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HomeMy WebLinkAbout2014-02-04-10:00AM-REGULAR MEETING4T E of BRAZOS COUNTY BRYAN,TEXAS NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON FEBRUARY 4, 2014 AT 10:00 AM IN THE COMMISSIONERS COURTROOM OF THE COUNTY ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVE., SUITE 106, BRYAN, TX 77803 1. Invocation and Pledge of Allegiance - U.S. and Texas Flag - Chaplain G.H. Jones and Commissioner Cauley. 2. Call for Citizen input and /or concems. 3. Presentation(s) Presentation regarding Delinquent Property Tax Collection Activity for the period of September 1, 2013 through December 31, 2013. Consider and take action on agenda items 4 - 25: 4. Proclamation 14-013 proclaiming January 29 2014 as Bryan Lions Club Day. 5. 7. Reappointment of Dr. Tammy Tiner as a Board of Trustee member of Mental Health Mental Retardation Authority of Brazos Valley; term of appointment is March 1. 2014 through February 29, 2016. Vol. / `�� Pg. 8. Approval of Job Description for Temp. Attendant. Building & Grounds (Class Code 832 Position 6) for the Exposition Complex. 9. Payment Authorization to Wal -Mart in the amount of $47.61 for refreshments for Placement Coalition Meeting for Juvenile: amount of invoice exceeded purchase order. 10. Consider and take action upon the request to fund the final payment of $166,000 for the Community Investment Incentive for the Texas Institute for Preclinical Studies (TIPS). 11. Reauest additional funds required to purchase an APX6m00 71800 MH7 Model 3.5 Pnrtahle Raclin 12. issued. 13. Approval of change order on capital purchase order #14001613 to John Deere in the amount of $2,726,56. 14. Approval of a change order to PO #14000398 to Patterson Architects to add $115,500• this adjustment is required to accurately account for the construction costs and for additional design fees 15. Approval and ratification of the following purchase orders to obtain materials for the Arena Hall capital project • a. PO #14001772 to Ferguson for $1.137.61 • b. PO #14001773 to Dealers Electrical for $200.00 • c. PO #14001781 to Cobra Equipment Rental for $350.00 16. Requisition #00045837 to CDW Government in the amount of $654.15 to Purchase one (11 HP computer for Justice of the Peace. Pct. 3 using JP Technology Funds. 17. Consider and take action on the Verizon utility Permit to construct road bore under Maple Drive (located in the Benchlev Oaks Subdivision). This project will provide telephone service to new customer. Site is located in Precinct 4. 18. Approval of Treasurer Report for December 2013 and quarter ending 12/31/13 19. Tax Refund Applications for the following: 20. Commissioners Court minutes for the following dates: • a. January 7. 2014 - Reauiar Meeting • b. January 14, 2014 - Regular Meeting • c. January 21. 2014 - Regular Meeting • d. January 24, 2014 - Special Meeting • e. January 28. 2014 - Regular Meeting 21. Budget Amendments. Budget Amendments FY 13114 17.1 thru 17.5 22. Capital reouisition #00045969 to Motorola in the ai Vol. "z � . 23. Reauisition #00045811 to CDW Government in the amount of $1308.30 to purchase two t21 HP computers for Justice of the Peace Pct 2.2 using JP Technology Fund. 24. Personnel Change of Status. Personnel Action Forms 25. Payment of Claims. 26. Acknowledgement of the 2013 Racial Profiling Report for the Brazos County Sheriffs Office 27. Sheriffs report on inmate population. 28. Announcement of interest items and possible future agenda topics. 29. Call for Citizen input and /or concerns. 30. Adjourn. Vol. PUBLIC COMMENTS Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four minutes per person. Persons are invited to submit comments in writing on the agenda items and /or attend and make comment at the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas Constitution. As a Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in attendance at any Regular, Special and /or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to, and /or addressing the Court; in participating in public discussions before the Court; and in all actions in the presence of the Court. Those members of the public who are inappropriately attired and/or who do not conduct themselves in an orderly and appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and/or continued disruption of the meeting may result in a Contempt of Court Citation. 9 is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or group. Neither is it the intention of the Court to allow a member (or members) of the public to insult the honesty and/or integrity of the Court, as a body, or any member or members of the Court, or County employees, Individually, or collectively. Accordingly, profane, insulting or threatening language directed toward the Court and/or any person in the Court's presence and/or racial, ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following sanctions: 1. cancellation of a speaker's time; 2. removal from the Commissioners Court; 3. a Contempt Citation; and/or 4. such other and/or criminal sanctions as may be authorized under the Constitution, Statutes and Codes of the State of Texas. The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However, responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County Judge and/or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite existing policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act ? 551.042. INVOCATION Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court The Views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Court. The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave., Suite 106, Bryan, TX 77803 Is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two working days before the meeting. To make arrangements, please call (979) 3614102. Vol. 1�- 6 Pg.. Vy BRAZOSCOUNTY BRYAN,TEXAS MINUTES February 4, 2014 BRAZOS COUNTY COMMISSIONERS COURT REGULAR MEETING E Signature Page.0 E File Stamped Agenda.pdf 0 Sign in sheet.pdf A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Administration Building, 200 South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday, February 4, 2014 with the following members of the Court present: Duane Peters, County Judge, Presiding; Lloyd Wassermann, Commissioner of Precinct 1; Sammy Catalena, Commissioner of Precinct 2; Kenny Mallard, Commissioner of Precinct 3, Absent; Irma Cauley, Commissioner of Precinct 4; Karen McQueen, County Clerk. The attached sheets contain the names of the citizens and officials that were in attendance. Invocation and Pledge of Allegiance - U.S. and Texas Flag - Chaplain G.H. Jones and Commissioner Cauley. 2. Call for Citizen input and /or concerns. 3. Presentation(s) Presentation regarding Delinquent Property Tax Collection Activity for the period of September 1, 2013 through December 31, 2013. Vol. pg_ E Item 3.odf The presentation on delinquent property tax collection was skipped due to Mr. Veselka not being present. Consider and take action on agenda items 4 - 25: 4. Proclamation 14 -013 proclaiming January 29, 2014 as Bryan Lions Club Day. The County Judge read aloud a Proclamation honoring the Lions Club of Bryan for their ninety (90) years of service within Bryan and the surrounding community. The Court honors and salutes the Bryan Lions Club for their efforts, dedication and commitment to service within the community and proclaims January 29, 2014 as Bryan Lions Club Day. Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters. Wassermann . 5. Reappointment of Dr. Tammy Tiner as a Board of Trustee member of Mental Health Mental Retardation Authority of Brazos Valley; term of appointment is March 1, 2014 through February 29, 2016. Item 5.odf Motion: Approve , Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Irma Cauley. Passed. 4 -0. Members voting Aye: Catalena , Cauley Peters. Wassermann . Members Absent: Mallard . 6. Authorization for Sheriff Chris Kirk to travel out of the State of Texas to attend training with the Western States Sheriffs' Association at their 2014 Annual Training Conference, to be held in Las Vegas Nevada. Sheriff Kirk is the immediate Past President of this Association and is a member of the Executive Board. Item 6.odf Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Irma Cauley. Passed. 4 -0. Members voting Aye: Catalena , Cauley , Peters, Wassermann . Members Absent: Mallard . Discuss and take possible action on granting leave without pay from February 1, 2014 through February 28, 2014 for employee 11149 (Division 31000200, Class 2822 Position 1) to attend a work related training that is not related to their part time job with Brazos County. E Item 7. f The Court approved a request submitted by the Juvenile Services Department for leave without pay from February 1, 2014 through February 28, 2014 for an employee. Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by Commissioner LLoyd Wassermann. Passed. 4 -0. Members voting Aye: Catalena , Cauley, Peters , Wassermann. Members Absent: Mallard. 8. Approval of Job Description for Temp. Attendant, Building &amp; Grounds (Class Code 832 Position 6) for the Exposition Complex. C Item 8.odf A copy of the job description is attached. Motion: Approve , Moved by Commissioner Sammy Catalena, Seconded by Commissioner LLoyd Wassermann. Passed. 4 -0. Members voting Aye: Catalena, Cauley, Peters , Wassermann . Members Absent: Mallard . Vol. / 74 Pg. "fl 9. Payment Authorization to Wal -Mart in the amount of $47.61 for refreshments for Placement Coalition Meeting for Juvenile; amount of invoice exceeded purchase order. C Item 9.odf Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by Commissioner Lloyd Wassermann. Passed. 4 -0. Members voting Aye: Catalena , Cauley, Peters , Wassermann. Members Absent: Mallard . 10. Consider and take action upon the request to fund the final payment of $166,000 for the Community Investment Incentive for the Texas Institute for Preclinical Studies (TIPS). C Item 10.pdf Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Sammy Catalena. Passed. 4 -0. Members voting Aye: Catalena, Cauley, Peters , Wassermann. Members Absent: Mallard. 11. Request additional funds required to purchase an APX6000 7/800 MHZ Model 3.5 Portable Radio, approved in the FY 2014 Capital Budget, for the Brazos County Office of the Sheriff. The actual cost is now $197.47 higher than it was estimated when the capital budget was approved several months ago. E Item 11.odf Motion: Approve , Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Irma Cauley. Passed. 4 -0. Members voting Aye: Catalena, Cauley, Peters , Wassermann . Members Absent: Mallard . 12. Request approval of an additional $2,726.56 for the John Deere 5085E Utility Tractor instead of the 5083E Utility Tractor which has been discontinued and has been excluded from BuyBoard State Contract. The dealer /vendor indicated that they were not previously aware of this exclusion. The Court approval to purchase the original tractor was on January 14, 2014 and Purchase Order 14001613 was issued. L Item 12.odf This request is made by Tom Quarles, General Manager of the Expo Complex. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner LLoyd Wassermann. Passed. 4 -0. Members voting Aye: Catalena , Cauley, Peters, Wassermann. Members Absent: Mallard . 13. Approval of change order on capital purchase order #14001613 to John Deere in the amount of $2,726.56. C; Item 13.0 Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner LLoyd Wassermann. Passed. 4 -0. Members voting Aye: Catalena , Cauley, Peters , Wassermann . Members Absent: Mallard . 14. Approval of a change order to PO #14000398 to Patterson Architects to add $115,500; this adjustment is required to accurately account for the construction costs and for additional design fees. C; Item 14.odf This will accurately account for the construction costs and for additional design fees incurred in the remodeling of the Courthouse. Motion: Approve , Moved by Commissioner Sammy Catalena, Seconded by County Judge Duane Peters. Passed. 4 -0. Members voting Aye: Catalena , Cauley , Peters , Wassermann . Members Absent: Mallard . Vol. / " =Pg.-f 15. Approval and ratification of the following purchase orders to obtain materials for the Arena Hall capital project. a. PO #14001772 to Ferguson for $1,137.61 b. PO #14001773 to Dealers Electrical for $200.00c. PO #14001781 to Cobra Equipment Rental for $350.00 L' Item 15.odf • a. PO #14001772 to Ferguson for $1,137.61 • b. PO #140001773 to Dealers Electric for $200 • c. PO #14001781 to Cobra Equipment Rental for $350 Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Lloyd Wassermann. Passed. 4 -0. Members voting Aye: Catalena , Cauley , Peters, Wassermann . Members Absent: Mallard . 16. Requisition #00045837 to CDW Government in the amount of $654.15 to purchase one (1) HP computer for Justice of the Peace, Pct. 3 using JP Technology Funds. L Item 16.0 Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner LLoyd Wassermann. Passed. 4 -0. Members voting Aye: Catalena, Cauley, Peters , Wassermann. Members Absent: Mallard. 17. Consider and take action on the Verizon utility permit to construct road bore under Maple Drive (located in the Benchley Oaks Subdivision). This project will provide telephone service to new customer. Site is located in Precinct 4. C Item 17.odf Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by Commissioner Sammy Catalena. Passed. 4 -0. Members voting Aye: Catalena , Cauley , Peters, Wassermann . Members Absent: Mallard . 18. Approval of Treasurer Report for December 2013 and quarter ending 12/31/13. Item 18.odf A copy of each is attached and made a part of these minutes. Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Irma Cauley. Passed. 4 -0. Members voting Aye: Catalena , Cauley Peters, Wassermann . Members Absent: Mallard . 19. Tax Refund Applications for the following: a. AR Stone Investments - overpayment- $30.39b. Wells Fargo Bank- overpayment- $2239.36c. Heather Sims - overpayment- $17.05d. Donald &amp; Becky Balzen- overpayment-$13.72e. Charles Edward Gibbs, Sr.- overpayment- $10.00f. Classic Bank - overpayment-$3788.14g. Jean Kirby Morrison - overpayment- $27.00h. Ben &amp; Nancy Crouch - overpayment- $10.00i. Kathleen Todd Palermo- overpayment- $100.00j. David A. Georg - overpayment -$7.88 Item 19.odf • a. AR Stone Investments - overpayment $30.39 • b. Wells Fargo Bank - overpayment $2,239.36 • c. Heather Sims - overpayment $17.05 • d. Donald & Becky Balzen- overpayment $13.72 • e. Charles Edward Gibbs, Sr.- overpayment $10.00 • f. Classic Bank - overpayment $3788.14 Vol. Pg, �5� • g. Jean Kirby Morrison - overpayment $27.00 • h. Ben & Nancy Crouch - overpayment $10.00 • i. Kathleen Todd Palermo- overpayment $100.00 . j. David A. Gorge- overpayment $7.88 Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner LLoyd Wassermann. Passed. 4 -0. Members voting Aye: Catalena , Cauley , Peters , Wassermann. Members Absent: Mallard. 20. Commissioners Court minutes for the following dates: • a. January 7, 2014 - Regular Meeting • b. January 14, 2014 - Regular Meeting • c. January 21, 2014 - Regular Meeting • d. January 24, 2014 - Special Meeting • e. January 28, 2014 - Regular Meeting Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Sammy Catalena. Passed. 4 -0. Members voting Aye: Catalena, Cauley, Peters, Wassermann. Members Absent: Mallard . 21. Budget Amendments. Budget Amendments FY 13/14 17.1 thru 17.5 `A Item 21.odf 17.1 Transfer funds from General Fund Contingency to Risk Management 17.2 Reallocate funds for Capital Projects 17.3 Reallocate funds for Brazos Center 17.4 Reallocate fundsfor Road & Bridge 17.5 Reallocate funds for Justice of the Peace Precinct 2 Place 2 Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner LLoyd Wassermann. Passed. 4 -0. Members voting Aye: Catalena , Cauley , Peters, Wassermann . Members Absent: Mallard . 22. Capital requisition #00045969 to Motorola in the amount of $3,697.47 for the purchase of a handheld radio for Sheriff department's new deputy. L-`-. Item 22.odf Motion: Approve , Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Irma Cauley. Passed. 4 -0. Members voting Aye: Catalena, Cauley Peters , Wassermann . Members Absent: Mallard . 23. Requisition #00045811 to CDW Government in the amount of $1308.30 to purchase two (2) HP computers for Justice of the Peace, Pct. 2.2 using JP Technology Fund. t L- Item 23.odf Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner LLoyd Wassermann. Passed. 4 -0. Members voting Aye: Catalena Cauley , Peters, Wassermann . Members Absent: Mallard . 24. Personnel Change of Status. Personnel Action Forms L-' Item 24.odf A copy of the Personnel Change of Status requests is attached. Vol. l %lo Pg. 02.3 Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Lloyd Wassermann. Passed. 4 -0. Members voting Aye: Catalena , Cauley , Peters , Wassermann. Members Absent: Mallard. 25. Payment of Claims. E Claims Sheet.pdf E BILL LIST 02.04.14.odf 7118201 through 7118399 Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by County Judge Duane Peters. Passed. 4 -0. Members voting Aye: Catalena , Cauley, Peters, Wassermann. Members Absent: Mallard. A copy of the Personnel Change of Status requests is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner LLoyd Wassermann. Passed. 0 -0. 26. Acknowledgement of the 2013 Racial Profiling Report for the Brazos County Sheriffs Office. U Item 26.pdf The Court acknowledged receipt of the 2013 Racial Profiling Report for the Brazos County Sheriffs Office. 27. Sheriffs report on inmate population. Sheriff Chris Kirk stated there were 587 inmates in jail, 72 have electronic monitors and 14 are pending for monitors. 28. Announcement of interest items and possible future agenda topics. There were no announcements. 29. Call for Citizen input and /or concerns. There was no citizen's input. 30. Adjourn. Vol. Pg. The foregoing minutes of the Commissioners Court meeting held February 4. 2014 have been examined and are approved in open Court this day of Gl lr(j� 2014, in Bryan, Brazos County, Texas. Duane Peters Lloyd Wassermann County Judge Commissioner, Precinct 1 Sammy C ena Kenny Mallard Commiss oner, Precinct 2 Commissioner, Precinct 3 Commissioner, Precinct 4 Attest: If Karen McQueen County Clerk Vol / % � Page ,2-s'' F P r BRAZOS COUNTY COMMISSIONERS COURT MEETING ON r 44 y 209f NT /CZ�6r, Name Org�a' nization /Dep ment e 4.. c K 1 CorS O , zoo�Sd CA G t J)LA k f &t*4 C� ^ Vol. Pg. / CC- FA BRAZOS COUNTY COMMISSIONERS COURT MEETING ON. —�'-t� 200�AT O(5 h Name Organization /Dep ment �a c4k-s � /n jo?l l3 VU L k z d?—G# , 10413 ti� f -jX ti �;), - Brazos County Job Description Last Updated: September 2012 Class Number: 832 Pay Group: 09 FLEA Status; Non Exempt Approved Date: 10/01/2013 Position End Onto., 109/3012014 Title: Reports To: -• - -- J Template Revlsim 1.2 OSMSM2 Attendant, Building & Grounds (1040 hrs. Exposition Complex ­­...".... 1. _. - .- -------------------­ 11.1 . ..... Event Coordinators & All Managers General Sum mary: Performs and monitors daily operational responsibilities including janitorial duties, responsibilities and maintenance of the Brazos County Exposition Complex Including setting-up, cleaning and tearing-down events. Essential dattile-sr i - .. . - I nOperates lght to moderate equipment su ch a 9 ta c or a with Imp lona nts, forklifts a nd skid steer los do r a S a is up Aeoa down rodeo a q upme horns stalls, cattle ties, panels and pens: Sets upttears down meeting and event rooms, Including stages, dance floors, tables, chairs and equipment and assists with the sound /electrical system setup and/or tear down; Cleans meeting and event rooms, including sweeping, vacuuming and taking out trash; Cleans restrooms, including using commercial chemicals to remove stains/odors and keeps them free of lifter; bun and scrubs floors as needed and instructed. Keeps all floors dusted, mopped, and vacuumed: Changes light bulbs and distributes supplies as necessary; Assists in painting and other maintenance projects as necessary; Operates a vacuum cleaner and hand cleaning materials, supplies and equipment; Cleans windows, doors, floors, water fountains, and furniture; Empties and cleans Waste receptacles and properly disposes of trash; Assists visitors in a polite manner during events at the Exposition Complex: Keeps janitorial and storage areas clean and organized: Must be willing to work various hours as needed including some nights, weekends, holidays, etc.; Communicates with Exposition Complex administrative assistant/secretary regarding janitorial supply inventory; Assists as necessary in inventory control including equipment and consurnables. Other -Duties -as... High school graduation or its equivalent: or any eqw provides the required knowledge, skills and abilities. ..... ........ . least one year of related work experience. ------------------__ - --------- . ...... ------ I'll, . 11 - -------- - Certificates, Licenses, ................. . .. - - - -- Vol. Pg. W __— -- - ��s't the physical demands described -here- a re rep re successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the mployee is regularly required to sit; use hand to finger, handle, or to feel; reach with hands and arms; bend nd kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 100 pounds, such as bags of mulch and rocks. Specific vision abilities required for this job include close vision, distance vision, and the ability to adjust focus, Knowledge, Skills, & --- --~-^—��—'^^�----~'---�---------------------------- —''—'--�i Abilities ! Typical: Safe operation of custodial and maintenance equipment, including the safe use of commercial cleaning chemicals. Ability to follow oral and written instructionc ability to loam the proper use of lanitorlai equipment and supplies; ability to make minor repairs: ability to communicate and work effectively with co-workers; ability to perform physical and strenuous work; and an ability to understand and follow Brazos County safety policies. while performing the essential functions of this job. Reasonable accommodations maybe made tow..W individuals with disabilities to perform the essential functions, The noise level in the work environment is frequently loud. The employee is constantly required to work closely with others as a part of a team to perform muftiple tasks simultaneously, and switch from one task to another. The employee is frequently required to work under time pressures and meet deadlines. The employee may be exposed to extreme weather MD Duane Peters Date County Judge Covetsheet Page I of t I BRAZOS COUNTY BRYAN,TEXAS g Print DEPARTMENT: DATE OF COURT MEETING: 2/412014 Duane Peters Date County Judge ITEM: Approval of a change order to PO #14000398 to Patterson Architects to add $115,500; this adjustment is required to accurately account for the construction costs and for additional design fees. TO: Commissioners Court FROM: DATE: 01/23/2014 FISCAL IMPACT: Yes BUDGETED: Yes DOLLAR AMOUNT: $115,500.00 BUDGET DETAIL: SOURCE OF FUNDS: NOTES/EXCEPTIONS: ACTION REQUESTED OR Approval of a change orderto PO # 14000398 to Patterson Architects to ALTERNATIVES: add $115,500. This adjustment is required to accurately account for the construction costs and for additional design fees. ATTACHMENTS: Narne•. Description: Type: 0 Brazos County Chances - Scope of Work .odf brazos co scope of work Backup Material 0 Courthouse- Phase IV Proposal and PO.PDF phase IV proposal and PO Backup Material Vol. Pg. '90 PAT ERSON CHIT ECTS 701 South Texas Ave Bryan, Texas 77803 979 775 6036 - 21 March 2013 Mr. Charles Wendt Brazos County 200 S Texas Avenue, Ste 352 Bryan, TX 77803 RE: Brazos County Courthouse Renovations Phase N PA Project Number: 2010 -1018 Proposed Changes in the Scope of Work Dear Charles, Based on recent meetings with the users and administration we would like to present the proposed changes to the above project with the associated A /E fees for completion. SC0PECHANGES Base Bid — Modifications to the Administrative offices for both the 85`h and 361x` District Courts by eliminating Meeting Room 4110 and expanding the offices for each court as shown in the attached drawings SK 1 thru SK 3. The proposed changes will add 427 SF to the 85`h District Court Suite and 556 SF to the 361' District Court Suite. Alternates - Providing new Auxiliary Courts in the existing 1954 building to provide courtrooms and offices for Magistrates Two and Three has been proposed as an alternate to the current base bid. Refer to the attached drawing SK 4 for the proposed Alternate No. 2. Proposed changes to the 1954 building have been discussed with District Court staff to include a larger meeting room (small central jury room) in lieu of the current base bid shown on the construction documents. Refer to attached drawing SK 5 for proposed Alternate No. 3. Alternate No. 4 would provide a new facility for both the Constable and the Justice of the Peace for Precinct 4 in Iieu of the shell space in the Base Bid. Refer to attached drawing SK 6 for the proposed changes in the work. ARCHITECTURAL / ENGINEERING FEES For A/E Services to complete the requested changes to the Construction Documents, described above, compensation shall be based on a fixed fee as follows: esign I Vol. Pg. _02_ 6/ . ' r,..,,..., Brazos County Renovations Phase N Page 2 Scope of Work Changes Modifications to the 85 hand and 361°` District Court Suites $50,000.00 Alternate No. 2 - Magistrate Courtrooms would add $640,000.00 to the Base Bid. $64,000.00 Alternate No. 3 - Central Jury Room would add $260,000.00 to the Base Bid. $26,000.00 Alternate No. 4 — Constable / Justice of the Peace, Precinct 4 would add to the Base Bid. $54,000.00 We sincerely appreciate the opportunity to submit this revision to our proposal and look forward to completing this phase of the project for Brazos County. Sincerely, Barbara Patterson, Associate AIA President pg: I NO 17'a p��.��sr I t ���y^`JI\v��/ y �y Al naZISVHl LSM Hyo.c BNOLLYAON3' Q G � a IM El° ;M p© P 9m 19 Ell -S i lk 1 4110 Iii.► °�4� 4 �� � I $ 9 ip lip �a9 6 °° °s.� � gg�7 � r• Pad q° .a ; aB, £ 1a6 _._.:.. _.y a i p: psist as °lal rg @ a 3 3 i ► ( ag B3 41 � ._ __ —__ - d 81 • ! !91, °a •i�l�ssa °! ea - 4 � p 7e H Me III Nadi � � $�a � +1 a♦ r � a IM El° ;M p© P 9m 19 Ell -S i lk 1 4110 Iii.► °�4� 4 �� � I $ 9 ip lip �a9 6 °° °s.� � gg�7 � r• Pad q° .a ; aB, £ 1a6 _._.:.. _.y a i p: psist as °lal rg @ a 3 3 i ► ( ag B3 41 � ._ __ —__ - d 81 • ! !91, °a •i�l�ssa °! ea - 4 � p 7e H Me III Nadi � � $�a *-I J 11i I �� 'tit Si X 17 U) U� T TGUET + W z Q C, kn u Ln CQ AM �7 C, < Fn z —t LLI cl U2 J 11i I �� 'tit Si X 17 U) U� T TGUET + W z Q C, kn u Ln CQ AM �7 < Fn z —t LLI cl U2 z U vo 2 liw-a ,S 7' u, P ci f 0 U i z4 LD ilc U U Q fi C� m Q V it F,'� F7 r i W F L oo0om® H it 11111 n N 8 T n) O u'S I" HSVHJ 00 All-MOO Vol. 11,6 Pg. off% a MI •>it 0 e p� f e I J 2 c Z P �i C P �lD a v � � �v W\ o � � s 4 n - o A �.4 h J �to w Vol. pg. s Y 51 o N W\ o � � s 4 n - o A �.4 h J �to w Vol. pg. IQ i I$ 2 U � � r P � 2 ! c .d Z_ c� � o s Y �m � IQ i I$ 2 U � � r P � 2 ! c .d Z_ c� � o BILL TO: BRAZOS COUNTY Auditor's Office P.O. Box 914 Bryan, TX 77803 V F-801348 E PATTERSON, FRED A JR N. D PATTERSON ARCHITECTS INC O 701 S TEXAS AVE R L BRYAN TX 77803 19 �001� PURCHASE ORDER O. 11532 PAGE NO. 1 HI PURCHASING P 200 S. TEXAS AVE,, STE 352 I BRYAN, TEXAS 77803 J 0 L ATTN: ORDER DATE: 01/19/11 1 BUYER: LESLIE'. RED. NO.: 00032458 REQ. DATE: TERMS: NET 30 DAYS F.O.B.: DESC.i ITEM#I QUANTI 1. UOM I DESCRIPTION UNIT PRICE EXTENSION O1 1.00 DESIGN OF THE COURTHOUSE REMODEL IV AS PER AGREED SCOPE OF WORK PHASE 528500.0000 528,500.00 ITEM# DIVISIONIACCOUNT AMOUNT PROJECT CODE - PAGE TOTAL 8 528, 500:-00 TOTAL S 528,500.00 01 63000700 80101003 528,500.00 v APPRO ED BY PAT HOWARD N 6 PAT�I'ERSON A�I�GH I`CTS South Texas Ave iryan, Texas 77303 '. 979 775 6036 6 Janauary 2011 Judge Duane Peters, Brazos County 200 South Texas Avenue, Suite 332 Bryan, TX 77803 RE: Proposal for Architectural and Engineering Services fors'- saw Brazos County Courthouse 4 oor Renovati ons: 201 mr ; . Dear Judge Peters: 10 I ,Patterson *. Architects is pleased to present this proposal for Basic Architectural and Engineering Services for the continuation of the renovations to the Brazos County Courthouse in Bryan. SCOPE OF WORK We will use the space needs identified in the 2005 needs assessment study and meet with the current users (department heads, appointed and elected officials) of the existing facility to design the modifications to the existing courthouse for the Phase IV improvements. The Owner to provide a current hazardous material survey for this portion of the project and be responsible for all required abatement. Current project requirements include 4 new district courtrooms, concourse, court support (common) areas, public toilets, janitors closet, IT space, replacement of elevator "A ", modification (upgrade) to elevator "B" for the renovation to the fourth floor. The project will be designed for phased construction to allow the County to negotiate a construction contract with in the funds available at the time the project is to bid. Patterson* Architects will then investigate potential design.concepts to establish the direction of the project, produce preliminary design sketches, and provide other information as required to communicate the preliminary design to the Owner for approval. A preliminary estimate of probable construction costs will be prepared from the preliminary design data. This estimate will be reviewed and approved by the Owner prior to proceeding with the final construction documents. Vol. pg. Z7d . d sign Brazos County Courthouse 4th Floor Page 2 O Once the preliminary design has been approved, Patterson * Architects will prepare the final construction drawings and specifications required for bidding and construction. ARCHITECTURAL /ENGINEERING SERVICES Basic Services -These 'Basic Services" to be provided by Patterson * Architects include the following: A. Conceptual Design (Phase M 1. Review Owner- supplied data (program and budget) 2. Conceptual Building Plans 3. Preliminary selection of building systems and materials 4. Presentations B. Preliminary Design (Phase IV) 1. Architectural design/ documentation 2. Structural design/ documentation 3. Civil design/ documentation (if required by scope) 4. Mechanical and electrical design/ documentation 5. Material research/ specifications 6. Agency consulting review /approval 7. Statement of probable construction costs C. Final Design (Phase IV) 1. Architectural design /documentation 2. Structural design/ documentation 3. Civil design/ documentation (if required by scope) 4. Mechanical and electrical design /documentation 5. Material research/ specifications 6. Agency consulting /review /approval 7. Statement of probable construction costs 8. Presentations D. RFP Preparations and Evaluation (Phase IV) 1. Bidding materials 2. Addenda as required 3. Proposal evaluation and recommendations E. Construction (Phase IV) 1. Construction field observation 2. Submittal Review 3. Supplemental documents 4. Quotation requests/ change orders 5. Project schedule monitoring 6. Construction cost accounting 7. Project close -out Brazos County Courthouse 4th Floor Page 3 Additional Services - The following Additional Services may be required on this project depending on the final scope of work. Any of these additional services would be invoiced at our hourly rates for time spent on the project. 1. Detailed preliminary design package prepared specifically for preliminary cost estimating by Contractor/ s. 2. Additional presentation drawings, models, etc. shall be considered as additional services and shall be provided only at the request of the Owner. 3. Major design revisions requested by the Owner after the design is approved and construction drawings have been begun. 4. Any Owner requested revisions to. the construction documents once they have been substantially completed. 5. Detailed coordination of Owner furnished equi ment (communications, devices, computer or telephone equipment, etc. ESTIMATED COST OF CONSTRUCTION The following describes the current scope of work for Phase IV (4th Floor) and the estimated cost of the construction for areas in which we have the responsibility of specifying materials. Please refer to the attached construction cost estimate for more detailed breakdown and scope for each proposed phase of the project. Actual scope of work for specific construction phases will be determined by the building committee prior to the beginning of Preliminary Design Phase IV A (West side District courts) Phase IV B (East side District courts) Construction Cost $2,789,000.00 + 4eZ, &00 $1,796,000.00 If the new mechanical room on the roof (enclose the recreation area) is to be considered as part of the project, add $400,000.00 to Phase IV A above when considering the budget. - --'�" p tu,� 2s+ (o To LLD To ARCHITECTURAL/ ENGINEERING FEES Basic Services - For Architectural /Engineering Services as described above, compensation shall be based on ten percent (1070) of the construction cost to renovate the existing facility. If the new mechanical room on the roof (enclose the recreation area) is to be considered as part of the project, the fees below will need to be adjusted. Using the estimated construction cost above, when broken down in phases, this (� fee would be invoiced as follows: . Vol. ��_ P9• %� Brazos County Courthouse 4th,Floor Page 4 Conceptual Design 15% $73,275.00 Preliminary Design 20% 97,700.00 Final Design 40% 195,400.00 RFP Preparations* Evaluation 5% 24,425.00 Construction 20% 97.700.00 Proposed A/E Fee 10070 $488,500.00 Reimbursable Expenses- In addition to the fees stated above. Patterson Architects will be reimbursed for the following costs: • Agency review/ Application fees (TDLR, Site Development, Plan Review) • Additional engineering reports requested by the City or other governmental agency after the project has begun • Cost of maps, reports, photographs and surveys, and other documentation necessary to the conduct of the work and not otherwise required to be furnished by the Owner • long distance telephone calls, postage, handling and other similar items • travel related expenses including mileage • reproduction of drawings, specifications and other documents requested by the Owner All items will be invoiced at one and one tenth (1.10) times the amount expended by the Architect's employees and consultants in the interest of the project. O . The estimate for anticipated reimbursable expenses for this phase of the project should not exceed $6,000.00 CONDITIONS OF THE AGREEMENT As discussed in the kick off meeting, our current agreement with Brazos County will be amended to include the above scope of work and a purchase order will be required in order for Patterson * Architects to proceed with the work for Phase IV of the Courthouse Renovations (4th Floor). We sincerely appreciate the opportunity to submit this proposal and look forward to working with you on the next Phase of the Courthouse Renovations. Respectfully submitted, 1. Fred A. Patterson, Jr. AIA Vice- President Vol. /i�� P9•�.23_ BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPARTMENT: Road & Bridge MEETING DATE: February 4, 2014 SUBJECT: Utility Permit — Verizon Southwest Consider and take action on the Verizon utility permit to construct road bore under Maple Drive Oocated in the Benchley Oaks Subdivision). This project will provide telephone service to new customer. Site is located in Precinct 4. SUBMITTED BY: J ', Salvato ght of Way Agent APPROVED BY: Commissioner This request is (APPROVED / DENIED ❑ by Commissioners' Court Duane Peters, County Judge DATE: x /19 Pg NOTIFICATION OF PROPOSED INSTALLATION AND /OR REPAIRS OF TELEPHONE FACILITIES AND DESIGNATING PLACEMENT OF UTILITY W COUNTY RIGHT OF WAY TO: THE COUNTY ENGINEER OF BRAZOS COUNTY, TEXAS Comes now vERIZON SOUTHWEST [company name], hereinafter referred to as "Company" a TEXAS [state] Corporation, with authority to transact business in Texas, acting by and through its duly authorized representative, and hereby notifies the County Engineer of its intent to lay, construct, maintain, repair and/or operate a telephone facility under, over, across and/or along certain County Roads as shown on drawings and diagrams attached hereto and said location described as follows: In Benchley Oaks Subdivision, at a point approximately 510' southwest of the junction of Benchley Dr. and Maple Dr., a road bore for drop wire will be made across Maple Drive with 45' of 2" PVC. The bore will be made to a minimum depth of 36" below the center of the ditch. The location and description of the proposed installation and appurtenances must be fully shown on detailed drawings attached to this Notification. The Company shall commence actual construction/work in good faith within 60 days from the date of said permit and shall complete said construction /work within 30 working days. (COMPANY MUST FILL IN). If such construction is not begun by the 60th day, Company will be required to provide a new notice. Company declares that prior to filing this application, it has ascertained the location of all existing utilities, both aerial and underground, and the filing of this application is prima facie evidence that the proposed installation will not conflict with any existing utility. A copy of this notice shall be kept at the job site any time work is being performed. In the event of deviation from this notice, the Brazos County Engineer's Office or its designated representative will be notified as soon as practicable. Approval of County Engineer's Office may take as long as two weeks after complete application is received. Failure to notify the County Engineer's Office within 24 hours of beginning construction shall constitute grounds for job shutdown. Vol. �_ pg, v273 By signing below, I certify that I am authorized to represent the Company listed below, and that the Company agrees to the conditions/provisions included in this notification. VERIZON SOUTHWEST Company Name Brenda Vaidak By: Ue Signature 01 Supervisor - Network Eneineer Title 301 Industrial Blvd., Bryan, Texas 77803 Address 979 - 821 -4770 Phone Number Brenda vaidak(c't,,verizon.com Email Vol. - -� , '� pg. ACCEPTANCE OF NOTIFICATION Brazos County offers no objection to the proposed location of the utility in the County right of way as shown by accompanying drawings and notice dated of Z9- Z01(/ except as noted below: EXCEPTIONS: L we OL Br#es County Engineer Vol. ___/ "79- Pg• �2% -- ugog!e Maps 1' Google, 1{ ray,c i vie. 4YE41 'texas an�ri+ ay'osR flop ��. U ur TRA114 4 e ,K A2k y t! 11„ ± S. 4C M n z ,gym ,3ard fed Ord Mumford Road .,o, Citizen Colfe^tn \ a� Vol. � Pg. Leg _ F . 1 BUSED CA -- — — — — DROP 6 BORE BORE AND PLACE 45'OF 2" PVC. -Ike / �P6 NOTE AREA — CALL 811 FOR LOCATES. BRYAN LAKEVI W S.M. 16248308 N KILOVOLTS 12.50 PRIMARY VOM IJT.USEI ISUR.J rrcnccn n \ \0"o Y VERIZON AREA DIVISION: SOUTHWEST EXCH.:54 W•C•: 7780 WO NO.: RECORDS ICC TITLE: COUNTY NOTIFICATION —JTE TWP: RNG.: I SEC.: 9S c r es� 012104 012106 STATE: Tx iFM. CO.: 002 T E:h WP3 I RVWN I RVW I APRVD % : r-100.ee' PRINT 1 OF I BRAZOS COUNTY ROADWAY SAFETY AND ROAD PRESERVATION STANDARDS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY A, General Requirements I. Adequate drainage shall be maintained in ditches at all dries. 2. Pennittee will use best management practices (`BMP ") (EPA and TCEQ both provide lists of examples of BMPs) to minimize erosion and sedimentation resulting from the proposed installation. 3. The permittee shall take precautions to avoid damage to property. All County Right of Way and property shall be restored to its original condition, as far as practical, in the opinion of the County Engineer or appointed representative. 4. The construction and maintenance of such utility shall not interfere with the property or rights of a prior occupant. 5, Permittee shall not interfere with other utilities located in the right of way. In the event damages occur, permittee will be liable to the County or other utilities running through the right of way. 6. County Engineer shall determine whether or not permittee's plans shall inconvenience the public. If it is determined that inconvenience to the public exists, then the County Engineer will decide whether such project will be allowed or if an alternative exists so as not to inconvenience the public, B. Safety Requirements 1. Proper traffic control measures must be put in place prior to beginning work and remain in place during the duration of the job. All traffic control measures must follow the Texas Manual of Uniform Traffic Control Devices (TMUTCD). See Traffic Control Requirements below. 2, During construction, all safety regulations of the Texas Department of Transportation shall be observed. 3. Permittee must take such precautions and measures, including placing and displaying safety devices, as may be necessary, in order to safely conduct the public through the project area. Company shall provide flagmen, signs, signals or devices necessary to provide complete safety to the public. 4. Adequate provisions must be made to cause minimum inconveniences to traffic and adjacent property owners. 5. No cable, conduit and/or pole line shall be laid, constructed, maintained and /or repaired so as to constitute a danger or hazard of any kind to persons or vehicles using such road. Any poles placed in the Right of Way for future installation shall be placed at the back of the Right of Way. Exceptions may be approved by the County Engineer. C. Traffic Control Plait I. A traffic control plan, pursuant to the TMUTCD or Engineered Traffic Control Plan must be provided for the following: a. Any constuction (i.e. pit, excavation, hole) left open over night, requires specific nighttime traffic control measures pursuant to the TMUTCD; b. if construction is within ten (10) feet of the roadway; or c. Any work performed in the road right -of -way; 2. Plan must be attached to the permit and kept at the job site any time work is being performed. 3. Plan must set forth the tune of completion for the job. c,�� Vol. -:y:- �_ Pg. ��� D. Design Standards L All overhead installations shall conform to clearance standards of the Texas Department of Transportation and the pole be placed in the designated area for power specified as set forth in the Texas Uiifilies Code, Section 181.045. 2. All pole installation (including lighting) shall be placed at the backside of the Right of Way to ensure safety to the public. Any pole placed in violation of this requirement will be required to be moved to the appropriate location at the company's expense. Exceptions may be approved by the County Engineer. 3. All underground installations shall (these are minimum depths— utility may place deeper): a. be placed at a minimum depth of forty -eight (48) inches below the top of the pavement; b, be at least thirty -six (36) inches below ditch flow line when installation is within the area measured from top of bank to top of bank; c. be at least forty -eight (48) inches below ditch flow line if low pressure gas or petroleum lines. For high pressure gas and petroleum lines, see High Pressure Pipelines requirements listed below; d. not be closer than ten (10) feet from the edge of pavement. Exceptions may apply in tights of way of less than 60', 4. Water Lines: All water lines must be a minimum 36- inches below the ditch flow line and cased. Waterlines shall be cased if crossing under the roadway.' 5. Utilities in all new developments that have 60 feet or greater of right of way shall be installed within designated locations based upon the type of utility. The locations shall be as follows: (measured from back of right -of -way). Power — 0 -2 feet, nominally V Phone — 2 -4 feet, nominally 3' Gas -4 -6 feet, nominally 5' Cable — 6 -8 feet, nominally 7' 6. Utilities with less than 60 feet right -of -way in all new developments shall install the utility in a similar manner as referenced in No. 3 above, however, the County Engineer or its designated representative will provide final approval of each utility location. 7. The length of any trench to be opened in advance of the pipe, conduit or ducts may not be longer thtm 400' if left open over night or unattended. 8. Crossings under a county road shall: a. be bored or jacked. ABSOLUTELY NO OPEN CUTS WITHIN COUNTY ROAD PAVEMENT; b. be pressure grouted for the full length of the crossing V the annular space between pipe and casing and soil exceeds one (1) inch. Brazos County must be given 24 hours notice of pressure grouting operations and have the opportunity to have an inspector on site to observe pressure grouting operations; C. TxDOT Standard Specification Item 476 shall be followed for all boring, jacking, tunneling and joints. Bore Pits a. no pits shall remain open longer than 2 days; b. all pits shall have proper traffic control measures in place. See Traffic Control Plan listed above. C. pits shall NOT be located within ten (10) feet from the edge of pavement without prior approval from the County Engineer or his representative; d. when pits are to remain open for more than 8 hours, due diligence will be used in protecting the spoil pile to prevent drainage problems; C. based upon soil conditions, the County Engineer or his representative may require shoring to protect pavement integrity; f, based upon soil conditions, the County Engineer or his representative may require pits be placed further from the edge of road. Vol.- L L 6 pg. 10. Any installation within ten (10) feet of edge of pavement shall meet the following; a. location must be approved by the County Engineer or his representative b. backfilled with cement stabilized material. c. based upon soil conditions, the County Engineer or his representative may require shoring to protect pavement integrity. d. All excess water and mud shall be removed from the trench prior to backfilling. Any backfill placed during a rainy period or at other times where excess water cannot be prevented from entering the trench will be considered 'TEMPORARY and shall be replaced with PERMANENT cement stabilized material as soon as weather permits; e. All disturbed base and pavement materials shall be removed and restored to the satisfaction of the County Engineer or his representatives. f. No side or lateral tamping to fill voids under the base and pavement materials is allowed. 11. Company must be careful to not jeopardize the slope or integrity of the shoulder of the road. In the event Company damages the slope, shoulder or any other portion of the right -of- -way, Company will be .responsible for repairing the damage and replacing the right -of -way to the condition it was prior to commencing construction. 12. Operation of construction and/or maintenance equipment on the traveled surface of any improved County road will not be permitted, except in an instance whereby the laying, construction, maintenance and/or repair of cables, conduits and /or pole lines cannot be accomplished by any other method and in this event all such equipment shall be of the rubber tire variety. Appropriate traffic control shall be provided meeting TMUTCD requirements. 13. In the event said construction and/or maintenance and /or repair requires Company to remove, cut orjeopardize any section of the road (asphalt, cement, road base, etc), Company will be required to provide a performance bond or letter of credit securing necessary repairs. Said bond amount will be determined by the County Engineer. 14. The applicant shall submit a letter of "No Objection" from the Army Caps of Engineers for all designated wetlands and environmentally sensitive lands, E. Emergency work 1. In the event Company is required to perform emergency services, that requires excavation in a County Right of Way, and unable to notify the County Engineer prior to conducting emergency repairs, Company shall notify County Engineer within 24 hours of beginning construction/repairs. This will allow the County Engineer's Office an opportunity to inspect the site to ensure the integrity of the County Right of Way and traffic safety controls used. F. Repnirs to eristingfoeilitles 1. Maintenance and/or repair to existing cables, conduits, and/or pole lines which require disturbance of the soil, shall not be performed until plans describing such maintenance and/or repair have been approved by the County Engineer or its designated representative and a permit has been obtained. G. Relocation of «tllitles. I. When and if the County Engineer determines that it is necessary for the construction, repair, improvement, alteration or relocation of all or any portion of said road, any or all poles, wires, pipes, cables or other facilities and appurtenances authorized hereunder, shall be removed from said road, or reset or relocated thereon, as required by the County Engineer within a reasonable time as determined by the County Engineer and Utility Company, and at the expense of the Utility Company. H. High Pressure Pipelines 1. All utility Permits for high pressure pipelines (generally 60 PSf or greater), whether pertaining to controlled access or non - controlled access installations, should contain the following additional information in the description of the permit. - diameter -wall thickness - material specification - minimum yield strength - maximum operation pressure of the pipeline 2. With the exception of the maximum operation pressure of the pipeline, this information is to be supplied for both the carrier pipe and the casing. 3. Assurance must also be given that the installation material and design meet the minimum Federal Safety Standards for Liquid and Gas Pipe Lines. Assurance must be provided on company letterhead and signed by an authorized representative of the company. 4• Petroleum Pipelines: Depth Tyne of Pipeline (below deepest ditch grade) Snecial Requirements Encased Pipe Less than 10' Must be covered with concrete pad at least 36 "deep Encased Pipe Greater than 10' No concrete pad required Non -Cased Pipe Less than 10' Must be covered with concrete pad at least 48" deep Non -Cased Pipe Greater titan 10' No concrete pad required The Concrete pad shall be minimum of 3" thick and width shall be pipe diameter plus 18" minimum. 5. Under no circumstances will a pipeline be installed parallel to a County Road within the Right -of- Way. Transmission lines have been determined to be petroleum pipelines (which includes natural gas lines) and shall not be parallel to a County Road. 6. Natural Gas Distribution is a line that serves the final customer. Vol. Pg. 02 �3 Id E I g`y 1 B 4 •g - 6 a 6E {Fa b" ` ZS w + g $ E o ° s - - $ a ? a ' WE- gii3tgh -li t yF !i g y g - gsg- a3Eg {a -Il -p 6= g- �' pi 6 d ?fS� � aagaS $! 3 �" gggB Y '•b =bgbi� ggYb file 214 IW �9 ddo BC� o D �� o-.Ff ° Gs a . d_ � 99 BC =� Eb 3 .b =5b raDo 3° Do allr.c n ..� `aa R: �•.e •um .w wi ec IE e i .GGI sc . • • i vl i x 6ln�t MI /WG • � • 1WIM -R a bt a ■3A O ..n s uL es w. i ! ee, A -e Y —Ofi q _..,,n, ...... .� .«m. �....w.w....a,>e au s. °'qp °In :w�• ii win ' Vol... `�lo _ Pg. A i �e a •� �.n?g �p4 w w n J 2 O y O O U Z Q 7 0— N w C w O Ix2 CjC > O V Y O iC W D D j O O 0 2 n y _ U V V7 O U Y C w 0 J 0 ur O o = O y � O K — w p N w C Z O w U ~ 4 > O- C y O U Y O 3 The State of Texas, County of BRAZOS 1� We, the undersigned, as County Commissioners within and for Brazos County, and the Honorable Duane Peters, County Judge of Brazos County, constituting the entire Commissioners' Court of Brazos County, during a regular meeting of said Court have examined the foregoing report and have caused an order to be entered upon the Minutes of the Commissioners' Court of Brazos County approving said Report as presented and submitted as true and correct by Laura Taylor Davis, Treasurer of Brazos County, as provided for in the Revised Statutes of the State of Texas. (Texas Local Government Code, 114.026) Witness my hand this _� day of A.D. 2014 Karen McQueen County Clerk, County of BRAZOS, State of Texas Examined and approved in open Commissioners' Court this AL— day of Commissioner Precinct 41 Commissioner Precinct #2 _V1aX& Kenny Mallard. Comrgi$sioner Preeinet #3� Cauley, Treasurer's Report for the MONTH DECEMBER 2013 AND /E 12/31/13 Pg._d Vol. O 5 14 d . . . . . . . . . . . . . . . . . . . . . . 14 14 at $2 q Mum v a q N $ V? IQ C3 q M le 4 PZ 2 8 3� go . . . . . . . . . . O q M 8 9 q N Ili -R 3 pp qp b MAIN I I I i 0 INi N 11 Vol. O Vol. _ �Y Pg. 02617 O "m f 8 C� E �Q P F 8 n 1tt��11 qNp� N vi p T f y� pp ryq VI n [( �ryp �y ^ �p o m P N ✓� b p pp+. V1 p 1^ o N ^ b R M � � { P R S f N f 8 O 6 O T N NP Oi O a fb'f Ai N Li b V T n 1D N N (p� p S ry 1% PO M O n P 'moVf H P A ^ ry � 1R ^ M P N N n^I lot p b N w P P o N P O N N O H P Y OO N be.1 I b q G N H ^ P S R a n g e T T m P N o m N II m i A I.1 T N $ 8 Y a �N�pp imp pp.�1gy �L � p• O P I� ^ A M n FG ^u,P.S�" S8 8 ^ FSiRi "^i�RtT V r00dA $� r rS N :R Y g;�' 9 N N , O ^^ ti N M H Ln Y III! N ^ �rz ° mm Jr K ga s RON 0���IBM RE8sm °a ilhii -sp 8` 8 8 8 s 13� �s ti N N N Ra fit Vol. _ �Y Pg. 02617 O "m f 8 C� E �Q P F 8 n L! BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2013 -2014 BUDGET YEAR NO. 13/14 17.1 -17.5 On this the 4th day of February 2014 at a regular meeting of the Commissioners' Court, the following members were present: A. Duane Peters, County Judge, Presiding B. Lloyd Wassermann, Commissioner, Precinct 1 C. Sammy Catalena, Commissioner, Precinct 2 D. Kenny Mallard, Commissioner, Precinct 3 E. Irma Cauley, Commissioner, Precinct 4 F. Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on 4th day of February 2014 the Court heard and approved a budget amendment for the 2013 -2014 budget year for Brazos County, Texas; and WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 10 September 2013, the following amendment(s) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 4th day of February 2014. THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS. By: Duane Peters, County Judge Original: County Clerk's Office and Attached to the original budget Copies: County Auditor County Treasurer County Budget Officer Commissioners' Court Minutes Vol. _ Pg. � Fund awards for CR DR BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 13114 -17.1 but BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 13/14.17.2 PROJ of funds to purchase a portable radio for the Sheriffs Office. Item was approved in the FY 14 Capital Projects in the amount of Vol. f yl 2_ Pg. o29y BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 13114 - 17.3 214/2014 637. Reallocation of funds to purchase a LG 47" monitor to be placed out in the concourse to scroll current and upcoming events at the Brazos Vol. -� pg. �-9/ maintcnancc. BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 13114 - 17.4 Vol. P9. A'�0z Tech Reallocation of funds BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 13114 -17.5 ��r•i pg. PERSONNEL YT CHANGE OF STATUS REQUESTS Commissioner Court Date: February 04, 201 Department Submitting Information: Human Resources _�_, Purpose of Submissions: Consider and Take Action on Change Requests-. Department Submitting Employee Request Action Requested Request(s) Applies To Expo Bernal, Matthew Other Hutton, James Promotion Edwards, Calvin -` Resignation Guillory, Gerald New Hire Smith, Ron Other Human Resources Juvenile Pre -Trial Intervention Road & Bridge S.O. Jail Quimby, Melissa Jackson, Christina Watkins, David Talley, Diana Waller, Courtney Approved in Commissioners' Court: Febru 04 2 County Judge's or Commissioner's Signature: (This Copy to be attached to minutes) Resignation Resignation Retirement Transfer From Another Dept. Transfer w /in Dept. L4 BraZOS County Office of the Shefiff Christopher C. Kirk — Sheriff �Y. na . W. James Stewart — Chief Deputy Wayne Dicky — Jail Administrator DATE: January 27, 2014 TO: Honorable County Judge Duane Peters Honorable Commissioner Pct. #I Lloyd Wassermann Honorable Commissioner Pct. #2 Sammy Catalena Honorable Commissioner Pct. #3 Kenny Mallard Honorable Commissioner Pct. #4 Irma Cauley FROM: Sheriff Chris Kirk REF: Reporting requirement for Senate Bill 1074, 77'a Legislature, Racial Profiling Included with this memo is a copy of the 2013 Racial Profiling Report for the Brazos County Sheriff's Office to the Commissioners Court. 1 respectfully request that you add the following agenda item to the Tuesday February 4`s, 2014 Commissioners Court Meeting: Acknowledge receipt of the Brazos County Sheriff's Office Annual Law Enforcement Contact Data Report required by the Texas Racial Profiling Law. The only Court action required is to acknowledge receipt of the annual report from Sheriff Kirk. NOTE: This report is submitted in compliance with the reporting requirement established in Texas Racial Profiling Law, Article 2.134(b), Chapter 2, Section 1, of the Code of Criminal Procedure. \ /nf / �76 Pa. - zPj' — chriskirkCa.hi ehsherif£com 1700 West State Highway 21, 41# Bryan, Texas 77803 -1300 4�P OFFICE (979) 3614901 if FAX (979) 3614999 TIER 1- PARTIAL EXEMPTION RACIAL PROFILING REPORT Agency Name: Reporting Date: TCOLE Agency Number: Chief Administrator: Agency Contact Information: BRAZOS CO. SHERIFF'S OFFICE 01/24/2014 041100 CHRISTOPHER C. KIRK Phone: 979 - 361 -4900 Email: gkiLnhra .os o m .goy Mailing Address: BRAZOS CO. SHERIFF'S OFFICE 1700 w hwy 21 Bryan, tx 77803 Duane Pets This Agency claims partial racial profiling report exemption because: County hx* Our vehicles that conduct motor vehicle stops are equipped with video and audio equipment and we maintain videos for 90 days. Certification to This Report 2.132 (Tier 1) — Partial Exemption Article 2.132(b) CCP Law Enforcement Policy on Racial Profiling BRAZOS CO. SHERIFF'S OFFICE has adopted a detailed written policy on racial profiling. Our policy: (1) clearly defines acts constituting racial profiling; (2) strictly prohibits peace officers employed by the BRAZOS CO. SHERIFF'S OFFICE from engaging in racial profiling; (3) implements a process by which an individual may file a complaint with the BRAZOS CO. SHERIFF'S OFFICE if the individual believes that a peace officer employed by the BRAZOS CO. SHERIFF'S OFFICE has engaged in racial profiling with respect to the individual; (4) provides public education relating to the agency's complaint process; (5) requires appropriate corrective action to be taken against a peace officer employed by the BRAZOS CO. SHERIFF'S OFFICE who, after an investigation, is shown to have engaged in racial profiling in violation of the BRAZOS CO. SHERIFF'S OFFICE's policy adopted under this article; (6) require collection of information relating to motor vehicle stops in which a citation is issued and to arrests made as a result of those stops, including information relating to: (A) the race or ethnicity of the individual detained; (B) whether a search was conducted and, if so, whether the individual detained consented to the search; and Page 1 of 3 pages submitted electronically to the The Texas Commission on Law Enforcement Vol. (C) whether the peace officer knew the race or ethnicity of the individual detained before detaining that individual; and (7) require the chief administrator of the agency, regardless of whether the administrator is elected, employed, or appointed, to submit an annual report of the information collected under Subdivision (6) to: (A) the Commission on Law Enforcement; and (B) the governing body of each county or municipality served by the agency, if the agency is an agency of a county, municipality, or other political subdivision of the state. 1 certify these policies are in effect. Executed by: CUR [STOPH .R - KIRK K Chief Administrator BRAZOS CO. SHERIFF'S OFFICE Date: 01/24/2014 Page 2 of 3 pages submitted electronically to the The Texas Commission on L/aw Enfor men �rnl I / ,10 Pq 71 BRAZOS CO. SHERIFF'S OFFICEMotor Vehicle Racial Profiling Information Number of motor vehicle stops: 1. 408 citation only 2. 0 arrest only 3. 31 both Race or Ethnicity: 5 77 African 6. 2 Asian 7. 343 Caucasian 8. 17 Hispanic 9. 0 Middle Eastern 10. 0 Native American 4. 439 Total (4, 11, 14 and 17 must be equal) 11. 439 Total (lines 4, 11, 14 and 17 must be equal) Race or Ethnicity known prior to stop? 12. 0 Yes 13. 439 No Search conducted? 15. 67 Yes 16. 372 No Was search consented? 18. 49 Yes 19. 18 No 14. 439 Total (lines 4, 11, 14 and 17 must be equal) 17. 439 Total (lines 4, 11, 14 and 17 must be equal) 20. 67 Total (must equal line 15) Page 3 of 3 pages submitted electronically to the The Texas Commission on Law Enforcement