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HomeMy WebLinkAbout2013-12-24-10:00AM-REGULAR MEETINGBRAZOS COUNTY BRYAN,TEXAS NOTICE OF MEETING AND AGENDA :=: I t (--_ • I L_...;__ 20I3 CcC 20 A 10: 48 BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON DECEMBER 24, 2013 AT 10:00 AM IN THE COMMISSIONERS COURTROOM OF THE COUNTY ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVE., SUITE 106, BRYAN, TX 77803 1. Invocation and Pledge of Allegiance - U.S. and Texas Flag - Chaplain G.H. Jones and Commissioner Catalena. 2. Call for Citizen input and/or concerns. Consider and take action on agenda items 3 - 29: 3. Appointment of Jared Batten as a non -PP10 Deputy for Constabla. Precinct 4 office. 4. Request from the Sheriff's Office for out -of -state travel for Sheriff Chris Kirk to attend training with the 5. Request from the Information Technology Department for out -of -state travel for Ian Soares to attend the Laserflche Training Conference In Anaheim CA: dates of travel are January 13 -18 2014 6. Request approval on the Capital Improvement Program for Fiscal Years 2014.2018 7. • a. Invoice #34262 In the amount of $1,567.00 • b. Invoice #34204 In the amount of $778.00 8, Renewal of bid contract 2014.1 OR Road Slans and Sian Posts with Vulcan Inc g. Consideration and approval of contract with The Eagle for municipal advertisements 0. Approval of the following capital reaulsltlons for I T to purchase a magnetic storage recovery system: 11 12. 13. 14. 15. 16. 17. 1H 19. 20. • a Requlsltlon #00045552 to Dell Marketlng In the amount of $2,732.30 • b Requisition #00045554 to Sequel Data Systems in the amount of $15.236.32 Requisition #00045582 to CDW Government Inc In the amount of $115.90 to purchase a DVD-RW to be used wlth TV beina donated to the County from Panasonic for use In CCL #1. 21, Approval of Treasurer Report for October 2013. 22. Tax Refund Applications for the following: • a Bank of America - overpayment- $1461.81 • b Garret & Katelvn Haeaelln- overpayment- $17.02 • c. Bevedy Renner - overpayment- $14.87 • d William E Te4rick- overpayment- $2566.87 23, Budget Amendments. Budget Amendments FY 1311412 1 thru 12.4 24. 25. 26. Personnel Change of Status. Vol. Personnel A Ion Form 27. Payment of Claims. 28. Executive Session pursuant to Texas Government Code 551.0725 to deliberate business and financial issues relating to a contract being negotiated. 29. Consider and possible action on Executive Session. 30. Acknowledgement of Geophysical Explorer LTD to conduct seismic activities In Brazos County Rlaht s of Way . 31. Sheriff's report on inmate population. 32. Announcement of interest items and possible future agenda topics. 33. Call for Citizen input and /or concerns. 34. Adjourn. y PUBLIC COMMENTS Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four minutes per person. Persons are invited to submit comments in writing on the agenda Items and/or attend and make comment at the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court Is a Constitutional Court, with both Judicial and legislative powers, created under Article V, Section I and Section 18 of the Texas Constitution. As a Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in attendance at any Regular, Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to, and/or addressing the Court; in participating in public discussions before the Court; and in all actions in the presence of the Court. Those members of the public who are Inappropriately attired and/or who do not conduct themselves in an orderly and appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and/or continued disruption of the meeting may result in a Contempt of Court Citation. It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or group. Neither is it the intention of the Court to allow a member or members) of the public to insult the honesty and/or integrity of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively. Accordingly, profane, insulting or threatening language directed toward the Court andd/or any person in the Court's presence and/or racial, ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following sanctions: 1, cancellation of a speaker's time; 2. removal from the Commissioners Court; 3. a Contempt Citation; and/or 4, such other and/or criminal sanctions as may be authorized under the Constitution, Statutes and Codes of the Stale of Texas. The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners CourL However, responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without noses to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County Judge and /or Commissioners may choose not to respond to public comments, except to correct factual Inaccuracies, recite existing policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act ? 551.042. INVOCATION Any irwocaticn that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court. The views or beliefs expressed by the Invocation speaker have riot been previously reviewed or approved by the Court and do not necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Court The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave., Suite 108, Bryan, TX 77803 is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two working days before the meeting. To make arrangements, please call (979) 391 -4102. n' 1, T i 'l1tiC GGhTY ri �: 91..E BRAZOS COUNTY BRYAN,TEXAS NOTICE OF ADDENDUM BRAZOS COUNTY COMMISSIONERS COURT In addition to the regular agenda, the Commissioners Court will consider and take action on the following item(s): MEETING December 24, 2013 DATE: MEETING 10:00 AM TIME: MEETING Commissioners Courtroom of the County Administration PLACE: Building, 200 South Texas Avenue, Suite 106, Bryan, Texas Agenda 1. The Commissioners Courtroom of the County Administration Building, 200 South Texas Avenue, Suite 106, Bryan, Texas is wheelchair accessible. Handicap parking spaces are available. Any request for sign imerpretive services must be made two working days before the meeting. To make arrangements, please call (979) 361 -4102. //�; y ;f In addition to the regular agenda, the Commissioners Court will consider and take action on the following item(s): MEETING December 24, 2013 DATE: MEETING 10:00 AM TIME: MEETING Commissioners Courtroom of the County Administration PLACE: Building, 200 South Texas Avenue, Suite 106, Bryan, Texas Agenda 1. The Commissioners Courtroom of the County Administration Building, 200 South Texas Avenue, Suite 106, Bryan, Texas is wheelchair accessible. Handicap parking spaces are available. Any request for sign imerpretive services must be made two working days before the meeting. To make arrangements, please call (979) 361 -4102. //�; y BRAZOSCOUNTY BRYAN,TEXAS MINUTES December 24, 2013 BRAZOS COUNTY COMMISSIONERS COURT REGULAR MEETING 39 Signature Paae.pdf 10 File Stamped Aaenda.Ddf 19 Addendum.pdf 3 Sian in sheet.Ddf A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Administration Building, 200 South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday, December 24, 2013 with the following members of the Court present: Duane Peters, County Judge, Presiding; Lloyd Wassermann, Commissioner of Precinct 1; Sammy Catalena, Commissioner of Precinct 2; Kenny Mallard, Commissioner of Precinct 3; Irma Cauley, Commissioner of Precinct 4; Karen McQueen, County Clerk. The attached sheets contain the names of the citizens and officials that were in attendance Invocation and Pledge of Allegiance - U.S. and Texas Flag - Chaplain G.H. Jones and Commissioner Catalena. 2. Cali for Citizen input and/or concerns. There was no citizen's input. Consider and take action on agenda items 3 - 29: Appointment of Jared Batten as a non -paid Deputy for Constable, Precinct 4 office. 19 Item 3.Dd f This being contingent on the appointment being within the allotted number of deputies. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Lloyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters, Wassermann . 4. Request from the Sheriffs Office for out -of -state travel for Sheriff Chris Kirk to attend training with the National Sheriff's Association at their Annual Winter Conference in Washington, D.C.; dates of travel are January 21 -26, 2014. 0 Item 4.odf Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters , Wassermann . 5. Request from the Information Technology Department for out -of -state travel for Ian Soares to attend the Laserfiche Training Conference in Anaheim, CA; dates of travel are January 13 -18, 2014. 19 Item 5.odf Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters, Wassermann . Request approval on the Capital Improvement Program for Fiscal Years 2014 -2018. 19 Item 6.Dd f A copy is attached. Motion: Approve, Moved by Commissioner Kenny Mallard, Seconded by Commissioner LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena, Cauley , Mallard, Peters, Wassermann . Approval of payment authorizations to A -1 Fire and Security Equipment for work done on the employee exit door at courthouse. At the time work was done it was unclear if this was within the scope of the construction warranty. Therefore no purchase order was put in place. Z Item 7. f • a. Invoice #34262 in the amount of $1,567.00 • b. Invoice #34204 in the amount of $778.00 Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters , Wassermann . 8. Renewal of bid contract 2014 -10R Road Signs and Sign Posts with Vulcan, Inc. 19 Item 8.odf Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters , Wassermann . 9. Consideration and approval of contract with The Eagle for municipal advertisements. / 93 / Err--- --- The Court approved as submitted a contract with The Eagle for Municipal Advertising. The starting date of the contract is December 24, 2013 through December 31, 2014. The cost to Brazos County is as follows: • Daily $12.92 per inch • Sunday /Holiday $13.65 per inch Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena, Cauley, , Mallard, Peters , Wassermann . 10. Approval of the following capital requisitions for I.T. to purchase a magnetic storage recovery system: 3D Item 10.odf • a. Requisition #00045552 to Dell Marketing in the amount of $2,732.30 • b. Requisition #00045554 to Sequel Data Systems in the amount of $15,236.32 Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena, Cauley, , Mallard , Peters, Wassermann. 11. Requisition #00045582 to CDW Government Inc. in the amount of $115.90 to purchase a DVD -RW to be used with TV being donated to the County from Panasonic for use in CCL #1. M Item 11.odf Motion: Approve, Moved by Commissioner Kenny Mallard, Seconded by County Judge Duane Peters. Passed. 5 -0. Members voting Aye: Catalena, Cauley, , Mallard , Peters, Wassermann. 12. Consider and take action to close, vacate and abandon 20' wide alley being a portion of Block 127 of the original, now unused public right -of -way situated in the E. M. Millican Survey, A -40 and described in the Township of Millican plat. There is no public interest served by retaining the original right -of -way. Site is located in Precinct 1. fl Item 12.odf Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley, , Mallard, Peters , Wassermann . 13. Consider and take action to close, vacate and abandon portion of the original, now unused public right -of -way of Rusk Street situated in the E. M. Millican Survey, A -40 and described in the Township of Millican plat. There is no public interest served by retaining the original right -of -way. Site is located in Precinct 1. D Item 13.odf Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley, , Mallard, Peters , Wassermann . 14. Consider and take action to close, vacate and abandon portion of the original, now unused public right -of -way of Smith Street situated in the E. M. Millican Survey, A -40 and described in the Township of Millican plat. There is no public interest served by retaining the original right -of -way. Site is located in Precinct 1. B Item 14.odf Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters, Wassermann . 15. Request permission to enter private property owned by Ruby L. Urso located on Lloyd Lane. Project will trim and remove underbrush along fence line within curve to improve sight distance. This work is being performed for the health, safety and welfare of the general public. Site is located in Precinct 2. 19 Item 15.odf Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters, Wassermann . 16. Consider and take action on the Halcon Field Services utility permit to construct 8" road bore under Goodson Bend Road approximately 4,940' southeast of FM 974. Project will connect several oil wells in the area. Site is located in Precinct 4. L" Item 16.odf Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters, Wassermann . 17. Consider and take action on the Suddenlink utility permit to install cable within and along the right -of -way of Mumford Road. This project will install aerial facilities to existing poles. Site is located in Precinct 4. iD Item 17.odf Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters, Wassermann. 18. Consider and take action on the Suddenlink utility permit to install cable within and along the right -of -way of Silver Hill Road. This project will install aerial facilities to existing poles. Site is located in Precinct 4. 19 Item 18.odf Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters, Wassermann . 19. Consider and take action on the Suddenlink utility permit to install cable within and along the right -of -way of Smetana Road. This project will install aerial facilities to existing poles. Site is located in Precinct 4. 10 Item 19.Dd Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters, Wassermann . 20. Consider and take action on the Suddenlink utility permit to install cable within and along the right -of -way of Jones Road. This project will install aerial facilities to existing poles. Site is located in Precinct 4. 19 Item 20.odf Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters, Wassermann. 21. Approval of Treasurer Report for October 2013. 20 Item 21. f The Court voted unanimously to receive, approve and order filed as submitted the Treasurer's report for October 2013. A copy is attached and made a part of these minutes. Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters , Wassermann . 22. Tax Refund Applications for the following: 10 Item 22.odf • a. Bank of America - overpayment - $1461.81 • b. Garret & Katelyn Haegelin- overpayment - $17.02 • c. Beverly Renner - overpayment - $14.87 • d. William E. Tedrick- overpayment - $2566.87 Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters, Wassermann . 23. Budget Amendments. Budget Amendments FY 13/14 12.1 thru 12.4 D Item 23.odf 12.1 Reallocate funds for Capital Projects 12.2 Reallocate funds for Capital Projects 12.3 Reallocate funds for IT Services 12.4 Transfer funds from General Fund Contingency to IT Services Motion: Approve, Moved by Commissioner Kenny Mallard, Seconded by County Judge Duane Peters. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters , Wassermann. 24. Capital requisition #00045594 to Caldwell Country in the amount of $28,976.00 for the purchase of a Chevrolet Silverado crew cab pickup. 19 Item 24.odf Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters, Wassermann . 25. Capital requisition #00045595 to Excell Fueling Systems in the amount of $6,268.00 for the purchase and installation of LED lighting at the fuel station. M Item 25.odf Motion: Approve, Moved by Commissioner Kenny Mallard, Seconded by Commissioner LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters, Wassermann . 26. Personnel Change of Status. Personnel Action Forms 39 Item 26.odf A copy of the personnel Change of Status Requests is attached. Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters, Wassermann . 27. Payment of Claims. 19 Claims Sheet.odf 7117162 through 7117377 Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters, Wassermann . 19 Addendum action.odf At this point the County Judge considered the addendum to the agenda in which the Auditor's office requested an amendment to the County Travel policy for a decrease in the county mileage reimbursement rate from .565 per mile to .56 effective January 1, 2014. It was approved unanimously. Motion: Approve, Moved by County Judge Duane Peters, Seconded by Commissioner LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters, Wassermann . 28. Executive Session pursuant to Texas Government Code 551.0725 to deliberate business and financial issues relating to a contract being negotiated. M Item 28.odf At this point, the County Judge announced the Court would consider items 30 through 33 then return to convene into Executive Session. Having considered the previously noted agenda items, the County Judge told the Court that in order to be able to meet under 551.025 we must make a few determination first. Texas Government Code Section 551.0725 provides as follows: (a) The commissioners court of a county may conduct a closed meeting to deliberate business and financial issues relating to a contract being negotiated if, before conducting the closed meeting: (1) the Commissioners court votes unanimously that deliberation in an open meeting would have a detrimental effect on the position of the commissioners court in negotiations with a third person; At this point the County Judge moved to meet in Executive Session. Commissioner Catalena seconded the motion. It carried unanimously. The Judge continued reading the instructions: (2) the attorney advising the commissioners court issues a written determination that deliberation in an open meeting would have a detrimental effect on the position of the commissioners court in negotiations with a third person. I PC' /✓`�� He then asked Kendra Suhling, Civil Counsel if she is issuing a written determination that deliberation in an open meeting would have a detrimental effect on the position of the commissioners court in negotiations with a third person. At this point Ms. Suhling responded that it was her determination that deliberation in an open meeting would have a detrimental effect on the position of the court in negotiations with a third person. She then handed her written determination to be included in the minutes. Having determined and voted that to deliberate in open meeting would have a detrimental effect on the position of the commissioners court in negotiations with a third party at 10:18 a.m. the County Judge announced the meeting closed to the public so that the Court could meet in Closed Executive Session to deliberate business and financial issues relating to a contract being negotiated the purchase of real property as allowed under Section 551.0725 of the Texas Government Code. The following individuals were asked to stay for the meeting: Candy Gallego, Executive Assistant Kendra Suhling, Civil Counsel CharlesWendt, Purchasing Agent Gary Arnold, Road & Bridge Planning Officer Motion: Approve, Moved by County Judge Duane Peters, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley , Mallard, Peters, Wassermann . 29. Consider and possible action on Executive Session. At 10:41 a.m. the County Judge announced the meeting open to the public and announced that no action would be taken on the Closed Executive Session. 30. Acknowledgement of Geophysical Explorer, LTD. to conduct seismic activities in Brazos County Right(s) of Way. Z Item 30.udf The Court acknowledged Geophysical Explorer, LTD plans to conduct seismic activities in Brazos County rights of way. 31. Sheriff's report on inmate population. Sheriff Chris Kirk introduced his father to the Court who is visiting for Christmas. The Sheriff then stated there were 554 inmates in jail, 37 have electronic monitors and 9 are pending for monitors. 32. Announcement of interest items and possible future agenda topics. Commissioner Catalena said that he appreciated seeing everyone here working and wished everyone a Merry Christmas. 33. Call for Citizen input and /or concerns. There was no citizen input. 34. Adjourn. The foregoing minutes of the Commissioners Court meeting held December 24, 2013 have been examined and are approved in open Court this A!, day of 2014, in Bryan, Brazos County, Texas County Judge Sammy Catale Commission e( Precinct 2 Commissioner, Precinct 4 Attest: )� n rnw- Qu Karen McQueen County Clerk Vol / 93 Page / � Lloyd Wosermarm Commissioner, Precinct 1 Kenny Mallard Commissioner, Precinct 3 COMMISSIONERS COURT MEETING Name .'" IQ,.A, -T Dko s Organization/ Department {.Z PI � U :5�,0 (4 k.. k C� �A CI / , Page / of BRAZOS COUNTY COMMISSIONERS COURT h 'a-06 MEETING ON C OECD `�` AT_LO,'fi_✓V) Na e (PLEASE PRINT) Organization /Department Brazos County, Texas Capital Improvement Program Fiscal Years 2014 =2018 Tl Fin Ll �LIW r� r Prepared by the Brazos County Budget Office k%av wl WO KIP O, \"(, lx3 pg._Al BRAZOS COUNTY, TEXAS APPROVED CAPITAL IMPROVEMENT PLAN For The Fiscal Year Ending September 30, 2014 TABLE OF CONTENTS Pale No. TableOf Contents ......................................................................... ............................... i - ii Brazos County Capital Improvement Program .......................... ............................... iii — ix Approved Capital Improvement by Department Approved FY 14 Capital Improvement Plan Summary ..... ............................... 1 Approved FY 14 Capital Improvement Plan Graph .......... ............................... 2 TaxO f f i c e .......................................................................... ............................... 3 - 6 Information Technology .................................................... ............................... 7-12 Purchasing .......................................................................... ............................... 13-15 Building Maintenance ........................................................ ............................... 16-26 CountyAttorney ................................................................. ............................... 27-28 CountyClerk ...................................................................... ............................... 29-30 AssociateJudge #1 ............................................................. ............................... 31 CountyCourt at Law #2 ..................................................... ............................... 32 Sheriff's Office - Administration ....................................... ............................... 33-45 Sheriff s Office — Jail Division .......................................... ............................... 46-53 ConstablePct. #1 ............................................................... ............................... 54-60 ConstablePct. #2 ............................................................... ............................... 61-63 ConstablePct. #3 ............................................................... ............................... 64-65 ConstablePct. #4 ............................................................... ............................... 66-67 Juvenile Services ................................................................ ............................... 68-72 Emergency Management ................................................... ............................... 73-74 ExpoCenter ....................................................................... ............................... 75-77 BrazosCenter ..................................................................... ............................... 78-80 Road & Bridge Equipment ................................................. ............................... 81-89 FleetMaintenance .............................................................. ............................... 90-91 Building Renovations - Courthouse ................................... ............................... 92-93 Building - Tax Office ......................................................... ............................... 94-95 Building — Sheriff Jail ........................................................ ............................... 96-97 Vol BRAZOS COUNTY, TEXAS APPROVED CAPITAL IMPROVEMENT PLAN For The Fiscal Year Ending September 30, 2014 TABLE OF CONTENTS Building— Expo Center ..................................................... ............................... 98 Equipment — Other (Commissioner's Court) ..................... ............................... 99- 100 Vol. /�F _ P9. vaJ� j Executive Summary — FY 2014 Capital Improvement Program Brazos County recognizes the importance of developing long range capital investment planning to maintain the growth and vitality of the community. The County's Capital Improvement Program (CIP) is a five -year infrastructure plan which matches the County's highest priority capital needs with a financing schedule. The CIP includes the building, remodeling and upgrading of public facilities and infrastructure systems. This long -range CIP planning process began in 2009 with the goal of facilitating area -wide economic development by upgrading the County's equipment, buildings and software. Operating under the supervision of the County Judge and the approval of the County Commissioners, the CIP Committee provides day to day oversight of the program. The CIP Committee also guides the programming process that annually produces a plan that specifies the capital spending budget for the upcoming budget year and projects it for years two through five, the planning years of the program. The capital spending budget for FY 14 is $17,720,249, a decrease of $1.5 million from 2013 capital budget. The 2014 Program continues to support the County's commitment to maintain and improve its facilities and infrastructures. Significant projects for 2014 include: • Courthouse Remodeling: Project includes Phase I & II was be complete in March 2012. The finishing up of Phase II will included the County Attorney's area and new Magistrate's Courtroom on the second floor. Phase III included the remodel of all detention areas on 1" 2n1 & 3'a floors as well as adding an additional elevator for inmate transport. In FY 2014 Phase IV & V consists of renovations to the 2 "a and 4th floors. The 4`h floor will add new district courtrooms. The 2 "d floor remodeling will accommodate the Justice of the Peace Pct. and Constable Pct. #4 and the Family Court. • Tax Office Building: Project includes completing the infrastructure and starting the building a new Tax Office to suit the needs for the growing population in Brazos County. • Information Technology., Projects include the implementation of video transport of inmates into courtrooms and video visitation, replacement of LTE Radios, and upgrading the justice software. Fleet Maintenance: Project include the implementation of a fleet maintenance department that would be initially provide oil changes, mount and repair tires, replace burned out lights and other minor, miscellaneous vehicle repairs. The commitment to maintaining and upgrading existing County -owned facilities also continues to be a primary focus of the CIP. Since many County -owned buildings are 25 to 50 years old, careful evaluation of the interior and exterior of the buildings for needed maintenance and repairs become a huge factor in maintaining building integrity. The Brazos County would like to thank the CIP Committee and staff in orchestrating the collection of the information for the CIP and developing a data base format allowing the CIP to be prepared more efficiently and in far less time than in previous years. Vol Introduction The Brazos County s Capital Improvement Program (CIP) has been developed in order to further the County's commitment to the citizens of Brazos County. This program works to meet today's infrastructure needs as well as those of the future. From work on the Justice Solution Software to more visible projects, such as the Brazos County Courthouse or major equipment, the five -year CIP addresses the needs of the County through responsible County government and a comprehensive approach that ensures efficient use of public funds. The CIP is a long range plan that identifies capital projects, provides a planning schedule, and identifies options for the financing plan. The program provides a link between the County's comprehensive plan, various master plans, the annual budget, and with assistance to facilitate five -year financial forecasting. This organization approach to planning projects should extend beyond the production of a document alone. A centralized CIP is an opportunity to foster cooperation among departments and inform other governmental entities and rating agencies of the County's priorities and future plans. The process of developing a CIP should solidify the support of the citizens of Brazos County and the County's commitment to carrying out these programs. By going beyond the production of a document, the process and development of a long -term capital improvement program can realize the following benefits: Focus attention of community goals and needs. Capital projects can be brought into line with the County's objectives, allowing projects to be prioritized based on need. Furthermore, the CIP can be used as an effective tool for achieving the goals set forth by the Capital Improvement Committee working with the Commissioners Court. Allow for an informed public. The CIP keeps the public informed about the future capital investment plans of the County and allows them to play a more active role in the process. Encourage more efficient program administration. By enhancing the level of communication among the various departments implementing capital improvement projects, the County is able to better coordinate efforts, avoiding duplication of efforts and potential conflicts. Work can be more effectively scheduled and available personnel and equipment can be better utilized when it is known in advance what, when, and where projects will be undertaken. Identify the most economically sound means of funding projects. Through proper planning, the need for bond issues or other revenue production measures can be foreseen and action can be taken before the need becomes so critical that emergency financing measures are required. By fiscally constraining all five -years of the CIP, the County is able to identify projects without a viable funding source and work to put in place sources of funding. Enhance the County's credit rating. Dramatic changes in the tax structure and bonded indebtedness can be avoided with proper planning that allows the County to minimize the impact of capital improvement projects. By keeping planned projects within the financial capabilities of the County, we are able to preserve our credit rating and make the County more attractive to business and industry. Help to plan for future debt issues. The County held a general obligation bond election in 2008. At that time the voters approved a $55,000,000 for the Jail Expansion in 2008. $12,000,000 in Certificate of Obligations was issued for the expansion of the Exposition Complex in 2009. The five -year CIP is a key tool in planning for future issuance of debt, such as certificates of obligation, or identifying projects for a future general obligation bond referendum. Define the impact of master plans and studies. Based on history, the master plans conducted by the County help to identify the path forward and define the direction for each particular discipline, whether it is thoroughfare planning, iv Vol facility planning or equipment planning. Through proper coordination the necessary planning will lead to successful endeavors as the City grows and the improvements identified become a necessity. CIP Development Process Brazos County is committed to developing a formal Capital Improvement Program (CIP). This program will identify the major capital needs for the county for the next five to ten years and will provide a plan for funding present and future projects for roads, infrastructure, major repairs and upgrades to county facilities and the replacement of capital equipment including technological enhancements. A Capital Improvement Committee will be formed and will be responsible for reviewing departmental requests and proposing a five to ten year Capital Improvement Program. The committee will include the following representatives: • County Auditor • Budget Officer • County Engineer • Director of Building Maintenance • Director of Information Technology • Purchasing Agent • Commissioners Court -2 Members The Committee will consider the feasibility of all proposed capital projects submitted by County departments. They will evaluate their necessity, priority, location, and cost and will recommend methods of financing the various projects. Priority will be given to projects of a life- safety nature. Once the CIP Committee is approved by Commissioners Court, it will meet regularly throughout the year to monitor the progress of the projects and recommend revisions as needed. Capital Improvement Projects will include the project description and scope, purpose and needs assessment along with operating budget impact, and revenue or cost savings efficiency factors. All projects will be required to have a method of financing to include all funding sources. Upon completion and adoption, the Capital Improvement Program will become the guide for the Commissioners Court, Budget Officer, County Auditor, and County departments with respect to bond sales and the annual budgeting process. The Commissioners Court takes the final action of adopting the capital budget. Only projects approved by Commissioners Court as part of the budget process will be considered an approved project. All subsequent year estimates are for planning purposes only and will be reevaluated at the conclusion of each year's budget process. The formal Capital Improvement Program is approved by the Commissioners Court. The Capital Improvement Committee (CIC) is responsible for reviewing the county's departmental capital improvement program (CIP) requests and will consider the feasibility of proving recommendations to the Brazos County Commissioners Court. This committee includes the following representatives: County, Auditor, Budget Officer, County Engineer, Director of Building and Maintenance, Director of Information Technology, Purchasing Agent, and 2 members of the Commissioners Court. The committee is also given the authority to request the assistance of other county departments in the development of the CIP. The CIC will evaluate the necessity, priority, location, and cost and may recommend methods of financing for the various projects. Once the CIP is approved by Commissioners Court, the committee will meet regularly throughout the year to monitor the progress of the projects and recommend revisions as needed. v '.col Pg. �2_ 01 The overall goal of the CIC is to develop a Capital Improvement Program which makes recommendations that: • Preserve the past by investing in the continued upgrade of county assets and infrastructure. • Protect the present with improvements and /or additions to facilities, roads and capital investments. • Plan for the future of the County. Proposed projects will be submitted to the Budget Office by the various county departments. A CIC meeting will be scheduled for the departments to present their program needs. The Capital Improvement Committee will prepare an in- depth analysis and review of the projects requested. It will also use an internal project ranking process using the criteria that will include, but not limited to, public health and safety, federal or state mandates, preservation of the County's existing capital investments, and demand for services and consistency. All projects will be categorized by priority using the criteria listed below: • Immediate — Projects are in progress or expected to be stated within one year. • Short-Term — Projects are expected to start within the next 2 -3 years. • Long Term — Projects are expected to begin within the next 4 -5 years. • Future Projects— Projects are anticipated, but not scheduled within a 5 -year planning period. The Capital Improvement Committee will evaluate capital projects based on the urgency of the project, the readiness of the project, whether the project is suitable for separating into phases and whether the project is consistent with the overall CIP program The County's legal limits on debt are stated in the Constitution of the State of Texas, Article 3, and Section 52. It says that upon a vote of the voting qualified voters of the County, the County may issue bonds or otherwise lend its credit in any amount not to exceed one -fourth of the assessed valuation of the real property of the County. The County must set up a sinking fund and levy and collect taxes to pay the interest and principal of the annual required debt service until the debt is retired. The assessed value of the real property in the County is $ 11.7 Billion and $0.4875 cents per $100 of valuation of this amount is $51.4 Million. The total debt of the County is $128.3 Million to be paid over the years until 2034. The County relies on the advice of a professional outside financial advisor and its own professional staff about when it is advisable to issue new debt. A guiding principle on the issuance of new debt is the desire of the County to continue to maintain a good bond rating Project Management Checklist Getting Started • Develop a business case for the project • Make sure the project fits the County priorities Overview any key risks avoiding details • Identify all concerned in the project • Consult Budget Office for funding source (s) Get the project case approved by Commissioners Court vi Vol I /X r P9. �7 Defining the Project • Write project definition statement • Send project definition statement to all concerned • Define areas to be included in the project scope • Describe what each person does in the project • Specify responsibility of each project team member • Think who should be included in the project team • Ensure each team member has the skills required for the specific project • Form a group of project managers • Hold a meeting with all concerned Planning the Project • Brazos County Capital Improvement Program Create a project planning checklist • List all the activities in work breakdown structure • Group tasks under different category headings • Write down dependencies of all activities • Estimate how much time each activity will take • Identify activities that have to be completed by the due date • Prioritize planned activities • Make a communication plan and communicate it with all concerned • Carry out a full risk analysis ■ Appoint a team member to manage each risk • Filter your project for slipping tasks • Create a chart to monitor the project progress • Make a milestone plan for the stages of the project • Check the project by the milestone dates • Set a realistic deadline for the project Monitoring the Project • Agree monitoring and reviewing process with Commissioners Court Project Executive • Decide on how and what will be monitored in the project • Keep records of the project • Chose the type of control that is needed • Agree monitoring and approving changes with Commissioners Court Project Executive • Have a formal approval from County Judge before action change • Appoint someone to be responsible for the project quality • Review the project quality with the requesting department • Make sure someone can sanction changes in the event of County Judges' absence • Set an agenda for project meetings to review progress • Define action points against each item on the agenda • Review the items on the critical path • Report if the cost or time limit exceeded • Report progress at the end of each stage of the project • Monitor issues that may be causing concern vii �/ Closing Down the Project • set a date for a post project review meeting • Invite Commissioners Court Members /Elected Officials and Department Heads • Consider debriefing the project team at the meeting • Check whether you have the same results as in the original plan • Check budget, quality requirements and meeting deadline • Make a list of unfinished tasks • Write final project report and share it with all concerned • Inform all involved in the project about its close down or completion • Thank all project contributors Celebrate the completion with your team members viii Vol _ yJ? pg._o2� The following chart will show the breakdown per department. FY 14 Capital Improvement By Department Building Renovations - Courtouse 53.25% Builidng - Tax Building - Sheriff Fleet Maintenance Jail 4.23% 1.86% Road & Bridge Equipment - Other Equipment 4.27% 6.21% Sheriff's office Office - Administration Building Jail Division 1.19% Maintenance 0.41% 4.24% Fiscal Year 2014 Highlights Courthouse Remodeling: Phase IV & V consists of renovations to the 2nd and 4th floors. The 4th floor will add new district courtrooms. The 2nd floor remodeling will accommodate the Justice of the Peace Pct. and Constable Pct. #4 and the Family Court. Tax Office Building: Project includes completing the infrastructure and starting the building a new Tax Office to suit the needs for the growing population in Brazos County Project includes engineering a new Tax Office to suit the needs of the vastly growing Brazos County. Information Technology. Projects include the implementation of video transport of inmates into courtrooms and video visitation, replacement of LTE Radios, and upgrading the justice software. Fleet Maintenance: Project include the implementation of a fleet maintenance department that would be initially provide oil changes, mount and repair tires, replace burned out lights and other minor, miscellaneous vehicle repairs. ' Items in Equipment - Other, include, Tax Office, Purchasing, County Attorney, County Clerk, Constable Pct. #1, Constable Pct. #2, Constable Pct. #3, Constable Pct. #4, Juvenile Services, Emergency Management, Expo, Brazos Center, and Equipment -Other (Commissioner's Court). Ix 3 to 1• O,F v 0 NMI'' RNMIll /��- pg. 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Y E L Q m 41 wE `W I O ^L LL E Q r� V l" yLj b OJ d �a iY N C Q aj t UI y 9 d � LL � Vol Pg -_ 01 rl •i N z Q J a r z cW C W a � x W � r u J Z Q 0 r O a V Q N V O aW m � z a a Q v 0 N LL //`3 .; C/ Department: Project Title: Brazos County, Texas Capital Improvement Program FY 2014 Tax Office Furniture - New Tax Office Project Manager: Kristeen Roe Priority Number: Previous Funding Year 1 Year 2 Year 3 Year 4 Year 5 Total To -Date 2013 -14 2014 -15 2015.16 2016 -17 2017 -18 Ca italCost $ - $ 61,011 $ - $ - $ - $ - $ 61,011 Description and Scope of Project Cubicle systems for the New Tax Office location to include 14 - 8 ft x 8 It x 411 in height system for central portion of the office, and 2 complete (with work spaces included) cubicles for the Bookkeeping Dept. Other furniture will consist of desk units for the Supervisors (est. $2,000 ea), Chief Deputy (est. $2,500 ea), and Elected Official (est. $3,500 ea). The amounts for the desks could include book cases and /or filing cabinets. Additional furniture will include a modular desk system for training /conference room, table and chairs for the break room, and chairs for employees and customers. Purpose and Need Including Operating Efficlencles and Savings The furniture in use now is very old and will not work with the set up of the new space. History and Current Status New office being built. Pro ram Breakdown and Operating Budget Impact Description /Basis for Estimate FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Furniture $61,011 Total Capital Cost: $ 61,011 $ - $ - $ - $ - Staffing Expense Supplies and Maintenance Expense Operating Costs: $ - $ - $ - $ - $ - $ 61,011 $ $ - $ - $ Total Program Cost: This Section to Be Completed by Capital Improvement Committee Only Category: 63000500 - 67342000 Schedule of Activities Suggested Method of Financing Activity From To Amount Funding Source Fund Balance -FY Budget Process -FY 2014 Capital Repl Fund Bondslfax Notes -FY Sale of Property -FY Lease Payments Total Cost Funding Requirements Completed by: Kristeen Roe Department Name: Tax Office Date: 3/1/2013 Department: Project Title: Brazos County, Texas Capital Improvement Program FY 2014 Tax Office Project Manager: Kristeen Roe Refrigerator - New Tax Office Priority Number: Previous Funding To -Date ea 2013.14 Year 2014 -15 Year 2015.16 Year 2016.17 Year 2017 -18 Total Capital Cost $ - $ 1,000 $ - $ - $ - $ - $ 1,000 Descrl tion and Scope of Project Refrigerator for the break room. Purpose and Need Including Operating Efficiencies and Savings History and Current Status The refrigerator will be housed at the new Tax Office. No refrigerator is located at the current location. Pro ram Breakdown and Operating Bud et Impact Description /Basis for Estimate Refrigerator Total Capital Cost: Staffing Expense Supplies and Maintenance Expense Operating Costs: Total Program Cost: FY 2014 $1,000 $ 1,000 I $ - FY 2015 $ - $ - FY 2016 $ - $ - FY 2017 $ - $ - FY 2018 $ $ - I $ 1,000 $ $ - $ $ This Section to Be Completed by Capital Improvement Committee Only Category: 63000500 - 67050000 Schedule of Activities Suggested Method of Financing Activity From To Amount Funding Source Total Cost Fund Balance -FY Budget Process -FY 2014 Capital Repl Fund Bonds/Tax Notes -FY _ Sale of Property -FY Lease Payments Funding Requirements Completed by: Kristeen Roe Department Name: Tax Office Date: 3/1/2013 Pg' Department: Tax Office Project Title: Software Licenses Brazos County, Texas Capital Improvement Program FY 2014 Project Manager: Kristeen Roe Priority Number: 1 Previous Funding Year Year2 Year Year Year Total To -Date 2073 -14 2014.15 2015 16 2016 -17 2017.18 Ca ital Cost $ - $ 22,000 $ - $ - $ - $ - $ 22,000 Description and Scope of Project 2 additional PACS software licensees for drive through workstations at the New Tax Office location. Purpose and Need Including Operating Efficiencies and Savings Drive through location will require cross - trained staff to handfe all types of transactions, including, motor vehicle, property tax and voter registration. This will be addition to existing property tax clerk service windows. History and Current Status New office location. Pro ram Breakdown and Operating Budget Impact Description /Basis for Estimate FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 2 licenses $4,000 9 additional licenses for full access $18,000 Total Capital Cost: $ 22,000 $ - $ - $ - $ - Staffing Expense Supplies and Maintenance Expense Operating Costs: $ - $ - $ - $ - $ $ 22,000 $ $ $ $ Total Program Cost: This Section to Be Completed by Capital Improvement Committee Only Category: 63000500- 71020000 Schedule of Activities Suggested Method of Financing Activity From To Amount Funding Source Fund Balance -FY Budget Process -FY 2014 Capital Repl Fund Bonds/Tax Notes -FY _ Sale of Property -FY _ Lease Payments Total Cost Funding Requirements Completed by: Kristeen Roe Department Name: Tax Office Date: 3/1/2013 Pg. % Q X W f z Z 0 0 u w 0 N Q K m O Oo o o m n o n m m in m 0 N N l° V1 V1 O O m ti O O N ti N h V O ri o m Y. o W N O p N V1 N N m c o m o m c b � O O 1 R �A N j m o m q o � � v o ' a - v o y o N V1 N N M °m 00 °O °O o m .^+ m O o o w a o .y vOi n > LL ¢ N N V1 V1 V1 V1 W ti ti O O O O O N O O O O O N �O O �D cc O V1 O VI N O O O Vf O O O O O O 1 .-� N W vT Qo W N m H V1 N N N a° t? V1 V1 V1 V� Vl Vl Vl Vl O O O O O O O mT o p O O N b O M N W a R N V N t^I V1 N Oi P N o ¢ V! V1 N N N N V1 N N V! c a ¢ c !Q x � Q o a 0 0 m ¢` w t o y u -- o o °n ¢ ac `-' C� ¢ao_ c y v t o t'v a > m o w-' o c 'om A N m F m u 0 u 0? n a r w a v ¢ 3 > 3 Brazos County, Texas Capital Improvement Program FY 2014 Department: IT Project Manager: Ian Scares Project Title: AMCAD Contract Priority Number: 1 Previous Funding ea ea Year3 Year4 Year Total To -Date 2013 -14 2014.15 2015 -16 2016.17 2017 -18 Capital Cost $ 2,551,542 $ 1,176,990 $ - $ - $ - $ - $ 3,728,532 Description and Scope of Pro ect After a formal and extensive evaluation period, Brazos County selected AMCAD as the vendor to implement a Comprehensive Integrated Justice Information Management Solution (CIJIMS) to replace its existing Court Justice System, provided by Tyler Technologies. Together with a Project Team from Brazos County as well as the cooperation and input of county stakeholders and subject matter experts, AMCAD will configure and customize its existing solution to meet the countys 1,000+ requirements described in the Functional Requirements Specification (FRS) document. Purpose and Need Including Operating Efficiencies and Savings Brazos County requires a CIJIMS that supports the entire lifecycle of adult justice information and automates the collection, maintenance, and sharing of this data. Brazos County's current Court Justice System has never been able to accomplish those goals; in part because it was never truly integrated. In addition, the current system does not enforce data integrity. As a result, the system has not been able to keep up with many of the countys and state's requirememts for reporting. In 2007 Tyler announced that the current Legacy System would be reaching end -of -life and quoted a price of $2.8 million to upgrade the system, including $100,000 to convert data (from their own system). There will also be a substantial cost in time, resources, and presumably enhancements to achieve the functionality desired. In essence, the amount of effort and resources required to upgrade to the system is equal to or greater than the amounts required to explore other options. Brazos County took the opportunity to explore other options and selected AMCAD as the vendor of choice. The Comprehensive Integrated Justice Information Management Solution (CIJIMS) is expected to meet the requirements listed above. History and Current Status In July of 2010 Brazos County formed a selection committee tasked with developing requirements for a Comprehensive Integrated Justice Management Solution ( CIJMS.) Based on those requirements, the committee posted a Request for Proposals (REP) in December of 2010. As a result of those efforts, Brazos County selected AMCAD as the solution and signed a formal contract in November 2011. The Project officially kicked -off in February of 2012. The Implementation was scheduled for 24 Months and was broken down into two phases (Phase 1 - Courts & Clerks, Phase 2 - Prosecution & ROAM and Law Enforcement.) In December 2012 we completed Phase 1. In January 2013 we began Phase 2. We are currently 35% done with Phase 2. During the remainder of FY2013 we are scheduled to conclude all remaining GAP and JAD sessions.. In FY2014 we are scheduled to install the finalized software, complete our data conversion, test the system, train end. users & support staff, and go live with the system bv February 2014. Program Breakdown AIM Operating Budget Impact Description /Basis for Estimate FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 $1.176,990 Total Capital Cost: $ 1,176,990 $ - $ - $ - $ - Staffing Expense Supplies and Maintenance Expense Operating Costs: $ - $ - $ - $ - $ - $ 1,176,990 $ - $ $ $ Total Program Cost: This Section to Be Completed by Capital Improvement Committee Only Category: 63000500 - 80213500 Schedule ofActivit /es Suggested Method of Financing Activity From To Amount Funding Source Fund Balance-FY Budget Process -FY 2014 Capital Rep[ Fund Bonds/Tax Notes -FY_ Sale of Property -FY Lease Payments Total Cost Funding Requirements Completed by: Ian Soares Department Name: Information Technology Vol Date. 04/010/2013 Brazos County, Texas Capital Improvement Program PY 2014 Department: IT Project Manager: Eric Caldwell Project Title: Project Ex -Novo Licensing Priority Number: 1 Previous Funding Year 1 Year 2 Year 3 Year 4 Year 5 Total To -Date 2013 -14 2014 -15 2015.16 2016.17 2017 -18 Ca ital Cost $ - $ 33,617 $ - $ - $ - $ - $ 33,617 Description and Scope of Project This project includes the Microsoft Operating System, Microsoft SOL Database, and Commvault Backup software license specified by Amcad in the Final Hardware Configuration Plan ", Version 2.0, approved by Commissioners Court on January 15, 2013. If approved, the licenses will be purchased and the licensed software will be installed on the servers in October 2013. Purpose and Need Including Operating Efficiencies and Savings The project consists of purchasing the Server Operating System, backup agent, and SOL Server Database licenses that will allow Brazos County to meet the requirements agreed to when the Final Hardware Configuration Plan was adopted. History and Current Status This licensing will be utilized on the 20 various servers that comprise the Amcad development, testing, training, and production environments. P ram Breakdown and Operating Budget Impact Description /Basis for Estimate FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Three Win 2012 Datacenter Licenses $9,300 One Win VLA 2012 Standard Per 2 CPU $600 Eight Win SOL Server 2012 Std Licenses $18,500 Commvault Backup Agent Licenses $5,217 Total Capital Cost: $ 33,617 $ - $ - $ - $ - Staffing Expense Supplies and Maintenance Expense Operating Costs: $ - $ - $ - $ - $ - $ 33,617 $ $ - $ $ Total Program Cost: This Section to Be Completed by Capital Improvement Committee Only Category: 63000500- 80213500 Schedule of Activities Suggested Method of Financing Activity From To Amount Funding Source Fund Balance -FY Budget Process -FY 2014 Capital Repl Fund Bonds/Tax Notes -FY Sale of Property -FY Lease Payments Total Cost Funding Requirements Completed by: Eric Caldwell Department Name: Information Technology Date: 4/1/2013 Brazos County, Texas Capital Improvement Program FY 2014 Department: Information Technology Project Manager: Ian Soares Project Title: Advanced Authentication for CJIS Compliance Priority Number: 2 Previous Funding Year 1 Year 2 Year 3 Year 4 Year 5 Total To -Date 2013 -14 2014.15 2015 -16 2016.17 2017.18 Capital Cost $ - $ 10,000 $ - $ - $ - $ - $ 10,000 Descrl don and Scope of Project This project is intended to implement advanced authentication in the Sheriffs and Constables' patrol cars. This project will incur additional, future software maintenance costs of $1000 per year. As our fleet of patrol cars with MDTs grows, additional prox card readers and licensing must be purchased with each car. If approved purchase and implementation of the solution will begin in May 2014 and be complete by September 2014. Purpose and Need Inducting Operating Efficiencies and Savings The Criminal Justice Information Services (CJIS) division of the Federal Bureau of Investigation has issued CJIS Security Policy 5 that details the requirements for accessing data and systems managed by CJIS. Access to the Texas Law Enforcement Telecommunication System ( TLETS), used by our Sheriffs and Constables' offices, is governed by this policy. This policy includes a requirement that Advanced Authentication be implemented at the mobile data terminals in the patrol cars by September 2014. This project will diminish operating efficiencies and will not result in any cost savings. History and Current Status Fifty -five patrol cars currently have access to TLETS data. Authentication in these cars is currently a simple username /password challenge that is considered single factor. P rare Breakdown and Operating Budget Impact Description /Basis for Estimate FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 2FA - Two Factor Authentication Licensing $5.000 Proximity Card Readers $3.000 Professional Services $2,000 Total Capital Cost: $ 10,000 $ - $ - $ - $ - Staffing Expense Supplies and Maintenance Expense Operating Costs: I $ - $ - $ - $ - $ - I $ 10,000 $ $ - $ $ Total Program Cost: This Section to Be Completed by Capital Improvement Committee Only Category: 63000500- 65150000 Schedule of Activities Suggested Method of Financing Activity From To Amount Funding Source Fund Balance -FY Budget Process -FY 2014 Capital Repl Fund Bonds/Tax Notes -FY _ Sale of Properly -FY Lease Payments Total Cost Funding Requirements Completed by: Eric Caldwell Department Name: Information Technology 10 Dale: 3/21/2013 % pg. .4l/ Department: IT Project Title: LTE Radios Brazos County, Texas Capital Improvement Program FY 2014 Project Manager: Matt Wolfe Priority Number: 1 Previous Funding Year 1 Year 2 Year 3 Year 4 Year 5 Total To -Date 201 1 2014 -15 2015 -16 2016 -17 2017 -18 Capital Cost $ - $ 78,000 $ $ $ $ - $ 78,000 Description and Scope of Project The purpose of this project is to equip patrol cars in the Constables' and Sheriffs offices with LTE capable devices for data communications. These devices will supplant the Data Radios currently in use. Initially the existing Data Radios will remain in the patrol cars to be used as backups in the event of LTE radio failure. Brazos County has fifty -five (55) patrol units running Data Radios. Funding for six (6) replacements was granted to the Sheriffs Office for FY13. This project will cover the remaining 49 units. If approved purchase and installation will begin when we have completed our evaluation of alternative solutions. Purpose and Need Including Operaffng Efficiencies and Savings The LTE radios are necessary to comply with the FBI WIS policy mandate requiring Advanced Authentication by deputies who access FBI maintained databases (through TLETS) from their vehicles. History and Current Status Brazos County has been using Data Radios and Radio IP software to "piggy- back" off of the City of Bryan network and run TELTS queries. This configuration does not allow network connections back to the Brazos County network. Connections to the Brazos County network are necessary to implement Advanced Authentication. Pro rem Breakdown and Operating Budget Impact Description /Basis for Estimate FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 LTE Radios $78,000 Total Capital Cost: $ 78,000 $ - $ - $ - $ Staffing Expense Supplies and Maintenance Expense Operating Costs: $ - $ - $ - $ - $ - $ 78,000 $ - $ $ $ Total Program Cost: This Section to Be Completed by Capital Improvement Committee Only Category 63000500- 65950000 Schedule of Activities Suggested Method of Financing Activity From To Amount Funding Source Fund Balance -FY Budget Process -FY 2014 Capital Repl Fund BondslTax Notes -FY Sale of Property -FY _ Lease Payments Total Cost Funding Requirements Completed by: Eric Caldwell Department Name: Information Technology 11 Date: 8/1/2013 l9 P -� I Department: Project Title: Brazos County, Texas Capital Improvement Program FY 2014 Project Manager: Eric Caldwell Video Transport and Conferencing Priority Number: Previous Funding Y'ar1 Yea r2 Year3 Year4 Year Total To -Date 2013 -14 2014 -15 2015 -16 2016.17 2017.78 Capital Cost $ - $ 250,000 $ - $ - $ - $ - $ 250,000 Description and Scope of ftttllect This project is intended to provide video transport of prisoners into courtrooms, video visitation between judges, prosecutors, and defense attorneys, and video visilitation to prisoners. PLEASE NOTE we are still working to get actual numbers for this project. The $250,000 is only an estimate. If approved purchase and implementation will begin in November 2013 and be complete by August 2014. Pugme and Need Including Operatfnily Efficiencies and Savings The video visitiation system in the detention center is a closed circuit TV system that cannot be used for video presentation of prisoners outside of the jail. To accomplish video transport of prisoners into courtrooms and provide for video consultation between defense attorneys, prosecutors and judiciary, we must replace the system at the jail. History and Current Status This system is expected to save transportation costs and increase operating efficiencies in the courtrooms. P ram Breakdown and Operating Budget Impact Description /Basis for Estimate FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Video Conferencing System $250,000 Total Capital Cost: $ 250,000 $ - $ - $ - $ - Staffing Expense Supplies and Maintenance Expense Operating Costs: I $ - $ - $ - $ - $ - 1 $ 250,000 $ $ $ - $ Total Program Cost: This Section to Be Completed by Capital Improvement Committee Only Category: 63000500 - 67281000 Schedule of Activities Suggested Method of Financing Activity From To Amount Funding Source Fund Balance -FY Budget Process -FY 2014 Capital Repl Fund BondsrTax Notes -FY _ Sale of Property -FY Lease Payments Total Cost Funding Requirements Completed by: Eric Caldwell Department Name: Information Technology Date: 4/l/2013 Q X W H z Z 0 O V N O N Q 5 m m °o °o 0 0 H 6 v n 0 N N O O O O ^ v v o �b Y. o N N O y N N d• 9 C O O LL N V O d � O O 6 A N O O q O O V V1 N Q Q P N O ) N N N N w N O w m N O T N Q O Q °t Q Ili l0 ll h C O m O N t0 DJ V1 ti ll Q N N M Vt ^ 1 ' 0 > Q o .+ n � LL a N N N N N N N N N N N N N N N N N N N N 00 o+ o O m v m 'o 0 W N c N N N a v > m o -+ n ) LL a Q N 0 o v t� m E i u E�°n u ,o ° ep o u c� o u° o .o u o u n o u n u V uuu° U m Brazos County, Texas Capital Improvement Program FY 2014 Department: Purchasing Project Manager: Charles Wendt Project Title: New Employee Furniture & Equipment Priority Number: 1 Previous Funding Year 1 Year 2 Year 3 Year 4 Year 5 Total To -Date 2013 -14 2014 -15 2015.16 2016.17 2017.18 Capital Cost $ - $ 3,900 $ - $ - $ - $ - $ 3,900 Description and Scope of Project New furniture and equipment for Purchasing Department if allowed to hire additional employee. The furniture quote is attached for $1,229.58. To allow for price increases, we are requesting $1,400. The IT Department has provided the attached quote for telephone and computer equipment of $2,500 with 10% added for price increases. Purpose and Need Including Operating Efficiencies and Savings If we are allowed to hire a new employee for the Purchasing Department, we will need an additional desk. We are planning to use an existing chair. History and Current Status Pro ram Breakdown and Operating Budget Impact Description /Basis for Estimate FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Quote + -10% $3,900 Total Capital Cost: $ 3,900 $ - $ - $ - $ - Staffing Expense Supplies and Maintenance Expense Operating Costs: $ - $ - $ - $ - $ - $ 3,900 $ $ $ $ Total Program Cost: This Section to Be Completed by Capital Improvement Committee Only Category: 63000500- 67342000 Schedule of Activities Suggested Method of Financing Activity From To Amount Funding Source Fund Balance -FY Budget Process -FY 2014 Capital Rep[ Fund BondsrTax Notes -FY _ Sale of Property -FY Lease Payments Total Cost Funding Requirements Completed by: Wm. Charles Wendt Department Name: Purchasing Date: 3/25/2013 14 Vol. /i✓7 Pg. �'✓`�__ Brazos County, Texas Capital Improvement Program FY 2014 Department: Purchasing Project Manager: Leslie Contreras Project Title: Purchase of Copiers Priority Number: Previous Funding Year 1 Year 2 Year 3 Year 4 Year 5 Total To -Date 2013 -74 2014 -15 2015 -16 2076.17 2017 -18 Capital Cost $ - $ 97,883 $ 63,000 $ 73,000 $ 56,000 $ 18,000 $ 307,883 Description and Scope of Project Purchasing did research on leasing copiers vs, purchasing copiers. Each year the Purchasing Department will research the number of lease copiers that will expire that fiscal year. Cost for FY 14 will include the purchase of 19 machines and maintenace for those copiers. The maintenance agreement will provide toner, staple, and maintanace of the 19 copiers. Purpose and Need Including Operating Efficiencies and Savings The Purchasing Department concluded that Brazos County could save over $300,000.00 in the 5 - 6 year process it will take to replace all leased copiers. Cost of Maintenace for all (19) owned copiers will be approx. $1300.00 /month = $15,600.00 added cost of purchasing 19 copiers in FY 14. History and Current Status Brazos County currently leases 54 copiers from various vendors.Total amount being spent each year is approx. $163,000.00. Brazos County also owns 6 copiers with a maintenace agreement that is costing $240.00 /month = $2880.00. These 6 copiers are so old that the company maintaning them can no longer get parts for them. Pro ram Breakdown and Operating Budget Impact Description /Basis for Estimate FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Purchase of Copiers $97,883 $63,000 $73,000 $56,000 $18,000 Total Capital Cost: $ 97,883 $ 63,000 $ 73,000 $ 56,000 $ 18,000 Staffing Expense Supplies and Maintenance Expense $15,600 $25,440 $39,240 $49,440 $52,680 Operating Costs: $ 15,600 $ 25,440 $ 39,240 $ 49,440 1 $ 52,680 $ 113,483 $ 88,440 $ 112,240 $ 105,440 $ 70,680 Total Program Cost: This Section to Be Completed by Capital Improvement Committee Only Category: 63000500- 67230000 and 63000500- 80286000 Schedule of Activities Suggested Method of Financing Activity From To Amount Funding Source Fund Balance -FY Budget Process -FY 2014 Capital Repl Fund Bonds/Tax Notes -FY _ Sale of Property -FY Lease Payments Total Cost Funding Requirements Completed by: Leslie Williams Department Name: Purchasing Date: 9/30/2013 15 V-; /9.3 Pfx � Q x W ryf r Z 7 0 0 O N Q OC m b 71 I 0 N N I C O_ b y N O y N m C O O a S S C N N a O O N 6 N N N a V VI N O Vf N m m O n vNf m O in O o vni O O voi m O n O �n u+ b yy n S a M O ti °LL a Vl N V1 V1 N N N N N V1 V1 0 0 0 0 0 0 O O O O O O O O O O O ey bnm O b O �n O vi O o O 0 O 0 O o vl m O n.n O O �n G o0 O O om N a M J e1 O O a N c V��A V1 N N N N 1A V1 N N N N V1 V1 Vl Vl 0 0 0 01010 O O O 00 0 O .0. n 0! 0 0 0 O O O O O O 00 O O of N n N v ti v �n w ry n m n ry o b o .n ry N .i o n � " v n N Vl V1 N V1 V1 N Vl N V1 V1 N N N zo ry v3 v E y� o o LL o '- c `m, °o m o p m °0 E E E m wn J J J o u o> u m > E Q = u ° ¢ u b Brazos County, Texas Capital Improvement Program FY 2014 Department: Building Maintenance Project Manager: Ernest Stutts Project Title: Administration Building / Auditorium Roof Priority Number: 1 Previous FundingYear 1 Year 2 Year 3 Year 4 Year 5 Total To -Date 2013 -14 2014 -15 2015.16 201647 2017 -18 Capital Cost $ - 3 166,392 $ - $ - $ - $ - $ 166,392 Description and Scope of Project The Auditorium leaks when it rains. Purpose and Need Including Operating Efficiencies and Savings This space is not used often and there could be severe damage done before it is notice. History and Current Status This space was not part of the remodel and no work was scheduled in this area. Pro ram Breakdown and Operating Budget Impact Description /Basis for Estimate FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Roof Work $166,392 Total Capital Cost: $ 166,392 $ - $ - $ - $ - Staffing Expense Supplies and Maintenance Expense Operating Costs: $ - $ - $ - $ - $ - $ 166,392 $ $ $ $ Total Program Cost: This Section to Be Completed by Capital Improvement Committee Only Category: 63000500 - 65050000 Schedule of Activities Suggested Method of Financing Activity From To Amount Funding Source Fund Balance -FY Budget Process -FY 2014 Capital Repl Fund Bonds/Tax Notes -FY _ Sale of Property -FY _ Lease Payments Total Cost Funding Requirements Completed by: Ernest Stutts Department Name: BCBM Date: 3/20/2013 17 9!3 0 Brazos County, Texas Capital Improvement Program FY 2014 Department: Building Maintenance Project Manager: Ernest Stutts Project Title: Juvenile Justice Center / Gym Paint Priority Number: 1 Previous Funding Year 1 Year 2 Year 3 Year 4 Year 5 Total To -Date 201344 2014.15 2015 -16 2016.17 2017 -18 Capital Cost $ - $ 28,700 $ - $ - $ - $ - $ 28,700 Description and Scope of Project The Gymnasium paint on the outside walls are peeling, allowing moisture to penetrate into the inside walls. This is also causing the paint to peel on the inside. Purpose and Need Including Operating Efficiencies and Savings To prevent any further damage to the wall and improve appearances. History and Current Status The Gymnasium roof may be causing some of these problems and will need to be addressed first. P ram Breakdown and Operating Budget Impact DescriptionfBasis for Estimate FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 20' walls and within secure areas $28,700 Elastomeric Paint for long lasting Total Capital Cost: $ 28,700 $ - $ - $ - $ Staffing Expense Supplies and Maintenance Expense Operating Costs: $ - $ - $ - $ - $ - $ 28,700 $ - $ - $ - $ Total Program Cost: This Section to Be Completed by Capital Improvement Committee Only Category: 63000500 - 65050000 Schedule of Activities Suggested Method of Financing Activity From To Amount Funding Source Fund Balance -FY Budget Process -FY 2014 Capital Repl Fund Bonds/Tax Notes -FY _ Sale of Property -FY Lease Payments Total Cost Funding Requirements Completed by: Ernest Stutts Department Name: BCBM 18 Date: 3/2012013 / 93 Z� Department: Project Title: Brazos County, Texas Capital Improvement Program FY 2014 Building Maintenance Project Manager: Ernest Stutts Juvenile Justice Center / Gym Priority Number: 1 Previous Funding Year 1 Year 2 Year 3 Year 4 Year 5 Total To -Date 2013.14 2014 -15 2015 -16 2016 -17 2017 -18 Capital Cost $ - $ 56,352 $ - $ $ $ - $ 56,352 Description and Scope of Project The Gymnasium roof leaks when it rains. It leaks around the edges, also allowing to penetrate into the inside walls, and it is causing the paint to peel off the walls. Also included is the detention hallway that leaks when it rains. Purpose and Need Including Operating Efficiencies and Savings To prevent any further damage to the walls and to keep rain from leaking into the building. History and Current Status The detention hallway is a built up roof which is the failing and is beyond repair. The Gymnasium roof is in conjunction with the painting of the gym walls. This project will need to occur first before painting begins. Pro ram Breakdown and Operating Budget Impact Description /Basis for Estimate FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 This is a dome type roof $56,352 Total Capital Cost: $ 56,352 $ - $ - $ - $ Staffing Expense Supplies and Maintenance Expense Operating Costs: $ - $ - $ - $ - $ - $ 56,352 $ - $ - $ $ Total Program Cost: This Section to Be Completed by Capital Improvement Committee Only Category: 63000500 - 71206000 Schedule of Activities Suggested Method of Financing Activity From To Amount Funding Source Fund Balance -FY Budget Process -FY 2014 Capital Rapt Fund Bonds/Tax Notes -FY Sale of Property -FY Lease Payments Total Cost Funding Requirements Completed by: Ernest Stutts Department Name: BCBM Date: 3/2012013 19 VOA..___ . 1 ,192 Department: Project Title: Maintenance Brazos County, Texas Capital Improvement Program FY 2014 Project Manager: Ernest Stuffs BCDC Freezer Priority Number: 1 Previous Funding Year 1 Year 2 Year 3 Year 4 Year 5 Total To -Date 2013 -14 2014 -15 2015 -16 2016.17 2017.18 Capital Cost $ - $ 27,500 $ - $ - $ - $ - $ 27,500 Description and Scope of Project Replace the package unit with three separate condensers. Purpose and Need Including Operating Efficiencies and Savings This packaged condenser serves all three freezers for the jail kitchen. It has out lived its normal service life . This unit is twenty years old and uses the Freon R22 that has been phased out and will not be available in the near future. History and Current Status This will be a very complicated install that needs to be planned for SO - Administration and the Jail to still operate the kitchen. When this unit fails and has to be replaced without a plan in place, the jail kitchen will be without a place to store food . Pro ram Breakdown and Operating Budget Impact Description /Basis for Estimate FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 $27,500 Total Capital Cost: $ 27,500 $ - $ - $ - $ - Staffing Expense Supplies and Maintenance Expense Operating Costs: $ - $ - $ - $ - $ $ 27,500 $ $ - $ $ Total Program Cost: This Section to Be Completed by Capital Improvement Committee Only Category: 63000500 - 80286000 Schedule of Activities Suggested Method of Financing Activity From To Amount Funding Source Fund Balance -FY Budget Process -FY 2014 Capital Rep] Fund Bonds/Tax Notes -FY _ Sale of Property -FY Lease Payments Total Cost Funding Requirements Completed by: Ernest Stutts Department Name: BCBM Date: 3/20/2013 20 Vol. / i3 Pg._��_ Department: Project Title: BCBM Brazos County, Texas Capital Improvement Program FY 2014 Project Manager: Ernest Stutts Brazos Center HVAC upgrade (4) Priority Number: Previous Funding Year 1 Year 2 Year 3 Year 4 Year 5 Total To -Date 2013.14 2014 -15 2015 -16 2016 -17 2017.18 Capital Cost $ - $ 360,000 $ - $ - $ - $ - $ 360.000 Description and Scope of Project Parts of the building will be removed to allow access to the existing equipment. Additional funding is required for the replacement of four HVAC systems ranging from twenty to forty tons. Purpose and Need Including Operating Efficiencies and Savings HVAC equipment has lost their ability to work properly and efficiently due to their age. Upon completion of the project HVAC, equipment will operate efficiently saving maintenance and operating cost. History and Current Status For the FY 13 Approved Capital Improvement Project amount of $160,000.00 was intended for rebuilding 1978 model AHU's will not be a option . Factory representatives have advised that the exiting evaporator coils will not handle the higher pressure of the new 410A refrigerant like they previously thought and recommended, therefore, rebuilding the AHU's is now not an option. Pro ram Breakdown and OpmtIng Budget Impact Description /Basis for Estimate FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 HVAC Upgrade $360,000 Total Capital Cost: $ 360,000 $ - $ - $ - $ - Staffing Expense Supplies and Maintenance Expense Operating Costs: $ - $ - $ - $ - $ - $ 360,000 $ - 1 $ $ $ Total Program Cost: This Section to Be Completed by Capital Improvement Committee Only Category: 63000500 - 65051000 Schedule of Activities Suggested Method of Financing Activity From To Amount Funding Source Fund Balance -FY Budget Process -FY 2014 Capital Repl Fund Bondsffax Notes -FY Sale of Property -FY Lease Payments Total Cost Funding Requirements Completed by: Ernest Stutts Department Name: BCBM Date: 3120/2013 21 F-0 I - %% Pg. � Department: Building Maintenance Project Title: JP 4 / BM building Brazos County, Texas Capital Improvement Program FY 2014 Project Manager: Ernest Stutts Priority Number: 1 Previous Funding Year 1 Year 2 Year 3 Year 4 Year 5 Total To -Date 2013.14 2014 -15 2015 -16 2016.17 2017 -18 Capital Cost $ - $ 64,157 $ - $ $ - $ - $ 64,157 Description and Scope of Project New roof for this location. Purpose and Need Including Operating Efficiencies and Savings This roof has started leaking . Paper files are stored here as well as all the paper, toilet paper and paper towels for the county. Hisimy and Current Status This roof has been patched several times over the years but has reached the point it can no longer handle the weather. Pro ram Breakdown and Operating Budget Impact Description /Basis for Estimate FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 $64,157 Total Capital Cost: $ 64,157 $ - $ - $ - $ Staffing Expense Supplies and Maintenance Expense Operating Costs: $ - $ - $ - $ - $ - $ 64,157 $ - $ $ $ Total Program Cost: This Section to Be Completed by Capital Improvement Committee Only Category: 63000500- 65050000 Schedule of Activities Suggested Method of Financing Activity From To Amount Funding Source Fund Balance -FY Budget Process -FY 2014 Capital Rapt Fund Bonds/Tax Notes -FY Sale of Property -FY Lease Payments Total Cost Funding Requirements Completed by: Ernest Stotts Department Name: BCBM Date: 3/20/2013 22 Vol. / 3 Pg.._..�3 Department: Project Title: BCBM Brazos County, Texas Capital Improvement Program FY 2014 Project Manager: Ernest Stutts Juvenile AC units Priority Number: Previous Funding Year Year Year Year Year Total To -Date 201 1 2014.15 2015 -16 2016 -17 2017.18 Capital Cost $ - S 27,000 $ - $ - $ - $ - $ 27,000 Description and Scope of Project Remove two units and replace them. Purpose and Need including Qp"Ung Efficiencles and Savings There are two units that the heat exchangers have failed .Due to the age of the units its not worth repairing the units. History and Current Status These units have had compressors , fan motors and leaking coils in the past and are past due for more repairs. Pro ram Breakdown and Operating Budget Impact Description /Basis for Estimate FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 $27,000 Total Capital Cost: $ 27,000 $ - $ - $ - $ - Staffing Expense Supplies and Maintenance Expense Operating Costs: $ - $ - $ - $ - $ - $ 27,000 $ $ $ $ Total Program Cost: This Section to Be Completed by Capital Improvement Committee Only Category: 63000500 - 65051000 Schedule of Activities Suggested Method of Financing Activity From To Amount Funding Source Fund Balance -FY Budget Process -FY 2014 Capital Repl Fund Bondsrfax Notes -FY Sale of Property -FY _ Lease Payments Total Cost Funding Requirements Completed by: Ernest Stutts Department Name: BCBM Date: 3 -20 -20132 23 V01. _/9� Pg. �/ Brazos County, Texas Capital Improvement Program FY 2014 Department: Building Maintenance Project Manager: Ernest Stutts Project Title: Radio Cummunication Priority Number: 1 Previous Funding Year 1 Year 2 Year 3 Year 4 Year 5 Total To -Date 2013.14 2014 -15 2015.16 2016 -17 2017 -18 Ca ital Cost $ 12,350 $ - $ - $ - $ - $ 12,350 Description and Scope of Pro eat Will allow Brazos County Building Maintenance to cummunicate in the field with reliable equipement designed for our type of work. This request will include 17 hand held radios and one base station for the office. '2014 -15 will need to include the addition of internal antennas at BCDC. Purpose and Need Including Operating Efficiencies and Savings Reliable cummunciation. Our current cell phone push to talk cost approximately $13.75 per unit per month. The 800MHz radios will cost $10.50 per unit per month . History and Current Status Our current Push To Talk phones have proven to be unreliable and inadequate means of cummunication . They also prohibit our department from future solutions for improving cummunication in larger facilities by add distribution antennas. Pro ram Breakdown and Operating Budget Impact Description /Basis for Estimate FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Radio Communication Equipment $12,350 Total Capital Cost: $ 12,350 $ - $ - $ - $ Staffing Expense Supplies and Maintenance Expense Operating Costs: I $ - $ - $ - $ - $ - 1 $ 12,350 $ - $ $ - $ Total Program Cost: This Section to Be Completed by Capital Improvement Committee Only Category: 63000500 - 67287000 Schedule of Activities Suggested Method of Financing Activity From To Amount Funding Source Fund Balance -FY Budget Process -FY 2014 Capital Repl Fund BondsfTax Notes -FY _ Sale of Property -FY Lease Payments Total Cost Funding Requirements Completed by: Ernest Stutts Department Name: BCBM Date: 3/20/2013 24 Vol. Brazos County, Texas Capital Improvement Program FY 2014 Department: BCBM Project Manager: Ernest Stutts Project Title: Card Access Reader Priority Number: 2 Previous Funding Year 1 Year 2 Year 3 Year 4 Year 5 Total To -Date 2013 -14 2014.15 2015 -16 2016 -17 2017 -18 Capital Cost $ - $ 1.700 $ - $ - $ - $ - $ 1.700 Description and Scope of Project A device that reads the access cards with additional capability of a numbered scramble pad which would preclude the use of traditional metal keys to gain access into secure spaces. Purpose and Need Including Operating E111clencies and Savings Since the original construction of the building a door was added that would allow the use of public reslrooms in an adjacent non - secure space. The presence of public restrooms was deemed a high priority by County officials. The addition of a card access reader would allow access into the second floor CSCD secured space in the same manner as the 3rd floor space is accessed. In particular, elected officials who wish ease of access through use of a master key would be able to access these spaces without assistance. History and Current Status The current building began use in December 2010 and was modified with an additional door on the second floor in 2012. Pro ram Breakdown and Operating Budget Impact Description /Basis for Estimate FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Card Access Reader $1,700 Total Capital Cost: $ 1,700 $ - $ - $ - $ - Staffing Expense Supplies and Maintenance Expense Operating Costs: $ - $ - $ - $ - $ $ 1,700 $ $ - $ $ Total Program Cost: This Section to Be Completed by Capital Improvement Committee Only Category: 63000500 - 65052000 Schedule of Activities Suggested Method of Financing Activity From To Amount Funding Source Fund Balance -FY Budget Process -FY 2014 Capital Rep] Fund Bonds(Fax Notes -FY Sale of Property -FY Lease Payments Total Cost Funding Requirements Completed by: Ernest Stuffs Department Name: BCBM Date: 3/20/2013 25 F / P3 Pg..5�6 Brazos County, Texas Capital Improvement Program FY 2014 Department: BCBM Project Manager: Ernest Stutts Project Title: EXPO Chiller Plant Priority Number: 3 Previous Funding Year 1 Year 2 Year 3 Year 4 Year 5 Total To -Date 2013 -14 2014 -15 2015 -16 2016.17 2017 -18 Capital Cost $ - $ 7,500 $ - $ - $ - $ - $ 7,500 Description and Scope of Project Install bypass valve to correct design issue and replace variable speed drive (VFD) with correct size drive: also, program building automated system (BAS) to operate both on the cooling tower. Purpose and Need Including Operating Efficiencies and Savings Provide freeze protection and winter operation and prevent future damage to chillers and pumps. History and Current Status System was designed in 2006 did not include the cooling tower bypass, which caused numerous failures to the chiller plant and damage to the pump volutes. Pump volute failures cost $4,000.00 to repair last winter. ram Breakdown and Operating Budget Impact Description /Basis for Estimate FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Chiller Plant Update $7,500 Total Capital Cost: $ 7,500 $ - $ - $ - $ Staffing Expense Supplies and Maintenance Expense Operating Costs: $ - $ - $ - $ - $ - $ 7,500 $ - $ - $ $ Total Program Cost: This Section to Be Completed by Capital Improvement Committee Only Category: 63000500- 65051000 Schedule of Activities Suggested Method of Financing Activity From To Amount Funding Source Fund Balance -FY Budget Process -FY 2014 Capital Repl Fund Bondsffax Notes -FY _ Sale of Properly -FY Lease Payments Total Cost Funding Requirements Completed by: Ernest Stutts Department Name: BCBM Date: 3 -20 -20132 26 a z 2 CW L W Q 0 x W � F a z J z a 0 � O a u a v� u �0 O m CC CL CL Q a 0 N } LL Department: Project Title: County Attorney Brazos County, Texas Capital Improvement Program FY 2014 Project Manager: Rodney W Anderson New Vehicle to replace older vehicle - Dodge Charger Priority Number: Previous Funding ea Yea r2 Year Yea r4 Year Total To -Date 2013.14 2014.15 2015 -16 2016 -17 2017 -18 Capital Cost $ - $ 35,000 $ - $ - $ - $ - $ 35,000 Description and Scope of Project New Dodge Charger automobile to rotate older model vehicle with high mileage out of County Attorneys fleet. New vehicle to be equipped with prisoner partition, emergency lights and emergency equipment such as fire extinguisher, first aid kit, etc. Purpose and Need Including Operating EH/ciencies and Savings We currently have a 2004 Ford Crown Victoria in our fleet with 140,326 miles. By the beginning of the FY2013 -2014 budget year the mileage on this vehicle is estimated to be 150,000 miles. We would like to rotate this vehicle out of the fleet and replace it with a newer, safer and more fuel efficient model. This vehicle is used when making arrests and transporting prisoners, so safety and reliability are essential. This older Ford averages 13 -14 miles per gallon. As we have had very good service with the Dodge Charger we currently have in our fleet, we would like to replace the Crown Victoria with another Dodge Charger that has a mileage rating of 20 city /31 highway. History and Current Status This vehicle was placed into service January, 2004 and currently has 140,326 miles. We have already spent $2,000 on repairs to this vehicle this budget year and over $3,000 in the last eight(8) months. Pro ram Breakdown and Operating Budget Impact Description /Basis for Estimate FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Replacement Charger $35,000 Total Capital Cost: $ 35,000 $ - $ - $ - $ Staffing Expense Supplies and Maintenance Expense Operating Costs: $ - $ - $ - $ - $ $ 35,000 $ $ $ - $ Total Program Cost: This Section to Be Completed by Capital Improvement Committee Only Category: 63000500 - 80890000 Schedule of Activities Suggested Method of Financing Activity From To Amount Funding Source Fund Balance -FY Budget Process -FY 2014 Capital Repl Fund Bonds/Tax Notes -FY Sale of Property -FY Lease Payments Total Cost Funding Requirement Completed by: Rodney W Anderson Department Name: County Attorney Date: 3/20/2013 28 I Vn? l ff _ pg._ 2 g CL z 2 CW L W Q 0 x K W 1 }H C F J Z Q O a u Q v� u z 0 O CO CC CL a Q a 0 N r LL M 0 Y 0 u `b C O E E 0 u 0 0 0 M d a c 0 a b N O R 3 dl C a c / /J 0/ b Brazos County, Texas Capital Improvement Program FY 2014 Department: County Clerk - Elections Project Manager: Karen McQueen Project Title: Election equipment replacement Priority Number: 1 Previous Funding Year 1 Year 2 Year 3 Year 4 Year 5 Total To -D8te 2013 -14 2014 -15 2015 -16 2016 -17 2017.18 Capital Cost $ 400,000 $ 170,000 $ - $ $ - S - $ 570.000 Description and Scope of Project Replace remaining eSlate and DAU voting machines. (110 eSlates and 52 DAU) Purpose and Need Including Operating Efficiencies and Savings Voting equipment has a life expenctancy of 10 years. Current remaining equipment is past 10 years old. Machines are starting to have issues... shutting down at polls, showing corrupt voting data messages, not reading current ballot information, blank screens... etc. History and Current Status Voting equipment was purchased in 2002 as required by the Help America Vote Act (HAVA) of 2001. The voting equipment replaced the use of the punch cards when punch cards were decertified by the Secretary of State. Pro ram Breakdown and Operating Budget Impact Description /Basis for Estimate FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Voting Equipment $170,000 Total Capital Cost: $ 170,000 $ - $ - $ - $ - Staffing Expense Supplies and Maintenance Expense Operating Costs: $ - $ - $ - $ - $ - $ 170,000 $ - $ $ - $ Total Program Cost: This Section to Be Completed by Capital Improvement Committee Only Category: 63000500 - 80281000 Schedule of Activities Suggested Method of Financing Activity From To Amount Funding Source Fund Balance -FY Budget Process -FY 2014 Capital Repl Fund Bonds/Tax Notes -FY Sale of Property -FY Lease Payments Total Cost Funding Requirements Completed by: Karen McQueen Department Name: County Clerk Dates 3/6/2013 30 Vol a x W rF F Z V N 0 N Q 1' fC �9.� �� a x w z Q H N a m Fol _%93 Pg. 13 N M Q X W F z 2 O u 0 O N Q K m i XJ � l/// M b s N n C O_ b Y. o b N O 6 m C C � LL b � O O 6 A A N e A O 1 N VI N V M O Q O1 O1 O1 d > a m ry Q m o .+ n � LL N V1 N V� N V1 N N V1 M e4 ✓1 J1 N V1 V1 VI V1 Vf V1 y Q N Q Q m ry Q a m m d M Q O W N c N N Vl V1 Vl 1A N N V1 N H N VV N O V1 b �f Q b vl a ti m m m m m n � n " N v v v v v fi u vTi p° d u v v v v v v u v a'x a'x d'u n'umx �' o 3 3 �x d'u au o•'a d'uCu a'x d'u E:'Z z z V U U V V L N N N V d N� ti N V N L N V N i XJ � l/// M x W r z 2 7 O V 0 N N Q C m a M s N C O_ n tD y O N O 6 m C II C LL � ti d O O e` `m i ° M ry N V t0 O tQ r N H v � o r i � 0 0 0 � ti b O N 1A N V4 W V1 VL M m a o '^ v > a o .y `n > u N O O O O O V1 m N n n n n N o 0 0 0 0 o m u e v m Q O W N N N N N V1 II j M O ti n Q C o C a C a C a C a C a C a S C a] C C a C o C a C a C p v v E v E v v E€ v v v E Ei E v E€ v€ v v v v v v v v V U v v v u v v v v v v v v v a M Q X W F z Z 7 O U H O N Q C co t N m °e °v o oQ o moo of �6eeoi ui ca � N O N m m e a n .b+ vni c Q ry m m N m o �n � o W N O y N V1 V1 Vi V1 i/l N dt C O O O O O O O O y o 0 0 b b b m LL ti O O O N N N 4• y� m m m rm m m m N d O Q N 6 N N N N N V1 N N Y b � n ti n - y n N A � O N VI N b rl a v > Q N o .. n r LL a N H b a d a ni m b v ,n v o N N w m a v o �+ n Y a N V Q uA L V N L V p N N A N N N t� t N m Brazos County, Texas Capital Improvement Program FY 2014 Department: Sheriffs Administration Project Manager: Chief Jim Stewart Project Title: Cameras for (mound /Storage Lot Priority Number: #1 Previous Funding Year1 Year Year Year Years Total To -Date 2013.14 2014 -15 2015 -16 2016 -17 2017 -18 Capital Cost $ - $ 5,921 $ - $ - $ - $ - $ 5.921 Description and Scope ofProject The Sheriffs Office has finished construction on the compound /storage lot located next to the Sheriffs Office and Detention Center. We would like to add a camera system to have complete viewing and recording capabilities to safely monitor and record any unlawful happenings to the items being stored in the lot. Purpose and Need Including Operating Efficiencies and Savings Seized vehicles, trailers, ATV's, etc. are stored in this lot while cases are investigated. The security of the items is extremely important to insure there are no occurrences that would compromise an ongoing investigation. The cost to the county could be in the hundreds of thousands of dollars should any destruction or theft occur depending on the situation. Many of these items are held as evidence through the entirety of the cases. H/sWy and Current Status The viewing hardware has already been installed into the Sheriffs Office Dispatch room for monitoring of the camera systems installed. P ram Breakdown and Operating Budget Impact Description /Basis for Estimate FY 2014 FY 2015 FY 2016 FY 2017 FY 2016 Axis 06035 -E Panrrilt/Zoom Camera $3,548 Axis P1347 -E Fixed Camera $1,394 Mounting Brackets & Hardware $158 Licensing $821 Total Capital Cost: $ 5,921 $ - $ - $ - $ - Staffing Expense Supplies and Maintenance Expense Operating Costs: $ - $ - $ - $ - $ - $ 5,921 $ $ - $ $ Total Program Cost: This Section to Be Completed by Capital Improvement Committee Only Category: 63000500 - 67281000 Schedule of Activities Su ested Method of Financing Activity From To Amount Funding Source Fund Balance -FY Budget Process -FY 2014 Capital Repl Fund Bonds/Tax Notes -FY _ Sale of Property -FY _ Lease Payments Total Cost Funding Requirements Completed by: Christopher C. Kirk Department Name: Sheriffs Administration Date: 3/2212013 Vol. Brazos County, Texas Capital Improvement Program FY 2014 Department: Sheriffs Administration Project Manager: W. James Stewart Project Title: Equipment for New Deputy Priority Number: #1 Previous Funding To -Date Year 1 2013 -14 Year 2 2014 -15 Year 3 2015 -16 Year 4 2016 -17 Year 5 2017 -18 Total Capital Cost $ - $ 545 $ - $ - $ - $ - $ 545 Description and Scope of Project Ballistic Vest for new deputy Purpose and Need Including Operating Efficiencies and Savings Ballistic Vest for new deputy History and Current Status Pro ram Breakdown and Operating Budget Impact Description /Basis for Estimate Ballistic Vest Total Capital Cost: Staffing Expense Supplies and Maintenance Expense Operating Costs: Total Program Cost: FY 2014 $545 $ 545 $ - FY 2015 $ - $ - FY 2016 $ - $ - FY 2017 $ - $ - FY 2018 $ - $ - $ 545 $ $ - $ - $ This Section to Be Completed by Capital Improvement Committee Only Category: 63000500- 67286000 Schedule of Activities Suggested Method of Financing Activity From To Amount Funding Source Total Cost Fund Balance -FY Budget Process -FY 2014 Capital Repl Fund Bonds/Tax Notes -FY _ Sale of Property -FY Lease Payments Funding Requirements Completed by: Christopher C. Kirk Department Name: Sheriffs Administration 37 {�� Date: 1 0/312 01 3 Brazos County, Texas Capital Improvement Program FY 2014 Department: Sheriffs Administration Project Manager: W. James Stewart Project Title: Equipment for New Deputy Priority Number: #2 Previous Funding To -Date Year 1 2013.14 Year 2 2014 -15 Year 3 2015 -16 Year 4 20 a6r17 Year 5 2017.18 Total Capital Cost $ - $ 930 $ - $ - $ - $ - $ 930 Description and Scope of Project Taser for New Deputy Purpose and Need Including Operating Efficiencies and Savings Taser for New Deputy History and Current Status Pro ram Breakdown and Operating Budget Impact Description /Basis for Estimate Taser Total Capital Cost: Staffing Expense Supplies and Maintenance Expense Operating Costs: Total Program Cost: FY 2014 $900 $ 900 $ - FY 2015 $ - $ - FY 2016 $ - $ - FY 2017 $ - $ - FY 2018 $ $ - $ 900 $ - $ - $ $ This Section to Be Completed by Capital Improvement Committee Only Category: 63000500 - 67286000 Schedule of Activities Suggested Method of Financing Activity From To Amount Funding Source Total Cost Fund Balance -FY Budget Process -FY 2014 Capital Repl Fund BondsfTax Notes -FY Sale of Property -FY Lease Payments Funding Requirements Completed by: Christopher C. Kirk Department Name: Sheriffs Administration Date: 1/3/2013 38 E�_i 6 Brazos County, Texas Capital Improvement Program FY 2014 Department: Sheriffs Administration Project Manager: W. James Stewart Project Title: Equipment for New Deputy Priority Number: #3 Previous Funding To -Date Year 1 2013.14 Year 2 2014 -15 Year 3 2015 -16 Year 4 2016 -17 Year 5 2017 -18 Total Capital Cost $ - S 3,500 $ - $ - $ - S - $ 3,500 Description and Scope of Project Portable Radio for New Deputy Purpose and Need Including Operating Efficiencies and Savings Portable Radio for New Deputy History and Current Status Pro ram Breakdown and Operating Budget Impact Description /Basis for Estimate Portable Radio Total Capital Cost: Staffing Expense Supplies and Maintenance Expense Operating Costs: Total Program Cost: FY 2014 $3,500 $ 3,500 $ - FY 2015 $ - $ - FY 2016 $ - $ - FY 2017 $ - $ - FY 2018 $ - $ - $ 3,500 $ $ $ $ This Section to Be Completed by Capital Improvement Committee Only Category 63000500 - 67287000 Schedule of Activities Suggested Method of Financing Activity From To Amount Funding Source ' Total Cost Fund Balance -FY Budget Process -FY 2014 Capital Repl Fund Bondsliax Notes -FY _ Sale of Property -FY _ Lease Payments Funding Requirements Completed by: Christopher C. Kirk Department Name: Sheriffs Administration Date: 10/3/2013 39 I Vol, _ Pg, 711) Brazos County, Texas Capital Improvement Program FY 2014 Department: Sheriffs Administration Project Manager: Lt. Thomas Randall Project Title: Fleet Vehicle Replacement - Unit 114 Priority Number: #1 Previous Funding Year 1 Year 2 Year 3 Year 4 Year 5 Total To -Date 2013 -14 2014.15 2015 -16 2016.17 2017 -18 Capital Cost $ - $ 37,045 $ - $ - $ - $ - $ 37,045 Description and Sco a of Project UNIT 114 2005 Ford Explorer VIN: 1 FMZU62K55UB08865 This vehicle is operated by a Criminal Investigator and is an unmarked unit. We would like to replace it with a crew cab pickup truck. This will better accommodate the investigator to allow for pulling the Crime Scene trailer and the flatbed trailer that transport the Kawasaki ATV units when needed. Additionally, the open bed of the truck will allow for larger evidence items collected from crime scenes to be transported that will not fit in a Dodge Charger or other enclosed vehicle. Purpose and Need Including Operating Efficiencies and Savings All Sheriffs Office vehicles are emergency response units needed by commissioned personnel to respond at a moments notice. To assure the responsibilities of the Sheriffs Office are carried out as required, we must have the assurance of being property equipped so as to respond effectively; this includes dependable fleet vehicles not subject to breaking down. Routine maintenance on new vehicles is much less costly than maintaining older ones. The older a vehicle becomes and the more stress there is on the mechanical systems, the greater the chance of more expensive repairs that are no longer covered under manufacture warranty. Further, allowing a vehicle to be rotated out of the fleet, prior to its becoming nonoperational, will allow the county to maximize its resale value at auction, thus returning more dollars to the county's general fund. History and Current Status Current mileage as of February 28, 2013: 102,879 Total Cost of MAINTENANCE for this vehicle has been: $2,170.72 Total cost of REPAIRS for this vehicle has been: $6,406.15 TOTAL MAINTENANCE & REPAIRS: $8,576.87 Pro ram Breakdown and Operating Budget Impact Description)Basis for Estimate FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Crew Cab Truck $37,045 Total Capital Cost: $ 37,045 $ - $ - $ - $ Staffing Expense Supplies and Maintenance Expense Operating Costs: $ - $ - $ - $ - $ - $ 37,045 $ - $ $ - $ Total Program Cost: This Section to Be Completed by Capital Improvement Committee Only Category: 63000500 - 80890000 Schedule of Activities Suggested Method of Financing Activity From To Amount Funding Source Fund Balance -FY Budget Process -FY 2014 Capital Repl Fund Bonds/Tax Notes -FY _ Sale of Property -FY _ Lease Payments Total Cost Funding Requirements Completed by: Christopher C. Kirk Department Name: Sheriffs Administration Date: 3/22/2013 40 Vol._._/ Fg Brazos County, Texas Capital Improvement Program FY 2014 Department: Sheriffs Administration Project Manager: Lt. Thomas Randall Project Title: Fleet Vehicle Replacement - Unit 124 Priority Number: #1 Previous Funding Year Year Year Year 4 Y ear 5 Total To -Date 2013.14 2014.15 2015 -16 2016 -17 2017.18 Capital Cost $ - $ 28,495 $ - $ - $ - $ - $ 28,495 Description and Scope of Project UNIT 124 1999 Lincoln Navigator VIN: 5LMRU27A7XLJ33703 This vehicle is operated by our Crime Prevention Deputy. We would like to replace it with a Chevrolet Tahoe to provide for the ability to transport the various types of large equipment and materials for various events hosted by the Sheriffs Office. Examples being the large padded suits wom during the Sexual Assault training classes provided at locations throughout the county; the banners and hand out materials used during the annual Neighborhood Watch events; car seals donated for the Safety Seat program; finger print scanners, printers, photography equipment for the Child Identification kits provided to all the schools. These items will not fit in a smaller sized vehicle. The Chevy Tahoe is a comparable size to the Lincoln Navigator. Purpose and Need Including Operating Efficiencies and Savings All Sheriffs Office vehicles are emergency response units needed by commissioned personnel to respond at a moment's notice. To assure the responsibilities of the Sheriffs Office are carried out as required, we must have the assurance of being property equipped so as to respond effectively; this includes dependable fleet vehicles not subject to breaking down. Routine maintenance on new vehicles is much less costly than maintaining older ones. The older a vehicle becomes and the more stress there is on the mechanical systems, the greater the chance of more expensive repairs that are no longer covered under manufacture warranty. Further, allowing a vehicle to be rotated out of the fleet, prior to its becoming non - operational, will allow the county to maximize its resale value at auction, thus returning more dollars to the county's general fund. History and Current Status Current mileage as of February 28, 2013: 184,696 Total Cost of MAINTENANCE for this vehicle has been: $ 5,938.27 Total cost of REPAIRS for this vehicle has been: $6,412.75 TOTAL MAINTENANCE & REPAIRS: $12,351.02 Pro ram Breakdown and Operating Budget Impact Description /Basis for Estimate FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Chevy Tahoe $28,495 Total Capital Cost: $ 28,495 $ - $ - $ - $ Staffing Expense Supplies and Maintenance Expense Operating Costs: $ - $ - $ - $ - $ $ 28,495 $ - $ $ - $ Total Program Cost: This Section to Be Completed by Capital Improvement Committee Only Category: 63000500 - 80890000 Schedule of Activities Suggested Method of Financing Activity From To Amount Funding Source Fund Balance -FY Budget Process -FY 2014 Capital Repl Fund BondsrFax Notes -FY _ Sale of Property -FY Lease Payments Total Cost Funding Requirements Completed by: Christopher C. Kirk Department Name: Sheriffs Administration Date: 3/22/2013 41 Vol. 7zfb7 Pg.__702 Brazos County, Texas Capital Improvement Program FY 2014 Department: Sheriffs Administration Project Manager: Lt. Thomas Randall Project Title: Fleet Vehicle Replacement - Unit 138 Priority Number: #1 Previous Funding Year 1 Year 2 Year 3 Year 4 Year 5 Total To -Date 2013 -14 2014.15 2015 -16 2016.17 2017 -18 Capital Cost $ - $ 28,495 $ - $ - $ - $ - $ 28,495 Description and Scope of Project UNIT 138 2007 Dodge Magnum VIN: 2D4GV47V77H714533 This vehicle is operated by our Deputy Sheriff Recruiter. Dodge no longer manufacturers a Magnum which has a wagon body style. The closest equivalent to this style vehicle is the Chevrolet Tahoe. This vehicle is used to transport display tables and materials to schools and training seminars for recruiting purposes. A Dodge Charger will not accomodate for the large sized items being frequently transported. Pugme and Need Including Operating Efficiencies and Savings All Sheriffs Office vehicles are emergency response units needed by commissioned personnel to respond at a moment's notice. To assure the responsibilities of the Sheriffs Office are carried out as required, we must have the assurance of being property equipped so as to respond effectively; this includes dependable fleet vehicles not subject to breaking down. Routine maintenance on new vehicles is much less costly than maintaining older ones. The older a vehicle becomes and the more stress there is on the mechanical systems, the greater the chance of more expensive repairs that are no longer covered under manufacture warranty. Further, allowing a vehicle to be rotated out of the fleet, prior to its becoming nonoperational, will allow the county to maximize its resale value at auction, thus returning more dollars to the county's general fund. History and Current Status Current mileage as of February 28, 2013: 171,478 Total Cost of MAINTENANCE for this vehicle has been: $6,589.93 Total cost of REPAIRS for this vehicle has been: $3,925.35 TOTAL MAINTENANCE & REPAIRS: $10,515.28 Pro ram Breakdown and Operating Budget Impact DescriptionlBasis for Estimate FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Chevy Tahoe $28,495 Total Capital Cost: $ 28,495 $ - $ - $ - $ - Staffing Expense Supplies and Maintenance Expense Operating Costs: $ - $ - $ - $ - $ - $ 28,495 $ $ - 1 $ $ Total Program Cost: This Section to Be Completed by Capital Improvement Committee Only Category: 63000500 - 80890000 Schedule of Activities Suggested Method of Financing Activity From To Amount Funding Source Fund Balance -FY Budget Process -FY 2014 Capital Repl Fund Bonds/Tax Notes -FY _ Sale of Property -FY _ Lease Payments Total Cost Funding Requirements Completed by: Christopher C. Kirk Department Name: Sheriffs Administration 42 Date: 3/22/2013 Brazos County, Texas Capital Improvement Program FY 2014 Department: Sheriffs Administration Project Title: Fleet Vehicle Replacement - Unit 145 Project Manager: Lt. Thomas Randall Priority Number: #1 Previous Funding Year 1 Year 2 Year 3 Year 4 Year 5 Total To -Date 2013 -14 201415 2015-16 2016-17 2017 -18 Capital Cost $ - $ 44,215 $ - $ - $ - $ - $ 44,215 Description and Scope of Project UNIT 145 2007 Dodge Charger VIN: 2B3KA43H67H714526 This is a patrol vehicle used by a Patrol Deputy and we are requesting it be replaced with a Dodge Purpose and Need Including Operating Efficiencies and Savings All Sheriffs Office vehicles are emergency response units needed by commissioned personnel to respond at a moment's notice. To assure the responsibilities of the Sheriffs Office are carried out as required, we must have the assurance of being properly equipped so as to respond effectively; this includes dependable fleet vehicles not subject to breaking down. Routine maintenance on new vehicles is much less costly than maintaining older ones. The older a vehicle becomes and the more stress there is on the mechanical systems, the greater the chance of more expensive repairs that are no longer covered under manufacture warranty. Further, allowing a vehicle to be rotated out of the fleet, prior to its becoming non - operational, will allow the county to maximize its resale value at auction, thus returning more dollars to the county's general fund. History and Current Status Current mileage as of February 28, 2013: 102,230 Total Cost of MAINTENANCE for this vehicle has been: $3,769.28 Total cost of REPAIRS for this vehicle has been: $2,391.68 TOTAL MAINTENANCE & REPAIRS: $6,160.96 Pro ram Breakdown and Operating Budget Impact Description /Basis for Estimate FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Dodge Charger $44,215 Total Capital Cost: $ 44,215 $ - $ - $ - $ Staffing Expense Supplies and Maintenance Expense Operating Costs: I $ - I $ - $ - $ - $ - 1 $ 44,215 1 $ Is - I $ I $ Total Program Cost: This Section to Be Completed by Capital Improvement Committee Only Category: 63000500 - 80890000 Schedule of Activities Suggested Method of Financing Activity From To Amount Funding Source Fund Balance -FY Budget Process -FY 2014 Capital Repl Fund Bonds/Tax Notes -FY Sale of Property -FY _ Lease Payments Total Cost Funding Requirements Completed by: Christopher C. Kirk Department Name: Sheriffs Administration 43 Date: 3/22/2013 //�� Pg. l Brazos County, Texas Capital Improvement Program FY 2014 Department: Sheriffs Administration Project Manager: Lt. Thomas Randall Project Title: Fleet Vehicle Replacement - Unit 158 Priority Number: #1 Previous Funding Year 1 Year 2 Year 3 Year 4 Year 5 Total To -Date 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 Capital Cost $ - $ 30,995 $ - $ - $ - S - $ 30,995 Description and Scope of Project UNIT 158 2009 Dodge Charger VIN: 2B3KA43T09H506540 This is a patrol vehicle used by a Patrol Deputy and we are requesting it be replaced with a Dodge Charger. Purpose and Need Including Operating Efficiencies and Savings All Sheriffs Office vehicles are emergency response units needed by commissioned personnel to respond at a moment's notice. To assure the responsibilities of the Sheriffs Office are carried out as required, we must have the assurance of being property equipped so as to respond effectively; this includes dependable Fleet vehicles not subject to breaking down. Routine maintenance on new vehicles is much less costly than maintaining older ones. The older a vehicle becomes and the more stress there is on the mechanical systems, the greater the chance of more expensive repairs that are no longer covered under manufacture warranty. Further, allowing a vehicle to be rotated out of the Fleet, prior to its becoming nonoperational, will allow the county to maximize its resale value at auction, thus returning more dollars to the county's general fund. History and Current Status Current mileage as of February 28, 2013: 104,150 Total Cost of MAINTENANCE for this vehicle has been: $2,473.78 Total cost of REPAIRS for this vehicle has been: $3,531.28 TOTAL MAINTENANCE & REPAIRS: $6,005.06 Pro ram Breakdown and Operating Budget Impact Description /Basis for Estimate FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Dodge Charger $30,995 Total Capital Cost: $ 30,995 $ - $ - $ - $ Staffing Expense Supplies and Maintenance Expense Operating Costs: $ - $ - $ - $ - $ - $ 30,995 $ - $ $ $ Total Program Cost: This Section to Be Completed by Capital Improvement Committee Only Category: 63000500 - 80890000 Schedule of Activities Suggested Method of Financing Activity From To Amount Funding Source Fund Balance -FY Budget Process -FY 2014 Capital Repl Fund Bondsrrax Notes -FY Sale of Property -FY _ Lease Payments Total Cost Funding Requirements Completed by: Christopher C. Kirk Department Name: Sheriffs Administration Date: 3/22/2013 4a I Vol. _ 9J� Pg.�✓�� Brazos County, Texas Capital Improvement Program FY 2014 Department: Sheriffs Administration Project Manager: Lt. Thomas Randall Project Title: Fleet Vehicle Replacement - Unit 159 Priority Number: #1 Previous Funding Year 1 Year 2 Year 3 Year 4 Year 5 Total To -Date 2013.14 2014 -15 2015 -16 2016.17 2017.18 Capital Cost $ - $ 30,995 $ $ $ - $ - $ 30,995 Description and Scope of Pro ect UNIT 159 2009 Dodge Charger VIN: 2B3KA43T49H506542 This is a patrol vehicle used by a Patrol Deputy and we are requesting it be replaced with a Dodge Charger. Purpose and Need Including Operating Efficiencies and Savings All Sheriffs Office vehicles are emergency response units needed by commissioned personnel to respond at a moment's notice. To assure the responsibilities of the Sheriffs Office are carried out as required, we must have the assurance of being properly equipped so as to respond effectively; this includes dependable fleet vehicles not subject to breaking down. Routine maintenance on new vehicles is much less costly than maintaining older ones. The older a vehicle becomes and the more stress there is on the mechanical systems, the greater the chance of more expensive repairs that are no longer covered under manufacture warranty. Further, allowing a vehicle to be rotated out of the fleet, prior to its becoming non - operational, will allow the county to maximize its resale value at auction, thus returning more dollars to the county's general fund. History and Current Status Current mileage as of February 28, 2013: 101,993 Total Cost of MAINTENANCE for this vehicle has been: $4,748.14 Total cost of REPAIRS for this vehicle has been: $357.53 TOTAL MAINTENANCE R REPAIRS: $5,105.67 Pro ram Breakdown and Operating Budget Impact Description /Basis for Estimate FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Dodge Charger $30,995 Total Capital Cost: $ 30,995 $ - $ - $ - $ Staffing Expense Supplies and Maintenance Expense Operating Costs: I $ - $ - $ - $ - $ - 1 $ 30,995 $ - $ $ $ Total Program Cost: This Section to Be Completed by Capital Improvement Committee Only Category 63000500 - 80890000 Schedule of Activities Suaaested Method of Financing Activity From To Amount Funding Source Fund Balance -FY Budget Process -FY 2014 Capital Rapt Fund Bonds/Tax Notes -FY _ Sale of Property -FY Lease Payments Total Cost Funding Requirements Completed by: Christopher C. Kirk Department Name: Sheriffs Administration 45 Date: 3/22120j13 X w z z 7 O 0 O N Q OC m °o °o °o o o O 0 N N C n O_ b T, o y N O n` N m c c o o °O O °o � v s O ^� 6 N N N a ry V N O O O O N `m w o a ^' N O O O O O O O b 0 0 o O O o m N Of 1p O rl N N N 9 a v ry > a o .. n > LL a N N N N N N N N o Sb S ° S S O O O S O ✓'i i V a ra i o n ry e a v c v z N N N N N N N 000 00 0 O O O O O V O N .v V Vf h O N O M O O O O �O V > fVl h N OJ V1 N O ti d } N N N N N N N N N N N —y'ow�. v �Nyv�NaO�U �i O > aFs���3. >s`�° 0 3> 8 v W v `. O > v w .. 7. 0 Brazos County, Texas Capital Improvement Program FY 2014 Department: Sheriffs Office - Jail Project Manager: Wayne Dicky Project Title: Transport Division Fleet - Unit 190 Priority Number: 1 Previous Funding Year1 Yea r2 Yea r3 Yea r4 Years Total To -Date 2013.14 2014.15 2015 -16 2016.17 2017.18 Capital Cost $ - $ 42,000 $ - $ 1 $ - $ 1 $ 42,002 Description and Scope of Project The Sheriffs Office is requesting a replacement vehicle for Transport Unit 190. The five year plan below shows the estimated time frame for replacing the Transport fleet. Cost is determined by Purchasing. Purpose and Need Including Operating Eff ciencies and Savings This division has to maintain vehicles that are in excellent condition due to the amount of time they spend on the road out of county. The Deputies in this division must have reliable vehicles to safely transport inmates or mental health consumers in their custody. This is important for the safety of the Deputy and for the welfare of the inmate or mental health consumer. Histoty and Current Status All fleet vehicles in the Transport Division are replaced approximately every other year due to the amount of miles placed on the vehicles each year. This Unit will have approximately 234,745 miles by the end of the fiscal year. Unit #190: Cost of repairs for FY13 $ -0 -, Cost of repairs since in service $ 467.91, Cost of Maintenance for FY13 $2,718.18, Cost of Maintenance since in service $ 3,589.83 Pro ram Breakdown and Operating Budget Impact Description /Basis for Estimate FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Replacement Car $42,000 $1 $1 Total Capital Cost: $ 42,000 $ - $ 1 $ - $ 1 Staffing Expense Supplies and Maintenance Expense Operating Costs: $ - $ - $ - $ - $ - $ 42,000 $ $ 1 $ $ 1 Total Program Cost: This Section to Be Completed by Capital Improvement Committee Only Category: 63000500 - 80890000 Schedule of Activities Suggested Method of Financing Activity From To Amount Funding Source Fund Balance -FY Budget Process -FY 2014 Capital Repl Fund Bonds/Tax Notes -FY _ Sale of Property -FY _ Lease Payments Total Cost Funding Requirements Completed by: Lt. David Drosche Department Name: Sheriffs Office -Jail Date: 3/22/2013 47 /,,3 n p Department: Sheriffs Office - Jail Project Title: Transport In -Car Video Brazos County, Texas Capital Improvement Program FY 2014 Project Manager: Wayne Dicky Priority Number: 3 Previous Funding Year 1 Year 2 Year 3 Year 4 Year 5 Total To -Date 201 1 2014 -15 2015 -16 2016 -17 2017.18 Capital Cost $ - S 9.000 $ - $ $ - S - $ 9.000 Descri tion and Scope of Project The Sheriffs Office - Jail Division is requesting five In -Car Video Systems for the Transport Division. Purpose and Need Including Operating Efficiencies and Savings This division transports inmates and consumers all across the State of Texas. This duty is high risk for the Deputies assigned to this division. The Deputies assigned to these transports need to be protected from liability, whether from a traffic accident or from allegations made from an inmate or mental health consumer. These video systems would have two cameras with a wireless mic. One camera would be faced forward to record any traffic accident our Deputies may be involved. The second camera would face to the rear and record the actions of the inmate or mental health consumer being transported. The wireless mic would record any communication between the inmate or mental health consumer and the Deputy. This system would be beneficial in protecting the Deputy and the County from any undue liability. History and Current Status The Transport Division Fleet vehicles do not have video systems at this time. There have been incidents we had to investigate. This system would have made the investigation simple and would have removed any doubt of wrong doing. Pro ram Breakdown and Operating Budget Impact Description /Basis for Estimate FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 5 - 2 Camera In -Car Video Systems $9,000 Total Capital Cost: $ 9,000 $ - $ - $ - $ Staffing Expense Supplies and Maintenance Expense Operating Costs: $ - $ - $ - $ - $ - $ 9,000 $ $ - $ $ Total Program Cost: This Section to Be Completed by Capital Improvement Committee Only Category: 63000500 - 60500000 Schedule of Activities Suggested Method of Financing Activity From To Amount Funding Source Fund Balance -FY Budget Process -FY 2014 Capital Repl Fund Bonds/Tax Notes -FY _ Sale of Property -FY _ Lease Payments Total Cost Funding Requirements Completed by: Lt. David Drosche Department Name: Sheriffs Office - Jail Date: 3/22/20 48 ! `, / pg. _7 9 Brazos County, Texas Capital Improvement Program FY 2014 Department: Sheriffs Office - Jail Project Manager: Wayne Dicky Project Title: Ballistic Vests - 11 Priority Number: 1 Previous Funding Year 1 Year 2 Year 3 Year 4 Year 5 Total To-Date 2013 -74 2014 -15 2015 -16 2016 -17 2017.18 Ca ita1 Cost $ 6,000 $ 6.000 $ - $ - $ - S - $ 12.000 Description and Scope of Project The Sheriffs Office -Jail Division is requesting new and replacement ballistic vests for officers in specialized divisions. Purpose and Need Including Operating Efficiencies and Savings It is the responsibility of Brazos County and the Sheriffs Office to use available resources to protect their officers, which are assigned to divisions where serious bodily injury may occur due to contact with inmates, suspects and mental health consumers. The County will be providing ballistic vests to officers to protect them from assaults. History and Current Status The Sheriffs Office - Jail Division has and will continue to purchase ballistic vests for the safety of their officers. When new Deputies are hired, officers are promoted to specialized divisions or when vests expire, new ballistic vests are purchased to protect these officers. Pro ram Breakdown and Operating Budget Impact Description /Basis for Estimate FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 11 Ballistic Vests $6,000 Total Capital Cost: $ 6,000 $ - $ - $ - $ - Staffing Expense Supplies and Maintenance Expense Operating Costs: $ - $ - $ - $ - $ - $ 6,000 $ - $ - 1 $ $ Total Program Cost: This Section to Be Completed by Capital Improvement Committee Only Category: 63000500 - 67286000 Schedule of Activities Suggested Method of Financing Activity From To Amount Funding Source Fund Balance -FY Budget Process -FY 2014 Capital Repl Fund Bonds/Tax Notes -FY Sale of Property -FY Lease Payments Total Cost Funding Requirements Completed by: Lt. David Drosche Department Name: Sheriffs Office - Jail 49 Date: 3/22/2013 / %✓g 5 '!� Department: Project Title: Sheriffs Office - Jail Brazos County, Texas Capital Improvement Program FY 2014 Project Manager: Wayne Dicky Work Crew Division Light Bars - 6 units Priority Number: 2 Previous Funding Year 1 Year 2 Year 3 Year 4 Year 5 Total To -Date 2013.14 2014.15 2015 -16 2016.17 2017 -18 Capital Cost $ - $ 10,700 $ - $ - $ - $ - $ 10,700 Description and Scope of Pro'ect The Sheriffs Office is requesting emergency light bars for six Work Crew units. Cost will need to be confirmed by Purchasing as they will need to check the State Contract pricing. Purpose and Need Including Operating Openliting Efficiencies and Savings It is the responsibility of Brazos County and the Sheriffs Office to use available resources to protect their officers, Brazos Center and Road and Bridge employees and the inmates in their custody. When Work Crews are assigned throughout the County they are normally working on a road or along side the road. It is extremely important to be visually observed by traffic in advanced notice so traffic can slow down when near the work areas. Our current emergency lighting is inadequate, not working properly and can hardly be seen in certain lighting. The replacement of these light bars will improve safety and minimize the chances of an employee or inmate being hit by a vehicle in a work area. History and Current Status The Work Crew Division fleet currently has outdated emergency light bars. We are experiencing multiple mechanical problems with the current light bars, such as; wiring, rotators melting and faded covers. We have made repairs to our current light bars by using old parts from other light bars. We have used all of our supplies and found out they no longer make parts for these old rotator style light bars.Unit# 76 $390.00, Unit# 85 $ -0 -, Unit# 135 $-0 -, Unit# 139 $337.48, Unit# 152 $ -0 -, Unit# 153 $ -0 -, Unit #173 $67.50 *LABOR COSTS AS WE USED SPARE PARTS OFF OLD UNITS Pro ram Breakdown and Operating Budget Impact Description /Basis for Estimate FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 6 LED Light Bars $10,700 Total Capital Cost: $ 10,700 $ - $ - $ - $ Staffing Expense Supplies and_ Maintenance Expense Operating Costs: $ - $ - $ - $ - $ - $ 10,700 $ $ $ $ Total Program Cost: This Section to Be Completed by Capital Improvement Committee Only Category: 63000500- 67890000 Schedule of Activities Suggested Method of Financing Activity From To Amount Funding Source Fund Balance -FY Budget Process -FY 2014 Capital Repl Fund Bonds/Tax Notes -FY _ Sale of Property -FY Lease Payments Total Cost Funding Requirements Completed by: Lt. David Drosche Department Name: Sheriffs Office - Jail Date: 3/22/2013 50 V c %� - pg. �'% Brazos County, Texas Capital Improvement Program FY 2014 Department: Sheriffs Office - Jail Project Title: Work Crew Division - Push Mowers - 2 Project Manager: Wayne Dicky Priority Number: 1 Previous Funding Year 1 Year 2 Year 3 Year 4 Year 5 Total To -Date 2013 -14 2014.15 2015 -16 2016.17 2017 -18 Capital Cost $ - $ 1,036 $ - $ - $ - $ - $ 1,036 Description and Scope of Project The Sheriffs Office - Work Crew Division is requesting four replacement push mowers to use on projects around the Sheriffs Office and Detention Center. Purpose and Need Including Operating Efficiencies and Savings The Work Crew Division is assigned to maintain the property around the Detention Center. This division has eliminated overtime for work crew assignments. The purchase of this equipment would assist in preventing overtime by providing the crews with the proper number of mowers to maintain the property in a timely manner. This equipment would allow the crews to cover a larger area of property in a shorter time period, thus allowing the crews to complete their duties more effectively. Histo ry and Current Status The Work Crew Division has not requested replacement push mowers in the last couple of years. The current mowers have multiple mechanical issues. We have received repair estimates for the mowers and the repairs will cost more than is worth spending on these mowers. The replacement of these mowers will allow for efficient operations and assist in eliminating overtime. P ram Breakdown and Operating Budget Impact Description /Basis for Estimate FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 2 Push Mowers $1,036 Total Capital Cost: $ 1,036 $ - $ - $ - $ - Staffing Expense Supplies and Maintenance Expense Operating Costs: I $ - $ - $ - $ - $ 1 $ 1,036 $ $ - $ - $ Total Program Cost: This Section to Be Completed by Capital Improvement Committee Only Category: 63000500 - 60500000 Schedule of Activities Suggested Method of Financing Activity From To Amount Funding Source Fund Balance -FY Budget Process -FY 2014 Capital Repl Fund Bonds/Tax Notes -FY Sale of Property -FY Lease Payments Total Cost Funding Requirements Completed by: Lt. David Drosche Department Name: Sheriffs Office - Jail Date 3/22/2013 51 .........i 93_ Pg. �� Department: Project Title: Sheriffs Office - Jail Brazos County, Texas Capital Improvement Program FY 2014 Project Manager: Wayne Dicky Medical Division Wheelchairs - 4 Priority Number: 4 Previous Funding Year 1 Year 2 Year 3 Year 4 Year 5 Total To -Date 2013 -14 2014 -15 2015.16 2016 -17 2017 -18 Capital Cost $ - $ 1,500 $ - $ - $ - $ - $ 1.500 Description and Scope of Project The Sheriffs Office is requesting four additional wheelchairs for the Medical Division. Purpose and Need Including Operating Efficiencies and Savings It is the responsibility of the Sheriffs Office to provide proper medical care for the inmates in our custody. These wheelchairs are used for inmates whom are immobile due to their medical needs. We have some inmates which require wheelchairs for extended term use while in the medical housing as this is their only way to move around within the dorm. History and Current Status The Sheriffs Office has a few wheelchairs, but we are in need of four additional wheelchairs. We need to assign a wheelchair to Court Holding at the Courthouse. This wheelchair will be used for inmate emergencies as well as when an inmate confined to a wheelchair needs to go to court. This will prevent our officers from having to transport a wheelchair and possibly hurt themselves or damage the wheelchair. We will assign three of the wheelchairs to the facility for emergencies and inmate use. Pro ram Breakdown and Operating Budget Impact Description /Basis for Estimate FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 4 Wheelchairs $1,500 Total Capital Cost: $ 1,500 $ - $ - $ - $ - Staffing Expense Supplies and Maintenance Expense Operating Costs: I $ - $ - $ - $ - $ $ 1,500 $ $ $ $ Total Program Cost: This Section to Be Completed by Capital Improvement Committee Only Category: 63000500 - 60500000 Schedule of Activities Suggested Method of Financing Activity From To Amount Funding Source Fund Balance -FY Budget Process -FY 2014 Capital Repl Fund bonds/Tax Notes -FY _ Sale of Property -FY _ Lease Payments Total Cost Funding Requirements Completed by: Lt. David Drosche Department Name: Sheriffs Office - Jail Date: 3/22/2013 52 F0-177/ 13 Pg. p 3 Department: Project Title: Sheriffs Office - Jail Brazos County, Texas Capital Improvement Program FY 2014 Project Manager: Wayne Dicky Explosive Magazine Priority Number: Previous Funding Year 1 Year 2 Year 3 Year 4 Year 5 Total To -Date 2013.14 2014 -15 2015 -16 2016 -17 2017 -18 Capital Cost $ - $ 2,400 $ - $ - $ - $ - $ 2,400 Description and Scope of Project The Sheriffs Office is requesting funding to purchase an explosives magazine. Purpose and Need Including Qp"ting Efficiencies and Savings The Jail Division maintains a supply of explosive items that are controlled by the Bureau of Alcohol Tobacco and Firearms. These items include flash bang devices and stinger grenades. The ATF requires that these items be properly stored in an explosives magazine. History and Current Status The Jail Division does not currently have an explosive storage magazine. P ram Breakdown and Operating Budget Impact Description /Basis for Estimate FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Explosive Magazine $2,400 Total Capital Cost: $ 2,400 $ - $ - $ - $ Staffing Expense Supplies and Maintenance Expense Operating Costs: $ - $ - $ - $ - $ $ 2,400 $ $ - $ $ Total Program Cost: This Section to Be Completed by Capital Improvement Committee Only Category: 63000500- 67286000 Schedule of Activities Suggested Method of Financing Activity From To Amount Funding Source Fund Balance -FY Budget Process -FY 2014 Capital Berl Fund Bonds/Tax Notes -FY _ Sale of Property -FY _. Lease Payments Total Cost Funding Requirements Completed by: Wayne Dicky Department Name: Sheriffs Office - Jail 53 Date: 4/8/2013 9� y;1 a X W F z 2 7 O V 0 O N a z m /X�5 Ys 0 0 a a � ri w 0 N N N O O O O O V ti m 1� OO o e � o b N O 6 H Vf N m 9 O O C LL .i n e n a v o p N n R rn .n j O 00 O q V O V m M O M P b O � N N N N 0 0 o m o 0 a n �'w m m o iry v m v vi d LL ¢ H H rA N V1 N N 00 00 0 � e vi vi m v m 0 0 v ry Vf Vl V1 N V1 N a/) Vl V O n " N 0 0 0 0 ¢ 5 m q v n = u a c o v v > v > a v > > s v v v¢ v v b v v /X�5 Ys Brazos County, Texas Capital Improvement Program FY 2014 Department: Precinct 1 Constable Office Project Manager: Jeff W. Reeves Project Title: Radar- (1) Priority Number: Previous Funding Year 1 Year 2 Year 3 Year 4 Year 5 Total To -Date 2013 -14 2014.15 2015 -16 2016 -17 2017.18 Ca ital Cost $ - $ 3,450 $ 3,450 $ - $ 3,450 $ 3,450 $ 13,800 Descr/ Lion and Scope of Project The scope of this project is to replace aging radar units used to work traffic. Over the span of the life of a radar unit the signal will grow weak and not function at its fullest capacity. Purpose and Need Including Operating Eff/clencies and Savings (1.) I would like to replace our current radar unit's when we replace our current vehicles over the next few years. The current radar we have in the Reserve Unit we are requesting be replaced is a 2003 model and is showing signs of not being as effective. (2.) 1 am requesting that a new radar be installed in the new unit as well if we are granted the new officer position which will be used to work traffic. History and Current Status A request for (2) new Stalker 2X radar's is being requested. 1 have attached information and details regarding this model of radar. Pro ram Breakdown and Operating Budget Impact Description /Basis for Estimate FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Stalker DSR 2X $3,450 Stalker DSR 2X $3,450 $3,450 $3,450 Total Capital Cost: $ 3,450 $ 3,450 $ - $ 3,450 $ 3,450 Staffing Expense Supplies and Maintenance Expense Operating Costs: $ - $ - $ - $ - $ $ 3,450 $ 3,450 $ $ 3,450 $ 3,450 Total Program Cost: This Section to Be Completed by Capital Improvement Committee Only Category: 63000500- 80890000 Schedule of Activities Suggested Method of Financing Activity From To Amount Funding Source Fund Balance -FY Budget Process -FY 2014 Capital Rep! Fund Bondsllax Notes -FY _ Sale of Property -FY, Lease Payments Total Cost Funding Requirements Completed by: Jeff W. Reeves Department Name: Brazos County Precinct 1 Constable Date: 55 1 Vol / 3/19/2013 ,,Z Department: Project Title: Brazos County, Texas Capital Improvement Program FY 2014 Precinct 1 Constable Office Project Manager: Jeff W. Reeves Vest Priority Number: Previous Funding Year 1 Year 2 Year 3 Year 4 Year 5 Total To -Date 2013 -14 2014 -15 2015 -16 2016.17 2017.18 Capital Cost $ - $ 700 $ - $ - $ - $ - $ 700 Description and Scope of Project The scope of this project is to replace aging bullet resistant vest for the Deputies of Precinct 1. Over the span of the next five years our office will have at least three more vest that wilt need to be replaced. It is recommended by the vest manufacturers that the vest be replaced every five years. Rqpoa and Need Including Operating Efficiencies and Savings Due to having met or exceeded the recommended manufacture time for safe use these vest need to be replaced. History and Current Status These vest are worn daily by our Deputies. I currently have one Deputy, Chief Deputy Campbell that is wearing a vest that will meet it's five year term of usage November 2013. The vest was three years old when he received it two years ago. Pro ram Breakdown and Operating Budget Impact Description /Basis for Estimate FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Vest $700 Total Capital Cost: $ 700 $ - $ - $ - $ - Staffing Expense Supplies and Maintenance Expense Operating Costs: $ - $ - $ - $ - $ - $ 700 $ $ $ $ Total Program Cost: This Section to Be Completed by Capital Improvement Committee Only Category., 63000500 - 67286000 Schedule of Activities Suggested Method of Financing Activity From To Amount Funding Source Fund Balance -FY Budget Process -FY 2014 Capital Repl Fund BondslTax Notes -FY _ Sale of Property -FY Lease Payments Total Cost Funding Requirements Completed by: Jeff W. Reeves Department Name: Brazos County Precinct 1 Constable Date: 3/19/2013 56 Vol. __/ /�% P9v/� Brazos County, Texas Capital Improvement Program FY 2014 Department: Precinct 1 Constable Office Project Manager: Jeff W. Reeves Project Title: Taser X 26 - New Deputy Priority Number: Previous Funding Year 1 Year 2 Year 3 Year 4 Year 5 Total To-Date 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 Capital Cost $ - $ 850 $ - $ - $ - S - $ 850 Description and Scope of Project The scope of this project is to provide a Deputy, if a new Deputy position is approved, with a Taser X 26, holster and electrode cartridges. Purpose and Need Including Operating Efficiencies and Savings For the Safety of the Deputy to help prevent a situation from elevating to a point that could get the Deputy hurt. The Taser X 26 also gives the Deputy another tool that he /she can make use of during the escalation of force and gives the Deputy another option of a less lethal method of subduing the suspect. History and Current Status We currently have Taser X 26's issued to all Deputies. If a new position is created we will need a Taser X 26 for the new Deputy. Pro ram Breakdown and Operating Budget Impact Description /Basis for Estimate FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 GT Distributor's $850 Total Capital Cost: $ 850 $ - $ - $ - $ Staffing Expense Supplies and Maintenance Expense Operating Costs: $ - $ - $ - $ - $ - $ 850 $ - $ $ $ Total Program Cost: This Section to Be Completed by Capital Improvement Committee Only Category: 63000500 - 67286000 Schedule of Activities Suggested Method of Financing Activity From To Amount Funding Source Fund Balance -FY Budget Process -FY 2014 Capital Repl Fund Bonds/Tax Notes -FY _ Sale of Property -FY _ Lease Payments Total Cost Funding Requirements Completed by: Jeff W. Reeves Department Name: Brazos County Precinct 1 Constable 57 Date: 3/19/2013 Brazos County, Texas Capital Improvement Program FY 2014 Department: Precinct 1 Constable Office Project Manager: Jeff W. Reeves Project Title: Hand Held Police Radio Priority Number: Previous Funding Year Year Year 3 Year4 Years Total To -Date 2013 -14 2014.15 2015 -16 2016 -17 2017 -18 Capital Cost $ - $ 4,353 $ - $ - $ - $ - $ 4,353 Description and Scope of Project The scope of this project is to provide a Deputy, if a new Deputy position is approved, with a Motorola hand held Police radio. Purpose and Need Including 0 Efficiencies and Savings For the safety and convenience of the Deputy having to communicate with 911 Dispatch. I am requesting that a radio, charger and rechargeable battery or batteries be included. This radio is used not only to ask for assistance but also to make them more efficient when running drivers license and checking warrants on subjects while contacting the public on traffic stops, serving papers etc. More importantly they have a way of communicating with fellow officers and Dispatch without having to return to their vehicle. History and Current Status We have one radio per full time Deputy at the current time however if a new position is approved we will need another radio for them. Pro ram Breakdown and Operating Budget Impact Description /Basis for Estimate FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 APX6000, Microphone, $4,353 Charger & Programming Total Capital Cost: $ 4,353 $ - $ - $ - $ - Staffing Expense Supplies and Maintenance Expense Operating Costs: $ - $ - $ - $ - $ - $ 4,353 $ $ $ $ Total Program Cost: This Section to Be Completed by Capital Improvement Committee Only Category: 63000500 - 67287000 Schedule of Activities Suggested Method of Financing Activity From To Amount Funding Source Fund Balance -FY Budget Process -FY 2014 Capital Repl Fund Bondsriax Notes -FY _ Sale of Property -FY _ Lease Payments Total Cost Funding Requirements Completed by: Jeff W. Reeves Department Name: Brazos County Precinct t Constable Date: 58 3/19/2013 ff Brazos County, Texas Capital Improvement Program FY 2014 Department: Precinct 1 Constable Office Project Title: Computer Project Manager: Jeff W. Reeves Priority Number: Previous Funding Year 1 Year 2 Year 3 Year 4 Year 5 Total To-Date 2013 -14 2014.15 2015.16 2016.17 2017.18 Ca ita1 Cost $ - $ 870 $ $ - $ - $ - $ 870 Description and Scope ofProject The scope of this project is to provide a computer and monitor for a full time Deputy position if approved. PurpGse and Need Including Operating Efficiencies and Savings All current full time Deputies have their own computer's and access codes that are issued to them by Brazos County IT. This is a necessity for all full time Deputies to have their own computer due to the need to document, record, arrest, civil paper information and for the need to view video's from traffic stops etc. History and Current Status We currently have each Deputy at Precinct 1 issued their own computer and monitor. If a new Deputy is created we will need a new computer and monitor for the new Deputy. Pro ram Breakdown and Operating Bud et Impact Description /Basis for Estimate FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Monitor $160 Computer $650 DVD Burner $60 Total Capital Cost: $ 870 $ - $ - $ - $ Staffing Expense Supplies and Maintenance Expense Operating Costs: I $ - $ - $ - $ - $ - 1 $ 870 $ $ - $ $ Total Program Cost: This Section to Be Completed by Capital Improvement Committee Only Category: 63000500 - 67203000 Schedule of Activities Suggested Method of Financing Activity From To Amount Funding Source Fund Balance -FY Budget Process -FY 2014 Capital Rep[ Fund Bonds/Tax Notes -FY Sale of Properly -FY Lease Payments Total Cost Funding Requirements Completed by: Jeff W. Department Name: Brazos County Precinct 1 Constable Date: 3119/2013 69 von. __ i / ✓ �'� Department: Project Title: Brazos County, Texas Capital Improvement Program FY 2014 Brazos County Constable Precinct 1 Project Manager: Jeff W. Reeves 2014 Dodge Charger- New Deputy Priority Number: Previous Funding Year 1 Year 2 Year 3 Year 4 Year 5 Total To -Date 2013.14 2014.15 2015.16 2016.17 2017 -18 Capital Cost $ - $ 45,000 $ - $ - $ - $ - $ 45.000 Description and Scope of Project We are requesting a new Dodge Charger for FY 2013 -14 and equipment that comes to outfit vehicle. Purpose and Need Including Operating Efficiencies and Savings If the full time Deputy is granted the Deputy will need this vehicle for his /her patrol duties. The vehicle will be used for daily duties of patrolling the Precinct, working traffic, service of papers, transporting prisoners and all other duties that are required of the Deputy. History and Current Status We currently do not have a patrol vehicle for an additional full time Deputy. Pro ram Breakdown and Operating Budget Impact Description /Basis for Estimate FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 $45,000 Total Capital Cost: $ 45,000 $ - $ - $ - $ - Staffing Expense Supplies and Maintenance Expense Operating Costs: $ - $ - $ - $ - $ - $ 45,000 $ $ - $ $ Total Program Cost: This Section to Be Completed by Capital Improvement Committee Only Category: 63000500 - 80890000 Schedule of Activities Suqqested Method of Financing Activity From To Amount Funding Source Fund Balance -FY Budget Process -FY 2014 Capital Reply Fund BondsFrax Notes -FY _ Sale of Property -FY _ Lease Payments Total Cost Funding Requirements Completed by: Jeff W. Reeves Department Name: Brazos County Precinct i Constable Date: 2/2612013 so FOP /j,_. Pg, Y/ H a x W H Z O u O N a m v Pg— . m N b N O m N n O N t/! O O M C O_ �O T, o a 0 a` ti m 0 0 a °o oo m m n N b � O O O A V� N V1 a A O O O O O O e y o N � N N N N V1 O O O O N O O O a n m ° v a > a o .y n � aLL N N Vl ol O N O O o O O N y m n n n d Q n am 10 10 a ry m V1 N N H ti O m � O O � o o ti N n m m m n � " n a N N V1 F C C C C C C C Q C C C C C C a u a v a v E a v o v a w E v j n n a a a o n n A o a n o a n o a n o a n a n a o o o m a a -W a a a a o a E v v v v a v a w > v v v v a v v a a w v a v v v Pg— . m Brazos County, Texas Capital Improvement Program FY 2014 Department: Brazos County Constable Pct. #2 Project Title: Vidmic Replacement Project Manager: Donald Lampo Priority Number: #1 Previous Funding Year 1 Year 2 Year 3 Year 4 Year 5 Total To -Date 2073 -14 2014 -15 2015 -16 2016 -17 2017 -18 Capital Cost $ - $ 3,200 $ 3,200 $ $ - $ - $ 6.400 Description and Scope of Project The scope of this project is to replace 4 (four) of our existing vidmics within the next two years. Purpose and Need including Operating Efficiencies and Savings Vidmics are personally worn body cameras that capture both video and audio. Since there implementation over 5(five) years ago, they have become a valuable commodity for my department. I believe that the savings provided is substantial in that it has eliminated countless man hours in court time. On more than one occasion a defendant has viewed a video and decided to plea, instead of fighting the case. History and Current Status The vidmics currently in use are over 5(five) years old and after day to day wear have become less reliable and tend to breakdown more often. The new vidmics have a sturdier design and several major improvements. The cost of 1(one) vidmic $800.00. Pro ram Breakdown and Operating Budget Impact Description /Basis for Estimate FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Vidmic Replacement $3,200 $3,200 Total Capital Cost: $ 3,200 $ 3,200 $ - $ - $ - Staffing Expense Supplies and Maintenance Expense Operating Costs: 1 $ - $ - $ - $ - $ - 1 $ 3,200 $ 3,200 $ - $ $ Total Program Cost: This Section to Be Completed by Capital improvement Committee Only Category: 63000500 - 67286000 Schedule of Activities Suggested Method of Financing Activity From To Amount Funding Source Fund Balance -FY Budget Process -FY 2014 Capital Rapt Fund Bonds/Tax Notes -FY Sale of Property -FY Lease Payments Total Cost Funding Requirements Completed by: Donald Lampe Department Name: Constable Pct. #2 Date: 3/8/2013 62 Vol. 3 Pg.J -- I Brazos County, Texas Capital Improvement Program FY 2014 Department: Brazos County Constable Pct. #2 Project Title: Patrols Cars #702 - Replacement Project Manager: Donald Lampe Priority Number: 1 Previous Funding Year 1 Year 2 Year 3 Year 4 Year 5 Total To -Date 2013 -14 2014 -15 2015 -16 2016.17 2017.18 Ca itaI Cost $ - $ 37,000 $ - $ - $ - S - $ 37,000 Description and Scope of Project Projections for FY 2013 -14 are to replace two patrol cars. The price for the cars may include equipment, depending on model changes. The cost could be 10 -15 % higher at the time of purchase due to inflation. Purpose and Need Including Operating Efficiencies and Savings Due to the mileage, wear and tear on the patrol units, the maintenance cost is continuing to climb. The higher the mileage each unit gets, the more repairs to the unit will go up. This includes tires, batteries, shocks. At this time unit # 702 has 81,362 miles on it. History and Current Status Repair cost on this unit for 2012 -13 is $4,509.68. At some point and time we have to draw a line at where we want to stop sinking moneys into fixing and maintaining cars and buying new vehicles under warranty's. Pro ram Breakdown and Operating Budget Impact Description /Basis for Estimate FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Replacement Unit #702 $37,000 Total Capital Cost: $ 37,000 $ - $ - $ - $ Staffing Expense Supplies and Maintenance Expense Operating Costs: $ - $ - $ - $ - $ - $ 37,000 $ $ - $ $ Total Program Cost: This Section to Be Completed by Capital Improvement Committee Only Category: Schedule of Activities Suqqested Method of Financing Activity From To Amount Funding Source Fund Balance -FY Budget Process -FY 2014 Capital Reply Fund Bonds/Tax Notes -FY _ Sale of Property -FY Lease Payments Total Cost Funding Requirements Completed by: Donald Lampo Department Name: Constable Pct. #2 63 Date: 3/8/2013 Q X W F z 2 O V 0 N Q K m Vol, —� �J� - Pg. -7j -- m m s N N O O O O �O _O Y, o W N O 6 N N dt 9 � s m m 0 0 6 A N N � p S O q O O m m v a � an °o o 0 0 o m m > a o .. n � LL � v o N a n a v d m N7 00 � v m Q o W N c N N N Vl H N U > m o �+ n � a " a a n o c v v E u i w a a o v5 v m xc v v v m v¢ a 2 a v v+ v u > v tt v v I `o u v a > o a a v v m — a m — Vol, —� �J� - Pg. -7j -- m Brazos County, Texas Capital Improvement Program FY 2014 Department: Constable Pct. #3 Project Manager: Rick Starnes Project Title: Replacement Vehicle - Unit 902 Priority Number: 1 Previous Funding Year 1 Year 2 Year 3 Year 4 Year 5 Total To -Date 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 Capital Cost $ - $ 34,000 $ - $ - $ - $ - 5 34,000 Description and Scope of Project Replacement of patrol vehicle every 5 years. To keep the maintenance cost lower, because of the high miles that are placed on the vehicles. To make sure that the departmental patrol vehicles are reliable and safe for our deputies. Purpose and Need including Oparailing Efllciencies and Savings To replace Unit 902 for a new patrol vehicle, because of the maintenance cost that we feel will incur within the next year, due the high mileage on this vehicle. History and Current Shuts Unit 902 has 153,326 miles currently and will have approximately over 160,000 by the end for FY13. We have spent a total of $2,316.32 in repairs this year, not including the routine maintenance on this unit. The extra maintenance cost of this year included, paint chipping of the hood of the unit ($450.00), Replacement of the Serpentine Belt and new brakes ($291.79), and reassembly of the transmission's clutches, filter, EPC, Front and Rear Bands, OD, and Bushing Kit ($1604.86). Currently Unit 902 is being used daily and is still having some fan motor noises. We havespent $11,362.44 on this unit, since receiving in FY07. Pro ram Breakdown and Operating Budget Impact Description /Basis for Estimate FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 2014 Dodge Charger $34,000 Total Capital Cost: $ 34,000 $ - $ - $ - $ - Staffing Expense Supplies and Maintenance Expense Operating Costs: $ - $ - $ - $ - $ - $ 34,000 $ - I $ $ $ Total Program Cost: This Section to Be Completed by Capital Improvement Committee Only Category: Schedule of Activities Suggested Method of Financing Activity From To Amount Funding Source Fund Balance -FY Budget Process -FY 2014 Capital Repl Fund Bonds/Tax Notes -FY _ Sale of Property -FY Lease Payments Total Cost Funding Requirements Completed by: Constable Rick Starnes Department Name: Brazos County Constable Pct. 3 65 Date: 3.12.13 / Y3 - � e Q X W F z Z 0 O u 0 O N Q C m /1` /% s N N n C O_ b T, o d N O 6 N m C 9 C W � b p O N G N ti b s R h p d O N N O O O O a a a i e o .. n � LL a V1 N S 55�� 25 m VI a m (Q n n e a d e a ry e m m ry n m v m 0 0 d N a N N N N N S S O a o n n 0 n � N N N a C — C O d d d > d L d L d N r 6 a v a u m Q y o E a+ d n n m m m d d r � � n � r v r v ¢ /1` /% Brazos County, Texas Capital Improvement Program FY 2014 Department: Constable, Pct. 4 Project Manager: Isaac Butler, Jr. Project Title: Replacement Vehicle - Unit 806 Priority Number: 1 Previous Funding Year 1 Year 2 Year 3 Year 4 Year 5 Total To -Date 2013.14 2014.15 2015 -16 2016.17 2017 -18 Ca ital Cost $ - $ 42,000 $ - $ - $ - $ - $ 42,000 Description and Scope of Project Dodge Charger and equipment. This unit will replace Unit # 806 (2006 Ford Crown Vic). This vehicle needs to be replaced because of it's age. The 2006 Ford Crown Vic is not dependable. 2006 Ford's transmission still needs work. This vehicle will also need brakes. Purpose and Need Including Operating EHlcienc/es and Savings I am requesting a new Dodge Charger for Fiscal Year 2014 to replace the 2006 Ford Crown Vic. Mileage on the vehicle being replaced is approximately 52,000 This new patrol vehicle is needed to help the office run more efficiently with daily duties. History and CunerM Status 2006 Ford Crown Vic has had numerous repairs done and the vehicle still needs repairs. As this vehicle gets older, repairs are more costly. Money used to repair some of it's problems was close to $3,000.00 and there are still repairs that are needed. History of repairs is attached. Pro ram Breakdown and Operating Budget Impact Description /Basis for Estimate FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Charger $42,000 Total Capital Cost: $ 42,000 $ - $ - $ - $ - Staffing Expense Supplies and Maintenance Expense Operating Costs: $ - $ - $ - $ - $ - $ 42,000 $ $ $ - $ Total Program Cost: This Section to Be Completed by Capital Improvement Committee Only Category: Schedule of Activities Suggested Method of Financing Activity From To Amount Funding Source Fund Balance -FY Budget Process -FY 2014 Capital Rep! Fund Bonds/Tax Notes -FY Sale of Property -FY Lease Payments Total Cost Funding Requirements Completed by: Isaac Butler, Jr. Department Name: Constable, Pct. 4 67 Date: 3/2212013 Q X W H Z 7 Q v 0 N K m m m °o °g o m m m n 0 N N O c O m m o �b C o d N O y N N d! C 9 p 8 p 8 C N N LL H m m v O Q N 6 A N N ) 8 8 A O O H Lr� Lr� - e m m q O Yf N N in O O m O 0 o m vii O o .+ a ) aLL N N N N N n 00 m n O o N a M m M o 0 o m o.nm m -p 1"1 10 N 1p a m m m d M Qo d N N N N N N N N O b b � � T O � O N n ) N N N H c w E a q v v v a E> E E E E uo n a d E A a m m m m U c m m Brazos County, Texas Capital Improvement Program FY 2014 Department: JuvenAe Services Project Manager: Project Title: Anti Ligature Door Handles Priority Number: Vance Previous Funding Year 1 Year 2 Year 3 Year 4 Year 5 Total To -Date 2013 -14 2014.15 2015.16 2016 -17 2017.18 Ca ital Cost $ - $ 12,075 $ - $ - $ - $ - $ 12,075 Description and Scope of Project The department has identified potential fixed points in areas that detention residents have limited supervision(bathrooms, visitation rooms). These door handles have the risk of being used by a resident as a fixed ligature point. A total of 15 door handles have been identified. The capital request also includes a cost for installation due to the scope of the work being done. Purpose and Need Including Operating Efficiencies and Savings The department is attempting to rectify potential risks for resident self harm as well as limiting county liability. History and Current Status Vendor for door knobs Fairway Supply, Inc. State contract # 12- 84020. Pro ram Breakdown and Operating Budget Impact Description /Basis for Estimate FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Parts $10,875 Labor $1,200 Buy board #339 -10 Total Capital Cost: $ 12,075 $ - $ - $ - $ Staffing Expense Supplies and Maintenance Expense Operating Costs: $ - $ - $ - $ - $ - $ 12,075 $ $ - $ $ Total Program Cost: This Section to Be Completed by Capital Improvement Committee Only Category: 63000500- 65052000 Schedule of Activities Suggested Method of Financing Activity From To Amount Funding Source Fund Balance -FY Budget Process -FY 2014 Capital Repl Fund Bonds/Tax Notes -FY Sale of Property -FY Lease Payments Total Cost Funding Requirements Completed by Collin Coker Department Name: Juvenile Services Dale: 3122/2013 69 Brazos County, Texas Capital Improvement Program FY 2014 Department: Juvenile Services Project Manager: Doug Vance Project Title: Detention Camera System Replacement Priority Number: 1 Previous Funding Year Year Year Year Year5 Total To -Date 2013.14 2014 -15 2015 -16 2016.17 2017 -18 Ca ital Cost $ - S 63,030 $ - $ - $ - $ - $ 63,030 Descri don and Scope of Project The department is wanting to replace the 54 security camera system /DVR system, to the ONSSI software and cameras. The Brazos County Information Technology Department (IT), is requesting the department implement this plan due to ongoing maintenance issues with the current system. Currently if one of the four (4) DVR's malfunction, there is no guarantee that it could be repaired. Purpose and Need Including Operadng Efdclencies and Savings This replacement will make it easier for IT to maintain . Detention utilizes the camera system to maintain safety and security, and protect the county by limiting potential liability. This plan will provide for optimal video clarity and is needed not only for staff and juvenile safety but also during investigations.. History and Current Status Currently the department has 54 cameras on four (4) DVR's. IT has advised the department that if any of the DVR's break down, they may not be able to repaired. The majority of the cameras have been in the building since 2004, a few since 1997 some have had to be replaced by County Maintenance. Pro ram Breakdown and Operating Bud et Impact Description /Basis for Estimate FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Parts $63,030 Total Capital Cost: $ 63,030 $ - $ - $ - $ - Staffing Expense Supplies and Maintenance Expense Operating Costs: I $ - $ - $ - $ - $ - 1 $ 63,030 $ - $ $ $ Total Program Cost: This Section to Be Completed by Capital Improvement Committee Only Category: 63000500- 80281000 Schedule of Activities Suggested Method of Financing Activity From To Amount Funding Source Fund Balance -FY Budget Process -FY 2014 Capital Rapt Fund Bondsrrax Notes -FY Sale of Property -FY Lease Payments Total Cost Funding Requirements Completed by: Collin Coker Department Name: Juvenile Services Date: 3/22/2013 70 / fir j Pg /p / Brazos County, Texas Capital Improvement Program FY 2014 Department: Juvenile Services Project Manager: Doug Vance Project Title: Bathroom Renovations Priority Number: 1 Previous Funding Y ear 1 Year 2 Year 3 Year 4 Year 5 Total To -Date 2013 -14 2014 -15 2015 -16 2016 -17 2017.16 Capital Cost $ - S 36,370 $ - $ - $ - S - $ 36,370 Description and Scope of Project The department is requesting to renovate five (5) detention bathrooms, and ten (10) detention showers, located in our detention center, in order to limit the risk of resident self -harm. Due to the depth and scope of this project, it will need to be done by an outside vendor. Purpose and Need Including Operating Efficiencies and Savings The department is requesting that we install institutional grade toilets and sinks in all five bathrooms and new anti - ligature shower assemblies to limit the amount of fixed points. History and Current Status These are all original bathroom fixtures that were installed in 1997. Pro ram Breakdown and Operating Budget Impact Description /Basis for Estimate FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Two piece sink /toilet $36.370 Total Capital Cost: $ 36,370 $ - $ - $ - $ Staffing Expense Supplies and Maintenance Expense Operating Costs: $ - $ - $ - $ - $ - $ 36,370 $ - $ - $ - $ Total Program Cost: This Section to Be Completed by Capital Improvement Committee Only Category: 63000500- 80101000 Schedule of Activities Suggested Method of Financing Activity From To Amount Funding Source Fund Balance -FY Budget Process -FY 2014 Capital Repl Fund Bonds7Tax Notes -FY Sale of Property -FY Lease Payments Total Cost Funding Requirements Completed by: Collin Coker Department Name: Juvenile Services Date: 3/22/2013 71 / X_'�r ��� Brazos County, Texas Capital Improvement Program FY 2014 Department: Juvenile Services Project Manager: Project Tide: Bullet Proof Vest Priority Number: Vance Previous Funding Year 1 1 Year 2 Year 3 Year 4 Year 5 Total To -Date 2013 -14 2014.15 2015 -16 2016 -17 2017.18 Capital Cost $ 2,156 $ 545 $ - $ - $ - 5 - $ 2,701 Description and Scope of Project The department is attempting to provide as much protection and safety to our officers as reasonably necessary while they are out in the field conducting home visits and after -hour curfew checks. Some probationers we supervise are currently on probation for violent offenses and some of these offenses have involved the use of a deadly weapon. There are instances in which parents, friends, neighbors, or relatives of probationers may also have a history of violent or assaultive behavior. In addition, many of the neighborhoods our officers visit are high crime areas that are prone to violence. Therefore we are respectfully requesting funding in order to purchase four bullet proof vests in an effort to enhance officer safety and protection. Purpose and Need Including Opwating Efffciencies and Savings This request is based solely on the need to increase officer safety, taking into account the risks associated in working with juvenile probationers, and their families. History and Current Status Vendor is Lone Star Uniforms Inc. State ID# 9- 84010. The department started using body armor beginning this current fiscal year. Pro ram Breakdown and Operating Budget Impact Description /Basis for Estimate FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 1 Bullet Proof Vest $545 State Contract# 9 -84010 Total Capital Cost: $ 545 $ - $ - $ - $ - Staffing Expense Supplies and Maintenance Expense Operating Costs: $ - $ - $ - $ - $ $ 545 $ - $ - $ - $ Total Program Cost: This Section to Be Completed by Capital Improvement Committee Only Ca 63000500 - 67286000 Schedule of Activities Suggested Method of Financing Activity From To Amount Funding Source Fund Balance-FY Budget Process -FY 2014 Capital Repl Fund Bonds/Tax Notes -FY Sale of Property -FY Lease Payments Total Cost Funding Requirements Completed by: Collin Coker Department Name: Juvenile Services Dale: 3/2212013 72 Vol. ��_ Pg. �G3 a x w Z 0 0 N a z m Lvo l. _��� Py. �� `� Brazos County, Texas Capital Improvement Program FY 2014 Department: Emergency Mgmt. /Sheriffs Office Project Manager: Chuck Frazier /Josh Hearen Project Title: BVWACS Radio System - Upgrades Priority Number: 1 Previous Funding Year 1 Year 2 Year 3 Year 4 Year 5 Total To -Date 2013.14 2014.15 2015 -16 2016.17 2017 -18 Ca itaI Cost $ 31,042 $ 34,059 $ 11,500 $ - $ - $ - $ 76,601 Description and Scope of Project Replacement of (7) dispatch consoles located at the Brazos County 9 -1 -1 District. Total cost of this project is currently estimated to be $234,000 in FY 14. Also, in FY 15, (14) dispatch computers will need to be replaced at a total cost of $75,000. Brazos County is responsible for approximately 15% of the total cost associated with the BVWACS Radio System. Purpose and Need Including Operating Efficiencies and Savings The Brazos County 9 -1 -1 consoles are the oldest equipment in the system and were not replaced during the initial grant funded installation. The dispatch computers to be replaced in FY 15 are located in other PSAPs in the system. History and Current Status The BVWACS Radio System is a jointly funded project between Brazos County, Bryan, College Station, TAMU, Washington County and Brenham. Each entity pays on a percentage basis based on the number of radio units used. In 2013, Brazos County is expected to use a higher percentage of total radios on the system and our responsibility will increase to approximately 15 %. Pro ram Breakdown and Operating Budget Impact Description /Basis for Estimate FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Estimate from Texas Communications $34,059 $11,500 Total Capital Cost: $ 34,059 $ 11,500 $ - $ - $ Staffing Expense Supplies and Maintenance Expense Operating Costs: $ - $ - $ - $ - $ - $ 34,059 $ 11,500 $ - $ $ Total Program Cost: This Section to Be Completed by Capital Improvement Committee Only Category: 63000500 - 73650000 Schedule of Activities Suggested Method of Financing Activity From To Amount Funding Source Fund Balance -FY Budget Process -FY 2014 Capital Repl Fund Bonds/Tax Notes -FY Sale of Property -FY Lease Payments Total Cost Funding Requirements Completed by: Chuck Frazier/Josh Hearen Department Name: Emergency Mgmt. /Sheriffs Office Date: 2/13/2013 74 IA X w F- e Z M O v 0 0 N a z CD i3 p Z4 — 0 N N O O O N C O _O C o a N O m C O O O O � O O O O ti 10 O O O LL N VI N O ti a o O N 6 q Vl N N H p O O O O O p S O O M W D ti O O O N N M `m v o VI N N V! V1 V� V1 N w m n m ai w > a n T LL N N N m m o o n r N a m Q8 aN a >M o� ar " n a i= n n .50 o o 20 � 2 o� c q _v o E v o .� a u o w 0 v m m y o m w¢ in p E 0 `> o ° `> o > `> °o E O E L N L L O Y Y L N Y L N y q O u U .Ni U u `� a a u '� a a u V C O a V a a m p u a V V a O ~ M Y w 2 M 2 K M C i3 p Z4 — Brazos County, Texas Capital Improvement Program FY 2014 Department: Exposition Complex Project Manager: Thomas A. Quarles Project Title: John Deere 5083E Utility Tractor Priority Number: 1 Previous Funding Year 1 Year 2 Year 3 Year 4 Year 5 Total To .Date 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 Ca ital Cost $ - $ 29,983 $ - $ - $ - $ - 5 29,983 Description and Scope of Project Additional utility tractor for general arena dirt work and for dragging arenas to prepare arena performance dirt before, during and after events. Purpose and Need Including Operating Efficiencies and Savings We need an additional tractor due to the growth of the Expo. We continue to book more events and larger events. We did not increase equipment resources after we finished the Phase II expansion project. Adding this type of tractor to do the additional dirt work required is important to our continued success. History and Current Status Pro ram Breakdown and Operating Budget Imionct Description /Basis for Estimate FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 John Deere 5083E Utility Tractor $29,983 Total Capital Cost: $ 29,983 $ - $ - $ - $ Staffing Expense Supplies and Maintenance Expense $500 Operating Costs: $ 500 $ - $ - $ - $ - $ 30,483 $ - $ $ $ Total Program Cost: This Section to Be Completed by Capital Improvement Committee Only Category: 63000500- 80289000 Schedule of Activities Suggested Method of Financing Activity From To Amount Funding Source Fund Balance -FY Budget Process -FY 2014 Capital Repl Fund Bondslfax Notes -FY Sale of Property -FY Lease Payments Total Cost Funding Requirements Completed by: Thomas A. Quarles Department Name: Exposition Complex Date: 3/1/2013 76 Vol Department: Project Title: Brazos County, Texas Capital Improvement Program FY 2014 Exposition Complex Project Manager: Thomas A. Quarles Three Yard Moderate Duty Self Dumping Hoppers Priority Number: Previous Funding Year 1 Year 2 Year 3 Year 4 Year 5 Total To -Date 2013.14 2014 -15 2015 -16 2016 -17 2017 -18 Capital Cost $ - $ 8,692 $ - $ - $ - $ - $ 8,692 Description and Scope of Project Four 3 cubic yard medium duty self dumping steel hoppers with lids. Purpose and Need Including Operating Efficiencies and Savings These additional self dumping hoppers are needed due to the expansion of the inside Exhibit Hall space during Phase II expansion. The ballrooms were added, we have more and larger inside events and we continue to grow our business. Larger hoppers with lids are needed immediately outside the roll up doors for all types of trash before, during and after events. Histoty and Current Status Pro ram Breakdown and Operating Budget Impact Description /Basis for Estimate FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 3 yard moderate duty self dumping $8,692 hoppers with lids Total Capital Cost: $ 8,692 $ - $ - $ - $ - Staffing Expense Supplies and Maintenance Expense Operating Costs: $ - $ - $ - $ - $ $ 8,692 $ - $ - $ - $ Total Program Cost: This Section to Be Completed by Capital Improvement Committee Only Category: 63000500- 67286000 Schedule of Activities Suggested Method of Financing Activity From To Amount Funding Source Fund Balance -FY Budget Process -FY 2014 Capital Repl Fund BondsrTax Notes -FY _ Sale of Properly -FY _ Lease Payments Total Cost Funding Requirements Completed by: Department Name: Date. 77 VO1- Pg. /Dol? a x W f Z u 0 N Q 1' fL /9.� /a9 -- _ _� m n Department: Project Title: Brazos Center Brazos County, Texas Capital Improvement Program FY 2014 Project Manager: Sherry Kilingsworth Parking Lot Fog Coat Priority Number: 2nd Previous Funding Year 1 Year 2 Year 3 Year 4 Year 5 Total To -Date 2013.14 2014 -15 2015 -16 2016.17 2017.18 Ca ital Cost $ 41,687 $ 52,155 $ - $ - $ - $ - $ 93,842 Description and Scope of Project In the CIP hearings FYI 3, $93,842 was estimated to improve the Brazos Center parking lot and entry street. $41,687 was to be spent during FYI for crack sealing and erosion repair. Funds of $52,155 were estimated for FY14 to fog coat and restripe parking spaces and stencil handicapped spaces. Due to the fluctuating costs for the fog coating material, the working quotes will be obtained before the project is begun in FY14. Purpose and Need Including Operating Efficiencies and Savings The surface of the parking lot was badly cracked from years of wear. The asphalt surface was cleaned and the deep cracks sealed in December 2012 for $12,238.50. The curbs and gutters are eroded from rain water and irrigation run -off and will be repaired by the end of March 2013, for $10,600.00. The asphalt around the sewer clean -outs will be repaired to insure proper drainage for the park septic in FYI 3. After the surface repairs are made, a fog coat will be applied to the parking lot surface then the parking spaces will be restriped and the handicapped spaces stenciled in FY14. $22,838.50 has been spent, so far, in FY13 to repair the parking lot. I would like to have the remaining funds, possibly $18,848.50, rolled over into FY14 to cover any increases in costs for the materials. History and Current Status The parking lot was constructed in 1979, after the Brazos County Park was established in 1977. The existing parking lot was resurfaced between June - August 1996 using 29,000 SO YD. of Portland Cement and Hot Mix Asphaltic Concrete at $5.38 /SY. Total contract price was $156,020.00. Striping and signage was contracted at $2,899.00 in August 1996. Since that time the parking lot has been restriped twice, the last time was November 2007, by the Trustee crew under the direction of John Lyons, with Building Maintenance. Pro ram Breakdown and Operating Budget Impact Description /Basis for Estimate FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Materials $47,414 10% Miscellaneous $4,741 Total Capital Cost: $ 52,155 $ - $ - $ - $ Staffing Expense Supplies and Maintenance Expense Operating Costs: $ - $ - $ - $ - $ $ 52,155 $ - $ - $ $ Total Program Cost: This Section to Be Completed by Capital Improvement Committee Only Category: 63000500 - 65400000 Schedule of Activities Suggested Method of Financing Activity From To Amount Funding Source Fund Balance -FY Budget Process -FY 2014 Capital Repl Fund BondsrTax Notes -FY _ Sale of Property -FY Lease Payments Total Cost Funding Requirements Completed by: Sherry Killingsworth Department Name: Brazos Center Date: 3/11/2013 79 Brazos County, Texas Capital Improvement Program FY 2014 Department: Brazos Center Project Manager: Sherry Killingsworth Project Title: Brazos Park Restroom Remodel Priority Number: 4th Previous Funding Year 1 Year 2 Year 3 Year 4 Year 5 Total To -Date 2013.14 2014 -15 2015 -16 2016 -17 2017 -18 Capital Cost $ - $ 6,180 $ - $ - $ - S - $ 6.180 Description and Scope of Project Purchase stainless steel Acorn toilets, lavatories, wall mirrors and soap tank w/ dispenser to replace existing fixtures. Does not include installation. Purpose and Need Including Operating Efficiencies and Savings These outdoor restrooms are 35 years old and the fixtures are very primitive. The push buttons operating the sink and toilets are very difficult to use. The toilets were installed too low it appears, because the slab under both toilets was remove to allow for the installation. Sand and rocks have been used to cover the hole in the slab and this situation has led to unsanitary conditions and odor problems. Installing new stainless steel fixtures will help with accessibility and appearance. History and Current Status In 1976 Brazos County was approved to construct an outdoor recreation facility including picnic facilities, nature trail, road and parking area, restrooms, landscaping, utilities and signage through a US Dept. of Interior Land and Water Conservation Fund Project. The total cost of the project was $80,000, fund support from BOR was $40,000. Project completed August 1978. P ram Breakdown and Operating Budget Impact Description /Basis for Estimate FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 $6,180 Total Capital Cost: $ 6,180 $ - $ - $ - $ Staffing Expense Supplies and Maintenance Expense Operating Costs: $ - $ - $ - $ - $ $ 6,180 $ - $ - 1 $ $ Total Program Cost: This Section to Be Completed by Capital Improvement Committee Only Category: 63000500- 65052000 Schedule of Activities Suggested Method of Financing Activity From To Amount Funding Source Fund Balance -FY Budget Process -FY 2014 Capital Repl Fund Bonds/Tax Notes -FY Sale of Property -FY Lease Payments Total Cost Funding Requirements Completed by: Sherry Killingsworth Department Name: Brazos Center Date: 3/15/2013 so / 9J _ Pg. / // a x W z Z 0 O U N O N a z m O a N a n � s v ry a` m c v c LL � a p p ry a` N q a M O � p m O N � N N a v o 0 OR o a � � d > O O .y N n i H ti h N O O n N 01 N N O O 0 vl 0 O 0 O 0 O 0 V 0 O 0 O 0 V1 0 01 0 N O m �O t0 O V vl O O b O O N m -a of ao o ro ry o ri (c vi v c o ri m o v m 'a o d N c N 1A N �A N i/1 N N N N N N N N N y (o m w m n m m > m m ai N m N v a o m of m o+ a n � 0 V1 V1 V1 N N N N °o .° O Y E� E o �`°° �' v� H '� N o y '� 9 E❑ E� � n vci N OlJ O �_ �, L L E N '� �. F h O CJ —O V n W O R 'm EO N%� ❑ d C '� i r� �: n � ^ o �• U � CJ F-� �e >Yi y d � i � � p a O Q X W F Z O N Q OC m N s N N n C � T, o y N O 6 H m C 9 C � 4L � O ti O Q N 6 A h � O q O � v y o N ' N N 0 o ry ry ry m m v > Q o .. n n � LL N N N V1 N N V1 M M N M O O O O m n m V1 Q n .y O l0 W N a ti ti � b N P Ol � Ol M [O M Q T W ey e-I N n O v m 'o 0 N N m Vl VY N V� V1 V� N N N N V1 V1 V! N Vl V1 Vl V1 V1 N a m °2 j m na o � n n r o " a o R V V V V ^ m Y u Y Y X X ry c cmCn' o 3� va �¢. va v4;00 Eti 3 mF'p' m h N Brazos County, Texas Capital Improvement Program FY 2014 Department: Road & Bridge Project Manager: A. Munger Project Title: Citizen Collection Site /Land for stock yard Priority Number: 3 Previous Funding Year 1 Year 2 Year 3 Y ear 4 Year 5 Total To -Date 2013 -14 2014.15 2015 -16 2016 -17 2017 -18 Capital Cost $ 15,876 $ 317,814 $ - $ - $ - $ - $ 333,690 Description and Scope of Project Purchase of approximately 5 or more acres of land for Citizen Collection site and stock yard. Portable building, water and electric installation. This would likely be new location. Purpose and Need Including Operating Efficiencies and Savings We currently have six Citizen Collection sites. The County leases two sites currently with one year renewals. A location located in Precinct 2 has made the County aware that this location will not be available long term. Brazos County now has the opportunity to purchase land within several miles one of the existing lease site. This would provide the County with a permanent solution and keep it in a location convenient for existing users of the facility. If additional land is available, Road and Bridge could utilize an additional stock yard allowing stock pile of materials & equipment in the largest geographical precinct in Brazos County. This could save both labor and fuel costs when measured against moving materials and equipment from R &B main yard. Provides places to burn brush. Burning brush saves the county the expense of removal of the trees and brush we have from clearing the R.O.W. History and Current Status Current Status - Property on Copperhead Road near Kurten has been appraised. Further structural and environmental evaluation is needed and will be scheduled. Pro ram Breakdown and Operating Bud et Impact Description /Basis for Estimate FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Land cost $253714 Building - $36,000.00 $3,600 Utilities, Survey & Appraisal - $14,500.00 $14,500 Utilities, Survey & Appraisal - $46,000.00 $46,000 Total Capital Cost: $ 317,814 $ - $ - S - $ - Staffing Expense Supplies and Maintenance Expense Operating Costs: $ - $ - $ - $ - $ - $ 317,814 1 $ - Is - $ $ Total Program Cost: This Section to Be Completed by Ca ltal Im rovement Committee Only Category: 63000500- 80440000 Schedule of Activities Suggested Method of Financing Activity From To Amount Funding Source Fund Balance -FY Budget Process -FY 2014 Capital Repl Fund Bonds/Tax Notes -FY _ Sale of Property -FY, Lease Payments Total Cost Funding Requirements Completed by: Kay Tracy Department Name: Road and Bridge 83 Date: 2/27/2013 / J7 pg. /� - Brazos County, Texas Capital Improvement Program FY 2014 Department: Commissioner's Court Project Manager: Gary Arnold Project Title: Arena Hall Parking Lot Priority Number: Previous Funding Year 1 Year 2 Year 3 Year 4 Year 5 Total To -Date 2013 -14 2014 -15 2015.16 2016 -17 2017 -16 Ca ital Cost $ - $ 58.054 $ - $ - $ - S - $ 58,054 Description and Scope of Project Regrade gravel parking lot, add base material and add 2 handicapped parking places. Purpose and Need including Operating Efficiencies and Savings County is utilizing facility as a Polling Location. As a polling location, access must be provided to all voters in accordance with ADA requirements. Improvements will make access to voting facility compliant with regulations. History and Current Status County Facility which is now utilized as a Polling Location and it is not fully compliant with ADA requirements. Pro ram Breakdown and Operating Budget Impact Description /Basis for Estimate FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 $58,054 Total Capital Cost: $ 58,054 $ - $ - $ - $ Staffing Expense Supplies and Maintenance Expense Operating Costs: $ - $ - $ - $ - $ - $ 58,054 $ $ - $ $ Total Program Cost; This Section to Be Completed by Capital Improvement Committee Only Category 63000500- 80380000 Schedule of Activities Suggested Method of Financing Activity From To Amount Funding Source Fund Balance -FY Budget Process -FY 2014 Capital Repl Fund BondslTax Notes -FY _ Sale of Property -FY _ Lease Payments Total Cost Funding Requirements Completed by: R.A. Munger Department Name: Road & Bridge Date 12/16/2013 84 Vol. Pg.% Brazos County, Texas Capital Improvement Program FY 2014 Department: Road & Bridge Project Manager: Project Title: Above Ground Fuel Tanks Priority Number: Previous Funding Year 1 Year 2 Year 3 Year 4 Year 5 Total To-Date 2013.14 2074.15 2015.16 2016.77 2017 -18 Capital Cost $ - $ 250,450 $ $ - $ - $ - $ 250,450 Description and Scope of Project Install structural support slab, and above ground fuel tanks for Unleaded, Diesel and Off -Road Diesel. Removal of existing below ground tanks requires further study and recommendation. If underground storage tanks are allowed to remain, then existing fuel island, canopy can remain. If removal is recommended, then further alterations and cost adjustments may be needed. Purpose and Need Including Operating Efficiencies and Savings Replacement of Underground Tanks with Above Ground Tanks would no longer require man hours to measure and log fuel use. The County would not be subject to further fines from TCEQ is underground storage tanks are eliminated from operation. History and Current Status All Brazos County vehicles utilize the Fuel Island located at Road and Bridge. In 2012, TCEQ fined Brazos County for improper monitoring of fuel usage (to determine if an underground leak is evident). As a part of the County's agreement with TCEQ, we need to document potential corrective actions to the situation. We have obtained certification for operators in accordance with TCEQ and we monitor fuel use daily (Automated and Field monitored). Replacement of the Underground Tanks would be the desirable solution to TCEQ. Pro ram Breakdown and Operating Budget Impact Description /Basis for Estimate FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 15,000 gallon Above Ground Tank $42,465 10,000 gallon Above Ground Tank $29,985 Design Plans for Slab, New Lines, U/G $50,000 Concrete Slab, New Lines, U/G Abend $128,000 Total Capital Cost: $ 250,450 $ - $ - $ - $ - Staffing Expense Supplies and Maintenance Expense Operating Costs: $ - $ - $ - $ - $ - $ 250,450 $ - $ - $ $ Total Program Cost: This Section to Be Completed by Capital Improvement Committee Only Category: 63000500 - 80289000 Schedule of Activities Suggested Method of Financing Activity From To Amount Funding Source Fund Balance -FY Budget Process -FY 2014 Capital Repl Fund Bondsffax Notes -FY _ Sale of Property -FY Lease Payments Total Cost Funding Requirements Completed by: Munger Department Name: Road and Bridge Date: 3/20/2013 85 Department: Project Title: Road & Bridge Brazos County, Texas Capital Improvement Program FY 2014 Project Manager: Munger /Lott Autocad Design Suite Priority Number: Previous Funding Year Year Year Year Years Total To -Date 2013 -14 2014 -15 2015 -16 2016.17 2017.18 Capital Cost $ 11,550 $ - $ - $ - $ - $ 11,550 Description and Scope of Pro "ect Purchase an update to Autocad Design Software and purchase of 1 additional license (2 licenses total). Purpose and Need Including Operating Efficiencies and Savings We currently have a license for a 2007 version of this software which will no longer be serviced by Autodesk. Plans for Roadway Widening, Bridge Structures and new roadways are currently designed utilizing this software. New software would include a drainage design package which we do not currently possess. This software would allow this department to better understand and communicate project risk; explore and communicate preliminary design concepts; get projects to construction phase faster; promote greater visibility into project constructability; maintain more consistent data, context, processes; aggregate data from a variety of formats; develop more consistent and accurate construction documentation; more easily apply industry standards; respond more quickly to change; gain flexibility to make design changes at any point; apply discipline- specific tools for a more streamlined process. History and Current Status We currently have a license for a 2007 version of this software which will no longer be serviced by Autodesk. Plans for Roadway Widening, Bridge Structures and new roadways are designed utilizing this software. We will lose ability to share files electronically with planning departments of each City, new utility infrastructure with area Utility providers on work with County Road ROW or affecting County Road ROW. Pro ram Breakdown and Operating Budget Impact Description /Basis for Estimate FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Autocad Software $11,550 Total Capital Cost: $ 11,550 $ - $ - $ - $ - Staffing Expense Supplies and Maintenance Expense Operating Costs: I $ - $ - $ - $ - $ - 1 $ 11,550 $ $ - $ $ Total Program Cost: This Section to Be Completed by Capital Improvement Committee Only Category: 63000500 - 80211000 Schedule of Activities Suggested Method of Financing Activity From To Amount Funding Source Fund Balance -FY Budget Process -FY 2014 Capital Repl Fund Bonds/Tax Notes -FY _ Sale of Property -FY Lease Payments Total Cost Funding Requirements Completed by: Kay Tracy Department Name: Road and Bridge Date: 3/27/2013 Department: Project Title: Road and Bridge Brazos County, Texas Capital Improvement Program FY 2014 Project Manager: Ken Chadwick Pick -up Trucks, Extended Cab 4wd Priority Number: Previous Funding Year 1 Year 2 Year 3 Year 4 Year 5 Total To -Date 2013.14 2014 -15 2015 -16 2016 -17 2017.18 Capital Cost $ - $ 115,954 $ - $ - $ - $ - $ 115,954 Description and Scope of Project This request is for the purchase of (4)- 3/4 ton extended cab 4wd pick -up trucks with 105 gallon auxiliary fuel tanks, auxiliary fuel pumps and meters, headache racks and grille guards. Purpose and Need including Operating Efficiencies and Savings These trucks are to utilized daily to transport workers and tools to project locations. They are also used for road inspections during routine and emergency events (related to flooding, storms, downed trees, damaged roadways). The existing light duty trucks which the proposed trucks would replace will have over 150,000 miles by the time the proposed trucks may be purchased and made ready for service. It is not cost efficient to maintain high mileage vehicles with these kind of mileages due to the nature and quantity of vehicle failures. Man -hours expended in keeping up with the frequent repairs may require additional personnel if equipment is not replaced. By replacing these vehicles you allow man hours to be utilized for maintenance of more vehicles and continued quality service without down time. We want to avoid costly drive train repairs which can run into thousands of dollars and we can get a better return of the used vehicles at auction. History and Current Status Some of the vehicles we would be replacing are 12 years old and some of the electronic components can only be replaced with used parts due to the fact that the manufacturer has stopped building or rebuilding certain electronic components, (speedometers, ECMs, BCMs, etc.). Pro ram Breakdown and Operating Budget Impact Description /Basis for Estimate FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Trucks (4) $115,864 Total Capital Cost: $115,864 $ - $ - $ - $ - Staffing Expense Supplies and Maintenance Expense Operating Costs: $ - $ - $ - $ - $ - $115,864 $ $ - $ $ Total Program Cost: This Section to Be Completed by Capital Improvement Committee Only Category 63000500- 80890000 Schedule of Activities Suggested Method of Financing Activity From To Amount Funding Source Fund Balance -FY Budget Process -FY 2014 Capital Repl Fund Bonds/Tax Notes -FY _ Sale of Property -FY _ Lease Payments Total Cost Funding Requirements Completed by: Ken Chadwick Department Name: Road and Bridge Date -. 4/1/2013 87 %/✓7__ Pg. /�li Brazos County, Texas Capital Improvement Program FY 2014 Department: Road and Bridge Project Manager: Ken Chadwick Project Title: 2 Ton Transmission Jack Priority Number: 1 Previous Funding Year 1 Year 2 Year 3 Year 4 Year 5 Total To -Date 2013 -14 2014 -15 2015 -16 2016 -17 2017.18 Ca ital Cost $ - $ 1,112 $ - $ - $ - $ - $ 1112 Description and Scope of ercoct This request is for the funding of a 2 Ton Hydraulic Transmission Jack made for working under vehicles. Purpose and Need Including Operating Efficiencies and Savings This jack would be used to remove transmissions and fuel tanks from light duty vehicles while they on a vehicle lift. History and Current Status At this time we are using something we made in the shop which is not very safe, but we've been able to get by. Its time to put a jack in service that was made for the job. With the age of some of our vehicles we are seeing more and more fuel pumps going out and they are all in the fuel tanks. Pro ram Breakdown and Operating Budget Impact Description /Basis for Estimate FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Transmission Jack $1,112 Total Capital Cost: $ 1,112 $ - $ - $ - $ - Staffing Expense Supplies and Maintenance Expense Operating Costs: $ - $ - $ - $ - $ - $ 1,112 $ - $ $ $ Total Program Cost: This Section to Be Completed by Capital Improvement Committee Only Category: 63000500- 67286000 Schedule of Activities Suggested Method of Financing Activity From To Amount Funding Source Fund Balance -FY Budget Process -FY 2014 Capital Repl Fund Bondsffax Notes -FY Sale of Property -FY Lease Payments Total Cost Funding Requirements Completed by: Ken Chadwick Department Name: Road and Bridge Date. pg.-//X Department: Project Title: Brazos County, Texas Capital Improvement Program FY 2014 Road and Bridge Project Manager: Ken Chadwick Large Tire Bead Breaker Priority Number: Previous Funding Year 1 Year 2 Year 3 Year 4 Year 5 Total To -Date 2013.14 2014.15 2015 -16 2016 -17 2017 -18 Ca ital Cost $ - $ 1.069 $ - $ - $ - $ - $ 1.069 Description and Scope of Project This request is for the funding of a large tire hydraulic bead breaker. Purpose and Need Including Operating Efficiencies and Savings This bead breaker is designed like a port-a -power that goes between the wheel and the tire to break the bead for changing tires. This tool is for our larger truck and heavy equipment tires. History and Current Status In the past we have always had to use hammers and tire irons to beat tires off the rims to break the bead which is difficult and time consuming, also dangerous. With todays technology there are tools for that, which is a lot safer and more efficient. Pro ram Breakdown and Operating Budget Impact Description /Basis for Estimate FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Large Tire Bead Breaker $1,069 Total Capital Cost: $ 1,069 $ - $ - $ - $ Staffing Expense Supplies and Maintenance Expense Operating Costs: $ - $ - $ - $ - $ - $ 1,069 $ - $ - $ $ Total Program Cost: This Section to Be Completed by Capital Improvement Committee Only Category: 63000500 - 67286000 Schedule of Activities Suggested Method of Financing Activity From To Amount Funding Source Fund Balance -FY Budget Process -FY 2014 Capital Repl Fund Bonds/Tax Notes -FY _ Sale of Property -FY Lease Payments Total Cost Funding Requirements Completed by: Ken Chadwick Department Name: Road and Bridge Date: 89 Vol. /� Pa. /azi a x W H Z Q V h N Q 1' m p g - ice/ P '- Brazos County, Texas Capital Improvement Program FY 2014 Department: Commissioner's Court Project Manager: Project Title: Fleet Maintenance Priority Number: Arnold Previous Funding ea Year2 Ye3r3 Yea r4 Years Total To -Date 2013 -14 2014.15 2015 -16 2076 -17 2017 -18 Capital Cost $ - $ 750,000 $ - $ - $ - $ - $ 750,000 Description and Scope of Pro ect The fleet maintenance department will change oil, mount and repair tires, replace burned out lights and other minor, miscellaneous vehicle repairs. One person would be in charge of this department, maintaining inventory, changing oil, securing tires to the vehicles, and keeping up with paperwork. Oil changes will be scheduled by this department with each user department at a convenient time. In future years, an additional person may be hired to install law enforcement equipment and radios. This technician would assist the supervisor with other tasks when no installs are needed. Future expansion will allow for more comple vehicle repairs and software to track individual vehicle maintenance costs. Purpose and Need Including Operating Efficiencies and Savings Approximately $16,000 was spent for oil changes in fiscal year 2010. Utilizing our contract for lubricants, we can purchase oil in bulk reducing our costs. Four vendors were paid over $115,000 for tires, mounting, balancing and repair. All tires could be purchased collectively in bulk orders reducing the shipping costs and most likely the acquisition costs. The fleet department would be responsible for the mounting, balancing and repair of tires reducing expenditures to various vendors. This department could also increase the convenience of scheduling to reduce wait times and increase department awareness of fleet issues, something we don't get from an outside vendor. The work crew could also wash vehicles eliminating car wash expenses, assist in mounting tires to the rims, replacing lights and other misc.tasks. History and Current Status Planning, logistics and site location are under review. Pro ram Breakdown and Operating Budget Impact Description /Basis for Estimate FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 $750,000 Total Capital Cost: $ 750,000 $ - $ - $ - $ Staffing Expense Supplies and Maintenance Expense Operating Costs: I $ - $ - $ - $ - $ - 1 $ 750,000 $ - $ $ - $ Total Program Cost: This Section to Be Completed by Capital Improvement Committee Only Category: 63000300 - 801000000 Schedule of Activities Suggested Method of Financing Activity From To Amount Funding Source Fund Balance -FY Budget Process -FY 2014 Capital Repl Fund Bonds/Tax Notes -FY Sale of Property -FY Lease Payments Total Cost Funding Requirements Completed by: Irene Jett Department Name: Budget Office Date. 91 / /�� Pg. �.� W TH F Z U VI N Q OC [D 112 pg. /A,3 N m Department: Project Title: Commissioners Court Brazos County, Texas Capital Improvement Program FY 2014 Project Manager: Gary Arnold Courthouse Renovation Phase IV & V Priority Number: Previous Funding Year1 Year 2 Year3 Year Year Total To-Date 2013 -14 2014 -15 2015.16 2016 -17 2017 -18 Capital Cost $ 381,109 $ 9,436,400 $ - $ - $ - $ - $ 9,817,509 Description and Scope of Project Renovation of Courthouse Phase IV & V will primarily consist of renovations to the 2nd and 4h floors of the courthouse. The 4th floor renovations will add 3 or 4 courthrooms, new furniture, fixutres and modern audio video equipment. The 2nd floor remodeling will accomodale the Justice of the Peace Pct. #4, Constable Pct. #4, and the Family Court which conducts DLR hearings, CPS hearings, and Attorney General hearings. Purpose and Need Including Operating Efficiencies and Savings The District Courts need bigger juror deliberation rooms to improve accomodations for jury trials. The jury deliberation rooms are currently too small. Included in the renovation are new audio and video equipment in all the courtrooms and improved seating space for jury trials. Moving the Justice of the Peace, Constable and Family Court back into the Courthouse will be secure the courts procedings in all these offices. It will also allow for more efficient use of attorney waiting time between hearings in multiple courtrooms within the same building. History and Current Status Phases I, II, and III were completed in previous years. The District Courts have not been renovated in any of the previous renovations phases. This renovation phase is expected to be complete within the next two years. Program Breakdown and Operating Budget Impact Description /Basis for Estimate FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Phase IV & V $6,936,400 Phase IV & V $2,500,000 Total Capital Cost: $ 9,436,400 $ - $ - $ - $ Staffing Expense Supplies and Maintenance Expense Operating Costs: $ - $ - $ - $ - $ - $ 9,436,400 $ $ - $ - $ Total Program Cost: This Section to Be Completed by Capital Improvement Committee Only Category: 63000700 - 80101003 and 63000710 - 80101003 Schedule of Activities Suggested Method of Financing Activity From To Amount Funding Source Fund Balance-FY _2013_ Budget Process -FY 2014 Capital Repl Fund Bonds/Tax Notes -FY X Sale of Property -FY Lease Payments Total Cost Funding Requirements Completed by: Budget Office Department Name: Commissioner's Court Date. 93 193 Pg. a x W H z Z 0 V H N a m m /��✓ 1 Department: Project Title: Brazos County, Texas Capital Improvement Program FY 2014 Commissioner's Court Project Manager: Gary Arnold Tax Office Building and Infrastructure Priority Number: Previous Funding Year Year Year Year Year Total To -Date 1 2013 -14 2014 -15 2015.16 2016.17 2017.18 Capital Cost $ 361,967 $ 2,763,600 $ - $ - $ - $ - $ 3,125,567 Description and Scope of Project The Tax Office building will be built on county owned property in the Hudson Park area. Installation of infrasture will be in place to create a building site for the Tax Office. The building will be approximately 12,000 square feet and will be furnished and equipped, a drive in lane will be installed to allow curb side service for citizens. Purpose and Need Including Operating Efficiencies and Savings The current Tax Office building is in disrepair. The intent is to build a new Tax Office building within the county seat as required by law, yet more centrally located for all citizens while aslo alleviating the parking congestion in its current Iocation.The County has grown in the last several decades which has increased the need for additional space, however, the current staff has been working in a crowded space striving to be operate efficiently under suboptimal working conditions. History and Current Status A site plan and civil engineer have been retained. An RFO has been issued and received, currently negotiations are underway to select an architect to draw plans for the building. The architect is expected to be selected by the end of FY 2012 then plans are expected to be complete by the latter part of 2012. Building is expected to be started within the second quarter of 2013. Building is expected to take 9 -12 months. Pro ram Breakdown and Operating Budget Impact Description /Basis for Estimate FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Tax Office Building & Infrastructure Costs $2,563,600 Building Costs, Furniture & Fixtures $200,000 Total Capital Cost: $ 2,763,600 $ - $ - $ - $ - Staffing Expense Supplies and Maintenance Expense Operating Costs: $ - $ - $ - $ - $ - $ 2,763,600 $ $ - $ - $ Total Program Cost: This Section to Be Completed by Capital Improvement Committee Only Cate o : 63000900 - 80100000 and 63000910- 80100000 Schedule of Activities Suggested Method of Financing Activity From To Amount Funding Source Fund Balance -FY Budget Process -FY 2014 Capital Repl Fund Bonds/Tax Notes -FY _ Sale of Property -FY _ Lease Payments Total Cost Funding Re uirements Completed by: Irene Jett Department Name: Budget Office Date' 95 1 7"� � . a x W H Z 7 O U VI O N Q 1' 10 8 Department: Sheriff Office Project Title. Jail Expansion Brazos County, Texas Capital Improvement Program FY 2014 Project Manager: Wayne Dicky/Gary Arnold Priority Number: Previous Funding Year 1 Year 2 Year 3 Year 4 Year 5 Total To -Date 2013 -14 2014 -15 2015.16 2016.17 2017.18 Capital Cost $ 56,200,000 $ 330,000 $ - $ $ - $ - $ 56.530.000 Descri don and Scope of Project The last phase of the jail detention expansion was completed during fiscal year 2013. The courthouse detention facilities were being renovated on the main floor of the courthouse, 2nd and 3rd floors, as well as the sally port areas. Purpose and Need Including Operadng Eff clencles and Savings The remaining funds will be used for items that were unplanned or not budgeted. History and Current Status The County received voter approval for the issuance of general obligations bonds in November 2007. The expansion of the current jail detention facilities increased the beds to 684 with central booking and a releasing center relocated to this new facilly. The facility has been completed. However, since the maxmimum security jail was moved out of the courthouse to this new facility way from the courthouse, the existing jail holding areas are being reconfigured to maximize the space available in the renovated courthouse space. Pro ram Breakdown and Operatirm Budget Impact Description /Basis for Estimate FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Completion of Jail Expansion $330,000 Total Capital Cost: $ 330,000 $ - $ - $ - $ Staffing Expense Supplies and Maintenance Expense Operating Costs: $ - $ - $ - $ - $ - $ 330,000 $ - $ $ $ Total Program Cost: This Section to Be Completed by Capital Improvement Committee Only Category: 63431000 - 80101003 Schedule of Activities Suggested Method of Financing Activity From To Amount Funding Source Fund Balance -FY Budget Process -FY 2014 Capital Repl Fund Bonds/Tax Notes -FY Sale of Property -FY Lease Payments Total Cost Funding Requirements Completed by: Commissioner's Court Department Name: Date: 97 �y 7 a x W F Z u 0 N Q K [D OIL Of a x W z Z 0 V VI N N Q C co / 9.3 /JO m m Department: Project Title: Commissioner's Court Brazos County, Texas Capital Improvement Program FY 2014 Project Manager: Commissioner's Priority Number: Previous Funding Year 1 Year 2 Year 3 Year 4 Year 5 Total To- ate 2013 -14 2014 -15 2015 -16 2016 -17 2017.18 Ca ital Cost $ - $ 295,000 $ - $ - $ - $ - $ 295,000 Description and Scope of Project Items that will be purchased on a need /emergency basis during the fiscal year. Purpose and Need Including Operatfirig Elffclencles and Savings During each fiscal year, emergencies arise. Patrol cars are beyond being operational or wrecked during that fiscal year. Capital equipment might need to be replaced. History and Current Status During FY 12, a patrol car was wrecked and it was not planned to be replaced until later years. This could help replacement vehicles during the time of need. Pro ram Breakdown and Operating Budget Impact Description /Basis for Estimate FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 $295,000 Total Capital Cost: $ 295,000 $ - $ - $ - $ - Staffing Expense Supplies and Maintenance Expense Operating Costs: $ $ - $ - $ - $ - $ 295,000 $ $ - $ $ Total Program Cost: This Section to Be Completed by Capital Improvement Committee Only Category: 63000500 - 80286000 Schedule of Activities Su22ested Method of Financing Activity From To Amount Funding Source Fund Balance -FY Budget Process -FY 2014 Capital Rapt Fund Bondsrfax Notes -FY _ Safe of Property -FY _ Lease Payments Total Cost Funding Requirements Completed by: Department Name: Commissioner's Court 100 Date Brazos County ,r :_` Purchasing Department 200 SOUTH TEXAS AVE SUITE 352 BRYAN, TX 77803 PHONE (979) 3614290 FAX (979) 361 -4293 Charles Wendt, Purchasing Agent Gail Davis, Senior Buyer Tiffany Alvarado, Buyer December 10, 2013 Vulcan, Inc. P. O. Box 1850 Foley, Alabama 36536-1850 Attn: David B. Beviacqua Leslie Williams, Asst. Purchasing Agent Mandy Rutledge, Senior Buyer Phone: 800- 633.6845 Fax: Email: vulean3 @vulcaninc.com Re: Renewal of Coatraet for Road Signs and Sign Posts 201440R Brazos County would like to exercise the renewal option for Road Signs and Sign Posts — 2014 -10R previously known as 2013 -11. All terms, conditions, shall remain the same. The renewal will start Upon Commissioner's Court approval through November 23, 2014. To accept the renewal option, please fill out the information and sign below. Please sign and date Attachment A. Return the signed documents by email to Iwilfiams@co.brazos.tx.us or Fax to (979) 3614293. Please then submit the original signed documents and an updated Certificate of Insurance by mail to the address listed above. Please return acceptance as soon as possible. If you have any questions, I maybe reached at(979) 361 -4294. Contact Name: __David B Beviacqua Telephone __ 800- 633 -6845 E -Mail vulcanlav,lranin om Fax: 251- 943 -1544 Duane Peters, County Judge 9.3 12/16/13 Date Date J�1� 8 01 a a 9 op 23 0 99 06 a, ; f2 . . . . . . . . . . . . . . . . . . . . . JU 1 'Y 11 11 ITT: e C E ITT! 11111TItz : . . . . . . . . . . . . . . . i 1 1a 24 as M I �s A 18 !8 1111 11111 17 .4 q lP a . . . . . . . . . . f ills f 1 6 as Am X1 .8 i .0 .9 i i 1 1 1 q 24 0 r 1 4 1 g A $1 a a a P R A A a a 0 v 0 1 9 F 0; A A A 9 4119 Al 191 x Ix R 1 9 11 6 0 pip 0 0 m A Ai A .9 R S" R1 91 .1 'tl iBRB 11 2. a p -1 .2 v a 9 91 2 v d -1 Al 91 ;p P11 'I 1 0 p p P1 Ril 0 0 -11i�H 1AI al I loll I I C1 'I'l 21 x1 I �31 NM 3121.1 ON I 01 15 . . . . . . . . . . . C Bass M" m x v .9 a I . Fttt . . . . . . . . .... Q 8 2 1 as 2 A t to m . . . . . . . . . . . . . . . . . igr am 41 UO 1 9 19 I X I a S» OR Fg j I J I ILa. 31 cl -1 6 1 -1 $1 al Fl I al al -ISI 'I I I I I 1� I I 9 -11 1111 -!l I I I I M 0 V1 8 peg MIS 4 8 peg MIS I The Eagle CONTRACT FOR MUNICIPAL ADVERTISING Date: December 18, 2013 To earn a reduced rate on municipal display advertising published in The Eagle, the undersigned Advertiser hereby agrees to purchase space in The Eagle and to abide by all terms and conditions of this Contract. Starting Date: December 24, 2013 Length of Contract: Twelve Months Expiration Date: December 31. 2014 Rate: Daily: $12.95 inch Sunday/ Holiday: $13.65 inch In the proposed system, the County will be guaranteed a set price per inch for the contract period without regard to the number of inches run each month, nor will there be a minimum number of inches required. This contract is based on nine column format. Ads running in retail on six column format would be converted to nine column equivalents and the rate applied (as noted above). A carrying charge of 1'/2% per month will be charged on all accounts not paid in full by the 30'h day of the month following advertising insertion. The Advertiser also covenants to pay all costs incurred by The Eagle enforcing this Contract, including collection and attorney's fees (up to 50% of the amount in default) should the Advertiser default in payment. For value received, Advertiser assigns to The Eagle all right, title and interest to all layouts of advertisements placed with The Eagle which represent the creative effort of the newspaper and/or utilization of its own illustrations, labor, composition or material. Advertiser understands that because of said assignment, he cannot authorize photographic or other reproduction of any such advertising layout appearing in The Eagle in any other publication without the express written consent of The Eagle. It is further understood that this assignment does not preclude Advertiser from supplying to other publications similar or identical material or information for production of advertisements by such publications or from suggesting the content or form of such advertisements. If disaster, work stoppage, newsprint rationing, or other emergency shall cause publishing difficulties, the Publisher shall have the right to revise this Contract so as to prorate the available space on an equitable basis. (Please print or type this section) ADVERTISER: Brazos County Auditors ACCT: 01100513 Address: 00 Sout Texas Av Brvan Texas 77803 Signed by: � :�--) -,— Title: County Judae Duane Peters For The Eagle Lori Bums (sold by Lori Burns (approved by) (date of approval) CC: Legal Clerk- -. _- _ _ -. ---- ---- - ---- —I 173 �- 136 i 1729 13 az=rcsc • P.O. Box 3000 • Bryan, Texu 77805 • (979) 7764444 • www.theeagle.com BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPARTMENT: Road & Bridge MEETING DATE: December 24, 2013 SUBJECT: Right -of -Way Abandonment — 20' wide alley Consider and take action to close, vacate and abandon 20' wide alley being a portion of Block 127 of the original, now unused public right -of -way situated in the E. M. Millican Survey, A -40 and described in the Township of Millican plat. There is no public interest served by retaining the original right -of -way. Site is located in Precinct 1. The following supporting documentation is attached for reference: • Court Order • Exhibit A • 'Exhibit B SUBMITTED BY: A-4 � . Jo . Salvato Right of Way Agent This request is APPROVED BY: A%/eQ GV 4z41zit xtk- .- Lloyd Wassermann Commissioner Precinct I / DENIED ❑ by Commissioners' Court Duane Peters, County Judge Date: LL AA —E THE COi`MISSIONERS COURT OF BRAZOS COUNTY, TEAS ORDER NO. 13-011 RE: CONSIDER AND TAKE ACTION TO CLOSE, VACATE AND ABANDON 20' WIDE ALLEY BEING A PORTION OF BLOCK 127 OF THE ORIGINAL, NOW UNUSED PUBLIC RIGHT -OF -WAY SITUATED IN THE E. M. MILLICAN SURVEY, A -40, AND DESCRIBED IN THE TOWNSITE OF MILLICAN PLAT RECORDED IN VOLUME P, PAGE 484, DEED RECORDS OF BRAZOS COUNTY, TEXAS (PRECINCT 1) MOTION BY LIDUCk t SECONDED BY rr nt4 a that the following action be taken by t e Commissioners Court: WHEREAS, 20' wide alley, a public right -of -way, which is located in the E. M. Millican Survey, A -40, in Brazos County, has been vacated and abandoned; and WHEREAS, the Court finds that no apparent public interest would be served by retaining the original right -of -way. NOW, THEREFORE, IT IS HEREBY ORDERED by the Commissioners Court of Brazos County, Texas, to abandon certain tract of land known as 20' wide alley, as shown on Exhibit A, and that the 20' wide alley will no longer be utilized as a right of way and should be abandoned, pursuant to Texas Transportation Code, Section 251.058, that title to the abandoned alley be conveyed to abutting landowner and that a 0.05 acre tract located in the E. M. Millican Survey, A -40 be conveyed to the owner(s) of said land described in Volume 2614, Page 226 and Volume 2729, Page 136 of the records filed with the County Clerk of Brazos County, as described on Exhibit B, and that a metes and bounds description of the aforementioned tract be attached to this Court's Order of Abandonment and filed in the County Records of Brazos County, Texas. APPROVED this � day of br, Aj]0W2013, by a vote of -LL Ayes and Nays. [SIGNATURES TO FOLLOW ON NEXT PAGE] Vol �� Pg. �_ Duane Peters, County)udge This instrument was acknowledged before me on this day of December, 2013 by Duane Peters, an individual. Commiss- i neWassermann, Precinct 1 &�Vvc Notary Public, State of xas ..... �p ......................... Bethany Edtstrom Notary Public STATE OF TEXAS My Comm, Exp. OW912015. 5 This instrument was acknowledged before me on this � day of December, 2013 by Lloyd' Wassermann• an individual. Co mission Sammy Catalena, Precinct 2 66�an&&t Notary Pubhc, State f Texas ...... .................. r.�. ry. Beftm Edtstrom y,;. o Notary Public { STATE OF TEXAS * ?w 5 My Comm. Exp, OBN912015 ..................... This instrument was acknowledged before me on this day of December, 2013 by Sammy / L "`•"-" Commissioner K ty Mallard, Precinct 3 This instrument was acknowledged before me on this � day of December, 2013 by Kennc•••••• •••• b4� d P3' Notary Public, State of Its ] Bethany Edtetrom Beemy Edtstnxn �•' Notary Public .:yj STATE STATE OF TEXAS My Comm Exp, OBpg(2015 ..... ............................... My Comm. Exp.0&%2015 Mallard, an individual. Not Publ c, Stat ETexas r ............ ,..a • ••••• «••••••Public •• Batharr/ Edtetrom £ ;�• c STATE OF 15 r Nola TEXAS Y t•• t ,n,�.��•�,'�.•MyComm�EW�,p.... This instrument was acknowledged before me on this day of December, 2013 by Irma Cauley, an individual. �4&" a Notary Public, Stat f Texas �/j i39 ••.•• ............... �.• ..: Beemy Edtstnxn fio,•, Notary Public OF TEXAS .:yj STATE i.+f a.✓ My Comm Exp, OBpg(2015 ..... ............................... — -- — -- — -- — -- ALA •fin AMP A All Pf ol 14 Fvo7l,�fj �xNTOz-r B Townsite of Millican 20' Wide Alley - 0.05 Acre Block 127 Vol. P, Pg. 484 E. M. Millican Survey, A -40 Brazos County, Texas Field notes of a 0.05 acre tract or parcel of land, lying and being situated In the E. M. Millican Survey, Abstract No. 40, Brazos County, Texas, and being part of the 20' wide alley lying within Block 127, of the as shown on the Townsite of Millican according to the plat recorded in Volume P, Page 484, of the Deed Records of Brazos County, Texas, and said 0.05 acre tract being more particularly described as follows: COMMENCING at a''A" Iron rod and cap set at the intersection of the west right -of- way line of Rusk Street with the south line of the Townsite of Millican, same being the south comer of Lot 10, Block 126, Townsite of Millican, same being the south comer of Lots 6 - 10, Block 126, described in the deed to Marie Elaine Garza Walker, recorded In Volume 1215, Page 8, of the Official Records of Brazos County, Texas, said comer also lying In the north line of the 2 acre tract described in the deed to H. W. Haskell, recorded In Volume K, Page 69, of the Deed Records of Brazos County, Texas, the northeast comer of a 2 acre tract described in the dead to Lewis E. Crouch, Sr., recorded In Volume 304, Page 248, of the Deed Records of Brazos County, Texas, bears West - 5.67 feet, said %" Iron rod also lying in the north line of a 1 acre tract currently shown on the Appraisal District Records as the Sam Danbridge Estate, recording Information unknown; THENCE East along the south line of the beforementioned Townsite of Millican same being the north line of the beforementioned Haskell - 2 acre tract, and through a 1.0 acre tract described In the deed to James Frank Crouch, Jr., recorded in Volume 2729, Page 136, of the Official Records of Brazos County, Texas, (for a complete description see Volume 587, Page 386, of the Deed Records of Brazos County, Texas), for a distance of 228.16 feet to a %; Iron rod and cap set at the southeast comer of Lot 4, Block 127, same being in the west line of a 20' wide alley, and the PLACE OF BEGINNING of this description; THENCE N 19° 33' 15" E along the west line of the 20' wide alley, at a distance of 113.43 feel pass the common comer between Lot 1 and Lot 2, Block 127, continue on, for a total distance of 113.61 feet to a'' /� iron rod and cap set in the south line of Clay Street - assumed 50' wide right-of-way, held by prescription, same being a curve, concave to the north, having a radius of 1445.00 feet; THENCE Easterly along the south line of Clay Street - assumed 50' wide right-of- way, held by prescription, for an arc distance of 20.30 feet to a'h" Iron rod and cap set in the common line between the 20' wide alley and Lot 5, Block 127, the chord bears S 80' 15' 05" E - 20.30 feet; THENCE S 19' 33' 15" W along the east line of the 20' wide alley, for a distance of 109.97 feet to a' /f" Iron rod and cap set at the southwest comer of Lot 7, Black 127; THENCE N 90" 00' 00" W along the south line of the Townsite of Millican for a distance of 21.22 feet to the PLACE OF BEGINNING, containing 0.05 acre of land, more or less. Surveyed: Apri OF �.ir0�9 TF9tty B G. All. ICLI` N6 •r S. M. Kling 6 6,0071 •• +""2003` f R.P.L.S. No. 2003 9y °Reea,°` `O O 811A Prepared 12104113 kes2013- Mllllc Townsite- Crouch -20ft wide alley - 0.05ac -Block 127- 428800AM r4ofXel Vol. ��_ Pg._ //_ BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPARTMENT: Road & Bridge MEETING DATE: December 24, 2013 SUBJECT: Right -of -Way Abandonment — Rusk Street Consider and take action to close, vacate and abandon portion of the original, now unused public right -of -way of Rusk Street situated in the E. M. Millican Survey, A -40, and described in the Township of Millican plat. There is no public interest served by retaining the original right -of -way. Site is located in Precinct 1. The following supporting documentation is attached for reference: • Court Order • Exhibit A • Exhibit B • Exhibit C • Exhibit D • Exhibit E SUBMITTED BY: Joe . Salvato Right of -.7 Agent This request is APPROVED BY: Lloyd Wassermann Commissioner Precinct 1 Duane Peters, County Judge nrnissioners' Court Date: . ` �✓1 Pg� THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS ?Z ORDER NO. � � Q` o RE: CONSIDER AND TAKE ACTION TO CLOSE, VACATE AND ABANDON PORTION OF THE ORIGINAL, NOW UNUSED PUBLIC RIGHT -OF -WAY OF RUSK STREET SITUATED IN THE E. M. MILLICAN SURVEY, A- 40, AND DESCRIBED IN THE TOWNSHIP OF MILLICAN PLAT RECORDED IN VOLUME P, PAGE 484, DEED RECORDS OF BRAZOS COUNTY, TEXAS (PRECINCT 1) that the .. . the Commissiders WHEREAS, Rusk Street, a public right -of -way, portions of which are located in the E.M. Millican Survey, A -40, Brazos County, has been abandoned; and WHEREAS, the Court finds that no apparent public interest would be served by retaining the original right -of -way. NOW, THEREFORE, IT IS HEREBY ORDERED by the Commissioners Court of Brazos County, Texas, to abandon certain portions of land known as Rusk Street, as shown on Exhibit A, and that portions of Rusk Street will no longer be utilized as aright of way and should be abandoned, pursuant to Texas Transportation Code, Section 251.058, that title to the abandoned road be conveyed to abutting landowners and that a 0.08 acre tract located in the E. M. Milhcan Survey, A -40 be conveyed to the owner(s) of said land described in Volume 1215, Page 8 of the records filed with the County Clerk of Brazos County, as described on Exhibit B, a 0.04 acre tract located in the E. M. Mil ican Survey, A -40 be conveyed to the owner(s) of said land described in Volume 3224, Page 116 of the records filed with the County Clerk of Brazos County, as described in Exhibit C, and a 0.12 acre tract located in the E. M. Millican Survey, A -40 be conveyed to the owner(s) of said land described in Volume K, Page 69 of the records filed with the County Clerk of Brazos County, as described in Exhibit D, and a 0.11 acre tract located in the E. M. Millican Survey, A -40 be conveyed to the owner(s) of said land described in Volume 2614, Page 226 of the records &led with the County Clerk of Brazos County, as described in Exhibit E and that a metes and bounds description of the aforementioned tracts be attached to this Court's Order of Abandonment and filed in the County Records of Brazos County, Texas. APPROVED thiscday of 2013, by a vote of Ayes and Nays. [SIGNATURES TO FOLLOW ON NEXT PAGE] Voi /%J p . /t�� Duane Peters County Judge This instrument was acknowledged before me on this � I � day of December, 2013 by Duane Peters, an individual. Notary Public, State ,& / t- re A4,n, Commissi6net Lloyd Wassermann, Notary Be An Ed �n Public STATE OF TEXAS My Comm. Exp.O&%Z15 Precinct I This instrument was acknowledged before me on this Dg 4k day of December, 2013 by Lloyd Wassermann, an individual. Notary Public, State Notary PE ubblic STATE OF TEXAS MY Comm. Exp.08K192015 This instrument was acknowledged before me on this day of December, 2013 by Sammy Catalena, an individual. Notary Public, State oVe Bellmy Edmirarn ATE Notary O Public •/ ,), �., STATE OF TEXAS Commissioner Ke y Mallard, 'T a My Comm. Do. o M M15 Precinct 3 This instrument was acknowledged before me on this Or day of December, 2013 by Kenny Mallard, an individual. bkax- 2e Notary Public, Stare Texas •" .• t3ethan Pb Q'_tlL Notary liVOt"c ,"•. ;e+� STATE OF TEXAS Comm. Exp.pgg8rp15 ...:�::�..MY This instrument was acknowledged before me on this day of December, 2013 by Irma Cauley, an individual. Notary Public, State of Te. a •=4titt'i •••••'eblanyEdtabom Notary. Public STATE OF TEXAS / °4r My Comm. Ery,0NM15 �-XYYRIT A oil , OR qq •, o1. 2y' I I A u 1bl lA6t ',601 °ti, "6+n \, ' /••� ;EE i E I •1 I I ��- \ {Fe { Ae i avuveoa� Ali + 0,11 ►�1; .9�5 HIM AAv! 1� {,t lilt A i n�tgl���tE 'Ep Vol.. �.L� — Pg•L� ' �0( #18 TT B Townshe of Millican S.W. Tract - 0.08 Acre Rusk Street- 100' Wide Right -of-way Vol. P, Pg. 484 E. M. Millican Survey, A-40 Brazos County, Texas Field notes of a 0.08 acre tract or parcel of land, tying and being situated in the E. M. Millican Survey, Abstract No. 40, Brazos County, Texas, and being part of Rusk Street - 100' wide right-of-way as shown on the Townsite of Millican according to the plat recorded In Volume P, Page 484, of the Deed Records of Brazos County, Texas, and said 0.08 acre tract being more particularly described as follows: BEGINNING at a'/2' iron rod and rap set at the intersection of the west right- of-way line of Rusk Street With the south line of the Townsite of Millican, same being the south corner of Lot 10, Black 126, Townsite of Millican, same being the south comer of Lots 6 - 10, Block 126, described in the deed to Marie Elaine Garza Walker, recorded In Volume 1215, Page 8, of the Official Records of Brazos County, Texas, said comer also lying in the north line of the 2 acre tract described in the deed to H. W. Haskell, recorded In Volume K, Page 69, of the Deed Records of Brazos County, Texas, the northeast comer of a 2 acre tract described In the deed to Lewis E. Crouch. Sr., recorded in Volume 304, Page 248, of the Deed Records of Brazos County, Texas, bears west - 5.67 feet, said 'M." iron rod also lying in the north line of a 1 acre tract currently shown on the Appraisal District records as the Sam Danbridge Estate, recording Information unknown; THENCE N 190 33' 15" E along the common line between the beforementloned Rusk Street and Block 126, for a distance of 114.79 feet to a'h" iron rod and cap set in the centerilne of a 20' wide alley; THENCE S 70° 26'45" E fora distance of 33.33 feet to a %a" iron rod and cap set; THENCE S 19° 33' 15"W for a distance of 102.95 feet to a Y2" Iran rod and cap set in the common line between the beforementloned Townsite of Millican and the beforementioned Haskell - 2 acre tract; THENCE West along the common line between the beforementloned Townsite of Millican and the beforementloned Haskell - 2 acre tract, for a distance of 35.37 feet to the PLACE OF BEGINNING, containing 0.08 acre of land, more or less. Surveyed: April, 201 B S. M. ing R.P.L.S. No. 2003 Prepared 10/21/13 keSM13 • MIIGaen T whslte - Crouch -100fl right of way S.W. Tract 0.08ac- Rusk Street - 428800.dm. MMU & ndl•eeMg ""tans EXlfsa i 7 G Townsite of Millican N.W. Tract - 0.04 Acre Rusk Street - 100' Wide Right -of -way Vol. P, Pg. 484 E. M. Millican Survey, A-40 Brazos County, Texas Field notes of a 0.04 acre tract or parcel of land, lying and being situated in the E. M. Millican Survey, Abstract No. 40, Brazos County, Texas, and being part of Rusk Street - 100' wide right -of -way as shown on the Townsite of Millican according to the plat recorded in Volume P, Page 484, of the Deed Records of Brazos County, Texas, and said 0.04 acre tract being more particularly described as follows: COMMENCING at a'b" iron rod and cap set at the intersectlon of the west right -of- way line of Rusk Street with the south [Ina of the Townsite of Millican, same being the south comer of Lot 10, Block 128, Townsite of Millican, same being the south comer of Lots 6 - 10, Block 126, described in the deed to Made Elaine Garza Walker, recorded In Volume 1215, Page 8, of the Official Records of Brazos County, Texas, said comer also lying in the north line of the 2 acre tract described in the deed to H. W. Haskell, recorded in Volume K, Page 69, of the Deed Records of Brazos County, Texas, the northeast comer of a 2 acre tract described In the deed to Lewis E. Crouch, Sr., recorded in Volume 304, Page 248, of the Deed Records of Brazos County, Texas, bears west - 5.67 feet, said 'h" Iron rod also tying in the north line of a 1 acre tract currently shown on the Appraisal District records as the Sam Danbridge Estate, recording information unknown; THENCE N 19' 33' 15" E along the common line between the beforementioned Rusk Street and Block 126, for a distance of 114.79 feet to a'r5" iron rod and cap set in the centerline of a 20' wide alley for the PLACE OF BEGINNING of this description; THENCE N 19° 33' 15" E along the common line between the beforementioned Rusk Street, and Block 126, at a distance of 10.0 feet pass the south comer of Lot 5, Block 126, same being the south comer of Lots 1 - 5, Block 126, described in the deed to Sharon A. Lewis, recorded In Volume 3224, Page 116, of the Official Records of Brazos County, Texas, continue on, for a total distance of 55.92 feet to a'h" Iron rod and cap set in the south line of Clay Street - assumed 50' wide right-of-way, held by prescription, same being in a curve, concave to the north, having a radius of 1445.00 feet; THENCE Easterly along said curve, same being the south line of Clay Street, held by prescription, for an arc distance of 33.35 feet to a 'f." iron rod and cap set, the chord bears S 71 ° 56' 34" E - 33.34 feet; THENCE S 19" 33' 15" W for a distance of 56.79 feet to a Ya iron rod and cap set in the centedine projection of a 20' wide alley; THENCE N 70" 26' 45" W for a distance of 33.33 feet to the PLACE OF BEGINNING, containing 0.04 acre of land, more or less. Surveyed: Apol, 20 S. M. Kling S.M. Mil " N..... R.P.L.S. No. 2003 � X60 "s.4� yOo� sent° �JO UP Prepared 1021113 Ko&2013- MIIIMan Townelte - Crouch -100ft right of way N.W. Tract 0.04ac -Rusk Street - 428E00.dwx KLING ENGINEERING & SURVEYING, a Division of CtvO Engineering Consultants Vol. rXff137T P Townsite of Millican Center Tract - 0.12 Acre Rusk Street - 100' Wide Right-of -way Vol. P, Pg. 484 E. M. Millican Survey, A-40 Brazos County, Texas Field notes of a 0.12 acre tract or parcel of land, lying and being situated in the E. M. Millican Survey, Abstract No. 40, Brazos County, Texas, and being part of Rusk Street - 100' wide right -of -way as shown on the Townsite of Millican according to the plat recorded in Volume P, Page 484, of the Deed Records of Brazos County, Texas, and said 0.12 acre tract being more particularly described as follows: COMMENCING at a %" iron rod and cap set at the intersection of the west right-of- way line of Rusk Street with the south line of the Townsite of Millican, same being the south comer of Lot 10, Block 126, Townsite of Millican, same being the south comer of Lots 6 - 10, Block 126, described in the deed to Marie Elaine Garza Walker, recorded in Volume 1215, Page 8, of the Official Records of Brazos County, Texas, said comer also lying in the north line of the 2 acre tract described In the deed to H. W. Haskell, recorded in Volume K, Page 69, of the Deed Records of Brazos County, Texas, the northeast comer of a 2 acre tract described in the deed to Lewis E. Crouch, Sr., recorded in Volume 304, Page 248, of the Deed Records of Brazos County, Texas, bears west - 5.67 feet, said'/." Iron rod also lying in the north line of a 1 acre tract currently shown on the Appraisal District records as the Sam Danbridge Estate, recording information unknown; THENCE East along the common line between the beforementioned Townsite of Millican and the Haskell - 2 acre tract, for a distance of 35.37 feet to a i4" Iron rod and cap set for the PLACE OF BEGINNING of this description; THENCE N 19° 33' 15" E parallel to and 33.33 feet east of the west right -of -way line of the beforementioned Rusk Street, for a distance of 159.75 feet to a '%" iron rod and cap set in the south line of Clay Street - assumed 50' wide right -of -way held by prescription, same being In a curve, concave to the north, having a radius of 1445.00 feet; THENCE Easterly along said curve, same being the south line of Clay Street, held by prescription, for an arc distance of 33.37 feet to a %d' Iron rod and cap set, the chord bears S 73' 15' 56" E - 33.37 feet; THENCE S 19° 33' 15" W for a distance of 149.55 feet to a'h' iron rod and cap set in the common line between the beforementioned Townsite of Millican and the beforementioned Haskell - 2 acre tract; THENCE West along the common line between the beforementioned Townsite of Millican and the beforementioned Haskell - 2 acre tract, for a distance of 35.37 feet to the PLACE OF BEGINNING, containing 0.12 acre of land, more or less. Surveyed: April, 2013 OF �Q6.` �•!•FN�O�.`Sp ` B . ?epl' F S. M. ••kiING 2 03 +�- „^•••- v ;T % R. P.L.S. No. 2003 � SUFN� Prepared 10/21/13 kea2013 - Mlllimn Townsite - Crouch- 1001t Kght W way Center Tract 0.12ac - Rusk street . 428800 derx °r�WNL ;ra.Bk4alenar- CawLaa®in, > /Ang Concultanb Vol. / 9'3 Pg._5` FXe3t .T 7 E Millican Townsite East Tract - 0.11 Acre Rusk Street -100' Wide Right-of-way Val. P, Pg. 484 E. M. Millican Survey, A -40 Brazos County, Texas Field notes of a 0.11 acre tract or parcel of land, lying and being situated in the E. M. Millican Survey, Abstract No. 40, Brazos County, Texas, and being part of Rusk Street - 100' wide right-of-way as shown on the Townsite of Millican according to the plat recorded in Volume P, Page 484, of the Deed Records of Brazos County, Texas, and said 0.11 acre tract being more particularly described as follows: COMMENCING at a Y =" iron rod and cap set at the Intersection of the west right-of- way line of Rusk Street with the south line of the Townsite of Millican, same being the south comer of Lot 10, Block 126, Townsite of Millican, same being the south comer of Lots 6 - 10, Block 126, described in the deed to Marie Elaine Garza Walker, recorded in Volume 1215, Page 8, of the Official Records of Brazos County, Texas, said comer also lying In the north line of the 2 acre tract described In the deed to H. W. Haskell, recorded in Volume K, Page 69, of the Deed Records of Brazos County, Texas, the northeast corner of a 2 acre tract described In the dead to Lewis E. Crouch, Sr., recorded In Volume 304, Page 248, of the Deed Records of Brazos County, Texas, bears west - 5.67 feet, said '' /." Iron rod also lying in the north line of a 1 acre tract currently shown on the Appraisal District records as the Sam Danbddge Estate, recording information unknown; THENCE East along the common line between the beforementioned Townsite of Millican and the Haskell - 2 acre tract, for a distance of 35.37 feet to a %:" iron rod and cap set for the PLACE OF BEGINNING of this description; THENCE N 19" 33' 15" E parallel to and 33.33 feet west of the east dghtof -way line of the beforementioned Rusk Street, for a distance of 149.55 feet to a 'h" iron rod and cap set in the south line of Clay Street - assumed 50' wide dghtof -way held by prescription, same being a curve, concave to the north, having a radius of 1445.00 feet; THENCE Easterly along said curve, same being the south line of Clay Street, held by prescription, for an arc distance of 33.42 feet to a h" Iron rod and cap set In the west line of Block 127, Townsite of Millican, the chord bears S 740 35'24" E - 33.42 feet; THENCE S 19" 33' 15" W along the common line between the beforementioned Rusk Street and Block 127, for a distance of 140.12 feet to a' /2" iron rod and cap set In the common line between the beforementioned Townsite of Millican and the beforementioned Haskell - 2 acre tract; THENCE West along the common line between the beforementioned Townsite of Millican and the beforementioned Haskell - 2 acre tract, for a distance of 35.37 feet to the PLACE OF BEGINNING, containing 0.11 acre of land, more or less. Surveyed: April, 2 13 B iw o S. M. Kling R.P.L.S. No. 2003 Prepared 10/21/13 kes2013 - MUNcen Tovmeae -Crouch -100a right of way East Tract 0.11ac - Roek atreat - 426a00.dacr KUNG ENGINEER ,.v rM, pn0:_.g Coo Ivol. //,j Pg. lY BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPARTMENT: Road & Bridge MEETING DATE: December 24, 2013 SUBJECT: Right -of -Way Abandonment — Smith Street Consider and take action to close, vacate and abandon portion of the original, now unused public right -of -way of Smith Street situated in the E. M. TvIillican Survey, A -40, and described in the Township of Millican plat. There is no public interest served by retaining the original right -of -way. Site is located in Precinct 1. The following supporting documentation is attached for reference: • Court Order • Exhibit A • Exhibit B • Exhibit C • Exhibit D SUBMITTED BY: Jo . Salvato APPROVED BY: Uoyd Wassermann Right of Way Agent / Commissioner Precinct 1 This request is L4'APPROVED / DENIED 0 by Commissioners' Court Duane Peters, County Judge Date: Vol. THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS ORDER NO. 0-019 RE: CONSIDER AND TAKE ACTION TO CLOSE, VACATE AND ABANDON PORTION OF THE ORIGINAL, NOW UNUSED PUBLIC RIGHT -OF -WAY OF SMITH STREET SITUATED IN THE E. M. MILLICAN SURVEY, A -40, AND DESCRIBED IN THE TOWNSHIP OF MILLICAN PLAT RECORDED IN VOLUME P, PAGE 484, DEED RECORDS OF BRAZOS COUNTY, TEXAS (PRECINCT 1) MOTION BY l xf t P 1r rna nf7 SECONDED BY i t _� Mn La ii I Pq that the following action be taken by the Commissioners Court: WHEREAS, Smith Street, a public right -of -way, portions of which are located in the E. M. Millican Survey, A -40, Brazos County, has been vacated and abandoned; and WHEREAS, the Court finds that no apparent public interest would be served by rctaining the original right -of -way. NOW, THEREFORE, IT IS HEREBY ORDERED by the Commissioners Court of Brazos County, Texas, to abandon certain portions of land known as Smith Street, as shown on Exhibit A, and that portions of Smith Street will no longer be utilized as a right of way and should be abandoned; pursuant to Texas Transportation Code, Section 251.058, that tide to the abandoned road be conveyed to abutting landowners and that a 0.05 acre tract located in the E. M. Millican Survey, A -40 be conveyed to the owner(s) of said land described in Volume 2729, Page 136 of the records filed with the County Clerk of Brazos County, as described on Exhibit B, a 0.08 acre tract located in the E. M. Millican Survey, A-40 be conveyed to the owner(s) of said land described in Volume 32, Page 420 and Volume 69, Page 226 of the records filed with the County Clerk of Brazos County, as described in Exhibit C, and a 0.04 acre tract located in the E. M. Millican Survey, A -40 be conveyed to the owner(s) of said land described in Volume 11600, Page 51 of the records filed with the County Clerk of Brazos County; as described in Exhibit D, and that a metes and bounds description of the aforementioned tracts be attached to this Court's Order of Abandonment and fried in the County Records of Brazos County, Texas. APPROVED this o *day of 2013, by a vote of -5— Ayes and Nays [SIGNATURES TO FOLLOW ON NEXT PAGE] Duan Peters, County Judge This instrument was acknowledged before me on this lc2t day of December, 2013 by Duane Peters, an individual. �J Notary Public, Stat eof Texas ................. ...............6. �I"y NOtefY public ¢. ^ Cpmmi toner Lloyd Wassermann, STATE OF TEXAS , ' M Comm. Exp, O WWO Precinct 1 �"... y This instrument was acknowledged before me on this_ day of December, 2013 by Lloyd Wassermann, an individual. Notary Public, State Sammy Catalena, / alt 6Jl� This instrument was acknowledged before me on this pG�j Sammy Catalena, an individual. bt&" Notary Public, State o Commissioner K nn • Mallard, Precinct 3 Beny Ecv: >trr: tha Notary Pk,r+., STATE OF ?i: zA My Comm. Exp. U r:rirr; day of December, 2013 by Bethany Edultrom Notary Public STATE OF TEXA' My Comm. Exp.OSM(, rwhThis instrument was acknowledged before me on this n day of December, 2013 by Kenny Mallard, an individual. Notary Public, State'glp ,,,,,,,,.. ............... o' + Bethany Eckaftm '.* Notary Public 1,.;. STATE OF TEXAS i ommissio er Irm ;+� My Comm. Exp. pg,p=15 Precinct 4 ..... ............................... nntacknowledged This instru before me on this C�e— day of December, 2013 by Irma Cauley, an individual. Notary Public, Sta TOO Texas ... ............ ».................. .F F Bethany Eckstrom Cj �• Notary Public STATE OF TEXAS "i • �cd' My Comm. Exp.OSM15 t ..... ............................... as y4 Al' r i I h sp IJ f II pL-si i y A :ooaaL.g I r � r6 +�A i6I A IaD IgIA g ru I I0Agi deli;lld ��i�g T y Jill, t ,5 ,q 1161 gill'. vi;f F l- FXtfIRT7 13 Townsite of Millican West Tract - 0.05 Acre Smith Street - 80' Wide Right -of -way Vol. P, Pg. 484 E. M. Millican Survey, A-40 Brazos County, Texas Field notes of a 0.05 acre tract or parcel of land, lying and being situated in the E. M. Millican Survey, Abstract No. 40, Brazos County, Texas, and being part of Smith Street - 80' wide right -of -way as shown on the Townsite of Millican according to the plat recorded in Volume P, Page 484, of the Deed Records of Brazos County, Texas, and said 0.05 acre tract being more particularly described as follows: COMMENCING at a'IN iron rod and cap set at the intersection of the west rightof- way line of Rusk Street with the south line of the Townste of Millican, same being the south comer of Lot 10, Block 126, Townsite of Millican, same being the south comer of Lots 6 - 10, Block 126, described in the dead to Made Elaine Garza Welker, recorded In Volume 1215, Page 8, of the Official Records of Brazos County, Texas, said comer also lying in the north line of the 2 acre tract described in the deed to H. W. Haskell, recorded In Volume K, Page 69, of the Deed Records of Brazos County, Texas, the northeast comer of a 2 acre tract described in the deed to Lewis E. Crouch, Sr., recorded in Volume 304, Page 248, of the Deed Records of Brazos County, Texas, bears West - 5.67 feet, said'' /]" Iron rod also lying in the north line of a 1 acre tract currently shown on the Appraisal District Records as the Sam Danbddge Estate, recording information unknown; THENCE East along the south line of the beforementioned Townsite of Millican same being the north line of the beforementioned Haskell - 2 acre tract, and through a 1.0 acre tract described in the deed to James Frank Crouch, Jr., recorded in Volume 2729, Page 136, of the Official Records of Brazos County, Texas, (for a complete description see Volume 587, Page 386, of the Deed Records of Brazos County, Texas), for a distance of 371.42 feet to a h' iron rod and cap set at the common comer between Block 127 and Smith Street, for the PLACE OF BEGINNING of this description; THENCE N 19" 33' 15" E along the common line between the beforementloned Block 127 and Smith Street, for a distance of 94.71 feet to a ''A" iron rod and cap set in the south line of Clay Street, assumed 50' wide right -of -way, held by prescription, same being a curve, concave to the north, having a radius of 1445.00 feet; THENCE S 08° 18'07" E for a distance of 90.19 feet to a %" iron rod and cap set at the common comer between that portion of a 1.0 acre tract described in the deed from Made Elaine Garza Walker to James F. Crouch, Jr., recorded in Volume 2729, Page 138, of the Official Records of Brazos County, Texas, (for a complete description see Volume 587, Page 386, of the Deed Records of Brazos County, Texas), that lies south of the south line of the Townsite of Millican as shown on the plat recorded In Volume "P", Page 484, of the Deed Records of Brazos County, Texas, same being 0.52 acre, and a 1 -118'h acre tract described in the dead to John M. Lawrence recorded in Volume 32, Page 420, of the Deed Records of Brazos County, Texas, said tract also described in the deed to Ernest McDade, recorded in Volume 69, Page 226, of the Deed Records of Brazos County, Texas, the northwest comer of the said Crouch - 1.0 acre tract bears N 00" 51' 36" W - 120.5 feet; THENCE N 90° 00' 00" W along the south line of the Townsite of Millican, for a distance of 44.72 feet to the PLACE OF BEGINNING, containing 0.05 acre of land, more or less. s. OF Surveyed: April, 2013 a.rr...... B '2003 9y0„;rssle0 R.P.L.S. No. 2003 SURV Prepared 12/06/13 ke 013- Milecen Trwne e- Crouch - Wfr dehf of wry West Tract 0.00ac - Srt th Street- 426800.0 PN6INPPRINC L R1IRV WC... a nM.inn of Civ l Fnnineednn C.neul,n Oct Vol. .3 Pg. %Jr Cxr�z3 T T C Townsite of Millican Center Tract - 0.08 Acre Smith Street - 80' Wide Right -of -way Vol. P, Pg. 484 E. M. Millican Survey, A-40 Brazos County, Texas Field notes of a 0.08 acre tract or parcel of land, lying and being situated in the E. M. Millican Survey, Abstract No. 40, Brazos County, Texas, and being part of Smith Street - 80' wide right-of-way as shown on the Townsite Of Millican according to the plat recorded in Volume P, Page 484, of the Deed Records of Brazos County, Texas, and said 0.08 acre tract being more particularly described as follows: COMMENCING at a A. iron rod and cap set at the intersection of the west right-of-way line of Rusk Street with the south line of the Townsite of Millican, same being the south corner of Lot 10, Block 126, Townsite of Millican, same being the south comer of Lots 6 - 10, Block 126, described in the deed to Marie Elaine Garza Walker, recorded In Volume 1215, Page 8, of the Official Records of Brazos County, Texas, said comer also lying in the north line of the 2 acre tract described in the deed to H. W. Haskell, recorded in Volume K, Page 69, of the Deed Records of Brazos County, Texas, the northeast corner of a 2 acre tract described in the deed to Lewis E. Crouch, Sr., recorded in Volume 304, Page 248, of the Deed Records of Brazos County, Texas, bears West - 5.67 feet, said ''A" iron rod also lying in the north line of a 1 acre tract currently shown on the Appraisal District Records as the Sam Danbridge Estate, recording information unknown; THENCE East along the south line of the beforementioned Townsite of Millican same being the north line of the beforementioned Haskell - 2 acre tract, and through a 1.0 acre tract described In the deed to James Frank Crouch, Jr., recorded in Volume 2729, Page 136, of the Official Records of Brazos County, Texas, (for a complete description see Volume 587, Page 386, of the Deed Records of Brazos County, Texas), for a distance of 416.14 feet to a'' /� iron rod and cap set at the common comer between that portion of a 1.0 acre tract described in the deed from Marie Elaine Garza Walker to James F. Crouch, Jr., recorded In Volume 2729, Page 136, of the Official Records of Brazos County, Texas, (for a complete description see Volume 587, Page 386, of the Deed Records of Brazos County, Texas), that lies south of the south line of the Townsite of Millican as shown on the plat recorded in Volume "P ", Page 484, of the Deed Records of Brazos County, Texas, same being 0.52 acre, and a 1.118'" acre tract described in the deed to John M. Lawrence recorded in Volume 32, Page 420, of the Deed Records of Brazos County, Texas, said tract also described in the dead to Ernest McDade, recorded in Volume 69, Page 226, of the Deed Records of Brazos County, Texas, for the PLACE OF BEGINNING of this description; THENCE N 08" 18' 07" W for a distance of 90.19 feet to a'h" Iron rod and cap set at the intersection of the east line of Lot 5, Block 127, Townsite of Millican with the south line of Clay Street, assumed 50' wide right-of-way, held by prescription, same being a curve, concave to the north having a radius of 1445.Do feet, the northeast comer of Lot 5, Block 127, which lies In the 50' wide right-of -way, held by prescription, of Clay Street bears N 19° 33' 15" E - 20.8 feet: THENCE along the south line of Clay Street - assumed 50' wide right-of-way held by prescription, as follows: Easterly along said curve, for an arc distance of 22.02 feet to a Y:" iron rod and cap set at the end of this curve, the chord bears S 85' 45'47" E - 22.02 feel, S 86" 11'58" E for a distance of 18.67 feet to a %" iron rod and cap set; THENCE S 08" 18' 07" E for a distance of 87.30 feet to a' /i iron rod and cap set at the common corner between Smith Street - 80' wide right -of -way, and Lot 1, Block 128, Townsite of Mlllican, same being on the common line between the south line of the Townsite of Millican with the north line of the beforementioned Lawrence - 1 -118'h acre tract; THENCE N 90" DO' 00" W along the common line between the beforementioned the south line of the Townsite of Mlllican and the north line of the beforemen8oned Lawrence 1 -1 /8° acre tract, for a distance of 40.18 pet to the PLACE OF BEGINNING, containing 0.08 acre of land, more or less. q�.;�F.." Surveyed: April, 2QIA, y'GO::xss::r�1i� R.P.L.S. No 2003 SURD Prepared 1200/13 kee2013 - ME11can Tewaelte - Crouch -Sett right of way Center Tract 0.08ac - Smith Street - 429800.decx KLING 11(.;1 -/�U- - Pg. /�-� j toxMTBT T a Townsite of Milliran East Tract - 0.04 Acre Smith Street - 80' Wide Right -of -way Vol. P, Pg. 484 E. M. Millican Survey, A40 Brazos County, Texas Field notes of a 0.04 acre tract or parcel of land, lying and being situated in the E. M. Millican Survey, Abstract No. 40, Brazos County, Texas, and being part of Smith Street - 80' wide right -of -way as shown on the Townsite of Millican according to the plat recorded in Volume P, Page 484, of the Deed Records of Brazos County, Texas, and said 0.04 acre tract being more particularly described as follows: BEGINNING at a K" Iron rod and cap set at the southwest comer of Lot 1, Block 128, Townsite of Millican, same being In the common line between the south line of the Townsite of Millican and the north line of a 1 -Ile acre tract described in the deed to John M. Lawrence, recorded in Volume 32, Page 420, of the Deed Records of Brazos County, Texas, said tract also described In the deed to Ernest McDade recorded In Volume 69, Page 226, of the Deed Records of Brazos County, Texas, a W iron rod and cap set at the northwest corner of the beforementloned 1 -1/8' acre tract bears N 90" 00' 00' W - 40.18 feet; THENCE N 08" 18' 07" W for a distance of 87.30 feet to a 1/: iron rod and cap set in the south line of Clay Street - assumed 50' wide right-of-way, held by prescription; THENCE S 86" 11' 58" E along the south line of Clay Street - assumed 50' wide right-of-way, held by prescription, for a distance of 42.38 feet to a'h" iron rod and cap set at the Intersection of the west line of the beforementioned Block 128, with the south line of Clay Street; THENCE S 19" 33' 15" W along a projection of and the west line of Lot 1, Block 128, at a distance of 1.62 feet pass the northwest comer of Lot 1, Block 128, continue on, for a total distance of 88.69 feet to the PLACE OF BEGINNING, containing 0.04 acre of land, more or less. Surveyed: April, 2013 % e n9 R.P.L.S. No. 2003 Prepared 12/08/13 kes2013 - Mlllican Townsite -Crouch - M right of way East Tract 0.04ac - Smith Seeet - 428800.docx 1­ ro eneNM]tIW Co.s.lt0le5 VOI.!Z /�� DEPARTMENT: MEETING DATE: SUBJECT: BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM Road & Bridge December 24, 2013 Private Property Access Request permission to enter private property owned by Ruby L. Urso located on Lloyd Lane. Project will trim and remove underbrush along fence line within curve to improve sight distance. This work is being performed for the health, safety and welfare of the general public. Site is located in Precinct 2. SUBMITTED BY: Joe IKSAIVato Right of Way Agent This request is i APPROVED BY: Duane Peters, County Judge DATE: Vol. / 3__ P'. /> l iissioners' Court 16 I- P Or PP BRAZOS COUNTY PRIVATE PROPERTY ACCESS FORM E Duane Peters Brazos County Judge Lloyd Wassermann Commissioner Pct. 1 Sanely Catalena Commissioner Pct 2 Kenny Mallard Commissioner Pct 3 Inns Cauley Commissioner Pct 4 I. OWNER(S): Ruby L. Urso R. Alan Munger, P.E. County Engineer Brazos County Road 8 Bridge Dept. 2617 Hwy 21 West Bryan, Texas 77803 Office. 979 422 -2127 Fax 979 - 775 -0453 ramungerebrazoscountyugov II. ADDRESS: 2903 Braeburn Street Bryan, Texas 77802 III. LOCATION OF WORK: Lloyd Lane R305046 — John W Stewart, A -212, Tract 41.1, 94.385 acres IV. DESCRIPTION OF WORK: Permission to enter property for the purpose of trimming and removing underbrush along fence line on each side of curve to improve sight distance. This work is being done for the health, safety and welfare of the general public. V. MAINTENANCE: Yes X No IF YES, ESTIMATE FREQUENCY OF MAINTENANCE: Only when necessary to improve the sight distance around curve. I (we) the undersigned owner(s) grant permission to Brazos County the ability to access the above mentioned private property for roadway maintenance purposes. Owner's Signature: Date: R. Alan Munger, P.E J V. Salvato County Engineer R ght of Way Agent BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPARTMENT: Road & Bridge MEETING DATE: December 24, 2013 SUBJECT: Utility Permit — Halcon Field Services, LLC Consider and take action on the Halcon Field Services utility permit to construct 8" road bore under Goodson Bend Road approximately 7,800' southeast of SH 47. Project will connect several oil wells in the area. Site is located in Precinct 4. SUBMITTED BY: Right of Way Agent This request is APPROVED BY: 2 c2P7 / DENIED ❑ by Commissioners' Court Duane Peters, County Judge DATE: � I —I *� APPLICATION FOR PIPELINE UTILITY PERMIT DESIGNATING PLACEMENT OF UTILITY IN COUNTY RIGHT OF WAY TO: THE COUNTY ENGINEER OF BRAZOS COUNTY, TEXAS Comes now Halcon Field Services. LLC [company name], hereinafter referred to as "Company" a Delaware [state] Corporation, with authority to transact business in Texas, acting by and through its duly authorized representative, and hereby petitions the County Engineer for the right to lay, construct, maintain, repair and /or operate equipment under, over, across and /or along certain County Roads as shown on drawings and diagrams attached hereto and said location described as follows: Facility to Cross Road Road Name & Block Number Length of Crossing TYPE OF CONSTRUCTION CHECK ONE Bored I Jacked Driven Cased Goodson Bend Road 60' X Facility to Parallel County Road Within Right -Of -Way CONSTRUCTION TYPE t 8.625" Diameter 0.250" Wall Thickness N High Pressure Underground ❑ Low Pressure Underground Pipeline (60 psi or greater Pipeline (60 psi operating Material Specification X -52 Steel operating pressure) pressure) Minimum Yield Strength 52.000 tlsi Maximum Operation Pressure 1440 Dsl The location and description of the proposed installation and appurtenances must be fully shown on the attached detailed drawings. The Company shall commence actual construction /work in good faith within 60 days from the date of said permit and shall complete said construction /work within 60 working days. (COMPANY MUST FILL IN). If such construction is not begun by the 601h day, Company will be required to apply for a new permit. Company declares that prior to filing this application, it has ascertained the location of all existing utilities, both aerial and underground, and the filing of this application is prima facie evidence that the proposed installation will not conflict with any existing utility. A copy of this pert-nit shall be kept at the job site any time work is being performed It is expressly stipulated that this Permit is a license for permissive use only and that the placing of facilities upon public property pursuant to this permit shall not operate to create or vest any property right in said holder. It is understood and agreed that the rights and privileges herein set out are granted only to the extent of the County's right, title and interest in the land to be entered upon and used by the holder and the holder will at all times assume risk of and indemnify, defend and save harmless Brazos County from and against any and all loss, damages, cost or expense arising in any manner on account of the exercise or attempted exercise by said holder of the aforesaid rights and privileges. Any deviation from these specifications must be approved by Brazos County Engineer's Office or its designated representative. Approval of County Engineer's Office may take as long as two weeks after complete application is received Applicant agrees to comply with all rides of the County Commissioners and the County Engineer in consuRuction of said Insiallatlon attached hereto as BRAZOS COUNTY DESIGN STANDARDS AND SAFETY PRECAUTION REQUIREMENTS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY and incorporated herein for reference. In rile event Company falls to obtain a permit prior to the installation or floes not laslall utilities in compliance wilb installation requirements set forth herein (i.e. depth, location, etc), Company assuntes all financial responsibitby for dantages and/or destruction of Imes, cables, etc. based apon bs failure to comply wide Brazos County requirements. Applicant agrees that if Brazos Comfy dentatstrales a violation of the leans of this policy, Applicant saprdates that requisires for htjancflve relief exist and flint Brazos County is entitled to relief enjoining any conduct by applicant which is contrary to the policies. This permit is a revocable permit Brazos County reserves the right to revoke this perndt rut any tone, is file sole disclretioa of Brazos County, for interests of public health, safely or welfare, or fur failure to repair airy damages apon demand, or for mry other reason deemed sufficient by Brazos County. In t/ne event Coatpany fails to comply with any or all of the requirements as set forth herein, the County rnny take such action as It deems appropriate to connpel compliance. The County Engineer further retains line right to revoke this Penmit by verbal nolificntion to the Applicant/Company. Fallnre to obtain this pernnh arrUor notify the Coatty Engineer's Office within 24 hours of beginning cotslrucdoa stroll constiline gronuls for job sbutdown. By signing below, I certify that I am authorized to represent the Company listed below, and that the Company agrees to the conditions /provisions included in this permit. hWC61 FlL'tj 1 Ir -xylr -� Com,.pany N ite S e e r l iT� t By — Si ur �rini�F>✓ itle Address Jhcy�t 14 �IIIS _ City State Irp ---31A -er 2]Al� Phone Number _�i1 si:r 41�i(f� (C4 if e-S CQv t Email: Vol. _- _ _J 9 Z _ �_ PIPELINE UTILITY APPROVAL Brazos County offers no objection to the proposed location of file utility in the County right of way as shown by accompanying drawings and notice dated JZ- N7� 7D/j except as noted below: (Month/Day/Year) EXCEPTIONS: Na,vO D .os County BRAZOS COUNTY, TEXAS THOMAS McKINNEY SURVEY ABSTRACT No. 33 TYPICAL- UVGASED ROAD CRDSSIAFC- uiTrvOr wl -n i>e-tro xM u ' 6,wcmTfahmm-Iwlxwn CI 9� "l I I , wAPNOa cnmOmcaxmorna+ nSPIW.T SURFACE I�n�ltp 7� IrtA'np. IvX Wx. CARRIER PIPE I. KU PIPE f01 OF 8.625'O.D. R 0250' W.T., X-52 LINE PIPE IS MILS PBS WTrH 30 MI S ARO COATED LINE PIPE CARRIER PIPE DATA CONTENTS TO BE HANDLED NATURALGAS CLASSIFICATION CLASS PRE MATERIAL STEEL SPECRICATION AND GRADE OF PIPE MATERIAL X-52 OUTSIDE DIAMETER AND WALL THICKNESS 0.625' OD. x ILM WALL YIELD 4111ENG5H OF PIPE MATERIAL 52,000 PSI. WELDED TYPE OF JOINT METHOD OF INSTALLATION BORING —- MAXIMUM OPERATLNG PRESSURE 1,660 PSI _ I5 MILS PBE W130 MILS AR COATING MATERIALS HEIGHT ABOVE GROUND WARNING SIGNS EACH SIDE 6' -C' • (COUNTY ROAD) MINIM NA DEPTH BENEATH DITTIES OR DRAINAGE STRLCfURPS 10'-0' ONE(1)TWO WIRE CATHODIC PROTECTION TEST STATION 100 AmV LINE.: HEVIELL0 NO. IH Halcon Field Services, LLC PROPOSED Rx PIPELINE CROSSING UNDER GOODSON BEND ROAD (COUNTY ROAD) Owo.rr: O"IIi 12N2/l011 IBD WAYNE ACRES P.LS., INC. svu NA cRn6r: xu A PnAR,S, SxR w LbRRR'x1IR^ FD WX% w".... L .2 wFARW .LOUT R 69990801 nn1YKIA1 vu1. / /✓ F g, /re 7 A(s ' HALCON FIELD SERVICEs� LLC This letter is written to comply with section H— item 3 of the "Brazos County Roadway Safety and Road Preservation Standards" for work conducted in Brazos County right -of -ways: The design and installation of this pipeline and roadway crossings will be constructed in accordance to 49 CPR Part 192 of the Federal Safety Standards. Project Design and Installation Parameters Project — Ridgeback — Hudspeth Rd Product — Natural Gas Pipe Diameter — 8.625" Pipe Wall Thickness -8333 d -aSa �� Material Specification —Steel, X -52 Minimum Yield Strength — 52,000 psi Maximum Operating Pressure —1,440 psi This pipeline is considered high pressure and will consist of a non cased pipe with county road crossings depths at or greater than 10' (120 ") below ditch flow line. Z Ch wis Contact Rep. For Halcon Field Services LLC 512- 393 -9958 cha nceylewis(apva hoo.com BRAZOS COUNTY ROADWAY SAFETY AND ROAD PRESERVATION STANDARDS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY A. General Requirements 1. Adequate drainage shall be maintained in ditches at all times. 2. Permittee will use best management practices ( "BMP ") (EPA and TCEQ both provide lists of examples of BMPs) to minimize erosion and sedimentation resulting from the proposed installation. 3. The permittee shall take precautions to avoid damage to property. All County Right of Way and property shall be restored to its original condition, as far as practical, in the opinion of the County Engineer or appointed representative. 4. The constriction and maintenance of such utility shall not interfere with the property or rights of a prior occupant. S. PermhWe shall not interfere with other utilities located in the right of way. In the event damages occur, permittee will be liable to the County or other utilities running through the right of way. 6. County Engineer shall determine whether or not permittee's plans shall inconvenience the public. If it is determined that inconvenience to the public exists, then the County Engineer will decide whether such project will be allowed or if an alternative exists so as not to inconvenience the public. B. Sttfeo, Requirements I. Proper traffic control measures must be put in place prior to beginning work and remain in place during the duration of the job. All traffic control measures nnust follow the Texas Manual of Uniform Traffic Control Devices (TMUTCD). See Traffic Control Requirements below. 2. During construction, all safety regulations of the Texas Department of Transportation shall be observed. 3. Permittee must take such precautions and measures, including placing and displaying safety devices, as may be necessary, in order to safely conduct the public through the project area. Company shall provide flagmen, signs, signals or devices necessary to provide complete safety to the public. 4. Adequate provisions must be made to cause minimum inconveniences to traffic and adjacent property owners. 5. No cable, conduit and/or pole line shall be laid, constructed, maintained and/or repaired so as to constitute a danger or hazard of any kind to persons or vehicles using such road. Any poles placed in the Right of Way for future installation shall be placed at the back of the Right of Way. Exceptions may be approved by the County Engineer. C. Traffic conlrol Plan I. A traffic control plan, pursuant to the TMUTCD or Engineered Traffic Control Plan must be provided for the following: a. hole) left open over night, requires specific nighttime m e traffic coro Any construction (i.e. pit, excavation, measures pursuant to the TMUTCD; b. Ifconshlrction is within ten (10) feet ofthe roadway; or c. Any work performed in the road right- of -wny; 2. Plan nnust be attached to the permit and kept at the job site any time work is being performed. 3. Plan must set forth the time of completion for the job D. Design Standards I. All overhead installations shall conform to clearance standards of the Texas Department ofTranspotation and the pole be placed in the designated area for power specified as set forth in the Texas Utilities Code, Section 181.045. 2. All pole installation (including lighting) shall be placed at the backside of the Right of Way to ensure safety to the public. Any pole placed in violation of this requirement will be required to be moved to the appropriate location at the company's expense, Exceptions may be approved by the County Engineer. 3. All underground installations shall (these are minimum depths — utility may place deeper): a. be placed at a minimum depth of Forty-eight (48) inches below the top of the pavement; b. be at least thirty -six (36) inches below ditch Flow line when installation is within the area measured from top of bank to top of bank; c. be at least forty -eight (48) inches below ditch flow line if low pressure gas or petroleum lines. For high pressure gas and petroleum lines, see High Pressure Pipelines requirements listed below; d. not be closer than ten (10) feet from the edge of pavement. Exceptions may apply in rights of way of less than 60'. 4. Water Lines: All water lines must be a minimum 36- inches below the ditch flow line and cased. Waterlines shall be cased if crossing under the roadway. 5. Utilities in all new developments that have 60 feet or greater of right of way shall be installed within designated locations based upon the type of utility. The locations shall be as follows: (measured from back of right -of -way). Power— 0 -2 feet, nominally I' Phone — 2 -4 feet, nominally 3' Gas — 4 -6 feel, nominally 5' Cable — 6 -8 feet, nominally 7' 6. Utilities with less than 60 feet right -of -way in all new developments shall install the utility ill a similar "tanner as referenced in No. 3 above, however, the County Engineer or its designated representative will provide final approval of each utility location. 7. The length of any trench to he opened in advance of the pipe, conduit or ducts may not be longer than 400' if left open over night or unattended. g. Crossings tinder a county road shall: a. be bored or jacked. ABSOLUTELY NO OPEN CUTS WITHIN COUNTY ROAD PAVEMENT; b. be pressure grouted for the full length of the crossing if the annular space between pipe and casing and soil exceeds one (1) inch. Brazos County must be given 24 hours notice of pressure grouting operations and have the opportunity to have an inspector on site to observe pressure grouting operations; c. TxDOT Standard Specification Item 476 shall be followed for all boring, jacking, tunneling and joints. 9. Bore Pits a. no pits shall remain open longer than 2 days; b, all pits shall have proper traffic control measures in place. See Traffic Control Ilan listed above. c, pits shall NOT be located within ten (10) feet from the edge of pavement without prior approval from the County Engineer or his representative; d, when pits are to remain open for more than 8 hours, clue diligence will be used in protecting the spoil pile to prevent drainage problems; e. based upon soil conditions, the County Engineer or his representative may require shoring to protect pavement integrity; f, based upon soil conditions, the County Engineer or his representative may require pits be placed further from the edge of road. 10. Any installation within ten (10) feet of edge of pavement shall meet the following: a, location must be approved by the County Engineer or his representative b. backfilled with cement stabilized material. C. based upon soil conditions, the County Engineer or his representative may require shoring to protect pavement integrity. d. All excess water and mud shall be removed from the trench prior to backfilling. Any backfill placed during a rainy period or at other times where excess water cannot be prevented from entering the trench will be considered TEMPORARY and shall be replaced with PERMANENT cement stabilized material as soon as weather permits; e. All disturbed base and pavement materials shall be removed and restored to the satisfaction of the County Engineer or his representatives. f. No side or lateral tamping to rill voids under the base and pavement materials is allowed. 11. Company must be careful to not jeopardize the slope or integrity of the shoulder of the road. In the event Company damages the slope, shoulder or any other portion of the right -of -way, Company will be responsible for repairing the damage and replacing the right -of -way to the condition it was prior to commencing construction. 12. Operation of construction and/or maintenance equipment on the traveled surface of any improved County road will not be permitted, except in an instance whereby the laying, construction, maintenance and/or repair of cables, conduits and /or pole lines cannot be accomplished by any other method and in this event all such equipment shall be of the rubber tire variety. Appropriate traffic control shall be provided meeting TMUTCD requirements. 13. In the event said construction and/or maintenance and /or repair requires Company to remove, cut orjeopardize any section of the road (asphalt, cement, road base, etc), Company will be required to provide a performance bond or letter of credit securing necessary repairs. Said bond amount will be determined by the County Engineer. 14. The applicant shall submit a letter of "No Objection" from the Army Corps of Engineers for all designated wetlands and environmentally sensitive lands. E. Emergency work I. In the event Company is required to perform emergency services, that requires excavation in a County Right of Way, and unable to notify the County Engineer prior to conducting emergency repairs, Company shall notify County Engineer within 24 hours of beginning constructionlrepairs. This will allow the County Engineer's Office an opportunity to inspect the site to ensure the integrity of the County Right of Way and traffic safety controls used. F. Repairs to evisdng facilities 1. Maintenance and/or repair to existing cables, conduits, and /or pole lines which require disturbance of the soil, shall not be performed until plans describing such maintenance and/or repair have been approved by die County Engineer or its designated representative and a permit has been obtained. C. Relocation of aiiliries: 1. When and if the County Engineer determines that it is necessary for the construction, repair, improvement, alteration or relocation of all or any portion of said road, any or all poles, wires, pipes, cables or other facilities and appurtenances authorized hereunder, shall be removed from said road, or reset or relocated thereon, as required by the County Engineer within a reasonable time as determined by the County Engineer and Utility Company, and at the expense of the Utility Company. Evo _ 1 �.3 Pg. %G� N. High Pressure Pipelines 1. All utility Permits for high pressure pipelines (generally 60 PSI or greater), whether pertaining to controlled access or non - controlled access installations, should contain the following additional information in the description of the permit. - diameter -wall thickness - material specification - minimum yield strength - maximum operation pressure of the pipeline 2. With the exception of the maximum operation pressure of the pipeline, this information is to be supplied for both the carrier pipe and the casing. 3. Assurance must also be given that the installation material and design meet the minimum Federal Safety Standards for Liquid and Gas Pipe Lines. Assurance must be provided on company letterhead and signed by an authorized representative of the company. 4. Petroleum Pipelines: Depth Tyne of Pipeline (below deepest ditch grade) Special Requirements Encased Pipe Less than 10' Must be covered with concrete pad at least 36 "deep Encased Pipe Greater than 10' No concrete pad required Non -Cased Pipe Less than 10' Must be covered with concrete pad at least 48" deep Non -Cased Pipe Greater than 10' No concrete pad required The Concrete pad shall be minimum of 3" thick and width shall be pipe diameter plus 18" minimum. 5. Under no circumstances will a pipeline be installed parallel to a County Road within the Right -of- Way. Transmission lines have been determined to be petroleum pipelines (which includes natural gas lines) and shall not be parallel to a County Road. 6. Natural Gas I)istribution is a line that serves the final customer. voi9 P9 1�9 plit f i � a•g Fs�66pf! g s�A i.Af i fi 11p 6 f! 'oa qy$3`"yyfiaax �s;e .ff 1 ' 63�3' giergf�fays }iA9y i9y¢e bggbggg 5D� Zi €€aES- EB£ { °fiBB It. Ipt ilsl It, 5 Iff"1113FI; MIA lit! e — . —. —.— v .Fr - -•— - ------ •— _----- - - - - -. is wii Re— .Ie -idi /--) ZN E 8 n N a JOx � �J3 ti W> "q'ZO N W V- U — �.t -.- Irv. � . �...1 -_- u1N- �• -_. w+os sl. � / ,, �mTp � 1 •i�/ ,wimn &�� w:0i 1e1• 4 i� ' � VC•H41N ��� "�gi min 7 ,wi.wK ,glrvu. ,NIKVI ayp h,i «w . gym.. vl. »I. J:'r/dMw_ _• .i odu� i 6+ ppF� 6s� w O J J O m 12/1 U z O —C N N O W aV U C • � d W u Y O R kx w 00 J O O e4 xa a � — z o. F a (Ls Y 0 3 w 0 oa O o 2 ° �- s �o Z� F � O U f{f 7R5� R���yy'F Abb�:�E 46eh� �S�r.Y.SiYS� �E&�be$�P88 °RK9^ lj,_ 9 mpg X39 bb- 'k{s plit f i � a•g Fs�66pf! g s�A i.Af i fi 11p 6 f! 'oa qy$3`"yyfiaax �s;e .ff 1 ' 63�3' giergf�fays }iA9y i9y¢e bggbggg 5D� Zi €€aES- EB£ { °fiBB It. Ipt ilsl It, 5 Iff"1113FI; MIA lit! e — . —. —.— v .Fr - -•— - ------ •— _----- - - - - -. is wii Re— .Ie -idi /--) ZN E 8 n N a JOx � �J3 ti W> "q'ZO N W V- U — �.t -.- Irv. � . �...1 -_- u1N- �• -_. w+os sl. � / ,, �mTp � 1 •i�/ ,wimn &�� w:0i 1e1• 4 i� ' � VC•H41N ��� "�gi min 7 ,wi.wK ,glrvu. ,NIKVI ayp h,i «w . gym.. vl. »I. J:'r/dMw_ _• .i odu� i 6+ ppF� 6s� w O J J O m 12/1 U z O —C N N O W aV U C • � d W u Y O R kx w 00 J O O e4 xa a � — z o. F a (Ls Y 0 3 w 0 oa O o 2 ° �- s �o Z� F � O U I N M c� v n 1 N F O $4 W LL z. O N Q Q g i a o cr N H OZNS U n c NOyx ui t Q<<O o � in'�' w WQO= r 25 — u OZ U CJ o 0 w C U N 0 c w cw¢ LLO yf� Q a °o esszeal' or Er ti Z� 5 P 3` vo 1 .. xs:mx'wc. ssaua Wrc3a:rc F-- BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPARTMENT: Road & Bridge MEETING DATE: December 24, 2013 SUBJECT: Utility Permit — Suddenlink Communications Consider and take action on the Suddenlink utility permit to install cable within and along the right -of -way of Mumford Road. This project will install aerial facilities to existing poles. Site is located in Precinct 4. SUBMITTED BY: J V. Salvato Right of Way Agent APPROVED BY: Irma Caute� V Commissioner Precinct 4 This request is � OVED ED ❑ by Commissioners' Court � t Duane Peters, County Judge DATE: I D &H-la w NOTIFICATION OF PROPOSED INSTALLATION AND /OR REPAIRS OF TELEPHONE FACILITIES AND DESIGNATING PLACEMENT OF UTILITY IN COUNTY RIGHT OF WAIF TO: THE COUNTY ENGINEIslt OF BRAZOS COUNTY, TE;CAS Comes now Sudtrnlinkconmmnicmions (coinpany nine), hereinatierreferred to as °Company" a , Liam= [shoe] Corporation, with authority to transact business in Texas, acting by and through its duly authorized representative, and hereby notifies the County Engineer of its intent to lay, construct, maintain, repair and /or operate a telephone facility under, over, across and /or along certain County Ronds as shovu on drawings and diagrams attached hereto and said location described as follows: 114(IM FweA �ohA SfE �77M o The location anti description of the proposed installation and appurtenances must be filly shown on detailed drawings attached to this Notification. The Company shall commerce actual construction/work in good faith within 60 days from the date of said permit and shall complete said construction /work within J60— working days. (COMPANY MUST FILL IN). If such construction is not begun by the 60th day, Company will be required to provide a new notice. Company declares that prior to riling this application, it has ascertained the location of all existing utilities, both aerial and underground, and the filing orthis application is prima facie evidence that the proposed installation will not conflict with any existing utility. A copy of this notice shall be kept at the job site any time work is being performed. In the event of deviation from this notice, the Brazos County Engineer's Office or its designated representative will be notified as soon as practicable. Approval of County Engineer's Office tray take as long as two weeks after complete application is received. Vol. / /%n� pg._ %3 __ Failure to notify the County Engineer's Office within 24 hours of beginning construction shall constitute grounds for job shutdown. By signing below, I certify that I am authorized to represent the Company listed below, and that the Company agrees to the conditions /provisions included in this notification. Cebridge ANui-ition L P dbla Suddenlink Communications Company Name C V Signalure tnONS�rvu�iON (t4 4' ' /,rAA�UU/2 S Title 4111 1/ E i ?H s f Address 77802 Phone Nuntber97 j -595- -2 1/29 . Email: Vol. �_ Pg. 17� i By: C V Signalure tnONS�rvu�iON (t4 4' ' /,rAA�UU/2 S Title 4111 1/ E i ?H s f Address 77802 Phone Nuntber97 j -595- -2 1/29 . Email: Vol. �_ Pg. 17� i ACCEPTANCE OF IYOTTFICATTO\ Brazos County offers no objection to the proposed location of the utility in the County right of way as shown by accompanying dimwinas and notice dated —J -g '�,(� Z-,01 S except as noted below: (Month /Day /Year) EXCEPTIONS: gno(L-- Bra . ounty Fngineer Vol. Z ^ a c g° 5 A D E' u ,-�-_ 'wrc.2 5 a9 s OM Q LL D 2 `qq, °'Y�g9 ^ae .4 x o y'�sgg..c 'y w- a7lg A�P f Q Q a0 Q Ii O O YG jc ^y a = w C imu ZV ✓NO L' W j E s yppC 6 eE E° L 3y �a y ' mY � x ga UO�$W L v �3'O o ° ��E'g =e:E c' 'E�S °ego N a< W gE v2 g� - gY 8 :°iS F 0e6 C� '�'On N { tilllop �z CY,' tl 17. 11 11 1111 ILL] �s qi I JKn!umuni ! ®i10 jl m I� •li !Ilai1 O a u� IIfiS I = INl�iil, � Voi.. / %J,F p9. / %lo 1 tO H • � °i'�+ �J' � + a \ - I ' t v J r ) r � /� i ♦ i i+ t Y BRAZOS COUNTY ROADWAY SAFETY AND ROAD PRESERVATION STANDARDS FOR WORK CONDUCTED LV BRAZOS COUNTY RIGHTS OF WAY A. General Requireaterus I. Adequate drainage shall be maintained in ditches at all times. 2, Perin ittee will use best management practices ( "BMP ") (EPA and TCEQ both provide lists of examples of BMPs) to minimize erosion and sedimentmion resulting from the proposed Gutallntion. 3. The pettnittee shall take precottions to avoid damage to property. All County Right of Way and property shall be restored to its original condition, as far as practical, in the opinion of the County Engineer or appointed representative. 4, The construction and maintenance of such utility shall not interfere with the property or rights of a prior occupant. S. Pcrmittce shall no interfere with other utilities focated in the right of way. In the event damages occur, permittee will be liable to tine County or other utilities mmning through the right orwny. 6. County Engineer shall determine whether or not penninec's plans shall inconvenience the public. If it is determined that inconvenience to the public exists, then the County Engineer will decide whether such project will be allowed or Iran alternative exists so as not to inconvenience the public. 0. Safely Requirements I. Proper traffic control meusures must be put in place prior to beginning work and remain iu pincc during the duration of the job, All traffic control measures must follow the Texas Manual of Uniform Tragic Control Devices ( TMUTCD). See Traffic Control Requirements below. 2. During construction, all safety regulations of the Texas Department of Trntapotation shall be observed. 3. Perminee must take such precautions and measures, including placing and displaying safety devices, as may be necessary, in order to safely conduct the public through the project area. Company shall provide flagmen, signs, signals or devices necessary to provide complete safety to the public. 4. Adequate provisions must be made to cause minimum inconveniences to traffic and adjacent property owners. 5. No cable, conduit and /or pole line shall be laid, constructed, maintained and /or repaired so as to constitute a danger or hazard of any kind to persons or vehicles using such road. Any poles placed in the Right of Way for future installation shall be placed nt the back of the Right of Way. Exceptions may be approved by the County Engineer. C. Traffic Cmrlrof Plan I . A traffic control plan, pursuant to the TMUTCD or Engineered Traffc Control Plan must be provided for the following! a. Any construction (i.e. pit, excavation, hole) left open over night, requites strecific nighttime traffic control measures pursuant to the TMUTCD; b. Ircensh•uctiot is within ten (1 U) feel of the rondway; or c. Any wurk performed hn the toad right -of -way; 2. flan must be attached to the permit and kept at the job site any time work is being performed. 3. Plan must set forth the time of completion for the job. D. Design Starnlards 1. All overhead installations shall conform to clearance standards of thc'I'exns Department ofTransportation and the pole be placed in the designated area for power specified as set forth in the Tr.ias Uldifies Code, Section 181.043. 2. All pole installation (including lighting) shall be placed at the backside of Else Right of Way to ensure safety to the public. Any pole placed in violation of this requirement will be required to be moved to the appropriate location at the company's expense. Exceptions may be approved by the County Lnginee•. 3. All underground installations shall (tbese are minimum depths— utility may place deeper): a. be placed at a minimum depth of forty -eight (48) inches below the top of the pavement; b. be at least thirty -six (36) incises below ditch llow line when installation is within dsc urca measured from top of bank to top of bank; c. be at least forty -eight (48) inches below ditch flow line if low pressure gas or petroleum lines. For bigh pressure gas and petroleum lines, see High Pressure Pipelines requirements listed below; d. not be closer than ten (10) feet from the edge of pavement. Exceptions may apply in rights ofway of less than 60'. 4. Water Lines: All water lines Hurst be a minimum 36-inches below the ditch Ilow line and cased. Waterlines shall be cased if crossing untley the roadway. 5. Utilities in till new developments that have 60 feet or greater of right of way shall be installed within designated locations based upon the type of utility. The locations shall be as follows: (measured front back of right -of -way). Power — 0 -2 feet, nominally V Phone -2 -4 feet, nominally 3' Gas -4.6 feet, nominally 5' Cable -6 -8 feet, nominally 7' 6. Utilities with less dam 60 feet right-of-way in all new, developments shrill install the utility in a similar manner as referenced in No. 3 above, however, the County Engineer or its designated representative will provide final approvat oreach utility location. 7. The length of any trench to be opened in advance of the pipe, conduit or ducts may not be larger than 400' if deft open over night or unattended. Crossings wader a county road shall: a. be bored or jacked. ABSOLUTELY NO OPEN CUTS WITHIN COUNTY ROAD PAVEMENT; It. be pressure grouted for the full length of the crossing t(the annular space between pipe and using and soil exceeds one (1) inch, Brazos Comity must be given 24 hours notice of pressure grouting operations and have the opponunity to have an inspector on site to observe pressure grouting operations; c. TxDOT Standard Specification Item 4761 shall be followed for all boring, jacking, tunneling and joints. 9. Bore Pits a. no pits shall remain open longer than 2 days; Vol, �3 pg. /% b, all pits shall have proper traffic control measures in place. See Traffic Control Plan listed above, c. pits shall NOT be located within ten (10) feet train the edge of pavement without prior approval from the County Engineer or his representative; d. [ilea pits are to remain open for snore than R hours, due diligence will be used in protecting the spoil pile to prevent drainage problems; e, based upon soil conditions, the Comity Engineeror his representative may require shoring hr protect pavement integrity; f. based upon soil conditions, the County Engineer or his representative may require pits be placed further fiom the edge of road. 10. Any installation within ten (10) feet oredgc of pavement shall meet the following: a. location most be approved by the County Engineer or his representative b. backfilled with cement stabilized material. e. based upon soil conditions, the County Engineer or his repcesenialive may require shoring to protect pavement integrity. d. All excess water and mud shall be removed from the trench prior to backfilling. Any backfill placed during a rainy period or at other times whore excess water cannot be prevented from entering the trench will be considered TEMPORARY and shall be replaced with PERNIANENI' cement stabilized material as soot[ as weather permits; c. All disturbed base and pavement materials shall be removed and restored to the satisfaction or the County Engineer or his representatives. f- No side or lateral humping to fill voids under the base and pavement materials is allowed. 11. Company must be careful to not jeopardize the slope or integrity of the shoulder of the road. In the event Company damages the slope, shoulder or any other portion of the right -of -way, Company will be responsible for repairing the damage and replacing the right -of -way to the condition it was prior to cotmueneing construction. 12. Operation of construction and/or maintenance equipment on the traveled sturacc of any improved County road will not be permitted, except in an instance whereby the laying, construction, maintenance mud /or repair oreables, conduits and /or pole lines cannot be accomplished by any other method and in this event all such equipment shall be of the rubber tire variety. Appropriate traffic control shall be provided rearing TMVTCD requirements. 13. In rte event said construction and /or maintenance an(Vor repair requires Company to remove, cut at jeopardize any section of the road (asphalt, cement, road base, etc), Company will be required to provide a performance bond or letter of credit securing necessary repairs. Said bond amount wil I be detorm fined by the County Engineer. 14. The applicant shall submit a letter or "No Objection" from the Army Corps of Engineers for nil designated wetlands and environmentally sensitive lands. E. Enrergeney work I. in the event Company is required to perform emergency services, that requires excavation in a County Right of Way, rand unable to notify the County Engineer prior to conducting emergency repairs, Company S11311 notify County Engineer within 24 hours of beginning constructionht:pairs. This will allow the County Engineer and Road & Bridge Office an opportunity to inspect the site to ensure the integrity of the County Right of Way and traffic satiety controls used. Vol. _ pg. �� T Repairs to erisdug foci/itles 1. Maintenance andlor repair to existing cables, conduits, and /or poke lines which require disturbance of due soil, shall not be perforated until plans describing such maintenance and /or repair have been approved by the County Engineer or designated representative and a permit has been obtained. G. Relocation of alllities. 1. When and if the County Engineer determines that it is necessary for the construction, repair, improvement alteration or relocation of all or any portion of said road, any or all poles, wires, pipm cables or other facilities and appurtenances authorized hereunder, shall be removed from said road. or reset or relocated thereon, as required by the County Engineer within a reasonable tittle as determined by the County lingincer and Utility Company, and at the expense ofthe Utility Comtuny. H. High Pressure Pipelines i. All utility Permits for high pnessunc pipelines (gcncnily 60 PSI or greater), whelher pertaining to coubolled access or non- coutrulled access installations, should contain tine following additional inrormaiion in the description of the ponlik. - diameter -wall thickness - material specification - minimum yield strength - moximum open:tlion pressure of the pipeline 2. With the exception of the maxinunn operation pressure orlhe pipeline, this intbnnation is to he supplied for both the carrier pipe and the casing. J. Assurance taut also be given that the installation material and design mecl the minimum Federal Safety Standards for Liquid and Gas Pipe Lines. Assurance must be provided on company letterhead and signed by all authorized representative of the company. d. Petroleum Pipelines: Depth Tvne of Pineline (below deepest ditch grade) Sneeial Requirements Encased Pipe Less than 10' Must be covered neilh coacrore pad at lensr 36'deep Encased Pipe Greater than 10' No concrete pad required Non - Cased Pipe Less than 10' Must be covered with concrete pal at least 43 'deep Non -Cased Pipe Greater than 10' No concrete pad required The Concrete pad shall be minimum of 3" thick and width shall be pipe diameter plus 18" mininuan. S. Under no circumstances will a pipeline be installed parallel to a County Road within the Right-of- Way. Trtmsrn issian lints have been determined to be petroleum pipelines (which includes natural gas lines) slid shall not be parallel to a County Road. 6. Natural Gas Distribution is it line that serves the final customer. V -)I / 9j Pc 8�J • N !r f y s 6 IM .j �� >tt y I pj� { �(• �p {[i'��, ay �6sk pe�pk S LL � S a' 1 ff ��f €6o as y f$ e LL it 1C BIt `ipa t s v p!r �f y a.4�'9;�; �� to $1_4n �f 8b a eT�I Y�Y,fE��i Fld5� tf --------------------- WED A tl y7 G YS� W/H A/• ��II ia. b N ♦ ;. 4 OZ (Y +N ✓J�6 • TT • MI/Wf N N a - - aL - - - - - - - - <�- - v •- . /HH _ e�a8 wINH w ! p r*w�fF 6�iFl�E� #�i Oil ..eAf w _ x � ♦ JNIIIHI. Q N aL f — — — — — — — — — N V Mlnws MInM � uv H X �• a y♦u of »/ • F � �6 k� �e Ws H VdHA,. a - - - - -- - �p 1/WI ` JNIHVI & .W W p»roP +t $Q8 N rol ♦./ H Al � �Si • � U .. HH PC i �i t tB_9k� : :Fa gtE j j S SRY i i��RSS �. 6 6s: a aeaRx i BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPARTMENT: Road & Bridge MEETING DATE: December 24, 2013 SUBJECT: Utility Permit — Suddenlink Communications Consider and take action on the Suddenlink utility permit to install cable within and along the right -of -way of Silver Hill Road. This project will install aerial facilities to existing poles. Site is located in Precinct 4. SUBMITTED BY: Joe . Salvato Right of Way Agent APPROVED BY: Irma Cauley Commissioner This request is Id OVIE IE ❑ by Commissioners' Court Duane Peters, County Judge DATE: I `., — A q —' / �� /SY NOTIFICATION OF PROPOSED INSTALLATION AND /OR REPAIRS OF TELEPHONE FACILITIES AND DESIGNATING PLACEMENT OF UTILITY IN COUNTY RIGHT OF WAY TO: THE COUNTY ENGINEER OF BRAZOS COUNTY, TEXAS tome% now Ccbndge.icquWt m. L.P_.d- a 5uddcali,$ Connnunicmims [company name), hereinafter referred to as "Company" a rhM,cva [state] Corporation, with authority to transact business in Texas, acting by and through its duly authorized representative, and hereby notifies the County Engineer of its intent to Jay, construct, maintain, repair and/or operate a telephone facility tinder, over, across and/or along certain County Roads as shown on drawings and dingr:lms altaclied hereto and said location described as follows: Sz LVFA Nu, g,.. - 5w 41..wNcv The location and description of the proposed installation and appurtenances must be filly shown on detailed drawings attached to this Notification. The Company shall commence acniat construction/work is good faith within 60 days from tide date of said pennit and shall complete said construction twork within ZQ_ working days. (COMPANY MUST FILL IN). If such construction is not begun by the 60th day, Company will be required to provide a new notice. Company declares that prior to filing this application, it has ascertained the location of all existing utilities, both aerial and underground, and the tiling of this application is prima facie evidence that the proposed installation will not conflict with any existing utility. A copy of this notice shall be kept at the job site any time work is being performed. In the event of deviation from this notice, the Brazos County Engineer's Office or its designated/ representative will be notified as soon as practicable. Approval of County Engineer's office may take as long as two weeks after complete application is received. Vol. Failure to notify the County Engineer's Office within 24 hours of beginning construction shall constitute grounds forjob shutdown. By signing below, l certify that 1 am nuthorizcd to represent the Company listed below, and that the Company agrees to the conditions /provisions included in this notification. Cebridge Acquisition L P d -b'a Suddentink Communications Company Name Z)�A" r Ru,e r�eR By: �--�' Stgnattuc i Address -77802 Phone Number 979` 595' 2 Email: 175 i ACCEPTANCE OF NOTIFICATION Brazos County offers no objection to the proposed location of the utility in the County right of way as shown by accompanying drawings and notice dated t - Ito ' 701 -s except as noted below: (MontldDay/Year) EXCEPTIONS: Alms / a s Ccunty Engineer Vol. pg. �_!� yvs 113x• 65l `4, f�PS S W091. .451 3t / h13o 6 519h Pja EoP wu9G agcy P 145 "1 =oP ?ok 133 �elc t34 N lY �N S" p S 70�/ VF"C s p, e 21 /.Z'S n -1 131 Lips Nom. US )4 wo1 rf OVA ZL. iF-o? 136 rtkT 4W p9i 4%4L Al 46 \ \N) N3u. v51h IB' X01' —1 �t�cE �� of �(l�✓ S �2�PosEb l Z`' F� c J / I I� l s IoN� t 21 REGION: W STATE HIG►�WAY REGION: TEXOMA SYSTEM NO.: ? 0 50 loo 150 zc REVISION: 09 /26 /13 —_ _— c -lts Esc �c 1 �kcPcsEn l2`� CvC ''� ua ia3�.LS�cy 1 i�° a woq&.g4o15 0 pie. 56811 s3' r_e? l4 } 50 �` 1'aL• WCIL.fsyrl EP i39 ?lo o810 )O'P*P �- t T � I L4CAMM BRYAN, TX QLE NAME: W245151.DWG W246150 W246151 aam W246152 W24515 W245151 W245152 W244150 W244151 W244152 iy� Po. '13y G /x`99 h VV L (,µlit w atL5 °8l4 9a, `1 gp csoo3 t4z P«s c813 n cod IzAm illSSlurt 1, 4 Kit r r/ -TL 130 1 Uf dca t Cite p so. ('5033 wugb•4�°S7 ��i jo87L %A 30.4487+ x..014. 4GIC4 i0�`- oh �,$ o, Wo 'r.T ems✓ elf �7ant., 4611¢ ?icy 0%75 14¢ jy'�;oP c� 4, \�5 66 13 30.4441 Z w 0 44,M° I +S ?tce x911, Li IaP 41 ti 9 (o4i d Ar. f RLACF ML) y� �7 Grsta �� 141 , 0 I� 7 i I,oP CuC / 1'oL�: IWo96 p$ 9 0 to PIL 5 xx Vol. __— Pg. / d r\ IJ3o.009 1 1 1 ;' p kV 16 c .. ��r8r a30 .l.4ais �, X4.44 sod A o 3tc5 ol78 i ✓✓) IS3o• 44834 I�eGi �,,7o9G. 41•S5� 148 piLS pe�9 .� . �e1 .k ` p J `FAR /r p1f4 J � W r,\ \1/\ � �J 1 }s V' � 2 0� 100. ts�{49 r 4/OAc.4czis Vol. Pg. Pits o893 I f. �� //%%1 U(f- Y� 59 ,�keAst (7?5 N 30.44698 wa94•4cz7f. pact o$8L 71%p� � 2 0� 100. ts�{49 r 4/OAc.4czis Vol. Pg. Pits o893 I f. �� //%%1 U(f- Y� 59 ,�keAst Lei) N3v.G4G98 r woyc,�cZT� ��cf o Si z3'roP 1512' �f 2cPcSE� /Z`Y fc�C, ,j (,?S IJio. �4si° PeLa wo96axes 154 � Ig poi' T t , --- ♦ W. --- � 1 i� S Vol. I 2E z zi C% J Vol. _ �_� pg. Jj n 2t O.�r r V _ n z \\ W P� t0 �J e N �N Q J +A 1 •\\ + +F: _ n z \\ W P� t0 �J e N �N Q J +A RRAZOS COUNTY ROADWAY SAFETY AND ROAD PRESERVA'f]ON STANDARDS FOR WORK CONDUCTED IN 13RAZOS COUNTY RIGHTS OF WAY :1. General Requirements I. Adequate drainage shall be maintained in ditches at all times. <. Pmvnince will use best management practices C'BMP ") (EPA and TCCQ both provide lists of examples of BMPs) to minimize erosion and sedimentation resulting from the proposed installation. 3. The pennittce shall take precautions to avoid damage to property. All County Right of Way and property shall be restored to its original condition, as far as practical, in the opinion of the County fatgineer or appointed representative. 4. The construction and maintenance orsuch utility shall not interfere with die property or rights Ora prior occupant. 5. Permince shall not interfere with other utilities located in the right orwny. ht the event danages occur, pemniuce will be liable to the County or other utilities Homing through the right orway. 6. County Enginecr shnll determine whether or not pernniuee's plans shall inconvenience the public. [fit is determined that inconvenience ro ilia public gists, then the County Engineer will decide whether such projeer will be allowed or if an alternative exists so as not to ioconveniatce the publie. B. Safely Rerprtrenrenls 1. Proper uaffic control mcusures nmst be put in place prior to beginning work aril remain in place during the duration of the job. All traffic control measures must follow the Texas Manual of Unifonn Traffic Control Devices (TMUTCD). See Traffic Control Requirements below. 2. During construction, all safety regulntions of ilia Texas Deportment of1'raosportation shall be observed. 3. Penuittee must take such precautions and measures, including placing end displaying safety devices, as may be necessmy, in order to safely conduct the public through the project area. Company shall provide nagmcn, signs, signals or devices necessary to provide complete saraty to the public. 4. Adequate provisions most be made to cause minimutn inconveniences to traffic and adjacent property owners. 5. No cable, conduit and/or pole line shall Ira laid, constructed, maintained acrd /or repaired so as to constitute a danger or hazard of any kind to persons or vehicles using such road. Any poles placed in the Right or Way rot future installation shall be placed at ilia Mack orthc Right of Way, Exceptions may be approved by ilia County Enginecr. C. Trrrfc Control Plan I. A traffic control plan, pursuant to die TMUTCD or Engineered Traffic Control Plan must be provided for the following: It. Any construction (i.e. pit, excavation, hole) left open over night, requires specific u' I timt: traffic control measures pursumu to the TMUTCD; b. If construction is within ten (10) feet of the roodway; or c. Anywork performed in tine woad alight- of-way; Vol. /93. Pg. /�J 2. flan must be attached to the pcnniI and kept at the job site any time work is being perfonued. 3. Plan must set forth file time of completion fix the job. D. Design Satrrdards I. All overhead installations shall conform to clearance stand:ods of the Texas Department ofTrmtsportatirat and the pole be placed in the designated area for power specified as set forth in the Texas 001fties Code, Section 181.045. 2. All pole installation (including lighting) shall be placed at the backside of the Right of Way to ensure safety to the public. Any pole placed in violation of this requirement will be required to be moved to the appropriate location at the company's expense. Exceptions may be approved by the Count, Engineer. 3. Ali underground installations shall (there are minimum depths -- utility may place deeper): a. be placed at a minimum depth of forty -eight (48) inches below the tap of the pavement; b, be to least thirty -six (36) inches below ditch `fluw line when instahlutiun is within the area mensufed from top of bank to top of bank; c. be at least forty -eight (48) inches below ditch now line if low pressure gas or petroleum lines. For high pressure gas and petroleum lines, see High Pressure Pipelines requirements listed below; d. not be closer than ten (10) feet from the edge of pavement Exceptions nmy apply in rights of %vay of less than 60', 4. Water Lines: All water lines must be a minimum 36- inches below the ditch flow line and cased. Waterlines shall be eased if crossing under the roadway. S. Utilities in all new developments that have 60 feet or greater of right of way shall be installed within designated locations based upon the type of utility. The locations shall be us follows: (measured from back of right -of -way). Power -0.2 feet, nominally V Phone -2.4 feet, nominally 3' Gas — 4 -6 feet, nominally S' Cable — 6 -8 feet, nominally 7' 6. Utilities with less than 60 feet righ l -of -way in all new developments shall install the utility in u similar mauler as referenced in No. 3 above, however, the County Engineer or its designated representative will provide final approval of each utility location. 7. The length orally trench to be opened in advance of the pipe, conduit or ducts may not be longer than 400' if M open over night or unattended. 8. Crossings under a county road shall: a. bo bored in-jacked. ABSOLUTELY NO OPEN CUTS WITI IIN COUNTY ROAD PAVEMENT; b. be pressure grouted for the full length of the crossing 1f the annular space between pipe and casing and soil exceeds one (1) inch. Brazos County oast be given 24 hoes notice orpressure grouting operations and have the opportunity to have an inspector on site to observe pressure gintning Operations; c. 'rxDOT Suundard Specification Item 4;6 shall be followed for all boring, Jacking, tunneling and joints. 9. Bore Pits a. no pits shall remain open longer than 2 days; b, all pits 511,111 have proper traffic control measures in place. See Tmftic Control Plan listed above, c. pits shall NOT be located within ten (10) feet from die edge of pavement wiWout prior approval from the County Engineer or his rcpreseatative; d. when pits are to remain open for more lhon 3 hours, due diligence will be used in protecting file spoil pile to prevent drainage problems; c. baud upon soil conditions, the County Engineer or his representative may requite shoring to protect pavement integrity; f. based upon soil conditions, the County Engineer or his representative may require pits be placed further from the edge of road. 10. Any installation within ten (10) feet ofedge of pavement shall meet the following; a. location must be approved by the County Engineer or his representative b. backfilled with cement stabilized material. c. based upon soil conditions, the County Engineer or his representative may require shoring to protect pavement integrity. d. All excess water and Inud shall be temOved from the t vaich prior to Wcktiiling. Any backfnll placed during a rainy period or at other times where excess water cannot be prevented from entering the trench will be considered TCNIPORARY and shall be replaced with PERMANENT eenent stabilized material as soon as weather permits; c, All disturbed base and pavement materials shall be removed and restored to the satisfaction of the County Engineer or his representatives. f No side or lateral tamping to fill voids under the base and pavement materials is allowed. 11. Company must be careful to 1101 jeopardize the slope or integrity of the shoulder or the road. In the event Company damages the slope, shoulder or any other portion of ilia right -of- -way, Company will be responsible for repairing the damage and replacing the right -of -way to the condition it was prior to commencing construction. 12. Operation orconslruetion and/or maintenance equipment on the traveled surface of any improved County road will not be permitted, except in an instance whereby the laying, construction, maintenance and /or repair of cables, conduits and/or pole lines cannot be accomplished by any other method and of this event all such equipment shall be of the rubber tire variety. Appropriate traffic control shall be provided meeting TMUTCD requirements. 13. In the event said construction and/or maintenance and/or repair requires Company to remove, cut or jeopadize any section of the road (asphalt, cement, road base, etc), Company will be required to provide a performance bond or letter of credit securing necessary repairs. Said bond amount will be determined by the County Engineer. 14. The applicant shall submit a letter or "No Objection" from the Army Corps of Engineers for all designated wethmds and environmentally sensitive lands. C. Emergency work I. In the event Company is required to perform emergency services, that requires excavation in a County Right of Way, and unable to notify the County Engineer prior to conducting emergency repairs, Company shall notify County Engineer within 24 hours of beginning constructionirepairs. This will allow the County Engineer and Road & Bridge Office mt opportunity to inspect the site to ensure the integrity of the County Right of Way and Traffic safety controls used. Pg. F. Repairs to evicting fdcifitles I. Maintenance andior repair to existing cables, conduits, andlor pole lines which require disturbance of the soil, shall not be performed until plans describing such maintenance and /or repair have been approved by the County Engineer or designated representative and a permit has been obtained. G. Relocation of arifides: I. When and if the County Engincerdetemnines that it is necessary for the construction, repair, improvement, alteration or relocation Of 811 o• any portion of said road, any or all poles, wires, pipes, cables or other facilities and appurtenances authorized hereunder, shall be removed from staid road. or reset or relocated thereon, as required by the County Engineer within a reasonable time as determined by the County Engineer and Utility Company, and at the. expense ordie utility Counlany. H. High Pressure Pipelines i. All utility Permits for high pressure pipelines (generally 60 PSI ur grouter), what }ter pertaining to controlled access or non - controlled access installations, should contain the following additional informatiau in the description urthe pirrunii. - diname' -wall thickness - material specification - mininmm yield strength - mnxinnun operation pressure of the pipeline 2. With the exception of the maximum operation pressure or the pipeline, this information is to be supplied for both ilia carrier pipe and the casing. 3. Assurance trust also be given that the installation material and design nice( the minimum Federal Safety Stindads for Liquid and Gas Pipe Liles. Assuratwe must be provided on company letterhead and signed by at authorized representative of the company. 4. Petroleum Pipelines: Depth Type of Pipeline (below deenest ditch grade) Snecinl Renniretnents Encased Pipe Less than 10' Must be covered with concrete pad at lent 36 "deep Encased pipe Greater that 10' No concrete pad required Non -Cased Pile Less than 10' Must be covered with concrete pad at least 48"Jeep Non -Cased Pipe Greater that 10' No concrete pad required The Concrete pad shape be minimum of 3" thick and width shall be pipe diameter plus 18" minimum. 5. Under no circumstances will a pipeline be installed parallel to a County Road within Ile Right -o6 Way. Trunsmission lines Imve been determined to be petroleum pipelines (which includes nmunal gas lines) and shall not be parallel to it County Road. 6. Natural Gas Distribution is it line that selves the final customer. Vol. __ l X3 Pq. �19/ B' l fit | |/ :I,, \ |a� ■ ■| � §2. » \- - - - \:/ � Jib Fil -�: 6§a@■ w q \� \£/ � ■ ■! ■■ ,�° | � , ) . \, B' l fit | |/ :I,, \ |a� ■ ■| � §2. » \- - - - \:/ � - - - - - -# . � ® %� & 2§ ` \¢k § \ (k � wk � § )� 3k &! ( § 5 §\ 2! b �k ( - # - - - - - -# . � ® %� & 2§ ` \¢k § \ (k � wk � § )� 3k &! ( § 5 §\ 2! b �k ( BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPARTMENT: Road & Bridge MEETING DATE: December 24, 2013 SUBJECT: Utility Permit — Suddenlink Communications Consider and take action on the Suddenlink utility permit to install cable within and along the right -of -way of Smetana Road. This project will install aerial facilities to existing poles. Site is located in Precinct 4. SUBMITTED BY: Jo . Salvato Right of Way Agent APPROVED BY: Commissioner This request ispl�PROVED / DENIED ❑ by Commissioners' Court Duane Peters, County judge DATE: U-2 -( s Vol. f % P9•A0 NOTIFICATION OF PROPOSED INSTALLATION AND /OR REPAIRS OF TELEPHONE FACILITIES AND DESIGNATING PLACEMENT OF UTILITY IN COUNTY RIGH'r OF WAY 1'O: THE COUNTY ENGINEER OF BRAZOS COUNTY, TEXAS Colnes glow C.MdEw acgnisilial. L�P..d�Wa Suddnaid Connnunimona (cwnpany iminel, hereinafter referred to as "Cwnpany" n t hwm [state] Corporation, with authority to transact business in Texas, acting by and through its duly authorized representative, and hereby notifies the County Engineer of its intent to lay, construct, tnaintuin, repair and /or operate n telephone facility wader, over, across and /or along certain County Roads as shown on drawings and dinaranis attached hereto and said location described as follows: The location and description of the proposed installation and appurtenances must be hilly shown on detailed drawings attached to this Notification. The Company shall commence actual constructionAvork in good faith within 60 days from lite date of said permit and shall complete said construction /work within AQ working days. (COMPANY MUST FILL IN). If such construction is not begun by the 60111 dnv, Company will be required to provide a new notice. Company declares that prior to filing this application, it has ascertained the location of all existing utilities, both aerial and underground, and the filing of this application is prima facie evidence that the proposed installation will not conflict with any existing utility. A copy of this notice shall be kept at the job site any time work is being performed. In lite even[ of deviation from this notice, the Brazos County Engincer's Office or its designated representative will be notified as soon as practicable. Approval of County Engineer's Office nay take its lung as two weeks after complete application is received. Vol. Failure to notify the County Engineer's Office within 24 hours of beginning consmiction shall constitute grounds forjob shutdown. By signing below, i certitp that I am authorized to represent the Company listed below, and that the Company agrees to the conditions /provisions included in this notification. Cebridee Acquisition. L.P. &•b'a Suddenlink Communlcatio is Company Name N Au6sBUR66-8, By: Signature L-ONS ve --11 Title y/ /y E. '2 9-,rM S* Address - -778UZ Phone Number 979' 59 S —15l .22 Email: ACCEPTANCE OF NOTIFICATION Brazos County offers no objection to the proposed location of the utility in the County right of way as shown by accompanying drawings and notice dated --L-Z 'GS - ZO except as noted below: (Month/Day/Year) EXCEPTION& NHS - AZAO-:�� / Braa County En;incer — Vol �_. pg. �-Q✓ A� /�vsrAC� 388 � Z New 4,/ s r2q>j) AND LASri lNl=V1 2 {'C r ,=cc f /NSTALL N� w 2" HOPE AALD Z� c? Fo.C. J (,es N3�. Ls364 Wo46•'�55��" Pics.c\833'A�e3b { Zos�epcw+'It\ o� �X k Gvs P1<s.ae�y - a�sa� A^ Y Q /�4 13• G PS N3e•6s'f 1� w,t�- tss1�, pe�s_Trnvs -ASs2 Za • CoP 'jpt�aj1D� G PS N30.4s5,11- f /I,,Ipgb. VSSG4 Pus .c16s1.4s1-3 zo• ede .\ 3s letF ;r�3o•6SV`!fi 137jL%WD°Io.`IStiS3 DtcS.as f3 - eta \� \ \, IC EOP Ssn �9A ` GTE rr4 GPS N3o6s38'F -� wo�b�lfss?- °�3S 4g4y 7.6k•froP WwH21 Oy pelf '�'e ,% . e�i t '• ,s rin L; 1 \ YO TR 10: 1' o P✓ mil ,1 of iI►zrFz11 249511 yTf- �I 1� 60 I ;1 I 44�"/ OL ,1 r.Q 3 . +itwoL� -� :. r r �\ Q U N � N o � 7� 00 i N R_ v Z 3MM b Vol. o � H � 7 v 2 3 o i` i D M H 41% rn J - � 0 a 0o a M o C7 N C W �,�ZW2N 'F App d S •, J�C �� I ��O \ h Vl \�.\j Y 9 Q ?� W v •\ Al �� Y QC P BRAZOS COUNTY ROADWAY SAFETY AND ROAD PRESERVATION STANDARDS FOR WORK CONDUCTED IN BRAAZOS COUNTY RIGHTS OF WAY A. Genera! Regnrrerorerrrs I. Adequate drainage shall be maintained in ditches at all titres. 2. Penn iaee will use best management practices ( "BMP ") (EPA and ,rcEQ both provide lists of examples of BMPs) to minimise erosion and sedimennnien resulting from the proposed installation. 3. 'flee perinittee shall take precautions to avoid damage to prolxriy. All County Right of Way and property shall be restored to its original condition, its far as practical, in the opinion of the County Engineer or appointed representative, 4. The construction and maintenance of such utility shall not interfere with the property or rights of a prior occupant. 5. Permuted shall not interfere with other utilities located in the right of way. In the event damaLes occur, pemtittee will he liable to the County or other utilities runnin.. through the right or way. b. County Engineer shall determine whether or not penuittee's plans shall inconvenience the public. If it is determined that inconvenience to the public exists, then the Cnnnty, Engineer will decide whether such project will be allowed or if an alternative exists so as not to inconvenience the public. B. Safety Regrrlrernenrs• 1. Proper u'affic central measures must be put in place prior to beginning work and remain in place during the duration of the job. All traffic control measures must follow the Texas Manual of Uniform Traffic Control Devices (TMUTCD). See Traffic Control Requirements below, 2. During comstrction, all safety regulations of the Texas Department of Transportation shall be observed. 3. Penn ittee must take such precautions and measures, including placing and displaying safety devices, as may be necessary, in order to safely conduct the public through the project area. Company shall provide Ragmen, signs, signals or devices necessary to provide complete safety to the public. 4. Adequate provisions must be made to cause minimum inconveniences to traffic and adjacent property owners. 5. No cable, conduit and /or pole line shall be laid, constructed, maintained oudlor repaired so as to constitute a danger or hazard of any kind to persons or vehicles using such road. Any poles placed in the Right of Way for future installation shall be placed at the back of the Right of Way. Exceptions may be approved by the County Engineer. C. Traffle Control Plan I. A traffic control plan, pursuant to the TNIUTCD or Engineered Traffic Control Plan must be provided for the following: It. Any construction (i.e. pit, excavation, hole) k:ft open aver night, requires c ' c ui h ti rte traffic contol measures pursuant to the TMUTCD; b. lfcmtsavction is within ten (M) feet of the roadway; or c. Any work performed in the road right -of -way; Vol. _1 f3 pg.___,�-Q�_ 2. Plan must be attached to the permit and kept at the job site any time work is being pei formed. 3. Plan must set forth the time of completion for the job. D. Design Stairdardr I. All overhead installations shall conform to clearance standards of uhe'rexas Department ofTransportarion and the pole be placed in the designated area for power specified as set forth in the Texas 0diries Cale, Section 181.0-15. 2. All pole installation (including lighting) shall be placed at the backside of the Right of Way to ensure safety to the public. Any pole placed in violation of this requirement will be required to be moved to the appropriate location at the company's expense. Exceptions may be approved by the County Engineer. 3. All underground installations shall (these we minimum depots— utility may place deeper): a. be placed at a minimum depth of forty -eight (48) inches below the too of the pavement; b. be at least thirty -six (36) inclies below ditch flow line wizen installation is within the area measured from top of bank to top of bank; c. be at least forty -eight (48) inches below ditch flow line if low pressure gas or petroleum lines. For high pressure gas and petroleum lines, see Nigh Pressure Pipelines requirements listed below; d. not be closer than ten (10) feet front the edge of pavement. Exceptions may apply in rights of way of less than 60'. 4. Water Lines: All water lines must be a minimum 36- inches below the ditch flow line and cased. Waterlines shall be eased if crossing under the roadway. S. Utilities in all newdevelopmems That have 60 feet or greater-of right of%ary shall be installed within designated locations based upon the tylx of utility. The locations shall be as follows: (measured front back of right- of-way). Power -0.2 feet, nominally I' Phone — 2 -4 feet, nominally 3' Gas -4 -6 feet, nominally 5' Cable —6 -8 feet, nonrinally 7' 6. Utilities with less than 60 feet right -of-way in all new developments shall install the utility in a similar manner as referenced in No. 3 above, however, the County Engineer or its designated representative will provide final approval of esch utility location. 7. The length orally trench to be opened in advance of the pipe, conduit or ducts may not be longer than 400' if left open over night or unattended. S. Crossings under a county road shall: a. be bored orjacked. ABSOLUTELY NO OPEN CUTS WITHIN COUNTY ROAD PAVEhIENf; b. be pressure grouted for the fall length of the crossing if the annular space between pipe and casing and soil exceeds one (1) inch. Brazos County mast be given 24 hours notice of pressure grouting operations and have the opportunity to have an inspector out site to observe pressure grouting operations; c. 'rooT Staudatd specification Item 476 shall be followed for all boring, jacking, tunneling and joints. 9. Bore Pits a. no pits shall remain open longer than 2 days; Vol /✓� Pg. oZO b. all pits shall have proper traffic control measures in place. See Traffic Control Plan listed above. c. pits shall NOT be located within ten (10) feet from the edge of pavement without prior approval from the Comity Engineer or his representative; d. when pits are to remain open for more than R hours, due diligence will be used in protecting the spoil pile to prevent drainage problems; e. based upon soil conditions, the County Engineer or his representative may require shoring to protect Pavement integrity; E based upon soil conditions, the County Engineer or his representative may require pits be placed further from the edge of road. 10. Any installation within tell (10) leer of edge or pavement shall meet tlx: following: a. location most be approved by the County Engineer or his representative b, backfilled with cement stabilized material. c. based upon soil'cunditions, the County Engincur or his representative may require shoring to pried pavement integrity. d. All excess water and mud shall be removed from the launch prior to backfilling. Any hackfilh placed during a rainy period or at other times where excess water cannot be prevented fmm entering the trench will be considered TEMPORARY and shall be replaced with PERMANEMI' cement stabilized material as soon as weather permits; e. All disturbed base and pavement materials shall be removed and restored to the satisfaction of fire County Engineer or his representatives. r. No side or lateral tamping to fill voids under the base and pavement materials is allowed. 11. Company must be careful to not )copardize the slope or integrity of the shoulder of the road. In the event Company damages the slope, shoulder or any other portion of the right-of- -way, Company will be responsible for repairing the damage and replacing the right -of -way to tine condition it was prior to commencing construction. 12. Operation of construction and for maintenance equipnncnl on the traveled surface of any improved County mad will not be pennined, except in nn instance whereby the laying, construction, maintenance argil /or repair of cables, conduits and /or pole lines cannot be accomplished by any other method and in this event all such equipment shall be of trine rubber fire variety. Approptiate traffic control shall be provided meeting TbAJTCD requirements. 17, In the event said construction and/or maintenance andlor repair requires Company to remove, cut or jeopardize any section of the road (asphalt, cement, road base, etc), Company will be required to provide a performance bond or letter of credit securing necessary repairs. Said bond amount will be determined by the County Engineer. 14. The applicant shall submit a letter or "No Objection" fmm the Army Corps of Engineers for all designated wetlands and environmentally sensitive lands. C. Emergency work I. In the event Company is required w perform emergency services, thin requires excavation in it County Right of Way, and unable to notify the County Lngineer prior to conducting emergcncy impairs, Company shall notify County Engineer within 24 hours of beginning construction/repairs. This will allow the Comity Engineer and Road & Bridge Office at opportunity to inspect the site to ensure the integrity of the County Right of Way and traffic safety controls used. Pg A Re /mfrs ro erlstbrg fircultles I. Maintenance and/or repair to existing cables, conduits, and /or pole Pines which require disturbance of the soil, shall not be performed until plans describing such Maintenance and/or repair have been approved by the County Frigineer or designated represcmative and a permit has been obtained. G. Relocation ojulililies: I. When and if file County Engineer determines that it is necessary for the conga action, repair, improvement, alteration or relocation of all or any portion of said road, any or all poles, wires, pipes, cables or other facilities and appurtenances authorized hereunder, shall be removed from snid road, or reset or relocated thereon, as required by the County Engineer within a reasonable time as determined by the County Engineer and Utility Cornpatly, and at the expense orthe Utility Company. H. High Pressure Pipelines I. All utility Permits for high presser, pipelines (generally 60 PSI or greeter), wi`ether peuurinn:g to controlled access or tron- Controlled access installations, Should contain the following additional inronuation in the description of the permit. - diameter -wgll thickness - material specification - minimum yield strength - maximum operation pressure of the pipeline 2. W illy the exception of the maximum operation pressure or the pipeline, this information is to be supplied for both the carrier pipe and the casing. 3. Assurance must also be given that the installation material and design meet the minimum Federal Safety Standards for Liquid and Gas Pipe Lines. Assurance must be provided on company letterhead and signed by an authorized representative or the company. 4. Pctrolemtt Pipelines: Depth Tyne of Pipeline (below decnest ditch grade) Special Requirements Encased Pipe Less than 10' Must be covered with concrete pad at ]cost 36 "deep Encased Pipe Greater than 10' No concrete pad required Non -Cased Pipe Less than IO' Must be covered %vith concrete part nt least 43 "deep Nora -Cased Pipe Greater than 10' No concrete pad required The Concrete pad shall be minimum of 3" thick and width shall be pipe diameter plus 18" minimum. S. Under no circumstances will a pipeline be installed parallel to a County Road within the Right -of- Way. Transmission lines have been determined to be petroleum pipelines (which includes natural gns lines) and shall not be parallel to n County Road. 6. Natuml Gas Distribution is a line that serves the final customer. Vol. _� 3 pg. D. a d E 61, tit 91 1 - ( A IcIs !�• b� s . a0 ,rr y> 1G� � Q � N r• ♦ �tir66$b p,i 61AF",J: OCp p a � YR$_ °0�:$ Ax3ffi�„ pgE(Eg17 — — — �'y� ;E M 96N £ YF J~ ,$61,!1'11 st:1 € ���8 •'• rN�n✓J. b ��w V "On •�i$�Si: RM c i 3 i�$ b� Eln,.3iCC9a -� -tt_ a d E 61, tit 91 1 - ( N !�• b� E L ff a0 ,rr y> 1G� � Q � N r• ♦ L OCp p a � T —TY pgE(Eg17 — — — ;E M 96N £ YF J~ ,$61,!1'11 st:1 € ���8 •'• rN�n✓J. sssatss�a *� — • —• —•— '�-- -- .V�ir.— .,a., —wl: '--------------------- 0990 �^ -.l•. ��d.'°•'l�i�fitiaii _ -�., ": �i�i.:::i�:.ii° °ii°•�«e °ii'ai°oi. : °°�i.:�.�'>�i �> r. >i�wn Cii• i ww•ww �-LiL_ Pg. w 0 0 Yn $ � Z ¢ O — aUN F M V N Z aN O CaO J � U Y K O O N 1n � o �a — � W �o � U y afiN U Y K O i +NIra6 ♦ ♦ J•Jl�+li T —TY __ — — — — — —— . IMIMV9 € ���8 •'• rN�n✓J. RM c i b� Eln,.3iCC9a -� -tt_ s ;e n 1el C. d45a��5• -.l•. ��d.'°•'l�i�fitiaii _ -�., ": �i�i.:::i�:.ii° °ii°•�«e °ii'ai°oi. : °°�i.:�.�'>�i �> r. >i�wn Cii• i ww•ww �-LiL_ Pg. w 0 0 Yn $ � Z ¢ O — aUN F M V N Z aN O CaO J � U Y K O O N 1n � o �a — � W �o � U y afiN U Y K O i BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPARTMENT: Road & Bridge MEETING DATE: December 24, 2013 SUBJECT: Utility Permit— Suddenlink Communications Consider and take action on the Suddenlink utility permit to install cable within and along the right -of -way of Jones Road. This project will install aerial facilities to existing poles. Site is located in Precinct 4. SUBMITTED BY: JoqVV. Salvato Right of Way Agent This request is APPROVED BY: Commissioner Precinct ❑ by Commissioners' Court Duane Peters, Countv]udge DATE: 1. 2, —'m —i 3 NOTIFICATION OF PROPOSED INSTALLATION AND /OR REPAIRS OF TELEPHONE FACILITIES AND DESIGNATING PLACEMENT OF UTILITY IN COUNTY RIGHT OF WAY TO: THE COUNTY ENGINEER OF BRAZOS COUN'I'Y,'1-EXAS Comes noW CrbMbrcAcquisition. L.P..d1b'aSud&WhkConmutimwrous [company name], hereinafter referred tons "Company" a odawa [state] Corporation, with authority to transact business in Texas, acting by and through its duly authorized representative, and hereby notifies the County Engineer of its intent to lay, construct, mnimaiu, repair and /or operate a telephone facility ender, over, across and /or along certain County Roads as shorn on drawings and diagrams attached hereto and said location described as follows: �dN�S ?aotp SCE /tT' wmiN o The location and description of the proposed installation and appurtenances must be fidly shown on detailed drawings attached to this Notification. The Company shall commerce actual constnretion/work in good faith within 60 days from the date of said permit and shall complete said construction /work within -bD_ working days. (COMPANY MUST FILL IN). If such construction is not begun by the 601h day, Company will be required to provide n new notice. Company deelares that prior to filing this application, it has ascertained the location of all existing utilities, both aerial and underground, and the tiling of this application is prima facie evidence that the proposed installation will not conflict with any existing utility. A copy of this notice shall be kept at the job site any time work is being performed. In the event of deviation from this notice, the Brazos County Engineer's Office or its designated representative will be notified as soon as practicable. Approval of County Eugiucer's Office may take as long as two weeks alter complete application is received. vol. / �3 Pg. '�- I3 Failure to notifv the County Engineet's Office within 24 hours of beginning construction shall constitute Grounds for iob shutdown. By signing below, I certify that I am authorized to represent the Company listed below, and that the Company agrees to the conditions /provisions included in this notification. Cebridu a Acouisition L P d/b /p Suddenlink Communicgtions Company Name By: -� Signature C.ONYI/'UG� /ON ! /DDrc�LrN6�P� Title / /yam ?9TH Sf Address RP y,g '—�c -7 7802 Phone Number Email: Vol. P9• � /t� ACCEPTANCE OF NOTIFICATION Brazos County offers no objection to the proposed location 'of the utility in the County right or Keay as shown by accompanying drawings mid notice dated _L _ /�' L°�S except as noted below (Month/Day /Year) EXCEPTIONS, ArAt/hm Braz oanty Engineer rx Vol. / 93 P9. IVol. / Z� Pg. a2 16 t gbe m .L Cm ,p_ t U$ LL O {A 6z ;!� . 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I•� i } { I P• �� ® J 2ry3p i' OS. a to�yLL ME £ to 3_ ff b 4 1 I 1 P! 4 H!!lxnenl `' Ia 1 is m i Ir aoau�W < oil" � BRAZOS COUNTY ROADWAY SAFETY AND ROAD PRESERVATION STANDARDS FOR WORK CONDUCTED IN DRAZOS COUNTY RTGRTS OF WAY A. Gerrernl Rrgxlrenreurs I. Adequate drainage shall be maintained in ditches at all times. 2. Permince will use best ntmmgentent practices ('SMP ") (EPA and'l'CEQ both provide lists of exmnples of 13MIts) to minimize erosion and sedimentation resulting from the proposed installation. 3. The pennitiec shall take precautions to avoid damage to property. All County Right of Way and property shall be restored to its original condition, as far as practical, in the opinion of the County Engineer or appointed representative. 4. The construction and maintenance ofsuch utility shall not interfere with the property or rights of a prior occupant. 5. Permittee shall not interfere with other utilities located in the right of way. In the event damages occur, permihee will be liable to the County or other utilities running through the right of way. 6. County Engineer shall determine whether or not perutittce's plaits shall inconvenience the public. If it is deterri fined that inconvenience to the public exists, then the County Engineer will decide whether such project will be allowed or if an altenmtive exists sorts not to inconvenience the public. R Safety Requirements !. Proper traffic conhnf measures must be put in place prior to beginning work and remain in place during the duration of the job. All traffic control measures most follow the Texas Manual of Uniform Traffic Control Devices (ThIUTCD). See Traffic Control Requirements below. 2. During construction, all safety regulations of the Texas Department of'rransportntion shall be observed. 3. Permittee must take such precautions mud measures, including placing and displaying safety devices, is may be necessary, in order to safely conduct the public through the project area. Company shall provide ilognien, signs, signals or devices necessary to provide complete safety to the public. 4. Adequate provisions must be made to cause minimum inconveniences to traffic and adjacent property owners. S. No cable, conduit and /or pole line shall be laid, constructed, maintained and /or repaired so as to constitute a danger or hazard of any kind to persons or vehicles using such road. Any poles placed in the Right of Way for future installation shall be placed at the back of the Right of Way. Exceptions may be approved by the County Engineer. C. TraJ/k Control Plait I. A traffic comml plan, pursuant to the TMUTCD or Engineered Traffic Control Pion must be provided for rile following: a. Any construction (i.e. pit, excavation, hole) left open over night, requires s>� ecifrc n' rttinte tonic conroi measures pursuant to the TMUTCD; b. I f construction is within ten (1 U) feet of the roadway; or e. Any work performed in the rood right -of -way; Vol. 2. Plat must be attached to the permit and kept at the job site any time work is being performed. 3. Plan must set forth the time of completion for the job. D. Design Standards I. All overhead installations shall ennfurm to clearance standards of file Texas Department of Transportation and file pole be placed in tine designated area For power specified as set forth in the Texas Utilities Code, Section 181.045. 2. All pole installation (including fighting) shall be placed at the backside of the Right of Way to ensure safety to the public. Any pole placed in violation ofthis requirement will be required to be moved to the Appropriate location at the company's expense. Exceptions may be approved by the Cotmry, Engineer. :. Ali tmderground installations shall (these arc minimum depths - utility may place deeper): a. be placed at a minimum depth of' forty-eight (48) inches below the top of the pavement; b. be at least thirty -six (36) incites below ditch now line when instailativa is within the area measured from top of bank to top of bank; C. be at least forty -eight (48) inches below ditch now line if low pressure gas or petroleum lines. Poi high pressure gas and petroleum lines, sec High pressure Pipelines requirements listed below; d. nor he closer than ten (10) feet from the edge of pavement Exceptions cony apply in tights of way of less than 60'. 4. Water Lines: All water lines must be a minimum 36- inches below the ditch flow line and cased. Waterlines shall be cased if crossing under the roadway. S. Utilities in all new developments that have 60 feet or greater nfrigh! of way shall be installed within designated locations based upon the tylw of utility. 'file locatiuns shall be as follows: (measured front back of right -oF -way). Power -0 -2 feet, nominally I' Phone -2.4 feet, nominally 3' Gas -4 -6 feet, nominally 5' Cabin - -6 -8 feet, nominally 7' 6. Utilities with less than 60 feet right -of -way in all new developments shall install the utility in a similar manner as referenced in No. 3 above, however, the County Engineer or its designated representative will provide final approval of each utility location. 7. 'file length of any trench to be opened in Advance of the pipe, conduit or ducts may not be longer than 400' if left open over night or unattended. 8. Crossings corder A county road shalt: a. be bored or jacked. ABSOLUTELY NO OPEN CUTS WITHIN COUNTY ROAD PAVE=MENT; b. be pressure grouted for the full length of the crossing Tithe Annular space between pipe and casing and soil exceeds one (1) inch. Brazos County must be given 24 hours notice of pressure grouting operations and have the opportunity to have an inspector on site to observe pressure grouting operations; c. TxDOTStandard Specification heat 476 shall tic followed for all boring, jacking, tunneling and joints. 9. Bore Pits a. no pits shall remain open longer than 2 days; L01 / 93 pg._ I b. all pits shall have proper traffic control measures in place. See Traffic Control Plan listed above, c. pits shall NOT be located within ten (10) feet from the edge of pavement without prior approval from the County Engineer or his representative; d. when pits are to remain open for more than 3 hours, due diligence will be used in protecting the spoil Pill; to prevent drainage problems; e. based upon soil conditions, the County Engineer or his representative may require shoring to protect pavement integrity; f. based upon soil conditions, the County Engineer or his representative may require pits be placed further from the edge of road. 10. Any installation within ten (10) feet of edge of pavement shall rneel the following: a. location must be approved by the County Engineer or his representative b, backfilled with cement stabilized material. c. based upon soil conditions, the County Engineer or his representative may require shoriug to proteel pavement integrity. d. All excess water and mud shall be reniuved from Ilic bench prior to backfilling. Any backf ill placed during a rainy period or at other times where excess water cannot be prevented from entering the trench will be considered TEMPORARY and shall be replaced with PERMANENT ceuunt stabilized material as soon as weather permits; c. All disturbed base and pavement materials shall be removed and restored to the satisfaction of the County Engineer or his representatives. E No side or lateral tamping to fill voids under the base and pavement materials is allowed. 11. Company must be careful to not jeopardize the slope or integrity of the shoulder of the road. In the event Company damages the slope, shoulder or any other portion of the right-of-way, Company will be responsible for repairing the damage and replacing the right-of-way to the conditiun it was prior to commencing construction. 12. Operation of construction andlor maintenance equipment on the traveled surface of any improved County road will not be permitted, except in an instance whereby the laying, construction, maintenance andlor repair of cables, eonduits mud /or pole lines cannot be accomplished by any other method and in this event all such equipment shall be of the rubber tire variety. Appropriate traffic control shall be provided meeting TblUTCD requirements. 13. In the event said construction and /or maintenance and /or repair requires Company to remove, cut or jeopardize any section of the road (asphalt, cement, road base, etc), Company will be required to provide a performance bond or letter of credit securing necessary repairs. Said bond amount wil I be determined by the County Engineer. IA. The applicant shall submit a letter of "No Objection` from the Army Corps of Engineers for all designated wetlands and environmentally sensitive lands. C. En+ergency [pork 1. In the evert Company is required to perform emergency services, 0wt requires excavation in a County Right of Way, and unable to nolify the County Engineer prior to conducting emergency repairs, Company shall notify County Engineer within 24 hours of beginning constructiondrepairs. This will allow the County Engineer and Road & Bridge Office an opporr wily to inspect the site to ensure the integrity of the County Right of Way and traffic safety controls used. LV0 l. ___ -- J F. Repairs to existing facilities I. Maintenance and/or repair to existing cables, conduits, and/or pole lines which require disturbance of the soil, shall not be performed mail plans describing such maintenance and /or repair have been approved by the County Engineer or designated representative and a penult has been obtained. G. Rchwa lorr of li !hies: 1. When and if the County Engineer determines that it is necessary for the construction, repair, improvement, alteration or relocation of all or any portion of said road, any or all poles, wires, pipes, cables or other facilities and appurtenances authorized hereunder, shut] be removed from said road, or reset or relocated thereon, as required by the County Engineer within a reasonable time as determined by ]lie County Engincerand Utility Company, and n[ the expense of the Utility Company, N, Nigh Pressure Pipelines i. All utility permits for high pressure pipelines (genentlly 60 PSI or greater), whether petlaining to controlled access or non- cuntrolled access installations, should contain the following additional information in the description of the permit. - dinmeter -wall thickness - material specification - minimum yield strength - maximum operation pressure of the pipeline 2. With the exception of the maximum operation pressure of the pipeline, this infonnntion is to be supplied for both the carrier pipe and the casing. ). Assurance most also be given that the installation material and design meet the minimum Federal Safety Standards for Liquid and Gas Pipe Lines. Assurance must be provided on company lettsnccad and signed by an authorized representative of the company. 4. Petroletan Pipelines: Depth Tyne of Pipeline (below deepest (I itch grade) Special Requirements Encased Pipe Less than I D' Most be covered with connote pad at least 36 "deep Encased Pipe Greater than 10' No concrete pad required Non.Cnsed Pipe Less than 1 D' Must be covered with concrete pad at least 48"deep Non -Cased Pipe Greater than 10' No concrete pad required The Concrete pad shall be minimum of J" thick and width shall be pipe diameter plus 18" minimum. S. Under no circumstances will a pipeline be installed parallel to it County Road within the fight -of- Way. Transmission lines have been determined to be petroleum pipelines (which includes natural gars lines) and shall not be parallel to a County Road. 6. Nalural Gas Distribution is a line that serves the final customer. Vol. ----_ Pg._ o? all it ds € 4 E ? Oa i �EFd i,�`F ippbyyy'g { {a 'gig `pV Ft tt k A 5$4t3 8Ts g6 p J S ♦�,� a �:aNs �SFR$R8�8 gjr �_.,y -n �A'•r!' t ` .w. �! p L l— i. {4 k++!a gA = ss a �Ji� l,i ror n , iro6 a§ ° l #I.g �l6 3 ' M �"i .B i 4 '�.� " l l,— �l l / ge�g ia esi� �e ll /bmi h Yti 'id `�— i�la f os��o®� .l P k � §k. yj6 i�k _ S � rV#bF�0sYr 1 g tF d� � k B � — gEFa �a • -�a—pS�gi a� w r S �i • , uF ll ' n i• s,jC .n .IRu n i n w - n es . -''?=Iu [ i I H ;d �I xIF�• aY m x F �f/ f i ;�wF .� — 14 i 1l♦ o � � . i� is — s tjdA xptiF v.� / [ zt. - x �de. � .� 1E — ;♦ rolF/ dNt F1 . ♦ � Rv R Y �s Y > i •� `4 II {�qFp gAf p�E It,/JMMrog a s JroA � =d= 2 fill 1911, 1f g PV N ME iiea { _.— .— __. —# � Y� . CCCCCCgg �D ye— y . S3 ! G g pp H .�� a t�p _ y O Y ? p xN � zW i N p w E L K o � N D _ Cg !� s O •S 2' TX - - - - - - - - - - - 14o 1 / f n .WN::A'iw U PA ? P- ZI The State of Texas, County of BRAZOS We, the undersigned, as County Commissioners within and for Brazos County, and the Honorable Duane Peters, County Judge of Brazos County, constituting the entire Commissioners' Court of Brazos County, during a regular meeting of said Court have examined the foregoing report and have caused an order to be entered upon the Minutes of the Commissioners' Court of Brazos County approving said Report as presented and submitted as true and correct by Laura Taylor Davis, Treasurer of Brazos County, as provided for in the Revised Statutes of the State of Texas. (Texas Local Government Code, 114.026) Witness my hand this A 44) day of A.D. 2013 C karen McQueen County Clerk, County of BRAZOS, State of Texas Examined and approved in open Commissioners' Court this ,r)(j- day of Duane Peters, County Judge Lloyd Wassermann, Commissioner Precinct #1 y Cataleqer , Commissioner Precinct #2 Treasurer's Report for the MONTH OCTOBER 2013 Pg. O 9 41, f 8 2 aasx LAI, Pi 1-7 - 1 ci q. . . . . . . . . . . . . . . . . . . . . . . 41 M 4 rA 3i M HAA 12 _rm x r P m sl FW N —,A A i 9 14 N C511 tN Pg. O 9 41, f 8 2 BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2013 -2014 BUDGET YEAR NO. 13114 12.1-12.4 On this the 24th day of December 2013 at a regular meeting of the Commissioners' Court, the following members were present: A. Duane Peters, County Judge, Presiding B. Lloyd Wassermann, Commissioner, Precinct I C. Sammy Catalena, Commissioner, Precinct 2 D. Kenny Mallard, Commissioner, Precinct 3 E. Irma Cauley, Commissioner, Precinct 4 F. Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on 24th day of December 2013 the Court heard and approved a budget amendment for the 2013 -2014 budget year for Brazos County, Texas; and WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 10 September 2013, the following amendment(s) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 24th day of December 2013. THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS. Q3L — --- Duane Peters, County Judg Original: County Clerk's Office and Attached to the original budget Copies: County Auditor County Treasurer County Budget Officer Commissioners' Court Minutes ��� �a �7 23 BRAZOS COUNTY, TEXAS BUDGETAMENDMENTS No. 13114 -12.1 12/24!2013 FUND DIV ACCT PROJ DRICRI ACCOUNT NAME Increase Decrease 4500 63000500 80286000 CR E uiment & Other _ 6,268.00 4500 63000500 80289000 DR Equipment - R &B 6,268.00 Capital Projects Reallocation of funds to install ninc LED light panels at the existing fuel canopy. Vol. I1`3 Pg.. AZd BRAZOS COUNTY, TEXAS BUDGETAMENDMENTS No. M14 -12.2 truck for the Sheriff Office Admini>tm[ion. Vol. _ �%�_ Pg. 070211 . BRAZOS COUNTY. TEXAS BUDGET AMENDMENTS No. 13114.12 -3 SO- 'n Nu i "i " k" i a': Seniees BRAZOS COUNTY, TEXAS BUDGETAMENDMENTS No. 13114 -12.4 Vc �%j_ Pg. 3 / PERSONNEL CHANGE OF STATUS REQUESTS Commissioner Court Date: December 24, 2013 Department Submitting Information: Human Resources Purpose of Submissions: Consider and Take Action on Change Requests Department Submitting Employee Request Action Requested Request(s) Applies To Road & Bridge S.O. Jail Barnett, Addison Resignation Talley, Diana New Hire Bailey III, James C. Bounds, Steven Dobbins, Samuel Approved in Commissioners' Court: Decem r 3: County Judge's or Commissioner's Signature: (This Copy to be attached to minutes) Vol. Pa._ Resignation Transfer w/6 Dept. Promotion z� § COUNTY OF BRAZOS § STATE Of TEXAS COMMISSIONERS COURTS: DELIBERATION REGARDING CONTRACT BEING NEGOTIATED; CLOSED MEETING. The Commissioners Court ( "Court") has proposed to deliberate the negotiation of a bid for contract related to construction on County property pursuant to Local Government Code Chapter 262.030(c) in closed session. The Court wishes to deliberate the business and financial issues of the proposed contract. Texas Government Code §551.0725 provides that the Court may deliberate the business and financial issues of this contract in closed session if, before conducting the closed meeting: (1) the Court votes unanimously that deliberation in an open meeting would have a detrimental effect on the position of the Court in negotiations with a third person; and (2) the attorney advising the commissioners court issues a written determination that deliberation in an open meeting would have a detrimental effect on the position of the commissioners court in negotiations with a third person. (b) Notwithstanding Section 551.103(a), Government Code, the commissioners court must make a tape recording of the proceedings of a closed meeting to deliberate the information. It is my determination that deliberation in an open meeting would have a detrimental effect on the position of the Court In negotiations with a third person. Kendra Suhling Assistant County Attorney Date:12 /24/13 I ..A (4 BRAZOS COUNTY ROAD AND BRIDGE DEPARTMENT R. Alan Munger, P.E., County Engineer Duane Peters, County Judge Cmtmisskvicr Lloyd Wassermann, Precinct I Commissioner Sammy Calalena. Necincs 2 December 24, 2013 Geophysical Explorer, LTD. 1327 Price Plaza Drive Katy, Texas 77449 Dear Applicant: Cotwnissioner Kenny Mallard, Precinct 3 Commissioner Imm Cooley, Preeinel4 You have requested authorization to utilize Brazos County right of ways, as referenced herein, for geophysical survey purposes. The right of way will be used FROM December 75 2013 TO March I. 2014 on See Exhibit "A" ROADWAY(S). Brazos County authorizes use of county right of ways as shown above for a geophysical survey, subject to the following requirements: I. No blasting shall be performed. 2. No operations shall be conducted in an area that may result in damage to pavement or shoulder or other roadway facilities, and impact or vibration equipment shall not be used on baffle lanes or pavement. 3. Cable crossings are preferred utilizing existing drainage facilities. 4. If existing drainage facilities are not available, then cables may be placed on the pavement. Cables placed on pavement shall be arranged so they do not create a hazardous condition or rumble strip effect. All cables shall be securely anchored to the roadway with materials that will not damage andror puncture the pavement. Nails, spikes and similar materials used for anchors shall be placed beyond the pavement edge. 5. Adequate signs, barricades and Flagmen, etc. shall be maintained as necessary to protect the traveling public. Compliance with the Texas Manual an Uniform Traffic Control Devices is mandatory. 6. Operations shall not interfere with the flow of traffic. All equipment should be parked and/or operated on one side of the roadway only, as far from the edge of pavement as practical and shall not be parked in the clear zone as defined by the Highway Design Manual. 7. Operations will not be allowed when the ground conditions are such that work within the right of way would cause rutting and/or tracking of mud onto (lye road surface. B. The geophysical survey company shall restore the right of way to its original condition, free of any damage, including ruts or any injury to vegetation, Any costs incurred by Brazos County for necessary restoration work will be billed to the Applicant at cost. 9. Any actions that create any liability or affect the rights of the holders of any property and or mineral ownerships involved are solely the concern and responsibility of the Applicant. 10. A copy of the Applicant's Certificate of Liability Insurance in the amount of 52,000,000 naming Brazos County as an additional insured is required and incorporated herein. IL Payment of $500.00 fee to Brazos County for administration and compliance inspection(s). Please notify Brazos County Right of Way Agent, Mr. Joe Salvato at 979 -822 -2127 ext. 3033 a minimum of 48 hours prior to beginning operations in Brazos County Right of Way. Violation of the above requirement will be cause for immediate revocation of this authorization. R. Alan Munger, PE Brazos County Engineer 26171 Rahway 21 We" Bryan. Tcaae 77003 Oftice (979) 122 -1127 Fas (979) nfa2S3 ROAD NAME Kurten Cemetery Road Carrabba Road Whitetail Lane Collette Lane Mancuso Road Marino Road Reed Lane Wilcox Lane Wallis Road Dilly Shaw Tap Road Exhibit "A" Vol, FleldOffiu Geophysical Exillors Seismic 1582 FM 67' BEEVILLE TEXAS r PERMIT TO CONDUCT MlcroSelamic, Inc. OPERATIONS Land Owner BRAZOS COUNTY ROADS 8 BRIDGES Attention Address City Stale, Zip Code Client Address: Date: 1 211012 01 3 Prospect: Haleon_Kodlak•Twell_FS Job #: l0tx008e permil:1182 MicroSeismic. Inc. requests property owner permission to perform surface monitoring of well stimulation(s) including the right to deploy record,ng equipment and ingress and egress across property In BrazoliCounly. Slate of TX described below: Locat:orfl-egal Description: FOR THE USE OF LAYING CABLE ACCROSS NUMEROUS ROADWAYS WITHIN BRAZOS. Number of Linear Miles COUNTY, ALL CROSSINGS WILL BE TAPED DOWN AND HAVE *RUMBLE GUARDS' TO ASSIST IN LAYING FLAT CULVERTS AND BRIDGES WILL BE USED WHERE POSSIBLE WARNING Fa S'SEISMIC CREW AHEAD' WILL BE PLACED AND WHERE EVER NECESSARY THERE WILL BE ROAD GUARDS. AT PRESENT MIKE PATTERSON 281.755. 6914 WILL BE IN CHARGE UNTIL RELEIVEO BY PROJECT MANAGER (TOD) DATE OF MSI operation, will be conducted in accordance with standard Industry practices and in a prudent, careful manner. Fns runner agrees to Indemnify and hold the property owner harmless from and against all actions, suit claims and demands whalsoever, that may arse from MSi operations on the above described properly by virtue of properly owner permission herein granted. The property owner does hereby grant unto MicroSeiamlc, Inc., the right to conduct said survey on and across the lands described herein, and under the specific conditions herein stated. Unless otherwise voided by conditions stated herein, this agreement shall survive any lease. sale. trade or conveyance of property interests described above and made after the executed date of this agreement. If for whatever reason, this weft stimulation work does not lake place, or iF this properly Is not crossed, this contract is null and void. and payment will not be due, Is there a surface tenan17__ If Yes, who? Portion I percentage to be paid to landowner. Are there any locked gales? Signed this day of . 2013 By (Landowners Au(honzed Signature) Tax IDs or Social Security fl. Landowner Phone 9. Permit conditions: Phone L--,_ Portion! percentage to be paid to tenant Can MSI interlock our lock? B' P i Agent 76k0eyers. Phone 361- 5504934 Please conflict me with any questions Microseismic _Halcon_Kodiak_7_well_FS • Brazos County Texas -- ❑ December 17, 2013 Page 1 of 2 AC Roe CERTIFICATE OF LIABILITY INSURANCE D121 CM13 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the caHificate holder Is an ADCOT1ONAL INSURED, the policy(Iea} must be endorsed. If SUBROGATION IS WANED, subject to the lallns and conditions of the policy, certain policies may require an endo lamenL A statement on this certificate does not confer rlph Ls to the certificate holder In lieu of such endorsementls). PROOucro Wdllavr Tau., Ina ele39CSMUrvNw. - -'� --- -qu�G'Ny 1di7•/L417T! _._ ^__._— Ju[. ra l•I EEE�tiii7T! __- P.O. Sol 30501 `�M�g�.uN11CHM�/AINF.eelll '--- '-- '�' " "�� Naehvllla, IN 072005191— RMRERiIjAFFOtIpWe cOUEMeE NINE!_ PO4CY xuwelm WWRIM A: SL Paul Fee and Nadne In111fY1p DOI1tWnY 24161 w3u RED11-.— .alamlwW into p: Travelers Property Casualty Gaplpany of America .23671 N6URER ; 10717 Wnalhelmv Rd., 0500 A 615 INSURER O: �_. _.. ..._ Hnmlen•TX 7708 m3URERE: 3 1,000AOo I RFR f' REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REOUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES, LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS "Lice. Goorwai CO., Inc 1000 Lauhtene SUI SPNA ON THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS, DL AMMORUED RRE�P�RQEW WA/nT, VIE' a1CY eFr WR6 Ix3R TTPEOF WRmAXCE t) PO4CY xuwelm f 04M6RALUAaaRY EAGH OCCLRRENFE 3 1,000AOo 100,000 X COMMEPCIK OENlRAL EMBERS' _SEf fEa os»+wva1 5 f .... .. ._. -_.._. A v CWNSMADE IX� OCCUR MEO Fin my w lane) f 6,000 PEPSGNALa AGV BUTAtY i 1,000.000 1. y 1180050 11115801] 111157!014 GENEr1AL AGOREOAT! 1 2,000,90a PRC-0UR3- COMPgP AGO 3 7,00 •000 fSENl A GORE GATE LIMIT APPLIES PER: 5 ICY X 7A LOC AGToog n t"' LIABLnY E LIMIT 1,000,000 L _. . _..__ _ - _.. GODLY"RY low Pa dr) b A J(I ANYAN50 ALL DwNED I 5'IEDVLW Y Y 14724050 /11158013 11115!2014 BOOLYWN"(Paaclar,11 I ALRG4 o DH:o X M7f05 X I a 0X1 %A(F �- f f wool "as X UI CL LMO JXJOCCL, EACH OCCURRENCE 3 23,600.000 AGGREGATx 1,,, „_ ?s•�•� A excpbsLw CLAIM SMAOE Y Y 117`26050 /111 YaptJ tV1Sr2Gt4 _I_ .. O I^ I ReTONT10ru 110,000 I Bg1U "CONPlNfA110r1 WI y?. -Laur OIH• ���� f_ �•�•4� ANDEMPLOYERl LM NUTY Y R ELEACHACCIDEW A ANY PPO MIETd4PM1xEp,FNEI]RNE onnI RMEIBER EYauoml Y REA Y 11T11Ta }tl 1U751201a 111158014 EL GREASE -FA EMPLO _ i 1,400,!00 IMn.d,v, In NHI EL. OIS6AS!- POLICY UNIT f 1.690.N0 pyd deOka Inca OESCRIlnICN OF OPENAnON bapx - i n il"wi asd EROipment 660924SA155 Tilt S8017 111158014 LNSN: NAm,0a0 B DaduNW' f5,000 DESFAWr10N Ci DPEMtIDNS ILOLATIDNi 1YEH1[tE! Ms�N ACapD ISL AdJIb,r p.mM.ash.eYN.Emen.V.e 1. M1OUYNI BIanW t Additional W and on GmeM Usblliry, AW omoblly LIaW41y and UmbrRlle W blBry as required by arlllan conneeL BNnkat WalYn of SubroOSUan On General W011lly, AW omoelle UeNlllty, Umbnlle LIWNxy and Wo11wn' Cvmgnudon u ngWnd W w/11an Iantnct and as parrnlSed by law. vie MCFI l ATION CEPTIFrcnlc HOLD - - -- -- SHOULD ANY OF THE ABOVE DESCRIBED POUCIES BE CANCELLED BEFORE "Lice. Goorwai CO., Inc 1000 Lauhtene SUI SPNA ON THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS, Houston, TX V002 AMMORUED RRE�P�RQEW WA/nT, VIE' IrTA ✓_� /'67'^"9 spin: 1779827 Batch 0: 16201 0Gi900•LOIUAL,UKULVKrvnnllvn. nnngn5areauvou. ACORD 25 12010/05) The ACORD name and logo are registered marks of ACORD AGENCY CUSTOMER ID: LOC III: ACORO° ADDITIONAL REMARKS SCHEDULE Page 2 of a AalHCT N4 DINIURED Willis of Texas, Inc 111k10sds1nia, Inc 10777 Waorholmor Rd., esa0 a ons POLICY RUIm9ant &a Papal NoMon. T2 77042 CARREA RAC CIO' Sea Papa 1 Sao Pape i I aFFee71YEOATe, Sae Pape 1 THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FOR M, c..a.0 uuume. 2S enou rv,, a. Certifleda of Liability Insurance Blanket Lwa Payen on Contractors ERuiPM"L Rs: Branum County Road A Bddgw - MY Highway 21 W Bryan, TX 77e07 ROAD NAME- FM 2222 HURTEN CEMETERY RD FM 974 FM 2776 CARRABBA RD WHITETAIL LN COLLE7TE LN MANCUSORD MARINO RD PEED LN BAR P RANCH RD (PVT) PALERMO LN (PVn WALLIS RD GLOCK21N RANCH RD (PVT) BILLY SHAW TAP RD lot 1770CF7 Balm /: 111201 The ACORD name and logo am registered marks of ACORD RN MRS Vol. �� Pg.g- AR rights reserved, R: c7 ul oo u�6 D F J a CE N Q of o N O R . C O <g .1gi JUON y �Ya d W 1:1J C N �W H � Y a0 5 P9..&ZP y, N p� 7 9 m m Bm Ln !C M KN A C3 V rn� O = C m N N P9..&ZP y,