRAZOS, STATE OF TEXAS ( "County "), acting by and through duly authorized agents and offices, and is effective for all purposes on this October 1, 2014 ( "Effective Date'). WITNESSETH WHEREAS, the County finds a public purpose in the encouragement, promotion, and maintenance of agricultural education, science, and research; and WHEREAS, the Fair was formed for educational, scientific and charitable purposes to encourage, promote and maintain agricultural science, research, and educational functions and to provide scholarships for youth participants ( "Purpose'); and WHEREAS, the County has provided Funds (as defined herein) for the support of said Purpose; and WHEREAS, the Fair will provide educational programs and opportunities for the youth and adults of the community in the areas of agricultural science and research; and NOW, THEREFORE, for the mutual consideration stated herein, the receipt and sufficiency of which is hereby acknowledged, the Fair and County agree as follows: AGREEMENT 1. TERM. The Term of this Agreement shall be one (1) year from the Effective Date. 2. FUNDS. Fair shall be funded from certain available revenues generated pursuant to the Hotel Occupancy Tax, Texas Tax Code, Chapter 352, and shall be disbursed by the County during the Term of the Agreement. Fund disbursement shall be authorized by Hotel Occupancy Tax Committee. The County has no control or authority over the Funds and shall make no disbursements of said Funds without Hotel Occupancy Tax Committee authorization. 3. FAIR EMPLOYEES. The County shall provide salaries for three (3) full time Fair employees ( "Fair Employees ") and health insurance and other benefits equivalent to that of County employees. These Fair Employees will be treated as County employees for purposes of personnel and payroll policies and procedures. These Fair Employees are 2014 -2015 AGREEMENT FOR THE PAYMENT AND USE OF BRAZOS COUNTY FUNDS Final Page 1 1, - /�, Pg. x subject to the same statutory provisions as County employees regarding all wages and benefits. In addition to their duties as Fair Employees, they shall also be available to assist in all aspects of the operation of the Brazos County Expo. 4. PAYROLL SERVICES, The County shall provide payroll services for all Fair Employees for the Term of this Agreement, 5. OFFICES. Fair Employees shall be allocated use of office space at the Brazos County Expo Complex for the Term of this Agreement. The County may relocate Fair Employee's offices as needed at the sole discretion of the County. Utilities for Fair Employee offices shall also be provided by the County. . 6. LEGAL SERVICES. County may provide, at the County's sole discretion, general legal services for the Fair on a case by case basis. The County may cease to provide legal services at any time the County deems there to be a possible conflict of interest, or if the County determines that the legal services requested by the Fair are of a nature that is incompatible with County duties. 7. GENERAL OFFICE SUPPLIES AND EQUIPMENT. The County shall provide one (1) computer, office furniture and telephones /facsimile. 8. VEHICLES. The County shall provide one (1) vehicle to the Fair for use in conjunction with Fair activities and business. The County shall provide insurance for said vehicle at no cost to the Fair. Use of County vehicles by Fair Employees must comply with County policies on vehicle usage. 9. INFORMATION TECHNOLOGY SERVICES. The County shall provide the following Information Technology services during the Term of the Agreement: a. Internet access b. Computer hardware configuration and installation c. General troubleshooting and IT help desk services 10. EXTERNAL AUDIT REQUIREMENTS. (IF REQUESTED BY the BRAZOS COUNTY AUDITOR) The Fair agrees that County, or its designated representative, shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this Agreement. The Fair agrees to maintain such records for possible audit for a minimum of three (3) years after the termination date of this Agreement, unless a longer period of records retention is stipulated. The Fair agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. The Fair agrees that County, or its designated representative, shall further have the right to review and to copy any records and supporting documentation for prior years in which County provided funds to the Fair under prior Agreements. Any audit will be conducted by County personnel or an independent third party, as determined or agreed to by the Brazos County Commissioners Court. If the Brazos County Commissioners Court determines that the audit will be conducted by an independent third party, all costs and expenses associated with said audit will be solely paid for by the Fair. During said audit, The Fair shall require that a management letter be prepared by auditor. The management letter shall identify issues not required to be disclosed in the annual 2014 -2015 AGREEMENT FOR THE PAYMENT AND USE OF BRAZOS COUNTY FUNDS Final Page 2 o2 /5 pg. / financial report but shall state any concerns and suggestions noted during the audit. Annual financial statements (audited if available) are due to County within six (6) months of completion. 11, RECORDS. The Fair is responsible for all record keeping associated with Fair activities. The Fair shall maintain and make available for inspection by the County upon request, consistent with federal and state law, any and all records the County determines, at its sole discretion, to be necessary for the Commissioners Court of Brazos County to justify its continued participation in supporting the Fair with funding. Said records shall be retained and made available for inspection and audit by the County upon reasonable notice. The Fair shall retain all records for a period of five (5) years. 12. VENUE AND GOVERNING LAW. The validity of the Agreement and all matters pertaining thereto shall be governed and determined by the Constitution and the laws of the State of Texas. Venue for any suit filed against County shall be in Brazos County. 13. INDEMNITY. The parties hereto agree to indemnify one another for and hold one another harmless from and against all suits, claims, demands, liabilities, or actions resulting or alleged to result from the breach, violation or non - performance of the services stated herein and for any damage to any person resulting from any action or omission or negligence on the part of each party thereto. 14. SOVEREIGN IMMUNITY. The parties understand that the County does not waive or relinquish any immunity or defense on behalf of itself, officers, employees, agents, and volunteers as a result of its execution of this Agreement and the performance of the covenants contained herein. Further, the County is not responsible for any civil liability that arises from any act or omission made within the course and scope of this Agreement. The parties understand and agree that the County does not assume civil liability under any theory of law for the actions of the Fair in providing services hereunder. 15. SEVERABILITY. If any provision of this Agreement shall be held to be invalid or unenforceable for any reason, the remaining provisions shall continue to be valid and enforceable. If a court of competent jurisdiction finds that any provision of this Agreement is Invalid or unenforceable, but that by limiting such provision it may become valid and enforceable, then such provision shall be deemed to be written, construed, and enforced as so limited. 16. ENTIRE AGREEMENT. This Agreement contains the entire understanding between the parties hereto concerning the subject matter contained herein. There are no representations, agreements, arrangements or understanding, oral or written, between or among the parties hereto, relating to the subject matter of the Agreement, which are not fully expressed herein. 17. COUNTY INVOLVEMENT. The County and Fair state that to the best of their knowledge, no officer, agent, or employee of the County who exercises any function or responsibility in connection with the carrying out of this Agreement or the services to which It relates has personal interest, direct or indirect, in this Agreement. 2014 -2015 AGREEMENT FOR THE PAYMENT AND USE OF BRAZOS COUNTY FUNDS Final Page 3 18. TERMINATION. This Agreement may be terminated by either party upon thirty (30) days written notice, Such notice shall be mailed return receipt requested to the non - terminating party at the addresses listed below. 19, NOTICES. All notices to the Brazos Valley Fair & Exposition shall be sent by certified or registered mall, addressed to: Brazos Valley Fair & Exposition 200 South Texas Avenue, Suite 329 Bryan, Texas 77803 with a copy to: Fair General Manager 5827 Leonard Road Bryan, Texas 77807 All notices to County of Brazos shall be sent by certified or registered mail, addressed to; County of Brazos 200 South Texas Avenue, Suite 332 Bryan, Texas 77803 20. ACCEPTANCE OF TERMS. The signature of both parties shall evidence acceptance of these terms. [SIGNATURES TO FOLLOW ON NEXT PAGE] 2014 -2015 AGREEMENT FORTH PAYMENT AND USE OF BRAZOS COUNTY FUNDS Final Page 4 Pcg %` I Brazos Valley Fair & Exposition County of Brazos a Texas nonprofit corporation S e o s By: m Mazurki t icz, PresidY By: Duane Peters, County Judge ATTEST County Clerk, Brazos County By: 1t Karen McQueen 2014 -2015 AGREEMENT FOR THE PAYMENT AND USE OF BRAZOS COUNTY FUNDS Final Page 5 Vnl. PKS �r y TEr Brazos County or _ Purchasing Department ua. 200 SOUTH TEXAS AVE SUITE 332 BRYAN, TX 77803 PHONE (979) 361 -4290 FAX (979) 361 -4293 December 16, 2014 MrCreary, Veselka, Bragg & Allen, P.C. 700 Jeffery Way, Suite 100 Phone: 1- 800 - 369 -9000 Round Rock, Texas 78680 Email: Shelbume.Veselka @ mvbalaw.com Attn: Mr. Veselka, Re. Renewal of Contract for Collection of Delinquent Court Cast Fines and Fees Brazos County would like to exercise the renewal option for 2015 -30R, Collection of Delinquent Court Cast Fines and Fees, previously known as 2013 -10. All terms and conditions shall remain the same as previously agreed upon. The term of the renewal will be from February 1, 2015 to September 30, 2017. This renewal option is the last renewal option available. To accept the renewal option, please fill out the information and sign below. Return this letter by email to Icontreras@brazoscountytx.gov or fax to (979) 361 -4293 and then submit an original and an updated Certificate of Insurance by mail to the address listed above. Please return acceptance as soon as possible. If you have any questions, I may be reached at (979) 361 -4294. Contact Name: svv ibuff_ vtsd a Telephone: I_,�oV 3Uq_gW0 E -Mail: 5u Y l t as Q.,P m Fax: MCrCREAARRjY,,�VESELKA,`B/IRAGG && &ALLEN, P.C. Shelburne Veselka or Auptorized Representative BRAZOS GOVNTY dd 0 Duane Peters, County Judge Karid McQueen, County Cler c /Z - sy,/ Date I 15 Date 1 13116 Date I ' 1,)I. - c,?- 1,5,-- P9•_ZV 3 3 Ff tY Brazos County Purchasing Department 200 SOUTH TEXAS AVE SUITE 352 BRYAN, TX 77803 PHONE (979) 361 -4290 FAX (979) 361 -4293 December 16, 2014 MrCreary, Veselka, Bragg & Allen, P.C. 700 Jeffery Way, Suite 100 Phone: 1 -800- 369 -9000 Round Rock, Texas 78680 Email: Shelbume.Veselka @mvbalaw.com Attu: Mr. Veselka, Re., Renewal of Contract for Collection of Delinquent Court Cost Fines and Fees Brazos County would like to exercise the renewal option for 1015 -30R, Collection of Delinquent Court Cost Fines and Fees, previously known as 1013 -10. All terms and conditions shall remain the same as previously agreed upon. The term of the renewal will be from February 1, 2015 to September 30, 2017. This renewal option is the last renewal option available. To accept the renewal option, please fill out the information and sign below. Return this letter by email to Icontreras @brazoscountytx.gov or fax to (979) 361 -4293 and then submit an original and an updated Certificate of Insurance by mail to the address listed above. Please return acceptance as soon as possible. If you have any questions, I may be reached at (979) 361 -4294. Contact Name: (8UD - 3A--gwo MCCREARY, VESELKA, BRA1GGG�& ALLEN, P.C. Shelburne Veselka or Authori ed Representative S C TY Duane Peters, County Judge C Kardn McQueen, County C� Date 5 Date It 5 Date �y. d b isacash ATM LOCATION AGREEMENT This Agreement la made thdo_Le� day of Mks 12015 between the Above named Merchant, hereinafter referred to as 'MerchsnC, and Brien Cash R, LLC hereinafter mferted to as "Operator', The 'Effective Date' of the Agreement shall be the install date act forth in g3.a below Merchant and Operator (singular ° Party, plural'Pardes") hereby agree as follows: 1. NOTICES: a. Notices to either Party shall be in writing and delivered in person, by overnight delivery service, or by certified mail, return receipt requested, to the applicable Party's address below, or such address specified by the applicable Party from time to time. If to Merchant: If to opamtcrt Brice Cash 11, LLC Same as Above 3050 Post Oak Boulevard, Suite 460 Houston, Texas 77056 2. USE OF SPACE. Merchant hereby gaata to Operator the right to place m.ATM a one equt n (celkctively, the "Equipment°) on the Merchant's premises located at C.. ), with said Equipment being situated In or on the Premises in a location detenvined by Opera r end reasonably acceptable to Merchant (Merchant's approval not to be izmessonably withheld, conditioned or delayed), 3. OELIOATIONS OF OPERATOR DURING TAE TERM OF THIS AGREEMWTr a. Operator agrees to provide the Equiptnent and install the Equipment at Operator's expense, Said inetallad n shall occur no later than . LO1599F4: Upon the expiration or termination of this Agreement, Operator and /or its agent shall, with Merchant's cooperation by allowing access, de-install and remove the Equipment at Operator's expense. b. Charge ahg11 be set at $JAAA per surcharged transaction. Operator reserves the right to change the charge without notice to optlmlze tralSC or revenue. c. Operator agrees to pay Merchant the gum of $ . $O (°Fee") for each approved cash withdrawal transaction ('Surcharged Transaction`) resulting from the use and operation of the Equipment at the Premises. These Fear will be payable by the 20a of each month for the previous month. d. Operator shall provide to Merchant a customer service number for service, Inquiries, complaints, and repairs. c, operator shall stock cash and provide full maintenance on the Equipment (including the famishing or all necessary supplies). d. Operator shall not disclose any confidential information about Merchant, except as required by Network rules, law or court order. e. Operator shall comply with all posting, consumer notification and other requirements imposed by applicable law, regulations and /or "Network" rules with respect to automated tailor machine (1ATMj Surcharge, Transaction fees. Operator shah periodfcelly inspect the ATM with regard to the maintenance of the posting of consumer notifications of ATM transaction fees on the exterior of the ATM, and will Immediately, upon Ant becoming aware or any removal or defacing of any such consumer notifications on the exterior of the ATM, either itself, or by agent or by Morchaet, replace any removed or defaced exterior fee notice on the ATM with another fee notice. L Operator agrees to inaun the Equipment from damage, loss, theft or deatruetion not caused by negligence or actions of Merchant, its employees and /or agania, and Operator will obtain appropriate insurance coverage to cover same in case of such damage, loss, etc. g. At Operator's solo option, upon the damage, leas, theft or destruction of the Equipment, Operator may repair the damage to or replace the Equipment with comparable Equipment within thirty (30) days. h. Serial number of equipment placed in Merchant's preltalms is 4, TERM AND TERMINATION: a. Unlace terminated early in accordance with the provisions hereof, the term of this Agreement shall be for a period of one (1) years commencing on the Effective Date hereof. This Agreement shall be automatically renewed for the same period unless either Party notifies the other Party in writing of its intention not to renew (such written notice to be delivered no later than 60 days prior to expiration of the then current Vol. Pg._"143 term). Notwithstanding the foregoing Operator reserves the right to remove the equipment at any time on 45 days prior written notice to Merchant and either replace the Equipment or terminate this Agreement. M o, Operator may terminate this Agreement immediataly and without notice and without penalty if Operator (i1 is terminated and/ or permanently prehib ted from operating In one or mom networks for any reason or (14 for Operator to continue to operate under my network aperntlrw rules would be unsound or (di) to can us to operate It is unsafe or that may result in undue seonotafc ardsldp ar damage to the geodwfti of Operator. - 6. OBLIGATIONS OF MERCHANT DONINO TEZ TERM OF TM AGREEMENTt a. Merchant stall inatan and maintain a 110 AC electrical outlet for the exclusive use of the Equipment, and be responsible for such installation and applicable monthly expense during the Term of this Agreement b. Merchant eholl provide to Operator, and Operator's representatives, access to the Premises and EgWpment to servico the Equipment, and access to the aforementioned commectivity for maintenance r s. - •i e. Merchant Is solely responsible fm pravidtag security against theft of the Equipment at the Premises, end Operator will have no liability to Merchant for damage to the Premises in the event of thelt or damage to the Equipment. 61 OTHMAGREEMEMt a. At all times during the term of this Agreement, the Equipment installed on the Premises (and the contents thereof or therein) shall remain the property of the Operator, shall be considered Manuel property of the Operator, shall not be subject to liens, mortgages, or other encumbrances covering the Premises, and shalt not be deemed to be attached to, or constitute a part of, the Premises, Merchant agrees at to handle or mova the Equipment without receiving express written permission from Operator. Operator may remove the Equipment at any time without any recourse from, or liabMty to, Merchant, - and replace it with other Equipment. c. During the term of this Agrecment, the Operator reserves the right to ad(uat ATM Surcharge Transaction fete at Its discretion due to outside forces, network chares, wmpeddon, new regulations, or diminished returns. d. The sole obligation of Operator is to perform its dudes and responsibilities as stated to this Agreement. Operator has made no representations or warranties regarding projected revenues or expenses in connection with the operation of the Equipment. There is no assurance that Fees on Surcharge Transaction payable to Merchant will be suifhoient to pay all obligations of Merchant with respect to the Equipment Including but not limited to this Agreement o. Neither Party will be liable for failure to perform Its obligations under this Agreement, if such failure is due to acts or events beyond such Party's reasonable control. L Operator may assign Its interest In this Agreement without Merchant's consent Merchant may not assign its interest in this Agreement without first obtaining the prior written consent of Operator, g. In the event Operator is In default hereunder end does not cure such default within thirty (90) days after its receipt of written notice thereof, Merchant may, an Its sole and exclusive remedy, terminate this Agreement upon thirty (90) days prior written notice to Operator. h, in the event Merchant is in default herounder and does net cure such default within ten (10) days after its receipt of written notice thereof, Operator may: Is) terminate this Agreement upon ten (101 days prior written notice to Operator; and (b) aue Operator for actual damages (excluding consequential, special or punitive damages allegedly suffered, Including lost profits and business interruption), if W. resulting from the default. (ALERNATIVE LANGUAGE AFTER THE SEMICOLON: and in the event this Agreement is VOL o2leJf Pg. /�lf' terminated by Operator prior to the end of the initial or Any renewal term due to A Merchant default act timely cured by Merchant, the Parties agree that It wndl be difficult to calculate the damages eumred by Operator. Therefore, to the event of such a breach /tarminebon, Merchant will pity to Operator as Liquidated damages and not as a penalty, An amount equal to (p the average total mvatlt(v revenue generated by the Equipment, leas the average monthly Fees paid to Merchant, for the last a[n (6) Nil calendar menthe of operation prior to the breach /termination or (14 one hundred dollars (408848 per teQ-6b) month, whichever is greater, multiplied by the number of months r'e malning in the Agreement (Including any renewal termj. In the event litigation is commenced by either party to ealbrce Im rights hereunder, the non•preva0ing Party in such Litigation ahail (near the reasonable attorneys feea end court caau of the prevailing Party in such litigation. This Agreement shell be governed by, and construed in eecordana with, the laws of the State or Tc=a. Perm for any legal ptaeedfng shall Ut In the County in which the Premises Is located. IN WnNESa WHEREOF, the Parties hereto, ban exautod and delivered bile Agreement as of the day and year itrat written Above. lily 0, , ir gill i Vol. �lJ— pg Zz� s brisacash ATM LOCATION AGREEMENT This Agreementis made this _dayof aM01:(j between the}aboveV�ed Merchant, henlnsiter referred to as "Merchant, and Brlsa Cash 14 LLC hereinafter referred to as 'Operator. The 'Effective Date' of the Agreement shall be the Install date set forth in ®3.n., below Merchant and Operator (singular'Party°, plural 'Parties") hereby agree as follows: 1. NOTICES: a. Notices to either Party shall be In writing and delivered in person, by overnight delivery service, o: by certified mail, return reeelpt requested, to the applicable Party's address below, or such address special by the applicable Party from time to time. If to Merchant: It to Operator: Brisa Cash U, LLC Same as Above 3050 Post Oak noulevard, Suite 460 Houston, Texas 77056 21 USE OF SPACE: Merchant hereby grants to Operator the right to place arA M and ancOlaty equipment (collectively, the 'Equipment') on the Merchant � 's premises located at C. coif �f.�,e (the "Premlaea'l, with saki Equipment being situated In or on the Promises in a location determined by Operator and reasonably acceptable to Merchant (Merchant's approval not to be unreasonably withheld, conditioned or dclsycd), 3. OBLIGATIONS Op OPERATOR DARING THE TERM OF THIS AGREEMENT: a, Operator agrees to provide the Equip nt gd" itrstall the Equipment at Operator's expense. Said Installation shall occur no later then �M 404. Upon the expiration or termination of this Agreement, Operator and /or Its agent at�au, with Merchant's cooperation by allowing access, de- Install and remove the Equipment at Operator's expense. b, Charge shall be act at $ SO per surcharged transaction. Operator reserves the right to change the charge without notice to optimize traffle or revenue. C, Operator agrees to pay Merchant the sum of$ J.S'0 ('Fce') for each approved cash withdraws! transaction ("Surcharged Transaction') resulting from the use and operation of the Equipment at the Premises. These Fees will be payable by the 20% of each month for the previous month. d. Operator shall provide to Merchant a customer service number for service, inquiries, complaints, and repairs, c. Operator shall stock cash and provide full maintenance on the Equipment (including the furnishing cf all necessary supplies!. d. Operator shag not disclose any confidential Information about Merchant, except as required by Network rules, law or court order, e. Operator shall comply with all posting, consumer notification and other requirements imposed by applicable law, regulations and /or 'Network` rules with respect to automated teller machine ( "ATbr) Surcharge Transaction fees. Operator shall periodically inspect the ATM with regard to the maintenance of the posting of consumer notifications of ATM transaction face an the exterior of the ATM, and will immediately, upon fast becoming aware of any removal or defacing of any such consumer notifications on the exterior of the ATM, either Itself, or by agent or by Merchant, replace any removed or defaced exterior fee notice on the ATM with another fee notice. f, Operator agrees to insure the Equipment from damage, loss, theft or destruction not caused by negligence or actions of Merchant, its employees end /or agents, and Operator wit obtain appropriate insurance coverage to cover same in case of such damage, loss, etc. g. At Operator's sole option, upon the damage, loss, theft or destruction of the Equipment, Operator may repair the damage to or replace the Equipment with comparable Equipment within thirty (30) days. b. Serial tu-ber of equipment placed in Merchant's preimises is 4. TERM AND TERMINATION: a, Unless terminated early in accordance with the provisians hereof, the tarm of this Agreement ahall be for a period of one (1) years commencing on the Effective Date hereof. This Agreement shall be automatically renewed for the eeme period unless either Party notifies the other Party let writing of its intention net to renew, (such written notice to be delivered no later than 60 days prior to expiration of the then. current Vol. �� Pg. /� term), Notwithstanding the foregoing Operator reserves the right to remove the equipment at sty time an 45 days prior written notice to Merchant and either replace the Equipment or terminate this Agreement c. Operator may terminate this Agreement Immediately and without notice and without penalty If Operator (I) is terminated and/ or permanently prohibited from operating In one or more networks for any reason or ( for Operator to continue to operate under. any network operating rules would be unsound or (iii] to continue to operate it is unsafe or that may result in undue economic hardship or damage to the goodwill of Operator. 8. OBLIGATIONS OF MERCHANT DURING THE TERM.OF TEX$ AGREEMENT, a. Merchant shall install and maintain a 110 AC electrical outlet for the exclusive use of the Equipment, and be responsible for such Installation and applicable monthly expense during the Term of this Agreement. b. Merchant shall provide to Operator, and Operator's representatives, access to the Premises and Equipment to service the Equipment, and access to the aforementioned connectivity for maintemmw 6, Operator.. e. Merchant is solely responsible for providing security against theft of the Equipment at the Premises, and Operator will have no liability to Merchant for damage to the Premises In the event of theft or damage to the Equipment, A. At all times during the term of this Agreement, the Equipment installed on the Premises (and the contents thmeor or therein) shell remain. the property of the Operator, shall be considered personal property of the Operator, shell not be subject to liens, mortgagee, or other encumbrances covering the Premises, and " not be deemed to be attached to, or constitute a part of, the Promises. Merchant agrees not to handle or move the Equipment without receiving express written permission from Operator. Operator may remove the Equipment at any time without any recourse from, or liability to, Merchant, and replace It with other Equipment. c. During the term of this Agreement, the Operator reserves the right to adjust ATM Surcharge Transaction fees at its discretion due to outside forces, network chares, competition, now regulations, or diminished returns. d. The sole obligation of Operator is to perform its duties and rceponsibiildes ae stated In this Agreement, Operator has made no representations or warranties regarding projected revenues or exponsea in connection with the operation of the Equipment There is no assurance that Fees on Surcharge Transactions payable to Merchant will be sufciene to pay ell obligations of Merchant with respect to the Equipment Including but not limited to this Agreement a. Neither Party will be liable tot falluro to perform Its obligation@ under this Agreement, if such failure is due to acts or events beyond such Party'a reasonable control, C Operator may assign its interest In this Agreement without Merchant's consent Merchant may not assign its interest in this Agreement without first obtaining the prior written consent of Operator. g, In the event Operator is in default hereunder and does not cuff such default within thirty (30) days after its receipt of written notice thereof, Merchant may, as its sole sad exclusive remedy, terminate this Agreement upon thirty (30) days prior written notice to Operator, h. In the event Merchant is in default hereunder and does net cure such default within ten (10) days after its receipt of written notice thereof, Operator may] (a) terminate this Agreement upon ten (10) days prior written notice to Operator; and (b) sue Operator for actual damages (excluding consequential, special or punitive damages allegedly suffered, including lost profits and buslaoss interruption, if any, resulting from the default [ALERNATPIE LANGUAGE AFTER THE SEMICOWN: and In the event this Agreement Is i ,;Z /,� Pg. ,1417 terminated by Operator prior to the end of the imltiel or any renewal term due to a Merchant default not timely cured by Marchant, the Patties agree that It will be difficult to calculate the damages suffered by Operator. Therefore, In the event of such a broach /termination, Merchant will pay to Operator as liquidated damages and not as a penalty, an amount equal to (i) the average total monthly revenue generated by the Equipment, less the average monthly Fees paid to Merchant, for the laset, m4"six �(6n) full. cglender months of operation prior to the breach /termination or (ti) one hundred dollars (4) per (100 f o' month, whichever is greater, multiplied by the number of months remaining In the Agreement (Including any renewal term). ' In the event HHgation Is commenced by either Party to enforce Its rights hereunder, the non- prevaniag Party In such litigation shall incur the reasonable attorneys' fees and court coats of the prevailing Party In such litigation. This Agreement shall be governed by, and construed in accordance with, the taws of the State of Taxaa. Venue for any legal proceeding shall lle In the County In which the Premises is boated. IN WITNESS WHEREOF, the Parties hereto, have executed and delivered this Agreement as of the day and year first written above, �I. 6� IL� Pg./4 tyler 115 6 technologies Agreement This Software License and Professional Services Agreement (this "Agreement") is made and entered into by and between Tyler Technologies, Inc., a Delaware corporation ('Tyler"), and Brazos County, Texas (the 'Purchaser). Background Purchaser desires to engage Tyler to license certain software and to provide certain professional services related thereto, all on the terms and conditions set forth in this Agreement. NOW, THEREFORE, in consideration of the mutual promises contained herein, along with other good and valuable consideration, the receipt and sufficiency of which all parties mutually acknowledge, Tyler and Purchaser agree as follows: A. Tyler shall furnish the products and services described in this Agreement, and Purchaser shall pay the prices set forth in this Agreement. B. This Agreement consists of this cover and signature page and the attachments and exhibits attached hereto and to be attached throughout the Term of this Agreement, all of which are incorporated by reference herein. IN WITNESS WHEREOF, this Agreement has been executed by a duly authorized officer of each Parry hereto to be effective as of the date last set forth below (the "Effective Date "): TYLER Slgnatun Data. Name: 4�P4f1r/ Title: ty! Y Address: 5101 Tennyson Parkway Plano, Texas 75024 PU CHA \ , Signature: v` Date: Name: d.Jucme- ?6+e rs nde: P%(i J U-4 e, Address: ncVD J . <.Sf2.33a Pagel of 11 bruan , -rX -ri bos Pg. (Exhibit A) Software License and Professional Services Agreement This Software License and Professional Services Agreement D made and entered Into as of the Effective Date by and between Tyler and Purchaser. WHEREAS, Purchaser desires to engage Tyler to license certain software and to provide certain professional services related thereto, all on the tens and conditions set forth In this Agreement. NOW, THEREFORE, in consideration of the mutual promises contained herein, along with other good and valuable consideration, the receipt and sufficiency of which all parties mutually acknowledge, Tyler and Purchaser agree as follows: 1. CERTAIN DEFINITIONS 1.1. Aureemon moans this Software License and Professional Services Agreement, including all exhibits attached hereto and to be attached throughout the Term of this Agreement, all of which are Incorporated by reference herein. The attached and incorporated exhibits are: Exhibit A: Software License and Professional Services Agreement Exhibit B: Maintenance and Support Services Agreement Exhibit C: Pricing Proposal Exhibit D: Statement of Work Exhibit E: Implementation Draft Plan Exhibit F: Payment Milestone Schedule Exhibit G: Tyler Response to Brazos County Requirements Exhibit H: Brazos County Travel Policy Exhibit I: RMS Interface Process Flow Chart 1.2. Business Da v means any day, Monday through Friday, excepting any federal holiday. 1.3. Claims mean any and all claims, liens, demands, damages, liability, actions, causes of action, losses, Judgments, costs, and expenses, including reasonable aftomeys' fees and expenses. 1.4. Current Productlon Software Version means the current production version of Tyler's software listed on the Investment Summary. 1.5. Defect means any bug, error, contaminate, malfunction, or other defect In the Licensed Software caused by, arising from, or emanating from the reasonable control of Tyler that renders the Licensed Software in non- conformance with Tyler's then current published specifications. 1.8. Documentation means the users operating manuals and any other materials in any form or media provided by Tyler to the users of the Licensed Software. 1.7. Embedded Third Party Software means licensed third party software (other than Third Person Software) that is required to provide the functionality or the Licensed Software, which as of the date of this Agreement, consists of the software set forth In Exhibit C labeled as "Embedded Third Party Software". 1.8. Escrow Agent means Iron Mountain Intellectual Property Management, Inc. 1.9. Escrow Agreement means the Master Escrow Service Agreement between Tyler and Escrow Agent. 1.10. Indemnified Parties mean Purchaser and each of its personnel, agents, successors, and permitted assigns. 1.11. Investment Summary means the summary of fees and services set forth in Exhibit C. 1.12. Key Personnel means Tyler Professional Services management assigned to this project: Project Manager, Conversion Lead, Implementation Lead, Jail Lead, and Business Process Analyst Lead. 1.13. license Fee means the "Total License Fees" as set forth on the Investment Summary in Exhibit C, which is due and payable as set forth in Section 3. 1.14. Licensed Property means the Licensed Software and the Documentation. 1.15. Licensed Software means: (a) the Cument Production Software version; (b) Embedded Third Party Software; and (c) any Local Enhancements. 1.18. Local Enhancements means any refinement, enhancement, or other customization to the Current Production Software Version to be developed by Tyler per the Investment Summary. 1.17. Maintenance and Sumort Few has the meaning set forth in Exhibit B — Software Maintenance Agreement. 1.18. Party means, Individually, Tyler and Purchaser. 1.19. Protect means the delivery and license of the Licensed Property and the performance of all services to be provided by Tyler in accordance with the provisions of this Agreement. 1.20. Protect Manager means the person designated by each Party who is responsible for the management of the Project. 1.21. Software Maintenance Agreement means the maintenance and support services agreement attached hereto as Exhibit S. 1.22. T &M means time and materials. 1.23. Thins Person Hardware means the CPUs, servers, and other hardware to be leased, purchased, or otherwise acquired by Purchaser from a third party that is minimally required to operate the Licensed Software and such other CPUs, servers, and other hardware that Purchaser has actually leased, purchased or otherwise acquired and/or may be minimally required In the future to operate the Licensed Software. 1.24. Third Person Software means the operating systems and other software to be licensed, purchased, or otherwise acquired by Purchaser from a third parry that is minimally required to operate the Licensed Software and such operating systems and other software that Purchaser has actually licensed, purchased, or otherwise acquired and/or may be minimally required in the future to operate the Licensed Software. 1.25. Tyler Confidential and Proprietary Infornatlon means all information In any form relating to, used in, or wising out of Tyler's operations and held by, owned, licensed, or otherwise possessed by Tyler (whether held by, owned, licensed, possessed, or otherwise existing in, on or about Tyler's premises or Purchaser's offices, residence(s), or facilities and regardless of how such information came Into being, as well as regardless of who created, generated or gathered the information), Including, without limitation, all information contained in, embodied in on any media whatsoever) or relating to Tyler's Inventions, ideas, creations, works of authorship, business documents, licenses, correspondence, operations, manuals, performance manuals, operating data, projections, bulletins, customer lists and data, sales data, cost data, prolit data, financial statements, strategic planning data, financial planning data, designs, logos, proposed trademarks or service marks, test results, product or service literature, product or service concepts, process data, specification data, know how, software, databases, database layouts, design documents, release notes, algorithms, source code, screen shots, and other research and development Information and data. Notwithstanding the foregoing, Tyler Confidential and Proprietary Information does not include information that: (a) becomes public other than as a result of a disclosure by Purchaser In breach hereof; (b) becomes available to Purchaser on a non-confidential E Voi. ` pg" //2 1!51 basis from a source other than Tyler, which is not prohibited from disclosing such information by obligation to Tyler; (c) Is known by Purchaser prior to its receipt from Tyler without any obligation of confidentiality with respect thereto; or (it) is developed by Purchaser Independently of any disclosures made by Tyler. 2. TITLEANDLICENSE 2.1. License Grant. In consideration for the License Fee, which shall be due and payable as set forth In Sedlon 3, Tyler hereby grants to Purchaser a non - exclusive, royalty-free, revocable license (and sublicense with respect to the Embedded Third Party Software) to use the Licensed Property for Purchaser's internal administration, operation, and/or conduct of Purchaser's business operations by an unlimited number of users employed by Purchaser on an unlimited number of computers and/or computer stations utilized by Purchaser. Upon Purchaser's payment of the License Fee in full, the foregoing licenses shall become irrevocable, subject to the restrictions on use set forth herein. 2.2. Restrictions. Unless otherwise expressly set forth In this Agreement, Purchaser shall not (a) reverse engineer, de- compile, or disassemble any portion of the Licensed Software or (b) sublicense, transfer, rent, or lease the Licensed Software or its usage. To the extent Purchaser employs contractors, subcontractors, or other third parties to assist In the Project, Purchaser shall obtain from such third parties an executed Tyler confidentiality agreement prior to such parties being permitted access to Tyler Confidential and Proprietary Information. 2.3. Copies, Purchaser may make and maintain such copies of the Licensed Property as we reasonably appropriate for its use and for archival and backup purposes; provided, however, that Purchaser shall retain all proprietary notices, logos, copyright notices, and similar markings on such copies. 2.4. Embedded Third Party Software. The license grant set forth in Section 2.1 includes the right to use any Embedded Third Party-Software; provided, however, that such access to and use of such Embedded Third Party Software shall be according to such terms, conditions, and licenses as are Imposed by the manufacturers and/or third parry licensors of such Embedded Third Party Software. All such Embedded Third Party Software shall be included in the License Fee. Tyler shall pass through to Purchaser any and all warranties granted to Tyler by the owners, licensors, and/or distributors of such Embedded Third Party Software. Purchasershall be responsible for procuring and paying for all Third Person Software. 2.5. Title. (a) Tyler represents and warrants that it is the owner of all right, title, and Interest In and to the Licensed Software (other than Embedded Third Party Software) and all components and copies thereof. Nothing in this Agreement shall be deemed to vest in Purchaser any ownership or intellectual property rights in and to Tyler's intellectual property pnclucitng, without limitation, Tyler Confidential and Proprietary Information), any components and coples thereof, or any derivative works based thereon prepared by Tyler. (b) All training materials developed solely by either Party shall be the sole property of such Party. Any training materials developed jointly by the Parties shall be owned jointly by the Parties, and each Party shall be entitled to exercise all rights of ownership of such materials without any duty to account to the other, subject to Section 9. (c) All Purchaser data shall remain the property of Purchaser. Tyler shall not use Purchaser data other than In connection with providing the services pursuant to this Agreement. 2.6. Purchaser Modifications . Tyler shall have no liability pursuant to this Agreement or the Software Maintenance Agreement for any damages or defects to the Licensed Software caused, directly or indirectly, by Purchaser Modifications or other changes to the Licensed Software that are Implemented without the prior written consent of Tyler. 3. FEES AND INVOICING 3.1. Purchaser shall pay to Tyler the License Fees and Professional Services fees detailed in Exhibit C on the schedule provided In Exhibit F. Tyler shall provide the scope of services detailed in Exhibit D, Statement of Work, for the total fees contained therein and shall not exceed such amount without prior written consent of Purchaser in the forth of mutually executed Amendment to this Agreement 3.2. Expenses. Purchaser shall reimburse Tyler for travel, lodging, and food expenses actually and reasonably incurred by Tyler in performing Its professional services herein In accordance with Exhibit K 3.3. Invoicina and Pavment 3.4. The Parties agree that payments for Deliverables shall be made by Purchaser to Tyler in accordance with this Agreement and the Payment Schedule Incorporated at Exhibit F. 3.5. Upon Purchaser's acceptance of a Deliverable, Tyler shall submit an original Invoice to Purchaser Program Manager, William D. Agee or his designee, as assigned by Purchaser for payment. Invoices shall describe the Services performed and shall specify the Deliverables for which payment is sought. Each Invoice received for payment will be reviewed by Purchaser in order to monitor Tyler for financial compliance with this Agreement. Invoices submitted by Tyler in proper form shall be paid by Purchaser in accordance with the provisions of Chapter 2251 of the Texas Government Code unless otherwise specified in the Agreement. 3.6. Purchaser shall not be obligated to make any payment (whether a payment for a Deliverable, Change Order, or the final payment) to Tyler hereunder If any one or more of the following conditions exist prior to payment: Tyler Is In material breach under this Agreement; or, the payment Is for a Deliverable or Change Order which has not been successfully completed or earned in accordance with the procedure to be set out in Exhibit D. 3.7. If Purchaser determines that funds paid by Purchaser to Tyler were unearned, Tyler shall pay Purchaser for the uneemed funds within thirty (30) days of receiving written notice from Purchaser. 3.8. Tyler shall timely pay all invoices of Subcontractors unless there Is a good faith basis for rejecting or questioning the invoice. Upon request by the Purchaser, Tyler shall provide documentary evidence of its compliance with this section. 3.9. Purchaser shall withhold five percent (5%) of the cost of the project, excluding maintenance invoices as agreed to and incorporated In the Payment Schedule - Exhibit F, rRetainage"). Retalnage shall be withheld from each license and professional service milestone Invoice paid by the Purchaser to Tyler. Retainage shall be released to Tyler pursuant as provided In Exhibit F and upon assurance from Tyler that no payments remain outstanding to subcontractors. 3.10. Electronic Pavment. Tyler prefers to receive payments elecronlcalrTy a sT7 elect ron c payment in1onnation is es follows: Bank: Welk Fargo Bank, N.A. 420 Montgomery San Francisco, CA 94104 ABA: 121000248 Account: 4124302472 Beneficiary: Tyler Technologies Inc. — Operating 4. PROJECT IMPLEMENTATION 4.1. Professional Services. Contained in Exhibit C is Tyler's good faith estimate of the hours and fees associated with the services to be performed by Tyler for Purchaser, including travel time by Tyler's personnel from Tyler's place of business to and from Purchaser's place of business, and for which Purchaser shag pay as provided herein. Additional services requested by Purchaser which are beyond those hours detailed In Exhibit C will be billed at Tylers then current services rates. 4.2. Office Space. Purchaser shall, at Its sole expense, provide reasonable access to office space, telephone access, network access (Including providing Tyler reasonable access to a secure virtual private network connection or other comparable connection for use by Tyler from time to time on a non - dedicated basis), Internet connections, and such other facilities as may be reasonably requested by Tyler for use by Tyler personnel for the purpose of performing this Agreement while such personnel are working on -site and engaged in Project - related services. 4.3. Third Person Hardware and Third Person Software. Purchaser shall be responsible to purchase, Install, and configure all Third Person Page 3 of 11 I. �/� pg./ 71 Hardware and Third Person Software. Tyler shall have no liability for defects In the Third Person Hardware or Third Person Software. 4.4. Cooperation. Purchaser acknowledges that the Implementation of the Project is a cooperative process requiring the time and resources of Purchaser personnel. Purchaser shall, and shall cause Its personnel lo, use all reasonable efforts to cooperate with and assist Tyler as may be reasonably required to timely implement the Project, including, without limitation, providing reasonable Information regarding its operations and reasonable access to its facilities. Tyler shall not be liable for fallure to timely implement the Project when such lallure is due to Force Majeure (as identified In Section18.15) or to the failure by Purchaser personnel to provide such cooperation and assistance (either through action or omission). S. DELIVERY AND INSTALLATION OF THE LICENSED SOFTWARE 5.1. Delivery: Risk of Loss. Tyler shall deliver the Licensed Software to Purchaser's place of business. Risk of loss of the Licensed Software, and media on which such may be delivered, shall remain with Tyler at all times until completed delivery. 5.2. Installation: Diagnostic Testing. Tyler shall install the Licensed Software at Purchasers place of business. Upon installation, Tylershall conduct its standard diagnostic evaluation to determine that the Licensed Software is property installed and shall nobly the Purchasers Project Manager in writing after successful completion thereof. 6. VERIFICATION OF THE LICENSED SOFTWARE; FINAL ACCEPTANCE 6.1. Verification Procedure. Upon installation of the Licensed Software, Tyler shall perform its standard test procedures and shall certify to Purchaser that the Licensed Software Is in substantial conformance with Tylers then current published specifications (the "Verification Procedure") and is ready to commence Operational Use. 6.2. Optional Purchaser Validation. Purchaser may, In its sole and absolute discretion, monitor the Verification Procedure by performing Its own defined internal validation process to test the software to determine ff it substantially complies with Tyler's then current published specifications. Such validation test shall constitute Purchasers validation. 6.3. Results Final: Correction. Tyler's verification or Purchasers validation that the Licensed Software substantially complies with the then current published specifications shall be final and conclusive except for latent defect, fraud, and such gross mistakes that amount to fraud. In the event mid verification /validation becomes other than final, Purchasers sole right and remedy against Tyler shall be to require Tyler to correct the cause thereof. If Purchaser has made modifications to the software programs, Tyler will not make such corrections, unless such modifications were specifically authorized In writing by Tyler. 6.4. Operational Use. Notwithstanding anything to the contrary herein, Purchasers use of the Licensed Software for Its Intended purpose ( "Operational Use's shall constitute Tyler's verification or Purchasers validation of the software products, without exception and for all purposes, subject to Tyler's responsibly to correct Defects arising thereafter pursuant to the Maintenance and Support Services Agreement. 6.5. Final Acceptance. When the Licensed Software is ready to commence Operational Use, Purchaser shall be deemed to have "Final Acceptance" of the Licensed Software and the Licensed Software shall be subject to the terms and conditions of the Software Maintenance Agreement for purposes of Defect correction thereafter. 6.6. Installation Warren. Tyler warrants that at Operational Use, the system will meet functional requirements contained in Exhibit G. Any failure to meet the functional requirements In Exhibit G shall be remedied pursuant to the Maintenance and Support Services Agreement. 7. TRAINING To the extent that training services are Included in Exhibit C, Tyler shall train Purchaser In accordance with a mutually agreeable training plan. The training plan shall outline the training required for personnel to operate the Licensed Software. Tyler shall provide Purchaser personnel with only the number of hours of training for the respective portions of the Licensed Software as set forth in Exhibit C. Training shall be provided at Pumhasers principal place of business or other site selected by Purchaser. Training shall be performed according to the training plan, but In any event shall be "hands -on' using production -ready versions of the Licensed Software. The courses shall train Purchaser's employees or agents in a manner to provide basic end user training. Purchaser shall be responsible for providing an adequately equipped training facility to operate the Licensed Software. 8. MAINTENANCE SERVICES 8.1. Maintenance and Support Agreement. Upon the Effective Date, Tyler shall provide Purchaser with maintenance and support services for the Licensed Software, and Purchaser shall pay the Maintenance and Support Fees. 8.2. Responsibilities of Purchaser. In addition to the other responsibilities set forth herein, Purchaser shall: (a) provide all training of its personnel; (b) collect, prepare, and enter all data necessary for the day-lo- day operations of the Licensed Software; (c) retain separate copies of all conversion data delivered to Tyler, (d) provide the computer system on which the Licensed Software will be loaded and operated; (e) provide the requisite networks; (I) maintain an Internal help desk function; (g) prior to Project completion, install all changes or updates into the Licensed Software and Third Person Software products that are furnished by Tyler for the purpose of correcting failures of the Licensed Software to cenforn to, and perform In accordance with, the requirements of this Agreement; and (h) maintain, as part of Purchasers computer system, a secure Microsoft VPN connection for use by Tyler. 9. TYLER CONFIDENTIAL AND PROPRIETARY INFORMATION 9.1. Protection of Tyler Confidential and Prporietary Information. Purchaser shall not disclose, disseminate, transmit, publish, distribute, make available, or otherwise convey Tyler Confidential and Proprietary Information, and Purchaser shall not use, make, sell, or otherwise exploit any such Tyler Confidential and Proprietary Information forany purpose other than the performance of this Agreement, without Tyler's written consent, except: (a) as may be required by law, regulation, judicial, or administrative process; or (b) as required in litigation pertaining to this Agreement provided that Tyler Is given advance notice of such intended disclosure in order to permit It the opportunity to seek a protective order. Purchaser shall ensure that all Individuals assigned to perform services herein shall abide by the terms of this Section 9.1 and shall be responsible for breaches by such persons. 9.2. Judicial Proceedings. If Purchaser is requested or required (by oral questions, interrogatories, requests for information ordocuments in legal proceedings, subpoena, civil Investigative demand, or other similar process) to disclose any Tyler Confidential and Proprietary Information, Purchaser shall provide Tyler with prompt written notice of such request or requirement so that Tyler may seek protective orders or other appropriate remedies and/or waive compliance with the provisions of this Agreement. If, In the absence of a protective order or other remedy or the receipt of a waiver by Tyler, Purchaser nonetheless is legally compelled to disclose Tyler Confidential and Proprietary Information to any court or tribunal or else would stand liable for contempt or suffer other censure or penalty, Purchaser may, without lability herein, disclose to such court or tribunal only that portion of Tyler Confidential and Proprietary Information which the court requires to be disclosed, provided that Purchaser uses reasonable efforts to preserve the confidentiality of Tyler Confidential and Proprietary Information, including, without limitation, by cooperating with Tyler to obtain an appropriate protective order or other reliable assurance that confidential treatment shall be accorded Tyler Confidential and Proprietary Information by such court or tribunal. 10. ESCROW Tyler maintains an Escrow Agreement with an Escrow Agent under which Tyler places the source code of each major release. At Purchaser's request, Tyler will add Purchaser as a beneficiary on its Escrow Agreement upon payment In full of the License Fee. Purchaser will be Invoiced the annual beneficiary fee by Tyler and is solely responsible for maintaining its status as a beneficiary. Release of the escrowed material shall be governed by the terms of the Escrow Agreement and the use thereof shall be restricted by Sections 2.2 and 10 of this Agreement 11. REPRESENTATIONS AND WARRANTIES 11.1. Protect Personnel. All Tyler personnel utilized in connection with fulfilling its obligations pursuant to or arising from this Agreement shall be employees of Tyler or, 11 applicable, Tylers subcontractor(s), shall be qualified to perform the tasks assigned them, and shall be In compliance with all applicable laws relating to employees generally, including, without Page 4 of 11 Vol. :t/vim Pg, / ?Z limitation, immigration laws. Tyler shall furnish Purchaser with the resume of Tyler Program Manager and other Key Personnel, as defined In Exhibit A, 1.12, prior to their beginning work on this Project Key Personnel shall be assigned to perform the Services contemplated under this Agreement and Tyler shag use reasonable efforts to avoid removal of key personnel prior to the termination of the Project. Purchaser understands and recognizes that extraordinary circumstances may arise which necessitate Individuals classified as Key Personnel to be substituted during the progress of the Project due to termination, sickness, resignation, or other similar materiel change in the employment status of the employee. 11.2. Purchaser shall have the right to reject, remove or deny any Tyler personnel from working on this Project at any time for cause. 11.3. In the event Key Personnel are removed by Tyler from the Project, Tyler shall replace the individual with a person of comparable, or superior, background and experience. Tyler shall provide Purchaser with the resume of the individuals Tyler Is proposing fill the position of an individual classified as Key Personnel that leaves the Project. Tyler shall replace Its personnel at Tylers sole expense. Tyler shall take full responsibility for knowledge transfer required for the replacement personnel to assume the position of the replaced Tyler employee and for lessening the Impact of the loss of the replaced employee's experience on the Project. It Is Tyler's responsibility for the Project Timeline to remain unchanged due to replaoement of personnel. 11.4. Tyler agrees that it will replace personnel, Including Key Personnel, If so directed by Purchaser, in writing, should Purchaser make a good faith determination, in its sole and reasonable discretion, that any individual is incompetent, careless, unsuitable or otherwise objectionable, or whose continued use is deemed contrary to the best Interest of Purchaser. Tyler shall provide Purchaser with the resumes) of the Individual or Individuals Tyler is proposing fill the position of the Tyler employee being removed from the Project. Tyler shall take full responsibility for knowledge transfer required for the replacement personnel to assume the position of the replaced Tyler employee and for lessening the impact of the loss of the replaced employee's experience on the Project and Its effect on the Project Timeline. It Is Tyler's responsibility for the Project Timeline to remain unchanged due to replacement of personnel. 11.5. Tyler personnel, Including trainers, shall have sufficient knowledge, skill and expertise to accomplish the requirements stated in this Agreement. 11.6. During the term of the Agreement and for a period of one (1) year following the termination or expiration of this Agreement, neither Parry will, except with the other Party's prior written consent, solicit or offer employment to an employee of the other Party who was directly and substantively Involved In the provision of Services under this Agreement. This section shall not restrict the right of either Party to solicit or recruit generally in the media, and shall not prohibit either Party from hiring an employee of the other who answers any advertisement or who otherwise voluntarily applies for hire without having been initially personally solicited or reumrlted by the hiring Party. 11.7. Each Tyler employee working on location at Purchaser's place of business or Subcontractor shall complete a Brazos Purchaser criminal background questionnaire. If the employee or Subcontractor falsities or omits any Intonation, Tyler shall not assign the employee or Subcontractor to this Project. I I.B. If an employee or Subcontractor is arrested during the period he/she Is performing Services on the Project, and Tyler becomes aware of the arrest, then it shall Inform the Purchaser and the Purchaser shag, In its sole discretion, determine whether the employee may continue working on the Project. 11.6. Tyler agrees that Purchaser may conduct criminal history searches on any Tyler employee working on location at Purchasers place of business. If the background check reveals that the person has a criminal history which would affect that person's ability to perform hereunder, Tyler shag not assign orshall remove the person to this Project. For the purpose of this Agreement, the term "criminal histon/'shall include: convictions, deferred adjudications, pending cases or Investigations, in this state any other state, or federal jurisdictions of any misdemeanor or felony which, upon conviction, could result in a term of confinement In fail or prison. Texas criminal history fingerprint -based criminal history background search through the Texas Department of Pudic Safety and or Texas Crime Information Center. Federal Bureau of Investigation fingerprint -based criminal history background search at the National Crime Information Center, intemet - based searches shall not be used to conduct this background check. 11.11.Media Defects. The media on which the Licensed Software Is provided shall, at the time of delivery and Installation, be free of Defects in material and workmanship. 11.12.Pass- Through of Warranties. Tyler hereby passes through the benefits of all third party warranties that it receives in connection with any product provided to Purchaser. 11.13.No Actions. Suits. or Proceedings. There are no actions, suits, or proceedings, pending or, to the knowledge of Tyler, threatened, that shall have a material adverse effect on Tyler's ability to fulfill its obligations pursuant to or arising from this Agreement 11.14.Compliance with Laws. In performing this Agreement, Tyler shall comply with all applicable material licenses, legal certifications, or Inspections.. Tyler shall also comply In all material respects with applicable federal, state, and local statutes, laws, ordinances, rules, and regulations. 11.15.0wnershio. Tyler Is a Delaware corporation that is listed for trading on the New York Stock Exchange. No director, officer, or 5% or more stockholder shall, during the course of this Agreement, receive or confer Improper personal benefits or gains associated with the performance of the services outlined in this Agreement. 11.16.CSertain.Buslness Practices. Neither Tyler nor any of Its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in this Agreement by any federal department or agency. Tyler further represents and warrants that it la not listed on any local, Purchaser, state or federal consolidated list of debarred, suspended, and ineligible contractors and grantees. No person (other than permanent employees of Tyler) has been engaged or retained by Tyler to solicit, procure, receive, accept, arrange, or secure this Agreement for any compensation, consideration, or value. 11.17.1111O Code The Licensed Software, when delivered and installed by Tyler, does not contain, and Tyler has not knowingly Introduced through any media, any virus, worm, trap door, back door, bomb, bug, or other contaminant or disabling device, Including, without limitation, any timer, clock, counter or other limiting routines, codes, commands, or Instructions that may have the effect or be used to access, alter, delete, limit, control, damage, or disable any Purchaser property. EXCEPT AS SPECIFICALLY SET FORTH IN THIS SECTION 11 OR ELSEWHERE IN THIS AGREEMENT, TYLER DISCLAIMS ALL OTHER WARRANTIES, INCLUDING, WITHOUT LIMITATION, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. 12. LIMITATION OF LIABILITY 11.10. Criminal history searches Include the following: Page I of 11 TYLER'S LIABILITY TO PURCHASER FOR DAMAGES ARISING OUT OF OR IN CONNECTION WITH THIS AGREEMENT, WHETHER BASED ON A THEORY OF CONTRACT OR TORT, INCLUDING NEGLIGENCE AND STRICT LIABILITY, SHALL BE LIMITED TO: (A) PRIOR TO OPERATIONAL USE, THE LICENSE FEES PAID BY PURCHASER; AND (B) AFTER OPERATIONAL USE, TYLER'S OBLIGATIONS AS SET FORTH IN THE TERMS AND CONDITIONS OF THE SOFTWARE MAINTENANCE AGREEMENT. THE FOREGOING LIMITATIONS 00 NOT APPLY TO THE FOLLOWING CIRCUMSTANCES: (1) FRAUD; OR (2) FOR BREACH OF SECTION 13.1 (CLAIMS FOR BODILY INJURY OR PROPERTY DAMAGE) OR SECTION 13.2 (INTELLECTUAL PROPERTY INFRINGEMENT). IN NO EVENT SHALL TYLER BE LIABLE FOR INCIDENTAL, CONSEQUENTIAL', OR SPECIAL DAMAGES OF ANY KIND, INCLUDING, WITHOUT LIMITATION, LOST REVENUES OR PROFITS, OR LOSS OF BUSINESS OR LOSS OF DATA'ARISING OUT OF THIS AGREEMENT, IRRESPECTIVE OF WHETHER THE PARTIES HAVE ADVANCE NOTICE OF THE POSSIBILITY OF SUCH DAMAGE. Vol. pit, �7 13. INDEMNIFICATION 13.1. General — Bodily Iniury and Property Damace. Notwithstanding any other provision of this Agreement, Tyler shall defend, Indemnify, hold, and save harmless the Indemnified Patties from and against any and all Claims for bodily Injury or property damage sustained by or asserted against Purchaser arising out of, resulting from, or attributable to the negligent or willful misconduct of Tyler, Its employees, subcontractors, representatives, and agents; provided, however, that Tyler shall not be liable herein to Indemnity Purchaser against liability for damages arising out of bodily Injury to people or damage to property to the extent that such bodily Injury or property damage Is caused by or resulting from the actions, negligent or otherwise, of Purchaser, its agents, contractors, subcontractors, or employees. 13.2. Intellectual Property. (a) Notwithstanding any other provision of this Agreement, if any claim is asserted, or action or proceeding brought against Purchaser that alleges that all or any part of the Licensed Software, In the form supplied, or modified by Tyler, or Purchasers use thereof, Infringes or misappropriates any United States intellectual property, intangible asset, or other proprietary right, title, or interest (Including, without limitation, any copyright or patent or any trade secret right, tte, or interest), or violates any other contract, license, grant, or other proprietary right of any third party, Purchaser, upon its awareness, shall give Tyler prompt written notice thereof. Tyler shall defend, and hold Purchaser harmless against, any such claim or action with counsel of Tyler's choice and at Tyler's expense and shall Indemnify Purchaser against any liability, damages, and costs resulting from such claim. Without waiving any rights pursuant to sovereign Immunity, Purchaser shall cooperate with and may monitor Tyler In the defense of any claim, action, or proceeding and shall, M appropriate, make employees available as Tyler may reasonably request with regard to such defense. This Indemnity does not apply to the extent that such a claim Is attributable to modifications to the Licensed Software made by Purchaser, or any third party pursuant to Purchasers directions, or upon the unauthorized use of the Licensed Software by Purchaser. (b) If the Licensed Software becomes the subject of a claim of Infringement or misappropriation of a copyright, patent, or trade secret or the violation of any other contractual or proprietary right of any third party, Tyler shall, at its sole cost and expense, select and provide one of the following remedies, which selection shall be in Tyler's sole discre8om (f) promptly replace the Licensed Software with a compatible, functionally equivalent, non - Infringing system; or (II) promptly modify the Licensed Software to make it non - Infringing; or (Ili) promptly procure the right of Purchaser to use the Licensed Software as Intended. 14. TAXES 14.1. Tax Exempt Status. Purchaser Is a governmental tax - exempt entity and shall not be responsible for any taxes for any Licensed Property or services provided for herein, whether federal or state. The fees paid to Tyler pursuant to this Agreement are Inclusive of any applicable sales, use, personal property, or other taxes attributable to periods on or after the Effective Date of this Agreement. 14.2. Employee Tax Obligations. Each Party accepts full and exclusive Aabitity for the payment of any and all contributions or taxes for Social Security, Workers' Compensation Insurance, Unemployment Insurance, or Retirement Benefits, Pensions, or annulfies now or hereafter Imposed pursuant to or arising from any state or federal laws which are measured by the wages, salaries, or other remuneration pay to persons employed by such Party for work performed under this Agreement. 15. INSURANCE Tyler shall provide, upon the written request of Purchaser (which shall not be less than thirty (30) days after the Effective Date), proof of Insurance for and maintain, at Tylars sole cost and expense, the following Insurance coverage issued with an insurance carrier with a Best Key rating of "A VII° or higher (a) Industrial(Workers' Compensation Insurance protecting Tyler and Purchaser from potential Tyler employee claims based upon job - related sickness, injury, or accident during performance of this Agreement; and (b) Comprehensive General Liability (including, without limitation, bodily Injury and property damage) Insurance with respect to Tyler's agents and vehicles assigned to perform the services herein with policy limits of not less than $1,000,000 combined single limit per occurrence and $2,000,000 in the aggregate. Purchaser shall be named as an additional Insured party and such notation shall appear on the certificate of insurance furnished by Tyler's insurance carrier. 18. TERM, SUSPENSION, AND TERMINATION 16.1. IM. The term of this Agreement (the "Term ") shall commence on the Effective Date and shall continue until terminated as provided herein. 16.2. Termination for Cause. Either Party may terminate this Agreement for Cause, provided that such Party follows the procedures set forth in this Section 16.2. (a) For purposes of this Section, "Cause" means either. (1) a material breach of this Agreement, which has not been cured within ninety (90) days of the date such Parry receives written notice of such breach; (ii) the failure by Purchaser to timely pay when due any fees and expenses owed to Tyler pursuant to this Agreement and any delinquent amounts remain outstanding for a period of thirty (30) days after Tyler provides written notice of its intent to terminate for failure to pay; (ii) breach of Section 9; or (iv) if Tyler becomes insolvent or bankrupt, or is the subject of any proceedings relating to its liquidation or insolvency or for the appointment of a receiver or similar officer for It, has a receiver of its assets or property appointed or makes an assignment for the benefit of all or substantially all of its creditors, or Institutes or causes to be instituted any proceeding in bankruptcy or reorganization or rearrangement of Its affairs. (b) No Party may terminate this Agreement under Section 16.2(a)(1) unless it cooperates in good faith with the alleged breaching Party during the cure period and complies in good faith with the dispute resolution procedures set forth In Section 17 following such period. (c) In the event either Party terminates this Agreement pursuant to this Section 16.2, each Party shall return all pmducts, documentation, confidential information, and other Information disclosed or otherwise delivered to the other Party prior to such termination and all revocable licenses granted herein shall terminate. 16.3. Survival. The following provisions shall survive after the Term of this Agreement: 1; 2; 9; 1D; 12; 13; 14; 16; 17; andl8. 17. DISPUTE RESOLUTION Disputes arising out of, or relating to, this Agreement shall first be discussed by the Project Managers. Any dispute that cannot be resolved at the Project Manager shall be referred to the Individual reasonably designated by Purchaser and Tyler's Vice President of Courts and Justice Systems Division assigned to Purchasers account for informal resolution prior to commencing any litigation. For any dispute that the Parties are unable to resolve through Informal discussions or negotiations or pursuant to the dispute resolution and escalation procedures set forth in this Agreement, the Parties may, by mutual agreement, submit the matter to mediation in Brazos County, Texas. The foregoing shall not apply to claims for equitable relief under Section 9. 18. MISCELLANEOUS 18.1. Assfanment Neither Party may assign this Agreement or any of Its respective rights or obligations herein to any third party without the express written consent of the other Party, which consent shall not be unreasonably withheld. 18.2. Subcontractors. Tyler shall not utilize any subcontractor(s) without the prior written consent of Purchasers Project Manager, which consent shall not be unreasonably withheld. The approval by Purchaser of Tyler's right to use subcontractor(s) shall not waive or relieve Tyler from Tyler's obligations pursuant to this Agreement. 18.3. Cumulative Remedies. Except as specifically provided herein, no remedy made available herein is intended to be exclusive of any other remedy, and each and every remedy shall be cumulative and shall be in Page 6 of 11 Vol. addition to every other remedy provided herein or available at law or in equity. 18.4. Notices. Except as otherwise expressly specified herein, all notices, requests or other communications shall be in writing and shall be deemed to have been given N delivered personally or mailed, by certified or registered mail, postage prepaid return receipt requested, to the Parties at their respective addresses set forth on the signature page hereto, or at such other addresses as may be specified in writing by either of the Parties. All notices, requests, or communications shall be deemed effective upon personal delivery or three (3) days following deposit in the mail. 18.5. Countemarts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. 18.8. Waiver The performance of any obligation required of a Party herein may be waived only by a mitten waiver signed by the other Party, which waiver shall be effective only with respect to the specific obligation described therein. 18.7. Entire Agreement. This Agreement constitutes the entire understanding and contract between the Parties and supersedes any and all prior or contemporaneous oral or written representations or communications with respect to the subject matter hereof. 18.8. Amendment. This Agreement shall not be modified, amended, or In any way altered except by an instrument in writing signed by the properly delegated authority of each Party. All amendments or modifications of this Agreement shall be binding upon the Parties despite any lack of consideration. 18.9. Severability of Provisions. In the event any provision hereof is found invalid or unenforceable pursuant to judicial decree, the remainder of this Agreement shall remain valid and enforceable according to its terms. 18.10.Relationshio of Parties. The Parties intend that the relationship between the Parties created pursuant to or arising from this Agreement is that of an Independent contractor only. Neither Party shall be considered an agent, representative, or employee of the other Party for any purpose. 18.11. Govemino Law. Any dispute arising out of or relating to this Agreement or the breach thereof shall be governed by the laws of the state of the domicile of Purchaser, without regard to or application of cholos of law miss or principles. 18.12.Aud(t. Tyler shall maintain complete and accurate records of all work performed pursuant to and arising out of this Agreement. Purchaser may, upon the written request of the Project Manager, audit any and all work or expense records of Tyler relating to materials and/or services provided herein. Purchaser shall provide Tyler twenty-four hour notice of such audit or inspection. Tyler shall have the right to exclude from such inspection any Tyler Confidential and Proprietary Information not otherwise required to be provided to Purchaser as a part of this Agreement. Tyler shall make such books and records available to Purchaser during normal business hours. Any such audit shall be conducted at Tyler's principal place of business during Tyler's normal business hours and at Purohasefs sole expense. 18.13.No Third Party Beneficiaries. Nothing in this Agreement is Intended to benefit, create any rights in, or otherwise vast any rights upon any third parry. 18.14.Contm Proferentem. The doctrine of confre proferenfem shall not apply to this Agreement. If an ambiguity exists in this Agreement, or in a specific provision, neither the Agreement nor the provision shall be construed against the Party who drafted the Agreement or provision. 18.15. Force Maieure. No Party to this Agreement shall be liable for delay or failure in the performance of its contractual obligations arising from any one or more events that are beyond its reasonable control, including, without limitation, acts of God, war, terrorism, and riot. Upon such delay or failure affecting are Party, that Party shall notify the other Party and use all reasonable efforts to cure or alleviate the cause of such delay or failure with a view to resuming performance of its contractual obligations as soon as practicable. Notwithstanding the foregoing, In every case the delay or failure to perform must be beyond the control and without the fault or negligence of the Party claiming excusable delay. Any performance times pursuant to or arising from this Agreement shall be considered extended for a period of time equivalent to the time lost because of any delay that Is excusable herein. 18.18. Eeuitable Relief. Each Party covenants, represents, and warrants that any violation of this Agreement by such Party with respect to Its respective obligations set forth in Sections 2.2 and 9 shall cause Irreparable Injury to the other Party and shall entitle the other Party to extraordinary and equitable relief by a court of competent jurisdiction, Including, without limitation, temporary restraining orders and preliminary and permanent Injunctions, without the necessity of posting bond or security. 18.17.Attomevs' Fees and Costs. If attomeys' fees or other costs are Incurred by either Party to secure the performance of any obligations under this Agreement, or to establish damages for the breach thereof or to obtain any other appropriate relief, whether by way of prosecution or defense, the prevailing Party shall be entitled to recover from the other Party its reasonable attorneys' fees and costs incurred in connection therewith. Page 7 of 11 /)I. -1,1,3 pg. /7,5' (Exhibit B) Maintenance and Support Services Agreement This Maintenance and Support Services Agreement (this "M &S Agreement') Is made and entered into as of the Effective Date by and between Tyler Technologies, Inc., a Delaware corporation ("Tyler' or 'Software Provider') and Purchaser. WHEREAS, Tyler and Purchaser have entered Into that certain Software License and Professional Services Agreement (the "License Agreement ") pursuant to which, among other things, Purchaser has acquired a license to Tyler's Licensed Software. WHEREAS, Purchaser desires Tyler to perform, and Tyler desires to perform, certain maintenance and support services related to the Licensed Software. NOW, THEREFORE, In consideration of the promises contained herein, along with other good and valuable consideration, the receipt and sufficiency of which all par8es acknowledge the parties agree as follows: 1. CERTAIN DEFINITIONS 1.1. Terns Not Defined. Terms not otherwise defined herein shall have the meanings assigned to such terms In the License Agreement. 1.2. _Business Dav means Monday through Friday, excluding Tyler Holidays. 1.3. Business Hour means 7:00 a.m. to 7:00 p.m., Central Time during Business Days. 1.4. Circumvention or Circumvention Procedures means, as applied to a Documented Defect, a change In operating procedures whereby Purchaser can reasonably avoid any deleterious effects of such Documented Defect If a Circumvention Procedure is not acceptable to Purchaser, Purchaser may escalate this Dated as set forth In Section 3.11. 1.5. Defect means any bug, error, malfunction, or other defect in the Licensed Software caused by, arising from, or emanating from the reasonable control of Tyler that renders the Licensed Software In non - conformance with Tylers then current published specifications. 1.8. Documented Defect means a Defect that Purchaser documents for Tyler pursuant to Section 2.1. 1.7, Essential Functionality means any operational aspect of the Licensed Software that is required for immediate and ongoing business continuity by one or more users and which adversely impacts business in a crucial or critical manner. 1.8. Non - essential Functionality means any operational aspect of the Licensed Software that will not interrupt business continuity or which will not adversely Impact business in a crucial or critical manner. 1.9. Legislative Chance means a refinement, enhancement, or other modification to the Licensed Software necessary to comply with final, statewide legislation or administrative regulation affecting all clients in Purchasers state and pertaining to: (a) existing reports, exports, or data exchanges; (b) new reports; (c) new data entry fields for state reporting; (d) new fee calculations; (e) new disposition templates; (1) new sentence templates; or (g) new citation templates. Legislative Changes do not include the expansion of Purchaser's constitutional or operational responsibilities beyond those that exist as of the Effective Date 1.10. Effective Date has the meaning set forth In Section 8.1. 1.11. Service Level 1 Doted means a Documented Defect that causes (a) complete application failure or application unavailability; (b) application failure or unavailability in one or more of Purchasers remote location; or (c) systemic loss of multiple essential system functions. 1.12. Service Level 2 Defect means a Documented Defect that causes (a) repeated, consistent fallure of Essential Functionality allectng more than one user or (b) loss or corruption of data. 1.13. Service Level 3 Defect means a Service Level 1 Defect with an existing Clrcumventlon Procedure, or a Service Level 2 Defect that affects only one user or for which there Is an existing Circumvention Procedure. 1.14. Service Level 4 Defect means a Documented Defect that causes failure of Non - Essential Licensed Software functionality or a cosmetic or other Documented Defect that does not qualify as any other Service Level Defect. 1.15. Third Person Software means all third party software required for the operation and use by Purchaser of the Licensed Software consistent with the license granted to Purchaser. 1.16. Version Release means new versions of the Licensed Software that contain technical improvements, functional enhancements, updates, extensions, and/or maintenance charges to the Licensed Software. 1.17. Tyler Holidays means one (1) day for a New Year's holiday, Good Friday, Memorial Day, a one (1) day holiday for Independence Day, Labor Day, Thanksgiving Day and the day after, and two (2) days during Christmas time. The exact date for any rolling holiday WH be published on the Tyler website in advance of the date. 1.18. Enterprise Custom Revor inp means ability to create custom reports using Microsoft SOL Reporting Services and publish the reports to Odyssey. These published reports can be added to a menu so that users may run them or schedule them like any other Odyssey report 1.19. Leamina Management System means the ability to conned to a remote system and receive electronic recorded traininas reaardino Odyssey software aoolicetlon. 2. END USER RESPONSIBILITIES 2.1. Documenting Defects. Purchaser must document all Defects in writing with sufficient information to recreate the Defect or otherwise dearly and convincingly document or evidence its occurrence, including, but not limited to, the operating environment, data set, user, or any other such Intonation that Tyler may reasonably request. Purchaser shall deliver such Information to Tyler concurrently with Its notification to Tyler of a Dated. Purchaser shall use all reasonable efforts to eliminate any non- appOCation related issues prior to its notification to Tyler of such Defect including, but not limited to, Issues related to the network, user training, Purchaser - produced "tensions, and data problems not caused by the Licensed Software. Any technical or other issue for which Purchaser requests services, but which is not a Documented Defect, shall be treated as a request for other services and governed by Section 4. Page 8 of 11 2.2. Other Purchaser Responsibilities. Purchaser shall: (a) maintain all required Third Person Software to the release level compatible with the installed version(s) of the Licensed Software; (b) establish and maintain an Internal help desk to be the central point of contact and communication between the end users and Tyler's support staff. In the event that the Purchaser Is unable to establish and maintain an Internal help desk Purchaser may select up to twenty (20) 'super users" who may contact Tyler's help desk. (c) provide training on the Licensed Software to its employees; (d) allow Tyler to install patches and other maintenance releases provided by Tyler; (e) allow remote access by Tyler to Purchaser's servers and data via a Microsoft VPN connection or CISCO VPN client or other mutually agreeable protocol, provided, however, that Purchaser acknowledges that failure to provide a timely and practical remote access method may negatively Impact Tyler's ability to pedomh its responsibilities under this M &S Agreement; (1) implement and perform appropriate data backup and data recovery procedures related to the Licensed Software. In no event shall Tyler be held liable for any loss or other damage associated with the loss or destruction of any data related to the Licensed Software Pg. /% e,/ j that is attributable to Purchaser's failure to Implement and perform such procedures on a timely and regular basis; and (g) provide onsite installation, new integration, training, and other responsibilities with respell to Version Releases as set forth in Section 5. 3. TYLER RESPONSIBILITIES — SUPPORT SERVICES 3.1. General Services for Reporting Production Documented Defects. (a) Tyler shall provide Purchaser with procedures for contacting support staff during normal business hours (7:00 a.m. to 7:00 p.m., Central Time, Monday through Friday, excluding Tyler Holidays) for reporting Documented Defects. Tyler shall assist Purchaser in the diagnosis of any Documented Defect, Including the assigned Service Level and Tyler's tracking number. (b) For each reported Documented Defect, Tyler shall assign appropriate personnel to diagnosis and correct the Documented Defect, and where appropriate, identify Circumvention Procedures. Tyler's Initial response shall Include an acknowledgement of notice of the Documented Defect, confirmation that Tyler has received sufficient information concerning the Documented Defect, and an action plan for resolving the Documented Defect and avoiding further deleterious consequences of the Documened Detect, 3.2. Service Level 1 Defects. Tyler shall provide an initial response to Service Level 1 Defects within one (1) Business Hour of receipt of the Documented Defect. Tyler shall use commercially reasonable efforts to resolve such Documented Defects or provide a Circumvention Procedure within one (1) Business Day. Tyler's responsibility for loss or corrupted data Is limited to assisting Purchaser in restoring its database to a known, accurate state. 3.3. Service Level 2 Defects. Tyler shall provide an Initial response to Service Level 2 Defects within four (4) Business Hours of receipt of the Documented Defect. Tyler shall use commercially reasonable efforts to resolve such Documented Defects or provide a Ctrcumvention Procedures withln five (5) Business Days. Tyler's responsibli ty for loss or corrupted data is limited to assisting Purchaser in restoring Its database to a known, accurate state. 3.4. Service Level Defects. Tyler shall provide an initial response to Service level 3 Defects within one (1) Business Day of receipt of the Documented Defect. Tyler shall use commercially reasonable efforts to resolve such Documented Defect without the need for a Circumvention Procedure with the next published maintenance update or service pack, which shall occur at least quarterly. Tyler's responsibility for lost or corrupted date is limited to assisting Purchaser in restoring Its database to a known, accurate state. 3.5. Service Level 4 Defects. Tyler shall provide an initial response to Service Level 4 Defects within two (2) Business Days. Tyler shall use commercially reasonable efforts to resolve such Non - Essential Documented Defect within two version release cycles and a cosmetic or other Documented Defect that does not qualify as any other Service Level Defect with a future Version Release. 3.6. Heil) Desk & Desktop Su000rt, Software Provider shall provide the Purchaser with procedures for contacting support staff during normal business hours (7:00 a.m. to 7:00 p.m., Central Time, Monday through Friday, excluding Tyler Holidays) for reporting Documented Defects or obtaining helpdesk support on general application functionality. Software provider will provide ample help desk support; however, excessive support requirements may Indicate a training need and require the purchase ol additional training time. 33. Technical Server & Systems Support. Tyler shall use commercially reasonable efforts to provide Purchaser with technical support to assist Purchaser with troubleshooting the loss of functionality of Licensed Software for reasons other than a Documented Defect Tyler technical support shall be limited to: Page (a) assisting the Purchaser with isolating the source of Licensed Software failure due to systems -level Hardware, Third Party Software, network, client -level hardware or peripherals; (b) providing recommendations to Purchaser regarding resolution of said non - defect failure(s); and (c) providing Purchaser with assistance on basic maintenance and administration of the Licensed Software environment, Including basic data backup and restore procedures, deployment of Version Releases, and setup of supported peripheral devices for use with the Licensed Software 3.8. 24 X 7 Emergency Support. Tyler shall provide the Purchaser with procedures for contacting support stag after normal business hours for the limited purpose of reporting emergency application unavailability issues (such as a Level 1 Defect) within the Licensed Software. Tyler shall use commercially reasonable efforts to provide the response set forth In Section 3.2. 3.9. Saturday Technical Su000rt . Tyler shall use commercially reasonable efforts to be available for one pre- scheduled Saturday of each month to allow assistance to Purchaser IT staff. This option Is available for the application of patches and full release upgrades in well as consulting with the Purchaser IT stag for server maintenance and configuration for the licensed software environment. 3.10. Base Version Level for Correction. Tyler shall correct or otherwise cure Documented Defects to the current Version Release or Licensed Software made available.to Purchaser and either the Immediately preceding Version Release or all Version Releases released to Purchaser within the prior one (1) year, whichever Is greater. 3.11. Legislative Chapala Su000rt . Tyler will use Its commercially reasonable efforts to Implement Legislative Changes within the time frames set forth in the applicable legislation regulation, but in any event In the next Version Release. Tyler's sole liability for implementing Legislative Changes in any calendar year shall be limited to the number of hours of analysts, development, post release data migration, and lasting services, at Tyler's then current hourly rates, equal to not more than 20% of the total Annual Maintenance Fees for the Licensed Software paid by all clients with Legislative Change Support In Purchasers state during such calendar year, to the extent additional programming services are required, such services shall be billed to Purchaser at Purchaser's contractual billing rates or at Tyler's then current hourly rates, If not contractual belling rates are in effect Notwlthstarding the foregoing, Purchaser shall be responsible for the cost of any other services required to Implement a Legislative Change, Including, without limitation, training, configuration, project management or data conversion from external sources. Upon the mutual determination of the need for a Legislative Change that exceeds the limitations set forth above, Tyler shall provide Purchaser with a written statement identifying the total number of hours that Tyler is liable for Legislative Change Support as calculated above plus a good faith estimate of the additional cost to Purchaser. Such additional costs, if any, shall be prorated as a percentage of Annual Maintenance and Support Fees among all clients in Purchasers state with Legislative Change Support, 3.12. Escalation Procedure. If Tyler is unable to resolve any Service Level 1 or Service Level 2 Defect as provided in this Section 3, Purchaser may immediately escalate the Issue to Purchaser's Project Manager or Designee and Tyler's Director of Client Services. Tyler and Purchaser will use good faith reasonable efforts to meet, discuss, and agree upon a resolution plan for the affected Defect. It Purchaser's Project Manager or Designee and Tyler's Director of Client Services cannot agree upon an acceptable resolution plan within 24 hours of such Initial escalation, or such other reasonable time as the parties may agree, Purchaser may further escalate the issue to Purchaser's next Administrative level and Tyler's Division Chief Operating Officer or Division President who shall have final authority to negotiate an acceptable resolution plan. 3.13. Enterprise Custom Reoorting. License and Maintenance of Tyler's Odyssey Enterprise Custom Reporting will be Included herein. 3.14. Learning Management System. Ability for end users to connect to remotely hosted system for the purpose of continued training and new hire on of 11 ramps. Tyler will do commercially reasonable efforts to keep videos at current release level and within all areas of the application. 4. ADDITIONAL SUPPORT SERVICES Purchaser may request support services M addition to the standard maintenance offering (a 'Service Request "). Such other support services may include. Without limitation, services related to: (a) additional training; (b) technical asslstence; (c) programming services; (d) installation of add-on components; and/or (e) business analysis. Tyler shall provide to Purchaser a written response to the request which describes In detail the anticipated Impact of the request on the existing Licensed Software, the time required to perform such services, an implementation plan, and a schedule of the tees related thereto. Fees for additional support services shall be billed by Tyler directly to Purchaser and shall be invoiced monthly, which shall be due and payable in accordance with Section 7.2. S. VERSION RELEASES Tyler shall notify Purchaser of the occurrence of a new Version Release and shall provide Purchaser with such Version Releases for the Licensed Software. The delivery of each Version Release shall include a complete, installable copy of the Licensed Software, together with release notes and other appropriate documentation. Tyler will provide Installation software and instruction for use by Purchaser in installing new Version Releases provided, however, that it Tyler does not provide installation software and instructions, then Tyler shall provide Installation assistance to Purchaser at no additional cast. Purchaser shall, at its own expense, be responsible for any configuration assistance, new integration, and training with respect to each Version Release. In the event that during the Term and any extension or renewal thereof. Tyler discontinues maintenance and support for the Licensed Software and makes generally available a different software application having substantially similar features, functions and cost (the "Replacement Software"), Client shall be entitled to transition to the Replacement Sollware for no additional license fees but shall be responsible for any services required for such transition and maintenance and support fees related to the Replacement Software. 6. THIRD PERSON SOFTWARE 6.1. Notice of New Third Person SOBwere. Tylershali provide Purchaser with advanced notice of any mandated new Third Person Software revision that shag be required to load a Version Release. Tyler shall use commercially reasonable efforts to minimize the need for Purchaser to rely upon updates of Third Person Software. 6.2 Tyler Certification. At Tyler's expense, Tyler shall certify the compatibility of Third Person Software components used by the Licensed Software and maintain a list of supported Third Person Software release levels. Version Releases shall be certified to supported versions of all required Third Person Software. Tyler shall certify new releases of Third Person Software within a reasonable fimeframe. 6.3. osts. Purchaser is responsible for all costs associated with installing and maintaining Third Person Software versions that are idenlified on Tyler's list of certified Third Person Software. 6.4. Maintenance. Purchaser is responsible for maintaining software mafntenanoe/update agreements with Third Person Software vendors at Purchasers expense. At the request of Purchaser, Tyler shall participate with Purchaser In discussions with Third Person Software providers on all software maintenance issues. 7. FEES 7.1. Annual Maintenance Fee. Purchaser shall pay Tyler the annual maintenance and suppottfeea as; set forth Exhibit F (the "Maintenance and Support Fess '), provided, however, that Tyler hereby waives Odyssey Maintenance and Support Fees for a period of 15 months from the Effective Date at which time Tyler shall Invoice a prorated amount for the reminder of then - current term. Upon the second anniversary of the Effective Date, the Annual Maintenance and Support Fee shall be Increased by no less than 0% and no more than 5% annually. 7.2. Each Invoice shell Include, at a minimum, the total invoked amount and a reference to the specific Items being Invoiced under this M&S Agreement. Following fecelpt of a property submitted invoice, Purchaser shall pay amounts owed within thirty (30) days. All payments shall be made In U.S. currency. Any undisputed sum not paid when due shall bear Interest at a rate of prime rate (as set forth In the Wall Street Journal) plus five percent (5 %) per annum or the highest rate allowed by governing law, whichever is less. 7.3. Maint nance on Purchaser - Specific Customer EnhancementLs. The annual Maintenance and Support Fee may be further increased by agreement of the Parties with respect to (a) maintenance and support of PurchaserSpecific Customer Enhancements requested by Purchaser and (b) material functional enhancements contained in new Version Releases that are not merely technical Improvements, updates, extensions and/or maintenance changes to the Licensed Software. Purchaser will have the option to accept or decline any such material functional enhancement that would result in an Increase In the Maintenance and Support Fee without affecting Purchaser's entitlement to receive the remainder of arty Version Release in which such enhancement is offered 7.4. Suspension of Services for Non - payment. Tyler may suspend its performance of services hereunder during any period for which Purchaser does not pay any undisputed Maintenance and Support Fees for a period of time exceeding sixty (60) days. Tyler shag promptly reinstate maintenance and support services upon receipt of payment of all undisputed Maintenance and Support Fees, including all such ices for the period(s) during Which services were suspended. S. TERM AND TERMINATION 01. Tenn. This M &S Agreement shall commence on the Effective Date and shall continue in effect for a period of one (1) year; provided, however, that at the end of such Initial term, and on each subsequent anniversary of the Effective Date, the term shall automatically extend for an additional year unless a Parry provides, at least ninety (90) days prior to the and of the then current term, written notice that it does not wish to extend the ten or otherwise terminates the agreement as provided in this Sectlon8.2. 0.2 Termination by Pumhaser at the End of a Term. Purchasef may terminate thla M &S Agreement effective as of the end of the initial term or any subsequent term by giving not fees than ninety (90) days' notice of its intent to terminate. Purchaser may, at Its option, reinstate maintenance by providing notice to Tyler and making payment of fifty percent (50 %) of each year's Maintenance and Support Fees that would have been owed by Purchaser during the lapsed period plus the Maintenance and Support Fees for the then upcoming maintenance year. B.S. Termination by Pumhaser for Cause. Pumhasermayterminate this M &S Agreement for "cause" In accordance With this Section 8.3. For purposes of this Section, "cause" means a continuous or repeated failure to cure Documented Defects timely as provided In Section 3. In such event, Purchaser shall deliver written notice of Its Intent to terminate along with a description in reasonable detail of the problems for which Purchaser Is Invoking Its right to terminate. Following such notice, Tyler shall have ninety (90) days to cure such problems. Following such ninety (90) day period, Tyler and Purchaser shall meet to discuss any outstanding Issues. In the event that "cause" still exists at the end of such period, then Purchaser may terminate this Agreement. In the event of a termination under this subsection, Tyler shall return all monies paid to Tyler by Purchaser under this M &S Agreement for the remainder of the then current maintenance period 9. LIMITATIONOFLIABILITY Page 10 of 11 TYLER'S LIABILITY TO END USER FOR DAMAGES ARISING OUT OF OR IN CONNECTION WITH THIS M &S AGREEMENT, WHETHER BASED ON A THEORY OF CONTRACT OR TORT, INCLUDING NEGLIGENCE AND STRICT LIABILITY, SHALL BE LIMITED TO FIXING DEFECTS IN ACCORDANCE WITH SECTION 3 OR AS OTHERWISE SET FORTH IN SECTION 8.3. IN NO EVENT SHALL TYLER BE LIABLE TO END USER FOR INCIDENTAL, CONSEQUENTIAL, OR SPECIAL DAMAGES OF ANY KIND, INCLUDING, WITHOUT LIMITATION, LOST REVENUES OR PROFITS, OR LOSS OF BUSINESS OR LOSS OF DATA ARISING OUT OF THIS AGREEMENT, IRRESPECTIVE OF WHETHER THE PARTIES HAVE ADVANCE NOTICE OF THE POSSIBILITY OF SUCH DAMAGE. Vol. 02 /vim pg.-I-17? 10. DISPUTE RESOLUTION The parties agree to use good faith, reasonable efforts to meet, discuss, and try to resolve any disputes arising out of, or relating to, this M &S Agreement for a period of sixty (60) days. The parties shall include In any such irdonnal meetings persons with appropriate knowledge and authority, Including, without limitation, Purchasers Information Technology Manager and Tyler's Support Manager. Any negotiations pursuant to this Section 10 are confidential and shall be treated as compromise and settlement negotiations for purposes of the applicable rules of evidence. For any dispute that the Parties are unable to resolve through informal discussions or negotiations, the Parties shall have the right to pursue any remedies at law. 11. MISCELLANEOUS 11.1. Assianment. Neither party may assign this M &S Agreement or any of Its respective rights or obligations herein to any third party without the express written consent of the other party. 11.2. Notices. Except as otherwise expressly specified herein, all notices, requests or other communications shall be in writing and shall be deemed to have been given if delivered personally or mailed by certified or registered mail, postage prepaid, return receipt requested, to the parties at their respective addresses set forth on the signature page, or at such other addresses as may be specified in writing by either of the parties. All notices, requests, or communications shall be deemed effective upon personal delivery or three (3) days following deposit in the mall. 11.3. Counterparts. This M &S Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same Instrument. 11.4. Waiver. The performance of any obligation required of a party herein may be waived only by a wriden waiver signed by the other Parties, which waiver shall be effective only with respect to the specific obligation described therein. 11.5. Entire Agreement. This M &S Agreement constitutes the entire understanding and contract between the parties and supersedes any and all prior or contemporaneous oral or written representations or communications with respect to the subject matter hereof. 11.6. Amendment. This M &S Agreement shall not be modified, amended or in any way altered except by an Instrument in writing signed by the property delegated authority of each Party. All amendments or modifications of this M &S Agreement shall be binding upon the parties despite any lack of consideration. 11.7. Governing Law. Any dispute arising out of or relating to this M &S Agreement or the breach thereof shall be governed by the laws of the state of the domicile of Purchaser, without regard to or application of choice of law rules or principles. 11.5. No Third Party Beneficiaries. Nothing in this M &S Agreement is Intended to benefit, create any rights In, or otherwise vest any rights upon any third party. 11.9. Contra Proferentem The doctrine of contra proterentem shag not apply to this M &S Agreement. If an ambiguity exists In this Agreement, or in a specific provision, neither the Agreement nor the provision shall be construed against the party who drafted the M &S Agreement or provision. Page 11 of 11 pg. 119 Exhibit C Pricing Proposal g. Jol. s •r.c� tyler 0� technologies Proposal COURTS AND JUSTICE SOLUTIONS Presentedto: Brazos County Bryan, TX 77803 Charles Wendt, Purchasing Agent Proposo/aate: September 17, 2014 submittedby: Judy Kenney TYLER TECHNOLOGIES, INC. COURTS & JUSTICE SOLUTIONS 6500 International Parkway, Suite 200 Plano, Texas 75093 972.713.3770 Judy.Kenney@tylertech.com �nl. SOFTWARE PRODUCTS LICENSE FEE Odyssey Case Manager- Enterprise, All Case Types $848,000 Odyssey Financial Manager (Full GL Lite) $43,000 Odyssey Attorney Manager $85,000 Odyssey Law Enforcement $85,000 Odyssey Jail Manager $250,000 SessionWorks Judge Edition (6 Licenses for Courtroom Use) $40,000 NorthPointe Classification System $20,340 Brazos Ticket Writer $5,000 Case Manager and Jail Toolkits $75,000 Jail Data Export (Enterprise) $19,000 Mugshots $29,000 VINES $7,000 Livescan $5,000 TDEX $7,000 eSignatures Included Record on Appeals $13,000 Public Access Included Enterprise Custom Reporting Included SessionSync Included ePayments° Included DPS e- Citations Included Batch ScanningM/orkflow Included eDiscovery Included eCharging Included LICEPISEFEEPAYMINTTEWS T AL E Refer to Payment Milestone schedule $1,531,340 PROFESSIONAL SERVICES !OURS RATEMR. T &M AMOUNT Project Management 2,240 $165.00 $369,600 Data Conversion 2,062 $152.00 $311,904 Development 200 $152.00 $30,400 Integrations 2,500 $152.00 $380,000 Business Process Review 128 $152.00 $19,456 Setup, Configuration & Consulting 4,652 $152.00 $707,104 Training & Go-live Assistance 2,480 $141.50 $350,920 ANNUAL M &S INCREASE $178,080 $9,030 $17,850 $17,850 $52,500 $8,400 $4,271 $1,050 $11,250 $3,990 $6,090 $1,470 $1,050 $1,470 $2,730 $321,581 15 months from contract signing TOTAITNtaERNCEB N.IICaEERVICE9 $2,169,384 $3,700,724 ePayments functionality is included in the Odyssey application. Use of the ePayments functtonaiity Is conditioned on execution of separate ePayments agreements containing terms and conditions specific to the ePayments application, including fees associated therewith Pg /U p' Investment summary Brains County Proposal •°°° •o • °e tyler $701,128 Services 11,424 $1,739,526 •• tedinulagies Total project Services $2,169,384 Cost Breakdown Pmpm l Void WWO Dan Software Cost Annual M&S Software Licenses- Odyssey Product Centers $1,086,340 $228,131 License Fees $1,086,340 $228,131 Software Licenses - Optional Features - 445,000 '$93,450 Software License Total S1.531.340 F 5321.581 Travel Hours Technlcal5mices 4,400 - $668,800 Implementation Services 4,784 $701,128 Services 11,424 $1,739,526 Optional Services $429,856 Total project Services $2,169,384 e, Third Person Software, and Embedded third party software Hardware & Third Person Software Embedded third party software Total Grand Total $3,852,282 TylaTSdmdq*ftpmW Vol. t V Pg./6 I [o,�ne„oaI Assumptions and Notes Brazos County Proposal ••e• o tyler e• techrologles Project Assumptions Prddcaal Vaud hiousD om Project Management, Schedule, etc. The project management services Included in this proposal assume the project duration and project manager dedicatior listed on the Professional Services cost summary. This proposal Includes a specific amount of time for optional services. Assumption Is that optlonal services are Implemented within the project duration specified in this proposal. If these optional services occur outside of this duration, additional project management time can be purchased at Tyler's then- curent hourly rate for each service. Data Conversion Client will provide Tyler with data from the source systems in anon - proprietary format (e.g. SQL Server takes, comma separated ASCII files, or some other mutually agreeable farm, and on media that is readable by Tyler) Tyler works closely with client representatives and Implementation staff to identify business rules before writing the conversion This step is typically defined as data mapping (mapping legacy data to Odyssey destinations). Tyler performs four data pushes and locks the conversion code after the fourth Iteration. Tyler performs a mock go -live conversion iteration with locked conversion code to serve as a system test This proposal Includes specific time for Tyler analysts to assist Client with data conversion review, which Includes reviewing anc analyzing that all of the Client Data Is property mapped from AhleTerm to Odyssey. This activity, require significant participation by cfient personnel. This proposal Includes a specific amount of "optional' time for data conversion services of Jail Manager data. This estimate assumes If Jail Manage conversion effort Is required, It will occur concurrently with the conversion effort of all other product centers and within the project duration specified in this propo Technical services Tyler assumes limited technical services will be required for implementation activities. 64 Houn This proposal includes a specific amount of time for consulting on technical integrations assistance. 300 Hour. Additional Integration consulting or assistance can be purchased at Tyler's then - current hourly rate. This proposal includes a specific amount of development effort to modify Civil Paper Batch Billing Report to accommodate Attorney General. 200 Hour The above development effort Is dependent/required for the LE Civil Papers segment of this project. The Plent will provide an servers, naroWare, workstatioi licenses, and other Third Parry Software required to run Public/Secured Access, Record on Appeal, etc.) Implementation Assumptions and Go -Live Assistance County. (i.e. E- Ciscevery, E- Charging, which includes defining security, setting up code tables, and defining system behavior and business rules. Thlsactiviq will require significant participation by Client personnel. It is recommended that a Subject Matter Expert be Identified for each office to participate in the majority of project related activities. For time management and planning purpose the manager for these Subject Matter Experts should expect 50% of their employee's time to be dedicated to this project. This proposal includes a specific amount of training time. Training will be performed Ina classroom setting usinl Whiles and equipment provided by client such that each participant can have hands -on access to a compute) workstation during training. Training classes will have no more than 15 participants per instructor. Training l: conducted during normal business hours. Additional training can be provided via a train- the - tralner approach for non -employee users (such as crimina justice partners who the county may which to provide access). This proposal Includes a specific amount of time for on -site go -Ilw: assistance and follow up training. Additional on -site training and assistance on be purchased at Tyler's then - current hourly rate. . Travel Client will reimburse Tyler for actual and reasonable travel expenses, subject tc Brazos County Travel Reimbursement Policies. TYlertechnolaglesPropesel \ \ /n' I ds2, p9_ Caajfde,,wo Exhibit D Statement of Work Vol. 'a Pg. -� ®tyler • technologies Courts and Justice Solutions Statement of Work Plan Brazos County Odyssey Implementation Civil, JP and Integrated Criminal Phase 1101. 0 ✓� Pg, /�� UOysscy rrcfect work Plan Brazos County Tableof Contents ..................................................................................................................... ..............................2 Revision History ....................................................................................................................... ..............................3 PhaseDescription .................................................................................................................... ..............................4 Scope.......................................................... ............................... Department /Agency Scope ....................... ............................... 4 ApplicationScope ........................................................................................................................ ..............................5 DataConversion Scope ............................................................................................................... ..............................7 CustomDevelopment Scope ...................................................................................................... ............................... 8 Formsand Reports Scope ........................................................................................................... ............................... 9 TrainingScope ............................................................................................................................. .............................:9 Hardware Scope ............................... 10 Approach ................................................................................................................................ .............................11 Planning..................................................................................................................................... .............................14 Business Process Review and Flt Assessment SystemConfiguration ............................... ............................... 17 .... 17 Developmentand Integrations .................................................................................................. .............................19 DataConversion ......................................................................................................................... .............................23 Testing Confidential Page 2 30 This document Is solely for Brazos Countys internal use. This document shall not be used, reproduced, copied, disclosed, transmitted, inwhole or in part, without the express written consent of Tyler Technologies and Brazos County. -0. / �% Odyssey Project Work Plan This document has been revised as follows: Brazos County Daa ey ��f #io' Pnm$ry Atior(s �0 of,C A' 14/11/14 1.0 Gina Rieken Initial Draft Confidential Page .3 This document Is solely for Brows County's internal use. This document shall not be used, reproduced, copied, disclosed, transmitted, in whole or In part, without the express written consent of Tyler Technologies and Brains County. Vol. P9.� Odyssey Project Work Plan Brazos County This document describes the scope and approach for the Civil, JP and integrated Criminal Phase of the Brazos Odyssey Implementation. The draft project schedule Is Included with the contract proposal documents. Per that schedule, the total project duration is scheduled for approximately 18 months from project Initiation through the go live. The remaining sections of this document will describe the work to be performed that is In scope, and the approach to be used to accomplish completion of that work. The following sections define the scope of each major project activity. Any areas not specifically identified as "in scope" are assumed to be "out of scope ". Specific items listed as "out of scope" are presented for clarity. Detailed timelines with dependencies and milestones can be found in the project schedule. This Implementation can be broken down into the following primary scope areas: • Departments /Agencies • Business Processes • Applications • Data Conversion • Custom Development • Forms and Reports • Training • Hardware Each of the scope areas Is described in the sections below. This section includes the departments and agencies who will be involved in this phase of work. For this phase, the Brazos County departments that are in / out of scope are as follows: Confidential Page 4 This document Is solely for Brazos County's internal use. This document shall not be used, reproduced, copied, disclosed, transmitted, in whale or In part, without the express written consent of Tyler Technologies and Brazos County. County Clerk and Courts (CCL -1, CCL -2) Adult Probation District Clerk and Courts (85`^, 272nd, 36111) Juvenile Services Justice of the Peace (4 locations) Hot Check Department Confidential Page 4 This document Is solely for Brazos County's internal use. This document shall not be used, reproduced, copied, disclosed, transmitted, in whale or In part, without the express written consent of Tyler Technologies and Brazos County. Odyssey Project Work Plan Brazos County Law Enforcement — Civil Papers only - Constables (4 locations) - Sheriffs office Law Enforcement Division: - Dispatch Unit - Records Department - Warrants Department - Administration Personnel Jail Jury Services District Attorney Purchasing County Attorney Odyssey Case Manager Collections • Odyssey Check Manager Information Technology Odyssey Financial Manager (Full OFM) Auditor • Odyssey Supervision Treasurer Odyssey Attorney Manager The "In Scope" departments /agencies will directly benefit as a result of this phase of the Odyssey Implementation. They will participate in various activities throughout the phase as defined in subsequent sections. The applications to be used during this phase are defined In the table below. This list will include the Odyssey modules that will be used in this phase, as well as add -on functionality and systems that Odyssey will Integrate with. Confidential Page 5 This document is solely for Brazos County's internal use. This document shall not be used, reproduced, copied, disclosed, transmitted, in whole or in part, without the express written consent of Tyler Technologies and Brazos County. Vol. ,;2 1,5 Pa..��� Odyssey Products: Odyssey Products: Odyssey Case Manager • Odyssey Check Manager Odyssey Financial Manager (Full OFM) • Odyssey Supervision Odyssey Attorney Manager • Odyssey Law Enforcement Odyssey Jail Manager - Incident/ Offense Reporting • Odyssey Law Enforcement (Civil Papers /AG Billing) Warrant processing - Personnel - CID Confidential Page 5 This document is solely for Brazos County's internal use. This document shall not be used, reproduced, copied, disclosed, transmitted, in whole or in part, without the express written consent of Tyler Technologies and Brazos County. Vol. ,;2 1,5 Pa..��� Odyssey Project Work Plan Other Products: Other Products: • Jail Data Export • CAD (TPS). • Record of Appeals • CAD (Mobile) • Batch Scanning and Auto Attach (no queues) • SesslonWorks: Clerk's Edition • eSignatures and merge to .tiff • Parking Mobility • SesslonWorks: Judge's Edition (10 Courts) • 581778 Delinquent Account Collections • OMNI • ACCR • DPS eCitation • Brazos Ticket Writer • Standard Public Access • PublicAccess — Secure Attorney • PublicAccess — Secure Agency • Odyssey Portal • EDiscovery • ECharging • EPayments • Session5ync • Vines • TDEX • Livescan • Mugshots • Enterprise Custom Reporting functionality • Integration Toolkit (Case Manager & Jail) Legacy Systems to be Replaced: I Legacy Systems not being Replaced: AbleTerm Civil Case Management AbleTerm Criminal Case Management AbleTerm Court Administration AbleTerm Case Management for JP Courts (Civil, Criminal & Administrative case types) AbleTerm Prosecutor AbleTerm CIIS AbleTerm Sheriff, Including the following functions: - Jail Management - Mugshots - Commissary - Inmate Property - UCR (Arrest reporting) Bonds Confidential Brazos county • AbleTerm Hot Checks • AbleTerm Child Support • AbleTerm Jury • AbleTerm Probation • AbleTerm INDEX • AbleTerm Law Enforcement, including the following function: - Warrants (Law Enforcement tracking) - Calls for Service - incident/offense Reporting Admin /Personnel - UCR (incident / Case reporting) - CID Page 6 This document is solely for Brazos County's Internal use. This document shall not be used, reproduced, copled, disclosed, transmitted, In whole or In part, without the express written consent of Tyler Technologies and Brazos County. Vol. / S Pg.-Zfl i Odyssey Project Work Plan - Mugshots - Warrant (from Charge or Party) - CIIS • Ableterm Law Enforcement, Civil Papers only Brazos County Converting data from the Ableterm legacy system(s) to Odyssey will be a challenging effort that will take a significant amount of planning. The table below describes the scope of the systems to be converted and the number of pushes In scope: -50 ge w "� wOut`oSco`pett " k Systems that will be Converted: Systems that won't be Converted: • AbleTerm Civil Case Management AbleTerm Hot Checks • AbleTerm Criminal Case Management AbleTerm Child Support • AbleTerm Court Administration • AbleTerm Jury • AbleTerm Case Management for JP Courts (Civil, • AbleTerm Probation Criminal & Administrative case type data) • AbleTerm INDEX • AbleTerm Prosecutor • AbleTerm Law Enforcement, including the following • AbleTerm Jail Management data: • AbleTerm CIS - Calls for Service • AbleTerm Images indexed to cases in County, - Incident/ Offense Reporting District, JP offices and Jailing (file types will remain - Admin /Personnel the same for Image conversions) - UCR (Incident /Case reporting) • Party Records CID • Mug Shots _ Bonds Number of Data Conversion Pushes: Number of Data Conversion Pushes: Based on conversions at similar counties, Tyler will Any number of data conversion pushes over 4 will be perform a total of 4 data conversion pushes, which considered out of scope. includes the final go -live push to the Production environment. Tyler believes that 4 pushes are sufficient, assuming that Brazos County participates in data conversion activities (data mapping, data reviews, Confidential Page 7 This document Is solely for Brazos County's Internal use. This document shall not be used, reproduced, copied, disclosed, transmitted, In whole or in part, without the express written consent of Tyler Technologies and Brazos County. Vol. l S pg. /1�� Odyssey Project Work Plan Brazos County This section covers enhancements that wUbe|ndudedinMihphaoe.Theveenhannementsar*shnwn|nthe following table: Confidential Page 8 This document issolely for Brazos County's internal use. This document shall not be used, reproduced, copled, disclosed, transmitted, in whole or in Part, without the "press written cmsent of Tyler Technologies and Brazos County. NA Odyssey enhancements and Interfaces approved by Odyssey enhancements and interfaces NOT approved Brazos County and required for go-live: by Brazos County: • Odyssey Enhancements: Update the existing Batch - Odyssey Enhancements: There are no other Civil Paper (AG) Billing Report with one new Odyssey enhancements (a.k.a. custom parameter. Parameter will provide ability to select development) in scope. civil papers based on user defined status. The date e odyssey integrations: There are no other range will be modified to select civil papers that Integrations In scope. have a status equal to the civil papers statuses selected In the new multi-select combo. • Odyssey Integrations: o Interface to Tiburon, using Tyler's API Toolldt. Work to be broken down as follows: • Tyler will train Brazos County on the • Tyler is responsible for development of the Tiburon interface (Detail will be defined during the Integration Fit • Brazos County will be responsible for coordinating discussions between Brazos County,Tlburon and Tyler • Tyler Will consult with Brazos County to develop the Tiburon Interface, within the available budget Confidential Page 8 This document issolely for Brazos County's internal use. This document shall not be used, reproduced, copled, disclosed, transmitted, in whole or in Part, without the "press written cmsent of Tyler Technologies and Brazos County. Odyssey Project Work Plan Brazos County It Is expected that a number of forms and reports be available and tested at go -live. This section will help to quantify the number of forms and reports that will be expected. There are three different scope categories to be defined: • Forms: MS Word documents to be copied to or created in Odyssey, then configured). These are created by Brazos County personnel, after they have been trained by Tyler. • Standard Reports: Reports that are available with the current release of Odyssey under the "Reports" menu. • Enterprise Custom Reports (ECRs): Custom reports created to meet specific needs. These are created by Brazos County after training, or Tyler may create the reports, depending on the situation. „ .h ! iµ 'Q $•� 0 _ i +R' A Forms: Tyler will train Brazos County on the use of Forms: Brazos County may continue to generate and forms, and Brazos County will be responsible for update their forms on an ongoing basis, so "Out of Importing and generating their forms. The. following Scope" is not applicable in this case. key forms are required at go -live: • To be determined during the implementation phase, after Forms training. Standard Reports: Brazos County will take advantage Standard Reports: Any standard reports not available and utilize Odyssey's standard reports as needed. Any for the agreed -upon go -live release of Odyssey will be state - required reports for the In -scope Odyssey considered Out of Scope. modules will be provided by Tyler and made available In Odyssey. Enterprise Custom Reports (ECRs): It is not anticipated Enterprise Custom Reports (ECRs): See comments on that Brazos County will need ECRs. However, if it is "In Scope ". determined that custom reporting is necessary, then ECRs can be built using existing contract budget, as long as hours are available. \'*S lC^•. A^C'is ",.!'�' �5 � rjJ * �^�M.'ir! I�`P'i 'T kft'•x� �"...'A� st,�'" r'n.;. � R M� `a: I :N.'tL? Confidential Page 9 This document Is solely for Brazos County's Internal use. This document shall not be used, reproduced, copied, disclosed, transmitted, In whole or in part, without the express written consent of TylerTechnologies and Brains County. F I �/s P9•_._L.� Odyssey Project Work Plan Brazos County The training scope will cover the number of users to be trained, length of training, and courses offered. For more detail on the training approach, see the Approach section. , y C Number of Users Trained: From the agencies / Number of Users Trained: Any number of end users departments in scope, the total number of users to be over in scope maximum will be considered out of scope. trained (including SMES), for all training events (including SME and follow -up training) will not exceed 525 users, comprised of the Brazos County offices. Training Length: Training will not exceed the following Training Length: Any training that exceeds the time time limits: limits listed will be considered out of scope. • SME Training — 17Days • End User Training -24 Weeks • Follow -Up Training -16 Days Training Courses: The Odyssey modules that will be in Training Courses: Any courses not listed as in scope will scope for end user training are as follows (these will be be considered out of scope IF they cause the training described in the Training Matrix): length to exceed the maximum limit. Otherwise, they can be brought Into scope. Also, the following courses • To be determined during the Implementation will not be in scope for this phase: phase, after the Business Process Review and system configuration. • To be determined during the implementation phase, after the Business Process Review and system configuration. Client hardware consists of end user PCs, peripherals, and server environments. It Is expected that end user PCs will meet the minimum requirements to run Odyssey by go -live. It is Brazos County's responsibility to inventory existing hardware and determine when / how to upgrade existing hardware for go -live. In addition, peripherals should be ordered in advance to ensure they are available for testing and at go -live. Tyler will work with the Brazos County Technical Team to plan for and design the County's backend server infrastructure. These plans will include Tyler's recommendations on the County's Odyssey infrastructure design, which will be reviewed and discussed with the County Technical Team (reference: Brazos County Odyssey Environment Surnmary.piff ad Brazos County Odyssey Network Diagram.poff). As part of this activity, Tyler will also provide the County with all Odyssey specifications for desktop hardware and peripheral devices. The County can leverage these specifications to ensure that its infrastructure is optimized to operate the Odyssey environment. Confidential Page 10 This document Is solely for Brazos Counts internal use. This document shall not be used, reproduced, copied, disclosed, trananitted, In whole or In part without the express written consent of Tyler Technologies and Brazos County. �� Pg.-2-2L Odyssey Project Work Plan grams County Tyler Technologies and Brazos County will work together to implement Odyssey following the standard Odyssey Implementation Lifecycle for each phase of the project. The approach modeled below provides for a disciplined implementation method while managing risks associated with projects of this scale and complexity. Tyler believes the keys to implementing a successful case management solution are the cultivation of a strong partnership and the execution of a solid work plan. Using proven methods for the project deployment mitigates risk and provides predictable results for our clients. Confidential Page 11 This document Is solely for Brazos County's Internal use. This document shall not be used, reproduced, copled, disclosed, transmitted, in whole or in part, without the express written consent of Tyler Technologies and Brazos County. F . ��5� p9,/ Brazos County End User PCs (must be Odyssey compliant): Peripherals (including counts): Peripherals: • To be determined after Business Process • See note on "In Scope" Review. Server Environments (for a specific list of hardware, Server Environments: please reference Tyler's documentation around: Odyssey Peripherals Support and Compatability, • Odyssey Training environment Odyssey Server Specifications, Odyssey Server and • Jury environment Environment Maintenance, Odyssey PC Workstation Specifications, Odyssey Microsoft Compability Matrix, BomgarRequirements, and Antl- Virfus & Flrewall Best Practices). • Odyssey Production environment • Odyssey Production environment— Replicated • Odyssey Stage environment • Odyssey Test environment • Odyssey Conversion environment • Odyssey Portal Tyler Technologies and Brazos County will work together to implement Odyssey following the standard Odyssey Implementation Lifecycle for each phase of the project. The approach modeled below provides for a disciplined implementation method while managing risks associated with projects of this scale and complexity. Tyler believes the keys to implementing a successful case management solution are the cultivation of a strong partnership and the execution of a solid work plan. Using proven methods for the project deployment mitigates risk and provides predictable results for our clients. Confidential Page 11 This document Is solely for Brazos County's Internal use. This document shall not be used, reproduced, copled, disclosed, transmitted, in whole or in part, without the express written consent of Tyler Technologies and Brazos County. F . ��5� p9,/ Odyssey Project Work Plan Brazos County E/i L417 K Plann ng Deice ptTefit Tesbhe•- Ax •�' • '2tinversron - r _ e Each major activity of the implementation lifecycle (listed in the diagram above) will produce a series of work products and deliverables. Tyler Technologies will work jointly with Brazos County to create and manage a project management plan and schedule supporting the Odyssey Implementation Llfecycle. The current plan is to deploy Odyssey to the user community using the approach described here. This approach will continue to be evaluated as the project progresses and may be adjusted If deemed necessary and approved by the Executive Steering Committee. The subsection below provides additional detail on the key tasks that we will be completed throughout the course of the project. OVERVIEW OF WORK STREAMS The major tasks that will be completed over the course of the project are organized into work streams that follow the overall implementation lifecycle outlined above. The details of these work streams are further described in this section. y , v' Ayr . WorkStregrli beseiiptiofi i.w Pre- This consists of initial planning tasks necessary to determine the project scope, Implementation approach, and schedule. Planning Business Process Review session of our customer's business processes to determine how those Review (BPR) / Flt processes will be executed using Odyssey. Business process changes and Assessment potential system enhancements are Identified as part of this activity. System Configuration of Odyssey to perform the business processes previously identified Configuration as well as configuration of roles and rights. In addition, Forms and Reports need to be inventoried and validated for need. • Forms: Odyssey uses MS Word -based forms, which can be imported if in Word format. These are entered by our clients after they are trained. Confidential Page 12 This document is solely for Brazos Countys internal use. This document shall not be used, reproduced, copied, disclosed, transmitted, in whole or in part without the express written consent ofTyl sesEmtlP —— ii �� � -Pg. Odyssey Project Work Plan Brazos County Work Stream Description • Reports: Certain reports are built Into the Odyssey system. Tyler will train on their use. In addition, custom reports can be built using Enterprise Custom Reporting (ECRs). Development & If any enhancements or customizations have been identified, they need to be Integrations sized, approved, tracked through development, and tested prior to insertion into the Brazos County environment. (Reference the Custom Development Scope component above, "In Scope" section.) Required Integrations will typically use the Odyssey integration toolkit. Completed integrations will be tested on the Brazos County environments. Data Conversion The conversion process from the legacy system(s) to Odyssey. This iterative process requires significant preparations and client Involvement in order to have a successful data conversion. Details of Tyler's approach are described in the conversion section below. Testing Testing of the system prior to go -live, to ensure that all is ready for the cutover event. User Training Tyler provides end usertraining, typicallyjust prior to a go -live (for maximum user retention). Planning the training is a joint activity between Tyler and Brazos County. Also, Subject Matter Experts (SMEs) are trained at the beginning of a project phase, so that they can assist with data review, business process development, and other critical tasks. Go -Live Go -Live encompasses the actual cutover from the legacy application(s) to Odyssey. The go -live event spans several days and includes executing the production data conversion and bringing up the departments on the new system. Typically, this activity Includes 1-4 weeks of post go -live support on -site, during normal business hours, where Tyler and Brazos County SME personnel are present to assist the end users. Confidential Page 13 This document Is solely for Brazos County's Internal use. This document shall not be used, reproduced, copied, disclosed, transmitted, in whole or In part, without the express written consent of Tyler Technologies and Brazos County. Vol. Odyssey Project Work Plan Brazos County Work Stream = IUescnpfion Support The ongoing support of the end users by Tyler's Support team. Clients are transitioned from the go -live team to the Support team after the go -live support period ends. PROJECT KICKOFF Tyler will prepare and deliver a kickoff presentation to the Brazos County project team. This Initial meeting signifies the start of the project. The kickoff will include overviews of the project organization, project tracking and reporting tools, and the implementation approach. A clear project structure Is vital to achieving the goals of the project. It Is Tyler's expectation that the project involve several groups of participants within the County's governance structure. The County Team should Include, (but not be limited to) a Project Executive, Project Manager and Subject Matter Experts (SME's) from each office expected to be involved with the Odyssey Implementation. The initial Kickoff meeting will present an opportunity for the County and Tyler project managers and project sponsors together to review the Project Schedule and collaborate on approach. Attendees will leave the kickoff with an understanding of the approaching project activities and their respective roles within each of the activities. PROJECT PLANNING At contract execution, Tyler will engage with the Brazos County project stakeholders and begin the Initial project planning. During this time, Tyler and Brazos County will work together to layout the key project documents. These documents are collectively known as the Project Management Plan. The plan will continue to evolve and grow as the project progresses and additional details of the project emerge. Confidential Page 14 This document Is solely for Brazos County's Internal use. This document shall not be used, reproduced, copied, disclosed, transmitted, In whole or in part, without the express written consent of Tyler Technologies and Brazos County. vol. C21J, pg. /i/� R '; as J �. � • x � , ,wS�'. �b'h51b � Project Kickoff Deck A PowerPoint presentation covered during the Tyler Project Kickoff (see previous section). Confidential Page 14 This document Is solely for Brazos County's Internal use. This document shall not be used, reproduced, copied, disclosed, transmitted, In whole or in part, without the express written consent of Tyler Technologies and Brazos County. vol. C21J, pg. /i/� Odyssey Project work Plan Brazos County Project Charter Determines how the project will be managed and Tyler sets the governance structure. This document will Include a description of the Intent of the project and expected results for the project. It will also include the approach for project communications, to include Items such as: project execution, financial performance and development progress. The charter Is created during the first phase of work and is used for all phases of the project. "During the project Governance meetings Tyler and Brazos County will work collaboratively to establish the project oversight process, taking into account the enclosed Brazos County Change Configuration Process, attached herein." Project Work Plan This document, which consists of two major Tyler sections: • The Scope of work (describes the work to be done (the "what "). • The Approach to be used to execute the work (the "how"). Project Schedule The schedule lays out the tasks to be performed, Tyler and the sequencing of those tasks. Tyler uses MS Project to develop and maintain the schedule. Project Issue / Risk Logs It is important to identify risks and Issues during Tyler the course of the project phase. The Issue and Risk logs will document the status, responsible person, and work history of each risk/issue. Issues and risks will be reviewed regularly. Brazos County Change Configuration Process: Configuration Management Confidential Page 15 This document is solely for Brazos County's internal use. This document shall not be used, reproduced, oopled, disclosed, transmitted, in whole or In part, without the express written consent of Tyler Technologies and�BJrazos Couirty. � /r�i Odyssey Project Work Plan Brazos County The Brazos County (BC) configuration management and control process is a set of interrelated processes, management techniques and supporting tools which will assure: 1. Our configurations are as they should be, meeting necessary requirements and matching the latest documentation. 2. Changes to our configurations are properly evaluated, authorized, and implemented. 3. All information necessary to define and manage our configurations & related documentation Is: (a) Correctly validated and vetted against the scope, (b) Maintained centralized by the Program Manager, (c) Negotiated to ensure BC's Interests are protected, and (d) Readily available to all who need to know. Configuration Management (CM) ensures that an organization is making Informed business decisions, performing correct actions, and that the products /services (or any other configurations) match what they are intended to be at every step of the process. In other words, CM is about knowing what we did yesterday, what we are doing today, and what we will be doing in the future, as well as understanding the reasoning and authority behind every action that got us there. The BC process to employ in the use of a change order is as follows: 1) Contractor or Owner (BC) notifies the other party of the need or desire to implement a change order against a given order, contract or Implementation. 2) The BC Change Order Form, M XXXX, is then filled In with all available information and details: a) Name or description of the Item or service to be amended, b) Rationale or justification for the change, C) Projected cost Impact to the original budget or plan, d) Attached supporting documentation, if any, e) Sent to the BC Program Manager for evaluation with the team, f) Logged into project CM log as Pending, g) Evaluated by the Program Manager in conjunction with the steering team, h) If said CM is; Rejected IQ That will terminate this process. iii) Returned to the vendor, and ilil) Update and sign CM log with final disposition — end. Accepted - Ila) Program Manager signs, Ilb) Readjustment tothe CM log, ilc) Makes adjustment to the contract, lid) Notifies the vendor with formal change notice or ATP (authorization to proceed), Confidential Page 16 This document is solely for Brazos County's Internal use. This document shall not be used, reproduced, copied, disclosed, transmitted, in whole or In part, with out the express written consent of TylerTechnologies and Brazos County. vnl. Odyssey Project Work Plan Brazos County lie) contract and schedule are now adjusted to mirror the change. 3) Any changes whereby the schedule changes and modifies without Impacting the schedule or budget adversely can be made by team and so updated to the contract. 4) Any changes whereby the contract duration is going to be expanded or where the budget will increase beyond what was so approved needs to be sent to the County Commissioner's for approval. 5) Changes in will be noted in the activities section of the Program Managers monthly report. 4:tiz =ais �v- ��'USI1E- Rb4ESS�EL1( AND pSESST �y r„ g 4"Skk+$r[i'.:di. Au�...nu.._1 M.37:'�.s•.L}L. ...ve.Xii'�anFra. rn ., rt1y3 'i�:°r.3 +.a t„��Ty P.�'9#`'}:. +:'e -tWSc BUSINESS PROCESS REVIEW Tyler uses business process reviews (BPRs) to achieve an understanding of current business practices at a client's place of business. Because business practices can vary from location to locatlon,,the results of a BPR provides valuable information for the project team, which feeds into other workstreams, including configuration of the Odyssey software suite. To conduct the BPR, Tyler representatives will visit the Brazos County offices, interview users on the current (legacy) system, and assist with documenting existing procedures. Busine55 3ttss Review Deliverables �� Y( r��YH�i$V1��41� r "' ° " �' {^s7 w° a n esc pt drt 4� Nor t * Nl �2 y' trS ij'4 rt �? �� J�� §Aw lY� % e Gl - es b 1 ty ri f Business Process Review — On -site visit of Brazos County offices to learn and Tyler Site Visit document existing procedures In lieu of Odyssey. Business Process Review Documentation of the results of the BPR, Tyler Results including recommendations of business process changes and improvements which will maximize the use of Odyssey. �Y fv1 CONFIGURATIONS; ,yy'� .�i;...,fi"`: ' .,.':?'.1.�..a�, SYSTEM CONFIGURATION The next step is to have Tyler conduct a Configuration Workshop with the Brazos County Project Team using the current Odyssey release. Goals of the Configuration Workshop are as follows: • To give an overview of how Odyssey is configured. • To develop an understanding of what each configurable Item is and how it is used. Confidential Page 17 This document is solely far Brazos Countys Intemal use. This document shall not be used, reproduced, copied, disclosed, transmitted, In whole or in part, withoutthe express written consent of Tyler Technologies and 8raws County, __. F, C;Z_/J�pg- Odyssey Project Work Plan Brazos County To complete a matrix which identifies configuration decisions made, who is responsible for the remaining configuration Items, and when they are due. The goal of this workshop will be to configure 80% of the codes forthis phase. In order to prepare for the workshop, the Brazos County Subject Matter Experts (SMEs) will go through basic Odyssey training prior to the workshop. After Odyssey has been configured, the configuration will be tested to simulate /test business processes. A number of iterations of configuration changes and processes development will typically take place, resulting in fully defined processes. Also, concurrent with the business process development activity, the Project Team would be developing test cases and training materials (see the Testing and Training sections below). When the target release is available for any required enhancements, some additional configuration may be required for these new enhancements. As the business processes are being developed, the Project Team will be Identifying what forms will be used. Forms development will be done in conjunction with the development of the business process (see the Forms and Reports Development section). When the business processes using Odyssey are reviewed by the departments, it will Include the review of the forms. w KY �C.o fl�gur' 'ib�r Det u� a les � no". u9V1� ions N 4 �D � s' ,' � Res- "i�nsibll , �s Subject Matter Expert (SME) SME training provides a condensed version of Tyler Training Odyssey training at the beginning of the project.. The purpose Is to familiarize SMEs with Odyssey so that they can assist with configuration, business process development and documentation, and data review (after a conversion push). Configuration Workshop On -Site meetings to configure the Odyssey Brazos County SMEs product(s) which are In scope. Forms Workshop On -Site training on Odyssey forms development Tyler and administration. Configured System The final product —a 100% configured system Brazos County SMEs and ready forgo live. Tyler Confidential Page 18 This document is solely for Brazos County's Internal use. This document shall not be used, reproduced, cupled, disclosed, transmitted, In whole or In part without the express written consent ofWer Technologies and Brazos County. IVol. ._/,.5� _ P9•� -- 1� Odyssey Project Work Plan DEVELOPMENT OF ODYSSEY ENHANCEMENTS Brazos County Working from the results of analysis completed during a project sizing, Brazos County will review the agreed upon Odyssey enhancement In light of its business need, priority, and available customization budget. Refer to the Custom Development Scope component, Odyssey Enhancement "In Scope" section. At this time there is no additional custom development, with exception of the Batch Civil Paper (AG) Billing Report. The Tyler project manager will communicate anticipated release and review periods with the client project manager. Additional activities, including configuration, testing, and enhancement approval, will be performed as part of the development release cycle. Deliverables Include the CPD Document and the delivered enhancement(s). vAlop metiY °Devi e s Y' -.v5 xi ,4n�a"'�y�•wfr�Lt.*..F dIg ; tit$" R }�.. ��YS� 'T. �i+`Ta VY'jt„+"fie�: kS.�a:k.. T N X.4nrk'xp. ro n• v� Ali R' spgl bll # F, \Y{3s3V�t V Conceptual Project Design Conceptual Process Design Documents are Tyler (develops) (CPD) generated for each Odyssey development project. This document outlines the business Brazos County (approves) need and development approach, as well as detail fields and functionality intended. In some cases, screen shot mock -ups of what the solution would look like In Odyssey are Included. A separate CPD approval document is used for slgnoff. Delivered Odyssey Once approved, Tyler develops the Tyler (develops) Enhancements enhancements delivers them to Brazos County for testing. Brazos County (approves) INTEGRATION DEVELOPMENT Confidential Page 19 This document is solely for Brazos Countys Internal use. This document shall not be used, reproduced, copied, disclosed, transmitted, in whole or In part, without the express written consent of Tyler Technologies and Brazos County. Odyssey Project Work Plan Brazos County In many cases, our clients desire to integrate Odyssey with other systems. Tyler's integration approach provides a - standards -based integration platform for exchanging data between the Odyssey and external systems. Tyler will provide development of the Odyssey components for the specified Tiburon RMS integrator, as defined below. Any additional interfaces are out of scope for this project. Confidential Requirement 0 —Export Protection Orders from Odyssey Case Manager to Tiburon Total Enforcement (TE) RMS • The protective order Interface will only exchange information about the protective order, not document Images • Tiburon does not have an existing SOAP XML web service for receiving protective order Information, but they will create one. Tiburon and the client prefer that Odyssey use the to- be- defined Tiburon message format for the integration. • The Tiburon protection order web service will use SSL for encryption and require a client X509 certificate for authentication. o Requirement 1 —Export Warrants from Odyssey Case Manager to Tiburon Total Enforcement (TE) RMS 1.1: Provide method to export new Class A, B, C, and Felony Warrants and capias data • 1.2: It is understood that Class A, B, C and Felony Warrants and Protective Order Information will be available to the CAD through TCIC /NCIC. • This requirement is existing Tiburon functionality, and no Tyler action or development is needed. • 1.3: Provide method to export Class A, B, C, and Felony Warrants and capias data updates • Tiburon has an existing WCF -based SOAP XML web service for receiving warrant information that will be used for both requirements 1.1 and 1.3, using the same data format. Warrant updates will Include a Tiburon Identifier provided to Odyssey during the new warrant add. • The warrant interface will only exchange information about the warrant, not document images • The Tiburon warrant web service will use SSL for encryption and require a client X509 certificate for authentication. Requirement 2 —Import & Export arrest information • 2.1: Import arrest Info from Tiburon RMS • Tiburon will send new arrest Information to Odyssey through a SOAP XML web service, using an existing Tiburon message format. • Tiburon will only send Information about a new arrest once. Once the Information Is sent to Odyssey, Tiburon will not send updates to previously submitted arrests. • Odyssey will need to track a Tiburon arrest identifier, and the arrest identifier will need to be sent from Odyssey to Tiburon as part of the Requirement 2.2 arrest export. • This Integration assumes Inbound messages will aways be for new arrests for parties not currently in custody on an existing booking. • 2.2: Export arrest info from Odyssey Jail to Tiburon RMS • Tyler will export data in an existing Tiburon message format. Page 20 This document is solely for Brazos Countys Internal use. This document shall not be used, reproduced, copied, disclosed, transmitted, in whole or In part, without the express written consent of Tyler TeMrsulo les and Brains Couun _ Vol.J _ P9, i R Odyssey Project Work Plan Brazos County • Export triggers Included for adding new arrests and updating arrests • This is a near realtime service even though the type of interface is not explicitely stated in these requirements. This estimate might be reduced if we do a file Import/export approach instead of a realtime integration service. The same set of XML schemas will be used to define the inbound arrest Information received from Tiburon (Requirement 2.1) and the outbound arrest Information published to Tiburon (Requirement 2.2). The Tiburon Inbound and outbound arrest web services will use SSL for encryption and require a client XS09 certificate for authentication. o Requirement 3 — Secure which users have access to view, add, update, & delete information • No dev needed. Included as part of odyssey security model. The Odyssey Integration Toolkit is a robust set of APIs and XML notification components that allows reliable and maintainable access to Odyssey data, while observing configured business rules and relationships. The Toolkit comprises three areas: API look -up services — Web services that respond to standard information requests to retrieve Information from the Odyssey database and return It to the requesting application. API update services — Web services that update information Into the Odyssey database. All API services are schema- verified and transaction- based. XML notification services — Configurable XML messages that are triggered by application business events, such as case update, party update, hearing scheduled, or warrant status update. The Odyssey Integration Toolkit is an extension of the Odyssey application itself. It builds on the same technologies as the main Odyssey application and evolves alongside the application, Note that the Integration Toolkit requires a license fee in order to be utilized. The following deliverables are generated in conjunction with development of integrations. Integratlaon Delfvg s� , �ay,�y ; ; s rl t one + S 3tespb sibdttyk� Integration Questionnaire These questionnaires help Tylerto better Brazos County understand the integration requirements. The Odyssey Integration The Odyssey add -on which Is required to do Tyler Toolkit Odyssey standard Integrations via utilization of Odyssey's APIs and publisher. Confidential Page 21 This document Is solely for Brazos County's internal use. This document shall not be used, reproduced, copied, disclosed, transmitted, In whole Orin part, without the express written consent ofTylerTe Brazos Vol. 02- Pg os �° Odyssey Project Work Plan Brazos County Odyssey Integration Toolkit Training on use of the Integration Toolkit. Tyler Training Typically, this Is given to a client's IT department. Integrations The development of each Integration needed. Tyler (develops) Reference the Custom Development Scope component, "in Scope" section. Brazos and Tiburon (consults) In this task, Tyler will provide the Brazos Technical Team, and designated External Stakeholders, with training on the Odyssey Integration Toolkit. The purpose of providing training on the Integration Toolkit is to provide the County with the knowledge and expertise to maintain and enhance their local integration environment after the initial implementation of Odyssey Is complete. Assumptions • Tyler will lead the Odyssey interface development; Tyler will provide training to the appropriate IT personnel on the use of the Odyssey Integration Toolkit. • Tyler will work with the Brazos County Project Team during the Integration Fit Process and throughout the project to determine the prioritization of the interface requirements and completion. • Tyler will work with the Brazos County Technical Team to establish the integration components for facilitating data into, and out -of, Odyssey using the Integration Toolkit. • In addition to the aforementioned assumption, for complete end -to -end integration, Tyler assumes that Brazos County and partner agency will be responsible for the transportation and receiving of published County Information Into their individual systems. For e.g., The Tiburon Vendor will be fully implemented and have the abllity to receive Information from the County's Odyssey solution. • All Odyssey information will be published using the Odyssey's native XML and translated into the appropriate vendor format. • Appropriate SMEs from each partner agency Involved with the integration with Brazos County will be available as needed. • Stakeholders are responsible for providing the necessary testing environment for the Brazos County RMS Interface, and necessary testing of the interface throughout the project to completion. • As unit testing is completed for the integration and sign off is received, the integration will be packaged for deployment and released into the County's testing environment. • Deployment of the package integration is a prerequisite for an Odyssey go live. • A more precise estimate of scope could be provided if the Tiburon XML specifications and WSDL (web service definition) were shared for all web services being used for the defined integrations. County Involvement The Brazos County Project Team will provide timely review of all CPD and /or other design documents, The Brazos County Project Team will provide test scripts and scenarios to the development team as necessary. Confidential Page 22 This document is solely for Brazos County's Internal use. This document shall not be used, reproduced, copied, disclosed, transmitted, in whole or in part, without the express written consent of Tyler Technologies and Brazos County. _ r� Vol. o�JIJ _ Pg.a Odyssey Project Work Plan Brazos County e The Brazos County Technical Team, and Its designees, will be involved in attending and participating in the Integration Toolkit training. OVERVIEW A good, quality data conversion is a key factor In a successful software implementation. However, data conversions are very difficult. Tyler has significant experience in converting justice systems Into Odyssey. Tyler has developed a world -class conversion methodology, which has been expanded and enhanced based on hundreds of successful conversions. This methodology supports all the Odyssey products, so Tyler has experience in converting unified court/clerk environments. Tyler has a dedicated conversion team, separate from the Odyssey product or Integration developers. For this initiative, Tyler will perform the data conversion activities, with Brazos County supporting through participation in data reviews and IT support, as needed. INITIAL CONVERSION ACTIVITIES AND SETUP Initial conversion activities will begin shortly after the kickoff meeting. While the conversion cycles of each phase will have unique characteristics, a significant amount of the analysis and tools built for the first conversion likely will be reused in subsequent phases. Tyler will assign conversion specialists which will perform each conversion iteration. To help Tyler understand the different data conversion conditions, Tyler will conduct a code mapping workshop. This trains the users to link codes in their legacy system to codes configured in Odyssey. Like other workshops, this has some very formal structure to help both teams understand all the elements Involved with the conversion. In addition to understanding the structure and conversion techniques, the workshop enables the teams to organize their team structure formally, deciding who is doing what and when. Code Mapping Workshop I Training for the SMEs on use of the Code I Tyler Mapping tool, which facilitates mapping legacy codes to configured Odyssey codes. Confidential Page 23 This document is solely for Brazos County's internal use. This document shall not be used, reproduced, copied, disclosed, transmitted, in whole or in part, without the express written consent of Tyler Techn lQgles and Brazos County. Vol. v2 Odyssey Project Work Plan Brazos County Mapped Codes The matrix of legacy codes and how they Brazos County SMEs correspond to codes in Odyssey. A configured Odyssey system is a prerequisite. This is performed in the Code Mapping tool, which is provided by Tyler. After code mapping training, codes are mapped by the SMEs, with Tyler assistance. CONVERSION ITERATIONS The conversion process will be iterative —data will be moved from the legacy system to an Odyssey Test environment via the Intermediate File Layout (IFL), a tool that Tyler has developed to move data during conversions. Each iteration defined as a conversion "push ". The following key steps occur in each push: • Extract data records from the legacy system(s). • Import the extracts and mapped legacy data Into the IFL application. • Validate the data and mappings in the IFL • Export the data from the IFL Into the chosen odyssey site. • Review the data in Odyssey, document requested corrections / adjustments for the next push. • Determine any source data cleanup needed and perform those updates. • Repeat, as required and In scope. It Is very common (and expected) to find Issues with converted data, especially in the initial push cycles After each push, data will be reviewed by Tyler and the Brazos County Subject Matter Experts (SMEs). This will allow for comparison of converted data with the existing legacy system(s). Tyler will conduct a joint data review after each push, and issues will be reported to Tyler's data conversion team as they are found, for resolution in the next push or via data scripts. This process will be repeated for each push, until Issues are resolved to Tyler's and Brazos County's satisfaction. The final push will be performed to the Odyssey Production environment for go -live. The key conversion dellverables during this activity are: >'. 07 0 *� tC, ..f �'�'WS " ;^ ".a�• �'ir;,F,.�" [i Legacy Data Extracts Data extracted from the legacy system(s) for Brazos County IT and Tyler upload to the IFL. File layouts need to be in the same format for each extract. Confidential Page 24 This document Is solely for Brazos County`s Internal use. This document shall not be used reproduced, copied, disclosed, transmitted, in whole or in part, without the express written consent of Tyler Technologies and Brazos County. Vol. ��J p9,a1�%y Odyssey Project Work Plan Brazos County Data Reviews Review of the data, including those done by Tyler Tyler and Brazos County personnel as well as Tyler -led review workshops SMEs at the client site. Heavy participation by SMEs is key to a quality data conversion. Converted Data The end product of data conversion (after all Tyler and Brazos County conversion Iterations) —clean converted data SMEs residing in Brazos County's Odyssey environment. Per the scope section of this document, the current budget for this phase assumes that Four complete conversion pushes will be required (Including the final push). Once the data is clean and ready, the data will be passed one final time for the Go -Live Into the Production database. For the final pass, the legacy system(s) will typically be operational until close of business on a Friday. The conversion activities would start at that time with the objective that Odyssey production is ready on Monday morning at open of business. The legacy system(s) will be in view - only mode after go -live. TESTING CATEGORIES Testing is crucial to a successful go -live. Multiple types of testing will be performed to ensure that all Is ready for a smooth go -live. At a high - level, here are the testing categories: • Functional Testing – This is testing of the business procedures (previously documented). This is done on an ongoing basis during business process development and configuration, and culminates in User Acceptance Testing. • Enhancements Testing– Testing of the individual custom enhancement. Approved enhancements are developed and submitted to Brazos County. • Interfaces Testing – Testing of interfaces to and from the core Odyssey application. • Peripherals Testing – Testing of any hardware / peripherals that Brazos County chooses to use, to ensure they work and are configured properly (e.g. label printers, hand scanners, cash drawers, etc.). The final testing of all Items listed above, in a comprehensive set of tests performed jointly by Tyler and the SMEs, is known as User Acceptance Testing (UAT). UAT will be further described in the section below. USER ACCEPTANCE TESTING Prior to go -live, a Test Plan is constructed which lays out a detailed plan to test all aspects of the system. The purpose of User Acceptance Testing (UAT) is to ensure that Odyssey will function as expected at go -live. UAT is a Confidential Page 25 This document is solelyfor Brazos County's Internal use. This document shall not be used, reproduced, copied, disclosed, transmitted, in whole or In part, without the express written consent of Tyler Technologi amd Brain County. Vol. v2 /S [ g.r Z16 Odyssey Project Work Plan Brazos County valuable tool to make final adjustments prior to go -live, and it also provides an opportunity to review and ensure that no requirements have been missed. Following the Test Plan and the Business Process Documentation, the business teams will work to test end -to -end processes through the system. Each area of the application is carefully tested; results are collected and reviewed. If issues are found, they are documented and addressed. Mitigation procedures promptly begin to address any items prior to the start of end user training. Special attention should be given to this step in the implementation. Best practice traditionally has been to treat this activity as a mock go -live, simulating the upcoming go -live event. UAT will verify that all aspects of the project (configuration, forms configuration, security configuration, conversion, development, and integration) are working seamlessly. Testing cycles should be completed on both converted and new case data, and verify that the system is operating at the expected level needed to support an end user go -live. Key deliverables are listed below. r d r'.±. ,✓ �� f M•+�ky'0"' # fsA4' /( Ti � v 2 a !� 1 1 y{ ! fir. F Y a b 4 � ` '.t.bdscx 'n rf ?A � x r r `r< 5: stinkDe�iverSb�yle�.s L t3 ptdn +' {' , } '�Y C tRepsp'onsibl�lty 4 1r F l ., •''. xk L.eL Y , �.V t'�0 yM1 m F` L R.'F...n.• Test Plan A document that describes what will be tested Tyler and Brazos County and how the testing will be performed. Tyler will generate the plan, with input from Brazos County. User Acceptance Testing Completion and approval of business process Tyler and Brazos County testing, including verification of configuration, SMEs conversion, development, and updated business process procedures for go -live. Tyler will lead the UAT efforts, and Brazos County will participate and (ultimately) sign the final acceptance. UATSignoff Signoff that the UAT Is complete. This signoff Tyler (generates) may go hand -in -hand with approval to start end user training and go -live. - Brazos County (approves) Confidential Page 26 This document is solely for Brazos CounNs internal use. This document shall not he used, reproduced, copled, disclosed, transmitted, in whole or in part, without the express written consent of Tyler Technologies ani Brazescounty— _. i V01. .2, /J pg. �// Odyssey Project Work Plan END USER TRAINING Brazos County Once the User Acceptance Testing and the Readiness Assessment are complete (and assuming a "go" decision— see the Go -Live section below), the project team will move forward with the planned go -live. Using a training plan (also known by Tyler as a training matrix), the project management team will initiate the training activities. Training for Odyssey end users will be broken Into modules and delivered by functional role. Tyler will deliver the training to the end users. The training matrix details the training approach, modules, number of users, user roles, etc. The primary goals of the end user training are: Provide instructor -led training utilizing training materials (manuals) that are repeatable, producing predictable results. Provide instructor lecture and demonstrations, with hands -on exercises Provide a stable, predictable and consistent training environment dedicated to the needs of the Odyssey users. Training Is administered so as to minimally Impact the day -to -day operations of each office. The schedule and plan are created with area supervisors so that the operation of the office can continue during training. Key training dellverables are: 4� '!d I��,, 6♦i IT .r� r law`f+ ,�Q�,FY+^�i?�st!'�",y f`a Training Matrix (Plan) Documentation that describes the specific Tyler and Brazos County training to be delivered and the frequency / duration of the training classes. Individual users are also listed, along with their role and specific training they will receive. Tyler provides the matrix template, which is then populated as a joint activity. Specific Training Exercises Optional exercises Inserted into the general Brazos County SMEs curriculum to give a client- specific flavor to the training. These exercises are based on the business processes previously documented, and are provided by Brazos County, with Tyler assistance. Training Sessions This is the on -site training for end users. These Tyler are delivered by Tyler to the users as specified in Confidential Page 27 This document is solely for Brazos Counts Internal use. This document shall not be used, reproduced, copied, disclosed, transmitted, in whole or in part, without the express written consent of Tyler Technologles - - -- Vol. _ '�-' /S Pg, Odyssey Project Work Plan arazos County READINESS ASSESSMENT A successful go -live starts with detailed planning of the activities, timeframes, and decision points necessary to ensure predictable results. This reduces the risk Involved in the phase transition to Odyssey. While each Court and Office will have unique characteristics, generally the methodology used to conduct go-live activities remains unchanged. Tyler will conduct a Readiness Assessment to determine go -live readiness. This assessment will be a multi- pronged review of several key areas of the project. This review is documented, the end result of which Is a recommendation as to whether the go -live should occur as scheduled, or whether the go -live should be delayed in order to work specific issues. If it is determined that the go-llve will proceed, then training of the end users can begin as scheduled. h ,o-�(e e8iiln s5� the Training Matrix. Typically, this training will occur as close to go-live as possible. Respon3lbihty Follow -Up Training This training occurs 48 weeks after go -live. This Tyler is advanced training on client- requested topics in order to assist the end users with taking Readiness Assessment advantage of additional Odyssey features. In Tyler addition, this training can be used to repeat certain pre-go live training topics to solidify knowledge in those areas. READINESS ASSESSMENT A successful go -live starts with detailed planning of the activities, timeframes, and decision points necessary to ensure predictable results. This reduces the risk Involved in the phase transition to Odyssey. While each Court and Office will have unique characteristics, generally the methodology used to conduct go-live activities remains unchanged. Tyler will conduct a Readiness Assessment to determine go -live readiness. This assessment will be a multi- pronged review of several key areas of the project. This review is documented, the end result of which Is a recommendation as to whether the go -live should occur as scheduled, or whether the go -live should be delayed in order to work specific issues. If it is determined that the go-llve will proceed, then training of the end users can begin as scheduled. h ,o-�(e e8iiln s5� * Description Respon3lbihty °`gyaDeiVergbles tics }a, x� ,rs'�,jf�,� �h 75r }r` Readiness Assessment A multi -point analysis of go-live readiness which Tyler provides the necessary Information to make the go /no-go decision. GO -LIVE The Go -Live event includes the fallowing activities: Confidential Page 28 This document Is solely for Brazos County's Internal use. This document shall not be used, reproduced, copied, disclosed, transmitted, in whole or In part, without the express written consent of Tyler Technologies and Brazos County. Vol. ca— pg 02 �3 Odyssey Project Work Plan • Completion of end user training • Conversion of Legacy data to the Odyssey production environment • Verification of the converted data • Tyler presence with the users when they come in to use the new system • Project acceptance grams County Go -Live itself is a specific day —the first day the users come in to use the new system (Odyssey). To assist With the actual go -live transition, Tyler will have a presence at Brazos County in order to ease the transition to Odyssey. The number of people and weeks on site will be documented in the Go -Live Plan. Additionally, Brazos County will benefit from having their key personnel available during this period. The weeks prior to and after the go -live will be planned in detail. This includes activities regarding configuration, environments, data conversion, operations, court calendars, and personnel. The Brazos County and Tyler project managers will establish the go -live plan and the method by which its status will be communicated to all Involved. For every go-ljve, Tyler strives to maintain business continuity and minimize downtime during regular business hours. One preferred strategy is to start the final conversion and go -live acthAties on Friday and finish by Monday morning, allowing for maximum use of non- business hours for go -live activities. For this scenario, data conversion run times are known well in advance, and go -live planning is adjusted accordingly. The data conversion starts after the legacy system is shut down for processing on Friday. Odyssey configuration validation and data checkout will be conducted Immediately following conversion completion, generally over the weekend. It Is recommended that a reduced workforce be available for data review. This allows for maximum focus on procedural, workstation, security, training and system Issues, and these can be addressed without the public standing at the counter, waiting. As mentioned previously, Tyler staff will be on site for a pre - determined amount of time to assist the users as they get acclimated to Odyssey. Key deliverables are Included below. 'V y.Y'f i }', {`W FZS M�v<�b'�i`.�V pt " Je� ^.���N��Y'k5�.t��b� „.L.•��e� rn .�jii \J �Y �.fi 1 b Detailed Go -Live Schedule Detailed task list for Go Live Weekend activities, Tyler including task descriptions, estimated duration, and task owner. Go -Live Plan A document that describes the logistics and plans Tyler and Brazos County for the go-live. It typically specifies the go -live Project Manager support timeframe, staff assignments, contact numbers, location of the "command center', rollback plans, etc. Confidential Page 29 This document Is solely for Brazos Countys internal use. This document shall not be used, reproduced, copied, disclosed, transmitted, in whole or in part, without the express written consent of Tyler Technologi pg.a�5� Odyssey Project Work Plan Brams County GodWe Support On -Site support provided by Tyler immediately Tyler after go -live, to assist the end users with the transition. Project Acceptance Acceptance / acknowledgment of a successful Tyler (generates) implementation by the Brazos County project manager or sponsor Brazos County (approves) It is Important that the transition from go -live to Tyler's Support organization be a smooth one. The following three - step approach has been developed after experience with multiple go-live events: 1. On -Site Tyler Presence 2. Support Transition Period 3. Full Support As mentioned in the go -live section, Tyler will be on -site at go -live for a pre- determined number of weeks (see the go -live plan for details). During this time, Tyler personnel are available, along with Brazos County SMEs, to support the users as they begin using Odyssey. After the Tyler is no longer on site, Tyler will assign a Support Account Manager (SAM) to have regular calls with Brazos County SMEs. The SAM's job is to continue working any Issues discovered during go -live, in order to maintain focus on the issues list. During this time, new issues or questions are reported to Tyler Support. Once the issues on the go -live issues list are resolved, the SAM will transition the end users fully to Tyler Support. Thereafter, questions and issues will go directly to Tyler Support and be handled by a Personal Support Representative, who will be assigned to Brazos County for support calls. If the representative cannot help with a particular issue, they are trained to find the right people at Tyler who can. Confidential page 30 This document is solely for Brazos County's Internal use. This document shall not be used, reproduced, copled, disclosed, transmitted, in whole or in part, without the express written consent of Tyler Technologles and Brazos Co. o2 - [Vol . 02 ! S pg fSJ Exhibit E Implementation Draft Plan [VOL �� u pg.AA D Task Name Start Finish % Co 1 Brazos _ Cattily - Odyssey lmplementsdon Draft Plan _ _ _ Implementation Plan Phase _ Conduce Preliminary Project ACtivifleslNickOtf {for Technical Team) Receive Authorization to Begin Governance Warkshop with Client Technical. Team (Cnslte) - _ - County Petsonn"ciroBPlanning Training Matrix Review _ ..... .. _ _ Finalze Kickoff Plan with Client Technical Team - .Prepare i; c Presentation(tor Client Technical Team), _ _ .. Client Wdcoff Meeting r_alh Terh"l Team (On Site) .. _ -- Pretminery Prgect Activities !Krck48 Meeting Complete Startup Planning G Administratlon Build Timeline .SeWp Time ConsulaatBurhata 8 accumulated financials. _ ., Create Brazos Sha[Wo_Intgite Client Portfolio Contract Review _ Build ProtedRmler /Cmtect List ._. ... .. .. _ __ . ... .. update onyx wiOhOrezos Corhtecs Request Internal conversion sites. - _ - _ Build Hlgh -Level Project Schedule _ _ _ .. _ . Deyelap project deliverables (project Scope, chehter, was rot 8 risk analysis. _. SuhmdPrgeot _PlanB$dredulelo.BrezosCounty - __._.. _ _ Ch int of Review o1Prd- OeliveraWes - ... edq!o'- t - _ _ - Internal Review I Revise Imptementagon Plan -- Plan and Schedule Kickoff Meeting 6 Business Reviews (wnI gleni PrgedtTeamlSMFS) Schedule K affWlh CllerdPrejea TeamlSMEs. -- — Prepare lGCkoO Presmtathoo (for Client Project TeamlSMEsJ _ _ . Provide Brazos with Schedule and Agenda too! giant Pr_gectTsemISME Kickoff _ . N_ fiuWChae &Environments.. .. ._ ... - . - - Procure Hardware and Peripherals Install Odyssey ,._._ _ . Validate Hardware and PedpWals Needed _., _ ._ .. _Order Hardware and Pe ripllerels.. _ _. -- -. .. Receive_ Hardware and Peripherals _ - Install Hardware end Pedpherah; - - - - - - - - - _ _ Install ServerSide Od .cn Y?seY Hardware. .. . -_ _ _ - .. . _ - _ RawewNedfyh5aetucWra Environment __. ,..__ RewewlVerlfy lnOeeWCluro Envirmment Complete _AII F¢M.Inaled vriOh,Odyasey. Install End user Hardwse,_S011ware Peripherals._- _ .._ _... _ Ens tee Brat end user PCs are .OdysseY- canip0ent .. - Evaluate Key End UaerApps end Versions (IE, MSOffice)_,,, _ - _ _ -., „- -__ - Evaluate End User Operating Systems _ - ., OrderlOdyasaySarnpfant End User Hanhvare ,Software Peripherals as Required. - ..., . .- Receive End User Hardware, Software, Peripherals Wfatl End User Fferdware,Soflvare�Pedpherals _ _ _ _ _ End User HeNxere 3 Software Instated _ Qu®st_Ionnalre usmess_Pmceas Revlew_6 Khdcafl Meethig(wlo Clot PmjectTeaMSMES),,. -.. On-Site Kickoff Meet ig 8 OuestinnairAuslness Process Review (Client Project Team/SMES) .- _tOckoff Meeting with Chant Pra)eci_TeanVSMFs Team (On Site) . Business Process Rewew CM IAllomey Manager - Business Process Review - Add Ons (Cta Justice Cis, Pros) - - Busmen Process Review Jail ILE(CwBPapers)- Constables, _.. -.. _- Buslness Process Review Justice Courts _ ,. _ .. _ .. _ _ - . . _ ..- _.- . Obtain reports an_d_eompare_ep_t7dyssey wfth spent review .. .. .. Eetabl'WrsteWS raped notlfinatlml je- rhm- tkaRa) „ ._ _ . _ _Business Process Review Readout . „ . .. - _.. Create Projact Wgrk Plan(Scope Document)_. _.. ...... -. ... _. Review Implementation Plan and Schedule with Brazos lorconfiltb Client approval of Scope, Plan, and Schedule Phase • Big Bang..... _ ... _ ConFgurauon -_ _ .. _ _. _ - ...Gaon Fampinveetory. ._ . .. -. - _ .. .. .. b _..C.P.yCamhs from Client to Ward Doc l...- . .. __ _ __ . . .. ..- ... _Case Manager_ .___ ... ,.... ..... Case MenegetConflguradon - _ .._ � CeanType_ Rnerhdels _. - - _. Record.an Appeal. _ _ _ . _ Case Manager Testing Conti , Bushes. _ - .Co Maaea fgurata peted(9m 5 %complek- Attorney. Manager Configuration - -_ Attorney Manager Configuration - Echarainct/Disoovery Cmfiuretim : _ - . •.. ,.- i._ . _ I _ i, .. }. _ - } -.. _ t i _ -r _ .. j �.. ... .. ... .. l- .t ..r. -I- -, .i,. , I„ ,.1.. _ I_ 1 . �- - l _ - _. .. _ ._ ... i.... . . �,- . ;._ -: - , - _ � _;. _ t _ . Too 1113175. Tue1 /13175. Tue 1113115 Toe 1 /13115_., Man 126/15 Toe 1127/15. Man 2/9x15 Mon 2/if✓1S, Tue 2/17115_., _ Fn 2120115, Fd 220115 Mcn7CC{I75, Mon 120115, Mm 420115 427/15 .._Thu 423/15 td42_ 75 Mm 412'/113, Molt 927115. Mon I27115 Man 427111 WKIM15., Wed 5x5113 Wed 516115 Mon mnii Mon427 /115 Mon -27/15 Tue 4x28115 21WIS Maniri 7d Man 223115 ..Thu 2226115 Thu315115 - Thu 7119115 .. -Thu Thu -A M5 (Ned 422115 ,Mon 2I2L13.. _Mm 22615,. .Man 127115 Mon 319115 , Mori 312311 .- Mon5111 /15 FrI 529115 We_d A1129115 Wed 424x15 Wed 4179/15. - Thu 517115 - Fd 51615 ,Tue 61L15 _. Tue 6AJ115 Thu 517/15.... Tue 619115 Wed.W10115 Fd66MI5 Wed 6124/15 Thy 8125115 - _M,lOn112615;._ Mon 126/15 - -Mon 112811,5, ..Mon Y20I15. Thu 62615,. Thu 612511 fi2613- 7AIl _Tiii?n1M5 .Thu 6R5A5.... Fd 7!31115 Mon 8121115 Mon __1 _ Mon 812415 Mon 82415 -. Thu "M' .Thu625M5_ -_,,. Fr1212011 0 Tue 1113115 0 Mon 12615 0 Fri 1130115 0° - . Fri iols . 0 -, Mm 2216150 Thu 2119115 00 _. - Fn 220115 Fr 220115 0 ,Fn512615. 0_, Mon 420115, 0 _. Tue421A50_ Wed_427115 0. Thu 4123115 _ 0. 0.. . j,6 ---------- Man 427115- 0. _ ,Mae 44LIl _ .Wed _ Mon 514/15 0 _Wed 516115_.0_ .. Wed S IfiMS �.. _ W9:15015 _ 0 __Wed 429115 0 TUB -28115 0. .Tue428AS 0 . WeA 129115. 0.. Fri 5f29115 .Wad 1122175,. -_ Wed 22511 0_ Wed 31411__U.. Wed 3118115 Wed 411115 -0 Wed1122/15 _ Wed 4121/15 0_ .Fr1W9jS,.___ .. _ FtI3i'BM"�_ 0. _Fd3I8115._0- Fn 3120115 0 _Fri 42415 0 - FAMS/15 0.. _ , _ Fri 529175 0 _ Thu625115 Thu 612915 _ _ Thu -J0115 0 _ - Fd 51✓V15. 0. Tue 62115 0 _Tue 619/15 A. „_ Thu8 %11/15_,0„ _ FriWS . 0_ Wad 610115 _ _ 0_ _ Thu BM 1/15 0 Mon8M616.0. Thu 625/15 0 Thu 82915, . 0 _... Thu 12. MMIt _. hon11/30f15 -.- . Fr1417M5..0, __Fri WW15 0_ Nan 62416” Fri 7117175 Tue7121115 0° Fd 7AtA5,..6 Thu719115 _0. .. Mon 624115 . 0 Mon 82415,. _0 _ Mon 8/31115 M09_ IVIDAM1115 0 Mon NI 0 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 36 37 38 39 40 41 42 43 44 45 46 47 48 49 5o 51 52 53 54 55 66 57 68 59 60 81 63 84 85 66 67 68 69 70 71 72 Schedule by Phase - Template Page 1 ('S ID Task Name start Finish % Coon 73 .. Altomey.Maneger Tasting �Canfig, Busmeee .,Attmley Manager Compl#1W(95 % c=plete) Justice Courts Confquratidn .Casa Type@ _ _ - Financials Case Manager Testing ,- Config, Business - _ _ . Case Manager Configuration Completed (95% complete) ., Jail I Law Enforcement (Civil Papers) _ Jail Configuratioq _ - . Completed Configuration Sts is Required Tables /_Integrations - Financials /Bonds / Inmate Accounts - _ _ Jail Configuration Canplete _ _ _ _ _ LE Configuratipq( CIvII Papers only)... _ CMI 'aDer@. (indudkg Financials) : _ _ _ _ .. _ _ _ LE Configurefian Complete _ _ LE Cdnfguretion Complete - � - - _ � � - .. _sell LE (CM Peter) 1@*g- Config, BusN_bsa_ . .. _ - Jig 1 LE (Ciyi Pepe) Caefgura9on CavmleleC.(95 %complete).. - .. Forms WorkshoRS.. _ _ . - Disblat /County Wotkahop _ ... - _ _ ... Jus_Bcs Courts Workshop_ ....... .. .. .. - - ... ..... „ _.. ._- ABamey_Maneger Workshop_... __.... - _ .JaBWad hap_. _ _.- Constables Civil Papers Workshop - - -- Forms Workshops Complete _ . - ,Configuration 6inplets Review wth.Brata forAppoovel .. .Big Bp(g Checkpoint _ _ ..... - - he 411ian Development _ _.._ . k�legtation Planning .. _... .. APIToolkil tSystemslaegrattoa)Wotkehoeand Plan - _ - - - --'-:� , .. API_To* -t (Systems Ir ration W*ghap end Plen - - - - . .. al49. —) Complete.. ..... _ Develop Integration CPD Documents _ Integration CPO Dacunbn6 Co_mPit# _ _ , ,_ _ Client lnfegmbon ..._. - __ _ - . _ - DeyekpmeM _ -- .. .. _ - .. - _ Client lnte9ra5w.Develgpnent_Dolvery to Test Environment - .,. _. _ . Ink irabon Development Testing _ . - _ kr tegrahanDevelWmen(Compkge _ .. ... .. Data comerslon . — — — .. _. ,. _ Prep for Conversion _ _ _ Request Intemel Conversion Database - - Esbect Legary Dep Prelunmary chedr for data er_rorp- .,. -,, .- Date Analy_= and Review(ndudsa data to SOL) - _- .._ _. _ -. ... .. ..._Project _S_eory.(Pccurev Code Mappfi!9, Ffaiact Prerequisites, SpreadsheetaWput) - - _ Client Sp reads heet_(Date Cleanup) Review __ _ _, ., - Table Level Data Mapping Tyler ORA _ Client Consulting -Data Mappkq DisaaPanrles - _ _ _. _Refresh Data for Configuration activities .. Conversion Prep.Complele �-_- -� _Develop Initial Code MappinAS Code Mapping _ - _ - _._ _ - _ Case Manager Code Mappinq - - -. Offenses _ Events „_ .___ ., - ..-Agencies -_ _ _ _ - Countles _ _ Fee- Codes, - _ ., - . Vehide Oata, .- . - -_ - . _ - - - -- _- _ - _ _ _Case Manager Code Mapphp Conpbb- - _. ..... Justice - ... coar:coaealeppm9. _ .. ... .. (Menses _ _ _ - - - . Bvents � - - � - .. _Agencies _ � - Counties; . _ Fee Codes . _ Vehicle Data _ Justice_Couds Code Mepping Camplele - _- _ _ - JailILB.(Civ11 Paper) Code Mappinq - JOB Codes _ .. _ _ LE (CiW Paper) Codes. _ __ - - Jw71LE(ClviIPaper) Code Mepplog Complete - Aso M r Code Ma in - _ _ I ;, _ _ L , _ _ � L , . _ T ..i_.. L., I i_ ;, _ !- 1 .. - .. _ i -_ .; _ I t 1 I ,. - _ i_ , .. . - _ - - ,.. . !.- ... - " _ _ L _ ,Mon 524115_ Man 9131!15 Mon 8131115, Mcn5/11115 1111101311131115 Mon W115, Mon 917115, . _ Mon 917(15 ,. .Mon 9i Mon 9/!115 Mao MY15 - Wed 9123/15, Mm 928115 Mbn929115 � Mon912B115 _ - Moe 10/5116, __ Morr1015115 .Ma!1015115 _ Thu 19/11115 _- Fri 1022115, F_d 70 i5 _Wed- 11015,... Wed 11/11/15.___Tue a 11i1rn5 - Tae 1124115 Mon 1113015 . Mon 11=5�. .Mat 11130116 _ Thu10tV16 _- - N - Thu101115 Thu 1015/15. _ Mon 1019n5 Too 102015 Mon 111 V16, _ _.._ _. Tue 1112/15 Man 811015. Tuee 1'4116 Mm 95110 irI m9n5 Fri 21.20115. Fri 220%15, - Man 2123115, Tue 224115 Wed 225!75 _ - - Thu 228115 _ -Men 32/15 Man 39115 Tue 89015 - Wed711115, Wed 815r1S5 _ We 815/15 ._.. _ i _ Wed 615115,. Fd80 /15 Tue8/11119,. _ Wed Iy11115. Thu 4113115 _ Tae 11915. -„ Wetl 6!19175 _ _._ i Thuer2an5 _ Thu 81211t15 Fri 681115 Tue 825115 _ _2y _ Thu filZ7/1 __ Thu 827115 - Thu827115 _Thu 827115_, Thu 913115 _ 11iu 9fI0Hb Thu Ohs Man 891115 Mpi891/15 Yon 9/1/15 Mon 917/16_ Mon 917115 Mon 9///1 5 , Mon 9/7116 Thu 1(27/15, . Mongn8n5. Mon 9)21/15 Wed 923/15,_ 66ws/15 _Mon 9x28115 Mon 1015/15 Mo .1415115 Mon 105115 _Mon 1015!15 Thu 10111115- -Thu iML15. „ Mon 11130115..0_ yyed.11/411@ Wed11111n5 11!17115, rrenrzal5 Mon 119015 Man 11%3015 . Mai 1190175 Man 11(J016., Mon 99/18. -,Wed 1014115 Mon 10119115. _ Man 10119115, W - Mon 1111/15 Mon SM3116 _ Mon6113111I Man BM15 Man 9x5116 , "Wed mm i Toe 12129115. Fri srzo115 Mon 223115 .Tae 1124115. Wed7I15F15 Fd 227 /15,, Fd 318115 Thu 3/12/15 _ _Wed 711/15 Wed 7!1/15 Tue1M9r15 - 911415, _. Fri 67115 Tae8111115 Wed 4112115 ThUB/1Y1S _ Jue murl Wed 8119115 Thu 8120(15 .. Thu .... - emns on4121115 Man 5114115 monk me Tue 822115 Wed 626115 Thu8rz7/15 - -. Thu 6117/15 .. _ Thu 9/1015_ Thu 99115 Thu 5/1015 Thu911W15 Wed 9/9115 0 0 -0_ 0 0 - 0_ 0 0 0 -0,_ 0 . 0__ 0 - 0. 0 0 0 -5_ 0 0 0 _ _ 0 _ 0 - -. 0 _ 0 _ . 0 _ 0 - 0 - 0 0_, 0% _0 _ . _ 0 0_ 0 . 0_ 0_ 0 ( 0 _ 0. 0. 0 -'0 0 -.. 0,. 0_ . ._ 0 0 0 _._. 0 _ 0 0 _ -n 0 0 0 74 75 78 77 78 79 80 Bt 82 83 84 85 Be 67 BB 89 90 91 92 93 94 96 96 97 98 99 100 101 102 103 104 105 108 ' 107 108 109 110 111 1 2 11 114 116 118 117 118 119 120 121 122 123 124 125 128 127 128 129 130 13 132 133 34 135 136 M143 Schedule by Phase - Template Page 2 Vol 0215 pig. �1 ID Task Name Start Flnish % Com 145 Attorney Manager Codes . Attorney Manager Code Mapping Complete _ Cade Mapping Complete .. ., . Spreadsheet Creation & Configuration Updates _ _ ; Spreadsheet Created _ Implementation Computes additional configuration based on Spreadsheet l, _ Spreadsheets Compete Push Big Faur to TEST, ,. ;,. 1 Approve 1 Revise confgumfim of big lour in TEST, - Pugh SA Four to PROD .. _: Data Conversion Prep Complete - Conversion Iterations _ Data Conversion Iteration 1 (Push to TEST- Internao Initial Converslon _ .._ _ . ., Completed Checkout Ll. l IFL R _ _ ,epon review _ I _ Date Push / IFL Report Complete ... I. .. Data ReviewlIssue Entry _ _ _ _,... Data RWwlhsue Entry -Case Manager- ., ., . Data Revism l Issue Entry• Case Manager, Justice Courts Defe Reuiewllssue Entry- ABomey Manager j _ _ Data Review / Issue Entry -Ja8 5 LE (Civl Papers) _ - . Issue Tdege andResolution Stan _ First Readiness Assessment - .. Dale Convendon,iferahon 1 Canplele . _ _ i� . _ . Data Conversion Iteration 2 _ _ Rehash Data _ Secondary Converson _ , Completed,Checkout Llst -IFL Reponmiew _ j_ _ _ Data Push IIFL Report Complete .. _ _ .._ _ _ Data Push r. Data Review /Issue Ealry- Case_Maneger_ _ _. _ _. . -._ _. _. -L... .. . -._ _- Delis Review /Wue Entry -_Cape Manager, Justice Courts Da�ReNew /have Entry - Attorney Manager .. ,_. {.. Data Review /Issue Entry- Jd B LE (Civil Papers) _ ... .Report checklist to validate iddi- 9-was_ ,Civ_It_ _- - - - -} - New CountyDistrict Cant Chi_l Monthly Report _ _ _ :. ,. .N -D - .- Report _ I_.. _ Mental Health.Servlces Monthly Repa1 1 _ Monthly AppanIm"ts and Fass_Repat . TXState ClvlIQuarterly CostandFees Report - OCA Repan .. _ _ .. Crmlinal Jab and A49mey .. - _ .. _ ..... i GfriVWDitty Rep wl_.. _ .. _ .... .. TCJS, SCAM, WkMedkai, Cammosery Report ;.. _ DCCC &Justice -Courts OCA.. _ _ _ _OMIJIACCR,eCftafiw(DPSorBraws) ... ;. SB 1778 VCCA B Cleat nghouse Reports ... �. _Report Checklists complete and signed o6 _ Issue Triage and Resolution _ _ - - Samd Readiness Assessment � Date Cmveaion 11era5on 2 Complete Data Conversion Iteration 3 Qntemal (Brass. webea) - Final) Rehash Data - - Data Push - Lest corrections and verification ' ... Fnal Conivam on _... .... ..._ - ... - ._ !.. Completed Cher haul Lint /IFL - Report review - . � Data Push, I IFL Report Complee _ _ ._ _ _ _ .. _ Data Review Internal and _Brazos _., ., - .. DesReNeallwue Envy _Cese,hMneper .. __, Data Revtewlheue Entry - Cse Manager, Jushm Canb - � - .'� Data - Review l Issue Entry -AWney Manager_ Data ReNewllasus Entry_ Jet S LE,(Chdl Papers) _ y Severity 1 script It= -mini push .i... Data Conversion Iteration 3Complete _ _ . - ; . Conversion Iterations Complete _ Conversion Validation _ - - -- _ _ . Comeabn Rnal_Sign Off Approve ConfiguratlonlCanversbn br Gollve - - Final ReadmaseASSessment . - - - ' _ - Corry .1 , erslon acceptance document Sgn Off by Brazos Train - Thu.9 .15 Wed 919115 Wed _919116 Wed 919115 Wed 919 115 _ Wed 919115 M0611 wrid _ Tue iwgn6 Mon 11190115, Tue 141766 Tue 11/1115, . FA 12116115_ Fri 17/18115 Fri 12118115 ,Fd,iNilie Man 1281/15 Moe 1281116. Mon 171EB115 Mon 12!!8116 Tue 12129116_ Tue 12129115: Tue 12129115 Tue 12129115. Mon 725tH Tue 12129115, Thu 417/.16, Tue 12129115 Tue 1126116 __.. _ .. .Tue 12616, Wed 187/16, Wed 1127116 Wed u27M6 Wed U27/16 Wed4V16 Wed 1127116 Wed624116 _WediW16._ Wed 31Wle ._. Wed?19% Wed3116/16 Wed 3116115 _Wed 416116 .-.. _ Wed 112'/118 Wed 3116116 -- Wed415116 - Thu4/7/16 Thu 4RI1G Thu 4/7/16 Wed 311011h� Wed fi1M16 Wed 3116116 Thu 0/17/76 Thu 3117/16' Thu4f' ' Thu 4!7116. .F64AV16 Fd40116 F64MM6 Thu 405 _Weed Whig Thu 4/1 /16. FN 489115. _led 4YlBI76 _ Fd Slfiltfi1., Fri 58116 Fd 5113116 Fri 413116 Thu 6/2116, Thu 4/7118 .. _Wed WA6 Thu 4/./115, _Fri 4111/.18. Thu47 116 Fn418118. _Thu417116_ F'418116 Thu 4!7/18 Fn 418116, Thu 47 Fd4Mt6 Thu417I76i rd 406 Thu V7 /18„ _ Fd 418116 _ Frl¢73118.- Wed fiBrl6 _. Fri 5113116. Tue5117116 Fri 5113116. _ . Fri 5I70/1S_ Fr15M_L16, .FA 520116, Fd 5113176, Wad M1M16 Fd 5113/16 Wed M7M16. 065113116 __ -Mon 511611fi- _Fd 5/13116;_ Fd-513116 Thu 4/7118. Thu 5(1'16 �Yhu 5126118, Tue 5/.31%18 Tue YJ7I16 Tue5131 /16 ilia 5126178 Mon 785116 The 581118 Fa 527116 Fr 5r27116 Mon W6 .. ..-__ Fd 587116_ FlIM3176 . Fd 613116 _ Mon 671116, Man 6/21116, _. „Mon 618/16 616118. _ Man 7125116 .Mon 6!618 _ W 6126/16__ __.- �MOn M1M16,., _Mon 6127 /16, Mon 687 /18 Thu63M16 Mon 611116 _ .Fri M17115 Mon W1.6 klm78Mtfi Mon 771116 _ Mon 785118 Mon 785118, Mai 785(16 Mon 71251115 Wed 787116 - Man 71261( Tue7/2— hlon 7wie Tue78M16 Tue 726116 Wed 787116. Wed 72711Q Wed 7177Mfi - ThuAM15 Tue885115 0 0 0 . _0 _ 0 0 „0 _0.. _ 0_ 0 _ _ 0 - 0.. 0_ ._ 0 0. 0 _ 0.- 0 _ 0 0 0 ,0 .0, 0_ 0_ 0_ 0_ 0 0- __. 0_ 0_ _0. 0 0_ 0 0. 0. 0 09 _ _ 0 as _0_ 0_ _0 0 0 it 6 g_ 09 _ 0_ _0 0_ 0, 0 0_ _ _ _ _ _ -01 146 147 148 49 150 151 152 153 154 155 156 157 158 159 160 161 162 163 164 165 186 167 168 169 170 171 172 173 174 175 178 177 178 179 180 181 182 183 184 185 188 187 188 189 190 191 192 193 194 195 196 197 198 199 200 201 202 203 204 205 208 207 208 209 210 211 212,. 213 214 215 216 217 Schedule by Phase - Template Page 3 Vol. _ /J Pg. ��% ID Task Name Stan Finish % Coin 218 Tyler Li end SME Pro-Training Tyler U Training_ _ _ Request User List .. _ - - Receive User Lbl..,. - Submit Users, for Loghs Distribute. Login Information _. _ _ ith Logging In end Regisloaing - Assist User With-Lo' _ _ ShE Users Take Ty_W U Training Modules _ _ End llsersTake Tyler U Training Modules Cledrs /Court TmhYng_. .. - - - _.. _. _,. ABOmey Man age Trein4g ._ __ Jail Training - - _- - _ _ Law Enforcement- CiWPapp!Trainhfl _ ... _ - __..... JPTraining ... _. ... _ Criminal Integration Process Training .. _ .Tyler U and SME Treinirg Complete .. _ 1 End User Training .. Budd Tr*tng a iz_(Treining Plan) _ __. ... _._..- .. _. Mform uarae of Traiming.... _ Set uP Tranlnp FadBy. __ - Pmp.for On -Ste Training . _. .. .. ... ... -. Trailing Preparation Complete .. _ .... _- On.Site Training Sessions .- - .. ... ... ._ Case MenagerTraining DrsldaVCwntyClouq. Coils Case Manager Training - JudeaC nts Aflame y Manager Training .. . Jail /law Enforaemenl(CFA Paper) Training., _ -. .. _ Training Complete Go-Llve and Post Go.Live Support _ _ _ _ _ Final Data Conversion - -.I. _ .. Go LNe Prepam8ons.... _- -.. - - .. ._.,... _ Final Extract 8 Conversion Push to Production Site. (Weekend) Fiiid Onto Review il Gi o ki Deaden Go Live Sign 09_... _.. .. -_ .... .. _... - -.. ...Golf RePgR d*cklist to vapdelewith BfKO4.... .. ..... .. .. CW9 _. _ ... .. .. _ . ..__.. New -. WDhinet CourI CIvIlMonthly Report _ IV- UBPIhg Report___._. __._. - Mental Health, Services Manthiy Report - - _ M60 MPanlmenb aiiii Fees Report._ - . .. TX St Chill Ouarmriy Cast and Fees Report ..... - - - 581778. .. .... ._ .. ... _ _ - .. _. - E—cited a _. _ _ .. - .. _. .. _ OCA Report .._,._,.- _ .... .. .... ._ . _ ... ICJ _ .. ._ .__ _ . .. .. _ Cdrmai qdy R.epat.. ...... ... _. .. VINES Repad _ .. _ _ . ._ mis� .. -. .. _ OCA Reparl _ _ .. .. ... -- Jail UGR 12 _ _...... TCJS _ .... __. ..... - - ..... ... 6ClJ�P._._.. _ -. .. .. Me3al. Repot. .. .. ...... .. _ Jai Gale -wort .- _ ..._ .. ... ._ .. .. .. ... _ . ReparlVali_dafiaoCarnplone . _. _ _ �Go- LlveAfdapnee . - ..- .....- ... _ . _._ _ .. .. ... .. .. PaetGoa.hse N4rk DBA .. ._.Fdlawap Tralninp. _.. _ _ , _ _.... _ ... _G'_o- live.Cnr_rplel@ .. - ... _. .... ..._ �... _ .. Com _:, . _ -_ - _ ,- _ 6 - _ _- ` r. -. ._. .. . _ ..e_ _. _ ..... _.. _ ... -- ..i . _ - t .. i. - ;_ _. _ .. _ . - ' _. .. .. - . �.... _. _ - .i -- _, _ _ ! .�.. .. .1.._ _ 1__ _ .. - J .. j - - ..__.. -_.._ ..- _i._. ._ _. ..... - ), _. _ _ - . ! . - ., l.. .1_ - ' _ .. . .1 .. _ L .. ... L. ... .. _. .l._ .. _ ;. .. :.. 1., . ...... _i.... ... ... .. . L ... .. o _ _�_ _ _ _ _ ..- . .. i. • . '_ _... _ _ .: ....... .. , - - - -. - _.. _ _ � Thu 6125115 Thu 6125115, Thu BI25i/15 Fd6R6115. - Fitt 7A115 Fn_TMOLIk Mon 7/id/75y -Tku 8x75115 Tue T /1415. __ _.. _ 2. Thu 71911 _ _Fri711 Q Tue721/15, ._.. Mm727/15 .Wed 729115, _. Mart_NJIt6 - Tue BMAS Tue S/31f1fi - Tue 5131116 Thu 62116, _ _. _ Wed 7127116 _ .. Wecijwiq _ Thu 814/16- Wed 7127ft6 !Neg7127%ifi Mm 829x16 Thu_slims, .. Wed727115 TUB 92&15. _Thu iL2M15� Thu 1224115 Man 8@8175 Fri 923176 Sun 9%25115 _Sun 92dl1fi 926115 Man 926116 Man 9!211/16, Man 928!15 Mon 926118 Mora 91LN15 Mon 9124/16 Mon 926MA Mm 92&16 . Man 912Q 15 Mon 9!18116.... Man 926115 _ Mm 9/264/6_ Man 926'76 Moe92W16 Atari 92W10... Man 9!!6/16 . Mon 4!2BIf 6,..,_ .Mon 926/76 _ Man 92Ws6, .Man 9126116:... Mum 928178.. ._ kii-i 8118' Man 92&70 Mon 985776 FA 121L18 Thu 171&18`... Thu 121/16 __ . Tue 82565 09_ _ TUG 825115 09 Fd 62611509 Fd713115 04' Fri 7110115- 09 Mon 7113115 U Tue 7/14/15 _ 09 , - Thu 719/15 6 _ Tee 825175 , _ 0 Fd7/17/15 0_ Trre721H5 0 Mon -folly 0 _ Wed 7129115_. 0.. Main61WIS _0- . _. Tus B1U15 _. 0_. .. Wed 815115 -- _ FR 912]116 .., . Thu 82115 0 ...._ . _ ._.... . Fri 613116 _0 _ Well 813/16 __ 0 _ _ Thu 8/4116_ _ Thu 816116- . 0 ..Fd923118__,._., _ Mon 829116__ 0_ Tha9M5116 0 Fri 92311fi -_ 0 _ _ Tue92 le 0, Tue 920/16 0 _ Thu 1718116 _ 0 _ FR 118116 ._.. Tue81J0116 0 Sun 925176, _ Q Stn 925/7.5 0 . _. .. Sun 9IZ5115 _0 Wed 9281j6_o_ . ..Weed. BYG8116_..0. Wed9128176.0_ Wed 928116_ 0 _Wed 92811§, __ 0.. Wed 9128118 0 _ Wed 928116 0 .. Wed 912 16 Wed_92BI1 0.. . W d 9CW1 k . 0% Wed_92 &76.0._ Wed 9128116 _ Wed 92M15 0.. Wei 9 2/117' 6 0 -, .. Wed 9128/1 It. ..'D . Wed 9128118 Wed9128116 Vied9!2.8 /16_ 0 _ __ Wed 928!16.-'U_ _ Wed 912&15 0_ -man _912W16;. � 0 _ Wed 928176 _ _.. _ _._. Wind wo/ 6 _ .0 _ Thu 102&15_,,.,. Thu- I_Q W1 Thu72IBI1 0___ T- u 7218115 0 Thu 12MM6 0 ' 2 9 220 221 222 223 224 225 226 227 228 229 230 231 232 233 234 23 5 238 237 238 239 240 N 1 242 243 244 245 246 247 248 249 250 251 252 253 254 255 258 267 258 259 260 261 262 263 254 265 268 267 268 269 270 271 272 273 274 275 278 2T7 27 2B 281 282 283 Schedule by Phase - Template Page 4 Vol. , - Pg. 0101, 1�51 Exhibit F Payment Milestone Schedule Vol. / J Pg. 02�� a+ 00 tDN 00001 0 00-1 0000 0 0 0000 0 tf1 to t\ N N w w O 0 w N N N m 0 m m m N N N N N N N N 00 O1 N 01 m M N H O w O N N w w w w w lD N w 0 w -1-1 O u n Vl tD 14 r N N r. m e-1 10 -1 D t0 p D -1 Q v-1 d V N N W N h .-1 N N Ql lD N N N N O F OM 0 N 001 L!1 V01 V01 toff VI O N N N N N N N N M M tm m M V a O U N H N N N N vwi m-1 -I " i " I -1-1 N N N N N (A {h Vm1 N Vf C Vf V} N V} V! N N N aL N° N Oro O p p 00 0o V V V °-1 o N O N O o ow w tail p t` m-1 000 00 w O O tD O O-1 00 w O to w tD w aao N IN m m m m m IN m (l Ot -10 tD U of v v to tri tD N ri 0 d 06 ac c c .-i . i .-i .-i -Z . 1D 1. ri an N t0 0 n -1 n w N m to a -1 -IT -1 .+ .+ .+ .-i .ti .� .-+ •+ ry O 0 0 0 0 0 0 O O N O O O O 0 0 0 0 0 0 O O O tD 01 O O O O N N N N N N N tD to N to 0 N m to N —1 N m m m m m r1 .-1 -1 O 2 tf) an to 1l1 tlt to Ln to tf1 to 0 w w 0 0 to Lm of to to Vl to tD t0 N C c 00 0. 00 a I- C 00 L C 7 00 OD 00 d ^ f]0 G 0 7 7 O 7 0) a 7 a -7i 7 J - 7 0J 7 O) i 11 a tN ? a a a a a a^ m a o n 00 M r-1 w N N N m ci N u1 r 01 C N N N m 00 tOYI N N .tfli W Vf to tl1 tff N to to Vf u1 tf1 t0 W t0 try to try 1f1 tf1 V1 In tD w N N ei N N N N .--I N .--I N .--I ri 3 c 00 aooa u > c m mm > m Q 7 01 7 N a W f0 tp 7 7 7 7 7 N 7 LL Q a ogg 1 -7 a, a' a s g^ a e-1 O t` l!1 N m N V' n N M l0 t0 N Ln N N N N M N N 01 N N N N N �--� N N M t..� N A m N H H O) a tD n. to u u c o m W w ° o C w c y L o �i c - m to L' G a'� yy O ` .0.. > L 7 L 7 10 01 C "C O1 to m V 7 c `0 Ol 3 c O U O U — M m �+ 7 v n .0 m u° C 01 y V 0/ vl V ` C • Y4 v7 i t O m '� o u a U u. U a .Z"t C y L L L L • m u m Oi O a � « w w w o o YS 6 N O) . C 00 c 00 c 00 c W c m c 00 c 00 c too c w c •� c m 0 I aL c m a 0 ^ j .LL.. 7 O) o •✓ C G C C C C •C C C W C jj d O O O O' t`0 ` tL0 1`O N m m VI O= N L U T E N N M 9 L •N 7 3 O C C C 70 N 1Yi1 7 0 00 y to U O O O> O O O O O O O O O m M Co r•' t o Y� QQ V Y Y C Y Y Y V V Y Y Y Y c o o l y o v d v m y L a` Y w`'� E E E E E E E E E ;: c L O e 7 C GJ u Y N C Y Y v Ol O) O) Ol OJ 01 01 N N E O O G .2 c c_ o o, "o o c c c c c c c c c c m IM T v a�i a C a uL u a E v t^ E w 0- a a7 u e E E E E E E E E£ a E y c E o_ e Lw c :° ° w E E E£ E E E E E 0 N- C v C U U fA U Z U -7i U a - 4:>'0 -�� -Q iZ H LA U U U U U U W U U U Pa. j-8-3 Vol. o? IIl In O 0 O N m o Vl a V � m m m m m Ln m N N N O C QJ 0 0 0 1!1 N 00 O N m m N N N N N N p a a N N w N m O u1 N 0 N 0 N a0 O O m N N O N O cy� N N N N N N 1n N N V a W 01 m 01 .+ DD m N LD 1p V1 a 0 V1 1n - In 00 Ml W N to VT N N N o'�o� N N �A `q C O m Ln Ln a •^ a N e N N N N N N N .n .o 2 D• E u u ._ N W C N� O G C 0 'E 'E > a v Vf to to L1 A^ aA •m o 0 8 E Om n w w 0 o E_ E m o aa 3 C N 001 V V01 m 0w0 l N QN1 m ,c v -o V1 N rl a1 O 10 1D R of V1 C m O 0 Y to N a C c c c N N N a w ai E E y a a a VI N to v v a> N 3 �o E E E- i~ v E M N 0 c °u •4 u u ci u O Q M u (7 a° LL O CCC_1n m p � 0m C V O O O -10 O O L6 1p CJ O ke 40 t0 M 40 L6 ri O1 H N m m lot n n N H 00 V1 to N H N N N W N to to H w ri N N N 0000 008N�-t N N N N m N N Ol O1 N N M N N N N W W U1 In W lD l0 LD W ID LO N N N N N ri N H N N N m a> a a u u i u u Q Ln 1n Z O 1n O p O O A 6 6 0) In oo O o0 Cn 01 N N m r-1 N N N N A N ri rl rr TV rr- rr Up 75 Y u y 1 Q^ O 0 o p N m r i O 6 N N N N N L l 0 a+ _N a C QJ m E m a d N c a c d J d r d r d C W C m _ 0 Cf Cf Cf d Cf m w v T U ar'i v m a o a `0 a 0 a 0 a 0 - c O d v C v C v C v G W v C W w pg• o'�o� C O m a •^ a e n E .o 2 D• E u u ._ W C N� O G C 0 'E 'E > a v o •m o 0 as E n w w 0 o E_ E m o w a c c c X m c u-D o p ,c v -o E E o Q m U° w� CL 0 Y o a C c c c w E o •r w ai E E y a a a a ° o o m v v a> 0 w 3 �o E E E- i~ v E M N 0 c °u •4 u u ci u O Q 5 u (7 a° LL O CCC_1n Vol. N A M 0 G1 C 0 a+ _N C QJ E m a d N c a J d r d r d C W C Ol Y 0 Cf Cf Cf d Cf m w v v ar'i v m a o a `0 a 0 a 0 a 0 - c O v C v C v C v G W v C W � l� pg• o'�o� N d C O d O C E Ln Qj O w a r Ln c O w c W K Exhibit G Tyler Response to Brazos County Requirements ^I. 1. FUNCTIONAL SPECIFICATIONS 1.1. Functional Specifications Response Legend The following definitions have been provided by Brazos County to assist respondents in their responses. Response Code Definition RFP2011 -11: Functional Requirements Specifications (FRS) Complete this document using the Legend tab In this workbook a Section g: Functional Specifications In Itw RFP. Cells in the Scare column IIg}s be completed using ONLY the digits 0, 1, 2, 3, 4, or 5. The Caveat field mail be used to communicate additional information. If more space Is required, please complete the optional 'Supplemental Responses' Word document as described in the RFP. Thesystenrnus[ma n6anaslnle :denbr record for each art. A r theribeessl neJ multiple ,ules umrzseynoes mam[ama,� I. de ferforeach partybase igwever r.a g y party yaty may g 1, both Judge and ait.,.a, recpids are w th , the system (e g a part, may be is trim nal defendant a victinn, a w e s, a Judge or an Art ag au,er, ishriculied as umq r d s Walnut the � ' -' other cotes, sgmebmes all a[onpe) 9 2 Odyss rssrte products. ,I an_, Tk�igas?" pzrN— "fi6tbtuRd'pt'1ri3,w"ii_rt try m t urapass 6n Yaw an mU an fn 48 ,g. pa gwu rappea cases . Wyk 'g.. �tLln e'a'yirt rm 1 N' Ief Sht "hurlM. si'YParfktWnW yf % a s : r ,✓t r 1 ' P �. p s('K' Very fewmdes [obits 111,13 oysMy -, coded Into the softwar4 praue�itlng TS x, _ motl feat on of the cadsJbireverthere c4„ lateafewcodes tablesusedfat.state i reportingthatcannot be madlfledThecode! - - tableswhlihcannotbernodfledwlll be " - updateda inartbfthesdhwere ' - I, n am[ ^nonce when Legislation Is passed The system oust allow an authorised administrator to telly control and mamn:n all lootup tables ag=nry - requiring thechange dfsaiACOdes would be: defined values, configuration settings, etc and n.tbytte vendor's peaonnel at o cost for rach r hanger I '2 acecoil ....... ones, and Statecedes poS @m hit c.,,,es fiem such as last name first none date of bi tl, social if i i s r,suri a and driver', license U. if r potential match is confined leased of the r I'll it Ncji configureable weighted proratio s me system will display the notlfcatbo of no, '. potential matches to the user, the program i s Is utilized whom criminal party reeo ds are t 1 The vilem must notify the user, when the users creating a new cal co r new party, t bat a party vii ih ..h h Ing `WentlflersalrHdy on tered, but not used when civil parry L ;: eais[s within he sy ter2 ' 1 recd ds are en a ed i T.:';d;_ systemmust perm t,t Buser to crpatea new party when required 5, ` "— -- —' -- — useswnf oe recent. so mange sneers —�,,I. ho a ,Odyssey do. o de an easy -,{ method to n amgtefo .he da,aetry 'M + a the system must allow the user to modify an existing party record, .0 crucial, date, before atsor at ne the party to iscreen, vh ere new cases are rej area to. thecase if modification of the partyrecordis appropriate, no system must not require the user to change ithe party record where modficai can be .'screens to acompli sh the party record modlficat ion 5 'made 'g - of dl assol ale the case records of th a other pa sty records t o the se,vee, arty r trend and delete the C S remaining Part, records. '.' ea d�ad�ss77]yasuppaeaerrtt x tearchcapabilify: tihesearchihoutdcorrectlyassociteObantonwltii x•11 :a e5ytemstw supDPn,w m.se 'ps as'— ..,. .__.__ —s. —.. _— T— 9. a turn my nenm ,eau iyrcgnFisKlxhrtforeala rme; wkh�GeWnanrg endmeng dates and ' '_,address+i`dgr'k. e`royeYehDtFly...o'i&'"... ih.,: Digital signature capture In rystr I generated documents Is possible but ! requires the useof3rdpartysignature 3 capture devices and a sscciated software. rug, oho — -' 7 The ijiti-m must tq completely -Papi�on-6eMand. •Y j7�, rntj,�, �,,g,,,,1 ubl,2�1, iniI , 41 ag 1. and p, lineup T"�--M L TFes a -q�.7maTrffarn1q&1myimt- r.p,dy (io K ene -popeTtytha!oinme p k `iii r, es I J. I jt-� i F F f, in, F 7-d r Ft-, U-,Itag The ow a —user to �tabliEsh w-orRFwdvX-rN IN re 20 dim or property) from one ra,onsible ca qy to the nett. it, "s 1 e;yylm -5 V,, 771 A4 7, In 14 An . 1000 Had (Inewar-[,) a..ess at P.61ic R0r-, vaT,.,iut.tdrI 2 'Tti % Fti�jty fnFamrrt t 63 and H-utiWIFmited t o, catima nd tImeI rat user , - 30, 1 CI 4 1, _11. 9 'IN III or forms accessed, and come and eyeM IIIII)DO, printetl , 5 i tI Iro� In cv, t, In, s Vs,I #Iowa onI to sca n, ode, updatecangg9p R iIrrrom R- 3, , f -, ;Wndm�4C 1DII1tn ' rwiPprovdothl, M U6Spfffi a�4qr d' stowt. sett ^3, ,r-*-ailw Vol. pg. g) , AN gg=4 ---- -- I W.�d.,�,A oly wit -r— -Ovos �.,,.F sy3'f;m m ITLN& oGp and I cm security L'kjq�-,� ormup, 7r, I M Z AM . MMUMMM Y( a useto r#yl" pr"1o".:jfjlqq -, � =4 W M- hF system"St auman ammuffi&Wu,wr w n ,.dfi"-eaow ndfiu splxy d 67. Pg. 46 Yh "LIT - - - lTe—w—RrlWl.rT.=. MT555-elp—mwst&-- ld_q � . ", A �, � I'll E17 OT n �p ISO 6ngotherens 4". DATABUE 48 T�esvmm,m 12 )I 71; .da TptVprq,,m ft1 c Aemhlng capao lies, inc u e j,,enam"4 Pg. =777777- 77 CBT -Rel. Se ve and Systemsfdrsupported 5 Gesipherals Y&in—cej MpTrr@W�-5--W 6 tcl 32. sa�, P"'. IL, U,7TWR%wR-r-Sv—pPo-d , �J�j "it - - I Y'N 5 ,--nti MN7eF 77 zsl!,M, - Munsupporthetwak snifif.iffieR�.usse(Tvl4tF. 0 Earn Fe bd use a n,,,!,Ie,on . 5 5- cep; 0?, —1 fljSth fallowlngdoc-uniirtypes:PD-S. I Cocumen 3Ckclwr L 69,:- gr s em ftTf ny a gto ppa ;' fth thi i;6si C.G;t ver,iwmi of Internet E,, ever. aNaw-aFusirto attach media f,1es-SbW-aS-Qft`s,7WAVj'WMV, Istria, MPEG, AV) clic.to file, and �T S70TRK14f 5 O)OtSik r cqros hinthe system .. wincrornpatIlt.vAll,them current THFIFforml ssto.ed Tffl 0dy-l`sby-D8 1A 5 and can be queried, �z 4 is jf�k* - " IR Am q"� Vj_ i 5 wincomp ti operating systems Me7 -0- - -old ivy-i aehp�tlfw',419M - cl�QffqWfawosP—fwP 77 vAth t1ke most curre Vir: L 69,:- gr s em ftTf ny a gto ppa ;' fth thi i;6si C.G;t ver,iwmi of Internet E,, ever. 5 -7 wincrornpatIlt.vAll,them current The system m ncamp Fs!.Faftseneropeni ng Sys 72 7j Sj5tq har dunce . The s:it!lnbl t, compatible Cst rage , c--- BACKUP Th ost to sty Sap meol.,gged data as e me av, �rrr* 75 it %o4tiaam �r rr�'j -Iteidi,ilrie ififierent archival ol - "'s, c agencies i�W ricie, ir is! v VAc Pinatrid the sy-A-cim-MUStSUpport a methodology to make bacF.-pc-.,F, and dataofanyffid effidlngon�, -.14 vjvia SQL am rrinmovirs, tsai or,any 3 76 sill RIK . I X 777777 -7 support IR71 as at Mv pie o tio 3 lm.ftanWWIVT eq,rane'- :2MNIELETOTAW�tmetup _sche&�es 5 tallow�ap an nut f6ibiriciratafrolm It"Rk"ps s TPI, IlquIll, a. ldlbcrll DP enillonnurn ihesystem mustallow 5 and ""js,u,,P,,t s tit, 1-,t NETWORK The lyV, I in m us! be corm—patiVe s3gffi-IbGYi�'ndir-d-TC-P/[P-FN4—and-loV 5 uyaSPywl s, aara arrig,nn"t, f,r,tPalareaiio, Sess.in,vvii,lis: CIA's Edition, and So 9onV'Jatk J,I,,, E&I., in ii,eis f The sy,Wrn must mpipm, ia..tb scis,,s and wdrkrtatlons vi,lhich , l j c . ...... ighlrav- ah the,irm,al WLsha,c. In caleiiii,fing und cashiering w e t equiret the event that "c",ican, with remote severs breaks ..a, ti ysteiii must be able to since data or I.,ul dat,b... t. serve as ace oral d,tiibase s rll, r,crabr, furval da!ing data -Z ...... . j Tr�� —^•z, s I'."`�'T�_ 'IS„'__ r [ t. 'Wee. ie 4. trote udanwed a[fhe hiddeis me Thesystemmest D cket5co lees _ N/A a response is npt rlttulredrorthkkem. J� SECURpY The ystem must Include a sophisticated security module which contrpls the useh ability to create, read, write modify (ed ) print, delete, and file scan ar email reports This security module controls shall applyto all aides [[ vender small applications, forms, fields, reports, interfaces, and other input or output mechansms y The system must prow e3 seta —fr Nfer Got t opera rig systems aTtabase mana6ement sohware top event heir from accessing data by drcurtivennngthe appgdatloh. i`SC J .? ?,Thesystem musts ow an _nitratoetdmanage security or mGvitlual users. ,.. -5 ,.., _', F17 wannTsd(a r[o menage sec rllYfor usergmups~•c, The system must allow a user to set criteria wh ch WA ird-e llmt,cacludc or .vide access to the data ors rise aub el of the a user may enter a warrant Into the system but not have it display publicly all after it Wit y _has been served). 5 ace Dusty to c.,fi,vre the as wive so that a warrant status Is displayed on web ti741 eryitem'mut alto for redadio rs ofpotentially sen tve'm(ormationi a mnors,spnal srcun[y numbers 1 , i4ffii:.Rildatal _ _ _. _ 5 7457.v ^4 eaystemsEjta lwv a, usert lod ter-- ypes o! a e - -5 - -- � g ..-man ilittaillowa usb'to ji certaln types f3 c rts ...__ e 5 "7ltesysiFm jhu" 'HWwb na, Criminal hevrinjgcivil e, civil -- 99 hel, in s- st!,ir siAdX1 eslminal cases and Pr Ml airs e bl users may search cases by e t nda14 ` e attorney rand, c use mrsh use 100 Th sytem must all but of min the pull c to ea ,h by deter Ja n. nnme, a9orney name, c se nuriber, typ case l filed d. ted, as v I as birth) ` =_ _.__ca,e type, case status (Dentl tg, disposed, etc 1, date I led a d huth date 5 date I ort cas {hid? Its¢ a nameand Inl UUyss se cts oypart ar to DOB p mechansi t utal earh reu15t an available aLhisut, S emmustPi d the public tl .. s - Y Y. R"': nu . -jW,a;7VtesYStemmu)S ➢roAdatgeaearc� rgsu(Ip,(n,a Pfister- frigidly format _7" :,r'_ -)I. 4r pg. A3a s an nr ivifitna, c 'date tangewhkh could tie M thapast& ': { The rvstc m most provide asearchtooltomwerite Msate"I and them dockets a. 10 g - inertia, [t e search r- fha may be y be eormby thuic ,a 'in' system must .1kni the m ecprdatp.be rNUrnedmthesearch roatdu` web ec5es. ��— O➢9St8y'�e ➢'aCR thata wawa." y r conflguratbn Items that allow an � i 307 admirlistramrrosKcertaN atblbNK [O Ee, visible to the lk,far eam Wb ni the Datao; The system must allow the user to setwith attabutea andvalues are visible tot" public. '1.5 Birth.' ,. YS 41 r:: n cele -- ?o a third ia, auc' h �a mT r &5a: i x L: JS n '" - ,< i dlspayoh eourt MusQlnMheJLThg aaTT�— TheMtildal Nowgroaphlgdosea byvarlh4W"i the user (i.e. allow grouping of a defendant with rd it decrlbsd would naedto ' „u :� multlpkh rlMf on thesama'date atthaamet1m41.,.x s- __ g an by the thrdprtycllpsen `, /,II I o?� Pg. A3l - e bl n sea![. resulKv�jl13., toe - - q . he a pu difica ➢on to the missing web accew The system must provide a mechanism for the public to create a PUFofthesearch results. `0 ;application -.� -_� —_ - PUBLIC- FACING DOOM SCROLLER -- -- q',. dy$Oy case Manager is capable of r expoMngcertab7ckdaelementstoa specified kaafbn though (Job so that !third party system can pull in the required data to dsplayon courthouse monitors 1 Jobs can be scheduled torun daily. The third pony wonder Tyler has worked with to Implement this requirement in other!: ]05 counties Is latex. The docketCall product. - from lot. determing which the data to display on the courthouse monitors.'j :ff gratos County chrroses todmplemem the i- eustilg solution thesi the development of a °. client specific file larosbut may be nincespary i to define the data elements which can vary !. The System *must provide an automated meehinism to display daily court dockets. 3 by court. :9 _ T .�-— as proew of -rill thee - -i I rich The daily court dockets must be provided for each court lgllining provide a scalable mechanism to display the I calendar to a third party, such as Infix, to •'' full docket to r in at d y (Le.worill screen by screenafteraset amount of lime). 3 display ch courthousemonkors. �_. _ _.___— ___.__ — L. ": UWif IQpTUN➢Htlfir➢afdlfdgYVfF --' i... calendar toathird parry, such as Infix, to 111 display en,courtMafe monROrs The -' reoukement daxr3eil would need to be �. The system must allow s :yl eslreet overrides to conform with current organzatmnal design standards. 3 met by the third pasty chosen. Tyler has an existing interface job with Infax ,. rbckkAl that provides: the ability tq select '.. heannitclate for a p, ic.Case 1, hearing 112 locatloneandpatytypK.l. abiltytonot' display aYartain hearlpg typa until the Thesyetemmust allows cur tosetc,iteriawhech will either limit, eadudii provide accesitoihedats or a hearulghustarted w4kb R the example ' sunset,pf the data ( i. e. a user may enter a jury trial into the system but not have R display publicly until after the from the sertuYamelt; would be a' Wry, trlal bas tbrtedl : :.., -. : :, ..,'.. _ .�..._0 +modlfcatbrl to the existing functionality. . :,; is�, -. (neygiust aka- an o(po[e Bally sensitive information I minon, HIPAA data) 0 . m[intluded Mthe eNposal ' J }: r - }. i ` ' the the i abllitytoselI hearing data rorspecifk case types, hearing bcatbm, ant -y :, "the mlot paslr 5 syrtem Nbw a user to eulude certain types ➢fwes.. tiles.. ,. YS 41 r:: n cele -- ?o a third ia, auc' h �a mT r &5a: i x L: JS n '" - ,< i dlspayoh eourt MusQlnMheJLThg aaTT�— TheMtildal Nowgroaphlgdosea byvarlh4W"i the user (i.e. allow grouping of a defendant with rd it decrlbsd would naedto ' „u :� multlpkh rlMf on thesama'date atthaamet1m41.,.x s- __ g an by the thrdprtycllpsen `, /,II I o?� Pg. A3l r ' r ll C tt aa7 y P, *, Jr,'LPA. °[ rh�.h °,.. -r a s €.. r ., r,.. ^.e z r a�'�. ��, �.`��' ,pus '�•''' - POBUC.FACING WEB-BASED DAILY DOCKETS to dliplaydaily court dockets for the County's wehsde _ � ,xTP7YliSAtcl�Y'm�WiflID@ irth¢ed by the Mi5it., b! may.. toile the cowl dock 1p`�`heiY#�hs Tpst provide an automated mechanism puhllc C puglc r , :;opstl tnbythepublicl- 5 krlhe Ljey.•� .. „�i . < ^,'- i Mr- . y�tS'tSYL^ N N wiper a, ofall Int �m �ot✓te zlp.,�enF•thL aFKllnl(etl to an Inddent J 9 9 M on i e emxnusEal�wauier tg,e�geE— „ - -T' „o(n0I[Ip'epd'ragrapKf o This is no longer in the scope of this projW. hi —T. 0 r Y�x Zyy { „yMr°ir _. - � Aeo�t M Ll���o OA CC44�. �yy MC.3 .t5L i'?[ dtlS3Q tr�lsl /4viLL` 11ynM:t1Y[�i” n'drthrfttlt4lM i c ["tan, att rlbuhe[tp Ge r »lokewcha piskr,'' 1�1 '�11iR*Myhi M to- .r• 6 h -rn -h. •, for r.,iyNc th. 0,w c5 Fart_ XML DATA x;'mesy�tem mu$ owaddi�ITTOlmation to lr+ atta ran to the incident report, such as lull name antf -` — �yy�The Ciiru[fo. M Odyssey — published ArK- 01Ifie standa7rd'tt �5, rysta�m t e...Yl�l` ^Ig��. �,PI rrel,3,�erlN>�ryc rn6' __ __ %Mtfbrmat� c all.I d nn. -h.:. r. 11 pnxsrr'.I 1 1, 5CI r4YL' o'! 7. soc.., S n,runo 5�1.,.p.'rdesuf�IFrt.t O[w@nlItllsu`peds, full des rot veendowner ln(ornal'on onveh de, and � •f'3nrR...: P[oPe![j7 ,,, �4}lelN,eh „1i�, _?#s'. 0. This lsno longerin thescoPeofu sP'olec[.' Is gGS csmenpFl_eri[�c,W cJnumb"erj to, eachynide_t._epo�_erord., 0 Th sis rp longer rnth�e pe ofths prcl°ct ✓�e tt ]�y no'&CP Yn can CT} .. n 0 as;* F }2la ..... } / •r�Jfgdd fUYIOa. .� r406 ?. -'� >r 'frl�,,y,.'yfiy . ^':.i� ',.,: �T.F' `.sP; •: 0 ih srs no lon4i�Wr1n fn /[his P r0lMt i1'atiprN • ,P=' fni rfi —UT1Ba i ql lh _:_'�� 9 • v ,. gi 0. d,. ar. h d, ,. „fi tJ "'• ,, 0 Th s longer In the wYpeutNP prol!cf. Pg sx , r'�Mt�iiu �+:. : ^ ^c L?. ° ° ; ;Tne°mea..,�d!"`dl�iir�re[= . y�tS'tSYL^ N N wiper a, ofall Int �m �ot✓te zlp.,�enF•thL aFKllnl(etl to an Inddent J 9 9 M Mlsk no longer nthe scope of the protect. i e emxnusEal�wauier tg,e�geE— „ - -T' „o(n0I[Ip'epd'ragrapKf o 0 T This is no longer in the scope of this projW. < m m�ia f 0 r rr sls np longer In the scope of this project -' esyrtem must nsur rFtcompl nantmormr a<ton Ilb utic rntcd ntu the central table of ail names, un ' ^}�u9 - ” 0 T Thsts no longum the scope of this project: x;'mesy�tem mu$ owaddi�ITTOlmation to lr+ atta ran to the incident report, such as lull name antf -` — — �Jf x Is gGS csmenpFl_eri[�c,W cJnumb"erj to, eachynide_t._epo�_erord., 0 Th sis rp longer rnth�e pe ofths prcl°ct ✓�e tt ]�y no'&CP Yn can CT} .. n 0 as;* F }2la ..... } / •r�Jfgdd fUYIOa. .� r406 ?. -'� >r 'frl�,,y,.'yfiy . ^':.i� ',.,: �T.F' `.sP; •: 0 ih srs no lon4i�Wr1n fn /[his P r0lMt i1'atiprN • ,P=' fni rfi —UT1Ba i ql lh _:_'�� 9 • v ,. gi 0. d,. ar. h d, ,. „fi tJ "'• ,, 0 Th s longer In the wYpeutNP prol!cf. Pg 139 ' _0 Thssno larger in the s � - 'FI +.wi U`I Th system hi provide a woikflgwwhlch will enable mcident repott(st to beappro id by a supervisorts) 0 TNSrsnolongerml slope of this a 135 the" ammuste- wethat the wokpow (approval pmoessl wi ll have a traceable autlrtt ad '.0 This is longennthesmpeofthdpro_,s 13f, . be automIN distributed via email Thes 'm'sl allow approval and/or rejection ratifications to atcz ?,0 . This sno longs y3t scot`pe'�M�'es c lal thestet emmust lkd tlonon e sso /mteresvehicles diertyln 3 137 71 system must be able to restla access to ind dal s uppametai nau ative,, _,, -0 0 — This snolo 8e the scope oC ed.^ Tfie system must ailowt�lnitlal ClsO gall iecard tole automatic8lrattalue�r Jimegrat to tTielawinndent s 13g ,record in the Involvement table 0 This m no longerin thesfree of this pro ,r 139 ' _0 Thssno larger in the s --The system must mcTudea case management feat re to track all cases assigned to deTeH ves (ran initial - 'FI +.wi tar through thecompleted Investigation. < - 0 TMs s ma longer In the scope of this on The y4 emmust link case numagement lnforrnatronto the intid t record �.' t p, Tfils isno longer in the scope of hi s pro ' lal thestet emmust lkd tlonon e sso /mteresvehicles diertyln .. .- , the incident [o[he ivcient nd ensure that the Information i,accessible for as e rtlgativepurposles, 0 — This is no longer In the smpeofthis proJK4 acs details ba defined r.: 1a; Doetthe system provitlethe ab ty toautomaticayazig to pe sons and edonagency T offerse codes and solvability factor and notify the so,perill,el and Individuals wl er cal s Fire ... 1,nedt I D ❑'s is no longer in the scope of this proyJ,, '. tC't Ir 5,'t1lr 1 1I G,v,, p n audit tall which will tack changes in stat fur each sale bull g uvcstige[ed 0 Thu, isn tog the scope ([hasp %) ii s4ir g ag aphs of narrahau and no?esao 6c dded to case —J"j.. a tEal(a Gvestl at o multiple pa ,,, 1iB ndg� ds' - '�: W 0 This is Fo to ge nth, scope of [MS projeK" �,_._ —_�r __ IF, sy ;"t� yst provde thee7ia Ity to record alfcase hie ac[rviry ar�he amount oPo me spen[on each a<nmry •. _._..__ __ r l0E thin pas a}ement. 0 This is no longer in the scope of the proleR.! 111 aystem court allows use, to produces list of cases pending or past due 0 l his is no longer in the scope or the proiect'. 148 The system most provide automatic notifications forpersormel assigned to cases. 0 Ibis isnolonger . in the scope of the prolect I - TFes Stem must assdfwi thlaseldadinaha ement by prwidb _ r arve atanum -' "— V R has rvabiliF- teaturet real '- - -_ -:— :.- - " —` -- 149 icore[hattellsa usertherclative solvabllityofa particular case, basedm agency definedevaluatimtnterla and I s.cring. 0 This is no largenn the scope of this protect 150 thesrsti,runi h Owatuartp 2pter a all tim's impaCtstatemem. 0 Ih is is no longer m the scope of the pfolett. ttyygo ♦ :_ _• 1S1 11 systemm must polite oGtMlr�teMbrg records of suspicious activities. _D This is no longer In the scope of this project._ _ P,N MerPING ' Ihrsy,tunm rallwvauser topotany a[a record, -in the rystem (. I dinglgddents, persons o(Inierest, 152 IT _l cnap'nn I _ vmq I. 0 This is no longer in the scope of this project. i rheP M pp gmod le musf'rrldudea toolbar that all sr scrs to tljRgnarl rsapla�ers, change color, _ .. ...: .:,sa { t 153 A" r�0 ,an�}ype dpointa,(erl(;dshor all irrcWenrs on the map; :aom.{rr„�J;�e, tr!r ;eve. ! 0 Thsis no bnger in [he scope of this prolec[' e, In f _yf��f(pW,a trio elsMmkl tie pi Lr see, entl symhal ;. 0 1Fis is no cural oche scope of this prolecC rre system mus(Sl�auser roc ang�fif e�o�oro nap rlemrnti such as street lines map xoiics�aotl crcy - "'i". -�� 1ss Imnda:ms. - .l 0 lhls is no longer in the scope of[hs project.. -- it -.tm n rus"I ail map layr rtannglathde and longitudecootlates for each-clan 155 ar pim.,rl.Ahsuno lunge ntM1e xope of th project. 151 v (-an Oar nds rodothecome ar.1h,esdata7 r 0 This is no togeriethe scope fthspro�IY� 15g ary Flu, s,tc,n in I A,. IT,, in lat, maps showing spatial rehalior k%i between incident and suspects J_' 0 This is no la ger In the scope of this 159 yl nm [ II >a userm t rre and s evaro smap_<on ' r irt e �'la i— s,1�1 r e �aarn !$a: t y 0 1. iThs is no longer in the scope of the PA "' '.4vm em mut[allow cusioml7ed map confguraiio st hesavedforagenrywlde used personal use. O c„ mflhg e_userp wleges.__ v _ ____ __ ___ _0_ Thss olonger other ope of thu protect. [' The system must allow Full record information to be accessed by clicking on the pla kdn 0 This is no longern thescopepfth sP,.je,t � TII¢SyffCm mUSLa OW aUSel the dtlltyfO medsUlet P IfldneP ¢[WPPn pWf10nS U,0 endPrf aO dreaSO ° ,, i. 162 sterett such as schools knownrincidents, etc 0 Tits Is no longer in the scope of this project r`lfi3 Thosystem mustprolde a userwith the alukryte mntluct and completeheld Interviews r' o Thu u no longerIn thescope of thspmjectl C -- TI sys[emiT recd management zeR�on must capNre theTn(ormal on necessarytogenwate - 164 management reports using informa[on obtained @am Oe(d in[erview+s 0 ThsIs no longer In the scope of thu project.) Thes steremust unide for o.t related er m veh les'A tl ro et terns with the field rtermew. 0 y ., p ng p. ,. n P p Y Thlt is no longer in the scope okhspreled ' 166 Thes tem mentenserethat the contact name will be artofthecentainame table. ,I A e ys p .�_ 0�1no long uope.ol this roled... Is The zystemmuste sure thatthevehide i cordwil[becpmepartoftlmecentral vehicle Iatle IfavehicleTs -"—� „tea e se- invplved�_ _ p?alr h,rs no loijBEl Ill¢ cope of tills ProleeL• Tfiesystemmustpro Te orf 1 e eneratonof reportsoffieldmterviewmforma £ lory lridudng fielalintmvievs 7 -` —.- ,r - - l6g- ,., by day, and hour. 0 Thins nolongef In thescopeofthls prof, , _ INTELLIGENCE INFORMATION such as known see offenders, habitual criminals persons under eves[gabin, drug dealers etc., and WTtemmGsi provde fir the taptureot confidential irrh5mr ten enpersonsof special Interest to the ., .mss e the appropr ate management reports -_ _ ` _ _ 0 Thu a no long r In thescape o(this prolttGi rr. - -f ay nwhl..Ifis to E•sli 11 Idt t1e5Giur•r fat t.•rrp/..,.n_,IS�. !'• Y TAI +prune t - i5 J ll[v Y 1 14 It _ .377 _, arrest eport,`arrestsummary'report , a refitsbydayandhoor, etc C Is red kid In the scope brittle project_ grJ .This _ "7 T1te�a cp'F�f man eplen[(RMB)sed on mus[providefor veafidn of JCR (Uniform 'Cnme Repett) comotout 0 T, 6 is no lon3e In the scope of tho project r.. Taunt iu..c .. '. ,: � uiTh VCTtb'.. tnttftidtoP,l?t•'h �uyyfro TriforrRUla elY eMeretl tltrotgh,the n ioRware �,, 9 a)am. r._-uz a•. i'. y.5ay :1��.,a.... ... r 'g^i[ r ,.,?aarlE�lu ragllra spadakdata'$nary lmPlffWUe�y prmF [a ls{.slgeneratbn 5'�'� ,.., ,Ey. �. o Thnls no len8er IM1 pe o' this prolecLi - , WNW 7)j {jYTsisaf[d1NlIi Rtr ti f rIle i I Igsre 1 r -.. >t n 01 ,1 n, 4 rs I n . •le r r ,F {M`e n4 , tfnI ph it 7th,, 5 , rhs,, to R ry.a to stol Y Ci a, ass rr.n e. C, JSyLS CXII le,etr t' Hit .em ma . n 31.. t c lezLIL Lr CRIMINAL HISTORY BOOKING neywert, mJS; xvide for storage and retrievai of nFourration on all crlm nalnutory suctivary for noncl.e oC/ 172' } ?; hookings (citeand release). -s - ,,4„,gp�• �: ,.. 0. T s tz no ocger In the scope of this project. •_ Moil LVgRritWi+url�`' i� Is V � I � ai,[f" irtit a addras f.f u e ° :I.ww -e qYi E }n _ Gn^% m r I w ®e•�"d,,a F_" -_ -- _ 174.- The system must pro nd¢ a user a sl of all nlormation r the system that has beep linked to Nat anesq Inning a F ., .,:, boakmBreport inqu ry 5 � e b n..C.The system must be able to relate ok gtoalaw lnddenl _ _ 0. Th sls no longer nthe scope ofth6 prp1e2Y:� ' Tie system must allpwdata enter'edlntothe systemtuautomatic ally . populate reports for uniform Crime 'Retorting(UCR). and the Natcaml)nod ent be sed Reportng Systar il[ 'A __. 1_; 0' Ths snofin In the allies prolect'.I a peal_ - ',. Thesystem dlyrtprpmdeforctie generahodof pie(prmatteyd flyorfs3u[hasa iissemhatlon lob , ndivitlwl It _ .377 _, arrest eport,`arrestsummary'report , a refitsbydayandhoor, etc C Is red kid In the scope brittle project_ _ _ UNIFO0.M C0.1ME RERO0.TING �UCR) .This _ "7 T1te�a cp'F�f man eplen[(RMB)sed on mus[providefor veafidn of JCR (Uniform 'Cnme Repett) comotout 0 T, 6 is no lon3e In the scope of tho project .. '. ,: � uiTh VCTtb'.. tnttftidtoP,l?t•'h �uyyfro TriforrRUla elY eMeretl tltrotgh,the n ioRware �,, 9 a)am. r._-uz a•. i'. y.5ay :1��.,a.... ... r 'g^i[ r ,.,?aarlE�lu ragllra spadakdata'$nary lmPlffWUe�y prmF [a ls{.slgeneratbn 5'�'� ,.., ,Ey. �. o Thnls no len8er IM1 pe o' this prolecLi _l. .lei :.- es.^ i�. 4ustmMrn�eat:.:Ta�,,,.c,'!...a' u?G.+T�"'-„_ ,!'. -_._ _ �°�,r_— tmc:>;.'� -_? r Thesys�tei -r a[cesmrrR'iII asindMddal JPEGhSlages asaaopyrdpdetary format drectly access ble I ig3 Ihoutfespg[Irtg tlrg ufyytQ,pMtorest tAe lm sees {:_.IBC Thei � talbaV EYRV.tO Creates pAota ((neap ". ". S f ThesystFm„ �rt IowaVSertO aher.the pdsltinn oElnd Vl am photos In ephoto lineup montage and add Y N k 4::• a .a other 0hbtos:ming tlra8 &drop fdnc[L IOnaBN • . na.+: t.,r .p rnaarm -. r.r. s nd t: Lrrl rsauarox'h »tiA alse ?:drb ;r:,•- rarre "o"Ir ir{t.za l...s{- qa V>< . -r ti" —lit aYat ,r., rr PI ft,. d4r. ...... j'IE- scs, Ja .a ba!e::_e.. 'p- the s ^e e3.r2 r ,per. - ter._ -. ,•h _r. esl _ 'A'_ ____ --- ____ _ r _ '_..___ —_ __._ - - -.— .__ .__ ___.._. .. _ _— .__. This is a standard Odyssey MUgahot capture:.. 38l' .The ryslem must prorde avisualframing re [icule tluncg Lve vidco:apture. �''S. feature 1 '. I This isa standard Odyszey MUg5110l cap( re"s1 I The slaters( must dliplay a pranewof theca dredmage prior to final acrrptancer _._ 5 feature -:; =189:'. The 'syste'mmust ensure consistent image puliliN - I S ISV a11t i a,Cxrvf 10 60 0. 6 dad laRhl ce ad; V. tJ at .d "an lmaad6Lo. N n5.ti 5re.h srd'rlc. �,mhry. 113. I '31r}Iam t4M'Mtr tis*J"� �.x uTik4..',rej Ir .c.s.e s,sh3 addw ty, b Wu ''� n "i M1Y y, -taF I .I4 HaHriVlfEtA �sr3tr�iisill<aidk�atiwatW .¢ __.,�k ��� nr T Images can be accessed from mI 191 T zystemm tpr d flurabnal olthet'rst image show rn the primary rhta entry sc ee wMCh may be tab and other srreens hychcking enlarged by.tl cWng thethyril;n.I aure -. 5 Ine icon. 4 1 Therystemr T7, nosideNw plltlitQto create aselkdon set (gee: ylof b sedo s glesuspecto ic a ._193 specillcse o {databasephysicaland /or demographic datasuchass eye color, hzhcolor, eghp height, as commer}tbrRic .____ _ ,.. 5 e�e a� Thesyit rn ustallo a caVtmed Ce wh .:hh sb rn savcA an she (mace set foh able as aryl nFrd !. Il 194 .wee., Wb>ar an ulttple displays alto cousy 'S I e ns ts�t a�Uag115t�s! aP � t4a ' ilaF�1r1uii11AYagmI264sarM1 u'�Fk'°S' L77� _ 1YLP_ 4•'I}fYJ+wlw N ,�''Y"�4Psas,� s !:'tiSThe t"eisi mustpuder, th_abtgty to post an Imagejti the gpliwdfaruse snottier app(�abo�s_ (Copy /Pastel x5,tr 3.`'�+ ,t- isila� y .' • Imaging sokware must alto am u er dis'plTy eh q ehaator..���.nn gessYM1yp.thellncup,wim t .,. 'R+& @rrf r. Y c• '� A$.` r .;'. chlq&loy separate wledoWO g I SA'a'1 rail 1 !mgv "� —'— rwltlesearchin ca ablllHes to 311ow ds "to' s; �ayatprrl p g P ,, am�e,, NsaaL..,e,uah tatl'(Orrhatlo a simply by'a; •�t�7 ;�. o6' hen fieldand combine data lrnen6f utipetab� 219 ": 11 yn ri must enable user to drag and dropunits to calls or tallstounne longer IFe scope of 00, crolM_, ih r Thsano longer Vero enable users fb' attarh and referencea ynumbefarepoa or files scorcateti, an m ( :�. Cs oryeisansname brfart access to related a16n6 -- 0 IFe cope ofth poled: •� °a �Ilfyiystem mus(accammotlafettie se ofpn mapp ng fo cn eanalysts,w thou[ the needoavle,,th e data - e e,th thirdparty product_ _ _ _ _ _ 0_ On—o 1?,S.rn the scopeofthv proLectl .o edwth KJg ,. The system most allowa user to retold Information concerning the race ode hr city o / persons m s �i .. routine Iraffc stop and any other law einforcismairt act (ties 0 Th s Is no longer in the scope orthis projet{.. t ¢IY.trt L.� 0. This is no longer in the scope of this project + s ;e. The system must preside the atillity to autdmaticaliy c cote a radal prof) g e ord for_ead Iraffc stop: n This u no Longer n [he sea "the, r uiw,' _. COMPUTER AIDED DISPATCH (CAD) _ " r- no CAD system must be capableof functioning either wnh separate call takers and dispatchers, or vith no vy ri gYy 4 dspatchersrecelvng and tlspattMng thecalls _ 0 This is no longertn[REtaf NN pv -. -_- y;. e- Thesystem must provides v ewanlyvers on of the CAD Status screen for users who need to monuor dispatch 'n n m• & ! otl fymg or dee "w tl oataddrr o Th Ict ger In cite (F la t +' `The system must hot allowauser to documentacall foarysqulry. 0 This .n. hngerb the aF.N6 p ZOg ra i i7 �,__ThesVSten most olio aUser to document calfarservtee. __ _ _ T 0. TF rs no longer the sco �fetG ��� iThe syste must allow a u set to logmu ll to le c ails simuhaneously in the calls iable, radio log oKcer4bya crtlent fw ;. "3ables (la fre;IEMS as applicable) and call history table _ _ >X'-? '�E' TFrs Is ro longer 11 the scopeofthis# drsCach system a adrectintrce with the law enforcement management system, h Us, autumaucally generating full in, records for follow up an on - 0 flits is no longer the scope ofNUprole[[fi Thedrspatth systemmust have a direct Interface with the EMS records management v4o' 6eneratirrg (cl nc dent recordb& follow up action 0 This I, no longe In the sm_pe of v Z�i:,.aThe system mus[handle molt pie types of calls, genera[ ng molt pie full n dent reports as well as nmltryle l I, •, ay •.r Z 4;The system musfbllo the dispatcher to see the call takers progress and assign the call loo amt without T �_:.MltlslgfU•Netali takereroute thecall - 0;. This csnolongerinthesc opeofthsproseR__ T7 77-1 7 •Zia —The sys em musty ovrdearcal_ time status d sh tsplaY(or 0upatchers o vng amt status. act eand pending calls_ NS1e h'no l_nger nth smpe'of NLL fd Thesysten Ilow_arser tot s[omire lhr CFD Statozs en inflows and save the Personal r!elult servings, f IT fnve such as 2{ S a id pos do of the windows�t C 1� Textscc �- L olors " y at,',fe itlelifmtnthe sa4rtdaws 7hs is no cirgene th_scope of the project "s xI36 `ylJte fyst ill ,a ipaa ItlCtlatl wp gdmHan options in which . a user can log m at any competer and retain T� his /her coNlguratlon settings; as well as toolbar tiutt0 ns and other system settings. 0- Thuds he longcrm the scope of this t i_� 1~ 212_ Thestatus screen must differentiate between dispatched ii pendirj oalls. • 0_ This is no lonsenn the... pool tits prolea.i -Th system must enahlca userto. de[erm ne pith status calumn'will confrolthe crt order of the call; and 218 loathe surtorder to bechangeddy amlcally. 0.�. Thls Uholongerintlesdopt of this proiI 219 ": 11 yn ri must enable user to drag and dropunits to calls or tallstounne -0 This nolongr mthescnpeorthif ., ih r The system must he capahie of recommending units fordispatch sing at bast the follow ng sort ,ol 's r +3S - Agency of unit - k. - Kind of art n0 _ stet of - e e,th on unit a - 2anc If - �i - Irasm1, if sin Itl cal t ¢IY.trt L.� 0. This is no longer in the scope of this project Vol. -Z 45. Pg. eg__)�7,b The system must enable a user to ari primary and secondary uses to a specific unit _ 0 This is ho to nger In the scope of I hi s project. Toe sys[ ^m,must able to be mnhgured to enable spedpration o (them 'm im number of units to bedspatrhed '222 'outside the agerl area at one time and the maximum number of units to be dispatched outside the .gene's area in a single dlspalcR.'st< - : 0 _ This is no longer In the scope of the project. The system imust pmWdecc, of defining recommended unit plans including �Day 'andtimeofdaypMhbwiitl Type of unit i 223 r a' Unit station +. r 1 Mielmam number alcurti recommend . Special equipment _ MNUnILLnrl :f!umberofoRCtr3M[ecnmmend - ' ,� 0 That isno longer nthe scope ofthis process,' -.ua Thesyste'm'must hr'a- -ivethe�a t�ealst to assign units to shifts 'and todispatch entire shifts, lf needed, while I �allowmgihe'dispatrhei -t'o updste shlk assignments - - ' D This is no longer In the scope of this project l The system most allow a user (dispatcher) th'perfoTiir lemides into names or name descriptions, vehicle license 225 plates, past incidents, and into othertablis; and perform world I person checks, from the ifspatcheis status - screen Th.o s no lunge of his scope of th e prolect. a 226 _ The sy item n t allow for hand) rig and logging Its for towing service(s). _o _. _ c _ _ _ _ target the sic o(ths ra ed _ 0 This Is no log scope project. 222 ltjesy,em must allow for pop,rament of towing am antes from aropdn essi dent table 0 1hs is no longer In the scope ofthis project. I The sptemmust provide the ability to modify calls either fmmthe nil h —r 'sie or from the dispatch status ( 226 so.irl sc reer and all wadspatthery xv.iek the Call to view the mostattent ehang�: __�': �. 0 The rs no lPngenn the scope of this project I The system n ust p ovide far st.tus updates, sod as visit am eel on s�enehomplehon of call, of botR[he call and 229 ep-roing urts.Th the s,,temn e-yarril eachstat usupdate 0 This is do longer m the scope of the proect - ---� -- .e..� --f- I he system most provide for mul[Iple users to slmultaneoosly notl N the same cell red, and upon a user, 230 saving an envy, alen a second user to the changes made blithe first user e, d al'.owi - me secdnd user to In rdr, which change to accept 0 This is singer in the snipe of thsprojecLl lh,. ystemn s provide for the automatic loggi g of dispatch times inthDNadiol-ogandlogtime stamps 231 dr,cc tied w tl m, subsequent full incident report. -i 0 This 6 no longer in the scope of this project. n. Tl yw .... It a al l a user t ha multiple windows open a[ once and be able to shift dynamically between —! 232 Ih l ndows 0 1hs I no long n the of it,,, protect" 233 Thx"s odrn tprovldethe abllryto presetnmers,c. door. themoure ofeall, for unit dopatch,unitarrlvalon- sccue all k.It propl,beir and ensurethot methspat ther iswsuallyalertedda time,e Pros 0 This s no longern the sopeoftlls pro,ect 234 This system his[ allow dispatchers to set timers for a call or . a unip 0 This is no longer in the scope of th s project. the system most pnin de the deficits, pilot' it status and active calls nformat.on and p ide for atomic c 231 son, ofradio la entries to a dedicated t'r Pr _6__. g... _.. .. pin �. _.. t_. _. 0 This is no Ion in scope of this meet., ..._.._ longer _. Pe_. p.l 236 The ryrtem most alertte user, when a rourritch,jalivard a varincelperon old. usa<t alvitodg. _0 .Ths is no la geri the scope ofthis p sect, 237 Yess[tci alerttheusel if the came entered In acmamnn:f121dofa cdil record if an atlas name 0 This is no loner In the scree fthi, project Thesyrt£• ust a0owausert assC additional safety ndcators aboutaperson that describes how safe [is ,. -. 218 _ to appr a ehend the D? so _ _ _0 This u no longer in the scope of this project:_ T1e rte�istaWw. me, able to q're,mid the hderecord d,er, tly Troll me d+natch 1,11111lrg ry.S{ 239 desr I JhM Ofmabon and Ilce se plate putties as a sim Dlc cloon rid 0 This is no longer in the scope of this project. 240 The system must accommodate calls for servicesfor which the agency is not responsible, but wants to beaware '- `bf.for example,.search and rescue calk or animal control not requiring a full ibaderdstePort - 0 that's no lPngef In the scope of theromoct Thesys[e msih Ih ati lily[ ptacall "on hot!' to display at latest me sothat rolls glared on hold me .Z41 ova ahle for real ew later. 0 This is no longer in the scope either project.. 202 Thesysteni roust dhplaylhlnumber ofprevoucajls n.,moa nl na and px,ces e cords, number of address _ alerts, as well. ben tuber oil can records with alerts and /tiro t r:hat .did I's - .�._.:__...0 - This is no longern the scope of this Project its . Pg.-L` �� Tlz .. the" »e„ �td `rsame,tddrea`s urc, and dat' 3't'r `r M$ �`S� u(tNs NO ;a„nThe Mtam....:.. d6 the - In.x §fan sW]o �aMt,rU iMMrtha!' matt t:`ia "..pi .±s - t;,1 J,ad rwaei ws'd'Y+Ith x,.a �n7 qY.l ahIIIN[a cpmpare FnBervAMS isy �� '71b i5 �f�itOmpae fingemd local, State, &redeal - 'h >'" described be Nathe g 252 iu If isault1equ,nns boll Thuuno longer in the of this ean e -7 I The system rtlufC ofrbatlhl rompate the arrest subJects pesonal information (Name DO B, SSN, State ID 7 IDesyrterri alallows an age .c; to defne tfia., data elements that are used fomecord � — ,-„- Or scope ProJect'. - flaisl .. �m r: «. 1"a? jh Ohl ♦... qy, HA gn u t 3; 't'. yVi Y�h.*1.'.1 a i p. M•' 1' Mapd its S a < � y,a4`'t r 0`1Jhuano •: - -. _.__._, longer In the HOpeoflh SPraJect Fr ' 'i 255 T 'lea no (y e hen ana rest,aL; eit ha outAalWng Cb Idocumen §NM wed dorms tl _ Ttl asand df at ewthinl ,. 5 .+.. . 7 .'f3t A...s s. iooes ttse loyeu Ya'akO{s 6ti�esipoi T 0 6ng nthescvpedithb a�xi�s..- 'illme/ jt. d ..� .�a'f?�ij t. tp r!•d aa--SSyy.. '''�v;;]F �sL, - �•'N'.- f ,e•$s2 ;P!,opnat1, 1 C' Thurs ne la_8er fhescoP[a �n7 qY.l ahIIIN[a cpmpare FnBervAMS isy �� '71b i5 �f�itOmpae fingemd local, State, &redeal - 'h >'" described be Nathe g 252 s a n arrest subject's ris agar nst can attomphshed 253 e -7 I The system rtlufC ofrbatlhl rompate the arrest subJects pesonal information (Name DO B, SSN, State ID 7 IDesyrterri alallows an age .c; to defne tfia., data elements that are used fomecord � 'e[ ) to ersting jiebpd Cemrdt withnth sytem.- _ _ _ ___ _ 5 compar son purposes �� Thesystem s(assgn[ea st subJca his /her enstng PID SID, FOP INSnf one or ' mo ealsts witMn the TI. feature sthinJal 1 254 sK[em alrea i -. 5_ hstandard an Manager. 255 T 'lea no (y e hen ana rest,aL; eit ha outAalWng Cb Idocumen §NM wed dorms tl _ Ttl asand df at ewthinl 5 Manager__ 256 System nratl�yanstl then an a estsuh; the utstigiftwirramsto beserveQdunng the BOOFng �- . t v .?M1 ,. �e��; ° Thrss a standard feature +..thin Jal -= .., process. +'^ Manager r al,�yy, I I I s ardpai l+cr r b?SNlgiwieJS'iac••t� MO L" "i }�,,�,.a�� Ga%4 thsr ru ^er wl t, �..+.'• = ?. - >. T'R� 5 'e iYFN*n .Ip,� �. rug' fa,:b�, _ —_ Th.,muniibstassg alall lD {tlmb4t toe arty during b�ooldng. 5. nJad gl' r oedW.�.WrN pa[tMM klrrgprocaY I 9 ,'-- .' - - -- - -- - The sy t m must allow a ser to assn ate one single or may rges witFd rrcn, dub g Lu W rq. 5 This a astan Man ger.ncda dfeamrewdM 260 Thbso e[o -many reldb ansh.p isa ztandair( Th sntrm mus' II ryas ogle )ail l ❑to ntanmult pie forest lD num.ers 5 feature ui_ In Jail Manager TbI5 I3iitilQald pinePSS wI[tlin ld ,.I 1261 r a hrr ntti Ch The 4ft a ulreusertd Mwhet Page is or is not a'Peportable Offense." system _ 5 Manage %•6- _ "I The ensure thhN2Afreststhat aretheresult oFa Re rtable Offense' wlllbe [ orted to[16a d Ys Pd P O srtl tam Kant with ill T%DPS ❑IS dy " P 262 the eforebeassl S 263 - - -�- - -- The system must asingle TOM [v be associated mile., many TRSS - 9_ Odyssey Iii:61vllidt+4lthall T%DPSU15 vI repo�[ng e quire man {s' _J � Thesystem court ens ethat each adtldlonal repdrtible oaRerise associated wttM1[�R SdmeN res:wll be I odyssey rsconpka�a[vnN all T%DPS 015 :'a,N * sslg ed the same TRN and subseq enlly ms lgneE.diBerintseq etial TkS numb�,tr._ - _ 5 repartlrn[re�iiSrglrbeMiy. 265: 65 IDe systemmOSt— IMagratewlth:.the Department bt FUbliC Safety's cive5cansyetemsothat dmame F be_sent to -' cdvsseyprovid¢s s[ahtlard hvescan -- - _ _ DPS as well as Tec.Wed from DIPS. I s S.'- .in[edses for [JlS repotting .., _..A 6g ;•.. )Mar sarnalaypr neon La 283 .`� #N, {s k i generated reports through the sets lob The system nnuostore ahistory of ail generated eportsl " "y, jinn .'yt.. s ',r`.+y: v,5 q e _ - Vol. OdySseY Vrovides standard Ilvescan' Z66 .. The Mtem must identify and record the offiluatng acenry when submtting a reportable offense to DP5 5 interfaces for CIS r1c,,olo, 262 The systemmust becapable ofupdatingan arrest subject's booking record to Include his /her5tste ldentfcaton Odyssey oildnes anaulomated processfor. Number (SID) if one is returned from OPS 5 .updatisp an lRd vldual' ;SlO number Jag Manager pros eiWre (oi entering 258 The system most allow a user to assouate an has to an arrest stibi If the arrest dLd,a presented a m tk rome andira'cl irtg all alas identifiers far each or falsified identity during beeking _. _ 5 arrest sub] es. _ 269 The system must all n a user to combine multiple person record) if a part, ha either r`ent onally r A 'merge feature l a be. unintentionally provided mforma[lon that resulted mmultiple person rtcortls ixsbngf thesaineperso s The abdity to capture Alsplay and update an, ' .270 roan,', phys cal foatures is a standard The systemmust allmvanaurhoraiduser to documen: and update an inmates ph,,d,nfddtdrv,(Hermlm, :(eaturewithiabill M....a,(andfmro,parti scars marks, Intent, weibhtelc) 5 ofazubjeiis mas[eRprpfle). '' The ytedh most 1 o e the bs with the o ption to ass En a lea d c huge and cal or bon, it i, el t he roman ng Odyssey , - to be cart rd nany l; 2]3 da','t, Whet there are uniple rhargev. 5 irektharge3 orderbased anprlonly _. !, 272 ys p ma[ on availahle to the Reneal p blir media, magistrates, Pali a< hill k th- and OpSOe apclC eSa QreN�dlt a1 elute nett Sn rtandartl b'owser5 _ 8 5 standard A[raf - Inm?ftt Mo. Is n pdiFed at any 273 The,ystem di allow thr use, while adding arret /harge informal on, to update personal Information on the Loegl6Ject toses3rtity cans taints assigned inmate az needed '.S •: isiswlfm systemusers. NI UIS Codes can be updated vi thm Jail Zjq Manager as State Laws are updated and /or TI -veaCO rm utt d tsu re th at CIS codes rear alac e.: as St ate to up dated a f /ar ona ^. god . 5 changed. - 275 - - The assignmentpfurrones to cell lncabdns The system must allow the user to assign an inmate to a cell 5 Is a standard feature In jail Manager Odyssey provides the ability to define and i]6 e Mtem must allows user to adds caul on fla, to a.inmates remrA Theca mlS n peg wJl dsplay warn ng assign caution flags and warnings (both text information whenever a user performs activity which affects the iem t. record suitor son system. S and highly Bible Icons) within Jall Mawsec, �'�j'a .j$ana i �,` An i `Tom dry and /or renovea caution flagfranantnmate,rcord Thr Sys'em Cautlon flags <a he assoCiatetl and ntalned th either failings or Varbes A ding capablities can be provded e edRtnllandh for cal remra of all catrtloo fla [sasfaditginWlt snlmmate. _ -_y__5 through SOL oncont.on, tools ` The albwaggw'userto to creates no contactlut(oullonfBg ) whkh wNl warn the use fan Q 2]8 t {att)on- �sY lny dv�lyp�aee thel ate In contabt mtit enotll'r inmate on this list. (eg ��fiWisa �__ Ylfha tkn,ctll docket etc) - - _. L ytt,,wil }k MSa'�dF. 279 nnmarr_ has any<aundnf 'InrditetLm Thesystemmast warn the user if L(WO OCO LI[WII1l each ether) 5. .280 The systemmust pro v de a —anadt trail to document sndtracka use s school tywithlnthesystem 5 Provided through SOL arleacrmy looked ' _ .... ... .. .. Thesystem Nnmthnterfact lth LveScan Sb thR dddd� In 'n ? PtBv1tNtl thm gh Odyssey's lde tlxlvescan l; iB1 fi�tt++ _ �,I system _. . ,... is la`Sr.v•. - .:aNy,S ^. sJ, stem. - 5 ntMioe ovens 282 State m3e'datetl reports are lard dodos part %� .. `.rr *Yy °. ^n .,, ate' / the,' and must allow the user MISM man 'lepvq Wit ,:.,!' }� 5 of Nelait Manager delivery. .., _..A 6g ;•.. )Mar sarnalaypr neon La 283 .`� #N, {s k i generated reports through the sets lob The system nnuostore ahistory of ail generated eportsl " "y, jinn .'yt.. s ',r`.+y: v,5 q e _ - Vol. y , L '''?gra;a�un[aal tlefErpapiw.wiiap a _`nr 153 o.rw .rr n.r ,t., pu ess. Mtrcnewertt' _Y, �7 'rr�tXNrMk�Ane 1��,'' ^.;1t+?i.rr _._... - .yeti .. "'Thr%rystem must aumma[ically cakul ate and dipiny n'nma'et x� lrr^me Jat ^ofbrth to Flagjwenile ^ Thts sartandard feature within lal � 286 mmatcs, 5 btanager. , a,., " 0 v udaeP n, Jai. .�. .pr _ ti t r. ..a t zc [.. r -ti C <.. . I a.. trey, w "L -, Ir r,iorz 4 .. -., r , - Rr¢ ry�.'eattlFx4dxlttYCddJ1 wsY Stl dmpQai tl[, kP'gN[ F51 kne'S^ s [ -c, r. d , '•:.r 5 . -_ x a' 1, 1 _mod SP Cfc inmate I temscan tic desgna[edi5. The syrtem must allow a user to document evidence 5 c Jence,aziey red ' 5 E J Me and property bacbng isa standard .291 the systc:n must al ow a user [o assoc t emduna P a ca e Invas' ga.. or a Park feature In Od"', YTS bl41 .f..o.t .rvf fA ire nvo yiiL�'u , xo vm �.v'w•m s n�� .r.M4t r1..Yb'... ,. x Heels w.a{L "w�a. ilea I F £ I r i� r 2?- s�v .1 cm ^� -.t ae�t�rslC'1�Nesa i fir..oLnlnrsr rrgo.ji `t0 5 COF e r.,[ b.ol. C e J � d9r i. "_all r:b1'a..w.bli I - -n n: . -., :.n .:,ol. r iwSi S'6eesuIL 'Iv la don th lind, 239 it ,ystenmusnllow. user to l oplry a cu story I.,a ton 5 [atiof{ M tttE'ff' a1 to - xkxrl fa.66 nijki*Mw psr�.rw.a wr b'k« .a -m •._. ^r 1 v .- . -.+� .r �, -..,i, -. u.. t r ... n. -a S Pr9[srea tpx4E 300 ' NlproDerty issuetl to the lnma[ec be The system must track County owned property that is issued to inmdtr< 5 ltracked on the pro rty tab BAIL & BON 05 _ 301 TI 1'sastanda dfeat re within tall ❑esystem must be f.hlo ul pt➢ce gbnd Ynds ^ _._.S 1•ta xger. ..._.... x.� 4 - ugrufu4wr, Ash, amuwGe e,yn i %`= Then wpa3{^^Brtrta!Igondpge ¢ yfo ssumgabondiftheagency has exeededth eirbondsman DdsseyproWesautomatedswtrylrit 303 ja6111 m It rittheea}r hfoondwll esult in'the lord being exceeded 5 decks - - _ - ibis is a standard report within Jail 30.1 i e r1111 all, user t..create and hew an authorized bond ageneYlst _ �'. __g ManaCer. _: IAatayftxlnfiluAY mi a uacr ba Wd.h., attend ar d bacY a tundrlar s ciaau; 3 s au -s'..r r ^Thes stenimus[ provldeartiethidforichedulingmmateac tivrees and events ('rdivdualiy and in groups) 0 This feature is not currently available. `. �.i The systemm st notfy a user wh ne attemGtingt schedule an elent forwhlch a schedull gr.nNr:[ex(sts 0 Thls feature snow rremNa'va labe, !system must allows user to modfy the mmatesschedule in or to resolve lheschedulmg rootlet _ ll This featurersrw[curtentNa alable , w'a user Ep to canreldrteschedWe evenls�#;c ,X. J I ...:OY Thlr;fWtu B t ig- k. -- ✓v t . '111 ;y .r '^ 711 Thesyste- inustoMya prespennedparty whenevera schMUleYhas beenptlated, madlfe4 o<<ancelletltJ This.`( iM Currently wNli6le: a,2 „gy3'¢5The,SysYejri;muQTdp yariYandallaf[hese eler5s an4Nltrj.'the'_Hmate's ierorEisNewed .•; * -`" °•?I,..�F. ffn[ute oat turrentlyaveYa6le.: *q;? 41ttTv''. �l�i �'I J� i+ s'� i T ^PT'rWawspa4 _. d Je !S wYs Y1F .• e r d f .. m:. y, . r- t o s, w C" h � P, .e aeiq ar xvxm tlPt ,- t� -_J� ' _. a lei --a• ... _ -. -. '- i MI pd'r •YgEhi' L IPIrY[h rKalWl Limate' «e :[: he i; ..r .,tr.1. n.., r. .n.l Mlrn sacA ffA••Nee¢cigbH AiCafty tc�'" k ...- .(m,tis fth^ nA tY tr r, T o" ,4 le :. aL' -.k �v e1 r.. '. firT.6iNl 4. IIWs` t) ,im h..r r .n t 9N.1 Af -It .F eu[erart - : 4T rL IT t .. . r ..rl ' Dcductium from carnedimc carbe carrledl 320 The 1,lemsh alloI for d•dut IT: s:a . - gotile_ ,. 5 out asneti led . Vol. _ �4� Pg. [ <'��-^ """A. >• •n „ , -"""" -•� .."°' >T:^"` F 1hg7aQ 7: a Caku aSlWt modt?etantr 321T IDesystem sh511 Aa e a prodson for sentence calcutat ons base E an servetl mnsewtrvely attd /or zlrveE �•'•._ aae353�m�th,wlrfat,N'l atlC [meuttenP: si pu� concurzentlYprovs ons is SMIBIICBa: 'i'`ti ck- �8gg:y o-The syathnL' Npv;i usacto Wdacltnmen[to a(mteficD Rrttiv: $f '! ____ -`5'. - ^Thrstsastandard JailTmefeature •y.Qy'.. `: Thesys4miAdll prpvldeamechSnlsm tp convertaitmtencefrowlI sigh ttlme In I thew to Malternative -?' kl -,f a ria �*'.- V^ y4.jalntMCl Prlgr�m Y� -1 '.•Ve. \a ��.�����... �__ —'S .. Jt.,�•N.t_�r���.. he y to m urtha r..'h n_ for logging naisity fo_ r all all ,1 2rf eo Mlw�ad tu(the flgal cl xrr✓p � L _eS _ iHp otlunmnaietnftaicYu; s ebdlstlowciaalclulaaytpetA th 2etfens a Ml elease dare O I vZ _ Yt _. rCa$1 y The Jail Tlme Cal I t of azure pmvfdes a`i x3336 _ mechar"for all ,a gredafrtme Pie system moot have a provsonthatalloves rredit tor time earned prof to iatiiM sentence date St ea netl prior tos ntence RELEASE PROCESS All a .,dea aIrufertrfied ieurg a I -• 33] :. Thg FYStem nisim.aoufya.userywhenSniml is scheduled for release. , 8 _. I The systelP,(ilunal be placed on an Inmate whkh must be sat(Sfled ba/ora s 946 �- «:y. Rbr Mrosre xtry! r!sjr':t -__'YX �! releaseofan lnmatehom the system ___ _fnu%ty -.6 •'�v,� _ a Utllanbdyb4¢m t I 34] 1 - The system psi _anauthm,xtd ser to set pace +offender release notdcation r„ heppN!!(�c coJdbeuea ^'; 5 tobiCkiG Is 4t'V 1 ^��w+111t �s!•r�l - I k..�rMtt gip. I�' I �dll N. ¢r e i ill "� N I ' t 9'd"" ���IJe iT�i t`CiT banae IC ��}jcaA�l �}•, fFa4�rd l,.r. A.r. —... Mr .. ..r -r 1. .•••.l..n n.rs, ' a[t�9fY41F_m 11 b! r••.,.. a iL...�.L�.. ..., SIFICU.R HOUSING AND MOVEMENiEU1fSIFIEA710N Arr e hrmc,,trnent .111 be eq r d t 349 t a`k tl iit��k�a(a ns al mglu`fty te(rateJ wlhihe R11IWMSand automatically uidue lnfor anon eusered at 1' .rY. YM1 A 1 a m ccally c e 9 t o b s d -: Inmateln(ormatlon that is ap file whlch6 :I L wNHWelts nNemtnnap issM Nifhed'ass7fiat�pnOSOCesi:'."=T t:1 YicNMed Nlhmxafah4 prolat.;...1 _— lall Manyds aeiunctbnalyliy ,r � ndudp lalueiu 'y. "b it ass i o r�lgvel vd[h r _ [newse nsalW tse .. as, .)rl, _ c r _ 'MtaNyM!;._d" ,aY-1 INJ ,� 4 t5_,s: � fasslky 352 The sy smm tall .for an 1 _. -] tez .anon of J. ral housirfa e a, ,tlpo of n.P ASl6tem Wstrrt of �IIOM '. my w II be h u 1Irl, m n mr d n, ma, n um en to -al the male hpusl areas+ � 353 !n vtemn ux ,Ilw "[ d nyr IILIu; ,1 hvj, d4,I,h .,lou.i e.1 rd nrlkre-..1 Ho Iry 41m, Canbemgrf/kf baH6, be a 'st ".elll i:'t }° Yp sal }t�fh A: +� 354 Heusingcate atbn a.ditlngtan 6e v Duna! o, - .. .t+`•y_ III, <yuem rnl sl taln hiao Il ous rycatey raaq f _ __ _ praWded throu6fi �Qt rtpmto(fn6 taoKF d! "i E01- r grliC;F yr .t ra Cdgslnai T bewsl4'd44",o4tiRhtsn F bids Wei i.l�tn ai fnrlr as cell dip vi'G al rf. .u�p a. ycci L�ta6.ya Gasal .�, :n urt r, Q'�.pa:fp till c, -' —' -- _ - -- _ - -- - Cells an he individually assigned a - 356 Th a system must allow a user to assoc ate a housing level classification to a Coll classification. 5 dassificatodnsk level, -' iI 1 _. rvn „r,Y M k +af,M.'at rs ±'L L.I: ` a. .... r C.. S. .� r . -:.tl 1 L•I Iii "'L >LJ t iL' L 1 ` •. - S I '!M1 A. a....... 11.4 nrt.9.ri- ' Frsta1'caLL'd ra' —MCP aYtlM6FifuE fAafve. I b T °a. J¢ nrnu. a �. i nu .ra.x..ih a..ou far @ Itlt. in L... t.a' �_sc . R y ut [a,:Gt• rn.�..�. xh.,.l .q.. s rq.c111[wLCS 1. : m ° {eF knXltw,utf iai alc mil Ya3rrw aAS�AG YS .arena. .._ Y. a' +e. - Useis have the ability tooverrlde .he'. 3611 Th syste mus: allu ausert0o err de the housin m mendxlio as ecPssary.,. ,_ 5 rrammendedcell - _— - - 1, 36.1 + F . Ylli r} i t em r' 1 r as T -t l i d t l mg r r ...lo- A .rv, tm ,.d .. .f u.11 tiv .M- 'v was nvrrridden.. Uevelopmnnt is repu'retl which snot P 362 lheryetrpmmustpromde an automated means afnotifymg pre' deflned party that the no using remmmendatlon 0• Indudotl intM1esmpe of thus h is nt T1iP JdiI Rest in and Call Capacity dial og ,f, 363 OF, pI, in ,t pro den l0 rmacmn on a.mla b e Le.., ar.otrl'.Ic r11 5 provide t his information to end u II A40 V r i s. 'It�iy il�efeiu�ei$ »swibs as;aae;M: x..r a.i_ii�s t` niu3r 14t 4d r�rrra� 1T xy[•n+elw: r�matr_ °L_ m ah - =:3i UG rs_io-^.ne'4 ll- I r ✓� ua b"6 ^a 'b " ,� r`' es tipssey pp a �isrricFlAP tht ..� _,a'.• �, .;u, ,,�The;ystetp:�jditStui$t2(n fiktafi„ii"Iro7dfdU d ' 3teis�.a �E ,�xd5`"s�t�,...., „"��.L .t r,�`:2$3�,'�mdardl'ihtpeWrta.� �ir''§L1 3e0 the system must pro ode an audit trail forthe inmates rnbvementact vrty Jheaudit tail Mgt 414�ode the -1. the InrnateiracklMi mid Movement _ location, tlmestampiNout, and the user. 5 features pravide this level of detail V ,�* CC M� .��'iP'x'fi? esystem.m ' '�S plbdw'aM4 u �a4f ai h dc iN}.e.r� aMp(Iling ptesfe d: r inmdte� shmSFKI eea , ?q agMGla ` -, �>F,d,:;.,y"Ihislszita Uard featM`e to lag Manager. "�J Mrs aza ma ➢Y ekkdG-(yJ iS 6. bW.ii3'ef'eq�i 'sift enm`ata� nd r riummbi�`esd`�# ,sK*, .+i5! t rhd ;r� ,�.... c,.}it 3tsl yr xk s y {(tp�f'yshmsiia es fem;displa d [N afa atihed, lg5aq gpen ,r, ;equeited Qjtein`d't spanJ: „Ra'r Po to B+�M currpmFj evaueq .`wbJi� MEDICAL a.0 A , frta�a., t. �` - LaR ". n= I 1.:, _ I .. r, I 1,.,,.. r ':, .. - -. -,. !��.y�� �.t,.,�•��,6nnr3j Yav�.�y, _ _. erratkxr, libw�tar thex4+4nY'I azr! "thew�snr r. Tn- *A ;�� a aarrad�a+eksill'Y{�Rr�: `TheWbMifiidv Sbvde3v 409 Ibeco{yipletA'aSP + cs r<he'Nmxi�egCr.� ID systcmna,..11ol. the user to complete the State Mbndated Suede Screening: "natrai4ad be 410 v:. cw4ddl:al.+c a,e x�-Iry The syst e in sha l l a 11 ow In r mltple medal gaeston naives 5 ueeled and ob6[eo as heedetl desig' .bey All The s stem shall ha a y proufsl to lnd2xean dfo a fedcal tcht be perfas ed 5 5oc ated Uany mate.:.,, ' i ? ,y� *� nrAlil�4'1�m�iMl�bcagq��� a�: r q-# lktlad oei 4t7 3 • �,I�.L,� f,' I��,,,pp a"''. ',� sP+r.Trs s,H FM.IdeA (ni i♦_.at,lrl sh k ♦,.ail?"m_H..�±' .. _ on ,:?".d:� pnilxc 1. ' 433 __� ;•, 1�L..4 .tit as i+ kfT.�i.� c __ h1Ubk _ rydeflued flags can bece.ud j ihe sysrem'mu lallowayser to Set�tsidmere vnE:hpry WW 'a µ ,aa plroose. t� � INCep.d,• �r. 5 i ;t Wf 414 ih system inusfallowauze{ Achate theltlh, watch[ to"perrormed(eal[allof wlthdrawai, drug <x U�at -'N �6e1a�351grieESpecife �yy the awal; head Njury'a(ae'p wyrtehjmeal watth as iry watch,.ec ) ___.__ _ ��,37 „(2nfpt1tlo7a as nTed.;•� : -�"�! a_. M . 41 i .. ..... ....... „ ". tAe.FypPt TtiY cv. Jt: -. ="' m�� '�4+A[" +'ilS�'►A�`"3rYYkilar'ti� ad�e� - ':° _ '.. +h„I Ji__ 2 '°���ri .,�r irt*ralnl ♦e�rw %{�f(�n .__. - ' ._..�.� .1 f.. ,li , !. i.�_� .... r.,a:r.:. .. .:.:. in. i{ v .�. ♦. 1. � � ( -..._ a... t ax,.:. •. I '..a !tea n ' :♦Irtv,... r! .. n I: rz, ..:510- .. +nA =rack[ ra €a un -4- hra srl _.... F'y.vS_t 1 dnpns+d rrp r d+p _ °'7,•^; ,�,g .T!Pan'^' i An isRlahon tlaa can be assodbtedwt art' 426 The system must have He abliry to flag an inmate who repores tsoiat on precuutioos. 5 Inmate as noedetl. :y - - Assoc ated Isola ausru'q `QT ° Thesntem must have the ab lny to'unn dotailthc type of rsoldtionpreeautions ihatmcrt be observed. 6 noted as pa "r�'o�t p �� „. ,. wm,v quit ple solat iprecau ions can he rwtedr y4zes'The system mus hale the ebill to track antlds lay more tbary ne`isolanon precaution permmate. 5_ for each Inmate -" ,,,.^"— a q Mill�jf vs�e rtl ee taalililty T a' vehp pres k ad ' waliawnmedcatlons,as case ,. aaa +• t 0" Thi featumis iro renth'aviilabl "`zc'� C,Al tmmfiSt'4gw`'ibldib` ve `t'E.i ;µ pis feature is not carredS�yavSlable ,","v.' .m.... E".. yste haj�'ue he`�atiAltq'[o tfac moreMan`�aF,me n7a�ppr'yat"ilnnia - 9i'K`(eaNre is noFCU's"$nit`p'rii�jblet` - n "g98'.;:I'Thdisys[e slid [rg2ordntedi Psov Lw. ';'t�iem,'sis`e ,a py:'rpa "tS� s d u.�x`s! et a Nre - istat^rre tlaa Vol. �..RT 3mi G'a•m a #then ^: aq then �Ir C..- sda`<tl lx yy fGlDel 1 air _aa Cta u r t.f :il.{b.s re.'sel 1[ erA ttial1. - to ,uhf Elin. nm.,. ' •' +,+{ '�jfseub "I ,: PsichDloB Calwalxh paescan be asflepfdvN` a IQ MAfae arch to be _pl aced on an nMate. 5 an inmate as neetled... '' Adddoiial watch lia8s can be' aWprdha 3e s- -- The sysl pT jaeg a 3N and tack more the n one JJNCry }�t .%ji.. ffpriMlerecord h't, ac — _ —_ }ha NalBih4l�leM Bto be perfo med ji.e. sutr der sk emoilonaJWMfa scan be assignedspeofc j a.ts -.T no red,l= ePla'atcA meal wateactMly`'watch, etc dedg des nations 450 Th system shat mticale thel. Nal of lh watch to be I, a random, mealtimes, every 15m rtes, '' In:ervali an be delnetlforsPeWj a tyyescf diL T*6bsjandard! tt mali[yl 4a etc 1 5 'watch actin[ es. �: s —� rail CSft[.a2 and pmcessl g sastandard OdysztY• Y "5Ifeaturc.'. - judgment has been renderedbY thecourt. ri:. '` rL.rerr.�[SCd;)rh. eytgl(-dl rl ^.r.. r 4ylrtr e[rr c t .. _ 4S(, �f M-rpni..rl Sr. imld Fir eh ill r[etl a.[rl'. w.!\ .,I.ru f.. r. r , r[.Y. in11. J :`S•. 6a11.Yo✓' _ 2 ,to t a0, alien inmate's accord ind to any psychological cautions that may JaIIMasinjerp a �ihlYNbd�e mf e The systemmust allow a n f ' a52 be o(wncern fo oFf c safety,-- Mc,_xKiu IarMfatany numberof aP Tags .__ t ks.'p: 3...11 tie. 'r{F rser riot �. I. The system mW(aIDW dUSCf to apply prCwOUSI time served lPlinf to and during the t llllm WafdS an lmmates fd� r 453 Imed Alimedrealdenta1. and psychological information gathered on an Inmate must become apart of Me Inmates ral remmis _ lab fdylyer �(or6 apd tra5ki au related pspvitles l�ehtsroles. � _ —� -_ [)J u � rfws rr Ke r. Y 1 n•I �, Ivt Mf;lHh tat WldS.[eicd d!a -- Aw�TS{paa'.. lea aM0!aellalLyilar-haIaNSnYa MynlalaA,laBryCa��I. �IrA . r'syPSt2[aAe,y4yU,Irc a tlop� y. ¢Nnr T si^I.,s�. -,J ids' : T° 's.iz`;d 3'dkl hlVdd' �4. All inmate medical lnfotination sse'cureA -1 IF 055 The system must maintain the confiden[ality of ail medical, dental and psychological inmate information (The through usermaintainedsecuntyrights and '. I -1-mm ri FO HIPaaarmm,linnei, 5 roots'... 46e 5cry tlmClYPei wdbm the syRem may lncludo, but shall not be limited to: gegular Straight, Regular wok hdea�u� Vlar Pa in e[e f tea„ u ��_ ; y; 5 !1x11 T1 econfgwxtinn is use deb able c } Vol. _/J� , r- y. 02 #9 Y�Ia i I I }�t .%ji.. +s7 4 y y�y n+ `- ac 'S/MFa'n_.m* e. .rna[P ih(IC i' II.IX rr {4{,.S [a}p.ridaJ alY ULIT13 y.`d a..].. ti Wt :YVP�a ®^T'�PI -.MV ill.F esystem must allow surer JOe t r Judgment received fioma court, which will rotate a serve timeThelall .y O+�I �, m B Jima OOOkrng Ilnfom G must ind debt of be limited to dates and times to serve, cause number /court a d Time feature in OdysseyJNl Managerpro des auto(nlpn-0e apai�t� W✓.'X rise lnformaban) -_ _ 5 Jail sentences Tie' la ! sy[ 1�,1 Wng wlli he genemtetl hen aPefsonb gl to serve his /he '. {�'shcn diL T*6bsjandard! tt mali[yl 4a {fat• . - ,+,.:4 , a"Resl t.: �N Sa• /store :': —� 170'yf system must_I wa bookll B," edwh na n a_tebondso tofjail pdo t the trial or once �.,g,S? and pmcessl g sastandard OdysztY• Y "5Ifeaturc.'. - judgment has been renderedbY thecourt. ri:. '` I hrsNawrtvYf Yt rt.i'iY a.t.31tiitly 0 3S mwn 111 an L on: .11, I'yl" rd I lor athal 3hv M-rpni..rl Sr. imld Fir eh ill r[etl a.[rl'. w.!\ .,I.ru f.. r. r , r[.Y. in11. J :`S•. 6a11.Yo✓' n'f Iha:.rt __cJ eM xli§ .r .ri F n I eeG n._rlL.— l+f 1. a I -:In e(.L I. r tlt 1:ti.rlf. + 54r[perc 1. -m > -. L a n —. ii r _::m r a. x.e�. t .a♦ ec-arl d,-r.i -4 n.I, r.' SC SC.I[L`GltiS :1.. N:.:ffd I:tP••I t: ^<S{!'!^7 t ks.'p: 3...11 tie. 'r{F rser riot �. I. The system mW(aIDW dUSCf to apply prCwOUSI time served lPlinf to and during the t llllm WafdS an lmmates fd� —f ,..' ^li a62 sentence: 5 ih usastandadlad Timdfea[um L�fi3 The system must allow serve time categories to be sIfed by We _ __. _5 —Jail - Time con0 itan, met definable 46e 5cry tlmClYPei wdbm the syRem may lncludo, but shall not be limited to: gegular Straight, Regular wok hdea�u� Vlar Pa in e[e f tea„ u ��_ ; y; 5 !1x11 T1 econfgwxtinn is use deb able c } Vol. _/J� , r- y. 02 #9 Thesystm`muiiallow a usertoretablsh, and modify acceptable work releaseprogiamschedules(eg; an I 467 ornate maybe allowed t work during the day from 730 AM unt114.30PM and return to the jail facility. Other This would be accomplished through L morales in be le[uptoonlyseryetlmeonweek ends) 5• Odyssey's nc. ,. 460 ]The" ea[le new aili fecord ftir minmat u rts{artln 4fa woiklelease program, e syste ^� 1 ng 9 W a P B -- M.n.,andartl fUnRmnalityGlall 5_Mana ec _� _ B �. _.. itt 3ytbElttlt,.af4nwa 3asln htv alteYmnaES<1YRatFta�Vy7�11Ib bMIWe`P(f,Hlpd�lndtlre7q�t,3-" a5_. ^rC�r1PSPlla r, e• "• ^• <x'Mdtl�mONlNmfrSMi Wmdat� �Y faldaid bit aem�141yehdMMfolt�a ._ _ : aaa t } i eta- h this Mjbf'IMttkltl.r•'i7 r 14nM I.,.Fa ki�tlrlYa purer FS M +Fir# 4ry f i /4p4sfte3 4 O�tl th .. .x fr}` !g �t/F14Tg1 r` yarypUCdi'% n.x "_V !n� #[' ` ^47iFV Syrtem mustriotifyapodetrmined group of users whenever a Work Release Inmate is out ofthe facility for Thhwpuldbeaaamrytlshed though I more than the time sper(ied within the system — _— 5• Odysser lthlabial{t�etw d�lmhatesfuncton „^ 1 . —.._. - - `R�iT 4 • xISY -. Mte�tilllt (nia�Lae�dJai� 1 '� -�ii4: "a 'S'iF��id ^3 ,i� l�e ���-` ;p . 'S-� arl,tli Jri r�1°�' � 4�..• {I �1 fly �r-.x ER r: �t �.` Ci:;lmmKe :eel._., cgrsris U.W - Vol. Ny, iW'`+ ei hate the ab�li(K to'dnalb commtua pankjpejlon �brsed on art mmk }s curtenptlisnpMSry Le h�NOte; 75n 6e Pu Eummf u =y1 MI S. " " °+. i'�.e'. i1loWam delfZ7a uMW K 't!'brda +"'%5"` Vol. a;71,5� pg. ? g'.,:�. 3�it'lii �ck bF s n,_ Intll ent� e'dro yaates' f n pn'�y_ ?'iL tr�&P,���?2'(trackeC as�neede�d� e i +f .l},,. ,�i{ Sdectbno rmlmnate Mre'pr_ rn4,ryy�mrrft `aGW ht'�W sem'earN lactrielninaTes only)w by entering r' ?� 1�/'.Lj';- C42 OEM W .`iC .!I, l JP .at ♦1"r'F -, "'tb4 inmate ti(kaNgMUrnber orE3olnn {nurnhe e' L�V �*' .ra, yt'- ' ^M+ 4 s75- ksastz tlatd feature In Jtll Ma a{ s�q n E V � I I yu V&slJJFa�llly T"'4. i p: `4sg If p R�!t jtl, TPA �,uL %Yr rV.naLuLJry FU ae lYn6lfltt.FL ul�f E.tifr.w CUrt11"h{LL.L rX.LC..Ifltu SA'ZSlel L4s,�JG'sa' . .455 The system must have the ability to produce order reports and product sage reports- y� }-a ., qn trn� �'i? Ujitsbrd�M /HITSh GI Ia�MaM {tt =` 5W Thes stem must have [he abi0 [o yp _ut[... 'Sd' c .+.,f _ _tgi�,,,. _. v _ N produce commissa rod 'ASb f a X 5 ThuUa n ar ( roN Jill Is anaaer, 501 * The system must havetlie ability to produce inmate commissary history reports 5 Thsrsastandard tealuremJall Manage 1000 a. �. _ The system mist have the ablliN to prbduce prder,payment reports_ i 5 ThYS lsastandartl feature in rail Manager 503 The system mus[hrstoncally keep all orders fora spen(ed perwd Pfbme. Financial records must be permanently maln[ametl 5 Th ssas[a.nAadfeffiure in Jail Manager. 5� The system must be able toasso:o" taxes vnth commissary items 5 Tnls is ast,.Td dfe.nurelnlailVanage- ulu tbeable tocalcate t- h ecoso _ /x odds sold from som sa ry a i_nv. e_ ntor y pr -rs flurinee 5 - - - 'h vsaztanda d(aturein JailManaGrr �1 -l�I EJ `M t�aiCC Iti PP 6]IefiLLlh [f4[I Pl FR2 etiW b1.0 IR{aC l I s =dr. ^rP^arl ba€v,r kFf tlu.r .r :sniff trr ..r rnlb.. y -.l yn.a,4vnt ltl .nlv rn.:rkin ad INMATE ACCOUNTING aT l�'kad; art rI M I ^yw a t I "iiatIIII 9'� 9y ,rt' jl " +n;lll PPI rb. it amsibarwl afrardlakrfO;- ` -da"`f it --.:'x t -'it 1a -r:ddl . . 'it i, •rrs t- a in it Ir „„'IPY,11 tl TIss. enIjiI II 4G r hi M1 s4s9�1 #kk R fl t G-Ei as � 509 r u: F: u: 71d, system all 1,, aproces that t x Ir. ,nd al's acceunt b9 -saa5ontr C -e. t d [ L uvra a .y sn9 v m 7 t cL C dkd' f a A r r¢: a., J,`"a Wisner, er, bier mp du. al rr.ra Transaction Iymes are Fully conOgurable n -' 5 Jail Manager - _ 115Fpn� fa're53iMNIp *h w�caw ratrl.z[i "1 ...rr G: MIP, r[A7.la 4�� 1SlaataF ' v+s ssgi[pnrr un Geru wrnu¢e teluaaid " ' �a .513. syst, . sit n aE11J; ,I C,rh „_t na_t[vll _ nn t' 0 nisi. M t, Jr r,r r.- r TLt r. -r4 — ... ..F. av ,:: rr ,- F 515 The s /,1r, must n ... rpc,r,rand rate, a- ..ovnt to go mm•heneva[se 11 Its o a standard`eleure nlall Mnr,er 'IQ ,,. -r w rt, sL It me -. Ir =r r..r us. ..., _ urrYt 4 -'.1a krr rr -. `ptl vrY.rt: i. [: Sp %FJi Vol. to the tc-yl�m—oun_uai encum� — lc�es�a 11 A - .—_..l 77 an V, _IP, balance f,.. SIB Pro, the PLILC money abc,e_Ihe ncg,bve Wan,, n O!,,We). Th >rystem shall liavetheatillit yfp bo'k all inmatn money deposit, and releases by inchnidual bringtn,of j _%jind 1hdt,.,h am I 519 5 �t�:Opf I 'e"ivilng money captiure a v'Ws _('..itV"& �.!.S.cgp�er t��r.'We Q, Con Eledonfit)1lignW `M= �MMPtli b _21 I, heje�e 1, no _!pt process njp�',Olrd) of a f. 4 the Prod 4 5�� itm 1. Tlhes �Wm Shall have the t.,.,jode-c.p1..od 5iP at .... �wqig'tal aotholra'b.'l 52 GENERAL FINANCIAL Y pa s- all j M E M i'm x" -�tg §A st-'r See "l 's C.- .- ..�,.. ..... — ,. .,.,._ -r_— , _- -- 3.b3f ..ThesYS_em mus�de levels ofJQnttd'Yor;remnc nvtatements. .j�n `"- .�"tYC';"4r�' ( _5_ � � itisyatern haitistlaiiiaindielevels of obi lfor ilia tAecks < -- 5 - - $9#.Thesystemtndst p "roNde levals`o"Yrontrol k[vWtlliig ieteiP[s. :' ':: `. " 5 - - E Lt$�Thelyitem.' pola6r3JserW tiadidstearerelpt _wid,ourfinsurci at transactba_ __- T ,`SdjhS TheFYSCeifi'Inint Prtnt detiiled ltemlaed recelptsi..' __ _ I The systemM u'sipra unlWe`seWenttal- Nuititix to eachrecelpt..` 5 5 - ;x$Therecelpt liidstltleutlfy theofr2e fAVllkh'inF[e2eip[rias printed. 'So '.The recelpFmust identify tliethe6ithat eeneratedthe4ec`elpt ":`T Y t The zYiteriifneftalloyia user, to BeeSratea dally depos'tr rt: , ',..• 5 '.. z •Sij'.^7 SThe system mJst be ableto create a rerlelp[- n l °isa9e8fIT r Am it lsPslzw{ aga:, A. Hmav'K rerYsliatiPdavlM Pa >:st tr arw�tnr tneur nar r. #adrrn ,d M IdidFtrasvP ktd "a't'�k II Bari #'1VS1,y,}Ihci y�f�weaBr59aiafilr 8l dt'pY �Rrdria41a4 rxWee, __ _ _ ,..� PpF ' ',': ,. te r— ,..__.__ . .— —7—_< .._.__ _ _... _ E� ^'Sa9 i'cTiesYStem.mnsi a8owauserta gMeate itemuetl fmanthfrepdrtstiy tlate rarrge.? � �r ^S?'y�,�Y, 5' 5 . r the5e87stry funds �IIa InVlSted $- _Thesys[em .taSowuser s _e. Oe nen- NVeild resrstryfundi. *.A�MrWaIIM t�l�M_Eifjlsl�'tt'f fafs4s Eeq:nattMk[d 4P BYthdrtt � .. �� ,... r jlae fiP�, FJYtirLSa`9e4 hdarts' °at5;cwnc»,.s ,5:al,St; a" !. 553 -- TI e system must be able [n calculate bat s of i'nte t be ng acco nb based on the a ler(a entered_ ___5'_ _ ___ _ _ _ _ SSa fhe system must Ilow userm mnareWrt of current nominveztcd antl,o ,vested •eg Mf4ntls keparately for igven dateas well as for .v,. perand. 5 j system must allow auser to set upa parameter n the registry/tr uslaccount tested, a Il bendtifietl when f��T555- — _The ac ase s d slsosed tnat involves req zM funds 5 -SAO -ZISe SYStnIn ITr8Y VrltrNkfy ills awM[Ity[M dkaseGRlLrdslrein LL *areBaG]...n.'T[le a. amY'eH ttd +I rr .. �,. F ♦ "t -,� „M1,,,� 'I' �IadrIaMaotl _IYjIW�(Yr .aaihMey ' ro • fTM4R _ 1� 5 �---- c. t55T, "Lr711e "ty3tenlm zt alldw Tner;ro-"ma'F drseitientslvdRn.rz /Fd- th`tltYSO bytA` � e., °sue +a awl '_ ?__.. -__ 5e�8�1.r: Thesysterri md5[illdw usit W jene'fa[ecAedks.wlien miNnB i:drsbursemeht. '.' ; "., 5 ..;. -- +,9- sYUei 3�bfavlddlevek`fifrAl rblkrhsvlilSChetkw,4,, 1 359 S' The !m m ::v ' "'7fie Syst "ni albW SeleHuseit.t 3ke'carreNOn's. fid, tls Oli Ne '"' -- _� — - - - -- - -- 8„ "The Mef6:M tkW an aut8e rrimrdo tnnsac�i�b?nsy, l (n not Lky65.V'inamlJ TIIiS tlr3 O fprmz`lobep .1ted of Ihl tlab t er f $ IHII 'S •. � ti ' � All m a ve ass acted with the ase are 4 563 it esystem must allawfNandol remrdsMbe Imaged ntfe Pey,utrySubsY.an apart from the systems nnrnal i. stored on the documents rob with, The case �y;`�'scanning system..___ - _ _ '2 record py ,�,; *iTlle sysinrl nits albw3 userto reconcile bankstatements - _ _ _ � - -- -% e �.,,.b65.:, , 'The syteM.jq ltelevds o /controlfm retbntll pCbanFsca[ements BAIL BOND FINANCIALS :. 566 alld r m must .11o Systewue to add ball bondfunds under apartic tar person in the Criminal rutryrem.- 5 ^s a. o, Thesystem�rrmdsl allow met to assgnppl( bond Pontls toe particularcause numher wh" en appoptlate.._ 5 __� Vol. v'�17 Pg. J ThesystenT7pa4 al- bw use to rig bail bend fu tlsf ra given date as well as for a given 1 s 1 — -- p5fdr .Thegitem! tilt Ibw -user Pp makelil{burseben[s J.htn ordeied to dosd6y khe lodge ' i..:. +5 .a'sY471 ,`- Thetystem;inuit PrdNde lereb dlc`oh[id krlSuYieshHkz. .. .^ ,t�;�t ,._ 5 :.. , ,.. ____ ..572 S" ^The 4Tin"usi ellew sekct leeO to rliike7nrrec lions and Gbldsta the BSil'Bind Subs 5 g,VW The'syste" rya adi'Itrecorddail traisaRlons, wrreccians and vdds BnEludni Out 1 IteV td tier »,�T.n". -ydy alt,Ska _!t y i"'tIM'sDu' at✓fin[ _ � S7 / ^ua. 4aYaie allo�Atp frorei,,,_o�ll' '„" `e ataterrl��tF•,.::,,. ?- 7""?+`'t° - --- '---5 - -- _. -'-. s Pi O'1Y+�ThFs�aCe��ast� Se1�•entr reports identifying panes who have minsed payment dead) net rf5Y,°•S showlhg ScnJe CSplar _ nawf n[s..fi 1. }76Y .+�aIidaixr�Jant 4'44:n4make i PsomedW ,... :•: _ '.:5 - .- -- -r-� -r - -� - - *' — - --- --- - --� �l77g. ThesysteT. albwa:usH,ro adda 4rans`acdort Fne Arieali ", "- ...;a- • �,Y�SSL�aTPPW aY5H�t0 MaPd'/Illltlt•4rlCEIPit Wilfl t(nd'dte tll@pa'/mClll datQ.- pdymCn[Jmpuri 1 r -.. 'r -' -a, p mentmet5wp,9id Da5son maklFg the Payment System ust all.a ter to generate a fepoltwith monetary valu fP((aQlia PfO FYIl3 [YIIKild dYnllg`i ��'`¢ss' _ ".:;This' hm Wtahi ensure that theriiiiii iwill lddicate t I transaction fe e as wellasthI payment _5 t +'lliery_atFmA)_tiitifldviS YSerta ayd apded" otiropayment records S ' ' y. s tatbWa i�ro teaMPMkrtg 't 'which y�Wa/n�1Il be mailed to parties whoh e �'},"„M»�.rl�+s'i's'ft, � -�fi� •m'��;'_,.. f4i: +tiK' ' ml5�it�C� 4aeidlpl'�e .,r :?'9YM'�'7�i^^C. ✓:� .___. _::.5 _.�_.� _. _ , s._�m„the'Olstrktand ',_5 _, T�Ise e m nbwau5et'ed'fiPkarest ebni �_C�i 4oun attomeysoffces ._ .aa,SgS�`.i <e em ensWeiliat dsyinen4 areas`sbii3teg ro: Pert 'h: '.+ } -✓. i4 _ :. s R; a „The system "biri peiaontd ave id'ultidlepaymentplarm. 4� ,� 71Je iyster);IKldstihlPaylaYief;ro pfbdtiae PayRlCn[plans(V.cim shall be paid firs.; then cmirtcosts, the la?� v�tettP`mey7e'ealrcJ a ,1`;.t6,. ,. 5 • rl1 .nae TlleiysieinttcYic�..' p'rov( de af{wi6lf opjlPn which iv ll record inrtances where payment-lansare terminal d"or 'iS�•,g -- r,tn sureesifi�payofl �(lhep'arty ati [g1lC tlHl2ied or indigent.) )._ 5 - -_ 567 ^st .`The "systdrrtayiiise aQaw a.usen- ehtenan`affMayt p[indlgepi ;on'a ar StldPiVauierrottMfd CilntYini Setvlcei o1lfi;a5i cnt oCtio �9 J- ���..�__._..�J���_�....�.:� — -- - -- —, -,Jp a is incarcerated. .'S t u• Theswern mostallowa user to ii an anticipated relcise date'ifor an mcarceratetl pa ry)so that item nder 590 �' a r,. may be setup to notHy the user [op rsue pay aga ' - Si2r "i•'. 'e'sQstiiu'.ys[91bv ✓ ivser tp p"d&(yYeAiiyatemw e'11e61ihtWe chanjesboainplel r�.. 5• : i:;.. ._. �9T , ?-'` ♦. ;.4550 ii.7lie syste''m - ^albw� eu'i'e go ePCra'te a'iepdrf showlhg ScnJe CSplar _ nawf n[s..fi 1. — gti5,�t s545.daThe .... >'4s 'iystem htyit allow•_auseytP genen[e'a:repor[fidwingTaplasFrd Fne Arieali ", "- ...;a- ,. ✓s' r -.. 'r -' System ust all.a ter to generate a fepoltwith monetary valu fP((aQlia PfO FYIl3 [YIIKild dYnllg`i ��'`¢ss' ':,� � ,t, =1 "~M1SPecifletl time Pe lod -�fi� •m'��;'_,.. �s.NS•a:adYiT�`'�r�..%K`.1 Vol P g. CASES CRIMINAL S t r uba a�u er�R ment the meNatlb whichacase was( iha[ed [riminalro om ..� 'Pat�t ti1'-kyY x���^� a' < ���� •`t _`-f did s s "`. %y e M era[!i ,f(WdRamn CfIYOrthe v�aziant oGri.3tlGR .a Nrwrrw leda .•�5'<�' „.J .!:��,.,si{ s Thesyrtem dust allow theuw[t6. enter a Pro"ba'blefauseAffid3Vjt {St�a P& ._ .. . rtdrSt +(ierN '3The$t5F to her tlyFus Rtd#xeRtor'rel =ti the PC Aflldault^,.� �^ �. �3 - i 'rw' r4" `W -'' rvw�. �t es}i[ "m aRas'ehe dse;toYae4pia` n4wEl [ c ;tlie'ofhetler enElY7nja L- ,. 7:77- �' �C's1`u Pr r rl i A.yf a.G `:svyf'�.L"x "ta i A t F 'v • x'..•±a 4 eq =:�ihe }'rsteon' .but nMrc4�e�1 didw m'Sei euel cemn.nen 9eahentssdtn�(: _' - he .YrS 'at _. �-"s ?F+r r ,.;.�. ! . �wp>p ;' i6I igstemru provldcelec[roniL nat ficatmns tfiita warrant needs to be recalleda aresulc of sRStbtes of T uFiw"A+'"Rmlkatbns ,.. .."� 5 �•M' ; #1 �� +:, \'�9�.. ew: ..� 'Pat�t ti1'-kyY is s •`t _`-f did s s "`. %y e M era[!i ,f(WdRamn CfIYOrthe v�aziant oGri.3tlGR .a Nrwrrw leda .•�5'<�' „.J .!:��,.,si{ s within the systen _ rtdrSt +(ierN uit+Id 6 . ,rYe'malnly [ ,:,,, z y.x rah ,A: rr Ai.t .,a un'ee twoking court case filing, , 6{t :P»s'flk sYZtefRkn , enformaiulerequlfingpfr3b 'ri:Ve[if¢alien7fipntdSis�gning a.Ch9Yeblsl - �' �C's1`u Pr r rl i A.yf a.G `:svyf'�.L"x "ta i A t F 'v • x'..•±a 4 eq =:�ihe }'rsteon' .but nMrc4�e�1 didw m'Sei euel cemn.nen 9eahentssdtn�(: _' - he .YrS 'at _. �-"s ?F+r r ,.;.�. ! . �wp>p ;' i6I igstemru provldcelec[roniL nat ficatmns tfiita warrant needs to be recalleda aresulc of sRStbtes of T uFiw"A+'"Rmlkatbns ,.. .."� 5 �•M' ; #1 �� +:, \'�9�.. ew: Fo�. �i� Pg. f 2 %Thesysre ro mml mnlyallcw PCA ida is to become Pubicn(orrtatinn rM,tm, .,.rrnthar bccn served k !, `'GY620 �5.._ The system mus[allowauser lPddglstra[elt ew PC gffdavns fromb[her Courts within the systen _ - e, r T l�z rteY m�rss -ag w the o0tion for ar,es to lade de pnd/or modified W nn twoking court case filing, .w�<aeRVf ulbn ,a el 4d .'r, it ,£#'a 6{t :P»s'flk sYZtefRkn , enformaiulerequlfingpfr3b 'ri:Ve[if¢alien7fipntdSis�gning a.Ch9Yeblsl - s - > rt� •,�:,�:�y,,;.«„ ^.- y}te (yorce9PR sleslfn:atlon by IMeH EalQ,dl I'114'tk <y ai4. C '� °�ir4>w itls QroNded by OPg and LSdu M gTuess s _ —t. iy syater�' NIp,xfo' 1iIN l D icunf I, h, ,: P.a l�!!i ' 4kt office and IAOntyJt m pffial'inlrpl pazJter etflittps r[hlix7�/ .ia.5 fia;- _ Fo�. �i� Pg. f jw estat Stn"'ger h1h; r- t oanm bZ62 - P51MC6 ngeNecharges. input (paragraphs 00 scppc�qirg tlocumentat on on the dens on 5 the, h — �qtO,j�.,Ippihe�khu e arrest i0kWja V awt !TT I ST � L The D;e system must allow the user (prosecutor) to associate the hooking in f.rn.t6n,THN/TRS ,,PlD,S CN iNurrue, i'NW Mg his r Vill A 2E imam 21 21CUMM"A WWm—P7W',-W—t,—ffiW � abl tin 14 1 L�nijxsm7s;�� . E�t. L. t d with -E M y;,h.839„ Thesystfinmustr+equfre an offense PEI,The System enables user [o PerPorm fJtS repo t`KpS`/afl0ijp B �ifP!?Sms llaf .. n.. ,�.g��. 7*. 't. f.� a *s1 �y to Cb the came as" nob[ l ;but t ch is Vol. � pg. to Cb the came as" nob[ l Vol. � pg. ----------------------- �va userto update the Case's tatpST. ncl,,artd the Wim npWFlheG,,,dluV elects t, able Igplip'thiCase OD7 is rjdtw�fiice .,,e case laslxpll Indinedby the jh jqctL Affidi'vit'W tiMsmilitecIVAi"n 4 irvw gx- leww6lickele , dh L:,,. EFUMIKUPWR :f s Uj s V IRS m jc[4�` Offipn,z*6 Aftgg>ftkl!*t irk Agll& !. Ae� 7m Vol . -2�1 i, nc All- !02 711-1i Vol . -2�1 The system m t Provld[ tk rlodfio�rn tot" a deslgnateduser(s Whaevn a Person hat mtwsbm 'ledthe ". ax s „% AHp;r<a?niepWred.payril before tlleY rsdlsriof "payme tdeatlllnes '?a..3»Saa�l' -v. nt?f'., ^'@�_a r. ....' 1. 5 ^ TF�` Thesystem rout llowthe user togeneratea Warn ng letCer {aka'Las(Cpa Ce NO(iceffar each pe`r 'nwha _ _5 ootsubml[tetltherec ledpaym tbefgretheezpuahon ofpayment deadlines The Warrng Let erw ll nfortn rkF,. r . °a a�v 690 the person that he /sh has asps f dperiod oftmeto submit the recurred payment (Grace Per in along with +q� f! addbonal fines or else a Warrant ill be issued. tLy-aThe 'st:: +xt %7ThefyttHrl_msetabW ibSe(�aegerrteapis[ due mtkefci, parcy when the payment deadline has eapretl The systetir' rn� us W waVSerto add addlNOnal t�m to a icrson'i case after the Warrant is Issued (eg, warrant ' Fee Omni Fie Collections feed _'_ _ .; 5 K % The sysfernmustproylde automatic notificatsono t the user when a Person has not submitted the req it eaprration ofthe Grace Period 5 an esF�ow a vs—orrup Issue a warrant for,� Person's irreSt Urheq the Person has not submitted th ', .di�t? 8a ""'%'.� L.v. _e ":• k u_Geloretheevpnahonof lheGn[e Pe(d�atlllM.'y._t— _. ". 5 y__6a5 The eritmest Wkwa er to eneratea receipt WhenS.pa "eblis'made Thesystem m�ISP yupd g ntrKeptisgeneratyd (Thin will ba .i reduceloM Ohlp fy rt be ng arreNeE Oni Wartan[thal has already been paid( . - - ' _.I. .:•.. __ ..... ,.. aBy The syi� : notIlya user, when apamal payment is made towards an outstanding ar a t remind ng the H6 The system ekn'Jp,� must a low a usento dM id dfWrifala a alo.fu1lDh Dr'dered qu remelts. I. ter a to! uall the warrant and gel M.— the laces aryd currents to haves new warrant authorized byaludge 5 N1yeeg_ The system must record the_paymet method, payneto ountandpayment date.' _ b %9 Thesystemmustallowa user to generate a receipt when a payment is made ands B. A the receipt _ sF ADDITIONAL COURT REQUIREMENTS Thesyrtemmust allowthe sce, to assenadd'[ional req uemen6 too PUS on 690 4'- : x +•' PleaofG Iltyer No to Contend, defending an the chargea�dddarI�a %eyul I Imltedlo Defensive DrWinR, Ncaheln areneu; MIP Clansesraddfommii'lry" dIS 5 is of a Tndng, iullty or f (, nay mdude; but are not The systgikmust akoW the to sours any pmo /o(completlon(orthe cau 7equirement(s) nto the system 1. 691 s�ages t) and asn a lhelew With the case. `. 5 S:',61N ihesyrierri`must malnta�icdzadmis't_ Me_ completion o(anv court euLul emoslts:_� _ _ _5 _ _^"( — r..KY3e'.'`l -a systerrjmustprovldeautomatic nohfcivbonstothe user when a Person has not completed a court rs ;"F^ equkemAj.befarethee, irdfioaofthedeadltne tLy-aThe ust allow the^ user to Issue a Warrant for a Person's arrest when a Person has not completed a Amntbe(are the_eadratlon of the deadline.. _ _.:_. _s 5 an ', .di�t? 8a ""'%'.� L.v. _e ":• - _6eg, � The'system'rslet a�lovsuseT; vdd'a dWaoW.fees t¢ii!ersonsdaae aheilhe_1NUr Is hsued -- 1 :. y{r,.`++4 -' . ^p✓t Xa,�.. sj}y sea. u Aty _ H6 The system ekn'Jp,� must a low a usento dM id dfWrifala a alo.fu1lDh Dr'dered qu remelts. 5 ✓..h�}+ '. ,e the Class D, I atlas Caf! When rt s asuRned to the y Sw 1 .Trf i^a !i 1499, ✓u �1' F a "C s? 1 a'+ The system mus[noh(ytheClerk,when acase has been tent GOm the CllStSkt or County Atto nays offices .�.:Th— e Wbwsosertb reviewa2ate( dtb all assddbteA d«umddil elettronmally '. 5- Fe; S..' ,, +.0 +: � ". i.: Ye'. I Thesystem'must support eledrogc court Gaze fl rig leg drectly (r atm nays offces Pmsecu[ars'off¢s I � `: Ia t a lover mUrtt)ofpleadnaslW athuydocuments. Thesystem must be able to link ale tromc courtcase(d rigs ��--yy,,Lr LICt4 .sM.ZTX � .��ra.,Trr ')Mr a<nerie ( I,n ra<v rnrnrA nrnnr <fn I NL�S ty'. tih %� &' a USt all au 'mV�,ek df Court ayallahlllty(such as available or no[av I hl (or -eachc Vol. pg.9 enerate adnl q Ili aii Aiii —and Unk LAIRITR-IN irrewntsilp an 'Au doc— tdraind"if,64"w -61Cqu r--ji-1zuFiiT;S'mem tqw I nmeni o Wro&,.ffreoptjcT� jpd. Casii -,'vT6LirfeIectffFd laIN dl W. bee' MON . ..... A 'Wecils, wvt T'Sl4JuLdg et a -2 M+ CSyStem must require the judge to document the reason for transferring a Case taimiso Court 5. Lot r!jjc1: s tpsrnstenred rase - PRINTING CASES -s " t h 4t, ontaer the C..eh ie'r `Ta&e 718 ;yO' , ;i jia n cdelfve1,t 46ie. a o I I y. ? — ----- the' Ces, zmty. to print . 719 5 V5 W, file get the case to the cep, teloopp"1011" r- Tyler provides a s p ecial product to meet trs, need Thh Ses'IwWwk, Judge Eamon "eS,,t., roost p,.dp,ea,, enrailko,Ukaild4 11falulso conoirs the Cluse rion,ber, to ho,oded fora a!, to the pospwotpa..s the p , red to de !,,a, th, sent to pre defined rarinbers of the Court, ,4�n-ci to ... d the C,,,, to the cot,t tworn,,,V, 2 ph"i cal case file to Cot rt All..Iin, th,und,tying ri,quirernert is to ,t in,,,,, file o, the, toe to.r,rally, Tyl�i pf , ld�5 d st,,;1 produu to noel th s poor. It o So,lonWork, lodge Chelpir, ... 5"ten"' notif",flon lilt 1h ...... 1"', tThe Case to th Coon electronically DOCUMENT ATTACHMENTS �P — Case u`A ai docurss.rts.pd dg;etilnn.ge,such a,FDF d'systern and asloclate those docprnew th -,e, n ADMINISTERING COURT PERSONNEL tMiw,Til 17 Vol. AW� jiii�-v proWdean lA :va t '� ihe me Pogo' fora 17 Vol. ��s�3 jh l,y„N_ea ,rt. } „e� -_ m "edefnedtemplates ..y "5 .. Tthhyy_.. ]6a ul Ir _(n m adsm.'tr�' •d [o ! fn a �c"' };,-4s !. -. ]ss Thes C'k�`uiCalbWa s§eY�ztld addrfloia' N mhMSYn Neiti �.t�' r •, . :: `.. `y"e°*. + =� 'h*F'�*`?.��.�. J66 The _Y {al v]a user3 Lre"New "a"nd adlMthe'xiYLIn8 NC4. 1s �T not -EP _'jz MEMO[ Y° �,—. {s ]6] The system roust alertt Buf a`(yutY tU (fds SdttKWk a at' d x'�''' ,xerAavt fiedn>, dvr "ef°ia5ajg„�r.�ptf . aware of feg uimmal roFa ,,,•_fe, n„EIYye .l, •a 4dJ3 e, f' 769 The 5ystem mustpovidittti0i t0ur 2kh ssoNYlcgo h s" aPh' e.F I�nt�e}prekr ad r wi en scheduling t'%h C_'t`y�"I :SQL"k'a _]6. _. -9 __.. • Toe system must allowausei (CUU`�C`[pord nafl a to n i'dadkflSheet`.�_ '?€ �,, �S ,E:`t�+ass`.�. ”` � - °,^„}>.r" r',y�j, ll� Thesyrtem mull permit the uz r,Co it Cdordmator(tp dlsplayor_hidee C0so(dafa on the Docket sheet �t?..�.E.,- -.,_,- ✓may - ,, (for lnstanietlsplay Jalhnd /or Warrant statuses) w� ]]i Thesys[em m rt allow the user to add comments to [he docket before ntl after the hear nE 5 '! ' TheSystem mus[nan(ya usen(a Parryto the hearing is in )ail regardless of the Hear nE Or CaseTypc lCrmwl - TI2 _... _' The system must wtifya user any party to [heh inE has conO Cl .Mier attemp[nK to th _ F - A3 she q3., M. 1a4datka tuwI'Mk ,tfn,rtJUa wl I n r i:- rra� ,ull�Yw.e�+ta+�natnl�M`+a,hw.. ��•�'�yapurec T ._ T ry �d L.: _..[.. _ [ rnx ..M �, r. >._ { xr &.d g# i S m, xrz'm+• � d".`�F«Rn #�� ,� s rit tl 'I' kr IN ry t ._•� .. -.bd .J.w..143 es�a °., i�' ��... a'�a.a r- �� ^ri]T mesystemfi.. Ilawausirto u�tlate andmosLfy COUrc Order.Ufeao _ .,;"_. ^%rt ._,'.''_ ;;;t.. ..4. ,�,�f� 1t sFw.6 r i fiyi `a dLu31 a!!y saLUr.rrdL :. _.R .s .t e - •.ev°:. 'd a far 11,tt a 'j9a The war ."F" tolniRer alurV tee J8i Lh 'syf�a'I,��ij usCyal�u= �Caoe'gt'ef headng tesultr anQ plea .arrangements JAIL TRANSFER REQUESTS - Thews, u?y�silbwtusMj(s lS cc op'(�cgar �am TIlers andlUdges)to gener to docket reports .,, . 1i d,I OCl� rdt es e3tA!RJ�tOFCyOUrt Vol. c;21 pg. 6J )s,a>de �rx:Tht rysfeyidnustpraMde atito'risatic lnptlfltaponsto Law fn�fcement o(thela117F7pjfer ltepupC' "�t .,:..Sa .F z +:'. M= 1 ?.n'fhe sy+tem,;.'om tF�ib,Lva usx`to _ii' i n.a'.y sor'Ae ' ng nit`oidlpy`.t3'a CO�urt'i"r'i .,.x5 -,• r +r.a .e: S' •g" x,.S .'ty a tae�.�x : "v` .•bti�',' x ...__mac- w ✓,.,• i }'f...............e'LLsYSt�em...,.muffi�RrWlde anAttomeyWheeltd:fbndo 'atiefense tWW'a CU •.;. _,. -.w�. .t. •« - ''-?,� y lg z *.in r os ra Rp iTeSy'detd�p! n[ain BM1 ernry her, far random assignment of defense attorneys to <$i'he syat m y'ass date ua lfl n rFstrlttlons a dealus ens todefarrse after Heys vAp ;rei' ry{ hh akprl ey�o irwt handle seaua l offensesl:!!�'F 3 .` �,5% -. HQ �rr,3 uy s .,. xi°.Y37:x, Y• . :tv p i,`y 5gi "-4,. "5 > ^_The�LLM n 'dfel trte ar The gnmen [eoldeafehhtl se�a�t' t orneyfromtheAttorney wheelu[IZing4he c+ - '!"I & rte�p } ys ctidsns s atto rnye gfcav hoons rea sltne �]95 _ n rytem must allow theSuiEmated alto Hey appol tnent _ auser to override . -.5 { k� nmsystem theuseitoenterareasoh; dm5the automated atiomey 5. must require when ever appamlment r,791.' Thesge.0 dacument of tmenis ��5 must maintain an audittrailto overdes amqunated auor,eyappo �t _ = ua'.+r'•. t =,]99 1 h system must ditplaV p to fJo sugges[etl Homes and al ou [ho use o select one ro appo n� ]99)�F "ihas ste Qstallo ,buf -pi eq 1 ;m tti' attorney fora all, 'Th5yslerrZ_m a1. aus„e�r.ro:EeS tsi[ealeBE attarnry. _ K+s R ''x`51. X3 _�hes eti' estlsaix,,;d fe..dan s are:u5 a to d lferent attorne _. __...__IB_ i11C, erafteradeyf,; at oumvhaebeenappuuted ACopysho Idtlenbesent s;4d eL tli'n4 defense attorney and osecatoi. __ e<oun m — 5 'y- eThesystemmu }^a y/aysrmrate)tosentence a'parsan avLo has eeri canvlctetl byttie court, to t ` r 4 �..hu, 'w`sa'r,btV, 'tc4i sia. ara`q!�," _-5_ ___. 1F ahl. cGmry1M a y -711e 3ystu'��fn'm auser UuEge /megl5hatej to sentences person, who has heen conv cted by thetourt, to f t A v - esyrt, _ S °userth`.asslgn spedalbiJers tos nten�e. 5 - -�'� 'r) 1. a /s pg. "V "/ 51 Te—t' m RON, a-7 the ,;exec Tire syeti- W I ' ' ,50ter.M.Iiii paii, Vi mippmon,op ti K 9 821 wnd ZZ to the n H-C TO E -TR'TFT 7 ' varjo.rs uckler repo On be generated hich time 6 far airs tor, j, 4, gieucorwheathc calcafalcd first date of eligibility for executing a court ordered All at, about to b,cn,ae c,rn,,px. Th, Peornsrent Expjni;e Toolxill repove all fl Odi Nctc. It Is our jr.drrstanding that K5 the process for expunging the Flux from DIS is Ffpmed bye person at 615 and that it "t The ..at automate ex,pringe ... ent all inter- n, amyl .11, "al., e.ipuri Nai.AQsIti. a,cr, putt, avo. ance.1thit"irf In the er.(ExpungogtheTRNfronn 5 Enfdi ijiiclai w1jay hi O the ,;exec Tire syeti- W I ' ' ,50ter.M.Iiii paii, Vi mippmon,op ti K 9 821 wnd ZZ to the n H-C E -TR'TFT 7 ' varjo.rs uckler repo On be generated hich time 6 far airs tor, j, 4, gieucorwheathc calcafalcd first date of eligibility for executing a court ordered All at, about to b,cn,ae c,rn,,px. AUTOMATED EXPLINGEMEN1 OF ELECTRONIC RECORDS 'T" snsys us automate -rne- -tod tail records In aoctfraidice'With, Ordiill-- ;OL, -6f"11�1- I ", -, - -5 it 1i Lf;C '.I r P or; Lon 'himiRsail k: cow Nwit"Wori'llp a frou cso,� Th, Peornsrent Expjni;e Toolxill repove all fl Odi Nctc. It Is our jr.drrstanding that K5 the process for expunging the Flux from DIS is Ffpmed bye person at 615 and that it "t The ..at automate ex,pringe ... ent all inter- n, amyl .11, "al., e.ipuri Nai.AQsIti. a,cr, putt, avo. ance.1thit"irf In the er.(ExpungogtheTRNfronn 5 Enfdi ijiiclai w1jay hi O g"�'* -°` es M 5 �� °�° i 09, 3e i rsi°"" Ilc�y�_�"'P"�y g', „5�tq�ssf3p� i' i 'cue �9�2T W='fm� Y n 4 r,_�� ,. ffa � tTY�Y .aF4,GU�3: �.�`''� F 'f m'$�m'ax sa.. �.li. "` �FEocd t�iie��`�Whicl�(th a3ur ad'f"' £�8 �u '"'� �+F''.•�t 3:'��' � '�`�i�'Y�� Y �:- r� '�.+ i fipdMff,�D dra'�gtfitcaston�a a p.Rrnd�odp h�'t tF n �? - � ' CI � .to�be� tucess e . `=' ry . `'"P. � _:.��& *�y � :..`�_s �.�tr.. _ '� �F: �_____ i" as a type of probation supervrsion ordered by D,' ,T The system must allowan userto establish Deferred Adiudicatmo as an option for.punEhment for Sucre pcaze 893 " f't 'level oHenieF(eg, ows Band pass A lnisdemearars, and felony charges)__ nlsapi Iortf�or punishment tithe _(y I {f t p yst,4m must en allowthe ri a. Us I �w,''ui` . 'qn(p ,a gWky9 ea on 0 0 n�eh� I� ess t tft1ti,p h.oflendert, be placed an Probation uMe suPermsmnforacertan " "�ti d J �dssi4s °}R' Cdlfdjpd n ;.5 r,847 'The system must allow, but not require, the traMfec of management of the offender to Community Supc;,ns a r � ' , fi=) durlog the Deferred Adjudication term. r 5' Thesystem must allow, but not require, data related to the deferrred adtud¢atmn to be shared between the 1416 Court, COmmunry5uperaision , and the prosecutors office. Thesystem iij Rai a)6ackgmuntl thecktoshowthearrest farthechinT, and showtheDeferred &19 AdiudicMI.M edlkpo ibd au � _ t 'i.4P., r fl..� __5 ___.� _.._ 1W-0 W-11 i� 0-A— e e'.A Ieh areCldsed due to sa[is(attory somolellono( r °� "TIIeF � ds al oSliu>+" as'sbd'a f o.ili .. rYed DB' s ion::' "'s+?1 • a'�' t9� �0' y..2..; .n� ti, r.. �, F n�q befbie l"13J' ..r' � thout a final convictlonu su kk + w e4 t Bt., rewire affen es wh ch are [los tld etos pryYOm"$ x.aA ' w c. goo p Mellor] top teed ff rte) a part Dete,r d D v st on does not ' .x . co" 1s a A"6FS� ids e` ''� r. CIVIL a1s- P9 .�6? r(rTheS 'src° ys oort ld,� rlbto„sbe scanned or mpmtad into the s,izm idaddolo theC se f 3Q,i mss' jix ^ :•fi ,riC fik.7k rim' ,v^n'8" »..3TC. x.:+d. R+.ax'si'�i� `__ .._. .x?:. _v. 5: ,4 r ^' . A' all part es to the 'w 's. (eg c.rnp61 -60t, d!(epdant• Y <rf�f�YkuyES+ .�,. 546l ks ,The "ryiteinryn_ 47 owauurto'assl6na casetyoe to acase'va�stiat% t,. � •IrxcY`'xk"'+vr'.- _5_ ..S �xs., ,;';Th€ terBmus II fuser to 5ssign acaseti�petoaclvtl coartYazB. 4 "x. ,. �t"�'' S _ _ _ ;!' ,.y170!;ry: Th!•�J 3tem!!I,s6t )nk Fase e,categones to ClCA Standards�forstater ( a es. ,� :" �, 5 _.,,. -x. Ft �_. .,._ cyst '. Qs Ilowc4h CduR- "ca dito'be cdrtsolfdated ,x •" 5� rel ed ca e. The c.m.11datloR pme hi =� OJys ey elates the cas to onea lre� se 74 '" J s add add, anuNcato oftt leadand i suLStla-y rases Thecsetatasfthe fl % 4 t+' suhsitliary cases car 6a updatedto vam or pr ventusersfrumtlocketinganYthingon the case, to ensure users are dnckehng or ,Nl data and attachments in consolidat d cases arc moved to the primary case The subsld,ary cases are left as the lead case.+TheSave /Cop %button can InactWa swlis °dleatl that thay,were n 6 dto the prmary ca.e with the da[z, hmg and userm of the Ia•t als be uset�mpve events d.cuments ti9}eeis�e°e ete r( nJ nanlid., �, ', _.''�.wi;�'.`:, a�,, d. Leek ane<m an,en..r WS _Thesytem must allow for n merbus petitioners /applicants (ez Co eaec tors adm nistrato s hens(c,s _ paa n , #�.y h"b S w r• •yi( :} ry "ekp udeybls�adt A tQ e'616Yl r tbn I Name ofdeceased2 Date ad q�es4 Apglc... sdtsw d�res "ses _�__ _'.;�"'_., x zn '^•.. _,__„_,. .i ".^ " `.a ^Tile y42RTin "IIOSYra" er ob£9 F e4 Pet @idn nmop tAeC55e �3_ .3 r:,x "' � F� S:;Cr "". " f# yThe JZ syrtem allow user to track of Court avaiiabilny (must track avatlable,d[iwt a ailable „y',zc ouIt. _ Natavalla, blecouldbeduetovanousreasonssuch as renovation) gy •`- A9 *',�, ^''he�e::. blib(e to iandorcl�assiBn a,C /se S06Gobrt. -- _ 1e':Sv s,�: -" x,.:;. ,;' rti'm ke' ase }aYaitd: ntokwnsftlerat7oa�n)W ggm g the case io �..5.3ffi�_ALs „e able,,,atoictO�I1�` gPotldPn 'b�i "N sb'urPRtto'a r� }u�km ss,rs_•tnretnac4 S�,3•a,. u •r:i, . i; ly jg���-ii4mentialland uniqUe .- -- I'll I,',, �' 62M Mftg 40,kt, another -aj--We —jkC;wKu.lttoana 22 ±,wrm. talpwanid I.Cm e am I t6 MoAj�, t _yqiiiit — ' - — "- ' T — ,�KOI�7��Ti�e �S - -a— -UWF lwi� �Wdsto roWan uthoTIIMTW� MOW Win ww r'�"ta °i 71gMt ustal for ess d'wurt erwnne here aid Wig rah' "r Craw dan+ #. rt S,'.- +.'� Vol. o2�J Pg. C;�Z /97 aMhq Sal I W- RESETTING HEARING DATES 77F rt , sktw e or A4 ri�etilni k040j4 pg.A ------ - - --------- I I-----.- pri �tu RK" A 1 785. WT, Is, ANI #o?_*',— oc d * . " f. b#,t� ViSr 1* i"tgmii --fib-'aaawo its "I'll, , ,, ........... .......... ww6f awc,0045i M"=4757*59 rswill� 1. W", I - " "I " I, � , J. 6! -d . MY um w L, C-;,- /-I-- - li - q-z' - - 964 in , n, the ect,aefi.no as well a, ;h a severed related one click away from Oral Cases and or — rtliiali g WRR �_uRafioWTRW �untyzle -- ----- M 70�1 vThi —, , — - I - — u I S�iii — I - n ' cI. I -- , -- singa og6 psfty, Ti'n" I 1 11 1 1 Rater '. a�sTesskar8 ht9oe Cause e, Court Ordered . - Mehl, % 7— 1 NUM-51 it" ch d-i JI binlimhiu PROTECTIVE ORDERS I V., Pg bee W, I kV '3n' A Vol. pq, Vol. Exhibit H Brazos County Travel PolicV BRAZOS COUNTY, TEXAS TRAVEL POLICY AND PROCEDURES POLICY AND PROCEDURES FOR COUNTY TRAVEL AND REIMBURSEMENT BRAZOS COUNTY, TEXAS THE PURPOSE OF THIS POLICY AND RELATED PROCEDURES IS TO ESTABLISH AND STANDARDIZE AUTHORITY FOR USE OF COUNTY RESOURCES TO PAY FOR TRAVEL RELATED EXPENSES FOR BRAZOS COUNTY EMPLOYEES. THE FOLLOWING POLICY ADOPTED BY THE BRAZOS COUNTY COMMISSIONERS COURT ON THIS THE 8TH DAY OF JUNE, 1995 TAKES THE PLACE OF ANY PREVIOUS COUNTY TRAVEL POLICY ADOPTED BY ANY PREVIOUS COMMISSIONERS COURT. THE EFFECTIVE DATE OF THIS POLICY IS THE 6TH DAY OF JUNE, 1995. THIS POLICY WAS OFFICIALLY AMENDED BY COMMISSIONERS' COURT ON FEBRUARY 17,1998. THIS POLICY WAS OFFICIALLY AMENDED BY COMMISSIONER'S COURT ON AUGUST 1st, 2000. THIS POLICY WAS OFFICIALLY AMENDED BY COMMISSIONER'S COURT ON DECEMBER 5th, 2000. THIS POLICY WAS OFFICIALLY AMENDED BY COMMISSIONER'S COURT ON FEBRUARY 11th, 2003. THIS POLICY WAS OFFICIALLY AMENDED BY COMMISSIONER'S COURT ON SEPTEMBER 20TH, 2005. THIS POLICY WAS OFFICIALLY AMENDED BY COMMISSIONER'S COURT ON JANUARY 31, 2006. THIS POLICY WAS OFFICIALLY AMENDED BY COMMISSIONER'S COURT ON December 11, 2007. THE POLICY WAS OFFICIALLY AMENDED BY COMMISSIONER'S COURT ON April 1, 2008 revising the County Mileage Reimbursement Rate. THE POLICY WAS OFFICIALLY AMENDED BY COMMISSIONER'S COURT ON December 28, 2010 revising the County Mileage Reimbursement Rate. THE POLICY WAS OFFICIALLY AMENDED BY COMMISSIONER'S COURT ON June 28, 2011 revising the County Mileage Reimbursement Rate to 55.5 cents /mile. F:\ Policies and Pmmdums\ Policies\ TmvehTmvel _ReunbummentiRevimd_124 - 121214/12 -) �5 �71- L-: BRAZOS COUNTY, TEXAS TRAVEL POLICY AND PROCEDURES THE POLICY WAS OFFICIALLY AMENDED BY COMMISSIONER'S COURT ON December 4, 2012 revising the County Mileage Reimbursement Rate to 56.5 cents/mile. This policy and related procedures replaces all previous policies and procedures. It explains Brazos County's policy relevant to the authorization of travel and the reimbursement of expenses incurred incidental to travel. Section 152.011 of the Texas Local Government Code gives the Commissioners' Court the authority to set travel expense and other allowances for all County officials and employees. This policy is to be viewed as an "accountable plan ", and therefore satisfies the reporting and documentation conditions established by the Internal Revenue Code of 1986 as Amended (i.e. §162 and §274 and Treasury Regulations 1.62.1 to 1.62.6). A. GENERAL DEFINITIONS Accountable Plan - a plan under which an employee is reimbursed for expenses or receives an allowance to cover expenses. The following four conditions must be satisfied: a. There must be a County business purpose for the expenses, b. The employee must clearly state and properly support that there was a business purpose for the expense, C. The employee must substantiate that the expense was incurred by providing documentation or be deemed to have documented the reimbursed expenses, and, d. The employee is required to return (i.e. with advances) to the County any amounts received in excess of documented expenses. 2. Actual Expenses - the actual cost of any allowable travel expenses supported by proper receipts and/or statements. Auditor - the County Auditor and /or his designated staff. 4. Authorization - a recognized approval level that requests the County Treasurer to encumber funds for approved travel purposes. An approval level is the signature of the elected official, department head or employee authorized to approve claims for the department. This authority is established by completing a computer user access form designating the employee to be on a departmental approval group in the Finance Plus financial system with the County Auditor's office. 5. Official County Business - a business function in which County employee(s) are participating, and which is recognized by the Commissioners' Court as being official business of Brazos County. 6. Duty Point - the primary place of employment, i.e. courthouse, road and bridge, tax office, etc. F:\ Policies and Procedum\Policies\ Travel\ Travel _Reimbursement2Revised_12 -4- 1212/4/12 BRAZOS COUNTY, TEXAS TRAVEL POLICY AND PROCEDURES 7. Traveling County Employee - an elected official, a department head, or a person employed in the direct service of an elected official or department head who is traveling on official County business. 8. In -County Travel - travel that takes place within the confines of the legal boundaries of Brazos County, and where the primary end destination of the travel is within these same boundaries. 9. Out -of -county Travel - any travel that has a primary end destination outside the established legal boundaries of Brazos County. 10. Out -of -state Travel - any travel that is undertaken which has a primary end destination outside the established legal boundaries of the State of Texas. 11. Educational Travel - out -of -County travel that is undertaken by County employees for approved education seminars, conferences and meetings. 12. Law Enforcement Travel - travel expenses incurred by County law enforcement personnel for the explicit purpose of transporting prisoners and/or probationers, collection of evidence, and other travel directly attributable to official County business. 13. Travel Expenses - transportation (airline fares, personal auto, public transportation, parking, and taxi), meals, lodging, and incidental expenses associated with traveling on official County business. 14. Travel Expense Forms - all forms so designated by the Auditor's office to be used to report actual and estimated travel expenses for official County business. These forms are to be submitted to the Auditor's office for reimbursement and/or documentation for advances with regards to travel expenses. 15. Direct Billing - a pre- arranged billing, established for a County employee with a lodging facility at which they plan to stay when away from their place of employment overnight on County business. Direct Billing is arranged by the Auditor's office with the intent being the reduction of the employee's financial responsibility for costs associated with travel on County business. 16. Incidental Expense - a necessary and reasonable expense incurred by a County employee while traveling on official County business. This does not include transportation, meals, lodging, tips, gratuities, alcoholic beverages, laundry or in -room video rental. 17. Mileage - the distance from a duty point to a destination. As noted in the following procedure, the County will reimburse mileage based on an internet mapping service such as mapquest.com, yahoomaps.com or googlemaps.com. 18. Mileage Rate - the rate of reimbursement established by the Commissioners' Court in December of each calendar year for use of a personal automobile while on County business. F:\ Policies and Procedures\ Policies\ Travell Tmvel_Reimbursemenr3Revised_124 - 1212/4/12 BRAZOS COUNTY, TEXAS TRAVEL POLICY AND PROCEDURES 19. Meal Expense — limited to $36.00 a day for meals, if an employee is away from their duty station overnight. 20.. Host Hotel — "preferred room rates" negotiated by a sponsor for participants of a conference, seminar or continuing education training, at or near the program site. F:\ Policies and Procedums\Policims Travel lTravel_Reimbursemmt4Revised_12 -0.121714/12 BRAZOS COUNTY, TEXAS TRAVEL POLICY AND PROCEDURES B. GENERAL POLICY STATEMENT All reasonable and necessary travel by County employees for which a departmental budget has been established, and for which the department has funds remaining in the budget, and for which the travel is required in order for the employee to conduct County business is authorized. County officials and department heads are expected to plan out -of -County travel for themselves and their employees to achieve maximum economy and efficiency. All County reimbursed travel must be for official County business only. It is the responsibility of the County official and/or department head to see that all Out -of -County travel expense forms are properly completed, documented, signed and forwarded to the County Auditor's office within fourteen (14) calendar days of the travel return date. In -County mileage reimbursements may be submitted on a monthly basis. C. IN- COUNTY TRAVEL In the process of conducting County business, employees may be required to travel to locations within the County, but away from their normal duty station. If the employee incurs expenses incidental to such travel, the employee is required to obtain authorization from the department head for such expenses. If the anticipated expenditure will be in excess of $25.00, the department head may request a travel advance using the Travel Advance Form and secure the Commissioners' Court approval before any expense is incurred. Employees are expected to report the shortest distance between destinations for all travel. The County will not reimburse for personal mileage or for travel between an employee's residence and their duty point. The County will not reimburse for meals unless employee is away from their duty station overnight. The employee traveling on official County business within the County should first determine from the department head if a County vehicle is available to conduct such business. All such authorized expenses will be reimbursed within ten (10) days of the receipt by the County Auditor's office of completed reimbursement request forms. Procedure: For In -County travel, Mileage Reimbursement Requisition should be used. This form is to be turned in by the employee to the department head at least once a month for previous travel. Department heads should then prepare a request for reimbursement and forward the completed request and attached documentation to the County Auditor's office. Mileage will be reimbursed based on the actual mileage traveled at the prevailing rate established by the Commissioners' Court. The County will not reimburse employees for meals or lodging expense incurred In -County F:\ Policies and Procedures\Policies\ Travel\ Travel _ReimbursementSRcvised_I24 - 1212/4/12 BRAZOS COUNTY, TEXAS TRAVEL POLICY AND PROCEDURES D. OUT -OF- COUNTY TRAVEL Out -of -County travel by County employees is permissible provided that it is authorized in advance by the department head and does not exceed departmental budgetary allowance for such travel. It is the department head's responsibility to ensure that each request has adequate documentation attached to support the stated time, place, and business purpose of the travel expense (see "Accountable Plan" requirements, Page I). The County will reimburse for County employee meals only while the employee is out of the County on County business and away from their duty station overnight. If the travel expense is anticipated to exceed $25.00 a travel advance may be requested and Commissioners' Court approval secured before any expense is incurred. Procedure: All Out -of -County reimbursement requests are to be made on Travel Reimbursement Requisition. Requests for meal reimbursement are to be as follows 1. Meals will be reimbursed at the amounts listed, taxes included: Breakfast $ 8.00 Lunch $ 10.00 Dinner $ 18.00 2. No receipts will be required. 3. The County will not reimburse an employee for more than $36.00 per day for meals. Meal reimbursement to an employee who is not away from their duty station ovemight will be considered a benefit and the amount will be reflected on the employee's W -2 form at the end of the year. Meal reimbursement will not be provided to an employee who is less than seventy five (75) miles away from their duty station unless the employee is away overnight. 4. The County will not reimburse for meals provided by the conference or seminar. It is expected that the conference or seminar registration fees include any meals provided and that the employee will avail themselves of these meals. Additionally, a "continental breakfast" is not considered a meal for reimbursement purposes. The County will reimburse County employees for mileage, if a personal vehicle is used, while the employee is Out -of -County on County business. Mileage reimbursement will be made based on the duty station address to specific destination address as documented by using an intemet mapping service such as mapquest.com, yahoomaps.com or googlemaps.com, at the existing reimbursement rate set by Commissioners' Court. H Policies and PmmduresTolicies1 Travel \Tmvel_ReimbumemenVRevised_12 4.1212/4/12 BRAZOS COUNTY, TEXAS TRAVEL POLICY AND PROCEDURES Requests for mileage reimbursements can be made in one of two ways: I . Where mileage request is simply for a round trip the employee need only enter the dollar value on the Form. This is arrived at by multiplying the documented mileage by 2 and then multiplying this product by the reimbursement rate that has been established by Commissioners' Court. It is requested that the employee use an intemet mapping service with specific addresses including number, street and zip code such mapquest.com and that the mileage documentation be submitted with the Mileage Reimbursement Requisition or Travel Reimbursement Requisition. 2. Where mileage is requested for the use of a personal automobile while on County business and the request is for mileage other than the round trip from duty point to destination, then the employee should use Mileage Reimbursement Requisition to establish the additional miles and business purpose. The County will not reimburse for mileage incuned at the destination city in pursuit of food or personal errands. Additional miles incurred at the destination city for County business should be documented using addresses at either, www.mapquest.com, www.googlemaps.com or www.yahoomaps.corn. These totals should then be transferred to the Travel Reimbursement Requisition. The County will reimburse the traveling County employee for the actual cost of lodging expenses incurred, not to exceed $85.00 per day, excluding taxes, while traveling on official County business. The travel needs to be approved by the department head, and the cost must not exceed the remaining departmental budget. Receipts are required for the reimbursement of lodging expenses. Please see Section G, this policy, for more information on reimbursement of lodging expenses. E. OUT -OF -STATE TRAVEL The County will reimburse employees for out -of -state travel on the same basis as Out -of -County travel. All Out of State travel must be approved by the Commissioner's Court prior to departure. If the employee elects to use a personal automobile for such travel, the County reimbursement will not exceed the lesser alternative: either the mileage (round trip at the prevailing rate per mile) or the round trip airfare from Easterwood Airport to the destination (a commercial airline quote is required). It is noted that when the distance is greater than 350 miles, and when the air fare ticket can be purchased 21 days in advance, it is usually cheaper to fly than drive. Any employee traveling on County business who does not wish to fly, and whose destination is out of state may place a request before the Commissioners' Court requesting authorization to drive and to be reimbursed for the actual travel expense. The request would need to be in writing, placed before the Commissioners' Court 10 days prior to departure, and would need to include the reason for the request and a comparison of the costs. Commissioners' Court has the authority to accept and for reject each request based on merit as presented. Procedure: Any out -of -state travel request must be presented to the department head. The department head must then make a formal request for approval of such travel to the Commissioners' Court, which must consider the request in open session. All requests for reimbursement are to be made on Travel Reimbursement Requisition. If a Travel Advance is needed, it should be requested at the same time. F:1 Policies endProcedw Tolicies %TmwriTre l Reivnkmment2Rwiso 12- 4-1212/4/12 L Vol. 02 /� Pg. o2�j BRAZOS COUNTY, TEXAS TRAVEL POLICY AND PROCEDURES F. TRAVEL ADVANCES Employees that anticipate being away from their duty station on County business and Out -of -County for more than three (3) days, or when travel expenses are anticipated to be more than $25.00, may request a travel advance. The employee would be required to fill out Travel Advance Requisition. The form should be submitted to the department head for approval and forwarded to the County Auditor's office for processing. All requests for advance must be filed with the Auditor's office ten days prior to the departure date so that proper approval from the Commissioners' Court can be secured. The request should not exceed the estimated expenses. All meal advances will be based on $36.00 per day and a maximum of $85.00 (excluding taxes) will be advanced for each day of lodging that the employee anticipates. All employees are encouraged to arrange for direct billing and to arrange for quotations for air transportation when required. Procedure: Once the employee has returned to their normal duty station, the employee has fourteen (14) days to submit documentation to the County Auditor's office on a Travel Reimbursement Requisition to account for the use of the travel advance funds. The employee should attach a copy of Travel Advance Requisition to their request to document the advance received. If the employee has received funds in excess of their need the balance should be remitted to the County Treasurer's office, and a copy of all receipt(s) attached to Travel Reimbursement Requisition. After the 14 day period travel advances that have had documentation submitted will be deducted from the employee's paycheck as agreed in the travel advance requisition. All disbursement of funds and collection of funds with regards to travel advances will be handled through the County Treasurer's office. The department head has oversight responsibility for all disbursements related to travel advances. G. LODGING The County will be responsible for a maximum of $85.00 (excluding taxes) per day, for lodging expenses incurred by a County employee while traveling on official County business either out of county or out of state. The County prefers to arrange for hotel accommodations to be billed directly to the County proper. Department heads are encouraged to plan as far in advance as possible, and to arrange for direct billing. The County will only be responsible for the first $85.00 plus taxes of the room rate. If the room charge is greater than $85.00 plus taxes, the employee should be prepared to be responsible for the difference. The decision to pay the lodging fee for the night before a conference or meeting is at the discretion of the department head. This decision is based on the location of the meeting site and beginning or ending time of the program. Likewise, the decision to pay the lodging fee for the last day of a conference or meeting is at the discretion of the department head. It is the employee's responsibility to make sure this issue is covered prior to the meeting taking place and prior to the request being placed before the Commissioners' Court. F:\ Policies and Pmcedums\Policies\ Travel\ Travel _Reimbursement$Revised_124 - 121214/12 vul �2- Is BRAZOS COUNTY, TEXAS TRAVEL POLICY AND PROCEDURES Host Hotel In many instances a county employee will attend a seminar, conference or continuing education program where the sponsor of the program has negotiated preferred room rates at (or near) the site where the program is to be held. In many instances the preferred room rate is referred to as the "host hotel." In some instances the program sponsor has secured such preferred rates at several locations. The county would prefer that county employees attending such programs stay at the "host hotel." And, therefore, if the room rate is greater than the $85.00 allowable by this policy, the county will reimburse the employee for the full amount of the room and tax. The employee is required to provide adequate documentation that the program negotiated a preferred rate with the "host hotel." An example of adequate documentation would include a seminar brochure or registration information provided by the program sponsor that lists the preferred hotels. In the event an employee is able to secure a room for an amount less than the host hotel rate when a host hotel is available without incurring additional parking, car rental or mileage expenses the employee will be reimbursed at the actual room rate. Many times the county employee attending a sponsored program does not plan to attend the program in a timely manner and all "reserved program rooms" will have been taken. Alternative sites will not be considered as "host hotels" unless specifically designated as such by the program sponsor. Out-Of-State When a county employee requests out -of -state travel for a sponsored seminar, conference or continuing education program, and there is not a designated "host hotel ", it is the employee's responsibility to register in a timely manner to allow the opportunity to stay at the hotel or conference center where the program is being held. When the employee makes a request for out -of -state travel, the request should clearly state the anticipated room cost, and request formal approval for reimbursement. Commissioners' Court will evaluate each request separately. Relatives and Friends Frequently county employees while traveling on county business and away from their duty station overnight will stay with friends and /or relatives. As a result their application for reimbursement will appear as if they were not away from home overnight. When such an event happens, the employee should attach a notice to their reimbursement request to allow the county auditor's office to confirm the over night stay. Restrictions on County reimbursable lodging expenses: The County WILL reimburse for: Daily Room Charges (Maximum of $85.00 for single occupancy, fRexcluding taxes) Properly Documented Business Telephone Calls Facility Parking Charges — Self parking only* Taxi Fares (fie documentation required) Alternate means of travel (i.e. bus, train, etc.) F:1 Policies and Promdums\PoGciesl TmvehTmvel _ReimtwsementgRevised_I 2 -4- 1212/4/12 c2l // ✓ L_. BRAZOS COUNTY, TEXAS TRAVEL POLICY AND PROCEDURES Internet service used for conducting County business Tolls for toll road travel — receipts required Valet parking for handicapped employees with a valid handicap placard from the Tax Office. 2. The County will NOT reimburse for: Snacks Charged To The Room Room Service (No gratuity, no room service charge) Personal Expenses (i.e.: Valet, Dry Cleaning, Laundry, etc.) Tips and/or Gratuity Alcoholic Beverage Charges Video Rental (i.e.: In -Room Movies, etc.) Personal Phone Calls Hotel Club Charges Recreational Facility Charges "The County will reimburse for self parking at any rate with receipts. Valet parking will be reimbursed if it is the only parking available and is documented as such by the hotel. In the event self parking and valet parking are available and the employee chooses to use valet parking the County will only reimburse up to the rate equal to the self parking rate. Employees who incur lodging charges defined as unacceptable for reimbursement are responsible for these payments. These charges are to be accounted for and payment rendered to the facility by the employee at check out. If any of these charges billed incorrectly directly to the County by a lodging facility, the employee will be responsible for remitting reimbursement to the County Treasurer. Procedure: The employee will be required to obtain an original lodging statement from the establishment where the employee stayed. This statement should be attached to the Out -Of- County Travel Reimbursement Request. No exceptions will be allowed. H. AER FARE and CAR RENTALS All County employees are required to travel by the least expensive mode of travel. The employee should evaluate whether travel by airplane to the destination point is cheaper than traveling by other means. The County will only reimburse for the least expensive mode of travel, unless the employee's supervisor can show good cause for using another mode. When the final destination is over 350 miles then air travel should be considered. Car Rentals should only be utilized when required for the employee to fully carry out their official business. Taxi cabs, buses, and hotel shuttle services are usually less expensive than car rentals. The County will not reimburse for expenses incurred for personal reasons. The County would prefer that the employee not enter into a rental arrangement unless it is necessary and required for the completion of the business purpose. The County will not reimburse for first class travel. The County will only reimburse for necessary car rental at the sedan rate (no luxury cars) and necessary gasoline for the rental with receipts. The County will not reimburse for mileage on a rental car. F:\ Policies and Pmcedures \OolicieATravellTravel Reimbur=nenl#mised— 124- 1212!4/12 BRAZOS COUNTY, TEXAS TRAVEL POLICY AND PROCEDURES L CONFERENCES, SEMINARS and CONTINUING EDUCATION The County prefers to pay in advance for conferences, seminars and registrations for continuing education. By so doing, the financial responsibility placed on the employee is reduced and proper and timely assistance can be given to the employee with regards to reservations, travel advances, and completion of reimbursement forms. The County requires that requests for registration fees be accompanied by a conference program, seminar program, or continuing education program that indicates the cost, location and payee's address. The County requires that the employee's supervisor approve the request. The supervisor must indicate that the employee's attendance will enhance the employee's ability to perform in their assigned job function. Each elected official or department head is required to budget for registration at conferences, seminars and continuing education annually as needed. If there is no budget allocation for this expenditure the Auditor's office will not approve the expenditure until an official budget amendment or budget adjustment has been approved. All elected officials. and department heads are required to budget for State required annual continuing education for all members of their staff where required. When properly budgeted the County will pay for all required continuing education mandated by State statutes for elected officials and appointed department heads. When the registration for a conference or seminar includes payment for meals, it is anticipated that the employee will eat the meal provided. The County will not pay for an additional meal. When the conference or seminar is scheduled out of the County and begins in the morning. The County will reimburse for meals and lodging the night before when the distance to the sight is over 150 miles. When the conference or seminar is out of the County and ends after 4:00 PM the employee will be reimbursed for the evening meal immediately following the end of the conference or seminar if the sight is over 150 miles from the Courthouse. Meals will not be reimbursed to an employee who is less than seventy five (75) miles away from their duty station unless the employee is away overnight. J. LAW ENFORCEMENT TRAVEL The department head prior to the occurrence of any expense must approve all law enforcement travel expenses, whether it is prepaid by the County or reimbursed after the fact. If planning can take place before there is a need for such travel, or if travel is a result of a defined "emergency" the department should try to secure permission from the Commissioners' Court for the use of credit cards in such cases. If credit cards are used then the County Credit Card Policy is to be followed. It is recognized that the need for law enforcement travel may occur on an emergency basis. The County Attorney, Sheriff or the Director of Juvenile Probation is authorized to approve such travel and related expenses in the event of an emergency. The County Attorney, Sheriff or the Director of Juvenile Probation is required to notify the County Judge and the Auditor within 48 hours of the designation of an emergency. If there are no budget funds available, the County Judge's approval will be required before the expenditure can be incurred. FA Policies and Pmmduresftlicies%TmveRT ravel Reimbum menntpeAsed_12- 4- 12�1f214/112�/ V u i. _Cl `t✓ BRAZOS COUNTY, TEXAS TRAVEL POLICY AND PROCEDURES K. MISCELLANEOUS The employee needs to be aware that a credit card receipt is not documentation for an expenditure. All requests for reimbursements and/or requests for the County to pay for a travel related expenditure must be supported by documentation. It is the employee's responsibility to secure the documentation at the time of expenditure. In the event that no documentation is secured a certification as to the expenditure is not sufficient to support reimbursement. Some form of contemporaneous record must be received from the vendor. When an employee elects to have their spouse and/or family travel with them, this must be accurately documented and separation of costs will be required. Lodging expenses must be documented by the hotel/motel as to what a single occupancy rate would have been. This should be done on the face of the receipt. ALL ELECTED OFFICIALS AND DEPARTMENT HEADS ARE TO INSURE THAT ALL EMPLOYEES HAVE READ THIS POLICY AND COMPLY WITH IT. FAILURE TO FOLLOW THE POLICY WILL RESULT IN A DELAY IN THE REIMBURSEMENT PROCESS, AND COULD POSSIBLY CAUSE LEGITIMATE REIMBURSEMENTS TO BE DENIED. IF IN DOUBT PROVIDE AN EXPLANATION OR OTHER DOCUMENTATION. THE COUNTY DOES NOT INTEND FOR EMPLOYEES TO FINANCE COUNTY OPERATIONS. F:\ Policies end Procedures\ Policies\ Tmve l \Travel_ReimbursemenLRevised _124- 12l2t4/12 Per Diem Rates Look -UP U.S. General Services Administration http://Www.g;a.gov/portal/eak--Ory/ 100120 Hama I MoMY Site I Nevmaon I Won. I SsR Dkttbry I Carsre I Fares I e -'Pods I w estyes F— — viii y Wme> Pofcv 8 0.ga aaong> LaW Xtl Ralacetlon PaAC > Per D.eln a per Diem ReMe> FY 2014 Per Diem Rates for Texas PER Ingle (October 2017 - September 2916) t t. a incidental Egss S emLOan (MMEj om You searched for Texas Mae lodging by Month (..eluding meal Meet Primary Destina5an'(]1 LOUny (2, >tf Alnc. 2013 2014 Prep." Oct Nov Dec Jan Fab Mar Apr May Jun Jul AM Sep 5tendme Role Poplin for At locations Wthd l 83 83 B3 BJ 83 83 eJ 82 83 8J 83 33 46 Arington r Fat WbOI Grapevine Tarrant County era City of 140 140 140 110 140 110 140 140 140 100 110 10 as Grapevine Armtin Tr9W 120 120 120 120 120 120 120 120 120 120 120 120 71 Big Spring Howlm 178 128 124 118 128 128 128 128 128 128 128 128 w One" Biggest Brands 97 97 97 97 97 97 97 97 97 91 97 97 59 Coryus Model Nueos 97 97 97 97 97 97 97 - 97 97 Sty 97 W 51 Dagas Dins County 123 108 108 123 123 123 123 175 123 125 123 123 71 El Pso FJ Plan 90 90 g0 90 90 W 90 90 So 90 90 g0 51 Galveston Galvoton 91 91 91 91 91 at at 91 119 119 119 91 58 Greenville Hunt County as 86 86 85 B6 as 86 BE BB 86 86 BB 51 Houston (LE. idh.. Speoe Centel MoN9anery. Fort Bend and Hoods 115 118 lie 118 118 118 lie 118 118 118 118 119 71 Laredo Webb 95 06 98 A6 as 96 96 95 N as w 96 56 MUlton Hidalgo 86 B8 ee Be m Be BB 86 88 B6 BB 86 56 Midland Midland 181 iN 1% 184 164 164 181 1& 1Be 181 164 IN 56 peersal Fro, Medina, and La Sage 151 151 151 151 151 151 151 151 151 151 151 151 46 Plano can 101 101 101 104 104 104 IN 100 104 104 101 104 Bt Round Rook Ws9ammn of 91 at 91 B7 91 91 91 91 91 91 91 51 San Mtonio aas 110 110 110 110 110 110 110 Ila 110 110 110 110 88 South Pads lslaM Consent BE 85 as 85 BE 85 85 45 103 103 85 85 as 199o, McLennan W B7 81 87 B7 87 87 87 87 87 87 87 51 - NOTE Traveler netrlburcemetd is based on the location of the work actWiss and not the acalmmedeArm, Ie9ess lodging Is not e0e9eble a the work activity, am Be e9e1CY may Whdrbe the rate where lodging is obtained. •- Meela and Incidental E)penss, see Broakdoewn of MMEExx9<.run, for important 8dorlrmtim on feat and last days W travel I of 2 Vol.. ��LJ pg- 021�� 9n8rzo14 11:27nivt - NOTE Traveler netrlburcemetd is based on the location of the work actWiss and not the acalmmedeArm, Ie9ess lodging Is not e0e9eble a the work activity, am Be e9e1CY may Whdrbe the rate where lodging is obtained. •- Meela and Incidental E)penss, see Broakdoewn of MMEExx9<.run, for important 8dorlrmtim on feat and last days W travel I of 2 Vol.. ��LJ pg- 021�� 9n8rzo14 11:27nivt Exhibit I RMS Interface Process Flow Chart ,'2 pg �� a 3 F 7 v B 3 s TC CAD TE RMS NCIC IV I , I BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPARTMENT: Road & Bridge MEETING DATE: January 13, 2015 SUBJECT: Utility Permit — Halcon Field Services Consider and take action on the Halcon Field Services utility permit to construct a road bore a minimum depth of 10 feet under Long Trusssel Road approximately 4,600 feet East of Cobb Road. Project will connect an oil well in the area. Site is located in Precinct 2. SUBMITTED BY: Darrell W. Kolwes Right of Way Agent APPROVED BY: This request is KJ APPROVED / IE by Commissioners' Court Duane Peters, County Judge DATE: 14 0.11 7 P9• -fl APPLICATION FOR PIPELINE UTILITY PERMIT DESIGNATING PLACEMENT OF UTILITY IN COUNTY RIGHT OF WAY TO: TIC COUNTY ENGINEER OF BRAZOS COUNTY, TEXAS Comes now Halcon Field Services [company name], hereinafter referred to as "Company" a Delaware [state] Corporation, with authority to transact business in Texas, acting by and through its duly authorized representative, and hereby petitions the County Engineer for the right to lay, construct, maintain, repair and/or operate equipment under, over, across and/or along certain County Roads as shown on drawings and diagrams attached hereto and said location described as follows: Road Name & Block Number Length of Crossing TYPE OF CONSTRUCTION CHECK ONE Bored Jacked Driven Cased Long Trussel Rd. 45 feet X Facility to Parallel County Road Within Right -Of -Way STRUCTION TYPE 8.625" Diameter .250" Wall Thickness Material Specification X -52 Steel Minimum Yield Strength 52.000 psi Maximum Operation Pressure 1.440 osi High Pressure Underground Pipeline (60 psi or greater operating pressure) ❑ Low Pressure Underground Pipeline (60 psi operating pressure) The location and description of the proposed installation and appurtenances must be fully shown on the attached detailed drawings. The Company shall commence actual construction/work in good faith within 60 days from the date of said permit and shall complete said construction /work within 60 working days. (COMPANY MUST FILL IN). If such construction is not begun by the 60d day, Company will be required to apply for a new permit. Company declares that prior to filing this application, it has ascertained the location of all existing utilities, both aerial and underground, and the filing of this application is prima facie evidence that the proposed installation will not conflict with any existing utility. A copy of this permit shall be kept at the job site any time work is being performed. It is expressly stipulated that this Permit is a license for permissive use only and that the placing of facilities upon public property pursuant to this permit shall not operate to create or vest any property right in said holder. It is understood and agreed that the rights and privileges herein set out are granted only to the extent of the County's right, title and interest in the land to be entered upon and used by the holder and the holder will at all times assume risk of and indemnify, defend and save harmless Brazos County from and against any and all loss, damages, cost or expense arising in any manner on account of the exercise or attempted exercise by said holder of the aforesaid rights and privileges. Any deviation from these specifications must be approved by Brazos County Engineer's Office or its designated representative. Vol. Pg.-;w Approval of County Engineer's Office may take as long as two weeks after complete application is received. Applicant agrees to comply with all rules of the County Commissioners and the County Engineer in construction of said installation attached hereto as BRAZOS COUNTY DESIGN STANDARDS AND SAFETY PRECAUTION REQUIREMENTS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY and incorporated herein for reference. lot the event Conpmny falls to obtain a pervnll prior to the installation or does not install utilities inn compliance with installation requirements set forth herein (i.e. depth, location, etc), Company assumes all financial responsibility for damages amUor destruction of lines, cables, etc. based upon Its frrllrrre to comply uvitt Brazos County requirements. Applicant agrees that if Brazos County demonstrates n violation of the terms of this policy, Applicant stipulates that requisites for injunctive relief exist and that Brazos County is entitled to relief enjoining any conduct by applicant which Is contrary to the policies. This permit is a revocable perish. Brazos County reserves lire right to revoke this permit at may time, In the sole discretion of Brazos County, for interests ofpublic health, safely or nvelfare, or for failure to repair any damages upon dennand, or for any other reason deemed sufficient by Brazos Comity. in the evert Company fails to comply with any or all of the requirements as set forth herein, lire County may take such action as it deems appropriate to compel compliance. The County Engineer further retains the right to revoke (his Permit by verbal ratifleaton to the Applicant/Contpary. Failure to obtain this permit andlor notify the Comity Engineer's Office within 24 hours of beginning construction shall constitute grorrndsfor job shutdown. By signing below, 1 certify that i am authorized to represent the Company listed below, and that the Company agrees to the conditions /provisions included in this permit. Email: 1�" P9 ass PIPELINE UTILITY APPROVAL Brazos County offers no objection to the proposed location of the utility in the County right of way as shown by accompanying drawings and notice dated 1-1-15 except as noted below: (Month/DayNear) EXCEPTIONS: A— Brazos County Engineer JOHN WILLIAMS SURVEY ABSTRACT NO. 029 BRAZOS COUNTY, TEXAS CARRIER PIPE 45' OF 8.825' O.D. w 0.250' W.T.• LINE PIPE X -52 14 MILS ME W /70 MILS AND COATED PIPELINE xi H LINE PIPE AY.M CARRIER PIPE DATA CONTENTS TO BE HANDLED NATURAL GOB CLASSIFICATION CUSS I PIPE INTERVL STEEL SPECIFICATION AND GRADE OF PIPE MATERIAL X -52 OUTSIDE DMETER AND WALL TNIONNESS &525' OD. A 0.250' WALL YIELD STRENGTH OF PIPE MATERIAL 52.000 PS.L TYPE OF JOINT WELDED METHOD OF 167ALLATION BORING MAXIMUM OPERATING PRESSURE 1,400 P.S.I. COABNO MATERIALS Qp WARNING SIGNS EACH SIDE HEIGHT ABOVE GROUND 4' -0' - (COUNTY ROAD) WNIMUN DEPTH BENEATH DITCHES OR DRMNACE STRUCTURES 10' -0' CATHODIC PROTECTION ONE (1) TWO WIRE TEST STATION 1UDA.V AI o 03 0 0 t-o` nL NAI UT.' LOB: ALT N7O4J'ZB.J' WP611'ZRB' GRAVEL SURFACE ... CARRIER PIPE 45' OF 8.825' O.D. w 0.250' W.T.• LINE PIPE X -52 14 MILS ME W /70 MILS AND COATED PIPELINE xi H LINE PIPE AY.M CARRIER PIPE DATA CONTENTS TO BE HANDLED NATURAL GOB CLASSIFICATION CUSS I PIPE INTERVL STEEL SPECIFICATION AND GRADE OF PIPE MATERIAL X -52 OUTSIDE DMETER AND WALL TNIONNESS &525' OD. A 0.250' WALL YIELD STRENGTH OF PIPE MATERIAL 52.000 PS.L TYPE OF JOINT WELDED METHOD OF 167ALLATION BORING MAXIMUM OPERATING PRESSURE 1,400 P.S.I. COABNO MATERIALS 14 HIS FIE W /30 TUNS MO WARNING SIGNS EACH SIDE HEIGHT ABOVE GROUND 4' -0' - (COUNTY ROAD) WNIMUN DEPTH BENEATH DITCHES OR DRMNACE STRUCTURES 10' -0' CATHODIC PROTECTION ONE (1) TWO WIRE TEST STATION 1UDA.V PROPOSED PUMSCOG&E- W{WBENGCR PIPE CWMUNG LONG ME55EE ROAD I HALCON FIELD SERVICESI OPOSED PIPEUNE CROSSING LONG MESSEL ROAD 4500' E OF COBB ROAD BWO.S COMM, 7X F' DRAWN BY: DATE.• [ RJL I/S/IS Pg. -7-!E,_- I it HALCON FIELD SERVICES, LLC This letter is written to comply with section H — item 3 of the "Brazos County Roadway Safety and Road Preservation Standards" for work conducted in Brazos County right -of -ways: The design and installation of this pipeline and roadway crossings will be constructed in accordance to 49 CFR Part 192 of the Federal Safety Standards. Project Design and Installation Parameters Project — Ridgeback — Hudspeth Rd Product — Natural Gas Pipe Diameter - 8.625" Pipe Wall Thickness — 0.322" Material Specification — Steel, X -52 Minimum Yield Strength - 52,000 psi Maximum Operating Pressure —1,440 psi This pipeline is considered high pressure and will consist of a non cased pipe with county road crossings depths at or greater than 10' (120 ") below ditch flow line. Sincerely, Stewart Bonner Contact Rep. For Halcon Field Services LLC 512 -658 -8542 sbonner2 @vahoo.com Pg t 9' �� e.. M I{ f YII. �'T y y �`A� f `� _-#i f ` �' d�'4rT � '• C ' � °�' . 1?'�.�•v !"ir .. � ,. ;rr./ Y p f i ` r -.£ � � :+ �x r Y � N o C R d � Z -3 4' i�E ,b,/ �'Aq�s�xt l �S ?� ♦,r y �cf$� 'IV. V A�YgC � _'•4 �"h _ Vry i 1 y . e �, W TES 7. �� W'jM a./x'�t"°"A5•, +use �� 3;✓ v '+"`aM'i±t�a, : s.. E yr a :..n yla/ tP fi .%v ri wil '� `.11� � G•� �.wn 'S• '"x d ^ 3. i��I �Sii'" � ' �� 'l\ � ?., y Y. A. "+ " ,:,>?a.".r0 4 v S`:.r.C4• �"A... 3{pj rry +. '+ aYi' �s,Yil° ray&'\ e s �,• BRAZOS COUNTY ROADWAY SAFETY AND ROAD PRESERVATION STANDARDS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY A. General Requirements 1. Adequate drainage shall be maintained in ditches at all times. 2. Permittee will use best management practices (`BMP ") (EPA and TCEQ both provide lists of examples of BMPs) to minimize erosion and sedimentation resulting from the proposed installation. 3. The permittee shall take precautions to avoid damage to property. All County Right of Way and property shall be restored to its original condition, as far as practical, in the opinion of the County Engineer or appointed representative. 4. The construction and maintenance of such utility shall not interfere with the property or rights of a prior occupant. 5. Permittee shall not interfere with other utilities located in the right of way. In the event damages occur, permittee will be liable to the County or other utilities running through the right of way. 6. County Engineer shall determine whether or not permittee's plans shall inconvenience the public. If it is determined that inconvenience to the public exists, then the County Engineer will decide whether such project will be allowed or if an alternative exists so as not to inconvenience the public. B. Safety Requirements 1. Proper traffic control measures must be put in place prior to beginning work and remain in place during the duration of the job. All traffic control measures must follow the Texas Manual of Uniform Traffic Control Devices ( TMUTCD). See Traffic Control Requirements below. 2. During construction, all safety regulations of the Texas Department of Transportation shall be observed. 3. Permittee must take such precautions and measures, including placing and displaying safety devices, as may be necessary, in order to safely conduct the public through the project area. Company shall provide flagmen, signs, signals or devices necessary to provide complete safety to the public. 4. Adequate provisions must be made to cause minimum inconveniences to traffic and adjacent property owners. 5. No cable, conduit and/or pole line shall be laid, constructed, maintained and /or repaired so as to constitute a danger or hazard of any kind to persons or vehicles using such road. Any poles placed in the Right of Way for future installation shall be placed at the back of the Right of Way. Exceptions may be approved by the County Engineer. C. Trafrc Control Plan 1. A traffic control plan, pursuant to the TMUTCD or Engineered Traffic Control Plan must be provided for the following: a. Any construction (i.e. pit, excavation, hole) left open overnight, requires specific nighttime traffic control measures pursuant to the TMUTCD; F-CLI5�- F.10 6 b. If construction is within ten (10) feet of the roadway; or c. Any work performed in the road right -of -way; 2. Plan must be attached to the permit and kept at the job site anytime work is being performed. 3. Plan must set forth the time of completion for the job. D. Desien Standards 1. All overhead installations shall conform to clearance standards of the Texas Department of Transportation and the pole be placed in the designated area for power specified as set forth in the Texas Utilities Code, Section 181.045. 2. All pole installation (including lighting) shall be placed at the backside of the Right of Way to ensure safety to the public. Any pole placed in violation of this requirement will be required to be moved to the appropriate location at the company's expense. Exceptions may be approved by the County Engineer. All underground installations shall (these are minimum depths — utility may place deeper): a. be placed at a minimum depth of forty-eight (48) inches below the top of the pavement; b. be at least thirty-six (36) inches below ditch flow line when installation is within the area measured from top of bank to top of bank; c. be at least forty-eight (48) inches below ditch flow line if low pressure gas or petroleum lines. For high pressure gas and petroleum lines, see High Pressure Pipelines requirements listed below; d. not be closer than ten (10) feet from the edge of pavement. Exceptions may apply in rights of way of less than 60 feet. 4. Water Lines: All water lines must be a minimum 36- inches below the ditch flow line and cased. Waterlines shall be cased if crossing under the roadway. 5. Utilities in all new developments that have 60 feet or greater of right of way shall be installed within designated locations based upon the type of utility. The locations shall be as follows: (measured from back of right -of -way). Power — 0 to 2 feet, nominally 1' Phone — 2 to 4 feet, nominally 3' Gas — 4 to 6 feet, nominally 5' Cable — 6 to 8 feet, nominally 7' 6. Utilities with less than 60 feet right -of -way in all new developments shall install the utility in a similar manner as referenced in No. 3 above; however, the County Engineer or its designated representative will provide final approval of each utility location. 7. The length of any trench to be opened in advance of the pipe, conduit or ducts may not be longer than 400' if left open over night or unattended. 8. Crossings under a county road shall: a. be bored or jacked. ABSOLUTELY NO OPEN CUTS WITHIN COUNTY ROAD PAVEMENT; b. be pressure grouted for the full length of the crossing if the annular space between pipe and casing and soil exceeds one (1) inch. Brazos County must be given 24 hours notice of pressure grouting operations and have the opportunity to have an inspector on site to observe pressure grouting operations; Vol. —j- c. TxDOT Standard Specification Item 476 shall be followed for all boring, jacking, tunneling and joints. 9. Bore Pits: a. no pits shall remain open longer than 2 days; b. all pits shall have proper traffic control measures in place. See Traffic Control Plan listed above. c. pits shall NOT be located within ten (10) feet from the edge of pavement without prior approval from the County Engineer or his representative; d. when pits are to remain open for more than 8 hours, due diligence will be used in protecting the spoil pile to prevent drainage problems; e. based upon soil conditions, the County Engineer or his representative may require shoring to protect pavement integrity; f. based upon soil conditions, the County Engineer or his representative may require pits be placed further from the edge of road. 10. Any installation within ten (10) feet of edge of pavement shall meet the following: a. location must be approved by the County Engineer or his representative b. backfilled with cement stabilized material. c. based upon soil conditions, the County Engineer or his representative may require shoring to protect pavement integrity. d. all excess water and mud shall be removed from the trench prior to backfilling. Any backfill placed during a rainy period or at other times where excess water cannot be prevented from entering the trench will be considered TEMPORARY and shall be replaced with PERMANENT cement stabilized material as soon as weather permits; e. all disturbed base and pavement materials shall be removed and restored to the satisfaction of the County Engineer or his representatives. f. no side or lateral tamping to fill voids under the base and pavement materials is allowed. 11. Company must be careful to notjeopardize the slope or integrity of the shoulder of the road. In the event Company damages the slope, shoulder or any other portion of the right -of -way, Company will be responsible for repairing the damage and replacing the right -of -way to the condition it was prior to commencing construction. 12. Operation of construction and /or maintenance equipment on the traveled surface of any improved County road will not be permitted, except in an instance whereby the laying, construction, maintenance and /or repair of cables, conduits and/or pole lines cannot be accomplished by any other method and in this event all such equipment shall be of the rubber tire variety. Appropriate traffic control shall be provided meeting TMUTCD requirements. 13. In the event said construction and/or maintenance and /or repair requires Company to remove, cut or jeopardize any section of the road (asphalt, cement, road base, etc.), Company will be required to provide a performance bond or letter of credit securing necessary repairs. Said bond amount will be determined by the County Engineer. 14. The applicant shall submit a letter of "No Objection" from the Army Corps of Engineers for all designated wetlands and environmentally sensitive lands. E. Emereencv work 1. In the event Company is required to perform emergency services, that requires excavation in a County Right of Way, and unable to notify the County Engineer prior to conducting emergency repairs, Company Vol. �S rc �� shall notify County Engineer within 24 hours of beginning construction /repairs. This will allow the County Engineer's Office an opportunity to inspect the site to ensure the integrity of the County Right of Way and traffic safety controls used. F. Repairs to existing facilities 1. Maintenance and /or repair to existing cables, conduits, and /or pole lines which require disturbance of the soil, shall not be performed until plans describing such maintenance and /or repair have been approved by the County Engineer or its designated representative and a permit has been obtained. G. Relocation of utilities 1. When and if the County Engineer determines that it is necessary for the construction, repair, improvement, alteration or relocation of all or any portion of said road, any or all poles, wires, pipes, cables or other facilities and appurtenances authorized hereunder, shall be removed from said road, or reset or relocated thereon, as required by the County Engineer within a reasonable time as determined by the County Engineer and Utility Company, and at the expense of the Utility Company. H. Hi-kh Pressure Pipelines I. All utility Permits for high pressure pipelines (generally 60 PSI or greater), whether pertaining to controlled access or non - controlled access installations, should contain the following additional information in the description of the permit. - diameter -wall thickness - material specification - minimum yield strength - maximum operation pressure of the pipeline 2. With the exception of the maximum operation pressure of the pipeline, this information is to be supplied for both the carrier pipe and the casing. 3. Assurance must also be given that the installation material and design meet the minimum Federal Safety Standards for Liquid and Gas Pipe Lines. Assurance must be provided on company letterhead and signed by an authorized representative of the company. 4. Petroleum Pipelines: Depth Type of Pipeline (below deepest ditch erade) Special Requirements Encased Pipe Less than 10' Must be covered with concrete pad at least 36" deep Encased Pipe Greater than 10' No concrete pad required Non -Cased Pipe Less than 10' Must be covered with concrete pad at least 48" deep Non -Cased Pipe Greater than 10' No concrete pad required Concrete pad shall be minimum of 3" thick and width shall be pipe diameter plus 18" minimum 5. Under no circumstances will a pipeline be installed parallel to a County Road within the Right -of- Way. Transmission lines have been determined to be petroleum pipelines (which includes natural gas lines) and shall not be parallel to a County Road, 6. Natural Gas Distribution is a line that serves the final customer. Vol, ��eI' E �•�8 6�R�i:e8aR �5.° f3� hi= Fx�Z'•sigF �;s r �. sxe �xxs�9�x • vq {roJS ___ N iil J¢O t �aS �, •y_a< gsg d T ai sin F ii$e g -ap i'DI Eli! €� $ 1j ' 9gg °ezeti.$aal�tY ♦p �Bg gli ZZ 11"N 8 w ,C6 �t[ e •�yS�V f �� v CS VeI •� y • F ^� I "' � a a 3 l�:o�- "�•:ii i�y.v,�r :�.,r`,Ei.��:":'c i°.`.S=Mm'.: c:.a�..�:i.��_ - -_ w 0 J O b S G N O U 2 � O _ N W _ v U '[- F- rn y S > U Y C O GC W O N J O K a N — O Z C N Q O V W G U U a F- N Y oS 3 W 0 7 N = O N C O i 6 0OC Z O U d C C i l i COMMISSIONER COURT MINUTES OF JANUARY 13, 2015 ARE CONTINUED IN VOLUME 216 PAGE 1 E BLS-- COMMISSIONER COURT MINUTES OF JANUARY 13, 2015 ARE CONTINUED FROM VOLUME 215 Vol. (/,_ Pg. / BRAZOS COUNTY is COMMISSIONERS' COURT ACTION FORM DEPARTMENT: Road & Bridge MEETING DATE: January 13, 2015 SUBJECT: Utility Permit — Halcon Field Services Consider and take action on the Halcon Field Services utility permit to construct a road bore a minimum depth of 10 feet -under Grassbur Road approximately 2,950 feet Northwest of Elmo Weedon Road. Project will connect an oil well in the area. Site is located in Precinct 2. SUBMITTED BY: n (D,�g b Darrell W. Kolwes Right of Way Agent —4 r3rrin w Precinct 2 This request is ZAPPROVED / ❑ DENIED by Commissioners' Court Duane Peters, County Judge DATE: I ll 3/ 1 S / ( ,Z APPLICATION FOR PIPELINE UTILITY PERMIT DESIGNATING PLACEMENT OF UTILITY IN COUNTY RIGHT OF WAY TO: THE COUNTY ENGINEER OF BRAZOS COUNTY, TEXAS Comes now Halcon Field Services [company name], hereinafter referred to as "Company" a Delaware (state] Corporation, with authority to transact business in Texas, acting by and through its duly authorized representative, and hereby petitions the County Engineer for the right to lay, construct, maintain, repair and /or operate equipment under, over, across and/or along certain County Roads as shown on drawings and diagrams attached hereto and said location described as follows: Road Name & Block Number Length of Crossing TYPE OF CONSTRUCTION CHECK ONE Bored Jacked Driven Cased Grassbur Rd. 54 feet X 9PRIM9100V I 1711051MR2 1171t�i3iYtl:PJ CONSTRUCTION TYPE 8.625" Diameter .250" wall Thickness g High Pressure Underground ❑ Low Pressure Underground Pipeline (60 psi or greater Pipeline (60 psi operating Material Specification X -52 Steel operating pressure) pressure) Minimum Yield Strength 52.000 psi Maximum Operation Pressure 1.440 psi The location and description of the proposed installation and appurtenances must be fully shown on the attached detailed drawings. The Company shall commence actual construction/work in good faith within 60 days from the date of said permit and shall complete said construction /work within 60 working days. (COMPANY MUST FILL IN). If such construction is not begun by the 60 h day, Company will be required to apply for a new permit. Company declares that prior to filing this application, it has ascertained the location of all existing utilities, both aerial and underground, and the filing of this application is prima facie evidence that the proposed installation will not conflict with any existing utility. A copy of this permit shall be kept at the job site any time work is being performed. It is expressly stipulated that this Permit is a license for permissive use only and that the placing of facilities upon public property pursuant to this permit shall not operate to create or vest any property right in said holder. It is understood and agreed that the rights and privileges herein set out are granted only to the extent of the County's right title and interest in the land to be entered upon and used by the holder and the holder will at all times assume risk of and indemnify, defend and save harmless Brazos County from and against any and all loss, damages, cost or expense arising in any manner on account of the exercise or attempted exercise by said holder of the aforesaid rights and privileges. Any deviation from these specifications must be approved by Brazos County Engineer's Office or its designated representative. X14 �� Approval of County Engineer's Office may take as long as two weeks after complete application lis received. Applicant agrees to comply with all rules of the County Commissioners and the County Engineler in construction of said installation attached hereto as BRAZOS COUNTY DESIGN STANDARDS AND SAFETY PRECAUTION REQUIREMENTS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY and incorporated herein for reference. In the event Company falls to obtain a permit prior to the Installation or does not install ill/ fides hn compliance with Installation requirements set forth therein (i.e. depth, location, etc), Company assumes all financial responsibi lty for dnumges and/or destruction of lines, cables, etc. based upon lis failure to comply with Brazos County requirements. Applicant agrees that if Brazos County demonstrates a violation of the terins of this policy, Applicant stipulates that requisites for Injunctive relief exist and flint Brazos County Is entitled to relief enjoining airy conduct by applicant which Is contrary to the policies. This permit Is a revocable perndL Brazos Comity reserves the right to revoke this perndt, at arty ante, in lire sole discretion of Brazos County, for Interests of p ublic health, safely or welfare, or for f dlure to repair any ahnanges upon demand, or for any other reason deemed snfcient by Brazos County. In floe event Company fails to comply with any or all of the requirements as set forth herein, the County only take such action as It deems appropriate to compel compliance. The County Engineer farther retalus the right to revoke this PermU by verbal nmtyleadon to the Applicanl/Compmny. i Failure to obtain this permit and/or notify fine County Engineer's Office within 14 hours of beginning construction shall consdlute grounds for job shutdown. By signing below, I certify that I am authorized to represent the Company listed below, and that the Company agrees to the conditions /provisions included in this permit. `f' -136 'hVA A) W c 44 Address city3�iar al� it zip Phone Numbey WAIhawlrrStmyre-5- Email: PIPELINE UTILITY APPROVAL Brazos County offers no objection to the proposed location of the utility in the County right of way as shown by accompanying drawings and notice dated 1--7-15 except as noted below:' (Month/Day/Year) EXCEPTIONS: GEORGE POWELL SURVEY ABSMUCT NO. 192 BRAZOS COUNTY , TEXAS --i �-ff t CMVKR PIPE 54' OF 6.525' O.D. x 0.250' W-T.. LINE PIPE X-52 14 MILS FBE W/30 MRS ARO COATED PIPELINE TYPICAL UNCASED ROAD CROSSING -!r4 LINE PPE CARRIER PIPE CONTENTS TO BE HANDLED MoDulm w CLAWFICATION CLASS I PIPE INITERIAL STEEL SPECIFICAPION AND GRADE OF PIPE MATUAL X-52 OU7SQ9 DIAMETER AMID WALL THICIGIESS &U5* (LD. 1, 0.250' WALL YW STRENGTH OF PIPE MATEI&L szow PALL TYPE OF JOINT WELDED METHOD OF INVALLATION BORING MAGMUM OPERA71NO PRESSURE 1.� P.S.I. COATING MATERIALS 14 MILS FEE W130 MILS ARO WARNING SIGNS EACH SIDE HE)GKr ABOVE GROUND 4'-0- — (COUNTY ROAD) MINIMUM DEPTH BENEATH DITCHES OR DRIANAGE STRUCTURES 10'-0' CAT140DIC PROTECTION ONE (1) TWO WIRE TEST STATION 100� L4,D, 83 ASPHALT 7 SURFACE LAP. NJW45'M6' tom. "drIzSz2w --i �-ff t CMVKR PIPE 54' OF 6.525' O.D. x 0.250' W-T.. LINE PIPE X-52 14 MILS FBE W/30 MRS ARO COATED PIPELINE TYPICAL UNCASED ROAD CROSSING -!r4 LINE PPE CARRIER PIPE CONTENTS TO BE HANDLED MoDulm w CLAWFICATION CLASS I PIPE INITERIAL STEEL SPECIFICAPION AND GRADE OF PIPE MATUAL X-52 OU7SQ9 DIAMETER AMID WALL THICIGIESS &U5* (LD. 1, 0.250' WALL YW STRENGTH OF PIPE MATEI&L szow PALL TYPE OF JOINT WELDED METHOD OF INVALLATION BORING MAGMUM OPERA71NO PRESSURE 1.� P.S.I. COATING MATERIALS 14 MILS FEE W130 MILS ARO WARNING SIGNS EACH SIDE HE)GKr ABOVE GROUND 4'-0- — (COUNTY ROAD) MINIMUM DEPTH BENEATH DITCHES OR DRIANAGE STRUCTURES 10'-0' CAT140DIC PROTECTION ONE (1) TWO WIRE TEST STATION 100� PROPOSED P��—IWAIWSVKFR PIPEUME CROSSING GRQRSBUR LANE I HALCON FIELD SERVICES[ GRASSOUR I LME 29W' NW OF aMO WEEDON ROW SCAX.7— 'X WE. N.T.S. KA Vol. HALCON FIELD SERVICES, LLC This letter is written to comply with section H — item 3 of the "Brazos County Roadway Safety and Road Preservation Standards" for work conducted in Brazos County right -of -ways: The design and installation of this pipeline and roadway crossings will be constructed in accordance to 49 CFR Part 192 of the Federal Safety Standards. Project Design and Installation Parameters Project — Ridgeback — Hudspeth Rd Product — Natural Gas Pipe Diameter - 8.625" Pipe Wall Thickness — 0.322' Material Specification — Steel, X -52 Minimum Yield Strength — 52,000 psi Maximum Operating Pressure —1,440 psi This pipeline is considered high pressure and will consist of a non cased pipe with county road crossings depths at or greater than 10' (120 ") below ditch flow line. Sincerely, Stewart Bonner Contact Rep. For Halcon Field Services LLC 512- 658 -8542 sbonner2Ca)vahoo.com Vol. �. _ I' BRAZOS COUNTY ROADWAY SAFETY AND ROAD PRESERVATION STANDARDS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY A. General Requirements I. Adequate drainage shall be maintained in ditches at all times. 2. Permittee will use best management practices (`BMP ") (EPA and TCEQ both provide lists of examples of BMPs) to minimize erosion and sedimentation resulting from the proposed installation. 3. The permittee shall take precautions to avoid damage to property. All County Right of Way and property shall be restored to its original condition, as far as practical, in the opinion of the County Engineer or appointed representative. 4. The construction and maintenance of such utility shall not interfere with the property or rights of a prior occupant. 5. Permittee shall not interfere with other utilities located in the right of way. In the event damages occur, permittee will be liable to the County or other utilities running through the right of way. 6. County Engineer shall determine whether or not permittee's plans shall inconvenience the public. If it is determined that inconvenience to the public exists, then the County Engineer will decide whether such project will be allowed or if an alternative exists so as not to inconvenience the public. B. Safety Requirements 1. Proper traffic control measures must be put in place prior to beginning work and remain in place during the duration of the job. All traffic control measures must follow the Texas Manual of Uniform Traffic Control Devices ( TMUTCD). See Traffic Control Requirements below. 2. During construction, all safety regulations of the Texas Department of Transportation shall be observed. 3. Permittee must take such precautions and measures, including placing and displaying safety devices, as may be necessary, in order to safely conduct the public through the project area. Company shall provide flagmen, signs, signals or devices necessary to provide complete safety to the public. 4. Adequate provisions must be made to cause minimum inconveniences to traffic and adjacent property owners. 5. No cable, conduit and /or pole line shall be laid, constructed, maintained and /or repaired so as to constitute a danger or hazard of any kind to persons or vehicles using such road. Any poles placed in the Right of Way for future installation shall be placed at the back of the Right of Way. Exceptions may be approved by the County Engineer. C. Traffic Control Plan 1. A traffic control plan, pursuant to the TMUTCD or Engineered Traffic Control Plan must be provided for the following: a. Any construction (i.e. pit, excavation, hole) left open overnight, requires specific nighttime traffic control measures pursuant to the TMUTCD; von. _�� b. If construction is within ten (10) feet of the roadway; or c. Any work performed in the road right -of -way; I 2. Plan must be attached to the permit and kept at the job site anytime work is being !performed. 3. Plan must set forth the time of completion for the job. D. Design Standards 1. All overhead installations shall conform to clearance standards of the Texas Department of Transportation and the pole be placed in the designated area for power specified as set forth in the Texas Utilities Code, Section 181.045. 2. All pole installation (including lighting) shall be placed at the backside of the Right of Way to ensure safety to the public. Any pole placed in violation of this requirement will be required to be moved to the appropriate location at the company's expense. Exceptions may be approved by the County Engineer. 3. All underground installations shall (these are minimum depths — utility may place deeper): a. be placed at a minimum depth of forty-eight (48) inches below the top of the pavement; b. be at least thirty-six (36) inches below ditch flow line when installation is within the area measured from top of bank to top of bank; c. be at least forty-eight (48) inches below ditch flow line if low pressure gas or petroleum lines. For high pressure gas and petroleum lines, see High Pressure Pipelines requirements listed below; d. not be closer than ten (10) feet from the edge of pavement. Exceptions may apply in rights of way of less than 60 feet. 4. Water Lines: All water lines must be a minimum 36- inches below the ditch flow line and cased. Waterlines shall be cased if crossing under the roadway. 5. Utilities in all new developments that have 60 feet or greater of right of way shall be installed within designated locations based upon the type of utility. The locations shall be as follows: (measured from back of right -of -way). Power — 0 to 2 feet, nominally 1' Phone — 2 to 4 feet, nominally 3' Gas — 4 to 6 feet, nominally 5' Cable — 6 to 8 feet, nominally 7' 6. Utilities with less than 60 feet right -of -way in all new developments shall install ttie utility in a similar manner as referenced in No. 3 above; however, the County Engineer or its designated representative will provide final approval of each utility location. 7. The length of any trench to be opened in advance of the pipe, conduit or ducts may not be longer than 400' if left open over night or unattended. 8. Crossings under a county road shall: a. be bored or jacked. ABSOLUTELY NO OPEN CUTS WITHIN COUNTY ROAD PAVEMENT; b. be pressure grouted for the full length of the crossing if the annular space between pipe and casing and soil exceeds one (I) inch. Brazos County must be given 24 hours notice of pre Issure grouting operations and have the opportunity to have an inspector on site to observe pressure grouting operations; i c. TxDOT Standard Specification Item 476 shall be followed for all boring, jacking, tunneling and joints. 9. Bore Pits: a. no pits shall remain open longer than 2 days; b. all pits shall have proper traffic control measures in place. See Traffic Control Plan listed above. c. pits shall NOT be located within ten (10) feet from the edge of pavement without prior approval from the County Engineer or his representative; d. when pits are to remain open for more than 8 hours, due diligence will be used in protecting the spoil pile to prevent drainage problems; e. based upon soil conditions, the County Engineer or his representative may require shoring to protect pavement integrity; f. based upon soil conditions, the County Engineer or his representative may require pits be placed further from the edge of road. 10. Any installation within ten (10) feet of edge of pavement shall meet the following: a. location must be approved by the County Engineer or his representative b. backfilled with cement stabilized material. c. based upon soil conditions, the County Engineer or his representative may require shoring to protect pavement integrity. d. all excess water and mud shall be removed from the trench prior to backfilling. Any backfill placed during a rainy period or at other times where excess water cannot be prevented from entering the trench will be considered TEMPORARY and shall be replaced with PERMANENT cement stabilized material as soon as weather permits; e. all disturbed base and pavement materials shall be removed and restored to the satisfaction of the County Engineer or his representatives. f. no side or lateral tamping to fill voids under the base and pavement materials is allowed. 11. Company must be careful to not jeopardize the slope or integrity of the shoulder of the road. In the event Company damages the slope, shoulder or any other portion of the right -of -way, Company will be responsible for repairing the damage and replacing the right -of -way to the condition it was prior to commencing constnuction. 12. Operation of construction and /or maintenance equipment on the traveled surface of any improved County road will not be permitted, except in an instance whereby the laying, construction, maintenance and /or repair of cables, conduits and /or pole lines cannot be accomplished by any other method and in this event all such equipment shall be of the rubber tire variety. Appropriate traffic control shall be provided meeting TMUTCD requirements. 13. In the event said construction and/or maintenance and/or repair requires Company to remove, cut or jeopardize any section of the road (asphalt, cement, road base, etc.), Company will be required to provide a performance bond or letter of credit securing necessary repairs. Said bond amount will be determined by the County Engineer. 14. The applicant shall submit a letter of "No Objection" from the Army Corps of Engineers for all designated wetlands and environmentally sensitive lands. E. Emereency work 1. In the event Company is required to perform emergency services, that requires excavation in a County Right of Way, and unable to notify the County Engineer prior to conducting emergency repairs, Company I I shall notify County Engineer within 24 hours of beginning construction/repairs. This will allow the County Engineer's Office an opportunity to inspect the site to ensure the integrity 'Of the County Right of Way and traffic safety controls used. F. Repairs to existing facilities 1. Maintenance and /or repair to existing cables, conduits, and /or pole lines which require disturbance of the soil, shall not be performed until plans describing such maintenance and /or repair have been approved by the County Engineer or its designated representative and a permit has been obtained. G. Relocation of utilities When and if the County Engineer determines that it is necessary for the construction, repair, improvement, alteration or relocation of all or any portion of said road, any or all poles, wires, pipes, cables or other facilities and appurtenances authorized hereunder, shall be removed from said road, or reset or relocated thereon, as required by the County Engineer within a reasonable time as determined by the County Engineer and Utility Company, and at the expense of the Utility Company. H. Hig /r Pressure Pipelines 1. All utility Permits for high pressure pipelines (generally 60 PSI or greater), whether pertaining to controlled access or non - controlled access installations, should contain the following additional information in the description of the permit. - diameter -wall thickness - material specification - minimum yield strength - maximum operation pressure of the pipeline 2. With the exception of the maximum operation pressure of the pipeline, this information is to be supplied for both the carrier pipe and the casing. 3. Assurance must also be given that the installation material and design meet the minimum Federal Safety Standards for Liquid and Gas Pipe Lines. Assurance must be provided on company letterhead and signed by an authorized representative of the company. 4. Petroleum Pipelines: Depth Type of Pipeline (below deepest ditch graded Special Requirements Encased Pipe Less than 10' Must be covered with concrete pad at least 36" deep Encased Pipe Greater than 10' No concrete pad required Non -Cased Pipe Less than 10' Must be covered with concrete pad at least 48" deep Non -Cased Pipe Greater than 10' No concrete pad required j Concrete pad shall be minimum of 3" thick and width shall be pipe diameter plus 18" minimum 5. Under no circumstances will a pipeline be installed parallel to a County Road within the Right -of- Way. Transmission lines have been determined to be petroleum pipelines (which includes natural gas lines) and shall not be parallel to a County Road. 6. Natural Gas Distribution is a line that serves the final customer. Vol. S[J a fig. £ §YR8 $$$$Y J;gi iT a e's a's_'s alst's'� 6�� Xr: i`Slp7T5tS9J i$w£83$S$$ P ut., gney3gpa: ;a3t�; f6 T.yAR i$n $�iFF g �Ps gs pae; leaNE6 till 11 gig We3 E Iaii�a &� Edd4y=6 ffgj ■ eia{{ E �'s Ei1J Sig - E 5.6 E 4 :i �J P �£� _ t d � E$ F' ?ill 1p e6b �j Y -a J£ t . -M �: gSE }: -ZiF E�ihE(1 P„ q� Ig i u Naf[ Mill $� N Z � Q ti� J C � a r °o UF-J gLLF� U r — .— .— .— . —. —.— —. —. i- aoe +w n �/ EE I� • ,.Gl:as �glG4d l i� J w n = •n � � diln..i i w.w�.,in...NYYn ti :`.: • i]r•: ••7i. «�.i+ .:".e1«e .n +`, iw:5� f.�.v iii : wig N= YM:= JY:2../ VOl. v l f� y. l It W D S O V1 U U Z � � O — V o W V U C x> Y C w o a J O 2 � ^Q In — 0 a N O W � U r a C>C N r0 Y x O w 0 c � _ 1 = z U W C N O V Y 0 3 I gg� F-F J w n = •n � � diln..i i w.w�.,in...NYYn ti :`.: • i]r•: ••7i. «�.i+ .:".e1«e .n +`, iw:5� f.�.v iii : wig N= YM:= JY:2../ VOl. v l f� y. l It W D S O V1 U U Z � � O — V o W V U C x> Y C w o a J O 2 � ^Q In — 0 a N O W � U r a C>C N r0 Y x O w 0 c � _ 1 = z U W C N O V Y 0 3 I w BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPARTMENT: Road & Bridge MEETING DATE: January 13, 2015 SUBJECT: Utility Permit — Halcon Field Services Consider and take action on the Halcon Field Services utility permit to construct a road bore a minimum depth of 10 feet under Vicks Lane approximately 4,180 feet East of Grassbur Road. Project will connect an oil well in the area. Site is located in Precinct 2. SUBMITTED BY: l.-/ IY�� (Q'J� �.r�.� Darrell W. Kolwes Right of Way Agent Precinct 2 This request is tED / ❑DENIED by Commissioners' Court Duane Peters, County Judge DATE: Vol._ p 9 — - APPLICATION FOR PIPELINE UTILITY PERMIT DESIGNATING PLACEMENT OF UTILITY IN COUNTY RIGHT OF WAY TO: THE COUNTY ENGINEER OF BRAZOS COUNTY, TEXAS Comes now Halcon Field Services [company name], hereinafter referred to as "Company" a Delaware [state] Corporation, with authority to transact business in Texas, acting by and through its duly authorized representative, and hereby petitions the County Engineer for the right to lay, construct, maintain, repair and/or operate equipment under, over, across and/or along certain County Roads as shown on drawings and diagrams attached hereto and said location described as follows: Road Name & Block Number Length of Crossing TYPE OF CONSTRUCTION CHECK ONE Bored lacked Driven Cased Vicks Ln. 40 feet X CONSTRUCTION TYPE 8.625" Diameter .250" Wall Thickness A High Pressure Underground ❑ Low Pressure Underground Pipeline (60 psi or greater Pipeline (60 psi operating Material Specification X -52 Steel operating pressure) pressure) Minimum Yield Strength 52.000 psi Maximum Operation Pressure 1.440 psi The location and description of the proposed installation and appurtenances must be fully shown on the attached detailed drawings. The Company shall commence actual construction/work in good faith within 60 days from the date of said permit and shall complete said construction /work within 60 working days. (COMPANY MUST FILL IN). If such construction is not begun by the 60d day, Company will be required to apply for a new permit. Company declares that prior to filing this application, it has ascertained the location of all existing utilities, both aerial and underground, and the filing of this application is prima facie evidence that the proposed installation will not conflict with any existing utility. A copy of this permit shall be kept at the job site any time work is being performed. It is expressly stipulated that this Permit is a license for permissive use only and that the placing of facilities upon public property pursuant to this permit shall not operate to create or vest any property right in said holder. It is understood and agreed that the rights and privileges herein set out are granted only to the extent of the County's right, title and interest in the land to be entered upon and used by the holder and the holder will at all times assume risk of and indemnify, defend and save harmless Brazos County from and against any and all loss, damages, cost or expense arising in any manner on account of the exercise or attempted exercise by said holder of the aforesaid rights and privileges. Any deviation from these specifications must be approved by Brazos County Engineer's Office or its designated representative. Approval of County Engineer's Office may take as long as two weeks after complete application, is received. Applicant agrees to comply with all rules of the County Commissioners and the County Engineer in construction of said installation attached hereto as BRAZOS COUNTY DESIGN STANDARDS AND SAFETY PRECAUTION REQUIREMENTS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY and incorporated herein for reference. III lire event Company fails to obtain n per ill prior to the installation or does not install utilities in compliance uwith Installation requirements set forth herein (i.e. depth, location, etc), Company assumes al/ fluancial responsibility for dan urges a dlor destruction of fines, cables, etc. based upon its failure to comply with Brazos County requirements, Applicant agrees that if Brazos County demonstrates a violation of lire terms of this policy, Applicant stipulates that requisites for injunctive relief exist and that Brazos County is entitled to relief enjoining any conduct by applicant which is contrary to the policies. This permit is it revocable permit. Brazos Comfy reserves the right to revoke this pernll at any tine, in Ilse sole discretion of Brazos County, for interests of public health, safety or welfare, or for failure to repair any damages upon dennand, or for any other reason Lleemed sufficient by Brazos County. In lire event Connpay fails to comply uvith any or all of lite requirements as set forth herein, the County any take such action as it deems appropriate to compel compliance. The County Eughreer farther retains the right to revoke fills permit by verbal not y7cadot to the Appllcant/Company. Failure to obtain this perntil andlor notify lire County Engineer's Office within 24 hours of beginning construction shall constitute grounds for Job shutdown. By signing below, I certify that I am authorized to represent the Company listed below, and that the Company agrees to the conditions /provisions included in this permit. Name 52 5e,- E iii'- -//F -3 /iS6 Ph{pn /BN /m /aber ` �' rJ SOU / r +'-0 {/ I — Loh r'ef04, Email: PIPELINE UTILITY APPROVAL Brazos County offers no objection to the proposed location of the utility in the County right of way as shown by accompanying drawings and notice dated 1--7-1,5 except as noted below: (Month/DayNear) EXCEPTIONS: (Z) " - A 0 � W, Aw Brazos County Engineer I pq -� GEORGE POWELL SURVEY OSMC'r NO. 192 BRAZOS COUNTY, TEXAS W I I R 8� 8� 8 V N� V MwYG Y Y.Wxwe as o o`d MAD w UL• NJOY2Y2.0 GRAVEL SURFACE 1 YW. LON. MIFF2105.1 1]a' YIL 13� t>o• YM 1 MOIEpIpY CARRIER PIPE b' OF 8.825' OD. • 0250' W.T.. LINE PIPE % -52 14 MRS FHE W/JO MLLS MO UK PIPE CGTEO P UNE TYPICAL UNCASED ROAD CROSSING CARRIER PIPE DATA coxlvrts ro DE Tw1DtED NATURAL cwt CU951E1GTION CLASS 1 PIPE MATERIAL' STEEL SPECIFICATION TWO GRADE OF PIPE MATEflN1 % -52 OUTSIDE DIAMETER AND WALE 7/NCI01E55 8.825' O.D. x 0.350' WALL YIETH srRENDTN of PIPE IM71i18AL szao0 P.S.I. TYPE OF JOINT WELDED METHOD OF INSTAl1AHON BORING NA%eAUN OPERATING PRESSURE 1,440 PSl �T� �T�B 14 MILS THE W /]0 MILS MO WARNING SIGNS FACII HIDE NERRIf A80VE GROUND 4' -O' - (COUNTY ROAD) MINIMUM T>FPfN DENUTx IHrcNES OR DRNNIAE STRUCTURES 1o' -O' GINOWC PROTECTION ONE (1) TWO WIRE 7ESf STATION HALCON IC 0 SERVICES EYI PIPELINE CROSSING (RCKS LANE U0�• Pq 418 ' E BU £ OS PROPOSED PH4SCpGLE- WWIBFMOB! SCN.E.. ORAWN BY, OATS' PIPELINE CROSSING 4KK5 aw mm K.N. / l5 18DYiN HALCON FIELD SERVICESw LLC This letter is written to comply with section H — item 3 of the "Brazos County Roadway Safety and Road Preservation Standards" for work conducted in Brazos County right -of -ways: The design and installation of this pipeline and roadway crossings will be constructed in accordance to 49 CFR Part 192 of the Federal Safety Standards. Project Design and Installation Parameters Project — Ridgeback— Hudspeth Rd Product— Natural Gas Pipe Diameter - 8.625" Pipe Wall Thickness — 0.322" Material Specification — Steel, X -52 Minimum Yield Strength - 52,000 psi Maximum Operating Pressure —1,440 psi This pipeline is considered high pressure and will consist of a non cased pipe with county road crossings depths at or greater than 10'(12W) below ditch flow line. Sincerely, Stewart Bonner Contact Rep. For Halcon Field Services LLC 512- 658 -8542 sbonner2CcDvahoo.com BRAZOS COUNTY ROADWAY SAFETY AND ROAD PRESERVATION STANDARDS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY A. General Requirements I. Adequate drainage shall be maintained in ditches at all times. 2. Permittee will use best management practices (`BMP ") (EPA and TCEQ both provide lists of examples of BMPs) to minimize erosion and sedimentation resulting from the proposed installation. 3. The permittee shall take precautions to avoid damage to property. All County Right of Way and property shall be restored to its original condition, as far as practical, in the opinion of the County Engineer or appointed representative. 4. The construction and maintenance of such utility shall not interfere with the property or rights of a prior occupant. 5. Permittee shall not interfere with other utilities located in the right of way. In the event damages occur, permittee will be liable to the County or other utilities running through the right of way. 6. County Engineer shall determine whether or not permittee's plans shall inconvenience the public. If it is determined that inconvenience to the public exists, then the County Engineer will decide whether such project will be allowed or if an altemative exists so as not to inconvenience the public. B. Safely Requirements I . Proper traffic control measures must be put in place prior to beginning work and remain in place during the duration of the job. All traffic control measures must follow the Texas Manual of Uniform Traffic Control Devices ( TMUTCD). See Traffic Control Requirements below. 2. During construction, all safety regulations of the Texas Department of Transportation shall be observed. 3. Permittee must take such precautions and measures, including placing and displaying safety devices, as may be necessary, in order to safely conduct the public through the project area. Company shall provide flagmen, signs, signals or devices necessary to provide complete safety to the public. 4. Adequate provisions must be made to cause minimum inconveniences to traffic and adjacent property owners. 5. No cable, conduit and /or pole line shall be laid, constructed, maintained and /or repaired so as to constitute a danger or hazard of any kind to persons or vehicles using such road. Any poles placed in the Right of Way for future installation shall be placed at the back of the Right of Way. Exceptions may be approved by the County Engineer, C. Traffic Control Plan 1. A traffic control plan, pursuant to the TMUTCD or Engineered Traffic Control Plan must be provided for the following: a. Any construction (i.e. pit, excavation, hole) left open overnight, requires specific nighttime traffic control measures pursuant to the TMUTCD; 9 I Vol. °2% jo Pg �`� b. If construction is within ten (10) feet of the roadway; or c. Any work performed in the road right -of -way; 2. Plan must be attached to the permit and kept at the job site anytime work is being performed. 3. Plan must set forth the time of completion for the job. D. Design Standards 1. All overhead installations shall conform to clearance standards of the Texas Department of Transportation and the pole be placed in the designated area for power specified as set forth in the Texas Utilities Code, Section 181.045. 2. All pole installation (including lighting) shall be placed at the backside of the Right of Way to ensure safety to the public. Any pole placed in violation of this requirement will be required to be moved to the appropriate location at the company's expense. Exceptions may be approved by the County Engineer. All underground installations shall (these are minimum depths — utility may place deeper): a. be placed at a minimum depth of forty-eight (48) inches below the top of the pavement; b. be at least thirty -six (36) inches below ditch flow line when installation is within the area measured from top of bank to top of bank; c. be at least forty-eight (48) inches below ditch flow line if low pressure gas or petroleum lines. For high pressure gas and petroleum lines, see High Pressure Pipelines requirements listed below; d. not be closer than ten (10) feet from the edge of pavement. Exceptions may apply in rights of way of less than 60 feet. 4. Water Lines: All water lines must be a minimum 36- inches below the ditch flow line and cased. Waterlines shall be cased if crossing under the roadway. S. Utilities in all new developments that have 60 feet or greater of right of way shall be installed within designated locations based upon the type of utility. The locations shall be as follows: (measured from back of right-of-way). Power — 0 to 2 feet, nominally 1' Phone — 2 to 4 feet, nominally 3' Gas — 4 to 6 feet, nominally 5' Cable — 6 to 8 feet, nominally 7' 6. Utilities with less than 60 feet right -of -way in all new developments shall install the utility in a similar manner as referenced in No. 3 above; however, the County Engineer or its designated representative, will provide final approval of each utility location. 7. The length of any trench to be opened in advance of the pipe, conduit or ducts may not be longer than 400' if left open over night or unattended. 8. Crossings under a county road shall: a. be bored or jacked. ABSOLUTELY NO OPEN CUTS WITHIN COUNTY ROAD PAVEMENT; b. be pressure grouted for the full length of the crossing if the annular space between pipe and casing and soil exceeds one (1) inch. Brazos County must be given 24 hours notice of pressure grouting operations and have the opportunity to have an inspector on site to observe pressure grouting operations; I --,- Vol. pg. - c:aa2 c. TxDOT Standard Specification Item 476 shall be followed for all boring, jacking, tunneling and joints. 9. Bore Pits: a. no pits shall remain open longer than 2 days; b. all pits shall have proper traffic control measures in place. See Traffic Control Plan listed above. c. pits shall NOT be located within ten (10) feet from the edge of pavement without prior approval from the County Engineer or his representative; d. when pits are to remain open for more than 8 hours, due diligence will be used in protecting the spoil pile to prevent drainage problems; e. based upon soil conditions, the County Engineer or his representative may require shoring to protect pavement integrity; f. based upon soil conditions, the County Engineer or his representative may require pits be placed further from the edge of road. 10. Any installation within ten (10) feet of edge of pavement shall meet the following: a. location must be approved by the County Engineer or his representative b. backfilled with cement stabilized material. c. based upon soil conditions, the County Engineer or his representative may require shoring to protect pavement integrity. d. all excess water and mud shall be removed from the trench prior to backfilling. Any backfill placed during a rainy period or at other times where excess water cannot be prevented from entering the trench will be considered TEMPORARY and shall be replaced with PERMANENT cement stabilized material as soon as weather permits; e. all disturbed base and pavement materials shall be removed and restored to the satisfaction of the County Engineer or his representatives. f. no side or lateral tamping to fill voids under the base and pavement materials is allowed. 11. Company must be careful to not jeopardize the slope or integrity of the shoulder of the road. In the event Company damages the slope, shoulder or any other portion of the right -of -way, Company will be responsible for repairing the damage and replacing the right -of -way to the condition it was prior to commencing constriction. 12. Operation of construction and /or maintenance equipment on the traveled surface of any improved County road will not be permitted, except in an instance whereby the laying, construction, maintenance and/or repair of cables, conduits and/or pole lines cannot be accomplished by any other method and in this event all such equipment shall be of the rubber tire variety. Appropriate traffic control shall be provided meeting TMUTCD requirements. 13. In the event said construction and/or maintenance and /or repair requires Company to remove, cut or jeopardize any section of the road (asphalt, cement, road base, etc.), Company will be required to provide a performance bond or letter of credit securing necessary repairs. Said bond amount will be determined by the County Engineer. 14. The applicant shall submit a letter of "No Objection" from the Army Corps of Engineers for all designated wetlands and environmentally sensitive lands. E. Emer¢encv work 1. In the event Company is required to perform emergency services, that requires excavation in a County Right of Way, and unable to notify the County Engineer prior to conducting emergency repairs, Company F-LC71ii? PC c2J� shall notify County Engineer within 24 hours of beginning construction /repairs. This will allow the County Engineer's Office an opportunity to inspect the site to ensure the integrity of the County Right of Way and traffic safety controls used. F. Repairs to existing facilities 1. Maintenance and/or repair to existing cables, conduits, and /or pole lines which require disturbance of the soil, shall not be performed until plans describing such maintenance and /or repair have been approved by the County Engineer or its designated representative and a permit has been obtained. G. Relocation of utilities 1. When and if the County Engineer determines that it is necessary for the construction, repair, improvement, alteration or relocation of all or any portion of said road, any or all poles, wires, pipes, cables or other facilities and appurtenances authorized hereunder, shall be removed from said road, or reset or relocated thereon, as required by the County Engineer within a reasonable time as determined by the County Engineer and Utility Company, and at the expense of the Utility Company. H. High Pressure Pipelines 1. All utility Permits for high pressure pipelines (generally 60 PSI or greater), whether pertaining to controlled access or non - controlled access installations, should contain the following additional information in the description of the permit. - diameter -wall thickness - material specification - minimum yield strength - maximum operation pressure of the pipeline 2. With the exception of the maximum operation pressure of the pipeline, this information is to be supplied for both the carrier pipe and the casing. 3. Assurance must also be given that the installation material and design meet the minimum Federal Safety Standards for Liquid and Gas Pipe Lines. Assurance must be provided on company letterhead and signed by an authorized representative of the company. 4. Petroleum Pipelines: Depth Tyne of Pipeline (below deepest ditch erade) Special Requirements Encased Pipe Less than 10' Must be covered with concrete pad at least 36" deep Encased Pipe Greater than 10' No concrete pad required Non -Cased Pipe Less than 10' Must be covered with concrete pad at least 48" deep Non -Cased Pipe Greater than 10' No concrete pad required Concrete pad shall be minimum of 3" thick and width shall be pipe diameter plus 18" minimum 5. Under no circumstances will a pipeline be installed parallel to a County Road within the Right -of- Way. Transmission lines have been determined to be petroleum pipelines (which includes natural gas lines) and shall not be parallel to a County Road. 6. Natural Gas Distribution is a line that serves the final customer. yy N CR pE�6c q 7s��.B'sssTg�$g$� 33 g g• E 5 '�� � �YZ�� $i ?eg_�€ E?� $�A� $egg # o �oN' O T =_�a }_� Qi �l ° d �(S �a44stp's.sNer -'s �i5 6FFE55° i a$fE -AN 3 2� .3�i EE j F ggggp$� &3' i fi. f-1- 8 ( g LL2tn Ccg E�s F� -9 rEx ... bE- b 9 8 $p # "e $gE'(_aes s " E CTb_F €e B, god E'bg it 4,6 rip 4 .c I'�• �I �w ci na eg�3 °p� cu a Vol. Pg. 0 J = O N O � O O N N w U V � x > U Y O 3 W � w J o O C S � � N _ _ a N O V w C � V r 4 > N Y K O 3 K O � OOw S O N � 0 G a o w U r 6 iiC N O Y U O 3 • -• I • wG,nc.0 cu a Vol. Pg. 0 J = O N O � O O N N w U V � x > U Y O 3 W � w J o O C S � � N _ _ a N O V w C � V r 4 > N Y K O 3 K O � OOw S O N � 0 G a o w U r 6 iiC N O Y U O 3 BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPARTMENT: Road & Bridge MEETING DATE: January 13, 2015 SUBJECT: Utility Permit — Halcon Field Services Consider and take action on the Halcon Field Services utility permit to construct a road bore a minimum depth of 10 feet under Vicks Lane approximately 1,750 feet Southeast of Grassbur Road. Project will connect an oil well in the area. Site is located in Precinct 2. SUBMITTED BY: Darrell W. Kolwes Right of Way Agent This request APPROVED BY: / ❑ DENIED Duane Peters, County Judge DATE: [ / f 3.116 Commissioners' Court Qli APPLICATION FOR PIPELINE UTILITY PERMIT DESIGNATING PLACEMENT OF UTILITY IN COUNTY RIGHT OF WAY TO: THE COUNTY ENGINEER OF BRAZOS COUNTY, TEXAS Comes now Halcon Field Services [company name], hereinafter referred to as "Company" a Delaware [state] Corporation, with authority to transact business in Texas, acting by and through its duly authorized representative, and hereby petitions the County Engineer for the right to lay, construct, maintain, repair and/or operate equipment under, over, across and/or along certain County Roads as shown on drawings and diagrams attached hereto and said location described as follows: Facility to Cross Road Road Name & Block Number Length of Crossing TYPE OF CONSTRUCTION CHECK ONE Bored lacked Driven Cased Vicks La. 35 feet X Facility to Parallel County Road Within Right-Of-Way CONSTRUCTION TYPE 8.625" Diameter .250" wall Thickness 19 High Pressure Underground ❑ Low Pressure Underground Pipeline (60 psi or greater Pipeline (60 psi operating Material Specification X -52 Steel operating pressure) pressure) Minimum Yield Strength 52.000 usi Maximum Operation Pressure 1.440 0 The location and description of the proposed installation and appurtenances must be fully shown on the attached detailed drawings. The Company shall commence actual construction/work in good faith within 60 days from the date of said permit and shall complete said construction /work within 60 working days. (COMPANY MUST FILL IN). If such construction is not begun by the 60`" day, Company will be required to apply for a new permit. Company declares that prior to filing this application, it has ascertained the location of all existing utilities, both aerial and underground, and the filing of this application is prima facie evidence that the proposed installation will not conflict with any existing utility. A copy of this permit shall be kept at the job site any time work is being performed It is expressly stipulated that this Permit is a license for permissive use only and that the placing of facilities upon public property pursuant to this permit shall not operate to create or vest any property right in said holder. It is understood and agreed that the rights and privileges herein set out are granted only to the extent of the County's right, title and interest in the land to be entered upon and used by the holder and the holder will at;all times assume risk of and indemnify, defend and save harmless Brazos County from and against any and all loss, damages, cost or expense arising in any manner on account of the exercise or attempted exercise by said holder of the aforesaid rights and privileges. Any deviation from these specifications must be approved by Brazos County Engineer's Office or its designated representative. °` 7� i Approval of County Engineer's Office may take as long as two weeks after complete application is received Applicant agrees to comply with all tales of the County Commissioners and the County Engineer in construction of said installation attached hereto as BRAZOS COUNTY DESIGN STANDARDS AND SAFETY PRECAUTION REQUIREMENTS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OFI WAY and incorporated herein for reference. In lite evert Company falls to obtain a permit prior to Ike installation or does not install utilities in compliance with Installation requirements set forth herein (i.e. depth, location, etc), Company assumes all financial responsibility for damages and/or destruction of lines, cables, eta based upon itsfallure to comply with Brazos County requirements. Applicant agrees that if Brazos County demonstrates a violation of the terms of this policy, Applicant stipulates that requisites for injunctive relief exist and that Brazos Comfy is entitled to relief enjoining any conduct by applicant which is contrary to the policies. This permit is a revocable permit. Brazos County reserves the right to revoke ibis permit at any tine, in (lie sole discretion of Brazos County, for interests of public health, safety or welfare, or for failure to repair any damages upon dentanrl, or for any other reason deenned sufficient by Brazos County. lit the event Contpany fails to comply with any or all of tire requirements as set forth herein, the County rnny take such action as it deems appropriate to compel compliance. The County Engineer further retains the right to revoke this Pernnit by verbal notification to the Applicant/Company. Failure to obtain this permit and/or notify the County Engineer's Ofjtce within 24 hours of beginning construction shall constitute grounds for job shutdown. By signing below, 1 certify that i am authorized to represent the Company listed below, and that the Company agrees to the conditionstprovisions included in this permit. A I�G,, ,ft F e(j Spa � Co panyName , P n B Signa re hie 6 157, 5 f G A %//;7 nee r City Slate Zip 3 /,t - -118, � 7 86* Pt'Ca LAP of CoPn Email: PIPELINE UTILITY APPROVAL Brazos County offers no objection to the proposed location of the utility in the County right of way as shown by accompanying drawings and notice dated 1 -1 — 15 except as noted below: (Month/DayNear) �c... �C.JC L✓, i .r.- Brazos County Engineer GEORGE POWELL SURVEY AesrPoAcT M EME SRAZOS COUNTY, TEXAS li ;Y 0 �y I 3 yo GRAVEL SURFACE a'd adt UR NJOY2 ]0.9' LOM W9W1224.J" 4 Yal )- unlade mr auaoa TEST STATION t00AmV UAPoER PIPE 3S' OF &825' Of' x 0280' W.T., UNE PIPE X -52 14 MILS FOE W /JO MRS ARO ENE PIPE COATED PIP LINE TYPICAL UNCASED ROAD CROSSING CARRIER PIPE DATA CONTENTS TO BE IdNOLl07 NATURAL GAS CV541flGTgN CU155 1 PIPE MATERIAL STEEL SPECIFICATION AND GRADE OF PIPE MATERIAL % -82 OUTSIDE DIAMETER AND WALL THICKNESS &825' O.D. a 0250' WAll. YIELD STRENGTH OF PIPE MATERIAL 82,000 P.SL TYPE OF JOINT WELDm NEffK1D OF INSTAILATON BORING MAXIMUM OPERATING PRESSURE 1,440 P.S.I. COATING MATERIALS 14 MRS FBE W/JO MILS PRO WARNING SIGNS EACH SIDE MpGNf ABOVE GROUND 4' -0' - (COUNTY ROAD) MOONUM (RFM OENFATN DITCHES OR DRAINAGE STIIUClURES 101_0' GiN001C PROTECIgN ONE (i) TWO WE HALCON FIELD: SERVICES PROPOSED PIPELINE CROSSING CKS L1%JE 1750' SE F CRASSBUR WV£ Vol. Pc D eanz s couryn r PROPOSED P COCv1LE- W~ENGER SCALE.' WN � A47E.• PIPELINE CROSSING HICKS LANE _ _ __.... N.ES KM T�S/)5 TEST STATION t00AmV HALCON FIELD SERVICES, LLC This letter is written to comply with section H — item 3 of the "Brazos County Roadway Safety and Road Preservation Standards" for work conducted in Brazos County right -of -ways: The design and installation of this pipeline and roadway crossings will be constructed in accordance to 49 CFR Part 192 of the Federal Safety Standards. Project Design and Installation Parameters Project — Ridgeback — Hudspeth Rd Product — Natural Gas Pipe Diameter - 8.625" Pipe Wall Thickness — 0.322" Material Specification — Steel, X -52 Minimum Yield Strength — 52,000 psi Maximum Operating Pressure -1,440 psi This pipeline is considered high pressure and will consist of a non cased pipe with county road crossings depths at or greater than 10' (120 ") below ditch flow line. Sincerely, Stewart Bonner Contact Rep. For Halcon Field Services LLC 512- 658 -8542 sbonner2Cawahoo.com [VOL -�- p9 �1 BRAZOS COUNTY ROADWAY SAFETY AND ROAD PRESERVATION STANDARDS FOR WORK CONDUCTEDI IN BRAZOS COUNTY RIGHTS OF WAY A. General Requirements 1. Adequate drainage shall be maintained in ditches at all times. 2. Permittee will use best management practices (`BMP ") (EPA and TCEQ both provide lists of examples of BMPs) to minimize erosion and sedimentation resulting from the proposed installation. 3. The permittee shall take precautions to avoid damage to property. All County Right of Way and property shall be restored to its original condition, as far as practical, in the opinion of the County Engineer or appointed representative. 4. The constriction and maintenance of such utility shall not interfere with the property or rights of a prior occupant. 5. Permittee shall not interfere with other utilities located in the right of way. In the event damages occur, permittee will be liable to the County or other utilities running through the right of way. 6. County Engineer shall determine whether or not permittee's plans shall inconvenience the public. If it is determined that inconvenience to the public exists, then the County Engineer will decide whether such project will be allowed or if an alternative exists so as not to inconvenience the public. B. Safety Requirements 1. Proper traffic control measures must be put in place prior to beginning work and remain in place during the duration of the job. All traffic control measures must follow the Texas Manual of Uniform Traffic Control Devices ( TMUTCD). See Traffic Control Requirements below. 2. During construction, all safety regulations of the Texas Department of Transportation shall be observed. 3. Permittee must take such precautions and measures, including placing and displaying safety devices, as may be necessary, in order to safely conduct the public through the project area. Company shall provide flagmen, signs, signals or devices necessary to provide complete safety to the public. 4. Adequate provisions must be made to cause minimum inconveniences to traffic and adjacent property owners. 5. No cable, conduit and /or pole line shall be laid, constructed, maintained and /or repaired so as to constitute a danger or hazard of any kind to persons or vehicles using such road. Any poles placed in the Right of Way for future installation shall be placed at the back of the Right of Way. Exceptions may be approved by the County Engineer. C. Traffic Control Plan 1. A traffic control plan, pursuant to the TMUTCD or Engineered Traffic Control Plan must be provided for the following: a. Any construction (i.e. pit, excavation, hole) left open overnight, requires specific nighttime traffic control measures pursuant to the TMUTCD; b. If construction is within ten (10) feet of the roadway; or c. Any work performed in the road right -of -way; 2. Plan must be attached to the permit and kept at the job site anytime work is being performed. 3. Plan must set forth the time of completion for the job. D. Design Standards I. All overhead installations shall conform to clearance standards of the Texas Department of Transportation and the pole be placed in the designated area for power specified as set forth in the Texas Utilities Code, Section 181.045. 2. All pole installation (including lighting) shall be placed at the backside of the Right of Way to ensure safety to the public. Any pole placed in violation of this requirement will be required to be moved to the appropriate location at the company's expense. Exceptions may be approved by the County Engineer. All underground installations shall (these are minimum depths — utility may place deeper): a. be placed at a minimum depth of forty-eight (48) inches below the top of the pavement; b. be at least thirty-six (36) inches below ditch flow line when installation is within the area measured from top of bank to top of bank; c. be at least forty-eight (48) inches below ditch flow line if low pressure gas or petroleum lines. For high pressure gas and petroleum lines, see High Pressure Pipelines requirements listed below; d. not be closer than ten (10) feet from the edge of pavement. Exceptions may apply in rights of way of less than 60 feet. 4. Water Lines: All water lines must be a minimum 36- inches below the ditch flow line and cased. Waterlines shall be cased if crossing under the roadway. 5. Utilities in all new developments that have 60 feet or greater of right of way shall be installed within designated locations based upon the type of utility. The locations shall be as follows: (measured from back of right -of -way). Power— 0 to 2 feet, nominally I' Phone — 2 to 4 feet, nominally 3' Gas — 4 to 6 feet, nominally 5' Cable — 6 to 8 feet, nominally 7' 6. Utilities with less than 60 feet right -of -way in all new developments shall install the utility in a similar manner as referenced in No. 3 above; however, the County Engineer or its designated representative will provide final approval of each utility location. 7. The length of any trench to be opened in advance of the pipe, conduit or ducts may not be longer than 400' if left open over night or unattended. 8. Crossings under a county road shall: a. be bored or jacked. ABSOLUTELY NO OPEN CUTS WITHIN COUNTY ROAD PAVEMENT; b. be pressure grouted for the full length of the crossing if the annular space between pipe and casing and soil exceeds one (1) inch. Brazos County must be given 24 hours notice of pressure grouting operations and have the opportunity to have an inspector on site to observe pressure grouting operations; i� Pq -� i c. TxDOT Standard Specification Item 476 shall be followed for all boring, jacking, tunneling and joints. 9. Bore Pits: a. no pits shall remain open longer than 2 days; b. all pits shall have proper traffic control measures in place. See Traffic Control'Plan listed above. c. pits shall NOT be located within ten (10) feet from the edge of pavement without prior approval from the County Engineer or his representative; d. when pits are to remain open for more than 8 hours, due diligence will be used in protecting the spoil pile to prevent drainage problems; e. based upon soil conditions, the County Engineer or his representative may require shoring to protect pavement integrity; f. based upon soil conditions, the County Engineer or his representative may require pits be placed further from the edge of road. 10. Any installation within ten (10) feet of edge of pavement shall meet the following: a. location must be approved by the County Engineer or his representative b. backfilled with cement stabilized material. c. based upon soil conditions, the County Engineer or his representative may require shoring to protect pavement integrity. d. all excess water and mud shall be removed from the trench prior to backfilling. Any backfill placed during a rainy period or at other times where excess water cannot be prevented from entering the trench will be considered TEMPORARY and shall be replaced with PERMANENT cement stabilized material as soon as weather permits; e. all disturbed base and pavement materials shall be removed and restored to the satisfaction of the County Engineer or his representatives. f. no side or lateral tamping to fill voids under the base and pavement materials is allowed. 11. Company must be careful to not jeopardize the slope or integrity of the shoulder of the road. In the event Company damages the slope, shoulder or any other portion of the right -of -way, Company will be responsible for repairing the damage and replacing the right -of -way to the condition it was prior to commencing construction. 12. Operation of construction and/or maintenance equipment on the traveled surface of any improved County road will not be permitted, except in an instance whereby the laying, construction, maintenance and /or repair of cables, conduits and /or pole lines cannot be accomplished by any other method and in this event all such equipment shall be of the rubber tire variety. Appropriate traffic control shall be provided meeting TMUTCD requirements. 13. In the event said construction and /or maintenance and /or repair requires Company to remove, cut or jeopardize any section of the road (asphalt, cement, road base, etc.), Company will be required to provide a performance bond or letter of credit securing necessary repairs. Said bond amount will be determined by the County Engineer. 14. The applicant shall submit a letter of "No Objection" from the Army Corps of Engineers for all designated wetlands and environmentally sensitive lands. E. Emereencv work 1. In the event Company is required to perform emergency services, that requires excavation in a County Right of Way, and unable to notify the County Engineer prior to conducting emergency repairs, Company Vol. �/G . P9. -,J i shall notify County Engineer within 24 hours of beginning construction/repairs. T is will allow the County Engineer's Office an opportunity to inspect the site to ensure the integrity of the County Right of Way and traffic safety controls used. F. Repairs to existine fncl /hies 1. Maintenance and/or repair to existing cables, conduits, and/or pole lines which require disturbance of the soil, shall not be performed until plans describing such maintenance and/or repair have been approved by the County Engineer or its designated representative and a permit has been obtain Id. G. Relocation of utilities When and if the County Engineer determines that it is necessary for the construction, repair, improvement, alteration or relocation of all or any portion of said road, any or all poles, wires, pipes, cables or other facilities and appurtenances authorized hereunder, shall be removed from said road, or reset or relocated thereon, as required by the County Engineer within a reasonable time as determined by the County Engineer and Utility Company, and at the expense of the Utility Company. H. HIM Pressure Pipelines 1. All utility Permits.for high pressure pipelines (generally 60 PSI or greater), whether pertaining to controlled access or non - controlled access installations, should contain the following additional information in the description of the permit. - diameter -wall thickness - material specification - minimum yield strength - maximum operation pressure of the pipeline 2. With the exception of the maximum operation pressure of the pipeline, this information is to be supplied for both the carrier pipe and the casing. 3. Assurance must also be given that the installation material and design meet the minimum Federal Safety Standards for Liquid and Gas Pipe Lines. Assurance must be provided on company' letterhead and signed by an authorized representative of the company. 4. Petroleum Pipelines: Depth Type of Pipeline (below deepest ditch aradel Special Requirements Encased Pipe Less than 10' Must be covered with concrete pad at least 36" deep Encased Pipe Greater than 10' No concrete pad required Non -Cased Pipe Less than 10' Must be covered with concretg pad at least 48" deep Non -Cased Pipe Greater than 10' No concrete pad required i Concrete pad shall be minimum of 3" thick and width shall be pipe diameter plus 181' minimum. 5. Under no circumstances will a pipeline be installed parallel to a County Road within the Right -of- Way. Transmission lines have been determined to be petroleum pipelines (which in fides natural gas lines) and shall not be parallel to a County Road. 6. Natural Gas Distribution is a line that se t ttstam Vol, ,,2-A01 Pg. N FFPa ail _ ♦ ��s .F cF fiz� $> E yy; r[�$apa - @ °;� 5555 p bf6f! f1g flIN Y; p I W R _ Z t5 O T Y p z sz`YFsffQ sits @ j ¢ v Ma x ✓' ia;i fan- :e-MIY c�7 ;ti n +c $pq b M. S �4PU ff al zi 6 T3 6: g� I I .e aal :xe Ed •Y,� Apr(b��pS ! _ ..+a e•.+�..... ••-, s ._ +..........� : w.fe °.i Fig``''•{ " if �� q n Vol. — Pg° E5 v J O m � o � Z z O w o U U C f S > W � V Y ¢ O 3 W D N J o O O 2 ¢ � � o Z a U U Q j Y- N � Y 3 ¢ W 0 7 w 2 8 N � O I a CoC � Z O W U a ra N U Y 0 3 AHLi "- - "R'�" °I'I" •g i39R8 «88� f F =� �df °a6Rxf'sRS'sak �. _•� «na�SR «s� dti•= a1bx dSiO�& -. -n �$�c� ! _ ��gi3�K 9iR 85t il�x R�B7F.x 3�5�r N FFPa ail _ ♦ ��s .F cF fiz� $> E yy; r[�$apa - @ °;� 5555 p bf6f! f1g flIN Y; p I W R _ Z t5 O T Y p z sz`YFsffQ sits @ j ¢ v Ma x ✓' ia;i fan- :e-MIY c�7 ;ti n +c $pq b M. S �4PU ff al zi 6 T3 6: g� I I .e aal :xe Ed •Y,� Apr(b��pS ! _ ..+a e•.+�..... ••-, s ._ +..........� : w.fe °.i Fig``''•{ " if �� q n Vol. — Pg° E5 v J O m � o � Z z O w o U U C f S > W � V Y ¢ O 3 W D N J o O O 2 ¢ � � o Z a U U Q j Y- N � Y 3 ¢ W 0 7 w 2 8 N � O I a CoC � Z O W U a ra N U Y 0 3 AFFIDAVIT TEXAS LOCAL GOVERNMENT CODE, CHAPTER 171 STATE OF TEXAS § COUNTY OF BRAZOS § BEFORE ME, the undersigned authority, on' I I 6personally appeared IIvLw who being duly sworn, deposes and says: I. That he /she has substantial interest in a business entity or real property. Official action taken by the Commissioners Court of Brazos County, Texas �c�onc`erning Agenda (teem No. v I of the Court s ,- genda dated O 1 � 3 described as l!''fLi' I Vr Q, I / T01 Ir e,YVI�,/'l t- � 41 ` 41 ij , r la I would have a special economic effect on that n 1 ei business entity or a special economic effect on the value of the real property, that is distinguishable from the effect on the public. 2. / That the substantial interest is (check the following as is appropriate): a. Ownership of 10 percent or more of the voting stock or shares of the business entity or either 10 percent or more or $15,000 or more of the fair market value of the business entity; or () b. Funds received by me from the business entity exceed 10 percent of my gross income for the previous year, or () c. An equitable or legal ownership in real property with a fair market value of $2,500 or more; or () d. A person related in the first degree by either affinity or consanguinity to me has a substantial interest as defined above; or O e. other 3. That I will abstain from participation in the matter a /fin rn' Item 1 s authorized b la SIPnAII P. / / /O�iL.f h SWORN TO AND SUBSCRIBED BEFORE ME this the day of 20 t5- :ni E3Bdla .. +° Notary Pb I ic Notary Public in an r STATE OF TEXAS The State of Texas My Comm. Egr.0"M15 Filed: FILED FOR RECORD DATE j,_ ZC -/5— County Clerk AT O'CLOCK( '1/ Pa.3 STATE OF TEXAS COUNTY OF BRAZOS INTERLOCAL AGREEMENT BETWEEN BRAZOS COUNTY AND THE CITY OF BRYAN ROAD MAINTENANCE EXCHANGE THIS INTERLOCAL AGREEMENT ( "Agreeme ) is hereby made and entered into this (�6 day of 20j�4 artd between the CITY OF BRYAN, TEXAS, a home rule mun116lip"al corporation ( "Bryan") and BRAZOS COUNTY, TEXAS ( "County "), each acting by and through its duly authorized agents; WHEREAS, the respective participating governments (the "Parties ") are authorized by the Interlocal Cooperation Act, Texas Government Code, Chapter 791, to enter into a joint agreement for the performance of governmental functions; and WHEREAS, both Bryan and the County own, construct, repair, and maintain public streets within their respective jurisdictions, some of which cross jurisdictional borders and the parties have determined that a more efficient allocation and use of resources can be achieved at these crossings by exchanging responsibility for maintenance over portions of the public streets within their particular jurisdictions; and WHEREAS, the parties have further determined that the County and Bryan can share overall responsibility for maintenance of streets with cross jurisdictional connections so that the burden is distributed evenly and both entities benefit from the efficient use of resources; and WHEREAS, there is a new subdivision being constructed off Chick Lane, and the City desires to maintain that portion between the new subdivision and the existing Autumn Lake subdivision as the street will, most likely, be annexed by the City in the future; and WHEREAS, the parties desire to enter into this Agreement to apportion . responsibility for maintenance of specific streets that cross jurisdictional borders to Bryan and the County, to agree on standards for street maintenance, and to ensure that the burden of maintenance is shared equally; and NOW, THEREFORE, in consideration of the mutual covenants and conditions contained herein, the parties agree as follows: I. Shared Maintenance A. The parties agree to share maintenance of Chick Lane substantially as shown in Exhibit A, which is incorporated as if fully set forth herein. The City will maintain those portions of Chick Lane Maintenance ILA ____ Page 1 of 5 O i i Chick Lane shown in blue and the County will maintain those portions of Chick Lane shown in red on Exhibit A. B. The City is permitted to construct, or permit the construction of, improvements to Chick Lane outside City limits. C. This Agreement further acts as a License by the respective parties, to allow the other parry to use the easements and rights of way that constitute Chick Lane, to perform the maintenance described herein. I1. Maintenance Standards The parties will coordinate with one another, through their relevant departments, with regards to the standards to which streets must be maintained in the other party's jurisdiction. Except as otherwise agreed by the parties, streets do not need to be expanded, reconstructed, or replaced and the only requirement is that streets be maintained to substantially the condition they were in when being constructed. III. Term and Termination This Agreement shall be in force for a term of one (1) year following execution by both parties, which shall be deemed to be the date of approval by the respective governing bodies. This Agreement shall automatically renew annually for renewal terms of one (1) year unless either party gives notice of intent not to renew at least ninety (90) days prior to the end of the current term. This Agreement may be terminated by either party in the event of a breach, provided that the breaching party is given written notice and sixty (60) days to cure such breach. If the breaching party fails to cure such breach within the allotted time, the non - breaching party may send notice of termination, effective immediately upon receipt. IV. Miscellaneous A. Severability. If any provision of this Agreement is held to be illegal, invalid or unenforceable under present or future laws effective while this Agreement is in effect, such provision shall be automatically deleted from this Agreement and the legality, validity and enforceability of the remaining provisions of this Agreement shall not be affected thereby, and in lieu of such deleted provision, there shall be added as part of this Agreement a provision that is legal, valid and enforceable and that is as similar as possible in terms and substance as possible to the deleted provision. B. Texas law to annly. This Agreement shall be construed under and in accordance with the laws of the State of Texas and the obligations of the parties created hereunder are performable by the parties in the City of Bryan, Texas. Venue for any litigation arising under this Agreement shall be in a court of appropriate jurisdiction in Brazos County, Texas. Chick Lane Maintenance ILA ___ __ .__ ._ I Page 2 of 5 C. Sole Agreement. This Agreement constitutes the sole and only Agreement of the Parties hereto respecting the subject matter covered by this Agreement, and supersedes any prior understandings or written or oral agreements between the parties. D. Amendments. Except as otherwise provided herein, no amendment, modification or alteration of the terms hereof shall be binding unless the same shall be in writing and dated subsequent to the date hereof and duly executed by the parties hereto. E. Rights and Remedies Cumulative. The rights and remedies provided by this Agreement are cumulative and the use of any one right or remedy by either party shall not preclude or waive its right to use any and all other legal remedies. Said rights and remedies are provided in addition to any other rights the parties may have by law, statute, ordinance or otherwise. F. No Waiver. Failure of any party, at any time, to enforce a provision of this Agreement, shall in no way constitute a waiver of that provision, nor in anyway affect the validity of this Agreement, any part hereof, or the right of either party thereafter to enforce each and every provision hereof. No term of this Agreement shall be deemed waived or breach excused unless the waiver shall be in writing and signed by the party claimed to have waived. Furthermore, any consent to or waiver of a breach will not constitute consent to or waiver of or excuse of any other different or subsequent breach. G. Incorporation of Recitals. The determinations recited and declared in the preambles to this Agreement are hereby incorporated herein as part of this Agreement. H. Incorporation of Exhibits. All exhibits to this Agreement are incorporated herein by reference for all purposes wherever reference is made to the same. I. Headings. The paragraph headings contained in this Agreement are for convenience only and do not enlarge or limit the scope or meaning of the paragraphs. J. Duplicate Originals. The parties may execute this Agreement in duplicate originals, each of equal dignity. If the parties sign this Agreement on different dates, the later date shall be the effective date of this Agreement for all purposes. K. Gender and Number. Words of any gender used in this Contract shall be held and construed to include any other gender, and words in the singular number shall be held to include the plural and vice versa, unless the context requires otherwise City of Bryan JasA P. Bienski, Mayor Chick Lane Maintenance ILA zs County V— Duane Peters, County Judge Page 3 of 5 ,2/� j ATTEST: APPROVED AS TO FORM: Jkfis K. Hampton, City Attorney ATTEST: Karen McQueen, County Clerk Chick Lane Maintenance ILA Page 4 of 5 Vol. P . �z- Exhibit A — Streets Chick Lane Maintenance ILA Page 5 of 5 Vol. Pg. 0�5 a.1 inch = 500 fees Chick Lane Road Maintenance • • 1 r* v 4 ,� a .,w ...1 t 1 e ♦ .��� °+'S�.� III y f'-.r " ,» � �5 4 ♦ t 1�� h � � � � +\ � ,!' � 1 -. 1tt *_.,.�Y= '4 ,;" 1r•ly +'• ��1AJ5 i 44 • • \`vC. y b Ir •'ter. - \' ,1 - Y • .... r � ti .� n�.. ,:•; .���� °'.. fit} r rr ,• , Edgewater Subdivision °.. �'� ". •YI x • ; u, '..\ �, a Si M i• �f,1 �� . t � i N r � r. , N. ' t,, t , '1J q. • 2073 ' .11 2071b •. ` • . « .` , e .q A . 2069 • _ ; .' r�p'� ; r �•y .144 r,.a LZ 2041 �F V • T , ti ♦. _� cu (.. •! t , , • �9AO 20 s'z0 1© 2002 \z o r *- r _ . 1zColl ' 2100L' . xo x 2927t 2 '• 2013} . 2106• "1y� wt ly,ttT rN- 2023 2021 , �y0.2 0•Id` +' 7011 •_ 20.18 Y . 2.Ot1 §, p \ Autumn Lake Subdivision 1�y a x029 {2ozx a12c __ t.• ' 'r /' > I', •xoss 1 a1 86b9801 ��,?. 2U& IJJ [ i �Z�x 27 ;1 Y'. _ .. �. -,..,..,�18�8�i/— 't2iD2 __• t,R i Vol. pg. �� The State of Texas, County of BRAZOS We, the undersigned, as County Commissioners within and for Brazos County, and the Honorable Duane Peters, County Judge of Brazos County, constituting the entire Commissioners' Court of Brazos County, during a regular meeting of said Court have examined the foregoing report and have caused an order to be entered upon the Minutes of the Commissioners' Court of Brazos County approving said Report as presented and submitted as true and correct by Laura Taylor Davis, Treasurer of Brazos County, as provided for in the Revised Statutes of the State of Texas. (Texas Local Government Cade, 114.026) Witness my hand this J� L day of J q L r A.D. 2015 Karen McQueen County Clerk, County of BRAZOS, State of Texas Examined and approved in open Commissioners' Court this V3 k day of Duane Peters, County Judge Precinct # I #2 #3 Treasurer's Report for the MONTH NOVEMBER 2014 Vol. 2 /p -- pg. RAI -r Vol. pg. 0 G1 r 4,*.-1 U z RROM-W9 0 M 0 . . . . . . . . . . . . . . . . . . . . . . ME "S " O I Ila 0 WOR R 9 call 61110PA19151 A 65. Vol. pg. 0 BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2014 -2015 BUDGET YEAR NO. 14/15 15.1 -15.4 On this the 13th day of January 2015 at a regular meeting of the Commissioners' Court, the following members were present: A. Duane Peters, County Judge, Presiding B. Lloyd Wassermann, Commissioner, Precinct I C. Sammy Catalena, Commissioner, Precinct 2 D. Kenny Mallard, Commissioner, Precinct 3 E. Irma Cauley, Commissioner, Precinct 4 F. Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on 13th day of January 2015 the Court heard and approved a budget amendment for the 2014 -2015 budget year for Brazos County, Texas; and WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 9 September 2014, the following amendment(s) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 13th day of January 2015. THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS. By: L wm=�-- Duane Peters, County Ju ge Original: County Clerk's Office and Attached to the original budget Vol. �/l — Pg ��_ 24 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 14115 -15.1 V01• °zl' - -Pg- Y S, BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 14115 -15.2 1/13/2015 F-ol- ��b Pg.� BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 14/15 - 15.3 1/13/2015 ACCOUNTNAME General Capital Improvement Fund To reallocate funds from the radio project which has been delayed to cover the shortfall in the judicial software pEoject. - - -_ -- Vol. Pg. J�� BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 14/15 -15.4 111312015 reallocate fiords to utilities for the Court Annex. This should be the last invoice as the facility has been closed and the Court has been \ /nL �21z Pg _�/ h6 PERSONNEL CHANGE OF STATUS REQUESTS Commissioner Court Date: January 13, 2015 Department Submitting Information: Human Resources Purpose of Submissions: Consider and Take Action on Change Requests Department Submitting Employee Request Action Requested Request(s) Applies To 85th District Court Hawthorne, Kyle Add Supplement Constable Pct. 3 Coleman, Thomas Transfer Win Dept. County Court at Law #1 Kelly, Roy W. Retirement County Judge Aguilar, George Transfer to Another Dept. District Clerk Jacks, Karen New Hire Kleinschmidt, Cameron Resignation Warren, Jordyn Transfer Win Dept. IT Giles, Charles New Hire Nguyen, Hoa Transfer Win Dept. Juvenile Canales, Mayela Transfer Win Dept. Deslesque, Florent Resignation Approved In Commissioners' Court: Janua 015: County Judge's or Commissioner's Signature: (This Copy to be attached to minutes) 1 Vol. calG Pg. __