The URL can be used to link to this page

Home My WebLink About2014-04-15 10:00AM REGULAR MEETING01 BRAZOS COUNTY BRYAN,TEXAS NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON APRIL 15, 2014 AT 10:00 AM IN THE COMMISSIONERS COURTROOM OF THE COUNTY ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVE., SUITE 106, BRYAN, TX 77803 8 I I !.I-2I 1. Invocation and Pledge of Allegiance - U.S. and Texas Flag - Chaplain G.H. Jones and Commissioner Cauley. 2. Call for Citizen input and /or concerns. Consider and take action on agenda items 3 - 22: 3. Proclamation 14-019 recognizing the members of The Crestview Volunteers on their 50th Anniversai 4. Proclamation 14-020 proclaiming April 2014 as Confederate History and Heritage Month 5. Consider and take action on the Application of Maldonado's Auto Salvage. 6. Authorize the County Judge to sign the updated Basic Emergency Management Plan 7. Request from the Sheriff Administration for the following reclassifications effective Apri • a. Delete Animal Control Tech Class Code 1432 Position 1 Group 15 Step 6 Class Code 026 • b. Delete Cell Phone Allowance for Animal Control Tech Class Code 1432 Position 1, Pay Code 330 • c Create Animal Control Deputy Class Code 1440 Position 2 Group 17 Step 2, Pav Code 026 • d Create Cell Phone Allowance for Animal Control Deputy. Class Code 1440 Position 2. Pav Code 330 • e Delete Animal Control Tech Class Code 1432 Position 2. Group 15 Step 4, Pay Code 026 Vol.-201 Pg. - • f. Delete Cell Phone Allowance for Animal Control Tech Class Code 1432 Step 2, Pay Code 330 • g. Create Animal Control Deputy Class Code 1440 Step 3, Group 17 Step 2, Pay Code 026 • h. Create Cell Phone Allowance for Animal Control Deputy Class Code 1440 Step 3, Pay Code 330 • i Decrease Animal Control Deputy Class Code 1440 Position 1, Group 21 Step 4 to Group 17 Step 12, Pay Code 026 Request approval from the Budget Office for the creation of Medical Director. 9 Approval of the following iob descriptions: • a. Medical Director /Supervising Physician (Class Code 280 Position 1) • b. Temp. Correctional Health Professional (Class Code 1508 Position 2) for S.O. Jail • c. Animal Control Deputy (Class Code 1440) for S.O. Admin • d. Clerk Temp. (Class Code 1713 Position 1) for District Clerk's Office • e. Temp. Laborer, 1200hrs. (Class Code 2667 Position 3) for Road & Bridge 10. 11. Approval of the County to submit documentation required to satisfy Section 18.F of the Texas Capital Fund (TCF) contract 12 Payment Authorization to Contract Pharmacy Services in the amount of $3.777.30 for stock medicines in the Brazos County Detention Center; invoice exceeded amount of PO. 13. Agreement with Robert W. Grant ED.D. for Law Enforcement Psychological Services for new hires. 14. Consider and take action on an Electronic Filing Agreement with Tyler Technologies. 15. Consider and take action on the Wickson Creek SUD utility permit to construct road bore under Oak 16. Tax Refund Applications for the following. • a. Frank & Lois Harrington- overpayment- $20.00 • b. Kurten Royalty Co-overpayment-$99.88 • c. Ann Yager Chapman - overpayment- $690.37 17. Budget Amendments. Budget Amendments FY 13/14 27.1 thru 27.4 18. Approval of change order to capital purchase order #14000397 to BRW Architects in the amount of $52.861.20 for tax office architect fees. 19. Personnel Change of Status. Personnel Action Forms 20. Payment of Claims. 21. Convene into Executive Session pursuant to Section 551.087 to discuss or deliberate economic development negotiations. Vol. 201 Pg. 22. Consider and possible action on the Executive Session. 23. Acknowledgement of the City of Bryan and Brazos County Economic Development Foundation, Inc Independent Auditors Report and Financial Statements for the Year ended September 30, 2013. 24. Sheriffs report on inmate population. 25. Announcement of interest items and possible future agenda topics. 26. Call for Citizen input and /or concerns. 27. Adjourn. Vol. 201 Pg. PUBLIC COMMENTS Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four minutes per person. Persons are invited to submit comments in wrhing on the agenda items and/or attend and make comment at the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional Court, with both judicial and legislative pavers, created under Article V, Section 1 and Section 18 of the Texas Constitution. As a Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in attendance at any Regular, Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to, and/or addressing the Court, in participating in public discussions before the Court; and in all actions in the presence of the Court. Those members of the public who are inappmpdately attired and /or who do not conduct themselves in an orderly and appropriate manner will be ordered to leave the meeting. Refusal to abide by the Courts Order and/or continued disruption of the meeting may result in a Contempt of Court Citation. It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or group. Neither is it the intention of the Court to allow a member (or members) of the public to insult the honesty and/or integrity of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively. Accordingly, profane, insulting or threatening language directed toward the Court and /or any person in the Court's presence and/or racial, ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following sanctions: 1. cancellation of a speakers time; 2. removal from the Commissioners Court; 3. a Contempt Citation; and/or 4. such other and /or criminal sanctions as may be authorized under the Constitution, Statutes and Codes of the State of Texas. The County Commissioners Court can deliberate or take action only If a matter has been listed on an agenda property posted prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However, responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County Judge and/or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite existing policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act ? 551.042. INVOCATION Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Court The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave., Suite 106, Bryan, TX 77803 is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two working days before the meeting. To make arrangements, please call (979) 361.4102. Vol. 201 Pg. 4th BRAZOS COUNTY BRYANJEXAS NKRy April 15, 2014 BRAZOS COUNTY COMMISSIONERS COURT REGULAR MEETING L. Signature Page.0 L`. File Stamped Agenda.0 V- Sign in sheeLpdf A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Administration Building, 200 South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday, April 15, 2014 with the following members of the Court present: Duane Peters, County Judge, Presiding; Lloyd Wassermann, Commissioner of Precinct 1; Sammy Catalena, Commissioner of Precinct 2; Kenny Mallard, Commissioner of Precinct 3; Irma Cauley, Commissioner of Precinct 4; Karen McQueen, County Clerk. The attached sheets contain the names of the citizens and officials that were in attendance. Invocation and Pledge of Allegiance - U.S. and Texas Flag - Chaplain G.H. Jones and Commissioner Cauley. 2. Call for Citizen input and /or concerns. There was no citizen's input. Consider and take action on agenda items 3 - 22: Vol. 201 Pg. 3. Proclamation 14 -019 recognizing the members of The Crestview Volunteers on their 50th Anniversary for providing fifty years of continuous special services and activities for the residents of The Crestview Retirement Community. E Item 3.0 The Commissioners Court approved Proclamation #04 -020 recognizing the special services and activities provided by the Crestview Volunteers to the residents of the Crestview Home for older people. Brazos County joins with the cities of Bryan and College Station in proclaiming special recognition to the members of the Crestview Volunteers on their 50th Anniversary for providing 50 years o continuous special services and activities for the residents of the Crestview Retirement. Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard , Peters , Wassermann . 4. Proclamation 14 -020 proclaiming April 2014 as Confederate History and Heritage Month. ES Item 4.odf The County Judge read aloud a Proclamation designating the month of April as "Confederate History and Heritage Month ". The Court encourages all residents to increase their knowledge of the history of Brazos County and the State of Texas and particularly of the role played by Confederate Veterans of all races and ethnic backgrounds in the history of our state and nation. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters, Wassermann . 5. Consider and take action on the Application of Maldonado's Auto Salvage. Item 5.pd A copy of the Order is attached. Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard, Peters, Wassermann . 6. Authorize the County Judge to sign the updated Basic Emergency Management Plan. IL Item 6.pd The Court approved as submitted and authorized the County Judge to sign the updated Basic Emergency Management Plan for Brazos County, Texas A &M University and the Cities of Bryan, College Station, Kurten and Wixon Valley. A copy is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters, Wassermann. 7. Request from the Sheriff Administration for the following reclassifications effective April 26, 2014. These changes will increase the Sheriff Administration's FY 14 Budget in the amount of $899.00 for the remainder of this fiscal year. M. Item TO • a. Delete Animal Control Tech, Class Code 1432 Position 1, Group 15 Step 6 Class Code 026 • b. Delete Cell Phone Allowance for Animal Control Tech, Class Code 1432 Vol. 201 Pg. 4 Position 1, Pay Code 330 • c. Create Animal Control Deputy, Class Code 1440 Position 2, Group 17 Step 2, Pay Code 026 • d. Create Cell Phone Allowance for Animal Control Deputy, Class Code 1440 Position 2, Pay Code 330 • e. Delete Animal Control Tech, Class Code 1432 Position 2, Group 15 Step 4, Pay Code 026 • f. Delete Cell Phone Allowance for Animal Control Tech, Class Code 1432 Step 2, Pay Code 330 • g. Create Animal Control Deputy, Class Code 1440 Step 3, Group 17 Step 2, Pay Code 026 • h. Create Cell Phone Allowance for Animal Control Deputy, Class Code 1440 Step 3, Pay Code 330 • i. Decrease Animal Control Deputy, Class Code 1440 Position 1, Group 21 Step 4 to Group 17 Step 12, Pay Code 026 Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters, Wassermann . 8. Request approval from the Budget Office for the creation of Medical Director, M Item 8.odf . Create Medical Director, Class Code 0280 Position 1, Group N/A Step N /A, Pay Code 012, Biweekly Rate $4,597.7011. This amount includes total salary and related benefits; actual compensation will be dependent on qualifications. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters, Wassermann. 9. Approval of the following job descriptions: E Item 9.1)d • a. Medical Director /Supervising Physician (Class Code 280 Position 1) • b. Temp. Correctional Health Professional (Class Code 1508 Position 2) for S.O. Jail • c. Animal Control Deputy (Class Code 1440) for S.O. Admin • d. Clerk Temp. (Class Code 1713 Position 1) for District Clerk's Office • e. Temp. Laborer, 1200 hrs. (Class Code 2667 Position 3) for Road & Bridge Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters , Wassermann . 10. Request from Dusty Tittle, County Extension Agent, for variance of the county's travel policy regarding the maximum hotel rate of $85 for travel with no host hotel. He will be traveling to the Houston Livestock Show. Best rate available was $99. Qe Item 10.0 Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters, Wassermann . 11. Approval of the County to submit documentation required to satisfy Section 18.F of the Texas Capital Fund (TCF) contract. L4 Item 11.odf Vol. 201 Pg. 411"7 Motion: Approve, Moved by Commissioner Kenny Mallard, Seconded by County Judge Duane Peters. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann. 12. Payment Authorization to Contract Pharmacy Services in the amount of $3,777.30 for stock medicines in the Brazos County Detention Center; invoice exceeded amount of PO. Item 12.odf Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann. 13. Agreement with Robert W. Grant, ED.D. for Law Enforcement Psychological Services for new hires. E Item 13.0 f The cost to Brazos County is $85 per employee evaluation. A copy of the Agreement is attached. Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters, Wassermann . 14. Consider and take action on an Electronic Filing Agreement with Tyler Technologies. at Item 14.odf A copy of the Agreement is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann. 15. Consider and take action on the Wickson Creek SUD utility permit to construct road bore under Oak Lake Road. This project will provide water service to customer at address #11459. Site is located in Precinct 2. E Item 15.0 f Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard, Peters, Wassermann . 16. Tax Refund Applications for the following: n Item 16.odf • a. Frank & Lois Harrington- overpayment - $20.00 • b. Kurten Royalty Co.-overpayment-$99.88 • c. Ann Yager Chapman- overpayment - $690.37 Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by County Judge Duane Peters. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann. 17. Budget Amendments. Vol. 201 Pg. �{� Budget Amendments FY 13/14 27.1 thru 27.4 E Item 17.odf 27.1 Transfer funds from Courthouse renovation to Tax Office Building 27.2 Reallocate funds for District Attorney 27.3 Reallocate fundsfor Information Technology Department 27.4 Reallocate funds for Jury Services Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters, Wassermann . 18. Approval of change order to capital purchase order #14000397 to BRW Architects in the amount of $52,861.20 for tax office architect fees. 6,: Item 18.odf Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters , Wassermann . 19. Personnel Change of Status. Personnel Action Forms Item 19.odf A copy of the Personnel Change of Status requests is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 5-0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann. 20. Payment of Claims. L: Claims SheeLod( G BILL LIST 04.15.14.1)df 7120375 through 7120603 Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard , Peters , Wassermann . 21. Convene into Executive Session pursuant to Section 551.087 to discuss or deliberate economic development negotiations. At this point, the County Judge announced the Court would consider items 23 through 26 then return to convene into Executive Session. Having considered the previously noted agenda items, at 10:21 a.m. the County Judge closed the meeting to the public and asked the following individuals to stay for the session: Candy Gallego, Executive Assistant Bill Ballard, Civil Counsel Kendra Suhling, Civil Counsel Katie Conner, Auditor Irene Jett, Budget Officer Vol. 201 Pg. 4`7 22. Consider and possible action on the Executive Session. At 11:05 a.m. the County Judge announced the meeting open to the public and announced that no action would be taken on the Closed Executive Session. 23. Acknowledgement of the City of Bryan and Brazos County Economic Development Foundation, Inc Independent Auditor's Report and Financial Statements for the year ended September 30, 2013. The Court acknowledged receipt of this independent auditor's report and financial statement for the year ended September 30, 2013. 24. Sheriff's report on inmate population. Wayne Dicky, Jail Administrator stated there were 607 inmates in jail, 36 have electronic monitors and 6 are pending for monitors. 25. Announcement of interest items and possible future agenda topics. There were no announcements. 26. Call for Citizen input and/or concerns. There was no citizen's input. 27. Adjourn. ` Vo 201 Pg.s l. The foregoing minutes of the Commissioners Court meeting held April 15, 2014 have been examined and are approved in open Court this day of M2014, in Bryan, Brazos County, Texas. Duane Peters Lloyd Wassermarm County Judge Commissioner, Precinct 1 ab olit/ Irma Cauley Commissioner, Precinct 4 Attest: a112�� Kenny Mallard Commissioner, Precinct 3 Karen McQueen County Clerk Vol. 201 Pg. 5/ BRAZOS COUNTY COMMISSIONER'S COURT r-,DAY OF , 20 t Z61 AM Name Organization (PLEASE PRINT) Pg I of?' i 1 • VV �� S� ✓ Vol. 201 Pg. 5� Pg 7/ of Z BRAZOS COUNTY COMMISSIONER'S COURT DAY OF , 20V O C� AM /1 Name (PLEASE PRINT) Organization (PLEASE PRINT) �a Vol. 201 Pg. J5r2 3 Proclamation WHEREAS, in 1964, a group of ladies in the Bryan - College Station area, representing different Christian denominations, organized The Crestview Volunteers; and WHEREAS, their purpose was to provide special services and activities to enrich the lives of the residents of the Crestview Home for Older People, opened by the Texas Conference of the Methodist Church; and WHEREAS, The Crestview Volunteers, now fifty years later and including more than one hundred members, continue to assist residents at what is now named The Crestview Retirement Center, a part of The Methodist Retirement Communities System; and WHEREAS, The Crestview Volunteers activities for residents include Bingo, Birthday Parties, Birthday Remembrances, Kaffee- Klatsch, Gifts to New Residents, Easter and Christmas Remembrances, and special "one -on -one' visits between volunteers and residents through the Special Friends Committee; and WHEREAS, The Crestview Volunteers organization is self - supporting with funds coming from dues, fund- raising events, donations, and proceeds from The Jane Lee Gift Shop, opened in 1989 and named in memory of Jane Lee, a charter member; and WHEREAS, The Crestview Volunteers, after fifty years, keep in mind their original goal. As they become aware of a need, they make arrangements to meet the need in order to provide the Crestview residents with a "better place to live," a "home away from home." NOW, THEREFORE, I Duane Peters, Brazos County Judge, and I, Jason P. Bienski, Mayor of the City of Bryan, Texas and I, Nancy Berry, Mayor of the City of College Station, Texas do hereby proclaim special recognition to the members of The Crestview Volunteers on their 50th Anniversary for providing fifty years of continuous special services and activities for the residents of The Crestview Retirement Community. CITY OF BRYAN CITY OF COLLEGE STATION Peters, County Judge Jason P. Bienski, Mayor Nancy Berry, Mayor Proclaimed this 26t" day of April, 2014. Vol. 201 Pg. _� Proclamation Confederate History and Heritage Month WHEREAS April is the month in which the Confederate States of America began and ended a four year struggle known as the War Between the States and 2014 marks the 153rd anniversary of the beginning of the conflict; and WHEREAS The State of Texas having had declared itself to be a free and independent state subsequently joined the Confederate States of America from 1861 until 1865 contributing over 115,000 soldiers and sailors to the service of the Confederate States of America; and WHEREAS Texas and Brazos County are a collection of many cultures of diverse backgrounds united by a common history whose sons engaged in honorable and distinguished service for Texas and the Confederate States of America; and WHEREAS Upon the conclusion of the war, many of these same citizen soldiers again became citizens who worked tirelessly to reunite and rebuild this county, and forge reconciliation; and WHEREAS Our recognition of Confederate history also recognized that slavery was one of the causes of the war, was ended by the war and hereby condemned; and WHEREAS We honor our past, draw courage, strength and wisdom from it in hopes of understanding who and what we are as we move forward into the future together; and WHEREAS The Sul Ross Camp # 1457 of the Sons of Confederate Veterans and the Texas Division of Sons of Confederate Veterans are historical, patriotic and non - political organizations dedicated to ensuring that the true history of the 1861 -1865 period is preserved; and WHEREAS Confederate Memorial Day, April 260' has been celebrated in Brazos County for over 100 years to honor those devoted men and women who died for Texas, and to give thanks for their unselfish sacrifice so that future generations might live free and prosper. NOW, THEREFORE we, the Brazos County Commissioners Court, do hereby proclaim that April 2014 is "Confederate History and Heritage Month" in Brazos County, Texas, and encourage all residents to increase their knowledge of the history of Brazos County and the State of Texas, and particularly of the role played by Confederate Veterans of all races and ethnic backgrounds in the history of our state and nation. PROCLA/MED this L' day of enj 2014. �.l Duane Peters County Judge r Lloyd C sioneWassermann Precinct I Commission 1 enny Mt rd d Prec 3 �Zezg�� Preci Precinct 4 � 14 -020 Vol. 201 Pg. S_5� 5 ORDER NO. 14 -005 AN ORDER OF THE BRAZOS COUNTY COMMISSIONERS COURT, PURSUANT TO TEXAS TRANSPORTATION CODE CHAPTER 396 AND ITS ORDER ESTABLISHING RULES FOR JUNKYARDS, AUTOMOTIVE WRECKING AND SALVAGE YARDS, CONSIDERING THE APPLICATION OF MALDONADO'S AUTO SALVAGE. WHEREAS, Brazos County, Texas ( "County ") is a county of the State of Texas, having been duly created and organized under the constitution and laws of Texas, and further, the Brazos County Commissioners Court ( "Commissioners Court ") is the governing body of said County; and, WHEREAS, pursuant to the Texas Transportation Code Chapter 396, and other authority, the County Commissioners, on March 12, 2013, established rules for junkyards, automotive wrecking, and salvage yards ( "Rules "); and, WHEREAS, on February 25, 2014, Brazos County received an application for junkyards, automotive wrecking and salvage yards license from Maldonado's Auto Salvage; and, WHEREAS, on April 7, 2014, after proper notice, the Commissioners Court conducted a Public Hearing as required by Article 6, Section A of the Rules; and, WHEREAS, not more than sixty (60) days have passed following the public hearing required by the Rules; and, WHEREAS, the Commissioners Coui hearing, administrative, and procedural matters completed regarding the Application; finds and determines that all public notice, required by law have been timely initiated and NOW, THEREFORE, BE IT RESOLVED AND ORDERED by the Brazos County Commissioners Court, for and in behalf of said County and in the public interest, as follows: =GRANTED IT /LICENSE APPLIED FOR BY rV1 AI. DON IiUO'S 0 Sp WACiG 15 DENIED The Commissioners Court denies the approval of the license/permit of Maldonado's Salvage Yard for the following reason(s): the location of the proposed yard would be detrimental to the public health, safety, or welfare; Vol. 201 Pg. —5- the location of the proposed yard would create a hazard to the environment; the location of the nearest boundary of the proposed yard would be within one thousand (1,000) feet of the nearest property line of property on which there is a church, a school, a park, a hospital, a nursing home, or a residence (single - family home, duplex, apartment, townhouse, or mobile home), or the nearest boundary of a residential subdivision for which County has approved a survey's plat; the location of the proposed yard surrounding development; would be, incompatible with the the location of the proposed yard would be detrimental to the economic welfare of Brazos County; the location of the proposed yard would be within one thousand five hundred (1,500) feet of a lake, river, tributary or pond; the location of the proposed yard would be within the one hundred (100)yearflood plain; the applicant has not complied with Article 5 of these rules. This order was considered, ordered, approved, and enacted at a public meeting of the Commissioners Court held in compliance with the Texas Open Meetings Act. CONSIDERED, ORDERED, APPROVED, AND ENACTED on the day of jVr(L 2014. SIGNED on ComAiissioner Lloyd Wassermann Precinct 1 Commissione enny Mall Precinct 3 ATTEST: Karen McQueen, County Clerk Commis Precinct 2 JJ tr. Vol. 201 Pg. 7 EMERGENCY MANAGEMENT PLAN FOR BRAZOS COUNTY, TEXAS A &M UNIVERSITY AND THE CITIES OF BRYAN, COLLEGE STATION, KURTEN AND WIXON VALLEY Ver 2 G 05105 APRIL 2014 Vol. 201 Pg. -SJ` APPROVAL & IMPLEMENTATION The Brazos County Interjurisdictional Emergency Management Plan This emergency management plan is hereby approved. This plan is effective immediately and supersedes all previous editions. County Judge, Brazos County Mayor, City of Bryan Mayor, City of College Station Mayor, City of Kurten Mayor, City of Wixon Valley V.P for Facilities, Texas A &M University Ver 2.0 05/05 BP -i Vol. 201 Pg. Date Date Date Date Date Date RECORD OF CHANGES Basic Plan Date Change # of Change Change Entered By Date Entered Ver 2.0 BP -ii 05105 Vol. 201 Pg. TABLE OF CONTENTS BASIC PLAN I. AUTHORITY .......................................................................................... ..............................1 A. Federal ............................................................................................ ............................... 1 B. State ................................................................................................ ............................... 1 C. Local ............................................................................................... ............................... 1 PURPOSE............................................................................................. ..............................2 111. EXPLANATION OF TERMS .................................................................. ..............................2 A. Acronyms ...... .... ... ....... ... ....... .. ...... ......... ........... ............ .... .... ....... ... ............................... 2 B. Definitions ....................................................................................... ............................... 2 IV. SITUATION AND ASSUMPTIONS ........................................................ ..............................5 A. Situation ................................................................:... i..:.................. ............................... 5 B. Assumptions .................................................................................... ............................... 6 V. CONCEPT OF OPERATIONS., ........................................................................................... 6 A. Objectives ....................................................................................... ............................... 6 B. General ........................................................................................... ............................... 6 C. Operational Guidance ..................................................................... ............................... 8 D. Incident Command System (ICS) .................................................... ............................... 9 E. ICS - EOC Interface ......................................................................... ............................... 9 F. State, Federal & Other Assistance ................................................... .............................10 G. Emergency Authorities ..................................................................... .............................11 H. Actions by Phases of Emergency Management ................................ .............................12 VI. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES ......... .............................13 A. Organization ..................................................................................... .............................13 B. Assignment of Responsibilities ......................................................... .............................14 VII. DIRECTION AND CONTROL ................................................................ .............................25 A. General ............................................................................................ .............................25 B. Emergency Facilities ........................................................................ .............................25 C. Line of Succession ........................................................................... .............................26 VIII. READINESS LEVELS ..................:....................................................... .............................27 IX. ADMINISTRATION AND SUPPORT .................................................... .............................29 A. Agreements and Contracts ............................................................... .............................29 B. Reports..........:.. ................................................................................ .............................30 2. Preservation of Records ................................................................... .............................31 D. Training ............................................................................................ .............................31 E. Consumer Protection ........................................................................ .............................31 F. Post - Incident and Exercise Review .................................................. .............................32 Ver 2.0 BP -iii 06105 Vol. 201 Pg. 6/ X. PLAN DEVELOPMENT AND MAINTENANCE .................................... .............................32 A. Plan Development .......................................................................... .............................32 B. Distribution of Planning Documents .................................................. .............................32 C. Review ............................................................................................. .............................32 D. Update .............................................................................................. .............................32 ATTACHMENTS ATTACHMENT 1: Distribution List ........................................................... ............................1 -1 ATTACHMENT 2: References ................................................................... ............................2 -1 ATTACHMENT 3: Organization for Emergency Management ................ ............................3 -1 ATTACHMENT 4: Emergency Management Functional Responsibilities ..........................4 -1 ATTACHMENT 5: Annex Assignments .................................................... ............................5 -1 ATTACHMENT 6: Summary of Agreements & Contracts ....................... ............................6 -1 ATTACHMENT 7: National Incident Management System Summary .... ............................7 -1 ANNEXES (distributed under separate cover) AnnexA — Warning ................................................................................. ............................... A -1 Annex B — Communications .................................................................... ............................... B -1 Annex C — Shelter & Mass Care ............................................................. ............................... C -1 Annex D — Radiological Protection .......................................................... ............................... D-1 Annex E — Evacuation ............................................................................. ............................... E -1 AnnexF — Firefighting ............................... ............................................................................. F -1 Annex G — Law Enforcement .................................................................. ............................... G -1 Annex H — Health & Medical Services .................................. :................................................. H -1 Annex I — Public Information .................................................................. ............................... 1 -1 AnnexJ — Recovery ................................................................................ ............................... J-1 Annex K - Public Works & Engineering .................................................. ............................... K -1 Annex L — Energy & Utilities .................................:.........::....................... ............................... L -1 Annex M — Resource Management ......................................................... ............................... M -1 Annex N — Direction & Control ................................................::.............. ............................... N -1 Annex O — Human Services .................................................................... ............................... 0-1 AnnexP — Hazard Mitigation ................................................................... ............................... P -1 Annex Q — Hazardous Materials & Oil Spill Response ............................ ............................... Q -1 Annex R — Search & Rescue ................................................................... ............................... R -1 Annex S — Transportation ....................................................................... ............................... S -1 Annex T — Donations Management .......................:................................: ............................... T -1 AnnexU — Legal ..................................................................................... ............................... U -1 Annex V - Terrorist Incident Response ................................................... :.............................. V -1 Ver 2.0 BP -iv 05/05 Vol. 201 Pg. 6 BASIC PLAN I. AUTHORITY A. Federal 1. Robert T. Stafford Disaster Relief & Emergency Assistance Act, (as amended), 42 U.S.C. 5121 2. Emergency Planning and Community Right -to -Know Act, 42 USC Chapter 116 3. Emergency Management and Assistance, 44 CFR 4. Hazardous Waste Operations & Emergency Response, 29 CFR 1910.120 5. Homeland Security Act of 2002 6. Homeland Security Presidential Directive. HSPD -5, Management of Domestic Incidents 7. Homeland Security Presidential Directive, HSPD -3, Homeland Security Advisory System 8. National Incident Management System 9. National Response Plan 10. National Strategy for Homeland Security, July 2002 11. Nuclear /Radiological Incident Annex of the National Response Plan 12. Presidential Policy Directive 8: National Preparedness B, State 1. Government Code, Chapter 418 (Emergency Management) 2. Government Code, Chapter 421 (Homeland Security) 3. Government Code, Chapter 433 (State of Emergency) 4. Government Code, Chapter 791 (Inter -local Cooperation Contracts) 5. Health & Safety Code, Chapter 778 (Emergency Management Assistance Compact) 6. Executive Order of the Governor Relating to Emergency Management 7. Executive Order of the Governor Relating to the National Incident Management System 8. Administrative Code, Title 37, Part 1, Chapter 7 (Division of Emergency Management) 9. The Texas Homeland Security Strategic Plan, Parts I and II, December 15, 2003 10. The Texas Homeland Security Strategic Plan, Part III, February 2004 C. Local 1 College Station City Ordinance # 3180, dated May 18, 2009. 2. Bryan City Ordinance # 621, dated August 11, 1986. 3. Wixon Valley City Ordinance # 108, dated August 7, 1967. 4. Kurten City Ordinance #11, dated March 27, 2003 5. Brazos County Commissioner's Court Order dated October 8, 1984. 6. Interjurisdictional Joint Resolution # 9- 25- 97 -6 -b among the County of Brazos and the Cities of College Station, Bryan, Kurten and Wixon Valley dated August 15, 1997, and September 16, 2003. 7. Inter -local Agreements & Contracts. See the summary in Attachment 6. Ver 2.0 BP -1 05 /05 Vol. 201 Pg. � Y II. PURPOSE This Basic Plan outlines our approach to emergency operations, and is applicable to the County and Cities. It provides general guidance for emergency management activities and an overview of our methods of mitigation, preparedness, response, and recovery. The plan describes our emergency response organization and assigns responsibilities for various emergency tasks. This plan is intended to provide a framework for more speck functional annexes that describe in more detail who does what, when, and how. This plan applies to all local officials, departments, and agencies. The primary audience for the document includes our chief elected official(s), other elected officials and university administrators, the emergency management staff, department and agency heads and their senior staff members, leaders of local volunteer organizations that support emergency operations, and others who may participate in our mitigation, preparedness, response, and recovery efforts. III. EXPLANATION OF TERMS A. Acronyms AAR After Action Report ARC American Red Cross CFR Code of Federal Regulations DDC Disaster District Committee DHS Department of Homeland Security EMC Emergency Management Coordinator EOC Emergency Operations or Operating Center FBI Federal Bureau of Investigation FEMA Federal Emergency Management Agency Hazmat Hazardous Material HSPD -5 Homeland Security Presidential Directive 5 ICP Incident Command Post ICS Incident Command System IP Improvement Plan JFO Joint Field Office JIC Joint Information Center JIS Joint Information System NIMS National Incident Management System NRF National Response Framework OSHA Occupational Safety & Health Administration PIO Public Information Officer SOGs Standard Operating Guidelines SOPS Standard Operating Procedures SOC State Operations Center TRRN Texas Regional Response Network TSA The Salvation Army B. Definitions Area Command (Unified Area Command). An organization established (1) to oversee the management of multiple incidents that are each being managed by an ICS Ver 2.0 BP -2 05105 Vol. 201 Pg. � I/ organization or (2) to oversee the management of large or multiple incidents to which several Incident Management Teams have been assigned. Sets overall strategy and priorities, allocates critical resources according to priorities, ensures that incidents are properly managed, and ensures that objectives are met and strategies followed. Area Command becomes Unified Area Command when incidents are multijurisdictional. 2. Disaster District. Disaster Districts are regional state emergency management organizations mandated by the Executive Order of the Governor relating to Emergency Management whose boundaries parallel those of Highway Patrol Districts and Sub - Districts of the Texas Department of Public Safety. 3. Disaster District Committee. The DDC consists of a Chairperson (the local Highway Patrol captain or command lieutenant), and agency representatives that mirror the membership of the State Emergency Management Council. The DDC Chairperson, supported by committee members, is responsible for identifying, coordinating the use of, committing, and directing state resources within the district to respond to emergencies. 4. Emergency Operations Center. Specially equipped facilities from which government officials exercise direction and control and coordinate necessary resources in an emergency situation. 5. Public Information. Information that is disseminated to the public via the news media before, during, and /or after an emergency or disaster. 6. Emergency Situations. As used in this plan, this term is intended to describe a range of occurrences, from a minor incident to a catastrophic disaster. It includes the following: a. Incident. An incident is a situation that is limited in scope and potential effects. Characteristics of an incident include: 1) Involves a limited area and /or limited population. 2) Evacuation or in -place sheltering is typically limited to the immediate area of the incident. 3) Warning and public instructions are provided in the immediate area, not community -wide. 4) One or two local response agencies or departments acting under an incident commander normally handle incidents. Requests for resource support are normally handled through agency and /or departmental channels. 5) May require limited external assistance from other local response agencies or contractors. 6) For the purposes of the NRF, incidents include the full range of occurrences that require an emergency response to protect life or property. b. Emergency. An emergency is a situation that is larger in scope and more severe in terms of actual or potential effects than an incident. Characteristics include: 1) Involves a large area, significant population, or important facilities. 2) May require implementation of large -scale evacuation or in -place sheltering and implementation of temporary shelter and mass care operations. 3) May require community -wide warning and public instructions. Ver 2.0 BP -3 05/05 Vol. 201 Pg. �S 4) Requires a sizable multi- agency response operating under an incident commander. 5) May require some external assistance from other local response agencies, contractors, and limited assistance from state or federal agencies. 6) The EOC will be activated to provide general guidance and direction, coordinate external support, and provide resource support for the incident. 7) For the purposes of the NRF, an emergency (as defined by the Stafford Act) is ,.any occasion or instance for which, in the determination of the President, Federal assistance is needed to supplement State and local efforts and capabilities to save lives and to protect property and public health and safety, or to lessen or avert the threat of catastrophe in any part of the United States." c. Disaster. A disaster involves the occurrence or threat of significant casualties and/or widespread property damage that is beyond the capability of the local government to handle with its organic resources. Characteristics include: 1) Involves a large area, a sizable population, and/or important facilities. 2) May require implementation of large -scale evacuation or in -place sheltering and implementation of temporary shelter and mass care operations. 3) Requires community -wide warning and public instructions. 4) Requires a response by all local response agencies operating under one or more incident commanders. 5) Requires significant external assistance from other local response agencies, contractors, and extensive state or federal assistance. 6) The EOC will be activated to provide general guidance and direction, provide emergency information to the public, coordinate state and federal support, and coordinate resource support for emergency operations. 7) For the purposes of the NRF, a major disaster (as defined by the Stafford Act) is any catastrophe, regardless of the cause, which in the determination of the President causes damage of sufficient severity and magnitude to warrant major disaster federal assistance. d. Catastrophic Incident. For the purposes of the NRF, this term is used to describe any natural or manmade occurrence that results in extraordinary levels of mass casualties. property damage, or disruptions that severely affect the population, infrastructure, environment, economy, national morale, and/or government functions. An occurrence of this magnitude would result in sustained national impacts over prolonged periods of time, and would immediately overwhelm local and state capabilities. All catastrophic incidents are Incidents of National Significance. Hazard Analysis. A document, published separately from this plan that identifies the local hazards that have caused or possess the potential to adversely affect public health and safety, public or private property, or the environment. B. Hazardous Material (Hazmat). A substance in a quantity or form posing an unreasonable risk to health, safety, and /or property when manufactured, stored, or transported. The substance, by its nature, containment, and reactivity, has the capability for inflicting harm during an accidental occurrence. Is toxic, corrosive, flammable, reactive, an irritant, or a strong sensitizer, and poses a threat to health and the environment when improperly managed (Includes toxic substances. certain Ver 2.0 BP -4 05105 Vol. 201 Pg. e � infectious agents, radiological materials, and other related materials such as oil, used oil, petroleum products, and industrial solid waste substances). 9. Incident of National Significance. An actual or potential high - impact event that requires a coordinated and effective response by and appropriate combination of federal, state, local, tribal, nongovernmental, and /or private sector entities in order to save lives and minimize damage, and provide the basis for long -term communication recovery and mitigation activities. 10. Inter -local agreements. Arrangements between governments and/or organizations, either public or private, for reciprocal aid and assistance during emergency situations where the resources of a single jurisdiction or organization are insufficient or inappropriate for the tasks that must be performed to control the situation. Commonly referred to as mutual aid agreements. 11. Stafford Act. The Robert T. Stafford Disaster Relief and Emergency Assistance Act authorizes federal agencies to undertake special measures designed to assist the efforts of states in expediting the rendering of aid, assistance, emergency services, and reconstruction and rehabilitation of areas devastated by disaster. 12. Standard Operating Guidelines. Approved methods for accomplishing a task or set of tasks. SOGs are typically prepared at the department or agency level. IV. SITUATION AND ASSUMPTIONS A. Situation Brazos County is exposed to many hazards, all of which have the potential for disrupting the community, causing casualties, and damaging or destroying public or private property. A summary of our major hazards is provided in Figure 1. More detailed information is provided in our Hazard Analysis, published separately. Figure 1 HAZARD SUMMARY Ver 2.0 BP -5 05/05 Vol. 201 Pg. �% Likelihood of Occurrence` Estimated Impact on Public Health b Safety Estimated Impact on Property Hazard T See below Limited Moderate Major Limited Moderate Major Natural Drought LIKELY MODERATE MODERATE Earthquake UNLIKELY LIMITED LIMITED Flash Flooding LIKELY MODERATE MODERATE Flooding river LIKELY MODERATE MODERATE Hurricane OCCASIONAL LIMITED LIMITED Subsidence UNLIKELY LIMITED LIMITED Tomado LIKELY MAJOR MAJOR Wildfire LIKELY MODERATE MODERATE Winter Storm LIKELY MODERATE MODERATE Technological Dam Failure OCCASIONAL MODERATE MODERATE Ver 2.0 BP -5 05/05 Vol. 201 Pg. �% Enef /Fuel Shortage OCCASIONAL MODERATE LIMITED HazmattOil Spill fixed site OCCASIONAL MODERATE MODERATE Hazmat/Oil Spill (transport) LIKELY MODERATE MODERATE Major Structural Fire HIGHLY LIKELY MODERATE MAJOR Nuclear Facility Incident UNLIKELY MODERATE MODERATE Water System Failure OCCASIONAL MODERATE MODERATE Electrical System Failure LIKELY MODERATE MODERATE Security Civil Disorder UNLIKELY MODERATE MODERATE Enemy Military Attack UNLIKELY I MAJOR MAJOR Terrorism UNLIKELY MAJOR MAJOR Likelihood of Occurrence: Unlikely, Occasional, Likely, or Highly Likely B. Assumptions 1. Brazos County will continue to be exposed to and subject to the impact of the hazards described above and as well as lesser hazards and others that may develop in the future. 2. It is possible for a major disaster to occur at any time and at any place. In many cases, dissemination of warning to the public and implementation of increased readiness measures may be possible. However, some emergency situations occur with little or no warning. 3. Outside assistance will be available in most emergency situations, affecting our county. Since it takes time to summon external assistance, it is essential for us to be prepared to carry out the initial emergency response on an independent basis. 4. Proper mitigation actions, such as floodplain management and fire inspections and building inspections, can prevent or reduce disaster - related losses. Detailed emergency planning, training of emergency responders and other personnel, and conducting periodic emergency drills and exercises can improve our readiness to deal with emergency situations. V. CONCEPT OF OPERATIONS A. Objectives The objectives of our emergency management program are to protect public health and safety and preserve public and private property. B. General 1. It is our responsibility to protect public health and safety and preserve property from the effects of hazardous events. We have the primary role in identifying and mitigating hazards, preparing for and responding to, and managing the recovery from emergency situations that affect our community. Ver 2.0 BP-6 05/05 Vol. 201 Pg. � 8 2. It is impossible for government to do everything that is required to protect the lives and property of our population. Our citizens have the responsibility to prepare themselves and their families to cope with emergency situations and manage their affairs and property in ways that will aid the government in managing emergencies. We will assist our citizens in carrying out these responsibilities by providing public information and instructions prior to and during emergency situations. 3. Local government is responsible for organizing, training, and equipping local emergency responders and emergency management personnel, providing appropriate emergency facilities, providing suitable warning and communications systems, and for contracting for emergency services. The state and federal governments offer programs that provide some assistance with portions of these responsibilities. 4. To achieve our objectives, we have organized an emergency management program that is both integrated (employs the resources of government, organized volunteer groups, and businesses) and comprehensive (addresses mitigation, preparedness, response, and recovery). This plan is one element of our preparedness activities. 5. This plan is based on an all- hazard approach to emergency planning. It addresses general functions that may need to be performed during any emergency situation and is not a collection of plans for specific types of incidents. For example, Annex A (Warning) addresses techniques that can be used to warn the public during any emergency situation, whatever the cause. 6. Departments and agencies tasked in this plan are expected to develop and keep current standard operating procedures that describe how emergency tasks will be performed. Departments and agencies are charged with ensuring the training and equipment necessary for an appropriate response are in place. 7. This plan is based upon the concept that the emergency functions that must be performed by many departments or agencies generally parallel some of their normal day -to -day functions. To the extent possible, the same personnel and material resources used for day -to -day activities will be employed during emergency situations. Because personnel and equipment resources are limited, some routine functions that do not contribute directly to the emergency may be suspended for the duration of an emergency. The personnel, equipment, and supplies that would normally be required for those functions will be redirected to accomplish emergency tasks. 6. We have adopted the National Incident Management System (NIMS) in accordance with the President's Homeland Security Directive (HSPD) -5. Our adoption of NIMS will provide a consistent approach to the effective management of situations involving natural or man -made disasters, or terrorism. NIMS allows us to integrate our response activities using a set of standardized organizational structures designed to improve interoperabllity between all levels of government, private sector, and nongovernmental organizations. 9. This plan, in accordance with the National Response Framework (NRF), is an integral part of the national effort to prevent, and reduce America's vulnerability to terrorism, major disasters, and other emergencies, minimize the damage and recover from attacks, major disasters, and other emergencies that occur. In the event of an Incident of Ver 2.0 8P -7 05105 Vol. 201 Pg. (� /� National Significance, as defined in HSPl7-5, we will integrate all operations with all levels of government, private sector, and nongovernmental organizations through the use of NRF coordinating structures, processes, and protocols. C. Operational Guidance We will employ the six components of the NIMS in all operations, which will provide a standardized framework that facilitates our operations in all phases of emergency management. Attachment 7 provides further details of the NIMS. 1. Initial Response. Our emergency responders are likely to be the first on the scene of an emergency situation. They will normally take charge and remain in charge of the incident until it is resolved or others who have legal authority to do so assume responsibility. They will seek guidance and direction from our local officials and seek technical assistance from state and federal agencies and industry where appropriate. 2. Implementation of ICS a. The first local emergency responder to arrive at the scene of an emergency situation will implement the incident command system and serve as the incident commander until relieved by a more senior or more qualified individual. The incident commander will establish an incident command post (ICP) and provide an assessment of the situation to local officials, identify response resources required, and direct the on- scene response from the ICP. b. For some types of emergency situations, a specific incident scene may not exist in the initial response phase and the EOC may accomplish initial response actions, such as mobilizing personnel and equipment and issuing precautionary warning to the public. As the potential threat becomes more clearly and a specific impact site (or sites) identified, an incident command post may be established, and direction and control of the response transitioned to the Incident Commander. 3. Source and Use of Resources. a. We will use our own resources, all of which meet the requirements for resource management in accordance with the NIMS, to respond to emergency situations, purchasing supplies and equipment if necessary, and request assistance if our resources are insufficient or inappropriate. §418.102 of the Government Code provides that the county should be the first channel through which a municipality requests assistance when its resources are exceeded. If additional resources are required, we will: 1) Summon those resources available to us pursuant to inter -local agreements. See Attachment 6 to this plan, which summarizes the inter -local agreements and identifies the officials authorized to request those resources. 2) Summon emergency service resources that we have contracted for. See Attachment 6. 3) Request assistance from volunteer groups active in disasters. 4) Request assistance from industry or individuals who have resources needed to deal with the emergency situation. Ver 2.0 BP -8 05/05 Vol. 201 Pg. �� b. When external agencies respond to an emergency situation within our jurisdiction, we expect them to conform to the guidance and direction provided by our incident commander, which will be in accordance with the NIMS. D. Incident Command System (ICS) 1. We intend to employ ICS, an integral part of the NIMS, in managing emergencies. ICS is both a strategy and a set of organizational arrangements for directing and controlling field operations. It is designed to effectively integrate resources from different agencies into a temporary emergency organization at an incident site that can expand and contract with the magnitude of the incident and resources on hand. A summary of ICS is provided in Attachment 7. 2. The incident commander is responsible for carrying out the ICS function of command — managing the incident. The four other major management activities that form the basis of ICS are operations, planning, logistics, and finance /administration. For small -scale incidents, the incident commander and one or two individuals may perform all of these functions. For larger incidents, a number of individuals from different departments or agencies may be assigned to separate staff sections charged with those functions. 3. An incident commander using response resources from one or two departments or agencies can handle the majority of emergency situations. Departments or agencies participating in this type of incident response will normally obtain support through their own department or agency. 4. In emergency situations where other jurisdictions or the state or federal government are providing significant response resources or technical assistance, it is generally desirable to transition from the normal ICS structure to a Unified or Area Command structure. This arrangement helps to ensure that all participating agencies are involved in developing objectives and strategies to deal with the emergency. Attachment 7 provides additional information on Unified and Area Commands. E. ICS - EOC Interface 1. For major emergencies and disasters, the Emergency Operations Center (EOC) will be activated. When the EOC is activated, it is essential to establish a division of responsibilities between the incident command post and the EOC. A general division of responsibilities is outlined below. It is essential that a precise division of responsibilities be determined for specific emergency operations. 2. The incident commander is generally responsible for field operations, including: a. Isolating the scene. b. Directing and controlling the on -scene response to the emergency situation and managing the emergency resources committed there. c. Warning the population in the area of the incident and providing emergency instructions/information to them. Ver 2.0 BP -9 05105 Vol. 201 Pg. X71 d. Determining and implementing protective measures (evacuation or shelter -in- place) for the population in the immediate area of the incident and for emergency responders at the scene. e. Implementing traffic control arrangements in and around the incident scene. f. Requesting additional resources from the EOC. 3. The EOC is generally responsible for: a. Providing resource support for the incident command operations. b. Issuing community -wide warning. c. Issuing instructions and providing information to the general public. d. Organizing and implementing large -scale evacuation. e. Organizing and implementing shelter and mass care arrangements for evacuees. f. Coordinating traffic control for large -scale evacuations. g. Requesting assistance from the State and other external sources. 4. In some large -scale emergencies or disasters, emergency operations with different objectives may be conducted at geographically separated scenes. In such situations, more than one incident command operation may be established. If this situation occurs, a transition to an Area Command or a Unified Area Command is desirable, and the allocation of resources to specific field operations will be coordinated through the EOC. F. State, Federal & Other Assistance 1. State & Federal Assistance a. If local resources are inadequate to deal with an emergency situation, we will request assistance from the State. State assistance furnished to local governments is intended to supplement local resources and not substitute for such resources, including mutual aid resources, equipment purchases or leases, or resources covered by emergency service contracts. As noted previously, cities must request assistance from their county before requesting state assistance. b. Requests for state assistance should be made to the Disaster District Committee (DDC) Chairperson, who is located at the Department of Public Safety District Office in Bryan, TX. See Appendix 3 to Annex M (Resource Management) for a form that can be used to request state assistance. In essence, state emergency assistance to local governments begins at the DDC level and the key person to validate a request for, obtain, and provide that state assistance and support is the DDC Chairperson. A request for state assistance must be made by the chief elected official (the County Judge /Mayor(s)) and may be made by telephone, fax, or teletype. The DDC Chairperson has the authority to utilize all state resources within the district to respond to a request for assistance, with the exception of the National Guard. Use of National Guard resources requires approval of the Governor. c. The Disaster District staff will forward requests for assistance that cannot be satisfied by state resources within the District to the State Operations Center (SOC) in Austin for action, Ver 2.0 BP -10 05105 Vol. 201 Pg. �� 2. Other Assistance a. If resources required to control an emergency situation are not available within the State, the Governor may request assistance from other states pursuant to a number of interstate compacts or from the federal government through the Federal Emergency Management Agency (FEMA). b. For major emergencies and disasters for which a Presidential declaration has been issued, federal agencies may be mobilized to provide assistance to states and local governments. The National Response Framework (NRF) describes the policies, planning assumptions, concept of operations, and responsibilities of designated federal agencies for various response and recovery functions. The NuclearlRadiological Incident Annex of the NRF addresses the federal response to major incidents involving radioactive materials. c. FEMA has the primary responsibility for coordinating federal disaster assistance. No direct federal disaster assistance is authorized prior to a Presidential emergency or disaster declaration, but FEMA has limited authority to stage initial response resources near the disaster site and activate command and control structures prior to a declaration and the Department of Defense has the authority to commit its resources to save lives prior to an emergency or disaster declaration. See Annex J (Recovery) for additional information on the assistance that may be available during disaster recovery. d. The NRF applies to Stafford and non - Stafford Act incidents and is designed to accommodate not only actual incidents, but also the threat of incidents. Therefore, NRF implementation is possible under a greater range of incidents, G. Emergency Authorities 1. Key federal, state, and local legal authorities pertaining to emergency management are listed in Section I of this plan. 2. Texas statutes and the Executive Order of the Governor Relating to Emergency Management provide local government, principally the chief elected official, with a number of powers to control emergency situations. If necessary, we shall use these powers during emergency situations. These powers include: Emergency Declaration. In the event of riot or civic disorder, the County Judge and/or Mayor(s) may request the Governor to issue an emergency declaration for this jurisdiction and take action to control the situation. Use of the emergency declaration is explained in Annex U (Legal). b. Disaster Declaration. When an emergency situation has caused severe damage, injury, or loss of life or it appears likely to do so, the County Judge and /or Mayor(s) may by executive order or proclamation declare a local state of disaster. The County Judge and /or lVayor(s) may subsequently issue orders or proclamations referencing that declaration to invoke certain emergency powers granted the Governor in the Ver 2.0 BP -1 t 05105 Vol. 201 Pg. Texas Disaster Act on an appropriate local scale in order to cope with the disaster. These powers include, 1) Suspending procedural laws and rules to facilitate a timely response. 2) Using all available resources of government and commandeering private property, subject to compensation, to cope with the disaster. 3) Restricting the movement of people and occupancy of premises. 4) Prohibiting the sale or transportation of certain substances. 5) Implementing price controls. A local disaster declaration activates the recovery and rehabilitation aspects of this plan. A local disaster declaration is required to obtain state and federal disaster recovery assistance. See Annex U (Legal) for further information on disaster declarations and procedures for invoking emergency powers. c. Authority for Evacuations. State law provides a County Judge or Mayor with the authority to order the evacuation of all or part of the population from a stricken or threatened area within their respective jurisdictions. H. Actions by Phases of Emergency Management This plan addresses emergency actions that are conducted during all four phases of emergency management. a. Mitigation We will conduct mitigation activities as an integral part of our emergency management program. Mitigation is intended to eliminate hazards, reduce the probability of hazards causing an emergency situation, or lessen the consequences of unavoidable hazards. Mitigation should be a pre- disaster activity, although mitigation may also occur in the aftermath of an emergency situation with the intent of avoiding repetition of the situation. Our mitigation program is outlined in Annex P (Mitigation). b. Preparedness We will conduct preparedness activities to develop the response capabilities needed in the event an emergency. Among the preparedness activities included in our emergency management program are'. 1) Providing emergency equipment and facilities. 2) Emergency planning, including maintaining this plan, its annexes, and appropriate SOGs. 3) Conducting or arranging appropriate training for emergency responders, emergency management personnel, other local officials, and volunteer groups who assist us during emergencies. 4) Conducting periodic drills and exercises to test our plans and training. Ver 2.0 BP -12 05105 Vol. 201 Pg. 17,11 c. Response We will respond to emergency situations effectively and efficiently. The focus of most of this plan and its annexes is on planning for the response to emergencies. Response operations are intended to resolve an emergency situation while minimizing casualties and property damage. Response activities include warning, emergency medical services, firefighting, law enforcement operations, evacuation, shelter and mass care, emergency public information, search and rescue, as well as other associated functions. d. Recovery If a disaster occurs, we will carry out a recovery program that involves both short- term and long -term efforts. Short-term operations seek to restore vital services to the community and provide for the basic needs of the public. Long -term recovery focuses on restoring the community to its normal state. The federal government, pursuant to the Stafford Act, provides the vast majority of disaster recovery assistance. The recovery process includes assistance to individuals, businesses, and to government and other public institutions. Examples of recovery programs include temporary housing, restoration of government services, debris removal, restoration of utilities, disaster mental health services, and reconstruction of damaged roads and bridges. Our recovery program is outlined in Annex J (Recovery). VI. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES A. Organization 1. General Most departments and agencies of local government have emergency functions in addition to their normal day -to -day duties. During emergency situations, our normal organizational arrangements are modified to facilitate emergency operations. Our governmental organization for emergencies includes an executive group, emergency services group, and a support services group. Attachment 3 depicts our emergency organization. 2. Executive Group The Executive Group provides guidance and direction for emergency management programs and for emergency response and recovery operations. The Executive Group includes the County Judge, Mayor(s), City Manager(s), University Executives, and Emergency Management Coordinator(s). 3. Emergency Services Emergency Services include the Incident Commander and those departments, agencies, and groups with primary emergency response actions. The incident commander is the person in charge at an incident site. Ver 2.0 BP -13 05105 Vol. 201 Pg. ' 4. Emergency Support Services This group includes departments and agencies that support and sustain emergency responders and also coordinate emergency assistance provided by organized volunteer organizations, business and industry, and other sources. 5. Volunteer and Other Services This group includes organized volunteer groups and businesses that have agreed to provide certain support for emergency operations. B. Assignment of Responsibilities 1. General For most emergency functions, successful operations require a coordinated effort from a number of departments, agencies, and groups. To facilitate a coordinated effort, elected and appointed officials, departments and agency heads, and other personnel are assigned primary responsibility for planning and coordinating specific emergency functions. Generally, primary responsibility for an emergency function will be assigned to an individual from the department or agency that has legal responsibility for that function or possesses the most appropriate knowledge and skills. Other officials, departments, and agencies may be assigned support responsibilities for specific emergency functions. Attachment 4 summarizes the general emergency responsibilities of local officials, department and agency heads, and other personnel. The individual having primary responsibility for an emergency function is normally responsible for coordinating preparation of and maintaining that portion of the emergency plan that addresses that function. Plan and annex assignments are outlined in Attachment 5. Listed below are general responsibilities assigned to the Executive Group, Emergency Services, Support Services, and other Support Agencies. Additional specific responsibilities can be found in the functional annexes to this Basic Plan, 3. Executive Group Responsibilities a. The County Judge and /or Mayor(s) and/or University CEO will: 1) Establish objectives and priorities for the emergency management program and provide general policy guidance on the conduct of that program. 2) Monitor the emergency response during disaster situations and provides direction where appropriate. 3) With the assistance of the Public Information Officer (PIO) and the Joint Information Center (JIC), keep the public informed during emergency situations. 4) With the assistance of the legal staff, declare a local state of disaster, request the Governor declare a state of emergency, or invoke the emergency powers of government when necessary (except University CEO). 5) Request assistance from other local governments or the State when necessary 6) Direct activation of the EOC. Ver 2.0 BP -14 05105 Vol. 201 Pg. b. The County Judge, Mayor(s), City Manager(s), University Assistant VP for Safety and Security and EMC(s) will: 1) Implement the policies and decisions of the governing body relating to emergency management. 2) Organize the emergency management program and identifies personnel, equipment, and facility needs. 3) Assign emergency management program tasks to departments and agencies. 4) Ensure that departments and agencies participate in emergency planning, training, and exercise activities. 5) Coordinate the operational response of local emergency services. 6) Coordinate activation of the EOC and supervise its operation. c. The Emergency Management Coordinator(s) will: 1) Serve as the staff advisor to our County Judge, Mayor(s), and City Manager(s) on emergency management matters. 2) Keep the County Judge, Mayor(s), and City Manager(s), as well as our governing body apprised of our preparedness status and emergency management needs. 3) Coordinate local planning and preparedness activities and the maintenance of this plan. 4) Prepare and maintain a resource inventory. 5) Arrange appropriate training for local emergency management personnel and emergency responders. 6) Coordinate periodic emergency exercises to test our plan and training. 7) Manage the EOC, develop procedures for its operation, and conduct training for those who staff ft. 8) Activate the EOC when required. 9) Perform day -to -day liaison with the state emergency management staff and other local emergency management personnel. 10) Coordinate with organized volunteer groups and businesses regarding emergency operations. 4. Common Responsibilities All emergency services and support services will: a. Provide personnel, equipment, and supplies to support emergency operations upon request. b. Develop and maintain SOGs for emergency tasks. c. Provide trained personnel to staff the incident command post and EOC and conduct emergency operations. d. Provide current information on emergency resources for inclusion in the Resource List in Appendix 1 to Annex M (Resource Management) and the T.R.R.N. database. Ver 2.0 BP -15 05105 Vol. 201 Pg. 77 e. Report information regarding emergency situations and damage to facilities and equipment to the Incident Commander or the EOC. 5. Emergency Services Responsibilities a. The Incident Commander will: 1) Manage emergency response resources and operations at the incident site command post to resolve the emergency situation. 2) Determine and implement required protective actions for response personnel and the public at an incident site. b. Warning. 1) Primary responsibility for this function is assigned to the Police Chief(s) and/or County Sheriff who, with assistance from the EMC(s), will prepare and maintain Annex A (Warning) to this plan and supporting SOGs. 2) Emergency tasks to be performed include: a) Receive information on emergency situations. b) Alert key local officials of emergency situations. c) Disseminate warning information and instructions to the public through available warning systems. d) Disseminate warning and instructions to special facilities such as schools and hospitals. c. Communications. 1) Primary responsibility for this function is assigned to the Police Chiefs) and/or County Sheriff who, with assistance from the EMCs, will prepare and maintain Annex B (Communications) to this plan and supporting SOGs. 2) Emergency tasks to be performed include: a) Identify the communications systems available within the local area and determine the connectivity of those systems, and ensure their interoperability. b) Develop plans and procedures for coordinated use of the various communications systems available in this jurisdiction during emergencies. c) Determine and implement means of augmenting communications during emergencies, including support by volunteer organizations. d. Radiological Protection. 1) Primary responsibility for this function is assigned to the Fire Chief(s) who, with assistance from the EMCs, will prepare and maintain Annex D (Radiological Protection) to this plan and supporting SOGs. 2) Emergency tasks to be performed include: Ver 2.0 BP -16 05105 VoL 201 Pg. 114� a) Maintain inventory of radiological equipment. b) Ensure response forces include personnel with current training in radiological monitoring and decontamination. c) Respond to radiological incidents and terrorist incidents involving radiological materials. d) Make notification concerning radiological incidents to state and federal authorities. e. Evacuation. 1) Primary responsibility for this function is assigned to the Police Chief(s) and /or Sheriff who, with assistance from the EMCs, will prepare and maintain Annex E (Evacuation) to this plan and supporting SOGs. 2) Emergency tasks to be performed include: a) Identify areas where an evacuation has occurred, or may in the future, and determine of population at risk. b) Perform evacuation planning for known risk areas to include route selection and determination of traffic control requirements. c) Develop simplified planning procedures for ad hoc evacuations. d) Determine emergency public information requirements. e) Perform evacuation planning for special needs facilities (schools, hospitals, nursing homes, and other institutions) and /or review plans prepared by the facility as requested. f. Firefighting. 1) Primary responsibility for this function is assigned to the Fire Chief(s) who, with assistance from the EMCs, will prepare and maintain Annex F (Firefighting) to this plan and supporting SOGs. 2) Emergency tasks to be performed include: a) Fire prevention activities. b) Fire detection and control. c) Hazardous material and oil spill response. d) Terrorist incident response. e) Evacuation support. f) Post - incident reconnaissance and damage assessment. g) Fire safety inspection of temporary shelters. h) Prepare and maintain fire resource inventory. g. Law Enforcement. 1) Primary responsibility for this function is assigned to the Police Chief(s) and /or Sheriff who, with assistance from the EMCs, will prepare and maintain Annex G (Law Enforcement) to this plan and supporting SOGs. Ver 2.0 BP -17 05105 Vol. 201 Pg. 2) Emergency tasks to be performed include: a) Maintenance of law and order. b) Traffic control. c) Terrorist incident response. d) Provision of security for vital facilities, evacuated areas, and shelters. e) Access control for damaged or contaminated areas. f) Warning support. g) Post - incident reconnaissance and damage assessment. h) Prepare and maintain law enforcement resource inventory. h. Health and Medical Services. 1) Primary responsibility for this function is assigned to the Public Health Office, who with assistance from the EMCs, will prepare and maintain Annex H (Health & Medical Services) to this plan and supporting SOGs. 2) Emergency tasks to be performed include: a) Coordinate health and medical care and EMS support during emergency situations. b) Public health information and education. c) Inspection of food and water supplies. d) Develop emergency public health regulations and orders. e) Coordinate collection, identification, and interment of deceased victims. L Direction and Control. 1) Primary responsibility for this function is assigned to the County Judge and /or Mayor(s) andlor designated University administrator and EMCs who will prepare and maintain Annex N (Direction & Control) to this plan and supporting SOGs. 2) Emergency tasks to be performed include: a) Direct and control our local operating forces. b) Maintain coordination with neighboring jurisdictions and the Disaster District in Bryan, Texas. c) Maintain the EOC in an operating mode or be able to convert the designated facility space into an operable EOC rapidly. d) Assigns representatives, by title, to report to the EOC and develops procedures for crisis training. e) Develops and identifies the duties of the staff, use of displays and message forms, and procedures for EOC activation. f) Coordinates the evacuation of areas at risk. j. Hazardous Materials & Oil Spill. Ver 2.0 BP -18 05105 Vol. 201 Pg. 9U 1) The primary responsibility for this function is assigned to the Fire Chief(s) who, with assistance from the EMCs will prepare and maintain Annex Q (Hazardous Material & Oil Spill Response) to this plan and supporting SOGs. 2) Emergency tasks to be performed include: a) In accordance with OSHA regulations, establish ICS to manage the response to hazardous materials incidents. b) Establish the hazmat incident functional areas (e.g., Hot Zone, Cool Zone, Cold Zone, etc.) c) Determine and implement requirements for personal protective equipment for emergency responders. d) Initiate appropriate actions to control and eliminate the hazard in accordance with established hazmat response guidance and SOGs. e) Determine areas at risk and which public protective actions, if any, should be implemented. f) Apply appropriate firefighting techniques if the incident has, or may, result in a fire. g) Determines when affected areas may be safely reentered. k. Search & Rescue. 1) The primary responsibility for this function is assigned to the Fire Chiefs) who, with assistance from the EMCs, will prepare and maintain Annex R (Search and Rescue) to this plan and supporting SOGs. 2) Emergency tasks to be performed include: a) Coordinate and conduct search and rescue activities. b) Identify requirements for specialized resources to support rescue operations. c) Coordinate external technical assistance and equipment support for search and rescue operations. I. Terrorist Incident Response. 1) Primary responsibility for this function is assigned to the Police Chief(s) and/or Sheriff who, with assistance from the EMCs, will prepare and maintain Annex V (Terrorist Incident Response) to this plan and supporting SOGs. 2) Emergency tasks to be performed include: a) Coordinate and carry out defensive anti - terrorist activities, including criminal intelligence, investigation, protection of facilities, and public awareness activities. b) Coordinate and carry out offensive counter - terrorist operations to neutralize terrorist activities. c) Carry out terrorism consequence operations conducted in the aftermath of a terrorist incident to save lives and protect public and private property. d) Ensure required notification of terrorist incidents is made to state and federal authorities. Ver 2.0 BP -19 05105 Vol. 201 Pg. Y/ 6. Support Services Responsibilities a. Shelter and Mass Care. 1) Primary responsibility for this function is assigned to the EMCs who will prepare and maintain Annex C (Shelter and Mass Care) to this plan and supporting SOGs. 2) Emergency tasks to be performed include: a) Perform emergency shelter and mass care planning. b) Coordinate and conduct shelter and mass care operations with our other departments, relief agencies, and volunteer groups. b. Public Information. 1) Primary responsibility for this function is assigned to the Chief Elected Officials and City and /or Texas A &M University Public Information Officers who, with assistance from the EMCs will prepare and maintain Annex I (Public Information) to this plan and supporting SOGs. 2) Emergency tasks to be performed include: a) Establish a Joint Information Center (JIC) b) Conduct on -going hazard awareness and public education programs. c) Pursuant to the Joint Information System (JIS), compile and release information and instructions for the public during emergency situations and respond to questions relating to emergency operations. d) Provide information to the media and the public during emergency situations. e) Arrange for media briefings. f) Compiles print and photo documentation of emergency situations. c. Recovery. 1) Primary responsibility for this function is assigned to the EMCs and /or Finance Director(s) and Tax Assessor. The EMCs will prepare and maintain Annex J (Recovery) to this plan and supporting SOGs. 2) Emergency tasks to be performed include: a) Establish and train a damage assessment team using local personnel. Coordinate the efforts of that team with state and federal damage assessment personnel who may be dispatched to assist us. b) Assess and compile information on damage to public and private property and needs of disaster victims and formulate and carry out programs to fill those needs. c) If damages are beyond our capability to deal with, compile information for use by our elected officials in requesting state or federal disaster assistance. Ver 2.0 SP -20 05/05 Vol. 201 Pg. 9 Z d) If we are determined to be eligible for state or federal disaster assistance, coordinate with state and federal agencies to carry out authorized recovery programs. d. Public Works & Engineering. 1) Primary responsibility for this function is assigned to the County Engineer and /or City Public Works Director(s) who, with assistance from the EMC, will prepare and maintain Annex K (Public Works & Engineering) to this plan and supporting SOGs. 2) Emergency tasks to be performed include: a) Protect government facilities and vital equipment where possible. b) Assess damage to streets, bridges, traffic control devices, and other public facilities. c) Direct temporary repair of vital facilities. d) Restore damaged roads and bridges. e) Restore waste treatment and disposal systems. I Arrange for debris removal. g) General damage assessment support. h) Building inspection support. i) Provide specialized equipment to support emergency operations. j) Support traffic control and search and rescue operations. e. Utilities. 1) Primary responsibility for this function is assigned to the Public Utilities Director(s) who, with assistance from the EMCs, will prepare and maintain Annex L (Energy and Utilities) to this plan and supporting SOGs. 2) Emergency tasks to be performed include: a) Prioritize restoration of utility service to vital facilities and other facilities. b) Arrange for the provision of emergency power sources where required. c) Identify requirements for emergency drinking water and portable toilets to the department or agency responsible for mass care. d) Assess damage to, repair, and restore public utilities. e) Monitor recovery activities of privately owned utilities. f. Resource Management. 1) Primary responsibility for this function is assigned to the EMCs, who will seek guidance and assistance as needed from Human Resources Directors, Finance Directors and Purchasing Officials. The EMCs will prepare and maintain Annex M (Resource Management) to this plan and supporting SOGs. 2) Emergency tasks to be performed include: a) Maintain an inventory of emergency resources. Ver 2.0 BP -21 05/05 Vol. 201 Pg. �j b) During emergency operations, locates supplies, equipment, and personnel to meet specific needs. c) Maintain a list of suppliers for supplies and equipment needed immediately in the aftermath of an emergency. d) Establish emergency purchasing procedures and coordinate emergency procurements. e) Establish and maintain a manpower reserve and coordinate assignment of reserve personnel to departments and agencies that require augmentation. f) Coordinate transportation, sorting, temporary storage, and distribution of resources during emergency situations. g) Establish staging areas for resources, if required, h) During emergency operations, identify to the Donations Management Coordinator those goods, services, and personnel that are needed. i) Maintain records of emergency - related expenditures for purchases and personnel. g. Human Services. 1) Primary responsibility for this function is assigned to the EMCs, who will seek guidance and assistance as needed from local volunteer groups and/or organized disaster relief agencies. EMCs will prepare and maintain Annex O (Human Services) to this plan and supporting SOGs. 2) Emergency tasks to be performed include: a) Identify emergency feeding sites. b) Identify sources of clothing for disaster victims. c) Secure emergency food supplies. d) Coordinate the operation of shelter facilities, whether operated by local government, local volunteer groups, or organized disaster relief agencies (such as the American Red Cross). e) Coordinate special care requirements for disaster victims such as the aged, special needs individuals, and others. f) Coordinate the provision of disaster mental health services to disaster victims, emergency workers, and /or others suffering trauma due to the emergency incident/disaster. h. Hazard Mitigation. 1) The primary responsibility for this function is assigned to the EMCs, who with assistance from the Hazard Mitigation Coordinator, will prepare and maintain Annex P (Hazard Mitigation) to this plan and supporting SOGs. 2) Emergency tasks to be performed include: a) Maintain the local Hazard Analysis. b) Identify beneficial pre - disaster hazard mitigation projects and seek approval from local officials to implement such projects. c) In the aftermath of an emergency, determine appropriate actions to mitigate the situation and coordinate implementation of those actions. Ver 2.0 BP -22 05/05 Vol. 201 Pg. Y5� d) Coordinate and carry out post - disaster hazard mitigation program. i. Transportation. 1) The primary responsibility for this function is assigned to the EMCs and Transportation Director(s) /Supervisor(s) who will prepare and maintain Annex S (Transportation) to this plan and supporting SOGs. 2) Emergency tasks to be performed include: a) Identifies local public and private transportation resources and coordinates their use in emergencies. b) Coordinates deployment of transportation equipment to support emergency operations. c) Establishes and maintains a reserve pool of drivers, maintenance personnel, parts, and tools. d) Maintains records on use of transportation equipment and personnel for purpose of possible reimbursement. j. Donations Management. 1) The primary responsibility for this function is assigned to The Salvation Army, who, with assistance from the EMC(s), will prepare and maintain Annex T (Donations Management) to this plan and supporting SOGs. The United Way of the Brazos Valley will be tasked with soliciting and managing financial donations. 2) Emergency tasks to be performed include: a) Compile resource requirements identified by the Resource Management staff. b) Solicit donations to meet known needs. c) Establish and implement procedures to receive, accept or turn down offers of donated goods and services, and provide instructions to donors of needed goods or services. d) In coordination with the Resource Management staff, establish a facility to receive, sort, and distribute donated goods. k. Legal. 1) The primary responsibility for this function is assigned to the City Attorney and /or County Attorney and /or TAMU System Office of General Council who, with assistance from the EMC(s), will prepare and maintain Annex U (Legal) to this plan and supporting SOGs. 2) Emergency tasks to be performed include: a) Advise local officials on emergency powers of local government and procedures for invoking those measures. b) Review and advise our officials on possible legal issues arising from disaster operations. Ver 2.0 BP -23 05/05 Vol. 201 Pg. �� c) Prepare and/or recommend legislation to implement the emergency powers that may be required during and emergency. d) Advise local officials and department heads on record - keeping requirements and other documentation necessary for the exercising of emergency powers. Department and agency heads not assigned a speck function in this plan will be prepared to make their resources available for emergency duty at the direction of their chief elected official(s). 7. Volunteer & Other Services a. Volunteer Groups. The following are local volunteer agencies that can provide disaster relief services and traditionally have coordinated their efforts with our local government: 1) HEART of TEXAS Chapter of the American Red Cross, located in Waco, Texas. Provides shelter management, feeding at fixed facilities and through mobile units, first aid, replacement of eyeglasses and medications, provision of basic clothing, and limited financial assistance (if available) to those affected by emergency situations. The Red Cross also provides feeding for emergency workers. 2) The Salvation Army. Provides emergency assistance to include: mass and mobile feeding, temporary shelter, counseling, missing person services, medical assistance, and the warehousing and distribution of donated good including food clothing, and household items. Also provides referrals to government and private agencies for special services. 3) Southern Baptist Convention Disaster Relief. Provides mobile feeding units staffed by volunteers. Active in providing disaster childcare, the agency has several mobile childcare units. Can also assist with clean -up activities, temporary repairs, reconstruction, counseling, and bilingual services. 4) ARES /RACES. The Amateur Radio Emergency Service /Radio Amateur Civil Emergency Service provides amateur radio support for emergency operations, including communications support in the EOC. b. Business Support. The following businesses have agreed to provide support for emergency operations as indicated: 1) Sanderson Farms, Inc. 2) Mustang /Caterpillar Tractors Ver 2.0 BP -24 05/05 Vol. 201 Pg. S 6 3) Wal -Mart Stores 4) Target Stores VII. DIRECTION AND CONTROL A. General 1. The County Judge and/or Mayor(s) is responsible for establishing objectives and policies for emergency management and providing general guidance for disaster response and recovery operations, all in compliance with the NIMS. During disasters, the CEO(s) may carry out those responsibilities from the EOC. 2. The EMC(s) will provide overall direction of the response activities of all our departments. During major emergencies and disaster, he/she will normally carry out those responsibilities from the EOC. 3. The EMC(s) will manage the EOC. 4. The Incident Commander, assisted by a staff sufficient for the tasks to be performed, will manage the emergency response at an incident site. 5. During emergency operations, department heads retain administrative and policy control over their employees and equipment. However, personnel and equipment will carry out mission assignments directed by the incident commander. Each department and agency is responsible for having its own operating procedures to be followed during response operations, but interagency procedures, such as common communications protocol, may be adopted to facilitate a coordinated effort. 6. If our own resources are insufficient or inappropriate to deal with an emergency situation, we may request assistance from other jurisdictions, organized volunteer groups, or the State. The process for requesting State or federal assistance is covered in section V.F of this plan; see also the Request for Assistance form in Annex M, Appendix 3. External agencies are expected to conform to the general guidance and direction provided by our senior decision - makers. B. Emergency Facilities Incident Command Post. Except when an emergency situation threatens, but has not yet occurred, and those situations for which there is no speck hazard impact site (such as a severe winter storm or area -wide utility outage), an incident command post or command posts will be established in the vicinity of the incident site(s). As noted previously, the incident commander will be responsible for directing the emergency response and managing the resources at the incident scene. 2. Emergency Operating Center (EOC). When major emergencies and disasters have occurred or appear imminent, we will activate our EOC, which is located in Bryan, TX near the Brazos County Courthouse. 3. The following individuals are authorized to activate the EOC: Ver 2.0 BP -25 05105 Vol. 201 Pg. P a. County Judge and /or Mayor(s) b. City Manager(s) and /or the EMC(s) c. TAMU President, TAMU Emergency Management Director and /or TAMU EMC 4. The general responsibilities of the EOC are to: a. Assemble accurate information on the emergency situation and current resource data to allow local officials to make informed decisions on courses of action. b. Working with representatives of emergency services, determine and prioritize required response actions and coordinate their implementation. c. Provide resource support for emergency operations. d. Suspend or curtail government services, recommend the closure of schools and businesses, and cancellation of public events. e. Organize and activate large -scale evacuation and mass care operations. f. Provide emergency information to the public. 5. Representatives of those departments and agencies assigned emergency functions in this plan will staff the EOC. EOC operations are addressed in Annex N (Direction and Control). The interface between the EOC and the incident command post is described in paragraph V.E above. 6. Our Alternate EOC is located at 1207 Texas Avenue in College Station, TX. This facility will be used if our primary EOC becomes unusable. We have a mobile command and control vehicle, operated by the City of Bryan Fire Department, which may be used as an incident command post. C. Line of Succession 1. The line of succession for the County Judge is: a. County Judge b. County Judge Pro-Tem c. County Commissioners (in order of their seniority on the Commissioners' Court) 2. The line of succession for the Mayor is: a. Mayor b. Mayor Pro -Tem c. City Council Members (in order of their seniority on the City Council) 3. The line of succession for the City Manager(s) is: a. City Manager b. Deputy /Assistant City Manager Ver 2.0 BP -26 05!05 Vol. 201 Pg. c. Assistant City Manager (City of College Station); Public Works Director (City of Bryan) 4. The line of succession for the Texas A &M Vice - President for Finance and Administration is: a. V.P. for Finance and Administration b. Assistant Vice President for Safety & Security c. Associate V.P. for Risk and Compliance 5. The line of succession for the Emergency Management Coordinator is: a. Emergency Management Coordinator b. Deputy EMC or Assistant EMC c. EMC from our interjurisdictional partners; Fire Chief or Asst. Fire Chief (City of Bryan) 6. The lines of succession for each of our department and agency heads shall be in accordance with the SOGs established by those departments and agencies. VIII. READINESS LEVELS A. Many emergencies follow some recognizable build -up period during which actions can be taken to achieve a gradually increasing state of readiness. We use a four -tier system. Readiness Levels will be determined by the Mayors and /or County Judge or, for certain circumstances, the Emergency Management Coordinator. General actions to be taken at each readiness level are outlined in the annexes to this plan; more speck actions will be detailed in departmental or agency SOPs/SOGs. B. The following Readiness Levels will be used as a means of increasing our alert posture. 1. Level 4: Normal Conditions a. Emergency incidents occur and local officials are notified. One or more departments or agencies respond to handle the incident; an incident command post may be established. Limited assistance may be requested from other jurisdictions pursuant to established inter -local agreements. b. The normal operations of government are not affected. 2. Level 3: Increased Readiness a. Increased Readiness refers to a situation that presents a greater potential threat than "Level 4 ", but poses no immediate threat to life and/or property. Increased readiness actions may be appropriate when the situations similar to the following occur: 1) Tropical Weather Threat. A tropical weather system has developed that has the potential to impact the local area. Readiness actions may include regular situation monitoring, a review of plans and resource status, determining staff availability and placing personnel on -call. Ver 2.0 BP -27 05/05 Vol. 201 Pg. (5 j 2) Tornado Watch indicates possibility of tornado development. Readiness actions may include increased situation monitoring and placing selected staff on alert. 3) Flash Flood Watch indicates flash flooding is possible due to heavy rains occurring or expected to occur. Readiness actions may include increased situation - monitoring, reconnaissance of known trouble spots, deploying warning signs. 4) Wildfire Threat. During periods of extreme wildfire threat, readiness actions may include deploying additional resources to areas most at risk, arranging for standby commercial water tanker support, conducting daily aerial reconnaissance, or initiating burn bans. 5) Mass Gathering. For mass gatherings with previous history of problems, readiness actions may include reviewing security, traffic control, fire protection, and first aid planning with organizers and determining additional requirements. b. Declaration of "Level 3" will generally require the initiation of the "Increased Readiness" activities identified in each annex to this plan. 3. Level 2: High Readiness a. High Readiness refers to a situation with a significant potential and probability of causing loss of life and /or property. This condition will normally require some degree of warning to the public. Actions could be triggered by severe weather warning information issued by the National Weather Service such as: 1) Tropical Weather Threat. A tropical weather system may impact the local area within 72 hours. Readiness actions may include continuous storm monitoring, identifying worst -case decision points, increasing preparedness of personnel and equipment, updating evacuation checklists, verifying evacuation route status, and providing the public information for techniques to protect homes and businesses on the evacuation routes. 2) Tornado Warning. Issued when a tornado has actually been sighted in the vicinity or indicated by radar and might strike in the local area. Readiness actions may include activating the EOC, continuous situation monitoring, and notifying the public about the warning. 3) Flash Flood Warning. Issued to alert persons that flash flooding is imminent or occurring on certain steams or designated areas, and immediate action should be taken. Readiness actions may include notifying the public about the warning, evacuating low -lying areas, opening emergency shelters to house evacuees, and continuous situation monitoring. 4) Winter Storm Warning. Issued when heavy snow, sleet, or freezing rain are forecast to occur separately or in a combination. Readiness actions may include preparing for possible power outages, putting road crews on stand -by to clear and /or sand the roads, and continuous situation monitoring. Ver 2.0 BP -26 05105 Vol. 201 Pg. 5) Mass Gathering. Civil disorder with relatively large -scale localized violence is imminent. Readiness actions may include increased law enforcement presence, putting hospitals and fire departments on alert, and continuous situation monitoring. b. Declaration of a "Level 2" will generally require the initiation of the "High Readiness" activities identified in each annex to this plan. 4. Level 1: Maximum Readiness a. Maximum Readiness refers to situation that hazardous conditions are imminent. This condition denotes a greater sense of danger and urgency than associated with a "Level 2" event. Actions could also be generated by severe weather warning information issued by the National Weather Service combined with factors making the event more imminent. 1) Tropical Weather Threat. The evacuation decision period is nearing for an approaching tropical weather system that may impact the local area. Readiness actions may include continuous situation monitoring, full activation of the EOC, recommending precautionary actions for special facilities, pre - positioning emergency personnel and equipment for emergency operations, and preparing public transportation resources for evacuation support. 2) Tornado Warning. A tomado has been sighted close to a populated area or is moving toward a populated area. Readiness actions may include taking immediate shelter and putting damage assessment teams on stand -by. 3) Flash Flood Warning. Flooding is imminent or is occurring at specific locations. Readiness actions may include evacuations, putting rescue teams on alert, sheltering evacuees and/or others displaced by the flooding and continuous monitoring of the situation. 4) Mass Gathering. Civil disorder is about to erupt into large -scale and widespread violence. Readiness actions may include having all EMS units on stand -by, all law enforcement present for duty, notify the DDC that assistance may be needed and keep them apprised of the situation, and continuous situation monitoring is required. b. Declaration of "Level 1" will generally require the initiation of the "Maximum Readiness" activities identified in each annex to this plan. IX. ADMINISTRATION AND SUPPORT A. Agreements and Contracts Should our local resources prove to be inadequate during an emergency, requests will be made for assistance from other local jurisdictions, other agencies, and industry in accordance with existing mutual -aid agreements and contracts and those agreements Ver 2.0 BP -29 05/05 Vol. 201 Pg. and contracts entered into during the emergency. Such assistance may include equipment, supplies, or personnel. All agreements will be entered into by authorized officials and should be in writing whenever possible. Agreements and contracts should identify the local officials authorized to request assistance pursuant to those documents. 2. In an effort to facilitate assistance pursuant to mutual aid agreements, our available resources are identified and are a part of the Texas Regional Response Network (TRRN). 3. The agreements and contracts pertinent to emergency management (that we are a party to) are summarized in Attachment 6. B. Reports 1. Hazardous Materials Spill Reporting. If we are responsible for a release of hazardous materials of a type or quantity that must be reported to state and federal agencies, the department or agency responsible for the spill shall make the required report. See Annex Q (Hazardous Materials and Oil Spill Response) for more information. If the party responsible for a reportable spill cannot be located, the Incident Commander shall ensure that the required report(s) are made. 2. Initial Emergency Report. This short report should be prepared and transmitted by the EOC when an on -going emergency incident appears likely to worsen and we may need assistance from other local governments or the State. See Annex N (Direction and Control) for the format and instructions for this report. 3. Situation Report. A daily situation report should be prepared and distributed by the EOC during major emergencies or disasters. See Annex N (Direction and Control) for the format of and instructions for this report. 4. Other Reports. Several other reports covering specific functions are described in the annexes to this plan. C. Records 1. Record Keeping for Emergency Operations Our local governments are responsible for establishing the administrative controls necessary to manage the expenditure of funds and to provide reasonable accountability and justification for expenditures made to support emergency operations. This shall be done in accordance with the established local fiscal policies and standard cost accounting procedures. a. Activity Logs. The Incident Command Post and the EOC shall maintain accurate logs recording key response activities, including. 1) Activation or deactivation of emergency facilities. 2) Emergency notifications to other local governments and to state and federal agencies. 3) Significant changes in the emergency situation. Ver 2.0 BP -30 05/05 Vol. 201 Piz. 4) Major commitments of resources and /or requests for additional resources from external sources. 5) Issuance of protective action recommendations to the public. 6) Evacuations. 7) Casualties. 8) Containment or termination of the incident. It. Incident Costs. All department and agencies shall maintain records summarizing the use of personnel, equipment, and supplies during the response to day -to -day incidents to obtain an estimate of annual emergency response costs that can be used as in preparing future department or agency budgets. c. Emergency or Disaster Costs. For major emergencies or disasters, all departments and agencies participating in the emergency response shall maintain detailed records of costs for emergency operations to include: 1) Personnel costs, especially overtime costs 2) Equipment operations costs 3) Costs for leased or rented equipment 4) Costs for contract services to support emergency operations 5) Costs of specialized supplies expended for emergency operations These records may be used to recover costs from the responsible party or insurers or as a basis for requesting financial assistance for certain allowable response and recovery costs from the state and /or federal government. 2. Preservation of Records a. In order to continue normal government operations following an emergency situation or disaster, vital records must be protected. These include legal documents as well as property and tax records. The principal causes of damage to records are fire and water; therefore, essential records should be protected accordingly. Each agency responsible for preparation of annexes to this plan will include protection of vital records in its SOPS /SOGs. b. If records are damaged during an emergency situation, we will seek professional assistance to preserve and restore them. D. Training It will be the responsibility of each agency director /department head to ensure that agency personnel, in accordance with the NIMS, possess the level of training, experience, credentialing, currency, physical and medical fitness, or capability for any positions they are tasked to fill. E. Consumer Protection Consumer complaints regarding alleged unfair or illegal business practices often occur in the aftermath of a disaster. Such complaints will be referred to the County and /or City Ver 2.0 BP -31 05/05 Vol. 201 Pg. /� Attorney, who will pass such complaints to the Consumer Protection Division of the Office of the Attorney General. F. Post - Incident and Exercise Review The EMCs are responsible for organizing and conducting a critique following the conclusion of a significant emergency event/incident or exercise. The After Action Report (AAR) will entail both written and verbal input from all appropriate participants. An Improvement Plan will be developed based on the deficiencies identified, and an individual, department, or agency will be assigned responsibility for correcting the deficiency and a due date shall be established for that action. X. PLAN DEVELOPMENT AND MAINTENANCE A. Plan Development The County Judge, Mayors and TAMU V.P. for Facilities are responsible for approving and promulgating this plan. B. Distribution of Planning Documents The County Judge and Mayors, with assistance from the Ei shall determine the distribution of this plan and its annexes. In general, copies of plans and annexes should be distributed to those individuals, departments, agencies, and organizations tasked in this document. Copies should also be set -aside for the EOC and other emergency facilities. 2. The Basic Plan should include a distribution list (See Attachment 1 to this plan) that indicates who receives copies of the basic plan and the various annexes to it. In general, individuals who receive annexes to the basic plan should also receive a copy of this plan, because the Basic Plan describes our emergency management organization and basic operational concepts. In some cases, the plan may be distributed electronically or via the internet. C. Review The Basic Plan and its annexes shall be reviewed annually by local officials. The Ei will establish a schedule for annual review of planning documents by those tasked in them. D. Update This plan will be updated based upon deficiencies identified during actual emergency situations and exercises and when changes in threat hazards, resources and capabilities, or government structure occur. 2. The Basic Plan and its annexes must be revised or updated by a formal change at least every five years. Responsibility for revising or updating the Basic Plan is assigned to the Ei Responsibility for revising or updating the annexes to this plan is outlined in Section VI.B, Assignment of Responsibilities, as well as in each annex, For details on the methods of updating planning documents as well as more information on when Ver 2.0 BP -32 05/05 Vo1.2O1 Pg. %� changes should be made, refer to Chapter 3 of the Division of Emergency Management (TDEM) Local Emergency Management Planning Guide (TDEM -10). 3. Revised or updated planning documents will be provided to all departments, agencies, and individuals tasked in those documents. 4. §418.043(4) of the Government Code provides that TDEM shall review local emergency management plans. The process for submitting new or updated planning documents to TDEM is described in Chapter 6 of the TDEM -10. The Brazos County EMC is responsible for submitting copies of planning documents to our TDEM District Coordinator for review. This may be done electronically. ATTACHMENTS: 1. Distribution List 2. References 3. Organization for Emergencies 4. Functional Responsibility Matrix 5. Annex Assignments 6. Summary of Agreements & Contracts 7. National Incident Management System Ver 2.0 BP -33 05/05 Vol. 201 Pg. / S� ATTACHMENT? DISTRIBUTION LIST (MAY BE DISTRIBUTED ELECTRONICALLY) Jurisdiction/Aaencv Plan Basic Plan Annexes EOC 1 All County Judge /Mayors 1 All City Managers 1 All Each County Commissioner 1 All EMCs 1 All City Secretary/Asst. to the Judge t All County Sheriff 1 All Police Chiefs 1 All Each Constable 1 All Fire Chiefs /Fire Marshals 1 All Community Supervision 1 C, E, O County Health Officer 1 C, D, H. O, O Finance Directors/Tax Assessor 1 J, M City Public Works Directors /County Engineer 1 E, G, J, K, L Public Utilities Directors 1 J. K, L Human Resources Directors 1 C, M, O, T County /City Attorneys 1 All Justices of the Peace 1 G, H. N RACES Group 1 All St Joseph's Hospital 1 C, E, S College Station Medical Center 1 C. E, S The Physician's Center 1 C. E, S Scott & White 1 C, E, S County /City Animal Control 1 E, H ISD Transportation Directors 1 C, E, H, O Independent School Districts 1 C, E. O, S Brazos County L.E.P.C. 1 All American Red Cross 1 C, E,J, O, T The Salvation Army 1 C, E,J, O, T Victim Relief Ministries 1 C, E. J. O, T Brazos Valley Transit Authority 1 S TDEM District Coordinator 1 All D.P.S. Captain, Bryan 1 All Brazos Valley V.O.A.D 1 C, E, J, O, T Ver 2.0 BP -1 -1 05/05 Vol. 201 Pg. 14 ATTACHMENT 2 REFERENCES 1. Texas Department of Public Safety, Texas Division of Emergency Management, Local Emergency Management Planning Guide, TDEM -10 2. Texas Department of Public Safety, Texas Division of Emergency Management, Disaster Recovery Manual 3. Texas Department of Public Safety, Texas Division of Emergency Management, Mitigation Handbook 4. FEMA, Independent Study Course, IS -288: The Role of Voluntary Organizations in Emergency Management 5. FEMA, State and Local Guide (SLG) 101: Guide for All - Hazard Emergency Operations Planning 6. U. S. Department of Homeland Security, National Response Framework 7. 79' Texas Legislature, House Bill 3111 Ver 2.0 BP -2 -1 05/05 Vol. 201 Pg. %f Vol. 201 Pg. ^� v CL m 0 N � 1 O ATTACHMENT EMERGENCY MANAGEMENT FUNCTIONAL RESPONSIBILITIES P — INDICATES PRIMARY RESPONSIBILITY S — INDICATES SUPPORT RESPONSIBILITY C — INDICATES COORDINATION RESPONSIBILITY Ver 2.0 BP4'11 05/05 Vol. 201 Pg. %i rn N C N U 0 m E S 9 m cc m Cy �qE U W a C O N O m V 0 C m tQ mm t� OI C.0 'D C NC J C '3 � E E Q m W Q >Z U � O O a m .� o > M m> ' > ° P C o t U N of W x a K 0� o x x x rn o f County Judge/Mayor S S S S S S S S I P 1 S 1 S I S S I P S I S I S S I S I S S I S Asst. to Judge /City Manager S S S I I S EMC S C P C S C C C C P C C P C P P C C P S C C Law Enforcement P P S S P S P S S S S S S P Fire Service S S S P S P S S S P P S S Public Works S S S S S S P S S S S S S S Utilities S S P S S S S S S Health & Medical Services S S S P S S S S S S S S Human Services S S S S S S S Community Services S S S S S S S S Human Resources S S Tax Assessor /Finance Dir. S S S S Transportation /ISD S S S S S S S City/County Attorney's Office S S S S P S Search & Rescue S S S S Salvation Army P American Red Cross S P — INDICATES PRIMARY RESPONSIBILITY S — INDICATES SUPPORT RESPONSIBILITY C — INDICATES COORDINATION RESPONSIBILITY Ver 2.0 BP4'11 05/05 Vol. 201 Pg. %i ATTACHMENT ANNEX ASSIGNMENTS ANNEX ASSIGNED TO: Annex A: Warning Police Chiefs/County Sheriff Annex B: Communications Police Chiefs/County Sheriff Annex C: Shelter & Mass Care American Red Cross /EMCs Annex D: Radiological Protection Fire Chiefs Annex E: Evacuation Police Chiefs/County Sheriff Annex F: Firefighting Fire Chiefs /Fire Marshal Annex G: Law Enforcement Police Chiefs/County Sheriff Annex H: Health and Medical Services County Health Authority Annex I: Public Information CEOs1PlOs Annex J: Recovery EMCs Annex K: Public Works & Engineering Public Works DirectorslCounty Engineer Annex L: Utilities Public Utilities Directors Annex M: Resource Management EMCs Annex N: Direction & Control CEOs/EMCs Annex O: Human Services EMCs Annex P: Hazard Mitigation EMCs Annex Q: Haz -Mat & Oil Spill Response Fire Chiefs Annex R: Search & Rescue Fire Chiefs Annex S: Transportation EMCs Annex T: Donations Management The Salvation Arm Annex U: Legal City/County City/County Attorneys Annex V: Terrorist Incident Response Police Chiefs/County Sheriff Ver 2.0 BP -5-1 05105 Vol. 201 Pg. /0 6 ATTACHMENT SUMMARY OF AGREEMENTS & CONTRACTS Agreements Brazos County and the cities within Brazos County have Mutual Aid Agreements in place with all jurisdictions in our 7- county region (Brazos Valley Region). Brazos County and the cities within Brazos County are registered on the Texas Regional Response Network (T.R.R.N.) website and have our available equipment listed on the website, Description: Logistical Staging Area @ B.I.S.D. Summary of Provisions: B.I.S.D. will provide Bryan Athletic Complex parking area for LSA Officials Authorized to Implement. EMCs Costs, no cost Copies Held By: Brazos County EMC Description: Wal -Mart Summary of Provisions: Will supply various items (as requested by EOC) to shelters in Brazos County Officials Authorized to Implement EMCs, Resource Section Chief Costs: Many of the Items will be donated, others at full retail Copies Held: Resource Section Chief Description. Sanderson Farms, Inc. Summary of Provisions. Ice and Water Officials Authorized to Implement: EMCs, Resource Section Chief Costs. no cost Copies Held By: Resource Section Chief Contracts Brazos County has no pre - positioned contracts for emergency management activities, but has numerous vendor agreements through our Purchasing Department that will be used as needed during any disaster /event. Vey 2.0 BP -6-1 05i05 Vol. 201 Pg. /,I- ATTACHMENT 7 NATIONAL INCIDENT MANAGEMENT SYSTEM (NIMS) SUMMARY A. BACKGROUND 1. NIMS is a comprehensive, national approach to incident management that is applicable to all jurisdictional levels and across functional disciplines. This system is suitable across a wide range of incidents and hazard scenarios, regardless of size or complexity, It provides a flexible framework for all phases of incident management, as well as requirements for processes, procedures, and systems designed to improve interoperability. 2. NIMS is a multifaceted system that provides a national framework for preparing for, preventing, responding to, and recovering from domestic incidents. B. COMPONENTS Command and Management. The incident management structures employed by NIMS can be used to manage emergency incidents or non - emergency events such as celebrations. The system works equally well for small incidents and large -scale emergency situations. The system has built -in flexibility to grow or shrink depending on current needs. It is a standardized system, so personnel from a variety of agencies and geographic locations can be rapidly incorporated into a common management structure. a. Incident Management System. A system that can be used to manage emergency incidents or non - emergency events such as celebrations. 1) FEATURES OF ICS ICS has a number of features that work together to make it a real management system. Among the primary attributes of ICS are: a) Common Terminology. ICS requires the use of common terminology, such as the use of standard titles for facilities and positions within an organization, to ensure efficient and clear communications. b) Organizational Resources. All resources including personnel, facilities, major equipment, and supply items used to support incident management activities must be "typed" with respect to capability. This typing will minimize confusion and enhance interoperability. c) Manageable Span of Control. Span of control should ideally vary from three to seven. Anything less or more requires expansion or consolidation of the organization. d) Organizational Facilities. Common terminology is used to define incident facilities, the activities conducted at these facilities, and the organizational positions that can be found working there. Ver 2.0 BP -7 -1 05105 Vol. 201 Pg. 102 e) Use of Position Titles. All ICS positions have distinct titles. Reliance on an Incident Action Plan. The incident action plan, which may be verbal or written, is intended to provide supervisory personnel a common understanding of the situation and direction for future action. The plan includes a statement of objectives, organizational description, assignments, and support material such as maps. Written plans are desirable when two or more jurisdictions are involved, when state and /or federal agencies are assisting local response personnel, or there has been significant turnover in the incident staff. g) Integrated Communications. Integrated communications includes interfacing disparate communications as effectively as possible, planning for the use of all available systems and frequencies, and requiring the use of clear text in communications. h) Accountability. ICS is based on an orderly chain of command, check -in for all responders, and only one supervisor for each responder. 2) UNIFIED COMMAND a) Unified Command is a variant of ICS used when there is more than one agency or jurisdiction with responsibility for the incident or when personnel and equipment from a number of different agencies or jurisdictions are responding to it. This might occur when the incident site crosses jurisdictional boundaries or when an emergency situation involves matters for which state and /or federal agencies have regulatory responsibility or legal requirements. b) ICS Unified Command is intended to integrate the efforts of multiple agencies and jurisdictions. The major change from a normal ICS structure is at the top. In a Unified command, senior representatives of each agency or jurisdiction responding to the incident collectively agree on objectives, priorities, and an overall strategy or strategies to accomplish objectives; approve a coordinated Incident Action Plan; and designate an Operations Section Chief. The Operations Section Chief is responsible for managing available resources to achieve objectives. Agency and jurisdictional resources remain under the administrative control of their agencies or jurisdictions, but respond to mission assignments and direction provided by the Operations Section Chief based on the requirements of the Incident Action Plan. 3) AREA COMMAND a) An Area Command is intended for situations where there are multiple incidents that are each being managed by an ICS organization or to oversee the management of large or multiple incidents to which several Incident Management Teams have been assigned. Area Command becomes Unified Area Command when incidents are multijurisdictional. Ver 2.0 BP -7 -2 05/05 Vol. 201 Pg. /% b) The organization of an Area Command is different from a Unified Command in that there is no operations section, since all operations are conducted on- scene, at the separate ICPs. Multiagency Coordination Systems. Multiagency coordination systems may be required for incidents that require higher level resource management or information management. The components of multiagency coordination systems include facilities, equipment, EOCs, specific multiagency coordination entities, personnel, procedures, and communications; all of which are integrated into a common framework for coordinating and supporting incident management. c. Public Information. The NIMS system fully integrates the ICS Joint Information System (JIS) and the Joint Information Center (JIC). The JIC is a physical location where public information staff involved in incident management activities can co- locate to perform critical emergency information, crisis communications, and public affairs functions. More information on JICs can be obtained in the DHS National Incident Management System Plan, dated March 2004. 2. Preparedness. Preparedness activities include planning, training, and exercises as well as certification of response personnel, and equipment acquisition and certification. Activities would also include the creation of mutual aid agreements and Emergency Management Assistance Compacts. Any public information activities such as publication management would also be preparedness activities. 3. Resource Management. All resources, such as equipment and personnel, must be identified and typed. Systems for describing, inventorying, requesting, and tracking resources must also be established. 4. Communications and Information Management. Adherence to NIMS specified standards by all agencies ensures interoperability and compatibility in communications and information management. 5. Supporting Technologies. This would include any technologies that enhance the capabilities essential to implementing the NIMS. For instance, voice and data communication systems, resource tracking systems, or data display systems. 6. Ongoing Management and Maintenance The NIMS Integration Center provides strategic direction and oversight in support of routine review and continual refinement of both the system and its components over the long term. Ver 2.0 BP -7 -3 05/05 Vol. 201 Pg. / G' f Z- 4. II Iry I fir: 4 O Ili II fly : V1 S A4 �59 All 1 I' do R 52 IL: j otie ate!; Iry I fir: 4 O Ili II fly : O FBI A4 �59 1 I' do R 52 IL: j otie ate!; z e�NFNad Z v O FBI A4 �59 1 I' do R 52 IL: j otie ate!; z 1 AC :g z A 201 Pg. b-' z O FBI ya 0 S LN z A4 �59 1 I' do R 52 IL: j otie ate!; z FF AC :g z A 201 Pg. b-' z ya 0 S LN z 0c; I, O In O 9 A4 Nil F.H! R 52 IL: j Ad z X A ill, ad z 0c; I, O In O 9 ii A4 Nil F.H! R 52 IL: j Ad z ii O le- RM O nti I W9, I.J 45 r;l F A o o°< O ct O QN ijql �IK ti OC Z In N 1% 4 cIr Z 0 :5 J CY 00 an ft l' fill lf hup ti w< A C i N E N C4 Z O le- RM O nti I W9, I.J 45 r;l F A o o°< O ct O QN ijql �IK Vol. 201 Pg. A19 O E O 4� vala 9 Lr� 8 9 N ti Z ti OC Z In N 1% 4 Vol. 201 Pg. A19 O E O 4� vala 9 Lr� 8 9 N ti Z ti OC Z 2 \� � i� I z \ � z ce 0 0 a .5 u p: .9 v ca 9L go u \� � i� I z \ � z 0 CL CL 2 C) cr) go z Vol. 201 P. v u u 0 CL CL 2 C) cr) go z Vol. 201 P. v 044 2 k \\ 0 �/ f \ a 4I z C; con 92 2 Z U 0 6 Con ;D 66 k \\ 0 �/ f \ a 2 4I C! 2 LO Lh F Vol. 201 Pg. 2 Brazos County Job Description Last Updated: Class Number: 1 0280 Pay amp_ - -_ FLEA Status Exempt Approved Dab: y r� D Tide Department: Reports To: _ I EEOC Cabgory: T.mpin. RwiNm 710(11154012 Medical Director/Supervising Physician Employee Health & Wellness Clinic & Jail Clinic Commissioner Court or their designated Adrl the Sheriff or his designated Administrator — Professionals end --•--- -- -- ....._ Provides professional medical services to complement the delivery of primary health care services at Brazos County Correctional Health Facility. Provides clinical leadership and supervision of midlevel providers and medical support staff. Works closely with the Jail Administrator. Provides the final medical decisions for patient care after considering the opinions of all those who care for said patients. Directs, oversees and participates in all clinical, research and administrative operations of a wellness and health clinic. Oversees staff and provides continuity of operations consistent with approved protocols, policies and best practices in the areas of wellness and health education, health screening, disease management and acute care. Provides professional medical services by serving as a Primary Physician in the clinic. Provides value -based health care based with compassion and the medical standards of care. . Directs, piano, organizes, implements monitors and evaluates the strategic and day to day clinic operations and provides leadership and guidance for physicians and other staff to ensure consistency with established medical and administrative protocols approved policies and best practices toward the goals, objectives and mission of the clink. Ensures compliance with State, Federal and Local laws and guidelines, and best practices. .- Oversees and provides clinical health and wellness services to promote prevention, early disease detection and disease management through health screenings, physical exams, and prevention programs through health education and hands on disease management. Functions as both a medical consultant to clinical staff and a direct care provider of clinic services for clients. . Works closely with the Jail Administrator and the Employee Clinic Administrator to provide leadership and medical direction for the clinics. . Participates in and oversees administrative decision- making and the development of policies, practices and procedures related to clinic operations. Oversees and assists with recruitment, selection, training, performance evaluation and disciplinary actions. Seeks and creates opportunities for improved performance, learning and development of staff and identifies and addresses problems or conflicts. • Directs, assists with and reviews development of medical protocols, formularies, standardized policies, procedures and practices consistent with clinical standards and best practices of similar facilities. Oversees and approves selection of medical diagnostic and treatment tools and equipment. Monitors activities for quality control and quality improvement. . Conducts, directs and analyzes research related to evidence -based medicine to develop best practices in treatment of health plan cost drivers. Compiles statistics and writes related reports on findings, client demographics, cost drivers and trends. Solicits grants consistent with clinlc goals and objectives. . Directs and coordinates disease prevention and management programs and other health and wellness activities with clinical staff, clients and insurance and other providers to facilitate client health and wellness and organizational cost containment. Documents and reports results. Directs and participates In health screenings. Plans, implements and participates in client education to promote behavioral changes In lifestyle. . Recommends and assists with development of clinic performance goals and ensures alignment with overall mission, goals and objectives. Assesses priorities and oversees and responds to acute care, emergent and overall clinic goals. Assists in evaluation of clinic programs, services and practices on an ongoing basis. . Assists in preparation of and monitors clink budget and expenditures. Ensures expenditures are consistent with mission. Establishes internal control procedures for budget related activities. . Facilitates communication among medical and other staff, clients, Elected and Appointed Officials and department heads and others. Represents the clinic and serves as a liaison for local, regional and statewide committees and task forces, advisory groups and the general public. May serve as spokesperson to media and outside agencies. . Examines clinic operatlons for effectiveness and efficlency. Provides information on cost/benefit ratios of clinic operations. I Evaluates ongoing programs to ensure effective and efficient delivery of services. . Establishes on -call schedule with Jail Administrator . Provide consultative services to the Justice of the Peace as requested as an aide to autopsy determination._._.._._ _ I,- OtherDuBes es assigned _(1°�!)_._. ... ..... _.._ --. ......... �— ,__._._� Vol. 201 Pg. / �% • Received: From Commissioner's Court or their designated Administrator and the Sheriff or his des L Administrator i Given: To all staff of Employee Health & Wellness Clinic $ Jail Clinic ` - - - -- - -- - - -- _ -- — --- ._..— _.�... -- - - -- - -- - -- .._._...- -- Graduation from an accredited school of medicine with a degree as a medical doctor AND five (5) years of directly related, increasingly responsible experience as a physician, including at least two (2) years of mid- to senior level management experience in an administrative medical outpatient primary care setting. Experience in direct patient care in an outpatient primary care setting. Experience in supervising mid - levels (NPs and/or PAs); OR, Any combination of education and experience that has been achieved and is equivalent to the stated education and experience and required knowledge, skills, and abilities sufficient to 'ied in specialty preferreo Intemtst, emergency room or occupadonar medreine. in Public Health. Experience in the finances and accounting of a medical practice. certificates, Licenses, Required: Licensed to practice as a medical doctor in the State of Texas issued by the TexaaMedicel Board. Licensed with a current Texas Department of Public Safety number/DEA number for prescribing purposes. Board Certification in area of specialty, Valid Texas Drivers License. Preferred: Physical requirements include ability to IiNcany minimum of 35 pounds, and may be required to hit lcarry up to 100 pounds occasionally, visual acuity, speech and hearing, hand and eye coordinatlon and manual dexterity necessary to operate medical equipment, a computer and office equipment. Subject to standing, walking, sitting, repetitive motion, reaching, climbing stairs, bending, client/customer/patient contact, stooping, kneeling, crouching, crawling, pushing, pulling, balancing, clienticustomer contact, squatting to perform the essential functions. Subject to contact with communicable diseases, radiation, hazardous waste, bodily human fluids (including, but not limited to: saliva, mucus, urine, blood, serum, pus, cerebrospinal fluid, vaginal/penile fluids, breast I emissions including milk), human fecal matter and foul odors • Management and supervisory principles, practices and techniques. • Methods, procedures, rules, and regulations in the field commensurate with a board certified Physician practicing in the State of Texas. • Policies, practices, procedures and terminology of assigned function. • Federal, Slate, Local and County applicable laws, rules, regulations and applicable professional health care standards and procedures. • Accounting, purchasing and budgetary theory, principles and practices. • Computer equipment to include word processing, spreadsheets, databases and a variety of software packages. • Business letter writing, grammar and punctuation, and report preparation. Skill in: • Diagnosing and treating patients. • Using medical equipment utilized in area of assignment. • Managing others, including team building. • Explaining complicated technical medical problems in simple non - technical language. • Problem- solving, decision - making and strategic - planning. • Both verbal and written communication. Ability to: i • Direct, motivate, train, develop and evaluate staff. • Develop and recommend program initiatives. • Utilize effective problem solving, build a sense of team and manage teams. • Communicate_ effectively__._, Vol. 201 Pg. //d --- ..... ........ - - -- - - -- -- -1 • Work efficiently both independently and as part of a medical team. • Plan, assign, supervise and review the work of subordinates. • Reason and make judgments and decisions. • Manage time well and perform multiple tasks, and organize diverse activities. • Perform in a stressful environment, while maintaining a professional manner. • Research, compile, analyze, interpret and prepare a variety of statistical and other reports. • Establish and maintain effective working relationships with clients, medical and other County employees and officials, representatives of outside agencies, and the general PR Duane Peters Date County Judge Vol. 201 Pg. /// P Brazos County Job Description Last Updated: September 2012 1cmp4a ROVWM 1.2 0515/1012 Cisas Number: 1508 Title: Correctional Health ProfesslonaUTemporary Department: Sheriff -Jail Admin. Sergeant, Jail Nurse Pay Group: 19 FLSA Status: Non Exempt Reports To: Approved Date:- 10/0112013 EECIC Category: Paraprofessionals �! I Position End Date: 0913012014 Temporary Employee Signature: J Remains on -call as needed to respond to any emergency situations at the Jai faollilyl assists In evaluating total health Care needs of Inmates; performs medical screening functions; d epenses medications as needed; schedules doctor appointments for inmates; performs medical teats; and completes charts and necessary paperwork. Other duties may assigned, Performs medical screening and Interviewing of Inmates to determine their health needs; Handles medication, Including screening, packing, dispensing, receMng and entering NW the computer; Assesses Inmates' medical needs and arranges for or provides treatment, Including wound treatment, suture removal and minor surgery; Performs PPD skin tests on Inmates and department employees, Including reviewing result. entering results Into the computer and completing necessary paperwork; Sets appointments for Inmates to see a physician, psychiatrist or dentist as needed; Assists doctors with examinations and medication administration; Maintains medical security and safety procedures for Inmates and slag; Prepares and dispenses medications and supervises self- adminlatration; Prepares heallh care evaluations, Instructions and counseling to Inmates, Including reviewing Inmate medical requests; Maintains inventory of and orders medical equipment, supplies and drugs and maintains security control of these Items; Monitors blood sugar and blood pressure on hypertensive and diabetic Inmates on a frequent basis and gives Insulin and other In)eetions as necessary; Answers Inmate and staff Inquldes; Maintains medical &arts, records and other required medical documentation, and requests for medical record transfers of now Inmates; Maintains cleanliness In work area; Requests special dials for Inmates as necessary; Performs clerical duties such as filing of records; and Works on -call as necessary. -------'--.._.. ._. -- - - - - -- - —_. - -- -- - Ot herDuGeeaa.asaigned.(19i) — Supervision Racelved: i j Given: , Thb Is a non- supenbory poslbn. I ....__..__ Required' ! Attainment of certification as a Licensed Vocational Nurse (LVN); or any equlvabnt oombinadon of education I and experience, which provides the required knowledge, skills and abllllba. — -... Preferred: I _ i Experience i Required: I To periomr thklob successfully, an individual must be able to perform each essengal duly satlslactoilly. Tbs 1 requkeme nts listed below are representative of the knowledge, skill, artdior ability required Reasonable J accommodations may be made to enable Individuals with desbgitles to perform file essential functions i Preferred: I ' Cerfificates, Licenses, j Registrations Required: Must hews a Lkansod Voalbnsl Nurii (LVN) or Paramedic level certification or above. � Vol. 201 Pg. //Z Typical: ' The pbyalral demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this lob. Reasonable accommodations may be made to enable Individuals with dOebllitles to perform the essential functions. While performing the duties of this fob, the I employee is regularly required to sit; use hands to finger, handle or feel; reach with hands and arms; bend and kneel; and talk and hear. The employee to frequently required to stand and walk. The employee must frequently tilt and /or move objets welghing up to 20 pounds, such as books and stocks of records. Spec vision ablWies required by this)ob Include dose vision and ability to adjust focus. as s�dna, a , Typical: 1 First aid, pharmacology, cardiopulmonary resuscitation, nursing and standard )all practices and procedures preferred. Work effectively with Inmates, other staff members, and the public; analyze data; read prescriptions i and warning labels; reason and make medlcal )udgmenis and decisions, especially In emergencies; follow Instructions, administer Injection; demonstrate proficiency In both oral and written communication; and operate computers. Thr he work environment characteristics described here are representative of those an employee encounters while performing the essential function; of this lob. Reasonable accommodacons may be made to enable Individuals with disabilities to perform the essential functions. The noise level in the work environment Is usually high. While performing the essential duties of this lob, the employee Is constantly required to perfoml multiple tasks simultaneously, to work under time pressures to meet deadlines, and to work closely with others as a part of a team. The employee Is frequently required to respond to emergency situations. Vol. 201 Pg. //-3 t A RO u 54 Duane Peters Date County Judge •� er„ r Brazos County N Job Description hT\ Last Updated: February 2014 Class p i 40 _._D._.._.._.._........._ ^ -..._T Animal 17 Dep ant Sheriffs LSSi FA Non Exam Re TO: Sheriff, Chief Dept Approved Date: 104/1612014 1 EEOC Category: I Protective Service Twnpo@ Rwi" 1.7OW MCtt Lieutenant or Objective Is to protect the residents of Brazos County and to enforce the laws. This is a responsime non- supervii position. uuties muuoe preparing and maintaining certain livestock records; investigating livestock and companion animal complaints, including but not limited to; responding to calls and routine animal related complaints; taking appropriate action investigating crime scenes for animal cruelty complaints, Investigating livestock theft; to prevent crime, enforce laws, and regulations; obtaining and serving arrest warrants oertainino to animal complaints, preparing cases and writing reports. for responding to Eshay Livestock cells; Responsible for responding to Animal Control Calls; County Rabies control authority; Captures and transports animals to the Animal Shaker or Livestock commission as needed Herd's loose livestock back Into pastures. Makes temporary repairs to fences as needed or Keep records of activities and makes reports concerning animal complaints, and investigati_. Conduct Investigations as it relates to complaints of Livestock Theft and Animal Cruelty; Questions witnesses and suspects and take statements and deposaions; Gather and label evidence, lake photographs, and fingerprints, and testify in court; - Conducts follow up investigations of reported criminal offenses that pertain to animals, including preparing cases for presentation to the District Attorney's Office, County Attorney's Office and the Grand Jury. Prepares complaints for arrest warrants; prepares search warrants Assist other divisions, sections, or personnel as needed or directed. _Other Dutiesas.assigned,,.(1%) years Vol. 201 Pg. // d ' Ph e! Demands ___.. _ -- ..— . � _se -the.. _— Types; - -- -- TIV► physlral demands dss«ibed hero are roprosantative of those that must be met by an employee to successfully perform the essential functions of this Job. Reasonable accommodations may be made to enable Individuals with disabilities to perform the essential functions. While performing duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift andfor move objects weighing up to 50 pounds, such as books and stacks of records, fence posts, barbed wire, and sack feed, and occasionally must lift and/or move objects weighing 100 pounds or more. The employee may be occasionally called upon to perform such acts of Interim physical exertion emergency situations. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, color vision, and ablltty to adjust focus. Knowledge. Skins, & Abilities _. -_.._ Typli _ ._.._ ._.._ . _ ... _ __..._— _.... Knowledge of Texas Penal Code; Code of Criminal Procedures; Health and Safety Code; Investigation of Criminal Offenses; the Criminal Justice System, Interview and interrogation techniques and department policies and procedures. ' Ability to understand and follow written and oral instructions, departmental policy, rules, regulations and laws; ability to establish and maintain effective working relationships with other law enforcement agencies and the general public; ability to analyze situations and adopt a quirk, effective and reasonable course of action; ability to learn the use and care of vehicles, firearms and specialized equipment; ability to communicate effectively orally and in writing; and good physical condition. May be required to have adequate skills with a computer to prepare records and reports. __ - -- - -- - _...._.._._.. - - - -_ __.-- __. - -- �.._.. _ - -- - - - - -_ - The work environment eharederiWa described hero aro re reseraative of Moos uM employee encounters while performing the essential functions of thisjob. Reasonable accommodations may be made to enable Individuals with disabilities to perform essential functions, While performing the essential duties of this job, the employee is constantly required to work under time pressures to most deadlines, to perform multiple tasks simultaneously, and to perform tedious exacting tasks; the employee Is frequently placed In emergency situations In which there Is the possibility of danger or physical abuse: the employee is frequently required to work with others as part of a team. The noise level in the work environment is usually moderate; but may be noisy or distracting. A R 11 fro 10 Duane Peters Date County Judge Vol. 201 Pg. r �jf I Class Number: FLSA Status: Approved Date: Position End Date: Brazos County Job Description Last Updated. September 2012 1713 Title: Clk, Temp. 1040hrs 07 Department: District Clerk Non Exempt Reports To: Supervisor & District Clerk 10101/2013 EEOC Category: Office and Clerical Temporary 09/30/2014 Employee Signature: Taealae Rwubn 12 oanraol2 Scan both active and disposed paperwork and files. File documents and files after scanning. Assist the public and other employees, as needed or requested, with records search which may include microfilm search and making of copies. Assist other employees, as needed or requested, with answering telephone calls, answering questions, and directing to proper person according to office procedures. Perform all other duties assigned with fall within the general scope and ability level of the job. ()flier MAiaa as aaainnart NW-1 or Required: To perform this job successfully, on Individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable Individuals with disabilities to perform the essentiaiifunctions. Preferred: _ .- ..... -- ...... - -- ...... Certificates, Licenses, — — - -- - - -- - - -- __._ —. Registrations ' Required Mora I Preferrodc t l Physical Demands _ —.... T, -- _ . ... _ _ ........... Vol. 201 Pg. 116 - - -- - - -'- - ' _ - - - -- - - --- - - - - -- Typlcd: l The physical demands described here are representative of those that must be met by an employes to successfully perform the essential functions of this job. Reasonable accommodations maybe made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle or feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as books and stacks of records. Specific Ivision abilities required by this job include close vision, distance vision, and ability to adjust focus. _..._._._..._ ... ...... ._ ..._.__ —_. _...— ........________ _ __ .— __._.— _._______..___.- _ -.._.. �Opeiete canDutere, YlGuding spreadsheet and woM processing software; road and interpret manuals and memos; perform basic mathematical calculations; write letters, memos, and telephone messages; manage time effectively; understand and follow instructions; operate standard office equipment, such as copy machine and facsimile machine; communicate effectively, both orally and in writing; and maintain effective working relationships with co-workers and the general public. .... ._..._ ------- --- _— .._..- -._... The work environment characteristics described here are representative of those an employee encoumars while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The employee is constantly required to work closely with other as a part of a team. The employee is frequently required to perform tedious and exacting wok to perform multiple tasks simultaneously, to switch from one task to another, and to work under time pressures to meet deadlines. County Judge Vol. 201 Pg. / / % .11.... rlr. From Area Supervisor or Lead worker Given: This is a non - supervisory position. Education Required: High school graduation or Its equivalent, this Is a temporary position, no experience required. I Preferred: Brazos County Experience 7emp4b R•n•an 1 2 0an5r1e12 Required: Job Description i "•iA;•l.. ya rp�.•rF.% ,,. Last Updated: Class Number: 2667 Title: Temp Laborer, 1200 Hours Pay Group: 06 Department: Road & Bridge FLSA Status: Non Exempt Reports To: Area Supervisor Approved Date: EEOC Category: Laborers and Helpers Position End OX /Oa 661=02E Temporary D Employee Date: 9 -30 � 20 /S� Signature: , General Summary: A temporary postion held with the Road 8 Bridge Department, Under Bose supervision. maintains County Roads and performvs traffic control duties in accordance with all safety regulations and procedures. This temporary position will commence after April 30° and end prior to September 20". Essential Duties: The following ARE NOT intended to serve as a comprehensive list of duties. only a representative summary of the primary duties and responsibilities. Operate pickups and Rallied bucks (not requiring a CDL), and miscellaneous hand tools In accordance with all safely regulations and procedures; conduct routine equipment maintenance and daily equipment inspections • Perform basic road repair end maintenance tasks. reports safety hazards and traffic problems • Perform traffic central and nagging activities as needed. follows safety rules and regulations on all work zone and gagging riles, including placing signs, barricades, traffic cones and other warning devices • Performs manual labor assignments as needed. cuts brush with hand tools, chips, toads and hauls brush, removes dead animals along counly roads, clean right-of-way brush and other debris to Improve visibility or diminish road hazards. Tamps• smooths and levels road surfaces. Assists with basic maintenance of fences and bridges indrding removal of driftwood and debris from culverts and right of way. • Assists with patching, lapping, packing, and leveling cold mic dirt or other materials during road repair • Prepares reports and maintains records as needed Other Duties as assigned. (1 %) Supervision Received: From Area Supervisor or Lead worker Given: This is a non - supervisory position. Education Required: High school graduation or Its equivalent, this Is a temporary position, no experience required. I Preferred: Flogger Training; First Aid Training. Experience Required: Now Preferred: 1 to 2 years previous experience on form. ranch or construction sites performing manual tabor with hand toots. Certificates, Licenses, Registrations Required: Valid Drivers License. Preferred: (Valid) Class C Commercial Ohvers License. Flogger TralninglCeniftcagon. First Aid/CPR Certification Vol. 201 Pg. //"S Physical Requirements TypiCel: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job Work is performed outdoors at construction sites, maintenance facilities, and outside environments. Moderate physical demands Including strength sufficient to lift and nave items weighing up to 80 pounds without assistance. White performing the duties of this job, the employee Is regularly required to stand; use hands to finger, handle, or feel; reach with hands and arms', and talk and hear. The employee must frequently bend stoop, squat and walk on uneven surfaces wkhout assistance. Soecft vision abilities required by this job Include cil vision, distance vision, peripheral vision, and ability, to adjust focus Knowledge, Skills, & Abilities Work Environment Typical: Knowledge of • County policies and procedures • Techniques of Traffic Control • OSHA safety miss and regulations; and safety standards in hazardous traffic environments. Federal and stale safety laws and regulations Skills In j • Safe and efficient operation and maintenance of pick up trucks, flat bed trucks as well as miscellaneous hand held tools according to standard operating and safety procedures. • Following safe work practise. . Establishing and maintaining effective working relationships with co-workers. • Following verbal and written instructions. Typical: The walk environment chareclarlsgas described here are representative of those anemployeeencowtters while performing the essential functions of this job. The noise level in the work environment is frequently bud. The employee is constantly required to work closely with others as a pan of a team, and is frequently exposed to danger and Irrctement weather. The employee is occasionally required to perfomr tedious, exacting work, to switch from one task to another, and to work under time pressures to meet deadli ies. Vol. 201 Pg. County Judge TEXAS DEPARTMENT OF AGRICULTURE TODD STAPLES COMMISSIONER March 3 L 2014 The Honorable Duane Peters County Judge County of Brazos 200 South Texas Avenue. Suite 332 Bryan, TX 77803 -5359 Re: Texas Community Development Block Grant (TxCDBG) Program Contract No. 713032/Axis Pipe & Tube, Inc.. Section 18 /Six Month Rule Remediation Dear Judge Peters: The Texas Department of Agriculture (TDA) has received your letter dated March 7, 2014 requesting an extension to the above contract's Six Month Rule. As the County has satisfied Section 22.A 1 -6 and 8, but is unable to satisfy 22.A 7 and 9 for the reasons stated in your letter TDA proposes the following deadline extension to bring the contract into compliance: • No later than August 1, 2014 the County shall submit documentation required to satisfy Section 181 of the TCF contract. Furthem—sorc, TDA has rvviC'wc d tha I-aft Left-Cr of Credit (i,liC)(2 "'r D.ali) submiacd by Regan Lenehan on March 14, 2014. Due to the unique challenges Axis Pipe & Tube, Inc. has faced in obtaining a multiyear LoC, as a one time offer, TDA accepts the above referenced LoC as satisfaction of Special Condition 22.A.9 with the following condition: r P.O. Box 12847 Auscin, Texas 78711 (512) 463 -7476 Fax: (888) 223 -8861 www.TexasAgriculture.gov Vol. 201 Pe. / -1,6' The Honorable Duane Peters March 31, 2014 Page 2 The County shall submit a letter to TDA, no less than 30 days prior to the LoC's annual renewal date, certifying the following: • The LoC continues to be in place and will be renewed until the contractually required deadline • The LoC is in the contractually required amount of $750,000.00 If the LoC lapses during the TxCDBG contract period or reduces in amount, all funds shall immediately be placed on hold and TDA will begin termination procedures. Upon receipt and review of the above items, the County will be notified whether the submitted documentation is acceptable, unacceptable or incomplete, and/or further documentation is required. The referenced contract will continue to be out of compliance until Special Conditions 22.A.7 and 9 have been satisfied. The County is ineligible to subinit a Texas Capital Fund (TM application and no TxCDBG funds shall be released as long as the County has a contract out of compliance. Should the project fail to be brought into compliance by August 1, 2014, this contract may be terminated and the funds will be deobligated. If the LoC lapses during the TxCDBG contract period or reduces in amount, all funds shall immediately be placed on hold and TDA will begin termination procedures. If the County agrees to these terms, sign below and return this letter to TDA. Please retain a copy for your own records. to the aboaeextension and conditional approval of the LoC: Duane Peters Brazos County Judge Should you have any questions or need assistance regarding this matter, please do not hesitate to contact Chad Hinds at (512) 936 -0232 or at Chad.Hinds@TexasAgriculture.gov. Sincerely yours, Suzanne amard State Director, Community Development Block Grant Program cc: Regan Lenehan, Grantworks Vol. 201 Pg. /1Z-1 6 LAW ENFORCEMENT PSYCHOLOGICAL SERVICES AGREEMENT FOR ROBERT W. GRANT, ED.D. THIS LAW ENFORCEMENT PSYCHOLOGICAL SERVICES AGREEMENT (hereinafter 'AGREEMENT7, made and entered Into this 316T day of March, 2014, by and between Robert W. Grant, Ed.D„ a Texas Licensed Psychologist, 3301 101" Street, Lubbock, Texas 79423, (hereinafter 'DR. GRANT'), and Brazos County, 200 S. Texas Avenue, Bryan, Texas 77803, to Include: Brazos County Shedff's Office, 1700 West State Highway 21, Bryan, Texas 77803 and Brazos County Detention Center, 1835 Sandy Point Road, Bryan, Texas 77803, (hereinafter "CLIENT'. WHEREAS, the CLIENT Is obligated to utilize the services of a Licensed Psychologist as required by Texas Administrative code and Texas Commission on Law Enforcement Rules §217.01(c)(2),217.1(a)(12), 217.7(e), 221.35. WHEREAS, the CLIENT desires to engage DR. GRANT to perform Law Enforcement Psychological Evaluations on the terms and conditions of this AGREEMENT, and while complying with all applicable State and Federal Regulations and DR. GRANT Is willing to provide such services: NOW, THEREFORE, In consideration of promises and mutual agreements contained herein, end other good and valuable considerations, the receipt of which is hereby acknowledged and the parties agroo as follows: 1. SCOPE OF WORK: DR. GRANT agrees to provide law enforcement employee psychological evaluations to the CLIENT as described In Exhibit A, as an Independent contractor, under the terms and conditions of this AGREEMENT. Those persons In need of a psychological evaluation shall be referred to DR. GRANT for a brief clinical interview via webcam after DR. GRANT has received and reviewed all required documentation as described In Exhibit A, and as required by Texas Administrative Coda and Texas Commission on Law Enforcement Rules §217,01 (c)(2),217.1 (a)(1 2). 217,7(e), 221.35. The CLIENT retains final decision with regard to hiring of any employee for whom a law enforcement psychological evaluation has been administered regardless of the results of said evaluations. 2. PERFORMANCE OF SERVICES: DR. GRANT shall be solely responsible for the quality of services rendered to the CLIENT, and a) Services rendered shall meet or exceed professionally recognized standards of psychology practice. b) DR. GRANT, his agents, and staff, do not discriminate In principal or practice on the grounds of age, sexual orientation, gender, religion, creed as enforced by federal law under Title VI and VII of the Civil Rights Act of 1964 and Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1992. 3. TERM: The AGREEMENT shalt begin the date of contracl execution and shall remain in effect for a period of one (1) year from that dale. Thereafter, the AGREEMENT shall automatically renew for periods of one (1) year, unless terminated as provided in the following section labeled TERMINATION. 4. TERMINATION: The AGREEMENT may he tennlnated by either party thirty (30) days after receipt of written notice to the other party. In the event of termination of the AGREEMENT, the CLIENT shall: a) Return to DR. GRANT all previously provided forms and related documents within 7 business days, b) Pay any end all outstanding Invoices as provided In the section below labeled 6, BILLING, and DR. GRANT shall cooperate with the CLIENT to close all open accounts, files and related paperwork. Vol. 201 Pg. i �� 6. COMPENSATION AND PAYMENT: For Services Rendered, the Provider shall be paid $85.00 per employee evaluation. 6. BILLING: DR. GRANT shall bill for any services rendered on an 'as completed" or 30-day invoice term to be decided by mutual agreement of both parties and, a) Invoices will be trolled to the CLIENT at the billing address of record listed on Exhibit A. b) In the ever)[ either party terminates the AGREEMENT, OR. GRANT shall provide a current statement of all open accounts and /or charges to the CLIENT within seven (7) business days after receipt of written notice and c) The CLIENT shall pay In full all open accounts and /or charges within sixty (60) business days of notice of termination of AGREEMENT. LICENSES: DR. GRANT agrees to maintain throughout the term of this AGREEMENT any licenses, certifications or accreditations necessary to render the services contemplated herein. 8. LIABILITY INSURANCE: Throughout the term of this AGREEMENT, DR. GRANT shall maintain professional liability Insurance in the amounts equal to $1,000,000 per occurrence and $3,000,000 annual aggregate with respect to performance of duties and obligations under this AGREEMENT. 9. INDEMNIFICATION: Subject 10 the limitations as to damages in the Texas Tort Clalms Act and without waiving Its governmental immunity, the CLIENT and DR. GRANT agree to hold harmless each other, its governing board, officers, agents and employees for any losses, claims, demands, actions, lawsuits, damages, judgments or liabilities or causes of action caused or asserted to have been caused directly or indirectly by any other part to this Agreement, or any of its officers, agents or employees, or as the result of its performance, or any of its officers, agents or employees, of this AGREEMENT, 10. CONSENT TO SUIT: By entering Into this Agreement neither party gives its consent to suit. 11. ALTERNATE DISPUTE RESOLUTION:(1) To the extent Chapter 2280, GOVERNMENT CODE, as It may be amended front time to time ("Chapter 2280 "), Is applicable to this Agreement and is not preempted by other applicable law, The CLIENT and DR. ROBERT GRANT must use the dispute resolution process provided in Chapter 2260 of the Texas Government Code to attempt to resolve a dispute arising under this Agreement and Is a required prerequisite to suit In accordance with Chapter 107, Texas Civil Practices and Remedies Code. The CLIENT must submit written notice of a claim of breach of contract to DR. GRANT. 12. AUTHORITY TO CONTRACT: Each party has lute full power and authority to enter Into and perform this AGREEMENT, and the persons signing below on behalf of each patty have been properly authorized and empowered to enter Into this AGREEMENT. The persons executing this AGREEMENT hereby represent that they have authodzalion to sign on behalf of [heir respective entities. 13. CONFIDEN,rlALfrY of RECORDS: DR. GRANT and the CLIENT agree to perform their respective duties under this AGREEMENT at all times in compliance will) all applicable federal, stale, and local laws, rules and regulations, including, but not limited those as provided in the Texas Administrative Code and Texas Commission on Low Enforcement Rules §217.01(c) (2),217.1(x) (12), 2173(e), 221.35, and the Health Insurance Prhabiiity and Accountability Act of 1906 (HIPAA). a) Throughout the lens of this AGREEMENT, each party and Its authorized agents may have access to Protection Health Information ('PHI "). Both parties agree to only disclose Stich confidential Informatlon as needed to comply with the terms of the AGREEMENT. CONFIDENTIAL Law Enforcement Psychological Evaluation Contract 2014 Robert W. Grant, Ed.D. Page 2 of 4 Vol. 201 Pil 1,2-3 b) The use or disclosure by either party of information concerning a recipient of services, pursuant to this AGREEMENT, for any purpose not directly connected with the administration of the CLIENT or DR. GRANT with respect to such services is strictly prohibited. 11. DOCUMENTATION: DR. GRANT and designees will document and maintain record of services rendered as applicable for completion of law enforcemenl psychological evaluations. 12. CONFIDENTIALITY OF TERMS: Except for disclosure to their legal counsel, accountants and financial advisors, both parties warrant and covenant to the other party that neither party shall disclose the terms of this AGREEMENT to any person who is not a party of s!gnatory to this AGREEMENT, unless disclosure thereof Is required by law or otherwise authorized by this AGREEMENT or consented to by the other party. 13. INDEPENDENT CONTRACTOR: DR. GRANT shall at all Mmes be deemed to be an independent contractor, and shall riot do business as or claim to represent the CLIENT. 14. PROVISIONS: If any provision or provisions of the AGREEMENT shall be held to he Invalid, Illegal or unenforceable, the validity, legality and enforceability of the remaining provisions shall not In any way be affected or Impaired thereby. 15, GOVERNING LAW: The terms and conditions of the AGREEMENT and performance hereunder shall be construed In accordance with the laws of the Slate of Texas. Venue shall be In a court of competent Jurisdiction In Brazos County, Texas. 16. NOTICES: Unless otherwise agreed by both parties, legal notices or communications required by this agreement shall be in writing and shall be deemed delivered when hand - delivered or seven (7) days after being sent by U.S. mall, return receipt requested, to the addresses of record as provided In Exhibit A. 17. ENTIRE AGREEMENT: This AGREEMENT sets for the entire AGREEMENT between the parties with respect to the subject matter of this AGREEMENT and supersedes all prior commitments, understandings, warranties and negotiations, whether oral er written, between DR. GRANT and the CLIENT. By signing this AGREEMENT, both parties agree to comply with Its contractual requirement and thus: In WITI.JESS WHEREOF, the parties hereto caused this AGREEMENT to be executed this 3�5 day oT GtiQn cl� 12014. ROBERT W. GRANT, ED. D. LICENSED PSYCHOLOGIST Sigma- - Title Date CONFIDENTIAL Robert'uV. Grant, Ed.D. Be A�0 SLff Y, TE !t luting Brazos Cun Office and azosCounty.etenl Signa i Duane Peters, County Judge Date Law Enforcement Psychological Evaluation Contract 2014 Page 3 of 4 Vol. 201 Pg. / �#4 EXHIBITA DESCRIPTION OF PSYCHOLOGICAL MEASURES UTILIZED: 1. PSYCHOLOGICAL MEASURE TO EXAMINE PERSONALITY DISORDER AS CHOSEN BY DR. GRANT. 2. PSYCHOLOGICAL MEASURE TO EXAMINE PSYCHOPATHOLOGY AS CHOSE BY DR. GRANT. 3. OTHER TESTS OR QUESTIONNAIRES BRIEF HISTORY QUESTIONNAIRE AS CHOSEN BY DR. GRANT. DESCRIPTION OF OTHER REQUIRED PORTIONS OF EVALUATION PROCESS: 1. BRIEF CLINICAL INTERVIEW VIA WESCAM DESCRIPTION OF CLIENT DUTIES: 1. ALL REQUIRED DOCUMENTS AS LISTED BELOW, SMALL BE PROVIDED TO DR. GRANT IN A MANNER AS TO ALLOW TIME FOR SCORING AND REVIEW PRIOR TO INTERVIEWING THE EMPLOYEE AS REQUIRED BY TCOLE. 2. UPON THE COMPLETION OF EMPLOYEE INTERVIEW, THE CLIENT SHALL MAIL ALL ORIGINAL REQUIRED DOCUMENTS LISTED BELOW TO DR. GRANT AT THE ADDRESS OF RECORD. 3. THE CLIENT, PRIMARY CONTACT PERSONS AND ANY OTHER FACILITATORS SMALL ACKNOWLEDGE UNDERSTANDING AND AGREE TO FOLLOW ALL ADMINISTRATION DIRECTIVES INCLUDED IN THE LAW ENFORCMENT PSYCHOLOGICAL EVALUATION PACKET. 4. THE CLIENT SHALL PROVIDE A QUIET AND PRIVATE SPACE FOR CONDUCTING WESCAM INTERVIEWS. DESCRIPTION OF REQUIRED DOCUMENTS: 1. Licensee Psychological and Emotional Health Declaration (L-3 Declaration) 2, Personal Information Page 3. Answer sheets) for all questionnaires. 4. Notarized Affidavit 6, Acknowledgement Page DESCRIPTION OF INTERVIEW SCHEDULE: 1. INTERVIEW TIMES ARE AVAILABLE DURING THE FOLLOWING TIMES (EXCEPT HOLIDAYS) OR BY SPECIAL APPROVAL: 9:00AM CST TO 12:OOPM CST TUESDAYS 1:30PM CST TO 6:DDPM CST TUESDAYS AND16VEDNESDAYS MAILINOlSILLINGIPHYSICAL ADDRESS OF RECORD FOR: ROBERT W. GRANT, ED.D 3301 1015" STREET LUBBOCK, TEXAS 79423 BUSINESS TELEPHONE /FAX NUMBERS FOR: ROBERT W. GRANT, ED.D. 806.786-4381 PH 806- 261 -9964 CONFIDENTIAL Robert W. Grant, Ed. D. PHYSICAL ADDRESS AND PHONE NUMBER OF RECORD FOR: DUANE PETERS, BRAZOS COUNTY JUDGE 200 S. TEXAS AVENUE BRYAN, TEXAS 77803 979 - 361- 4102PH PHYSICAL ADDRESS AND PHONE NUMBER OF RECORD FOR: BRAZOS COUNTY SHERIFF'S OFFICE 1700 WEST STATE HIGHWAY 21 BRYAN, TEXAS 77603 079.381.4900PH BILLING ADDRESS OF PHONE NUMBER OF RECORD FOR: BRAZOS COUNTY DETENTION CENTER ATTN: LAURA S. COOK 1835 SANDY POINT ROAD BRYAN, TEXAS 77803 079 -361 -4097 Lew Enforcement Psychological Evaluation Contract 2014 Page 4 of 4 Vol. 201 Pg. Zr25� 0o !er i ies Court Payment Card Processing Participation Agreement This Payment Card Processing Participation Agreement ( "Processing Agreement ") is made and entered into by and between Tyler Technologies, Inc., a Delaware corporation ('Tyler'), and Brazos County through its County Clerk (the *Court'). WHEREAS, Tyler and the Texas Office of Court Administration ( "OCA ") have entered into a certain Electronic Filing Agreement dated November 8, 2012 (the'eFile Agreement") whereby Tyler has made available to Court Tyler's electronic filing system; and WHEREAS, through the said electronic filing system, certain Registered Users may submit payment for statutory courts costs and fees through the eFile System provided Court is enrolled in a Court Payment Card Processing Participation Agreement; and WHEREAS, Tyler has contracted with a national banking assoclatlon ( "Member), a payment processer ( "Processor'), and others, to provide services under this Processing Agreement; and WHEREAS, Member is a member of several Associations, including but not limited to Vise and MasterCard; and WHEREAS, through Member, Tyler is authorized to process the Card Transactions listed on Schedule 1; and WHEREAS, Tyler shall submit Transactlons on behalf of Court In accordance with Association Rules. NOW, THEREFORE, in consideration of the mutual promises made and the mutual benefits to be derived from this Processing Agreement, Tyler and Court agree as follows: A. Tyler shall furnish the services described in this Processing Agreement. B. This Processing Agreement consists of this cover and signature page and the following attachments and exhibits attached hereto and to be attached throughout the Tenn of this Processing Agreement, all of which are incorporated by reference herein: • Merchant Payment Card Processing Agreement Terms and Conditions • Schedule 1. - Merchant Payment Card Processing Fees IN WITNESS WHEREOF, this Processing Agreement has been executed by a dylyeet zed officer of each party hereto to be effective as of the date last set forth below (the "Effective Date "):,---, TYLER TECHNOLOGIES, INC. Court- By By: Name: Name. wr.P PPrS Title. Title. Date: Date: 1 Processing Agreement — Vol. 201 Pg. 1c;1Z Merchant Payment Card Processing Agreement Terms and Conditions 1. ACKNOWLEDGEMENTS 1.1. By executing this Processing Agreement Court is contracting with Tyler to obtain Card processing services on Court's behalf. 1.2. Court acknowledges that Tyler contracts with a payment processor (a 'Processor), Members, and other third parry provides to provide xrvicene under this Processing Agreement and Court hereby wnsente to time use of such Processor, Members, and others to provlde such seMaS. 1.3. Any terms not otherwise defined herein shall have the same meaning as provided in the eFile Agreement which is incorporated herein by reference, 1.4. Court shall complete an application with the Member with which Tyler has contracted, and execute W agreement with such Member (the 'Member Bank Agreement-). By executing the Member Bank Agreement Court is fulfilling the Association Rule of entering Into a direct contmotual relationship with a Member, and Court agrees to comply with Association Rules as they pertain to Transactions submided for processing through the Tyler service. For purposes of processing Transition hereunder, It is understood and agreed that references to 'Merchant' herein and/or in the Member Bank Agreement are Intended to mean the Court I.S. Court acknowledges that Tyler may have agreed to be responsible for Court'e obligations W a Member for such Transactions as sot forth in the Member Bank Agreement Tyler shall be entitled to invoice Court for any fees, Charges, debits or mats actually paid by Tyler wising out of any claim, complaint or Chargeback made a claimed by a Cardholder with respect to any Transactions submitted by Court. 2. SETTLEMENT AND CHARGEBACKS 2.1. Merchant Bank Account In order to receive funds, Court must maintain a bank account (the 'Merchant Bank Account-) at a bank that is a member of the Automated Clearing House ('ACH') system and the Federal Reserve wire system. Court agrees not to cox the Merchant Bank Account without giving Tyler at least thirty (30) days' prior written notice and substituting another bank account, Court is solely liable for all fees and wets associated with Merchant Bank Account and for all overdrafts. Tyler shall not be liable for any delays In receipt of funds or errors in bank account emotes caused by third parties. Including but not limited to delays a errors by the Member Bark or payment processor to Merchant Bank Account 2.2. Settlement Trensactions shall be settled according to the terns of the Member Bank Agreement using the aomunbs) which am designated by Court. 2.3. Retrieval Requests. Court is required by the Associations to store o, ginal documentation, and to timely respond to Retrieval Requests, of each Transaction for at bast six months from the date of the respective Transaction, and to retain oopiea of all such data for at least 16 months from the date of" respective Transaction. Court is responsible for any Chargebadra that result from Court's failure to timely respond to Retrieval Requests for documentation relating to a Transamon. 3. FEES AND INVOICING 3.1. Processing Fee . Court agrees that Tyler may assess; the Processing Fees set forth in Schedule 1 for services provided by Tyler in accordance wild this Agreement For payments that are Initiated through the eFlling System, a convenence fee Ali be assessed to the consumer for each payment transaction that is paid electronically using a credit or debt card. The convenience fee will be charged at the time of the transaction and will be deposited directly Into a Tyler Technologies bank account from which all fees associated with processing and settling the transactions, except Other Foes as provided herein, will be paid. 3.1 Ad ustments to From , Tyler may modify the pricing on Schedule 1 With thirty (30) days' prior mitten notice. In addition, by giving mitten notice to Court, Tyler may change Courts fees, charges and discounts resulting trim () Ganges in Association fees (such as interchange, assessments and other charges) or (i) changes In pricing by any third party provider of a product or service used by Court Such new prices shall be applicable as of the effective date established by the Association a third party provider, or as of any later date spedfied in Tyler's notice to Court. 3.3, Other Fees In the event of a Chargebadk by a consumer, the amount of any disputed charoe may be deducted by the Member Banc frcm courts Member Bank Account pursuant to the Member Bank Aereern t In amen event Tyler may additionally assess to the Court the chargeback fee listed in Schedule 1 H instead of deducting funds from Courts Mem a^t Amount the Member assess charoebacks claims or dladAed sums t0 Tyler Tyler •ha° invoice the aame to the Court as Other Fees_ hereunder 4. THIRD PARTY PROVIDERS Tyler may, in its ads discretion cornrect with alternate Members, payment processors or other third party providers to provide services under this Processing Agreement In such event, Court shall reasonably cooperate with Tyler, Including the execution of a new Member Bark Agreement by Court, provkfed, however, that if the terms and conditions of the new Member Bank Agreement are substantially different than Court's existing Member Bank Agreement, Wen Court shall have the right to terminate this Processing Agreement. 5. TYLER CONFIDENTIAL AND PROPRIETARY INFORMATION 5.1. Protectm of Tvler Confidential arjd-Proaieary Infonnat Court shall not disclose, disseminate, transmit publish, distribute, make available, or otherwise convey Tyler Ccnfidental and Proprietary Information, and Court shall not use, make, sell, or otherwise eaplod any such Tyler Conddendal and Proprietary Information for any purpose other than the performance of this Processing Agreement without Tyler's written consent except (a) as may be required by law, regulation, judicial, o administrative process; or (b) as required in litigation pertaining to this Processing Agreement provided that Tyler is given advance notice of such intended disclosure, in order to permit it the opportunity m Seek a protective order. Court shall ensue, that all individuals assigned to perform services herein shall abide by the tonne of this Section 5.1 and shall be responsible for breaches by such persons. 5.2. Judicial Proceedings. if Court Is requested or required (by oral questions, interrogatories, requests for information or documents in legal proceedings, subpoena, civil Investigative demand, or other similar process) to disclose any Tyler Confidential and Proprietary Information, Court shed provide Tyler with prompt mitten notice of such request a requirement so that Tyler may seek protective orders or other appropriate remedies and/or waive compliance with the provisions of this Processing Agreement If, in the absence of a protective order or other remedy or the receipt of a waiver by Tyler, Court noretheleas is legally compelled to disclose Tyler Confidential and Proprietary Information to any court or tribunal aelx would stand liable for contempt or suffer other owwre or penalty, Court may, without liability herein, disclose to such court or tribunal only that portion of Tyler Confidential and Proprietary Information which the court requires to be disclosed, provided that Court uses reascrmeble efforts to preserve the confidentiality of Tyler Confidential and Propnetary Information, including, without Kniftation, by cooper sting with Tyler to obtain an appropriate protective order or other reliable assurance that confidential treatment shall be accorded Tyler Confidential and Proprietary Information. 6. REPRESENTATIONS AND WARRANTIES 6.1. Compliance with Laws. In performing this Processing Agreement Tyler shall comply with all applicable material licenses, legal certl&ations, or insplealorn. Tyler shall also comply In all material respects with applicable federal, state, and local statutes, laws, ordinances, rules, and regulations. 6.2. Certain Business Practices. Neltiler Tyler norany of its principals Is presently debarred, suspended, proposed for debarment declared ineligible, or voluntarily excluded from participating In this Processing Agreement by any federal department or agency. Tyler further represents and warrants tat it is not listed on any local, state a federal consolidated list of debarred, suspended, and ineligible contractors and grantees. No person (other them permanent employees of Tyler) has been engaged or retained by Tyler to soriclt procure, receive, accept arrange, or secure this Processing Agreement for any compersabon, consideration, or value. Payment Card Processing Agreement — Page 2 Vol. 201 Pg. 1,27 7. LIMITATION OF LIABILITY TYLER'S LIABILITY TO COURT FOR DAMAGES ARISING OUT OF OR IN CONNECTION WITH THIS PROCESSING AGREEMENT, WHETHER BASED ON A THEORY OF CONTRACT OR TORT, INCLUDING NEGLIGENCE AND STRICT LIABILITY, SHALL BE LIMITED TO THE TOTAL FEES PAID TO TYLER UNDER THIS PROCESSING AGREEMENT (NET OF ASSOCIATION INTERCHANGE, ASSESSMENTS AND FINES) FOR THE SIX MONTHS PRIOR TO THE TIME THE LIABILITY AROSE- WHILE BOTH PARTIES ACKNOWLEDGE THAT THIS IS AN AGREEMENT FOR SERVICES TO WHICH THE UNIFORM COMMERCIAL CODE DOES NOT APPLY, IN NO EVENT SHALL TYLER BE LIABLE FOR INCIDENTAL, CONSEQUENTIAL OR SPECIAL DAMAGES OF ANY KIND, INCLUDING, WITHOUT LIMITATION, LOST REVENUES OR PROFITS, OR LOSS OF BUSINESS OR LOSS OF DATA ARISING OUT OF THIS PROCESSING AGREEMENT, IRRESPECTIVE OF WHETHER THE PARTIES HAVE ADVANCE NOTICE OF THE POSSIBILITY OF SUCH DAMAGE S. TAXES 8.1. Tax ExemCt Status. Court is a govemmentel tax-exempt entity and shall not be responsible for any taxes for any Licensed Property a services provided fa herein, whether federal or state. Thebes paid m Tyler pursuant to this Processing Agreement are inclusive of any applicable sales, use, pesonal property, or other taxes attributable to periods on or after the Effective Date of this Processing Agreement. 8.2. Employee Tax ON cordons. Each parry accepts full and exclusive WD lily for the payment of any and all Contributions or taxes for Social Security, Workers Compensation insurance, Unemployment Insurance, or Retirement Benefits, Pensions, or annuities now or hereafter imposed pursuant to or arising arm any state a federal laws which ere measured by the wages, salaries, or other remuneration pay to persons employe] by such party for work performed under this Processing Agreement 9. TERM, SUSPENSION, AND TERMINATION 9.1. ICQg• The term of this Processing Agreement (the'Teirh') shell commence on the Effective Date hereof and shall continue in effect for three years: provided, however, that at the and of such initial term, and on each subsequent anniversary of the Effective Date, the term shall automatically extend for an additional year unless either party provides, at least ninety (90) days prior to the end of the then current term, written notice that k does not wsh to extend the term or otherwise terminates the agreement fa Cause pursuant to Section9.2 9.2. Termination for Cause. Either party may terminate this Processing Agreement for Cause, provided that such party follows the procedures ad forth in this Section 9,2. (a) For purposes of this Section, 'Cause' means either. (i) a material breech of this Processing Agreement, which has not been cured within ninety (90) days of the data such party receives written notice of such breach; (I) if Tyler services provided under this Processing Agreement fail to conform to generally accepted standards for such servtcas in the Card processing industry and, after ninety (90) days winter notice, Tyler does not rectify its failure of performance, (iii) the failure by Cart to timely pay when due any face owed to Tyler pursuant to this Processing Agreement and any delinquent amounts remain outstanding for a period of thirty (30) days after Tyler provides written notca of as intent to terminate for failure to pay; (t) breach of Section 5; or (v) if Tyler becomes insamnt or barkrupk a s the subject of any proceedings relating to its liquidation a insolvency or for the appointment of a receiver or similar officer fait has a receiver of its assets a property appointed or makes an assignment for the benefit of all or substantially all of Its credaons or institutes or causes to be instituted any proceeding in bankruptcy or reorganization or rearrangement of its affairs. (b) No party may terminate this Processing Agreement under Section 9.2(a)(i) unless 0 cooperates in good faits with the alleged breaching party during Il cure period and complies in good With with the dispute resolution procedures set forth In Section 10 following such period. (c) In the event either party terminates this Processing Agreement pursuant to this Section 9.2, each party shall realm all products, documentation, confidential information, and other information disclosed or otherwise delivered to the other parry prior to such termination, all revocable licenses shall terminate. 9.3. Survival The following provisions shall survive after the Term of this Processing Agreement 5; 7; 8; Error) Reference source not found.1 0. 11 and 12. 10. DISPUTE RESOLUTION Any dispute arising out a, or relating to, this Processing Agreement that canna be resolved within five (5) Susiness Days $half be rela red to the Individual reasonably designated by Cart and Tyler's Vice President of Courts and Justice Systems Division assigned to Courts account Cinterrediary Dispute Level). Any dispute that rams be resolved in ten (10) Business Days at the Intermediary Dispute Level shall than be termed to Court's chief executive officer a other individual reasonably designated by Court and Tylers President of Courts and Justice Systems Division ( "Executive Dispute Level'), at such time and location reasonably designated by the parties. Any negotiations pursuant to this Section are confidential and shall be treated as compromise and settlement negotiations fa purposes of the applicable rules of evidence. For any dispute that the ponies are unable to resolve through informal discussions or negotiations or pursuant to the dispute resolution and escalation procedures set forth in this Processing Agreement, the pames shall submt the matter to rorWinding mediation. The foregoing shall rot apply to claims for equitable relief under Section 7. 11. MISCELLANEOUS 11.1. Assignation[ Neither parry may assign this Processing Agreement or any a its respective rights or obligations herein to any third party without the express written consent of the other party, which consent shall not be unreasonably withheld. I 11.2. jam. Except as oherise expressly spedfled hwain, all notices, requests a other communication shalt be In wrung and',shat be deemed to have been given If delivered personally or mailed, by certified or registered mail, postage prepaid, return receipt requested, to the parties el their respective addresses set forth on the signature Page hereto, or at such other addresses as may be spedfled in writing by either of the parties. All notices, requests, a oommunicafions shall be deemed effective Lyon personal delivery a tree (3) days following deposit in the mall. 11.3. Waiver. The Pefformancs a any obligation required of a party herein may be waived only by a written waiver signed by the other parry, which waiver shall be effective only with rasped to the specific obligation desalted therein. 11.4. Entire Agreement. This Processing Agreement constitutes the entire understandng and oonbW between the parties and supersedes any and all prior or contemporaneous oral or written representations or Communications with respect M the subject matter hereof. 11.5. Amendment This Processing Agreement shallnotbsmodified amended, or in any way shared except by an instrument In writing signed by the property delegated authority of each parry. All amendinents or modifications of this Processing Agreement Shall be binding upon the parties despite any lack of consideration. 11,6. Severabikt of Provisions. In the event any provislon hereof Is found invalid or unenforceable pursuant to judicial decree, the remainder of this Processing Agreement shall remain valid and enforceable according to Its terms. 11.7. Relationshlo of Parties. The parties intend that the relationship between the parties created pursuom to or arising from this Processing Agreement is that of an independent contractor only. Nether parry shall be considered an agent, representative, or employee acre other parry for any Purpose. 11.8. Govemino Law•. Any dispute arising out of or relating to this Processing Agreement a the breach Hereof shah be governed by the sws of the state of Texas, without regard to or application of choice of law Riles or principles. 11.9. 6USI. Tyler shell maintain complete and accurate records of all work performed pursuant to and arising out of this Processing Agreement Vol. 201 Pg. /,,I-j Court may, upon the written request, audit any and all records of Tyler relating to services provided herein. Court shall provide Tyler Nrerity -lour hour notice of such audit or insperl'an. Tyler shad have the fight to exclude from won inspection any Tyler Confidential and Proprietary Information not otherwise required to be provided to Court as a part of this Processing Agreement Tyler shall make such books and records evallable to Court during normal business hours. Any such audit shall be conducted at TyW$ principal place of business during Tyler$ normal business hours and at Court's sole expense. 11.10.No Third Party Berieflclarise. Nothing In this Pressing Agreement is amended to benefit, create any rights in, or otherwise vest any rights upon any third parry. 11.11. Force Malwrs. No parry to this Processing Agreement shall be liable for delay a failure in the performance of its conaacbtel obligations ansing from any one or more wants that are beyond its reasonable control, including, without limitation, acts of God, war, terahrn, and dot Upon such delay or failure effecting one party, that party shall no* the other parry and use all reasonable efforts to are or alleviate the cause of such delay or failure win a view to resuming performance of hs oontractual obligations as soon as practicable. NotvAthsmnding the foregoing, in every case ate delay or failure to perform must be beyond the cansnl and without the fault or negligence of the parry claiming excusable delay. Any pedonnance times pursuant to a ansing from this Processing Agreement shall be considered extended for a period of time equivalent to the time lost because of any delay that is excusable herein. 11.12, Eauimble Relief Each party covenants, represents, and warrants that any violation of this Processing Agreement by such party with respect to its respective obligations set forth in Section 5 shall cause Irreparable In fury to the other parry and shall entitle the other party to extraordinary and equitable relief by a court of cornpetentlurisdiction, including, without limitation, temporary restraining orders and prelaninary and permanent injunctions, without the necessity of posting bond or security. 12. CERTAIN DEFINITIONS 12.1. Retrieval Rooms t means a request for information by a Cardholder or Card issuer relating to a claim or complaint concerning a Card sale Court has made. 12.2. Transartian means the evidence and electronic record of a seta or lease transaction representing payment by use of a Card a of a refund/credit to a Cardholder. 12.3. Tvler Confidential and Proprietary Information means all information in any form relating to, used in, or arising out of Tyars operations and held by, owned, licensed, or otherwise possessed by Tyler (whether held by, owned, licensed, possessed, a otherwise existing In, on a about TyWs premises a Courts oMoss, residence(s), a facilities and regardless of how such information came into being, as well as regardless of who created, generated or gathered the intonation). Including, without limitation, all information contained in, embodied in (In any media whatsoever) or relating to Tylers inventions, ideas, creations, works of authorship, business documents, licenses, correspondence, operations, manuals, performance manuals, operating data, project", bulletins, customer lists and data, sales data, cost data profit dam, financial statements, strategic planning dam, financial planning daruu designs, logos, proposed trademark$ a service marks, test results, product or service literature, product a service concepts, process dam, specification dam, know how, sohwars, databases, database layouts design documents. release notes, algorahrna, source code, screen shots, other research and development information and data, and Inmgeectuel Property. Notwithstanding the foregoing, Tyler Confidential and Proprietary Information does not include Information that: (a) becares public other man as a result of is disclosure by Court in breach hereof, (b) becomes available to Court on a nan onfidential bash from a source other than Tyler, which is not prohibited from disclosing such information by obligation to Tyler; (c) is known by Court prior to Its receipt from Tyler without any obligation of confidentiality with respect thereto; or (d) is developed by Cart Independently of any disclosures made by Tyler. [Remainder of this page Intentionally left blank] Vol. 201 Pg. a (Schedule 1) Merchant Payment Card Processing Fees MERCHANT: PROCESSING FEES A convenience fee of 2.89% will be assessed to consumers for each electronic payment transaction initiated that flows through the eFiling System when using a credit or debit card. ACCEPTED CARD TYPES Visa, MasterCard, Discover and AMEX will be accepted. OTHER FEES A $20.00 fee shall be assessed for each chargeback transaction received. Court shall be responsible for any claims, disputed sums, returns or Chargebacks made by a consumer. Chargebacks and returns may be withdrawn from the Merchant Bank Account by the Member pursuant to the Member Bank Agreement. Vol. 201 Pg. /-:Fd 15 BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPARTMENT: Road & Bridge MEETING DATE: April 15, 2004 SUBJECT: Utility Permit — Wickson Creek Special Utility District Consider and take action on the Wickson Creek S.U.D. utility permit to construct road bore under Oak Lake Road. This project will provide water service to customer at address #11459. Site is located in Precinct 2. SUBMITTED BY: J V. Salvato Right of Way Agent APPROVED BY: Sammy C talena Commissioner Precinct 2 This request is M/0 O aNIED ❑ by Commissioners' Court Duane Peters, County Judge DATE: q -1' "- I Vol. 201 Pg. /3% APPLICATION FOR WATER UTILITY PERMIT DESIGNATING PLACEMENT OF UTILITY IN COUNTY RIGHT OF WAY TO: THE COUNTY ENGINEER OF BRAZOS COUNTY, TEXAS Pursuant to the Texas Utility Code, Section 181.024, comes now Wickson Creek SUD [company name], hereinafter referred to as "Company" a Texas Utility_ [state] Corporation, with authority to transact business in Texas, acting by and through its duly authorized representative, and hereby petitions the County Engineer for the right to lay, construct, maintain, repair and /or operate a gas facility under, over, across and/or along certain County Roads as shown on drawings and diagrams attached hereto and said location described as follows: Facility to Cross Road Road Name & Block Number Length of Crossing TYPE OF CONSTRUCTION CHECK ONE) Bored lacked Driven Cased Oak Lake Road 60' X X Facility to Parallel County Road Within Right -Of -Way Road Name and Block Number From 'to Depth Distance CONSTRUCTION TYPE 1" Diameter Wall Thickness 1 t /x" encasement pipe Material Specification PVC Maximum Operation Pressure 80 PSI The location and description of the proposed installation and appurtenances must be fully shown on the attached detailed drawings. The Company shall commence actual construction /work in good faith within 60 days from the date of said permit and shall complete said construction /work within I working days. (COMPANY MUST FILL W). If such construction is not begun by the 60'x' day, Company will be required to apply for a new permit. Company declares that prior to filing this application, it has ascertained the location of all existing utilities, both aerial and underground, and the filing of this application is prima facie evidence that the proposed installation will not conflict with any existing utility. A copy of this permit shall be kept at the job site any time work is being performed. It is expressly stipulated that this Permit is a license for permissive use only and that the placing of facilities upon public property pursuant to this permit shall not operate to create or vest any property right in said holder. It is understood and agreed that the rights and privileges herein set out are granted only to the extent of the County's right, title and interest in the land to be entered upon and used by the holder and the holder will at all times assume risk of and indemnify, defend and save harmless Brazos County from and against any and all loss, damages, cost or Vol. 201 Pe. /;L2 expense arising in any manner on account of the exercise or attempted exercise by said holder of the aforesaid rights and privileges. Any deviation from these specifications must be approved by Brazos County Engineer's Office or its designated representative. Approval of County Engineer's Office may take as long as two weeks after complete application is received. Applicant agrees to comply with all rules of the County Commissioners and the County Engineer in construction of said installation attached hereto as BRAZOS COUNTY DESIGN STANDARDS AND SAFETY PRECAUTION REQUIREMENTS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY and incorporated herein for reference. In the event Company jails to obtain a permit prior to the installation or does not install utilities in compliance with installation requirements set forth herein (4e. depth, location, etc), Company assumes all financial responsibility for damages and/or destruction of lines, cables, etc. based upon its failure to comply with Brazos County requirements. Applicant agrees that if Brazos County demonstrates a violation of the terms of this policy, Applicant stipulates that requisitesfor injunctive relief exist and that Brazos County is entitled to relief enjoining any conduct by applicant which is contrary to the policies. This permit is a revocable permit. Brazos County reserves the right to revoke this permit at any time, in the sole discretion of Brazos County, for interests of public health, safety or welfare, or for failure to repair any damages upon demand, or for any other reason deemed sufficient by Brazos County. In the event Company fails to comply with any or all of the requirements as set forth herein, the County may take suds action as it deems appropriate to compel compliance. The County Engineer further retains the right to revoke this Permit by verbal notification to the Applicant/Company. Failure to obtain this permit and/or notify the County Engineer's Office within 24 hours of beginning construction shall constitute grounds for job shutdown. By signing below, I certify that I am authorized to represent the Company listed below, and that the Company agrees to the conditions /provisions included in this permit. WICKSON CREEK SPECIAL UTILITY DISTRICT Company Name By: . q— GCt� Signature GENERAL MANAGER Title 8770 HWY21 E, P.O. Box 4756 Address Bryan TX 77806 City State Zip (979) 589 -3030 Phone Number Email: Vol. 2 01 Pg. 3 WATER UTILITY APPROVAL Brazos County offers no objection to the proposed location of the utility in the County right of way as shown by accompanying drawings and notice dated Oq- 01- *201 le except as noted below: (Month/Day/Year) EXCEPTIONS: R A44N Mo✓aa Brazos County Engineer fF— Si ture ryul Awr Title Vol. 201 Pg. -77� en 1�. I e V4 4 L�, 'I; AM"K!'71 . i i r F� Vol. 201 Pg. 13 � E 0 BRAZOS COUNTY ROADWAY SAFETY AND ROAD PRESERVATION STANDARDS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY A. General Requirements I. Adequate drainage shall be maintained in ditches at all times. 2. Penn inee will use best management practices ("BM?") (EPA and TCEQ both provide lists of examples of BMPs) to minimize erosion and sedimentation resulting from the proposed installation. 3. The permittee shall take precautions to avoid damage to property. All County Right of Way and property shall be restored to its original condition, as far as practical, in the opinion of the County Engineer or appointed representative. 4. The construction and maintenance of such utility shall not interfere with the property or rights of a prior occupant. 5. Permittee shall not interfere with other utilities located in the right of way. In the event damages occur, perm ittee will be liable to the County or other utilities running through the right of way. 6. County Engineer shall determine whether or not permittee's plans shall inconvenience the public. If it is determined that inconvenience to the public exists, then the County Engineer will decide whether such project will be allowed or if an alternative exists so as not to inconvenience the public. B. Safety Requirements 1. Proper traffic control measures must be put in place prior to beginning work and remain in place during the duration of the job. All traffic control measures must follow the Texas Manual of Uniform Traffic Control Devices ( TMUTCD). See Traffic Control Requirements below. 2. During construction, all safety regulations of the Texas Department of Transportation shall be observed. 3. Perm ittee must take such precautions and measures, including placing and displaying safety devices, as may be necessary, in order to safely conduct the public through the project area. Company shall provide flagmen, signs, signals or devices necessary to provide complete safety to the public. 4. Adequate provisions must be made to cause minimum inconveniences to traffic and adjacent property owners. I 5. No cable, conduit and/or pole line shall be laid, constructed, maintained and/or repaired so as to constitute a danger or hazard of any kind to persons or vehicles using such road. Any poles placed in the Right of Way for future installation shall be placed at the back of the Right of Way. Exceptions may be approved by the County Engineer. C. Traffic Control Plan 1. A traffic control plan, pursuant to the TMUTCD or Engineered Traffic Control Plan must be provided for the following: a. Any construction (i.e. pit, excavation, hole) left open over night, requires specific nighttime traffic control measures pursuant to the TMUTCD; b. If construction is within ten (10) feet of the roadway; or c. Any work performed in the road right -of -way; 2. Plan must be attached to the permit and kept at the job site anytime work is being performed. Vol. 201 Pg.7 1 Plan must set forth the time of completion for the job. D. Design Standards 1. All overhead installations shall conform to clearance standards of the Texas Department of Transportation and the pole be placed in the designated area for power specified as set forth in the Texas Utilities Code, Section 181.045. 2. All pole installation (including lighting) shall be placed at the backside of the Right of Way to ensure safety to the public. Any pole placed in violation of this requirement will be required to be moved to the appropriate location at the company's expense. Exceptions may be approved by the County Engineer. 3. All underground installations shall (these are minimum depths— utility may place deeper): a. be placed at a minimum depth of forty -eight (48) inches below the top of the pavement; b. be at least thirty-six (36) inches below ditch flow line when installation is within the area measured from top of bank to top of bank; c. be at least forty-eight (48) inches below ditch flow line if low pressure gas or petroleum tines. For high pressure gas and petroleum lines, see High Pressure Pipelines requirements listed below; , d. not be closer than ten (10) feet from the edge of pavement. Exceptions may apply in rights of way of less than 60'. 4. Water Lines: All water lines must be a minimum 36- inches below the ditch flow line and cased. Waterlines shall be cased if crossing under the roadway. 5. Utilities in all new developments that have 60 feet or greater of right of way shall be installed within designated locations based upon the type of utility. The locations shall be as follows: (measured from back of right -of -way). Power -0 -2 feet, nominally V Phone — 2 -4 feet, nominally 3' Gas -4 -6 feet, nominally 5' Cable -6 -8 feet, nominally 7' 6. Utilities with less than 60 feet right -of -way in all new developments shall install the utility in a similar manner as referenced in No. 3 above, however, the County Engineer or its designated representative will provide final approval of each utility location. 7. The length of any trench to be opened in advance of the pipe, conduit or ducts may not be longer than 400' if left open over night or unattended. Crossings under a county road shall: a. be bored or jacked. ABSOLUTELY NO OPEN CUTS WITHIN COUNTY ROAD PAVEMENT; b. be pressure grouted for the full length of the crossing if the annular space between pipe ands casing and soil exceeds one (1) inch. Brazos County must be given 24 hours notice of pressure grouting operations and have the opportunity to have an inspector on site to observe pressure grouting operations; c. TxDOT Standard Specification Item 476 shall be followed for all boring, jacking, tunneling and joints. 9. Bore Pits a. no pits shall remain open longer than 2 days; b. all pits shall have proper traffic control measures in place. See Traffic Control Plan listed above. c. pits shall NOT be located within ten (10) feet from the edge of pavement without prior approval from the County Engineer or his representative; d. when pits are to remain open for more than B hours, due diligence will be used in protecting' the spoil pile to prevent drainage problems; Vol. 201 Pg. /�� e. based upon soil conditions, the County Engineer or his representative may require shoring to protect pavement integrity; f. based upon soil conditions, the County Engineer or his representative may require pits be'placed further from the edge of road. 10. Any installation within ten (10) feet of edge of pavement shall meet the following: a. location must be approved by the County Engineer or his representative b. backfilled with cement stabilized material. c. based upon soil conditions, the County Engineer or his representative may require shoring to protect pavement integrity. d. All excess water and mud shall be removed from the trench prior to backfilling. Any backfill placed during a rainy period or at other times where excess water cannot be prevented from entering the trench will be considered TEMPORARY and shall be replaced with PERMANENT cement stabilized material as soon as weather permits; e. All disturbed base and pavement materials shall be removed and restored to the satisfaction of the County Engineer or his representatives. f. No side or lateral tamping to fill voids under the base and pavement materials is allowed. 11. Company must be careful to not jeopardize the slope or integrity of the shoulder of the road. In the event Company damages the slope, shoulder or any other portion of the right -of -way, Company will be responsible for repairing the damage and replacing the right -of -way to the condition it was prior to commencing construction. 12. Operation of construction and/or maintenance equipment on the traveled surface of any improved County road will not be permitted, except in an instance whereby the laying, construction, maintenance and/or repair of cables, conduits and/or pole lines cannot be accomplished by any other method and in this event all such equipment shall be of the rubber tire variety. Appropriate traffic control shall be provided meeting TMUTCD. requirements. 13. In the event said construction and/or maintenance and/or repair requires Company to remove, cut or jeopardize any section of the road (asphalt, cement, road base, etc), Company will be required to provide a performance bond or letter of credit securing necessary repairs. Said bond amount will be determined by the County Engineer. 14. The applicant shall submit a letter of "No Objection" from the Army Corps of Engineers for all designated wetlands and environmentally sensitjve lands. E. Emergency work 1. In the event Company is required to perform emergency services, that requires excavation in a County Right of Way, and unable to notify the County Engineer prior to conducting emergency repairs, Company shall notify County Engineer within 24 hours of beginning constructiontrepairs. This will allow the County Engineer and Road & Bridge Office an opportunity to inspect the site to ensure the integrity of the County Right of Way and traffic safety controls used. F. Repairs to existingfacilities 1. Maintenance and/or repair to existing cables, conduits, and/or pole lines which require disturbance of the soil, shall not be performed until plans describing such maintenance and/or repair have been approved by the County Engineer or designated representative and a permit has been obtained, G. Relocation of utilities. 1. When and if the County Engineer determines that it is necessary for the construction, repair, improvement, alteration or relocation of all or any portion of said road, any or all poles, wires, pipes, cables or other facilities and appurtenances authorized hereunder, shall be removed from said mad, or reset or relocated thereon, as required by the County Engineer within a reasonable time as determined by the County Engineer and Utility Company, and at the expense of the Utility Company. Vol. 201 Pg. /�� H. High Pressure Pipelines 1. All utility Permits for high pressure pipelines (generally 60 PSI or greater), whether pertaining to controlled access or non - controlled access installations, should contain the following additional information in the description of the permit. - diameter -wall thickness - material specification - minimum yield strength - maximum operation pressure of the pipeline 2. With the exception of the maximum operation pressure of the pipeline, this information is to be supplied for both the carrier pipe and the casing. 3. Assurance must also be given that the installation material and design meet the minimum Federal Safety Standards for Liquid and Gas Pipe Lines. Assurance must be provided on company letterhead and signed by an authorized representative of the company. 4. Petroleum Pipelines. Depth Type of Pipeline (below deepest ditch grade) Special Requirements Encased Pipe Less than 10' Must be covered with concrete pad at least 36 "deep Encased Pipe Greater than 10' No concrete pad required Non -Cased Pipe Less than 10' Must be covered with concrete pad at least 48 "deep Non -Cased Pipe Greater than 10' No concrete pad required The Concrete pad shall be minimum of 3" thick and width shall be pipe diameter plus 18" minimum. 5. Under no circumstances will a pipeline be installed parallel to a County Road within the Right -of- Way. Transmission lines have been determined to be petroleum pipelines (which includes natural gas lines) and shall not be parallel to a County Road. 6. Natural Gas Distribution is a line that serves the final customer. Vol. 201 Pg. /Sly' N F�x3 ♦ @ n yg yn ¢ @r z ) p g 3 a e oil; cai ♦ Qa" i 5 w erF 9 4l'! -a i� �8 8a e z w ~ 181 s gj fs*g6g8� 6 pg6Ei s t :♦ ij' Cea 6tt-g F f D €ill `€g eg Hill gis g$ €9$$ser %gbba_ pW B $g��eg� �gdP °Sri e�e� - _.-- _.___- ___- -.____ 121 »ews 1glnWe I •Y 3t?� � .Ye q. Ds ». s L�.•J 3 E--C i-Ed �Id yy SeRYlY:Si�$5 $� ( '' s1��$��$e 13 _e9�S$8$.R 3� 6�• ��xs. n�3e N F�x3 ♦ @ n yg yn ¢ @r z ) p g 3 a e oil; cai ♦ Qa" i 5 w erF 9 4l'! -a i� �8 8a e z w ~ 181 s gj fs*g6g8� 6 pg6Ei s t :♦ ij' Cea 6tt-g F f D €ill `€g eg Hill gis g$ €9$$ser %gbba_ pW B $g��eg� �gdP °Sri e�e� — I rr .gvua 6S.i 8111 1 i t . fla I�c s.+.. .u��• c� .8� c °st �wiro -x - _.-- _.___- ___- -.____ »ews 1glnWe I •Y 3t?� � .Ye q. Ds ». s L�.•J — I rr .gvua 6S.i 8111 1 i t . fla I�c s.+.. .u��• c� .8� c °st �wiro -x 1 � »OI�.VY »ews 1glnWe q.i »wqa TO e Va '� Vol. 201 Pg. /sZ/ w 0 J O N Q V Z ¢ O N COC W O F V C 2 j Y W oa J 0 2 Q ZN _ N O .. C a W U U N O U Y D J O = O to � N W C Z O W ^ U Q N N pY 3 1� BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2013 -2014 BUDGET YEAR NO.13114 27.1 -27.4 On this the 15th day of April 2014 at a regular meeting of the Commissioners' Court, the following members were present: A. Duane Peters, County Judge, Presiding B. Lloyd Wassermann, Commissioner, Precinct 1 C. Sammy Catalena, Commissioner, Precinct 2 D. Kenny Mallard, Commissioner, Precinct 3 E. Irma Cauley, Commissioner, Precinct 4 F. Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on 15th day of April 2014 the Court heard and approved a budget amendment for the 2013 -2014 budget year for Brazos County, Texas; and WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 10 September 2013, the following amendment(s) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 15th day of April 2014. THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS. By: Duane Peters, County Judge Original: County Clerk's Office and Attached to the original budget Copies: County Auditor County Treasurer County Budget Officer Commissioners' Court Minutes Vol. 201 Pg. /1Z BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 13114 - 27.1 Reallocation of funds to provide funding for the Tax Office building. The cost of the bids came in much higher than anticipated. This will Vol. 201 Pg. , /`/ 3 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 13/14 - 27.2 Vol. 201 Pg. ",Z/(/ BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 13114 - 27.3 a Zebra Lass Printer Vol. 201 Pg. �� BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 13114-27.4 Vol. 201 Pg. ��' PERSONNEL 19 CHANGE OF STATUS REQUESTS Commissioner Court Date: April 15, 2014 Department Submitting Information: Human Resources Purpose of Submissions: Consider and Take Action on Change Requests Department Submitting Employee Request Action Requested Request(s) Applies To District Clerk Hudson, Amber K. Resignation Expo Complex Fair Administration Juvenile Road & Bridge S.O. Jail Limon, Victoria Morrison, Martha Saenz, Jennifer Smith, Kresta Snow, Melanie Spiller, Nicole Wilson, Victoria Kozlowski, Holly Cannon, Margaret New Hire Transfer w /in Dept. Transfer wrn Dept. New Hire Termination Resignation Transfer Win Dept. New Hire Transfer w /in Dept. Chumley, Keith A. New Hire McCloud, Travis New Hire Reed, Crystal New Hire Fazzino, Charles Rogers, Lucretia Approved in Commissioners' Court: April 15 014: l County Judge's or Commissioner's Signature: (This Copy to be attached to minutes) Vol. 201 Pg. /01 New Hire Transfer Win Dept.