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2014-03-11-10:00AM-REGULAR MEETING
r BRAZOSCOUNTY BRYAN,TEXAS NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON MARCH 11, 2014 AT 10:00 AM IN THE COMMISSIONERS COURTROOM OF THE COUNTY ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVE., SUITE 106, BRYAN, TX 77803 1. Invocation and Pledge of Allegiance - U.S. and Texas Flag - Chaplain G.H. Jones and Commissioner Cauley. 2. Call for Citizen input and /or concerns. 3. Presentation(s) Annual Report from the Aggieland Humane Society. Consider and take action on agenda items 4 - 18: 4, Consider and take action on the County's request to the Governor's office for assistance on a grant application waiver for prostitution prevention program under SB 484. 5. Interlocal Agreement between the City of Bryan and Brazos County Sheriffs Department for inmate services for public works proiects. 6. Request to advertise bid contract #2014 -49 IG &N Road Culvert Replacement. 7. Award of bid contract 92014.37 Equipment Lubricants. 8. Award of bid contract #2014 -42 Motor Grader Blades. g. Capital requisition #00046326 to Lone Star Uniforms in the amount of $545.00 for the purchase of a new ballistic vest for Sheriff Department's new deputy. 10. Approval of Treasurer Report for January 2014. Vol.-199 Pg.._)�� J 11. Tax Refund Applications for the following: • a. U.S. Bank Mortgage- overpayment- $242.81 • b. Vanderbilt Mortgage & Finance, Inc.-overpayment-$30.00 • c. Mary Lott Lee-overpayment-$40.00 • d. Tracy Stein Tommack- overpayment- $273.65 • e. Lubbock National Bank- overpayment$193.50 • f. Charles Beagle - overpayment- $248.81 • g. Herman Manning-Overpayment-$46.70 • h. James See-overpayment-$14.41 12. Commissioners Court minutes for the following dates: • a. February 4, 2014 - Public Hearing • b. February 4, 2014 - Regular Meeting • c. February 11, 2014 - Regular Meeting • d. February 13 2014 - Workshop Session • e. February 18, 2014 - Regular Meeting • f. February 24, 2014 - Workshop Session • g. February 25, 2014 - Regular Meeting 13. Budget Amendments. Budget Amendments FY 13114 22.1 thru 22.8 14. Approval and ratification of purchase order #14002130 in the amount of $2.415.00 to Oil Purification Specialist to clean the remaining diesel in the old underground tank located at Road & Bridge. 15. Personnel Change of Status. Personnel Action Forms 16. Payment of Claims. 17. Convene into Executive Session pursuant to Section 551.074 of the Texas Government Code to discuss personnel matters. 18. Consider and possible action on Executive Session. 19. Acknowledgement of Chase Paymentech Merchant Application that will help Brazos County set up merchant IDs for credit card payments. 20. Acknowledgement of Voices for Children Independent Auditors' Report and Financial Statements for the Year Ended August 31 2013. 21. Acknowledgement of monthly reports submitted in February 2014. 22. Sheriffs report on inmate population. 23. Announcement of interest items and possible future agenda topics. 24. Call for Citizen input and /or concerns. 25. Adjourn. Vol. 199 Pg. PUBLIC COMMENTS Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four minutes per person. Persons am invited to submit comments in writing on the agenda items and /or attend and make comment at the Commission meeting. Members of the public are mminded that the Brazos County Commissioners Court Is a Constitutional Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas Constitution. As a Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation under Section 81.024 of the Texas Local Govemment Code. Accordingly, members of the public in attendance at any Regular, Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to, and /or addressing the Court; in participating in public discussions before the Court; and in all actions in the presence of the CourL Those members of the public who are inappropriately attired and/or who do not conduct themselves in an orderly and appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order end /or continued disruption of the meeting may result in a Contempt of Court Citation. It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or group. Neither is it the intention of the Court to allow a member (or members) of the public to insult the honesty and /or integrity of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively. Accordingly, profane, insulting or threatening language directed toward the Court and/or any person in the Court's presence andlor racial, ethnic or gentler slurs or epithets will not be tolerated. Violation of these rules may result in the following sanctions: 1. cancellation of a speaker's time; 2. removal from the Commissioners Court; 3. a Contempt Citation; and /or 4. such other end /or criminal sanctions as may be authorized under the Constitution, Statutes and Codes of the State of Texas. The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court However, responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without notice to the public, To ensum the public has notice of all matters the Commissioners Court will consider, the County Judge and/or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite existing policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act 9 551.142. INVOCATION Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required to attend or participate In the invocation and such decision will have no impact on their right to actively participate in the business of the Court. The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave., Suite 106, Bryan, TX 77803 is wheelchair accessible. Handicap parking spaces am available. Any request for sign interpretive services must be made two working days before the meeting. To make arrangements, please call (979) 361 -4102. Vol. 199 Pg. 6 OF BRAZOS COUNTY BRYANJEXAS MINUTES March 11, 2014 BRAZOS COUNTY COMMISSIONERS COURT REGULAR MEETING 91 Signature Page.pdf ILI File Stamped Agenda.pdf IM Sian in sheet.0 A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Administration Building, 200 South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday, March 11, 2014 with the following members of the Court present: Duane Peters, County Judge, Presiding; Lloyd Wassermann, Commissioner of Precinct 1; Sammy Catalena, Commissioner of Precinct 2; Kenny Mallard, Commissioner of Precinct 3; Irma Cauley, Commissioner of Precinct 4; Karen McQueen, County Clerk. The attached sheets contain the names of the citizens and officials that were in attendance. Invocation and Pledge of Allegiance - U.S. and Texas Flag - Chaplain G.H. Jones and Commissioner Cauley. 2. Call for Citizen input and /or concerns. There was no citizens input. 3. Presentation(s) Vol. 199 Pg. Annual Report from the Aggieland Humane Society. 0 Item 3.pdf Kathy Bice, Director of the Aggieland Humane Society gave a presentation explaining the mission, number of animals currently at the shelter and new programs being introduced. Consider and take action on agenda items 4 -18: 4. Consider and take action on the County's request to the Governor's office for assistance on a grant application waiver for prostitution prevention program under SB 484. E Item 4.0 Brazos County believes that the creation of this Program in Brazos County would not have an impact upon recidivist prostitutes and it would not be cost efficient for its tax payers and for those within the State of Texas who are required to fund the grant contemplated by the Act. Brazos County seeks denial of grant funds for this Program. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard , Peters, Wassermann. 5. Interlocal Agreement between the City of Bryan and Brazos County Sheriffs Department for inmate services for public works projects. U, Item 5.pdf A copy of the agreement is attached. Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters, Wassermann. 6. Request to advertise bid contract #2014 -49 IG &N Road Culvert Replacement. Motion: Approve , Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters, Wassermann . Award of bid contract #2014 -37 Equipment Lubricants. (L-1 Item TO The Court accepted the recommendation of the Purchasing Agent and awarded bid contract #2014 -37 Equipment Lubricants to Universal Lubricants. A copy of the bid tabulation is attached. Motion: Approve , Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters, Wassermann . 8. Award of bid contract #2014 -42 Motor Grader Blades. The Court accepted the recommendation of the Purchasing Agent and awarded bid contract #2014 -42 Motor Grader Blades to Valk Manufacturing Company. This bid was canceled on March 25, 2014 and permission was granted to readvertise as 2014 -51 Motor Grader Blades. Motion: Approve , Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Vol. 199 Pg. Mallard , Peters , Wassermann . Capital requisition #00046326 to Lone Star Uniforms in the amount of $545.00 for the purchase of a new ballistic vest for Sheriff Department's new deputy. M: Item 9.0 Motion: Approve, Moved by Commissioner Kenny Mallard, Seconded by Commissioner LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters, Wassermann . 10. Approval of Treasurer Report for January 2014. U Item 10.pdf The Court voted unanimously to receive, approve and order filed as submitted the Treasurer's report for January 2014. A copy is attached and made a part of these minutes. Motion: Approve , Moved by County Judge Duane Peters, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley , Mallard , Peters, Wassermann . 11. Tax Refund Applications for the following: 0 Item 11.pdf • a. U.S. Bank Mortgage- overpayment - $242.81 • b. Vanderbilt Mortgage & Finance, Inc. - overpayment - $30.00 • c. Mary Lott Lee - overpayment - $40.00 • d. Tracy Stein Tommack- overpayment - $273.65 • e. Lubbock National Bank - overpayment - $193.50 • f. Charles Beagle- overpayment - $248.81 • g, Herman Manning - overpayment - $46.70 • h. James See - overpayment - $14.41 Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena, Cauley , Mallard , Peters, Wassermann. 12. Commissioners Court minutes for the following dates: • a. February 4, 2014 - Public Hearing • b. February 4, 2014 - Regular Meeting • c. February 11, 2014 - Regular Meeting • d. February 13, 2014 - Workshop Session • e. February 18, 2014 - Regular Meeting • f. February 24, 2014 - Workshop Session • g. February 25, 2014 - Regular Meeting Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard , Peters, Wassermann . 13. Budget Amendments. Budget Amendments FY 13/14 22.1 thru 22.8 E Item 13.pdf Vol. 199 Pg. 22.1 Transfer funds from General Fund Contingency to Sanctuary Remodel Project 22.2 Reallocate funds for Capital Projects 22.3 Reallocate funds for Capital Projects 22.4 Reallocate funds for 85th District court 22.5 Transfer funds from General Fund Contingency to Court Support-Civil 22.6 Reallocate funds for County Ag Extension 22.7 Reallocate funds for IT Services 22.8 Reallocate funds for County Attorney Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena , Cauley Mallard . Peters . Wassermann . 14. Approval and ratification of purchase order #14002130 in the amount of $2,415.00 to Oil Purification Specialist to clean the remaining diesel in the old underground tank located at Road & Bridge. LU" Item 14.pdf Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters, Wassermann . 15. Personnel Change of Status. Personnel Action Forms U Item 15.pdf A copy of the Personnel Change of Status Requests is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard, Peters. Wassermann . 16. Payment of Claims. ILI Claims Sheet.pdf U BILL LIST 03.11.14.pdf 7119287 through 7119476 17. Convene into Executive Session pursuant to Section 551.074 of the Texas Government Code to discuss personnel matters. At 10:15 the County Judge announced the Court would convene into Executive Session to discuss personnel matters as allowed in Section 551.074 of the Texas Government Code. The following were asked to stay: Jennifer Salazar - Director of Human Resources Jacklyn Cantu - Human Resources Associate Ruth McLeod - Administrative Assistant 18. Consider and possible action on Executive Session. At 10:45 a.m. the County Judge opened the meeting and on motion by the County Judge, seconded by Commissioner Mallard the Court voted unanimously to approve a limited exception to the Sick Leave Policy allowing a donation to the Sick Leave Pool. Vol. 199 Pg. Motion: Approve , Moved by County Judge Duane Peters, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena , Cauley, , Mallard , Peters Wassermann. 19. Acknowledgement of Chase Paymentech Merchant Application that will help Brazos County set up merchant IDs for credit card payments. Item 19.odf The Court acknowledged Chase Paymentech Merchant Application for credit card payments. 20. Acknowledgement of Voices for Children Independent Auditors' Report and Financial Statements for the Year Ended August 31, 2013. Item 20.odf The Court acknowledged receipt of the Voices for Children Financial Audit for the year ended August 31, 2013. 21. Acknowledgement of monthly reports submitted in February 2014. C Item 21.0 The Court acknowledged receipt of the Extension Service reports submitted for February 2014 and acknowledged receipt of reports from the following County and Precinct Offices showing revenues collected and remitted to the County Treasurer: County Clerk District Clerk Justice of the Peace Precinct 1 Justice of the Peace Precinct 2, Place 1 Justice of the Peace Precinct 2, Place 2 Justice of the Peace Precinct 3 Justice of the Peace Precinct 4 Constable, Precinct 1 Constable Precinct 2 Constable Precinct 3 Constable Precinct 4 Road & Bridge Sheriff 22. Sheriffs report on inmate population. Sheriff Chris Kirk stated there were 598 inmates in jail, 37 have electronic monitors and 1 is pending for a monitor. 23. Announcement of interest items and possible future agenda topics. Commissioner Mallard announced that the CUC was having a meeting concerning water issues. He will not be able to attend on Wednesday, April 2, 2014 and asked if anyone else could go. 24. Call for Citizen input and /or concerns. There was no citizen's input. 25. Adjourn. Vol.-199 Pg. w-�, The foregoing minutes of the Commissioners Court meeting held March 11. 2014 have been examined and are approved in open Court this 5� day of 2014, in Bryan, Brazos County, Texas. Duane Peters County Judge Irma Cauley L/ Commissioner, Precinct 4 Attest: Lloyd Wassermann Commissioner, Precinct 1 Kenny Mallaz Commissioner, Precinct 3 Karen McQueen County Clerk VoI.199 Pg. 6 BRAZOS COUNTY COMMISSIONERS COURT Meeting on gad ^ Vol. 199 Pg. � 7 l Name ti 9 COMMISSIONERS COURT MEETING f24c1 /l a� / /y'D0 4E AA� Date and Time Organization /Department Vol. 199 Pg. 4 - a BRAZOS COUNTY BRYAN,TEXAS March 11, 2014 Office of the Governor Rick Perry Criminal Justice Division P.O. Box 12428 Austin, Texas 78711 -2428 Re: Request for Assistance on Grant Application for Prostitution Prevention Program S.B. 484 Dear Sir or Madam: Brazos County requests your assistance with regard to the above - referenced grant application. Senate Bill 484, passed during the 83" legislative session, requires counties with a population of 200,000 or more to establish a program and apply for grant funding for a Prostitution Prevention Program ( "Program "). (Texas Health & Safety Code § 169A)( "ACT "). Brazos County believes that the creation of the Program in Brazos County would not have an impact upon recidivist prostitutes and it would not be cost efficient for its tax payers and for those within the State of Texas who are required to fund the grant contemplated by the Act. Brazos County seeks the denial of grant funds for this Program because denial is in the best interest of Texas and Brazos County, for the following specific reasons: 1) According to the United States Census Bureau - 2010 Census, Brazos County did not meet the population threshold of 200,000 established by H &SC 169A.0055(a)(1). However, the latest United States Census Bureau census estimate places Brazos County's population at 200,665, just over the Act's threshold. 2) Brazos County case reports list 32 cases of prostitution in the past three years (20 (0 — 13, 2011 — 7, 2013 — 12), most of which were misdemeanors (four felony cases). Of those cases filed, 7 total or 21% were filed against repeat offenders. On average, Brazos County files less than one prostitution case per month. (A spreadsheet summarizing these cases is attached as Exhibit "A "). 3) The District Judges, County Court at Law Judges, District Attorney, and County Attorney, Sheriff, City of Bryan PD, and City of College Station PD have recommended that Brazos County not participate in this program at this time. Office of the County Judge • 200 South Texas Ave. • Suite 332 • Bryan, Texas 77803 • Fax: (979) 361 -4503 Vol. 199 Pg. 4) The Act's target —the recidivist prostitute is seen very rarely in Brazos County. Of the seven cases of repeat offender prostitution, at least two of the cases involved priors from out of state and many of the remainder cases involved prior convictions that were at least five years prior to the latest conviction. 5) The cost of administration of this grant upon the State and Brazos County to reduce the less than one case per month is simply not an efficient use of the county's nor the state's resources. Brazos County is very aggressive in its detection, investigation, and prosecution of crimes against children and those of sexual predators. It is also aware that programs fashioned after the "Drug Court" program may be effective for dealing with other criminal issues such as prostitution. However, we submit that the limited available grant funds would best serve the purpose of the Act by being applied in areas of the state where human trafficking and child prostitution are endemic. Please accept Brazos for your attention to this request. Duane Peters County Judge Co issioner Lloyd Wassermann Precinct 1 Commissioner. my Mall Precin 3 Vol. 199 Pg. 76 Sammy Catalena bct 2 Precinct 4 r v STATE OF TEXAS § COUNTY OF BRAZOS § INTERLOCAL AGREEMENT CITY OF BRYAN AND BRAZOS COUNTY BRAZOS COUNTY SHERIFF'S DEPARTMENT INMATE SERVICES 11 � �THIS INTERLOCAL AGREEMENT is hereby made and entered into this �'t day of -xw ., 2014, by and between the CITY OF BRYAN, TEXAS, a home rule municipal corporation ( "Bryan ") and BRAZOS COUNTY TEXAS, ( "County "), each acting by and through its duly authorized agents; WHEREAS, the respective participating governments (the "Parties ") are authorized by the Interlocal Cooperation Act, Texas Government Code, Chapter 791, to enter into a joint agreement for the performance of the governmental function of constructing and maintaining public works projects and public infrastructure; and WHEREAS, the Parties have previously entered into an Agreement providing selected and specific maintenance/beautification service through the use of Brazos County Sheriffs Department inmates on May 13,2004; and WHEREAS, the Parties desire to terminate and replace the earlier agreement to expand the scope of projects for which inmate labor may be used, increasing opportunities for inmates to gain work experience and work off some of their sentence as allowed by law while at the same time beautifying the community, providing lower cost public works projects, and maintaining the community's streets, rights of way, and public places; and WHEREAS, the County has Sheriffs Department inmates who are capable of performing community service work, including but not limited to minor public works construction and maintenance projects, landscaping maintenance, and litter patrol; and WHEREAS, the Parties recognize that allowing inmates to work off time saves the County tax dollars by reducing the number of days in custody, and saves the City tax dollars by reducing labor costs for minor projects; and NOW THEREFORE, in consideration of the mutual covenants and conditions contained herein, the Parties agree as follows: A. SCOPE 1. When available, the County shall provide Bryan with supervised inmates who can provide manual labor on minor public works infrastructure construction and maintenance projects, landscaping construction and maintenance projects, litter control, and any other reasonable task requested by the City, agreed to by the County, and permitted by law. 2. Services provided by the County to Bryan shall be limited to City Projects within the Bryan city limits. The Parties may agree to limitations where inmate services may not be used, for example within the vicinity of schools. Vol. 199 Pg. I f 3. Bryan shall provide instructions and limited training so that inmates understand their duties and responsibilities. Bryan shall provide limited supervision of construction projects so that the projects are completed safely and effectively, provided however that the Sheriff s office retains the ultimate right and responsibility for control and supervision of the inmates. 4. Unless otherwise agreed to in writing by the parties, each party will bear its own costs. When circumstances justify a sharing of costs, the City Manager and the Sheriff may reach a written agreement as to how costs will be shared without requiring an amendment of this Agreement, provided that the cost to each party is within the budgetary authority of the City Manager and the Sheriff. Such costs can include materials, equipment rentals, and cost of supervisor labor. B. TERM AND TERMINATION The Parties hereby terminate the agreement entered into on May 13, 2004. 6. This Agreement shall be effective upon acceptance by both parties, and shall be dated by the last party to sign. The Agreement shall terminate upon the written request of either party. Either party shall have the right to terminate this Agreement, with or without cause, by giving the other party ten (10) days written notice of the intent to terminate. Upon the expiration of the ten (10) day notice period, the rights and obligations of the Parties to this Agreement shall terminate. C. NOTICES 7. All notices issued between parties to this agreement shall be in writing. All notices shall be deemed given on the date personally delivered, faxed, emailed, or deposited in the U.S. mail to the following parties: Bryan: City of Bryan Post Office Box 1000 Bryan, TX 77805 Attn: City Manager County: Brazos County 300 East 26'h Street, Suite 114 Bryan, Texas 77803 Attn: County Sheriff D. MISCELLANEOUS PROVISIONS 8. If any provision of the Agreement shall be held to be invalid, illegal, or unenforceable by a court or other tribunal of competent jurisdiction, the validity and enforceability of the remaining provisions shall not in any way be affected or impaired thereby. The parties shall use their best efforts to replace the respective provision or provisions of this Agreement with legal terms and conditions approximating the original intent of the parties. 9. This Agreement is the entire agreement between Bryan and the County relating to the provision of the Sheriffs Department itrmate services for the specific functions as described above and supersedes any and all prior agreements, arrangements, or understandings, whether written or oral. 10. This Agreement is for the benefit of the parties to the Agreement, and does not confer any rights on any third parties. Vol. 199 Pg. 7 a 11. No Amendment to this Agreement shall be effective and binding unless and until it is reduced to writing and signed by the authorized representatives of all parties. 12. This Agreement has been made under and shall be governed by the laws of the State of Texas. This Agreement and all matters related thereto shall be performed in Brazos County, Texas. The venue of any lawsuits arising out of this Agreement shall be in Brazos County, Texas. 13. Failure of any party at any time, to enforce a provision of this Agreement, shall not constitute a waiver of that provision, nor in any way affect the validity of this Agreement or the right of any party thereafter to enforce each and every provision hereof. No term of this Agreement shall be deemed waived or breach excused unless the waiver shall be in writing and signed by the party(ies) claimed to have waived. Furthermore, any consent to or waiver of a breach will not constitute a consent to or waiver of or excuse of any other different or subsequent breach. 14. It is understood and agreed that this Agreement may be executed in a number of identical counterparts, each of which shall be deemed an original for all purposes. NOW THEREFORE, this Agreement is made and entered into, by and between the City of Bryan and Brazos County, to be effective when signed by the last party whose signing makes the Agreement fully executed. CITY OF BRYAN RA Ott 2_ Jason P. Bienski, Mayor Duane Peters, County Judge ATTEST: ATTEST Mary Lynne Sfratta, City Secretary kAren McQueen, County Clerk APPROVED AS TO FORM: danis`K. Hampton, City Attorney Vol. 199 Pg. 72 INVITATION TO BID 2014 -37 / EQUIPMENT LUBRICANTS ANNUAL CONTRACT BRAZOS COUNTY PURCHASING DEPT 200 South Texas Ave., Ste. 352 Bid Request No. 2013 -37 Bryan, Texas 77803 Page I of 12 Pages Telephone (979) 361 -4292 Bids will be received at the Brazos County Administration Building, Purchasing Department, at 200 South Texas Ave. Suite 352, Bryan, Texas until 2:00 p.m. Tuesday, March 4. 2014 at which time bids will be publicly opened and read aloud. A. SCOPE OF BID Bids are solicited for furnishing the merchandise, supplies, service, and/or equipment set forth in this bid request for a one (1) year period beginning March 16.2014 through March 15.2015 in accordance with the following Conditions of Bidding. B. CONDITIONS OF BIDDING The following instructions apply to all bids and become a part of terms and conditions of any bid submitted to the Brazos County Purchasing Office, unless otherwise specified elsewhere in this bid request. All bidders are required to be informed of these Terms and Conditions and will be held responsible for having done so: 1. Definitions: In order to simplify the language throughout this bid, the following definitions shall apply: a. BRAZOS COUNTY - Same as County. b. COMMISSIONERS' COURT - The elected officials of Brazos County, Texas given the authority to exercise such powers and jurisdiction of all county business as conferred by the State Constitution and Laws. C. CONTRACT - An agreement between the County and a Supplier to furnish supplies and/or services over a designated period of time during which repeated purchases are made of the commodity specified. d. CONTRACTOR - The successful Bidder(s) of this bid request. C. COUNTY - The government of Brazos County, Texas and its authorized representative. f. SUB - CONTRACTOR - Any contractor hired by the Contractor or Supplier to furnish materials and services specified in this bid request. g. SUPPLIER - Same as Contractor. 2. Upon acceptance and approval by the Commissioners' Court, this bid effects a working contract between Brazos County and the successful bidder for the period designated. Vol. 199 Pg. Bid Continuation Sheet Bid Request No. 2014 -37 BRAZOS COUNTY, TEXAS Page 2 of 12 3. Bids must be received by the Purchasing Office prior to the time and date specified. The mere fact that the bid was dispatched will not be considered; the bidder must have the bid actually delivered. 4. The County reserves the right to accept or reject in part or in whole, any bids submitted, and to waive any technicalities for the best interest of the County. 5. Brazos County shall not be responsible for any verbal communication between any employee of the County and any potential bidder. Only written specifications and written price quotations will be considered. 6. Brazos County reserves the right to reject any bid that does not fully respond to each specified item. 7. Bidder must include Employer Identification Number for the bid to be valid. 8. Should there be a change in ownership or management; the contract shall be canceled unless a mutual agreement is reached with the new owner or manager to continue the contract with its present provisions and prices. This contract is nontransferable and may not be reassigned by either party. 9. The County may cancel this contract at anytime for any reason, provided a thirty- day written notice is given. 10. The bid award shall be based on, but not necessarily limited to, the following factors: a. Unit price b. Extended price c. Special needs and requirements of Brazos County d. Results of testing samples (if required by Brazos County) e. Delivery f. References g. Brazos County's experience with products bid h. Vendoe's past performance record with Brazos County. 11. Although the cost of products to be provided is an essential part of the Bid, Brazos County is not obligated to award a contract on the sole basis of cost but will award to vendor considered to be the best value to Brazos County. 12. Acceptance of merchandise, work, and/or equipment provided shall be made by the County at the sole discretion of the Commissioners Court when all terns and conditions of the contract and specifications have been met to its satisfaction, including the submission to the County of any and all documentation as may be required. Vol. 199 Pg. % 3� Bid Continuation Sheet BRAZOS COUNTY, TEXAS Bid Request No. 2014 -37 Page 3 of 12 13. Title and Risk of Loss of the goods shall not pass to Brazos County until the County actually. accepts and takes possession of the goods at the point or points of delivery. 14. This agreement shall be governed by the Uniform Commercial Code as adopted in the State of Texas as effective and in force on the date of this agreement. 15. Bids must be submitted on quantities and units of measure specified by the bid documents. In the event of errors in extended prices the unit price shall govern. Any suggested change in quantity on the part of the bidder to secure better price or delivery is welcomed and may be given consideration . provided that the bidder also bids on the quantity specified. 16. Bids must specify the number of consecutive calendar days required to deliver the commodities under normal conditions. Failure to specify delivery time will be considered reason enough to cause the bid to be disregarded. Delivery time quoted will be given consideration in awarding orders. If delivery is not made within a reasonable time of the specified delivery in the bid, the entire order or contract may be canceled and the bidder barred from quoting in future bids. 17. Bids cannot be altered after receiving time. No bid may be withdrawn after opening time without acceptable reason and with the approval of the Purchasing Agent. 18. Bids must be submitted on this form and returned in a sealed envelope clearly marked with Vendor Name and Bid Number to ensure proper recognition upon its arrival. Bids will not be considered if submitted by telephone, fax or any other means of rapid dispatch, nor will a bid be considered if submitted to any other person or department other than specifically instructed. Bids received after the expressed date and time listed in this bid will be returned unopened to the vendor. Bids submitted by any other person or department other than the Brazos County Purchasing Department will not be accepted. 19. If vendor in receipt of notice is unable to bid, the bid should be submitted as a "No Bid" and returned to the Purchasing Department before opening time. This is necessary if vendor wants to remain on vendor list and receive future bid notifications. 20. Bids must show full firm name, mailing address and telephone number and be manually signed by an authorized sales or quotation representative of the bidder. Firm name and authorized signature shall appear in each space provided. 21. In the event of a needed change in the specifications sent to the bidder, it is understood that all the foregoing terms shall apply to the addendum or addenda. 22. It is our policy not to famish bid results over the phone. Bid results and tabulation sheets will be posted on the Brazos County web site; Brazos Valley Vol. 199 Pg. 7 6 Bid Continuation Sheet BRAZOS COUNTY, TEXAS Bid Request No. 2014 -37 Page 4 of 12 Online Bidding System (www.brazosbid.cstx.gov) after bid award by Commissioner's Court. 23. Brazos County reserves the right to extend this contract annually for a maximum of three (3) additional one (1) year periods with no changes in the terms or conditions of this contract, if agreed upon by both parties. 24. The successful offeror agrees to extend prices and terms to all entities that has entered or will enter into joint purchasing inter -local cooperation agreement(s) with Brazos County. 25. If sample testing is required, Brazos County will perform test through a third party. Vendor will be required to allow the third party access to the facilities in order to acquire samples for testing. Failure to submit requested testing may disqualify bid. 26. Three (3) references are to be provided by bidder. Failure to submit references may result in disqualification of bid. 27. Contractor shall observe and comply with all federal, state and local laws, safety, and health regulations, ordinances, and all regulations which in any manner effect conduct of the work or services being performed. 29. In order to insure the safety of the public, the Contractor shall coordinate all work or deliveries with the Road and Bridge Department. 29. Any Subcontracting must be approved prior to commencement of the contract by the County Engineer and Brazos County. 30. Any variation from the specifications in this bid document must be indicated on the bid or on a separate attachment to the bid and labeled as such. 31. Any brand name, or manufacturer's reference used is considered to be descriptive — not restrictive — and is indicative of the type and quality the County desires to purchase. Bids on similar items of like quality will be considered only if it is noted in the bid documents, and accompanied by fully descriptive product literature. All substitutions will contain the same active ingredients in the same percentages of the items listed in the bid. If notation of substitution in not made, it is assumed the vendor is bidding the item specified. 32. The County does not guarantee to purchase any minimum or maximum quantities. If any quantities are listed in the bid, they are estimated quantities used for calculating purposes only. 33. In the event the Supplier is unable to furnish any item within a reasonable time after order is placed due to strikes, war or any reason beyond the Supplier's control, the County reserves the right to purchase these items from any source, without causing this contract to be canceled. Vol. 199 Pg. �7 Bid Continuation Sheet Bid Request No. 2014 -37 BRAZOS COUNTY, TEXAS Page 5 of 12 34. The successful vendor should submit itemized invoices with clearly marked remittance copies to the following address; ATTN: Auditors 200 South Texas Ave, Suite 218 Bryan, TX 77803 Statements of accounts will not be sufficient to warrant payment. Unless other arrangements have been made; all invoices to he paid in full within 30 days after satisfactory delivery of commodities and or services and receipt of invoice at the listed address. Checks will be made payable to the successful vendor only, and shall not include sub - contractors, assignees, or any other party. 35. As a governmental subdivision, Brazos County is exempt from most types of taxes, including but not limited to sales tax, excise tax, and import duties. Such costs must not be included in bid prices. Tax Exemption Certificates can be obtained upon request by contacting the Brazos County Purchasing Department - (979)361 -4290. 36. Upon acceptance of a purchase order for any commodity or materials purchased by Brazos County, the vendor agrees to protect the county from any claim involving patent right infringement, copyright infringement, sales franchise disputes. 37. Unless otherwise specified, all items ordered from the successful vendor must be new, unused, and in fast class condition. Products usually packaged for commercial sale shall be famished in proper container so as to facilitate storage and handling. 38. Potential Vendors are advised they may have disclosure requirement pursuant to Texas Local Government Code, Chapter 176. This law requires persons desiring to do business with the County to disclose any gifts that have an aggregate value in excess of $250.00 given to any employee of the County, County Official to the County Official's family members or employment of any employee of the County, County Official or the County Official's family members during the preceding twelve (12) month period. The disclosure questionnaire must be filed with the Brazos County Clerk. Refer to Texas Local Government, Code, Chapter 176 for the details of this law. 39. Bidder understands that Brazos County is a government subject to Texas State and Federal public information statutes. Bidder hereby waives any obligation to the release to the public of any documents submitted in accordance with this bid 40. Brazos County reserves the right to award the contract to several vendors. The successful bidders will have the exclusive right and duty to provide the products listed herein to the County. The County does not guarantee to purchase any minimum quantities. Vol.-199 Pg. %� Bid Continuation Sheet BRAZOS COUNTY, TEXAS C. 9 Bid Request No. 2014 -37 Page 6 of 12 41. The County shall consider continuing non - performance by vendor with regards to both the terms and the specifications of this bid as a basis for termination of the contract. The County shall not pay for work, equipment, supplies or services that are unsatisfactory. The Supplier will be given a reasonable opportunity to correct deficiencies prior to termination of the contract.. 42. Brazos County reserves the right to request samples for testing during the bid evaluation. Failure to provide samples in a timely manner will be justification for bid rejection. Brazos County reserves the right to determine equals. SPECIAL PROVISIONS All deliveries are to be made F.O.B. Brazos County Road and Bridge Department, during regular working days, and between the hours of 7:30 A.M. and 5:00 P.M. Monday through Thursday, unless otherwise requested by the County and loaded into County trucks by the Supplier; or loaded and hauled and delivered anywhere in the County by the Supplier during the mentioned working days and hours. 2. Vendor will be required to notify the County Engineer's Office in the event of unforeseen delay arising in the delivery of a specified shipment. In the event a shipment will not arrive at the job site within two (2) hours of designated time Brazos County shall have the right to refuse acceptance of the order. 3. Vendor will be required to deliver to Brazos County Road and Bridge Department or job site in Brazos County when and where requested and remain on the job with truck and operator as long as required to completely place load_ 4. Brazos County reserves the right to test any materials delivered at the requested site for compliance with specifications. The Bidder will remove immediately from the job site or right of way any materials that are deemed unsatisfactory. Material Safety Data Sheets and Placards must be furnished at the time of delivery as specified by State and Federal Regulations OF APPLICABLE). 6. Any Vendor.vehicles traveling on County roads will not exceed its legal gross weight. INSURANCE REQUIREMENTS The Bidder shall instruct his insurance agent or carrier to furnish to the County a Certificate of Insurance attesting to the issuance of the following parts of this section. Please note that such Certificates of Insurance and any required bonds must be issued and then approved by Brazos County Risk Management. The Certificate of Insurance must be approved by Risk Management before any deliveries can be made. Vol.199 Pg. " i Bid Continuation Sheet BRAZOS COUNTY, TEXAS Bid Request No. 2014 -37 Page 7 of 12 2. The Bidder shall furnish and keep in full force the following insurance during the term of this Contract: a. Statutory Workmen's Compensation and Employer's Liability Insurance with waiver of subrogation. b. General Liability with limits for bodily injury and for property damages of not less than $1,000,000 CSL with Brazos County named as an additional insured. C. Comprehensive Automotive Liability with single limits of $1,000,000 for Bodily Injury and Property Damage Liability. All of the aforementioned policies and Certificates of Insurance should be issued immediately after the Bidder receives notification of award. 4. The Vendor agrees to hold harmless Brazos County from any and all claims and liability due to the acts of the Vendor's employees and the operation of his equipment. The Vendor also agrees to hold harmless Brazos County from any and all expenses, including attorney fees, incurred by Brazos County in litigation or otherwise resisting such claims or liabilities as a result of the Vendor's employees' activities. Further, the Vendor agrees to protect, indemnify and hold harmless Brazos County from and against all claims, demands and causes of action of every kind and character brought by any employees of the Vendor against Brazos County due to personal injuries and/or death to such employee resulting from any neglect act, by either commission or omission on the part of the vendor or Brazos County. E. REFERENCES Vendors shall provide a list of at least three (3) references, where work comparable in quality and scope to that specified has been performed within the past five (5) years. This list should include the names, phone number and email of the company /entity for which the prior work was performed to contact these references. A negative reference may be grounds for disqualification of bid. Company/Entity: M OB i r,ri r., AC -h i n e "Y Contact: �1 Phone: 32) 30CI - 35,,1 °I Email: �owy Q mlJE fon'rn gLl,in;tu -� r1e.� Vol. 199 PIZ. Bid Continuation Sheet BRAZOS COUNTY, TEXAS Company /Entity: nlJnNCea d ydweaKla.J Contact: MKOO&Ai Phone: 0 1 �i &'9 r — a 3,liv Email: s . �c.n Company/Entity: 1�5 Fec rd l� L o miAide Contact: 7b MN mc� n n Phone: % L 13) 2, Q Q = -7 3 �5- Email: SAeLIU114L YAhnn.Lim F. SPECIFICATIONS Bid Request No. 2014-37 Page 8 of 12 All specifications listed below are to be considered minimums standards for the types of lubricants Brazos County requires. Brazos County requires Premium major name brands that could include but ace not limited to the examples listed below. Mystic Double Circle 30 Examples of Maior Name Brands are: Texaco Urso Super Plus Chevron Delo 400 Gulf Super Duty 30 Mobile Trans HD30 Notice to Bidders Concerning Examples: Any example shown is listed to show the quality of the product Brazos County desires to purchase. SYNTHETIC AUTOMATIC TRANSMISSION FLUID. Approved synthetic automatic transmission fluid meeting Allison TES 295. 2. MOTOR OIL IS W-40. Approved A.P.I. CJ /4 Motor Oil for heavy duty engines, naturally aspirated and turbocharged gasoline and diesel engines. Meets MIL -L- 46152D and MIL -L -210413 specifications. Approved Cummins NTC -400 test. Approved Mack T12 -EO-O Premium Plus test and Caterpillar TO -2 test. Also approved A.P.I. CDICD41 except Detroit Diesel 149 engines. ECF -2 and ECF -3 — International Harvester CI-4 Vol.-199 Pg. V Bid Continuation Sheet BRAZOS COUNTY, TEXAS Bid Request No. 2014 -37 Page 9 of 12 3. TRACTOR HYDRAULIC FLUID. Multi - functional tractor hydraulic fluid recommended for use in most hydraulic systems, transmissions, and final drive applications in tractors. Also used as a power steering fluid if so equipped. Approved John Deere Quatrol- J20AB; Hy -Guard J14 B /C, Type 303; Dennison JF -1, IF-2; Eaton Hydraulics; Sperry- Vickers 1- 286 -S, M- 2950 -S; Sunstrand Hydraulic Transmission Fluid; Allison C -3; Caterpillar TO-4; JI Case MS -1204- 07; International Harvester B -6, Hy -tran, API CF4/SG, CE/SG or CD /SG. 4. EQUIPMENT HYDRAULIC FLUID. Multi - functional tractor hydraulic fluid recommended for use in most hydraulic systems Biodegradable AW ISO 46 AGMAI/Dension HF.0/11F.2 5. DIRECT DRIVE 50 WEIGHT TRANSMISSION FLUID. Power shift, direct drive, transmission 50 weight. A.P.I. approved for Caterpillar power shift transmissions that meets T04 specifications. 6. UNIVERSAL GEAR LUBRICANT. Approved A. P .I. SAE-85 -140, GL -5, GL-4, MIL- L -2105C and D used in differentials, transmissions, planetary and other gear cases where extreme pressure protection is required. AUTOMATIC TRANSMISSION FLUID. Multipurpose ATF used in most automatic transmissions calling for Dexron III and Mercon ATF approved fluids. Approved Ford M2C138CJ and N2C166H; Allison C -3, TO -2; Daimler -Benz Sheet 236.6. Dyed red for identification. 8. MULTIPURPOSE LITHIUM GREASE #2 Cartridge Tubes 10 /CASE. Premium quality Lithium 12- Hydroxysterate grease with molybdenum disulfide and extreme pressure additives. Dropping point ASTM D2264 at 500 -530 degrees. Timken OK Load, Lbs. ASTM D2509 60 lbs. NLGI Grade 2. 9. EQUIPMENT OIL SAMPLING shall be available. Samples will include diesel engine oil, transmission oil, hydraulic oil, and various gearbox oils. 10. WASTE OIL removal and or pickup shall be available. 11. USED OIL FILTER removal and or pickup shall be available. G. QUOTATION The following quantities are estimates of our anticipated purchases and will be used ONLY for tabulation purposes. The specified estimates are not guaranteed minimums. Fill in the blanks with unit prices and extensions that are firm for the entire period of this contract. Any proposals received indicating an escalator clause shall be considered non - responsive. Vol. 199 Pg. 6� 1�11 Bid Continuation Sheet BRAZOS COUNTY, TEXAS EQUIPMENT LUBRICANTS Bid Request No. 2014 -37 Page 10 of 12 Estimated Unit Description, Item Ouandty Size and Brand Name Unit Price Total Pric e MI 1. % gallons Synthetic Automatic Trans. Fluid $ 177. 9G /t $ 3� 3 7 9.3' 2a. 2500 gallons 2b. 75 gallons I ftm loff -im s s 9 Art I" ,' l Keg Deposit - $ Brand Name: DPLX 2-1 SyNZa1 ND AT-F Motor Oil - 1SW-40 $ , bO /GAL $ 55 gallon drums Drum Deposit = $ Brand Name: UALYLB SA I bezo l _ "15 L? `t 0 Motor Oil - 15W-40 $ +049 /PAIL $ k7 q , , ✓d 5 gallon pails Brand Name: UolvedS41 ezb( 15✓�� fE 3a. 2500 gallons Tractor Hydraulic Fluid $_2:_7 /GAL $ 11, 4 is . SAE 10W - 55 gallon drums Drum Deposit = $_ Brand Name: U yiiye eSR l TZAc- LA,{ ) 3b. 75 gallons Tractor Hydraulic Fluid $�a2 /PAIL $ t�33 -30 SAE 10W - 5 gallon pails . Brand Name: U60641 641 ) IZt--- GAIZb 4. 1500 gallons Equipment Hydraulic Fluid $i-X6 3DO.DQ /GAL $ k Biodegradable - 55 gallon drums Drum Deposit =$_ Brand Name: IPLX 411 Z +NG 1`ltee. #`I-b S. 1500 gallons Direct Drive 50 Weight T.04 $ 8-11 /GAL $ j i, 4;.o • D o Transmbsion Fluid — 55 gallon drums Drum Deposit = $ _ Brand Name: DOC I ©- -'-f 71015 0! I Vol.-199 Pg. �3 Bid Continuation Sheet BRAZOS COUNTY, TEXAS Bid Request No. 2014 -37 Page 11 of 12 6a. 1000 pounds Universal Gear Lubricant $ I . z 6 /LB $ S lob 0.00 SAE 85.140W GL5 - 400 pound drums Drum Deposit U Brand Name: 11yeCsi4� 6b. 7. 8. 9. 10. 11. 15 pails Universal Gear Lubricant $ fe6.32 /PAIL S 9 �- 0 SAE 85 -14OW GLS - JS gallon pail Brand Name: b1 n yi e5f} I 'R i4e- % �jS W l YO 300 gallons Automatic Transmission Fluid $ 9-1& /GAL $ .2 MY-Y• QO Dexron 1FI/Mercoo ATF - 55 gai. drum Drum Deposit = S N Brand Name: UN I X rz'7 t 1 CC 0 U t 141 PI R 147— 85 cases Multipurpose Grease $--a2,9 Q_/CASE $ c2, 3 7 /, SO Cartridge Tubes Ounces per tube = 14 oz No. of tubes in case = l0 Brand Name: bPP-.X ajL U14P-A R)Me Equipment Oil Sampling: Diesel Engine Oil $ N0 C h g§E-e Transmission Oil $ A)o etir��g e Hydraulic Oil $ /Jo C 76x4 e Gearbox Oils (Various) S n1n el,n e Waste Oil Removal (Piek up available) Used Oil Filter Removal (Pick up Available) Vol. 199 Pg. jl7°- $ will end mn4t �—Ki-t S mo diu y� Bid Continuation Sheet BRAZOS COUNTY, TEXAS H. CERTIFICATION OF BID Bid Request No. 2014 -37 Page 12 of 12 The undersigned affirms that they are duly authorized to execute this contract, that this bid has not been prepared in collusion with any other vendor, and that the contents of this bid have not been communicated to any of r vendor prior to the official opening of this bid. 157 SIGNED BY: TYPED NAME; � u c-t 1'aJ, S TITLE: SA leS --k4, COMPANY NAME: 1)0;VPK61? / )�VJAJ- tAAofS PHONE: (9'7V ?--77 - 2 0 3 3 MAILING ADDRESS: Jbl o r= n 397 P.O. Box or Street Sxe�'h.� -m 1 k 77 833 City TX Zip EMAILADDRESS: 1kKGC E Nni ✓teeAl/ Ges,c.�ir. VENDOR IDENTIFICATION NUMBER: d0— b'C 7 5 G 73 CORPORATE SEAL IF SUBMITTED BY A CORPORATION END OF BID REQUEST NO. 2014-37 s+ rs ssrr+ rs+ asr+ ssrrrarrrss» srrsrrsr+ rrrs+ raa++ arrssrrsrrsrrssr +sssrrsarrusrs »rr »r By signing below, Brazos County agrees that this bid, 2014 -37, will be awarded as dictated on the associated bid tabulation sheet, to the vendor whose name appears above and both parties agree to the terms and condition, Brazos County Commissioner's Date ' 3 /' i A q Attest: Brazos County Vol.-199 Pg. �� BID TABULATION 1914-17 EQUIPMENT LUBRICANTS March 16, 2010. March 15, 2015 - ..: Colleigs Station Auto Parts :. 'f Quality Standard Pstmisum KID Timmons -- Unlvsnal Lubricants 1. SYNTHETIC TRANS. FLUID OTY 96 GAL 11 GAL KEGS TOTAL /RICE- UBINOE9LttEAq 55 1 $3.45838 simom $1,30500 81111.91 oNTPrdCE Fe2dual 819.03 1 $Iam $1382 1 Sorts BPANONIIAE SP Awn 2M 295 WA MdFTrna PIWATF t I M..X21 MAW REG DEPCST 0 $am 0 8181 2L MOTOR OIL-ISW40- ESTIMATED OTT 3810 GAL -!5 GAL DRUMS TOTAL PRDEUSnD ESTNEAR 2500 $28100.!10 {nAOaw w2175m 119,OWN UNT PRICE PER GALLON $10.56 slim ".6 Sim BRANDWME GIKIM Ulr 9u rPaa EC715Wm YUmd ml1Na ! 15WwtA. I UWAS"OaWl 15Ww IXiI1M DEPOsT 0 0 0 0 IN. MOTOR OIL!SWrW - ESTIMATED CITY 73 GAL, 5 GAL PAIL TGTALPNICE{BMGESTNEAR I IS $81330 MB7m all 1001.20 MT PRICE PER PAIL 36822 957.N sum 1113 MAINE I Cnmrn UU PMEG15Wa0 A Y Dow 9uPmrim Ultra &.S Fkftcard ISW/0 Urh DYm115WW 3a TRACTOR HYDRAULIC FLUID - SAE IM. ESTIMATED OTT 2581 GAL- 55 GAL DRUM TOTAL PRICELMN3 ESTNEAR 1 2500 1 120,Imm s22.5WW 518, 12500 SIPA252 UNT PRICE Pali GALLON it N 5900 895 97.71 BFANONWE CMrm lm THE U.AveY Tr.9. ydru FNU I Suple STramr Ird MWW UMaIY T.GW ww1>EPOSIr 0 a 0 saw St. TRACTOR IIYLIRAUUC FLUID - SAE 10W- ESTIMATED OTY 75 GAL -5 GAL PAIL TOTAL PR1Cf41NMG ESTNEAR II 1 56981 3875.00 5135!8 imm UNT PRICE PER PAL 199.70 11581 I 81900 "23 9MNDWIWE CM.n lm ilF YlhliwaATMar r.rt RW ! r97RF Unws�TllFGad . EGUIPMEM HYDFGUUC FLUE - ESTIMATED OTT 1500 GAL -55 GAL DRUM TOTAL PRICE UBINO ESTMEAR 1581 f317em 119,50000 811,131.00 112,== UNTPRICEPERGALLIX2 51815 5111 514A Saw BRAND NAAE TdaIB AW16 E Trm PW I CF1X21a21aamaM DRIAIDEPOST 0 1 0 1 0 1 ww 3 TRANMIESSION FLUID DIRECT DRIVE 50 WEIGHT T.01- ESTIMATED CITY1900 GAS. 55 GAL DRUM TOTAL POCEL901G ESTWE,A0. 1500 f17,10000 {tWwCO f151ww itl 420.00 UAT PRICE PER GALLON $11200 $10.50 10022 81.21 IRA*NAW CM1mn O,WThhW Y 701 FM GM ak P. ShR ,T=TW 50,11 210 TO-4 Trans 0150W ORUMDEPOSIT 0 0 0 8181 k UNSVERSALGEARUAWr- 7SAE 85.110W 0LS- ESTIMATED QTY 15001.66: 40016. DRUM TOTAL PRICEUNNO EStREAR 120E {!95.408 !1.710.75 11.30081 11,5m00 UNT PRICE PER PCKAD 5100 $510.25 11.36 1 1156 WNONWE I a1mn RPM WM.11iGUrLNMeSnW Uuk,.sYed 55 W 143 1 a0.9 G -586 W1D 1 JM,&m*RV685Ww DRUMOEPOST 1 0 0 C win Ob. UNWJtML GEAR LUBRICANT -SAE 95.140W GLS - EST QTY 15.1 GAL PAILS OTALPRICEUSWGESTNEAR 15 "0990 193150 f7wm 1911110 WTPRICE PER PAL SODS 556.50 sum W6.32 PRANINWf p RPMIJ R,ss aLW BS110 I Rates A4' a,30. MW110 1 9 rS 85 till GA 13rh MW110 7. AUTOMATIC TRANNESSDN FLUID- DEXTRON INAERCON ATF • ESTIMATED OTT 300 GAL- 55 GAL DR 07ALPRICELNNGESTHEIR 381 lam3m i slow 81,18181 SZ440 UN7PWCEPERC&LON $10.41 59.70 1 1700 ii M.16 BRAND NAME J1 CMwm ANiMWI[TraNFYMM03 I WYA"T.ATF I 8u SHN3 I UOAwW ECO Uh NP ATF ORWOEPONT 1 0 0 0 0 1. MULTIPURPOSE GREMELARTIODGE TUBE - ESWTED CITY U CASES TOTALFRICELSMGESVYEAR 85 1 5 $2, 10W {1970,81 ".37100 UNTPRICE PER CASE 5399 Wall MCC U/.m OUKESPERTUBE it 11 1 I! 11 NINHR OF TUBES NCASE 10 10 10 10 BRAIDI A 1 NahNa 58618 LNLm00000581 9 81L9rmR L'VLX21CUtaeM 1. EOUPIENT GILSAMPLING Deed En'm Oil $13M i3A0 20FmuSILM. alarhal Fm Tranemissim 011 S131)) Sam, WFraa1515.wu. Wa'" Fm Hydnoulic Oil $law MOO 20RUrs15mea. W.mm Fm GeaAoa Oils VerlOUS slam 5$200 20Fr SIS.wu.Mar" Fm IO.WASTEOILREMOVAL (PICKUP AVAILABLE) <w r9Wm Red$wn ea muadmm rodaga no dare A,Fs, .tm 00. USED OIL FILTER REMOVAL IFICK UP AVAIIABLEI �awx lwr �c<d:uuci �o saq• rona91 ne du WOVERALLYar Cmt 3 "A 44013 1:e 913.25 "a w5.m 115.171.11 B CF IONS C ENDATION: Universal Lublicams AskoveN Commis on this day of G 2 14 by holdin the ositlon Gf u Vol. 199 Pg. •��� Il The State of Texas, County of BRAZOS We, the undersigned, as County Commissioners within and for Brazos County, and the Honorable Duane Peters, County Judge of Brazos County, constituting the entire Commissioners' Court of Brazos County, during a regular meeting of said Court have examined the foregoing report and have caused an order to be entered upon the Minutes of the Commissioners' Court of Brazos County approving said Report as presented and submitted as true and correct by Laura Taylor Davis, Treasurer of Brazos County, as provided for in the Revised Statutes of the State of Texas. (Texas Local Government Code, 114.026) Witness my hand this 1� day of Kkakcju A.D. 2414 Karen McQueen County Clerk, County of BRAZOS, State of Texas Examined and approved in open Commissioners' Court this t!+ix� day of Peters, County Lloyd Waisermann, Commissioner Precinct #I Sa y Catale , Commissioner Precinct #2 Treasurer's Report for the MONTH JANUARY 2014 Vol. 199 Pg. S7 Vol. 199 pg. to vy up yYy r'; � N g R ; -h ; 1 -i m 2 :: A -4 �R qR44q-I.-N- -q: �'. 0 i Z9 2 . . . . . . . . . . . . . . . . . . . . . . I F I I I r I r I I I I I I i 4 2 rbV 4 A ad In q GZ to 3 A 2 4,4 4 0; c; I A 14 . . . . . . . . . . . . . . . . . . . . . 14 P 1 IN ai w R 50 XF Vol. 199 pg. to vy up yYy r'; BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2013 -2014 BUDGET YEAR NO. 13/14 22.1-22.8 On this the 11 th day of March 2014 at a regular meeting of the Commissioners' Court, the following members were present: A. Duane Peters, County Judge, Presiding B. Lloyd Wassermann, Commissioner, Precinct 1 C. Sammy Catalena, Commissioner, Precinct 2 D. Kenny Mallard, Commissioner, Precinct 3 E. Irma Cauley, Commissioner, Precinct 4 F. Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on I 1 th day of March 2014 the Court heard and approved a budget amendment for the 2013 -2014 budget year for Brazos County, Texas; and WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 10 September 2013, the following amendment(s) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 11th day of March 2014. THE COMDIISSIONERS COURT OF BRAZOS COUNTY, TEXAS. By: Duane Peters, County Judge Original: County Clerk's Office and Attached to the original budget Copies: County Auditor County Treasurer County Budget Officer Commissioners' Court Minutes Vol. 199 Pg. y % t " I TRIP Fund of funds to BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 13114 - 22.1 Vol. 199 Pg. BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 13114 - 22.2 3/1112014 FUND DIV ACCT PROJ DPJCR1 ACCOUNT NAME Increase Decrease 4500 63000500 80211000 CR Computer Soft ware 10,430.78 4500 63000500 67211000 DR Software 10,430.78 Capital Projects Reallocation of funds to the proper account for the purchase of the Autocad Design Suite for Road & Bridge. Due to the $1,000 refunds, it made this purchase fall under the $5,000 capita asset threshold. Vol. 199 Pg. V/ ZL 2' BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 13114 - 22.3 IILV 14 Vol. 199 Pg. 9a2 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 13114 - 22.4 3/1112014 ummommmmmWIME rr rrr rr •rrrrr -m rr r rr rrr rr rrrr �Iffm Hourly - Part Time rr r rr rrr rr rrrrr � rrr r rr rrr rr rrrrr � '; '� r rr rrr rr :rrrrr �� rr � - - District -_ -- Reallocation of funds to the proper account to pay for a substitute court reporter. .w Vol. 199 Pg. - Civil DR BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 13114 - 22.5 ACCOUNTNAME Vol. 199 Pg. � , l.. BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 13114 - 22.6 ACCOUNTNAME Vol. 199 Pg. BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 13114.22.7 3111/2014 no �� ���� 'm Copier/Printer/Fax Maint Vol. 199 Pg. of funds to BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 13114 - 22.8 Vol. 199 Pg. PERSONNEL CHANGE OF STATUS REQUESTS Commissioner Court Date: March 11, 2014 Department Submitting Information: Human Resources Purpose of Submissions: Consider and Take Action on Change Requests Department Submitting Employee Request Action Requested Request(s) Applies To Expo Rowe, Scott D. Resignation S.O. Jail Dozier, Kelly Promotion Garon, Stephen Promotion Garon, Stephen Cell Phone Allowance Miller, Forest Promotion Ray, Kerry Resignation Urbanczyk, William New Hire Approved in Commissioners' Court: March 1 2014: County Judge's or Commissioner's Signature: (This Copy to be attached to minutes) Vol. 199 Pg. /- t VOICES. FOR CHILDREN,, INC. INDEPENDENT AUDITORS' REPORT AND FINANCIAL STATEMENTS AUGUST 31, 2013 AND 2012 Vol. 199. Pg. Y TABLE OF CONTENTS Independent Auditors' Report Statements of Financial Position Statement of Activities Statement of Functional Expenses Statement of Cash Flows Notes to Financial Statements Supplemental Schedules: Independent Auditors' Report on Supplemental Schedules Statement of Revenue and Expenses - Texas CASA Grant - OAG Fund Statement of Revenue and Expenses - Texas CASA Grant - VOCA Fund Page No. 1 -2 3 4 5 6 7 -10 11 12 13 Andrea Derrig, CPA email: firm@tdccpa.com INDEPENDENT AUDITORS' REPORT Gay Vick Craig, CPA Kay Dobbins. CPA Emily Hogan. CPA Lyn Kuciemba, CPA James Larkin, CPA Alice Monroe, CPA Matthew Troxel, CPA Marion Rose Varisco, CPA Mary Joy Vanuti, CPA To the Board of Directors of Voices for Children, Inc. We have audited the *accompanying financial statements of Voices for Children, Inc. (a nonprofit organization), which comprise the statement of financial position as of August 31, 2013, and the related statements of activities, functional expenses and cash flows for the year then ended, and the related notes to the, financial statements. Management's Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America; this includes the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or. error. Auditor's Responsibility Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America. Those standards require that we plan and perform the audit to obtain reasonable assurance about ' whether the financial statements are , free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those' risk assessments, the auditor considers internal control relevant to the entity's preparation and' fair presentation of the financial "statements in order to design audit procedures. that are appropriate in the circumstances; but not for the purpose of expressing an opinion on the effectiveness of the entity's internal. control. Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the seasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial' statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion. Vol. -199 Pg. Ld% I IOpinion In our opinion, the financial statements referred to above present fairly, in all material respects, I the financial position of Voices for Children, Inc. as of August 31, 2013, and the changes in its net assets and its cash flows for the year then ended in accordance with accounting principles generally accepted in the United States of America. Report on Summarized Comparative Information We have previously audited the Voices for Children, Inc.'s 2012 financial statements, and our report dated January 17, 2013, expressed, an unmodified opinion on those audited financial statements. In our opinion, the summarized comparative information presented herein as of and for the year ended August 31; 2012, is consistent, in all material respects, with the audited financial statements fromwhich it has been derived. THOMPSON, DERRIG & CRAIG, PC November 7, 2013 i 2 Vol. 199 P9. d,� ' , VOICES FOR CHILDREN, INC. STATEMENTS OF FINANCIAL POSITION IAUGUST 31, 2013 AND 2012 -ASSETS I 2013 2012 Current assets: - Cash f 27,184 f 290. I' Receivables 33,604 46,709 Inventory _ 875 1,101 Prepaid expenses 1,209 2,088 ' Total current assets 62,872 50,188 Fittd assets: I . Building and land 404;996 .384,899 Office furniture and equipment 52,164 46,165 Accumulated depreciation 92,70 5,459 364,453 355,605 Other. assets: IUtility deposit 750 750 TOTAL ASSETS . $428,075 f� LIABILITIESAND NET ASSETS ICurrent liabilities: Accounts payable f 2,261 2,837 I Accrued expenses 13,958, 5,842 Security deposits. 450 Current portion of long -term debt 16,673 ITotal current liabilities 16;219 25,802 Long -term debt, net of current portion 37,915 ITotal liabilities 16,219 63,717 Net assets I Unrestricted 375,838 295,889 Temporarily restricted_ 36,018 46,937 ITotal net assets 411,856 342,826 TOTAL LIABILITIES AND NET ASSETS f I I 428,075 I See independent auditors' repo��rt and accom anyin n tes to the financial statements. V 01. 199 1>�g: /SC i VOICES FOR CHILDREN, INC. ISTATEMENT OF ACTIVITIES FOR THE YEAR ENDED AUGUST 31, 2013 WITH COMPARATIVE TOTALS FOR 2012 I Total Temporarily IUnrestricted Restricted 2013 2012 Support and revenues: Contributions Donations ' $ 67,750 $ 60,191 S 127,941 $ 111,897 Donated materials and services 165,312 165,312 155,105 I Fundraising 156,893 156,893 102,832 Grants Brazos County 40,000 40,000 45,000 CDBG I 24,616 = 24,616 27,313 `OVAG 43,184 43,184 40,804 Texas CASA I OAG Fund 100,246 ' 100,246 83,701 VOCA Fund 53,053 53,053 53,918 IFoundations and trusts 37,500 2,500 40,000 37,069 Other grants - 10,500 10,500 5,000 Indirect public support I United Way 8,093 8,093 1,713 Interest income and other 904 904 285 IRental income 15,850 15,850 14,100 Net assets released from restrictions. 84,110, - ITotal support and revenue 797,511. (10,919) 786,592 678,737 Expenses: IProgram services 599,895 - 599,895 589,627 Management. and general 77,979 77,979 78,844 Fundraising 39,688 39,688 23,111 Total expenses 717,562 717,562 691,582 IChange in net assets : 79,949 (10,919) 69,030 (12,845) INet assets at beginning of year 295,889 46,937 342,826 355,671 Net assets at end of year I. $ 375,838 $ 36,018 $ 411,856 $ 342,826 I See independent auditors' report and accom anying notes to the financial statements. Vol. I' q�g. A . VOICES FOR CHILDREN, INC. STATEMENT OF FUNCTIONAL EXPENSES FOR THE YEAR ENDED AUGUST 31, 2013 WITH COMPARATIVE TOTALS FOR 2012 Advertising Appreciation event IBank charges CASA'child case fund I Child abuse materials Contract labor Depreciation expense Dues and subscriptions I- Employee travel and training I Emancipation showers Equipment lease Events Insurance Interest expense Miscellaneous I Office expense Postage and delivery Printing costs IProfessional services Program expense Property tax Repairs and maintenance ' Salaries and related costs I Telephone . Utilities Volunteers Total See independent auditors',report and accompanying not to the financial statements. Vo1.199 SPg. /7 Management Program and General Fundraising, 2013 2012 $ 15;677 $ 320 $ $ 15,997 $ 13,537 309 309 448 - 2,755 2,755 2,548 4,424 - 4,424 2,780 1,434 - 1,434 - -" 10;027 10,027 10,271 17,248 17,248 16,438 411 1,056 1,467 1,455 , 12,727 260 12,987 15,814 1,307 1,307 1,633 834 44 878. 1,229 - 39,139 39,139 23,111 28,873 6,338 - 35,211 32,271 639 638 1,277 5,010 516" 549 1,065 1,604 4,893 258 - 5,151 4,404 2,089 696 2,785 1,542 - " 2,049 2,049 1,647 7,400 7,400 7,600 144,578 4,471 , " 149,049 149,566 3,952 3,952 3,929 1,875 - 1,875 3,269 363,447 19,128 382,575 374,083 5,659 298 5,957 6,332 4,095 216 4,311 4,700 6,933 - 6,933 6,361 $ 599,895 $ 77,979 $ , 39,688 $ 717,562 $ 691,582 See independent auditors',report and accompanying not to the financial statements. Vo1.199 SPg. /7 VOICES FOR CHILDREN, INC. ' STATEMENT OF CASH FLOWS FOR THE YEARS ENDED AUGUST 31,26L3 AND 2012 ' 2013 2012 CASH FLOWS FROM OPERATING ACTIVITIES 'Change in net assets $ 69,030 $ (12,845) Adjustments to reconcile increase in net assets to net cash.provided by.operatmg activities: Depreciation 17,248 16,438 Changes in operating assets and liabilities: Receivables I 13,105 24,367 Inventory . , 1. 226 1,037 Prepaid expenses' 879 2,010 '. Other assets - 93 Accounts payable (576) 2,456 I Accrued expenses " 8,116 1,696 Security deposit (450) 450 ' Net cash provided by operating activities 107,578 35,702 ' CASH FLOWS FROM I VVESTING'ACTIVITIES I Purchase of fixed assets 26,096 1,990 INet cash used to investing activities (26,096) (1,990) CASH FLOWS FROM FINANCING ACTIVITIES IPayments on note payable 54,588 54,279 Net cash used in financing activities (54,588) (54,279) INET INCREASE (DECREASE) IN CASH AND CASH EQUIVALENTS 26,894 (20,567) BEGINNING CASH AND CASH EQUIVALENTS 290 20,857 I•ENDING CASH AND CASH EQUIVALENTS $ 27,184 $ 290 SUPPLEMENTAL DISCLOSURE OF CASH FLOW INFORMATION Cash paid for interest- $ 1,277 $ 5,010 See independent auditors' report and accompanying notes to the financial statements. Pg. /�6 I V01:199 6 ' VOICES, FOR CHILDREN, INC. NOTES TO THE FINANCIAL STATEMENTS AUGUST 31, 2013 AND 2012 Note 1- Sum mary of Significant Accounting Policies INature of Activities Voices for Children, Inc., (VFC) is a nonprofit organization established in August 2000. VFC advocates for abused and neglected children under court jurisdiction through the development, growth and support of a local Court Appointed Special Advocates (CASA)"program in Brazos County, Texas. The CASA "program focuses on ensuring that all children under court jurisdiction receive all entitled services while in the state's care. VFC's main sources of revenue are government grant contracts, foundation grants, and private donations, VFC is governed by a volunteer board of directors made up of local community members. Financial Statement Presentation VFC is required' to report information regarding its financial position and activities according to three classes of net Assets: unrestricted, temporarily restricted, and permanently restricted. Management of VFC,,has"made a,n umber of estimates and assumptions relating to the reporting of assets and liabilities and the disclosure of contingent assets and liabilities to.prepare these financial statements inconformity' with generally accepted accounting principles. Actual results could differ from those estimates: Cash and Cash Equivalents For purposes of the. statement of cash flows, VFC considers all unrestricted' highly liquid investments with an initial maturity of three months or less to be cash equivalents. Promises to Give Unconditional promises to give are recognized as revenues in the, period received and as assets, decreases of liabilities," or expenses" depending on the form of the benefits received. Conditional promises to give ate recognized only, when the conditions on which they depend are substantially met and the promises become unconditional. Fixed Assets and Depr2cciation VFC capitalizes, at cost,,all expenditures for fixed assets in excess of $500. Donated equipment is recorded as support at the estimated fair value at the date of the.gift. Equipment is depreciated using the straight -line method over its estimated useful life. The cost of maintenance and repairs is charged to expense as paid; significant renewals and betterments are 'capitalized. VOICES FOR CHILDREN, INC. NOTES TO THE FINANCIAL STATEMENTS AUGUST 31, 2013 AND 2012 Note 1— Summary of Significant Accounting Policies (Continued) Fair Value of Financial Instruments The carrying amounts of cash, receivables, and accrued expenses approximate fair value due to the short maturity of those instruments. The carrying amount of the note payable approximates fair value because the Organization can obtain similar loans at comparable terms. Contributions received are recorded as unrestricted, temporarily restricted, or permanently restricted support, depending on the existence or nature of any donor restrictions. AU donor- restricted support is reported as an increas e assets depending on the nature of the restriction. stipulated time restriction ends or purpose restriction assets are reclassified to unrestricted net assets and assets released from restrictions. in temporarily, or permanently restricted net When a restriction expires (that is, when a is. accomplished), temporarily restricted net reported in the statement of activities as net Donated services are recognized as contributions if the services (a) create or enhance nonfinancial assets or (b) require specialized skills, are performed by people with those skills, and would otherwise be purchased by VFC. Volunteers also provide various clerical and fund- raising services throughout the year but these services are not recognized as contributions in the financial statements because the recognition criteria were not met. " Note 2 —Tax Status The Organization is exempt from "federal. income taxes under Section- 501(c)(3) of the Internal Revenue Code, "except on net income derived from unrelated business activities. The Organization receives rental income from residential leases of debt - financed property which is subject to tax on unrelated business activity. There was no tax liability associated with this rental income for the years ended August 31, 2013 and 2012. The Organization believes that it has appropriate support for any tax positions taken, and as such, does not have any uncertain tax positions that are material to the financial statements. The Organization's federal Exempt Organization Business Income Tax Returns (Forms 990 and 990T) for 2009 and later remain subject to examination by the IRS. See independent B auditors' report. ' Vol.-199 Pg, jor_ ` VOICES FOR CHILDREN, INC. NOTES TO THE FINANCIAL STATEMENTS AUGUST 31, 2013 AND 2012 Note 3 - Receivables The Organization's receivables consist of grants receivable and promises to give, which are unconditional and deemed collectible at.August 31, 2013 and 2012. Promises to give to be received after one year are discounted at 0.77 %1or both 2013 and 2012. Amortization of this discount is reported as contribution revenue in the Organization's statement of activities. The promises to give receivable,in future years areas follows: Receivable in less than one year Receivable in one to five years Total unconditional promises'to give Less discounts to net present value Net unconditional promises to give Note 4.— Long -term Debt 2013 1 2012 $ 31,634, $ 44,739 2,000 2,000 33,634 46,739 (30) (30) $ 33,604 . $ 46,709 VFC purchased the building it occupies for $319,040, financing the purchase with alocal bank. The note balance was paid in full'during the year.ended August 31, 2013. The interest rate on the note I was 6.25 percent, with monthly payments of principal and interest of $1,624 and was originally set to maiure in 2028. The note was secured by the building. The balance of this note at August 31, 2012 was $54,588: Note 5 — Restricted Net Assets. Temporarily restricted net assets at August 31, 2013 and 2012 include funds available for the following purposes or periods: Building renovation' Expansion of services Programs 2013 2012 - 7,450 25,000 25,000 11,018 14,487 $ 36,018 $ 46,937 INote 6'— Rental Income VFC owns two debt - financed residential apartments that are available for lease. At August 31, 2013, I both apartments became vacant and remain vacant at this time. Rental income from the apartments totaled $15,850 and'$14,100.in 2013 and 2012, respectively. ISee independent auditors' report. 9 Vol. 199 Pg. j i VOICES FOR CHILDREN, INC. I NOTES TO THE FINANCIAL STATEMENTS . AUGUST 31, 2013 AND 2012 INote 7 -- Donated Materials and Services VFC receives donated services from CASA volunteers who possess specialized skills and VFC would have to purchase these services if not donated. These services are valued at the rate set by the National CASA. It also receives donated materials and services from various businesses.for fundraising events held by VFC. The value of donated services and materials included as contributions in the financial statements and the corresponding expenses or fixed assets for the I years ended August 31, 2013 and, 2012 is as follows: I 2013 .2012 Advertising f 9,750 E 12,385 program expense 145,310 142,720 I Fundraising 10,252 - $ 165,312 i 155,105. Note 8.— Subsequent Events VFC has evaluated subsequent events through November 7, 2013, which is the date the financial statements were available to be issued. See independent auditors' report. 10 V01.199 Pg. // t7 SUPPLEMENTAL SCHEDULES Vo1.199 Pg. //:/ & Cra4, P.C. Woody Thompson, CPAJCFP 4500 Carter Creek Parkway, Suite 201 Peggy Adcock, CPA Ronnie Craig, CPA Bryan,Texas 77802-4456 Sandy Beavers, CPA Dillard Leverkuhn. CPA - . (979) 260 -9696 - Fax (979) 260 -9683 - Alline Briers, CPA email: firm@tdccpo.com Gay Vick Craig. CPA Kay Dobbins, CPA Andrea Derng, CPA Emily Hogan, CPA . Lyn Kuciembo, CPA James Larkin. CPA INDEPENDENT AUDITORS' REPORT Alice Monroe, CPA ON ADDITIONAL INFORMATION n Rose Marian Rose Vbrlsco. CPA Mary Jay Venuti, CPA To the Board of Directors of Voices for Children, Inc. We have audited the financial statements of Voices for Children, Inc. as of and for the year ended August 31, 2013, and have issued our report thereon dated November 7, 2013, which contained an unmodified opinion on those financial statements.. Our audit was performed for the purpose of forming an opinion on the financial statements as a whole. The statements of revenue and expenses —Texas CASA Grant —OAG and VOCA Funds for the year ended August 31, 2013 are presented for the purposes of additional analysis and are not a required part of the financial statements. Such information is the responsibility of management and was derived from and relates directly to the underlying accounting and other records used to prepare the financial statements. The information has been subjected to the auditing procedures applied in the audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to. prepare the ,financial statements or the financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the information is fairly stated in all material respects in relation to the financial statements as a whole. J THOMPSON, DERRIG & CRAIG, PC November 7, 2013 11 Vol. 199 Pg. //am% I . VOICES FOR CHILDREN, INC. SUPPLEMENTAL STATEMENT OF REVENUE AND EXPENSES- TEXAS COURT APPOINTED SPECIAL ADVOCATES GRANT OFFICE OF THE ATTORNEY GENERAL (OAG) FUND FUR THE YEAR ENDED AUGUST 31, 2013 Revenue $ 100,246 Expenses: Payton expenses $ 79,320 Other operating 19,735 $ 99,055 I i Y 12. Vol. 199 Pg. la VOICES FOR CHILDREN, INC. SUPPLEMENTAL STATEMENT OF REVENUE AND EXPENSES - TEXAS COURT APPOINTED SPECIAL ADVOCATES GRANT VICTIMS OF CRIME ACT (VOCA) FUND FOR THE YEAR ENDED AUGUST 31, 2013 Revenue Expenses: Payroll expenses Other operating 13 Vol. 199 Pg. /l. 53,053 ; 41,724 10,334 ; 52,058 IAA Form 990 t I Return of Organization Exempt From Income Tax Under section 601(c , 627, or 4947(t87(1) of the kd@q l Re terwis COO (excW Mock lung benefit lltit or prlvabe fpaMatkoy ► The wpamvalion may ba+e to uIs a aopy at thin Am to satl4sta4 reporlinp requiroirwit1. Oaa No. I96-04r A Portle2412uy14tWor year, or but Mr beginning 9101 ,261 ;an wnWlrkg 8/31 ZU13 9 Chick fr eppauble: C amvleysrf4lrleaweon raeebw Addrm chrna VOICES FOR CHILDREN, INC. 74- 2970407 Nam.minps 115 NORTH MAIN STREET TsNptan,number 1 owl-iu,, BRYAN, Tx 77603 979- 822 -9700 rwrnirabd Aminmd (arum G Gnma tweipls Appfivticr, pweip r Nama W address b winppil Office: n(V 10 INN a Vou, Mwm pr aCablwl v4 NO SAME AS C ABOVE rile) Are all iniaew wNdia7 r. Ns It *No.' oftich a Wt. (sw nssuaions) I Tax- eramplatatus SOI(CX3) I I 5M1(4) nselim) 49(7(a)(I)or 571 J 1Wls4se: • WWW . VFCBRAZOS .ORG Ni Group e rvion number � K rmnolojw. taw. JACmPq11bQn I Ttea I I Aswlaion I I helm• l.'virNFrmudon: 2000 1 Msun at Ype ao a% PfdiY4:Ea;:la SuTmam 'e 1 ffirlefly &scribe the organization's mission w most significant activities: $MS A_M AOV9r$TZ_ZQR_W5&P A[3p - S�OPrz OR_T�6F_SAILOQ � C R_T_APPOI_NTEDZSPFtCcTAle Y T_E Q OmL x AZOS TEXAS__ _ _________ -- - -- — -- — - -- Lb-- -- - - -- 2 Check Ibis box ► 1f the orgerosation discontinued its operations or dispoW of more than 25% of its net assets. 2 Number of voting members of the governing body (Part Vi, line la) ................. 14 4 Number of independent voting members of the governing body Dad Vi, line lb) ..................... . 5 Total number of individuals employed In calendar year 2012 (Pert V, line 2a) ........... . ... . .... . .. 10 6 Total number of volunteers (estimate if necessary)...... 7 a Total unrelated business revenua from Part VIII, column (0), line 12........ • ..... . .. . . . . . ............ 7a 0. Is Net unrautsd business laxabte Income from Form 990 -T. Moe 34 ...... . . . . . . . . ....................... 711; -.01 4 Contributions and grants (Part VIII, rkte lh) ...................... .. .... . 9 Program s4rvice revenue (Part VIII, line 2g)............ 10 Investment Income D'art VIII, column (A), lines 3, 4, and 7d) .... _... .............. 11 Other revenue (Part Van, column (A), lines 5, 6d, ilk, 9c, 10c, and Ile) ................ 12 Total rovenue - add limes 8 through 11 (must equal Pmt VIN, column (A), line 12)... , .. PriorYur cumMYour 414 Ol 4 1 265. 33333333 75 531. 37.490. 489, 831. 591,813 1! Grants and similar armunts paid (Part IX, column (A), linos 1.3) ...................... 14 6enentls paid four top members (Part IX, column (A), iina 4) ...................... ... 15 iatarles, other compsnaalion, amp oyes benefits dart IX, toluml (A), Iip es 5 1� ...... 168 Prole tslonal b,ndraising fees (Part IX, coumn (A), line I le) .......................... b total fundfaising expenses (Part IX. column (0), line 25) • 17 Other expanses (Part IX, column (A), limn 11la -11d, l if -244) . . ........... ....... ... 14 Total axpwn ss. Add tones 13.17 Grunt equal Part IX, column (A), one 25), . _.. ... . . . .. 19 Revenue less expenses. Subtract line 18 from Inc 12 .... . .... ...................... 374, 083. 111,104, a ilia: l�cil' alai. Pf .. '1 t ItN:i (1 r !i 3.',ii i1 128 593. lip, 09. 502 676. 522,813. -12 64 5 . 69 030. 20 Total assets (Part X, line 16) .. ... ............'....'............. ..,,,.,., 21 Total liablllles (Part X, fine 26) ......................... ........................ 22 Nei assets or h-M balances. Subtract Ina 21 from link 20 ............... • . , ... . , ... 0 inni 4fraar414Y1af End of Year 4 T. 16 . 342 826. 411 856. iut i nature Block comNete CIO xon .•Ja.w mi aw.I ftrelun, IMCIWIna wcmpwvi.916dp I.A lhrnnep indlo el MrlOmr paevAedpa elN biul.lanw. ewl.a,area camDbh. do pretflr Than olliwr s bR nforn,laen Of MwJ ri ns, tsar • M do Sign Here Paid DURNOOO TWO Preparer I Firm's name else Only raMe.adrw. 1 IRS dlsi this rata Pap4tworkRsdud! Utt name Y n";4[ ,s r"eaa;M% F1 Jr A I . /. I awn 1 10 CUM SUITE 201 Frm'a Ell' ' 74• 7802 -4456 ......_ .. .. ..... .... P'nms „o. (979 parer shown above? (see instructicna). . . see the separate Instructions, rCf1IML t1bM2 Vol. 199 Pg. //� No Fofm M (2012) VOICES FOR CAILDRrN INC.. 74- 2970407 PA 2 ri eme o rogrant ce Accomplishments Check if Schedule O romans a response to any question In this Part III........ n I Briefly descnbe tlhe ofgarozation's mission: SERVES AS �W ADVQCATE FOR USED NFiGLECTED CHILDREN ONDER f`OyAT JURISDICTIONy__-- THROUGH THE DEVEL�PDIBNT�_GROWTH�_AND SOPP{)RT_0_F A LOCAL CODRTT APPOINTEQ SPECIAL ADVOCATES PROGRAM IN BRA2QS COUNTY, TE%AS---------------------------------- 2 Did the organization undertake any significant program services during the year which were not listed an the prior Form990 or 990• EZ? ................................... ............................... , ........... I ....... O Yn ® No If 'Yes; deSerbe tress new services on Schedule 0. 3 Did the orgsnizaliOn cease Conducting, of make Significant changes in how it conducts, any program services ?.... , Yes No If 'Yes,' describe these charges on Scheme O. a DesrbiDe tro errgganlzation's pp�f0gr0m service accorrhplirhments for each of its Ulnae largest program services, as measurad by erppnscs. Section 501(C)(3) and 501(cM organizations and section 4947(a)(1) trusts are regtared to report the amounl of grants and aihocatioft to otters, the total expenses, and revenue, It any, for each program Service reported. as (Code' 449,309. Iactudint grants of $ ) (F2avanue $ THE _COURT APPOINTED SPECIAL_ ADVOCATES PROGRAM FOCUS D_ON ENSURIMG TAAT__A_LL CHILDREN __ UNDER COURT_JURISDICTI0 —N RECEIVE ALL ENTITLED SERVIW V M IN THE STATES ----------------------------------------------------------------- 4tr (Cod.: ) (E.penses $ including ge" of ------------------------------ ----------------------------------- ac (Code: ) (Espmees $ Including grants of $ )(Revenue $ ) b d Other program services. (Desrribe in Schedule 0.) Vol.-199 Pg. /A 3 I Is the organzaton doWbed in section 501(c)(3) or 4947(x)(1) (other than a private foundation)? !f'Yes, , compile t X Schedule A......... . . 2 Is the organizat on required to complete Schedule 8, Schedule of Confrilulors (see instructions)? .......... ........ 2 X 3 Did the Organization engage in direct or Indirect pCitloal campaign activit is on behalf of or In opposition to candidates for public office? It 'Yes,' complete Schedule C, Part f .... ...................... 3 X 4 Section 501(cX9! Orpanizellons Dld the orggenl ;atlon engage In lobbying activities, or have a section 501(h) election In effect during 0 ax year? It Yes,' complete Schedule , Part it . .................. . 5 Is the organization a section 50t(c)(4), 50)(c)(5), or 501(c)(6) organization that receives membership dues, assessments, a smiler amounts as defined n RRevenue PPrrocedure 91 19? l!' yes, ' complete Schedule C, Parr if . , ..... 5 X 6 Did Ne Of ganizatIOn maintain any donor advised hinds or any similar funds ar accounts for Which donors have the eight to provide, advi0e an the distribution or investment of amounts on such funds or accounts? Ir'Yes,' corrrpleie Schedule D, Par( f, ................................... ............................... ... ......... ...... ................ 6 X 7 Did the orgarumbon receive at hold a conservation easement, Including easements to preserve open space, the environment, historic land areas at historic stuaaaeS? If'Yes,' complef a Schedule p, Parf It .... . . . . . . . . . ............. 7 X 6 Old the organization maintain collectlons of works of art, historical treasures, or other simlisr assets? It'Yes,' corrpktsSchedule 0, Part (If .................................................... ............................... 8 X 8 Did the organization report an amount to Part X, line Z1, for escrow fir custodial account liability; Serve as a custodian for amounts not listed In Part X' or provide credit counseling, debt management credit repair, Of debt negotiation servras? Il'Yes,' eompkto Schedule D. Par! IV ......... . . . . . ............................. . .......... ......... . 8 X 10 Did the Organization. directly or through a related argartitabon, hold assets in terrgwrarely raseicled entloWments, permanent endowments, or quur-endcarnenta? u'YrR'compkte Schedule D. Part V . , , , 10 X 11 It the vegenizeaon's answer to any of he following questions is'Yes ,fain complete Schedule D, Parts VI, VII, VII! IX, or X as applicable. ilia 44 it s k!:;;r . to i nF, ; !i3 r ti to ; Eitii a Did the organization report an amount for lend, buildings and equipment in Part X, tine 10? fir -yes,' codtialm Srhadule D, Parl V1 ............................. _ ..................................,.... ............................... Ila X b Did the organization report an amotad for Imroattrwrits — other securities its Part X, line 12 that Is 5% or more of its total assets reported in Part X, line 16? A'Yes,' corrpoete Schedule 0, P0111,411 ................ . ...................... . . . . 11 IF X c Old the a(ganization report an amount for itvestmerds — program related In Part X, line 13 that is 5% or mare Of its loel assets reported to Part X. line Ifi? if'Yes,' complete Schedule D, Part VIR ........... ............................... 11 Is X d Did the or an z ion report an amount far other assets In Pert X, line 15 that Is 5% Or more of its total assets reported n Pert X, line 16? it ' Yes.' complete Schedule D, Pori IX ....... . ....... _ .......... ............................... Il d X a Did tie organization report srn amount for other liabilities in Part X, litre 25? If 'Yea,' c'amplele Schedule D, Par? X....... 11 • X I Did the orgtrization's separate or consolidated financial statements for the tax w include a footnote that addresses the organization's liability for uncertain tax positions under FIN 48 MC 740)? i�Yos,' comicare Schedule D, Part X. X 12a Did the orge nization obtson separate, independent audited Financial statements for the tax year? if 'Yes,' complete Schedule 0, Parts X{ and Xt f .... ............................... ................ ............................... 120 X b Wes the organization included h consolidated, independent audited financial steterrlents for the tax year? A'Yes,' and of the organization answered ?Yo'to 1Nm 121, thin complefing Schedule D. Parts XI and Xff is Optional . ........ .. .. . . . . 12b X 13 Is the organization a school described its sedan 170(b)(I)(A)(ir)? If'Yes,'eornpllfe Sehadvla E .......... „ , ., ,. , 13 X 14 a Did the organlzation maintain an office, employeas, or agents Outside 01 The United States? ... , .... . . . . . . . . ........ ... 14a X le Did the Organization have aggregate revenues or expenses of more than f 10,000 from g entmaWng, fundrairinngg,� business investment, and program service activities outside the United States, or Aggregate foreign investments valued at 5100,1700 Or more? If 'Yes,' complete Schedule F. Parts I onto lY ....... ............ ....................... . . X 15 Did the organization repot ton Part IX, column (A), line 3, more then 55,0D0 of grards or assistance to any organization or entity located outside Ina Lotted States? if'Yes,' compfefe Schedule F. Parts if 4nd IV ................... . .. „ , , . , 15 X 10 Oid We Organization report on Part IX. column (A), tine 3, more then SS,000 of eggrp ale grants or assistance to individuals located outside the United States? A/'1r'ea,' cCrnplefe Schedule F, Potts Itf eruct 1V. _ ... , , „ , , , , )8 X 17 old the or izatlan report a total of more than $15,000 of expensos for professional hadreising services on Part IX, column f , , lines 6 and I le? I /'Yes,' caniplefe Schedule 0, part; (a se Msfruccions} ........ . . ..................... . . 17 X It Did the Organization report more than $15,000 total of fundraising event gross Income and Comer oubons on Part VIII, lines Ic and 8e? !! Yes,' Complete Schedule G, Part IL ........... 19 Did the organization report more than $15,000 of gross income from gaming activities on Part VIII, line 9e,? ff'Yea,' complefe Schedule G. Part ill..... ..... ... .............. ... ..... ... ......... ........... .. ... ..... ........ 2f) a Did the Organization operate or» or more hospital lacitaies? If'Yes,' aOMI Schedule N ....... . . . . . . ............. 19 X 2D X to ff'Yea' to line 20a, old the organization starch a copy of its audlted lnancisl atakrnente to Utis return? .......... . . . .... 2A p 8M naaaehalt 11113112 Vol.199 Fig. Form 890 2012) VOICES FOR CHILDREN INC. 74- 2470407 Pq eel [� . c Check ist o eguirod c edaies" (continued) 21 Did the organization report more than $5,aD0 of grants and olher assistance to 9oveirnments and organizations in the United Slates on Part IX, column (A), line 1? 1 /'Yes,' complete Schedule I, Parts f and If ........... . ................ 21 X 22 Did the orgarzation (sport more than $5.000 of grants and other assistance to individuals in the united States on Part IX, column (A), line 2? I/'Yes,' compfefe Schedule 1, Parts I and III .. . ............................. . . . . . ..... . ...... 22 X 23 Did the organization answer'YoV to Part VII, Section A, fine 3, 4, or 5 about compensation of the organization's current and loaner officers, directors, trustees. key employees, and highest compensated employees? 11'Yes,' complete ScheduleJ ............... ..........................,................ ............................... ..... y 24a Did the organization have a tax-exempt bond Issue with an outstanding principal amount of more than $100,000 as of the Iasi dig of the year, and that was issued after December 31, 2002? It'Yas,'answar tints 2/D lhrouph 24d and comP/e!e Schedule K.if'M, go to line 25 ......................................... ............................... 24a X b Did the agi nlzefien invest any proceeds of tax- exempt bonds beyond a temporary period exception? ...... ........... 24b c Did the organization maintain an escrow account other than a refunding escrow at any time during the year to defense any tax.exempt bonds ? ................... ... ............................... ... 24c .... ... ........ ................ dad IM organization act as anon behalf of issuer for bonds outstanding at any Ems during the year ? ..... . ..... ... . .. 24d 25a Seaton 601(cX3) and 501(cX4)ajsnRat9hs. Did the organization engage in an excess benefit transaction with a disqualified person auring the year? If'Yes,'complete Schedule L, Part I ........... . ... . . ....... ................. 25a X b Is me organization aware that a engaged In an excess benefit transaction with a diseuatilmd person Ina prior year, and that the transaction has not been reported an any of the organization's prior Forms 690 or 990•Fl? Of'Yes,' complain ScheduleL, Part t ................ ............................... . . . ......... . .. ............................... 25b X 26 Was a loan to or by a currerd or former officer, director, trustee, key emplo se, highest compensated am Mat. or disqualified poison outstanding as of the and of the organization's tax year, If 'Yea,' compleb Schedule i, Pad it ...... 25 X Z7 Did the organization provide •?qraft or other asshtance to an officer, director, trustee, keyy employee, Substantial contributor or smployee thersot, s grant selection committee member, alas 35% contr olled entity a family member of any of mess persons? if 'Yes,' complete Schedule L, Part M ....................... . . ..................... . . .... 27 X 25 Was the organlzatlori A 11y to a business transaction wilt one of tv following parties (see Schedule L, Part IV tl"�C instructions for applicable 111 Ag thresholds, Conditions, and exceptions); lo "I'll a A current or former officer, director, trustee, or key employee? If 'Yea,' complete Schedule t, Part M., . 26a b A family member of is cunerd a former officer, director, INstes, a kay employee? 11 'Yes,' compese SchodufaL. Part IV............... ........ .. ..................... . .... . ................. ....... . c An entity of efiich a current or former officer, director, trustee, or key employee (or a lot hLyy member Ihareo0 was an officer, director, trustee, a direct or W ract owrse? 11 Yes,' Complete Schedule L, Pad IV ...... .. . .. . . . ........:..... 28 Did the organization receive more then $25,OOD In norncash contributions? If 'Yes,' poms*ls Schedule M ...... ..... 30 Did the Organization receive cordribubens of art, historical treasures, or other simia, moats, or qualified conservation contributions? If 'Yes,' con"te Schedule M .... ............................... ............... . ................. 31 Did the organization liquidate, terminate; or dissolve and cease operations? If Yea,' compdsln Schedule M, Part I........ 32 Did the orpanixallon sell, exchange, dispose of, or Iramfer man than 25% of Its MI assek? If 'Yes,' complete Schedule N. Part If ..................................... ............................... .....: 33 Did th e ar enizafion own )OD% of an entity disregarded as separate from the organization under Regulators sections 391.7701.2 and 301.7701.3? It 'Yes,' complete Schedule R, Part 1 ........... . ................. . . .. . . . . .............. 34 Was the organisation related to any tax-exempt or taxable entity? d Yes,' complete Schedule R, Parts It, III, IV, andV, line I ............. ............................... ........ ....... ........ ................ . 35 a Did the organization have a controlled entity within the meaning of section 512(b)(11) ?..... ..... .... Is It'Yes' to line 35a, did the organization receive any payment from or erhgapq in any transaction with a controlled entity within the meaning of section 512(b)(13)? II' es,'complefe Scheddit a R, Part V. one 2 ........... . . . ........... 35 Section S01OPargedaatona Did the organization make any transfers to an exempt non-charitable related organization? I'Yes,' compleb Schedure , Part V. fine 2 ............................. ........................ .. 37 Did the organization conduct more than 5% of ills activities through an entity that is not a related organization and thel fs treated as a partnership for federal income lax purposes? If'Yes,' comfeste Schad4le R, Part V1 ............. . . . ....... 35 Did me or anizatlon complete Schedule O and provide explanations In Schedule 01or Part V1, lines 11 b and 19? Nate. All Fgorm 990 hlen are re Vinod to complete Schedule 0 ... . . ..... ......................... . ................ 264 X 29 30 X 31 X 32 X 33 X 34 X 35s - 351a 36 X 37 X 38 X IAA Forth 8s0 (2011, rEEMIa{L Milli Vol.-199 Pg, //f Form 660 Check if Schedule 0 contains a response to any question In this Part V ........ ......... 1 a Enter the number reported in Sox 3 of Form 10%. Enter •0• it rot applicable.... .... . ... . . . b Enter the number of Forms w -2G included in line la. Enter •0• if nol applicable .......... , . c Did the arganizaton comply with backup withholding rules for i mporlable payments to vendors and raportahts gaming (gam bl Ing winnings to prize winners.. . . ............ . .... .. ............................ . . ...... . . . . . .......... . 2a Enter the number of employees reported on Form W3, Transmittal of Wage and Tag. Slale- monts, filed for the calendar year ending with or within the year covered by this return ...... i 2a j b If al toast one is reported on line 2a, did" organization fife all required federal employment tax relums7 ........... :.. Nosf, If the cum of lines 7a and 2a is greeter Than 2550, you maybe required to e•Nit. (bee instructional) E a Did the organization have unrelated business gross Income of $I,gOD or moan durirhq the year? ........... . . . . . . ...... Is If 'Yea' has it tied a Form 990 -T for this year? 1( 7hb,' provide an sxplaanafion in SCaedLO 0 . . ......................... 4 a At any time during the calendar year, rid the organization have an interest in, or a signature or other authority over. a financial account in a foreign country (such as a bank account, securities socounl, or other Ifnanciel account).......... !a X In if 'Yee,' enter tie name of the foreign country: w See instructions for filing requirements for Form TD F 90-22. 1, Report of Foreign Bank and Financial Accounts, S a Was the organization a party to a prohibited lax she tar transaction at any time during the tax year ? .... . ............... i i : ::' i( /tj r ,;.:. Sa t•: ) ni` rt...r.h ;)): r i�.''ri X Is Did any taxable party notify the organization that It was or Is a party to a prohiblted lax Sheller transaction? ............. Sb e It'Yes.'to Vile Sa or Sb, did the organization file Form 9686.7? . ............................... ..................... so 6a X 6 a Does the organization have annual gross receipts that are nonTWly greater then $11N.000, and did the organization solicit any contributions that wan not lax deductible as charitable contnbufhons7 ........... i ................... I.. b If 'Yes,' did the oroanizalion Include with every solicitation an express setamant thlll such contributions or gltls were nottax deductible9 ............................................................... ............................... 6b 7 organitaton6 thatmey receive deductible rxnf}tbutions under aectlon 170(ic , - a Did the organization receive a payment is excess of S73 made party as a conlributipr and party for goods and services provided to the payot ................ ............................... . . . . . . . . . ... ........ it 'a3 4j `h - :i+ 70 i tri! (�if %i ill dn1? itili!: X b {f'Yes; did the organization notify, the donor of the value of the goods or services pfovided? .. . .. . .. .................. 7b C Did the aooantzelion set, exchange, or otherwise dispose of tangible personal propely for which It was required to file Form9262? .............................................. ............................... 7o X d Il'Yes,' indicate the number of Forms 8282 filed during the yser ............... . . . . . . . . . . 74 711 3 (1 (1 'h ;;ln, a Did the organizatfon receive any funds, dirscty or Indirwily, to pay premiums on a personal baMfR eohkreet ?........... 70 I Did the organization; during the year, pay premiums, directly or Ind racily, on a personal benefit conlraet? ............... 11 q If the organization received a contribution of qualified intellectual properly, did The ofganization file Farm 8899 asraquired?...._ ....................................... ............................... ...................... 7r. 7 A In If the Organization received a Coraribubon of cars, boats, airplanes, or other vehicles, did the organization file a Form1096.C? .................. ............ ................... ..... 0 Sponsoring organlaatlons maintaining donor advised funds and asell Will altpooltlrig oegantrA1:Icl Did . the sulgorang organization, or a donor advised lurid maintained by a sponsoring orgsnfzation, -have excess business holdings at any him* during the year? ........ . ...... ............................... . ... . ... .............. 0 Sponsoring ergrhlsatlons mabstainbrg donor advised funds. a Did the organization make any iaxabha distributions under section 4966? ......... ............................... . .. b Did the organization make a dlsiributlon to a donor, donor advisor, or related persona .... . . . . . . . .. ........ ....... .. 10 Seddon st1(oXl) ofgahhatatA Enter: a Initiation fees and capital contributions included on Part VIII, line 12 ............ . . . . . . . . . . . I loo Is Gross receipts, included on Form 990, Part Vlll, line 12, lot public use of club facilities..., .. I Ma 11 Saddon SM(cXI2) a Wn(xatlons. Enler. a Dross Income from members or shareholders........ ............................... ... It Gross Income from other soumee (Do not net amounts due or paid to other sources against amounts due or received from Them- ) .............. ... . . . . . . . ...... .......... 11 b 12a Section 4647(&)(1) non exempt cfiedtabb tfusts. Is the organization filing Form 99q in Ilau of Form 3D417 .. ........... b If •Yes,' enter the amount of lax - exempt Interest received or Soared during the yea(_ ...... 112 fill 13 Section 501(c)(21) quallfli d r emprolN heaft insurance Issuers. a le the OrganizstW licensed to issue qua ll0ed health plans In more than one stab? ...... . .. . .. . ................... . Nate. Sit the instructions for additional information the organization must report on Schedule O. It Enter the amount of reserves the organization is to uirad to maintain by the stales In which The organization is licensed to issue quall led health plans . ...................... . . 19b e Enter the amount of rosaries on hand .......... ............................... ... 111e Us Did the organizaton receive any payments for indoor fanning services during the tan year? ........... ................ I if Yes.' hes I find a Form 720 to report these payments? 11'W' provide an explanation ran Schedule 0 ................ IAA seexohhat, 0~2 Vol. 199 Fig. //!F Form 990 (2012) VOICES FOR CHILDREN, INC. 74-2970407 Page6 or yule 0. See instructions. it Schedule O contains a response to response fo Imes 2 through 7b below. and for _ the circumstances, processes, or changes in in in this Part VI ..... ... ...... - - -- ----- ......... . I a Enter the number of voting members of the governing body at the and of the tax year....... ri If there are material differences in voting rights among members of the veining body, of if the governing body delegated broad authori to in executive committee or wilier committee, explain In Schedule 0. Is Enter the number of voting members included in line la, above, who are Independept 2 Did any officer, director, trustee, or fray employes have a family relationship or a business relationship with any Aer officer, director, trustee a key employee ? .... . . . ............................ ........................... :... ..... 3 Did the organization delegate control over management duties Customarily performed by or under the direct supervision of offrcors. directors or trusleea, or key employees to a management company or other person? ..................... . . 4 Did the Organization make any significant changes to its governing documents since the prior Foml 990 was flied ? ...... . . . . ... . . . ..... . .................... ............................... ... 5 Did the organization become aware during the year of a significant diversion of the Organization's assets? ............... 0 Did the organization have members or stockholders? .. . ........ . ..... . . . . . ....... . 7• Did the organization have members, stockholders, or other persons who had Ore power to elect or appoint are or more members of the governing body? ............................... ............................... b Are any governance decislons of the organization reserved to (or SubjSCt to epprOvgl by) members, stockholders, or other persons other Bran the governing body? ........ . . ..... . . . ............ . . ............... ....... 6 Did the aganlzethon Conlemporarheoasly document the meetings held or written actions undertakan during the year by the following: aThe governing body? ..................... .............................. .......................................... b Each commili" with authority te act an behalf of the governing body? .. . ...... . ..... ............................... Is there any officer director or trustee, or by I" oyes listed in Part VII, Section A, who Commit be reached al the organiealion's mailing address? It "Yea,' provWe a Frames army addresses in Schedule 0. . . ..... . .. . . . . . . . ........... 10 a Did the organization have local chapters, branches, or Will Shia? . . ....... . . . . ...................... „ , , ... , .... 10 b II'yet' did be argnnifatien Dare mitten petition; ShhO i rawdurn pONraln4 the aGNlt u of ssch ehastrs, ethitsk ad bruchg to eeauts {Mir optratroes are Consisted with the orgenbaBen'a nemot purposes? ..... . .. . . . . . .... . ..... . .... . . . . . . . ................ . ........ . . . 10 11 a Hat the organIntion provided a co nplo* copfrof this Form Wil ell neembvir al its governing body before Idinfi the lorm ? ...................... Ti b Describe In Schedule 0 the process, it any, used by the organization to review this Form 990. SEE SCHEDULE 0 1 tj 12• Did the organization have a written conflict of interest policy? h 'Alo,'go to line 17 .... ........................ 12 I officers, directors or trustees, and key employees required to disclose annually sdereali that could give loser toConflicts? ........ ........................................................... ............................... 12 c Did the arganization regularly and c rliisl y�QlQ ffE ar�d enforce compliance with the policy? if 'Yes,' desenoe in Scbedure D how this is done.. :... �uEL' . SGEiEULILE . V ......................... . . . ... ......... I ............... 12 13 Did the organization have a written whistiebrower policyl .......... ...... . . . . . .......... .......... . ............... 13 14 Did the organization have a written document retention and destruction policy ? .. . . .......................... . .. . . .. . . 14 15 Did the process for detemtinhng compensation of the following person Include a review and approver by independent yi persons, comparability data, and contemporaneous substentration of the defiberaliop and deelsion? tc a The organization's CEO, Executive Director, or lop management official . SEE. SCHEDULE. .0 ...................... 18 Is Other officers of key employees of the organization ............................. . . .................... 15 Il'Yes'to line 15a or 15b, describe the process in Schedule O. (See irritrudions,) 16 a Did the organization invest in, contribute assets ht, or participate In a Joint venture qr similar arrangement with a jstr tax.abte en ily dorino the year? ............. ............................... .......................... .......... le If'Yes; did tM organization follow a written polity or procedure requiring the organization to evaluate Its participation in joint venture arrangements under applicable federal tax law, and taken slops to safeguard the a.n ordanizatiods examol status with respect to such sranoements? ......... .............. ; , ................... 18 1;4 X No 17 List the states with which a copy of INS Form 990 is required 10 be filed a _ND_N_E_ _ 19 Section 61D4 requires an organization to make its Forms 1023 lot 11724 if applicable), 990 and 990.7 (SOl(c)(3)s only) available for public inspection. Indicate how you make these available. Check all that apply. Own wabsBe 11 Another's webmte ® Upon request Q Other (explain in Schedule 0) 19 Descnben SchadubOwAhetha(rud if w. the srgenitation makn its poning documents, eonflkl ct Wrest policy, and financial stalwalls avadableto the public duri re; the tatyear. SEE SCHEDULE 0 28 State the name, physical address, and telephone number of the person who possesses the books and records of Ole organization. 'LIANA L0916Y LI1 NORTH NAI& BRYIW -Z4 -- 77803- 9700_ BAA TEEMldai camera Form 900 (2012) Vol.-199 Fig. 9" o cone ins a response to any goeslion in this Pert V Ii .... .... ............................... .......... 1 A Complete his table for all persons required to ba Ileted, Report compensation for the calendaryeae ending with or within the organization's tax year. • List all N ovitizatic's cuQpFit Ifitere, hectors trustees whether individuals or oiganzzatlons), regardless of amount of compensation. n or '9. m columns (u), (t), and (F) If no chmpensalign was paid. • List all of the organization's current key employees, if any. See lnslruCHDris for deflpitlon of'key employee,' • List Ula Organization's five epment highest compensated amployeas (other Phan an Wicel, director, trustee, or key employe*) who received reportable cornpenselion (Box 5 of Form W-2 andror Box 7 of Form 1099 -MISC) of more than $100,1100 from are organization and any related orgeNtelions. • List all of the organization's former officers, key emproyytiet and highest compensated timplayees who received more than $I DD,000 of reportable compensation from the orgenlzetion end any Felatedoeganizatlons. • List all of the organization's to sea din eWis at huet sa that raceivedl In the capacity as a former director or trustee of Ike organization, more than $10,000 of raporlable compensalion from the orgenezabon and any relole6 organisations. List persons In the foliowin4 order: indwiduel trustees or directors; institutional trustees; Officers; key employees; hiphesl compensated employees; and fcrmar $won persons. ® Check this box If neither the organization nor any related organizatwo compensated any current oBiter, director, or trustee. aAA ree4am7_ raim2 Form the (2012) Vol. 199 Pg. CC) (A) (B) ►midon (b rot dock men IFen �) M (p'y Name and Tide Average .r+am• rLfa pprrfen a tev an Oskar aM a NremerAvelae) Ire orlkie gparbtM Saiumd burn er veek8er G Fldnstli*n fpm lee s�nirat caw o, lrm nianE atlutx»f Mwd al aver aumperaeaon tiny hours rb nYied a 'R] (Wi11a97 -MllCt (W 7nMIr,j from ore geanintim eeroa EEE +$8� ^rwwaone 41409d D)_ BECKY FITITT 0 ________ DIRECTOR _ _ X 0.1 0. 0. M DANIEL HERNAND$2 _ _ _ _ _ 0 DIRECTOR -------------- IRECTOR _ _ 0 X 0 0. 0. JEFFREY WAGUESPACI( _ 0 _M _ _ DI R _ _ 0 X 0. 0, 0. - JON BERGERON _ _ _ _ - _ 0 _ _ EX -OFF IO 0 X 0. 0. (5) ALICE BLUE- MCLENDON --- 0 ---- ---^-- ---- - -- DIRECTOR - - -- 0 X 0. 0. D. (6_ GARY BARN> TT 0 _ _ _ _ DIRECTOR - ------------- IRECTOR - - 0 X 0 0. 0. _ d_) NARY BARRINGER _ _ _ _ _ _ _D - VICE PRESIDENT 0 X X 0. 0. 0. WRIGHT__ ___ -- _ 0 _ _(h_ERNIE PAST PRESIDENT 0 X X 0. 0. 0. (9) SUE STECHER _ _ _ 0 _ _ _ _ _ _ EX-OFFICIO _ 0 X 0.1 0. 0. {10) J. GARLAND WATSON - ---- -- -- ----- - - - - -- 0 ---- DIRE 70R X 0. 0. 0. (11) MQ(UMAX DIXON _ _ _ 0 _ I SECRETARY 0 X X D. 0. 0. (1?)_ JACCQUE FLAGC ----------- 0 - 1 PRESICENT 0 X X 0. 0. 0. (13)_ ANDY _WINN---- ____ 2NO VP 0 X X 1 0. 0. 0. (14) M14 $MITR ----------- 0 _ DIRECTOR 0 X 0. 0.1 0. aAA ree4am7_ raim2 Form the (2012) Vol. 199 Pg. Pong"(2012) VOICES FOR CHILDREN. TNr. 14- 2970407 Pao& a Section A. 0 Itsts D rectors, Trustees, Key Employees, and Highest Compensaited Em o tea core Companiaboo (A) A .lip. Pavievn Wo ro ihck ition hire area (D} Name and tle hors 0o1, Yhlerf Pef%a's twlh� aocsr ed i eiNAUNuuev) ReparGea Eormnsdw tram R.o OdeW wr ".Nt hem £airta:ed rmwnt of W of Gi _ Oar any hWi low 1sc) tW7n0498tISLJ "Imd 211 ipar) 11Y711 009 -VISC7 comb the trop lM p9Ytioo br ta&ad eIM [dared atria IXtaalraleni WM .iOi�nd5 0) BRIAN LEDYARD_______ __ -- TREASURER _p o x I x I I 0. 0. a. (16) CLETUS "COWBOY" DAVIS --- -- 0 --- ^-------------------- EX- OFFICIQ - 0 X 0. 0. 0. (17) MARK TROY - -- 0 DIRECTOR ------- --- - - - --- - 0 X 0. 0. 0. (11) BRAC JONES ---- ----- ----- ------ 0 - - - - -- DIRECTOR --- 0 X 0.1 0. 0. (19) LIANA LOWEY ---- ------- 40 --------- - - -- -- EXECUTIVE E - -- b I X 55,000. 0. 0. fxgl �) - -- ----------------- - ----- --- Cr-0 (24) t� 1bstub- ww( ................................ ............................... 55,000. c Total from owtinuadon sheetato PartVll, Section A ......... .............. 0 d TOW (add linnlb and 1c) ................... .........................._.► 55,000:1 0. 0, 2 Total Aurllbef of indrviduata (including but not limited to those listed above) who received more than $100.000 of renatable, compensation from the oroanization 3 Did the organization list any 116mor officer, director or trustee, key employee, or hlgpest compensated employee on line la. 7f 'YeS,' complete Schedule J tar such ktilmdual ................ ............................... . 4 For any individual titled on line to, is Inc sum at reportable compensation and otha( mmpensalion from the organization and related organizations greater than $150,000? It 'Yes' caft"ie Schadufe J far suchlndfvitlual..._ .................:...:...... ............. ................... ............................... g Did any parson listed an lima 1s receive or accrue compensation from any unrelated organization or ediYdual for Services rendered to the ono aniration? it 'Yes,* complete Schedule J fry such person ....................... . .. more vornpansaconvoin me or anizaeon. rt ort Gam ansavon epr me caitnaer ear enaing Wlm a wmlrn Ine or mzan6n's ta% er. Name and bussiiness address 0escriptian8af services Companiaboo 2 Total number of independent contractors (including but not limrte(l to those Sated $hove) who rocetved more than $100,000 in compensation from the organization a 0 uFi(islg rt,(i �i= (is ? 0AA r 01011 01WIa Form M (2012) Vol. 199 Pg. 2-99 Fwm"0(2612) VOICES FOR CHILDREN INC. 74- 2970407 P op 8 M . nT of Revenue ..._......._... - Cheek if Schedule O contains a response to any question in this Part VIII ..... ............................... . ..... ...... •t ••S • ii ! 'R,. ii'sitli:i • °3!ul C i7 N till ! iz ae„r•�i:SS � S'it eti :StL,if•,IiCi :.•' � lltl)t,<iii;t ;i? `t jtlii •t ?:: 'i1 :1 .. R4 :: S 1tt:i %Ll.ffi. t` ii• ' ' i? % ?Sfti i i (x, sa; ts.tts,s:? L. , istll:iil g;li;3iit 1 a Federated campaigns ......... Membership dues..,...... b P d Fundraiain events.... ..... g d Related organizations.... -.... e goVtrrrllall grenls (Canelhutldlr).. • , f All other tostniguim, olhS, Qranil, al� similar amwats net ins did at tare.. lu NonmshoontritsuMns Included in Inn fa•lt h Twat Add lines ta•lt.. r�i �? : i 54i1t: :::.i,3 ;;a;;l; :3 Y:: 1 e L�SUt as }t;jj ii% %iS � �j •iii •�,1� Zl�3i =`:L! i i J t „ <i,G; ?,i t :i::3:x:.i•? :r i Total revenue Related at exempt Nntlion revenue Unrelated buitness rovenue Reveenue excluded from tax under sections 512, 513, or 514 3 tl.• i. ?i:':.` • ! f .. i.: iii! �i s3 �� jidl44tlili ^ti; :f( !2233331 %S '1t•it , i > Sii.t. ?its ?.Jl :S:'n•i t• :1. i !t 7yl:L'•it t 1 tii i t •JS` � n !+i i !i t 3s , �:.1 ( t r '' �i�? 4 ` ii' :t ts i h• :t Li. t• i a t i,i h t% i € iii i! i 3t ,l�.t t• ;I1Y. t t t`r 1 !;'" ?iii• ?L� 'ii i:i 19 °•. S•'< llC.3GtfF..i3.i j ! L3C'rG•.i1:'y'St L t s 1•i•6.ti.•lt� i s t 3 . • 1 �l•Fti ]3 ti ` • iY ^.r i t .t I G"Il$'t)• l •:'::i:tiii it ti• i t� t '' 'sttii a t Y t. { °fit ti�i;:L�: %t : iii!} 3'...3.81: •• r SiE(=�l =,S «lit t tt 4 ".' L tiS ii'; i's�• a �ltiiii” d . r•i { SSt�SliiliG ji k S j ttSCi•J i:1t 3 . 111 .5.. >. <j.t• > S�Ittjf• j " t$ 3 • ?li. >� S.! itf ?S • • , liS'•'•: > "i S %ie� +�i.JilL3.1: =•• ??:tiI i !s ti•:'it ; Ss: tfuuts`. s.i %i as g3flt'urn.• ai3: N >ii %l% a St: 3<YSY €L; F`t lu.t i (i f 3= 3a:�E +� ^l;•: Rtt::t: 1 ! i`' A3 "'F' t t��i ?li�il nisi it, t{l }3 t'•••'•: t+t"3 r. iiti 171st S�'Sit:tis 3 [T iLii? f 1' n`' t Gii3.'li •itti!': 1b 1 t 1 d is 17 1 f 2a ___ __'..,�� araareeede its =S:a %iii:. l.i ?lii:?ii:.ii3 ?3t at {�:['?:.. ;; +its ij::i•- ;31ii'E:! W ______ __ b _ _ _ ---- -- d----- --- f All other program service revenua .. . p Total Add Imes 2a -2f. r t aTS:: ; is ii "i : Stt ^ii ,i iii S?t.. 'air itf 3 Investment income (Including dividends, Interest VA other similar amounts) . ............. I..,.,.,.....,.. ► 35 3 4 Income from Investmerd of lax•exempl bond proceeds ..P� 5 Royalties .................. ....................... dl Rad QO1Www Gross rents. tie ....... 1 Ill Less: rental expanses e Rental intone sit (Ices) 15 6 d Net rental income or fags) ... . .................. _ . S:i""?:I?i' i'.aril it ? " »i. ;ii.ra•• .:i.l. ; ! ! iii�i °• �q titt , t %`• Si to !lSiSi( ?ail .r <.. •.... IS ii "•'• ::l Ii. i itiSl..tiiIDiiiii its i •iis «,t t i Il' °iEi:i•LSiIS sitt i is t l t siS,ii ;tit titti ? r t Lf :e 1.3i 15 85D. ittt :6,3': i:tt; T•% Ittt.I 11111 { ? ;S71 i at�ls•,:.:,.:yl.'j ? titii:i: iie:;L• 3 7 ii Gil ie.t..l 4tit!'fi l„ F,;..I i t is t i'i:: ti:)I: "�Iialil: {'iii ! ir!i0 es:� tUStyG4• j .t<iii ^ts`tt1S s i? ?IFS 1 =rss %iu;it n. net!.^ 7a Gross sm"I ham sates d 6s s.aur oas Pi o ne nRls atlal dlaa IJlvontary . Is Lest canaatbr hash an saps espenret.. , .. , e Gnm or (toss)........ d Not gain or( it= )....•: ........... ::,,:..,.. -.: ...... ; ,3• . !, is "t: si ! i 33 rnil ti 3 3 it•sii3 t 3 y3 ?tin! it .: r t t tar '•F° ft�tij ':i 3t i ? »i• t t !G MA 10211 t_!. t is. 1 t t t r l ss:s.: a i ti.: ° i i` t 'r:lt:7l..; ?i it t 3 . -e..G it ltlr[:B:S• t i r� t:,pt':3sx l G'iHS i �1 i��ft; ": =Sec:! {, t e _ r: !f: jti : tt Stiisjtl [ ?I`ttli tf L il,ii:r ?t i i,t2t t•ctlit E S i t•iI: SS:t 3 z :,il g;tillsiiE. t n.:r.• fi r s::: in•S•:: 'it{•�it e G't •},SlS' ii tGy Sis:t .tiittlSi'i�ttF3 Jt�i. !•: 1 °s••77 I #..3 21 s l:•s }'L:l:ls3ta� ti j �44 si =$I ?I' ti?:r!s; sit �i3�i ist;t ?i €i4iM _. , to cross income *am Iund(O'Gft events (not Including S 56, 585. of contrihutiorm m rtsd on line IC . Pc ) See Pert IV, tins I ........... .. ■ 1 2 In Less; direct expenses .............. b 4 7. c Not Income or (loss) from luodralilft events.......... ' tt4 =�Sx7SUi$ G'i�it a 4 s:.<. { s.:.i i iil•SSi:.i iYatity t i;;t " i 9 3t ..>t: }li :::...i.L % . S•i.•s ) «it�it ;aSiisSi 7 t] t = ?i! i�: i` ?� 'r :siii!t €:stti' 33 iz ra• r it r " Gjs' S::srsii 'j >I {€ t ?fit Sri. {_:`It;7^ t: s %iia.t:.. •13ii iiti� �d�s:::i s ..Morn tliii(»SSS �!,g %Ha"i ?iS ts31 i3is ?l Sn3tYl, �t: rtissti r 1 ::......ut S'i 7 i3': " " °•. • «gtitjsl.:= s:2' ia(tl i...irtt ti� ii %i •It it =: ?at:;lsfisS(i =! Fiit !if ieu .ii 'ti iii tt itt 3 S Sili • t S �tt?., . 1't:EEe sit r:ppS'si: cis !i f'sii• Gross income hOrfl gaming activities. 9e 9 n9 Sae Part N, line 14 ... . ......... • b Less: direct expenses ... ....... c Nei income or (loss) from gaming activities ........... 22 t4HiL: LS t•l a i'iS .tf t it ib t i �:1! st t tiJ ?:ii. :ISt ::t•'•:i3i s: ' •" "t '17'3.:" :t: i riS; it Iii 9i.s_..m M. 3 3 i�jl :::iii: 3 i.. ,r: S::' Tl r sl? :.:t ^fL S 3iM..is ii i i iGlsi: ?iii ?::; i =i sit. t. <a3: ^.•tii.i s, itt i i ?I „ ^•ii i' L, dui:pt.> e.ttti? : u3fl j r "jii ii;i ii: ?i ?i tii air? ion Otoss sales of Inventory, less returns end ellowancea ........... .. .... a and b Lela: cost of goods sold ........ b G Not income or (loss) from sales of Inventory ....... ... StS.=3tapSS�isiiiii': •s•:3• Sf`if IiCt'Lii iiS3aY} Ji..t, t:ii :.t.tr iii`! s; s:ss:.l...1.tsUtt :i i °=:•s°'tlS r tit. t iii • i. h = i' f:ri i:.2t.zsl:? si i .. -, t. .r % :i Y[•ii¢!i?i:• =iii!:: �=ts..ii• •t• ...• .: s: r a.t :5; ;ij� ?i�� :: ie= ? ' %�'1s %S Trt %ti%'e i »iit:ii:•i tiitl.ii.as . = r %?i ?milli; ? #;?ire lAsanlenwus Fitsvenue Gomm to" 11 a S::elCSH i ! iSJ 1 ?: 669. t :....•<.., il Us f' !i :a1:'i.-" . - t°r ; it • ^, it^ :i S•itS:r ]. 1. :'.:._!3 III------------------ -------------....—_— dAnother flvenne ................... e Toad. Add liner 11e-11d .. ..................... . . s i3i:::l::ii:iasis ?::« u:. s; t:c s sa •3r:,:• i:3' r if 591,843, 15,850.1 12 Tall reverses. See irtslevetioas ....... ....... gqA TEEAOroeL 13n 712 Farm!!0(2012) Vol. 1 99 Pg. /-IJ Do not include amounts reported on iinee 6b, 7b, 8b, 9b, and lob of Part Vitt. 7otel expenses Program service 0 expenitts Management g meet and onnaral aimenses Fundraising ns 1 Grants and other esoislance to govemlmenis and orgpanizations in the Untied States. See Pan IV, line 21, . ........ 2 Grants and otbor assistance to individuals in the United Slates. See Part IV, Ilne 22...... i GQarlizaltions, and individuals to outside theels, United Stales. See Part IV, lines 15 and 1fi.. lid 1 r t I• r e ! 1% leJ�a to 1 €iii :�iti t I j:,(+F ) ei t' yj[Fj F[[ e, Js I t Stli.tt•tis sl�k { t x"J j »(.=,y (;;re:;;r;1 (! s;x t' s �s =1• t (, y ;; u' `4l +[J. fJj { to q' (�tt t:J) :,( "ist:x • ::= i.. t =J +; ¢ [� � i ; i # =' ii 1 :cs ii sif!(r.'i :jt E�sl ==t t €J (i; i 'rj ell W. 4 Benefits paid 10 Or for members. _ .... , . 6 rompsroati0n of current Onicers, directors, trustees, and key employees ........ . .. . . . 6 COmpensa110r1 Mat included above, to disgwalified _persons (as defined under sedien 4958�p(1)) and persons described insection493tt (c)C3W) .................... 5. $ 50. 2,750, 0, 0. 0. - 0. 292 896. 27 251. 14 645. 7 Other salarlas aim wages ......... . . . .. . . . . 6 Pensbn plan accnunfs and contributions (include section 40101) and section 403(b) employer contributions) .......... . . . .. . . . . 8.199. 7 709. 410. 9 Omer employee benefits ................... 29,329. 27=81-3. 1,466. 10 Payroll tal es ............................. 26 B 2 156. 1 324. 11 Feel for 110MCe6 (non•employses). a Manrge "Wit ...................... ...... bLegal..... ............................... c Accounting ............................... 7 400. 7,400. it Lobbying .. ............................... e Professional fundraisog serdm, See Part N, line 17, , tJJtf1 =t t "` "•( ,1 ' :J?iij lit t I Investment management fees .............. g Other, (If III Il0 amt woods 10% of line 25, out umn(A) ern (IulilellpexpmisomSph0) ..... ,,, Q27, 10,027. 12 Advertising and promotion. . . ......... . . 6,247, 125. 13 Office expensrs .......................... 5,151. i. 893. 258. 14 Information technology .................... 15 Royalties .............. ................... to Occupancy ............................... 4 216. 17 Irwal .... ............................... 22,987. 1 727. 26 16 Payments of travel a entertainment asperses for any federal, staN, or Iaal public othcials ..... . .. . . . .. . . ........... . 16 Conferences, conventions, and maelings.... 20 Imo[. s1 ............................... 2 7 . 639. 63 21 Payments to affiliates ....... -- .... . 22 Depreciation, depletion, and amortization.... 17,240, 17 26 Insurance ................... .... 24 Other expenses. Itemize expanses not covered line 24e. If fns Zde IAm0un1 exceed6 expenses n of line 25, column (A amount. list line 24E expenses on Schedule 0.) a VOLUNTEERS _ _ _ _ _ 4.872, 1 t "f:lylJJ =j: 1i.= , liiil:! t�ii _:iJt t:i:.tj i)yysil �Ji :!S=ri !ir 511111 : i i[ 4 { Jttt'. 12 iii€ Hi {3 =1 j!= 1 •t3Jfi:: �ppS :'l y it! »fit•3 6 9 i t "• fUt�yil(tfiil:.�Qiji(•' {•i{'[ iI 31a =t'ii!' 1)=t Jt�J LPfii JtJ(:J i t -1 tyt.w':3 •ibtYyy: ;{t 'x.iiJ.�t':'f IS•��.'= " «7tiit it 4: J:tfilt:fSiii=JEi f: 3. 5,957. 659 bagCA-------- - -- - -- a CASA CHILD /FAMILY —FU.SQ _ _ _ _ A.194. d it PROPERTY TAXES _ _ _ _ _ _ _ _ ------- - -- - -- 2 , 2 , 19, X13 . 11, 578 7 a Atl Ocher expenses ........................ 25 Total functional experan. Add l into l through 24c... 522,813. 441,389, 73 424, 0. 26 Joint costs. Complete this Irne oNy if Ili* organization reported in column (9) loint costs from a combined e4ocational campaign and fundraising solicitation. Check hero w 0 if following SOP 98.2(ASC 6.7201 .................. BAA TgEAD11 D. 12111112 Vol. 199 Pg. 1.2el Form u (2012) it Check if Schedule O contains a response to any question In this Part % ..... . . . . . . . . . . . ... ............................... .. BAA TEEA01111- 014NIJ Vol.-199 Pg, iA—�f' Form gab RO12) 9eginning of year End of year A s 1 1 Cash — non•intoresi- bearing• ... .............. .— ........ ........— 2 Savings and temporary cash imastments .... . . .......... . .................... 3 Pledges and grants receivable, net ............... .............. . . ........ 4 Accmnls racolyahlit, net ... ...................... ......................... 9 Loam and other receivables from current and former officers, direclors, truslees, keyy employees, and highest compensated employees, Complete Pan V of Me&la L ........... _ .... ............................... ....... 6 Loom and other receivables from other disgUAlitiad pet�soni; (as defined under ssellon 4936(1)(1)), persons descnbe6 in section 4958(e)(31(3). � contributing employers and sponsoring organizations of section 505co voluntary employers' beneliclery organizallons (see instructions). Complete f'ar( it of Schedule L ..... 7 Notes and loans receivable, riot ........ . . ..... . .. . ..... I ................. 6 inventories for sale of use ..... ............................... ........ . . . 9 Prepaid expenses and deterred charges...... ...... ......................... lea Land, buildings, and equlpmanl: castor other basis, Complete Part VI of Schedue 1] ................... 164 457 161. b Less: accumulslad depredation .................... I J*bl 92,707, 11 Investments — publicly traded securities ...................... .......... ..... 12 Investrnenis — other securities. Sea Pan IV, lira 11............ _.............. 17 Investments — program•relsted. Ses Part IV, line 11 ........................... 14 Intangible assets ................... ...... ........ is !Other assets. Sea Part IV, line 11 . ........ . ... ............... ...... ..... if Totalaatets, Add Miles 1 thwu h 13 (must aqua! ana 34) ....................... 290. 1 27 L83. 2 46,709. 3 33,604. t? . Il tt .r ) s ?rr ;.t:,.,,i„ le(. €i��e Mts 4 t iJ %)'r IMP g it...t ? tt l�•..i t n _; tljei}� r.. :xi3h1 ?I I, Ill:$Siltt. ! tf h } t ' .. t�6n !t3ri r�li% t :Mitt }Ef�z!3( 1 ({ 6 t %• i li I t:' •ry ?i1 : f :i} !j? j; l.� ?3 :iii Eli? 7 1 101 , a 2,080. 9 1.209. eta i r r (,•• ?••; ;:ins ?��! � (e 1i; ?i?i:�Ei h 355 605. ::ji ��;�i� 1gc :J:� (7h.q',}; r = zti ., f:K._, :fgii£Q!(i�r�ii�i',�i< ?�ti 364 54 . 11 12 13 14 750. 1s 4 16 426 075. L 'A e i It It s 17 Amounts payable and accrue expenses ............ . ........ . ............. 16 Grants payable. .. . .... ......... ............................... _.......... 19 Deferred revenue .......... ... ..... ............................... ... .... 26 Tax-exempt bond Madiilfes ......... . . . . . ...................... ....... ..... 21 Escrow or custodial account liability. Complete Part IV of Schedule D........... 22 Loans and other a ables to current and formal officers, diimctora, trustees, p Y key emppbyea, hiohaet compensated employees, and disqualified persons. Complete Part II ai schodult L . ....... . ... . . . ............................... 23 Secured mortgages and motes payable to unrelated third parties ........... , 24 Unsecured notes and loans payable to unrelated third panties . . . . . .. . .......... 26 Other liabilities [p�cluding federal Income lax psyablaf to related Third pxlks, and other Ilabilitles not Included on lines 17•�L4). Complete Part X of Schedule 0.. 2a Total li.6Mitles. Add Gres 17 lhrou h 25 . . ..... ............................... 9,129. 17 16,219, 4 - 19 m 21 II' HIM t tl? • ;i ••.it., t ,t i .h.. ? ?e! t t .(i�, 22 : „'•' tl sm;a 1tf •;..f :'tt��tl 54,588. 23 24 25 63,717. 26 16,219. y f OrgardaalloastofollowWAS1 17(ASCVBj,chedthors XandeomphN ling dwasi 29, and erne T7 9h s 213 sad 34. 27 Unnislrictad not assets .. . ........................ .... . .............. 28 Temporarily restrlcled net assets....... 29 Permanently restricted net assets OrW Melbas filet do iW ldibw 4TAS 117 (ASC 9W ciwck bsre PMte Irgh and corn lines 36thro 34. 3g Capital slack or trust principal, or current funds.. 31 Paid•ie or capital sunp)us, or land, building, or equipment fund .... ...... . ..... 32 Retained earnings, endowment, accumulated income, or other funds. . , ; : :.. ... 33 Total not assets orWndbe lances ........ . 34 Total labilllies and net assetsllund balances .. ............................... . t r 9HI ttr 't, %sz ¢is� 7 t7 'tj t t i ..i• Sgtjl :f�r 295 869. z 27 .•...t••.uss.:••• . :i2 :9: z• •t s 375,038. 46,937. n 3 Oz 18_ n;: it; {r i? i3 :'siiiiij�j S— ,n et f...t . r:x:,t, t.:i:j 17'!l �ajii R 30 a :::= tt y : } t j: H. V E. i• . ° f ;'s,•.iiii Strye'»i i;iipin 11 32 342 826. 33 411 856. 406.543- 34 428,075. BAA TEEA01111- 014NIJ Vol.-199 Pg, iA—�f' Form gab RO12) Ferm99a(2012) VOIC FOR CHILDREN INC. 74-2970407 Pe e12 ,. eCOfIC On O b Assets Check if Schedule 0 contains a response to arly,questlon in this Pori XI ..................... 1 Total revenue (must equal Part VIII, column W, line 12). ! ..... .......... ............................... 2 70ta1 expenses (must equal Part IX. column W, line 25) ................................................ 3 Revenue less expenses. Subtract line 2 from IIre 1 ...................... ............................... 4 Net assets or fund balances al beginning of year (must equal Part X, lirw 33, colump (A)) .................. i Net unrealized gains ( losses) on investments ............. . ............. ............................... I Donaled services and use of facilities.. ................................ ............................... 7 Investment expenses ................................................. ............................... 8 Prior period adjustments ......................... ............................. I.................... 9 Other changes in not assets or fund balances (explain in Schedule 0) ....... . ......... . . .. .... . 10 Net assets or fund balances at and of year. Comb ne, lines 3 through 9 (RIe1t equal ran X, Ilns 33, - column(8)) .............. ............................... ........... ............................... 1 591. 84�1 i 22 3 4 S t lie 1 41118S6. " XU financial 5t ernffnts and Reporting Check if Schedule 0 contains a response to any question In this Part XII ................... ............................... 1 Accounting method used to prepare the form 990: Cash ®ACCrual Other y ii: is Ike organization Changed its method of accounting hom a prior year or checked 'Other,' explain (•� In Schedule 0, if1i31.�� Yea ' i s r is ' # , No 7j t • ^iNt. ... h... It'=stn ;tli ?it1 2s Were the organization's financial st0temerds compiled or reviewed by an independent accountant ?.... .................... If 'Yes,' check a box below to Indicate whether the- Ananclal statements for )he year wets compiled or reviewed cin a Wiffato basis, consolidated peels, or both: 0 separate oasis 11 Consolldated basis �Both consolidated and separate basis b Were the organizalion's financial statements audited by an Independent accountant? ... ............................... V'Yes,' chock a box below to indicate whether the financial statements for the year were audited on a separate basis, consolidated basis, or both: ® Separate basis 13 Consolidated basis Both mnsolidated and separate basis c If 'Yes' td line 20 or 2b, does the or9anizatlon have a commltlee that assumes responsibility tog Ove slght of the audit, review, or compilation of its financial statements and selection of an Independent accountant? .......... . . ............ If the organization charged either ds oversight process or selection process during the tax yaw, explain in Schedule 0. 3a As a result of a federal sward, was the organ Audit Act and OMB Circular A-133? ..................... or audits as set fo in !tM Single organization required to undergo an audit rth 6 If'Yes; did the orgarszetlon undergo Me raqulied audit or audits? If the organtzason did not undargo the required audit or audits, axpain why in Schedde O and describe any steps taken to undergo such audits .... 1tFI11112_ Oabertl Vol.-199 Pg. /o?G SCHEDULE A Public Charity Status and Public Support (Dorm 9" of MM Compete N the oetlahlsatim In a section 501(W(3) erpaniaetian or a section 4947(axl) nonexempt charitable "at M.IMIRvenui T9WAN ry ► Attach to Form 990 or:orre 990•x2. ► Sae eepapfts instnrdlons, VOICE$ FOR CHILDREN INC. 74 eawn tar u $Chat N to us Ali oreaniaations must complete this part.) See The arganization is not a private foundation because if is: Tor lines 1 through 11, check only one box.) I [I A church, convention of chi or association of churches described in section 11111")(AXil). ONO No, 1504007 2012 2 I I A school described In section 170(bx1)(1)00. (Attach Schedule E.) 3 llUly A hospital or a cooperative hospital service organization described in section 179(b)(1)(Ax110. 4 A medical research organization operated in conjunction with a hospital described in section 170XIXA)<I10. Enter the hospital's name, city, and state: _ _ s An organization operated for the baneM of a college or university owned or aMalad by s governmental unit described In section 170(bXj)(A)0v). (Complete Part 11.) 6 B A federal, slate, or local government or governmental unit desuTlbed in section 176(b)(1)(A)(vN 7 An organization that normally1� receives a eub$tantlai part of its support from a governmonlal unit or from the general public described In on 1?0(b)(1)(AXY% (Complete Park Il.) 6 A COmmurllly trust described in section 17 *)(1xAX4 (Complete Part ll.) 9 An agantzation that mrnwity receives: (1) rare then 33113% of Its support ham oonbibullo s, membership kite, and gross receipts item ectivilies related to its exempt functions — subject to atrtsen exceptions, eM (2) no coon man 33.1)9% of )b support tram grain Imesbnera income and unrelated business taxable Income (kw sedan 511 hoo tam blsinessin acquired by 6le organization after June 30,1975. See 61o6onsof(aXdJ. (Complete Part III.) 10 An organization organised and operated exci Alvely to test for public safety. Sea section Sill 11 An organization arganized and operated exclush,41 for the benefit of to perform the functions of a carry out Ere purposes d ore or more publicly supportedorganlzations described in section 509(0x1) or section 50 )12), See seatioft Iii check the box that describes tie type of supporting organization and complete Iloes I le through 1 I h. a ❑Typo 1 b Type II - c ❑ Type 111 — Functionally integrated d D Type 111 — Non-functionally integrated e Q9y checkbw this box, 1 certify that the organitation is nal controlled directly or indirectly by om of more disqualified peraens e her than foundation managers and other than one or more publicly supported organizations described in section 509(1)(1) or section 509(a)(2)_ check th s box ion re ei , . Type 1, Type If or Type III supporting organization, ❑ ( c the organization box ... H...... . wYl.... tlek......lan from Me IRS that i. s 7y ............................... g Since August 17, 2006, has the organization accepted any gift v contribution from any of she following persons? Yn No (I) A person who directly or Indirectly control$, either alone or tagalher with persons described In. g1) and (iii) below, the governing body of the supported organization? ............... ............................... 1199) 00 A family member of a person described in n above? ................. . . .... . . ...... . . . . . � .. , ........... 119 00 (10) A 35x% controlled entity of a person described n (I) or (e) above? ......... ............................... 119010 h Provide the following information about the wpported organization(s). 0) Vann of swaged gtanaeDOn (4) ON 0p161 be a ayaraam uibm zap Bret 19 rite a th. egrry.Icnh M IM ra -tlfy ir, orwiiinoinh (ri) k N. wq.rual,vr,w MIO Ammar of oir b _ rupyat __ w Ro aabon pwIraeacaanrL warm b) Ilrbd rt fdw =1a cdomn 0) or r word' C'AM W aw.eM n Ow Yes No Yes No Yea No N1 ls) (D) In f "iii r'i'! l=))(i illif Ij t t. (SSlift• if:.;i al j lilt. ; ~'SiJII:, s _ °, � .1i: .!3t. 9 KW rs e1D=. 13r « Total lit�3l1! 1l i'« (:11:211 tai: ii fit "(' i gin 3��tlt! :ff: t;i� if' Rea Fn. Paeeware herliwilian AN Modes. sae the Yeatruttione For orm 990 or 1Z Schedule A (Form 990 or 990.f_Z) 2012 T99AW01L 011E091112 Vol. 199 Fig. �[ Stlledule A (Form 990 or 9901 2D12 (Complete only It you checked the box on line B. 7, or 8 or Part I or it Via organpation failed to quality under Pert III. If the organization fails to qualify under the 14416 listed below, please complete Part III,) Section A. Public Su000rt Calandar year (or 0"year beginning in) (a)2008 (b) 2009 (6)2010 (d) 2011 (4)2012 (f)Total ppnh rj. 1 mlmbeship fceoiIIiyi aiveds'(Iiodnot Frcluda afy'uni grants. -....... 386,248. tM 455, $42,244, 414,015. $04,318. 2,251,280. 2 Tax revenues levied for the or gganization's psnetd and either pad to or expanded on its behalf .... . ............. 0 , 3 The value of services or facilities hrmished by a govemmental unit to Iha organization without charge.... 0 , 386,248,1 86 248 , 404 455. 542 244. 414 015, 501t4, 318. 2,251,290. 4 Total. Add lines 1 through 3.... 5 The portion of total conlnbuEions hY each person fhan 'r=1�T1l i .31( II !/r.. is1flt••)a,.tyi f ?�. ;7'iii ip i} r }l it}� i ?�? pit i i'`i }t••si {{ tttYi'L f "a'i:::"L ?rd ; rt: } ?c•• x:# ?'? J} } }9•g f r •[r {•S j 4Bi 1�f tott i S I , iSY.Ser7Sj '1'S !? 14th }•Ir). }'y (other a governmental ! i }•fsit:.i'•Ixtl ii(Eatz 1' } (t`EE i its}; 1' f 1 ;1 `(s ?1 t tit C I't t �yy i 1_} €EiBE3 72 unit or publicly supported 3s"i Bf'ss: } f •q'.� It?�a lilt tr�y FiF `ijj`t`tt t:} }I✓ ]x�Cys'�rtrr777j777777 ? }htl,.. _ el anization nlCluded en line 1 Ihet exCaads 2a% of the arnount i L i ?Y: 1 t11�i�i,i?}it t }i =}.'II ?Sts�'(s? tt�SiCrSi ?.'.11i (i ?I'}S,� i1K =q(!` SFSC� 1i1 ? Ff }(sii.. S ! f53 = ;i ' 1} shown online 11, column (0.. }}ti' 1 r 6 . ,u }n11111, • s :'s ur i Yt ! :; n i 1 17-491. 6 Public support Subtract line S i t P• • srf 1) r { s { ; syn••i i i� t s t; i from line 4 ................... ,' J ,i r i .i ?.: 2,233,783. ectlan s. Total S u0norl Csltedar year beginning In) � 7 Amounts f a Grose into dividends, on tocuriti royalties a similar s 9 Not incom bus lr ess a not the bu carried on. It Other into goin or lot capital ass Part IV.) , , 11 Toblaupg through 1 12 Gross re ar Med year (a) 20M (b) 2009 (c) 2010 (4) 2011 (6} 2012 (f) Total ram fine 4... ...,.,. 386 248. 404 455. 54Z 244. 414 015. 504,318. 2,251,280. me from interest, payments received ee loans, renl6, nd income from ources....•... . 258. 893, 460, 285. 35, 2 951. e tram unrelated c(Mlies, whether or siness is regularly • .... 971. 56. —5 202. 1 112. -3.063. me. ego not Include s From the sale of ets (Explain in ..,,.I ... I......... 0. i= i 2 7 ' e.`sa'i•S it. Add lines 7 } •SJ1t.t1I }7 }i (} i it 5st 1 ;i (ij "Lf } 4st 1 }:.s ;. s f - } C{ (�SFF !lit, t8 • E i M. / } 2 250 168. .. ..... ... ......... rate 13 first Bv6 pons. It the Fonn 990 is for the organization's first, second, third, fourth, de filth tax year as a section 501(c)(3) organlzalron, check this box and stop hem .. . . . ...... . ....... — ...................... ........................... ► 14 Public support percentage for 2012 Qlne 6, column (f) divided by line 11, column (1)) ............ ... .. ..... . 15 Public support percenlage from 2011 Schedule A, Part II, line 14 .. . ... . ..... . ........ ...................... 16a 33113% support test— 2011 if the organ izalon did not check the box on Ina 13, al the line 14 is 33.113% or more, check this box and atop hare. The organization qualifies asa publicly Supported organ; zalion ........: . ........ ............................... . ► IF 33.113%suppoRgst— 2011. If die organization did not check a box on line 13 er 16a, and line 15 is 33.113% or more, check This box D and d a ap hen. The org anitatl on qualities as pu b ted llcly suppor organization . ....... ..... ............................... .. .. ► 17a 10%-Iadsandelrtumstancot lest— 11111112. it the organi ration did not check a box on line 13, 16a, or 1 Gb and line 14 is 1076 or more, and it the organization meets the 'facts- and- circumstal lest, check this box and etep Item. explain In Part IV how ❑ the orgarzation meets Die'fal:ts- and- clrcumslances' test. The aganizaton quafifiet as a publicly supported organization ..... ► 610%fsdwnd- dreumaLMess test— 2011. If the organitation did not check a box on lint 13, 16a, 16b, at 17a, and line 15 is 10% or more, end d the orgardzattort meets the last, check this box and imp here. Explain in Part IV how the organ2albn meets the 'fects- and- circumslances' test. The organization qualifies as a publicly supporlad org;I izabod ... . ..... . ..... ► n 16 Private foundation. If the organization did not check a box on line 13, 16a, t6b, 17e, or 17b, check this box and lee Instructions ► n SAA Schedule A (Form 9% or 990 -E2) 2012 TEFJ0402L Oea9n2 Vol. 199 Pg. -/'i ........................ . . . .... . , ................. 72 Is _ from eel at" activities, etc (see instructions) 13 first Bv6 pons. It the Fonn 990 is for the organization's first, second, third, fourth, de filth tax year as a section 501(c)(3) organlzalron, check this box and stop hem .. . . . ...... . ....... — ...................... ........................... ► 14 Public support percentage for 2012 Qlne 6, column (f) divided by line 11, column (1)) ............ ... .. ..... . 15 Public support percenlage from 2011 Schedule A, Part II, line 14 .. . ... . ..... . ........ ...................... 16a 33113% support test— 2011 if the organ izalon did not check the box on Ina 13, al the line 14 is 33.113% or more, check this box and atop hare. The organization qualifies asa publicly Supported organ; zalion ........: . ........ ............................... . ► IF 33.113%suppoRgst— 2011. If die organization did not check a box on line 13 er 16a, and line 15 is 33.113% or more, check This box D and d a ap hen. The org anitatl on qualities as pu b ted llcly suppor organization . ....... ..... ............................... .. .. ► 17a 10%-Iadsandelrtumstancot lest— 11111112. it the organi ration did not check a box on line 13, 16a, or 1 Gb and line 14 is 1076 or more, and it the organization meets the 'facts- and- circumstal lest, check this box and etep Item. explain In Part IV how ❑ the orgarzation meets Die'fal:ts- and- clrcumslances' test. The aganizaton quafifiet as a publicly supported organization ..... ► 610%fsdwnd- dreumaLMess test— 2011. If the organitation did not check a box on lint 13, 16a, 16b, at 17a, and line 15 is 10% or more, end d the orgardzattort meets the last, check this box and imp here. Explain in Part IV how the organ2albn meets the 'fects- and- circumslances' test. The organization qualifies as a publicly supporlad org;I izabod ... . ..... . ..... ► n 16 Private foundation. If the organization did not check a box on line 13, 16a, t6b, 17e, or 17b, check this box and lee Instructions ► n SAA Schedule A (Form 9% or 990 -E2) 2012 TEFJ0402L Oea9n2 Vol. 199 Pg. -/'i Schedule A (Form On or 990-EZ) 2012 VOICE5 FOR CHILDREN INC. 74- 2970407 Pagel I ^ Support Schedule for Organizations Described in Section SMax2) (Complete only If you checked the box an line 9 of Pan I or if the organzatoq failed to quality under Part (I. 11 the organization lalls to qualify under the lasts (Islad below, please complete Part 11.) Section A. PuS11c Support Usti r year (grfisul yr beginabhg in) ► (a) 2006 (b ) 2009 (e) 2010 (rl} 2011 (e) 2012 (f)Total 1 Gifts, grants, contributions and membfi¢rship fees received. (00 not inclWa any'unusual grants.) ....... 2 Gross rocs(pts from admis• Sions, me andiba sold or serviCeS performed, or facilities furnished in any activity that is related to the organization's tax-exempt purpose.......... 3 Gross receipts from oct(vitles that era not an unrelated trade or business under section 513 -. 4 Tax revenues levied for the organization's benefit arrd sitter paid 10 Or expended on its behalf ..... ........ . ..... 5 The value of services or facilities furnished by a governmental unit to the organization wisioul charge.. . 6 Tatel, Add lines 11Mough 5... 7a Amounts included on lines 1, 2, and 3 received ham disqualified persons.......... b Amounts included on lines 2 and 3 received from other than disqualified parsons that exceed the greater of $5.000 or I% of the Amount on line 13 for the year. e Add fines 7a and 7b......... Public supPAre (SubVae! tole 7e from lint 6.) ... ......... i:i IE. •1 r�i� i ^• §i i.t .4. ..2. it s t , • 1' ri =st. t . e 111 ' 's s ifjj r s a£s :):iii 7 Iris "1r it ! i t it' `t 1 ,1 .E)Ir r i r set On . Tottl StrppOrl Calrideryur (or fiscal yr beginning in) ► 9 Ahnoume from line 6.......... 10■ Gross income from interest, dividends, payments received on securities loans, rents, royalties and IncomA from similar sources ............. IS Unrelated busineas taxable Income (less Section 511 loxes) from ousinesses acquired after June 30. 1975.. e Add lines too and 10b........ 11 1Yt Income from unrelated business xtivities not Model, In line lob, *WVw or not the business is rlgubrly can id on .. . .. ........ 12 Other Income Do not include gain or loss trop the sgle of epilel assets xpla In in Pad IV.). .. ........... 13 Total support laid 1.$ 1, l or. 11, so a.) 14 First Alva years. If the Form 990 (a) 20M 2009 (1)2010 2011 1 (e)2012 MTotal Ile organlzatl OWN first second. third, fourth, or filth lax year as a section 501(c)(3) huh........ ............................... ..................... .......... .......... a- 15 Publie support percentage W 2012 (line I, column (0 dlvlded by Ilse 13, column (I)). , . , ,. , ., , , . 15 t 16 Public support percentage from 2011 Schedule A. Part III, flfae 15 . . ........... ............................... 16 17 Investment income percentage for 2012 (Tina l Oc col umn (f) divided by Iins, 13, column (0) ..................... 1 17 8 la Investment income percentage from 2011 Schedule A. Part III, line 17 ...... . .................... . . . .. . 18 1I a 13 -112% support teas — 2012 If the organization did not check the box an line 14, And line 15 Is more than 33113 %, end line 17 Is not more than 33.113 %, check this box and stop hare. The organization qualifies as a publicly supported organization . _. ....... • b 23-113% support tests — 2011. If the organization did not check a box an lirb 14 or line 19n, and lift lb is more Shan 33 -1J3%, and B line 18 Is no more than 33 -113 %, chock this box and stop hen. The organization qualifies as a publiciy supported organization . _ ... P 20 Pdvatrfounclabi If she organization did not check a box on line 14, 192, or 19b, check this box and see instructions... . ........ ► or Vol. 199 Pg. /I!L7 Smedda A (Forth 990 or MEi) 2612 19 "01 Intormatlon. Complete this part to prop line 17a or 17b; and Part III, line 12. Also for any additional information. OA Schedule A (Form 990 or 990-2) 2012 ML , WIM2 Vol. 199 Pg. -/, Schedule 6 (Fam9" 99o4IEz, Schedule of Contributors or 9100 PFi Pr'. t of .he Trraary • Attach to Form 990, Farm 991FF2, ar Form 990-PF n., a &anus 9arvsr 0MO No.1a4a 0047 2012 Now at U0 ore a "O Cmeiareridnnesaramaaeer, VOICES FOR CHILDREN, INC. 74- 2970407 Orgahlxatbit type (check one): Fters of: Section; Form 990 or 990 -EZ ❑X 501(c)( 3 ) (enter number) orgagiiation F] 4947(a)(1) nonexempt charitable lmsl not treated as a privets foundation F1 527 political organization Form 990 -PF F] $01(e)(3) exempt private foundation 4947(a)(1) nonexempt charitable trust treated as a pNVals foundation LJ 601(c)(3) ratable privals foundation Check if your organization is covered by the General Rule or a Special Rule Nots. Only a section 501 (c)(7)0 (8), or (lei) organizaton can check boxes for both the Gerpral Ruts and a Special Rule. Sao Instructions. General Rule ] For an organization filing Form 99Q 990.152, or 990 -PF Ulal received, during the year, 55,000 or more (n money or property) from any one contributor. (Complete Paris I and II.) Special Rules ©For a section 501(c) or, ionization Ming Form 990 or 990•EZ that met the 33•U3% tupporl lest of the regulelbns under sections a)(1) and }70(b) {1)(A� I) and received from any orna ctararlhulor du£rl_q the year, a of the greater of (1) $5,ODg or of the amaun on i Form 990, Part VIII, line I or it Form line 1 Can fete Parts I and II. For a section 501(0)0, (a), or (1pp77 orrgganization tiling Form 990 or 990•EZ that received from any one contributor, during the year, total contributions of more than f i3OW for use 94clrrsivay for religious, charitable. sciantisc, htsrary, or educational purposes, or the prevention of cruelly to children or animals. Complete Parts 1, 11, and Ill. _ For a section 51 1(C)Q), (8), or 1 organization filinmgg Form 990 M990 -EZ that received from arty one comribulor, during he year, contributions for use exerusn� br reilgg lout, chants le, ale, purposes, but these corl(rbutions did not total to mare than $1,0. If this box is checked, enter here the l0te1 dontn'bulions that wars, received dumg the year for an excfufivety religious, charitable, sic, purpose. Do not complete any of the parts unless the General Rule applies to This organzaton because ii received nonexdutivaly religious, charitable, etc, contributions of $5,000 or more during the year ..................... . . . . .. ► $ Gelbal M organization tat Is not cwored by the General Rule an* the Special Riles does not Ii Is Sefadlls B (Form 990.990 1 or 990,PF) but It asst answer No' on Pied N, lira 2, of its Form 990; or check Die box on We H at Its Form 990 -EZ or on Part 1, Ina 2, of Its Form 990•PF. m caniy that It done not most the filling requirements of Schedule 8 (Form 990, 991 or 990•PF), SAA For Papersawk Redaction Act Notil teethe hamerilons for Form 9100, 990157, Schedule 0 (Form 990, 990-EZ, or 990•PF) (2012) or 990-Pll rseaoroic 100riz Vol. 199 Pg. l; Contributors (see Instruction). Use duplrcata copes of Pay I it Idditlonal space is needed. Nun Nmvw address, and ZIP 4 4 T ull Ty" 01 cowbutioes irol 1 PETER HTTT Pmoe — ------------------ Payroll 1604 CARTER CREEK_ _ _ _ _ _ _ _ 6 — 20,000_ Nonoash ❑ BRYlllf1 TX 77 A 02 (Complete Pert II if more is _ _ -- - - - - - - - - - - - - - - - - - - - - - anoncashcontribution.) Nunber Nama,addwi, and ZIP r4 T(dal Type olcooriftution ' comAbudons Person ❑ - - - - Payroll ❑ ---- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ----- --- - -- Noncash ❑ (Complete Pall 11 it there is - - - -- - - - - - ----------------- - - - - -- - _ - a noncash contribution.) Nainber Name, ZIP 4 (ea 4 addrn% and 4 Tof 1 Type of b olion Comm utiona Person Cl payroll El --------------- ---- ----------- - - - - -- g-- -- - - - --- Noneadl ❑ (Complete, Part II it there is ----- ------ ------------------- - - - - -- a noneash Conlributionj NaUer Names, (aablbution mh address) , and ZIP+ 4 T(alfal Typeot eardsibndon , Person D — -----=--- -------- --- --"--=---- --__..�-- .Payroll - --------------- ----- ------------- -- $---- -- - -__ Ncllcash (Complete Pad II it there is - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - anoneashConbibution.) {� Nu ber Name,addnai,andZIP+4 Tall Type of contribution contribueons Person ❑ — ------------------------------------- Payroll 9 _ Noncash (Complete Pad 11 11 there is ---------- ---------- ---- --- -- -- - - -- -- a noncash cordrdlutlon.) Nu Name, address, ZIP +4 Total oonttlbutlan and I Type of contributions. Person ❑ - - - FVMIl _ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Noneash ❑ (Complete Pad II if there is - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - a noncash conk ibution.) BAA TSEM709L 1140112 smedWe B (Form 990, 9W.EZ, or 990•PF) 40121 Vol. 199 Pg. /.6 tte"ms_ 111=12 Vol.-199 Pg. L3 Noncash Property (see instructions). Use dvpticote copies of Part fl it adddional spats is needed. (a) No from Part I Description at mn�ea) ah propriety given c FMV (or erantab) (sM Inseaetlobs) Date received GfioNm Part I Description of non�cash property given rMV (or esMore) (SM stuodo "a) Dab received $ (a) No. from Pert) (!) Descriptlonofnoncashproperty9lVen (c} �lu���) (d) , cats received from Part I Description olnonca )shpeoperlygiven FMV (or solltra9a) (sea instructions) Dabieoelved from Pert ( Description o(nonuah property glven rmv (or "tiJom) Dab received S (a) Nm. Part I (b) Description of nonwsh property ghrea (c) FMV (co ostimrte)) (ate InsbUeeona) (d) Dab received 3 wsa 9chedu Is 13 Tom 990. 990•EZ. or 990•PF) fZOt21 tte"ms_ 111=12 Vol.-199 Pg. L3 or t0 1 of Parl nl IM,Ml�n ponslthattotelaAable an,$tdl Oualcooetdbutlonstosedtonwl (cx7),($)or(lo) rg , year. Complaq columns (a) through (e) and the Mllowing line entry. For Organizations completing Part 111, enter total of exc)usjN e,y religious, charillable, etc, contributions Of 11.000 or less for the year. (Enter this information once. Sea Illsovctioas.) .............. w $ N/A Use duplicate copies of Part III if additional spare is needed. No. from part 1 Purpose of gift c Uses gift Description of how gift Is haw N/A TnmTir)of OR Transloreo 'sname,address,andZIP+4 Relationship oftr illerortotransferee No frrom Pon I Purpose of gift U" 9"t Description of how UM Is held (e) Transfer of gift Transfetee's nests, address. and ZIP + 4 Relationship of transferor to transistors No. frum Part l purpose yof Oft Use 01 gIR Description of how gift is held (a) Transfer of gift Translarae's name, address, and 2111 + 4 Relationship of tianshror to transferee "ffrom Part I Purpose at gift use gIR Description ofkow gift ishek Irma Or W gIR TrarhstroW s nand. address, and ZIP + 4 Relationship of tranahror to tranaferes BM Schedule 0 (Form 990, 0.9990-PF) (2012) rErm"OL OLI0002 Vol. 199 Pg.1,�� SCHEDULED OkaNw 150 11147 (Form es1111) Supplemental Financial SiatRmenis 2012 ■ complete If the oe�anhatlon anavrered'Yes,'to form 990, wpwnrn.nea nefmm, Part IV, lines C 7. 110,1In. 111t. 11 e, 11 d, lie. 110, 1211, or 12b. Inemal iwv~ Iii y ► Attachm term 990. ■ Sea separate Ins6ueda%s. or Part IV, line 1 Total number at and of year .r. , .... , . 2 Aggregate contributions to (during year).... 3 Aggregate grants from (during year).... , , ... 4 Aggregate value at end al year .............. 5 Did the organization inform all donors and donor advisors in writing that the assets hold in donor advised finds are the organization's property, subject to the organization's exclusive legal control? .......... . . . ..... . . . . ... ❑Yee ❑ No 6 Did the organization inform all granks*%, donors, and donor advisors in writing that grant funds can be used only for charitable purposes and nor for the bent of the donor or donor advisor, or for any other purpose confining impermissible private benefit? . . ......... ............................... r{ Yea n No .................. I Purpose(s) of conservation easements Held by the organiialien (MOCK as teal apply). Preservation of lend for public use (e.g., recreation or education) BPreservation of an hlstorltally important land area Protection of natural habital Prseervation of a cued hisloric structure Preservation of open space 2 Complete ones 2a through 2d If Ina organization held a qualified conservation contribution In tie form of a conservation easement on the last day of Ina tax year. ■ Total number of conservation easements ........................... ... . . . . . .... ..... . b Total acreage restricted by conservation sasennerds ......... ....... . ............... . c Number of conservation easements on a cerli6i historic structure included in (a) ............. d Numbar of cunmervation easements included In (c) acquired star 81)7106, and not on a hislor[c structure iSted of Ue National Register ...... ............................... ..... . ... . . . . . 3 Number of conservation easements modified, transferred, released, extinguished, or lerminaled tax year ► 4 Number of states where property su bjecl to conservation easement is located ► S Does the ongarizstlon have a urnBan P014 regarding the periodic monitoring. Inspection, handling of violations, and enforcement of the conservation aasomsnla it holds?. ..... . ............. ..... . ................... .... E] Yes F1 No 6 Staff and volunteer hour& devoted to monitoring, inspecting, and enforcing conservation saalorra s during her year ■ 7 Amount of expenses Incurred In monitoring, inspecting, and enforcing conservation easements d wing the year B Ooes each conservation easement reported on line 2(d) above satisfy the requirements of section 170(h)(4)(B)(,) Q and section 170( h)( 4)( B)( ii)) ....................... ............................... ........ Ysa No 9 In Part XIII, describe how the organization reports conservation easements In its revenue and expense statement, and balance shalt, and include, if applicable, the text tit the foolow a to the organization's financial statements that describes the organization's accounting for answered 'Yes' to Form 990, Part IV, line 8. 1 a If the organization alocill as permitted under SFAS 116 (ASC Ill not to report irk its revenue statement and balance sheet works of art, hlatoncal treasures, or other similar assets held for public exhlbibon, education, or research to furtherance of public service, provide, in Part XIII, the test of the footnote to its financial statements that describes these items. IS It the organization elected, as permitted under SFAS 116 (ASC 95M, to report In Its revenue statement and balance sheet works of art, historical treasures, or other similar assets hel d for public exhibition, education, or research in furlhersnce of public Service, provide the following amounts relating to these items: W Revenues included in Form 990 Part Vill, line 1 ..... .... ..... ... . . . . ............................. ■ 8 (14 Assets included in Form 990, Parl X .... _ .... ............................... I........... ........... ■ $ 2 If the organization received or held warks of art, historical treasures, or other similar assets far financial gain, provide the following amounts required to he reported under. SFAS 116 (ASC 996) relating to these Items; a Revenues Included In Form 990, Part VII 1. I lne I .. ............................... . ....................... ► tl b Assets Included In Form 998, Part X ............................... ........ ............ _.... ........... BAA for Paperwork Reducidon Act Wallis, see Lila InsentcBons for Form 990, TEEA1901 09411112 Vol.-199 Pg. , D (Form Using the organization's acquisition, accession, and other records. check any of the following that area significant use of its colleclan items (check all that apply); Public exhiblEon d e Loan or exchange programs b Scholarly research a Other C Preservation for future generations Pre Vlde a description of the orgarf ation's collections and explain how they further flit organicalim's exempt purpose in Part XIII. It the year, did the organization solicit or reosive donations of art, historical tiapeures, or other s'rni[ar assets sold to raise funds rather than to be maintained as part of the ¢r a¢izallon's collection ? . . . .......... .. . , .. nI Yes saga arm WSWI1111TAryingemarritsTornplete it organize Ion answered 'Yes' to �orrn IJW, PaaF IV Ilne 9, or reported an amount on Form 990, Part X, line 21. 1 a Is the organization an agent, trustee, custodian, or other intermediary for centraaztions or Omer assets not included onForm 990, Park X? .......................... ............................... . ..................... ... . . L] Yes No is d'Yes; explain the arrangement in Part x111 and complets the following table: c Beginning balance... ............... ............... d Additions during the year ......................... ............................... . ........ e Distributions during the year .... .......................... ............................... f Ending balance ..................... 2a Did the orgaatzatloh include an amount an Form 9W, Part X, line 217 ........: ................ Is III explain are arrangement in Part XIII. Check here If the explantion nibs been provided in Part X111. .. . .................. . jPjIjMI!j Endowment Funds. Cam lets if the or arlizalion answered 'Yes to Form 990 Part IV. line 10. (a) Current b Pricr year (o) TWO }roam (d) TNee years W Four years 1 a Beginning of year balance ..... b Contributions ...... . .......... c Nat investment saming9, gains, OW lasses ................... d Crams a schauships......... a Other expenditures for facilities and programs .. ........... , f Adrrlinislydtise expenses....... g End of year balance,.......... Provide the estimur ed percentage of the current year end balance (Ilne lg, column (a)) held as: it Board designated or quasi-endowment $ Is Permanent endowment t c Temporarih,,Mb -ioted endowment P It The percentages In lines 28, 2b, and 20 Should equal IM, 3a Are there endowment funds not in the possession of the organization that are held and administered for the organlsatian by: Yes no Muneleted orgenizab ors ........ ........................ ................... .............. .............. 3a(0 (k) related organizations ............... ............... ............................... ................. 3a00 b lf'Yas'to 34), are the related organizatiore listed as requced on Schedule R? .... ............................... 3b 4 Describe in Part XIII the Intended uses of the orgonisakion's endowment funds. frArgiriij Lana Ornlaln 9 ens Eirwillmer t. ee rarm t/ tart n erne 1 v. Desert ption of property (a) Cost or other basis (blCorsl alhw 1 :0)Accv ulBled (d) Book value 6bNeis ( her) depreciation to Land .. ... ............................... 11. 584_ 11's e!:1!:'s:tr 1 t• 15,584. b Buildings ...................... . .......... 38 965. 67 042 _ 315 923. C Leasehold improvements ........ .......... d Equipment . ....... .... ................. ,732, 35. 1,697. e Other ...... ............................... 56,880. 25,630. 31,250. Total. Add lines 1 a through 1 a. (Column (d) must equal Form M, Par( X, Column (8), llna 1g(c).) .... . ............... r 364,454. HAA 7EEdU302L XM7113 Vol. 199 Pg.>� Schedule D (Form 990) 2112 Amount 1¢ _ 1d _ 5a if ................ Tae N No jPjIjMI!j Endowment Funds. Cam lets if the or arlizalion answered 'Yes to Form 990 Part IV. line 10. (a) Current b Pricr year (o) TWO }roam (d) TNee years W Four years 1 a Beginning of year balance ..... b Contributions ...... . .......... c Nat investment saming9, gains, OW lasses ................... d Crams a schauships......... a Other expenditures for facilities and programs .. ........... , f Adrrlinislydtise expenses....... g End of year balance,.......... Provide the estimur ed percentage of the current year end balance (Ilne lg, column (a)) held as: it Board designated or quasi-endowment $ Is Permanent endowment t c Temporarih,,Mb -ioted endowment P It The percentages In lines 28, 2b, and 20 Should equal IM, 3a Are there endowment funds not in the possession of the organization that are held and administered for the organlsatian by: Yes no Muneleted orgenizab ors ........ ........................ ................... .............. .............. 3a(0 (k) related organizations ............... ............... ............................... ................. 3a00 b lf'Yas'to 34), are the related organizatiore listed as requced on Schedule R? .... ............................... 3b 4 Describe in Part XIII the Intended uses of the orgonisakion's endowment funds. frArgiriij Lana Ornlaln 9 ens Eirwillmer t. ee rarm t/ tart n erne 1 v. Desert ption of property (a) Cost or other basis (blCorsl alhw 1 :0)Accv ulBled (d) Book value 6bNeis ( her) depreciation to Land .. ... ............................... 11. 584_ 11's e!:1!:'s:tr 1 t• 15,584. b Buildings ...................... . .......... 38 965. 67 042 _ 315 923. C Leasehold improvements ........ .......... d Equipment . ....... .... ................. ,732, 35. 1,697. e Other ...... ............................... 56,880. 25,630. 31,250. Total. Add lines 1 a through 1 a. (Column (d) must equal Form M, Par( X, Column (8), llna 1g(c).) .... . ............... r 364,454. HAA 7EEdU302L XM7113 Vol. 199 Pg.>� Schedule D (Form 990) 2112 Provide the estimur ed percentage of the current year end balance (Ilne lg, column (a)) held as: it Board designated or quasi-endowment $ Is Permanent endowment t c Temporarih,,Mb -ioted endowment P It The percentages In lines 28, 2b, and 20 Should equal IM, 3a Are there endowment funds not in the possession of the organization that are held and administered for the organlsatian by: Yes no Muneleted orgenizab ors ........ ........................ ................... .............. .............. 3a(0 (k) related organizations ............... ............... ............................... ................. 3a00 b lf'Yas'to 34), are the related organizatiore listed as requced on Schedule R? .... ............................... 3b 4 Describe in Part XIII the Intended uses of the orgonisakion's endowment funds. frArgiriij Lana Ornlaln 9 ens Eirwillmer t. ee rarm t/ tart n erne 1 v. Desert ption of property (a) Cost or other basis (blCorsl alhw 1 :0)Accv ulBled (d) Book value 6bNeis ( her) depreciation to Land .. ... ............................... 11. 584_ 11's e!:1!:'s:tr 1 t• 15,584. b Buildings ...................... . .......... 38 965. 67 042 _ 315 923. C Leasehold improvements ........ .......... d Equipment . ....... .... ................. ,732, 35. 1,697. e Other ...... ............................... 56,880. 25,630. 31,250. Total. Add lines 1 a through 1 a. (Column (d) must equal Form M, Par( X, Column (8), llna 1g(c).) .... . ............... r 364,454. HAA 7EEdU302L XM7113 Vol. 199 Pg.>� Schedule D (Form 990) 2112 HAA 7EEdU302L XM7113 Vol. 199 Pg.>� Schedule D (Form 990) 2112 schedufe 0 (Form 990) 2012 (&) Descripton of securlly or category I (b) Book va:'uO I (c) Method of valuation, Cost Or (includina name of security) emo -of -year market value (2) Closely -hold equity interests... ............. ...... (3) other {A) — — — — --- -- --- ----- -- — — — — _ - -- l�7 TET-------------------^------ (P)--------------------------- (0) ll'4) (a) Description of investment type V(b) Book value (e)MOthod of valuation: Cost or end—or—year market value 0) (2) (4) (3) (5) (4) (5) (BJ _. (fi) (10) (7) Total. (Cowmrl (b) must equal Form 90, Part X, column CS), poe 95.) ........... .. ............................... a' (iq) Total. ofume b Muir uaffarm 9S2 Pad N, column M lira 73 €Pf it DL l Other Assets. See Form 990. Part X. line 15. N/A (a) Description (b) Bock value (1) (3) (4) (5) (6) (BJ _. (9) (10) Total. (Cowmrl (b) must equal Form 90, Part X, column CS), poe 95.) ........... .. ............................... a' income row.(Cokento N musfrowlfam990 ,Prrtx column (B)1rne2S1 �I _ �1ij- i!ti :l ?ii)E!il!i ?i�im'r iSiF•.Si's "sf's "cliff(. €1t()'sSs:fii)�iii9: 2 FIN 48 (ASC 7401 Foatnole. In Pitt MIII, praride the leA at the footnote m the argamration's financial valameitl that r4port3 its ar anvation's liahild7 for undrrtan tea porition� -i+dei FIN 48(ASC 740). Check bare if IM led at the footnote Aaa bees provided In Part Alf ....... I ... I .... I ..... SEE ,P(. XI II .... . ........ . . „ EIAA iEE63303L 1=1 i2 Schedule (Form 1 V01. 199 Pg. 2012 I Total revenue, gains, and other support per audited financial statements ............................. . . . . . 2 Arnounts included an Eno 1 but rot on Forth W, Part VIII, line 12: a Net unreaaxad gains on investment s ......... ............................... 28 b Donated serxas and use offacitiiies .... ,....... _ ....................... 2b 165 312. c Recoveries of prior year grantS .................�...... ............. 2c d other (Describe in Pert x10.). ,.SEE. PnT_XIII ...... ............... 2dl 29,437. e Add lines 2011hrough Zd ............................................... ............................... 3 Subtract fine b tam lint I .......... . ........................ _ ...... ............................... 4 Amounts Included on Form 990. Part Vlll, line 12, but not on fine 1: a Investment expenses not included on Fcrm 990, Part VIII, line 7b..... ....... 4a b Other Pascribein Part XIIL) ................ ............................... bb CAdd lines 4e and 4 b ....... ............................... .............. ............................ S Total revenue. Add lines 9 and 4c. (Ibis mud equal Farm 94Q Part i, line !2.) ........................... . Total expenses and Wells per audited financial stalem ends ................... _ ....................... . Amounts Included an line 1 but not on Form 99Q Part IX, line 25: a Donated services and use of faellaii ....... ............................... . 22 165 312. is Prior year adjustments .... I ...................... ..... 2 h C Other losses ............................. . ................ ............... 2 e d Other ( Descdbe In Part XIIQ ... SEE- PART..XIII ............ ........... 2d 29.437t e Add lines 2a through 2d ............................ ...... .. .............................. ........ Subtract ant 21 from tine t .... ............................... ........ ............................... Amounts included on Form M, Part 1X. line 25, bud nal on line 11 a Imre4tmem expenses not included on Form M, Part VIII, line 7b. - . . 42 b Other (Describe in Peril X I f.) . ...... . ....... ............................... 46 cAdd first 4n and 41a .................................................... ............................... Total expenses. Add Ines S and 4c. tThie muff squat Form 490, Parf I, lire f8.) .. ... . . ................... Complete this part to govlde the descriptions required far Part 11, lines 3, 5, and 9; Part Ill, lines to and 4; Part 4V, anaa lb and 2b; Part V, I.ne 4; Part X, line 2; Part XI, lima 2d and 4b; and Part XII, lines 26 and 4b. Also compkbe this part to provide any additional ntormatkn _ --PART X- FIN 48 FOOTNOTE - THE -ORGANIZATION IS EXEMPT FROM FEDERAL INCOME -TAXES UNDER SECTION 501(171(3) OF -THE ------------ --- ----- - - - - -- ---------------------------- ___INTERNAL REVENUE CODE, EXCEPT ON NET INCOME DERIVED FROM UNRELATED BUSINESS - ACTIVITIES. THE ORGANIZATION BELIEVES THAT IT HAS APPROPRIATE -SUPPORT-FOR-ANY-TAX POSITIONS TARN, AND AS SUCH, DOES-NOT-HAVE ANY UNCERTAIN TAX POSITIONS THAT ARE -- MATERIAL TO-THE-FINANCIAL STATEMENTS, THE ORGANIZATION'S FEDERAL EXEMPT ORGANIZATION BUSINESS INCOME TAX RETURNS (FORM SAA Schedure D (Form 990) 2012 IXL6J401L 1160112 Vol. 199 Pg. _LM 2012 __ PART X; FIN 48 FOOTNOTE(CONYINUEO) ____________________ __„________- 990T) FOR 2009 THROUGH 2011 ARE SUBJECT TO EXAMINATION BY THE IRS, GENERALLY FOR _ THREE YEARS AFTER THEY_WERE_FILED.____ BM •EE.usos_ 06Mn Schedule D (Form 990) 2012 Vol. 199 Pg. ! J 2012 SCHEDULE D, PART XIII - SUPPLEMENTAL INFORMATION PAGE CLIENT 84580 VOICES FOR it /05!13 SCHEDULE D, PART XI, LINE 2D OTHER REVENUE INCLUDED IN FFS BUT NOT INCLUDED ON FORM 990 FUNDRAISING EXPENSES-. . ............. 29,437. TOTAL 29,43 SCHEDULE D, PART XII, LINE 2D OTHER EXPENSES AND LOSSES PER AUDITED FIS FUNDRAISING EXPENSES.. .., .... . _ _ _ _ _$_� 29,437 , T07AL a Z9, 437. Vol. 199 Pg. $CHEDUGEG Supp au lemental Information Regarding low No IVZ e Fundraising or Gaming ActIvitles 2012 Complete N the erganiraton answered'Yes'to form 990, Pert rV, Ihm 17, 19, ,tor:• .t .. I. a.r..tmrnf d rt. nrcun or 19, d t the anlzatlon errtehed man than $15,1100 ap Form 990•EZ, line 61, y t InMnalPowanue Sr,vhs " Atlacfito Form999or Fdrm990.F�I. rSee eepsrete lnsbuetlons. �i?=i_•r ....:, INC. .. ? c Fundraisinngg Aotvltes. Complete if the organization snswere7'Yes' to Form 970, Pan IV, line 17. Form 990.EZ Oars are not required to cornprete this part. 1 Indicate whether the organlzal ion raised lands IhratNih any of the following activities. Check all that apply. a O Mail solicitalions is ITj Solicitation of non•govemment grants Is, X Internet and Strait colic itations f rL ®�J Solicitation of governmenl grants e Phone soltcitetlons 9 Special fyndralsing events d In- person solicitations 2 a Did the organization have a written or oral agreement with any individual (including otleer%, directors, trusiees or key n emplopeas listed In Form M, Part VII) or amity in connection with Koessional fundrslsing services? ., , , ....I ......... Dyes U No b It Wes.' list the ten highest pa101ndividuals or entities (fundra lsers) pursuant to agreements under which the fundraiser is to be compensated all least $5,000 by the organization. U) Name and address o indivl ua1 or entity (fundraiser) (10 Acivity (iii) OMfundraiur Mal W cafdml of mnfr[ ullaas? Qv) Gmssreceipts from activity MAmount paid In (or retained by) fundraisar listed in cdumn (1) (v) ourtl paid to (or retained by) organization 1 Yea No 2 3 4 5 6 7 8 9 10 Tolat - p , I. LIA all states in which Ina arnani7ation is reashere or lirensetl o solicit cnnInNAinns nr hsa heen mfifad It is &,&;;n l nnm .n,r,cncu.,n a Ncaorv. SAA For Paperwork ftedtiction Act Matke, ease the Instructions for Form 990 or 990 -rZ. Schedule a (Form 990 or 990.EZ) 2012 TEEA9701L 0147113 Vol. 199 Pg. G (Form 990 or 990- EZ12012 more than $15,000 of Ust events with gross R V x 1 Gross receipts. . . ...... $ Less: Charitable contributions 3 Gross Ircome one I minus line 2) 4 Cash prizes ......... .......... 5 Noncash prices D R 6 Renitfacilily costa ................... r c 7 Food and beverages :................. Cr ± a Ent ertainment ....................... t "s 9 Other direct expenses ............... d ns and gross income'an Form 990 -E2, finis 1 and 6b. ART AVCSIOIDI I oTNBR rUVDRAIS I 1 (n*M expel (""W. bp) (tohlnumtr,) 1 10 Direct expense summary. Add lines 4 through 9 in column (d)............ ................. ........ ■ 29,437. 11 Net income summary. Cambina line 3, column (d), and line 10 ........... . . .... . ...................... . . 70, 711, Mall Gaminq�,, rpfete ff the organization answerod'Yes' to Form 990, Part IV, line 19, or reported more than $15,000 on Form 990 -EZ, line 6a. E V N u s 1 Gros revenue ....................... 2 cash prizes... . 4 3 Pon -cash prizes r e L e T y 4 RenO?a cility costs .................. .. 5 Other direct scenes ....... . . ....... (a) Bingo �F'ulllabsllrrslant. (c)Olhergamerg (d)Totalgamirrpp bingolprOgressive (add column (e1 brng0 through column (e)) 6 volunteer labor ...................... 11 Ma 11 I No 7 Direct expense summary. Add Iines 2 through 5 in Column (d) ........ . . . . . ............................ 8 Net gaming fnoeme summary. Combine Ones 1, column (d) and line 7. 1 .1 ......... .: . . . . . . .. . I .... I .. 9 Enter this stale(s) in which the organization operates gaming activilies: a Is the organization licensed to operate gaming scliAtles In each of these states? ... . . . . .......................... ❑Yes too b li'NO; explain: 19a Wers any of the organizatlan's gaming licenses revoked, suspended or Isrminaletl during the tax year ?.., ... Yes No b if 'Yes,' explain: BAA re13702. 01J07113 Schedule G (Foam 940 or 990 -E2) 2012 Vol. 199 Pg. or administer ctiarilable Amin 7 ............. ...... ............................... . ... . . . . softly formed to 12 is the organization a granlore beneficiary or trustee of a trust or a member of a partnership or other Yes Qrya 13 Indicate the percentage of gaming activity operated In: a The organization's facility.._ ............ ............................... ... .............. 137 } It An outside fadlity ............ ........ ........ ............... ........... .. ...... 13b] % 14 Enter tho name and address of the person who prepares the orgarization'e gamingfapecial events bookr and records: Name Address 13a Does the organization have a contact with a third party from whom the organizallon recelvas gaming revenue ?......... ❑Yes PH. b I}'Yee,' enter the amount of gaming revenue received by the crganijaliort $ _ _ _ _ and the arri or gaming revenue retained by the third party a c 11 'Yas.' enter name and address of the third party: Name Address 15 Gaming manager information: Name . Gaming manager compoosalron ' $ Descriptlon ofservfces provided 11 Direclorfoticer Employee FlInlopenclorill Contractor 17 Mandatory distribulions ■ is the organization required under slate law to make charitable dlstni utions tram the gaming proceeds to retain the ❑ O stab gaming toense7 Yes No b Enter the amount of diStritullons required under starts law to be distnyuled to other exempt organizations of spent In the organization's own exempt activities durirq the tax year • $ ritil {l aalPPIWIMMal IBiOrrelBSion, t;omplele mis part 10 proviae ine explanations requires Dy Part I, fine m, columns (iii) and (v), and Part III, lines 9, 9b, 16b, 15b, 15c, 16, and 17b, as applicable. Also complete this part to provide any additional Information (see instructions). BAA 1'EE,U7oaL 0140703 Schedule G 0' orm 990 or 990 -E2) 2012 Vol. 199 Pg. 4 SCHEDULE 0 Supplemental Information to Forth 990 or 990 -EZ (Form 990 or MM Can FO to provide Inlormatlon Iarresponsesto apscllk ofundons on Form 990 W99M er to povide any adcN" Wo madnn, ' Wry R" 4 v S.wi iy ' Attach to Form 990 or 9911 -a aan% 1545 W47 —_ FORM 990,PARTVI,LINE A_FQRM990REVIEWPROCE55________ _ A DRAFT OF— THE_990 —IS REVIEWED —BY THE BOARD OF— DIRECTORS BEFORE _IT_IS FILED. _ FORM 990, PART VI, LINE 12C -EXPLANATION OF MONITORING AN ENFORCEMENT OF CONFLICTS___ _----------- -- - - °— --- - - - - -- --- __ BOARD MEMBERS MUST_DISCLOSE ANY POSSIBLE C0142ETING INTERESTS. THE BOARD OF DIRECTORS MAY THEN DECIDE IF THE MEMBER SHOULD. REMAIN ON THE BOARD AND RECUSE THEM -- FROM CONFLICTING MATTERS._ -- --------------- -- -- -- - -- - ---`-- FORM 990, PART VI, LINE 15A - COMPENSATION REVIEW i APPROVAL PROCESS • CEO TOP MANAGEMENT _ _ _ THE —SALARY — — OF THE EXECUTIVE DIRECTOR IS—VOTED ANNUALLY ON ALLY BY THE BOARD—OF DIRECTORS_-- . --- ------------- - -------- - - - -- ---------------`— --_ THE STARTING SALARY OF THE EXECUTIVE DIRECTOR WAS CHECKED WITH COMPARABLE DATA IN THE AREA AND REASONABLE COST OF LIVING ADJUSTMENTS.ARE APPLIED EACH YEAR. --- FORM 990, PART VI, LINE 19- OTHER ORGAMIrAT10N DOCUMENTS PUBLICLY AVAILABLE ---THE—FORM 990 IS AVAILABLE UPON—REQUEST—AND—ON THE GUIDESTAR WEBSITE. SAA For Frpereork 9educfion Act Notice, en the Inctnetlene for Fom 9% or 990-12. TEEM%i� went Schedule 0 (Font 490 or 990•E2) 2012 Vol. 199 Pg -14 O 6 W 1111 F a q e iF IL LLI m o a~ 1 Q jr 0 N e j e' € ; a 7KM1 � � � � �. Q � ♦ O N E 4. b w w � � a.� �f �e W P 4 Vol. 199 Pg. W a 4D z Q cc W gY 0� J Q IY w W N r- M b N N N M N N N .N N IA ti M1 M1 !` h N 11 m N 4 0 a� �R §t- p PERM il§ Rgi PIII I R Fi R1 Fv N X3 18 F•r iB g.'i °o «� .n T.'i r7. i m % % Vol. 199 pg.� Te l� �e �o Al a s 3 w n n n N � N W I I f CL N O Z Fo it g~m I C o4 cl LL g� W QW V" W 5 Ld � u Vol. 199 Pg.