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HomeMy WebLinkAbout2014-01-21-10:00AM-REGULAR MEETINGr BRAZOS COUNTY BRYAN,TEXAS NOTICE OF MEETING AND AGENDA i Il P 5 Ib BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON JANUARY 21, 2014 AT 10:00 AM IN THE COMMISSIONERS COURTROOM OF THE COUNTY ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVE., SUITE 106, BRYAN, TX 77803 Invocation and Pledge of Allegiance - U.S. and Texas Flag - Chaplain G.H. Jones and Commissioner Wassermann. 2. Call for Citizen input and /or concerns. Consider and take action on agenda items 3 - 34: 3. 4. Authorize the County Judge County Auditor and Emergency Management Coordinator to Sian and submit the FY 2014 Emergency Manaaement Proaram Gram (EMPG) Application 5. Approval of Job Description for Clerk (Class Code 435 Position 1) for the District Attomey's Office 6, Approval of Job Description for Clerk III (Class Code 847 Position 1) for Exposition Compiex(9V Fair 8 EM 7, Payment Authorization to Cummins- Allison Corp. In the amount of $337.00 for printer repair for the Tax Office: a purchase order was not obtained In advance. 6, Payment Authorization to Dahill In the amount of $285.64 for excess copier usage for the Metropolitan Planning Organization: a purchase order was not obtained In advance. g. Approval of contract with West Law for the District Attorney's Office Law Books and Online Subscriptions• this new contract will save Brazos years. County approximately $26,000.00 over the next three 10, Consideration and approval of contract with Blo-Medical Waste Solutions for disposal of hazardous Vol. / f Pg- 0-- 11 . Renewal of contract 2014 -04R Uniforms for the Sheriffs Office with Lone Star Uniforms. 12. Renewal of contract 2014.16R Janitorial Services with Al Professional Cleaning. LLC. 13, Manual requisition to Scarmardo Electric in the amount of $29.850 to purchase a generator for the fuel Island. 14. Consider and approval of contract with Strong Surveying. LLC to establish GPS monuments in Brazos County as indicated on Exhibit. 15. Consider and approval of contract with Terracon to provide supporting documentation to Texas Department of Transportation for consideration of Oil Roads Grant Application. 16. Consider and take action on the Final Plat of Indian Lakes Phase XVI, 16.169 Acres, J.M. Barrera Survey A-69 College Station (ETJI. Brazos County, Texas. Site is located in Precinct 1. 17. Consider and take action on the BridgeTex Pipeline Company utility permit to construct road bore under Democrat Road. Proiect will lay twenty Inch (20 ") pipeline for transportation of crude oil. Site is located in Precinct 2. 18. Consider and take action on the BridgeTex Pipeline Company utility permit to construct road bore under Bickham Cemetery Road. Prolect will lay twenty inch (20 ") pipeline for transportation of crude oil. Site is located in Precinct 2. 19. Consider and take action on the BridgeTex Pipeline Company utility permit to construct road bore under Francis Road. Project will lay twenty inch (20 ") pipeline for transportation of crude oil. She is located in Precinct 2. 20. Consider and take action on the BridgeTex Pipeline Company utility permit to construct road bore under Opersteny Lane. Prolect will lay under Locke Road (north). Project will lay twenty inch (20 ") pipeline for transportation of crude oil. Sit 21. is located in Precinct 2. Consider and take action on the BridgeTex Pipeline Company utility permit to construct road bore 26. under Locke Road (eastl. Proiect will lay twenty Inch (20 ") pipeline for transportation of crude oil. Site 22. is located in Precinct 2. Consider and take action on the BridgeTex Pipeline Company utility permit to construct road bore under Zweifel Road. Proiect will lay twenty inch (20 ") pipeline for transportation of crude oil. Site Is 23. located in Precinct 2. Consider and take action on the BridgeTex Pipeline Company utility permit to construct road bore under Femill Creek Road Proiect will lay twenty Inch (20 ") pipeline for transportation of crude oil. Site is located in Precinct 2. 24. Consider and take action on the BridgeTex Pipelii under Opersteny Lane. Prolect will lay twenty Inc 25. located in Precinct 2. Consider and take action on the BridgeTex Pipelii under Dilly Shaw Tap Road. Proiect will lay twenh 26. Site is located in Precinct 2. Consider and take action on the BridgeTex Pipelli under Oak Lake Road. Proiect will lay twenty Inch located in Precinct 2. 27, Approval of Treasurer Report for November 2013 28. Tax Refund Applications for the following: a. College Station Lodging Partners - overpayment- $91.00 29. Budget Amendments. Budget Amendments FY 13/14 15.1 thru 15.11 30. Payment Authorization to Alliance in the amount of $24.112.61 for engineering services for the Metropolitan Plannina Organization's SH 6 Corridor Study: amount of Invoice exceeded purchase order. 31. Personnel Change of Status. Personnel Action Forms 32. Payment of Claims. 33. Convene into Executive Session pursuant to Texas Government Code 551.071 to consult with attorney about pending or contemplated litigation and /or a settlement offer. 34. Consider and possible action on Executive Sessions. 35. Admowledament of Annex U. the Legal Annex of the Brazos County Emergency Operations Plan, which will be sianed by the County Attomev. 36. Acknowledgement of the Brazos County Expo FY 2014 First Quarter Sales and Marketing Report. 37. Sheriffs report on inmate population. 38. Announcement of interest items and possible future agenda topics. 39. Call for Citizen input and /or concerns. 40. Adjourn. Vol. PUBLIC COMMENTS Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four minutes par person. Persons are invited to submit comments in writing on the agenda hems and/or attend and make comment at the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court Is a Constitutional Court, with both judicial and legislative provers, created under Article V, Section 1 and Section 16 of the Texas Constitution. As a Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in attendance at any Regular, Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to, and/or addressing the Court; in participating in public discussions before the Court; and in all actions In the presence of the Court Those members of the public who are Inappropriately attired and/or who do not conduct themselves in an orderly and appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and/or continued disruption of the meeting may result in a Contempt of Court Chation. It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or group. Neither is It the intention of the Court to allow a member (or members) of the public to insult the honesty and/or integrity of the Court, as a body, or any member or members of the Court, or County employees, individually or collactivety. Accordingly, profane, insulting or threatening language directed toward the Court and/or any person In the Courrs presence and /or racial, ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result In the following sanctions: 1. cancellation of a speaker's time; 2. removal from the Commissioners Court; 3. a Contempt Citation; and/or 4. such other and/or criminal sanctions as may be authorized under the Constitution, Statutes and Codes of the State of Texas. The County Commissioners Court can dellberate or take action only it a matter has been listed on an agenda property posted prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The Open Meeting Law does not expressly prohibh responses to public comments by the Commissioners Court. However, responses from the County Judge or Commissioners to unlisted public comment topics could become degberation on a matter without notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County Judge and/or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, reche existing policy in response to an inquiry or to ask that a matter be listed on a future agenda See Texas Open Meetings Act ? 551.042 INVOCATION Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in ft business of the Court- The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave., Suite 106, Bryan, TX 77603 is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two working days before the meeting. To make arrangements, please call (979) 361 -4102. Vol. � fi. lie BRAZOSCOUNTY BRYAN,TEXAS Af W19*9 January 21, 2014 BRAZOS COUNTY COMMISSIONERS COURT REGULAR MEETING tL Signature Page.0 91� File Stamped Agenda.pd q f Ls Sign in sheet.0 A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Administration Building, 200 South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday, January 21, 2014 with the following members of the Court present: Duane Peters, County Judge, Presiding; Lloyd Wassermann, Commissioner of Precinct 1; Sammy Catalena, Commissioner of Precinct 2; Kenny Mallard, Commissioner of Precinct 3, Absent; Irma Cauley, Commissioner of Precinct 4; Karen McQueen, County Clerk. The attached sheets contain the names of the citizens and officials that were in attendance. Invocation and Pledge of Allegiance - U.S. and Texas Flag - Chaplain G.H. Jones and Commissioner Wassermann 2. Call for Citizen input and /or concerns. There was no citizen input. Consider and take action on agenda items 3 - 34: Vol. �� pg. 8 3. Approval of Non - profit Organization BCS /MPO (this is not an non - profit organization but an approved Government Entity organization) Application for Bryan /College Station Metropolitan Planning Organization for office items relocated on January 28, 2014. U Item 3.0 The Court approved as submitted the request from the BCS Municipal Planning Organization for an inmate crew to help them relocate to a new office. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner LLoyd Wassermann. Passed. 4 -0. Members voting Aye: Catalena, Cauley, Peters, Wassermann. Members Absent: Mallard. 4. Authorize the County Judge, County Auditor and Emergency Management Coordinator to sign and submit the FY 2014 Emergency Management Program Grant (EMPG) Application. U Item 4.0 The Court authorized the County Judge, County Auditor and Emergency Management Coordinator to sign and submit the FY 2014 Emergency Management Program Grant Application to the Texas Division of Emergency Management, Texas Department of Public Safety. Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Sammy Catalena. Passed. 4 -0. Members voting Aye: Catalena, Cauley, Peters, Wassermann . Members Absent: Mallard. 5. Approval of Job Description for Clerk (Class Code 435 Position 1) for the District Attorney's Office. ly Item 5.odf A copy of the job description is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Sammy Catalena. Passed. 4 -0. Members voting Aye: Catalena, Cauley, Peters, Wassermann . Members Absent: Mallard . 6. Approval of Job Description for Clerk III (Class Code 847 Position 1) for Exposition Complex/BV Fair &amp; Expo. 9S Item 6.0 A copy of the job description is attached Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Sammy Catalena. Passed. 4-0. Members voting Aye: Catalena, Cauley, Peters, Wassermann . Members Absent: Mallard . Payment Authorization to Cummins - Allison Corp. in the amount of $337.00 for printer repair for the Tax Office; a purchase order was not obtained in advance. U Item TO Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Sammy Catalena. Passed. 4 -0. Members voting Aye: Catalena, Cauley, Peters, Wassermann. Members Absent: Mallard. 8. Payment Authorization to Dahill in the amount of $285.64 for excess copier usage for the Metropolitan Planning Organization; a purchase order was not obtained in advance. E Item 8.0 Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Vol. / 9..5� pg• 7 Commissioner Sammy Catalena. Passed. 4 -0. Members voting Aye: Catalena Cauley , Peters, Wassermann . Members Absent: Mallard. 9. Approval of contract with West Law for the District Attorney's Office Law Books and Online Subscriptions; this new contract will save Brazos County approximately $26,000.00 over the next three years. n Item 9.odf The Court approved as submitted the contract with West Law for the District Attorney's Office law books and online subscriptions. Total monthly charges are $2,680.00. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner LLoyd Wassermann. Passed. 4 -0. Members voting Aye: Catalena, Cauley, Peters, Wassermann. Members Absent: Mallard. 10. Consideration and approval of contract with Bio- Medical Waste Solutions for disposal of hazardous waste materials for jail and health department. IL' Item 10.1)df Term of the contract is from January 27, 2014 and shall continue for thirty six (36) months. A copy is attached. Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Sammy Catalena. Passed. 4 -0. Members voting Aye: Catalena, Cauley, Peters, Wassermann. Members Absent: Mallard . 11. Renewal of contract 2014 -04R Uniforms for the Sheriffs Office with Lone Star Uniforms. r Item 11 _pd All terms, conditions and pricing shall remain the same. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner LLoyd Wassermann. Passed. 4 -0. Members voting Aye: Catalena, Cauley, Peters, Wassermann . Members Absent: Mallard . 12. Renewal of contract 2014 -16R Janitorial Services with Al Professional Cleaning, LLC. LE Item 12.odf All terms, conditions and pricing shall remain the same. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner LLoyd Wassermann. Passed. 4 -0. Members voting Aye: Catalena, Cauley, Peters, Wassermann. Members Absent: Mallard. 13. Manual requisition to Scarmardo Electric in the amount of $29,850 to purchase a generator for the fuel island. 6- Item 13.0 Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Sammy Catalena. Passed. 4-0. Members voting Aye: Catalena, Cauley, Peters, Wassermann . Members Absent: Mallard . 14. Consider and approval of contract with Strong Surveying, LLC to establish GPS monuments in Brazos County as indicated on Exhibit. -: Item 14.1)df The cost to Brazos County is $12,750.00 and will take approximately 20 days to complete. A copy of the contract is attached. Vol. Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by County Judge Duane Peters. Passed. 4 -0. Members voting Aye: Catalena , Cauley , Peters , Wassermann. Members Absent: Mallard. 15. Consider and approval of contract with Terracon to provide supporting documentation to Texas Department of Transportation for consideration of Oil Roads Grant Application. Loy Item 15.0 The cost estimate for the work is $34,543.00. A copy of the contract is attached. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Irma Cauley. Passed. 4 -0. Members voting Aye: Catalena, Cauley Peters. Wassermann . Members Absent: Mallard . 16. Consider and take action on the Final Plat of Indian Lakes Phase XVI, 16.169 Acres, J.M. Barrera Survey, A -69, College Station (ETJ), Brazos County, Texas. Site is located in Precinct 1. E Item 16.pdf Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Irma Cauley. Passed. 4 -0. Members voting Aye: Catalena, Cauley, Peters, Wassermann. Members Absent: Mallard . 17. Consider and take action on the BridgeTex Pipeline Company utility permit to construct road bore under Democrat Road. Project will lay twenty inch (20 ") pipeline for transportation of crude oil. Site is located in Precinct 2. 8^ Item 17.pdf The Court next considered the request from BridgeTex Pipeline Company to construct a road bore under Democrat Road in precinct 2. Bill Ballard, Civil Counsel spoke on items 17 -26 all being from BridgeTex Pipeline Company requesting road bore permits. Alan Munger, County Engineer asked that it be tabled for clarification. The County Judge said maybe we should make this conditional rather than table it so as not to hold up the work. He agrees clarification needs to be made that they are on private property legally. The motion to table died for lack of a second. Motion: Table, Moved by Commissioner Irma Cauley. Died for lack of Second. 0 -0. On motion by the County Judge, seconded by Commissioner Wassermann, the Court voted unanimously to approve items 17 -26 contingent on BridgeTex providing the Road & Bridge Department with clarification that they can legally be on private property. Motion: Approve w/ Conditions , Moved by County Judge Duane Peters, Seconded by Commissioner LLoyd Wassermann. Passed. 4 -0. Members voting Aye: Catalena, Cauley, Peters, Wassermann. Members Absent: Mallard . 18. Consider and take action on the BridgeTex Pipeline Company utility permit to construct road bore under Bickham Cemetery Road. Project will lay twenty inch (20 ") pipeline for transportation of crude oil. Site is located in Precinct 2. n Item 18.0 The Court voted unanimously to approve items 17 -26 contingent on BridgeTex providing the Road & Bridge Department with clarification that they can legally be on private property. 19. Consider and take action on the BridgeTex Pipeline Company utility permit to construct road bore under Francis Road. Project will lay twenty inch (20 ") pipeline for transportation of crude oil. Site is located in Precinct 2. Vol. / %S Pg. 8 % E Item 19.0 The Court voted unanimously to approve items 17 -26 contingent on BridgeTex providing the Road & Bridge Department with clarification that they can legally be on private property. 20. Consider and take action on the BridgeTex Pipeline Company utility permit to construct road bore under Locke Road (north). Project will lay twenty inch (20 ") pipeline for transportation of crude oil. Site is located in Precinct 2. Lti Item 20.adf The Court voted unanimously to approve items 17 -26 contingent on BridgeTex providing the Road & Bridge Department with clarification that they can legally be on private property. 21. Consider and take action on the BridgeTex Pipeline Company utility permit to construct road bore under Locke Road (east). Project will lay twenty inch (20 ") pipeline for transportation of crude oil. Site is located in Precinct 2. 6-: Item 21.0 The Court voted unanimously to approve items 17 -26 contingent on BridgeTex providing the Road & Bridge Department with clarification that they can legally be on private property. 22. Consider and take action on the BridgeTex Pipeline Company utility permit to construct road bore under Zweifel Road. Project will lay twenty inch (20 ") pipeline for transportation of crude oil. Site is located in Precinct 2. tt3 Item 22.0 The Court voted unanimously to approve items 17 -26 contingent on BridgeTex providing the Road & Bridge Department with clarification that they can legally be on private property. 23. Consider and take action on the BridgeTex Pipeline Company utility permit to construct road bore under Ferrill Creek Road. Project will lay twenty inch (20 ") pipeline for transportation of crude oil. Site is located in Precinct 2. 11 Item 23.odf The Court voted unanimously to approve items 17 -26 contingent on BridgeTex providing the Road & Bridge Department with clarification that they can legally be on private property. 24. Consider and take action on the BridgeTex Pipeline Company utility permit to construct road bore under Opersteny Lane. Project will lay twenty inch (20 ") pipeline for transportation of crude oil. Site is located in Precinct 2. E Item 24.0 The Court voted unanimously to approve items 17 -26 contingent on BridgeTex providing the Road & Bridge Department with clarification that they can legally be on private property. 25. Consider and take action on the BridgeTex Pipeline Company utility permit to construct road bore under Dilly Shaw Tap Road. Project will lay twenty inch (20 ") pipeline for transportation of crude oil. Site is located in Precinct 2. E� Item 25.odf The Court voted unanimously to approve items 17 -26 contingent on BridgeTex providing the Road & Bridge Department with clarification that they can legally be on private property. Vol. 9'� Pg. FD 26. Consider and take action on the BridgeTex Pipeline Company utility permit to construct road bore under Oak Lake Road. Project will lay twenty inch (20 ") pipeline for transportation of crude oil. Site is located in Precinct 2. I.: Item 26.odf The Court voted unanimously to approve items 17 -26 contingent on BridgeTex providing the Road & Bridge Department with clarification that they can legally be on private property. 27. Approval of Treasurer Report for November 2013. a: Item 27.odf The Court voted unanimously to receive, approve and order filed as submitted the Treasurer's report for November 2013. A copy is attached and made a part of these minutes. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner LLoyd Wassermann. Passed. 4 -0. Members voting Aye: Catalena, Cauley, Peters, Wassermann . Members Absent: Mallard . 28. Tax Refund Applications for the following: IM Item 28.0 . a. College Station Lodging Partners - overpayment - $91.00 Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Sammy Catalena. Passed. 4 -0. Members voting Aye: Catalena, Cauley, Peters, Wassermann. Members Absent: Mallard. 29. Budget Amendments. Budget Amendments FY 13/14 15.1 thru 15.11 ry Item 29.0 15.1 Reallocate funds for Justice of the Peace, Precinct 1 15.2 Reallocate funds for DA Crime Fund 15.3 Transfer funds from General Fund Contingency to Ag Extension 15.4 Reallocate funds for IT Services 15.5 Reallocate funds for IT Services 15.6 Reallocate funds for Human Resources 15.7 Reallocate funds for Brazos Center 15.8 Transfer funds from General Fund Contingency to MPO 15.9 Reallocate funds for Juvenile Academy 15.10 Reallocate funds for the new Tax Office Building 15.11 Reallocate funds for Expo and Fair Administration Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by County Judge Duane Peters. Passed. 4 -0. Members voting Aye: Catalena , Cauley , Peters , Wassermann . Members Absent: Mallard . 30. Payment Authorization to Alliance in the amount of $24,112.61 for engineering services for the Metropolitan Planning Organization's SH 6 Corridor Study; amount of invoice exceeded purchase order. t< Item 30.odf Motion: Approve, Moved by County Judge Duane Peters, Seconded by Commissioner Vol. l 9� pg.---// LLoyd Wassermann. Passed. 4 -0. Members voting Aye: Catalena, Cauley, Peters, Wassermann . Members Absent: Mallard. 31. Personnel Change of Status. Personnel Action Forms W Item 31.odf A copy of the personnel Change of Status Requests is attached. Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Sammy Catalena. Passed. 4 -0. Members voting Aye: Catalena, Cauley , Peters , Wassermann . Members Absent: Mallard . 32. Payment of Claims. tL Claims Sheet.odf M BILL LIST 01.21.14.0 7117756 through 7117949 Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Irma Cauley. Passed. 4 -0. Members voting Aye: Catalena, Cauley, Peters, Wassermann . Members Absent: Mallard . 33. Convene into Executive Session pursuant to Texas Government Code 551.071 to consult with attorney about pending or contemplated litigation and /or a settlement offer. At this point, the County Judge announced the Court would consider items 35 through 39 then return to convene into Executive Session. Having considered the previously noted agenda items, at 10:20 a.m. the County Judge announced the meeting closed to the public so that the Court could meet in Closed Executive Session to consult with an attorney about pending or contemplated litigation as allowed under Section 551.071 of the Texas Government Code. The following individuals were asked to stay for the meeting: Candy Gallego, Executive Assistant Bill Ballard, Civil Counsel Kendra Suhling, Civil Counsel 34. Consider and possible action on Executive Sessions. At 10:45 a.m. the County Judge announced the meeting open to the public and announced that no action would be taken on the Closed Executive Session. 35. Acknowledgment of Annex U, the Legal Annex of the Brazos County Emergency Operations Plan, which will be signed by the County Attorney. th Item 35.0 The Court acknowledged receipt of Annex U, the Legal Annex of the Brazos County Emergency Operations Plan. 36. Acknowledgement of the Brazos County Expo FY 2014 First Quarter Sales and Marketing Report. LS Item 36.odf vol %� pg. The Court acknowledged receipt of the Brazos County Expo FY2014 First Quarter Sales and Marketing Report. 37. Sheriffs report on inmate population. Wayne Dicky, Jail Administrator stated there were 577 inmates in jail, 60 have electronic monitors and 14 are pending for monitors. 38. Announcement of interest items and possible future agenda topics. There were no announcements. 39. Call for Citizen input and /or concerns. There was no citizen's input. 40. Adjourn. Vol. __ /i p9 The foregoing minutes of the Commissioners Court meeting held January 21, 2014 have been examined and are approved in open Court this 41" day of 2014, in Bryan, Brazos County, Texas. Duane Peters County Judge Commissioner, Attest: Kar n McQueen County Clerk Vol i y'.5 Page �Pq( %-A5 .1 Gr��uu, Lloyd sermann Commissioner, Precinct 1 Ab5ca Kenny Mallard Commissioner, Precinct 3 r BRAZOS COUNTY COMMISSIONERS COURT MEETING O 20kAT lC7U�'Ni� Name Organ ization /Dep ment /V�4'Uc �. L- UA- SA CV4 712 41, ! Vol S I ,T G r BRAZOS COUNTY COMMISSIONERS COURT MEETING O i 20j�-6T ; 000k Name Organization /Dep ment 1rlp� = Z S Tj If Vol. 4 Non - Profit Organization Application for Brazos County Inmate Work Crew Labor OANIZATIO PHONE BRVAN�Cocr csr Tronr Ar(w. &4r, Opa. g79.7-60. FZ98 STATE 3608 �IPZ9 CITY $Ryow -A X 7X 7P8a� q`19. 7,60. G-ZZG- CEO NAME Z Op ACT NAME —�t 594Dti1(,044Z9 r>PAD N1,r.9GBP� t That the above named organization Is a nonprofit organlzation ua Res for a tax exempt on un ernal e o as an organlzation described by Section 501 c 3 e, an a f nonprofit corporation under the T o Corporation Act (Article 1396 -1.01 et se"q.; brr dl�s Texas CEOSIGNATU E�� �/f/�/ DATE —19AJ y^ Please provide a description of the type of work that will be assigned and equlpmenl that will be used. "Note" The allocation of a work crew to provide labor for your organization Is subject to avallahillty. ROV itG 071405 -a& Vol. 3 12 Brazos County Office of the Sheriff Request for Work Crew Assignment The Brazos County Offlce of the Sheriff has reviewed the application for assignment of a work erect . QJ The type of labor and task requested Is appropriate for work crew assignment. It Is hereby requested that this application be placed on the agenda for the Brazos County Commissloners Court consideration of approval. n The type of labor and task requested Is not appropriate for work crew assignment. It Is hereby requested that this application not be placed on the agenda for the Brazos County Commissioners Court consideration of approval. Slgnelure ___� Title JA Anil S`CCW— tcMcale / 3 Ig aBrazos County Commissioners Court Approval for Work Crew Assignment The Brazos County Commissioners Court has received the recommendation from the Brazos County Office of the Sheriff and has datennlned that the above non - profit organization provides a public sorvico to the county or to a polltirai subdivision located In whole or in part In the county, This approval for work crew assignment Is valid effective from the date approved below through December 31 1I of the calendar year. Counly Judge RW&W071405•adc Court Vol / %5 Pg.— 96' FISCAL YEAR 2014 EMERGENCY MANAGEMENT PERFORMANCE GRANT APPLICATION 1. APPLICANT NAME (Jurisdiction): BRAZOS COUNTY 2. COUNTY: BRAZOS 7. DISASTER DISTRICT: 13 4. EMPG STATUS: X Current EMPG Program participant ❑ New EMPG Program applicant 6. PROGRAM PARTICIPANTS: (List el1 jun'sdictfons that are participants in your emergency management program. Iderdify any judsdielions that have joined or withdrawn from your program in the last year.) Brazos County, City of Bryan, City of College Station, City of Kurten, City of Wlxon Valley, Texas AB:M University 6. CHECKLIST OF APPLICATION ATTACHMENTS: (Seethe FY 2014 Emergency Management PWonnance Grant (EMPG) Guide for information on completing these forms.) X Designation of Grant Officials (TDEM -178) X Statement of Work d Cumulative Progress Report (TDEM -17A) - This form shall be signed by the EMC X EMPG Staffing Pattern (TDEM -66) - The Authorized Official shall sign this form X Application for Federal Assistance (TDEM -67) -The Authorized Official shall sign this form X EMPG Staff Job Description (TDEM -68) - A current job description is required for each staff memberfisted in the FY 2014 EMPG Staffing Pattern (TDEM -66) X FEMA Form 20 -16 Summary Sheet for Assurances 8 Certifications - Shall be signed by an Authorized Official Attached: X FEMA Form 20 -16A, Assurances — Non - Construction Programs X FEMA Forth 20 -16C, Certifications Regarding Lobbying, Debarment, Suspension, & Other Responsibility Matters: and Drug -Free Workplace Requirements X FEMA Form SF LLL, Disclosure of Lobbying Activities - Signed by the Authorized Official required only if the applicant performs lobbying to influence federal actions X Direct Deposit Authorization (form 74 -146) or Application for Payee ID Number (form AP -152) - The Grant Financial Officer shall sign this form X Travel Policy Certification DEM-69 - The Grant Financial Officer shall sign this form 7. CERTIFICATION: This Appficallon, together with the approved EMPG Statement of Work d Cumulative Progress Report (TOEM 17A), conslitufes the an uel work plan for the or ency manage ram whose participants are listed above. The exert the est efforts m eavmplish e0 activities list d in f Slafoment W Work 6 Cumulative Progress add by ivision of Emergency Management. Authorized Official ate Emerge Management Coordinator Dale (Original Signature) (original Signature) Printed Name: Printed Name: Duane Peters Chuck Frazier TDEM -17 10113 Page 1 of 1 Mail completed fomrs and application materials to Grant Coordinator Office of Management and Budget Texas Division of Emergency Management Texas Department of Public Safety PO Box 4087 Austin, TX 78773 -0223 Vol. Pg._F.'9- FISCAL YEAR 2014 DESIGNATION OF EMPG GRANT OFFICIALS APPLICANT NAME (Jurisdiction): BRAZOS COUNTY EMERGENCY MANAGEMENT COORDINATOR' NAME X Mr. Lj Ms. Chuck Frazier *If newtv aocointed, attach form DEM -147 Official Mailing Address Please include mail stop code Brazos County Emergency Management 110 N. Main St., Suite 100 Bryan, TX 77803 Daytime Phone Number 979 821 -1010 Fax Number (979) 393 -9922 E -mail Address I cfraziergbbrazoscountvtx-aov POINT OF CONTACT RESPONSIBLE FOR APPLICATION NAME X Mr. Ms. Chuck Frazier TRIG Emerge cy Management Coordinator Official Mailing Address Please include mail stop code. Brazos County Emergency Management 110 N. Main St., Suite 100 Bryan, TX 77803 Daytime Phone Number 979 821 -1010 Fax Number (979) 393 -9922 E-mail Address cfrazierAbr9zoscountytx.qov GRANT FINANCIAL OFFICER CANNOT BE EMC i NAME 2 Mr. X Ms. Katie Conner Title Brazos County Auditor Official Mailing Address Please include mail stop code. Brazos County Auditor's Office 200 South Texas Ave., Suite 218 Bryan, TX 77803 Daytime Phone Number 979 381 -4359 ! Fax Number (979) 381.4188 E -mail Address I kconner6%braz2jj22ntyj6.g2v AUTHORIZED OFFICIAL IN AYOR COUNTY JUDGE CITY MANAGER NAME X Mr. Lj Ms. Duane Peters Title Brazos County Judge Official Mailing Address Please include mail stop code. Brazos County Judge's Office 200 South Texas Ave., Suite 332 Bryan, TX 77803 Da 'me Phone Number (9791361-4102 Fax Number (979) 361.4503 E -mail Address dDeters0brazoscguntybcoov TDEM -17B Page 1 of 1 10/2013 Vol. __/ 9s Pg. lad FISCAL YEAR 2014 EMPG STATEMENT OF WORK & CUMULATIVE PROGRESS REPORT APPLICANT NAME Jurisdiction : BRAZOS COUNTY Document Number Active Date TDEM Review By Date Jurisdiction DUNfSAM # 052960341 09116120/4 Jurisdiction Congressional 17 NIA District Document Submitter Date TDEM Review By Date Statement of Work Chuck Frazier 01121 12 01 4 Progress Report 01 Progress Report #2 TASK 1 -WORK PLAN & SEMIANNUAL PROGRESS REPORT X Work Plan Our jurisdiction will submit an EMPG Application, two Progress Reports, four Quarterly FEMA Training matrices, and four Quarterly Financial Reports ❑ Progress Report #1 This Progress Report # 1 is being submitted to TDEM OMB ❑ First Financial Report has been submitted to TDEM OMB ❑ This Progress Report # 2 is being submitted to the TDEM OMB ❑ Progress Report #2 ❑ Second & Third Quarter Financial Reports have been submitted to TDEM OMB Fourth Quarter Financal Report has been submitted to TDEM OMB TASK 2 -1-EGAL AUTHORITIES FOR EMERGENCY MANAGEMENT PROGRAM Our jurisdiction will maintain current legal documents establishing our emergency management program X Our TRRN registration completed and resources entered X Our legal documents are current & on file with TDEM; no additional action is required X Work Plan ❑ Our jurisdiction will prepare or update & submit to TDEM: ❑ Commissioner's Court Order # ❑ City Ordinance(s) for: ❑ Updated Joint Resolution dated: ❑ NIMS Adoption dated: Our TRRN registration completed and resources entered ❑ Progress Report #1 ❑ Our legal documents are current & on file with TDEM, no additional action is required ❑ Our jurisdiction completed & submitted to TDEM: ❑ Commissioner's Court Order # October 1 - C) City Ordinance(s) for: March 31 ❑ Updated Joint Resolution dated: ❑ NIMS Adoption dated' ❑ Our TRRN registration completed and resources entered ❑ Progress Report #2 ❑ Our legal documents are current & on file with TDEM, no additional action is required ❑ Our jurisdiction completed & submitted to TDEM. Apnl 1- ❑ Commissioners Court Order # September 30 ❑ City Ordinance(s) for: ❑ Updated Joint Resolution dated: NIMS Adoption dated: TDEM -17A Page 1 of 6 10/2013 Mail completed form to: Grant Coordinator Office of Management and Budget Texas Division of Emergency Management Texas Department of Public Safety P O Box 4067 Austin, TX 76773 -0223 Fl. TASK 3— PUBLIC EDUCATION /INFORMATION X Option 1. Our jurisdiction will conduct 30 hours of hazard awareness activities for local citizens ❑ Option 2: Our jurisdiction will prepare & distribute public education/information X Work Plan materials to a substantial portion of the community. In the space below, describe the materials to be distributed: "You may provide a combination of both options. Our jurisdiction completed the following hazard awareness and/or public educationAnformation activities ❑ Progress Report #1 October 1 - March 31 ❑ No Task 3 progress was made this report period. ❑ Our jurisdiction completed the following hazard awareness and/or public educationlinformation activities: ❑Progress Report #2 April 1 - September 30 ❑ No Task 3 progress was made this report period. TASK 4— EMERGENCY MANAGEMENT PLANNING DOCUMENTS X Our jurisdiction reviewed our emergency management plan & annexes for currency and NIMS compliance X Our emergency management plan and all annexes are current and NIMS compliant X We will develop, update, or change these planning documents: X Work Plan X Basic Plan Annexes- ❑A ❑B ❑C ❑D ❑E ❑F ❑G ❑H 01 ❑J ❑K ❑L ❑M ON ❑O X -P X -O OR ❑S ❑T X -U ❑V ❑ Other documents: NOTE: Plans & annexes dated prior to September 30, 2009 must be revised or updated this veer All Plans and Annexes must be NIMS compliant Our jurisdiction reviewed our emergency management plan & annexes for currency and NIMS compliance ❑ Our emergency management plan and all annexes are current and NIMS compliant ❑ Progress Report #1 ❑ We u dated by revision or change these planning documents. 8 October 1 - r Basic Plan Annexes: OA [--]B ❑C ❑D ❑E OF ❑G ❑H [-]I ❑J ❑K OIL [--]M March ON 00 OP ❑O OR ❑S ❑T ❑u ❑V ❑Other documents: ❑ No Task 4 progress was made this report period . • Our jurisdiction reviewed our emergency management plan & annexes for currency and NIMS compliance • Our emergency management plan and all annexes are current and NIMS compliant ❑ Progress Report #2 ❑ We updated by revision or change these planning documents: April 1 - ❑ Basic Plan Annexes: ❑A 013 O DID OE OF OG [:)H Ell ❑J ❑K ❑L ❑M September 30 ON ❑0 ❑P ❑0 OR ❑S ❑T ❑U ❑V ❑ Other documents: ❑ No Task 4 progress was made this report period. TDEM•17A 1=013 Vol. 7 pg. / OA age 2 of 6 TASK 5-- TEP NOTIFICATION AND INDIVIDUAL EXERCISE PARTICIPATION Training and Exercise Plan Each jurisdiction must develop and submit a mufti -year Training and Exercise Plan (TEP), not less than three years. to the TDEM Exercise Unit TDEM.EXERCISES andos.texas.aov. Each jurisdiction must submit the Pre - Exercise Notification Form to the TDEM Exercise X Work Plan Unit not less than 45 days prior to a planned exercise event. X TEP Each jurisdiction must submit an After Action Report (AAR) and Improvement Plan (IP) for a minimum of two (2) discussion -based exercises and one (1) operations -based Date Submitted: 0111012014 exercise. All AARs/IPs all exercise activities to the TDEM Exercise unit not more than 45 days after the conclusion of the exercise. One real world event is currently allowed per fiscal year. NOTE., A Full-scale exercise must be conducted every three (3) years. "Each EMPG - funded person must complete and submit Individual Exercise Participation forms. All EMPG funded personnel must participate in at least three exercises per year. REQUIRED EXERCISE SCHEDULE Performance Exercise Type Exercise Name & Exercise Data Quarter of Year Period X Discussion Based Virtual Tableto Jul 1 02 L13X.4 _2773 _X4 Fiscal Year 2014 X Discussion Based EOP Anrex Seminar (Sept.) 1 Operational Based 77-2 773-7 4 (October 1, 2013 - Real World Event -71-7-27M-3 4 September 30, 2014) X Full Scale Drive- Through Vaccination (1 V14) X •1 Ll 2 LJ 3 LJ 4 Our last Full -Scale exercise was conducted on date We conducted the following exercises and provided documentation to TDEM: ❑ Progress Report el Exercise Type Exercise Name Exercise Date I EMPG Funded YIN ❑ Discussion October 1 — ❑ Discussion March 31 ❑ Operation ❑ Real World [I TEP Event ❑ Full Scale Date Submitted: EJ Our jurisdiction completed NO exercise and did not request credit for a real world event ❑ Exercise approved documentation attached We conducted the following exercises and provided documentation to TDEM: Ecerciae T e Exercise Name Exercise Data EMPG Funded YIN Discussion [I Progress Report #2 ❑Discussion ❑ Operation April t — September 30 C] Real World Event ❑ Full Scale ❑ Our jurisdiction completed NO exercise and did not request credit for a real world event ❑ Exercise approved documentation attached TDEM -17A 1012013 V01. z L_)c Pg. Page 3 of 6 TASK 6- TRAINING FOR EMERGENCY MANAGEMENT PERSONNEL ALL EMPG - funded emergency management personnel will participate In the following training during FY 2014. Position & Name Course Name or Number Chuck Frazier, EMC E - 922, Planned Events (EMI) Chuck Frazier, EMC E/L -131, Exercise Evaluation and Improvement Planning Chuck Frazier, EMC E - 143, Advanced Common Operating Picture (EMI) X Work Plan Chuck Frazier, EMC IS - 247, (PAWS Michele Meade, Deputy EMC O - 305, All- Hazards Incident Management Team Michele Meade, Deputy EMC IS - 247, IPAWS Michele Meade, Deputy EMC G - 366, Planning for Needs of Children in Disaster Michele Meade, Deputy EMC L - 310, Hurricane Readiness for Inland Communities Emergency management personnel completed the following training and documentation is attached: Position & Name Course Name or Number Date Completed ❑ Progress Report #1 October 1 - March 31 ❑ No training took p lace this report period. Emergency management personnel completed the following training and documentation is attached: Position 8 Name Course Name or Number Date Completed ❑ Progress Report #2 April 1 - Seplember 30 ❑ No training took place this progress report period. TDEM -17A 100013 Vol. _ %� Pg. �° Page 4 of 6 TASK 7- EMERGENCY MANAGEMENT TRAINING FOR OTHER PERSONNEL X Work Plan Our jurisdiction will conduct or arrange emergency management related training for elected officials other local officials & support agencies The followln 1 formal training courses were taught or con tracted: Date Course Title Class Descri lion # Trained ❑ Progress Report#1 October 1 - March 31 ❑ No training took place this progress report period. The followin formal trainln courses were tau ht or contracted: Date Course Title Class Deacri lion # Trained []Progress Report #2 April 1 - September 30 ❑ No training took place this progress report period. TASK 8-EMERGENCY MANAGEMENT ORGANIZATIONAL DEVELOPMENT X Work Plan Our jurisdiction will participate in the following emergency management organizational development activities: Brazos Valley Homeland Security Advisory Committee (HSAC); Brazos County Local Emergency Planning Committee (LEPC); EMAT Symposium (Michele Meade will attend); National Hurricane Conference (Michele Meade will attend); Texas Emergency Management Conference; Intermedix Training Conference (WebEOC. Chuck Frazier will attend). See notes on page 6. Our jurisdiction completed the following staff development activities: ❑ Progress Report #1 October 1 - March 31 Our jurisdiction completed the following staff development activities: ❑Progress Report #2 April 1 - September 30 TOEM -17A Page 5 of 6 1012013 Vol. _ JURISIDICTION NAME: BRAZOS COUNTY REMARKS (Use an Additional Sheet if Necessary) Chuck Frazier has a personal conflict during the National Hurricane Conference and will not likely attend. It is undecided at this time if Michele Meade will attend the Texas Emergency Management Conference, Chuck Frazier is the Brazos County WebEOC Administrator and will be the only departmental employee attending the Intermedix Conference. TOEW17A 10/2013 Vol. / %3 Pg. ��� Page 6 of 6 FISCAL YEAR 2014 EMPG STAFFING PATTERN L. APPLICANT NAME (as is appears on EMPG applicatlon) Brazos County 2. COUNTY Brazos 3. FULL-TIME EMPLOYEES (including those who work off of only o portion of their time in emergency monogementduties) 4. Gross Annual Salary S. Gross Annual Benefits 6. Gross Salary A Benefits µ.S1 7.% Wore In EM Duties e. Salary A Benefits for EM 1601 9. Est EM Travel Cats Name: Chuck Frazler 66,963.00 23,904.00 90,867.00 100% 90,867.00 Position: Emergency Management Coordlrwtor Name: Michele Meade 47,398.00 19,586.00 66,984.00 100% 66,984.00 0.00 Position: Deputy Emergency Management Coordinator Name: Name: 1 0.00 0.00 Potion; Nama: Position: Name: 0.00 0.00 0.00 Position! Name: position: 0.00 0.00 position; Name: 0.00 0.00 Name. 0.00 Position: Name: 0.00 0.00 Position: 0.00 Position: A. SUBTOTAL• 0.00 0.00 157,851.00 0.00 10. PART -TIME EMPLOYEES 11. %el Full `rl a 32 Gross Annual Salary 13. Gross AMYaI Benefits 14. Gross Salary A Benefits 111+131 15.% Work In EM Dutles 16. Salary B Benefits for EM 114sI9) 17. Est EM Travel Costs Name: 0.00 0.00 Position: Name: 0.00 0.00 Position: Name: 0.001 0.00 Position: Name: 0.00 0.00 position: Name: 0.00 0.00 Position: Name. 0.00 0.00 Position: Name: 0.00 0.00 Peron; B. SUBTOTAL: 0.00 0.00 TOTAL: ie. IS7,851.00 19. - 0.00 CERTIFICATION: 1 certify that no Individual listed a ove holds on o ce. Signature of Authorized Offldal: Printed name of Authorized Official: E Data Signed: 2 i TDEM -66 Page 1 of 1 10113 Vol. / 9� Pg. /0% FISCAL YEAR 2014 APPLICATION FOR FEDERAL ASSISTANCE (Instructions on Reverse) NAME OF PROGRAM ASSISTANCE: 1. CFDA NUMBER: 2 APPLICANT STATUS: EMERGENCY MANAGEMENT New Applicant ❑ 1 PERFORMANCE GRANT (EMPG) 97042 Renewal X 3. FEDERAL FISCAL YEAR: FY 2014 4. START DATE: OCTOBER 1, 2013 5. END DATE: SEPTEMBER 30, 2014 0. APPLICANT INFORMATION a. Legal Name of Applicant Organization (as R appears b Name 8 Telephone Number of Emergency on the EMPG Application (TDEM -17): Management Coordinator BRA20S COUNTY Chuck Frazier 979.021 -1010 I_ c Mailing Address: d. Physical Address (R different from Mailing Address) 110 N. Main SL, Suite 100 Same as mailing address Bryan, TX 77803 Employer Identification NumberR'ax Of 7 7. EMPG PERSONNEL SUMMARY (include only Nose sW fMt will be paid with EMPG funds). a. Number of EMPG Staff 8 Percentage, of Time Worked in Emergency Management Duties: e Staff Percent 0 staff Percent a Staff Percent 1) Full Time: 2 100% 2) Part Time b. Total Number of EMPG-Funded Personnel: a 8. ESTIMATED EXPENSES: a. Salary 8 Benefib fran line ". form TDEfsF88 157,851.00 b. Travel Expenses kom Ilne 19 form TDEM -N 8000.00 c. Other Expenses from section 11 on reverse 63,858.00 d. Total Expenses A + B + C 249 709.00 e. Federal Share D x .50 124,854.80 Note: If you cannot meet the cash match requirement, check the box below and attach a match proposal as specified in Section 2 of the Local Emergency Management Performance Gram Guide. TDEM must review and approve any exceptions made to the cash match requirement at the time of application. 0 Cash Match Exception Requested 9. CERTIFICATION: I certify that to the best of my knowledge and belief this application and its attachments are true and correct. a. Typed Name of Authorized Official: Duane Peters b. TRIe of Authorized Official: razo County J e c. Orginel Signature of Authorized Official: i d. Date Signed: 1121114 V � Pg. TDEM -67 Page 1 of 2 101w INSTRUCTIONS 1. Except as indicated below, entries are self- explanatory. 2. Item 7A: Enter the legal name of your jurisdiction. Your entry should match the Applicant Name used on the EMPG Program Application (TOEM -17). 3. Item 8A: Indicate the number of full -time employees who work specific percentages of time In emergency management duties. Example: 1 staff @ JQQ percent, 2 staff @ N percent. Also indicate the number of part- time employees. Include only staff members whose salary and benefits will be supported by EMPG funding. The data In this section should agree with the information included on the EMPG Staffing Pattern (TDEM -66). 4. Item 10 A. B. & C. This form must be signed by an Authorized Official, who is a person authorized by the governing body of the junsdiction to apply for grants and accept grants and execute agreement and contrails on behalf of the jurisdiction. Authorized Officials are County Judges, Mayors, and many City Managers - not Emergency Management Coordinators. 11. OTHER ALLOWABLE EXPENSES: i Describe the other allowable expenses of your emergency management program that you are requesting be supported by EMPG funding and provide an estimate of the amount of those expenses. These costs must comply with 2 CFR, Pan 225, Cast Principles for State. Local, and Indian Tribe Governments (OMB Circular A -87). Salaries and expenses for elected officials are not allowed. Continue on a separate sheet if necessary. Transfer the Total calculated below to line 9c on the hone of this form. To determine if an expense is allowable under the EMPG program, refer to the DH Authorized Equipment List (AEL) available on the Responder Knowledge Base at Lessons Learned Information Sharing at hhtos /Iwww.11ls dhs.covlknowledcebase Please reference the appropriate Authorized Equipment List (AEL) for expenses listed below. AEL Code Specific Description of Expense (Descriptions must be specific - do not use broad or general categories, such as operating or administrative expenses) Estimated Amount 04AP.05•CDSS 04AP- 09-ILLRT Computer Contracts p (WebEOC. Cassidisn Alerting software) 12,310 11 RE-00 -RFDO Subscdptions and Publication (Vernon 9.1.1 database for aeding) 1,300 06CP- 04 -WADN Radlo Maintenance (Skyline Communications radio system) 1,400 21GN -00-OCEO Office Supplies 400 21 GN- 00-OCEO Office Equipment 10D 21GN -00.00EO Coplers/Printers 300 21GN -00 -OCEO Telephone System and Long Distance 3,300 21GN-00.00EO Equipment Maintenance (UPS System) 3,633 21GN40.00EO Rental Space for EOC /JIC 60.393 Total 83,858 TDEM -67 Vol. / �3 pg. Pegs 2 of 2 10113 EMPG STAFF JOB DESCRIPTION Jurisdiction Name Brazos Count Staff Member Name Chuck Frazier Position Title Emergency Management Coordinator Description Prepared By Brazos County Human Resource Department Date Prepared 10/01112 JOB DESCRIPTION X Current Job Description Attached ❑ See Below A. Provide a general description of the duties performed by this staff member. B. If this staff member performs both emergency management duties and other duties, identify the specific emergency management duties performed TDEM -M 10113 for future use. Vol. / F� pg //D A .A\Yrr or p` Brazos County Job Description Last Updated: 9/5/12 Class Number: 1901 Title: Pay Group: 28 Department: FLSA Status: Exempt Reports To: Approved Date: ` 1011112 EEOC Category: General Summary: T. Wl.l. Recision 1 2 DiW 517012 Emergency Management Coordinator Emergency Management County Judge Professionals May be called out at any time to respond to emergencies within Brazos County and to other emergencies requiring a regional response; responds to hazardous material spills as requested to document and monitor cleanup operations and coordinate with state regulatory agencies, identify needed modifications and maintain the inter - jurisdictional emergency management plan for Brazos County; monitor severe weather situations that could affect Brazos County; perform hazard analysis and hazard vulnerability studies; identify hazard mitigation projects and coordinate hazard mitigation activities; write Emergency Management related grants and reimbursement program requests; prepare departmental budget; prepare the annual work plan for the Emergency Management department, prepare and present public awareness programs, prepare and conduct Emergency Management related training; and serve as liaison between Brazos County and other agencies. Essential Duties: May be called aul aitany time to respond to emergencies within Brazos County and to other emergencies requiring a regional response; Respond to hazardous material spills as requested to monitor cleanup operations and coordinate with state regulatory agencies; Review and update the inter - junsdictional emergency management plan and annexes, Develop the annual work plan for the Emergency Management department: Serve on Brazos County Loss Control Committee and Brazos County Local Emergency Planning Committee; Organize and participate in required exerdses and dries; Monitor severe weather systems that could effect Brazos County and coordinates damage assessment as needed; Prepare and submit required reports to the state; Write Emergency Management related grants and reimbursement program requests; Prepare departmental budget; Serve as liaison between county and responder groups, county and city department heads, and volunteer organizations: Maintain file of Tier II reports as submitted by hazardous materials storage sites and facilities within Brazos County, Make presentations to schools and service clubs and develop public awareness presentations; Attends training courses and conferences as necessary to further education; and perform general administrative duties, including making copies, typing letters and memorandums on the computer, filing correspondence and other reports, delivering and picking up printing projects. faxing documents, preparing mailing labels, and obtaining ofroe supplies. Other Duties as assigned. (1 %) Supervision Received: Education Experience Given: Supervises departmental employee(s), including assigning and reviewing their work and recommending personnel actions. Required: Bachelor's degree in Emergency Management, Public Administration, of a related field, plus two years of emergency management experience; or any equivalent combination of education and experience which provides the required knowledge, skills, and abilities. Preferred: Required: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skip, and /or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Preferred: Certificates, Licenses, Registrations Required: Valid Texas motor vii lab license. Preferred: Vol. Pg. Z// Physical Demands Typical: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this Job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle, or feel; reach with hands and arms; and talk and hear. The employee frequently is required to stand and walk. The employee must occasionally lift and /or move objects weighing up to 50 pounds, such as emergency management equipment, files, stacks of records, or other similar objects. Specific vision abilities required by this job include dose vision, and ability to adjust focus. Knowledge, Skills, & Abilities Typical: Work Environment Typical: Supervisory techniques; budgetary techniques; personnel policies and procedures; standard office practices, and emergency management statutes and procedures. Supervise and motivate employees; establish and maintain effective wonting relationships with county employees, representatives of governmental agencies, and the general public; communicate effectively orally and in writing, operate standard word processing and spreadsheet software, operate emergency management equipment safely; read, interpret, and develop standard policies and procedures -, and analyze and interpret data. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The employee must frequently work closely with others as part of a team, perform multiple tasks simultaneously, and change tasks. FVO,7=/- =P9-i'-�L- EMPG STAFF JOB DESCRIPTION Jurisdletlon Name Brazos Count Staff Member Name Michele Meade Position Tide Deputy Emergency Management Coordinator Description Prepared By Brazos County Human Resource Department Date Prepared 10/01/12 JOB DESCRIPTION X Current Job Description Attached See Below A. Provide a general description of the duties performed by this staff member. B. If this staff member performs both emergency management duties and other duties, identify the specific emergency management duties performed TDEM68 Retain a copy of this description for future use. 10113 Vol. _ / Pg. /; Brazos County �o Job Description Yr� Of 0P4 Last Updated: 915/12 Class Number: 1904 Title: Pay Group: 18 Department: FLSAStattu: Nonexempt Reports To: Approved Date: 10/1/12 EEOC Category: Tamp4W Ra..w 120&15,2012 Deputy Emergency Management Coordinator Emergency Management Emergency Management Coordinator Professional General Summary: Assists the Emergency Management Coordinator (EMC) as needed with any or all departmental duties, maybe called out at any time to. respond to emergencles within Brazos County and to other emergencies requiring a regional responses responds to hazardous material spills as required to document response actions, monitor cleanup operations and coordinate with state regulator agencies; assists the EMC with maintenance of the inter- jurisdictional emergency management plan for Brazos County; monitors severe weather situations that could affect Brazos County , assists the EMC with Emergency Management related grants and reimbursement program and with distribution of grant - funded equipment to responder agencies; assists the EMC with preparation of the departmental budget; assists the EMC with preparation of the annual work plan for Emergency Management department; prepares and presents public awareness programs; prepares and conducts Emergency Management related training; attends meetings with, and in the absence of the EMC; maintains a directory of available resources; and facilitates updates to the database for the emergency notification system and oversees maintenance and operation of the emergency notification system. Essential Duties: Oetardubes may be assigned. Assists the Emergency Management Coordinator (EMC) as needed with any or all departmental duties; May be called out at any time to respond to emergencies within Brazos County and to other emergencies requiring a regional response; Respond to hazardous material spills as requested to document response actions, monitor cleanup operations and coordinate with state regulatory agencies. Assists the EMC with maintenance of the inter-junadictional emergency management plan for Brazos County, Assists the EMC with preparation of the departmental budget, Assists the EMC with Emergency Management related grams and reimbursement programs; FacMate updates to the database for the emergency notification system and oversees maintenance and operation of the emergency notification system. Maintain a directory of available resources. Amend training courses and conferences on EM. Anslst In planning and conducting emergency exercises- Develop and maintain budget spreadsheet to monitor department status. Perform general administrative work, including making copies and taxing documents. May be required to work overtime or irregular hours if necessary. other Duties as assigned (1 %) Supervision Received: Given: This is a non - supervisory position. Education Required: Bachelor's degree in Emergency Management, Public Administration, or a related field, or any equivalent combination of education and experience which provides the required knowledge, skills and abilities. Preferred: Experience _ Required: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill andfor ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Preferred: certificates, Licenses, Registratrons Required: Valid Texas motor vehicle operator's license. Preferred; FOL / 95 p9, /� �/ anystai Demands Typk4j; The physical demands here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit use hands to finger, handle or feet; reach with hands and amts; and talk and hear. The employee frequently is required to stand and walk. The employee must occasionally lift and/or move objects weighing up to 20 pounds, such as files, slacks of records, or other similar objects. Specific vision abilities required by this job include close vision, and ability to adjust focus. Knowledge. Skills, 6 AbNMbs _ TyPk•l: Emergency response actions; personnel policies and procedures; and standard office practices. Establish and maintain effective working relationships with county employees, representatives of governmental agencies and the general public; communicates effectively, both orally and in writing, operate standard word processing and spreadsheet software, and read and interpret emergency management policies and procedures. Work Environment TypJC@J: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The employee must frequently perform multiple tasks simultaneously, change tasks, perform tedious exacting work, and work closely with others as part of a team, Vol. / 5� Pg. //S FEDERAL EMERGENCY MANAGEMENT AGENCY O.M.B. No. 7067.0206 I SUMMARY SHEET FOR ASSURANCES AND CERTIFICATIONS Expires February 28, 2007 OR CA FOR (Name ofAppikan1) FY 2014 1 Brazos County Emergency Management summary sheet includes Assurances and Certifications that must be read, signed, and submitted as a part of the icatlon for Federal Assistance. s applicant must check each Item that they are certifying to: Part 1 ID FEMA Form 20 -16A, Assurances -Non construction Programs Part 11 11 FESLA Form 20-168, Assurances - Construction Programs Part III El FESIA Form 20 -16C, Certifications Regarding Lobbying; Debarment, Suspension, and Other Responsibility Matters; and Drug -Free Workplace Requirements Part IV El SF LLL, Disclosure of Lobbying Activities (If applicable) the duly authorized representative of the applicant, I hereby certify that the applicant will comply with the identified assurances and certifications. Duane Peters County Judge Typed Name of Authorized Representative Title U;�� January 21, 2014 Signature of Authorized Representative Date Signed 'E: By signing the certification regarding debarment, suspension, and other responsibility matters for primary covere d faction, the applicant agrees that, should the proposed covered transaction be entered into, it shall not knowingly enter any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded i participation in this covered transaction, unless authorized by FESIA entering into this transaction. The applicant further agrees by submitting this application that it will include the clause titled "Certification arding Debarment, Suspension, Ineligibility and Voluntary Exclusion -Lower Tier Covered Transaction," provided by FESIA Regional Office entering into this covered transaction, without modification, in all lower tier covered transactions in all solicitations for lower tier covered transactions. (Refer to 44 CFR Part 17.) Paperwork Burden Disclosure Notice Dllc reporting burden for this form Is estimated to average 1.7 tours per response Burden means the time, effort and nclal resources expended by persons to generate, maintain, retain, disclose, or to provide Information to us. You may d comments regarding the burden estimate or any aspect of the form, including suggestions for reducing the burden Information Collections Management, Federal Emergency Management Agency, 500 C Street, SW, Washington, DC 20472, envvork Reduction Project (3067 -0206). You are not required to respond to this collection of Information unless a valid B control number appears In the upper right corner of this form. Please do not send your completed form to the above rFMA roan 20.11_ FFR o1 Vol. / %S Pg. AZ FEDERAL EMERGENCY MANAGEMENT AGENCY ASSURANCES -NON- CONSTRUCTION PROGRAMS assurances may not be applicable to your project or program. If you have any questions, please contact the awarding agency. Further, certain Federal awarding agencies may require applicants to certify to additional assurances. If such Is the case, you will be notified. As the duly authorized representative of the applicant, 1 certify that the applicant: 1. Has the legal authority to apply for Federal assistance, and the Institutional, managerial and financial capability (including funds sufficient to pay the non - Federal share of project costs) to ensure proper planning, management and completion of the project described in this application. 2. Will give the awarding agency, the Comptroller General of the United States, and if appropriate, the State, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the award; and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives. 3. Will establish safeguards to prohibit employees from uslog their positions for a purpose that constitutes or presents the appearance of personal gain. 4. Will Initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency. 5. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. Section 4728 -4763) relating to prescribed standards for merit systems for programs funded under one of the nineteen statutes or regulations specified in Appendix A of OPhf's Standards for a Nterit System of Personnel Administration) 5 C.F.R 900, Subpart F). 6. Will comply with all Federal statutes relating to nondiscrimination. These include but an not limited to: (a) Title V1 of the Civil Rights Act of 1964 (P.L 88 -352) which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. Sections 1681 -1693, and 1685 - 1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. Section 794), which prohibits discrimination on the basis of handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. Sections 6101 - 6107), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L 91- 255), as amended, relating to nondiscrimination on the basis ordmg abuse, in the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Actor 1970 (P.L. 91 -616), as amended, relating to nondiscrimination on the basis of 20.19A. JUN U alcohol abuse or alcoholism; (g) Sections 523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. 290 -dd -3 and 290- ee -3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title VIILof the Civil Rights Acts of 1968 (42 U.S.C. Section 3601 ct seq.). as amended, relating to nondiscrimination in the sale, rental or financing of housing; (i) any other nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is being made; and (j) the requirements of any other nondiscrimination statute(s) which may apply to the application. 7. %111 comply, or has already complied, with the requirements of Title 11 and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L 91 -646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal or Federally assisted programs. These requirements apply to all interest in real property acquired for project purpose regardless of Federal participation in purchases, 8. Will comply with provisions of the Hatch Act (5 U.S.C. Sections 1501 -1508 and 7324 -7328) which limit' the political activities of employees whose principal ! employment activities are funded In whole or in part with Federal funds. 9. Will comply, as applicable, with the provisions of the Davis -Bacon Act (40 U.S.C. Sections 276a to 276a- 7), the Copeland Act (40 U.S.C. Section 276c and 18 U.S.C. Sections 874), and the Contract Work Hours and Safety Standards Act (40 U.S.C. Sections 327 - 333),' regarding labor standards for federally assisted construction subagreements. . 10. Will comply, if applicable, with flood insurance purchase requirements of Section 102(x) of the Flood 1 Disaster Protection Act of 1973 (P.1-. 93 -234) which requires recipients In a special flood hazard area to participate in the program and to purchase flood insurance If the total cast of insurable construction and acquisition Is $10,000 or more. Vol. 11. Will comply with environmental standards which may be prescribed pursuant to the following: (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91.190) and Executive Order (EO) 11514; (b) notification of violating facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in floodplains in accordance with EO 11988; (e) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. Section 1451 et seq.); (f) conformity of Federal actions to State (Clean Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. Section 7401 et seq.); (g) protection of underground sources of drinking water under the Sare Drinking Water Act of 1974, as amended, (P.L. 93 -523); and (h) protection of endangered species under the Endangered Species Act of 1973, as amended, (P.L. 93 -205). 12. Will comply with the Wild and Scenic Rivers Act of 1%8 (16 U.S.C. Section 1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system. 13. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. 470), EO 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservatian Act of 1974 (16 U.S.C. 469a -I et seq.). 14. Will comply with P.L. 93 -348 regarding the protection of human subjects involved in research, development, and related activities supported by this award of assistance. 15. Will comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89 -544, as amended, 7 U.S.C. 2131 et seq.) pertaining to the care, handling, and treatment of warm blooded animals held for research, teaching, or other activities supported by this award of assistance. 16. Will comply with the Lead -Based Point Poisoning Prevention Act (42 U.S.C. Section 4801 et seq.) which prohibits the use of lead based paint in construction or rehabilitation of residence structures. 17. Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act of 1984. 18. Will comply with all applicable requirements of all other Federal laws, executive orders, regulations and policies governing this program. 19. It will comply with the minimum wage and maximum hours provisions of the Federal Fair Labor Standards Act (29 U.S.C. 201), as they apply to employees of institutions of higher education, hospitals, and other non -profit organizations. I FEMA Form 20 -IBA (BACK) / Vol. � P9• /l p FEDERAL EMERGENCY MANAGEMENT AGENCY CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS; AND DRUG -FREE WORKPLACE REQUIREMENTS Applicants should refer to the regulations cited below to determine the certification to which they are required to attest. Applicants should also review the instructions for certification included in the regulations before completing this form. Signature on this form provides for compliance with certification requirements under 44 CFR Part 18, "New Restrictions on Lobbying; and 28 CFR Part 17, "Government -wide Debarment and suspension (Nonprocurement) and Government -wide Requirements for Drug -Free Workplace (Grants)." The certifications shall be treated as a material representation of fact upon which reliance will be placed when the Federal Emergency Management Agency (FEMA) determines to award the covered transaction, grant, or cooperative agreement A. As required by section 1352. Title 31 of the U.S. Code, and implemented at 44 CFR Part 18, for persons entering into a grant a cooperative agreement over $100.000, as Wined at 44 CFR Part 18, the applicant certifies that (a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for infWencing a attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of congress, of an employee of a Member of Congress in connection with file making of any Federal grant, the entering into of any cooperative agreement, and the eatension, continuation, renewal, amendment, or modification of any Federal gram or cooperative agreement: (b) If any other funds [hen Federal appropriated funds have been paid or will be paid to any person for Influenclng or attempting to influence an officer or employee of any agency, a Member of Congress, an off icer or an employee of Congress, or employee of a member of Congress in connection with this Federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form LLL, 'Disclosure of Lobbying Activities' in accordance with its instructions, (c) The undersigned Shall require that the language or this certification be Included in the award documents for all subawards at all tiers (including wingrents, contracts under grants and cooperative agreements, and subcontracts) and that all subreclplents shall candy and disclose accordingly. ❑X Standard Form LLL, "Disclosure of Lobbying Activbies' attached. (This form must be attached to certification if nonepproprlefed funds are to be used to Offuence aC0vde4i.) 2. DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS (DIRECT RECIPIENT) (b) Have not within a three -year pel preceding this application been convicted of at had a civilian judgment rendered against them for commission of fraud or a criminal offense In connection win obtaining, attempting to obtain, or perform a public (Federal, Slate, or local) transaction or contract under a public transaction, violation of Federal a State antitrust statutes or commission of embezzlement theft, forgery, bribery, falsification or destruction of records, making false statements, a receiving stolen property: (c) Are not presently indicted for or otherwise criminally a civilly charged by a governmental entity (Federal. State, or local) with commission of any of the offenses enumerated in paragraph (1)1b) of this certification: and (d) Have not within a threeyear period preceding this application had one or more pudic t ransactions (Federal. State. or local) i terminated for cause a default; and B Where the applicant is unable+ to certify to any of the statements in this certification, he or shall shall attached an explanation to this application. 3. DRUG -FREE WORKPLACE (GRANTEES OTHER THAN INDIVIDUALS) As required by the Drug -Free Workplace Act of 1968. and Implemented at 44 CFR Part 17, Subpart F, for grantees, as defied at 44 CFR Part 17, Sections 17.615 and 17.620' A. The applicant certifies that it will continue to pnvide a drug free workplace by: (a) Publishing a statement notifying employees that me unlawful manufacture. distribution, dispensing, possession, a use of a controlled substance Is prohibited in the grantee's workplace and specifying the actions tht will be taken against employees for violation of such prohibition: :NIA Form 20.11 JUN 94 pg. //� (b) Establishing an on-going drug free awareness program to As required by Emcutive Order 12549, Debarment and Suspension, inform empoyees about. and Implemented at 44 CFR Part 67, for prospective participants in primary covered transactions, as defined at 44 CFR Part 17, (1) The dangers of drug abuse in the workplace: Section 17. 510 -A. The applicant ceniftes that it and its principals. (2) The gremee's policy or maintaining a drug -free workplace; (3) Any available drug counseling. rehabilitation. and (a) Are not presently debarred, suspended, proposed for debarment, employee assistance programs: and declared ineligible, sentenced to a denial of Federal benefits by a State (4) the penalties that may be Imposed upon employees for or Federal court, or voluntarily miuded from cowered transactions by drug abuse vioations occurring in the workplace; any Federal department or agency, :NIA Form 20.11 JUN 94 pg. //� (cl Making it a requirement that each employee to be engaged in the performance of it* grant to be given a copy of the statement required by paragraph (a); (d) Notifying the employee In the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will. (1) Abide by the tams of the statement; and (2) Notily the employee In writing of his or her conviction for a violation of a criminal drug stable occurring In the workplace no later than five calendar days alter such conviction. (e) Notifying the agency, in writing, within 10 cakrNar days after receiving notice under subparagraph (d)(2) from an employee or otherwise receiving actual notice of such convidlon. Employers of convicted employees must provide notice, including position tale. to the applicable FEMA awarding office, i.e.. regional office or FEMA office. (f) Taking one of the following ecbma, within 30 calendar days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted" (1) Taking appropriate personnel action against such an employee, up to and Including termination, consistent with the requirement of the Rehabilitation Act of 1973, as amended. or FEMA Form 20deC (RACK) (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabillistlon program approved for such purposes by a Federal. State, a local health, law enforcement, or other appropriate agency. I (g) Making a good faith effort to continue to maintain a dng free workplace through Implementation of paragraphs (a), (b). (e); (d). (e), and If) 8. the grantee may insert in the space provided below the sits(s) for the performance of work done in connection with the specific grant: Place of Performance (Street address. City. County, State, Zip code) Check [Dif there are workplaces on file that are not identified here. Section 17.630 of the regulations provide that a grantee that Is a State may elect to make one certification in each Federal fiscal year. A copy or which should be included with each application for FEMA funding. Slates and State agencies may elect to use a Statewide certfiewon. / 9-3 Vol. P � 9• �O� DISCLOSURE OF LOBBYING ACTIVITIES Apples av OMB Completa this form to disclose lobbying activities pursuant to 31 U.S.C. 1352 0348004e ISee reverse for public burden disclosure) 1. Type of Federal Action: 2. Status of Federal Action: 3. Re ort Type: - a. contract ❑X a. bidloffedapplication X a. initial filing % b. gran) b. Initial award b. material change c, cooperative agreement c. poolaward For Material Change Only: d. loon year Quarter e. loan guarantee date of lest report I. loan Insurance . Now and Address of Reporting Entity: 5. if Reporting Entity in No. 41s Subawardea, Enter Noma 7Prims T]Subawardea and Address of Prime: Tier ,dknown: Brazos County Emergency Management i 111) N. Main St., Suite 100 I Bryan, TX 77803 i Corgressional District, if known: 17 Congressional District, ifknown: 17 . Federal DepertmentfAgoncy: 7. Federal Program Name/Description: FEMA EMPG i CFUANumber f9ppfcab49 . Federal Action Number, ifknown: 9. Award Amount, 8known: f 10. a. Name and Address of Lobbying Registrant b. Individuals Performing gamiest (including address if (if individual Issf name, Ilmi name, Mij different IMM No 70aJ NIA (last name, Best name, M!) NIA 11. Inlarmabm requmled almugh this form is authonzedby tide 31 U.S C. section 1752. This disclosure of lobbying activities Is a matonal Signature: representation of fact upon which reliance was placed by the tier above when this transaction wee made or entered into. This Prim Namo: Dure Paten I disdosumisrequiredpumwtto3l US.C.1352 Th,sinlo . m will be reported to the Congress semi- annually and will be Title: Brazos County Judge available for public inspection. Any person who fells to file the required disdosure shall be subject to a civil penalty of not less Telephone No.: 979 - 361-4101 Date: 1121/2014 than $10,000 and not more than $100,000 for each such failure. 1 .`�iifii•++am� y AulhWad lm WCa�Repnodursea Mm d Fpm LLL (Rev. 7.97) F-01- n. — 1r-ne >u�:. ta.5.1x:;: ao:araaes•FUw ram Vendor Direct Deposit / Advance Payment Notification Authorization i_9art,peary Uar Do k may be used by vendors or Individtraf recipwi s ' ❑Advance Paym m em Noenotioa - to Mai is payments bntn Me state of Term by duet! deposk 0 l Paymerus WrtriCUion - to Marge a cancel exisiinp dived deposEi (nRumation ❑ Mteragency Transfer I ksteragency Transaction Type Z O t� type t$eC{lpnt : ; i erM 5 • Seam E a 1d Nea setup ,'Se -ions 2. 2. t end 3 • Stew a k o61anal) �� C!an a nt � — ❑ Change finaneal vuikution ,'Secwm z 1. r am s. 5wbw E a D0 ar� Cana9atipn (Sad rs ? and = . 3e 3 r am a E 5: ; apNey UM) W ❑ Change account numbs (Swibns Z 1. r and 5. 5whar E is oGDnnaf N PayeeldenUlication Socal Seytay Number (SSN) o: Mau toe 7, 4 6 0, 0, 0 4 3, 3 . 0 i Employer hfenGncatim Number (EIN n , , !!t not irlhpwR. leave blank) , ,3 8, Z O hrex rune ieus»aaa�.a�n; i ?nvx .,s.»r b Brazos County i( 979 } 361 -4340 ee yNaas mm ,'.9 era•. I L'P ahs l 200 South Texas Avenue, Ste 240 Bryan TX TT803 , Financial Institution (Camostion by Onanciai instituiron is necvninendeid.) /b`� r0'aifA1 HI1N C. i am i Citibank Texas Bryan ; I TX rlame9 aeae,.aa.n�nn wu+a.'ix =.: rsae:e ura.m,w.:-m+�x�; �ry�das� 4 ,1.1.3 1, ,9:3,5.3.',2.;,0,3,2.6,9 2;0 2 6,4 r �..t�unq _ Savnpa ': fa.,es.eor�+. +,am rcwor�t ;r(s mma�u I e Donnie Fowler Corner --4 Banking Officer FscW rawesm+m`v 4a,w ,mm's: ^here rcn,et rcomrY .lo,oai ( 979 ) 691 -2759 ex A itho izafior^ for Setup, Changes or Cancellation (requrarr I b outhorze the Texas Comptroller of PubkA=urm bop osf, my payments fmrr the staff of Teas to my nnanoa, msttiueor, e1e:Jroniaiq. 1 v I undan and that the Texas ^ompirJller of Pmrlr A=unts wa reveme any paymerr's mace m my acooum in error. 12 ! 4 1 further undersoine that the Texas Comouo&w of Put*- -A =urns will =mpty at ar: times with Ih: Nariorat Auiornzn° Clsadnc House Pm u i • nun. j.* -arWjw intormaaoo on these nd--s otease conic: ydxfvtwx�* insNWAOr Sign here (�t� - Terri White International Pa4rients Verification (fewimIl I mI .. ... 1�c5 NC i I u YlrB these payrraana be iorwaroed a : finanraal inapb/tion outaxx the Jniled S tatl Li.._......-. ......._._..__.- ._._....._..... ❑ I autnonre Ne Terri Cocvuori o "ubri-A -- =vms is sent ar amail notificatron one ousme day prior tc the oaym, nt oosin� e: my c C^.ar+a rrme !�wrcAM!. ;CPa>r arawrurm Terri White ;( 979 ) 361-4340 er.. var,r.mm . t. W. h. i. t. e. bb. C. o. .. b r. a. Z. o. s. .. t, x, .. U. S. . Cancellation by Agency (forstate Authorized Signature (forstM .un.,aaea ap.cr „e„: 2 a/tIC/ riM Please return your completed form to; E TRAVEL POLICY CERTIFICATION Jurisdiction Name: I BRAZOS COUNTY Check one of the two blocks below This jurisdiction has no qualifying travel regulations. EMPG participants requesting reimbursement for travel expenditures will do so in accordance with State of Texas travel regulations and reimbursement rates as published by the Texas Comptroller of Public Accounts. State travel regulations are available at https: //fmx. coa, state.tx. us/imx/travel/textravel index. php W X This jurisdiction has its own qualifying travel policy, a copy of which is attached. EMPG participants requesting reimbursement for travel expenditures will do so in accordance with that policy. Name of Grant Financial Officer Katie Conner, Brazos County Auditor Printed or Typed) Original Signature of Grant Financial Officer Date Signed Z TOEM -69 Fy -.- Oi P 1012013 g' BRAZOS COUNTV, TE XAS TRAVEL POLICY AND PROCEDURES I POLICY AND PROCEDURES FOR COUNTY TRAVEL AND REIMBURSEMENT BRAZOS COUNTY, TEXAS THE PURPOSE OF THIS POLICY AND RELATED PROCEDURES IS TO ESTABLISH AND STANDARDIZE AUTHORITY FOR USE OF COUNTY RESOURCES TO PAY FOR TRAVEL RELATED EXPENSES FOR BRAZOS COUNTY EMPLOYEES. THE FOLLOWING POLICY ADOPTED BY THE BRAZOS COUNTY COMMISSIONERS COURT ON THIS THE 8' DAY OF JUNE, 1995 TAKES THE PLACE OF ANY PREVIOUS COUNTY TRAVEL POLICY ADOPTED BY ANY PREVIOUS COMMISSIONERS COURT. THE EFFECTIVE DATE OF THIS POLICY IS THE 6TH DAY OF JUNE, 1995. THIS POLICY WAS OFFICIALLY AMENDED BY COMMISSIONERS' COURT ON FEBRUARY 17,1998. THIS POLICY WAS OFFICIALLY AUGUST 1st, 2000. THIS POLICY WAS OFFICIALLY DECEMBER 5th, 2000. THIS POLICY WAS OFFICIALLY FEBRUARY 11th,2003. AMENDED BY COMMISSIONER'S COURT ON AMENDED BY COMMISSIONER'S COURT ON AMENDED BY COMMISSIONER'S COURT ON THIS POLICY WAS OFFICIALLY AMENDED BY COMMISSIONER'S COURT ON SEPTEMBER 20TH, 2005. THIS POLICY WAS OFFICIALLY AMENDED BY COMMISSIONER'S COURT ON JANUARY 31, 2006. THIS POLICY WAS OFFICIALLY AMENDED BY COMMISSIONER'S COURT ON December 11, 2007. THE POLICY WAS OFFICIALLY AMENDED BY COMMISSIONER'S COURT ON April 1, 2008 revising the County Mileage Reimbursement Rate. THE POLICY WAS OFFICIALLY AMENDED BY COMMISSIONER'S COURT ON December 28, 2010 revising the County Mileage Reimbursement Rate. THE POLICY WAS OFFICIALLY AMENDED BY COMMISSIONER'S COURT ON June 28, 2011 revising the County Mileage Reimbursement Rate to 55.5 cents/mile, F:1 Policies and PmmduresToliciesITmveltTmvel_ Reimbursemen�-Revised _I2.4-12.doel2/4/12 VOi. �j�7 7 BRAZ.OS COUNTY, TEXAS TRAVEL POLICY AND PROCEDURES THE POLICY WAS OFFICIALLY AMENDED BY COMMISSIONER'S COURT ON December 4, 2012 revising the County Mileage Reimbursement Rate to 56.5 cents /mile. This policy and related procedures replaces all previous policies and procedures. It explains Brazos County's policy relevant to the authorization of travel and the reimbursement of expenses incurred incidental to travel. Section 152.011 of the Texas Local Government Code gives the Conunissioners' Court the authority to set travel expense and other allowances for all County officials and employees. This policy is to be viewed as an "accountable plan", and therefore satisfies the reporting and documentation conditions established by the htterltal Revenue Code of 1986 as Amended (i.e. §162 and §274 and Treasury Regulations 1.62.1 to 1.62.6). A. GENERAL DEFINITIONS Accountable Plan - a plan under which an employee is reimbursed for expenses receives an allowance to cover expenses. The following four conditions must satisfied: a. There must be a County business purpose for the expenses, b. The employee must clearly state and properly support that there was a bush purpose for the expense, C. The employee must substantiate that the expense was incurred by provir documentation or be deemed to have documented the reimbursed expenses, and, d. The employee is required to return (i.e. with advances) to the County any amo received in excess of documented expenses. 2. Actual Expenses - the actual cost of any allowable travel expenses supported by receipts and/or statements. 3. Auditor - the County Auditor and/or his designated staff. 4. Authorization - a recognized approval level that requests the County Treasurer;to encumber funds for approved travel purposes. An approval level is the signature of the elected official, department head or employee authorized to approve claims for the department. This authority is established by completing a computer user access form designating the employee to be on a departmental approval group in the Finance Plus financial system with the County Auditor's office. 5. Official County Business - a business function in which County employce(s) are participating, and which is recognized by the Commissioners' Court as being official business of Brazos County. 6. Duty Point - the primary place of employment, i.e. courthouse, road and bridge, tax office, etc. Vol. F:1 Policies and PmeedwcslPolicieslTravel \Travel Reimbunemeny Revised_12.4- 12.doc1214/12 BRAZOS COUNTY, TEXAS TRAVEL POLICY AND PROCEDURES 7. Traveling County Employee - an elected official, a department head, or a person employed in the direct service of an elected official or department head who is traveling on official County business. 8. In- County Travel - travel that takes place within the confines of the legal boundaries of Brazos County, and where the primary end destination of the travel is within these same boundaries. 4, Out -of- county Travel - any travel that has a primary end destination outside! the established legal boundaries of Brazos County. 10. Out -of -state Travel - any travel that is undertaken which has a primary end destination outside the established legal boundaries of the State of Texas. 11. Educational Travel - out -of- County travel that is undertaken by County employees for approved education seminars, conferences and meetings. 12. Law Enforcement Travel - travel expenses incurred by County law enforcement personnel for the explicit purpose of transporting prisoners and/or probationers, collection of evidence, and other travel directly attributable to official County business. 13. Travel Expenses - transportation (airline fares, personal auto, public transportation, parking, and taxi), meals, lodging, and incidental expenses associated with traveling on official County business. 14. Travel Expense Forms - all forms so designated by the Auditor's office to be used to report actual and estimated travel expenses for official County business. These forms are to be submitted to the Auditor's office for reimbursement and/or documentation for advances with regards to travel expenses. 15. Direct Billing - a pre - arranged billing, established for a County employee with a lodging facility at which they plan to stay when away from their place of employment overnight on County business. Direct Billing is arranged by the Auditor's office with the intent being the reduction of the employee's financial responsibility for costs associated with travel on County business. 16. Incidental Expense - a necessary and reasonable expense incurred by a County employee while traveling on official County business. This does not include transportation, meals, lodging, tips, gratuities, alcoholic beverages, laundry or in -room video rental. 17. Mileage - the distance from a duty point to a destination. As noted in the following procedure, the County will reimburse mileage based on an intemet mapping service such as mapquest.com, yahoomaps.com or googlemaps.com. 18. Mileage Rate - the rate of reimbursement established by the Commissioners' Court in December of each calendar year for use of a personal automobile while on County business. J. F:1 Policies and Proceduresl Policies�Travel lTravel_ReimbursemehlRevised _124- 12.doc12 /4/12 Vol. I BRAZOS COUNTY, TEXAS TRAVEL POLICY AND PROCEDURES 19. Meal Expense — limited to $36.00 a day for meals, if an employee is away from their duty station overnight. 20. Host Hotel — "preferred room rates" negotiated by a sponsor for participants of a conference, seminar or continuing education training, at or near the program site. Vol. %S P9. F:\ Policies and Procedums\ Policies\ Travel\ Travel_ Reimbursemerk4_Revised_I2 -4- 12.doc12i4112 i BRAZOS COUNTY, TEXAS TRAVEL POLICY AND PROCEDURES S. GENERAL POLICY STATEMENT All reasonable and necessary travel by County employees for which a departmental budget has been established, and for which the department has funds remaining in the budget, and for which the travel is required in order for the employee to conduct County business is authorized. County officials and department heads are expected to plan out -of- County travel for themselves and their employees to achieve maximum economy and efficiency. All County reimbursed travel must be for official County business only. It is the responsibility of the County official and/or department head to see that all Out-of travel expense forms are properly completed, documented, signed and forwarded to the Auditor's office within fourteen (14) calendar days of the travel return date. In -County reimbursements may be submitted on a monthly basis. C. IN- COUNTY TRAVE In the process of conducting County business, employees may be required to travel to locE within the County, but away from their normal duty station. If the employee incurs exp incidental to such travel, the employee is required to obtain authorization from the department for such expenses. If the anticipated expenditure will be in excess of $25.00, the department may request a travel advance using the Travel Advance Form and secure the Commissioners' 1 approval before any expense is incurred. Employees are expected to report the shortest dis between destinations for all travel. The County will not reimburse for personal mileage or for I between an employee's residence and their duty point. The County will not reimburse for 1 unless employee is away from their duty station overnight. The employee traveling on official County business within the County should first determine the department head if a County vehicle is available to conduct such business. All such authorized expenses will be reimbursed within ten (10) days of the receipt by the G Auditor's office of completed reimbursement request forms. Procedure: For In- County travel, Mileage Reimbursement Requisition should be used. 'I form is to be turned in by the employee to the department head at least once a month for previ travel. Department heads should then prepare a request for reimbursement and forward completed request and attached documentation to the County Auditor's office. Mileage will reimbursed based on the actual mileage traveled at the prevailing rate established by Commissioners' Court. The County will not reimburse employees for meals or lodging expense incurred In- County. Vol. / X� Pg. /a�_� F:1 Policies and Procedures\ PolicieslTra veH Tmvel_ Reimbursemen6-Revised _12 -4.12.docl2/4 /12 BRAZOS COUNT W. TEXAS TRAVEL POLICY AND PROCEDURES D. OUT -OF- COUNTY TRAVEL Out -of -County travel by County employees is permissible provided that it is authorized in advance by the department head and does not exceed departmental budgetary allowance for such travel. I It is the department head's responsibility to ensure that each request has adequate documentation attached to support the stated time, place, and business purpose of the travel expense ;(see "Accountable Plan" requirements, Page 1). The County will reimburse for County employee meals only while the employee is out of the County on County business and away from their duty station overnight. If the travel expense is anticipated to exceed $25.00 a travel advance may be requested and Commissioners' CI urt approval secured before any expense is incurred. Procedure: All Out -of -County reimbursement requests are to be made on Travel Reimbursement Requisition. Requests for meal reimbursement are to be as follows: I . Meals will be reimbursed at the amounts listed, taxes included: Breakfast $ 8.00 Lunch $ 10.00 Dinner $ 18.00 2. No receipts will be required. 3. The County will not reimburse an employee for more than 536.00 per day for meals. Meal reimbursement to an employee who is not away from their duty station overnight will be considered a benefit and the amount will be reflected on the employee's W -2 form at the end of the year. Meal reimbursement will not be provided to an employee who is less than seventy five (75) miles away from their duty station unless) the employee is away overnight. 4. The County will not reimburse for meals provided by the conference or seminar. ,It is expected that the conference or seminar registration fees include any meals provided and that the employee will avail themselves of these meals. Additionally, a "continental breakfast" is not considered a meal for reimbursement purposes. The County will reimburse County employees for mileage, if a personal vehicle is used, while the employee is Out -of -County on County business. Mileage reimbursement will be made based on the duty station address to specific destination address as documented by using an internet mapping service such as mapquest.com, yahoomaps.com or googlemaps.com, at the existing reimbursement rate set by Commissioners' Court. Vol. % % pg. FA PoliciaWProceduresTolicies \TraveaTmve] Reimbursemcr &Revised_12- 4- 12.doc12 /4/I2 BRAZOS COUNTY, TEXAS TRAVEL POLICY AND PROCEDURES Requests for mileage reimbursements can be made in one of two ways: I Where mileage request is simply for a round trip the employee need only enter the dollar value on the Form. This is arrived at by multiplying the documented mileage by 2 and then multiplying this product by the reimbursement rate that has been establishedjby Commissioners' Court. It is requested that the employee use an internet mapping service with specific addresses including number, street and zip code such mapquest.com and that the mileage documentation be submitted with the Mileage Reimbursement Requisition or Travel Reimbursement Requisition. 2. Where mileage is requested for the use of a personal automobile while on County business and the request is for mileage other than the round trip from duty point; to destination, then the employee should use Mileage Reimbursement Requisition! to establish the additional miles and business purpose. The County will not reimburse 'for mileage incurred at the destination city in pursuit of food or personal errands. Additional miles incurred at the destination city for County business should 1 be documented using addresses at either, www.mapquest.com, www.googlemaps.com: or www.yahoomaps.com. These totals should then be transferred to the Travel Reimbursement Requisition. The County will reimburse the traveling County employee for the actual cost of lodging expenses incurred, not to exceed $85.00 per day, excluding taxes, while traveling on official County business. The travel needs to be approved by the department head, and the cost must not exceed the remaining departmental budget. Receipts are required for the reimbursement of lodging expenses. Please see Section G, this policy, for more information on reimbursement of lodging expenses. E. OUT -OF -STATE TRAVEL The County will reimburse employees for out -of -state travel on the same basis as Out -of -County travel. All Out of State travel must be approved by the Commissioner's Court prior to departure' If the employee elects to use a personal automobile for such travel, the County reimbursement will not exceed the lesser alternative: either the mileage (round trip at the prevailing rate per mile) orlthe round trip airfare from Easterwood Airport to the destination (a commercial airline quote is required). It is noted that when the distance is greater than 350 miles, and when the air fare ticket can be purchased 21 days in advance, it is usually cheaper to fly than drive. Any employee traveling on County business who does not wish to fly, and whose destination is out of state may place a request before the Commissioners' Court requesting authorization to drive and to be reimbursed for the actual travel expense. The request would need to be in writing, placed before the Commissioners' Court 10 days prior to departure, and would need to include the reason for the request and a comparison of the costs. Commissioners' Court has the authority to accept and /or reject each request based on merit as presented. Procedure, Any out -of -state travel request must be presented to the department head. The department head must then make a formal request for approval of such travel to ithe Commissioners' Court, which must consider the request in open session. All requests ; for reimbursement are to be made on Travel Reimbursement Requisition. If a Travel Advance is needed, it should be requested at the same time. F:1 Policies and Proceduns\PoliciesVI' ravel \Tmvel_ReimbursemMRevised_I 2- 4- I2.docl214 112 i BRAZOS COUNTY, TEXAS TRAVEL POLICY AND PROCEDURES F. TRAVEL ADVANCES Employees that anticipate being away from their duty station on County business and Out -of- County for more than three (3) days, or when travel expenses are anticipated to be more than $25.00, may request a travel advance. The employee would be required to fill out Travel Advance Requisition. The form should be submitted to the department head for approval and forwarded to the County Auditor's office for processing. All requests for advance must be filed with the Auditor's office ten days prior to the departure date so that proper approval from the Commissioners' Court can be secured. The request should not exceed the estimated expenses. All meal advances will be based on $36.00 per day and a maximum of $85.00 (excluding taxes) will be advanced for each day of lodging that the employee anticipates. All employees are encouraged to arrange for direct billing and to arrange for quotations for air transportation when required. Procedure: Once the employee has returned to their normal duty station, the employee has fourteen (14) days to submit documentation to the County Auditors office on a Travel Reimbursement Requisition to account for the use of the travel advance funds. The employee should attach a copy of Travel Advance Requisition to their request to document the advance received. If the employee has received funds in excess of their need the balance should be remitted to the County Treasurer's office, and a copy of all receipt(s) attached to Travel Reimbursement Requisition. After the 14 day period travel advances that have had documentation submitted will be deducted from the employee's paycheck as agreed in the travel advance requisition. All disbursement of funds and collection of funds with regards to travel advances will be handled through the County Treasurer's office. The department head has oversight responsibility for all disbursements related to travel advances. G. LODGING The County will be responsible for a maximum of $85.00 (excluding taxes) per day, for lodging expenses incurred by a County employee while traveling on official County business either out of county or out of state. The County prefers to arrange for hotel accommodations to be billed directly to the County proper. Department heads are encouraged to plan as far in advance as possible, and to strange for direct billing. The County will only be responsible for the first $85.00 plus taxes of the room rate. If the room charge is greater than $85.00 plus taxes, the employee should be prepared to be responsible for the difference. The decision to pay the lodging fee for the night before a conference or meeting is at the discretion of the department head. This decision is based on the location of the meeting site and beginning ;or ending time of the program. Likewise, the decision to pay the lodging fee for the last day of a conference or meeting is at the discretion of the department head. It is the employee's responsibility to make sure this issue is covered prior to the meeting taking place and prior to the request being placed before the Commissioners' Court. FA Policies and Procedurcs\Policies\ Travel\ Tmvel_ Reimbursene >CRevised_12- 4- 12.dac 12/4/12 BRAZOS COUNTY, TEXAS TRAVEL POLICY AND PROCEDURES Host Hote l In many instances a county employee will attend a seminar, conference or continuing education program where the sponsor of the program has negotiated preferred room rates at (or near) the site where the program is to be held. In many instances the preferred room rate is referred to as the "host hotel," In some instances the program sponsor has secured such preferred rates at several locations. The county would prefer that county employees attending such programs stay at the "host hotel." And, therefore, if the room rate is greater than the $85.00 allowable by this policy, the county will reimburse the employee for the full amount of the room and tax. The employee is required to provide adequate documentation that the program negotiated a preferred rate with the "host hotel." An example of adequate documentation would include a seminar brochure or registration information provided by the program sponsor that lists the preferred hotels. In the event an employee is able to secure a room for an amount less than the host hotel rate when a host hotel is available without incurring additional parking, car rental or mileage expenses the employee will be reimbursed at .the actual room rate. Many times the county employee attending a sponsored program does not plan to attendlthe program in a timely manner and all "reserved program rooms" will have been taken. Alternative sites will not be considered as "host hotels" unless specifically designated as such by the program sponsor. OutAf -State When a county employee requests out -of -state travel for a sponsored seminar, conference or continuing education program, and there is not a designated "host hoteP', it is the employee's responsibility to register in a timely manner to allow the opportunity to stay at the hotel or conference center where the program is being held. When the employee makes a request for out -of -state travel, the request should clearly state the anticipated room cost, and request formal approval for reimbursement. Commissioners Court will evaluate each request separately. elatives and Friends Frequently county employees while traveling on county business and away from their duty station overnight will stay with friends and/or relatives. As a result their application for reimbursement will appear as if they were not away from home overnight. When siuch an event happens, the employee should attach a notice to their reimbursement request to allow the county auditor's office to confirm the over night stay. I Restrictions on County reimbursable lodging expenses: The County WILL reimburse for: Daily Room Charges (Maximum of $85.00 for single occupancy, inexcluding taxes) Properly Documented Business Telephone Calls Facility Parking Charges — Self parking only* Taxi Fares (rte documentation required) F:1 Policies and Procedures \Policieslt'mvel\Tmvel Reimbursemeri)-Revised _12.4- 12,doc12/4 /12 BRAZOS COUNTY, TEXAS TRAVEL POLICY AND PROCEDURES Alternate means of travel (i.e. bus, train, etc.) Internet service used for conducting County business Tolls for toll road travel — receipts required Valet parking for handicapped employees with a valid handicap placard from the Tax Office. 2. The County will NOT reimburse for: Snacks Charged To The Room Room Service (No gratuity, no room service charge) Personal Expenses (i.e.: Valet, Dry Cleaning, Laundry, etc.) Tips and/or Gratuity Alcoholic Beverage Charges Video Rental (i.e.: In -Room Movies, etc.) Personal Phone Calls Hotel Club Charges Recreational Facility Charges I *The County will reimburse for self parking at any rate with receipts. Valet parking will ibe reimbursed if it is the only parking available and is documented as such by the hotel. in the event self parking and valet parking are available and the employee chooses to use valet parking the County will only reimburse up to the rate equal to the self parking rate. Employees who incur lodging charges defined as unacceptable for reimbursement are responsible for these payments. These charges are to be accounted for and payment rendered to the facility' by the employee at check out. If any of these charges billed incorrectly directly to the County by a lodging facility, the employee will be responsible for remitting reimbursement to the County Treasurer. Procedure: The employee will be required to obtain an original lodging statement from 'the establishment where the employee stayed. This statement should be attached to the Out -Of -County Travel Reimbursement Request. No exceptions will be allowed. H. AIR FARE and CAR RENTALS All County employees are required to travel by the least expensive mode of travel. The employee should evaluate whether travel by airplane to the destination point is cheaper than traveling by other means, The County will only reimburse for the least expensive mode of travel, unless Ithe employee's supervisor can show good cause for using another mode. When the final destination is over 350 miles then air travel should be considered. j Car Rentals should only be utilized when required for the employee to fully carry out their official business. Taxi cabs, buses, and hotel shuttle services are usually less expensive than car rentals. The County will not reimburse for expenses incurred for personal reasons. The County would prefer that the employee not enter into a rental arrangement unless it is necessary and required for the completion of the business purpose. The County will not reimburse for first class travel. The County will only reimburse for necessary car rental at the sedan rate (no luxury cars) and necessary gasoline for the rental with receipts. The County will not reimburse for mileage on a rental car. I G7�� F: \Policies and Procedures\ PolicieslTravel \Travel_ReimbursemegioRevised _124- 12.doc12 /4/12 DUI'--- `__�__ Pg. �3�j BRAZOS COUNTY, TEXAS TRAVEL POLICY AND PROCEDURES I. CONFERENCES, SEMINARS and CONTINUING EDUCATION The County prefers to pay in advance for conferences, seminars and registrations for continuing education. By so doing, the financial responsibility placed on the employee is reduced and proper and timely assistance can be given to the employee with regards to reservations, travel advances, and completion of reimbursement forms. The County requires that requests for registration fees be accompanied by a conference program, seminar program, or continuing education program that indicates the cost, location and payee's address. The County requires that the employee's supervisor approve the request. The supervisor must indicate that the employee's attendance will enhance the employee's ability to perform in their assigned job function. Each elected official or department head is required to budget for registration at conferences, seminars and continuing education annually as needed. If there is no budget allocation for this expenditure the Auditor's office will not approve the expenditure until an official budget amendment or budget adjustment has been approved. I All elected officials and department heads are required to budget for State required annual continuing education for all members of their staff where required. When proRgrly budgeted the County will pay for all required continuing education mandated by State statutes for elected officials and appointed department heads. When the registration for a conference or seminar includes payment for meals, it is anticipated that the employee will eat the meal provided. The County will not pay for an additional meal. i When the conference or seminar is scheduled out of the County and begins in the morning. The County will reimburse for meals and lodging the night before when the distance to the sight is over 150 miles. When the conference or seminar is out of the County and ends after 4:00 PM the employee will be reimbursed for the evening meal immediately following the end of the conference or seminar if the sight is over 150 miles from the Courthouse. Meals will not be reimbursed to an employee who is less than seventy five (75) miles away from their duty station unless the employee is away overnight. J. LAW ENFORCEMENT TRAVEL The department head prior to the occurrence of any expense must approve all law enforcement travel expenses, whether it is prepaid by the County or reimbursed after the fact. If planning can take place before there is a need for such travel, or if travel is a result of a defined "emergency" Ithe department should try to secure permission from the Commissioners' Court for the use of credit cards in such cases. if credit cards are used then the County Credit Card Policy is to be followed. It is recognized that the need for law enforcement travel may occur on an emergency basis. The County Attorney, Sheriff or the Director of Juvenile Probation is authorized to approve such travel and related expenses in the event of an emergency. The County Attomey, Sheriff or the Director of Juvenile Probation is required to notify the County Judge and the Auditor within 48 hours of the designation of an emergency. If there are no budget funds available, the County Judge's approval will be required before the expenditure can be incurred. I _- Vol. /�_ _.__ Pg. -� F:1 Politics and Procedures\Pol icieslTravePTravel_ Reimbutseme4t1Rm- ised_12- 4- 12.doc I ]ht/ 12 BRAZOS COUNTY, TEXAS TRAVEL POLICY AND PROCEDURES K. MISCELLANEOUS The employee needs to be aware that a credit card receipt is not documentation for an expenditure. All requests for reimbursements and/or requests for the County to pay for a travel related expenditure must be supported by documentation. It is the employee's responsibility to secure the documentation at the time of expenditure. In the event that no documentation is secured a certification as to the expenditure is not sufficient to support reimbursement. Some form of contemporaneous record must be received from the vendor. When an employee elects to have their spouse and/or family travel with them, this must tie accurately documented and separation of costs will be required. Lodging expenses must be documented by the hotel /motel as to what a single occupancy rate would have been. This should be done on the face of the receipt. ALL ELECTED OFFICIALS AND DEPARTMENT HEADS ARE TO INSURE THAT ALL EMPLOYEES HAVE READ THIS POLICY AND COMPLY WITH IT. FAILURE TO FOLLOW THE POLICY WILL RESULT IN A DELAY IN THE REIMBURSEMENT PROCESS, AND COULD POSSIBLY CAUSE LEGITIMATE REIMBURSEMENTS TO BE DENIED. IF IN DOUBT PROVIDE AN EXPLANATION OR OTHER DOCUMENTATION. THE COUNTY DOES NOT INTEND FOR EMPLOYEES TO FINANCE COUNTY OPERATIONS. Vol. 1951 pg. F:\ Policies end Procedures\ Policies\ TmvelVlmvel_ ReimburscmegrjRevised _I2- 4- 12.doc12/4/12 Brazos County T,mPlateAam.ffl;.zae,1sno,2 S Job Description >'y N Last Updated. 01/09/2014 U I _...._...._ Numbe . -... .__ - -- -- ..... Class r. + 435 Title Clerk - -- -- ._ —.. — —__. -_ .. — __ —.. Pay Group: I 1 Department District Attorney j FLSA Status_ 1 Non - Exempt Reports To District Attorney Approved Date: 01121/2014 EEOC Category: Administrative Support 1 This person will be responsible for obtaining, storing, editing and disseminating digital or computer -based evidence in criminal cases. Requires a good working knowledge of computer operation and the ability to learn various computer systems and provide backup to Evidence Technician as needed. Person will primarily operate a computer to obtain and upload evidence from various law enforcement agencies, Must familiarize themselves with the various programs of those agencies as well as the County, in order to retrieve case information or evidence, store it property, edit it when necessary, and disseminate it to the prosecutors and /or defense attorneys as necessary. Timeliness, organization, good record keeping and customer service skills are all essential. Must be familiar enough with the various i systems so that they are able to meet the time constraints and associated pressures of getting evidence when needed by attorneys for trials. Must also maintain good records of evidence received, uploaded and/or transferred to others. V01. %� over. up to The person must have en extensive knowledge of eomputere systems end the ability to u. multiple types of computer software. �I Duane Peters County Judge Vol. %�'S� Pg.! 1— �r Class FLSA Status: Brazos County Job Description Last Updated. January 2014 847 15 Non Exempt Approved Date: j 01/21/2014 Title: Clerk III, Exposition Department: Exposition Complex Reports To: General Manager, E -- V ailey Fair & Expos EEOC Category: Office and Clerical Fair & Expo Fair Administration for performing some receptionist/secretarial duties and all bookkeeping functions Including entering all required financial information I Into Quick Books and other pertinent software. Maintains vendor accounts, contracts, process" Invoices, makes deposits, prepares for signatures and prepares financial reports as needed. I rremnna an vuvaRaapnry ... . o,......... r.,,....,.., Maintains vendor accounts, contracts, processes invoices, makes deposits, prepares Fair checks for signatures and prepares financial needed; Assists with purchasing as needed Including ordering necessary supplies and equipment; Assists with planning, coordinating and preparing for all meetings and the annual Fair; Communicates effectively orally and in writing; Works effectively in a team environment and maintain a positive attitude and working relationship with all staff, volunteers and the general Works an irregular schedule occasionally as needed; Works long hours Immediately before and during the Fair; Exercises discretion and Independent Judgment, with minimal supervision, as necessary in performing professional responsibilities; Must be a'people' person with an exceptional personality, have the ability to multi -task in a stressful environment, have a strong work 8th strong organizational skills and be able to focus attention on details; Must be pro4Gent In Quick Books, Microsoft Word and Excel. 6 0811612012 as A bachelor's degree or equivalent in a business related nerd is preferred. must oe a - people- person wan an exceptional personality, have the ability to multi-task in a stressful environment, have a strong work ethic, have strong organizational skills and be able to focus attention on details. Must be proficient in Quick Books, Microsoft Word and Excel. I The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enabl Individuals with disabilities to perform the essential functions. While performing the dutles of this job, the employee is regularly required to sit; use hand to finger, handle, or to feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as books and stacks of records. Specific vision abilities required for this job include close vision, distance vision, and the ability to adjust focus. Including word processing and spreadsheet software; read and interpret manuals and memos; perform matt balance accounts; understand and follow instructions; operate standard office equipment, such as a copy machine and a facsimile machine; type 60 wpm; communicate effectively, both orally and in writing; work Independently as necessary; set work priorities; maintain effective working relationship with co- workei ; and provide exceptional customer service to the general public. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations maybe made to anable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The employee is constantly required to work closely with others as a pan of a team to perform multiple tasks simultaneously, and switch from one task to another. The employee is frequently required to work under time constraints and meet deadlines. R I Duane Peters Date County Judge FVO-E--f Pg.�`3% WEST ORDER FORM - TEXAS CALIR SERVICES CONTRACT #2010-001 610 Oppermen Drive, P.O. Box 64833 St. Paul, MN 55164 -1803 TA- A51AR7.1tnl10 WESTe AThoraw Routers business Cheek west account status below as applicable: Rep Name 8: Number TX MSA Option C 20 .r New (NACI Form attached) Existing with Increase Credit Limit (NACI Form attached) •, X A Existing with an changes Existing with changes (Permanent name change most attach a Customer Name Change Form) �- -.-� - -- -Date 20 Acct# 1000639923 PC # 12/20/14 3; ; ,;_G ;;; e' Name/Subscriber Brazos county DA Bill To Apt # .• 4 t 20 Order Confirmation Contact Name Leslie Williams l 180 �t}}i, E -Mail LContreras @brazoscountytx.gov p}R Westlaw Password Contact Name (for password delivery) Same E -Mail Same " Texas Criminal Secondary Permanent Address Change One -Time Ship To Additional Ship To Additional Bill To 'g Name Attn: _ZYYY' 200 Address Suite/Floor City State County Zip rite Notes: OF Note - Main portion of the plan is TX MSA option 6 r WestiawpROTM irM fF§ Monthly ToMI Monthly WmtlawPRO/ #of Passwords Randed/Bare Per Usa WeUaWPRO/ Full Svc a WI.RC Products Rate Rate Other WLEC Charges Total Monthly Charges 2680.00 0 TEXAS CALIR SERVICES Monthly charges, annual mcreases, and tern dates for the Basic Core, Specialized, Investigative Options and Solutions are specifically defined under the TEXAS CALIR Contract. The annual period, for purposes of price increases and renewal dates, tuns from February I through January 31 of each year fm the term of the TEXAS CALIR Contract. 0 TERMS BELOW APPLICABLE ONLY FOR SPECIAUCUSTOMIZABLE OFFERS UNDER TEXAS CALIR CONTRACT #2010401 Monthly WestlawPRO Charges are bilid on the date West processes Subscriber's order and continue for a minimum of 12 complete calendar months ( "Minimum Turn "), If Subscriber elects a longer Minimum Term the Monthly WestIawPRO Charges will be billed as sir forth herein. Any additional users added to any existing Per User WestlawPRO shall be tied to the Minimum Tenn of the underlying Order Form for such product(s). _Subscriber's Initials for 24 Month WestiawPRO Minimum Term Subscriber agrees an commit to a Minimum Term of 24 months and the Monthly WestlawPRO Charges for the wand 12 months am to increase by more than NA 'A over the Monthly WcstlawPRO Charges for the initial 12 months. Subscriber's Initials for 36 Month W esllawPRO Minimum Term Subscriber agrees to commit to a Minimum Tenn of 36 months and the Monthly WestlawPRO Charges for the second t2 months not to increase by more than NA % over the Monthly WesthrwPRO Charges for the initial 12 monde and the Moodily WastlawPRO Charges for the third 12 months not to increase by more than NA Y over the Monthly WesfewPRO Charges for the second 12 months. Upon conclusion of the, WestlewPRO Minimum Tam, Monthly Charges me billed thereafter at up m then -current rates Excluded Charges and Monthly WestlawPRO Charges (after the Minimmn Tenn) may be modified as set forth m th< Subscriber Agreement (as defined herein). Subscriber is responsible for all Excluded Charges as incurred. After the Minimum Term, Subscriber's access to and use of W esdaw shall be governed by the Subscriber Agreement. _ Subscriber's Initials Subscriber has NA attorneystusers, for the location identified shove for WestlawPRO orders. If West kams that thi actual number exceeds the number unified above. West reserve the right to increase Subscriber's charges as applicable. Internal Use Only MSTX 3/1/11 -1 SAAflnel .dal Vol. TX MSA Option C 20 117001 TX Graphical Stalls 20 380 i Family Law Core 20 180 Criminal Expert Resources 20 220 Texas Criminal Secondary 20 200 Notes: OF Note - Main portion of the plan is TX MSA option 6 Total Monthly Charges 2680.00 0 TEXAS CALIR SERVICES Monthly charges, annual mcreases, and tern dates for the Basic Core, Specialized, Investigative Options and Solutions are specifically defined under the TEXAS CALIR Contract. The annual period, for purposes of price increases and renewal dates, tuns from February I through January 31 of each year fm the term of the TEXAS CALIR Contract. 0 TERMS BELOW APPLICABLE ONLY FOR SPECIAUCUSTOMIZABLE OFFERS UNDER TEXAS CALIR CONTRACT #2010401 Monthly WestlawPRO Charges are bilid on the date West processes Subscriber's order and continue for a minimum of 12 complete calendar months ( "Minimum Turn "), If Subscriber elects a longer Minimum Term the Monthly WestIawPRO Charges will be billed as sir forth herein. Any additional users added to any existing Per User WestlawPRO shall be tied to the Minimum Tenn of the underlying Order Form for such product(s). _Subscriber's Initials for 24 Month WestiawPRO Minimum Term Subscriber agrees an commit to a Minimum Term of 24 months and the Monthly WestlawPRO Charges for the wand 12 months am to increase by more than NA 'A over the Monthly WcstlawPRO Charges for the initial 12 months. Subscriber's Initials for 36 Month W esllawPRO Minimum Term Subscriber agrees to commit to a Minimum Tenn of 36 months and the Monthly WestlawPRO Charges for the second t2 months not to increase by more than NA % over the Monthly WesthrwPRO Charges for the initial 12 monde and the Moodily WastlawPRO Charges for the third 12 months not to increase by more than NA Y over the Monthly WesfewPRO Charges for the second 12 months. Upon conclusion of the, WestlewPRO Minimum Tam, Monthly Charges me billed thereafter at up m then -current rates Excluded Charges and Monthly WestlawPRO Charges (after the Minimmn Tenn) may be modified as set forth m th< Subscriber Agreement (as defined herein). Subscriber is responsible for all Excluded Charges as incurred. After the Minimum Term, Subscriber's access to and use of W esdaw shall be governed by the Subscriber Agreement. _ Subscriber's Initials Subscriber has NA attorneystusers, for the location identified shove for WestlawPRO orders. If West kams that thi actual number exceeds the number unified above. West reserve the right to increase Subscriber's charges as applicable. Internal Use Only MSTX 3/1/11 -1 SAAflnel .dal Vol. i i i West LegalEdcenter Online Features and SeMees: Subscriber's Initials - Subscriber acknowledges that each user will receive an initial e-mail communication from West LegilEdcmter which includes important information about using the service (including usermune and password), a well as ongoing communication regarding new oulinc programs al ailable in their practice mea(s) and special announcements. Subscriber's own may opt out after the initial e-mail communication. Programs excluded from the Online CLE Pau shall be billed at thencmreat rates via credit mud billing Technical Contacts for Westlaw Patron Access Administrator Technical Contact Name (please print): NA Telephone: NA &Mail Address: NA Current Account #: NA Patron Access: UP Address: NA OeR Adorer Pa pmmvt. Addhiow was awY tr ruanied Jnedrd i " Orders submitted without IP Address information may delay set up and access Subscriber Initials NA Terminals will be used for Paton Access. 'Current Monthly WcsdawPRO Charges Won! mte(s) in effect as of the date ofthis Order Form and may not be the excels) in effect when rate(s) for the Renewal Tenn is/an calculated, depending on the length of IN TERMS APPLICABLE ONLY FOR SPECIALICUSTOMIZABLE OFFERS UNDER TEXAS CALIF. CONTRACTa2010.001 Subscriber's Initials for 12 Mouth Renewal Term ea Subscriber agrees to commit to an additional 12 months and the Monthly WatlawPRO Charges for the such additional 12 mongw shall be NA %mote than she Monthly WestlawPRO Charges in effect at the end of the current Minimum Term mWor current Renewal.Teim. Subscriber's Initials for 24 Month Renewal Term "' Subscriber agrees to commit to an additional 24 mortals. The Monthly WcstlavrPRO Charges for the lust additiona112 months shall be NA %more than the Monthly WestlawPRO Charges in effect at the end of the current Minimum Term and/or current Renewal Tenn and the Monthly WestlawPRO Charges for the second additional 12 months shall be NA %more than the Monthly WestlawPRO Charges fm the first additional 12 month;. Subscriber's Initials for 36 Month Renewal Term '" Subscriber agrees to commit to an additional 36 months. The Monthly WestlawPRO Charges for the lust addTtwms112 months shag be NA % more than the Monthly WestIawPRO Charges in effect at the and of the current Minim= Term mdror current Renewal Term and the Monthly WadawPRO Charges for the second additional 12 months shall be NA % more than the Monthly WtxtlawPRO Charges for the first additional 12 months. The Monthly WestlawPRO Charges for the third additional 12 months shall be Ni %mom than the Monthly WmtImvPR0 Charges for the second additional 12 months. In rite event a promotion in the underlying Order Form requires Subscriber to maintain a subscription to certain West products in order to be eligible for sloth promotion ( "Dependency Subscription(s)"), Subscriber must also maintain such Dependency Subscription(s) during the Renewal Term so that Subscriber tray be eligible; for the pricing set forth herein. In the event Subscriber terminates any of the Dependency Strbreription(s) during the Renewal Term, any promotions and related discounts fm the Dependency Subscription(s) shag immediately terminate. Y- Effective at the end of the crment Minimum Term or current Renewal Teo. Upon conclusion of the Renewal Term designated above, Monthly WestlawPRO Charges are billed thereafter at then current rata. Excluded Chatim and Monthly WestlawPRO Charges (after the Renewal Term) rosy be modified as set forth in the Subsmuber Agreement. Subscriber is responsible for all Excluded Charges a incurred. During the Renewal Tenn and thereafter, Subscriber's access to and use of W esdaw shall be governed by the Subscriber Agreement. ' N W'estlaw Passwords and QuickYiew+ Last Name First Name, M.I. Jdg Clrk Arty Llb Para Other Produegs) 3 /I/II4 SAMInn Vol. /9j' pg. /Sl'l Subscriber strll authaetie Wb1cb Winslow pas rword(s) abase lave access an VulcKVmw+. Actual coarges muea Dy wear may vary Vum courses repmnea an trytoxvuwr. Subscriber shall pay charges a billed. West does not warrant and has no liability with respect to accuracy of charges m other information on QuickView+, Authorized QuickView+ Password Holder Password Authorized AccL # Print Products /Other Products Told Charges S 0.00 ` l TERMS APPLICABLE ONLY FOR SPECIAL/CUSTOMIZABLE OFFERS UNDER TEXAS CALIR CONTRACT #2010-001 Terms of Payment for Print Products. West's standard terms of payment for print products purchased are net 30 days. West may elect to accept installment ipayments on the purchase price. Installment payment terms are $ na per month plus tax for approximately na months until the purchase pr e, phu any additional amounts under this Order Form, is paid in full. Subscription Service and Passwords. Subscription services may consist of updates and'or supplements to the service, including but not Limited to: (a) CD -ROM Libraries; updated, replacemrnt or supplemental CD -ROMs and online updates, and other related supplemental material; (b) Prim Products: pocket parts, pamphleu, ieplzcement or ancillary volumes; loose-leaf pages and other related supplemental materials; all of which may be billed separately at then-crmnt ones. Subscriber hereby requests that West provide subscription services for the herein- described products at then-current roles until such subscription services are cancelled by West or cancelled upon wrilen request by Subscriber (or as provided for in the Subscriber Agreement for CD -ROM products), Any passwords issued herein may only be used by the person to whom the password is issued and sharing of passwords is STRICTLY PROHIBITED. Subscribers licensing only LiveNote/Case Notebook/TlmichnerPublisher Software will not be issued Westaw passwords. Any West km software licensed hereunder must reside on a dedicated server provided and maintained by Subscriber at Subscriber's expense; and such server must be accessible to all of Subscriber's authorized users. General Provisions. This Order Form is subject to approval by West, a Thomson Reuters business ( "West ") in St. Paul, Minnesota, and is governed by Texas law. The state and federal courts sitting in Texas will have exclusive jurisdiction over any claim arising from or related to this agreement. Applicable sales, use. personal property, value added tax (VAT) or equivalent, ad valorem and other taxes are payable by Subscriber. Subscriber may be charged interest for overdue installments and subscriptions and for other open accmmt charges. If any installments, subscriptions, subscription smites, Westlaw Charges or open account charges remain unpaid 30 days after becoming due, including all amounts that arc or would become due and payable for the remaining term of Subscriber's Subscriber Agreement, shall become imunediatcly dueland payable at the sole option of West. Interest charged may be adjusted to the then- bighest current rate allowable on Texas contracts. This Order Form is non- bansferable.l All collection fees, including but not limited to attorneys fees, are payable by Subscriber. Transportation and handling (FOB origin) charges will be added for print products. Returns. If Subscriber is out completely satisfied with any print product received from West, the product may be returned within 45 days of the invoice date for a fu0 refuel or credit, in accordance with West's then-current returns policies. Westlaw Charges and West LegelEdcamot Charges are non- refmdablo. Odioe/CD -ROM Products to be Full AUTHORIZED REPRESENTATIVE FOR ORDER FORM _ Printed Name Ptf c Title Date Signature X 3llttl -I SAMinet 803.dot Vol. pg /�L/Z 1 i The TEXAS CA LIR Services Contract #2010 -001, Suhscriher Agreement for Westlow and CD -ROM Libraries, the applicable Schedule A price plan, (for WestlawPRO products), West Leg IEdeenter Subscriber Agreement (for West LegalEdeenter products) individually or Jointly, as applicable, ( "Subscriber A ree Is /are he y In porated by reference and made part of this Order Form. Subscriber by h"er signature below, acknowledges hi er on s ding an cce once of the terms and conditions of the Subscriber Agreement. Signature X �` -- Date AUTHORIZED REPRESENTATIVE FOR ORDER FORM _ Printed Name Ptf c Title Date Signature X 3llttl -I SAMinet 803.dot Vol. pg /�L/Z jt'Y,:t. I Order Notification l�;�.jaS THOMSONREUTERS- Contact your representative david .i.swanson @thomsonreuters.com with any questions. Order ID: 501920 Subscriber Information Account Address: Shipping Address: Billing Address: Account #:1000639923 Account #:1000639923 Account #:1000639923 BRAZOS COUNTY DISTRICT BRAZOS COUNTY DISTRICT BRAZOS COUNTY DISTRICT ATTORNEY ATTORNEY ATTORNEY 300 E 26TH ST STE 310 300 E 26TH ST STE 310 300 E 26TH ST STE 310 BRYAN, TX 77803 BRYAN, TX 77803 BRYAN, TX 77803 U5 US US 979 - 361.4320 979 -361 -4320 979 - 361-4320 Payment and Shipping Information Payment Method: Payment Method: WestAccount Account Number: 1000639923 Shipping Information: Shipping Method: FREE Ground Shipping - U.S. Only Additional information Created By: 0112219 Order Source: 27 Revenue Channel: 01 Order Date: iN 612014 7:37:26 AM P.O. Number: you. Order Contact Information ® Worksheet West Complete: https: / /ordermaton.west.thamson.com /esigs /0f.aspx? porderaroupid= e3b4eb5c7038485189febcf535ba3407 &pfv =true is OF Ver: https : / /ordermation.wast.thomson.com /esigs /ofversion.aspx? pfv= true& ordergroupid= 2ef32a244tOe4556b1e819d5be40 74de &isofv1ew =yes i I Contact Contact FlrstName Last Name EmailAddress Phone Description] Numbe Leslie Williams Williams@co.brazos.tx.us Order '' 28 Confirmation Contact Internal Comments ® Worksheet West Complete: https: / /ordermaton.west.thamson.com /esigs /0f.aspx? porderaroupid= e3b4eb5c7038485189febcf535ba3407 &pfv =true is OF Ver: https : / /ordermation.wast.thomson.com /esigs /ofversion.aspx? pfv= true& ordergroupid= 2ef32a244tOe4556b1e819d5be40 74de &isofv1ew =yes i I New Products - Print j _. Qty Product Material al ID Program Details Program Codes Price Other' Net Price 1 West Complete Library 40666420 New Subscriptions to Include In West Complete: Existing Subscriptions to Include In West Complete: Gov WP to WCMP Monthly: Monthly: 601817076373 601817076373 $315.90 $315.90 Vol. Pg. �Slj 1 IFROCEDURE SUB 1 22044954 X VERNONS ANNO STAT SUgVIL' - „ Monthly West Complete Print Charges are billed on the date West processes Subscriber's order and continue for the tens of complete calendar months elected by Subscriber above ( "Minimum Terms "). if Subscriber elects to terminate any of Its West Complete Print products during the Minimum Term, the Monthly West Complete Print Charges will not be adjusted. Upon conclusion of the Minimum Term, the West Complete Print Charges will automatically renew for consecutive 12 -month periods (Renewal Term), and the Monthly West Complete Print Charges for the Renewal Terms) will increase 7 %per year unless either parry gives written notice of cancellation to the other party at least 30 days in advance of any Renewal Term, including the first Renewal Term. Additionally, West may at its discretion provide Subscriber with notice at least 60 days In advance of any Renewal Tenn of a Monthly West! Complete Print Charges Increase different from 7% after which Subscriber shall have 30 days to provide West with written notice of cancellation If Subscriber does not wish to renew. Subscription service may consist of updates andla supplements to the service, Including but not limited to: pocket parts, pamphlets, replacement or ancillary volumes; loose -leaf pages and other related supplemental materials. Subscriber hereby requests that West provide subscription services for the herein - described products, billed as set forth above I 36 MONTH WEST COMPLETE PRIM MINIMUM TERM - Subscriber agrees to commit to a Minimum Term of 36 complete calendar months and tit Monthly West Complete Print Charges for the second 12 months not to Increase by more than 5% over the Monthly West Complete Print Charges for the initial 12 months and the Monthly West Complete Print Charges for the third 12 months not to Increase by more than 5% over the Monthly West Complete Print Charges for the second 12 months. i Order Subtotal: NIA I 'Shlpping: FREE Estimated Tax: TBD Order Total: $0.00 Products Under 36 month contract term: $3f5.90 Sales tax for your order will reflect applicable state and local taxes and will be finalized upon shipment. In accordance with applicable laws, tax will be applied to products and shipping. Actual tax may vary slightly from that shown above. 'Free shipping Is not applicable to print orders that will be shipped from affiliates of Thomson Reuters that are located outside of the United States, Its territories and possessions. For such products, trensportatlon and handling charges (FOB origin) will be added. First full month billing will be Invoiced at the monthly billed detail set forth above. Pricing is subject to the price Increase pursuant to Lithe terms and conditions set forth in agreement. Subscription Service, Passwords and West km Software. Subscription services may consist of updates andlor supplements to the service, including but not limited to: (a) CD -ROM Libraries: updated, replacement or supplemental CD -ROMs and online updates, and other related supplemental material; (b) Print Products: pocket parts, pamphlets, replacement or ancillary volumes; loose -leaf pages and other related supplemental materials; all of which may be billed separately at then - current rates. Subscriber hereby requests that West provide subscription services for the herein - described products at then - current rates unfit such subscription services are cancelled by West or cancelled upon written request by Subscriber (or as provided for in the Subscriber Agreement for CD -ROM products). Any passwords Issued herein may only be used by the person to whom the password Is issued and sharing of passwords is STRICTLY PROHIBITED. Subscribers licensing only UveNote /Case NoteBook/Timeline/Publisher Software will not be issued Westlaw passwords. Any West km software licensed hereunder must reside on a dedicated server provided and maintained by Subscriber at Subscribers expense, and such server must be accessible to all Subacdber's authorized users. Subscribers Westlaw Doc Form Builder Data will be web hosted by West. Upon termination of any Westlaw Doc and Form Builder subsciptlon, West will provide Subscriber access to and the ability to export related Westlaw Doc and Form Builder Data for 1180 days at no charge. After a commercially reasonable time has passed, but no less than 180 days after the termination of this agreement, West will delete such Westlaw Doc and Form Builder Data. 11 General Provisions for Non Government Subscribers Only. This Order Notification Is subject to approval by West, a Thomson Reuters business (West)in St. Paul, Mlnnesota, and Is governed by Minnesota law. The state and federal courts sitting in Minnesota will have exclusive jurisdiction over any claim arising from or related to this agreement Applicable sales, use, personal property, value added tax (VAT) orequivalerd, ad valorem andlother taxes are payable by Subscrber. Subscriber may be charged interest for oveMue installments and subscriptions and for other open account charges. If any installments. " subscriptions, subscription 3erv16e . Wifstlaw °Changes 'bt open' account charges remsln- unpaid 30 days after becoming due all uhmatured Installments, including all amounts that are or would become due and payable for the remaining term of Subscribers Subscriber Agreement, shall become immediately due and payable at the sole option of West. Interest charged may be adjusted to the then - highest current rate allowable on Minnesota contracts. This Order Notification may not be assigned sublicensed or otherwise transferred without West's prior written consent. All collection fees, Including but not limited to attorneys fees, are payable by Subscriber. Transportation and handling (FOB origin) charges will he added for print products. West may request a current financial statement and /or obtain consumer credit report on the undersigned Individual to determine creditworthiness. West will only request consumer credit information on the undersigned if the undersigned is applying for credit as an Individual or if the undersigned's consumer credit information is necessary for West to consider granting credit to the aforementioned company. If Subscriber inquires whether a credit report was requested. West will provide informatlon of such, If a report was received and the name, address and telephone number of the ag Vol. Pg. X94" CLEAR Subsoibers: In the event Subscriber's actual charges during a month exceed by more than ten times the then- current Monthly Guarantee, West may limit access to live gateways for the remainder of the month. General Provisions for Government Subscribers Only. This Order Form is subject to approval by West in SL Paul, Minnesota, and is governed by the laws of Subscriber's state. The courts sitting in Subscribers state will have exclusive jurisdiction over any claim arising from or related to this agreement. If Subscriber is a U.S. Federal Government subscriber, this Order Form is governed by the laws of the United States of America. AppOc6ble sales, use personal property, value added tax (VAT) or equivalent, ad valorem and other taxes are payable by Subscriber. This Order Form is non - transferable. Transportation and handling (FOB origin) will be added to print products. Usage Cap for CLEAR Subscribers: In the event Subscriber's actual charges during a month exceed by more than ten times the then -current Monthly Guarantee, West may limit access to live gateways for the remainder of the month Returns. N Subscriber Is not completely satisfied with any print or CD -ROM product received from West, the product may be returned within 45 days of the Invoice date for a full refund or credit. in accordance with West's Then- current returns policies, Charges for Wesdaw and West LegalEdcen'ter products are non - refundable. i For questions regarding this order, please contact West Customer Service at 1- 800. 3284880. for Order ID: 501920 I i rR w SYli J ud d of Authorized Repreaentativs for order Title , Name Date ® 2014 West, a Thomson Reuters 10 IAN /02 /2014 /THU 12:07 PM B10-MEDICAL FAI No, 409 -721 -9951 P. 003 BIOMEDICAL LUR5TE SOLUTICNS TERMS AND CONDITIONS TERMS A D ON ITI N This Agreement between Bighted' I W $ 16,6Qm, LLC (BWS, Company) and nc� Y (Customer) shall Common<o an � 17 and shall rnminue for (36) sh'vry sa months (the "Initial Term' Customers race under ti's Agreement will remain unchanged throughout the Intdal Term. The Agreement will automatically renew for succrosF a (36) shirty sic month terns (the "Renewal Term') unlacs either Custonar or Company notifies the ocher, in writing, 30 days prior to nneellatlan. a(Customer Inhiak) WWW .BIOMEDICALWASTESOLUTIONS.COM COI / %j�Pg /5"Z THIRTY GAYS AFTER INVOICE DUE DATE ALL STOPS ARE INVOICED A QUE BOX MINIMI IM PPR STOP AMENDMENTS BWS may propose amendmenu or additions to this Agreamertt and will inform Customer of a proposed cimr by written notice, Customer will be deemed to have agreed m the change if BINS does not receive a written response from 1 Customer mks proposed change within (30) thtrry days following the mailing of the notice. Ill NnING EFFECT This Agreement shall be binding upon and insure to the benefit of the respective parties hereto, their heirs. IeVl represericatives, successors and permitted assigns. i GOVERNING LAW. VENUE AND WRISDICTION. This Agreer kand any addenda hereto have been prepared, we exenRed and delivered and are intended m be performed in the State of Texas, and the substantive laws of Texas and the applimble federal laws of the United Stales shall govern the validity. construction, enfortemerIt and interpretation of this Agreement and addenda harem and the relationship aetred by this Agreement and any addenda hereto. Thc parti owlaege that a substan portion of negotiations and anticipated pasfonnance of this Agreement occurred er 1111 ocar i ounry, exas, and dui. \rte therefore without limning the jurisdiction or venue of wry ocher federal or slaw courm each 91`4Zi et irrevoaby and I r A� unconditionally (r) agrees that any stile, actlen her legal proceeding arising out of or relating to this Agreement may be brought in to tours recn o tine State of etas i County, (f) eonients m the jurisdiction of such court in any such sun, see on or proceeding; (� waives any objection whir y have to the hying of venue of any such suit action or proceeding In such court and (n) agrees that service of any court paper may be effected on such parry by mail as provided in this Agreement or M such other f manner u may be provided under applicable laws or court rules in the Sate M Tmtas. manner �{ ,ern `' "a Mpg \` '� WNAfV ER. No failure or delay by either parry in otarclsing any right or remedy under this Agreement or any addenda hxcto shag any Cattier or ``-Jr" operate as a waiver of that right or remedy, nor shall arty single or partial ,,t cise of any right or remedy preclude further exerehe of that or my other right or remedy. No waiver of any provision of this Agreement shaft be effective unless It is In writing, signed by both parties and any such written waiver shag only be applicable to the specific inseence to which it related and 5 shall not be deemed to be a continuing or future waiver. Customers rights and remedies under this Agreement and any addendum a hereto shall be in addition to all other rights and remedies provided by law. i JNDEMNIFICATION. BWS will Indemnify and hold Customer harmless from any and ail lost, damagm suits, penshies. Coss,l fabghies and expenses (including, but not limited to. reasonable Investigation and legal expense) arising out of any Calm for loss or i damage to property, including customers property and InJuries mar death of Persons, including customers employees, guests a agents, Caused by or resulting from BvVS's acts or omissions under Agreement. The foregoing lndemnlry from BWS in favor of Cusromar tudar this section shall be inapplicable to rise esormt that the loss, damages, su "at penahies. Com liabilities andfor express result from the Customers provision to BWS of watts, other than Medical Waste. In any instance In which Customer claims Indemnfy under this secdat BWS shall have the right but not the duty, to defend Customer in (and control the defense oft any Litigation arising out of the occvtrence from which Customer Claims that BWS's Lndemnky obSgaaon edsu. Customer hereby I agrm to Indemnify and hold BWS, its &Mile es, the direaom officers, employee; other agents and BY-Ts dent community wh e the fadlitythat is to receive the waste is located. harmless from any and an loss, damages, suns, penalties. test fabllides and txpensas ontlucifing, but not limited to, reasonable investigation and klial expenses) arising otv of my claim for loss of or damage to proper q,, includuhg BWS's property and InJuries to or death of persons, including Btu's emp4oyaj, n Caused by or resulting from Customer s negligence or Willful misconduct or () caused by or resulting From Customers provldmg to BWS ofwaste other than Medical Wane or any other breach of this Agreement by Customer• a(Customer Inhiak) WWW .BIOMEDICALWASTESOLUTIONS.COM COI / %j�Pg /5"Z SAN /02 /201YTHU 12:07 Plc 310-MEDICAL FAX Not. 409-721-9957 P.004 BIOMEDICAL UJRSTE 50LUTION5 Customer acknowledges that it has the arc, custody and comrol of congfners and other equipment owned by BWSmd xcaus responsibility and hurry for the equipment and its convent: except when le Is being physically handfed by employees of en6. ''I Therefore, Customer expressly agrees to defend. Indemnify and hold harmless "from and against airy and all claims for loss of or damage to property. or Injury to or death of person or persons, resulting from or arising in any manner out of Cusmme/s usq operation or possenvion of any containers and other equipment furnished under NIS Agreement With respect m any claim ford Indemnification, the party etalmlng a right to indemnify shill () give written notice thereof within a reasonable period following the event or occurrence u to which the right w Indemnification is or may be asserted and a allow the odW party (ndudlng ins � employees, agents and counsel) rexsonaNe access to any of its employees property and records for the purpose of condvWM an investigation of such claim and for the purpose of obtaining statements, phacagraphs. and chemical analyses and along such odor seeps as maybe necessary to preserve eSidence of the occurrence on which the calm is bared. If the party chiming a rig�n: to Indemnity denies the other parry reasonable access u set forth above. the party cfdirrdng a right w Indemniy shall asa, n sole rmponsibllity for the claim for which lndemnifiadon Ls sought and shall not be entitled to Indemnity, TERMINATION. This Agreement may be urminated by Customer in the dent of a materlal breach of the terms of 'his /agreement provided Customer gives B1ohiacal Wawa Solutions. L LC (BWS) written notice of any alleged breach and such breach remains uncured for a period of 30 days following receipt of wrhR notice m BWS. However, Glummer may eLett m terminajm this Agreement prior Win, Wination withoa any breach by either party by gMng wrivan notice to BWS by regrstered orcertifled mail or by fax on company letterhead and paying BVVS in amount equal m the average monthly bill for the currem term of the contract multiplied by the remaining months on the contract but not to exceed twelve montfu. SEYkEtABI ITV Whenever possible. eat provision of this Agreemencshig be Interpreted in such a manner as to be vaW in applicable law, however. d any provision of thls Agreement shall be Im21M or prohibited for any resort any such provision shall ineffeedve only to the extent of any such prchibILQn e r Invalidation and the ramalyder of any such provision and the remalning provisions of this Agreement slash remain vafid and enforceable under all provisions listed therein. r'OUWMRPARTS FACSIMILFSIGNATUREdELryPJ(Y This Agreement may be executed in any number of cournterl all of which taken together shall constitute one instrument The parties acknowledge tFu the delivery of executed eoumwpara Nis Agreement may be offered by facsimile transmission. This Agreement will be deemed e9acdve as of the date signed by Cvsmmer. COMPLETE AGREEMENT. This Agreement conaim the sole and entire agreemam between the parties u m Ne maser contained herein, and supersedes any and all other agreement/ between them. The paroles acknowledge and agree del neither of them has made any reprvserhtaelon with respea m such maters of Ws Agreement or arty represenations except u are spetBaity set forty herein, and oath party acknowledges that it has relied on its own Judgment In entering into this Agreement. The parties! further acknowledge that satcmcna or represmtattOm that may have been heretofore made by either of Nan his the other are void and of no effect and that morcher of them has relied thereon in connection its dealing with the other. (Customer Initials) Vol. — L_ Pg. /V% JAN /02 /2014 /THU 12:07 PM 13I0- MEDICAL 0�fP�* E3,0Wr=01C RL WASTE - SOLUTIONS P.O. Box 398 Nederland,TX 77827 CUSTOMER LOCATION INFOOR�RMAAyTIIO�ON�� CUSTOMERNAME SERVICE ADDRESS 7 BILLING ADDRESS I_v FAX No.409 -721 -9957 P. 002 I I DISPOSAL AGREEMENT SMALL FACILITY 409.721.9957 FAX 877.974.1300 PH bi omedi ca Iwastesolutions.com CITY /STATE2IP CONTACT NAME, /��{�- �y(��f; �I,f )_1� PHONEn POSITION -4 V, 1 "C ,'AL FAX V1 j� — G I �/' HOURS MON�y�✓,y TOES - WED &_THUR O_ FRI LUNCH I IUD C�Oy PRICE SCHEDULE SERVICE SCHEDULE (PLEASE CHEF vc A. SERVICE FEE $_L0, (PER STOP) WEEKLY—BI-WEEKLY MONTHLY (EVERY FOUR WEEKS) OC) B. BOX DISPOSAL CHARGE $ 55: BOX PREFERENCE PLASTIC TUB_ I()'/ '� �_ 7e CORRUGATED BOX_ C. BIOHAZARD BOXES AND LINERS PROVIDED AT NO CHARGE. 7D.. ART 7 D1 i AUTHORIZED CUSTOMER SIGNATURE AUTHORIZED S IATU ,BWS, LLC REP D�u_anei�fiXt CUSTOMER'S NAME (PLEASE PRINT OR TYPE) BWS AUTHO IZED REPRESENTATIVE (', unt 4 3adAe, I-al -H 1-2--44 TITLE Ili DATE TITLE DATE Vol. %✓� Pg. 15�� JAN /02 /2014 /TAU 12:07 PIA B10- MEDICAL tD+O�B E3I0i EDICRL WASTE SOLLITIONS P.O. Box 398 Nederland, TX 77627 CUSTOMER LOCATION CUSTOMER NAME_ SERVICE ADDRESS BILLING ADDRESS_ CITY /STATEIZIP_j� CONTACTNAME&S POSITION (Yl FAX No. 409-721-9957 DISPOSAL AGREEMENT SMALL FACILITY 409.721,9957 FAX 877.974.1300 PH biomedicalwastesol utions.com 3 PHONE q71— 3P1— / 9eM HOURS MON�� TUES•�^WED_� 5 _THUR FRI LUNCH(AO n0+01pce- i PRICE SCHEDULE SERVICE SCHEDULE (PLEASE CHECK) ^ 00 A. SERVICE FEE $ ) (PER STOP) WEEKLY _Bl- WEEKLYv MONTHLY —(EVERY FOUR WEEKS) Z�� OC) B. BOX DISPOSAL CHARGE $ '-'�" BOX PREFERENCE PLASTIC TUB— IN FL,-Q-f 7ex- CORRUGATED BOX C. BIOHAZARD BOXES AND LINERS PROVIDED AT NO CHARGE. TITLE uA1+L( �� + -a �- w DATE a�, 'qalq AUTHORIZED S"ATURA. BWS, LLC REP BWS AUTH IZEO REPRESENTATIVE i -Z—l� TITLE DATE � � - � � ■ | ® ae m -m � q■a ,®�a.■ � * k ■! ■ §a a 0 ■!■K�a a' , � §§ a ! ■ E ■ •; #a - a - _� 2 § f 2 2« ,- � ° ! : §§ as e Is ■,- ea@,eea� �! #! " ■® > g! e ; B . a as ! a, &a, q /({ \ { £ 11181 a, 51 e e af Fa 0 / � | , di `!|7lit I !` |! |` | ! ■ § . t § lot § ■ _ k K P E 0r• W 4 P 3 i .V Brazos County Purchasing Department 200 SOUTH TEXAS AVE SUITE 352 BRYAN, TX 77803 PHONE (979) 361 -4290 FAX (979) 361.4293 Charles Wendt, Purchasing Agent Gail Davis, Senior Buyer Tiffany Alvarado, Buyer January 10, 2014 Helen Beard Smith's AI Professional Cleaning LLC PO Box 12292 College Station, TX 77842 Arm: Helen Beard Leslie Contreras, Asst. Purchasing Agent Mandy Rutledge, Senior Buyer Phone: 979 - 703 -8907 Fax: Email: Helen@alproffessionalcleaning.net Re. Renewal ofContractfor Janitorial Services- 2014 -16R Brazos County would like to exercise the renewal option for Janitorial Services — 2014 -16R previously known as 2011.41. All terms, conditions, shall remain the same. After Commissioner's Court approval, the renewal will commence through September 30, 2014. To accept the renewal option, please fill out the information and sign below. Return the signed document by email to Icontreras@countybrazostx.gov or fax to (979) 361 -4293. Please then submit the original signed documents and an updated Certificate of Insurance by mail to the address listed above. Please return acceptance as soon as possible! If you have any questions, I may be reached at (979) 3614269. Contact Name: Al PROFESSIONAL CLEANING LLC Signature LLLP NNIIr ' Duane Peters, County Judge y79- 70 3- 01 -13 ZoIV Date I_ Date 2 .J 4s dg./wo" I E Vol. %J`� Pg. /S% AGREEMENT BETWEEN COUNTY AND SURVEYOR THIS DOCUMENT HAS IMPORTANT LEGAL CONSEQUENCES; CONSULTAT WITH AN ATTORNEY IS ENCOURAGED WITH RESPECT TO ITS COMPLETION MODIFICATION. THIS AGREEMENT is made on the 21 day of January —12014, Between the COUNTY: BRAZOS COUNTY, TEXAS c/o Brazos County Commissioners' Court Attention: County Judge 200 South Texas Ave., Ste. 332 Bryan, Texas 77803 and the SURVEYOR: Strove Surveying 1722 Broadmoor, Ste. 105 Bryan, TX 77802 for the following PROJECT: Professional surveying services to establish GPS monuments in the County to provide greater plan accuracy for land development and to reduce costs for citizene needing Flood Elevation Certificates The COUNTY and SURVEYOR agree as set forth below. ARTICLE I SURVEYOR'S RESPONSIBILITY 1.1 SURVEYOR'S SERVICE 1.13 The SURVEYOR'S services consist of those services performed by the SURVEYOR!, SURVEYOR'S employees and the SURVEYOR'S consultants as enumerated in Articles 2 and 3 of this Agreement. I 1.1.2 The SURVEYOR'S services shall be performed as expeditiously as is consistent with professional skill and care and the orderly progress of the Work. The SURVEYOR shall submit for the COUNTY'S approval a schedule for the performance of the SURVEYOR'S services which may be adjusted as the Project proceeds and shall include allowances for periods of time required for the COUNTY'S - review -and for- approval of submissions by authorities having jurisdiction over the Project. Time limits established by this schedule approved by the Agmcmmt Betwern Cowry and SMVLYOR Page 1 of 8 Vol. / %57' N I i f i COUNTY shall not, except for reasonable cause, be exceeded by the SURVEYOR or the COUNTY. ARTICLE II SCOPE OF SURVEYOR'S BASIC SERVICES 2.1 DEFINITION 2.1.1 The SURVEYOR'S Basic Services consist of those described in attached Exhibit "Ai and incorporated by reference hereto — SCOPE OF BASIC SERVICES TO BE PROVIDED BY Sing Sioning TO BRAZOS COUNTY. ARTICLE III ADDITIONAL SERVICES 3.1 ARTICLE III INTENTIONALLY DELETED. ARTICLE IV COUNTY'S RESPONSIBILITY i 43 The COUNTY shall provide full information regarding requirements for the Project; including a program, which shall set forth the COUNTY's objective, schedules, constraints and criteria. 4.2 The COUNTY shall establish and update an overall budget for the Project, including the COST, the COUNTY'S other costs and reasonable contingencies related to all of these costs. 4.3 The COUNTY shall designate a representative authorized to act on the COUNTY'S behalf with respect to the Project. The COUNTY, or such authorized representative, shall renderI decisions in a timely manner pertaining to documents submitted by the SURVEYOR in order to avoid unreasonable delay in the orderly and sequential progress of the SURVEYOR'S service. 4.4 The COUNTY shall give prompt written notice to the SURVEYOR if the COUNTY becomes aware of any fault or defect in the Project or non - conformance with the contract documents. Any delay by the COUNTY in providing said notice shall not constitute a waiver, a bar or act to estop the COUNTY from exercising any of its rights under this contract. 4.5 Examine all studies, reports, sketches, drawings, specifications, proposals and other documents presented by the SURVEYOR, obtain advice of an attorney, insurance counselor and other consultants as the COUNTY deems appropriate for such examination and render in writing decisions pertaining thereto within a reasonable time so as not to delay the services of the SURVEYOR. 4,6 The proposed language of certificates or certifications requested of the SURVEYOR or` the SURVEYOR'S consultants shall be submitted to the SURVEYOR for review and approval at least 14 days prior to execution. - The COUNTY shall not request certifications that would require knowledge or services beyond the scope of this Agreement. Avr=nt Bdw m County mad SURVEYOR Page 2 of i i 4.7 The COUNTY shall also provide those specific items identified in the attached Exhibit A incorporated by reference hereto — ITEMS TO BE PROVIDED BY THE COUNTY TO TIIE SURVEYOR. .ARTICLE V CONSTRUCTION COST 5.1 ARTICLE V INTENTIONALLY DELETED, ARTICLE VI USE OF SURVEYOR'S DRAWINGS, SPECIFICATIONS AND OTHER DOCUMENTS! 6.1 The COUNTY shall be the absolute and unqualified owner of all drawings, preliminary layouts, record drawings, sketches, surveys and other documents prepared pursuant to this Agreement by the SURVEYOR with the same force and effect as if the COUNTY prepared same. Copies of complete or partially completed mylar reproducible, preliminary layouts, record drawings, sketches, surveys and other documents prepared pursuant to this Agreement shall be delivered to the COUNTY when and if this Agreement is terminated or upon completion of this Agreement, whichever occurs first. The SURVEYOR may retain one set of reproducible copies of the documents and these copies shall be for the SURVEYOR'S sole use in preparation of studies or reports for the COUNTY. The SURVEYOR is expressly prohibited from selling; licensing, or otherwise marketing or donating these documents, or using the documents in preparation of other work for any other client, without the prior express written permission of the COUNTY. + 6.2 All documents including reports, drawings and specifications prepared by the SURVEYOR pursuant to this Agreement are instruments of service in respect of the Project; They are not intended or represented to be suitable for reuse by the COUNTY or others od extensions of the Project or on any other project. Any reuse without written verification or adaptation by the SURVEYOR for the specific purposes intended will be at the COUNTY'S sole risk and without liability or legal exposure to the SURVEYOR. Any such verification or adaptation will entitle the SURVEYOR to further compensation at rates to be agreed upon by the COUNTY and the SURVEYOR. ' 6.3 Submission or distribution of documents to meet official regulatory requirements or foi similar purposes in connection with the Project is not to be construed as publication in' derogation of the SURVEYOR'S reserved rights. i ARTICLE VII TERMINATION, SUSPENSION OR ABANDONMENT 7.1 This Agreement may be terminated by either party upon not less than fourteen (14) days written notice should the other party fail to substantially perform in accordance with the terms of this Agreement through no fault of the party initiating the termination. 7.2 If the COUNTY suspends the Project for more than thirty (30) consecutive days, the SURVEYOR shall be compensated for services performed prior to notice of such suspension. Agreement BeMen County and SURVEYOR page 3 of 9 pg. /S 7.3 This Agreement may be terminated by the COUNTY upon not less than fourteen (14) days written notice to the SURVEYOR in the event that the Project is permanently abandoned. If the COUNTY abandons the Project for more than ninety (90) consecutive days, the SURVEYOR may terminate this Agreement by giving written notice. 7.4 If the COUNTY fails to give prompt written authorization to proceed with any phase of services after completion of the immediately preceding phase, the SURVEYOR may, after giving seven (7) days written notice to the COUNTY, suspend services under this Agreement. 7.5 Failure of the COUNTY to make payments to the SURVEYOR in accordance with this Agreement shall be considered substantial nonperformance and cause for termination. 7.6 If the COUNTY fails to make payment when due to the SURVEYOR for services and expenses, the SURVEYOR may, upon seven (7) days written notice to the COUNTY, suspend performance of services under this Agreement. Unless the SURVEYOR receives payment in full within seven (7) days of the date of the notice, the suspension shall take effect without further notice. In the event of a suspension of services, the SURVEYOR shall have no liability to the COUNTY for delay or damage caused by the COUNTY because of suspension of services. 7.7 In the event of termination that is not the fault of the SURVEYOR, the SURVEYOR shall be compensated for services performed prior to termination, together with Reimbursable Expenses, if any, then due. ARTICLE VIII MISCELLANEOUS PROVISIONS 8.1 Unless otherwise provided, this Agreement shall be governed by the law of the principal place of business of the COUNTY. Venue for any dispute or disagreement regarding the terms of this Agreement shall be in Brazos County, Texas. 8.2 Causes of action between the parties to this Agreement pertaining to acts or failures to act shall be deemed to have accrued and the applicable statutes of limitation shall commence to run' not later than either the date of Substantial Completion, or the date of issuance of the final Certificate for Payment for acts or failures to act occurring after Substantial Completion. 8.3 The COUNTY and the SURVEYOR, respectively, bind themselves, their partners,i successors, assigns and legal representatives to the other party to this Agreement and to the partners, successors, assigns and legal representative of such other party with respect to all covenants of this Agreement. Neither the COUNTY nor the SURVEYOR shall assign this Agreement without the express written consent of the other party. 8.4 This Agreement represents the entire integrated agreement between the COUNTY and the SURVEYOR and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both the COUNTY and the SURVEYOR. i 8.5 Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the COUNTY or the SURVEYOR. Agreement Betmen County wd SURVEYOR Vol. 8.6 The SURVEYOR shall have the right to include representations of the design of the Project, including photographs, among the SURVEYOR'S promotional professional materials! The SURVEYOR'S materials shall not include the COUNTY'S confidential or proprietary information, if the COUNTY has previously advised the SURVEYOR in writing of the specific information considered by the COUNTY to be confidential or proprietary. 8.7 COMPLIANCE AND STANDARDS. The SURVEYOR agrees to perform the work hereunder in accordance with generally accepted standards applicable thereto, and shall use that degree of care and skill commensurate with the surveying profession to comply with all applicable state, federal and local laws, ordinances, rules and regulations relating to the work to be performed hereunder and the SURVEYOR'S performance. 8.8 SURVEYING SERVICES: In accordance with the Professional Land Surveying Practices Act of 1989, the COUNTY is informed that any complaints about surveying services may be forwarded to the Texas Board of Professional Land Surveying, 7701 North Lamar, Suite 400, Austin, Texas 78752, (512) 452- 9427. ! 8.9 INDEMNIFICATION: SURVEYOR shall save and hold harmless the COUNTY from' and against any and all claims and liability due to activities of the SURVEYOR, its agents or employees, performed under this Agreement and which result from any negligent act, error, or omission of the SURVEYOR, or of any person employed by the SURVEYOR. The SURVEYOR shall also save harmless the COUNTY from and against any and all expenses; including attorney's fees which might be incurred by the COUNTY in litigation, or otherwise; resisting said claims or liabilities which might be imposed on the COUNTY as the result of such activities by the SURVEYOR, its agents or employees. j 8.10 LIQUIDATED DAMAGES: It is acknowledged that the SURVEYOR's failure tc achieve substantial completion of the Work within the Contract Time provided by the Contract Documents will cause the COUNTY to incur substantial economic damages and losses of types and in amounts which are impossible to compute and ascertain with certainty as a basis for recovery by the COUNTY of actual damages, and that liquidated damages represent a fair, reasonable and appropriate estimate thereof. Accordingly, in lieu of actual damages for such delay, the SURVEYOR agrees that liquidated damages may be assessed and recovered by the COUNTY as against SURVEYOR and its Surety, in the event of delayed completion and without the COUNTY being required to present any evidence of the amount or character of actual damages sustained by reason thereof; therefore SURVEYOR shall be liable to they COUNTY for payment of liquidated damages in the amount of for each day that Substantial Completion is delayed beyond! the Contract Time as adjusted for time extensions provided by the Contract Documents. Such liquidated damages are intended to represent estimated actual damages and are not intended as a� penalty, and SURVEYOR shall pay them to COUNTY without limiting COUNTY's right to! terminate this agreement for default as provided elsewhere herein. ARTICLE PAYMENTS TO THE SURVEYOR 9.1 PAYMENTS ON ACCOUNT OF BASIC SERVICES Agreement Bttmn County and SURVEYOR ha 5 of t Vol. /f i 9. 1.1 Upon approval by, the COUNTY, or the COUNTY'S designee, payment for Basic Services shall be made monthly and shall be in proportion to services performed that month within each phase of service. 9.2 PAYMENTS ON ACCOUNT OF ADDITIONAL SERVICES 9.2.1 Upon approval by the COUNTY or the COUNTY'S designee of the SURVEYOR'S statement of services rendered or expenses incurred, payment on account of the SURVEYOR'S Additional Services and for Reimbursable Expenses shall be made monthly. 9.3 PAYMENTS WITHHELD 9.3.1 No deductions shall be made from the SURVEYOR'S compensation on account of penalty, liquidated damages or other sums withheld from payments to Contractors, or on account of the cost of changes in the Work other than those for which the SURVEYOR has been found to be liable. 9.4 SURVEYOR'S ACCOUNTING RECORDS 9.4.1 Records of Reimbursable Expenses pertaining to Additional Services and services performed on an hourly basis shall be available to the COUNTY or the COUNTY'S authorized representative at mutually convenient times. 9.5 LIMIT OF APROPRIATION i 9.5.1 Prior to the execution of this Agreement, the SURVEYOR has been advised by the COUNTY and the SURVEYOR fully understand and agrees, such understanding and agreement being of the absolute essence to this Agreement, that the total maximum compensation that SURVEYOR may become entitled to hereunder, and the total maximum sum that the COUNTY shall become liable to pay to the SURVEYOR hereunder, shall not, under any conditions, circumstances or interpretations hereof, exceed the sum certified as available by the County Auditor in the Auditor's Certificate attached hereto, ARTICLE X BASIS OF COMPENSATION The COUNTY shall compensate the SURVEYOR from funds obtained through current revenue of Brazos County as follows: ' 10.1 BASIC COMPENSATION 10.1.1 For Basic Services, as described in Article 2, Basic Compensation shall be computed as follows: i In accordance with the attached Exhibit "A" incorporated by reference hereto, SCHEDULE OF FEES. . 10.2 Payments shall be made by the COUNTY in accordance with Texas Government Code Chapter 2251. The COUNTY shall pay the SURVEYOR'S statement as approved by the COUNTY's designee within thirty (30) days after the COUNTY'S designee's approval of the Agreement Between County and SURVEYOR Page 6 of 8 J i9s - Pg. If 7 same, provided that the approval or payment of any such statement shall not be considered to be evidence of performance by the SURVEYOR to the point indicated by such statement or of receipt or acceptance by the COUNTY of the work covered by such statement. ARTICLE XI OTHER CONDITIONS OR SERVICES 11.1 INSURANCE 11.1.1 The SURVEYOR shall file with the COUNTY a Certificate of Errors and Omission's Insurance having minimum limits of One Million and No /100 Dollars ($1,000,000.00) for each occurrence and annual One Million and No /100 Dollars ($1,000,000.00) aggregate. Such Errors and Omissions Insurance shall have a deductible not in excess of Two Hundred Thousand and No /100 Dollars ($200,000.00) self - insured. Such Certificate shall bear the endorsement "Not to be canceled without thirty (30) days prior notice to BRAZOS COUNTY, TEXAS." The SURVEYOR shall maintain the Errors and Omissions Insurance at all times this Agreement is in effect and for a period of five (5) years after completion of the Project. Failure to maintain the required insurance shall be deemed to be a material breach of this Agreement. 11.1.2 The SURVEYOR shall also provide Worker's Compensation, automobile and comprehensive general liability policies. The SURVEYOR shall deliver the insurance certificates to the COUNTY. The coverage provided herein shall contain an endorsement providing thirty (30) days notice to the COUNTY prior to any cancellation of coverage. Said coverage shall be written by an insurer acceptable to the COUNTY and shall be in a form acceptable to the COUNTY. If the SURVEYOR has canceled or allowed to lapse any of these insurance policies then the COUNTY may pay for such insurance and may hold the amount of such payment out of the SURVEYOR's fees or be otherwise reimbursed, Failure to maintain the required insurance shall be deemed to be a material breach of this Agreement. 11.2 PERIODS OF SERVICE i 11.2.1 The SURVEYOR shall begin work immediately upon receipt of the Notice -to- Proceed in writing by the COUNTY or the COUNTY's designee. The project will proceed according to the schedule shown in Exhibit "A." The schedule makes certain assumptions regarding review processes and other activities that are beyond the control of the SURVEYOR. 11.2.2 Working days shall be defined as standard workdays between Monday and Friday, exclusive of holidays. I 11.2.3 This schedule assumes an orderly progression of the SURVEYOR'S services. Delays beyond the control of the SURVEYOR may be cause for extension of this period of service, in' which case the SURVEYOR shall submit in writing to the COUNTY its request for such extensions a minimum of thirty (3 0) calendar days prior to the end of the affected service period; 11.2,4 If the COUNTY has requested significant modifications or changes in the general scope, extent or character of the Project, the time or performance of the SURVEYOR'S services shall be adjusted equitably. - Agroemem aeca m County and SURVEYOR Vol. 1'g• -A i This Agreement entered into as of the day and year first written above. The undersigned officers and/or agents of the parties hereto are the properly authorized officials) and have the necessary authority to execute this Agreement on behalf of the parties hereto, andl each party hereby certifies to the other that any necessary resolution extending said authority have been duly passed and are now in force and effect. SURVEYOR FIRM Duane Peters, County Judge by: Principal Acting by and through the authority of the Brazos County Commissioners Court Attest: County Clerk Approved as to Form: i Agreement Between County and SURVEYOR Page A of6 f Vol. / Pg. BRAZOS COUNTY ROAD & BRIDGE DEPARTMENT 2617 W. Hwy 21 Bryan, Texas 77803 (979) 822 -2127 � >_ :ter _ � � • � Date: 01/06/2014 Project /Limits: Brazos County GPS Monuments Scope: Surve I Project No.: 2014 -001PS BASIC FEE I Contract Type: Stud & Report Preliminary (4o %) LJ Design (40 %) ❑ Contract (g %) ❑ Construction (15%) ❑ Construction Estimate with 15% contingency (does not include Traffic Signals, Traffic) Control, SWPPP, and Railroad Crossings). $000.000.00 Basic Fee per this Contract: Fixed Fee $ TOTAL FEE FOR PROJECT Basic Fee $000,000.00 Additional Services $000,000.00 Vol. /�� P9• q DESIGN CRTPERIA The following design criteria shall be used: • TxDOT Survey Manual • Traffic Control —Current edition of Manual on Uniform Traffic Control Devices Due to increased growth in Brazos County, the proposed monuments will provide for more accurate and less costly plan development for any proposed developments in Brazos County. It will provide the basis for any future LIDAR Survey work in the unincorporated portions of Brazos County. Brass Disks were set for monuments when bridges were replaced, however the disks have never been surveyed accurately so that they may be utilized as a survey reference. There are a minimal number of monuments in the unincorporated portions of Brazos County. The monuments which are established were placed by City of Bryan, City of College Station or the United States Geological Survey for construction of Quad Maps. This proposed work will not duplicate the previous work, but it will build upon that data: to establish monuments in other outlying portions of unincorporated Brazos County. j It is the County's intent that the surveying firm be involved for the duration of the project and assist with supplemental services during any RFI's for one additional year upon acceptance of monuments. Basic services to include the following: i) Preliminary Research a) Collect information utilizing the following existing monuments — i) USGS Smetana; ii) USGS Bryan; iii) College Station Monument #2 (FM 6o near Animal Science Center) iv) College Station Monument #3 (Koppe Bridge Road) v) College Station Monument #4 (Straub Rd, near Stousland Rd.) vi) College Station Monument #5 (SH 6 at Peach Creek Rd.) vii)College Station Monument #7 (SH 30 near W.D. Fitch) 2) Establish GPS Monuments a) At Existing Brass Disk Locations (6) 0 Peach Creek Rd. Bridge (Brazos County Bridge 199 -ooi) ii) Grassbur Rd. Bridge (Brazos County Bridge i64 -oo1) iii) Kurten Cemetery Rd. Bridge (Brazos County Bridge 138 -001) iv) Ferrill Creek Rd. Bridge (Brazos County Bridge 120 -001) v) Alexander Rd. Bridge (Brazos County Bridge 106 -001) vi) Dick Elliott Rd. Bridge (Brazos County Bridge ? ? ?) b) Set Monuments in Ground Locations (3) i) Near Louis Mikulin Rd. /Mumford Rd. Intersection (BTU Dansby Plant) ii) Millican Location 2 (near Precinct 1 Fire Station /Helipad) iii) Brazos County Ferrill Creek Material Yard 2 EVO_ � % g.__ %� c) Set Benchmark (Brass Disk in Concrete) (1) i) Millican Location i (Brazos County Kathy Fleming Yard) 3) Provide Written Report providing all applicable survey data (vertical datum, vertical! adjustment, Geoid Model Used, horizontal datum, horizontal adjustment, projection zone) station name, description of monument, elevation, grid coordinates, latitude, longitude. i) Attend a job close -out workshop with the County staff to discuss the project and implementation of the data. 4) Engineer /Developer RFI's a) Provide support services for one year after acceptance of monuments to include review of survey data (if required) and resolution of request for information (AEI's) on civil issues (if required). 1 I Vol. Si. Pg 10.2 I 1722 Broadmoor, Suite 105 TRONG Bryan, Texas 77802 Phone: (979) 776 — 9836 URVEYING, LLC Fax: (979) 731 — 0096 Lk Nm 10093500 Email: curtis @!raongsurveying.com Proposal for Project Number 2014 -003PS I i i Vol. 1722 Broadrnoor, Suite 105 ' TRUNG Bryan, Texas 77802 ' — 9836 URVEYING, LLC: Phone: Fax: (979) 731— 0096 Liccn�eNo.1009330D Email: curtisQastrongsurveying.com Thank you for allowing my firm to submit this proposal. Should you have any questlons or concerns please contact me anytime by telephone at 979 1 776 -9836 or email at curbs(d strongsurveying.com. 1. Strong Surveying, LLC is committed to moving forward with the Brazos County Road and Bridge Projects. We have several minor commitments In the near future; however we employ three full time crews. We will have crews readily available to work on the specified projects. 2. Since the time that Strong Surveying, LLC has submitted a RFQ to Brazos County, we have hired two full time employees with Bachelor's Degrees pursuing their surveying license, Kyle Lutz and John Rojo. As of December 2013, Shane Isbell is no longer employed at Strong Surveying, I.I.C. Justin Joslin has taken his place as field crew manager. Justin has been working at Strong Surveying, LLC for the past seven years and is very knowledgeable In his fleld. 3. The project opportunities that we may encounter will be contacting NGS to see If they would be Interested In utilizing our three deep rod monuments for high order monumentation. The challenges we face on this project Is the lack of high order monumentation, thus requiring us to occupy each monument for a longer period of time. It will also be necessary to include Internal baselines to yield higher accuracies. 4. Strong Surveying, LLC does not have any conflicts of Interest regarding any projects with Brazos County Road and Bridge. Respectively Su [tied fl. H. Curtis Strong, R.P.L.S. Vol. S Pg 1722 Broadmoor, Suite 105 TRONG Bryan, Texas 77802 4 Phone: (979) 776 -9836 URVEYING, LLC Fax: (979) 731 -0096 [Icw Nu.IM97500 Email: curtis@stmngsurveying.com FX rr "B" CURRENT BILLING RATES January 14, 2014 RATE SHEET FOR PROFESSIONAL LAND SURVEYING SERVICES FIELD CREW RATES AS OF JANUARY 1, 2014 2 MAN GPS RTK OR STATIC - $150.00 per hr. 1 MAN ROBOTIC TOTAL STATION - $ 125.00 per hr. 2 MAN TOTAL STATION - $ 125.00 per hr. 3 MAN TOTAL STATION - $ 150.00 per hr. I OFFICE RATES AS OF JANUARY 1, 2014 OFFICE - SECRETERIAL $ 35.00 per hr. DEED RESEARCH $ 55.00 per hr. CAD DRAFTING $ 55.00 per hr. i OFFICE TECH $ 65.00 per hr. RPLS $ 85.00 per hr. Notice: This Rate Sheet Is confidential and Intended for the sole use of the person that It :. was sent to. it may not be distributed to anyone without prior written approval of Strong Surveying. Vol. _ Pg. 1722 Broadmoor, Suite 105 TRONG Bryan, Texas 77802 Phone: (979) 776 -9836 URVEYINGr LLC Fax: (979) 731 — 0096 uc�ro.roosasW Email: curtis@strongsurveying.com EXHIBIT "B" SCOPE OF SERVICES WITH FEE SCHEDULE li 1) Preliminary Research a) Collect information utilizing the following exlsting monuments — 1) USGS Smetana; Ii) USGS Bryan; iii) College Station Monument #2 (FM 60 near Animal Science Center) iv) College Station Monument #3 (Koppe Bridge Road) v) College Station Monument #4 (Straub Rd, near Stousland Rd.) N) College Station Monument #5 (SH 6 at Peach Creek Rd.) I vil) College Station Monument #7 (SH 30 near W.D. Fitch) Total Cost - $ 0.00 2) Establish GPS Monuments a) At Existing Brass Disk Locations (6) I) Peach Creek Rd. Bridge (Brazos County Bridge 199 -001) II) Grassbur Rd. Bridge (Brazos County Bridge 164 -001) Iii) Kurten Cemetery Rd. Bridge (Brazos County Bridge 138 -001) iv) Ferrill Creek Rd. Bridge (Brazos County Bridge 120 -001) v) Alexander Rd. Bridge (Brazos County Bridge 106 -001) vi) Dick Elliott Rd. Bridge (Brazos County Bridge ? ??) b) Set Monuments In Ground Locations (3) 1) Near Louis Mlkulln Rd. /Mumford Rd. Intersection (BTU Dansby Plant) 11) Millican Location 2 (near Precinct 1 Fire Statlon /Helipad) Ill) Brazos County Ferrill Creek Material Yard Total Cost - $ 2,400.00 c) Set Benchmark (Brass Disk In Concrete) (1) I) Millican Location 1 (Brazos County Kathy Fleming Yana) Total Cost - $ 500.00 d) Provide a closed Baseline Survey around perimeter of all monuments and interval loops to tighten closure. A total of 27 baselines will be utilized at 2 hour intervals. Total Cost - $ 8,100.00 3) Provide Written Report providing all applicable survey data (vertical datum, vertical adjustment, Geold Model Used, horizontal datum, horizontal adjustment, projection zone) station name, description of monument, elevation, grid coordinates, latitude, longitude. i) Attend a job close -out workshop with the County staff to discuss the project and implementation of the data. Total Cost - $ 1,750.00 Project Total Coat - $ 12,750.00 Vol. 9'� Pa. / 4`� 1722 Broadmoor, Suite 105 TRONG Bryan, Texas 77802 URVEYING LLC Phone: (979) 776 -9836 S � Fax: (979) 731— 0096 Lk allo.I0095500 Email: curtis@strongsurveying.com 7 EVIMIT "C" PROJECT SCHEDULE Please find below an estimated project schedule. All scheduling is an estimated completion schedule, completion dates could change based on uncontrollable factors such as weather and property accessibility. Strong Surveying, LLC skives to complete all projects in a timely manner and should additional crews be available, project time may be reduced. Approximate project schedule will be 20 working days. 1 I i i l i AGREEMENT BETWEEN COUNTY AND ENGINEER THIS DOCUMENT HAS WITH AN ATTORNEY IS MODIFICATION. s IMPORTANT LEGAL CONSEQUENCES; CONSULTATION ENCOURAGED WITH RESPECT '1'O ITS COMPLETION OR THIS AGREEMENT is made on the 21 day of January 2014, Between the COUNTY: BRAZOS COUNTY, TEXAS c/o Brazos County Commissioners' Court Attention: County Judge 200 South "Texas Ave., Ste. 332 Bryan, Texas 77803 and the ENGINEER: Terracon 6198 Imperial Loop College Station,'I'X 77840 for the following PROJECT: Professional Engineering and Surveying Services for The COUNTY and ENGINEER agree as set forth below. ARTICLE I ENGINEER'S RESPONSIBILITY 1.1 ENGINEER'S SERVICE 1.1.1 The ENGINEER'S services consist of those services performed by the ENGINEER, ENGINEER'S employees and the ENGINEER'S consultants as enumerated in Articles 2 and 3 of this Agreement. -- _.. - - -- _.__ ._... .. 1.1.2 The ENGINEER'S services shall be performed as expeditiously as is consistent with professional skill and care and the orderly progress of the Work. The ENGINEER shall submit for the COUNTY'S approval a schedule for the performance of the ENGINEER'S services which may be adjusted as the Project proceeds and shall include allowances for periods of time Agreement aeneeen Cowity and Englneer Page 1 ONO Vol. _� �� _PC,.. / C -, required for the COUNTY'S review and for approval of submissions by authorities ha jurisdiction over the Project. Time limits established by this schedule approved by COUNTY shall not, except for reasonable cause, be exceeded by the ENGINEER or COUNTY. ARTICLE 11 SCOPE OF ENGINEER'S BASIC SERVICES 2.1 DEFINITION 2.1,1 The ENGINEER'S Basic Services consist of those described in attached Exhibit "A" and incorporated by reference hereto — SCOPE OF BASIC SERVICES TO BE PROVIDED BY Tcrracott , TO BRAZOS COUNTY. ARTICLE III ADDITIONAL SERVICES 3.1 GENERAL 3.1.1 The services described in attached Exhibit "A" as Additional Services are not included in the Basic Services. Il is expressly understood and agreed that ENGINEER shall not furnish any of the additional services without the prior written authorization of the COUNTY or the COUNTY'S designee, The COUNTY shall have no obligation to pay for such additional services, which have been performed without the prior written authorization of the COUNTY as herein above provided. 3.1.2 Services which could possibly be required, but at the time of this Agreement were yet to be determined and which are not included in the Basic Services or Additional Services as identified and described in EXHIBIT "A ", shall be considered Contingent Additional Services. A list of possible Contingent Additional Services that could be needed as the Project proceeds is included at the end of Exhibit "A." 3.1.3 Il is expressly understood and agreed that the ENGINEER shall not finish any of the Contingent Additional Services without the prior written authorization of the COUNTY or the COUNTY'S designee. The COUNTY shall have no obligation to pay for such Contingent Additional Services, which have been performed without the prior written authorization of the COUNTY as herein above provided. ARTICLE IV COUNTY'S RESPONSIBILITY 4.1 The COUNTY shall provide full information regarding requirements for the Project, including a program, which shall set forth the COUNTY's objective, schedules, constraints and criteria. — 4,2 -- The COUNTY shall establish and - update -an overall budget for the Project, including the — — Construction Cost, the COUNTY'S other costs and reasonable contingencies related to all of these costs. Agreement M%Ncen Cmmly ru:d Engineer 4.3 The COUNTY shall designate a representative authorized to act on the COUNTY behalf with respect to the Project. The COUNTY, or such authorized representative, shall reix decisions in a timely manner pertaining to documents submitted by the F..NGiNEER in order avoid unreasonable delay in the orderly and sequential progress of the ENGINEER'S service. 4.4 The COUNTY shall give prompt written notice to the ENGINEER if the COUNT becomes aware of any fault or defect in the Project or non-conformance with the contra documents. Any delay by the COUNTY in providing said notice shall not constitute a waiver, bar or act to estop the COUNTY from exercising any of its rights under this contract. 4,5 Examine all studies, reports, sketches, drawings, specifications, proposals and o documents presented by the ENGINEER, obtain advice of an attorney, insurance counselor other consultants as the COUNTY deems appropriate for such examination and render in wri' decisions pertaining thereto within a reasonable time so as not to delay the services of ENGINEER. 4.6 The proposed language of certificates or certifications requested of the ENGINEER the ENGINEER'S consultants shall be submitted to the ENGINEER for review and approval least 14 days prior to execution. The COUN'T'Y shall not request certifications that wot require lunowledge or services beyond the scope of this Agreement. 4.7 The COUNTY shall also provide those specific items identified in the attached Exhibit incorporated by reference hereto — ITEMS TO BE PROVIDED BY THE COUNTY TO Tk ENGINEER. ARTICLE V CONSTRUCTION COST 5.1 DEFINITION 5.1.1 The Construction Cost shall be the total cost or estimated cost to the COUNTY of elements of the Project designed or specified by the ENGINEER. 5.1.2 The Construction Cost shall include the cost at current market rates of labor and materials furnished by the COUNTY and equipment designed, specified, selected or specially provided by the ENGINEER, plus a reasonable allowance for the Conn-actor's overhead and profit. In addition, a reasonable allowance for contingencies shall be included for market conditions at the time of bidding and for changes in the work during construction. 5.1.3 Construction Cost does not include the compensation of the ENGINEER and the ENGINEER'S consultants, the costs of the land, right-of-way, financing or other costs which are the responsibility of the COUNTY. 5.2 RESPONSIBILITY FOR CONSTRUCTION COSTS 5.2.1 Evaluations of the - COUNTY'S Project budget; preliminary- estimates of Construction Cost and detailed estimates of Construction Cost, if any, prepared by the ENGINEER, represent the ENGINEER'S best judgment as a design professional familiar with the construction industry. It is recognized, however, that neither the ENGINEER nor the COUNTY has control over the cost of labor, materials or equipment, over the Contractor's methods of determining bid prices, Agreentenl aeueeen County and Engineer Page 7 of) 0 Vol. !pg. / % 0 or over competitive bidding, market or negotiating conditions. Accordingly, the ENGINEER cannot and does not warrant or represent that bids or negotiated prices will not vary from the COUNTY'S Project budget or from any estimate of Construction Cost or evaluation prepared or agreed to by the ENGINEER. ARTICLE VI USE OF ENGINEER'S DRAWINGS, SPECIFICATIONS AND OTHER DOCUMENTS 6.1 The COUNTY shall be the absolute and unqualified owner of all drawings, preliminary layouts, record drawings, sketches and other documents prepared pursuant to this Agreement by the ENGINEER with the same force and effect as if the COUNTY prepared same. Copies of complete or partially completed mylar reproducible, preliminary layouts, record drawings, sketches and other documents prepared pursuant to this Agreement shall be delivered to the COUNTY vdien and if this Agreement is terminated or upon completion of this Agreement, whichever occurs first. The ENGINCER may retain one set of reproducible copies of the documents and these copies shall be for the ENGINEER'S sole use in preparation of studies or reports for the COUNTY. The ENGINEER is expressly prohibited from selling, licensing, or otherwise marketing or donating these documents, or using the documents in preparation of other work for any other client, without the prior express written permission of the COUNTY. 6.2 All documents including reports, drawings and specifications prepared by the ENGINEER pursuant to this Agreement are instruments of service in respect of the Project. They are not intended or represented to be suitable for reuse by the COUNTY or others on extensions of the Project or on any other project. Any reuse without written verification or adaptation by the ENGINEER for the specific purposes intended will be at the COUNTY'S sole ! risk and without liability or legal exposure to the ENGINEER. Any such verification or adaptation will entitle the ENGINEER to further compensation at rates to be agreed upon by the'i COUNTY and the ENGINEER. 6.3 Submission or distribution of doctmients to meet official regulatory requirements or similar purposes in connection with the Project is not to be construed as publication derogation of the ENGINEER'S reserved rights. ARTICLE VII TERMINATION, SUSPENSION OR ABANDONMENT 7.1 This Agreement may be terminated by either party upon not less than fourteen (14) de written notice should the other party fail to substantially perform in accordance with the terms this Agreement through no fault of the panty initiating the termination. 7.2 If the COUNTY suspends the Project for more than thirty (30) consecutive days, ENGINEER shall be compensated for services performed prior to notice of such suspension. 7.3 This Agreement may be terminated by the COUNTY upon not less than fourteen (14 days written notice to the ENGINEER in the event that the Project is permanently abandoned. I the COUNTY abandons-the Project -for more than ninety (90) consecutive (lays, the ENGINEEF may terminate this Agreement by giving written notice. Ag,cemnn Belwai Coumy and Engineer Pate 4 Or 10 / 1 Vol. — Pg. 17 7.4 If the COUNTY fails to give prompt written authorization to proceed with any phase e services after completion of the immediately preceding phase, the ENGINEER may, after givin, seven (7) days written notice to the COUNTY, suspend services under this Agreement. 7.5 Failure of the COUNTY to make payments to the ENGINEER in accordance with thi Agreement shall be considered substantial nonperformance and cause for termination. 7.6 if the COUNTY fails to make payment when due to the ENGINEER for services an expenses, the ENGINEER may, upon seven (7) days written notice to the COUNTY, suspen performance of services under this Agreement. Unless the ENGINEER receives payment in fill within seven (7) days of the date of the notice, the suspension shall lake effect without fiirthe notice. In the event of a suspension of services, the ENGINEER shall have no liability to th, COUNTY for delay or damage caused by the COUNTY because of suspension of services. 7.7 In the event of termination that is not the fault of the ENGINEER, the ENGINEER shal be compensated for services performed prior to termination, together with Rcimbursabl Expenses, if any, then due. ARTICLE Vlll MISCELLANEOUS PROVISIONS 8.1 Unless otherwise provided, this Agreement shall be governed by the law of the princil place of business of the COUNTY. Venue for any dispute or disagreement regarding the ter] of this Agreement shall be in Brazos County, Texas, 8.2 Causes of action between the parties to this Agreement pertaining to acts or failures to ; shall be deemed to have accrued and the applicable statutes of limitation shall commence to r not later than either the dale of Substantial Completion, or the date of issuance of the fir Certificate for Payment for acts or failures to act occurring after Substantial Completion. 8.3 The COUNTY and the ENGINEER, respectively, bind themselves, their pal-tile successors, assigns and legal representatives to the other patty to this Agreement and to t partners, successors, assigns and legal representative of such other party with respect to covenants of this Agreement. Neither the COUN'T'Y nor the ENGINEER shall assign 11 Agreement without the express written consent of the other party. 8.4 This Agreement represents the entire integrated agreement between the COUNTY ai the ENGINEER and supersedes all prior negotiations, representations or agreements, cith written or oral. This Agreement nifty be amended only by written instrument sighed by both t COUNTY and the ENGINEER. 8.5 Nothing contained in this Agreement shall create a contractual relationship with or cause of action in favor of a third party against either the COUNTY or the ENGINEER. 8.6 Unless otherwise provided for in this Agreement, the ENGINEER and the ENGINEER consultants have-no-responsibility for the -discovery, presence; handling, removal or disposal c or exposure of persons to, hazardous materials in any form at the Project site, including but it limited to asbestos, asbestos products, polychlorinated biphenyl (PCB) or other toxic substance; rlgreemnN aetween County and Engineer PAge 5 of to Vol.-195-1 pg. /7� 8.7 The ENGINEER shall have the right to include representations of the design of Project, including photographs, among the ENGINEER'S promotional professional mater The ENGINEER'S materials shall not include the COUNTY'S confidential of proprie information, if the COUNTY has previously adviser) the ENGINEER in writing of the spec inl'm•mation considered by the COUNTY to be confidential or proprietary. 8.8 COMPLIANCE AND STANDARDS, The ENGINEER agrees to perform the «n hereunder in accordance with generally accepted standards applicable thereto, and shall use II degree of care and skill commensurate with the engineering profession to comply with applicable state, federal and local laws, ordinances, rules and regulations relating to the work be performed hereunder and the ENGINEER'S performance. 8.9 SURVEYING SERVICES: ht accordance with the Professional Land Sury Practices Act of 1989, the COUNTY is informed that any complaints about surveying sei may be forwarded to the Texas Board of Professional Land Surveying, 7701 North Lamar, 400, Austin, Texas 78752, (S 12) 452 -9427. 8,10 INDEMNIFICATION: ENGINEER shall save and hold harmless the COUNTY fn and against any and all claims and liability due to activities of the ENGINEER, its agents employees, performed under this Agreement and which result firom any negligent act, error, omission of the ENGINEER, or of any person employed by the ENGINEER. The ENGINEI shall also save harmless the COUNTY from and against any and all expenses, includi attorney's fees which might be incurred by the COUNTY in litigation, or otherwise, resisti said claims or liabilities which might be imposed on the COUNTY as the result of such activit by the ENGINEER, its agents or employees. 8.11 LIQUIDATED DAMAGES: It is acknowledged that the ENGINEER's failure achieve substantial completion of the Work within the Contract Time provided by the Contr Documents will cause the COUNTY to incur substantial economic damages and losses of ty] and in amounts which are impossible to compute and ascertain with certainty as a basis recovery by the COUNTY of actual damages, and that liquidated damages represent a fi reasonable and appropriate estimate thereof. Accordingly, in lieu of actual damages for st delay, the ENGINEER agrees that liquidated damages may be assessed and recovered by COUNTY as against ENGINEER and its Surety, in the event of delayed completion and withi the COUNTY being required to present any evidence of the amount or character of act damages sustained by reason thereof, therefore ENGINEER shall be liable to the COUNTY payment of liquidated damages in the amount of for es day that Substantial Completion is delayed beyond the Contract Time as adjusted for to extensions provided by the Contract Documents. Such liquidated damages are intended represent estimated actual damages and are not intended as a penalty, and ENGINEER shall I them to COUNTY without limiting COUNTY's right to terminate this agreement for default provided elsewhere herein. ARTICLE IX PAYMENTS TO THE-ENGINEER 9.1 PAYMENTS ON ACCOUNT OF BASIC SERVICES Agreement aemeen Cmmty mid Fngincer Vol. /l.- pg. 9.1.1 Upon approval by the COUNTY, or the COUNTY'S designee, payment for Basic Services shall be made monthly and shall be in proportion to services performed that month within each phase of service. 9.2 PAYMENTS ON ACCOUNT OF ADDITIONAL SERVICES 9.2.1 Upon approval by the COUNTY or the COUNTY'S designee of the ENGINEER'S statement of services rendered or expenses incurred, payment on account of the ENGINEER'S Additional Services and for Reimbursable Expenses shall be made monthly. 9.3 PAYMENTS WITHHELD 9.3.1 No dcdlletiem5 shall be made from lice ENGINEER'S compensation on account of penalty, liquidated damages or other sums withheld from payments to Contractors, or on account of the cost of changes in the Work other than those for which the ENGINEER has been found to be liable. 9.4 ENOINEER'S ACCOUNTING RECORDS 9.4,1 Records of Reimbursable Expenses pertaining to Additional Services and services performed oil an hourly basis shall be available to the COUNTY or the COUNTY'S authorized representative at mutually convenient times. 9.5 LIMIT OF APROPRIATION 9.5.1 Prior to the execution of tills Agreement, the ENGINEER has been advised by tine COUNTY and the ENGINEER fully understand and agrees, such understanding and agreement being of the absolute essence to this Agreement, that the total maximum compensation that ENGINEER may become entitled to hereunder, and the total maximum sum that the COUNTY shall become liable to pay to the ENGINEER hereunder, shall not, under any conditions, circtuustances or interpretations hereof, exceed the sum certified as available by the County Auditor in tine Auditor's Certificate attached hereto. ARTICLE X BASIS OF COMPENSATION The COUNTY shall compensate the ENGINEER from funds obtained through current revenue of Brazos County as follows: 10.1 BASIC COMPENSATION 10.1.1 For Basic Services, as described in Article 2, Basic Compensation shall be computed as follows: In accordance with the attached Exhibit "A" incorporated by reference hereto, SCHEDULE OF FEES. Agreement Between Counry and Fngincer PW ?of 10 E��-'`� Pg. '� �7 10.2 COMPENSATION FOR ADDITIONAL SERVICES 10.2.1 For Additional Services of the ENGINEER, as described in Article 3, compensation s be computed as follows: In accordance with the attached Exhibit "A" incorporated by reference hereto, SCHEDULE FEES. 10.3 COMPENSATION FOR CONTINGENT ADDITIONAL SERVICES 10.3.1 For Contingent Additional Services of the ENGINEER, as described in Article compensation shall be computed as follows: in accordance with the attached Exhibit "A" incorporated by reference hereto, SCHEDULE OF FEES. 10.3.2 Payments shall be made by the COUNTY in accordance with Texas Goverannent Code Chapter 2251. The COUNTY shall pay the ENGINEER'S statement as approved by the COUNTY's designee within thirty (30) days after the COUNTY'S designee's approval of the same, provided that the approval or payment of any such statement shall not be considered to be evidence of performance by the ENGINEER to the point indicated by such statement or of receipt or acceptance by the COUNTY of the work covered by such statement. ARTICLE XI OTHER CONDITIONS OR SERVICES 11.1 INSURANCE 11.1.1 The ENGINEER shall file with the COUNTY a Certificate of Errors and Omissionsl Insurance having minimum limits of One Million and No/] 00 Dollars ($1,000,000.00) for each occurrence and annual One Million and Noll 00 Dollars ($1,000,000.00) aggregate. Such Errors and Omissions Insurance shall have a deductible not in excess of Two Hundred Thousand and No/] 00 Dollars ($200,000.00) self - insured. Stich Certificate shall bear the endorsement "Not to be canceled without thirty (30) days prior notice to BRAZOS COUNTY, TEXAS." The ENGINEER shall maintain the Errors and Omissions Insurance at all times this Agreement is in effect and for a period of five (5) years after completion of the Project. Failure to maintain the required insurance shall be deemed to be a material breach of this Agreement. 11.1.2 The ENGINEER shall also provide Worker's Compensation, automobile and comprehensive general liability policies, The ENGINEER shall deliver the insurance certificates to the COUNTY. The coverage provided hereilt shall contain an endorsement providing thirty (30) days notice to the COUNTY prior to any cancellation of coverage. Said coverage shall be written by an insurer acceptable to the COUNTY and shall be in a form acceptable to the COUNTY. If the ENGINEER has canceled or allowed to lapse any of these insurance policies then the COUNTY may pay for such insurance and may hold the amount of such payment out of the ENGINEER's fees or be otherwise reimbursed. Failure to maintain the required insurance stall be deemed to be a material breach of this Agreement. 11.2 PERIODS OF SERVICE Agnenum aeovmn County and Engineer Pop 8 of 10 Vol. i- 11.2.1 The ENGINEER shall begin work inmicdialely upon receipt of the Notice -lo- Proceed writing by the COUNTY or the COUNTY's designee. The project will proceed according to i schedule shown in Exhibit "A." The schedule makes certain assumptions regarding Icvi processes and other activities that are beyond the control of the ENGINEER. 11.2.2 Working days shall be defined as standard workdays between Monday and exclusive of holidays. 11.2.3 This schedule assumes an orderly progression of the ENGINEER'S sevices. Delay; beyond the control of the ENGINEER may be cause for extension of this period of service, it which case the ENGINEER shall submit in writing to the COUNTY its request for suet extensions it mininmm of thirty (30) calendar days prior to the end orthe affected service period. 11.2.4 If the COUNTY has requested significant modifications or changes in the general sco extent or character ol'the Project, the time or performance of the ENGINEER'S services shall adjusted equitably. Agreement oeh%rea County and Engincer pap 9 of to Vol. /9i pg! 17` This Agreement entered into as ol'the clay and year first written above, The undersigned officers and /or agents of the parties hereto are the properly authorized ofli and have the necessary authority to execute this Agreement on behalf of the parties hereto, each party hereby certifies to the other that any necessary resolution extending said authi have been duly passed and are now in force and effect. BRAZOS COUNTY, TEXAS ENGINEERING FIRM Duane Peters, County Judge by: Avirteif>Etl- Acting by and through the authority of the Brazos County Commissioners Court Arrest: County Clerk Approved as to Form: Assislanl County Altorncy -� ru Mv,1 ery.t4, "'-'A�� Agrcemenl aetgtai County mid Engineer Pap 1 o or to Vol. 46, p� / % �1 a BRAZOS COUNTY ROAD & BRIDGE DEPARTMENT 2617 W. Hwy 21 Bryan, Texas 77803 (979) 822 -2127 Date: Project /Limits: CONSULTANT PROPOSAL FORM 01/07/14 Scope: Corridor Analysis utilizing GPR/ Design of Pavement Section Project No.: Project Number BASIC FEE Contract Type: Stud & Report Z Preliminary (4o %) Design (40 %) ❑ Contract (5 %) ❑ Construction (15 %) ❑ Construction Estimate with 15% contingency (does not include Traffic Signals, Traffic Control, SWPPP, and Railroad Crossings). $000.000.00 Basic Fee per this Contract: Fixed Fee $ I TOTAL FEE FOR PROJECT Basic Fee $000.000.00 Additional Services $000.000.00 Total Fee $000,000.00 �-/ g / % DESIGN CRITERIA The following design criteria shall be used: • Pavement Design —Current edition of TxDOT Pavement Design Guide • Pavement Evaluation — Best Practices for use of GPR and Provide Corridor Analysis similar to what was provided to TxDOT for IH -to and IH -45 PROJECT HISTORY /BACKGROUND Due to recent energy development in portions of Brazos County, the County will pursue Grant Funds from TxDOT for roadways damaged by energy development. The County has held a public hearing to establish a CETRZ (County Energy Transportation Reinvestment Zone) (see exhibit). Roadways within the CETRZ will be submitted to TxDOT as candidates for 2014 Grant Funds. SCOPE OF SERVICES It is the County's intent that the design firm be involved for the full duration of the pavement evaluation, preparation of the design and drawings indicating preferred pavement design, preparation of Corridor Analysis depicting issues with existing (damaged) roadways. Basic services to include the following: 1) Pavement Evaluation a) Collect data on existing roadways utilizing FWD and GPR. b) Prepare Corridor Analysis for roadways in CETRZ (similar to attached exhibit). 2) Pavement Design a) Prepare Typical Pavement Design (preferably utilizing reclaimed materials as a stabilized sub -base, flexible base, chip sea] and a hot mix asphalt surface.): i) General —existing and proposed typical sections, and specifications. b) Agency Coordination — assist in any responses to request for information from TxDOT. Vol. 95` / % S s n 1 January 15, 2014 Brazos County 2617 Hwy 21 West Bryan, Texas 77803 Attn: Mr, Robert A. Munger, P. E., C.F.M. P: 979.822.2127 E: ramunger @brazoscountytx.gov Subject: Cost Estimate for Pavement Evaluations Road & Bridge RFQ #2013 -39 Application for County Transportation Infrastructure Grant Program Corridor Analysis and Pavement Design with GPR and FWD Brazos County, Texas Proposal No, PA1140002.revl Dear Mr. Munger: Terracon Consultants, Inc. ( Terracon) understands we have been selected based on qualifications to provide this cost estimate to conduct pavement evaluations and make recommendations for various roadways in Brazos County. This document presents ours, understanding of the scope of the project, our proposed services, and the budget estimate that will apply. 1.0 PROJECT )NFORMATION We understand that the County is requesting pavement evaluations and recommendations on various roadways located in Brazos County. More specifically, the County is requesting testing on the following roadways: ° Approximately 3.28 centerline miles (6.56 lane miles) of Dick Elliott Road; ° Approximately 4.06 centerline miles (8.12 lane miles) of Dilly Shaw Tap Road; ° Approximately 3.25 centerline miles (6.50 lane miles) of Wilcox Road; ° Approximately 2.87 centerline miles (5.74 lane miles) of Broach Road; a Approximately 0.49 centerline miles (0.98 lane miles) of Thurman Road; and Approximately 0.07 centerline miles (0.14 lane miles) of Alexander Road; Terracon Consultants, Inc. 6198 Imperial Loop College Station, Texas 77845 P 19791846-3767 F [9791846 7604 lerracm.com __ 77. x f'o Cost Estimate for Pavement Evaluations ���f m'C ®✓! ■ Brazos County Corridor o Brazos County. TX ® Y �i66 ■ ■ Jan. 15, 2013 a Terracon Document No. PA1140002.revl Page 2 2.0. SCOPE OF SERVICES Task 1: Testing and Recommendations. Terracon representatives will coordinate with County personnel in testing the existing chip seal 2 course surface treatment pavement on the various roadways listed above in Brazos County, Texas and making recommendations to strengthen the existing pavement. This testing will consist of the following: ® Ground penetrating radar (GPR) that will include an integrated videolog of the existing pavement condition with GPS locations. GPR can be collected at the posted speeds and is a real -time technology that uses a radar pulse to determine pavement layer thicknesses, changes in material type, areas with voids or low density, and areas with trapped moisture; ° Falling weight deflectometer (FWD) is a devise that determines the strength of existing in -situ materials; and ° Proposed recommendations for pavement design utilizing stabilized reclaimed materials, flexible base, chip seal, and a hot mix asphalt surface course. Engineering Report, Engineering graphical data will be provided in lieu of a formal report after analyzing each of the subject roadways listed above, The graphical data will access the existing pavement structure and provide recommendations for rehabilitation of the listed roads to support the anticipated loads exerted due to oil exploration traffic Proeact Schedule. We can initiate these services within one to two weeks following authorization to proceed. We anticipate completion of our services and submittal of the engineering report within 3 to 4 weeks of receiving a notice to proceed. In situations where information is needed prior to submittal of our report, we can provide verbal information or a summary memo related to speck tasks. Pro'ect Manager, The project manager to be assigned to this project shall be Ahon G. Rogers, PE with the assistance of Joe D. Hill, EIT. Mr. Rogers has no major commitments in the near future which would preclude him from meeting the commitments associated with this project. The subcontractor associated with this project team shall also include Mr. Tom Scullion, PE, with Pavement System Engineering which will project the nondestructive deflection testing with the Ground Penetrating Radar (GPR) and Falling Weight Deflectometer (FWD) required for this project scope. Terracon has a master service agreement with Mr. Scullion to perform these services on a as need basis. Conflict of Interest. Terracon does not have any known potential conflict of interest associated with the assembled project team associated with this project. Responsive ° Resourceful a Reliable Vol. / P _/V Cost Estimate for Pavement Evaluations ���� ®� Brazos County Corridor a Brazos County, TX Jan. 15, 2013 o Terracon Document No. PA1140002.rev1 Page 3 3.0. COMPENSATION Based on the scope of services referenced above, our estimated budget is $34,543. Fees services provided will be based on the unit rates included in Table 1 on Page 4. The cost of services for will not exceed this amount without prior approval of the client. Additional consultation (such as attendance on project meetings, conference calls, engineering analyses, review of project documents) requested will be performed on a time - and - material basis. The fee to provide additional consultation services will be involved in accordance with the attached unit rates with your approval. Any project andlor scope changes requiring additional or revised analyses will also incur additional charges. We will provide you an estimate of additional charges for authorization prior to executing the scope changes. 4.0. AUTHORIZATION This scope of services may be accepted by Brazos County by issuance of a Notice to Proceed and a Task Order with this document attached in accordance with the Standard Agreement between Brazos County and Terracon to provide Pavement Engineering Services. This document for services and Standard Agreement shall constitute the exclusive terms, conditions and services to be performed for this project. If you have any questions concerning this document or any other matter, please do not hesitate to contact us. We appreciate the opportunity to provide the County with these services, and we look forward to working with you. Sincerely, Terracon Consultants, Inc. (Texas Registration No. F -3272) /�N Joseph D. Hill, E.I.T. Senior Staff Geotechnical Engineer Aft n G. Rc ers, P.E. Office anager Responsive o Resourceful m Reliable i Vol. �� Pq. Cost Estimate for Pavement Evaluations Brazos County Condor o Brazos County, TX Jan. 15, 2013 o Terracon Document No. PA1140002.rev1 Page 4 COST ESTIMATE Table 1. Seal Coat Specification Development 0 Amount Field and Laboratory investigation 1 GPR Mobilization /Demobilization GPR Survey 4 El each mi $550.00 $550.00 $275.00 $3,850.00 GPR Operator 8 hrs $93.50 ' $748.00 FWD Mobilization/Demobilization 1 each $1,045.00 $1,045.00 FWD Testing 4 Day $3,025.00 $12,100.00 FWD Operator 32 hrs $110.00 $3,520.00 Project Engineer 40 hrs $100.00 $4,000.00 Vehicle Charge 1 Day $40,00! $40.00 Sub -total for Field and Laboratory Investigation 1 $25,853.00 Engineering Analyses and Report _ Senior Consultant, P.E. 36 hrs $165.00 $5,940.00 Pavement Engineer, P.E. 20 hrs $137.50 $2,750.00 Sub -total for Engineering Analysis & Reporting $8,690.00 Total Estimated Cost 1 $34,543.00 I I I i 1 1 i Responsive c Resourceful o Reliable .-�— Pg: ��3 I I �I i i i I f Vol. PC,. -'3 M ~erg • O 0 ° m W O W O g Y 3 ' Y no m C 0 c s� .� W :11 O m o W- N �I i i i I f Vol. PC,. Oi o' 1 7 p A �_ I i m a w 7 1 Cy *m, Y ' J., Q 'ck M r c I 0 49 �10 TT m °105,00 1 1 - n.sa d n awns -- C i d t � n N y m of b ? c � 7 1 Cy *m, Y ' J., Q 'ck M r c I 0 49 �10 TT m °105,00 1 1 - n.sa d n awns -- C m � n N y m of b ? i Vol. pp ( . »IIR V • l ��Cy"ksLll '� •�'I. 1 14 .� • Iv���.N i.Y. • Y • u Al, �IQ ll \ �/4 try, i� � Y•lyi f • \� � ` \1l 1 � �� � i *:l it - .t'1�'kY /rr�L��i4L SST Y.. y O %a11 i Vol. orn rr� :Lie F a 0 v o G R !p� q3 Qg e I G m ° n S °w A O 910 � R.� y . S6 �6'�i G'23t� �r•'p�w C p fit. � �Rp N d O J�� o p C• x� A i S I� �E{ G C M cr o R O. O ' '° � ^"yam g � G ES�•�n ,r � � 'm N a lr S QG �Q}Q,. �� cw � ' i "• m q y ~ �, � p � � P. p C.�� P• �� Iii r+A� ;G O p� poi �1�_3i .F1 a k. ct• B' o y f, " I Vol. Pg. BRAZOSCOUNTY L COMMISSIONERS' COURT ACTION FORM DEPARTMENT Road and Bridee DEPT. NUMBER 56001000 DATE OF COURT MEETING: January 21, 2014 ITEM: 16.169 Acres, J.M. Barrera Survey, A -69, College Station (ETJ), Brazos County, Texas. Site is located in Precinct 1. SOURCE OF FUNDS: N/A EXCEPTIONS/REQUIREMENTS: NOTES: • Owner/Developer: Smiling Mallard Development, Ltd. • Engineer /Surveyor: McClure & Browne Engineering/Surveying, Inc. SUBMITTED BY: R. Alan Munger, P.E. County Engineer CC -2013 APPROVED BY: Llosserman Commissioner, Precinct I This Request is W/P D / llENIED [ [ by Commissioners' Court Duane Peters, County Judge Date Vol. / f Pg. Jun. 27 2005 3i23PM Brazos County Road a Bridge Application for Development Brazos County Subdivision and Devclopmeat Regulations Brazos County Eaginaering Department 2617 Rwy 21 West, Bryan, Texas 77t;03 (979) 8222127 Master Plan Property Descrip(14j. Road Location: Eve Legal Descrlptlon: LIsttj Subdivision Description Subdivision Namo: Total number of lots. Property Owner , Owner nama(s): _ SAL CWYeat maflins address: Final Plat `� Re ?Pint! airs No, 0946 P. 2 Office Use Only, v t= T Amettdhtg Plat_ Applicant or Authorized Agent, Engineer or Surveyor NamoandAddresa; -rR,4vf,f +.AA7e. d7k /l DaefST 5A, ,,,,t Phone number(e): Name and Address; phond nurnber(s): Application Is for Residential (yY Mobile Homo Perk () Commercial ( ) Omer ( ) (s any of the properly Iocated In a Floodpletin or Flood Hazard area? N o (yes/no) Aoknewlesdgmme The flood hared boundary maps end odsf flood dater aced by BrWi; Covoty in evaluadag flood hazards to pop4sad davelopmenn are mnaldarod faesonabk and Imumue ref regulatory patimes and are btW on the bell available scleftct o fled wfsinearing dall- On sere ocunora growler floods am and will occur and flood halibut map be fnrmed by man-made of n1a rd wets, [mum of Roodplain Permit N eowidartm with use Brazos County Flood Damage Prevention Ordinance dots not imply test oevalopmem oulaidc the ueaa ofspecial flood hared will be bee from floating a flood damage. Issuance of a permit shall nor eeae hablllry on the pan of Brarm County at my ofRoer or employee of Bums County in the event floedit>g or flood damage does occur. is pan or all of the property within an ET1 ofa City? Y,-3" (yeslno) Mll any construction occur in TxDOT right-cf-ways? Mu _ (yosfao) Application Check List: Copies of finished plat with corrections Cif any): IK 9 copies to Brazos County CI- One (1) copy to Brazos County Health Dept, W One (1) copy to Brazos County 911 B' Ono (1) copy to local Water District or Company Letters of approval (to bo sent by the approving institution directly to Brazos County Sngtnuring): El Letter from Brazos County Health Dept — For ondto sewage evaluation. o Leder from Brazos County 911 -- For rued names, C Letter from Water District or Company. — Stating water availabillty, etc., irproperty it within an ETJ of city: 17 Approval notification from appropriate city. Applicant attest that they havo elgnnd this application in the capacity designalrA, if any, and fltrlher anasts that they have read document and the statement contained herein end any aftaohed are true and fhatusl. All applicants are encouraged to review the County Reguladons prior to tiny plat submittal, it 1s understood that this application in ant flubbed or dated until all documents listed above ate filed at the Brazos County Engineering Office and all ap cable blanks are filled in the application above. i Applicant's Signature Date County Witness Date Vol. Jun. 27. 2005 3t23PM Brazos County Road.& Bridge No. 0946 P. 3 Engineer /Surveyor Check List for Plat Pre - Approval " U 1) Properly;oared within a C(ty Extra TerritorialJurisdiction (M), contact with that Ctt bAT4t(ired before plat app va(. [l/ 2) Drawn 0024"X 36" sheet to scale of 100' per inch or larger, If more then one sheet, at indpx sheet showing entire subdivision at a scale 6f500 fbetpar inch at larger. s G�- 3) Include the words; "MASTER DEVBLOPAOXW PLAN - NOT FOR RECORD" or "FINAL PLAT' or "RE-PLAT" or "AMENDING PLAT"' in letters K" higb, -e- 4) Vicinity map which Includes enough ofsttrrouading area to show general location of subject t ptopertyin relation to major roads and any city limits and county boundaries. No scale required but include north arrow. i� 5) Title Block with the following infct'mation; l5l- Nam and address of subdivider, recorded owner, planner, engineer and surveyor. B' proposed name of Subdh'iaion. (Srdrdivlaion name & street names will be approved through the Brains County 911.) (Roplats need to retain original subdivision name.) IY Data of preparation. (Include the date Ofany revisions on the plat.) 0 Bngineef'a MID its feat 1't' Total area Intended to be developed. Itr_ Re-plat or Amending plat, existing lot and block description or Abstract name and number. �3— 6) North Arrow. 6L- 7) Location of any current city or county limit lines, if applicable. X4 g) Subdivision boundary indicated by heavy lines. Boundary must include all of parent tract. &� 9) Descriptions by mates and bounds of the subdivision which shall close witbin accepted land survaying standards. (Shown on drawing; not separate description) d 10) Primary ooatrol points or descriptions and ties to such control points, to which, later, all dimensions, anglos, bearings, block numbers, and similar data shall be refened, The plat sbal l be located with respect to a comer of the survey or tract, or an original corner of the original survey Ofwh(ch it Is a parr. ly 11) Name of contiguous subdivisions and names of owners ofconttguous parcels of unsubdivlded land, and an Indication whether or not contiguous properties era platted, 12) Location of the 100 Year Floodplain and FloodWay, If applicable, according to the most recent available data. B 13) Note the FBMA FIRM Map panel number and tevislon date on plat. fir- 14) , Topographic Idormatlod, including contours at Iwo foot (2 It.) intervals, flowline 0levad(in amt ftow direction. 15) Proposed drainage concept shown on plea, showing now pathe to prllnety system. Vol. Pg._ / I BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPARTMENT: Road & Bridge MEETING DATE: January 21, 2014 SUBJECT: Utility Permit — BridgeTex Pipeline Company, LLC Consider and take action on the BridgeTex Pipeline Company utility permit construct road bore under Democrat Road. Project will lay twenty inch {20'� pipel for transportation of crude oil. Site is located in Precinct 2. SUBMI I "I'ED BY: • V. Salvato Right of Way Agent APPROVED BY, Precinct 2 This request is "PROVED / D issioners' Court Duane Peters, County Judge DATE: I btf I I Vol. %S� Pg.11`'1 TO: THE COUNTY ENGMER OF BRAZOS COUNTY, TEXAS Comes now BridgeTex Pipeline Company,LLC [company name], hereinafter referred to as "Company" a Delaware [stare] Corporation, with authority to transact business in Texas, acting ;by and through its duly authorized representative, and hereby petitions the County Engineer for the right to lay, construct, maintain, repair and/or operate equipment under, over, across and/or along certain County Roads as shown on drawings and diagrams attached hereto and said location described as follows: Pacilitw to Cross Rond Road Mine & Block Number Length of Crossing TYPE OP CONSTRUCTION CHECK ONE)i Bored lacked Driven Cased I I I Democrat Road 139' J Facilhv to Parallel County Road Within Right- Of -Wav CONSTRUCTION TYPE 20' Diameter 0.406" Wall Thickness ✓ High Pressure Underground ❑ Low Pressure L Pipeline (60 psi or greater Pipeline (60 psi Material Specification API- SLIx -60 operating pressure) pressure) Minirrttnn Yield Sim"gdt Maximum Operation Pressure 1440 PSIG The location and description of the proposed installation and appurtenances must be fully shown on the attached drawings. The Company shall commence actual construction/work in good faith within 60 days from the date of said permit and shall complete said construction /work within 'so working days. (COMPANY MUST FILL 1N), If such construction is not begun by the 60°i day, Company will be required to apply for a new perm it. Company declares that prior to filing this application, it has ascertained the location of all existing utilities, both aerial and underground, and the filing of this application is prima facie evidence that the proposed installation will not conflict with any existing utility. A copy of this permit shall be kept at the job site any time work is being performed. It is expressly stipulated that this Permit is a license for pennissive use only and that (lie placing of facilities upon public property pursuant to this pewit shall not operate to create or vest any property right in said holder, It is understood and agreed that the rights and privileges herein set out are granted only to the extent of the County''s right, title and interest in the land to be entered upon and used. by_the holder and the holder will at all times assume risklofand indemnify, defend and save harmless Brazos County from and against any and all loss, damages, cost or expense 'arising in any manner on account of the exercise or attempted exercise by said holder of the aforesaid rights and privileges.I Any deviation from these specifications must be approved by Brazos County Engineer's Office or its designated representative. Vol. Z4 � ;Pg. Approval of Comity Engineer's Office may take as long as two weeks afler complete application is received. Applicant agrees to comply with all rules of the County Commissioners and the County Engineer in construction', of said Installation attached hereto as BRAZOS COUNTY DESIGN STANDARDS AND SAFETY PRECAUTION REQUIREMENTS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY and incorporated herein for reference. In the event Company fails to obtain a permit prior to file installation or aloes not install utilities in compliance with installation requirements set forth herein (I.e. depth, location, etc), Company assaa es all financial responsibility jor dmnages and/or destruction of lines, cables, etc, based upon itsfallure to comply with Brazos Comity requirements. i Applicant agrees that if Brazos County demonstrates a violation of the ternns of this policy, Applicant stipulates that requisites for injunctive relief exist and that Brazos County is entitled to relief enjoining any conduct by applicant which is contrary to the policies. This perneh is a revocable permit. Brazos Couuly reserves the right to revoke Ihls perinil at any time, in I he sole discretion of Brazos County, jar interests of public health, safety or welfare, or for failure to repair any dmaages upon demand, or for any other reason deeinedsufficient by Brazos County. Iu flee event Company fails to comply with any or all of the requirements as set forth herein, the Conno, may take such action as it deenns• appropriate to compel compliance, The County Engineer farther retnhrs the right to revoke this Permit by verbal nolification to the ApplicanilCompmry. i Failure to obtain this perish and/or notify the County Engineer's Office within 24 hours of beginning conslrrrclion shall constitidegrounds for job shutdown. I By signing below, I certify that i am authorized to represent the Company listed below, and that the Company agrees to the conditions /provisions included in this permit. BridgeTex Pipeline Company, LLC Company Name Vamell E. Roberts By/1o Signature Permit Agent Title 2027 61 st Street. Suite 100A Address Temple Texas 76504 City Slate Zip (303) 324 -6899 Phone Number vroberts @ufsrw.com _ Email; PIPELINE UTILITY APPROVAL Brazos County offers no objection to the proposed location of the tility in the County right of way as sh6wn by accompanying drawings and notice dated Ot — f �% :de f y except as noted below: (Month/DayNear) EXCEPTIONS: Dr County Gnu Vol. /� 9•5� Ipg._/7(/ I PROPOSED PIPELINE CROSSING DEMOCRAT ROAD , PROS! 7045 -BA -062 / CAftLBIIT6 FEATHER CREST FARMS, INC. ACT INTERSECTION '� \ LAT: 30'47'31.21' / LONG: - 98'15'20.93' / g0 HDD ENTRY �� o pp PDPO® LONG: - OW15*30. 82" / 9 l di a0 cRD6>$rc VICINITY IMP— NOT.TO SCALE T HDD EXI 30'4730.62 A ' LONG: - 96'15'15.911' ow C9 LECEN 7045 -BA -062 R— PROPOSED PIPELINE LINE ROW ",5 �'' FEATHER REST EDGE OF ROAD �}7 Gel FARMS, — Ft (ROAD i ®9i'OAAP�'AA R0AR TRACT x FENC E —� F— EXISTING PIPELINE — of Drt SCALE: HOR. 1 " =30' I—� )-- _________ OEOFSLOPE T PROFILE SCALE: HOR. 1 " =30' $W$ d 2 SCALE: VER. 1 " =30' $ ,� 0 aw q 8 O + pp x�S n q + pm n mo 0 0 0 0 0 i�',I{ 0 340 340 330 330 320 320 PROPOSED HORIZONTAL N°•) 310 DIRECTIONAL DRILL 310 r 300 300 NOTE: PIPE DATA 1. HORIZONTAL DATUM -TEXAS COORDINATE SYSTEM OF UTM WITH NAD83 DATUM, ZONE CONTENT: CRUDE OIL 14, US FOOT, CENTRAL MERIDIAN 99' W. CARRIER PPE: 166' OF 20' D.C. X 0.406' WALL THICXNESS 2. ORTHOMETRIC HEIGHTS BASED ON HAVO 88 AS DERIVED FROM OPS OBSERVATIONS. API- SL -X -60 COATING: 12 -16 MILS FBE k 32 MILS ARO MOP: 1440 PSIG 3. EDGE OF BORE PIT WILL BE AT A TEN FOOT (10') MINIMUM CLEARANCE FROM THE SPECIFIED MIN. YIELD STRENGTH: 60,000 PSG EDGE OF THE ROAD RIGHT OF WAY AND A TWO FOOT (2) MINIMUM CLEARANCE FROM MAXTEST PRESSURE: 2,064 PSIG ANY EXISTING UTILITIES WITHIN THE ROAD RIGHT OF WAY. MIN. TEST PRESSURE: 1,837 P&G PIPELINE WILL BE CATHODICALLY PROTECTED 4. EXISTING UTILITIES ARE SHOWN IN APPROXIMATE LOCATION GENERATED FROM PREVIOUS METHOD OF INSTALLATION: HORIZONTAL DIRECTIONAL GRILL IMP' AND SURVEY, CONTRACTOR SHALL VERIFY LOCATION AND ELEVATION W PRIOR ALL UTILITIES IN THE AREA WORK PRIOR CONSTRUCTION AND CALL NOTES: INSTALLATK7N TEXAS ONE L ONE CALL SYSTEM AT 2 AND ALL TRITER I/1RliY COMPANIES AT LEASE 2 WORKING GAYS ({B HOURS) PRIOR TO CONSTRUCTION. 1. LINE WILL BE INSTALLED BY HORIZONTAL DIRECTIONAL DRILL PER AT LE (45 HOURS) PRIG OF 'SPECIAL PROVISIONS, TRDOT UTILITY PERMITS. RATED 5. THE CROSSING IS DESIGNED AND -S CONSTRUCTED R -TIRE 49, DATED J /JO /BD'.. 3/30/ CODE PRESCRIBED FEDERAL REGULATIONS AS PRESCRIBED BY THE DEPARfMEflf OF DEPARTMENT O PO TRANSPORTATION. PARKWAY TWO, SHIT! 100 AMT H. TO05 1R135 AR • 4Bq H. TEXAS 8735 r (512)'447 -0675 �o FAX: (512) 326 -3029 EMAIL: SAMOSAMINC.BR BRIOGETIX PIPELINE L.L.C. 20' DEMOCRAT CROSSING DEMOCRAT ROAD I BRAZOS COUNTY, TEXA$ I I 1 OW'G NO.: 7045 -PO -297 MTNJL• \WI,'FSLMf \32361 BWMRX \SEOMW 3\M \DNG \KRMff WEMH S\T 5_EX- WS.DWG ii Vol. Pg. �%s Project i BRIDGETEX NORTH PIPELINE PROJECT • 1 Location Date TEXAS 1/2812013 API 1102 - Liquid Pipeline Crossing Highway PIPE AND OPERATIONAL DATA Operating Pressure [psi] 1440.00 Operating Temperature ['F] 60.0 Pipe Outside Diameter [in] 20.00 Pipe Wall Thickness [n] 0.406 Pipe Grade: X60 E'- Modulus of Soil Reaction [ksi] Specified Minimum Yield Stress 60,000 Design Factor 072 Well Joint Factor 1.00 Pipe Class: Resiidstance Welded and FEleschtricc Young's Modututs for Sfelel t si] 30,000 Poisson's Ratio for Steel 0.30 Coefficient of Thermal Expansion [per'F] 0.0000065 12.00 00 RESULTS: SITE AND INSTALLATION DATA: 35,468 Allowable Hoop Stress [psi] Soil Type: Soft to medium clays and silts with 2,862 low /medium plasticifies 0.81 Excavation Factor for Earth Load Circumferential Stress E'- Modulus of Soil Reaction [ksi] 0.5 3,199 Er - Resilient Modulus [ksi] I 5.0 Average Unit Weight of Soil Pli ft'j 120 Pipe Depth [ft] 5 Cyclic Circumferential Stress [psi] Bored Diameter [in] 22 InstallationTemperature ['F] 601.00 Design Wheel Load from Single Axle [kips] 12.00 I Design Wheel Load from Tandem Axles [kips] 10.00 Notes: PAVED ROAD - BORED CROSSING Pavement Type: Flexible Impact Factor Method: ASCE - Highway Hoop (Barlow) Stress [psi] 35,468 Allowable Hoop Stress [psi] 43,200 Stiffnes Factor for Earth Load Circumferential Stress 2,862 Burial Factor for Earth Load Circumferential Stress 0.81 Excavation Factor for Earth Load Circumferential Stress 1.00 Circumferential Stress from Earth Load [psi] 3,199 Impact Factor 1.50 Highway Stiffness Factor for Cyclic Circumferential 19.00 Highway Geometry Factor for Cyclic Circumferential 1.00 Cyclic Circumferential Stress [psi] 1,978 Highway Stiffness Factor for Cyclic Longitudinal Stress 14.20 Highway Geometry Factor for Cyclic Longitudinal Stress 0.99 Cyclic Lonigtudinal Stress [psi] 1,463 Notes: PAVED ROAD - BORED CROSSING Maximum Circumferential Stress [psi] Maximum Longitudinal Stress [psi] Maximum Radial Stress [psi] Total Effective Stress [psi] Allowable Effective Stress [psi] 39,925 12,847 -1,440 36,390 43,200 Stress [psi] Calculate Allowabl PASS/FAIL Hoop 43,200 PASS Effective t35,468 43,2 A S Girth Welds 8,640 PASS Long. aids 1 PASS Reference: API RP 1102 "Steel Pipelines Crossing Railroads and Highways" Prepared By Adeeze Iloeie I Approved e�(s A_ _1 % /,.9 I Revision: 13.0.1 Vol. /Z�, Pg./ 9� MAG r LLA N' �t>, MIDSTREAM PARTNERS. L.P. DESIGN AND INSTALLATION MATERIAL ASSURANCE 1, Craig Bailey ' declare to the best of my knowledge, the p 20" BridgeTex Pipeline has been designed per the latest edition of API RP 1102, 'Steel P Crossing Railroads and Highways' and will be constructed with Part 195 in Title 49, Code of Regulations as prescribed by the Department of Transportation. BridgeTex Pipeline Company, LLC By.Me{elhe Pydircrbnpny, LP., itsponstruclion Manager By: Magelon Pipeling GP, LV. its general partner bignatum Manager — Engineering and Construction_ Title _918- 574 -7025 Phone State of Oklahoma County of Tulsa Sworn to and subscribed before me on the day of _A0aaw-A, 2013 SHE RRIE L. GUTHRIE by ut g ( Notary Public �1 state Of Oklahoma Notary Public Commissio 0305' SHEf1RIE L GUl'HRIE Vol. / Z i Pg. % l 7 1FJMAEGELLRAN° Letter of Authorization February 8, 2013 Re: Appointment of Representative Bridge Tex Pipeline, LLC appoints the following firm /persons to represent it in negotiations regarding permitting for State Highways, County Roads, Rail Roads and State controlled water crossings within the following Texas Counties: Scurry, Fisher, Nolan, Taylor, Callahan, Brown, Comanche, Hamilton, Coryell, McLennan, Bell, Falls, Milam, Robertson and Brazos. Firm: Universal Field Services, Inc. Authorized persons: David Zimmerman, Bill Hillery and Vamell E. Roberts. Should you have any questions in this regard, please contact me at 918- 574 -7393. Respectfully, j Robert W Miller SR Real Estate Representative BridgeTex Pipeline Company, LLC One Williams Center, MD: 27 -8 Tulsa, OK 74172 I Pg. �%� t1TNIV£RSAL n�►o smma[�. �o- December 14, 2013 Mr. R. Alan Munger, P.E. County Engineer 2617 W. Hwy 21 Bryan, Texas 77803 Re: BridgeTex Pipeline Company, LLC - Proposed 20" Crude Oil Pipeline Colorado City, Texas to Houston, Texas Dear Sir; BridgeTex Pipeline Company, LLC (BridgeTex) is proposing to construct a 20" (twenty inch) diameter pipeline for the transportation of Crude Oil, a portion of which passes through Brazos County. Construction of the proposed pipeline is scheduled to begin during the fourth quarter of 2013 and is expected to be placed in- service during the second quarter of 2014. This letter of request limits the number of pipelines to one pipeline only, and limits the product carried to Crude Oil. BridgeTex Pipelin Company, LLC, a wholly owned subsidiary of Oxy Midstream Strategic Development, LLC and Magella Midstream Partners, L.P. will construct and own the pipeline. The purpose of this letter is to request a Permit to construct said pipeline across Democrat Road as shown on the attached Map. Also attached is the road crossing Plan /Profile Sheet at the required bury depth of ten feet (10') below ditch Floe line. A completed application and Permit fee is attached and ma a part of this letter. All components of the project have been designed and will be operated in full compliance with the Department of Transportation Title 49, Code of Federal Regulations, Part 195 Texas Department of Highways. The pipeline will be constructed at the 48" design depth through privately owned land in the County (design depth is 48 "). Pipeline road crossings will be non-cased. The proposed pipeline will be monitored and controlled remotely from the Magellan Operations Control Center located in Tulsa, Oklahoma. The control center meets the Pipeline and Hazardous Materials Safety Administration ( PHMSA) definition of a control room and the operators meet the PHMSA definition of controllers and a are subject to PHMSA management regulation (CFR 195 446). The control center is manned 24 hour day, 7 days a week and 365 days a year. The pipe materiallgrade is API -5L- X60 -PSL2 ERW with the following specifications: 20.000" O. D.. 0.41 W.T., 1440 PSI Operating Pressure with a 0.72 Design Factor and 60,000 Specified Minimum Yi Stress. Valves are ASME CL 600; API 6D. During construction, primarily between 6 a.m. and 8 p.1 only typical construction noise will be generated and there is no construction methodology planned tl will produce vibrations. Methods of construction for the pipeline will be conventional open trench (0 direct bore (1313) or horizontal directional drill (HDD). Bore Pits will be located behind the edge of RC and care will be taken not to jeopardize the slope or integrity of the road shoulder. All safety regulatic of the Texas Department of Transportation will be observed and traffic control measures will follow I Texas Manual of Uniform Traffic Control (Example attached). Construction activities must meet the general requirements set forth in the U.S. Army Corps of Engineer (USACE) Nationwide Permit 12, specifically regarding Soil Erosion and Sediment Controls and U.S. Environmental Protection Agency (EPA) recommendations regarding field activities. Operators are required to implement and maintain Best Management Practices (BMPs) to minimize discharges of pollutants, including sediment in storm water both during and after construction activities to help ensure protection of surface water quality. A BMP Plan which describes general practices and procedures designed to minimize and control pollutants in storm water discharges associated with the proposed construction activities can be provided prior to construction. The Permit requested herein is a Brazos County jurisdictional crossing and therefore, it is respectfully requested that the Commissioners Court accept these materials and issue a Permit to BridgeTex Pipelin Company, LLC, allowing for construction of the subject crossing within Brazos County. If you have any questions or need additional information, please contact me by phone at 303- 324 -6899 r by email at vrobertstSufsrw.com. Respectfully, BRIDGETEX Pipeline Company, LLC By: Universal Field Services, Inc. 2027 S. 61" Street, Suite 100A Temple, Texas 76504 44ftiA ~" Varnell E. Roberts Permitting Agent Enclosures Vol. %/-J-� p9•�-40 -"I BRAZOS COUNTY ROADWAY SAFETY AND ROAD PRESERVATION STANDARDS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY A. General Requirements 1. Adequate drainage shall be maintained in ditches at all times. 2. Penn ittee will use best management practices ( "BMP ") (EPA and TCEQ both provide lists of examples orBMPs) to minimize erosion and sedimentation resulting from the proposed installation. J 3. The permittee shall take precautions to avoid damage to property. All County Right of Way and property "shall be restored to its original condition, as far as practical, in the opinion of the Comity Engineer or appointed representative. 4. The construction and maintenance of such utility shall not interfere with the property or rights of a prior 5. Permittee shall not interfere with other utilities located in the right of way. In the event damages occur, irmittee will be liable to the County or other utilities running through the right of way, 6. County Engineer shall determine whether or not permittee's plans shall inconvenience the public. Ilf it is determined that inconvenience to the public exists, then the County Engineer will decide whether such project will be allowed or if en alternative exists sons not to inconvenience the public. B. Safeo, Regrrirements 1. Proper traffic control measures must be put in place prior to beginning work and remain in place dulling the duration of the job. All traffic control measures must follow the Texas Manual of Uniform Traffic iControl Devices (TMUTCD). See Traffic Control Requirements below. 2. During construction, all safety regulations of the Texas Department of Transportation shall be observed. 3. Pennittee must take such precautions and measures, including placing and displaying safety devices, aslmay be necessary, in order to safely conduct the public through the project area. Company shall provide flagmen ,signs, signals or devices necessary to provide complete safety to the public. 4. Adequate provisions must be made to cause minimum inconveniences to traffic and adjacent property 5. No cable, conduit and/or pole line shall be laid, constructed, maintained and /or repaired so as to constitute a danger or hazard of any kind to persons or vehicles using such road. Any poles placed in the Right of Nay for future installation shall be placed at the back of the Right of Way, Exceptions may be approved by thel County Engineer. C Traffic Control Plan I. A traffic control plan, pursuant to the "I'MUTCD or Engineered Traffic Control Plan must he provided for the following: a. Any construction (i.e. pi( excavation, hole) left open over night, requires specific nighttime traffic control measures pursuant to the TMUTCD; b. if coast action is within ten (10) feel of the roadway; or c. Any work performed in the road right-of-way; 2. Plan must be attached to the permit and kept at the job site any time work is being performed, 3. Plan must set forth the time of completion for the job. Vol. /I-r D. Design Standards 1. All overhead installations shall conform to clearance standards of the Texas Department of Transportation and the pole be placed in the designated area for power specified as set forth in the Texas Utilities Code, Seciion 181.015. 2. All pole installation (including lighting) shall be placed at the backside of the Right of Way to ensure I fety to the public. Any pole placed in violation of this requirement will be required to be moved to the ap i priate location at the company's expense. Exceptions may be approved by the County Engineer, 3. All underground installations shall (these are minimum depths — utility may place deeper): a. be placed at a minimum depth of forty -eight (48) inches below the top of the pavement; b. be at least thirty -six (36) inches below ditch flow line when installation is within the area measured from top of bank to top of bank; c. be at least forty -eight (48) inches below ditch flow line if low pressure gas or petroleum lines. For high pressure gas and petroleum lines, see High Pressure Pipelines requirements listed below; d. not be closer than ten (10) feet from the edge of pavement. Exceptions may apply in rights of way of less than 60'. 4. Water Lines: All water lines must be a minimum 36- inches below the ditch flow line and cased. Waterlines shall be cased if crossing under the roadway. 5. Utilities in all new developments that have 60 feet or greater of right of way shall be installed within locations based upon the type of utility. The locations shall be as follows: (measured from back of right Power — 0 -2 feet, nominally P Phone — 2.4 feet, nominally 3' Gas — 4 -6 feet, nominally 5' Cable — 6 -8 feet, nominally 7' 6. Utilities with less than 60 feet right -of -way in all new developments shall install the utility in a similar manner as referenced in No. 3 above, however, the County Engineer or its designated representative will provide final approval of each utility location. 7. The length of any trench to be opened in advance of the pipe, conduit or ducts may not be longer than 400' if left open over night or unattended. S. Crossings under a county road shall: a, be bored or jacked. ABSOLUTELY NO OPEN CUT'S WITHIN COUNTY ROAD PAVEMENT; b. be pressure grouted for the full length of the crossing fjthe annular space between pipe and casing and soil exceeds one (1) inch. Brazos County must be given 24 hours notice of pressure grouting operations and have the opportunity to have an inspector on site to observe pressure grouting operations; c. TxDOT Standard Specification Item 476 shall be followed for all boring, jacking, funneling andjoints. 9. Dore Pits a, no pits shall remain open longer than 2 days; b. all pits shall have proper traffic control measures in place. See Traffic Control Plan listed above. C. pits shall NOT be located within ten (10) feet from the edge of pavement without prior approval' from the County Engineer or his representative; d, when pits are to remain open for more than 8 hours, due diligence will be used in protecting the spoil pile to prevent drainage problems; e, based upon soil conditions, the County Engineer or his representative may require shoring to protect pavement integrity; f, based upon soil conditions, the County Engineer or his representative may require pits be placed further from the edge of road. I Vol. IB' I pg.,�0,2_ 10. Any installation within ten (10) feet of edge of pavement shall meet the following: a. location to ust be approved by the County Engineer or his representative b. backfilled with cement stabilized material. c. based upon soil conditions, the County Engineer m• his representative may require shoring to pavement integrity. d. All excess water and mud shall be removed from the trench prior to backfilling. Any backfil during a rainy period or at other times where excess water cannot be prevented from entering th will be considered TEMPORARY and shall be replaced with PERMANENT cement stabilized as soon as weather permits; e. All disturbed base and pavement materials shall be removed and restored to the satisfaction of the Engineer or his representatives. f. No side or lateral tamping to fill voids under the base and pavement materials is allowed. 11. Company must be careful to not jeopardize the slope or integrity of the shoulder of the road. In the event Company damages the slope, shoulder or any other portion of the right -of -way, Company will be responsible for repairing the damage and replacing the right -of -way to the condition it was prior to cant construction. protect placed trench 12. Operation ofconstruction and /or maintenance equipment on the traveled surface of any improved County road will not be permitted, except in an instance whereby the laying, construction, maintenance and/or repair bf cables, conduits and /or pole lines cannot be accomplished by any other method and in this event all such equipment shall be of the rubber tire variety. Appropriate traffic control shall be provided meeting TM I CD requirements. 13. [n the event said construction and /or maintenance and /or repair requires Company to remove, cut or any section of the road (asphalt, cement, road base, etc), Company will be required to provide a perf bond or letter of credit securing necessary repairs. Said bond amount will be determined by the Cow Engineer. 14. The applicant shall submit a letter of "No Objection' from the Anny Corps of Engineers for all wetlands and environmentally sensitive lands. E. Emergency work 1. In the event Company is required to perform emergency services, that requires excavation in a County Right of Way, and unable to notify the County Engineer prior to conducting emergency repairs, Company shall notify County Engineer within 24 hours of beginning construction/repairs. This will allow the County Engineer] s Office an opportunity to inspect the site to ensure the integrity of the County Right of Way and traffic safety controls used. R Repairs to existing jacililies 1. Maintenance and/or repair to existing cables, conduits, and /or pole lines which require disturbance of tht shall not be performed until plans describing such maintenance and/or repair have been approved by the Engineer or its designated representative and a permit has been obtained. G. Relocation ofsaililles., 1. When and if the County Engineer detennines drat it is necessary for the construction, repair, improvement, alteration or relocation of all or any portion of said road, any at- all poles, wires, piles, cables a• other facilities and appurtenances authorized hereunder, shall be removed from said road, or reset or relocated thereon, as required by the County Engineer within a reasonable time as determined by the County Engineer and Utility Company, and at the expense of the Utility Company. I Vol. K Nigh Pressure Pipelines 1. All utility Permits for high pressure pipelines (generally 60 PSI or greater), whether pertaining to co'. access or non - controlled access installations, should contain the following additional information in description of the permit. - diameter -wall thickness - material specification - minimum yield strength - maximum operation pressure of the pipeline 2. With the exception of the maximum operation pressure of the pipeline, this information is to be sit both the carrier pipe and the casing. 3. Assurance must also be given that the installation material and design meet the minimum Federal Standards for Liquid and Gas Pipe Lines. Assurance must be provided on company letterhead and authorized representative of the company. 4. Petroleum Pipelines: Depth Tyne of Pipeline (below deepest ditch tirade) Special Requirements for by an Encased Pipe Less than 10' Must be covered with concrete pad at least 36 "deep Encased Pipe Greater than 10' No concrete pad required Non -Cased Pipe Less than 10' Must be covered with concrete pad at least 48" deep Non -Cased Pipe Greater than 10' No concrete pad required The Concrete pad shall be minimum of 3" thick and width shall be pipe diameter plus 18" 5. Under no circumstances will a pipeline be installed parallel to a County Road within the R Way. Transmission lines have been determined to be petroleum pipelines (which includes lines) and shall not be parallel to a County Road. 6. Natural Gas Distribution is a line that serves the final customer. gas pg.�� fyP p eF .l I• V - «::.. sad e:g� s.exs_Rx�x rt1..Vt =g l P a t�EI . }A °B RSS9�� �i� rolnas p ..I 11♦Y a Y.. 3p -y� QEyE _d4 ..I I 11 ��.♦�uu�� �F11. T.� i.. � /W' -�♦ Rx::SSSSgR sI _ V N a gps a I lag ism! a z a a gg y, o gg yyy . a gia s o #; Q4 Pit jig &8g'aPb a�b bP;6 e- g g C L99 Y'4Ej a�5�s 6E y &�d� yt� P In ---------------- — _— _�— �p —q�� •— • —.ull FOn 10 -AVIV — ..�. .WVJ {ie C /Njn.l6 . CMD CMM • J..I�.VC Yr11w.L -Psa i.i�MVi wmY.. p eF .l I• V - «::.. sad e:g� rt1..Vt ro1�6 a �i� rolnas p ..I 11♦Y a Y.. 3p -y� QEyE _d4 ..I I 11 ��.♦�uu�� �F11. T.� i.. � /W' i_! m N V Z o_ y� Co tl U } F w 2 >fi W � N J O O S � � N Z N o t a U � u Y vai 5 u ac 3 3 0 J o v = o N � O � — Qo N W C 2 D a V W C U Q Cm N O Y CL O I Tract 1-�-' \7111 \TF' =CS �� ^�C� _�2F1S _ �` L'IA71�{" Q _ ACCO lin Catle�� V�/Y BRIDGETEX PIPELINE COMPANY, LLC ONE OX 22186 CENTER NQ. O ^ ©/ OTULSA, OK 74121-2166 800 9 3 �L/k- -- 5�- 2 O 0 I i 20 l pAY TO THE OF ret Z05 n.. 'M bor DO�,L.AR -vf-- �i y c.3./ I DOLLARS FOR �LISJ.L ?5- .--- �T.S.� - O ` �f3_ 05-/ ` / OW Social Security or fax 10 Number Mailing AdddrrJess City rate, Zip Code 5 BPC- -torn JPMorgan Ch au Bank, N.A%`• _ e .• o zv` a -- AUTHORIZED SIO pit,CLz�I�� c S-v-r- *,-% CF m,e 7F, ty r'wf y) Fpmmr-z5 /La✓�L1 bc,K1= F.*.5 t wem.) F6?!ZzLL GitE1L I ery 05FFlKSTENY Ln�t - pluy S « Rvyrn bj�^O�X&T Vol. pg. .2- 0 BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPARTMENT: Road & Bridge MEETING DATE: January 21, 2014 SUBJECT: Utility Permit — BridgeTex Pipeline Company, LLC Consider and take action on the BridgeTex Pipeline Company utility permit construct road bore under Bickham Cemetery Road. Project will lay twenty inch (2 pipeline for transportation of crude oil. Site is located in Precinct 2. SUBMITTED BY: J V. Salvato Right of Way Agent APPROVED BY: Commissioner Precinct 2 This request is L7 AP OVED /DENIED ❑ by Commissioners' Court Duane Peters, County Judge DATE: i Lai I Vol. / %S .�g,_o2 6 %_ T0: THE COUNTY ENGINEER OF BRAZOS COUNTY, TEXAS Comes now BridgeTex Pipeline Company,LLC [company namej, hereinafter referred to as "Company" a Delaware [stale] Corporation, with authority to transact business in Texas, acting by and through its duly authorized representative, and hereby petitions the County Engineer for the right to lay, construct, maintain, repair and/or operate equipment under, over, across and/or along certain County Roads as shown on di wings and diagrams attached hereto and said location described as follows: Facility lu Cross Road Road Narne R Block Number Length of Crossing TYPE OF CONSTRUCTION CHECK ONE Bored I Jacked Driven Cased I Bickham Cemetery Road 50' ✓ I Facility to Paralld County Road Within Right-Of-Wey CONSTRUCTION TYPE 20' Diameter 0.406" Well Thickness ✓ High Pressure Underground ❑ Low Pressure L Pipeline (60 psi or greater Pipeline (60 psi Material Specification API -5L -X-60 operating pressure) pressure) Miaimamn Yield Strength 60,0 I Maximum Operation Pressure 1440 PSIG The location and description of the proposed installation and appurtenances must be fully shown on the attachedldetailed drawings. The Company shall commence actual construction/work in good faith within 60 days from the date of said permit and shall complete said construction /work within 160 working days. (COMPANY MUST FILL VD. If Stich construction is not begun by the 60'k day, Company will be required to apply for a new permit. Company declares that prior to filing this application, it has ascertained the location of all existing utilities, both aerial and underground, and the filing of this application is prima facie evidence that the proposed installation will not conflict with any existing utility. A copy of this permit shall be kept at the job site any time work is being performed. It is expressly stipulated that this Permit is a license for pemnissive use only and that tine placing of facilities upon public property pursuant to this permit shall not operate to create or vest any property right in said holder. It is understood and agreed that the rights and privileges herein set out are granted only to the extent of the County's right, title and interest in the land to be entered upon and used by the holder and the holder will at all times assume risk of and indemnify, defend and save harmless Brazos County from and against any and all loss, damages, cost or expense arising in any manner on account of the exercise or attempted exercise by said holder of the aforesaid rights and privileges. Any deviation fi•om these specifications must be approved by Brazos County Engineers Office or its designated representative. Approval orCounty Engineer's Office may take as long as two Weeks after complete application is received. Applicant agrees to comply with all rules of the County Commissioners and the County Engineer in construction installation attached hereto as BRAZOS COUNTY DESIGN STANDARDS AND SAFETY PRECAI REQUIREMENTS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY and incor� herein for reference. said In the event Company fails to obtain a pencil prior to the installation or does not install rdllilies in compliance uvilh installation requirements set forth herehr (i.e. depth, location, etc), Company assumes all fimrnclal responsibility for damages and/or destruction of lines, cables, etc. based upon Its failure to comply with Brazos County requirerneeins. Applicant agrees that if Brazos County demonstrates a violation of the lerms of this policy, Applica t sitpulales that requisites for injunctive relief erlst and that Brazos County is entitled to relief enjoining tiny conduct by aiplieanu which is contrary to the policies. This pernnh is a revocable permit. Brazos County reserves the right to revoke this permit tit any lime, in Nie sole discretion of Brazos Corrnly, for interests ojpnblic health, safeh' or welfare, or for failure to repair any donnagi s nporn demand, or for any other reason deemed sufficient by Brazos County. In file event Connpany fedis to comply with any or all of the requirements as set forth herein, the County may lake suc /r action as it deems appropriate to compel compliance. The County Engineer further retains the right to revoke this Permit by verbal notifncatlon to fire Appllermt/Contpany. Failure to obtain this permit and/or notify the County Engineer's Office within 24 hours of beginning construction shall constitute grounds for job .shutdown. By signing below, I certify that i am authorized to represent the Company listed below, and that the Company al Tees to the conditions /provisions included in this permit. BridgeTex Pipeline Company, LLC Company Name VameJ15. Roberts _ By: Signature Permit Agent Title 2027 61st Street, Suite 100A Address Temple Texas 76504 City State Zip (303) 324 -6899 Phone Number vroberts @ufsrw.com Entail: Vol. pg.2 a% PIPELINE UTILITY APPROVAL Brazos County offers no objection to the proposed location of the utility in the County right of way as shi wn by accompanying drawings and notice dated O / — r/ — il0 % y except as noted below: (Month/DayNear) EXCEPTIONS: _ , Br County Engineer Vol. %� IPa. Ale) PROPOSED PIPELINE CROSSING BICKHAM CEMETERY ROAD JERRY L. LEONARD, JR, TTa/ �T PROPOSED �20' PIPELINE FLOW AUCO W /� �(aq' "191w16 RI5aY94ll/I1NY ma tV'uY 'LAN Lr" C. uno "_xn• HOR. 1 " =30' VER. 1 " =10' 405 — NATURAL GRADE 400 395 PROPOSED PIPE 20" OD 390 , jQ' N O ~4O '1~ '3' •� 1� VICINITY MAP-NOT TO STILE - _ I k / INTERSECTION CHARLES CLAYTON DONNELLY �`� RAT:= 03ff50'05.69" TRACT LONG: =- 096'22'42.32' LEGEND PROPOSED PIPEL NE X B. ROW E UN EDGE OF ROAD Q OF ROAD EXISTING PIPELINE Tm BURIED PHONE CABLE P- OVERHEAD POWER UNE -- - - - - - - - TOE OF SLOPE WZ �O 0I0 NOTE I. HMZOKTAL DATUM -TEXAS COORMATE SYSTEM OF UTM WITH NAD83 DATUM, ZONE 14, US FOOT, CENTRAL MERIDIAN 99' W. 2. ORTHOMETRIC HEKRRS BASED ON NAVD 88 AS DERIVED FROM CPS OBSERVATIONS. 3. EDGE OF BORE PR WILL BE AT A TEN FOOT (10) MINIMUM CLEARANCE FROM THE EDGE OF THE ROAD RIGHT OF WAY AND A TWO FOOT (2) MINIMUM CLEARANCE FROM ANY EXISTING UTILITIES WITHIN THE ROAD RIGHT OF WAY. 4. EXISTING UTILITIES ARE SHOWN IN APPROXIMATE LOCATION GENERATED FROM PREVIOUS MAPS AND SURVEY, CONTRACTOR SHALL VERIFY EXACT LOCATION AND ELEVATION OF ALL EXISTING UTILITIES IN THE AREA OF WORK PRIOR TO CONSTRUCTION AND CALL TEXAS ONE CALL SYSTEM AT 1 -800- 245 -4545 AND ALL OTHER UTILITY COMPANIES AT LEAST 2 WORKING DAYS (48 HOURS) PRIOR TO CONSTRUCTION. 5. THE CROSSING IS DESIGNED AND WILL BE CONSTRUCTED WITH PART 195 IN TITLE 49, CODE OF FEDERAL REGULATIONS AS PRESCRIBED BY THE DEPARTMENT OF TRANSPORTATION.. - ... .. - .. .. _ .. NGRADE Fi 405 400 395 __ __ ._..___ ____ - _.__ - _____.._r. - -1 390 PIPE RATA CONTENT: CRUDE OIL CARRIER PIPE: 80' OF 20" O.D. X 0.406" WALL I API- 5L -X -80 COATING: 12 -16 MIS FOE & 32 MILS ARO MOP: 1440 PSG SPECIFIED MIN. YIELD STRENGTH: 60,000 PSIG MAXTEST PRESSURE: 2,064 PSG MIN. TEST PRESSURE: 1,857 PSIG PIPELINE WILL BE CATHODICALLY PROTECTED METHOD OF INSTALLATION: CONVENTIONAL BORE INSTALLATION NOTES, 1. UNE WILL BE INSTALLED BY CONVENTIONAL BORE PE Utt R REQUIREMENTS OF *SPECIAL PROVISIONS, T.ODT iPERMITS, DATED 3/30/99' 4801 SOUTHWEST PARKWAY BRIDGETEX PIPELINE, UST'W. TEXAS ]8]36 SAM P TWO, SUITE loo R 20' PIPELINE CRO: 4 (512) 44] -05]5 (512) SICKHAM COUNTY. RIAEIW9MEML NPWeMW91Y FAA: (312) 3!6.3020 BRAZOS COUNTY, T RNAa: SAM�SAHINC.uz Vol.____! pg. WZ, / / Prole* BRIDGETEX NORTH PIPELINE PROJECT -1 Lanfian Oate TEXAS 1/28/2013 API 1102 - Liquid Pipeline Crossing Highway PIPE AND OPERATIONAL DATA: Operating Pressure [psi] 1440.00 Operating Temperature rF] 60.0 Pipe Outside Diameter [in] 20.00 Pipe Wall Thickness [in] 0.406 Pipe Grade: X60 Circumferential Stress from Earth Load [psi] Specified Minimum Yield Stress 60,000 Design Factor 0.72 Weld Joint Factor 1,00 Pipe Class: Electric Resistance Welded and Young's Modul��uls�r 5felefcsl] 30,000 Poisson's Ratio for Steel 0.30 Coefficient of Thermal Expansion [per °F] 0.0000065 Cyclic Lonigtudlnal Stress [psi] 00 RESULTS: NOVA SITE AND INSTALLATION DATA: Sail Type: Soft to medium clays and silts with low /medium plasticities E'- Modulus of Soil Reaction [ksi] 0.5 Er - Resilient Modulus [ksq 5.0 Average Unit Weight of Soil [Ib/fM 120 Pipe Depth [ft] 5 Bored Diameter [in] 22 InstallationTemperature rF] 60.00 Design Wheel Load from Single Axle [kips] 12.00 Design Wheel Load from Tandem Axles I [kips] I 0.00 Pavement Type: Flexible Impact Factor Method: ASCE - Highway Hoop (Barlow) Stress [psi] 35,468 Allowable Hoop Stress [psi] 43,200 Stiffnes Factor for Earth Load Circumferential Stress 2,862 Burial Factor for Earth Load Circumferential Stress 0.81 Excavation Factor for Earth Load Circumferential Stress 1.00 Circumferential Stress from Earth Load [psi] 3,199 Impact Factor 1.50 Highway Stiffness Factor for Cyclic Circumferential 19.00 Highway Geometry Factor for Cyclic Circumferential 1.00 Cyclic Circumferential Stress [psi] 1,978 Highway Stiffness Factor for Cyclic Longitudinal Stress 14.20 Highway Geometry Factor for Cyclic Longitudinal Stress 0.99 Cyclic Lonigtudlnal Stress [psi] 1,463 Notes: PAVED ROAD - BORED CROSSING Maximum Circumferential Stress (pall 39,925 Maximum Longitudinal Stress [psi] 12,847 Maximum Radial Stress [psi] -1,440 Total Effective Stress [psi] 36,390 Allowable Effective Stress (psi] 43,200 Stress [psi] lCalculatel Allowabl PASS/ IL Hoop 135,466 143,200 PASS Effective 136,390 43,200 PA S Girth Welds 11,463 1 6,640 PA. S Long. Welds 1,976 116,560 PASS Reference: API RP 1102 "Steel Pipelines Crossing Railroads and Highways" Prepared By Adaeze Iloe]e Approved 13.0.1 Vol. / pg. 1.2_ 1� MAGELLAN ®� MIDSTREAM PARTNERS, L.P. DESIGN AND INSTALLATION MATERIAL ASSURANCE 4 , Craig Bailey ' declare to the best of my knowledge, the p 20" BridgeTex Pipeline has been designed per the latest edition of AN RP 1102, 'Steel f Crossing Railroads and Highways' and will be constructed with Part 195 in Title 49, Code of Regulations as prescribed by the Department of Transportation. BridgeTex Pipeline Company, LLC BY Magellan Pipelfw Cnmprry, LP, ib onstruction Manager By: Magellan Pipelis"P, I.W. its general partner Signature' 11 _Manager - Engineering and Construction Title _918 -574 -7025 Phone State of Oklalwma County of Tulsa Sworn to and subscribed before me on the 7 �' day of _2013 F SHE RRIE L. GUTHRIE Seel. Notary Public a by 24 NO Public �Y a .` State Oklahana Commissions 050il5115 Fsplre- ----- s SHERRIE L. GUTHRIE Vol. _ �f,-" 1 Pg. .Z/-3 Z MAEGELLRAW Letter of Authorizatlon February 8, 2013 Re: Appointment of Representative Bridge Tex Pipeline, LLC appoints the following firm/persons to represent it in negotiations regarding permitting for State Highways, County Roads, Rail Roads and State controlled water crossings within the following Texas Counties: Scurry, Fisher, Nolan, Taylor, Callahan, Brown, Comanche, Hamilton, Coryell, McLennan, Bell, Falls, Milam, Robertson and Brazos_ Firm: Universal Field Services, Inc. Authorized persons: David Zimmerman, Bill Hillery and Varne Should you have any questions in this regard, please contact 574 -7393_ Respectfully, / n Robert W Miller SR Real Estate Representative BridgeTex Pipeline Company, LLC One Williams Center, MD: 27 -8 Tulsa, OK 74172 LTNI{7ER$PII. �. MILD SsnnoeS, MO. December 14, 2013 Mr. R. Alan Munger, P.E. County Engineer 2617 W. Hwy 21 Bryan, Texas 77803 Re: BridgeTex Pipeline Company, LLC - Proposed 20" Crude Oil Pipeline Colorado City, Texas to Houston, Texas Dear Sir; BridgeTex Pipeline Company, LLC (BridgeTex) is proposing to construct a 20" (twenty inch) diameter pipeline for the transportation of Crude Oil, a portion of which passes through Brazos County. Construction of the proposed pipeline is scheduled to begin during the fourth quarter of 2013 and is expected to be placed in -service during the second quarter of 2014. This letter of request limits the number of pipelines to one pipeline only, and limits the product carried to Crude Oil. BridgeTex Pipelir Company, LLC, a wholly owned subsidiary of Oxy Midstream Strategic Development, LLC and Magelli Midstream Partners, L. P. will construct and own the pipeline. The purpose of this letter is to request a Permit to construct said pipeline across Bickham Cemetery R( as shown on the attached Map. Also attached is the road crossing Plan /Profile Sheet at the required b depth of ten feet (10') below ditch flow line. A completed application and Permit fee is attached and m� a part of this letter. All components of the project have been designed and will be operated in full compliance with the Department of Transportation Title 49, Code of Federal Regulations, Part 195 Texas Department of Highways. The pipeline will be constructed at the 48" design depth through privately owned land in the County. Pipeline road crossings will be non - cased. The proposed pipeline will be monitored and controlled remotely from the Magellan Operations Control Center located in Tulsa, Oklahoma. The control center meets the Pipeline and Hazardous Materials Safety Administration ( PHMSA) definition o control room and the operators meet the PHMSA definition of controllers and all are subject to PHMSA management regulation (CFR 195.446). The control center is manned 24 hours a day, 7 days a week and 365 days a year. The pipe material /grade is API -5L- X60 -PSL2 ERW with the following specifications: 20.000" O.D., 0.4 W.T., 1440 PSI Operating Pressure with a 0.72 Design Factor and 60,000 Specified Minimum Yi Stress. Valves are ASME CL 600; API 6D. During construction, primarily between 6 a.m. and 8 p. only typical construction noise will be generated and there is no construction methodology planned ti will produce vibrations. Methods of construction for the pipeline will be conventional open trench (0 direct bore (DB) or horizontal directional drill (HDD). Bore Pits will be located behind the edge of RC and care will be taken not to jeopardize the slope or integrity of the road shoulder. All safety regulatic of the _Texas Department of Transportation will be observed and traffic control measures will follow 'l Texas Manual of Uniform Traffic Control (Example attached). Vol. % p Pg.0� Construction activities must meet the general requirements set forth in the U.S. Army Corps of Enginee (USACE) Nationwide Permit 12, specifically regarding Soil Erosion and Sediment Controls and U.S. Environmental Protection Agency (EPA) recommendations regarding field activities. Operators are required to implement and maintain Best Management Practices (BMPs) to minimize discharges of pollutants, including sediment in storm water both during and after construction activities to help ensure protection of surface water quality. A BMP Plan which describes general practices and procedures designed to minimize and control pollutants in storm water discharges associated with the proposed construction activities can be provided prior to construction. The Permit requested herein is a Brazos County jurisdictional crossing and therefore, it is respectfully requested that the Commissioners Court accept these materials and issue a Permit to BridgeTex Pipelii Company, LLC, allowing for construction of the subject crossing within Brazos County. If you have any questions or need additional information, please contact me by phone at 303 - 324 -6899 by email at vrobertsOufsrw.com. Respectfully, BRIDGETEX Pipeline Company, LLC By: Universal Field Services, Inc. 2027 S. 618' Street, Suite 1DOA Temple, Texas 76504 Vamell E. Roberts Permitting Agent Enclosures Pg._ /� BRAZOS COUNTY ROADWAY SAFETY AND ROAD PRESERVATION STANDARDS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY A. General Requirements I. Adequate drainage shall be maintained in ditches at all times. 2. Pennittee will use best management practices ( "BMP ") (EPA and TCEQ both provide lists of examples to minimize erosion and sedimentation resulting from the proposed installation. 3. The pennittee shall take precautions to avoid damage to property. All County Right of Way and propertylshall be restored to its original condition, as far as practical, in the opinion of the County Engineer or appointed representative. 4. The construction and maintenance of such utility shall not interfere with the property or rights of a prior 5 • Permince shall not interfere with other utilities located in the right of way. In the event damages occur, will be liable to the County or other utilities running through the right of way. 6. County Engineer shall determine whether or not permittee's plans shall inconvenience the public.) If it is determined that inconvenience to the public exists, then the County Engineer will decide whether such project will be allowed or if an alternative exists so as not to inconvenience the public. B. Safely Reguirenrents 1 • Proper traffic control measures must be put in place prior to beginning walk and remain in place during the duration of the job, All traffic control measures must follow the Texas Manual of Uniform Traffic Control Devices (TMUTCD). See Traffic Control Requirements below, 2. During construction, all safety regulations of the Texas Department offranspo Cation shall be observed. 3. Permittee must take such precautions and measures, including placing and displaying safety devices, as may be necessary, in order to safely conduct the public through the project area. Company shall provide flaguti n, signs, signals or devices necessary to provide complete safety to the public. 4. Adequate provisions must be made to cause minimum inconveniences to traffic and adjacent property 5. No cable, conduit and/or pole line shall be laid, constructed, maintained and/or repaired so as to cobstitute a danger or hazard of any kind to persons or vehicles using such road. Any poles placed in the Right of Way for future installation shall be placed at the back of the Right of Way. Exceptions may be approved by the County Engineer. C. Traffic Control Plan I. A traffic control plan, pursuant to the TMUTCD or Engineered Traffic Control Plan must be provided for the followings a. Any construction (i.e. pit, excavation, hole) lefi open over night, requires specific ni hrume traffic control measures pursuant to the TMUTCD; b. If construction is within ten (10) feet of the roadway; or c. Any work performed in the road right -of -way; 2. Platt most be attached to the permit and kept at tile job site any time work is being performed. 3. Plan must set forth the time of completion for the job. Vol. D. Design Slandards I . All overhead installations shall conform to clearance standards of the Texas Department of Transportation and the pole be placed in the designated area for power specified as set forth in the Texas Ulflilies Code. Section 181.045. 2. All pole installation (including lighting) shall be placed at the backside of the Right of Way to ensure sl fety to the public. Any pole placed in violation of this requirement will be required to be moved to the appropriate location at the company's expense. Exceptions may be approved by the County Engineer, 3. All underground installations shall (these are minimum depths — utility may place deeper): a. be placed at a minimum depth of forty -eight (48) inches below the top of the pavement; b. be at least thirty -six (36) inches below ditch flow line when installation is within the area measured from top of bank to top of bank; c. be at least forty - eight (48) inches below ditch flow line if low pressure gas or petroleum lines. For high pressure gas and petroleum lines, see High Pressure Pipelines requirements listed below; d. not be closer than ten (10) feet from the edge of pavement. Exceptions may apply in tights of way of less than 60', 4. Water Lines: All water lines must be a minimum 36- inches below the ditch Flow line and cased. Waterlines shall be cased if crossing under the roadway. 5. Utilities in all new developments that have 60 feet or greater of right of way shall be installed within locations based upon the type of utility. The locations shall be as follows: (measured from back of right Power — 0 -2 feet, nominally 1' Phone — 24 feet, nominally 3' Gas -4 -6 feet, nominally 5' Cable -6 -8 feet, nominally 7' 6. Utilities with less than 60 feet right -of -way in all new developments shall install the utility in a similar manner as referenced in No. 3 above, however, the County Engineer or its designated representative will provide final approval of each utility location. 7. The length of any trench to be opened in advance of the pipe, conduit or ducts may not be longer than 400' if left open over night or unattended. 8. Crossings under a county road shall: II a. be bored or jacked. ABSOLUTELY NO OPEN CUTS WITHIN COUNTY ROAD PAVEMEN I; b. be pressure grouted for the fill length of the crossing if the annular space between pipe and casing and soil exceeds one (1) inch. Brazos County must be given 24 hours notice of pressure grouting operations and have the opportunity to have an inspector on site to observe pressure grouting operations; c. TxDOT Standard Specification Item 476 shall be followed for all boring, jacking, tunneling and joints. 9. Bore Pits a. no pits shall remain open longer than 2 days; b, all pits shall have proper 1raHic control measures in place. See Traffic Control Plan listed above. C. pits shall NOT be located within ten (10) feet from the edge of pavement without prior approval from the County Engineer or his representative; d. when pits are to remain open for more than 8 hours, due diligence will be used in protecting the spoil pile to prevent drainage problems; e. based upon soil conditions, the County Engineer or his representative may require shoring Ito protect pavement integrity; E based upon soil conditions, the County Engineer or his representative may require pits be placed further from the edge of road: — I Pg. v`Cly 10. Any installation within ten (10) feet of edge of pavement shall meet the following: a. location must be approved by the County Engineer or his representative b. backflled with cement stabilized material. C. based upon soil conditions, the County Engineer or his representative may require shoring to protect Pavement integrity. d. All excess water and mud shall be removed from the trench prior to backfilling. Any backfilI placed during a rainy period or at other times where excess water cannot be prevented from entering the trench will be considered TEMPORARY and shall be replaced with PERMANENT cement stabilized material as soon as weather permits; e. All disturbed base and pavement materials shall be removed and restored to the satisfaction of the County Engineer or his representatives. f No side or lateral tamping to fill voids under the base and pavement materials is allowed. 11. Company must be careful to not jeopardize the slope or integrity of the shoulder of the road. In the event Company damages the slope, shoulder or any other portion of the right -of -way, Company will be responsible for repairing the damage and replacing the right- of-way to the condition it was prior to commencing construction. I 12. Operation of construction and /or maintenance equipment on the traveled surface of any improved County road will not be permitted, except in an instance whereby the laying, construction, maintenance and/or repair .of cables, conduits and /or pole lines cannot be accomplished by any other method and in this event all such equipment shall be of the rubber tire variety. Appropriate traffic control shall be provided meeting TMUTCD requirements. 13. In the event said construction and/or maintenance and /or repair requires Company to remove, cut or any section of the road (asphalt, cement, road base, etc), Company will be required to provide a pert bond or letter of credit securing necessary repairs. Said bond amount will be determined by the Couu Engineer. 14. The applicant shall submit a letter of "No Objection" from the Amny Corps of Engineers for all wetlands and environmentally sensitive lands. E Emergency work 1. In the event Company is required to perform emergency services, that requires excavation in a County Right of Way, and unable to notify the County Engineer prior to conducting emergency repairs, Company shall notify County Engineer within 24 hours of beginning construction/repairs. This will allow the County Engineer's Office an opportunity to inspect the site to ensure the integrity of the County Right of way and traffic safety controls used. I F. Repairs to existing facilities I. Maintenance and/or repair to existing cables, conduits, and /or pole lines which require disturbance ofthel soil, shall not be performed until plans describing such maintenance and/or repair have been approved by the Coun Engineer or its designated representative and a permit has been obtained. C. Relocation ojtailttles.- 1. When and if the County Engineer detemnines that it is necessary for the construction, repair, intprovemc alteration or relocation of all or any potion of said road, any or all poles, wires, piles, cables or other 11 and appurtenances authorized hereunder, shall be removed from said road, or reset or relocated thereon, required by die County Engineer within a reasonable time as determined by the County Engineer i Company, and at the expense of the Utility Company. Utility Vol. _ /,a-1 pg._ �9 J N. Nigh Pressure Pipelines I. All utility Permits for higfi pressure pipelines (generally 60 PSI or greater), whether pertaining to co access or non- controlled access installations, should contain the following additional information in description of the perm it. - diameter -wall thickness - material specification - minimurn yield strength - maximum operation pressure of the pipeline 2. With the exception of the maximum operation pressure of the pipeline, this information is to be si both the carrier pipe and the casing. 3. Assurance must also be given that the installation material and design meet the minimum Federal Standards for Liquid and Gas Pipe Lines. Assurance must be provided on company letterhead and authorized representative of the company. 4. Petroleum Pipelines: Depth Type of Pipeline (below deepest ditch trade) Special Requirements Encased Pipe Less than 10' Must be covered with concrete pad at least Encased Pipe Greater than 10' No concrete pad required Non -Cased Pipe Less than 10' Must be covered with concrete pad at least Non -Cased Pipe Greater than 10' No concrete pad required The Concrete pad shall be minimum of 3" thick and width shall be pipe diameter plus 18" mini 5. Under no circumstances will a pipeline be installed parallel to a County Road within the F Way. Transmission lines have been determined to be petroleum pipelines (which includes lines) and shall not be parallel to a County Road. 6, Natural Gas Distribution is a line that serves the final customer. Vol. /�- for by an deep gas 6 y� N U %GbAak6 $ yy pp4` i18� 91=31`1,CC�tt1F� U. g` G 4�d =b—bb jatjgb fe 9 Z�k: pe q Fb'z�s�E�i'kll G1 1 2.1 1 fill I3a3l631 a9 CUEDIf{i .00, s•i i I.• ivl w.n 9E, •ui w. w :e. . +.VIM6 • •q I00V5 a a +ii�ws ��g} .gvorc It— I.s Yb— 6C J �• • ww gill AgeAgy =� ♦•waaa •uin .0 x♦ at 65b.� .Oel .00 • 1 [/1 �� OS AI . vin .g10W$ • .t • agllsn +q 1liN6 Jg1�W. 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I 1 w as °A°i•1 w 2 iq l'.TR �.e I.WS a a a ..• w �vsnl.�nla z w O J N N p V 2 � Q _ w€ U � 2 j W C � u Y O 3 ¢ �8 � ZNZ O N O d U N V a � H N d U Y O 3 W O J 2 S O V W COC Z O U W C N O U 3 Tract r ti 19'Uli\ i "� �"4�S I Ao t Gooa Cl SO - oZti/ - ( � - BRIDGETEX PIPELINE COMPANY, LLC ONE WILLIAMS CENTER No V7 e� Q Jy�? li 1!'i /� �y^ /7 TULSA, OK 76121.2188 in•- — � a 8 0 0 930 IV✓ /1 /1.l /��` �2 091 20� PORE OF Ora Z O S rL s CZ DO I DOLLARS �lY1�'OGt� FDR��w�� %7__�.� y 4do S . O2 2. � '%? I' D 3 Y, T Social Security or Tax DNumber Melling Address Cl /ry/�7$,ta�le, Zip Cada 9Fc -1000 JPMorgan Chase Bank, N.A. •, cmceao. IL L'S'G Chicag me I AUT ORIZED SIG I l <:fflGC �Ek o � ) e0 l Ci�SS�GS loo' 3zcKff+ -j CFALE /FOGY btv-r Pf Lo I- �-v'� wsr-lc-L Po" ralfZ7rru CREAK 05p"57Er v bt;JE nsL.y 51fAw 7✓rn Q0, br.^01--P�&T Vol. / 9'`�E BRAZOS COUNTY Iq COMMISSIONERS' COURT ACTION FORM DEPARTMENT: Road & Bridge MEETING DATE: January 21, 2014 SUBJECT: Utility Permit — BridgeTex Pipeline Company, LLC Consider and take action on the BridgeTex Pipeline Company utility p construct road bore under Francis Road. Project will lay twenty inch (20 ") for transportation of crude oil. Site is located in Precinct 2. SUBMITTED BY: Jo ( Salvato Right of Way Agent APPROVED BY: Precinct 2 This request is v1 PROVED / DENIED 0 by Commissioners' Court Duane Peters, County judge DATE: DATE: )/ 2111Y Vol. / &— pa. Z3 TO: THE COUNTY ENGINEER OF BRAZOS COUNTY, TEXAS Comes now BridgeTex Pipeline Company,LLC (company nine), hereinafter rcfet "Company" a Delaware [stare] Corporation, with authority to transact business in Texas, acti through its duly authorized representative, and hereby petitions the County Engineer for the right to lay, maintain, repair and /or operate equipment under, over, across and/or along certain County Roads as shown of and diagrams attached hereto and said location described as follows: Facility to Cross Road to as Y and Road Name & Block Number Length of Crossing TYPE OF CONSTRUCTION CI'IECK ONE Bored lacked Driven Cued 1 I Francis Road 60' ✓ I FaciBly to Parallel Count, Road within Riaht- Of- -Way CONSTRUCTION TYPE. 20" Dimmctcr 0.406" wall Thickness ✓ High Pressure Underground ❑ Low Pressure U Pipeline (60 psi or greater Pipeline (60 psi Material Specification API- 51-4 -60 operating pressure) pressure) Minimum Yield Strength 60. 1 Maximum Operation Pressure 1440 PSIG The location and description of the proposed installation and appurtenances must be fully shown on the drawings. The Company shall commence actual construction/work in good faith within 60 days from the date of said pePniit and shall complete said construction Avork within tao working days. (COMPANY MUST FILL IN). �] such construction is not begun by the 60" day, Company will be required to apply for a new permit. Company declares that prior to filing this application, it has ascertained the location of all existing utilities, both acrid and underground, and the filing of this application is prima facie evidence that the proposed installation will not conflict with any existing utility. A copy of this permit shall be kept at the job site any time work is being performed. It is expressly stipulated that this Permit is a license for permissive use only and that the placing of facilities upoh public property pursuant to this permit shall not operate to create or vest any property right in said holder. it is understood and agreed that the rights and privileges herein set out are granted only to the extent of the County;,'s right, title and interest in the land to he entered upon_and pled by the_holder and the holder will at all timesassume risk of and indemnify, defend and save harmless Brazos County from and against any and all loss, damages, cost or expense a ismg in any manner on account of the exercise or attempted exercise by said holder of the aforesaid rights and privileges Any deviation from these specifications must be approved by Brazos County Engineer's Office or its designated representative. i II1I Vol. / P-5' Pa. 4 - eV Approval of County Engineer's Office may take as long as two weeks after complete application is received. Applicant agrees to comply with all rules of the County Commissioners and the County Engineer in constr installation attached hereto as BRAZOS COUNTY DESIGN STANDARDS AND SAFETY PA REQUIREMENTS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY and herein for reference. In the event Company falls to obtain a perndf prior to the Installation or noes not install utilities bh conch installation requirements set forth herein. (i.e. depth, location, etc), Company assumes ail fhnaucial respons t/mmages und/ordestructior of lines, cables, etc. based upon Its falture to comply with Brazos County requirer. Applicant agrees that J( Brazos Counly demonstrates a violation of the terms of this policy, Applicant sdpu requisites for injunctive relief exist and flint Brazos County Is enttled to relief enjoining any conduct by which Is contrary to the policies. This permit Is a revocable permit. Brazos County reserves the right to revoke this permit at tiny time, it discretion of Brazos Comity, for interests ofpublie health, safely or welfare, or for failure to repair any dam demand, or for any other reason deemed sufficient by Brazos County. In the event Company jails to comply with any or all of the requirements as ser forth herein, the Cormty may action as it deems appropriate to compel compliance. The County Englreer further retains the right to re Permit by verbal notfteaton to the Applicant/Company. Failure to obtain tits permit and/or notify the County Engineer's Offtce withht 14 hours of beginning cap shall constitute grounds for job shutdown. By signing below, 1 certify that 1 am authorized to represent the Company listed below, and that the Company the conditions/provisions included in this permit. BridaeTex Pipeline Company, LLC Company Name Vamell E. Roberts By: a Signature Permit Agent Title 2027 61st Street, Suite 100A Address Temple Texas 76504 City State Zip (303) 324 -6899 Phone Number vrober1s(8?u%rw.com Email: of said with t for that r sole upon this to Vol. -�pg,2 PIPELINE UTILITY APPROVAL Brazos County offers no objection to the proposed location of the utility in the County right of way as shown by accompanying drawings and notice dated Ol — l r% ' .?40 except as noted below: (Month/DayNear) EXCEPTIONS: . , Count} Engineer Vol. / f-5-, Pg HOD `DE: PROPOSED PIPELINE CROSSING 4 LATITUDE: 070'49'47.74' LONGITUDE: - 09621'50.75' i Hon EYITe FRANCIS ROAD LATITUDE: 030'49.4240' e° LONGITUDE: - 09621'38.03' HENRY A. TAYLOR yw •E4' TRACT PBOP09eD CR0981370 P 4 PROPOSED VICINm NAP —NOT O SCALE (Jt 20" PIPELINE .d. h`h� «Y I C INTERSECTION So LMT: T:= 030'49'46.24" / ° "X`P �? ION G: =- 096'21'47.72" It IEGENn — — PROPOSED PIPEUN ! R— <�I — ROW OW LINE / v EDGE OF ROAD i i OF ROAD I F ALLAN OEHLERT TRACT _� I— PLAN EXISTING PPEUNE — - — — SCALE: HOR. 1"=30" D1TCI1 CENTERUNE i PROFILE SCALE: HOR. 1 " =30' " rc I _ F, I- =30' SCALE: VER. 1 o K u � s NATURAL GRADE " n NATURAL o 1 c GRADE 395 - —. G1i a I 395 385 385 375 375 365 n PROPOSED PIPE i 365 20" OD 355 355 Ili I NOTE: PIPE DATA 1. HORIZONTAL DATUM —TEXAS COORDINATE SYSTEM OF UTM WITH NAD83 DATUM, ZONE CONTENT: CRUDE OIL 14, US FOOT; CENTRAL MERIDIAN 99' W. CARRIER PPE 20" O.D. X 0.408" WALL THICKNESS I 2. ORTHOMETRIC HEIGHTS BASED ON MAYD 88 AS DERIVED FROM GPS OBSERVATIONS. A% 180 COATITING: NG: 12 -18 MILS ieE B 72 MILS ARO HOP: IED PSIG 7, EDGE OF BORE PD WILL BE AT A TEN F007 CLEARANCE FROM THE SPECIFIED MIN. YIELD STRENGTH: 80,000 PSIG OT EDGE TWO (2) PRESSURE: 2,054 PSG THE ROAD RIGHT OF WAY AND A iHT FORT (2) MINIMUM CLEARANCE FROM MIN. ANY EXISTING UT1L111E5 WITHIN THE ROAD RIGHT OF WAY. MIN. TEST PRESSURE: 1,857 PSIG XI TES PIPELINE WILL PROTECTED CATHON, HO PREVIOUS NEM00 OF INSTALLATION: HORIZONTAL DIRECTIONAL DRILL L. UTILITIES ARE SHOWN IN LOCATION GENERATED ST ELEVATION MALL VERIFY ELEVATION ALPS AND SURVEY. CONTRACTOR SHALL VERIFY EXACT LOCATION MAPS ALL EXISTING UTILITIES W THE AREA WORK PRIOR UC CTHE RUCRON AND CALL INSTALLATION NOTES: i TEXAS ONE CALL SYSTEMS (48 HOURS) -45L5 AND ALL OTHER UTILITY COMPANIES — LL SYSTEM 2 L AT LEAST 2 WORKING DAYS (48 HOURS) PRIOR TO CONSTRUCTION. 1. LANE WILL BE INSTALLED BY HOD PER REOUIREMENfS OF 'SPECIAL - PROVISIONS, T "DOT UTILITY PERMITS. DATED 3/30/99' 5. THE CROSSING 6 REGULATIONS AND WILL BE CONSTRUCTED WITH PAW 195 IN MILE 49, _ . ... . ... ..... .. RECUUTIONS'AS'- PRESCRIBED BY THE DEPARTMENT OF - "TRANSP TRANSPORTATION. TRANSPORTATION. 1 A PARK BAYT "wear Y PARKWAY Two, SOTS 100 M� (512) . 7-057 )J7JG (51A: 510) 3 76 YIMyaRNHW FHA: (512) i B PIPELINE, L.L.C. 20' PIPELINE CROSSING FRANCS RD BRAZOS COUNTY, TETWS ' H 1 _ 1 YWTMI4YAL GSAMI9 EMAIL: GAMW194MINC.lii 191JI NO.: 7045 -PD -287 I PATH, %: \WGBUN \J2JA1 9iD11E1E1f\SE9YEM J \LAD\ DWG \PERW MMTOIES\70I8-11I -017.5-0!1.000 __ -._ �_5 Protect BRIDGETEX NORTH PIPELINE PROJECT - 1 lorafian pate TEXAS 1128/2013 API 1102 - Liquid Pipeline Crossing Highway PIPE AND OPERATIONAL DATA Operating Pressure [psi] 1440.00 Operating Temperature ['F] 60.0 Pipe Outside Diameter [in] 20.00 Pipe Wall Thickness On] 0.406 Pipe Grade: X60 5I Specified Minimum Yield Stress 60,000 Design Factor 0.72 Weld Joint Factor 1.00 Pipe Class: Welded and FElectriicNResistance Young's Modulus or 5f e?�si] 30,000 Poisson's Ratio for Steel 0.30 Coefficient of Thermal Expansion [per'F] 0.0000065 Cyclic Lonigtudinal Stress [psl] 00 RESULTS: tr \.lf I 1 SITE AND INSTALLATION DATA: Soil Type: Soft to medium clays and silts witt low /medium plasticities 35,468 E'- Modulus of Soil Reaction [ksi] 0 Er - Resilient Modulus [ksi] 5.0 Average Unit Weight of Soil [Ib/ftj 12 Pipe Depth (ft] 5I Bored Diameter [in] 22 InstallationTemperature ['F] I 60. Design Wheel Load from Single Axle [kips] 1 Design Wheel Load from Tandem Axles [kips]: 1 Pavement Type: Flexible Cyclic Circumferential Stress [psi] Impact Factor Method: ASCE - Highway Highway Stiffness Factor for Cyclic Longitudinal Stress Hoop (Barlow) Stress [psi] 35,468 Allowable Hoop Stress [psi] 43,200 Sliffnes Factor for Earth Load Circumferential Stress 2,862 Burial Factor for Earth Load Circumferential Stress 0.81 Excavation Factor for Earth Load Circumferential Stress 1.00 Circumferential Stress from Earth Load [psi] 3,199 Impact Factor 1150 Highway Stiffness Factor for Cyclic Circumferential 19.00 Highway Geometry Factor for Cyclic Circumferential 1.00 Cyclic Circumferential Stress [psi] 1,978 Highway Stiffness Factor for Cyclic Longitudinal Stress 14.20 Highway Geometry Factor for Cyclic Longitudinal Stress 0.99 Cyclic Lonigtudinal Stress [psl] 1,463 -- Notes: PAVED ROAD -BORED CROSSING Maximum Circumferential Stress [psi] 1 39,92,1 Maximum Longitudinal Stress [psi] j 12,84-1 PASS Maximum Radial Stress [psi] -1,440 35,468 Total Effective Stress [psi] 36,39( Allowable Effective Stress [psi] 143,20( 43,200 Stress [psi] Calculat Allowabl PASS /FAIL Hoop 35,468 43,200 PASq Effective 36,390 43,200 PAS Girth Welds 1,463 8,640 PASS Long. Welds 1,978 16,560 PASS Reference: API RP 1102 'Steel Pipelines Crossing Railroads and Highways" MAGE LLAN ° ®® MIDSTREAM PARTNERS, L.P. DESIGN AND INSTALLATION MATERIAL ASSURANCE 1, . Craig Bailey ' declare to the best of my knowledge, the p 20" BridgeTex Pipeline has been designed per the latest edition of API RP 1102, 'Steel P Crossing Railroads and Highways' and will be constructed with Part 195 in Title 49, Code of Regulations as prescribed by the )department of Transportation. BridgeTex Pipeline Company, LLC By. Magellan PipcUmCumpany. LP, its Construction Manager By. MoSeuan PipelinVGP. _LW. its general partner Signature' _Manager — Engineering and Construction Tide _918 -574 -7025 Phone State of Oklahoma County of Tulsa Sworn to and subscribed before me on the Ll-('" day of _ 2013 SHE RI- RIE L. GUTNRIE b1r scar j Notary PuhNC Notary Public " stain or Oklahoma commiB610na0300 - --- --- ---- ---- -- SHERRIE L. GUTHRIE Vol. /psi 4._'�9 ►3MAEGELLRAN" Letter of Authorization February 8, 2013 Re: Appointment of Representative Bridge Tex Pipeline, LLC appoints the following firm/persons to represent it in negotiations regarding permitting for State Highways, County Roads, Rail Roads and State controlled water crossings within the following Texas Counties: Scurry, Fisher, Nolan, Taylor, Callahan, Brown, Comanche, Hamilton, Coryell, McLennan, Bell, Falls, Milam, Robertson and Brazos. Firm: Universal Field Services, Inc. Authorized persons: David Zimmerman, Bill Hillery and Vamell E. Roberts. Should you have any questions in this regard, please contact me at 91 & 574 -7393. Respectfully, Robert W Miller SR Real Estate Representative BridgeTex Pipeline Company, LLC One Williams Center, MD: 27 -8 Tulsa, OK 74172 Vol. PC, �� UNIVS1t8AL "9W ""CEO. INC. December 14, 2013 Mr. R. Alan Munger, P.E. County Engineer 2617 W. Hwy 21 Bryan, Texas 77803 Re: BridgeTex Pipeline Company, LLC - Proposed 20" Crude Oil Pipeline Colorado City, Texas to Houston, Texas Dear Sir, BridgeTex Pipeline Company, LLC (BridgeTex) is proposing to construct a 20" (twenty inch) diameter pipeline for the transportation of Crude Oil, a portion of which passes through Brazos County. Construction of the proposed pipeline is scheduled to begin during the fourth quarter of 2013 and is expected to be placed in -service during the second quarter of 2014. This letter of request limits the number of pipelines to one pipeline only, and limits the product carried to Crude Oil. BridgeTex Pipelir Company, LLC, a wholly owned subsidiary of Oxy Midstream Strategic Development, LLC and Magell Midstream Partners, L.P. will construct and own the pipeline. The purpose of this letter is to request a Permit to construct said pipeline across Francis Road as shoo on the attached Map. Also attached is the road crossing Plari/Profile Sheet at the required bury depth ten feet (10') below ditch flow line. A completed application and Permit fee is attached and made a pa of this letter. All components of the project have been designed and will be operated in full compliance with the Department of Transportation Title 49, Code of Federal Regulations, Part 195 Texas Department of Highways. The pipeline will be constructed at the 48" design depth through privately owned land in the County. Pipeline road crossings will be non - cased. The proposed pipeline will be monitored and controlled remotely from the Magellan Operations Control Center located in Tulsa, Oklahoma. The control center meets the Pipeline and Hazardous Materials Safety Administration (PHMSA) definition of control room and the operators meet the PHMSA definition of controllers and all are subject to PHMSA management regulation (CFR 195.446). The control center is manned 24 hours a day, 7 days a week and 365 days a year. The pipe material /grade is API - 51_460 -PSL2 ERW with the following specifications: 20.000" O.D., I W.T., 1440 PSI Operating Pressure with a 0.72 Design Factor and 60,000 Specified Minimum Stress. Valves are ASME CL 600; API 6D. During construction, primarily between 6 a.m. and 8 only typical construction noise will be generated and there is no construction methodology planne will produce vibrations. Methods of construction for the pipeline will be conventional open trench direct bore (DB) or horizontal directional drill (HOD). Bore Pits will be located behind the edge of and care will be taken not to jeopardize the slope or integrity of the road shoulder. All safety regut of the Texas Department of Transportation will, be_ observed and traffic control measures will follo Texas Manual of Uniform Traffic Control (Example attached). /,70 Construction activities must meet the general requirements set forth in the U.S. Army Corps of Engine (USACE) Nationwide Permit 12, specifically regarding Soil Erosion and Sediment Controls and U.S. Environmental Protection Agency (EPA) recommendations regarding field activities. Operators are required to implement and maintain Best Management Practices (BMPs) to minimize discharges of pollutants, including sediment in storm water both during and after construction activities to help ensu protection of surface water quality. A BMP Plan which describes general practices and procedures designed to minimize and control pollutants in storm water discharges associated with the proposed construction activities can be provided prior to construction. The Permit requested herein is a Brazos County jurisdictional crossing and therefore, it is respectfully requested that the Commissioners Court accept these materials and issue a Permit to BridgeTex Pipe Company, LLC, allowing for construction of the subject crossing within Brazos County. If you have any questions or need additional information, please contact me by phone at 303 - 324 -689 by email at vrobertsD- ufsrw.com. Respectfully, BRIDGETEX Pipeline Company, LLC By: Universal Field Services, Inc 2027 S. 61" Street, Suite 100A Temple, Texas 76504 4dG "A Varnell E. Roberts Permitting Agent Enclosures BRAZOS COUNTY ROADWAY SAFETY AND ROAD PRESERVATION STANDARDS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY A. Gen eralRequirements 1. Adequate drainage shall be maintained in ditches at all times. 2. Perm ittee will use best management practices (`BMP ") (EPA and TCEQ both provide lists of to minimize erosion and sedimentation resulting from the proposed installation. 3. The permittee shall take precautions to avoid damage to property. All County Right of Way and properlhall be restored to its original condition, as far as practical, in the opinion of the County Engineer or is pointed representative. 4. The construction and maintenance of such utility shall not interfere with the property or rights of a prior 5. Perm ittee shall not interfere with other utilities located in the right of way. In the event damages occur, Ip�rmittee will be liable to the County or other utilities running through the right of way. 6. County Engineer shall determine whether or not pernittee's plans shall inconvenience the public, If it is determined that inconvenience to the public exists, then the County Engineer will decide whether such project will be allowed or if an alterative exists so as not to inconvenience the public. j B. Sajeo, Requirements 1. Proper traffic control measures must be put in place prior to beginning work and remain in place durtng the duration of the job. All traffic control measures must follow the Texas Manual of Uniform Traffic onool Devices (TMUTCD), See Traffic Control Requirements below. 2. During construction, all safety regulations of the Texas Department of Transportation shall be observed. 3. Permittee must take such precautions and measures, including placing and displaying safety devices, as ay be necessary, in order to safely conduct the public through the project area. Company shall provide Flagm in signs, signals or devices necessary to provide complete safety to the public. 4. Adequate provisions must be made to cause minimum inconveniences to traffic and adjacent property 5. No cable, conduit and/or pole line shall be laid, constricted, maintained and /or repaired so as to cobs hrte a danger or hazard of any kind to persons or vehicles using such road. Any poles placed in the Right of i ay for future installation shall be placed at the back of the Right of Way. Exceptions may be approved by the ounty Engineer. C. Trajfrc Control Plan j I. A traffic control plan, pursuant to the TMUTCD or Engineered Traffic Control Plan must be provided i or the following: A. Any construction (i.e. pit, excavation, hole) left open over night, requires specific nighttime traffic ntrol measures pursuant to the TMUTCD; b, If construction is within ten (10) feet of the roadway; or c -Any work performed in the road right -of -Gay; I 2. Plan must be attached to the permit and kept at the job site any time work is being performed. 3. Plan must set forth the time of completion for the job. _ — _._ i VOL _._ pg. 2 33 D. Design Standards 1. All overhead installations shall conform to clearance standards of the Texas Department of Transportation and the pole be placed in the designated area for power specified as set forth in the Texas Utilities Code, Section 181.015, 2. All pole installation (including lighting) shall be placed at the backside of the Right of Way to ensu iafety to the public. Any pole placed in violation of this requirement will be required to be moved to the appropriate location at the company's expense. Exceptions may be approved by the County Engineer. 3. All underground installations shall (these are minimum depths— utility may place deeper): a. be placed at a minimum depth of forty- eight (48) inches below the top of the pavement; I b. be at least thirty-six (36) inches below ditch flow line when installation is within the area treasured from top of bank to top of bank; C. beat least forty-eight (48) inches below ditch flow line if low pressure gas or petroleum lines. For high pressure gas and petroleum lines, see High Pressure Pipelines requirements listed below; d. not be closer than ten (10) feet from the edge of pavement. Exceptions may apply in rights of way of less than 60'. 4. Water Lines: All water lines must be a minimum 36- inches below the ditch flow line and cased. Waterlines shall be cased if crossing under the roadway. 5. Utilities in all new developments that have 60 feet or greater of right of way shall be installed within locations based upon the type of utility. The locations shall be as follows: (measured from back of right Power -0 -2 feet, nominally 1' Phone — 2.4 feet, nominally 3' Gas — 4 -6 feet, nominally 5' Cable — 6 -8 feet, nominally 7' 6. Utilities with less than 60 feet right -of -way in all now developments shall install the utility in a similar m neras referenced in No. 3 above, however, the County Engineer or its designated representative will pro I final approval of each utility location. 7. The length of any trench to be opened in advance of the pipe, conduit or ducts may not be longer than 400 if left open over night or unattended. 8. Crossings tinder a county road shall: a, be bored orjacked. ABSOLUTELY NO OPEN CUTS WITHIN COUNTY ROAD PAVEMENT; b. be pressure grouted for the full length of the crossing If the annular space between pipe and ciising and soil exceeds one (1) inch. Brazos County must be given 24 hours notice of pressure grading operations and have the opportunity to have an inspector on site to observe pressure grouting operations; c. TxDOT Standard Specification Item 476 shall be followed for all boring, jacking, tunneling end j i, ts• 9. Bore Pits a. no pits shall remain open longer than 2 days; b, all pits shall have proper traffic control measures in place. See Traffic Control Plan listed above. C. pits shall NOT be located within ten (10) feet from the edge of pavement without prior approval from the County Engineer or his representative; d. when pits are to remain open for more than 8 hours, due diligence will be used in protecting the Sp( it pile to prevent drainage problems; e. based upon soil conditions, the County Engineer or his representative may require shoring to Totect pavement integrity; I I f. based upon soil conditions, the County Engineci:or_his_ representative may require pits be placed trther __.. from the edge of road. Vol. % �tr P9•,Z,?jt 10. Any installation within ten (10) feet of edge of pavement shall meet the following: a. location must be approved by the County Engineer or his representative b, backfilled with cement stabilized material. C. based upon soil conditions, the Comity Engineer or his representative may require shoring pavement integrity. d. All excess water and mud shall be removed from the trench prior to backfilling. Any back during a rainy period or at other times where excess water cannot be prevented from entering will be considered TEMPORARY and shall be replaced with PERMANENT cement stabilize as soon as weather permits; e. All disturbed base and pavement materials shall be removed and restored to the satisfaction of t Engineer or his representatives. f. No side or lateral tamping to fill voids under the base and pavement materials is allowed. 11. Company must be careful to not jeopardize the slope or integrity of the shoulder of the road. In the event Company damages the slope, shoulder or any other portion of the right -of -way, Company will bt responsible for repairing the damage and replacing the right -of -way to the condition it was prior to con construction. protect placed trench 12. Operation of construction and /or maintenance equipment on the traveled surface of any improved Con it, road will not be permitted, except in sit instance whereby the laying, construction, maintenance and/or repair f cables, conduits and/or pole lines cannot be accomplished by any other method and in this event all such equipment shall be of the tubber tire variety. Appropriate traffic control shall be provided meeting TM I CD requirements. 13. In the event said construction and/or maintenance and/or repair requires Company to remove, cut or any section of the road (asphalt, cement, road base, etc), Company will be required to provide a pert bond or letter of credit securing necessary repairs. Said bond amount will be determined by the Coui Engineer. 14. The applicant shall submit a letter of "No Objection" from the Army Corps of Engineers for all wetlands and environmentally sensitive lands. E. Emergency work 1. In the event Company is required to perform emergency services, that requires excavation in a County Right of Way, and unable to notify the County Engineer prior to conducting emergency repairs, Company shall itI County Engineer within 24 hours of beginning construction/repairs. This will allow the County EngmecIr Office an opportunity to inspect the site to ensure the integrity of the County Right of Way and traffic safety controls used. I I F, Repairs to existing jnNtiNes I. Maintenance and/or repair to existing cables, conduits, and /or pole lines which require disturbance ofthi shall not be performed until plans describing such maintenance and/or repair have been approved by the Engineer or its designated representative and a permit has been obtained. G. Relocation of utilities: 1. When and if the County Engineer determines that it is necessary for the construction, repair, improvenc alteration or relocation of all or any portion of said road, any or all poles, wires, pipes, cables or other fi and appurtenances authorized hereunder, shall be removed from said road, or reset or relocated thereon, required by the County Engineer within a reasonable time as determined by the County Engineer i Company, and at the expense of the Utility Company. Vol. l X5­!, �9. 3 H. High Pressere Pipelines 1. All utility Permits for high pressure pipelines (generally 60 PST or greater), whether pertaining to cor access or non - controlled access installations, should contain the following additional information in description of the permit. - diameter -wall thickness - material specification - minimum yield strength - maximum operation pressure of the pipeline 2. With the exception of the maximum operation pressure of the pipeline, this information is to be both the carrier pipe and the casing. 3. Assurance must also be given that the installation material and design meet the minimum Federal Standards for Liquid and Gas Pipe Lines. Assurance must be provided on company letterhead and authorized representative of the company. 4, Petroleum Pipelines: Depth Type of Pipeline (below deepest ditch grade) Special Requirements Encased Pipe Less than 10' Must be covered with concrete pad at least Encased Pipe Greater than 10' No concrete pad required Non -Cased Pipe Less than 10' Must be covered with concrete pad at least Non -Cased Pipe Greater than 10' No concrete pad required The Concrete pad shall be minimum of 3" thick and width shall be pipe diameter plus 18" 5. Under no circumstances will a pipeline be installed parallel to a County Road within the F Way. 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Aaij°. �:. �i. a: w�;:�,YSn'..';�i °'«'°'^+.'�.,m .�e.,.e�: F�l•'.d"�.'. :l. :u n..i..n5o w 0 a U Z � O — N w m >o U Y w w =J d VI O 6 V F i fiCC N U w 0 J Q J S O O � - Q O w Z CC U w V r U a a N IS U Tact V l Q Zf) BRIDGETEX PIPELINE COMPANY, LLC ONE WILLIAMS CENTER AccoYq i Code — T O SAO.OK 186214186 NQ. 8 0 0 9 3 PqY TO THE ORDER OF EP 20-1 DOLLARS Social Security or Tax 10 Number [Meiling Address Idly tats, Zip Code r BPC4 W0 e an Chase Bank, N.A,/ Chno, ,az;a L SU J w AUTHORIZED SIG I lflG I EX P77 nr "Z- � G,��ss l� s dy t� cJ f (J LI�SSZlV6S C P o Lv(:f —r LC; ,r 1= g°'" �EI�RZL� GR�� Zary� 0SF�KSTEniY LE psuy 54'� tom' R-arro brLm or-P-& f ROOD 6fiK Z-&;LE j 0"v Voi. BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPARTMENT: Road & Bridge MEETING DATE: January 21, 2014 SUBJECT: Utility Permit — BridgeTex Pipeline Company, LLC Consider and take action on the BridgeTex Pipeline Company utility permit construct road bore under Locke Road (north). Project will lay twenty inch (2( pipeline for transportation of crude oil. Site is located in Precinct 2. SUBMITTED BY: ,4421 �"4-- .. J e V. Salvato Right of Way Agent APPROVED BY: Precinct 2 This request is PROVED / DENIED ❑ by Commissioners' Duane Peters, County Judge DATE: — i Zr` h Vol. z0 I� TO: THE COUNTY ENGINEER OF BRAZOS COUNTY, TEXAS Comes now BridgeTex Pipeline Company,LLC [company name], hereinafter referred to as "Company" a Delaware [state] Corporation, with authority to transact business in Texas, acting iby and through its duly authorized representative, and hereby petitions the County Engineer for the right to lay, construct, maintain, repair and/or operate equipment under, over, across and/or along certain County Roads as shown on d wings and diagrams attached hereto and said location described as follows: Facility to Cross Road Road Name & Block Number Leng01 of Crossing TYPE OF CONSTRUCTION CHECK ONE Bared I Jacked I Driven Cased Looks Road North 155' I Facility to Parallel Counly Road Within Right -OfWav CONSTRUCTION TYPE 20" Diameter 0.406" Wall Thickness High Pressure Underground ❑ Low Pressure UndergroQund Pipeline (60 psi or greater Pipeline (60 psi upernting Material Specification API.5L.X -60 operating pressurc) pressure) Minimum Yield Strength 60,000 P IG Maximum Operation Pressure 1440 PSIG The location and description of the proposed installation and appurtenances mast be fully shown on the attache I detailed drawings. The Company shall commence actual construction/work in good faith within 60 days from the date of said permit and shall complete said construction /work within 160 working days. (COMPANY MUST FILL IN), I If such construction is not begun by the 60"' day, Company will be required to apply for a new permit. Company declares that prior to tiling this application, it has ascertained the location of all existing utilities, both ppa•ial and underground, and the filing of this application is prima facie evidence that the proposed installation will not codfiict with any existing utility. I A copy of this permit shall be kept at this job site any time work is being performed. It is expressly stipulated that this Permit is a license for permissive use only and that the placing of facilities upon public property pursuant to this permit shall not operate to create or vest any property right in said holder. It is understood and agreed that the rights and privileges herein set out are granted only to the extent of the County's right, --title and interest in the land-lo be entered upon - and - used.by the holder and the.holder_will.at all.times assume risk ofand . indemnify, defend and save harmless Brazos County from and against any and all loss, damages, cost or expetlse arising in any manner on account of the exercise or attempted exercise by said holder of the aforesaid rights and privileges. Any deviation from these specifications must be approved by Brazos County Engineer's Office or its esignated representative. Vol. Approval of County Engineer's Office may take as long as two weeks after complete application is received. Applicant agrees to comply with all rules of the County Commissioners and the County Engineer in construction installation attached hereto as BRAZOS COUNTY DESIGN STANDARDS AND SAFETY PRECAI REQUIREMENTS FOR WORK CONDUCTED iN BRAZOS COUNTY RIGHTS OF WAY and incor herein for reference. i said In llte evenrt Company fails to obtain a pernnit prior to lire hnstallatio n or does not install utilities in compliance with Installation requirements set forth herein (i.e. depth, location, etc), Company assumes all financial respoasib{lity for tha Cages and/or destruction of lines, cables, etc, based upon its failure to comply with Brazos County requirements. Applicant agrees that if Brazos County demonstrates a violation of the terms of this policy, Applicant stipuhhl es Nmt requisites for hrjunclive relief exist and that Brazos County Is entitled to relief enjoining any conduct by a' plicanr which is contrary to the policies. This permit Is a revocable permit. Brazos Counly reserves the right to revoke this permit tit tmy time, in he sole discretion of Brazos County, for interests of public health, safety or we(are, or for failure to repair tiny damages upon demand, or for any other reason deemed sufjicient by Brazos County. In the event Company fails to comply with any or all of floe requirements as set forth herein, the Count), may 11ke such action as it deems appropriate to compel compliance. The County Engineer farther retains the right to rerw ke this Permit by verbal notiflcadon to lire ApplicantlCompany. Failure to obtain this permit and/or notify llte County Engineer's Office within 24 hours of beginning construction shall constitute grounds for job shutdown. By signing below, I certify that i am authorized to represent the Company listed below, and that the Company i grees to the conditions /provisions included in this permit. BridaeTex Pipeline Company, LLC Company Name Vamell E. Roberts By: ym/� Signature Permit Agent Title 2027 61st Street, Suite 100A Address Temple Texas 76504 City State Zip (303) 324 -6899 Phone Number vroberts @ufsrw.com Email: Vol. -- % /'J1 Pcl.�SL/ -- PIPELINE UTILITY APPROVAL Brazos County offers no objection to the proposed location of the ttility in the County right of may as shbwn by accompanying drawings and notice dated O/ — 11 — oW /Y_ except as noted below: (Month/Day/Year) 1{ EXCEPTIONS: , , Dr County Engineer Vol. __1 Z4-- P9• \PROPOSED PIPELINE CROSSING \ \ LOCKE ROAD (NORTH CROSSING) 4.?,. C/L INTERSECTION ` PROF .° AGO \ LAT:= 030'49'45.54" CR058pG LONG: — 096'21'45.76" a� ° "as ` ° x�'r NOLLE M. CLARY TRACT VICINITY MAP -NOT TO SCALE TRACT 4r\ �aJ* ,x ° ALAN OE}ILER'f Oh 9" � ?s i'y J s`e KAZ Ne{Reff 1��A6P EY \ \f 4gBy, * • µ� * T PROPOSED \P\�P �20- PIP E LEGENn HIM ENTRY, P i F� LATINOS: 070'49'47.74° \ \\Q PROPOSED• PIPELINE P LONGITUDE: LONGITUDE: - 08621'50.75' \�P \ — R. EDGE OF ROW HOD LATITUDE: LON LONGITUDE. OJ049'42.80" P -- — — rL OF ROAD LONdNDE - 09621'18.01' \p \ `y fy, _i EXISTING P7PF3.1N+ E DRCH CENTERLINE `�P OVERHEAD UNE —P— ;PgxER SCALE: HOR. 1 " =40' FRODU SCALE: HOR. 1 " =40' rc w00 F SCALE: VER. 1 ° =30' 4 0 C O � NATURAL q GRADE + + a ° n° "' % x . + NGTU�RAL + 395 395 385 385 375 375 04 Z PROPOSED PIPE 365 365 HORIZONTAL DIRECTIONAL DRILL 355 355 NOTE: PIPE DATA 1. HORIZONTAL DATUM -TEXAS COORDINATE SYSTEM OF UTM WITH NAD83 DATUM, ZONE CONTENT: CRUDE OIL 14, US FOOT: CENTRAL MERIDIAN 89' W. CARRIER PIPE: 100', 20" O.D. X 0.408" WALL THICKNESS 2. ORTHOMETRIC MEOWS BMSEO ON NAVD 88 AS DERIVED FROM GPS OBSERVATIONS. API- 5L -X -8D If COATING: I2 -16 MBS FOE k 32 MILS ARO 1. EDGE OF BORE PR WILL BE AT A TEN FOOT (IV) MINIMUM CLEARANCE FROM THE MOP: 1440 PSIG SPECIFIED MIN. YIELD STRENGTH: 80.000 PSIG EDGE OF THE ROAD R04T OF WAY AND A TWO FOOT (2) MINIMUM CLEARANCE FROM MAX.TEST PRESSURE 2,064 PSIG ANY EXISTING UTIUTIES WITHIN THE ROAD RIGHT OF WAY. MIN. TEST PRESSURE: 1,857 PSIG i 4. EXISTING UTILITIES ARE SHOWN IN APPROXIMATE LOCATION GENERATED FROM PREVIOUS PIPELINE WILL ST CATHO ; HO PROTECTED METHOD OF INSTALLATION: HORIZONTAL DIRECTIONAL LL MAPS AND SURVEY, CONTRACTOR SMALL VERIFY EXACT LOCATION AND ELEVATION OF ALL EXISTING UTILITIES M THE AREA OF WORK PRIOR TO CONSTRUCTION AND CALL ATION NOTFs TEXAS ONE CALL SYSTEM AT 1 -800- 245 -4545 AND ALL OTHER UTILITY COMPANIES 1M1&U AT LEAST 2 WORKING DAYS (48 HOURS) PRIOR TO CONSTRUCTION. 1. LINE WILL BE INSTALLED BY HORIZONTAL DIRECTIO L DRILL PER S REQUIREMENTS OF UNION PACIFIC RAILROAD. 5. THE CROSSING 6 DESIGNED AND WILL BE CONSTRUCTED WITH PART 195 IN -TITLE .49, _ .. . _.. . CODE OF FEDERAL REGULATIONS AS PRESCRIBED BY THE DEPARTMENT OF TRANSPORTATION. Hi 1111111INIMIX Joe tmmmk=l P.RKw.. Two• S,O a 100 AR—IMEN 4 LROt N. TeA S 6735 r (512) . TR K.3 )4736 (6IP) 4L) -0515 F.K: (512) 326 -3028 EMAIL: SAMWSAMINC AIt 820' PIPE PIPELINE. ZO' PIPELINE CROS4NG LOCIE ROAD j BRAZOS COUNTY, TEXAS lC. NOWIN DING 'tote m DWG NO.: 7045 -PD -266. _.__.�._....... PANY. \MMDU,NW,3 61 9R1DOETEX\SEOYFNf 3 \FM \PIG \P0W SKETCKES\7041! p1% ta.e LOCKS RD vol —1 K pg. welp!Y Project BRIDGETEX NORTH PIPELINE PROJECT - 1 Location Data TEXAS 1/28/2013 API 1102 - Liquid Pipeline Crossing Highway PIPE AND OPERATIONAL DATA Operating Pressure [psi] 1440.00 Operating Temperature rFj 60.0 Pipe Outside Diameter [in] 20.00 Pipe Wall Thickness (in] 0.406 Pipe Grade: X60 Circumferential Stress from Earth Load [psi] Specified Minimum Yield Stress 60,000 Design Factor 0.72 Weld Joint Factor 1.00 Pipe Class: Welded and �ElectriVcyRResistance Young's Mcdulus1or Sfee?�si] 30,000 Poisson's Ratio for Steel 0.30 Coefficient of Thermal Expansion [per "Fj 0.0000065 Notes. PAVED ROAD - BORED CROSSING 00 RESULTS: SITE AND INSTALLATION DATA: Soil Type: Soft to medium clays and silts wi low /medium plasticities E'- Modulus of Soil Reaction [ksi] 0 Er - Resilient Modulus [ksi] 5 Average Unit Weight of Soil (Ibt" 1 Pipe Depth [ft] 5 Bored Diameter [in] 2: Installation'remperature [ "F] 61 Design Wheel Load from Single Axle [kips] Design Wheel Load from Tandem Axles [kips] Pavement Type: Flexible Impact Factor Method: ASCE - Highway Hoop (Barlow) Stress [psi] 35,468 Allowable Hoop Stress [psi] 43,200 Stiffnes Factor for Earth Load Circumferential Stress 2,862 Burial Factor for Earth Load Circumferential Stress 0.81 Excavation Factor for Earth Load Circumferential Stress 1.00 Circumferential Stress from Earth Load [psi] 3,199 Impact Factor 1.50 Highway Stiffness Factor for Cyclic Circumferential 19.00 Highway Geometry Factor for Cyclic Circumferential 1.00 Cyclic Circumferential Stress [psi] 1,978 Highway Stiffness Factor for Cyclic Longitudinal Stress 14.20 Highway Geometry Factor for Cyclic Longitudinal Stress 0.99 Cyclic Longitudinal Stress [psi] 1,463 Notes. PAVED ROAD - BORED CROSSING Maximum Circumferential Stress [psi) 39,925 Maximum Longitudinal Stress [psi] 12,847 Maximum Radial Stress [ps] -1,440 Total Effective Stress [psi] 36,390 Allowable Effective Stress [psij 43,200 Stress [psi] Calculate Allowabl PASS /FAIL Hoop 35,468 43,200 JPASS Effective 36,390 43,200 PASS Girth Welds 1,463 8,640 PASS Long. Welds 1,978 16,560 1 PASS Reference: API RP 1102 "Steel Pipelines Crossing Railroads and Highways" Prepared BY Adaeze Iloeje I Approved By Pe9 M AGELLAN' ® MIDSTREAM PARTNERS. L.P. DESIGN AND INSTALLATION MATERIAL ASSURANCE 1, Craig Bailey , declare to the best of my knowledge, the F 20" BridgeTex Pipeline has been designed per the latest edition of API RP 1102, 'Steel F Crossing Railroads and Highways' and will be constructed with Part 195 in Title 49, Code of Regulations as prescribed by the Department of Transportation. BridgeTex Pipeline Company, LLC By Magellan Pipeline Company, LP., ifs onatruction Manager By: Magel{5n PipelinliGP, LlXits general partner Signati _Manager— Enginecring and Construction Title _918- 574 -7025 Phone State of Oklahoma County of Tulsa Sworn to and subscribed before me on the day of 2013 - --- -- - -- i^n a SHE RRIE L. GUTHRIE by SFnt Notary Public State of Oklahoma Notary Public ��y SHERRIE L. GUTHRIE Commission # 03005115 Explre504H9118 t Vol. /;?;;!I Pg. —W40, Z MMAEGELIRAW Letter of Authorization February 8, 2013 Re: Appointment of Representative Bridge Tex Pipeline, LLC appoints the following firm /persons to represent it in negotiations regarding permitting for State Highways, County Roads, Rail Roads and State controlled water crossings within the following Texas Counties: Scurry, Fisher, Nolan, Taylor, Callahan, Brown, Comanche, Hamilton, Coryell, McLennan, Bell, Falls, Milam, Robertson and Brazos. Firm: Universal Field Services, Inc. Authorized persons: David Zimmerman, Bill Hillery and Varnell E. Roberts. Should you have any questions in this regard, please contact me at 918- 574 -7393. Respectfully, ` JA Robert W Miller SR Real Estate Representative BridgeTex Pipeline Company, LLC One Williams Center, MD: 27 -8 Tulsa, OK 74172 Vol. pg. "'?v ZJNIVERSAL ItIMMIPF nm samnass. oe. December 14, 2013 Mr. R. Alan Munger, P.E. County Engineer 2617 W. Hwy 21 Bryan, Texas 77803 Re: BridgeTex Pipeline Company, LLC - Proposed 20" Crude Oil Pipeline Colorado City, Texas to Houston, Texas Dear Sir; BridgeTex Pipeline Company, LLC (BridgeTex) is proposing to construct a 20" (twenty inch) diameter pipeline for the transportation of Crude Oil, a portion of which passes through Brazos County. Construction of the proposed pipeline is scheduled to begin during the fourth quarter of 2013 and is expected to be placed in- service during the second quarter of 2014. This letter of request limits the number of pipelines to one pipeline only, and limits the product carried to Crude Oil. BridgeTex Pipelin Company, LLC, a wholly owned subsidiary of Oxy Midstream Strategic Development, LLC and Magelle Midstream Partners, L.P. will construct and own the pipeline. The purpose of this letter is to request a Permit to construct said pipeline across Locke Road (North) a: shown on the attached Map. Also attached is the road crossing Plan /Profile Sheet at the required bury depth often feet (10') below ditch flow line. A completed application and Permit fee is attached and m2 a part of this letter. All components of the project have been designed and will be operated in full compliance with the Department of Transportation Title 49, Code of Federal Regulations, Part 195 Texas Department of Highways. The pipeline will be constructed at the 48" design depth through privately owned land in the County. Pipeline road crossings will be non - cased. The proposed pipeline will be monitored and controlled remotely from the Magellan Operations Control Center located in Tulsa, Oklahoma. The control center meets the Pipeline and Hazardous Materials Safety Administration (PHMSA) definition of control room and the operators meet the PHMSA definition of controllers and all are subject to PHMSA management regulation (CFR 195.446). The control center is manned 24 hours a day, 7 days a week and 365 days a year. The pipe material /grade is API -5L- X60 -PSL2 ERW with the following specifications: 20.000" O.D., 0.4( W.T., 1440 PSI Operating Pressure with a 0.72 Design Factor and 60,000 Specified Minimum Yii Stress. Valves are ASME CL 600; API 6D. During construction, primarily between 6 a.m. and 8 p.i only typical construction noise will be generated and there is no construction methodology planned t; will produce vibrations. Methods of construction for the pipeline will be conventional open trench (O' direct bore (DB) or horizontal directional drill (HOD). Bore Pits will be located behind the edge of Rd and care wig be taken not to jeopardize the slope or integrity of the road shoulder. All safety regulatic of the Texas- Department of Transportation will be observed and traffic control measures will follow t Texas Manual of Uniform Traffic Control (Example attached). Construction activities must meet the general requirements set forth in the U.S. Army Corps of Engineei (USACE) Nationwide Permit 12, specifically regarding Soil Erosion and Sediment Controls and U.S. Environmental Protection Agency (EPA) recommendations regarding field activities. Operators are required to implement and maintain Best Management Practices (BMPs) to minimize discharges of pollutants, including sediment in storm water both during and after construction activities to help ensure protection of surface water quality. A BMP Plan which describes general practices and procedures designed to minimize and control pollutants in storm water discharges associated with the proposed construction activities can be provided prior to construction. The Permit requested herein is a Brazos County jurisdictional crossing and therefore, it is respectfully requested that the Commissioners Court accept these materials and issue a Permit to BridgeTex Pipelir Company, LLC, allowing for construction of the subject crossing within Brazos County. If you have any questions or need additional information, please contact me by phone at 303 - 324 -6899 by email at vrobertsd%ufsrw.com. Respectfully, BRIDGETEX Pipeline Company, LLC By: Universal Field Services, Inc. 2027 S. 61" Street, Suite t00A Temple, Texas 76504 ���ico'rr -coo Varnell E. Roberts Permitting Agent Enclosures Vol,,---/ % fj Pg. i�vf� - BRAZOS COUNTY ROADWAY SAFETY AND ROAD PRESERVATION STANDARDS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY A. General Requirements 1. Adequate drainage shall be maintained in ditches at all times, 2. Pennittee will use best management practices ( "BMP ") (EPA and TCEQ both provide lists of examples ofl BMPs) to minimize erosion and sedimentation resulting from the proposed installation. 11 3. The permiltee shall take precautions to avoid damage to property. All County Right of Way and property "shall be restored to its original condition, as far as practical, in the opinion of the County Engineer or alpointed representative. 4. The construction and maintenance of such utility shall not interfere with the property or rights of a prior 5. Perin ittee shall not interfere with other utilities located in the right of way. In the event damages occur, will be liable to the County or other utilities running through the right of way. 6. Comity Engineer shall determine whether or not permittee's plans shall inconvenience the public,l If it is determined that inconvenience to the public exists, then the County Engineer will decide whether such project will be allowed or if an alternative exists so as not to inconvenience the public. it B. Safety Requirements 1. Proper traffic control measures must be put in place prior to beginning work and remain in place th ring the duration of the job. All traffic control measures trust follow the Texas Manual of Uniform Traffic Control Devices ( TMUTCD). See Traffic Control Requirements below. 2. During construction, all safety regulations of the Texas Department ofTranspottation shall be observed. 3. Petmittee must take such precautions and measures, including placing and displaying safety devices,, as may be necessary, in order to safely conduct the public through the project area. Company shall provide Flagmen, signs, signals or devices necessary to provide complete safety to the public. 4. Adequate provisions must be made to cause minimum inconveniences to traffic and adjacent property 5. No cable, conduit and/or pole line shall be laid, constructed, maintained and /or repaired so as to constitute a danger or hazard of any kind to persons or vehicles using such road. Any poles placed in the Right of Way for future installation shall be placed at the back of the Right of Way. Exceptions may be approved by the County Engineer, 1 C. Traffic Control Plnu I. A traffic control plan, pursuant to the TMUTCD or Engineered Traffic Control Plat must be prov following: A. Any construction (i.e. pit, excavation, hole) left open over night, requires specific niglittime tr measures pursuant to the TMUTCD; b. ifconstruction. is, �yith inte4(I0).feet.oftheroadway;or_ c. Any work performed in the road right -of -way; 2. Plan must be attached to the Perin it and kept at the job site any time work is being performed. for the control 3. Plan nvust set forth the time of completion for the job. Vol. .3 Pg. '� D. Design Standards 1. All overhead installations shall conform to clearance standards of the Texas Department of I ransportation pnd the pole be placed in the designated area for power specified as set forth in the Texas Utilities Code, Section I11.WS. 2. All pole installation (including lighting) shall be placed at the backside of the Right of Way to ensure sllafety to the public. Any pole placed in violation of this requirement will be required to be moved to the apOopriate location at the company's expense. Exceptions may be approved by the County Engineer. 3. All underground installations shall (these are minimum depths— utility may place deeper): a, be placed at a mininium depth of forty-eight (48) inches below the top of the pavement; b, beat least thirty-six (36) inches below ditch flow line when installation is within the area measured fro top of bank to top of bank; c. be at least forty -eight (48) inches below ditch flow line if low pressure gas or petroleum lines. For high pressure gas and petroleum lines, see High Pressure Pipelines requirements listed below; d. not be closer than ten (10) feet from the edge of pavement. Exceptions may apply in tights of way of less than 60'. 4, Water Lines: All water lines must be a minimum 36- inches below the ditch flow line and cased. Wnteilii es shall be cased if crossing under the roadway. 5. Utilities in all new developments that have 60 feet or greater of right of way shall be installed within locations based upon the type of utility. The locations shall be as follows: (measured from back of right Power — 0 -2 feet, nominally P Phone — 2 -4 feet, nominally 3' Gas -4.6 feet, nominally 5' Cable — 6 -8 feet, nominally 7' 6. Utilities with less than 60 feet right -of -way in all new developments shall install the utility in a similar Manner as referenced in No. 3 above, however, the County Engineer or its designated representative will provide final approval of each utility location. Jj 7. The length of any trench to be opened in advance of the pipe, conduit or ducts may not be longer than 4i 0' if left open over night or unattended, 8. Crossings under a county road shall: a. be bored or jacked. ABSOLUTELY NO OPEN CUTS WITHIN COUNTY ROAD PAVEMEN ; b, be pressure grouted for the full length of the crossing jthe annular space between pipe and using and soil exceeds one (t) inch. Brazos County must be given 24 hours notice of pressure grouting perations and have the opportunity to have an inspector on site to observe pressure grouting operations; c. TxDOT Standard Specification Item 476 shall be followed for all boring, jacking, tunneling and,joints, 9. Bore Pits a. no pits shall remain open longer than 2 days; b. all pits shall have proper traffic control measures in place. See Traffic Control Plan listed above: C. pits shall NOT be located within ten (10) feet from the edge of pavement without prior approval from the County Engineer or his representative; d. when pits are to remain open for more than 8 hours, due diligence will be used in protecting th spoil pile to prevent drainage problems; el based upon soil conditions, the County Engineer or his representative may require shoring to protect pavement integrity; f. based upon soil conditions,.the.County Engineer or his representative may require pits be plaped further from the edge of road. i Vol. / %4 pg. '/� 510 10. Any installation within ten (10) feet of edge of pavement shall meet the following; a. location must be approved by the County Engineer or his representative b. backfilled with cement stabilized material. C. based upon soil conditions, the County Engineer or his representative may require shoring to protect pavement integrity. d. All excess water and mud shall be removed from the trench prior to backflling. Any backfll I placed during a rainy period or at other times where excess water cannot be prevented from entering the trench will be considered TEMPORARY and shall be replaced with PERMANENT cement stabilized materiel as soon as weather permits; e. All disturbed base and pavement materials shall be removed and restored to the satisfaction of the County Engineer or his representatives. f. No side or lateral tamping to fill voids under the base and pavement materials is allowed. 11. Company must be careful to notjeopardize the slope or integrity of the shoulder of the road. In the event Company damages the slope, shoulder or any other portion of the right -of -way, Company will be responsible for repairing the damage and replacing the right -of -way to the condition it was prior to commencing construction. 12. Operation of construction and /or maintenance equipment on the traveled surface of any improved Count road will not be permitted, except in an instance whereby the laying, construction, maintenance and/or repair of cables, conduits and /or pole lines cannot be accomplished by any other method and in this event all such' equipment shall be of the rubber tire variety. Appropriate traffic control shall be provided meeting TMUTCD requirements. III 13. In the event said construction and/or maintenance and /or repair requires Company to remove, cut orjeoppardize any section of the road (asphalt, cement, road base, etc), Company will be required to provide a perform ince bond or letter of credit securing necessary repairs. Said bond amount will be determined by the County Engineer. 14. The applicant shall submit a letter of "No Objection" from the Army Corps of Engineers for all designat wetlands and environmentally sensitive lands. E. Emergency work I. in the event Company is required to perform emergency services, that requires excavation in a County Fight of Way, and unable to notify the County Engineer prior to conducting emergency repairs, Company shall notify County Engineer within 24 hours of beginning constructionlrepairs. This will allow the County Enginee�, s Office an opportunity to inspect the site to ensure the integrity of the County Right of Way and traffic safety controls used. F. Repairs to existing fnellitles 1. Maintenance and/or repair to existing cables, conduits, and /or pole lines which require disturbance of the sod, shall not be performed until plans describing such maintenance and/or repair have been approved by the ounty Engineer or its designated representative and a permit has been obtained. G. Relocation of alllitles: 1. When and if the County Engineer determines that it is necessary for the construction, repair, intproveme t, alteration or relocation of all or any portion of said road, any or all poles, wires, pipes, cables or other facilities and appurtenances authorized hereunder, shall be removed from said road, or reset or relocated thereon, IIs required by the County Engineer within a reasonable time as determined by the County Engineer and Utility Company, and at the expense of the Utility Company. Vol. /&I P9• A5-1 H. Higli Pressure Pipelines I. All utility Permits for high pressure pipelines (generally 60 PSI or greater), whether pertaining to contr lied access or non - controlled access installations, should contain the following additional information in th t description of the permit. - diameter -wall thickness - material specification - minimum yield strength - maximum operation pressure of the pipeline 2. With the exception of the maximum operation pressure of the pipeline, this information is to be supplie for both the carrier pipe and the casing. 3. Assurance must also be given that the installation material and design meet the minimum Federal Safe I Standards for Liquid and Gas Pipe Lines. Assurance must be provided on company letterhead and signed by an authorized representative of the company. f 4. Petroleum Pipelines: Depth Type of Pineline (below deepest ditch erade) Special Requirements Encased Pipe Less than 10' Must be covered with concrete pad at least 3( "deep Encased Pipe Greater than 10' No concrete pad required i Non -Cased Pipe Less than 10' Must he covered with concrete pad at least 4I " deep Non -Cased Pipe Greater than 10' No concrete pad required The Concrete pad shall be minimum of 3" thick and width shall be pipe diameter plus 18" 5. Under no circumstances will a pipeline be installed parallel to a County Road within the 11 Way. 'transmission lines have been determined to be petroleum pipelines (which includes lines) and shall not be parallel to a County Road. 6. Natural Gas Distribution is a line that serves the final customer. Vol. gas Pg. ,2-sz 1 i �qa Z ddd S 'tY Y_1 •�3 ^ ^R$ °BBB° III- ,;) k 1e C.$C 99 '^ 2 MIM M b_ R�'FC RiAYB�� P�< Rai ^aas ^.a� 111111111 ri y ! p( c E a i � ��ti �d �¢�gggsi SbH �•sa E aJ °`� � `'�' !� 1 5 yg•� ��T�s ! =`se 101- to cf���Ela Y sat Piz v y{ q py{ ) 7, ... B .. a�• C �e �! ;� A�i'b §'pe�S •iRb b �i � bEz 5t Eiy bE�p �Ti1 G at till igil 3i5 � k e? bg 4 - . -. -.- pf ey. -' -.;n in.-- .d_Twle .- .- .- .- .- .- _- . -- -. -. a� i � • .e..ar �4� w�0i c ��� .i t w 19 fp ..oc 717;�41 z O K �Hlrc.f e • �Hln°Yf � O N 4 AIN S Cii f c ra��vc j p G ~ V all 6i �l: ib�P i�Sb�6's 53 ww. ov aeAa vin a. R � L1 N �� ki� � .a•i .ec a rvi ..i it.� � g uin w oc A. . y s� wennuc e • �wnnuc a � a u•. H _ Vf { e Gil w. c - s'ocw J O v nauc weimu U cWJ C. Lind di�s$ ? w""' NS'.' r.:. itiiiwi. . a'°°'°'....^.. n.::' �i�. L,.^. ry °.'k °wl'°��i�l}."•iuSd°u•"R�.7u rsm. »�o Tract 3C? 0.— s�c1.7 -- ^ L: 1- S:•<lU� 11 �' ` `0—05 �— BRIDGETSC PIPELINE COMPANY, LLC Aao ti Code = 7 S ONE OX 22185 5 CENTER P OSA. OK 7421 -2188 Noe $� 0 O PAY TO THE ORDER OF / �Q Z j yt S cb DO }}✓? u _L D3 DOLLARS Social Security or Tax ID Number (Mailing Address Cfry tare, Zip Code sn -imo JPMorgan Chase Bank, N.Aj�' IV oo-zaao ae �� } '. W` U lam^ v ti i v .ILK 1DGE 1Ek �'�ss ��� S f l� Cr�ss��res C � o �ZCKFh4n"� CF Mr ?F,,Ly �� Fmgc'z5 /Zorh� Lur,K= l gc""n - 22 Z LiNG2r FC. /_a" �Fi212iL� GRE &I� 2vrro . QSr'�KSz��Y (,IM,Ir �SLLy S�In/ IrtP I�drrO DkM01P -A-7 ROV' G#K Lit j v" Vol. pg. BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPARTMENT: Road & Bridge MEETING DATE: January 21, 2014 SUBJECT: Utility Permit — BridgeTex Pipeline Company, LLC Consider and take action on the BridgeTex Pipeline Company utility permit construct road bore under Locke Road (east). Project will lay twenty inch (2( pipeline for transportation of crude oil. Site is located in Precinct 2. SUBMITTED BY: J e V. Salvato Right of Way Agent APPROVED BY: Commissioner Precinct 2 This request is APPROVED NIED by Commissioners' Court �a Duane Peters, County Judge DATE: 2 21 TO: THE COUNTY ENGINEER OF BRAZOS COUNTY, TEXAS Comes now BddgeTex Pipeline Company,LLC (company natnef, hereinafter referr "Company" a Delaware (state) Corporation, with authority to transact business in Texas, actin through its duly authorized representative, and hereby petitions the County Engineer for the right to lay, maintain, repair and/or operate equipment under, over, across and/or along certain County Roads as shown on and diagrams attached hereto and said location described as follows: Pacilhy to Cross Road to as by and Road Name & Brock Number Length of Crossing TYPE OP CONSTRUCTION CHECK ONE Bored Jacked Driven Casedl Locke Road (East) 60• ✓ FaciliN to Parallel County Road Within Right- of-Wav CONSTRUCTION TYPE 20" Diameter 0.406" Well l'hickness ✓ High Pressure Underground ❑ Low Pressure U Pipeline (60 psi or greater Pipeline (60 psi Material Specification API - 51--x-60 operating pressure) pressure) Minimum Yield Strength Maximum Operation Pressure 1440 PSIG The location and description of the proposed installation and appurtenances must be fully shown on the attached' detailed drawings. The Company shall commence actual constructionAvork in good faith within 60 days from the date of said permit and shall complete said construction Avork within 180 working days. (COMPANY MUST FILL IN). �f such construction is not begun by the 601" day, Company will be required to apply for a new permit. Company declares that prior to filing this application, it has ascertained the location of all existing utilities, both jial and underground, and the filing of this application is prima facie evidence that the proposed installation will not conflicl with any existing utility. A copy of this permit shall be kept at thejob site any time work is being performed. It is expressly stipulated that this Permit is a license for permissive use only and that the placing of facilities upon public property pursuant to this permit shall not operate to create or vest any property right in said holder. It is understood and agreed that the rights and privileges herein set out are granted only to the extent of the County `s right, title and interest in the land.tobe.entered upon and_used.by. the holder and.the holder-will at all times assume risk of and indemnify, defend and save harmless Brazos County from and against any and all loss, damages, cost or expense arising in any manlier on account of the exercise or attempted exercise by said holder of the aforesaid rights and privileges. Any deviation fi•om these specifications must be approved by Brazos County Engineer's Office or its designated representative. I Vol. /Za Py.o2,5_ 6 Approval of County Engineer's Office may take as long as two weeks n$n complete application is received. Applicant agrees to comply with all rules of the County Commissioners and the County Engineer in constructioi i of said installation attached hereto as BRAZOS COUNTY DESIGN STANDARDS AND SAFETY PRECAIJTJON REQUIREMENTS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY and incojporated herein for reference. In the event Company fails to obtain a permit prior to the Installation or does not install mlibles in compliance with installation requirements set jordr herein (le. dept/+, location, etc }, Company assumes all fnnnclal respoasibitity for damages andlor destruction of lines, cables, etc, based upon its failure to comply with Brazos County requirements. Applicant agrees that if Brazos County demonstrates a violation of fire terms of this policy, Applicant stipul ites that requisites for injunctive relief exist and that Brazos County Is entitled to relief enjaining any conduct by 1plicant which Is contrary to the policies. This permit is a revocable pernlb Brazos Counts reserves the right to revoke this permit at any titre, in the sole discretion of Brazos County, for Interests of public health, safely or welfare, or for failure to repair any domag�s upon demand, or for any other reason deemed sufficient by Brazos Co nly. La the event Company jails to comply with any or rill of the requirements as set forth herein, the Cotnry may io a such action as it deems appropriate to compel compliance. The County Englueer further 'retains the right to revoke this Permit by verbal notification to the Appllcant/Comparny. Failure to obtain this permit andlor notify the Cmury Engineer's Office within 24 hours of beginning cansvruction Shall constitute grounds for job shutdown. By signing below, t certify that I am authorized to represent the Company listed below, and that the Company's rees to the conditions /provisions included in this permit. BridoeTex Pipeline Company, LLC Company Name Vamell E. Roberts p By. e Signature Permit Agent Title 2027 51 at Street, Suite 100A Address Temple Texas 76504 City State Zip !3031324 -6899 Phone Number vroberts @ufshw.com Email: vol.-If' I g. g,5-17 _ PIPELINE UTILITY APPROVAL Brazos County offers no objection to the proposed location of the utility in the County right of way as down by accompanying drawings and notice dated Ot _ /07 — 040 / y except as noted below: (Month/Day/Year) EXCEPTIONS: County Engineer ig. aza, HDO ENTRY, PROPOSED PIPELINE CROSSING LATITUDE: 03749.47.34• LOCKE ROAD LONCIIUOE: - 096'21'50.75• 1 LATITUDE- 1130'49'42.80' (EAST CROSSING) Pc nw� LONGITUDE: - 09621'38.03• \ �. NOLLE M. CLARY / TRACT Illoposal CR0591NG� "\W Tut` �( ro`DD ,\M 9 4 OyOA VICINITY MAP -NOT TO SCALE O ,M. M1e1 �/ /UBliY tltl89V'JOG .N�tl/. a� 9 / ON C/L INTERSECTION LAT: =030'49'44.47 "d` ON°60 LONG: =- 096'21.42.75" 126 " oN PROPOSE / /mac 20• PIPELINE LEGEND PROPOS R Row LINE D PIPELINE EDGE OFIROAD Q OF / •y G5� ROAD P Q' % FENCE / ALAN OEHLE(i� �_ pT & DIX6CCHHNCEHIERUNE / _ _ P TRACT SCALE: HOR. 1 " -30' -P OVERHEAD POWER LINE PROFILER SCALE: HOR. 1 " =30' g z °- SCALE: VER. 1 " =30' oa o 3 w J J NATURAL M "F IR '+ 't R NATURAL G E +o + + oho+ o EAi 395 GRADE 395 t— 3 1 I 385 385 375 375 PROPOSED PIPE ro 365 HORIZONTAL DIRECTIONAL i 365 DRILL i 355 + 355 345 i 345 NOTE: PIPE DATA 1, HORIZONTAL DATUM-TEXAS COORDINATE SYSTEM OF UTM WITH NAD83 DATUM, ZONE CONTENT: CRUDE OIL 14, US FOOT: CENTRAL MERIDIAN 99' W. CARRIER PIPE: 100', 20" O.D. % 0.406' WALL THICKNESS 2. ORTHOMETRIC HEIGHTS BASED ON NAVD 86 AS DERIVED FROM CPS OBSERVATIONS. API- SL -X -60 COATING: 12 -16 MILS FBE k 32 MIS ARO 3. EDGE OF BORE P6 WILL BE AT A TEN FOOT (10') MINIMUM CLEARANCE FROM THE MOP: 1440 PSG SPECIFIED MIN. YIELD STRENGTH: 60,000 PSIG EDGE OF THE ROAD RIGHT OF WAY AND A TWO FOOT (2) MINIMUM CLEARANCE FROM MAXTEST PRESSURE: 2,064 PSIG ANY EXISTING UTIUTIES WITHIN THE ROAD RIGHT OF WAY. MIN. TEST PRESSURE: 1,857 PSG iNPEUNE WILL BE CATHODICALLY PROTECTED !. EXISTING ARE SHOWN M APPROXIMATE LOCATION GENERATED FROM PREVIOUS METHOD OF INSTALLATION: HORIZONTAL DIRECTIONAL DRILL APS A SURVEY. VERIFY MAPS AND SURVEY. CONTRACTOR SHALL VERIFY EXACT LOCATION AND ELEVATION ON OF Nl IXISTING UTILITIES IN THE AREA OF WORK PRIOR TO CONSTRUCTION AND CALL C L INSMIA11ON NOTES: TEXAS ONE CALL SYSTEM AT 1 -800- 245 -4545 AND ALL OTHER URLITY COMPANIES AT LEAST 2 WORKING DAYS (48 HOURS) PRIOR TO CONSTRUCTION, 1. LINE WILL BE INSTALLED BY HORIZONTAL DIRECTIONAL DRILL PER REOUREMENTS OF UNION PACIFIC RAILROAD. 5. THE CROSSING IS DESIGNED AND WILL BE CONSTRUCTED WITH PART 195 IN TITLE 49, CODE OF FEDERAL REGULATIONS AS PRESCRIBED BY THE DEPARTMENT OF TRANSPORTATION. 5i, INPEUNE, B20" P..., TWOSUITE I0o TE.As675 J �� 16 757]5 ZO” PIPELINE LNG PIPE „2) 4, 7-051 5127 547 -ams OADSSING LOCKE ROAD LMg�K yy�p,yp�AS FAA. (512) 325-3029 EMAIL SAH415AM INC.aM BRAZOS CWNTY, TEXAS I N �IKKIEM10137 DWG NO.: 7045 -PD -288.1 I PA7HE%: \MW[LtAN \31]61 BMDOEIER \SFSMENL 3\f!D\ \P[RMrt 9(ElCNL4\>w5- HMO30.b U1CJfE RO FtSf_R1.dIG [vtol. l9s gas Project BRIDGETEX NORTH PIPELINE PROJECT -1 Location Date TEXAS 1 1/28/2013 API 1102 - Liquid Pipeline Crossing Highway PIPE AND OPERATIONAL DATA Operating Pressure [pso 1440.00 Operating Temperature [ "F] 60.0 Pipe Outside Diameter (in] 20.00 Pipe Wall Thickness [n] 0.406 Pipe Grade: X60 5 Specified Minimum Yield Stress 60,000 Design Factor 072 Weld Joint Factor 1.00 Pipe Class: Welded and pElectriiccyResistance Young's Modulus�or "S�Be ail 30,000 Poisson's Ratio for Steel 0.30 Coefficient of Thermal Expansion [per "F] 0.0000065 Cyclic Lonigtudinal Stress [psi] 00 RESULTS: SITE AND INSTALLATION DATA: Soil Type: Soft to medium clays and silts with low /medium plasticities 35,468 E'- Modulus of Soil Reaction [ksi] 0 Er - Resilient Modulus [ksi] 51 Average Unit Weight of Soil [Ib/ft3] 12, Pipe Depth [ft] 5 Bored Diameter [in] 22 Installation'remperature ['F] % Design Wheel Load from Single Axle (kips] 1 Design Wheel Load from Tandem Axles [kips] 1 Pavement Type: Flexible Cyclic Circumferential Stress [psi] Impact Factor Method: ASCE - Highway Highway Stiffness Factor for Cyclic Longitudinal Stress Hoop (Barlow) Stress (psi] 35,468 Allowable Hoop Stress [psi] 43,200 Stiffnes Factor for Earth Load Circumferential Stress 2,862 Burial Factor for Earth Load Circumferential Stress 0.81 Excavation Factor for Earth Load Circumferential Stress 1.00 Circumferential Stress from Earth Load (psi] 3,199 Impact Factor 1150 Highway Stiffness Factor for Cyclic Circumferential 19.00 Highway Geometry Factor for Cyclic Circumferential 1.00 Cyclic Circumferential Stress [psi] 1,978 Highway Stiffness Factor for Cyclic Longitudinal Stress 14.20 Highway Geometry Factor for Cyclic Longitudinal Stress 0.99 Cyclic Lonigtudinal Stress [psi] 1,463 Notes: PAVED ROAD - BORED CROSSING Maximum Circumferential Stress [psi] 99,92; Maximum Longitudinal Stress [psi j 1312,841 Maximum Radial Stress [psi] -I ,440 Total Effective Stress [psi] 3318,39( Allowable Effective Stress [psi] 43,20( Stress [psi] 12alculate Allowable PAS /FAIL Hoop 135,468 43,200 PAS Effective 36,390 43,200 PAS Girth Welds 1,463 8,640 PAS Long. Welds 11.973 167560 PAS Reference: API RP 1102 "Steel Pipelines Crossing Railroads and Highways" Prepared BY Adaeze Iloeje Approved Revision: 1[3.0.1 /15�� Pg, ow MAGELLAN® ®® MIDSTREAM PARTNERS, L.P. DESIGN AND INSTALLATION MATERIAL ASSURANCE I, Craig Bailey declare to the best of my knowledge, the p 20" BridgeTex Pipeline has been designed per the latest edition of API RP 1102, 'Steel P Crossing Railroads and Highways' and will be constructed with Part 195 in Title 49, Code of Regulations as prescribed by the Department of Transportation. BridgeTex Pipeline Company, LLC BY Magellan Pipclinc Compyyymy, LP., itsl2onstruction Manager BY: M7gn PipelinyGP, Lf , its general partner Signature _Manager— Enginecring and Construction_ Title _918 -574 -7025 Phone State of Oklahoma County of Tulsa Swom to and subscribed before me on the Y day of Vaaw 4k 2013 Q----- -- ----- -- ---- ---- --- --- - -- Notary Public 1 T^'� SHERRIE L. GUTHRIE ^t y ��, i' State of Oklahoma Notary Public iCOmmissiona03005114 Expires - ----al SHERRIE L GLn -HRIE 'off _ / -l✓ —! Pg. ..d Z AN MIDSTREAM PARTNERS, Letter of Authorization February 8, 2013 Re: Appointment of Representative Bridge Tex Pipeline, LLC appoints the following firm /persons to represent it in negotiations regarding permitting for State Highways, County Roads, Rail Roads and State controlled water crossings within the following Texas Counties: Scurry, Fisher, Nolan, Taylor, Callahan, Brown, Comanche, Hamilton, Coryell, McLennan, Bell, Falls, Milam, Robertson and Brazos. Firm: Universal Field Services, Inc. Authorized persons: David Zimmerman, Bill Hillery and Varnell E. Roberts. Should you have any questions in this regard, please contact me at 918- 574 -7393. Respectfully, I Robert W Miller SR Real Estate Representative BridgeTex Pipeline Company, LLC One Williams Center, MD: 27 -8 Tulsa, OK 74172 Vol. l �� 9. � An NO UNIVERSAL nEto ssRvra9111. me_ December 14, 2013 Mr. R. Alan Munger, P.E. County Engineer 2617 W. Hwy 21 Bryan, Texas 77803 Re: BridgeTex Pipeline Company, LLC - Proposed 20" Crude Oil Pipeline Colorado City, Texas to Houston, Texas Dear Sir; BridgeTex Pipeline Company, LLC (BridgeTex) is proposing to construct a 20" (twenty inch) diameter pipeline for the transportation of Crude Oil, a portion of which passes through Brazos County. Construction of the proposed pipeline is scheduled to begin during the fourth quarter of 2013 and is expected to be placed in- service during the second quarter of 2014. This letter of request limits the number of pipelines to one pipeline only, and limits the product carried to Crude Oil. BridgeTex Pipeline Company, LLC, a wholly owned subsidiary of Oxy Midstream Strategic Development, LLC and Magellan Midstream Partners, L.P. will construct and own the pipeline. The purpose of this letter is to request a Permit to construct said pipeline across Locke Road (East) as shown on the attached Map. Also attached is the road crossing Plan /Profile Sheet at the required bury depth of ten feet (10') below ditch flow line. A completed application and Permit fee is attached and made a part of this letter. All components of the project have been designed and will be operated in full compliance with the Department of Transportation Title 49, Code of Federal Regulations, Part 195 Texas Department of Highways. The pipeline will be constructed at the 48" design depth through privately owned land in the County. Pipeline road crossings will be non - cased. The proposed pipeline will be monitored and controlled remotely from the Magellan Operations Control Center located in Tulsa, Oklahoma. The control center meets the Pipeline and Hazardous Materials Safety Administration (PHMSA) definition of a control room and the operators meet the PHMSA definition of controllers and all are subject to PHMSA management regulation (CFR 195.446). The control center is manned 24 hours a day, 7 days a week and 365 days a year. The pipe material /grade is API -5L- X60 -PSL2 ERW with the following specifications: 20.000" O.D., 0.406' W.T., 1440 PSI Operating Pressure with a 0.72 Design Factor and 60,000 Specified Minimum Yielc Stress. Valves are ASME CL 600; API 6D. During construction, primarily between 6 a.m. and 8 p.m. only typical construction noise will be generated and there is no construction methodology planned that will produce vibrations. Methods of construction for the pipeline will be conventional open trench (OT) direct bore (DB) or horizontal directional drill (HOD). Bore Pits will be located behind the edge of ROVu and care will be taken not to jeopardize the slope or integrity of the road shoulder. All safety regulations of the Texas Department.of.Transportation will be observed and traffic control measures will follow the Texas Manual of Uniform Traffic Control (Example attached). Vol. ____ 4 _gf: 4g. 'Zdg Construction activities must meet the general requirements set forth in the U.S. Army Corps of Engine (USACE) Nationwide Permit 12, specifically regarding Soil Erosion and Sediment Controls and U.S. Environmental Protection Agency (EPA) recommendations regarding field activities. Operators are required to implement and maintain Best Management Practices (BMPs) to minimize discharges of pollutants, including sediment in storm water both during and after construction activities to help ensure protection of surface water quality. A BMP Plan which describes general practices and procedures designed to minimize and control pollutants in storm water discharges associated with the proposed construction activities can be provided prior to construction. The Permit requested herein is a Brazos County jurisdictional crossing and therefore, it is respectfully requested that the Commissioners Court accept these materials and issue a Permit to BridgeTex Pipeli Company, LLC, allowing for construction of the subject crossing within Brazos County. If you have any questions or need additional information, please contact me by phone at 303 - 324 -6899 by email at vrobertsOufsrw.com. Respectfully, BRIDGETEX Pipeline Company, LLC By: Universal Field Services, Inc. 2027 S. 61" Street, Suite 100A Temple, Texas 76504 Vamell E. Roberts Permitting Agent Enclosures Vol. /� BRAZOS COUNTY ROADWAY SAFETY AND ROAD PRESERVATION STANDARDS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY A. General Requirements 1. Adequate drainage shall be maintained in ditches at all times. 2. Permittee will use best management practices ( "BMP ") (EPA and TCEQ both provide lists of examples of BMPs) to minimize erosion and sedimentation resulting from the proposed installation. !I 3. The pennittee shall take precautions to avoid damage to property. All County Right of Way and propertylshail be restored to its original condition, as far as practical, in the opinion of the County Engineer or appointed representative. I 4. The construction and maintenance of such utility shall not interfere with the property or rights of a prior 5, Permittee shall not interfere with other utilities located in the right of way. In the event damages occur, pbrmittee will be liable to the County orother utilities running through the right of way. 6. County Engineer shall determine whether or not permittee's plans shall inconvenience the public. If it is determined that inconvenience to the public exists, then the County Engineer will decide whether such project will be allowed or if an alternative exists so as not to inconvenience the public. B. Safety Requirements I. Proper traffic control measures must be put in place prior to beginning work and remain in place during the duration of the job. All traffic control measures must follow the Texas Manual of Uniform Traffic (Control Devices (TMUTCD). See Traffic Control Requirements below. IIII 2. During construction, all safety regulations of the Texas Department of Transportation shall be observed. 3. Permittee must take such precautions and measures, including placing and displaying safety devices, as inay be necessary, in order to safely conduct the public through the project area. Company shall provide flagmen, signs, signals or devices necessary to provide complete safety to the public. 4. Adequate provisions must be made to cause minimum inconveniences to traffic and adjacent property 5. No cable, conduit and/or pole line shall be laid, constructed, maintained and /or repaired so as to constitute a danger or hazard of any kind to persons or vehicles using such road. Any poles placed in the Right of Way for future installation shall be placed at the back of the Right of Way. Exceptions may be approved by the County Engineer. II C. Traffic Control Plan L A traffic control plan, pursuant to the TMUTCD or Engineered Traffic Control Plan must be provided following: a. Any construction (i.e. pit, excavation, hole) left open over night, requires specific nighttime traffic measures pursuant to the TMUTCD; b. If construction is within ten (10) feet of the roadway; or c. Any wok performed in the road riglit•of -way; 2. Plan must be attached to the permit and kept at the job site any time work is being performed. the 3. Plan must set forth the time of completion for the job. Vol. - - -/_ -1�� pg. 7� D. Design Standards 1. All overhead instal lotions shall conform to clearance standards of the Texas Department of Transportation and the pole be placed in the designated area for power specified as set forth in the Texas Utilities Code, Section 181.045. 2. All pole installation (including lighting) shall be placed at the backside of the Right of Way to ensure I fety to the public. Any pole placed in violation of this requirement will be required to be moved to the appropriate location at the company's expense. Exceptions may be approved by the County Engineer. 3. All underground installations shall (these are minimum depths — utility may place deeper): a. be placed at a minimum depth of forty-eight (48) inches below the top of the pavement; b. be at least thirty -six (36) inches below ditch flow line when installation is within the area measured from top of bank to top of bank; c, be at least forty - eight (48) inches below ditch flow line if low pressure gas or petroleum lines. For high pressure gas and petroleum lines, see High Pressure Pipelines requirements listed below; d. not he closer than ten (10) feet from the edge of pavement. Exceptions may apply in rights of way of less than 60'. 4. Water Lines: All water lines must be a minimum 36- inches below the ditch flow line and eased. Waterlinl s shall be cased if crossing under the roadway. 5. Utilities in all new developments that have 60 feet or greater of right of way shall be installed within locations based upon the type of utility. The locations shall be as follows: (measured from back of rigin Power — 0.2 feet, nominally P Phone — 2 -4 feet, nominally 3' Gas -4 -6 feel, nominally 5' Cable —6 -8 feet, nominally 7' 6. Utilities with less than 60 feet right -of -way in all new developments shall install the utility in a similar mahner as referenced in No. 3 above, however, the County Engineer or its designated representative will provide final approval of each utility locafon. 7. The length of any trench to be opened in advance of the pipe, conduit or ducts may not be longer than 400 if left open over night or unattended. 8, Crossings under a county road shall: It. be bored or jacked. ABSOLUTELY NO OPEN CUT'S WITHIN COUNTY ROAD PAVEMENT; b. be pressure grouted for the full length of the crossing !f the annular space between pipe and casing and soil exceeds one (1) inch. Brazos County must be given 24 hours notice of pressure grouting operations and hove the opportunity to have an inspector on site to observe pressure grouting operations; C. TxDOT Standard Specification Item 476 shall be followed for all boring, jacking, funneling end joi its. 9. Bore Pits a. no pits shall remain open longer than 2 days; b. all pits shall have proper traffic control measures in place. See Traffic Control Plan listed above. C. pits shall NOT be located within ten (10) feet from the edge of pavement without prior approval from the County Engineer or his representative; d. when pits are to remain open for more than 8 hours, due diligence will be used in protecting the sp it pile to prevent drainage problems; e. based upon soil conditions, the County Engineer or his representative may require shofing to 3rotect pavement integrity; f. _.. based upon, soil conditions,. the County Engineer or his,.representative may require pits be placed i urther from tine edge of road. Vol. / 9S' iig. ,2e e 10. Any installation within ten (10) feet of edge of pavement shall meet the following: a. location must be approved by the County Engineer or his representative b. backfilled with cement stabilized material. C. based upon soil conditions, the County Engineer or his representative may require shoring to protect pavement integrity. d. All excess water and mud shall be removed from the trench prior to backftlling. Any backfill placed during a rainy period or at other times where excess water cannot be prevented from entering tiie trench will be considered TEMPORARY and shall be replaced with PERMANENT cement stabilized material As soon As weather pemnity, e. All disturbed base and pavement materials shall be removed And restored to the satisfaction of the County Engineer or his representatives. f. No side or lateral tamping to fill voids under the base and pavement materials is Allowed. 11. Company must be careful to not jeopardize the slope or integrity of the shoulder of the road. In the event Company damages the slope, shoulder or any other potion of the right- of-way, Company will be responsible for repairing the damage and replacing the right -of -way to the condition it was prior to commencing construction. 1 12. Operation of construction and /or maintenance equipment on the traveled surface of any improved County road will not be permitted, except in an instance whereby the laying, construction, maintenance and/or repair of cables, conduits and /or pole lines cannot be accomplished by any other method and in this event all such) equipment shall be of the rubber tire variety. Appropriate traffic control shall be provided meeting TMIJjfCD requirements. 13. In the event said construction and/or maintenance and /or repair requires Company to remove, cut orjec any section of the road (asphalt, cement, road base, etc), Company will be required to provide a perforr bond or letter of credit securing necessary repairs. Said bond amount will be determined by the County Engineer. 14. The applicant shall submit a letter of "No Objection" from the Army Corps of Engineers for all wetlands and environmentally sensitive lands. E. Emergency work 1. in the event Company is required to perform emergency services, that requires excavation in a County Right of Way, and unable to notify the County Engineer prior to conducting emergency repairs, Company shall notify County Engineer within 24 hours of beginning construction /repairs. This will allow the County Engineeri Office an opportunity to inspect the site to ensure the integrity of the County Right of Way and traffic safety controls used. 1 F. Repairs to evistingfacilities 1. Maintenance and /or repair to existing cables, conduits, and /or pole lines which require disturbance of the shall not be perfumed until plans describing such maintenance and/or repair have been approved by the 1 Engineer or its designated representative and a permit has been obtained. G. Relocation of rdilities., I. When and if the County Engineer determines that it is necessary for the construction, repair, improvement, alteration or relocation of all or any potion of said road, any or all poles, wires, pipes, cables or other facil'. and appurtenances authorized hereunder, shall be removed from said road, or reset or relocated thereon, as required by the County Engineer within a reasonable time as determined by the County Engineer and Company, and at the expense of the Utility Company. N. High Pressure Pipelines 1. All utility Permits for high pressure pipelines (generally 60 PSI or greater), whether pertaining to controlled access or non - controlled access installations, should contain the following additional information in the description of the pennit. - diameter -wall thickness - material specification - minimum yield strength - maximum operation pressure of the pipeline 2. With the exception of the maximum operation pressure of the pipeline, this information is to be supplied for both the carrier pipe and the casing. 3. Assurance must also be given that the installation material anti design meet the minimum Federal Safety Standards for Liquid and Gas Pipe Lines. Assurance must be provided on company letterhead and signcld by an authorized representative of the company. 4, Petroleum Pipelines: Depth Tyne of Pipeline (below deepest ditch grade) Special Requirements Encased Pipe Less than 10' Must be covered with concrete pad at least 36 "deep Encased Pipe Greater than 10' No concrete pad required Non -Cased Pipe Less than 10' Must be covered with concrete pad at least 4I" deep Non -Cased Pipe Greater than 10' No concrete pad required The Concrete pad shall be minimum of 3" thick and width shall be pipe diameter plus 18" 5. Under no circumstances will a pipeline be installed parallel to a County Road within the P Way. Transmission lines have been determined to be petroleum pipelines (which includes lines) and shall not be parallel to a County Road. 6. Natural Gas Distribution is a line that serves the final customer. gas I a ' J y�FF i I 16 °Fy 4 !bh S3p Mul ahsxrr §s § §R� K. ax:�a�sse. w a Egg h a p o Bh $y g 6's a a'Q¢¢ + x :� ��.ty Fe -➢666 i� y�z `e �s� � $ 4 � � + 5 B oil 3;}see6° 11-6 6 "yg 65 o it e bill S_ � _�yay .�yb 66l9 �ti V-ZV=i saaRR�s}k S.BC�q i$alp -#ts 31 S • E w �y �[Y!!bi1bh §b 41H 6t " sr - s p g shy 6 $idhB�E $i3itbY :¢ .� Is - - -. —.— Sa— ,— . —.[ull omN -1,►1Y ---- .— .-------- - - -. ~{, lit W N +UIIICN • C114 .gl..us ._ O Y 2 W O W' _ CJi_B .gImVS O � J91�Vf u ';o� �� �7J xu •un .w�.5 & � R�6� D a w •aol .05 a . v1 ui+ai x{ . � 6L.� ' g wln ! N Vi [9 [ { fMf•. ..l N• all !ti E9 =� p 0 m O g '+°•nw9 .plow({ _ N ns11w[ .1.1146 V W d U C CL p gr W1. � ab +P 3 s Vol `f!rpg,A� 7 Tract &0--Le) On L, 1- �S V�' »� F�s`S B BRIDGETEX PIPELINE COMPANY, LLC A= a Code �J Q ' GcL�I _ - ONE WILLIAMS CENTER TULSA, OK 7421 -2186 NO. 8 8 8 20 AY TO THE 1 ? I c ,,�n� DOI�LA � VC O Lf�I�t'+'Aq � C -( -� S/�-T -OZ 2' ��- `� ✓- i./! -�= � �DOLLARS �� 7 Social Security or Tax ID Number Mailing Address ] City late, Zip Code - -1 BPC ioeo JPMorgan Chase Bank, N.A/'- ^� Chico e, IL (''['fj 1 ���, , - n AUTHORIZED SI I I s-cc r-H,, ,n Cr Mr: 7rkY l2�- Fgnmc-35 9,0&0 Lot �F LC;f-Kr Zj, aS-rSL 5PF,KStENY iE DsuY 54-,+^r Dr`MO:? -&7 6A-k L"E %, SOD Vol. �9.02,Z) BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPARTMENT: Road & Bridge MEETING DATE: January 21, 2014 SUBJECT: Utility Permit — BridgeTex Pipeline Company, LLC Consider and take action on the BridgeTex Pipeline Company utility permit construct road bore under Zweifel Road. Project will lay twenty inch (20'� pipeli for transportation of crude oil. Site is located in Precinct 2. SUBMITTED BY: J V. Salvato Right of Way Agent APPROVED BY: Precinct 2 This request is APPROVED NIED ❑ by Commissioners' Court Duane Peters, County Judge DATE: 111'(114 Vol. l �� 22 TO: THE COUNTY ENGINEER OF BRALOS COUNTY, TEXAS Comes now BridgeTax Pipeline Company LLC [company name], hereinafter referred to as "Company" a Delaware [stale] Corporation, with authority to transact business in Texas, actinglby and through its duly authorized representative, and hereby petitions the County Engineer for the right to lay, construct, maintain, repair and /or operate equipment under, over, across and/or along certain County Roads as shown on drawings and diagrams attached hereto and said location described as follows: Facility to Cross Road Road Name & Block Number Length of Crossin TYPE OP CONSTRUCTION CHECK ONE Bored lacked Driven Cased I 2weifel Road 62' ✓ Facility to Parallel County Road Within Right-Of-Way CONSTRUCTION TYPE 20 _Diameter 0.406" Wall Thickness ✓ High Pressure Underground ❑ Low Pressure U Pipeline (60 psi or greater Pipeline (60 psi Material Specification API -51--x-60 operating pressure) pressure) Minimmn Yield Stmngth 0, I Maximum Operation Pressure 1440 PSIG The location and description of the proposed installation and appurtenances must be fully shown on the attached drawings. Tile Company shall commence actual construction/work in good faith within 60 days from the date of said permit and shall complete said construction /work within 180 working days. (COMPANY MUST FILL IN). If such construction is not begun by the 60th day, Company will be required to apply for a new permit. Company declares that prior to filing this application, it has ascertained the location of all existing utilities, both aerial and underground, and the filing of this application is prima facie evidence that the proposed installation will not conflict with any existing utility. A copy of this permit shall be kept at the job site any time work is being performed. It is expressly stipulated that this Permit is a license for permissive use only and that the placing of facilities upon ublic property pursuant to this permit shall not operate to create or vest any property right in said holder. I It is understood and agreed that the rights and privileges herein set out are granted only to the extent of the County's right, title and interest in the land to be entered upon and used.by the, holder and theholder will at all times assume risk cif and indemnify, defend and save harmless Brazos County from and against any and all loss, damages, cost or expense arising in any manner on account of the exercise or attempted exercise by said holder of the aforesaid rights and privileges. Any deviation fi•om these specifications must be approved by Brazos County Engineer's Office or its designated representative. { VOL 6. 't %z Approval of County Engineer's Office may take as long as two weeks after complete application is received. Applicant agrees to comply with all rules of the County Commissioners and the County Engineer in construction of said installation attached hereto as BRAZOS COUNTY DESIGN STANDARDS AND SAFETY PRECAUTION REQUIREMENTS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY and incoiorated herein for reference. I In the event Company fails to obtain a permll prior to the installation or does not install utilities in co nplinirce wltb installation requirements set forth herein (i.e. depth, location, etc), Company assumes all fluaucial responsttiilily for damages and/or destruction of lines, cables, etc. based upon hs joilure to comply with Brazos County requirements. Applicant agrees that if Brazos County demonstrates a violation of the terms of this policy, Applicant stipukilles that requisites for Injunctive relief exist and that Brazos County Is entitled to relief enjoining any conduct by applicant which Is contrary to the policies. Tlds permit is a revocable permit. Brazos County reserves the right to revoke this permit at any time, in lire sole discretion of Brazos County, for Interests ojpublic health, safety or welfare, or for failure to repair any damages upon demand, orfor any other reason deemed sufficient by Brazos County. In the event Company fails to comply with any or all of the requirements as setEarth herein, the Count'; may take such action as it deems appropriate to carpel compliance, The County Engineer further retains the right to revoke this Permit by verbal notification to the Applicant /Company. Failure to obtain this permit and/or notify tire County Engineer's Ogee uvithir 24 hours of beginning cons on shall constitute grounds for job shutdown. By signing below, I certify that i am authorized to represent the Company listed below, and that die Company a ees to the conditions /provisions included in this permit. BddaeTex Pipeline Company, LLC Company Name Varnell E. Roberts — B� G�f1 Signature Permit Agent Title 2027 61 at Street, Suite 100A Address Temple Texas 76504 City Stale Zip (303) 324.6699 Phone Number vroberts @ufsrw.com Email: Vol. _ N. ;-13 PIPELINE UTILITY APPROVAL Brazos County offers no objection to the proposed location of the utility in the County right of way as sh� wn by accompanying drawings and notice dated O / — i'7 ^ � 9 5/ except as noted below: (Month/Day/Year) EXCEPTIONS: _ . v [3r County Engineer Vol. PROPOSED PIPELINE CROSSING J. F 2 ZWEIFEL ROAD 96 \+ PROPOSED PROPOW Vol. 20" PI,P�EIELINE / ^N NO '� \\ ?\Q,. G /� VICINRY MAP -NOT TO SCALE \�\7� \N. �i� JOHN HENS NDRON EDWARD L ZWEIFEL AND D"q� + e \ / „ + O EVA ZWEIFEL TRACT 4D \L rMO�t/ASH., MARCH ! + C/L INTERSECTION E GEN SURVEY LMT: = 0w0'33.73" PROPOSED PIPELINE AWMCrAf� j ROW LINE : . EDGE OF ROAD OF ROAD \� \ \--- FENCE / \ C EXISRNG PIPELINE \ -1u0- BURIED PHONE CABLE PLAN \ -P- Po UNE - TOE OF SLO PE OF S LOPE E SCALE: HOR. 1 " =30' PROFILE z °- SCALE: HOR. 1"-30, SCALE: VER. i"=10* � � w Iq $ $ U J J tl jM �- �p R-8 565 _NATURAL__---, ---� --A —.HNC --- ---- -- ---'- -- NATURAL 565 GRADE y iy GRADE 560 560 _ —1 -_ _- - --- - -. _ 555 555 ;1 PROPOSED PIPE z o 20" OD 550 -- - --- _ .___- -' ----- --- - -- 550 NOTE PIPE DATA 1, HORIZONTAL DATUM —TEXAS COORDINATE SYSTEM OF UTM PATH NAD83 DATUM, ZONE CONTENT. CRUDE OIL 14, US FOOT, CENTRAL MERIDIAN 99' W. CARRIER PIPE 93' OF 20" O.D. X 0.406" WALL THICKN 2. ORTHOMETRIC HEIGHTS BASED ON NAVE 88 AS DERIVED FROM CPS OBSERVATIONS. API- 5L -X -80 COATING: 12 -16 MILS FEE 4 32 MILS ARO 3. bGE OF BORE PR WILL BE AT A TEN FOOT 10' MINIMUM CLEARANCE FROM THE MOP. 1440 PSIG ( ) SPECIFIED MIN. YIELD STRENGTH: 60.000 PSIG EDGE OF THE ROAD RN:Hf OF WAY AND A TWO FOOT (2) MINIMUM CLEARANCE FROM MAXTEST PRESSURE 2,064 PSIG ANY EXISTING UnURES WITHIN THE ROAD RIGHT OF WAY. MIN. TEST PRESSURE: 1,857 PSIG 4. EXISTING UTILMES ARE SHOWN IN APPROXIMATE LOCATION GENERATED FROM PREVIOUS PIPELINE WILL BE LLTION: CON PROTECTED METHOD Of INSTALLATION: CONVENTIONAL BORE MAPS AND SURVEY, CONTRACTOR SHALL VERIFY EXACT LOCATION AND ELEVATION OF A ALL DONE UTILITIES THE AREA WORK PRIOR S AND CALL CTHER INSTALLAnON NOTES TEXAS ONE CALL AT BlJTy LL SYSTEM 2 AND ALL OTHER Ui1LfIY COMPANIES L AT LEAST 2 WORKING GAYS (4B HOURS) PRIOR TO CONSTRUCTION. 1. LINE WILL BE INSTALLED BY BORE PER ING A (4a HOURS) PRIOR OF 'SPECIAL PROVISIONS, TKWT UTI PROVISIONS. T PERMITS, 5. THE CROSSING IS DESIGNED AND WILL BE CONSTRUCTED WITH PART 195 IN TITLE 49, DATED J/JO/99' DATED 3 /3C/ CODE OF-FEDERAL RECUURONS AS PRESCRIBED BY THE DEPARTMENT OF - TRANSPORTATION. TATIO- MAMIDRIIXIM 4891 6oYrmvesT PARKWAY PARKWAY Two. SUITS 100 pM R Au Tim, T6 76716 (512) 447-0675 FMK: (512) 326 -5029 EMAIL: SAMISAMINC.Rrs BRIOCETEX PIPELINE, LLC. 20' PIPELINE CROSSING ZWEIFEL ROAD BRAZOS COUNTY, TOM j r JOB MUMBEP.]2M1 SURVEY o. �;� �� 9 KI. BORNE IECNNICMKA.MiMS OKAWnl70H3 -BA-w 5.000 TRACT IOaWS -BA- PAKfYCWE .R CRAWFORU DELOB 0;1 O95 - OWG NO.: 7045 -PD -254 I PAT1i: \M/GFllAV \02]81 BfliOCETE% \SELYEN" 1 \CAD \iWC \PERYT SKETCHES \7013- BA- 023.5.OWG — Vol. �✓r pg �T� Project BRIDGETEX NORTH PIPELINE PROJECT - 1 Uw Location Date TEXAS 1 1/28/2013 Ir API 1102 - Liquid Pipeline Crossing Highway PIPE AND OPERATIONAL DATA Operating Pressure [psi] 1440.00 Operating Temperature ('F) 60.0 Pipe Outside Diameter (in] 20.00 Pipe Wall Thickness [n] 0.406 Pipe Grade: X60 5 Specified Minimum Yield Stress 60,000 Design Factor 0.72 Weld Joint Factor 1.00 Pipe Class: Welded and �ElectriycyResistance Young's Modulutsor "S�eecsi] 30,000 Poisson's Ratio for Steel 0.30 Coefficient of Thermal Expansion [per'F] 0,0000065 1,463 00 RESULTS: SITE AND INSTALLATION DATA: Soil Type: Soft to medium clays and silts witt low /medium plasticities 35,468 E'- Modulus of Soil Reaction [ksq 0.: Er - Resilient Modulus (ksi] 5.I Average Unit Weight of Soil pb /fP] 12 Pipe Depth [ft] 5 Bored Diameter (in) 22 InstallationTemperature ['F] 60 Design Wheel Load from Single Axle [kips] 1 Design Wheel Load from Tandem Axles (kips] 1 Pavement Type: Flexible 1,978 Impact Factor Method: ASCE - Highway 14.20 Hoop (Barlow) Stress (psi] 35,468 Allowable Hoop Stress [psi] 43,200 Stiffnes Factor for Earth Load Circumferential Stress 2,862 Burial Factor for Earth Load Circumferential Stress 0.81 Excavation Factor for Earth Load Circumferential Stress 1.00 Circumferential Stress from Earth Load [psi] 3,199 Impact Factor 1150 Highway Stiffness Factor for Cyclic Circumferental 19.00 Highway Geometry Factor for Cyclic Circumferential 1.00 Cyclic Circumferential Stress (psi] 1,978 Highway Stiffness Factor for Cyclic Longitudinal Stress 14.20 Highway Geometry Factor for Cyclic Longitudinal Stress 0.99 Cyclic Lonigtudinal Stress (psi] 1,463 Notes: PAVED ROAD -BORED CROSSING Maximum Circumferential Stress [psi] 39,92E Maximum Longitudinal Stress [psi] 112,847 Maximum Radial Stress (psi] - (j1,440 Total Effective Stress [psf] 9 ,39C Allowable Effective Stress [psi] 43,20C Reference: API RP 1102 "Steel Pipelines Crossing Railroads and Highways" Prepared By Adaeze Iloeje I APProved eYwfl` / , 1 / „, 1 Revision: 1,3.0.1 1 Vol. Pg,7 Calculated Aliowabl PA /FAIL 35,468 43,200 PAS EGirthWelds 38,390 43,200 PAS 1,463 8,640 PAS 1,978 16,56 0 PAS Reference: API RP 1102 "Steel Pipelines Crossing Railroads and Highways" Prepared By Adaeze Iloeje I APProved eYwfl` / , 1 / „, 1 Revision: 1,3.0.1 1 Vol. Pg,7 P M ® le® MIDSTREAM PARTNERS. L.P. DESIGN AND INSTALLATION MATERIAL ASSURANCE I _ Craig Bailey —' declare to the best of my knowledge, the p 20" BridgeTex Pipeline has been designed per the latest edition of API RP 1102, `Steel F Crossing Railroads and Highways' and will be constructed with Part 195 in Title 49, Code of Regulations as prescribed by the Department of Transportation BridgeTex Pipeline Company, LLC By.Magellen Ppdine Compmy.LP.,as onstruetion Manager By: Magekhn PipelinerGP, LtXits general partner Signature' _Manager – Engineering and Construction Title _918 -574 -7025 Phone State of Oklahoma County of Tulsa Swom to and subscribed before me on the Yf' day of -C- n "t[+n /" 2-013 • x T SHE RRIE L. GUTHRIE• by ! l� �i✓V I /?,Z ^-' w, Notary Public Notary Public a4y StatP of Oklahoma Commission 1/030ilS11S. EXPIMS - D411 ----- l SHERRIE L. GUTHRIE Vol. /-/91 pg._ a / % 1PJ MMAEGELLRAN" Letter of Authorization February 8, 2013 Re: Appointment of Representative Bridge Tex Pipeline, LLC appoints the following firm /persons to represent it in negotiations regarding permitting for State Highways, County Roads, Rail Roads and State controlled water crossings within the following Texas Counties: Scurry, Fisher, Nolan, Taylor, Callahan, Brown, Comanche, Hamilton, Coryell, McLennan, Bell, Falls, Milam, Robertson and Brazos. Firm: Universal Field Services, Inc. Authorized persons: David Zimmerman, Bill Hillery and Varnell E. Roberts. Should you have any questions in this regard, please contac 574 -7393. Respectfully, Robert W Miller SR Real Estate Representative BridgeTex Pipeline Company, LLC One Williams Center, MD: 27 -8 Tulsa, OK 74172 A111=1111WINIML UWZVZNli new seavreu. rre. December 14, 2013 Mr. R. Alan Munger, P.E. County Engineer 2617 W. Hwy 21 Bryan, Texas 77803 Re: BridgeTex Pipeline Company, LLC - Proposed 20" Crude Oil Pipeline Colorado City, Texas to Houston, Texas Dear Sir; BridgeTex Pipeline Company, LLC (BridgeTex) is proposing to construct a 20" (twenty inch) diameter pipeline for the transportation of Crude Oil, a portion of which passes through Brazos County. Construction of the proposed pipeline is scheduled to begin during the fourth quarter of 2013 and is expected to be placed in- service during the second quarter of 2014. This letter of request limits the number of pipelines to one pipeline only, and limits the product carried to Crude Oil. BridgeTex Pipeli Company, LLC, a wholly owned subsidiary of Oxy Midstream Strategic Development, LLC and Magell Midstream Partners, L.P. will construct and own the pipeline. The purpose of this letter is to request a Permit to construct said pipeline across Zweifel Road as sho% on the attached Map. Also attached is the road crossing Plan /Profile Sheet at the required bury depth ten feet (10') below ditch flow line. A completed application and Permit fee is attached and made a pa of this letter. All components of the project have been designed and will be operated in full compliance with the Department of Transportation Title 49, Code of Federal Regulations, Part 195 Texas Department of Highways. The pipeline will be constructed at the 48" design depth through privately owned land in the County. Pipeline road crossings will be non - cased. The proposed pipeline will be monitored and controlled remotely from the Magellan Operations Control Center located in Tulsa, Oklahoma. The control center meets the Pipeline and Hazardous Materials Safety Administration (PHMSA) definition of control room and the operators meet the PHMSA definition of controllers and all are subject to PHMSA management regulation (CFR 195.446). The control center is manned 24 hours a day, 7 days a week and 365 days a year. The pipe material /grade is API -5L- X60 -PSL2 ERW with the following specifications: 20.000" O.D., 0.� W.T., 1440 PSI Operating Pressure with a 0.72 Design Factor and 60,000 Specified Minimum Y Stress. Valves are ASME CL 600; API 6D. During construction, primarily between 6 a.m. and 8 p only typical construction noise will be generated and there is no construction methodology planned will produce vibrations. Methods of construction for the pipeline will be conventional open trench (( direct bore (DB) or horizontal directional drill (HDD). Bore Pits will be located behind the edge of R and care will be taken not to jeopardize the slope or integrity of the road shoulder. All safety regulati of the Texas Department of Transportation will be observed and traffic control measures will follow Texas Manual of Uniform Traffic Control (Example attached). Vol. /yJ Pg, _ f Construction activities must meet the general requirements set forth in the U.S. Army Corps of Engii (USAGE) Nationwide Permit 12, specifically regarding Soil Erosion and Sediment Controls and U.S. Environmental Protection Agency (EPA) recommendations regarding field activities. Operators are required to implement and maintain Best Management Practices (BMPs) to minimize discharges of pollutants, including sediment in storm water both during and after construction activities to help ens protection of surface water quality. A BMP Plan which describes general practices and procedures designed to minimize and control pollutants in storm water discharges associated with the proposed construction activities can be provided prior to construction. The Permit requested herein is a Brazos County jurisdictional crossing and therefore, it is respectfully requested that the Commissioners Court accept these materials and issue a Permit to BridgeTex Pip( Company, LLC, allowing for construction of the subject crossing within Brazos County. If you have any questions or need additional information, please contact me by phone at by email at vrobertsOufsrw.com. Respectfully, BRIDGETEX Pipeline Company, LLC By: Universal Field Services, Inc. 2027 S. W Street, Suite 100A Temple, Texas 76504 � 6 'Vamell E. Roberts Permitting Agent Enclosures or BRAZOS COUNTY ROADWAY SAFETY AND ROAD PRESERVATION STANDARDS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY A. General Requirements 1. Adequate drainage shall be maintained in ditches al all times, 2. Pennittee will use best management practices ( "BMP ") (EPA and TCEQ both provide lists of examples of BMPs) to minimize erosion and sedimentation resulting from the proposed installation. 3. The permittee shall take precautions to avoid damage to property. All County Right of Way and propel restored to its original condition; as far as practical, in the opinion of the County Engineer or representative. 4. The construction and maintenance of such utility shall not interfere with the property or rights of a prior 5. Permittee shall not interfere with other utilities located in the right of way. In the event damages occur, will be liable to the County or other utilities running through the right of way. 6. County Engineer shall determine whether or not permince's plans shall inconvenience the pu determined that inconvenience to the public exists, then the County Engineer will decide whether will be allowed or if an alternative exists so as not to inconvenience the public. B. Safely Requirements 1. Proper traffic control measures must be put in place prior to beginning work and remain in place duration of the job. All traffic control measures must follow the Texas Manual of Uniform Trat Devices (TMUTCD). See Traffic Control Requirements below. 2. During construction, all safety regulations of the Texas Department of Transportation shall be observed. be If it is project ring the Control 3. Permittee must take such precautions and measures, including placing and displaying safety devices, a� may be necessary, in order to safely conduct the public through the project area. Company shall provide flagmen, signs, signals or devices necessary to provide complete safety to the public. 4. Adequate provisions must be made to cause minimum inconveniences to traffic and adjacent property 5. No cable, conduit and/or pole line shall be laid, constructed, maintained and /or repaired so as to constitute a danger or hazard of any kind to persons or vehicles using such road. Any poles placed in the Right o Way for future installation shall be placed at the back of the Right of Way. Exceptions may be approved by tl County Engineer. C. Traffic Control Plan 1. A traffic control plan, pursuant to the TMUTCD or Engineered Traffic Control Plan must be provid d for the following: a. Any construction (i.e, pit, excavation, hole) left open over night, requires specific nighttime uaf �c control measures pursuant to the TMUTCD; b. if construction is within len (10) feel of the roadway; or c. Ariy work performed in the road right -of -way; 2. Plan must be attached to the permit and kept at the job site any time work is being performed. 3. Plan must set forth the time of completion for the job. D. Design Standards L All overhead installations shall conform to clearance standards of the Texas Department of Transportation and the pole be placed in the designated area for power specified as set forth in the Texas Utilities Code, Section 1 81.045. 2. All pole installation (including lighting) shall be placed at the backside of the Right of Way to ensure safety to the public. Any pole placed in violation of this requirement will be required to be moved to the a propriate location at the company's expense. Exceptions may be approved by the County Engineer. 3. All underground installations shall (these are minimum depths — utility may place deeper): a. be placed at a minimum depth of forty - eight (48) inches below the top of the pavement; b. be at least thirty-six (36) incites below ditch flow line when installation is within the area measured from top of bank to top of batik; c. be at least forty -eight (48) inches below ditch flow line if low pressure gas or petroleum lines. For high pressure gas and petroleum lines, see High Pressure Pipelines requirements listed below; d. not be closer than ten (10) feet from the edge of pavement. Exceptions may apply in tights of way of less than 60'. 4. Water Lines: All water lines must be a minimum 36- inches below the ditch Flow line and eased. Waterlines shall be cased if crossing under the roadway. 5. Utilities in all new developments that have 60 feet or greater of right of way shall be installed within locations based upon the type of utility. The locations shall be as follows: (measured from back of sigh Power -0 -2 feet, nominally I' Phone — 2 -4 feet, nominally 3' Gas -4 -6 feet, nominally 5' Cable — 6 -8 feet, nominally 7' 6. Utilities with less than 60 feet right -of -way in all new developments shall install the utility in a similar manner as referenced in No. 3 above, however, the County Engineer or its designated representative will pro ide final approval of each utility location. 7. The length of any trench to be opened in advance of the pipe, conduit or ducts may not be longer than 0.00' if left open over night or unattended. Crossings under a county road shall: a. be bored or jacked. ABSOLUTELY NO OPEN CUT'S WITHIN COUNTY ROAD PAVEMEN ; b. be pressure grouted for the till length of the crossing jthe annular space between pipe and casing and soil exceeds one (1) inch. Brazos County must be given 24 hours notice of pressure grouting gperations and have the opportunity to have an inspector on site to observe pressure grouting operations; C. TxDOT Standard Specification Item 476 shall be followed for all boring, jacking, tunneling and pints. 9. Bore Pits e. no pits shall remain open longer than 2 days; b, all pits shall have proper traffic control measures in place. See Traffic Control Plan listed above. C. pits shall NOT be located within ten (10) feet from the edge of pavement without prior approve from the County Engineer or his representative; d. when pits are to remain open for more than 8 hours, due diligence will be used in protecting the spoil pile to prevent drainage problems; e. based upon soil conditions, the County Engineer or his representative may require shoring o protect pavement integrity; f. based upon. soil conditions, the County Engineer or his represenlntive may require pits be placed further from the edge of road. Vol. _ % 95�� P,:,. _� _ �•Z 10. Any installation within ten (10) feet of edge of pavement shall meet the following: a. location must be approved by the County Engineer or his representative b. backfilled with cement stabilized material. C. based upon soil conditions, the County Engineer or his representative may require shoring jo protect pavement integrity. d. All excess water and mud shall be removed from the trench prior to backfilling. Any backfll placed during a rainy period or at other times where excess water cannot be prevented from entering tic trench will be considered TEMPORARY and shall be replaced with PERMANENT cement stabilizers material as soon as weather permits; e. All disturbed base and pavement materials shall he removed and restored to the satisfaction of 11 a County Engineer or his representatives. f. No side or lateral tamping to fill voids under the base and pavement materials is allowed. 11. Company must be careful to not jeopardize the slope or integrity of the shoulder of the road. In the event Company damages the slope, shoulder or any other portion of the right -o6 -way, Company will be responsible for repairing the damage and replacing the right -of -way to the condition it was prior to cot mencing construction. 12. Operation of construction and /or maintenance equipment on the traveled surface of any improved County road will not be permitted, except in an instance whereby the laying, construction, maintenance and/or repaij. of cables, conduits and /or pole lines cannot be accomplished by any other method and in this event all such equipment shall be of the rubber tire variety. Appropriate tpffic control shall be provided meeting TM TCD requirements. 13. In the event said construction and/or maintenance and/or repair requires Company to remove, cut or fe pardize any section of the road (asphalt, cement, road base, etc), Company will be required to provide a perfon�ance bond or letter of credit securing necessary repairs. Said bond annount will be determined by the County Engineer•. 14. The applicant shall submit a letter of "No Objection" from the Army Corps of Engineers for all designat d wetlands and environmentally sensitive lands. E Emergency a,ork I. In the event Company is required to perform emergency services, that requires excavation in a County ight of Way, and unable to notify the County Engineer prior to conducting emergency repairs, Company shall notify County Engineer within 24 hours of beginning construction/repairs. This will allow the County Engineer's Office an opportunity to inspect the site to ensure the integrity of time County Right of Way and traffic s fety controls used. R Repairs to existing faeilitles I. Maintenance and/or repair to existing cables, conduits, and/or pole lines which require disturbance ofth soil, shall not be performed until plans describing such maintenance and/or repair have been approved by the County Engineer or its designated representative and a permit has been obtained. Q Reoocalion of nilides: 1. When and if the County Engineer determines that it is necessary for the construction, repair, improvement, alteration or relocation of all or any portion of said road, any or all poles, wires, pipes, cables or other fyyDnlities and appurtenances authorized hereunder, shall be removed from said road, or reset or relocated thereon, ds required by the County Engineer within a reasonable time as determined by the County Engineer aid Utility Company, and at the expense of the Utility Company. Vol. - -� %5� IPa. oZ �3 H. High Pressure Pipelines I. Ali utility Permits for high pressure pipelines (generally 60 PSI or greater), whether pertaining to co access or non- controlled access installations, should contain the following additional information in description of the permit. - diameter -wall thickness - material specification - minimum yield strength - maximum operation pressure of the pipeline 2, With the exception of the maximum operation pressure of the pipeline, this information is to be si both the carrier pipe and the casing. 3. Assurance must also be given that the installation material and design meet the minimum Federal Standards for Liquid and Gas Pipe Lines. Assurance must be provided on company letterhead and authorized representative of the company. 4, Petroleum Pipelines: Depth Tyne of Pipeline (below deepest ditch grade) Snecial Renuirements Encased Pipe Less than 10' Must be covered with concrete pad at least Encased Pipe Greater than 10' No concrete pad required Non -Cased Pipe Less than 10' Must be covered with concrete pad at least Non -Cased Pipe Greater than 10' No concrete pad required The Concrete pad shall be minimum of 3" thick and width shall be pipe diameter plus 18" 5. Under no circumstances will a pipeline be installed parallel to a County Road within the A Way, Transmission lines have been determined to be petroleum pipelines (which includes lines) and shall not be parallel to a County Road. 6. Natural Gas Distribution is a line that serves the final customer. for by an deep gas 14Z ZIA lilt, jolIA! 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Tract � 1-S✓�\ � � �`��S 9 BRIDGETEX PIPELINE COMPANY, LL ONE WILLIAMS CENTER AccOLn Coda _ (� /r� ` J I/-�J �y� /7 TULSA OK 74121-2186 No. 8Oct 9 O PAY TO THE ORDER OF rm Z 6 5 r( S DO A —Tj40ef5AK(::4 DOLLARS FOR _ S�oZ2Sk�F3, �r y Social Security a Tax ID Number i Meiling Addnress cz/ / 2./ City tats, Zip Code 6PC -1000 JPMorgan Chase Bank, N.A((.e /^� }� �' pp ._�e ♦. ' Chreeip IL �( \�\ AUTHORIZED SI (. ZCI�N+9+r�7�rZm4 -:7.cy 7­41-0 FMX47.5 I` e`er Lvcl! -e Piro 90.�n - F'-5 T F'Esf: FL P- H) )5�71ZZGL O5PbF576rcy LrIJt Dsuy S (A-P f Op ro DF_rnoc.rc&7 P00-9 6'q L s+4E ZoAv %5� PO. ;"- - BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM Z3 I DEPARTMENT: Road & Bridge i MEETING DATE: January 21, 2014 SUBJECT: Utility Permit — BridgeTex Pipeline Company, LLC Consider and take action on the BridgeTex Pipeline Company utility permit to construct road bore under Ferrill Creek Road. Project will lay twenty inch (20'� pipeline for transportation of crude oil. Site is located in Precinct 2. SUBMITTED BY: AW,A /�- J V. Salvato Right of Way Agent This request is APPROVED BY: Sammy �r(alena Commissioner Precinct 2 Duane Peters, County Judge DATE: 2j I Iq aissioners' Court Vol, pg oC rji% APPLICATION FOR PIPELINE UTILITY PERMIT DESIGNATING PLACEMENT OF UTILITY IN COUNTY RIGHT OF WAY TO: THE COUNTY ENGINEER OF BRAZOS COUNTY, TEXAS Comes now BridgeTex Pipeline Company,LLC [company name], hereinafter referred to as "Company" a Delaware [state] Corporation, with authority to transact business in Texas, acting by and through its duly, authorized representative, and hereby petitions the County Engineer for the right to lay, construct, maintain, repair and/or operate equipment under, over, across and/or along certain County Roads as shown on drawings and diagrams attached hereto and said location described as follows: i Facility to Cross Road Road Name & Block Number Length of Crowing TYPE OF CONSTRUCTION CHECK ONE Bored Jacked Driven Cased Ferrill Creek Road 5a' n-..A im,m, o:.-u, n, xv- WN11I I%Ul rIVIV 1 Iru 20" Diameter 0.406" wall'!'hickness d High Pressure Underground ❑ Low Pressure Underground Pipeline (60 psi or greater Pipeline (60 psi operating Material specification APl- 6L -X -60 operating pressure) pressure) j Minimum Yield Strength 60,000 10 j Maximum Operation Pressure 1440 PSIG i The location and description of the proposed installation and appurtenances must be fully shown on the attached detailed drawings. i The Company shall commence actual constractionhvork in good faith within 60 days from the date of said permit and shall complete said construction Avork within 160 working days. (COMPANY MUST FILL IN). If such construction is not begun by the 606 day, Company will be required to apply for a new permit. Company declares that prior to filing this application, it has ascertained the location of all existing utilities, both aerial and underground, and the filing of this application is prima facie evidence that the proposed installation will not conflict with any existing utility. I A copy of this permit shall be kept at the job site any time work is being performed. It is expressly stipulated that this Permit is a license for permissive use only and that the placing of facilities upon public property pursuant to this permit shall not operate to create or vest any property right in said holder. 11 is understood and agreed that the rights and privileges herein set out are granted only to the extent of the County's right, title and interest in the land to be entered-upon and-used -by- the holder and the holder will at all times assume risk' ofsnd indemnify, defend and save harmless Brazos County from and against any and all loss, damages, cost or expense arising in any manner on account of the exercise or attempted exercise by said holder of the aforesaid rights and privileges; Any deviation from these specifications must be approved by Brazos County Engineer's Office or its designated representative. Vol. _ p�P9. �8 Approval of County Engineer's Office may take ai long as two weeks after complete application is received. Applicant agrees to comply with all rules of the County Commissioners and the County Engineer in construction of said installation attached hereto as BRAZOS COUNTY DESIGN STANDARDS AND SAFETY PRECAUTION REQUIREMENTS FOR WORK CONDUCTED IN BRAZOS COUNTY RiGHTS OF WAY and incorporated herein for reference. In the event Company fails to obtain a perndt prior to the installation or does not install ntilhies lit compliance with Installation requirements sel forth herein (i.e. depth, location, etc), Company assames all financial responsibifity for damages and/or destruction of lines, cables, etc. based span its failure to comply with Brazos County requirements, Applicant agrees that if Brazos Cormty demonstrates a violation of the terms of this policy, Applicant stlpulgtes that requisites for injunctive relief exist and that Brazos County is entitled to relief enjoining any conduct by applicant which is contrary to the policies. I This permit is a revocable perndt Brazos County reserves the right to revoke ibis permit at any time, iu the sole discretion of Brazos County, for interests of public heahb, safety or welfare, or for failure to repab• any damages upon demand, or for any other reason deemed sufficient by Brazos County. lit life event Company fails to comply with any or all of the requirements as sel forth herein, the Coarn>)i nray take such action as it deems appropriate to compel compliance. The County Engineer farther retains the right to revoke this Permit by verbal norificalton to file Applicant/Company. Failare to obtain this permit mrrUor notfy the County E•ngineer's Ofce within d4 hours of beginning shall constitute grortnds for job shutdown. By signing below, I certify that I am authorized to represent the Company listed below, and that the Company agrees to the conditions /provisions included in this permit. BddgeTex Pipeline Comoanv LLC Company Namc VerneI E. Roberts _ By: 0 Signature Permit Agent Title 2027 61st Street, Suite 100A Address Temple Texas 76504 City State Zip (303) 324 -6899 Phone Number vroberts @ufsrw.com Email! } PIPELINE UTILITY APPROVAL Brazos County offers no objection to the proposed location of the utility in the County right of way as shown by accompanying drawings and notice dated 0� — ♦ �% a� )y except as noted below: 4 (Montlt/DayNear) EXCEPTIONS: ��oNE gBr County Enginecr pg. _ i PROPOSED PIPELINE CROSSING PROP09® FERRILL CREEK ROAD DEBORAH M. WITMER, TRUSTEE, / ': PRGPOSID CROSSDIG REBECCA M. STEFFENAUER, / R o e, TRUSTEE AND STEVEN MILBURN / TRACT P� PROPOSED 9 y / ,oW`� VICINITY MAP- NOT7TO SCALE 20" PIPELINE ° X90 MARROHaSQ!MEr tid C/L INTERSECTION o LAT:= 030'49'00.68" °' /•$� BILLY RICHARD MLLLALMS LONG: =- 098'59.76" °/ TRACT / j o \ — / 1EOOQ , _ R R— PROPOSED PIPEUNE ROW LINEN' EDGE OFROAD CL OF RO X FENCE ' L.iNSi1 6� Q —� " \ EXISIING PIPELINE r — DITCH CENTERLINE SCALE: HOR. 1 =30' °� P— OVERHEAO'' POWER LINE PROFILE wZ LD SCALE: HOR. 1 " -30' m SCALE: VER. 1 " =10' a p c aw 375 ; 0 — 0 — ° NATURAL NATURAL ° ry GRADE GRADE ° °it 8 ��� %35'i f ID �^ ..� 370 ° o 370 365 365 360 PROPOSED PIPE 360 o? o? 20" OD 355 355 350 350 NOTE: PIPE DATA f 1. HORIZONTAL DATUM -TEXAS COORDINATE SYSTEM OF UTM WITH NA053 DATUM, ZONE CONTENT: CRUDE q'_ 14, US FOOT, CENTRAL MERIDIAN 99' W. CARRIER PIPET 100' OF 20" 0.0. X 0.406" WALL THICKNESS 2. ORTHOMETRIC HEIGHTS BASED ON NAVD 88 AS DERIVED FROM GPS OBSERVATIONS. API- 5L -X -60 COATING` 12 -16 MILS FBE @ 32 {, MILS ARO 3. EDGE OF BORE PIT WILL BE AT A TEN FOOT (10') MINIMUM CLEARANCE FROM THE MOP' 1440 PSIG SPECIFIED MIN. YIELD STRENGTH: 60.000 PSIG EDGE OF THE ROAD RIGHT OF WAY AND A TWO FOOT (2) MINIMUM CLEARANCE FROM MAX.TEST PRESSURE: 2,064 PSIC ANY EXISTING UTILITIES WITHIN THE ROAD RIGHT OF WAY. MIN. TEST PRESSURE: 1,857 PSIG PIPEUNE WILL BE CATHOOICALLY PROTECTED C EXISTING UTILITIES ARE SHOWN IN APPROXIMATE LOCATION GENERATED FROM PREVIOUS METHOD OF INSTALLATION: CONVENTIONAL BORE MAPS AND SURVEY. CONTRACTOR SHALL VERIFY EXACT LOCATION AND ELEVATION OF ALL EXISTING UTILITIES IN THE AREA OF WORK PRIOR TO CONSTRUCTION AND CALL INSTALLATION enON NOTES: TEXAS ONE CALL SYSTEM AT 1 -800- 245 -4545 AND ALL OTHER UTILITY COMPANIES E AT LEAST 2 WORKING DAYS (48 HOURS) PRIOR TO CONSTRUCTION. 1. LINE WILL BE INSTALLED BY CONVENTIONAL BORE PER' REQUIREMENTS OF "SPECIAL PROVISIONS, TaDOT UDUTY PERMITS, 5. THE CROSSING IS DESIGNED AND WILL BE CONSTRUCTED WITH PART 19.5 IN TITLE 49, DATED 3/30/99' CODE OF FEDERAL REGULATIONS AS PRESCRIBED BY THE DEPARTMENT OF TRANSPORTATION. pituctsmVEN P"XWAY TWO, SUITE 100 Au.n4 7 -06S TeT35 Am�fw. � N AOO1 6aurewesr PAPnwAr FAX: AAT -0616 ,1 (512 N, T XAS 7029 EMAIL: SAMOSAMINC.BIS BRIOGETPE PIPELINE, LLC, 20" PIPELINE CROSSING FERRILL OUNEK ROAD BRAIDS COUNTY, TEXAS v N in IIIEUCHINUMIMI DWG NO.: 7045 —PD- 292:01 PATH:IL• \M19EUN1W2W1 BNDEETOI\SEGMENT 3 \CAD \DWG \PERWIT SKETCHFS\7 — M -034.6DWG PERIL CKM ROAD RI.OWG Protect BRIDGETEX NORTH PIPELINE PROJECT- 1 Location Date TEXAS 1/28/2013 API 1102 - Liquid Pipeline Crossing Highway PIPE AND OPERATIONAL DATA Operating Pressure [psi] 1440.00 Operating Temperature ( "F] 60.0 Pipe Outside Diameter [in] 20.00 Pipe Wall Thickness [in] 0.406 Pipe Grade: X60 Circumferential Stress from Earth Load [psi] Specified Minimum Yield Stress 60,000 Design Factor 0.72 Weld Joint Factor 1.00 Pipe Class: Welded and �ElectriicyRResistance Young's Modululslor SfeeCSi] 30,000 Poisson's Ratio for Steel 0.30 Coefficient of Thermal Expansion (per °F] 0.0000065 1,463 00 RESULTS: i i SITE AND INSTALLATION DATA: Soil Type: Soft to medium clays and silts with low /medium plasticities E'- Modulus of Soil Reaction [ksi] 0.5 Er - Resilient Modulus [ksi] 5.0 Average Unit Weight of Soil VbtfN] 120 Pipe Depth [ft] 5 Bored Diameter [in] 22', InstallationTemperature ( "F) 60.00 Design Wheel Load from Single Axle [kips] 12.00 Design Wheel Load from Tandem Axles [kips] 10.00 Pavement Type: Flexible Impact Factor Method: ASCE - Highway I Hoop (Barlow) Stress (psi] 35,468 Allowable Hoop Stress [psi] 43,200 Stiffnes Factor for Earth Load Circumferential Stress 2,862 Burial Factor for Earth Load Circumferential Stress 0.81 Excavation Factor for Earth Load Circumferential Stress 1.00 Circumferential Stress from Earth Load [psi] 3,199 Impact Factor 1.50 Highway Stiffness Factor for Cyclic Circumferential 19.00 Highway Geometry Factor for Cyclic Circumferential 1.00 Cyclic Circumferential Stress [psi] 1,978 Highway Stiffness Factor for Cyclic Longitudinal Stress 14.20 Highway Geometry Factor for Cyclic Longitudinal Stress 0.99 Cyclic Longgtudinai Stress [psi] 1,463 Notes: PAVED ROAD - BORED CROSSING Maximum Circumferential Stress [psi] 39,925 Maximum Longitudinal Stress [psi] 12,847 Maximum Radial Stress [psi] - 1,440 Total Effective Stress [psi] 36,390 Allowable Effective Stress [psi] 43,200 Reference: API RP 1102 "Steel Pipelines Crossing Railroads and Highways" Prepared By Adeeze lloeje Aptxoved B��� j ,,, Revision: 13.0.1 Vol, Calculal Allowable PASS /FAIL 35,468 43,200 PA Effective EGirthWelsds 36,390 43,200 PAS 1,483 8,640 PAS 1, 78 16786 0 PAS Reference: API RP 1102 "Steel Pipelines Crossing Railroads and Highways" Prepared By Adeeze lloeje Aptxoved B��� j ,,, Revision: 13.0.1 Vol, MAG =LLAN® ®® MIDSTREAM PARTNERS. L.P. DESIGN AND INSTALLATION MATERIAL ASSURANCE 1, Craig Bailey , declare to the best of my knowledge, the proposed 20" BridgeTex Pipeline has been designed per the latest edition of API RP 1102, 'Steel Pipelines Crossing Railroads and Highways' and will be constructed with Part 195 in Title 49, Code of Federal Regulations as prescribed by the Department of Transportation. BridgeTex Pipeline Company, LLC By- Magellan Pipelinc Company,LP., 0- onatro a lion Manager By: Mage a Pipelin GP, L ., its general partner Signature _Manager — Engineering and Construction_ Title _918- 574 -7025 Phone State of Oklahoma County of Tulsa Sworn to and subscribed before me on the y' day of _2013 ---- - - - - -- ----------- - - - - -- - -. SHERRIE L. GUTHRIE by sent Notary Public Notary Public a uJ State of Oklahoma Commissions OOOilS'I'15 _Eaplres OU19N6 SHERRIE L. GUTHRIE Vol. _ � � p9• �2 -In.3 Z MAEGEINERAN° Letter of Authorization February 8, 2013 Re: Appointment of Representative Bridge Tex Pipeline, LLC appoints the following firm /persons to represent it in negotiations regarding permitting for State Highways, County Roads, Rail Roads and State controlled water crossings within the following Texas Counties: Scurry, Fisher, Nolan, Taylor, Callahan, Brown, Comanche, Hamilton, Coryell, McLennan, Bell, Falls, Milam, Robertson and Brazos. Firm: Universal Field Services, Inc. Authorized persons: David Zimmerman, Bill Hillery and Varnell E. Roberts. Should you have any questions in this regard, please contact me at 918- 574 -7393. Respectfully, Robert W Miller SR Real Estate Representative BridgeTex Pipeline Company, LLC One Williams Center, MD: 27 -8 i i Tulsa, OK 74172 1 Pg• ��Sl VNIVER$AL nae urma��, ipe. December 14, 2013 Mr. R. Alan Munger, P.E. County Engineer 2617 W. Hwy 21 Bryan, Texas 77803 Re: BridgeTex Pipeline Company, LLC - Proposed 20" Crude Oil Pipeline Colorado City, Texas to Houston, Texas Dear Sir; BridgeTex Pipeline Company, LLC (BridgeTex) is proposing to construct a 20" (twenty inch) diameter pipeline for the transportation of Crude Oil, a portion of which passes through Brazos County. Construction of the proposed pipeline is scheduled to begin during the fourth quarter of 2013 and is expected to be placed in- service during the second quarter of 2014. This letter of request limits the number of pipelines to one pipeline only, and limits the product carried to Crude Oil, BridgeTex Pipeline Company, LLC, a wholly owned subsidiary of Oxy Midstream Strategic Development, LLC and Magellan', Midstream Partners, L.P. will construct and own the pipeline. The purpose of this letter is to request a Permit to construct said pipeline across Ferrill Creek Road as shown on the attached Map. Also attached is the road crossing Plan /Profile Sheet at the required bury depth of ten feet (10') below ditch Now line. A completed application and Permit fee is attached and made a part of this letter. All components of the project have been designed and will be operated in full compliance with the Department of Transportation Title 49, Code of Federal Regulations, Part 195 Texas Department of Highways. The pipeline will be constructed at the 48" design depth through privately owned land in the County. Pipeline road crossings will be non-cased. The proposed pipeline will be monitored and controlled remotely from the Magellan Operations Control Center located in Tulsa, Oklahoma. The control center meets the Pipeline and Hazardous Materials Safety Administration ( PHMSA) definition of a control room and the operators meet the PHMSA definition of controllers and all are subject to PHMSA management regulation (CFR 196.446). The control center is manned 24 hours a day, 7 days a week } and 365 days a year. i i The pipe materiallgrade is API -5L- X60 -PSL2 ERW with the following specifications: 20.009'0.D.. 0.406;' W.T., 1440 PSI Operating Pressure with a 0.72 Design Factor and 60,000 Specified Minimum Yield Stress. Valves are ASME CL 600; API 6D. During construction, primarily between 6 a.m. and 8 p.m', only typical construction noise will be generated and there is no construction methodology planned that will produce vibrations. Methods of construction for the pipeline will be conventional open trench (OT)', direct bore (DB) or horizontal directional drill (HDD). Bore Pits will be located behind the edge of ROW and care will be taken not to jeopardize the slope or integrity of the road shoulder. All safety regulations of the Texas Department. of Transportation. will. be- observed and traffic_ control measures will follow the Texas Manual of Uniform Traffic Control (Example attached). i Construction activities must meet the general requirements set forth in the U.S. Army Corps of Engineers (USACE) Nationwide Permit 12, specifically regarding Soil Erosion and Sediment Controls and U.S. 1 Environmental Protection Agency (EPA) recommendations regarding field activities. Operators are required to implement and maintain Best Management Practices (BMPs) to minimize discharges of pollutants, including sediment in storm water both during and after construction activities to help ensure protection of surface water quality. A BMP Plan which describes general practices and procedures designed to minimize and control pollutants in storm water discharges associated with the proposed construction activities can be provided prior to construction. The Permit requested herein is a Brazos County jurisdictional crossing and therefore, it is respectfully i requested that the Commissioners Court accept these materials and issue a Permit to BridgeTex Pipeline Company, LLC, allowing for construction of the subject crossing within Brazos County. i i If you have any questions or need additional information, please contact me by phone at 303 - 324.6899 or by email at vroberts(caufsrw.com. ! Respectfully, i BRIDGETEX Pipeline Company, LLC I By: Universal Field Services, Inc. i 2027 S. 61st Street, Suite 100A Temple, Texas 76504 Vamell E. Roberts Permitting Agent Enclosures G� i \1ol �lJ pn. e � COMMISSIONER COURT MINUTES OF JANUARY 21, 2014 ARE CONTINUED IN VOLUME 196 PAGE 1 Vol. / 93' Pg. i7 COMMISSIONER COURT MINUTES OF JANUARY 21, 2014 ARE CONTINUED FROM VOLUME 195 Vol. / �7 "I Pg. BRAZOS COUNTY ROADWAY SAFETY AND ROAD PRESERVATION STANDARDS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY A, General Requirements 1. Adequate drainage shall be maintained in ditches at all times. 2. Permirtee will use best management practices ( "BMP ") (EPA and TCEQ both provide lists of examples to minimize erosion and sedimentation resulting from the proposed installation. 1 BMPs) , 3. The permittee shall take precautions to avoid damage to property. All County Right of Way and property shall be restored to its original condition, as far as practical, in the opinion of the County Engineer or appointed representative. i t ! 4. The construction and maintenance of such utility shall not interfere with the property or rights of a prior occupant. 5. Permittee shall not interfere with other utilities located in the right of way. In the event damages occur, permittee will be liable to the County or other utilities running through the right of way. 6. County Engineer shall determine whether or not permittee's plans shall inconvenience the public. If it is determined that inconvenience to the public exists, then the County Engineer will decide whether such project will be allowed or if an alternative exists so as not to inconvenience the public. i B. Safety Requirements 1. Proper traffic control measures must be put in place prior to beginning work and remain in place during the duration of the job. All traffic control measures must follow the Texas Manual of Uniform Traffic Control Devices (TMUTCD). See Traffic Control Requirements below. I 2. During construction, all safety regulations of the Texas Department of Transportation shall be observed. i 3. Pennittee must take such precautions and measures, including placing and displaying safety devices, as may be necessary, in order to safely conduct the public through the project area. Company shall provide flagmen, signs, signals or devices necessary to provide complete safety to the public. f i 4. Adequate provisions must be made to cause minimum inconveniences to traffic and adjacent property owriers. 1 5. No cable, conduit and/or pole line shall be laid, constricted, maintained and /or repaired so as to constitute a danger or hazard of any kind to persons or vehicles using such road. Any poles placed in the Right of Way for future installation shall be placed at the back of the Right of Way. Exceptions may be approved by the'Cor my i Engineer, � C. Traffic Control Plan I. A traffic control plan, pursuant to the TMUTCD or Engineered Traffic Control Plan must be provided for the following: i a. Any construction (i.e. pit, excavation, hole) left open over night, requires �cifi fftc nighttime trac control measures pursuant to the TMUTCD; b. If construction is within ten (10) feet of the roadway; or c. - -Ahy w6rk peifdi rnbd in the road i-ight= of•way; 2. Plan must be attached to the permit and kept at the job site any time work is being performed. 3. Plan must set forth the time of completion for the job. Vol. �%� _' P9•_�_ -_ i I D. Design Standards 1. All overhead installations shall conform to clearance standards of the Texas Department of Transportation an6he pole be placed in the designated area for power specified as set forth in the Texas UtBilles Code, Section 181.045, 2. All pole installation (including lighting) shall be placed at the backside of the Right of Way to ensure safety to the public. Any pole placed in violation of this requirement will be required to be moved to the appropriate location at the company's expense. Exceptions may be approved by the County Engineer. i 3. All underground installations shall (these are minimum depths- utility may place deeper): a, be placed at a minimum depth of forty - eight (48) incites below the top of the pavement; b. be at least thirty -six (36) inches below ditch flow line when installation is within the area measured from top, of bank to top of bank; c. be at least forty -eight (48) inches below ditch flow line if low pressure gas or petroleum lines. For high pressure gas and petroleum lines, see High Pressure Pipelines requirements listed below; i d. not be closer than ten (10) feet from the edge of pavement. Exceptions may apply in rights of way of less than 60'. 4, Water Lines: All water lines must be a minimum 36- inches below the ditch flow line and cased. Waterlines shall be cased if crossing under the roadway. 5. Utilities in all new developments that have 60 feet or greater of right of way shall be installed within designated locations based upon the type of utility, The locations shall be as follows: (measured from back of right- of- ivay)'. Power -0 -2 feet, nominally l' f Phone - 2.4 feet, nominally 3' r Gas - 4 -6 feet, nominally 5' i Cable- 6 -8 feet, nominally 7' j 6. Utilities with less than 60 feet right -of -way in all new developments shall install the utility in a similar maynnerlas referenced in No. 3 above, however, the County Engineer or its designated representative will provide final approval of each utility location. 7. The length of any trench to be opened in advance of the pipe, conduit or ducts may not be longer than 400' if left open over night or unattended, i S. Crossings under a county road shall: i a. be bored or jacked, ABSOLUTELY NO OPEN CUTS WITHIN COUNTY ROAD PAVEMENT; b, be pressure grouted for the till length of the crossing If the annular space between pipe and casing sad soil exceeds one (1) inch. Brazos County must be given 24 hours notice of pressure grouting operations and have the opportunity to have an inspector on site to observe pressure grouting operations; c. TxDOT Standard Specification Item 476 shall be followed for all boring, jacking, tunneling and joints, 9. Bore Pits a. no pits shall remain open longer than 2 days; b. all pits shall have proper traffic control measures in place. See Traffic Control Plan listed above. r C. pits shall NOT be located within ten (10) feet from the edge of pavement without prior approval from the County Engineer or his representative; d, when pits are to remain open for more than 8 hours, due diligence will be used in protecting the spol it pile to prevent drainage problems; ' e, based upon soil conditions, the County Engineer or his representative may require shoring to protect pavement integrity; 1 f, based upon soil conditions, the County Engineer or his representative may require pits be placed further from the edge of road. - — s i Vol. i 10. Any installation within tcn (10) feet of edge of pavement shall meet the following: a. location must be approved by the County Engineer or his representative b. backfilled with cement stabilized material. { C. based upon soil conditions, the County Engineer or his representative may require shoring to protect pavement integrity. d. All excess water and mud shall be removed from the trench prior to backfrlling. Any backfill placed during a rainy period or at other times where excess water cannot be prevented from entering the trench will be considered TEMPORARY and shall be replaced with PERMANENT cement stabilized material as soon as Weather pemtits; e. All disturbed base and pavement materials shall be removed and restored to the satisfaction of the County Engineer or his representatives. f. No side or lateral tamping to fill voids under the base and pavement materials is allowed. 11. Company must be careful to not jeopardize tire slope or integrity of the shoulder of the road. to the event Company damages the slope, shoulder or any other portion of the right -of -way, Company will be responsible for repairing the damage and replacing the right -of -way to the condition it was prior to cominencing construction. 12. Operation of construction and /or maintenance equipment on the traveled surface of any improved County road will not be permitted, except in an instance whereby the laying, construction, maintenance and/or repair of cables, conduits and /or pole lines cannot be accomplished by any other method and in this event all such! i equipment shall be of the rubber tire variety. Appropriate traffic control shall be provided meeting TMUTCO requirements, y 13. [n the event said construction and/or maintenance and /or repair requires Company to remove, cut orjec any section of the road (asphalt, cement, road base, etc), Company will be required to provide a perforr bond or letter of credit securing necessary repairs. Said bond amount will be determined by the County Engineer. 14. The applicant shall submit a letter of "No Objection' front the Army Corps of Engineers for all wetlands and environmentally sensitive lands. E. Emergency work 1. In the event Company is required to perform etergency services, that requires excavation in a County Right of Way, and unable to notify the County Engineer prior to conducting emergency repairs, Company shall notify j County Engineer within 24 hours of beginning construction /repairs. This will allow the County Engineerss I Office an opportunity to inspect the site to ensure the integrity of the County Right of Way and traffic safety controls used. j i F. Repairs to existing faeifitles i I. Maintenance and/or repair to existing cables, conduits, and /or pole lines which require disturbance of the soil, j shall not be performed until plans describing such maintenance and/or repair have been approved by the County Engineer or its designated representative and a permit has been obtained. I G. Relocalian of rdilkles: I I. When and if the County Engineer determines that it is necessary for the construction, repair, improvement; alteration or relocation of all or any portion of said road, any or all poles, wires, pipes, cables or other facilities, and appurtenances authorized hereunder, shall be removed train said road, or reset or relocated thereon, as! required by the County Engineer within a reasonable time as determined by the County Engineer and Utility Company, and at the expense of the Utility Company. s i i Vol. i X. High Pressure Pipelines 3 1. All utility Permits for high pressure pipelines (generally 60 PSI or greater), whether pertaining to controlled access or non - controlled access installations, should contain the following additional information in thi description of the permit. - diameter -wall thickness - material specification j - minimum yield strength - maximum operation pressure of the pipeline i 2. With the exception of the maximum operation pressure of the pipeline, this information is to be supplied for both the carrier pipe and the casing. 3. Assurance must also be given that the installation material and design meet the minimum Federal Safety, Standards for Liquid and Gas Pipe Lines. Assurance must be provided on company letterhead and signed by authorized representative of the company. f 4• Petroleum Pipelines: Depth Type of Pipeline fbelow deepest ditch grade) Special Requirements Encased Pipe Less than 10' Must be covered with concrete pad at least Encased Pipe Greater than 10' No concrete pad required Non -Cased Pipe Less than 10' Must be covered with concrete pad at least Non -Cased Pipe Greater than 10' No concrete pad requited The Concrete pad shall be minimum of 3" thick and width shall be pipe diameter plus 18" 5. Under no circumstances will a pipeline be installed parallel to a County Road within the Right -of- Way. Transmission lines have been determined to be petroleum pipelines (which includes natural lines) and shall not be parallel to a County Road. 6. Natural Gas Distribution is a line that serves the final customer. r Vol. ! pg..J i 1 y 3 y yy 5 f i e t a I � ' o ° 9@ 2 bode Ig ull jjig J 8 5 as ctE� r`s.tt= E fps jz all s] 6 Y �A�YS A Ey@ F -�b4 S S e�yi � 5ggggY #yj;i9y9y jFj66 pi66 gE, °tbb�Eg�EA y�7gt� b IN �� BT iW a8S 2Ft9F 3`dsi�S tS `�� A 4 x W .+VI.Wi itEi S--- -- - -- --- Y€ ��8i8SR� ` i §:� +99RC ,� +fVVwe �bg3 +YLro�:mve Ale Y j i33 gg €e5 ihn fib I � i p = -.. n � y 3 y yy 5 f i e t a I � ' o ° 9@ 2 bode Ig ull jjig J 8 5 as ctE� r`s.tt= E fps jz all s] 6 Y �A�YS A Ey@ F -�b4 S S e�yi � 5ggggY #yj;i9y9y jFj66 pi66 gE, °tbb�Eg�EA y�7gt� b IN �� BT iW a8S 2Ft9F 3`dsi�S tS `�� A 4 x - V 1 f Aral s i ^ ri °u11 v:�w.i°%°°s «: MLCi 3: la i aw �a °•6°°'. w �v n '�.� li. " -.. w+. °Yn'S:..in•.' 1. w x. i o� 1 I.. 1.:!° .Ei x�:.uslo 0 °o r Q _ N CGC W O U 's' ti H W � Y W v m =J 1 Z O N o , a v r a. � U Y 3C 3 Q O J VI �. O � a o w � z a i- W U � a � Yo 3 I W - V 1 f Aral s i ^ ri °u11 v:�w.i°%°°s «: MLCi 3: la i aw �a °•6°°'. w �v n '�.� li. " -.. w+. °Yn'S:..in•.' 1. w x. i o� 1 I.. 1.:!° .Ei x�:.uslo 0 °o r Q _ N CGC W O U 's' ti H W � Y W v m =J 1 Z O N o , a v r a. � U Y 3C 3 Q O J VI �. O � a o w � z a i- W U � a � Yo 3 I .+VI.Wi • /g1b16 i ,� +fVVwe �bg3 +YLro�:mve Ale Y j i33 gg €e5 ihn fib I � i p = -.. n � - V 1 f Aral s i ^ ri °u11 v:�w.i°%°°s «: MLCi 3: la i aw �a °•6°°'. w �v n '�.� li. " -.. w+. °Yn'S:..in•.' 1. w x. i o� 1 I.. 1.:!° .Ei x�:.uslo 0 °o r Q _ N CGC W O U 's' ti H W � Y W v m =J 1 Z O N o , a v r a. � U Y 3C 3 Q O J VI �. O � a o w � z a i- W U � a � Yo 3 I Traci Coda '10 — GZU/rX 7'ZA'JDeS — PAY TO THE ORDER OF FOR i A- C BRIDGETEX PIPELINE COMPANY, LLC ONE WILLIAMS CENTER PO BOX K74, No. 800 93 OTUISA, OK 74121 -2166 � _ ^ cZ/rf 2l JPMargan Chase Bank, N.A, ' C232nie iiiaJ /��1 0C) �127DG� lEk L�tL.z�i�4 � D o Fp'/i c7.5 �`✓h1 FL„jjZFEL �o p Fegg -LLL CRiz6K DILLY 51+*,,, Dk- MOGI�/IT I-�iih� .0 'A3— DOLLARS I !4\` 9 Vol. / 96 pg•% BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPARTMENT: Road & Bridge MEETING DATE: January 21, 2014 z� SUBJECT: Utility Permit — BridgeTex Pipeline Company, LLC Consider and take action on the BridgeTex Pipeline Company utility pemilt construct road bore under Opersteny Lane. Project will lay twenty inch (20 ") pipeli for transportation of crude oil. Site is located in Precinct 2. SUBMITTED BY: Jo V. Salvato Right of Way Agent This request is APPROVED BY: aammy leaiena Commissioner Precinct 2 Duane Peters, County Judge DATE: 1 /9,1 liq aioners' Court TO: THE COUNTY ENGINEER OF BRAZOS COUNTY, TEXAS Comes now BridgeTex Pipeline Company,LLC [conryiany name), hereinafter refer "Company" a Delaware [srcaeJ Corporation, with authority to transact business in Texas, actin through its duly authorized representative, and hereby petitions the County Engineer for the right to lay, maintain, repair and /or operate equipment under, over, across and/or along certain County Roads as shown one and diagrams attached hereto and said location described as follows: Facility to Cross Road to as y and Road Name & Block Number Length of Crossing TYPE OF CONSTRUCTION CHECK ONT Bored Jacked I Driven Cased I I Os persterry Lane _ Facility to Parallel County Road Within RiahbOf- -Way CONSTRUCTION TYPE 20" Diameter 0.406" Wali Thicknew : High Pressure Underground Q Low Pressure L Pipeline (60 psi or greater Pipeline (50psi Material Specification API.5L.X-80 operating pressure) pressure) Minimum Yield Slrengdt i Maximum Operation Pressure 1440 PSIG The location and description of the proposed installation and appurtenances must be fully shown on the attached detailed drawings. The Company shall commence actual construction/work in good faith within 60 days from the date of said permit and shall complete said construction /work within iao working days. (COMPANY MUST FILL IN). If such construction is not begun by the 60' day, Company will be required to apply for a new permit. Company declares that prior to filing this application, it has ascertained the location of all existing utilities, both aerial and underground, and the filing of this application is prima facie evidence that the proposed installation will not confl ict with any existing utility. A copy of this permit shall be kept at the}ob site any time work is being performed. It is expressly stipulated that this Permit Is a license for permissive use only and that the placing of facilities upo by public property pursuant to this permit shall not operate to create or vest any property right it) said holder. It is understood and agreed that the rights and privileges herein set out are granted only to the extent of the County'ls right, title and interest in sume the land to be entered upon and used by the holder and the holder will at all times as risk' of and indetnn4, defend and save harmless Brazos County from and against any and all loss, damages, cost or expense �arising in any manner on account of the exercise or attempted exercise by said holder of the aforesaid rights and privileges.; Any deviation from these specifications must be approved by Brazos County Engineer's Office or its designated representative. Vol. -- / `?' Pg. f Approval of County Engineer's Office may take as long as two weeks after complete application is received. Applicant agrees to comply with all rules of the County Commissioners and the County Engineer in conshitctionlof said installation attached hereto as BRAZOS COUiTY DESIGN STANDARDS AND SAFETY PRECAUTION REQUIREMENTS FOR WORK CONDUCTED IN BRAZOS COUNTY RiGHTS OF WAY and incorporated herein for reference. lit lire event Company fails to obtain a permit prior to lire installation or aloes not install atlites in camphaui•e with Installation requirenhents set forth herein (i.e. depth, location, etc), Company asshmres all financial responsibility for damages and/or destruction of lines, cables, etc. based upon its failure to comply with Brazos County requiremeirls. Applicant agrees that if Brazos Counot demonstrates a violation of the leans of this policy, Applicant stipulates that requisites for injunctive relief exist and that Brazos County is entitled to relief enjoining any conduct by applicant which Is contrary to the policies, i This permit is a revocable permit. Brazos Courtly reserves (lie right to revoke this permit tat tiny time, lit the sole discretion of Brazos Counly, for Interests of public health, safety or welfare, or for failure to repair airy dainages upon demand, or for (tit), other reason deemed sufficient by Brazos County. In the event Company fails to comply with may or all of the requirements as set faith herein, fire County mtq, lake such action as it deems appropriate to compel compliance. The Corny Engineer further retains the right to revoke this Permit by verbal notification to the Appllcani/Conepony. Failure to obtain this pernhlt and/or notify the County Engineer's Office within 24 !tours of beginning coustrtiel/oil shall constitute grounds for job shutdown. 1 By signing below, I certify that I am authorized to represent the Company listed below, and that the Company agrees to the conditions /provisions included in this permit. BridgeTex Pipeline Company LLC Company Name Vamell E. Roberts By: Signature Perm it Anent Title 202761st Street. Suite 100A Address Temple Texas 76504 City State Zip (303) 324 -6899 Phone Number vroberts @ufsrw.com Email \tail 1�r% pg. �D PIPELINE UTILITY APPROVAL Brazos County offers no objection to the proposed location of the utility in the County right of way as shbwn by accompanying drawings and notice dated Ot — i °/ il40 / ei except as noted below: (Month/DayNcer) EXCEPTIONS: BPZ County Engineer Vol. / w PROPOSED PIPELINE CROSSING, \ OPERSTENY LANE 3� / PROPOSED off' ��(S / L 2036 20' PIPELINE ` / eg �� { +/ / ��a / ENTZR N /� /X / 9 wclN n MAP -Nor 40 scA E EUGENE M. OPERSTENY TRACT / JAMES HT�TXI RTEN IF eoP4°f�AL(1EnvS°�[ls..v�'G,h1 VEY LA�00*8'0 55' -09,1.47" 1/ �!�, RR OffEaf S°+URYEY AQSoUAtlllNICI ,90..2W �� A�s "mean( "'( LEGIN \ Ovh o �' �.�j x5:.1 ` — PROPOSED PIPELINE R'— LINE EDGE OF ROAD �yt, — - M OF ROAD FINAN O X FE14CE I SCALE: HOR. 1 " =30' EXISTI NG PIPELINE PROME SCALE: HOR. 1 " =30' " i z 0 SCALE: VER. 1 =10' s $ $ p,,< a- Q C V J V NATURAL ^? ,"1,1 m m n - v, NATURAL GRADE' GRADE o o o" ' 355 3 355 --- -- - - -- - - I 350 350 i z � s 345 - - -- PROPOSED PIPE I 345 — --- - - - -0— ° - 20" OD 340 - -' --- -- - - -- - -- --'- - ----� 340 NOTE: PIPE DATA 1. HORIZONTAL DATUM -TEXAS COORDINATE SYSTEM OF UTM WITH NAD63 DATUM, ZONE CONTENT: CRUDE OIL 14, US FOOT, CENTRAL MERIDIAN 99' W. CARRIER PIPE: 120' OF 20" O.D. X 0.406" WALL THICKNESS 2. ORTHOMETRIC HEIGHTS BASED ON NAVD 88 AS DERNED FROM GPS OBSERVATIONS. API- SL -X -60 COATING 12 -18 MILS FOE k 32 MILS ARO 3. EDGE OF BORE PIT WILL BE AT A TEN FOOT (10') MINIMUM CLEARANCE FROM THE MOP: 1440 PSIG SPECIFIED MIN. YIELD STRENGTH: 60,000 PSIG EDGE OF THE ROAD RK:HT OF WAY AND A TWO FOOT (2) MINIMUM CLEARANCE FROM MAX.TEST PRESSURE: 2,064 PSIG ANY EXISTING UTILITIES WITHIN THE ROAD RIGHT OF WAY. MIN. TEST PRESSURE: 1,857 PSIG PIPELINE WILL BE CATHODICALLY PROTECTED 4. EXISTING UTILITIES ARE SHOWN IN APPROXIMATE LOCATION GENERATED FROM PREVIOUS METHOD OF INSTALLATION: CONVENTIONAL BORE MAPS AND SURVEY, CONTRACTOR SHALL VERIFY EXACT LOCATION AND ELEVATION OF ALL EXISTING UTILITIES IN THE AREA OF WORK PRIOR TO CONSTRUCTION AND CALL ONE CALL SYSTEM AT 1- 800 - 245 -4545 AND ALL OTHER UTILTIY COMPANIES INSTALLATION NOTES, AT LEAST 2 WORKING DAYS (48 HOURS) PRIOR TO CONSTRUCTION. 1. LINE WILL BE WSTALLED BY CONVEN110W1L BORE PER REQUIREMENTS OF - SPECIAL PROVISIONS, TxDOT UTIUTY, PERMITS. S. THE CROSSING IS DESIGNED AND WILL BE CONSTRUCTED WITH PART 195 IN TITLE 49, DATED 3/30/99" j - CODE OF FEDERAL REGULATIONS AS PRESCRIBED BY THE DEPARTMENT OF TRANSPORTATION. 46A1 sou'.%% P4ARWAY P4Nxwa TWe, Suite 100 M. AUSTIN. Tex4s 78755 0121 447 -0576 BRIDGETEX PIPELINE, LLC� 20" PIPELINE CROSSING OPERSTENY LANE j BMW tlll'MAiA9AL MMPYI4WSGIItl 326-3029 BRAZOS COUNTY, TEXAS 1 EMA1(512) SIx 1 - DWG NO.: 7045 -PD -294 MM:%: \MAOFISNI \JIJ81 6MO�EITT(VSDXJEII J \GAP \IASG \PERNf SIRTCHESYT9{6- [M- 061A_RI.OW9 r��' Al- Project BRIDGETEX NORTH PIPELINE PROJECT -1 Location Date TEXAS 1/2812013 j API 1102 - Liquid Pipeline Crossing Highway PIPE AND OPERATIONAL DATA Operating Pressure [psi] 1440.00 Operating Temperature [°F] 60.0 Pipe Outside Diameter [in] 20.00 Pipe Wall Thickness (in] 0.406 Pipe Grade: X60 5 Specified Minimum Yield Stress 60,000 Design Factor 0.72 Weld Joint Factor 1.00 Pipe Class: Welded and FFElectriiycyVResistance Young's ModulusorSreefrsi] 30,000 Poisson's Ratio for Steel 0.30 Coefficient of Thermal Expansion [per °Fj 0.0000065 Cyclic Lonigtudinal Stress [psi] 00 RESULTS: SITE AND INSTALLATION DATA: Soil Type: Soft to medium clays and silts witt low /medium plasticities 35,468 E'- Modulus of Soil Reaction [ksi] 0.; Er - Resilient Modulus [ksi] 5.( Average Unit Weight of Soil pb/ft') 12 Pipe Depth (ft] 5 Bored Diameter [in] 22 InstallationTemperature [°F] 60. Design Wheel Load from Single Axle [kips] .1 Design Wheel Load from Tandem Axles [kips]:1 Pavement Type: Flexible Cyclic Circumferential Stress [psi] Impact Factor Method: ASCE - Highway Highway Stiffness Factor for Cyclic Longitudinal Stress Hoop (Barlow) Stress [psi] 35,468 Allowable Hoop Stress [psi] 43,200 Stiffnes Factor for Earth Load Circumferential Stress 2,862 Burial Factor for Earth Load Circumferential Stress 0.81 Excavation Factor for Earth Load Circumferential Stress 1.00 Circumferential Stress from Earth Load (psi] 3,199 Impact Factor 1150 Highway Stiffness Factor for Cyclic Circumferential 19.00 Highway Geometry Factor for Cyclic Circumferential 1.00 Cyclic Circumferential Stress [psi] 1,978 Highway Stiffness Factor for Cyclic Longitudinal Stress 14.20 Highway Geometry Factor for Cyclic Longitudinal Stress 0.99 Cyclic Lonigtudinal Stress [psi] 1,463 Notes: PAVED ROAD - BORED CROSSING Maximum Circumferential Stress [psi] 39,92: Allowabl PASS /FAIL Hoop 35,468 Maximum Longitudinal Stress [psi] 112,84-1 Maximum Radial Stress [psi] -1,440 Total Effective Stress [psi] 316,39( Allowable Effective Stress [psi] 4413,20( Stress (psi] Calculate Allowabl PASS /FAIL Hoop 35,468 43,200 PAS Effective 36,390 43,200 PAS Girth Welds 1,463 8,640 PAS Long. elds 1,976 16,580 PAS Reference: API RP 1102 "Steel Pipelines Crossing Railroads and Highways" Prepared By Adaeze Iloeje Approved Byv✓%e ( , /. /.,1 Revision: 1'3.01 Vol. %� i P9.12 r MAGELLAN ®� MIDSTREAM PARTNERS. L.P. DESIGN AND INSTALLATION MATERIAL ASSURANCE 1, _ Craig Bailoy , declare to the best of my knowledge, the proposed 20" BridgeTex Pipeline has been designed per the latest edition of API RP 1102, 'Steel Pipelines Crossing Railroads and Highways' and will be constructed with Part 195 in Title 49, Code of Federal Regulations as prescribed by the Department of Transportation. BridgeTex Pipeline Company, LLC By. Magellan Pipeline Gmynny, LP., ifsf onstruction Manager By: MageWn PipelinyGP. 41V. its general partner Signature' _Manager— Engineenng and Construction_ Title _918 -574 -7025 Phone State of Oklahoma County of Tulsa Sworn to and subscribed before me on the day of 2013 ` 0 / - --F.. - - - b r ,i SHERRIE L. GUTHRIE y sane Notary Public Notary public State of Oklahoma Commisslon s 05005115 Expires aM1_ I SHERRIE L. GUTHRIE Vol. FJMAG(==LLAN- MIDSTREAM R Letter of Authorization February 8, 2013 Re: Appointment of Representative Bridge Tex Pipeline, LLC appoints the following firm/persons to represent it, in negotiations regarding permitting for State Highways, County Roads, Rail Roads and State controlled water crossings within the following Texas Counties: Scurry, Fisher, Nolan, Taylor, Callahan, Brown, Comanche, Hamilton, Coryell, McLennan, Bell, Fails, Milam, Robertson and Brazos. Firm: Universal Field Services, Inc. Authorized persons: David Zimmerman, Bill Hillery and Vamell E. Roberts. Should you have any questions in this regard, please conta 574 -7393. Respectfully, Robert W Miller SR Real Estate Representative BridgeTex Pipeline Company, LLC One Williams Center, MD: 27 -8 Tulsa, OK 74172 .Cdr: UNIVIZRBAIL n[w te[uen. Nra. December 14, 2013 Mr. R. Alan Munger, P.E. County Engineer 2617 W. Hwy 21 Bryan, Texas 77803 Re: BridgeTex Pipeline Company, LLC - Proposed 20" Crude Oil Pipeline Colorado City, Texas to Houston, Texas Dear Sir, BridgeTex Pipeline Company, LLC (BridgeTex) is proposing to construct a 20" (twenty inch) diameter pipeline for the transportation of Crude Oil, a portion of which passes through Brazos County. Construction of the proposed pipeline is scheduled to begin during the fourth quarter of 2013 and is expected to be placed in- service during the second quarter of 2014. This letter of request limits the number of pipelines to one pipeline only, and limits the product carried to Crude Oil. BridgeTex Pipeline Company, LLC, a wholly owned subsidiary of Oxy Midstream Strategic Development, LLC and Magellan Midstream Partners, L.P. will construct and own the pipeline. The purpose of this letter is to request a Permit to construct said pipeline across Dilly Shaw Tao Road a: shown on the attached Map. Also attached is the road crossing Plan /Profile Sheet at the required bury depth of ten feet (10') below ditch flow line. A completed application and Permit fee is attached and mad a part of this letter. All components of the project have been designed and will be operated in full compliance with the Department of Transportation Title 49, Code of Federal Regulations, Part 195 Texas Department of Highways. The pipeline will be constructed at the 48 "design depth through privately owned land in the County. Pipeline road crossings will be non - cased. The proposed pipeline will be monitored and controlled remotely from the Magellan Operations Control Center located in Tulsa, Oklahoma. The control center meets the Pipeline and Hazardous Materials Safety Administration (PHMSA) definition of .@ control room and the operators meet the PHMSA definition of controllers and all are subject to PHMSA management regulation (CFR 195.446). The control center is manned 24 hours a day, 7 days a week and 365 days a year. The pipe matenallgrade is API -5L- X60 -PSL2 ERW with the following specifications: 20.000" O.D., 0.406 W.T., 1440 PSI Operating Pressure with a 0.72 Design Factor and 60,000 Specified Minimum Yieli Stress. Valves are ASME CL 600; API 6D. During construction, primarily between 6 a.m. and 8 p.m . only typical construction noise will be generated and there is no construction methodology planned the will produce vibrations. Methods of construction for the pipeline will be conventional open trench (OT; direct bore (DB) or horizontal directional drill (HDD). Bore Pits will be located behind the edge of ROV and care will be taken not to jeopardize the slope or integrity of the road shoulder. All safety regulation of the Texas Department of Transportation will be observed and traffic control measures will follow thi Texas Manual of Uniform Traffic Control (Example attached). Vol. __ !9)0 Pg. 1,/c Construction activities must meet the general requirements set forth in the U.S. Army Corps of Engineer. (USACE) Nationwide Permit 12, specifically regarding Soil Erosion and Sediment Controls and U.S. Environmental Protection Agency (EPA) recommendations regarding field activities. Operators are required to implement and maintain Best Management Practices (BMPs) to minimize discharges of pollutants, including sediment in storm water both during and after construction activities to help ensure protection of surface water quality. A BMP Plan which describes general practices and procedures designed to minimize and control pollutants in storm water discharges associated with the proposed construction activities can be provided prior to construction. The Permit requested herein is a Brazos County jurisdictional crossing and therefore, it is respectfully requested that the Commissioners Court accept these materials and issue a Permit to BridgeTex Pipelin Company, LLC, allowing for construction of the subject crossing within Brazos County. If you have any questions or need additional information, please contact me by phone at 303- 324 -6899 c by email at vrobertsOufsrw.com. Respectfully, BRIDGETEX Pipeline Company, LLC By: Universal Field Services, Inc. 2027 S. 61" Street, Suite 100A Temple, Texas 76504 Varnell E. Rbberts Permitting Agent Enclosures Vol. � 6. 17 BRAZOS COUNTY ROADWAY SAFETY AND ROAD PRESERVATION STANDARDS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY A. General Requirements 1, Adequate drainage shall be maintained in ditches at all times. 2, Permittee will use best management practices ( "BMP ") (EPA and TCEQ both provide lists of examples of i MPs) to minimize erosion and sedimentation resulting from the proposed installation. 3. The permi[ee shall take precautions to avoid damage to property. All County Right of Way and property shall be restored to its original condition, as far as practical, in the opinion of the County Engineer or appointed representative. I 4, The constriction and maintenance of such utility shall not interfere with the property or rights of a prior S. Permittee shall not interfere with other utilities located in the right of way. In the event damages occur, will be liable to the County or other utilities running through the right of way. 6. County Engineer shall determine whether or not permittee's plans shall inconvenience the public, If it is determined that inconvenience to the public exists, then the County Engineer will decide whether such project will be allowed or if an alternative exists so as not to inconvenience the public. B. Safety Requirements 1. Proper traffic control measures must be put in place prior to beginning work and remain in place during the duration of the job. All traffic control measures must follow the Texas Manual of Uniform Traffic Control Devices ( TMUTCD). See Traffic Control Requirements below. 2. During construction, all safety regulations of the Texas Department of Transportation shall be observed. 3. Permittee must take such precautions and measures, including placing and displaying safety devices, as may be necessary, in order to safely conduct the public through the project area. Company shall provide flagmen,Isigns, signals o• devices necessary to provide complete safety to the public. 4. Adequate provisions must be inade to cause in inimum inconveniences to traffic and adjacent property 5. No cable, conduit and/or pole line shall be laid, constructed, maintained and /or repaired so as to constitute a danger or hazard of any kind to persons or vehicles using such road. Any poles placed in the Right of Way for future installation shall be placed at the back of the Right of Way. Exceptions may be approved by the i County Engineer. C. Traffic Control Plan I. A traffic control plan, pursuant to the TMUTCD or Engineered Traffic Control Plan must be provided' following; a. Any constriction (i.e. pit, excavation, hole) left open over night, requires specific nighttime traffic c measures pursuant to the TMUTCD; b, If construction is within ten (10) feet of the roadway; or c, Any work perforated in tlrc road iight•of -way; 2. Plan must be attached to the permit and kept at thejob site any time work is being performed, 3. Plan must set forth the time of completion for the job. rVol. the pg. /J" D. Design Standards 1. All overhead installations shall conform to clearance standards of the Texas Department of Transports6i and the pole be placed in the designated area for power specified as set forth in the Texas Utilities Code, Section) 1,045. 2. All pole installation (including lighting) shall be placed at the backside of the Right of Way to ensure safe to the public. Any pole placed in violation of this requirement will be required to be moved to the appropriate location at the company's expense. Exceptions may be approved by the County Engineer. 3. All underground installations shall (these are minimum depths — utility may place deeper): a. be placed at a minimum depth of forty - eight (48) inches below the top of the pavement; b, be at least thirty -six (36) inches below ditch flow line when installation is within the area measured from top of bank to top of bank; c. be at least forty -eight (48) inches below ditch flow litre if low pressure gas or petroleum lines. For high pressure gas and petroleum lines, see High Pressure Pipelines requirements listed below; d. not be closer than ten (10) feet from the edge of pavement. Exceptions may apply in tights of way of less than 601 . 4, Water Lines: All water lines must be a minimum 36- inches below the ditch Flow line and cased. Waterlir s shall be cased if crossing under the roadway. 5. Utilities in all new developments that have 60 feet or greater of right of way shall be installed within locations based upon the type of utility. The locations shall be as follows: (measured from back ofrighl Power — 0 -2 feet, nominally P Phone — 2.4 feet, nominally 3' Gas— 4.6 feet, nominally 5' Cable — 6 -8 feet, nominally 7' 6. Utilities with less than 60 feet right -of -way in all new developments shall install the utility in a similar manner as referenced in No. 3 above, however, the County Engineer or its designated representative will provide final approval of each utility location. 7. The length of any trench to be opened in advance of the pipe, conduit or ducts may not be longer than 400' if left Open over night or unattended. 8. Crossings under a county road shall: a. be bored or jacked. ABSOLUTELY NO OPEN CUTS WITHIN COUNTY ROAD PAVEMENT; b. be pressure grouted for the full length of the crossing if the annular space between pipe and casing and soil exceeds one (1) inch. Brazos County must be given 24 hours notice of pressure grouting operations and have the opportunity to have an inspector on site to observe pressure grouting operations; I C. TxDOT Standard Specification Item 476 shall be followed for all boring, jacking, tunneling and joints. 9. Bore Pits a. no pits shall remain open longer than 2 days; b, all pits shall have proper traffic control measures in place. See Traffic Control Plan listed above. C. pits shall NOT be located within ten (10) feel front the edge of pavement without prior approval I County Engineer or his representative; d, when pits are to remain open for more than 8 hours, due diligence will be used in protecting the sl to prevent drainage problems; e. based upon soil conditions, the County Engineer or his representative may require shoring to pavement integrity; f, based upon soil conditions, the County Engineer or his representative may require pits be placer from the edge of road. the pile Pg.. 17 10. Any installation within ten (10) feet of edge of pavement shall meet the following! a. location must be approved by the Comity Engineer or his representative b. backfilled with cement stabilized material. C. based upon soil conditions, the County Engineer or his representative may require shoring to protect pavement integrity. d. All excess water and mud shall be removed from the trench prior, to backfilling. Any backfill placed during a rainy period or at other times where excess water cannot be prevented from entering tic trench will be considered TEMPORARY and shall be replaced with PERMANENT cement stabilized material as soon as weather pemtits; e. All disturbed base and pavement materials shall be reproved and restored to the satisfaction of the i county Engineer or his representatives. E No side or lateral tamping to fill voids under the base and pavement materials is allowed. 1 I . Company must be careful to notjeopardize the slope or integrity of the shoulder of the road. in the event Company damages the slope, shoulder or any other portion of the right -of -way, Company will be responsible for repairing the damage and replacing the right -of -way to the condition it was prior to con construction. 12, Operation of construction and/or maintenance equipment on the traveled surface of any improved Couni will not be permitted, except in an instance whereby the laying, construction, maintenance and/or repair cables, conduits and /or pole lines cannot be accomplished by any other method and in this event all such equipment shall be of the rubber tire variety. Appropriate traffic control shall be provided meeting TML requirements. 13. in the event said construction and/or maintenance and /or repair requires Company to remove, cut or jeopardize any section of the road (asphalt, cement, road base, etc), Company will be required to provide a performance bond or letter of credit securing necessary repairs. Said bond amount will be determined by the County Engineer, 14. The applicant shall submit a letter of "No Objection" from the Army Corps of Engineers for all designated wetlands and environmentally sensitive lands. E. Emergency work 1. In the event Company is required to perform emergency services, that requires excavation in a County Riglit of Way, and unable to notify the County Engineer prior to conducting emergency repairs, Company shall notify County Engineer within 24 hours of beginning construction /repairs. This will allow the County Engineer's) Office an opportunity to inspect the site to ensure the integrity of the County Right of Way and traffic safety controls used. F Repairs to existing facilities 1. Maintenance and/or repair to existing cables, conduits, and /or pole lines which require disturbance of the shall not be performed until plans describing such maintenance and/or repair have been approved by the l Engineer or its designated representative and a permit has been obtained. C. Relocation of utilities. 1. When and if the County Engineer determines that it is necessary for the construction, repair, improvement, alteration or relocation of all or any portion of said road, any or all poles, wires, pipes, cables or other facilities and appurtenances authorized hereunder, shall be removed from said road, or reset or relocated thereon, as required by the County Engineer within a reasonable time as determined by the County Engineer and Utility Company, and at the expense of the Utility Company. VOL H. High Pressure Pipelines I. All utility Permits for high pressure pipelines (generally 60 PSI or greater), whether pertaining to conir (lied access or non - controlled access installations, should contain the following additional information in the description of the permit. - diameter j -wall thickness - material specification - minimum yield strength - maximum operation pressure of the pipeline 2. With the exception of the maximum operation pressure of the pipeline, this information is to be supplied for, both the carrier pipe and the casing. I 3. Assurance must also be given that the installation material and design meet the minimum Federal Safety Standards for Liquid and Gas Pipe Lines. Assurance must be provided on company letterhead and signed by au authorized representative of the company. 4. Petroleum Pipelines: Depth Type of Pipeline (below deepest ditch grade) Special Reauiretnents i Encased Pipe Less than 10' Must be covered with concrete pad at least 36 deep Encased Pipe Greater than 10' No concrete pad required Non -Cased Pipe Less than 10' Must be covered with concrete pad at least 481' deep Non -Cased Pipe Greater than 10' No concrete pad required The Concrete pad shall be minimum of 3" thick and width shall be pipe diameter plus 18" S. Under no circumstances will a pipeline be installed parallel to a County Road within the Right -of- Way, Transmission lines have been determined to be petroleum pipelines (which includes nature! gas lines) and shall not be parallel to a County Road. 6. Natural Gas Distribution is a line that serves the final customer. i i Vol. /%� I Pg. 02-1 aI A �' Re 9 3bx Fit b p N •� yyi t eeg tt a y6Rd f ° Fc. i `EIS LiLi pp E § fI B n7i: js 5: D�g =bgntg oa! Sb$SSi$ 2 -a r-pf�s 7 gp� �� 4 ag§�PYY'�`�it �I 4=Q $ bsis4'I R"ip � �i 9oak$gjj b- * — .— ._.— .— .— _— _ —_ —. —. . �Nlrovf ♦ ♦ .MI�O Will ONES�.� �bE6i BG 665 oyA �► g AxtJ i °•S Jw. uln. •�wjK I ¢ � ♦m .WI I .o[ 1vl ♦ysiaia �lbA vin JFI/w6 ♦ • J.OIIIMb 1 �wov 2,t It lG:$A .WY 3's _ ='i i6girl a3YR$$$$$$ E 'Seeas -RSY51 ..ol�.•a =g18 — — — — — — — — — — PB�a RRY73RSSRK Y�S �• SRYYS „S.R� A �' Re 9 3bx Fit b p N •� yyi t eeg tt a y6Rd f ° Fc. i `EIS LiLi pp E § fI B n7i: js 5: D�g =bgntg oa! Sb$SSi$ 2 -a r-pf�s 7 gp� �� 4 ag§�PYY'�`�it �I 4=Q $ bsis4'I R"ip � �i 9oak$gjj b- * — .— ._.— .— .— _— _ —_ —. —. . �Nlrovf ♦ ♦ .MI�O Will ONES�.� �bE6i BG 665 oyA �► g AxtJ i °•S Jw. uln. •�wjK I ¢ � ♦m .WI I .o[ 1vl ♦ysiaia �lbA vin JFI/w6 ♦ • J.OIIIMb 1 �wov y _ ='i I .� .ewwl • ..ol�.•a �a — — — — — — — — — — Y:_!$ � Nib”; ti�'e'utLl.i S`i�J.eJ: •w'i', �i�i'.::� w�O'7 �+�'° •nO1°..n'n'.n°�:it.n'O°.." WW N O U = � W' Y 0 3 O 1? g3Y. K a N 4 V � 5 w� F 4 jjC N O U Y K 0 3 w 0 w � N w � zfr � u a a fr N u Trey V \ Lk ACCOUDIilg Code '1 PAY TO THE JIORDER OF _O q BRIDGETEX PIPELINE COMPANY, LLC ONE WIL"186 CENTER ?rR rr ILS9e;D- 0157- OTUOLSAO,OK74121 -2156 No. 800 ?93 2 czl7 K 'z r cJ.z�T ' //apt PIA 7 809 BPC4000 JPMmyen Chaae Bank, N.A� chu3e. IL L'SCa J � AUTHORIZED 51 � I 4 I '50 i i f3scKlr� Cr.,�t �c�r i I LoGK 0."fl " I buy 5H*w 7A-f` fZK Kn bli^00 -6'7 R-ov'p I G�w ✓,40 �°'ax' Vol. �ZJL j Pg. BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPARTMENT: Road & Bridge MEETING DATE: January 21, 2014 SUBJECT: Utility Permit — BridgeTex Pipeline Company, LLC Consider and take action on the BridgeTex Pipeline Company utility permit construct road bore under Dilly Shaw Tap Road. Project will lay twenty inch (2( pipeline for transportation of crude oil. Site is located in Precinct 2. SUBMITTED BY: J 7 . Salvato Right of Way Agent APPROVED BY: Commissioner Precinct 2 This request is V'31PVE IED ❑ by Commissioners' Court Duane Peters, County Judge DATE: z5 Ice s VOL ____may P9• TO: THE COUNTY ENGINEER OF BRAZOS COUNTY, TEXAS Comes now BridgeTex Pipeline Company,LLC (company atone], hereinafter refer• "Company" a Delaware [store] Corporation, with authority to transact business in Texas, actin, through its duly authorized representative, and hereby petitions the County Engineer for the right to lay, i maintain, repair and /or operate equipment under, over, across and/or along certain County Roads as shown on and diagrams attached hereto and said location described as follows: Pacilitr to Cross Road to as by and Road Name & Block Number Length of Crossing TYPE OF CONS'T'RUCTION CHECK ONE I Bored Jacked I Driven Lased! Dily Shaw Tap Road 78' ✓ 1 I I Fecility to Parallel County Road within Riaht -01Way CONSTRUCTION TYPE 20" Dinmaer 0.406" Wall Thickness ✓ High Pressure Underground ❑ Low Pressure Pipeline (60 psi or greater Pipeline (W p Material Specification API- 51.4-60 operating pressure) pressure) Minimum Yield Strength 60,000 PSIG tviaxhnum Operation Pressure 1440 PSIG The location and description of the proposed installation and appurtenances must be fully shown on the s drawings. The Company shall commence actual construction/work in good faith within 60 days from the date of said permit and shall complete said construction /work within 180 working days. (COMPANY MUST FILL IN). 'If such construction is not begun by the 60te day, Company will be required to apply for a new permit. Company declares that prior to filing this application, it has ascertained the location of all existing utilities, both aerial and underground, and the fthng of this application is prima facie evidence that the proposed installation will not coniict with any existing utility. i A copy of this permit shall be kept at the job site any time work is being performed. it is expressly stipulated that this Permit is a license for pennissive use only and that the placing of facilities upoh public property pursuant to this permit shall not operate to create or vest any property right in said holder. It is understood and agreed that the rights and privileges herein set out are granted only to the extent of the County's right, title and interest in the land to be entered upon and used by the holder and the holder-will at all times assume risk of and indemnify, defend and save harmless Brazos County from and against any and all loss, damages, cost or expense arising in any manner on account of the exercise or attempted exercise by said holder of the aforesaid rights and privileges. Any deviation from these specifications must be approved by Brazos County Engineer's Office or its designated representative. I Approvni of County Engineer's Office may take as long as two weeks after complete application is received. Applicant agrees to comply with all rules of the County Commissioners and the County Engineer in construction of said installation attached hereto as BRAZOS COUNTY DESIGN STANDARDS AND SAFETY PRECAUTION REQUIREMENTS FOR WORK CONDUCTED iN BRAZOS COUNTY RIGHTS OF WAY and incorporated herein for reference. I In the event Connpany fails to obtain a perm!/ prior to the Installation or does not install utilities in compliance hvith installation requirements set forth herein (i.e. depth, location, etc), Company assumes all financial responslbility jor damages and/or destruction of lines, cables, etc, based upon its fallre to comply with Brazos County requiremens. Applicant agrees that If Brazos County demonstrates a violation of lire terms of this policy, Applicant stipulates that requisites for injunctive relief exist anti fiat Brazos County is entitled to relief enjoining any conduct by applicant which is contrary to the policies. i This permit is a revocable permit. Brazos County reserves the right to revoke this permit at any time, in 'file sole discretion of Brazos County, for interests ofpublic heahh, safety or welfare, or for fallure to repair (illy domuges upon dennaml, or for any other reason deemed sufficient by Brazos County. i In the event Company falls to comply with any or all of the requirements as set forth herein, the County may take such action as it deems appropriate m compel compliance. The County Engineer further retains the right to revoke this Permit by verbal notification to the Applicat/Conipany. Failure to obtain this permit and/or notify tine Cou (y Engineer's Office witiin 24 hours of beginning shall constitute grounds jor job shutdown. By signing below, I certify that i am authorized to represent the Company listed below, and that lire Company agrees to the conditions /provisions included in this permit. BridoeTex Pipeline Comnanv LLC Company Name Vame I E. Roberts By: 0 Signature Permit Agent Title 2027 61 at Street, Suite 100A Address Temple Texas 76504 City State Zip (303) 324.6899 Phone Number vroberts(Mufsrw.com Email: T Llip E12 • - -� �. J PIPELINE UTILITY APPROVAL Brazos County offers no objection to the proposed location of the utility in the County right of way as ihown by accompanying drawings and notice dated O/ — 17 —;49 /5/ except as noted below: (Month/Day/Year) EXCEPTIONS: _ I f� Evo �%- p9 A % PAIN.IC \YIf�LANWl67 9R04E1r NVGMFNf 3\CM \PNG \PfRWT SItflCHFY�)019- 9MMU.0AC Vo, I. Pg 0�oq PROPOSED PIPELINE CROSSING LEONASCT RAM DILLY SHAW TAP ROAD J PHELPS S6YRWri a l 1.07 sQ®fPWC rflV / 3� a 3 PROPOBRD ! C' CROSSING PROP08R0 PROPOSED d. n VK3NTIY MAP -NOT TO SCALE ARNOLD 20' PIPELINE �/ o� *'/ o d' C/ ALECIA LENZ TRACT ✓ �WNP ffffflyEy Assn8iPcrov. fff7 °* LEGEND C/L INTERSECTION CAT:= 030'48'36.81' LONG:=- 09618'D2.7H' / -- \�yOw — - — PROPOSED PfPEUNE It EDGE of ROAD Q OF ROAD —X FENCE I IX1S7TVG PIPELINE j —T,R BURIED PHONE ,CABLE +Y Aw —P-- OVERHEAD POWER UNE ELM " / -- - - - - - - - TOE OF SLOPE SCALE: HOR. 1 =30' ti PROFILE I � g SCALE: HOR. 1' =30' Yi " SCALE: VER. 1 =10' o? NATURAL o GRADE o A °��' �. "Y' o NATURAL 350 -- —- o GRADE __ 350 -G —. I -- I 345 345 - - -- -- 340 Z — - -- —Z —"'� � s - - -- -- — 'PROPOSED PIPE ----- "- - - 340 -� -- 20" OD 335 - - -- 335 — — ---- - - NOTE: PIPE DATA 1. HORIZONTAL DATUM —TEXAS COORDINATE SYSTEM OF UTM WITH NA083 DATUM, ZONE CONTENT: CRUDE OIL 14. US FOOT, CENTRAL MERIDIAN 99' W CARRIER PIPE: 107.6' OF 20" D.D. X 0.406• WALL THICKNESS 2. ORTHOME7RIC HEIGHTS BASED ON NAVD SR AS DERIVED FROM CPS OBSERVATIONS. AR- 5L-X -60 COATING 12 -16 MILS i FOE k 32 MILS ARO 3. EDGE OF BORE PIT WILL BE AT A TEN FOOT (10') MINIMUM CLEARANCE FROM THE MOP: 1440 PSIC SPECIFIED MIN. YIELD II. STRENGTH: 80.000 PSG i EDGE THE ROAD RIGHT OF WAY AND A TWO FOOT (2) MINIMUM CLEARANCE FROM MIN. EST PRESSURE: 2,064 PSIG ANY EXISTING UTILITIES WTMW THE ROAD RIGHT OF WAY. XI MIN. TEST PRESSURE: 1,857 i PIPELINE WILL LLY PROTECTED CATHON: !. C DS RVE ARE SHOWN IN APPROXIMATE GENEXATED FROM PREVIOUS METHOD OF INSTALLATION: ST CONVENTIONAL BORE CO CONTRACTOR VA SMALL VERIFY EJMCT LOCATION AND ELEVATION OF MAPS W.7 LOCATION ATION MAPS AND ALL S THE AREA Ntl PRIOR TO CONSTRUCTION AND fA1 G UTILITIES THE C 1 AAI T NOh•A, I LL SY 2 54 AND ALL OTHER UTILITY COMPANIES ONE CALL SYSTEMS TEXAS ONE M �e1R AT LEAST 2 WORKING M75 (46 FLOURS) PRIOR TO CONSTRUCTION. ATLE (48 HOURS) PRIOR 1. LINE WILL BE I CONVENTIONAL BORE BY CONVENTION BORE PER RREQUIREMENTS O OF 'SPECIAL PROVISIONS, TeDDT UTILITY PERMITS, 5. THE CROSSING IS DESIGNED AND WILL BE CONSTRUCTED WITH PMT 195 W TITLE 49, DATED 3/30/99' CODE OF-FEDERAL REGULATIONS-AS PRESCRIBED BY THE DEPARTMENT OF - - - - - TRANSPORTATION. MWXCF PARKWAY Two. Sum 100 N. AwnM. 7-051 Teny IM64m � I AB0 1 SouixwS PAm5wAY (61X (512) 515 rer,e�e�r FAX L: S 326-3029 EMAIL: SAMOSAMIHC.P1x 620* PIPx PIPELINE, L.L.C. Z IL PIPELINE CROSSING DILLY SHAW TY, ROAD BRAZOS COUNTY TEXAS I ! IE 1 DWG No 7045-M-293 PAIN.IC \YIf�LANWl67 9R04E1r NVGMFNf 3\CM \PNG \PfRWT SItflCHFY�)019- 9MMU.0AC Vo, I. Pg 0�oq Project BRIDGETEX NORTH PIPELINE PROJECT - 1 I i Locedw Data TEXAS 1/28/2013 API 1102 - Liquid Pipeline Crossing Highway PIPE AND OPERATIONAL DATA Operating Pressure [psiJ 1440.00 Operating Temperature ( "F] 60.0 Pipe Outside Diameter [in] 20.00 Pipe Wall Thickness (in] 0.406 Pipe Grade: X60 Er - Resilient Modulus [ksq Specified Minimum Yield Stress 60,000 Design Factor 0.72 Weld Joint Factor 1.00 Pipe Class: Electric Resistance Welded and Young's Modulups ?or S ?ee%I] 30,000 Poisson's Ratio for Steel 0.30 Coefficient of Thermal Expansion [per "F] 0.0000065 1,463 00 RESULTS: SITE AND INSTALLATION DATA: 35,468 Soil Type: Soft to medium days and silts with low /medium plasticities 2,862 E'- Modulus of Soil Reaction [ksq 0.5 i Er - Resilient Modulus [ksq 5.0 Average Unit Weight of Soil [Ibt" 120 Pipe Depth [ft] 5 Bored Diameter [In] i InstallationTempersture [ "F] E Design Wheel Load from Single Axle [kips] Design Wheel Load from Tandem Axles [kips] Pavement Type: Flexible Impact Factor Method: ASCE - Highway Hoop (Badow) Stress [psi] 35,468 Allowable Hoop Stress (psi] 43,200 Sfrffnes Factor for Earth Load Circumferential Stress 2,862 Burial Factor for Earth Load Circumferential Stress 0.81 Excavation Factor for Earth Load Circumferential Stress 1.00 Circumferential Stress from Earth Load [psi] 3,199 Impact Factor 1.50 Highway Stiffness Factor for Cyclic Circumferential 19.00 Highway Geometry Factor for Cyclic Circumferential 1.00 Cyclic Circumferential Stress [psi] 1,978 Highway Stiffness Factor for Cyclic Longitudinal Stress 14.20 Highway Geometry Factor for Cyclic Longitudinal Stress 0.99 Cyclic Lonigtudinal Stress [psq 1,463 Notes: PAVED ROAD - BORED CROSSING Maximum Circumferential Stress (psi] Maximum Longitudinal Stress [psi] Maximum Radial Stress [psi] Total Effective Stress [psi] Allowable Effective Stress [psi] 39,925 12,847 -1,440 36,390 43,200 Stress [psi] Calculat Allowabl PASS /FAIL Hoop 35,488 ,200 PASS Effective 36,390 3,200 PASS rth Welds 1,463 143 ,640 PASS Long. eids 1,978 8,560 PAS Reference: API RP 1102 "Steel Pipelines Crossing Railroads and Highways" Prepared By Adaeze Iloeje Approved ay�l, Al , % / � Revision: 13.0.1 Vol. /,(, Pg. cg-57 1' ELLAN MAG_Aga MIDSTREAM PARTNERS, DESIGN AND INSTALLATION MATERIAL ASSURANCE 1, Craig Bailey declare to the best of my knowledge, the p 20" BridgeTcx Pipeline has been designed per the latest edition of API RP 1102, 'Steel P Crossing Railroads and Highways' and will be constructed with Part 195 in Title 49, Code of Regulations as prescribed by the Department of Transportation. BridgeTex Pipeline Company, LLC By Magellan Pipdatc Company, LP., ds onstrnet ion Manager VMz n Pi peline GP. Lf its general partner .. Signature Manager— Engineering and Construction_ Title _918 -574 -7025 Phone State of Oklahoma County of Tulsa Sworn to and subscribed before me on the � day of _ a _2013 --- --- -- --- ------THRM" b �/�� � SHE RRIE L. GUTHRIE y _—ZW� t/ Sens Notary Public Notary Public j Slate of Oklahoma Commission p 030J5'It5 EapMes 0 411 9119 1 SHERRIE L. GUTHRIE 4 Vol. pg. O rj-MAGELLAN- MIDSTREAM R Letter of Authorization February 8, 2013 Re: Appointment of Representative Bridge Tex Pipeline, LLC appoints the following firm/persons to represent it in negotiations regarding permitting for State Highways, County Roads, Rail Roads and State controlled water crossings within the following Texas Counties: Scurry, Fisher, Nolan, Taylor, Callahan, Brown, Comanche, Hamilton, Coryell, McLennan, Bell, Falls, Milam, Robertson and Brazos. Firm: Universal Field Services, Inc. Authorized persons: David Zimmerman, Bill Hillery and Vamell E. Roberts. Should you have any questions in this regard, please contact me at 918- 574 -7393. Respectfully, Robert W Miller SR Real Estate Representative BridgeTex Pipeline Company, LLC One Williams Center, MD: 27 -8 Tulsa, OK 74172 i Vol. ___ %�� Pg _ EMIL LTNIVESLSAL raw MILD amnaca, W. December 14, 2013 Mr. R. Alan Munger, P.E. County Engineer 2617 W. Hwy 21 Bryan, Texas 77803 Re: BridgeTex Pipeline Company, LLC - Proposed 20" Crude Oil Pipeline Colorado City, Texas to Houston, Texas Dear Sir; BridgeTex Pipeline Company, LLC (BridgeTex) is proposing to construct a 20" (twenty inch) diameter pipeline for the transportation of Crude Oil, a portion of which passes through Brazos County. Construction of the proposed pipeline is scheduled to begin during the fourth quarter of 2013 and is expected to be placed in- service during the second quarter of 2014. This letter of request limits the number of pipelines to one pipeline only, and limits the product carried to Crude Oil. BridgeTex Pipeli Company, LLC, a wholly owned subsidiary of Oxy Midstream Strategic Development, LLC and Magell Midstream Partners, L.P. will construct and own the pipeline. The purpose of this letter is to request a Permit to construct said pipeline across Osoerstenv Lane as shown on the attached Map. Also attached is the road crossing Plan /Profile Sheet at the required bury depth of ten feet (10') below ditch flow line. A completed application and Permit fee is attached and me a part of this letter. All components of the project have been designed and will be operated in full compliance with the Department of Transportation Title 49, Code of Federal Regulations, Part 195 Texas Department of Highways. The pipeline will be constructed at the 48" design depth through privately owned land in the County. Pipeline road crossings will be non - cased. The proposed pipeline will be monitored and controlled remotely from the Magellan Operations Control Center located in Tulsa, Oklahoma. The control center meets the Pipeline and Hazardous Materials Safety Administration ( PHMSA) definition of control room and the operators meet the PHMSA definition of controllers and all are subject to PHMSA management regulation (CFR 195.446). The control center is manned 24 hours a day, 7 days a week and 365 days a year. The pipe material /grade is API -5L- X60 -PSL2 ERW with the following specifications: 20.000" O.D., 0.406" W.T., 1440 PSI Operating Pressure with a 0.72 Design Factor and 60,000 Specified Minimum Yield Stress. Valves are ASME CL 600; API 6D. During construction, primarily between 6 a.m. and 8 p.m., only typical construction noise will be generated and there is no construction methodology planned that will produce vibrations. Methods of construction for the pipeline will be conventional open trench (OT), direct bore (DB) or horizontal directional drill (HOD). Bore Pits will be located behind the edge of ROW and care will be taken not to jeopardize the slope or integrity of the road shoulder. All safety regulations of the Texas Department of Transportation will be observed and traffic control measures will follow the Texas Manual of Uniform Traffic Control (Example attached). Vol. _ —�� I'P9•_✓°` j Construction activities must meet the general requirements set forth in the U.S. Army Corps of Engine (USAGE) Nationwide Permit 12, specifically regarding Soil Erosion and Sediment Controls and U.S. Environmental Protection Agency (EPA) recommendations regarding field activities. Operators are required to implement and maintain Best Management Practices (BMPs) to minimize discharges of pollutants, including sediment in storm water both during and after construction activities to help ensw protection of surface water quality. A BMP Plan which describes general practices and procedures designed to minimize and control pollutants in storm water discharges associated with the proposed construction activities can be provided prior to construction. The Permit requested herein is a Brazos County jurisdictional crossing and therefore, it is respectfully requested that the Commissioners Court accept these materials and issue a Permit to BridgeTex Pipe Company, LLC, allowing for construction of the subject crossing within Brazos County. If you have any questions or need additional information, please contact me by phone at 303 - 324.689 by email at vroberts(cDufsrw.com. Respectfully, BRIDGETEX Pipeline Company, LLC By: Universal Field Services, Inc. 2027 S. 61e' Street, Suite 100A Temple, Texas 76504 Varnell E. Roberts Permitting Agent Enclosures Vol. 'Pg._ BRAZOS COUNTY ROADWAY SAFETY AND ROAD PRESERVATION STANDARDS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY A. General Requirements I. Adequate drainage shall be maintained in ditches at all times. 2. Pennittee will use best management practices ( "BMP ") (EPA and TCEQ both provide lists of examples of BMPs) to minimize erosion and sedimentation resulting from the proposed installation. 3. The permittee shall take precautions to avoid damage to property, All County Right of Way and property shall be restored to its original condition, as far as practical, in the opinion of the County Engineer or appointed representative. 4. The construction and maintenance of such utility shall not interfere with the property or rights of a prior Iccupant. 5. Pennittee shall not interfere with other utilities located in the right of way. In the event damages occur, permittee will be liable to the County or other utilities running through the right of way. 6. County Engineer shall determine whether or not permittee's plans shall inconvenience the public. If it is determined that inconvenience to the public exists, then the County Engineer will decide whether such project will be allowed or if an alternative exists so as not to inconvenience the public. B. Safeq, Regrdremexrs I. Proper traffic control measures must be put in place prior to beginning work and remain in place during the duration of the job. All traffic control measures must follow the Texas Manual of Uniform Trafficl Control Devices ( TMUTCD). See Traffic Control Requirements below. 2. During construction, all safety regulations of the Texas Department of Transportation shall be observed. 3. Permittee must take such precautions and measures, including placing and displaying safety devices, as: may be necessary, in order to safely conduct the public through the project area. Company shall provide flagmen, signs, signals or devices necessary to provide complete safety to the public. 4. Adequate provisions must be made to cause minimum inconveniences to traffic and adjacent property 5. No cable, conduit and/or pole line shall be laid, constructed, maintained and /or repaired so as to constitute a danger or hazard of any kind to persons or vehicles using such road. Any poles placed in the Right of Way for future installation shall be placed at the back of the Right of Way. Exceptions may be approved by the County Engineer. C Troffre Control Plan I. A traffic control plan, pursuant to the TMUTCD or Engineered Traffic Control Plan must be provided for the following: A. Any construction (i.e. pit, excavation, hole) left open over night, requires specific nighttime traffic) control measures pursuant to the TMUTCD; b. If consgvctionis.within ten (10) feet of the roadway; of c. Any work performed in the road right -of -way; 2. Plan must be attached to the permit and kept at the job site any time work is being performed. 1 3, Plan must set forth the time of completion for the job. D. Design Standards 1. All overhead installations shall conform to clearance standards of the Texas Department of Transportation and the pole be placed in the designated area for power specified as set forth in the Texas Utilities Code, Section 181.095. 2. All pole installation (including lighting) shall be placed at the backside of the Right of Way to ensurelsai'ety to the public. Any pole placed in violation of this requirement will be required to be moved to the appropriate location at the company's expense. Exceptions may be approved by the County Engineer. 3. All underground installations shall (these are minimum depths — utility may place deeper): a, be placed at a minimum depth of forty - eight (48) inches below the top of the pavement; b. be at least thirty -six (36) inches below ditch flow line when installation is within the area measured fi of bank to top of bank; c. be at least forty -eight (48) inches below ditch flow line if low pressure gas or petroleum lines. For high pressure gas and petroleum lines, see High Pressure Pipelines requirements listed below; d. not be closer than ten (10) feet from the edge of pavement. Exceptions may apply in rights of way of less than 60'. top 4. Water Lines: All water lines must be a minimum 36- inches below the ditch flow line and cased. Waterlines shall be cased if crossing under the roadway. 5. Utilities in all new developments that have 60 feet or greater of right of way shall be installed within locations based upon the type of utility. The locations shall be as follows: (measured from back of right Power— 0 -2 feet, nominally I' Phone — 2 -4 feet, nominally 3' Gas -4 -6 feet, nominally 5' Cable — 6 -8 feet, nominally 7' 6. Utilities with less than 60 feet right -of -way in all new developments shall install the utility in a similar manner as referenced in No. 3 above, however, the County Engineer or its designated representative will provide final approval of each utility location. 7. The length of any trench to be opened in advance of the pipe, conduit or ducts may not be longer than 400' if left open over night or unattended. 8. Crossings under a county road shall: a, be bored or jacked. ABSOLUTELY NO OPEN CUT'S WITHIN COUNTY ROAD PAVEMENT; b. be pressure grouted for the full length of the crossing if the annular space between pipe and casing and soil exceeds one (1) inch. Brazos County must be given 24 hours notice of pressure grouting operations and have the opportunity to have an inspector on site to observe pressure grouting operations; c. TxDOT Standard Specification Item 476 shall be followed for all boring, jacking, tunneling and joints. 9. Bore Pits a. no pits shall remain open longer than 2 days; + b. all pits shall have proper traffic control measures in place. See Traffic Control Plan listed above.I c. pits shall NOT be located within ten (10) feet from the edge of pavement without prior approval from the County Engineer or his representative; d. when pits are to remain open for more than 8 hours, due diligence will be used in protecting the spoil pile to prevent drainage problems; e. based upon soil conditions, the County Engineer or his representative may require shoring to protect pavement integrity; I f. based upon soil conditions, the County Engineer or his representative may require pits be placed further from the edge of road. f r Vol. _ � 4 pg. _,� 10. Any installation within ten (10) feet of edge of pavement shall meet the following: a. location must be approved by the County Engineer or his representative b, backfilled with cement stabilized material. C. based upon soil conditions, the County Engineer or his representative may require shoring `o protect pavement integrity. d. All excess water and mud shall be removed from the trench prior to backfrlling. Any backfill placed during a rainy period or at other times where excess water cannot be prevented from entering the trench will be considered TEMPORARY and shall be replaced with PERMANENT cement stabilized material as soon as weather permits; { e. All disturbed base and pavement materials shall be removed and restored to the satisfaction of the County Engineer or his representatives. II f. No side or lateral tamping to fill voids under the base and pavement materials is allowed. 11. Company must be careful to not jeopardize the slope or integrity of the shoulder of the road. In the event Company damages the slope, shoulder or any other portion of the right-of-way, Company will be responsible for repairing the damage and replacing Ole right -of -way to the condition it was prior to commencing construction. 12. Operation of construction and/or maintenance equipment on the traveled surface of any improved County road will not be permitted, except in art instance whereby the laying, construction, maintenance and/or repair of cables, conduits and /or pole lines cannot be accomplished by any other method and in this event all such equipment shall be of the rubber tire variety. Appropriate traffic control shall be provided meeting TMUTCD requirements. III 13. In the event said construction and/or maintenance and /or repair requires Company to remove, cut o•leopardize any section of the road (asphalt, cement, road base, etc), Company will be required to provide a performance bond or letter of credit securing necessary repairs. Said bond amount will be determined by the Counryl Engineer. 14. The applicant shall submit a letter of "No Objection" from the Arty Corps of Engineers for all designated wetlands and environmentally sensitive lands. E, Emergency work I ` I. fn the event Company is required to perform emergency services, that requires excavation in a County Right of Way, and unable to notify the County Engineer prior to conducting emergency repairs, Company shall notify County Engineer within 24 hours of beginning constructionlrepairs, This will allow the County Engineer's Office an opportunity to inspect the site to ensure the integrity of the County Right of Way and traffic safety controls used. F. Repairs to exfsfing jncililles 1. Maintenance and /ar repair to existing cables, conduits, and /or pole lines which require disturbance of thr shall not be performed until plans describing such maintenance and/or repair have been approved by the Engineer or its designated representative and a permit has been obtained. G. Relocatlon ojntiNNes: 1. When and if the County Engineer determines that it is necessary for the construction, repair, improveme $ alteration or relocation of all or any potion of said road, any or all poles, wires, pipes, cables or other facilities and appurtenances authorized hereunder, shall be removed from said road, or reset or relocated thereon, as required by the County Engineer within a reasonable time as determined by the County Engineer and Utility Company, and at the expense of the Utility Company. Vol. /,?/ f fo kg. ff. High Pressure Pipelbes I. All utility Permits for high pressure pipelines (generally 60 PSI or greater), whether pertaining to col access or non- controlled access installations, should contain the following additional information in description of the pemtit. - diameter -wall thickness - material specification - minimum yield strength - maximum operation pressure of the pipeline 2. With the exception of the maximum operation pressure of the pipeline, this information is to be supplied for both the carrier pipe and the casing. 3. Assurance must also be given that the installation material and design meet the minimum Federal Safety Standards for Liquid and Gas Pipe Lines. Assurance must be provided on company letterhead and signed by an authorized representative of the company. 4. Petroleum Pipelines: Depth Tyne of Pipeline (below deepest flitch trade) Snecial Reautrements Encased Pipe Less than 10' Must be covered with concrete pad at least 6 "deep Encased Pipe Greater than 10' No concrete pad required Non -Cased Pipe Less than 10' Must be covered with concrete pad at least i 8" deep Non -Cased Pipe Greater than 10' No concrete pad required The Concrete pad shall be minimum of 3" thick and width shall be pipe diameter plus 18" minimum. 5. Under no circumstances will a pipeline be installed parallel to a County Road within the Right -of- Way. Transmission lines have been determined to be petroleum pipelines (which includes natural gas lines) and shall not be parallel to a County Road. 6. Natural Gas Distribution is a line that serves the final customer. s Vol. I yG I Pg. h e: SI ;$ fite f -.Iy 7 AAll. �& g' ul— �y�� d�pg fE $E $C 9` SI C€ g? �Y; s =sg �� g{ i 55 5_ ° {y 6 yy k a Sat p p 5 !i , Doll O o IQ { �$ pp9 ♦ _8ea a.� €E� {Fs Q ��s� a4: ti a it g�s � p$ ♦b4ggys£pF.isS'bY0 �' ��� Lp� MIl ,�Ow- M -IVOIY _ s Wo 144� o.. a �` $ '. °ear iQ °a gg$P aY — +nlmr ♦ • ..airous � 's .•..�ao •uln ew �w . ='I D .wl ,[.1 w.: tee• VIM ♦ +wllriu. D � t I .wir.Y♦ �.ol.wc H 1 C Y rw,y, w• of +w . a � R. g8 a �I°aYi wir,w6 2 O woi�wY � (W.l C pp Y =dn :S �w,no.la s Mf - r. ISIM 1sg -- 3i�SR8 °R�:S - $fie 4S�Q Sl 1Ai. R LQ$S.K ?it ' ! S�A:°R� 3nCi s a 'ssa I �$ ; S%IsT t;kT 7 AAll. �& g' ul— �y�� d�pg fE $E $C 9` SI C€ g? �Y; s =sg �� g{ i 55 5_ ° {y 6 yy k a Sat p p 5 !i , Doll O o IQ { �$ pp9 ♦ _8ea a.� €E� {Fs Q ��s� a4: ti a it g�s � p$ ♦b4ggys£pF.isS'bY0 �' ��� Lp� MIl ,�Ow- M -IVOIY _ s Wo 144� o.. a �` $ '. °ear iQ °a gg$P aY — +nlmr ♦ • ..airous � 's .•..�ao •uln ew �w . ='I D .wl ,[.1 w.: tee• VIM ♦ +wllriu. D � t I .wir.Y♦ �.ol.wc H 1 C Y rw,y, w• of +w . a � R. g8 a �I°aYi wir,w6 2 O woi�wY � (W.l C pp Y =dn :S �w,no.la &C. v' "�� F� f`5 Tract BRIDGETEX PIPELINE COMPANY, LLCI S Y2186 CENTER Attoyptin code — PO BOX '1 ��,t L _ o_ ©l. `OTULSA,OK74 12 1 -21 8 6 No. 800 93,0 `�� 20,3 PAY TO THE ORDEROF -2 00 00 J s DOLLARS , R FO� " V (? Social Securly or Tax IC Number City late, Zip Code --7�v` BPC -7000 JPMg Chase Bank, N.Arj .,,, Chicago, IL 70.23M7t9 �a--• -� � /� t lit AUTHORIZED 51 I /0 C Boss -z 6-& co [3ZC.KR*, --t 6r'-'o T"' ?ot-a �R✓iMC15 �Zor�L� LvepE LAG _ w�• �rFL �tl- F6gjZTbL CREED 05pf,K5TlFN1 L61rr U�.MOGr�1't7 �C'a� i BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPARTMENT: Road & Bridge MEETING DATE: January 21, 2014 SUBJECT: Utility Permit — BridgeTex Pipeline Company, LLC Consider and take action on the BridgeTex Pipeline Company utility pertnit construct road bore under Oak Lake Road. Project will lay twenty inch (20') pipe] for transportation of crude oil. Site is located in Precinct 2. SUBMITTED BY: Salvato of Way Agent This request is Sammy Precinct 2 ❑ by Commissioners' Court Duane Peters, County judge DATE: 112 26 to TO: THE COUNTY ENGINEER OF BRAZOS COUNTY, TEXAS Conies now BridgeTex Pipeline Company,LLC [company name], hereinafter referred to as "Company" a Delaware [state] Corporation, with authority to transact business in Texas, acting by and through its duly authorized representative, and hereby petitions the County Engineer for the right to lay, cbnstruct, maintain, repair and/or operate equipment under, over, across and/or along certain County Roads as shown on i drawings and diagrams attached hereto and said location described as follows: Facility to Cross Road Road Nome R Block Number Length of Crossin TYPE OF CONSTRUCTION (Cl IECK ONE) Bored lacked Driven Cased I -Oak lake Road 82' 1 1 Facility to Parallel County Road within Riaht- Of -W av CONSTRUCTION TYPE 20" Diameter 0A06" Wall Thickness ✓ High Pressure Underground ❑ Low Pressure U Pipeline (60 psi or grunter Pipeline (60 psi Material Specification API -6L -x60 operating pressure) pressure) Minimum Yield Strength—LD—IMPSIG Maximum Operation Pressure 1440 PSIG The location and description of the proposed installation and appurtenances must be fully shown on the attached drawings. The Company shall commence actual construction /work in good faith within 60 days from the date of said shall complete said construction /work within 180 working days. (COMPANY MAST FILL 1N). construction is not begun by the 60 day, Company will be required to apply for a new permit. Company declares that prior to tiling this application, it has ascertained the location of all existing utilities, both underground, and the filing of this application is prima facie evidence that the proposed installation will not cc any existing utility. A copy of this permit shalt be kept at the job site any time work is being performed. It is expressly stipulated that this Permit is a license for permissive use only and that the placing of facilities property pursuant to this permit shall not operate to create or vest any property right in said holder. It is understood and agreed that the rights and privileges herein set out are granted only to the extent of the Cot title and interest in the land to be entered-upon and used by the holder and the holder will at all times assume indcmnify, defend and save harmless Brazos County from and against any and all loss, damages, cost or expo in any manner on account of the exercise or attempted exercise by said holder of the aforesaid rights and privilt Any deviation from these specifications must be approved by Brazos County Engineer's Office or its representative. Vol. and such and with right, If and Approval of County Engineer's Office may take as long as two weeks after complete application is received. Applicant agrees to comply with all rules of the County Commissioners and the County Engineer in consir installation attached hereto as BRAZOS COUNTY DESIGN STANDARDS AND SAFETY PR REQUIREMENTS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY and herein for reference. of said In lire event Contpany fails to obtain a permit prior to the installation or (toes not install utilities in conplia'Pee with installation regairentents set forth herein (i.e. depth, location, etc), Company assumes all financial responsibili4' for damages and/or destruction of lines, cables, etc, based upon its fallure to comply with Brazos County requirements. Applicant agrees that if Brazos County demonstrates a violation of she terms of this policy, Applicant stipulates that requisites jar Injancsive relief ecisr and Ih01 Brazos Corrnly is entitled to relief enjoining ary conduct by applicmu which Is contrary to site policies. This perndl is a revocable permit. Brazos County reserves lire right to revoke this permit at any time, in the sole discretion of Brazos County, for interests of public health, safely or welfare, or for failure to repair any danhages upon denhand, or for any other reason deemed sufficient by Brazos County. In the event Company fails to comply with any or all of the requirements as set forsh herein, the Coun y nut), take such action as It deenss appropriate to conpel compliance. The County Engineer further retains the right to re joke this Permit by verbal notification to she Applicant /Coupaty. Failure to obtain this permil and/or notify rite Coha(v Engineer's office within 14 hours of beginning construction shall constitute grounds for job shutdown. By signing below, I certify that I am authorized to represent the Company listed below, and that the Company agrees to the conditions /provisions included in this permit. BridgeTex Pipeline Company, LLC Company Nante Varnell E- Roberts By: liaa Signature Permit Agent Title 2027 61 st Street, Suite 100A Address Temple Texas 76504 City Slate Zip (303) 324 -6899 Phone Number vroberts @ufsrw.com Email: VOL PIPELINE UTILITY APPROVAL Brazos County offers no objection to the proposed location of the utility ill tlhe County right of way as shown by accompanying drawings and notice dated O( — 1'7 - aO /-i except as noted below: (Month/Day/Year) EXCEP'T'IONS: , F9Br County PROPOSED PIPELINE CROSSING OAK LAKE ROAD PROPOSED / ceNrminRe _ 1 7045 -BA -066 FEATHER CREST FARMS, INC. TRACT /� / � ^ c / 't �a~ CBDBBBIC INTERSECTION .3 L / PROPOSED LMT: 30 47' 12.04' W g '24.87' 20x PIPELINE LONG: -98'1 O INffY MAP -NOT TO SCALE ACHNW MWARr, W ANA \\� A42fJMWCC?' .21Z S LORA�OWEN "CAN�°�/d! ®�°�6a�(l�rD' 3. �� � � `� �`� a� `d LORA LYN BROWN TRACT \ I\ LEGEN A? o n o n *,c? 2 PROPOSED PIPELINE ;AN ry h r}' b b IL— ROW LINE 0b4o 0% 0 0 0 00 o EDGE Of ROAD �i hn Ci �i Ci rn FENCE /�i —X— EXISTING 9.— SURVEY LINE LINE —T T TOP OF SLOPE D L��! DRCH CEMERLIiE PUN SCALE: HOR. 1"=30' - PROFILE LIZ g SCALE: HOR. l'-30' ; " ; o SCALE: VER. 1 =10' o 0 0!� NATURAL + + +a � Sig GRADE a o' 0 o e NATURAL 310 -- ---- --- -- - - -� 1 —, -Q —G—'- - ��— '------- -'-- -- GRADE - 310 rn -- - -- - 305 305 - -- -- — - 300 - - - -- —b '- -- - - -o - -- _PROPOSED PIPE - - -_ I - -- 300 20" OD - -- ---'--- ._- -- - --' 295 295 NOTE: PIPE DATA 1. HORIZONTAL DATUM —TEXAS COORDINATE SYSTEM OF UTM WITH NADW DA71JM, ZONE CONTENT: CRUDE OIL 14, US FOOT. CENTRAL MERIDIAN 99' W. CARRIER PIPE: 92' OF 20' O.D. X 0.406" WALL THICKNESS . API— IL—X -60 2. ORMOMEfRIC HEIGHTS WED ON MVO BIB AS DERIVED FROM OPS OBSERVATIONS. COATING: 12 -16 MILS FEE k 32 MILS ARO MOP: 1440 PSG 3. EDGE OF BORE PD WILL BE AT A TEN FOOT (10') MINIMUM CLEARANCE FROM THE SPECIFIED MIN. YIELD STRENGTH: 60,000 PSIG EDGE OF THE ROAD RIGHT OF WAY AND A TWO FOOT (2) MINIMUM CLEARANCE FROM MAX.TEST PRESSURE: 2.064 PSG ANY EXISTING UDLRIES WRHIN THE ROAD RIGHT OF WAY. MIN. TEST PRESSURE: 1,657 PSG PIPELINE WILL BE CATHODICALLY PROTECTED 4. EXISTING UTILITIES ARE SHOWN IN APPROXIMATE LOCATION GENERATED FROM PREVIOUS METHOD OF INSTALLATION: CONVENTIONAL BORE MAPS AND SURVEY, CONTRACTOR SHALL VERIFY EXACT LOCATION AND ELEVATION OF ALL EXISTING UTtUnES IN THE AREA OF WORK PRIOR TO CONSTRUCTION AND CAL INSTdLld➢ON NOTES, TEXTS ONE CALL SYSTEM AT 1 -800- 245 -4545 AND ALL OTHER UTILITY COMPANIES f uNE WILL BE INSTALLED Ely CONVENTIONAL BORE PER AT LEASE 2 WORKING GAYS (48 HOURS) PPoOR TO CONSTRUCTION. REQUIREMENTS OF 'SPECIAL PROVISIONS, T.DOT UTILITY PERM7S, S. THE CROSSING IS DESIGNED AND WILL BE CONSTRUCTED WITH PART 195 IN TITLE 49, DATED 3/30/99' CODE OF FEDERAL REGULXnGNS AS .PRESCRIBED BY THE DEPARTMENT OF, TRANSPORTATION. rX 4301 AY T9 37 tTU 100Y PA3xW AY TWO. 7573 33 (5,2) . 7e 57 73156 FAX. SPZ) 325-3029 6 FAA: BRIOCEZE% PIPELINE, LLC. 20' PIPELINE CROSSING OAK LAKE ROAD BRAZOS COUNTY, TEXAS I I 12 1 1 SA OSAMI EMAIL' SAM419AHINC.eS DWG NO.: 7045 —PO-297 I PAM.X: \MYTSTAN \52]31 1RWX>LRTXVSEG18Rrt TIlo \033V'�Wx xcl3rsa \1v.a- u�„a..aw '.. I / � �y 1 1 Project BRIDGETEX NORTH PIPELINE PROJECT -1 Location Data TEXAS I IJ2812013 API 1102 - Liquid Pipeline Crossing Highway PIPE AND OPERATIONAL DATA Operating Pressure [psi] 1440.00 Operating Temperature [ °Fj 60.0 Pipe Outside Diameter [tn] 20.00 Pipe Wall Thickness pn] 0.406 Pipe Grade: X60 1.00 Specified Minimum Yield Stress 60,000 Design Factor 0.72 Weld Joint Factor 1.00 Pipe Class: Electric Resistance Welded and Young's Modulusor5?eeecsi) 30,000 Poisson's Ratio for Steel 0.30 Coefficient of Thermal Expansion [per °F] 0.0000065 Cyclic Lonigtudinal Stress [psi] 00 RESULTS: SITE AND INSTALLATION DATA: Soil Type: Soft to medium clays and slits M lowlmedium plasticities E'- Modulus of Soil Reaction [ksi] 0 Er - Resilient Modulus (ksi] 5 Average Unit Weight of Soil [Ib/M 1'. Pipe Depth [ft] 5 Bored Diameter [In] 2 InstallationTemperature ['F] a Design Wheel Load from Single Axle [kips] Design Wheel Load from Tandem Axles [kips] Pavement Type: Flexible Impact Factor Method: ASCE - Highway Hoop (Badow) Stress [psi] 35,468 Allowable Hoop Stress (psi] 43,200 Stiffnes Factor for Earth Load Circumferential Stress 2,862 Burial Factor for Earth Load Circumferential Stress 0.81 Excavation Factor for Earth Load Circumferential Stress 1.00 Circumferential Stress from Earth Load [psi] 3,199 Impact Factor 1.50 Highway Stiffness Factor for Cyclic Circumferential 19.00 Highway Geometry Factor for Cyclic Circumferential 1.00 Cyclic Circumferential Stress [psi] 1,978 Highway Stiffness Factor for Cyclic Longitudinal Stress 14.20 Highway Geometry Factor for Cyclic Longitudinal Stress 0.99 Cyclic Lonigtudinal Stress [psi] 1,463 Notes: PAVEb ROAD - BORED CROSSING Maximum Circumferential Stress [psi] 39,925 Maximum Longitudinal Stress [psi] 1 12,847 IFAIL Hoop Maximum Radial Stress [psi] 17,440 Total Effective Stress [psi] 36,390 Allowable Effective Stress [psi] 43,200 Stress [psi] CalculatedlAllowabil PAS IFAIL Hoop 35,468 43,200 PASS Effective 36,390 43,200 PAS Girth Welds 1,463 8,640 PAS ong. elds 1,978 1 ,580 PAS Reference: API RP 1102 "Steel Pipelines Crossing Railroads and Highways" I Prepared By Adaeze Iloeje I Approved Byes �( i /, /,,r I Revision: 1,3.0.1 1 p,nMAGELLAN MIDSTREAM PARTNERS. L.P. DESIGN AND INSTALLATION MATERIAL ASSURANCE 1, Craig Bailey . declare to the best of my knowledge, the p 20" BridgeTex Pipeline has been designed per the latest edition of AN RP 1102, 'Steel P Crossing Railroads and Highways' and will be constructed with Part 195 in Title 49, Code of Regulations as prescribed by the Department of Transportation. BridgeTex Pipeline Company, LLC By.MaoknP*Iinc Compmy,LP.,rts�onstruclion Manager By: Magcuon PipelinyGP, 1. 0, its general partner Signature" _Manager — Engineering and Construction Title _918 -574 -7025 Phone State of Oklahoma County of Tulsa Sworn to and subscribed before me on the Y-'a' day�of n_2013 - -- ----- H--- ---- -- -RRIE - L. GUT HRIE b - �.l SE GUT y Notary Publk Notary Public e State of Oklahoma Commisslon p 03005115 Eaplres 04119M8 SHEf•IRIE L. GUI "HRIE Vol. __ / f4 I_" J, � - -- T MAGELLAN` ® MIDSTREAM PARTNERS, L.P. Letter of Authorization February 8, 2013 Re: Appointment of Representative Bridge Tex Pipeline, LLC appoints the following firm /persons to represent it in negotiations regarding permitting for State Highways, County Roads, Rail Roads and State controlled water crossings within the following Texas Counties: Scurry, Fisher, Nolan, Taylor, Callahan, Brown, Comanche, Hamilton, Coryell, McLennan, Bell, Falls, Milam, Robertson and Brazos, Firm: Universal Field Services, Inc. Authorized persons: David Zimmerman, Bill Hillery and Vamell E. Roberts. Should you have any questions in this regard, please contact me at 918- 574 -7393. Respectfully, j Robert W Miller SR Real Estate Representative BridgeTex Pipeline Company, LLC One Williams Center, MD: 27 -8 Tulsa, OK 74172 VOL - - --/ 'n/ � Z/% ABMVWWK tiJNIV.ERSAL nm sinnaw. iMO. December 14, 2013 Mr. R. Alan Munger, P.E. County Engineer 2617 W. Hwy 21 Bryan, Texas 77803 Re: BridgeTex Pipeline Company, LLC - Proposed 20" Crude Oil Pipeline Colorado City, Texas to Houston, Texas Dear Sir; BridgeTex Pipeline Company, LLC (BridgeTex) is proposing to construct a 20" (twenty inch) diameter pipeline for the transportation of Crude Oil, a portion of which passes through Brazos County. Construction of the proposed pipeline is scheduled to begin during the fourth quarter of 2013 and is expected to be placed in- service during the second quarter of 2014. This letter of request limits the number of pipelines to one pipeline only, and limits the product carried to Crude Oil. BridgeTex Pipeli Company, LLC, a wholly owned subsidiary of Oxy Midstream Strategic Development, LLC and Magel Midstream Partners, L.P. will construct and own the pipeline. The purpose of this letter is to request a Permit to construct said pipeline across Oak Lake Road as shown on the attached Map. Also attached is the road crossing Plan /Profile Sheet at the required bury depth of ten feet (10') below ditch flow line. A completed application and Permit fee is attached and me a part of this letter. All components of the project have been designed and will be operated in full compliance with the Department of Transportation Title 49, Code of Federal Regulations, Part 195 Texas Department of Highways. The pipeline will be constructed at the 48" design depth through privately owned land in the County. Pipeline road crossings will be non - cased. The proposed pipeline will be monitored and controlled remotely from the Magellan Operations Control Center located in Tulsa, Oklahoma, The control center meets the Pipeline and Hazardous Materials Safety Administration (PHMSA) definition of control room and the operators meet the PHMSA definition of controllers and all are subject to PHMSA management regulation (CFR 195.446). The control center is manned 24 hours a day, 7 days a week and 365 days a year. The pipe material /grade is API -5L- X60 -PSL2 ERW with the following specifications; 20.000" O.D., 0.40E W.T., 1440 PSI Operating Pressure with a 0.72 Design Factor and 60,000 Specified Minimum Yiel Stress. Valves are ASME CL 600; AN 6D. During construction, primarily between 6 a.m. and 8 p.m only typical construction noise will be generated and there is no construction methodology planned the will produce vibrations. Methods of construction for the pipeline will be conventional open trench (OT; direct bore (DB) or horizontal directional drill (HDD). Bore Pits will be located behind the edge of ROV and care will be taken not to jeopardize the slope or integrity of the road shoulder. All safety regulation of the Texas Department of Transportation will be observed and traffic control measures will follow th Texas Manual of Uniform Traffic Control (Example attached). Construction activities must meet the general requirements set forth in the U.S. Army Corps of Engine( (USACE) Nationwide Permit 12, specifically regarding Soil Erosion and Sediment Controls and U.S. Environmental Protection Agency (EPA) recommendations regarding field activities. Operators are required to implement and maintain Best Management Practices (BMPs) to minimize discharges of pollutants, including sediment in storm water both during and after construction activities to help ensure protection of surface water quality. A BMP Plan which describes general practices and procedures designed to minimize and control pollutants in storm water discharges associated with the proposed construction activities can be provided prior to construction. The Permit requested herein is a Brazos County jurisdictional crossing and therefore, it is respectfully requested that the Commissioners Court accept these materials and issue a Permit to BridgeTex Pipeli Company, LLC, allowing for construction of the subject crossing within Brazos County. If you have any questions or need additional information, please contact me by phone at 303 - 324 -6899 by email at vroberts(dufsrw.com, Respectfully, BRIDGETEX Pipeline Company, LLC By: Universal Field Services, Inc. 2027 S. 61" Street, Suite 100A Temple, Texas 76504 Varn�f Permitting Agent Enclosures Vol. __% BRAZOS COUNTY ROADWAY SAFETY AND ROAD PRESERVATION STANDARDS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY A. General Requirements 1. Adequate drainage shall be maintained in ditches at all times. 2. Permittee will use best management practices ("BM P") (EPA and TCEQ both provide lists of examples of 8MPs) to minimize erosion and sedimentation resulting from the proposed installation. 3. The permittee shall take precautions to avoid damage to property. All County Right of Way and property' shall be restored to its original condition, as far as practical, in the opinion of the County Engineer or appointed representative. 4. The construction and maintenance of such utility shall not interfere with the property or tights of a prior 5. Permittee shall not interfere with other utilities located in the right of way. In the event damages occur, will be liable to the County or other utilities running through the right of way. 6. County Engineer shall determine whether or not permittee's plans shall inconvenience the public.) If it is determined that inconvenience to the public exists, then the County Engineer will decide whether such project will be allowed or if an alternative exists so as not to inconvenience the public. B. Safety Requirements I. Proper traffic control measures must be put in place prior to beginning work and remain in place daring the duration of the ,job. All traffic control measures must follow the Texas Manual of Uniform Traffic Control Devices (TMUTCD). See Traffic Control Requirements below. 2. During construction, all safety regulations of the Texas Department of Transportation shall be observed. 3. Permittee must take such precautions and measures, including placing and displaying safety devices, aslmay be necessary, in order to safely conduct the public through the project area. Company shall provide flagmel, signs, signals ordevices necessary to provide complete safety to the public. 4. Adequate provisions must be made to cause minimum inconveniences to traffic and adjacent property 5. No cable, conduit and/or pole line shall be laid, constructed, maintained and /or repaired so as to constitute a danger or hazard of any kind to persons or vehicles using such road. Any poles placed in the Right of Way for future installation shall be placed at the back of the Right of Way. Exceptions may be approved by the County Engineer. C. Traffic Controf Plan I. A traffic control plan, pursuant to the 'fMUTCD or Engineered Traffic Control Plan must be provided for the following: a. Any construction (i.e. pit, excavation, hole) left open over night, requires specific nighttime traffic control measures pursuant to the TMUTCD; b. If construction is within ten (10) feel of the roadway; or c. Any work performed in the road right- of•way; 2. Plan must be attached to the permit and kept at the job site any time work is being performed. 3. Plan must set forth the time of completion for the job. `Vol. D. Design Slarrdards I. All overhead installations shall conform to clearance standards of the Texas Department of Transportation and the pole be placed in the designated area for power specified as set forth in the Texas Utilities Code, Section 181.04S. 2. All pole installation (including lighting) shall be placed at the backside of the Right of Way to ensure safety to the public. Any pole placed in violation of this requirement will be required to be moved to the appropriate location at the company's expense. Exceptions may be approved by the County Engineer. 3. All underground installations shall (these are minimum depths— utility may place deeper): a. be placed at a minimum depth of forty -eighl (48) inches below the top of the pavement; b. be at least thirty -six (36) inches below ditch flow line when installation is within the area measured from top of bank to top of bank; c. be at least forty -eight (48) inches below ditch flow line if low pressure gas or petroleum lines. For high pressure gas and petroleum lines, see High Pressure Pipelines requirements listed below; d. not be closer than ten (10) feet from the edge of pavement. Exceptions may apply in tights of way of less than 60'. 4. Water Lines: All water lines must be a minimum 36- inches below the ditch flow line and cased. Waterlines shall be cased if crossing under the roadway. 5. Utilities in all new developments that have 60 feet or greater of right of way shall be installed within locations based upon the type of utility. The locations shall be as follows: (measured from back of right Power — 0 -2 feet, nominally P Phone — 2.4 feet, nominally 3' Gas — 4-6 feet, nominally 5' Cable — 6 -8 feet, nominally 7' 6. Utilities with less than 60 feet right -of -way in all now developments shall install the utility in a similar manner as referenced in No. 3 above, however, the County Engineer or its designated representative will provjdo final approval of each utility location. li 7. The length of any trench to be opened in advance of the pipe, conduit or ducts may not be longer than 400' if left open over night or unattended. 8. Crossings under a county road shall: a. be bored or jacked. ABSOLUTELY NO OPEN CUTS WITHIN COUNTY ROAD PAVEMENT; b. be pressure grouted for the full length of the crossing Ijthe annular space between pipe and casing and soil exceeds one (1) inch. Brazos County must be given 24 hours notice of pressure grouting operations and have the opportunity to have an inspector on site to observe pressure grouting operations; I C. TxDOT Standard Specification Item 476 shall be followed for all boring, jacking, tunneling and joints. 9. Bore Pits a. no pits shall remain open longer than 2 days; b. all pits shall have proper traffic control measures in place. See Traffic Control Plan listed above. C. pits shall NOT be located within ten (10) feet from the edge of pavement without prior approval from the County Engineer or his representative; d. when pits are to remain open for more than 8 hours, due diligence will be used in protecting the spoil pile to prevent drainage problems; e. based upon soil conditions, the County Engineer or his representative may require shoring to protect pavement integrity; f. based upon soil conditions, the County Engineer or his representative may require pits be placed further from the edge of road. Vol. / I e Pd. J 10. Any installation within ten (10) feet of edge of pavement shall meet the following: a. location must be approved by the Comity Engineer or his representative b. backfilled with cement stabilized material. C. based upon soil conditions, the County Engineer or his representative may require shoring pavement integrity. d, All excess water and mud shall be removed front the trench prior to backfilling. Any back! during a rainy period or at other times where excess water cannot be prevented from entering will be considered TEMPORARY and shall be replaced with PERMANENT cement stabilize as soots as weather permits; e. All disturbed base and pavement materials shall be removed and restored to the satisfaction of tl Engineer or his representatives. f. No side or lateral tamping to fill voids under the base and pavement materials is allowed. 11. Company must be careful to not jeopardize the slope or integrity of the shoulder of the road. In the event Company damages the slope, shoulder or any other portion of the right- of-way, Company will be responsible for repairing the damage and replacing the right -of -way to the condition it was prior to con construction. Protect I placed e trench material County 12. Operation of construction and /or maintenance equipment on the traveled surface of any improved County road will not be permitted, except in all instance whereby the laying, construction, maintenance and /or repair of cables, conduits and/or pole lines cannot be accomplished by Any other method and in this event all such equipment shall be of the rubber tire variety. Appropriate traffic control shall be provided meeting TMUTCD requirements. 13. In the event said construction and/or maintenance and /or repair requires Company to remove, cut or any section of the road (asphalt, cement, road base, etc), Company will be required to provide a perf bond or letter of credit securing necessary repairs. Said bond amount will be determined by the Cottr Engineer. 14. The applicant shall submit a letter of "No Objection" from the Army Corps of Engineers for all wetlands and environmentally sensitive lands. E. Emergency work I 1. In the event Company is required to perform emergency services, list requires excavation in a County Right of Way, and unable to notify the County Engineer prior to conducting emergency repairs, Company shall notify County Engineer within 24 hours of beginning construction/repairs. This will allow the County Engineer's Office an opportunity to inspect the site to ensure the integrity of the County Right of Way and traffic safety controls used. F Repairs to existing facilities 1. Maintenance and/or repair to existing cables, conduits, and /or pole lines which require disturbance of the shall not be performed until plans describing such maintenance and/or repair have been approved by the Engineer or its designated representative and a permit has been obtained. Q Relocatlorr of atilides., 1. When and if the County Engineer determines that it is necessary for the construction, repair, improvemr alteration or relocation of all or any portion of said road, any or all poles, wires, pities, cables or other f and appurtenances authorized hereunder, shall be removed from said road, or reset or relocated thereon, required by the County Engineer within a reasonable time as determined by the Comity Engineer Company, and at the expense of the Utility Company. Vol. %7t! Utility H. High Pressure Pipelines i. All utility Permits for high pressure pipelines (generally 60 PST or greater), whether pertaining to co access or non - controlled access installations, should contain the following additional information in description of the permit. - diameter -wall thickness - material specification - minimum yield strength - maximum operation pressure of the pipeline 2. With the exception of the maximum operation pressure ofthe pipeline, this information is to be supplied for both the carrier pipe and the casing. tl 3. Assurance must also be given that the installation material and design meet the minimum Federal Safety Standards for Liquid and Gas Pipe Lines. Assurance must be provided on company letterhead and signed by an authorized representative of the company. 4. Petroleum Pipelines: Depth Type of Pipeline (below deepest ditch ¢rode) Special Renuirentents Encased Pipe Less then 10' Must be covered with concrete pad at least I6 "deep Encased Pipe Greater than 10' No concrete pad requited Non -Cased Pipe Less than 10' Must be coveted with concrete pad at least 48" deep Non -Cased Pipe Greater than 10' No concrete pad required The Concrete pad shall be minimum of 3" thick and width shall be pipe diameter plus 18" 5. Under no circumstances will a pipeline be installed parallel to a County Road within the Right -of- Way. Transmission lines have been determined to be petroleum pipelines (which includes natural gas lines) and shall not be parallel to a Coimty Road, 6. Natural Gas Distribution is a line that serves the final customer. 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(Texas Local Government Code, 114.026) Sk Witness my hand this zdayof_#In r' A.D. 2014 C- aren McQueen County Clerk, County of BRAZOS, State of Texas Examined and approved in open Commissioners' Court this CA 15t day of Lloyd Wassermann, Commissioner Precinct #1 42Y at a, Commissioner Precinct #2 Kenny Mallard, Commissioner Precinct #3 Irma Treasurer's Report for the MONTH NOVEMBER 2013 zq [Vol P9• I Vol. 9 P A O R Lq Wi MAD;, 9 . . . . . . . . . . . . . . . . . . . . . aq g o ts I A d R R iz 2 z ZI R 0 00 Vol. 9 P BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2013 -2014 BUDGET YEAR NO. 13/14 15.1 -15.11 On this the 21st day of January 2014 at a regular meeting of the Commissioners' Court, the following members were present: A. Duane Peters, County Judge, Presiding B. Lloyd Wassermann, Commissioner, Precinct 1 C. Sammy Catalena, Commissioner, Precinct 2 D. Kenny Mallard, Commissioner, Precinct 3 E. Irma Cauley, Commissioner, Precinct 4 F. Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on 2l st day of January 2014 the Court heard and approved a budget amendment for the 2013 -2014 budget year for Brazos County, Texas; and WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 10 September 2013, the following amendment(s) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 21 st day of January 2014, THE CONINUSSIONERS COURT OF BRAZOS COUNTY, TEXAS. By: ) C�� Duane Peters, County Judge Original: County Clerk's Office and Attached to the original budget Copies: County Auditor County Treasurer County Budget Officer Commissioners' Court Minutes 29 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 13114 -15.1 to correct account due to creating 3/4 time Clerk Position and deleting two 112 time Clerk Positions. Item was nissioncrs Court on January 14. 2014. item #8 on the agenda. %_ pg._ BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 13114 -15.2 112 112 01 4 FUND DIV ACCT PROJ DRICRI ACCOUNT NAME Increase Decrease 3400 19200100 61130000 CR Contingency 14,499.00 3400 19200100 51610000 DR Hourly Staff 7,513.00 3400 19200100 53100000 DR Social Security 575.00 3400 19200100 53200000 DR Retirement 1,052.00 3400 19200100 53800000 DR Workers Comp 32.00 3400 19200100 53300000 DR Employee Health Insurance 51215.0 3400 19200100 53320000 DR Employee Dental Insurance 70.00 3400 19200100 53101000 DR Flex Benefit 42.001 I DA Crime Fund Reallocation of funds to correct account due to creating a Clerk Position. Item was approved during Commissioners Court on January 14, 2014, item 47 on the agenda, E�I'll P9. elo BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 13114 -16.2 FUNDI 3400 1 3400 3400 3400 3400 3400 DIY 19200100 1 19200100 19200100 19200100 19200100 19200100 ACCT 61130000 51610000 53100000 53200000 53800000 53300000 PROJI DR1CR CR DR DR DR DR DR ACCOUNTNAME I Con4 me Hourl Staff Social Securit Retirement Workers Corn Em to ee Health Iosurarce Increase 7513.00 575.00 1052.00 32.00 5,215.00 Decrease 14499.00 3400 3400 19200100 19200100 53320000 53101000 DR DR Em to •ee Dental Insurance Flex Benefit 1 70.00 42.00 1 DA Crime Fund Reallocation of funds to correct account due to creating a Clerk Position. Item was approved during Commissioners Court on January 14, 2014 item 07 on the agenda. FO, BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 13114 -15.3 1/2112014 ACCOUNTNAME General Fund Conringency and Ag Extension -- BRAZOS COUNTY, BUDGET AMENDMENTS FUNDI DIV I ACCT mom Vol. BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 13114 - 15.5 1121/2014 ACCOUNTNAME t' Copier/Printer/Fax Maint, Reallocation of funds for the replacement fuser for Ifl? 00 printer Vol. f %f, Pa. �o BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 13114 -15.6 1/21/2014 FUND DIV ACCT PROJ DRICR ACCOUNT NAME Increase Decrease 0100 15000100 53300000 CR Employee Health Insurance 1,490.00 0100 15000100 53320000 CR Em to ee Dental Insurance 20.00 0100 15000100 53100000 CR Social Securi ty 400.00 0100 15000100 53200000 CR Retirement 800.00 0100 15000100 51610000 CR Hourly Staff 3,485.00 0100 15000100 71030000 DR Employment Services 6,195.00 Haman Resource Reallocation of funds to the ro cr accounts for employment services. Vol. l �S� }erg Z y BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 13/14 -15.7 1/21/2014 Vol. / / � Pg. � > r rr rr rr r rrrrr -� rr rr r rr rr rr rrrr _�� Minor Vol. / / � Pg. � > BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 13/14 - 15.8 to amended 2014.2015 Unified Planning Work Program - Approved by Policy Committee at the January 13, 2014 Vol. BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 13114. 15.9 the proper accounts for the donation of desk from Dallas County approved in Commissioner's Court on January 14, iG 6- Tax Office of funds to BRAZOS COUNTY, TEXAS BUDGETAMENDMENTS No. 18114 -15.10 Vol. l Pg. BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 13/14 -15.11 1/21/2014 FUND DIV ACCT PROJ DRICR ACCOUNT NAME Increase Decrease 0100 36000100 51200000 CR Department Head 33.137.00 0100 36000100 51300000 CR Salary Staff _ 116,950.00 0100 36000100 51610000 CR Hourly Staff 1599400 0100 36000100 51700000 CR Vehicle Fringe Benefits 951.00 0100 36000100 51730000 CR Cell Phone Allowance 641.00 0100 36000100 53100000 CR Social Security 12 826.00 0100 36000100 53101000 CR Flex Benefit Admin Fee 187.00 0100 36000100 53200000 CR Retirement 23 474.00 0100 36000100 53300000 CR Employee Health Insurance 25,331.00 O100 36000100 53320000 CR Employee Dental Insurance 340.00 0100 36000100 53800000 CR Worker's Comp 713.00 0100 36100100 51200000 DR Department Head 33 137.00 0100 36100100 51300000 DR Sala Staff 116 950.00 0100 36100100 51610000 DR Hourlv Staff 15,984.00 0100 361001ODi 51700000 DR Vehicle Fringe Benefits 951.00 0100 36100100 51730000 DR lCell Phone Allowance 641.00 0100 36100100 53100000 DR Social Security 12,826.00 0100 36100100 $3101000 DR Flex Benefit Admin Fee 187.00 0100 36100100 53200000 OR Retirement 23 474.00 0100 36100100 53300000 DR Employee Health Insurance 25,331.00 0100 36100100 53320000 DR Employee Dental Insurance 340.00 0100 36100100 53800000 DR Worker's Comp 713.00 Expo and Fair AdminlsMatian Reallocation of funds to create new Fair Administration Division and to move employee salaries. Item was approved on January 14, 2014 during Commissioner's Court, Item #5 and #6. Vol. c7 i PERSONNEL CHANGE OF STATUS REQUESTS Commissioner Court Date: January 21, 2014 Department Submitting Information: Human Resources Purpose of Submissions: Consider and Take Action on Change Requests Department Submitting Employee Request Action Requested Request(s) Applies To District Attorney Rosen, Courtney Resignation Wirth, Michael Budget Change Expo Hooks, Amanda Budget Change Lockhart, Fiona Budget Change Quarles, Thomas Budget Change Woodall, Meghan Budget Change Juvenile Mireles, Romeo New Hire Roberts, Barbara Cell Phone Allowance Roberts, Barbara State Stipend Roberts, Barbara Other /Correction S.O. Jail Brown, Christopher Resignation Drosche, David Resignation Approved in Commissioners' Court: Janua 21-20 - 7 County Judge's or Commissioner's Signature: (This Copy to be attached to minutes) Vol. Pg. %� 35 ANNEX U March 2014 Brazos County Interjurisdictional Emergency Management u -i G q uuane retere Dace County Judge Ver2A 10107 APPROVAL & IMPLEMENTATION Brazos County Attorney City Attorney, City of Bryan City Attorney, City of College Station Legal Council, City of Kurten Legal Council, City of Nixon Valley Texas A &M University Ver 2.1 10107 Annex U Legal Date Date Date Date Date Date U -ii Vol pg._.._ RECORD OF CHANGES Annex U Legal Date of Change # Chan a Entered By Date Entered verz.i 10i07 u -iii V g. —L`� ANNEX U LEGAL I. AUTHORITY A. See Section I of the Basic Plan for general authorities. B. Texas Local Government Code, Chapter 203 (Management and Preservation of Records), and Chapter 229 (Miscellaneous Regulatory Authority of Municipalities). C. Texas Government Code, Chapter 791 (Inter -local Cooperation Contracts). D. Texas Local Government Code, Chapter 352 (County Fire Protection). IL PURPOSE The purpose of this annex is to make provision for legal services during emergency situations or when such situations appear imminent, and to provide guidance for invoking the emergency powers of government when necessary. III. EXPLANATION OF TERMS EOC Emergency Operating Center FEMA Federal Emergency Management Agency IC Incident Commander TAC Texas Administrative Code TGC Texas Government Code IV. SITUATION & ASSUMPTIONS A. Situation The County and/or Cities face a number of hazards that could threaten public health and safety and personal and government properly; see Section IV.A of the basic plan for a summary of these hazards. Legal issues requiring'timely resolution may arise during pre - disaster hazard mitigation designed to lessen the effects of known hazards, during pre - disaster preparedness activities designed to enhance the local capability to respond to a disaster, during the actual response to a disaster, or during the post- disaster recovery process. U -1 � Ver2.1 10107 1 Vol. __ /" 79 S. Assumptions 1. Local emergency preparedness plans and programs should have a sound legal basis. 2. In responding to major emergencies and disasters, local officials may be required to take extraordinary measures to protect public health and safety and preserve property. They will also require timely advice regarding the legality of proposed measures. 3. Implementation of measures to protect public health and safety and preserve property during emergency recovery and mitigation activities generally require issuance of appropriate legal documents. These should be prepared by competent legal service professionals. V. CONCEPT OF OPERATIONS A. General 1. Emergency Declaration Pursuant to Chapter 433, Texas Government Code (TGC), the chief elected official or the governing body of a city or county may request the Governor declare a state of emergency for a jurisdiction or a portion thereof. For purposes of this statute, an emergency exists in the following situations: riot or unlawful assembly by three or more persons acting together by use of force or violence, the existence of a clear and present danger of violence, or a natural or man -made disaster. The Governor may proclaim a state of emergency and issue directives to control and terminate the emergency and protect life and property. Directives issued by the Governor for a state of emergency expire 72 hours after issuance; however, successive states of emergency may be declared by the Governor. A sample request for an emergency declaration is provided in Appendix 1. b. The emergency declaration process is generally not used for natural or man -made disasters because: (1) it requires action by the Governor to resolve local problems rather than facilitating action by local officials, (2) the Governor's directives require advance notice before they become effective, and (3) directives are of very limited duration — 72 hours. Hence, a disaster declaration may be more appropriate for responding to natural or technological emergencies. An emergency declaration may be appropriate for security- related incidents where local law enforcement resources are inadequate to handle the situation. c. If the actions taken by the Governor after an initial emergency declaration do not resolve the emergency situation, the chief elected official or governing body may request that the emergency declaration be continued. If the local emergency situation that was the basis for an emergency declaration is resolved before the Governor's directives expire, it is desirable to advise the Governor that the emergency declaration is no longer required. Ver 2.1 10/07 U -2 Cl 2. Disaster Declaration a. The Texas Disaster Act, Chapter 418, TGC, provides that the presiding officer of the governing body of a political subdivision, the County Judge of a county or the Mayor of a municipality, may declare a local state of disaster. A disaster declaration may be issued when a disaster has occurred or appears imminent. Chief elected officials, in order to respond to or recover from a significant natural or man -made disaster, typically use the disaster declaration process. A sample disaster declaration is provided in Appendix 2. Copies of a disaster declaration should be filed with the Texas Division of Emergency Management (TDEM) and the County Clerk and /or City Secretary as appropriate. b. Chapter 418.108 of the Texas Government Code provides that county judges and mayors may, when a state of disaster has been declared, exercise similar powers on an appropriate local scale as have been granted to the Governor in the Disaster Act. Among those powers is the authority to suspend procedural laws and rules, use public and private resources to respond to the disaster, control the movement of people, restrict the safe and transportation of certain items, and take a number of other actions. Once a state of disaster is declared, a city or county may enact an emergency ordinance or order describing the specific emergency regulations that are to be put into effect during the disaster. A sample emergency powers ordinance is provided in Appendix 5. c. Texas statutes (Chapter 229 of the Local Government Code and Chapter 433 of the Texas Government Code) limit the seizure and /or confiscation of any firearm or ammunition from individuals, except under specific circumstances. d. A disaster declaration may not be continued in force for more than seven days unless renewed by the Commissioners' Court and /or City Council, as appropriate. A sample ordinance /court order extending a disaster declaration is provided in Appendix 3. The Commissioners' Court and /or City Council may terminate a state of disaster at any time; this approach is typically used when the threat that gave rise to the disaster declaration has subsided. Alternatively, the Commissioners' Court and /or City Council may chose to simply let the declaration expire by taking no action to extend it. A sample ordinance /court order terminating a disaster declaration is provided in Appendix 4. 3. Continuity of Government Pursuant to Chapter 418 of the Texas Government Code, the Commissioners' Court and /or City Council may at any time adopt a plan for the continuity of the functions of local government during a presidential and /or gubernatorial declared disaster or other catastrophic event. At this time, no political subdivision in Brazos County has adopted such a plan. 4. Authority for Evacuations State law provides a County Judge or Mayor with the authority to order the evacuation of all or part of the population from a stricken or threatened area within their respective jurisdictions. Ver 2.1 10/07 U -g � / /0-- Pg. 5. County Regulation of Outdoor Burning & Use of Fireworks One of the effects of drought conditions is an increased threat of wildfires. Many municipalities have enacted ordinances that prohibit or restrict open fires within their corporate limits at all times. The Local Government Code gives counties authority to mitigate the risk of wildfire by restricting outdoor burning and the use of fireworks in unincorporated areas under certain circumstances. a. Pursuant to §352.081 of the Local Government Code, The Commissioners' Court of a county by order may restrict outdoor burning in general or outdoor burning of a particular substance in all or part of the unincorporated area of the county if drought conditions have been determined by the Texas Forest Service to exist and county officials find that circumstances exist in all or parts of the unincorporated areas of the county such that outdoor burning would create a public safety hazard. The normal procedure for implementing restrictions on outdoor burning is for the County Judge to issue a disaster declaration pursuant to the Texas Disaster Act based on the imminent threat of wildfire. Then the Commissioners' Court issues an emergency order restricting outdoor burning in all unincorporated areas of the county or portions of those areas. A sample disaster declaration based on a threat of wildfire is provided in Appendix 6. A sample Commissioners' Court order banning outdoor burning is provided in Appendix 7. b. Pursuant to §352.051 of the Local Government Code, counties may restrict the use of fireworks in unincorporated areas of the county if drought conditions have been determined to exist by the Texas Forest Service. An order adopted must specify the period during which outdoor burning is prohibited or restricted. The period may not extend beyond the 90`h day after the date the order is adopted. Such orders for the Fourth of July fireworks season must be issued by June 15`h (ending sales by midnight July 4`h ) and by December 15th (ending sales by midnight January 1®t ) for the December fireworks season. B. Activities by Phases of Emergency Management 1. Mitigation a. Brief the elected officials and department heads on possible liabilities arising from disaster operations, procedures for invoking the emergency powers of government, and legal documents relating to emergency powers. b. Maintain current copies of existing disaster - related laws, regulations, and orders. c. Develop local procedures for invoking emergency powers. d. Prepare sample legal documents, included in this annex, for approval by elected officials. 2. Preparedness a. Ensure emergency call -out rosters include the County and City Attorney, who should maintain current telephone numbers and addresses for the legal staff. ver 2.1 10/07 U-4 Vol. XI pg. b. Review plans and procedures. c. Review mutual aid agreements submitted to the jurisdiction for approval and prepare mutual aid agreements to be submitted to other jurisdictions for approval. 3. Response a. Advise the County Judge and /or Mayor(s) and emergency services staff on legal implications of response activities. b. Prepare, have approved and signed, and disseminate legal documents declaring a disaster, terminating a disaster declaration, or invoking emergency powers, if required. c. Advise the Incident Commander (IC) on legal matters, such as emergency proclamations, legality of evacuation orders, and legal rights and restrictions pertaining to media access. 4. Recovery a. Advise County and /or City officials on legal aspects of recovery operations. b. Assist County and /or City officials in preparing emergency ordinances, permits, applications for state or federal assistance, grant applications, and, if necessary, litigation. VI. ORGANIZATION & ASSIGNMENT OF RESPONSIBILITIES A. General. Overall responsibility for providing legal services to the County Judge and/or Mayor(s), the Commissioners' Court and /or City Council(s), department heads and other local officials during an emergency rests with the County and/or City Attorney. The County and /or City Attorney will be assisted by his or her associates. B. Task Assignments 1. County Judge and /or Mayor(s) a. Will take such actions that are legal and necessary to manage the disaster at hand. b. If the situation warrants, may declare a local state of disaster. Issuance of a local disaster declaration is advisable if an emergency situation has resulted in substantial damage to privately -owned or government property and state or federal assistance will be needed to recover from the incident. If a local disaster declaration is issued, it shall be given prompt and general publicity. c. If the situation warrants, may request the Governor to declare a state of emergency. Ver 2.1 10107 U -5 d. If requesting state assistance to cope with a local disaster, should attach copies of any local disaster declaration that has been issued to the request for state assistance. See Annex J, Damage Assessment, for further information. 2. County and /or City Attorney a. Advise local elected officials and department heads regarding the emergency powers of local government and necessary procedures for invoking measures to: 1) suspend procedural laws and rules 2) establish curfews 3) restrict or deny access to a disaster area 4) control the movement of persons and occupancy of premises in a disaster area 5) implement wage, price, and rent control; 6) establish rationing for critical supplies 7) limit or restrict use of water or other utilities 8) use any publicly owned resource to respond to the disaster 9) commandeer private property, subject to compensation requirements, to respond to the disaster 10) remove debris from publicly or privately owned property 11) restrict outdoor burning and use of fireworks b. Review and advise local officials on possible liabilities arising from disaster operations, including the exercising of any or all of the above powers. c. Prepare and recommend legislation to implement the emergency powers that may be required during an emergency. d. Advise local officials and department heads on record keeping requirements and other documentation necessary for the exercising of emergency powers. e. Prepare and keep current this annex. f. During an emergency, report instances of overcharging for emergency supplies, equipment, and repair materials to the Consumer Affairs section of the Office of the Attorney General. 3. County Clerk and /or City Secretary a. Publish required agenda of meetings. b. Prepare a record of public meetings. c. Receive a copy of disaster declarations and documents extending or terminating a state of disaster. d. Ensure proper protection of all records. U-6 Ver 2.1 10107 J �rO VII. DIRECTION & CONTROL A. General. The County and /or City Attorney is responsible for providing legal services to the County Judge, Mayor(s), Commissioners' Court, City Council(s) and department heads and for preparing all legal documents necessary for the conduct of emergency operations and the exercise of emergency powers. Supervisors will exercise their usual supervisory responsibilities over legal personnel. B. Coordination. The County and/or City Attorney will designate a person to coordinate with the County Judge and/or Mayor(s) and the EOC, if activated. The County and /or City Attorney will identify staff members to be called for emergency duty and will designate those responsible for contacting such staff members. C. Lines of Succession. The line of succession for legal services personnel will be: Brazos County: 1. County Attorney 2, Asst. County Attorney Cites of Bryan /College Station 1. City Attorney 2. First Assistant City Attorney 3. Senior Assistant City Attorney 4. Assistant City Attorney Cities of Kurten/Wixon Valley 1. City Attorney 2. Assistant City Attorney Texas A &M University: 1. General Counsel 2. Deputy General Counsel VIII. READINESS LEVELS A. Readiness Level IV — Normal Conditions See the prevention and preparedness activities in paragraphs V.13.1) and V.B.2) above. B. Readiness Level III - Increased Readiness 1. The County and/or City Attorney will review the potential emergency situation, determine staff availability, and review emergency tasks assigned in the emergency management plan and this annex. 2. The County and /or City Attorney will designate the personnel on call for emergency duty. ver 2.1 10/07 U -7 %�� _ Pg. � C. Readiness Level II — High Readiness 1. Senior local officials and department heads will be briefed on the legal ramifications, if any, of the potential emergency situation. 2. The County and /or City Attorney will brief the legal staff on the potential emergency situation and plans to deal with it should it occur and ensure that on -call staff members are available by telephone and ready to report to duty if called. D. Readiness Level I — Maximum Readiness The designated on call legal services representative will proceed to the CEOC if requested. IX. ADMINISTRATION & SUPPORT A. Maintenance of Records. All records generated during an emergency will be collected and filed in an orderly manner so a record of events is preserved for use in determining response costs, settling claims, and updating emergency plans and procedures. B. Preservation of Records. Vital legal records should be protected from the effects of disaster to the maximum extent feasible. Should records be damaged during an emergency situation, professional assistance in preserving and restoring those records should be obtained from a firm specializing in these tasks as soon as possible. C. Training. Legal services personnel who will be participating in CEOC operations shall receive training on the operating procedures for that facility. X. ANNEX DEVELOPMENT & MAINTENANCE A. Development. The County and /or City Attorney, with assistance from the EMC(s) are responsible for developing and maintaining this annex. B, Maintenance. This annex will be reviewed annually and updated in accordance with the schedule outlined in Section X of the Basic Plan. XI. REFERENCES A. Texas Division of Emergency Management Local Emergency Management Planning Guide (DEM -10). B. FEMA Guide for All- Hazard Emergency Operations Planning (SLG -101) APPENDICES: Appendix 1 ................... Appendix 2 ................. ,.. Sample Request for Emergency Declaration ........................... Sample Disaster Declaration U -8 / 9 Ver2.1 10107 Appendix 3 .......................................................... ... Sample Extension of Disaster Declaration Appendix 4 .................... ............................... .........................Sample Termination of Disaster Appendix 5 ........................... ............................... .........................Sample Emergency Powers Appendix 6 ........................... .........................Sample Disaster Declaration for Wildfire Threat Appendix7 ............................................. ............................... .........................Sample Burn Ban Ver 2.1 10/07 U-9 Vol. pg. � 3 Appendix 1 to Annex U SAMPLE REQUEST FOR EMERGENCY DECLARATION The Honorable Date: Governor of Texas c/o State Coordinator Governor's Division of Emergency Management P. O. Box 4087 Austin, Texas 78773 -0001 Dear Governor The [County of /City of ], Texas, is facing significant threats to life, health and property due to: [Provide a description of the threat and the area or areas affected. Threats may include: • riot or unlawful assembly of three or more persons acting together by use of force or violence • the existence of a dear and present danger of the use of violence • a natural or man -made disaster (For these threats, a disaster declaration may be more appropriate.)] The potential impact of this threat is: [Provide an estimate of the impact on public health, safety, and property if the threat is not dealt with.] I have determined that this incident is of such severity and magnitude that an effective response is beyond the capability of the [county /city] to control. Pursuant to §433.001 of the Texas Government Code, I am requesting that you declare a state of emergency for [county /city], Texas, and issue appropriate directives to deal with the emergency; including: [Indicate what measures that you want the Governor to take.] Furthermore, I am asking that successive proclamations be issued and remain in effect until the threat of loss of life, injury, or damage property is contained. A timely response to this request would be appreciated. signature [County Judge /Mayor] " ` NOTE: The statute provides that either the chief elected or the governing body of a city or county may request the Governor issue an emergency declaration. If a governing body makes a request, this letter should be appropriately modified. U -1.1 aa ver2.1 10107 V•- 0 Appendix 2 to Annex U SAMPLE DISASTER DECLARATION DECLARATION OF DISASTER WHEREAS, the [County of /City of I on the _ day of ,20_ , has suffered widespread or severe damage, injury, or loss of life or property (or there is imminent threat of same) resulting from [Briefly describe the disaster situation.] , and WHEREAS, the [County Judge /Mayor] of has determined that extraordinary measures must be taken to alleviate the suffering of people and to protect or rehabilitate property, NOW, THEREFORE, BE IT PROCLAIMED BY THE [COUNTY JUDGE /MAYOR] OF 1. That a local state of disaster is hereby declared for pursuant to §418.108(a) of the Texas Government Code. 2. Pursuant to §418.018(b) of the Government Code, the state of disaster shall continue for a period of not more than seven days from the date of this declaration unless continued or renewed by the [City Council /Commissioners Court] of 3. Pursuant to §418.018(c) of the Government Code, this declaration of a local state of disaster shall be given prompt and general publicity and shall be filed promptly with the [City Secretary /County Clerk]. 4. Pursuant to §418.018(d) of the Government Code, this declaration of a local state of disaster activates the [county /city] emergency management plan. 5. That this proclamation shall take effect immediately from and after its issuance. ORDERED this the day of signature [County Judge /Mayor] ,20— U -2 -1 Ver 2.1 10/07 Appendix 3 to Annex U SAMPLE EXTENSION OF DISASTER DECLARATION CITY ORDINANCE or COMMISSIONERS COURT ORDER WHEREAS, on f date 1, the [County Judge /Mayor] issued a proclamation declaring a state of disaster for [ Jurisdiction name 1 resulting from [Provide a brief description of the disaster]; WHEREAS, the conditions necessitating declaration of a state of disaster continue to exist; and WHEREAS, §418.108(b) of the Texas Government Code provides that a local state of disaster may not be continued for a period of excess of seven days without the consent of the governing body of the political subdivision; NOW THEREFORE, BE IT [ORDERED /ORDAINED] BY THE [COMMISSIONERS COURT /CITY COUNCIL] of 1. That the state of disaster proclaimed for the by the [County Judge /Mayor] on shall continue until terminated by order of the [COMMISSIONERS COURT /CITY COUNCIL]. 2. This ordinance is passed as an emergency measure and pursuant to [local authority for emergency measures] and shall become effective on the _ day of 20_ PASSED AND ADOPTED, this APPROVED, this ` day of [County Judge /Mayor] Ver 2.1 10/07 day of ,20—. U -3 -1 ,20_ [Commissioners Court orders will normally include the signature of the County Judge and the County Commissioners.] Appendix 4 to Annex U —- SAMPLE TERMINATION OF DISASTER CITY ORDINANCE or COMMISSIONERS COURT ORDER WHEREAS, on the [County Judge /Mayor], pursuant to the Texas Government Code, Chapter 418, (the "Texas Disaster Act"), issued a proclamation declaring a local state of disaster for the [County of / City of I resulting from: [Describe the situation that occasioned the disaster declaration]; WHEREAS, the conditions necessitating the proclamation of a local state of disaster have ceased to exist; and WHEREAS, the Texas Disaster Act provides that a local state of disaster may be terminated by the governing body of the political subdivision or by executive order of the [County Judge /Mayor], NOW THEREFORE, BE IT [ORDERED /ORDAINED] BY THE [COMMISSIONERS COURT /CITY COUNCIL]: 1. The [Commissioners Court/City Council], as the governing body of 1, hereby terminates the proclamation of a local state of disaster described in the preamble above. 2. A public emergency exists requiring that this ordinance be passed formally on the date of its introduction; therefore, this [ordinance /order] shall take effect immediately upon its passage and approval by the [County Judge /Mayor]. PASSED AND ADOPTED, this _ day of APPROVED, this _ day of [County Judge /Mayor] Ver 2.1 10107 ,20—. 20_ [Commissioners Court orders will normally include the signature of the County Judge and the County Commissioners.] U-4-1 Appendix 5 to Annex U I SAMPLE EMERGENCY POWERS CITY ORDINANCE or COMMISSIONERS COURT ORDER WHEREAS, by proclamation issued [date of disaster declaration], the [County Judge /Mayor] declared a state of disaster for ] resulting from [Briefly describe the situation]; and WHEREAS, said state of disaster requires that certain emergency measures be taken pursuant to the Executive Order of the Governor Relating to Emergency Management; now, therefore, the following regulations shall take effect immediately upon issuance, and shall remain in effect until the state of disaster is terminated: [Eliminate sections below describing measures that will not be used.] 1. CURFEW (a) A person shall not remain or travel upon any public or private property in the following area(s) between the hours of and [Insert description of applicable areas] (b) Subsection (a) shall not apply to: (1) a person authorized by the Emergency Management Director to assist in the production of the health, safety, or welfare of the public; or (2) a person who remains or travels upon private property which is owned by him or upon which the person has been invited. 2. MOVEMENT OF PEOPLE AND OCCUPANCY OF PREMISES (a) A person shall not remain or travel upon any public or private property in the following area(s): [Insert description of applicable areas] (b) Subsection (a) shall not apply to a person authorized by local government officials to assist in the protection of the health, safety, or welfare of the public. 3. UTILITIES All utility services shall be discontinued in the following area(s): [Insert description of applicable areas] U -5 -1 / Ver 2.1 10107 Vol. �%�/a Pg. Appendix 5 to Annex U 4. FLAMMABLE PRODUCTS (a) A person shall not sell or giveaway gasoline or other flammable or combustible products in the following area(s): [Insert description of applicable areas] (b) All gasoline stations shall be closed in the following area(s): [Insert description of applicable areas] 5. EXPLOSIVES (a) A person shall not sell, barter, loan, or give away arms, ammunition, dynamite, or other explosives in the following area(s): [Insert description of applicable areas] (b) All establishments where arms, ammunition, dynamite, or other explosives are sold shall be closed in the following area(s): [Insert description of applicable areas] 6. ALCOHOLIC BEVERAGES (a) A person shall not sell or distribute beer, wine, liquor, or alcoholic beverages of any kind in the following area(s): [Insert description of applicable areas] (b) Subsection (a) shall not apply to the sale of medicine which contains alcohol. 7. PRICE CONTROLS A person shall not sell any of the following goods or services for more than the price the person charged for the goods or services on (date of disaster declaration): (a) groceries, beverages, toilet articles, ice (b) construction and building materials and supplies, and earthmoving equipment and machinery (c) electrical and gas generating and transmission equipment, parts and accessories (d) charcoal briquettes, matches, candles, lamp illumination and heat unit carbides, dry batteries, light bulbs, flashlights, and hand lanterns (e) hand tools (manual and power), hardware and household supplies, and equipment rental (f) automotive parts, supplies, and accessories (g) plumbing and electrical tools and supplies (h) apartment, duplex, multi - family dwelling, rooming house, hotel and motel rental U -5 -2 Ver 2.1 10/07 © q �� pg._ D / Appendix 5 to Annex U (i) gasoline, diesel oil, motor oil, kerosene, grease, and automotive lubricants 0) restaurant, cafeteria, and boarding -house meals (k) services of roofing and building contractors, plumbers, electricians, mechanics, tree surgeons, and automobile wrecker companies (1) medicine, pharmaceutical, and medical equipment and supplies (m) blankets, quilts, bedspreads, bed linens, mattresses, bedsprings, bedsteads, towels, and toilet paper (n) furniture and clothing S. SUSPENSION AND MODIFICATION OF ORDINANCES (a) The following ordinances and regulations are hereby suspended or modified as indicated: [List the relevant ordinances and regulations] (b) The suspension or modifications of the ordinances and regulations listed in Subsection (a) shall remain in effect until (date 60 days from the date these regulations are issued), or until the state of disaster is terminated, whichever is sooner. 9. PENALTIES (a) These regulations shall have the effect of ordinances when duly filed with the [County Clerk/City Secretary]. (b) A person who violates any provision of these regulations, upon conviction, is punishable by a fine of not more than five hundred dollars ($500.00). 10. EMERGENCY This [ordinance /order] shall take effect immediately from and after its passage and publication, and it is accordingly so ordained. PASSED AND ADOPTED, this APPROVED, this _ day of [County Judge /Mayor] der 21 10107 day of 20_ 20_ [Commissioners Court orders will normally include the signature of the County Judge and the County Commissioners.] U-5-3 - - -- Appendix 6 to Annex U SAMPLE DISASTER DECLARATION FOR WILDFIRE THREAT PROCLAMATION WHEREAS, County has not had rainfall for an extended period and weather forecasters offer little promise of a change in the hot, dry conditions in the near future; and WHEREAS, these hot, dry conditions pose the threat of large, dangerous and fast - moving wildfires: and, WHEREAS, such fires have the potential of endangering lives and damaging property on a large scale; and WHEREAS, the Texas Disaster Act of 1975 authorized declaration of a state of disaster "if the threat of disaster is imminent" and WHEREAS, the magnitude of the potential damage and the rapidity at which such a fire could escalate to major proportions constitute an imminent threat of disaster; and WHEREAS, declaration of such disaster authorized the imposition of controls on activities which tend to increase the likelihood of fires; and WHEREAS, such controls, once implemented, have the potential of protecting lives and property by mitigating the threat of dangerous fires; BE IT THEREFORE PROCLAIMED, that I , County Judge of County, do hereby declare a state of disaster based on the threat of large wildfires in County. Texas; and BE IT ALSO PROCLAIMED that this state of disaster will continue until rescinded in accordance with the above statute and order, but in no instance will this declaration continue for more than seven days without authorization by the County Commissioners Court; BE IT ALSO PROCLAIMED that this state of disaster is being declared solely for the purpose of implementing controls aimed at mitigating the hazard posed by wildfires during the current hot, dry weather. BE IT ALSO ORDERED THAT the purpose of this order is the mitigation of the hazard posed by wildfires by curtailing the practice of outdoor burning, which purpose is to be taken into account in any enforcement action based upon this order IN WITNESS WHEREOF, I affix my signature this day of , 20_ County Judge U -6 -1 -- -- ver 2.1 10107 Appendix 7 to Annex U SAMPLE BURN BAN COMMISSIONERS COURT ORDER PROHIBITION OF OUTDOOR BURNING WHEREAS, in accordance with provisions of the Texas Disaster Act of 1975, a state disaster has been based on the imminent threat of disaster from wildfire; and WHEREAS, declaration of such disaster authorized the imposition of controls on activities which tend to increase the likelihood of such fires: BE IT THEREFORE ORDERED that the following emergency regulations are hereby established for all unincorporated areas of County, Texas for the duration of the above mentioned declaration; Actions Prohibited: A person violates this order if he or she burns any combustible material outside of an enclosure serving to contain all flames and /or sparks, or orders such burning by others. 2. Enforcement: A. Upon notification of suspected outdoor burning, the fire department assigned to the location of the fire shall respond to the scene and take immediate measures to contain and /or extinguish the fire. B. As soon as possible, a duly commissioned peace officer shall be sent to the scene to investigate the nature of the fire. C. If in the opinion of the officer at the scene and /or the fire chief, the goal of the order can be attained by informing the responsible party about the prohibitions established by this order, the officer may, at his discretion, notify the party about the provisions of this order and request compliance with it. In such instances, an entry of the notification shall be made into the dispatchers log containing the time, date, and place of the warning, and the name of the person receiving the warning. 3. At the discretion of the peace officer or the fire chief, second or flagrant violations of this order may be prosecuted in accordance with the statutes and procedures governing misdemeanors. BE IT ALSO ORDERED that this order may be enforced by any duly- commissioned peace officer and that the venue for prosecution of this order will be the Justice of the Peace. APPROVED, this _ day of , 20_ [Commissioners Court orders will normally County Judge include the signature of the County Judge and the County Commissioners.] U -7 -1 Ver 2.1 10/07 / / W _ P N ®t /r' :n+�l P! '•'I ly ! 1 i,��1'i.'I: 1,11 ,` . ' •..� 1 ..x. ,y:/i , �;.� r •fil ._ .G o I i .+x� a ,. y � x.j 1 1 1 I+ ,i j + ? Nil t "�. Ci, /c "C1'..� ii 1.. '^` � "'"' "M1'i•' + 1q {,i k� t „+ 33LLI '. \': R� W f= 1 `O �* x e, i + sK41 ? Sales Brazos County Expo - Quarterly Report Ftrst Quarter Data - October - December 2013 _Multi-Day/Out of County Events held Stock Horse of Texas Show - October 4 -6 Special Olympics of Texas Athlete Village - October 1 1 -12 Texas Department of Transportation DDD Meeting /Am. Council of Engineering Companies Fajita Fest - October 14 Great American /US Dressage Federation Region 9 Championships - October 17 -20 Texas State Championship Donkey and Mule Show - November 15 -17 US Team Roping Championship Affiliate - Big Loop /Big Money November 29- 30 District 9 4 -H Southern Classic Livestock Show - December 13 -15 1. Contacts /Inquiries Number of Individuals /Groups contacted - 87 Number of Events Booked - 9 • Texas A &M Tri- Sorority Party- October 2013 • Texas AgriLlfe Centennial Banquet - January 2014 • St. Joseph Hospital Meetings- January 2014 • Project Unity Community Leadership Conference- April 2014 • Shumate Cutting Horse Event August 2014 • National Junior Simmental /Simbrah Show -July 2015 • Wedding Receptions - 3 2. Current Leads • Parelli Natural Horsemanship - May 2014 • US Equine Drill Assn. Super Ride XI World & Nat Championship- June 2014 • Texas Longhorn Breeders Association of America- October 2014 • Cathey Productions Barrel Race- TBD 2014 • Southwest Reined Cow Horse Show - 2015 • Ultimate Calf Roping Event - 2015 3. Retained Business 19 out of 32 events have rebooked. Market(ng 1. Website Stats (October .1 to Decemb r 31, 2013) Visits and Visitors - 5,844 visits from 4,344 visitors in 779 cities New Visitors - 3,996 or 68.4% Returning Visitors - 1,848 or 31.6% Average # of Pages Viewed per Visit - 3.74 Total Page Views - 21,855 Average Time on Site per Visit - 00:02:34 Location - Top 6 visitor cities and number of visits College Station - 1,322 Houston - 642 San Antonio -450 Bryan - 429 Austin -236 Tuttle, OK -203, Mobile - Top 5 devices and number of visits iPhone =1,489 Mad - 492 . Samsung GT - 75 Samsung SG1337 - 34 NotSet =33 Traffic Sources - How visitors find our website and number of visits #I - Search (search engiries Google, Yahoo, Bing, etc.) - 3,683 or 63 % #2 - Direct (typing our url directly into their web browser) -1,045 or 17.88 % #3 - Referring (other websites linking to ours) - 988 or 16.9 % ASCA2014.com- National Australian Shepard Dog Show TexasHorsemansDirectory.com • Ido-ldo.org- Brazos Valley Bridal Association Content - Top 5 pages visited and number of views Home Page - 4,412 Calendar - 2,620 Directions- 1,107 Complex - 751 Contact - 747 The following websites are updated: Twitter.com - Followers 1,544 Google Places - 994 impressions, 207 actions pg.--L' --- Vol. -- Community Calendars Updated The Eagle.com Southwest Horse Trader BCS CVB Insite KBTX Facebook KAGS Texas Country Reporter Texas Coop Magazine Texas Brazos Trail WTAW Best Arenas 2. Social Media Profile Stats Facebook.com - Likes 2,385 (Increased by 579 from last quarter) Facebook Reach (Statistics from Direct Page.Analysis) Overall 12,436 - USA 44 - Puerto Rico 42 - Bangladesh By City 2,673 - Bryan /College Station 888 - Houston 386 - Brenham 381 - Caldwell 317 - Huntsville Advertisina Facebook Advertisements Full Page Texas Meeting and Planners Guide (Fall Issue) One -Fourth Page Brazos Valley Bride (Fall Issue) Central Texas Dressage Website FY 2014 Second Quarter Sales and Marketing Preview Advertising Facebook Advertisements Bryan Broadcasting Radio Spot One - Fourth Page Brazos Valley Bride (Spring Issue) One -Third Page Texas Meetings and Events (Winter Issue) Online ads for 2013 QuarterHorseNews.com Central Texas Dressage Southwest Horse Trader Texas Meeting & Events Prospective Client Visits - We will be contacting prospective clients and making site visits to work on new events coming to the Expo. . %�_ Pg. �� Expo Marketing Event, April 22nd 2014— We are coordinating an event with local vendors to showcase the Exhibit Hall and Ballroom to meeting planners. Multi -Day /Out of County Events to be held Texas AgriLife Centennial Banquet (Partnership), ,January 8 County and•District Clerks Banquet (Partnership), January 14 VG Young Judges' and Commissioners' Banquet (Partnership), February 4 Texas A &M Construction Science Career Fair, February 6 -7 US Team Roping Championships, February, 14 -16 Texas Cowboy Mounted Shooters Show, February 22 -23 High Caliber Gun and Knife Show, March 8 -9 Diamonds and Dirt Pole Bending Classic'and Barrel Horse Classic, March 8-16 TAMU Collegiate Rodeo, March 21 -22 Houston American Petroleum Institute Cowboy Days, March 28 -30