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Home My WebLink About2014-09-09 10:00AM REGULAR MEETINGFes... Y BRYAN,TEXAS NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON SEPTEMBER 9, 2014 AT 10:00 AM IN THE COMMISSIONERS COURTROOM OF THE COUNTY ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVE., SUITE 106, BRYAN, TX 77803 Invocation and Pledge of Allegiance - U.S. and Texas Flag - Chaplain G.H. Jones and Judge Peters 2. Call for Citizen input and /or concerns. Consider and take action on agenda items 3 - 19: 3. Proclamation 14 -027 declaring September 2014 as Library Card Sion -Up Month 4, Approval of the Medical and Dental Insurance Premiums for 2015 5. Approval of the TCDRS Elected Rate for 2015 Brazos County has elected a rate of 14% 6. Consider and take action on application for eligibility form to receive federal surplus pr 7 Approval of the Job Description for Temporary Attendant Building & Grounds (1040 hrs) Class Code 0832 Position 12 Expo Center. g, Award of 2014 -73 Fuel also known as RFB Main 14 -0031 Master Agreement to Brenco Marketing. This is a joint contract with Texas A&M City of College Station City of Bryan CISD and BISD g, Award of 10 2014 -79 Graphics for Vehicles 10. 1 1 . Consider and take action on the Verizon utility permit to bore Leonard Road to install cable within Vol. 208 Pa. -16 riahtof -way, This protect will provide telephone service to customer at address #6603 Site is located In Precinct 4. 12. Budget Amendments. Budget Amendments FY 13/14 47.1 thru 47.6 13. Adoption of the County Budget for fiscal year ending September 30, 2016. 14. Resolution 14-016 levying a tax rate for Brazos County for the Tax Year 2014 15. Salary Schedule for FY 2015. 16. Personnel Change of Status. Personnel Action Forms 17. Payment of Claims. 18. Convene into Executive Session pursuant to Texas Government Code 551.072 to deliberate the purchase, exchange, lease, or value of real property. 19. Consider and possible action on the Executive Session. 20. Acknowledgement of the Bryan- College Station Chamber of Commerce Independent Auditors' Report and Financial Statements for the Years Ended September 30. 2013 and 2012. 21. Acknowiedgement of monthly reports submitted in August 2014. 22. Sheriffs report on inmate population. 23. Announcement of interest items and possible future agenda topics. 24. Call for Citizen input and /or concerns. 25. Adjourn. Vol. 208 Pg. I/ PUBLIC COMMENTS Public Comment during the Commission Meeting may be for all matters, both on and o4 the agenda, and be limited to four minutes per person. Persons are twitted to submit comments in writing on the agenda Items and/or attend and make comment at the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court e a Constttuaonal Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas Constitution. As a Constartional Court. the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in attendance at any Regular, Special and /or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to, andlor addressing the Court in participating in public discussions before the Court and in all actions in the presence of the Court. Those members of the public who are inappropriately attired and/or who do not conduct themselves in an orderly and appropriate manner will be ordered to leave the meeting. Refusal to abide by the Courts Order and /or continued disruption of the meeting may result in a Contempt of Court Citation. 81s not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual w group. Neither is It the intention of the Court to allow a member (or members) of the public to insult the honesty and/or integrity of the Court as a body, or any member or members of the Court, or County employees, individually or collectively. Accordingly, profane, insulting or threatening language directed toward the Court and/or any person in the Court's presence andor racial, ethnic or gentler slum or epithets will not be tolerated. Violation of these rules may result in the following sanctions: 1. cancellation of a speakers time: 2. removal from the Commissioners Court 3. a Contempt Citation: and /or 4. such other and/or criminal sanctions as may be authorized under the Constitution, Statutes and Codes of the State of Texas. The County Commissioners Court can deliberate or take action only d a matter has been listed on an agenda property posted prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The Open Meeting Law, does not expressly prohibit responses to public comments by the Commissioners Court. However, responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County Judge and/or Commissioners may crickets not to respond to public comments, except to correct factual inaccuracies, recite existing policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act ? 551.042. INVOCATION Any Invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Court The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave., Suite 106, Bryan, TX 77803 is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two working days before the meeting. To make arrangements, please call (979) 361.4102. Vol. 208 Pg. %� The foregoing minutes of the Commissioners Court meeting held September 9, 2014 have been examined and are approved in open Court this — day of �K , 2014, in Bryan, Brazos County, Texas. Duane Peters County Judge Commissioner, Precinct Attest: Karen McQueen; County Clerk Vol. 208 Pg. J=' Lloy assermann Commissioner, Precinct 1 Kenny MallarM NJ Commissioner, Precinct 3 JS. F, 7 c BRAZOSCOUNTY BRYAN,TEXAS MINUTES September 9, 2014 BRAZOS COUNTY COMMISSIONERS COURT REGULAR MEETING E Signature Page.pdf LL File Stamped Agenda.pdf L" Sign in sheet.pdf A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Administration Building, 200 South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday, September 9, 2014 with the following members of the Court present: Duane Peters, County Judge, Presiding; Lloyd Wassermann, Commissioner of Precinct 1; Sammy Catalena, Commissioner of Precinct 2; Kenny Mallard, Commissioner of Precinct 3; Irma Cauley, Commissioner of Precinct 4; Karen McQueen, County Clerk. The attached sheets contain the names of the citizens and officials that were in attendance. Invocation and Pledge of Allegiance - U.S. and Texas Flag - Chaplain G.H. Jones and Judge Peters 2. Call for Citizen input and /or concerns. There was no citizen's input. Consider and take action on agenda items 3 - 19: Vol. 208 Pg. �7 Proclamation 14-027 declaring September 2014 as Library Card Sign -Up Month. Item 3.odf The County Judge read aloud Proclamation 04 -027 designating the month of September 2014 as "Library Card Sign -up Month ". The Court joins with the cities of Bryan and College Station to encourage everyone to sign up for a free library card and use it at any of the Bryan and College Station Libraries. The County Judge then presented the proclamation to Larry Koeninger and Jessica Jones, Branch Manager of the College Station library. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 5-0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann. Approval of the Medical and Dental Insurance Premiums for 2015 V_ Item 4.odf Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters, Wassermann . Approval of the TCDRS Elected Rate for 2015. Brazos County has elected a rate of 14 %. NO Item 5.odf Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters, Wassermann. Consider and take action on application for eligibility form to receive federal surplus property. This will allow Brazos County to receive Surplus Property from the Texas Facilities Commission Federal Surplus Property Program (FSP) for a period of three (3) years. Of Item 6.0 f Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters , Wassermann . Approval of the Job Description for Temporary Attendant, Building & Grounds (1040 hrs), Class Code 0832 Position 12, Expo Center. Lta Item Todf Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters, Wassermann . Award of 2014 -73, Fuel also known as RFB Main 14 -0031 Master Agreement to Brenco Marketing. This is a joint contract with Texas A &M, City of College Station, City of Bryan, CISD and BISD. 9S Item 8.odf A copy of the bid attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard, Peters , Wassermann . Vol. 208 Pg. %3� 9. Award of IQ 2014 -79, Graphics for Vehicles. ILI' Item 9.0 The Court accepted as submitted the recommendation of the Purchasing Agent and awarded Bid Contract 2014 -79 Graphics for Vehicles to CC Creations. A copy of the bid tabulation is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann. 10. Consider and take action on the FWP Holdings utility permit to install temporary 10" aluminum water line within the right -of -way of Dick Elliott Road. Project will provide water to oil well. Site is located in Precinct 2. 9Z Item 10.0 Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena, Cauley , Mallard , Peters , Wassermann . 11. Consider and take action on the Verizon utility permit to bore Leonard Road to install cable within right -of -way. This project will provide telephone service to customer at address #6603. Site is located in Precinct 4. E Item 11.odf The application for proposed installation and /or repairs of telephone facilities designating placement of utility in county right of way submitted by Verizon Southwest. to lay, construct, maintain, repair and /or operate a telephone facility under, over, across and /or along Leonard Road to serve Halcon Resources in Precinct 4 was approved as submitted. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters, Wassermann . 12. Budget Amendments. Budget Amendments FY 13/14 47.1 thru 47.6 0 Item 12.odf 47.1 To correct budget amendment 36.4 to reflect the decrease in transfers from HOT fund 47.2 Reallocate funds for SO -Jail 47.3 Reallocate funds for Associate Judge #1 47.4 Reallocate funds for Tax Assessor 47.5 Reallocate funds for Collections 47.6 Reallocate funds for Brazos Center Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters , Wassermann . 13. Adoption of the County Budget for fiscal year ending September 30, 2015. le Item 13.odf 9t Item 13 Amendments.0 Amendments 1 -22 The Court voted unanimously to adopt items 1 -22 correction amendments to the Vol. 208 Pg. '7� proposed 2014 -2015 budget. A copy is attached Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters, Wassermann . Amendment 23 County Judge - Delete Clerk (25 hours a week), Class Code 0220, Position 1, Group 10, Step 3, Pay Code 800. Decreases County Judge's budget by $20,206. Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters, Wassermann . Amendment 24 County Judge - Create Clerk (20 hour week), Class Code 0221, Position 1, Group 10, Step 3, Pay Code 016. Increases County Judge's budget by $16,163. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Kenny Mallard. Passed. 0 -0. Amendment 25 Community Support - Increase "Read By Third" account by $2,500. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters, Wassermann . Amendment 26 Joint Terrorism Task Force - Increase hourly - overtime by $8,220 and increase Social Security and related benefits. Motion: Approve, Moved by Commissioner Kenny Mallard, Seconded by Commissioner LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters, Wassermann . Amendment 27 Community Supervision - Increase by $16,000 Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann. Amendment 28 BV Online Bid System - Increase by $10,250 for Purchasing Department. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters, Wassermann . Amendment 29 Expo - Create Temporary Clerk, Class Code 0850 Position 1, Group 12, Step 8, Pay Code 017. Increases Expo's salary budget by $16,464 and increases benefits by $1,358. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena, Vol. 208 Pg. 7 7 Cauley, Mallard, Peters, Wassermann Amendment 30 Capital Improvements - Increases budget by $4,530. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard, Peters, Wassermann. Amendment 31 Office Supplies & Petit Jury Expense - Increase each by $100 for a total of $200. Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard, Peters, Wassermann . Amendment 32 SO Jail - Increase Vehicles, Transfers to Capital Improvement by $40,000 for new van unit #76. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard , Peters, Wassermann. Amendment 33 Veterans Administration Officer - Pay Code reclassification with no change to budget. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 5-0. Members voting Aye: Catalena , Cauley, Mallard, Peters, Wassermann. Amendment 34 Veterans Administration Officer- Increase salary by $1,942 and increase related benefits $441. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard , Peters, Wassermann. Amendment 35 Hotel Occupancy Tax - Increase funds by $25,000 for installation of electricity to transformers for the Expo Expansion. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard, Peters, Wassermann . Amendment 36 Tax Office - Increase travel reimbursement by $700 for use of personal vehicles to travel between county buildings. Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard , Peters , Wassermann . Amendement 37 Primary Election Services - Increase Contingency & Reserve Fund Balance by $40,300 Vol. 208 Pg. to allow County Clerk to use additional funds available for elections Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard, Peters, Wassermann . Amendment 38 Central Appraisal District - Increase Brazos County portion by $8,903 bringing total allocation to $608,477 for FY 2015 Motion: Approve, Moved by Commissioner Kenny Mallard, Seconded by County Judge Duane Peters. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann. Amendment 39 County Clerk Management Fund - Increase by $150,000 for indexing deed books. Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters, Wassermann . Amendment 40 Justice of the Peace, Precinct 4 - Create Clerk I - Temporary, Class Code 0645, Position 1, Group 10, Step 2, Pay Code 017. This will increase the salary budget by $6,402 and increase benefits by $560. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters, Wassermann . Amendment 41 Sheriff Administration - Change proposed replacement animal control single cab pick up for a crew cab pick up. No increase to budget. Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters, Wassermann . Amendment 42 Tax Assessor /Collector - Increase Rental- Equipment by $1,080 Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters, Wassermann . Amendment 43 Building Maintenance Supplies - Increase $50,000. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters, Wassermann. Amendment 44 Sheriff Administration - Create a Deputy, Class Code 1415, Position 14, Group 21, Step 2, Pay Code 026. Increases salary budget by $44,245 and benefits by $20,176. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Vol. 208 Pg. 77 LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard Peters , Wassermann . Amendment 45 Sheriff Administration - Create cell phone allowance for Class Code 1415 Position 14. Increases salary budget by $480 and benefits by $107 Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann. Amendment 46 Sheriff Administration - Change proposed replacement CID Unit #166 to purchase a new V8 Charger for additional Sheriff Deputy position. No budget increase is requested. Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley , Mallard , Peters , Wassermann . Amendment 47 Contingency- Equipment -Other - Increase by $1,000 to purchase taser for additional Sheriff Deputy. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann . Amendment 48 Contingency - Equipment- Other- Increase by $550 to purchase vest for additional Sheriff Deputy. Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann. Amendment 49 Contingency - Equipment - Radios - Increase by $3,800 to purchase a hand held radio for additional Sheriff Deputy. Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by Commissioner LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann . Amendment 50 Constable Precinct 4 - Create Part Time Deputy, Class Code 1607, Position 1, Group 23, Step 2, Pay Code 027. Increase salary budget $24,420 and related benefits $5,434 for a total of $29,854. Amendment 51 Constable Precinct 4 - Create cell phone allowance for Part Time Deputy. Increase salary budget by $480 and related benefits by $106 for a total in the amount of $586. Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by Commissioner LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters, Wassermann . Amendment 52 Vol. 208 Pg. ,Y� Contingency- Equipment- Radios- Increase by $3,800 for the purchase of a hand held radio for additional part time Constable Precinct 4 Deputy. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard, Peters, Wassermann . Amendment 53 Contingency - Equipment Other - Increase by $624 for the purchase of a vest for additional part time Constable Precinct 4 Deputy. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters, Wassermann . Amendment 54 Constable Precinct 4 -Increase budget $1,100. $700 for Clothing /Uniforms; $100 for Conference and Seminars; and $300 for Travel. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters , Wassermann . Amendment 55 Jail Division - Create Compliance Officer, Class Code 1565, Position 1, Group 18, Step 2, Pay Code 026. Increase the salary budget by $38,148 and related benefits $18,820 for a total of $56,968. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 5-0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann. Amendment 56 Jail Division - Increase hourly overtime by $15,000 and related benefits $3,337. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by County Judge Duane Peters. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann. Commissioner Catalena moved to adopt the 2014 -2015 total budget of $160,873,044 including amendments. Commissioner Wassermann seconded the motion and it passed unanimously. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters, Wassermann . 14. Resolution 14 -015 levying a tax rate for Brazos County for the Tax Year 2014. LO Item 14.0 All members being present, the Court proceeded to adopt the Resolution setting the tax rate for the year 2014. The County Judge read aloud the Maintenance and Operations figures and the Payment of Principal and Interest on the county debt according to the following schedule: Total maintenance and operations - $.4226 Payment for principal and interest on county debt - $.0624 Vol. 208 Pg. Y% TOTAL TAX RATE FOR 2014 - $.4850 Commissioner Wassermann in his motion moved that the property tax rate be increased by the adoption of a tax rate of 0.485000, which will effectively increase the tax rate by 5.79 %. Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters, Wassermann . 15. Salary Schedule for FY 2015. Of Item 15.odf The Court approved as submitted the salary schedule for FY 2015. A copy is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters , Wassermann . 16. Personnel Change of Status. Personnel Action Forms V-_ Item 16.odf A copy of the Personnel Change of Status requests is attached. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard , Peters , Wassermann . 17. Payment of Claims. 9S Claims Sheet.odf n: BILL LIST 09.09.14.odf 7125072 through 7125291 Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters, Wassermann . 18. Convene into Executive Session pursuant to Texas Government Code 551.072 to deliberate the purchase, exchange, lease, or value of real property. There was no need for an Executive Session. 19. Consider and possible action on the Executive Session. 20. Acknowledgement of the Bryan - College Station Chamber of Commerce Independent Auditors' Report and Financial Statements for the Years Ended September 30, 2013 and 2012. U Item 20.odf The Court acknowledged receipt of the Bryan - College Station Chamber of Commerce Independent Auditor's Report and Financial Statement for the years ended September 30, 2012 and 2013. 21. Acknowledgement of monthly reports submitted in August 2014. Vol. 208 Pg. Ya G°' Item 21.odf The Court acknowledged receipt of the Extension Service reports submitted in August 2014 and acknowledged receipt of reports from the following County and Precinct Offices showing revenues collected and remitted to the County Treasurer: County Clerk District Clerk 22. Sheriffs report on inmate population. Sheriff Chris Kirk thanked the court for the amendments to the budget that were approved today. He then stated there were 682 inmates in jail, 46 have electronic monitors and 4 are pending for monitors. 23. Announcement of interest items and possible future agenda topics. Maggie See, employee with the Auditor's office thanked everyone that participated in the blood drive. There were 13 good donors. 24. Call for Citizen input and /or concerns. 25. Adjourn. Vol. 208 Pa. YY COMMISSIONERS COURT MEETING Uate and i ime Name mwww all y l �o eh h u/./ Vol. 208 Pg. Organization/ Department Jt.��Z, ,'X- Page ' of Pi COMMISSIONERS COURT MEETING Date and Time Name Organization/ Department -All U. Page of Z Vol. 208 Pg. ,L 3 X C,OLLECe 5 it r MWO , I I the Bryan College Station Library System is a great resource for teaming for all ages; and children who use the library perform better in school; and • libraries enhance the educational experience; and • libraries meet the needs of all types of students by providing free access to educational databases, the Internet, and books; and 6AC-,w_w.• libraries provide activities and resources to the communities they serve and jinspire lifelong teaming; and &9,4Cmac• a library card is the "Smartest Card" you can own. 4 6aa I, Jason P. Bienski, as Mayor of the City of Bryan, Texas and I, Nancy Berry, as Mayor of the City of College Station, Texas and 1, Judge Duane Peters, as Brazos County Judge do hereby proclaim September 2014 as: Library Card Sign -Up Month and encourage everyone to sign up for a free library card and use it at any of the Bryan and College Station Libraries. CITY OF BRYAN CITY OF COLLEGE STATION B A GOU Y I Jason P. Bienski, Mayor Nancy F. Berry, Mayor Duane Peters, County Judge Vol. 208 Pg. ff� BRAZOS COUNTY HUMAN RESOURCES DEPARTMENT 200 S. TEXAS AVE SUITE 206, DRYAN,TX 77803 PHONE (979) 361.4114 FAX (979) 823 -6993 MEMORANDUM Date: September 9, 2014 To: Commissioner's Court From: Jennifer Salazar HR Director Subject: Monthly Health and Dental Premiums for FY'15 FY 114 Premiums Medical: Emplo ass & Retirees (> 8 ears) Who Were Employed Prior to Au ust 30,2011.1 -;,1. ..;{ Employee Premium Employee Premium County Contribution Total Premium $26.00 Employee Only $50.00 $745.00 $795.00 Employee & Spouse $372.00 $745.00 $1,117.00 Employee & Child $250.00 $745.00 $995.00 Employee & Family $512.00 $745.00 $1,257.00 Dental: Employees!& Retirees (> 8 years) Who WereEmployed Prior to Augus!, 9,2011. . I. Employee Premium Employee Premium County Contribution Total Premium $26.00 Employee Only $24.00 $10.00 $34.00 Employee & Spouse $63.00 $10.00 $73.00 Employee & Child $55.00 $10.00 $65.00 Employee & Family $104.00 $10.00 $114.00 FY'15 Premiums . Employees & Retirees with more than 8 years of service who were employed prior to August 30, 2011: Medical: Em to sea & Retirees > 8 years) Who Were Embed Prior to Au ust 30, 2011 . I. Employee Premium Employee Premium County Contribution Total Premium $26.00 Employee Only $53.00 $861.00 $914.00 Employee & Spouse $390.00 $861.00 $1,251:00 Employee & Child $262.00 $861.00 $1,12300 Employee & Family $538.00 $861.00 $1,399!00 Dental: Employees & Retirees (?.B years) Who Were Employed Pdort_o August 30, 20111 ;) a ; Employee Premium County Contribution Total Premium Employee Only $26.00 $0.00 $28.00 Employee & Spouse $73.00 $0.00 $73.00 Employee & Child $65.00 $0.00 $85.00 Employee & Family $115.00 $0.00 $115.00 Vol. 208 Pg. _9 57 o The County contribution will increase effective October 1, 2014. The employee premiums for Medical & Dental will increase effective January 1, 2015. 1 • Pre -2000 Retiree insurance premiums will remain the same as last year. • Retirees with less than 8 years of service and those that were employed after August 30! 2011 and retire from the County will contribute as follows: i Medical: Retirees (< 8 years) and Those Who Retire,Who Began Employment After August 30. 2011 Employee Premium Employee Premium County Contribution Total Premium $932.28 Employee Only $914.00 $0 $914.00 $0 Employee & Spouse $1,251.00 $0 $1,251.00 $1,145!46 Employee & Child $1,123.00 $0 $1,123.00 Employee & Family $1,399.00 $0 $1,399.00 Dental:,Retirees (< 8 years) and Those Who Retire Who Began'Employrnent *After August 3012011 ^ i Employee Premium County Contribution Total Premium Employee Only $28.00 $0 $28.00 Employee & Spouse $73.00 $0 $73.00 Employee & Child $65.00 $0 $85.D0 Employee & Family $115.00 $0 $1,15.00 o This increase is effective January 1, 2015. • COBRA rates are as follows: Medical: COBRA Employee Premium County Contribution Total Premium Employee Only $932.28 $0 $932.28 Employee & Spouse $1,276.02 $0 $1,276102 Employee & Child $1,145.46 $0 $1,145!46 Employee & Family $1,426.98 $0 $1,426!98 Dental: COBRA. ., t Employee Premium County Contribution Total Premium Employee Only $28.56 $0 $28.56 Employee & Spouse $74.46 $0 $74.46 Employee & Child $66.30 $0 $66.30 Employee & Family $117.30 SO $117:30 o This increase is effective January 1, 2015. 4V Vol. 208 Pg. Y Plan Assessment for Plan Year 2015 Brazos County — 120 It's that time of year again — time to look it your TCDRS retirement plan and decide whether or not your benefits are adequate and affordable. This plain assessment will give you an overview of the benefits you provide as well as how much it will cost to provide these benefits in the upcoming plan year. Normal Cost Rate UAAL/(OAAL) Rate Required Rate Elected Rate ;777, 7.43% 5.96% 13.39% 14.000/6 Retirement Plan Rate 14.00% (greater of required or elected rare) Group Term Life Rate None Total Contribution Rate 14.00% Actuarial Accrued Liability $136,403,762 Actuarial Value of Assets S1I2,699,150 Unfunded /(Overfunded) Actuarial Liability Funded Ratio Notes: Buyback (adopted 1991) Last COLA (2008) 800-831-3948 * TCE)MORWIMPLOYER Vol. 208 Pg. ') >, $23,704,612 816% Duane Peters DAN Ito County Judge 4/4/2014 5 2015 Plan Employee Deposit Rate 70/a Employer Matching 225% Prior Service Credit 1200/6 rkHgbi4t3:_.',_. �Tt, �*_ Age 60 (Vesting) 8 years of service Rule of 75 years total age plus service At Any Age 30 years of service i6pa osiiii*� - =" � Partial Lump-Sum Payment at Retirement No Group Term Life None Normal Cost Rate UAAL/(OAAL) Rate Required Rate Elected Rate ;777, 7.43% 5.96% 13.39% 14.000/6 Retirement Plan Rate 14.00% (greater of required or elected rare) Group Term Life Rate None Total Contribution Rate 14.00% Actuarial Accrued Liability $136,403,762 Actuarial Value of Assets S1I2,699,150 Unfunded /(Overfunded) Actuarial Liability Funded Ratio Notes: Buyback (adopted 1991) Last COLA (2008) 800-831-3948 * TCE)MORWIMPLOYER Vol. 208 Pg. ') >, $23,704,612 816% Duane Peters DAN Ito County Judge 4/4/2014 5 What You Are Providing The TCDRS benefit is based on employee deposits, which earn 7% compound interest each year, and employer matching at retirement. The following chart shows the estimated TCDRS benefit as a percentage of final salary prior to retirement for a new hire: 120 100 s0 fm 40 20 0 TCDRS Benefit as a % of Final Salary Before Retirement Hired at 55 Hired at SO Hired at 45 Hired at 40 Hired at 35 Retired at 65 Retired at 65 Retired at 65 Retired at 65 Retired at 65 Assumptions • Employees are new hires and will work for you until retirement. • Your current plan provisions will remain in effect through employee's retirement. • Current laws governing TCDRS will continue as they are. • Graded salary, scales give bigger raises early in careers, with smaller raises later in careers (see Summary Valuation Report at www.tcdrs.org /employcr). • Based on Single Life benefit. e00- e01-ae4P * r¢ 0ne.onrrewPLOVea x 4/4/2014 Vol. 208 Pg. 9a Reasons for Rate Change Below is a record of your required employer contribution rate history over the last five years. 1 r _ li 12%- ■ - - - - -- 10%- I 89'0 �. 6% 4% 1) 2% � 0% 2011 - Reason for Rate Change Beginning Rate (Plan Changes Adopted Investment Return Elected Rate /Lump Sum Demographic/Other Changes Rate 2012 2013 2014 2015 2011 -2012 2012-2013 201 1-2014 2011 - 2015! M741/6 12.37% 13.00% 13.58 %ii 0.00% 0.00% 0.000/6 N /Ai 0.48% 0.54% 0.53% -0.049/6 -0.02% 0.00% - 124% - 0.04 %1 0.17% 0.090/0 0.29% - 0.18 %1 0.00% 0.000/6 0.00" /6 0.07 ^ /oi f 12.37% 13.00° /a 13.58% 13.39 %, Valuation Year 2010 2011 2012 2013 Funded Ratio 820% 81.00/6 80.9% 82.6 %: A complete Summary Valuation Report for the Dec. 31, 2013 valuation will be available mid -May at www.tcdrs.org /employer. i Nett steps If you are interested in making plan changes, please contact your Employer Services Representative at 800 -651 -3848. Your benefit selections are due by Dec, 15, 2014. 800- SM•3848 • TCORS.ORWIMPLOYIR 3 Vol. 208 Pg. '/ / 4i4noi4 TEXAS FACILITIES COMMISSION FEDERAL SURPLUS PROPERTY PROGRAM (FSP) P.O. Box 13047, Austin, Texas 78711 TEL: (512) 463 -4551 - FAX: (512) 236 -6173 EMAIL: federal.surplus @tfc.state.tx.us www.tfc.state.bc.us /surplus /index.html APPLICATION FOR ELIGIBILITY INSTRUCTIONS FOR COMPLETING THE APPLICATION FOR ELIGIBILITY FORM TO RECENE FEDERAL SURPLUS PROPERTY (41 CFR 101. 44.207) See pages 7 -11 for list of required supporting documentation that must be submitted with application. All donses must reapply every three (3) years. To reapply, a donee must submit a completed Application for Eligibility alone with all required supporting documentation. SECTION 1: Provide the full legal name of your organization on the first line of this section. Provide the Federal Employer ID #. Provide the complete mailing address of your organization as recognized by the U.S. Postal Service, including the nine -digit Zip Code. Provide the street address, if different from mailing address, or provide directions if located on a rural route or in other remote area. List a business telephone number with area code, and a fax number. Provide the fiscal year ending date and an email address. E -mail addresses provided will receive broadcast a -malls about account status, new arrivals, specials and discounts. SECTION II: Check the appropriate box that describes your organization. SECTION III: Check the appropriate box or boxes (check as many as apply) that indicate the type or purpose of your organization. If you are unable to determine which status to check, please contact this office for assistance. Please see pages 7 -11 for additional requirements for specific types of organizations. SECTION IV: Indicate source(s) of funding for your organization and provide supporting documentation if appropriate. Depending on your organization type, you may need to include a comprehensive written description of all programs or services and a description of the operational facilities. Please see pages 7 -11 to determine if this requirement applies to your organization. Public agencies (i.e. cities, counties, state agencies, public schools) are not required to submit additional documentation for this section. SECTION V: Nonprofit organizations must provide a copy of current, valid IRS Tax Exemption Letter indicating your organization is exempt under Section 501(C) of Internal Revenue Code. The name of the organization on this IRS letter must match the name provided in Section I of this application. If not, applicant must include sufficient evidence such as amendments to Articles of Incorporation, or Assumed Name filing certificates to establish an audit trail or names showing the legal connection. Please see pages 7 -11 to determine if this requirement applies to your organization. Public agencies (i.e. cities, counties, state agencies, public schools) and VFDs are not required to submit documentation for this section. SECTION VI: Nonprofit organizations are required to submit evidence that they are currently approved, accredited or licensed by a nationally recognized accrediting or licensing organization. Recreation, social service, referral only, religious and counseling service programs are not eligible to participate in the program. Please see pages 7 -11 to determine if this requirement applies to your organization. Public agencies (i.e. cities, counties, state agencies, and'public schools) and VFDs are not required to submit additional documentation for this section. SECTION VII: Annotate date and provide an original signature of applicant's Authorizing Official (i.e. County Judge, Mayor, City Manager, Superintendent, Fire Chief, Executive Director, CEO /President, Board Chairman, or other person with authority to execute leoal documents for the applicant). Applications submitted by counties must be signed by the County Judge. Type or print the name and title of authorizing official on the lines provided. NOTE: INCOMPLETE APPLICATIONS WILL NOT BE PROCESSED. IF YOU HAVE QUESTIONS OR NEED ASSISTANCE, PLEASE CALL (512) 4634551. SEND ALL APPLICATIONS TO: TEXAS FACILITIES COMMISSION FEDERAL SURPLUS PROPERTY PROGRAM P.O. BOX 13047, AUSTIN, TX 78711 -3047 TEL: 5124634551 FAX: 512-236-6173 EMAIL: federal .surplus(atffc.slate.tx.us ' SIGNATURE FROM AUTHORIZING OFFICIAL IS REQUIRED ON PAGES 2 - 6 Page +d„ �,no,. TEXAS FACILITIES COMMISSION FEDERAL SURPLUS PROPERTY PROGRAM (FSP) P.O. Box 13047, Austin, Texas 78711 TEL: (512)463 -4551- FAX: (512)236 -6173 EMAIL: federal. surplusetfc.state.tx.us www.tfc.s aate.tx.us /surplus /index.htmI APPLICATION FOR ELIGIBILITY PLEASE TYPE OR PRINT LEGIBLY BLUE OR BLACK INK WHERE APPROPRIATE I. ORGANIZATION NAME & INFORMATION: Payments must be in the name of donee or parent company. Brazos County �b'x)(}L(�j_j LEGAL NAME OF ORGANIZATION FEDERAL' EMPLOYER ID 200 S. Texas Ave., Ste, 332 Bryan TX , 77803 STREET ADDRESS CITY STATE ZIP CODE 200 S. Texas Ave., Ste. 332 Bryan TX 77803 MAILING ADDRESS (P.O. Box #) CITY STATE ZIP CODE Brazos 979.361.4102 979 - 361- 4503 COUNTY TELEPHONE# FAX# FISCAL YEAR END DATE: September30, 2014 EMAIL: dpeters @brazoscountytx.gov II. APPLICANT STATUS (CHECK ONE): ® Public Agency, including Public Schools (Tax Supported) ❑ SBA 8(a) Business Development Program ❑ Nonprofit, tax - exempt Organization III. TYPE OR PURPOSE OF ORGANIZATION: (see pages 7 -11 for requirements for specific types of organizations) ❑ State Agency ® County ❑ City ❑ Medical Institution ❑ Health Center ❑ Clinic/Hospital ❑ Child Care Center ❑ Radio/TV Station ❑ Economic Development ❑ School District ❑ Preschool ❑ Elementary School ❑ Middle or High School ❑ College or University ❑ School for Students With Disabilities ❑ Museum or Zoo ❑ Library ❑ Conservation (soil, water, or utility district) ❑ Program Funded for Older Americans ❑ Provider of Assistance to the Homeless ❑ Provider of Assistance to the Impoverished ❑ Emergency Services District ❑ Volunteer Fire Dept., EMS or Rescue Squad ❑ Public Safety (specify) ❑ SBA 8(a) Business ❑ Service Educational Activity ❑ Other_ IV, SOURCE(S) OF FUNDING: ® Tax - supported ❑ Grants ❑ Contributions ❑ Other V, (Fornon -pmt organizations only) HAS THE ORGANIZATION BEEN DETERMINED TO BE TAX EXEMPT UNDER SECTION 501 OF THE INTERNAL REVENUE CODE OF 1986? ❑ Yes ® No VI. IS THE ORGANIZATION APPROVED, ACCREDITED, OR LICENSED? ❑ Yes ® No IF YES, BY WHAT AUTHORITY? VII. SIGNATURE & TITLE OF AUTHORIZING OFFICIAL FOR ORGANIZATION (ex. Mayor, County Judge, Superintendent, President, CEO, Fire Chief) Duane PetM a County Judge PRINTED 'A OF A O OFFICIAL TITLE SIGNATURE O AUTHORIZIN FFICIAL DATE Page 2 of 11 w.. avrvaor. AUTHORIZED REPRESENTATIVES I I. An "Authorized Representative" is a person from your organization that has been authorized to sign for the release of property on the organization's behalf. II. All representatives listed in any prior applications or account updates will be deleted from the account. Ill. An authorized representative must elan In the provided space below In order to elan for the release of property. Only those representatives listed on this application with a valid signature will be allowed to acquire properly. All others listed below may visit our warehouse locations and will be included in email broadcasts from our office, but will not be able to sign for the release of property. IV. Valid driver's license or state issued photo identification required prior to entering state or federal facilities. V. If you wish to have the Authorizing Official included as an Authorized Representative on your account, please be sure to include hinVher in the list below. NAME TITLE TELEPHONE and EMAIL ADDRESS Authorized Representative's Sionabure (example) John Doe County Judge (512) 129 -4567 John.doe@gmail.com Job i70e W. James Stewart Chief Deputy Sheriff 919 -361 -0991 wstewan @brazoscountya.gov Matthew Bell Deputy Sheriff 979 - 3614900 mbell @brazoscountytx.gov i i i The applicant hereby certifies the information provided is correct and complete and he/she understands and agrees to all terms and conditions. I Brazos County, Duane Peters NAME OF AP LICA ORGA TION PRINTED NAME OF AUTHORIZED OFFICIAL SIGNATURE OF AUTHORIZING OFFICIAL & TITLE (e.g„ Mayor, Director, Superintendent, Judge) DATE SEND ALL APPLICATIONS TO: TEXAS FACILITIES COMMISSION FEDERAL SURPLUS PROPERTY PROGRAM P.O. BOX 13047 AUSTIN, TX 78711 -3047 TEL: (512) 463 -4551 - FAX: (512) 236 -6173 EMAIL: Federal.surolusIciltfc.stateAx , us PaW 3 0l /1 NONDISCRIMINATION ASSURANCE Brazos County the donee, agrees that the program for or in connection with (Legal Name of Organization) which any property is donated to the donee will be conducted in compliance with, and the donee will comply with and will require any other person (any legal entity) who through contractual or other arrangements with the donee is authorized to provide services or benefits under said program to comply with all requirements imposed by or pursuant to the regulations of the General Services Administration (41 C.F.R., 101 -6.2 and 101-8) issued under the provisions of Title VI of the Civil Rights Act of 1964, as amended, Section 606 of Title VI of the Federal Property and Administrative Services Act of 1949, as amended, Section 504 of the Rehabilitation Act of 1973, as amended, Title IX of the Education Amendments of 1972, as amended, Section 303 of the Age Discrimination Act of 1975, and the Civil Right Restoration Act of 1987, to the end that no person in the United States shall on the ground of race, color, national origin, sex, or age, or that no otherwise qualified handicapped person shall solely by reason of the handicap, be excluded from participation in, be denied benefits of, or be subjected to discrimination under any program or activity for which the donee received Federal assistance from the General Services Administration; and hereby gives assurance that it will immediately take any measures necessary to effectuate this agreement. The donee further agrees (1) that this agreement shall be subject in all respects to the provisions of said Federal statutes and regulations (2) that this agreement obligates the donee for the period during which it retains ownership or possession of the property, (3) that the United States shall have the right to seek judicial enforcement of this agreement, and (4) that this agreement shall be binding upon any successor in interest of the donee and the word "donee" as used herein includes any such successor in interest. II ORGANIZATION: (e.g., 9# DATE SEND ALL APPLICATIONS TO: TEXAS FACILITIES COMMISSION FEDERAL SURPLUS PROPERTY PROGRAM P.O. BOX 13047 AUSTIN, TX 78711 -3047 TEL: (512) 463 -4551 - FAX: (512) 236 -6173 EMAIL: Federal.surolusCdlffc_state.tx.us Pege 4 of 11 ._..... ..................................................................._....._......................... _...I............_............. DONEE CERTIFICATIONS 6 AGREEMENTS (a) THE DONEE CERTIFIES THAT: (1) It Is a public agency or a nonprofit institution or organization, exempt from taxation under section 501 of to Internal Revenue code of 1954; within the meaning of section 2030) of the Federal Property and Administrative Services Act of 1949, as amended, ancifor the regulations of the General Services Administration (GSA). (2) If a public agency, the property is needed and will be used by to recipient for carrying out or promoting for the residents of a given political area one or more public purposes, or If a nonprofit lax-exempt Institution or organization, the property is needed for and will be used by the recipient for aducatonal or public health purposes, including research for any such purpose, or for programs for older individuals, or SBA or SEA organizations, or assistance to homeless( impoverished. The property Is not being acquired for any other use or purpose, or for sale or other distribution; or for permanent use outside the Slate, except with prior approval of the State agency and GSA. (3) Funds are available to pay ati costs and charges Incident m donation. (4) This transaction shall be subject to the nondiscrimmatm regulations governing the donator, of surplus personal property issued under Tits VI of the Civil Rights Act W 1984, Title A Section 508 of the Federal Properly and Administrative Services Act of 1949. as amended, and Section 5D4 of the Rehabilitation Act of 1973, as amended, Title IX of the Education Amendments of 1972, as amended, and Section 303 of the Age Dlscriminason Act of 1975 and the Civil Flight Restoration Act of 1957. (5) In accordance with 28 C.F.R. Section 42.40142.415, the Federal Surplus Property Program collects Information related to a donees race and national origin in order to provide GSA officials, upon request, with enough information for determining compliance with applicable civil rights laws. Data is collected for those doneas who; (1) are eligible to participate in tie FSP Program; (2) those actually participating in the reclplents programs and activities; (3) those denied participation in the raclpient's program. (b) THE DONEE AGREES TO THE FOLLOWING FEDERAL CONDITIONS: (1) All items of property shall be placed In use for the purpose($) for which acquired within one year of receipt and shall be continued In use for such purposes forms year from the date the properly was placed In use. In the event the property Is not so placed in use, or continued in use, the don" shall Immediately hotly the State agency. and at the dome 'a expense, return such property to the State agency. or otherwise make the property available for transfer or other disposal by the Stale agency, provided the property is still usable as determined by the State agency. (2) Such special handling or use limitations as arc imposed by General Services Administration (GSA) pr, any item(s) or property. (3) In the event the property Is not used or handled as required by (b)(1) and (2). title and right to the possession of such property shall at the option of GSA revert to the United Slates of America and upon demand the donee shall release such property to such person es GSA or Its designee shall direct. (c) THE DONEE AGREES TO THE FOLLOWING CONDITIONS IMPOSED BY THE STATE AGENCY, APPLICABLE TO ITEMS WITH A UNIT ACQUISITION COST OF $5,000 OR MORE AND PASSENGER MOTOR VEHICLES, REGARDLESS OF ACQUISTION COST, EXCEPT VESSELS 50 FEET OR MORE IN LENGTH AND AIRCRAFT, FOREIGN GIFTS OR OTHER ITEMS OF PROPERTY REQUIRING SPECIAL HANDLING OR USE LIMITATIONS, REGARDLESS OF THE ACQUISTION COST OR PURPOSE FOR WHICH ACQUIRED: (1) The property shall be used only for the purpose(s) for which acquired and for no other purpose(s). (2) There shall be a period of restriction which will expire after such property has been used for the purpose(s) for which acquired for a period of 18 months from the date the property is placed in use. (3) In the event the property is not used as required by (cgl) and (2) and Federal restrictions (b)(1), (b)(2) and (I) have expired then right to the possession of such property shall at the option of the State agency revert to the Stale of Texas and the donee shall release such property to such person as the State agency shall direct. (d) THE DONEE AGREES TO THE FOLLOWING TERMS, RESERVATIONS, AND RESTRICTIONS: (1) Fro m the date it receives the property and through period(s) of time the conditions imposed by (b), (c) and (1) remain in effect, the donee shall not sell, trade, tease, lend, bail. cannibalize. encumber, or otherwise dispose of such property, or remove it permanently. for use outside the State, without the pnor approval of GSA under (b) and (Q, or the State agency under (c) and (f). The proceeds from any sale, trade, lease, ban. bailment. encumbrance or other disposal of the property, when such action is authorized by GSA or by the Slate agency, shall be remitted promptly by the donee to GSA or the State agency, as the case may be. (2) In to event any of the property is sold, traded leased, Waned, bailed, cannibalized, encumbered, of otherwise disposed of by the donee from the dam it receives the property through tie perod(s) of time the conditions Imposed by (b), (c) and (f) remain In effect with" prior approval of GSA or the State agency, the donee, at tie option or GSA or the State agency shall pay to GSA or the Slam agency, as to case may be, the proceeds of the disposal or the fair market value or the fair rental value of the property at the We of such disposal, as determined by GSA or the State agency. (3) If at say time, from the date it receives the property through the perlod(s) of time the conditions imposed by (b). (c) and (p remain in effect, any of the property Is no longer suitable, usable, or further needed by the donee for the purposes) for which acquired, the donee shall promptly notify the State agency, and shall, as directed by the State agency, return the property to to State agency, release the property to another donee a another Stale agency, a department or agency of the United States, sell or otherwise dispose of the property. The proceeds from any sale shall be remitted promptly by the donee to the State agency. (4) The dame shall make reports to to Stain agency on the use condition, and location of the property and on other perlina l maters as may be required time to time by the State agency. (5) At the option of the State agency, the donee me abrogate the Sta te ccrdilions set forth in (c) and the State terms, reservations, and restrictions pertinent thereto In (d) by payment Of any amount as determined by the Stale agency. (9) THE DONEE AGREES TO THE FOLLOWING CONDITIONS, APPLICABLE TO ALL ITEMS OF PROPERTY: (1) The property acquired by the donee is on an'aa is, where is' basis, without wemanty of any kind, and the Government of the United States of America, the State of Texas, its agencies or assigns, and employees thereof will be hem harmless from any or all debts. eabigties, judgments, costs, demands, sutra, actions, or claims of any nature arising from or incident to the donation Of the property, its use. or final disposltlon. (2) Where a donee caries Insurance against damages to or loss of property due to fire or other hazards and where loss of or damage to donated property with unexpired terms, conditions, reservations or restrictions Occurs, GSA or the State agency, as the case may be, will be erdiUed to reimbursement from the donee out of the Insurance proceeds, of any amounl equal to the unamatized portion of the far market value of the damaged or destroyed donated Items. (f) THE DONEE AGREES TO THE FOLLOWING ADDITIONAL TERMS AND CONDITIONS APPLICABLE TO THE DONATION OF AIRCRAFT AND VESSELS (50 FEET OR MORE IN LENGTH) HAVING AN ACQUISITION COST OF $5,000 OR MORE, AND FOREIGN GIFTS OR OTHER ITEMS OF PROPERTY REQUIRING SPECIAL HANDLING OR USE LIMITATIONS, REGARDLESS OF THE ACQUISITION COST OR THE PURPOSE FOR WHICH ACQUIRED: (I) The donation shall be subject to the additional special terms, conditions, reservations, and restrictions set forth in the Conditional Transfer Document or other agreements executed by the authorized donee representative. (g) THE DONEE CERTIFIES by signing and submitting this lower tier proposal, the prospective lower tier participant, as defined In 41 CFRI05$8, certifies to tie beat of its knowledge and belief that It and its principals: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible. a voluntarily excluded from participation in this transaction by any Federal department or agency. (b) Where the prospective lower tier participant is unable to ceNty to any of the above, such prospective participant shall attach an explanation to Ins proposal. (h) THE DONEE UNDERSTANDS that by execution of this document, It is considered a sub recipient of federal financial assistance pursuant to the Single Audit Act of 1984 end further a e provide the with rosulis of the audit required by OMB Circular A -133. X / I _- SIGNATURE OF AUTHORIZING O FICIAL &TITLE (e.g., Mayor, Director, Superintendent. Judge) DATE a.. ovrsao,v Papa 5 OF 11 PROPERTY COMPLIANCE PERIOD Participating organizations (referred to as "donees" by the federal government) are required to use the property obtained through the program for a specific amount of time before the property can be sold or transferred. • Property must be used for the program approved for participation in the Federal Surplus Property program. • Property valued at less than $5,000 in original cost - the compliance period is 12 months from the date put into use. • All vehicles and property valued at more than $5,000 in original cost - the compliance period is 18 months. • Aircraft and vessels longer than 50 feet - the compliance period is 60 months (5 years). • Donee organizations do not obtain title or ownership to property designated "perpetual use' by the federal government. The compliance period is considered to be "perpetual' or ongoing on these items. • All property must be placed into use within the first year of possession. • State and federal program staff performs scheduled and unscheduled onsite property compliance visits to ensure the property is being used as represented. • If the property is not paid for in full or is not being used or handled as required, the donee (program participant) will be required, at its expense, to return the property to TFC or another donee, as instructed by TFC,. • The property may not be sold, transferred or otherwise disposed of during the compliance period. If property is sold, transferred, or otherwise disposed of during the compliance period, the donee may be subject to penalties and fines, as well as possible state or federal prosecution. • Program participants are required to complete reports regarding property use as a condition of participating in the program. I understand and agree to the above terms and conditions regarding property compliance and reporting and the Certifications 8 Agreements on page five. If applying as an SBA 8(a) business I understand that the property compliance terms identified above do not apply to my business and that as an SBA 8(a) business I must follow SBA property compliance guidelines. X U S, SIGNATURE OF AUTHORIZING OFFI IAL & TITLE (e.g., Mayor, Director, Superintendent, Judge) DATE SEND ALL APPLICATIONS TO: TEXAS FACILITIES COMMISSION FEDERAL SURPLUS PROPERTY PROGRAM P.O. BOX 13047 AUSTIN, TX 78711 -3047 TEL: (512) 463 -4551 - FAX: (512) 236 -6173 EMAIL: Federal .surclus(a)tfc.state.tx.us Page 6 of 11 DETAILED REQUIREMENTS FOR SPECIFIC TYPES OF ORGANIZATIONS Please review to determine which of the following eligibility category your organization falls under, and if you are required to submit additional documentation. Questions? Please contact us at (512)463 -4551 or federal.surolus(c tfc.state.tx.us. Government or Public flax- Sucoorted) Auencv 1. Most tax - supported public agencies, including cities, counties, public schools, and state agencies, are NOT required to submit any additional documentation. 2. Public agency includes: a. State or department, agency, or instrumentality thereof; b. Political subdivision of the state, including any unit of local government or economic development district or any department, agency or instrumentality thereof; or, c. Instrumentality created by contract or other agreement between states or political subdivisions. d. Examples: city, county, state agency, public library, appraisal district, and public school district 3. Public agency purposes include, but are not limited to, programs such as conservation, economic development, education, parks and recreation, public health and public safety. For public agencies whose primary purpose is to provide services to homeless or impoverished persons, please see Pages 10 -11. Emeroencv Services District or Fire Prevention District 1. Must receive dedicated tax funds. 2. Required additional documentation that must be submitted with application: a. Letter from the chief /president that contains information on the department, including: 1. number of fireman ii. training schedule iii. areas covered b. Charter, Organizing Document, or Other Evidence of Approval by Proper Government Authority (i.e. Commissioners Court/City Council Meeting Minutes, Articles of Incorporation) 1. Must be funded annually in whole or part by state, county, city or emergency service district. Approved organizations in this category must submit the above funding information annually. 2. Required additional documentation that must be submitted with application: a. Lefler from the fire chieflpresident that contains information on the department, including: i. number of fireman, ii. training schedule, and iii. areas covered. b, Evidence that your department is endorsed by the state, county, city or emergency services district. This could be a letter of endorsement from the head of the proper government authority (i.e. ,county judge, city mayorladministrator) or a copy of current contract. c. Evidence that your department currently receives public funding. Acceptable forms of supporting documentation include: i. Line item budget from the state /citylcwunty /ESD, ii. Contract with the state /city /county /ESD to provide services, or iii. Letter of endorsement from the head of the proper government authority (i.e. county judge, mayor). d. Payment Account Information -Payment for property must be in the form of a check drawn on the account of your organization or parent/charter organization. i. Acceptable forms of supporting documentation includes: 1. Voided check or deposit slip, 2. Copy of recent bank statement, or 3. Letter from bank certifying account name and status. ii. If a parenticharter organization will be submitting payment on your behalf, then, you must also provide an explanation of the relationship between your organization and parent organization. e. Articles of incorporations, bylaws, charter or other organizing document (optional) SBA 8(a) Business 1. Businesses that are currently part of the U.S. Small Business Administration's 8(a) Business Development Program may participate in the FSP program. Businesses are only eligible to receive property during their nine (9) year membership in the 8(a) program. 2. Required additional documentation that must be submitted with application: Letter from the U.S. Small Business Administration certifying your company as a member of the 8(a) Business Development Program. m.. ovrvror. Pepe 7 M 11 DETAILED REQUIREMENTS FOR SPECIFIC TYPES OF ORGANIZATIONS Please review to determine which of the following eligibility category your organization falls under, and if you are required to submit additional documentation. Questions? Please contact us at (512)463 -4551 or federal. surolus (o)tfc.state.tx.us. Education Onnanizatlon (Non- Profit) 1. Must be accredited or approved by nationally recognized accrediting agency (ex. Texas Education Agency, Southern Association of Colleges & Schools' Commission on Colleges) or the current recipient of research grants by a recognized authority such as the National Institute of Education, or by similar national advisory organization. 2. Required additional documentation that must be submitted with application: a. Letter from IRS certifying your tax- exempt status as a 501(C) non - profit. IRS ruling letter must include current name and address. b. Payment Account Information - Payment for property must be in the form of a check drawn on the account of your organization or parent/charter organization. i. Acceptable forms of supporting documentation includes: 1. Voided check or deposit slip, 2. Copy of recent bank statement, or 3. Letter from bank certifying account name and status. ii. If a parent/charter organization will be submitting payment on your behalf, then you must also provide an explanation of the relationship between your organization and parent organization. c. Complete narrative about your organization, including: t. course levels ii. enrollment iii. facilities iv. staff information d. Certificate of accreditation or letter of approval from a nationally recognized accrediting 'agency OR research grant from National Institute of Education or similar national advisory organization. e. Articles of incorporations, bylaws, charter or other organizing document (optional) f. List of additional research grants awarded (optional) Museums. Libraries & Zoos 1. Must be open to the public a minimum of 1,000 hours per year (1,000 hours cannot be by appointment). 2. Must have a minimum of one fulltime staff member or the equivalent (for example, one staff member who works 40 hours per week or two staff members who work 20 hours each per week). 3. Required additional documentation that must be submitted with application: a. Letter from IRS certifying your tax - exempt status as a 501(C) non - profit. IRS ruling letter must include current name and address. b. Payment Account Information - Payment for property must be in the form of a check drawn on the account of your organization or parent/charter organization. i. Acceptable forms of supporting documentation includes: 1. Voided check or deposit slip, 2. Copy of recent bank statement, or 3. Letter from bank certifying account name and status. H. If a parent/charter organization will be submitting payment on your behalf, then you must also provide an explanation of the relationship between your organization and parent organization. c. Complete narrative about your organization, including i. brochures, pamphlets or website ii. types of exhibits (if applicable) iii. days and hours open to the public iv. location (must provide street address) d. Staff roster, including number of hours each staff member works per week (volunteer or paid). e. Pictures of exhibits, facilities, and posted hours of operation. f. Articles of incorporations, bylaws, charter or other organizing document (optional) g. Organizational Memberships (optional) &I OVIM14 Page 8d 11 DETAILED REQUIREMENTS FOR SPECIFIC TYPES OF ORGANIZATIONS. Please review to determine which of the following eligibility category your organization falls under, and if you are required to submit additional documentation. Questions? Please contact us at (512)463 -4551 or federal. surplus(otfc.state. tx.us. Health Organization (Non - Profit) 1. Must be licensed, accredited or approved by nationally recognized accrediting or licensing agency (Ex. Texas Department of State Health Services) or the current recipient of research grants by a recognized authority such as the National Institutes of Health, or by similar national advisory council or organization. 2. Required additional documentation that must be submitted with application: a. Letter from IRS certifying your tax- exempt status as a 501(C) non - profit. IRS ruling letter must include current name and address. b. Payment Account Information - Payment for property must be in the form of a check drawn on the account of your organization or parent/charter organization. I. Acceptable forms of supporting documentation includes: 1. Voided check or deposit slip, 2. Copy of recent bank statement, or 3. Letter from bank certifying account name and status. ii. If a parent/charter organization will be submitting payment on your behalf, then you must also provide an explanation of the relationship between your organization and parent organization. c. Complete narrative about your organization, including: I. Description of services provided ii. Number and type of patients served iii. Description of facilities including number of beds iv. Overview of key staff and their qualifications d. Certificate of accreditation, license, or letter of approval from a nationally recognized accrediting or licensing agency OR research grant from National Institutes of Health or similar national advisory organization. e. Articles of incorporations, bylaws, charter or other organizing document (optional) I. List of additional research grants awarded (optional) Provider of Assistance to Older Americans 1. Required additional documentation that must be submitted with application: a. Letter from IRS certifying your tax - exempt status as a 501(C) non - profit. IRS ruling letter must include current name and address. b. Payment Account Information - Payment for property must be in the form of a check drawn on the account of your organization or parent/charter organization. i. Acceptable forms of supporting documentation includes: 1. Voided check or deposit slip, 2. Copy of recent bank statement, or 3. Letter from bank certifying account name and status. ii. If a parent/charter organization will be submitting payment on your behalf, then you must also provide an explanation of the relationship between your organization and parent organization. c. Certification establishing that applicant is receiving state, federal or local government - appropriated funds for operation of older individual program under the Older American Act. d. Complete narrative about your organization, including: I. Description of services provided ii. Description of facilities iii. Overview of key staff and their qualifications iv. Number of individuals receiving assistance and frequency of assistance (daily,;weekly or monthly) e. Proof of current accreditation, approval or licensing if appropriate (i.e. medical center) f. Articles of incorporations, bylaws, charter or other organizing document (optional) Page 9 of 11 DETAILED REQUIREMENTS FOR SPECIFIC TYPES OF ORGANIZATIONS. Please review to determine which of the following eligibility category your organization falls under, and if you are required to submit additional documentation. Questions? Please contact us at (512)463 -4551 or federal .surolus(MI /c. state. fx.us. eider of Assistance to Impoverished (Public or Non - Profit) 1. Services to the impoverished (as defined in section 673 of the Community Services Block Grant Act) (42 U.S.C. 9902) must be the rip mare function of the organization. If any activity operates a broad spectrum of programs through which assistance to the impoverished is peripheral and incidental, the entity would not be eligible. 2. Required additional documentation that must be submitted with application: a. Nonprofits must submit a copy of letter from IRS certifying your tax - exempt status as a 501(C) non- profit. IRS ruling letter must include current name and address. b. Public agencies must provide proof of public agency status (i.e. charter, enabling legislation). c. Payment Account Information - Payment for property must be in the form of a check drawn on the account of your organization or parent/charter organization. i. Acceptable forms of supporting documentation includes: (does not apply to public agencies) 1. Voided check or deposit slip, 2. Copy of recent bank statement, or 3. Letter from bank certifying account name and status. ii. If a parent/charter organization will be submitting payment on your behalf, then,you must also provide an explanation of the relationship between your organization and parent organization. d. Latest Annual Financial Statement e. Public Recognition as an Impoverished Assistance Provider. Provide letter of endorsement from an official (i.e. Mayor, Head of Welfare Dept., Social Services Director, county supervisor, head of agency that oversees program, etc.) indicating services provided by applicant. The letter must indicate that assistance to the impoverished is the organization's primary focus, and the name must match the IRS document. You may also include documented receipt of Federal /State Block Grant Funds for poverty programs, or proof of membership or affiliation with national organization that provides support for impoverished (i.e. Second Harvest National Food Bank Network, Habitat for Humanity, Salvation Army). f. Complete narrative about your organization, including: L Comprehensive description of services (assistance to impoverished must be primary mission) ii. Number of individuals receiving assistance and frequency of assistance (daily, weekly or monthly) iii. Requirements for clients to be eligible to receive services, including any required fees. iv. Description of facilities v. Hours /days of operation vi. Description of funding source(s) with supporting documentation vii. Overview of staff (paid /volunteer, full- lime /part -time) including list of key staff and their qualifications g. Description of how your organization determines if a person is eligible to receive assistance, and how your organization determines If that person is impoverished. Your organization's primary function must to are required to complete an application before receiving services, please attach a sample application. h. Proof of current accreditation, approval or licensing if appropriate (i.e. child care or medicalthealth center). i. Signed Articles of Incorporation, Bylaws, Charter or other organizing document j. Brochures (or other printed materials) or link to website (Optional) _Service Educational Activities 1. The following Service Educational Activities (SEA) are eligible: American National Red Cross, Armed Services, YMCA of the USA, Big Brothers /Big Sisters of America, Boys and Girls Clubs of America, Boy Scouts of America, Camp Fire, Inc., Center for Excellence in Education, Girl Scouts of the USA, Little League Baseball, Inc., Marine Cadets of America, National Association for Equal Opportunity in Higher Education, National Civilian Community Corps, National Ski Patrol System, Inc., Naval Sea Cadet Corps, Operation Raleigh, United Service Organizations, Inc., U.S. Olympic Committee, Young Marines of the Marine Corps, League /Marine Corps League. 2. Required additional documentation that must be submitted with application a. Proof of association with the national organization (ex. Boy Scouts of America charter). b. Payment Account Information -Payment for property must be in the form of a check drawn on the account of your organization or parent/charter organization. i. Acceptable forms of supporting documentation includes: 1. Voided check or deposit slip, 2. Copy of recent bank statement, or 3. Letter from bank certifying account name and status. fl. If a parent/charter organization will be submitting payment on your behalf, then you must also provide an explanation of the relationship between your organization and parent organization. Page ID of 11 DETAILED REQUIREMENTS FOR SPECIFIC TYPES OF ORGANIZATIONS. Please review to determine which of the following eligibility category your organization falls under, and if you are required to submit additional documentation. Questions? Please contact us at (512)463 -4551 or federal .surolusAlfc.state.tx.us. Provider of Assistance to Homeless Persons (Public or Non - Profit) 1. Services to the homeless must be the rig mary function of the organization. If any activity operates a broad spectrum of programs through which assistance to the homeless is peripheral and incidental, the entity would not be eligible. Property donated must be used in a program primarily for homeless persons. Examples of eligible Homeless Assistance Provider Programs include: a. Overnight, daytime and around - the -clock shelters. b. Shelters for battered spouses, abused children, and orphans. c. Halfway houses or transitional housing for temporary residence of homeless parolees, mental patients, and /or substance abusers. d. Food banks that provide food directly to facilities where homeless people are fed may be eligible. 2. Required additional documentation that must be submitted with application: a. Nonprofits must submit a copy of letter from IRS certifying your tax - exempt status as a 501(C) non - profit. IRS ruling letter must include current name and address. b. Public agencies must provide proof of public agency status (i.e. charter, enabling legislation). c. Payment Account Information - Payment for property must be in the form of a check drawn on the account of your organization or parent/charter organization. i. Acceptable forms of supporting documentation includes: (does not apply to public agencies) 1. Voided check or deposit slip, 2. Copy of recent bank statement, or 3. Letter from bank certifying account name and status. ii. If a parent/charter organization will be submitting payment on your behalf, theniyou must also provide an explanation of the relationship between your organization and parent organization. d. Public Recognition as a Homeless Assistance Provider. Please provide a letter from a local gity official (i.e. Mayor, Head of Welfare Dept., Social Services Director, etc.) indicating services provided by applicant. The letter must indicate that assistance to the impoverished is the organization's primary focus, and the name must match the IRS document. You may also Include: i. Occupancy permit or fire and safety inspection certificate. ii. Documented receipt of FEMA funds for Federal /Stale Block Grant Funds for homeless programs e. Complete narrative about your organization, including: i. Comprehensive description of services provided (assistance to homeless must be primary mission) ii. Number of individuals receiving assistance and frequency of assistance (daily,iweekly or monthly) iii. Requirements for clients to be eligible to receive services, including any required fees. iv. Description of facilities v. Hoursldays of operation vi. Description of funding source(s) with supporting documentation vii. Overview of staff (paid /volunteer, full - time /part-time) including list of key staff and their qualifications f. Proof of current accreditation, approval or licensing if appropriate (i.e. child care or medicallhealth center). g. Signed Articles of Incorporation, Bylaws, Charter or other organizing document (Optional) h. Brochures (or other printed materials) or link to website (Optional) Conservation 1. Includes soil, water and other utility districts. 2. Required additional documentation that must be submitted with application: j a. Certificate of approval or charter from proper authority demonstrating you provide services to the public (i.e. Texas Commission on Environmental Quality Certificate of Convenience and Necessity) b. Payment Account Information - Payment for property must be in the form of a check drawn on the account of your organization or parent/charter organization. L Acceptable forms of supporting documentation includes: (does not apply to public agencies) 1. Voided check or deposit slip, 2. Copy of recent bank statement, or 3. Letter from bank certifying account name and status. ii. If a parent/charter organization will be submitting payment on your behalf, then you must also provide an explanation of the relationship between your organization and parent organization. c. Articles of incorporations, bylaws, or other organizing document. (Optional) d. Non - profits may provide an IRS certifying your tax - exempt status as a 501(C) non- profit. (Optional) m., w,.mul. Paga 11 d 11 Class Number: FLSA Status: Approved Date: Position End Dale: Brazos County Job Description Last Updated: September 2012 832 • Title: Temporary Attendant, Building & Grounds (1040 08 Department Exposition Complex { Non Exempt Reports To Event Coordinators &All Managers 10/01/2013 EEGC Category Service / Maintenance Temporary 00!3012014 Employee Signature: � ri General Summary: Performs and monitore tlelly operational reeponelhllillee Including janitorial dunes, responsibilities and maintenance c Complex Induding setting -up, cleaning and tearing -down events. hrs.) j Essential Dulles Operates light to moderate equipment such as baolore wdh Implements forklNls and skid steer loaders; Sets upfleate down rodeo aqulgnaM, horse stalls, cattle Iles, panels and pens; Sets upitears down meeting and event rooms, Including stages, dance Boors, tables chairs and equipment and assists with the soundielectrical system setup and/or tear down; Cleans meeting and event rooms, Including sweeping, vacuuming and taking out trash; Cleans restmoms, including using commerclal chemicals to remove stainsiodois and keeps them free of litter; buffs and scrubs floors as needed and instructed. Keeps all floors dusted, mopped, and vacuumed; Changes light bulbs and distributes supplies as necessary; Assists In I painting and other maintenance projects as necessary; Operates a vacuum cleaner and hand cleaning materials, supplies and equipment; Cleans P 9 J ryl P 9 PP � windows, doors, goon, water fountains, and furniture; Empties and cleans waste receptacles and properly disposes of (rash; Assbla vhllare In e I polite manner during events at the Exposition Complex; Keeps Janitorial and storage areas clean and organized; Must be willing to work various ' i hours as needed Including some nights, weekends, holidays, etc.; Communicates with Exposition Complex administrative assislantfsecretery regarding Janhorlal supply Inventory; Assists as necessary In Inventory control Including equipment and consumable$. Other Dulles a@ assigneti_,(196)__ . _._... _. .... I SupeMsion ROOeived Event Coordlnslere a All Menagan _.GIYen Thlelee non- supervill postuon Education Required: HI oh school grad ualion or Ils eq uival ent; or any equaalenl eombinatlonof education and expeden tl o T- at p rvidea tire fired knowledge. sk ills .. " and abllilles Prof ! j I I Experience — — -- _j Required: At least ane year of related work experlsncs. ' I � Preferred: Some experience In operating a tractor and/or other light lomoderale equipment Is preferred. - I i Certificates, Licenses,__, Ragistrelbgs Required: None. i Preferred: Vol. 208 Pg. ZcZ i Templets a i o 1.2 WT V2012 832 • Title: Temporary Attendant, Building & Grounds (1040 08 Department Exposition Complex { Non Exempt Reports To Event Coordinators &All Managers 10/01/2013 EEGC Category Service / Maintenance Temporary 00!3012014 Employee Signature: � ri General Summary: Performs and monitore tlelly operational reeponelhllillee Including janitorial dunes, responsibilities and maintenance c Complex Induding setting -up, cleaning and tearing -down events. hrs.) j Essential Dulles Operates light to moderate equipment such as baolore wdh Implements forklNls and skid steer loaders; Sets upfleate down rodeo aqulgnaM, horse stalls, cattle Iles, panels and pens; Sets upitears down meeting and event rooms, Including stages, dance Boors, tables chairs and equipment and assists with the soundielectrical system setup and/or tear down; Cleans meeting and event rooms, Including sweeping, vacuuming and taking out trash; Cleans restmoms, including using commerclal chemicals to remove stainsiodois and keeps them free of litter; buffs and scrubs floors as needed and instructed. Keeps all floors dusted, mopped, and vacuumed; Changes light bulbs and distributes supplies as necessary; Assists In I painting and other maintenance projects as necessary; Operates a vacuum cleaner and hand cleaning materials, supplies and equipment; Cleans P 9 J ryl P 9 PP � windows, doors, goon, water fountains, and furniture; Empties and cleans waste receptacles and properly disposes of (rash; Assbla vhllare In e I polite manner during events at the Exposition Complex; Keeps Janitorial and storage areas clean and organized; Must be willing to work various ' i hours as needed Including some nights, weekends, holidays, etc.; Communicates with Exposition Complex administrative assislantfsecretery regarding Janhorlal supply Inventory; Assists as necessary In Inventory control Including equipment and consumable$. Other Dulles a@ assigneti_,(196)__ . _._... _. .... I SupeMsion ROOeived Event Coordlnslere a All Menagan _.GIYen Thlelee non- supervill postuon Education Required: HI oh school grad ualion or Ils eq uival ent; or any equaalenl eombinatlonof education and expeden tl o T- at p rvidea tire fired knowledge. sk ills .. " and abllilles Prof ! j I I Experience — — -- _j Required: At least ane year of related work experlsncs. ' I � Preferred: Some experience In operating a tractor and/or other light lomoderale equipment Is preferred. - I i Certificates, Licenses,__, Ragistrelbgs Required: None. i Preferred: Vol. 208 Pg. ZcZ i TypICBI f The physical demeMa deiclbed here ere rep eaenlaNve of Ihosa that must ha rust his -- n employee to successfully perform the essential functions of this job. Reasonable accommodallons may be made to enable Individuals with disabilities to perform the essential functions. While performing the duties of thisljob, the employee Is regularly required to sit; use hand to finger, handle, of to feel; reach with hands and arms; bend I and kneel, and talk and hear. The employee frequently Is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 100 pounds, such as bags of mulch and rocks! Specific vision abilities req ulred for this job Include close vision, distance vision. and the abany, to s4ust/ sus. Knowtedg/i Sk16a, 8 1,AblNUes j Typical, Safe operation of cuaMdldl and maintenance equipment, Madding the safe use of commercial cleaning chemicals. Ability to follow oral and written Instructions; ability to lea the proper use of lanilooaI equipment and supplies; ability to make minor repairs; ability to communicate and work effectively with oo•W.orkers; ability i to perform physical and strenuous work; and an ability to understand and follow Brazos County safety pofic;es. The work environment cheract ail a Vice described here eis repreaentadve ofof —1h We an emf while performing the essential functions of this job. Reasonable accommodations may b Indlvidusla wltjr disabilitles to perform the essential functions. The noise Javelin the work frequently loud. The employee Is constantly required to work closely with others as a pal multiple leeks simultaneously, and switch from one task to another, The employee Is Ire, work under time pressures and meet deadlines. The employee may be exposed to extra conditions. Vol. 208 Pa . made of s weteie- J enable nt Is to perform uired to r j ~`�_ Brazos County '' 17 Purchasing Department 200 SOUTH TEXAS AVE SUITE 352 BRYAN, TX 77803 PHONE (979) 361 -4292 FAX (979) 3614293 September 5, 2014 Brenco Marketing Corp. 3704 S College Ave Bryan, TX 77801 ATTN: Donald Broach RE: Award of Contract for Fuel— 2014-73 also known as RFB MAIN # 14 -0031 Dear Mr. Broach, On Tuesday, September 12, 2014, Brazos County Commissioner's Court considered and took action on awarding Bid # 2014 -73, Fuel also known as RFB MAIN # 14 -0031. This bid was awarded as follows: Bid 2014 -73 will be in effect from September 30, 2014 through September 30, 2015. Please sign and return this form to me as soon as possible. Please send required insurance with this letter. I would like to thank you for your interest in conducting business with Brazos County and look forward to working with you this next year. , By our signature on our bid and our signature acknowledgement of this award, we guarantee and certify that all items included In this award meet or exceed any and all County specifications covering such items. We further agree that we will deliver such materials or services covered by this award that meet or exceed the listed specifications. COMPANY: DATE: I BRAZOS COUNTY APPROVAL: Vol. 208 Pg. 103 I O n Q O M O1 O M OI O M O1 O M Qf o O n ul O M Q O M Q O M Q $ M a LL 2 O N C! W O O O O ^ 0 O O C Q O O N O M O M G M O M d L N g °a Y W W O n h S O 0 S V �a S .O+ m °o rail aMi O Qml. N N n O N b b ^ O a= O D N G M G nt G m G rc1 00 2 O m O O N � � ° 0 0 o In rl p p p o n M FD O N O m m O 01 H S m 0 2 O N z 2 2 O O m- z 2 Z ^ O M N Y N N N p W W Q22 0 ry H L � N V WW o p m o �a M o le m o o to n S O QI O O q 8 0 0 O 0 0 � M O Q ° 2Q C N Q C N ^ O rtf Q O T n G M W d 6] 2 a W z 2 W IA yl \ q W C ei Z° M� 6 8 8 8 8 ppp 8 i app r O N N Yt O O v1 d N O O a�0 u01 Q ry M m ^ O Ol f` M O n O O eti nl O ri O r O M O M m r m tg ei p e z 2 �'I a !i�pQ' W r N N N ly uS 0. M r \ O O n O p n O N N tp N N O M O O O n O tD m S 8 ey S ID N O S O O OM1 R O O mpO O O O m Q Z m 6 Op p 0 M Y L: m m uu]]] c m 2 ° Q' °° n j N m d rt iL U) z to y 4l z D S ° 1-. W p N Z r W Z J z 12 iii o u Q Wri pQ FEZZ LL°^°Q dN G °� J} KQ ZOO i 2WVj 1 W 2Wz � W1 a1 O J z Q Q w z ¢ 2 z CO ~ Z Z r a O rya O a $y O co } 2 f z 00 OWE J UW h OJ ¢JQ W cc a. QOQ Z_Q QO y mO�p m2 Q QO Q F (� ( J> z U' J C7 U' hb O N n V r�� CL �' � N �(n 4a °or w °7 r W I�i�= a LL4r W °= W A ~ p Y 2 a 0 Q O a J Z? Z W J y Z 2 M p Z Q a r U a 2 W ar S J W Z3 g° O D U Q O W J° W y WO OU WK r _I U Q a. Nor J U �)' _IU 3 F 2 �N K JO CO Q K 3°O � W 3 BCD Q K W W OQ E ° Y ° Q a �a m O a O J� a O�'m O a rn>JO a Ip a' W I H W JrK r G W O N W z W Q J N R Z J} O y Z J KO J N a Z O W 2 z W- aiza� zw �z ° Woo. Wa�Z ° °°aaD to _ J z N = O t J J r = O H J W 2 0~ �1 W 55 M O r Q WY Z LL Q 'a 0ZZJ p H U)-Ji Z<W ~ OJ O F OZZ�O r °7Q0 r m <� -mod° <LL z�Ro o�ao a� -Q�o ¢mrco _ C'rfc7a r �t'rra r N m Q 0 01. _ Lub rg. I � C4 & � � � % / « $ CL & [ � � k � k§ t: J � | U) E / § §R$ ~� , , §§ . C) m) k ( Cc> ^ 2 ■2 2 9 R ■; z 2 Zz ee' 2 z \ ,— —, \ </k 2/ k {/ jL z \ (B/ \ } \/ �LU 2t0§w §E/ ®)� �k / (�CD |� 0)} #�§ U)XCL | m ,0 6z( %/� \gz 0&- . 15- 0It § § If No \,� m e) � C4 & � � � % / « $ CL & [ � � k � k§ t: J � | U) E / TABULATION 2014 -79 GRAPHICS FOR VEHICLES _.. _. A uouct 7i..1a1A_A unnec 1A 1AtC. RECOMMENDATION: CC CREATIONS 1I11�s.. A prov, by tmissloner ourt on this day of 20 4by olding the posistion of Vol. 208 Pe. / L N0 of Vehicle to Mato Stree't,5i ns " Vehicle Type install Grsp'Mcs'on . GC Creetfotis ¢' B 1 Fast g d Graphics of .l Dodge Charger - Sheriffs Office 6 $250.00 w/ 911 Decal Graphics $240.00 w /out 911 Decal $789.65 5399.50 Ford Pickup SUV /SO Graphics 2 $250.00 $789.65 $399.50 Dodge Charge - Constable Pct. 1 2 $550.00 $600.00all reflective vinyl $ 1,022.44 $495.00 Dodge Charger - Constable Pct. 2 Graphics 3 $200.00 $785.45 $54000 Dodge Charger - Constable Pct. 3 2 5575.00 51,395.45 $495.00 Dodge Charger - Constable Pet.4 2 $495.00 with mix ofmi1cctive and no Graphics reflective $1,033.28 $495.00 Various Departments -County Seal 2 $20.00 reflective Only( 16 ") $15.00non- reflective $41.12 535.00 Various Departments -County Seal 4 $16.00 reflective Only (12 ") $12,00non- reflective $24.91 . $35.00 i TOTAL _ 33,94400 ° $1575777;. �i37y96.00_ Vendor must indicate Small repairs to vehicle graphics what is considered a $12.00 /sq.fl. non reflective ;234.00 535,00 (defined as one small repair S16.00 sq. /fl, reflective seal) Large repair or replacement of vehicle Vendor must indicate $1200,'sq.fl. non reflective 1$90.00 (defined graphics what is considered a 516.00 s .lft. reflective q 5534.75 as one i door, 6 s ft,) large repair q, Removal Fee 5100.00 5320.00 53.00 per sq. R On -Sift Removal Fee 5175.00 $800.00 $3.00 per so. ft. Time to complete one vehicle approximately one day 8 hours one day 5 yrs on vertical panels (sides of yrs. If cared or I WARRANTY: vehicles), 1 year for horizontal panels according to provided care 5 years for sides, 1 yew (hood/trunk top) guide I for hood/tmnk RECOMMENDATION: CC CREATIONS 1I11�s.. A prov, by tmissloner ourt on this day of 20 4by olding the posistion of Vol. 208 Pe. / L Io BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPARTMENT: Road & Bridge MEETING DATE: September 9, 2014 SUBJECT: Temporary Utility Permit — FWP Holdings, LLC Consider and take action on the FWP Holdings utility permit to install temporary 10" aluminum water line within the right -of -way of Dick Elliott Road. Project will provide water to oil well. Site is located in Precinct 2. SUBMITTED BY: f V. Salvato Right of Way Agent APPROVED BY: / F;M'140'; •. Commissioner Precinct 2 This request is ZAP11111 VED / DENIED ❑ by Commissioners' Court Duane Peters, County judge DATE: /I jig Vol. 208 Pg. _L01' TO: THE COUNTY ENGINEER OF BRAZOS COUNTY, TEXAS Pursuant to the Texas Utility Code, Section 181.024, comes now I'W P 1ri14, Z 6 G [company name], hereinafter referred to as "Company" a 'T—e3G A S (stare] Corporation, with authority to transact business in Texas, acting by and through its duly authorized representative, and hereby petitions the County Engineer for the right to lay, construct, maintain, repair;and/or operate a gas facility under, over, across and/or along certain County Roads as shown on drawings and diagrams attached hereto and said location described as follows: F ililyto Cross Road Road Name At Block Number Lmgth of Crosain TYPE OF CONSTRUCTION CHECK ONB D th Distance ored Packed Driven Cared ,- � I. ,, an Wralm Road Name and Block Number From To D th Distance ,- � CONSTRUCTION TYPE 110 Diamcter .072. Wall Thickness Material Specification i"7lJninu» ��v Maximum Operation Pressure The location and description of the proposed installation and appurtenances must be fully shown on the attached detailed drawings. The Company shall commence actual construction/work in good faith within 60 days from the date of said permit and shall complete said construction !work within 5 working days. (COMPANY MUST FILL UV). If such construction is not begun by the 600 day, Company will be required to apply for a new permit. Company declares that prior to filing this application, it has ascertained the location of all existing utilities, both aerial and underground, and the filing of this application is prima facie evidence that the proposed installation will not conflict with any existing utility. A copy of this permit shall be kept at thejob site any time work is being performed It is expressly stipulated that this Permit is a license for permissive use only and that the placing of facilities upon public property pursuant to this permit shall not operate to create or vest any property right in said holder. It is understood and agreed that the rights and privileges herein set out are granted only to the extent at the County's right, title and interest in the land to be entered upon and used by the holder and the holder will at all times assume risk of and indemnify, defend and save harmless Brazos County from and against any and all loss, damages, cost or Vol. 208 Pg. expense arising in any [Wanner on account of the exercise or attempted exercise by said holder of the aforesaid rights and privileges. Any deviation from these specifications must be approved by Brazos County Engineer's Office or its designated representative. Approval of County Engineer's Office may take as long as two weeks after complete application is received. Applicant agrees to comply with all rules of the County Commissioners and the County Engineer in construction of said installation attached hereto as BRAZOS COUNTY DESIGN STANDARDS AND SAFETY PRECAUTION REQUIREMENTS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY and incorporated herein for reference. In the event Company jails to obtain a permh prior to the installation or does not install utilities in compliance with installation requirements serforth herein (ie. depth, location, etc), Company assumes all financial responsibility for damages and/or destruction of lines, cables, etc. based upon its failure to comply with Brazos County requirements. Applicant agrees that if Brazos County demonstrates a violation of the terms of this policy, Applicant stipulates that requisites for injunctive relief exist and that Brazos County is entitled to relief enjoining any conduct by applicant which Is contrary to the policies. This permit is a revocable permit. Brazos County reserves the right to revoke this permit at any time,, in the sole discretion of Brazos County, for interests of public health, safety or welfare, or for failure to repair any damages upon demand, ar for any other reason deemed sufficient by Brazos County. In the event Company fails to comply with any or all of the requirements as set forth herein, the County may take such action as It deems appropriate to compel compliance. The County Engineer further retains the right to revoke this Permit by verbal notification to the ApplieantlCompany. Failure to obtain this permit and/or notify the County Engineer's Office within 24 hours of beginning construction shall constitute grounds for job shutdown. By signing below, 1 certify that 1 am authorized to represent the Company listed below, and that the Company agrees to the conditions /provisions included in this permit. F�PNo %�,,s «c .Pl. Fl..�s tJ•�P�� Company�Name Signature � J? r;tle Address / t1o�Sri�ti 'TX Z70q City State Zip `713. 8/4.397-7 Phone Amber / Okeeeri�c $PlV! S.larZ� Email: Vol. 208 Pg. /// WATER UTILITY APPROVAL Brazos County offers no objection to the proposed location of the utility in the County right of way as shown by accompanying drawings and notice dated 09 - D a - e790 / (( except as noted below: EXCEPTIONS: l�lo�rE (Month/Day/Year) Brazos County Engineer S ature ✓ 4-Gely- Titl Vol. 208 Pg. 11 L I z r ti 9Y S h U d LLU 9 0- s x � 0 r � 3 Vol. 208 Pg. 113 O z 0 uj V } z o RIG MT -0F�IU4Y Z ? O z p Q ° Q z w J O Q V_ z a yV� O � d U � O w � a q S w � w z O w Z O 1�S } v In z Z O cn LL O O x CL } U 2 O 0 0 LU U az 0 Q O ct a O a° o z En CV C7 AVftfhd O'1N'JI d Vol. 208 Pg. 113 BRAZOS COUNTY ROADWAY SAFETY AND ROAD PRESERVATION STANDARDS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY A. General Requirements 1. Adequate drainage shall be maintained in ditches at all times. 2. Permittee will use best management practices (" BMP ") (EPA and TCEQ both provide lists of examples of BiMIPs) to minimize erosion and sedimentation resulting. from the proposed installation. 3. The permittee shall take precautions to avoid damage to property. All County Right of Way and property shall be restored to its original condition, as far as practical, in the opinion of the County Engineer or appointed representative. 4. The construction and maintenance of such utility shall not interfere with the property or rights of a prior occupant. i. Permittee shall not interfere with other utilities located in the right of way. In the event,damages occur, permittee will be liable to the County or other utilities running through the right of way. 6. County Engineer shall determine whether or not permittee's plans shall inconvenience the public. If it is determined that inconvenience to the public exists, then the County Engineer will decide whether such project will be allowed or if an alternative exists so as not to inconvenience the public. B. Safety Requirements 1. Proper traffic control measures must be put in place prior to beginning work and remain in place during the duration of the job. All traffic control measures must follow the Texas Manual of Uniform Traffic Control Devices (TMUTCD). See Traffic Control Requirements below. 2. During construction, all safety regulations of the Texas Department of Transportation shall be observed. 3. Permittee must take such precautions and measures, including placing and displaying safety devices, as may be necessary, in order to safely conduct the public through the project area. Company shall provide flagmen, signs, signals or devices necessary to provide complete safety to the public. 4. Adequate provisions must be made to cause minimum inconveniences to traffic and adjacent property owners. i 5. No cable, conduit and /or pole line shall be laid, constructed, maintained and/or repaired so as to constitute a danger or hazard of any kind to persons or vehicles using such road. Any poles placed in the Right of Way for future installation shall be placed at the back of the Right of Way. Exceptions may be approved by the County Engineer. C. Traffic Control Plait I. A traffic control plan, pursuant to the TMUTCD or Engineered Traffic Control Plan must be provided for the following: a. any construction (i.e. pit, excavation, hole) left open overn ight, (requires specific nighttime traffic control measures pursuant to the TMUTCD; b. if construction is within ten (10) feet of the roadway; or c. any work performed in the road right -of -way; Vol. 208 Pg. 1�5� 2. Plan must be attached to the permit and kept at the job site any time work is being performed. 3. Plan must set forth the time of completion for the job. D. Design Standards I. All overhead installations shall conform to clearance standards of the Texas Department of Transportation and the pole be placed in the designated area for power specified as set forth in the Texas Utilities Code. Section 181.045. ?. All pole installation (including lighting) shall be placed at the backside of the Right of Way to ensure safety to the public. Any pole placed in violation of this requirement will be required to be moved to the appropriate location at the company's expense. Exceptions may be approved by the County Engineer. 3. All underground installations shall (these are minimum depths — utility may place deeper): a. be placed at a minimum depth of forty -eight (48) inches below the top of the pavement; b. be at least thirty -six (36) inches below ditch flow line when installation is within the area measured from top of bank to top of bank; o, be at least forty -eight (48) inches below ditch flow line if low pressure gas or petroleum lines. For high pressure gas and petroleum lines, see High Pressure Pipelines requirements listed below; d. not be closer than ten (10) feet from the edge of pavement. Exceptions may apply in rights of way of less than 60'. ; 4. Water Lines: All water lines must be a minimum 36- inches below the ditch flow line and eased. Waterlines shall be cased if crossing under the roadway. 5. Utilities in all new developments that have 60 feet or greater of right of way shall be installed within designated locations based upon the type of utility. 'fhe locations shall be as follows: (measured from back of right -of -way). Power — 0 -2 feet, nominally I' Phone — 2 -4 feet, nominally 3' Gas -4 -6 feet. nominally 5' Cable — 6 -8 feet, nominally 7' 6. Utilities with less than 60 feet right -of-way in all new developments shall install the utility in a similar manner as referenced in No. 3 above, however, the County Engineer or its designated representative will provide final approval of each utility location. 7. The length of any trench to be opened in advance of the pipe, conduit or ducts may not be longer than 400' if left open over night or unattended. 8. Crossings under a county road shall: a. be bored or jacked. ABSOLUTELY NO OPEN CUTS WITHIN COUNTY ROAD PAVEMENT; babe pressure grouted for the full length of the crossing if the annular space between pipe and casing and soil exceeds one (1) inch. Brazos County must be given 24h0urs notice of pressure grouting operations and have the opportunity to have an inspector on site to observe pressure grouting operations; c. TxDOT Standard Specification Item 476 shall be followed for all boring, jacking, tunneling and joints. Vol. 208 Pg. Ile 9. Bore Pits a. no pits shall remain open longer than 2 days; b. all pits shall have proper traffic control measures in place. See Traffic Control Plan listed above. c. pits shall NOT be located within ten (10) feet from the edge of pavement without prior approval from the County'Engineer or his representative; d. when pits are to remain open for more than 8 hours, due diligence will be used in protecting the spoil pile to prevent drainage problems; e. based upon soil conditions, the County Engineer or his representative may require shoring to protect pavement integrity; f. based upon soil conditions, the County Engineer or his representative may require pits be placed further from the edge of road. 10. Any installation within ten (10) feet of edge of pavement shall meet the following: a. location must be approved by the County Engineer or his representative b. backfrlled with cement stabilized material. c. based upon soil conditions, the County Engineer or his representative may require shoring to protect pavement integrity, d. all excess water and mud shall be removed from the trench prior to backfilling. Any backfill placed during a rainy period or at other times where excess water cannot be prevented from entering the trench will be considered TEMPORARY and shall be replaced with PERIMANENT cement stabilized material as soon as weather permits; e. all disturbed base and pavement materials shall be removed and restored to the satisfaction of the County Engineer or his representatives. F, no side or lateral tamping to fill voids under the base and pavement materials is allowed. 11. Company must be careful to not jeopardize the slope or integrity of the shoulder of the road. In the event Company damages the slope, shoulder or any other portion of the right -of -way; Company will be responsible for repairing the damage and replacing the right -of -way to the condition it was prior to commencing construction. i 12. Operation of construction and /or maintenance equipment on the traveled surface of any improved County road will not be permitted, except in an instance %%hereby the laying, construction, maintenance and/or repair of cables, conduits and /or pole lines cannot be accomplished by any other method and in this event all such equipment shall be of the rubber lire variety. Appropriate traffic control shall be provided meeting TMUTCD requirements. 13. In the event said construction and/or maintenance and /or repair requires Company to remove, cut or jeopardize any section of the road (asphalt, cement, road base, etc.), Company will be required to provide a performance bond or letter of credit securing necessary repairs. Said bond amount will be determined by the County Engineer. 14. The applicant shall submit a letter of "No Objection" from the Army Corps of Engineers for all designated wetlands and environmentally sensitive lands. F— Emergency work i I 1. In the event Company is required to perform emergency services, that requires excavation in a County Right of Way, and unable to notify the County Engineer prior to conducting emergency repairs, Company shall notify County Engineer within 24 hours of beginning construction/repairs. This will allow the County Engineer's Office an opportunity to inspect the site to ensure the integrity of the County Right of Way and traffic safety controls used. Vol. 208 Pg. //% F, Repairs to existing facilities Maintenance and/or repair to existing cables, conduits, and /or pole lines which require disturbance of the soil, -shall not be performed until plans describing such maintenance and /or repair have been approved by the County Engineer or its designated representative and a .permit has been obtained. G. Relocation of utilities When and if the County Engineer detennines that it is necessary for the construction, repair. improvement, alteration or relocation of all or any portion of said road, any or all poles, wires, pipes, cables or other facilities and appurtenances authorized hereunder, shall be removed from said road, or reset or relocated thereon, as required by the County Engineer within a reasonable time as determined by the County Engineer and Utility Company, and at the expense of the Utility Company. H. High Pressure Pipelines L All utility Permits for high pressure pipelines (generally 60 PSI or greater), whether pertaining to controlled access or non - controlled access installations, should contain the following additional information in the description of the permit. - diameter -wall thickness - material specification - minimum yield strength - maximum operation pressure of the pipeline 2. With the exception of the maximum operation pressure of the pipeline, this information is to be supplied for both the carrier pipe and the casing. 3. Assurance must also be given that the installation material and design meet the minimum' Federal Safety Standards for Liquid and Gas Pipe Lines. Assurance must be provided on company letterhead and signed by an authorized representative of the company. 4. Petroleum Pipelines: Depth Tvpe of Pipeline (below deepest ditch grade) Special Requirements Encased Pipe Less than 10 Must be covered with concrete pad at least 36" deep Encased Pipe Greater than 10' No concrete pad required ' Non -Cased Pipe Less than 10' Must be covered with concrete pad at least 48" deep Non -Cased Pipe Greater than 10' No concrete pad required The Concrete pad shall be minimum of 3" thick and width shall be pipe diameter plus 18" minimum'. 3. Under no circumstances will a pipeline be installed parallel to a County Road within the Right -of- Way. Transmission lines have been determined to be petroleum pipelines (which includes natural gas lines) and shall not be parallel to a County Road. 6. Natural Gas Distribution is a line that serves the final customer. Vol. 2 08 Pg. a \J - _ ^� .3tlISR �pF_FFFS 6 v!S$ €E v° gall k i Eo B= ,°C S 3 L #8 i�e -iEa° g c6 10 Ek�p ER to ji $ C= €FE =? _�= m9• a- F g s3 Beg M Ai 28 B fil a B $ F' g S F € n$i.= b_oegP.°s,p4�e - .-On- •{LLJ E�3 j a w 2 j :+airc:s w � � U n � � Siui g n3 ' -. }� rr pilR S _ ZO d� O WO .iii 9) F j a w 2 j :+airc:s w � � U n � � Siui g n3 ' -. }� rr pilR S _ j a w 2 j :+airc:s w � � U n � � Siui g n3 ' -. }� •sq _e�iCU pp JCS i :° X RL._YC. oN '.1T K, WJR SJI J..+.1) .cul .•R -R• pu.nY .I Pii3:S -�,u Ie =,n �ti . M:� i1:t Vol. 208 Pg. z w J N O O V C U U d m c to o U Y 3 w 0 J �g N 0 O � a o z � to w CC H a CCy N u Y a a _ •sq _e�iCU pp JCS i :° X RL._YC. oN '.1T K, WJR SJI J..+.1) .cul .•R -R• pu.nY .I Pii3:S -�,u Ie =,n �ti . M:� i1:t Vol. 208 Pg. z w J N O O V C U U d m c to o U Y 3 w 0 J �g N 0 O � a o z � to w CC H a CCy N u Y BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPARTMENT: Road & Bridge MEETING DATE: September 9, 2014 SUBJECT: Utility Permit — Verizon Consider and take action on the Verizon utility permit to bore Leonard Road to install cable within right -of -way. This project will provide telephone service to customer at address #6603. Site is located in Precinct 4. SUB'VIITTED BY: Salvato Right of Way Agent APPRON'ED BY: Irma Cauley ; Commissioner Precinct 4 This request is OAPPROVED / DENIED O by Commissioners' Court Duane Peters, County Judge DATE: 1 I -r l)q Vol. 208 Pg. 1112D 301 Industrial Blvd. Bryan, TX 77803 NOTIFICATION OF PROPOSED INSTALLATION AND /OR REPAIRS OF TELEPHONE FACILITIES AND DESIGNATING PLACEMENT OF UTILITY IN COUNTY RIGHT OF WAY TO: THE COUNTY ENGINEER OF BRAZOS COUNTY, TEXAS Comes now Verizon Southwest (company name), hereinafter referred to as "Company" an Texas (state) Corporation, with authority to transact business in Texas, acting by and through its duly authorized representative, and hereby notifies the County Engineer of its intent to lay, construct, maintain, repair and /or operate a telephone facility under, over, across and/or along certain County Roads as shown on drawings and diagrams attached hereto and said location described as follows: Verizon Communications to place 1 -25 pair buried cable from 1900 pd 38 to 80' bore under Leonard Rd and within ROW 38' NE to serve Halcon Resources at 6603 Leonard Rd. Cable to be placed within 3' from edge of ROW at minimum depth of 36 ". The location and description of the proposed installation and appurtenances must be fully shown on detailed drawings attached to this Notification. The Company shall commence actual construction /work in good faith within 60 days from the date of said permit and shall complete said constructiontwork with 30 working days. (COMPANY MUST FILL IN). If such construction is not begun by the 60 day Company will be required to provide a new notice. Company declares that prior to filing this application, it has ascertained the location of all existing utilities, both aerial and underground, and the filing of this application is prima facie evidence that the proposed installation will not conflict with any existing utility. A copy of this notice shall be kept at the job site any time work is being performed. In the event of deviation from this notice, the Brazos County Engineer's Office or its designated representative will be notified as soon as practicable. Vol. 208 Pg. /AI Approval of County Engineer's Office may take as long as two weeks after complete application is received. Failure to notify the County Engineer's Office within 24 hours of beginning construction shall constitute grounds for job shutdown. By signing below, I certify that I am authorized to represent the Company listed below, and that the Company agrees to the conditions /provisions included in this notification. Verizon Southwest Company Name Brenda L. Vajdak By: w{c-, VC, Section Mgr — Ntwk Engineer Title 301 Industrial Blvd Address Bryan, TX 77803 Phone Number 979 -821 -4770 Email: Brenda.Vajdak@Verizon.com Vol. 208 Pg. —Ze&-2- ACCEPTANCE OF NOTIFICATION Brazos County offers no objection to the proposed location of the utility in the County right of way as shown by accompanying drawings and notice dated ocl - 03- 3oig except as noted below: (Month/Day/Year) EXCEPTIONS: Noml? Vol. 208 Pg. �� VERIZON COMMUNICATION Notice of Line Installation Date August 26, 2014 To The Commissioners Court of Brazos County ATTENTION COUNTY JUDGE: Formal notice is hereby given that VERIZON COMMUNICATIONS will construct a communication line within the right -of -way of a County Road in Brazos, County, Texas as follows: Verizon Communications to place 1 -25 pair buried cable From L900 Pd 38 in 80' bore under Leonard Rd and within ROW 38' NE to serve Halcon Resources at 6603 Leonard Rd. 25 pair cable to be placed within 3' From edge of ROW at minimum depth of 36 ". The location and description of this line and associated appurtenances is more fully shown by one copy of drawings attached to this notice. The line will be constructed and maintained on the County Road right -of -way in accordance with the Brazos County Roadway Safety and Road Preservation Standards and governing laws. Notwithstanding any other provision contained herein, it is expressly understood that the tender of this notice by the Verizon Southwest Incorporated does not constitute a waiver, surrender, abandonment or impairment of any property rights, franchise, easement, license, authority, permission, privilege or right now granted by law or may be granted in the future and any provision or provisions so construed shall be null and void. This work is to be completed on Work Order 5413- 7POA4VS which is scheduled for Date9 /19/2014 if you have any questions concerning this work, please contact Gary Recek at our office in Bryan, telephone 979 - 821 -4783 within 15 days so that we may explain or modify our proposal, otherwise, it is understood that this proposal is approved. VERIZON COMMUNICATIONS 5413.7POA4VS Brenda Vajdak Supervisor - Network Engineer Vol. 208 Pg. �o�s� Vol. 208 Pg. � - bN SEE WP # 2 til 1 1 1 47 W N a N a O a. 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O J to O I = : ......1.\\v M w z U 11 8 9 w •' w O LLU O _ °eBl ir- m�r� U O m O EMILY OHI _ } °nR^ ,~j O Z_ F'•• IV N-, r~N!cN ¢ w - • =8oc_e� 0 E w z P OWOFVJ LL 4 / I `N :V w C co LL. \/ \\ I ry •V///rvJJJ�� nR A qry ~ 0 M H \ I NLjPQiVi nIP6aUi U Q VryiB .V[lni Q i `I U r a x c w O o I 0_ m z 6 T, Vol. 208 Pg. � BRAZOS COUNTY ROADWAY SAFETY AND ROAD PRESERVATION STANDARDS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY A. General Requirements 1. Adequate drainage shall be maintained in ditches at all times. 2. Permittee will use best management practices ( "BMP ") (EPA and TCEQ both provide lists of examples of BBfPs) to minimize erosion and sedimentation resulting from the proposed installation. 3. The permittec shall take precautions to avoid damage to property. All County Right of Way and property shall be restored to its original condition, as far as practical, in the opinion oFthe County Engineer or appointed representative. 4. The construction and maintenance of such utility shall not interfere with the property or rights of a prior occupant. 5. Permittee shall not interfere with other utilities located in the right of way. In the event damages occur, pemtittee will be liable to the County or other utilities running through the right of way. 6. County Engineer shall determine whether or not permittee's plans shall inconvenience the public. If it is determined that inconvenience to the public exists, then the County Engineer will decide whether such project will be allowed or if an alternative exists so as not to inconvenience the public. B. Safety Requirements I. Proper traffic control measures must be put in place prior to beginning work and remain in place during the duration of the job. All traffic control measures must follow the Texas Manual of Uniform Traffic Control Devices (Ti\•IUTCD). See Traffic Control Requirements below. 2. During construction, all safety regulations of the Texas Department of Transportation shall be observed I Permittee must take such precautions and measures, including placing and displaying safety devices, as may be necessary, in order to safely conduct the public through the project area. Company shall provide flagmen, signs, signals or devices necessary to provide complete safety to the public. 4. Adequate provisions must be made to cause minimum inconveniences to traffic and adjacent property owners. ?. No cable, conduit and /or pole line shall be laid, constructed, maintained and'or repaired so as to constitute a danger or hazard of any kind to persons or vehicles using such road. Any poles placed in the Right of Way for future installation shall be placed at the back of the Right of Way. Exceptions may be approved by the County Engineer. C Traffic Control Plan A traffic control plan, pursuant to the TMUTCD or Engineered Traffic Control Plan must be provided for the following: a. any construction (i.e. pit, excavation, hole) left open overnight, requires sRecific ni httime traffic control measures pursuant to the TMUTCD; b. if construction is within ten (10) feet of the roadway; or c. any work performed in the road right -of -way; Vol. 208 Pg. la&" Plan must be attached to the permit and kept at the job site any time work is being performed. 3. Plan must set forth the time of completion for the job. D. Design Stb dards 1. All overhead installations shall conform to clearance standards of the Texas Department of Transportation and the pole be placed in the designated area for power specified as set forth in the Texas Utilities Code, Section 181.045. 2. All pole installation (including lighting) shall be placed at the backside of the Right of Way to ensure safety to the public. Any pole placed in violation ofthis requirement will be required to be moved to the appropriate location at the company's expense. Exceptions may be approved by the County Engineer. 3. All underground installations shall (these are minimum depths — utility may place deeper): a. be placed at a minimum depth of forty -eight (48) inches below the top of the pavement; b. be at least thirty -six (36) inches below ditch flow line when installation is within the area measured from top of bank to top of bank; c. be at least forty -eight (48) inches below ditch flow line if low pressure gas or petroleum lines. For high pressure gas and petroleum lines, see High Pressure Pipelines requirements listed below; d. not be closer than ten (10) feet from the edge of pavement. Exceptions may apply in rights of way of less than 60'. 4. Water Lines: All water lines must be a minimum 36- inches below the ditch flow line and cased. Waterlines shall be cased if crossing under the roadway. Utilities in all new developments that have 60 feet or greater of right of way shall be installed within designated locations based upon the type of utility. The locations shall be as follows: (measured front back of right -of -way). Power -0 -2 feet, nominally I' Phone — 2 -4 feet, nominally 3' Gas — 4 -6 feet, nominally 51 Cable -6 -8 feet, nominally 7' 6. Utilities with less than 60 feet right -of -way in all new developments shall install the utility in a similar manner as referenced in No. 3 above, however, the County Engineer or its designated representative will provide final approval ofeach utility location. 7. The length of any trench to be opened in advance of the pipe, conduit or ducts may not be longer than 400' if left open over night or unattended. 8. Crossings under a county road shall: a. be bored or jacked. ABSOLUTELY NO OPEN CUTS WITHIN COUNTY ROAD PAVEMENT: b. be pressure grouted for the full length of the crossing if the annular space between pipe and casing and soil exceeds one (1) inch. Brazos County must be given 24 hours notice of pressure grouting operations and have the opportunity to have an inspector on site to observe pressure grouting operations; c. TxDOT Standard Specification Item 476 shall be followed for all boring, jacking, tunneling and joints. V Vol. 208 Piz. /,2 7 9. Dore Pits a. no pits shall remain open longer than 2 days; b, all pits shall have proper traffic control measures in place. See Traffic Control Plan listed above. c. pits shall NOT be located within ten (10) feet from the edge of pavement without prior approval from the County Engineer or his representative; d. when pits are to remain open for more than 8 hours. due diligence will be used in protecting the spoil pile to prevent drainage problems; e. based upon soil conditions, the County Engineer or his representative may require shoring to protect pavement integrity; f. based upon soil conditions, the County Engineer or his representative may require pits be placed further from the edge of road. 10. Any installation within ten (10) feet of edge of pavement shall meet the following: a. location must be approved by the County Engineer or his representative b. backfilled with cement stabilized material. c. based upon soil conditions, the County Engineer or his representative may require shoring to protect pavement integrity. d. all excess water and mud shall be removed from the trench prior to backfilling. Any backfill placed during a rainy period or at other times where excess water cannot be prevented from entering the trench will be considered TEMPORARY and shall be replaced with PERMANENT cement stabilized material as soon as weather permits; e. all disturbed base and pavement materials shall be removed and restored to the satisfaction of the County Engineer or his representatives. f. no side or lateral tamping to fill voids under the base and pavement materials is allowed. 11. Company must be careful to not jeopardize the slope or integrity of the shoulder of the road. In the event Company damages the slope, shoulder or any other portion of the right -of -way, Company will be responsible for repairing the damage and replacing the right -of -way to the condition it was prior to commencing construction. 12. Operation of construction and /or maintenance equipment on the traveled surface of any improved County road will not be permitted, except in an instance whereby the laying, construction. maintenance and /or repair of cables, conduits and /or pole lines cannot be accomplished by any other method and in this event all such equipment shall be of the rubber tire variety. Appropriate traffic control shall be provided meeting TMUTCD requirements. 13. In the event said construction andlor maintenance and /or repair requires Company to remove, cut or jeopardize any section of the road (asphalt, cement, road base, etc.), Company will be required to provide a performance bond or letter of credit securing necessary repairs. Said bond amount will be determined by the County Engineer. 14. The applicant shall submit a letter of "No Objection` from the Army Corps of Engineers for all designated wetlands and environmentally sensitive lands. E. Entergency work In the event Company is required to perform emergency services, that requires excavation in a County Right of Way, and unable to notify the County Engineer prior to conducting emergency repairs, Company shall notify County Engineer within 24 hours of beginning construction/repairs. This will allow the County Engineer's Office an opportunity to inspect the site to ensure the integrity of the County Right of Way and traffic safety controls used. Vol. 2 08 Pg. /I& l: Repairs to existing facilities 1. Maintenance and/or repair to existing cables, conduits, and/or pole lines which require disturbance of the soil, shall not be performed until plans describing such maintenance and /or repair have been approved by the County Engineer or its designated representative and a permit has been obtained. G. Relocation ojutilities I. When and if the County Engineer determines that it is necessary for the construction, repair. improvement, alteration or relocation of all or any portion of said road, any or all poles, wires. pipes, cables or other facilities and appurtenances authorized hereunder, shall be removed from said road, or reset or relocated thereon, as required by the County Engineer within a reasonable time as determined by the County Engineer and Utility Company, and at the expense of the Utility Company. H. Nigh Pressure Pipelines I. All utility Permits for high pressure pipelines (generally 60 PSI or greater), whether pertaining to controlled access or non - controlled access installations, should contain the following additional information in the description of the permit. - diameter -wall thickness - material specification . minimum yield strength - maximum operation pressure of the pipeline 2. With the exception of the maximum operation pressure of the pipeline, this information is to be supplied for both the carrier pipe and the casing. 3. Assurance must also be given that the installation material and design meet the minimum Federal Safety Standards for Liquid and Gas Pipe Lines. Assurance must be provided on company letterhead and signed by an authorized representative of the company. 4. Petroleum Pipelines: Depth Tvpe of Pipeline (below deepest ditch erade) Special Reauirements Encased Pipe Less than I W Must be covered with concrete pad at least 36" deep Encased Pipe Greater than 10' No concrete pad required Non -Cased Pipe Less than 10' Must be covered with concrete pad at least 48" deep Non -Cased Pipe Greater than 10' No concrete pad required The Concrete pad shall be minimum of 3" thick and width shall be pipe diameter plus 18" minimum. 5. Under no circumstances will a pipeline be installed parallel to a County Road within the Right -of- Way. Transmission lines have been determined to be petroleum pipelines (which includes natural gas lines) and shall not be parallel to a County Road. 6. Natural Gas Distribution is a line that serves the final customer. Vol. 208 Pg. 1,,7- 9.� Sa 6$£F egg' box gp oY $ a K a JQ .N.. �.. � :� �� t's_ {gfE" _g; sus- �� B;t �°�� "Pi g-871, '— I --- rj-- 6Ya I "s "rst'xs� s ��kbys : %;�' ayyss_aEa E�B t -w$ Pit �S � ♦ � -8 fi'b�4�b �`a �C �y £645 �� O to 0889�a8N &fie �� N x�gei?-a�RP ;JPe FSgs r g� $ It z %_yY7b #Yk45`i bgY -�: ? beg Nsr 8�5l;`a�gi$5a.�gE'� C}= jFj v wol.eis i ' —1 mac• us rt I v` '•JC� .G - 1 \ - +41�f - - - - - - - - - - - - a - - - - - - - - °> a?�a E a :Y.i�i�A� «�:w .�.,.::' E:. • :- M.��;.y < >, »...::dam `.`I; �•'� +:is:n -.x �. ....: a;l>,..':d.�.�..a. u . v�l' °os�.S`u":i ?.. w... �YYx:.tiflG Vol. 208 Pg. /30 0 J O N 2 O N C V z ¢ y OC w O U 1Un 'M F NM 2 > ctU Y O 3 - w f� b J O 2 ¢ D � — z N O tL w C U U w v Y i O 3 W O J =o Qo Z� L W + su— U y a� Y u O 3 E BRAZOSCOUNTY,TEXAS BUDGET AMENDMENT(S) FOR THE 2013 -2014 BUDGET YEAR NO. 13114 47.1-47.6 On this the 9th day of September 2014 at a regular meeting of the Commissioners' Court, the following members were present: A. Duane Peters, County Judge, Presiding B. Lloyd Wassermann, Commissioner, Precinct 1 C. Sammy Catalena, Commissioner, Precinct 2 D. Kenny Mallard, Commissioner, Precinct 3 E. Irma Cauley, Commissioner, Precinct 4 F. Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on 9th day of September 2014 the Court heard and approved a budget amendment for the 2013 -2014 budget year for Brazos County, Texas; and WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 10 September 2013, the following amendment(s) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 9th day of September 2014. THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS. By: 1�, - ) S::t= . Duane Peters, County Judge Original: County Clerk's Office and Attached to the original budget Vol. 208 Pg. %.''% BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 13/14 - 47.1 4100 correct bud¢et amendment 36.4. Reallocation of funds to reflect the decrease in transfers from HOT Fund. Vol. 208 Pg. for BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 13/14 -47.2 NAME Vol. 208 Pg. /-. s. i 3".n Vol. 208 Pg. /-. BRAZOS COUNTY OFFICE OF THE SHERIFF CHRISTOPHER C. KIRK W. NAMES STEWART, -CHIEF DEPUTY 1700 WEST STATE HIGHWAY 21 WAYNE DI CKY, JAILAnmimsTRATOR BRYAN, TExAs 77803 -1300 Date: August 29, 2014 To: Duane Peters, County Judge Irene Jett, Budget Officer Katie Connor, County Auditor From: Wayne Dicky, Jail Administrator L.)-DL RE: Request for BudgetAmendment The Brazos County Sheriffs Office- Jail Division is requesting a budget amendment to the 2013 -2014 Jail Administration Budget, division number 280020. Decrease Account # 53300000 Employee Health Insurance $100,000.00 Increase Account # 51620000 hourly - Overtime $100,000.00 The purpose of this request is to fund overtime for the remainder of the 2013 -2014 Fiscal Year. The jail Division currently has 9 detention officer vacancies and uses overtime to staff mandated positions in the facility. The number of vacancies has fluctuated from 5 -19 this year. Additionally, tine jail population has been above 624 requiring the staffing of an additional dormitory. Filling posts with existing personnel results in a higher cost for Hourly - Law Enforcement through overtime usage. This also results in savings in the Employee Health Insurance account as a result of reduced cost due to unfilled positions. This request will move unexpended funds from Employee Health Insurance to Overtime. This request will not increase the annual budget. Please contact me if you have any questions. cc: Sheriff Christopher C. Kirk OFFICE (979)361 -4900 ADMINISTRATION.(979) 361 -1992 FAX (979) 361 -4999 Vol. 208 Pe. 1-,3V • v US it % �n m Dated + $/312'4 BRAZOS COUNTY. TEXAS BUDGET AMENDMENTS No. 13/14.47.3 9/9/2010 ACCOUNTNAME Copiet-Trinter,Fax Supplies Vol. 208 Pg. /�S Assessor offunds BRAZOS COUNTY, TEXAS BUDGETAMENDMENTS No. 13114 -.47.4 Vol. 208 Pg. / 3z Reallocation of funds to BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 13114.47,5 Vol. 208 Pg. /3� BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 13114 - 47.6 9/9/2010 FUND DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 0100 36500100 65050000 CR Building Maint. Supplies 6,000.00 0100 36500100 65320000 CR Equipment - Maint. 195.00 0100 36500100 67286000 CR Equipment - Other 300.00 0100 36500100 71030000 CR Employment Services 602.00 0100 36500100 60080000 DR Clothing/Uniforms 645.20 0100 36500100 60315000 DR Event Supplies/Services 1,229.55 0100 36500100 60500000 1 DR Equipment & IT Enhancements 385.87 0100 36500100 60600000 DR Office Supplies 147.36 0100 36500100 61010000 DR Advertisin2-Lejzal Notices 489.25 0100 36500100 61880000 DR Utilities 4,199.77 Brazos Center - Reallocation of funds to cover for overages. Vol. 208 Pg. BRAZOS COUNTY, TEXAS POSSIBLE AMENDMENTS TO THE PROPOSED 14 -15 BUDGET 9/9/2014 FUND DIV ACCT DR/CR ACCOUNT NAME INCREASE DECREASE Amdendments and Corrections to Proposed Budget 1 -22 0100 56001000 51300000 CR Salary Staff 3,000.00 0100 56001000 53100000 CR Social Security 230.00 0100 56001000 53200000 CR Retirement 420.00 0100 56001000 53900000 1 CR Unem to ent "Recommendation 18.00 0 1 1001 611 0000 T DR General F' Road and Bride and General Fund Contingency by Budget Office To correct biweekly pay for GIS Coordinator, Class Code 2611 Position 1 to reflect the salary on the FY 15 Group and Step chart. This will decrease the Road and Bridge's salary budget by $3,000 and decrease benefits by $668 and increase General Fund Contingency by $3,668. 0100 56001000 51300000 1 CR I Salary Staff I Salary Dept. Heads 3,000.00 0100 56001000 53100000 CR Social Security DR 230.00 0100 56001000 53200000 CR Retirement 53200000 420.00 0100 56001000 53900000 CR jUnemployment 24201100 18.00 0100 11001500 61130. lGeneral Fund Con"- enc 0100 24201100 Road and Bridge and General Fund Contingency Recommendation by Budget Office To correct biweekly pay for R-O -W Agent, Class Code 2613 Position 1 to reflect the salary on the FY 15 Group and Step chart. This will decrease the Road and Bridge's salary budget by $3,000 and decrease benefits by $668 and increase General Fund Contingency in the same amount of $3,668. 0100 56001000 51200000 DR I Salary Dept. Heads 1,022.001 0100 56001000 53100000 DR Social Security 79.00 0100 56001000 53200000 DR Retirement 143.00 0100 56001000 53900000 DR lUnemployment 0100 11001500 I 61130000 I CR General Fund Contingency and Road and Bride 24201100 6.00 Recommendation by Budget Office To correct biweekly pay for County Engineer, Class Code 2601 Position 1 to reflect the 3% COLA Increase. This will increase the Road and Bridge's salary budget by $1,022 and increase benefits by $228 and decrease General Fund Contingency by $1,250. 0100 24201100 51610000 CR Hourly Staff 6,664.00 0100 24201100 53100000 CR Social Security 510.00 0100 24201100 53200000 CR Retirement 933.00 0100 24201100 53800000 CR Works Comp 28.00 0100 24201100 53900000 CR Unemployment 40.00 0100 24201100 53300000 CR Employee Health Insurance 2,583.00 00 11001500 61130000 "DR General Fund Coming Justice of the Peace, Pct. 2.1 and General Fund Contingency 10,758.00 Recommendation by Budget Office To delete Clerk I, Class Code 0618 Position 1, Group 10 Step 3, Pay Code 014 from Justice of the Peace, Pct. 2.1. Commissioners Court approved to delete this position on August 12, 2014, Item # 9. This will decrease the Justice of the Peace, Pct. 2.1's salary budget b $6,664 decrease benefits $4,094 and increase General Fund Contingency $10,758. W OW 9:25AM Vol. 208 Pg. /39 Fine) 2016 Chnpea b 2015 Pmpo GC T 2 a 14 BRAZOS COUNTY, TEXAS POSSIBLE AMENDMENTS TO THE PROPOSED 14 - 15 BUDGET 9/9/2014 FUND DIV ACCT DR/CR ACCOUNT NAME INCREASE DECREASE 0100 24201200 51610000 CR Hourly Staff 7176.00 1 DR 0100 24201200 53100000 CR Social Security 549.00 247.00 0100 24201200 53200000 CR Retirement 1,005.00 Capital Improvement and General Fund Contingency Recommendation by Budget Office 0100 24201200 53800000 CR Works Comp 31.00 16.00 0100 24201200 53900000 CR Unemployment 43.00 19.00 0100 24201200 53300000 CR Employee Health Insurance 2,583.00 DR General Fund Contingency General Fond Contingency and Justice of the Peace, Pct. 2.2 Recommendation by Budget Office To create Clerk III, Class Code 0614 Position 1, Group 12 Step 2, Pay Code 014 in Justice of the Peace, Pct. 2.2. This will increase the Justice of the Peace, Pct. 2.2's salary budget by $7,176 and increase benefits $4,211 and decrease General Fund Contingency $11,387. Funding for this position is for October 1, 2014 thru December 31, 2014, at which time Justice of the Peace, Pct. 2.2 will cease to exist. Commiss 9B position on August 12, 2014, Item #10 after the FY 2015 bud 45001 63000500 1 67286000 1 CR JEquipment - Other 1 CR 11200.00 45001 149028000 1 DR Transfer from General Fund 63000500 1,200.00 0100 91110000 CR Transfer to Capital Improvement 247.00 1,200.00 I DR lGeneral Fund Contingency 1 200.00 Capital Improvement and General Fund Contingency Recommendation by Budget Office Decrease General Capital Improvement Fund $1,200 and decrease the transfer from General Fund by $1,200, reduce the transfer from Capital Improvement by $1,200 and increase General Fund Contingency $1,200. Budget Amendment FY 2013 -2014 42.4 reallocated the operational funds in the Juvenile Department to purchase the heated food transport. This elimiqjJjJJgjftgj&&00l5 since purchased in FY 2014 using departmental opera 45001 31000200 147010000 1 CR IReserve Fund Balance 29 420.00 3,237.00 45001 63000500 1 80211000 1 DR Com uter - Software 29,420.00 247.00 Capital Improvement I I Recommendation by Budget Office Increase Reserve Fund Balance and Computer- Software by $29,420 in the General Capital Improvement fund. Thi' '' ease is for the final Milestone 2, 3, and 4 of the Laserfische Rio Upgrade project. Milestone 1 for $104,714.34, will be completed during FY 14. Total cost of Laserfische Rio Upgrade project is $134,134.14. 0100 31000200 51610000 CR Hourly Staff 3,237.00 0100 31000200 53100000 CR Social Security 247.00 0100 31000200 53200000 CR Retirement 454.00 0100 31000200 53800000 CR Workers Comp 16.00 0100 31000200 53900000 CR Unemployment Insurance 19.00 0100 1100 61130000 DR ral Fun Juvenile Detention and General Fund Contingency 3,973.00 Recommendation by Budget Office Decrease Detention Manager, Class Code 2809 Position 2, Group 20 Step 5 to Group 20 Step 2, Pay Code 014. This position will no longer received the JPO /JDO Stipend. This will decrease the Juvenile Detention's salary budget by $3,237, decrease related benefits $736 and increase General Fund Contingency by $3,973. The stipends are no longer funded by the State. County is absorbing the c ition budget. 9/9/20141 9:25 AM Vol. 2 08 Pg. -, Foal 2015 Changes to 2015 Pmpossd BDGT 9 8 14 10 11 12 13 BRAZOS COUNTY, TEXAS POSSIBLE AMENDMENTS TO THE PROPOSED 14 -15 BUDGET 9/912014 FUND DIV ACCT DR/CR ACCOUNT NAME INCREASE DECREASE 0100 0100 11001500 61' 91320000 MLR DR Gen Contin Transfer to Grants Fund r 4,587.00 4,587.00 3000 2500 49028000 CR Transfer from General Fund 4,587.00 General Capital Im rovement Fund 3000 312100 51610000 DR Hourly Staff 3,737.00 725.00 3000 312100 53100000 DR Social Security 286.00 3000 312100 53200000 DR Retirement 523.00 3000 312100 53800000 DR Workers Corm) 18.00 30001 312100 1 53900000 1 DR jUnemploymQt Insurance 23.00 General Fund Contingency and Juvenile State Aid Recommendation by Budget Office Increase Probation Supervisor, Class Code 2856 Position 1, Group 20 Step 8 to Group 20 Step 11, Pay Code 014. This position wilt no longer receive the JPO /JDO Stipend. This will decrease General Fund Contingency by $4,587 and increase the transfer to the Grant Funds by $4,587, increase the Transfer from General Fund $4,587, and increase the Juvenile State Aid's salary budget by $3,737 and increase related benefits by $850. The stipends are no longer funded by the Sta_, 's absorbing the M of the stipends, of the position budget. 4500 1 63000300 1 80100000 1 CR IBuildings jRestnt Fund Balance 9,000.00 45001 2500 147010000 1 DR lReserve Fund Balance 1 CR 9,000.00 General Capital Im rovement Fund I 1025.00 I Recommendation by Budget Office Decrease Buildings and Reserve Fund Balance by $9,000. $9,000. This will decrease Fleet Maintenance Building's Budget in the amount of Software was purchased for the Fleet Maintenance during August 2014. This request will reflect Budget Amendment 42.7 that was approved by Commissioners Court on 8/5/2014. I To reclassifv Clerk III. Class Code 0847 Positon 1, to Group 15 Step 2 to Group 12 Step 8. No change to budget. I All Clerk 11Ps are on Group 12. 2500 1 47030000 DR jRestnt Fund Balance 1 4,500.00 1,025.00 2500 1 30210000 1 67281000 1 CR lEguipment - Electronic 3,775.00 18001 1025.00 Forfeiture - Constable Pct. #2 Recommendation by Budget Office To decrease Equipment - Electronic and Restricted Fund Balance by $1,025 in Forfeiture Fund for Constable Pct. #2. 725.00 LEOSE - Education 18001 47030000 DR Restricted Fund Balance 1 4,500.00 18001 30000100 61152800 CR LEOSE Training - Sheriff 3,775.00 18001 30000100 61151900 CR LEOSE Training - District Attorney 725.00 LEOSE - Education To decrease Restrict Fund Balance in LEOSE Fund by $4,500, decrease LEOSE Training - Sheriff by $3,775 and LEOSE Training - District Attorney by $725. This will reduce the funds awarded to both de is to correct am aI able. Spent more in FY 2014 thandIEW esfimat h 91920141 9:25 AM Vol. 208 Pg. /,/-,/ Final 2015 Changes to 2015 Proposed BDGT 9 8 14 14 15 16 17 16 BRAZOS COUNTY, TEXAS POSSIBLE AMENDMENTS TO THE PROPOSED 14 -15 BUDGET 9/9/2014 FUND DIV ACCT DR/CR ACCOUNT NAME INCREASE DECREASE 24001 J 47030000 DR lRestricted Fund Balance 1 6,500.00 2400 1 24005000 1 80213500 CR I Software -Judicial I i 6,500.00 JP Technology Fund Recommendation by Budget Office Decrease Restrict Fund Balance and Software - Judicial in the JP Technology Fund by $6,500. This is to adjust the amount available for FY 2015. More expenses were made at the end of FY 14 than originally estimated. 45001 147010000 1 CR lReserve Fund Balance 1 110,000.00 45001 63000500 1 65051000 DR Air Cond/Heatin Maint. 1 110,000.00 Capital Improvement 1 I I Recommendation by Budget Office To increase use of Reserve Fund Balance and Air Conditioning/Heating Maintenance by $110,000 in the General Capital Improvement Fund. This is to increase the use of funds to complete the AC Unit Replacement Project at the Brazos Center. Project funded in FY 2014 but will not be complete by September 30, 2014. This entry rolls funds projected to complete project to FY 2015. 43121 1 47010000 I CR lReserveFund Balance 1,696,000.00 43121 63000710 1 80101003 1 DR IBldg. Renov - Court House 1,696,000.00 CO 2012 1 1 1 Recommendation by Budget Office Increase use of Reserve Fund Balance and Building Renovations - Court House by $1,696,000 in Fund CO 2012, Courthouse Improvements Division. Increase funding in the 2014. 4312 47010000 1 CR IReserve Fund Balance 1 387,500.00 4312 63000910 80100000 DR Buildin s 387 500.00 CO 2012 I Recommendation by Budget Office Increase use of Reserve Fund Balance and Buildings by $170,500 in the General Capital Improvement Fund for the construction of the New Tax Office. Recommendation by Budget Office Increase use of Reserve Fund Balance and Buildings by $387,500 in Fund CO 2012, New Tax Office Building Division. Increase funding in the amount of $387,500 for the construction of the Tax Office to adjust for roll over funds not spent during FY 2014. .e a�= ,aiA +msstiti. .e •i 45001 1 47010000 CR Reserve Fund Balance 170 500.00 45001 63000900 1 80100000 1 DR IBuildings 170 500.00 General Capital Imp rovement Fund I Recommendation by Budget Office Increase use of Reserve Fund Balance and Buildings by $170,500 in the General Capital Improvement Fund for the construction of the New Tax Office. 'Increase funding in the amount of $170,500 for the construction of the Tax Office to adjust for unspent FY 2014 Funds. 9/9/20141 9:25 AM Vol. 208 Pg. L�L? Final 2015 Changes to 2015 Proposed BDGT 9 814 19 20 21 22 BRAZOS COUNTY, TEXAS POSSIBLE AMENDMENTS TO THE PROPOSED 14 -15 BUDGET 9/9/2014 FUND DIV ACCT DR/CR ACCOUNT NAME INCREASE DECREASE 4308 1 63430800 1 67205000 CR lNetwork Costs 1 43,000.00 43081 63431000 180203000 1 DR E ui ment- Electronic 1 43,000.00 Capital Improvements I I I Recommendation by Bud et Office To decrease $43,000 from Jail Expansion 2007 Network Costs account to Jail Inmate Holding division Equipment- Electronic. To move to correct division and correct account. Funds were reallocated for the Video Conferencing project after budget was proposed for FY 2015. 43081 1 11001500 147030000 1 CR Restricted Fund Balance 1 65,047.00 3,613.00 4308 1 63431000 180203000 DR JEctuipment - Electronic 65,047.00 Capital Improvements 63000500 I Recommendation by Budget Office To increase use of Reserve Fund Balance and Equipment - Electronic by $65,047 for the Video Conferencing Project from Jail Expansion 2007 fund. Increase funding to cover for Milestone #2 and Milestone #3 for the video conferencing project using roll over FY 2014 funds. Project not completed during FY 2014. 4308 1 11001500 49015000 CR Transfer from Capital Project 202,681.00 3,613.00 4308 63431000 80203000 DR Equipment - Electronic 202,681.00 4500 63000500 67281000 CR Equipment - Electronic 202,681.00 4500 91160000 DR Transfer to Jail Expansion 202,681.00 Capital Improvements Recommendation by Budget Office To transfer funds to Jail Expansion fund from the Capital Improvement fund. The Jail Expansion division Equipment - Electronic will increase by $202,681 and the Capital Improvement fund division Equipment - Electronic will decrease !y the same amount. To transfer funds to Jail Expansion fund for the video conferencing project. This project was approved by Commissioners Court after FY 2015 budget was proposed. A budget amendment moved money to the Jail Expansion fund for the project. This entry moves the money from the Capital fund to the Jail fund. 0100 1 11001500 61130000 CR lContingency 1 3,613.00 01001 91320000 DR ITransfer to Grant Fund 3,613.00 General Fund ContinRency I Recommendation by Budget Office Decrease General Fund Contingency and transfer to Grant Fund $3,613. ct the Transfer to GraM to the correct amount. transfer to correct amount. 9/9/2014/ 9:25 AM Vol. 208 Pg. Final 2015 Changes to 2015 PMposed BGGT 9 6 14 23 24 25 26 27 BRAZOS COUNTY, TEXAS POSSIBLE AMENDMENTS TO THE PROPOSED 14 - 15 BUDGET 9/9/2014 FUND DIV ACCT DR/CR ACCOUNT NAME INCREASE DECREASE New Possible Changes to 2015 Proposed Budget 23 -56 0100 10000100 51630000 CR Hol Staff 13176.00 28100000 16 470.00 0100 10000100 53100000 CR Social Security Retirement 0100 1,260.00 0100 10000100 53200000 CR Retirement 0100 10000100 53800000 2,306.00 0100 10000100 53800000 CR Worker's Comp Unem to ent General Fund C " Jude 72.00 0100 10000100 53900000 CR Unemployment 98.00 IV County 11001500 Judge and 61130000 DR Gen General Fund Contingency 20,206.00 Recommendation by County Judge Delete ,salarybudget Clerk (25 hours per week), Class Code 0220 Position 1, Group 10 Step 3, Pay Code 800. by $16,470, decreases benefits by $3,736 and increases General Fund Contingencyby This decreases the County Judge's $20,206. 0100 10000100 51630000 DR Hourly Staff 8 220.00 13176.00 28100000 0100 10000100 53100000 DR Social Security 28100000 1,008.00 Retirement 0100 10000100 53200000 DR Retirement This is to set up the Joint Terrorism Task Force grant for FY 2015. 1845.00 0100 10000100 53800000 DR Worker's Com p 55.00 0100 10000100 53900000 DR CR General Fund Contingency and County Unem to ent General Fund C " Jude 79.00 Recommendation by County Judge Create Clerk (20 hour per week), Class Code 0221 Position 1, Group 10 Step 3, Pay Code 016. salary budget by $13,176 increases benefits by $2,987 and decreases General Fund Contingency This increases the County Judge's by $16,163. 0100 0100 11001500 28100000 611 51620000 DR Hourl - Overtime 8 220.00 0100 28100000 53100000 DR Social Security 629.00 0100 28100000 53200000 DR Retirement 1151.00 General Fund Contingency and Joint Terrorism Task Force Recommendation by County Judge Decrease use of General Fund Contingency by $10,000. Increase hourl - overtime by $8,220 and increase Social Security and This is to set up the Joint Terrorism Task Force grant for FY 2015. 0100 1 11001500 1 61130000 1 CR IGeneral Fund Contingency 16,000.00 0100 1 26001000 1 61880000 1 DR lUtilities 16,000.00 General Fund Contingency and Community Supervision Recommendation by County Judge Decrease General Fund Contingency and increase Community Supervision' sb $16,000. This increases utilities account for additional projected funds needed in FY 2015 for CSCD. 9/920141 9:25 AM Vol. 208 Pg. 1 e Final 2015 Changes to 2015 Pml,osed BDGT 9 814 28 29 30 31 32 33 BRAZOS COUNTY, TEXAS POSSIBLE AMENDMENTS TO THE PROPOSED 14 -15 BUDGET 9/9/2014 FUND DIV ACCT DR/CR ACCOUNT NAME INCREASE DECREASE 0100 1 16500100 173270000 CR 1 DR GeneralF "' IBV Online Bid System 10 250.00 General Fund Contingency and Purchasing Recommendation by County Jud e Decrease General Fund Contingency and increase BV Online Bid System by $10,250 for the Purchasing Department. Reallocate funds to support the upgrade to the online bidding system that is shared between Brazos County, City of Bryan, City of College Station, and TAMU. 0100 0100 1100 R 36000100 51640000 DR lGeneral Fund Cot !Hourly Temporary 16,464.00 822.00 0100 36000100 53100000 DR Social Security 1,259.00 22900100 0100 36000100 1 53900000 1 DR JUnemployment Insurance 99.00 100.00 General Fund Contingency and Expo Recommendation by County Judge To create Temporary Clerk, Class Code 0850 Position 1, Group 12 Step 8, Pay Code 017. This will decrease General Fund lContingency by $17,822 and increase Ex 's salary budget $16,464 and increase benefits $1,358. 4,530.00 0100 1 91110000 DR Transfer to Capital Improvement 4530700 45001 149028000 1 CR ITransfer from General Fund 4530.001 jPetit Jury Expense 45001 63000500 1 80890000 1 DR lVehicles 4,530.001 General Fund Contingency and Court Annex General Fund Contingency and Capital Improvement Recommendation by County Judge Increase Equipment - Other, Transfer to Capital Improvements, and Capital Improvement Fund by $4,530 and decrease General Fund Contingency by $4,530. will allow Constable Pct. #4 to purchase 2 additional radars. In the FY 15 Proposed Budget, Constable Pct. #4 was P ' eive two radars. Total of four radars total cost of $9,060. 0100 11001500 61130000 CR General Fund Contingency 200.00 0100 22900100 60600000 DR Office Supplies 100.00 0100 22900100 1 61490000 1 DR jPetit Jury Expense 100.00 General Fund Contingency and Court Annex Recommendation by County Judge Decrease General Fund Contingency $200 and increase Office Supplies $100 and Petit Jury Expense by $100. To purchase tablets, pens, water and other supplies. 0100 11001500 61130000 CR General Fund Contingency 40,000. 0100 10002000 91110000 DR Transfer to Ca ital Improvements 40,000.00 4500 Recommendation by County Judge 49028000 CR Transfer from General Fund 40 000.00 4500 63000500 80890000 DR lVehicles 40,000.00 General Fund Contingency and Capital Improvement Recommendation by County Judge Increase Vehicles, Transfers to Capital Improvement, Transfers from General Fund by $40,000 and decrease General Fund Contingency by $40,000 for a work crew van Unit #76 for the SO -Jail. 0100 10002000 51200000 1 CR ISalazy Dept. Heads 38 148.00 0100 10002000 51300000 1 DR ISalary Staff 38148.00 Veterans Administration Recommendation by County Judge Pay code reclassification for Veterans Administration Officer, Class Code 5001 Position 1, Pay Code 012 to Pay Code 013, from Salary Department Head to Salary Staff. This position will be under the direction of the County Judge. There is no change to budget. 2111/40141 925AM position and department under the direction of the County Judge. Vol. 208 Pg.1r `✓ Final 2015 Changes to 2015 Proposed BOGT 9 B 14 A 34 35 36 37 38 39 BRAZOS COUNTY, TEXAS POSSIBLE AMENDMENTS TO THE PROPOSED 14 -15 BUDGET 9/9/2014 FUND DIV ACCT DR/CR ACCOUNT NAME INCREASE DECREASE 0100 10002000 611300 51300000 R DR Contin enc"' Sal Staff 1,942.00 2383.00 0100 10002000 53100000 DR Social Security 148.00 1 DR 0100 10002000 53200000 DR Retirement 272.00 Recommendation by County Judge 0100 10002000 53800000 DR Workers Comp 10.00 0100 10002000 53900000 DR Unemployment Insurance 11.00 General Fund Contingency and Veterans Administration Recommendation by Commissioner Caule Increase Veterans Administration Officer, Class Code 5001 Position 1, Group 13 Step 12 to Group 13 Step 14. This will decrease General Fund Contingency $2,838 and increases salary by $1,942, increase related benefits $441 in the Veteran Administration budget under the direction of the County Judge. To grant Veteran Officer two merit steps. = I o - � 1100 1 11002500 1 80160000 1 CR IBuilding - Expo Ex anion I 25,000.00 0100 11001 1 61801000 147030000 1 DR lRestricted Fund Balance 1 25,000.00 Decrease General Fund Contingency by $700 and increase travel for the Tax Assessor Department in the amount of $700. Hotel Occupancy Tax Recommendation by County Judge Increase Buidlin - Expo Expansion and use of Restricted Fund Balance by $25,000. Increase in funds for the installation of electricity to transformers and throughout existing conduit grid design in the Expo overflow parking lot and carnival lot. Project was not able to be completed in FY 14. BTU could not promise project to be completed by September 30, 2014 deadline. 0100 1 1 1001W 61130000 1 CR lContingency 700.00 0100 1 13000100 1 61801000 1 DR JTravel 700.00 General Fund Contingency and Tax Assessor Recommendation by County Judge Decrease General Fund Contingency by $700 and increase travel for the Tax Assessor Department in the amount of $700. Tax Office request for county vehicle was denied. Travel reimbursement line is being increase to reimbuse personnel use of personal vehicle u4Qkr travel between _ locating to new building. 3500 1 21130000 1 61130000 1 DR lContingency 40,300.00 0100 35001 1 73320000 147010000 1 CR IReserve Fund Balance 40,300.00 Decrease General Fund Contingency and increase Central Appraisal District in the amount of $8,903. Primary Election Services Recommendation by County Judge Increase Contingency and Reserve Fund Balance by $40,300 in the Primary Election Services Fund. This increase will allow County Clerk to use additional funds available for election. 0100 1 JdW500 1 61130000 1 CR lContingency 1 8,903.00 0100 1 11002000 1 73320000 1 DR ICentral Appraisal District 8,903.00 General Fund Contingency and Community Support Recommendation by County Judge Decrease General Fund Contingency and increase Central Appraisal District in the amount of $8,903. Additional funding was approved by the Central Appraisal Board. Brazos County portion of increase is $8,903. Total allocation for Brazos County is $608,477 for FY 2015. 20001 147010000 1 CR IReserve Fund Balance 1 150,000.00 2000 1 21005000 1 61130000 1 DR lContingency 1 150 000.00 County Clerk Management Fund Recommendation by County Judge To increase Reserve Fund Balance and Contingency by $150,000 for the County Clerk Management Fund. This increase will allow the County Clerk to use additional funds available for indexing deed books. &610741 9.25AM 8 final 2015 changes to 2015 Proposed BOGT 98 14 Vol. 208 Pg. _� BRAZOS COUNTY, TEXAS POSSIBLE AMENDMENTS TO THE PROPOSED 14 -15 BUDGET 9/9/2014 FUND DIV ACCT DR/CR ACCOUNT NAME INCREASE DECREASE 41 This position will help with truancy cases. 42 43 44 Sheriff Administration Recommendation by County Judge Change proposed replacement Animal Control single -cab pick -up to a crew -cab pick -up in the Sheriffs Administration Division. Funding within class should be sufficient. No budget increase is requested at this time. 0100 11001500 1 61130000 1 CR lContingency 0100 24401100 51640000 DR Hourly Temporary 6,402.00 13000100 0100 2440!122 1 52122200 DR Social Security 490.00 1,080.00 0100 24401100 53800000 DR Workers Comp 32.00 $1,080 in the Tax Assessor /Collector department. 0100 24401100 1 53900000 DR jUnemployment htsurance 38.00 General Fund Contingency and Justice of the Peace Pct. 4 Recommendation by County Judge Create Clerk I - Temporary, Class Code 0645 Position 1, Group 10 Step 2, Pay Code 017. This will decrease General Fund Contingency by $6,962 and increase Justice of the Peace, Pct. #4's salary budget $6,402 and increase benefits $560. 41 This position will help with truancy cases. 42 43 44 Sheriff Administration Recommendation by County Judge Change proposed replacement Animal Control single -cab pick -up to a crew -cab pick -up in the Sheriffs Administration Division. Funding within class should be sufficient. No budget increase is requested at this time. 0100 11001500 1 61130000 1 CR lContingency 4500 49028000 1,080.00 0100 13000100 1 71500000 1 DR lRental -Equipment Buildin Maint. Supplies 1,080.00 General Fund Contingency and Capital Improvements General Fund Contingency and Tax Assessor /Collector Recommendation by County Jud e Decrease General Fund Contingency and increase Rental - Equipment b $1,080 in the Tax Assessor /Collector department. There has been an increase in copies made for property tax accounts. WOO 0100 91110000 DR lCoutumency Transfer to Capital Improvement Fund SQ000.00 4500 49028000 CR Transfer from General Fund SQ00M 4500 63000500 1 65050000 1 DR Buildin Maint. Supplies 50,000.00 General Fund Contingency and Capital Improvements Recommendation by County Judge Decrease General Fund Contingency $50,000 and increase the Transfer to Capital hnprovement Fund, Transfer from General Fund and Building Maintenance Supplies by $50,000. The increase is to complete the Brazos Center Park restrooms to be compliant with ADA. T ' . ` the Sheriffs Administration 4 9/9/20141 9.26M1 Vol. 208 Pg. le r 201600%. m 2016 AWp BDGT 0014 516150Law nc Enforcement 44,245.00 64,421.00 531000ecuri 3 385.00 T00 532000ent 7DRHourly 6,194.00 533000ee Health Insurance 10,332.00 0 539000o entLtsurance 265.00 General Fund Contingency and Sheriff Administration Recommendation by County Judge Creation of a Deputy, Class Code 1415 Position 14, Group 21 Step 2, Pay Code 026. This will decrease General Fund Contingency $64,421 and increases the Sheriffs Administration salary budget by $44,245 and benefits $20,176. T ' . ` the Sheriffs Administration 4 9/9/20141 9.26M1 Vol. 208 Pg. le r 201600%. m 2016 AWp BDGT 0014 45 BRAZOS COUNTY, TEXAS POSSIBLE AMENDMENTS TO THE PROPOSED 14 -15 BUDGET 9/9/2014 FUND DIV ACCT DR/CR ACCOUNT NAME INCREASE DECREASE 0100 0100 28000100 61130000 51730000 DR Cell Phone Allowance 480.00 587.00 0100 28000100 53100000 DR Social Security 36.00 CR 0100 28000100 53200000 DR Retirement 68.00 67286000 0100 28000100 53900000 DR jUnemployment Insurance 3.00 Recommendation by County Judge General Fund Contingency and Sheriff Administration Recommendation by County Judge To create cell phone allowance for Class Code 1415 Position 14. This will decrease General Fund Contingency $587 and increases the Sheriffs Administration salary budget by $480 and benefits $107. #45 is a to Fund eamo' Geueral Fund Contingency and Sheriff Administration I Recommendation by County Judge 46 Change proposed replacement CID Unit 4166 to purchase a new V8 Charger for additional Sheriff Deputy position. Funding within class should be sufficient. No budget increase is requested at this time. 47 48 49 0 0100 61130000 91110000 CR DR Transfer to Capital improvement 7 1,000.00 1000.00 4500 49028000 CR Transfer from General Fund 1,000.00 CR 4500 63000500 67286000 DR Equipment - Other 1,000.00 67286000 General Fund Contingency and Capital Improvement Recommendation by County Judge Increase Equipment - Other, Transfer to Capital Improvements, and Capital Improvement Fund by $1,000 and decrease General Fund Contingency by $1,000. The increWof funds is to purchase a Taser for the additional Sheriff Deputy. JE7 IM` 0100 11001500 61130000 91110000 CR DR Transfer to Capital Improvement 550.00 800. 0100 4500 49028000 CR Transfer from General Fund 550.00 4500 63000500 67286000 DR Equipment - Other 550.00 General Fund Contingency and Capital Improvement Recommendation by County Judge Increase Equipment - Other, Transfer to Capital Improvements, and Capital Improvement Fund by $550 and decrease General Fund Contingency by $550. The increase of funds is to purchase a vest for the additional Sheriff Deputy. "W- 0100 11001500 61130000 91 1 10000 CR DR lContinLrenev Transfer to Capital Ln rovement 3 800.00 800. 0100 4500 49028000 CR Transfer from General Fund 3 800.00 4500 63000500 67287000 DR 113cluipment - Radios 3,800.001 General Fund Contingency and Capital Improvement Recommendation by County Judge Increase Equipment - Radios, Transfer to Capital Improvements, and Capital Improvement Fund by $3,800 and decrease General Fund Contin enc b $39800. The in 9/1120141 926AM Vol. 208 Pg. zy_z Final 2015 Changes to 2015 Proposetl BDGT 9 8 14 50 51 52 53 BRAZOS COUNTY, TEXAS POSSIBLE AMENDMENTS TO THE PROPOSED 14 -15 BUDGET 9/9/2014 FUND DIV ACCT DR/CR ACCOUNT NAME INCREASE DECREASE 0100 ' 500 61130000 CR Contingency 1 586.00 29,854.00 0100 30401100 51615000 DR Hourly Law Enforcement 24,420.00 53200000 0100 30401100 53100000 DR Social Security 1,868.00 DR 0100 30401100 53200000 DR Retirement 3,419.00 Create cell phone allowance for Part Time Deputy - Constable Pct. #4, Class Code 1607 Position 1. This will decrease General Fund Contingency in the amount of $586 and increase Constable Pct. #4's salm budget by $480 and benefits in the amount of $106. iiiiiJ 0100 30401100 53900000 DR Unemployment Insurance 147.00 General Fund Contingency and Constable Pct. #4 Recommendation by County Judge Create Part Time Deputy - Constable Pct. #4, Class Code 1607 Position 1, Group 23 Step 2, Pay Code 027. This will decrease General Fund Contingency $29,854 and increase Constable Pct. #4's salary budget by $24,420 and related benefits $5,434. This creMpart time deputy in Constable Pct #4 division. 00 0100 30401100 I 61130000 51730000 CR DR Cell Phone Allowance 480.00 1 586.00 0100 30401100 53100000 DR Social Security 37.00 63000500 67287000 DR 0100 30401100 53200000 DR Retirement 67.00 Increase Equipment - Radios, Transfer to Capital Improvements, and Capital Improvement Fund by $3,800 and decrease General Fund Contingency by $3,800. 0100 30401100 53900000 DR Unemployment Insurance 2.00 General Fund Contingency and Constable Pct. #4 Recommendation by County Judge Create cell phone allowance for Part Time Deputy - Constable Pct. #4, Class Code 1607 Position 1. This will decrease General Fund Contingency in the amount of $586 and increase Constable Pct. #4's salm budget by $480 and benefits in the amount of $106. iiiiiJ Items #49 Md #50 is a total ecrease to General . d Contingency in the amount of 30, 440" and incieeses the Constable Pct. #4 Administration bu_ggQ&J ° N amount. 0100 0100 110015 91110000 DR Contingency Transfer to Capital Improvement 3,800.00 3,800.00 4500 49028000 CR Transfer from General Fund 3,800.00 General Fund Contingency and Capital Improvement 4500 63000500 67287000 DR I Equipment - Radios 3 800.00 General Fund Contingency and Capital Improvement Recommendation by County Judge Increase Equipment - Radios, Transfer to Capital Improvements, and Capital Improvement Fund by $3,800 and decrease General Fund Contingency by $3,800. The increase of funds is to purchase a hand -held radio for the additional partijill;Constable Pct. #4 Depjj,, 0100 0100 11001500 91110000 DR Transfer to Capital Improvement •.24.00 624.00 4500 49028000 CR Transfer from General Fund 624.00 45001 63000500 1 67286000 1 DR ui ment- Other 624.00 General Fund Contingency and Capital Improvement Recommendation by County Judge Increase Equipment - Other, Transfer to Capital Improvements, and Transfer from General Fund by $624 and decrease General Fund Contingency by $624. The increase of funds is to purchase a vest for the additional part-time Constable Pct. #4 Deputy. 919120141 9'.25 AM Vol. 208 Pg. //<% Final 2015 Changes to 2015 Proposed BDGT 9 814 54 55 Sit BRAZOS COUNTY, TEXAS POSSIBLE AMENDMENTS TO THE PROPOSED 14 -15 BUDGET 9/9/2014 FUND DIV ACCT DR/CR ACCOUNT NAME INCREASE DECREASE 0100 11001500 61130000 CR Contingency 1,100.00 0100 30401100 60080000 DR Clothin niform 700.00 0100 30401100 61110000 DR Conference and Seminars 100.00 0100 30401100 61801000 DR Travel 300.00 General Fund Contingency and Constable Pct. #4 1 Recommendation by County Judge Decrease General Fund Contingency $1,100, increase Clothing/Uniform $700, Conference and Seminars by $100, and Travel by $300 in Constable Pct. #4's budget. The increase of funds is to support operational cost for the additional pilil�iiite Constable Pct. #4 Deputy. 0100 11001500 61130000 CR Contingency 56 968.00 0100 28002000 51615000 DR HourIV Law Enforcement 38,148.00 0100 28002000 53100000 DR Social Security 2,918.00 0100 28002000 53200000 DR Retirement 5,341.00 0100 28002000 53300000 DR Employee Health Department 10,332.00 0100 28002000 53900000 DR Unemployment Insurance 229.00 General Fund Contingency and Jail Recommendation by County Judge Create Compliance Officer, Class Code 1565 Position 1, Group 18 Step 2, Pay Code 026. This will decrease the General Fund Contingency $56,968 and increase the Jail's salary budget by $38,148 and related benefits $18,820. This creates compliance officer position in the Jail Division. 0100 11001500 61130000 CR Contingency 18,337.00 0100 28002000 51620000 DR Hourly Overtime 15,000.00 0100 28002000 53100000 DR Social Security 1,147.00 0100 28002000 53200000 DR Retirement 2,100.00 0100 28002000 53900000 DR Unemployment Insurance 90.00 General Fund Contingency and Jail Recommendation by County Judge Decrease General Fund Contingency $18,337 and increase hourly overtime by $15,000 and related benefits $3,337 in the SO - Jail Division. This adds additional funding for overtime for the work crew in the Jail Division. Proposed General Fund Contingency Total Increases to General Fund Contingency: Total Decreases of General Fund Contingency: Net Decrease of General Fund Contingency: Adjusted for Increases and Decreases: $ 2,500,000 43,473 389,957 (346,484.00) $ 2,153,516 WW20141 825 AM 12 Final 2015 Chanyaa to 2015 Pmp W BDGT B 814 Vol. 208 Pg. �O o,. r, � �'nrN BRAZOS COUNTY RESOLUTION LEVING A TAX RATE FOR THE COUNTY OF BRAZOS FOR THE TAX YEAR 2014 WHEREAS, the Commissioners Court is responsible for the levy for adoption of a tax rate for Brazos County. NOW, THEREFORE, BE IT RESOLVED that the Commissioners Court of Brazos County, Texas does hereby levy or adopt the tax rate on $100 of valuation for the County of Brazos for the tax year 2014 as follows: $0.4226 for the purpose of maintenance and operations $0.0624 for the payment of principal and interest on county debt Total Tax Rate THIS TAX RATE WILL RAISE MORE TAXES FOR MAINTENANCE AND OPERATIONS THAN LAST YEAR'S RATE. THE TAX RATE WILL EFFECTIVELY BE RAISED BY 6.16% AND WILL RAISE TAXES FOR MAINTENANCE AND OPERATIONS ON A $100,000 HOME BY APPROXIMATELY $5.80. BE IT FURTHER RESOLVED that the tax assessor - collector is hereby authorized to assess and collect the taxes of Brazos County in Accordance with the above set rate. ADOPTED this the -1" ' ddy of Duane Peters, County ue e Lloyd W aserman, ^Coommiisssiioon�er Precinct I Sam tena,- ommissner Precis Kenny Mallard, Cod4issioner Pl4cinct 3 Ir a Cauley, Commissioner Precinct 4 Attested:-9L'lh.2eC,% g !2 / Karen McQueen, County Clerk Vol. 208 Pg. /� a2 _ Vol. 208 Pg. /��C N n f N O m n O N v -, „ N aps 3's3 �M saYg l a =� �4�D 3�A szg ass' R3= �3�8 911 9 am3 m "z.�.m m« -a � ea ��g� ;1 m �� s. �AR= RRS �RRS MAX A° PAS' -° RR'� XRF FC AtPm FR° RSA' AaP raA ass. ssa a s a:s �lz= $ss 3!2 a a s�3 R.a sa$ g3= mrs �PR'� ��16`r RA^ �lrP^ �rR^ !93' R3 RCS RR� F,FI :IP °_ �A1X� 13A° 'XAC AFC aesNRaa $�� ass' "aR ass spa aes ara �z °_a.ss ��m mtlamae3l i_Ny R_Rigg$ gg��g$ sR$ $Nt pQ33 A8R N$$$ $yR3Xw.ASS$ ggMs arpi geg�ne m aiS{ �rR= SAPS. IQ 9- �RF� Fa- �AR= -Alm Rm3 R?l�- SAS aa�g $AJx i�� ^RR$ 3= "i.y R'- q8a $ 'o : 'n. 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MU ° -, • aaa =8f.8 P3.Sa 9$98 7$R $9R„ SIX 98R 9i R 8 S 92$ aVi `"$99 6 °F! 9n�', °n9 k�A �Gl �9X . i 1Ell Vol. 208 Pg. % 5�1 <N O i 1 I Vol. 208 Pg. /,5.1 J I W 1� PERSONNEL CHANGE OF STATUS REQUESTS Commissioner Court Date: September 09, 2014 Department Submitting Information: Human Resources Purpose of Submissions: Consider and Take Action on Chanqe Requests Department Submitting Employee Request Action Requested Request(s) Applies To Expo Center Beiseigel, Jon New Hire Juvenile Cendrick, Daniel New Hire Chumley, Keith Promotion Leach, Tara Promotion Wood. J G Promotion S.O. Jail Arismendez, Carley New Hire Approved in Commissioners' Court: Se to 2014 County Judge's or Commissioner's Signature: (This Copy to be attached to minutes) Vol. 208 Pg. /J /