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HomeMy WebLinkAbout2013-11-26 10:00AM-REGULAR MEETINGU BRAZOS COUNTY BRYAN,TEXAS NOTICE OF MEETING AND AGENDA ? t L_ - l LM 00122 A i0. 25 BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON NOVEMBER 26, 2013 AT 10:00 AM IN THE COMMISSIONERS COURTROOM OF THE COUNTY ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVE., SUITE 106, BRYAN, TX 77803 1. Invocation and Pledge of Allegiance - U.S. and Texas Flag - Chaplain G.H. Jones and Commissioner Mallard. 2. Call for Citizen input and /or concerns. Consider and take action on agenda items 3 - 23: 3, Proclamation 13 -021 celebrating the Bethune Woman's Club and North Bryan Community Center. 4. Request for approval of lodaing expense of $94.29 per night for two (2) nights for Investigator Steven White to attend training in Austin, TX. No host hotel designated by department hosting training. 5. Discuss and take possible action on revised lob description for Professional Counselor - Detention Position Division 318800, Class 1891. 6. Termination of Agreement with OutPavSvstems, Inc. 7. Approval and execution of JP Morgan Pay Connexion Authorization form In order to start the merchant services implementation. 8. Approval of the following BCBS Renewal Documents for 2014: • a. ASO Benefit Program Application • b. Grandfathered Health Plan Form 9, Approval of contract with Texas Document Solutions in order to extend the copier lease for one (1) year for JP Pct. 4. Constable Pct. 4 and Facilities Maintenance Department. 10. Approval of contract with Mitchell & Morgan for the professional engineering and surveying services for Hopes Creek drainage structures and 1 &GN preliminary design. VUI 1 1, Renewal of contract # 2014 -14R Vehicle Equipment Installation with Texas Communications, Inc. 12. Permission to advertise RFP # 2014.17 Construction of Tax Office Building. 13. Capital reguisltion #00045360 to Ikes Small Engines In the amount of $1.036.00 to replace requisition #00045169 due to a price change. This is to purchase 2 (two) snapper mowers for the Brazos County Jail. 14 15. 16. Capital requisition 900045340 to Spectrum in the amount of $11.569.00 for the purchase of 2 (two) indoor scoreboards for the Expo complex. Item is being bought off Buvboard contract vendor #1509. 17. Tax Refund Applications for the following: • a. AJ's Mobile Homes - overpayment- $19.94 • b. AJ's Mobile Homes - overpayment- $13.24 • c. AJ's Mobile Homes - overpayment- $25.88 • d. Five Nine Seven Limited Partnership - overpayment- $16.93 • e. Five Nine Seven Limited Partnership - overpayment- $23.32 • f. Five Nine Seven Limited Partnership - overpayment -$5.38 • q. Donnie RaV Harmon - overpayment- $195.78 • h. LawVer's Title Company of Brazos County- overpayment - $115.16 • i. Southern Comfort Mobile Homes - overpayment- $11.47 • L AR Stone Investments - overpayment- $30.99 • k. AR Stone Investments-overpayment-$14.61 • 1. Vanderbilt Mortgage & Finance Inc.- overpayment - $26.24 • m. Affordable Mobile Homes - overpayment- $44.27 • n. Affordable Mobile Homes - overpayment- $31.58 • o. Alicia Hernandez - overpayment- $22.30 • p. James P. Johnson - overpayment- $21.51 • g. Joanne & Holly Smith - overpayment- $15.43 • r. Raul & Rebeca Lozano - overpayment- $24.74 • s. Terry & Cynthia Scheel - overpayment- $21.66 • t. Connie Black - overpayment -$8.99 • u. Red River Properties- overpayment- $226.84 • v. Veronica Martinez & Santiago Diaz - overpayment- $29.52 • w. James Jumper - overpayment- $18.11 • x. Karen Wright- overpayment- $17.31 • y. Michael Swanigan- overpayment- $13.76 • z. Rhonda & Boyd Pharis - overpayment- $19.34 • aa. Duane Thomas - overpayment- $20.45 • bb. Michael O. Lee- overvayment- $362.89 18. Budget Amendments. Budget Amendments FY 12113 57.1 Budget Amendments FY 13/14 8.1 thru 8.10 19. Capital requisition #00045344 to Taser International Inc in the amount of $882.91 to purchase taser gun and holster for Constable Pct. 1. / 20. Approval of engineering contract and capital requisition with Mitchell & Morgan for design work related to the rebuild of Mikulin Road pursuant to the terms and conditions of the Texas Capital Fund grant. 21. Approval of the following requisitions to GT Distributors for the purchase of emergency vehicle equipment to total $24,442.86: • a. Reg. #00045334 in the amount of $10,298.20 • b. Reg. #00045339 in the amount of $483.72 • c. Red. #00045345 in the amount of $491.40 • d. Reg. #00045346 in the amount of $3,112.14 • e. Reg. #00045351 in the amount of $2,969.52 • f. Reg. #00045353 in the amount of $3.543.94 • Q. Reg. #00045359 in the amount of $3,543.94 22. Personnel Change of Status. Personnel Action Forms 23. Payment of Claims. 24, Acknowledgement of the 2013 -2014 Sales & Marketing Plan for the Brazos County Expo. 25. Sheriff's report on Inmate population. 26. Announcement of interest items and possible future agenda topics. 27. Call for Citizen input and /or concerns. 28. Adjourn. PUBLIC COMMENTS Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four minutes per person. Persons are invited to submit comments in writing on the agenda items and/or attend and make comment at the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 16 of the Texas Constitution. As a Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation under Section 61.024 of the Texas Local Government Code. Accordingly, members of the public in attendance at any Regular, Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to, and /or addressing the Court; In participating In public discussions before the Court; and in all actions in the presence of the Court. Those members of the public who are inappropriately attired and /or who do not conduct themselves in an orderly and appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and/or continued disruption of the meeting may result in a Contempt of Court Citation. it is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or group. Neither is it the intention of the Court to allow a member (or members) of the public to insult the honesty and/or integrity of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively. Accordingly, profane, insulting or threatening language directed toward the Court and /or any person in the Court's presence and /or racial, ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following sanctions: 1. cancellation of a speaker's time; 2. removal from the Commissioners Court; 3. a Contempt Citation; and/or 4, such other and /or criminal sanctions as may be authorized under the Constitution, Statutes and Codes of the State of Texas. The County Commissioners Court can deliberate or take action only If a matter has been listed on an agenda properly posted prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However, responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County Judge and/or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite existing policy in response to an Inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act ? 551.042. INVOCATION Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not necessarily represent the religious beliefs or views of the Court In part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Court. The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave., Suite 106, Bryan, TX 77603 is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two working days before the meeting. To make arrangements, please call (979) 361 -0102. -Vol , Pg. !.�! V 'Ci BRAZOS COUNTY BRYAN,TEXAS LVA11► Lill 1 *y November 26, 2013 BRAZOS COUNTY COMMISSIONERS COURT REGULAR MEETING s% Signature Paae.pdf ',9 File Stamped Aaenda.pdf .13J Sian in sheet.pdf A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Administration Building, 200 South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday, November 26, 2013 with the following members of the Court present: Duane Peters, County Judge, Presiding; Lloyd Wassermann, Commissioner of Precinct 1; Sammy Catalena, Commissioner of Precinct 2; Kenny Mallard, Commissioner of Precinct 3; Irma Cauley, Commissioner of Precinct 4; Karen McQueen, County Clerk, Absent. The attached sheets contain the names of the citizens and officials that were in attendance. Invocation and Pledge of Allegiance - U.S. and Texas Flag - Chaplain G.H. Jones and Commissioner Mallard. 2. Call for Citizen input and /or concerns. There was no citizen's input. Consider and take action on agenda items 3 - 23: ��� 1`5 0 3. Proclamation 13 -021 celebrating the Bethune Woman's Club and North Bryan Community Center. 19 Item 3.odf The County Judge read aloud a Proclamation celebrating the Bethune Woman's Club and North Bryan Community Center and the positive impact they have had on the community. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Lloyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters, Wassermann . 4. Request for approval of lodging expense of $94.29 per night for two (2) nights for Investigator Steven White to attend training in Austin, TX. No host hotel designated by department hosting training. H Item 4. pd Motion: Approve, Moved by Commissioner Kenny Mallard, Seconded by Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters , Wassermann. 5. Discuss and take possible action on revised job description for Professional Counselor - Detention Position Division 318800, Class 1891. 19 Item 5. pd A copy of the job description is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters, Wassermann . 6. Termination of Agreement with OutPaySystems, Inc. 19 Item 6.odf The Court accepted as submitted the letter of termination that will be sent to OutPaySystems, Inc. Motion: Approve, Moved by Commissioner Lloyd Wassermann, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters, Wassermann . 7. Approval and execution of JP Morgan Pay Connexion Authorization form in order to start the merchant services implementation. 19 Item 7.Dd f The Court approved and executed the J. P. Morgan Pay Connexion Authorization form. This will allow J. P. Morgan to reimburse recently released inmates the funds due them from the commissary fund. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters, Wassermann . 8. Approval of the following BCBS Renewal Documents for 2014: 19 Item 8.odf • a. ASO Benefit Program Application • b. Grandfathered Health Plan Form I 10. Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters, Wassermann . Approval of contract with Texas Document Solutions in order to extend the copier lease for one (1) year for JP Pct. 4, Constable Pct. 4 and Facilities Maintenance Department. 8 Item 9.odf The cost to the County is $200 a month. A copy of the contract is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters, Wassermann. 3D Itern Mod f Approval of contract with Mitchell & Morgan for the professional engineering and surveying services for Hopes Creek drainage structures and I &GN preliminary design. 11. Renewal of contract # 2014 -14R Vehicle Equipment Installation with Texas Communications, Inc. D Item 11.odf The contract will remain in effect through September 30, 2014. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters, Wassermann . 12. Permission to advertise RFP #2014-17 Construction of Tax Office Building. it Item 12.odf Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters, Wassermann . 13. Capital requisition #00045360 to Ikes Small Engines in the amount of $1,036.00 to replace requisition #00045169 due to a price change. This is to purchase 2 (two) snapper mowers for the Brazos County Jail. 19 Item 13.Ddf Motion: Approve, Moved by Commissioner Kenny Mallard, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters, Wassermann . 14. Capital requisition #00045340 to Spectrum in the amount of $11,569.00 for the purchase of 2 (two) indoor scoreboards for the Expo complex. Item is being bought off Buyboard contract vendor #1509. 3D Item 14.Ddf Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters, Wassermann . 15. Request permission to enter private property owned by David and Myke Leatham located on I &amp;GN Road. Project will collect survey and topographical information for drainage study along Hopes Creek and its associated tributaries. This work is being performed for the health, safety and welfare of the general public. Site is located in I Precinct 1. 19 Item 15.odf Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard, Peters, Wassermann . 16. Consider and take action on the Sunoco Pipeline utility permit to conduct integrity dig on existing pipeline crossing located on Golden Trail (Rainbow Acres subdivision). Project will repair anomalies in 10" pipeline. Site is located in Precinct 2. D Item 16.od} Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard, Peters, Wassermann . 17. Tax Refund Applications for the following: SJ' Item 17.odf • a. AJ's Mobile Homes - overpayment - $19.94 • b. AJ's Mobile Homes - overpayment - $13.24 • c. AJ's Mobile Homes - overpayment - $25.88 • d. Five Nine Seven Limited Partnership- overpayment - $16.93 • e. Five Nine Seven Limited Partnership- overpayment - $23.32 • f. Five Nine Seven Limited Partnership- overpayment -$5.38 • g. Donnie Ray Harmon - overpayment - $195.78 • h. Lawyer's Title Company of Brazos County- overpayment - $115.16 • i. Southern Comfort Mobile Homes - overpayment - $11.47 • j. AR Stone Investments - overpayment - $30.99 • k. AR Stone Investments - overpayment - $14.61 • I. Vanderbilt Mortgage & Finance Inc.- overpayment - $26.24 • m. Affordable Mobile Homes - overpayment - $44.27 • n. Affordable Mobile Homes - overpayment - $31.58 • o. Alicia Hernandez- overpayment - $22.30 • p. James P. Johnson - overpayment - $21.51 • q. Joanne & Holly Smith - overpayment - $15.43 • r. Raul & Rebeca Lozano - overpayment - $24.74 • s. Terry & Cynthia Scheel- overpayment - $21.66 • t. Connie Black- overpayment -$8.99 • u. Red River Properties- overpayment - $226.84 • v. Veronica Martinez & Santiago Diaz- overpayment - $29.52 • w. James Jumper- overpayment - $18.11 • x. Karen Wright- overpayment - $17.31 • y. Michael Swanigan- overpayment - $13.76 • z. Rhonda & Boyd Pharis- overpayment - $19.34 • aa. Duane Thomas - overpayment - $20.45 • bb. Michael O. Lee - overpayment - $362.89 Motion: Approve, Moved by Commissioner Kenny Mallard, Seconded by Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard , Peters, Wassermann. 18. Budget Amendments. 1-:1 Item 18.odf Budget Amendments FY 12/13 57.1 57.1 Reallocate funds to reflect actual HOT collection Budget Amendments FY 13/14 8.1 thru 8.10 8.1 To recognize donated property to the Expo 8.2 Reallocate funds for Information Technology Services 8.3 Reallocate funds for Juvenile Services and TYC Parole 8.4 Reallocate funds for Juvenile Services - Detention and Juvenile Title IV -E 8.5 Reallocate funds for County Clerk 8.6 Transfer funds from Non - Departmental to 361st District Judge 8.7 Transfer funds from Non - Departmental to Justice of the Peace Precinct 3 8.8 Reallocate funds for Capital Improvement Projects 8.9 Reallocate funds for Capital Improvement Projects 8.10 Reallocate funds for Economic Development Grant - Mikulin Road Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard , Peters, Wassermann . 19. Capital requisition #00045344 to Taser International Inc. in the amount of $882.91 to purchase taser gun and holster for Constable Pct. 1. 11 Item 19.odf Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley, , Mallard, Peters, Wassermann . 20. Approval of engineering contract and capital requisition with Mitchell &amp; Morgan for design work related to the rebuild of Mikulin Road pursuant to the terms and conditions of the Texas Capital Fund grant. It Item 20.odf A copy of the contract is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley, , Mallard, Peters. Wassermann . 21. Approval of the following requisitions to GT Distributors for the purchase of emergency vehicle equipment to total $24,442.86: lb Item 21.odf • a. Req. #00045334 in the amount of $10,298.20 • b. Req. #00045339 in the amount of $483.72 • c. Req. #00045345 in the amount of $491.40 • d. Req. #00045346 in the amount of $3,112.14 • e. Req. #00045351 in the amount of $2,969.52 • f. Req. #00045353 in the amount of $3,543.94 . g. Req. #00045359 in the amount of $3,543.94 Motion: Approve, Moved by Commissioner Kenny Mallard, Seconded by Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard , Peters, Wassermann. 22. Personnel Change of Status. Personnel Action Forms 10 Item 22.odf A copy of the personnel Change of Status Requests is attached. Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard , Peters , Wassermann . 23. Payment of Claims. 24. 19 Claims Sheet.odf D BILL LIST 11.26.13.odf 7116445 through 7116636 Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard, Peters, Wassermann . 3b Item 24.odf Acknowledgement of the 2013 -2014 Sales & Marketing Plan for the Brazos County Expo. The Court acknowledged receipt of the Brazos County Expo Sales & Marketing Plan for 2013 -2014. 25. Sheriff's report on inmate population. Sheriff Chris Kirk stated there were 554 inmates in jail, 38 have electronic monitors and 16 are pending for monitors. 26. Announcement of interest items and possible future agenda topics. Tom Quarles Director of the Expo Center informed the Court that in mid December the Expo will do a presentation in court on the latest impact study. This will be the first complete year of information. The number and size of events for 2014 is amazing. Commissioner Mallard stated that there were several things going on and he thinks the Court needs to have workshops on them. Commissioner Cauley stated that she has been asking for an update on Blinn College technical classes and adult education. She would like to see an item on the agenda or a workshop on this. 27. Call for Citizen input and /or concerns. There was no citizen's input. 28. Adjourn. - The foregoing minutes of the Commissioners Court meeting held November 26. 2013 have been examined and are approved in open Court this jSt day of © Sj..,YY1Uj 2013, in Bryan, Brazos County, Texas. County Judge Commissioner, Precinct 1 y Ca na Commissio er, Precinct 2 Commissioner, Precinct Attest: Kafen McQueen County Clerk Kenny Mallard Commissioner, Precinct 3 Vol / 9 I Page 45 1% BRAZOS COUNTY COMMISSIONERS COURT J- 0/ MEETING ON I o�% `�`� AT Name (PLEASE PRINT) Organization /Department J e C,A- ez 7_1� J c La k Lo l 9/ . /4�D BRAZOS COUNTY COMMISSIONERS COURT J-0(_s MEETING ON 29N AT MA assaa. It wes in the late 50's when Willie and Mell Pruitt were attending the Ambassador's Debutante Ball in ft. Worth, Texas that because of the beautiful presentation of the Debutantes, their families and friends the Pruitt's brought the idea to the Epicureans Club of Bryan, Texas. The Epicureans readily agreed to present outstanding young ladies �Nv�! with exceptional character here in Bryan; and t7AlasaaP When the Epicurean Club failed to exist, Melt Pruitt, President of the Bethune woman's Club asked the club members to sponsor the Cotillion. The club agreed to do so and for many years had very successful cotillions with �Nv�! Mrs. Ruby Bell Walker serving w chairperson; and r9/!1 Mrs. Ruby Bell Walker served u chairman and did so for many years. Sixteen debutantes were presented in 1964 at the 34 Cotillion; and r%A1n�a6 The Debutante Cotillion has been in existence since 1962 sponsored by the Epicureans Club, now by Bethune Woman's Club of Bryan, Texas; and Nlnaaro The North Bryan Community Center was founded in 1990 by a group of women from the Bethune Woman's Club, The club was under the leadership of Mrs. Mel] Pruitt, the seventh president of the club. Its membership saw a need in the neighborhood for the youth to have a safe place of which they could come after school. The fifty woman began organizing fund raisers to raise money to build the center, known as the North Bryan Community Center. After many fund raising events the center opened its door in July of 1990; and r�tleeaalf The purpose of the North Bryan Community Center is to provide a multi - purpose center that will help to effectively meet community needs and interest, All programming efforts arts directed toward (1) developing leadership abilities and building character, (2) help individuals and families acquire patterns of living that will improve the quality of life; (3) provide opportunities for sharing knowledge and skills with others; (4) promote wholesome recreational activities for fellowship and fun; and �/IAeserr The center provides after school tutorials, educational, cultural trips and leadership programs. Mentoring is provided by retired teachers, students form Texas A &M University, Blinn College, and volunteers from club members; and �/MeW The center places special emphasis on providing a positive structured environment for children ages 5.19. The center's program are planned for the ultimate development of social, emotional, and physical skills and knowledge needed to succeed in today's changing society. .illorp A.Yg^a we, the Brazos County Commissioners Court, do hereby proclaim that the long and most distinguished history of Bethune Woman's Club and North Bryan Community Center is celebrated and honombly acknowledged during the 2013 Cotillion Ball on his 30e day of November, 2013 by the community of Bryan/College Station, located in the heart of Brazos County, Texas. lKafafasoW this 26o day of November, 20 11 1 n Bryan, Bmws County, Texas. Duane Paters County Judge L Commissioner Lloyd Wassermann Precinct I Commissioner y Mail Preci -- Vol. Pg. ire 13-021 3 OF Brazos County Job Description Last Updated: 5 Tempel fill 1.2 011/15Ra12 Class Number: 1892 Title: Professional Counselor -Detention _ Pay Group: 22 Department: Grant N FLSA Status: _ Exempt Reports To: Deputy Director Approved Date: Supervise Interns regarding ongoing assignments and duties. Maintain client confidentiality. Maintain applicable licensure(s) and certifications. The EEOC Category: I Professional General Summary: Working primarily in the Brazos County Juvenile Detention Center delivering counseling and related services to detained juveniles. Additionally. '.� provide counseling and related services to juveniles not in detention but who are under the supervision of the Brazos County Juvenile Probation Department. Services to be provided include, but are not limited to, individual, family, and group counseling; Teaching Iffeaktil classes and anger. management; Conducing psychological assessments; Develop Treatment Plans, and provide crisis intervention as needed. Supervise Intems and Volunteers as assigned. Abide by all ethical and related_ _standards. Essential Duties: Other duties may be assigned. Make professional recommendations on individual rases to probation officers. Responds to emergency situations on a 24 hour on -call basis. Subject to Irregular work hours including a non - traditional work schedule. Assists in the development, planning, coordination, and implementation of programs and services. Assists with and conducts staff training and development. Provide counseling services pril In the Juvenile Detention Center, but other places as well. Develops and implements written treatment and aftercare plans. Actively participates in staff meetings as well as case - starring meetings. Provides treatment in compliance with department policy, as well as with state, professional and national standards and mandates. Provide court testimony as directed. Provide 24 -hour emergency crisis intervention for residents in the Juvenile Detention Center. Identify juvenile needs that cannot be addressed in -house and make appropriate referral recommendations. Provide crisis intervention and other counseling and mental health services for students attending the Brazos County Juvenile Probation Department's Academy School Program. Supervise Interns regarding ongoing assignments and duties. Maintain client confidentiality. Maintain applicable licensure(s) and certifications. The Professional Counselor will provide administration and interpretation of psychological evaluations of youth at risk of suidde, or in need of specialized treatment services. On call 24 hours a day. Follow established policies, procedures and practices of the department. Facilitates and participates in departmental programs. The dudes listed above am Intended only as Illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position If the work is related or a logical assignment to the position. Other Duties as assigned. (1 e%) Supervision Received: Deputy Director Given: This is not a supervisory position. - — Education Required: The Professional Counselor will have a Master's degree from an accredited college or university in social work, counseling, or psychology. Preferred: Experience Required: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, andlor ability required. Reasonable accommodations may be made to enable Individuals to perform the essential functions. Must be 21 years of age, or older. Preferred: Certificates, Licenses, Reglshadons Required: Master Degree from an accredited college or university. Licensed to practice in Texas by the appropriate licensing board, or eligible to receive license within 1 year of employment (Preferred). Valid Texas drivers license with appropriate liability auto insurance coverage (Drivers license requirements must be met within 30 days if employee recently moved from another state). Preferred: — __ ... . Typical- I Duties require daily standing, walking, sitting, taking and listening; frequent use of hands and /or fingers to grasp, handle, pick -up, pinch, type or feel; frequent reaching with hands or arms and lifting of objects over 20 pounds; dose vision, distance vision, ability to distinguish color, peripheral vision, depth perception and ability to adjust focus. Physical demands described here are representative of those that must be met or are encountered by an employee to successfully pedomr the essential functions of this job. Reasonable accomrrodatlons may be made to enable individuals with disabilities to perform the essential functions. concepts, princlples and theories of human behavior related to juvenile offenders on probation, in detention, or residential settings. Extensive knowledge of counseling theories and interventions. Commitment to the department's vision of developing people to their full potential. Possess well developed listening and communicating skills to facilitate an effective counseling alliance. Be able to write relevant documentation accurately. Computer, management, supervisory, and organizational skills. interpersonal skills and ability to deal effectively with the public, other employees, and elected officials; ability to complete assignments within tight deadlines. the employee is constantly required to perform multiple tasks simultaneously, to work under time pressures to meet deadlines and to work closely with others as part of a team; the employee is frequently required to do tedious exacting work. Worker is subject to physical hazards from traffic; serious hazard and Infection frorn exposure to communicable disease; physical harm as the result of confrontation. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. R U Duane Peters Date County Judge / 71 /4/ LLOYD WASSERMANN Precinct 1 (979) 3614106 Iwsssennann @eo. brazos.tx.us SAMMY CATALENA Precinct 2 (979) 3614115 seatslena @eo.brazos.tx.us November 26, 2013 0 BRAZOS COUNTY COMMISSIONERS COURT OutPaySystems, Inc. 9623 Canoga Avenue Chatsworth, CA 91311 To Whom It May Concern, E. DUANE PETERS County Judge (979) 3614102 dpetersQco. brazos.tx. us O. KENNY MALLARD Precinct 3 (979)361.4105 kmalla rdoco. b razos.tx. us IRMA CAULEY Precinct 4 (979) 3614111 ieauleyCco.brazos.tx. us Pursuant to the Agent Agreement by and between OutPaySystems, Inc. and Brazos County, dated February 21, 2012 C'Agreement "), please consider this letter as Brazos County's notice to terminate said Agreement. Termination will be effective as of November 19, 2013. If you should have any questions, please do not hesitate to contact me. ncer Duane Peters Brazos County Judge Brazos County Administration Bldg. • 200 S. Texas Ave. . Suite 310 • Bryan, Texas 77803 • Fax (979) 361 -4176 c� / e Y- --M JPMorgan Pay Connexion Authorization Form JPMorgan This document specifies individuals employed by the JPMorgan Pay Connexion client [Client Name] that are authorized to approve all decisions for their Pay Connexion application . This document must be completed by and signed by authorized signers for the client, [Client Name). All fields are required. Please scan and email to pay. connexion .client.services @]pmchase.com or you may fax the completed and signed form to (877) 521 -1132. Company Information Company Name: Address: City: State: Zip: Brazos County 200 South Texas Ave. Bryan Texas 77803 Authorized Contacts Authorized Contact: Name: Title: Email Address: Street Address: Daytime Phone: Fax: Signature: Authorized Contact: Katie Conner County Auditor kconner @brazoscountytx.gov 200 S. Texas Ave. Bryan, TX 77803 979- 361 -4359 979- Name: Eric Caldwell Title: Information Technology Director Email Address: ecaldwell @brazoscountytx.gov Street Address: 205 E. 27`" Street Bryan, TX 77803 Daytime Phone: 979 - 361 -4310 Fax: 979- 361 -4408 Signature: Page 1 of 2 Document Version: 2.00 Last Updated: 4/02/2013 / r/ /Gr 1 Authorized Contact: Name: Title: Email Address: Street Address: Daytime Phone: Laura Taylor Davis County Treasurer Idavis@ brazosco untytx.gov 200 S. Texas Ave. Bryan, TX 77803 979- 361 -4345 IRMorgan Authorized Contact: Name: Title: Email Address: Street Address: Daytime Ph Fax: \ i Signature: Duane Peters County Judge dpeters@brazoscountytx.gov 2005 ve. Bryan, TX 77803 979 61 -4102 Customer Attestation: The undersigned, a duly authorized officer or representative of the Customer, does hereby certify that the Authorized Contacts are duly authorized to provide Pay Connexion application approval for any requirements, testing, activation needs as defined during the implementation process or changes required once activated. The Authorized Contacts above are officers, partners, members or other representatives of the Customer possessing authority to execute the approvals and changes. Name: Title: Signatur Internal use only, to be completed by/PMorgan Chase: Biller Group ID: Biller ID: Page 2 of 2 Document Version: 2.00 Last Updated: 4/02/2013 B1ueCross B1ueShield 0iii 9 of Texas . vs Account Name: 080950 Account Number: 080950 Renewal Date: 0110112014 Grandfathered Health Plan Form The Affordable Care Act (ACA) provides that a group health plan in which an individual was enrolled on March 23, 2010, (ACA's date of enactment) maybe a "grandfathered health plan." Grandfathered health plans are not subject to certain ACA provisions. By default, our group renewal offer(s) reflect a non - grandfathered health plan design. This Grandfathered Health Plan Form must be signed by the group representative and returned to our offices at least 10 days prior to your renewal effective data in order to change your renewal(s) to a grandfathered health plan design. If a plan is modified to a non - grandfathered health plan design on its effective date, it cannot later revert back to a grandfathered health plan design. Complete the information on page 2 of this form to indicate whether your existing plan(s) qualify as grandfathered health plans) under the Affordable Care Act and related regulations. Check all that apply for only the benefit plans) in effect that qualify for and that you wish to be administered with a grandfathered health plan design. This information needs to be provided for all benefit plans in effect. This information needs to be provided for all benefit plans in effect. For more information on grandfathered health plans and what changes or events may cause a plan to lose grandfathered health plan status, go online to: bcbstx.com /affordable_ care_ act. If you have questions regarding this worksheet, contact your insurance broker (if applicable) or your BCBSTX account representative. The rules related to grandfathered health plans are complex. We recommend that you seek the advice and guidance of your legal counsel regarding ACA and grandfathered health plans. If you believe a plan or policy has lost or will lose grandfathered status, contact your insurance broker (if applicable) or BCBSTX representative immediately for available benefit plan options. TO BE SIGNED BY THE GROUP REPRESENTATIVE: I, the undersigned, a duly authorized representative of the plan sponsor named above ( "Plan Sponsor"), hereby represent that I am knowledgeable as to standards associated with a "grandfathered health plan" as set forth in the Affordable Care Act and applicable regulations, and that the information contained in this Form and any subsequent updates to such Form, are true, accurate and complete; and (ii) agree that the Plan Sponsor will immediately provide BCBSTX with written notice prior to renewal (and during the plan year, with at least 60 days advance written notice) of any changes that would cause the Plan Sponsor's group health planil including any benefit packages, to not qualify as a grandfathered health plan under ACA and applicable regulations. (A e, P $1p""'e �(At4li Print Name Cvun� J�clgT- Title Il �a� /i3 Date A Division of Health Cam Service Corporatiom a Mvtuol Legal Reserve Complmypn�ndependent Lrcen e�of Blue Goss and Blue Shield Associalron. Grandfathered Health Plan Form —ASO 1// �� G Pagel of I I B1ueCross BlueShield of Texas Account Name: 080950 I Account Number 080950 Renewal Date: 0110112014 Grandfathered Health Plan Form Group Number Plan/Benefit Agreement NamelNumber Grandfathered? 080950 PPO — BA0001 ® Yes ❑ No ❑ Yes ❑ No ❑ Yes ❑ No ❑ Yes ❑ No ❑ Yes ❑ No ❑ Yes ❑ No ❑ Yes ❑ No ❑ Yes ❑ No ❑ Yes ❑ No ❑ Yes ❑ No ❑ Yes ❑ No ❑ Yes ❑ No ❑ Yes ❑ No ❑ Yes ❑No ❑ Yes ❑No ❑ Yes ❑ No ❑ Yes ❑ No ❑ Yes ❑ No ❑ Yes ❑ No ❑ Yes ❑ No ❑ Yes ❑ No ❑ Yes ❑ No Add additional details as needed by copying this pegs. Make sure you Mum the signature and fable page(s) together. A Division of Health Care Service Corporation, a MuNd Legal Reserve Company, an Independent Licensee of the Blue Cross and Blue ShleldAssociation. Grandfathered Health Plan Form— ASO ; - - / / /,�9 Page 2 of 2 ASO Benefit Program Application ( "ASO BPA ") Application to Administrative Services Only (ASO) Group Accounts Administered by Blue Cross and Blue Shield of Texas, a Division of Health Care Service Corporation, A Mutual Legal Reserve Company, hereinafter referred to as the "Claim Administrator" or "HCSC" Group Status: Renewing ASO Account Employer Account Number (6- digits): 080950 Group Number(s): 080950 Section Number(s): ALL Effective Date: 01/01/2014 Anniversary Date (AD): 01/01 Legal Employer Name: Brazos County (Specify the employer or the employee trust applying for coverage. AN EMPLOYEE BENEFIT PLAN MAY NOTBE NAMED) ERISA Regulated Group Health` Plan: ❑ Yes ® No If Yes, is your ERISA Plan Year" a period of 12 months beginning on the Anniversary Date specified above? ❑Yes ❑ No If No, please specify your ERISA Plan Year: Beginning Date _I_l— End Date —I I_ (monthfdaytyear) ERISA Plan Administrator`: Brazos County Plan Administrator's Address: If you maintain that ERISA is not applicable to your group health plan, please give legal reason for exemption: Select legal reason ; if applicable, specify other: _ Is your Non -ERISA Plan Year a period of 12 months beginning on the Anniversary Date specified above? []Yes ❑ No If No, please specify your Non -ERISA Plan Year: Beginning Date —I_I— End Date —/ —/_ (month /day/year) For more information regarding ERISA, contact your Legal Advisor. 'Ail as defined by ERISA and /or other applicable law /regulations ACCOUNT INFORMATION ® NO CHANGES ❑ SEE ADDITIONAL PROVISIONS Employer Identification Number: _ SIC: Nature of Business: — Primary (Mailing) Address: — City' — State: — Zip: Administrative Contact: Title: — Phone: — Fax: _Email _ Is your Physical Address different from your Primary Address? ❑ No ❑ Yes (If yes, Physical Address is required): Physical Address_ -- _City: — - -- - - -- State: _ - -- — Zip: — Administrative Contact: Title: Phone: Fax: Email: Is your Billing Address different from your Primary Address? ❑ No ❑ Yes (If yes, Billing Address is required): Billing Address: — City: State: _ Zip: — Billing Contact__ -_— Phone: — Fax: Email: (The BAE owntadt Is an Employee of dre account who is authorized by the Employer to access and maintain the account in SAE.) Phone: — Fax: — Email: If necessary, list additional subsidiary companies and subsidiary company addresses in the Additional Provisions section. Contact: Title: SubsidiarylAffiliated Company Address: _ City: _ State: — Zip: — Phone: — Fax: J Email: — hcsc be gen sso bps (1.14 version) PRODUCER OF RECORD INFORMATION ® NO CHANGES ❑ SEE ADDITIONAL PROVISIONS Effective: If applicable, the below -named producer(s)or agency(ies) islare recognized as Employer's Producer of Record (POR) to act as representative in negotiations with and to receive commissions from Blue Cross and Blue Shield of Texas, a division of Health Care Service Corporation (HCSC), a Mutual Legal Reserve Company, and HCSC subsidiaries for Employer's employee benefit programs. This statement rescinds any and all previous POR appointments for Employer. The POR is authorized to perform membership transactions on behalf of Employer. This appointment will remain in effect until withdrawn or superseded In writing by Employer. *Producer or Agency to whom commissions are to be paid: _ Tax ID Number (TIN) of ❑ Producer or ❑ Agency: Producer #: _ Address: City: State: Zip: _ Phone: Fax: Email: Is Producer /Agency appointed with BCBSTX? ❑ Yes ❑ No General Agent? ❑ Yes ❑ No Affiliated with General Agent? ❑ Yes ❑ No Is there a secondary Producer or Agency to whom commissions are to be paid? ❑ Yes ❑ No If Yes, `Producer or Agency" to whom commissions are to be paid: Tax ID Number (TIN) of ❑ Producer or ❑ Agency, _ Producer #. Address: _ City: State: Zip: _ Phone: Fax: Email: _ Is Producer /Agency appointed with BCBSTX? ❑ Yes ❑ No General Agent? ❑ Yes ❑ No Affiliated with General Agent? ❑ Yes ❑ No If commission "split, designate percentage for each producer /agency (total commissions paid must equal 100 %): Producer /Agency 1: _% Producer /Agency 2: _% Multiple Location Agency(ies): If servicing agency is not listed above as primary or secondary Producer or Agency above, specify location below: `The Producer or agency name(s) above to whom commissions are to be paid must exactly match the name(s) on the appointment application(s). " If commissions are split, please provide the information requested above on both producerslagencies. Both must be appointed to do business with BCBSTX. PRODUCER COMPENSATION The Employer acknowledges that if any producer acts on its behalf for purposes of purchasing services in connection with the Employer's Plan under the Administrative Services Agreement to which this ASO BPA is attached, the Claim Administrator may pay the Employers producer a commission and /or other compensation in connection with such services under the Agreement. If the Employer desires additional information regarding commissions and /or other compensation paid the producer by the Claim Administrator in connection with services under the Agreement, the Employer should contact its producer. SCHEDULE OF ELIGIBILITY ❑ NO CHANGES ® SEE ADDITIONAL PROVISIONS 1. Eligible Person means: ❑ A full -time employee of the Employer ❑ A full -time employee who is a member of: (name of union) ❑ A part-time employee of the Employer. ❑ A retiree of the Employer. ❑ Other: Are any classes of employees to be excluded from coverage? ❑ Yes ❑ No If yes, please identify the classes and describe the exclusion: _ hoectxgenasobpa (1.14 version) 2 171 1,1 2. Full -Time Employee means: ❑ A person who is regularly scheduled to work a minimum of _ hours per week and who is on the permanent payroll of the Employer. ❑ Other: 3. Are Domestic Partners covered? ❑ No (skip to question 4) ❑ Yes: A Domestic Partner, as defined in the Plan, shall be considered eligible for coverage. The Employer is responsible for providing notice of possible tax implications to those Covered Employees with Domestic Partners, Are Domestic Partners eligible for continued coverage equivalent to COBRA continuation? ❑ Yes ❑ No Are dependents of Domestic Partners eligible for coverage? ❑ Yes ❑ No If yes: The Limiting Age for covered children of Domestic Partners is twenty-six (26) years, regardless of presence or absence of a child's financial dependency, residency, student status, employment, marital status or any combination of those factors. 4. Are children of any age who are medically certified as disabled and dependent on the employee for support and maintenance eligible for coverage? ❑ No (skip to question 5) ❑ Yes (answer the question below) Are children over the Limiting Age who are medically certified as disabled and dependent on the employee for support and maintenance eligible for coverage under the plan if they were not covered under the plan prior to reaching the Limiting Age? ❑ Yes ❑ No S. Are unmarried grandchildren eligible for coverage? ❑ No (skip to question 6) ❑ Yes (answer the question below) Must the randchild be dependent on the employee for federal income tax purposes at the time application is made? Yes ❑ No 6. What is the effective date for a newly eligible person who becomes effective after the employer's initial enrollment? (The effective date must not exceed 90 calendar days from the date that a newly eligible person becomes eligible for coverage) Are there multiple new hire waiting periods? ❑ No — select one eligibility rule to apply to all newly eligible persons. ❑ Yes — select each eligibility rule that applies and describe eligibility and contribution details). ❑ The date of employment. ❑ The _ day of the month following the date of employment, ❑ The day of the month following _ days of employment. ❑ The day of the month following month(s) of employment. ❑ The day of employment. ❑ Other: Describe eligibility and contribution details (accounts with multiple new hire waiting periods only): Is the waiting period requirement to be waived on initial group enrollment? ❑ Yes ❑ No 7. Define the Effective Date of termination for a person who ceases to meet the definition of Eligible Person: ❑ The date such person ceases to meet the definition of Eligible Person, ❑ The last day of the calendar month in which such person ceases to meet the definition of an Eligible Person. ❑ Other: 8. The Limiting Age for covered children is Twenty-six (26) years, regardless of presence or absence of a child's financial dependency, residency, student status, employment, marital status or any combination of those factors. Is coverage available for children over the age of 26? ® No (skip to question c) ❑ Yes (answer question a) a. Must Children over the age of 26 be full -time students to be eligible for coverage? ® No (answer the questions below) ❑ Yes (skip to question b): The Limiting Age for covered children over the age of twenty -six (26) is Select an age. Additional eligibility requirements apply as follows (select one). ❑ Children must be unmarried ❑ Children may be covered regardless of marital status b. The Limiting Age for covered children who are full -time students and over the age of twenty -six (26) is Select an age. Additional eligibility requirements apply as follows (select one), hcsc tx gen aso bpa (1,14 version) 3 ❑ Children must be unmarried ❑ Children may be covered regardless of marital status Is Student Certification required? ❑ No (skip to question c) ❑ Yes (answer the questions below) Who will certify student status? ❑ Account ❑ BCBSTX Certification Letters should be mailed: ❑ Annually (select 1 month) ❑ Semi - Annually (select 2 months) ❑ Quarterly (select 4 months) Certification Schedule: Month 1 Month 2 Month 3 Month 4 c. Automatically cancel dependents who reach the maximum limiting age? ❑ Yes ❑ No However, such cancellation shall be postponed in accordance with any applicable federal or state law. 'Not recommended for accounts with automated efigibility. 9. Termination of coverage upon reaching the Limiting Age: ❑ Coverage is terminated on the birthday. ❑ Coverage is terminated on the last day of the month in which the Limiting Age is reached. ❑ Coverage is terminated on the last day of the billing month. ❑ Coverage is terminated on the last day of the year (1 213l) in which the Limiting Age is reached. ❑ Coverage is terminated on the group's Anniversary Date. Will coverage for a child who is medically certified as disabled and dependent on the parent terminate upon reaching the Limiting Age even if the child continues to be both disabled and dependent on the parent? ❑ Yes ❑ No However, such coverage shall be extended in accordance with any applicable federal or state law. 10. Enrollment: Special Enrollment: An Eligible Person may apply for coverage, Family coverage or add dependents within thirty-one (31) days of a qualifying event if he/she did not apply prior to his/her Eligibility Date or when eligible to do so. Such person's Coverage Date, Family Coverage Date, and /or dependent's Coverage Date will be the effective date of the qualifying event or, in the event of Special Enrollment due to termination of previous coverage, the first day of the Plan Month following receipt of the application. In the case of a qualifying event due to loss of coverage under Medicaid or a state children's health insurance program, however, this enrollment opportunity is not available unless the Eligible Person requests enrollment within sixty (60) days after such coverage ends. Late Enrollment: An Eligible Person may apply for coverage, Family coverage or add dependents if he/she did not apply prior to his /her Eligibility Date or did not apply when eligible to do so. Such person's Coverage Date, Family Coverage Date, and /or dependent's Coverage Date will be a date mutually agreed to by the Claim Administrator and the Employer. An Eligible Person may apply for coverage, Family coverage or add dependents if he /she did not apply prior to his /her Eligibility Date or did not apply when eligible to do so, during the Employer's Open Enrollment Period. Such person's Coverage Date, Family Coverage Date, and /or dependent's Coverage Date will be a date mutually agreed to by the Claim Administrator and the Employer. Such date shall be subsequent to the Open Enrollment Period, Late applicant enrollment options: ❑ Annual open enrollment — late applicant may apply during open enrollment. Specify Open Enrollment Period. ❑ Late applicants may apply at any time — coverage is effective first of the month following receipt of the application. ❑ Other (describe): ❑ No Annual Open Enrollment — late applicants are never eligible for coverage (only applies to dental coverage). 11. Will extension of benefits, due to temporary layoff, disability or leave of absence, apply? ❑ No (skip to question 12) ❑ Yes (specify number of days, below) Temporary Layoff: _ days Disability: _ days Leave of Absence: _ days However, benefits shall be extended for the duration of an Eligible Person's leave in accordance with any applicable federal or state law. 12. 'COBRA Auto Cancel? (only applies to group administered COBRA) ❑ Yes ❑ No Member's COBRA/Continuation of Coverage will be automatically cancelled at the end of the member's eligibility period. blot recommended ror accounts with automated eligibility Vol. / `?/. 173 hcsc a gen aso bpa (1.14 version) CURRENT EMPLOYEE ELIGIBILITY INFORMATION ® NO CHANGES ❑ Current number of Employees enrolled _ ❑ SEE ADDITIONAL PROVISIONS Current Employee Eligibility Information only applies to new accounts. If your account is renewing, please just indicate the current number of enrolled employees (above). Total number of Employees /Subscribers: 1. on payroll 2. on COBRA continuation coverage _ 3, with retiree coverage (if applicable) 4. who work part -time 5. serving the new hire waiting period 6. declining because of other group coverage (e.g., other commercial group coverage, Medicare, Medicaid, TRICARE /Champus) 7. declining coverage (not covered elsewhere) Vol. / 9'/ Pg 17--d hcac tx gen aso bpa (i.14 wnion) 5 - -- LINES OF BUSINESS (Check all applicable products) ® NO CHANGES ❑ See Additional Comments Managed Health Care Coverage ❑ PPO: Plan Name: Consumer Driven Health Plan (BlueEdge) ❑ HCA, if selected, complete separate HCA Benefit Program Application ❑ HSA, if selected, provide HSA Administrator or trustee name: ❑ FSA (vendor: ConnectYourCare) Traditional coverage: ❑ Out -of -Area (Indemnity) ❑ Benefit Offering Prescription Drug Coverage: ❑ Prescription Drug Program ❑ Stand -Alone Prescription Drug Program Dental Coverage Plan Name: Plan Name: _ Plan Name: Plan Name: _ Plan Name: Plan Name: _ Plan Name: Plan Name: _ ❑ HMO: Plan Name: ❑ Prescription Drug Option: Select From List ❑ No Prescription Drug Option ❑ EPO: Plan Name: _ ❑ POS: Plan Name: _ ❑ Blue Directions (Private Exchange) Consumer Driven Health Plan (BlueEdge) ❑ HCA, if selected, complete separate HCA Benefit Program Application ❑ HSA, if selected, provide HSA Administrator or trustee name: ❑ FSA (vendor: ConnectYourCare) Traditional coverage: ❑ Out -of -Area (Indemnity) ❑ Benefit Offering Prescription Drug Coverage: ❑ Prescription Drug Program ❑ Stand -Alone Prescription Drug Program Dental Coverage Plan Name: Select From List Plan Name: Select From List Plan Name: Select From List Plan Name: Select From List Plan Name: Select From List ❑ Vision Coverage ❑ In- Hospital Indemnity (IHI) ❑ Wellness Incentives ❑ Stop Loss Coverage - If selected, complete separate Stop Loss exhibit ❑ Dearborn National Life Insurance - If selected, complete separate Life application ❑ HCSC COBRA Administrative Services - If selected, complete separate COBRA Administrative Services Addendum to the BPA Additional Comments: hcsc tx gen aso bpa (1.14 version) Vol. l9/ NU /%✓�' e FINANCIAL DOCUMENT ADMINISTRATION Payment Specifications ® NO CHANGES ❑ SEE ADDITIONAL PROVISIONS Employer Payment Method: ❑ Online Bill Pay ❑ Electronic ❑ Check Employer Payment Period: ❑ Weekly (cannot be selected if Check is selected as payment method above) ❑ Twice - Monthly ❑ Monthly ❑ Other (please specify) Claim Settlement Period: Monthly Run -Off Period: Transfer Payments are to be made for twelve (12) months following the end of the Fee Schedule Period. Final Settlement: Final Settlement to be made within (60) days after end of Run -Off Period. Fee Schedule ❑ NO CHANGES ® See Additional Comments Fee Schedule Period: ® 12 Months ❑ Other: Months FPPG Administrative Per Employee per Month (PEPM) Charges Product I Service Medical 2014 Base Administrative Charge (Medical) $43.60 S_ S_ $ _ Select From List $_ S_ S_ $ _ Select From List S_ $_ S_ $_ Select From List S_ $_ $_ $ _ Select From List S_ S_ S_ $ _ Other: Data Exchange List Service: Stop Loss Integration Reporting $.49 Other: Product - Related Services List Service: Enhanced BCC $Included Other: Select Service Category List Service: $_ $_ $_ $, Other: Select Service Category List Service: _ $_ S_ $_ $ _ Miscellaneous: Miscellaneous: $_ $_ $_ $_ Total $44.09 $_ $_ $_ 'Prescription Drug Rebate Credit per Covered Employee per month is the guaranteed Prescription Drug Rebate savings reflected as a Prescription Drug Rebate credit. Expected rebate amounts to be received by the Claim Administrator are passed back to the Employer with one hundred percent (100 %) of the expected amount applied as a credit on the monthly billing statement on a per Covered Employee per month basis. Rebate credits are paid prospectively to the Employer and shall not continue after termination of the Prescription Drug Program. (Further infcrmation concerning this credit is included in the governing Administrative Services Agreement to which this ASO BPA is attached under the section titled "CLAIM ADMINISTRATOR'S SEPARATE FINANCIAL ARRANGEMENTS WITH PHARMACY BENEFIT MANAGERS. -) Administrative Line Item Charges Frequency I Amount in s lx gen aso bpa (1.14 version) 7 �/ -� //70/ Other: Select Service Category Select Billing Frequency E_ List Service: _ If applicable, describe other: Dental: _ Other: Select Service Category Select Billing Frequency E_ List Service: If applicable, describe other: _ $_ Other: Select Service Category Select Billing Frequency $ _ List Service: _ If applicable, describe other: _ Other: Select Service Category Select Billing Frequency S_ List Service: If applicable, describe other: Miscellaneous: Select Billing Frequency $_ If applicable, describe other: _ Miscellaneous: Select Billing Frequency E_ If applicable, describe other: Total: Note: Additional services and/or fees may be itemized in the 'Miscellaneous" fields above or in the Additional Comments section below. Product I Service Dental 2014 Dental: _ $3.72 S_ E_ E_ Miscellaneous: $_ $_ E_ $_ Total $_ Additional Comments: _ Termination Administrative Charges ❑ NO CHANGES ❑ SEE ADDITIONAL comments The Termination Administrative Charge applicable to the Run -Off Period shall be equal to the sum of the amounts obtained by multiplying the total number of Covered Employees by category (per Covered Employee per individual or family composite) during the three (3) months immediately preceding the date of termination by the appropriate factors shown below. Product /Service 2014 Medical Run -off Administration Charge: $19.42 S_ E_ E_ Miscellaneous $_ $_ E_ $_ Total: Product/ Service 2014 Dental Run -off Administration Charge $2.89 $_ 1 $_ $_ Miscellaneous $_ 1 $_ 1 $_ $_ Additional Comments: / 9/ 7,�7 hcsc bt gen aso bps (1.14 version) 1. BlueCard Program /Network access fee: $ (Available upon request) 2. Not applicable to Grandfathered Plans External Review Coordination: Employer acknowledges and agrees: (i) to a fee of $700 for each external review requested by a Covered Person that the Claim Administrator coordinates for the Employer in relation to the Employer's Plan; (ii) that the Claim Administrator's coordination shall include reviewing external review requests to ensure that they meet eligibility requirements, referring requests to accredited external independent review organizations, and reversing the Plan's determinations if so indicated by external independent review organizations; and (iii) that the external reviews shall be performed by an independent third party entity or organization and not the Claim Administrator. Amounts received by Claim Administrator and external independent review organizations may be revised from time to time and may be paid each time an external review is undertaken. Further, Employer elects for external reviews to be performed under the Federal Affordable Care Act external review process. 3. Reimbursement Provision: Will Claim Administrator perform third party liability recovery (Reimbursement) services? ❑ Yes ❑ No If yes: It is understood and agreed that in the event the Claim Administrator makes a recovery on a third -party liability case, the Claim Administrator will retain 25% of any recovered amounts other than recovery amounts received as a result of, or associated with, any Workers' Compensation Law. 4. Claim Administrator's Thins Party Recovery Vendor: It is understood and agreed that in the event the Claim Administrator's Third Party Recovery Vendor makes a recovery on a claim, the Employer will pay no more than 25% of any recovered amount OTHER PROVISIONS ® NO CHANGES ❑ SEE ADDITIONAL PROVISIONS 1. Will BCBSTX issue Certificates of creditable Coverage (COCCs)? ❑ Yes ❑ No if yes: The Employer directs the Claim Administrator to issue to individuals, whose coverage under the Plan terminates during the term of the Administrative Services Agreement to which this ASO BPA is attached, a Certificate of Creditable Coverage, if required by applicable law. The Certificate of Creditable Coverage shall be based upon information required for issuance of a Certificate of Creditable Coverage to be provided to the Claim Administrator by the Employer and coverage under the Plan during the term of the Administrative Services Agreement. 2. Summary of Benefits & Coverage: a. Will Claim Administrator create Summary of Benefits & Coverage (SBC)? ® Yes. (Please answer question b. The SBC Addendum is attached.) ❑ No. If No, then the Employer acknowledges and agrees that the Employer is responsible for the creation and distribution of the SBC as required by Section 2715 of the Public Health Service Act (42 USC 300gg -15) and SBC regulations (45 CFR 147.200), as supplemented and amended from time to time, and that in no event will the Claim Administrator have any responsibility or obligation with respect to the SBC. The Claim Administrator is not obligated to respond to or forward misrouted calls, but may, at its option, provide participants and beneficiaries with Employer's contact information. A new clause (e) is added to Subsection C. in the Additional Provisions as follows: "(e) the SBC ". (Skip question b.) L Will Claim Administrator distribute the Summary of Benefits & Coverage (SBC) to participants and beneficiaries? ❑ No. Claim Administrator will create SBC (only for benefits Claim Administrator administers under the Agreement) and provide SBC to Employer in electronic format. Employer will then distribute SBC to participants and beneficiaries (or hire a third party to distribute) as required by law. ® Yes. Claim Administrator will create SBC (only for benefits Claim Administrator administers under the Agreement) and provide SBC to Employer in electronic format. Employer will then distribute to participants and beneficiaries as required by law, except that Claim Administrator will send the SBC in response to the occasional request received directly from individuals. ❑ Yes. Claim Administrator will create SBC (only for benefits Claim Administrator administers under the Agreement) and distribute SBC to participants and beneficiaries via regular hardcopy mail or electronically. Distribution Fee for hardcopy mail is $1.50 per package. The distribution fee will not apply to SBCs that Claim Administrator sends in response to the occasional request received directly from individuals. 3. Does Employer have any Employees that reside in Massachusetts? ❑ Yes ® No hcso be gen aso bpa (1.14 version) 9 / W 11,9e The Massachusetts Health Care Reform Act requires employers to provide, or contract with another entity to provide, a written statement to individuals residing in Massachusetts who had "creditable coverage' at any time during the prior calendar year through the employer's group health plan and to file a separate electronic report to the Massachusetts Department of Revenue verifying information in the individual written statements. Does the Employer direct Claim Administrator to provide written statements of creditable coverage to its Covered Employees who reside, or have enrolled dependents who reside, in Massachusetts and file electronic reports to the Massachusetts Department of Revenue in a manner consistent with the requirements under the Massachusetts Health Care Reform Act? Such written statements and electronic reporting shall be based on information provided to the Claim Administrator by the Employer and coverage under the Plan during the term of the Administrative Services Agreement, The Employer hereby certifies that, to the best of its knowledge, such coverage under the Plan is "creditable coverage" in accordance with the Massachusetts Health Care Reform Act. The Employer acknowledges that the Claim Administrator is not responsible for verifying nor ensuring compliance with any tax and /or legal requirements related to this service. The Employer or its Covered Employees should seek advice from their legal or tax advisors as necessary. ❑ Yes ❑ No if no: The Employer acknowledges it will provide written statements and electronic reporting to the Massachusetts Department of Revenue as required by the Massachusetts Health Care Reform Act. 4. Employer contribution: Comments: S. EHB Election: Employer elects EHBs based on the following: ® 1. EHBs based on a HCSC state benchmark: ❑ Illinois ❑ Oklahoma ❑ Montana ® Texas ❑ New Mexico ❑ 2. EHBs based on benchmark of a state other than IL, MT, NM, OK and TX If so, indicate the state's benchmark that Employer elects: [13, Other EHB, as determined by Employer. In the absence of an affirmative selection by Employer of its EHBs, then Employer is deemed to have elected the EHBs based on the Texas benchmark plan. B. This ASO Benefit Program Application (ASO BPA) Is Incorporated into and made a part of the Administrative Services Agreement with both such documents to be referred to collectively as the "Agreement" unless specified otherwise. ADDITIONAL PROVISIONS: A. Grandfathered Health Plans: Employer shall provide Claim Administrator with written notice prior to renewal (and during the plan year, at least 60 days advance written notice) of any changes that would cause any benefit package of its group health plan(s) (each hereafter a "plan ") to not qualify as a "grandfathered health plan" under the Affordable Care Act and applicable regulations. Any such changes (or failure to provide timely notice thereof) can result in retroactive and /or prospective changes by Claim Administrator to the terms and conditions of administrative services. In no event shall Claim Administrator be responsible for any legal, tax or other ramifications related to any plan's grandfathered health plan status or any representation regarding any plan's past, present and future grandfathered status. The grandfathered health plan form ( "Form "), if any, shall be incorporated by reference and part of the BPA and Agreement, and Employer represents and warrants that such Form is true, complete and accurate. B. Retiree Only Plans, Excepted Benefits and /or Self- insured Nonfederal Governmental Plans: If the BPA includes any retiree only plans, excepted benefits and/or self- insured nonfederal governmental plans (with an exemption election), then Employer represents and warrants that one or more such plans is not subject to some or all of the provisions of Part A (Individual and Group Market Reforms) of Title XXVII of the Public Health Service Act (and /or hose tx gen aso bps (1.14 version) 10 /G iy — related provisions in the Internal Revenue Code and Employee Retirement Income Security Act) (an "exempt plan status "). Any determination that a plan does not have exempt plan status can result in retroactive and/or prospective changes by Claim Administrator to the terms and conditions of administrative services. In no event shall Claim Administrator be responsible for any legal, tax or other ramifications related to any plan's exempt plan status or any representation regarding any plan's exempt plan status. C. Employer shall indemnify and hold harmless Claim Administrator and its directors, officers and employees against any and all loss, liability, damages, fines, penalties, taxes, expenses (including attorneys' fees and costs) or other costs or obligations resulting from or arising out of any claims, lawsuits, demands, governmental inquires or actions, settlements orjudgments brought or asserted against Claim Administrator in connection with (a) any plan's grandfathered health plan status, (b) any plan's exempt plan status, (c) any plan's design (including but not limited to any directions, actions and interpretations of the Employer), (d) any provision of inaccurate information, (e) the SBC, and/or (f) selection of employers EHB benchmark for the purpose of ACA. Changes in state or federal law or regulations or interpretations thereof may change the terms and conditions of administrative services. The provisions of paragraphs A -C (directly above) shall be in addition to (and do not take the place of) the other terms and conditions of administrative services between the parties. Additional provisions may apply as follows: Remove pre - existing condition limitations. hme be gen aso bpa (1.14 version) 11 / 1/ /�" I UNDERSTAND AND AGREE THAT: 1. The proposed fees are effective for 12 months, subject to contract provisions, and are based on the information and conditions stated. Final fees are subject to review based on actual enrollment results. If there is a 10% or greater variance in the enrollment and/or less than the minimum enrollment requirement of BCBSTX reserves the right to review the final fees. The information provided in this application is complete and accurate to the best of my knowledge. If this information is incomplete or inaccurate, BCBSTX may rerate the plan, withdraw the proposal or cancel the contract. 2. Only answer for new accounts: Has there been a significant change in the claims experience previously provided? ❑ Yes Ell If significant changes have been made, complete and attach Account Experience (Addendum to BPA). 1 Only answer for new accounts: Have there been any significant changes in the previously provided location(s) of eligible employees? ❑ Yes ❑ No If significant changes have been made, attach new census. 4. Only complete for new accounts: Receipt by BCBSTX of the advance administrative fee (where applicable), in the amount of $, and completed enrollment forms does not constitute approval and acceptance by the BCBSTX Home Office. 5. BCBSTX will report the value of all remuneration by BCBSTX to ERISA plans with 100 or more participants for use in preparation of ERISA Form 5500 schedules. Reporting will also be provided upon request to non -ERISA plans or plans with fewer than 100 participants. Reporting will include base commissions, bonuses, incentives, or other forms of remuneration for which your Producer /consultant is eligible for the sale or renewal of self- funded and /or insured products. Kim Marsh Authorized BCBSTX Representative Signature of Authorized Purchaser Account Executive Title Date 972 - 766 -5805 BCBSTX Telephone number hcsc tx ger aso it (1.14 version) 12 Co u 40 �uJ c4v- Title I IZa�l'� Date PROXY The undersigned hereby appoints the Board of Directors of Health Care Service Corporation, a Mutual Legal Reserve Company, or any successor thereof ( °HCSC "), with full power of substitution, and such persons as the Board of Directors may designate by resolution, as the undersigned's proxy to act on behalf of the undersigned at all meetings of members of HCSC (and at all meetings of members of any successor of HCSC) and any adjournments thereof, with full power to vote on behalf of the undersigned on all matters that may come before any such meeting and any adjournment thereof. The annual meeting of members shall be held each year in the corporate headquarters on the last Tuesday of October at 12:30 p.m. Special meetings of members may be called pursuant to notice mailed to the member not less than 30 nor more than 60 days prior to such meetings. This proxy shall remain in effect until revoked in writing by the undersigned at least 20 days prior to any meeting of members or by attending and voting in person at any annual or special meeting of members. Group No.: 080950 By: Print Signer's Name Here Group Name: Brazos Address Signature and Title City: State: Zip Code: Dated this day of Month Year Vol. host tx gen aso bpa (1.14 version) 13 ' - - " -19� /�� DAVIDSON DOCUMENT SOLUTIONS, INC. Appi �ecn No. can an Nc e..... e............... SOLUTIONS In CNai9er.�. ARIZONA DOCYNiN SOLUTION Flex Rental Program NG,IONA OOCYM[NT SOLUTIONS NEW MEXICO DOCUMENT SOLUTIONS ,11 L6nghorri Blvd #102 I Ill - Fax: 512.832.8255 The words you and your refer to the customer. The words Owner, we, us and our refer to Davidson Document Solutions, Inc.. Every attempt has been made to eliminate confusing language and create a simple, easy-to-read document. CUSTOMER e• • Fl/LL LEGAL NAME STREET ADDRESS Brazos County JP - Precinct 4 206 North Washington Avenue CRY STATE zip PHONE FAX Bryan Texas 77803 979- 361 -4405 979- 3614502 BILLING NAME (IF DIFFERENT FROM ABOVE) BILLING STREET ADDRESS Brazos County Purchasing Department 200 South Texas Avenue, Suite 352 CITY STATE ZIP E-MAIL Bryan Texas 77803 Iwilliams @co.brazos.tx.us EQUIPMENT LOCATION or DIFFERENT FROM AeOVEI MAKEIMOD I EL NOACCESSORIES CopystarCS -5050 PQE8903168 Term in Months 12 Payments of $ 200.00 12 (Plus Apolicabls Taaea) 0.00 (TES.) Rental Payment Period Is Mani Umesa Otherw ise indicated. (Plus Appilmoba Tayee) Payment includes 5 000 B &W images per month Excess Usage Charge monthly at $0.0155 per B &W image Payment Includes NA Color images per month Excess Usage Charge monthly at $ NA per Color image THIS IS A NON CANC ELABLE / IRREVOCABLE AGREEMENT, THIS AGREEMENT CANNOT BE CANCELED OR TERMINATED. Agreement and any supoerrio"b fully and PoMpey. You agree Net vm may mane Omer aaan oroora i —,,,^ ^^•= ­ ^_ ^••. .. ... •• w- -. -.._ aXX b, for Ne paymMt and mlgatgns of Nis Agreement We do FAX no"m ropy ya, If Ne nuanrnor is In de(eul',. Il Ne Wohno' defauXa you Na lmmedii pay in a 101 a rra due under Ne tams M Na Agreement and MI paten all to olAgaaona of to Agreement N p Is nedenary far ua m proceed I"pally 0 "Meru Nb 9i'An"y, you eaproany pafaglaph 14 and agree W pay or crib, UdWiri, oaemeys fees Inpunad In mdaoameM M Nis anary. You oo,a prat by Jury in any aclbn I TMeen ue and Naive transfer of venue. vuammer Moe eMOrdnp Nie 9uamnry. By sgnMp Nis puarenry, you aumalla ue ro edam credo bureau repOrN for credi [and mileNm pumoses. mmervep Upon your agi pai your DrorMses nor& will de Iris men h N'Upoob. 11/1712013 /� DATE OF DELIVERY CUSTOMER SIGNATURE pf 1rt�LyE Pagel oft _. �. /./ Pg., io AGREEMENT BETWEEN COUNTY AND ENGINEER THIS DOCUMENT HAS WITH AN ATTORNEY IS MODIFICATION. IMPORTANT LEGAL CONSEQUENCES; CONSULTATION ENCOURAGED WITH RESPECT TO ITS COMPLETION OR THIS AGREEMENT is made on the 26 day of November 2013, Between the COUNTY: BRAZOS COUNTY, TEXAS c/o Brazos County Commissioners' Court Attention: County Judge 200 South Texas Ave., Ste. 332 Bryan, Texas 77803 and the ENGINEER: Mitchell & Morgan 511 University Dr. East, Ste. 204 College Station TX 77840 for the following PROJr,CT: Professional Engineering and Surveying Services for Ilones Creek drainage structures and I &GN preliminary _desi The COUNTY and ENGINEER agree as set forth below. ARTICLE I ENGINEER'S RESPONSIBILITY 1.1 ENGINEER'S SERVICE 1.1.1 The ENGINEER'S services consist of those services performed by the ENGINEER, ENGINEER'S employees and the ENGINEER'S consultants as enumerated in Articles 2 and 3 of this Agreement. 1.1.2 The ENGINEER'S services shall be performed as expeditiously as is consistent with professional skill and care and the orderly progress of the Work. The ENGINEER shall submit for the COUNTY'S approval a schedule for the performance of the ENGINEER'S services which may be adjusted as the Project proceeds and shall include allowances for periods of time Agreement aetaxen County and Engineer Vol 8 Page 1 or to _ _l 9/ �y. /� required for the COUNTY'S review and for approval of submissions by authorities having jurisdiction over the Project. Time limits established by this schedule approved by the COUNTY shall not, except for reasonable cause, be exceeded by the ENGINEER or the COUNTY. ARTICLE II SCOPE OF ENGINEER'S BASIC SERVICES 2.1 DEFINITION 2.1.1 The ENGINEER'S Basic Services consist of those described in attached Exhibit "A" and incorporated by reference hereto — SCOPE OF BASIC SERVICES TO BE PROVIDED BY Mitchell & Morgan , TO BRAZOS COUNTY. ARTICLE III ADDITIONAL SERVICES 11 GENERAL 3.1.1 The services described in attached Exhibit "A" as Additional Services are not included in the Basic Services. It is expressly understood and agreed that ENGINEER shall not furnish any of the additional services without the prior written authorization of the COUNTY or the COUNTY'S designee. The COUNTY shall have no obligation to pay for such additional services, which have been performed without the prior written authorization of the COUNTY as herein above provided. 3.1.2 Services which could possibly be required, but at the time of this Agreement were yet to be determined and which are not included in the Basic Services or Additional Services as identified and described in EXHIBIT "A ", shall be considered Contingent Additional Services. A list of possible Contingent Additional Services that could be needed as the Project proceeds is included at the end of Exhibit "A." 3.1.3 It is expressly understood and agreed that the ENGINEER shall not furnish any of the Contingent Additional Services without the prior written authorization of the COUNTY or the COUNTY'S designee. The COUNTY shall have no obligation to pay for such Contingent Additional Services, which have been performed without the prior written authorization of the COUNTY as herein above provided. ARTICLE IV COUNTY'S RESPONSIBILITY 4.1 The COUNTY shall provide full information regarding requirements for the Project, including a program, which shall set forth the COUNTY's objective, schedules, constraints and criteria. 4.2 The COUNTY shall establish and update an overall budget for the Project, including the Constriction Cost, the COUNTY'S other costs and reasonable contingencies related to all of these costs. Agreement netwwn County and Engineer Vol. Page 2 of 10 l Qf Pg. __ 4.3 The COUNTY shall designate a representative authorized to act on the COUNTY'S behalf with respect to the Project. The COUNTY, or such authorized representative, shall render decisions in a timely manner pertaining to documents submitted by the ENGINEER in order to avoid unreasonable delay in the orderly and sequential progress of the ENGINEER'S service. 4.4 The COUNTY shall give prompt written notice to the ENGINEER if the COUNTY becomes aware of any fault or defect in the Project or non - conformance with the contract documents. Any delay by the COUNTY in providing said notice shall not constitute a waiver, a bar or act to estop the COUNTY from exercising any of its rights under this contract. 4.5 Examine all studies, reports, sketches, drawings, specifications, proposals and other documents presented by the ENGINEER, obtain advice of an attorney, insurance counselor and other consultants as the COUNTY deems appropriate for such examination and render in writing decisions pertaining thereto within a reasonable time so as not to delay the services of the ENGINEER. 4.6 The proposed language of certificates or certifications requested of the ENGINEER or the ENGINEER'S consultants shall be submitted to the ENGINEER for review and approval at least 14 days prior to execution. The COUNTY shall not request certifications that would require knowledge or services beyond the scope of this Agreement. 4.7 The COUNTY shall also provide those specific items identified in the attached Exhibit A incorporated by reference hereto — ITEMS TO BE PROVIDED BY THE COUNTY TO THE ENGINEER. ARTICLE V CONSTRUCTION COST 5.1 DEFINITION 5.1.1 The Construction Cost shall be the total cost or estimated cost to the COUNTY of all elements of the Project designed or specified by the ENGINEER. 5.1.2 The Construction Cost shall include the cost at current market rates of labor and materials furnished by the COUNTY and equipment designed, specified, selected or specially provided by the ENGINEER, plus a reasonable allowance for the Contractor's overhead and profit. In addition, a reasonable allowance for contingencies shall be included for market conditions at the time of bidding and for changes in the work during construction. 5.1.3 Construction Cost does not include the compensation of the ENGINEER and the ENGINEER'S consultants, the costs of the land, right -of -way, financing or other costs which are the responsibility of the COUNTY. 5.2 RESPONSIBILITY FOR CONSTRUCTION COSTS 5.2.1 Evaluations of the COUNTY'S Project budget, preliminary estimates of Construction Cost and detailed estimates of Construction Cost, if any, prepared by the ENGINEER, represent the ENGINEER'S best judgment as a design professional familiar with the construction industry. It is recognized, however, that neither the ENGINEER nor the COUNTY has control over the cost of labor, materials or equipment, over the Contractor's methods of determining bid prices, Agreement aetw= Cowny wid Engineer V oL l .. Pg. Page 3 of 10 ___ � _ /_ %_ 4/� or over competitive bidding, market or negotiating conditions. Accordingly, the ENGINEER cannot and does not warrant or represent that bids or negotiated prices will not vary from the COUNTY'S Project budget or from any estimate of Construction Cost or evaluation prepared or agreed to by the ENGINEER. ARTICLE VI USE OF ENGINEER'S DRAWINGS, SPECIFICATIONS AND OTHER DOCUMENTS 6.1 The COUNTY shall be the absolute and unqualified owner of all drawings, preliminary layouts, record drawings, sketches and other documents prepared pursuant to this Agreement by the ENGINEER with the same force and effect as if the COUNTY prepared same. Copies of complete or partially completed mylar reproducible, preliminary layouts, record drawings, sketches and other documents prepared pursuant to this Agreement shall be delivered to the COUNTY when and if this Agreement is terminated or upon completion of this Agreement, whichever occurs first. The ENGINEER may retain one set of reproducible copies of the documents and these copies shall be for the ENGINEER'S sole use in preparation of studies or reports for the COUNTY. The ENGINEER is expressly prohibited from selling, licensing, or otherwise marketing or donating these documents, or using the documents in preparation of other work for any other client, without the prior express written permission of the COUNTY. 6.2 All documents including reports, drawings and specifications prepared by the ENGINEER pursuant to this Agreement are instruments of service in respect of the Project. They are not intended or represented to be suitable for reuse by the COUNTY or others on extensions of the Project or on any other project. Any reuse without written verification or adaptation by the ENGINEER for the specific purposes intended will be at the COUNTY'S sole risk and without liability or legal exposure to the ENGINEER. Any such verification or adaptation will entitle the ENGINEER to further compensation at rates to be agreed upon by the COUNTY and the ENGINEER. 6.3 Submission or distribution of documents to meet official regulatory requirements or for similar purposes in connection with the Project is not to be construed as publication in derogation of the ENGINEER'S reserved rights. ARTICLE VII TERMINATION, SUSPENSION OR ABANDONMENT 7.1 This Agreement may be terminated by either party upon not less than fourteen (14) days written notice should the other party fail to substantially perform in accordance with the terms of this Agreement through no fault of the party initiating the termination. 7.2 If the COUNTY suspends the Project for more than thirty (30) consecutive days, the ENGINEER shall be compensated for services performed prior to notice of such suspension. 7.3 This Agreement may be terminated by the COUNTY upon not less than fourteen (14) days written notice to the ENGINEER in the event that the Project is permanently abandoned. If the COUNTY abandons the Project for more than ninety (90) consecutive days, the ENGINEER may terminate this Agreement by giving written notice, Agreement Between County tuW Engineer Page 4 of 10 Vol. � pg•_- f 7.4 If the COUNTY fails to give prompt written authorization to proceed with any phase of services after completion of the immediately preceding phase, the ENGINEER may, after giving seven (7) days written notice to the COUNTY, suspend services under this Agreement. 7.5 Failure of the COUNTY to make payments to the ENGINEER in accordance with this Agreement shall be considered substantial nonperformance and cause for termination. 7.6 If the COUNTY fails to make payment when due to the ENGINEER for services and expenses, the ENGINEER may, upon seven (7) days written notice to the COUNTY, suspend performance of services under this Agreement. Unless the ENGINEER receives payment in full within seven (7) days of the date of the notice, the suspension shall take effect without further notice. In the event of a suspension of services, the ENGINEER shall have no liability to the COUNTY for delay or damage caused by the COUNTY because of suspension of services. 7.7 In the event of termination that is not the fault of the ENGINEER, the ENGINEER shall be compensated for services performed prior to termination, together with Reimbursable Expenses, if any, then due. ARTICLE VIII MISCELLANEOUS PROVISIONS 8.1 Unless otherwise provided, this Agreement shall be governed by the law of the principal place of business of the COUNTY. Venue for any dispute or disagreement regarding the terms of this Agreement shall be in Brazos County, Texas. 8.2 Causes of action between the parties to this Agreement pertaining to acts or failures to act shall be deemed to have accrued and the applicable statutes of limitation shall commence to run not later than either the date of Substantial Completion, or the date of issuance of the final Certificate for Payment for acts or failures to act occurring after Substantial Completion. 83 The COUNTY and the ENGINEER, respectively, bind themselves, their partners, successors, assigns and legal representatives to the other party to this Agreement and to the partners, successors, assigns and legal representative of such other party with respect to all covenants of this Agreement. Neither the COUNTY nor the ENGINEER shall assign this Agreement without the express written consent of the other party. 8.4 This Agreement represents the entire integrated agreement between the COUNTY and the ENGINEER and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both the COUNTY and the ENGINEER. 8.5 Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the COUNTY or the ENGINEER. 8.6 Unless otherwise provided for in this Agreement, the ENGINEER and the ENGINEER'S consultants have no responsibility for the discovery, presence, handling, removal or disposal of, or exposure of persons to, hazardous materials in any form at the Project site, including but not limited to asbestos, asbestos products, polychlorinated biphenyl (PCB) or other toxic substances. Agreement nemeen County and Engineer Q O �/ Page 5 of 10 Vol. —_I l_� Pg. �� 8.7 The ENGINEER shall have the right to include representations of the design of the Project, including photographs, among the ENGINEER'S promotional professional materials. The ENGINEER'S materials shall not include the COUNTY'S confidential or proprietary information, if the COUNTY has previously advised the ENGINEER in writing of the specific information considered by the COUNTY to be confidential or proprietary. 8.8 COMPLIANCE AND STANDARDS. The ENGINEER agrees to perform the work hereunder in accordance with generally accepted standards applicable thereto, and shall use that degree of care and skill commensurate with the engineering profession to comply with all applicable state, federal and local laws, ordinances, rules and regulations relating to the work to be performed hereunder and the ENGINEER'S performance. 8.9 SURVEYING SERVICES: In accordance with the Professional Land Surveying Practices Act of 1989, the COUNTY is informed that any complaints about surveying services may be forwarded to the Texas Board of Professional Land Surveying, 7701 North Lamar, Suite 400, Austin, Texas 78752, (512) 452 -9427. 8.10 INDEMNIFICATION: ENGINEER shall save and hold harmless the COUNTY from and against any and all claims and liability due to activities of the ENGINEER, its .agents or employees, performed under this Agreement and which result from any negligent act, error, or omission of the ENGINEER, or of any person employed by the ENGINEER. The ENGINEER shall also save harmless the COUNTY from and against any and all expenses, including attorney's fees which might be incurred by the COUNTY in litigation, or otherwise, resisting said claims or liabilities which might be imposed on the COUNTY as the result of such activities by the ENGINEER, its agents or employees. 8.11 LIQUIDATED DAMAGES: It is acknowledged that the ENGINEER's failure to achieve substantial completion of the Work within the Contract Time provided by the Contract Documents will cause the COUNTY to incur substantial economic damages and losses of types and in amounts which are impossible to compute and ascertain with certainty as a basis for recovery by the COUNTY of actual damages, and that liquidated damages represent a fair, reasonable and appropriate estimate thereof. Accordingly, in lieu of actual damages for such delay, the ENGINEER agrees that liquidated damages may be assessed and recovered by the COUNTY as against ENGINEER and its Surety, in the event of delayed completion and without the COUNTY being required to present any evidence of the amount or character of actual damages sustained by reason thereof, therefore ENGINEER shall be liable to the COUNTY for payment of liquidated damages in the amount of $0 for each day that Substantial Completion is delayed beyond the Contract Time as adjusted for time extensions provided by the Contract Documents. Such liquidated damages are intended to represent estimated actual damages and are not intended as a penalty, and ENGINEER shall pay them to COUNTY without limiting COUNTY's right to terminate this agreement for default as provided elsewhere herein. Agreement Dawwn Cuwty and Engineer e, t'age a orlo Vol. - -_ %�% -- Pg�_�� ARTICLE IX PAYMENTS TO THE ENGINEER 9.1 PAYMENTS ON ACCOUNT OF BASIC SERVICES 9.1.1 Upon approval by the COUNTY, or the COUNTY'S designee, payment for Basic Services shall be made monthly and shall be in proportion to services performed that month within each phase of service. 9.2 PAYMENTS ON ACCOUNT OF ADDITIONAL SERVICES 9.2.1 Upon approval by the COUNTY or the COUNTY'S designee of the ENGINEER'S statement of services rendered or expenses incurred, payment on account of the ENGINEER'S Additional Services and for Reimbursable Expenses shall be made monthly. 9.3 PAYMENTS WITHHELD 9.3.1 No deductions shall be made from the ENGINEER'S compensation on account of penalty, liquidated damages or other sums withheld from payments to Contractors, or on account of the cost of changes in the Work other than those for which the ENGINEER has been found to be liable. 9.4 ENGINEER'S ACCOUNTING RECORDS 9.4.1 Records of Reimbursable Expenses pertaining to Additional Services and services performed on an hourly basis shall be available to the COUNTY or the COUNTY'S authorized representative at mutually convenient times. 9.5 LIMIT OF APROPRIATION 9.5.1 Prior to the execution of this Agreement, the ENGINEER has been advised by the COUNTY and the ENGINEER fully understand and agrees, such understanding and agreement being of the absolute essence to this Agreement, that the total maximum compensation that ENGINEER may become entitled to hereunder, and the total maximum sum that the COUNTY shall become liable to pay to the ENGINEER hereunder, shall not, under any conditions, circumstances or interpretations hereof, exceed the sum certified as available by the County Auditor in the Auditor's Certificate attached hereto. ARTICLE X BASIS OF COMPENSATION The COUNTY shall compensate the ENGINEER from funds obtained through current revenue of Brazos County as follows: 101 BASIC COMPENSATION 10.1.1 For Basic Services, as described in Article 2, Basic Compensation shall be computed as follows: Agreement Between Coonty and Engineer LO —� / p / 9j1 Page 7 of 10 In accordance with the attached Exhibit "A" incorporated by reference hereto, SCHEDULE OF FEES. 10.2 COMPENSATION FOR ADDITIONAL SERVICES 10.2.1 For Additional Services of the ENGINEER, as described in Article 3, compensation shall be computed as follows: In accordance with the attached Exhibit "A" incorporated by reference hereto, SCHEDULE OF FEES. 10.3 COMPENSATION FOR CONTINGENT ADDITIONAL SERVICES 10.3.1 For Contingent Additional Services of the ENGINEER, as described in Article 3, compensation shall be computed as follows: In accordance with the attached Exhibit "A" incorporated by reference hereto, SCHEDULE OF FEES. 10.3.2 Pa yments shall be made by the COUNTY in accordance with Texas Government Code Chapter 2251. The COUNTY shall pay the ENGINEER'S statement as approved by the COUNTY's designee within thirty (30) days after the COUNTY'S designee's approval of the same, provided that the approval or payment of any such statement shall not be considered to be evidence of performance by the ENGINEER to the point indicated by such statement or of receipt or acceptance by the COUNTY of the work covered by such statement. ARTICLE XI OTHER CONDITIONS OR SERVICES 11.1 INSURANCE 11.1.1 The ENGINEER shall file with the COUNTY a Certificate of Errors and Omissions Insurance having minimum limits of One Million and No /100 Dollars ($1,000,000.00) for each occurrence and annual One Million and No /100 Dollars ($1,000,000.00) aggregate. Such Errors and Omissions Insurance shall have a deductible not in excess of Two Hundred Thousand and No /100 Dollars ($200,000.00) self - insured. Such Certificate shall bear the endorsement "Not to be canceled without thirty (30) days prior notice to BRAZOS COUNTY, TEXAS." The ENGINEER shall maintain the Errors and Omissions Insurance at all times this Agreement is in effect and for a period of five (5) years after completion of the Project. Failure to maintain the required insurance shall be deemed to be a material breach of this Agreement. 11.1.2 The ENGINEER shall also provide Worker's Compensation, automobile and comprehensive general liability policies. The ENGINEER shall deliver the insurance certificates to the COUNTY. The coverage provided herein shall contain an endorsement providing thirty (30) days notice to the COUNTY prior to any cancellation of coverage. Said coverage shall be written by an insurer acceptable to the COUNTY and shall be in a form acceptable to the COUNTY. If the ENGINEER has canceled or allowed to lapse any of these insurance policies then the COUNTY may pay for such insurance and may hold the amount of such payment out of the ENGINEER's fees or be otherwise reimbursed. Failure to maintain the required insurance shall be deemed to be a material breach of this Agreement. Agreement Between Cotnty and Engineer Page 8 of 1 o Vol. __ P9•�� 11.2 PERIODS OF SERVICE 11.2.1 The ENGINEER shall begin work immediately upon receipt of the Notice -to- Proceed in writing by the COUNTY or the COUNTY's designee. The project will proceed according to the schedule shown in Exhibit "A." The schedule makes certain assumptions regarding review processes and other activities that are beyond the control of the ENGINEER. 11.2.2 Working days shall be defined as standard workdays between Monday and Friday, exclusive of holidays. 11.2.3 This schedule assumes an orderly progression of the ENGINEER'S services. Delays beyond the control of the ENGINEER may be cause for extension of this period of service, in which case the ENGINEER shall submit in writing to the COUNTY its request for such extensions a minimum of thirty (30) calendar days prior to the end of the affected service period. 11.2.41 f the COUNTY has requested significant modifications or changes in the general scope, extent or character of the Project, the time or performance of the ENGINEER'S services shall be adjusted equitably. Agreement B tween County and Engineer / 104-d Page 9 01-10 Vol I g t__. _.. This Agreement entered into as of the day and year first written above. The undersigned officers and /or agents of the parties hereto are the properly authorized officials and have the necessary authority to execute this Agreement on behalf of the parties hereto, and each party hereby certifies to the other that any necessary resolution extending said authority have been duly passed and are now in force and effect. BRAZOS COUNTY, TEXAS Duane eters, County Judge Acting by and through the authority of the Brazos County Commissioners Court Attest: County Clerk ENGINEERING FIRM Agrcement Betwccn Cowry and Engineer q / / �� Page 10 of 10 EXHIBIT A 4 $600 TASK BREAKDOWN 3 $450 Hopes Creek Drainage Study 8 $1,200 I &GN Road Preliminary Engineering 8 $1,200 Generate Ex. 10, 25, 100, & 500 Year Profiles at IGN and S.Dowling Hours Cost Hydrologic Model 8 $1,200 Assemble Topo Map from Aerial Data 4 $600 Generate Drainage Basins and Pt's of Study 3 $450 Generate Parameters for Drainage Basins 6 $900 Build HEC -1 Model 4 $600 Proof Model 4 $600 Generate 10, 25, 100, & 500 Year Flows at IGN and S.Dowling 0 $0 Develop Exhibits 4 $600 Hydraulic Model Define Stream Center Line and Xsections 4 $600 Extract Elevation data from Xsections & DTM 3 $450 Build HEC -RAS 4.1 Steady Model 8 $1,200 Proof Model 8 $1,200 Generate Ex. 10, 25, 100, & 500 Year Profiles at IGN and S.Dowling 2 $300 Analyze Drainage Structure Options 8 $1,200 Generate Proposed 10, 25, 100, & 500 Year Profiles at IGN and S.Dowling 4 $600 Write Text of Drainage Report per Guidelines 15 $2,250 Develop Exhibits 2 $300 Road P &P's Survey. Topo and ROW L. S. $18,590 Geotechnical Study ! Design L.S. $7,150 Import Survey Pts, Generate Break Lines, Develop Combined DTM 6 $900 Develop Existing Roadway P &P 4 $600 Develop 3 Proposed Roadway Option P &P's 4 $600 Develop Quantity Estimates on 3 Proposed Roadway Options 5 $750 Develop Quantity Estimates on 3 Proposed Structure Options 3 $450 Develop Exhibits 2 $300 Cost Estimate & Final Report Estimate Roadway Cost wrt Profile Adjustments 6 $900 Estimate Drainage Structure Costs 7 $1,050 Compile Final Report 4 $600 Total Cost: $43,740 Additional Services: Final Design Drawings Bid Documents Contract Documents FEMA Submittal Documents 'All items not listed will be considered additional services Page I Y BRAZOS COUNTY ROAD AND BRIDGE DEPARTMENT R. Alan Munger, PE, CTM, County Engineer Memorandum Date: November 20, 2013 To: Commissioners Court From: R. Alan Munger, P.E. This agenda item seeks Commissioners Court Approval to acquire and retain professional engineering services of the firm Mitchell & Morgan to provide drainage studies and preliminary engineering along Hopes Creek drainage channel at 1 &GN Road and at South Dowling Road. At 1 &GN Road, there are 3 existing 84" Corrugated Metal Pipe Culverts. These culverts began to exhibit failure on October 31" and the roadway was closed between North Graham and Capstone. The existing corrugated metal has corroded and failed (likely due to their proximity to wastewater effluent upstream). The County requested and received a quote from Jamail & Smith Construction for approximately $261,000 to construct plastic pipe "sleeves" for a culvert repair. Road & Bridge deemed this as prohibitively expensive. We believe that we would better serve the County and provide either Concrete Box Culverts or a Bridge Structure as a Roadway Capital Improvement Project and work to improve the roadway geometry (and safety of roadway). 2617 Highway 21 West Bryan, Texas 77903 Office (979)822 -2127 / Fax (979)775 -0453 €i►�1 MORGAN R. Alan Munger P.E. CFM Brazos County Engineer Brazos County Road and Bridge Department 2617 Highway 21 West Bryan, Texas 77803 20Nov13 RE: Proposal and Scope of Work for ENGINEERING for Hopes Creek Drainage Structures and I &GN Road Preliminary Design, Brazos County, Texas Dear Alan Thank you for the opportunity to provide professional engineering services for this project. We have reviewed your request and are pleased to offer this Proposal. As we understand the scope, you need a drainage study showing the flows in Hopes Creeks (Tributary 10 per the current FEMA FIRM) at 1 &GN Road and South Dowling Road. The flows will be used to determine the most cost effective drainage structure at those locations. Furthermore, you need preliminary engineering drawings and an estimate of cost to widen I &GN between North Graham Road and Capstone Road (4400 L.F.) which may include lowering the profile of the roadway. These preliminary drawings may be used by Brazos County roadway crews to construct the roadway and drainage structures in lieu of final drawings used for bidding and construction. We are ready to move forward with this project immediately. Please see the attached schedule for the proposed time line. This schedule is contingent upon getting a Notice to Proceed on November 22, 2013. The project team will not change from that submitted in RFQ 42013 -39. This project can additionally serve tc provide Brazos County with Flood Mapping for this tributary of Hopes Creek. The scope does not imply submittal of the floodplain mapping to FEMA for inclusion on the FIRMS, but the data can be used as "Best Available" data for regulation by the floodplain administrator. This approach will save roughly eight thousand dollars in cost over submitting the study to FEMA for adoption. This project offers a challenge with working within the existing rights -of -way. As a cost savings measure we will conduct the topographic survey first and endeavor to keep all construction within the rights -of -way. The cost of writing easements is a separate line item and this cost will not be incurred unless it is determined to be the most cost effective solution. We see no real or potential conflicts of interest in this scope. In order to complete this scope, we have broken down the scope into work tasks in order to estimate the cost associated with this scope. The breakdown and cost (fee) associated with each task can be seen in Exhibit 1, Task Breakdown. The schedule can be seen in Exhibit 2, Schedule. 511 UNIVERSI IV DRIVL EASI, SUITE 204 • COLLEGE STATION, TX77a4D • T St9.260.5963 • 1° 919.260.356a FWMC443 • CIWLWAIL RAIG HS'WPULKS HYDRDIDGY � J711M - STRlUS • SITER ?4 - USWd is IntoamilchNiandmorgan.cam • % w mivhchndn rgaamm Vol. / 71 pg,_ The total fee for this project scope shall be $43,740. The RFP lists numerous tasks which will likely not be required for this scope. Because the tasks are not essential we have not included the cost of these tasks in this proposal in order to minimize the cost of services. Should some of the listed tasks become essential, the service can be added at the rates shown below. Sr. Professional Engineer - Development Coordination $150/hr Sr. Professional Design Engineer $110/hr EIT $85/hr Drafting $651hr Administrative $55 /hr Invoices will be submitted monthly based on work completed during that month. We do require a signed contract in order to begin work. We look forward to working with you on this project. Sincerely, JOEL J. MITCHELL <..ea6ae� Apr` °FF���sTE �;� J EL J. MITCHELL, P.,E. .9 NAL.V ohell. Morgan, LLP Firm F1443 Cc: file Attachments: Exhibit 1 —Task Breakdown Exhibit 2 — Schedule Exhibit 3 — Proposal for Survey Exhibit 4 — Proposal for Geotechnical Design EXHIBIT 1 4 $600 TASK BREAKDOWN 3 $450 Hopes Creek Drainage Study 8 $1,200 UGN Road Preliminary Engineering 8 $1,200 Generate Ex. 10, 25, 100, & 500 Year Profiles at IGN and S.Dowling Hours Cost Hydrologic Model 8 $1,200 Assemble Topo Map from Aerial Data 4 $600 Generate Drainage Basins and Pt's of Study 3 $450 Generate Parameters for Drainage Basins 6 $900 Build HEC -1 Model 4 $600 Proof Model 4 $600 Generate 10, 25, 100, & 500 Year Flows at IGN and S. Dowling 0 $0 Develop Exhibits 4 $600 Hydraulic Model Define Stream Center Line and Xsections 4 $600 Extract Elevation data from Xsections & DTM 3 $450 Build HEC -RAS 4.1 Steady Model 8 $1,200 Proof Model 8 $1,200 Generate Ex. 10, 25, 100, & 500 Year Profiles at IGN and S.Dowling 2 $300 Analyze Drainage Structure Options 8 $1,200 Generate Proposed 10, 25. 100, & 500 Year Profiles at IGN and S.Dowling 4 $600 Write Text of Drainage Report per Guidelines 15 $2,250 Develop Exhibits 2 $300 Road P &P's Survey: Topo and ROW L.S. $18,590 Geotechnical Study/ Design L. S. $7,150 Import Survey Pts, Generate Break Lines, Develop Combined DTM 6 $900 Develop Existing Roadway P &P 4 $600 Develop 3 Proposed Roadway Option P &P's 4 $600 Develop Quantity Estimates on 3 Proposed Roadway Options 5 $750 Develop Quantity Estimates on 3 Proposed Structure Options 3 $450 Develop Exhibits 2 $300 Cost Estimate & Final Report Estimate Roadway Cost wrt Profile Adjustments 6 $900 Estimate Drainage Structure Costs 7 $1,050 Compile Final Report 4 $600 Total Cost: $43,740 Page I /V;lc 170 0 C °a m u pl N Lit T C •i " V v f10 S� 6C Aea K A., LC Aga BC Asa Sc Aga PE -0 CC Ago ZE Ma LE Ago N ABU 6Z Ago BZ Aso LZ ABC] Aeo SZ Aeo PZ Aga CZ Aga ZZ Ago LZ Aga OZ Aga SL ABU BL Ago LL AEU BL Ago SL Aga n Avo CL APa Z L AEG L L Ago 0L Aga 6 Ala 6 Aga L ABo 9 M S Ma 1 ABC C Aga Z ABC) L Aga PPBOmd BI PenBN xi 40 vivUPU3 n nnnnnnnnnnnnnnnn nnnnnnnn nnn� S - E--------- Sa-- S-S- -- also PSIS nnnnnnnnnnnnnnn nnnnnnnnn�nnnn e�333_�a n 8?1 33�n2g.3 ���eN C`kC �r��ei SrA��SAAASSA �S� A oomp+d L L i f a S B L 0 60LLLZLCLIISLOL L L6LBLKZZU61OZ6LLZ6Z (#Asp)u0l Plna - - - - ^ - - - - - NN -N n NA - - - - - - - - N - QQQ S y f a 55 g e L Y 3 n o vi 0 0 Z n -6m c mob 2 IL x ,P B ga �m ¢ SAI- 1, o'o's w;ou figg§§ � £ o 38s�a�8 13q &5318 8 E ;11 Pq i99 i EXHIBIT 3 - PROPOSAL FOR SURVEY 1722 Broadmoor Ste. #105 rd TRONG Bryan, Texas 77802 Phone: (979) 776 — 9836 URVEYING, LLC Fax: (979) 731 —0096 , Email: curtis @strongsurveying.com `. November 13, 2013 Joel Mitchell, PE Mitchell & Morgan, LLP 511 University Dr. E, Ste. 204 (979) 260 -6963 (979) 260 -3564 FAX RE: Cost Estimate for I & GN Road Improvements and Drainage Topo for 2 Culverts Dear Joel, I appreciate the opportunity to provide professional surveyng services for your firm. Please let this letter serve as a cost estimate for the following services: i. Topographic survey along I & GN Road from North Graham to Capstone at approximate 50 ft. intervals from Approximate R.O.W, to R.O.W. and culvert X- Sections( $ 12,600.00) 2. There are numerous utilities along the roadway. Coordinate with Dig -Tess to locate and survey all existing utilities. (Strong Surveying will not be responsible for unmarked or mis- marked utilities) 3. Horizontal and Vertical Control, ( $ 1200.00) 4. Deed Research to set up the Approximate R.O.W. Lines along I & GN Road. ( $ 300.00) 5. X- Sections for 600 ft of Roadway and Culvert at South Dowling Road $ 2800.00) TOTAL COST NOT TO EXCEED $ 16,900.00. The topographic survey for I & GN and South Dowling Road should take approximately 15 working days to complete depending upon weather. Should the boundary surveys be necessary, the timeframe for completing those will depend upon right of entries to each property and approximately 2 days for each parcel. Strong Surveying, LLC will provide an electronic cad file along with an ASCII file as the final product. This survey does not include surveying back properties to establish the exact R.O.W. Lines of Roadway. Should you have any questions regarding this cost estimate, please do not hesitate to contact me a1776- 9836. Sincerely, H. Curtis Strong, RPLS Via:email EXHIBIT 4 - PROPOSAL FOR GEOTECHNICAL SURVEY C S C November 19, 2013 Mitchell & Morgan, LLP 511 University Drive East College Station, Texas 77840 Attention: Ms. Joel Mitchell, P.E., Partner Re: Proposal to Perform Subsurface Exploration and Geotechnical Study In Connection with the Proposed Reconstruction of I &GN Road From The Intersection With Graham Road North to the Intersection with Capstone Drive Brazos County, Texas Dear Mr. Mitchell CSC Engineering & Environmental Consultants, Inc. (CSC) is pleased to submit to Mitchell & Morgan, LLP (M &M) this proposal to perform a subsurface exploration and geotechnical study in connection with the proposed reconstruction of 1 &GN Road from the intersection with Graham Road North to the intersection with Capstone Drive in Brazos County, Texas. This proposal is submitted in response to a request from Mr. Joel Mitchell, P.E., partner with Mitchell & Morgan, LLP (M &M), the design engineers for the project in a telephone conversation of November 13, 2013. A description of project background information, proposed scope of services, and associated costs are presented for your consideration. I. UNDERSTANDING OF PROJECT A. Project Information Information concerning the project was developed during the previously referenced telephone conversation with Mr. Mitchell, P.E., of M &M on November 13, 2013. B. General Description of Project CSC understands that Brazos County (County) is considering reconstructing the portion of the existing I &GN Road between the intersection with the Graham Road North in the north to the intersection with Capstone Drive in the south. The reconstruction is being planned due to several localized distressed areas of the existing pavement and the anticipated significant increase in heavy- weight truck traffic along the roadway. The total length of roadway planned for reconstruction extends over a total distance of approximately 4,350 linear feet. 3407 Tabor Road Phone(979)778 -2810 Bryan, Texas 77808 Fax (979) 778 -0820 1 Ms. Joel Mitchell, P.E., Partner; Mitchell & Morgan, LLP Proposal to Perform Subsurface Exploration and Geotechnical Study For Proposal Reconstruction of I &GN Road Between Graham Road North and Capstone Drive Brazos County, Texas Page 2 The proposed roadway section will be a standard two -lane rural roadway section with a width of approximately 32 feet as measured from edge to edge of pavemeot. The proposed reconstructed pavement will likely consist of a flexible pavement section which may include Portland cement concrete (PCC) ribbon curbs open side ditches for drainage. The flexible pavement section will possibly consist of a surface course of hot -mix asphaltic concrete (HMAC) with an underlying base course of crushed limestone rock over a lime - stabilized subgrade soil layer. However, other pavement layers including "black base" and geogrids are also being considered. Moreover, consideration will also be given to the possible use of rigid pavement sections with a PCC surface course over a stabilized soil subgrade. C. Traffic Characterization We are not aware of any specific traffic studies that have been performed to define the character and volume of the traffic utilizing I &GN Road. Therefore, no specific traffic information, such as traffic volumes, patterns, and vehicle characteristics have been developed for the existing roadway. However, we believe that I &GN Road is characterized as a four (4) lane major collector roadway under the City of College Station's Thoroughfare Plan (June 2008) and consequently, traffic volumes can be estimated from the Bryan/College Station Unified Design Guidelines for Streets and Alleys, which is hereinafter referred to as Guidelines. Table V — Street Classification Definitions in the above referenced Guidelines defines a major collector roadway as... A street which primarily serves vehicular traffic (in the general range of S, 000 to 10,000 VP [vehicles per day] f°om residential streets and minor collectors to arterials. However, we believe that the percentage of the traffic on this major collector roadway will consisted of only a small percentage of medium- to heavy - weight trucks since the areas bordering the roadway are mostly residential and rural in character. More specifically, we anticipate that no more than eight (8) moderate - weight trucks and heavy - weight trucks will travel over the reconstructed roadway in each direction on a daily basis as result of the general development of the area along the roadway corridor. The moderate - weight trucks, such as solid waste collection trucks, are expected to have a single front axle with a maximum loading of 20,000 pounds, and a tandem rear axle group with a loading of 34,000 pounds that results in a gross vehicle weight (GV W) of approximately 54,000 pounds. The very heavy - weight trucks, such as large tractor - trailer combinations, are expected to have a single front axle, and a middle and rear tandem axle. The magnitudes of the axle loads for the heavy- weight truck are expected to be a maximum of 20,000 pounds for the single axles and a maximum of 34,000 pounds for the tandem axle group. The gross vehicle weights (GV Ws) of the very heavy - weight trucks are expected to be in the range of 72,000 to 80,000 pounds. The referenced traffic information will be utilized to develop projections of anticipated traffic volumes, patterns, and vehicle characteristics that could be expected for the reconstructed roadway section. CSC ENGINEERING & ENVIRONMENTAL CONSULTANTS, INC. 171 .2 602 Ms. Joel Mitchell, P.E., Partner; Mitchell & Morgan, LLP Proposal to Perform Subsurface Exploration and Geotechnical Study For Proposed Reconstruction of I &GN Road Between Graham Road North and Capstone Drive Brazos County, Texas Page 3 1.1.4 Grading Plan and Street Drainage Grading plans for the proposed reconstructed roadway are not known at the present time. However, we anticipate that the surface of the reconstructed street will essentially match the existing grades of the current roadway where the alignments of the existing roadway and the proposed reconstructed roadway match. Where the alignments diverge, we anticipate that anticipate that the reconstruction plans may also include some limited depths of cuts or excavations to remove existing weak soils or to improve drainage conditions along the roadway alignment. Therefore, some small changes in the existing surface grades in the reconstruction areas of the roadway may be possible. If. GENERAL SCOPE OF WORK The objectives of the proposed geotechnical study will be to obtain information on the subsurface conditions along the route of the reconstructed roadway to permit the design of a pavement section to accommodate the anticipated volume of traffic on the proposed reconstructed roadway. In addition, the roadway is known to be located within an area of very poor subgrade soils due to the potential for very significant shrink -swell movements. III. SUBSURFACE EXPLORATION AND GEOTECHNICAL STUDY We understand that a geotechnical study is required to identify pavement and subsurface conditions along the route of the proposed reconstructed roadway. The specific objectives of the subsurface exploration and geotechnical study will be to: • Secure information on the general surface and subsurface conditions of the existing pavement sections at the boring locations along the length of the proposed roadway. • Evaluate the underlying subsurface soils information developed from the field exploration and laboratory testing program. Perform an engineering analysis of the subsurface information collected from the field exploration and laboratory testing program in order to develop recommendations for design of the proposed reconstructed roadway pavement. It should be recognized that the exclusive purpose of this study is to develop general geotechnical recommendations encountered along the route of the proposed reconstructed roadway. The proposed geotechnical study will not directly assess, or even attempt to address, the presence or absence of pollutants or other substances in the soil, rock, or groundwater. In addition, the proposed study will not specifically address historical uses of the roadway ROW and the surrounding areas from an environmental perspective. We understand that those environmental issues are part of a separate work task that will be addressed by others. The geotechnical study will be pursued as three (3) distinct work sub - tasks: Sub -task IA— Field Exploration Program; Sub -task 1 B —Laboratory Testing Program; and Sub -task IC —Engineering Report. CSC ENGINEERING & ENVIRONMENTAL CONSULTANTS, INC. Vol. _. � 91- P9• oZ d,� Ms. Joel Mitchell, P.E., Partner; Mitchell & Morgan, LLP Proposal to Perform Subsurface Exploration and Geotechnical Study For Proposed Reconstruction of I &GN Road Between Graham Road North and Capstone Drive Brazos County, Texas Page 4 The subsequent separate sections of this proposal discuss the work efforts involved with each of these work tasks. A. Field Exploration Program We propose to develop information concerning the subsurface conditions along the length of the proposed reconstructed roadway by drilling a total of seven (7) borings. The borings will be spaced at distances of approximately 500 feet along the proposed roadway alignment One (1) of the borings will be drilled through the existing roadway paving in order to determine a "typical" paving section for the existing roadway. The thicknesses of the existing HMAC surface course and the anticipated underlying crushed rock base course of the pavement section will be measured at the boring location. The remainder of the borings will be drilled immediately outside of the existing pavement section in the roadway ditch areas within the right -of -way. Nevertheless, traffic safety flagmen and warning signage will be utilized during the field exploration as a safety measure for all work performed within the right -of -way. All of the borings will be advanced to depths in the order of 10 feet below the existing pavement or ground surface elevation and continuous samples of the subgrade soils and underlying foundation soils will be obtained to the maximum exploration depth. Sampling of the subsurface soils will be accomplished by hydraulically pushing a thin - walled tube sampler in cohesive soils in accordance with the procedures of ASTM D1587- 08(2012)el - Standard Practice for Thin - Walled Tube Sampling of Soils for Geotechnical Purposes or by driving a split - barrel sampler in cohesionless soils in accordance with the procedures of ASTM D1586 -11 — Standard Test Method for Standard Penetration Test (SPT) and Split- Jlarrel Sampling of Soils. Upon removal from the respective sampler, the samples will be visually classified by a geotechnologist and an estimate of the undrained shear strength of the cohesive soils will be made using a hand penetrometer. The samples will then be sealed in appropriate packaging and placed in core boxes for transportation to our laboratory for analysis. CSC will initially monitor ground water conditions in the borings during and over the short-term time period immediately after completion of drilling operations. The borings will not be monitored for ground water levels during the period extending to approximately 24 hours following completion of drilling due to the safety issues associated with covering of the boreholes which are present within an active roadway and the related danger of leaving open boreholes within a public right -of -way. The boreholes will be plugged with soil cuttings at the end of the drilling operations and the surface of the core hole within the existing pavement area will be patched with a cold mix asphalt concrete material as a safety precaution for pedestrians walking along the public street. We have assumed that the County will grant permission for CSC to access the boring locations within the existing roadway. We also understand that the section of the subject road over which the subsurface exploration will be conducted is currently closed to all traffic. The Brazos County Road & Bridge Department has agreed to provide to provide two (2) flaggers and a pickup truck as a cover vehicle while CSC performs the subsurface exploration inside the boundaries of the road closure provided that CSC CSC ENGINEERING & ENVIRONMENTAL CONSULTANTS, INC Ms. Joel Mitchell, P.E., Partner; Mitchell & Morgan, LLP Proposal to Perform Subsurface Exploration and Geotechnical Study For Proposed Reconstruction of I &GN Road Between Graham Road North and Capstone Drive Brazos County, Texas Page 5 provides a minimum of 48 hour notice to the Brazos County Road & Bridge Department. Consequently, no other traffic control or safety measures have been included in this proposal. B. Laboratory Testing Program All samples of subsurface materials recovered from the borings will be examined and classified in the laboratory. Pertinent engineering characteristics of the soils encountered in the borings will be determined by appropriate tests on selected samples. Soil classification tests will be conducted to provide a basis for categorizing the soil type according to the Unified Soil Classification System (ASTM D2487 — 11 - Standard Practice for Classification of Soils for Engineering Purposes (Unified Soil Classification System)) requirements. Classification tests will include moisture content determinations (ASTM D 2216 — 10 - Standard Test Methods for Laboratory Determination of Water (Moisture) Content of Soil and Rock by Mass), liquid and plastic (Atterberg) limits (ASTM D 4318 - Standard Test Methods for Liquid Limit, Plastic Limit, and Plasticity Index of Soils) determinations, and grain -size distribution tests, both hydrometers and sieve analyses (ASTM D422 - 63(2007) - Standard Test Methodfor Particle -Size Analysis of Soils and/or D 1140 - 00(2006) Standard Test Methods for Amount of Material in Soils Finer than No. 200 (75-,um) Sieve). The classification tests will be supplemented by strength tests consisting of unconfined compression tests and hand or pocket penetrometer tests. The unconfined compression tests will be conducted in general accordance with the procedures outlined in ASTM D2166 -06 - Standard Test Method for Unconfined Compressive Strength of Cohesive Soil on selected cohesive soil samples. In addition, soluble sulfate tests will be performed on selected samples of the anticipated subgrade soils in order to develop an indication of the ability of the soils to react with chemical stabilizing agents. The soluble sulfates tests will be performed in accordance with EPA 300.0. Furthermore, some areas of the roadway embankment may impound small volumes of water on a short term basis. Therefore, pin -hole dispersion tests will be performed in accordance with the procedures outlined in ASTM D4647ID4647M - 13 - Standard Test Methods for Identification and Classification of Dispersive Clay Soils by the Pinhole Test on selected samples of the soils that we anticipate will be used for construction of the roadway embankments. The samples will be tested and evaluated in a manner that will allow incorporation of the laboratory data into the final engineering report for the proposed roadway improvements. Soil samples will be retained for a 30 -day period following the field investigation and will then be disposed, unless a written request is received extending the storage period. C. Geotechnical Engineering Analyses and Report An engineering report will be submitted documenting field activities and laboratory test results. The report will outline our interpretation of subsurface conditions along the roadway alignment as determined from the data developed from the specific boring locations. Furthermore, the report will present the results of our engineering analysis of the field and laboratory data, as well as our opinions concerning the possible cause(s) of pavement distress. CSC ENGINEERING & ENVIRONMENTAL CONSULTANTS, INC Ms. Joel Mitchell, P.E., Partner; Mitchell & Morgan, LLP Proposal to Perform Subsurface Exploration and Geotechnical Study For Proposed Reconstruction of I &GN Road Between Graham Road North and Capstone Drive Brazos County, Texas Page 6 The geotechnical report will also present CSC's recommendations for various types of flexible or rigid pavement sections of the reconstructed roadway. If no additional studies of the volume and character of the traffic that is expected to utilize the reconstructed roadway have been developed, we will utilize assumed traffic volumes and characteristics as previously discussed in the project description portion of this proposal. Special attention will be directed in the report toward preparation of the subgrade soils to minimize the influence of any soils that found to have a potential for significant magnitudes of shrink - swell movement. The report will also provide general construction guidelines for the proposed reconstructed pavement. We will provide two (2) copies of the report for your use. IV. WORK SCHEDULE We estimate that we will be able to begin fieldwork on the project within three (3) to five (5) working days of your acceptance of this proposal. The fieldwork is expected to require approximately two (2) to three (3) days to complete. Laboratory testing of the soils recovered during the geotechnical study is expected to require approximately five (5) to seven (7) working days to complete. Analysis of the field and laboratory data for the geotechnical study and analyses of the observations made for the environmental assessment will be presented in written reports that are expected to require additional five (5) to seven (7) working days to complete. Therefore, we anticipate we will he able to complete work on the project and issue the indicated geotechnical report within approximately 15 to 22 working days of your acceptance of this proposal. The outlined time schedule assumes that inclement weather does not unduly delay field activities. V. STANDARD TERMS AND CONDITIONS CSC proposes to perform the previously defined scope of services in conformity with the previously referenced Terms included as Attachment I to this proposal. VL COST ESTIMATE Using the scope of study outlined herein and our standard unit charges, we developed an estimate of the cost required to execute the proposed Task I — Subsurface Investigation and Geotechnical Study. A listing of the individual work units and corresponding unit costs for this project that were used to develop the estimate project cost and are presented in Table 1. The unit costs are set forth in the enclosed Terms and Conditions for Geotechnical and Environmental Services (hereinafter Terms) in Attachment I to this proposal. The terms of this proposal are contingent upon a mutually acceptable agreement. As can be seen from a review of Table 1, the estimated cost to perform the outlined subsurface investigation and geotechnical study is $6,052, with a not -to- exceed cost of $6,500. VIL PROPOSAL ACCEPTANCE If you are satisfied that the professional services, scope of work, work product, and associated fees presented in this proposal correctly reflect our mutual understanding of the project work tasks, please sign the Proposal Acceptance Sheet immediately following the Terms. When signed, this letter and the CSC ENGINEERING & ENVIRONMENTAL CONSULTANTS, INC. Vol i/ pg. * ° G Ms. Joel Mitchell, P.E., Partner; Mitchell & Morgan, LLP Proposal to Perform Subsurface Exploration and Geotechnical Study For Proposed Reconstruction of I &GN Road Between Graham Road North and Capstone Drive Brazos County, Texas Page 7 attachments will represent an agreement of services in accordance with the provisions set forth in the Terms. Any changes to the conditions or scope of work as stated in this proposal will be presented in writing. When acknowledged, such changes will then become part of the proposal and thus, this agreement. CSC will begin work on the project immediately following execution of the contract and your authorization to proceed. VIII. CLOSING On behalf of CSC, we thank you for the opportunity to submit this proposal. CSC is looking forward to working with you on this project. If you have any questions regarding the services or terms set forth in this proposal, please call us at (979) 778 -2810. Kindest regards, M. Frederick Colin, Jr., P.E., JD Senior Engineer MFC:rc Attachments Via e- mail (Joel @mitchellandmorgan.com] CSC ENGINEERING & ENVIRONMENTAL CONSULTANTS, INC. Ms. Joel Mitchell, P.E., Partner; Mitchell & Morgan, LLP Proposal to Perform Subsurface Exploration and Geotechnical Study For Proposed Reconstruction of I &GN Road Between Graham Road North and Capstone Drive Brazos County, Texas Page 8 Table 1. Cost Estimate for Subsurface Exploration and Geotechnical Study; Proposed Reconstruction of I &GN Road from the Intersection With Graham Road North to the Intersection with Capstone Drive; Brazos County, TX Description of Work Units Quantity Unit Rate Total (units) ($ /unit) ($) Note t TASIG .4 UBSURF ,ACE:INVES;fIGc17IUN! "AL+iDx t0TECHN1(3X . T-VD.Y�_ TI-50 Wid'iIsivestlaetton�'�t:IME,i � 7 s 1t" IMS' r W �� WWW"31 — laying out borings, 1 10 hr of drill rig Miscellaneous drilling expenses Production/Graphics and spent spent Notes: 1. Dollar value rounded up to nearest whole dollar. 2. Drilling consisting of seven 10 -H deep borings for a total of 70 linear feet. 150 1 150 W11I Sum 1 25 CSC ENGINEERING & ENVIRONMENTAL CONSULTANTS, INC. j Vol pq c2dk I� yt Brazos County Purchasing Department 200 SOUTH TEXAS AVE SUITE 352 BRYAN, TX 77803 PHONE (979) 3614290 FAX (979) 3614293 Charles Wendt, Purchasing Agent Gal Davis, Senior Buyer Leslie Williams, Asst. Purchasing Agent Mandy Rutledge, Senior Buyer Vehicle Installations for FY 2014: Renewal Contract # 2014 -14R Brazos County is soliciting quotations for uninstallation and installation of police equipment into new vehicles for Constable Pct. 1, Constable Pct. 2, Constable Pct. 4, Brazos County Detention Center and the Brazos County Sheriffs Office. With these departments we will have approximately 11 vehicles needing install and un- install work done to them. Brazos County will not be held to any minimum or maximum amount of vehicles for fiscal year 2014. Brazos Country will not be held to any minimum or maximum amount of equipment installed into each vehicle. All installs are to be scheduled by the departments listed above. Contract will be good upon Commissioner's Court approval through September 30, 2014. NOTE: Prices must be effective until September 30, 2014. NOTE: Quotations should reflect a cost for Installation of each individual item shown below. • Successful Bidder must provide evidence of General Liability Insurance prior to any work being done. • Quotations should reflect a cost for each item installed separately. (Items shown below) Vendor is required to have a secure and locked location that County vehicles will be located during the time of install or uninstall. Vehicles must be secure and locked up at all times while in possession of the vendor. 1 Exhibit "A" 9� rf ` ] P a e Solicitation for Quotes for Installation of Equipment into New Vehicles Exhibit "A" 2 I Pa ' e Vol f t / Pg.Z /O Cost for Install into Cost for Install Into Eauioment 2010 /2011 ui ment: 2012/2013 Dodge Charger Dodge Charger: Setina 10 -S Partition $195.00 Data Radio and $130.00 with lower anel accessories Pro Guard Partition $195.00 Whelen Dominator $65.00 w /lower panel TIR 3 w/ 2 LED's Armrest $15.00 Whelen Dominator $65.00 TIR 3 w/ 8 LED's Console $65.00 Whelen Dominator $65.00 w /Accessories TIR 3 Single LED's (armrest, cup holder, plates, mic clip, mic cli bracket Radar $115.00 Hideaway Strobes $65.00/ iulb Front & Rear Antennas Liberty Lightbar $195.00 Signal Hands Free $100.00 Packa a w /Siren Remote Siren Low frequency Tone $195.00 MDT Computer and $90.00 Siren System accessories 12VDC Lighter $45.00 Outlets (3 -way outlet) Slim Miser LED Dash $65.00 Li is INSTALL TURNAROUND TIME Mobile Radio (800) $80.00 Once vehicle has been delivered to vendor site for install, what time frame will it take for the vehicle to be completed and read for pick up? Remote Head (800 ) $120.00 5 Business Days Mobile Radio (VHF) $80.00 Remote Head (VHF) $120.00 Gun Rack (electronic $80.00 In car Gun Box (Trunk) $65.00 Push Bumper $130.00 Arbitrator (Camera $325.00 System) and accessories Exhibit "A" 2 I Pa ' e Vol f t / Pg.Z /O Amended Items Rear Seat Install $81.25 Rear Pan Install $0.00 Power Distribution Panel Build $470.00 Vehicle Equipment Removal for FY 2013: Brazos County is soliciting quotations for removal of police equipment from old vehicles for Constable Pct. 1, Constable Pct. 2, Constable Pct. 4, Brazos County Detention Center and the Brazos County Sheriff s Office. With these departments we will have approximately 11 vehicles needing removal work done to them. Brazos County will not be held to any minimum or maximum amount of vehicles for fiscal year 2014. Brazos Country will not be held to any minimum or maximum amount of equipment to be removed from each vehicle. All uninstalls are to be scheduled by the departments listed above. Solicitation for Quotes for Un- install of Equipment from Old Vehicles Type of Vehicle Cost for Uninstall Dodge Charger $250.00 } SC a UNINSTALL TURNAROUND TIME Once vehicle has been delivered to vendor site for removal, what time frame will it take for the vehicle to be completed and ready for pick up!? 2 Business Days Exhibit "A" pg 3 1 P a g e Please fill out this SOQ, then hand deliver or mail to 200 South Texas Ave, Suite 352 Bryan, Texas 77803 by SM P.M., ,.,r,,ad ,, 06t8bOF 1, O012. Vendor must fill out the "Solicitation for Quotes" form on pages 2 and 3. "Solicitation for Quotes" form must be signed by an authorized representative of the vendor. Vendor must also sign the attached contract. For any questions regarding this solicitation of quotes or contract; please call Leslie at 979 -361 -4294. Contact Name: Jim Sheldon Contact Phone Number: 979 - 775 -6239 The undersigned affirms that they are duly authorized to execute this quote, that this quote has not been prepared in collusion with any other bidder, and that the contents of this quote have not been communicated to any other bidder prior to the official opening of this quote. Furthermore, the bidder affirms that they are willing and capable of performing the services entailed in this quote or providing the goods described in this quote, and agrees to do so for the term of listed above. The bidder also agrees to all of the terms and conditions contained in this document and a gees to be held to them for the term of this quote Signature of Authorized Representative: / Date: November 18'", 2013 l -- -- 41Pat_c Exhibit "A" VEHICLE EQUIPMENT INSTALL ANNUAL CONTRACT BRAZOS COUNTY PURCHASING DEPT. Brazos County Courthouse 200 S. Texas Ave., Ste. 352 Bryan, Texas 77803 Telephone (979) 361 -4294 SOQ Request No. 2014 -14R Page 1 of 7 Pages GENERAL REQUIREMENT FOR CONTRACT 1, Jim Sheldon as a duly authorized representative of Texas Communications "Contractor" willingly attest to perform (or deliver) as per Exhibit "A" for Brazos County for the period of November 19, 2014 through September 30, 2014. I further agree to all of the provisions and specifications contained in this contract. ASSIGNMENT The successful offeror may not assign, sell or otherwise transfer this contract without written permission of Brazos County Commissioners Court. Should there be a change in ownership or management; the contract shall be terminated unless a mutual agreement is reached with the new owner or manager to continue the contract with its present provisions and prices. AWARD Brazos County reserves the right to award this contract on the basis of LOWEST AND BEST OFFER in accordance with the laws of the State of Texas, to waive any formality or irregularity, to make awards to more than one offeror, to reject any or all bids. CONTRACT OBLIGATION Brazos County Commissioners Court must award the contract and Brazos County Judge or other person authorized by Brazos County Commissioners Court must sign the contract before it becomes binding on Brazos County or the offerors. Department heads are NOT authorized to sign agreements for Brazos County. Binding agreements shall remain in effect until all products and/or services covered by this purchase have been satisfactorily delivered and accepted. QUANTITIES The quantities specified in this agreement are estimates only. Brazos County does not guarantee to purchase any minimum quantities or services other than those listed on a purchase order. CONTRACT RENEWALS Renewals may be made ONLY by written agreement between Brazos County and the offeror. Any and all price escalations shall not be accepted and shall be considered a non - response. 7i Z/S SOQ Continuation Sheet SOQ Request No. 2014 -14 BRAZOS COUNTY, TEXAS Page 2 of 7 Pages HOLD HARMLESS AGREEMENT Contractor, the successful offeror, shall indemnify and hold Brazos County harmless from all claims for personal injury, death and/or property damage resulting directly or indirectly from contractor's performance. Contractor shall procure and maintain, with respect to the subject matter of this bid, appropriate insurance coverage including, as a minimum, public liability and property damage with adequate limits to cover contractor's liability as may arise directly or indirectly from work performed under terms of this bid. Certification of such coverage must be provided to Brazos County upon request. INSPECTIONS At TESTING Acceptance of merchandise, work, and/or equipment provided shall be made by Brazos County at the sole discretion of the Commissioners Court when all terms and conditions of the contract and specifications have been met to its satisfaction, including the submission to Brazos County of any and all documentation as may be required. ADDITION/MODIFICATION OF LOCATIONS OR SERVICES Brazos County reserves the right to add locations as these additional locations may be required. Locations to be added may include, but not limited to, expansions or additions to existing facilities and acquisition or construction of new properties. In the event that Brazos County makes significant structural changes to an existing facility that impacts the contractor's cost in providing the services anticipated by this contract such change may be treated as a new facility and the procedures provided for in this section may be followed in determining an appropriate price. In the event Brazos County wishes to add other locations to a group under the Contract, a quotation will be solicited from the incumbent contractor in good standing for the group in which the new location is appropriately situated. In the event Brazos County shall sell, vacate, abandon, or otherwise dispose or terminate a location to which the contract applies, all existing contracts or agreements or services applicable to such location, the portion of this contract that applies to such locations is terminated. All remaining portions of the contract will remain intact. Brazos County will endeavor to give the Contractor written notice of such termination of locations a minimum of thirty (30) days in advance. INVOICES & PAYMENTS Payments to Contractors will not be made if the Contractor cannot produce a Brazos County Purchase Order. Offerors shall submit an original invoice on each purchase order or purchase release after each delivery, indicating the purchase order number. Invoices must be itemized. Any invoice, which cannot be verified by the contract price and/or is otherwise incorrect, shall be corrected by the Contractor. When multiple deliveries and/or services are required, the offeror may invoice following each delivery or performance of service and Brazos County will pay on invoice with in thirty (30) days upon receipt of invoice. Contracts providing for a monthly charge will be billed and paid on a monthly basis only. The Contractor will provide an invoice for each month in which Brazos County is responsible for payment, during the duration of the contract. Prior to any and all payments made for goods and/or services provided under this contract, the offeror should provide his Taxpayer Identification Number or social security number as applicable. This information must be on file with Brazos County Auditor's office. Failure to provide this information may result in a delay in payment and/or back -up withholding as required by the Internal Revenue Service. Vol. Pg. 2 -� SOQ Continuation Sheet SOQ Request No. 2014 -14 BRAZOS COUNTY, TEXAS Page 3 of 7 Pages PRICING Prices for all goods and/or services shall be firm for the duration of this contract and shall be stated on the Pricing/Delivery Information form. Prices shall be all inclusive: No price changes, additions, or subsequent qualifications will be honored during the course of the contract. All prices must be written in ink or typewritten. Pricing on all transportation, freight, drayage and other charges are to be prepaid by the contractor and included in the bid prices. If there are any additional charges of any kind, other than those mentioned above, specified or unspecified, offeror MUST indicate the items required and attendant costs or forfeit the right to payment for such items. Where unit pricing and extended pricing differ, unit pricing prevails. TAXES Brazos County is exempt from all federal excise, state and local taxes unless otherwise stated in this document. Brazos County claims exemption from all sales and /or use taxes under Texas Tax Code §151.309, as amended. Texas Limited Sales Tax Exemption Certificates will be furnished upon written request to Brazos County Purchasing Agent. GOVERNING FORMS In the event of any conflict between the terms and provisions of these requirements and the specifications, the specifications shall govern. In the event of any conflict of interpretation of any part of this overall document, Brazos County's interpretation shall govern. In the event of a conflict between the terms, conditions, provisions, and specifications of this document and any other terms, conditions, provisions, and specifications provided by the Contractor; the terms of this document shall supersede. GOVERNING LAW This bid solicitation is governed by the competitive bidding requirements of Brazos County Purchasing Act, Texas Local Government Code, §262.021 et seg., as amended. Offerors shall comply with all applicable federal, state and local laws and regulations. Offeror is further advised that these requirements shall be fully govemed by the laws of the State of Texas and that Brazos County may request and rely on advice, decisions and opinions of the Attorney General of Texas and Brazos County Attorney concerning and portion of these requirements. DISQUALIFICATION OF OFFEROR Upon signing this bid document, an offeror offering to sell supplies, materials, services, or equipment to Brazos County certifies that the offeror has not violated the antitrust laws of this state codified in Texas Business and Commerce Code §15.01, et seq., as amended, or the federal antitrust laws, and has not communicated directly or indirectly the bid made to any competitor or any other person engaged in such line of business. Any or all bids may be rejected if Brazos County believes that collusion exists among the offerors. Bids in which the prices are obviously unbalanced may be rejected. If multiple bids are submitted by an offeror and after the bids are opened, one of the bids is withdrawn, the result will be that all of the bids submitted by that offeror will be withdrawn; however, nothing herein prohibits a Contractor from submitting multiple bids for different products or services. SOQ Continuation Sheet BRAZOS COUNTY, TEXAS SEVERABILITY SOQ Request No. 2014 -14 Page 4 of 7 Pages If any section, subsection, paragraph, sentence, clause, phrase or word of these requirements or the specifications shall be held invalid, such holding shall not affect the remaining portions of these requirements and the specifications and it is hereby declared that such remaining portions would have been included in these requirements and the specifications as though the invalid portion had been omitted. SILENCE OF SPECIFICATIONS The apparent silence of specifications as to any detail, or the apparent omission from it of a detailed description concerning any point, shall be regarded as meaning that only the best commercial practice is to prevail and that only material and workmanship of the finest quality are to be used. All interpretations of specifications shall be made on the basis of this statement. The items furnished under this contract shall be new, unused of the latest product in production to commercial trade and shall be of the highest quality as to materials used and workmanship. Manufacturer furnishing these items shall be experienced in design and construction of such items and shall be an established supplier of the item bid. TERMINATION Brazos County reserves the right to terminate the contract for default if offeror breaches any of the terms therein, including warranties of offeror or if the offeror becomes insolvent or commits acts of bankruptcy. Such right of termination is in addition to and not in lieu of any other remedies which Brazos County may have in law or equity. Default may be construed as, but not limited to, failure to deliver the proper goods and/or services within the proper amount of time, and/or to properly perform any and all services required to Brazos County's satisfaction and/or to meet all other obligations and requirements. Brazos County may terminate the contract without cause upon thirty (30) days written notice. POLICY REQUIREMENTS FOR CERTIFICATE OF INSURANCE CONTRACTOR'S INSURANCE The Contractor /Contractor, before starting work for Brazos County, must furnish Brazos County a Certificate of Insurance or other acceptable evidence from a reputable insurance company or companies with an A.M. Best Rating of AA@ (such companies to be acceptable to Brazos County) licensed to write insurance in the state of Texas, showing that the Contract is covered by the insurance as follows: (1) Statutory Workers Compensation Insurance with Employers Liability Insurance in the amount of $1.000,000. In the event any work is sublet, the Contractor shall require the subcontractor similarly to provide the same coverage and shall himself acquire evidence of such coverage on behalf of the subcontractor. (TLC Sec. 401.011) (2) Commercial General Liability Insurance with a S 1,000,000 Combined Single Limit. The policy shall be on the Comprehensive General Liability 1986/90 occurrence form, and shall include coverage for acts of independent contractors, and shall name Brazos County as an additional insured. Waiver of subrogation is required. No claims made nolicies are acceptable without prior approval by the Commissioners Court/Risk Management. 1 p22-14 SOQ Continuation Sheet BRAZOS COUNTY, TEXAS (3) Automobile Public Liability Insurance with propelled vehicles used in connection with Waiver of subrogation is required. SOQ Request No. 2014 -14 Page 5 of 7 Pages a $ 500,000 Combined Single Limit, in all self - the contract, whether owned, non -owned or hired. The Certificate of insurance furnished to Brazos County shall contain a provision that coverage under such policies shall not be canceled or materially changed until at least 30 days prior written notice has been given to Brazos County LIMITATIONS The parties are aware that there are constitutional and statutory limitations on the authority of Brazos County to enter into certain terms and conditions of the Agreement, including, but not limited to, authorizations of the placement of liens on Brazos County property; disclaimers and limitations of warranties; disclaimers and limitations of liability for damages; waivers, disclaimers and limitations of legal rights, remedies, requirements and processes; limitations of periods to bring legal action; granting control of litigation or settlement to another party; liability for acts or omissions of third parties; payment of attorneys' fees; dispute resolution; indemnities; and confidentiality (collectively, the "Limitations "). Any Agreement terms and conditions related to the Limitations will not be binding on Brazos County except to the extent authorized by the laws and Constitution of the State of Texas. COVERAGES/WAGES Nothing in this Agreement shall be construed as making Brazos County responsible for the payment of compensation and/or any benefits for Contractor including health, property, motor vehicle, workers' compensation, disability, death, and dismemberment insurance for the Contractor's employees and /or equipment. Nothing in the Agreement shall be construed as making Brazos County responsible for wages, materials, logistical support, equipment, and related travel expenses incurred by the Contractor. SOVEREIGN IMMUNITY The parties understand that Brazos County does not waive or relinquish any immunity or defense on behalf of itself, officers, employees, agents, and volunteers as a result of its execution of this Agreement and the performance of the covenants contained herein. Further, Brazos County is not responsible for any civil liability that arises from any act or omission made within the course and scope of this Agreement. The Parties understand and agree that Brazos County does not assume civil liability under any theory of law for the actions of the Contractor in providing services hereunder. NOTICES Notices shall be mailed to the addresses designated herein or as may be designated in writing by the parties from time to time and shall be deemed received when sent postage prepaid U.S. Mail to the following addresses: BRAZOS COUNTY: Brazos County, Texas Duane Peters, Brazos County Judge 200 South Texas Avenue, Suite 332 Bryan, Texas 77803 SOQ Continuation Sheet BRAZOS COUNTY, TEXAS CONTRACTOR: Sales Contact Name: Phone Number: SOQ Request No. 2014 -14 Page 6 of 7 Pages Billing Info: ASSIGNABILITY This agreement may not be assigned without the prior written permission of Brazos County. FISCAL FUNDING CLAUSE Notwithstanding any provisions contained herein, the obligations of Brazos County are expressly contingent upon the availability of funding for the obligations contained herein for the term of the Agreement and any extensions thereto. WAIVERS No waiver by either party hereto of any term or condition of this Agreement shall be deemed or construed to be a waiver of any other term or condition or subsequent waiver of the same term or condition. ENTIRE AGREEMENT This Agreement represents the entire and integrated agreement between Brazos County and the Contractor and supersedes all prior negotiations, representations, or agreements, either written or oral. This Agreement may only be amended by written instrument approved and executed by the parties. AVAILABILITY AND RETENTION OF RECORDS All records relating to the service provided under this contract and supporting documentation for invoices submitted to Brazos County by the Contractor shall be retained and made available by the Contractor for audit by Brazos County, it duly authorized representatives, the State of Texas (including, but not limited to the Auditor of the State of Texas, Inspector General or duly appointed law enforcement officials) and agencies of the United States Government. Such records shall be returned by Contractor and made available for any time period required by state or federal law. If changes occur in the governing state or federal law, regarding retention records, Contractor shall comply with such changes. If an audit is initiated before the expiration of such time periods required by state or federal law regarding retention of records, the Contractor shall retain such records until the audit is concluded and all issues resolved. Contractor shall provide Brazos County with copies of such audits that be conducted with respect to the contract. AUDIT RESPONSIBILTY The Contractor shall be responsible for receiving, replying to and/or complying with any audit exception by appropriate federal, state or local audit directly related to the provision of this contract. The Contractor shall repay to Brazos County the full amount received for duplicate billings, erroneous billings, false or deceptive claims. The Contractor recognizes and agrees that Brazos County may withhold any money due and recover through any appropriate method any money erroneously paid under this contract if evidence exists of less than full compliance with this contract. SOQ Continuation Sheet SOQ Request No. 2014 -14 BRAZOS COUNTY, TEXAS Page 7 of 7 Pages INDEMNIFICATION The Contractor shall defend, indemnify and save harmless Brazos County and all its officers, agents, and employees from all suits, actions, or claims of any character, name and description including attorney's fees expenses brought for or on account of any injuries or damages received or sustained by any person or persons or property, by or from the said Contractor or his employees or by or in consequence of any negligence in safeguarding the work, or through the use of unacceptable materials in construction of the work, or by or on account of any act of omission, the Worker Compensation Law or any other law, ordinance, order or decree, and so much of the money due the said Contractor under and by virtue of his contract as shall be considered necessary by Brazos County may be retained for the use of Brazos County, or in case no money is due, his sureties shall be held until suit or suits, action or actions, claim or claims for injury or damages as aforesaid shall have been settled and satisfactory evidence to that effect furnished Brazos County. Contractor shall defend, indemnify and save harmless Brazos County, its officers, agents and employees in accordance with this indemnification clause regardless of whether the injury or damage is caused in part by Brazos County, its officers, agents or employees. The undersigned affirms that they are duly authorized to execute this contract, that this proposal has not been prepared in collusion with any other Proposer, and that the contents of this proposal have not been communicated to any other Proposer prior to the official opening of this proposal. The signatory also agrees to all provisions andjgmif#*ons of this contract. Signed By: Typed Name: Title: Vice President Company Name: Texas Communications Phone No. 979 -775 -6239 Mailing Address: 1389 N Harvey Mitchell Pkwy. Bryan TX 77803 P. O. Box or Street City State Zip Employer Identification Number: 74- 2199274 Social Security Number: 464 -35 -9451 Approve by missioner's Con on this day!]of OVPm ^ 013 by h position of 17lenil_� �J�td Vol. r�. Brazos County Purchasing Department 200 S. TX AVE., SUITE 351 BRYAN, TX 77803 PHONE (979) 361.4290 FAX (979) 361A293 BRAZOS COUNTY BID /RFP /RFQ DOCUMENTATION SHEET The Purchasing Department would like to request Commissioner's Court approval to advertise and go out for proposals on the following: DATE: November 21, 2013 BID NUMBER: REQUEST FOR PROPOSAL NUMBER: 2014 -17 REQUEST FOR QUALIFICATIONS NUMBER: TITLE: Construction of Tax Office Building REQUESTING APPROVAL SIGNATURE: County Judge DATE APPROVED: I 1/1;�V/ /-�) vor pg. �.ZD DEPARTMENT: MEETING DATE: SUBJECT: BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM Road & Bridge February 12, 2013 Private Property Access Request permission to enter private property owned by David and Myke Leatham located on I &GN Road. Project will collect survey and topographical information for drainage study along Hopes Creek and its associated tributaries. This work is being performed for the health, safety and welfare of the general public. Site is located in Precinct 1. SUBMITTED BY: Salvato of Way Agent This request is APPROVED BY: Lloy Wassermann Commissioner Precinct 1 DENIED q by Commissioners' Court Duane Peters, County Judge DATE: I ),'� II 3 Vol. % Pg. �� Docu&gn Envelope ID: D909C400 .0979,455A- 98FD- 8A5FD8D795BF 33RR � nY �• BRAZOS COUNTY PRIVATE PROPERTY ACCESS FORM E. Duane Peters Brazos County Judge Lloyd Wassermann Commissioner Pct, 1 Sammy Catalans Commissioner Pct. 2 Kenny Mallard Commissioner Pct, 3 Irma Cauley Commissioner Pct.4 OWNER(S): David and Myke Leatham R. Alan Munger, P.E. County Engineer Brazos County Road & Bridge Dept 2817 H" 21 West Bryan, Texas 77803 Once: 979. 822.2127 Fax: 979 - 775-0453 ra munger@orazoscountylx.gev II. ADDRESS: 13464I&GN Road College Station, Texas 77845 III. LOCATION OF WORK: Same as above R303341 — Willow Run Sub., Phase 1, Lot 1 B, 51 acres IV. DESCRIPTION OF WORK: Request permission to enter private property for the purpose of collecting survey and topographical information for drainage study along Hopes Creek and the associated tributaries to determine if bridges are required. Survey information will be gathered mainly from high -bank to high -bank and may require some hand trimming of underbrush in and along creek channel. Additional V. MAINTENANCE: Yes No X IF YES, ESTIMATE FREQUENCY OF MAINTENANCE: NIA I (we) the undersigned owner(s) grant permission to Brazos County the ability to access the above mentioned private property for roadway maintenance purposes. Bo�2o9a13BBUD2 Owner's Signature: � lillic,.n_•. Vk r. „w Michelle 'Myke' Leatham ,4, PC R. Alan Munger, P. County Engineer Date: 11/18/2013 Jo . Salvato R t of Way Agent a,2z iW BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPARTMENT: Road & Bridge MIEETING DATE: November 26, 2013 SUBJECT: Utility Permit — Sunoco Pipeline, L.P. Consider and take action on the Sunoco Pipeline utility permit to conduct integrity dig on existing pipeline crossing located on Golden Trail (Rainbow Acres subdivision). Project will repair anomalies in 10" pipeline. Site is located in Precinct 2. SUBMITTED BY: — J-4ZI. Jo . Salvato Right of Way Agent APPROVED BY: y C alena Commissioner Precinct 2 This request is " ROVED / DENIED D by Commissioners' Court Duane Peters, County Judge DATE: 1I I �4- 113 APPLICATION FOR PIPELINE UTILITY PERMIT DESIGNATING PLACEMENT OF UTILITY IN COUNTY RIGHT OF WAY TO: THE COUNTY ENGINEER OF BRAZOS COUNTY, TEXAS Comes now SUNOCO PIPELINE, L. P. [company name], hereinafter referred to as "Company" a Texas [state) Corporation, with authority to transact business in Texas, acting by and through its duly authorized representative, and hereby petitions the County Engineer for the right to lay, construct, maintain, repair and /or operate equipment under, over, across and/or along certain County Roads as shown on drawings and diagrams attached hereto and said location described as follows: Facilitv to Cross Road Road Name & Block Number Length of Crossing TYPE OF CONSTRUCTION CHECK ONE Bored lacked Driven Cased Golden Trail 60' X X Facility to Parallel County Road Within Right -Of -Way CONSTRUCTION TYPE 10" Diameter UNK Wall Thickness CC tligh Pressure Underground ❑ Low Pressure Underground Pipeline (60 psi or greater Pipeline (60 psi operating Material Specification Steel operating pressure) pressure) Minimum Yield Strength UNK Inspection and integrity dig for existing pipeline crossing Maximum Operation Pressure UNK _ Company will be welding sleeve over pipeline anomalies The location and description of the proposed installation and appurtenances must be fully shown on the attached detailed drawings. The Company shall commence actual construction /work in good faith within 60 days from the date of said permit and shall complete said construction /work within 5 working days. (COMPANY MUST FILL IN). If such construction is not begun by the 60th day, Company will be required to apply for a new permit. Company declares that prior to filing this application, it has ascertained the location of all existing utilities, both aerial and underground, and the filing of this application is prima facie evidence that the proposed installation will not conflict with any existing utility. A copy of this permit shall be kept at the job site any time work is being performed. It is expressly stipulated that this Permit is a license for permissive use only and that the placing of facilities upon public property pursuant to this permit shall not operate to create or vest any property right in said holder. It is understood and agreed that the rights and privileges herein set out are granted only to the extent of the County's right, title and interest in the land to be entered upon and used by the holder and the holder will at all times assume risk of and indemnify, defend and save harmless Brazos County from and against any and all loss, damages, cost or expense arising in any manner on account of the exercise or attempted exercise by said holder of the aforesaid rights and privileges. Any deviation from these specifications must be approved by Brazos County Engineer's Office or its designated representative. Approval of County Engineer's Office may take as long as two weeks after complete application is received Applicant agrees to comply with all rules of the County Commissioners and the County Engineer in construction of said installation attached hereto as BRAZOS COUNTY DESIGN STANDARDS AND SAFETY PRECAUTION REQUIREMENTS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY and incorporated herein for reference. In the event Company fails to obtain a permit prior to the installation or does not install utilities In compliance with installation requirements set forth herein (Le. depth, location, etc), Company assumes all financial responsibility for damages and/or destruction of lines, cables, etc. basest upon its failure to comply with Brazos County requirements. Applicant agrees that if Brazos County demonstrates a violation of the terms of this policy, Applicant stipulates that requisites for injunctive relief exist and that Brazos County is entitled to relief enjoining any conduct by applicant which is contrary to the policies. This permit Is a revocable permit Brazos County reserves the right to revoke this permit at any time, in the sole discretion of Brazos County, for interests of public health, safety or welfare, or jar failure to repair any damages upon demand, or for any other reason deemed sufficient by Brazos County. In the event Company falls to comply with any or all of the requirements as set forth herein, the County may take such action as It deems appropriate to compel compliance. The County Engineer further retains the right to revoke this Permit by verbal notification to the Applicant/Company. Failure to obtain this permit and/or notify the County Engineer's Office within 24 hours of beginning construction shall constitute grounds for job shutdown. By signing below, I certify that I am authorized to represent the Company listed below, and that the Company agrees to the conditions/provisions included in this permit. SUNOCO PIPE LINE L. R Company Name R. L. Siegel N Signature Senior Land Agent Title 916 Southwest Parkway East ST E. 100 College Station TX 77840 Phone Number (979).—..219 - 4745 Email: rsic cg�imelamdservioes.net PIPELINE UTILITY APPROVAL Brazos Counh offers no objection to the proposed location of the utility in the County right of way as shown by accompanying drawings and notice dated //" /0— OU/3 except as noted below: (Month'DaytYear) EXCEIMONS: 47050c jLohe BONA 4.qb oaftway M-Sr Bra- County Engineer Vol. -fl- BRAZOS COUNTY ROADWAY SAFETY AND ROAD PRESERVATION STANDARDS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY A, General Requirements 1. Adequate drainage shall be maintained in ditches at all times. 2. Permitter will use best management practices ("BMP ") (EPA and TCEQ both provide lists of examples of BMPs) to minimize erosion and sedimentation resulting from the proposed installation. ;. The permittee shall take precautions to avoid damage to property. All County Right of Way an( property sbal I be restored to its original condition, as far as practical, in the opinion of the County Engineer or appointed representative. 4. The construction and maintenance of such utility shall not interfere with the property or rights of a prior occupant. 5. Permittee shall not interfere with other utilities located in the right orway. In the event damages occur, permittee will be liable to the County or other utilities running through the right of way. 6. County Engineer shall determine whether or not pcnnittee's plans shall inconvenience the public. II' it is determined that inconvenience to the public exists, theft die County Engineer will decide whether such project will bL allowed or if an alternative exists so as not to inconvenience the public. B. Safety Requirements I. Proper traffic control measures must be put in plat prior to beginning wort: and remain in place during the duration of the job. All traffic control measures must follow the Texas Manual of Uniform Traffic Control Devices (TMUTCD). See Traffic Control Requirements below. 2. During construction, all surety regulations of the Texas Department of Transportation shall be observed. 3. Permitter must take such precautions and measures. including placing and displaying safety devices. as may be necessary, in order to safely conduct the public through the project area. Company shall provide Flagmen, signs, signals or devices necessary to provide complete safety to the public. 4. Adequate provisions must be made to cause minimum inconveniences to Ini is and adjacent property owners. 5. No cable, conduit and /or pole line shall be laid, constructed, maintained and/or repaired so as to constitute a danger or hazard of any kind to persons or vehicles using such road. Any poles placed in the Right of Way for future installation shall be placed at the back of the Right of Way. lixceptions may be approved by the County Engineer. c. Traffic Control Plan I. A traffic control plan, pursuant to the TMUTCD or Engineered Traffic Control Plan must he provided for the following: a. any construction (i.e. pit, excavation, hole) left open overnight, requires ss cific nighttime traffic control measures pursuant to the TMUTCD; b. if construction is within ten (10) feet ol'the roadway; or c. any work performed in the road right -of way; 2. Plan must be attached to the permit and kept at the job site any time work is being performed. 3. Plan must set forth the time of completion for the job. U. Design Standards I. All overhead installations shall conform to clearance standards of the Texas Department of Transportation and the pole be placed in the designated area for power specified as set forth in the Texas Utilities Code. Section 181.045. 2. All pole installation (including lighting) shall be placed at the backside of the Right of Way to ensure safety to the public. Any pole placed in violation of this requirement will be required to be moved to the appropriate location at the company's expense. Exceptions may be approved by the County Engineer. 3. All underground installations shall (these are minimum depths —utility may place deeper): a. be placed at a minimum depth of forty -eight (48) inches below the top of the pavement; b. be at least thirty -six (36) inches below ditch flow line when installation is within the area measured from top of bank to top of bank; c. be at least forty -eight (48) inches below ditch flow line if low pressure gas or petroleum lines. For high pressure gas and petroleum lines, see High Pressure Pipelines requirements listed below; ti, not be closer than ten (10) feet from the edge of pavement. Exceptions may apply in rights of way of less than 60'. 4. Water Lines: All water lines must be a minimum 36- inches below the ditch flow line and cased. Waterlines shall be cased if crossing under the roadway. 5. Utilities in all new developments that have 60 feet or greater of right of way shall be installed within designated locations based upon the type of utility. The locations shall be as follows: (measured from back of right -of -way). Power -0 -2 feet, nominally I' Phone — 2 -4 feet, nominally Y Gas — 4 -6 feet, nominally 5' Cable — 6 -8 feet, nominally T 6. Utilities with less than 60 feet right -ol =way in all new developments shall install the utility in a similar manner as referenced in No. 3 above, however, the County Engineer or its designated representative will provide final approval of each utility location. 7. The length of any trench to be opened in advance of the pipe, conduit or ducts may not be longer than 400' if left open over night or unattended. 8. Crossings under a county road shall: a. be bored or jacked. ABSOLUTELY NO OPEN CUTS WITHIN COUNTY ROAD PAVEMENT; b. be pressure grouted for the full length of the crossing if the annular space between pipe and casing and soil exceeds one (1) inch. Brazos County must be given 24 hours notice of pressure grouting operations and have the opponunity to have an inspector on site to observe pressure grouting operations; c. TxDOT Standard Specification Item 476 shall be followed for all boring; jacking, tunneling and joints. `Vol _ �_ Pg. 9. Bore Pits a. no pits shall remain open longer than 2 days; b. all pits shall have proper traffic control measures in place. See Tmfftc Control Plan listed above. c. pits shall NOT be located within ten (10) feet from the edge of pavement without prior approval from the County Engineer or his representative; d. when pits are to remain open for more than g hours, due diligence will he used in protecting the spoil pile to prevent drainage problems; e. based upon wil conditions, the County Engineer or his representative may require shoring to protect pavement integrity; f. based upon soil conditions, the County Engineer or his representative may require pits be placed further from the edge of road. 10. Any installation within ten (10) feet of edge of pavement shall meet the following: a. location must be approved by the County Engineer or his representative b. backRlled with cement stabilized material. c. based upon soil conditions, the County Engineer or his representative may require shoring to protect pavement integrity. d. all excess water and mud shall be removed from the trench prior to backfilling. Any backfill placed during a rainy period or at other times where excess water cannot be prevented Isom entering the trench will be considered TEMPORARY and shall be replaced with PERMANENT cement stabilized material as soon as weather permits; e. all disturbed base and pavement materials shall be removed and restored to the satisfaction of the County Engineer or his representatives. f. no side or lateral tamping to fill voids under the base and pavement materials is allowed. 11. Company must be careful to not jeopardize the slope or integrity of the shoulder of the road. In the event Company damages the slope, shoulder or any other portion of the right -of -way, Company will be responsible For repairing the damage and replacing the right-of-way to the condition it was prior to commencing construction. 12. Operation of construction and/or maintenance equipment on the traveled surface of any improved County road will not be permitted, except in an instance whereby the laying. construction, maintenance and /or repair of cables, conduits and/or pole lines cannot be accomplished by any other method and in this event all such equipment shall be of the rubber tire variety. Appropriate traffic control shall be provided meeting TMUTCD requirements. 0. In the event said construction and/or maintenance and/or repair requires Company to remove, cut or jeopardize any section of the road (asphalt, cement, road base, etc.), Company will be required to provide a performance bond or letter of credit securing necessary repairs. Said bond amount will he determined by the County Engineer. 14. The applicant shall submit a letter of "No Objectiun" from the Army Corps of Engineers for all designated wetlands and environmentally sensitive lands. E. Emergency work In the event Company is required to perform emergency services, that requires excavation in a County Right of Way, and unable to notify the County Engineer prior to conducting emergency repairs, Company shall notify County Engineer within 24 hours of beginning construction repairs. This will allow the County Engineers Office an opportunity to inspect the site to ensure the integrity of the County Right of Way and traffic safety controls used. I Vol / P g. aJeD F. Repairs to eristing foci hies 1. Maintenance and/or repair to existing cables, conduits, and/or pole litres which require disturbance of the soil, shall not be performed until plans describing such maintenance and/or repair have been approved by the County Engineer or its designated representative and a permit has been obtained. G. Relocation of ari/iNes I. When and if the County Engineer determines that it is necessary for the construction, repair, improvement, alteration or relocation of all or any portion of said road, any or all poles, wires, pipes, cables or other facilities and appurtenances authorized hereunder, shall be removed Gom said road, or reset or relocated thereon, as required by the County Engineer within a reasonable time as determined by the County Engineer and Utility Company, and at the expense of the Utility Company. H. High Pressure Pipelines I. All utility Permits for high pressure pipelines (generally 60 PSI or greater), whether pertaining to controlled access or non - controlled access installations, should contain the following additional information in the description of the permit. - diameter -wall thickness - material specification - minimum yield strength - maximum operation pressure of the pipeline 2. With the exception of the maximum operation pressure of the pipeline, this information is to be supplied for both the carrier pipe and the casing. 3. Assurance must also be given that the installation material and design meet the minimum Federal Safety Standards for Liquid and Gas Pipe Lines. Assurance must be provided on company letterhead and signed by an authorized representative of the company. 4. Petroleum Pipelines: Depth Ts pe of Pipeline (below deepest ditch tirade) Special Reauirementc Encased Pipe Less than 10' Must be covered with concrete pad at least 36" deep Encased Pipe Greater than 10' No concrete pad required Nun -Cased Pipe Less than 10' Must be covered with concrete pad at least 48" deep Non -Cased Pipe Greater than 10 No concrete pad required The Concrete pad shalt be minimum of 3" thick and width shall be pipe diameter plus 18" minimum. 5. Under no circumstances will a pipeline be installed parallel to a County Road within the Right -uf- Way. Transmission lines have been determined to be petroleum pipelines (which includes natural gas lines) and shall not be parallel to a County Road. 6. Natural Gas Distribution is a line that serves the final customer. X401 �l1.. l- y..23� �I4L Y� 5 Y p i p L " ° bpR � pigx .. rv: MOM it R Itm aim aa RG �,'„�a0:4 �� `�F3 ;���= apgxLrp���i aspgP b:Yg j� F•.� x fg s iF•1 §�` Pi kg.,k�� %k�L s Rfi R3 @ask -�iF�� tFE; z`es gxax��� ka� a xaE2yx':e-Eeikr xP i.i�� i�'. -- JJ s .4 ... »I.. iep •t--�, �' ST ° s .4 Y.9 as- � • _c mvs __ z w �5 M e ii _T. > 4N — P l Y ... »I.. iep •t--�, �' Rani ° n •Ntuf A w •t h QA Y.9 as- � • _c mvs __ z w �5 M e ii _T. > 4N — P l Y �'� S:iu•+ wV .Iw .11• aN N1.r I�1��1�iw'"•fa Vw Rai 11 �M ".i 4jV�. iin °w' ..H1.11flt � Voi I i ... »I.. iep •t--�, �' Rani ° n •Ntuf A w •t h — � w} w �'� S:iu•+ wV .Iw .11• aN N1.r I�1��1�iw'"•fa Vw Rai 11 �M ".i 4jV�. iin °w' ..H1.11flt � Voi I i w •t h — � w 2•� Y [V WIi. r C• �M11wt '�j i•t t_ U n n FT I �'� S:iu•+ wV .Iw .11• aN N1.r I�1��1�iw'"•fa Vw Rai 11 �M ".i 4jV�. iin °w' ..H1.11flt � Voi I i BOBCAT CONTRACTING, LLC 1721 HCR 3106 • PO BOX 663 HILLSBORO, TX 76645 Seven Thousand Five Hundred Dollars and 0 Cents PAY Brazos County Road and Bridge TO THE Atm; Joe V Salvato ORDER 2617 SH 21 West Or Bryan, TX 77803 CITIZENS NATIONAL SMK 8888 '68 111L 106321 5RORO IX IMIS , 11 t9 / DATE CHECK NO. AMOUNT November 15, 2013 1063217 * * * * * * * * * *S7,500.00 e __— - -- L7'16Q&F0 SIGNA RE-- -v - -__ ii' 106 3 2 0o 1:111q016901: a' S000 199 911' BOBCAT CONTRACTING, LLC 10 6 3 21 HILLSBORO, TX 76645 DATE INVOICE NO. DESCRIPTION INVOICE AMOUNT DEDUCTION BALANCE 11/15201 I1 -15 -13 Bond for work on Golden Trail in 7,500.00 0.00 7,500.00 CHECK GATE CHECK 1063217 NUMBER TOTALS 7,500.00 0.00 7,500.00 _ Lan 7 / 33 j1/1V13 From: (254) 582 -0205 John Genk Bobcat Contracting LLC 1721 HOR 3108 Hillsboro. X 18045 FedEx Ship Manager - Prirx Your Label(s) Origin ID: ACTA Fec ffa I Ship Date: 15NOV13 ��5�1":d AcNNgt1.0LB CAD: 1122703ANET3430 SNIP TO: (250) 582.0205 BILL SENDER JOE V SALVATO BRAZOS COUNTY ROAD AND BRIDGE 2617 SH 21 WEST BRYAN, TX 77803 Delivery Address Bar Code NI IIIII II IIIIIIiII Ref# Invoice # PO # Dept # Illlli 1111 I I I II II (I III MON - 18 NOV 10:30A PRIORITY OVERNIGHT TRKN 7971 6814 1552 o2oi XH CLLA IIIIIII�IUIII�IIIIIIIVIII�IIUII !inllllll After printing this label: 1. Use the'Print' button on this page to print your label to your laser or inkjet printer. 2. Fold the printed page along the horizontal line. 3. Race label in shipping pouch and affix it to your shipment so that the barcode portion of the label can be read and scanned. 77803 Tx us 1AH Warning: Use only the printed original label for shipping. Using a photocopy of this label for shipping purposes is fraudulent and could result in additional billing charges, along w ilh the cancellation of your FedEx account number. Use of this system constitutes your agreement to the service conditions in the current Fed& Service Guide, available on fedex.corrmFedEx w ill not be responsible for any claim in excess of $100 per package, w hether the result of loss, damage, delay, non- delivery,misdelivery,or misinformation, unless you declare a higher value, pay an additional charge, document your actual loss and file a Umely ciaimLimitatiens found in the currant FedEx Service Guide apply. Your right to recover from FedEx for any loss, including intrinsic value of the package, loss of sales, income interest, profit, attorney's fees, costs, and other forms of damage w hether direct, incidental,consequential, or special is limited to the greater of 5100 or the authorized declared value. Recovery cannot exceed actual documented loss.Maxlmum for items of extraordinary value is $1,000, e.g. jewelry, precious metals, negotiable Instruments and other items listed in our ServiceGuide. Written claims must be filed within strict time limits, see current FadEx Service Guide. vol. https: /Mw .. fedexcoMshpping /sh!pAcfm.handle ?medmd= "nue 113 APPLICATION FOR TAX REFUND Collecting Office Name Brazos County Tax Office 300 E. Wm J. Bryan ll Phone Number Bryan Texas 77803 979 - 3614470 Collecting tax for: (taxing units) Brazos County, City of Bryan, City of College Station Bryan ISO, College Station ISO, F1, F2, F3, F4, City of Kurten To apply for a tax refund, the taxpayer must complete the following: Step 1: Owner's name JOSE MIGUEL GONZALES and address 920 CLEARLEAF # 348 Phone BRYAN TX 77803 -3536 Step S: Legal Oesc. OAKWOOD MHC SPACE 348 SER # 12317406 Describe the HUD # TEX0465366 property Address 920 CLEARLEAF # 348 Acct# 360760 Of Tax Receipt # Step 3: Name of Taxing unit Tax Year Date of Amount Refund amt Give the tax of refund Paym9d Fa id a est payment Information Zrefund 2013 10/15/2013 $602.80 $19.94 Taxpa er's reason for refund: OP-Overpayment Refund t0 AXS MOBILE HOMES PO BOX 98 KURTEN TX 77862 -0098 Step 4: Sign the form "1 hereby apply for the refund of the above - described taxes and cedify that the Information I hayegiven on this form is true and correct." s nhere>date.>�, I If you make a fat tatement on this application, you could he found guilty of a Class A misdemeanor or a state jail felony under Texas Pe Code Section 37.10. Step 6: Tax refund This tax refu qoj;; W-�Approvecl Disapproved Authoriz AO, fficer determination sign here > date > Authorized officer of taxing unit for refun applications r amount required under Section 31.11 Tax Code sign here > date > APPLICATION FOR TAX REFUND Collecting Office Name Brazos County Tax Office 300 E. Wm J. Bryan Pkw) Phone Number Bryan Texas 77803 979-361-4470 Collecting tax for (taxing units) ` Brazos County, City of Bryan, City of College Station Bryan ISD, College Station ISD, F1, F2, F3, F4, City M Kurten To apply for a tax refund, the taxpayer must complete the folloWin Step 1: Owner's name ASS MOBILE HOMES P O BOX 98 and address KURTEN, TX 77862 Phone Step 2: Legal Desc. MH SER #TXFL412A3777CY12, LABEL #PFS0847490 Describe the MARY LAWRENCE -30, TR -1, 29 property Address Acct.# or Tax Receipt # 300040 Step 3: Name or Taxind unit Tax Year Date of Amount Refund amt Give the tax of refund P1'QIllaS payment information Zrefund 2013 10/1412073` $544.36 $13.24 Taxpa er'a reason for refund: '. OP -Ove8 ment Refund t AJ'S MOBILE HOMES, P O BOX 96, KURTEN, TX 7766 ,' ,r. Step 4: Sign the form "1 hereby apply for the'refund of the abavedeeuibed taxes and certify thit,,i. the information I have olven on VYa form is true and Correct." sign here> If you make a t1sel4tallimenton this application, you could be found guifly'of a Class A misdemeanor or state jail fNon wiWar Texa enal Code Section 37.10. Step 6: This tax re Approved Disapproved Tax refund determination Author officer sign here > 11 date> ll Authorized officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code sign here> date> Vol. __ __/9/ Pg. o23L APPLICATION FOR TAX REFUND Collecting Office Name Brazos County Tax Office 300 E. Wm J. Bryan Ill Phone Number Bryan Texas 77803 979 -361 -4470 Collecting tax for: (taxing units) Brazos County, City of Bryan, City of College Station Bryan ISO, College Station ISO, F7, F2, F3, 174, City of Kurten To apply for a tax refund, the taxpayer must complete the following: Step 1: owner's name ARTURO PADILLA & PERLA FIGUEROA and address 920 CLEARLEAF # 115 Phone BRYAN TX 77803 -3560 Step 2: Legal peso. OAKWOOD MHC SPACE 115 SER # CRHTX5381 Describe the HUD # NTA0535590 property Address 920 CLEARLEAF At 115 Acct .# 345183 or Tax Receipt# Step 3: Name cf AX109 unit Tax Year Date of Amount Refund amt Give the tax oLeLup Paid Rye nested payment information Zrefurd 2013 10/15/2013 $380.02 $25.88 Taxpayer's reason for refund: OP-Overpayment Refund t0 AJ'S MOBILE HOMES PO BOX 98 KURTEN TX 77862 -0098 Step 4: Sign the form -1 hereby apply for the refund of the above - described taxes and certify that the information I have given on this form is true and correct" sign here> 1 2 date> 4 l ) If you make a false hiatement on this application, you could be found guilty of a Class A misdemeanor or a state )ail felony under Texas Penal Code section 37.10. Step 5: Tax refund This tax ref Approved Disapproved Authorize icer determination sign here > date > 9 3 Authorized officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code sign here > date > RMMI If`ATIn K1 M012 TAY RFFllwn nr r r -r•+�+ Collecting Office Name Brazos County Tax Office 300 E. Wm J. Bryan Pkwj Phone Number Bryan Texas 77803 979-361-4470 Collecting tax for (taxing units) Brazos County, city of Bryan, City of College Station Bryan ISO, College Station ISO, F1, F2, F3, F4, City of Kurten To apply for a tax refund, the taxpayer must complete the following: Step 1: owner's name and address ALLEN FRANKLIN JR 5101 LEONARD RD # 87 Phone BRYAN TX 77807 Step 1: Legal Desc. RAMBLEWOOD SPACE # 87 SER # 12511707 Describe the HUD # TEX0298439 property Address 5101 LEONARD RC # 87 Acct # 360856 Or Tax Recelpt# Step 3: Name of Taxlna unit Tax Year Date of Amount Refund amt Give the lax of refund payment prig RegAged payment information Zrefund 2013 10/15/2013 $168.40 $16.93 Taxpayer's reason for refund: OP-Overpayment Refund t0 FIVE NINE SEVEN I.IMITED PARTNERSHIP 2591 E PIONEER DR IRVING TX 75061 Step 4: Sign the form "1 hereby apply for in of the ve- described taxes and certify that the information I v form Is rect'' sign here > rr I date > d 6 I If you make a false statement on thi app/ ation, you could be found guilty of a Class A misdemeanor or a state jail to under Texas Penal Code Section 37.10, Step 5: This tax r Approved Disapproved Tax refund Authoriz fficer - �" determination sign here> date> Authorized officer of taxing unit for refund applications over amount r quired under Section 31.11 Tax Code sign here> date> Vol /LL_-- P9 ��� /�77fC iiC�7.� i�3._MI411I.U7 Collecting Office Name Brazos County Tax Office 300 E. Wm J. Bryan Pkw) Phone Number Bryan Texas 77803 979- 361 -4470 Collecting tax for: (taxing units) Brazos County, City of Bryan, City of College Station Bryan ISO. College Station ISO, F1, F2, F3, F4, City of Kurten To apply for a tax refund, the taxpayer must complete the following! Step 1: Owner's name MARY PIERCE and address 5101 LEONARD RD TRL 126 Phone B RYAN TX 77807.9012 Step 2: Legal Desc. RAMBLEWOOD SPACE 125 SER # TXFL12A76055SB11 Describe the HUD # RAD0903686 property Address 5101 LEONARD RD # 126 Acct.# 364895 or Tax Receipt# Step 3: Name df Taxfnd unit - Tax Year Date of Amount Refund amt Give the tax oLln Pevmenj ,a_lld uest payment information Zrefurid 2013 10/15/2013 $236.98 $23.32 Tax a er's reason for refund: OP-Overpayment Refund t0 NINE FIVE SEVEN LIMITED PARTNERSHIP 2591 E PIONEER OR IRVING TX 75061 -8920 Step 4: Sign the form '1 hereby apply for the r nd o e a ov scribed taxes and certify that the information I hav a orm Is trvelgFa c sign here > date> AAL713 It you make a false statement on this'iiteplicagilin, you could be found guilty of a Class A misdemeanor or a state jail felon rider Texas Penal Code Section 37.10. Step 6: This lax r Approved Disapproved Tax refund AuthoriSA officer __ _. - - -- - determination sign here> dal p(ty Authorizetl officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code si nhere> Irate > Vol. _/ 9/ F 0235 APPLICATION FOR TAX REFUND Collecting Office Name Brazos County Tax Office 300 E. Wm J. Bryan Pkwy Phone Number Bryan Texas 77803 979- 361 -4470 Collecting tax for: (taxing units) Brazos County, City of Bryan, City of College Station Bryan ISO, College Station ISO, F1, F2, F3, F4, City of Kuden To apply for a tax refund, the taxpayer must complete the following: Step 1: Owner's name FRANCISCO RAMIREZ & CYNTHIA VARGAS and address 2929 STEVENS DR # 116 Phone BRYAN TX 77803 -0669 Step 2: Legal Desc. PRIMROSE LANE SPACE 116 SER # PH227925 Describe the HUD # PFS0675845 property Address 2929 STEVENS DR 116 Acct.# 300371 or Tax Receipt # Step 3: Name of Taxinq unit Tax Year Date or Amount Refund amt Give the tax of refund Payment Paid stw± w payment information Zrefund 2013 10/15/2013 $179.19 $5.38 Tax a eis reason for refund: OP-Overpayment Refund to FIVE NINE SEVEN LIMITED PARTNERSHIP 2591 E PIONEER OR IRVING TX 75061 -8920 Step 4: Sign the form '1 hereby apply for the refun of the a e-described taxes and certify that the information I in 4iypo on form is a an rrect" sign here> I date> A L If you make a false statement on thi ap cation, you could he found guilty of a Class A misdemeanor or a state "ail felony under Texas Penal Code Section 37.10. Step 5: This tax ref Ap roved Disapproved Tax refund Authorizlkofficer determination sign here> date> Authorized officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code sign here> sate> APPLICATION FOR TAX REFUND Collecting Office Name Brazos County Tax Office 300 E. Wm J. Bryan Pkw) Phone Number Bryan Texas 77803 979361.4470 Collecting tax for: (taxing units) Brazos County, City of Bryan, City of College Station Bryan ISD, College Station ISO, F1, F2, F3, F4, City of Kurten To apply for a tax refund, the taxpayer must complete the following: Step 1: Owner's name DONNIE RAY HARMON and address 5872 HIGHWAY 30 Phone ANDERSON TX 77830 -8904 Step 2: Legal Desc. OAK FOREST SPACE 26 SER # CLWO12314TX Describethe HUD # HWCO271142 property Address 201 KRENEK TAP RD # 26 Acct.# 103543 or Tax Receipt # Step 3: Name of 7 na unit Tax Year Date of Amount Refund am! Give the tax 4f refyd Payment Paid nested payment information Zrefund 2013 10/1512013 $329.51 $195.78 Taxpayer's reason for refund: OP-Overpayment Refund to: 5 wr �� o Step 4: Sign the form "I hereby apply for the refund of the above- described taxes and certify, that the information I have given an this form Is true and correct., sign here > l..�c9- --vL.- a-. ' wv^-- date > If you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state jell felony under Texas Penal Code Section 37.10. Step 5: This tax re Approved Disapproved Tax refund Authoria fficer -- detem inatlon sign here> date> I Authorized officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code sign here > date > GPPI ICATION FOR TAX REFUND Collecting Office Name Brazos County Tax Office 300 E. Wm J. Bryan Pkwy Phone Number Bryan Texas 77803 878-361-4470 Collecting tax for: (taxing units) Brazos County, City of Bryan, City of College Station Bryan (SD. College Station ISO, Ft, F2, F3, F4, City of Kunen To apply for a tax refund, the taxpayer must complete the following: Step 1: Owner's name MANUEL PINA GOMEZ and address 920 CLEARLEAF # 248 Phone BRYAN TX 77803 -3566 Step 2: Legal Desc. FRONTIER DEVELOPMENT PH 1 BLOCK 1 LOT 3 Describe the SER # CT9285E HUD # TXS0587986 property Address 307 W PEASE Acct.p 27788 Or Tax Receipt A Step 3: Name 4.LIaxiug�IS Tax Year Date of Amount Refund amt Give the tax of refun pAyltie_M Paid Requested payment Information Zrefund 2013 10/1512013 $214.85 $115.16 !-- xpa er's reason for refund: OP-Overpayment Refund t0 LAWYERS TITLE COMPANY 1450 COPPERFIELD PKWY COLLEGE STATION TX 77845 Step 4: Sign the form "1 hereby apply for the refund of the ahove-descrlbed taxes and certify that the information I have given on this form is true and correct." sign here> �%- Qh/tw� C,g DUP-' date> if you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state jail felony under Texas Penal Code Section 37.10. Step 6: This tax refund is r Approved Disapproved Tax refund AUthorized (near determination sign here > date> Authorized officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code sign here > date > / 9/ 02 4/1� 3PLICATION FOR TAX REFUND Collecting Office Name Collecting tax for: (taxing units) Brazos County Tax Office Brazos County, City of Bryan, City of College Station 300 E. Wrn J. Bryan Pkwy Phone Number Bryan ISD, College Station ISD, F1, F2, F3, F4, City of Kurten Bryan Texas 77803 979- 361 -4470 To apply for a tax refund, the taxpayer must complete the following: Step 1: Acct # - Owner's name ANTONIO ROBLEDO VENEGAS and address 1100 TURKEY CRK RD # 135 Phone BRYAN TX 77807 -1559 Step 2: Describe the Legal Dena GP.EENBRI.AR ACRES SPACE 135 SER # GAHAH1861 HUD # GE01433955 r,rorwrtv Address 1100 TURKEY CRK RD # 135 Zrefund 2013 10/15/2013 $458.78 $11.471 Taxpayer's reason for refund: OP-Ove a me nt Refund t0 SOUTHERN COMFORT MOBILE HOMES 2106 HWY 21 EAST BRYAN TX 77803 Step 4: "1 hereby apply for the refund the abovedescribed taxes and certify that Sign the form the information I hav giv f is true and correcC sign ... da(e> " Y ( If you make a alsestatement on this application, you could be found guilty of a Class A misdemeanor or a state jail felony under Texas Penal Code Section 37,10. Step 6: This tax re Approved Disapproved Tax refund Authorize otrcer 1 determination si nhere> date> ` I 13 Authorized officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code sign here > daf e > 1171 2 679 Acct # - 360727 or Tax Receipt# ;tep 3: Name of Taxing unit Tax Year Date of Amount Refund amt 3ive the tax of refund a me R§L4 e t Zrefund 2013 10/15/2013 $458.78 $11.471 Taxpayer's reason for refund: OP-Ove a me nt Refund t0 SOUTHERN COMFORT MOBILE HOMES 2106 HWY 21 EAST BRYAN TX 77803 Step 4: "1 hereby apply for the refund the abovedescribed taxes and certify that Sign the form the information I hav giv f is true and correcC sign ... da(e> " Y ( If you make a alsestatement on this application, you could be found guilty of a Class A misdemeanor or a state jail felony under Texas Penal Code Section 37,10. Step 6: This tax re Approved Disapproved Tax refund Authorize otrcer 1 determination si nhere> date> ` I 13 Authorized officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code sign here > daf e > 1171 2 679 Aoal ICATIAAI GAR TAX RF-FIIND Collating Office Name Brazos County Tax Office 300 E. Wm J. Bryan Pkwy Phone Number Bryan Texas 77803 979 -361 -4470 Collecting tax for: (taxing units) Brazos County, City of Bryan, City of College Station Bryan ISO, College Station ISO, F1, F2, F3, F4, City of Kunan To apply for a tax refund, the taxpayer must complete the following: Step 1: owner's name and address BRITTNEYHUDGEN 3812 ELAINE DR Phone BRYAN TX 77808 -0914 Step z: Describe the property Legal Case. MOBILE HOME SER # MP 153102A HUD #TEX0566766 WOODVILLE ACRES # 3 BK -8 LT -3 Address 3812 ELAINE DR Acct.# 93566 Or Tax Receipt# Step 3: Oive the tax payment information Name of Taxing unit Tax Year Cale of Amount Refund amt pf refund Zrefund 2013 10/15/2013 $691.80 $ 30. Taz er's reason for refund: OP-Overpayment Refund t0 AR STONE INVESTMENTS PO BOX 161 KURTEN Tx 77862 Step 4: Sign the forth '1 hereby apply for the refund of the abovedescribed taxes and ceNfy that the informs' n a in on Is is true sign here date > 1 �i I J If you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state ail felony under Texas Penal Code Section 37.10. Step 6: This tax re - Approved Disapproved Tax refund AuthoriA officer - determination sl nhere> - dete> '^ W Authorized officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code si nhere> date> NO APPLICATION FOR TAX REFUND Collecting Office Name Brazos County Tax Office 300 E. Wm J. Bryan Pkw) Phone Number Bryan Texas 77803 979- 361 -4470 Collecting tax for: (taxing units) Brazos County, City of Bryan, City of College Station Bryan ISD, College Station ISD, Fl, F2, F3, F4, City of Kurten To apply for a lax refund, the taxpayer must complete the following: Step 1: owner's name ALICE ROGERS and address PO BOX 12329 Phone COLLEGE STATION TX 77842 -2329 Step 2: Legal Desc. OAKWOOD MHC SPACE 221 SER # 12316933 Describe the HUD # TEX0459459 property Address 920 CLEAR LEAF DR 221 Acct.# 90767 Or Tax Receipt # Step 31 Name of Taxing unit - Tax Year Date of Amount Refund amt Give the tax of refund a went paid Reouested payment information Zrefund 2013 10/15/2013 $446.51 $14.61 Tax yer's reason for refund: OP-Overpayment Refund t0 A R STONE INVESTMENTS PO BOX 161 KIJRTEN TX 77862 Step 4. Sign the form "thereby apply for the refund of the above - described taxes and certify that the informal have given rmi orz si n here rc )) ) tla > 1 ;sd If you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state jail felony under Texas Penal Code Section 37.111. Step 5: This tax refu Approved Disapproved Tax refund Authoriz officer determination sign here> Authorized officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code sign here > date > f- 9P 1) APPLICATION FOR TAX REFUND Collecting Office Name Brazos County Tax Office 300 E. Wrn J. Bryan Pkw) Phone Number Bryan Texas 77803 979- 361 -4470 Collecting tax for: (taxing units) Brazos County, City of Bryan, City of College Station Bryan ISO, College Station ISO, Fl, F2, F3, F4, City of Kurten To apply for a tax refund, the tax a er must com fete the following: Step 1: BUSTAMANTE RENE owner's name 308 S LOGAN AVE and address BRYAN, TX 77803 Phone Step 2: Legal Oesc. OAKWOOD MHC, SPACE 236, SER #CLW021770TX Describe the HUD# H WCC352172 property Address 920 CLEARK LEAF P DR 236 Acct.# or Tax Receipt# 338567 Step 3: NamLqLTAxmq unit " Tax Year Date of Amount Refund amt Give the tax fun Lament aid Redili payment Information Zrefund 2013 10/14/2013 $668.55 $26.24 a ent Taxpa er'sreason for refund: OP-Overpayment Refund t0 VANDERBILT MORTGAGE 8 FINANCE INC, PO BOX 9800, MARYVILLE, TN 37802 Step 4: Sign the form "1 hereby apply for the refund of the above-described taxes and certify that the information I have g given on this form is true and correct" si nh e�.�lC. ' dai. _ If you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state jail felony under Texas Penal Code Section 37.18. Step 6: This tax refund is Approved Disapproved Tax refund Authoriz d officer determination I ii sign here > date> I I Authorized officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code sign here> date> / !/ ;2 � eaat 10ATlnM FnR TAY REFUND Collecting Office Name Brazos County Tax Office 300 E. Wm J. Bryan Pkwy Phone Number Bryan Texas 77803 979-361-4470 Collecting tax for (taxing units) Brazos County, City of Bryan, City of College Station Bryan ISD, College Station ISD, F1, F2, F3, F4, City of Kuden To apply for a tax refund, the taxpayer must complete the following: Step 1: owner's name BLANCA MECINO & ALEJANDRO SANCHEZ and address 140 OAK LEAF Phone COLLEGE STATIC TX 77845 -8613 Step 2: Legal Desc. OAK CREEK MHC SPACE 140 OAK LEAF SER # HOTX1180042A Describe the HUD # NTA0873149 property Address 140 OAK LEAF Acct a 110434 of Tax Receipt # Step 3: Name o! Taxis unit Tax Year Date of Amount Refund amt Give the tax of Leflin d Payment P" Rye fl 90 payment information Zrefund 2013 10/15/2013 $818.46 $44.27 Taxpa er's reason for refund: OP-Overpayment Refund t0 AFFORDABLE MOBILE HOMES ATTN. ALICE ROGERS PO BOX 12329 COLLEGE STATION TX 77842 rStep e form "1 hereby apply for the refund -eFth ibed taxes and certify that the informal , ve given is true and c ct" sign here date> If you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state jail felony under Texas Penal Code Section 37.10. Step 6: This tax refund is Approved Disapproved Tax refund Authori officer determination sign here> date> Authorized officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code sign here> date> Vol. Pg. Aool WATI Ml t=na TAY RFFIINn Collecting Office Name Brazos County Tax Office 300 E. Wm J. Bryan Pkw) Phone Number Bryan Texas 77803 979 - 361 -4470 Collecting tax for. (taxing units) Brazos County, City of Bryan, City of College Station Bryan ISO, College Station ISO, Ft, F2, F3, F4, City of Kurten To apply for a tax refund, the taxpayer must complete the following: Step 1: Owner's name RICARDO TORRES - GARCIA & NOHEMI ROSAS and address 6262 RAYNA CIR Phone BRYAN TX 77807 -8401 Step 2: Legal Desc. LAKEWOOD ESTATES BLOCK 1 LOT 7 SER # PHO511583 Describe the HUD # TEX0556459 property Address 6262 RAYNA CIR Acct .p 31127 Or Tax Receipt It Step 3: Name of Tax iag unit Tax Year Date of Amount Refund amt Give the tax gf.rgLund Eaym=t Paid ue t payment information Zrefund 2013 10115/2013 $691.86 $31.58 Tax yer's reason for refund: OP-Overpayment Refund t0 AFFORDABLE MOBILE HOMES PO BOX 12329 COLLEGE STATION TX 77842 Step 4: Sign the torte "1 hereby apply for the refund of the above - described taxes and certify that the infomnabqiLkhav m -is true-andeo sig_Wh re y te If you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state jail felon under Texas Penal Code Section 37,10. Step 5: This tax refun Approved. -- Disapproved Tax refund Authorize officer determination sign here> date> Authorized officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code sign here > date > l?/ 02 ,/ APPLICATION FOR TAX REFUND Collecting Ctnce Name Brazos County Tax Office 300 E. Wm J. Bryan PW Phone Number Bryan Texas 77803 979- 381 -4470 Collecting tax for (taxing units) Brazos County, City of Bryan, City of College Station Bryan ISO, College Station ISC, F1, F2, F3, F4, City o(Kuden To apply for a tax refund, the taxpayer must complete the following: Step t Owner's name JUAN BENITEZ and address 1804 ANITA ST Phone BRYAN TX 77803 Step 2: Legal Dead, OAKWOOD MHC SPACE 11 SER # PH079OC3 Describe the HUD # PFS0559337 property Address 920 CLEARLEAF # 11 Acct .# Y I I Or Tax Receipt # P .�7 Step 3: Name of Taxing unit Tax Year Date of Amount Refund amt Give the tax gf refun a ment. P2 uest Payment information Zrefund 2013 10/15/2013 $468.65 $22.30 Taxpayer's reason for refund: OP-Overpayment Refund t0 ALICIA HERNANDEZ 920 CLEARLEAF # 11 BRYAN TX 77803 -3528 Step 4: Sign the form " 1 hereby appry for the refund of the above - described taxes and cenity that the information I have given on this form is true and correct" sign here date > If you make a false statement on this application, y ouId be found guilty of a class A misdemeanor or a state jail felony under Texas Penal Code Section 37.10. Step 5: This tax refund is Approved. -- - Disapproved Tax refund Authorize officer determination sign here> II date> l _I Authorized officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code sign here > dale > Vol. / 9/ Pg. �.L7'Lr_� FOR TAX REFUND APPLICATION Collecting Office Name Brazos County Tax OffICe 300 E. Wm J. Bryan Pkw) Phone Number Bryan Texas 77803 970,361 -4470 Collecting tax for: (taxing units) Bra20s County, City of Bryan, City of College Station Bryan ISO, College Station ISO, F1, F2, F3, F4, City of Kurten To apply for a tax refund, the taxpayer must complete the following: Step 1: Owner's name LONNIE GREGORCYK and address 1367 CR 402 Phone YOAKUM TX 77995 Step 2: Describe the Legal Desc. ROLLING RIDGE SPACE 116RCV SER # MSD992876SiSN3878 HUD # TRAD447673 property Address 116 RIDGE COVE Acct.# 115889 Or Tax Receipt # Step 3: Name of Taxing unit Tax Year Date of Amount Refund amt Give the tax Of refund P?pmBIlt Paid Requested payment information Zrefund 2013 10/15/2013 $571.48 $21.51 Taxpayer's reason for refund: OP-Overpayment Refund t0 JAMES P JOHNSON 104 WESTBROOK OR VICTORIA TX 77904 -3070 Step 4: Sign the form '1 hereby apply for the refund of the abovedescribed taxes and certify that the information havA iven on this f m i e antl rtecC' x sign here> i✓ date> If you maket f se statement on th pplication, you could be found guilty of a Class A misdemeanor or a state fail felon under Texas Penal Code Section 37.10, Step 6: This tax refund Is Approved DisajEroved Tax refund determination Authoriz officer ,. sign her > -- date> Authorized officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code sign here > date > APPLICATION FOR TAX REFUND Collecting Office Name Brazos County Tax Office 300 E. Wm J. Bryan Pkwy Phone Number Bryan Texas 77803 979- 361 -4470 Collecting tax for. (taxing units) Brazos County, City of Bryan, City of College Station Bryan ISD, College Station ISO, F1, F2, F3, F4, City of Kumen To apply for a tax refund, the taxpayer must complete the following: Step 1: Owner's name JOANNE M & HOLLY J SMITH and address PO BOX 595 Phone MILLICAN TX 77866 -0595 Step 2: Legal Desc. MOBILE HOME SERIAL # MP1511013A LABEL # PFS0760942 Dcscnbethe WILLIAM DEVERDS -14 TR -71 property Address 5000 BARBARA T RANCH RD Acct .# 114440 Or Tax Receipt # Step 3: flame of Taxing unit Tax Year Date of Amount Refund amt Give the tax of refund Payment P 9 Re au sled payment information Zrefund 2013 10/15/2013 $156.40 $15.43 Tax ay" reason for refu m nd: OP -Over a ent Refund 10 JOANNE & HOLLY SMITH PO BOX 595 MILLICAN TX 77566 -0595 Step 4: Sign the form 1 hereby apply for the refund of the above-described taxes and certify that the information I have given on this form is true and correct" r sigmhere > „a r date,>,4._: ±, �Q If you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state jail felony under Texas Penal Code Section 37.10. Step 6: This tax refund' oved_. (Disapproved Tax refund Authorized fficer determination sign here> date> Authorized officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code sign here > date > APPLICATION FOR TAX REFUND Collecting Office Name Brazos County Tax Office 300 E. Wm J. Bryan PkM Phone Number Bryan Texas 77803 979-361 -1470 Collecting tax for: (taxing units) Brazos County, City of Bryan, City of College Station Bryan ISO, College Station ISO, Fi, F2, F3, F4, City of Kurten To apply for a tax refund, the taxpayer must complete the following: Step 1: Owner's name and address RAUL & REBECA LOZANO 406 BOULEVARD Phone BRYAN TX 77803 -1711 Step 2: Describe the property Legal Dem. PRIMROSE LANE SPACE 113 SERIAL # N209752 HUD # TEX0266812 Address 2929 STEVENS DR # 113 Acct.# 102649 Or Tax Receipt # Step 3: Clive the tax payment Information Name of TamW unit Tax Year Date of Amount Refund amt Q( refund Eument Eald ReQu lw Zrefund 2013 10115/2013 $112.85 $24.74 tax er's reason for refund: - OP-Overpayment RBfUnd t0 RAUL & REBECA L07ANO 406 BOULEVARD ST BRYAN TX 77803 -1711 Step 4: Sign the form "I hereby apply for the refund of the abovedescribed taxes and certify that the information I have given on this form Is true and correct." sign here > date> If you make a false statement on this application, you could be found guilty of a Class A misdemeanor m a state jail felony under Texas Penal Code Section 37.10. Step 6: This tax refu roved - Disapproved Tax refund determination Authorized iolficer iLVn here> date s -' ` 3 Authorized officer of taxing unit for refund julred under Section 31.11 Tax Code sign here > date> Aool ICATInN FnR TAX RFFIINn Collecting Office Name Brazos County Tax Office 300 E. Wm I Bryan Pkw) Phone Number Bryan Texas 77803 979. 361 -4470 Collecting tax for. (taxing units) Brazos County, City of Bryan, City of college Station Bryan ISO, College Station ISO, Ft, F2, F3, F4, Cityof Kurten To apply for a tax refund, the taxpayer must complete the following: Step 1: owner's name MARTHA ROJAS and address 106 RIDGEVIEW Phone COLLEGE STATION TX 77845 -7239 Step 2: Legal Desc. ROLLING RIDGE SPACE 106RV SER # TXFL812A23634SB11 Describe the HUD # TEX0551522 property Address 106 RIDGEVIEW Acct# 96548 or Tax Receipt # Step 3: Name of Taxina unit Tax Year Date of Amount Refund amt Give the tax gf MfSLny P?yyID§nS P�lSd Reauesteo payment Information 2refund 2013 10/15/2013 $272.13 $21.66 Tax ayer's reason for refund: OP-Overpayment Refund to TERRY 8 CYNTHIA SCHEEL 185 LONGHORN TRL SEGUIN TX 78155 -9538 Step 4: Sign the forth "1 hereby apply for the refund of the above - described taxes and certify that the information I given on this form is true and correct' • sign heF 3 If you mak4 a false 4dement on this application, you could he found guilty of a Class A misdemeanor or a state Jail felony under Texas Penal Code Section 37.10. Step 5: This tax refu pproved Disapproved Tax refund Authorize fhcer determination sign here> date> — Authorized officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code si nhere> date> Vol A� - Pg 2`S-j APPLICATION FOR TAX REFUND Collecting Office Name Brazos County Tax Office 300 E. Win J. Bryan PkM Phone Number Bryan Texas 77803 979- 361-4470 Collecting tax for (taxing units) Brazos County, City of Bryan, City of College Station Bryan ISO, College Station ISO, F1, F2, F3, F4, City of Kunen To apply for a tax refund, the taxpayer must complete the following: Step 1: Owner's name HANNAH C BLACK and address 114 OAK RUN Phone COLLEGE STATION TX 77845 Step 2: Legal Oesc. OAK CREEK MHC SPACE 114 OAK RUN SER # SN229112 Describe the HUD # RAD1351979 property Address 114 OAK RUN Acct .# 300277 or Tax Receipt# Step 3: Name of Taxing unit Tax Year Date of Amount Refund amt Give the tax o! efun a ant aid ested payment information Zrefurd 2013 10/15/2013 $134.00 $8.99 Taxpayer's reason for refund: OP-Overpayment Refund to CONNIE BLACK 21019 FM 762 RD NEEOVILLE TX 77461 Step 4: Sign the form "1 hereby apply for the refund of the above-descnbed taxes and certify that the information I have given on this form is true and correct" si nfiere> date> Q If you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state Jail felony under Tex is Penal Code Section 37.10. Step 5: This tax refu Approved _ Disapproved Tax refund Authorized officer �_ r determination sign here> date> Authorized officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code sign here > date > APPLICATION FOR TAX REFUND Collecting Office Name Brazos County Tax Office 300 E. Wm J. Bryan Pkwy Phone Number Bryan Texas 77803 979- 361 -4470 Collecting tax for: (taxing units) Brazos County, City of Bryan, City of College Station Bryan ISO, College Station ISO, F1, F2, F3, F4, City of Kurten To apply for a tax refund, the taxpayer must complete the following: Step 1: Owner's name RED RIVER PROPERTIES and address 24330 HAMPTON OAKS DR Phone SPRING TX 77389 -3544 Step 2: Legal Desc. OAK CREEK MHC SPACE 120 OAK TRL SER # PH227966 Oescribe the HUD # PFS0675886 property Address 120 OAK TRAIL Acct p 108281 Of Tax Receipt # Step 3: Name of Zaxind unit Tax Year Date of Amount Refund amt Give the tax g( refund a ent Paid fisted Payment Information Zrefund 2013 10115/2013 $551.14 $226.84 rax a en's reason for refund: OP-Overpayment Refund t0 RED RIVER PROPERTIES 24330 HAMPTON OAKS OR SPRING TX 77389 -3544 Step 4: Sign the form "1 hereby apply for the refund of the above-described taxes and certify that the information I have given on this form is true and coned" sign her it you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state jail felony under Texas Penal Code Section 37.10. Step 6: Tax refund This tax refund is Approved Oisapprcved Authoriz er determination _ sign here> date> Authorized officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code sign here > date > APPLICATION FOR TAX REFUND Collecting Office Name Brazos County Tax Office 300 E. Wm J. Bryan Pkwy Phone Number Bryan Texas 77803 979 - 361-4470 Collecting tax for: (taxing units) Brazos County, City of Bryan, City of College Station Bryan ISO, College Station ISD, F7, F2, F3, F4 City of Kurten To apply for a tax refund, the taxpayer must complete the following: Step 1: Owner's name VERONICA MARTINEZ & SANTIAGA DIAZ and address 920 CLEARLEAF TRL 357 Phone BRYAN TX 77803 -3574 Step 2: Legal Desc. OAKWOOD MHC SPACE 357 SER # CLWO02420TX Describe the HUD # TEX0504534 property Address 920 CLEARLEAF # 357 Acct# Or Tax Receipt# 100695 Step 3: Name of Taxing unit Tax Year Date of Amount Refund amt Give the tax payment augund Payment Paid _ ueste information Zrefund 2013 10/15/2013 $238.55 $29.52 Tax ayer'sreasonforrefund; OP-Overpayment Refund t0 VERONICA MARTINEZ & SANTIAGA DIAZ 920 CLEARLEAF # 357 BRYAN TX 77803 -3574 step 4: Sign the form '1 hereby apply for the refund of the above-described taxes and certify that the informatio }/have given on this fog is true and corre sign here date> 17e, 11 If you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state jail felony under Texas Penal Code Section 37.10. Step 6: This tax relrrI Approved Disapproved Tax refund Authorized tcer determination sign here> date> L2 ' Authorized officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code sign here > date > d/3 APPLICATION FOR TAX REFUND Collecting Off ce Name Brazos County Tax Office 300 E. Wm J. Bryan Pkw1 Phone Number Bryan Texas 77803 979361 -4470 Collecting tax for. (taxing units) Brazos County, City of Bryan, City of College Station Bryan ISO, College Station ISO, F7, F2, F3, F4, City of Kurten To apply for a tax refund, the taxpayer must complete the following: Step 1: Owner's name KRISI WILLIAMS and address 137 SUNSET TRAIL Phone COLLEGE STATION TX 77845 -3457 Step 2: Lagal Desc, SUNSET RIDGE SPACE 137 SUNSET TRL SER # TXFLA12A3252FD1 I Describe the HUD # RAD1109696 property Address 137 SUNSET TRAIL Acct .# 356634 or Tax Receipt # Step 3: Name of Taxing unit Tax Year Date of Amount Refund amt Give the tax QtreLund a ent Paid a nested payment information Zrefund 2013 10115/2013 $336.52 $18.11 Tax ayer's reason for refund: OP-Overpayment Refund t0 JAMES JUMPER 137 SUNSET TRAIL COLLEGE STATION TX 77845 -3457 Step 4: Sign the form -1 hereby apply for the refund of the above - described taxes and certify that the Information I have given this form Is true and correct." sl h re'> date >.._���� ✓I� �3 It you make a false ftatement on this apptication, you could be found guitty of a Class A misdemeanor or a state jail felony under Texas Penal Code Section 37.10. Step 6: This tax refund is Approved Disapproved Tax refund Authorized determination ) signhere> ` 11 - date> Authorized officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code sign here> date> Vol �_9/ pg._ ��r ICATION FOR TAX REFUND APPL Collecting Office Name Brazos County Tax Office 300 E. Wm I Bryan Pktarj Phone Number Bryan Texas 77803 979- 361-4470 Collecting tax for: (taxing units) Brazos County, City of Bryan. City of College Station Bryan ISO, College Station ISD, F1, F2, F3, F4, City of Kurten To a I for a tax refund, the taxpayer must complete the following: Step 1: Ovmer's name and address ANDREW JOHN SEKULA PO BOX 521 iPhone FALLS CITY TX 78113.0521 Step Z: Describe the Legal Dese. ROLLING RIDGE SPACE 184RY SER # SV403638 HUD Al RAD1054020 property Address 184 RIDGEWAY Aat # 102697 or Tax Receipt p Step 3: Name of Taxing unx Tax Year Date of Amount Refund amt Give the tax of refund Pavment PAW R payment Information Zrefund 2013 1011512013 $159.76 $17.31 Tax er's reason for refund: OP-Overpayment Refund tG KAREN WRIGHT PO BOX 189 FALLS CITY TX 78113-0189 Step 4: Sign the forth '1 hereby apply for the refund of the above - described taxes and certify that the information I have given on this form Is true and corre " 1 / si n here date? ,,.. If you make a false statement on this applleatlon, you coul be found guilty of a Class A misdemeanor or a state jail felony under Texas Penal Code Section 37.10. Step 6: Tax refund determination This tax refund is VrApproved Disc proved Autonz facer sign her, date> _ 3 Authorized officer of taxing unit for refund applications over amount required under Section 3 1. 11 Tax Code sign here> date> ran TAU Mccli AYhrLIGA I IuN run t AA Ki-r •+•rr Collecting lax for ((wing units) Collecting Office Name Brazos County, City of Bryan, City of College Station Brazos County Tax Office 300 E. Wm J. Bryan PkM Phone Number Bryan ISO, College Station ISO, FI, F2, F3, F4. City or Kurten Bryan Texas 77803 979 - 361.4470 To apply for a tax refund, the taxpayer must complete the following: Step 1: Owner's name MICHAEL SWANIGAN 3139 QUAIL VALLEY EAST OR Phone and address MISSOURI CITY TX 77489 MOBILTOWN SPACE 217 SER # 1079464S36373 Step 2: Legal Deso Describe the HUD # TEX0107502 Address 400 EHLINGER DR 217 property AaW1t 51920 or Tax Receipt If Name of Taxing unit Tax Year Date of Amount Refund amt Step 3: of ! )'ayIIrer I. P uesled Give the tax payment 2013 10/15/2013 $97.06 $13.76 information Zrefund Tax a er's reason for refund: OP-Overpayment Refund to MICHAEL SWANIGAN 3139 QUAIL VALLEY EAST DR MISSOURI CITY TX 77489 -tiui Step 4: 1 hereby apply for the refund of the above- described taxes and certify that Sign the form the information I have Ivan on this form is true and correct:' date > ILZJI //5 si n here > If you make a false statement on this application, you could be found, guilty of a Class A misdemeanor or a state jail felony under Texas Penal Code Section 37.10. Step 6: This tax refund is A roved Disapproved Tax refund Authorize ffice dale > determination sign here> taxing unit for refund applications over amount required under Authorized officer of Section 31.11 Tax Code dale > sign here > lvoil. _l T/---- Pq v2J 1 APPI IPATInN IMP TAX RFFLIND Collecting Office Name Brazos County Tax Office 300 E. Wm J. Bryan Pkv6 Phone Number Bryan Texas 77803 979.361 -4470 Collecting tax for: (taxing units) Brazos County, City of Bryan, City of College Station Bryan ISO, College Station ISD, Fl, F2, F3, F4, City of Kuden To apply for a tax refund, the taxpayer must complete the following: Step 1: Owner's name TYLER & JENNIFER SUPAK and address 3903 LIENZ LN lPhone COLLEGE STATION TX 77845 Step 2: Legal Desc. SUNSET RIDGE SPACE 124 SUNSET TRL SER # PH2214128 Describe the HUD # PFS1059431 property Address 124 SUNSET TRAIL Acct # 349704 or Tax Receipt # Step 3: Name of Taxinc unit Tax Year Date of Amount Refund amt Give the tax gLLefgMd P__ayme tt. Paid Re etl payment information Zrefund 2013 10/15/2013 $627.53 $19.34 Taz a er's reason for refund: OP-Overpayment Refund LO RHONDA & BOYD PHARIS PO BOX 144 DIME BOX TX 77653 Step 4: Sign the form 9 hereby apply for the refund of the above-described taxes and certify that the information I have given on this form is true and correct." it If you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state jail felony under Texas Penal Code Section 37.10. Step 5: This tax refund is pproved Disapproved Tax refund Authorize m.er determination sign here> date> _ �I Authorized officer of taxing unit For refund ap Ilcations over amount required under Section 31.11 Tax Code sign here > date > Vol, __ �� %__ Pg. O &PPI ICATION FOR TAX REFUND Collecting office Name Brazos County Tax Office 300 E. Wm J. Bryan Pkw) Phone Number Bryan Texas 77803 979 -3451 -4470 Collecting tax for: (taxing units) Brazos County, City of Bryan, City of College Station Bryan ISD, College Station ISD, F1, F2, F3, F4, City of Kurten To apply for a tax refund, the taxpayer must complete the following: Step 1: owner's name JOEL HARMS and address 301 KRENEK TAP RD # 104 Phone COLLEGE STATION TX 77840 -5008 step 2: Legal Desc. OAK FOREST SPACE 104 SER # CLW0281727X Describe the HUD # HWC0396555 property Address 301 KRENEK TAP RD # 104 AW1 349652 Or Tax Receipt C Step 3: t4ame of Taxinaunil Tax Year Date of Amount Refund amt Give the tax gL fu td P ent Paid Reqtested payment information Zrefund 2013 10/15/2013 $655.41 $20.45 Tax a er's reason for refund: OP-Overpayment Refund t0 DUANE THOMAS 3355 N GRAYTOWN RD CONVERSE TX 78109 -3003 Step 4: Sign the form "1 hereby apply for a refund of the above - described taxes and certify that the information I av given on this form t and correct." sign here > X date > //l/3 If you make a false statement an this application, you could be found guilty of a Class A misdemeanor or a stale jail felony under Texas Penal Coqeuon 10. Step 5: This lax refund Approved Disapproved Tax refund Authoriz officer determination sign here > - L ate> Authorized ofFlcer of tax ing unit for refund applications over amounder Section 31.11 Tax Code si nhere> ate> VOL _ /��_. P: lo� f :1!05/2013 15:2b j79822375'i APPI ICATInN FnR TAY RF'FIINn . rPA11)rn�rrj ht /a_rt{ C", el�� l'A(it. 111/0? Coaching Ofnce Name Brazos County Tax O}Oss 300 E. Wln J. Bryan Pkwy Prone Number Bryan Texas 77803 979- 361 -aa70 lZotlecting tax rot (taxing units) Bre:oa Counry, City of Seyen. City of Collage Statlan Stalfao ISO. F7, F2. F3. F4, City d Kunsn To apply for a fax refund, the taxpayer must complete the following: Stop 1: Ownor's name LEE MICHAEL O 710 NORTH AVE anti address _ BRYAN, TX 77802.3734 Phone Sup 2: Legal oeac. North Garden Aens Ph 1 BIk 887 Descrl be the property _ _ Aedress 710 E North Ave "an, Tx 77802 Acct.6 Or Tax Receipt 33981 Stop S: Gwe the tax Name of Taxina unit Tax Year Date of Amount Refund amt of refund Pawmem P U s payment irifti motion Zrafund 2012 1DIM2013 $1,812.20 $362.89 rax + re reason for refund: P_ -0VerpaymNtt e un to l LEE MICHAEL 0 710 NORTH AVE BRYAN TX 77802 -3734 Stop s: Sign the form _ '1 hereby apply for the refund of the above-described taxes and Certify that the info matron 1 hire en on wil fate n true and oorrii 777���� If you make a %Ito statement on this application, you could be found PITY of a Class A misdemeanor or a able )all folorky under Texas Penal Code Section 37.10. stop e: Tax refund determinstlon Talc tax M A raven Disapproved Authorlred mur sl n hen> daN> Authorixsd officerof taxing unit for refund applWofis over amount re iulred under Section 31.11 Tax Code sl nhen> _ dste> BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2012 -2013 BUDGET YEAR NO. 12/13 57.1 On this the 26th day of November 2013 at a regular meeting of the Commissioners' Court, the following members were present: A. Duane Peters, County Judge, Presiding B. Lloyd Wassermann, Commissioner, Precinct I C. Sammy Catatena, Commissioner, Precinct 2 D. Kenny Mallard, Commissioner, Precinct 3 E. Irma Cauley, Commissioner, Precinct 4 F. Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on 26th day of November 2013 the Court heard and approved a budget amendment for the 2012 -2013 budget year for Brazos County, Texas; and WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 18 September 2012, the following amendment (s) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 26th day of November 2013. THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS By: Duane Peters, County Judge Original: County Clerk's Office and Attached to the original budget Copies: County Auditor County Treasurer County Budget Officer Commissioners' Court Minutes �9� a 43� BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 12113 - 57.1 11/28/2013 FUND 1100 1100 1100 1100 DIV 11002500 ACCT 40510000 45010000 61130000 91240000 PROJ DRICR CR CR DR DR ACCOUNT NAME Hotel, Motel Tax Interest - Accounts Contin Transfer to Debt Service Increase 417,706.23 936.11 83 728.47 334 913.87 Decrease 4100 4100 60002000 49031000 85200000 CR DR Transfer From Hot Fund C.O. Princi al 334 g13,g7 334913.87 1100 1100 11002800 40530000 73470000 CR DR Venue Tax TAMU Kyle Field 55 195.92 55,195.92 HOT Fund To reallocate both the revenue and expenditure budget for Hotel Occupancy Tax Fund based on the fiscal year 2013's actual HOT collections. 9/ ,2 G el BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2013 -2014 BUDGET YEAR NO. 13/14 8.1— 8.10 On this the 26th day of November 2013 at a regular meeting of the Commissioners' Court, the following members were present: A. Duane Peters, County Judge, Presiding B. Lloyd Wassermann, Commissioner, Precinct 1 C. Sammy Catalena, Commissioner, Precinct 2 D. Kenny Mallard, Commissioner, Precinct 3 E. Irma Cauley, Commissioner, Precinct 4 F. Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on 26th day of November 2013 the Court heard and approved a budget amendment for the 2013 -2014 budget year for Brazos County, Texas; and WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 10 September 2013, the following amendment(s) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 26th day of November 2013. THE COIMWSSIONERS COURT OF BRAZOS COUNTY, TEXAS. By — -... e Peters, County Ju g Original: County Clerk's Office and Attached to the original budget Copies: County Auditor County Treasurer County Budget Officer Commissioners' Court Minutes VOl __1.�1_ p9• BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 13114 - 81 11/26/2013 FUND DIV ACCT PROJ DRICR ACCOUNT NAME Increase Decrease 0100 46023000 CR Donations - other 7,900.00 0100 36000100 60010000 DR Donated Property - No Tait 3,300.00 0100 36000100 67010000 DR Donated Minor Pmperry 4,500.00 Ex oCenter Recognizing donated property to the Expo Center in the form of a 40 wooden picnic tables estimate total value is 53,300.00 and 3 metal ticket buildings with an estimated total value at $4,500.00. Donation was approved during Commissioners Court on November 19, 2013, Item 45. / 9/ :2 G 6 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 13114.8.2 Office. Iii P�� 4".� BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 13114.8.3 11126/2013 FUND DIV ACCT PROJ DR/CRI ACCOUNTNAME I Increase Decrease 0100 31000100 51751000 CR St Supplement - TJJD - JPO 2.861.08 0100 31000100 53200000 CR Retirement 373.37 0100 31000100 53100000 CR Social Securiry 218.87 0(00 31000100 53800000 CR Worker's Comp 11.99 0100 31010000 51751000 DR St Supplement - TJJD - JPO 2,861.08 0100 31010000 53200000 DR Retirement 373.37 0100 31010000 53100000 DR Social Security 218.87 0100 31010000 53800000 DR Workers Como 11.99 Juvenile Services and TYC Parole Reallocation of funds for TJPC - JP O Secondary Pay for em to ee. 1171 ,2GO BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 13114 - 8.4 11/26/2013 FUND DIV ACCT PROD DRJCR ACCOUNT NAME Increase Decrease 0100 31000200 51751000 CR St Su lernent - TJJD - JPO 2,521.2 0100 31000200 53200000 CR Retirement 329.02 0100 31000200 53100000 CR Social Security 192.88 0100 31000200 53800000 CR Workers Comp IOS6 0100 31010000 51751000 DR St Su lament - TJJD - JPO 2,521.26 0100 31010000 53200000 DR Retirement 329.02 0100 31010000 53100000 DR Social Security 192.88 0100 31010000 1 53800000 DR Workers Comp 10.56 Juvenile Services - Detention and Juvenile Title IV -E Reallocation of funds for TJPC - JPO Secondary Pay for employee. / `F./ llz( BRAZOS COUNTY, TEXAS BUDGETAMENDMENTS No. 13114 • 8.5 1112612013 um 1 1! 11 111 1111 -� . . •1.11 111 • • - 11 111 11 111 11111 _m • : - 11 1 11 11 111 11111 -� � / 11 - 1 ll 11 111 :11111 _m • - • II &nty Clerk - Elections -_ -- Reallocation of 1 7/ 176 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 13114.8.8 1112812013 i yi � 71 ACCOUNT NAME -.� :.li- i yi � 71 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 13/14 - 8.7 11/26/2013 FUND DIV ACCT PROJ DR/CRI ACCOUNTNAME Increase Decrease 0100 11000500 51820000 CR Merit 1540.00 0100 24301100 51610000 DR Hourly - staff 1,261.00 0100 24301100 53100000 DR Social Security 97.00 0100 24301100 53200000 DR lRetirernent 177.00 0100 24301100 53800000 DR lWorkees Comp 5.00 Non Departmental and Justice of the Peace Pet. #3 Reallocation of funds to cover merit award for personnel with effective date as of 11/23/2013. Vol. __ 9� Pg. z �z BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 13/14.8.8 11/26/2013 FUND DIV ACCT PROJ DRICR ACCOUNT NAME Increase Decrease 4500 63000500 80890000 CR Vehicles 24442.86 4500 63000500 80892800 DR Vehicles - SO 10,298.20 4500 63000500 80892820 DR Vehicles - Jail _ 483.72 4500 63000500 80891800 DR Vehicles - CA 49140 4500 63000500 80893010 DR Vehicles - Constable 1 3,112.14 4500 63000500 80893020 DR Vehicles - Constable 2 2,969.52 4500 63000500 80893030 DR Vehicles - Constable 3 3,543.94 4500 1 63000500 1 80893040 t DR Vehicles - Constable 4 3,543.94 Capital Improvement Projects Reallocation of funds to purchase vehicle equipment for the following departments: Sheriff Office, Jail, County Attorney, Constable Pct. lll, Constable Pct. 02. Constable Pct. q3, and Constable Pct. N4. Equipment was approved during the budget roval for FY 14. /9/ a- 73 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 13174 - 8.9 of funds to purchase a Taser and holster for Constable Pcc 91. Item was approved for FY 14 in the amount of $850. Due to 1St. additional fundin¢ must be added for the nurchese in the amount of $882.91. /,f/ 'a BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 13/14 - 6.10 11/2672013 FUNDI DIV I ACCT PR .l IDR/CRI ACCOUNT NAME Increase Decrease 30001 561000 1 80715000 CR Roads - Capital 188,850.00 3000 561000 72590000 DR Professional Fees - Other 188.850.00 Brazos Count Grant Fund; EDF- Nlikulin Road Reallocation of funds for Professional Engineering Services for Mikulin Road. Total engineering service cost of $195,850.$7,000 already in account. This amendment will fully fund the professional fees. Prepared By 4 , ?d Ifj-:i /2013' 2O MITCHELL 4 F7 {► MORGAN Brazos County Charles Wendt Brazos County Purchasing Department Brazos County Administration Building 200 South Texas Avenue, Suite 352 Bryan, Texas 77803 20Nov13 RE: Proposal and Scope of Work for ENGINEERING for Louis Mikulin Road, Brazos County, Texas Dear Mr. Wendt, Thank you for the opportunity to provide professional engineering services for the Louis Mikulin Road Project which will consist of upgrading the existing roadway from a 26' wide existing roadway to a 32' wide county roadway. Because of the timing involved with the funding of this project, this proposal is divided into two parts: 1. Engineering Documents for Mikulin Road - Union Pacific Rail Road (UPRR) Agreement (called Conceptual Design), 2. Preliminary and Final Engineering. Please note that the Engineering Documents for Mikulin Road UPRR Agreement contract is currently underway and included here so that the reader can understand the complete work. The Conceptual Design portion is limited to the survey and conceptual alignment and profile which are required for the UPRR / Brazos County agreement on shifting the mainline railroad crossing. The conceptual alignment and profile are required documents for the agreement and are needed in advance of the Final Design. The Final Engineering portion will include the design documents for the construction of the roadway and other associated services as shown below. The roadwork shall start from the State Highway 6 southbound frontage road and follow the existing alignment for roughly 4800 I.f. The alignment will diverge from the existing alignment as it approaches the existing UPRR Main Line and will, at the request of the railroad, cross the tracks outside of the super - elevated curved portion of the tracks In a perpendicular fashion. Advance warning flashers shall be provided to reduce the speed of vehicles approaching the railroad tracks. The alignment will then curve to cross a rail spur roughly perpendicular and then swing back to the the existing roadway alignment. The roadway will end in a cul -de -sac and gates will be provided to eliminate access to the west along the existing roadway. The roadway will be designed for 40 mph traffic and will be treated as a Rural Collector for all drainage design issues. Scope: As we understand you would like for us to provide the following services: 1. Preliminary Documents for UPRR Agreement 2. Site Topographic Survey 3 Geotechnical Investigation SH IIMVGFGTY wF FAQ [I IITF 7 - 1 rF [TATIAII i' )I Oq )fu1 RORI . 079 )Ar, ]46e 4 Traffic Impact Analysis 5. Pavement design for asphalt pavement with Alternates 6. Design of Roadway including horizontal and vertical alignments 7. Design of Frontage Road Intersection in accordance with the results of the Traffic Impact Analysis 8. Design of all Drainage Features 9. TxDOT Permit / Coordinate acceleration and deceleration lanes as required.SWPPP 10. Traffic Control Plan 11. Identification and coordination with all utilities and regulatory agencies. 12. Coordination with Grant Works for compliance with Texas Department of Agriculture (TDA) grant funding requirements. From our discussions regarding scope we understand that: There shall be a UPRR Main Track crossing constructed in association with this project. The existing crossing of the Louis Mikulin road and the UPRR Main Track has been determined to be insufficient. The new crossing is 150' north of the existing crossing as determined by Ill The design and construction of this crossing is not part of this scope, but connecting to the proposed crossing shall be part of this scope. There shall be a Rail Road Spur Crossing constructed with this project. The spur was originally constructed to facilitate the construction of the Dansby Power Plant and is currently not in use. The proposed crossing is 80' north of the existing crossing as dictated by the new Main Track crossing location. This crossing shall be constructed to UPRR Industrial Track Standards. The design and construction documents for this Rail Road Spur Crossing is part of this scope. The existing roadway is constructed with sharp vertical curves limiting sight distance and the design speed. The proposed roadway shall be designed for 40 MPH design speed which will required cutting some hill tops and filling some creek crossings. The "rural collector" design standards from the BCS Unified Design Guides shall be used for this work. There are several culverts crossing the proposed alignment. The sizing of these culverts shall be a function of existing flows. The vertical profile (and the raising of roadway grades at the creek crossings) may required the extension of the culverts and head walls with additional right of way or easement. Louis Mikulin Road construction shall terminate in a Cul De Sac at it's west end, The road shall be designed with gates to preclude drivers on Mikulin road from traversing west of the Cut De Sac but provide an option for allowing traffic past the gates. The Cul De Sac will likely required easements or rights of way from the adjoining properties for drainage construction. There is an existing Verizon Line along the north side of the right of way which will likely need significant adjustment with this construction. There are existing CoB raw water facilities all along the south side of the right of way It is assumed that we will design to avoid these facilities. Additionally, there are CoB potable water facilities along the S.H. 6 frontage road which cross under the existing roadway. We assume that CoB will require that this line be replaced in a casing due the classification of the roadway. We assume that no sanitary sewer line construction will be required with this contract, and we have been told by Stephen Cast that there are no OSR water facilities along this right of way. / 9 / . 77 This proposal does not include: 1. Environmental Site Survey / Phase I Environmental Impact Statement (Task to be performed by Grant Works) 2. The mitigation or remediation of any environmental impacts from the project (no adverse impacts are anticipated.) 3. Construction Materials Testing (separate contract by Brazos County) 4. Street Lights (none expected) 5. Detention (generally not associated with roadway projects) 6. Construction Administration (task to be performed by Brazos County) 7. ROW acquisition / platting/ purchase (task to be performed by Brazos County) 8. Coordination with UPRR to move crossing (task to be performed by Brazos County) Fee: We would propose to provide basic engineering services for a fee of $99,750. This fee equates to a 5.7% fee based upon a construction budget of $1,750,000.00. 50% of this fee shall be utilized in the Preliminary Engineering Phase, with the remaining 50% to be use during the Final Engineering Phase. Other services as listed below are considered additional services and the costs for these additional services are as follows: Project Management Conceptual Design Documents Design @ 5.7% _ $99,750. Geotech Survey Traffic Impact Analysis Cost Estimate & Bid Proposal Form w/ Bid Alternates Coordinate w/ Venzon for Line Adjustment Construction Phase Service (including As Builts) Project Management Grant Special Requirements Special Conditions including Grant Requirements Project Manual including Grant Requirements Project Record Keeping including Grant Requirements Total Design Fee by Phase UPRR Preliminary and Agreement Final Documents Engineering Phase S6,000 00 $5,000.00 $99,750.00 $11,880.00 $8,000.00 $23,320.00 $9,900.00 $4,500.00 $750.00 $7,500.00 $9,000.00 $8,250.00 $9,000.00 $6,000.00 $13,000.00 $195,850.00 These services shall be split into two different contracts for the fees lists above. Services not utilized will not be billed. If you would like us to add services other than those listed they may be added at the listed hourly rates. Sr. Professional Engineer- Development Coordination $150 /hr Sr. Professional Design Engineer $110 /hr EIT $85 /hr Drafting $65 /hr Administrative $55 /hr Schedule and Delivery: Mitchell & Morgan, LLP will work diligently to provide these services in a very timely manner and will begin work immediately upon notice to proceed. However, there are significant impediments which l 9✓ Pg" take the project schedule beyond the control of M &M. The attached schedule shows a list of tasks and durations. All durations are measured from the completion of the previous task according to the attached schedule. Items shown in red are beyond the control of Brazos County and M &M and will impact the final delivery date of the roadway. Contract Documents: The engineering contract documents for Conceptual Design shall consist of only this letter and a notice to proceed. The Final Design contract shall consist of this letter and the Part I, Part II, and Part III sections attached. Invoices will be submitted monthly based on work completed during that month. We do require a signed contract in order to begin work. We look forward to working with you on this project. Sincerely, lY;.••' 'T9V v •��•ti tr: JOEL J. MITCHELL J CL J. MITCHELL, P.E V °TONAL' tcheii Morgon. LLP Firm # F1443 Cc: file 0 Y V: 9 C a Y i 09 So ISOM 99 loom 99 low Lg loam 99 9S Now 99 Naam R9 loam E9 om w Z9 loom 0 loom 09 loam at Now 9R loom A> loom 9R loom sv ZOOM " RR XOGM El loa 4"m zR "am LR loam OR loam BE loom Be loom AE NOW BE N or Now X RE loam EE 4RRM LE loam LE loom zE loam BE M IM 9z NORM Lz NORM or NRRM or loam N ez Isom IWMM zz zZ loam Lz loom U laa 9L loom n Ium loom 91 loom SL loam IL EL No EL loots w zL law L L looM OO Naam 9laaM 9Ioam loam 9 loom 9 9 IOaM R Asom E loom z loam L loam paaimd W R?IMl OAOP mpuam) ummnd - -1 rvry rn m2 v a a- r - 8589- -`v R.7 m °n$a a8 !E! `n Y 6E@ MU d eIIq 2xyp! K m cLLag`m55 �p V Zw 0 626U'w�OCri26,1i60 -$ <UUU UU4 / %� - pg. '��� Mikulin Road Contract PART AGREEMENT THIS AGREEMENT, entered into this _ day IN Novomber, 2013. by and between be BRAZOS COUNTY, haninafter Dolled the COUNTY, acting herein by hereunto duly authorized, and Mitchell & Morgan. LLP hereinalter called "Plain, 7Wddfj hercn by Joel MlSChel, . WITNESSETH THAT WHEREAS, the BRAZOS COUNTY de m,s to implement a ROADWAY IMPROVEMENT under true general direction of the Tens Community Development Program'. and Whereas the COUNTY desires to engage Firm to ender certain service, in connection with its ENGINEERING. NOW THEREFORE, the parties do mutually agree as folhwe: 1. Scope of Services Part II, Scope of Services, is hereby incorporated by reference into this Agreement 2. Time of Performance - The services of ENGINEER] NG shall commence on NOTICE TO PROCEED. In any event, all of the services required and Performed hereunder shall be completed no later than SHOWN ON ATTACHED SCHEDULE. 3. Accessed Information - Itus agreed that all information, data, reports and records end maps as are existing, available and necessary far the carrying out of the work outlined shove shell be furnished to FIRM by the COUNTY and so agencies. No charge will be made to FIRM for such information and the COUNTY and Its agencies wip cooperate with FIRM In every way possible to fadlrtate the performance of the work dexxbed In the contract d. Compensation and Method of Payment - The maximum amount of romp creation and reimbursement to be paid hereunder shall not exceed $195,850. Payment to (PeredNbrm) shall be based on satisfactory completion of identified milestones in Pert III - Payment Schedule of this Canaact 5. Indemnification - FIRM_shall comply with the req uiremords of all applicable laws, rules and regulations, and shall exonermi indemndy. and hold harmless the COUNTY and Its agency members from and against them, and shall assume fu 11 responsibility for Payments of Fail 1, State and local taxes on contributions imposed or required under the Social Sam ray, workers compensation and income tax laws. e. Miscellaneous Proulslons a. This Agreement shall be construed under and in accord with me laws of the State of Tens, and all obligations of the parties vested hereunder am performable In BraxOS County. Texas. It. This Agreement shall be binding upon and insure fo me benefit of be parties hereto and their respective heirs, exemfors, administrators, legal representatives, fueceesom and assigns where permitted by this Agreement c. In any case one or more of the provisions contained In this Agreement shall or any mason be held to be invalid, Illegal or unenforceable In any respect. such invelidiy, illegality, or uneMOrceabllty shall not effect any other partition thereof and this Agreement shall not be mnatrued as if au ch invalid. illegal, or unenforceable Provision had never been contained herein d. If any avian at law or in equity is necessary to enforce or interpret the tames of this Agreement, the prevailing party shall be enbtkd to reasonable ahomm s fees, costs, and necessary d'nbursemems In addition n any other relief to which Such party may be entitled. e. This Agreement may be amended by mutual agreement of the parties hereto and a writing to be attached to Ions -This Agreement is subject to the provisions titled, "Pad IV Terms and Conditions' and tad by reference herein. EREO the pa'loahave hercuntos I their hands and seals. FIRM s �S BY: +iryortenl bpal csneesuenwe. Ple nru your Mealmr ,that Mln roeped Nile mrMaionw Vol. 9� pg, . f_ Mikulin Road Contract PART II PROFESSIONAL ENGINEERINGIARCHITECTURAL SCOPE OF SERVICES The Engineering Firm shat render the following services necessary for the development of the Project. SCOPE OF SERVICES 1. Attend pretminary conferences with the Grant Recipient regarding the requirements of the prpled 2. Determine necessity for any acquisition of any additional reel isropertylemementslROws for the CDEG project and, a applicable, furnish to the Grant Recipient • Name and address of properly owners, • Legal description of parcels to be acquired; • Map stowing arrive tract win designation of par to be acquired. 3. Make any necessary surveys of existing rights�of-waT, topography, utilities, or other held data required for proper design of the project. Provide cone gadon and advice as to the nsoeasiry of the Grant Real providing or obtaining other services such as auger borings, core bongs Will Into. orother subsurface explorations. laboratory tasting and Inspecling of samples or materials; other optical consultations The Engineer will review any tests required and act as the Grant Raclplenrs representative in connection with any such services. 4. Prepare raikoodlhignway Permits. 5. Prepare a preliminary engineenng/xrchitectural study and report on the protect in w@cient detail to indicate clearly the problems involved and the alternate solutions available to the Grant Recipient o include preliminary leyouts, sketches and cost estimates for the project and to set forth clearly the Engl users recommendations', to be completed within 44 days of compact execution. 6. Furnish the Grant Rmplenl copies of the preliminary report , tapplicable (additional copies will be furnished to the Grant Recision: al direct cast of reproduction); 7. Fumish the Grant Recipient a written monthly statue report at least seven (7) days prior to the regularly scheduled councilicomminkmer's court meeting until the protect is closed by the Texas Department of Agriculture - Office of Rural Attains (TDA- ORA). The formal for this report a attached to this Agreement as Part IV e. Submit detailed drawings and plans/speancations to appropriate regulatory agencylies) and oblate dearence. 9. Prepare bid peckoNconi documenlefedverysemem for bids. At the time the bid packet is completed, me Engineering farm shall also furnish to the Grant Recipient an updated written Estimate of Probable Costs for the Project. 10. Ensure I0day cell is submitted to confirto prevailing wage deGeian Iasi by TsCDSG. 11. Incorporate any and all wage rate modification or supersedes via bid addendum (it applicable). 12. Conduct bid opening and prepare mur ulea. 13. Tabulate, analyze, antl review bas or completeness and accuracy. 14. Accomplish Construction Contractor all gi bilily, verification. 15. Conduct pre -conaW than conference and prepare copy of repoNminutee. 16. Iowa Stan of Construction Notice to TCDSG and Notice to Proposed to construction contractor. Pg. �8Z 17. Provide in at proposed construction contracts deductive alternatives where feasible, to that should the lowest responsive base bid for consVUdlon exceed the funds available. deductive alternatives can betaken to reduce the bid price. 16. Design for access by persons with dieabillties to facilities to be used by the public in accordance with Public Law 504. 19. Use forms for instructions b bidden, general con il0ons, contract. bid bond, performance bond, and payment bond Nat have TxCDBG approval. 20, Make periodic days no less Man ovary 30 days during the construction Mod, to the age to obnrve dre progress and quality of the walk, and M determine in general it the work is Amending In accordance with the Contract 21. Consult with and advise the Grant Recipient during conswctlon; Issue to contractors all instructions requested by the Giant Recipient, and Prepare routine change orders if required, at no change for arpineenng services to the Grant Recipient when the change order Is required to corral errors car missions by Me Engineer; provide price analysis for change orders; papas change orders approved by Grunt Reapknt ark the project engineer and submit b TxCDSG for approval prior to execution with the construction contractor, 22. Review shop ano working drawings furnished by contractors for compliance with design concept and with information given in contract documents formations will be responsible for dimensions to be confirmed and correlated at job site), 23, Resolve al paynnml requests within 14 days of receipt of signed pay request horn the Construction Ccntrxlor. 24. Based on the Engineer's omits observations end review of Me contractors applications for payment, determine the amount owed M the contractor in such amounts; such approvals of payment to consteds a representation to Me Grant Redpent, based on such observations and rei that the were has progressed to the point indicated and that the quality of work is N accgtlan t with the plans. specifications and context documents. 25. Recommend th en a 10 %retainage is withheld from all payments on construction contracts until final acceptance by the Grant Recipient and approval by TxCDBG, unless State or local law Proved as otherwise. 26. Prepare Certificate of Construction Completion and Clean Lien Certificate. A Clean Lien Carteficale may be prepared for each of the Prone Contrxta(q end each of the Subcontractor(s). 27. Conduct imedmifinal inspections. 25. Ravin contract drawings to show the work as actually constructed, and furnish the Grant Recipient AM a set of'repN drawings" plans. 29. The Engineer will prowde a copy of the final project record drawtng(s) engineering xhematec(s), as constructed using funds under th is contact. These MOPS Small be provided in digital format containing the sourm map data (orlgn al vector date) and the graphic data in files an machine readable media, Such as compact disc (CD), which are compatible with computer systems ovmed or readily available to Me owner. The digital copy provided Smaa not include a digital representation of the engineer's seal but the accompanying documentation from the engineer Shall include a sgreed statement of when the map was authorized, that the digital map is a true representation of the orginal coaled document, and that a printed version with the mat has been provided to the owner. In addition, complete documentation as M the content and layout of the data fibs and Me name of the software packege(s) used M generate the data and maps shall be provided to the owner in written form. 30. It required by TOA, engineer shall provide a plan approval leaer or evidence that the plane and specifications for consuuctlIn of. Improvements toter the renovation of buildings, described in Exhibit A of State Contrail era looted on the Company's project site have been received by the Texas Department of Licensing and Regulation (TDLR)concerdng the elimination of archoechiral barters encountered by persona with disabilities i9/ 2�3 as specified in Chapter 469, Texas Government Code and the miss promulgated pursuant to this Chapter. Evidence that the TOLD received this documentation is proof of payment (is, paid receipt canceled check, wire transfer reoeipl) and a copy, of the submitted TOLD application form. The plane and specficotions shall be sent to the TOLD, Afchleclural Barriers Division, P O. Box 12157, Austin, Texas, 78711, 3t. The Engineer shall provide the Department a copy of the sita plan for the completed improvements specified in Exhibit A of State Contract within sixty (60) days of construction completion, but no later than thirty (30) days prior to Date of Termination. 32. Engineer shall provide a final plan approval letter from TOLD once the protect Is accepted 33. Engineering retainage'. Ensure Net all engineering invoices include M least 5 %relainage wellhead. Before Ne retainage fees for engineering or architectural contracts are released, a complete and executed Certii of Construction Completion shalt be received by the Department and the Contractor shall certify it has received as- built plans for this conlracys funded construction activities. CONSTRUCTION CONTRACTS AND SUBCONTRACTS 1. No work under Ihle Contract shall be subcontracted by Engineer without prior approval, in writing, from the Grant Recipient 2. The Engineer shall, prior to proceeding with the work, notify Grant Recipient In wnang of the name of my suboomraclon proposed for the work, including the extent and character of the work to be done by each 3. If any time during progress of the work, the Grant Rai pient determines that any au bcontrector is incompetent or undesirable, the Grant Recipient will notify the Engineer who shall lake reasonable and immediate steps to satisfactonty, cure the problem, substitute performance, of cancel men subcontract. Subletting by subcontractors shall be subject m the same regulations. Nothing contained in this Contract shall create any contractual relation between any subcontractor and Grant Recipient. 4. The Engineer wilt include in all contracts and subcontracts of amounts in excess of St 00,000 a provision which requires compliance with all appficoule standards. orders or requirements issued under Section 308 of the Clean Air Act (42 U.S. 1857 (hi Section 508 M Me Clean OValer Act (33 U.S.C. 1368d). Executive Order 11738, and Environmental Protection Agency regulations (40 CFR, Part 15), which prohibit the use under non- exempt Federal contracts, grants or loans of facilities included on the EPA List of Yiolmng Facilities. The provisions email require repaving of violations to TxCDBG and fo the U.S. Environmental Proormlon Agency Assistant Administrator for Enforcement. S. The Engineer will include in all contacts and subcontracts other than for small purchases peas than 310,000), provisions or conditions which will allow for administrative, cortre[tual or legal remedies in mamma which violate a breach contract same, and provide for wch sanctions and penalties as may be appropriate. 8. The Engineer will include In all contracts and subcontracts in excess of 310,000 suitable proviso nor for termination by he Grant Reapienl including the manner by which it will be affected and Me basis for settlement In addition, such contracts shall deacdbe conditions under which the contract may be terminated for default as well as conditions where the contract may be terminated because of cirwmWncea beyond the contral of the Engineer. 7. The Engineer will include in all contracts and sumontrects in excess of $ 10,D00 provisions requiring compliance with the following', a The Engineer will not discriminate against any employee or applicant for employment because of rote, these, sex, color, national origin, physical or mortal Mas ity, mNital status, parenthood, ar age. • Executive Order 11246 - Equal Employment Opportunity. • Copeland Ant- IOckback Act. • Davis -Bacon Act — pdme contractor contracts in excess of 52,0D0 / l l Pg • Seclbn 103 and 107 of hie Contract Vvark Hours and Safety Standards Act — contracts in excess of $2.000 . • a provision recognizing mandatory standards and policies relating to energy efficiency that are contained in the State energy conservation plan issued in compliance with the Energy Policy and Conservation Act • Section 3 of the Housing and Urban Development Act of 1969 • Title VI of Me Civil Rights Act of 1964 S. The Engineer will include M ad negobated contracts and as bconlracts a provision which Indians Mot funds will not be awarded under this contract to any party witch -s debarred suspended, or otherwise excluded from or ineligible far participation in federal assislonce programs under Executive Order 12549 and 24 CFR Pan 24. A cerbfiallon Mall be provided and received from each proposed Subcontractor under this comrad and its principal 9. The Engineer will include in all negahated contracts and Subcontracts 9 prOVlalon M ins effect that the Grant Recipient T %CDSG, the Complrow General of the State of Texas, or any of their duly authorized representatives, Mall have access to an books. documents, papers and femrds of he Contractor which are duecly part nant to Mal specific contract to, he Purpose of making audit, examination, excerpts. and trenshiptians. 10. The Engineer will inc ni in all contrads and subcontracts a requirement that the Contractor maintain all relevant project records for throe (3) years after he Grant Recvpient has made final payment to me Cortracor and all other pending matters are closed. STANDARD OF PERFORMANCE AND DEFICIENCIES 1. All services of We Engineer and its independent prolastional Solecki consultants and wbconhactom will be performed in a professional, reasonable and prudent manner In accordance with generaly, accepted professional practice. The Engineer represents that h has the required skills and amcoy b perform work and semias to be provided under this Contract. 2 TM Engineer represents that services provided under this Confined Mall be performed whhn the limits prescribed by the Grant Recipient in a manner consistent with that level of care and Skill ordinarily exercised by other professional constraints under similar urcumatances. 3 Any deficiency in Engineers work and sar rms performed under this contract shall be subject to the provisions of applicable state and Potleral low. Any deficiency discovered shall be coreded upon mace from Grant Recipient and at the Engineers expanse If the deficiency Is due do Engtnsers negligence. The Grant Recipient Mall noaty me Engineer M writing of any such deficiency and provide an cpp a ity for mutual invetigaeor and resoludcn of Me problem prior to pursuit M any judic at rental In any al this pinti shag In no way limit Me judicial remedies evaiable to Me Grant Recipient under applicable state or federal law 4. The Engineer agrees to and shall hold harmless the Grant Recipient Its officers, employees, and agents from all claims and hal ldy of whatsoever kind or character due W or ansing selely out of me negligent acts or omissions of the En game,. no officers, agent employees, subcontractors, and ohars acting for or under the direction of the Engineer doing the work herein conirected for or by ar In consequence of any negligence in the performance or this Canned, or by or on account of any omission in Me performance of this Correct, NOTE: Thro document has Important legal consequences. Please conwb with your legal counsel with respect to Its completion or modification. Pg. _ i; Mikulin Road Contract PART III— PAYMENT SCHEDULE PROFESSIONAL ENGINEERINGIARCHITECTURAL SERVICES Grant Recipient shall reimburse (personufirm) law %ef Contract Fee basic engineering services provided upon completion of the fallowing project milestones per the following percctllages of the maximum contract amount: Milestone 40.1)0% • Approval of Preliminary Engineering Plans and Specifications by Grant Recipient. 'Approval of Plans and Specifications by Regulatory Agency(es). Comp ebon of bid advertisement and Contract award. 'Completion of construction staking Completion of Final Closeout Assessment aad submittal of 'As Builts' m Gant Recipient. 40.00% 10.00% 3.00% 5.00% 200% Completion of final inspection and acceptance by the Gant Recipient. Total 100% 1 Sample Contract PART N TERMS AND CONDITIONS PROFESSIONAL MANAGEMENT, ENGINEERING AND/OR ARCHITECTURAL SERVICES 1. Termination of Contract for Csese. M, through any "use, Me Fle m shall fall In fuMll In a timely and proper manna hel celgies+m under this Contract, or ff IM Firm Mist vloete any of the covenants, agraernenta, or stipulations of this Contract, MO CrtyyCounry shall ttgrsaul have the right to terminate this Contract by giving written notice to the Finn of such tenninahon and specifying hw ofeqgve dab thereof, M beet five days before the eRechn data of such termination In such event. all finished or unflnishad documents, data, studies, surveys, drawings, maps, models, photographs and reports prepared by Me Firm under the Contract shag, M Me option d Me Ce,111wnry, becomes as property and the Firm Shall be earthed to receive just and squeaks, Compensation for any wvxk saeMacteryy nempbled hereunder. Notwithstanding the above, the Firm shall no be neleved of liability to the CxylCcumy for damages sustained by Me Cily/County by vatue of any breach of IM Contract by the Firm, and! the Chy/Cawmy may wohhdd any payments b the Firm for the purpose of W-off until such time as the exact amount of damages do. the Cay/Ccunry from the Finn isdeh mined. p. Termination for Convenience of the CMrCounty The COy/County may terminate this Contract Many lime by giving at bast Ian (10) days rake In wkitng b the Firm. N the Contract be Wminated by the Chy /Count/ as provided herein, the Firm wit ha paid for the time provided and expenses Incurred up to Me nomination Mite. If this Conked it tevmewlatl due to thefouttdtha Finn, Paragraph 1 hereof retstive b termination shell apply. ]. Chan= The Cey/County may. from tlme to time, request changes in the scope of the eerwcse d the Firm to be pMormed hMeunden. Such changes, including any increase, a decrease n the amount d the Fimys compensation, which are mutually agreed upon by and between the City/County and the Firm, shall be Incoryorated In wntten amendments to Mle Conked, 4. Eonsic, ig. a. The Firm represents thin heyehe has, or will secure at his own expense, an pen mmil required in performing the services under MIS Conrad. Such personnel shall not be employees de, haw any corbactual rabl'wnahg wish Me CMWCourny. b. As of the sMvCss required hereunder will be performed by the Firm a under his/her supervision and at peninnel engaged in Bra work shall tea fully qualified and that be sumori ed or pwmMed under Stale and Local Iw to perform such "Wi es. c. Nona of the weA d "il Covered by this Conked shall be subcontracted whhout the prior when Sppmval of the City/Ccunty. Any work d services submnlnecled hereunder MMI be speciMd by written Contract or agreement and shell be subject to each provision of this Contract. 5. Assianeblity. The Firm shall not assign any interest on this Cornet. and Man nd transfer any iMarasl M the same (whether by assignment or nowtil without the prior written consent of the CilylCounty therein: Povded, h avel thin call for money by the I= from the City/County under this Camred may be assigned b a bank, bust mmpany, or other M»cMl Institution without such approval. until notice of any such assignment a transfer shell be furnished promptly to the Cisy/County. 6. Recoils and Information. The Finn, M such times and in such forme as the Clly/County, may requira, shall furnish the Citynounty suer periodic repods u It may request permil to the work or servi w undertaken pursuant to this Coked. Me mete and Obligation incurred or to be hsurted in connection therewith, ant any other mM covered by this Contract. 7. Reduce and Aud'na. The Firm Mallinwre that Me City/County, maintains foal mounds and supportig 4MUMMen fw as expenditures of funds made under the Centred e a manner MM conforms to OMB Circular A-e7, Section 570.4100 of the Regulations, end the Conrad. Such recorde must Include data an the racial, all arid gentler characteristics of persons who are applicants for, participants in, or beneficiaries of the funds provided undw the Conked. CltylCounty shalt hear wort records, and any supporting d=mental for the greeter of Mnea years from Uweoul of the Contract or the perbtl required by other applieal laws and regulations. A . Findings ConMential. All of the Woods, Information, data, etc, prepared or assembled by the Finn under the contact are comf is nasi and MW Firm agrees that they shot not be made available W any individual r organization without the odor written approval of the CMfCounry. 0 LFYydill No report. maps, on other documenls produced in whole or In Per under mire Contract shall be the subject or an application for copyright by or on behalf of the Firm. 10. Compliance with Leal Lon. The Firm shah comply with Os applicable Ii ordinances and codes of the Sate and local govsmments, and the Ft" shell save the Chy/County Unions with respect to any damages anteing from any tort done in performing my of the work embraced by this Contract . 11. Fouts EmPlgmaM Opportunity. During the performance of this Conti me Firm agrees as follows a. The Fin will not discern net@ agent any empkryae or applicant for employment bacane of rare, creed, W. color, handicap or retorts orgin. The Firth WII Wk. effimatve aclbn b ensure that applicants are employed, and Mat employees em created during amptyment, without regard to their race, creed, sax, color, handicap or Well origin. Such action shall Include, but not be Tint W, the fallowing: Employment upgrading, demotion, or barter, recruibre.M or recnuilment advertising; Wyofl ter terminWion; came of Pay or other forme of compensation and selection for gaining. Including apprenticeship. The Firm agrees to poet in conspicuous places, available to employees and applicants for employment noyces to be provided by tM Ciry/CCUnry setting forth gts pnovislens of the non- dwriminaeon clause. b. Ths Firm will, in all eoliclWgbn at aovrusements for employeas pieced by or on behalf of the Firm ahem that all qualified applicants will receive conederston for employment whhoul moero to Weal creed, color, sex rental or nations original. a The Firm will cause the fomgcing provisions W be Insetted In all subcontracts for any walk covered by f Conlnot so the wcn Provisions wig be binding 1 080 cubmMnctor, provided that the foregoing prowsAns shall not apply W contrede or wtcontraaa for standad corrmemal supp'ias or raw matwlols. d. The Firm will include the provision a through c. In every subcontract or purchase octet unless axwdi 12. DO plants Ad el 1gee. Under Title VI of the Civil Rights Act of 1 BBp, no pension shell, on the grounds of ace, color, or national orgin, lea included firm pertiupaticn in, be denied the benefits of, or be Subjected to discrimination under any program or ecMvhy recabkrg Federal finantiel aMistance. 13 Sectb a. No person In the United States shall on the ground of ran, color, national origin. or an be eaduded mom padcipation N. be denied Ire benefits d, or be,ublapted to dacdmination under my program or actady, funded in whole or n pen an funds man ava l under this hill 14 Section 3' COmollanee In the Provision of Train nit Employment and Business Oppodurina. a. The work to lea Performed under the contract is on a Prepd assisted uMar a Progrrn Providing direct Fedral final talent a tom tla ORloe of Housing and Urban Denlopment ads Is stilted to era newi arreams of Section 3 of the Housing and Urban Development Act of 1968, as emended, 12 U.S C. 1701 u. Socton 3 nequlres that to the greaten extend feasible opportunities for training and employment be given lower income maidenW of this project ame and contracts for work in connection cosh the prated be awarded to business concrn that an kicated in or owned in subativi l pan by Persona steel In the area of the Firclect. b The paces to this contract an I comply with the provisions of and Section 3 and the regulation, issued pursuant thereto by the Sxraary of Housing and Urban Development set "in 24 C.F.R. 235. and all applil men ads odes of TxCDBO issued them under prior t the executor, of tits Control The plies to this Contract certify antl agree that they are under no contractual or ether diu iljry that would pre veal them tom comphydg with thee. requinmeMS. c The Firm will include this Section 3 clause In every subcontract for work in connection with he project and will. W the dimcticn of the applicant for or mGplont of Federal MnancWl ae,atance. eke appropriate action Pursuant W the subcontract upon a finding Met the subcontractor Is In WOISOM of regulation w.mil by the Sapreary of Housing en Urban Devsiopmen. 21 C.F.R. Pod 135. The Firm will nail subcoMracl with my oubccelm r whom M has notice or kr oveedge that the Wider has been found in volition of regulation under 24 L.F.R. Pad 135 and will not let my subcontract union the wbcoMador has i provided It with a preliminary statement of ability to comply with the requirement, of these regulations 15 Section 503 Hilindficammij fit 32 1 or 0.1 Auffirmative Hand! concord WQkem 0. The Firm will not discriminate against any ampli r applicant for employment because of physical or mental handicap in regard to any position for which the employee m applicant for employment Is qualified The Film egmes W lake afamatin action t empty, advance in employment and otherwise tree qualified hantlicapped a Individual wMWA discrimination based upon their physical or mental handing in all employment predicee such as Me foilvaing: Employment, upgrading, demotion or transfer, rowdmerd. advertising, layoff or termination, rata or pay or other forms of compensation, end seledion for trainig, induding epproMkeehip. b. The Firm agrees to comply with the rules, regulations. and relevant orders of Me Secretary of Lebo issued pumuant to the Ad. c. In Me event * Me Flml rmn<omph "ce with Me m lulremeMS of this douse, acti for noncomphace may be taken in accordance with the rules, regulabons, and relevant orders of the Secretary of Labor issued pursuant to thl d. The Fran will Include Me mwliora of this clause in every subcontred a purchase order of 52,500 or more man exempted by rules, regu ltions, or orders of Me Secretary issued pursuant to Section 503 of the Ad, so that such provisions will be binding upon sack subcontractor with moped to arty subcontract or purchase order " the Director of the Office of Federal Col Compliance Programs may dbad To entorn aunt pm isims. Including action for noncompliance. id. Interest of Members of a CdvfCounm. No member of the governing hotly of the CV/Ceunly and no other officer, enployes, or agent d the City/Cour ly, who exercises any functions or responsibilities in connection writ he panning and carrying out of the program, shall have any personnel 0rtanclal Interest, dire* or indirect, In this Contract. And the Fin shall take appropriate steps te "sure compliance. 17. Inlemat of Other Local Public OMciele. No member of the governing body of he Grant Swill and no other public official of such Grant Recryient, who nerclue any fundlons or meponsibihbes M connection will the planning and carrying out of the program, shell have any personal financial interest, direct or indirect, in this Contract and the Finn shall take appropriate steps to "sure compliance. IS Interest of Firm and Emolar,eae. The Firm covenants that hefshe pmsentty has no interest and shell not acquire interest, diracter indirect in the a" area or any parcels ,heroin or any other interest vdthh wouki w W in any manner or degree with the paAomerrca of his/her sawicas hereunder. The Firm further covenants that In the performance of this Conrad, w person having any such Interest shall be employed. PERSONNEL CHANGE OF STATUS REQUESTS Commissioner Court Date: November 26, 2013 Department Submitting Information: Human Resources Purpose of Submissions: Consider and Take Action on Change Requests Department Submitting Employee Request Action Requested Request(s) Applies To 361" District Court Chambers, Tiffany Merit Massey, Patrick Merit Mushinski, Melinda Merit County Auditor Kelso, Sarah New Hire S.O. Jail Bivens, Angela New Hire Spittler, David Promotion Approved in Commissioners' Court: Novem or 26 3: County Judge's or Commissioner's Signature: (This Copy to be attached to minutes) ZZ ;`.` 14 'I, I,p I j m L 3i't IM I N. 01 IT113. Ell I'kI ARVI'll I' L , Ili. I , Ili lit r..Th . ....... . . Ul Jill' F"I O ills we Ile UMt i 2013 -2014 Sales & Marketing Plan Since opening the Expo in the fall of 2007, the number of events held has continued to grow — due primarily to excellent customer service, marketing and sales efforts, as well as maintaining a clean, attractive and modern facility. We have succeeded in developing a. solid reputation and are growing our business each year. The dates below represent the calendar year. Multi- Day /Out of County Events Aug -Dec 2007 — 4 Multi- Day /Out of County Events 2oo8 — 25 Multi- Day /Out of County Events 2009 - 28 ( +12 %) Multi- Day /Out of County Events 2010 - 36 ( +28.5 %) Multi- Day /Out of County Events 2011 - 40 (+11 %) Multi- Day /Out of County Events 2012 — 46 (+15 %) Multi- Day /Out of County Events 2013 — 58 ( +26 %) Total Events hosted - 26 Total Events hosted - 88 Total Events hosted - 96 ( +9 %) Total Events hosted -1o8 ( +12.5 %) Total Events hosted - 127 ( +17.5 %) Total Events hosted — 145 ( +14 %) Total Events hosted —153 ( +20 %) 2014 Target for Multi -Day Out of County Events — 65 (+12% from 2013) 2014 Target for Total Events Hosted — 162 ( +5% from 2013) In fiscal year 2013, revenue exceeded S887,600. In 2013 -2014 we will continue many previous sales and marketing efforts, as well as implement some new ideas /tactics. With the expansion of the facility we project that we will see larger groups for multi -day events. Following is a description of our annual plan, given our target audiences and expanded capacity. Primary Goal Maximize visitor spending and economic impact generated by the Brazos County Expo by targeting multi -day events from groups outside of Brazos County. Tourism is an eiport- oriented business for Brazos County. Visitors spend money at hotels, retailers, restaurants and other local businesses. Those sales result in new spending by local businesses and their employees, generating jobs and wages. Taxes collected on visitor spending contribute funding for community improvements, promotion and public assets like the Brazos County Expo. The goal of marketing the Expo is to draw visitors into Brazos County to utilize the Brazos County Expo facilities resulting in direct and indirect benefits to the local economy. Proactive marketing of the Expo is critical in accomplishing this goal. In addition, Phase I construction was funded by the taxpayers of Brazos County, so it's important for us to continue to meet the needs of the citizens of Brazos County. Primary Objectives 1- Increase business and economic impact from event groups in outside markets. 2 - Build awareness and recognition as a premier event facility in Texas. 9� a7z i Objective 1 Increase business and economic impact from multi -day event groups in outside markets. The Expo's biggest economic return is triggered by events that draw visitors into the County. Therefore we need to primarily focus our efforts on reaching our target audiences in outside markets. Marketing should first and foremost increase the ratio of events hosted at the Expo by external (regional, state and national) organizations. To achieve this objective a proactive and highly targeted external marketing and sales campaign is needed. Strategy 1. to — Implement a proactive external sales campaign. We wvill concentrate more sales and marketing efforts to reach our top four market segments; Equestrian Groups, Companion Animal Groups, Sporting Events, and Meeting Planners, while continuing to book events and increase awareness in the Livestock market. We will continue to maintain contact with current leads, partner with the Bryan- College Station Convention and Visitors Bureau (BCS CVB), as well as the City of College Station Parks and Recreation Department to increase sales efforts, and also dedicate efforts to finding groups who host events during our community's off - season. We will continue to track and report our sales data quarterly. Annually, we will deliver a compreherisive report with a summary of each quarter. Tactic 1.11— Dedicate efforts to target specific market segments: Equestrian Groups, Companion Animals, and Meeting Planners. Equestrian Groups Based on our industry expertise and previous experience working with these groups, we know that Equestrian associations book their event within nine to twelve months of their event date. Facility reputation plays a big part in the decision making process for these groups. Because of this, referrals and lead - generation from satisfied customers are two of our biggest assets in acquiring new business. This year we will: • Maintain contact with leads and respond to all web, email and phone inquiries • Pursue referrals from previous or current customers • Generate leads from previous or current customers • Identify local contacts who are members of state associations and work with them to bring groups here • Advertise in trade publications both in print and online. Companion Animals The companion animal group includes dogs, cats, alpacas, rabbits and the like. The first companion animal show that we will host is the Australian Shepherd Club of America National Specialty Show in November 2014, utilizing the entire facility for a total of eight days. These types of events book one to three years in advance. We will identify and contact specific groups who can utilize our facility for 2014 and beyond. To appeal to these groups we will: • Maintain contact with leads and respond to all web, email and phone inquiries • Pursue referrals from previous or current customers • Generate leads from previous or current customers • Identify local contacts who are members of state associations to create an awareness of the Expo • Develop social media campaign to identify companion animal groups Sporting Events The area is appealing to an increasing number of sporting groups that the Expo could host. Those types of competitive events would include, but not limited to, fitness, three -on -three basketball, weight lifting, wrestling, table tennis, major league video gaming, archery, BMX bike, roller derby, and obstacle course runs, just to name a few. These groups typically book a year in advance. We will identify and contact specific groups who can utilize our facility for 2014 and beyond. To attract these groups we will: • Maintain contact with leads and respond to all web, email and phone inquiries • Pursue referrals from previous or current customers • Generate leads from previous or current customers Identify local contacts who are members of state associations creating awareness • Develop social media campaign to identify sport groups Meeting Planners The Ballroom facility, along with our existing Exhibit Hall, provides space for booking more conferences and conventions. Our facility can accommodate a maximum of 2,00o attendees. These types of events typically book one to three years in advance. We will identify and contact specific groups who can utilize our facility for 2013 and beyond. We will: • Maintain contact with leads and respond to all web, email and phone inquiries • Attend trade shows — Southwest Showcase (Austin) and Meeting Planners Showcase (BCS) • Participate in CVB promoted convention market sales blitzes • Advertise in trade publications and websites such as the Texas Meeting and Events • Contact and maintain relationships with third -party meeting planner services identified through sales blitzes and other avenues. • Utilize association information-from sources such as TSAE (Texas Society of Association Executives) to target specific groups that can fit our facilities Tactic 1.12 — Target specific groups to go after and maintain contact with leads. Each quarter we will target specific groups to go after in each of our three audiences. Within each group we will try to pinpoint a board member, officer or producer within the organization to help make contact. We will take into account what time of year is best to contact specific groups as it relates to their event planning schedule. We will also maintain contact with all leads. Vol. Tactic 1.13 — Attend trade shows relevant to our target audiences. BCS CVB's Meeting Planner's Showcase - November 2013 at the MSC 14th Annual Southwest Showcase - January 2014 at the Austin Convention Center This show is for the Meeting Planner's market with a state -wide reach. We are searching for other trade shows to attend in the livestock, equestrian and rodeo industries providing a cross - section of potential clients. Trade shows that would meet this criteria are Texas and Southwest Cattle Raisers Association and the TAMU Beef Cattle Short Course. We plan to schedule annual sales blitzes in cooperation with the BCS CVB in the surrounding metro areas. To increase our reach and grow our current leads, we will attend the Southwest Showcase in January 2014 in Austin, and participate in future blitzes as they are promoted. Tactic 1.14 — Survey events and analyze data to determine economic impact. Our primary marketing -sales goal is to maximize visitor spending and economic impact generated by events at the Brazos County Expo. 2014 marks the third year for surveying which leads into the validation phase where we will focus on established events as well as first -time events. We have created a schedule mapping out the events to be surveyed for the year while working with Rebekka Dudensing, Community Economic Development Analyst with TAMU AgriLife Extension Service, to analyze our data and report our findings bi- annually. The events will be categorized into the following five groups: Horse Shows; Rodeos; Livestock Shows; Conference, Career Fairs, and Trade Shows; Meetings, Seminars, and Educational Events; and Other Events. Events to be surveyed: • Houston Dressage Society • Texas State Championship Donkey & Mule Show • Taste of Brazos Valley • OPAS Gala • United States Team Roping Championships • Cowboy Mounted Shooters • High Caliber Gun & Knife Show • Diamonds & Dirt Barrel Horse Classic • Crime Victim Conference Alliance • Texas Jr. Livestock Assn. Camp • Greater Houston Quarter Horse Assn. Show • American Dexter Cattle Show • American Quarter Horse Assn. Youth World Cup • National Junior Brangus Cattle Show • Texas Junior Brahman Cattle Show • Horseman's Trade Days Vol. pg. Objective 2 Build awareness and recognition as a premier event facility in Texas. • Reinforce name awareness through media relations, public relations and advertising. • Ensure that clients have a positive perception of the Expo. Word -of -mouth promotion is the strongest form of marketing and it occurs when clients have a great experience at the facility. We will always reward clients for choosing Brazos County Expo by providing outstanding customer service from initial contact through the event and follow up. Strategy 2.10 — Maintain and update marketing tools to support sales needs. We will continue to maintain and update our marketing tools to reflect the space our facility has to offer. These tools include marketing collateral, video tour, website, social media, newsletter, advertising, contact database, incentives and association memberships. The updated version of the facility brochure with 16 quarter -page ads is complete with i,000 copies and is currently being distributed to all potential clients. We plan to develop a photo stream featuring each of our indoor rooms, first as an open venue followed by pictures of the room set in different meeting and event styles. Tactic 2.11 — Maintain web presence. The website has been completely updated with information and photos for each of our new facilities, including the four event specific videos that were recently completed. Improvements have been made to the photo gallery page and we have added a blog feature. We have the capabilities to update new content, create new pages, and add photos, video and much more. We will continue to maintain the site, giving each visitor the best impression of our facility possible. We are currently working with our webmaster to link our event software to our website calendar to facilitate immediate posting of booked events. Tactic 2.12 — Manage and create content for Social Media profiles. We currently use our Social Media profiles as tools to reach customers and the general public, provide information about upcoming events and news, for promotional giveaways, and post pictures and video. We are very active with Facebook and Twitter and anticipate growing our YouTube channel. We also plan to develop a presence on Instagram and Pinterest with photos of current and past events to increase our exposure to all consumers. Tactic 2.13 — Maintain Expo Newsletter. We produce a quarterly newsletter featuring a letter from the General Manager, upcoming events, photos highlighting past events, quotes from satisfied customers, facts about the Expo and other pertinent information. The newsletter is distributed to stakeholders, current /past customers, all county employees, the CVB and individuals interested in the Expo. The newsletter allows us to keep people informed and continue to promote our brand. Vol. J `l�� pg. Tactic 2.14 — Advertise in local and outside markets. Pursue more online and other advertising venues including, but not limited to, Texas Meeting Planners Guide, Facebook, TSAE, Texas Meeting and Events, NRHA, AQHA, radio (WTAW), television (KBTX), Blogs and Google ads. Tactic 2.15 — Update our contact database. The Expo currently has a comprehensive contact database for marketing and sales efforts with specific groups. This database includes contacts with rodeo, equestrian and livestock associations, fair and exposition event organizers, TAMU faculty and local and external media. We will continue to update this database regularly throughout the year. Tactic 2.16 — Consider offering some incentives on a case -by -case basis. It is in our best interest to consider offering incentives to customers whose economic return is higher than average. A majority of exposition centers offer some type of incentives to customers who bring a higher than average number of guests and overnight stays. Incentives take on various forms. In interviews with other Texas exposition centers, Avalanche consulting firm discovered that incentives are typically categorized within a marketing budget. Discounted rental fees and courtesy equipment rentals or dining services are common incentives. In some communities, the exposition center and local hotels work together to package proposals to larger events. These proposals may include a group rate for hotel rooms, as well as reduced fees or some courtesy services at the exposition center. No exposition centers they interviewed or researched publicly posted their incentives policies. They are viewed as competitive tools and utilized internally to make justified decisions. The Expo considers offering incentives to select events on a case -by -case basis. Tactic 2.17 — Continue association memberships and event attendance. Relationships are the key to long -term success. Today, the Expo belongs to the following associations: Texas Association of Venues & Facilities (TxAVF), the Texas Festivals and Events Association (TFEA), the International Association of Assembly Managers (IAAM) ,the League of Agricultural and Equine Centers (LAEC), and the Bridal Association of the Brazos Valley. Attending TCCA, LAEC and 1AAM events connects the Expo with Exposition and Trade Show organizers. We will also seek ways to become active or affiliate members of some regional chapters of equine, livestock and rodeo associations such as; Texas and Southwest Cattle Raisers (TSCRA), Texas Junior Livestock Association (TJLA), Texas Hunter Jumper Association (THJA), and American Quarter Horse Association (AQHA). This will provide an opportunity for select staff to become more involved with such associations, in order to network and meet potential customers. Strategy 2.20 - Frequently share news about the Expo with media and public. Brazos County organizations will provide a steady source of revenue and community support for the Expo. Keeping these groups informed and impressing them is vital to our continued success. Tactic 2.21 — Continue media days at the Expo. Invite select regional and species- specific media representatives, as well as influentials, to spend a day at the Expo for a tour and reception. The media and influentials targeted will be television, radio, equine and livestock. Tactic 2.22 — Ballroom Showcase We plan to create an event showcasing our facilities to local meeting planners and other potential leads. We will partner with local vendors to decorate our Ballroom and provide refreshments. We will invite local, potential clients to view our featured space allowing them the opportunity to envision their event at our facility. It is our hope that they will book an event once they see what we have to offer. Tactic 2.23 — Distribute a monthly release listing upcoming events. Entitled "This Month at the Expo," the release lists all public events at the Expo for the upcoming month, including date, time, location and other details. This release will be distributed by email to all newspaper, radio and television media in the region the last week of the month. The event list could also be added to our email signature each month. This list can be used by local radio stations for Public Service Announcements (PSA's) that are provided free of charge. Tactic 2.24 — Send upcoming event information to community calendars. Even though we are not responsible for the local advertising of specific events held at the Expo, it is in our extreme favor to let the community know what is happening at our facility. Because of this, we will add or send information to all community calendars we are aware of including, the Bryan - College Station Convention and Visitors Bureau, The Eagle, Land & Livestock Post, KBTX, AbouTown Press, Insite Magazine, Southwest Horse Trader, the Lonestar Calendar, WTAW and more. This will be done on a monthly basis. Tactic 2.25 — Referring websites. External websites, either from clients, or community organizations /media are great resources for referrals to our website. Some of the top sites that linked to ours this year are: • brazosvalleyfair.com • ddbarrelhorseclassic.com • ido-ido.com • visitaggieland.com • facebook.com • co.brazos.tx.us • aggieathletics.com • agha.com • asca20l4.cOm • texashorsemansdirectory.com Vol..- Pg. Strategy 2.30 — Provide attentive customer service from first contact through follow up. Turnkey solutions to event planning are in greater demand. Cost can be less of a deciding factor than the comfort in knowing that event details will be carefully managed. Strong customer service is the key to increasing one of our best promotional tools: word -of -mouth marketing. Tactic 2.31 — Work as a team to ensure the success of each event. Three things that make the Expo stand out from other facilities are cleanliness, customer service and professionalism. Our staff provides friendly, professional service to each group from the first point of contact through post event wrap -up. Customer service procedures include: - Respond to telephone and email inquiries within 24 hours - Have a professional appearance at all times - Contact current customers bi- monthly to ensure their needs are met - Provide customers with a list of local vendors to help with overnight accommodations, transportation, catering, decor, printing, signage, etc. - Make sure each event's organizer is treated well while they are in Brazos County. Work with the CVB to deliver a gift basket to their hotel room - Send all customers personal thank you notes following events - Maintain contact with each group after their event is held - Provide customers with a marketing package, including name, digital files of logo, etc. Tactic 2.32 — Help event managers navigate local marketing opportunities. The Expo's name recognition continues to increase as producers list the Expo in their advertisements and other promotions. We benefit when our customers are successful promoters resulting in more attendees and greater exposure for the Expo. We provide marketing guidance to producers of specific events held at the Expo since it is mutually beneficial to us. Groups are given a handout titled "Marketing Your Event at the Expo" which includes adding their event to our online calendar and website, and our social media profiles. We also provide a list of editorial and advertising contacts in the local market. Strategy 2.40 — Increase revenue through generation of sponsorships. The Expo has a great opportunity develop a new revenue stream through sponsorships or allied industry partnerships. Our goal will be to work towards developing a sponsorship plan that will be beneficial to both the sponsors and the Expo. Considering our target market we will develop packages based on customer's needs which could include signage, print media, marquee, display space, website, and naming rights.