HomeMy WebLinkAbout2014-04-08 10:00AM REGULAR MEETINGBRAZOS COUNTY
BRYAN,TEXAS
NOTICE OF MEETING AND AGENDA
BRAZOS COUNTY COMMISSIONERS COURT
THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN
REGULAR SESSION ON APRIL 8, 2014 AT 10:00 AM IN THE
COMMISSIONERS COURTROOM OF THE COUNTY ADMINISTRATION
BUILDING, 200 SOUTH TEXAS AVE., SUITE 106, BRYAN, TX 77803
Invocation and Pledge of Allegiance - U.S. and Texas Flag - Chaplain G.H. Jones and
Commissioner Mallard.
2. Call for Citizen input and/or concerns
Consider and take action on agenda items 3 - 19:
3. Request from the Information Technology Department for out-of-state travel for Hoa Nguyen to attend
ServiceNow training in San Francisco California. Dates of travel are April 28 - May 1 2014.
4, Permission for out-of-state travel for Commissioner Caulev and Commissioner Mallard to attend the
Washington D C legislative trip with the Chamber of Commerce May 5 -8 2014
5. Discuss and take possible action on ampetance of donated property specifically the donation of 48
books to the Juvenile Detention Center.
6, Discuss and possible action on approving the Delinquency Prevention Grant application for Brazos
County Juvenile Services.
1
Payment Authorization to Maurice E. Dennis PhD at Alcohol & Safety Consultants Inc. in the amount
of $2200.00 for a service provided in the State V. David Hartley case.
Discuss and take possible action on Residential Services Contract for Juveniles with Rite of Passage
INC.
10. Award of bid # 2014 -26 Heaw Machinery Rental.
Vol.-200 Pg.
11 . Award of bid contract # 2014 -30 Fencing Supplies.
12. Approval of the following capital requisitions for the installation of cameras located at the Sherriffs
office impoundlstorage lot:
• a. Requisition #00046605 to Anixter in the amount of $98.28
• b. Requisition #00046606 to Securadyne Systems in the amount of $4,781.97
13. Capital requisition #00046634 to Silsbee Toyota in the amount of $31.196.25 for Community
Supervision to Purchase a Toyota Highlander.
14.
15. Tax Refund Applications for the following:
• a. Coronado Resources LP- overpayment -$6.02
• b. Howard Nelson-overpayment-$63.00
• c. Jane Ellen Ruggierooverpayment- $20.71
• d. David & Melina She] lenbergeroverpavment$857.62
• e. Travis L. & Diana Booker-overpayment-$20.00
• f. Priority Bank-overpayment-$90.28
• g. Johnnie Headgeoverpayment413.52
16. Budget Amendments.
Budget Amendments FY 13114 26.1 thru 26.6
17, Capital requisition #00046685 to Fleet Safety in the amount of $447.89 to purchase lights for the S.O.
Truck.
18. Personnel Change of Status.
Personnel Action Forms
19. Payment of Claims.
20. Acknowledgement of monthly reports submitted in March 2014.
21. Sheriffs report on inmate population.
22. Announcement of interest items and possible future agenda topics.
23. Call for Citizen input and /or concerns.
24. Adjourn.
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PUBLIC COMMENTS
Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four
minutes per person. Persons are invited to submit comments in writing on the agenda items and/or attend and make comment
at the Commission meeting. Members of the public are reminded that the Brews County Commissioners Court is a
Constitutional Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas
Constitution. As a Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a
Contempt of Court Citation under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in
attendance at any Regular, Special and /or Emergency meeting of the Court shall conduct themselves with proper respect and
decorum in speaking to, end /or addressing the Court; in participating in public discussions before the Court; and in all actions
in the presence of the Court. Those members of the public who are inappropriately attired and/or who do not conduct
themselves in an orderly and appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Omer
and/or continued disruption of the meeting may result in a Contempt of Court Citation.
it is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual
or group. Neither is it the intention of the Court to allow a member (or members) of the public to insult the honesty and/or
integrity of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively.
Accordingly, profane, insulting or threatening language directed toward the Court and/or any person in the Court's presence
and/or racial, ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following
sanctions:
1. cancellation of a speaker's time;
2. removal from the Commissioners Court;
3. a Contempt Citation; andlor
4, sock other andlor criminal sanctions as may be authorized
under the Constitution, Statutes and Codes of the State of Texas.
The County Commissioners Court can deliberate or take action only lt a matter has been listed on an agenda properly posted
prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The
Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However,
responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter
without notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County
Judge and/or Commissioners may choose not to respond to public comments, except to comect factual inaccuracies, recite
existing policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act ?
551.062.
INVOCATION
Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court The
views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not
necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required
to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the
business of the Court.
The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave., Suite 106, Bryan, TX 77803 is
wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two
working days before the meeting. To make arrangements, please call (979) 361 -0102.
Vol. 200 Pa. �z %
)G�Y OF Artr
BRAZOSCOUNTY
BRYAN,TEXAS
MINUTES
April 8, 2014
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REGULAR MEETING
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A regular meeting of the Commissioners' Court of Brazos County, Texas was held in
the Brazos County Commissioners Courtroom in the Administration Building, 200
South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m, on
Tuesday, April 8, 2014 with the following members of the Court present:
Duane Peters, County Judge, Absent;
Lloyd Wassermann, Commissioner of Precinct 1;
Sammy Catalena, Commissioner of Precinct 2;
Kenny Mallard, Commissioner of Precinct 3, Presiding;
Irma Cauley, Commissioner of Precinct 4;
Karen McQueen, County Clerk.
The attached sheets contain the names of the citizens and officials that were in
attendance.
Invocation and Pledge of Allegiance -
U.S. and Texas Flag - Chaplain G.H. Jones and Commissioner Mallard.
Call for Citizen input and /or concerns.
There was no citizen's input.
Consider and take action on agenda items 3 - 19:
Vol. 200 Pg. c-2,70
3. Request from the Information Technology Department for out -of -state travel for Hoa
Nguyen to attend ServiceNow training in San Francisco, California. Dates of travel are
April 28 - May 1, 2014.
U Item 3.odf
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
LLoyd Wassermann. Passed. 4 -0. Members voting Aye: Catalena, Cauley, Mallard ,
Wassermann. Members Absent: Peters.
4. Permission for out -of -state travel for Commissioner Cauley and Commissioner Mallard
to attend the Washington, D.C. legislative trip with the Chamber of Commerce May 5 -8,
2014.
Item 4.odf
Motion: Approve, Moved by Commissioner Kenny Mallard, Seconded by Commissioner
Sammy Catalena. Passed. 4 -0. Members voting Aye: Catalena, Cauley, Mallard,
Wassermann. Members Absent: Peters.
5. Discuss and take possible action on accpetance of donated property specifically the
donation of 48 books to the Juvenile Detention Center.
E Item 5.odf
Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by
Commissioner Sammy Catalena. Passed. 4 -0. Members voting Aye: Catalena ,
Cauley, Mallard, Wassermann . Members Absent: Peters.
6. Discuss and possible action on approving the Delinquency Prevention Grant application
for Brazos County Juvenile Services.
a Item 6.1)df
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Kenny Mallard. Passed. 4 -0. Members voting Aye: Catalena, Cauley, Mallard,
Wassermann. Members Absent: Peters.
Payment Authorization to Maurice E. Dennis, PhD at Alcohol & Safety Consultants,
Inc. in the amount of $2200.00 for a service provided in the State V. David Hartley case.
Lt Item 7.odf
Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by
Commissioner Irma Cauley. Passed. 4 -0. Members voting Aye: Catalena , Cauley,
Mallard. Wassermann . Members Absent: Peters .
8. Consider and take action on three seperate contracts with Texas Voting Systems for
supplies and services in conection with the Democratic Runoff election, the Republican
Runoff election and early voting for the Democratic and Republican Runoff elections.
OS Item 8.odf
A copy of each contract is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Kenny Mallard. Passed. 4-0. Members voting Aye: Catalena, Cauley, Mallard,
Wassermann. Members Absent: Peters.
9. Discuss and take possible action on Residential Services Contract for Juveniles with
Rite of Passage, INC.
63 Item 9.odf
The Court approved as submitted a one (1) year renewal on a contract for Residential
Services for Juveniles with Rite of Passage. Cost to Brazos County is as follows:
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$148.11 per day per child
A copy of the contract is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
LLoyd Wassermann. Passed. 4 -0. Members voting Aye: Catalena, Cauley, Mallard ,
Wassermann. Members Absent: Peters.
10. Award of bid # 2014 -26 Heavy Machinery Rental.
Item 10.odf
The Court accepted as submitted the recommendation of the Purchasing Agent and
awarded Bid Contract 2014 -26 Heavy Machinery Rental to Mustang Rental Services.
A copy of the bid tabulation is attached.
Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by
Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena,
Cauley, Mallard, Peters, Wassermann .
11. Award of bid contract # 2014 -30 Fencing Supplies.
0, Item 11.0
The Court accepted as submitted the recommendation of the Purchasing Agent and
awarded Bid Contract 2014 -30 Fencing Supplies to Bell Fence Supply. A copy of the
bid tabulation is attached.
Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by
Commissioner Sammy Catalena. Passed. 4 -0. Members voting Aye: Catalena,
Cauley, Mallard, Wassermann . Members Absent: Peters.
12. Approval of the following capital requisitions for the installation of cameras located at the
Sherrifrs office impound /storage lot:
2 Item 12.odf
• a. Requisition #00046605 to Anixter in the amount of $98.28
• b. Requisition #00046606 to Securadyne Systems in the amount of $4,781.97
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Sammy Catalena. Passed. 4 -0. Members voting Aye: Catalena, Cauley, Mallard,
Wassermann . Members Absent: Peters.
13. Capital requisition #00046634 to Silsbee Toyota in the amount of $31,196.25 for
Community Supervision to purchase a Toyota Highlander.
After some discussion Commissioners Cauley and Mallard rescinded their motion and
second to approve and then moved and seconded to remove the item. This requisition
was placed on the agenda merely as a courtesy since no county funds will be used for
the purchase. Therefore, Commissioners Court approval is not needed.
Motion: Remove, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Kenny Mallard. Passed. 4 -0. Members voting Aye: Catalena, Cauley, Mallard,
Wassermann . Members Absent: Peters.
14. Request permission to enter private property owned by Roger Earwood located on
Fountain Switch Road. Project will cut and remove dead tree limbs on several live oak
trees. Once limbs have been removed, pruning paint will be used to seal cut ends. Site
is located in Precinct 4.
Vol. 200 Pg. "Z 7A
Q Item 14.odf
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
LLoyd Wassermann. Passed. 4 -0. Members voting Aye: Catalena , Cauley, Mallard ,
Wassermann . Members Absent: Peters.
15. Tax Refund Applications for the following:
U Item 15.0 f
• a. Coronado Resources LP- overpayment -$6.02
• b. Howard Nelson- overpayment - $63.00
• c. Jane Ellen Ruggiero- overpayment - $20.71
• d. David & Melina Shellenberger- overpayment - $857.62
• e. Travis L. & Diana Booker - overpayment - $20.00
• f. Priority Bank - overpayment - $90.28
• g. Johnnie Headge- overpayment - $13.52
Motion: Approve, Moved by Commissioner Kenny Mallard, Seconded by Commissioner
Irma Cauley. Passed. 4 -0. Members voting Aye: Catalena , Cauley, Mallard,
Wassermann . Members Absent: Peters.
16. Budget Amendments.
Budget Amendments FY 13/14 26.1 thru 26.6
6S Item 16.odf
26.1 Reallocate funds for Emergency Management
26.2 Reallocate funds for Ag Extension
26.3 Reallocate funds for Capital Projects
26.4 Transfer funds from Building Renovation - Courthouse to Tax Office Building
26.5 Acknowledge donation to Juvenile Detention
26.6 Reallocate funds for COPS Technology
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner Irma Cauley. Passed. 4 -0. Members voting Aye: Catalena , Cauley,
Mallard. Wassermann . Members Absent: Peters.
17. Capital requisition #00046685 to Fleet Safety in the amount of $447.89 to purchase
lights for the S.O. Truck.
G Item 17.0 f
Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by
Commissioner Irma Cauley. Passed. 4 -0. Members voting Aye: Catalena , Cauley,
Mallard. Wassermann . Members Absent: Peters.
18. Personnel Change of Status.
Personnel Action Forms
d;: Item 18.0 f
A! Item 18 forms.odf
A copy of the Personnel Change of Status requests is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Kenny Mallard. Passed. 4 -0. Members voting Aye: Catalena , Cauley, Mallard,
Wassermann. Members Absent: Peters.
Vol. 200 Pg. A9
19. Payment of Claims.
L Claims Sheet.0
7120161 through 7120374
Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by
Commissioner Sammy Catalena. Passed. 4-0. Members voting Aye: Catalena ,
Cauley, , Mallard, Wassermann . Members Absent: Peters.
20. Acknowledgement of monthly reports submitted in March 2014.
n Item 20.odf
The Court acknowledged receipt of the Extension Service reports for March 2014 and
acknowledged receipt of reports from the following County and Precinct Offices showing
revenues collected and remitted to the County Treasurer:
County Clerk
District Clerk
Justice of the Peace Precinct 1
Justice of the Peace Precinct 2, Place 1
Justice of the Peace Precinct 2, Place 2
Justice of the Peace Precinct 3
Justice of the Peace Precinct 4
Constable, Precinct 1
Constable Precinct 2
Constable Precinct 3
Constable Precinct 4
Road & Bridge
Sheriff
21. Sheriffs report on inmate population.
Sheriff Chris Kirk stated there were 599 inmates in jail, 32 have electronic monitors and
5 are pending for monitors.
22. Announcement of interest items and possible future agenda topics.
There were no announcements.
23. Call for Citizen input and /or concerns.
Eric Caldwell, Chief Information Officer informed the Court that the City of Bryan is
contemplating upgrading Tiburon. If so this is a cost we will probably have to share. He
will keep the Court informed.
Commissioner Mallard has been talking with Michelle Meade with Emergency
Management. He was hoping to use the call system data base for contacting citizens
about spraying. Chuck Frazier, Emergency Management Coordinator said he did not
think Verizon would allow this.
24. Adjourn.
Vol. 200 Pg. '717<1
The foregoing minutes of the Commissioners Court meeting held April 8, 2014 have been
examined and are approved in open Court this tO14, day of
2014, in Bryan, Brazos County, Texas.
I :)� -
Duane Peters
County Judge
2-4f
&offny Catale
Commission , Precinct 2
a wAt
Irma Cauley
Commissioner, Precinct 4
Attest:
Lloyd Wassermann
Commissioner, Precinct 1
O'bywL
Kenny Mallard
Commissioner, Precinct 3
✓\ &-tJ i We
Karen McQueen
County Clerk
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Vol. 200 Pg. :2% %
THE STATE OF TEXAS §
COUNTY OF BRAZOS §
This contract made and entered into this the day of April, 2014 by and between TEXAS VOTING
SYSTEMS, INC., a Texas Corporation, BRAZOS COUNTY and the BRAZOS COUNTY CLERK..
WITNESSETH:
Whereas, Texas Voting Systems, Inc. is in the business of selling election services and supplies; and
Whereas, BRAZOS COUNTY and the BRAZOS COUNTY CLERK is desirous of employing
services of TEXAS VOTING SYSTEMS, INC. in connection with Early Voting for the REPUBLICAN
DEMOCRATIC PRIMARY RUNOFF ELECTIONS to be held on May 27, 2014 in Brazos County, Texas;
Now, Therefore, in consideration of the premises and mutual promises and obligations herein set forth,
is agreed that:
TEXAS VOTING SYSTEMS, INC. will provide the following:
(a) Five Election Sets
(b) Required seals for the voting equipment
(c) Pre - define, check and install batteries for twenty -eight (28) eSlates and five (5) JBC's
(d) Deliver and set up the equipment at the five Early Vote locations. Pick up and return equipment
the warehouse after the close of the Early Voting period.
The consideration to be paid by BRAZOS COUNTY and the BRAZOS COUNTY CLERK to I
VOTING SYSTEMS, INC. for the supplies and services in connection with Early Voting for the REPUBI
AND DEMOCRATIC PRIMARY RUNOFF ELECTIONS to be held on May 27,2014 is TWO THOU
ONE HUNDRED EIGHTY -FIVE DOLLARS AND NO /100 ($2,185.00)
Q
APPROVED by BRAZOS COUNTY this 0 day of April, 2014
-1„ I nn 6t2lnalf df
E. Duane Peters,
County Judge
COUNTY CLERK OF BRAZOS COUNTY
0
Karen McQueen
:TVs Cont:2014 Primary Runoff Elation Brains County Early Vote Corm¢
Vol. 200 Pg. �7�
TEXAS VOTING SYSTEMS, INC.
W. C. `Bill" Sims
Vice President
111
THE STATE OF TEXAS §
COUNTY OF BRAZOS §
BEFORE ME, the undersigned Notary Public in and for said County and State, on this day personally
appeared W. C. "Bill' Sims, known to be to be the person and officer whose name is subscribed tot he foregoing
instrument and acknowledged to me the same was the act of the said Texas Voting Systems, Inc., a corporation,
and that he executed the same as the act of such corporation for the purposes and consideration therein expressed,
and in the capacity therein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE, this theme day of n "
Notary P f lic in and f6r Brazos County, Texas
+: + "'� JODY P. ONDRASEK
III?' Notary PubIIC, State of texas
' My Commission Expires
November 09, 2016
C:TVS Com :2014 Primes Runoff Election nmxxts County Early Vote Counma
Vol. 200 Pg. o 9
3119(1014
THE STATE OF TEXAS §
COUNTY OF BRAZOS § (ay
This contract made and entered into this the 0� day of April, 2014, by and between TEXAS VOTING
SYSTEMS, INC., a Texas Corporation, BRAZOS COUNTY and the BRAZOS COUNTY CLERK, as
Contracting Officer for the BRAZOS COUNTY DEMOCRATIC EXECUTIVE COMMITTEE, County of
Brazos, State of Texas.
WITNESSETH:
Whereas, Texas Voting Systems, Inc. is the business of selling election services and supplies; and
Whereas, BRAZOS COUNTY and the BRAZOS COUNTY CLERK is desirous of employing
services of TEXAS VOTING SYSTEMS, INC. in connection with the DEMOCRATIC PRIMARY RUN(
ELECTION to be held on May 27, 2014 in Brazos County, Texas;
Now, Therefore, in consideration of the premises and mutual promises and obligations herein set forth,
is agreed that:
TEXAS VOTING SYSTEMS, INC. will provide the following supplies:
(a) Twenty (24) custom gathered election sets to include one Early Voting Ballot Board and G
Counting.
(b) Seven hundred (700) sample ballots
(c) All required lead numbered seals for eSlates and JBC's and transfer cases
(d) Precinct polling place supply packs (pens, tape, paper clips, tacks, Primary party stamps, ink
and highlighters ) as required
II
TEXAS VOTING SYSTEMS, INC. will provide the following services:
(a) Programming for the election.
(b) Pre - define voting equipment (120 eSlates, 22 JBC's for election day)
(c) Back up of the equipment
(d) Provide assistance on election day as required to include Central Counting
(e) Clear equipment after retention period
(f) Transport equipment to the polling places and return to the warehouse after the election, with the
exception of 6 polling places to be picked up and returned by election judges
(g) Provide consulting services before and after the election
Vol. 200 ft. ,I YO
III
The BRAZOS COUNTY CLERK, shall hold the DEMOCRATIC PARTY OF BRAZOS COUNTY.
County of Brazos, State of Texas, responsible for, and hereby assumes the following duties and obligations it
regard to the DEMOCRATIC PRIMARY RUNOFF ELECTION to be held on May 27, 2014:
(a) Rental of voting equipment and other needed equipment from Brazos County
(b) Payment of Central Counting staff, Early Voting Ballot Board, and Signature Verification Committei
(c) Furnish Texas Voting Systems, Inc. a complete list of all candidates and for all races to be conducted
in the above mentioned election
(d) All reports, expense accounts, canvass of the election, conduct of the election at the individual polling
places and any other statutory requirements as required by the Texas Election Code and/or the
Federal Voting Rights Act.
(e) Payment of the TEXAS VOTING SYSTEMS, INC. contract
IV
The consideration to be paid by BRAZOS COUNTY on behalf of the DEMOCRATIC PARTY
TEXAS VOTING SYSTEMS, INC. for the services rendered and supplies provided by said corporation for
DEMOCRATIC PARTY PRIMARY RUNOFF ELECTION to be held on May 27, 2014 is NINE THOUSAI
NINETY DOLLARS AND NO CENTS ($9,090.00)
IN WITNESS WHEREOF, the parties have hereunto set their hands, this —C th day of April, 2014
THIS CONTRACT is subject to the written approval of the Secretary of State of Texas, and shall not
binding on the parties until such written approval is o�btained.
APPROVED by BRAZOS COUNTY this D- day of April, 2014
�� be►�alf of
E. Duane Peterrs,
County Judge
Karen McQueen
County Clerk
DEMOCRATIC PARTY OF BRAZOS COUNTY
Maggie Charlton RiegeT
Chairman
CTVs Canton= Mm Rm fr 5177114 con
Vol. 200 Pg. oZ�/
TEXAS VOTING SYSTEMS, INC
I
W. C. `Bill' Sims
Vice President
THE STATE OF TEXAS §
COUNTY OF BRAZOS §
BEFORE ME, the undersigned Notary Public in and for said County and State, on this day pers
appeared W. C. "Bill" Sims, known to be to be the person and officer whose name is subscribed tot before
instrument and acknowledged to me the same was the act of the said Texas Voting Systems, Inc., a corpoi
and that he executed the same as the act of such corporation for the purposes and consideration therein expr
and in the capacity therein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE, this the 31 day of uz
No ublic in and for Brazos County, Texas
JUDY P. ONDRASEX
THE STATE OF TEXAS § 4 Notary Pubilc. Stole of Texas
' My Commisslon Expires
November 09, 2016
COUNTY OF BRAZOS §
BEFORE ME, the undersigned Notary Public in and for said County and State on this day personall;
appeared Maggie Charlton, Chairman of the Democratic Party of Brazos County, Texas known to be to be th
person whose name is subscribed to the foregoing instrument, and acknowledged tome that he /she executed th
same for the purposes and consideration therein expressed.
GIVEN UNDER MY HAND AND SEAL OF OFFICE, this the _ day of
Notary Public in and for Brazos County, Texas
C:TVS Cont/Rep Prim Rm ff 5/27114 Con Vnr14
Vol. 200 Pg.
THE STATE OF TEXAS §
COUNTY OF BRAZOS §
This contract made and entered into this the V— day of April, 2014, by and between TEXAS VOTING
SYSTEMS, INC., a Texas Corporation, BRAZOS COUNTY and the BRAZOS COUNTY CLERK, as
Contracting Officer for the BRAZOS COUNTY REPUBLICAN EXECUTIVE COMMITTEE, County of Brazos,
State of Texas.
WffNESSETH:
Whereas, Texas Voting Systems, Inc. is the business of selling election services and supplies; and
Whereas, BRAZOS COUNTY and the BRAZOS COUNTY CLERK is desirous of employing
services of TEXAS VOTING SYSTEMS, INC. in connection with the REPUBLICAN PRIMARY RUNT
ELECTION to be held on May 27, 2014 in Brazos County, Texas;
Now, Therefore, in consideration of the premises and mutual promises and obligations herein set forth,
is agreed that:
TEXAS VOTING SYSTEMS, INC. will provide the following supplies:
(a) Twenty (24) custom gathered election sets to include one Early Voting Ballot Board and G
Counting.
(b) TwoThousand (2,000) sample ballots
(c) All required lead numbered seals for eSlates and ]BC's and transfer cases
(d) Precinct polling place supply packs (pens, tape, paper clips, tacks, Primary party stamps, ink
and highlighters ) as required
II
TEXAS VOTING SYSTEMS, INC. will provide the following services:
(a) Programming for the election.
(b) Pre -define voting equipment( 120 eSlates, 22 IBC's for election day)
(c) Back up of the equipment
(d) Provide assistance on election day as required to include Central Counting
(e) Clear equipment after retention period
(f) Transport equipment to the polling places and return to the warehouse after the election, with the
exception of 6 polling places to be picked up and returned by election judges
(g) Provide consulting services before and after the election
Vol. 2 00 Pg. LOS
III
The BRAZOS COUNTY CLERK, shall hold the REPUBLICAN PARTY OF BRAZOS COUNTY)
County of Brazos, State of Texas, responsible for, and hereby assumes the following duties and obligations in
regard to the REPUBLICAN PRIMARY RUNOFF ELECTION to be held on May 27,2014-
(a) Rental of voting equipment and other needed equipment from Brazos County
(b) Payment of Central Counting staff, Early Voting Ballot Board, and Signature Verification Committee
(c) Furnish Texas Voting Systems, Inc. a complete list of all candidates and for all races to be conducted
in the above mentioned election
(d) All reports, expense accounts, canvass of the election, conduct of the election at the individual polling
places and any other statutory requirements as required by the Texas Election Code and/or the
Federal Voting Rights Act.
(e) Payment of the TEXAS VOTING SYSTEMS, INC. contract
IV
The consideration to be paid by BRAZOS COUNTY on behalf of the REPUBLICAN PARTY
TEXAS VOTING SYSTEMS, INC. for the services rendered and supplies provided by said corporation for
REPUBLICAN PARTY PRIMARY RUNOFF ELECTION to be held on May 27, 2014 is NINE THOUSAT
TWO HUNDRED FIFTY DOLLARS AND NO CENTS ($9,250.00)
IN WITNESS WHEREOF, the parties have hereunto set their hands, this 9 th day of April, 2014
THIS CONTRACT is subject to the written approval of the Secretary of State of Texas, and shall not
binding on the parties until such written approval is obtained.
APPROVED by BRAZOS COUNTY this .day of April, 2014
/0 On beha If of
E. Duane Peterrs,
County Judge
Karen McQueen
County Clerk
REPUBLICAN PARTY OF BRAZOS COUNTY
Paul Rieger
Chairman
CM Cont/Rep Prim Romff 327/14 wo
Vol. 200 Pg. afu�
VOTING SYSTEMS, INC
r Y" '
W'. C. "Bill' Sims
Vice President
THE STATE OF TEXAS §
COUNTY OF BRAZOS §
BEFORE ME, the undersigned Notary Public in and for said County. and State, on this day per'
appeared W. C. `Bill' Sims, known to be to be the person and officer whose name is subscribed tot he for,
instrument and acknowledged to me the same was the act of the said Texas Voting Systems, Inc., a corpo
and that he executed the same as the act of such corporation for the purposes and consideration therein expl
and in the capacity therein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE, this tJ/ day of Z d
i
No ublic in and for Brazos County, Texas
9IOL'601egweAON
THE STATE OF TEXAS § L20'sal eAdx3 uoiSSI.wwoO AV4
�.:
to 010lS'0IIQnd A1DyoN
A3SWONO Id AOfIf.
COUNTY OF BRAZOS §
BEFORE ME, the undersigned Notary Public in and for said County and State on this day personally
appeared Paul Rieger, Chairman of the Republican Party of Brazos County, Texas known to be to be the person
whose name is subscribed to the foregoing instrument, and acknowledged tome that he/she executed the same for
the purposes and consideration therein expressed.
GIVEN UNDER MY HAND AND SEAL OF OFFICE, this the _ day of
c:WS CAlalnp Rim RNWIT 527114 Con
Notary Public in and for Brazos County, Texas
Vol. 200 Pg. ✓r�
329/14
CONTRACT FOR RESIDENTIAL BE
RITE OF PASSAGE, INC.
In accordance with provisions of the Governor's Office, Criminal Justice Division and TJJD, Brazos County
Juvenile Probation Department Juvenile Services (hereinafter called COUNTY), and Rite of Passage, Inc.
(hereinafter called SERVICE AGENT), by this Agreement, and in consideration of the mutual promises set forth
below, agree that:
1. CONTRACT PERIOD
The contract period will be effective from August 1, 2013 through July 31, 2014. This Contract s
II. PURPOSE
The purpose of this Residential Services Agreement is to provide COUNTY with long term residential Care for
children adjudicated to have committed delinquent conduct The placement facility to be utilized is owned and
operated by SERVICE AGENT and the business address of SERVICE AGENT is located at 2580 Business
Parkway, Suite A, Minden, NV, 89423.
Contract Facility Name Address City 1 Statel ZIP
Canyon State Academy 20081 East Queen Creek, AZ 85242.9715
Rittenhouse Road
III. SERVICES
The SERVICE AGENT Is an educational, vocational and athletic program for at -risk youth. The Service Agency
agrees to provide the following services, which shall be limited to adjudicated juvenile offenders in licensed
child care facilities as follows:
A. Provide this child with the nurture, care, clothing, treatment and training suited to his needs.
B. Room & board, clothing, personal needs, recreation, incidentals, supervision, education, and social
services.
C. Transportation. Transportation includes escorted admission into the program and unescorted exit for
students who have graduated/ completed the program. Students who do not complete the program will
receive an escorted exit.
D Non- routine medical Insurance coverage, which does not Include dental, vision, or psychotropic medication.
it Is the responsibility of the placing agency to pay for psychotropic medications that have been prescribed
to student prior to or at the time of admission. Rite of Passage will pay for psychotropic medications that
have been prescribed by Rite of Passage after placement
E. Probation visits. Two probation officer visits to the youth is included within his 12 -month program. A total
of two round-trip tickets will be purchased, including lodging.
r. Parent visits. Two round trips are provided annually, with a maximum of two visitors (mother and father, or
legal guardian) per trip.
G. Follow admission requirements related to medical screening, physical examination, medical testing and
Immunization.
H. Encourage the maintenance of the natural parent -child relationship and include the child's parents in the
treatment plan when possible.
Vol. 200 Pg. o2_R�
Rite of Passage, Inc
Canyon state Academy
Brains County Juvenile Probation Department Residential Contract
I. Not use corporal punishment, deprivation of meals, monetary allowances, visits from parents, home visits,
threat of removal or any type of degrading or humiliating punishment and to use constructive alternative
methods of discipline.
J. Respect and keep confidential information given about the child and his family.
K. Work toward termination of placement on a planned basis with maximum involvement of the child, parents
and the agency.
L. Conduct a staffing or review on this child at least quarterly,
M. Submit an Initial diagnostic summary to the agency within three (3) months from the dale of placement
N. Submit ongoing written evaluations to the agency and/or parents or guardians quarterly.
O. Immediately notify responsible party of significant changes in this child's health, behavior or bcatlon.
P. Submit copies of any pertinent information such as school reports. Medical reports and
psychological/psychiatric reports as completed.
O. Give responsible party prior notice of at least 7 days of Intent to discharge th's child unless It Is agreed
upon with the agency that less notice Is necessary.
R. Conform to the applicable facility licensing/certification requirements.
S. Provide access to appropriate parties of documentation when documentation is maintained on children in
their care.
T. Notify the agency and/or parents or guardians immediately if an application is made on behalf of this child
for any kind of income. Examples of income include, but are not limited to, child support payments,
Veterans Benefits, Railroad Retirement, Social Security, RSHDI, and Supplemental Security Ineame/State
Supplemental program (SSI /SSP).
U. Remit to Department of Public Social Services any income received on behalf of this chill while in foster
care up to the full cost of board and care plus medical cost In addition, the agency will cooperate to have
the Social Security Administration, or the appropriate agency, make the Department of Public Social
Services the payee for any funds received on behalf of this child.
V. Provide and document paraprofessional counseling, off- campus visits or furloughs, major incidents and
worker contacts. COUNTY must approve the child's participation in any furloughs, home visits, or
extended agency trips.
W. Ensure that the child's parenl(s) or legal guardian(s), COUNTY, and specifically the County Placement
Officer, Including Texas Department of Human Services are notified if a child in placement makes an
unauthorized departure, becomes seriously III, or is Involved in a serious accident. The COUNTY and
parent(s) or legal guardian(s) will be Informed Immediately If during working hours. After normal working
hours, the Juvenile Services On -Call Officer will be notified by calling 817.848 -8185 as well as the
parents) or legal guardian(s). In the event of serious Illness or accident and for any required follow -up
care SERVICE AGENT shall be responsible for having the child transported to the nearest hospital or
emergency care facility. If the child returns to the SERVICE AGENT within ten (10) days or prior to the last
billing day of the month, whichever shall receive payment for those days the child was absent from the
SERVICE AGENT, but not to exceed ten (10) days payment
X. Recognizing that a part of a child's rehabilitation program may Include time away from the residential
setting of the SERVICE AGENT such as weekends, holidays, etc., and that the SERVICE AGENT must
retain space for this child until his return, COUNTY will pay the SERVICE AGENT the herein agreed upon
amount for such regularly scheduled days away from the SERVICE AGENT of its program providing they
do not exceed ten (10) days at any one time.
Y, The SERVICE AGENT is under no obligation to retain space for the child In unauthorized departure
situations.
Z. The SERVICE AGENT is under no obligation to accept a child who is deemed inappropriate for placement
in the program by the SERVICE AGENT.
The COUNTY Agrees to the following:
A. Conduct a pre- placement visitation of the Rite of Passage sites. This visitation may be walved.
B. Acknowledge that Rite of Passage is a behavior modification and treatment program for all youth.
Page z of a
Vol. 200 N.
Rile of Passage, Ine
Canyon State Academy
8moa County Juvenile Probation Department RealomtIal contract
C. Provide Rite of Passage the necessary background information and needs of the child necessary for
effective care. This shall include a social work assessment, medical reports, educational assessment,
psychological /psychiatric evaluations, and identification of special needs when necessary. This shall be
made available to Rite of Passage within 14 days from date of placement.
D. Work with Rite of Passage toward development of a treatment plan.
E, Work toward termination of child's placement with Rile of Passage staff.
F. Continue paying for this child's care as tong as eligible and Rite of Passage maintains child on an active
status or until Rite of Passage requests that placement be terminated.
G. Assist in the maintenance of the child's constructive relationships with parents and other family members.
H. Contact this child in Rite of Passage at least once a month. If case plan would indleate less frequent
contact, Rite of Passage will be Informed.
I. Inform Rite of Passage if child has any tendencies toward dangerous behavior.
J. Provide proof of medical coverage at the time of placement. (If Applicable)
K. Provide authorization for medical treatment, signed by parents or legal guardian.
L. Consent to the JiREH Safe Physical Management Physical Restraint Procedure as the method used by
certified Rite of Passage personnel to intervene with harmful behavior.
W Consent to the Rite of Passage Concerns Programs as the protocol for students being placed in protective
separation rooms.
N Consent to Rite of Passage Runaway Policy as the protocol for procedures for the truant student.
O. Consent to the child participating in rigorous physical training and individual and team sports.
P. Represent that the child has no physical ailments or conditions that would prevent him from participating in
rigorous physical activities.
N. COMPENSATION
A. For and in consideration of the above- mentioned services, COUNTY agrees to pay the SERVICE AGENT
an amount not to exceed $148.11 Per day. This fee does not exceed the actual cost of child care of the
SERVICE AGENT.
B. SERVICES AGENT will submit an invoice for payment of services to COUNTY on a monthly basis. Said
invoice shall be submitted no later than ten (10) days following the end of the invoiced month and shall
include Information deemed necessary for adequate fiscal control, Including but not limited to; name of the
child or children for whom payment Is being requested along with the number of days (stated
consecutively), date service was rendered, hourly rate, total dally cost, and total monthly cost. Each
Invoice received for payment will be reviewed by COUNTY in order to monitor SERVICE AGENT for
financial compliance with this Agreement. Invoice submitted by SERVICE AGENT in proper forth shall be
paid by COUNTY in a timely manner.
C. SERVICE AGENT must Initiate and complete any appropriate Medicaid application and complete all
necessary documentation to obtain reimbursement for children who may be eligible for Medicaid.
D. SERVICE AGENT is hereby notified that state funds are used to pay for services rendered to COUNTY.
For this reason, SERVICE AGENT shall account for the receipt and expenditure of all funds received from
COUNTY, and shall adhere to Generally Accepted Accounting Principles (GAAP) in the accounting,
reporting and auditing of such funds. In the event of an investigation by the TJJD or COUNTY, the
SERVICE AGENT shall submit to COUNTY upon request a financial audit prepared by independent
certified public accountant.
V. INDIVIDUAL CASE PLAN AND FAMILY INVOLVEMENT
A. Each child placed with the SERVICE AGENT shall have a written Individualized Case Plan VCP),
developed in concert with the child and mutually agreed upon by the appropriate SERVICE AGENT staff
and appropriate county personnel along with a family member within thirty (30) days of placement,
identifying which of the seven (7) domains pertain to the child. The Case Plan shall be reviewed every 8
months thereafter or more often if necessary, until the child is released from the program.
8, The iCP shall contain the reasons why the placement will benefit the child and specify behavior goals and
objectives as they pertain to the seven (7) domains being sought for each child. Included shall be how the
goals and objectives are to be achieved in the SERVICE AGENT placement, The ICP shall state how the
parent(s), guardian(s), and where possible, grandparents or other extended family members will be
Page 7 of s
Vol. 200 Pg. X
Rite of Passage, Inc.
Canyon State Academy
Brazes County Juvenile Probation Department Residential Contract
Involved in the Individual Program Plan to assist In preventing or controlling the child's alleged delinquent
behavior or alleged conduct indicating a need for supervision as defined In the Texas Family Code.
C. Copies of the original ICP and the periodic reviews are to be maintained by the SERVICE AGENT and the
COUNTY.
D. COUNTY reserves the right to terminate the child's placement at the SERVICE AGENT at its discretion.
The SERVICE AGENT must not release a child to any person or agency other than the COUNTY without
the express consent of the COUNTY.
E. Unless otherwise stipulated by COUNTY, the child may visit freely with parents and relatives at the home In
accordance with established SERVICE AGENT policies.
F. Suspected or alleged cases of child abuse must be Immediately reported to the COUNTY and the
Department of Human Services by the SERVICE AGENT.
VI. EXAMINATION OF PROGRAM AND RECORDS
A. The SERVICE AGENT agrees that it will permit the COUNTY to examine and evaluate its program of
services provided under the terms of this contract and to review COUNTY child records. This examination
and evaluation of the program may Include unscheduled site visitations, observation of programs in
operation, Interviews, and the administration of questionnaires to the staff of the SERVICE AGENT and the
child.
B. The SERVICE AGENT shall provide to the COUNTY such descriptive information on contracted child as
requested on fortes provided by the COUNTY.
C. The SERVICE AGENT agrees to maintain and make available for Inspections, audit or reproduction by an
authorized representative of COUNTY and the State of Texas, books, documents, and other evidence
pertaining to the cost and expenses of this contract, (hereinafter called the "records ").
D. The SERVICE AGENT shall retain ail applicable records for a minimum of three years or until any pending
audits and all questions arising there from have been resolved.
E. Provide the COUNTY with a written report of the child's progress on a monthly basis in a Monthly Progress
Report
F. Document and maintain records pertaining to the effectiveness of goods and services provided to
contracted children. These records shall contain, but are not limited to:
I. percentage of youth in program successfully achieving set education goals,
ii. percentage of youth achieving set vocational goals,
iii, percentage of youth achieving set social skills goals,
iv. percentage of youth demonstrating overall progress,
v. number and type of investigations made by the TXDFPS or any law enforcement agency due to
reports of abuse and/or neglect.
These records shall be made available to COUNTY for periodic inspection.
G. Service Provider shall adopt and comply with all federal, state, county, and city laws, ordinances,
regulations and standards applicable to the provision of services described herein and the performance of
all obligations undertaken pursuant to this Contract, including the Prison Rape Elimination Act of 2003
(PREA) which establishes a zero - tolerance standard against sexual assault of incarcerated persons,
Including juveniles, and addresses the detection, elimination, prevention, and reporting of sexual assault in
facilities housing adult and Juvenile Offenders.
Page4 of I
Vol. 200 Pg. ,t
Rite of passage, IM
Canyon State Academy
Brame County Juvenile Probation Department Residential Contract
H. Under PREA, Service Provider shall make available to the CPO all incident -based and aggregated data
reports for every allegation of sexual abuse at its facility or facilities, and all such data may be requested by
the Department of Justice from the previous calendar year no later than June 30
[PRFA §115.387(e) and (f))
I. Service Provider shall be monitored, at their expense, once in every three- year auditing cycle and
documentation of this audit Including any non - compliance shall be given to Juvenile Probation.
1. Service Provider shall choose a monitor that meets all applicable PRFA requirements and is pre-
approved by Juvenile Probation.
ii. Juvenile Probation may conduct their own audit, at any time, to determine Service Providers
compliance with PRFA standards,
J. Service Provider shall assist fully with any and all audits.
VII. CONFIDENTIALITY OF RECORDS
A. SERVICE AGENT shall maintain strict confidentiality of all Information and records relating to children
Involved with COUNTY, and shall not re- disclose the information except as requ'ted to perform the services
to be provided pursuant to this Agreement, or as may be required by law.
VIII. DISCLOSURE OF INFORMATION
A. SERVICE AGENT warrants that, prior to entering this contract, it has verified and disclosed the following
information to COUNTY, and agrees that 4 shall have an ongoing affirmative duty under this Agreement to
promptly ascertain and disclose in sufficient detall this same Information to COUNTY:
I. Any and all corrective action required by any of SERVICE AGENTS licensing authorities;
ii. Any finding of 'Reason to Believe' by a state regulatory agency in a child abuse, neglect and
exploitation Investigation where an employee, intern, volunteer, subcontractor, agent and/or
consultant of SERVICE AGENT that has direct contact with juveniles was the alleged or designated
perpetrator;
Ili. The identity of any of SERVICE AGENT's employees, interns, volunteers, subcontractors, agents
and/or consultants that have direct contact with juveniles that have a criminal history. For the
purpose of this Agreement, the term criminal history shall include: (1) current felony and
misdemeanor probation or parole; (2) a felony conviction or deferred adjudication within the past
ten (10) years; or (3) a jali able misdemeanor conviction or deferred adjudication within the past
five (5) years.
IX. ASSURANCES
A. The SERVICE AGENT is accountable for delivery of quality services and shall provide information
necessary to enable COUNTY to comply with standards of TJJD and to measure progress toward specified
Goals and Outcomes, if applicable.
B. Under Section 231.006, Family Code, the SERVICE AGENT certifies that the Individual or business entity
named in this contract is not ineligible to receive the specified payment and acknowledges that this contract
may be terminated, and payment may be withheld It this certificate is inaccurate.
C. The SERVICE AGENT understands that acceptance of funds under this contract acts as acceptance of the
authority of the State Auditor's Office, or any successor agency, to conduct an audit or investigation in
connection with those funds. SERVICE AGENT further agrees to cooperate fully with the State Auditor's
Office or its successor In the conduct of the audit or investigatlon, including providing all records requested
SERVICE AGENT will ensure that this clause Concerning the authority to audit funds received Indirectly by
subcontractors through SERVICE AGENT and the requirement to cooperate is included in any subcontract
it awards,
Pegs sofa
Vol. 200 Pg. OZP
Rite of Passage, Inc.
Canyon Stale Acadamy
arazos County Juvenile Probation Department Residential Contract
D The SERVICE AGENT will pay all taxes, If any, required by law arising by virtue of the services performed
hereunder. The COUNTY Is qualified for sales tax exemption pursuant to Section 151.309 of the Texas
Limited Sales Excise and Use Tax Act.
E. The SERVICE AGENT currently meets and shall comply with all applicable state and Were[ laws and
licensing and/or certification requirements pertinent to the SERVICE AGENTS provision of services under
this agreement and must notify COUNTY within 24 hours of any future failure to meet licensing
requirements. Failure to comply with this requirement will be treated as a default
F. Neither COUNTY nor any employee thereof is an agent of the SERVICE AGENT and neither SERVICE
AGENT nor any employee thereof is an agent of COUNTY. This agreement does not and shall not be
construed to entitle either party or any of their respective employees, if applicable, to any benefit, privilege
or other amenities of employment by the other party.
G. SERVICE AGENT agrees to indemnify and hold harmless the COUNTY against any and all Claims,
lawsuits, settlements, judgments, penalties and expenses, including attorney's fees, with respect to
SERVICE AGENT'S performance under this contract far which the SERVICE AGENT is liable.
H. No person not a party to this contract may bring a cause of action pursuant to this contract as a third party
beneficiary. This contract may not be interpreted to waive the sovereign immunity of any party to this
contract to the extent such a party may have immunity under Texas law.
I. SERVICE AGENT agrees to comply with all applicable laws, regulations and conditions required of TJJD
for juvenile boards, juvenile probation departments and their subcontractors.
X. REPRESENTATION AND WARRANTIES
SERVICE AGENT hereby represents and warrants the following:
A. That it has all necessary right, title, license, and authority to enter Into this Agreement;
B. That it carries sufficient insurance to provide protection to COUNTY.under the indemnity provisions as well
as for any potential liabilities that arise form or related to this Agreement; and
C. That all of Its employees, interns, volunteers, subcontractors, agents and/or consultants will be properly
trained to report allegations or incidents of abuse, exploitation or neglect of a juvenile In accordance with
the requirements of Texas Family Code, Chapter 261 and any applicable TJJD administrative rules
regarding abuse, neglect and exploitation allegations.
XI. FEE ASSESSMENT
A. Children or their families shall not be assessed fees for services by the SERVICE AGENT unless
arrangements are specified by the Court. This does not preclude reasonable attempts to seek voluntary
contribution from families of county children for donations of clothing, personal articles, and funds to assist
in supporting a youth's rehabilitation.
B. If a child is eligible for fiscal support from another state agency or organization, the SERVICE AGENT shall
ensure that COUNTY is not charged for such fiscal support forwhich the child is otherwise eligible.
XII. EQUAL OPPORTUNITY
A Services shall be provided by the SERVICE AGENT In compliance with the Civil Rights Act of 1964. The
SERVICE AGENT will not discriminate against any employee, applicant for employment, or child because
of race, religion, sex, national origin, age or handicapped condition.
Page 6 of a
Vol. 2 00 Pg. s•`
Rite of Passage, Inc.
Canyon State Academy
Brazos County Juvenile Probation Daparlment Resider lal Contract
B. The SERVICE AGENT will take affirmative action to ensure that applicants are employed, and that the
employees are treated during employment without regard to their race, religion, sex, national origin, age, or
handicapped condition.
XIII.OFFICIALS NOT TO BENEFIT
A No officer, member or employee of COUNTY and no member of its governing body, and no other public
officials of the governing body of the locality or localities in which the project is situated or being carded out
who exercise any functions or responsibilities In the review or approval of the undertaking or carrying out of
this project, shall participate in any decision relating to this contract which affects his personal interest or
have any personal or pecuniary interest, direct or Indirect in this contract or the proceeds thereof
XIV. TERMINATION
A. Termination - Without Cause
This contract may be terminated by either party by providing written notice to the other party at least thirty (30)
days prior to the intended date of termination. Any notice or other writing required by this contract shag be
deemed given when personally delivered or mailed certified or registered United States Mail, postage prepaid,
addressed as follows.
Brazos County Juvenile Probation
Charles Douglas Vance
Chief, Brazos County
1904 W. SH 21
Bryan, TX 77803 -1217
B. Termination -With Cause:
SERVICE AGENT
Rite of Passage, Inc.
Ms. Carolyn Jenkins- Bower,Chlef Financial Officer
2560 Business Parkway, Suite A
Minden, NV 69423
The COUNTY may terminate this contract within ten (30) days of delivery of written notice for SERVICE
AGENTS failure to achieve the defined goals, outcomes, strategies and outputs as set forth In the provisions
and attachments to this contract andror SERVICE AGENT'S failure to comply with all terms and conditions set
forth in this contracL Notice of termination shall be deemed given to SERVICE AGENT when personally
delivered or mailed cerifiied or registered United States Mail, postage prepaid at the address listed above in
Paragraph A - Termination - Without Cause.
C. LIQUIDATED DAMAGES
1. In the event that this contract is terminated for cause by COUNTY, SERVICE AGENT agrees to pay
COUNTY for any monies paid for services not rendered by SERVICE AGENT prior to the effective date of
termination of this contract.
XV.AMENDMENT
COUNTY may amend, modify, or alter the terms of this Agreement and specify an effective date thereof.
COUNTY will then notify SERVICE AGENT in writing, dated subsequent to the date hereof, of such
changes and their effective date, Continuation of services after the effective date by SERVICE AGENT will
signify its acceptance of these changes. If SERVICE AGENT declines to accept changes made by
COUNTY, SERVICE AGENT may terminate this Agreement subject to the conditions therein.
A. In any legal action arising under this contract, the laws of Texas shall apply and venue shall be in the
Brazos County Juvenile Probation Department.
Page 7 of a
VA 200 Pg.
Brazos County Juvenile Probation Department
STATE TEXAS
M
By:
c Charles Dou las Vence,
Chief Juvenile Probation Officer
1804 W. SH 21
Bryan, Texas 77803 -1217
0A I JW Mr. Duane PettrA
Juvenile Board Vairman
Date: H /b (I`f
By.
Date:
RITE OF PASSAGE, INC.
By:
Mrs. Carolyn Jenkins- Bawer, Chief Operating Officer
2560 Business Parkway, Suite A
Minden, NV 89423
Phone #: 775. 287 -8411
Fax: 775267 -9420
Date:
Pw.ea�
Vol. 200 Pg. C2J
Bid # 2014 -26
HEAVY MACHINERY RENTAL
Upon Commissioner's Court Approval through March 17, 2015
TYPE OF EQUIPMENT
MUSTANG RENTAL
HERTZ Equipment Rental
NEFF Rental
Blue Line Rental (Formally
SERVICES
Volvo Rents)
1
BACKHOFJLOADER -62 HP
'
MONTHLY
WEEKLY
,y
dilg
� 3M6� -00' i
#
�i31j 004,. q
N,E50.00
'' 3560.00
51,675.00
3660.00
31,[50.00
5150.00
DAILY
s
1 310E, 00 `
5220.00
$255.00
326000
2
SMALL CRAWLER TRACTOR
WA WAY BLADE, 64HP
-
MAKEIMODEL
MONTHLY
31973,00 ':
El Cai D3K�zU
JD 400
$2,925.0
101
53,060.00
John 450
23,600.00
WEEKLY
3369003660.00
"
$1,165.0
31,260.00
DAILY
3219 90 y}5
$320.0
1100
6{30.00
3
CRAWLER TYPE TRACTOR,
30HP
MAKEMODEL
P, P ,f OINK
JD 940
90hCAt 5220
Jahn Dore 6W
MONTH LY
j` 32.31D,
IN
63484.00
$1,380.00
50.060.00
WEEKLY
3770.0
31,186.00
3550.00
61,400.0
DAILY
3340.00
5210.00
µI3.00
4
CRAWLER TYPE TRACTOR,
140HP
MAK"ODEL
% i gap 6N L R 8 >' -'
W aa'OR 1 x
JMn OeM6750
N01RgvY
` j47e2.00
$7700.00
�31 oo�
Na Bid
No Bid
ee4
121556.66
onaY
�' Se2B Oo
tero.a0
e
SCRAPER -11 CUSICYDS
{
l
MAKEIMODEL
MONTHLY
WEEKLY
No Bid
No Bid
No Bid
NOBid
DAILY
6
1 SCRAPER - 17 CUBIC YDS
MAKOMODEL
MONTHLY
WEEKLY
No Bid
NO Bid
No Bid
No Bid
DAILY
7
SCRAPER -22 CUBIC YDS
MAKEIMODEL
MONTHLY
WEEKLY
No Bid
No Bid
No Bid
No Bid
DAILY
8
CRAWLER TYPE TRACTOR,
L.G.P., 140 HP
MAKEIMODEL
MONTHLY
Gt D6K7WP�, MOPS 1
ti'
$ p0 in
No Bid
NO Bid
NO 91tl
WEEKLY
y N�'
DAILY
{?f( 3480'00 r 1AU'u�
9
DISC PLOWS .35 HINGE
OFFSET
MAKEM100EL
Orge T�RH,H 1030'
MONTHLY
31936.
BID
WEEKLY
i� 66030Q,
°3r
No
No aid
NO Bid
i
DAILY
F 3202.00
10
CRAWLER TYPE LOADER
-
I.
1.112 YRO BKT, BO HP
-
MAKEIINODEL
L ` CM0 Of +,�t
SoECM T300
MONTHLY
101, 3 d!
No BIE
52,275.00
No We
I.
WEEKLY
7f 3178700
d
S865.00
GAILY
r( P369400 '.'. P.,
3320.00
11
WHEELED TYPE LOADER
1 -022 YD BHT 90 HP
MAKEIMOORL
MONTHLY
Dat91%
]1000 r. 3
h `d
JO 210K
61,630.00
No Bid
V.N. L50 Art. Leader
13,600.00
WEEKLY
"3770.150, IN
"YI,,444 ly `3237
$550.00
$1,200.00
DAILY
Ya`ts� ., aD
$160.00
6410.00 I
12
PNEUMATIC ROLLER. 68
TONS, 9 WHEELS
MAKEIMODEL
MONTHLY
yx C66 P9160C- .44.
lI,i 78000J8� ',�
�` f0
No Bid
Ingersoll
52.775.00
No Bid
WEEKLY
+1 k 3697m0e0.,
$1,100.00
DAILY
'�ya{t98 uV Tj vl}',� ,j'
$410.00
13
VIBRATORY, PADDED DRUM,
!,
MAKEIMOOEL
T'- I�f??' -'CM CP!?H4_M
nun 9�t000 Patllaot�'
Hamm 3110 whhell kit
V Ul. L.UU jr g.
10
VoS.wu rg.C�( A-1
MUSTANG RENTAL
Blue Line Rental (Forri
TYPE OF EQUIPMENT
SERVICES
HERTZ Equipment Rental
NEFF Rental
Volvo Rents)
MONTHLY
WEEKLY
_ $3,046.00
'b $1, 10 600
$4,126.00
$1,185.00
$2,980.00
$1,140.00
$4,6D0.00
f1,550.D0
DAILY
, : .g$3J6.00,ey .•
53,630. DO
$426.00
$510.00
14
VIBRATORY, SMOOTH DRUM,
MAKNODEL
.
VoNOl0000DOat Clna
Hamm 30
MONTHLY
87$70.00 r
53,660.00
$2,830.00
$4A00.00
WEEKLY
_
$$10.00�' 1,e�i
51,230.00
51,810.00
$1,860,00
GAILY(C..
$37000*f+',ll�y;
$380.00
$400.00
$510,00
ASPHALT RECYCLER, BOMAO
15
MPH 100 OR EQUIVALENT
MAKEMOOEL
MONTHLY
No Bid
No Old
No Bid
N. Ilk!
WEEKLY
DAILY
18
PULVER MIXER
MAKEAMODEL
MONTHLY
Gt RM300 Set 10Mb Ony
� $7 780y - .' d
f�1,697
No Bid
No Bid
No Bid
WEEKLY
DAILY
M
WATER TRUCK, 1200 -7000
17
GALLON CAPACITY
MAKEIMODEL
F7110 Water Tri 2000 Gallon M
IH 4200; 2WO Gal.
Ford F650 Water Truck, 2000 Gal,
3000 GAI. Walker Tna61
MONTHLY
'}� H 1W OD
��$80000
11,996.00
$2,310.00
{3,800.00
WEEKLY
P v
$296.00
$875.00
f1,00
DAILY
�'j L ,. i700.W.Lha�'tr
{34!.00
$370.00
$10.0.00
to
MOTOR GRADER, 136 HP
MAKEMODEL
" ..'.�K iC.120M
Volvo G9a0
MONTHLY
$4'776.00:
$5,400.00
WEEKLY
81;676.00
Hom
- $?100.00 - --
No Bid
GAILY
$736.00
19
EXCAVATOR, 26 TONS 1316
YARD BUCKET
MAKEMOOEL
CM_3M MR y,;�f^,+�{
#' $4,09f.00''.R-.1,
Ko,nal PC240 Lt
N.Hl.oO
Kobut 6K210-11; Decal 0X2
$4,tlb.00
Volvo EC 270
18,000.00
MONTHLY
WEEKLY
;'
$1,366.00 t< +� �
7],740.00
$1,710.00
f ?250.00
GAILY
:!'o ' f,160.W , !1y4
1736.00
$666.00
$760,00
20
SELF-PROPELLED
MECHANICAL BROOM
I
MAKEMODEL
MONTHLY
-- ya'++ aro.wR.11350
�#{ $1,{16.00
J'
Bra. RJTl30
$1,620.00
No Bid
8, occ 3 w6aeied
$2,000.0
WEEKLY
g�$N17 003'<
$700.00
$650.0
DAILY
li $16Y.00 ., in ^,
$265.00
$225.00
21
TAMPER MAKE-BOMAG BT 59
VIBRATOR OR EOUIV
MAKE(MODEL
MONTH LY.ar$3M�00
'� y� u"'MX79
Ni
$660.00
$666.68
WEEKLY
a1
-
Na Bld
$179.00
$186.00
DAILY
,x„817600
�. R1 �.
$66.00
$66.00
CAT DID (OR EQUIV) 140 HP
22
CLEARING DOZER WMAKE
EL
MONTHLY
1 '-
WEEKLY
y$4Af6.o6!''` ,
)N •
U.110A0 -y
No old
No Bld
Na Bid
UAILY
y {120.00 '
RAMMAX TOR EQUIV) TRENCH
23
COMP -WALK GEMND -34133
MAKEAMCULL
�w5irs'YA�.1 >tir..
one T.21
W..k.1
MONTH LY
WEEKLY
{�81,720.00 v
0' ,00 5
11,22000
$465.00
$1,1156.00
$620.00
$1,800.00
$600.00
DAILY
- AT
t yI $1I7.00'r 1*
$155.00
$232.00
$210.00
24
RAMNIAX TOR EQUIV) TRENCH
COMP-F EMOTE -241]3
AR" ii /+
i
one
ec 4T
MONTHLY
$1 J70 0 �
$1,350,00
$1.865.00
$7,800.00
WEEKLY
y 8440 OO�ij'
N9o.00
{67000
$60000
GAILY
k a: A,M814700%;
$175.00
$232.00
$210.00
25
AIR COMPR -185 CFM
MANE,MODEL
MONTHLY
iA 7612. Al log
,;�; ON
Atba Co,do XA111116JD
N60.ao
Doman C195WK11H T1
$550.00
Keaee7106
$725.00
WEEKLY
1 '3510000151}�I 4 �)
S 9556
$165,00
$22500
3300.00
DAILY
^'64+
$66100
$85.00
:110.00
26
(BOBCAT) -6YD BUCK
MAKEMODEL
MONTHLY
q:], t$1,D0�'�;,,ppjj,,
enxnTe6o
111,775.00
T-0
$2,370,00
Bobcel t -1901,8 19
$2,700.00
WEEKLY
ibuY0.00. c'Mti
.. :645.00 �I
IN6.00
51050.00
VoS.wu rg.C�( A-1
V MAW rg.
TYPE OF EQUIPMENT
MUSTANG RENTAL
HERTZ Equipment Rental
NEFF Rental
Blue Line Rental (Form311y
SERVICES
Volvo Rents)
DAILY
,of}�' 1;j� ,5180.0_Oy .:' 9;a�
$239.00
$325.00
$310.00
27
BUCK WMheala
{
MAKET100EL
,9r< -f'P7 §Ne
Bobcat 6165
o al 1
Volvo i
MONTHLY
wi4 4900000
4995.00
{1,706.00
$1,676.00
WEEKLY
,
5900.00'
$395.00
$655.00
5625.00
DAILY
YG ,, 410000
{t66.DO
$2!6.00
5300.00
RUBBER TIRE LOADER
38
WIHAMMERS -10ODN IE
A &. w amMfrv,
BubeAi 186 wIBruFx
JO 310 wIHammer
Volvo BE 60 wI8ruka
MONTHLY
53060.Wt`* 'R
i1.900.00
$6,260.00
46,950.00
IMAKENODEL
WEEKLY
j 020.00'
R
$795.00
$1,500.00
$1,875.00
DAILY
♦i� o-'01I .,:
$290.00
$890.00
4846.00
LOW OROU N DPRESSURE
29
TRACTOR, 60 HP
MAKEIMOOEL
MONTHLYm
j2700
CM 116KUS
JD 650 LOP
$3,198.00
J0660J
$3,260.00
No Bid
WEEKLY
j970A
$1,118.00
$1,226.00
DAILY
59001
3]80.00
1475.00
30
LOW GROUND PRESSURE
TRACTOR 90HP
MAKEWIDEL
MONTHLY
." C 196lAPh
t ��a2+wpp�➢y5
JD 950 LOP
$3.49600
.06501
$4,310.00
WEEKLY
,�,yp, j1 ,13000 _."Y4„Lt
31.286.00
31,825.00
No Bld
DAILY
SPECIALTY EXCAVATOR.
31
LONG REACH 80', 48' DEPTH
MAKEIMOOEL
MONTHLY
".r'y+.Ca ]242 LOnp RMOh'
µ..n.
57100* �"I
No Bid
Narnenu PC270LCA
38.!85.00
No Bid
WEEKLY
52490a.00
$3,20.00
DAILY
y 5590007 -. v y/
$1.20.00
SPECIALTY EXCAVATORS
32
W/7HUMB ATTACH
I"
MAKElMODEL
MONTHLY
Cat] FM1humh
54296.00
JD 200
$4,695.00
Komatsu PC270LCAw,Thv b
$8]90.00
Volvo EN 1010 VAMtItdSptGal n
58,150.00
WEEKLYCg�5119S
ODb -.
$1,68600
33,365.00
f ;20.00
GAILY
.147700
$695.00
S1,295.0
t7eD.0
PAVING BREAKERS - ED LB
33
AIR OPERATED)
MAKEIMODEL
APT 190
Aua. COOCO TE %P905
01b Alr Hammn
MONTHLY
03223.00
$310.00
SISD.00
WEEKLY
MROANAY.-M
$95.00
5120GAILY
3]9.00
14500
$5000
34
Reach Lm; 6000L8 Capacity
-
MAKEJMODEL
MONTHLY
F Cat TL942,,1'rr - �.
° 51 396110Y t3 4 -
JLDO642A
$1,151
Dom. ONGM
31.720.00
=636
$2.750.0
WEEKLY
Ir $69300 x.'r p^G+
251
$80.00
$886.01
$930.00
DAILY
__$� ,5177,OOt aa;,
$275.00
$260.00
3310.00
Mini Excavator, 18 HP, 8' 1w,
35
Depth
MAKEIMODEL
MONTHLY
�8*C` t301 tIC' 4a rk'
Yi1110000% C
Y
Bohca1326
31,]45.00
IHI 25VX3
31,215.00
Volvo EC20- 400L8CIM
$1575.00
MEEKLY
'. YA3Yr,.{99100;H�
11596.00
$420.00
$525.00
DAILY
r{t'3 Pi, {1]20 7 J
$155.00
(190.00
$186.0
38
Mlnl Excavator, 30HP, WIT"
Depth
MAKE DEL
MOMHLY
CHI 2.5ECR ?'
„ -; 1.2(' d
Bohgl]31
71090.00
IHI ]514-0
11,125.00
EC3Y)I- 7000LB CbU
41,900.00
WEEKLY
54000w0'
$606.00
$550.0
$630.0
DAILY
519600. %
4169.00
$226.00
5230.00
37
EXCAVATOR; 39 TON, 270HP
MAKEMOOEL
MONTHLY
1- �t 1�E -!AI
57 6 �
K.Z PC360LC
46.100.00
KomeNu M36OLC -10
$7,713.00
Volvo ECHO. 70,0001H CIW'
$7,60000
WEEKLY
:-
525200 .
$2.896.00
$9,036.00
$2,00.00
DAILY
b`S�G` { 40 00' 5 1,1
9996.00
71,310.0)
$860.00
38
HAMMER
61AKEMODEL
3'Ca�t
Ew% 1wfflu -Cyyr
JD2260LCw1600LBHimeu7
aheke SlatOS w160[amsmlay Hamm
Voroo EC236 x7enakn
MONTHLY
333--20
$ F4 WOO !rl
a5I1
{11,99'7.0
910,9]0.00
311,960.0
L.
WEEKLY
8 <s1.c
}f?e $3833.00
114.140.00
$3,635.00
H,30D.00
DAILY
ly;{1 Z76_00 �,_
$1,430.00
$1,396.0
31010.0
39
wallt Blade
MAKEMODEL
Cat
DGT XL OROPS "'
i
MONTHLY
tT -,+
57600 oG AYY-
Now
No Ed
No aid
WEEKLY215260000
AI
DAILY
711'My�
Z9 %OOr
V MAW rg.
VOL 200 Pg. � v1
MUSTANG RENTAL
Blue Line Rental (Formality
TYPE OF EWPMENT
SERVICES
HERTZ Equipment Rental
NEFf Rental
Volvo Rents)
on w e o rue ;
40
]09HP
MA DUEL
e - 4C0t 73AX41
MDNTNLY
t7l00:0+aYHallo
Bid
No Bid
No Sid
WEEKLY
$y2 6n���DAILY
i0e4,W
41
43' LIFT, 31' T RUCK
L943
JL0 09
CAT 7L843
GsnIM06610,000LB R4acNlin
MONTHLY
MONTHLY
do.OQ
i2,4A00
$3,650.00
WEEKLY
0.00
Niffis
$690.00
$1,010.00
N,425.00
DAILY
,yi2oo.w ,,. a.,....
s3ae.00
s]eD.ao
f4es.ao
42
N "K4PMBTHTOPCOVER
MAKE/MODEL
MONTHLY
No Bid
No Sid
No Bid
No Bid
WEEKLY
DAILY
43
Al In
LOADER
I
S,
Tr ANGLE BLADE
MONTHLY
WEEKLY
�7,40�OON
�62Ot1,
No Old
No Bid
No Bid
DAILY
D.
COLD PLANER
MONTHLY
M „H 6 00 A 1
$2,250.00
WEEKLY
a {760.00 ,i
imm wc.,,. :
No Bid
$TT600
No BID
DAILY
+a: 6160
6260.00
PurcHa9 Pric4 & Bid
.pk6338 f0r�C0mPl�ts '])o.,
No Bid
C.
7r GRAPPLE BUCI09T
MONTHLY
T, ' :. 3'+ 9 000'. t
$315.00
$750.06
WEEKLY
y $12600'6
6125.00
No Bid
6360.00
DAILY
1; J 640 QO r
$60.00
Seem
12. GRAPPLE FORKS
MONTHLY
WEEKLY
�460.00�
$a)�0.00
No Bid
$200.00
$80.00
NO Bid
DAILY'*
T v
6{10.00..4::
$3D.00
e.
HYDUU61CAUGER
-
MONTHLY
woWq�m E"
fT20.00
WEEKLY
BIY FTI IOCIY6ee' er (iZ)
�}"
and {1)oNw 816
No Bitl
No BM
$240.00
DAILY
O+S
Lek
Se0.00
1
a" BIT
MONTHLY
WEEKLY
". NE0.00.' 1'
617(§WA�O
$352.00
$141.00
$14O.D0
$55.00
No Bid
DAILY
~O.UO.
$41.00
$20.00
11
ran
MONTHLY
6400
337.00
14DAD
6460.00
WEEKLY
1
6136. n-
$167.00
$55.00
it60.00
DAILY
814¢00
641.00
620.00
S'A.00
III
lir BIT
MONTHLY
4 : 0`
6347.00
$140.00
$450.00
WEEKLY
1
$92.00
$56.00
$150.00
DAILY
'FAa.. r
�rdk0
145;OOR
$30.00
$20.00
160.00
iv
18' BIT
MONTHLY
WEEKLY
4D0.00 Y t
a i 'nY4a.
$136.00
----T324 .00
6180.00
6110.00
E56.00
$460.00
$16000
DAILY
.S
64600 :
$41.00
$20.00
160.00
v
2f' BR
MONTHLY
'-"' i400.OG' .S
6337.00
$140.00
:450A0
WEEKLY
T 6195.00'L
$153.00
$55.00
st50.00
MONTHLY
$40.00
$20.00
660.00
VI
1r AUGER EXTENSION
MONTHLY
$ 6.00 419
$047.00
$86.00
6106.50
WEEKLY
616y00 Ry
:482.00
P5.50
645.00
DAILY
J66.D0
$43.00
:16.00
$16.00
VII
46' AUOER EXTEN3IDN
MONTHLY
? iso G0
$432.00
$85.00
WEEKLY
100D
$16200
$3500
No Bid
ONLY
610.00
$47.00
116.00
},
]00 a HYDRAULIC HAMMER
MONTHLY
'"'6Y; 4'I�.b�OwsQ'
$906.00
$886.00
$1187300 I
WEEKLY
�� 1'I 186.00
$400.00
6385.00
:52300
VOL 200 Pg. � v1
Recommendation: 'Award to Mustang Rental with the exception of
Sections 5, 6, 7, 15, 42 and 43m: 3 Quotas Required
(Approved by Co on on this E� day of 1 2014 by -
\h, l!C) IXIJf holding the position Qf 'i Air
pr, behalf Of
Vol. 200 Pg.y%
MUSTANG RENTAL
Blue Line Rental (Formally
TYPE OF EQUIPMENT
SERVICES
HERTZ Equipment Rental
NEFF Rental
Volvo Rents)
DAILY
. {y;;y, '?ib2.pgz „)k T;A'
{126.00
S1a000
111S an )
g,
HYDRAULIC TRENCHER
I
MONTHLY
WEFNLY
.ml 1100.00 iF%r
No Bid
19.6.00
1370 no
No ed
f
DAILY
'187 to.
1135.00
h,
LANDSCAPE TILLER
MONTHLY
WEEKLY
.{ 1. �160a.00?
No Bid
NQ Bid
Ne BM
DAILY
,$jf2? ;5111.00 Lei
i
I.
04' MATERIAL HANDLING AM
I
MONTHLY
wEEKLY
47.0- .+�'Faa'aN�j -�Y
No Did
No Bid
WSW
GAILY
566AOy
(.
6P MULTI -PURP. BUCKET
MONTHLY
WEEKLY
'b 1743008 f..y ,,A
�M!,I� r 4.Na' �., �i
� ": {14600�`
No Bid
1115.00
{AS.DO
MR eta
DAILY
�'Yfa .,�f60 OO 1:h3Yrijs':.
{20.00
k.
7500 CAP. PALLET FORKS
I
MONTHLY
WEEKLY
r�p
� 5110.00G A Y!a
Ika�33600tt: v�l
{200.00
Simon
1350.00
{1{5,00
1.5000
615000
DAILY
d 1 ?'STnI i1�00 iy
$25.00
Sfi000
U0.00
I.
Tr PICK-UP BROOM
I
MONTHLY
WEEKLY
'['.• 1�. "ray
.T' P 15@.00 �F
No Bid
1]]0.00
111500
No Bid
DAILY
d- ,I*112h00 4v3
655.00
,..STUMP
GRINDER
MONTHLY
WEEKLY
No Bid
No all
No Bid
No Bid
DAILY
�P .fxft:.Fi>T•1I21 e�Ri$G ;k
100 HPa. StD0loslwm
- ii•...,..+,• - .... -.
176.00 for delivery 1$76.06 for
pick Over vvei ht Items
P P - 0
44
FREI'HTCHAROE
"51001PIAU la 100. HP At
4'.
596 /Loaded Mile
$4.50ILoaded Mlle
Iloadad Mlle or Round Trip)
- - '.'� «...
Coal will be as uall ed at tlma
5,51liWdsllwrylilsWRetu m
oforder
45
DELIVERY COMPLETION
�,`,, °K�9F`�'�k'NrZ =.
ordsra
L2:hri
1 day often order
1 tlay .her order
t day Men ends, Depending
s roximab Oa
tiDssce�M, -r
on Avalgbili
46
ADDRESS 8 LOCATION
�+;; �"�Y $
*S�T'rh. ai' °,avry W 811 xitA,
777145 SONh
129d9 N Mwy 167(Ruearch
1365 North Harvey Mitchell
NEAREST BRANCH OFFICE
ll'7R7607 #f, '.,Ny
Conroe, TX 77701
Blvd) Austin, T% 78760
Pkwy Bryan, TX 778011
47
BILLABLE MILES
33firyt�reAna�,
µ1•. 'W--.- `
No sit
90 Mlles
No Bid
y'tkT?9✓�'"., Y.44iTWl6Y+i&'j
MoMaY Friday )3:
Lax. FdeMUaM T471F}W arm1•
Daryl RaMrb 9]4.71. -0264 or 8]6-
RYMld RI01n0-Branch Manager
9)9T)SStt]
turwori Cci lnlomntlon
y Myysr~C •jrjA(B9WVL^4
441 -0601
512- 335.6171
After Noun: 979 -22U -7142
48
MEOW lTOay( 1
1 Day
1 Day
I Oay
MINIMUM RENTAL
49
�3nai {Y+ }R -��r
I �•yi ✓�{
Mo.YMYMtlby 166 am 4EA g.YO.}`I,
YU. R.Ma1rW Yfw aasN
e.YArYMmanY eul the pul9T.nlY
RJn o,r.. al WiNlitte.. YN.IYW
ManMIY RaY.
YES
CHARGE FOR RAIN DAYS
'1t1.�( f�iAQrta
-' lir} 1°jlr ^j
•
rmbd✓Yeuabmn
50
EMERGENCY RESPONSE TIME
6.` `7. 6'4 e'�•
{''�` sac
B•1D Haun
.Neon
14 HOUn MIMnding on loaaCan
r
�T
S
Yeas"
6ampN COn ✓u[ia aRa.Nae. Legal
Will CCU tH
V.Merew nn.amb9esamgd
N. car.' M.^eIN rest W .anWt
.seal dr.11tY ln.Y.dd M
awn01 CeMMAIYENd Lay!We
NOM
Ndd napendbla br vandalism I,
WWISIF wla.n Incam
And
MM
\�t
YI"yi) „rMe n.w: C.
YI Jt d �r
4Y
happeM. Mandar..,Ina In
onlncl, County Ina. maY PaY tar
elverse Ise" Wel beaar'd.6
ovwwlp,l lY,p lM r.MV aM
iql
een....
ev. shi
FsseptloM to N. Bid
�.; v_pfyt; %� y,.•y -J {A„�
Recommendation: 'Award to Mustang Rental with the exception of
Sections 5, 6, 7, 15, 42 and 43m: 3 Quotas Required
(Approved by Co on on this E� day of 1 2014 by -
\h, l!C) IXIJf holding the position Qf 'i Air
pr, behalf Of
Vol. 200 Pg.y%
COMMISSIONER COURT MINUTES OF
APRIL 8, 2014
ARE CONTINUED IN VOLUME 201 PAGE 1
Vol. 200 Pg. Y�'
COMMISSIONER COURT MINUTES OF
APRIL 8, 2014
ARE CONTINUED FROM VOLUME 200
Vol. 201 Pg.
INVITATION TO BID
HEAVY MACHINERY RENTAL
ANNUAL CONTRACT
BRAZOS COUNTY PURCHASING DEPT
200 South Texas Ave, Suite 352 Bid Request No. 2014 -26
Bryan, Texas 77803 Page t of 15 Pages
Telephone (979) 3614294
Bids will be received at the Brazos County Administration Building, Purchasing Department,
200 South Texas Ave Suite 352, Bryan, Texas until 2:00 P.m., Tuesday. March 11, 2014, at
which time bids will be publicly opened and read aloud.
A. SCOPE OF BID
Bids are solicited for furnishing the merchandise, supplies, service, and/or equipment set forth in
this bid request for a one (1) year period beginning March 18. 2014 through March 17, 2014 in
accordance with the following Conditions of Bidding.
B. CONDITIONS OF BIDDING
The following instructions apply to all bids and become a part of terms and conditions of any bid
submitted to the Brazos County Purchasing Office, unless otherwise specified elsewhere in this
bid request. All bidders are required to be informed of these Terms and Conditions and will be
held responsible for having done so:
Definitions: In order to simplify the language throughout this bid, the following
definitions shall apply:
a. BRAZOS COUNTY - Same as County.
b. COMMISSIONERS' COURT - The elected officials of Brazos County,
Texas given the authority to exercise such powers and jurisdiction of all
county business as conferred by the State Constitution and Laws.
C. CONTRACT - An agreement between the County and a Supplier to
furnish supplies and /or services over a designated period of time during
which repeated purchases are made of the commodity specified.
d. CONTRACTOR - The successful Bidder(s) of this bid request.
e. COUNTY - The government of Brazos County, Texas and its authorized
representative.
f. SUB - CONTRACTOR - Any contractor hired by the Contractor or
Supplier to furnish materials and services specified in this bid request.
g. SUPPLIER - Same as Contractor.
2. Upon acceptance and approval by the Commissioners' Court, this bid effects a
working contract between Brazos County and the successful bidder for the period
designated.
Vol. 201 Pg. Pf-
Bid Continuation Sbeet
BRAZOS COUNTY, TEXAS
Bid Request No. 2014 -26
Page 2 of 15 Pages
3. Bids must be received by the Purchasing Office prior to the time and date
specified. The mere fact that the bid was dispatched will not be considered; the
bidder must have the bid actually delivered.
4. The County reserves the right to accept or reject in part or in whole, any bids
submitted, and to waive any technicalities for the best interest of the County.
5. Brazos County shall not be responsible for any verbal communication between
any employee of the County and any potential bidder. Only written specifications
and written price quotations will be considered.
6. Brazos County reserves the right to reject any bid that does not fully respond to
each specified item.
7. Bidder must include Employer Identification Number for the bid to be valid.
S. Should there be a change in ownership or management; the contract shall be
canceled unless a mutual agreement is reached with the new owner or manager to
continue the contract with its present provisions and prices. This contract is
nontransferable and may not be reassigned by either party.
9. The County may cancel this contract at any time for any reason, provided a thirty-
day written notice is given.
10. The bid award shall be based on, but not necessarily limited to, the following
factors:
a. Unit price
b. Extended price
C. Special needs and requirements of Brazos County
d. Results of testing samples (if required by Brazos County)
e. Delivery
f. References
g. Brazos County's experience with products bid
h. Vendor's past performance record with Brazos County.
11. Although the cost of products to be provided is an essential pan of the Bid, Brazos
County is not obligated to award a contract on the sole basis of cost but will award
to vendor considered to be the best value to Brazos County.
12. Acceptance of merchandise, work, and /or equipment provided shall be made by
the County at the sole discretion of the Commissioners Court when all terms and
conditions of the contract and specifications have been met to its satisfaction,
including the submission to the County of any and all documentation as may be
required.
13. Title and Risk of Loss of the goods shall not pass to Brazos County until the
County actually accepts and takes possession of the goods at the point or points of
delivery.
Vol. 201 Pg.
Bid Continuation Sheet Bid Request No. 2014 -26
BRAZOS COUNTY, TEXAS Page 3 of 15 Pages
14. This agreement shall be governed by the Uniform Commercial Code as adopted in
the State of Texas as effective and in force on the date of this agreement.
15. Bids must be submitted on quantities and units of measure specified by the bid
documents.' In the event of errors in extended prices the unit price shall govem.
Any suggested change in quantity on the part of the bidder to secure better price or
delivery is welcomed and may be given consideration provided that the bidder
also bids on the quantity specified.
16. Bids must specify the number of consecutive calendar days required to deliver the
commodities under normal conditions. Failure to specify delivery time will be
considered reason enough to cause the bid to be disregarded. Delivery time
quoted will be given consideration in awarding orders. If delivery is not made
within a reasonable time of the specified delivery in the bid, the entire order or
contract may be canceled and the bidder barred from quoting in future bids.
17. Bids cannot be altered after receiving time. No bid may be withdrawn after
opening time without acceptable reason and with the approval of the Purchasing
Agent.
18. Bids must be submitted on this form and returned in a seated envelope clearly
marked with Vendor Name and Bid Number to ensure proper recognition upon
its arrival. Bids will not be considered if submitted by telephone, fax or any other
means of rapid dispatch, nor will a bid be considered if submitted to any other
person or department other than specifically instructed. Bids received after the
expressed date and time listed in this bid will be returned unopened to the vendor.
Bids submitted by any other person or department other than the Brazos County
'Purchasing Department will not be accepted.
19. If vendor in receipt of notice is unable to bid, the bid should be submitted as a
"No Bid" and returned to the Purchasing Department before opening time. This is
necessary if vendor wants to remain on vendor list and receive future bid
notifications.
20. Bids must show full firm name, mailing address and telephone number and be
manually signed by an authorized sales or quotation representative of the bidder.
Firm name and authorized signature shall appear in each space provided.
21. In the event of a needed change in the specifications sent to the bidder, it is
understood that all the foregoing terms shall apply to the addendum or addenda.
22. It is our policy not to furnish bid results over the phone. Bid results and
tabulation sheets will be posted on the Brazos County web site; Brazos Valley
Online Bidding System (www.brazosbid.cstx.eov) after bid award by
Commissioner's Court.
Vol. 201 Pg.
Bid Continuation Sheet Bid Request No. 2014 -26
BRAZOS COUNTY, TEXAS Page 4 of 15 Pages
23. Brazos County reserves the right to extend this contract annually for a maximum
of three (3) additional one (1) year periods with no changes in the terms or
conditions of this contract, if agreed upon by both parties.
24. The successful offeror agrees to extend prices and terms to all entities that has
entered or will enter into joint purchasing inter -local cooperation agreement(s)
with Brazos County.
25. If sample testing is required, Brazos County will perform test through a third
party. Vendor will be required to allow the third party access to the facilities in
order to acquire samples for testing. Failure to submit requested testing may
disqualify bid.
26. Three (3) references are to be provided by bidder. Failure to submit references
may result in disqualification of bid.
27. Contractor shall observe and comply with all federal, state and local laws, safety,
and health regulations, ordinances, and all regulations which in any manner effect
conduct of the work or services being performed.
28. In order to insure the safety of the public, the Contractor shall coordinate all work
or deliveries with the Road and Bridge Department.
29. Any Subcontracting must be approved prior to commencement of the contract by
the County Engineer and Brazos County.
30. Any variation from the specifications in this bid document must be indicated on
the bid or on a separate attachment to the bid and labeled as such.
31. Any brand name, or manufacturer's reference used is considered to be descriptive
— not restrictive — and is indicative of the type and quality the County desires to
purchase. Bids on similar items of like quality will be considered only if it is
noted in the bid documents, and accompanied by fully descriptive product
literature. All substitutions will contain the same active ingredients in the same
percentages of the items listed in the bid. If notation of substitution in not made,
it is assumed the vendor is bidding the item specified.
32. The County does not guarantee to purchase any minimum or maximum quantities.
If any quantities are listed in the bid, they are estimated quantities used for
calculating purposes only.
33. In the event the Supplier is unable to furnish any item within a reasonable time
after order is placed due to strikes, war or any reason beyond the Supplier's
control, the County reserves the right to purchase these items from any source,
without causing this contract to be canceled.
Vol. 201 Pg. ,3�
Bid Continuation Sheet Bid Request No. 2014 -26
BRAZOS COUNTY, TEXAS Page 5 of 15 Pages
34. The successful vendor should submit itemized invoices with clearly marked
remittance copies to the following address;
ATTN: Auditors
200 South Texas Ave, Suite 218
Bryan, TX 77803
Statements of accounts will not be sufficient to warrant payment. Unless other
arrangements have been made; ail invoices to be paid in full within 30 days after
satisfactory delivery of commodities and or services and receipt of invoice at the
listed address. Checks will be made payable to the successful vendor only, and
shall not include sub - contractors, assignees, or any other party.
35. As a governmental subdivision, Brazos County is exempt from most types of
taxes, including but not limited to sales tae, excise tae, and import duties. Such
costs must not be included in bid prices. Tax Exemption Certificates can be
obtained upon request by contacting the Brazos County Purchasing Department -
(979)361.4290.
36. Upon acceptance of a purchase order for any commodity or materials purchased
by Brazos County, the vendor agrees to protect the county from any claim
involving patent right infringement, copyright infringement, sales franchise
disputes.
37. Unless otherwise specified, all items ordered from the successful vendor must be
hew, unused, and in first class condition. Products usually packaged for
commercial sale shall be furnished in proper container so as to facilitate storage
and handling.
38. Potential Vendors are advised they may have disclosure requirement pursuant to
Texas Local Government Code, Chapter 176. This law requires persons desiring
to do business with the County to disclose any gifts that have an aggregate value
in excess of $250.00 given to any employee of the County, County Official to the
County Official's family members or employment of any employee of the County,
County Official or the County Official's family members during the preceding
twelve (12) month period. The disclosure questionnaire must be filed with the
Brazos County Clerk. Refer to Texas Local Government Code, Chapter 176 for
the details of this law.
39. Bidder understands that Brazos County is a government subject to Texas State and
Federal public information statutes. Bidder hereby waives any obligation to the
release to the public of any documents submitted in accordance with this bid
C. SPECIAL PROVISIONS
All deliveries are to be made F.O.B. Brazos County Road and Bridge Department,
during regular working days, and between the hours of 7:30 A.M. and 5:00 P,M.
Vol. 201 Pg.
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
Bid Request No. 2014 -26
Page 6 of 15 Pages
Monday through Thursday, unless otherwise requested by the County and loaded
into County trucks by the Supplier; or loaded and hauled and delivered anywhere
in the County by the Supplier during the mentioned working days and hours.
Vendor will be required to notify the County Engineer's Office in the event of
unforeseen delay arising in the delivery of a specified shipment. In the event a
shipment will not arrive at the job site within two (2) hours of designated time
Brazos County shall have the right to refuse acceptance of the order.
Vendor will be required to deliver to Brazos County Road and Bridge Department
or job site in Brazos County when and where requested and remain on the job
with truck and operator as long as required to completely place load.
Brazos County reserves the right to test any materials delivered at the requested
site for compliance with specifications. The Bidder will remove immediately
from the job site or right of way any materials that are deemed unsatisfactory.
Material Safety Data Sheets and Placards must be furnished at the time of delivery
as specified by State and Federal Regulations (IF APPLICABLE).
6. Any Vendor vehicles traveling on County roads will not exceed its legal gross
weight.
7. Any variations from these specifications must be included on the Bid Documents
or on a separate attachment to the Bid. This attachment should be clearly labeled
as such.
8. All vendors must be recognized and authorized dealers of the products specified.
9. The unit(s) shall be completely assembled, adjusted, and include all standard and
supplemental equipment installed, and the unit made ready for continuous
operation.
10. The unit(s) provided shall meet or exceed all Federal and State of Texas safety,
health, lighting, and noise regulations and standards in effect and applicable to the
equipment furnished at the time of manufacture.
H. Bidders must submit with their bid, if possible, the latest published price list
pertaining to rental equipment that the Bidder proposes to furnish.
12. Brazos County reserves the right to lease a piece of equipment that is not listed in
this Bid. In this case, prices must be comparable to the bid prices and the clauses
and conditions of this bid will apply to all such transactions.
13. The County does not guarantee to purchase any minimum quantities/time. If any
quantities /time is listed in the bid, they are estimated quantities /time used for
calculating purposes only.
Vol. 201 Pg. 7
Bid Continuation Sheet Bid Request No. 2014 -26
BRAZOS COUNTY, TEXAS Page 7 of 15 Pages
14. In the event the Supplier is unable to furnish any item within a reasonable time
after order is placed due to strikes, war or any reason beyond the Supplier's
control, the County reserves the right to purchase these items from any source,
without causing this contract to be canceled.
D. INSURANCE REQUIREMENTS
The Bidder shall instruct his insurance agent or carrier to furnish to the County a
Certificate of Insurance attesting to the issuance of the following parts of this
section. Please note that such Certificates of Insurance and any required bonds
must be issued and then approved by Brazos County Risk Management. The
Certificate of Insurance must be approved by Risk Management before any
deliveries can be made.
2. The Bidder shall furnish and keep in full force the following insurance during the
term of this Contract:
a. Statutory Workmen's Compensation and Employer's Liability Insurance
With waiver of subrogation.
b. General Liability with limits for bodily injury and for property damages of
not less than $1,000,000 CSL with Brazos County named as an additional
insured.
C. Comprehensive Automotive Liability with single limits of $1,000,000 for
Bodily Injury and Property Damage Liability.
3. All of the aforementioned policies and Certificates of Insurance should be issued
immediately after the Bidder receives notification of award.
4. The Vendor agrees to hold harmless Brazos County from any and all claims and
liability due to the acts of the Vendor's employees and the operation of his
equipment, The Vendor also agrees to hold harmless Brazos County from any and
all expenses, including attorney fees, incurred by Brazos County in litigation or
otherwise resisting such claims or liabilities as a result of the Vendor's
employees' activities. Further, the Vendor agrees to protect, indemnify and hold
harmless Brazos County from and against all claims, demands and causes of
action of every kind and character brought by any employees of the Vendor
against Brazos County due to personal injuries and /or death to such employee
resulting from any neglect act, by either commission or omission on the part ofthe
vendor or Brazos County.
Vol. 201 Pg.
Bid Continuation Sheet Bid Request No. 2014 -26
BRAZOS COUNTY, TEXAS Page S of 15 Pages
F. REFERENCES
Vendors shall provide a list of at least three (3) references, where work comparable in quality
and scope to that specified has been performed within the past five (5) years. This list should
include the names, phone number and email of the company /entity for which the prior work was
performed to contact these references. A negative reference may be grounds for disqualification
of bid.
Company /Entity: city of
Contact: Karen Sonley
Phone:
979 -209 -5500
Email: ksonley ®bryantx.gov
CompanylEntity:
Contact:
Phone:
Email:
«�xs
i'ia_�,,.
City of College Station
Heather Pavelka
979- 764 -3437
kaocstx.gov
R'f��a'v- vg, aGlga'- YIw„, YnIkAS€5�C'ti faz .�sdi�:'7t7
Company /Entity: Collier construction
Contact:
Phone:
Email:
F. SPECIFICATIO]
Clayton Collier
979 - 836 -4477
Claytonecollierconstruction.com
I.Bidder must send a copy of the lease agreement and rental contract with the Bid. Any conflicts
between the terms and conditions of the lease agreement and the terns and
conditions of Brazos County (this bid and the standard terms and conditions),
Brazos County's terms and conditions shall supersede those of the vendor.
2. The rate quoted will include tires, repairs, etc. No additional payment will
be made for tire wear or damage due to County Project working conditions.
3. The County will not be held accountable for vandalism.
Vol. 201 Pe. 1?_
Bid Continuation Sheet Bid Request No. 20t4 -26
BRAZOS COUNTY, TEXAS Page 9 of 15 Pages
4. The equipment delivered to the County will be in all respects in good condition
and will comply with OSHA requirements.
The following information is required on ALL bids:
a. Overtime rates - how they are applied to the price bid.
b. Minimum rental periods for all equipment.
C. Charges for "rain days ".
d. Transportation and delivery charges.
e. Response time for emereencies.
6. The monthly cost will consist of 30 (thirty) days. In the event that Brazos County
keeps the equipment over the monthly allotment, the additional days will be billed
at a prorated cost of 1 /30 of the monthly charge per day.
7. The weekly cost will consist of 7 (seven) days. In the event that Brazos County
keeps the equipment over the weekly allotment, the additional days will be billed
at a prorated cost of 1/7 of the weekly charge per day.
8. The daily cost will consist of 24 (twenty -four) hours. In the event that Brazos
County keeps the equipment over the daily allotment, the additional hours will be
billed at a prorated cost of 1124 of the daily rate per hour.
9. In the event that inventory or property tax will be charged, the vendor is
required to include the inventory or property tax in the bid price. When
invoicing, the inventory or property tax should be broken down separately
with the total invoice not to exceed the amount of the bid price.
10. Vendor will be required to maintain proper permits, licensing, and or registration
for all rented equipment as required by the State of Texas, for equipment to
operate on Brazos County roads and /or property.
it. If equipment is rented for an extended amount of time, the vendor will still be
required to maintain that equipment (ex: oil changes, tire repair, etc.)
G. LIQUIDATED DAMAGES
If the Bidder cannot deliver the equipment with seven (7) working days after receipt of
order from Brazos County, the County reserves the option of renting the equipment
elsewhere and charging the difference in price to the Bidder
Vol. 201 Pg. to
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
H.
Bid Request No. 2014 -26
Page 10 of 15 Pages
Fill in the blanks supplies with the unit price that is firm for the entire contract period. If a piece
of equipment is bid which differs from the item description, please enumerate the differences as
completely as possible.
Item Description
Monthl Weekly Dailv
1. Backhoe /Loader and accessories; 62 FIP
Model: Caterpillar 416E $ 945 $—L —5 $ 105
2. Small crawler Tractor with 6 -way blade; 64 HP
Model: Caterpillar WK XL $ 1,975 $ 658 $ 219
3. Crawler type Tractor; 80 HP
Model: Caterpillar D4K XL $ 2,310 $ 770 $ 257
4. Crawler type Tractor; 140 HP
Model: Caterpillar D6N XL; OROPS $ 4,752 $ 1,584 $ 528
5. Scraper; 1 I cubic yard
Model: $ NO BID $ $
6. Scraper; 17 cubic yard
Model: $ No BID $ $
7. Scraper; 22 cubic yard
Model: $ NO BID $ $
8. Crawler type low ground pressure Tractor; 140 HP
Model: caterpillar UN LGP; OROPS $_1,320 $ 1,440 $ 480
9. Disc Plows; 36 hinge offset
Model: Rome TRH -1630 s--L, a is
$ 605 $ 202
to. Crawler type Loader; 1 -1 12 yard bucket; 80 HP
Model: Caterpillar 953D $ 5,390 $ 1,797 $ 599
l I. Wheeled type Loader; 1 -1/2 yard bucket; 80 HP
Model: caterpillar 924K $ 2,310 $ 770 $ 257
Vol. 201 Pg. //
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
Bid Request No. 2014 -26
Page 11 of 15 Pages
12. Pneumatic Roller, 18 tons, 9 wheels
Model: Caterpillar PS150C; 14 Ton $ 1,760 $ 587 $ 196
13. Soil Compactor, vibratory, padded drum, 25 tons, 84"
Model: Caterpillar CP56 $ 3,045 $ 1,015 $ 338
14. Soil Compactor, vibratory, smooth drum, 25 tons, 84"
Model: Caterpillar CS56 $ 2,970 $ 990 $ 330
15. Asphalt Recycler, Bomag MPH 100 or equivalent
Model:. $ NO BID $ $
16. Pulver Mixer
Model: Caterpillar RM300* $ 7,790 $ 2,597 $ 866
*for soil stabilization only
17. Water Truck, 1,200 - 2,000 gallon capacity
Model: Ford F750 water Truck $ 1,800 $ 600 $ 200
18. Motor Grader; 135 HP
Model: Caterpillar 120M $ 4,725 $ 1,575 $ 525
19. Excavator, 26 tons, 1 -3/8 yard bucket
Model: Caterpillar 320E LRR $ 4,095 $ 1,365 $ 455
20. Self Propelled Mechanical Broom
Model: Broce RJ350 $ 1,418 $ 473 $ 158
21. Tamper. Make: Bomag, BT 58 Vibrator
or Equivalent Multiquip MTx70 $ 378 $ 126 $ 42
22. Caterpillar D6D (or Equivalent) Clearing Dozer;
With Rake - 140 HP $ 61930 $ 2,310 $ 770
23. Rammax (or Equivalent)TrenchCompactor;
Walk Behind Width 24/33 $ 1,320 $ 440 $ 147
24. Rammax (or Equivalent) Remote
Trench Compactor; Width 24/33 $ 1,320 $ 440 $ 147
Vol. 201 Pg.
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
25. Air Compressor; 185 CFM
Model: Airman 185
i
i
Bid Request No. 2014 -26
Page 12 of 15 Pages
$ 300 $ 100 $ 35
26, Skid Steer Loader (Bobcat); Min. 58 H.P., .5 Yd. (1/2 YD) G P Bucket w/Track - Not
Wheels
Model: Caterpillar 2598 S 1,440 $ 480 $ 160
27. Skid Steer Loader (Bobcat); Min. 58 H.P., .5 Yd. (1/2 YD) G P Bucket w/ Wheels - Not
Tracks
Model: Caterpillar 226E $ 900 $ 300 $ 100
28. Rubber Tire Loader w /Hammers, Loader /Hammer 10004 IE
Model: Caterpillar 416E; H90 Hammai$ 3,060 $ 1,020 $ 340
29. Low Ground Pressure Tractor; 80 HP, P.A.T. Blade - 17,800#
Model: Caterpillar D4x LGP $ 2,700 $ 900 $ 300
30. Low Ground Pressure Tractor, 90 HP, P.A.T. Blade- 20,200#
Model: Caterpillar DSK LGP $ 3,040 $ 1,013 $ 336
31. Specialty Excavator; Long Reach -60' Reach, 48'0" Depth
Model: Caterpillar 324E Lang Reach $ 7,470 $ 2,490 $ 830
32, Specialty Excavators; Excavator W/Thumb Attachment
Model: Caterpillar 320D w/ Thumb $ 4,295 $ 1,432 $ 477
33, Paving Breakers; 90 lbs.(air operated)
Model: Sullair 90# $ 180 $ 60 $ 20
34. Reach Lift; 6000 # Capacity
Model: Caterpillar TL642 $ 1,595 $ 532 $ 177
35. Mini Excavator, 18 HP, 6' 10" Depth
Model: caterpillar 301.8C $ 1,100 $ 367
36. Mini Excavator, 30 HP, 9' 11" Depth
Model: Caterpillar 303.5E -CR $ 1,200 $ 400
Vol. 201 Pg.
$ 122
$ 135
Bid Continuation Sheet
BRAZOSCOUNTY,TEXAS
Bid Request No. 2014 -26
Page 13 of 15 Pages
37. Excavator; 39 ton, 270 HP
Model: Caterpillar 336E $ ?,560 $ 2,S20 $ 840
38. Specialty 24 ton Excavator w/ 5000# hammer
Model: caterpillar 320E w/ Hammer $ 11,500 $ 3,933 $ 1,278
39. Crawler Dozer; 200 HP, Straight w/ Till Blade
Model: Caterpillar 06T XL; OROPS $ 7,500 $ 2,500 $ 835
40. 25 Ton Articulated Off Road Truck; 309 HP
Model: Caterpillar 725 $ 7,600 $ 2,533 $ 844
41, Telescopic Forklift; 9,0004, 43' Lift, 3 P 5" Reach
Model: Caterpillar TL943 $ 1,800 S 600 $ 200
42. Man Bucket (Work Basket) 48" x 48" Suspended with Top Cover-Standard Model
Model: $ NO BID $ $
43. Attachments for Skid Steer Loaders
45. Attachments for Skid Steer Loaders
a.
72" Angle Blade
$ 750
$
250
$
B5
b.
Cold Planer
$ 2,340
$
780
$
260
i, Purchase price of bid
$
336
c.
72" Extreme Duty Root Grapple Bucket
$ 350
$
125
$
40
d.
Grapple Forks
$ 450
$
150
$
50
i
e.
Hydraulic Auger -Auger bid includes:
Auger (1)
Bit
k (1) Extension
i. 6" Bit
$ 400
$
135
$
45
ii. 9" Bit
$ 400
$
135
$
45
iii. 12" Bit
$ 400
$
135
$
45
iv. 18" Bit
$ 400
$
135
$
45
v. 24" Bit
S 400
$
135
$
45
vi. 12" Auger Extension
$ 45
$
1s
$
5
vii. 48" Auger Extension
$ 90
$
30
$
10 J
f
300 Pound Hyd. Hammer
$ 550
$
lay
$
62
i
g.
Hydraulic Trencher
$ 600
$
200
$
67
h.
Landscape Tiller
$ 1,050
$
350
S
117
Vol. 201 Pg.
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
i. 84" Material Handling Arm
j. 66" Multi- Purpose Bucket
k. 750# Capacity Pallet Forks
1. 72" Pick -up Broom
m. Stump Grinder
Bid Request No. 2014 -26
Page 14 of 15 Pages
$ 347
$
116
S
39
$ 743
$
240
$
83
$ 114
$
38
$
13
$ 1,087
$__.L6
2
$
121
$ HO BID
$
$
44. Delivery charge is $ per mile. It is charged per (circle one) loaded mile
or round trip mile or other Equipment Less than 100 HP, $100 /Delivery 6 $100 /Return
Equipment 100 HP and over, $150 /Delivery 6 $150 /Return F:
45. Delivery can be completed in approximately 2hrs -2 days after receiving order.
46. State the, complete address of your nearest branch office•.
Mustang Rental services i
8206 W SH 21
47.
Bryan, TX 77807
Number of billable miles from nearest branch to Brazos County Road & Bridge Department, located
2 Miles
48. Emergency contact information:
Lance Feldhouseno 0# 979 - 775 -7368 m #281- 414 -0029
Todd Brewer: m# 936 -520 -4255
49. Minimum rental period: i
50. Do you charge for "Rain Days "? If so, what documentation is required? No, if notified
on by a:0oam on each day of rain out.
51. Response time in case of emergency: • 5-2 hours
Vol. 201 Pg. �-r
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
1. CERTIFICATION OF BID
Bid Request No. 2014 -26
Page 15 of 15 Pages
The undersigned affirms that they are duly authorized to execute this contract, that this bid has
not been prepared in collusion with any other vendor, and that the contents of this bid have not
been communicated to yN other v dor,drior to the official opening of this bid.
SIGNED BY: a A-
TYPED NAME: Lance Feldhousen TITLE: sales Representative
COMPANY NAME: Mustang Rental Services
PHONE: 979 -775 -7368
MAILING ADDRESS: 8206 w Se 21
P.O. Box or Street
Bryan
City
TX
EMAIL ADDRESS: ifeldhoUSen@MUStangcat.com
VENDOR TAX IDENTIFICATION NUMBER: 76- 0602621
77807
Zip
CORPORATE SEAL IF SUBMITTED BY A CORPORATION
END OF BID REQUEST NO. 2014.26
kr+ rrrrrr+# ikkkr++#k# rt+ kk#+ kF#+ kk# r####++ kkk+## k# krtrtr +++ ♦k#krt # +rrkkrtkrtrtk + # #rtr #rik + #+
By signing below, Brazos County agrees that this bid, 2014 -26, will be awarded as dictated on the
associated bid tabulation sheet, to the vendor whose name appears above and both parties agree to the
terms and conditions contained herein.
By:
Brazos County Commissioner's Court ! .Y
Date D �'
Attest:
Brazos County Clerk
Vol. 201 pg. /�a
T u CHANNELVIEW
I [ FAX 281-457-0501 8
S O EA BRYAN
979- 775 -7368
FAX 979. 822 -2496
MUSTANG RENTAL SERVICES
Account#
Work Ord
Brc
Sls
540643
VERBAL
005;8S
03 -11 -14
F
Sold To:
BRAZOS COUNTY
ATTN:ACCOUNTS PAYABLE
P.O. BOX 914
BRYAN
Job Site N/A
NEDERLAND
409- 722 -7368
FAX 409.722 -8852
LUFKIN
936- 632 -6775
FAX 936 -632 -7227
FREEPORT
979 - 233 -7368
FAX 979 - 233 -0888
NW HOUSTON
713 -838 -7368
FAX 713- 462 -2290
CONROE
936. 788.7368
FAX 936 756-3004
SW HOUSTON
713- 228 -7368
FAX 713 - 7768388
R E N T A L I Date Time Order #
R E S E R V A T I O N 03 -11 -14 08:25 522088
000 Ship To:
BRAZOS COUNTY
ATTN:ACCOUNTS PAYABLE
P.O. BOX 914
TX 77803 BRYAN TX 77803
Ship Via MRS TRK
Entered By
Customer Purchase Order
Customer Contact
OrdlDate
tbrewer
VERBAL
03 -11 -14
F
Model
Serial Number
Equip ID
Customer Job number
Customer Phone #
N/A
979 -361 -4354
Ord Ship B/0 Mfg Part Number Description Bin Unit Price UM Extended
* *Caterpillar equipment is rent to rent only, not for sale **
CLEAN UP CHARGES WILL BE INVOICED FOR EQUIPMENT RETURNED IN
,EXCESSIVELY DIRTY CONDITION.
EST RENTAL 1 WEEK
T—vAB _ _
SAMPLE CONTRACT ONLY\_
1 DEL D CHARGE 'N
1 id# 003007184
meter . out model - 420E -4WD serial #- DJL02232
773 CAT LOADER- BACKHOE
0.00 /hr 0.00 /da 0.00 /wk 0.00 /mth
1 id# BH4240678
meter out model -24" serial #- DF110105957
0 2411 BUCKET FITS 416D-416E- 420D -420E
0.00 /hr 0.00 /da 0.00 /wk 0.00 /mth
BRYAN Sales Tax Number - GOVT AGENCY
CUSTOMER SUBMITS THAT THEY HAVE READ & UNDERSTOOD
TERMS & CONDITIONS LISTED ON THE BACK OF THIS
FORM. ALL PAYMENTS DUE AND PAYABLE AT OUR OFFICE
IN HOUSTON, HARRIS COUNTY, TEXAS.
X DATE: TIME:
CUSTOMER REPRESENTATIVE
Vol. 201 Pg. /%
Total Amount
Total Weight
0.0
RECOMMENDATION: Bell Fence Supply
Approved by omm 9 o or 6oUR oe this V day of �` , 21114 by
hold
Ing theposlOo pl
on bemjf Of
Vol. 201 Pg. /,f
BID TABULATION 2014.30
FENCING SUPPLIES - ANNUAL CONTRACT
March 27, 2014 - March 26, 2015
is
BARBED WIRE• 100 mh 0uAffft
-'
Unit Prka:
sw ',
Feel Per Roll:
1168.65
1812122
1320
2.0
BARBLESS HIRE• 100 mh
U04fel:
Stock A.
PM Par Roll:
f88.911
171212
1320
WALTEEP08TS.:.:.
7A.,.`
11' To Paw • IN dd '
UNt Pde4:
Rod
114.89
181338
31
6-11 Too Paw a ONuch
U.h Prim
Dock 1:
$8.49
1813388
+D
W00011i POBtf
L1
4 "x O/fl AOCCA-1,000 wh
UPb Pdu:
sb06:
116.16
23411122
u
r 6 r'AOCCA -1,000 dak
Ud Pfk4:
stock t.
317.26
23782
4,7',
1^ a r•AO CCA. 1,0001Kh
Udl Prkc
SWki:
$2450
23802
sD
CEDAR POSTS
3.1
r.sAr2.SWekrh-
+,
Prk4'7+rd
stock P.
$8.00
2446122
5.2 1.
r x 6.1tl'. 1,000 seh
a.
PoeNy+rd
Stack k
$8.60
26811122
5A.1.
Udtm.
sod k.
$21.00
..26782
138
mr- mmeed:
Unit PSw:
Bbd 11:
$22.50
28882
10
Cw.n14m7500Y9-2,000G9+
...
Ud B1m:
$335
7.0
t'Odn.
-,
- 7.1
UW 18M"v9a
a
'0.
e.
d.
1r0dlfMee
12 UnitN
14'UdPkb
WUd Pde.
$96.00
$11s.00
N311.00
$188.00
,. 73
Odv, I?Wis gm
s.
b,
C.
d.
1r U.N Plea
12 Ud1Mee
WUd Price
Wad Re.
$1211.00
3148.00
$196.00
$1811.00
lre er, 49+. hs lbh+ - 30
y. 30.00
RECOMMENDATION: Bell Fence Supply
Approved by omm 9 o or 6oUR oe this V day of �` , 21114 by
hold
Ing theposlOo pl
on bemjf Of
Vol. 201 Pg. /,f
INVITATION TO BID
FENCING SUPPLIES
ANNUAL CONTRACT
BRAZOS COUNTY PURCHASING DEPT
200 South Texas Ave, Suite 352 Bid Request No. 2014 -30
Bryan, Texas 77803 Page 1 of 12 Pages
Telephone (979) 361 -4294
Bids will be received at the Brazos County Administration Building, Purchasing Department,
200 South Texas Ave Suite 352, Bryan, Texas until 2:00 a.m., Tuesday, March 11. 2014, at
which time bids will be publicly opened and read aloud.
A. SCOPE OF BID
Bids are solicited for furnishing the merchandise, supplies, service, and /or equipment set forth in
this bid request for a one (1) year period beginning March 26, 2014 through March 25, 2015 in
accordance with the following Conditions of Bidding.
B. CONDITIONS OF BIDDING
The following instructions apply to all bids and become a part of terms and conditions of any bid
submitted to the Brazos County Purchasing Office, unless otherwise specified elsewhere in this
bid request. All bidders are required to be informed of these Terms and Conditions and will be
held responsible for having done so:
Definitions: In order to simplify the language throughout this bid, the following
definitions shall apply:
a. BRAZOS COUNTY - Same as County.
b. COMMISSIONERS' COURT - The elected officials of Brazos County,
Texas given the authority to exercise such powers and jurisdiction of all
county business as conferred by the State Constitution and Laws.
C. CONTRACT - An agreement between the County and a Supplier to
furnish supplies and/or services over a designated period of time during
which repeated purchases are made of the commodity specified.
d. CONTRACTOR - The successful Bidder(s) of this bid request.
e. COUNTY - The government of Brazos County, Texas and its authorized
representative.
f. SUB - CONTRACTOR - Any contractor hired by the Contractor or
Supplier to furnish materials and services specified in this bid request.
g. SUPPLIER - Same as Contractor.
2. Upon acceptance and approval by the Commissioners' Court, this bid effects a
working contract between Brazos County and the successful bidder for the period
designated.
Vol. 201 Pg. /
Bid Continuation Sheet Bid Request No. 2014.30
BRAZOS COUNTY, TEXAS Page 2 of 12 Pages
3. Bids must be received by the Purchasing Office prior to the time and date
specified. The mere fact that the bid was dispatched will not be considered; the
bidder must have the bid actually delivered.
4. The County resen•es the right to accept or reject in part or in whole, any bids
submitted, and to waive any technicalities 1'or the best interest of the County.
5. Brazos County shall not be responsible for any verbal commmnication between
any employee of the County and any potential bidder. Only written specifications
and written price quotations will be considered.
G. Brazos County reserves the right to rciect anv bid that does not filly respond to
each specified item.
7. Bidder must include Employer Identification Number for the bid to be valid.
8. Should there be a change in ownership or management; the contract shall be
canceled unless a mutual agreement is reached with the new owner or manager to
continue the contract with its present provisions and prices. This contract is
nontransferable and may not be reassigned by either party.
9. The County may cancel this contract at any time for any reason. provided a thirty -
day written notice is given.
10. The bid award shall be based on. but not necessarily limited to. the following
factors:
a. Unit price
b. Extended price
C. Special needs and requirements ol'Brazos County
d. Results of testing samples (if required by Brazos County)
e. Delivery
t: References
g. Brazos County's experience with products bid
h. Vendor's past performance record with Brazos County,
1 I • Although the cost of products to be provided is an essential part of the Bid, Brazos
County is not obligated to award a contract on the sole basis of cost but will award
to vendor considered to be the best value to Brazos County.
12. Acceptance of merchandise. work, and/or equipment provided shall be made by
the County at the sole discretion of the Connnissioners Court when all terms and
conditions of the contract and specifications have been met to its satisfaction.
including the submission to the County of any and all documentation as may be
required.
13. Title and Risk of Loss of the goods shall not pass to Brazos County until the
County actually accepts and takes possession of the goods at the point or points of
delivery.
Vol. 201 Pg.
Bid Continuation Sheet Bid Request No. 2014 -30
BRAZOS COUNTY, TEXAS Page 3 of 12 Pages
14. This agreement shall be governed by the Uniform Commercial Code as adopted in
the State of Texas as effective and in fierce on the date of this agreement.
15. Bids must be submitted on quantities and units of measure specified by the bid
documents. In the event of errors in extended prices the unit price shall govern.
Any suggested change in quantity oil the part of the bidder to secure better price or
delivery is welcomed and may be given consideration provided that the bidder
also bids on the quantity specified.
16. Bids must speeiA' the number of consecutive calendar days required to deliver the
commodities under normal conditions. Failure to specify delivery time will be
considered reason enough to cause the bid to be disregarded. Delivery time
quoted will be given consideration in awarding orders. If delivery is not made
within a reasonable time of the specified delivery in the bid, the entire order or
contract may be canceled and the bidder barred from quoting in future bids.
17. Bids cannot be altered after receiving tine. No bid may be withdrawn after
opening time without acceptable reason and with the approval of the Purchasing
Agent.
18. Bids must be submitted on this form and returncd in a sealed envelope clearly
marked with Vendor Name and Bid Number to ensure proper reeognitiori upon
its arrival. Bids will not be considered if submitted by telephone. fax or any other
means of rapid dispatch. nor will a hid he considered if submitted to any other
person or department other than specifically instructed. Bids received after the
expressed date and lime listed in this bid will be returned unopened to the vendor.
Bids submitted by any other person or department other than the Brazos County
Purchasing Department will not be accepted.
19. If vendor in receipt of notice is unable to bid, the bid should be submitted as a
"No Bid" and returned to the Purchasing Department before opening time.'rhis is
necessary if vendor wants to remain on vendor list and receive future bid
notifications.
20. Bids must show full firm name, mailing address and telephone number and be
manually signed by an authorized sales or quotation representative of the bidder.
Firm name and authorized signature shall appear in each space provided.
21. In the event of a needed change in the specifications sent to the bidder, it is
understood that all the r'oregoing terms shall apply to the addendum or addenda.
22. It is our policy not to Furnish bid results over the phone. Bid results and
tabulation sheets will be posted on the Brazos County web site: Brazos Valley
Online Bidding System (ys�y��_,braznsbid.stx.) after bid award by
Commissioner's Court.
Vol. 201 Pg.
Bid Continuation Sheet Bid Request No. 2014 -30
BRAZOS COUNTY, TEXAS Page 4 of 12 Pages
23. Brazos County reserves the right to extend this contract tmnually for a maximum
of three (3) additional one (1) year periods with no changes in the terms or
conditions of this contract. if agreed upon by both parties.
24. The successful offeror agrees to extend prices and terms to all entities that has
entered or will enter into joint purchasing inter -local cooperation agreement(s)
with Brazos County.
25. If sample testing is required, Brazos County will perform test through a third
party. Vendor will be required to allow the third party access to the facilities in
order to acquire samples for testing. Failure to submit requested testing may
disqualify bid.
26. Three (3) references are to be provided by bidder. Failure to submit references
may result in disqualification of bid.
27. Contractor shall observe and comply with all federal, state and local laws, satiety;'
and health regulations. ordinances, and all regulations which in any manner effect
conduct of the work or services heing perlixmed.
28. In order to insure the safety of the public, the Contractor shall coordinate all work
or deliveries with the Road and Bridge Department.
29. Any Subcontracting must be approved prior to commencement of the contract by
the County Engineer and Brazos County.
30. Any variation from the specifications in this bid document must be indicated on
the bid or on a separate attachment to the bid and labeled as such.
31. Any brand name, or mantdacturer's reference used is considered to be descriptive
— not restrictive — and is indicative of the type and qualit) the County desires to
purchase. Bids on similar items of like quality will be considered only if it is
noted in the bid documents, and accompanied by fully descriptive product
literature. All substitutions will contain the same active ingredients in the same
percentages of the items listed in the bid. If notation of substitution in not made.
it is assumed the vendor is bidding the item specified.
32. The County does not guarantee to purchase any minimum or maximum quantities.
If any quantities are listed in the bid. they are estimated quantities used for
calculating purposes only.
33. In the event the Supplier is unable to furnish any item within a reasonable time
after order is placed due to strikes. �var or any reason beyond the Supplier's
control, the County reserves the right to purchase these items' from any source.
without causing this contract to be canceled.
Vol. 201 Pg. �.
Bid Continuation Sheet Bid Request No. 2014.30
BRAZOS COUNTY, TEXAS Page 5 of 12 Pages
34. The successful vendor should submit itemized invoices with clean, marked
remittance copies to the following address:
ATTN: Auditors
200 South Texas Ave. Suite 218
Bryan. TX 77803
Statements of accounts will not be sufTicient to wmrant payment. Unless other
arrangements have been made. all invoices to be paid in full within 30 days after
satisfactory delivery of commodities and or services and receipt of invoice at the
listed address. Checks will be made payable to the successful vendor only, and
shall not include sub - contractors, assignees, or any other party.
35. As a governmental subdivision, Brazos County is exempt from most types of
taxes, including but not limited to sales tax, excise tax, and import duties, Such
costs must not be included in bid prices. Tax Exemption Certificates can be
obtained upon request by contacting the Brazos County Purchasing Department -
(979)361 -4290.
36. Upon acceptance of a purchase order for any commodity or materials purchased
by Brazos County, the vendor agrees to protect the county from any claim
involving patent right infiingement. copyright infringement, sales franchise
disputes.
37. Unless otherwise specified, all items ordered from the successful vendor must be
new, unused, and in first class condition. Products usually packaged for
commercial sale shall be furnished in proper container so as to facilitate storage
and handling.
38. Potential Vendors are advised they may have disclosure requirement pursuant to
Texas Local Government Code, Chapter 176. 'this law requires persons desiring
to do business with the County to disclose any gifts that have an aggregate value
in excess of $250.00 given to any employee of the County. County Official to the
County Official's fancily members or cotployment of any employee of the County.
County Official or the County Official's family members during the preceding
twelve (12) month period. The disclosure questionnaire must be tiled with the
Brazos County Clerk. Refer to Texas Local Government Code. Chapter 176 for
the details of this law.
39. Bidder understands that Brazos County is a government subiect to Texas State and
Federal public information statutes. Bidder hereby waives any obligation to the
release to the public of any documents submitted in accordance with this bid
C. SPECIAL PROVISIONS
All deliveries are to be made F.O.B. I.irtzos County Road and Bridge Department,
during regular working days, and between the hours of 7:30 A.M. and 5:00 P.M.
Vol. 2 01 Pg. `3
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
D.
Bid Request No. 2014 -30
Page 6 of 12 Pages
Monday through Thursday. unless otherwise requested by the County and loaded
into County trucks by the Supplier. or loaded and hauled and delivered anywhere
in the County by the Supplier during the mentioned working days and hours.
2. Vendor will be required to notii'y the County Engineers Office in the event of
unforeseen delay arising in the delivery of a specified shipment. in the event a
shipment will not arrive at the job site within two (21 hours of designated time
Brazos County shall have the right to refuse acceptance of the order.
3. Vendor will be required to deliver to Brazos County Road and Bridge Department
or job site in Brazos County when and where requested and remain on the job
with truck and operator as long as required to completely place load.
4. Brazos County reserves the right to test any materials delivered at the requested'
site for compliance with specifications. The Bidder will remove immediately
from the job site or right of way any materials that are deemed unsatisfactory.
5. Material Safety Data Sheets and Placards must he furnished at the time of delivery'
as specified by State and Federal Regulations (IF APPLICABLE).
6. Any Vendor vehicles traveling on County roads will not exceed its legal gross
weight.
7. Vendor should keep the items awarded in local stock for delivery within twenty -
four (24) hours notice. Supplier must maintain ample stock of supplies for
unforeseen or emergency situations as deemed necessary by Brazos County Road
& Bridge Department.
S. The County will not be responsible for buying any excessive stock upon
termination of this contract.
9. Brazos County reserves the right to award the contract to several vendors. The
successful bidders will have the exclusive right and duty to provide the products
listed herein to the County. The County does not guarantee to purchase any
minimum quantities.
10. The County shall consider continuing non- performance by vendor with regards to
both the terms and the specifications oi'this hid as a basis for termination of the
contract. The County shall not pay for work. equipment, supplies or services
which are unsatisfactory. The Supplier will be given a reasonable opportunity to
correct deficiencies prior to termination of the contract.
INSURANCE REQUIREMENTS
The Bidder shall instruct his insurance agent or carrier to furnish to the County a
Certificate of Insurance attesting to the issuance of the following parts of this
section. Please note that such Certificates of Insurance and any required bonds
must be issued and then approved by Brazos County Risk Management. The
Vol. 201 Pg.
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
Bid Request No. 2014 -30
Page 7 of 12 Pages
Certificate of Insurance most be approved by Risk Management before any
deliveries can be made.
2. The Bidder shall furnish and keep in full force the following insurance during the
term of this Contract:
a. Statutory Workmen's Compensation and Employer's Liability Insurance
with waiver of subrogation.
b. General Liability with limits for bodily injury and for property damages of
not less than $1.000,000 CSI, with Brazos County named as an additional
insured.
C. Comprehensive Automotive Liability- with single limits of $1,000.000 for
Bodily Injury and Property Damage Liability.
3. All of the aforementioned policies and Certificates of Insurance should be issued
immediately after the Bidder receives notification of award.
The Vendor agrees to hold harmless Brazos County from any and all claims and
liability due to the acts of the Vendor's employees and the operation of his
equipment. The Vendor also agrees to hold harmless Brazos County from any and
all expenses, including attorney fees, incurred by Brazos County in litigation or
otherwise resisting such claims or liabilities as a result of the Vendor's
employees' activities. Further. the Vendor agrees to protect. indemnify and hold
harmless Brazos County from and against all claims, demands and causes of
action of every kind and character brought by any employees of the Vendor
against Brazos County due to personal injuries and/or death to such employee
resulting from any neglect act. by either commission or omission on the part of the
vendor or Brazos County.
E. REFERENCES
Vendors shall provide a list of at least three (3) references, where work comparable in quality
and scope to that specified has been performed within the past five (5)years. This list should
include the names, phone number and email of the company /entity for which the prior work was
performed to contact these references. A negative reference may be grounds for disqualification
of bid.
Company/Entity:
Contact:
Phone: (9�9) Tid�- �i��- - - -- ---- - - - - -- --
Email:
K m _ - -_ _ -- - -- - -- -
Coatpany /Entity: 5rNKV% t- s.D,- - - - - -- --
Vol. 201 Pg. �2
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
Bid Request No. 2014 -30
Page 8 of 12 Pages
Contact: i �e-
Phone:
Email:
Company /E'nt`ity:x
Contact
Phone:
Email:
F. SPECIFICATIONS
0 Barbed Wire
1.1
1.2
1.3
1.4
1.5
1.6
1.7
12 -I,12 gauge 4" barb spacing
Galvanized sleel,78 pound
2 strand standard
2 point domestic
14 gauge barbs, painted red
Twisted
1320 feet per roll
2.0 Barb -less Wire
2.1
12 -1/2 gauge
2.2
Galvanized steel
2.3
2 strand standard
2.4
Twisted cable
2.5
1320 feet per roll
3.0 Metal 'fee Posts
3,1 6' long
3.2 6 IV long
3.3 Domestic
3.4 Painted finish
3.5 Certified 1.33 pounds per toot with clips
4.0 Wooden Posts
4.1 4" X 6 -1/2' - .40 CCA
4.2 7" X S' - .40 CCA
4.3 8 "X8'- .40CCA
5.0 Cedar Posts — Mountain Grown Cedar
Vol. 201 Pg. 2 0
a5
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
5.1
4"
X 6 -1/2'
Yard
IVlZ1ZL
4 "X6
-1/2`
Wire
5.2
5"
X 6 -1/2'
Yard
Stock Number:
5"
X 6 -1/2'
Wily:
5.3
7"
X 8'
5.4
8"
X 8'
6.0 Concrete — 3500 PST. 804 Bag. 6 -8 flour Drying Time
Bid Request No. 2014 -30
Page 9 of 12 Pages
7.0 Gates - Galvanized (not painted). 6 Rung with Bolt Hook Hinge
7.1 1 518" 18 Ga. Galvanized
a. 10' Unit
b. 12' Unit
C. 14' Unit
d. 16' Unit
7.2 1 7/8" 16 Ga. Galvanized
a. 10' Unit
b. 12' Unit
C. 14' Unit
d. 16' Unit
8.0 Cattle Panels
8.1 Galvenized with zinc coating
8.2 16 feet long x 52 inches high
8.3 4 guage composition
8.4 6 inch by 6 inch spacing of holes
G. QUOTATIONS
The following quantities are estimates of our anticipated purchases and will be used ONLY for
tabulation purposes. The specified estimates arc not guaranteed minimums. Fill in the blanks
with unit prices and extensions. Any proposals received indicating an escalator clause shall be
considered non - responsive. All prices are to remain firm for the period of the contract.
In the event that quantities and types may be required that are not listed herein their prices are to
be comparable to the prices listed below.
1.0 Barbed Wire
Quantity: 100 rolls qy
Unit Price: $
Stock Number:
IVlZ1ZL
Feet Per Roll:
_.1,310'
2.0 Barbless Wire
Quantity: 100 rolls _ 9S
�g
Unit Price: S
Stock Number:
��_ ZI Z ......
Vol. 201 Pg.
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
Feet Per Roll: x,320,
3.0 Metal Tee Posts
3.1 6' Tee Posts
Quantity: 1.000 qQ
Unit Price: $
Stock Number:
3.2 6 %' I'ee Posts
Quantity: 500 _,w
Unit Price: $ �`
Stock Number: $M1eio
4.0 Wooden Posts
4.1 4" x 6 -1/2' Wooden Posts - .40 CC A
Quantity: 1,000
Unit Price:
StockNumber:
4.2 7" X 8'-.40 C'C'.A
Quantity: 1,000
Unit Price: $
Stock Number: 2
4.3 8 "X8'- .40CCA
Quantity: 1.000
Unit Price: $
Stock Number: 2218Z —
5.0 Cedar Posts
5.1 4" x 6 -U2' Cedar Posts
Quantity: 500 oc
Unit Price: Yard_ —_
Stock Number: 2tv bl ZZ.
Wire &Stock #: 2JvA6Az3--
5.2 5" X 6 -1/2'
Quantity: 1.000
Unit Price: Yard $
Stock Numbcr: 2Ae5
Wire & Stock #:
5.4 7" X 8'
Quantity: 1,000
Vol. 201 P2. _f
Rid Request No. 2014 -30
Page 10 of 12 Pages
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
Unit Price: S Z1 00
Stock Number: Zt.182.
5.5 8" X 8'
Quantity: 1.000
Unit Price: $ 22 So
Stock Number: _ ZG.SSL
6.0 Concrete - 3500 PSI, 80N Bag, 6-8 Hour Drying lime
Quantity: 2,000 bags
Unit Price: $_3 _
Bid Request No. 2014 -30
Page I 1 of 12 Pages
7,0 Gates - Galvanized (not painted), 6 Rung with Bolt Hook Hinge
7.1 1518" 18 ga. Galvanized
a. 10' Unit Price:
Quantity: 6
b. 12' Unit Price:
Quantity: 2
c. 14' Unit Price:
Quantity: 2
d. 16' Unit Price:
Quantity: 10
7.2 1718" 16 ga. Galvanized
a. 10' Unit Price $._�_j�_'
Quantity: 2
b. 12' Unit Price:
Quantity: 2
c. 14' Unit Price: $_�(pg�Y
Quantity: 2
Ls
d. 16' Unit Price
Quantity: 2
8.0 Cattle Panels- Galvanized, 16'x 52-'.4 ga., 6-0-holes
Unit Price $ 3l7 _ ew
Quantity: 30
Vol. 201 Pe. C�4
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
H. CERTIFICATION OF BID
Bid Request No. 2014 -30
Page 12 of 12 Pages
The undersigned affirms that they are duh authorized to execute this contract, that this bid has
not been prepared in collusion w• h any other vendor, and that the contents of this bid have not
been communicat504TMp.Qther v o the official opening of this bid.
SIGNED BY:[_\ _
TYPED NAME:
COMPANY NAME:
PHONE:
TITLE: 5 �11�tnk7er–
MAILING ADDRESS: 1 I`T�__12uq.0 C'wsl �c.iiC 1�
P.O. Box or Street
TX
EMAIL ADDRESS:
Zip
VENDOR TAX IDENTIFICATION NUMBER: �_ j 01( tc& _
CORPORATE SEAL IF SUBMITTED BY A CORPORATION
END OF BID REQUEST NO. 201430
######## rt### rt# rti# �# rt### rtrt## rt###### rt### rtrt# 6i# 4####### i # # # # ♦ # #rt# # # # # #ii # # ## # ## # #i #i # ##
By signing below. Brazos County agrees that this hid, 2014 -30, will be awarded as dictated on the
associated bid tabulation sheet, to the vendor whose name appears above and both patties agree to the
terms and conditions contained herein.
By:
Brazos County Commissioner's Court._
Date
Attest: ^� —
Brazos County Clerk��%�C'
Vol. 201 Pg. 3z)
DEPARTMENT:
MEETING DATE:
SUBJECT:
is
BRAZOS COUNTY
COMMISSIONERS' COURT
ACTION FORM
Road & Bridge
April 8, 2014
Private Property Access
Request permission to enter private property owned by Roger Earwood located on
Fountain Switch Road. Project will cut and remove dead tree limbs on several live oak
trees. Once limbs have been removed, pruning paint will be used to seal cut ends. Site
is located in Precinct 4.
SUBMITTED BY:
4- Q6V�
JO K. Salvato
Right of Way Agent
APPROVED BY:
Irma Caule�—
Commissioner
This request is APPROVED / DENIED ❑ by Commissioners' Court
Duane Pete , County Ju ge
DATE: q ( D l l `I (
Vol. 201 Pg. S/
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BRAZOS COUNTY
PRIVATE PROPERTY ACCESS FORM
E. Duane Peters
R. Alan Munger, P.E.
Brazos County Judge
County Engineer
Brazos County Road B Bridge 1
Lloyd Wassermann
2617 Hwy 21 West
Commissioner PcL 1
Bryan, Texas 77803
ORoe: 979 - 822 -2127
Sammy Cafelena
Fax'. 979.775 -0453
Commissioner Pct 2
mmunger @bmzwounrfm.gov
Kenny Mallard
Commissioner Pct. 3
Irma Caulay,
Commissioner Pct. 4
OWNER(S): Roger Earwood
II. ADDRESS: P. O. Box 1971
Bryan, Texas 77806
III. LOCATION OF WORK: 6388 Fountain Switch Road
R16365/R72866 — HD Taylor, A -23, Tr. 4.1 &6.1,29.71 acres
IV. DESCRIPTION OF WORK: Request permission to enter property for the purpose of
cutting and removing dead tree limbs on several live oak trees. Once limbs have
been removed, pruning paint will be used to seal cut ends.
Additional Comments:
V. MAINTENANCE: Yes
No X
IF YES, ESTIMATE FREQUENCY OF MAINTENANCE: N/A
I (we) the undersigned owner(s) grant permission to Brazos County the ability to access the
above mentioned private property for roadway maintenance purposes.
Owner's Signature: Date:
R. Alan Munger, P. JohA. Salvato
County Engineer E6 R ht of Way Agent
Vol. 201 Pg.
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENT(S) FOR THE 2013 -2014 BUDGET YEAR
NO. 13/14 26.1— 26.6
On this the 8th day of April 2014 at a regular meeting of the Commissioners' Court, the following
members were present:
A. Duane Peters, County Judge, Presiding
B. Lloyd Wassermann, Commissioner, Precinct I
C. Sammy Catalena, Commissioner, Precinct 2
D. Kenny Mallard, Commissioner, Precinct 3
E. Irma Cauley, Commissioner, Precinct 4
F. Karen McQueen, County Clerk
The following proceedings were held:
THAT WHEREAS, on 8th day of April 2014 the Court heard and approved a budget amendment for
the 2013 -2014 budget year for Brazos County, Texas; and
WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions
which could not be reasonably included in the original budget adopted 10 September 2013, the following
amendment(s) to the original budget are hereby authorized, as described on the attached page(s).
ADOPTED AND APPROVED this the 8th day of April 2014.
THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS.
By,
Duane Peters, ounty Judge
Original: County Clerk's Office and
Attached to the original budget
Copies: County Auditor
County Treasurer
County Budget Officer
Commissioners' Court Minutes
Vol. 2 01 Pg. ,; U
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 13114. 26.1
Reallocation of funds to join City of Bryan, City of College Station, Texas A&M University, and Brazos County Emergency Management
purchase (8) new laptop computers and software licenses for use in the Community Emergency Operations Center. Each entity will be
Vol. 201 Pg. 3 (/
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Vol. 201 Pg. 3 (/
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 13/14 - 26.2
4/812014
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�� Copier/PrinterrFax Machine
Co. Agricultue Extension
Reallocation of funds to wm the st of required color copies not included in the 2014 FY Budget
-_ --
Vol. 201 Pg.
BRAZOS COUNTY, TEXAS
BUDGETAMENDMENTS
No. 13(14 — 26.3
4/8/2014
Vol. 201 Pg.
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Vol. 201 Pg.
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 13114.26.4
41812014
FUND
DN
ACCT
PROJ
DR/CR
ACCOUNTNAME
Increase
Decrease
4500
63000700
80101D03
CR
Bld.Renov. - Courthouse
1,453,577.63
4500
63000900
80100000
DR
Buildings
1,453577.63
Courthouse Renovation and Tax Office Building
Reallocation of funds to provide partial funding for the Tax Office building. The cost of the bids came in much higher than antici aced.
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BRAZOS COUN7Y,7EXAS
BUDGET AMENDMENTS
Na 13114 - 26.5
Vol. 201 Pg. -5 1Y
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 13114 - 26.6
Vol. 201 Pg. 25�1
PERSONNEL
CHANGE OF STATUS REQUESTS
Commissioner Court Date: April 08, 2014
Department Submitting Information: Human Resources
Purpose of Submissions: Consider and Take Action on Change Requests
Department Submitting Employee Request
Action Requested
Request(s) Applies To
Fair Administration Woodall, Meghan
Termination
Human Resources Brown, Rene
New Hire
Juvenile Services Bazy, Leroy
Resignation
Brasher, Jean
Retirement
Leach, Tara
State Stipend
Leach, Tara
Step Increase
Road & Bridge Eldridge, Shawn
Resignation
i
Mendez Jr., Benito
New Hire
S.O. Jail Daugherty, Ashley
Resignation
Approved in Commissioners' Court: April 08, 201(4:
County Judge's or Commissioner's Signature: .�
(This Copy to be attached to minutes)
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