HomeMy WebLinkAbout2013-12-17-10:00AM-REGULAR MEETINGI r i
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BRAZOSCOUNTY
BRYAN,TEXAS
NOTICE OF MEETING AND AGENDA
BRAZOS COUNTY COMMISSIONERS COURT
THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN
REGULAR SESSION ON DECEMBER 17, 2013 AT 10:00 AM IN THE
COMMISSIONERS COURTROOM OF THE COUNTY ADMINISTRATION
BUILDING, 200 SOUTH TEXAS AVE., SUITE 106, BRYAN, TX 77803
Invocation and Pledge of Allegiance - U.S. and Texas Flag - Chaplain G.H. Jones and
Commissioner Wassermann.
2. Call for Citizen input and/or concerns.
Consider and take action on agenda Items 3 - 29:
3. I'roclamatlon 13 -023 proclaimina February 8 2014 as Bill Scott Day,
q Amointment of Dave Kissel as Fire Commissloner for Brazos County Emergency Services District #1
term of appointment is January 1 2014 - December 31, 2015.
g, Reguest approval for reimbursement of travel expenses for out of state applicant per County Policy, to
Interview for the Expo Marketing & Safes Manager - Outside Events position
6. Discuss and take possibie action on revised lob description for Professional Counselor - Detention
Position Division 318800 Class 1822 Position 1.
7 Payment authortzation to Price Proctor & Associates LLP in the amount of $6,437.50 for work done on
State v Gabriel Hall capital murder case: a purchase order was not obtained In advance.
6 °^yment authorization to Mansers Wheel Alignment In the amount of $300.00 for vehicle repairs for
CvnstablePrecInct 4 Off Ice; purchase order was not obtalned In advance
0
10. Appmvel of addendum to contract with Dahill for the maintenance of stxteen (16) county owned
copiers. A
I a-- Pg. / d
12. Request from the Budget Office to purchase a whlteboard and projector to be placed in the Budget
Office Conference Room from Capital Improvement Funds Total cost of the prolect Is $2.964.77.
13. Permission to advertise bid # 2014 -20 Seal Coat # 2.
14. Permission to advertise bid #2014 -18 Flexible Base
15. Award of bid contract # 2014-02 Culverts.
16. Award of bid contract # 2014 -11 shavings.
17, Award of bid contract #2014 -12 Asphalts Otis and Emulsions.
iim
19.
20.
21.
22. Tax Refund Applications for the following:
• e Oakwood CountrY Vllleqe MHC- overpayment- 514.12
• b. A R Stone Investments - overpayment- 516.46
• c Oakwood Country Village MHGoverpayment- 532.41
23. Budget Amendments.
Budget Amendments FY 13/14 111 thru 11.12
24 r--'thl requisition #00045332 to Anixter In the amount of Q47.63 for the purchase of cabling for the
Budget Conference Room.
25. Capital requisition #00045333 to CDW Government in the amount of $2,717.14 for the purchase of a
whheboard and computer for the Budget Conference Room.
26. Capital reclulslflon #00045520 to Taser International Inc In the amount of $7.121.39 for Constable Pct 4
to purchase seven (71 Tasers.
27. Approval of the following capRal reguisitions for law enforcement vehicles:
• a Reguishion #o0D45526 to Lfthla In the amount of $1,595.DC for tintinq
• b Requisition #00045525 to C.C. Creations In the amount of 52.690.00 for graphics
• c Reguisjtlon #00045494 to Texas Communicarions in the amount of 530,000.00 for removal and
Install of equipment
28. Personnel Change cf Status.
Personnel Actlan Fortes
i Vol.
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29. Payment of Claims.
30. Sheriff's report on inmate population.
31. Announcement of interest hems and possible future agenda topics.
32. Call for Citizen input and/or concerns.
33. Adjourn.
N/
PUBLIC COMMENTS
Public Comment during the Commission Meeting may be for all matters, both an and off the agenda, and be limited to four
minutes par person. Persons are invited to submit comments in writing on the agenda Items and/or attend and make comment
at the Commission meeting. Members of the public are reminded that the Brazos Courtly Commissioners Court is a
Constitutional Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas
Constitution. As a Constitutional Court, the Brazos County Commissioners Caul also possesses the power to issue a
Contempt of Court Citation under Section 81.024 of the Taxes Local Government Cade. Accordingly, members of the public in
attendance at any Regular, Special and/or Emergency meeting of the Court shell conduct themselves with proper respect and
decorum in speamng to, and/or addressing the Court: in participating in public discussions before the Court: and in all actions in
the presence of the Court Those members of the public who are inappropriately attired aruflor who do not conduct themselves
in an ad" and appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order andror
continued disruption of the meeting may result in a Contempt of Court Citation.
it is not the Intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any mdividual
or group. Neither is it the intention of the Court to allow a member for memorial) of the public to insult the honesty and/or
integrity of the Court, as a body, or any member or members of the Court. or County employees, individually or collectively.
Accordingly, profane, insulting a threatening language dlreded toward the Court aXV& any person in the Court's presence
and/or racial, ethnic or gender slurs or epithets will not be tolerated Violation of these rules may result in the following
sanctions:
1. cancellation of a speaker's time;
2. removal from the Commissioners Court;
3. a Contempt Citation; ardlor
4. such other and/or criminal sanctions as may be authorized
under the Constitution, Statutes and Codes of the State of Texas.
The County Commissioners Court can deliberate or take action only if a matter has been fisted on an agenda properly posted
prior to the meeting. During the public comment period, speakers may address meters not listed on the published agenda. The
Open Meeting Law does not expressly prohibit responses to public comments by the Commissicners CourL However,
responses from me County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter
without notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County
Judge and/or Commissioners may choose not to respond to pudic comments, except to correct factual inaccuracies, radio
existing policy In response to an inquiry or to ask that a matter be Gated on a future agenda See Texas Open Meetings Act 7
551.042.
INVOCATION
Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the CourL The
views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not
necessarily represent the religious beliefs at views of the Court in part or as a whole. No member of the community is required
to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the
business of the Court
The Commissioners Courtroom of the County Adminlsirmon Building, 200 South Texas Ave., Suite 106, Bryan, TX 77903 as
wheakhair accessible. Handicap parking spaces are available. Any request for sign Interpretive Services must be made two
working days before the meeting. To make arrangements, please call (979) 3614702.
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BRAZOS COUNTY
BRYANJEXAS
MINUTES
December 17, 2013
BRAZOS COUNTY COMMISSIONERS COURT
REGULAR MEETING
7"J Signature Paae.pdf
lb File Stamped Aaenda.pdf
0 Sian in sheet.pdf
A regular meeting of the Commissioners' Court of Brazos County, Texas was held in
the Brazos County Commissioners Courtroom in the Administration Building, 200
South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on
Tuesday, December 17, 2013 with the following members of the Court present:
Duane Peters, County Judge, Presiding;
Lloyd Wassermann, Commissioner of Precinct 1;
Sammy Catalena, Commissioner of Precinct 2;
Kenny Mallard, Commissioner of Precinct 3;
Irma Cauley, Commissioner of Precinct 4;
Karen McQueen, County Clerk.
The attached sheets contain the names of the citizens and officials that were in
attendance.
Invocation and Pledge of Allegiance -
U.S. and Texas Flag - Chaplain G.H. Jones and Commissioner Wassermann.
2. Call for Citizen input and /or concerns.
There was no citizen's input.
Consider and take action on agenda items 3 - 29:
vol. / Viz Pg. _ 11C;2-/c
Proclamation 13 -023 proclaiming February 8, 2014 as Bill Scott Day.
0Item Ud f
The County Judge read aloud a Proclamation honoring William W. "Bill" Scott for his
dedication to the Boy Scouts in our community and the County Judge along with Jason
P. Bienski, Mayor of the City of Bryan and Nancy F. Berry, Mayor of the City of College
Station joined together to proclaim February 8, 2014 as "Bill Scott Day" throughout
Brazos County. A copy of the proclamation is attached.
Motion: Approve, Moved by Commissioner Kenny Mallard, Seconded by Commissioner
LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard ,
Peters, Wassermann .
4. Appointment of Dave Kissel as Fire Commissioner for Brazos County Emergency
Services District #1; term of appointment is January 1, 2014 - December 31, 2015.
B Item 4.pdf
5.
Motion: Approve , Moved by Commissioner LLoyd Wassermann, Seconded by
Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena , Cauley ,
Mallard , Peters , Wassermann .
1J' Item S.Adf
Request approval for reimbursement of travel expenses for out of state applicant, per
County Policy, to interview for the Expo Marketing & Sales Manager- Outside Events
position.
The Court approved as submitted the request from the Expo Center to reimburse the
travel expenses for an out of state applicant to interview for the Expo Marketing & Sales
Manager- Outside Events position. Carl Kolbe, Assistant Director said this would be
airfare for only one applicant. He did not have an estimated travel expense, but stated
there is a limit of $1,000 as approved by the Hotel Occupancy Tax Committee.
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena,
Cauley, Mallard , Peters, Wassermann .
6. Discuss and take possible action on revised job description for Professional Counselor -
Detention Position Division 318800, Class 1892 Position 1.
W Item 6.pdf
A copy of the job description is attached.
Motion: Approve, Moved by Commissioner Kenny Mallard, Seconded by Commissioner
Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters,
Wassermann.
7. Payment authorization to Price Proctor & Associates, LLP in the amount of
$5,437.50 for work done on State v. Gabriel Hall capital murder case; a purchase order
was not obtained in advance.
0 Item 7. f
Motion: Approve, Moved by Commissioner Kenny Mallard, Seconded by Commissioner
Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters,
Wassermann.
8. Payment authorization to Mansel's Wheel Alignment in the amount of $300.00 for vehicle
VOL f 9� Pg.__/-Y0 __i
repairs for Constable Precinct 4 Office; purchase order was not obtained in advance.
L? Item 8.odf
Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by Commissioner
Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters ,
Wassermann.
Payment authorization to City of Bryan in the amount of $15,468.74 for Tax Increment
Reinvestment Zone #22. Amount represents 33% of the 2010 rollback property taxes
and 100% of the 2011 rollback property taxes of a property located in the TIRZ that had
an agricultural exemption before being with the TIRZ boundary.
0 Item 9. pd
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena, Cauley,
Mallard, Peters , Wassermann .
10. Approval of addendum to contract with Dahill for the maintenance of sixteen (16) county
owned copiers.
RD Item 10.odf
Motion: Approve, Moved by Commissioner Kenny Mallard, Seconded by Commissioner
Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters ,
Wassermann.
11. Request from Constable, Precinct 4 to purchase seven (7) X26P tasers with Capital
Improvement Funds for FY 2014. The total costs of the tasers is $7,121.39.
10 Item 11.odf
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters,
Wassermann.
12. Request from the Budget Office to purchase a whiteboard and projector to be placed in
the Budget Office Conference Room from Capital Improvement Funds. Total cost of the
project is $2,964.77.
H Item 12.odf
Motion: Approve, Moved by Commissioner Lloyd Wassermann, Seconded by
Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley,
Mallard, Peters, Wassermann .
13. Permission to advertise bid # 2014 -20 Seal Coat # 2.
The Court voted unanimously to remove this from the agenda at the recommendation of
the Purchasing Agent.
Motion: Remove, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena ,
Cauley, Mallard , Peters , Wassermann .
14. Permission to advertise bid #2014 -18 Flexible Base
0 Item 14.odf
Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by
Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena , Cauley ,
Mallard , Peters , Wassermann .
15. Award of bid contract # 2014 -02 Culverts.
10 Item 15.odf
The Court voted unanimously to accept the recommendation of the Purchasing Agent
and awarded Bid Contract 2014 -02 Culverts, various types as follows:
Primary Vendors:
Contech Engineered Solutions: items 1 -21, 35 -44, 46 -50, 52 & 53
CPR Services and Supply: items 22 -29
Woodson Wholesale: Primary Award for items 30 -34, 45 & 51
Secondary Vendor:
Woodson Wholesale items 1 -4 &12
A copy of the bid tabulation is attached.
Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by
Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena , Cauley,
Mallard , Peters, Wassermann .
16. Award of bid contract # 2014 -11 Shavings.
0 Item 16.odf
The Court voted unanimously to accept the recommendation of the Purchasing Agent
and awarded Bid Contract 2014 -11 Stall Shavings and Pellets to Agri -Wood Products. A
copy of the bid tabulation is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard , Peters,
Wassermann.
17. Award of bid contract #2014 -12 Asphalts Oils and Emulsions.
M Item 17.odf
The Court voted unanimously to accept the recommendation of the Purchasing Agent
and awarded Bid Contract 2014 -12 Asphalts, Oils and Emulsions Products as follows:
Cleveland Asphalt: Sections 1, 2, 3, 5, 6 &7
Ergon Asphalt: Section 4
A copy of the bid tabulation is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard,
Peters, Wassermann .
18. Consider and take action on acceptance of the roads (Eagle Pass Drive, Eagle
Nest,Mesa Verde Drive, Palo Dura Drive, Sundance Drive, Sioux Springs and Caddo
Cove) and associated roadway drainage structures of Indian Lakes Phase 2 and Phase
5 into the Brazos County road maintenance system. Site is located in Precinct 1.
E1 Item 18.pd f
Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by
Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena , Cauley,
Mallard, Peters , Wassermann .
19. Consider and take action on the Final Plat of Indian Lakes, Phase XIII, Lots 5 -R and 6 -R,
Block 24 Being a Minor Replat of Lots 5 and 6, Block 24 (Indian Lakes Subdivision
Vol. _ L 912_ P9.
Phase XIII, Recorded in Volume 10785, Page 164) 2.889 Acres , J.M. Barrera Survey, A-
69, Brazos County, Texas. Site is located in Precinct 1.
10 Item 19.odf
Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by
Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena, Cauley,
Mallard, Peters , Wassermann .
20. Consider and take action on the Halcon Field Services utility permit to construct 8" road
bore under Wilcox Lane approximately 4,940' southeast of FM 974. Project will connect
several oil wells in the area. Site is located in Precinct 2.
N9 Item 20.odf
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena,
Cauley, Mallard, Peters, Wassermann.
21. Consider and take action on the Wickson Creek S.U.D. utility permit to construct 10"
road bore under Elmo Weedon Road. This project will provide water service to customer
at address #6685. Site is located in Precinct 2.
It Item 21.odf
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena,
Cauley, Mallard, Peters , Wassermann.
22. Tax Refund Applications for the following:
It Item 22. pd
• a. Oakwood Country Village MHC- overpayment - $14.12
• b. A R Stone Investments - overpayment - $16.46
• c. Oakwood Country Village MHC- overpayment - $32.41
Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by County Judge
Duane Peters. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters ,
Wassermann.
23. Budget Amendments.
Budget Amendments FY 13/14 11.1 thru 11.12
0 Item 23.odf
11.1 Transfer funds from Capital Improvements Projects to Constable Precinct 4
11.2 Reallocate funds for Brazos Center
11.3 Reallocate funds for Capital Improvements Projects
11.4 Reallocate funds for Constable Precinct 4
11.5 Reallocate funds for Capital Improvements Project
11.6 Reallocate funds for Capital Improvements Project
11.7 Reallocate funds for Capital Improvements Project
11.8 Reallocate funds for Capital Improvements Project
11.9 Reallocate funds for Collections
11.10 Reallocate funds for TJD -State Aid and TJJD Comm. Reduction
11.11 Reallocate funds for County and District technology
11.12 Reallocate funds for Justice of the Peace Precinct 2.1
Motion: Approve, Moved by Commissioner Kenny Mallard, Seconded by County Judge
Vol. /_ Pg. _ -��
Duane Peters. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters ,
Wassermann.
24. Capital requisition #00045332 to Anixter in the amount of $247.63 for the purchase of
cabling for the Budget Conference Room.
0 Item 24.odf
Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by
Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley,
Mallard , Peters, Wassermann .
25. Capital requisition #00045333 to CDW Government in the amount of $2,717.14 for the
purchase of a whiteboard and computer for the Budget Conference Room.
k9 Item 25.odf
Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by
Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley,
Mallard, Peters, Wassermann .
26. Capital requisition #00045520 to Taser International, Inc. in the amount of $7,121.39 for
Constable Pct. 4 to purchase seven (7) Tasers.
0 Item 26.odf
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters,
Wassermann.
27. Approval of the following capital requisitions for law enforcement vehicles:
19 Item 27.odf
• a. Requisition #00045526 to Lithia in the amount of $1,595.00 for tinting
• b. Requisition #00045525 to C.C. Creations in the amount of $2,690.00 for
graphics
• c. Requisition #00045494 to Texas Communications in the amount of $30,000.00
for removal and install of equipment
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by County Judge
Duane Peters. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters ,
Wassermann.
28. Personnel Change of Status.
Personnel Action Forms
0 Item 2
A copy of the personnel Change of Status Requests is attached.
Motion: Approve , Moved by Commissioner LLoyd Wassermann, Seconded by
Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena, Cauley,
Mallard, Peters, Wassermann .
29. Payment of Claims.
0 Claims SheeLOdf
L BILL LIST 12.17.11Ddf
7116962 through 7117161
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Vol. Pg. / .) {
Commissioner LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena ,
Cauley, , Mallard , Peters , Wassermann.
30. Sheriff's report on inmate population.
Sheriff Chris Kirk stated there were 551 inmates in jail, 33 have electronic monitors and 8
are pending for monitors.
31. Announcement of interest items and possible future agenda topics.
Commissioner Mallard asked if the white board being purchased for the budget
conference room could be used for other meetings as well. Irene Jett, Budget Officer
said that the room could be used for other meetings in addition to budget.
32. Call for Citizen input and /or concerns.
There was no citizen's input.
33. Adjourn.
Pg. / �-
L ___
The foregoing minutes of the Commissioners Court meeting held December 17, 2013
have been examined and are approved in open Court this day of
2014, in Bryan, Brazos County, Texas.
Duane Peters
County Judge
gwz�'0-
gdffi'my CatAna
Commissioner, Precinct 2
Irma Cauley
Commissioner, Precinct 4
Attest:
Karen McQueen
County Clerk
Vol / y'�, Page 13 6
Lloyd Wassermann
Commissioner, Precinct 1
Kenny Mallard
Commissioner, Precinct 3
COMMISSIONERS COURT MEETING
Date and Time
Name
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Organization/ Department
MCGL012E � erne
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COMMISSIONERS COURT MEETING
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Date and Time
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9�Z / 5y Page Z of 2—
9iA". the Boy Scouts of America is a vital force in the development of our youth
through its many programs which encourage the ability of its members to do
things for themselves and especially for others. We recognize William W. `Bill'
Scott today because he exemplifies the Boys Scout motto "Do a good turn
daily" and lives the Boy Scout Oath "To help other people at all times"; and
6MACM24. Bill Scott became a Boy Scout in 1942 when he joined Pack 64 at Travis
Elementary and 2 years later he joined Troop 81. Bill was a dedicated Boy
Scout, earning the rank of Eagle Scout in 1950; and
Bill has continued his dedication by giving his time and financial resources to the
Boy Scouts of America. He served as the Assistant Scout Master of Troop 735
until 1980 and has held several jobs in the Arrowmoon District; and
Bill "helps others at all times" and has contributed to his community as an
active participant in his church and many other community groups. Through his
support of the Boys Scouts of America Bill helps to assure that the lessons of
service, character and integrity are passed on to future generations of young boys.
Sow, ZC,�Ooa X, Jason P. Bienski, as Mayor of the City of Bryan, Texas, and 1, Nancy F.
Berry, as Mayor of the City of College Station, Texas and I Duane Peters, Brazos
County Judge, extend our gratitude to William W. Scott for his dedication to the
Boys Scouts in our community and hereby proclaim February 8, 2014 as:
CITY OF BRYAN
Jason P. Bienski, Mayor
Bill Scott Day
CITY OF COLLEGE STATION
Nancy F. Berry, Mayor
BRAZOS COUNTY
Q��
Duane Peters, County Judge
6
.( '+ Brazos County Terwate%MN .l20&15/n012
Job Description
Last Updated:
Class Number:
1882
Title:
Professional Counselor- Detention
Pay Group:
22
Department:
Juvenile Grant N
FLSA Status:
Exempt
Reports To:
Deputy Director
Approved Date:
directed. Provide 24 -hour emergency crisis intervention for residents in the Juvenile Detention Center. identify juvenile needs that cannot be
EEOC Category:
Professional
General Summary:
Wari ft primarily In the Brazos County Juvenile Detention Center delivering counseling and related services to detained juvenlles. Additionally,
prov des counseling and related services to jumn9es not in detention but who are under the supervision of the Brazos County Juvenile Probation
Department. Services to be provided Include. but are not limited to, individual, family, and group counseling; Teaching life -skill classes and anger -
management; Conducing psychological assessments; Develop Treatment Plans, and provide crisis intervention as needed. Supervise Intems antl
Volunteers as assignetl. Adds by ea ethical end related etantlards.
Essential Duties:
Other duties may be assigned. Make professional recommendations on Individual cases to probation ofricen. Responds to emergency situations on
a 24 hour on -call basis. Subject to irregular work hours including a non - traditional work schedule. Assists In the development, planning, coordination,
and implementation of programs and services. Assists with and conducts staff training and development. Provide counseling services primarily in the
Juvenile Detention Center, but other places as well
Develops and Implements written treatment and aftercare plans. Actively participates In staff meetings BE well as case - staffing meetings. Provides
treatment in compliance with department policy, as well as with state, professional and national standards and mandates. Provide court testimony as
directed. Provide 24 -hour emergency crisis intervention for residents in the Juvenile Detention Center. identify juvenile needs that cannot be
addressed irMouse and make appropriate referral recommendations. Provide crisis Intervention and other counseling and mental health services for
students attending the Brazos County Juvenile Probation Department's Academy School Program.
Supervise Intems regarding ongoing assignments and duties. Maintain client confidentiality. Maintain applicable llcensure(s) and certifications. The
Professional Counselor will provide administration and interpretation of psychological evaluations of youth at risk of suicide, or in need of speciallzed
treatment services. On call 24 hours a day. Follow established policies, procedures and practices of the department. Faollilates and participates In
departmental programs.
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of
duties does not exclude Thom from The position if the work is related or a logical assignment to the position.,
Other Duties ae assigned. (1
°�)_ _
-
Styoeflfiaion
-
Received:
DePuty Director
Given:
This is not a supervisory position.
Education
—�
Required:
The Professional Counselor will have a Master's degree from an accredited college or university In social work,
counseling, or psychology within slot (6) months of employment.
Prelism :
Experience
Required:
To perform this job successfully, an Individual must be able to perform each essential duty sadsfaciontly. The
requirements listed below am representative of the knowledge, skill, and/or ability required. Reasonable
accommodations may be made to enable Individuals to perform the essential functions. Must be 21 years of
age, or older.
Preferred:
-
Cefiftates, Licenses,
— -- -- - —
Registrations
Required: Master Degree from an accredited college Of unh ersily. Licensed to practice In Texas by the appropriate
licensing board, or eligible to receive license within 7 year of employment (Preferred). VaAd Texas driver's
license with appropriate liability auto Insurance coverage (Driver's license requirements must be met wardn so
days If employee recently moved from another state).
Pref�
_
9 _ pg.! `7 0
Physical Demands
TyplCal:
Duties require daily standing, walking, sitting, talking and listening; frequent use of hands and /or fingers to
grasp, handle, pick -up, pinch, type er feel; frequent reaching with hands or arms and IINng of objects over 20
pounds; does vision, distance vision, ability to distinguish color, peripheral vision, depth perception and ability
to adjust focus. Physical demands described here are representative of those that must be met or are
encountered by an employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable Individuals with disabilities to perform the essential functions.
Knowledge, Skills, &
Abilities
TyplCit;
Knowledge of juveniles regarding emotional, cognitive, moral, and social development. KnoWedge of facts,
concepts, principles and theories of human behavior related to juvenile offenders on probation, in detention, or
residential settings. Extensive knoWedge of counseling theories and interventions. Commitment to the
department's vision of developing people to their full potential.
Possess well developed listening and communicating skills to facilitate an effective counseling alliance. Be
able to write relevant docurnentation accurately. Computer, management, supervisory, and organizational
skills: interpersonal skills and ability to deal effectively with the public, other employees, and elected officials;
ability to complete assignments Wthin tight deadlines.
the employee Is constantly required to perform multiple tasks simultaneously, to work under time pressures to
meet deadlines and to work closely vAth others as part of a team; the employee is frequently required to do
tedious exacting work. Worker is subject to physical hazards from traffic; serious hazard and Infection from
exposure to communicable disease; physical harm as the result of confrontation. The work environment
characteristics described here are representative of those an employee encounters "Ile performing the
essential functions of this job. Reasonable accommodations may be made to enable individuals with
disabilllles to perform the essential fundlone.
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Purchasing Department
200 S. TX AVE., SUITE 352 BRYAN, TX 77803
PHONE (979) 361.4290 FAX (979) 361 -4293
BRAZOS COUNTY
BIDIRFPIRFQ DOCUMENTATION SHEET
The Purchasing Department would like to request Commissioner's Court approval to advertise
and go out For Bid on the following:
DATE: December 12, 2013
BID NUMBER: 2014 -18
REQUEST FOR PROPOSAL NUMBER:
REQUEST FOR QUALIFICATIONS NUMBER:
TITLE: Flexible Base
REQUESTING DEPARTMENT: Road and Bridge
APPROVAL SIGNATURE: ^�
Duane Peters, County Judge
DATE APPROVED: 1 �1 1"7 1 ) 3
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INVITATION TO BID
CULVERTS
ANNUAL CONTRACT
BRAZOS COUNTY PURCHASING DEPT
200 South Texas Ave, Suite 352 Bid Request No. 2014 -02
Bryan, Texas 77803 Page 1 of 22 Pages
Telephone (979) 361 -4294
Bids will be received at the Brazos County Administration Building, Purchasing Department,
200 South Texas Ave Suite 352, Bryan, Texas until 2:00 p.m., Tuesday. December 26, 2013, at
which time bids will be publicly opened and read aloud.
A. SCOPE OF BID
Bids are solicited for furnishing the merchandise, supplies, service, and/or equipment set forth in
this bid request for a one (1) year period beginning January 1, 2014 through December 31,
2015 in accordance with the following Conditions of Bidding.
B.
The following instructions apply to all bids and become a part of terms and conditions of any bid
submitted to the Brazos County Purchasing Office, unless otherwise specified elsewhere in this
bid request. All bidders are required to be informed of these Terms and Conditions and will be
held responsible for having done so:
1: Definitions: In order to simplify the language throughout this hid, the following
definitions shall apply:
a. BRAZOS COUNTY - Same as County.
b. COMMISSIONERS' COURT - The elected officials of Brazos County,
Texas given the authority to exercise such powers and jurisdiction of all
county business as conferred by the State Constitution and Laws.
C. CONTRACT - An agreement between the County and a Supplier to
furnish supplies and/or services over a designated period of time during
which repeated purchases are made of the commodity specified.
d. CONTRACTOR - The successful Bidder(s) of this bid request.
e. COUNTY - The government of Brazos County, Texas and its authorized
representative.
f SUB - CONTRACTOR - Any contractor hired by the Contractor or
Supplier to furnish materials and services specified in this bid request.
g. SUPPLIER - Same as Contractor.
2. Upon acceptance and approval by the Commissioners' Court, this bid effects a
working contract between Brazos County and the successful bidder for the period
designated.
h9 ! -7
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
Bid Request No, 2014 -02
Page 2 of 22 Pages
3. Bids - must -be- received -by- the - Purchasing- Offiee- prior -to- the- time-and -date
specified. The mere fact that the bid was dispatched will not be considered; the
bidder must have the bid actually delivered.
4. The County reserves the right to accept or reject in part or in whole, any bids
submitted, and to waive any technicalities for the best interest of the County.
5, Brazos County shall not be responsible for any verbal communication between
any employee of the County and any potential bidder. Only written specifications
and written price quotations will be considered.
6. Brazos County reserves the right to reject any bid that does not fully respond to
each specified item.
7. Bidder must include Employer Identification Number for the bid to be valid.
8. Should there be a change in ownership or management; the contract shall be
canceled unless a mutual agreement is reached with the new owner or manager to
continue the contract with its present provisions and prices. This contract is
nontransferable and may not be reassigned by either party.
9. The County may cancel this contract at any time for any reason, provided a thirty-
day written notice is given.
10. The bid award shall be based on, but not necessarily limited to, the following
factors:
a. Unit price
b. Extended price
C. Special needs and requirements of Brazos County
d. Results of testing samples (if required by Brazos County)
C. Delivery
f References
g. Brazos County's experience with products bid
h. Vendors past performance record with Brazos County.
il. Although the cost of products to be provided is an essential part of the Bid,
Brazos County is not obligated to award a contract on the sole basis of cost but
will award to vendor considered to be the best value to Brazos County.
12. Acceptance of merchandise, work, and/or equipment provided shall be made by
the County at the sole discretion of the Commissioners Court when all terms and
conditions of the contract and specifications have been met to its satisfaction,
including the submission to the County of any and all documentation as may be
required.
13. Title and Risk of Loss of the goods shall not pass to Brazos County until the
County actually accepts and takes possession of the goods at the point or points of
delivery.
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
Bid Request ho. 2014 -02
Page 3 of 22 Pages
14. This agreement shall be governed by the Uniform Commercial Code as adopted
in the State of Texas as effective and in force on the date of this agreement.
15. Bids must be submitted on quantities and units of measure specified by the bid
documents. In the event of errors in extended prices the unit price shall govern.
Any suggested change in quantity on the part of the bidder to secure better price
or delivery is welcomed and may be given consideration provided that the bidder
also bids on the quantity specified.
16. Bids must specify the number of consecutive calendar days required to deliver the
commodities under normal conditions. Failure to specify delivery time will be
considered reason enough to cause the bid to be disregarded. Delivery time
quoted will be given consideration in awarding orders. If delivery is not made
within a reasonable time of the specified delivery in the bid, the entire order or
contract may be canceled and the bidder barred from quoting in future bids.
17. Bids cannot be altered after receiving time. No bid may be withdrawn after
opening time without acceptable reason and with the approval of the Purchasing
Agent.
18. Bids must be submitted on this form and returned in a sealed env_elo clearl
marked with Vendor Name and Bid Number to ensure proper recognition upon
its arrival. Bids will not be considered if submitted by telephone, fax or any other
means of rapid dispatch, nor will a bid be considered if submitted to any other
person or department other than specifically instructed. Bids received after the
expressed date and time listed in this bid will be returned unopened to the vendor.
Bids submitted by any other person or department other than the Brazos County
Purchasing Department will not be accepted.
19. If vendor in receipt of notice is unable to bid, the bid should be submitted as a
"No Bid" and returned to the Purchasing Department before opening time. This is
necessary if vendor wants to remain on vendor list and receive future bid
notiFicafioris.
20. Bids must show full firm name, mailing address and telephone number and be
manually signed by an authorized sales or quotation representative of the bidder.
Firm name and authorized signature shall appear in each space provided.
21. In the event of a needed change in the specifications sent to the bidder, it is
understood that all the foregoing terms shall apply to the addendum or addenda.
22. It is our policy not to furnish bid results over the phone. Bid results and
tabulation sheets will be posted on the Brazos County web site; Brazos Valley
Online Bidding System (www.brazosbid.cstx.bov) after bid award by
Commissioner's Court.
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
Bid Request No. 2014 -02
Page 4 of 22 Pages
- - - - - -- - - - -23— — Brazos County- reserves the right -to -extend- this contract - annually - for -a- maximum — - - - --
of three (3) additional one (1) year periods with no changes in the terms or
conditions of this contract, if agreed upon by both parties.
24. The successful offeror agrees to extend prices and terms to all entities that has
entered or will enter into joint purchasing inter -local cooperation agreement(s)
with Brazos County.
25. If sample testing is required, Brazos County will perform test through a third
party. Vendor will be required to allow the third party access to the facilities in
order to acquire samples for testing. Failure to submit requested testing may
disqualify bid.
26. Three (3) references are to be provided by bidder. Failure to submit references
may result in disqualification of bid.
27. Contractor shall observe and comply with all federal, state and local laws, safety,
and health regulations, ordinances, and all regulations which in any manner effect
conduct ofthe work or services being performed.
28. In order to insure the safety of the public, the Contractor shall coordinate all work
or deliveries with the Road and Bridge Department.
29. Any Subcontracting must be approved prior to commencement of the contract by
the County Engineer and Brazos County.
30. Any variation from the specifications in this bid document must be indicated on
the bid or on a separate attachment to the bid and labeled as such.
31. Any brand name, or manufacturer's reference used is considered to be descriptive
- not restrictive - and is indicative of the type and quality the County desires to
purchase. Bids on similar items of like quality will be considered only if it is
noted in the bid documents, and accompanied by fully descriptive product
literature. All substitutions will contain the same active ingredients in the same
percentages of the items listed in the bid. If notation of substitution in not made,
it is assumed the vendor is bidding the item specified.
32. The County does not guarantee to purchase any minimum or maximum
quantities. If any quantities are listed in the bid, they are estimated quantities
used for calculating purposes only.
33, In the event the Supplier is unable to furnish any item within a reasonable time
after order is placed due to strikes, war or any reason beyond the Supplier's
control, the County reserves the right to purchase these items from any source,
without causing this contract to be canceled.
34. The successful vendor should submit itemized invoices with clearly marked
remittance copies to the following address;
Bid Coatinuation Sheet
BRAZOS COUNTY, TEXAS
C.
ATTN: Auditors
200 South Texas Ave, Suite 218
Bryan, TX 77803
Bid Request No. 2014-02
Page 5 of 22 Pages
Statements of accounts will not be sufficient to warrant payment. Unless other
arrangements have been made; all invoices to be paid in full within 30 days after
satisfactory delivery of commodities and or services and receipt of invoice at the
listed address. Checks will be made payable to the successful vendor only, and
shall not include sub - contractors, assignees, or any other party.
35. As a governmental subdivision, Brazos County is exempt from most types of
taxes, including but not limited to sales tax, excise tax, and import duties. Such
costs must not be included in bid prices. Tax Exemption Certificates can be
obtained upon request by contacting the Brazos County Purchasing Department-
(979)3614290.
36. Upon acceptance of a purchase order for any commodity or materials purchased
by Brazos County, the vendor agrees to protect the county from any claim
involving patent right infringement, copyright infringement, sales franchise
disputes.
37. Unless otherwise specified, all items ordered from the successful vendor must be
new, unused, and in first class condition. Products usually packaged for
commercial sale shall be furnished in proper container so as to facilitate storage
and handling.
38. Potential Vendors are advised they may have disclosure requirement pursuant to
Texas Local Government Code, Chapter 176. This law requires persons desiring
to do business with the County to disclose any gifts that have an aggregate value
in excess of $250.00 given to any employee of the County, County Official to the
County Official's family members or employment of any employee of the County,
County Official or the County Official's family members during the preceding
twelve (12) month period. The disclosure questionnaire must be filed with the
Brazos County Clerk. Refer to Texas Local Government Code, Chapter 176 for
the details of this law.
39. Bidder understands that Brazos County is a government subject to Texas State
and Federal public information statutes. Bidder hereby waives any obligation to
the release to the public of any documents submitted in accordance with this bid
SPECIAL PROVISIONS
All deliveries are to be made F.O.B. Brazos County Road and Bridge Department,
during regular working days, and between the hours of 7:30 A.M. and 5:00 P.M.
Monday through Thursday, unless otherwise requested by the County and loaded
into County trucks by the Supplier; or loaded and hauled and delivered anywhere
in the County by the Supplier during the mentioned working days and hours.
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
Bid Request No. 2014 -02
Page 6 of 22 Pages
2. Vendor will be required to notify the County Engineer's Office in the event of
unforeseen delay arising in the delivery of a specified shipment. In the event a
shipment will not arrive at the job site within two (2) hours of designated time
Brazos County shall have the right to refuse acceptance of the order.
3. Vendor will be required to deliver to Brazos County Road and Bridge Department
or job site in Brazos County when and where requested and remain on the job
with truck and operator as long as required to completely place load.
4. Brazos County reserves the right to test any materials delivered at the requested
site for compliance with specifications. The Bidder will remove immediately
from the job site or right of way any materials that are deemed unsatisfactory.
5. Material Safety Data Sheets and Placards must be furnished at the time of
delivery as specified by State and Federal Regulations (IF APPLICABLE).
6, Any Vendor vehicles traveling on County roads will not exceed its legal gross
weight.
INSURANCE REQUIREMENTS
1. The Bidder shall instruct his insurance agent or carrier to furnish to the County a
Certificate of Insurance attesting to the issuance of the following parts of this
section. Please note that such Certificates of Insurance and any required bonds
must be issued and then approved by Brazos County Risk Management. The
Certificate of Insurance must be approved by Risk Management before any
deliveries can be made.
2. The Bidder shall furnish and keep in full force the following insurance during the
term of this Contract:
a. Statutory Workmen's Compensation and Employer's Liability Insurance
with waiver of subrogation.
b. General Liability with limits for bodily injury and for property damages of
not less than $1,000,000 CSL with Brazos County named as an additional
insured.
C. Comprehensive Automotive Liability with single limits of $1,000,000 for
Bodily injury and Property Damage Liability.
d. Cargo Insurance to sufficiently cover materials transported.
3. All of the aforementioned policies and Certificates of Insurance should be issued
immediately after the Bidder receives notification of award.
4. The Vendor agrees to hold harmless Brazos County from any and all claims and
liability due to the acts of the Vendor's employees and the operation of his
equipment. The Vendor also agrees to hold harmless Brazos County from any
and all expenses, including attorney fees, incurred by Brazos County in litigation
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
Bid Request No. 2014-02
Page 7 of 22 Pages
or- otherwise- resisting- such - claims -or- liabilities- as- a- result-of- the - Vendor's -
employees' activities. Further, the Vendor agrees to protect, indemnify and hold
harmless Brazos County from and against all claims, demands and causes of
action of every kind and character brought by any employees of the Vendor
against Brazos County due to personal injuries and/or death to such employee
resulting from any neglect act, by either commission or omission on the part of
the vendor or Brazos County,
E. REFERENCES
Vendors shall provide a list of at least three (3) references, where work comparable in quality and
scope to that specified has been performed within the past five (5) years. This list should include
the names, phone number and email of the company /entity for which the prior work was
performed to contact these references. A negative reference may be grounds for disqualification
of bid.
Company/Entity: W
V
Contact:
f t'� (VIP ems` f
Phone:
-) 8I -"�u (0
Email:
e.
Company/Entity:
Contact:
Phone:
9-?g- 2y9- aLtlH
Email;
t`;r4;gW� `t .r "�,.b�,.
''Sht �S,a'�'YG:a
I1
�T
it'd z.c,�w y�.�1:t�T: °'rKS.s� e. 1rg�y,
i�`°'!�5�4} T�'�'rH`'!. titer.'' �f`. �,! e4' ��i.. r' �. 1dti{ �' kB#F�'�'.�,4a::r!'_+�*`�h'1�.�Y
Vvl
Bid Continuation Sheet
BRAZOS COUNTV, TEXAS
Bid Request No. 2014-02
Page 8 of 22 Pages
Contact;
Phone:
1-3 Z:7,- 7io� 3
Email; �� �
l ,
F. SPECIFICATIONS
1. General Information — Brazos County is seeking qualified companies to provide:
a. Culverts in accordance with Item 460 of the Texas Department of
Transportation, Standard Specifications for Construction and Maintenance
of Highways, Streets, and Bridges 2004 or;
b. Steel Reinforced Polyethylene Pipe & Culverts (Contech Duromaxx or
equivalent) as specified elsewhere in this section; or
C. Dual Wall Polypropylene Impact Modified Co- Polymer Pipe & Culverts
(ADS IIP Storm or equivalent) as specified elsewhere in this section.
2. Quantities shown are estimated quantities. The actual quantity purchased may
be more or less. The County is not obligated to purchase any minimum amount
and the County may purchase any reasonable amount greater than the estimate for
the same unit price. Items will be ordered on an "As Needed" basis.
3. Brazos County reserves the right to award the bid in whole or to one contractor or
to award a contract on each separate item or combination of items as may be most
advantageous to the County. A primary, secondary, tertiary, and/or subsequent
award may be made for this bid by the County.
It is expressly understood and agreed that in case Brazos County should need any
item(s) not available within a specified time frame needed from the Successful
Bidder(s) during the term of this contract, contractor must provide written
verification that the specified timeframe cannot be met. Brazos County then
reserves the right to purchase the item(s) from vendors other than the Successful
Bidder(s) and shall not be in violation of any terms or conditions of said contract.
5. Definition of Terms for Specifications;
a. County: Brazos County Road & Bridge acting by and through Brazos
County
b. Contractor: Successful Bidder of the attached Invitation for Bids
C. Engineer: Director of Brazos County Road & Bridge Division
d. Inspector: Employee of Brazos County supplied to the contractor's crew
for the selection, prosecution, and quality control of the work.
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
Bid Request No, 2014-02
Page 9 of 22 Pages
-- e. Specifications: Texas- Department -of Transportation,- Standard
specifications for Construction and Maintenance of Highways, Streets
and Bridges 2004.
f Department: Brazos County Road and Bridge Division
g. Contract: The Invitation for Bids and the Bid of the Successful Bidder
shall become a contract between the successful bidder and Brazos
County once the Successful Bidder's Bid is properly accepted by Brazos
County Commissioners Court.
6. Control of Materials
a. Source Control. Use only materials that meet Contract requirements.
Unless otherwise specified or approved, use new materials for the work.
Secure the Engineer's approval of the proposed source of materials to be
used before their delivery. Materials can be approved at a supply source
or staging area but may be re- inspected.
b. Material Quality. Correct or remove materials that fail to meet the
contract requirements, for cost incurred if additional sampling and testing
is required by a change of source. Materials not meeting Contract
requirements will be rejected, unless the Engineer approves corrective
actions. Upon rejection, Contractor shall immediately remove and replace
rejected materials. If the Contractor does not comply with this Article, the
County may remove and replace defective material and the cost of testing,
removal, and replacement will be deducted from invoice.
C. Manufacturer Warranties. Transfer to the County warranties and
guarantees required by the Contract or received as part of normal trade
practice.
d. Plant Inspection and Testing. The Engineer may, but is not obligated to
inspect materials at the acquisition or manufacturing source. Material
samples will be obtained and tested for compliance with quality
requirements. Materials produced under County inspection are for County
use only unless released in writing by the Engineer.
If inspection is at the plant, Contractor must meet the following conditions
unless otherwise specified:
• Cooperate fully and assist the Engineer during the inspection
• Ensure the Engineer has full access to all parts of the plant used to
manufacture or produce materials.
• In accordance with pertinent items and the Contract, provide a facility at
the plant for use by the Engineer as an office or laboratory.
• Provide and maintain adequate safety measures and restroom facilities.
• Fumish and calibrate scales, measuring devices, and other necessary
equipment.
The Engineer may provide inspection for periods other than daylight hours if
/ ice 1-57
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
Bid Request No. 2014 -02
Page 10 of 22 Pages
— • Continuous- production of materials for County- use is- necessary due to the-- -
production volume being handled at the plant and
• The lighting is adequate to allow satisfactory inspection
7. ITEM 460 — Corrugated Metal Pipe
a. Contractor to provide Galvanized steel pipe in Circular (TY ]R) cross
sectional shape.
b.- Contractor shall provide coupling bands that comply with TXDOT
specifications spiral rib pipe for connecting.
C. Contractor shall provide pre -cut safety end slopes that are 6:1, 4:1 and 3 :1.
d. Contractor shall provide steel pipe with 2 2/3" by 1/2" in corrugations
unless otherwise noted.
8. Unless otherwise specified when order is placed, all items in this advertisement
shall meet or exceed Texas Highway Department Specifications as follows:
No. 460: . "Corrugated Metal Pipe ": culvert pipe shall have 3 in 1 continuous
spiral corrugation only for diameters 36" and larger.
No. 466: "Metal End Sections ": diameters 15" and above (6 to 1 slope) shall
conform to Specification No. 460 above.
a. A tolerance of plus or minus one (1) inch or two (2) percent of the
equivalent circular diameter, whichever is greater, will be permissible.
b. All pipes must have rerolled ends to allow use of coupling bands with
annular corrugations.
C. Bidder must be able to supply pipes up to fifty (50) feet in length for
diameters 18" to 72 ".
d. Any variation from these specifications must be indicated on the Bid or on
a separate attachment to the Bid. The sheet shall be labeled as such.
9. Duromaxx or Equivalent
a. Shall be reinforced polyethylene pipe with smooth water way wall and
exterior profile reinforced with galvanized steel ribs. Continuous ribs are
completely encased within the polyethylene profile.
b. Pipe profile is manufactured using a high quality stress -rated
thermoplastic meeting the requirements of ASTM F2562 "Standard
Specification for Steel Reinforced Thermoplastic Ribbed Pipe and Fittings
for Non - Pressure Drainage & Sewerage ".
C. Virgin high density polyethylene stress - related resins conforming to the
minimum requirements of cell classification 345464C as defined and
d
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
Bid Request No: ;014 -02
Page 11 of 22 Pages
- -- -- - - -- - - - - -- --described- -in- the - latest - version -of- ASTM -D3350- "Standard,Spedfivatiott- - -"
for Polyethylene Plastics Pipe and Fittings Materials" shall be used.
d. High Performance Joints shall be gasketed, bell and spigot joints where
both the bell and spigot are reinforced with steel that is fully encased in
stress -rated high density polyethylene (meeting the requirements in F.9.c)
and that have been laboratory tested to 15 psi when tested in accordance
with ASTM D3212 "Standard Specification for Joints for Drain and Sewer
Plastic Pipes Using Flexible Ejastomeric Seals ",
Pipe Dimensions and Cover Limits
Nominal
pipe Site
Mimnmum
Pipe
Stiffness
([lass l
Outside
Diarrleter
Unit
W M"
Minimum
Waterway Wall
Thidmaw
Mininum
Cover•••
Madnlm
Cover
hch
blfin m
In mm
bs /k
in
mm
R:
linittl
in
mm'
30
28
10.9 785
18.8
.082
12.081
3
1.3051
So
115.2
36
22
37.119421
23.fi
12.081
1
1.3051
50
(15,2
42
20
43.I 109
27
.082
r2,081
1
.3051
50
11S.21
48
18
49.5 1257
30.8
.130
3.301
1
(.SGSI
30
19.1.1
54
16
55.5 1410]
36.1
.130
[3.301
1
1.305
30
1911
60
14
61.4 1560]
429
.130
13.30
1
.305
30
9.1
66
14
67.6 1722
5608
.220
.58]
1.5
.4577
30
9.11
72
14
73.7 18721
65.6
.220
15.58
1.5
(.45
Csmtech has developed in the niqulnd minimum pipe stiffness rer them pip dfannen.
•• Appmximate weights. Actwl wnl8hl wlU vary whh lenBthaM lMSSttyp,
**Minimum and maximum cover ilmitpare fw H20/1423 Its"In .
10. ADS HP Storm Pine or Equivalent
a. Pipe Requirements
1. 15 inch through 30 inch pipe shall have smooth interior and
annular exterior corrugations and meet or exceed ASTM F2735
and AASHTO MP- 21 -11.
2. 36 inch through 60 inch pipe shall have a smooth interior and
annular exterior corrugations and meet or exceed ASTM F2881
and AASHTO MP- 21 - -11:
3. Mannings "n" value for use in design shall be 0.012.
b. Joint Performance
Vol. _ -� Pg. _IJ 9
Bill Continuation Sheet
BRAZOS COUNTY, TEXAS
Bid Request No. 2014 -02
Page 12 of 22 Pages
-- - - - - -- -- 1 Pipe - shall -be joined- with -a- gasketed- integral -bell- and - spigot joint —
meeting the requirements of ASTM F2736 and F2881, for the
respective diameters.
2. 15 inch through 60 inch shall be watertight according to
requirements of ASTM D3212. Spigots shall have gaskets meeting
the requirements of ASTM F477. Gasket shall be installed by the
pipe manufacturer and covered with a removable, protective wrap
to ensure the gasket is free from debris.
3. 15 inch through 60 inch diameters shall have a reinforced bell with
a polymer composite band installed by the manufacturer.
C. Fittings
I. Fittings shall conform to ASTM F2736, ASTM F2881 and
AASHTO MP- 21 -11, for the respective diameter. Bell & spigot
connections shall utilize a spun -on, welded or integral bell and
spigot with gaskets meeting ASTM F477. Bell & spigot fittings
joint shall meet the watertight joint performance requirements of
ASTM D3212. Corrugated couplings shall be split collar,
engaging at least 2 full corrugations.
d. Field Pipe and Joint Performance
1. To assure watertightness, field performance verification may be
accomplished by testing in accordance with ASTM F2487.
Appropriate safety precautions must be used when field- testing any
pipe material. Contact the manufacturer for recommended leakage
rates.
e. Material Properties
1. Polypropylene compound for pipe and fitting production shall be
impact modified copolymer meeting the material requirements of
ASTM F2736, Section 4, ASTM F2881, Section 5 and AASHTO
MP- 21 -11, Section 6. 1, for the respective diameters.
f Installation
1. Installation shall be in accordance with ASTM D2321 and ADS
recommended installation guidelines, with the exception that
minimum cover in traffic areas for 12- through 48 -inch (300 to
1200 mm) diameters shall be one foot. (0.3 m) and for 60 -inch
(1500 mm) diameters; the minimum cover shall be 2 ft; (0.6 m) in
single run applications. Backfill for minimum cover situations
shall consist of Class 1, Class 2 (minimum 90% SPD) or Class 3
(minimum 95 %) material. Maximum fill heights depend on
embedment material and compaction level; please refer to
Technical Note 2.04.
g. Pipe Dimensions
Nominal Pipe I.O. 1 15 1 18 1 24 1 30 1 36 1 42 1 48 1 60
Bid Continuation Sbeet
BRAZOS COUNTY, TEXAS
Average Pipe I.D.
In lmmi
Average Pipe O.D.
In (mm)
Minimum Pipe Stiffness-
5% Deflection
*Minimum
G. QUOTATION
Bid Request No. 2014 -02
Page 13 of 22 Pages
375)—
_ 450)—
—)600
(750 —
—(900 —
1O50j—
—i12mj
(Ism)
14.9
16.0
24.1
301
35.7
41.8
47.3
59.3
378
1457
)612)
765)
9071
1062)
1201)
15061
17.6
21.2
28.0
35.4
41.4
47.2
53.8
66.5
;447)
538
(711)
(899
1044)
(1199)
113671
(1689)
60 1 56 1 50 1 46 1 40 1 35 1 35 i 30
The following quantities are estimates of our anticipated purchases and will be used for
tabulation purposes only. The specified estimates are not guaranteed minimums. Fill in the
blanks with unit prices and extensions that are firm for the period of the contract. All unit prices
shall include all delivery charges to Brazos County jobsites, including freight.
Please Note: All prices to be quoted Unit Price per Foot
GALVANIZED STEEL CORRUGATED CULVERT
1. Description:
15" 16 gauge round spiral culvert
Quantity:
500 feet
Single Pipe, F.O.B.
Single Pipe, F.O.B.
Destination:
$ 1 a. 7�
Single Pipe, F.O.B.
Supplier:
$ Lot
Truck Load, F.O.B.
Destination:
$ 1,4
Truck Load, F.O.B.
Supplier:
$ 1. 1 `I
Sloped Ends:
$
$ C� 1, -� o
Check One:
In -stock _X _ Special Order
2. Description:
18" 16 gauge round spiral culvert
Quantity:
500 feet
Single Pipe, F.O.B.
Destination:
$ 1 S.
Single Pipe, F.O.B.
Supplier:
$ °. 13
Truck Load, F.O.B.
Destination:
$ X 12
Truck Load; F.O.B.
Supplier:
$ , a 7
Sloped Ends:
$ I t S. - �
Check One:
In -stock -->e—
Special Order
3. Description: 24" 16 gauge round spiral culvert
Quantity:
500 feet
Single Pipe, F.O.B.
Destination:
Single Pipe, F.O.B.
Supplier:
$
I) . 90
Truck Load, F.O.B.
Destination:
$
l 1. e7
Truck Load, F.O.B.
Supplier:
$
__I i.0 7 -___ -..-_ -- ---- - -... --
Sloped Ends:
$
/�_l . -v o ""
Check One:
In -stock _ ! Special Order
Bit! Continuation Sheet
BRAZOS COUNTY, TEXAS
Bid Request No. 2014 -112
Page 14 of 22 Pages
4.
_Description:^
_36 "_16- gauge - round- spiral - culvert- – -- -- - - - --
Quantity:
500 feet
Single Pipe, F.O.B.
Destination:
$
q
Single Pipe, F.O.B.
Supplier:
$
Truck Load, F.O.B.
Destination:
$
11,
Truck Load, F.O.B.
Supplier:
$
1-7, I
Sloped Ends:
$
_ I ° S. t 7
Check One:
In -stock
, x
Special Order
5.
Description:
48" 14 gauge round spiral culvert, 3x1 corrugation
Quantity:
630 feet
Single Pipe, F.O.B.
Destination:
$
Single Pipe; F.O.B.
Supplier:
$
q 9, I Y
Truck Load, F.O.B.
Destination:
$
_k4.1�
Truck Load, F.O.B.
Supplier:
$
-)0.1"
Sloped Ends:
$
y ei-7, o -
Check One:
In -stock
Special Order Y
6.
Description:
60" 12 gauge round spiral culvert, 3x1 corrugation
Quantity:
120 feet
Single Pipe, F.O.B.
Destination:
$
1 !-,q, o_.)
Single Pipe, F.O.B.
Supplier:
$
_10' g.
Truck Load, F.O.B.
Destination:
$
X17. Q -7
Truck Load; F.O.B.-
Supplier:
S
i 9 . R'
Sloped Ends:
$
l O U -7.
Check One:
In -stock
Special Order X-
7.
Description:
72" 12 gauge round spiral culvert, 3x1 corrugation
Quantity:
780 feet
Single Pipe, F.O.B.
Destination:
$
1 � '1, '
Single Pipe, F.O.B.
Supplier:
$
o . I
Truck Load, F.O.B.
Destination:
$
, 75
Truck Load, F.O.B.
Supplier:
$ _
Sloped Ends:
Check One:
In -stock
Special Order
8.
Description:
84" 12 gauge round spiral culvert, 3x1 corrugation
Quantity:
120 feet
Single Pipe, F.O.B.
Destination:
$
I
Single Pipe, F.O.B.
Supplier:
$
Truck Load, F.O.B.
Destination:
$
1j S I1�
Truck Load, F.O.B.
Supplier:
$
Sloped Ends:
$
, i� 6b- f
Check One:
In -stock
Special Order
H. ALUMINUM CORRUGATED CULVERT & PIPE
9. Description: 15" 14 gauge round spiral culvert
I j
Aid Continuation Sheet
BRAZOS COUNTY, TEXAS
10.
11,
12.
13.
Single Pipe, F.O.B. Destination: $
Single Pipe; F.O.B. Supplier: $
Truck Load, F.O.B. Destination: $
Truck Load, F.O.B. Supplier: $
Sloped Ends: $
Check One: In -stock
Bid Requeiit No. 2014 -02
Page 15 of 22 Pages
Description: 18" 14 gauge round spiral culvert
Quantity: 200 feet
Single Pipe, F.O.B. Destination:
Single Pipe, F.O.B.
Supplier:
Truck Load, F.O.B.
Destination:
Truck Load, F.O.B.
Supplier:
Sloped Ends:
Truck Load, F.O.B.
Check One:
In -stock
$ 1 �4'
$ 135 n
Special Order `/
Description: 24" 12 gauge round spiral culvert
Quantity: 500 feet
Single Pipe, F.O.B. Destination:
Single Pipe, F.O.B.
Supplier:
Truck Load, F.O.B.
Destination:
Truck Load, F.O.B.
Supplier:
Sloped Ends:
Truck Load, F.O.B.
Check One:
In -stock .
aca9a
Special Order �!
Description: 36" I2 gauge round spiral culvert
Quantity: 500 feet
Single Pipe, F.O.B. Destination:
Single Pipe, F.O.B, Supplier:
Truck Load, F.O.B. Destination:
Truck Load, F.O.B. Supplier:
Sloped Ends.
Check One: In -stock
Special Order
Description: 48" 12 gauge round spiral culvert
Quantity: 500 feet
Single Pipe, F.O.B.
Destination:
$
Single Pipe, F.O.B.
Supplier:
$
Truck Load, F.O.B.
Destination:
$
Truck Load, F.O.B.
Supplier:
$
Sloped Ends:
$
a
Check One:
In -stock
Special Order
14. Description:
60" 10 gauge round spiral culvert
Quantity:
500 feet
a D
Single Pipe, F.O.B.
Destination:
1
/$q
Vol
Bid Continuation Sbeet
BRAZOS COUNTY, TEXAS
Bid Request No; 2014 -02
Page 16 of 22 Pages
-- Single-Pipe,- F:O:B-
Supplier:
$
- -1 -D,— a --
Truck Load, F.O.B.
Destination:
$
0 -7. ®o
Truck Load; F.O.B.
Supplier:
$
In -stock — Special Order -
Sloped Ends:
Reinforced Polyethylene Duromaxx Storm Smooth Interior,
$
(SEE ATTACHED SPECIFICATION)
Check One:
In -stock
Special Order /
15. Description:
72" 10 gauge round spiral culvert
Quantity:
500 feet
Single Pipe, F.O.B.
Destination:
$
a.'�% • 22—
Single Pipe, F.O.B.
Supplier:
Truck Load, F.O.B.
Destination:
$
1 -a, • 13
Truck Load, F.O.B.
Supplier:
$
5.1 3
Sloped Ends:
$
. \ -7 0 . J
Check One:
In -stock
Special Order V
16.
HP Joints
Size:
Steel Reinforced Polyethylene Duromaxx Storm Smooth Interior,
(SEE ATTACHED SPECIFICATION)
30"
Quantity:
120 feet
Single Pipe, F.O.B.
Destination: $ N
Single Pipe, F.O.B.
Supplier: $ I ;
Truck Load, F.O.B.
Destination: $ Y�
Truck Load, F.O.B.
Supplier: $ S { I
Check One:
In -stock — Special Order -
17. Description: Steel
Reinforced Polyethylene Duromaxx Storm Smooth Interior,
HP Joints
(SEE ATTACHED SPECIFICATION)
Size:
36"
Quantity: 240 feet
Single Pipe, F.O.B. Destination: $
Single Pipe, F.O.B. Supplier: $
Truck Load, F.O.B. Destination: $
Truck Load, F.O.B. Supplier: $
Check One: In -stock _
0 /('�
ILI, vy
Special Order y
18. Description: Steel Reinforced Polyethylene Duromaxx Storm Smooth Interior,
HP Joints (SEE ATTACHED SPECIFICATION)
Size: 42"
Quantity: 120 feet
Single Pipe, F.O.B. Destination:
Single Pipe, F.O.B. Supplier: $ N
Truck Load, F.O.B. Destination: $ _ A 6I
Truck Load, F.O.B. Supplier: $
Check One: In -stock Snecial Order
1�-
Bid Continuation Sheet Bid Request No. 2014 -02
BRAZOS COUNTY, TEXAS Page 17 of 22 Pages
19. Description: Steel Reinforced Polyethylene Duromaxx Storm Smooth Interior,
HP Joints (SEE ATTACHED SPECIFICATION)
Size: 48"
Quantity:
192 feet
Single Pipe, F.O.B.
Destination: I
Single Pipe, F.O.B.
Destination:
$
(\)/8
Single Pipe, F.O.B,
Supplier:
$
n/ i (3
Truck Load, F.O.B,
Destination:
$
6,q A g
Truck Load, F.O.B.
Supplier:
$
(> 1 5z
Check One:
In -stock _
Special Order a/
20. Description: Steel
Reinforced Polyethylene Duromaxx Storm Smooth Interior,
HP Joints
(SEE ATTACHED
SPECIFICATION)
Size:
60"
Quantity:
192 feet
Single Pipe, F.O.B.
Destination:
$
Single Pipe, F.O.B.
Supplier:
$
Truck Load, F.O.B.
Destination:
$
I yv
Truck Load, F.O.B.
Supplier:
$
a• 3 v
Check One:
In -stock _
Special Order X
21. Description: Steel
Reinforced Polyethylene Duromaxx Storm Smooth Interior,
HP Joints
(SEE ATTACHED SPECIFICATION)
Size:
72"
Quantity:
192 feet
Single Pipe, F.O.B.
Destination:
$
(,J /13
Single Pipe, F.O.B.
Supplier:
$
rJ //3>
Truck Load, F.O.B.
Destination:
$
1 '?3. R9
Truck Load; F;Q;H;
S)Applier:
$
/ 3 t . y
Check One:
In -stock _
Special Order Y
IV. DUAL WALL POLYPROPYLENE IMPACT MODIFIED CO- POLYMER CULVERT
& PIPE
22. Description: ADS N -12 HP STORM PIPE
(SEE ATTACHED SPECIFICATION)
Size: 15"
Quantity:
120 feet
Single Pipe, F.O.B.
Destination: I
Single Pipe; F:(J;R;
$upplier: I
Truck Load, F.O.B.
Destination: 9
Truck Load, F.O.B.
Supplier: I
Check One:
In -stock _
r��li3
n yi
M 3
Special Order
23. Description: ADS N -12 HP STORM PIPE
(SEE ATTACHED SPECIFICATION)
Size: 18"
Quantity: 200 feet
Single Pipe, F.O.B. Destination. $ )
vol. �. �� Pc. _/ �s
Bid Coatinuation Sheet
BRAZOSCOUNTY,TEXAS
Bid Request No. 2014 -02
Page 18 of 22 Pages
-
Truck Load, F.O.B. Destination: $ Al / 1,3
Truck Load, F.O.H. Supplier. $ 1 / 1-31
Check One: In -stock _ Special Order
24. Description: ADS N -12 HP STORM PIPE
(SEE ATTACHED SPECIFICATION)
Size: 24"
25.
26.
27.
Quantity: 160 feet
Single Pipe, F.O.B. Destination: $
Single Pipe, F.O.B. Supplier: $
Truck Load, F.O.B. Destination: $
Truck Load, F.O.B. Supplier: $
Check One: In -stock
Description:
Size:
Quantity:
Single Pipe, F.O.B. Destination: $
Single Pipe, F.O.B. Supplier: $
Truck Loadi F.O.B. Destination: $
Truck Load, F.O.B. Supplier: $
Check One: In -stock
3
rJZ I
Special Order
ADS N -12 HP STORM PIPE
(SEE ATTACHED SPECIFICATION)
30"
160 feet
rJ/
r3
Special Ordei
Description: ADS N -12 HP STORM PIPE
(SEE ATTACHED SPECIFICATION)
Size:
36"
Quantity:
160 feet
Single Pipe, F.O.B.
Destination: I
Single Pipe; F,O;A:
Supplier; .1
Truck Load,F,O.B.
Destination: I
Truck Load, F.O.B.
Supplier: 9
Check One:
In -stock
Description:
Size:
Quantity:
Single Pipe, F.O.B. Destination: I
Single Pipe, F.O.B. Supplier: I
Truck Load, F.O.B. Destination: I
Truck Load, F.O.B. Supplier: I
Check One: In -stock _
r.J/ 3
i
N//`5
Special Order
ADS N -12 HP STORM PIPE
(SEE ATTACHED SPECIFICATION)
42"
120 feet
t
1
Special Order
Vol. l %t Pg.- % 4 �
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
Bid Request No. 2014 -02
Page 19 of 22 Pages
- 28. Description - ADS- N- I2 -HP- STORM -PIPE - -- -
(SEE ATTACHED SPECIFICATION)
Size:
48"
Quantity:
120 feet
Single Pipe, F.O.B.
Destination: $
Single Pipe, F.O.B.
Supplier: $
Truck Load, F.O.B.
Destination: $
Truck Load, F.O.B.
Supplier: $
Check One:
In -stock
n�r �(\)4's
B
Special Order
29. Description: ADS N -12 HP STORM PIPE
(SEE ATTACHED SPECIFICATION)
Size: 60"
Quantity:
120 feet
Single Pipe, F.O.B.
Destination: I
Single Pipe, F.O.B.
Supplier: I
Truck Load, F.O.B.
Destination: I
Truck Load, F.O.B.
Supplier: I
Check One:
In -stock _
30. Description
Q'uanfity:
Check One:
31
32.
r`J /6
ill R
Special Order
V. HUGGER BANDS - RE- ROLLED
15" Hugger Band - Re- Rolled (Coupling)
36 $
In -stock Special Order F
Description: 18" Hugger Band- Re- Rolled �Coupling)
Quantity: 36 S �. 4,
Check One: In -stock Special Order
Description: 24" Hugger Band- Re- Rolled (Coupling)
Quantity: 24 $ 11 D'1
Check One: In -stock Special Order
33. Description: 36" Hugger Band - Re- Rolled (Coupling)
Quantity: 24 S cqq A
Check One:
34. Description:
Quantity:
Check One:
35
In -stock
V
Special Order �'/
48" Hugger Band - Re- Rolled (Coupling)
24 $ i D 1. 1-?
In -stock SpecialOrder\-�
VL ALUMINUM RUGGER BANDS - RE- ROLLED
Description: 15" Aluminum Hugger Band - Re- Rolled (Coupling)
Quantity: 36 $ r f p, q `>
Check One: In -stock Special Order
P9
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
Bid Request No. 2014-02
Page 20 of 22 Pages
Quantity:
36 $ ( "(, 5'15
Check One:
In -stock Special Order_
37.
Description:
24" Aluminum Hugger Band - Re- Rolled (Coupling)
Quantity:
24 $ o I Z
Check One:
In -stock Special Order /—
39.
Description:
36" Aluminum Hugger Band - Re- Rolled (Coupling)
Quantity:
24 $ t a9. 9 -7
Check One:
In -stock Special Order k
39.
Description:
48" Aluminum Huger Band - Re- Rolled (Coupling)
Quantity;
24 $ ( a , c Z
Check One:
In -stock Special Order X—
VIII. FLAT BANDS
40.
Description:
15" Flat Band (47" L x 12" W)
Quantity:
24 $ /U , r i
Check One:
In -stock Y Special Order
41.
Description:
18" Flat Band (56.6" L x 12" W)
Quantity;
24 $o
Check One:
In -stock Special Order
42.
Description:
24" Flat Band (76" L x 24" W)
Quantity:
24 $ I JI;„ 9 3
Check One:
In -stock V Special Order
43.
Description:
30" Flat Band (94" L x 24" W)
Quantity:
24 $ 3 (, i 9
Check One:
In -stock X Special Order
44.
Description:
36" Flat Band (114" L x 24" W)
Quantity:
36 $ • D
Check One:
In -stock Special Order
45.
Description:
48" Flat Band (151" L x 24" W)
Quantity}
24 $ 7�, I i
Check One:
In -stock _ Special Order
46.
Description:
84" Flat Band (132.5" x 24" W)
Quantity:
24 $ !
Sloped Ends:
$ n1(
Check One:
In -stock _ Special Order
Bid Continuation Skeet
BRAZOS COUNTY, TEXAS
Bid Request No. 2014 -02
Page 21 of 22 Pages
-..-_ ..-- - -- IX. ALUMINUM- FLAT BANDS —
47. Description: 15" Aluminum Flat Band (47" L x 12" W)
Quantity: 24 $ 9/"90
Check One: In -stock Special Order x
48. Description: 18" Aluminum Flat Band (56.6"L x 12" W)
Quantity: 24 $ 3 q
Check One: In -stock Special Order
49. Description: 24" Aluminum Flat Band (76" L x 24" W)
Quantity: 24 $ %2 D • qi (
Check One. In -stock Special Order
50. Description: 30" Aluminum Flat Band (94" L x 24" W)
Quantity: 24 $ -7 (" -3 J
Check One: In -stock Special Order Y
51. Description: 36" Aluminum Flat Band (114" L x 24" W)
Quantity: 36 $ 19, -76'
Check One: In -stock Special Order Y
52. Description: 48" Aluminum Flat Band (151" L x 24" W)
Quantity: 24 $ 1-9\ '6J
Check One: In -stock Special Order ,Y
53. Description: 84" Aluminum Flat Band (132.5' L x 24" W)
Quantity: 24 $ 01 -( p, J
Sloped Ends: $ (\)Ia Y
Check One: In -stock Special Order
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
INVITATION TO BID 2014 -02
CULVERTS
CONTRACT
H. CERTIFICATION OF BID
Bid Request No, 2014 -02
Page 22 of 22 Pages
The undersigned affi?ms that they are duly authorized to execute this contract that this bid has not
been prepared in collusion with any other vendor, and that the contents of this bid have not been
communicated to any other vendor prime to the official opening of this bid.
SIGNED BY:, , -,Ir C'-
TYPED NAME, L e;11," r � n . {,� TITLE: St I � S ilc fr�5 • �
i
COMPANY NAME: r% Vc e ( , �— .� • + -r tf SC %s { t`�oi C
PHONE: 1 C r ].'1 e- / 9 2-4
MAILING ADDRESS: / t`• &• t) Cc, ee CL e. los, / m f
P.O. Box or
at-<16,
City
EMAIL ADDRESS; 15- 4"--
VENDOR IDENTIFICATION NUMBER: '1;7 " i Lp(s ';� Co !� Co
7 C'
Zip
CORPORATE SEAL IF SUBMITTED BY A CORPORATION
END OF BID REQUEST NO, 2014 -02
ssssssttst+ sans++ ws+++ w+ ss++ sw+ ttstswsssssssststtstwwssstsstssssstst+ +ass +s +wsssasw
Vol. !� po2 pg. 1117D
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
Bid Request No. 201402
Page 23 of 22 Pages
By- signing- below, — Brazos - County- agrees -that -this -bid; 2014 =02- will-be- awarded -as- dictated- on -the-
associated bid tabulation sheet, to the vendor whose name appears above and both parties agree to the
terms and conditions contained herein.
By:
Brazos County Commissioner's Court t
Date I?JII ? ILA
Attest: /
Brazos County Clerk g�1
YX / 1
A`ORDa CERTIFICATE OF LIABILITY INSURANCE
oATE(xwoo,ww)
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
- CERTIFICATE -DOES - NOT - AFFIRMATIVELY- OR- NEGATIVELY_AMEND,_EXTEND -OR- ALTER - THE - COVERAGE- AFFORDED BY- THE- .POLICIES-
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy les) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain Policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such andonaement(s).
PRODucER Beecher Carlson Insurance Services
6 Concourse Parkway, Suite 2300
Atlanta, GA 30328
CONTACT NAME:
PHONE mc. No. Ede 678 .53 a800 FAK INC. w:
E41AL 4001111315,
INSUR B AFFORDING COVERAGE
NAIOa
EACH OCCURRENCE
IM A; Zurich AmerIcan Ins. Co.
165M
w .beeehsrcadaon.Com
INS RID
ontech Engineered Solutions LLC
9025 Centre Pointe Drive, Suite 400
IN$UReRS:
PERSONAL a ADV INAIRY
INSURER C:
UNIURER O:
GENERAL AGGREGATE
West Chester OH 45069
INSURER E
UNIT APPLIES PER
m1FRT F7 LDc
PRODUCTS- COMPIOPAOG
ImstaniI F:
4
COVERAGES CERTIFICATE NUMBER: 13400715 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR
LTRI TYPE Oi INSURANCE
IOM 1111 a!R
POLICY EFF
0
POLIO
LIMITS
A
MNEMLLABLITY
COMMERCIAL GENERAL LIABILITY
CI.AINSJAADE � OCCUR
GLO 897838717
71712012
7/1/2013
EACH OCCURRENCE
f 2,000,000
WW
PREMI Eacaumnu
f 250,000
MED EXP Prro Pe6M+1
S 5,000
PERSONAL a ADV INAIRY
s 2,000,000
GENERAL AGGREGATE
s 10,DOD.DDD
GENT. AGGREGATE
POLICY
UNIT APPLIES PER
m1FRT F7 LDc
PRODUCTS- COMPIOPAOG
f 4.000•
4
A
AUTOMOBILE
LIABILITY
ANY AUTO
ALL OWNED SCHEDULED
AUTOS AUTNON-0'NNEO
HAFDAUTOS AUTOS
BAP 897838317
711/2012
7/1/2013
-BINEU NGL LIMI
f 20000
BUCILY IWURY(P. peon)
$
BODILY INJURY(PW FPOd6IN)
f
PRr0.ER�TY OHMAGE
P
f
S
s
B
umeea -U Uue
Eleususs
o��
CIASAS4AADE
AUC 987131004
7/1/2012
71112013
EACH OCCURRENCE
f 10,000.000
AGGREGATE
f 10000.000
DEC RETENTIONS
s
s
s
A
WORMERS COMPENSATXN(
AND EMPLOYERS LIA ILLITY
PPOPRIETORPARTNEaCUTNE Tim
ANY R4E
OFFICERMEMBER EXCLUDED?
Ise"wary In NR)
S dM�lbe untlx
DESCRIPTION OF OPERATIONSWOw
NIA
WC897838117
(AB Other States)
WC 897838218
(MA,, NE, NJ, OK, WI)
711/2012
7/112012
7/112013
71112073
WC 9TATlF
I IT
E.L. EACH ACCIDENT
5 1000
E.L DISEASE EA EMPLOYE
5
E.L. DISEASE •POLICY LIMIT
I 5 1,000,000
DESCRIPTION OF OPERATIONS 1 LOCATIONS (VRMER(NMCh ACORD 101. IM UMFI RMneM S."We, It..W-h"W"A
CERTIFICATE HOLDER
CANCELLATION
Proof of Coverage
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
AlRNO111S0 RlPRESEMAiIVE I�
ATL Robert W. Hesse[
019BB -2010 ACORD CORPORATION. All rights reserved.
ACORD 25 (2010105) The ACORD name and "o are registered marks of ACORD
I., Mo_: 11.1,15 IATLI nioLy C 6/22/2011 0:25:11 AN Ha. j a 1
Vol,
INVITATION TO BID
CULVERTS
_ _ANN_UAL�CONTRACT _
BRAZOS COUNTY PURCHASING DEPT
200 South Texas Ave, Suite 352 Bid Request No. 2014 -02
Bryan, Texas 77803 Page 1 of 22 Pages
Telephone (979) 361 -4294
Bids will be received at the Brazos County Administration Building, Purchasing Department,
200 South Texas Ave Suite 352, Bryan, Texas until 2:00 p.m., Tuesday. December 26. 2013, at
which time bids will be publicly opened and read aloud.
A. SCOPE OF BID
Bids are solicited for furnishing the merchandise, supplies, service, and/or equipment set forth in
this bid request for a one (1) year period beginning January 1. 2014 throueh December 31.
2015 in accordance with the following Conditions of Bidding.
19
The following instructions apply to all bids and become a part of terms and conditions of any bid
submitted to the Brazos County Purchasing Office, unless otherwise specified elsewhere in this
bid request. All bidders are required to be informed of these Terms and Conditions and will be
held responsible for having done so:
Definitions: In order to simplify the language throughout this bid, the following
definitions shall apply:
a. BRAZOS COUNTY - Same as County.
b. COMMISSIONERS' COURT - The elected officials of Brazos County,
Texas given the authority to exercise such powers and jurisdiction of all
county business as conferred by the State Constitution and Laws.
C. CONTRACT - An agreement between the County and a Supplier to
furnish supplies and/or services over a designated period of time during
which repeated purchases are made of the commodity specified.
d. CONTRACTOR - The successful Bidder(s) of this bid request.
e. COUNTY - The government of Brazos County, Texas and its authorized
representative.
f. SUB - CONTRACTOR - Any contractor hired by the Contractor or
Supplier to furnish materials and services specified in this bid request.
g. SUPPLIER - Same as Contractor.
2. Upon acceptance and approval by the Commissioners' Court, this bid effects a
working contract between Brazos County and the successful bidder for the period
designated.
Vol. %g Pg. /71
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
Bid Request No. 2014 -02
Page 2 of 22 Pages
3. Bids must —be received —by the Purchasing Office prior to the time and date
specified. The mere fact that the bid was dispatched will not be considered; the
bidder must have the bid actually delivered.
4. The County reserves the right to accept or reject in part or in whole, any bids
submitted, and to waive any technicalities for the best interest of the County.
5. Brazos County shall not be responsible for any verbal communication between
any employee of the County and any potential bidder. Only written specifications
and written price quotations will be considered.
6, Brazos County reserves the right to reject any bid that does not fully respond to
each specified item.
7. Bidder must include Employer Identification Number for the bid to be valid.
8. Should there be a change in ownership or management; the contract shall be
canceled unless a mutual agreement is reached with the new owner or manager to
continue the contract with its present provisions and prices. This contract is
nontransferable and may not be reassigned by either party.
9. The County may cancel this contract at any time for any reason, provided a thirty -
day written notice is given.
10. The bid award shall be based on, but not necessarily limited to, the following
factors:
a. Unit price
b. Extended price
C. Special needs and requirements of Brazos County
d. Results of testing samples (if required by Brazos County)
e. Delivery
f References
g. Brazos County's experience with products bid
h. Vendor's past performance record with Brazos County.
11. Although the cost of products to be provided is an essential part of the Bid, Brazos
County is not obligated to award a contract on the sole basis of cost but will award
to vendor considered to be the best value to Brazos County.
12. Acceptance of merchandise, work, and/or equipment provided shall be made by
the County at the sole discretion of the Commissioners Court when all terms and
conditions of the contract and specifications have been met to its satisfaction,
including the submission to the County of any and all documentation as may be
required.
13. Title and Risk of Loss of the goods shall not pass to Brazos County until the
County actually accepts and takes possession of the goods at the point or points of
delivery.
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
Bid Request No. 2014 -02
Page 3 of 22 Pages
14. This agreement shall be governed by the Uniform Commercial Code as adopted in
the State of Texas as effective and in force on the date of this agreement.
15. Bids must be submitted on quantities and units of measure specified by the bid
documents. In the event of errors in extended prices the unit price shall govern.
Any suggested change in quantity on the part of the bidder to secure better price or
delivery is welcomed and may be given consideration provided that the bidder
also bids on the quantity specified.
16. Bids must specify the number of consecutive calendar days required to deliver the
commodities under normal conditions. Failure to specify delivery time will be
considered reason enough to cause the bid to be disregarded. Delivery time
quoted will be given consideration in awarding orders. If delivery is not made
within a reasonable time of the specified delivery in the bid, the entire order or
contract may be canceled and the bidder barred from quoting in future bids.
17. Bids cannot be altered after receiving time. No bid may be withdrawn after
opening time without acceptable reason and with the approval of the Purchasing
Agent.
18. Bids must be submitted on this form and returned in a sealed envelope clearly
marked with Vendor Name and Bid Number to ensure proper recognition upon
its arrival. Bids will not be considered if submitted by telephone, fax or any other
means of rapid dispatch, nor will a bid be considered if submitted to any other
person or department other than specifically instructed. Bids received after the
expressed date and time listed in this bid will be returned unopened to the vendor.
Bids submitted by any other person or department other than the Brazos County
Purchasing Department will not be accepted.
19. If vendor in receipt of notice is unable to bid, the bid should be submitted as a
"No Bid" and returned to the Purchasing Department before opening time. This is
necessary if vendor wants to remain on vendor list and receive future bid
notifications.
20. Bids must show full firm name, mailing address and telephone number and be
manually signed by an authorized sales or quotation representative of the bidder.
Firm name and authorized signature shall appear in each space provided.
21. In the event of a needed change in the specifications sent to the bidder, it is
understood that all the foregoing terms shall apply to the addendum or addenda.
22. It is our policy not to furnish bid results over the phone. Bid results and
tabulation sheets will be posted on the Brazos County web site; Brazos Valley
Online Bidding System (www.brazosbid.cstx.gov) after bid award by
Commissioner's Court.
Vol. __ __! _ Pg. / %�,-
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
Bid Request No. 2014 -02
Page 4 of 22 Pages
- -- 2 Brazos County reserves i ti a right-to extend-ttus con act ably fora maximum
of three (3) additional one (1) year periods with no changes in the terms or
conditions of this contract, if agreed upon by both parties.
24. The successful offeror agrees to extend prices and terms to all entities that has
entered or will enter into joint purchasing inter -local cooperation agreement(s)
with Brazos County.
25. If sample testing is required, Brazos County will perform test through a third
party. Vendor will be required to allow the third party access to the facilities in
order to acquire'samples for testing. Failure to submit requested testing may
disqualify bid.
26. Three (3) references are to be provided by bidder. Failure to submit references
may result in disqualification of bid.
27. Contractor shall observe and comply with all federal, state and local laws, safety,
and health regulations, ordinances, and all regulations which in any manner effect
conduct of the work or services being performed.
28. In order to insure the safety of the public, the Contractor shall coordinate all work
or deliveries with the Road and Bridge Department.
29, Any Subcontracting must be approved prior to commencement of the contract by
the County Engineer and Brazos County.
30. Any variation from the specifications in this bid document must be indicated on
the bid or on a separate attachment to the bid and labeled as such.
32. The County does not guarantee to purchase any minimum or maximum quantities.
If any quantities are listed in the bid, they are estimated quantities used for
calculating purposes only.
33. In the event the Supplier is unable to furnish any item within a reasonable time
after order is placed due to strikes, war or any reason beyond the Supplier's
control, the County reserves the right to purchase these items from any source,
without causing this contract to be canceled.
34. The successful vendor should submit itemized invoices with clearly marked
remittance copies to the following address; /
tl Vol. `o', _ Pg._. /'Pl
Bid Continuation Sheet
BRAZOSCOUNTY,TEXAS
ATTN: Auditors
200 South Texas Ave, Suite 218
Bryan, TX 77803
Bid Request No. 2014 -02
Page 5 of 22 Pages
Statements of accounts will not be sufficient to warrant payment. Unless other
arrangements have been made; all invoices to be paid in full within 30 days after
satisfactory delivery of commodities and or services and receipt of invoice at the
listed address. Checks will be made payable to the successful vendor only, and
shall not include sub - contractors, assignees, or any other party.
35. As a governmental subdivision, Brazos County is exempt from most types of
taxes, including but not limited to sales tax, excise tax, and import duties. Such
costs must not be included in bid prices. Tax Exemption Certificates can be
obtained upon request by contacting the Brazos County Purchasing Department -
(979)361 -4290.
36. Upon acceptance of a purchase order for any commodity or materials purchased
by Brazos County, the vendor agrees to protect the county from any claim
involving patent right infringement, copyright infringement, sales franchise
disputes.
37. Unless otherwise specified, all items ordered from the successful vendor must be
new, unused, and in first class condition. Products usually packaged for
commercial sale shall be furnished in proper container so as to facilitate storage
and handling.
38. Potential Vendors are advised they may have disclosure requirement pursuant to
Texas Local Government Code, Chapter 176. This law requires persons desiring
to do business with the County to disclose any gifts that have an aggregate value
in excess of $250.00 given to any employee of the County, County Official to the
County Official's family members or employment of any employee of the County,
County Official or the County Official's family members during the preceding
twelve (12) month period. The disclosure questionnaire must be filed'with the
Brazos County Clerk. Refer to Texas Local Government Code, Chapter 176 for
the details of this law.
39. Bidder understands that Brazos County is a government subject to Texas State and
Federal public information statutes. Bidder hereby waives any obligation to the
release to the public of any documents submitted in accordance with this bid
C. SPECIAL PROVISIONS
All deliveries are to be made F.O.B. Brazos County Road and Bridge Department,
during regular working days, and between the hours of 7:30 A.M. and 5:00 P.M.
Monday through Thursday, unless otherwise requested by the County and loaded
into County trucks by the Supplier; or loaded and hauled and delivered anywhere
in the County by the Supplier during the mentioned working days and hours.
Vol.
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS.
Bid Request No. 2014 -02
Page 6 of 22 Pages
2. Vendor will be required to notify the County Engineer's Office in the event of
unforeseen delay arising in the delivery of a specified shipment. In the event a
shipment will not arrive at the job site within two (2) hours of designated time
Brazos County shall have the right to refuse acceptance of the order.
3. Vendor will be required to deliver to Brazos County Road and Bridge Department
or job site in Brazos County when and where requested and remain on the job
with truck and operator as long as required to completely place load.
4. Brazos County reserves the right to test any materials delivered at the requested
site for compliance with specifications. The Bidder will remove immediately
from the job site or right of way any materials that are deemed unsatisfactory.
5. Material Safety Data Sheets and Placards must be famished at the time of delivery
as specified by, State and Federal Regulations (IF APPLICABLE).
6. Any Vendor vehicles traveling on County roads will not exceed its legal gross
weight.
D. INSURANCE REQUIREMENTS
The Bidder shall instruct his insurance agent or carrier to furnish to the County a
Certificate of Insurance attesting to the issuance of the following part's of this
section. Please note that such Certificates of Insurance and any required bonds
must be issued and then approved by Brazos County Risk Management. The
Certificate of Insurance must be approved by Risk Management before any
deliveries can be made.
2. The Bidder shall furnish and keep in full force the following insurance during the
term of this Contract;
a. Statutory Workmen's Compensation and Employer's Liability Insurance
with waiver of subrogation.
b. General Liability with limits for bodily injury and for property damages of
not less than $1,000,000 CSL with Brazos County named as an additional
insured.
C. Comprehensive Automotive Liability with single limits of $1,000,000 for
Bodily Injury and Property Damage Liability.
d. Cargo Insurance to sufficiently cover materials transported.
3. All of the aforementioned policies and Certificates of Insurance should be issued
immediately after the Bidder receives notification of award.
4. The Vendor agrees to hold harmless Brazos County from any and all claims and
liability due to the acts of the Vendor's employees and the operation of his
equipment. The Vendor also agrees to hold harmless Brazos County from any and
all expenses, including attorney fees, incurred by Brazos County in litigation or
Vol. _/ 7--1— pg. /%O'*"
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
Bid Request No. 2014 -02
Page 7 of 22 Pages
otherwise resisting such claims or liabilities as a resu t o he Ven�o ?s -
employees' activities. Further, the Vendor agrees to protect, indemnify and hold
harmless Brazos County from and against all claims, demands and causes of
action of every kind and character brought by any employees of the Vendor
against Brazos County due to personal injuries and/or death to such employee
resulting from any neglect act, by either commission or omission on the part of the
vendor or Brazos County.
E. REFERENCES
Vendors shall provide a list of at least three (3) references, where work comparable in quality
and scope to that specified has been performed within the past five (5) years. This list should
include the names, phone number and email of the company /entity for which the prior work was
performed to contact these references. A negative reference may be grounds for disqualification
of bid.
Company /Entity: _L
Contact: I kc
Phone: q l�
Email: I A
100r) (A
li - 9333
'': C"+..�Z+ 375+ 76` d %"xEFi51n2{iiTiTT''�.A�FLUaFY�R �t��'.'Y'.7�R
Company /Entity:
Contact:
,,Jer -1h
//1 6/t A
Phone: -/I. . �e-77-
Email:
Company /Entity:
Contact:
Phone: y36 ' V -T 7. 6'a ?,
Email: kZ�
VOL __� 1 e2 Pg. _ _J1
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
Bid Request No. 2014 -02
Page 8 of 22 Pages
—F.-- SPECIFICATION
1. General Information — Brazos County is seeking qualified companies to provide:
a. Culverts in accordance with Item 460 of the Texas Department of
Transportation, Standard Specifications for Construction and Maintenance
of Highways, Streets, and Bridges 2004 or;
b. Steel Reinforced Polyethylene Pipe & Culverts (Contech Duromaxx or
equivalent) as specified elsewhere in this section; or
C. Dual Wall Polypropylene Impact Modified Co- Polymer Pipe & Culverts
(ADS HP Storm or equivalent) as specified elsewhere in this section.
2. Quantities shown are estimated quantities. The actual quantity purchased may
be more or less. The County is not obligated to purchase any minimum amount
and the County may purchase any reasonable amount greater than the estimate for
the same unit price. Items will be ordered on an "As Needed" basis.
3. Brazos County reserves the right to award the bid in whole or to one contractor or
to award a contract on each separate item or combination of items as may be most
advantageous to the County. A primary, secondary, tertiary, and/or subsequent
award may be made for this bid by the County.
4. It is expressly understood and agreed that in case Brazos County should need any
item(s) not available within a specified time frame needed from the Successful
Bidder(s) during the tent[ of this contract, contractor must provide written
verification that the specified timeframe cannot be met. Brazos County then
reserves the right to purchase the item(s) from vendors other than the Successful
Bidder(s) and shall not be in violation of any terms or conditions of said contract.
5. Definition of Terms for Specifications:
a. County: Brazos County Road & Bridge acting by and through Brazos
County
b. Contractor: Successful Bidder of the attached Invitation for Bids
C. Engineer: Director of Brazos County Road & Bridge Division
d. Inspector: Employee of Brazos County supplied to the contractor's crew
for the selection, prosecution, and quality control of the work.
e. Specifications: Texas Department of Transportation, Standard
specifications for Construction and Maintenance of Highways, Streets
and Bridges 2004.
E Department: Brazos County Road and Bridge Division
g. Contract: The Invitation for Bids and the Bid of the Successful Bidder
shall become a contract between the successful bidder and Brazos
County once the Successful Bidder's Bid is properly accepted by Brazos
County Commissioners Court.
6. Control of Materials
a. Source Control. Use only materials that meet Contract requirements.
Unless otherwise specified or approved, use new materials for the work.
Secure the Engineer's approval of the proposed source of materials to be
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
Bid Request No. 2014 -02
Page 9 of22 Pages
used - before their delivery. N1a vials can be approved at a supply source or
staging area but may be re- inspected.
b. Material Quality. Correct or remove materials that fail to meet the
contract requirements, for cost incurred if additional sampling and testing
is required by a change of source. Materials not meeting Contract
requirements will be rejected, unless the Engineer approves corrective
actions. Upon rejection, Contractor shall immediately remove and replace
rejected materials. If the Contractor does not comply with this Article, the
County may remove and replace defective material and the cost of testing,
removal, and replacement will be deducted from invoice.
Manufacturer Warranties. Transfer to the County warranties and
guarantees required by the Contract or received as part of normal trade
practice.
d. Plant inspection and Testing. The Engineer may, but is not obligated to
inspect materials at the acquisition or manufacturing source. Material
samples will be obtained and tested for compliance with quality
requirements. Materials produced under County inspection are for County
use only unless released in writing by the Engineer.
If inspection is at the plant, Contractor must meet the following conditions
unless otherwise specified:
• Cooperate fully and assist the Engineer during the inspection
• Ensure the Engineer has full access to all parts of the plant used to
manufacture or produce materials.
• In accordance with pertinent items and the Contract, provide a facility at
the plant for use by the Engineer as an office or laboratory.
• Provide and maintain adequate safety measures and restroom facilities.
• Furnish and calibrate scales, measuring devices, and other necessary
equipment.
The Engineer may provide inspection for periods other than daylight hours if:
• Continuous production of materials for County use is necessary due to the
production volume being handled at the plant and
• The lighting is adequate to allow satisfactory inspection
ITEM 460 — Corrueated Metal Pipc
a. Contractor to provide Galvanized steel pipe in Circular (TY IR) cross
sectional shape.
b. Contractor shall provide coupling bands that comply with TXDOT
specifications spiral rib pipe for connecting.
C. Contractor shall provide pre -cut safety end slopes that are 6:1, 4:1 and 3:1.
d. Contractor shall provide steel pipe with 2 2/3" by 1/2" in corrugations
unless otherwise noted.
9� / S/
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
Bid Request No. 2014-02
Page 10 of 22 Pages
-- 8- - Unless otherwise specified when order is placed,, —la 1 -i et ms in this advertisement
shall meet or exceed Texas Highway Department Specifications as follows:
No. 460: "Corrugated Metal Pipe ": culvert pipe shall have 3 in 1 continuous
spiral corrugation only for diameters 36" and larger.
No. 466: "Metal End Sections ": diameters 15" and above (6 to 1 slope) shall
conform to Specification No. 460 above.
a. A tolerance of plus or minus one (1) inch or two (2) percent of the
equivalent circular diameter, whichever is greater, will be permissible.
b. All pipes must have rerolled ends to allow use of coupling bands with
annular corrugations.
C. Bidder must be able to supply pipes up to fifty (50) feet in length for
diameters 18" to 72 ".
d. Any variation from these specifications must be indicated on the Bid or on
a separate attachment to the Bid. The sheet shall be labeled as such.
9. Duromaxx or Eauivalent
a. Shall be reinforced polyethylene pipe with smooth water way wall and
exterior profile reinforced with galvanized steel ribs. Continuous ribs are
completely encased within the polyethylene profile.
b. Pipe profile is manufactured using a high quality stress -rated thermoplastic
meeting the requirements of ASTM F2562 "Standard Specification for
Steel Reinforced Thermoplastic Ribbed Pipe and Fittings for Non - Pressure
Drainage & Sewerage ".
C. Virgin high density polyethylene stress - related resins conforming to the
minimum requirements of cell classification 345464C as defined and
described in the latest version of ASTM D3350 "Standard Specification
for Polyethylene Plastics Pipe and Fittings Materials" shall be used.
d. High Performance Joints shall be gasketed, bell and spigot joints where
both the bell and spigot are reinforced with steel that is fully encased in
stress -rated high density polyethylene (meeting the requirements in F.9.c)
and that have been laboratory tested to 15 psi when tested in accordance
with ASTM D3212 "Standard Specification for Joints for Drain and Sewer
Plastic Pipes Using Flexible Elastomeric Seals ".
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
Pipe Dimensions and Cover Limits
Bid Request No. 2014 -02
Page I of 22 Pages
terminal Pipe
fbe
Mlnlnmum
Pipe
fidffnen
Clain
Outlide
Diameter
Unit
W
Minimum
Waterway Wall
7hkawen
Minimum
Cow,•••
MmIrmun
Cover
Inch
livin/in
In mm
Ibs/8:
In
Imml
h.
[MMI
In
mm
30
28
30.9 785
16.8
.082
12.08
1
[.3051
50
115.2
36
22
37.119421
216
•082
2.08
1
1.3051
50
15.2
42
1 20
43.2 1097
27
.082
2.08
1
(.30si
50
15.21 '
49
18
49.5112S71
30.8
.130
3.30
1
[.3051
30
19.1
54
16
55.51410
36.1
.130
[3.301
1
1.3051
30
19.11
60
14
61.1 115601
419
.130
3.30
1
1.3051
30
1911
66
14
67.8(17221
15.581
1.3
IA57
30
9.1
72
14
73.718721
15,581
1 15
.457
30
9.11
Canted hu dewlepad In the required minimum pipe stitfrwss for these pipe diameters.
° Approahaate welghts. Actual weight will earywith length and Joint type.
tee Mlelmum end maaimum ewer RMIn are for 1120/1125 loadirN.
10. ADS HP Storm Pipe or Equivalent
a. Pipe Requirements
t. 15 inch through 30 inch pipe shall have smooth interior and
annular exterior corrugations and meet or exceed ASTM F2735
and AASHTO MP- 21 -11.
2. 36 inch through 60 inch pipe shall have a smooth interior and
annular exterior corrugations and meet or exceed ASTM F2881
and AASHTO MP- 21 -11.
3. Mannings "n" value for use in design shall be 0.012.
b. Joint Performance
1. Pipe shall be joined with a gasketed integral bell and spigot joint
meeting the requirements of ASTM F2736 and F2881, for the
respective diameters.
2. 15 inch through 60 inch shall be watertight according to
requirements of ASTM D3212. Spigots shall have gaskets meeting
the requirements of ASTM F477. Gasket shall be installed by the
pipe manufacturer and covered with a removable, protective wrap
to ensure the gasket is free from debris.
3. 15 inch through 60 inch diameters shall have a reinforced bell with
a polymer composite band installed by the manufacturer.
C. Fittings
1. Fittings shall conform to ASTM F2736, ASTM F2881 and
AASHTO MP- 21 -11, for the respective diameter. Bell & spigot
connections shall utilize a spun -on, welded or integral bell and
spigot with gaskets meeting ASTM F477. Bell & spigot fittings
Vol. l %Z
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
Bid Request No. 2014 -02
Page 12 of 22 Pages
joint shallmeet the wteriti— it joint performance requirements of
ASTM D3212. Corrugated couplings shall be split collar,
engaging at least 2 full corrugations.
d. Field Pipe and Joint Performance
I To assure watertightness, field performance verification may be
accomplished by testing in accordance with ASTM F2487.
Appropriate safety precautions must be used when field- testing any
pipe material. Contact the manufacturer for recommended leakage
rates.
e. Material Properties
1. Polypropylene compound for pipe and fitting production shall be
impact modified copolymer meeting the material requirements of
ASTM F2736, Section 4, ASTM F2881, Section 5 and AASHTO
MP- 21 -11, Section 6. 1, for the respective diameters.
E Installation
1. Installation shall be in accordance with ASTM D2321 and ADS
recommended installation guidelines, with the exception that
minimum cover in traffic areas for 12- through 48 -inch (300 to
1200 mm) diameters shall be one foot. (0.3 m) and for 60 -inch
(1500 mm) diameters, the minimum cover shall be 2 ft. (0,6 m) in
single run applications. Backfill for minimum cover situations
shall consist of Class 1, Class 2 (minimum 90% SPD) or Class 3
(minimum 95 %) material. Maximum fill heights depend on
embedment material and compaction level; please refer to
Technical Note 2.04.
g. Pipe Dimensions
Nominal Pipe I.D.
15
us
24
30
36
42
48
60
in (mm)
375)
{450)
600
7SD
900
1050
(1200)
(1500)
Average Pipe I.D.
14.9
16.0
24.1
30.1
35.7
41.8
47.3
59.3
In (mm)
(378)
(457)
(612
765)
907)
1062)
(1201)
(1S06)
Average Pipe O.D.
17.6
21.2
28.0
35.4
41.4
47.2
53.8
66.5
in [mm)
(447)
(538)
711
899
(1044)
(1199)
(1367
(1689)
Minimum Pipe Stiffness'
@5%Deflection
60
S6
50
46
40
35
3S
3D
e /In. in. tkN /m')
(411
(385)
(343)
(320)
(275)
240
(240
2051
'Minimum pipe stiffness value listed.
G. QUOTATION
The following quantities are estimates of our anticipated purchases and will be used for
tabulation purposes only. The specified estimates are not guaranteed minimums. Fill in the
blanks with unit prices and extensions that are firm for the period of the contract. All unit prices
shall include all delivery charges to Brazos County jobsites, including freight.
Please Note:
Vol. /a-
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
3.
4.
5.
Bid Request No. 2014 -02
Page 13 of 22 Pages
GALVANIZED STEEL CORRUGATED CULVERT
Description: 15" 16 gauge round spiral culvert
Quantity: 500 feet Y
6
Single Pipe, F.O.B. Destination: $ a/
Single Pipe, F.O.B. Supplier: $ z 6 ��CS7`r
Truck Load, F.O.B. Destination: $ q
Truck Load, F.O.B. Supplier: $ �6
Sloped Ends: $ /Dy. oT 1' ,nom
Check One: In -stock Special Order
Description: 18" 16 gauge round spiral culvert
j'Liff,{tt5
Quantity: 500 feet �yGS l'. fjloCE
S3
Single Pipe, F.O.B. Destination:
Single Pipe, F.O.B. Supplier: $ /P�l
Truck Load, F.O.B. Destination: $ //. S y .�o an
Truck Load, F.O.B. Supplier: $ All /'
Sloped Ends: $ / `:" r � Qr M. are
Check One: In -stock _ Special Order �0 0 /'� �/ 41 edr
AJut. W3�
Description: 24" 16 gauge round spiral culvert
Quantity: 500 feet
Single Pipe, F,O.B. Destination: $
Single Pipe, F,O.B. Supplier: $
Truck Load, F.O.B. Destination: $ SO
—r—
Truck Load, F.O.B. Supplier: $ —���
Sloped Ends: $ 11 � 75 1pr
Check One: In -stock W Special Order
Description: 36" 16 gauge round spiral culvert
Quantity: 500 feet
Single Pipe, F.O.B. Destination:
Single Pipe, F.O.B. Supplier:
Truck Load, F.O.B. Destination:
Truck Load, F.O.B. Supplier:
Sloped Ends:
Check One: In -stock
o,3 ?D
Description: 48" 14 gauge round spiral culvert, 3x 1 corrugation
Quantity: 630 feet
Single Pipe, F.O.B. Destination: $ D
Single Pipe, F.O.B. Supplier: $ �� s
Truck Load, F.O.B. Destination: $ �S
Truck Load, F.O.B. Supplier:
Sloped Ends: $
Check One: In -stock
Vol. / 74 Pg._1 �:r
a°
oC)
le' 70
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
91
Bid Request No. 2014 -02
Page 14 of 22 Pages
Description: 60" 12 gauge round spiral culvert, 3x I corrugation
Quantity: 120 feet ((�
Single Pipe, F.O.B. Destination: $
Single Pipe, F.O.B. Supplier: $
Truck Load, F.O.B. Destination: $ -7 7
Truck Load, F.O.B. Supplier: $ ^ 6-
Sloped Ends: $ ���• 6
Check One: In -stock Special Order
7. Description:
72" 12 gauge round spiral culvert, 3x1 corrugation
Quantity:
780 feet
Single Pipe, F.O.B. Supplier:
/
/,<!
Single Pipe, F.O.B.
Destination:
$
la
Single Pipe, F.O.B.
Supplier:
$
) k.
Truck Load, F.O.B.
Destination:
$
Sloped Ends:
Truck Load, F.O.B.
Supplier:
$
�e
Sloped Ends:
Special
$
A517
Check One:
In -stock
Special Order
8.
E
M
Description:
84" 12 gauge round spiral culvert, 3x1 corrugation
Quantity:
120 feet
Single Pipe, F.O.B. Supplier:
Single Pipe, F.O.B.
Destination:
$���
Single Pipe, F.O.B.
Supplier:
$ _
Truck Load, F.O.B.
Destination:
$ 16.7 6dp 29,_
Truck Load, F.O.B.
Supplier:
$ iW
Sloped Ends:
Sloped Ends:
$ a,'771
Check One:
In -stock
Special Order
II. ALUMINUM CORRUGATED CULVERT & PIPE
Description: 15" 14 gauge round spiral culvert
Quantity: 200 feet
18" 14 gauge round spiral culvert
Single Pipe, F.O.B. Destination:
$
Single Pipe, F.O.B. Supplier:
$ D i,
Truck Load, F.O.B. Destination:
$ 17 6
Truck Load, F.O.B. Supplier:
$ &e d.
Sloped Ends:
$ icy
Check One: In -stock
Destination:
Description:
18" 14 gauge round spiral culvert
Quantity:
200 feet
Single Pipe, F.O.B.
Destination:
$
Single Pipe, F.O.B.
Supplier:
$ A4 6
Truck Load, F.O.B.
Destination:
$ 49
Truck Load, F.O.B.
Supplier:
$
Sloped Ends:
$ /er`I S
Check One:
In -stock
Special
FIA
.0
6C,
V
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
11. Description: 24" 12 gauge round spiral culvert
Quantity: 500 feet
Single Pipe, F.O.B. Destination: $ V
Single Pipe, F.O.B. Supplier: $ a it
Truck Load, F.O.B. Destination: $
Truck Load, F.O.B. Supplier: $
Sloped Ends: $
12.
13.
Check One: In -stock
Bid Request No. 2014 -02
Page 15 of 22 Pages
Special Order
Description: 36" 12 gauge round spiral culvert
Quantity: 500 feet
g
Single Pipe, F.O.B. Destination:
��
$ �'/�
Single Pipe, F.O.B. Supplier:
$ /e dy
Truck Load, F.O.B. Destination:
$
Truck Load, F.O.B. Supplier:
$ v 40ef
Sloped Ends:
$ a`/
Check One: In -stock
Special
Description: 48" 12 gauge round spiral culvert
Quantity: 500 feet
Single Pipe, F.O.B. Destination: $
Single Pipe, F.O.B. Supplier: $
Truck Load, F.O.B. Destination: $
Truck Load, F.O.B. Supplier: $
Sloped Ends: $
Check One: In -stock
4.,'I C.f
14. Description: 60" 10 gauge round spiral culvert
Quantity: 500 feet
Single Pipe, F.O.B. Destination:
Single Pipe, F.O.B. Supplier: $ n
Truck Load, F.O.B. Destination: $
Truck Load, F.O.B. Supplier: $
Sloped Ends: $ v,
Check One: In -stock Special Order ✓
15.
Description: 72" 10 gauge round spiral culvert
Quantity: 500 feet
Single Pipe, F.O.B, Destination:
$ o
Single Pipe, F.O.B. Supplier:
$
Truck Load, F.O.B. Destination:
$ " Xr6 . --
Truck Load, F.O.B. Supplier:
$
Sloped Ends:
$
Check One: In -stock
Special
Vol
d«
rr.�
MOM
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
Bid Request No. 2014 -02
Page 16 of 22 Pages
II- STEEL - REINFORCED -POLYETHYLENE - CULVERT`& PIPE
16. Description: Steel Reinforced Polyethylene Duromaxx Storm Smooth Interior,
HP Joints (SEE ATTACHED SPECIFICATION)
Size: 30"
Quantity: 120 feet
Single Pipe, F.O.B. Destination: $ 11
Single Pipe, F.O.B. Supplier: $
Truck Load, F.O.B. Destination: $ _ Q ,<
Truck Load, F.O.B. Supplier: $
Check One: In -stock _ Special Order
17. Description: Steel Reinforced Polyethylene Duromaxx Storm
HP Joints (SEE ATTACHED SPECIFICATION)
Size: 36"
Quantity: 240 feet
Single Pipe, F.O.B. Destination:
Single Pipe, RO.B. Supplier:
Truck Load, F.O.B. Destination:
Truck Load, F.O.B. Supplier:
Check One: In -stock
YP ,n
c iA
Special Order
Smooth Interior,
18. Description: Steel Reinforced Polyethylene Duromaxx Storm Smooth: Interior,
HP Joints (SEE ATTACHED SPECIFICATION)
Size: 42"
Quantity: 120 feet
Single Pipe, F.O.B. Destination:
Single Pipe, F.O.B. Supplier:
Truck Load, F.O.B. Destination:
Truck Load, F.O.B. Supplier:
Check One: In -stock _
//0'/W
h
NG 6'
Special Order
19. Description: Steel Reinforced Polyethylene Duromaxx Storm Smooth Interior,
HP Joints (SEE ATTACHED SPECIFICATION)
Size: 48"
Quantity: 192 feet �/
Single Pipe, F.O.B. Destination: $ '4
Single Pipe, F.O.B. Supplier: $ la 6.
Truck Load, F.O.B. Destination: $ ZA
Truck Load, F.O.B. Supplier: $ 10 %6
Check One: In -stock _ Special Order
20. Description: Steel Reinforced Polyethylene Duromaxx Storm Smooth Interior,
HP Joints (SEE ATTACHED SPECIFICATION)
Size: 60"
Quantity: 192 feet ,yy
Single Pipe, F.O.B. Destination: $ /''I
Single Pipe, F.O.Bj S3upplier -- c 41c
Vol._ Pg.—/ 8�
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
Bid Request No. 2014 -02
Page 17 of 22 Pages
Truck Load, F.O.B. Supplier: $ A/o hi'/1
Check One: In -stock _ Special Order
21. Description: Steel Reinforced Polyethylene Duromaxx Storm Smooth Interior,
HP Joints (SEE ATTACHED SPECIFICATION)
Size: 72"
Quantity: 192 feet
Single Pipe, F,O.B, Destination: $
Single Pipe, F.O.B. Supplier: S
Truck Load, F.O.B. Destination: S
Truck Load, F.O.B. Supplier: $
Check One: In -stock
a ,
Special Order
IV. DUAL WALL POLYPROPYLENE IMPACT MODIFIED CO- POLYMER CULVERT
& PIPE
22. Description: ADS N -12 HP STORM PIPE
(SEE ATTACHED SPECIFICATION)
Size: 15"
Single Pipe, F.O.B. Destination:
$
Quantity: 120 feet
$
��
Single Pipe, F.O.B. Destination:
$
/1/0
Single Pipe, F.O.B. Supplier:
$
!r�YD
Truck Load, F.O.B. Destination:
$
tpf2
Truck Load, 17,03. Supplier:
$
to Id, -W
Check One: In- stock,
Special Order V _
23
Description: ADS N -12 HP STORM PIPE
(SEE ATTACHED SPECIFICATION)
Size: 18"
Quantity: 200 feet J/ n
Single Pipe, F.O.B. Destination: $
Single Pipe, F.O.B. Supplier: $
Truck Load, F.O.B. Destination: $
Truck Load, F.O.B. Supplier: $
Check One: In -stock
24. Description: ADS N -12 HP STORM PIPE
(SEE ATTACHED SPECIFICATION)
Size: 24"
Quantity: 160 feet
Single Pipe, F.O.B. Destination:
$
Single Pipe, F.O.B. Supplier:
$
Truck Load, F.O.B. Destination:
$
Truck Load, F.O.B: Supplier:
$
Check One: In -stock ,
Vol. — 6 Pg.
0
460
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
Bid Request No. 2014 -02
Page 18 of 22 Pages
25. Decrip`honADSNT2- HP- STORM—PIPE
(SEE ATTACHED SPECIFICATION)
Size: 30" '�! ( o
Quantity: 160 feet
Single Pipe, F.O.B. Destination: I
Single Pipe, F.O.B. Supplier: I
Truck Load, F.O.B. Destination: 9
Truck Load, F.O.B. Supplier: $
Check One: In -stock `
26. Description:
Size:
ADS N -12 HP STORM PIPE
(SEE ATTACHED SPECIFICATION)
36"
Quantity: 160 feet
`
Single Pipe, F.O.B. Destination:
$
Single Pipe, F.O.B. Supplier:
$
Truck Load, F,O.B. Destination:
$
Truck Load, F.O.B. Supplier:
$
Check One: In -stock _
Special Order
27. Description: ADS N -12 HP STORM PIPE
(SEE ATTACHED SPECIFICATION)
Size: 42"
Quantity: 120 feet
`
Single Pipe, F.O.B. Destination:
$ A"
Single Pipe, F.O.B. Supplier:
$ )i
Truck Load, F.O.B. Destination:
$ t! 4i
Truck Load, F.O.B. Supplier:
$ A10
Check One: In -stock _
Special Order
28. Description: ADS N -12 HP STORM PIPE
(SEE ATTACHED SPECIFICATION)
Size: 48"
Quantity: 120 feet x
Single Pipe, F.O.B. Destination: $
Single Pipe, F.O.B. Supplier: $
Truck Load, F.O.B. Destination: $
Truck Load, F.O.B. Supplier: $
Check One: In -stock —
Special Order
29. Description: ADS N -12 HP STORM PIPE
(SEE ATTACHED SPECIFICATION)
Size: 60"
PB
,7G
aC'
Quantity: 120 feet /
Single Pipe, F.O.B. Destination: $
Single Pipe, F.O.B. Supplier: $ t r
Truck Load, F.O.B. Destination: $ OV71 /'
Vol - / Pg.__/��
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
Check One:
V.
30. Description:
Quantity:
Check One:
Bid Request No 2014 -02
Page 19 of 22 Pages
In -stock _ Special Order v/
HUGGER BANDS - RE- ROLLED ,pr2 ,vtv'd)
15" Hugger Band - Re- Rolled (Coupling)
36 $ 47-15
In -stock Special Order
31,
Description:
18" Hugger Band - Re- Rolled (Coupling) p 01
Quantity:
36 $ // S3
Check One:
In -stock Special Order 1%
32.
Description:
24" Hugger Band - PpRolled (Coupling)
/.t qb
Quantity:
24 $
Check One:
In -stock Special Order
33.
Description:
36" Hugger B Re- Rolled (Coupling)
�y - 00
Quantity:
24 $
Check One:
In -stock Special Order
34.
Description:
I
48" Hugger Band - Re- Rolled (Coupling)
Quantity:
24 $ Y"O 1°
Check One:
In -stock Special Order
VI. ALUMINUM HUGGER BANDS - RE- ROLLED
35.
Description:
I
15" Aluminum rH ges Band - Re- Rolled (Coupling)
Quantity:
36 $ I
Check One:
In -stock Special Order
36.
Description:
18" Aluminum Hug er $and - Re- Rolled (Coupling)
Quantity:
36 S
Check One:
In -stock Special Order
37,
Description:
24" Aluminum Hygr $and - Re- Rolled (Coupling)
Quantity:
24 $ /iib 6 ✓J
Check One:
In -stock Special Order
38.
Description:
36" Aluminum Huger and - Re- Rolled (Coupling)
Quantity:
24 $ - I
Check One:
In -stock Special Order 1
39.
Description:
48" Aluminum Hugger $and - Re- Rolled (Coupling)
Quantity:
24 $ /�ji 6✓/
Check One:
In -stock Special Order
Vol. / �1'� pg._ /9�
J
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
I
Bid Request No. 2014 -02
Page 20 422 Pages
VIII _FCAT -BANDS — AW—
J
40. Description: 15" Flat Band (47" L x 12" W)
Quantity: 24 $ f 9.tFS / elx� 0
Check One: In -stock Special Order
41. Description: 18" Flat Band (56.6" x 12" W) o� U
Quantity: 24 $ a�� D 5� /
Check One: In -stock Special Order V
42, Description: 24" Flat Band (76" L x 24" W)
Quantity: 24 $ ire.
Check One: In -stock Special Order
43. Description: 30" Flat Band (94" L x 24" W) i ��� Z el
Quantity: 24 $
Check One: [n -stock Special Order
44. Description: 36" Flat Band (1 I.ya' L x 24" W)
Quantity: 36 $
Check One: In -stock Special Order
45. Description: 48" Flat Band (151" L x 24" W) i 76�
Quantity: 24 $ e0l-'l /
Check One: In -stock Special Order ti
46. Description: 84" Flat Band (132.5" L rc 24" W)
Quantity: 24 $
Sloped Ends: $� /�
Check One: In -stock Special Order
47. Description:
Quantity:
Check One:
IX. ALUMINUM FLAT BANDS
15" Aluminum Flat Band (47" L x 12" W)
24 $ 5M'<4'
In -stock
Special Order
48. Description: 18" Aluminum Flat Bid (6.6" L x 12" W)
Quantity: 24 $ /
Check One: In -stock Special Order
49. Description: 24" Aluminum Flat B n (76=' L x 24" W)
Quantity: 24 $ • `7i
Check One: In -stock Special Order
50. Description: 30" Aluminum Flat Ba 94" L x 24" W)
Quantity: 24 $ D ,Ot
Check One: IIn-stock Special Order
Vol. Pg..
G d.
V
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
Bid Request No. 2014 -02
Page 21 of 22 Pages
51. Description:
36" Aluminum Flat Band (114" L x 24" W)
Quantity:
36 $ iP
Check One:
In -stock Special Order
V
52. Description:
48" Aluminum Flat Band SI51" L x 24" W)
/
Quantity:
24 $ /j•4�
Check One:
In -stock Special Order
53. Description:
84" Aluminum Flat Ban (132 5" L x 24" W)
Quantity:
24
Sloped Ends:
Check One:
In -stock Special Order
Bid Continuation Sheet Bid Request No j, 2014 -02
BRAZOS COUNTY, TEXAS Page 22 of 22 Pages
-- — INViTAM(KTD BID- 2014 =02 —;
CULVERTS
CONTRACT
H. CERTIFICATION OF BID
The undersigned affirms that they are duly authorized to execute this contract, that this bid has
not been prepared in collusion with any other vendor, and that the contents of this bid have not
been communicated to any other vendor prior to the official opening of this bid.
SIGNED BY:
TYPED NAME: � * ' � 4/ A
COMPANY NAME:
PHONE:
MAILING ADDRESS:
,�r 3ala
TITLE:
fa /c -7c.
P.O. Box or Street
/dur //
City
�-
TX
A, nt r/pi. Gd n�
TION NUMBER: -141(-770q
Zip
LATE SEAL IF SUBMITTED BY A CORPORATION
END OF BID REQUEST NO. 2014-02
I
I
rt # #iitt # # #kii # # # # #ViViVi VrttkiiiVrtirti # ## Vii #irtV # # # #iVitrtV tti Vrti Prtrttrtk # # #i #rtrt #V # #kiVVt
By signing below, Brazos County agrees that this bid, 2014 -02, will be awarded as dictated on the
associated bid tabulation sheet, to the vendor whose name appears above and both parties agree to the
terms and conditions contained herei I
By:
Brazos County Commissioner's Court
Date a U' F L 3
Attest:
Brazos County Clerk
e? �7 Pg. % �7
INVITATION TO BID
CULVERTS
ANNUAL CONTRACT _U R I G_I_N A f
BRAZOS COUNTY PURCHASING DEPT
200. South Texas Ave, Suite 352 Bid Request No. 2014 -02
Bryan, Texas 77803 Page i of 22 Pages
Telephone (979) 3614294
Bids will be received at the Brazos County Administration Building, Purchasing Department,
200 South Texas Ave Suite 352, Bryan, Texas until 2:00 p.m., Tuesday. December 26. 2013, at
which time bids will be publicly opened and read aloud.
A. SCOPE OF BID
Bids are solicited for furnishing the merchandise, supplies, service, and/or equipment set forth in
this bid request for a one (1) year period beginning January 1. 2014 through December 31.
2015 in accordance with the following Conditions of Bidding.
B. CONDITIONS OF BIDDING
The following instructions apply to all bids and become a part of terms and conditions of any bid
submitted to the Brazos County Purchasing Office, unless otherwise specified elsewhere in this
bid request. All bidders are required to be informed of these Terms and Conditions and will be
held responsible for having done so:
Definitions: In order to simplify the language throughout this bid, the following
definitions shall apply:
a. BRAZOS COUNTY - Same as County.
b. COMMISSIONERS' COURT - The elected officials of Brazos County,
Texas given the authority to exercise such powers and jurisdiction of all
county business as conferred by the State Constitution and Laws.
C. CONTRACT - An agreement between the County and a Supplier to
furnish supplies and/or services over a designated period of time during
which repeated purchases are made of the commodity specified.
d. CONTRACTOR - The successful Bidder(s) of this bid request.
e. COUNTY - The government of Brazos County, Texas and its authorized
representative.
f. SUB - CONTRACTOR - Any contractor hired by the Contractor or
Supplier to furnish materials and services specified in this bid request.
g. SUPPLIER - Same as Contractor.
2. Upon acceptance and approval by the Commissioners' Court, this bid effects a
working contract between Brazos County and the successful bidder for the period
designated.
Vol. Hy. �9
r.
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
Bid Request No. 2014 -02
Page 2 of 22 Pages
3. Bids— must —be— received —by— the -- Purchasing —G ftce— prior—to— the— time—and —date
specified. The mere fact that the bid was dispatched will not be considered; the
bidder must have the bid actually delivered.
4. The County reserves the right to accept or reject in part or in whole, any bids
submitted, and to waive any technicalities for the best interest of the County.
5. Brazos County shall not be responsible for any verbal communication between
any employee of the County and any potential bidder. Only written specifications
and written price quotations will be considered.
6. Brazos County reserves the right to reject any bid that does not fully respond to
each specified item.
7. Bidder must include Employer Identification Number for the bid to be valid.
8. Should there be a change in ownership or management; the contract shall be
canceled unless a mutual agreement is reached with the new owner or manager to
continue the contract with its present provisions and prices. This contract is
nontransferable and may not be reassigned by either party.
9. The County may cancel this contract at any time for any reason, provided a thirty-
day written notice is given.
10. The bid award shall be based on, but not necessarily limited to, the following
factors:
a. Unit price
b. Extended price
c. Special needs and requirements of Brazos County
d. Results of testing samples (if required by Brazos County)
e. Delivery
f. References
g. Brazos County's experience with products bid
h. Vendor's past performance record with Brazos County.
11. Although the cost of products to be provided is an essential part of the Bid, Brazos
County is not obligated to award a contract on the sole basis of cost but will award
to vendor considered to be the best value to Brazos County.
12. Acceptance of merchandise, work, and /or equipment provided shall be made by
the County at the sole discretion of the Commissioners Court when all terms and
conditions of the contract and specifications have been met to its satisfaction,
including the submission to the County of any and all documentation as may be
required.
13. Title and Risk of Loss of the goods shall not pass to Brazos County until the
County actually accepts and takes possession of the goods at the point or points of
delivery.
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
Bid Request No. 201402
Page 3 of 22 Pages
14. This agreement shall be governed by the Uniform Commercial Code as adopted in
the State of Texas as effective and in force on the date of this agreement.
15. Bids must be submitted on quantities and units of measure specified by the bid
documents. In the event of errors in extended prices the unit price shall govern.
Any suggested change in quantity on the part of the bidder to secure better price or
delivery is welcomed and may be given consideration provided that the bidder
also bids on the quantity specified.
16. Bids must specify the number of consecutive calendar days required to deliver the
commodities under normal conditions. Failure to specify delivery time will be
considered reason enough to cause the bid to be disregarded. Delivery time
quoted will be given consideration in awarding orders. If delivery is not made
within a reasonable time of the specified delivery in the bid, the entire order or
contract may be canceled and the bidder barred from quoting in future bids.
17. Bids cannot be altered after receiving time. No bid may be withdrawn after
opening time without acceptable reason and with the approval of the Purchasing
Agent.
18. Bids must be submitted on this form and returned in a sealed envelope clearly
marked with Vendor Name and Bid Numbe r to ensure proper recognition upon
its arrival. Bids will not be considered if submitted by telephone, fax or any other
means of rapid dispatch, nor will a bid be considered if submitted to any other
person or department other than specifically instructed. Bids received after the
expressed date and time listed in this bid will be returned unopened to the vendor.
Bids submitted by any other person or department other than the Brazos County
Purchasing Department will not be accepted.
19. If vendor in receipt of notice is unable to bid, the bid should be submitted as a
"No Bid" and returned to the Purchasing Department before opening time. This is
necessary if vendor wants to remain on vendor list and receive future bid
notifications.
20. Bids must show full firm name, mailing address and telephone number and be
manually signed by an authorized sales or quotation representative of the bidder.
Firm name and authorized signature shall appear in each space provided.
21. In the event of a needed change in the specifications sent to the bidder, it is
understood that all the foregoing terms shall apply to the addendum or addenda.
22. It is our policy not to furnish bid results over the phone. Bid results and
tabulation sheets will be posted on the Brazos County web site; Brazos Valley
Online Bidding System (ww%v.brazosbid.cs1x.eov) after bid award by
Commissioner's Court.
Vol.__
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
Bid Request No. 2014 -02
Page 4 of 22 Pages
23. Brazos-County- reserves-the- right -to- extend - this- contract7mmmilyforammamum
of three (3) additional one (1) year periods with no changes in the terms or
conditions of this contract, if agreed upon by both parties.
24. The successful offeror agrees to extend prices and terms to all entities that has
entered or will enter into joint purchasing inter -local cooperation agreement(s)
with Brazos County.
25. If sample testing is required, Brazos County will perform test through a third
party. Vendor will be required to allow the third party access to the facilities in
order to acquire samples for testing. Failure to submit requested testing may
disqualify bid.
26. Three (3) references are to be provided by bidder, Failure to submit references
may result in disqualification of bid.
27. Contractor shall observe and comply with all federal, state and local laws, safety,
and health regulations, ordinances, and all regulations which in any manner effect
conduct of the work or services being performed.
28. In order to insure the safety of the public, the Contractor shall coordinate all work
or deliveries with the Road and Bridge Department.
29. Any Subcontracting must be approved prior to commencement of the contract by
the County Engineer and Brazos County.
30. Any variation from the specifications in this bid document must be indicated on
the bid or on a separate attachment to the bid and labeled as such.
31. Any brand name, or manufacturer's reference used is considered to be descriptive
— not restrictive — and is indicative of the type and quality the County desires to
purchase. Bids on similar items of like quality will be considered only if it is
noted in the bid documents, and accompanied by fully descriptive product
literature. All substitutions will contain the same active ingredients in the same
percentages of the items listed in the bid. If notation of substitution in not made,
it is assumed the vendor is bidding the item specified.
32. The County does not guarantee to purchase any minimum or maximum quantities.
If any quantities are listed in the bid, they are estimated quantities used for
calculating purposes only.
33. In the event the Supplier is unable to furnish any item within a reasonable time
after order is placed due to strikes, war or any reason beyond the Supplier's
control, the County reserves the right to purchase these items from any source,
without causing this contract to be canceled.
34. The successful vendor should submit itemized invoices with clearly marked
remittance copies to the following address;
Vol. l �� pg. / %li
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
ATTN: Auditors
200 South Texas Ave, Suite 218
Bryan, TX 77803
Bid Request No. 2014 -02
Page 5 of 22 Pages
Statements of accounts will not be sufficient to warrant payment. Unless other
arrangements have been made; all invoices to be paid in full within 30 days after
satisfactory delivery of commodities and or services and receipt of invoice at the
listed address. Checks will be made payable to the successful vendor only, and
shall not include sub - contractors, assignees, or any other parry.
35. As a governmental subdivision, Brazos County is exempt from most types of
taxes, including but not limited to sales tax, excise tax, and import duties. Such
costs must not be included in bid prices. Tax Exemption Certificates can be
obtained upon request by contacting the Brazos County Purchasing Department -
(979)361 -4290.
36. Upon acceptance of a purchase order for any commodity or materials purchased
by Brazos County, the vendor agrees to protect the county from any claim
involving patent right infringement, copyright infringement, sales franchise
disputes.
37. Unless otherwise specified, all items ordered from the successful vendor must be
new, unused, and in first class condition. Products usually packaged for
commercial sale shall be furnished in proper container so as to facilitate storage
and handling.
38. Potential Vendors are advised they may have disclosure requirement pursuant to
Texas Local Government Code, Chapter 176. This law requires persons desiring
to do business with the County to disclose any gifts that have an aggregate value
in excess of $250.00 given to any employee of the County, County Official to the
County Official's family members or employment of any employee of the County,
County Official or the County Official's family members during the preceding
twelve (12) month period. The disclosure questionnaire must be filed with the
Brazos County Clerk. Refer to Texas Local Government Code, Chapter 176 for
the details of this law.
39. Bidder understands that Brazos County is a government subject to Texas State and
Federal public information statutes. Bidder hereby waives any obligation to the
release to the public of any documents submitted in accordance with this bid
C. SPECIAL PROVISIONS
1. All deliveries are to be made F.O.B. Brazos County Road and Bridge Department,
during regular working days, and between the hours of 7:30 A.M. and 5:00 P.M.
Monday through Thursday, unless otherwise requested by the County and loaded
into County trucks by the Supplier; or loaded and hauled and delivered anywhere
in the County by the Sup plierdufingtheme tied working days and hours.
Vol. f �� pg. /�%
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
lQ
:-
Bid Request No. 2014 -02
Page 6 of 22 Pages
2. Vendor will be required to notify the County Engineer's Office in the event of
unforeseen delay arising in the delivery of a specified shipment. In the event a
shipment will not arrive at the job site within two (2) hours of designated time
Brazos County shall have the right to refuse acceptance of the order.
3. Vendor will be required to deliver to Brazos County Road and Bridge Department
or job site in Brazos County when and where requested and remain on the job
with truck and operator as long as required to completely place load.
4. Brazos County reserves the right to test any materials delivered at the requested
site for compliance with specifications. The Bidder will remove immediately
from the job site or right of way any materials that are deemed unsatisfactory.
5. Material Safety Data Sheets and Placards must be furnished at the time of delivery
as specified by State and Federal Regulations (IF APPLICABLE).
6. Any Vendor vehicles traveling on County roads will not exceed its legal gross
weight.
INSURANCE REQUIREMENTS
The Bidder shall instruct his insurance agent or carrier to furnish to the County a
Certificate of Insurance attesting to the issuance of the following parts of this
section. Please note that such Certificates of Insurance and any required bonds
must be issued and then approved by Brazos County Risk Management. The
Certificate of Insurance must be approved by Risk Management before any
deliveries can be made.
2. The Bidder shall furnish and keep in full force the following insurance during the
term of this Contract:
a. Statutory Workmen's Compensation and Employer's Liability Insurance
with waiver of subrogation.
b. General Liability with limits for bodily injury and for property damages of
not less than $1,000,000 CSL with Brazos County named as an additional
insured.
C. Comprehensive Automotive Liability with single limits of $1,000,000 for
Bodily Injury and Property Damage Liability.
d. Cargo Insurance to sufficiently cover materials transported.
All of the aforementioned policies and Certificates of Insurance should be issued
immediately after the Bidder receives notification of award.
4. The Vendor agrees to hold harmless Brazos County from any and all claims and
liability due to the acts of the Vendor's employees and the operation of his
equipment. The Vendor also agrees to hold harmless Brazos County from any and
all expenses, including attorney fees. incurred by Brazos County in litigation or
Vol. ��� pg. d o
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
E.
Bid Request No. 2014 -02
Page 7 of 22 Pages
otherwise- resisting- such - claims -or liabilities- as- a- Tmit -of the- Vendor's-- --
employees' activities. Further, the Vendor agrees to protect, indemnify and hold
harmless Brazos County from and against all claims, demands and causes of
action of every kind and character brought by any employees of the Vendor
against Brazos County due to personal injuries and/or death to such employee
resulting from any neglect act, by either commission of omission on the part of the
vendor or Brazos County.
Vendors shall provide a list of at least three (3) references, where work comparable in quality
and scope to that specified has been performed within the past five (5) years. This list should
include the names, phone number and email of the company /entity for which the prior work was
performed to contact these references. A negative reference may be grounds for disqualification
of bid. Al
Company/Entity: N & U mob..
Contact: j G
Phone: Cio "Vgci -ZJ?
2"q"
Email:
Phone: (� {7,l ' '1 S TI Z8I(a4 •_
Email: l'C.00' 1ne�L e. 6 . J1Yt (�R;('7p1.. tNo . US
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Contact
Phone:
Email:
IVol. _� %�- . Pg. 'p L i
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
Bid Request No. 2014 -02
Page S of 22 Pages
- -- F SPE0FIC– A-TIONS —
1. General Information – Brazos County is seeking qualified companies to provide:
a. Culverts in accordance with Item 460 of the Texas Department of
Transportation, Standard Specifications for Construction and Maintenance
of Highways, Streets, and Bridges 2004 or;
b. Steel Reinforced Polyethylene Pipe & Culverts (Contech Duromaxx or
equivalent) as specified elsewhere in this section; or
C. Dual Wall Polypropylene Impact Modified Co- Polymer Pipe & Culverts
(ADS HP Storm or equivalent) as specified elsewhere in this section.
2. Quantities shown are estimated quantities. The actual quantity purchased may
be more or less. The County is not obligated to purchase any minimum amount
and the County may purchase any reasonable amount greater than the estimate for
the same unit price. Items will be ordered on an "As Needed" basis.
Brazos County reserves the right to award the bid in whole or to one contractor or
to award a contract on each separate item or combination of items as may be most
advantageous to the County. A primary, secondary, tertiary, and/or subsequent
award may be made for this bid by the County.
4. It is expressly understood and agreed that in case Brazos County should need any
item(s) not available within a specified time frame needed from the Successful
Bidder(s) during the term of this contract, contractor must provide written
verification that the specified timeframe cannot be met. Brazos County then
reserves the right to purchase the item(s) from vendors other than the Successful
Bidder(s) and shall not be in violation of any terms or conditions of said contract.
5. Definition of Terms for Specifications:
a. County: Brazos County Road & Bridge acting by and through Brazos
County
b. Contractor: Successful Bidder of the attached Invitation for Bids
C. Engineer: Director of Brazos County Road & Bridge Division
d. Inspector: Employee of Brazos County supplied to the contractor's crew
for the selection, prosecution, and quality control of the work.
e. Specifications: Texas Department of Transportation, Standard
specifications for Construction and Maintenance of Highways, Streets
and Bridges 2004.
f. Department: Brazos County Road and Bridge Division
g. Contract: The Invitation for Bids and the Bid of the Successful Bidder
shall become a contract between the successful bidder and Brazos
County once the Successful Bidder's Bid is properly accepted by Brazos
County Commissioners Court.
6. Control of Materials
a. Source Control. Use only materials that meet Contract requirements.
Unless otherwise specified or approved, use new materials for the work.
Secure the Engineer's approval of the proposed source of materials to be
pg. �Z
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
Bid Request No. 2014 -02
Page 9 of 22 Pages
sed -beforetht it de livery.—Materiats-cot-be pp MV d at a supp y source or
staging area but may be re- inspected.
b. Material Quality. Correct or remove materials that fail to meet the
contract requirements, for cost incurred if additional sampling and testing
is required by a change of source. Materials not meeting Contract
requirements will be rejected, unless the Engineer approves corrective
actions. Upon rejection, Contractor shall immediately remove and replace
rejected materials. If the Contractor does not comply with this Article, the
County may remove and replace defective material and the cost of testing,
removal, and replacement will be deducted from invoice.
C. Manufacturer Warranties. Transfer to the County warranties and
guarantees required by the Contract or received as part of normal trade
practice.
d. Plant Inspection and Testing. The Engineer may, but is not obligated to
inspect materials at the acquisition or manufacturing source. Material
samples will be obtained and tested for compliance with quality
requirements. Materials produced under County inspection are for County
use only unless released in writing by the Engineer.
If inspection is at the plant, Contractor must meet the following conditions
unless otherwise specified:
• Cooperate fully and assist the Engineer during the inspection
• Ensure 'the Engineer has full access to all parts of the plant used to
manufacture or produce materials.
• In accordance with pertinent items and the Contract, provide a facility at
the plant for use by the Engineer as an office or laboratory.
• Provide and maintain adequate safety measures and restroom facilities.
• Furnish and calibrate scales, measuring devices, and other necessary
equipment.
The Engineer may provide inspection for periods other than daylight hours if:
• Continuous production of materials for County use is necessary due to the
production volume being handled at the plant and
• The lighting is adequate to allow satisfactory inspection
7. ITEM 460 — Corrugated Metal Pine
a. Contractor to provide Galvanized steel pipe in Circular (TY IR) cross
sectional shape.
b. Contractor shall provide coupling bands that comply with TXDOT
specifications spiral rib pipe for connecting.
C. Contractor shall provide pre -cut safety end slopes that are 6:1, 4:1 and 3:1.
d. Contractor shall provide steel pipe with 2 2/3" by 1 /2" in corrugations
unless otherwise noted.
EOl.= %pot p9, 02 O3
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
Bid Request No. 2014 -02
Page 10 of 22 Pages
Q— Unless- otherwise - specified -when- order -is- placed, — all - items -in- this - advertisement
shall meet or exceed Texas Highway Department Specifications as follows:
No. 460: "Corrugated Metal Pipe ": culvert pipe shall have 3 in 1 continuous
spiral corrugation only for diameters 36" and larger.
No. 466: "Metal End Sections ": diameters 15" and above (6 to 1 slope) shall
conform to Specification No. 460 above.
a. A tolerance of plus or minus one (1) inch or two (2) percent of the
equivalent circular diameter, whichever is greater, will be permissible.
b. All pipes must have rerolled ends to allow use of coupling bands with
annular corrugations.
Bidder must be able to supply pipes up to fifty (50) feet in length for
diameters 18" to 72 ".
d. Any variation from these specifications must be indicated on the Bid or on
a separate attachment to the Bid. The sheet shall be labeled as such.
9. Duromaxx or Equivalent
a. Shall be reinforced polyethylene pipe with smooth water way wall and
exterior profile reinforced with galvanized steel ribs. Continuous ribs are
completely encased within the polyethylene profile.
b. Pipe profile is manufactured using a high quality stress -rated thermoplastic
meeting the requirements of ASTM F2562 "Standard Specification for
Steel Reinforced Thermoplastic Ribbed Pipe and Fittings for Non - Pressure
Drainage & Sewerage ".
C. Virgin high density polyethylene stress - related resins conforming to the
minimum requirements of cell classification 345464C as defined and
described in the latest version of ASTM D3350 "Standard Specification
for Polyethylene Plastics Pipe and Fittings Materials" shall be used.
d. High Performance Joints shall be gasketed, bell and spigot joints where
both the bell and spigot are reinforced with steel that is fully encased in
stress -rated high density polyethylene (meeting the requirements in F.9.c)
and that have been laboratory tested to 15 psi when tested in accordance
with ASTM D3212 "Standard Specification for Joints for Drain and Sewer
Plastic Pipes Using Flexible Elastomeric Seals ".
LOl. 0 ice-
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
Pipe Dimensions and Cover Limits
Bid Request No. 2014 -02
Page 11 of 22 Pages
Nominal Pipe
Sire
Minbnmmi
Pipe
Stiffness
(Class 1)
Outside
Diameter
UnN
W •e
Minimums
Waterway Wall
Thickness
Mlnlmpm
Wear•••
Maximum
Cover
Inch
bl /In/In
In [mm]
Ibs/ff
in
mm
h.
mm
In
mm
30
28
30.9 Jus
tab
1182
12.09
1
[305]
50
15.3
36
22
37.1 9421
2346
.082
2.08
1
3115]
50
[15.2]
42
1 20
1 43.1 IM971
27
.082
[2.08
1
.305
50
15.21
48
18
49.5 12571
30.8
.130
[3.301
1
.303
30
r9.11
S4
555 1410
36.1
.130
3.30
3
.305
30
9.11
60
61.41560
42.9
.130
3.30]
1
.305
30
9.1
66
A14
67.a 17221
569
.22D
5.58
3S
.4571
30
19.11
R
73.711872]
65.6
.210
[S.581_
1.5
.4571
30
1911 .
Cantsch has devek"d ie the re4Wted minimum pipe adffness to, these pipe diameters.
" Appmxlmate weights. Actual wlaht will vary with length and Joint type.
'• Mlnlmum and maximum ewer limits are for 1420/1,125 loading.
10. ADS HP Storm Pipe or Eauivalent
a. Pipe Requirements
1. 15 inch through 30 inch pipe shall have smooth interior and
annular exterior corrugations and meet or exceed ASTM F2735
and AASHTO MP- 21 -11.
2. 36 inch through 60 inch pipe shall have a smooth interior and
annular exterior corrugations and meet or exceed ASTM F2881
and AASHTO MP- 21 -11.
3. Mannings ten' value for use in design shall be 0.012.
b. Joint Performance
1. Pipe shall be joined with a gasketed integral bell and spigot joint
meeting the requirements of ASTM F2736 and F2881, for the
respective diameters.
2. 15 inch through 60 inch shall be watertight according to
requirements of ASTM D3212. Spigots shall have gaskets meeting
the requirements of ASTM F477. Gasket shall be installed by the
pipe manufacturer and covered with a removable, protective wrap
to ensure the gasket is free from debris.
3. 15 inch through 60 inch diameters shall have a reinforced bell with
a polymer composite band installed by the manufacturer.
C. Fittings
1. Fittings shall conform to ASTM F2736, ASTM F2881 and
AASHTO MP- 21 -11, for the respective diameter. Bell & spigot
connections shall utilize a spun -on, welded or integral bell and
spigot -with gaskets meeting ASTM F477. Bell & spigot fittings
Vol. _ ��� Pg.
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
Bid Request No. 2014 -02
Page 12 of 22 Pages
-- joint- shall -meet the - watertight joint- performance - requirements -off
ASTM D3212. Corrugated couplings shall be split collar,
engaging at least 2 full corrugations.
d. Field Pipe and Joint Performance
I. To assure watertightness, field performance verification may be
accomplished by testing in accordance with ASTM F2487.
Appropriate safety precautions must be used when field- testing any
pipe material. Contact the manufacturer for recommended leakage
rates.
e. Material Properties
1. Polypropylene compound for pipe and fitting production shall be
impact modified copolymer meeting the material requirements of
ASTM F2736, Section 4, ASTM F2881, Section 5 and AASHTO
MP- 21 -11, Section 6.1, for the respective diameters.
f Installation
1. Installation shall be in accordance with ASTM D2321 and ADS
recommended installation guidelines, with the exception that
minimum cover in traffic areas for 12- through 48 -inch (300 to
1200 mm) diameters shall be one foot. (0.3 m) and for 60 -inch
(1500 mm) diameters, the minimum cover shall be 2 t. (0.6 m) in
single run applications. Backfill for minimum cover situations
shall consist of Class 1, Class 2 (minimum 90% SPD) or Class 3
(minimum 95 %) material. Maximum fill heights depend on
embedment material and compaction level; please refer to
Technical Note 2.04.
9. Pipe Dimensions
Nominal Pipe I.D.
15
18
24
30
36
42
48
60
In (mm)
(375)
(450)
(600)
(750)
(900)
(1050)
(1200)
(1500)
Average Pipe I.D.
14.9
16.0
24.1
30.1
35.7
41.8
47.3
59.3
In (mm)
(378 )
(457
612
(765
(907)
(1062)
(1201)
(1506)
Average Pipe O.D.
17.6
21.2
28.0
35.4
41.4
47.2
53.8
66.5
In (mm)
1447
538
(71 Ili
(899)
(1044)
(I199)
•(1367)
(1689)
Minimum Pipe Stiffness"
@ 5% Deflection
60
S6
50
46
40
35
35
30
8 /In. /ln.(kN /m')
(4111
(385
(343)
(320)
(275)
(240)
(240)
(205)
*Minimum pipe stiffness value listed.
G. QUOTATION
The following quantities are estimates of our anticipated purchases and will be used for
tabulation purposes only. The specified estimates are not guaranteed minimums. Fill in the
blanks with unit prices and extensions that are firm for the period of the contract. All unit prices
shall include all delivery charges to Brazos County jobsites, including freight.
Please Note: All prices to be quoted Unit Price Per Foot
Vol. l 1'.:7— Pg. o2-,!� 6'
Bid Continuation Sheet Bid Request No. 2014 -02
BRAZOS COUNTY, TEXAS Page 13 of 22 Pages
2.
3.
4.
5.
GALVANIZED STEEL CORRUGATED CULVERT
Description: 15" 16 gauge round spiral culvert
Quantity: 500 feet
Single Pipe, F.O.B. Destination:
Single Pipe, F.O.B. Supplier:
Truck Load, F.O.B. Destination:
Truck Load, F.O.B. Supplier:
Sloped Ends:
Check One: In -stock
Special Order
Description: 18" 16 gauge round spiral culvert
Quantity: 500 feet
Single Pipe, F.O.H. Destination: $
Single Pipe, F.O.B. Supplier: $
Truck Load, F.O.B. Destination: $
Truck Load, F.O.B. Supplier: $
Sloped Ends: $
Check One: In -stock
Description: 24" 16 gauge round spiral culvert
Quantity: 500 feet
Single Pipe, F.O.B. Destination: $
Single Pipe, F.O.B. Supplier: $
Truck Load, F.O.B. Destination: $
Truck Load, F.O.B. Supplier:
Sloped Ends:
Check One: In -stock
Special Order
Special Order
Description: 36" 16 gauge round spiral culvert
Quantity: 500 feet
Single Pipe, F.O.B. Destination:
Single Pipe, F.O.B. Supplier:
Truck Load, F.O.B. Destination:
Truck Load, F.O.B. Supplier:
Sloped Ends:
Check One: In -stock
Description: 48" 14 gauge round spiral culvert, 3x1 corrugation
Quantity: 630 feet
Single Pipe, F.O.B. Destination:
Single Pipe, F.O.B. Supplier:
Truck Load, F.O.B. Destination:
Truck Load, F.O.B. Supplier:
Sloped Ends:
Check One: In -stock
Special Order
Vol. / %02_ Pg. OZ617
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
0
10.
Bid Request No. 2014 -02
Page 14 of 22 Pages
Description: 60" 12 gauge round spiral culvert, 3xl corrugation
Quantity: 120 feet
Single Pipe, F.O.B. Destination: $
Single Pipe, F.O.B. Supplier: $
Truck Load, F.O.B. Destination: $
Truck Load, F.O.B. Supplier: $
Sloped Ends: $
Check One: In -stock
Special Order
Description: 72" 12 gauge round spiral culvert, 3x I corrugation
Quantity: 780 feet
Single Pipe, F.O.B. Destination: $
Single Pipe, F.O.B. Supplier: $
Truck Load, F.O.B. Destination: $
Truck Load, F.O.B. Supplier: S
Sloped Ends: $
Check One: In -stock
Special Order
Description: 84" 12 gauge round spiral culvert, 3xl corrugation
Quantity: 120 feet
Single Pipe, F.O.B. Destination: $
Single Pipe, F.O.B. Supplier: $
Truck Load, F.O.B. Destination: $
Truck Load, F.O.B. Supplier: $
Sloped Ends: $
Check One: In -stock
Special Order
II. ALUMINUM CORRUGATED CULVERT & PIPE
Description: 15" 14 gauge round spiral culvert
Quantity: 200 feet
Single Pipe, F.O.B. Destination:
Single Pipe, F.O.B. Supplier:
Truck Load, F.O.B. Destination:
Truck Load, F.O.B. Supplier:
Sloped Ends:
Check One: In -stock _
Special Order
Description: 18" 14 gauge round spiral culvert
Quantity: 200 feet
Single Pipe, F.O.B. Destination:
Single Pipe, F.O.B. Supplier:
Truck Load, F.O.B. Destination:
Truck Load, F.O.B. Supplier:
Sloped Ends:
Check One: In -stock _
Special Order
Vol. / 9o'7 Pg. '-� "' OV
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
11
12.
13.
14.
15
Description: 24" 12 gauge round spiral culvert
Quantity: 500 feet
Single Pipe, F.O.B. Destination: $
Single Pipe, F.O.B. Supplier: $
Truck Load, F.O.B. Destination: $
Truck Load, F.O.B. Supplier: $
Sloped Ends: $
Check One: In -stock
Bid Request No. 2014 -02
Page 15 of 22 Pages
Special Order
Description: 36" 12 gauge round spiral culvert
Quantity: 500 feet
Single Pipe, F.O.B. Destination:
Single Pipe, F.O.B. Supplier:
Truck Load, F.O.B. Destination:
Truck Load, F.O.B. Supplier:
Sloped Ends:
Check One: In -stock
Description: 48" 12 gauge round spiral culvert
Quantity: 500 feet
Single Pipe, F.O.B. Destination: $
Single Pipe, F.O.B. Supplier: $
Truck Load, F.O.B. Destination: $
Truck Load, F.O.B. Supplier: $
Sloped Ends: $
Check One: In -stock
Description: 60" 10 gauge round spiral culvert
Quantity: 500 feet
Single Pipe, F.O.B. Destination: $
Single Pipe, F.O.B. Supplier: $
Truck Load, F.O.B. Destination: $
Truck Load, F.O.B. Supplier: $
Sloped Ends: $
Check One: In -stock
Special Order
Description: 72" 10 gauge round spiral culvert
Quantity: 500 feet
Single Pipe, F.O.B. Destination:
Single Pipe, F.O.B. Supplier:
Truck Load, F.O.B. Destination:
Truck Load, F.O.B. Supplier:
Sloped Ends:
Check One: In -stock
Special Order
Vol. 11�- P9. 7
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
Bid Request No. 2014 -02
Page 16 of 22 Pages
III - STEEL — REINFORCED -POL- YE`PHYL-ENE- CULVERT -& PIP
16. Description: Steel Reinforced Polyethylene Duromaxx Storm Smooth Interior,
HP Joints (SEE ATTACHED SPECIFICATION)
Size: 30"
17.
18.
Quantity: 120 feet
Single Pipe, F.O.B. Destination: $
Single Pipe, F.O.B. Supplier: $
Truck Load, F.O.B. Destination: $
Truck Load, F.O.B. Supplier: $
Check One: In -stock
1 � 1
•,
Description: Steel Reinforced Polyethylene Duromaxx Storm Smooth Interior,
HP Joints (SEE ATTACHED SPECIFICATION)
Size: 36"
Quantity: 240 feet
Single Pipe, F.O.B. Destination: I
Single Pipe, F.O.B. Supplier: I
Truck Load, F.O.B. Destination: I
Truck Load, F.O.B. Supplier: I
Check One: In -stock
nirnl�
Description: Steel Reinforced Polyethylene Duromaxx Storm Smooth Interior,
HP Joints (SEE ATTACHED SPECIFICATION)
Size: 42"
MO 31
TV 0
Special Order
Quantity: 120 feet
Single Pipe, F.O.B. Destination: $
Single Pipe, F.O.B. Supplier: $
Truck Load, F.O.B. Destination: $
Truck Load, F.O.B. Supplier: $
Check One: In -stock
19, Description: Steel Reinforced Polyethylene Duromaxx Storm Smooth Interior,
HP Joints (SEE ATTACHED SPECIFICATION)
Size: 48"
Quantity: 192 feet
Single Pipe, F.O.B. Destination: $
Single Pipe, F.O.B. Supplier: $
Truck Load, F.O.B. Destination: $
Truck Load, F.O.B. Supplier: $
Check One: In -stock _
Mot
20. Description: Steel Reinforced Polyethylene Duromaxx Storm Smooth Interior,
HP Joints (SEE ATTACHED SPECIFICATION)
Size: 60"
Quantity: 192 feet � O a `�
Single Pipe, F.O.B. Destination: $ 1 `�
Single Pipe, F.O.B. Supplier: $ W D 1 �_
Vol.., P9•_'21L' ._J
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
Truck Load, F.O.B. Supplier: S ___I_4
Check One: In -stock _ Special
Bid Request No. 2014 -02
Page 17 of 22 Pages
21. Description: Steel Reinforced Polyethylene Duromaxx Storm Smooth Interior,
HP Joints (SEE ATTACHED SPECIFICATION)
Size: 72"
Quantity: 192 feet
Single Pipe, F.O.B. Destination: 3
Single Pipe, F.O.B. Supplier: I
Truck Load, F.O.B. Destination: S
Truck Load, F.O,B. Supplier: $
Check One: In -stock
ND
lb rD
Special Order
IV. DUAL WALL POLYPROPYLENE IMPACT MODIFIED CO- POLYMER CULVERT
& PIPE
22. Description: ADS N -12 HP STORM PIPE
(SEE ATTACHED SPECIFICATION)
Size: 15"
Quantity: 120 feet
Single Pipe, F.O.B. Destination: S
Single Pipe, F.O.B. Supplier: $
Truck Load, F.O.B. Destination: $
Truck Load, F.O.B. Supplier: A
Check One: In -stock
11�
Special Order
23. Description: ADS N -12 HP STORM PIPE
(SEE ATTACHED SPECIFICATION)
Size: 181,
Quantity: 200 feet
Single Pipe, F.O.B. Destination: $
Single Pipe, F.O.B. Supplier: $
Truck Load, F.O.B. Destination: $
Truck Load, F.O.B. Supplier: l $
Check One: In -stock
V)
I
Special Order
24. Description: ADS N -12 HP STORM PIPE
(SEE ATTACHED SPECIFICATION)
Size: 24"
Quantity: 160 feet
Single Pipe, F.O.B. Destination: I
Single Pipe, F.O.B. Supplier: I
Truck Load, F.O.B. Destination: I
Truck Load, F.O.B. Supplier: / I
Check One: In -stock V_
Special Order
Bid Continuation Sheet Bid Request ho. 2014 -02
BRAZOS COUNTY, TEXAS Page 18 of 22 Pages
2S. Description: ADS-N= I2- HP-STOP,WPIPE
(SEE ATTACHED SPECIFICATION)
Size: 30"
26.
27
28.
29.
Quantity: 160 feet
Single Pipe, F.O.B. Destination: $
Single Pipe, F.O.B. Supplier: $
Truck Load, F.O.B. Destination: $
Truck Load, F.O.B. Supplier: /$
Check One: In -stock V
Description:
Size:
Quantity:
Single Pipe, F.O.B. Destination: $
Single Pipe, F.O.B. Supplier: $
Truck Load, F.O.B. Destination: $
Truck Load, F.O.B. Supplier: $
Check One: In -stock
2S 5
2�.SZ
Special Order
ADS N -12 HP STORM PIPE
(SEE ATTACHED SPECIFICATION)
36"
160 feet I
' C 1
1
,
Special Order
Description: ADS N -12 HP STORM PIPE
(SEE ATTACHED SPECIFICATION)
Size: 42"
Quantity: 126 feet
Single Pipe, F.O.B. Destination: $
Single Pipe, F.O.B. Supplier: $
Truck Load, F.O.B. Destination: $
Truck Load, F.O.B. Supplier: /S
Check One: In -stock 'V_
Description:
Size:
Quantity:
Single Pipe, F.O.B. Destination:
Single Pipe, F.O.B. Supplier:
Truck Load, F.O.B. Destination:
Truck Load, F.O.B. Supplier:
L4 Q . el ES
yn , 27;?-
Special Order
ADS N -12 HP STORM PIPE
(SEE ATTACHED SPECIFICATION)
48"
120 feet
Check One: In -stock IL—LL
�2
Special Order
Description: ADS N -12 HP STORM PIPE
(SEE ATTACHED SPECIFICATION)
Size: 60"
Quantity: 120 feet
Single Pipe, F.O.B. Destination: $
Single Pipe, F.O.B. Supplier: $
Truck Load, F.O.B. Destination: $
Vol. /f;?_ pg.
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
Check One:
30. Description:
Quantity:
Check One:
Bid Request No. 2014 -02
Page 19 of 22 Pages
In -stock V Special Order
V. HUGGER BANDS - RE- ROLLED
15" Hugger Band — Re- Rolled (Coupling)
36 $ inn ND
In -stock Special Order _
31. Description: 18" Hugger Band — Re- Rolled (Coupling)
Quantity: 36 $ j�D (�
Check One: In -stock Special Order
32. Description:
Quantity:
Check One:
33. Description:
Quantity:
Check One:
24" Hugger Band — Re-Rolled (Coupling)
24 $ NID
In -stock Special Order _
24" Hugger I�n — Re ---R` fled (Coupling)
In- stock (Special Order _
34. Description: 48" Hugger Ban %olled (Coupling)
Quantity: 24 $ - l7 � (�
Check One: In -stock Special Order _
VI. ALUMINUM HUGGER BANDS - RE- ROLLED
35. Description:
Quantity:
Check One:
36. Description:
Quantity:
Check One:
15" Aluminu ger Hug Band — Re- Rolled (Coupling)
36 $ � 65
In -stock Special Order
18" Alummurrl Hugger BFd — Re- Rolled (Coupling)
36 $ (�
In -stock Special Order
37. Description: 24" Aluminy�Hugggr�BDand —Re- Rolled (Coupling)
Quantity: 24 $ jj �t1��j
Check One: In -stock Special Order
38. Description: 36" AluminuRn 14ugget — Re- Rolled (Coupling)
Quantity: 24 $ (� it
Check One: In -stock Special Order
39. Description: 48" Aluminu 1-lugger Band-- Re- Rolled (Coupling)
Quantity: 24 $ 1��j �J
Check One: In -stock Special Order
Vol. s2 Pg. AAY
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
Bid Request No. 2014-02
Page 20 of 22 Pages
--VIII- FL -A -T- B AND S— —
40.
Description:
15" Flat Ban
Quantity:
24 $ �J
Check One:
In -stock Special Order
41.
Description:
Quantity:
18" Flat Band x$66" L 612" W)
24 $ N lb
Check One:
In -stock Special Order
42.
Description:
24" Flat Band (76" L x 24" W)
Quantity:
24 $ lb' d
Check One:
In -stock Special Order
43.
Description:
30" Flat Band 94" L x 2 '(W1
Quantity:
24 $ UU
Check One:
In -stock Special Order
44.
Description:
36" Flat Band, (4" L x 24" W)
Quantity:
36 $ N
b
Check One:
In -stock Special Order
45.
Description:
48" Flat Banc) Gll" L x �,4
Quantity:
24 $ ��� }5
Check One:
In -stock Special Order
46,
Description:
84" Flat Band (132.5" L x 24" W)
Quantity:
24 $
Sloped Ends:
$
Check One:
In -stock Special Order
IX. ALUMINUM FLAT BANDS
47, Description: 15" Aluminum Flat Band (47" L x 12" W)
Quantity: 24 $ QD V2 1 U
Check One: In -stock Special Order _
48. Description: 18" Aluminum Flat Band (56. " L x 12" W)
Quantity: 24 S 17
Check One: In -stock Special Order
49. Description: 24" Aluminum Flat Band (76" L 24" W)
Quantity: 24 $ � (`7 b
Check One: In -stock Special Order
50. Description: 30" Aluminum Flat Band (94" Lx 24" W)
Quantity: 24 $ No &j P
Check One: In -stock Special Order
VOL- �p°� Pg. 4
.1
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
Bid Request No. 2014 -02
Page 21 of 22 Pages
51. Description: 36' Aluminum Flat Band (114�" L{ �24" W)
Quantity: 36 $ r)C) v—
Check One: In -stock Special Order
52, Description: 48" Aluminum Flat B (151" L 24" W)
Quantity: 24 $.i +b
Check One: In -stock Special Order
53. Description: 84" Aluminum Flat Band (132.5 "x 24" W)
Quantity: 24 $ I V
Sloped Ends: $
Check One: In -stock Special Order
Vol. /9 oZ pg.
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
Bid Request No. 2014 -02
Page 22 of 22 Pages
INVFT- ATION -TU -BID 2014 -02 —
CULVERTS
CONTRACT
H. CERTIFICATION OF BID
The undersigned affirms that they arc duly authorized to execute this contract, that this bid has
not been prepared in collusion with any other vendor, and that the contents of this bid have not
been comm un' ate to any other ve do prior'to the cial opening of this id.
SIGNED B
TYPED NAME: v1�Sl '� " ' W 'It TITLE:
COMPANY NAME:
PHONE: 22 1 ' 3s ' q l02
MAILING ADDRESS: � •C) •
P.O. Box or Street
C�n,U., Ti,� �3S'
cry x zip
EMAIL ADDRESS: \afl&RuU A I I \CV1 e J \ t W �j .
VENDOR IDENTIFICATION NUMBER:
CORPORATE SEAL IF SUBMITTED BY A CORPORATION
END OF BID REQUEST NO. 2014-02
+ s+ s+ r++ rr+ s+ rrrrr+ r++► r+* r*++ r+ rr+ rrsrrrr*+++ ss+ rrrr + + +rs * * * * * +rrs * * * * * *+ +s *ssrr * *s
By signing below, Brazos County agrees that this bid, 2014 -02, will be awarded as dictated on the
associated bid tabulation sheet, to the vendor whose name appears above and both parties agree to the
terms and conditions contained herein.
By: t
Brazos County Commissioner's Court
Date 12/17//3
Attest: Q� _
Brazos County ClerkC-
Vol, /eZ pg._01W _
Brazos County_
Purchasing Department
200 S. TX. AVE., STE 352 BRYAN, TX 77803
PHONE (979) 361 -4290 FAX (979) 361 -4293
Addendum 41 to 2014 -02
Culverts
Issued: November 18, 2013
Change: Due date correction
Reason: Correction needed on document and website
A. Due Date Extension:
Due to clerical error on the bid document and the Brazos Bid Website, the Brazos County
Purchasing Department is issuing a new due date for BID # 2014 -02 Culverts. Bids must
be received by the Brazos County Purchasing Department no later than 2:00p.m.,
Tuesdav:iDecember' 2013. All bids must be turned no later than the said date and
time otherwise it will not be accepted. Brazos County will not accept any pricing if
delivered via email or fax. Pricing proposals or bids delivered to any other person or
department other than previously specified, will not be accepted.
This addendum should be signed by an authorized representative of the respondent and returned
with the bid documents as specified in the bid.
Acknowledgement
Signature:
Printed Nai
/ /' '2-/ /
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INVITATION TO BID
STALL SHAVINGS AND PELLETS
BRAZOS COUNTY PURCHASING DEPT
200 South Texas Ave, Suite 352 Bid Request No. 2014-11
Bryan, Texas 77803 Page 1 of 1 l Pages
Telephone (979) 361 -4294
Bids will be received at the Brazos County Administration Building, Purchasing Department,
200 South Texas Ave Suite 352, Bryan, Texas until 2:00 p.m.. Tuesday. December 10, 2013, at
which time bids will be publicly opened and read aloud.
A. SCOPE OF BID
Bids are solicited for furnishing the merchandise, supplies, service, and/or equipment set forth in
this bid request for a one (1) year period beginning December 17, 2013 through November 31.
2014 in accordance with the following Conditions of Bidding.
B. CONDITIONS OF BIDDING
The following instructions apply to all bids and become a part of terms and conditions of any bid
submitted to the Brazos County Purchasing Office, unless otherwise specified elsewhere in this
bid request. All bidders are required to be informed of these Terms and Conditions and will be
held responsible for having done so:
1. Definitions: In order to simplify the language throughout this bid, the following
definitions shall apply:
a. BRAZOS COUNTY - Same as County.
b. COMMISSIONERS' COURT - The elected officials of Brazos County,
Texas given the authority to exercise such powers and jurisdiction of all
county business as conferred by the State Constitution and Laws.
C. CONTRACT - An agreement between the County and a Supplier to
furnish supplies and /or services over a designated period of time during
which repeated purchases are made of the commodity specified.
d. CONTRACTOR - The successful Bidder(s) of this bid request.
e. COUNTY - The government of Brazos County, Texas and its authorized
representative.
f. SUB- CONTRACTOR - Any contractor hired by the Contractor or
Supplier to furnish materials and services specified in this bid request.
g. SUPPLIER - Same as Contractor.
2. Upon acceptance and approval by the Commissioners' Court, this bid effects a
working contract between Brazos County and the successful bidder for the period
designated.
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
Bid Request No. 2014 -11
Page 2 of 11
3. -Bids must -be received -by the Purctiasg Office pnor to-the -time-and- date
specified. The mere fact that the bid was dispatched will not be considered; the
bidder must have the bid actually delivered.
4. The County reserves the right to accept or reject in part or in whole, any bids
submitted, and to waive any technicalities for the best interest of the County.
5. Brazos County shall not be responsible for any verbal communication between
any employee of the County and any potential bidder. Only written specifications
and written price quotations will be considered.
6. Brazos County reserves the right to reject any bid that does not fully respond to
each specified item.
7. Bidder must include Employer Identification Number for the bid to be valid.
8. Should there be a change in ownership or management; the contract shall be
canceled unless a mutual agreement is reached with the new owner or manager to
continue the contract with its present provisions and prices. This contract is
nontransferable and may not be reassigned by either party.
9. The County may cancel this contract at any time for any reason, provided a thirty -
day written notice is given.
10. The bid award shall be based on, but not necessarily limited to, the following
factors:
a. Cost
b. Specail needs and requirements of Brazos County
C. Samples (testing result done by Brazos County)
d. Delivery
e. References
f Brazos County's experience with products bid
g. Vendor's past performance record with Brazos County.
11. Although the cost of products to be provided is an essential part of the Bid, Brazos
County is not obligated to award a contract on the sole basis of cost but will award
to vendor considered to be the best value to Brazos County. The award will be
made to one or multiple vendors based on whichever is in the best interest of
Brazos County.
12. Samples are to be submitted to Brazos County at the vendor's expense.
Failure to submit the requested samples may disqualify bid. Brazos Count
will decide If equivalents are acceptable.
13. Acceptance of merchandise, work, and /or equipment provided shall be made by
the County at the sole discretion of the Commissioners Court when all terms and
conditions of the contract and specifications have been met to its satisfaction,
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
Bid Request No. 2014 -11
Page 3 of 11
including the submission to the County of any and all documentation as may be
required.
14. Title and Risk of Loss of the goods shall not pass to Brazos County until the
County actually accepts and takes possession of the goods at the point or points of
delivery.
15. This agreement shall be governed by the Uniform Commercial Code as adopted in
the State of Texas as effective and in force on the date of this agreement.
16. Bids must be submitted on quantities and units of measure specified by the bid
documents. In the event of errors in extended prices the unit price shall govern.
Any suggested change in quantity on the part of the bidder to secure better price or
delivery is welcomed and may be given consideration provided that the bidder
also bids on the quantity specified.
17. Bids must specify the number of consecutive calendar days required to deliver the
commodities under normal conditions. Failure to specify delivery time will be
considered reason enough to cause the bid to be disregarded. Delivery time
quoted will be given consideration in awarding orders. If delivery is not made
within a reasonable time of the specified delivery in the bid, the entire order or
contract may be canceled and the bidder barred from quoting in future bids.
18. Bids cannot be altered after receiving time. No bid may be withdrawn after
opening time without acceptable reason and with the approval of the Purchasing
Agent.
19. Bids must be submitted on this form and returned in a sealed enveloae clearly
marked with Vendor Name and Bid Number to ensure proper recognition upon
its arrival. Bids will not be considered if submitted by telephone, fax or any other
means of rapid dispatch, nor will a bid be considered if submitted to any other
person or department other than specifically instructed. Bids received after the
expressed date and time listed in this bid will be returned unopened to the vendor.
Bids submitted by any other person or department other than the Brazos County
Purchasing Department will not be accepted.
20. If vendor in receipt of notice is unable to bid, the bid should be submitted as a
"No Bid" and returned to the Purchasing Department before opening time. This is
necessary if vendor wants to remain on vendor list and receive future bid
notifications.
21. Bids must show full firm name, mailing address and telephone number and be
manually signed by an authorized sales or quotation representative of the bidder.
Firm name and authorized signature shall appear in each space provided.
22. In the event of a needed change in the specifications sent to the bidder, it is
understood that all the foregoing terms shall apply to the addendum or addenda.
/ /02 Pg. - -o2
Bid Continuation Sheet Bid Request No. 2014 -11
BRAZOS COUNTY, TEXAS Page 4 of 11
policy not -to famish bid results aver he t phone. Bid results and -
tabulation sheets will be posted on the Brazos County web site; Brazos Valley
Online Bidding System (www.brazosbid.cstx.gov) after bid award by
Commissioner's Court.
24. Brazos County reserves the right to extend this contract annually for a maximum
of three (3) additional one (1) year periods with no changes in the terms or
conditions of this contract, if agreed upon by both parties.
25. The successful offeror agrees to extend prices and terms to all entities that has
entered or will enter into joint purchasing inter -local cooperation agreement(s)
with Brazos County.
26. Three (3) references are to be provided by bidder, Failure to submit references
may result in disqualification of bid.
27. Contractor shall observe and comply with all federal, state and local laws, safety,
and health regulations, ordinances, and all regulations which in any manner effect
conduct of the work or services being performed.
28. In order to ensure the safety of the public, the Contractor shall coordinate all
deliveries with the Brazos County Exposition Complex located at 5827 Leonard
Rd. Bryan, TX 77803
29. Any subcontracting must be approved prior to commencement of the contract by
Brazos County.
30. Any variation from the specifications in this bid document must be indicated on
the bid or on a separate attachment to the bid and labeled as such.
31. Any brand name, or manufacturer's reference used is considered to be descriptive
- not restrictive - and is indicative of the type and quality the County desires to
purchase. Bids on similar items of like quality will be considered only if it is
noted in the bid documents, and accompanied by fully descriptive product
literature. All substitutions will contain the same active ingredients in the same
percentages of the items listed in the bid. If notation of substitution in not made,
it is assumed the vendor is bidding the item specified.
32. The County does not guarantee to purchase any minimum or maximum quantities.
If any quantities are listed in the bid, they are estimated quantities used for
calculating purposes only.
33. In the event the Supplier is unable to furnish any item within a reasonable time
after order is placed due to strikes, war or any reason beyond the Supplier's
control, the County reserves the right to purchase these items from.any source,
without causing this contract to be canceled.
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
Bid Request No. 2014-11
Page 5 of 11
34. essful vendi show d submit itemized — invoices with clearly marked - --
remittance copies to the following address;
ATTN: Brazos County Auditor
200 South Texas Ave, Suite 218
Bryan, TX 77803
Statements of accounts will not be sufficient to warrant payment. Unless other
arrangements have been made; all invoices to be paid in full within 30 days after
satisfactory delivery of commodities and or services and receipt of invoice at the
listed address. Checks will be made payable to the successful vendor only, and
shall not include sub - contractors, assignees, or any other party.
35. As a governmental subdivision, Brazos County is exempt from most types of
taxes, including but not limited to sales tax, excise tax, and import duties. Such
costs must not be included in bid prices. Tax Exemption Certificates can be
obtained upon request by contacting the Brazos County Purchasing Department -
(979)361 -4290.
36. Upon acceptance of a purchase order for any commodity or materials purchased
by Brazos County, the vendor agrees to protect the county from any claim
involving patent right infringement, copyright infringement, and sales franchise
disputes.
37. Unless otherwise specified, all items ordered from the successful vendor must be
new, unused, and in first class condition. Products usually packaged for
commercial sale shall be furnished in proper container so as to facilitate storage
and handling.
38. Potential Vendors are advised they may have disclosure requirement pursuant to
Texas Local Government Code, Chapter 176. This law requires persons desiring
to do business with the County to disclose any gifts that have an aggregate value
in excess of $250.00 given to any employee of the County, County Official to the
County Official's family members or employment of any employee of the County,
County Official or the County Official's family members during the preceding
twelve (12) month period. The disclosure questionnaire must be filed with the
Brazos County Clerk. Refer to Texas Local Government Code, Chapter 176 for
the details of this law.
39. Bidder understands that Brazos County is a government subject to Texas State and
Federal public information statutes. Bidder hereby waives any objection to the
release to the public of any documents submitted in accordance with this bid.
C. SPECIAL PROVISIONS
All deliveries are to be made F.O.B. Brazos County Exposition Complex, during
regular working days, and between the hours of 8:00 A.M. and 3:30 P.M. Monday
through Friday, unless otherwise requested by the County.
/f� �Za-3
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
Fill
Bid Request No. 2014 -11
Page 6 of 11
2. Vendor will be required to notify the County Exposition Complex in the event of
unforeseen delay arising in the delivery of a specified shipment. In the event a
shipment will not arrive at the job site within two (1) hour of designated time
Brazos County shall have the right to refuse acceptance of the order.
3. Vendor will be required to deliver to Brazos County Exposition Complex when
requested and remain on the job with truck and operator as long as necessary to
unload products.
4. Brazos County reserves the right to test any materials delivered for compliance
with specifications. The Bidder will remove immediately from the job site any
materials that are deemed unsatisfactory.
5. Material Safety Data Sheets and Placards must be furnished at the time of delivery
as specified by State and Federal Regulations (IF APPLICABLE).
INSURANCE REQUIREMENTS
The Bidder shall instruct his insurance agent or carrier to furnish to the County a
Certificate of Insurance attesting to the issuance of the following parts of this
section. Please note that such Certificates of Insurance and any required bonds
must be issued and then approved by Brazos County Risk Management. The
Certificate of Insurance must be approved by Risk Management before any
deliveries can be made.
2. The Bidder shall furnish and keep in full force the following insurance during the
term of this Contract:
a. Statutory Workmen's Compensation and Employer's Liability Insurance
with waiver of subrogation.
b. General Liability with limits for bodily injury and for property damages of
not less than $1,000,000 CSL with Brazos County named as an additional
insured.
C. Comprehensive Automotive Liability with single limits of $1,000,000 for
Bodily Injury and Property Damage Liability.
d. Cargo Insurance to sufficiently cover materials transported.
3. All of the aforementioned policies and Certificates of insurance should be issued
immediately after the Bidder receives notification of award.
4. The Vendor agrees to hold harmless Brazos County from any and all claims and
liability due to the acts of the Vendor's employees and the operation of his
equipment. The Vendor also agrees to hold harmless Brazos County from any and
all expenses, including attorney fees, incurred by Brazos County in litigation or
otherwise resisting such claims or liabilities as a result of the Vendor's
employees' activities. Further, the Vendor agrees to protect, indemnify and hold
harmless Brazos County from and against all claims, demands and causes of
/ V -7 .� a�
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
Bid Request No. 2014 -11
Page 7 of 11
- - -- aetion-of- every-kind- and- character- brought- by- any- employees--of the - Vender
against Brazos County due to personal injuries and/or death to such employee
resulting from any neglect act, by either commission or omission on the part of the
vendor or Brazos County.
E.
Vendors shall provide a list of at least three (3) references, where work comparable in quality
and scope to that specified has been performed within the past five (5) years. This list should
include the names, phone number and email of the company /entity for which the prior work was
performed to contact these references. A negative reference may be grounds for disqualification
of bid.
Company/Entity: _Bell County Expo
Contact:
Phone: 254 -933
Email: _kennys@bcltcountyexpo.com
YV ": � t �'- k�: r ae , .i.�°'� ' `- ,{;,yi.�'_ 15..E i TM: :+�4� ..?x'tr�:. h" ! �` �..'�iil" s'�' .'.'�• t ri - &.4s.
Company/Entity: West Feeds
Contact:
Phone: 254 -826 -5301
Email:
+'"`fh. i c h. �..c ✓'ate -a "�r'. 'i'1�.
��Lv,,1251 TJ«. ;�i r�' P�ai@+u .u' t ,' d�1,• W 1' ,. , a .F. '•.P . ex.� rv., u
...�_,���._i3 �.. ' sit- -
Company/Entity: _McGregor General Store
Contact: Richard
Phone: 254- 840 -3224
Email: rberg07 @yahoo.com
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
F. SPECIFICATIONS — YELLOW PINE SHAVINGS
Bid Request No. 2014 -11
Page 8 of 11
1. Shavings must be packaged in secure plastic bags that are easy to handle and stack
2. Shavings bags must contain between 5.5 to 10 cubic feet of expanded loose
yellow pine shavings that are ultra - compressed to a volume of 2.6 — 3.5 cubic feet
of volume.
3. Shavings must be medium in size or a mixture composed of small, medium and
large shavings that give the final product the appearance of a medium sized
product.
4. Vendor is required to submit two full bags of shavings for testing and evaluation.
Brazos County will make the final determination on whether or not the
specifications of each bag tested will meet Brazos County's needs and
requirements. Failure to submit these samples will result in disqualification of
bid It is the Vendors responsibility to send shavings separately form bid at
Vendor's cost. Samples are due no later than 2:00 p.m., Tuesday, December 10,
2013. Failure to meet this deadline could result in disqualification of bid.
5. If specified when ordered, delivery must be received within 48 hours of order
notification at no additional charge. All deliveries must be scheduled between the
hours of 8:00am and 3:00pm, Monday through Friday.
6. All shavings must be shipped via truck load with approximately 45 bags stacked
per pallet. Each truck load will carry approximately 26 pallets per truck load with
each pallet stretch/shrink wrapped.
7. Vendor shall give price quote per bag of shavings.
8. Vendor shall give the expanded volume of shavings being quoted. Failure to give
the expanded volume could result in a disqualification of bid.
9. Shavings must be free of dirt, bark and other miscellaneous foreign debris.
10. Busted, broken or tom bags will be credited to Brazos County's account.
11. Vendor must specify how pallets can be returned once emptied at no cost to
Brazos County. Brazos County will store the pallets no longer than it takes to
receive the next load of shavings.
12. All shavings quoted must be kiln dried.
G. SPECIFICATIONS — YELLOW PINE BEDDING PELLETS
1. Pellets must be packaged in secure plastic bags that are easy to handle and stack
/sue
2
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
Bid Request No. 2014 -11
Page 9 of 11
2. ags of pellets must weigh ap rop ifa- ely 40 5} o dg�— -
3. Pellets must be made from yellow pine. No other material shall be included in the
composition of pellets.
4. Vendor is required to submit two full bags of pellets for testing and evaluation.
Brazos County will make the final determination on whether or not the
specifications of each bag tested will meet Brazos County's needs and
requirements. Failure to submit these samples will result in disqualification of
bid It is the Vendors responsibility to send shavings separately form bid at
Vendor's cost. Samples are due no later than 2:00 p.m., Tuesday, December 10,
2013. Failure to meet this deadline could result in disqualification of bid.
5. if specified when ordered, delivery must be received within 48 hours of order
notification at no additional charge. All deliveries must be scheduled between the
hours of 8:OOam and 3:OOpm, Monday through Friday.
6. All pellets must be shipped via truck load with approximately 50 bags stacked per
pallet. Each truck load should carry approximately 24 pallets per truck load with
each pallet stretch/shrink wrapped.
T Vendor shall give price quote per bag of pellets.
8. Vendor shall give the dimensions of bags being quoted. Failure to give
dimensions could result in disqualification of bid.
9. Vendor shall give the expanded volume of pellets being quoted. Failure to give
the expanded volume could result in a disqualification of bid.
10. Pellets must be free of dirt, bark and other miscellaneous foreign debris.
11. Busted, broken or tom bags will be credited to Brazos County's account.
12. Vendor must specify how pallets can be returned once emptied at no cost to
Brazos County. Brazos County will store the pallets no longer than it takes to
receive the next load of pellets.
c?r /
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
H. QUOTATION
SHAVINGS
Item Name: Mixed Wood Shavings
Item Number: 0001 MPS
Delivered Price per Bag: _$3.65
Compressed volume: _3.5 ft3
Moisture
2. PELLETS
Bid Request No. 2014 -11
Page 10 of 11
Expanded or loose volume:-5.5 to 6_ft3
Item Name: Yellow Pine Wood Pellets 40 lb. bags ; 50 bags per pallet
Item Number: 0005CMP
Delivered Price per Bag: $3.10
Compressed volume: _I _ft3 Expanded or loose volume: ft3
1 Cu ft. pellets with 1 cu ft. water = 2'/: cu. ft. expanded
Moisture > 10%
Pellet Size: 1/4 in.
PALLETS
Pallets will be returned to the awarded vendor, when empty, on a trailer used to deliver
shavings or pellets. Other arrangements can be made as long as there is no cost to Brazos
County.
Please describe other arrangements of returning empty pallets if not on returning delivery
trucks: Our driver will pick up pallets from previous delivery upon next
Vol.
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
INVITATION TO BID 2014 -11
STALL SHAVINGS AND PELLETS
CONTRACT
I. CERTIFICATION OF BID
Bid Request No. 2014 -11
Page 11 of 11
The undersigned affirms that they are duly authorized to execute this contract, that this bid has
not been prepared in collusion with any other vendor, and that the contents of this bid have not
been communicated to any ot4,wcndodorior to the official opening of this bid.
SIGNED
TYPED NAME: Michael A. Neal TITLE: President
COMPANY NAME: —Agri-Wood Products
PHONE: 254- 799 -237
MAILING ADDRESS: _P.PO BOX 154277
O. Box or Street
City
EMAIL ADDRESS: deb agriwood@yahoo.com
M
VENDOR IDENTIFICATION NUMBER: 75- 2961652
76705
Zip
CORPORATE SEAL IF SUBMITTED BY A CORPORATION
END OF BID REQUEST NO. 2014-11
**+s s** sss* s* ss+ ss*** sssss* ss+*+* s+ s*+ ss+ s* s****++** s * *s ** + * * * * + * * * + + *+ * * + * * * + + ++ * *+
By signing below, Brazos County agrees that this bid, 2014 -I1, will be awarded as dictated on the
associated bid tabulation sheet, to the vendor whose name appears above and both parties agree to the
terms and conditions contained herein.
By:
Brazos County Commissioner's Court
Date 1?,/ 1-7 1 F'-!�)
Attest:
Brazos County ClerkC ���
12/08/2013 11:34 FAX 2848368888 - Jones Truck Insurance
IM 0001
A
CERTIFICATE OF. LIABILITY INSURANCE
DAnE(MMDWrrrrl
12/5/2013
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
— BELOW. THIS- CERTIFIZAnT OFINSURANCE _ DOES NOT CONSTITUTE A- COATRAC7 BETWEEN THEISSUINO INSURE"FAUTHORIZED-
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: N the certificate holder Is an ADDITIONAL INSURED, the poRey(lesl must be endorsed. It SUBROOATiON IS WANED subject to
the terns and conditions of the polity, certaln policies may require an endorsement. A statement on this certificate does not confer fights to the
certificate holder in lleu of such endorseman s.
PRODUCER
Jones Truck Insurance Agency
10100 Saddle Creek Road
P 0 BOX 235
Waco TX 16703
NANII Wanda Anderson
RH . (254) 836 -8444 Na. 12541136 -1353
.xandall onestruckinsuranee.coa
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Agzi -Hood Products, LTD
2501 E INDUSTRIAL BLVD.
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TACO TX 76705
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200 S. Texas Ave. Ste, 352
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® 1999 -2010 ACORD CORPORATION. All rights reserved.
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CERTIFICATE OF LIABILITY INSURANCE
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PROSUCER
Pinnacle Iris. Group, Inc,
P.O. Box 21749
CONTACT
per[ I FAX
WOOD, TX 76702
Wayne Peel
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Purchasing Department
200 S. TX. AVE., STE 352 BRYAN, TX 77803
PHONE (979) 361 -4290 FAX (979) 3614293
Addendum #1 to 2014 -12
Asphalts, Oils and Emulsions
Issued: November 18, 2013
Change: Due date correction
Reason: Correction needed on document and website
A. Due Date Extension:
Due to clerical error on the bid document and the Brazos Bid Website, the Brazos County
Purchasing Department is issuing a new due date for BID # 2014 -12 Asphalts, Oils and
Emulsions. Bids must be received by the Brazos County Purchasing Department no later
than 2:00p.m., Tuesday, December 3, 2013. All bids must be turned no later than the
said date and time otherwise it will not be accepted. Brazos County will not accept any
pricing if delivered via email or fax. Pricing proposals or bids delivered to any other
person or department other than previously specified, will not be accepted.
This addendum should be signed by an authorized representative of the respondent and returned
with the bid documents as specified in the bid
Acknowledgement of Addendum:
Signature:
Printed Name: Clayton Moore, Sales Rep.
or Cieveiand ASphait ro uc s, Inc.
/4� X33
INVITATION TO BID
ASPHALT, OILS AND EMULSIONS
ANNUAL CONTRACT
BRAZOS COUNTY PURCHASING DEPT
200 South Texas Ave, Suite 352 Bid Request No. 2014 -12
Bryan, Texas 77803 Page 1 of 13 Pages
Telephone (979) 361 -4294
Bids will be received at the Brazos County Administration Building, Purchasing Department,
200 South Texas Ave Suite 352, Bryan, Texas until 2:00 a.m.. Tuesday, November 26, 2013 at
which time bids will be publicly opened and read aloud.
A. SCOPE OF BID
Bids are solicited for furnishing the merchandise, supplies, service, and/or equipment set forth in
this bid request for a one (1) year period beginning December 3. 2013 throueb November 30.
2014 in accordance with the following Conditions of Bidding.
B. CONDITIONS OF BEDDING
The following instructions apply to all bids and become a part of terms and conditions of any bid
submitted to the Brazos County Purchasing Office, unless otherwise specified elsewhere in this
bid request. All bidders are required to be informed of these Terms and Conditions and will be
held responsible for having done so:
1. Definitions: In order to simplify the language throughout this bid, the following
definitions shall apply:
a. BRAZOS COUNTY - Same as County.
b. COMMISSIONERS' COURT - The elected officials of Brazos County,
Texas given the authority to exercise such powers and jurisdiction of all
county business as conferred by the State Constitution and Laws.
C. CONTRACT - An agreement between the County and a Supplier to
furnish supplies and/or services over a designated period of time during
which repeated purchases are made of the commodity specified.
d. CONTRACTOR - The successful Bidder(s) of this bid request.
e. COUNTY - The government of Brazos County, Texas and its authorized
representative.
f. SUB - CONTRACTOR - Any contractor hired by the Contractor or
Supplier to furnish materials and services specified in this bid request.
g. SUPPLIER - Same as Contractor.
2. Upon acceptance and approval by the Commissioners' Court, this bid effects a
working contract between Brazos County and the successful bidder for the period
designated.
/ yol �3s�
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
Bid Request No. 2014 -12
Page 2 of 13 Pages
_ 3: Bids must -be received-by the Purchasing Office prior to the time and date
specified. The mere fact that the bid was dispatched will not be considered; the
bidder must have the bid actually delivered.
4. The County reserves the right to accept or reject in part or in whole, any bids
submitted, and to waive any technicalities for the best interest of the County.
Brazos County shall not be responsible for any verbal communication between
any employee of the County and any potential bidder. Only written specifications
and written price quotations will be considered.
6. Brazos County reserves the right to reject any bid that does not fully respond to
each specified item.
Bidder must include Employer Identification Number for the bid to be valid.
8. Should there be a change in ownership or management; the contract shall be
canceled unless a mutual agreement is reached with the new owner or manager to
continue the contract with its present provisions and prices. This contract is
nontransferable and may not be reassigned by either party.
The County may cancel this contract at any time for any reason, provided a thirty-
day written notice is given.
10. The bid award shall be based on, but not necessarily limited to, the following
factors:
a. Unit price
b. Extended price
C. Special needs and requirements of Brazos County
d. Results of testing samples (if required by Brazos County)
e. Delivery
f References
g. Brazos County's experience with products bid
h. Vendor's past performance record with Brazos County.
H. Although the cost of products to be provided is an essential part of the Bid,
Brazos County is not obligated to award a contract on the sole basis of cost but
will award to vendor considered to be the best value to Brazos County.
12. Acceptance of merchandise, work, and/or equipment provided shall be made by
the County at the sole discretion of the Commissioners Court when all terms and
conditions of the contract and specifications have been met to its satisfaction,
including the submission to the County of any and all documentation as may be
required.
Vol - /y� Po,
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
Bid Request No. 201412
Page 3 of 13 Pages
13:— '—Title and -Rt`sk of toss of the goods shall not pass to Brazos County until the
County actually accepts and takes possession of the goods at the point or points of
delivery.
14. This agreement shall be governed by the Uniform Commercial Code as adopted
in the State of Texas as effective and in force on the date of this agreement.
15. Bids must be submitted on quantities and units of measure specified by the bid
documents. In the event of errors in extended prices the unit price shall govem.
Any suggested change in quantity on the part of the bidder to secure better price
or delivery is welcomed and may be given consideration provided that the bidder
also bids on the quantity specified.
16. Bids must specify the number of consecutive calendar days required to deliver the
commodities under normal conditions. Failure to specify delivery time will be
considered reason enough to cause the bid to be disregarded. Delivery time
quoted will be given consideration in awarding orders. If delivery is not made
within a reasonable time of the specified delivery in the bid, the entire order or
contract may be canceled and the bidder barred from quoting in future bids.
17. Bids cannot be altered after receiving time. No bid may be withdrawn after
opening time without acceptable reason and with the approval of the Purchasing
Agent.
18. Bids must be submitted on this form and returned in a sealed envelope clearly
marked with Vendor Name and Bid Number to ensure proper recognition upon
its arrival. Bids will not be considered if submitted by telephone, fax or any other
means of rapid dispatch, nor will a bid be considered if submitted to any other
person or department other than specifically instructed. Bids received after the
expressed date and time listed in this bid will be returned unopened to the vendor.
Bids submitted by any other person or department other than the Brazos County
Purchasing Department will not be accepted.
19. If vendor in receipt of notice is unable to bid, the bid should be submitted as a
"No Bid" and returned to the Purchasing Department before opening time. This is
necessary if vendor wants to remain on vendor list and receive future bid
notifications.
20. Bids must show full firm name, mailing address and telephone number and be
manually signed by an authorized sales or quotation representative of the bidder.
Firm name and authorized signature shall appear in each space provided.
21. In the event of a needed change in the specifications sent to the bidder, it is
understood that all the foregoing terms shall apply to the addendum or addenda.
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
Bid Request No. 2014 -12
Page 4 of 13 Pages
— - -22. it is our policy not io furnish bia rests over t�hone. Bid results and
tabulation sheets will be posted on the Brazos County web site; Brazos Valley
Online Bidding System (www.brazosbid cstx eov) after bid award by
Commissioner's Court.
23. Brazos County reserves the right to extend this contract annually for a maximum
of three (3) additional one (1) year periods with no changes in the terns or
conditions of this contract, if agreed upon by both parties.
24. The successful offeror agrees to extend prices and terms to all entities that has
entered or will enter into joint purchasing inter -local cooperation agreement(s)
with Brazos County.
25. If sample testing is required, Brazos County will perform test through a third
party. Vendor will be required to allow the third party access to the facilities in
order to acquire samples for testing. Failure to submit requested testing may
disqualify bid.
26. Three (3) references are to be provided by bidder. Failure to submit references
may result in disqualification of bid.
27. Contractor shall observe and comply with all federal, state and local laws, safety,
and health regulations, ordinances, and all regulations which in any manner effect
conduct of the work or services being performed.
28. In order to insure the safety of the public, the Contractor shall coordinate all work
or deliveries with the Road and Bridge Department.
29. Any Subcontracting must be approved prior to commencement of the contract by
the County Engineer and Brazos County.
30. Any variation from the specifications in this bid document must be indicated on
the bid or on a separate attachment to the bid and labeled as such.
31. Any brand name, or manufacturer's reference used is considered to be descriptive
- not restrictive - and is indicative of the type and quality the County desires to
purchase. Bids on similar items of like quality will be considered only if it is
noted in the bid documents, and accompanied by fully descriptive product
literature. All substitutions will contain the same active ingredients in the same
percentages of the items listed in the bid. If notation of substitution in not made,
it is assumed the vendor is bidding the item specified.
32. The County does not guarantee to purchase any minimum or maximum
quantities. If any quantities are listed in the bid, they are estimated quantities
used for calculating purposes only.
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
Bid Request No. 201412
Page 5 of 13 Pages
33. In the event the Supplier is unable to furnish any item within a reasonable time
after order is placed due to strikes, war or any reason beyond the Supplier's
control, the County reserves the right to purchase these items from any source,
without causing this contract to be canceled.
34. The successful vendor should submit itemized invoices with clearly marked
remittance copies to the following address;
ATTN: Auditors
200 South Texas Ave, Suite 218
Bryan, TX 77803
Statements of accounts will not be sufficient to warrant payment. Unless other
arrangements have been made; all invoices to be paid in full within 30 days after
satisfactory delivery of commodities and or services and receipt of invoice at the
listed address. Checks will be made payable to the successful vendor only, and
shall not include sub - contractors, assignees, or any other party.
35. As a governmental subdivision, Brazos County is exempt from most types of
taxes, including but not limited to sales tax, excise tax, and import duties. Such
costs must not be included in bid prices. Tax Exemption Certificates can be
obtained upon request by contacting the Brazos County Purchasing Department -
(979)3614290.
36. Upon acceptance of a purchase order for any commodity or materials purchased
by Brazos County, the vendor agrees to protect the county from any claim
involving patent right infringement, copyright infringement, sales franchise
disputes.
37. Unless otherwise specified, all items ordered from the successful vendor must be
new, unused, and in first class condition. Products usually packaged for
commercial sale shall be furnished in proper container so as to facilitate storage
and handling.
38. Potential Vendors are advised they may have disclosure requirement pursuant to
Texas Local Government Code, Chapter 176. This law requires persons desiring
to do business with the County to disclose any gifts that have an aggregate value
in excess of $250.00 given to any employee of the County, County Official to the
County Official's family members or employment of any employee of the County,
County Official or the County Official's family members during the preceding
twelve (12) month period. The disclosure questionnaire must be filed with the
Brazos County Clerk. Refer to Texas Local Government Code, Chapter 176 for
the details of this law.
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
W
D.
Bid Request No. 2014.12
Page 6 of 13 Pages
9. Bidder undc—rstiin-ds�t Brazos Cjimis a government subject to Texas State
and Federal public information statutes. Bidder hereby waives any obligation to
the release to the public of any documents submitted in accordance with this bid
SPECIAL PROVISIONS
1. All deliveries are to be made F.O.B. Brazos County Road and Bridge Department,
during regular working days, and between the hours of 7:30 AM. and 5:00 P.M.
Monday through Thursday, unless otherwise requested by the County and loaded
into County trucks by the Supplier; or loaded and hauled and delivered anywhere
in the County by the Supplier during the mentioned working days and hours.
2. Vendor will be required to notify the County Engineer's Office in the event of
unforeseen delay arising in the delivery of a specified shipment. In the event a
shipment will not arrive at the job site within two (2) hours of designated time
Brazos County shall have the right to refuse acceptance of the order.
3. Vendor will be required to deliver to Brazos County Road and Bridge Department
or job site in Brazos County when and where requested and remain on the job
with truck and operator as long as required to completely place load.
4. Brazos County reserves the right to test any materials delivered at the requested
site for compliance with specifications. The Bidder will remove immediately
from the job site or right of way any materials that are deemed unsatisfactory.
5. Material Safety Data Sheets and Placards must be furnished at the time of
delivery as specified by State and Federal Regulations (IF APPLICABLE).
6. Any Vendor vehicles traveling on County roads will not exceed its legal gross
weight.
INSURANCE REQUIREMENTS
The Bidder shall instruct his insurance agent or carrier to furnish to the County a
Certificate of Insurance attesting to the issuance of the following parts of this
section. Please note that such Certificates of Insurance and any required bonds
must be issued and then approved by Brazos County Risk Management. The
Certificate of Insurance must be approved by Risk Management before any
deliveries can be made.
The Bidder shall furnish and keep in full force the following insurance during the
term of this Contract:
a. Statutory Workmen's Compensation and Employer's Liabitity Insurance
with waiver of subrogation.
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
Bid Request No. 2014 -12
Page 7 of 13 Pages
— -- -- b. General "Liabiliy wwith liinit� bodily injury and for property damages of
not less than 51,000,000 CSL with Brazos County named as an additional
insured.
C. Comprehensive Automotive Liability with single limits of $1,000,000 for
Bodily Injury and Property Damage Liability.
d. Cargo Insurance to sufficiently cover materials transported.
3. All of the aforementioned policies and Certificates of Insurance should be issued
immediately after the Bidder receives notification of award.
4. The Vendor agrees to hold harmless Brazos County from any and all claims and
liability due to the acts of the Vendor's employees and the operation of his
equipment. The Vendor also agrees to hold harmless Brazos County from any
and all expenses, including attorney fees, incurred by Brazos County in litigation
or otherwise resisting such claims or liabilities as a result of the Vendor's
employees' activities. Further, the Vendor agrees to protect, indemnify and hold
harmless Brazos County from and against all claims, demands and causes of
action of every kind and character brought by any employees of the Vendor
against Brazos County due to personal injuries and/or death to such employee
resulting from any neglect act, by either commission or omission on the part of
the vendor or Brazos County.
Bid Continuation Sheet Bid Request No. 2014 -12
BRAZOS COUNTY, TEXAS Page 8 of 13 Pages
-- - -E -- REFERENCES - - -- —
Vendors shall provide a list of at least three (3) references, where work comparable in quality and
scope to that specified has been performed within the past five (5) years. This list should include
the names, phone number and email of the company /entity for which the prior work was
performed to contact these references. A negative reference may be grounds for disqualification
of bid.
Company/Entity:
FAYETTE COUNTY
Contact:
GARY WEISHUHN, PRCT #2
Phone: 979 - 249 -3166
Email: garyww56 @hotmail.com
Company/Entity:
BELL COUNTY ROAD
Contact: TED FEILBEE, ROAD FOREMAN
Phone: 254- 933 -5275
Email:
''�9 + i lft uvc l 11 G #
Company/Entity:
WALLER COUNTY ROAD DEPT
Contact: GREG DUNCAN, ROAD SUPERINTENDANT
Phone: 979 -836 -7670
! - pgz
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
F. SPECIFICATIONS
Bid Request No. 2014 -12
Page 9 of 13 Pages
1. General Information — Brazos County is seeking qualified companies to provide:
Asphalt Oil and Emulsions in accordance with Item 300 of the Texas Department of
Transportation, Standard Specifications for Construction and Maintenance of
Highways, Streets, and Bridges 2004.
Quantities shown are estimated quantities. The actual quantity purchased may be
more or less. The County is not obligated to purchase any minimum amount and the
County may purchase any reasonable amount greater than the estimate for the same
unit price. Items will be ordered on an "As Needed" basis.
Brazos County reserves the right to award the bid in whole or to one contractor or to
award a contract on each separate item or combination of items as may be most
advantageous to the County. A primary, secondary, tertiary, and/or subsequent award
may be made for this bid by the County.
It is expressly understood and agreed that in case Brazos County should need any
item(s) not available within a specified time frame needed from the Successful
Bidder(s) during the term of this contract, contractor must provide written verification
that the specified timeframe cannot be met. Brazos County then reserves the right to
purchase the item(s) from vendors other than the Successful Bidder(s) and shall not be
in violation of any terms or conditions of said contract.
2. Definition of Terms for Specifications:
County: Brazos County Road & Bridge acting by and through Brazos County
Contractor: Successful Bidder of the attached Invitation for Bids
Engineer: Director of Brazos County Road & Bridge Division
Inspector: Employee of Brazos County supplied to the contractor's crew for the
selection, prosecution, and quality control of the work.
Specifications: Texas Department of Transportation, Standard Specifications for
Construction and Maintenance of Highways, Streets and Bridges 2004.
Department: Brazos County Road and Bridge Division
�f Pg.5i2
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
Bid Request No. 2014 -12
Page 10 of 13 Pages
- - -- Contrct -Tlfe Initaalion foi Bids and the Bid of the Successful Bidder shall become a
contract between the successful bidder and Brazos County once the Successful
Bidder's Bid is properly accepted by Brazos County Commissioners Court,
3. Control of Materials
a. Source Control. Use only materials that meet Contract requirements. Unless
otherwise specified or approved, use new materials for the work. Secure the
Engineer's approval of the proposed source of materials to be used before their
delivery. Materials can be approved at a supply source or staging area but may
be re- inspected.
Submit the following test reports from an approved independent testing
laboratory, providing the proposed materials compliance and adequancy.
Emulsions and Specialty Emulsions:
Viscosity, Saybolt Furol
Distillation Test
Tests on Residue from Distillation
b. Material Quality. Correct or remove materials that fail to meet the contract
requirements, for cost incurred if additional sampling and testing is required by
a change of source. Materials not meeting Contract requirements will be
rejected, unless the Engineer approves corrective actions. Upon rejection,
Contractor shall immediately remove and replace rejected materials. If the
Contractor does not comply with this Article, the County may remove and
replace defective material and the cost of testing, removal, and replacement
will be deducted from invoice.
c. Manufacturer Warranties. Transfer to the County warranties and guarantees
required by the Contract or received as part of normal trade practice.
d. Plant Inspection and Testing. The Engineer may, but is not obligated to
inspect materials at the acquisition or manufacturing source. Material samples
will be obtained and tested for compliance with quality requirements.
Materials produced under County inspection are for County use only unless
released in writing by the Engineer.
If inspection is at the plant, Contractor must meet the following conditions
unless otherwise specified:
• Cooperate fully and assist the Engineer during the inspection
• Ensure the Engineer has full access to all parts of the plant used to
manufacture or produce materials.
• In accordance with pertinent items and the Contract, provide a facility at
the plant for use by the Engineer as an office or laboratory.
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
Bid Request No. 2014 -12
Page 11 of 13 Pages
• Provide and maintain adequate s a f4 measures and restroom facilities.
• Furnish and calibrate scales, measuring devices, and other necessary
equipment.
The Engineer may provide inspection for periods other than daylight hours if
• Continuous production of materials for County use is necessary due to the
production volume being handled at the plant and
• The lighting is adequate to allow satisfactory inspection
4. General Notes
Periodically (not to exceed twice in a 12 month period), the County will request a
below minimum delivery of RC250 to be pumped into County Horizontal Storage
Tanks and pumped back out of storage tank into delivery tanker to assist with cleaning
of storage tanks. The material introduced back to the tanker may be utilized by County
or may be returned to origin of delivery for additional refining. Please indicate ability
to provide or not provide this service on bid sheet.
TTEM 300 — Asphalts, Oils and Emulsions
5. Contractor will be required to maintain proper permits to operate on Brazos County
roads and/or property. Any variation from these specifications must be indicated on the
Bid or on a separate attachment to the Bid. The sheet shall be labeled as such.
G. QUOTATION
Due to the recent fluctuations in crude oil costs over the past year, the awarded vendors
will be allowed to submit a request for an escalation in price only if substantiated by
written documentation from the vendor's supplier stating an increase in price (See section
D number 4).
ASPHALT, OIL AND EMULSION PRODUCTS
PRICE PER
ITEM QUANTITY DESCRIPTION GALLON T TAL
1. 20,000 Gallons
AE -Prime s
$ 2.9498
%8996.00 k'
2. 15,000 Gallons
CRS -2 Cationic Emulsion # #tt
$2,2998
$34497.00#
3. 20,000 Gallons
CRS -2P Cationic Emulsion i ""
$2.8798
$57596.00
4. 20,000 Gallons
CHFRS -2P Cationic High Float Emulsion
$ NB
$ NB
*** All prices are based on 5000 gallons minimum delivery.Please call for smaller quantil
prices. DEMURRAGE CHARGE:$80.00 per hr after 2 free hrs.
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
5, 10,000 Gallons CSS -1 Cationic Emulsion
6. 10,000 Gallons
7. 10,000 Gallons
AES 300 Emulsion
Bid Request No. 201412
Page 12 of 13 Pages
* ** $ 2.2998 $ 22998.00 * **
* ** $ 2.5598 $ 25598.00 ***
RC250 Rapid Curing Cutback Asphalt * ** $ 3.8598 $ 38598.00 * **
8. Pump Charge - Cleaning of tanks
9. Free Time: 2 hrs free on demurrage charge
10. Specific charges per hour for demurrage after free time: $ 80.00 /HR after 2 free
hrs
11. Minimum Delivery (indicate Freight Charge for below Minimum Delivery): 5000 gallons
H. ADDITIONAL QUESTIONS
All prices are based on 5000 gallons minimum delivery.Please call for smaller
quWj ty, prices.
Specific location of vendor's Plant: 100 Asphalt Lane, Shepherd, Texas 77371
800 - 334 -0177
Contact person and phone number at plant: Cfsig -Moose or Cl�yt n Moore, Sales,
Invoicing; Freida D. Ortiz, Accts Payable: Murray C. Moore or Michelle Griffin;
Dispatch; Bobby Pate- 713- 725 -51
Direction to plant (attach if necessary, please be specific): 3.1 Miles north of Shepehrd,Tx
err Hrri 59N, Shephasd Texas 77371
Number of trucks the company owns located at the facility that will be servicing Brazos County:
The size of trucks the company owns located at the facility that will be servicing Brazos County:
On a separate page, please describe any agreements that the vendor has in place to insure ability to
perform this work.
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
INVITATION TO BID 2014 -12
ASPHALTS, OILS AND EMULSIONS
CONTRACT
L CERTIFICATION OF BID
Bid Request No. 2014-12
Page 13 of 13 Pages
The undersigned affirms that they are duly authorized to execute this contract, that this bid has not
been prepared in collusion with any other vendor, and that the contents of this bid have not been
communicated to any other vendor prior to the official opening of this bid.
SIGNED BY:
TYPED NAME: Clayton Moore
TITLE: Sales Rep.
COMPANY NAME: Cleveland Asphalt Products, Inc
PHONE: 500- 334 -0177
MAILING ADDRESS: P.O.Box 1449
P.O. Box or Street
Shepherd, Texas
City
EMAIL ADDRESS: ccmcapco @msn- ;com
F0.9
VENDOR IDENTIFICATION NUMBER: 76- 02444 -02
77371
Zip
CORPORATE SEAL IF SUBMITTED BY A CORPORATION
END OF BID REQUEST NO. 2014-12
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E01--
1171 Fg �6
-- — — I
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
Bid Request No. 2014 -12
Page 14 of 13 Pages
By signing below, Brazos County agFees t�iat tliis��- ZO14 -12,— will -be awarded as�tcfate-d on the --"-
associated bid tabulation sheet, to the vendor whose name appears above and both parties agree to the
terms and conditions contained herein.
By: (L
Brazos County Commissioner's Court
Date 1211-7 113
Attest:
Brazos County Clerk
Purchasing Department
200 S. TX. AVE., STE 352 BRYAN, TX 77803
PHONE (979) 361 -4290 FAX (979) 3614293
Addendum #1 to 2014 -12
Asphalts, Oils and Emulsions
Issued: November 18, 2013
Change: Due date correction
Reason: Correction needed on document and website
A. Due Date Extension:
Due to clerical error on the bid document and the Brazos Bid Website, the Brazos County
Purchasing Department is issuing a new due date for BID # 2014 -12 Asphalts, Oils and
Emulsions. Bids must be received by the Brazos County Purchasing Department no later
than 2:00p.m., Tuesdav, December 3. 2011 All bids must be tamed no later than the
said date and time otherwise it will not be accepted. Brazos County will not accept any
pricing if delivered via email or fax. Pricing proposals or bids delivered to any other
person or department other than previously specified, will not be accepted.
This addendum should be signed by an authorized representative of the respondent and returned
with the bid documents as specified in the bid.
Acknowledgement of Addendum: /
Signature:
Printed Name: CARY P. BROWNLEE
Vol. /�� pg.-5!
INVITATION TO BID
ASPHALT,, OILS AND EMULSIONS
— ANNUAL CONTRACT
BRAZOS COUNTY PURCHASING DEPT
200 South Texas Ave, Suite 352 Bid Request No. 2014 -12
Bryan, Texas 77803 Page 1 of 13 Pages
Telephone (979) 361 -4294
Bids will be received at the Brazos County Administration Building, Purchasing Department,
200 South Texas Ave Suite 352, Bryan, Texas until 2:00 p.m., Tuesday, November 26, 2013, at
which time bids will be publicly opened and read aloud.
A. SCOPE OF BID
Bids are solicited for furnishing the merchandise, supplies, service, and/or equipment set forth in
this bid request for a one (1) year period beginning December 3, 2013 through November 30,
2014 in accordance with the following Conditions of Bidding.
B. CONDITIONS OF BIDDING
The following instructions apply to all bids and become a part of terms and conditions of any bid
submitted to the Brazos County Purchasing Office, unless otherwise specified elsewhere in this
bid request. All bidders are required to be informed of these Terms and Conditions and will be
held responsible for having done so:
1. Definitions: In order to simplify the language throughout this bid, the following
definitions shall apply:
a. BRAZOS COUNTY - Same as County.
b. COMMISSIONERS' COURT - The elected officials of Brazos County,
Texas given the authority to exercise such powers and jurisdiction of all
county business as conferred by the State Constitution and Laws.
C. CONTRACT - An agreement between the County and a Supplier to
furnish supplies and /or services over a designated period of time during
which repeated purchases are made of the commodity specified.
d. CONTRACTOR - The successful Bidder(s) of this bid request.
e. COUNTY - The government of Brazos County, Texas and its authorized
representative.
f. SUB - CONTRACTOR - Any contractor hired by the Contractor or
Supplier to furnish materials and services specified in this bid request.
g. SUPPLIER - Same as Contractor.
2. Upon acceptance and approval by the Commissioners' Court, this bid effects a
working contract between Brazos County and the successful bidder for the period
designated.
Vol. / Y-,–_ Pg. r�#9
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
Bid Request No. 2014 -12
Page 2 of 13 Pages
-- 3. Bias must be received by the Purchasmg Office pnor to the time and date
specified. The mere fact that the bid was dispatched will not be considered; the
bidder must have the bid actually delivered.
4. The County reserves the right to accept or reject in part or in whole, any bids
submitted, and to waive any technicalities for the best interest of the County.
Brazos County shall not be responsible for any verbal communication between
any employee of the County and any potential bidder. Only written specifications
and written price quotations will be considered.
6. Brazos County reserves the right to reject any bid that does not fully respond to
each specified item.
Bidder must include Employer Identification Number for the bid to be valid.
Should there be a change in ownership or management; the contract shall be
canceled unless a mutual agreement is reached with the new owner or manager to
continue the contract with its present provisions and prices. This contract is
nontransferable and may not be reassigned by either party.
9. The County may cancel this contract at any time for any reason, provided a thirty -
day written notice is given.
10. The bid award shall be based on, but not necessarily limited to, the following
factors:
a. Unit price
b. Extended price
C. Special needs and requirements of Brazos County
d. Results of testing samples (if required by Brazos County)
e. Delivery
f. References
g. Brazos County's experience with products bid
h. Vendor's past performance record with Brazos County.
11. Although the cost of products to be provided is an essential part of the Bid, Brazos
County is not obligated to award a contract on the sole basis of cost but will award
to vendor considered to be the best value to Brazos County.
12. Acceptance of merchandise, work, and /or equipment provided shall be made by
the County at the sole discretion of the Commissioners Court when all terms and
conditions of the contract and specifications have been met to its satisfaction,
including the submission to the County of any and all documentation as may be
required.
Vol�o'L _ pg.,
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
Bid Request No. 2014 -12
Page 3 of 13 Pages
13. Title and Risk of Loss of the goods shall not pass to Brazos County until the
County actually accepts and takes possession of the goods at the point or points of
delivery.
14. This agreement shall be governed by the Uniform Commercial Code as adopted in
the State of Texas as effective and in force on the date of this agreement.
15. Bids must be submitted on quantities and units of measure specified by the bid
documents. In the event of errors in extended prices the unit price shall govern.
Any suggested change in quantity on the part of the bidder to secure better price or
delivery is welcomed and may be given consideration provided that the bidder
also bids on the quantity specified.
16. Bids must specify the number of consecutive calendar days required to deliver the
commodities under normal conditions. Failure to specify delivery time will be
considered reason enough to cause the bid to be disregarded. Delivery time
quoted will be given consideration in awarding orders. If delivery is not made
within a reasonable time of the specified delivery in the bid, the entire order or
contract may be canceled and the bidder barred from quoting in future bids.
17. Bids cannot be altered after receiving time. No bid may be withdrawn after
opening time without acceptable reason and with the approval of the Purchasing
Agent.
18. Bids must be submitted on this form and returned in a sealed envelooe clearly
marked with Vendor Name and Bid Number to ensure proper recognition upon
its arrival. Bids will not be considered if submitted by telephone, fax or any other
means of rapid dispatch, nor will a bid be considered if submitted to any other
person or department other than specifically instructed. Bids received after the
expressed date and time listed in this bid will be returned unopened to the vendor.
Bids submitted by any other person or department other than the Brazos County
Purchasing Department will not be accepted.
19. If vendor in receipt of notice is unable to bid, the bid should be submitted as a
"No Bid" and returned to the Purchasing Department before opening time. This is
necessary if vendor wants to remain on vendor list and receive future bid
notifications.
20. Bids must show Pull firm name, mailing address and telephone member and be
manually signed by an authorized sales or quotation representative of the bidder.
Firm name and authorized signature shall appear in each space provided.
21. In the event of a needed change in the specifications sent to the bidder, it is
understood that all the foregoing teens shall apply to the addendum or addenda.
Vol. - �� Pg._orJ��
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
Bid Request No. 2014 -12
Page 4 of 13 Pages
22. It is our policy not to furnish bid resu is over the phone. Bid results and
tabulation sheets will be posted on the Brazos County web site: Brazos Valley
Online Bidding System (www.brazosbid.cstx.eovl after bid award by
Commissioner's Court.
23. Brazos County reserves the right to extend this contract annually for a maximum
of three (3) additional one (1) year periods with no changes in the terms or
conditions of this contract, if agreed upon by both parties.
24. The successful offeror agrees to extend prices and terms to all entities that has
entered or will enter into joint purchasing inter -local cooperation agreement(s)
with Brazos County.
25. If sample testing is required, Brazos County will perform test through a third
party. Vendor will be required to allow the third party access to the facilities in
order to acquire samples for testing_ Failure to submit requested testing may
disqualify bid.
26. Three (3) references are to be provided by bidder. Failure to submit references
may result in disqualification of bid.
27. Contractor shall observe and comply with all federal, state and local laws, safety,
and health regulations, ordinances, and all regulations which in any manner effect
conduct of the work or services being performed.
28. In order to insure the safety of the public; the Contractor shall coordinate all work
or deliveries with the Road and Bridge Department.
29. Any Subcontracting must be approved prior to commencement of the contract by
the County Engineer and Brazos County.
30. Any variation from the specifications in this bid document must be indicated on
the bid or on a separate attachment to the bid and labeled as such.
32. The County does not guarantee to purchase any minimum or maximum quantities.
If any quantities are listed in the bid, they are estimated quantities used for
calculating purposes only.
Vol. _ l �� pg.
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
Bid Request No. 2014 -12
Page 5 of 13 Pages
33. In the event the Supplier is unable to furnish any item within a reasonable time
after order is placed due to strikes, war or any reason beyond the Supplier's
control, the County reserves the right to purchase these items from any source,
without causing this contract to be canceled.
34. The successful vendor should submit itemized invoices with clearly marked
remittance copies to the following address;
ATTN: Auditors
200 South Texas Ave, Suite 218
Bryan, TX 77803
Statements of accounts will not be sufficient to warrant payment. Unless other
arrangements have been made; all invoices to be paid in full within 30 days after
satisfactory delivery of commodities and or services and receipt of invoice at the
listed address. Checks will be made payable to the successful vendor only, and
shall not include sub - contractors, assignees, or any other patty.
35. As a governmental subdivision, Brazos County is exempt from most types of
taxes, including but not limited to sales tax, excise tax, and import duties. Such
costs must not be included in bid prices. Tax Exemption Certificates can be
obtained upon request by contacting the Brazos County Purchasing Department-
(979)361-4290.
36. Upon acceptance of a purchase order for any commodity or materials purchased
by Brazos County, the vendor agrees to protect the county from any claim
involving patent right infringement, copyright infringement, sales franchise
disputes.
37. Unless otherwise specified, all items ordered from the successful vendor must be
new, unused, and in first class condition. Products usually packaged for
commercial sale shall be furnished in proper container so as to facilitate storage
and handling.
38. Potential Vendors are advised they may have disclosure requirement pursuant to
Texas Local Government Code, Chapter 176. This law requires persons desiring
to do business with the County to disclose any gifts that have an aggregate value
in excess of $250.00 given to any employee of the County, County Official to the
County Official's family members or employment of any employee of the County,
County Official or the County Official's family members during the preceding
twelve (12) month period. The disclosure questionnaire must be filed with the
Brazos County Clerk. Refer to Texas Local Government Code, Chapter 176 for
the details of this law.
Vol l�oZ P'y. vim/
Bid Continuation Sheet
BRAZOS COUNTV, TEXAS
Bid Request No. 2014 -12
Page 6 of 13 Pages
—` 39. Bidder unaeraanas that razos .aunty is a government subject to Texas State and
Federal public information statutes. Bidder hereby waives any obligation to the
release to the public of any documents submitted in accordance with this bid
C. SPECIAL PROVISIONS
All deliveries are to be made F.O.B. Brazos County Road and Bridge Department,
during regular working days, and between the hours of 7:30 A.M. and 5:00 P.M.
Monday through Thursday, unless otherwise requested by the County and loaded
into County tricks by the Supplier; or loaded and hauled and delivered anywhere
in the County by the Supplier during the mentioned working days and hours.
2. Vendor will be required to notify the County Engineer's Office in the event of
unforeseen delay arising in the delivery of a specified shipment. In the event a
shipment will not arrive at the job site within two (2) hours of designated time
Brazos County shall have the right to refuse acceptance of the order.
3. Vendor will be required to deliver to Brazos County Road and Bridge Department
or job site in Brazos County when and where requested and remain on the job
with truck and operator as long as required to completely place load.
4. Brazos County reserves the right to test any materials delivered at the requested
site for compliance with specifications. The Bidder will remove immediately
from the job site or right of way any materials that arc deemed unsatisfactory.
5. Material Safety Data Sheets and Placards must be furnished at the time of delivery
as specified by State and Federal Regulations (IF APPLICABLE).
6. Any Vendor vehicles traveling on County roads will not exceed its legal gross
weight.
D. INSURANCE REQUIREMENTS
The Bidder shall instruct his insurance agent or carrier to furnish to the County a
Certificate of Insurance attesting to the issuance of the following parts of this
section. Please note that such Certificates of Insurance and any required bonds
must be issued and then approved by Brazos County Risk Management. The
Certificate of Insurance must be approved by Risk Management before any
deliveries can be made.
2. The Bidder shall furnish and keep in full force the following insurance during the
term of this Contract:
a. Statutory Workmen's Compensation and Employer's Liability Insurance
with waiver of subrogation.
l9z
VOL __ pg o�J
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
Bid Request No. 2014 -12
Page 7 of 13 Pages
b�neral- Liability wiih limits for bodily Injury and for property damages of
not less than $1,000,000 CS with Brazos County named as an additional
insured.
C. Comprehensive Automotive Liability with single limits of $1,000,000 for
Bodily Injury and Property Damage Liability.
d. Cargo Insurance to sufficiently cover materials transported.
3. All of the aforementioned policies and Certificates of Insurance should be issued
immediately after the Bidder receives notification of award.
4. The Vendor agrees to hold harmless Brazos County from any and all claims and
liability due to the acts of the Vendor's employees and the operation of his
equipment. The Vendor also agrees to hold harmless Brazos County from any and
all expenses, including attorney fees, incurred by Brazos County in litigation or
otherwise resisting such claims or liabilities as a result of the Vendor's
employees' activities. Further, the Vendor agrees to protect, indemnify and hold
harmless Brazos County from and against all claims, demands and causes of
action of every kind and character brought by any employees of the Vendor
against Brazos County due to personal injuries and/or death to such employee
resulting from any neglect act, by either commission or omission on the part of the
vendor or Brazos County.
Pg
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
Bid Request No. 2014 -12
Page S of 13 Pages
Vendors shall provide a list of at least three (3) references, where work comparable in quality
and scope to that specified has been performed within the past five (5) years. This list should
include the names, phone number and email of the company /entity for which the prior work was
performed to contact these references. A negative reference may be grounds for disqualification
of bid.
Company /Entity: HUNTER INDUSTRIES, LTD.
Contact: JOHN WEISMAN, PRESIDENT
Phone: (512) 353—
Entail:
Company /Entity: RAMMING PAVING COMPANY
Contact: DEAN LUNDQUIST, ESTIMATOR
Phone: (512) 251 -3713
Email:
Company /Entity: VIKING CONSTRUCTION
Contact: BARRY DUNN, PRESIDENT
Phone: (512) 930 -5777
Email:
Vol __fZ - pg. ;W
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
Bid Request No. 2014 -12
Page 9 of 13 Pages
F. SPECIFICATIONS
1. General Information — Brazos County is seeking qualified companies to provide:
Asphalt Oil and Emulsions in accordance with Item 300 of the Texas Department of
Transportation, Standard Specifications for Construction and Maintenance of
Highways, Streets, and Bridges 2004.
Quantities shown are estimated quantities. The actual quantity purchased may be
more or less. The County is not obligated to purchase any minimum amount and the
County may purchase any reasonable amount greater than the estimate for the same
unit price. Items will be ordered on an "As Needed" basis.
Brazos County reserves the right to award the bid in whole or to one contractor or to
award a contract on each separate item or combination of items as may be most
advantageous to the County. A primary, secondary, tertiary, and /or subsequent award
may be made for this bid by the County.
It is expressly understood and agreed that in case Brazos County should need any
item(s) not available within a specified time frame needed from the Successful
Bidder(s) during the term of this contract, contractor must provide written verification
that the specified timeframe cannot be met. Brazos County then reserves the right to
purchase the item(s) from vendors other than the Successful Bidder(s) and shall not be
in violation of any terms or conditions of said contract.
2. Definition of Terms for Specifications:
County: Brazos County Road & Bridge acting by and through Brazos County
Contractor: Successful Bidder of the attached Invitation for Bids
Engineer: Director of Brazos County Road & Bridge Division
Inspector: Employee of Brazos County supplied to the contractor's crew for the
selection, prosecution, and quality control of the work.
Specifications: Texas Department of Transportation: Standard Specifications for
Construction and Maintenance of Highways, Streets and Bridges 2004.
Department: Brazos County Road and Bridge Division
Contract: The Invitation for Bids and the Bid of the Successful Bidder shall become a
contract between the successful bidder and Brazos County once the Successful Bidder's
Bid is properly accepted by Brazos County Commissioners Court.
3. Control of Materials
a. Source Control. Use only materials that meet Contract requirements. Unless
otherwise specified or approved, use new materials for the work. Secure the
Engineer's approval of the proposed source of materials to be used before their
delivery. Materials can be approved at a supply source or staging area but may
be re- inspected.
I Vol _ /iz _ pg.
IIII
1
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
Bid Request No. 2014 -12
Page 10 of 13 Pages
Suit the following test reports from an approved —in e�dent testing
laboratory, providing the proposed materials compliance and adequancy.
Emulsions and Specialty Emulsions:
Viscosity, Saybolt Furol
Distillation Test
Tests on Residue from Distillation
b. Material Quality. Correct or remove materials that fail to meet the contract
requirements, for cost incurred if additional sampling and testing is required by
a change of source. Materials not meeting Contract requirements will be
rejected, unless the Engineer approves corrective actions. Upon rejection,
Contractor shall immediately remove and replace rejected materials. If the
Contractor does not comply with this Article, the County may remove and
replace defective material and the cost of testing, removal, and replacement will
be deducted from invoice.
c. Manufacturer Warranties. Transfer to the County warranties and guarantees
required by the Contract or received as part of normal trade practice.
d. Plant Inspection and Testing. The Engineer may, but is not obligated to
inspect materials at the acquisition or manufacturing source. Material samples
will be obtained and tested for compliance with quality requirements. Materials
produced under County inspection are for County use only unless released in
writing by the Engineer.
If inspection is at the plant, Contractor must meet the following conditions
unless otherwise specified:
• Cooperate fully and assist the Engineer during the inspection
• Ensure the Engineer has full access to all parts of the plant used to
manufacture or produce materials.
• In accordance with pertinent items and the Contract, provide a facility at
the plant for use by the Engineer as an office or laboratory.
• Provide and maintain adequate safety measures and restrootit facilities.
• Furnish and calibrate scales, measuring devices, and other necessary
equipment.
The Engineer may provide inspection for periods other than daylight hours if:
• Continuous production of materials for County use is necessary due to the
production volume being handled at the plant and
• The lighting is adequate to allow satisfactory inspection
Vol. %2 — 1'g. Q` '
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
Bid Request No. 2014 -12
Page 11 of 13 Pages
4. General Notes
Periodically (not to exceed twice in a 12 month period), the County will request a
below minimum delivery of RC250 to be pumped into County Horizontal Storage
Tanks and pumped back out of storage tank into delivery tanker to assist with cleaning
of storage tanks. The material introduced back to the tanker may be utilized by County
or may be returned to origin of delivery for additional refining. Please indicate ability
to provide or not provide this service on bid sheet.
ITEM 300 — Asphalts, Oils and Emulsions
5. Contractor will be required to maintain proper permits to operate on Brazos County
roads and /or property. Any variation from these specifications must be indicated on the
Bid or on a separate attachment to the Bid. The sheet shall be labeled as such.
G. QUOTATION
Due to the recent fluctuations in crude oil costs over the past year, the awarded vendors will
be allowed to submit a request for an escalation in price only if substantiated by written
documentation from the vendor's supplier stating an increase in price (See section D
number 4).
ASPHALT, OIL AND EMULSION PRODUCTS
PRICE PER
ITEM OUANTITY DESCRIPTION GALLON TOTAL
1. 20,000 Gallons
2. 15,000 Gallons
3. 20,000 Gallons
4. 20,000 Gallons
5. 10,000 Gallons
AE -Prince
CRS -2 Cationic Emulsion
CRS -21' Cationic Emulsion
CHFRS -2P Cationic High Float Emulsion
CSS -1 Cationic Emulsion
$ 3.2194 $ 64,-388.00
$ 2.5194 $ 37,791.00
$ 2.9894 $ 59,788.00
$ 3.0394 $ 60,788.00
$ 2.6019 $ 26,019.00
6. 10,000 Gallons AES 300 Emulsion $ 2.9536 $ 29,536.00
7. 10,000 Gallons RC250 Rapid Curing Cutback Asphalt $ NO BID $ NO BID
i
S. Pump'Charge- Cleaning of tanks $ NO BID
9. Free Time: TWO (2) HOURS
10. Specific charges per hoar for demurrage after free time: $ 280. 00 /HR
PLEASE ALLOW 24 HOURS FOLLOWING NOTIFICATION FOR DELIVERY.
11, Minitnum Delivery (indicate Freight Charge for below Minimum Delivery): FREIGHT IS BASED
ON FULL TRANSPORT LOADS OF 5,500 GALLONS. PUNP AND HOSE CHARGE IS $80.00
PER LOAD. RETURN FREIGHT IS 1/2 OF THE OUTDOING TARIFF.
.edeg! Er.vironrtiontal Fee vriii be added to above prices
rt rate of $A4241ton for asphalt 8 po"r bads
�:6.ee1 33/gal foremuhion bads.
IVol. Pg.
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
Bid Request No. 2014 -12
Page 12 of 13 Pages
11. ADDITIONAL, QUESTIONS
WACO — 1820 HIGHWAY 6 EAST 76705
Specific location of vendor's Plant: MOUNT PLEASANT (CSS -1) — 209 ROBERT NANCE RD 75455
AUSTIN (AES -300) — 8803 N MOPAC EXPRESSWAY 78759
Contact person and phone number at plant:
WACO — VANESSA MARTIN OR JAMES DOUGLAS (254) 753 -5885
MOUNT PLEASANT — JOYCE COUCH OR JACKIE GILLEAN (903) 572 -9839
AUSTIN — RACHEAL VASQUEZ OR JIM CATRON (512) 345 -0975
Direction to plant (attach if necessary, please be specific): MT PLEASANT /AUSTIN DIRECTIONS
ARE ATTACHED.
TO GET TO WACO PLANT, TAKE US 190 (HWY 6) TOWARDS WACO. EXIT LOOP 340.
FOLLOW HIGHWAY 6 FRONTAGE ABOUT 3 MILES TO PLANT ON THE RIGHT.
Number of trucks the company owns located at the facility that will be servicing Brazos County:
NONE
The size of trucks the company owns located at the facility that will be servicing Brazos County:
N/A
On a separate page, please describe any agreements that the vendor has in place to insure ability
to perform this work.
RUIRC[
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
INVITATION TO BID 2014 -12
ASPHALTS, OILS AND EMULSIONS
CONTRACT
I. CERTIFICATION OF BID
Bid Request No. 2014 -12
Page 13 of 13 Pages
The undersigned affinns that they are duly authorized to execute this contract, that this bid has
not been prepared in collusion with any other vendor, and that the contents of this bid have not
been communicated to any other vendor pri r to orl'1 opening of this bid.
SIGNED BY:
TYPEDNAME: CARY P. BROWN'.EE TITLE: TE °.AS REGIONAL MANAGER
COMPANY NAME: ERGON ASPHALT & EMULSIONS, INC.
PHONE: (512) 469 -9292
MAILING ADDRESS: 11612 RM 2244, BUILDING 1, SUITE 250
P.O. Box or Street
AUSTIN TEXAS 78738
City TX Zip
EMAIL ADDRESS: cary.brocr.:lee @ergon.com OR beth.roe @ergon.com
VENDOR IDENTIFICATION NUMBER: 64- 0666411
CORPORATE SEAL IF SUBMITTED BY A CORPORATION
END OF BID REQUEST NO. 2014 -12
wwwwww*** www+++++++*** ww+++ w+++ ww+ ww+++++* w* w+ w* w+ w++ w * + *w + * +w *w +www *w * * * * + + +ww * +sw*
By signing below, Brazos County agrees that this bid, 2014 -12, will be awarded as dictated on the
associated bid tabulation sheet, to the vendor whose name appears above and both parties agree to the
terms and conditions contained herein.
By:
Brazos County Commissioner's Court \>, /� "—'
Date__ 24 —n _L
Attest:
L/J
Brazos County Clerk
i
Foil
I
BRAZOSCOUNTY
COMMISSIONERS' COURT ACTION FORM
DEPARTMENT Road and Bridge DEPT. NUMBER 56001000
DATE OF COURT MEETING: December 17.2013
ITEM: Consider and take action on acceptance of the roads (Eagle Pass Drive, Eagle Nest,
Mesa Verde Drive, Palo Dura Drive, Sundance Drive, Sioux Springs and Caddo Cove) and
associated roadway drainage structures of Indian Lakes Phase 2 and Phase 5 into the
Brazos County road maintenance system. Site is located in Precinct 1.
• Brazos County will assume no responsibility for drainage ways or easements other than
those adjacent and parallel to the rights of way or otherwise labeled as public easements.
• Private drainage ways and easements shall be maintained by the individual property
owner or the HOA.
• Brazos County shall maintain the roadway, shoulders and drainage facilities which
directly drain the roadway and associated ditches.
• The HOA shall be responsible for mowing and landscape maintenance of all rights of
way /easements.
• The HOA shall be responsible for replacement of Indian Lakes street name mounts and
posts as needed,
• The HOA will maintain culverts for hiking paths.
SUBMITTED BY:
24
R. Alan Munger, P.E.
County Engineer
CC2013- Indian takes Phases 2 and 5- County Maintenance
APPROVED BY:
Commissr ncr Lloyd Wassermann
Precinct 1
This Request is Approved Ll (or) Denied 0 by Commissioners' Court
Date: 0a _ `3
L A-
Duane Peters, Cou Judge
Vol. �. P9.,2 6,9=
L�
BRAZOSCOUNTY
COMMISSIONERS' COURT
ACTION FORM
DEPARTMENT Road and Bridge DEPT. NUMBER 56001000
DATE OF COURT MEETING: December 17, 2013
ITEM: Consider and take action on the Final Plat of Indian Lakes, Phase XIII, Lots
5 -11 and 6 -R, Block 24 Being a Minor Replat of Lots 5 and 6, Block 24 (Indian
Lakes Subdivision Phase XIII, Recorded in Volume 10785, Page 164) 2.889 Acres,
J.M. Barrera Survey, A -69, Brazos County, Texas. Site is located in Precinct 1.
SOURCE OF FUNDS: N/A
EXCEPTIONS/REQUIREMENTS:
NOTES:
• Owner /Developer: Schaefer Custom Homes, LLC
• Surveyor: McClure & Browne Engineering/Surveying, Inc.
SUBMITTED BY:
R. Alan Munger, P.E
County Engineer
CC -2013
0wilkTOI900:VA
PZ 4; P"A x
Comnfissioner Lloyd Wassermann
Precinct l
This Request is �PPROVED / DENIED 11 11 b Commissioners' Court
E. Duane Peters, County Judge
la -11 -13
Date
Vol.
Application for Development Office Use only.
Brazos County Subdivision and Development Regulations
Brazos County Engineering Department
2617 Hwy 21 West, Bryan, Texas 77603 ,
(979) 822 -2127
Master Plan _ Final Plat _ Re -Plat V Amending Plat
Property Description
Pond Location: 18599 (Let 5) and 18821 (Lot e) Anasn i Bans fat,
Legal Description: Lot all tot a tuna 24. Indian Lakan rhs.a wa
Subdivision Description
Subdivision Name: Ineianlek- sLuivgyn
Total number of lots: 2 Total Acreage: 2.a9
Property Owner
Owner name(s): aahaMor CWIM Hmnsa. LLC (dkLe.l Shca.er)
Current mailing address: asolrm�ar .caurLCOs.u.a.uon,Txnees
Phone number(s): ar.
Applicant or Authorized Agent, Engineer or Surveyor
Name and Address: Mc011 a Browne Endrreedrglsurvaying Inc., 1008 woodersek nrho, Cmeae Station, Tx 77845
Phone number(s): anarsaasa
Name and Address: lawn R m c(um, tame
Phone numbar(s): 97959] -3e018
Application Is for
Residential (I) Mobile Home Park O Commercial ( )
Other ( )
Is any of the property located in a Floodplain or Flood Hazard area? No _ (yes/no)
Acknowledgment: The Bond har Brazos County boundary maps and other Bond date used by Bra County inevalusting flood hazards to
proposed developments are considered reasonable and accurate for mgul story purposes and am based an the but nail able sckmifc
and engineering data On rare occasions greater floods can and will occur and Bond heights may be increased by man -made a natural
cruses. Issuance or Floodplain Permit in accordance with the Brazos County Flood Damage Prevention Ordinance does not imply
nut development outside the areas or&Will (bad his ad will be Bee from flooding or Bond damage, issuance of a permit shall not
create liability on the pan of Bassos County or,any oflioer or employm orBrazss County in the event flooding a Bad damage does
aeeur.
is pan or all of the property within an ETI of a City? YeS (yestno)
Will any construction occur in TxDOT right -of -ways? _No (yesyno)
Application Check List:
Copies of finished plat with corrections (if any):
14 9 copies to Brazos County
0 One (l) copy to Brazos County Health Dept.
• One (1) copy to Brazos County 911
• One (1) copy to local Water District or Company
Letters of approval (to be sent by the approving institution directly to Brazos County Engineering):
❑ Letter from Brazos County Health Dept For onsite sewage evaluation.
❑ Letter from Brazos County 911 —For road names.
❑ Letter from Water District or Company. — Stating water availability, ate.,
If property is within an ETJ of a city:
0 Approval notification from appropriate city.
Applicant attest that they have signed this application Initial capacity designated, if any, and furtlux attests
that they have read document and the statement contained herein and any attached are true and factual. All
applicants are encouraged to review the County Regulations prior to any plat submittal. It is understood that
this application is not finished or dated until all documents listed above are riled at die Brazos County
Engin'eeJring O and all applicable blanks are filled in the application above.
64r—C6— if A
Applicant's Signs Date
County Witness
Date
20
BRAZOS COUNTY
COMMISSIONERS' COURT
ACTION FORM
DEPARTMENT: Road & Bridge
MEETING DATE: December 17, 2013
SUBJECT: Utility Permit — Halcon Field Services, LLC
Consider and take action on the Halcon Field Services utility permit to
road bore under Wilcox Lane approximately 4,940' southeast of FM 974,
connect several oil wells in the area. Site is located in Precinct 2.
SUBMITTED BY: APPROVED BY:
construct 8"
Project will
Salvato "Sammy�Aalena
of Way Agent Commissioner Precinct 2
This request is OVED /DENTE ❑ by Commissioners' Court
Duane Peters, County Judge
DATE: i frX —( -7 —I3
TO: THE COUNTY ENGINEER OF BRAZOS COUNTY, TEXAS
Comes now Halcon Field Services. LLC [company name], hereinafter referred to as "Company"
a Delaware [state] Corporation, with authority to transact business in Texas, acting by and through
its duly authorized representative, and hereby petitions the County Engineer for the right to lay, construct, maintain, repair
and/or operate equipment under, over, across and/or along certain County Roads as shown on drawings and diagrams
attached hereto and said location described as follows:
Facility to Cross Road
Road Name & Block Number
Length of
Crossing
TYPE OF CONSTRUCTION
CHECK ONE
Bored
Jacked Driven
Cased
Wilcox Lane
65'
X
Facility to Parallel County my Road Within Rieht- Of•Wav
CONSTRUCTION TYPE
8.625" Diameter 0.250" Wall Thickness ❑ High Pressure Underground ❑ Low Pressure Underground
Pipeline (60 psi or greater Pipeline (60 psi operating
Material Specification X -52 Steel operating pressure) pressure)
Minimum Yield Strength 52.000 psi
Maximum Operation Pressure 1480 psi
The location and description of the proposed installation and appurtenances must be fully shown on the attached detailed
drawings.
The Company shall commence actual construction/work in good faith within 60 days from the date of said permit and
shall complete said construction /work within 60 working days. (COMPANY MUST FILL M. If such
construction is not begun by the 60 "' day, Company will be required to apply for a new permit.
Company declares that prior to filing this application, it has ascertained the location of all existing utilities, both aerial and
underground, and the filing of this application is prima facie evidence that the proposed installation will not conflict with
any existing utility.
A copy of this permit shall be kept at the job site any time work is being performed.
It is expressly stipulated that this Permit is a license for permissive use only and that the placing of facilities upon public
property pursuant to this permit shall not operate to create or vest any property right in said holder.
It is understood and agreed that the rights and privileges herein set out are granted only to the extent of the County's right,
title and interest in the land to be entered upon and used by the holder and the holder will at all times assume risk of and
indemnify, defend and save harmless Brazos County from and against any and all loss, damages, cost or expense arising
in any manner on account of the exercise or attempted exercise by said holder of the aforesaid rights and privileges.
Any deviation from these specificati -b)- Brazos County Engineer's Office or its designated
representative. Vol, _ '� %� pg.
oc ��
Approval of County Engineer's Office may take as long as two weeks after complete application is received.
Applicant agrees to comply with all roles of the County Commissioners and the County Engineer in construction of said
installation attached hereto as BRAZOS COUNTY DESIGN STANDARDS AND SAFETY PRECAUTION
REQUIREMENTS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY and incorporated
herein for reference.
Lt the event Co» pony fats to obtain a perull prior to the installation or does not install ntiblies in courpliance with
installation reguirenteats set forth herein (i.e. depth, location, etc), Company assumes all financial responsibility jar
damages and/or destruction of lines, cables, etc. based upon its faihue to comply with Brazos County requirements.
Applicant agrees that if Brazos Courly demonstrates a violation of the terms of this policy, Appricanl stipulates tint
regtdslies for hnjanetive relief exist and that Brazos County is entitled to relief enjoining any canduct by applhenm
which Is contrary to the policies.
This permit is a revocable pernit. Brazos County reserves the right to revoke ibis permit at any dune, in the sole
discretion of Brazos County, jar interests of public health, safety or welfare, or for falhue to repair any t anages upon
demand, or for any other reason deemed srfeient by Brazos Count),.
In the event Company fails to comply with any or all of the requirements as set forth herein, the County »my hake such
action as it deems appropriate 10 compel compliance. The County Engineer further retains the right to revoke this
Permit by verbal notification to the AppllcanUCourpory.
Follure to obtain this permit and/or nolify the County Engineer's Office within 14 hours of beginning construction
shall constitute grounds for job shutdown.
By signing below, I certify that I am authorized to represent the Company listed below, and that the Company agrees to
the conditions/provisions included in this permit.
Company Name
Address
City State Zip
�It� R- GniLl-1:19
Phone Number
.ir, I�rS YtQ�(Cnd rt int.i r�l Lam
Email:
PIPELINE UTILITY APPROVAL
Brazos County offers no objection to the proposed location of the utility in the County right of way as shown by
accompanying drawings and notice dated /; — //- X2013 except as noted below:
(MonthMay/Year)
EXCEPTIONS:
Wv_
os County Engineer
Vol,
342
340
338
336
334
w 332
9 +20
N
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OLEMAN
-10
S KENNEY ET WR
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-10
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342
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4
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9+00 8 +80 8+60 N 8 +40 8 +20 8 +00
PROPOSED PIPELINE
NOTE. BEARINGS ARE BASED
ELEVATION VIEW OF JOB NO. 1`130789- BRUN- KODl4K PIP£TLM£ -MCOX LANE
BRUIN — KODAK PIPELINE
WILCOX LANE rHALCON FIELD SERVICES, LLC
PIPE SPECIFICATANS PROPOSED PIPELINE CROSSING
WILCOX LANE
0.94 MILES (4942) SOUTHEAST OF
TABOR ROAD — F. M. 974
WARNING., UNDERGROUND URUTIES SHOWN HEREON ARE APPROXIMATE ONLY BRAZOS COUNTY, TX.
THERE MAY ALSO BE OTHER UNDERGROUND UTILITIES THAT ARE NOT SHOWN.
BEFORE ANY EXCAVATION OR CONSTRUCTION OPERA71ONS BEGIN THE CONTRACTOR SCALE: DRAWN BY: DATE:
MUST CONTACT ONE CALL UTILITY LOCATION SERVICES ANO THE OWNERS OF
THE UTILITIES TO VERIFY THEIR LOCATION. 1- a 20' M. P. C. 12-10-13
Vol.. / ��- Pg. �� 9
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PROPOSED PIPELINE
NOTE. BEARINGS ARE BASED
ELEVATION VIEW OF JOB NO. 1`130789- BRUN- KODl4K PIP£TLM£ -MCOX LANE
BRUIN — KODAK PIPELINE
WILCOX LANE rHALCON FIELD SERVICES, LLC
PIPE SPECIFICATANS PROPOSED PIPELINE CROSSING
WILCOX LANE
0.94 MILES (4942) SOUTHEAST OF
TABOR ROAD — F. M. 974
WARNING., UNDERGROUND URUTIES SHOWN HEREON ARE APPROXIMATE ONLY BRAZOS COUNTY, TX.
THERE MAY ALSO BE OTHER UNDERGROUND UTILITIES THAT ARE NOT SHOWN.
BEFORE ANY EXCAVATION OR CONSTRUCTION OPERA71ONS BEGIN THE CONTRACTOR SCALE: DRAWN BY: DATE:
MUST CONTACT ONE CALL UTILITY LOCATION SERVICES ANO THE OWNERS OF
THE UTILITIES TO VERIFY THEIR LOCATION. 1- a 20' M. P. C. 12-10-13
Vol.. / ��- Pg. �� 9
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342
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PROPOSED PIPELINE
NOTE. BEARINGS ARE BASED
ELEVATION VIEW OF JOB NO. 1`130789- BRUN- KODl4K PIP£TLM£ -MCOX LANE
BRUIN — KODAK PIPELINE
WILCOX LANE rHALCON FIELD SERVICES, LLC
PIPE SPECIFICATANS PROPOSED PIPELINE CROSSING
WILCOX LANE
0.94 MILES (4942) SOUTHEAST OF
TABOR ROAD — F. M. 974
WARNING., UNDERGROUND URUTIES SHOWN HEREON ARE APPROXIMATE ONLY BRAZOS COUNTY, TX.
THERE MAY ALSO BE OTHER UNDERGROUND UTILITIES THAT ARE NOT SHOWN.
BEFORE ANY EXCAVATION OR CONSTRUCTION OPERA71ONS BEGIN THE CONTRACTOR SCALE: DRAWN BY: DATE:
MUST CONTACT ONE CALL UTILITY LOCATION SERVICES ANO THE OWNERS OF
THE UTILITIES TO VERIFY THEIR LOCATION. 1- a 20' M. P. C. 12-10-13
Vol.. / ��- Pg. �� 9
HA1..CbN
FIELD SERVICES, LLC
This letter is written to comply with section H — item 3 of the "Brazos County Roadway
Safety and Road Preservation Standards" for work conducted in Brazos County right -of-
ways:
The design and installation of this pipeline and roadway crossings will be constructed in
accordance to 49 CFR Part 192 of the Federal Safety Standards.
Project Design and Installation Parameters:
Project — Bruin to Kodiak - Wilcox Lane
Product — Natural Gas
Pipe Diameter — 8.625"
Pipe Wall Thickness — 0.250"
Material Specification — Steel, X -52
Minimum Yield Strength — 52,000 psi
Maximum Operating Pressure —1,480 psi
This pipeline is considered high pressure and will consist of a non -cased pipe with
county road crossings depths at or greater than 10' (120 ") below ditch flow line.
Sincerely,
Tyson B. Glasscock
Contract Rep. For
Halcon Field Services LLC
903 - 258 -4978
Tyglasscock@gmaii.com
BRAZOS COUNTY ROADWAY SAFETY AND ROAD
PRESERVATION STANDARDS FOR WORK CONDUCTED IN
BRAZOS COUNTY RIGHTS OF WAY
A. General Requirements
1. Adequate drainage shall be maintained in ditches at all times.
2. Permittee will use best management practices ( "BMP ") (EPA and TCEQ both provide lists of
examples of BMPs) to minimize erosion and sedimentation resulting fiorn the proposed
installation.
3. The permittee shall take precautions to avoid damage to property. All County Right of Way and
property shall be restored to its original condition, as far as practical, in the opinion of the County
Engineer or appointed representative.
4. The construction and maintenance of such utility shall not interfere with the property or rights of a
prior occupant.
5. Permittee shall not interfere with other utilities located in the right of way. In the event damages occur,
permittee will be liable to the County or other utilities running through the right of way.
6. Cowry Engineer shall determine whether or not permittee's plans shall inconvenience the public. If it
is determined that inconvenience to the public exists, then the County Engineer will decide
whether such project will be allowed or if an alternative exists so as not to inconvenience the public.
B. Safety Requirements
1. Proper traffic control measures must be put in place prior to beginning work and remain in place during
the duration of the job. All traffic control measures must follow the Texas Manual of
Uniform Traffic Control Devices ('I'MUTCD). See Traffic Control Requirements below.
2. During construction, all safety regulations of the Texas Department of Transportation shall be observed.
3. Permittee must take such precautions and measures, including placing and displaying safety devices,
as may be necessary, in order to safely conduct the public through the project area. Company
shall provide flagmen, signs, signals or devices necessary to provide complete safety to the public.
4. Adequate provisions must be made to cause minimum inconveniences to traffic and adjacent property
owners.
5. No cable, conduit and /or pole line shall be laid, constructed, maintained and /or repaired so as to
constitute a danger or hazard of any kind to persons or vehicles using such road. Any poles placed
in the Right of Way for future installation shall be placed at the back of the Right of Way.
Exceptions may be approved by the County Engineer.
C. Traffic Control Plan
A traffic control plan, pursuant to the TMUTCD or Engineered Traffic Control Plan must be provided
for the following:
a. any construction (i.e. pit, excavation, hole) left open overnight, requires specific
nighttime traffic control measures pursuant to the TMUTCD;
b. if construction is within ten (10) feet of the roadway; or
c. any work performed in the road right -of -way;
�7 -7
I
. Plan must be attached to the petmtit and kept at the job site any time work is being performed.
3. Plan must set forth the time of completion for the job.
D. Design Standards
I. All overhead installations shall conform to clearance standards of the Texas Department of
Transportation and the pole be placed in the designated area for power specified as set forth in
the Texas Utilities Code, Section 181.045.
2. All pole installation (including lighting) shall be placed at the backside of the Right of Way to ensure
safety to the public. Any pole placed in violation of this requirement will be required to be moved
to the appropriate location at the company's expense. Exceptions may be approved by the County
Engineer.
3. All underground installations shall (these are minimum depths — utility may place deeper):
a. be placed at a minimum depth of forty -eight (48) inches below the lop of the pavement;
b. be at least thirty -six (36) inches below ditch flow line when installation is within the area
measured from top of bank to top of bank;
c. be at least forty -eight (48) inches below ditch flow line if low pressure gas or petroleum lines.
For high pressure gas and petroleum lines, see High Pressure Pipelines requirements listed
below;
d. not be closer than ten (10) feet from the edge of pavement. Exceptions may apply in rights of
way of less than 60'.
4. Water Lines: All water lines must be a minimum 36- inches below the ditch flow line and cased.
Waterlines shall be cased if crossing under the roadway.
S. Utilities in all new developments that have 60 feet or greater of right of way shall be installed within
designated locations based upon the type of utility. The locations shall he as follows: (measured
from back off ight-of-way).
Power -0 -2 feet, nominally V
Phone — 2 -4 feet, nominally 3'
Gas — 4 -6 feet, nominally 5'
Cable — 6 -8 feet, nominally 7'
6. Utilities with less than 60 feet right -of -way in all new developments shall install the utility in a similar
manner as referenced in No. 3 above, however, the County Engineer or its designated
representative will provide final approval of each utility location.
7. The length of any trench to be opened in advance of the pipe, conduit or ducts may not be longer than
400' if left open over night or unattended.
8. Crossings under a county road shall:
a. be bored orjacked. ABSOLUTELY NO OPEN CUTS WITHIN COUNTY ROAD PAVEMENT;
b. be pressure grouted for the full length of the crossing if the annular space between pipe and
casing and soil exceeds one (1) inch. Brazos County must be given 24 hours notice of
pressure grouting operations and have the opportunity to have an inspector on site to observe
pressure grouting operations;
c. TxDOT Standard Specification Item 476 shall be followed for all boring, jacking, tunneling
and joints.
9. Bore Pits
a, no pits shall remain open longer than 2 days;
b. all pits shall have proper traffic control measures in place. See Traffic Control Plan listed above.
c. pits shall NOT be located within ten (10) feet front the edge of pavement without prior
approval from the County Engineer or his representative;
d. when pits are to remain open for more than 8 hours, due diligence will be used in protecting
the spoil pile to prevent drainage problems;
e. based upon soil conditions, the County Engineer or his representative may require shoring to
protect pavement integrity;
f. based upon soil conditions, the County Engineer or his representative may require pits be placed
further from the edge of road.
10. Any installation within ten (10) feet of edge of pavement shall meet the following:
a. location must be approved by the County Engineer or his representative
b. backfilled with cement stabilized material.
c. based upon soil conditions, the County Engineer or his representative may require shoring to
protect pavement integrity.
d. all excess water and mud shall be removed from the trench prior to backfilling. Any backfill
placed during a rainy period or at other times where excess water cannot be prevented
from entering the trench will be considered TEMPORARY and shall be replaced with
PERMANENT cement stabilized material as soon as weather permits;
e. all disturbed base and pavement materials shall be removed and restored to the satisfaction of
the County Engineer or his representatives.
f no side or lateral tamping to fill voids under the base and pavement materials is allowed.
11. Company must be careful to not jeopardize the slope or integrity of the shoulder of the road. Indic
event Company damages the slope, shoulder or any other portion of the right -of -way, Company
will be responsible for repairing the damage and replacing the right -of -way, to the condition it
was prior to commencing construction.
12. Operation of construction and /or maintenance equipment on the traveled surface of any improved
County road will not be permitted, except in an instance whereby the laying, construction,
maintenance and /or repair of cables, conduits and/or pole lines cannot be accomplished by any
other method and in this event all such equipment shall be of the tubber tire variety. Appropriate
traffic control shall be provided meeting TMUTCD requirements.
13. In the event said construction and /or maintenance and/or repair requires Company to remove, cut or
jeopardize any section of the road (asphalt, cement, road base, etc), Company will be required to
provide a performance bond or letter of credit securing necessary repairs, Said bond amount will
be determined by the County Engineer.
14, The applicant shall submit a letter of "No Objection" from the Army Corps of Engineers for all
designated wetlands and environmentally sensitive lands.
E. Emergency work
In the event Company is required to perform emergency services, that requires excavation in a County
Right of Way, and unable to notify the County Engineer prior to conducting emergency repairs,
Company shall notify County Engineer within 24 hours of beginning construction/repairs. This will
allow the County Engineer's Office an opportunity to inspect the site to ensure the integrity of
the County Right of Way and traffic safety controls used.
Vol /% �—' Pg. ���
F. Repairs to existing ficilides
I. Maintenance and/or repair to existing cables, conduits, and/or pole lines which require disturbance of
the soil, shall not be performed until plans describing such maintenance and/or repair have been
approved by the County Engineer or its designated representative and a permit has been
obtained.
C. Relocation ofWilities
When and if the County Engineer determines that it is necessary for the construction, repair,
improvement, alteration or relocation of all or any portion of said road, any or all poles, wires,
pipes, cables or other facilities and appurtenances authorized hereunder, shall be removed from
said road, or reset or relocated thereon, as required by the County Engineer within a reasonable
time as determined by the County Engineer and Utility Company, and at the expense of the Utility
Company.
H. Nigh Pressure Pipelines
I. All utility Pen-nits for high pressure pipelines (generally 60 PSI or greater), whether pertaining to
controlled access or non - controlled access installations, should contain the following additional
information in the description of the permit.
- diameter
-wall thickness
- material specification
- minimum yield strength
- maximum operation pressure of the pipeline
2. With the exception of the maximum operation pressure of the pipeline, this information is to be
supplied for both the carrier pipe and the casing.
3. Assurance must also be given that the installation material and design meet the minimum Federal Safety
Standards for Liquid and Gas Pipe Lines. Assurance must be provided on company letterhead and
signed by an authorized representative of the company.
4. Petroleum Pipelines:
Depth
Tyne of Pinelhte (below deepest ditch arade) Special Reauirements
Encased Pipe Less than 10' Must be covered with concrete pad at least 36" deep
Encased Pipe Greater than 10' No concrete pad required
Non -Cased Pipe Less than 10' Must be covered with concrete pad at least 48" deep
Non-Cased Pipe Greater than 10' No concrete pad required
The Concrete pad shall be minimum of 3" thick and width shall be pipe diameter plus 18" minimum.
5. Under no circumstances will a pipeline be installed parallel to a County Road within the Right -of-
Way. Transmission lines have been determined to be petroleum pipelines (which includes natural
gas lines) and shall not be parallel to a County Road.
6. Natural Gas Distribution is a line that serves the final customer.
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Z1
BRAZOS COUNTY
COMMISSIONERS' COURT
ACTION FORM
DEPARTMENT: Road & Bridge
MEETING DATE: December 17, 2013
SUBJECT: Utility Permit — Wickson Creek Special Utility District
Consider and take action on the Wickson Creek S.U.D. utility permit to construct
10" road bore under Elmo Weedon Road. This project will provide water service to
customer at address #6685. Site is located in Precinct 2.
SUBMITTED BY:
Joey. Salvato
Rig t of Way Agent
APPROVED BY:
Sam atalena ,
Commissioner Precinct 2
This request is Ly'APPROVED / DENIED ❑ by Commissioners' Court
Duane Peters, County Judge
DATE: 101 — 11-1 3
_.. _. -- _ - -_._._
TO: THE COUNTY ENGINEER OF BRAWS COUNTY, TEXAS
Pursuant to the Texas Utility Code, Section 181.024, comes now Wickson Creek S i 1,D. [company name],
hereinafter referred to as "Company" a Texas [state] Corporation, with authority to transact business in Texas,
acting by and through its duly authorized representative, and hereby petitions the County Engineer for the right to lay,
construct, maintain, repair and /or operate a gas facility under, over, across and /or along certain County Roads as
shown on drawings and diagrams attached hereto and said location described as follows:
Facility to Cross Road
Road Name & Block Number
Length of
Crossing
TYPE OF CONSTRUCTION
CHECK ONE
Bored
Jacked
Driven
Cased
6685 Elmo Weedon Road
IT-MUCIM. ..,s'... r,[1
Road Name and Block
Number From To De th Distance
CONSTRUCTION TYPE
10" Diameter 318" wall Thickness
Material Specification Steel nine casing_
Maximum Operation Pressure 80 psi
The location and description of the proposed installation and appurtenances must be fully shown on the attached
detailed drawings.
The Company shall commence actual construction/work in good faith within 60 days from the date of said permit and
shall complete said construction /work within 60 working days. (COMPANY MUST FILL M. If such
construction is not begun by the 601h day, Company will be required to apply for a new permit.
Company declares that prior to filing this application, it has ascertained the location of all existing utilities, both aerial
and underground, and the filing of this application is prima facie evidence that the proposed installation will not
conflict with any existing utility.
A copy of this permit shall be kept at the job site any time work is being performed.
It is expressly stipulated that this Permit is a license for permissive use only and that the placing of facilities upon
public property pursuant to this permit shall not operate to create or vest any property right in said holder.
It is understood and agreed that the rights and privileges herein set out are granted only to the extent of the County's
right, title and interest in the land to be entered upon and used by the holder and the holder will at all times assume risk
of and indemnify, defend and save harm) y ,.and all loss, damages, cost or
Vol 14 —0� P9. e2 %9
expense arising in any manner on account of the exercise or attempted exercise by said holder of the aforesaid rights
and privileges.
Any deviation from these specifications must be approved by Brazos County Engineer's Office or its designated
representative.
Approval of County Engineer's Office may take as long as two weeks after complete application is received.
Applicant agrees to comply with all rules of the County Commissioners and the County Engineer in construction of
said installation attached hereto as BRAZOS COUNTY DESIGN STANDARDS AND SAFETY PRECAUTION
REQUIRENIENTS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY and incorporated
herein for reference.
In the event Company faits to obtain a permit prior to the installation or does not install utilities in compliance with
instalhdian requirements set forth herein (i.e. depth, location, etc), Company assumes all jirtaneial responsibifity for
damages and/or destruction of lines, cables, etc. based upon its failure to comply with Brazos County requirements.
Applicant agrees that if Brazos County demonstrates a violation of the terms of this policy, Applicant stipulates that
requisites for injunctive relief exist and that Brazos County is entitled to relief enjoining any conduct by applicant
which is contrary to the policies.
This permit is a revocable permit. Brazos County reserves the right to revoke this permit at any time, in the sole
discretion of Brazos County, for interests of public health, safety or welfare, or for failure to repair any damages
upon demand, or for any other reason deemed suljiciem by Brazos County.
In the event Company fails to comply with any or all of the requirements as set forth herein, the County may take
such action as it deems appropriate to compel compliance. The County Engineer further retains the right to revoke
this Permit by verbal notification to the Applicant/Company.
Failure to obtain this permit and/or notify the County Engineer's Office within 24 hours of beginning construction
shall constitute grounds jar job shutdown.
By signing below, I certify that I am authorized to represent the Company listed below, and that the Company agrees
to the conditions/provisions included in this permit.
WlL'k56.\ feeFC SU 6
Compa y Na e
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Tit D, (gol 4756
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City State Zip
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Phone Nurrlber
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WATER UTILITY APPROVAL
Brazos County offers no objection to the proposed location of the utility in the County right of way as shown by
accompanying drawings and notice dated i Z ` 10- Z013 except as noted below:
EXCEPTIONS: / Y D NE
(Month/Day/Year)
Brazos County Engineer
ure �J
/20a GENT
Title
V y PO.�
I
I
,
_
NOTES:
Length
o
I Start Northlnq
I Start Eoetlnq
I End Northlog
End Eaeting
1-1
1. EXISTING GROUND PROFILE SHOWN IS APPROXIMATE.
I
1100.37
1 548' 18' 09'E
CONTRACTOR TO FIELD VERIFY ACTUAL ELEVATIONS.
14687.82 14716.89
om
4739.17
316
2. THE WATERLINE CROSSING OF ELMO WEEDON ROAD
312
3'
3'
SHALL BE
4' BENDS 8
t90' 4' WICKSON
SLID
ACCORDAN Ey WITH THE BORES PERMIT APPROVED BY
I
WATERLINE ROADWAY
BORE
THE BRAZOS COUNTY COMMISSIONERS COURT.
W /10' STEEL CASING R.O.W.
3 3, WICKSON SUD WATERLINE PIPE MATERIAL PVC.
i
TO R.O.W.
DR -14 (AWWA C -900, CL. 200) OR AS REQUIRED
BENDS k
BY WICKSON SLID.
N I
4" WATER METED
FITTINGS AS NEEDED
Q
1
7 4. VALVE BOXES AND METER BOXES TO MATCH
c<7
FINAL
FINAL GRADE
s
S. CASING PIPE SWILL BE 10' STEEL CASING MINIMUM
�
na 3 /6' THICK, WATERLINE SHAT HAVE RESTRAINED
JOINTS WITH SPACERS AND SEALED END CAPS.
b
304
CONNECT TO EXISTING
I 304
12' WATERLINE
+90' 10' STEEL CASING
PIPE SHALL CONFORM TO ASTM
MINIMUM 3/8' THICK, WATERLINE
12' z 4' TAPPING
EXISTING 12' WATERLINE
STEEL. A139, GRADE A, OR AWNA
II
SADDLE
CAPS
N
VALVE & BOX
300 SHALL BE IN ACCORDANCE WITH AWWA
300
C200 -96 SECTION 7
Alignment Data: ROAD —BORE
Number
Start Station
End Station
Length
I Une /Chord Divedion
I Start Northlnq
I Start Eoetlnq
I End Northlog
End Eaeting
1-1
0 +00.00
1 1 +00.37
1100.37
1 548' 18' 09'E
1 4787.48
14687.82 14716.89
4739.17
3 ,) n
320
R.O.W. UNE
R.O.W. UNE
PROPOSED
GRADE
316
EXI
GROUND
316
312
3'
3'
312
4' BENDS 8
FITTINGS AS NEEDED
BENDS k
FITTINGS AS NEEDED
308
308
s
�
o
b
304
I 304
MECHANICAL WET BORE WITH
ENCASEMENT PIPE. ENCASEMENT
+90' 10' STEEL CASING
PIPE SHALL CONFORM TO ASTM
MINIMUM 3/8' THICK, WATERLINE
SPECIFICATION A134, MIL) CARBON
SHALL HAVE RESTRAINED JOINTS
STEEL. A139, GRADE A, OR AWNA
WITH SPACERS AND SEALED END
C200 -91 GRADE B, BUTT — WELDED
CAPS
JOINTS WITH ENTIRE pRCUMFERENCE
WELDED BY A CERTIFIED WELDER
300 SHALL BE IN ACCORDANCE WITH AWWA
300
C200 -96 SECTION 7
0` 0
SCALE IN FEET
—0 +50 0 +00 1+00 1 +50
ELMO WEEDON ROAD BORE OA WAY BORE
17
II
VICINITY MAP
VOID
Ri u k" / so'k.0 11fl'.
m
N
{I
PROJECT
LOCATION
��a O
O
MOTTO SCALE
NOTES
1. ROADWAY BORE APPROXIMATELY 0.38 MILES SOUTH
WEST FROM INTERSECTION OF ELMO WEEDON ROAD
AND STEEP HOLLOW ROAD.
EXHIBIT
ELMO WEEDON i�
ROADWAY BORE D
vI / y'1�7- Ps. Ay--7
BRAZOS COUNTY ROADWAY SAFETY AND ROAD
PRESERVATION STANDARDS FOR WORK CONDUCTED IN
BRAZOS COUNTY RIGHTS OF WAY
A. General Requirements
1. Adequate drainage shall be maintained in ditches at all times.
2. Permittee will use best management practices ( "BMP ") (EPA and TCEQ both provide lists of
examples of BMPs) to minimize erosion and sedimentation resulting from the proposed
installation.
3. The permittee shall take precautions to avoid damage to property. All County Right of Way and
property shall be restored to its original condition, as far as practical, in the opinion of the County
Engineer or appointed representative.
4. The construction and maintenance of such utility shall not interfere with the property or rights of a
prior occupant.
5. Permittee shall not interfere with other utilities located in the right of way. In the event damages occur,
permittee will be liable to the County or other utilities running through the right of way.
6, County Engineer shall determine whether or not permittee's plans shall inconvenience the public. If it
is determined that inconvenience to the public exists, then the County Engineer will decide
whether such project will be allowed or if an alternative exists so as not to inconvenience the public.
B. Safety Requirements
1. Proper traffic control measures must be put in place prior to beginning work and remain in place during
the duration of the job. All traffic control measures must follow the Texas Manual of
Uniform Traffic Control Devices ( TMUTCD). See Traffic Control Requirements below.
2. During construction, all safety regulations of the Texas Department of Transportation shall be observed.
3. Permittee must take such precautions and measures, including placing and displaying safety devices,
as may be necessary, in order to safely conduct the public through the project area. Company
shall provide flagmen, signs, signals or devices necessary to provide complete safety to the public.
4. Adequate provisions must be made to cause minimum inconveniences to traffic and adjacent property
owners.
5. No cable, conduit and/or pole line shall be laid, constructed, maintained and/or repaired so as to
constitute a danger or hazard of any kind to persons or vehicles using such road. Any poles placed
in the Right of Way for future installation shall be placed at the back of the Right of Way.
Exceptions may be approved by the County Engineer.
C. Traffic Control Plan
1. A traffic control plan, pursuant to the TMUTCD or Engineered Traffic Control Plan must be provided
for the following:
a. any construction (i.e. pit, excavation, hole) left open overnight, requires specific
nigbairne traffic control measures pursuant to the TMUTCD;
b. if construction is within ten (10) feet of the roadway; or
c. any work performed in the road right -of -way;
Fol.
2. Plan must be attached to the permit and kept at thejob site any time work is being performed.
3. Plan must set forth the time of completion for the job.
D. Design Standards
All overhead installations shall conform to clearance standards of the Texas Department of
Transportation and the pole be placed in the designated area for power specified as set forth in
the Texas Utilities Code, Section 181.045.
2. All pole installation (including lighting) shall be placed at the backside of the Right of Way to ensure
safety to the public. Any pole placed in violation of this requirement will be required to be moved
to the appropriate location at the company's expense. Exceptions may be approved by the County
Engineer.
3. All underground installations shall (these are minimum depths — utility may place deeper):
a. be placed at a minimum depth of forty -eight (48) inches below the top of the pavement;
b. be at least thirty -six (36) inches below ditch flow line when installation is within the area
measured from top of bank to top of bank;
c. be at least forty -eight (48) inches below ditch flow line if low pressure gas or petroleum lines.
For high pressure gas and petroleum lines, see High Pressure Pipelines requirements listed
below;
d. not be closer than ten (10) feet from the edge of pavement. Exceptions may apply in rights of
way of less than 60'.
4. Water Lines: All water lines must be a minimum 36- inches below the ditch flow line and cased.
Waterlines shall be cased if crossing under the roadway.
5. Utilities in all new developments that have 60 feet or greater of right of way shall be installed within
designated locations based upon the type of utility. The locations shall be as follows: (measured
from back of right -of -way).
Power— 0 -2 feet, nominally I'
Phone — 2 -4 feet, nominally 3'
Gas — 4 -6 feet, nominally 5'
Cable — 6 -8 feet, nominally 7'
6. Utilities with less than 60 feet right -of -way in all new developments shall install the utility in a similar
manner as referenced in No. 3 above, however, the County Engineer or its designated
representative will provide final approval of each utility location.
7. The length of any trench to be opened in advance of the pipe, conduit or ducts may not be longer than
400' if left open over night or unattended.
8. Crossings under a county road shall:
a. be bored orjacked. ABSOLUTELY NO OPEN CUTS WITHIN COUNTY ROAD PAVEMENT;
b. be pressure grouted for the full length of the crossing if the annular space between pipe and
casing and soil exceeds one (1) inch. Brazos County must be given 24 hours notice of
pressure grouting operations and have the opportunity to have an inspector on site to observe
pressure grouting operations;
c. TxDOT Standard Specification Item 476 shall be followed for all boring, jacking, tunneling
andjoints.
9. Bore Pits
a. no pits shall remain open longer than 2 days;
b. all pits shall have proper traffic control measures in place. See Traffic Control Plan listed above.
c. pits shall NOT be located within ten (10) feet from the edge of pavement without prior
approval from the County Engineer or his representative;
d. when pits are to remain open for more than g hours, due diligence will be used in protecting
the spoil pile to prevent drainage problems;
e. based upon soil conditions, the County Engineer or his representative may require shoring to
protect pavement integrity;
f. based upon soil conditions, the County Engineer or his representative may require pits be placed
further from the edge of road.
10. Any installation within ten (10) feet of edge of pavement shall meet the following:
a. location must be approved by the County Engineer or his representative
b, backfilled with cement stabilized material.
c. based upon soil conditions, the County Engineer or his representative may require shoring to
protect pavement integrity.
d, all excess water and mud shall be removed from the trench prior to backfiliing. Any backfill
placed during a rainy period or at other times where excess water cannot be prevented
from entering the trench will be considered TEMPORARY and shall be replaced with
PERMANENT cement stabilized material as soon as weather permits;
e. all disturbed base and pavement materials shall be removed and restored to the satisfaction of
the County Engineer or his representatives.
f. no side or lateral tamping to fill voids under the base and pavement materials is allowed.
11. Company must be careful to not jeopardize the slope or integrity of the shoulder of the road. In the
event Company damages the slope, shoulder or any other portion of the right -of -way, Company
will be responsible for repairing the damage and replacing the right -of -way to the condition it
was prior to commencing construction.
12. Operation of construction and/or maintenance equipment on the traveled surface of any improved
County road will not be permitted, except in an instance whereby the laying, construction,
maintenance and /or repair of cables, conduits and/or pole lines cannot be accomplished by any
other method and in this event all such equipment shall be of the rubber tire variety. Appropriate
traffic control shall be provided meeting TMUTCD requirements.
13. in the event said construction and/or maintenance and/or repair requires Company to remove, cut or
jeopardize any section of the road (asphalt, cement, road base, etc), Company will be required to
provide a performance bond or letter of credit securing necessary repairs. Said bond amount will
be determined by the County Engineer.
14. The applicant shall submit a letter of `No Objection" from the Army Corps of Engineers for all
designated wetlands and environmentally sensitive lands.
E. Emergency work
In the event Company is required to perform emergency services, that requires excavation in a County
Right of Way, and unable to notify the County Engineer prior to conducting emergency repairs,
Company shall notify County Engineer within 24 hours of beginning construction/repairs. This will
allow the County Engineer's Office an opportunity to inspect the site to ensure the integrity of
the County Right of Way and traffic safety controls used,
Vol. _1 pg. 1,f6
i
F. Repairs to existing faeilities
1. Maintenance and/or repair to existing cables, conduits, andior pole lines which require disturbance of
the soil, shall not be performed until plans describing such maintenance and/or repair have been
approved by the County Engineer or its designated representative and a permit has been
obtained.
G Relocation of utilities
When and if the County Engineer determines that it is necessary for the construction, repair,
improvement, alteration or relocation of all or any portion of said road, any or all poles, wires,
pipes, cables or other facilities and appurtenances authorized hereunder, shall be removed from
said road, or reset or relocated thereon, as required by the County Engineer within a reasonable
time as determined by the County Engineer and Utility Company, and at the expense of the Utility
Company.
H. High Pressure Pipelines
1. All utility Permits for high pressure pipelines (generally 60 PSI or greater), whether pertaining to
controlled access or non - controlled access installations, should contain the following additional
information in the description of the permit.
- diameter
-wall thickness
- material specification
- minimum yield strength
- maximum operation pressure of the pipeline
2. With the exception of the maximum operation pressure of the pipeline, this information is to be
supplied for both the carrier pipe and the casing.
3. Assurance must also be given that the installation material and design meet the minimum Federal Safety
Standards for Liquid and Gas Pipe Lines. Assurance must be provided on company letterhead and
signed by an authorized representative of the company.
4. Petroleum Pipelines:
Depth
Tempe of Pipeline (below deepest ditch grade) Snecial Requirements
Encased Pipe Less than 10' Must be covered with concrete pad at least 36 "deep
Encased Pipe Greater than 10' No concrete pad required
Non -Cased Pipe Less than 10' Must be covered with concrete pad at least 48" deep
Non -Cased Pipe Greater than 10' No concrete pad required
The Concrete pad shall be minimum of 3" thick and width shall be pipe diameter plus 18" minimum.
5. Under no circumstances will a pipeline be installed parallel to a County Road within the Right -of-
Way. Transmission lines have been determined to be petroleum pipelines (which includes natural
gas lines) and shall not be parallel to a County Road.
6. Natural Gas Distribution is a line that serves the final customer.
Vol. _ �/ y� P. o��
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23
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENT(S) FOR THE 2013 -2014 BUDGET YEAR
NO. 13/14 11.1 -11.12
On this the 17th day of December 2013 at a regular meeting of the Commissioners' Court, the
following members were present:
A. Duane Peters, County Judge, Presiding
B. Lloyd Wassermann, Commissioner, Precinct 1
C. Sammy Catalena, Commissioner, Precinct 2
D. Kenny Mallard, Commissioner, Precinct 3
E. Irma Cauley, Commissioner, Precinct 4
F. Karen McQueen, County Clerk
The following proceedings were held:
THAT WHEREAS, on 17th day of December 2013 the Court heard and approved a budget
amendment for the 2013 -2014 budget year for Brazos County, Texas; and
WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions
which could not be reasonably included in the original budget adopted 10 September 2013, the following
amendment(s) to the original budget are hereby authorized, as described on the attached pagc(s).
ADOPTED AND APPROVED this the 17th day of December 2013.
THE COI%Mi1SSIONERS COURT OF BRAZOS COUNTY, TEXAS.
By: —
Duane Peters, County Judge
Original: County Clerk's Office and
Attached to the original budget
Copies: County Auditor
County Treasurer
County Budget Officer
Commissioners' Court Minutes
Vol. __ �yo2%_ Pg. J9
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 13114 -11.1
12/17/2013
FUND
DIV
ACCT
PROD
DR1CR
ACCOUNT NAME
Increase
Decrease
0100
30401100
67281000
CR
E ui t - Electronic
380000
0100
91110000
DR
Transfer to Capital Impmernew Fund
.3 ,800.
4500
49028000
CR
Transfer from General Fund
3,800.00
4500
63000500
80286000
CR
Equipment - Other
332139
4500
63000500
67281000
DR
Equipment - Electronic
7,121.39
Constable Pct. k4 and Capital Improvement Projects
Reallocation of funds to purchase seven X26P Tasers for Constable Pct. ii4.
Pg
Center
concession items.
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 13114 - 11.2
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 13114 - 11.3
of funds to purchase push mowers for the ]ail. Budget Amendment 6.11 that was approved on November 12, 2013 was nor
Vol ��- Pg• °�9°�
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 13114 -11.4
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Vo. Pg. �3
BWOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 13114. 11.5
Vol Pg•_ o �
BRAZOS COUNTY, TEXAS
BUDOETAMENDMENTS
No. 13/14 -11.6
12/17/2013
M IF
Computer - Hardware
RWIDC s to ptoper account for the purchase of a Disaster RecoveOLSWora, e for the Information Technology Department.
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 13114 -11.7
1211712013
FUND
DIV
ACCT
PROJ
I DRJCR
ACCOUNT NAME
Increase
Decrease
4500
63000500
80890000
CR
Vehicles
34,285.00
4500
63000500
80892800
DR
Vehicles - SO
16700.00
4500
63000500
80892820
DR
Vehicles - Jail
2,840.00
4500
63000500
80891800
DR
Vehicles - CA
2,645.00
4500
63000500
80893010
DR
Vehicles - Constable PCL I
3 140.00
4500
63000500
80893020
DR
Vehicles - Constable Pct. 2
2,770.00
4500
63000500
80893030
DR
Vehicles - Constable Pct. 3
3,140.00
4500
1 63000500
1 80893040
DR
Vehicles - Constalbe Pct. 4
3,050.00
Capital Improvement Project
Reallocation of funds to proper accounts for the removal and install of equipment, graphics, and tinting for vehicles that were approved for
FY 14.
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 13114.11.8
12117/2013
FUND
DIV
I ACCT
PROD
IDR/CRI
ACCOUNT NAME
Increase
Decrease
4500
63000500
80286000
CR
E ui t- other
2,964.77
4500
63000500
67203000
DR
Minor Computer Hardware
752.44
4500
63000500
67281000
DR
E ui t- Electronic
1,776.33
4500
63000500
60500000
DR
Eouitanent 8t IT Enhancement
436.00
I
Capital
Im rovement Project
Reallocation of funds to proper accounts for the purchase of a whiteboard and projector to be used in the Bud et Office Conference Room.
Vol. _ 9� Pg._�
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No, 13114. 11.9
12/17/2013
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1 11 I I 11 • 11111 —� � •
1 11 11 11 m1 11111 ® Equipment & IT Enhancement ®—
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 13114 -11.10
1211712013
FUND
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
3000
312100
I S 1751000
CR
St Su lenient TJJD JPO
221432
3000
312100
1 53200000
CR
Retirement
288.97
3000
312100
53100000
CR
Social Security
169.40
3000
312100
53800000
CR
Worker; Comp
9.28
3000
318700
51751000
DR
St Supplement TJJD JPO
2,214.32
3000
318700
53200000
DR
Retirement
288.97
3000
318700
53100000
DR
Social Security
169.40
3000
318700
53800000
1 DR
Workm Comp
9.28
TJJD - State Ald and TJJD Comm Reduction
Reallocation of funds to propff division and accounts to support a the )DO Secondary pay,
l vol.
BRAZOS COUNTY,
BUDGET
County and DistrietTeanah'-w
Reallocation of funds to purchase a external cdIdvd drive.
Vol. P9.200
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 13114. 11.12
PERSONNEL
CHANGE OF STATUS REQUESTS
Commissioner Court Date: December 17, 2013
Department Submitting Information: Human Resources
Purpose of Submissions: Consider and Take Action on Change Requests
Department Submitting Employee Request Action Requested
Request(s) Applies To
County Attorney Price, I. Richard Retirement
District Attorney
Facilities Services
Juvenile
Smith, Danny W.
Larson, Shan
Resignation
New Hire
Boardman, Kylie
State Stipend
Body, Olivia
State Stipend
Brunson, Kristen
State Stipend
Johnson, Christena
State Stipend
Portnoy, Britney
New Hire
Randall, Ted
Step Increase
Approved in Commissioners' Court: Decembe 17 13:
County Judge's or Commissioner's Signature:
(This Copy to be attached to minutes)
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