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2014-12-23 10:00AM REGULAR MEETING
i GR �I E Op n y O��Ty OP 80.ry0 "eex-� BRAZOSCOUNTY BRYAN,TEXAS NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON DECEMBER 23, 2014 AT 10:00 AM IN THE COMMISSIONERS COURTROOM OF THE COUNTY ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVE., SUITE 106, BRYAN, TX 77803 1. Invocation and Pledge of Allegiance - U.S. and Texas Flag - Chaplain G.H. Jones and Judge Peters 2. Call for Citizen input and /or concerns. Consider and take action on agenda items 3 - 20: 3. Payment Authorization to Brazos Valley Recycling in the amount of $900.00 for mulch for the Texas American Saddle Horse Association Show held December 5 -7 at the Brazos County Expo; a purchase order was not obtained in advance. 4. Approval of the following lob descriptions: • a. Intern Detention Officer (Intake Release), Class Code 1516 Position 1 • h Intem. Detention Officer (Intake Releasel. Class Code 1516 Position 3 5. Reguest from the Information Technology Department to approve a Memorandum of Understanding between Brazos County and the City of Bryan for the hosting of a Records Managment System for Law Enforcement. 6, Discuss and take possible action on a new contract with The Oaks Brownwood, operated by US Youth Services. LLC, to provide residential services for luveniles. 7. Approval of amendment to the contract to Lam Young Paving for Bid #2014 -57 to correct the award amount due to rounding errors. The correction results in a net increase of $185.00. 6, Approval of change order to Larry Young Paving for Mikulin Road to redistribute funds between Contract A and Contract B to fully utilize grant funding. Vol. Approval of service contract 2016.40 RekeyfRelock of Brazos County buildings. 10. Permission to advertise the following bids: • a. 2016 -10 Janitorial Paper Products • b. 2015 -11 Culverts • c. 2015.15 Network Cabling Parts • d. 2015.16 Printing 11. Consider and take action on acceptance of a cash donation in the amount of $43.320.00 from Halcon Resources to be utilized by Road and Bridge for safety operations and past present and future maintenance needs on Brazos County maintained roadways. 12. Consider and take action on the Final Plat of Duck Haven Phase Subdivision Phase Six (6). 10.021 Acres: B. McGregor Survey, A -170: Brazos County, Texas. Site is located in Precinct 1. 13. Consider and take action on the Valoo Engineering LLC utility permit to lay an 8 -inch sanitary sewer line 16 feet deep a total distance of 600 feet in the right of way of Chick Lane. This line will connect the Edgewater Subdivision. Site is located in Precinct 4. 14. Consider and take action on the Replat of Lots 1R & 2 Block 1 Gunler Addition• 25,00 Acres• 2 Lots• L McLaughlin Survey A38: Brazos County, Texas. Site is located in Precinct 4. 15. Tax Refund Applications for the following: • a. Kami Lynn Mableoverpavment$51.85 • b. Karen Gonzalezoverpayment$261.25 16. Budget Amendments. Budget Amendments FY 14115 12.1-12.7 17. Personnel Change of Status. Personnel Action Fortes 18. Payment of Claims. 19. Convene into Executive Session pursuant to Texas Government Code §551.0725 to deliberate business and financial issues relating to a contract being negotiated. 20. Consider and possible action on Executive Session. 21. Sheriffs report on inmate population. 22. Announcement of interest items and possible future agenda topics. 23. Call for Citizen input and/or concerns. 24. Adjourn. FVOL a- PUBLIC COMMENTS Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four minutes per person. Persons are invited to submit comments in writing on the agenda items and /or attend and make comment at the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas Constitution. As a Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in attendance at any Regular, Special and /or Emergency meeting of the Court shall conduct themselves with proper respect and decomm in speaking to, and/or addressing the Court, in participating in public discussions before the Court; and in all actions in the presence of the Court Those members of the public who are inappropriately attired andlor who do not conduct themselves in an orderly and appropriate manner will be ordered to leave the meeting. Refusal to abide by the Courts Order andlor continued disruption of the meeting may result in a Contempt of Court Clmtion. It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or group. Neither is It the intention of the Court to allow a member (or members) of the public to insult the honesty andlor integrity of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively. Accordingly, profane, insulting or threatening language directed toward the Court and/or any person in the Court's presence and/or racial, ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following sanctions: 1, cancellation of a speakers time; 2. removal from the Commissioners Court; 3. a Contempt Citation; andlor 4. such other andlor criminal sanctions as may be authorized under the Constitution, Statutes and Codes of the State of Texas. The County Commissioners Court can deliberate or take action only it a matter has been listed on an agenda property posted prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda, The Open Meeting Law does not expressly prohibit responses to public comments try the Commissioners Court However, responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County Judge and/or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recke existing policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act 7 551.042. INVOCATION Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required to attend or participate in the invocation and won decision will have no impact on their right to actively participate in the business of the Court. The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave., Suite 106, Bryan, TX 77803 is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two working days before the meeting. To make arrangements, please call (979) 3814102 Vol. Pg- ,S F� W BRAZOSCOUNTY BRYAN,TEXAS MINUTES December 23, 2014 BRAZOS COUNTY COMMISSIONERS COURT REGULAR MEETING n- File Stamped Aoenda.odf It-' Sian in sheet.pdf A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Administration Building, 200 South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday, December 23, 2014 with the following members of the Court present: Duane Peters, County Judge, Presiding; Lloyd Wassermann, Commissioner of Precinct 1; Sammy Catalena, Commissioner of Precinct 2; Kenny Mallard, Commissioner of Precinct 3; Irma Cauley, Commissioner of Precinct 4; Karen McQueen, County Clerk. The attached sheets contain the names of the citizens and officials that were in attendance. Invocation and Pledge of Allegiance - U.S. and Texas Flag - Chaplain G.H. Jones and Judge Peters Judge Peters led the prayer in Chaplain Jones' absence. 2. Call for Citizen input and /or concerns. There was no citizen's input. Vol. Pg. Consider and take action on agenda items 3 - 20: 3. Payment Authorization to Brazos Valley Recycling in the amount of $900.00 for mulch for the Texas American Saddle Horse Association Show held December 5 -7 at the Brazos County Expo; a purchase order was not obtained in advance. 0- Item 3.0 Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters, Wassermann. 4. Approval of the following job descriptions: • a. Intern, Detention Officer (Intake Release), Class Code 1516 Position 1 • b. Intern, Detention Officer (Intake Release), Class Code 1516 Position 3 R Item 4.odf Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters, Wassermann. 5. Request from the Information Technology Department to approve a Memorandum of Understanding between Brazos County and the City of Bryan for the hosting of a Records Managment System for Law Enforcement. This item was tabled. Motion: Table, Moved by Commissioner Kenny Mallard, Seconded by Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann. 6. Discuss and take possible action on a new contract with The Oaks Brownwood, operated by G4S Youth Services, LLC, to provide residential services for juveniles. IfA Item 6.odf The cost to Brazos County is $140 - $185 per day per child. The term of the contract is for twelve (12) months commencing on December 23, 2014 and terminating December 22, 2015. A copy of the agreement is attached. Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters, Wassermann . Approval of amendment to the contract to Larry Young Paving for Bid #2014 -57 to correct the award amount due to rounding errors. The correction results in a net increase of $185.00. Pt Item 7.odf Commissioner Cauley questioned if this would affect the bid. Charles Wendt, Purchasing Agent explained that it would affect all bids in the same manner. A copy of the amendment is attached. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters, Wassermann. va. �i Pg. Zz�� � 8. Approval of change order to Larry Young Paving for Mikulin Road to redistribute funds between Contract A and Contract B to fully utilize grant funding. R. Item 8.13df A copy of the change order is attached. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters, Wassermann . 9. Approval of service contract 2015 -40 Rekey /Relock of Brazos County buildings. e Item 9.pdf Commissioners Court approved a contract with Oak Security Group, LLC. A copy is attached. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by County Judge Duane Peters. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann . 10. Permission to advertise the following bids: • a. 2015 -10 Janitorial Paper Products • b. 2015 -11 Culverts • c. 2015 -15 Network Cabling Parts • d. 2015 -16 Printing IM- Item 10.pdf Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters, Wassermann. 11. Consider and take action on acceptance of a cash donation in the amount of $43,320.00 from Halcon Resources to be utilized by Road and Bridge for safety operations and past present, and future maintenance needs on Brazos County maintained roadways. V- Item 11.pdf Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann. 12. Consider and take action on the Final Plat of Duck Haven Phase Subdivision Phase Six (6), 10.021 Acres; B. McGregor Survey, A -170; Brazos County, Texas. Site is located in Precinct 1. 9-;� Item 12.)d Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters, Wassermann . 13. Consider and take action on the Valgo Engineering, LLC utility permit to lay an 8 -inch sanitary sewer line 16 feet deep a total distance of 600 feet in the right of way of Chick Lane. This line will connect the Edgewater Subdivision. Site is located in Precinct 4. R Item 13.pdf Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Vol. - "�/!�Z - Pg. Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters , Wassermann . 14. Consider and take action on the Repiat of Lots 1 R & 2 Block 1 Gunler Addition; 25.00 Acres; 2 Lots; L. McLaughlin Survey, A -38; Brazos County, Texas. Site is located in Precinct 4. 0 Item 14.odf Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard, Peters, Wassermann . 15. Tax Refund Applications for the following: • a. Kami Lynn Mable- overpayment - $51.85 • b. Karen Gonzalez- overpayment - $261.25 O5 Item 15.Ddf Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters. Wassermann . 16. Budget Amendments. Budget Amendments FY 14/15 12.1 - 12.7 Item 16.0 12.1 Reallocate funds for Capital Projects. 12.2 Reallocate funds for Capital Projects. 12.3 To recognize a monetary donation to the Road & Bridge Dept. 12.4 Reallocate funds for Information Technology. 12.5 Reallocate funds for the Tax Office. 12.6 Reallocate funds for Emergency Management. 12.7 Reallocate funds for Health & Life and the Medical Clinic. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters, Wassermann . 17. Personnel Change of Status. Personnel Action Forms 0 Item 17.0 A copy of the Personnel Change of Status requests is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann. 18. Payment of Claims. Claims Sheet.odf 7128437 - 7128635 Vol. pg. '5-D_ Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena , Cauley, , Mallard , Peters , Wassermann . 19. Convene into Executive Session pursuant to Texas Government Code §551.0725 to deliberate business and financial issues relating to a contract being negotiated. dt Item 19.0 At this point, the County Judge announced the Court would consider items 21 through 23 then return to convene into Executive Session. Having considered the previously noted agenda items, at 10:16 a.m. the County Judge stated that the Court would convene into Executive Session to deliberate business and financial issues relating to a contract being negotiated pursuant to Section 551.0725 of the Texas Government Code. The following individuals were asked to stay for the meeting: Candy Gallego, Executive Assistant Bill Ballard, Civil Counsel Charles Wendt, Purchasing Agent Eric Caldwell, IT Director William Agee, Consultant 20. Consider and possible action on Executive Session. At 10:52 a.m. the County Judge opened the meeting to the public and announced that no action would be taken. 21. Sheriffs report on inmate population. Jim Stewart, Chief Deputy stated there were 562 inmates in jail, 33 have electronic monitors and 15 are pending for monitors. 22. Announcement of interest items and possible future agenda topics. There were no announcements. 23. Call for Citizen input and /or concerns. There was no citizen's input. 24. Adjourn. The foregoing minutes of the Commissioners Court meeting held December 23, 2014 have been examined and are approved in open Court this 02011- day of 2015, in Bryan, Brazos County, Texas. Duane Peters County Judge Irma Caule� —� Commissioner, Precinct 4 Attest: t- � 4!Y - c / Karen McQueen County Clerk Commissioner, Precinct 1 Kenny Mallar Commissioner, Precinct 3 Vol. -- Pg I Pe of I BRAZOS COUNTY COMMISSIONER'S COURT -73f' DAY OF L , 201,�4 AM/PM, L6:00 d-a Name PRINT) IM, Organization Cl��he � �✓v�.cl�ot� .,-w, r, IVol. � Pg. 3 CI Brazos County Job Description Last Updated: September 2012 or Tasga6MW606120AM1017 Class Number: 1516 Title. Intern, Detention Officer (intake Release) Pay Group: 10 Department: Sheriff -Jall Admin. FLSA Status: Non Exempt Reports To: Intake Sergeant Approved Date: 10!01 22013 EEOC Category: Office and Clerical — —_ Position End f113*p15 Temporary Employee Date: Signature: messages; and serves as public/Inmate liaison. Including appropriately responding to letters and telephone Calla assisting the public In the Release Lobby. Assisting any other subdivision of the Intake /Release department. Inmates, calls taking messages; Performs dulles of PublMnmote liaison, Including appropriately responding telephone calls regarding Incarcerated Inmates; Performs miscellaneous duties, including writing memos; May assist with transporting Inmates within and outside of facility; May fingerprint and photograph prisoners; May assts! Serve Time Coordinator as necessary. L - -'_. .__ -_ __ -. ..__ ... - _- .._... ... .. .. .... ............... _._......... elV1SIOA RBOelved: From Intake Sergeant i Giy�jj I Thlaka non - supervisory position. - -.. .. ....__ ......... .... .. .. _ .......----. -- - - -- --. I EduceHOn Requlred: I adw01 greduetlon or Is equivalent, and be enrolled in the Internship class at udverslty. Preferred:: 4 :.._. -..- - - - - - -- ........._ ................ ......................__._..— - - - -- - - - -- - -...._.._..r Experience Required: To perform this job auccesaWAy, an indivlduel moat be able to perform each essential duty satisfactorily The l requirements listed below are representative of the knowledge, skill, and/or ability required. Rosso nabk accommodations may be made to enable individuals with disabilities to perform the essential funcllona. Preferred: --- .. ... .... .. ... — - - -' ---....—...__....._....._ .... .........__............_....... — Cerfilicates, Lkenses, Registrations — r RegUlrad: valid Texas Matoi Vehicle operators license. Fpg 5'cL - - - --........ - -- The phyi;ira! demands described here are represanlalive of !hose that must bemet by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable Individuals with dlsebllltles to perform the essential functions. While performing the duties of this Job, the employee Is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently Is required to stand and walk. The employee must frequently I'ft and/or move objects weighing up to 20 pounds, such as books and slacks of records, and occasionally must lift andfor move objects weighing 100 pounds or more. Specific vision abilities required by this job Include close vision, distance vision, peripheral vision, color vision, and ability to adjust focus. Proesdures end laws relating to Intake of Inmates, standard office practices and procedures, and use of computer software. Operate computers, Including word processing software; read and understand legal documents, letters, and memos; operate office equipment, communicate effectively, both orally and In writing; and maintain effective working relationships with co- workers, county employees, and the general public. ,The work environmentcharectedsticsdescribedherearerepresen lauveofthoseanempbyeeencounlero while performing the essential functions of this job. Reasonable accommodations may be made to enable Individuals with disabilities to perform the essential functions. The noise level In the work environment Is usually high, White performing the essential duties of this job, the employee Is constantly required to perform tedious and exacting tasks. The employee Is frequently required to perform multiple tasks simultaneously and to work closely with others a pad of a team. The employee may experience the threat of danger or physical abuse and may be required to respond to emergency situations. APPROVED Duane Peters County Judge Date t jClass Number. Pay Group; —_ FLSA Status: Approved Date: Brazos County TOMPTOWROOSIOO 1.2=IW2012 Job Description Last Updated: September 2014 Intern, Detention Officer Intake Release 1518 Title: ( ) Non Exempt 10/01/2014 Position End i 0913012015 Department: Sheriff- Jail Admin. Reports To: Intake Sergeant EEOC Category: Office and Clerical iTemporary Employee Signature: messages, and serves as publiclinmate liaison, Including appropriately responding to letters and telephone calls regarding Incarcerated Inmates, assisting the public in the Release Lobby. Assisting any other subdivision of the Intake/Release department. taking messages; Performs duties of Publldlnmale liaison, Including appropriately responding telephone calls regarding Incarcerated Inmates; Performs miscellaneous duties, Including writing memos; May assistwilh transporting inmates within and outside of facility; May fingerprint and photograph prisoners; May assist Serve Time Coordinator as necessary. j Other Duties as assigned. (1%), . Apply RecelVed: ;From Intake sergeant iGiven: 1 This Is a non - supervisory position. Required: 4161h sohool graduatlon or Its equivalent, and be enrolled in Ilia Internship class at a university. Preferred: I. . ........... - _ ........ Experience a _.. ... __ Required: ; To perform this Job successfully, an Individual must be able to perform each essentis� dulysa�islaclorily. The I requirements listed below are representative of the knowledge, skill, and /or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Preferred: 1 Certificates, Licenses, I Registrations j ...., _..... - - - - -- i Required: I Vagd7exulAOtorVehklsoperetoraYCerree. 1 i ---- Fi/ plj-2� I Pfeferred: Knowledge, Skips, & The physical demands descdbed here era representative of !hose that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable Individuals with dlsabllifies to perform the essenllal functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently Is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as books and stacks of records, and occasionally must lift and /or move objects welghIng 100 pounds or more. Specific vision abilities required by this job Include close vision, distance vision, peripheral vision, color vision, and ability to adjust focus. Procedures and laws relating to Intake of inmates, standard of0cs practices and procedures, and use or computer software. operate computers, including word processing software; read and understand legal documents, letters, and memos; operate office equipment, communicate effectively, both orally and in w and maintain effective working relationships with co- workers, county employees, and the general public. — ._._.....-.._.._ - -- -...._--_._.— __.... ... The work environment charactedallcs described here ere represenlalWe of Ihose an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable Individuals with disabilities to perform the essential functions. The noise level In the work environment Is usually high. While performing the essential duties of this job, the employee Is constantly required to perform tedious and exacting tasks. The employee Is frequently required to perform multiple tasks simultaneously and to work closely with others a pert of a team. The employee may experience the threat of danger or physical abuse and may be required to respond to emergency situations. V� i (2 Z3/11 Duane Peters Date County Judge Vol. ,2 /V= pg. ,s-�r _ CONTRACT AND AGREEMENT FOR SECURE, RESIDENTIAL, POST - ADJUDICATION TREATMENT SERVICES FOR ADJUDICATED JUVENILE OFFENDERS -SPACE AVAILABLE This Agreement is entered into by and between Brazos County Juvenile Services Department ( "Contracting County") and G4S Youth Services, LLC, ( "Service Provider") a Florida for - profit corporation, certified by the Brown County Juvenile Board under §51.125(a)(2), TEX FA. CODE, registered with the Texas Juvenile Justice Department, and in compliance with all applicable standards under Title 37 Texas Administrative Code, to provide child care services. ARTICLE I PURPOSE 1.01 The purpose of this Residential Services Agreement is to provide Contracting County with long term residential care for children adjudicated to have committed delinquent conduct or conduct Indicating a need for supervision. The placement Facility to be utilized Is leased and operated by Service Provider, and Is located at 800 FM 3254, Brownwood, Texas 76001. The business office of Service Provider is 800 FM 3254, Brownwood, Texas 76001. ARTICLE II TERM 2.01 The term of this agreement is for 12 months, commencing December 23, 2014 and ending December 22, 2015. ARTICLE III SERVICES 3.01 Service Provider will provide the following level of care services: Specialized mental health and substance abuse treatment services. Specialized level of care consists of a structured, controlled residential treatment setting that is designed to provide appropriate supervision and a moderate level of therapeutic services to maintain or improve the child's functioning. 3.02 Service Provider will also provide /perform the following services: A. Provide basic residential services, including: standard supervision by qualified adults, food and snacks, recreation, personal hygiene items, hair cuts, transportation, school supplies, room, (rent, utilities, maintenance, telephone), as agreed by Contracting County. B. Ensure that the child's parent(s) or legal guardian(s) and Contracting County are notified if a child In placement makes an unauthorized departure, becomes seriously ill, or is involved in a serious accident. The Probation Officer and parents will be informed Immediately, If during working hours. After normal working hours, every effort will be made to notify Contracting County and the parents. In the event of serious illness or accident and for any required follow -up care Service Provider shall be responsible for having the child transported to the nearest hospital or emergency care facility. C. Provide to the Contracting County Department a written Individualized Treatment/Case Plan developed in concert with the client and mutually agreed upon by the appropriate Service Provider staff and the Probation Officer within thirty (30) days of placement. Said individualized Treatment /Case Plan shall include measurement of progress towards goals in the Plan. The Individualized Treatment /Case Plan shall contain the reasons why the placement may benefit the client, shall specify behavioral goals and objectives being sought for each client, shall state how the goals and objectives are to be achieved In the placement, shall state how the parent(s), 2013.2 G4S Youth Services — Juvenile Residential Facility services Vol. a pg. �� Page 1 of 9 guardian(s), and, where possible, grandparents and other extended family members will be involved in the program plan to assist in preventing controlling the child's objectionable behavior. D. Initiate and document meetings to review the Individualized Treatment/Case Plan with the child and the assigned Residential Services Probation Officer at reasonable Intervals, not to exceed ninety (90) days, to assess the child's progress toward meeting goals set forth, making modifications when necessary, and determining the need for continued placement outside of the child's natural home. E. Maintain copies of the original Individualized Treatment /Case Plan and the periodic reviews. F. Provide the Contracting County Department with a written report of the child's progress at reasonable intervals, not to exceed ninety (90) days, or on a more frequent basis, as follows: progress reports will be sent to Brazos County on a monthly basis. G. Document and maintain records pertaining to the number and type of investigations made by the Department of Family and Protective Services, the Department of Juvenile Justice, any law enforcement agency, or any other investigative agency. Such records shall be Immediately made available to the Contracting County upon request. H. Any and all medical /psychiatric treatment and medication required to meet the needs of the child, as well as other pre- approved expenses not provided for in the Service Provider's program, shall be the sole responsibility of the said child's parent(s), guardian(s), court ordered appointed conservator or Contracting County; however, In no case shall a child be denied any needed medical /psychiatric treatment due to the inability to pay. I. Provide and document off -campus visits or furloughs upon request; however, the costs associated with off - campus visits or furloughs will be paid by the parent, guardian, or Contracting County. J. In accordance with $29.012(b)(1) of the Texas Public Education Code, as a condition of this contract for residential services, Service Provider shall notify the school district In which the facility is located no later than the third day after the date a child is placed in the facility. ARTICLE IV COMPENSATION 4.01 For and in consideration of the above- mentioned services, Contracting County agrees to pay the Service Provider the sum of $140.00 or $185.00 per day for each child, Le., the daily rate, admitted under this Agreement. [NOTE: It Is understood that the daily rate depends on the degree of specialized services mutually agreed to.] The daily rate shall be paid to the Service Provider for each day a child Is in residential placement pursuant to billing and paying procedures agreed upon by Service Provider and Contracting County. Payment is due within 30 days of receipt of billing. 4.02 Psychiatric services will be provided to the child on an as needed basis. The Contracting County shall provide a written psychological or psychiatric evaluation. If the battery of tests included in the evaluation is older than six (6) months prior to admission, a clinical interview performed within six (6) months prior to admission shall be submitted with an updated diagnosis and prognosis. 4.03 Service Provider will submit an Invoice for payment of services to the Contracting County on a monthly basis. Said invoice shall be submitted with ten (10) working days following the end of the Invoiced month and shall Include information deemed necessary for adequate fiscal control, Including but not limited to: to be attributed to specific clients if appropriate, date service was rendered, total dally cost, and total monthly cost. Each Invoice received for payment will be reviewed by Contracting County in order to monitor Service Provider for financial compliance with this Agreement. Invoices submitted by Service Provider in proper form shall be paid by Contracting County in a timely manner. 2013.2 G4S Youth Services— Juvenlle Residential Facility Services [Vol. Pg. _ S% Page 2 of 9 4.04 Contracting County shall be responsible for all of the juvenile's medical expenses, including prescription medication. Contracting County may make arrangements directly with vendors for the provision of, and payment for, routine medical expenses, including without limitation, hospitalization and dental, for Post - Adjudication program juveniles, or can authorize In writing Service Provider to do so on behalf of Contracting County at Contracting County's expense. 4.05 If an emergency examination, EMS treatment, health care treatment, and /or hospitalization outside the Facility ( "Outside Treatment ") are required for a child placed in the Facility, the Administrator of the Facility is authorized to secure the Outside Treatment at the expense of the Contracting County. The Administrator shall notify Contracting County of Outside Treatment within twenty-four (24) hours of its occurrence. 4.06 If during the course of residential treatment, the Contracting County determines that a part of the youth's treatment program should Include time away from the residential setting of the Service Provider, such as weekends and holidays, prior to the completion of the youth's treatment and return home, and wishes that the youth return to the residential setting after a period away from the residential setting, the Contracting County shall request the Service Provider to retain space for the youth until his return. To this end, the Contracting County agrees to pay Service Provider the full amount due for such regularly scheduled days away from the residential setting or its program, provided they do not exceed ten (10) days per client and that prior approval has been obtained by the Contracting County. Furloughs will not be authorized for the first ninety (90) days of placement, or until the completion of the first Individualized Program Plan Review, whichever comes first, except in only highly unusual situations. 4.07 The Service Provider is under no obligation to retain space for the juvenile in an unauthorized departure situation; however, in no event shall the Contracting County pay for the days when the juvenile was absent without authorization, but no space in the program was retained for such absent client(s) by the Service Provider. The County must be informed in writing If and for how long the Service Provider Intends to retain space for such an absent client, and the County may decline In writing all or part of the period for which the Service Provider Intends to retain the space. 4.08 Service Provider shall account separately for the receipt and expenditure of any and all state funds received from Contracting County under this contract. Service Provider shall account separately for state funds received and expended utilizing Generally Accepted Accounting Practices (GAAP). Upon request Service Provider will provide Contracting County with a copy of Its most recent financial audit. 4.09 It is understood and agreed by Service Provider that this Agreement is funded in whole or in part with grant or state funds and shall be subject to termination without penalty, either in whole or in part, if funds are not available or are not appropriated by the Texas Legislature. 4.10 In the event that State Reimbursement Rates are increased during the duration of the terms of this contract, the new rates will become effective reflecting those of the increase. 4.11 Service Provider agrees to make claims for payment or direct any payment disputes to Contracting County's Fiscal Officer. Service Provider will not contact other department employees regarding any claims of payment. 4.12 Except to the extent that a party to this Agreement seeks emergency judicial relief, the parties agree to negotiate in good faith In an effort to resolve any disputes related to this contract that may arise, no matter when the dispute may arise. If a dispute cannot be resolved by negotiation, the dispute shall be submitted to mediation before the parties resort to arbitration or litigation. The parties shall choose a mutually acceptable mediator to mediate the dispute, and the parties shall pay the costs of mediation services equally. 2013.2 G45 Youth Services — Juvenile Residential Facility Services Vol. p9, lJ Page 3 of 9 ARTICLE V ADDITIONALTERMS & AGREEMENTS 5.01 Prior to transporting a child to the Facility for placement, the official authorizing the placement shall call the Facility to ensure that space is available. Placement of children by authorized officers of Contracting County may be denied, if space limitations require, as determined by the Facility. Service Provider will make every reasonable effort to place the child expeditiously. 5.02 A child will only be accepted In the Facility upon receipt by the Facility Administrator of a proper order from the Juvenile Court of Contracting County. Service Provider is under no obligation to accept a client who is deemed inappropriate for placement in the program. 5.03 Each child placed in the Facility shall be required to follow the rules and regulations of conduct as fixed and determined by the Administrator and staff of the Facility. 5.D4 If a child is accepted by the Facility from Contracting County and the child thereafter is determined to be, In the sole Judgment of the Administrator, mentally unfit, dangerous, or unmanageable, or whose mental or physical conduct would or might endanger the other occupants of the Facility, then the Administrator shall notify the representative of the Contracting County of this determination. The child shall be removed immediately from the Facility. it will be the responsibility of Contracting County to provide for the transportation for the removal of the child. 5.05 Service Provider agrees that the Facility will accept any child who qualifies, without regard to such child's religion, race, creed, sex or national origin. 5.06 Except as provided in Section 5.04, it is understood and agreed by the parties that children placed in the Facility under proper orders of the appropriate Juvenile Court shall not be discharged from the Facility until the Administrator of the Facility receives either a written authorization from the Contracting County that placed the child, or an Order of Release signed by the Judge of the Juvenile Court of the Contracting County. 5.07 It is further understood and agreed by the parties that nothing in this contract shall be construed to permit Contracting County, its agents, servants, or employees in any way to manage control, direct or Instruct Service Provider, its director, officers, employees, agents, shareholders and designees in any manner respecting Its work, duties or functions pertaining to the maintenance and operation of the Facility. 5.09 Contracting County reserves the right to terminate the client's placement with Service Provider at its discretion. Service Provider must not release a client to any person or agency other than Contracting County without the express consent of an authorized agent of Contracting County. ARTICLE VI EXAMINATION OF PROGRAM & RECORDS 6.01 Service Provider agrees that it will permit Contracting County to examine and evaluate its program of services provided under the terms of this agreement periodically. This examination and evaluation of the program may include site visitation, observation of programs in operation, interviews and the administration of questionnaires to the staff of Service Provider and the children, when deemed necessary. 6.02 For purpose of evaluation, inspection, auditing or reproduction, Service Provider agrees to maintain and make available to authorized representatives of the State of Texas or Contracting County any and all books, documents or other evidence pertaining to the direct costs and expenses of this Agreement. 2013.2 G4S youth services — luvenlle Residential Facility Services Page 4 of 9 Vol. _ Pg. 6.03 Service Provider will keep a record of all services provided to Contracting County under this Agreement, and upon reasonable notice will provide Information, records, papers, reports, and other documents regarding services furnished as may be requested by Contracting County. Service Provider will maintain the records (as referenced above) for three (3) years after the termination of this Agreement. 6.04 Contractor understands that acceptance of funds under this contract acts as acceptance of the authority of the State Auditor's Office, or any successor agency, to conduct an audit or investigation in connection with those funds. Contractor further agrees to cooperate fully with the State Auditor's Office or Its successor In the conduct of the audit or Investigation, including providing all records requested. Contractor will ensure that this clause concerning the authority to audit funds received indirectly by subcontractors through the Contractor and the requirement to cooperate Is Included in any subcontract it awards. ARTICLE VII 7.01 Service Provider shall maintain strict confidentiality of all information and records relating to children placed by Contracting County, and shall not re- disclose the information except as required to perform the services to be provided pursuant to this Agreement, or as may be required by law. 7.02 Service Provider and Contracting County agree to abide by Title 37, Part 11, Chapter 380, Subchapter G, Division 1, Rule §380.9909, relating to Access to Youth Information and Records. ARTICLE VIII DUTY TO REPORT 8.01 As required by 0261.101 and 261.405 of the Texas Family Code, Service Provider shall report any allegations or Incident of abuse, exploitation or neglect of any child (including but not limited to a juvenile that has been placed by Contracting County) within twenty-four (24) hours from the time the allegation is made, to all of the following: A. Loral law enforcement agency; B. Texas Juvenile Justice Department by submitting a TJJD Incident Report Form to facsimile number 1- 512- 424 -6716 (or if unable to complete the form within 24 hours, then by calling toll -free 1- 877 -786- 7263, followed by submitting the report within 24 hours of said call); and, C. Contracting County. ARTICLE IX DISCLOSURE OF INFORMATION 9.01 Service Provider warrants that, prior to entering this contract, it has verified and disclosed the following information to Contracting County, and agrees that it shall have an ongoing affirmative duty under this Agreement to promptly ascertain and disclose in sufficient detail this same Information to Contracting County: A. Any and all corrective action required by any of Service Provider's licensing authorities; B. Any and all litigation filed against the Service Provider, or against Its employees, Interns, volunteers, subcontractors, agents and /or consultants that have direct contact with juveniles; C. Any arrest of any employee, Intern, volunteer, subcontractor, agent and /or consultant of the Service Provider that has direct contact with juveniles; D. Any finding of "Reason to Believe" by a state regulatory agency in a child abuse, neglect and exploitation Investigation where an employee, Intern, volunteer, subcontractor, agent and /or consultant of the Service Provider that has direct contact with juveniles was the alleged or designated perpetrator; E. The identity of any of the Service Provider's employees, interns, volunteers, subcontractors, agents and /or consultants that have direct contact with juveniles that are registered sex offenders; and, 2013.2 G45 Youth Services— Juvenile Residential Facility Services Vol. -- pg. Page 5 of 9 F. The Identity of any of the Service Provider's employees, interns, volunteers, subcontractors, agents and /or consultants that have direct contact with juveniles that have a criminal history. For the purpose of this Agreement, the term "criminal hlstory" shall include: (1) current felony or misdemeanor probation or parole; (2) a felony conviction or deferred adjudication within the past ten years; or (3) a jailable misdemeanor conviction or deferred adjudication within the past five years. ARTICLE X EQUAL OPPORTUNITY 10.01 Service Provider agrees to respect and protect the civil and legal rights of all children and their parents. During the performance of this contract the Service Provider agrees it: (a) Will not discriminate against any child, childcare provider, parent, employee or applicant for employment because of race, color, religion, sex or national origin Including but not limited to employment, promotion, demotion or transfer, recruitment or advertising, lay -off or termination, rates of pay or other forms of compensation and selection for training, Including apprenticeship. The Service Provider agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provision of this non - discrimination. (b) Will, in all solicitations or advertisement for employees placed by or on behalf of the Service Provider, state that all qualified applicants for positions in the Facility, will receive consideration for employment without regard to race, color, religion, sex, or national origin. (c) Shall abide by all applicable federal, state and local laws and regulations, Including the Prison Rape Elimination Act of 2003,42 U.S.C. 15601 et seq. 10.02 Service Provider agrees that it will not engage in any religious indoctrination or require any of the children placed with the Service Provider under this Agreement to participate In any religious activity. Service Provider further agrees that it will not impose any sanctions or deny any benefits to any children placed with the Service Provider under this Agreement solely on account of the child's religious beliefs or because the child does not participate in religious activities. Service Provider further agrees that It will not engage in any activity with respect to the children placed with the Service Provider under this Agreement that would constitute an establishment of religious or in any manner violate the rights of the children to religious freedom under the First Amendment of the United States Constitution. ARTICLE XI OFFICIALS NOT TO BENEFIT 11.01 No officer, employee or agent of Contracting County and no member of its governing body and no other public officials of the governing body of the locality or localities in which the project is situated or being carried who exercise any functions or responsibilities in the project, shall participate in any decision relating to this Agreement which affects or conflicts with his /her personal Interest or have any personal or pecuniary Interest, direct or Indirect, in this Agreement or the proceeds thereof. ARTICLE XII DEFAULT, SANCTIONS, PENALTIES FOR BREACH OF CONTRACT 12.01 Contracting County may, by written notice of default to Service Provider, terminate the whole or any part of this Agreement, as it deems appropriate, in any one of following circumstances: A. If Service Provider fails to perform the work called for by this Agreement within the time specified herein or any extension thereof; or ' B. If Service Provider fails to perform any of the other material provisions of this Agreement, Including failure to achieve the defined goals, outcomes, and outputs, or so fails to prosecute the work as to endanger the performance of this Agreement in accordance with its terms, and in either of these two circumstances after receiving notice of default, Service Provider does not cure such failure within a period often (10) days. 2013.2 G4S Youth Services - Juvenile Residential Fadllty Services Page 6 of 9 - voi. p9, % 3 C. Except to the extent that a party to this Agreement seeks emergency judicial relief, the parties agree to negotiate in good faith in an effort to resolve any disputes related to this contract that may arise, no matter when the dispute may arise. If a dispute cannot be resolved by negotiation, the dispute shall be submitted to mediation before the parties resort to arbitration or litigation. The parties shall choose a mutually acceptable mediator to mediate the dispute, and the parties shall pay the costs of mediation services equally. D. The prevailing party in any lawsuit arising out of this Agreement will be entitled to Attorney's fees from the other party, including actions for declaratory relief. E. All notices required under this Agreement shall be In writing. They shall be sent by fax or by registered U.S. mail, return receipt requested, to the party at the addresses listed below. A party must provide notice of a change of address during the term of this Agreement. Unless specified otherwise, notices required in this Agreement shall be deemed to have been received when actually receive. F. Captions in this Agreement are for convenience only and shall be deemed Irrelevant in construing the provisions of the Agreement. G. The parties intend that, in construing and enforcing the provisions of the Agreement, mediators and judges shall give maximum effect to the principles of contractual freedom and contractual enforceability. H. If any court finds any provision of this Agreement to be invalid or unenforceable, this finding shall not affect the validity or enforceability of any other provision of the Agreement. I. No express or implied waiver by any party of any right of that party under this Agreement in any specific circumstance shall be considered to waive that right of that party in any other circumstance. J. The covenants and agreements in this Agreement are binding on and issued to the benefit of the parties and their respective heirs, executors, administrators, legal representatives, successors, and assigns. ARTICLE XIII TERMINATION 13.01 The term of this Contract shall be for a period of twelve months from the effective date; however, if either party feels in Its judgment that the contract cannot be successfully continued, and desires to terminate this contract, then the party so desiring to terminate may do so by notifying the other party in writing, by certified mall or personal delivery to its principal office, of its intention to terminate the contract thirty (30) calendar days from the date of the Notice of Termination. At 12:00 o'clock Midnight, thirty (30) calendar days after the date of the Notice of Termination, this contract shall terminate, become null and void, and be of no further force or effect. such termination shall not affect or diminish Contracting County's responsibility for payment of any amounts due and owing at the time of termination of the contract. Contracting County shall remove at Its expense all children placed in the Facility on or before the termination date. 13.02 Service Provider shall cease to Incur costs associated with this Agreement upon termination or receipt of written notice to terminate, whichever occurs first. ARTICLE XIV WAIVER OF SUBROGATION 14.01 Service Provider expressly waives any and all rights It may have of subrogation to any claims or rights of its employees, agents, owners, officers, or subcontractors against Contracting County. Service Provider also waives any rights it may have to Indemnification from Contracting County. ARTICLE XV 15.01.1 It is further agreed that Service Provider will indemnify and hold harmless Contracting County against any and all negligence, liability, loss, costs, claims or expenses arising out of wrongful and negligent act(s) of commission or omission by Service Provider, its agents, servants or employees arising from activities 2013.2 G45 Youth services — Juvenile Residential Facility Services / Page 7 of under this contract. Service Provider shall have no obligation to indemnify and hold harmless Contracting County for any act(s) of commission or omission of the County or the County's agents, servants, or employees arising from or related to this contract for which a claim or other action is made. ARTICLE XVI SOVEREIGN IMMUNITY 16.01 This Agreement is expressly made subject to Contracting County's Sovereign Immunity, Title 5 of the Texas Civil Practices and Remedies Code, and all applicable federal and state law. The parties expressly agree that no provision of this Agreement is in any way intended to constitute a waiver or any Immunities from suit or from liability that the Contracting County has by operation of law. Nothing in this Agreement Is intended to benefit any third party beneficiary. ARTICLE XVII 17.01 Service Provider hereby represents and warrants the following: A. That it has all necessary right, title, license and authority to enter into this Agreement; B. That is qualified to do business in the State of Texas; that it hold all necessary licenses and staff certifications to provide the type (s) of services being contracted for; that it is In compliance with all statutory and regulatory requirements for the operations of its business; and that there are no taxes due and owing to the State of Texas, the County of Contracting County or any poiitical subdivision thereof; and, C. Service Provider will maintain In force policies of general liability insurance against loss to any person or property occasioned by acts or omissions of Service Provider. Certified copies of original insurance policies shall be furnished to Contracting County upon request. Furthermore, the Contracting County shall be notified immediately upon any changes in the status of insurance policies and shall promptly furnish updated certificates of Insurance to Contracting County. D. That all of Its employees, Interns, volunteers, subcontractors, agents and /or consultants will be properly trained to report allegations or incidents of abuse, exploitation or neglect of a juvenile in accordance with the requirements of Texas Family Code Chapter 261 and any applicable Texas Juvenile Justice Department administrative rules regarding abuse, neglect and exploitation allegations. ARTICLE XVIII TEXAS LAW TO APPLY 18.01 This Agreement shall be construed under and in accordance with the laws of the State of Texas. ARTICLE XIX VENUE 19.01 Exclusive venue for any litigation arising from this Agreement shall be in Brazos County, Texas. ARTICLE XX LEGAL CONSTRUCTION 20.01 In case any one or more of the provisions contained In this Agreement shall for any reason be held to be invalid, illegal, or unenforceable In any respect, such invalidity, illegality, or unenforceable provision shall not affect any other provision thereof and this Agreement shall be construed as if such Invalid, Illegal or unenforceable provision had never been contained therein. 2013.2 Gas Youth Services — Juvenile Residential Facility services Page 8 of 9 ARTICLE XXI 21.01 This Agreement constitutes the sole and only Agreement of the parties hereto and supersedes any prior understandings or written or oral Agreement between the parties respecting the within subject matter. This Contract and Agreement Is executed with the declared intention of the parties that this Contract and Agreement is a contract providing for the care of children who have allegedly committed an act of delinquency or an act indicating a need for supervision, and payment for such care will be made by Contracting County for the children placed in the Facility by the Judge of Contracting County having juvenile jurisdiction. EXECUTED IN DUPLICATE, EACH OF WHICH SHALL HAVE THE FULL FORCE AND EFFECT OF AN ORIGINAL. IN WITNESS WHEREOF, we hereunto affix our signature this day of . 20_ Contracting County Juvenile Board Duane Peters, Chairman Date Contracting County Probation Department Douglas Vance, Ph.D. Date Executive Director Br ou i ion rs Court Duane Peters, County Judge Brazos County 200 S. Texas Ave., Ste. 332 Bryan, TX 77803 Phone: 979 - 3614102 Fax: 979 - 361.4503 2013.2 G4S Youth Services — Juvenile Residential Facility Services G4S Youth Services, LLC Regional Director Date MPIRLINIP1111119 IV-01 e9. � 6 Page 9 of 9 MIKULIN ROAD Draw Form - Contract A —PAY-AM►ROltOFT � 12I78M74 V A ---� -� pg. 9 Contract Totals Item No. Spec. No. Quantity Units Description & Unit Price In Words Unit Price Total Price 1 "r. 500 1 LS. Mobilization, complete and in place. $ 35,000.00 8 35,000.00 2 502 5 Month Traffic Control, complete and in place. $ 1,260.00 It 6,250.00 3 100 3.64 Acre Prepare ROW, complete and In place. $ 2,600.00 $ 6,860.00 4 105 6622 S.Y. Removed Asphalt Pavement, complete and In place. $ 4.25 $ 23,893.50 5 305 6622 S.Y. Selvage Reclaimable Asphalt Pavement, complete and In place. $ 1.25 $ 7,077.50 8 506 2200 L.F. SWPPP -Shc Fence, complete and in place. $ 2.10 $ 4,620.00 7 506 30 Ea. SWPPP.Roak Filter Dam, complete and In pace, $ 660.00 $ 19,500.00 8 110 4085 C.Y. Excavation, complete and in plate. $ 4.00 $ 16,340.00 9 132 3681 C.Y. Embanlmlent, complete and in place. $ 4.00 $ 14,724.00 10 160 7333 S.Y. Topsoll, complete and in place. $ 1.25 $ 9,166.25 11 164 12222 S.Y. Cellulose Fiber Mulch Seeding, complete and in place. $ 0.46 $ 5,499.80 12 168 50 11( Gal Vegetative Welp'ig, complete and in $ 50.00 $ 2,500.00 13 216 20 Hr Proof Rolling, complete and in place. $ 180.00 It 3,600.00 r14 280 9693 S.Y. Stabilized Sub Base (260, 265, or 275), complete and In place. $ 5.76 $ 56,159.76 —PAY-AM►ROltOFT � 12I78M74 V A ---� -� pg. 9 MIKULIN ROAD Draw Form - Contract A Nom No. 15 Spec. No. 5172 Quantity 9593 Units S.Y. Description & Unit Price In Words Tenser TX -5 TdAa Gacgdd, complete and In e Unit Price 3.55 Total Price $ 34,055.16 18 247 7822 S.Y. Type A Grade t Crushed Limestone Base (8', complete and In piece. $ 6.75 $ 68,442.60 17 340 I 7807 S.Y. Type B HMAC (4' Urt), complete and in Pace. $ 20.58 $ 167,160.82 18 940 7488 S.Y. Type C HMAC (T UM), complete and in it 9.75 S 72,822.75 19 1378 S.Y. 12'Thick Recycled AsphaSShwider, complete and In place. $ 2.25 $ 3,100.50 20 910 1378 S.Y. Prim Coat for Shoulder (0.2 gaVS.Y. MC30), complete and in place. $ 1.45 It 11998.10 21 530 704 S.Y. Driveways, compete and in place. $ 52.50 $ 38,960.00 22 464 180 LF. 18° RCP, complete and in place. $ 75.00 $ 12,000.00 23 487 a Be, 18' SET, complete and In place. $ 1,100.00 $ B,S00.00 24 464 68 LF. 30' RCP, complete and In place. It 105.00 $ 8,090,00 25 467 2 Ea. 30' SET, complete and in place. $ 3,800.00 $ 7,600.00 26 484 s0 LF. 48' RCP, complete and In place. $ 190.00 $ 15,200.00 27 467 2 Fa. 48' SET, complete and in place. $ 7,800.00 S 15,600.00 28 8000 1 Ea. Striping and Signing. =plate and in place. $ 26,000.00 $ 25,000.00 TOTAL $ 874,760.62 Actual Award $ 874,576.52 nee $ 186.00 roved: Date: AY APP PAGE 2 OF 2 1211812014 Vol. _ pg. Texas Department of Agriculture Construction Contract Change Order Owner (contractor Locality): Brazos County 200 S. Texas Ave, Ste. 332 Bryan, TX 77803 Contract For (project description): Louis Mikulin road improvements Project Location: Louis Mikulin Road, Brazos County, TX Region BVCOG TxCDBG Contract No. 713032 Change Order No. 1 Contractor: Larry Young Paving, Inc. 1852 Silver Hill Rd. Bryan, TX 77807 Engineer: Mitchell & Morgan, LLP 3204 Earl Rudder Freeway South College Station, TX 77945 Owner is requesting TDA review to determine eligibility of change order expenses. Changes to Existing Line Items (Items from original bid or added in previous change order onl Item No. Item Description Current Quantity Unit Unit Price Change in Quantity +/- Change in Contract Price " Please see attached "' New Items Requested (items without a unit price In the original bid) Provide Explanation (attach separate documentation if necessary): Item No. Item Description Unit Unit Price Change in Contract Price M Change in Contract Price Change in Contract Time Original Contract Price: $674,760.52 Original Contract Time: 153 days Previous Change Order(s) No. to No. $ Net Change From Previous Change Orders NA days Contract Price Prior to this Change Order $ 674,760.52 Contract Time Prior to this Change Order 153 days Net Increase /Decrease of this Change Order $ 30,240.51 Net Increase/Decrease of this Change Order NA days Contract Price With all Approved Change Orders $705,001.03 Contract Time With all pproved Change 153 days _J_A Cumulative % Change in Contract Price: 4.48% Notice: ' Generally, a cumulative change in the contract price in excess of 25% cannot be approved. . Reimbursement of costs submitted in this change order are subject to approval by the Department. See TxCDBG Project Implementation Manual Section 5.2.5. Vol. /�— Pig. 9� IPA 3. Will this TxCDBG co on e Order chan Performance or hFltil If yes, please attach Performance Statement modification request 4. Has this change created new circumstances or environmental conditions which may affect the project's impact, such as concealed or still 7. If new items are included that were not included in the competitive Lj LJ U bid, have the prices been determined to be reasonable? By: ENGINEER (Authorized Signature) By: CONTRACTOR (Authorized Signature) Date: To rereive an email ronv of the TnA resnnnse nrnvide infnrmatinn helaw• Name Email address Grant Recipient Irene Jett i ett brazoscount x. ov Admin Consultant Regan Lenehan I re an rantworks.net Engineering Consultant Joel Mitchell I joel@mitchellandmorgan.com Vol. � -Pg40 f }0 §§ 2ƒ 2| a \;./ pg.7 § § ) ) & q; ; § a |■ §k2 \ \k ■\ l;E!k !■ § § § « &! 7 a I| ■ 4 4 4 ©lpF « � 2 & & & & && & � f \ | I [ |!!l2 .t! - § ; |_ & § !� ,lei,, ; -, ! §�� :§! \ / !§! - - M/ - / 101 _ 7 E R \;./ pg.7 § § ) ) & 2015 -40 REKEYIRELOCK OF BRAZOS COUNTY BUILDINGS SERVICE CONTRACT BRAZOS COUNTY PURCHASING DEPT. Brazos County Courthouse 200 S. Texas Ave., Ste. 352 IQ Request No. 201540 Bryan, Texas 77803 Page 1 of 7 Telephone (979) 3614285 GENERAL REQUIREMENT FOR CONTRACT I, / RAVrS N • kJI4so,J as a duly authorized representative of &V- SEUc2l%Y 6 -A011? I-r_c. "Contractor" willingly attest to perform (or deliver) as per Attachment "A" and Attachment "B" for Brazos County. I further agree to all of the provisions and specifications contained in this contract. ASSIGNMENT The successful offeror may not assign, sell or otherwise transfer this contract without written permission of Brazos County Commissioners Court. Should there be a change in ownership or management; the contract shall be terminated unless a mutual agreement is reached with the new owner or manager to continue the contract with its present provisions and prices. AWARD Brazos County reserves the right to award this contract on the basis of LOWEST AND BEST OFFER in accordance with the laws of the State of Texas, to waive any formality or irregularity, to make awards to more than one offeror, to reject any or all bids. CONTRACT OBLIGATION Brazos County Commissioners Court must award the contract and Brazos County Judge or other person authorized by Brazos County Commissioners Court must sign the contract before it becomes binding on Brazos County or the offerors. Department heads are NOT authorized to sign agreements for Brazos County. Binding agreements shall remain in effect until all products and/or services covered by this purchase have been satisfactorily delivered and accepted. QUANTITIES The quantities specified in this agreement are estimates only. Brazos County does not guarantee to purchase any minimum quantities or services other than those listed on a purchase order. CONTRACT RENEWALS Renewals may be made ONLY by written agreement between Brazos County and the offeror. Any and all price escalations shall not be accepted and shall be considered a non - response. Vol. Z Pg. Continuation Sheet BRAZOS COUNTY, TEXAS Contract No, 201540 Page 2 of B HOLD HARMLESS AGREEMENT Contractor, the successful offeror, shall indemnify and hold Brazos County harmless from all claims for personal injury, death and/or property damage resulting directly or indirectly from contractor's performance. Contractor shall procure and maintain, with respect to the subject matter of this bid, appropriate insurance coverage including, as a minimum, public liability and property damage with adequate limits to cover contractor's liability as may arise directly or indirectly from work performed under terms of this bid. Certification of such coverage must be provided to Brazos County upon request. INSPECTIONS & TESTING Acceptance of merchandise, work, and/or equipment provided shall be made by Brazos County at the sole discretion of the Commissioners Court when all terms and conditions of the contract and specifications have been met to its satisfaction, including the submission to Brazos County of any and all documentation as may be required. ADDITION/MODIFICATION OF LOCATIONS OR SERVICES Brazos County reserves the right to add locations as these additional locations may be required. Locations to be added may include, but not limited to, expansions or additions to existing facilities and acquisition or construction of new properties. In the event that Brazos County makes significant structural changes to an existing facility that impacts the contractor's cost in providing the services anticipated by this contract such change may be treated as a new facility and the procedures provided for in this section may be followed in determining an appropriate price. In the event Brazos County wishes to add other locations to a group under the Contract, a quotation will be solicited from the incumbent contractor in good standing for the group in which the new location is appropriately situated. ht the event Brazos County shall sell, vacate, abandon, or otherwise dispose or terminate a location to which the contract applies, all existing contracts or agreements or services applicable to such location, the portion of this contract that applies to such locations is terminated. All remaining portions of the contract will remain intact. Brazos County will endeavor to give the Contractor written notice of such termination of locations a minimum of thirty (30) days in advance. INVOICES & PAYMENTS Payments to Contractors will not be made if the Contractor cannot produce a Brazos County Purchase Order. Offerors shall submit an original invoice on each purchase order or purchase release after each delivery, indicating the purchase order number. Invoices must be itemized. Any invoice, which cannot be verified by the contract price and/or is otherwise incorrect, shall be corrected by the Contractor. When multiple deliveries and/or services are required, the offeror may invoice following each delivery or performance of service and Brazos County will pay on invoice with in thirty (30) days upon receipt of invoice. Contracts providing for a monthly charge will be billed and paid on a monthly basis only. The Contractor will provide an invoice for each month in which Brazos County is responsible for payment, during the duration of the contract. Prior to any and all payments made for goods and/or services provided under this contract, the offeror should provide his Taxpayer Identification Number or social security number as applicable. This information must be on file with Brazos County Auditor's office. Pg. Continuation Sheet BRAZOS COUNTY, TEXAS Contract No. 201540 Page 3 of 8 Failure to provide this information may result in a delay in payment and/or back -up withholding as required by the Internal Revenue Service. PRICING Prices for all goods and/or services shall be firm for the duration of this contract and shall be stated on the Pricing/Delivery Information form. Prices shall be all inclusive: No price changes, additions, or subsequent qualifications will be honored during the course of the contract. All prices must be written in ink or typewritten. Pricing on all transportation, freight, drayage and other charges are to be prepaid by the contractor and included in the bid prices. If there are any additional charges of any kind, other than those mentioned above, specified or unspecified, offeror MUST indicate the items required and attendant costs or forfeit the right to payment for such items. Where unit pricing and extended pricing differ, unit pricing prevails. TAXES Brazos County is exempt from all federal excise, state and local taxes unless otherwise stated in this document. Brazos County claims exemption from all sales and/or use taxes under Texas Tax Code §151.309, as amended. Texas Limited Sales Tax Exemption Certificates will be furnished upon written request to Brazos County Purchasing Agent. GOVERNING FORMS In the event of any conflict between the terms and provisions of these requirements and the specifications, the specifications shall govern. In the event of any conflict of interpretation of any part of this overall document, Brazos County's interpretation shall govern. In the event of a conflict between the terms, conditions, provisions, and specifications of this document and any other terms, conditions, provisions, and specifications provided by the Contractor; the terns of this document shall supersede. GOVERNING LAW This bid solicitation is governed by the competitive bidding requirements of Brazos County Purchasing Act, Texas Local Government Code, §262.021 et seq., as amended. Offerors shall comply with all applicable federal, state and local laws and regulations. Offeror is further advised that these requirements shall be fully governed by the laws of the State of Texas and that Brazos County may request and rely on advice, decisions and opinions of the Attorney General of Texas and Brazos County Attorney concerning and portion of these requirements. DISQUALIFICATION OF OFFEROR Upon signing this bid document, an offeror offering to sell supplies, materials, services, or equipment to Brazos County certifies that the offeror has not violated the antitrust laws of this state codified in Texas Business and Commerce Code §15.0 1, et seq., as amended, or the federal antitrust laws, and has not communicated directly or indirectly the bid made to any competitor or any other person engaged in such line of business. Any or all bids may be rejected if Brazos County believes that collusion exists among the offerors. Bids in which the prices are obviously unbalanced may be rejected. If multiple bids are submitted by an offeror and after the bids are opened, one of the bids is withdrawn, the result will be that all of the bids submitted by that offeror will be withdrawn; however, nothing herein prohibits a Contractor from submitting multiple bids for different products or services. Continuation Sheet BRAZOS COUNTY, TEXAS Contract No. 201540 Page 4 of 8 SEVERABILITY If any section, subsection, paragraph, sentence, clause, phrase or word of these requirements or the specifications shall be held invalid, such holding shall not affect the remaining portions of these requirements and the specifications and it is hereby declared that such remaining portions would have been included in these requirements and the specifications as though the invalid portion had been omitted. SILENCE OF SPECIFICATIONS The apparent silence of specifications as to any detail, or the apparent omission from it of a detailed description concerning any point, shall be regarded as meaning that only the best commercial practice is to prevail and that only material and workmanship of the finest quality are to be used. All interpretations of specifications shall be made on the basis of this statement. The items furnished under this contract shall be new, unused of the latest product in production to commercial trade and shall be of the highest quality as to materials used and workmanship. Manufacturer furnishing these items shall be experienced in design and construction of such items and shall be an established supplier of the item bid. TERMINATION Brazos County reserves the right to terminate the contract for default if offeror breaches any of the terms therein, including warranties of offeror or if the offeror becomes insolvent or commits acts of bankruptcy. Such right of termination is in addition to and not in lieu of any other remedies which Brazos County may have in law or equity. Default may be construed as, but not limited to, failure to deliver the proper goods and/or services within the proper amount of time, and /or to properly perform any and all services required to Brazos County's satisfaction and/or to meet all other obligations and requirements. Brazos County may terminate the contract without cause upon thirty (30) days written notice. POLICY REQUIREMENTS FOR CERTIFICATE OF INSURANCE CONTRACTOR'S INSURANCE The Contractor /Contractor, before starting work for Brazos County, must furnish Brazos County a Certificate of Insurance or other acceptable evidence from a reputable insurance company or companies with an A.M. Best Rating of AA@ (such companies to be acceptable to Brazos County) licensed to write insurance in the state of Texas, showing that the Contract is covered by the insurance as follows: (1) Statutory Workers Compensation Insurance with Employers Liability Insurance in the amount of $1.000,000. In the event any work is sublet, the Contractor shall require the subcontractor similarly to provide the same coverage and shall himself acquire evidence of such coverage on behalf of the subcontractor. (TLC Sec. 401.011) (2) Commercial General Liability Insurance with a $ 1,000,000 Combined Single Limit. The policy shall be on the Comprehensive General Liability 1986190 occurrence form, and shall include coverage for acts of independent contractors, and shall name Brazos County as an additional Continuation Sheet BRAZOS COUNTY, TEXAS Contract No. 201540 Page 5 of 7 Pages (3) Automobile Public Liability Insurance with a $ 1,000,000 Combined Single Limit, in all self - propelled vehicles used in connection with the contract, whether owned, non-owned or hired. Waiver of subrogation is required. The Certificate of Insurance furnished to Brazos County shall contain a provision that coverage under such policies shall not be canceled or materially changed until at least 30 days prior written notice has been given to Brazos County LIMITATIONS The parties are aware that there are constitutional and statutory limitations on the authority of Brazos County to enter into certain terms and conditions of the Agreement, including, but not limited to, authorizations of the placement of liens on Brazos County property; disclaimers and limitations of warranties; disclaimers and limitations of liability for damages; waivers, disclaimers and limitations of legal rights, remedies, requirements and processes; limitations of periods to bring legal action; granting control of litigation or settlement to another party; liability for acts or omissions of third parties; payment of attorneys' fees; dispute resolution; indemnities; and confidentiality (collectively, the "Limitations "). Any Agreement terms and conditions related to the Limitations will not be binding on Brazos County except to the extent authorized by the laws and Constitution of the State of Texas. COVERAGES/WAGES Nothing in this Agreement shall be construed as making Brazos County responsible for the payment of compensation and/or any benefits for Contractor including health, property, motor vehicle, workers' compensation, disability, death, and dismemberment insurance for the Contractor's employees and/or equipment. Nothing in the Agreement shall be construed as making Brazos County responsible for wages, materials, logistical support, equipment, and related travel expenses incurred by the Contractor. SOVEREIGN IMMUNITY The parties understand that Brazos County does not waive or relinquish any immunity or defense on behalf of itself, officers, employees, agents, and volunteers as a result of its execution of this Agreement and the performance of the covenants contained herein. Further, Brazos County is not responsible for any civil liability that arises from any act or omission made within the course and scope of this Agreement. The Parties understand and agree that Brazos County does not assume civil liability under any theory of law for the actions of the Contractor in providing services hereunder. NOTICES Notices shall be mailed to the addresses designated herein or as may be designated in writing by the parties from time to time and shall be deemed received when sent postage prepaid U.S. Mail to the following addresses: BRAZOS COUNTY: Brazos County, Texas Duane Peters, Brazos County Judge 200 South Texas Avenue, Suite 332 Bryan, Texas 77803 p9. %�O Continuation Sheet BRAZOS COUNTY, TEXAS Contract No. 2015.40 Page 6 of S any civil liability that arises from any act or omission made within the course and scope of this Agreement. The Parties understand and agree that Brazos County does not assume civil liability under any theory of law for the actions of the Contractor in providing services hereunder. NOTICES Notices shall be mailed to the addresses designated herein or as may be designated in writing by the parties from time to time and shall be deemed received when sent postage prepaid U.S. Mail to the following addresses: BRAZOS COUNTY: Brazos County, Texas Duane Peters, Brazos County Judge 200 South Texas Avenue, Suite 332 Bryan, Texas 77803 CONTRACTOR: Sales Contact Name: Phone Number: Billing Info: ASSIGNABILITY This agreement may not be assigned without the prior written permission of Brazos County. FISCAL FUNDING CLAUSE Notwithstanding any provisions contained herein, the obligations of Brazos County are expressly contingent upon the availability of funding for the obligations contained herein for the term of the Agreement and any extensions thereto. WAIVERS No waiver by either party hereto of any term or condition of this Agreement shall be deemed or construed to be a waiver of any other term or condition or subsequent waiver of the same term or condition. ENTIRE AGREEMENT This Agreement represents the entire and integrated agreement between Brazos County and the Contractor and supersedes all prior negotiations, representations, or agreements, either written or oral. This Agreement may only be amended by written instrument approved and executed by the parties. AVAILABILITY AND RETENTION OF RECORDS All records relating to the service provided under this contract and supporting documentation for invoices submitted to Brazos County by the Contractor shall be retained and made available by the Contractor for audit by Brazos County, it duly authorized representatives, the State of Texas (including, but not limited to the Auditor of the State of Texas, Inspector General or duly appointed law enforcement officials) and agencies of the United States Government. Such records shall be returned by Contractor and made Continuation Sheet BRAZOS COUNTY, TEXAS Contract No. 2015-40 Page 7 ar 8 available for any time period required by state or federal law. If changes occur in the governing slate or federal law, regarding retention records, Contractor shall comply with such changes. If an audit is initiated before the expiration of such time periods required by state or federal law regarding retention of records, the Contractor shall retain such records until the audit is concluded and all issues resolved. Contractor shall provide Brazos County with copies of such audits that be conducted with respect to the contract. AUDIT RESPONSIBILTY The Contractor shall be responsible for receiving, replying to and/or complying with any audit exception by appropriate federal, state or local audit directly related to the provision of this contract. The Contractor shall repay to Brazos County the full amount received for duplicate billings, erroneous billings, false or deceptive claims. The Contractor recognizes and agrees that Brazos County may withhold any money due and recover through any appropriate method any money erroneously paid under this contract if evidence exists of less than full compliance with this contract. INDEMNIFICATION The Contractor shall defend, indemnify and save harmless Brazos County and all its officers, agents, and employees from all suits, actions, or claims of any character, name and description including attorney's fees expenses brought for or on account of any injuries or damages received or sustained by any person or persons or property, by or from the said Contractor or his employees or by or in consequence of any negligence in safeguarding the work, or through the use of unacceptable materials in construction of the work, or by or on account of any act of omission, the Worker Compensation Law.or any other law, ordinance, order or decree, and so much of the money due the said Contractor under and by virtue of his contract as shall be considered necessary by Brazos County may be retained for the use of Brazos County, or in case no money is due, his sureties shall be held until suit or suits, action or actions, claim or claims for injury or damages as aforesaid shall have been settled and satisfactory evidence to that effect furnished Brazos County. Contractor shall defend, indemnify and save harmless Brazos County, its officers, agents and employees in accordance with this indemnification clause regardless of whether the injury or damage is caused in part by Brazos County, its officers, agents or employees. The undersigned affirms that they are duly authorized to execute this contract, that this proposal has not been prepared in collusion with any other Proposer, and that the contents of this proposal have not been communicated to any other Proposer prior to the official opening of this proposal. The signatory also agrees to all provisions and specifications of this contract. Signed By: /iCA� �,— Title: Ct =a Typed Name: �,'ARVLS A A11LS0.J Company Name: ©4C 14. a r 7y G/io u'�� G�c Phone No. Y17 -.fPS- 9830 Email Address: to w Ise^ Gam' on 4se" r (ht conk �.I Mailing Address: 990 v l7RS1f or Tp k Wit) r AdAfO05 z/t ZSd P. O. Box Street City State Zip Vol. Continuation Sheet BRAZOS COUNTY, TEXAS Employer Identification Number: Social Security Number: Contract No. 201540 Page 8 of 8 rd A rove b�ter's Court on this _ CO _day of 2014 by ho the position of � c Pg. 1! Attachment A SCOPE OF WORK- BRAZOS COUNTY RELOCK The contractor who is awarded the bid for the following shall be responsible to establish a masterkeyed, patented, locking system. The establishment of the system involves the following components: 1. The contractor will work with Brazos County to establish a schematic drawing which will serve as the master plan for the districts masterkey structure. a The contractor will work with Brazos County to obtain keying information from each user group (i.e. IT, Adult Probation, Exhibit Hall, all the various entities in the Courthouse, etc.) Note: Contractor shall complete this project within 90 days after receipt of all the keying information (unless delayed by Brazos County for any reason.) Work will be performed during normal business hours Monday through Friday from 8am —5pm. The contractor who is awarded the bid shall be responsible to "relock" the following listed facilities: Main Courthouse Administration Building IT Building Juvenile Justice Facilities Brazos Center Health Department Bldg. Roads & Bridges New Tax Office Adult Probation Facilities Expo Complex Ag. Extension Old Tax Office Academy Maintenance Bldg. The " Relock" will be accomplished in one of two ways. If the existing lockset has a "small format housing", we will replace the old core with a new patented core that will be keyed into the new Brazos County patented system. If the existing lockset does not have a small format housing, we will replace the entire lockset (which will include a patented core that is keyed to the new system). Keyed portion of the project will be completed as the information is provided to the contractor. The contractor is responsible for Installing all the hardware, except the hardware that is listed on the Bench Stock list. Please see attachment B. All equipment that is removed shall be turned over to Brazos County for proper disposal. The contractor is responsible for assuring that all hardware functions properly after installation. The only exception would be if proper operation is not possible due to an obvious door issue. These are generally rare and usually quite obvious. Vol. /41 Pg. d Attachment A Before the contractor commences work on any faclIIty, they will turnover the cut keys for those buildings to the Brazos County Maintenance team. Brazos County shall be responsible for issuing the new keys to the appropriate Brazos County employees. Per the Request For Bid, Simple K will conduct " 4 hours on site' training for Brazos County. Simple K will load the masterkey codes into the software. Brazos County will be responsible for loading the individual key records. Brazos County will pay for all materials received prior to work being performed. Payments will be made on a monthly basis for all equipment received and work completed after approval by Brazos County Personnel. Brazos County will submit final payment 1 month after completion of project has been invoiced and verified by Brazos County. Summary: Contractor will... 1. Set up new patented masterkeyed locking system (with input and participation from Brazos County). 2. Remove all existing cores or locksets (in the buildings listed above) & turnover to Brazos County. 3. Install new patented cores, and locksets where necessary (in the buildings listed above) 4. Turnover new keys to Brazos County personnel. Brazos County will... 1. Provide the requested input to contractor for the new keying system. 2. Take the lead in getting detailed keying instructions from each user group (with support from the contractor). 3, Issue all the new patented keys to the appropriate Brazos County personnel. 4. Input all individual key records into the new Simple K software. Fiol _,0-2 �_ pg. R)6aQ)Aolwt� 16 PROPOSAL SUBMITTAL REKEY /RELOCK OF BRAZOS COUNTY BUILDINGS RFQ PROVIDE /INSTALL LOCKING HARDWARE, CORES, KEYS PER BENCHSTOCK AND HARDWARE SUPPLY LIST; PROVIDE, INSTALL, TRAIN, SUPPORT SIMPLEK PROFESSIONAL SOFTWARE Submission Type: Electronic To: John R. Lyon @ JLyon @brazoscountytx.gov Submitted By: Tim Smithwick Regional Sales Manager Oak Security Group, LLC 8904 Bash Street, Suite K Indianapolis, IN 46256 Ph (877) 674 -5625 Fx (317) 585 -9834 Cl (832) 229 -3489 if MA TXMASA3 -84040 (Contra%f Number) OA S RLO R IRY RARRP TABLE Of CONTENTS Page 1 : HEADER Page 2: Table of Contents Page 3: Company History Page 4: Itemized Deliverables Page 5: Company Support Personnel and Bio's Page 6: Company Support Personnel and Bio's (Cont'd) Page 7: Company Contact Information Page S: Proposal Quote — Keyed Items List Page 9: Proposal Quote — Bench Stock Items Page 10: Warranty Summary & Bid Summary Appendix A: Product Submittal Documents Appendix B: Manufacturer's Warranty Documentation BRA7.OS COUNTY FACILITIES RELOCK /REKEY /BENCHSTOCK PROPOSAL Page 2 pg. g`3 - - O SEGO OILY GROUP COMPANY HISTORY Oak Security Group, LLC is a ten year old, U.S. Small Business specializing in customized masterkeyed systems and door hardware solutions utilizing small format interchangeable cores (SFIC — "Best - Style"). Oak Security believes that physical security solutions rarely exist in a box. Every customized solution requires Oak Security's experienced consultation, high - quality products, and intimate understanding of security product solutions across the industry, allowing Oak Security to develop a total solution customized for you. With over 600 years of combined door hardware product and SFIC masterkeyed solutions experience, Oak Security is uniquely positioned to consult on, supply, install, and support large rekey and door hardware projects. Oak Security's knowledge empowers customers to solve unique physical security challenges utilizing a Small Business, TXMAS Contract (TXMAS -13- 84040) and backed by government expertise in thousands of physical security products and hundreds of security manufacturers. Oak Security's commitment to quality goes well beyond our industry- leading products, responsive and knowledgeable customer service personnel, and our phenomenal supply and response times. We are so confident of our ability to fully meet our customers' needs that we extend to you a unique and sincere pledge that few other companies offer. If you are ever dissatisfied with the service and /or resolution of issues regarding Oak Security's Patented Medeco Keying System and unique Oak Security Medeco X4 Keyways ... the availability of Oak Security's Patented Medeco Keyway will be made available to other Medeco suppliers at your written, specific request to Medeco Security Lock. We make this pledge knowing that our commitment to your complete satisfaction is guaranteed by the experience, production capabilities, and customer - centric approach Oak Security has always taken. As our customers will tell you, including your own personnel whom we have worked with, Oak Security delivers on our promises of SUPERIOR SUPPORT: Customer Service, Product Quality, Free Consultations, Masterkey Support, Customized Solutions, Product Knowledge /Support, Speedy Delivery, and Excellent Pricing. BRAZOS COUNTY FACILITIES RELOCK /REKEY /BENCHSTOCK PROPOSAL Page 3 Vol. ---aLZ_5t Pg. I ECU w IIV AIIUE Oak Security Group, LLC is pleased to offer a proposal for the Brazos County Facility Rekey- Provide /Install SFIC locking hardware, patented cores, keys, and SimpleK Professional Key Control Software. ITEMIZED LIST OF SOW ELEMENTS OFFERED: DELIVERABLES SimpleK- Professional Addition Primary License Qty 3 concurrent users — expandable in the future Qty 4 hours of onsite training Qty 6 month, 24/7 service contract Qty 3 mobile device licenses — expandable SimpleK mobile app for Key Deliveries Inspect0 mobile app for door surveys "Space & Rooms" Professional Support Services Including: *New Masterkey System design with masterkey code import into SimpleK *Import of data from legacy "Keystone 600N" system into SimpleK *Training and assistance to import existing floor plans into SimpleK *Training and assistance to import employee data from HR system into SimpleK *All products and services listed above are accounted for in the pricing of Oak Security's bid All products as defined in the "List of Keyed Hardware Requirements." See quote proposal — Pg 8. All products as defined in the "Bench Stock and Service Equipment" attachment. See quote proposal —Pg9. *Where required, Appendix A also offers independent testing verification of Grade 1 hardware. BRAZOS COUNTY FACILITIES RELOCK /REKEY /BENCHSTOCK PROPOSAL Page 4 Vol. Pg. 8 5� 0 lit DR17Y andur OAK SUPPORT TEAM FOR BRAZOS COUNTY 'RY YL t °a XR I'�t AV, t+ ` 'r � "= MME a �'v i °i K _, °x.� �(Eg�Ry�SJI��I DUST�iryS�! *5 � §V '1i L N TITLE�� £ {4; k }'FUNCTIOI�II' NOTES Tim will be one of the primary contacts and will make regular visits to Brazos County. Tim will be responsible for working with John Lyon to Reg. Sales Mgr. - Tim Smithwick 40 establish the new patented masterkey system. Local Tim will be tasked with insuring the satisfaction of Brazos County with Oak Security's products and services. Jim is responsible for the Customer Service team at Oak and is responsible for order fulfillment. Jim McCrory 38 Operations Mgr. Jim will be responsible to see that orders are shipped within the promised time framework. Tammie is one of our primary inside contacts. She will be able to provide quotes, enter orders, Customer and follow up on orders placed. If you are Tammie 28 Service Inside uncertain about products available for unique Humphrey Contact applications, Tammie can be of assistance. Tammie can also help resolve any questions related to billing. Mike is one of our primary inside contacts. He will be able to provide quotes, enter orders, and follow up on orders placed. If you are uncertain Mike McCrory 38 Inside Contact about products available for unique applications, Mike can be of assistance. Mike can also resolve any questions related to billing. BRAZOS COUNTY FACILITIES RELOCK /REKEY /BENCHSTOCK PROPOSAL Page 5 Vol. ��,� Pg. �` 0 snnnnr onoun OAK SUPPORT TEAM FOR BRAZOS COUNTY (CONT'D) 3'fS }'flR 'e.tl;�'irr'sh 4 } .. M 4 i a N' TITLE ; FUNCTJbN /NOTES { eM'.Er RSiN41N USTRII ryYT; -ae ;Y "k� ' rJ'�.�'iR;��L Au'.Si m'':.....4n�� 4:3'n..,d.: t.d.,: :r, ,.� vL. "� -i ,,.r ,, •'< •F�;; Mark has 36 years of masterkeying and masterkey department management experience and is the person on the Oak team that is Masterkey responsible for the development and Mark Kinney 36 Systems maintenance of your masterkey system. In Specialist conjunction with Tim Smithwick's extensive experience, Mark is also available to provide support and answer masterkey code and combinating questions. Director of Steve is an expert in government business Steve Atkinson 27 Government contracts and can help answer questions related Business to the TXMAS contract. Director of While Tim will be the front line contact for any [Mark Engineering, product issues, Mark brings life -long expertise in Shumaker 35 Product Quality the area of product engineering and product and Product quality and is tasked with providing support for Support all of the Oak product lines. When Larry founded Oak Security, he was committed to putting together a team that would provide outstanding customer service. Larry has been personally involved in the selection of all Oak team members. While it is important that each team member have the C.E.O. and necessary training and experience to assist Oak Larry Rogers 28 President customers, they must care about the customers and have a commitment to customer satisfaction. While all the above team members are responsible for Brazos County's satisfaction, Larry will always be available if the above team fails to properly care for and support the Brazos County system. BRAZOS COUNTY FACILITIES RELOCK /REKEY /BENCHSTOCK PROPOSAL Page 6 / 97 O I a[OR 17 G a a1 OAK SECURITY CONTACT INFORMATION FOR BRAZOS COUNTY OAK TEAM MEMBER PHONE EMAILADDRESS Tim Smithwick 832- 229 -3489 tsmithwick @oaksecurity.com Jim McCrory 877- 674 -5625 imccrory@oaksecurity.com Tammie Humphrey 877- 674 -5625 thumohrey @oaksecurity.com Mike McCrory 877- 674 -5625 mmccrorv@oaksecurity.com Mark Kinney 877- 674 -5625 mkinnev @oaksecuritv.com Steve Atkinson 904- 654 -5470 satkinson @oaksecuritv.com Mark Shumaker 877- 674 -5625 mshumaker @oaksecurity.com Larry Rogers 877- 674 -5625 Iroeers @oaksecurity.com BRAZOS COUNTY FACILITIES RELOCK /REKEY /BENCHSTOCK PROPOSAL Page 7 Vat Z =4 OAK SEC II RIIY 11110 UP Customer Name: Brm«Counry FadO6es Address: City, State, Zip: Aten: John Lyons Phone: Project; Rebck/Rekey of Braves County Facilities WE ARE PLEASED TO QUOTE AS FOLLOWS 1 ICF7DEU -KE-626 Keyed Medeco Paened Comes (Satin Chrome) 2 1CP7DEU- KF.613 Keyed Medeon Patented Course (Bark Bmdtt) 3 1CM- EN- I- H2 -A626 Grade 1 Cylind. l.ockmem, Enhance Function Keyed 4 ICI3.PR4).H2 -A626 Grade l Cylindrical Privacy Set 5 IM-ST- I- H2 -A626 Grade 1 Cylind. Locksets, Storerooen Function Keyed 6 2CL3- EN- 1- Hl -A-626 Grade 2 Cylind LadrseU, Entrance Function Keyed 7 2CL3SP- 1- H1 -A626 Grade 2 Cylind. lakseu, Storeroom Function Keyed 8 2CL3CLI- HI -A626 Gmrte 2 Cylind Locksee, Clore ce.F action Keyed 9 2C13- EN- 1- HI -A613 Grade 2 Cylind. Lockseu, Entrance Function Keyed 613 10 2C[3-Sy- 1- HI -A-613 Grade 2 Cylind. Lockett; Staremom Function Keyed - 613 Il 2C13CL1- H1 -A613 Grade 2 Cylind. lackscm Classmate Function Keyed 613 12 2C13- PR-0-H1626 Grade 2 Privacy Sets (Satin Chrome) 13 2CL3- PR -(M613 Grade 2 Privacy Sees (Dark Beare) 14 2C13.PA4)-H1626 Grade 2 PssW Sets(Sed. Chrome) 15 2C13- PA4)-HI613 GmM 2 Passage Sets (Dark B.) 16 2013- CO-1 -H1626 Grade 2 Cylind. Lackner Commurdn6ngFunction Keyed 17 1CLDT -M26 Grade 1 Cylind. DumanyTdm I8 1DB3 -K -1626 Cowie i Tabula Deadbolt, Single Keyed 19 IDB3 -M -1626 Grade I Tubular Deadhoh. Double Keyed 20 IDB3 -K4613 Ganda I Tubular Detdbolk Single Keyed (Dark Recent) 21 CRS4- 1626 Run Cylinders Keyed To Pounded System(Sadn Chrome) 22 CRS4 -1613 Rim Cylinders Keyed To Procured System (Dark Bronze) 23 CMCI- I- TR200A626 Mortis Cylinders Keyed Patented System 24 CMCl- 1- TR200A613 Mortise Cylinders Keyed Pmemed System -Dark Bronze 25 IMLENLI- HP2626 Morose fnckut, Entrance Function Keyed SIN 246 26 LABOR -1000 Installation of items an quote 171,69 $ 171.69 OPEN MARKET 27 VD99NL626 Von Duprin Exit Devices, Keyed in Factored System 28 KS41D1200 Keyed Schiage Padlocks -3/8 "scale diameter l 1/2" length 29 KS21DI200 Keyed Sdtlage Padlocks- 5/16 "Ale diameter 11/2" length 30 C&d. Filler Cup Donlo -BF- 161626 PRICES aJCLIrDE •�nPmee.m m,vey 'Mmudeyma Schmnac Plm.wx •1 Operate, keybdaded nbh each combined care APAS TXAIAS -13 -84040 hit Unit Price Am SIN 246-36 i $ 80,676.12 1137 $ 26.25 S 29,84615 SIN 246-36 Grand Toad: 18 $ 26.25 S 47250 SIN 246-36 26 $ 182.06 S 4,733.56 SIN 24436 2 $ 124.55 S 249.10 SIN 24436 5 S 182.06 $ 910.30 SIN 24436 164 S 117.59 S 19,283.12 SIN 24436 4 S 117.58 $ 470.32 SIN 24436 3 $ 117.58 $ 352.74 SIN 24436 67 S 125.19 S 8,387,73 SIN 24436 7 S 125.19 $ 876.33 SIN 24436 2 $ 125.19 S 250.38 SIN 21436 7 $ 71.14 $ 497.98 SIN24436 7 $ 76.70 $ 536.90 SIN 21436 5 $ 63.22 $ 316.10 SIN 246-36 3 $ 68.78 $ 20634 SIN 24436 1 $ 171,69 $ 171.69 SIN 24436 2 $ 44.75 $ 69.50 SIN 24436 12 S 90.00 $ 11080.00 SIN 24436 12 $ 136.85 $ 1,64220 SIN 24436 4 S 112.93 $ 451.72 SIN 24436 43 $ 5155 $ 2216.65 SIN 24436 10 $ 5453 S 545.30 SIN 246-36 125 $ 5155 $ 6,443.75 SIN 24436 7 $ 5453 $ 381.71 SIN 24436 1 $ 263.95 $ 263.95 SIN 2441000 1 $ 26.450.00 $ 26,450.00 OPEN MKT 2 S 885.55 $ 1,771.10 SIN 24436 22 $ 47.86 $ 1,052.92 SIN 24436 12 $ 47.86 S 574.32 OPEN MKT 1 740 7.00 Total $ 110.531.46 Material: SIN 246 -36 i $ 80,676.12 Labor. SIN 246 -1000 S 26,450.00 Open Market Tote 1 $ 3,10534 Grand Toad: 1 $ 110 31,46 WHEN ORDERING, PLEASE SUPPLY SPECIFIC KEYING INFORMATION loakbg and haadng hard. may be sabjes b ADA fabrical requoeemmr comend g mead., disabledpersoru. Conformance n each nqubememax, as sea ease, ba Idleg mlkry cede negotiations, it the nep.wN&Iy ofthe end ma. ]Tar rommodiaer, bechnobgy ar sofMare may be arpo.xd or re- esporredfrom the United Sneer only in accordance with U.S. exportadmnaoadon aguledent. Diversion contrary n U.S. bspmh"ed Contras period: June 20,2011 - June 19, 2016 Budneer site: Small POB point Destination Payment terms: Net 30 Warranty: Standard commeMat Credo Cards Accepted Standard delivery. 45days ARO. Expedited delivery may be available. Please inquire. Oak Security Group, LLC Cage Cade: 43GB3 By: Tim Southwick 8904 Bash Street Duns #: 6026669222 Suite Tide: Regional Saes Manager Indianapolis, IN 46256 1- 877 - 674 -5625 An SmitRtildeA Signature BRAZOS COUNTY REKEY /RELOCK/BENCHSTOCK PROPOSAL Page Vol. �� - pg. �� `SOAKTM E00 RITY RB00F Customer Name: Brazos County Facilities Date: October 30, 2014 Address: Quote A: TS102314B City, Slate, Zip: Attn: John Lyons Phone: h/0 /$ C Project: Relork/Rekey of Broom County Facilities �� {f +�t� WE ARE PLEASED TO QUOTE AS FOLLOWS TXNLAS -13 -84040 Item Catalog No. Description Qty Unit Unit Price Amount SIN 246 -36 1 ICP7DEU -UN -626 Uncombinated Punctured Medeco Cores -Satin Chrome SIN 246-36 120 $ 24.75 $ 2.970.00 2 iKPDEU -UN Modern X4 Key Blanks SIN 246-36 50o $ 3.05 $ 1,525.00 3 ICL3- F.N- 1- H2 -A626 Grade 1 Cylindrical Entrance Function Iecksets Less Core SIN 246-36 4 $ 150.56 $ 60224 4 2013- EN- 1- HI -A626 Grade 2 Cylindrical Entrance Function Locksets Less Core SIN 246-36 8 $ 86.08 S 688.64 5 2C13-ST- 1- HI -A-626 Grade 2 Cylind. SmreroomPonction Locksets Irss Care SIN 246 -36 6 S 86.08 $ 516.48 6 2C13-CL1- Hl -A626 Grade 2 Cylind. Classroom Function Lecksets Less Core SIN 246-36 2 $ 86.08 $ 172.16 7 1DB3 -K -1626 Grade 1 Tubular Deadbolq Single Keyed Less Care SIN 24636 4 $ 58.50 S 234.00 8 IDB3-M -1 -626 Grade l Tubular Dradbolt, Double Keyed Less Care SIN 246-36 4 $ 73.85 S 295.40 9 CMLI- TR200A -1626 Mortise Cylinders With Straight Cam Less Core SIN 24636 IO $ 20.05 $ 20030 10 CM- C2 -R58 -1626 Mortise Cylinders With Adams Rite Cam, Ws Core SIN 246-36 6 $ 17.00 $ 102.00 11 CR- S4- TR20OA -1 -626 Rim Cylinders, Less Care SIN 246-36 4 $ 20.05 S 80.20 OPENMARKET 12 S- KM- A2 -MED-X4 Key Cutting Machine SIN 246-36 1 $ 2,406.00 $ 2,406.00 17 Simple K Professional Edition Key Control Software With The Following Add -Ons SIN 246 -36 1 $ 8,150.00 $ 8,150.00 -Mobile Applications -Space & Rooms •10 Hours /Professional Services Far Dam Migration -On Site Training PRICIS INCLUDE •COnrykre doorauwey •bt.swdarma sdwmere ri.mio` •t Dy =eaae �r wcmam w;m eamrwromme �e Material: SIN 246.36 1 $ 7,386.62 Open, Merkel Toad 1 $ 10,556.00 Grand Total: 1 $ 17,942.62 WHEN ORDERING, PLEASE SUPPLY SPECIFIC KEYING INFORMATION Liking and Wching hardware nary be subject tO ADA tcchaicalrequkemems concerning accenfor duarbledperrom. Conformance to such requiremena, as wee w Other building eatery code regulations, be the respamibiIIry al the end met. These commodides, technology orsoflwan may be eaporred or re- separtedjrom the Unued States only in accordance with U.S. •sport admininradon regulations. Diversion contrary to U.S. law prohibbed Contract period: lane 26. 2011- June 19, 2016 FOB point: Desrlumion Wamavery: Standard commercial Srandarddelivery: 45 days ARO. Erpedireddelivery may be available. Pleaseinquire. Oak Security Group, LLC 8904 Bash Street Suite K Indianapolis, IN 46256 1- 677 -674 -5625 Cage Code: 43GB3 Duns 0: 6026669222 Business size: Small Payment terror. Ner 30 Credit Cards.- Accepted By: Tim Smithwick Tine: Regional Sales Manager .1 im. Sfegitffwkk Signature BRAZOS COUNTY REKEY /RELOCK /BENCHSTOCK PROPOSAL Page _ P9• �90 -- OAK S F CO R Ii/ GROUP WARRANTY Documentation: Manufacturer's: All manufacturers warranties are supplied in the product submittal documentation attached to this proposal. Labor: Labor Warranty = 90 days from date of sign off /completion of project. Labor warranty would be coordinated between Oak Security Group, LLC and Brazos County. BID SUMMARY TOTAL BID: $128,474.08 THIS PROJECT WILL BE COMPLETED WITHIN 90 DAYS OF RECEIPT OF ALL KEYING INSTRUCTIONS FROM BRAZOS COUNTY. Payment/Performance Bond or equivalent as required by Brazos County .............Included BRAZOS COUNTY FACILITIES RELOCK /REKEY /BENCHSTOCK PROPOSAL Page 10 Vol. P9• G Te.aF� Brazos County Purchasing Department 200 S. TX AVE., SUITE 352 BRYAN, TX 77903 PHONE (979) 361 -4290 FAX (979) 361 -4293 BRAZOS COUNTY BID/RFP/RFQ DOCUMENTATION SHEET The Purchasing Department would like to request Commissioner's Court approval to advertise and go out for Bid on the following: DATE: December 16.2014 BID NUMBER: 2015 -10 TITLE: Janitorial Paper Products REQUESTING DEPARTMENT: Various Departments APPROVAL SIGNATURE: Duane Peters, Coun Judge DATE APPROVED: 1-.2./ 23l' (4 F—,�,/�zT Pg. to _.BRAZOS COUNTY___..... COMMISSIONERS' COURT ACTION FORM DEPARTMENT Road and Bridge DEPT. NUMBER 56001000 DATE OF COURT MEETING: December 23, 2014 ITEM: Consider and take action on acceptance of a cash donation in the amount of $43.320.00 from Halcon Resources to be utilized by Road and Bridge for safety operations and (past, present and future) maintenance needs on Brazos County maintained roadways. SOURCE OF FUNDS: N/A NOTES: SUBMITTED BY: R. Alan Munger, P County Engineer ":• Lloyd Wassermarm, Commissioner Pct. 1 Road and Bridge Dept. Liaison This Request is APP VE / DEN D [ ] missioners' Court E. Duane Peters, County Ju ge ,aWlll Date ( Vol. --99z pg. _1aL_ HALC6N RESOURCES December 17, 2014 Brazos County Road and Bridge Department Planning and Development 2617 HWY 21 West Bryan, Texas 77803 ATTENTION: Kim Hinton, Robert A. Munger RE: Brazos County Road and Bridge Department Donation from Halcon Resources Dear Ms.Hinton and Mr. Munger, Halcon Resources is presenting you with this letter to serve as confirmation of a road donation being made to the Brazos County Road and Bridge Department. Forthe following wells listed, Halcon is providing this donation for past, present and future needs on the existing road ways. As Always we thank you and appreciate your continuing support and assistance with the road system of Brazos County, Texas. Wells: - Javelina 1H - Diebel Wells - Alacran Wells Halcon Resources, its employees, agents and representatives would like to take this time to thank you for your attention to this matter and should you need additional information please do not hesitate in contacting Halcon at the information below. Sincerely, l /I ' olds Koch VP — Eagle Ford Operations /Enclosures 1000 Louisiana Street, Suite 6700 Houston, Texas 77002 (T)832 -538 -0300 /(F) 832 -538 -0220 Vol. IV -� I BRAiOS COUNTY, TEXAS ACCEPTANCE OF DONATEDIAWARDED PROPERTY DONATION OF COUNTY PROPERTY Date: 12/170-014 R] Acceptance of Domted/Awarded Property Donation of County Property (Awarded property requires signed court documentation) Item Description: $43.320.00 Cash donation Please provide all information requested below as applicable to the property being accepted or donated. Forms containing any blank Belds will be returned for completion. Make: Model: Year: SNNR4 k: F] Functional n Non - Functional. Explain if Non-Functional Additional DescriptionAnformation: $43,320.00 cash donation for past, present and future maintenance needs on existing Brews County road ways. Estimated Value: Q Check box for Capital Asset (valuefrnidal cost is over $5000) Check the appropriate account based on estimated value of property being accepted: 60010000 (No Asset Tag - Under $500) 67010000 (Minor Property - $500 - $4999) 80010000 (Capital Property - Over $5000) Check the appropriate entity property being donated to: FIGovemment Entity: MOther (Due to Statuatory requirements prior approval is required by Purchasing: I certify that the above mentioned item has been donated or awarded to Brazos County. This item has been received in good faith and upon approval by Commissioner's Court will become a pan of the General Fixed Asset Account of Brazos County. The determination to accept or reject the donation will be made at the sole discretion of Commissioners Court based upon such things as usefulness, projected operating, maintenance and insurance costs. Requesting Department: Road & Bridge Department Name Authorized Signature Organization Receiving Donated Property. __. -. -. _ - ..Authorized Signature roved by Commissio ers Court on this 0 day of t t,10, -h 12a. rytJ� `1' J ommissioners Coun Approval EoZ� P9, IT BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPARTMENT Road and Bridge DEPT. NUMBER 56001000 DATE OF COURT MEETING: December 23, 2014 ITEM: Consider and take action on the Final Plat of Duck Haven Phase Subdivision Phase Six 6), 10.021 Acres; B. McGregor Survey, A -170; Brazos County, Texas. Site is located in Precinct 1. SOURCE OF FUNDS: N/A EXCEPTIONS/REQUIREMENTS: NOTES: • Owner/Developer: Duck Haven Development, Ltd. • Surveyor: McClure & Browne Engineering/Surveying, Inc. SUBMITTED BY: APPROVED BAY: 77 C✓ � / . ✓�/�G/ s%l41 LtLGt�t IlVa.�� R. Alan Munger, P.E. Lloyd Wassermarm County Engineer Commissioner, Precinct 1 This Request is L4- kPPJO.VED / DF�[ ] by Commissioners' Court 7E. Duane Peters, County uJ dge Date Vol. � P9• —L— „Jun, 27. 2005 3:23PM Brazos County Road & Bridge Application for Pevelopment Brazos County Subdivision and Development Regulations Braves County Engineering Department 2617 Hwy 21 West, Bryan, Texas 77803 (979) 822 -2127 . Master Plan _ Property Nscriplq Road Location:. ”: legal Description: Subdivision Descrip Subdivision Name: Total number of lots: Property Owner . Final Plat 1te Plat! V No, 046 P, 2 Office Use Only. Amending Plat_ Name and Address: Phond munbef(s): Application is for Residential (IKgobile Rome Park O Commercial ( ) Other ( ) Is any of the property located in a Floodplain or Flood Hazard areal NO (yes/n0) Acknowledgment -fhe flood hazard boundary maps and other flood dam used by Brazos County m evaluating flood hazards to ?*posed developments am considered reasonable and eepuate for regulatory purpose and arc based on the hest avaitable scientific td engineering dales On rare occasions Brea ter floods oan and will occur end flood heights may bt increased by man -made or natural cause. Lcsuancc of a Floodplain Permit in accordance with the Brazos County Flood Damage Pmvenuon Ordinance does not imply that development outside the areas of special flood hazard will be free from flooding or flood damage Issuance of a permit shall not Me tiabiliryon the part ofEmzos County or arty officer or employee ofBrazos County in the event flooding or good damage does Occur. Is pan or all of the property within an ETJ of a City? yi'j (yesino) Will any construction occur inT00Tright -of -ways? Tro (yes /no) Application Check List: Copies of finished plat with corrections (if any): ❑ 9 copies to Brazos County 11. One (1) copy to Brazos County Health Dept. 0 One (1) copy to Brazos Calmly 911 0 One (1) copy to local Water District or Company Letters of approval (to be sent by the approving institution directly to Brazos County Engineering): Q Letter from Brazos County Health Dept. — For onsite sewage evaluation. 0 Letter from Brazos County 911 — For road names. ❑ Letter from Water District or Company, —Stating water availability, etc- if property is within an ETJ of a city: ❑ Approval notification from appropriate city. Applicant attest that they have signed this application in the capacity designated, if any, and farther attests that they have read document and the statement contained herein and any attached are true and factual. All applicants are encouraged to review the County Regulations prior to any plat submittal. It is understood that this applicatlon is not finished or dated until all documents listed above are filed at the Brazos County Engineering Of6oe and all applicable blanks are filled fit the application above. Applicants Signal= / Date County Witness ° _ Vol.. Pg. IL Jun. 27, 2005 3:23PM Brazos County Road & Bridge No, 0946 P. 3 Engineer /Surveyor Check List for Plat Pre - Approval pK 1) Property located within a City Extra Territorial.Jurisdiction (ETJ), contact with that City, is cgki Abefore platapproval. Y 2) Drawn on 24" x 36" sheet to scale of 100' per.inch or larger. If more than one sheet, an index sheet showing entire subdivision at a scale of 500 feet per inch or larger. r p/ 3) Include the words; "MASTER DEVELOPMENT PLAN —NOT FOR RECORD" or "FINAL PLAT" or "RE -PLAT' or "AMENDING PLAT' in letters %" high. liy 4) Vicinity map which includes enough of surrounding area to show general location of subject property in relation to major roads and any city limits and county boundaries. No scale required but include north arrow. f)/ 5) Title Block with the following information: 0l Name and address of subdivider, recorded owner, planner, engineer and surveyor. 13— Proposed name of Subdivision. (Subdivision name & street names will be approved through the Bums County 911.) (Replats neod to retain original subdivision name.) !Y Date of preparation. (Include the date ofany revisions on the plat.) ®- Engineer's scale in feet. ! r Total area intended to be developed. 9' Re-plat or Amending Plat, existing lot and block description or Abstract name and number. &- b) North Arrow. M.- 7) Location of any current city or county limit lines, ifapplicable. q/ g) Subdivision boundary indicated by heavy lines. Boundary must ineldde all of parent tract. G- 9) Descriptions by metes and bounds of the subdivision which shall close within accepted land surveying standards. (Shown on drawing; not separate description) [dam 10) Primary control points or descriptions and ties to such control points, to which, later, all dimensions, angles, bearings, block numbers, and similar data shall be referred. The plat shall be, located with respect to a comer of the survey or tract, or an original corner of the original survey of which it is a part. 5l/ 11) Name of contiguous subdivisions and names of owners of contiguous panels of unsubdivided land, and an indication whether or not contiguous properties are platted. 12) Location of the 100 Year Floodplain and Floodway, ifapplicable, according to the most recent available data. T` 13) Note the FEMA FIRM Map panel number and revision date on plat. f 14) Topographic information, including contours at two foot (2, ft.) intervals, NwJine elevation and flow direction, MI - 15) Proposed drahago concept shown on plan, showing flow paths to primary system. Jan, 27. 2005 M PM Brazos County Road & Bridge No.0946 P. 4 ,r 8Y 16) Locate and Describe, with accurate dimensions, bearings or deflecdpa angles and radii, area, center angle, degree of curvature, tangent distance and length of all curves; show existing items that are intersecting or contiguous with the boundary of or forming a :boundary with the subdivision, as wellas, those within the subdivision; for the "'following: +� Existing Proposed Streets: continuous or end in a cul -de -sac, stubbed out streets must end into a temp, turn around unless they are shorter that 100 feet. Li 13-� Public and private R.O.W. locations, width(s) and names. (All existing and proposed P.DX's sufficient to meet County and City Regulations, if applicable,) - tY Street offsets and/or intersection angles meet ordinance. U-1 Alloys to fY Reservettacts. Q� well site locations. V7/ IY Pipelines: label company with volume and page, UY Li Utility Services. (water, wastewater, electrical, natural gas, cable, phone, etc.) g� a- Easements. p, @I- Drainage Structures and improvements per engineering analysis. C7i Flt A number or letter to identify each lot or site and each block. [5� Public areas. pi [Y Other Public improvements, including but not limited to parks, schools and other public facilities. 17) All off -site easements for iafrastrueture construction must be shown on the final plat with a volume and page listed to indicate where the separate instrument easements were filed. Separate instrument easements must be filed prior or concurrently with final plat. m� 18) Proposed phasing. The Master Plan and each phase must be able to stand alone to meet ordinance requirements. Infrasmtuture costs should be separate for each phase of the subdivision. " / k� - 19) Bring this check list with one Copy of plat for prerapproval to meeting; date and time set by County Engineer or Planner. Meeting location set at County Engineering office. Braaos County 'En&oe* - Road & Bridge Doparttnent. 2617 Hwy 21. West Bryan, Texas 77803 Q79)822-2127 u01. pg. 1 r Jun. 27. 2005 3:24PM Brazos County Road & Bridge No. 0946 P, 5 Brazos County Pre - Application For Plat Approval Dat« 6 5, / kakct Plan Final Plat ✓ 'Re-Plat Amending Plat _ 'Qilte t Timeasaigned for Application and Plat Review witi6ounty Engineer.of Pianber; Description ofPropetpr sabdivlsion Name: „ , & C (A NC9 uEA) PY4 S E 6 propaty Location; S° -'TN °,c k f 7R1 EV F R APO+✓ L%dDesaiptton: OJCR 1,1I9U6A) PI441fE l3L,cta 7 LOTS —3 i Applicant or Authwised Agent: !.e ,)AY i /h AR rinJE H phone Ntffiber(s); (97 `� d"'/6— riS101 This is a notification to Brazos County that a plan for development exists for this (toted piece of property. This is not the official Application for Development, This also does not commit the Applicant listed above to file an Application for Development or to file any type of plat for Record, All properties v4drin the County of Brazos are submitted to the rules and regulations setup by the Brazos County Commissioners Court. Copies ofthe Brazos County Subdivision and Development Regulations and the smws County Flood Damage Prevention Ordinance are available from the Brazos County Engineering and Planning Departments. All applicants are encouraged to review the regulations prior to any plat submittal. Attached is a general check list to be used by a Registered Engineer or Registered Professional Land Surveyor, licensed by the State of Texas, for the sole purpose of summarizing the needs of a finished plat. All County and City Ordinances and Regulations must be met. This is not a short list of details of said regulations. Details of the idems listed are in said ordinances, and said ordinances rake precedence over this check list. / tr Comments: is q ,y Date of8%naoro . _ i DEPARTMENT: MEETING DATE: SUBJECT: BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM December 23, 2014 Utility Permit — Valgo Engineering,'LLC Consider and take action on the Valgo Engineering, LLC utility permit to lay an 8- inch sanitary sewer line 16 feet deep a total distance of 600 feet in the right of way of Chick Lane. This line will connect the Edgewater Subdivision. Site is located in Precinct 4. SUBMITTED BY APPROVED B Darrell W. Kolwes Irma a 11 Right of Way Agent Commissioner Precinc This request is VJ APPROVE ❑DENIED by Commissioners' Court Duane Peters, County Judge DATE: _1 a d+3 /jq Vol. -2 L pg. �d� APPLICATION FOR WATER UTILITY PERMIT DESIGNATING PLACEMENT OF UTILITY IN COUNTY RIGHT OF WAY TO: THE COUNTY ENGINEER OF BRAZOS COUNTY, TEXAS Pursuant to the Texas Utility Code, Section 181.024, comes now Yalgo Engineering, LLC [company name], hereinafter referred to as "Company" a Texas [state] Corporation, with authority to transact business in Texas, acting by and through its duly authorized representative, and hereby petitions the County Engineer for the right to lay, construct, maintain, repair and/or operate a gas facility under, over, across and/or along certain County Roads as shown on drawings and diagrams attached hereto and said location described as follows: Facility to Cross Road Road Name & Block Number Length of Crossing TYPE OF CONSTRUCTION CHECK ONE Depth Distance Bored Jacked Driven Cased Chick Lane 30 037'30.14" N 96 023'41.45" W 30 °37'33.61 "N 96 023'46.19" W 16 feet 600 feet Facility to Parallel County Road Within Right -Of -Way Road Name and Block Number From To Depth Distance Chick Lane 30 037'30.14" N 96 023'41.45" W 30 °37'33.61 "N 96 023'46.19" W 16 feet 600 feet CONSTRUCTION TYPE 8" Diameter 0.332 Wall Thickness Material Specification SDR 26 (PVC) Maximum Operation Pressure Gravity Flout PROJECT WILL LAY 8" SANITARY SEWER LINE WITHIN RIGHT OF WAY. SECTION OF ROADWAY TO BE TURNED OVER TO THE CITY OF BRYAN. The location and description of the proposed installation and appurtenances must be fully shown on the attached detailed drawings. The Company shall commence actual construction/work in good faith within 60 days from the date of said permit and shall complete said construction /work within 15 working days. (COMPANY MUST FILL M. If such construction is not begun by the 60'" day, Company will be required to apply for a new permit. Company declares that prior to filing this application, it has ascertained the location of all existing utilities, both aerial and underground, and the filing of this application is prima facie evidence that the proposed installation will not conflict with any existing utility. A copy of this permit shall be kept at the job site any time work is being performed. It is expressly stipulated that this Permit is a license for permissive use only and that the placing of facilities upon public property pursuant to this permit shall not operate to create or vest any property right in said holder. It is understood and agreed that the rights and privileges herein set out are granted only to the extent of the County's right, title and interest in the land to be entered upon and used by the holder and the holder will at all times assume risk of and indemnify, defend and save harmless and a amst any and all loss, damages, cost or Wa. -1 pg. /0 - expense arising in any manner on account of the exercise or attempted exercise by said holder of the aforesaid rights and privileges. Any deviation from these specifications must be approved by Brazos County Engineer's Office or its designated representative. Approval of County Engineer's Office may take as long as two weeks after complete application is received. Applicant agrees to comply with all rules of the County Commissioners and the County Engineer in construction of said installation attached hereto as BRAZOS COUNTY DESIGN STANDARDS AND SAFETY PRECAUTION REQUIREMENTS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY and incorporated herein for reference. In the event Company fails to obtain a permit prior to the installation or does not install utilities in compliance with installation requirements set forth herein (i.e. depth, location, etc), Company assumes all financial responsibility for damages and/or destruction of lines, cables, etc. based upon its failure to comply with Brazos County requirements. Applicant agrees that if Brazos County demonstrates a violation of the terms of this policy, Applicant stipulates that requisites for injunctive relief exist and that Brazos County is entitled to relief enjoining any conduct by applicant which is contrary to the policies. This permit is a revocable perrng Brazos County reserves the right to revoke this permit at any time, in the sole discretion of Brazos County, for interests of public health, safety or welfare, or for failure to repair any damages upon demand, or for any other reason deemed sufficient by Brazos County. In the event Company fails to comply with any or all of the requirements as set forth herein, the County may take such action as it deems appropriate to compel compliance. The County Engineer further retains the right to revoke this Permit by verbal notification to the Applicant /Company. Failure to obtain this permit and/or notify the County Engineer's Office within 24 hours of beginning construction shall constitute grounds for job shutdown. By signing below, I certify that I am authorized to represent the Company listed below, and that the Company agrees to the conditions/provisions included in this permit.._ , Address K&eev� -TX - ](a54�N Ci State zip Phone Number t e <axrs c� C-) GV 0 WATER UTILITY APPROVAL Brazos County offers no objection to the proposed location of the utility in the County right of way as shown by accompanying drawings and notice dated R — /-S— /I- except as noted below: EXCEPTIONS: NaMe, (MonthMay/Year) f Brazos County Engineer . �� MA 0 U ti 2 d Q x K 0 d O rc 7 0 _ _ d H rc Z 3 O 9 4 s� 0 d O x LL z a_ w x J w H x w U RIGHT-0 F4PAY •iNUa Vol. �2- pg. I )5 r 0 O Z a v z O Ci LLU co J U a F- z O F- d W U) F. R _z O � d o z F d Q z d a Z J Q Q O v O V w a Q LU d F- V z N v LU _ _ CL w w z LLI a p `- d Z U pt J pt d d Z Z p d ( 0 F- Z 0 O } W 0 o W J d d E } H Z Z 0 z O o d d V) z 0 z d d J CL d 00 q O V V a < LU z L� N M I20 mow! �[ 6� ® :� § E §) §� # \f$)| !.2 L, { \ \7ƒ {}j} fill III v.22 �L pg.} � §- k § a- 2.k | � §§ §�B | §K} § � - | | L - EIL I II II it I oil N0° 4 0 080 PQ ca 01 --= IS 11 I I Vol. 2- pg. IOTI I BRAZOS COUNTY ROADWAY SAFETY AND ROAD PRESERVATION STANDARDS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY A. General Requirements 1. Adequate drainage shall be maintained in ditches at all times. 2. Permittee will use best management practices (`BMP') (EPA and TCEQ both provide lists of examples of BMPs) to minimize erosion and sedimentation resulting from the proposed installation. 3. The permittee shall take precautions to avoid damage to property. All County Right of Way and property shall be restored to its original condition, as far as practical, in the opinion of the County Engineer or appointed representative. 4. The construction and maintenance of such utility shall not interfere with the property or rights of a prior occupant. 5. Permittee shall not interfere with other utilities located in the right of way. In the event damages occur, permittee will be liable to the County or other utilities running through the right of way. 6. County Engineer shall determine whether or not permittee's plans shall inconvenience the public. If it is determined that inconvenience to the public exists, then the County Engineer will decide whether such project will be allowed or if an alternative exists so as not to inconvenience the public. B. Safety Requirements 1. Proper traffic control measures must be put in place prior to beginning work and remain in place during the duration of the job. All traffic control measures must follow the Texas Manual of Uniform Traffic Control Devices ( TMUTCD). See Traffic Control Requirements below. 2. During construction, all safety regulations of the Texas Department of Transportation shall be observed. 3. Permittee must take such precautions and measures, including placing and displaying safety devices, as may be necessary, in order to safety conduct the public through the project area. Company shall provide flagmen, signs, signals or devices necessary to provide complete safety to the public. 4. Adequate provisions must be made to cause minimum inconveniences to traffic and adjacent property owners. 5. No cable, conduit and/or pole line shall be laid, constructed, maintained and /or repaired so as to constitute a danger or hazard of any kind to persons or vehicles using such road. Any poles placed in the Right of Way for future installation shall be placed at the back of the Right of Way. Exceptions may be approved by the County Engineer. C. Traffic Control Plan 1. A traffic control plan, pursuant to the TMUTCD or Engineered Traffic Control Plan must be provided for the following: a. Any construction (i.e. pit, excavation, hole) left open overnight, requires specific nighttime traffic control measures pursuant to the TMUTCD; Vd. i1 �� -7 b. If construction is within ten (10) feet of the roadway; or c. Any work performed in the road right -of -way; 2. Plan must be attached to the permit and kept at the job site anytime work is being performed. 3. Plan must set forth the time of completion for the job. D. Design Standards 1. All overhead installations shall conform to clearance standards of the Texas Department of Transportation and the pole be placed in the designated area for power specified as set forth in the Texas Utilities Code, Section 181.045. 2. All pole installation (including lighting) shall be placed at the backside of the Right of Way to ensure safety to the public. Any pole placed in violation of this requirement will be required to be moved to the appropriate location at the company's expense. Exceptions may be approved by the County Engineer. 3. All underground installations shall (these are minimum depths — utility may place deeper): a. be placed at a minimum depth of forty-eight (48) inches below the top of the pavement; b. be at least thirty-six (36) inches below ditch flow line when installation is within the area measured from top of bank to top of bank; c. be at least forty-eight (48) inches below ditch flow line if low pressure gas or petroleum lines. For high pressure gas and petroleum lines, see High Pressure Pipelines requirements listed below; d. not be closer than ten (10) feet from the edge of pavement. Exceptions may apply in rights of way of less than 60 feet. 4. Water Lines: All water lines must be a minimum 36- inches below the ditch flow line and cased. Waterlines shall be cased if crossing under the roadway. 5. Utilities in all new developments that have 60 feet or greater of right of way shall be installed within designated locations based upon the type of utility. The locations shall be as follows: (measured from back of right -of -way). Power — 0 to 2 feet, nominally P Phone — 2 to 4 feet, nominally 3' Gas — 4 to 6 feet, nominally 5' Cable — 6 to 8 feet, nominally 7' 6. Utilities with less than 60 feet right -of -way in all new developments shall install the utility in a similar manner as referenced in No. 3 above; however, the County Engineer or its designated representative will provide final approval of each utility location. 7. The length of any trench to be opened in advance of the pipe, conduit or ducts may not be longer than 400' if left open over night or unattended. 8. Crossings under a county road shall: a. be bored orjacked. ABSOLUTELY NO OPEN CUTS WITHIN COUNTY ROAD PAVEMENT; b. be pressure grouted for the full length of the crossing ijthe annular space between pipe and casing and soil exceeds one (1) inch. Brazos County must be given 24 hours notice of pressure grouting operations and have the opportunity to have an inspector on site to observe pressure grouting operations; c. TxDOT Standard Specification Item 476 shall be followed for all boring, jacking, tunneling and joints. 9. Bore Pits: a. no pits shall remain open longer than 2 days; b. all pits shall have proper traffic control measures in place. See Traffic Control Plan listed above. c. pits shall NOT be located within ten (10) feet from the edge of pavement without prior approval from the County Engineer or his representative; d. when pits are to remain open for more than 8 hours, due diligence will be used in protecting the spoil pile to prevent drainage problems; e. based upon soil conditions, the County Engineer or his representative may require shoring to protect pavement integrity; f. based upon soil conditions, the County Engineer or his representative may require pits be placed further from the edge of road. 10. Any installation within ten (10) feet of edge of pavement shall meet the following: a. location must be approved by the County Engineer or his representative b. backfilled with cement stabilized material. c. based upon soil conditions, the County Engineer or his representative may require shoring to protect pavement integrity. d. all excess water and mud shall be removed from the trench prior to backfilling. Any backfill placed during a rainy period or at other times where excess water cannot be prevented from entering the trench will be considered TEMPORARY and shall be replaced with PERMANENT cement stabilized material as soon as weather permits; e. all disturbed base and pavement materials shall be removed and restored to the satisfaction of the County Engineer or his representatives. f. no side or lateral tamping to fill voids under the base and pavement materials is allowed. 11. Company must be careful to not jeopardize the slope or integrity of the shoulder of the road. In the event Company damages the slope, shoulder or any other portion of the right -of -way, Company will be responsible for repairing the damage and replacing the right -of -way to the condition it was prior to commencing construction. 12. Operation of construction and/or maintenance equipment on the traveled surface of any improved County road will not be permitted, except in an instance whereby the laying, construction, maintenance and /or repair of cables, conduits and /or pole lines cannot be accomplished by any other method and in this event all such equipment shall be of the rubber tire variety. Appropriate traffic control shall be provided meeting TMUTCD requirements. 13. In the event said construction and/or maintenance and/or repair requires Company to remove, cut or jeopardize any section of the road (asphalt, cement, road base, etc.), Company will be required to provide a performance bond or letter of credit securing necessary repairs. Said bond amount will be determined by the County Engineer. 14. The applicant shall submit a letter of "No Objection" from the Army Corps of Engineers for all designated wetlands and environmentally sensitive lands. E. Emereencv work 1. In the event Company is required to perform emergency services, that requires excavation in a County Right of Way, and unable to notify the County Engineer prior to conducting emergency repairs, Company shall notify County Engineer within 24 hours of beginning construction/repairs. This will allow the County Engineer's Office an opportunity to inspect the site to ensure the integrity of the County Right of Way and traffic safety controls used. F. Repairs to existine facilities 1. Maintenance and/or repair to existing cables, conduits, and/or pole lines which require disturbance of the soil, shall not be performed until plans describing such maintenance and/or repair have been approved by the County Engineer or its designated representative and a permit has been obtained. G. Relocation of utilities 1. When and if the County Engineer determines that it is necessary for the construction, repair, improvement, alteration or relocation of all or any portion of said road, any or all poles, wires, pipes, cables or other facilities and appurtenances authorized hereunder, shall be removed from said road, or reset or relocated thereon, as required by the County Engineer within a reasonable time as determined by the County Engineer and Utility Company, and at the expense of the Utility Company. H. H h Pressure Pipelines 1. All utility Permits for high pressure pipelines (generally 60 PSI or greater), whether pertaining to controlled access or non - controlled access installations, should contain the following additional information in the description of the permit. - diameter -wall thickness - material specification - minimum yield strength - maximum operation pressure of the pipeline 2. With the exception of the maximum operation pressure of the pipeline, this information is to be supplied for both the carrier pipe and the casing. 3. Assurance must also be given that the installation material and design meet the minimum Federal Safety Standards for Liquid and Gas Pipe Lines. Assurance must be provided on company letterhead and signed by an authorized representative of the company. 4. Petroleum Pipelines: Depth Type of Pipeline (below deepest ditch eradel Special Reauirements Encased Pipe Less than 10' Must be covered with concrete pad at least 36" deep Encased Pipe Greater than 10' No concrete pad required Non -Cased Pipe Less than 10' Must be covered with concrete pad at least 48" deep Non -Cased Pipe Greater than 10' No concrete pad required Concrete pad shall be minimum of 3" thick and width shall be pipe diameter plus 18" minimum 5. Under no circumstances will a pipeline be installed parallel to a County Road within the Right -of- Way. Transmission lines have been determined to be petroleum pipelines (which includes natural gas lines) and shall not be parallel to a County Road. 6. Natural Gas Distribution is a line that serves the final customer. 8 i a I` lit € ° P-g r a GIs a ljSt E� �� lit! 98 k� ag111 Pis 56 0 ss. N i 2 ^ 4L 09 ,.♦ n VS �a�FI R,S.R8fs88� T �GRG o�3rmR8 O C JwIMK °$R a 85i U Ca O °Rr2'°R F X95 CL Z a� 8�8 Anlrous _ __ Tj 5 - 'v .b 9 g S�nbb j- y e_�,G >. 8 i a I` lit € ° P-g r a GIs a ljSt E� �� lit! 98 k� ag111 Pis 56 0 ss. ° O'N.Netl 'ul Kg 1 .001 .01 lVl .TTI ¢i� bK ,aDi mis � • ,wlNwe — ,e.l n.vs c P J..INwG ,ano° os Rig C. €� oFea ,Im 9A.. M. S -gg a Duos N i 2 ^ 4L 09 ,.♦ n VS °szTd LB.x T S O C JwIMK 6 a U Ca O a F CL Z ,.oNws Anlrous _ __ tltlw � 9 b ° O'N.Netl 'ul Kg 1 .001 .01 lVl .TTI ¢i� bK ,aDi mis � • ,wlNwe — ,e.l n.vs c P J..INwG ,ano° os Rig C. €� oFea ,Im 9A.. M. S -gg a Duos -'� �� w i�kiiii yak•«"°'°°+.. °w iSl:�.o ��.°•yy""1ip61gY� ".:m.�a'�So' "J."7 u'"�i � ek-: ` a:�y Rw R�Ji.n aN 11°.y .JIJ..uku/)Rma NI [° V+w+nW .l °J�b ♦. IW 1° �. .yl �YNNNGIO W J U � � i O N V) yy W � y W � U w o m � S o� ax �' — Z o N o C ui a G1 � U X Ko 3 W a _ O O � — i a o w � z w v V c N V Y ♦ c - y� 4L 09 ,.♦ n VS °szTd LB.x ,m1VWG ' 1 ' JwIMK a a ,.oNws Anlrous _ __ -'� �� w i�kiiii yak•«"°'°°+.. °w iSl:�.o ��.°•yy""1ip61gY� ".:m.�a'�So' "J."7 u'"�i � ek-: ` a:�y Rw R�Ji.n aN 11°.y .JIJ..uku/)Rma NI [° V+w+nW .l °J�b ♦. IW 1° �. .yl �YNNNGIO W J U � � i O N V) yy W � y W � U w o m � S o� ax �' — Z o N o C ui a G1 � U X Ko 3 W a _ O O � — i a o w � z w v V c N V Y BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPARTMENT Road and Bridge DEPT. NUMBER 56001000 DATE OF COURT MEETING: December 23.2014 ITEM: Consider and take action on the Replat of Lots IR & 2 Block lof Gunler Addition: 25.00 Acres; 2 Lots; L. McLaughlin Survey, A -38; Brazos County, Texas. Site is located in Precinct 4. SOURCE OF FUNDS: N/A EXCEPTIONS/REQUIREMENTS: NOTES: • Owner/Developer: Kristen Distributing Company • Engineer /Surveyor: Kerr Surveying, LLC SUBMITTED BY: R. Alan Munger/Y.E. County Enginee This Request is APPROVED BY: Commissioner, Precinct / DEDU D i 1 by Commissioners' Court E. Duane Peters, County Judge 12-( ?-3)) � Date lvoi._�Af Pg.-// 1+ Dec. 17. 2014 3 46P Brazos County Health Dept No, 3711 P. 1 BRAZOS COUNTY HEALTH DEPARTMENT w 201 NORTH TEXAS AVENUE • B RYAN. TEXAS 77803 -5317 W (979) 361-4440 • Fax (979) 823.2275 E -mail: healthdept @co.brazos.t9.vs www.co.brazos.tx.us/health December 17, 2014 Mr. Blad Kerr Kerr Surveying, LLC 409 N. Texas Avenue Bryan, Texas 77803 Post I? Fax Note 7671 Date pee94► 1 TO LC r- "Da V1 sit- c. L Go. Phone U Phone e f — (� ✓ J 1 Fax 7 r_ d ex F k Re: Replat— Lott, Block 1, Gunter Addition, L. McLaughlin Survey, A -38, Brazos County, Texas Dear Mr. Kerr: .1 We appreciate the opportunity to review the replat of Lot 1, Block 1, GunlerAddition'. The plan meets the requirements set forth by the Texas Commission on Environmental Quality (TCEQ) and Brazos County concerning on-site sewage facilities. I understand at this time that the 2 tots will be serviced by City of Bryan sewage system. If we can be of fiuther assistance, call my office at (979) 361 -575 L. Sincerely Don Plitt, RS Director of Enviro wental Health Services Division Via Fax: Alan Munger, Brazos County Road and Bridge Department 1, Application for Development Brazos County Subdivision and Development Regulations Brazos County Engineering Department 2617 Hwy 21 West, Bryan, Texas 77803 (979) 822 -2127 Master Plan _ Property Descriptio Road Location :-�t Legal Description: _ Subdivision Descrip Subdivision Name: - Total number of lots: Property Owner'/ Owner name(s): K Current (nailing adds Phone number(s): _ Office Use Only. Final Plat _ Re -Plat V ( Total Acreage: •00 Amending Plat _ Applicant or Authorized Agent, Engineer or Surveyor Name and Address: Kerr 50NO-4�Ar) 404.0 7PyasAle krhta.r 7Idb3 Phone number(s): 9 4> S - 3145 Name and Address: Phone number(s): Application is for �,/ Residential () Mobile Home Park () Commercial (t.J Other ( ) Is any of the property located in a Floodplain or Flood Hazard area? -hl�— (yes/no) Acknowledgment: The flood hazard boundary maps and other flood data used by Brazos County in evaluating flood hazards to proposed developments are considered reasonable and accurate for regulatory purposes and are based on the best available scientific and engineering data On we occasions greater floods can and will occur and flood heights may be increased by man -made or natural causes. Issuance of a Floodplain Permit in accordance with the Brazos County Flood Damage Prevention Ordinance does not imply that development outside the areas of special flood hazard will be free from flooding or flood damage. Issuance of a permit shall not create liability an the part of Brazos County or any officer or employce of Brazos County in the event flooding or flood damage does occur. is part or all of the property within an ETJ of a City? qe4 (yes /no) Will any construction occur in TxDOT right -of -ways? 690 (yes /no) Application Check List: Copies of finished plat with corrections (if any): 9" 9 copies to Brazos County C9- One (1) copy to Brazos County Health Dept. Eg- One (1) copy to Brazos County 911 31 One (1) copy to local Water District or Company Letters of approval (to be sent by the approving institution directly to Brazos County Engineering): ❑ Letter from Brazos County Health Dept. - For onsite sewage evaluation. 0 Letter from Brazos County 911- For road names. ❑ Letter from Water District or Company. - Stating water availability, etc.. If property is within an ETJ of a city: 0 Approval notification from appropriate city. Applicant attest that they have signed this application in the capacity designated, if any, and further attests that they have read document and the statement contained herein and any attached are true and factual. All applicants are encouraged to review the County Regulations prior to any plat submittal. It is understood that this application is not finished or dated until all documents listed above are filed at the Brazos County Eagineenng ffice and all applicable blanks are filled in the application above. Applicant's Signature 1 61 Date County Witness Date Vol. pg. /� Engineer/Surveyor Check List for Plat Pre - Approval 9 1) Property located within a City Extra Territorial Jurisdiction (ETJ), contact with that City is required before plat approval. Z�-' 2) Drawn on 24" x 36" sheet to scale of 100' per inch or larger. If more than one sheet, an index sheet showing entire subdivision at a scale of 500 feet per inch or larger. li✓ 3) Include the words; "MASTER DEVELOPMENT PLAN — NOT FOR RECORD" or "FINAL PLAT" or "RE -PLAT' or "AMENDING PLAT' in letters %" high. 4� 4) Vicinity map which includes enough of surrounding area to show general location of subject property in relation to major roads and any city limits and county boundaries. No scale required but include north arrow. mi 5) Title Block with the following information: Ci-- Name and address of subdivider, recorded owner, planner, engineer and surveyor. 9 Proposed name of Subdivision. (Subdivision name & street names will be approved through the Brazos County 911.) (Replats need to retain original subdivision name.) Q Date of preparation. (include the date of any revisions on the plat.) b� Engineer's scale in feet. El.— Total area intended to be developed. El' Re -plat or Amending Plat, existing lot and block description or Abstract name and number. A0' 6) North Arrow. U-- 7) Location of any current city or county limit lines, if applicable. VJ _ S) Subdivision boundary indicated by heavy lines. Boundary must include al I of parent tract. p/ 9) Descriptions by metes and bounds of the subdivision which shall close within accepted land surveying standards. (Shown on drawing; not separate description) ❑� 10) Primary control points or descriptions and ties to such control points, to which, later, all dimensions, angles, bearings, block numbers, and similar data shall be referred. The plat shall be located with respect to a comer of the survey or tract, or an original comer of the original survey of which it is a part. g� 11) Name of contiguous subdivisions and names of owners of contiguous parcels of unsubdivided land, and an indication whether or not contiguous properties are platted. E� 12) Location of the 100 Year Floodplain and Floodway, if applicable, according to the most recent available data. ik'� 13) Note the FEMA FIRM Map panel number and revision date on plat. IJ— 14) Topographic information, including contours at two foot (2 ft.) intervals, flowline elevation and flow direction. 15) Proposed drainage concept shown on plan, showing flow paths to primary system. va. /� Pg. /�% 31 16) Locate and Describe, with accurate dimensions, bearings or deflectign angles and radii, area, center angle, degree of curvature, tangent distance and length of all curves; show existing items that are intersecting or contiguous with the boundary of or forming a boundary with the subdivision, as well as, those within the subdivision; for the following: Existing Proposed 6� ❑ Streets: continuous or end in a cul -de -sac, stubbed out streets must end into a temp. turn around unless they are shorter that 100 feet. rD� G� _ Public and private R.O.W. locations, width(s) and names. (All existing and proposed R.O. W.'s sufficient to meet County and City Regulations, if applicable.) Ede ❑ Street offsets and/or intersection angles meet ordinance. ❑ ❑ Alleys ❑ ❑ Reserve tracts. ❑ ❑ Well site locations. ❑ ❑ Pipelines: label company with volume and page. B— ❑ Utility Services. (water, wastewater, electrical, natural gas, cable, phone, etc.) ice- Easements. ❑ ❑ Drainage Structures and improvements per engineering analysis. 4. 0- A number or letter to identify each lot or site and each block. ❑ ❑ Public areas. ❑ ❑ Other Public improvements, including but not limited to parks, schools and other public facilities. ❑ 17) All off -site easements for infrastructure construction must be shown on the final plat with a volume and page listed to indicate where the separate instrument easements were filed. Separate instrument easements must be filed prior or concurrently with final plat. ❑ 18) Proposed phasing. The Master Plan and each phase must be able to stand alone to meet ordinance requirements. infrastructure costs should be separate for each phase of the subdivision. ❑ 19) Bring this check list with one copy of plat for pre- approval to meeting; date and time set by County Engineer or Planner: Meeting location set at County Engineering office. Brazos County Engineering Road & Bridge Department 2617 Hwy 21 West Bryan, Texas 77803 (979)822 -2127 Vol. Pg. BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2014 -2015 BUDGET YEAR NO. 14/15 12.1-12.7 On this the 23rd day of December 2014 at a regular meeting of the Commissioners' Court, the following members were present: A. Duane Peters, County Judge, Presiding B. Lloyd Wassermann, Commissioner, Precinct 1 C. Sammy Catalena, Commissioner, Precinct 2 D. Kenny Mallard, Commissioner, Precinct 3 E. Irma Cauley, Commissioner, Precinct 4 F. Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on 23rd day of December 2014 the Court heard and approved a budget amendment for the 2014 -2015 budget year for Brazos County, Texas; and WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 9 September 2014, the following amendment(s) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 23rd day of December 2014. TBE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS. By: Duane Peters, County7tlzte Original: County Clerk's Office and Attached to the original budget Vol. Pg. M, BRAZOS COUNTY, TEXAS -------- - OUP.GiFT-AMENDMENT-9 ---- ---- No. 14115 -12.1 of funds to correct accounts for Vol. pg. BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS._.. No. 14115 -12.2 191?11201d FUND DIV ACCT PROJ DRICR ACCOUNT NAME Increase Decrease 4500 63000500 80890000 CR Vehicles 29,450.00 4500 63000500 80892800 DR Vehicles - SO 13500.00 4500 63000500 80892820 DR Vehicles - Jail 1,250.00 4500 63000500 80891800 DR Vehicles - County Attorney 1,200.00 4500 63000500 80893010 DR Vehicles - Constable 1 3,000.00 4500 63000500 80893020 DR Vehicles - Constable 2 4,500.00 4500 63000500 80893030 DR Vehicles - Constable 3 3,000.00 4500 63000500 80893040 1 DR Vehicles - Constable 4 3,000.00 Capital Pro ects Reallocation of funds to correct accounts for the removal and install of equipment into vehicles. BRAZOS COUNTY, TEXAS ._..._ _ ....-- -.._._ .-_. -- .. _.._BUDGETAMENDMENT.S.--- ....... --- -. ......___ ._ ._ ...._ No. 1411 S -12.3 recognize a monetary donation of $3833.46 to go toward safety operations and maintenance of Lottie Roth Road #R2 -127 WO# 33279 S. Lewis Survey. A -154. Brazos Countv. Texas). Donation was aooroved on December 16, 2014. Item # 18. FVol. -12L .T BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS____..___._. -. _ __.._. ... No. 14115 - 12.4 12/23/2014 of funds to nurchwe an additional Tape Drive for the Dell F E� BRAZOS COUNTY, TEXAS _BUDGET AMENDMENTS— No. 14115 -12.5 12/23/2014 ®"®MKMMI mmnr�lL um MKMFMM—� :�• Reallocation of funds to cover additional salary cost for the personnel rmlassification that was appmved on Decembff 16, r rte-° -- �-- --r - -*it LIk i vJ -1i epartmentApproval -- _ phi gval L. Pg. _,a i BRAZOS COUNTY, TEXAS BUDGET _AMENDMENTS No. 14/15 -12.6 shredder. F017 BRAZOS COUNTY, TEXAS BUDGET.AMENDMENTS._ -.. ___.__ ...- _. -. __. .._...._.__ .. No. 14/15 -12.7 1212312014 _ FUNDF DIV ACCT PROJ DR1CR ACCOUNT NAME Increase Decrease 5000 64005000 71112000 CR Health &Life - Medical Clinic 9000.00 5000 64005200 80101000 DR Building Improvements 9000.00 Health &Life snd Medical Clinic Reallocation of funds to have ashestos work completed on the Medical Clinic Building, Judge Approval Vol. p9. ��/� PERSONNEL I CHANGE OF STATUS REQUESTS Commissioner Court Date: December 23, 2014 Department Submitting Information: Human Resources Purpose of Submissions: Consider and-Take Action on Change Requests Department Submitting Employee Request Action Requested Request(s) Applies To New Hire 85th District Court Hawthorne, Kyle New Hire Justice of the Peace, Pct. 3 Boyett, George Retirement Constable Pct. 3 Ingram, J.P. New Hire Justice of the Peace, Pct. 4 Norton, Gary Resignation Starnes, Richard End of Term S.O. — Jail Butterfield, Stephanie New Hire County Attorney Field, Randy New Hire Luna, Josh Resignation County Court at Law #1 Price, Robert Trans to another dept County Judge Aguilar, George New Hire I.T. Keesler, Ryan Resignation Justice of the Peace, Pct. 3 Boyett, George Retirement Hill, Rick New Hire Justice of the Peace, Pct. 4 Garcia Jr., Louis New Hire Jones, Rose End of Term S.O. — Jail Butterfield, Stephanie New Hire Castro Jr., Joel New Hire Darby, Danielle New Hire Lyle II, Sidney New Hire 1 Vol. 5;21 Pg. /e�7 Approved in Commissioners' Court: Dece 2014: County Judge's or Commissioner's Signature: (This Copy to be attached to minutes) 4 2 § COUNTY OF BRAZOS § STATE OF TEXAS COMMISSIONERS COURTS: DELIBERATION REGARDING CONTRACT BEING NEGOTIATED; CLOSED MEETING. The Commissioners Court ( "Court') has proposed to deliberate the negotiation of a`b< "Far contract related to y t o,r . Code Ghapter-�e) in closed session. The Court wishes to deliberate the business and financial issues of the proposed contract. Texas Government Code §551.0725 provides that the Court may deliberate the business and financial issues of this contract in closed session if, before conducting the closed meeting: (1) the Court votes unanimously that deliberation in an open meeting would have a detrimental effect on the position of the Court in negotiations with a third person; and (2) the attorney advising the commissioners court issues a written determination that deliberation in an open meeting would have a detrimental effect on the position of the commissioners court in negotiations with a third person. (b) Notwithstanding Section 551.103(a), Government Code, the commissioners court must make a tape recording of the proceedings of a closed meeting to deliberate the information. It is my determination that deliberation in an open meeting would have a detrimental effect on the position of the Court in negotiations with a third person. Bill Ballard Assistant County Attorney Date: 12/23/14