HomeMy WebLinkAbout2013-10-22-10:00AM-REGULARi
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BRAZOSCOUNTY
BRYAN,TEXAS
NOTICE OF MEETING AND AGENDA
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22
BRAZOS COUNTY COMMISSIONERS COURT
THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN
REGULAR SESSION ON OCTOBER 22, 2013 AT 10:00 AM IN THE
COMMISSIONERS COURTROOM OF THE COUNTY ADMINISTRATION
BUILDING, 200 SOUTH TEXAS AVE., SUITE 106, BRYAN, TX 77803
Invocation and Pledge of Allegiance - U.S. and Texas Flag - Chaplain G.H. Jones and
Commissioner Mallard.
2. Call for Citizen input and/or concerns.
Consider and take action on agenda items 3 - 29:
3, Resolution 13 -021 providing for the public sale of property acquired by the County of Brazos from
delinquent taxes.
4. Approval of the Reliastar Stop Loss Application effective November 1. 2013.
5. Approval of Job Description for Clerk Temp (Class Code 2355 Position 2) in the Tax Office.
M
• a. Decrease Chief Deputv, Class Code 1403 Position 1, Group 33 Step 5 to Group 33 Step 2. Pa
Code 025
• b Decrease Deputy Sheriff - Patrol Class Code 1415 Position 11 Group 21 Step 4 to Grouo 21
Step 3, Pay Code 026
• c Decrease Investigator - SO Class Code 1423 Position 5. Group 25 Step 4 to Group 25 Step 2,
Pay Code 026
• d Decrease Deputy Sheriff Recruiting Class Code 1421 Position 1 Group 23 Step 6 to Group
23 Step 5, Pay Code 026
• e Decrease Investigator - SO Class Code 1423 Position 7 Group 25 Step 6 to Group 25 Step 5
197
Pay Code 026
• f Increase Telecommunications Officer, Class Code 1444 Position 2, Group 14 Step
4 to Group
14 Step 5, Pay Code 014
• g. Increase Telecommunications Officer Class Code 1444 Position 3, Group 14 Step
5 to Group
14 Step 6, Pay Code 014
• h. Increase Telecommunications Officer Class Code 1444 Position 4 Group 14 Step
4 to Group
14 Step 5, Pay Code 014
• L Increase Telecommunications Officer Class Code 1444 Position 6, Group 14 Step
4 to Group
14 Step 5, Pay Code 014
• f Increase Investigator - SO Class Code 1423 Position 1, Group 25 Step 8 to Group
25 Step 9,
Pay Code 026
• k Increase DeputV Sheriff - Patrol Class Code 1415 Position 12 Group 21 Step 11 to Group 21
Step 12, Pay Code 026
• 1. Increase Clerk I - Evidence, Class Code 1435 Position 5, Group 10 Step 6 to Group
10 Step 7,
Pay Code 014
• m. Increase Admin Secretary - SO, Class Code 1405 Position 1, Group 18 Step 4 to Group 18
Step 9 Pay Code 014
7. Payment Authorization to LexisNexis in the amount of $302.65 for monthly payment for Collection
searches for defendants; a purchase order was not obtained in advance.
8. Payment Authorization to Germer PLLC in the amount of $100.46 for general employment attorney fees;
a purchase order was not obtained in advance.
9, Payment Authorization to Green Team Inc. In the amount of $2,840.00 by for Landscape Maintenance; a
purchase order was not obtained in advance.
10. Payment Authorization to American Elevator Inspections in the amount of $320.00 for the Annual
Hydraulic Elevator Inspections• a purchase order was not obtained in advance.
11, Reguest approval of the modifications to the FY 2014 Capital Improvement Reguests that specify
vehicles to be replaced for Courts consideration.
12, Interlocal Agreement between the City of Bryan, Brazos County and the City of Bryan and Brazos
County Economic Development Foundation, Inc. for FY 2009.
13. Renewal of contract with Brenco Marketing for the purchase of fuel for Brazos County.
14, Discuss and take possible action on Residential Services Contract for Juveniles with Rite of Passage,
INC.
15. Award and approval of contract and requisition for RFP # 2013 -86 Grant Administrator to Grant Works.
16. Reguest from Road and Bridge Department for approval for continued participation in the Annual
Municipality Trade -In Program Agreement between Clark Equipment Company and Brazos County. See
attached trade -in agreement.
17, Award of bid contract # 2013 -63 Roadside Vegetation Management to Roadside Inc.
18. Permission to Advertise the following bids:
• a. 2014 -01 Seal Coat
• b. 2014 -05 Lane Striping and Pavement Markers
19. Requisition #00044895 to Perry Office Plus in the amount of $768.51 to purchase toner using JP 2.2
Technoloav Funds,
20
21.
Requisition #00044924 to DLT Solutions in the amount of $10.430.78 to purchase Auto CAD Software
for Road & Bridge Department.
L�-
22.
23.
24. Tax Refund Applications for the following:
o a Glenn Alan Wade - overpayment- $316.36
25. Budget Amendments.
a Budget Amendments FY 12/13 53.1 thru 53.3
b Budget Amendments FY 13/14 3.1 thru 3.15
26. Approval of regulsition #00044927 to Dallas Dodge in the amount of $259,795.00 to purchase 11 law
enforcement vehicles.
27. Manual capital reguisition to Cellebrite in the amount of $10,084.00 for a UFED Touch forensic solution
for Sheriff's Department.
28. Personnel Change of Status.
Personnel Action Forms
29. Payment of Claims.
30. Sheriff's report on inmate population.
31. Announcement of interest items and possible future agenda topics.
32. Call for Citizen input and /or concerns.
33. Adjourn.
Ivol. __ /p_`f Pc
PUBLIC COMMENTS
Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four
minutes per person. Persons are invited to submit comments in writing on the agenda Items and/or attend and make comment
at the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a
Constitutional Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas
Constitution. As a Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a
Contempt of Court Citation under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in
attendance at any Regular, Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and
decorum in speaking to, and/or addressing the Court; in participating in public discussions before the Court; and in all actions in
the presence of the Court. Those members of the public who are inappropriately attired and/or who do not condud themselves
in an orderly and appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and/or
continued disruption of the meeting may result in a Contempt of Court Citation.
It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual
or group. Neither is it the intention of the Court to allow a member (or members) of the public to insult the honesty and/or
integrity of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively.
Accordingly, profane, insulting or threatening language directed toward the Court and/or any person in the Court's presence
and/or racial, ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following
sanctions:
1. cancellation of a speaker's time;
2. removal from the Commissioners Court;
3. a Contempt Citation; and/or
4. such other and/or criminal sanctions as may be authorized
under the Constitution, Statutes and Codes of the State of Texas.
The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted
prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The
Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However,
responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter
Without notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County
Judge and/or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite
existing policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act ?
551.042.
INVOCATION
Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court. The
views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not
necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required
to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the
business of the Court.
The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave., Suite 106, Bryan, TX 77803 is
wheelchair accesslble. Handicap parking spaces are available. Any request for sign interpretive services must be made two
working days before the meeting. To make arrangements, please call (979) 361 -4102.
Vol, - /&f% Pq, r
BRAZOS COUNTY
BRYANJEXAS
MINUTES
October 22, 2013
BRAZOS COUNTY COMMISSIONERS COURT
REGULAR MEETING
0 Sionature Page 10- 22.pdf
10 File Stamped Aaenda.pdf
As Sign in sheet.pdf
A regular meeting of the Commissioners' Court of Brazos County, Texas was held in
the Brazos County Commissioners Courtroom in the Administration Building, 200
South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on
Tuesday, October 22, 2013 with the following members of the Court present:
Duane Peters, County Judge, Presiding;
Lloyd Wassermann, Commissioner of Precinct 1;
Sammy Catalena, Commissioner of Precinct 2;
Kenny Mallard, Commissioner of Precinct 3;
Irma Cauley, Commissioner of Precinct 4;
Karen McQueen, County Clerk.
The attached sheets contain the names of the citizens and officials that were in
attendance.
Invocation and Pledge of Allegiance -
U.S. and Texas Flag - Chaplain G.H. Jones and Commissioner Mallard.
2. Call for Citizen input and /or concerns.
There was no citizen's input.
Consider and take action on agenda Items 3 - 29:
3. Resolution 13 -021 providing for the public sale of property acquired by the County of
Brazos from delinquent taxes.
Et Item 3.od f
The Court approved as submitted Resolution 13 -021 providing for the public sale of
property acquired by Brazos County through delinquent taxes. A copy is attached.
Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by
Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena , Cauley ,
Mallard, Peters, Wassermann .
4. Approval of the Reliastar Stop Loss Application effective November 1, 2013.
Et Item 4.odf
Motion: Approve, Moved by Commissioner Kenny Mallard, Seconded by County Judge
Duane Peters. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard , Peters ,
Wassermann.
5. Approval of Job Description for Clerk, Temp (Class Code 2355 Position 2) in the Tax
Office.
Et Item 5.odf
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard, Peters,
Wassermann.
6. Request approval from the Sheriff Office Administration for the following reclassifications
effective October 26, 2013. This will increase the Sheriff Office Administration budget for
the remaining of FY 14 in the amount of $85.00.
Et Item 6. f
• a. Decrease Chief Deputy, Class Code 1403 Position 1, Group 33 Step 5 to Group
33 Step 2, Pay Code 025
• b. Decrease Deputy Sheriff - Patrol, Class Code 1415 Position 11, Group 21 Step
4 to Group 21 Step 3, Pay Code 026
• c. Decrease Investigator - SO, Class Code 1423 Position 5, Group 25 Step 4 to
Group 25 Step 2, Pay Code 026
• d. Decrease Deputy Sheriff - Recruiting, Class Code 1421 Position 1, Group 23
Step 6 to Group 23 Step 5, Pay Code 026
• e. Decrease Investigator - SO, Class Code 1423 Position 7, Group 25 Step 6 to
Group 25 Step 5, Pay Code 026
• f. Increase Telecommunications Officer, Class Code 1444 Position 2, Group 14
Step 4 to Group 14 Step 5, Pay Code 014
• g. Increase Telecommunications Officer, Class Code 1444 Position 3, Group 14
Step 5 to Group 14 Step 6, Pay Code 014
• h. Increase Telecommunications Officer, Class Code 1444 Position 4, Group 14
Step 4 to Group 14 Step 5, Pay Code 014
• i. Increase Telecommunications Officer, Class Code 1444 Position 6, Group 14
Step 4 to Group 14 Step 5, Pay Code 014
. j. Increase Investigator - SO, Class Code 1423 Position 1, Group 25 Step 8 to
Group 25 Step 9, Pay Code 026
. k. Increase Deputy Sheriff - Patrol, Class Code 1415 Position 12, Group 21 Step
11 to Group 21 Step 12, Pay Code 026
. I. Increase Clerk I - Evidence, Class Code 1435 Position 5, Group 10 Step 6 to
Group 10 Step 7, Pay Code 014
. m. Increase Admin Secretary - SO, Class Code 1405 Position 1, Group 18 Step 4
to Group 18 Step 9, Pay Code 014
Vol. 0
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Lloyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard,
Peters , Wassermann .
7. Payment Authorization to LexisNexis in the amount of $302.65 for monthly payment for
Collection searches for defendants; a purchase order was not obtained in advance.
10 Item 7.Dd f
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters,
Wassermann.
8. Payment Authorization to Germer PLLC in the amount of $100.46 for general
employment attorney fees; a purchase order was not obtained in advance.
0 Item 8. f
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena, Cauley,
Mallard , Peters, Wassermann .
9. Payment Authorization to Green Team Inc. in the amount of $2,840.00 by for Landscape
Maintenance; a purchase order was not obtained in advance.
b Item 9.pdf
Motion: Approve, Moved by Commissioner Kenny Mallard, Seconded by Commissioner
Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters,
Wassermann.
10. Payment Authorization to American Elevator Inspections in the amount of $320.00 for
the Annual Hydraulic Elevator Inspections; a purchase order was not obtained in
advance.
0 Item 10.pdf
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena,
Cauley, Mallard , Peters, Wassermann.
11. Request approval of the modifications to the FY 2014 Capital Improvement Requests
that specify vehicles to be replaced for Courts consideration.
W Item 11.pdf
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena, Cauley,
Mallard, Peters, Wassermann .
12. Interlocal Agreement between the City of Bryan, Brazos County and the City of Bryan
and Brazos County Economic Development Foundation, Inc. for FY 2009.
It Item 12.odf
The Court approved as submitted an Interlocal Agreement between the City of Bryan,
Texas, Brazos County, Texas and the City of Bryan and Brazos County Economic
Development Foundation, Inc. for administration of a program for local economic
development. A copy is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard,
Peters, Wassermann .
13. Renewal of contract with Brenco Marketing for the purchase of fuel for Brazos County.
IVol. 8 .— Pg.
0 Item t f
Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by
Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley,
Mallard , Peters, Wassermann .
14. Discuss and take possible action on Residential Services Contract for Juveniles with Rite
of Passage, INC.
19 Item 14.odf
The Court approved a contract for residential services between Rite of Passage, Inc. and
the Brazos County Juvenile Probation Department for residential care of juvenile
offenders. The term of the contract is from August 1, 2013 through July 31, 2014. The
cost to Brazos County is as follows: $138.25 per day /per child.
Motion: Approve, Moved by Commissioner Kenny Mallard, Seconded by Commissioner
Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters,
Wassermann.
15. Award and approval of contract and requisition for RFP # 2013 -86 Grant Administrator to
Grant Works.
>J Item 15.odF
A copy of the tabulation sheet is attached.
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena,
Cauley, Mallard , Peters, Wassermann .
16. Request from Road and Bridge Department for approval for continued participation in the
Annual Municipality Trade -In Program Agreement between Clark Equipment Company
and Brazos County. See attached trade -in agreement.
10 Item 16.odf
The Court approved the continued participation in the annual municipality trade -in
program agreement between Clark Equipment Company and Brazos County for the
trade in on Bobcat Skid Steer Loaders, Bobcast Compact Track Loaders, and Bobcat
Mini Excavators. A copy is attached.
Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by
Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena, Cauley,
Mallard, Peters, Wassermann .
17. Award of bid contract # 2013 -63 Roadside Vegetation Management to Roadside, Inc.
19 Item 17. pd
Commissioner Catalena stressed that Roadside, Inc. needed to check with each
commissioner before spraying in their precinct. There are some areas that we do not
want sprayed. A copy of the bid tabulation sheet is attached.
Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by
Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena, Cauley,
Mallard, Peters , Wassermann .
18. Permission to Advertise the following bids:
0 Item 18.01
Vol. _ / e 7 Pg. 3
• a. 2014 -01 Seal Coat
• b. 2014 -05 Lane Striping and Pavement Markers
Motion: Approve, Moved by Commissioner Lloyd Wassermann, Seconded by
Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley,
Mallard, Peters, Wassermann .
19. Requisition #00044895 to Perry Office Plus in the amount of $768.51 to purchase toner
using JP 2.2 Technology Funds.
10 Item 19.odf
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner Lloyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena,
Cauley, Mallard , Peters, Wassermann .
20. Requisition #00044924 to DLT Solutions in the amount of $10,430.78 to purchase Auto
CAD Software for Road & Bridge Department.
0 Item 20.odf
Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by
Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena, Cauley,
Mallard, Peters, Wassermann .
21. Consider and take action on acceptance of the roads (portion of Saddle Creek Drive,
Stetson Drive, Ranch House Road, Bunkhouse Drive and Ranch House Court) and
associated roadway drainage structures of Saddle Creek Subdivision Phase 7B into the
Brazos County road maintenance system. Site is located in Precinct 1.
:' Item 21.odf
Motion: Approve , Moved by Commissioner LLoyd Wassermann, Seconded by
Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley,
Mallard, Peters , Wassermann .
22. Request permission to enter private property owned by Thomas and Nancy Baber
located on Straub Road. Project will clean and remove silt and /or brush from drainage
channel. Rip -rap material will be placed in and along channel to control erosion. This
work is being performed for the health, safety and welfare of the general public. Site is
located in Precinct 1.
PJ Item 22,Dd f
Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by
Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley,
Mallard , Peters, Wassermann .
23. Consider and take action on the Replat of Lot 9 and Lots 23 -24 Green Branch Ridge
Subdivision Phase Three (recorded in BC Official Records Volume 11068, Page 269),
5.98 Acres, Richardson Perry Survey, A -44, Brazos County, Texas. Site is located in
Precinct 2.
W Item 23.odf
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena, Cauley,
Mallard, Peters, Wassermann .
24. Tax Refund Applications for the following:
Vol. _ Pg.
191 Item 24.odf
• a. Glenn Alan Wade- overpayment - $316.36
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters,
Wassermann.
25. Budget Amendments.
SJ Item 25.odf
a. Budget Amendments FY 12/13 53.1 thru 53.3
53.1 Transfer funds from General fund Contingency to Expo
53.2 Reallocate funds for Sheriff - Administration
53.3 Reallocate funds for Non - Departmental
b. Budget Amendments FY 13/14 3.1 thru 3.15
3.1 Transfer funds from Non Departmental to Expo
3.2 Reallocate funds for County Clerk Archival Fund
3.3 Reallocate funds for Information Technology
3.4 Transfer funds from Non - Departmental to TJJD -State Aid
3.5 Transfer funds from General Fund Contingency to Expo
3.6 Transfer funds from General Fund Contingency to County Clerk Elections Services
3.7 Reallocate funds for COPS Technoogy Grant
3.8 Reallocate funds for Capital Improvement Projects for Constable, Pct. 1
3.9 Reallocate funds for Capital Improvement Projects for Constable, Pct. 2
3.10 Reallocate funds for Capital Improvement Projects for Constable, Pct. 4
3.11 Reallocate funds for Capital Improvement Projects for Sheriff
3.12 Reallocate funds for Capital Improvement Projects for County Attorney
3.13 Reallocate funds for Capital Improvement Projects for the Jail
3.14 Reallocate funds for Capital Improvement Projects for Road & Bridge
3.15 Reallocate funds for Capital Improvement Projects for Constable, Pct. 3
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena, Cauley,
Mallard , Peters, Wassermann .
26. Approval of requisition #00044927 to Dallas Dodge in the amount of $259,795.00 to
purchase 11 law enforcement vehicles.
kb Item 26.odf
Charles Wendt, Purchasing Agent recommended splitting the purchase of vehicles
between two Dealerships to save Brazos County money. Commissioner Cauley's motion
included purchasing the V8 vehicles from HLK Auto Group and the V6 vehicles from
Dallas Dodge.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard,
Peters, Wassermann .
27. Manual capital requisition to Cellebrite in the amount of $10,084.00 for a UFED Touch
I
t_
forensic solution for Sheriff's Department.
0 Item 27.odf
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard , Peters,
Wassermann.
28. Personnel Change of Status.
Personnel Action Forms
ED Item 28.0
A copy of the personnel Change of Status Requests is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard , Peters,
Wassermann.
29. Payment of Claims.
0 Claims Sheet.odf
kP BILL LIST 10.22.13.odf
7114839 through 7115435
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena , Cauley,
Mallard, Peters, Wassermann .
30. Sheriff's report on inmate population.
Sheriff Chris Kirk stated there were 607 inmates in jail, 46 have electronic monitors and 5
are pending for monitors.
31. Announcement of interest items and possible future agenda topics.
Commissioner Mallard commented on a meeting he attended at the Research Valley
Innovation Center saying that the State is giving a large sum of money for economic
development.
32. Call for Citizen input and/or concerns.
33. Adjourn.
Vol. -- 8 % pg. /I `!
The foregoing minutes of the Commissioners Court meeting held October 22, 2013 have
been examined and are approved in open Court this 544- day of
Q b 2013, in Bryan, Brazos County, Texas.
Duane Peters Lloyd Wassermann
County Judge Commissioner, Precinct 1
Sammy C*ena
Commissioner, Precinct 2
Commissioner,
Attest:
Kenny Mall
Commissioner, Precinct 3
Ka4m //I(- QsA�
Karen McQueen �_'I,-
County Clerk �. 'Qw- ' a"''"
Vol / F9 Page /
BRAZOS COUNTY COMMISSIONERS COURT
ao /3
Meeting on @
i
Organization Department
PAGE / of 7/
FV0, p9'7
BRAZOSS��pCOUNTY COMMISSIONERS COURT
Meeting on ! SUC 2* (° OI(CO
Name Organization / Department
PAGE 2 of 2
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3
RESOLUTION PROVIDING FOR THE PUBLIC SALE
OF PROPERTY ACQUIRED BY THE COUNTY OF BRAZOS
FROM DELINQUENT TAXES
WHEREAS, the following properties in Brazos County were offered for sale by the Sheriff of Brazos County,
Texas at a public auction pursuant to a judgment of foreclosure for delinquent taxes by the District Court; and
WHEREAS, those parcels of land did not receive a sufficient bid as set by law and were struck off to the County of
Brazos, for the use and benefit of itself and the taxing units for which it collects property taxes, pursuant to TER. PROP.
TAX CODE § 34.010); and
WHEREAS, TEX. PROP. TAX CODE § 34.05 (c) and (d) provide that we may request that the Sheriff sell the
property at a public sale for any sufficient bid.
Cause No. 07- 003294 -CV -272 Lot 12, Mary Keatts Subdivision, City of Bryan, Brazos County, Texas being that
Account No. 000000030434 property more particularly described in Volume 9974, Page 271 of the Official
Public Records, Brazos County, Texas; Original Sale Date December 7, 2010
Cause No. 08- 001815 -CV -272 Lot 6 and 7, Block 8, Lopez, City of Bryan, Brazos County, Texas being that
Account No. 000000031741 property more particularly described in Volume 9974, Page 277 of the Official
Public Records, Brazos County, Texas; Original Sale Date December 7, 2010
Cause No. 08- 002550 -CV -272 Lot 6, and the East 1/2 of Lot 5, Block 1, Austin Addition, City of Bryan, Brazos
Account No. 000000089906 County, Texas being that property more particularly described in Volume 9974,
Page 283 of the Official Public Records, Brazos County, Texas; Original Sale
Date December 7, 2010
Cause No. 09 -000125 -CV -361 Replat of Lot 5 and Part of the Alley, Block 202, City of Bryan, Brazos County,
Account No. 000000023035 Texas being that property more particularly described in Volume 9974, Page 286
of the Official Public Records, Brazos County, Texas; Original Sale Date
December 7, 2010
Cause No. 09- 002436 -CV -85 Lot 8, Block 3, Candy Hill Addition to the City of Bryan, Brazos County, Texas
Account No. 000000020855 being that property more particularly described in Volume 11233, Page 164 of the
Official Public Records, Brazos County, Texas; Original Sale Date March 5, 2013
Cause No. 12- 000438 -CV -272 0.866 acre, Abstract 701, Crawford Burnett (ICL) Survey, Tract 108. 1, City of
Account No. 000000010478 College Station, Brazos County, Texas being that property more particularly
described in Volume 11110, Page 245 of the Official Public Records, Brazos
County, Texas; Original Sale Date December 4, 2012
VOL
THEREFORE, BE IT HEREBV RESOLVED by the Commissioner's Court of the County of Brazos, Texas that the
County of Brazos, Texas hereby directs the Sheriff of Brazos County, Texas to conduct a sale on the first Tuesday in
December, 2013 in the manner prescribed by the Texas Rules of Civil Procedure and TEX. PROP. TAX CODE §34.05 (c)
and (d).
PASSED, APPROVED AND ADOPTED this the � day of October, 2013.
County Judge - Duane Peters
Mallard
.ounry-wra —
0 y, �6
ti!,7 j'.y>n di �lii f t �Iq �� a «III
'.
EXCESS RISK APPLICATION it u,
ReliaStar Life Insurance Company
( "ReliaStar Life ")
Home Office: Minneapolis, Minnesota 55440
Plan Sponsor hereby applies for the Excess Risk Policy.
PLAN INFORMATION
Name of Plan Sponsor (exact legal name) Brazos County
Address (number and street) 300 e. 26th street
City Bryan State TX
F1 Corporation [I Partnership ❑Sole Proprietorship GQ Other (Specify)
Public group
Nature of Plan Sponsor's Business
Are subsidiaries, affiliates or other associated entities to be included?
if 'Yes," give Names.
Yes 66 No
Zip 77903
SIC Code 9110
Relationship to Plan Sponsor
Please provide the number of individuals covered as noted below:
Eligible Individuals Covered Persons Only Covered Persons with Dependents
Enrolled Individuals 641 Covered Persons Only 536 Covered Persons with Dependents 305
Individuals Covered Elsewhere Covered Persons Only Covered Persons with Dependents
The initial Contract Period is from November 1, 2013 through October 31, 2014
CLAIM ADMINISTRATOR INFORMATION (Claim Administrator for coverages checked below for the Employee Benefit Plan)
Name of Claim Administrator' (exact legal name of entity) BCBS of Texas
Address (number and street) Po Box 660044
City
Dallas state TX Zip 75266 -0044
YrainnAdmOistrator must he approved 0y Rehastar life prior to acceptance or this Application
may,. sasctsage�+�esasu.:miueuorn cmnaas�..
INDIVIDUAL EXCESS RISK
Individual Excess Risk: ® Yes ❑ No
Benefits To Be Covered: 2IMedicai ( Z Other (Please specify) Prescription Drugs
Initial Coverage Period:
incurred and Paid in 12 months ❑ Incurred in 12 months and Paid in 15 months
❑ Incurred in 15 months and Paid in 12 months ❑ Incurred in months and Paid in months
Paid in 12 months
mother: ?aid in 12 monthe and incurred 08/01/2008 or after
Individual Excess Risk Deductible f 75, 000
Individuals subject to the individual Adjusted Deductible as identified in the disclosure process none
per individual
Claims for Individuals subject to the Individual Adjusted Deductible that exceed the Individual Excess Risk Deductible amount are excluded under any
Aggregate Excess Risk Insurance,
Benefit Percentage loo
RL -SL -APP -2013 Page 1 of 2 - Incomplete without all pages. Order 8160042 12/04/2012
Hg.7
i II
INDIVIDUAL EXCESS RISK (Continued)
Maximum Individual Benefit:
Individual Excess Risk Lifetime Maximum: $ Unlimited
other S
Optional Endorsements:
❑ Individual Terminal Liability: ❑ 3 months ❑ 6 months
❑ Individual Advanced Funding
❑ Individual Gapless Renewal (Only available for 12/15 or 12/18)
Individual Excess Risk Annual Maximum: S 2, 000, COD
IZAggregating Individual Deductible: $ 60, 000 (Individual Excess Risk must be elected)
JA Plan Mirroring Coordination
❑ Renewal Rate Cap
❑ Other:
aIM841b�lICLYYCQYK .YLYlII:,;mYS'll` l4P�J11
AGGREGATE EXCESS RISK
Aggregate Excess Risk: 0 Yes ❑ No
Benefits To Be Covered: VI Medical []Vision 66 Prescription Drugs ❑ Dental ❑ Other (Specify)
Initial Coverage Period:
❑ Incurred and Paid in 12 months
❑ Incurred in 15 months and Paid in 12 months
❑ Paid in 12 months
Other: Paid in 12 months and incurred 08/01/2008 or after
Aggregate Adjustment Corridor 125
Minimum Annual Aggregate Deductible: See Excess Risk Schedule
ReliaStar Life's Limit of Liability: $ 1, 000, 000.00
Optional Endorsements:
Plan Mirroring Coordination
o�
❑ Incurred in 12 months and Paid in 15 months
❑ Incurred in months and Paid in
Coverage Period
[:]Aggregate Terminal Liability ❑ 3 months ❑ 6 months (Individual Terminal Liability must also be elected)
months
Are retirees covered? [6Yes ❑ No Are retirees age 65 and over covered? IZ Yes ❑No
, svws.., mr® .ewwnvweuwawwrw.®w..w.wus..mmn, war, �uwmaeusowuvun ,..a,s�avwwva<wn.aawmuu.=
Attached to and incorporated in this Application is a copy of the Employee Benefit Plan that relates to the Excess Risk Policy being applied for.
The Producer /Agent of Record (provided he /she is duly licensed as required by law) is: stop hoes Insurance Services, Inc
This insurance Is to be effective on November 1, 2013 at 12:01 a.m. Standard Time at the Plan Sponsor's place of business,
provided that the first premium is paid in full and that the Disclosure Agreement and this Application are accepted by ReliaStar Life.
An advance deposit of $ n/a is attached. (The deposit is to equal the first premium,)The deposit will be applied toward payment of the premiums
on the insurance requested if the application is accepted by ReliaStar Life. If not accepted, the deposit will be refunded to the Plan Sponsor Applicant.
eau �nursttexu arays
ACKNOWLEDGEMENT & SIGNATURES
By signing this Application below and the Disclosure Agreement, the Plan Sponsor Applicant represents that all statements, answers and information made
above in this application and in the Disclosure Agreement are complete and true to the best of its knowledge and belief. Plan Sponsor Applicant further
acknowledges and agrees (i) that such statements, answers and information in this Application and in the Disclosure Agreement, together with a copy of
the Employee Benefit Plan and other information attached to this application or furnished to ReliaStar Life, are submitted by the Plan Sponsor Applicant as
an inducement to, and will be relied upon, ReliaStar Life, in underwriting this risk and determining whether to accept this application and issue the Excess
Risk Policy being applied for; (ii) if such statements, answers and information is/are incomplete or untrue, and such incompleteness or falsity is material to
the risk to be insured by ReliaStar Life, any policy issued by ReliaStar Life may be rescinded and/or any benefits that might otherwise be payable thereunder
may be denied; and (iii) the Plan Sponsor Applicant has fully read and understands this completed Application and the Disclosure Agreement.
Plan Sponsor Applicant Brazos county
of
Title
Page 2 0 2 - Incomplete wil
Pg. If -- I
Date Signed
Order dl
ff rC
� M
BV,
ar'
Class Number.
Pay Group:
Brazos County
Job Description
Last Updated: September 2012
2355 1 Title:
(yam
Clerk, Temp-Tax Olce
Tax Assessor/ Collector
Template Revision 1.2 =152012
FLSA Status: Non Exempt Reports To Tax Assessor/ Collector
__. . _._..._._ _.._1 ..__..._.._. .. ...._...._ __._........_..
Approved Date: ' 10/01/2013 EEOC Category: Office and Clerical
Position End Temporary
Date: 09!30/2014 I Employee
Signature:
I...._ _.— .._...... .__
-- .. _ _._._.
1 General Summary . _
Performs a variety of Uerieal and cashier duties ror the TaxlASSessor ColectoYS Office.
NOTE: All Tax Office Employees report to the Tax Assessor /Collector through the Chief Deputy. Please refer to Tax umos urgamzauonal unit
Assists the public in person, by telephone, and by mall concerning department information, researching records, filling out forms, and resolving
relevant problems; Performs general clerical duties as required, including filing, scanning, indexing, recording information, and making copies.
Property Tax Clerk
Receives and processes property tax payments In person, and through mail. Assists taxpayers with questions and general information on payment
of taxes, homestead eligibility, trustlpayment agreements and processes requests for tax certfcates. Must assist with refundloverpayment
documentation. Assists with beer and liquor license renewals by verifying tax information. Assists bookkeeping department with cash balancing
duties. Balances cash drawer with work on a daily basis. Assists Supervisors with balancing and reporting duties for various taxing Jurisdictions. Must
maintain a current knowledge of Texas Property Tax Code.
Motor Vehicle Clerk
Processes vehicle registration applications, including receiving payments and Issuing stickerinecelpts. Processes vehicle title transfers. Including
assisting customers with required documentation and examination of title paperwork for accuracy and completion. Processes various permit
applications, Assists with processing beer and liquor license renewals, including receiving payments and issuing receipts. Assists bookkeeping
department with cash balancing duties. Must maintain current knowledge of Texas Transportation Code as it affects registration and We processes.
Voter Registration Clerk
Processes voter registration applications, including reviewing applications, entering valid applicants in computer, printing and mailing voter
certificates and notices of incomplete applications and suspense notifications. Provides voter registration applications and information to public.
Updates voter Information Including name and address changes, deletion of voters no longer eligible, and processes and tracks convicted felons for
voting and jury wheel purposes. Works to provide the most accurate information for election processes in Brazos County. Deputizes volunteer
deputy voter registrars and tracks and documents assigned inventory. Assists with the switchboard and with processing county mail. Must maintain
current knowledge of the Texas Election Code as It affects Voter Registration processes.
_-.... � ......... ....imiis--_"_.-- ---__— _....__.
a non - supervisory Dcehion.
Required: High school
i provides the
skips, and
J
Preferred:
Typical: The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable accommodations maybe made to enable
Individuals with disabilities to perform the essential functions. While performing the duties of this job, the
employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; bend and
kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must
frequently lift and/or move objects weighing up to 20 pounds, such as books and stacks of records. Specific
vision abllltie; required by this job Include close vision, distance vision, and ability to adjust focus.
Knowledge, skills, 6
Abilities
Standard office practices and procedures, including handling cash and making change. Operate computers
and standard office equipment; read and understand manuals, journals, policies and procedures, and office
memos; write forth letters, memos, and accurate telephone messages; perform basic mathematical
calculations, including making change; communicate effectively, loth orally and in writing; and maintain
effective working relationships with co-workers and the general public.
The work environment characteristics described here are representative of those an employee encounters
while performing the essential functions of this job. Reasonable accommodations maybe made to enable
Individuals with disabilities to perform the essential functions. The noise level in the work environment is usually
moderate. The employee is constantly required to work closely with others as a pan of a team; to perform
tedious, exacting work, and to switch from one task to another. The employee is frequently raq uired to perform
multiple tasks simultaneously, and to work under time pressures to meet deadlines.
D
Z7Iv
Duane Peters bate
County Judge
/ Sy a �
STATE OF TEXAS
COUNTY OF BRAZOS §
I4
INTERLOCAL AGREEMENT BETWEEN
CITY OF BRYAN, TEXAS
BRAZOS COUNTY, TEXAS; AND
CITY OF BRYAN AND BRAZOS COUNTY ECONOMIC DEVELOPMENT
FOUNDATION, INC.
THIS fTERLOCAL AGREEMENT is entered into by and between the City of Bryan
( "City "), a Texas home -rule municipal corporation, Brazos County ("County"), a political
subdivision of the State of Texas, and the City of Bryan and Brazos County Economic
Development Foundation, Inc. ( "BBCEDF "), a Texas Transportation Code local government
corporation ( "Agreement "), and is effective for all purposes as of October 1, 2008 ( "Effective
Date ").
WHEREAS, the respective participating governments (the "Parties ") are authorized by
the Interlocal Cooperation Act, LOC. GOV'T CODE ANN. §791, to enter into an agreement for
to administer a program for local economic development; and
WHEREAS, in 2009, the City coordinated with the County with regards to the creation of
the BBCEDF for the purpose of promoting the development of an industrial park in an
unincorporated area of Brazos County, just outside the city limits; and
WHEREAS, the City and the County have shared equally in the responsibilities
associated with the formation, operation, and funding of the BBCEDF; and
WHEREAS, the BBCEDF entered into several contracts for the purchase of real estate
that will be developed, marketed, and governed as the Texas Triangle Industrial Park and Inland
Port ( "Park "); and
WHEREAS, the County wishes to contract with BBCEDF as its agent pursuant to TEX.
LOC. GOV'T CODE ANN. §381.004 to administer the County's program for local economic
development in the Park; and
WHEREAS, the City wishes to contract with BBCEDF as its agent pursuant to TEX.
LOC. GOV'T CODE ANN. §380.001 to administer the City's program for local economic
development in the Park; and
WHEREAS, the BBCEDF has contracted with various vendors to provide services
related to the development, marketing, and sale of the land in the Park, and has incurred other
operational expenses set forth in its annual budget; and
WHEREAS, the City and the County have determined that it is in the best interests of
their citizens that the BBCEDF be supported in the development of Park because the economic
impact of new jobs, increased property value, and additional utility revenue will benefit the local
economy; and
NOW THEREFORE, in consideration of the mutual covenants and agreements herein
contained, the Parties agree as follows:
A. Annual Budget
1. BBCEDF adopts an annual budget showing reasonably anticipated revenue and expenses for
each year. The annual budget is subdivided into an operational component and a real
property purchase component.
2. Once a budget has been approved by the BBCEDF Board of directors it will be submitted to
the Brazos County Commissioner's Court and the Bryan City Council for review and
approval. The City and County agree to make an annual lump sum payment sufficient to
cover respective portions of the annual budget within thirty (30) days following approval of
the budget by both governing bodies. Each governmental entity's obligation to make a
payment is conditional upon the approval of the budget by the governing body of each
governmental entity.
B. Operational Costs
3. The BBCEDF budget will include the operational costs associated with the maintenance,
development, and marketing of the Park. The operational budget may be offset by any
grants, gifts, interest income, or other unencumbered revenue received by the BBCEDF.
4. The City will be required to pay up to fifty percent (50 %) of the operational costs of the
BBCEDF, and the County will required to pay up to fifty percent (50 9/6) of those operational
costs.
C. Real Property Purchase Costs
5. The BBCEDF budget will include costs associated with the purchase of the real property that
constitutes Phase I of the Park, also known as the Wheeler tract. Those costs are to be
subdivided between the City and the County, as previously agreed, with the County paying a
higher percentage of the annual cost in order to compensate for expenditures by the City for
infrastructure improvements being made by the City.
D. Total Annual Contribution for Current Fiscal Year
6. The BBCEDF shall receive the following sums:
a. The City shall contribute $26,926.00 to the BBCEDF this fiscal year.
b. The County shall contribute $37,696.35 to the BBCEDF this fiscal year.
E. Miscellaneous
7. Annual Approval. The obligations of the City and the County under this Agreement are
subject to annual approval by the governing bodies of each entity.
8. Term. This Agreement shall continue in force for one (1) year from the Effective Date, or
until the real property constituting the Park has been sold or transferred to another entity, the
debts and obligations of the BBCEDF have been paid, and the BBCEDF dissolves pursuant
to its governing documents and state law, whichever occurs first.
9. Severability. If any provision of this Agreement is held to be illegal, invalid or
unenforceable under present or future laws effective while this Agreement is in effect, such
provision shall be automatically deleted from this Agreement and the legality, validity and
enforceability of the remaining provisions of this Agreement shall not be affected thereby,
and in lieu of such deleted provision, there shall be added as part of this Agreement a
provision that is legal, valid and enforceable and that is as similar as possible in terms and
substance as possible to the deleted provision.
10. Texas law to apply. This Agreement shall be construed under and in accordance with the
laws of the State of Texas and the obligations of the parties created hereunder are
performable by the parties in the City of Bryan, Texas. Venue for any litigation arising under
this Agreement shall be in a court of appropriate jurisdiction in Brazos County, Texas.
11. Sole Agrreement. This Agreement constitutes the sole and only Agreement of the Parties
hereto respecting the subject matter covered by this Agreement, and supersedes any prior
understandings or written or oral agreements between the parties.
12. Amendments. No amendment, modification or alteration of the terms hereof shall be binding
unless the same shall be in writing and dated subsequent to the date hereof and duly executed
by the parties hereto.
13. Ri& is and Remedies Cumulative. The rights and remedies provided by this Agreement are
cumulative and the use of any one right or remedy by either party shall not preclude or waive
its right to use any and all other legal remedies. Said rights and remedies are provided in
addition to any other rights the parties may have by law, statute, ordinance or otherwise.
14. Incorporation of Recitals. The determinations recited and declared in the preambles to this
Agreement are hereby incorporated herein as part of this Agreement.
15. Interpretation. The parties acknowledge that each has had the assistance of counsel in the
review of this agreement, no one party is to be deemed the author of the agreement, and
ambiguities shall not be resolved against any party. The caption headings of this Agreement
are for reference only and shall not affect its interpretation. This Agreement is entered into
for the exclusive benefit of the parties hereto and not for any other third parties. Nothing in
this Agreement, expressed or implied, is intended to confer upon any person or entity not a
party to this Agreement any rights or remedies under this Agreement.
18i ':?3
16. Duplicate Originals. The parties may execute this Agreement in duplicate originals, each of
equal dignity. If the parties sign this Agreement on different dates, the later date shall be the
effective date of this Agreement for all purposes.
Executed this _ day of 2013.
CITY OF BRYAN
Jason P. Bienski, Mayor
APPROVED AS TO FORM
Janis K. Hampton, City Attorney
ATTEST
Mary Lynne Stratta, City Secretary
B OS TY APPROVED AS TO FORM
Duane Peters, County Judge Bill Ballard, Asst. County Attorney
BRYAN BRAZOS COUNTY ECONOMIC DEVELOPMENT FOUNDATION, INC.
Jason P. Bienski, President
/ 8/ 1�y
Brazos County
Purchasing Department
t
OCT 172013
200 SOUT14 TEXAS AVE SUITE 352 BRYAN, TX 77803
PHONE (979) 361 -4290 FAX (979) 3614293
Charles Wendt, Purchasing Agent
Leslie Williams, Asst. Purchasing Agent Gail Davis, Buyer II
Aw"
October 1, 2013
Branco Marketing
P.O. Box 3819
Bryan, TX 77805 -3819
Attn: Don Broach
Re: Renewal of Contractfor Fuel with Brazos County
Phone: 979 - 260 -3835 ext. 13
Fax: 979 -691 -8588
Email: don @brencomarketing.com
Brazos County would like to exercise the renewal option for the Fuel Contract — Texas A &M Master Agreement N
C3200207. All terms, conditions, and pricing shall remain the same. This renewal is number four (4) of a four (4)
year option as provided for in the original Master Agreement M000341,
To accept the renewal option, please fill out the information and sign below. Return this letter by email to
IwilliamsAbrazoscountytx.eov or fax to (979) 361 -4293 and submit an original and an updated Certificate of
Insurance by mail to the address listed above. Upon receipt of signed document, a new Contract number will be
issued to continue the agreement from October I, 2013 through September 30, 2014. Please return acceptance as
soon as possible. if you have any questions, I may be reached at (979) 361 -4291.
Contact Name: DO^4 -,E31208C I9 Telephone: 99�J Z(,;20- 3$�S
BRENCO MARKETING
MPt
Donald Broach
B S�O
Duane Peters, County Judge
�.l
/0
Date
a OO l
Date
AggieStay Contract #
C3200207
Brenco Marketing
PO Box 3819
Bevan TX 77805
Phone- 979 -260 -3835
Fax-979-691-851111
Contact —Don Broach
MASTER ORDER
TEXAS A &M UNI VERSITY, COLLEGE STATION, TEXAS
Change Order Issued 10 -16.12
Financial Management Operations
Ann: Accounts Payable
6030 TAMU
College Station, TX 77843 -6000
United Seta
'this Master Order shell be effective as of September 1 2013 and pertains to all goods andinr services coveted by Texas A &M
University AR&Buv Contract M �1 j07.
'Ibis document is NOT considered as an order to ship from Individual orders andior requests for services as a result of this Master Order
shall be requested on an as needed basis.
1. Vendor shall provide goods tmdbr services as designated on enached specifications, terms and conditions as staled in Invitation -
to -Bid #09 -0026, and on), addenda dtreto, are all made a paK hereof and collectively ondence and constitute Texas ARM
Univesity AggieBuy Contract x C3100207.
2. Delivery Information:
E 8:M Univrv'ce lnrioa Services v Road
a, Station TX 7 78 43 -13 76
3. Payment shall he made within tiny (30) days after acceptance of goods andr'or services and receipt of invoice, wh;chVcr is late.
Vendor shall mubntit one copy of" itemized invoice referencine the AggieBuy Contract number and any deparlmertal issued
purchase onlcr number. Owner will incur no penalty for late payment if payment is made in 30 or fewer days from receipt of
goods or services and an uncontested invoice.
4. __gm: The tam of this Master Order shall be from September 1 2013 throevh Aueust 31.2014.
S. Freight Terms: FOB Destination, Freight Ptcpaid and Allowed
6. Chaugss: Any changes to the Master Order must be made in writing b} the Texas .A&M Purchasing Agent as listed below.
7, l as ExemntiM: The State of Texas is exempt from all Federal Excise Taxes. Texas ARM University is exempt from state and
municipal sales taxes under Texas Tax Code, Chapters 151 and 321; et. seg., for all purchases made for the exclusive use of Texas
A&M.
S. The laws of the State Of Texas shall govern this Master Order.
DIVISION OF FINANCE
PROCUREMENT SERVICES
Reference FAMIS Master Order M200207 — AggieBuy #C3200207
Item #
Item & Description
Qty
Unit
Unit Price
Extension
Delivery
(Days)
Renewal 4 of year option.
(M000341, M100070, M200207, C3200207)
This is not an order. It is an informational copy
only. Orders will be placed individually on an as
needed basis.
PAR Requirements
for
Self— Performing Vendors
j
The HUB Subcontracting Plan (HSP) submitted with the
bid response shall become a provision of the purchase
order, The vendor cannot change a subcontracting plan
prior to its incorporation into the purchase order. TAC
20.14 (5). Per the Texas Administrative Code Chapter
20.14, Texas A&M requires the following:
o Vendors self - performing must submit a HUB
Subcontracting Plan (HSP) Prime CnntraHnr
Progress Assessment Report (PAR) to Texas
A&M University on a monthly basis. The
vendor will maintain business records
documenting its compliance with the approved
HSP and will submit a PAR to the Texas A&M
Department of Procmement Services no later
than the 5" calendar day of the month until the
purchase order has been paid in full. SAC
20.14 (d). All PAR's shall be sent via e-mail
to the following address:
hubnmaram . Payment requests
submitted without the PAR will not be
processed.
o Changes may not be made to the HSP without
prior review and approval from the Texas A&M
Department of Procurement Services. The
vendor shall subrnit to the TAMU point of
contact provided below u revised HSP if
determined subcontracting will be necessary .
If the selected vendor subcontracts any of the
work without complying with TAC 20.14 and
Without prior approval from the Taxers A&M
Department of Procurement Services. the
vendor will be dmmwd to have breached the
Purchase ardor and be subject to ally remedial
actions provided by Texas Oovemmmt Code,
1477 TAMU
P.O. Box 30013
College Station, TX 77842 -30113
Tel, 979.845.4570 Fax. 979.845.3800
httpJlnumhasing.tamu.edu
xwo,sirrwr.s..�eam. e,ram raadmr.
IV-01. / 8 � P9. o�%
Page 2 of 7
Item q
Item & Description
Qty
Unit
Unit Price
Extension
Delivery
(Days)
Chapter 2161, state law end TAC 20.14 (6).
Texas A&M will repon n0nperfomtance
relative to its purchase order to Texas
Procuretneut and Support Services in
accordance with TAC 20.105, Subchapter F
relating to the Vendor Performance and
Debarment Program.
Team ARM Point of contact
Patty Winkler. CTP, C. P.M
Phone - 979 - 845 -4356
E -mail nwinkler(a�Mnlu edu
A copy of the PAR can also be. found at the following
link-:
• n /h+rvirv, window smote u.as/ot9s_u_rein4pL/Ft9F�U1! -alt
nne -ulal
Blanket Qtder for Unleaded, Diesel and Bio- Diesel
for various departments on the campus of Texas
A &M University for the period of September 1,
2013 through August 31, 2014, as per the terms,
conditions and mark-up offered in Request for Bid
909 -0026.
Quantities are estimated only and do not guarantee a
purchase. Delivery to be made at times and in
quantities requested by Texas A&M University,
ordering department Upon award orders will be
placed on an as needed basis.
Any unused quantities as of August 31, 2014 shall
be considered cancelled
The mark -up shall remain firm for the term of the
agreement including any/all renewal options
provided for in Request for Bid N09 -0026.
Mark -up par gallon includes any and all costs
involved in the supply and delivery of all fuels with
the exception of any applicable state fuel tax and the
petroleum Product Delivery Fee .
participating entities are exempt from certain
Federal Excise Tax, State Sales and Transportation
Taxes. Entities upon request will execute tax
exemption certificates .\
MMiY�sN ltlrtHn�NYSmn0lDlaq 41en�a Ca4PlDi,s
i voi I87 P' ��
Page 3 of 7
Item #
Itern 3 Description
Qty
Unit
Unit Price
Extension
Delivery
(Days)
'rhe participat ng entities are subject to the state of
'r'exas Road Tax eQ S.20 /gallon and all entities are
subject to the State of Texas Petroleum Delivery
Fee. These taxes, state imposed fees and unloading
fees are not included in the unit price and will be
itemized on the invoice to the ordering entity (if
applicable) unloading fees are not acceptable.
The only acceptable change in the fees proposed
during the contract term or any extension option
would be in the event the State of Texas or Federal
Government makes adjustments in the fee levels of
the State Petroleum Product Delivery fee or the
Federal Super Fund. The vendor may then pass
these charges on to the entity if sufficient
documentation can be provided for the requested
changes from the respective governing body(s).
Ally change in these specific fees will become
effective thirty (30) days after the contractor and the
participating entity agree to the change.
Payment Terms:
Net 30 days, upon acceptance of delivery and
receipt of approved invoice.
The price per gallon of fuel is determined by
applying the mark -up per gallon to the average tack
for bic- diesel and unbranded average per gallon
price listed in the "Oil Price Information Service"
(OPIS) Pad 3 Net Report for Hearne and Houston,
TX as in effect on the day of delivery.
Pricing Formula:
OPIS Price per Gallon + Vendor's Mark -up + S.20
per gallon tax = Unit Price per Gallon
Renewal 4 of 4:
This is renewal four (4) of a four (4) year option
with all terms, conditions and mark -up remaining
firm.
/8� :;.P19-9
i
t
Page 4 of 7 j
Item #
Item 3 Description
Qty
Unit
Unit Price
Extension
Delivery,
(Days)
Cancellatioo:
1f the suppler fails to perform in the manner
specified in this contract or for reasons such as, but
not limited to, consistent poor service, unsafe habits
or misrepreseotaiion of product, Texas A&M
University shall have the right to cancel the
commet(s) by Providing the Supplier with thirty
(30) days written notice.
Upon award, any order is subject to cancellation,
either in whole or in part, if funds are not
appropriated by the Texas Legislature or otherwise
made available to the end user.
The agreement may be terminated, without penalty,
by Texas A &M without cause by giving thirty (30)
days written notice of such termination.
1.
Unleaded Fuel, 87 Octane
GAL
Transport Loads of 70001gallms
OPLS price as of 6!30/09 was S 1.943 B
or Mark-Up +.0210
2.
Unleaded Fuel, 87 Octane
Less than full transport buck delivery
'transport Loads of 250 1gallons
OPTS price as of 6130/09 was $1.9438
Plus vendor Mark -Up +.0500
1
3.
Unleaded Fuel, 89 Octane
GAL
Less than full transport rack delivery
Transport Loads of 250 /gallons
OPLS price as of 650109 was S2.0L28
Plus Vendor Mark -Up +.0500
MOTU-
4.
Unleaded Fuel, 93 0ctane
1
GAL
Less than full transport truck delivery
Transport Loads of 250 /gallons
OPIs price as of 6130/09 was $2.1438
Plus Vendor Mark -Up +.0500
Hufp.n.Y UUSnw..a m�i,numt. yp.enm.. n. CID'n[1 as
Vi?,
Page 5 of 7
Item #
Item & Description
Qty
Unit
Unit Price
Extension
Delivery
(Days)
5.
#2 Diesel Low Sulflu
387
GAL
1.99
3 .90
Transport Truck Delivery of 6500 /gallons
OPIS price as of 6/3M9 was $1.8941
Plus Vendor Mark-Up S-0500
6.
#2 Diesel, Low Sulfur
GAL
Less they full transport truck delivery
Transport Loads of 250 1gallons
OPIS price as of 6/30409 was $1.8941 Plus Vendor
Mark -Up S.0500
7.
Dyed Diesel
5
Transport Truck Delivery of 6500 1gallons
oP1.S price as of 650109 was $1.8979
Plus Vendor Mark -Up $ .0240
4
8,
Dyed Diesel
o
t,,AL
Less than Poll transport truck delivery
Transport Loads of 250 /gallons
OPIS price as of 6130109 was $1.8979
Plus Vendor Mark-UP $ .0500
9.
Bio Diesel Range of B20, Soybean additive
GAL
Transport Truck Delivery of 6500 /gallons
OPIS price as of 6130109 was $1.9453
Plus Vendor Mark -Up S.0900
Delivery Fee:
The Petroleum Product Delivery Fee (Remediation
fee) on each load of gasoline and diesel fuel
imported into Texas or withdrawn from bulk storage
facilities and delivered into cargo tanks or barges
Fee Schedule:
Gallons Delivered Fee
Less than 2,500 $3.75
2,500 but less than 5,000 57.50
5,000 but less tlmn 8,000 $11.75
8,000 but less than i 0,000 515.00
Each 5,000 gallon increment on
10,000 gallons or more $7.50
Page 6 of 7
Item ft
Item 8, Description
Qty
Unit
Unit Price
Extension
Delivery
(Days)
Foy deliveries of at least 7,000 but less than 8,000
(whether single product type or split load), special
rules apply:
-If the gasoline portion of the delivery is less than
7,000 gallons, the fee is S 11.75.
-If the gasoline portion of the delivery is at least
7,000 gallons, the total load is presumed to be at
least 8,000 gallons and the fee is 515.00.
The Fee will expire on September 1, 2011
If you have questions, please call Bryant K. Lomax,
TPCA Manager, Tax Policy Division at 1- 800 -252-
1383.
Additional Fuel Pricing and Tax Exemptions:
(1)— Excluded, Federal Excise Tax - NA
(2) — Federal Oil Spill Recovery Fee
The Federal Oil Spill Recovery Fee (which may
also be referred to as the Federal Oil Spill Liability
Fund Tax) is currently 50.0019Igailon for clear
gasoline and diesel fuel. However, a lower rate may
apply to the purchase of blended fuels such as E10
gasoline which is 50.0017 1gallon. There are no
purchasers exempt from this fee. See IRS
Publication 510, Ch3
(3) — Federal LUST Tax
The current Federal Leaking Underground Storage
Truk (LUST) tax is $0.001 /gallon. The LUST tax
applies to all purchasers. See US toaster Excise Tax
Guide Chapter 54.
(4) — Texas State Fuel Tax
Gasoline and Diesel Fuel are currently 50.20 1gallon
yydlYgy�lyN(fwM�%tl i„Otlln, b QMA1.le
i
Page 7 of 7
Item #
Item & Description
Qty
Unit
Unit Price
Extension
Delivery
(Days)
(5) - Texas Load Fee
The Texas Load Fee (which may also be referred to
as the Petroleum Products Delivery Fee) is currently ,
based upon the withdrawal of petroleum products
into cargo tanks and varies according to the net total
gallons of all products withdrawn. This fee ranges
from 53.75 to $15.00 based on number of gallons.
See FIB 2694.
10.
a tra r S ill Recovery Fee, effective VI 109 -
1
a
for Gasoline 3
ual
O-.DO
1
1.
Feocral Uil 6pill Recovery Fee, effective Ill -
1
for Diesel 2
1
Federal S Fax (3 - or Gasoline Dim]
a
157-
pp tca a Texas State Fuel Tax - for o me
a
and Diesel
14,
-TX Load Fee - or Gasoline and Diesel
of
Range of ricin - S3.75 - $15.00
TOTAL
51,557,9se.29
R
CONTRACT FOR RESIDENTIAL SERVICES
RITE OF PASSAGE, INC,
In accordance with provisions of the Governor's Office, Criminal Justice Division and TJJD, Brazos County
Juvenile Probation Department Juvenile Services (hereinafter called COUNTY), and Rite of Passage, Inc.
(hereinafter called SERVICE AGENT), by this Agreement, and in consideration of the mutual promises set forth
below, agree that:
I. CONTRACT PERIOD
The contract period will be effective from August 1, 2013 through July 31, 2014.
`-
II. PURPOSE
The purpose of this Residential Services Agreement is to provide COUNTY with long term residential Care for
children adjudicated to have committed delinquent conduct. The placement facility to be utilized is owned and
operated by SERVICE AGENT and the business address of SERVICE AGENT is located at 2560 Business
Parkway, Suite A, Minden, NV, 89423.
Contrect Facility Name Address City / State/ Zia
Canyon State Academy 20061 East Queen Creek, AZ 85242 -9715
Rittenhouse Road
III. SERVICES
The SERVICE AGENT is an educational, vocational and athletic program for at -risk youth. The Service Agency
agrees to provide the following services, which shall be limited to adjudicated juvenile offenders in licensed
child care facilities as follows:
A. Provide this child with the nurture, care, clothing, treatment and training suited to his needs.
B. Room & board, clothing, personal needs, recreation, incidentals, supervision, education, and social
services.
C
students riwho have graduated/ competed the prrogram!sSStudents lwho do not complete the program will
receive an escorted exit.
D. Non - routine medical insurance coverage, which does not include dental, vision, or psychotropic medication.
It is the responsibility of the placing agency to pay for psychotropic medications that have been prescribed
to student prior to or at the time of admission. Rite of Passage will pay for psychotropic medications that
have been prescribed by Rite of Passage after placement
E. Probation visits. Two probation officer visits to the youth is included within his 12 -month program. A total
of two round -trip tickets will be purchased, including lodging.
F. Parent visits. Two round trips are provided annually, with a maximum of two visitors (mother and father, or
legal guardian) per trip.
G. Follow admission requirements related to medical screening, physical examination, medical testing and
immunization.
H. Encourage the maintenance of the natural parent -child relationship and include the child's parents in the
treatment plan when possible.
Rite of Passage, Inc.
Canyon state Academy
Brazos County Juvenile Probation Department Residential Contract
I. Not use corporal punishment, deprivation of meals, monetary allowances, visits from parents, home visits,
threat of removal or any type of degrading or humiliating punishment and to use constructive alternative
methods of discipline.
J. Respect and keep confidential information given about the child and his family.
K. Work toward termination of placement on a planned basis with maximum involvement of the child, parents
and the agency.
L. Conduct a staffing or review on this child at least quarterly.
M. Submit an initial diagnostic summary to the agency within three (3) months from the date of placement.
N. Submit ongoing written evaluations to the agency and/or parents or guardians quarterly.
O. Immediately notify responsible party of significant changes in this child's health, behavior or location.
P. Submit copies of any pertinent information such as school reports. Medical reports and
psychologicaUpsychiatric reports as completed.
0, Give responsible party prior notice of at least 7 days of intent to discharge this child unless it is agreed
upon with the agency that less notice is necessary.
R. Conform to the applicable facility licensing /certification requirements.
S. Provide access to appropriate parties of documentation when documentation is maintained on children in
their care.
T. Notify the agency and /or parents or guardians immediately if an application is made on behalf of this child
for any kind of income. Examples of income include, but are not limited to, child support payments,
Veterans Benefits, Railroad Retirement, Social Security, RSHDI, and Supplemental Security Income/State
Supplemental Program (SSI/SSP).
U. Remit to Department of Public Social Services any income received on behalf of this child while in foster
care up to the full cost of board and care plus medical cost. In addition, the agency will cooperate to have
the Social Security Administration, or the appropriate agency, make the Department of Public Social
Services the payee for any funds received on behalf of this child.
V. Provide and document paraprofessional counseling, off - campus visits or furloughs, major incidents and
worker contacts. COUNTY must approve the child's participation in any furloughs, home visits, or
extended agency trips.
W. Ensure that the child's parent(s) or legal guardian(s), COUNTY, and specifically the County Placement
Officer, including Texas Department of Human Services are notified A a child in placement makes an
unauthorized departure, becomes seriously ill, or is involved in a serious accident. The COUNTY and
parent(s) or legal guardian(s) will be informed immediately if during working hours. After normal working
hours, the Juvenile Services On -Call Officer will be notified by calling 817 -648 -8185 as well as the
parent(s) or legal guardian(s). In the event of serious illness or accident and for any required follow -up
care SERVICE AGENT shall be responsible for having the child transported to the nearest hospital or
emergency care facility. If the child returns to the SERVICE AGENT within ten (10) days or prior to the last
billing day of the month, whichever shall receive payment for those days the child was absent from the
SERVICE AGENT, but not to exceed ten (10) days payment.
X. Recognizing that a part of a child's rehabil'dation program may include time away from the residential
setting of the SERVICE AGENT such as weekends, holidays, etc., and that the SERVICE AGENT must
retain space for this child until his return, COUNTY will pay the SERVICE AGENT the herein agreed upon
amount for such regularly scheduled days away from the SERVICE AGENT of its program providing they
do not exceed ten (10) days at any one time.
Y. The SERVICE AGENT is under no obligation to retain space for the child in unauthorized departure
situations.
Z. The SERVICE AGENT is under no obligation to accept a child who is deemed inappropriate for placement
in the program by the SERVICE AGENT,
The COUNTY Agrees to the following:
A. Conduct a pre - placement visitation of the Rite of Passage sites. This visitation may be waived.
B. Acknowledge that Rite of Passage is a behavior modification and treatment program for at -risk youth.
Page 2of6
Rite of Passage, Inc.
Canyon State Academy
Brazos county Juvenile Probation Department Residential contract
C. Provide Rite of Passage the necessary background information and needs of the child necessary for
effective care. This shall include a social work assessment, medical reports, educational assessment,
psychological /psychiatric evaluations, and identification of special needs when necessary. This shall be
made available to Rite of Passage within 14 days from date of placement.
D. Work with Rite of Passage toward development of a treatment plan.
E. Work toward termination of child's placement with Rite of Passage staff.
F. Continue paying for this child's care as long as eligible and Rite of Passage maintains child on an active
status or until Rite of Passage requests that placement be terminated.
G. Assist in the maintenance of the child's constructive relationships with parents and other family members.
H. Contact this child in Rite of Passage at least once a month. If case plan would indicate less frequent
contact, Rite of Passage will be informed.
1. Inform Rite of Passage if child has any tendencies toward dangerous behavior.
J. Provide proof of medical coverage at the time of placement. (If Applicable)
K. Provide authorization for medical treatment, signed by parents or legal guardian.
L. Consent to the JIREH Safe Physical Management Physical Restraint Procedure as the method used by
certified Rite of Passage personnel to intervene with harmful behavior.
M. Consent to the Rite of Passage Concerns Programs as the protocol for students being placed in protective
separation rooms.
N. Consent to Rile of Passage Runaway Policy as the protocol for procedures for the truant student.
0. Consent to the child participating in rigorous physical training and individual and team sports.
P. Represent that the child has no physical ailments or conditions that would prevent him from participating in
rigorous physical activities.
IV. COMPENSATION
A. For and in consideration of the above - mentioned services, COUNTY agrees to pay the SERVICE AGENT
an amount not to exceed $138.25 per rlay. This fee does not exceed the actual cost of child care of the
SERVICE AGENT,
B. SERVICES AGENT will submit an invoice for payment of services to COUNTY on a monthly basis. Said
invoice shall be submitted no later than ten (10) days following the end of the invoiced month and shall
include information deemed necessary for adequate fiscal control, including but not limited to: name of the
child or children for whom payment is being requested along with the number of days (stated
consecutively), date service was rendered, hourly rate, total daily cost, and total monthly cost. Each
invoice received for payment will be reviewed by COUNTY in order to monitor SERVICE AGENT for
financial compliance with this Agreement. Invoice submitted by SERVICE AGENT in proper form shall be
paid by COUNTY in a timely manner.
C. SERVICE AGENT must Initiate and complete any appropriate Medicaid application and complete all
necessary documentation to obtain reimbursement for children who may be eligible for Medicaid.
D. SERVICE AGENT is hereby notified that state funds are used to pay for services rendered to COUNTY.
For this reason, SERVICE AGENT shall account for the receipt and expenditure of all funds received from
COUNTY, and shall adhere to Generally Accepted Accounting Principles (GAAP) in the accounting,
reporting and auditing of such funds. In the event of an investigation by the TJJD or COUNTY, the
SERVICE AGENT shall submit to COUNTY upon request a financial audit prepared by independent
certified public accountant
V. INDIVIDUAL CASE PLAN AND FAMILY INVOLVEMENT
A. Each child placed with the SERVICE AGENT shall have a written Individualized Case Plan (ICP),
developed in concert with the child and mutually agreed upon by the appropriate SERVICE AGENT staff
and appropriate county personnel along with a family member within thirty (30) days of placement,
identifying which of the seven (7) domains pertain to the child. The Case Plan shall be reviewed every 6
months thereafter or more often if necessary, until the child is released from the program.
B. The ICP shall contain the reasons why the placement will benefit the child and specify behavior goals and
objectives as they pertain to the seven (7) domains being sought for each child. Included shall be how the
goals and objectives are to be achieved in the SERVICE AGENT placement. The ICP shall state how the
parent(s), guardian(s), and where possible, grandparents or other extended family members will be
_._._.... _ Page 3 of e
/r17 1 g4
Rite of Passage, Inc,
Canyon State Academy
Brazos County Juvenile Probation Department Residential Contract
involved in the Individual Program Plan to assist in preventing or controlling the child's alleged delinquent
behavior or alleged conduct indicating a need for supervision as defined in the Texas Family Code.
C. Copies of the original ICP and the periodic reviews are to be maintained by the SERVICE AGENT and the
COUNTY.
D. COUNTY reserves the right to terminate the child's placement at the SERVICE AGENT at its discretion.
The SERVICE AGENT must not release a child to any person or agency other than the COUNTY without
the express consent of the COUNTY.
E. Unless otherwise stipulated by COUNTY, the child may visit freely with parents and relatives at the home in
accordance with established SERVICE AGENT policies.
F. Suspected or alleged cases of child abuse must be immediately reported to the COUNTY and the
Department of Human Services by the SERVICE AGENT.
VI. EXAMINATION OF PROGRAM AND RECORDS
A. The SERVICE AGENT agrees that it will permit the COUNTY to examine and evaluate its program of
services provided under the terms of this contract and to review COUNTY child records. This examination
and evaluation of the program may include unscheduled site visitations, observation of programs in
operation, interviews, and the administration of questionnaires to the staff of the SERVICE AGENT and the
child.
B. The SERVICE AGENT shall provide to the COUNTY such descriptive information on contracted child as
requested on forms provided by the COUNTY.
C. The SERVICE AGENT agrees to maintain and make available for inspections, audit or reproduction by an
authorized representative of COUNTY and the State of Texas, books, documents, and other evidence
pertaining to the cost and expenses of this contract, (hereinafter called the "records').
D. The SERVICE AGENT shall retain all applicable records for a minimum of three years or until any pending
audits and all questions arising there from have been resolved.
E. Provide the COUNTY with a written report of the child's progress on a monthly basis in a Monthly Progress
Report.
F. Document and maintain records pertaining to the effectiveness of goods and services provided to
contracted children. These records shall contain, but are not limited to:
i, percentage of youth in program successfully achieving set education goals,
ii. percentage of youth achieving set vocational goals,
iii. percentage of youth achieving set social skills goals,
iv. percentage of youth demonstrating overall progress,
v. number and type of investigations made by the TXDFPS or any law enforcement agency due to
reports of abuse and /or neglect.
These records shall be made available to COUNTY for periodic inspection.
G. Service Provider shall adopt and comply with all federal, state, county, and city laws, ordinances,
regulations and standards applicable to the provision of services described herein and the performance of
all obligations undertaken pursuant to this Contract, including the Prison Rape Elimination Act of 2003
(PREA) which establishes a zero - tolerance standard against sexual assault of incarcerated persons,
including juveniles, and addresses the detection, elimination, prevention, and reporting of sexual assault in
facilities housing adult and juvenile Offenders.
Page 4 of 8
Rite of Passage, Inc.
Canyon State Academy
Brazos County Juvenile Probation Department Residential Contract
H. Under PREA, Service Provider shall make available to the CPO all incident -based and aggregated data
reports for every allegation of sexual abuse at its facility or facilities, and all such data may be requested by
the Department of Justice from the previous calendar year no later than June 30
[PREA §115.387(e) and (f))
1. Service Provider shall be monitored, at their expense, once in every three- year auditing cycle and
documentation of this audit including any non - compliance shall be given to Juvenile Probation.
i. Service Provider shall choose a monitor that meets all applicable PREA requirements and is pre -
approved by Juvenile Probation.
ii. Juvenile Probation may conduct their own audit, at any time, to determine Service Providers
compliance with PREA standards.
J. Service Provider shall assist fully with any and all audits.
VII. CONFIDENTIALITY OF RECORDS
A. SERVICE AGENT shall maintain strict confidentiality of all Information and records relating to children
involved with COUNTY, and shall not re- disclose the information except as required to perform the services
to be provided pursuant to this Agreement, or as may be required by law.
VIII. DISCLOSURE OF INFORMATION
A. SERVICE AGENT warrants that, prior to entering this contract, lt has verified and disclosed the following
information to COUNTY, and agrees that it shall have an ongoing affirmative duty under this Agreement to
promptly ascertain and disclose in sufficient detail this same information to COUNTY:
1. Any and all corrective action required by any of SERVICE AGENT's licensing authorities;
H. Any finding of "Reason to Believe" by a state regulatory agency in a child abuse, neglect and
exploitation investigation where an employee, intern, volunteer, subcontractor, agent and/or
consultant of SERVICE AGENT that has direct contact with juveniles was the alleged or designated
perpetrator;
iii. The identity of any of SERVICE AGENT's employees, interns, volunteers, subcontractors, agents
and /or consultants that have direct contact with juveniles that have a criminal history. For the
purpose of this Agreement, the term criminal history shall include: (1) current felony and
misdemeanor probation or parole; (2) a felony conviction or deferred adjudication within the past
ten (10) years; or (3) a jail able misdemeanor conviction or deferred adjudication within the past
five (5) years.
IX. ASSURANCES
A. The SERVICE AGENT is accountable for delivery of quality services and shall provide information
necessary to enable COUNTY to comply with standards of TJJD and to measure progress toward specified
Goals and Outcomes, if applicable.
B. Under Section 231.006, Family Code, the SERVICE AGENT certifies that the individual or business entity
named in this contract is not ineligible to receive the specified payment and acknowledges that this contract
may be terminated, and payment may be withheld if this certificate is inaccurate.
C. The SERVICE AGENT understands that acceptance of funds under this contract acts as acceptance of the
authority of the State Auditor's Office, or any successor agency, to conduct an audit or investigation in
connection with those funds. SERVICE AGENT further agrees to cooperate fully with the State Auditor's
Office or its successor in the conduct of the audit or investigation, including providing all records requested.
SERVICE AGENT will ensure that this clause concerning the authority to audit funds received indirectly by
subcontractors through SERVICE AGENT and the requirement to cooperate is included in any subcontract
lt awards.
Page 8 of 8
Vol. / / Pg. I?
Rite of Passage, Inc.
Canyon State Academy
Brazos County Juvenile Probation Department Residential Contract
D. The SERVICE AGENT will pay all taxes, if any, required by law arising by virtue of the services performed
hereunder. The COUNTY is qualified for sales tax exemption pursuant to Section 151.309 of the Texas
Limited Sales Excise and Use Tax Act,
E. The SERVICE AGENT currently meets and shall comply with all applicable state and federal laws and
licensing and/or certification requirements pertinent to the SERVICE AGENT's provision of services under
this agreement and must notify COUNTY within 24 hours of any future failure to meet licensing
requirements. Failure to comply with this requirement will be treated as a default.
F. Neither COUNTY nor any employee thereof is an agent of the SERVICE AGENT and neither SERVICE
AGENT nor any employee thereof is an agent of COUNTY. This agreement does not and shall not be
construed to entitle either party or any of their respective employees, if applicable, to any benefit, privilege
or other amenities of employment by the other party.
G. SERVICE AGENT agrees to indemnify and hold harmless the COUNTY against any and all claims,
lawsuits, settlements, judgments, penalties and expenses, including attorney's fees, with respect to
SERVICE AGENT'S performance under this contract for which the SERVICE AGENT is liable.
H. No person not a party to this contract may bring a cause of action pursuant to this Contract as a third party
beneficiary. This contract may not be interpreted to waive the sovereign immunity of any party to this
contract to the extent such a party may have immunity under Texas law.
I. SERVICE AGENT agrees to comply with all applicable laws, regulations and conditions required of TJJD
for juvenile boards, juvenile probation departments and their subcontractors.
X. REPRESENTATION AND WARRANTIES
SERVICE AGENT hereby represents and warrants the following:
A. That it has all necessary right, title, license, and authority to enter into this Agreement;
B. That it carries sufficient insurance to provide protection to COUNTY under the indemnity provisions as well
as for any potential liabilities that arise form or related to this Agreement; and
C. That all of its employees, interns, volunteers, subcontractors, agents and /or consultants will be properly
trained to report allegations or incidents of abuse, exploitation or neglect of a juvenile in accordance with
the requirements of Texas Family Code, Chapter 261 and any applicable TJJD administrative rules
regarding abuse, neglect and exploitation allegations.
XI. FEE ASSESSMENT
A. Children or their families shall not be assessed fees for services by the SERVICE AGENT unless
arrangements are specified by the Court. This does not preclude reasonable attempts to seek voluntary
contribution from families of county children for donations of clothing, personal articles, and funds to assist
in supporting a youth's rehabilitation.
B. If a child is eligible for fiscal support from another state agency or organization, the SERVICE AGENT shall
ensure that COUNTY is not charged for such fiscal support for which the child is otherwise eligible.
XII. EQUAL OPPORTUNITY
A. Services shall be provided by the SERVICE AGENT in compliance with the Civil Rights Act of 1964. The
SERVICE AGENT will not discriminate against any employee, applicant for employment, or child because
of race, religion, sex, national origin, age or handicapped condition.
Page 6 018
Rite of Passage, Inc.
Canyon State Academy
erazos County Juvenile Probation Department Residential Contract
B. The SERVICE AGENT will take affirmative action to ensure that applicants are employed, and that the
employees are treated during employment without regard to their race, religion, sex, national origin, age, or
handicapped condition.
XIII.OFFICIALS NOT TO BENEFIT
A. No officer, member or employee of COUNTY and no member of its governing body, and no other public
officials of the governing body of the locality or localities in which the project is situated or being carried out
who exercise any functions or responsibilities in the review or approval of the undertaking or carrying out of
this project, shall participate in any decision relating to this contract which affects his personal interest or
have any personal or pecuniary interest, direct or indirect in this contract or the proceeds thereof.
XIV. TERMINATION
A. Termination —Without Cause:
This contract may be terminated by either party by providing written notice to the other party at least thirty (30)
days prior to the intended date of termination. Any notice or other writing required by this contract shall be
deemed given when personally delivered or mailed certified or registered United States Mail, postage prepaid,
addressed as follows:
Brazos County Juvenile Probation
Charles Douglas Vance
Chief, Brazos County
1904 W. SH 21
Bryan, TX 77803 -1217
B. Termination —With Cause:
SERVICE AGENT
Rite of Passage, Inc.
Ms. Carolyn Jenkins- Bower,Chief Financial Officer
2560 Business Parkway, Suite A
Minden, NV 89423
The COUNTY may terminate this contract within ten (30) days of delivery of written notice for SERVICE
AGENT'S failure to achieve the defined goals, outcomes, strategies and outputs as set forth in the provisions
and attachments to this contract and /or SERVICE AGENT'S failure to comply with all terms and conditions set
forth in this contract. Notice of termination shall be deemed given to SERVICE AGENT when personally
delivered or mailed certified or registered United States Mail, postage prepaid at the address listed above in
Paragraph A — Termination — Without Cause.
C. LIQUIDATED DAMAGES
1. In the event that this contract is terminated for cause by COUNTY, SERVICE AGENT agrees to pay
COUNTY for any monies paid for services not rendered by SERVICE AGENT prior to the effective date of
termination of this contract.
XV. AMENDMENT
COUNTY may amend, modify, or alter the terms of this Agreement and specify an effective date thereof.
COUNTY will then notify SERVICE AGENT in writing, dated subsequent to the date hereof, of such
changes and their effective date. Continuation of services after the effective date by SERVICE AGENT vrill
signify its acceptance of these changes. If SERVICE AGENT declines to accept changes made by
COUNTY, SERVICE AGENT may terminate this Agreement subject to the conditions therein,
XVI. LAW AND VENUE
A. In any legal action arising under this contract, the laws of Texas shall apply and venue shall be in the
Brazos County Juvenile Probation Department.
/X% �D
Pape 7 of 8
Brazos County Juvenile Probation Department
STATE OF TEXAS
By:
Mr. Charles Douglas Vance,
Chief Juvenile Probation Officer
1904 W. SH 21
Br Zs 17
4 ✓� ..
Mr. Duane Peters,
Juvenile Board Chairman
Date: —in 1a 9t 13
By:
Date:
PoTE OF PASSAGE, INC.
By:
Mrs. Carolyn Jenkins - Bower, Chief Operating Officer
2560 Business Parkway, Suite A
Minden, NV 89423
Phone* 775 -267 -9411
Fax: 775- 267 -9420
Date:
/8'9 �//
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GRANT ADMINISTRATION SERVICES
THIS AGREEMENT, MADE THIS _22_ DAY OF _October_, 2013 BY AND BETWEEN BRAZOS
COUNTY, hereinafter referred to as the Client, and GRANTWORKS, INC., Austin, Texas, hereinafter
referred to as the Consultant.
I. SCOPE OF BASIC SERVICES
Consultant agrees to render Client grant administration services for Client's 2013 Program Year Texas
Community Development Block Grant Program Contract Number 713032 - Texas Capital Fund (the
"Contract "), as administered by the Texas Department of Agriculture (the "Department "), as provided in the
provisions tilled, "Part III, Scope of Basic Services" and attached hereto and incorporated by reference
herein (the "Services ").
II. TIME OF PERFORMANCE
The time of services of Consultant shall commence no earlier than upon receipt by the Client of an
executed Contract between the Client and the Department. In any event, Consultant shall use
commercially reasonable efforts to perform all services required and performed hereunder within either
1095 calendar days or the project is administratively closed, as defined by Department, whichever is later.
III. COMPENSATION AND METHOD OF PAYMENT
For and in consideration of the foregoing, Client agrees to pay Consultant a base fee of Forty -Five
Thousand and no /100 Dollars, ($45,000.00) in accordance with the following schedule. All payments are
conditioned upon submission by Consultant of Invoices and receipt of grant funds by Client. Listing of
specific milestones shall not be construed as a representation or warranty, and Consultant makes no
representations or warranties, that these milestones measure overall contract progress facilitated by the
Consultant's performance of the services, and any particular milestone will be achieved or that any specific
Department or other requirements ultimately will be met. The fee schedule shall be based upon identified
contract milestones, as follows:
MILESTONES
I Set Up Record Keeping & Financial System $9,000.00
2 Complete Fair Housing /EEO /Section 504 activities and
LSO appointment $6,750.00
3 Complete Start of Construction Documents $11,250.00
4 50% of Grant funds Requested & Admin. Activities" $9,000.00
5 File required Close -out Information $4,500.00
6 Programmatic Closure $4,500.00
Total Contract Amount $45,000.00
`Administrative Activities include General Administration, Financial Management, Basic Acquisition,
and Construction Phase Management services as referenced in the attached Part III —Scope of
Grant Administration Services.
IV. ADDITIONAL SERVICES
A. if authorized by Client, the Consultant shall furnish Additional Services of the following types which are
not considered normal or customary Basic Services; these will be paid for by the Client at an hourly rate
of Seventy -five and no /100 Dollars ($75.00).
1. Services resulting from significant changes in general scope of project necessitating the revision of
previously accepted reports, documents, and studies or requiring programmatic amendments to
Client's Contract with the Department.
2. Reassessment of the environmental assessment procedures, republication of environmental
notices, and other actions necessary to re- secure clearance from the Department required by an
amendment, other Contract modification, or a change in Department policy or practice.
3. Additional door -to -door income survey work required as part of an amendment, other Contract
modification, or a change in Department policy or practice.
Agreement for Grant Al Jrninlstrafion Ssr.:ices pago ' ur i ! .?faxos CcunryiGraetWorfis
4. New and /or additional acquisition activities resulting from unknown needs prior to project initiation,
site changes, and/or condemnation proceedings.
5. Additional services resulting from new or revised program guidelines or regulations as mandated by
the slate or federal administering agency during the term of this Agreement.
6. Additional monitoring visits (other than the normal interim and final) which are conducted by the
state or federal administering agencies as necessitated by actions or non - actions other than those
of the Consultant.
7. Preparing to serve, or serving, as a consultant or witness for Client in any litigation, other legal or
administrative proceeding involving this project.
8. Preparation of financial statements and records such as audits, check registers, and ledgers that
are required for project implementation and are typically generated by the Client in the normal
course of business.
9. Additional or extended services made necessary by: 1) a significant amount of defective work of
any construction contractor, consulting engineer and/or architect; 2) prime construction contractor
utilizing more than three (3) sub - contractors; 3) more than two (2) prime construction contracts; 4)
force account documentation for labor, equipment and materials valued at over $25,000; 5) default
of any construction contractor, consulting engineer and/or architect.
B. Fees for any professional services required to carry out project- related activities that must be furnished
by a third party professional including but not limited to accountant, appraiser, archaeologist, architect,
attorney, auditor, biologist or other natural scientist, engineer, historic preservationist, or surveyor, shall
be in addition to the base fee payable to Consultant specified in Section ill. Expenditures for such
services shall require prior approval by Client.
V. CHANGES AND AMENDMENTS
The Client may, from time to time, request changes in the scope of services of the consultant to be
performed hereunder. Such changes, including any increase or decrease in the amount of the Consultant's
compensation, must be mutually agreed upon by and between the Client and the Consultant and shall be
incorporated in written amendments to this Agreement. If a change is requested but the parties cannot
agree on the specific terms of such change, the parties may mutually agree to terminate this Agreement.
Absent such agreement to terminate, the Agreement will continue without the change.
VI. ASSIGNABILITY
Neither party shall assign any interest in this Agreement or transfer any interest in the same, without the
prior written consent of theother party, not to be unreasonably withheld, provided, however, that claims for
money by the Consultant from the Client under this Agreement may be assigned to a bank, trust company,
or other financial institution without such approval. Written notice of any such assignment or transfer shall
be furnished reasonably promptly to the Client.
VII. RECORDS AND AUDITS
During the term of this Agreement, the Consultant shall assist the Client in maintaining fiscal records and
supporting documentation for all expenditures of funds made under the Contract. Such records must
include data on racial, ethnic, and gender characteristics of persons who are applicants for, participants in,
or beneficiaries of the funds provided under the Contract. Client shall retain such records, and any
supporting documentation, for the greater of three years from closeout of the Contract or the period
required by other applicable laws and regulations.
VIII. MISCELLANEOUS PROVISIONS
A. Governing Law. This Agreement shall be construed under and accord with the laws of the State of
Texas, and all obligations of the parties created hereunder are performable in the county in which
Client's primary office is located.
B. Bindina Effect: No Third Party Beneficiaries. This Agreement shall be binding upon and inure to the
benefit of the parties hereto and their respective heirs, executors, administrators, legal representative,
successors and permitted assigns. This Agreement does not, and is not intended to, confer any rights
or remedies to any person other than the parties to this Agreement.
C. Severability. In any case one or more of the provisions contained in this Agreement shall for any
reason be held to be invalid, illegal or unenforceable in any respect, such invalidity, illegality, or
Agreement for Grant AdmiWsiraVar+ Services Pepe ; �r ( i Frazas Gwnty /GrantWbrks
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unenforceability shall not affect any other provision thereof and this Agreement shall not be construed
as if such invalid, illegal, or unenforceable provision had never been contained herein.
D. Attorneys' Fees. If any action at law or in equity is necessary to enforce or interpret the terms of this
Agreement, the prevailing party shall be entitled to reasonable attorneys' fees, costs, and necessary
disbursement in addition to any other relief to which such party may be entitled.
E. Provision of Information. It is agreed that all information, data, reports and records and maps as are
existing, available and necessary for the carrying out of the work outlined in this Agreement shall be
furnished to the Consultant by the Client and its agencies. No charge will be made to Consultant for
such information and the Client and its agencies will cooperate with Consultant in every way possible to
facilitate the performance of the work described in this Agreement.
F. Primary Contact. The Client's contact person with the Consultant shall be the County Judge.
G. Limitation of Liability. Each party agrees that, regardless of the type, nature or number of causes of
action or claims by the Client (including without limitation claims for indemnity under this Agreement) or
any third party claiming by, through or under the Client, the maximum amount of damages, individually
or in the aggregate, that either party will be liable for or can be required to pay to the other or any other
claimant is the amount of fees to be paid to the Consultant by the Client under this Agreement. The
parties agree that this limitation of damages is reasonable and acknowledge that but for this limitation,
neither party would enter into this Agreement.
H. Entire Agreement. This Agreement constitutes the sole and entire agreement of the parties with regard
to contemporaneous understandings or written or oral agreements between the parties respecting the
subject matter of this Agreement.
I. Negotiated Terms. The parties agree that the terms and conditions of this Agreement are the result of
negotiations between the parties and that this Agreement shall not be construed in favor of or against
either party by reason of the extent to which such Party or its professional advisors participated in the
preparation of this Agreement.
J. Ownership of Work. The parties agree that the Consultant retains all ownership rights to forms, reports,
and other documents produced in whole or In part under this Agreement until such documents are
completed as contemplated under this Agreement and placed in the official Contract record or
submitted as final documents to the Client or the Department. Consultant shall retain all ownership
rights to templates, internal tracking systems, and other documents produced by Consultant that have a
common use applicable to multiple clients and are not produced specifically for the Client under this
Agreement.
K. Alternative Dispute Resolution. The parties hereto agree to resolve all disputes arising hereunder in
accordance with this section. If a dispute arises out of or relates to this Agreement or any alleged
breach hereof, the party desiring to resolve such dispute shall deliver a written notice of the dispute,
including the specific claim In the dispute to the other party. Following the delivery of such notice, the
parties involved in the dispute shall meet at least twice within the thirty (30) day period commencing
with the date of the notice and in good faith shall attempt to resolve such dispute through negotiation. If
any dispute is not resolved or settled by the parties as a result of such negotiation, the parties in good
faith shall submit the dispute to non - binding mediation before a retired judge of a federal district court or
Texas district court or a similarly qualified, mutually agreeable individual in Austin, Texas. The parties
shall bear the costs of such mediation equally. If the dispute is not resolved through such mediation,
either party may proceed to file suit.
L. Force Mateure. A "Force Majeure Event" means any event or cause beyond a party's reasonable
control (including without limitation, construction delays, fire, flood, rain, weather, casualty, explosions,
damage by third parties whether negligently or intentionally caused, strikes, work stoppages, picketing,
AgreemenrforGr an, AdminisuYaPionServices ?e0e9of1l ±;razosCounty/Granffifonks
Vol . 7 pg. 4.S
acts of God or other casualties, or the laws or actions of any governmental authority), as a result of
which at any time a party is unable to perform any of its obligations under this Agreement. If a Force
Majeure Event occurs during the term of this Agreement that prevents the Consultant from performing
its obligations hereunder, the Consultant and the Client will in good faith mutually agree on one of the
following alternatives: (1) extend the time for performance, or (2) terminate this Agreement and, as
mutually agreed, cause the payment to Consultant of fees not yet paid for services performed prior to
the occurrence of the Force Majeure Event or cause the refund to Client of fees previously paid for
services that were not performed prior to the occurrence of the Force Majeure Event
IX. TERMS AND CONDITIONS
This Agreement is subject to the provisions titled "Part II Terms and Conditions" and "Part III Scope of
Basic Services," which each are attached hereto and hereby are incorporated by reference.
IN WITNESSETH HEREOF, the Client and the Consultant have executed this Agreement as of the date
indicated above.
GrantWorks, Inc.
2201 Northland Drive
Austin, TX 78756
BY:
Bruce J. Spitzengel
President
Brazos County
P.O. Box 914
Bryan,Texas 77803
BY:
County Judge
ATTEST:
BY:
Agreement for Gram£ Avmi:;;stratian Services Fagg 4 o; 11
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AGREEMENT FOR ADMINISTRATIVE MANAGEMENT SERVICES
PART 11 - TERMS AND CONDITIONS
PERSONNEL. The Consultant represents it has or will secure at its own expense, all personnel
required in performing the services under this Agreement. Such personnel shall not be employees
of or have any contractual relationship with the Client. The Consultant may subcontract any of the
work or services covered by this Agreement, provided that (a) any subcontracted work or services
must be the subject of a written approval written contract or agreement, (b) the Consultant shall be
responsible to Client for the acts or omissions of any such subcontractor, and (c) such
subcontractors shall be subject to the requirements of the program.
2. REPORTS AND INFORMATION. The Consultant, at such times and in such forms as the Client
may reasonably require, shall furnish the Client periodic reports as it may request pertaining to the
work or services undertaken pursuant to this Agreement, the costs and obligations incurred or to be
incurred in connection therewith, and any other matters covered by this Agreement.
3. FINDINGS CONFIDENTIAL. All of the reports, information, data, etc., prepared or assembled by
the Consultant under this Agreement are confidential and the Consultant agrees that they shall not
be made available to any individual or organization without the prior written approval of the Client
except where required by law or by court order.
4. COMPLIANCE WITH LOCAL LAWS; INDEMNIFICATION. Consultant shall comply with the
requirements of all applicable laws, rules and regulations, and shall, indemnify, and hold harmless
the Client from and against them, and shall indemnify and hold harmless the Client from and
against liability for payments of Federal, State and local taxes on contributions imposed or required
under the Social Security, worker's compensation and income tax laws associated solely with
Consultant's performance of the services required to be performed by Consultant under this
Agreement.
5. TERMINATION OF AGREEMENT FOR CAUSE. If the Consultant shall fail to fulfill in a timely and
proper manner his/her obligations under this Agreement, or if the Consultant shall violate any of the
covenants, agreements, or stipulations of this Agreement, the Client shall provide written notice to
Consultant reasonably specifying the failure or violation. If Consultant fails to cure such failure or
violation within five (5) business days of receiving such notice or, if the failure or violation is
incapable of cure within such time frame, to begin to take actions to cure such failure or violation
and to diligently pursue them to completion, Client thereupon shall have the right to terminate this
Agreement immediately by giving written notice to the Consultant. Consultant shall be entitled to
receive just and equitable compensation for any work satisfactorily completed hereunder.
6. TERMINATION OF AGREEMENT FOR CONVENIENCE. Either the Client or the Consultant may
terminate this Agreement at any time by providing at least ten (10) days notice in writing to the other
party to this Agreement. If the Agreement is terminated as provided herein, the Consultant will be
paid for the time provided and expenses incurred up to the termination date. In such event, all
finished documents, data, studies, surveys, drawings, maps, models, photographs and reports
prepared by the Consultant under this Agreement shall, at the option of the Client, become its
property.
7, INTEREST OF MEMBERS OF CLIENT. Client agrees that no member of its governing body, no
other public official of Client, and no other officer, employee, or agent of the Client who exercises
any functions or responsibilities in connection with the planning and carrying out of the program,
shall have any personal financial interest, direct or indirect, in this Agreement, and Client shall take
appropriate steps to assure compliance with this requirement.
Agreement for Grant Anministratwo.. Swviees Pagw 5 of ti
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8. INTEREST OF CONSULTANT AND EMPLOYEES. The Consultant covenants that it presently has
no interest and shall not acquire interest, direct or indirect, in the study area or any parcels therein
or any other interest which would conflict in any manner or degree with the performance of its
services hereunder. The Consultant further covenants that in the performance of this Agreement,
no person having any such interest shall be employed by Consultant to perform services under this
Agreement.
10
FEDERAL COMPLIANCE. During the term of this Agreement, the parties shall comply with all
Federal laws, regulations, and rules including the following:
A. CIVIL RIGHTS ACT OF 1964. Under Title VI of the Civil Rights Act of 1964, no person shall, on
the grounds of race, color, or national origin, be excluded from participation in, be denied the
benefits, or be subjected to discrimination under any program or activity receiving Federal
financial assistance.
B. SECTION a109 OF THE HOUSING & COMMUNITY DEVELOPMENT ACT OF 1974.
No person in the United States shall on the ground of race, color, national origin, creed, or sex
be excluded from participation in, be denied the benefits of, or be subjected to discrimination
under any program or activity funded in whole or in part with funds made available under this
Title.
C. EQUAL EMPLOYMENT OPPORTUNITY. During the performance of this Agreement, the
Consultant agrees as follows:
I. The Consultant will not discriminate against any employee or applicant for employment
because of race, creed, sex, color or national origin. The Consultant will take affirmative
action to ensure that applicants are employed, and that employees are treated during
employment, without regard to their race, creed, sex, color or national origin. Such action
shall include, but not be limited to, the following: Employment, upgrading, demotion, or
transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other
forms of compensation; and selection for training, including apprenticeship. The Consultant
agrees to post in conspicuous places, available to employees and applicants for
employment, notices to be provided by the Client setting forth the provisions of this
non - discrimination clause.
ii. The Consultant will, in all solicitation or advertisements for employees placed by or on
behalf of the Consultant, state that all qualified applicants will receive consideration for
employment without regard to race, creed, color, sex, or national origin.
iii. The Consultant will cause the foregoing provisions in this Section 11 to be inserted in all
subcontracts for any work covered by this Agreement so that such provisions will be binding
upon each subcontractor, provided that the foregoing provisions shall not apply to contracts
or subcontracts for standard commercial supplies or raw materials.
iv. The Consultant will include the provisions I. through iii. in every subcontract or purchase
order unless exempted.
"SECTION 3" COMPLIANCE IN THE PROVISION OF TRAINING, EMPLOYMENT AND
BUSINESS OPPORTUNITIES.
A. The work to be performed under this Agreement is on a project assisted under a program
providing direct Federal financial assistance from the Department of Housing and Urban
Development and is subject to the requirements of Section 3 of the Housing and Urban
Development Act of 1968, as amended, 12 U.S.C. 1701 u. Section 3 requires that to the greatest
extent feasible opportunities for training and employment be given lower income residents of the
project area and contracts for work In connection with the project be awarded to business
Agreement for Grant Administration Services Page S or f!
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concerns which are located in, or owned in substantial part by persons residing in the area of
the project.
B. The parties to this Agreement will comply with the provisions of said Section 3 and the
regulations issued pursuant thereto by the Secretary of Housing and Urban Development set
forth in 24 C.F.R. 135, and all applicable rules and orders of the Department issued thereunder
prior to the execution of this Agreement. The parties to this Agreement certify and agree that
they are under no contractual or other disability which would prevent them from complying with
these requirements.
C. The Client shall require each contractor to send to each labor organization or representative of
workers with which he/she has a collective bargaining agreement or other contract or
understanding, If any, a notice advising the said labor organization or workers' representative of
his /her commitments under this Section 3 clause and shall post copies of the notice in
conspicuous places available to employees and applicants for employment or training.
D. The Client shall require that this Section 3 clause is included in every contract or subcontract for
work in connection with the project and will, take appropriate action upon a finding that the
subcontractor is in violation of regulations issued by the Secretary of Housing and Urban
Development, 24 C.F.R. Part 135. The Client shall not subcontract with any subcontractor
where it has notice or knowledge that the latter has been found in violation of regulations under
24 C.F.R. Part 135 and will terminate any subcontract unless the subcontractor has first
provided it with a preliminary statement of ability to comply with requirements of the regulations.
E. Compliance with the provisions of Section 3, the regulations set forth in 24 C.F.R. Part 135, and
all applicable rules and orders of the Department issued hereunder prior to the execution of the
contract, shall be a condition of the federal financial assistance provided to the project, binding
upon the applicant or recipient for such assistance, it successors and assigns. Failure to fulfill
these requirements shall subject the applicant, its contractors and subcontractors, its
successors and assigns to those sanctions specified by the grant or loan agreement or contract
through which federal assistance is provided, and to such sanctions as are specified by 24
C.F.R. Part 135.
11. SECTION 503 HANDICAPPED (IF $2,500 OR OVER) AFFIRMATIVE ACTION FOR
HANDICAPPED WORKERS:
A. The parties will not discriminate against any employee or applicant for employment because of
physical or mental handicap in regard to any position for which the employee or applicant for
employment is qualified. The contractor agrees to take affirmative action to employ, advance in
employment and otherwise treat qualified handicapped individuals without discrimination based
upon their physical or mental handicap in all employment practices such as the following:
Employment, upgrading, demotion or transfer, recruitment, advertising, layoff or termination,
rates of pay or other forms of compensation, and for training, including apprenticeship.
B. The contractor agrees to comply with applicable rules, regulations, and relevant orders of the
Secretary of Labor issued pursuant to the Act.
C. In the event of the contractor's non - compliance with the requirements of this clause, actions for
non- compliance.may be taken in accordance with the applicable rules, regulations, and relevant
orders of the Secretary of Labor issued pursuant to the Act.
D. The contractor agrees to post in conspicuous places, available to employees and applicants for
employment, notices in a form to be prescribed by the Director, provided by or through the
contracting officer. Such notices shall slate the contractor's obligation to take affirmative action
Agreement for Grant Administration Services Page: of a7 Wazoa Countyh,rantWerks
to employ and advance in employment qualified handicapped employees and applicants for
employment, and the rights of applicants and employees.
E. The contractor will notify each labor union or representative of workers with which it has a
collective bargaining agreement or other contract understanding, that the contractor is bound by
the terms of Section 503 of Rehabilitation Act of 1973, and is committed to take affirmative
action to employ and advance in employment physically and mentally handicapped individuals.
F. The contractor will include the provisions of this clause in every subcontract or purchase order
of $2,500 or more unless exempted by rules, regulations, or orders of the Secretary issued
pursuant to Section 503 of the Act, so that such provisions will be binding upon each
subcontractor with respect to any subcontract or purchase order as the Director of the Office of
Federal Contract Compliance Programs may direct to enforce such provisions, including action
for non - compliance.
Agreement for Grant Administration services Page a of 17 Brazos cosriy1Grantwcrks
AGREEMENT FOR GRANT ADMINISTRATION SERVICES
PART III - SCOPE OF BASIC SERVICES
Note: Listed services may not be required for this Texas CDBG project, particularly those listed in Sections
E, F, G and H. Consultant shall furnish only those services appropriate to the project.
A. General Administration
1. Provide general advice to the Client and its staff with respect to the implementation of the project
and regulatory matters.
2. Furnish forms, policies, and procedures for implementation of the project.
3. Provide technical assistance to Client personnel who will be directly involved in the program for
routine tasks, using the Texas Community Development Block Grant Program (Texas
CDBG) - Project Implementation Manual (PIM).
4. Assist Client in developing a record keeping system consistent with program guidelines, Including
the establishment and maintenance of program files.
5. Serve as liaison for the Client during normal monitoring visits by staff representatives from either
the Texas Department of Agriculture - Office of Rural Affairs (Department) or the U.S. Department
of Housing and Urban Development (HUD).
6. Assist Client in meeting all special condition requirements identified in the Department contract.
7. Prepare and submit to Department Client's required Quarterly Progress Report, Minority Business
Enterprise Report, and Recipient Disclosure /Update Report.
B. Assist Client in meeting citizen participation, personnel, and Section 504 requirements as may be
required for participation in the Texas CDBG program.
9. Assist Client in preparing Contract Amendments and Modifications along with related
documentation, public hearings, and notices as requested by Client.'
10. Other general administration tasks not listed here that are requested by Client and agreed to in
writing by Consultant.
B. Financial Management
1. Assist Client in proving its ability to manage the grant funds to the state's audit division.
2. Assist Client in establishing and maintaining a Direct Deposit account and /or separate local bank
account, journals and ledgers.
3. Assist Client in submitting the Direct Deposit Authorization Form and/or Depository/Authorized
Signatory form to Department.
4. Assist Client in preparation of drawdown requests from Department and disbursements of funds
within the allotted time period.
5. Assist the Client in establishing procedures to handle the use of any Texas CDBG program
income.
C. Basic Acauisition Activities"
1. Prepare required acquisition report(s).
2. Advise Client of general procedures required under the Uniform Relocation Assistance and Real
Property Acquisition Policies Act of 1970 as they pertain to the project.
D. Construction Phase Management —Force Account (if raauired)'
1. Assist Client in determining whether and /or what Texas CDBG contract activities will be carried
out in whole or in part via force account labor.
2. Assist Client in determining whether or not it will be necessary to hire temporary employees to
specifically carry out Texas CDBG contract activities.
3. Assist Client in maintaining adequate documentation of personnel, equipment and materials
expended /used and their costs.
E. Construction Phase Manaaement— Bid/Contract Type (if reauired)
1. Assist Client in documenting compliance with all federal and state requirements related to equal
employment opportunity.
fiui eemew for Cra"t.4dministraticrn Services Fdt;= 4 or 11 Cnazes CuuntylvrantWorks
i
F.
2. Assist Client in documenting compliance with all federal and state requirements related to
minimum wage and overtime pay requirements.
3. Provide assistance to or act as local labor standards officer for this project.
4. Request wage rate from Department.
5. Request bid packet, bid advertisement, bid tabulation, and contract prepared by engineer to
review upon receipt for compliance with Texas CDBG requirements.
6. Make ten -day call to Department.
7. Verify construction contractor and any subcontractors for eligibility.
8. Submit start of construction documents to Department.
9. Attend (conduct if necessary) pre - construction conference and prepare minutes.
10. Review weekly payrolls and conduct compliance follow -ups.
11. Submit any additional classifications to Department.
12. Coordinate employee interviews to evaluate Davis -Bacon wage compliance.
13. Request from engineer and upon receipt process and submit change orders to Department.
14. Maintain Monthly Employment Utilization Reports.
15. Obtain Certificate of Construction Completion /Final Wage Compliance Report and submit to
Department.
1. Assist Client in documenting compliance with all federal and state requirements related to equal
employment opportunity, minimum wage and overtime pay requirements
2. Developledit Housing /OSSF Program Guidelines
3. Coordinate with client personnel on guidelines, process /procedures
4. Publicize and conduct program applicant in -take sessions
5. Review program applications for eligibility
6. Track then scoretrank completed, eligible participant applications for Client approval
7. Develop /coordinate applicant agreements
8. Coordinate procurement of third -party experts as needed (lead paint, soil /site evaluator)
9. Coordinate with local officials as needed (inspection, permitting)
10. Develop bid packages
11. Verify construction contractor and any subcontractors for eligibility with Department
12. Conduct pre - construction conferences
13. Process and submit change orders to Client and Department
14. Conduct (Housing) or coordinate (OSSF) required inspections
15. Obtain final permittinspection reports and submit to Department
G. Service Line Replacement on Private Property (if reauired)
1. Assist Client in establishing local program guidelines.
2. Prepare proposed guidelines for review by Client and Department.
3. Prepare resolution for Client adopting local program guidelines.
H. Equal Opportunity /Fair Housing
1. Maintain documentation of all project beneficiaries by ethnicity and gender.
2. Prepare Section 3 and Affirmative Action Plan.
3. Prepare all Section 504 requirements.
4. Assist the Client in developing, implementing and documenting new activities to affirmatively
further fair housing activities during the contract period.
5. Provide all applicable equal opportunity provisions and certifications for inclusion in bid packet
I. Audit/Close -out Procedures
1. Prepare the final Project Completion Report, including Minority Business Report, Monthly
Employment Utilization Report, Recipient Disclosure/ Update Report, documentation of fair
housing activities and Certificate of Completion.
2. Assist Client in responding to any monitoring findings and resolving any third party claims.
3. Provide auditor with Texas CDBG audit guidelines.
Agreement for Grant Adminisiraton Services page 10 of 17 S. azos Cour:ty /GrantWerks
/89 -.y ,_.2
'Services related to contract amendments or modifications, reassessment of the Environmental Review Record
resulting from a contract amendment, or documentation of in -kind contributions or force account labor exceeding
$25,000 may be subject to additional charges payable to GrentWorks (see Section IV of this Agreement).
"Acquisition Activities may not be required in each project other than the submittal of an "acquisition report"
documenting no activities. GrantWorks does not bill for this basic acquisition activity under its standard contract. If
additional acquisition services are required, including any or all of the following activities, an additional charge may
be negotiated with the Client: obtaining documentation of property ownership, correspondence and notifications to
property owners, negotiations, securing signatures, filing of records, securing appraisals or surveys, providing market
value estimates, coordinating with appraisers, surveyors, or other third parties. These additional charges will be paid
using grant funds if available. At its sole discretion, GrantWorks may choose to donate any additional acquisition
services in the interest of successful program implementation and enhanced client relationship. However, costs for
any third -party acquisition services shall be the Client's responsibility.
Additional General Terms Regarding Third -Party Services
Some services will be performed by third -party service providers.
Assistance by Consultant with (1) verification of construction contractors or other service contractors, (2) selection of
bid award winners, or (3) any other activity relating to contractors, subcontractors, bid award winners or any other
third party not directly engaged through a written agreement with Consultant to provide services required to be
provided by Consultant under this Agreement (collectively "Third Party Service Providers") or is not intended to be and
shall not be construed as an endorsement, representation or warranty by Consultant of any kind relating to such Third
Party Service Providers or of the quality of such Third Party Service Providers' work, and all such endorsements,
representations or warranties hereby are expressly disclaimed.
Assistance by Consultant with the fulfillment of any requirements imposed by third parties, governmental or otherwise,
shall not be construed as a representation or warranty, and Consultant makes no representations or warranties, that
any particular requirement will be achieved or met, and Consultant assumes no responsibility for the achievement or
failure to achieve such requirements.
All assistance of Consultant described in this Agreement based on the provision of information to third parties shall be
based on information provided by Client, and Consultant shall be entitled to rely on such information without any
additional duty of inquiry or investigation.
Agreement for Grant Administration Services Page 11 o! 11 £razos +County /Gran Warks
BRAZOS COUNTY
COMMISSIONERS' COURT ACTION FORM
DEPARTMENT Road and Bridge DEPT, NUMBER 56001000
DATE OF COURT MEETING: October 22, 2013
ITEM: Request
approval for continued participation
in the Annual Municipality
Trade -In
Program Agreement
between Clark Equipment
Company and Brazos County.
See
attached trade -in agreement.
NOTES/EXCEPTIONS:
SUBMITTED BY:
R. Alan Munger, P.E.
County Engineer
CC2013 -Bokat Track Loader -Annual Trade -in Agmnt
APPROVED BY:
" t,_L4 P244,m,,
Commi sinner Lloyd Wassermann
Precinct 1
This Request is Approved or) Denied ❑ by Commissioners' Court
Date:
E. Duane Peters, County Judge
/f9 _5s1
1�
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of O a"F$� ®'fL
Annual Municipality Trade-in Program Agreement
This program is good only on Bobcat Skid Steer Loaders, Bobcat Compact Track Loaders, and Bobcat Mini Excavators.
Attachments not included.
This program is subject to change or cancellation at any time after one year from purchase.
Terms and Conditions: The Machine cannot be older than one year from the purchase date. The exchange is to take place after
the 11t' month but no later than one year from the date of purchase and before the standard one year warranty expires. The
exchange may take place only once in a 12 month period. The unit must be in good running condition with all of the
instruments and lights in working order. The customer is responsible for all services and lubrication required following
manufactures guidelines and for repair of any damages incurred.
Customer is to retain fire and wheel assemblies and the bucket off the trade -In machine. Bobcat of Houston isto retain the tire
and wheel assemblies off the new machine. It is the customers' responsibility to remove and replace the tires from both the
new and trade -in machines. If the trade -in machine is returned with 500 or less hours, there is no charge for the exchange. A
rate of $20.00 per hour will apply to all machine hours above 500.
Customer is responsible le for any increase in cost due to but not limited to:
• General price increase (Inflation. Materials, etc.)
Upgrade in machine size
• Addition of any options or accessories
If a decrease In machine size occurs, any difference In price may be used toward the purchase of options, attachments or
training materials. No cash credit will be given.
All machines must be returned In a salable condition.
Bobcat of Houston reservesthe right to inspect and examine any trade -in machine, either at customers location or at the
Bobcat of Houston Service facility.
as
(name)
(title)
acting as
an agent for hereby agree to ah the terms and conditions
(municipality name) ��aa
stated above as a guideline for the trade -in of yje- i i— V%O ;e.r* A3N R19A 3 �r
(model and serial number)
E
(Signature of agent) (Si a of Bobcat of Houston representative)
(print name) (date)
1 4 fr � �.f fd-y5•i3
(print name) (date)
VOL /0 / - -- P9
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PFARL_AND 1 R V VIL s. RENIAL OK JALtA
11®bCate 1ouslormedaSchodRd. Housil Orthweat6reeway AGREEMENT
Houston 7X77047 Houston 7X77-65
713-413-2200 ax. •888-246-4198 28ice Fax. 28 •888. 661-4669
ad Olfiee Fsx. 71313 -2204 Office Fax. 28177 -8734
Sevice Fez. 713- 434.5363 Service Fax. 281 - 477 -8731 r Dale: 10115113
18340 Northwest Fr"Way, HOUSTON TX 77065 tNWW, bob catofHOUStOn.CO1111 order
Subject to the terms and conditions of this Order and the Terms contained on the reverse side, the following customer ('Customer ") purchases rents from
Bobcat of Houston ( "BOH ") the folloWing described Equipment to be delivered F.O.S. shipped From
on or about the
INVOICE TO: BmMS Ccunty SHIP TOIJOB LOCATION:
ma LE551,L)
Street Address 2617 Highway 21 West
P.O. Box Job Site Phone o e r
VIA Prepaid F'.
City and State 8 n, TX 77603 -
CustomerPh.# Purchase Ofdef# _ (- FINANCE PAYMENT
3. USED EQ. SPECIAL TERMS I°
Ki
^
PRICE
E
QTY.
MPG.
MODEL
HR. METER
DESCRIPTION
SERIAL
NO.
A3NR12938
S 36.876.28
10737 91 1
10737
1
Bobcat
7590
i
2013 T590 051 5JC
PRICE $
36,676.28
DEP IT:
ALLOWANCE $
(34,885.50)
COM NTS:
NET DIFFERENCE
1.990.78
HYSICAL DAMAGE WAIVER
STATE SALES TAX
TRADEINf DESCRIPTI N: 2012 77 90 051 SJC Ser #A CITY AL S TAX 3LN4231 Eq# T PTAX
FIT TAX
FREI H / BCH IVERY
UC61 1 DOCUMENTATION FEE
OT
1.990.78
FIN C
P AYMENT
RENTIPURCHASE
AT THE RATE OF - SOURCE OF FINANCING
i NET ON DELIVERY
.RENTAL TO START
r NET UPON
PER DAYANEEYJMONTFIIFIXED MINIMAL RENTAL PER'
INT RATE
RECEIPT OF
- PURCHASE OPTION I- YES T— NO PLUS
-T ERM
SALES TAX -PAYMENT FREQUENCY
INVOICE
- PURCHASE OPTION PRICE $
- PAYMENTS TO START
NrFArs + «u :nwama «Ferrwe
- LENGTH OF PURCHASE OPTION TERM
MEREST RATE
�[ M M W WIwr4««l Mr£
FINANCE CHARGE ON RENTALS WITH PU RCHAS PTION OF
R -
Ia: raonmrwFawNM
-
- AMOUNT OF DOWN PAYMENT
PER MONTH ON UNPAID BALANCE.
Limited physical Dama a Waiver(PDW
'AIVOMAREC NOT wARNq
rTHEw Y SSE
��L
INITIAL
OR RE M1 Ph M•
� I:.. I.D.w WRMIIT pMITATION.ANY
WA. - -N DF nTNE FORA
MI
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By tour FNNf. you nccepl Itle l<Ims d the POW deslyibed In n h
03! - -- �er..w =«RY
pRTIC'c R P D08& r.�RG •h ^A9 LITY 00.1NFwN0' "•" ^
n— vaEr?AW6 AM'
7 on the revere. aide and payment of the POW Fee set forth Have. X
O_O �•••a •••n[ a e[W T8 AGEMS
Safe Clause Customer must initial)
IINaiATlpt'Qn lApnlry 80H4 LMRII ITY ONANY QAr-:: dtn'nin'^.�— .2Tf'�`R A4R'h`O'�OF
T
LE T EORY F`fRANY
TY TQRTIWLQDNG NECLIGEUsL
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Entire Agreement (Customer must initial)
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7. NEW FACTORY WARRANTY I—
2. NO WARRANTY EXPRE55ED OR IMPLIED F
3. USED EQ. SPECIAL TERMS I°
Ki
BILL TO:
s4 eta or r, BRAZOS COUNTY
a° Auditor's Office
P.C. Box 914
f * Bryan, TX 77603
n e
LN1Y OT 94T4
V 92443 FAX: 701- 280 -7860
E CLARK EQUIP COMPANY INC
N BOBCAT COMPANY
0 250 E BEATON DR
R L WEST FARGO ND 58078 J
PURCHASE ORDER NO. 14000586
PAGE NO. 1
H F-BRAZOS COUNTY ROAD AND BRIDGE I
1 2617 WEST HIGHWAY 21
P BRYAN, TEXAS 77802
T L
O ATTN: KAY TRACY .J
ORDER DATE: 10/09/13
BUYER: KEN CHADWICK
REG. NO.: 00044780
REO. DATE: 101091 13
TERMS: NET 30
DAYS
F.0.8.:
DESC.: BOBCAT TRADE
AGREEMENT SE
ITEM QUANTITY
I UOM
I DESCRIPTION
j UNIT PRICE
I EXTENSION
01 1.00
EA
TRADE AGREEMENT T550 BOBCAT COMPACT 1990.7800
1,990.78
TRACK
LOADER QUOTATION # 18404DO18545
ITEM!
OPASION /ACCOUNT
AMOUNT
PROJECT CODE
PAGE TOTAL S
1,990.78
TOTAL $
1,990.78
01
56002000
65320000
1,990.78
OVED -BY �alrDavl
PUR ASIN
BRAZOS COUNTY IS EXEMPT FROM SALES TAX 197 J!�
Iq
BID # 2013 -63
ROADSIDE VEGETATION MANAGEMENT
October 22, 2013 - September 30, 2014
Roadside; Inc
Edko, LLC
Estimated'
`
Hama Description Miles or
acre
1
Chemical Mowing
375.92
; $95.00
$396.00
Cast /Application
Chemical Mowing Cost for
375.92
$285.00
$1,188.00
2
3 Applications /Year
3
Brush Spraying Cost /Acre
120 MAX
"$SOU.00 before November 15th and.
5335�after November 15th
$420.00
4
Reference Scores
10 pts 10 pts
Recommended Award: Roadside, Inc rd
Approv d b C mm� \iss_ioi Court on this r�— day of �L 2013 by
��, -iOing the position of
Vol. l Pg.
INVITATION TO BID
ROADSIDE VEGETATION MANAGEMENT
ANNUAL CONTRACT
BRAZOS COUNTY PURCHASING DEPT
200 South Texas Ave, Suite 352 Bid Request No. 2013 -63
Bryan, Texas 77803 Page 1 of 10 Pages
Telephone (979) 361 -4294
Bids will be received at the Brazos County Administration Building, Purchasing Department,
200 South Texas Ave Suite 352, Bryan, Texas until 2.00 p.m., Tuesday October 15, 201 3. at
which time bids will be publicly opened and read aloud.
A. SCOPE OF BID
Bids are solicited for furnishing the merchandise, supplies, service, and /or equipment set forth in
this bid request for a one (1) year period beginning October 22 2013 throueh September 30,
2014 in accordance with the following Conditions of Bidding.
B. CONDITIONS OF BIDDING
The following instructions apply to all bids and become a part of terms and conditions of any bid
submitted to the Brazos County Purchasing Office, unless otherwise specified elsewhere in this
bid request. All bidders are required to be informed of these Terms and Conditions and will be
held responsible for having done so:
Definitions: In order to simplify the language throughout this bid, the following
definitions shall apply:
a. BRAZOS COUNTY - Same as County.
b. COMMISSIONERS' COURT - The elected officials of Brazos County,
Texas given the authority to exercise such powers and jurisdiction of all
county business as conferred by the State Constitution and Laws.
C, CONTRACT - An agreement between the County and a Supplier to
furnish supplies and /or services over a designated period of time during
which repeated purchases are made of the commodity specified.
d. CONTRACTOR - The successful Bidder(s) of this bid request.
e. COUNTY - The government of Brazos County, Texas and its authorized
representative.
f. SUB- CONTRACTOR - Any contractor hired by the Contractor or
Supplier to furnish materials and services specified in this bid request.
g. SUPPLIER - Same as Contractor.
2. Upon acceptance and approval by the Commissioners' Court, this bid effects a
working contract between Brazos County and the successful bidder for the period
designated.
[Vol __4E7 Pg._`
Bid Continuation Sheet Bid Request No. 2013 -63
BRAZOS COUNTY, TEXAS Page 2 of 12 Pages
3. Bids must be received by the Purchasing Office prior to the time and date
specified. The mere fact that the bid was dispatched will not be considered; the
bidder must have the bid actually delivered.
a. The County reserves the right to accept or reject in part or in whole, any bids
submitted, and to waive any technicalities for the best interest of the County.
5. Brazos County shall not be responsible for any verbal communication between
any employee of the County and any potential bidder. Only written specifications
and written price quotations will be considered.
6. Brazos County reserves the right to reject any bid that does not fully respond to
each specified item.
7. Bidder must include Employer Identification Number for the bid to be valid.
8. Should there be a change in ownership or management; the contract shall be
canceled unless a mutual agreement is reached with the new owner or manager to
continue the contract with its present provisions and prices. This contract is
nontransferable and may not be reassigned by either party.
9. The County may cancel this contract at any time for any reason, provided a thirty-
day written notice is given.
10. The bid award shall be based on, but not necessarily limited to, the following
factors:
a. Unit price
b. Extended price
C. Special needs and requirements of Brazos County
d. Results of testing samples (if required by Brazos County)
e. Delivery
f. References
g. Brazos County's experience with products bid
h. Vendor's past performance record with Brazos County.
11. Although the cost of products to be provided is an essential part of the Bid, Brazos
County is not obligated to award a contract on the sole basis of cost but will award
to vendor considered to be the best value to Brazos County.
12. Acceptance of merchandise, work, and/or equipment provided shall be made by
the County at the sole discretion of the Commissioners Court when all terms and
conditions of the contract and specifications have been met to its satisfaction.
including the submission to the County of any and all documentation as may be
required.
13. Title and Risk of Loss of the goods shall not pass to Brazos County until the
County actually accepts and takes possession of the goods at the point or points of
delivery.
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
Bid Request No. 2013 -63
Page 3 of 12 Pages
14. This agreement shall be governed by the Uniform Commercial Code as adopted in
the State of Texas as effective and in force on the date of this agreement.
15. Bids must be submitted on quantities and units of measure specified by the bid
documents. In the event of errors in extended prices the unit price shall govern.
Any suggested change in quantity on the part of the bidder to secure better price or
delivery is welcomed and may be given consideration provided that the bidder
also bids on the quantity specified.
16. Bids must specify the number of consecutive calendar days required to deliver the
commodities under normal conditions. Failure to specify delivery time will be
considered reason enough to cause the bid to be disregarded. Delivery time
quoted will be given consideration in awarding orders. If delivery is not made
within a reasonable time of the specified delivery in the bid, the entire order or
contract may be canceled and the bidder barred from quoting in future bids.
17. Bids cannot be altered after receiving time. No bid may be withdrawn after
opening time without acceptable reason and with the approval of the Purchasing
Agent.
18. Bids must be submitted on this form and returned in a sealed envelope clearly
marked with Vendor Name and Bid Number to ensure proper recognition upon
its arrival. Bids will not be considered if submitted by telephone, fax or any other
means of rapid dispatch, nor will a bid be considered if submitted to any other
person or department other than specifically instructed. Bids received after the
expressed date and time listed in this bid will be returned unopened to the vendor.
Bids submitted by any other person or department other than the Brazos County
Purchasing Department will not be accepted.
19. If vendor in receipt of notice is unable to bid, the bid should be submitted as a
"No Bid" and returned to the Purchasing Department before opening time. This is
necessary if vendor wants to remain on vendor list and receive future bid
notifications.
20. Bids must show full firm name, mailing address and telephone number and be
manually signed by an authorized sales or quotation representative of the bidder.
Firm name and authorized signature shall appear in each space provided.
21, In the event of a needed change in the specifications sent to the bidder, it is
understood that all the foregoing terms shall apply to the addendum or addenda.
22. It is our policy not to furnish bid results over the phone. Bid results and
tabulation sheets will be posted on the Brazos County web site; Brazos Valley
Online Bidding. System (www.brazosbid.cstx.gov) after bid award by
Commissioner's Court.
Vol. /*09 pg. Got
Bid Continuation Sheet Bid Request No. 2013 -63
BRAZOS COUNTY, TEXAS Page 4 of 12 Pages
23. Brazos County reserves the right to extend this s coat act ri gel no to maximum
of three (3) additional one (1) y periods terms or
conditions of this contract, if agreed upon by both parties.
24. The successful offeror agrees to extend prices and terms to all entities that has
entered or will enter into joint purchasing inter -local cooperation agreement(s)
with Brazos County.
25. If sample testing is required, Brazos County will perform test through a third
party. Vendor will be required to allow the third party access to the facilities in
order to acquire samples for testing. Failure to submit requested testing may
disqualify bid.
26. Three (3) references are to be provided by bidder. Failure to submit references
may result in disqualification of bid.
27, Contractor shall observe and comply with all federal, state and local laws, safety,
and health regulations, ordinances, and all regulations which in any manner effect
conduct of the work or services being performed.
28. In order to insure the safety of the public, the Contractor shall coordinate all work
or deliveries with the Road and Bridge Department.
29. Any Subcontracting must be approved prior to commencement of the contract by
the County Engineer and Brazos County.
;p. Any variation from the specifications in this bid document must be indicated on
the bid or on a separate attachment to the bid and labeled as such.
31. Any brand name, or manufacturer's reference used is considered to be descriptive
—not restrictive — and is indicative of the type and quality the County desires to
purchase. Bids on similar items of like quality will be considered only if it is
noted in the bid documents, and accompanied by fully descriptive product
literature. All substitutions will contain the same active ingredients in the same
percentages of the items listed in the bid. If notation of substitution in not made,
it is assumed the vendor is bidding the item specified.
32, The County does not guarantee to purchase any minimum or maximum quantities.
If any quantities are listed in the bid, they are estimated quantities used for
calculating purposes only.
33. In the event the Supplier is unable to furnish any item within a reasonable time
after order is placed due to strikes, war or any reason beyond the Supplier's
control, the County reserves the right to purchase these items from any source,
without causing this contract to be canceled.
I
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
Bid Request No. 2013 -63
Page 5 of 12 Pages
34. The successful vendor should submit itemized invoices with clearly marked
remittance copies to the following address;
ATTN: Auditors
200 South Texas Ave, Suite 218
Bryan, TX 77803
Statements of accounts will not be sufficient to warrant payment. Unless other
arrangements have been made; all invoices to be paid in full within 30 days after
satisfactory delivery of commodities and or services and receipt of invoice at the
listed address. Checks will be made payable to the successful vendor only, and
shall not include sub - contractors, assignees; or any other parry.
35. As a governmental subdivision, Brazos County is exempt from most types of
taxes, including but not limited to sales tax, excise tax, and import duties. Such
costs must not be included in bid prices. Tax Exemption Certificates can be
obtained upon request by contacting the Brazos County Purchasing Department -
(979)361 -4290.
36. Upon acceptance of a purchase order for any commodity or materials purchased
by Brazos County, the vendor agrees to protect the county from any claim
involving patent right infringement, copyright infringement, sales franchise
disputes.
37. Unless otherwise specified, all items ordered from the successful vendor must be
new, unused, and in first class condition. Products usually packaged for
commercial sale shall be furnished in proper container so as to facilitate storage
and handling.
38. Potential Vendors are advised they may have disclosure requirement pursuant to
Texas Local Government Code, Chapter 176. This law requires persons desiring
to do business with the County to disclose any gifts that have an aggregate value
in excess of $250.00 given to any employee of the County, County Official to the
County Official's family members or employment of any employee of the County,
County Official or the County Official's family members during the preceding
twelve (12) month period. The disclosure questionnaire must be filed with the
Brazos County Clerk. Refer to Texas Local Government Code, Chapter 176 for
the details of this law.
39. Bidder understands that Brazos County is a government subject to Texas State and
Federal public information statutes. Bidder hereby waives any obligation to the
release to the public of any documents submitted in accordance with this bid
C. SPECIAL PROVISIONS
All deliveries are to be made F.O.B. Brazos County Road and Bridge Department,
during regular working days, and between the hours of 7:30 A.M. and 5:00 P.M.
vol. If 99 F 4�/
Bid Continuation Sheet Bid Request No. 2013 -63
BRAZOS COUNTY, TEXAS. Page 6 of 12 Pages
Monday through Thursday, unless otherwise requested by the County and loaded
into County trucks by the Supplier; or loaded and hauled and delivered anywhere
in the County by the Supplier during the mentioned working days and hours.
2. Vendor will be required to notify the County Engineer's Office in the event of
unforeseen delay arising in the delivery of a specified shipment. in the event a
shipment will not arrive at the job site within two (2) hours of designated time
Brazos County shall have the right to refuse acceptance of the order.
3. Vendor will be required to deliver to Brazos County Road and Bridge Department
or job site in Brazos County when and where requested and remain on the job
with truck and operator as long as required to completely place load.
4. Brazos County reserves the right to test any materials delivered at the requested
site for compliance with specifications. The Bidder will remove immediately
from the job site or right of way any materials that are deemed unsatisfactory.
5. Material Safety Data Sheets and Placards must be furnished at the time of delivery
as specified by State and Federal Regulations (IF APPLICABLE).
6. Any Vendor vehicles traveling on County roads will not exceed its legal gross
weight.
D. INSURANCE REOUIREMENTS
The Bidder shall instruct his insurance agent or carrier to furnish to the County a
Certificate of Insurance attesting to the issuance of the following parts of this
section, Please note that such Certificates of Insurance and any required bonds
must be issued and then approved by Brazos County Risk Management. The
Certificate of Insurance must be approved by Risk Management before any
deliveries can be made.
2. The Bidder shall furnish and keep in full force the following insurance during the
term of this Contract:
a. Statutory Workmen's Compensation and Employer's Liability Insurance
with waiver of subrogation.
b. General Liability must be endorsed for Commercial Herbicide Application
including Right of Ways and adjacent property with 1,000,000 per
occurrence and 3,000,000 aggregate. Brazos County shall be named as
additional insured. Insurance Company must be licensed to do business in
the state of Texas and registered with the Texas Insurance Commission.
C. Comprehensive Automotive Liability with single limits of $1,000,000 for
Bodily Injury and Property Damage Liability.
d. Cargo Insurance to sufficiently cover materials transported.
3. All of the aforementioned policies and Certificates of Insurance should be issued
immediately after the Bidder receives notification of award.
I Vol. /� 9 i.y ��''
Bid Continuation Sheet
BRAzOS COUNTY, TEXAS
Bid Request No. 2013 -63
Page 7 of 12 Pages
4. The Vendor agrees to hold harmless Brazos County from any and all claims and
liability. due to the acts of the Vendor's employees and the operation of his
equipment. The Vendor also agrees to hold harmless Brazos County from any
and all expenses, including attorney fees, incurred by Brazos County in litigation
or otherwise resisting such claims or liabilities as a result of the Vendor's
employees' activities. Further, the Vendor agrees to protect, indemnify and hold
harmless Brazos County from and against all claims, demands and causes of
action of every kind and character brought by any employees of the Vendor
against Brazos County due to personal injuries and/or death to such employee
resulting from any neglect act, by either commission or omission on the part of the
vendor or Brazos County.
E. RELEASE
The Contractor assumes full responsibility for the work to be performed hereunder, and
hereby releases, relinquishes, and discharges the County, its officers, agents, and
employees from all claims, demands, and causes of action of every kind and character,
including the cost of defense thereof, for any injury to or death of any person (whether
employees of either party or other third parties) and any loss of or damage to any property
(whether property of either of the parties hereto, their employees, or of third parties) that
is caused by or alleged to be caused by, arising out of, or in connection with the
Contractor's work to be performed hereunder. This release shall apply regardless of
whether said claims, demands, and causes of action are covered in whole or in part by
insurance, and in the event of injury, death, property damage, or loss suffered by the
Contractor, any subcontractor, or any person or organization directly or indirectly
employed by any of them to perform or furnish work on the project, this release shall
apply regardless of whether such injury, death, loss, or damage was caused in whole or in
part by the negligence of the County.
F. REFERENCES
Vendors shall provide a list of at least three (3) references, where work done in Texas and
comparable in quality and scope to that specified has been performed within the past five (5)
years. This list should include the names, phone number and email of the company /entity for
which the prior work was performed to contact these references. A negative reference may be
grounds for disqualification of bid.
Company /Entity: Ur___L�A 3P L-0
Contact:
(6cle P
Phone: *-n- 882 - 750
Email: e:510 wve OR CD 04!65• - tX Irk
tq s 4�l.l
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
Company /Entity: (C Ad,S o (w S
Contact: -cu_, & 6 cAC
Phone: 403 513 5)17
Email: n
Company/Entity: (ibt?�,r_ -� 66 -re
Contact: Uwr-
Phone: .281- 7&t— V31
Email:
G. VENDOR REQUIREMENTS
Bid Request No. 2013 -63
Page 8 of 12 Pages
I, Contractor must comply with OSHA, EPA, and Texas Department of Agriculture
regulations along with Dept. of Public Safety and motor vehicle standards and
regulations.
2. Contractor must have had a commercial pesticides (herbicides) license and must submit a
copy of this license with the bid.
1 Herbicide manager must have at least 10 years' experience applying herbicides; include a
resume and be currently licensed in the category of Right of Way pest management.
Copies of current licenses must be submitted with the bid.
4. Herbicide manager must provide herbicide label and Material Safety Data Sheet of all
chemicals being used for this bid.
5. Herbicide applicator must maintain a daily log sheet of acres sprayed, herbicide rate,
roads sprayed, and water usage. All information must be submitted to the county with
the invoice at completion. A blank daily log must be submitted with bid. A different
daily log may be required from that which is submitted.
6. Herbicide applicator must have a minimum of one (1) year experience in roadside
spraying, a current herbicide applicators license for state of Texas. Contractor must
submit copies of licenses and years' experience with bid.
7. Contractor shall keep at least two strobe /amber lights and/or a flashing arrow board in
operation while vehicle is spraying. Traffic Control Plan in accordance with TxDOT
Standard TCP (3 -Ic). ,CounLy_wilLpravide..lead and/or trail vehicle as determined by
County Engineer.
Bid Continuation Sheet Bid Request No. 2013 -63
BRAZOS COUNTY, TEXAS Page 9 of 12 Pages
8. Contractor shall have a chemical spill plan and the spray truck shall have a spill clean -up
kit on board.
9. if wind is greater than 10 mph and /or rain is imminent, spraying must cease until weather
conditions are more favorable.
10. Spraying shall be performed thirty (30) minutes before daylight through or up to thirty
(30) minutes after dark. Night work may be acceptable only upon written approval of
County Engineer.
l 1. Contractor is fully responsible for chemical storage, handling, and container disposal.
12. Contractor is fully responsible and liable for any damage as a result of off -site drift to
include any dominate perennial grass.
13. Contractor is required to submit on a separate sheet, a list of jobs completed in the last
two (2) years including any right -of -way work completed in the past. List should include
contact information for the company or entity the work was done for along with results
of that completed job.
14. Contractor is required to submit on a separate sheet, five (5) examples of non -target
damage and how it was addressed by company. (Ex: trees, gardens, fish kill, etc.)Failure
to disclose can result in bid disqualification.
15. Contractor is responsible to referring to Attachment A for the areas to be treated. After
award of bid contractor will be responsible for contacting the County Engineer to
schedule a plan of action prior to any work being started.
H. SPECIFICATIONS
Chemical Mowing
1.1 The application of selective herbicides on roadsides to control and/or inhibit seed
head formation of native grasses and control weeds.
1.2 The variable width right -of -way shall be sprayed the greater of'. 30 feet wide to
control unwanted vegetation or to the back of the roadside drainage ditch and
suppress growth of desirable vegetation.
1.3 Vegetation shall be treated up to 30 foot wide from shoulder of the road out.
Area behind the back of the drainage ditch shall be spot- treated if greater than 15
feet from edge of shoulder.
1.4 3 applications will be performed as deemed necessary. Contractor to be
responsible for the exact timing in order to keep grass at an acceptable level. The
first treatment will be in December —only spray to back of roadside ditch with
spot treatment beyond ditch, the second treatment will be in April (full width of
ROW after wildflowers have completed bloom period), and a third treatment in
July (full width of ROW).
1.5 Herbicide Selection (for all herbicide applications, a sufficient surfactant and drift
control agent must be applied per acre)
von. 9.__- Py. L�
Bid Continuation Sheet Bid Request No. 2013 -63
BRAZOS COUNTY, TEXAS Page 10 of 12 Pages
a. Round 1- Oust plus Roundup
b. Round 2- Imazapyr plus Oust Extra
C. Round 3- Outrider plus Plateau plus Roundup
"Generic Herbicides may be used with approval from county engineer
1.6 No herbicides are to be mixed in the water tank (only drift control agent and
surfactant). The sprayer will inject herbicides into spray stream (using a minimum
of 25 gallons of water per acre) and be adjusted for speed and swath variance by
computer controller such as a Tase 6300 made by Mid -tech. A radar mounted on
the bed of the truck is required to convey travel speed to the computer. Computer
must tabulate acres sprayed, herbicide applied in fluid oz. and distance traveled.
Spray rig must be truck mounted, possess boom less spray nozzles, and be able to
spray at 10 mph or faster. The road -side truck must have 1000 gallons or larger
holding capacity. Equipment must have a backwash
preventive system in place.
2. Brush Spraying
2.1 The application of selective herbicides to control brush from encroaching into
the right of way. Applications will be from road's edge and will extend out to a
maximum width of twelve feet.
2.1 Areas to be treated are dirt roads /paved roads
2.2 Specific for Brazos County, Texas roads - Spraying 120 miles of roads at a width
of up to 20 feet on both sides of the road. There will be 1 application per year
and a guarantee for 2 years of no encroachment in the Right of way after
application.
2.3 Timing of application will generally be near the month of October as determined
by Brazos County Engineer.
2.4 A sufficient surfactant and drift control agent must be applied per acre for all
herbicide applications. Approved chemicals are:
a. Garlon 4 at I qt/acre
b. Milestone at 7oz per acre
C. Escort at 3 oz per acre
2.5 Truck must be able to spray up to 20 feet horizontally as well as 10 -15 feet
vertically from the edge of the pavement using a chemical injection system. No
herbicides are to be mixed in the water tank only drift control agent and
surfactant. The sprayer will inject herbicides into spray stream (using a minimum
of 50 gallons of water per acre) and be adjusted for speed and swath variance by
computer controller such as a Tasc 6300 made by Mid -tech. A radar mounted on
the bed of the truck is required to convey travel speed to the computer. Computer
must tabulate acres sprayed, herbicide applied in fluid oz. and distance traveled.
Application equipment must be truck mounted, must use boomless spray nozzles
and be able to spray at 10 mph or faster. Truck sprayer must be 1000 gallons or
larger. Spray apparatus must have been in use for at least one year. Equipment
must be' able to pull water from a fire hydrant and having a backwash preventive
system in place.
— Vol. l 9 d y
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
Bid Request No. 2013 -63
Page 11 of 12 Pages
and be able to spray at 10 mph or faster. Truck sprayer must be 1000 gallons or
larger. Spray apparatus must have been in use for at least one year. Equipment
must be able to pull water from a fire hydrant and having a backwash preventive
system in place.
1. QUOTATIONS
The following is an estimate of our anticipated purchases and will be used ONLY for tabulation
purposes. The specified estimates are not guaranteed minimums. Fill in the blanks with the unit
price that is firm for the contract period.
CHEMICAL MOWING
Quotations are to be submitted using per mile per application basis
Estimated 375.92 miles treatment per application (Contractor Supplies Herbicides)
COST/MILE qs 00 �35� % / %HOf/ePP4itekion'
2. Estimated 375.92 miles - three times a year (Contractor Supplies Herbicides)
COST/MILE ?5S ou 10"/.137. ?D jPw yee-r)
BRUSH SPRAYING
Quotations are to be submitted using per acre application basis
1. Cost to treat per roadway mile of ROW (120 miles maximum)
2F t*ea> erg VOce COSTr�b # g00 po ejEr ^W 3 aare5/r4A : >r(v�• ���nrlG
j rr {rea4e� Ht*ef— dos } /Acfe 3�5. °° eshra S pur6s�i+i�e -
IjooeJ`�76w- is*t"
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
Bid Request No. 2013 -63
Page 12 of 12 Pages
INVITATION TO BID 2013 -63
ROADSIDE VEGETATION CONTROL
CONTRACT
J. CERTIFICATION OF BID
The undersigned affirms that they are duly authorized to execute this contract, that this bid has
not been prepared in collusion with any other vendor, and that the contents of this bid have not
been communicated to any oth (vendor prior to the official opening of this bid.
SIGNED BY:
v /I� T7TLE:
TYPED NAME:
COMPANYNAME: �hG�S�dGJ ZNf
PHONE: '3's1- 837'1173
MAILING ADDRESS: 703a I ee fZA 13`7 61rc SI
P.O. Box or Street
TX
EMAIL ADDRESS:
VENDOR IDENTIFICATION NUMBER: — 95 -NO2IS�e
Zip
CORPORATE SEA], IF SUBMITTED BY A CORPORATION
END OF BID REQUEST NO. 2013-63
rrr+ srssrttsrrsrrstrr+ srt sssrtstrrtrstssrtrtrrts• srtsssr+ sstrtsrrss +ssssrstrrsrrsrstrrss
By signing below, Brazos County agrees that this bid, 2013 -63, will be awarded as dictated on the
associated bid tabulation shect,to the vendor whose name appears above and both parties agree to the
terms and conditions contained herein.
By: �O y ,�
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
Brazos County Commissioner's Court V-
Attest:
Brazos County
Bid Request No. 2013 -63
Page 13 of 12 Pages
VOL __L� %._.. P9.
1. Boyd County Kentucky Fall 2012- Homeowner on a road that RSI sprayed complained that the
herbicides that we were spraying to kill chemically side trim the brush was going to kill her bees.
➢ Met with the Homeowner Personally
Provided her and the court documentation.showing that the herbicides uses would have no
effect on the bees.
Had a specialist from the Kentucky Department of Ag come in to test the honey comb, test
results showed 0% contamination.
2. Liberty County Texas Summer 2013- Concerned citizen complained about the herbicides that we
were spraying contaminated the drinking water of the county.
➢ RSI had the county commissioner call a town hall meeting where each concerned citizen
could come and voice their opinion about the spray program
➢ RSI met the several citizens and discussed pollution issues
➢ RSI Informed the citizens that the herbicides being used were not toxic to people, livestock,
or fish.
3. Clinton County Kentucky Summer 2013- Farmer complained that we had some off target
damage on his tobacco crop.
➢ A representative from RSI visited with the farmer and assessed the damage to the farmers
tobacco crop and found that drift had in fact contaminated a small portion of his field.
➢ The farmer and the RSI rep came to an agreement of the value of the damaged crop and
wrote the farmer a check for the full amount of the value of the tobacco crop.
4. Garland County Arkansas Summer 2013- Citizen complained that we had sprayed his privet
hedge.
• RSI Rep visited the citizen to assess the damage of the privet hedge.
• RSI Rep found that our applicator did in fact spray the privet hedge( this hedge is typically
considered and invasive species and is routinely sprayed to be removed)
• After speaking with the citizen we were able to come to an agreement that he was just
upset about the spraying and no money or reimbursements were required.
S. Anderson County Texas Spring 2013- Citizen complained about the looks of the ROW and wrote
a article for the local paper that they published without researching the citizens facts.
➢ A RSI rep along with the county commissioner went to the paper and had the editor run
another article correcting the false information.
➢ There have been no more complaints from this county.
Vol /9 % pg. 73
Client#: 155459
62ROADSIDEIN
ACORD,- CERTIFICATE OF LIABILITY INSURANCE
10/0712013
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: if the certifwte holder Is an ADDITIONAL INSURED, the pdky(ks) must be endorsed. N SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate doss not confer rights to the
certificate holder In lieu of such endorsement(s).
PRODUCER Nq Fiona Cushman
J Smith Lanier & Co of Opelika FHRME e,e , 334 7493481 AJC NPI: 334 7454785
P. O. BOX 828 Eras: fcushmatiMsmNhlamer.com
Opelika, AL 36803 MIRE ) AFMRGINC COVERAGE NAN;I
334 7493401 INSUFMRA: United Fire & Casualty Company 13021
- -- _ ..- - -' -- 4A47e
I"Llaun
Roadside Inc
1770 Phllmore Court
Auburn, AL 38830
REVISION
COVERAGES CERTIFICATE NUMnCN: - --
BEEN ISSUED TYRE INSURED NAMED ABOVE FOR THE POLICY PERIOD
THIS Is TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE
OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
INDICATED. NOTWITHSTANDING ANY REOUIREMENT, TERM OR CONDITION
BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED
SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS
Own— 115—W Po
TYPE OF MM:ESPMIR POLICY Mu Meast M Y POl1CY Lhi
4/2512013 0Y4/22C5l201 EACH OCO IRRENCE till 0 000
uABILRY 60414104
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ALL OWNED SCHEDULED oosrlNJUR (PlexMaM) —..
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rYORNERI COMPENSATION
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OESCRPTIONOFOPERATIONS /LOCATIONSIVEHICLES(AMA ACORD101,AdaelomiRemaraS dMe.lfP a.I..quires)
contract but only with respects to the
Certificate Holder is Included as additional insured as per written
general liability Insurance and subject to the provisions and limitations of the pollCy.Waiver of
subrogation applies coverage is primary & non contributory.
Bid Request# 2013 -63
Brazos County Purchasing Dept
200 South Texas Ave
Suite 352
Bryan, TX 77803
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
ACORD 25 (2010105) 1 oft The ACORD name and logo are re lstered marks of A"""CORD
0S20502681M2050227 VOI. / ��—
CORPORATION. All rights reserved.
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*,Herbicide Turf Treatment Areas
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Brazos County
Purchasing Department
200 S. TX AVE., SUITE 352 BRYAN, TX 77803
PHONE (979) 361 -4290 FAX (979) 361 -4293
BRAZOSCOUNTY
BID/RFP/RFQ DOCUMENTATION SHEET
The Purchasing Department would like to request Commissioner's Court approval to advertise
and go out for Bid on the following:
DATE: October 16, 2013
BID NUMBER: 2014 -01
REQUEST FOR PROPOSAL NUMBER:
REQUEST FOR QUALIFICATIONS NUMBER:
TITLE: Seal Coat
REQUESTING DEPARTMENT: R &B
APPROVAL SIGNATURE:
Duane Peters, County Judge
DATE APPROVED: Mu, 13
Fo.._ 09%
7/
BRAZOS COUNTY
COMMISSIONERS' COURT ACTION FORM
DEPARTMENT: Road and Bridee DEPT. NUMBER: 56001000
DATE OF COURT MEETING: October 22, 2013
ITEM: Consider and take action on acceptance of the roads (portion of Saddle Creek
Drive, Stetson Drive, Ranch House Road, Bunkhouse Drive and Ranch House Court) and
associated roadway drainage structures of Saddle Creek Subdivision Phase 78 into the
Brazos County road maintenance system. Site is located in Precinct 1.
NOTES /EXCEPTIONS:
• Brazos County will assume no responsibility for drainage ways or easements other than
those adjacent and parallel to the rights of way or otherwise labeled as public easements.
• Private drainage ways and easements shall be maintained by the individual property
owner or the HOA.
• Brazos County shall maintain the roadway, shoulders and drainage facilities which
directly drain the roadway and associated ditches.
• The HOA shall be responsible for mowing and landscape maintenance of all rights of
way /easements.
SUBMITTED BY:
R. Alan Munger, P. E/
County Engineer `
CC2013- Saddle Creek Phs 7B -Cnuniy Maintenance
APPROVED BY:
2°I._ c+J'444j, kt,- A��
Commis honer Lloyd Wassermann
Precinct 1
This Request is Approved IJ (or) Denied 0 by Commissioners' Court
Date:
E. Duane Peters, County ,ludge
Vol. ,�1_� P9• --� - "-
z1
BRAZOS COUNTY
COMMISSIONERS' COURT
ACTION FORM
DEPARTMENT: Road & Bridge
MEETING DATE: October 22, 2013
SUBJECT: Private Property Access
Request permission to enter private property owned by Thomas and Nancy Baber
located on Straub Road. Project will clean and remove silt and /or brush from drainage
channel. Rip -rap material will be place in and along channel to control erosion. This
work is being performed for the health, safety and welfare of the general public. Site is
located in Precinct 1.
SUBMITTED BY:
J .. Salvato
Right of Way Agent
This request is
APPROVED BY:
Lloyd assermann
Commissioner Precinct 1
/ DENIED ❑ by Commissioners' Court
Duane Peters, County Judge
DATE: I OT? / fl
[Vol . Pg y
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BRAZOS COUNTY
PRIVATE PROPERTY ACCESS FORM
E. Duane Peters
Brazos County Judge
Lloyd Wassermann
Commissioner Pd 1
Sammy Catalan
Commissioner PC. 2
Kenny Mallard
Commissimer Pct. 3
Irma Cauley
Commissioner Pct.4
OWNER(S): Thomas and Nancy Baber
R. Alan Munger, P.E.
county Engineer
Brazos County Road & Bridge Dept.
2617 Hwy 21 West
Bryan. Texas 77803
Office'. 979- 822 -2127
Fax: 979 - 775 -0453
ramunger@brnoscounW.gov
Il. ADDRESS: 6046 Straub Road
College Station, Texas 77845
III. LOCATION OF WORK: Same as above
R304735 — A -13, Samuel Davidson, tract 29.01,11.023 acres
IV. DESCRIPTION OF WORK: Project will clean and remove silt and /or brush from
drainage'channel located on private property. Rip -rap material will be placed in
and along channel to control erosion. Fence and water gap will be rebuilt, if
necessary. This work is being done for the health, safety and welfare of the
general public.
Additional Comments:
V. MAINTENANCE: Yes X No
IF YES, ESTIMATE FREQUENCY OF MAINTENANCE: County will maintain the
site only when necessary for continued adequate drainage of roadway.
I (we) the undersigned owner(s) grant permission to Brazos County the ability to access the
above mentioned private property for roadway maintenance purposes.
Owner's Signature: K /
R. Alan Munger, P.E.
County Engineer Vol. pj
Pg._a
Date:
Salvato
of Way Agent
23
BRAZOS COUNTY
COMMISSIONERS' COURT
ACTION FORM
DEPARTMENT Road and Bridge DEPT. NUMBER 56001000
DATE OF COURT MEETING: October 22.2013
ITEM: Consider and take action on the Reolat of Lot 9 and Lots 23 -24 Green Branch Ridge
Subdivision Phase Three (recorded in BC Official Records Volume 11068 Page 69), 5.98 Acres,
Richardson Perry Survey, A -44 Brazos County. Texas Site is located in Precinct 2.
SOURCE OF FUNDS: N/A
EXCEPTIONS/REQUIREMENTS:
NOTES:
• Owner /Developer: Beard Family Partnership LLP/Bluestone Partners LLC
or Surveyor: Kling Engineering &Surveying
SUBMITTED BY: APPROVED BY:
R.
Alan Munger, P.Ef missio Sammy Catalena
County Engineer Precinct 2
CC -2013 Green Branch Ridge Ph 3- Replan Lots 9 -23 -24
This Re t is PROVED / DENIED J by Commissioners' Court
E. Duane Peters, ounty Judge
1D/aa�13
Date
f_
y! --
Brazos County Pre- Application for Plat Approval Date:
Master Plan Final Plat Re -Plat x Amending Plat
Date & Time assigned for Application and Plat Review with County Engineer or Planter:
Description of Property: Lots 9, 24 and 25 -S.98 acres in Green Branch Ridge Ph. 3
Subdivision Name: Green Branch Ridge Ph. 3 - Replat of Lots 9, 23 and 24
Property Location: Green Branch Loop off Steep Hollow Road
Legal Description: Lot 9R - 3.36 Acres. Lot 23R - 2.62 Acres in Richardson Perry Survey, A -44
Applicant or Authorized Agent: Stewart Kling
Phone Number (s): 979 - 846 -6212
This is a notification to Brazos County that a plan for development exists for this noted piece of property. This
is not the official Application for Development. This also does not commit the Applicant listed above to file an
Application for Development or to file any type of plat for Record.
All properties within the County of Brazos are submitted to the rules and regulations set up by the Brazos County
Conmtissioners Court. Copies of the Brazos County Subdivision and Development Regulations and the Brazos
County Flood Damage Prevention Ordinance are available from the Brazos County Engineering and Planning
Departments. All applicants are encouraged to review the regulations prior to any plat submittal.
Attached is a general check list to be used by a Registered Engineer or Registered Professional Land Surveyor,
licensed by the State of Texas, for the sole purpose of summarizing the needs of a finished plat. All County and
City Ordinances and Regulations must be met, This is not a short list of details of said regulations. Details of
the items listed are in said ordinances, and said ordinances take precedence over this check list.
25 /3
plicants Si Date of Signature
Comments:
�%� Pq -�-
26
BRAZOS COUNTY,'rEXAS
BUDGET AMENDMENT(S) FOR THE 2012 -2013 BUDGET YEAR
NO. 12/13 53.1 — 53.3
On this the 22nd day of October 2013 at a regular meeting of the Commissioners' Coed, the following
members were present:
A. Duane Peters, County Judge, Presiding
B. Lloyd Wassermann, Commissioner, Precinct I
C. Sammy Catalena, Commissioner, Precinct 2
D. Kenny Mallard, Commissioner, Precinct 3
E. Inna Cauley, Commissioner, Precinct 4
F. Karen McQueen, County Clerk
The following proceedings were held:
THAT WHEREAS, on 22nd day of October 2013 the Court heard and approved a budget amendment
for the 2012 -2013 budget year for Brazos County, Texas; and
WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions
which could not be reasonably included in the original budget adopted 18 September 2012, the following
amendment(s) to the original budget are hereby authorized, as described on the attached page(s).
ADOPTED AND APPROVED this the 22nd day of October 2013.
THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS.
By:
Duane Peters, County Juale
Original: County Clerk's Office and
Attached to the original budget
Copies: County Auditor
County Treasurer
County Budget Officer
Commissioners' Court Minutes
V01. _ / '9 _ Pg �3
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 12/13 - 53.1
10/2212013
FUND DIV ACCT PROD DR/CR ACCOUNT NAME Increase Decrease
OIDO 11001500 61130000 CR Contingency 6,000.00
0100 36000100 61880000 DR Utilities 000.00
General Fund Contingency and Ex o
To allocate additional funds for utilities for the end of FY 2013-
Vol. Is %- P9• —�__�
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 12113 - 53.2
10122/2013
FUND DIV ACCT FROJ E NTNAME Increase Decrease
0100 280M)100 71500000 3,000.00
0100 28000100 61950000 3,1100.00
in
Sheriff - Administration
Reallocation of funds for vehicle maintenance to close out FY 2013.
Pg, ��
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 12113 - 53.3
Vol /9 Pg. w_ .
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENT(S) FOR THE 2013 -2014 BUDGET YEAR
NO. 13/14 3.1-3.15
On this the 22nd day of October 2013 at a regular meeting of the Commissioners' Court, the following
members were present:
A. Duane Peters, County Judge, Presiding
B. Lloyd Wassermann, Commissioner, Precinct 1
C. Sammy Catalena, Commissioner, Precinct 2
D. Kenny Mallard, Commissioner, Precinct 3
G Inna Cauley, Commissioner, Precinct 4
F. Karen McQueen, County Clerk
The following proceedings were held:
THAT WHEREAS, on 22nd day of October 2013 the Court heard and approved abudget amendment
for the 2013 -2014 budget year for Brazos County, Texas; and
WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions
which could not be reasonably included in the original budget adopted 10 September 2013, the following
amendment(s) to the original budget are hereby authorized, as described on the attached page(s).
ADOPTED AND APPROVED this the 22nd day of October 2013.
THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS,
By: UC - --
Duane Peters, County Judge
Original: County Clerk's Office and
Attached to the original budget
Copies: County Auditor
County Treasurer
County Budget Officer
Commissioners' Court Minutes
Vol _- Pq �7
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 13114 - 3.1
lf9? d'y
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 13114 - 3.2
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BUDGET AMENDMENTS
No. 13/14 • 3.3
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BUDGET AMENDMENTS
No. 13114 - 3.4
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c.36U.00
5,360.00
4.319.00
330.00
605.00
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Rrdlocation of funds to cover meri t award for ersonnel with effective date as of 10/2612013,
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BUDGET AMENDMENTS
No. 13114 - 3.5
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BUDGET AMENDMENTS
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BUDGET AMENDMENTS
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BUDGET AMENDMENTS
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BUDGET AMENDMENTS
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BUDGET AMENDMENTS
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BUDGET AMENDMENTS
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 13114 - 3.14
for Road &
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 13114 - 3.15
Pct. 3.
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Revised agenda wording:
M
Approval of the attached requisitions for the purchase of law enforcement vehicles:
a. Req. 00044973 HLK Auto Group 9 Dodge Chargers $209,54615
b. Req. OOD44927 Dallas Dodge 2 Dodge Chargers $ 44,560.00
PERSONNEL
CHANGE OF STATUS REQUESTS
Commissioner Court Date: October 22, 2013
Department Submitting Information: Human Resources
Purpose of Submissions: Consider and Take Action on Change Requests
Department Submitting Employee Request Action Requested
Request(s) Applies To
272nd District Court Montoya, Ernest Merit
Parker, Lisa Merit
Rodriguez, Connie Merit
District Clerk Burns, Kadie Resignation
Justice of the Peace Pct. 4 Garcia, Mary Merit
Vela, Elizabeth Merit
Juvenile Boardman, Kylie
Cummings, Christopher
Storm, Jenna
Pre -Trial Intervention Watkins, David
S.O. Admin. Anelli, Phillip
Aranda, Jody
Bowling, Marlys
Krc, Helene
Ledesma, Ricardo
Navarro, Mary
Sifuentez, Anna D.
Smith, Terry L.
Smolinsky, Lauren
Stumpf, Michael
Wallace, Hugh
Promotion
New Hire
New Hire
Budget Change
Budget Change
Budget Change
Budget Change
Budget Change
Merit
Budget Change
Budget Change
Budget Change
Budget Change
Budget Change
Budget Change
i
Welch, Michael Budget Change
Wheat, Lee A. Budget Change
S.O. Jail Anderson, Randall Resignation
Tax Office Gooden, Catrina New Hire
Pobletts, George New Hire/Temp.
Approved in Commissioners' Court: October IT
County Judge's or Commissioner's Signature:
(This Copy to be attached to minutes_
Vol . % Pg. �03�