HomeMy WebLinkAbout2013-10-15-10:00AM-REGULAR.M
BRAZOS COUNTY
BRYAN,TEXAS
NOTICE OF MEETING AND AGENDA
BRAZOS COUNTY COMMISSIONERS COURT
THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN
REGULAR SESSION ON OCTOBER 15, 2013 AT 10:00 AM IN THE
COMMISSIONERS COURTROOM OF THE COUNTY ADMINISTRATION
BUILDING, 200 SOUTH TEXAS AVE., SUITE 106, BRYAN, TX 77803
3
Invocation and Pledge of Allegiance - U.S. and Texas Flag - Chaplain G.H. Jones and
Commissioner Catalena.
2. Call for Citizen input and/or concems.
3. Presentation(s)
Presentation by United Way of the Brazos Valley.
Consider and take action on agenda items 4 - 60:
4.
Request and recommendation from Texas Aarlllfe Extension Service
for appointment
of the Brazos
5.
County Extension Aaent - Aarlculture
Submission of the 2013 Brazos County
and Natural Resources
Tax Roll for approval by
oovemina
body per Sec 2609 (e) of
6.
the Texas Property Tax Code.
Consider and take action on amendments
name chanae of the shelter Aeafeland
to the current animal
Humane Society. Inc and
control order.
conforming
makina chances for the
chances in state law.
7.
Resolution 13 -019 authorizing Brazos
County to submit a grant
application
for and participate in the
8,
2013 Indigent Defense Formula Grant
Resolution 13-020 authorizing the
Proaram.
use of an electronic signature
for Judge
Peters as Brazos County's
9, Appointment of Philip E Brown Jr as a paid DowN Constable for Precinct 1 effective October 14
2013.
u_i cur •.i- _u: .:,� r1
Board: term of appointment Is 01/01/2014 through 12,3112015.
11. Appointment of Sammy Catalena Commissioner, to the Brazos County Emergency District (9 -1 -1)
Board: term of appointment is 01101 12 01 4 throuah 12131!2015.
12, Consider and take action on request for retund of erroneous payments for property tax In the amount
of $10.075.23 on tax account Property ID # 354786.
13. Request for out of state travel for Sherlff Chris Kirk to attend training at the Western States Sheriffs'
Association 2013 Annual Fall Meeting in Albuquerque NM� dates of travel are October 10.14 2013.
14. Request for out of state travel for Tom Quarles Fiona Lockhart, and new Assistant Fair Manager (vet 1
15. Request for out of state travel for the Emergency Management Coordinator and the Deputy Emergent
Management Coordinator to attend the National Hurricane Conterence in Orlando, Florida. Dates of
travel are April 13.18, 2014.
16. Request approval of hotel for Brad McCaleb, MPO Director, at a rate of $120.00 per nia M. Travel Is for a
NHI Hlahwav Finance Course In Austin. TX and there Is no official "host" hotel.
17. Request approval of hotel for Nina Means Budget Analyst, at a rate of $128 per night. Travel Is for the
23rd Human Resource Management Institute in Austin Tx and there is no official "host" hotel
1 8. Request approval to wire transfer up to $35,000 to Texas Health and Human Services Commission
19,
20
21.
Request approval to wire transter up to $25,000 to Texas Health and Human Services Commission
(HHSC) as part of the Texas Healthcare Transformation and Ouallty Improvement Program 1115 Waiver.
22. Payment Authorization to Germer PLLC in the amount of $420.00 for general employment attorney fees:
a purchase order was not obtained In advance.
23. Payment Authorization to Travis County Medical Examiner in the amount of $726.00 for expert wltness
24. Payment Authorizatlon to Must be Heaven In the amount of $195.70 for meals Provided for lurors for
County Court at Law No. 1: a Purchase order was not obtained in advance.
25. Payment Authorization to Dallas County Southwestern Institute of Forensic Sciences in the amount of
$4.280.00 for DNA testina done on a murder case; a purchase order was not obtained in advance.
26. Payment Authorizatlon to LaSalle Hotel In the amount of $181.70 for lodaino for two nights for victim In
a murder trial; a purchase order was not obtained in advance.
27. Payment Authorizatlon to Monograms & More In the amount of $343.68 for uniform shirts for County
Attorney Investigators to use while on duty. A Purchase order not obtained in advance.
28 Authorize the County Judge to sign a Subcontract Agreement between the Heart of Texas Regional
Advisory Council and Brazos County,
yq, Request from the Information Technology Department for approval of the Q3 2013 QuartarlV
M1 0 e 4
Performance Report for the Justice Software Prolect.
30. Interlocal eareement with the City of Bryan- Brazos County Economic Development Foundation Inc for
FY 2014.
31, Funding Agreement with Texas A &M University for the benefit of Easterwood Airport for FY 2014.
32. Agreement wlth the Bryan /College Station Chamber of Commerce, Inc, for FY 2014.
33. Discuss and take possible action on contract with Grayson County for Juvenile Residential Services.
34. Discuss and take possible action on Service Agreement with Stericvcle for medical waste disposal.
35. Request from the Information Technology Department to approve a three year contract for the
ServlceNow annual renewal agreement for the Incident Tracking and Configuration Management
software.
36. Request from the Sheriff's Olfice for renewal of the annual service agreement with Southwest Solutions
Group for the rolling spacesever storage system used for storing evidence.
37. Request from the Sheriff's Office for renewal of the annual service agreement with Voice Products
38, Approval of permission to advertise RFP # 2013.89 Renovation of Arena Hall Parking Lot.
39, Regulsttlon # 00044704 to Wllton's Office Works for the purchase of turnhure for the Brazos County
Purchasing Department in the amount of $1,229.58.
40, Reaulsltlon #00044705 to Verizon Wireless In the amount of $500.00 for a data plan uslno JP 3
Technology Funds.
41. Requisition #00044797 to Sam Packs Ford In the amount of $107.779.52 for the Road & Brldge
department to purchase four trucks.
42. Consider and take action on acceptance of the roads (portlon of Mesa Verde Drive Pawnee Crossing
and Tahoma Trall) and associated roadway drainage structures of Indian Lakes Phase 3 Into the Brazos
County road maintenance system. Site is located in Precinct 1.
43.
lv
Request permission to enter private property owned by Bradley and Martha weeks located on Straub
Road. Project will clean and remove slit, trees and /or brush from drainage channel. Rfo -rep material will
be ofaced in and along channel tc control erosion. This work Is being performed for the health, safety
and welfare of the general Public. Site is located In Precinct 1.
45. Consider and take action on the Halcon Field Services utlllty Permit to construct 8" road bore under
Alexander Road approximately 1.533' southeast of Smith Road. Prolect will connect several oil welts In
the area. Site is located In Precinct 2.
46. Consider and take action on the Halcon Field Services utility permit to construct 8" road bore under
Wallis Road approximately 2.957' southeast of SH 21. Protect will connect several oil wells In the area.
Slte Is located In Precinct 2.
47.
48_ Consider and take action on the Verizpn utility permit to bore Leonard Road to install cable within right -
of -way. This Prolect will provide telephone service to customer at address #7307. Site Is located in
Precinct 4.
49, Approval of Treasurer Report for August 2013.
Vol
50. Approval of the following lob descriptlons for Fiscal Year 2014
• a. Exposition Complex- Class Code 0932 Position 11, Temporary Attendant, Building and
Grounds 0040) temp.
• b Exposition Complex. Class Code 0832 Position 14, Temporary Attendant, Building and
Grounds (1040) temp.
• c MPO- Class Code 2007 Position 1, Intern. Temp.
51. Consideration and possible action on an order abolishing Justice of the Peace Court Precinct 2 Place 2
at a date to be determined.
52.
53.
• Delete Clerk I JP 2.2. Class Code 0602 Position 1 Group 10 Step 4, Pay Code 014
• Create Clerk 1, JP 2.1 Class Code 0618 Position 2 Group 10 Step 4, Pay Code 014
54. Tax Refund Applications for the following:
• Lillie Mae Taplln Brown - overpayment- $28.21
55. Commissioners Court minutes for the following dates:
• a. September 3, 2013 - Regular Meeting
• b. September 10 2013 - Regular Meeting
• c. September 17, 2013 - Regular Meeting
• d. September 24, 2013 - Regular Meeting
• e. September 28. 2013- Soeclal Meeting
• f. September 30, 2013 - Workshop Session
56. Budget Amendments.
• a. Budoet Amendments FY 12/13 52.1 thru 52.14
• b. Budget Amendments FY 13114 2.1 thru 2.73
57. Requisition #00044776 to Verizon Wireless In the amount of $455.68 for a data plan using JP 2.2
Technology Funds.
58. Requisition #00044798 to Fleet Safety in the amount of $8.583.D6 for the Jail to purchase liahtbars for
their work crew vans.
59. Personnel Change of Status.
Personnel Action Forms
60. Payment of Claims.
61, Acknowledgement of Brazos Volley Food Bank Independent Auditor's Report and Financial Statements
for the Six Months Ended June 30, 2012.
62. Acknowledgement of the Brazos County Expo Fourth Quarter Sales & Marketing Report.
63. Acknoweledoement of the Monthly Reports submitted In September 2013,
64. Sheriff's report on inmate population.
F a7 A 4
.'
65. Announcement of interest items and possible future agenda topics.
66. Call for Citizen input and/or concerns.
67. Adjourn.
/00; A*19
PUBLIC COMMENTS
Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to tour
minutes per person. Persons are invited to submit comments in wring on the agenda items and/or attend and make comment
at the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court Is a
Constitutional Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas
Constitution. As a ConsBlutional Court, the Brazos County Commissioners Court also possesses the power to issue a
Contempt of Court Citation under Section 81 024 of the Texas Local Government Code. Accordingly, members of the public in
attendance at any Regular. Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and
decorum in speaking to, and/or addressing the Court; in participating in public discussions before the Court; and In all Mims in
the presence of the Court. These members of the public who are inappropriately attired and/or who do rot conduct themselves
in an orderly and appropriate manner will be ordered to leave the meeting. Refuse] to abide by the Courts Order and/or
continued disruption of the meeting may resuft in a Contempt of Court Citation.
II is not the Intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual
or group. Neither is If the intention of the Court to allow a member (or members) of the public to insult the honesty and/or
integrity of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively.
Accordingly, profane, Insulting or threatening language directed toward the Court and/or any person in the Court's presence
enNor =let, ethnic or gender slurs or epithets will not be tolerated. Vitiation of these rules may result in the following
sanctions;
1. cancellation of a speaker'S time;
2. removal from the Commissioners Court;
3. a Contempt Citation; and /or
4. such other and/or criminal sanctions as may be authorized
under the Constitution, Statutes and Codes of the State of Texas.
The County Commissioners Court can deliberate or take aclion only it a matter has been fisted on an agenda properly posted
prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The
Open Meaning Law does not expressly prohibit responses to public comments by the Commissioners Court. However,
responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a manor
without nonce to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County
Judge ancifor Commissioners may choose not to responc to public comments, except to correct tactual Inaccuracies, reclte
existing policy In response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act ?
551.942.
INVOCATION
Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court. The
views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not
necessarily represent the religious beliefs or views of the Court in pert or as a whole. No member of the community is required
to amend or participate in the invocation and such decision will have no Impact on their right to actively participate in the
business of the Court.
The Commisslomrs Courtroom of the County Administration Building, 200 South Texas Ave., Suite 106, Bryan. TX 77893 Is
wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two
working days before the Meeting. To make arrangements, please call (979) 3614102.
Vol �% __ Pg 02 70_
BRAZOSCOUNTY
BRYAN,TEXAS
MINUTES
October 15, 2013
BRAZOS COUNTY COMMISSIONERS COURT
REGULAR MEETING
!.J' Signature Page.0
HJ File Stamped Aaenda.pdf
0 Sign in sheet.pdf
A regular meeting of the Commissioners' Court of Brazos County, Texas was held in
the Brazos County Commissioners Courtroom in the Administration Building, 200
South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on
Tuesday, October 15, 2013 with the following members of the Court present:
Duane Peters, County Judge, Presiding;
Lloyd Wassermann, Commissioner of Precinct 1;
Sammy Catalena, Commissioner of Precinct 2;
Kenny Mallard, Commissioner of Precinct 3;
Irma Cauley, Commissioner of Precinct 4;
Karen McQueen, County Clerk.
The attached sheets contain the names of the citizens and officials that were in
attendance.
Invocation and Pledge of Allegiance -
U.S. and Texas Flag - Chaplain G.H. Jones and Commissioner Catalena.
2. Call for Citizen input and /or concerns.
There was no citizen's input.
3. Presentation(s)
Vol IJP`% Pg.o 71
Presentation by United Way of the Brazos Valley.
The Court heard a presentation by Don Dickenson representative of United Way who
spoke on what United Way does. He asked the Court for permission to speak with the
employees about contributing through a payroll deduction.
Consider and take action on agenda items 4 - 60:
4. Request and recommendation from Texas Agrilife Extension Service for appointment of
the Brazos County Extension Agent - Agriculture and Natural Resources.
0 Item 4. f
Dale Fritz, District Extension Administrator introduced Dusty Tittle as the candidate for
the vacant County Extension Agent - Agriculture and Natural Resources position. His
start date is November 4, 2013.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard,
Peters, Wassermann .
5. Submission of the 2013 Brazos County Tax Roll for approval by governing body per Sec.
26.09 (e) of the Texas Property Tax Code.
ED Item 5.pdf
Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by
Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley,
Mallard, Peters, Wassermann .
6. Consider and take action on amendments to the current animal control order, making
changes for the name change of the shelter Aggieland Humane Society, Inc. and
conforming changes in state law.
ED Item 6.odf
The Court approved as submitted amendments to the current animal control order. A
copy is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters,
Wassermann.
7. Resolution 13 -019 authorizing Brazos County to submit a grant application for and
participate in the 2013 Indigent Defense Formula Grant Program.
ED Item 7.pdf
The Court adopted Resolution 13 -019 authorizing Brazos County to submit a grant
application to participate in the 2013 Indigent defense Formula Grant Fund. A copy is
attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters,
Wassermann.
8. Resolution 13 -020 authorizing the use of an electronic signature for Judge Peters as
Brazos County's Chief Elected Officer in conjunction with the County's contract with
Justice Benefits, Inc., and the delegation of authority to use the electronic signature to
the Brazos County Auditor.
0 Item 8.odf
A copy of Resolution 13 -020 is attached
V o I / % Pg.A /41
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena,
Cauley, Mallard , Peters, Wassermann.
9. Appointment of Philip E. Brown Jr. as a paid Deputy Constable for Precinct 1, effective
October 14, 2013.
Hi Item 9.pdf
The Court approved the appointment of Philip E. Brown Jr. as a paid deputy for Precinct
1 Constable's Department contingent on the appointment being within the allotted
number of deputies.
Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by
Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley,
Mallard , Peters, Wassermann .
10. Re- appointment of Lloyd Wassermann, Commissioner, to the Brazos County Emergency
District (9 -1 -1) Board; term of appointment is 01/01/2014 through 12/31/2015.
10 Item 10.odf
Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by Commissioner
Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard,
Peters, Wassermann .
11. Appointment of Sammy Catalena, Commissioner, to the Brazos County Emergency
District (9 -1 -1) Board; term of appointment is 01/01/2014 through 12/31/2015.
TO Item 11.odf
Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by County
Judge Duane Peters. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard ,
Peters. Wassermann .
12. Consider and take action on request for refund of erroneous payments for property tax in
the amount of $10,075.23 on tax account Property ID # 354786.
10 Item 12. pd
Taxes were erroneously billed to and paid by DWS Development Inc.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters,
Wassermann.
13. Request for out of state travel for Sheriff Chris Kirk to attend training at the Western
States Sheriffs' Association 2013 Annual Fall Meeting in Albuquerque, NM; dates of
travel are October 10 -14, 2013.
10 Item 13.odf
Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by
Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena, Cauley,
Mallard, Peters, Wassermann .
14. Request for out of state travel for Tom Quarles, Fiona Lockhart, and new Assistant Fair
Manager (yet to be hired) to attend the International Fairs and Expositions Convention in
Las Vegas, Nevada, December 7 -12, 2013. All travel expenses will be funded by the
Brazos Valley Fair and Exposition.
0 Item 14.odf
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena,
Cauley , Mallard, Peters , Wassermann .
15. Request for out of state travel for the Emergency Management Coordinator and the
Deputy Emergency Management Coordinator to attend the National Hurricane
Conference in Orlando, Florida. Dates of travel are April 13 -18, 2014.
EI Item 15.odf
Motion: Approve, Moved by Commissioner Kenny Mallard, Seconded by Commissioner
Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters ,
Wassermann.
16. Request approval of hotel for Brad McCaleb, MPO Director, at a rate of $120.00 per
night. Travel is for a NHI Highway Finance Course in Austin, TX and there is no official
"host" hotel.
W Item 16.odf
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters,
Wassermann.
17. Request approval of hotel for Nina Means, Budget Analyst, at a rate of $128 per night.
Travel is for the 23rd Human Resource Management Institute in Austin, Tx and there is
no official "host' hotel.
10 Item 17.0
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena, Cauley,
Mallard, Peters, Wassermann .
18. Request approval to wire transfer up to $35,000 to Texas Health and Human Services
Commission (HHSC) as part of the Texas Healthcare Transformation and Quality
Improvement Program 1115 Waiver. This intergovernmental transfer (IGT) will provide
matching funds to the College Station Medical Center for indigent health care costs
under the Uncompensated Care pool of funds.
ED Item 18.odf
Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by
Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena, Cauley,
Mallard , Peters, Wassermann .
19. Request approval to wire transfer up to $67,500 to Texas Health and Human Services
Commission (HHSC) as part of the Texas Healthcare Transformation and Quality
Improvement Program 1115 Waiver. This intergovernmental transfer (IGT) will provide
matching funds to St. Joseph for the Prenatal Clinic program. This project is under the
Delivery System Reform Incentive Payment (DSRIP) poll of funds.
It Item 19.odf
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters ,
Wassermann.
20. Request approval to wire transfer up to $25,000 to Texas Health and Human Services
Commission (HHSC) as part of the Texas Healthcare Transformation and Quality
Improvement Program 1115 Waiver. This intergovernmental transfer (IGT) will provide
matching funds to Texas A &M Health Science Center for the Health For All
program. This project is under the Delivery System Reform Incentive Payment (DSRIP)
pool of funds.
V9 Item 20.odf
Pg. v1 7T
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard,
Peters, Wassermann .
21. Request approval to wire transfer up to $400,000 to Texas Health and Human Services
Commission (HHSC) as part of the Texas Healthcare Transformation and Quality
Improvement Program 1115 Waiver. This intergovernmental transfer (IGT) will provide
matching funds to St. Joseph for indigent health care costs under the Uncompensated
Care pool of funds.
10 Item 21.0
Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by
Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena, Cauley,
Mallard , Peters, Wassermann .
22. Payment Authorization to Germer PLLC in the amount of $420.00 for general
employment attorney fees; a purchase order was not obtained in advance.
Item 22.odf
Motion: Approve, Moved by Commissioner Kenny Mallard, Seconded by Commissioner
Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters ,
Wassermann .
23. Payment Authorization to Travis County Medical Examiner in the amount of $726.00 for
expert witness testimony on autopsy in murder trial; a purchase order had been obtained
but was closed prior to receiving the invoice.
10 Item 23.0
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters ,
Wassermann .
24. Payment Authorization to Must be Heaven in the amount of $195.70 for meals provided
for jurors for County Court at Law No. 1; a purchase order was not obtained in advance.
[) Item 24.odf
Motion: Approve , Moved by Commissioner Kenny Mallard, Seconded by Commissioner
LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard,
Peters . Wassermann .
25. Payment Authorization to Dallas County Southwestern Institute of Forensic Sciences in
the amount of $4,280.00 for DNA testing done on a murder case; a purchase order was
not obtained in advance.
Item 25.odf
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena, Cauley,
Mallard , Peters , Wassermann .
26. Payment Authorization to LaSalle Hotel in the amount of $181.70 for lodging for two
nights for victim in a murder trial; a purchase order was not obtained in advance.
_� Item 26.odf
27.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters ,
Wassermann .
.�r Item 27.odf
P', Z %
Motion: Approve, Moved by Commissioner Kenny Mallard, Seconded by Commissioner
Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters ,
Wassermann.
28. Authorize the County Judge to sign a Subcontract Agreement between the Heart of
Texas Regional Advisory Council and Brazos County.
ED Item 28.odf
A copy of the agreement is attached.
Motion: Approve, Moved by Commissioner Lloyd Wassermann, Seconded by
Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena, Cauley ,
Mallard, Peters , Wassermann .
29. Request from the Information Technology Department for approval of the Q3 2013
Quarterly Performance Report for the Justice Software Project.
10 Item 29.odf
Ian Soares from the Information Technology Department gave the Court an update on
the project.
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena, Cauley,
Mallard, Peters, Wassermann .
30. Interlocal agreement with the City of Bryan- Brazos County Economic Development
Foundation, Inc for FY 2014.
ED Item 30. pd
31.
A copy of the agreement is attached.
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena, Cauley,
Mallard, Peters, Wassermann .
0 Item 31.odf
Funding Agreement with Texas A &M University for the benefit of Easterwood Airport for
FY 2014.
Commissioner Cauley voiced concern over funding a privately owned enterprise. The
County Judge stated the funds go to A &M and funnel through College Station Fire
Department. The funds never go to a private owner. Commissioner Cauley asked legal
about changing the language. Bill Ballard, Civil Counsel said there was no need to do
so. Commissioner Cauley said she feels like the wording does not properly reflect that it
is for fire protection. The funding agreement was approved as submitted.
Motion: Approve, Moved by Commissioner Lloyd Wassermann, Seconded by County
Judge Duane Peters. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard ,
Peters, Wassermann .
32. Agreement with the Bryan /College Station Chamber of Commerce, Inc. for FY 2014.
19 Item 32.odf
The Court approved as submitted an agreement between Brazos County, Texas and the
Bryan /College Station Chamber of Commerce, Inc. In exchange for funding in the
amount of $10,000, the Chamber will provide programs that stimulate, encourage, and
develop business location and commercial activity in Brazos County. A copy of the
agreement is attached.
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena, Cauley,
Mallard, Peters , Wassermann .
33. Discuss and take possible action on contract with Grayson County for Juvenile
Residential Services.
19 Item 33.udf
The Court approved as submitted a Contract for Residential Services with Grayson
County Department of Juvenile Services. The term of the contract is for one year
beginning September 1, 2013 to August 31, 2014. Cost to Brazos County is as follows:
Standard Residential -$98
Specialized Residential -$140
Psychiatric Medical Review -COST
Psychological Counseling- $65 /hr individual; $25 /hr group
Psychological (Full Battery) -$550
LPC Psychological Evaluation -$220
Medical Services -COST
Dental Services -COST
Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by County
Judge Duane Peters. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard,
Peters, Wassermann .
34. Discuss and take possible action on Service Agreement with Stericycle for medical
waste disposal.
M Item 34.odf
Term of the agreement is for thirty six (36) months from the effective date. Cost to
Brazos County is $105 per month. A copy is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard,
Peters, Wassermann .
35. Request from the Information Technology Department to approve a three year contract
for the ServiceNow annual renewal agreement for the Incident Tracking and
Configuration Management software.
It Item 35.odf
The Court approved as submitted the renewal of a annual service contract with
ServiceNow for Incident Tracking and Configuration Management software. The
subscription term is 36 months. A copy is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters,
Wassermann.
36. Request from the Sheriff's Office for renewal of the annual service agreement with
Southwest Solutions Group for the rolling spacesaver storage system used for storing
evidence.
19 Item 36.Ddf
A copy of the agreement is attached.
Vol. ��%t Pg. 0 %%-
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena,
Cauley, Mallard, Peters, Wassermann .
37. Request from the Sheriff's Office for renewal of the annual service agreement with Voice
Products Service, Inc. for the I- Record Audio and Video Interviewing Equipment for
October 1, 2013 through September 30, 2014
19 Item 37.odf
A copy of the agreement is attached.
Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by
Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena, Cauley,
Mallard , Peters , Wassermann .
38. Approval of permission to advertise RFP # 2013 -89 Renovation of Arena Hall Parking
Lot.
S? Item 38.od1
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner Kenny Mallard. Passed, 5 -0. Members voting Aye: Catalena, Cauley,
Mallard , Peters, Wassermann .
39. Requisition # 00044704 to Wilton's Office Works for the purchase of furniture for the
Brazos County Purchasing Department in the amount of $1,229.58.
D Item 39.odf
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard,
Peters , Wassermann .
40. Requisition #00044705 to Verizon Wireless in the amount of $500.00 for a data plan
using JP 3 Technology Funds.
10 Item 40.0 f
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena, Cauley,
Mallard . Peters . Wassermann .
41. Requisition #00044797 to Sam Packs Ford in the amount of $107,779.52 for the Road
& Bridge department to purchase four trucks.
lb Item 41.odf
Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by
Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley,
Mallard , Peters , Wassermann .
42. Consider and take action on acceptance of the roads (portion of Mesa Verde Drive,
Pawnee Crossing and Tahoma Trail) and associated roadway drainage structures of
Indian Lakes Phase 3 into the Brazos County road maintenance system. Site is located
in Precinct 1.
0 Item 42.od1
Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by
Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley,
Mallard , Peters , Wassermann .
Vol ��% P9. eT %a
43. Consider and take action on the Final Plat of Lots 166A and 175A, Block 9, Saddle
Creek Subdivision Phase 9, being an Amending Plat of Lots 166 and 175, Block 9,
Saddle Creek Subdivision Phase 9; recorded in Official Records of Brazos County,
Volume 10589, Page 17; 2.482 Acres, James C. Stuteville League, A -216, College
Station (ETJ), Brazos County, Texas. Site is located in Precinct 1.
Lh Item 43.odf
Motion: Approve, Moved by Commissioner Lloyd Wassermann, Seconded by
Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena, Cauley,
Mallard, Peters , Wassermann .
44. Request permission to enter private property owned by Bradley and Martha Weeks
located on Straub Road. Project will clean and remove silt, trees and /or brush from
drainage channel. Rip -rap material will be placed in and along channel to control erosion.
This work is being performed for the health, safety and welfare of the general public. Site
is located in Precinct 1.
$D Item 44.odf
Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by
Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley,
Mallard, Peters , Wassermann.
45. Consider and take action on the Halcon Field Services utility permit to construct 8" road
bore under Alexander Road approximately 1,533' southeast of Smith Road. Project will
connect several oil wells in the area. Site is located in Precinct 2.
10 Item 45.odf
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena,
Cauley , Mallard , Peters , Wassermann .
46. Consider and take action on the Halcon Field Services utility permit to construct 8" road
bore under Wallis Road approximately 2,957' southeast of SH 21. Project will connect
several oil wells in the area. Site is located in Precinct 2.
L Item 46.odf
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena,
Cauley , Mallard, Peters , Wassermann .
47. Consider and take action on the Halcon Field Services utility permit to construct 8" road
bore under Dilly Shaw Tap Road approximately 9,974' northeast of FM 974. Project will
connect several oil wells in the area. Site is located in Precinct 2.
kD Item 47.odf
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena, Cauley,
Mallard , Peters, Wassermann .
48. Consider and take action on the Verizon utility permit to bore Leonard Road to install
cable within right -of -way. This project will provide telephone service to customer at
address #7307. Site is located in Precinct 4.
m Item 48.odf
F Vol. z - -_` �.— Pg.. 7,9
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard,
Peters , Wassermann .
49. Approval of Treasurer Report for August 2013.
0 Item 49.odf
The Court voted unanimously to receive, approve and order filed as submitted the
Treasurer's report for August 2013. A copy is attached and made a part of these
minutes.
Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by Commissioner
Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters,
Wassermann .
50. Approval of the following job descriptions for Fiscal Year 2014:
D Item 50,odf
a. Exposition Complex- Class Code 0832 Position 11, Temporary Attendant,
Building and Grounds (1040) temp.
b. Exposition Complex- Class Code 0832 Position 14, Temporary Attendant,
Building and Grounds (1040) temp.
c. MPO- Class Code 2007 Position 1, Intern. Temp.
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena,
Cauley , Mallard , Peters , Wassermann .
MEETING RECESSED
At 10:38 a.m. the County Judge announced the Court would recess the regular meeting
in order to open the public hearing on abolishing the Justice of the Peace, Precinct 2,
Place 2 office. The regular meeting will immediately reconvene at the conclusion of the
public hearing.
MEETING RECONVENED
At 11:38 a.m. the County Judge reconvened the regular meeting.
51. Consideration and possible action on an order abolishing Justice of the Peace Court
Precinct 2 Place 2 at a date to be determined.
D Item 51.odf
Motion: Approve , Moved by County Judge Duane Peters, Seconded by Commissioner
Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard ,
Peters . Wassermann .
52. Request approval from Justice of the Peace Pct. 2.2 for the following deletion of position
effective October 15, 2013 at noon. This will decrease the Justice of the Peace Pct. 2.2
budget for the remainder of the FY 14 in the amount of $39,545.
. Delete Clerk I, JP 2.2, Class Code 0602 Position 1, Group 10 Step 4, Pay Code
014
Commissioner Cauley said she thought this should be removed for studying the impact
on all the JP courts. The County Judge asked Judge Munoz if he would be willing to
take back all the school truancy cases. If he agreed he could keep his third clerk
;, :, %8%/
position. Judge Munoz agreed. Elimination of the third clerk position was removed from
the agenda.
Motion: Remove, Moved by Commissioner Irma Cauley, Seconded by County Judge
Duane Peters. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard, Peters ,
Wassermann.
53. Request approval from Justice of the Peace Pct. 2.1 for the following creation of position
effective October 15, 2013 at noon. This will increase the Justice of the Peace Pct. 2.1
budget for the remainder of the FY 14 in the amount of $39,545.
. Create Clerk I, JP 2.1, Class Code 0618 Position 2, Group 10 Step 4, Pay Code
014
Motion: Remove, Moved by Commissioner Irma Cauley, Seconded by County Judge
Duane Peters. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters ,
Wassermann.
54. Tax Refund Applications for the following:
L Item 54.)d
e Lillie Mae Taplin Brown - overpayment - $28.21
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard, Peters ,
Wassermann.
55. Commissioners Court minutes for the following dates:
• a. September 3, 2013 - Regular Meeting
• b. September 10, 2013 - Regular Meeting
• c. September 17, 2013 - Regular Meeting
• d. September 24, 2013 - Regular Meeting
• e. September 28, 2013 - Special Meeting
• f. September 30, 2013 - Workshop Session
Motion: Approve, Moved by Commissioner Kenny Mallard, Seconded by Commissioner
Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard , Peters,
Wassermann.
56. Budget Amendments.
0 Item 56.odf
a. Budget Amendments FY 12/13 52.1 thru 52.14
52.1 Transfer funds from General Fund Contingency to Brazos Center
52.2 Transfer funds from General Fund Contingency to Court Annex
52.3 Increase budget for Alternative Dispute Resolution
52.4 Realloate funds for Debt Service
52.5 Reallocate funds for Justice of the Peace, Precinct 2.1
52.6 Reallocate funds for 272 District Court
52.7 Reallocate funds for County Court at Law #2
Vol. _ ��% Pg.,IB/
52.8 Reallocate funds for Road & Bridge
52.9 Reallocate funds for Pre -Trial Officer
52.10 Reallocate funds Road & Bridge
52.11 Reallocate funds for District Attorney and CPS
52.12 Recognize revenue for District Attorney and CPS
52.13 Transfer funds from General Fund Contingency to County Attorney
52.14 Transfer funds from General Fund Contingency to Court Support- Criminal
b. Budget Amendments FY 13/14 2.1 thru 2.73
2.1 Transfer funds from General Fund Contingency to Community Support
2.2 Transfer funds from General Fund Contingency to Community Support
2.3 Reallocate funds for JP Technology Fund
2.4 Reallocate funds for General Capital Improvement Fund
2.5 Transfer funds from Non Departmental to County Judge
2.6 Transfer funds from Non Departmental to Veterans Administration
2.7 Transfer funds from Non Departmental to Budget Officer - Administraton
2.8 Transfer funds from Non Departmental to Commissioners Court
2.9 Reallocate funds for Hotel Occupancy Tax Fund
2.10 Transfer funds from Non Departmental to Collections
2.11 Transfer funds from Non Departmental to Treasurer
2.12 Transfer funds from Non Departmental to Risk Management
2.13 Transfer funds from IT to IT Services
2.14 Transfer funds from Non Departmental to Tax Office
2.15 Transfer funds from Non Departmental to Information Technology
2.16 Transfer funds from Non Departmental to Human Resoures
2.17 Transfer funds from Non Departmental to Information Technology
2.18 Transfer funds from Non Departmental to Purchasing
2.19 Transfer funds from Non Departmental to Facilities Maintenance
2.20 Transfer funds from Non Departmental to Landscaping
2.21 Transfer funds from Non Departmental to County Attorney
2.22 Transfer funds from Non Departmental to District Attorney
2.23 Transfer funds from Non Departmental to District Attorney -CPS
2.24 Transfer funds from Non Departmental to District Clerk
2.25 Transfer funds from Non Departmental to County Clerk
2.26 Transfer funds from Non Departmental to County Clerk Records Management
2.27 Transfer funds from Non Departmental to 85th District Court
2.28 Transfer funds from Non Departmental to Associate Judge #1
2.29 Transfer funds from Non Departmental to Juvenile Court Referee
2.30 Transfer funds from Non Departmental to Associate Judge #2
2.31 Transfer funds from Non Departmental to County Court at Law #1
2.32 Transfer funds from Non Departmental to County Court at Law #2
2.33 Transfer funds from Non Departmental to Justice of the Peace Pct. #1
2.34 Transfer funds from Non Departmental to Justice of the Peace Pct. #2.1
2.35 Transfer funds from Non Departmental to Justice of the Peace Pct. #2.2
2.36 Transfer funds from Non Departmental to Sheriff Office Administration
2.37 Transfer funds from Non Departmental to Sheriff Office -Jail
2.38 Transfer funds from Non Departmental to Constable Pct. 1
2.39 Transfer funds from Non Departmental to Constable Pct. 2
2.40 Transfer funds from Non Departmental to Constable Pct. 3
2.41 Transfer funds from Non Departmental to Constable Pct. 4
2.42 Transfer funds from Non Departmental to Juvenile Administration
2.43 Transfer funds from Non Departmental to Juvenile Detention
Vol.
2.44 Transfer funds from Non Departmental to Juvenile Academy
2.45 Transfer funds from Non Departmental to Juvenile Academy
2.46 Transfer funds from Non Departmental to Emergency Management
2.47 Transfer funds from Non Departmental to Expo
2.48 Transfer funds from Non Departmental to Extension Agency
2.49 Transfer funds from Non Departmental to Records Management
2.50 Transfer funds from Non Departmental to Commissioners Court
2.51 Transfer funds from Non Departmental to Courthouse Security
2.52 Transfer funds from Non Departmental to Road & Bridge
2.53 Reallocate funds for Road & Bridge
2.54 Reallocate funds for County Clerk Elections
2.55 Reallocate funds for Juvenile Title IV -E
2.56 Reallocate funds for Juvenile Title IV -E
2.57 Transfer funds from TYC Parole to Juvenile Services - Detention
2.58 Transfer funds from JAG- BXO423 to JAG - 2013 -DJ -BX -0320
2.59 Transfer funds from General Fund Contingency to SO -Jail
2.60 Reallocate funds for SO -Jail
2.61 Reallocate funds for MPO
2.62 Reallocate funds for HAVA - General Compliance
2.63 Transfer funds from General Fund Contingency to Facilities Maintenance
2.64 Transfer funds from General Fund Contingency to Landscaping
2.65 Transfer funds from Non - Departmental to Commissioners Court
2.66 Transfer funds from Non Departmental to District Attorney CPS
2.67 Transfer funds from Non Departmental to District Attorney
2.68 Transfer funds from Non Departmental to Collections
2.69 Transfer funds from SO -Jail to General Fund Contingency
2.70 Transfer funds from County Court at Law #1 to General Fund Contingency
2.71 Transfer funds from County Court at Law #2 to General Fund Contingency
2.72 Transfer funds from JP 2.2 to JP 2.1- REMOVED
2.73 Reallocate funds for Capital Improvement Fund
The Court approved all with the exception of 13/14 -2.72.
Motion: Approve, Moved by Commissioner Kenny Mallard, Seconded by Commissioner
Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena, Cauley, , Mallard , Peters,
Wassermann.
57. Requisition #00044776 to Verizon Wireless in the amount of $455.88 for a data plan
using JP 2.2 Technology Funds.
0 Item 57.odf
Motion: Approve, Moved by Commissioner Lloyd Wassermann, Seconded by
Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley, ,
Mallard, Peters, Wassermann .
58. Requisition #00044798 to Fleet Safety in the amount of $8,583.06 for the Jail to
purchase lightbars for their work crew vans.
10 Item 58.odf
Motion: Approve, Moved by Commissioner Lloyd Wassermann, Seconded by
Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley, ,
Mallard, Peters , Wassermann .
59. Personnel Change of Status.
Personnel Action Forms
Vol Af % Pg._Qi�
Jennifer Salazar told the Court that the Tax Office personnel action form should be
removed as the applicant denied the position. The motion for approval included
removing this particular personnel action form.
A copy of the personnel Change of Status Requests is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters ,
Wassermann.
60. Payment of Claims.
15 Claims Sheel.odl
19 BILL LIST 10.15.13.odf
7114791 through 7114838
Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by Commissioner
LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard,
Peters, Wassermann .
61. Acknowledgement of Brazos Valley Food Bank Independent Auditor's Report and
Financial Statements for the Six Months Ended June 30, 2012.
iD Item 61.odf
The Court acknowledged receipt of the Brazos Valley Food Bank Independent Auditor's
Report and Financial Statements for the six months ending June 30, 2012.
62. Acknowledgement of the Brazos County Expo Fourth Quarter Sales & Marketing
Report.
19 Item 62.odf
The Court acknowledged receipt of the Brazos County Expo 2012 -2013 Sales &
Marketing Report Fourth Quarter July to September, 2013.
63. Acknoweledgement of the Monthly Reports submitted in September 2013.
0 Item 63.odf
The Court acknowledged receipt of the Extension Service reports submitted in
September 2013 and acknowledged receipt of reports from the following County and
Precinct Offices showing revenues collected and remitted to the County Treasurer:
County Clerk
District Clerk
Justice of the Peace Precinct 1
Justice of the Peace Precinct 2, Place 1
Justice of the Peace Precinct 2, Place 2
Justice of the Peace Precinct 3
Justice of the Peace Precinct 4
Constable, Precinct 1
Constable Precinct 2
Constable Precinct 3
Constable Precinct 4
Road & Bridge
Sheriff
Vol. 47 Pg.��
64. Sheriff's report on inmate population.
Sheriff Chris Kirk stated there were 616 inmates in jail, 40 have electronic monitors and 8
are pending for monitors.
65. Announcement of interest items and possible future agenda topics.
There were no announcements.
66. Call for Citizen input and /or concerns.
There was no citizen's input.
67. Adjourn.
Vol /ii !7 P9•�
The foregoing minutes of the Commissioners Court meeting held October 15, 2013 have
been examined and are approved in open Court this 5�" day of
1 V OVMblelr, 2013, in Bryan, Brazos County, Texas.
L( �:
Duane eters
County Judge
Sdmy Ca ena
Commissioner, Precinct 2
Commissioner, Precinct 4
Attest:
Karen McQueen —��
County Clerk
Vol / 'r7 Page 4 P�
Lloyd Wassermarm
Commissioner, Precinct 1
Kenny Mall
Commissioner, Precinct 3
BRAZOS COUNTY COMMISSIONERS COURT -b YVOr��Jh�
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PAGE A— of A
5
BRAZOS County 2013 LEVY TOTALS
G I -BRAZOS COUNTY
Property Count: 122,362 Grand Totals 10/8/2013 9:04,48AM
Land,.-. f,
Homesite: Ii98.491,242
Non Homerift: 1,949,144,015
Ali Market; 1,038,540,189
Timber Market. 0 Total Land 4,586,176,446
011237993 Page 19 of 31 True Automation, Inc.
T
Hornesite:
6,622.286,456
Non Homeste:
4,355,881,463
Total Improvements
9,978,167,918
I-Nonliteal
.,CountA�
Personal Property:
8,179
1,325,064,390
Mineral Property:
46,959
475,978,775
Autos
0
0
Total Non Real
H
1,801.033,165
Market Valm
=
16,365,376,529
Ag:
iNon Emempt
Exam V
P
Total Productivity Market:
1,037,955,879
5114,310
Ag Use-
43,279,593
6,300
Productivity Loss
994,676,286
Timber Use:
0
0
AppralsodValue
15.370,700,243
Productivity Loss:
994,676,286
578,010
Homestead Cap
27,419.033
Assessed Val"
=
15,343,281,210
011237993 Page 19 of 31 True Automation, Inc.
BRAZOS County
; ,.xe a
2013 LEVY TOTALS
. a ng.....
ou
DP
43,937,847
39,795,983
Gl - BRAZOSCOUNTY
178,019.33
399
Property Count: 122,362
1,001,307
897,067
Grand Totals
4,055.14
101812013 9,04:48AM
14ExOmptlon,
- ount^
Local-,
2,972,989.60
3,017,420.09
7,706
AB
14
33,024,407
0 33,024,407
OAO
1
CHODO (Partial)
15
8,078,428
0 8,D78,428
3,199,494.56
8,116 Freers Taxable (-) 853,467,467
DP
420
0
0 0
DPS
10
0
0 0
DV1
258
0
2,332,012 2,332,012
DV1S
16
0
80,000 80,000
DV2
173
0
1,679,716 1,679,718
DV2S
5
0
37,500 37,500
DV3
160
0
1,674,250 1.674,260
DWS
2
0
20,000 20,000
DV4
245
0
1,355,020 1,355,020
DWS
62
0
690,319 690,319
DVHS
171
0
28,261,314 28,261,314
DVHSS
13
0
1,595.964 1,595,964
RO
EX
12
0
2,314.128 2,314,128
EX (Prorated)
1
0
186,211 166,211
EX -XD
31
0
1,092,471 1,092,471
EX -XD (Prorated)
22
0
293,218 293,216
EX -XG
7
0
545,156 545.156
_
Duane Peters
EX -XI
5
0
924,840 924,840
RiC
EX -XJ
16
0
30,923,690 30,923,690
County Judge
EX -XL
2
0
166,190 188,190
EX -XN
50
0
10,645,950 10,545,950
EX -XR
1
0
3,740 3,740
EX -XU
19
0
27,543,330 27,543,330
EX -XV
1,833
0
1,970,966,117 1,970,966,117
EX- XV(Prorated)
21
0
1,733,092 1.733,092
EX366
24,988
0
954,096 954,096
FR
41
65,334,521
0 65,334,521
OV65
8,216
563,652,025
0 563,652,025
OV65S
32
2,066,048
0 2,066,048
PC
16
4,303,410
0 4,303,410
SO
1
0
0 0 Total Exemptions
(-1 2,762,377,163
Net Taxable = 12,580,904,047
e z
1.
; ,.xe a
Actual ,
. a ng.....
ou
DP
43,937,847
39,795,983
167,895.18
178,019.33
399
DPS
1,001,307
897,067
3,836.61
4,055.14
10
OV65
1,363,034,619
812,690,987
2,972,989.60
3,017,420.09
7,706
OV65S
158,430
83,430
0.00
OAO
1
Total
1,408,132,203
853.467,467
3,144,721.59
3,199,494.56
8,116 Freers Taxable (-) 853,467,467
Tax Rate
0.487500
Freeze Adjusted Taxable 11,727,436,580
MaO Rare: 0.416800
Mao Tax:
51,568,612.92
16S Rate: 0.070700
IaS Tax:
6.747,363.24
Protected IaS Rate: 0.000000
Protected IaS Tax:
0.00
Ag Penalty:
548.49
Total Levy 60,316,524.65
Tax tndemera Finance Value:
O
G1237993
Page 20 of 31
True Aubomatlon. Inc.
vcr.
COMMISSIONER COURT MINUTES OF
OCTOBER 15, 2013
ARE CONTINUED IN VOLUME 188 PAGE 1
Vol. / 97 pg.�
COMMISSIONER COURT MINUTES OF
OCTOBER 15, 2013
ARE CONTINUED FROM VOLUME 187
I
BRAZOS COUNTY ANIMAL CONTROL ORDINANCE
AN ORDINANCE OF THE COMMISSIONERS COURT OF BRAZOS COUNTY,
TEXAS, TO
ESTABLISH A RABIES CONTROL PROGRAM, RESTRAINT OF CERTAIN
ANIMALS,
DESIGNATE A LOCAL ANIMAL CONTROL AUTHORITY, REGULATE
DANGEROUS DOGS,
DECLARE A PUBLIC NUISANCE AND PROVIDE PENALTIES PURSUANT TO
CHAPTERS 822 AND 826 OF THE TEXAS HEALTH & SAFETY CODE.
WHEREAS, the Commissioners Court of Brazos County is authorized by Chapter 822
of the Texas Health & Safety Code to enact a local ordinance to regulate the registration
and restraint of animals; and
WHEREAS, the Commissioners Court of Brazos County is authorized by Chapter 826
of the Texas Health & Safety Code to enact a local ordinance to require rabies
vaccinations and other measures as a means to prevent the dangerous spread of rabies;
and
WHEREAS, it is the intent of the Commissioners Court to enact this animal control
ordinance in an effort to protect the public health and safety of Brazos County residents
and encourage the humane treatment of animals;
NOW, THEREFORE, BE IT ORDERED BY THE COMMISSIONERS COURT
OF BRAZOS COUNTY, TEXAS, THAT: The following provisions be adopted this
the day o '2013.
SECTION 1. INTENT AND AUTHORITY
Section 1.1 Authority. These regulations are adopted by the Commissioners Court of
Brazos County, Texas acting in its capacity as the governing body of Brazos County,
Texas as authorized by Chapters 822 and 826 of the Texas Health & Safety Code.
Section 1.2 Intent. It is the intent of the Commissioners Court of Brazos County, Texas
to enact this ordinance in order to protect the public health and safety of the citizens of
Brazos County and the Commissioners Court hereby declares that this ordinance is
necessary for the immediate preservation of the public peace, health and safety. This
ordinance is further intended to encourage the humane treatment of animals and prevent
cruelty to animals.
Page 1 of 17
Section 1.3 Strict Liability. Unless otherwise indicated, any person who violates a
section of this ordinance shall be strictly liable for such violation and shall be subject to
the penalties herein established.
Section 1.4 Municipal Ordinances to Supersede. This ordinance shall not prevent a
corporate municipality within the county from establishing any rules and regulations to
control animals within its corporate limits. Any such ordinance established by said
corporate municipalities shall supersede this ordinance thereby preventing dual
enforcement. In such cases, this ordinance will not be enforced within the corporate
limits of any municipality.
SECTION 2. DEFINITIONS
As used in this ordinance, the following words and phrases shall have the following
meanings:
Section 2.1 Animal Control Officer: Any person(s) designated by the Brazos County
Sheriff or his designee to perform the duties outlined in this ordinance.
Section 1.2 Animal Owner: Any person who owns, keeps, or has custody or control of
an animal.
Section 2.3 Bite: Any puncturing, tearing, or scratching of the skin caused by an animal.
Section 2.4 Cat. Felis Carus.
Section 25 Dangerous Dog: A dog is dangerous if it:
a) makes an unprovoked attack on a person causing bodily injury and the attack
occurs in a place other than an enclosure in which the dog is being kept; or
b) commits unprovoked acts in a place other than an enclosure in which the dog is
being kept and those acts cause a person to reasonably believe that the dog will
attack and cause bodily injury to that person.
Section 1.6 Dog: Canis Familiaris.
Section 2.7 Domestic Animal. Any animal that is owned, kept, or controlled by a person
other than those with a wildlife exemption.
Section 28 Holiday. Those days designated as official holidays by the Brazos County
Commissioners Court.
Section 19 Animal Cruelty: Any treatment of an animal which deprives the animal of
necessary sustenance, including necessary food, clean water and adequate shelter for
protection from weather, or any treatment which constitutes torment, physical abuse,
mutilation, or lack of proper veterinary care (Penal Code: 042.92).
Page 2 of 17
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Section 2.10 Public Nuisance: Any animal or animals that unreasonably annoy humans,
endanger the life or health of other animals or persons, or substantially interfere with the
rights of citizens, other than their owners, to the enjoyment of life or property. The term
public nuisance shall mean and include, but not be limited to, any animal that:
a) damages the property of anyone other than its owner;
b) molests or intimidates pedestrians or passersby;
c) chases vehicles or bicycles;
d) excessively and repeatedly makes unprovoked disturbing noises including, but not
limited to, continuous and repeated howling, barking, whining or other utterances
causing unreasonable annoyance, disturbance or discomfort to the neighbors or
others in close proximity to the premises where the animal is kept or harbored;
e) attacks other domestic animals;
Section 271 Restraint An animal shall be deemed to under restraint if it is:
a) tied in such a way as to prevent it from leaving the owner's premises and from
being within ten (10) feet of any public road driving surface;
b) totally enclosed in a fence constructed in such a way as to prevent it from leaving
the owner's premises. The use of a wireless fence which transmits either a high
frequency sound or a pulse stimulus shock and that is intended to train the dog to
stay on the premises will be considered a means of restraint; or
c) accompanied by a responsible person who is able to control it with a leash.
Section 212 Serious Bodily Injury: An injury characterized by severe bite wounds or
severe ripping and tearing of muscle or tissue that would cause a reasonably prudent
person to seek treatment from a medical professional.
Section 213 Stray: Any animal subject to these regulations that is roaming without
physical restraint and whose ownership is not readily ascertainable shall be deemed a
stray. Absence of a rabies tab and/or a tag identifying the owner on any animal subject to
these regulations is evidence of its status as a stray.
Section 2.14 vaccinated: An animal which has been currently and properly injected with
a rabies vaccine, licensed for use in that species by the United States Department of
Agriculture and administered by a veterinarian licensed by the State of Texas.
Section 215 Wild Animal. All species of animals that naturally exist in an unconfined
state and are usually not domesticated shall be deemed wild. This definition, which
creates a rebuttable presumption, shall apply whether or not the wild animal has been
confined for any duration in any fashion.
Section 2.16 Farm Livestock: Refers to cattle, hogs, sheep, goats, mules, horses, jacks,
jennets, or poultry raised or used on a farm or ranch for food or the production of legal
income.
Section 217 Designated caretaker. A person to whom the owner of an animal has given
specific authority to care for the animal and who has not been designated, by using the
pretext of being a designated caretaker, to circumvent the Veterinary Licensing Act
Page 3 of 17
(Chapter 801, Texas Occupations Code) by engaging in any aspect of the practice of
veterinary medicine (including alternate therapies).
SECTION 3. LOCAL ANIMAL, CONTROL AUTHORITY
Section 3.1 Designation of Animal Control Officer. The Commissioners Court of
Brazos County, Texas, hereby designates the Brazos County Sheriff as the local animal
control authority and creates the position of Animal Control Officer within the Sheriffs
Office to assist with the following:
a) formulation of rules and procedures to be approved by Commissioners Court for
the enforcement of this ordinance;
b) supervising the implementation, administration and enforcement of this
ordinance.
Section 3.2 Duties of Animal Control Officer. The Animal Control Officer or his
authorized designee will be responsible, for, but not limited to, the following duties as set
forth in this ordinance and to carry out provisions of the State laws pertaining to control
and eradication of rabies.
a) Animal bites — receive and investigate reports of animal bites within Brazos
County in a timely manner. Bites occurring within municipalities having animal
control ordinances will be referred to the proper municipal authority.
b) Quarantine — perform immediate and proper quarantine procedures for animals
suspected of having rabies. Animals may be placed in approved animal shelters,
approved veterinary hospitals or owners' approved premises.
c) Destruction — perform immediate, if warranted, proper and humane destruction of
certain animals described in this ordinance.
d) Citations — Issuance of citations for various violations and offenses set forth.
e) Records — Provide necessary data and reports on a periodic basis as required by
Commissioners Court.
Section 3.3 Interference with the Animal Control Officer and Penalty. It shall be
unlawful for any person to intentionally or knowingly, by act or omission, physically
interfere with, molest, hinder, or prevent the Animal Control Officer from the official
discharge of the duties herein prescribed. Any person who violates a provision of Section
3 shall be guilty of a Class B misdemeanor.
Section 3.4 Designation of Caretaker.
considered the designated caretaker of e
immediately upon intake at the shelter.
Aggieland Humane Society shall become
(subject to reclamation by the owner).
The Aggieland Humane Society shall be
stray, impounded or surrendered animal
Immediately upon intake or surrender, the
the full owner of the animal in question
SECTION 4. LICENSING AND REGISTRATION & FEES
Section 4.1 Animals to be Licensed. Registration of all cats and dogs will be required.
It would be encouraged to have Rabies Tags on the animal for identification purposes.
The fee for Brazos County Registration and tag is $15.00 per year for each dog or cat.
Page 4 of 17 ____
Vol
The fee for replacement of Brazos County tag is $1.00 per tag. The County license
expires on the anniversary of the rabies vaccination.
SECTION 5. RABIES CONTROL PROGRAM
Section 5.1 Rabies Vaccination. No person shall own, keep, or harbor within the county
any dog or cat over the age of three (3) months unless such dog or cat has a current rabies
vaccination. A rabies vaccination is required. Any person moving into the county shall
comply with this section within ten (10) days after having moved into the county.
Section 5.2 Certificate of Vaccination. Upon vaccination, the veterinarian shall execute
and famish to the owner of the dog or cat a certificate using a form furnished by the
veterinarian. The veterinarian shall retain a duplicate copy. Such certificate shall contain
the following information.
a) the name, address and telephone number of the owner of the vaccinated dog or
cat;
b) the date of vaccination;
c) the type of rabies vaccine used;
d) the year and number of rabies tag; and
e) the breed, age, color, and sex of the vaccinated dog or cat.
Section 5.3 Rabies Tag. Concurrent with the issuance and delivery of the certificate of
vaccination, the veterinarian shall furnish to the owner of the vaccinated dog or cat a
metal tag. The owner of the dog or cat shall attach the metal tag to the collar or harness
of the vaccinated dog or cat, serial numbered to correspond with the vaccination
certificate number, and bearing the year of issuance and the name of the issuing
veterinarian and his/her address. The owner shall have the collar or harness, with the
metal tag attached, on his/her dog or cat at all times. Any other methodology approved
and accepted by the Texas Department of State Health Services for identification
purposes will be considered by the Animal Control Officer.
Section 5.4 Duplicate Tags. In the event of loss or destruction of the original tag
provided in Section 5.3, the owner of the animal shall obtain a duplicate tag. Vaccination
certificates and tags shall be valid only for the animal for which it was originally issued.
Duplicate tags may be purchased from any practicing veterinarian in Brazos County.
Section 5.5 Proof. It shall be unlawful for any person who owns a vaccinated dog or cat
to fail or refuse to exhibit his copy of the certificate of vaccination upon demand to any
person charged with the enforcement of this order.
Section 5.6 Unvaccinated Animal It shall be unlawful for any person to own, keep or
harbor a dog or cat which has not been vaccinated against rabies, as provided herein,
which cannot be identified as having a current vaccination certificate.
Section S.7Animals Exposed to Rabies.
a) Any person who has reason to believe that any animal, whether or not currently
vaccinated, has been exposed to rabies must immediately report the incident to
the Animal Control Authority.
Page 5 of 17
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b) Any such animal shall be impounded and placed in isolation in a facility
approved by the Animal Control Authority, for such time as is necessary,
depending upon all relevant circumstances, for a licensed veterinarian to
determine that the animal has not contracted rabies.
c) If the owner of the animal cannot provide an approved isolation facility or does
not agree to pay for the facility, the animal shall be humanely destroyed at the
owner's expense.
d) If the animal's owner cannot be identified or located within seventy -two (72)
hours from the time of impoundment, not counting weekends and holidays, the
animal may be humanely destroyed.
e) In addition to any impound fees, any costs directly associated with the
examination, treatment, and/or vaccination of the animal shall be due prior to
release of the animal.
f) Refer to Chapter 826 of the Health & Safety Code.
Section 3.8 Penalty for Violation.
a) Any person who violates a provision of Section 5 shall be guilty of a Class C
misdemeanor.
b) It is a defense to prosecution under this section that the person charged produces
proof of vaccination that was valid at the time the offense is alleged to have
occurred.
SECTION 6. REPORTING BITES FROM ANIMALS SUSCEPTIBLE TO
RABIES
Section 6.1 Report Required Any person having knowledge of a bite to a human by any
warm- blooded animal shall report the incident to the Animal Control Officer as soon as
possible.
Section 6.2 Quarantine Required The owner, if any, of the biting animal shall place the
animal in quarantine as prescribed in Section 7 under the supervision of the Animal
Control Officer.
Section 6.3 Investigation. The Animal Control Officer shall investigate each bite
incident reported.
SECTION 7. QUARANTINE PROCEDURES
Section 7.1 Rabies Quarantine.
a) When an Animal Control Officer has probable cause to believe that the owner of
an animal that has bitten a human has been identified, the owner, if any, will be
required to produce the animal for ten (10) days confinement at the owner's
expense.
b) Refusal to produce said animal constitutes a violation of this section.
c) The ten (10) day observation period begins on the day and time of the bite.
Page 6 of 17
d) The animal must be placed in an animal control facility or a veterinary hospital
approved for that purpose by the Texas Department of Health or on the owner's
property in an approved manner.
Section 7.2 Zoonosis Control Rabies Control and Eradication.
Chapter 169.30, Disposition of Domestic Animals Exposed to Rabies.
a) Not currently vaccinated animals which have been bitten by, directly exposed by
physical contact with, or directly exposed to the fresh tissues of a rabid animal
shall be:
1) humanely killed; or
2) immediately vaccinated against rabies, placed in confinement for 90 days,
and given booster vaccinations during the third and eighth weeks of
confinement. For young animals, additional vaccinations may be
necessary to ensure that the animal receives at least two vaccinations at or
after the age prescribed by the United States Department of Agriculture
(USDA) for the vaccine administered.
b) Currently vaccinated animals which have been bitten by, directly exposed by
physical contact with, or directly exposed to the fresh tissues of a rabid animal
shall be:
1) humanely killed; or
2) immediately given a booster rabies vaccination and placed in confinement
for 45 days.
c) These provisions apply only to domestic animals for which a USDA - licensed
rabies vaccine is available. Zoonosis Control —1 /08 Chapter 826 Rules — 11.
d) In situations where none of the requirements of this section are applicable, the
recommendations contained in the latest edition of the publication titled
Compendium of Animal Rabies Prevention and Control, published by the
National Association of State Public Health Veterinarians, should be followed.
The administration of a rabies vaccine in a species for which no licensed vaccine
is available is at the discretion of the veterinarian; however, an animal receiving a
rabies vaccine under these conditions will not be considered to be vaccinated
against rabies virus in potential rabies exposure situations.
Section 7.3 Owner Refuses Quarantine. If the biting animal cannot be maintained in a
secure quarantine or if the owner chooses not to pay for the quarantine, the animal may
be humanely destroyed, and the brain shall be submitted to a Texas Department of Health
(TDH) certified laboratory for rabies diagnosis, at the owner's expense.
Section 7.4 Wild Animals. No wild animals will be placed in quarantine. All wild
animals involved in biting incidents shall b
brain is not mutilated and the brain shall be
rabies diagnosis.
humanly killed in such a manner that the
submitted to a TDH- certified laboratory for
Section 7.5 Penalty for Isolation.
a) Any person who violates a provision of Section 7 shall be guilty of a Class C
misdemeanor.
Page 7of17
/ 49 8' P9.7—
b) If it is shown on trial that a person has been previously convicted under this
section, no portion of a fine imposed for subsequent violations may be deferred,
suspended or probated.
c) Each day an animal is not produced for quarantine shall constitute a separate
offense.
SECTION 8. PROHIBITION OF A NUISANCE
Section 81 Animals At- Large, Generally, Stray
It shall be unlawful for any person to allow any animal to be a nuisance within the
county. Any animal subject to county regulations that is roaming without physical
restraint and whose ownership is not readily ascertainable shall be deemed a stray and a
nuisance. Absence of a current rabies tag/ or a tag identifying the owner on any animal
subject to those regulations is evidence of its status as a stray. Any animal found to be a
nuisance will be taken into custody by the Animal Control Officer, the Animal Control
Officer shall make every reasonable effort to notify the registered owner and inform that
person of the conditions whereby custody of the animal may be regained. After
reasonable effort to locate the owner has been made by the Animal Control Officer and
they are unsuccessful, the animal will be taken to the animal shelter and impounded.
Animals not claimed by the registered owner within a period of three (3) days in which
the shelter is open to the public a minimum of four (4) hours shall become the property of
the animal shelter.
Section 8.2 Elimination of Stray Animals:
Subject to citation for violation of this order, an owner may claim the animal within this
time period after paying all incurred costs and impoundment fees.
Section 8.3 Animals Creating a Nuisance.
a) It shall be a public nuisance and unlawful for an owner to intentionally,
knowingly or recklessly keep, possess, or control any animal subject to these
regulations in a manner that causes the animal to:
1) Excessively make disturbing noises, including but not limited to
continued and repeated howling, barking, whining or other utterances
causing unreasonable annoyance, disturbance, or discomfort to neighbors
or others in close proximity to the premises where the animal is kept or
harbored.
2) Causes fouling of the air by odor and thereby creates unreasonable
annoyance or discomfort to neighbors or others in close proximity to the
premises where the animal is kept or harbored.
3) Causes unsanitary conditions in enclosures or surroundings in which the
animal is kept or harbored.
4) Shall not interfere or molest a person or their property.
5) Shall not interfere or molest a domesticated animal or livestock on
another individual's property.
b) The animal may be impounded for seventy-two (72) hours, not counting
weekends and holidays.
Page 8 of 17
c) Subject to citation for violation of this order and approval by the Animal Control
Officer of a plan to eliminate the nuisance, an owner may claim the animal within
this time period after paying all incurred costs and impoundment fees.
d) Upon failure of the owner to contact the Animal Control Authority during that
period, the Animal Control Authority may order the animal destroyed without
compensation to the owner.
e) Upon contact with the Animal Control Authority, reasonable arrangements may
be made to continue to impound the animal, at the owner's expense, while a plan
to eliminate the nuisance is devised.
Section 8.4 Penalty for Violation. Any person who violates a provision of Section 8
shall be guilty of a Class C misdemeanor.
SECTION 9. STANDARD CARE
Section 9.1 Under no circumstances shall any person keep at his or her premise more
companion animals than can be properly maintained in a healthy condition (as outlined
below) without presenting a health or safety hazard to the owners, keeper or others and
without constituting a nuisance to the occupants of neighboring properties.
Each owner shall provide for each of his/her animals: (Reference Definition of Domestic
Animal- Section 2.7). (Reference Definition of Farm Livestock - Section 2.16) excluded.
a) Adequate food Adequate food which means access to and the provision of food
that is of sufficient quantity and nutritive value to maintain each animal in good
health; is accessible to each animal; is prepared so as to permit ease of
consumption for the age, species, condition, size and type of each animal; is
provided in a clean and sanitary manner; is placed so as to minimize
contamination by excrement and pests; and is provided at suitable intervals for the
species, age, and condition of the animal, but at least once daily, except as
prescribed by a veterinarian or as dictated by naturally occurring states of
hibernation or fasting normal for the species. The determination of adequate feed
can be made by an animal care professional.
b) Adequate water. Adequate water means provision of continuous access to clean,
fresh, potable water of a drinkable temperature that is provided in a suitable
manner and in sufficient volume to maintain normal hydration for the age,
species, condition, size and type of each animal, except as prescribed by a
veterinarian or as dictated by naturally occurring states of hibernation or fasting
normal for the species; and is provided in clean, durable receptacles that are
accessible to each animal and are placed so as to minimize contamination of the
water by excrement and pests or an alternative source of hydration consistent with
generally accepted husbandry practices.
c) Adequate shelter that is properly cleaned Adequate shelter means provision of
and access to shelter that is suitable for the species, age, condition, size, and type
of each animal; provides adequate space for each animal; is safe and protects each
animal from injury, rain, sleet, snow, hail, direct sunlight, the adverse effects of
heat or cold, physical suffering, and impairment of health; is properly cleaned;
Page 9 of 17
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enables each animal to be clean and dry, except when detrimental to the species.
Under this chapter, shelters whose wire, grid, or slat floors (i) permit the animals'
feet to pass through the openings, (ii) sag under the animals' weight, or (iii)
otherwise do not protect the animals' feet or toes from injury, are not adequate
shelter.
d) Adequate space in the primary enclosure for the particular type of animal
depending upon its age, size, species, and weight Adequate space means
sufficient space to allow each animal to (i) easily stand, sit, lie, turn about, and
make all other normal body movements in a comfortable, normal position for the
animal and (ii) interact safely with other animals in the enclosure. When freedom
of movement would endanger the animal, temporarily and appropriately
restricting movement of the animal according to professionally accepted standards
for the species is considered provision of adequate space.
e) Adequate exercise. Adequate exercise means the opportunity for the animal to
move sufficiently to maintain normal muscle tone and mass for the age, species,
size, and condition of the animal. (The intent is to provide opportunities for
socialization. Lack of exercise, socialization and mental stimulation may lead to
behavior problems such as self - mutilation, destructive behavior, fear and
aggression. A pet needs a relationship with at least one other living being.
Chronic isolation is unnatural and unhealthy for a companion animal. Human
contact that occurs only when food and water are replenished does not constitute
proper attention.)
J) Adequate care, treatment and transportation. Adequate care means the
responsible practice of good animal husbandry, handling, production,
management, confinement, feeding, watering, protection, shelter, transportation,
treatment, and, when necessary, euthanasia, appropriate for the age, species,
condition, size and type of the animal and the provision of veterinary care when
needed to prevent suffering or impairment of health. Adequate treatment means
the responsible handling or transportation of animals in the person's ownership,
custody or charge, appropriate for the age, species, condition, size and type of the
animal.
g) Veterinary care, including emergency treatment when needed or to prevent
suffering or disease transmission. Veterinary care means treatment by or on the
order of a duly licensed veterinarian. Emergency treatment means veterinary
treatment to stabilize a life - threatening condition, alleviate suffering, prevent
further disease transmission, or prevent further disease progression.
Section 9.2 Prohibition of Inhumane Treatment.
a) Any inhumane treatment of any type of animal shall be deemed cruelty.
b) It shall be unlawful for a person to intentionally, knowingly, recklessly or with
criminal negligence, by act or omission, treat an animal inhumanely (Penal Code:
42.092).
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vol L 8 pg,__o I
SECTION 10. DANGEROUS DOGS
Section 10.1 Requirements for Ownership of a Dangerous Dog. Not later than the 30a'
day after the date an owner learns that he/she is the owner of a dangerous dog that is not
to be humanely euthanized, the owner shall:
a) Comply at all times with the requirements set forth in Subchapter D, Chapter 822
of the Texas Health & Safety Code; and
b) Identify the dangerous dog with permanent identification such as a microchip or a
tattoo; and
c) Affix county issued "dangerous dog" tag to the dog's collar that must be worn by
the dog at all times and renewed annually; and
d) Restrain the dangerous dog at all times on a leash, no longer than 6 feet in length,
and a capable adult person has immediate physical control of the leash at any time
the dog is not in a secure enclosure; and secure the dangerous dog with a muzzle
in a manner that will not cause injury to the dog nor interfere with its vision or
respiration but shall prevent it from biting any person or animal when the
dangerous dog is taken off the property of the owner for any reason; and
e) Confine the dog in a secure enclosure that provides the following criteria, fenced
area or structure that is:
1) locked;
2) capable of preventing the entry of the general public including children;
3) capable of preventing the escape or release of a dangerous dog;
4) clearly marked as containing a dangerous dog; and
5) conforms to the requirements for enclosures established by the Animal
Control Authority.
f) Clearly mark the enclosure by posting dangerous dog signs on all sides; and
g) Obtain liability insurance coverage in the amount of at least $100,000.00 to cover
damages resulting from an attack by the dangerous dog causing bodily injury to a
person and provide proof of the required liability insurance coverage to the
Animal Control Authority; and
h) Surgically spray or neuter the dog and provide proof to Animal Control that the
dog has been sterilized; and
i) If the owner of a dangerous dog sells the dog or moves to a new address, the
owner, not later than the fourteenth (10) day after the date of sale or move, shall
notify the Animal Control Authority for the area where the new address is located.
On presentation by the current owner of the dangerous dog prior registration tag
and payment of a fee, the Animal Control Authority shall issue a new registration
tag to be placed on the dangerous dog's collar.
j) The owner agrees to disclose to any boarding facility, veterinary clinic, or animal
trainer, prior to the dog's visit, that the dog is dangerous and notify Animal
Control that the dog is being transported; and
k) The dangerous dog may not be in a public right of way or public place unless it is
being transported to a licensed veterinarian, boarding facility, or training facility;
and
1) The owner must notify Animal Control when the dog is deceased; and
Page I1 of 17
pg._ /,/_
m) If the owner of a dog that has been declared dangerous in another jurisdiction,
moves into this jurisdiction with that dangerous dog, that owner is responsible for
the above rules for housing a dangerous dog; and
n) The owner of a dangerous dog agrees to periodic, unannounced administrative
inspections to monitor if the statutory conditions required for keeping a dangerous
dog have been met.
Section 10.2 Limitations of Ownership of Dangerous Dogs.
a) Only one dangerous dog may be owned per household.
b) No more than two (2) dangerous dogs may remain at any residence for more than
seven (7) days.
Section 10.3 Seizure and Impoundment of a Dangerous Dog. The Court shall order the
Animal Control Authority to seize the dog and shall issue a warrant authorizing the
seizure and impoundment, at the owner's expense of any dog previously determined to be
dangerous if
a) The owner violates any provision of this article or Subchapter D, Chapter 822 of
the Texas Health & Safety Code, as amended; or
b) The dog causes bodily injury to any person or animal.
1) If a previously determined dangerous dog has been seized and impounded
under this section, the Court shall conduct a hearing to determine if the
dog should be returned to the owner, or humanely euthanized. The
hearing must be held not later than the I Oth day after the date on which the
dog is seized or delivered.
2) At the conclusion of a hearing required under this section, the Court may
order that the dog either be returned to the owner in accordance with
subsection (D) of this section or be humanely euthanized.
3) A dangerous dog seized and impounded under this section shall not be
returned to the owner until the owner pays all the fees incurred for
impoundment of the dog and complies with all requirements for ownership
of a dangerous dog set forth in this article and Subchapter D, Chapter 822
of the Texas Health and Safety Code as amended. If all Return to Owner
fees have not been paid and all requirements have not been met within ten
(10) business days after the Court issues the order to return the dog to the
owner, the Court may cause the dog to be humanely euthanized.
An owner of a dangerous dog shall notify the Animal Control Authority,
where the dangerous dog is located, of any attacks the dangerous animal
makes on people or other animals.
Section 10.4 Hearing (IVot#kation of Declaration of Dangerous Dog)
a) The Justice of Peace Court within the precinct of the violation, on receiving a
written report and an impoundment order from the Animal Control Authority,
shall set a time for a hearing to determine whether the dog is a dangerous dog.
The hearing must be held not later than the tenth (1 Oa') day after the date on which
the dog is delivered or seized. The court shall give notice of the time and place of
the hearing to the owner. The notice shall indicate that the owner may appear at
Page l2 X1_7____ ..
the hearing, present evidence, cross examine witnesses, and be represented by
legal counsel. The notice shall also inform the owner that the court shall
determine whether the dog is returned to the owner, or euthanized. The notice
may be given by personal deliver or by mail, it shall cause the notice to be
published one time in a newspaper of general circulation and to be posted in a
conspicuous place at the county's animal impoundment facility, each of which
acts shall be done at least seven (7) business days prior to the date of the hearing.
b) At the conclusion of the hearing, the court may:
1) Determine that a dog is not dangerous, waive any impoundment fees
incurred, and release the dog to its owner, provided that the dog may
continue to be held, if required, for the duration of any rabies quarantine
period as provided by state law; any fees relating to the rabies quarantine
shall be paid by owner.
2) Determine that a dog is dangerous and order the owner to comply with the
requirements for ownership of a dangerous dog set forth in this article and
Subchapter D, Chapter 822 of the Texas Health and Safety Code, as
amended, and release the dog to its owner in accordance with subsection
(D) of this section; or
3) Determine that a dog has killed or caused serious bodily injury to a person
or another animal and order the dog to be humanely euthanized.
c) If a dog is determined to be dangerous the court shall inform the owner in person
or direct animal control authority to notify the owner in person or by certified
mail, return receipt requested:
t) That the dog is dangerous
2) Whether the dog as been ordered to be humanely euthanized.
3) If the dog has not been ordered to be euthanized, what the owner must do
to comply with requirements for ownership of a dangerous dog and
reclaim the dog from impoundment.
4) That the owner has a right to appeal, as provided by law, a determination
of dangerousness or an order to be euthanized.
d) An impounded dog determined by the court to be dangerous shall remain
impounded or confined and will not be released to the owner until the owner pays
all fees incurred for impoundment of the dog and meets the requirements set forth
in Section 9.5. If all impoundment fees have not been paid within 30 days after a
final determination that a dog is dangerous, the dog may be humanely euthanized.
e) Failure of the owner of the dog to appear at the determination hearing shall result
in the Animal Control's declaration becoming final.
Section 10.5 Attacks by Dangerous Dogs.
a) A person commits an offense if the person is the owner of a dangerous dog and
the animal makes an unprovoked attack on another person or animal outside the
animal's enclosure and causes bodily injury to the other person or animal.
b) If a person is found guilty of an offense under this section, the court may order the
dangerous dog destroyed in a humane manner by the local Animal Control
Authority, Animal Shelter, or a licensed veterinarian.
c) In addition to criminal prosecution, a person who commits an offense under this
section is liable for a civil penalty as provided by state law. An attorney having
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Ili / 8 Y Pq. /3
civil jurisdiction in the county where the offense occurred may file suit in a court
of competent jurisdiction to collect the penalty. Penalties collected under this
subsection shall be retained by the county.
Section 10.6 Violations. A person who owns or keeps custody or control of a dangerous
dog commits an offense if the person fails to comply with Section 10.1.
Section 10.7 Defense (Exemptions)
a) It is a defense to prosecution under Section 10.6 or Section 10.7 if that person is a
veterinarian, a peace officer, a person employed by a recognized animal shelter,
or a person employed by the state or a political subdivision of the state to deal
with stray animals and has temporary ownership, custody, or control of the
animal in connection with that position.
b) It is a defense to the prosecution under Section 10.6 or Section 10.7 if that person
is an employee of the institutional division of the Texas Department of Criminal
Justice or a law enforcement agency and trains or uses animals for law
enforcement or corrections purposes.
c) It is a defense to prosecution under Section 10.6 or Section 10.7 if that person is
an animal trainer or an employee of a guard dog company under the Private
Investigators and Private Security Agencies Act, Article 4413 (29bb, Vernon's
Texas Civil Statutes).
Section 10.8 Defense to Declaration of Dangerous Dog. It is a defense to the
determination of any dog as dangerous and to the prosecution of the owner of the dog:
a) If the threat, injury or damage was sustained by a person who at the time was
committing a willful trespass or other tort upon the premises occupied by the
owner of the dog;
b) If the person was teasing tormenting, abusing, or assaulting the dog;
c) If the person was committing or attempting to commit a crime;
d) If the dog was protecting or defending a person within the immediate vicinity of
the dog from an unjustified attack or assault; or
e) If the dog was injured and responding to pain.
Section 10.9 Penalty for Vrolation.
a) Any person who violates a provision of Section 10 shall be guilty of a Class C
misdemeanor.
b) If it is shown on trial that a person has been previously convicted under this
Section, no portion of a fine imposed for subsequent violations may he deferred,
suspended or probated.
c) Each day that a person is found guilty of an offense under this section and the
offending dog caused death or serious bodily injury, the court may order the
dangerous dog destroyed by Animal Control in a humane manner.
d) In addition to criminal prosecution, a person who commits an offense under this
Section is liable for a civil penalty not to exceed $10,000.00. The Brazos
County Commissioners Court under the direction of the appropriate prosecuting
authority may file suit in a court of competent jurisdiction to collect the penalty.
Page 14 of 17
VaI. _ / 8 pg.
Penalties collected under this subsection shall be retained by the county to be
used to defray the cost of administering this regulation.
Section 10.10 Defense. Upon attack by a dangerous animal, the Animal Control
Authority may defend himself/herself, a complainant, or property at the Officer's
discretion, taking such means as necessary in that situation.
Section 10.11 Exception. Dogs maintained lawfully as guard dogs, as defined herein,
shall not be included in the definition of "dangerous animal ". As used in this section the
term guard dog or attack dog means any dog intended to attack intruders that has
completed such professional training and is so certified, or has been trained, such that its
attack can be stopped on command.
Section 10.12 Unattended Guard Dog Prohibited. It shall be unlawful for any person to
leave any guard dog unattended in any place, inside any building unless a warning sign
has been placed in a clearly visible location at the premises. The warning sign shall be
located so that it can be seen by any person before entering the place to which the dog has
access, warning that a guard dog is present. It shall be unlawful for any person to leave
any guard dog unattended in a place outside a building except in a fenced yard, whit a
fence adequate to prevent the dog from leaving the premises.
SECTION 11. FERAL CATS
Section 11.1 Feral Cat Colony, Management. Feral and homeless cats are a result of
natural increase and a continued influx of abandoned and stray unsterilized cats. This
population has been created and perpetuated by human failure to control the breeding of
and take responsibility for owned cats. The non - lethal trap, neuter and return method for
managing colonies is a humane and effective method to control and reduce the population
of homeless cats in colonies. Sterilization decreases nuisance behaviors like roaming,
marking, yowling and fighting. Vaccination and ongoing monitoring of the colonies
decrease public health and safety issues while providing for the welfare of the cats
themselves.
Colony Managers of managed cat colonies shall implement proper management practices
as follows:
a) Daily feeds and waters or arranges for feeding the cats including on weekends and
holidays. Feeding areas should be inconspicuous and kept clean and neat; and
b) Provides shelter from the weather as able; and
c) Humanely traps, or makes a reasonable effort to trap all cats in the colony over
twelve (12) weeks of age and has them spayed or neutered; and
d) Identifies all spayed/neutered cats by ear tipping or ear notching. Microchipping
is required to ensure that cats can be returned to the caretaker; and
e) Takes steps that result in vaccination of all cats in the colony according to state
and local laws; and
1) All cats must be vaccinated at the time of spay /neuter; and
2) Humanely trap and re- vaccinate cats; and
Page 15 of 17
/ 8 /.�
f) Observes cats at feeding times and makes every effort to humanely trap as
necessary and get veterinary care, including euthanasia if needed, for sick or
injured cats in the colony; and
g) Monitors the colony for new cats and kittens and provides care as listed above;
and
h) Obtains the approval of the owner of any property to which the Manager requires
access to provide colony care; and
i) Maintains proof of sterilization and vaccination. These records must be shown to
animal control or the registering entity within 24 hours of request; and
j) Receives training in appropriate colony management practices; and
k) Notifies all property owners adjacent within 300 yards of a feeding station, of the
managed feral cat colony; and
1) Registers with the Aggieland Humane Society.
Section 11.2 Disposition of colony cats:
An animal control officer who has trapped a cat whose ear has been tipped or notched:
• Will return the cat to the colony unless veterinary care is required or the
Manager is not in compliance with managed colony practices.
• Will transport the cat to the Brazos Animal Shelter for identification.
Complaints, failure to comply with management practices:
• Caretakers will have 90 (ninety) days to comply after this ordinance is passed.
• An animal control officer will determine if the description of the cat matches
the description of the cat given by the complainant.
• If a cat from a managed colony is creating a nuisance, then animal control, in
cooperation with the manager and sponsor (registration group) will remove
and relocate the cat.
If the registered Manager fails to comply with the requirements for managed
colonies, there will be a 30 day period to find a replacement or substitute
Manager.
If the Manager fails to comply with the requirements for managed colonies,
the designated agency (registration entity) will be notified within 72 hours or
earlier depending on the severity of the situation before removal of any
animal. The designated agency will attempt to resolve the situation prior to
removal of the cats by animal control.
SECTION 12. ATTACKING DOMESTIC ANIMALS —Refer to State Laws
SECTION 13. LEASH LAW * *ALERT ** (NON- ENFORCEABLE)
Brazos County cannot enforce the "leash law" of animals located in rural Brazos County.
With this in mind the following is a STRONG RECOMMENDATION from the Brazos
County Commissioners Court. Both cities, Bryan and College Station will have an
ordinance making it unlawful for a person to operate an open bed pickup, or an open flat
bed truck, or tow an open flatbed trailer on a public street or highway within their city
limits while a dog or other animal occupies the bed of that truck or trailer, unless they are
secured in a "pet kennel' or other secure vented enclosure, restrained by harness
manufactured for the purpose of restraining animals, or a chain, rope, or other device
Page 16 of 17 -
Vol. _ Pg, / 0/
cross -tied to prevent the animal from falling or jumping from the motor vehicle, or from
strangling on a single leash.
SECTION 14. IMPOUNDMENT FACILITIES AND FEES
Section 14.1 Animal Facilities. The Brazos County Commissioners Court may enter
into contracts or agreements with public, private entities or animal shelters to provide for
the impoundment of animals under this ordinance. Any animal adopted from an animal
facility that has entered into a contract with Brazos County shall require that all animals
adopted be spayed or neutered within forty-five (45) days of the adoption.
Section 14.1 Impoundment. Any dog or cat found to be a stray or a nuisance may be
impounded in the Brazos Animal Shelter by any citizen, and confined in a humane
manner. Immediately upon impoundment of the dog or cat, the Shelter shall make every
reasonable effort to notify the owner and inform such owner of the conditions whereby
custody of the animal may be regained.
Section 14.3 Impoundment Fees. An owner of an animal that has been impounded
under any section of this ordinance shall pay all applicable impoundment fees, as
established by the animal facility and approved by the Animal Control Authority before
retrieving the animal.
Section 14.4 Severance Clause. If any section, sentence, or clause of this ordinance is
for any reason held to be invalid, such decision shall not affect the validity of the
remaining portions of this ordinance.
Section 14. S Repealer.
Section 14.6 Effective Date. This ordinance shall become effective upon passage by
majority vote of the Brazos County Commissioners Court.
PASSED AND APPROVED THIS DAY OF
20_1S.
Duane Peters, County Judge
ATTEST:
Kare McQueen, CountyC,llerk/
!/ Pag 17 of 17
Vol. / kS' / %
Resolution
2014 Indigent Defense Grant Program
WHEREAS under the provisions of the Fair Defense Act, 77i' Regular Session, counties are eligible to
receive grants from the Texas Indigent Defense Commission to provide improvements in
indigent defense services in the county; and
WHEREAS this grant program will assist the county in the implementation of the provisions of the Fair
Defense Act and the improvement of the indigent criminal defense services in this county; and
WHEREAS Brazos County Commissioners Court has agreed that in the event of loss or misuse of the
funds, Brazos county Commissioners assures that the funds will he returned in full to the Texas
Indigent Defense Commission; and
NOW, THEREFORE, BE IT RESOLVED and ordered that the County Judge of this county is designated as
the Authorized Official to apply for, accept, decline, modify, or cancel the grant application for the Indigent
Defense Formula Grant Program and all other necessary documents to accept said grant; and
BE IT FURTHER RESOLVED that the County Judge is designated as the Program Director and contact person
for this grant and the County Auditor is designated as the Financial Officer for this grant.
DULYPASSED AND ADOPTED to a9 of October; U3-in Brygn, Brazos County, Texas.
Karen N
�T:ueen
County Cie
e �
Duane Peters
County Judge
13 -019
Vol. / Pg. -�O
l
Internet Submission Form
After submitting the formula grant application on -line, the following Internet submission
confirmation number was received # . This grant - application
submission was in accordan a Co s Court esolution above.
Duane Peters, County Judge
13 -019
p9. 7 --
8
Resolution
In conjunction with the contract which the Commissioners' Court of BRAZOS COUNTY,
TEXAS has entered into with Justice Benefits, Inc. to assist with obtaining maximum
compensation with regards to the federal alien inmate assistance program, the court is now
aware that the program requires that all reporting to the federal government and all funding
from the federal government will take place via electronic media. The court is now aware that
such filing and receipt will require the electronic signature of the "CEO" (chief elected
officer) for the County. The CEO for the County is recognized by the Criminal Justice
Department to be Duane Peters, County Judge. Therefore:
WHEREAS, the Commissioners' Court recognizing the need for the county to have the
flexibility to communicate electronically with the Federal Department of the
Criminal Justice, . does authorize the County Judge to do so through the use of
providing electronic signatures for the State Criminal Alien Assistance
Program; and
WHEREAS, the Commissioners' Court does further acknowledge that in order to insure that
timely filing of information with the Federal Department of the Criminal Justice
will require the CEO to delegate responsibility for the use of the application of
the accepted electronic signature, does hereby grant the CEO the ability to
delegate such authority to the Brazos County Auditor; and
WHEREAS, the Commissioners' Court does further acknowledge that in order to insure that
timely acceptance of furtds with the Federal Department of the Criminal Justice
will require the CEO to delegate responsibility for the use of the application of
the accepted electronic signature, does hereby grant the CEO the ability to
delegate such authority to the Brazos County Auditor; and
NOW, THEREFORE, KNOWALL MEN BY THESE PRESENT the Commissioners' Court
does require that subsequent to such use of the electronic signature of the CEO, the County
Auditor's Office will submit to the County Judge for review and examination a recap
summarizing the purpose of the information transmitted and the funding anticipated.
DATED this W day of October, 2013 in Bryan, Brazos County, Texas.
Duane Pete —
County Jud
Commissioner Lloyd Wassermann
Precinct 1
Commissioner Me ny Mallard
Precinct 3
ATTES
CcOb --
n McQueen
CCoo�unty Clerk
13 -020
ll
Vo,.
Application for Tax Refund of Overpaylill
or Erroneous Payments
Properly Tax
Form 50 -181
i2
GENERAL INSTRUCTIONS: This application Is for use In requesting a tax refund pursuant to Tax Code Sectlon 31.11 and Comptroller Rule 9.3039.
The refund check will be made payable to the taxpayer and mailed to the taxpayer address provided below.
To apply for a tax refund, the taxpayer or representative must complete Steps 1 through 4.
City, guts, Zrf-&de Phone (area code end number)
...�. !Hurt : , rt.xc:uW ✓.c'F -r-- (
STEP 2 Deseithe tt10 ProPertY.- e..._. _ 'r.s .. i :cx ._f: ,t -rr.. _.,. s-+.:. �.....e . x :t._...i-� .� .. _-r.Yn.. ..
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Address or Location
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Account Number of Prop" Tax, Flarespit Number
pSTEP3�GfeeiheTaxPaymentanfonnalion '._,,,.,,;,
Taxpayer's Reason for Refund (Mach supporting documarrrefion)
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The Properly Tax Assistance Divis ;on at the Texas Comptroller of Public Accounts prorides property tax For more Information, visit our website:
information and resources kx taxpayers, local taxing entities, appraisal districts and appraisal review boards. www. window .state.G.us /taxinfolproptax
76111 • 05-1716
Vol. Pg _.1__
"I hereby apply fort "fun I the ab taxes and certify that the information I have given on this form is true and correct."
sign
-- .-- .. - — - -- -- - - - - -- - - - -
Signs reof TaxpryerA ka 1, Date
If you make a false statement on this Form, you could be found guilty of a Class A misdemeanor or a stale Jail felony under Section 37.10, Penal
Code.
FOR COLLECTOR USE ONLY
This tax refyaQ"q —Mj Approved
sign
— .�— - — - -- —
AuthorhigOlfxrer DDim �
sign+
ham 7
Oplyatpr(a) of Taxing Unx(s)1or Refund Applcaticns Over (inon amours for which Data
governing body approve] is required under Section 31.11, Tax Cade)
2.50- 181 "05 -1216 - --
e_ Application for Tax Refund of Overpayments._.
nor Erroneous Payments
harm*
City.
Conecang Tax
P roPCrty Tax
Form 50 -181
Phone (area code and number)
Cl r n
GENERAL INSTRUCTIONS: This application is'for use In requesting a tax refund pursuant to Tax Code Section 91.11 end Comptroller Rule 9.3039.
The refund check will be made payable to the taxpayer and mailed to the taxpayer address provided bellow.
To apply for a tax refund, the taxpayer or representative must complete Steps 1 through 4.
-
'Ha/ 21 %720-S 9 X- 779 - yP)g- tX0
City. State, Z Prone (area code and number)
Describe the Property
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The Property Tax Assistance Division at the Texas Comptroller, of Public Amounts provides propert y tax For more information, visit our website:
information and resources for taxpayers, local taxing entities, appraisal districts and appraisal review boards. www. window .state.tx.usRaxinfaiproptax
will • 05.1116
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I hereby apply for a above c • d tgKa and certify that the information I have given on this form is true and correct:
sign
here
sgne u,a of Tax rAppfkenl Dam
if you make a Islas statement onrthis form, you could be found guilty or a Class A misdemeanor or a state Jail felony under Section 3ZID, Penal
Code.
FOR COLLECTOR USE ONLY
This tax r IS Approfee d
sign —
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Authorized Officer —__ - -- Date-
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CcllaM((s) of Taxing Uriks) for Refund Appficalfors Over (mart amount for which Date
gmerning body approval Is required under secfor 31.11, Tax Code)
I
13
Brazos County Office of the Sheriff
Christopher C. Kirk — Sheriff
Jim Stewart — Chief Deputy Wayne Dicky — Jail Administrator
TO: Honorable Duane Peters, County Judge
Honorable Lloyd Wassermann, Commissioner Pct.
Honorable Sammy Catalena, Commissioner Pct. 2
Honorable Kenny Mallard, Commissioner Pct. 3
Honorable Irma Cauley, Commissioner Pct. 4
FROM: Sheriff Chris Kirk
DATE: Monday, October 7th, 2013
REF: Request for Approval for Out of State Travel.
AGENDA ITEM DESCRIPTION: Authorization for Sheriff Chris Kirk to travel out of the State of Texas to
attend training at the Western States Sheriffs' Association 2013 Annual Fall Meeting.
SUMMARY STATEMENT: The WSSA Annual Conference is being held in Albuquerque, New Mexico.
Travel dates include Thursday, October 10th through Monday, October 14th, 2013, Sheriff Kirk is a member of
the Executive Board for WSSA, currently serving as the Immediate Past President.
4sResi ct "ysubmtophe C. Kirk
Brazos County Sheriff
chriskirk a,highsheriff.com
PRO D
Duane Peters Date
County Judge
,T 1700 Highway 21 West, `ff Bryan, Texas 77803 -1300{ OFFICE(979) 3614900 '* FAx(979)3614999 T
Vol. ,5
i
SUBCONTRACT AGREEMENT
BETWEEN
Heart of Texas Regional Advisory Council ( HOTRAC)
3000 Herring Avenue, Waco, TX 76708
(254)202.8740 fax(254)202 -8749
Entity Name: EMC, Brazos County
Mailing Address: 110 N. Main #100 Bryan. TX 77803
Contact Name: Chuck Frazier Contact Phone: (979) 821 -1010
REGARDING OASPR/CDC HOSPITAL PREPAREDNESS PROGRAM (HPP)
CONTRACT EFFECTIVE DATE: July 1. 2013
CONTRACT END DATE: June 30, 2014
Purpose: This agreement is to facilitate development of a coordinated regional medical response plan for disaster
preparedness efforts that meets the Office of Assistant Secretary of Preparedness and Response ( OASPR) and the Center
for Disease Control (CDC) requirements and ensures ability, and adequately addresses the health/medical needs of the
population of the Central Texas Region in the event of any disaster /emergency situation.
Agreed Heart of Texas Regional Advisory Council (HOTRACI Responsibilities:
1. Administer OASPR/CDC grant program for the Trauma Service Area (TSA) N.
2. Provide guidance to the preparedness stakeholders regarding the development and implementation of the
OASPR/CDC Healthcare Preparedness Capabilities.
3. Disseminate information from Texas Department of State Health Services (DSHS), Public Health, Emergency
Planning Groups, First Responders, etc., to the regional healthcare coalition in a timely manner to facilitate
hospital and regional medical plan development.
4. Initiate purchase and dissemination of equipment as instructed by the Brazos Valley Healthcare Coalition and
approved by the HOTRAC Board of Directors.
5. Ensure compliance with the DSHS HPP contract.
6. Notify all entities of meeting dates, times, locations, at least two weeks prior to scheduled meetings.
7. Maintain confidentially of proprietary information and after action reports and corrective action plans.
Aareed Entity Responsibilities:
Entity agrees to comply with the Brazos Valley Healthcare Coalition Expenditure Plan and required guidelines of the
FY14/BP2 OASPR/CDC Federal Hospital Preparedness Program Grant as follows:
1. Maintains compliance with the National Incident Management Systems (NIMS).
2. Participate in the evaluation, planning, and implementation of all eight (8) OASPR Healthcare Preparedness
Capabilities including Functions as pertains to your entity and the Trauma Service Area (TSA).
3. Participate in Regional Healthcare Hazard Vulnerability Assessment & baseline assessment of the eight (8)
Healthcare Preparedness Capabilities, as needed.
4. Participate in the regional interoperable communications system(s).
5. Participate in the use of the State ESAR -VHP system (CORES), WebEOC, and EMSystems (EMTrack,
EMRescurce, & HICS), where applicable.
6. Participate in the development of a Regional Emergency Healthcare System -wide All- hazards Plan.
7. Participate as possible in the Texas Emergency Medical Task Force (EMTF) project.
8. Continue to enhance security.
9. Participate in regional training, exercises and corrective actions; provide copies of entity after action reports
within 45 days following completion of exercise.
10. Participate in medical planning for at -risk populations including nursing homes and hospice agencies.
Vol. pu ��O
11. Agree to participate (when available) in all actual emergency response activities in the Region.
12. Agrees to properly store, monitor and maintain all equipment/supplies purchased with OASPR/CDC
funds, to provide required training, and submit documentation to the HOTRAC annually or as requested.
13. Agrees not to move equipment or supplies without written permission of the HOTRAC.
14. Provides access upon request to HOTRAC, state and federal audit of equipment, expenditures, training records,
etc.
15. Must attend 75% of the Central Texas Healthcare Coalition meetings via in person, on conference call, or video
conferencing, when available.
Additionally, if entity is a hospital, the hospital must;
1. Continue to maintain a minimum level of preparedness of PPE (12 -level C complete suits/PAPRs with a
minimum of two in the emergency department).
2. Continue to maintain decontamination capability.
3. Continues to maintain medical surge capacity and isolation capacity; manage a surge capacity of 10% -20% above
the daily - staffed bed average.
4. Participate in the approved, bed tracking system (currently EMResource).
5. Maintain an updated Hospital Fatality Management Plan and Hospital 3 -tier Evacuation Plan.
6. Plans to receive patients that are appropriate for classification and capabilities.
If entity chooses to no longer participate in this program, the entity must provide such intent in writing. Should this occur,
the entity may be asked to return any and all items purchased during the history of the HRSA /OASPRICDC Hospital
Preparedness Program
This document reflects a subcontract to participate in the OASPR/CDC Hospital Preparedness Program. In addition, I
understa ur ent' ay be c b t to federal A -133 audits for expenditures of the OSAPR funds.
- _ r
CEO /Administrator Date
Signed (EPR Committee Representative)
Signed (RAC Executive Director)
Date
Date
' S� rZ 7
0
Receivable
The Quality
approved on
110
Brazos Couna, TX Integrated Justice Management Solution
Deliverable Acceptance Form
was completed by the Brazos County Project Team and was
Brazos County Team Chief Information Officer:
The undersigned are the authorized representatives of the party on whose behalf they are signing
to accept this deliverable.
Accepted and Agreed To:
AMCAD
Y;
(Auth6 ' d Signature)
Steve Pontius
(Print or Type Name)
Program Manager Justice Solutions
(Title)
q.24.1
(Date of Signature)
letio
AMC AD
Brazos County, Department of
Information Technology
(Authorized Signature)
Eric V. Caldwell
(Print or Type Name)
Chief Information Officer, Department of
Information Technology
(Title)
inli5/13
(Date of Signature)
Vol. till' '�� Pg ��
Page 12
�7J
A AIV {6e®
A V'1D
T..� • � ..ba...
AMCAD L.L.C.
1365o Dulles Technology Drive
Suite 400
Herndont VA 20171
.........
913012013
Vol.
Steve Pontius, AMCAD Program Manager
ANICAD reports 2013 third - quarter project performance results
and provides 2013 fourth - quarter project forecasts. The
performance of the project schedule, project deliverables, project
resources and risks are summarized and analyzed, followed by
fourth - quarter project guidance. Project financials are also
reported and summarized.
Brazos County CIJIMS Q3 2013 Project Performance Report
Table of Contents
Executive Summary .....
........... I........... 2
Project Performance Stumnary ................................................................................................. ............................... 2
ProjectIssues and Risks ........................................................................................................... ............................... 3
Project Financials.........
Project Clutge Orders..
Project Schedule Performance
E
Project Activities and Deliverables Completed or "Work In Progress" in Q2 2013 ................ ..............................6
Project Activities and Deliverables Scheduled for Q3 2013 ................................................... ..............................8
Project Resources ....... ...............................
Project Performance Guidance for Q3 2013
Vol.— /Y gy -Pg, 30
a
Executive Summary
This 2013 Third Quarter Project Quarterly Performance report will provide a high level overview of the overall state
oflhe Comprehensive Integrated Justice Information Management System (CIJIMS) Project. It will summarize the
project performance results from July 1 °, 2013 nhrouglt September 30, 2013. Also included in this report is the 2013
founh quarter project performance guidance. Project perfbnnnee results as well as project performance guidance
includes but is not Ihuited to perlbruance analysis and projections relating to the project schedule, deliverable
schedule, scope of work, prgjeci risks and project issues.
Project Performance Summary
The Comprehensive Integrated Justice hmlbmation Management System (CIJIMS) Project remains a positive story
and the project remains on time, per the original project schedule, for the seventh consecutive quarter. Last quarter,
however, it was reported that the project schedule's pert'ormamte, which was in -line with expectations throughout
the 2012 calendar year as well as into the second quarter of 2013, was in jeopardy of holding up toward the back
half of 2013. The short term risks associated with the milestones representing the delivery of the fully integrated
application were in jeopardy of being extended further out into the 2013 calendar year and perhaps the 2014
calendar year.
In summary, the Development Phase of the project has been allected by the setbacks associated with the
development progress of the interfaces between the various systems which comprise the CIJIMS platform as well as
third party interlaces including but not limited to the interface with the DPS system for mandatory CJIS reporting
functionality, per the functional requirements. Interface development is notoriously difficult and almost always
poses risks which relate specifically to time and the project schedule. The Development team is working diligently
to ensure an on time delivery of the production candidate sollware per the original project schedule. This is currently
scheduled for Delivery no later than December I', which will allow for a Iwo and a half month valiclmion period
prior to implementation, as planned.
With all things considered, the project has had an excellent ftrsl seven quarters and this momentum has served as a
catalyst to a successful third quarter in 2013, as tremendous progress has been made against the build out of the
CIJIMS platibrm as well as data conversion activities. This progress will help with the overall project schedule, as
time is being made up as much as possible to compensate for the delays experienced earlier in the year with respect
to the build out of Ile AUMS and AiPS platform. AMCAD's Development team and Product Management learn will
continue to work diligently to ensure a If rely delivery of the filly integrated CIJIMS plalfomr so that the target
implementation date of Q 12014 for the full systcnm go live will be reached successfully.
The following table (Project Summary) provides a quick view of the project controls including Schedule, Resources,
Scope and Risks. Further details surrounding these controls are contained throughout this Brazos County CIJIMS
Q2 2013 Project Performance Report,
Project Summary
Vol. X80 __ pg.-It-
Risks Scope Schedule Resources_
Current ► A ► A
Prior ► ► A A
♦: (green) no problems ►: (amhcr) rtyuires monitoring, may affect suoeessfstl Completion ♦: (red) will prevent a successful cundmiun
In su nmary, the "neutral" outlook and guidnncc for the overall project is being maintained, as Were arc current risks
being monitored which have the potential of affecting the project schedule with respect to delivery dates and
completion dates. This guidance has not changed ftoni the previous quarter's guidance and the "neutral" outlook is
being maintained.
Last quarter's "neutral" guidance for project risks has been maintained for the fourth quarter, as no new risks have
been identified in the third quarter. last quarter's "neutral" guidance for project scope has been upgraded to
`positive" for the fourth quancr, as there has been substantial progress made on the buyout orthe RMS component
of CIJIMS platform. The scope issue surrounding the RMS functionality was a significant risk and this has been
neutralized for the short terra, as negotiations surrounding the pricing arc ongoing. Am October target date for the
finalization of the contract modification authorizing die use of a subcontractor to provide an RMS solution is being
targeted. Last quarter's `positive" guidance for the project schedule has been downgraded to "neutral ", as there have
been near tens headwinds associated with the build out of Utc various interfaces which arc pan of the CIJIMS
platform, in addition to the potential addition of the RMS platform to the CHIMS platform. However, the original
target go live date in the first quarter ol'2014 is being maintained in the revised project schedule. Additional details
on this risk have been document in the subsequent sections of this Q3 2013 Quarterly Project Performance Report.
Lastly, the "positive" guidance for project resources has been maintained for the third gtwner, as the complications
surrounding the Development team in Herndon have been dealt with successfully. While there may be minor
setbacks associated with these complications, no near terns risks have been identified with project resources.
Details on this fourth quarter guidance may be found within this Brazos County CIJIMS Q3 2013 Project
Performance Report in Weir respective sections.
Project Issues and Risks
As project issues arise, they arc tracked and niouifored closely by the project team. In We event where they pose
risks to the health of the project in any way, they arc documented as a risk and that risk is monitored on a weekly
basis until the risk has been successfully mitigated. During the last two quarters of the project, two issues were
identified. Those issues had been upgraded to risks, as both of those risks have the potential of impacting the project
schedule.
The Development Phase poses the greatest drallcngcs to the success or the CIJIMS Project, as this phase deals
exclusively with the build out of the CIJIMS application in preparation fir final system validation prior to
implementation. In the 2013 CIJIMS QI Project Performance Report and in the Q Executive Oversight Committee
Meeting, it was documented that the development and delivery of the CIJIMS application was behind schedule due
to two top Development managers leaving AMCAD for other career opporwnities. Additionally, it was documented
that a scope issue has surfaced, as Were were several stakeholders who believed that basic RMS system (Records
Management System) functionality is pan of AMCAD's scope. This issue has been resolved, as discussiruts
surrounding the scope discrepancy have been held and a mutual understanding of the underlying issue has been
reached. That said, a subcontractor for an RMS solution has been identified and AMCAD is working with the
County to finalize a contract modification to include an RMS platform in the scope of work. Price negotiations arc
ongoing and in due time, an agreed upon price will be reached. Aside from these project risks, no other new risks
were identifned in the third quarter of the project.
Vol, l 8�_ P9• ��—
Project Financials
Sonic project deliverables have invoices associated with them and sonic do not. Within the third quarter of 2013, the
following deliverables which have invoices associated with them were submitted on time per the original project
schedule and approved by Brazos County:
1. Deliver the Q3 2013 Quarterly Project Performance Report
2. Complete the AIMS Gap Analysis Sessions
3. Complete the AUMS System Requirements Specifications Document
4. Complete the AiJMS JAD Sessions
5. Complete the AUMS System Design Document
These deliverables were invoiced upon completion within die third quarter of 2013 and totaled $340,000.80. To
date, all project invoices have been settled anduo invoices are outstanding.
For dme short tents look ahead schedule, time following deliverables arc scheduled to be delivered and approved
within the fourth quarter of 2013:
1. Install the AUMS Onsite Test Environment
2. Conduct End User Training Against the AiJ111S
3. Complete AiCMS and AiCS User Acceptance Testing
4. Complete ROAM and AiPS User Acceptance Testing
S. Complete AiJMS User Acceptance Testing
6. Deliver the CIJIMS Data Conversion Assessment Plan
7. Deliver the CIJIMS Data Conversion Plan
S. Deliver the CHIMS Data Conversion Scripts
9. Deliver the Q4 2013 Quarterly Project Performance Report
These deliverables, when invoiced within the fourth quarter of 2013, will Iota] 5435,000.00.
Project Change Orders
Potential change orders (PCO's) may be opened at the request of Brazos Comity or AMCAD. PCO's, when
approved, become Change Orders (CO's). Change orders, by nature, will typically impact the scope of the project,
project costs as well as the project schedule.
Mien a potential change in these areas is forecasted, a PCO is created and tracked on the Potential Change Order
Log (PCO Log). There have not been any PCOs opened in the third quarter of 2013. The majority of die PCOs
which have been opened were opened during die Gap sessions in the Design Phases. This is a nornial result from the
Gap analysis process and it is a positive sign, as it reflects active participation from the SMEs during the Gap
process. Other PCOs were opened as the result of normal project discussions. While it was highly possible that
additional PCOs would be opened during lire Development Phase, there have not been any opened yet.
A PCO will remain a PCO until Brazos County provides AMCAD with the Notice to Proceed (NTP) with the PCO.
An MP is an informal decision trade by Brazos County to have AMCAD explore the PCO in greater depth and
provide a Change Order for the review and approval from the CIJIMS project team as well as the Project's
Executive Oversight Committee. After the review of the item has been completed, Brazos County may determine
whether or not they want to proceed with the change.
von. / 8"� Pg. 3✓
To date, AMCAD has issued tcn change orders to Brazos County for review and approval as well as tar record.
Eight of the ten change orders dealt with enhancements which were requested by the Design Phase One participants
and two of them were -zero sum change orders reflecting the license fee for Apex SQL which AMCAD will be
purchasing for Brazos County as well as the revised project schedule. Out of the other eight change orders, several
of them were also zero stun change orders while come of then carried a cost. The total of the change orders which
were issued to Brazos County totaled $73,760.00, which comes to an average of $8,195.00 per change order.
Per die contract, AMCAD will not invoice against any of these change orders until the change order has been
formally executed and We work described in the change orders has been successfully completed by AMCAD. The
change orders will remain in a pending state until Brazos Comity informs AMCAD of their decision to approve or
deny the issued change orders.
Project Schedule Performance
The project schedule has remained intact since the beginning of the project and all project tasks which have been
scheduled to be completed to date have been completed on time, per the original project schedule. In some cases,
project activities have begun early in order to hedge against risks associated with delays, as many of these tasks are
part of the critical path on the project schedule. This has yielded project schedule results which arc in line with
expectations.
Looking at die short lent look ahead schedule, the development of the CIJIMS system as well as data conversion
related activities are scheduled to be completed over the next quarter and a half in preparation for go live in the first
quarter of 2014. These activities are on schedule to be completed per the original project schedule. After these
activities arc complete, the project will officially close out the Development Phase which also includes the data
conversion activities and the Implementation Phase will begin. At the end of Q4, preparations will be made to go
live on the new application in the first quarter of 2014 per the original project schedule.
The short tern look ahead schedule for the next two quarters of the project schedule have been provided, below. For
additional infomnation surrounding the individual project activities contained in this short terns look ahead schedule,
please reference the subsequent section of the Project Schedule Perfornnance section of this Q3 2013 Project
Performance Report.
eta 81ma Conversion
521 days 1 Fri 1113112 Fri 1110114
162
Date Ckansing Activities
241 days
_I
Fn V13112 Fit 12114/12
2
SCL Stagalg Database Loading Acivides
1241 days
Fn 1/13112 Fri 12/14ft2
2
Deliver SOL Staging Database
Odays-
Fri .12114/12 / Fri 12/14/12
156,157
Deliver Sample Images �. —___�
0 days
Fri 12/14112 {{II Fri 12/14112
150,157
Data Comrenlon Assessment
411 drive
Fri 2124112 I_ Fri A20r13
Allocate Resource for
Deliver Data Conversion Assessment Report
Acceptance of Data Conversion Assessment
1 R
Data Conversion Pi an
Develop Data Conversion Plan _
Alocate Resovce for Data Conversan Plan
Consultaftwnput
Deliver Data Convanlon Plen
30 days 1 Mon Bf12rl3 i Fri 820113
5 days Mon 6/24113 1 Fri 528113
ViVANIEV
Brazos
Brazos
Brazos..
1.2FS +30 days l AmCad/Brs
t! 158
- --
AmCadl&a
162
AmCad
Amced
127
i Brazos
166 I Brazos
787FS•10 days_,__
30 days 1 Mon &17!13 1 Fri 726113 1 167FS•10 days
Odays-1 Fri
Pq
Brazos
AmCad
' Acceptance of Dala Conve rat Nl Pion - _ - 10 days , Mon 7129/13 Fn 8!9113 171
Braze 1
�_ Conversion Scripta
40 days Mon &121131 Fn 1014/13
_
Develop Baseline Conversion Saipte . _
40 days Mon 8112/13 Fd_fO/M13
_..
I
172
AmCad
�_ Deliver Baseline Conversion Scripts
0 days I Fri 1014113 Fri 1014113
174
AmCad
i Data conversion Vatldation
io says Mon 10/71171 FN 1HOfU r
_ _ 1
Conduct Data Conversion Dry Run #1
15 days Mon 1017113 Fn 10125113
175
AmCad
I Awdanu wnM Exception HardGn9_______
130 dsYs Mon 1N7 /13 Fri 111115/13
. _.
175
AmCadl &ezo_s
Provide Dry Run Feetlbaek
30 days Mon 1017A3 Fd 11115/13
175 '{I
_i
&azoa 1
._ Conduct Date Conversion Dry Run 42_
20 days Mon 11 /16l13TFd 12/13!13
1 T9 I
_ _ _
AmCad
_ -
Assistance with Exception Handlap
_
1 20 days Mon 11118!13, Fn 12/13113
179
AmCad/Bfazos i
Provide PqRun Feedback _ .
j
20 deya Mon 11/18/131
Fri_ 12113/13 l
_ 179
Brazos _
Conduct Data Conversion Dry Run 03
15 days Mon 17/18/13
Fn 1/3!14
182
AmCsd
Assistance with Exception Handling
20 days Mon 12I18Ii3
Frl 1110114
182
AmCad/Brazos
Prowda Dry Run Feedback _
-
20 days Mon 12116113
Fri 11110014
182
i
..Brazos. -__.;
Development
„
]41 days Mon 12!3112
Mon 3124!14 !
„
Application Custormzadans
341 days Mon 1213112
Mon 3r14/14 i
_ DeAVat Customized AppAUtlon Code
Odays Mon 120/14
i Mon 1120114
202
_AmCadBrazas _
Padorm Final System C_o_nflgrsa4on
90 days ITus 11119113
Mon 3124114
200
arm _ ,
Implementation
1105 days [Mora 121211)
Fr14146114
�_Tratning Plan
30 days Mon 1212113
Fn 1/10114
_
- --
Develop Training Plan
-
20 days Mon 1212113
Fri 12127113
192,1B0FS -10
deya
AmCad
Allocate Resource for Training Plan Consultation
20 days Mon 12/16/13
_ Fd 1!10114
_1 .82180
raz
_. Bos -
DsAver Training Plan,
..O days Fn 12127113
Fit 12@7113
207
AmCad '
_
Acceptance of Training Plan _ _
Sdays Mon 12004/3
FO 113/14 1
_ 209
_ Brazos
' Training Needs Assessment
10 days Mon 1/6H4
i Fri 1117114
_
'_ Develop Training Needs Assessment
3days � Mon1M /14
Wed IM/14i
_Z10
AmCad
_
Dekver Trainmg Needs Assessment _
0 days Wad 1!&14
Ijj
Wed 11W14 T
212
_ AmCad „ 1
I` Complete Tralning Needs_ Assessment
7 days , Thu 1 /9/14
Fri 1/17114
213
Brazos
i_ Train" Documentation _
125 days I Mon 121M 31
to tq/14_
Develop Training Documenbeon
20 days Man 1212113
I Fd 12/27/1)
197,IWFFS -10 'v
days
AmCacl
Deliver Trainmg Documenta lbn
_ Odays Fd 12127113
Fd 12127!13
218
_ AmCad _
j . .__
Acceptance of Training _Documentation
5 days Mon ---------- 12130113.
Fd 113114 -
217
Brazos _
Ens Readiness Checkfist
Z5 days 121118/13 - Fri 1117114 -
Develop Site Readiness Checklist _
i 2g days Mon 12118113
Fd 1/10/14 1
192,180 i _ AmCad
Dekver Sne Readlneaa Cheekllat
1 0 days i Fn 1/10114
Fri 1/10/14 11-
220
AmCad
_
Acceptance of SAe Readiness Checklist
15 days I Mon 1 /13114
Fri 1!1)/14
_221
&azw
Conduct End -User Training
20 days I Mon 224/14
Fri 3121/14
218 i
AmCad/Brazos
Mack Go-live
5 days i Mon 3117114
Fd 3121114
223FS -5 days _
AmCadIBrazo_s 1
�Flnal Image Comeralon
I 3 days Wad 328114
-Fri- 912 &14 224FS•2 days
AmGd
Final Data conversion
, 3 days Wed 326114 - Fd 32fl�14
224F5.2 days
Jl{
_. AmCad
ACUptanca of Final Data Comleralon
I
0 days Fri 328!16 I Fri 328!14 i
228
Brazos
IFnal gvafam
I 1 day FA 3/28/14 Fd 3128-/14 1
227FS -1 day I
Brazos
The tasks which have been completed within the third quarter of 2013 as well as the tasks which are scheduled to
begin in the fourth quarter of 2013 have been documented and summarized in the section, below.
Project Activities and Deliverables Completed or "Work In Progress" in Q3 2013
1. Design Phase Three Ai3MS Design Sessions
e The Phase Three AUMS design sessions have been completed on time, per the revised project
schedule.
6
Vol• 1 O Pq .�5 _
• The AiJMS design sessions replaced both the gap analysis sessions as well as die JAD sessions.
• During the JAD sessions, the fwtctional requirements which were written specifically for the
AUMS application were reviewed and compared to the ARMS application's designs and
functional specifications. During these JAD sessions, AMCAD received input on the base AUMS
platform from the users of the jail application.
• This review yielded a full system design which will satisfy the funclionahty contained in the
functional requirements. These designs have been included in the AIMS System Design
Document.
• The AUMS design sessions have yielded the AUMS System Requirements Specifications
Docmnent as well as the ARMS System Design Document.
2. Design Phase Three AIMS System Requirements Specifications Document
• The AUMS System Requirements Specifications Document has been completed on lime, per the
revised project schedule.
• The AUMS System Requirement Specification Document has been included within the AUMS
System Design Document.
• The sections of the AUMS System Design Document which represent the AUMS System
Requirements Specifications Document, docmnents every Jaii'Managemenl centric requirement
from the Functional Requirement Specification document mid specifies what the system must be
able to do in order to satisfy the functional requirements.
• The AUMS System Requirement Specifications Document has been reviewed with die Phase
Three design participams as group, ht real time. This allowed for an immediate approval of the
AUMS System Requirements Specifications and eliminated the need to have each individual user
review the specifications by themselves on their own time.
3. Design Phase Three AUMS Design Document
• A finalized AUMS System Design Document was the input to the design sessions.
• An approved AUMS System Design Document was the output of the design sessions.
• The AUMS System Design Document is the blueprint for all development efforts against the
functional requirements which were reviewed during the design sessions.
• The AiJMS System Design Document contains the design solutions which will be implemented in
order to satisfy the functional requirements which relate to the AUMS.
• The AUMS System Design Document was written prior to the beginning of the design sessions
with the users who participated in lie design of the AUMS system. This allowed the panicipants
to be presented with a proposed design.
• In sonic cases, the users determined that they would like to see modifications or adjustmens made
to the design solution. Those changes were implemented updated in real time for the group to
review.
• This review system allowed the users to be presented with the proposed design solutions while
providing feedback as a group, rather than having them reviews the AUMS System Design
Document in full, by themselves and on their own lime aller die design sessions.
• The document was submitted to the IT Department for final approval. Once the document has
been approved by both groups, it will become a historical document and a project artifact. No
changes will be made to the document after it has been approved.
• Any changes or modifications to die contents of the AUMS System Design Document will be
handled via the change management process, per the project management plan.
4. Ongoing Effort of System Configuration With Production Values
Vol. e0__
Pg.
• The configuration of the AiCMS application with Brazos County's production values has been
completed on time, per the revised project schedule.
• The configuration of the AWS application with Brazos Cony's production values has been
completed on time, per the revised project schedule.
• The collection of the Brazos County production values for the AUMS application has been
completed and the final configuration or the AUMS application is scheduled to be completed on
time, per the revised project schedule.
• The configuration of the AUMS application with Brazos Comity's production values is scheduled
to be completed within the fourth quarter of 2013 and prior to the deployment of the production
candidate software onsite.
• Completing these tasks prior to the delivery of the completed CIJIMS software will put the project
ahead of schedule out the final conGguralion of the systems and will minimize the risks associated
with any project delays.
Project .Activities and Deliverables Scheduled for Q4 2013
1. Development of the CIJIMS Application
The CIJIMS application consists of AiCMS, AiPS and AUMS.
Over the course of the fourth quarter or2013 and the first quarter of 2014, ongoing development
efforts surrounding the CIJIMS application will be in focus in preparation for a first quarter 2014
go live date.
The CIJIMS production candidate is scheduled to be deployed onsite for final system acceptance
within the fourth quarter of 2013.
2. AiCMS, ATS and AICS Data Conversion Plan and Data Assessment Plan
• While the data conversion plats atsd data assessment plan are listed in the statement of work as two
separate deliverables, they arc actually one in the same. A single document will be written to
satisfy these two deliverables.
• The AiCMS Data Conversion and Data Assessment Plan will contain table mapping logic, column
level mapping and field level mapping logic.
• The AiCMS Data Conversion and Data Assessment Plan will contain lookup value mapping logic,
where the code values within the TSG production system are mapped to the code values within the
AiCMS application. This ensures that converted values will be snapped to their corresponding
values within AiCMS.
3. RUMS and AICS Data Conversion Plan and Data Assessment Plan
• While the data conversion plan and data assessment plan are listed in the statement of work as two
separate deliverables, they are actually one in the same. A single document will be written to
satisfy these two deliverables.
• The AUMS Data Conversion and Data Assessment Plan will contain table mapping logic, column
level mapping and Geld level mapping logic.
• The AUMS Data Conversion and Data Assessment Plan will contain lookup value mapping logic,
where the code values within the TSG production system are mapped to the code values within the
AUMS application. This ensures that converted values will be mapped to their corresponding
values within AIJMS.
4. AiCMS, AiPS, AfJMS and AICS Conversion Scripts
Vol
• The AiCMS, AiPS turd AiCS Data Conversion Plan and Data Assessment Plan as well as the
AUMS and AiCS Data Conversion and Data Assessment Plan will be used as inputs when writing
the final data conversion scripts.
• The conversion scripts for all of the data which will reside in one or more of the applications
which make up the CI11MS plait'omi will be compiled into a single document for uniformity and
will satisfy the Data Conversion Script deliverable, when approved by Brazos County.
Project Resources
AMCAD's onsile project team retrains consistent with one Program Manager and Two Business Analysts on a fill
time bases. In addition, Developers, Database Administrators acid System Architects will be available, as needed.
These resources have and will continue to be heavily involved in the Development Phase of the CIJIMS project.
They have spent several ntamhs onsile preparing for conversion related activities as well as obtaining production
values I'or the production configuration of the CINNIS application. This staffing plan has not chtmged since the
beginning of the project and no changes to this resource allocation are being Ibrecasied at this time. At this point in
the project, AMCAD is placing a high premium on schedule performance and is doing whatever passible to ensure
that de project maintains the originally approved go live date in the first quarter of 2014.
Project Performance Guidance for Q4 2013
The CI11MS project has shown consistency and sound performance over the first seven quarters of the project. All
project dcliverables slated for the first seven quarters have been submitted and approved on tine, per the original
project schedule. While there is a near tent headwind ftcing the project in tents of schedule performance, the
guidance for the project remains neutral.
The project has seen a great deal of participation and excitement by everyone involved, which has been a short teml
catalyst for the overall health and success of the project. This momentum will be sustained as the project enters into
the back half of the critical Development Phase, The Design Phase of the project has been fomtally closed out and
the completion of the development efforts against the CI11MS application as well as die completion of conversion
related activities is now in focus. As the project progresses through the fourth quarter, preparations for a system go-
live will be underway, as the target go -live date in the first quarter ol'2014 is being upheld.
The project schedule outlook remains aggressive and the project teum will continue to work aggressively in order to
meet the project schedule and delivery dates. The aggressive nature of the project schedule and the deadlines
associated with the deliverables are being monitored consistently. Whenever possible, project activities are being
started early and ahead of the project schedule to hedge against risks associated with tasks not getting completed on
time. A conservative guidance on the project schedule as well as the overall CIAMS Project remains intact as the
project kicks o0'the second to last quarter of the CIRMS project.
For imy questions, continents or concerns regarding this Project Quarterly Performance Report, please contact Steve
Pontius.
Respectfully submitted,
Steve Pontius
AM_.CAV I "Technology I Innovation I Progress"
Program Manager I AMCAD Justice Solutions
602.908.9856 - Cell
vol. /fig 3�'
Brazos County, TX Comprehensive Integrated Justice Information Management Solution
Deliverable Acceptance Form
Brazos County TX Comprehensive Integrated Justice Information Management Solution
This Brazos County Project Quarterly Performance Report Q3 2013 represents a project
deliverable, defined in the terms of the Brazos County Project Schedule and Contract.
§ 6.5 CIJIMS Project Quarterly Performance Report Q3 2013
CIJIMS Project Quarterly Performance Report Q3 2013
The § 6.5 CIJIMS Project Quarterly Performance Report Q3 2013 has been accepted and
conforms to the Quality Assurance and Acceptance Plan for Project Related Services Rendered.
toot
Page 11
30
STATE OF TEXAS §
COUNTY OF BRAZOS §
INTERLOCAL AGREEMENT BETWEEN
CITY OF BRYAN, TEXAS
BRAZOS COUNTY, TEXAS; AND
CITY OF BRYAN AND BRAZOS COUNTY ECONOMIC DEVELOPMENT
FOUNDATION, INC.
THIS INTERLOCAL AGREEMENT is entered into by and between the City of Bryan
( "City"), a Texas home -rule municipal corporation, Brazos County ( "County "), a political
subdivision of the State of Texas, and the City of Bryan and Brazos County Economic
Development Foundation, Inc. ( "BBCEDF "), a Texas Transportation Code local government
corporation ( "Agreement "), and is effective for all purposes as of October 1, 2013 ( "Effective
Date ").
WHEREAS, the respective participating governments (the "Parties ") are authorized by
the Interlocal Cooperation Act, LOC. GOV'T CODE ANN. §791, to enter into an agreement for
to administer a program for local economic development; and
WHEREAS, in 2009, the City coordinated with the County with regards to the creation of
the BBCEDF for the purpose of promoting the development of an industrial park in an
unincorporated area of Brazos County, just outside the city limits; and
WHEREAS, the City and the County have shared equally in the responsibilities
associated with the formation, operation, and funding of the BBCEDF; and
WHEREAS, the BBCEDF entered into several contracts for the purchase of real estate
that will be developed, marketed, and governed as the Texas Triangle Industrial Park and Inland
Port ( "Park "); and
WHEREAS, the County wishes to contract with BBCEDF as its agent pursuant to TEX.
LOC. GOV'T CODE ANN. §381.004 to administer the County's program for local economic
development in the Park; and
WHEREAS, the City wishes to contract with BBCEDF as its agent pursuant to TEX.
LOC. GOV'T CODE ANN. §380.001 to administer the City's program for local economic
development in the Park; and
WHEREAS, the BBCEDF has contracted with various vendors to provide services
related to the development, marketing, and sale of the land in the Park, and has incurred other
operational expenses set forth in its annual budget; and
WHEREAS, the City and the County have determined that it is in the best interests of
their citizens that the BBCEDF be supported in the development of Park because the economic
impact of new jobs, increased property value, and additional utility revenue will benefit the local
economy; and
NOW THEREFORE, in consideration of the mutual covenants and agreements herein
contained, the Parties agree as follows:
A. Annual Budget
1. BBCEDF adopts an annual budget showing reasonably anticipated revenue and expenses for
each year. The annual budget is subdivided into an operational component and a real
property purchase component.
2. Once a budget has been approved by the BBCEDF Board of directors it will be submitted to
the Brazos County Commissioner's Court and the Bryan City Council for review and
approval. The City and County agree to make an annual lump sum payment sufficient to
cover respective portions of the annual budget within thirty (30) days following approval of
the budget by both governing bodies. Each governmental entity's obligation to make a
payment is conditional upon the approval of the budget by the governing body of each
governmental entity.
B. Operational Costs
3. The BBCEDF budget will include the operational costs associated with the maintenance,
development, and marketing of the Park. The operational budget may be offset by any
grants, gifts, interest income, or other unencumbered revenue received by the BBCEDF.
4. The City will be required to pay up to fifty percent (50 %) of the operational costs of the
BBCEDF, and the County will required to pay up to fifty percent (50 %) of those operational
costs.
C. Real Property Purchase Costs
5. The BBCEDF budget will include costs associated with the purchase of the real property that
constitutes Phase I of the Park, also known as the Wheeler tract. Those costs are to be
subdivided between the City and the County, as previously agreed, with the County paying a
higher percentage of the annual cost in order to compensate for expenditures by the City for
infrastructure improvements being made by the City. For this year the annual contribution
from the County shall be $90,471.24, and the annual contribution from the City shall be
$64,622.40.
6. The BBCEDF budget will include costs associated with the purchase of the real property that
constitutes Phase 1I of the Park, also known as the Diebel tract. The BBCEDF has an option
to purchase the Diebel tract, which requires annual option fee payments. The option fee
payment for this Agreement is $80,525.00 and will be paid in the same manner as operational
costs of the BBCEDF.
Vol
D. Total Annual Contribution for Current Fiscal Year
7. The BBCEDF shall receive the following sums:
a. The City shall contribute $163,911.00 to the BBCEDF this fiscal year.
b. The County shall contribute $189,759.84 to the BBCEDF this fiscal year.
E. Miscellaneous
8. Annual Approval. The obligations of the City and the County under this Agreement are
subject to annual approval by the governing bodies of each entity.
9. Term. This Agreement shall continue in force for one (1) year from the Effective Date, or
until the real property constituting the Park has been sold or transferred to another entity, the
debts and obligations of the BBCEDF have been paid, and the BBCEDF dissolves pursuant
to its governing documents and state law, whichever occurs fast.
10. Severabiliri. If any provision of this Agreement is held to be illegal, invalid or
unenforceable under present or future laws effective while this Agreement is in effect, such
provision shall be automatically deleted from this Agreement and the legality, validity and
enforceability of the remaining provisions of this Agreement shall not be affected thereby,
and in lieu of such deleted provision, there shall be added as part of this Agreement a
provision that is legal, valid and enforceable and that is as similar as possible in terms and
substance as possible to the deleted provision.
11. Texas law to apply. This Agreement shall be construed under and in accordance with the
laws of the State of Texas and the obligations of the parties created hereunder are
performable by the parties in the City of Bryan, Texas. Venue for any litigation arising under
this Agreement shall be in a court of appropriate jurisdiction in Brazos County, Texas.
12. Sole Agreement. This Agreement constitutes the sole and only Agreement of the Parties
hereto respecting the subject matter covered by this Agreement, and supersedes any prior
understandings or written or oral agreements between the parties.
13. Amendments. No amendment, modification or alteration of the terms hereof shall be binding
unless the same shall be in writing and dated subsequent to the date hereof and duly executed
by the parties hereto.
14. Rights and Remedies Cumulative. The rights and remedies provided by this Agreement are
cumulative and the use of any one right or remedy by either party shall not preclude or waive
its right to use any and all other legal remedies. Said rights and remedies are provided in
addition to any other rights the parties may have by law, statute, ordinance or otherwise.
15. Incorporation of Recitals. The determinations recited and declared in the preambles to this
Agreement are hereby incorporated herein as part of this Agreement.
Vol / 60 r �!�
16. Interpretation. The parties acknowledge that each has had the assistance of counsel in the
review of this agreement, no one party is to be deemed the author of the agreement, and
ambiguities shall not be resolved against any party. The caption headings of this Agreement
are for reference only and shall not affect its interpretation. This Agreement is entered into
for the exclusive benefit of the parties hereto and not for any other third parties. Nothing in
this Agreement, expressed or implied, is intended to confer upon any person or entity not a
party to this Agreement any rights or remedies under this Agreement.
17. Duolicate Originals. The parties may execute this Agreement in duplicate originals, each of
equal dignity. If the parties sign this Agreement on different dates, the later date shall be the
effective date of this Agreement for all purposes.
Executed this _ day of , 2013.
CITY OF BRYAN ATTEST
Jason P. Bienski, Mayor
APPROVED AS TO FORM
Janis K. Hampton, City Attorney
Mary Lynne Stratta, City Secretary
B CMCounty APPROVED AS T ORM
�, � ,. 9
Duane Petersdge B ill lard, Asst. Coun orney
BRYAN BRAZOS COUNTY ECONOMIC DEVELOPMENT FOUNDATION, INC.
Jason P. Bienski, President
�43
31
- FUNDING AGREEMENT
BETWEEN TEXAS A &M UNIVERSITY
AND BRAZOS COUNTY
This Funding Agreement ( "Agreement'), is effective October 1, 2013, by and
between TEXAS A &M UNIVERSITY, (hereafter "TAMU "), a member of The Texas
A &M University System, an agency of the State of Texas, for the benefit of Easterwood
Airport, and BRAZOS COUNTY, TEXAS ( "County "), a political subdivision of the State
of Texas.
RECITALS
WHEREAS, TAMU provides the services necessary to enable local citizens to
travel by private aircraft or scheduled commercial airliner, and maintains and operates
the facilities at Easterwood Airport, including but not limited to the terminal, runway and
all associated safety facilities and functions, for general and commercial aviation; and
WHEREAS, pursuant to the TEXAS TRANSPORTATION CODE Chapter 22, the
County recognizes that improving, equipping, maintaining, operating, regulating,
protecting, and policing an airport is a governmental function exercised for a public
purpose and that Easterwood Airport provides a public service to the County;
THEREFORE, in consideration of the mutual rights, obligations and covenants
contained herein, TAMU and County agree as follows:
AGREEMENT
SECTION I
TERM OF AGREEMENT
1.01 This term of this Agreement is from October 1, 2013 through September 30,
2014.
SECTION II
PAYMENT
2.01 County, for and in consideration of the services to be provided to County, agrees
to pay to TAMU a flat fee of SIXTY -FIVE THOUSAND FOUR HUNDRED AND NO /100
DOLLARS ($65,400.00) as a contribution to the cost of Aircraft Rescue and Fire
Fighting ( "ARFF ") coverage on Easterwood Airport. County will pay out of current
revenues, the full amount due within thirty (30) days of receiving an invoice from TAMU.
2.02 TAMU acknowledges that any and all funds provided to TAMU by the
County under this Agreement shall be used solely for operational expenses. No
funds provided by the County shall be used to purchase or repair any real
2014 F.asterwood Airport Agreement Page 1 of 6
fl
-- - property -'or fixtures of real property, including but not limited to building,
repairing or maintaining improvements of any kind.
2.03 TAMU acknowledges the fee fairly compensates it for the services and functions
it is to provide pursuant to this Agreement.
SECTION III
TERMINATION
3.01 TAMU or County may unilaterally terminate this Agreement, at any time and for
any reason, or no reason, by giving the other sixty (60) calendar days prior written
notice delivered pursuant to Section 4.01 of this Agreement.
SECTION IV
NOTICES
4.01 Notices required under this Agreement must be given by certified mail, registered
mail, or personal delivery, addressed to the parties listed below. TAMU and /or County
can change this notice address by sending to the other party a notice of the new
address. Notices should be addressed as follows:
TAMU: Texas A &M University
Department of Contract Administration
1182 TAMU
College Station, Texas 77843 -1182
(979) 845 -0099 (Telephone)
County: Brazos County Commissioners Court
200 S. Texas Avenue, Suite 310
Bryan, Texas 77803
(979) 361 -4102 (Telephone)
Notices transmitted by United States mail or commercial mail courier shall be
deemed completed upon deposit in the United States mail or with the commercial
carrier.
SECTION V
MISCELLANEOUS
5.01 Contractual Agreement: TAMU and County expressly acknowledge this
Agreement is intended and should be construed as a contract by and between TAMU
and County. Nothing in this Agreement is intended to create an agency relationship,
partnership, joint venture, or any other such relationship.
1014 Emiemood Airport Agreement Q X/ Page 1 of 6
/ v v �
- ' 5A2 "Severability: Failure by TAMU or County to insist on strict - performance of any
requirement of this Agreement will not be construed as a waiver or relinquishment of
such requirement in future instances, but such requirement will continue and remain in
full force and effect.
5.03 Appropriation of Funds: All obligations of TAMU are subject to the appropriation
of sufficient funds for such obligations by the Legislature of the State of Texas. Failure
by the Legislature to appropriate funds to TAMU sufficient to continue to perform under
this Agreement relieves TAMU from the obligation to perform during the period of non -
appropriation.
5.04 Successors and Assigns: This Agreement is binding upon TAMU and County and
their respective successors in office or interest and assigns. This section is not to be
construed as authorizing assignment by TAMU or County without the express written
consent of the other party.
5.05 State Agency: County expressly understands TAMU is an agency of the State of
Texas, and nothing in this Agreement is intended to be, or should be construed as a
waiver or relinquishment by TAMU of its rights to claim such exemptions, privileges and
immunities as provided by law. TAMU expressly understands that County is a political
subdivision of the State of Texas and that nothing in this Agreement constitutes an
express waiver of governmental immunity from liability or lawsuit.
5.06 Governing Law: This Agreement is construed under and in accordance with the
laws of the State of Texas.and is performable in Brazos County, Texas. In addition, by
statue, mandatory venue for all legal proceedings against TAMU is to be in the county in
which the principal office of the governing officer is located.
5.07 Dispute Resolution: Any dispute between County and TAMU regarding this
Agreement will be governed by Alternative Dispute Resolution for Use by Governmental
Bodies, Chapter 2009, Texas Government Code, and any applicable Model Rules
promulgated by the Office of the Attorney General andlor the State Office of
Administrative Hearing of the State of Texas. Any notice of dispute tendered by County
should be addressed to the University Contracts Officer of TAMU. Any notice of dispute
tendered by TAMU should be addressed to the County Judge of Brazos County.
5.08 Amendment or Modification: This Agreement may be modified or amended in
writing by the mutual consent of the parties with modification being attached to and
incorporated into this Agreement by this reference for all purposes.
5.09 Information Furnished by Recipient: No later than thirty (30) days prior to the end
of the Agreement term or any renewal anniversary date, TAMU shall furnish to County's
Auditor documentation establishing the use of funds received by TAMU from the County
as a result of this Agreement. TAMU will cooperate in the provision of all necessary or
relevant information requested by County's Auditor to properly account for all funds
provided by County and expended or received by TAMU as a result of this Agreement.
1014 Easterw d Airport Agreement
e Y y14
Page 3 of
TAMU agrees that County, or its designated representative, shall have the right to
review and to copy any records and supporting documentation pertaining to the
performance of this Agreement. TAMU agrees to maintain such records for possible
audit for a minimum of three (3) years after the termination date of this Agreement,
unless a longer period of records retention is stipulated. TAMU agrees to allow the
auditor(s) access to such records during normal business hours and to allow interviews
of any employees who might reasonably have information related to such records.
TAMU agrees County, or its designated representative, shall further have the right to
review and to copy any records and supporting documentation for prior years in which
County provided funds to TAMU under prior Agreements. Any audit will be conducted
by County personnel or an independent third party, as determined by the Brazos County
Commissioners Court. If the Brazos County Commissioners Court determines that the
audit will be conducted by an independent third party, all costs and expenses
associated with said audit will be solely paid for by County.
Annual financial statements (audited if available) are due to County within six (6)
months of completion.
EXECUTED in duplicate origin s, each of which shall be of full legal force and effect as
a singular original, this 25 day of -54F'P Crq�013, by TAMU.
"TAMU"
TEXAS A &M UNIVERSITY
By: 1.:Q6W x4
DEAN K. ENDLER
Interim University Contracts Officer
APPROVED AS TO FORM:
KATHERINEk%K ILkHT
Assistant Gene sel
Office of General Counsel
The Texas A &M University System
2014 Easterwood Airport Agreement
pQ.
Page 4 of 6
EXECUTED in duplicate originals, each of which shall be of full legal force and effect as
a singular original, this _ day of OC -tom 2013, by County.
"COUNTY"
BRAZOS COUNTY
By:
DUANE PETERS
Brazos County Judge
ATTEST:
EN MCQUEEN
Brazba County Clerk
..-
BILL BALLARD
Civil Division Counsel, Brazos County
`By law, Brazos County Civil Division counsel may only advise or approve contracts or
legal documents on behalf of its clients. It may not advise or approve a contract or legal
document on behalf of other parties. Our review of this document was conducted solely
from the legal perspective of our client. Our approval of this document as to form was
offered solely for the benefit of our client. Other parties should not rely on this approval
and should seek review and approval by their own respective attorney(s).
2014 Easterwood Airport Agreement
Page 5 of 6
- -- -.. - ACKNOWLEDGEMENTS
STATE OF TEXAS
COUNTY OFBRAZOS
BEFORE ME, the undersigned authority a Notary Public in and for the State of
Texas, on this day personally appeared DEAN K. ENDLER, Interim University Contracts
Officer, Texas A&M University, known to me to be the person whose name is
subscribed to the foregoing instrument and acknowledged to me that he executed for
the purposes and consideration therein expressed and in the capacity therein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this Z`J f4l day
of 5 VYLLQ �k , 2013.
It
STATE OF TEXAS §
COUNTY OF BRAZOS §
&4 M - YYwiyu
Notary Public, State of Texas
My Commission Expires: WI 1'
BEFORE ME, the undersigned authority a Notary Public in and for the State of
Texas, on this day personally appeared DUANE PETERS, County Judge, Brazos
County, Texas, known to me to be the person whose name is subscribed to the
foregoing instrument and acknowledged to me that he executed for the purposes and
consideration therein expressed and in the capacity therein stated.
/� GIVEN UNDER MY HAND AND SEAL
LL
of - etD�qe.1% , 2013.
i ................. «. ...........
It '%7A
,,':�,:
BNhany Eokstrom
}' ;q;'•.b
Notary Public
t �,;•• • ', j
'Ra
STATE OF TEXAS
a ..... ...............................
My Canm- W. 0f)109%15
2014 Easterwood Airport Agreement
OF OFFICE this 1454'1 day
n K/ 0 kL
Notary Public, Stfp of Texaspa� _
My Commission pires: 009 15
IL�'�I / IF e Pa _
Page 6 of
3Z
THE STATE OF TEXAS §
COUNTY OF BRAZOS §
AGREEMENT BETWEEN BRAZOS COUNTY, TEXAS
AND THE
BRYANICOLLEGE STATION CHAMBER OF COMMERCE, INC.
THIS AGREEMENT ( "Agreement') is made and entered into the J V day of
October, 2013, by and between BRAZOS COUNTY, TEXAS, a body corporate and
politic under the laws of the Slate of Texas, (hereinafter referred to as "County "), and
the BRYAN/COLLEGE STATION CHAMBER OF COMMERCE, INC., a Texas non-
profit corporation (hereinafter referred to as "Chamber").
RECITALS:
WHEREAS, the Commissioners Court of Brazos County desires to stimulate,
encourage, and develop business location and commercial activity within the County;
and,
WHEREAS the County wishes to contract with Chamber as its agent pursuant to
TEX. Loc. GOVT CODE ANN. §381.004 to stimulate, encourage, and develop business
location and commercial activity in Brazos County; and,
WHEREAS, the County desires to diversify its economy, increase and broaden
its tax base, provide more and better employment opportunities for its citizens and
promote the general public welfare; and,
WHEREAS, it is important to the County to attract and expand retail business, in
order to accomplish this purpose; and,
WHEREAS, Chamber is an agency with specific expertise in the field of
economic development and the attraction and expansion of retail business; and,
WHEREAS, the County has determined that this Agreement is for the personal or
professional services and therefore exempt from competitive bidding under Chapter
262, Local Government Code.
THEREFORE, in consideration of the mutual understandings and agreements
set forth, the County and Chamber agree as follows:
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ARTICLE I
Qualifications of the Chamber
1.1 The Chamber represents that it is a non - profit entity that is authorized and
experienced in the administration and furtherance of programs that stimulate,
encourage, and develop business location and commercial activity in Brazos County.
ARTICLE II
Term
2.1 The term of this Agreement is for one (1) year, being effective as of
October 1, 2013, and ending on September 30, 2014, (the "Present Term "), unless
earlier terminated as provided herein.
2.2 Either party may terminate this Agreement on thirty (30) days prior written
notice to the others.
2.3 Upon receipt of any termination, the County agrees to continue funding a
program project that had been previously approved by the County.
ARTICLE III
Administration Services
3.1 Chamber agrees to provide all administrative services necessary to
administer the program standards set forth herein.
3.2 Pursuant to the authority granted in Chapter 381 of the Texas Local
Government Code, administrative services are to be provided by Chamber and include
but are not limited to:
a. Developing program projects by corresponding with and negotiating
with existing Business /Employers that will develop, diversify and /or expand the
Brazos County economy, develop or expand transportation or commerce in the
State, and /or serve the purpose of eliminating unemployment in Brazos County.
One specific project shall include the design and performance of a Brazos
County specific survey using criteria submitted by County;
b. Establishing project performance standards for each program
project that are consistent with the County's goals for economic development;
C. Creating an exclusive title sponsorship of the annual Chamber Day
event normally held in the Spring each year. The event would be promoted as
Bryan /College Station Chamber Day, sponsored by Brazos County. Brazos
County will provide an unlimited number of participants on the day of the event.
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Pre - publicity of the event in the media shall recognize Brazos County as the
sponsor of the event. A representative of Brazos County shall be provided an
opportunity to make remarks at the event kick -off in the morning and at noon. If
desired, Brazos County shall provide members on the event committee.
d. Perform a survey of business owners and managers to determine
the state of the Brazos County economy. Survey results shall be presented to
Brazos County during a scheduled Commissioners Court meeting.
e. Brazos County shall appoint a member of the Commissioners Court
to attend and participate in briefings and presentations of various topics effecting
the state of the Brazos County economy.
f. Brazos County shall be invited to send one representative, at no
charge, on the Chambers annual legislative trip to Washington, D.C. to promote
the issues impacting our community including economic development issues.
g. Brazos County shall be invited to send one representative, at no
charge, to the Chamber's bi- annual legislative trip to Austin, Texas to promote
the issues impacting our community including economic development issues.
h. Provide the County a booth, at no cost, for the 2014 Job Fair.
3.3 The Chamber shall receive the sum of Ten Thousand and No /100 Dollars
($10,000.00) as compensation for the administrative services to be provided
hereunder (herein the "Administration Funds "). Five Thousand Dollars
($5,000.00) shall be payable to Chamber upon the execution of this Agreement
and the remaining Five Thousand Dollars ($5,000.00) shall be payable on or
before September 30, 2014.
3.4 The County shall make Brazos County facilities available to the Chamber,
at published price, for Chamber sponsored events.
ARTICLE IV
Accounting
4.1 The Chamber shall provide, no later than February 1, 2014, an audited
financial accounting or an internal audit financial report of the Chamber.
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ARTICLE V
Miscellaneous Terms
5.1 Notice. Notices or correspondence under this Agreement to either party
from the other may be personally delivered or sent by First Class Mail, or other reliable
courier.
Notice to the County shall be sent to:
Duane Peters, County Judge
Brazos County Courthouse
200 So. Texas Ave., Suite 332
Bryan, Texas 77803
Notice to the Chamber shall be sent to:
Royce H. Hickman, President and CEO
Bryan /College Station Chamber of Commerce
4001 East 290. Street, Suite 175
P.O. Box 3579
Bryan, Texas 77805
5.2 Severability. No partial invalidity of this Agreement shall affect the
remainder unless the public purpose to be served hereby is so greatly diminished
thereby as to frustrate the object of this Agreement.
5.3 Amendment. During the term of this Agreement, if certain areas need
further clarification or revision, the parties will work in good faith to arrive at written
memorandums or understandings regarding those areas. Any amendment of this
Agreement must be in writing, and executed by a duly authorized representative of each
party.
5.4 Assignment. This Agreement cannot be assigned or performed by
subcontractors except with the written consent of both parties.
5.5 Not Joint Venture: Independent Contractor. The parties agree that this is
not a joint venture, partnership or employee - employer relationship and that neither party
shall have the authority to bind or incur liability to the other without the other's prior
written permission. Furthermore, the Chamber shall be considered an independent
contractor agent for the sole and limited purpose only of administering this agreement.
5.6 Applicability of Texas Law. The laws of the State of Texas shall govern
this Agreement, except where clearly superseded by federal law.
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5.7 Venue. The place of performance of this Agreement is Brazos County,
Texas, and all consideration payable hereunder and things to be done pursuant hereto
shall be deemed to be payable and performable in Brazos County, Texas. Venue of any
dispute arising out of this Agreement or performance hereunder shall be fixed for all
purposes in Brazos County, Texas.
5.8 Entire Agreement and Binding Authority. This Agreement supersedes and
constitutes a merger of all prior oral and /or wdtten agreements and understandings of
the parties on the subject matter of this Agreement and is binding on the parties and
their successors, agents and assigns.
5.9 Waiver. No waiver by either party of any provision of this Agreement shall
be effective unless in writing, and such waiver shall not be construed as or implied to be
a subsequent waiver of that provision or any other provision. The signatories hereto
have the authority and have been given any approvals necessary to bind by this
Agreement the respective parties for which they sign.
BRAZOS COUNTY, TEXAS BRYAN /COLLEGE STATION CHAMBER
OF COMMERCE, INC., a Texas non-
profit corporation
By: By:
Duane Peters, County Judge Royce . ickman, President & CEO
Attest:
A-
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135
CONTRACT FOR RESIDENTIAL SERVICES
GRAYSON COUNTY DEPARTMENT OF JUVENILE
SERVICES
This Agreement is made by and entered into and between Grayson County, Texas,
acting through the Grayson County Juvenile Board, by its duly authorized
representative, and Brazos County Texas, acting through the Brazos County Juvenile
Board by its duly authorized Chairman or its representative.
WITNESSETH
WHEREAS, Grayson County, Texas, and the Grayson County Juvenile Board
operate the Cooke, Fannin and Grayson County Pre -and Post - Adjudication Facility
(hereinafter referred to as Facility); and
WHEREAS, Brazos County in order to carry out and conduct its juvenile
program In accordance with the Texas Family Code, Title 3, Juvenile Justice Code,
has need of the use of the Facility located in Grayson County, Texas and operated
under the authority of the Grayson County Juvenile Board to house and maintain
children (hereinafter referred to as child or client or student) of juvenile age, for pre- or
post - adjudication confinement; and,
WHEREAS, Grayson County desires to make the Facility available to Brazos
County for such use and purpose, and Brazos County desires to contract forthe use of
said Facility; and
WHEREAS, the parties are political subdivisions of the State of Texas
authorized to. enter into an Interlocal Cooperation Agreement for such pre- or post
adjudication services pursuant to Chapter 791 of the Government Code (Tex. Rev. Civ.
Stat.).
NOW, THEREFORE, in consideration of the mutual agreements, promises and
covenants herein contained, the parties agree as follows:
I. TERM
The term of this agreement shall be from the effective date of September 1,
2013 to August 31, 2014. It may thereafter be renewed annually at the discretion of
Grayson County Juvenile Board.
Page 1 of 10
/ TJ
II. FACILITY GOALS
Facility has established the following as its goals in serving clients:
The child shall attend academic classes five (5) hours per day while Sherman ISD is
in session covering the core courses at the students assigned grade level;
1. The child shall receive life skills training, which may include: MRT®, Fatherhood or
anger management five (5) hours per week through departmental staff;
2. The child shall receive weekly substance abuse education, group counseling or
social skills training; as determined by a jointly agreed upon case plan;
3. The child shall complete community service restitution projects as assigned;
4. The child shall be involved in physical training activities that are centered around
stamina and strength; and,
5. The child will receive case management services including case plan, treatment
teams when required and aftercare planning.
III. FACILITY OBLIGATIONS
Facility shall provide the following to achieve the stated goals:
Clients will receive a highly structured level of supervision as reflected by, at a
minimum, documented 15 minute room checks and direct monitoring or supervision
in all programming.
A written Individualized Case Plan shall be developed by the appropriate facility
staff in concert with the child, parent and /or court officer.
2. Routine medical and dental services as determined in this written Agreement.
3. Structured and supervised physical training activities.
4. Access to free, appropriate public education and related services through the
Sherman Independent School district in Grayson County and within guidelines set
by State and Federal law.
5. Therapeutic intervention within the milieu designed to improve the child's
functioning.
Page 2 of 10
/8 9 �3%
6. Formalized behavior programs and therapeutic interventions implemented by
professional and paraprofessional staff under the direct supervision of professional
staff.
Conformance to all applicable standards set forth by the Texas Juvenile Justice
Department (TJJD) for the operation of secure post- adjudication facilities.
8. A staff -to -child ratio as governed by TJJD certification standards.
Procedures ensuring the child is not released to any person or agency other than
Brazos County.
IV. EXAMINATION OF PROGRAM AND RECORDS
The Facility agrees that Brazos County may examine and evaluate its program of
services provided under the terms of this contract and review the Facility records relating
to Brazos County clients. This examination, evaluation and review may include
unscheduled site visitations, observation of programs in operation, interviews, and the
administration of questionnaires to the staff of the Facility and the child.
The facility has been duly inspected and certified as being suitable for post -
adjudication of juveniles by the Grayson County Juvenile Board and the Board has
approved the programs, policies and procedures under which the facility is managed. The
facility is registered and monitored by the Texas Juvenile Justice Department.
The Facility agrees to maintain and make available for inspection, audit or
reproduction books, documents and other evidence pertaining tothe cost and expenses of
this contract, hereinafter called the Records, by an authorized representative of Brazos
County and /or the State of Texas.
The Facility agrees to maintain these Records for three (3) years after final payment
or until the State- approved audit has been made and all questions therefrom are resolved.
V. CERTIFICATE OF ELIGIBILITY
TO RECEIVE STATE FUNDS
Under Section 231.006, Family Code, Grayson County certifies that it is not
ineligible to receive state grants or loans and acknowledges that this contract may be
terminated and payment may be withheld if this certification is inaccurate.
The Facility shall adhere to all applicable state and federal laws and regulations
Page 3 of 10
pertinent to the Facility's provision of services.
The Facility shall account separately for the receipt and expenditure of any and all
funds received under this contract.
VI. PRIVATE SERVICE PROVIDERS
In any contract with a private service provider to provide services to the clients under
this contract Grayson County will require, in accordance with Texas Human Resource
Code, Sec. 141.050(a), such contralto include, (1) clearly defined contract goals, outputs,
and measurable outcomes that relate directly to program objectives; (2) clearly defined
sanctions or penalties for failure to comply with or perform contract terms or conditions;
and (3) clearly specified accounting, reporting, and auditing requirements applicable to
money received under the contract.
Grayson County will also use data relating to the performance of private service
providers in prior contracts as a factor in selecting any providers to receive contracts to
provide service to Clients.
VII. COMPENSATION
Grayson County shall charge a daily contract rate to Brazos County which is
determined by the Texas Juvenile Justice Department residential reimbursement program.
The current FY 2012 contract rate for all services is as follows:
TYPE OF SERVICE
FY 2013 CONTRACT RATE
Standard Residential
$98.00
Specialized Residential
$140.00
Psychiatric Medical Review
COST
Psychological Counseling
$65.00 hr. individual
$25.00 hr. aroup
Psychological Full Battery)
$550.00
LPC Psychological Evaluation
1 $220.00
Medical Services
COST
Dental Services
COST
In no event, however, shall the monthly FY 2014 contract rate cost to Brazos County
exceed Grayson County0s actual cost per day per child in operating the Facility.
Brazos County agrees to pay Grayson County the monthly FY 2014 contract rate
cost from current revenues. The Grayson County Department of Juvenile Services shall
submit an invoice to Brazos County within ten (10) days after each billing period. Brazos
County agrees to submit payment to:
Page 4 of 10
Grayson County Department of Juvenile Services
86 Dyess
Denison, Texas 75020
All payments are due within thirty (30) days after receipt of the invoice
VIII. EMERGENCY MEDICAL, DENTAL OR PSYCHOLOGICAL TREATMENT OF
CHILD
Brazos County and Grayson County agree that if emergency examination,
hospitalization and /or treatment outside the Facility is required for a child placed in the
facility by Brazos County the administrator or designee of the facility is authorized to
secure such emergency examination, hospitalization and /or treatment at the expense of
Brazos County
Brazos County agrees to promptly pay for any and all emergency examinations,
hospitalization, psychiatric, and /or psychological treatment including medications directlyto
Grayson County for such care. Brazos County agrees subject to the Texas Tort Claims
Act, to indemnify and hold harmless the Facility, Grayson County, its officials and
employees, for any liability or for charges incurred for emergency medical examination,
hospitalization and /or psychological treatment required for a child placed in the Facility.
The Facility administrator shall notify Brazos County of such an emergency within
24 (twenty -four) hours of its occurrence or as soon thereafter as practical, but in no event
later than three (3) working days.
IX. PLACEMENT OF CHILDREN
Prior to transporting a child to the Facility for placement Brazos County officials
requiring and authorizing placement shall secure from the Facility a written letter of
acceptance regarding said child. Placement of a child from Brazos County maybe denied
if (1) the child is found not to be suitable for placement in the facility or (2) space limitations
do not permit such placement as may be determined in the sole judgment of the Facility
Administrator.
Children from Brazos County who are adjudicated in accordance with the provision
of the Texas Family Code, Title 3, Juvenile Justice Code, shall be admitted to the Facility
only under authority of the Juvenile Court of Brazos County or its designated official. A
certified copy of the Adjudication and Disposition Order must be delivered to the Facility
prior to or contemporaneous with the childOs admission.
No child admitted to the Facility under this agreement shall be detained in violation
of any state or federal law. Grayson County hereby notifies Brazos County and its
officials, agents and employees, that Grayson County fully complies with the mandates of
the Federal Juvenile Justice and Delinquency Prevention Act of 1974, as amended 1977,
Page 5 of 10
Vol Pg• 47.
1980, 1984, in regard to the detention of status offenders as that phrase is commonly
understood. No child will be admitted or detained in the Facility If the detention is based
solely on that child being a status offender, Brazos County is solely responsible for the
transportation of any child placed at the Facility unless prior arrangements are made with
Grayson County.
Each child placed In the Facility shall be required to follow the rules and regulations
of conduct as determined by the administrator and staff of the Facility.
The Grayson County Juvenile Board agrees that the Facility will accept any child
qualified hereunder to be admitted, without regard to such child0s religion, race, creed,
color, sex, or national origin.
If a child is accepted by the Facility from Brazos County and such child thereafter is
found to be, in the sole judgment of the Grayson County Facility administrator, mentally
unfit, dangerous, or unmanageable and/or whose mental or physical condition could or
might endanger other occupants, including but not limited to the staff or other residents of
the Facility, the administrator shall, upon notification to the Brazos County Juvenile Court
Judge or designated juvenile office, have said child immediately removed and transported
from the Facility by a juvenile probation, detention officer or transport officer of Brazos
County. If Brazos County fails to remove such child within 24 hours of said notification,
Grayson County shall transport said child to Brazos County Juvenile Court Judge or
designated juvenile official and Brazos County shall reimburse Grayson Countyforsuch at
the rate of $25.00 per hour of time spent in transport, including but not limited to the return
trip and actual time spent in Brazos County plus mileage at the highest current rate
allowed under Texas state law for reimbursement to state employees.
It is agreed by the parties hereto that children placed in the Facility underthe proper
order of a court exercising juvenile jurisdiction in Brazos County shall remain detained
therein except that the staff of either the Facility or the Brazos County Juvenile
Department may have the child participate in community activities.
It is expressly understood and agreed by the parties that the Juvenile Court of
Grayson County, Texas shall not exercise any direct authority over a child placed at the
Facility pursuant to this agreement.
It is agreed by the parties hereto that nothing in this contract shall be construed to
permit Brazos County, its agents, officials or employees in any way to manage, control,
direct or instruct the Cooke, Fannin and Grayson County Juvenile Facility, its agents,
officials or employees in any manner respecting any of their work, duties or functions
pertaining to the maintenance and operation of the Facility.
Brazos County warrants that all children placed in the Facility have been legally
committed understate and/or federal law.
Page 8 of 10
X. STATE AUDITOR'S REVIEW
Contractor understands that acceptance of funds under this contract acts as
acceptance of the authority of the State Auditor's Office, or any successor agency, to
conduct an audit or investigation in connection with those funds. Contractor further agrees
to cooperate fully with the State Auditor's Office or its successor in the conduct of the audit
or investigation, including providing all records requested. Contractor will ensure that this
clause concerning the authority to audit funds received indirectly by subcontractors through
Contractor and the requirement to cooperate is included in any subcontract It awards.
XI. DEFAULT
Either party to this agreement may, by written notice of default to the defaulting
party0s Juvenile Board Chairman through certified mail return receipt requested, terminate
in whole this Agreement prior to the end of the term if the defaulting party fails to perform
any provisions called for by this Agreement.
The defaulting county shall have the right to cure such defaultwithin ten (10) days of
notice of such failure or as extended by written authorization of the non - defaulting county.
XII. TERMINATION
Notwithstanding any other provision in this contract, either Grayson County or
Brazos County may terminate the contract by notifying the other party in writing at the
addresses specified herein for delivery of notices, by certified mail, return receipt requested
or by personal delivery at said addresses of the terminating partyi]s intention to terminate
the contract thirty (30) calendar days after receipt of notice. At the end of the 30-day
period, this contract shall terminate and become null and void and be of notfurther force or
effect.
After receipt of notice of termination, Brazos County shall remove all children
placed in the Facility on or before the termination date. No child shall be accepted by the
Facility after receipt of said notice.
XIII. NOTICES
All notices, demands, or other writings may be delivered by either party hereto to the
other by certified mail, return receipt requested or other reliable courier at the following
addresses:
Page 7 of 10
To Grayson County: Grayson County Department of Juvenile Services
ATTN: Bill C. Bristow
86 Dyess
Denison, Texas 75020
To Brazos County: Chief Doug Vance
Juvenile Probation Department
Bryan, Tx
The addresses to which any notice, demand, or other writing may be delivered to
any party as above provided may be changed by written notice given by such party as
above provided.
XIV. OFFICIALS NOT TO BENEFIT
No official, member, or employee of Grayson County or Brazos County and no
member of their governmental bodies, and no other public officials of the Grayson County
Juvenile Board or the Brazos County Juvenile Board who exercise any function or
responsibilities in the review or approval of the undertaking or carrying out of this project,
shall participate in any decision relating to this contract which affects his personal interest
and shall not have any personal or pecuniary interest, direct or indirect, In this contract or
the proceeds thereof.
No member of or Delegate to the Congress of the United States of America, no
Resident Commissioner, or official of the State of Texas shall be allowed any share or part
of this contract, or any benefit that may arise therefrom.
The Grayson County Juvenile Board agrees to insert this clause OFFICIALS NOT
TO BENEFIT into all subcontracts entered into in the performance of the work assigned by
this agreement.
XV. VENUE
The law of the State of Texas shall govern this agreement and venue of any dispute
or matter arising under this agreement shall lie in Grayson County, Texas.
XVi. INTERPRETATION OF CONTRACT
This contract supersedes all previous agreements and contracts between the parties
for these purposes. Said previous contracts shall terminate, become null and void, and be
Page 8 of 10
of no further force or effect on the effective date of this contract.
In the event that any provision of this contact shall be held illegal or unenforceable,
such provision shall be severed and shall be null and void, but the balance of the
agreement shall continue in full force and effect.
This agreement this date executed is made by and between the parties hereto; it
being declared the intention of the parties hereto that the above and foregoing contract is a
contract providing for the (1) care of juveniles who have been adjudicated in accordance
with the provisions of the Juvenile Justice Code, Title 3, and (2) payment for such care by
Brazos County for such juveniles placed in the Facility by the Judge of Brazos County
exercising juvenile jurisdiction.
The undersigned officer and/or agents of the parties hereto are the properly
authorized officials and have the necessary authority to execute this agreement on behalf
of the parties hereto, and each party hereby certifies to the other that any necessary
resolutions extending said authority have been duly passed and are now in full force and
effect.
XVII INDEMNIFICATION
It is further agreed that the Facility will indemnify and hold harmless Brazos
County and Juvenile Probation against any and all negligence liability, loss, costs,
claims, or expenses arising out of wrongful and negligent act($) of commission or
omission of the Facility, its agents, servants, or employees arising from activities under
this Agreement. The Facility shall have no obligation to indemnify and hold harmless
Brazos County and Juvenile Probation for any act(s) of commission or omission of.
Brazos County's and Juvenile Probation's agents' servants, or employees arising from
or related to this Agreement for which a claim or other action is made.
XVIII PRISON RAPE ELIMATION ACT
The Facility shall adopt and comply with all federal, state, county, and city laws,
ordinances, regulations and standards applicable to the provision of services described
herein and the performance of all obligations undertaken pursuant to this Contract,
including the Prison Rape Elimination Act of 2003 (PREA) which establishes a zero -
tolerance standard against sexual assault of incarcerated persons, including juveniles,
and addresses the detection, elimination, prevention, and reporting of sexual assault in
facilities housing adult and juvenile offenders.
Under PREA, the Facility shall make available to the CPO all incident -based and
aggregated data reports for every allegation of sexual abuse at its facility or facilities,
and all such data may be requested by the Department of Justice from the previous
calendar year no later than June 30 [PREA §115.387(e) and (f))
Page 9 of 10
The Facility shall be monitored, at their expense, oncek in every three -year auditing cycle
and documentation of this audit including any non - compliance shall be given to Brazos
County Juvenile Probation. The Facility shall choose a monitor that meets all
applicable PREA requirements and is pre - approved by Brazos County Juvenile
Probation.
Brazos County Juvenile Probation may conduct their own audit, at any time, to
determine the Facility's compliance with PREA standards. The Facility shall assist fully
with any and all audits.
Executed in duplicate originals this — day of 2013.
GRAYSON COUNTY Brazos County
Department of Juvenile Service
�t
Bill C. Bristow, LMSW -AP Duane Peters, County Judge
Director
Date:
Doug Vanc�e, Executive Director
Date: 1 y - q ".zor3
Page 10 of 10
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STERI•SAFEs'w Service Agreement
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Address:
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Site ID C 001
Cilyf%late /71p:
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Phone x: (979) 823 -3544
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Generator ID #:
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Product Discounts: Apply to quality infection control and safely products.
Safety Poster and Workplace Labels: Provide essential information to staff members.
Mvard- Winning Online Bloodborae Pathogens Training: Helps to fulfill annual requirement for BBP Training.
SteriSafe Ordis Safety Plan Builder. Complete site- spociric safety plans quickly and easily; includes Exposure Control,
HazCom, Safety lE Health, and Emergency Prep.
Online Bio-Hazardous Waste Training: Medical Waste Training with state - specific information provides waste
segregation and handling inforntatiom Includes Waste Segregation poster.
Online DOT Training: Comply with DOT's tiaining mquiremcid.
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Medical Waste Services: Removal, disposal, and complete Documentation (Manifests).
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STERI- SAFEisN) TERNS AND CONDITIONS
- -1. Regulated Medical Waste Services:(a) Stericycle, Inc. slal
collect, transport, treat and dispose of all Regulated Medical Waste
(except Nonconforming Waste) generated by Customer during the
term of INS Agreement. (b) Responsibility for Iransporlation of
Regulated Medical Waste collected from Customer shall transfer and
vest In Stericycle at the time it is loaded onto Stericycle a vehicle.
Customer shall have He to Regulated Medical Waste at all prior times.
Customer slat hold title to any NonLalormkp Waste at all times,
whether refused for cofiecl)on or returned to the customer lot proper
disposal after collection. All Regulated Medical Waste must be
accompanied by a property completed shipping document pursuant to
49 CFR 172.202 (Manifest). (c) Stericycle employees may refuse
cordainers that are determined to be Non - Conforming Waste as
Identilled In the Waste Acceplanca Policy (WAP). Customer shall
place only 'Regulated Medical Waste' as def rad by 49 CFR 173.134
a by any other federel, state and local reputations. (d) Customer
represents and warrants that t) the waste presented for disposal will
not contain any -hazardous', toxic-, - rsdloective" a Non - Conforming
Wastes as deleted by all applicable laws. regulations and the WAP. i)
the waste strictly conforms to Stericycle's WAP and their local paws
and regulations concerning Regulated Medical Waste and III) they
have reviewed the Mooned WAP arid its complete deMidons and
requksments. (e) Customer shall be Ilable fa any and all Irjudes,
losses and damages resulting from Non - Conforming Waste. in All lob
wastes or materials which contain or have the potential to contain
infectious sWelances art" from those agents listed under 42 CFR
72.3 am strictly prohibited from medical waste by federal law and must
be pretested prior to disposal. (g) Further definitions are Included
under the current WAP, which Is attached and made a pad of this
Agreement and specifically incorporated herein. Sledcyde reserves
the dgM to change the WAP at any time to ensure compliance with
applicable laws or regulatons, A copy of Stalcycle's WAP may also
be obtained from your fatal Stericycle representative.
Z, Term and Pricing: Subject to the provisions below, the term
('Temi) of this Agreement shall be 36 months from the Effective Date.
(a) This Agreement shay automatically renew fa successive terms
equal to the original Term (each an -Extension Temi) unless either
party has given Sixty (60) days notice, Ir wrkirg, during IM six (6)
month period prior to the renewal date of Its desire to terminate this
agreement. All Extension Tents shell be subject to the telms and
conditions hereunder (b) Stericycle reserves the right to adjust the
contact price to account for operational changes it implements to
comply with documented charges in law, to cover increases in the
cast of fuel, insurance, or residue disposal, a to otherwise address
cast escalatbn.(c) In the event Customer terminates this Agreement
prim to expiration of the tam herein (or any 'Extension Teri) a falls
to perform any of as obligations under this Agreement, Stericycle shag
have, wignout Incitation, all rights and remedies provided at low or in
equity, as wen as the dgM to recover lobo Customer an amount (which
the parties hereby acknowledge constttules Stencycle's liquidated
damages and not a penalty) equal to fifty percent of the Customer's
average monthly charge multiplied by the number of months (Including
any partial months), remaining until the espiration date of the then
current term hereof. (d) Stericycle shall have the right to terminate this
Agreement at any thre by giving Customer at east sixty (60) days
notice In the event that it Is unable to continue perlorming its
obligatlone under this Agreement due to the Suspension, revocation,
rrancenation or termination of any permit required to perform this
Agreement a in the event that a change In any law a regulation
makes a Impractical or uneconomical, In Sterkycle's sole discretion. to
continue performing this Agaemert.
3, Billing: Staakyda shag provide Customer with mon6nly, quarterly or
annual involces that are due upon receipt. Customer agrees to pay a
late charge on any amounts owed to Stedcyde that am mom than 30
days old, at a rate equal to the assn of 1 'A% per month or the
maximum rate permitted by law. Customer stag bear MY costs that
Stencycle may nor in colactng overdue amounts from Customer,
including, but not lmkad to, reasonable attorneys' lees and court
Coals.
AccourslSke 02200489 -001
Should any amounts due pursuant to this Agreement remain unpi
for more then 30 days from the date of the debt's first invoke.
Stericycle shall have the option, without notice to Customer, to
suspend service under this Agreement until the overdue amounts (plus
late charges and collection fees) are paid. In addition to Slerlcycle's
charges for services and products under this Agreement, the
Customer shall pay all taxes imposed or levied by any governmental
euthority with respect to such services or products. These taxes
Include all sales, use, excise, occupalion, franchise and similar taxes
and tax -like fees and charges (but do not include any taxes an
Slericycle's net Income). Stencycle Shall cooperate with the Customer
to determine the applicability of any exemption cantlkatee that the
Customer provides to Stencycle in a timely manna. Notwithstanding
any timfl to adjust the contract price. Stencycle reserves The right to
further adjust the amounts payable and due to Stericycle for fees
Including, but not limited to environmental protection, compliance,
waste management, or safety. In the event Sat Stercycle suspends
services under this Agreement for any reason, Including the expiration
or termination of this Agreement or Customers beach (sea 2(c).
above). Stericycle may remove all containers belonging to it from
Customer's premises and assess a 550.00 pick up fee kx Such
removal.
4. Surcharge: Stencycle may also impose a surcharge it the event
that Stericycle attempts to pick up waste at a Customer location (on
either a scheduled pick -up or in response to a Customer request) and.
through no fact of Stericycle, either (a) mere is no Regulated Medical
Waste for Stericycle to pick up. (b) waste is not ready for pick-up or (c)
the Customer location Is closed. Excess waste volumes signdkantty
greater then average volume for similar generators or exceeding
maximum allowable containers per year shell be subject to e
surcharge of The Customer's currant container rate plus 10% at
Slericycle's discretion. Stencycle will impose this surcharge to data
abuses, including but not limited to. solid waste disposed in de
medical waste stream, or Customer consolidation of the waste of
several generators under one site. Stericycle may bill additional
Barges for each non - compliant container provided by Customer.
Non - compliant containers Subject to additional charges include, but
are not limited to containers that are overweight under applicable laws,
rules a regulations; Mae containers exmeding SO Ibs; containers
holding non-contorming waste; and containers; where the waste is
improperly segregated or packaged.
5. Liability for Equipment: Customer shalt have the care, custody
end control of containers and other equipment owned by Stencycle
and placed at Customers premises and accepts responsibility, and
liability for the equipment and its contents except when It Is being
phyelcalty handled by employees of Stericycle. Customer agrees to
defend, indemnify and held harmless Serieycte (mm and against any
and all claims for toss or damage to property, or personal injury or
death, resulting from a arising In any manner out Of Customers use.
operation or possession of any containers and other equipment
furnished under this Agreement. Any damage or loss to such
containers and equipment, other than normal wear and leer, will be
charged to Customer at full replacement value.
6. Indemnification: (a) Sleficyrde shall Indemnify and hold Customer
harmless from any liabilities arising from the gross negligence a willful
misconduct of Slencycle in the performance of its obligations under
this Agreement. Customer shall indemnify and hold harmless
Stericycle from any liabilities arising fmm the gross negligence or
wigul misconduct of Customer, which shell Include, but net be limited
to, failure topropedy store, package, label, or segregate Regulated
Medical Waste and any liabilities relating to Non - Conforming Waste,
whether a not collected. transported a treated by Stercycle. Each
party agrees to pay tie reasonable attorneys' fees and costs Incurred
by the other In bringing a successful Indemnification claim under this
Paragraph. Customer agrees to pay Stakycle's reasonable attorney's
fees incurred for any successful defense by Stericycle of a suit for
indemnification brought against Slericyde by Customer. (b) Sencycle
will indemnify and hold harmless any Customer who Subsor bes to a
Preferred Program from any fine or portion thereof resulting from an
OSHA citation explicitly describing a blood -borne pathogen or medical
waste management practice specifically addressed only by the
Preferred Program training and materials.
T.: L.— LYon Ptl,e. 4 or a
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Provided, however, that Sterkycle's obligation to Indemnify Customer
under [his sub- Pamgmph (b) Is contingent upon (1) Customer having
—fonowed-orfollowing each recommenthii and Instruction Included in
the Preferred Program (whether expressed verbally by employees or
agents of sumicycie or as set forth In any written or electronic
materials) and (2) Customer notifying Sterficycle as soon as possible
alter It learns that t will be the subject of an OSHA Inspection, and
shall allow employees a agents of Stericycie to attend the Inspection
and to defend the Customers blood -borne pathogen and medical
waste monagemwhl practices during the inspection. Customers failure
to Parton any of Its obligations under this sub - Paragraph (b) to
Stedcyclea satisfaction shall absolve Stencycle of Its Indemnification
responsibilities under this sub - Paragraph (b). This sub -Paragraph (b)
applies only to the Preferred Level Program.
7. Compliance Materials: To the extent that Slerkycle provides
Customer with any electronic or printed materials (the 'Compliance
Material&') 11 provides these materials subject to a limited Imitate to
Customer to use the Compliance Materials for Customer's own,
non-commercial use. Stericycle may revoke this license at its
discretion at any time.Customer may not copy or distribute the
Compliance Materials In any manner, not use or republish the
Compliance Materials for or to any third party or audience. Including
but not limsed to businessIlin de groups or associations, chambers of
commerce, professional, fraternal or educational associations or
reciprocating or cooperating service pmvldere. Customer
acknowledges the prejudice that II causes to Sledcyde by Its violation
of the foregoing terms as well as the difficulty In calculating economic
damage to Stericycla as a result thereof and therefore agrees to pay to
Stericycle the sum of $5000.00 for each such violation of prose terms.
Customer agrees to return all Compliance Materials to Stericycle at
Customers expense at the expiration ortermktstlon of this Agreement.
Sadcycle Trey charge Customer a fee for failure to return Canpiance
Materiels at the expiration of the Tenn or a restocking fee for return of
materials prior to the expiration of the Term. FOR PREFERRED
PRnrpeM CUSTOMERS ONLY: Smedcycles OSHA Compliance
Program includes: one annual on-sile mock OSHA evaluation arhd one
annual bloodbome pathogens training at a single Customer building
for each site location where Regulated Medical Waste Services are
provided.
8. Compliance with Laws: Stericycle hereby agrees to carry General
Liability, Automobile Liability, and Workman's Compensation
Insurance as required by applicable state low, and to otherwise comply
with all federal and state laws. rules and regulations applicable to Its
performance hereunder. As of the date of this Agreement, Stericycle
has all necessary permits. licenses, mining and other federal, state or
local authorizations required to perform the services under this
Agreement and will furnish copies of these to Customer upon request.
Customer hereby agrees to campy with all federal and state laws,
rules and regulations applicable to ills handing of Regulated Medical
Waste and its perlomhana under this Agreement, including, without
Initiation, all applicable record keeping, documentation and
manifesting requirements. Customer acknowledges that Slencycle has
advised Customer of the Regulated Medical Waste service frequency
requirements within their state (d applicable), and Customer has
determined its cleared frequency independent of Stencycle's
mo mmondstlon. Customer hereby agrees to indemnify and hold
Starkyole harmless for any decisions around service frequency by
Customer tnat do not comply with state regulations. Sterill and
Customer shell keep and retain adequate books and records and Other
documentation including personnel records, comespandence,
Instructions, plans, receipts, vouchers, copies of manifests and
(racking records consistent with and for the periods required by
applicable regulations and guidelines pertaining to storage or handing
of Regulated Medical Waste and the services to be performed under
this Agreement
9. Exetwlvity:Customer agrees to use no other Regulated Medical
Waste disposal service or method during the Term of this Agreement
and any Extension Terms.
10. Excuse of Performance:Slericycle shall not be responsible If Its
performance of this Agreement Is interrupted or delayed by
contingencies beyond as control, Including, without limitation, acme of
God, war, blockades, riots, explosion, shares. lockouts or other labor
or Industrial disturbances, fires. accidents to equipment. Injunctions or
compliance with laws, regulations, guide Nnas a orders of any
governmental body or instrementalty thereof (whether now existing or
hereafter created).
11. Independent Contractor. Standycle's relationship with Customer
pursuant hereto is that of an Independent contractor, and nothing in
this Agreement shall be construed to designate Stericycle as an
employee, agent a partner of cr a joint venture with Customer.
12. Amendment and Waiver: Changes In the types, size aril amount
of equipment or the frequency of service may be mutually agreed to
orally or in writing by the parties, without affecting the validity of this
Agreement. Consent to oral changes shall be evidenced by the
practices and actlonte of the parties. All other amendments to this
Agreement (other than ee provided In 2(b)) shall be effected only by a
written Instrument executed by the parties. No waiver shell be effective
unless submitted in writing by the party granting ouch waiver. No
waiver of any provision of Iles Agreement shall be deemed a waiver of
any other povision of this Agreement and no waiver of any breach or
duty under this Agreement shall be deemed a waiver of any other
breach or later Instances of the came duly.
13. Savings Clause: In case any one or more of the provisions
contained In this Agreement shall, for any reason, be held to be
invalid, Illegal or unenforceable In any respect, such Invalidity, illegality
or manformablitiy shall not effect any other provisions of this
Agreement: this Agreement shall be construed as 9 such Invalid, Illegal
or unenforceable provision had never been contained herein, unless
such finding shall Impair the rights or Increase the obligations of
Stedcycle hereunder, in which event, at Sterlcycle's option, this
Agreement may be terminated.
1e. Entire Agreement: This Agreement (including any attachments,
exhibits and amendments made In accordance with Paragraph 12)
constitutes the entire understanding and agreement of the parties and
cancels and supersedes all prior negotiations, representations,
understandings or agreements, whether written or Orel, with respect to
the subject mailer of this Agreement. This Agreement shall be binding
upon and shall inure to the benefit of the successes, assigns legal
representatives and heirs of the parties hereto provided, however, that
Customer may not assign its rights or delegate its obligations under
this Agreement without the prior mitten consent of Stericycle, which
consent of Slerlcyole may not unreasonably withhold.
15. Goveming Law: This Agreement shall be governed by and
construed in accordance with Itw laws of the Stale of Illinois without
regard to the conflicts of laws a rules of any jurisdiction.
16. Notices: AN required notices, or those which the parties may
desire to gave under this Agreement shell be in writing and sent to the
parties' addresses set forth above.
17, Originals: A copy or facsimile of this Agreement shall be as
effective as an original.
16. Purchase Orders: Any terms or conditions contained in any
Purchase Order, Purchase Order Agreement, or other invoice
acknowledgment, Order by Customer or proposed at any time by
Customer In any manner, which vary from, or conflict with the taints
and conditions In the Stericycle Service Agreement are deemed to be
material alterations and are objected to by Sledcyolr: without need of
further ratite of objection and shag be of no effect nor in any
circumstances binding upon Stericycle unless expressly accepted In
writing. If Customer's standard purchase order form is provided to
Slericyde in connection with this Agreement, the tenths and conditions
for that Purchase Order will be superseded by the provisions of this
Agreement and the use of the purchase order shall be only to facilitate
Customer's payment of fees to Stericycle. Written acceptance or
rejection by Stancycle of any such Ions or conditions shall not
eonstitute an acceptance of any other additional terms a conditions.
19. Waste Brokers: Stencyde reserves the right to deal solely with
the Customer and riot with any third party agents of the customer for
all purposes relating to this Agreement. Customer represents and
warrants to Stericycle that It is the medical waste generator and Is
acting for as own account and not through a broke; or agent. Sterlcyde
shall be entitled to terminate this agreement and seek all available
legal remedies, Including but not limited to liquidated damages, in the
amount sat forth herein for Customers breach of this representstldrl
and warranty.
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To Whom it May Concern:
Re: Spacesaver Corporation Representation
area, as welTas In all of
Oklahoma and southern
Southwest Solutions (croup, Inc. has been our area contractor in Texas for over ten
yearn and we are pleased to have this firm assume the representation of Spacesaver In
Oklahoma and southern Kansas as well. Their staff Is available locally to address your
product and service needs. Southwest Solutions Group is the only cerfffied and
authorized dlstributor for sales applications, Installation, service and warranty of
Spacesaver products and services In the area.
If you have any questions regarding this letter, please contact either Ray Straight or
myself.
oc: Ray Straight. Southwest Solutions Group, Inc., 972- 250 -1970,
mtrelohasothweslaolutioINIS&M
PSOxoc
14 enesville Avenue, Fort Atkinson, Wisconsin 53538.2798 T919,20-563-6362 Fax 920 - 563-2702 www.spacesaver.com
l '-Y &e X-
n'
SOUTHWESTSOLUTIONSGROUP
business organization systems
Ms. Lita Sifuentez
BRAZOS COUNTY SHERIFFS OFFICE
1700 Highway 21 West
Bryan, TX 77803
Re: Spacesaver System
Dear Lita
SOUTHWEST SOLUTIONS GROUP
SCHEDULED MAINTENANCE & SERVICE PROGRAM for your
SPACE AVER SYSTEM
Services to be performed by SSG authorized factory- trained personnel.
Inspection & Testing of:
Electric Systems
* Safety Features
* Electrical Wiring & Switches
* Mechanical & Logical Controls
* Anti -Tip Devices
* Carriage Limit Switches
* Floor & Overall Operation
* Ease of Movement
Mechanical Assist Systems / Manual Systems
• Anti -Roll Locking Pin
• Tum- Handle Assembly
• Tension of chain on turn handle drive
• Mechanical Safety Features & Controls
• Shelving Anchors
• Ease of Movement
• Loose Hardware & Fasteners
Lubrication & Adjustment of: (All Systems)
• All Moving Parts, Chains & Rails
• Limit Switches
General Maintenance & Cleaning of:
• Floor & Tracks
• Face Panels & Controls
Inspection Report:
* Communication of inspection findings to the customer
Scheduled Maintenance services will he performed on a scheduled basis of 1 per
year. Covers all service calls thru out the effective dates of agreement.
Submitted to:
Name
PROPOSAL PAGE (Page 2 of 4)
BRAZOS COUNTY SHERIFFS OFFICE
Contact
Lita Sifuentez
Address
1700 Highway 21 West
City, Stale, Zip
Bryan, TX 77803
Department:
Evidence
Email:
Isifuentez @brazoscountytx.eov
Phone #:
[11979- 361 -4992
Fax:
(11979-361-4999
We propose to fumish the materials and perform the labor necessary for the completion of the
Scheduled Maintenance & Service Program on System(s):
Model: Powered 5 cart. 432 -7-6M8 ack 370182 Location: Evidence
Agreement #307
Platinum (Scheduled Maintenance and Labor Proeram)
* Two Scheduled service inspection per year
*Covers 100% of charges for repairs,
* Additional investment required for repairs performed outside of normal business hours.
Annual Investment to insure the safety of your equipment: $1,338.46
To schedule service please call Paul Stanko at 800 -803 -1083 ext 9778 or via email
PStanko @southwestsolutions.com. You can also request service from our website,
www.southwestsolutions.com by clicking on the "request service" link at the top of the page.
Other Notes (Page 3 of 4)
1) Scheduled Maintenance, service and repair calls are only provided during normal
work hours, Monday thru Friday, 8 a.m. to 5 p.m. This excludes Saturday,
Sunday, and company holidays. Southwest Solutions Group may agree upon
optional abnormal hours and days with additional costs.
2) NOTE: Program does not cover repair caused by act of God, vandalism or
misuse.
3) Replacement Parts: Southwest Solutions Group does not assume the
responsibility for delays or failure to furnish parts or service when the inability to
furnish same is caused by acts of God or government, labor difficulties, failure of
transportation, misuse of equipment, or operational errors and causes beyond the
control of Southwest Solutions Group. Components of the equipment or system
purchased from or installed by others than Southwest Solutions Group will be
excluded from this agreement.
4) Note: Invoice will follow with the terms Due upon Receipt, or BRAZOS
COUNTY SHERIFFS OFFICE can provide a VISA, Master Card or American
Express #, expiration date, and full name on card for payment.
• It is suggested that to maintain your system, you perform certain routine
periodic housekeeping duties outlined at the time of installation of the
System.
• The customer is responsible for foreign matter and debris that falls into
areas that may hinder or damage and result in equipment failure.
• The customer agrees to give reasonable notice to Southwest Solutions
Group for normal hours servicing.
• If equipment, under the Agreement, is moved, transported or tampered
without Southwest Solutions Group's supervision, this Agreement will
become null and void without refund.
E ol pg,_
ACCEPTANCE PAGE FOR SPACESAVER SERVICE AGREEMENT
(page 4 of 4)
BRAZOS COUNTY SHERIFFS OFFICE 432-7 -6668 Evidence PMA #307
Program effective dates: 10/1/2013 thru 9/30/2014
Annual Scheduled Maintenance & Labor Proeram $1338.46
Two scheduled PM * Covers 100% of all charger for service calls
When accepted (ebelow and return a copy to Southwest Solutions Group
via fax (888 980retain original for your
records. Accepted by: � 7 Date: L ✓� ( I J
Bill To Address:
Attention: Accounts Payable Purchase Order # if appropriate: -� �� - �-7 Q�
City, State, Zip: � go X 914, "CZn � 1 -7 to
If paying by VISA, Master Card or American Express:
C/C #:
Expiration Date:
Full Name On Card:
Southwest Solutions Group would like to thank you for the opportunity to serve you and
our team looks forward to serving you in other areas, please visit our website at
www.southwestsolutit)ns.com for more products & services.
Sincerely,
Kim Windham
972- 331 -8880 or 888-241-7494 direct
972- 250 -2229 or 888-980-8177 fax
kwindham@southwestsolutions com
DaMn Uahame CM Houston
8105 Bfibma Rd
Austin
800 Round Rock W. Dr.
San Actonio
5123 N. Loop 1604 W.
435S Excel Pk" 7718 N. RobhuonAn
Suite A21 Houston, TX 77041
Ste 604
Su6e 100
Ste 308
A OMIa
0518793M83116
44845 tax
(512)318.13221
S�(2 %6$98B 249
(t pi3)4p
m025419701
(5/2)336.1356 fax
t210) M-2238 fax
(972) 260.2229 fax (405)$79.3770 in
P q �'
39
VOICE PRODUCTS SERVOCEe LLC
SERVICE CONTRACT
BETWEEN
Brazos County Office of the Sheriff
and
VOICE PRODUCTS SERVICE, LLC
Regarding the maintenance
of
Equipment installed at:
1700 Highway 21 West
Bryan, TX 77803
VOICE PRODUCTS SERVICE, LLC
8555 East 32n' Street North
Wichita, KS 67226
(316) 616 -1111
FAX (316) 263 -1823
VICE PRODUCTS SERVICE, LLC h�a.
SERVICE CONTRACT
This contract is between VOICE PRODUCTS SERVICE, LLC, 8555 East 32nd Street North, Wichita,
KS 67226, hereinafter referred to as VOICE PRODUCTS, which shall include the authorized
representatives of VOICE PRODUCTS and Brazos County Office of the Sheriff, hereinafter referred to
as the Customer. This Contract covers the Equipment described in proposal number P102342 and is
attached to and is a part of this contract.
WHEREBY IT IS AGREED AS FOLLOWS:
Conditions of Equipment at Commencement of Contract:
VOICE PRODUCTS represents and warrants that the Equipment operates within the manufacturer's
specification and has been comprehensively inspected by a qualified engineer, trained and skilled in
the performance of the specific services invoiced, and delegated by the manufacturer. Furthermore,
any coverage or rights of the Customer under any other warranties shall remain in effect, and shall not
be mitigated by virtue of this Contract.
GENERAL INFORMATION
Normal Service Hours: Normal on -site service hours are 8:00 AM to 5:00 PM, local time of the Install
Location, Monday through Friday, excluding the VOICE PRODUCTS holidays listed below. Extended
Service Hours are hours outside of the Normal Service Hours. VOICE PRODUCTS' normal office
hours are 8:00 AM to 5:00 PM central time.
Company Holidays:
• New Year's Day
• Memorial Day
• Independence Day
• Labor Day
• Thanksgiving Day
• Day after Thanksgiving
• Christmas Day
In the event that a holiday falls on a weekend, VOICE PRODUCTS reserves the right to designate a
weekday as a holiday for employees.
How to Report a Problem: Customer will report technical problems with Equipment or software to the
VOICE PRODUCTS Help Desk. Trouble tickets may be opened via telephone contact by dialing
(800) 466 -1152 or (316) 616 -1111. If calling outside of normal business hours an on -call Product
Support Engineer will be paged. If your preference is for VOICE PRODUCTS to wait until the next
business day to address the issue, please indicate so in your voice message. Customer may also
report problems by email to supportavoiceproducts com.
Revision Date January 10, 2013.
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Page 2 of 15
VOICE PRODUCTS SERVICk AAA
VVIF
We kindly ask that you do not attempt to contact a Product Support Engineer directly.
Customer's Designated Contact should be prepared with the following information when reporting a
problem:
1. Serial number of Equipment with problem being reported (if applicable)
2. Steps Customer has taken to troubleshoot and attempt to resolve before contacting VOICE
PRODUCTS
3. Specific error message being received. (if applicable)
4. Specific agents not being recorded, with agent IDS, extensions, channels (if applicable)
5. Instructions on what to do if reboot is required (e.g., authorized to reboot or Product Support
Engineer must get authorization before rebooting)
6. If calling about an existing ticket, provide the ticket number.
The Product Support Engineer will triage the initial symptoms reported. If necessary, the engineer will
remote into the Customer's system to conduct remote diagnostics as well as continue to try and
resolve the problem over the telephone. If an issue appears to be product software related, a ticket
with the manufacturer may be opened.
The Technical Services Manager will determine if an on -site visit is required by a Product Support
Engineer to resolve the problem. The Customer will designate at that time the Customer Contact from
whom the Product Support Engineer will take direction and who will be the primary communication link
while on -site.
When on -site, the Product Support Engineer will communicate directly with the Customer Contact
regarding arrival to and departure from premises, work requirements in sensitive locations, and
needed Customer assistance.
Before departure the Product Support Engineer will request signature on a service statement, which
reports to the Customer Contact the work that has been done and describes any outstanding issues.
Severity Levels and Escalation Path:
Severity Level 1 — "CRITICAL FAILURE" — Any failure of covered items which results in loss of
substantial number of recording channels, affected users, or data (audio, screens or both), or if
allowed to persist will result in such loss. The loss has been shown to be caused by a defect in
covered items. (e.g. Hard drive down, unable to record on one or more systems), and NOT defects in
3rd party products or within the Customer environment.
RESPONSE CATEGORY NORMAL RESPONSE TIMES
Call Back Response Time Sixty (60) minutes after receipt of call from Customer's authorized
re
representative.
Revision Date January 10, 2013.
Vol r o Pq, -A 0 1
Page 3 of 15
VOICE PRODUCTS SERVICE, Lac �aa.
On -Site Response Time Six (6) hours or less or Product Support Engineer on first available
ill ht to site once the need for on -site support has been determined.
Level of Service Reasonable effort until the problem is resolved or a work around is
provided. The resolution process is ongoing until the problem is
solved. Critical failures are tyRically resolved within 24 hours.
Severity Level 2 - "LIMITED FUNCTIONALITY" - The majority of the users at a Customer's site are
affected, but the problem does not affect the system functionality. The problem has a high visibility
and although there may be a work around, performance may be degraded or functions limited.
Problem may be due to a non - critical part failure or software malfunction. Level 2 problems frequently
require manufacturer involvement, and occasionally require manufacturer R &D -level involvement,
which may take longer to resolve. (e.g., evaluation form is unavailable, reporting is unavailable).
RESPONSE CATEGORY
NORMAL RESPONSE TIMES
Call Back Response Time
Two (2) hours after receipt of call from Customer's authorized
re reseniabve.
On -Site Response Time
These problems are typically corrected via remote access to the
system. If not able to resolve remotely within 72 hours, and if final
diagnosis of problem reveals a need for on -site personnel, an on -site
visit will be scheduled.
Level of Service
Reasonable effort until the problem is resolved or a work around is
provided. The resolution process is ongoing until the problem is
solved.
Severity Level 3 — "WORK IMPEDING OR INCONVENIENT" — A single user or small percentage of
users are affected, or the problem has limited visibility.
Severity Level 4 --"SYSTEM INQUIRY" - Request for information, request for service work unrelated
to a break -fix situation, request for technical correction when not service impacting (e.g., end user
applications assistance, audio tape recovery)
RESPONSE CATEGORY NORMAL RESPONSE TIMES
Revision Date January 10, 2013. Page 4 of 15
Vol. — g,
VOICE PRODUCTS SERVICE, LLC
Call Back Response Time Within 48 hours after receipt of call from Customer's authorized
representative.
On -Site Response Time Typically resolved via remotes stem access
Level of Service The resolution process is ongoing until the problem is solved.
Escalation Contact Table
NAME
TITLE
EMAIL ADDRESS
PHONE NUMBER
Donna Dill
Technical Services
Director/ Dictation
ddill voiceproducts.com
(316)616 -1111 x 214
David Essary
Technical Services
Director/ Voice
Logging
dessary0voiceoroducts.com
(316)616 -1111 x 222
Stuart Peters
Vice- President
speters0voiceproducts.com
(316)616 -1111 x 211
Dean Tullis
President
dtullisCa)voiceproducis.com
(316)616-1111 x 212
Revision Date January 10, 2013.
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YONCE PRODUCTS SERVICES LLC vvr
V44--e 7 "4 I," O
What Level of Service does my Service Plan Provide?
Annual support coverage will be in accordance with the Service Plan purchased.
• Remote Diagnostics (24 hoursl7 days a week including holidays)
• On -site Hardware Support —Parts and Labor (2417 excluding holidays)
• On -site Software Support— Labor (24/7 excluding holidays)
• One Annual "Refresher" Training Session (on -site travel costs billable)
• Remote Diagnostics (Monday - Friday 8 -5 local, excluding holidays)
• On -she Hardware Support — Parts and Labor (Monday- Friday 8 -5 local time, excluding
holidays)
• On -site Software Support — Labor (Monday - Friday 8.5 local time, excluding holidays)
• Travel Expenses included for support visits. (Monday- Friday 8 -5 local time, excluding
holidays)
• Remote Diagnostics (Monday -Friday 8 -5 local, excluding holidays)
• On -site Hardware Support at hourly rates; Customer pays for parts.
• On -site Software Support at hourly rates.
• Customer pays travel expenses.
Routine Visits
VOICE PRODUCTS will make routine visits as specified in this SERVICE CONTRACT to
examine, test and adjust the Equipment, and to maintain the Equipment in good working order
in accordance with this Contract.
2. Repair and Replacements
As may be necessary, VOICE PRODUCTS will repair or replace all defective components,
except tape reels and tape. Such repair or replacement shall be at no additional charge to the
Customer except if caused by accident or negligence or improper use on the part of any
person other than the staff of VOICE PRODUCTS or if caused by unsuitable electricity supply.
All defective component pans so replaced shall become VOICE PRODUCTS property. All
repair parts shall be new or warranted as new.
3. Liability
Revision Date January 10, 2013.
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VOICE PR®®UCH SEFMCEI ILC
Except as herein expressly stated, VOICE PRODUCTS shall not be liable for consequential
loss, damage, or injury arising from any stoppage, breakdown, or failure of the Equipment,
save where caused by the negligence of or breach of this Contract by VOICE PRODUCTS or
their failure to exercise reasonable skill and care in carrying out any work pertinent to this
Contract, but VOICE PRODUCTS shall use its best endeavors to remedy any stoppage as
promptly as it is able and likewise shall use its best endeavors to keep the Equipment in good
working order. If, however, personal injury or damage to property is caused by the negligence
of VOICE PRODUCTS, then VOICE PRODUCTS shall accept liability. VOICE PRODUCTS
SERVICE, LLC is the primary obligor on this contract but will not perform the actual service
work. Service work will be performed by VOICE PRODUCTS, INC. and its employees.
4. PropertVOf Voice Products. Inc.
Ra-0 enance materials, tools, documentation, diagnostics, test equipment and software„ etc.
provided by Voice Products, Inc. shall remain the exclusive property of Voice Products, Inc.
5. Users Responsibilities
A. Keep and operate the Equipment in a proper and prudent manner and at the same location
within the United States, readily accessible for visits from VOICE PRODUCTS service
personnel.
B. Promptly notify VOICE PRODUCTS at the above address of any change in location of the
Equipment.
C. Make all payments due hereunder to VOICE PRODUCTS at the address above stated
within 30 days of the date on which such payments are expressed to be payable
hereunder.
D. Promptly notify VOICE PRODUCTS of faults, service issues or defects in the Equipment.
E. Provide an adequate and suitable electricity supply in accordance with advice given by
VOICE PRODUCTS to the Customer in the sales proposal.
F. Do such minor maintenance as is required for normal day -to -day operation. Maintenance
is specified in the manual provided with the Equipment.
G. Use for the operation and permitted Customer servicing of the Equipment (as defined by
VOICE PRODUCTS instructions) only those materials and supplies (including lubricants)
approved by VOICE PRODUCTS or equivalent approved by the manufacturer.
H. Provide VOICE PRODUCTS' service personnel full and reasonable access to the Install
Location(s) and the System for the purpose of performing maintenance.
I. Provide a safe working environment for VOICE PRODUCTS' service personnel.
J. Provide VOICE PRODUCTS, at no charge, reasonable access to and use of any
machines, attachments and /or communications facilities which are necessary to facilitate
maintenance.
K. Maintain and control proper site environmental conditions and perform any routine
maintenance procedures (such as cleaning of Audio Drives and air filters) as prescribed in
Revision Date January 10, 2013. Page 7 of 15
Y ®ICE PRODUCTS SERVICE, LLC
manufacturer's operations manual pertaining to the Equipment. With the exception of the
routine procedures referenced In this section, Customer shall not perform, or cause to be
performed maintenance or repair of the System without prior approval of VOICE
PRODUCTS.
L. Make available the Install Location(s) at such time as may be requested by VOICE
PRODUCTS and approved by the Customer for installation of any engineering change
order.
M. Provide remote access for VOICE PRODUCTS remote troubleshooting and help desk
support.
N. Perform system administration (e.g., performing moves, adds and changes, defining user
status and system permissions, changing and labeling audio tapes); completed system
administration training for on -site administrators is mandatory.
O. Contact VOICE PRODUCTS prior to installation of other third party software (such as anti-
virus software) to confirm compatibility with the Customer's system.
P. Contact VOICE PRODUCTS before making changes or modifications to System logins and
passwords.
O. Contact VOICE PRODUCTS before making changes to systems that integrate with your
System (e.g., switch upgrades, CTI servers, network or firewall changes) to determine if
there are implications to your system.
R. Ensure Customer's designated contact(s) is (are) fully trained on proper administration, use
and functionality of the system.
S. Use best efforts to conduct problem triage before reporting problems to VOICE
PRODUCTS.
T. Provide regular and frequent communication to VOICE PRODUCTS to assure proper
understanding of Customer issues and provide feedback to VOICE PRODUCTS with
confirmation that an issue has been resolved.
6. VOICE PRODUCTS Responsibilities
VOICE PRODUCTS provides basic maintenance services in support of the software and
Equipment for the term purchased. Basic maintenance services offered include:
A. Maintaining a technical support center with a twenty-four hour help desk, seven (7) days a
week, 365 days a year that allows Customer to seek assistance in the use of the
Equipment and/or software and to report that the system has malfunctioned or is
inoperative.
B. Once the Customer has placed a service request, and prior to any on -site work, VOICE
PRODUCTS will work with the Customer to remotely troubleshoot and resolve the issue
Revision Date January 10, 2013.
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Page 8 of 1
VOICE PRODUCTS SERVICE® LLC naa.
with the Customer. For technical issues that cannot, in VOICE PRODUCTS' judgment, be
resolved remotely, an authorized VOICE PRODUCTS representative will provide on -site
technical support.
C. Using all responsible diligence to correct verifiable and reproducible errors to the software
when reported to VOICE PRODUCTS in accordance with VOICE PRODUCTS' standard
reporting procedures. Upon verifying that an error is present, VOICE PRODUCTS shall
work along with the manufacturer in such a manner which is necessary toward correction of
the error.
D. Performing repairs and regular maintenance practices as are necessary to maintain the
Equipment in good working condition.
E. Furnishing parts and software changes including manufacturer software patches or service
packs are necessary to maintain the Equipment in good working condition; also including
replacement of hardware components upon determination by VOICE PRODUCTS that
hardware failure has occurred. Customer shall return the failed hardware component to
VOICE PRODUCTS within fifteen (15) days of receipt of the replacement component or
return the defective unit to a VOICE PRODUCTS Engineer who may be on -site.
F. Dispatching service personnel on -site to the Install Location(s) when necessary as
determined by VOICE PRODUCTS. If VOICE PRODUCTS dispatches Its service
personnel, Customer will be billed according to the Service Plan purchased.
G. If Customer requests the performance of services that are outside of or In addition to the
scope of services covered under the Standard Maintenance Policy or the Service Plan
purchased, such services may be furnished by VOICE PRODUCTS on a time and
materials basis at VOICE PRODUCTS' prevailing hourly rates, subject to availability of
VOICE PRODUCTS' service personnel.
H. Limited Warranty, VOICE PRODUCTS shall perform its support services in a professional
manner in accordance with accepted industry practice. VOICE PRODUCTS' obligations to
furnish repairs, parts and materials or correct any errors shall be limited to the maintenance
terms of this Support Policy, and the service plan purchased and the manufacturer's limited
warranty provided at the time of install. VOICE PRODUCTS' obligation to provide support
services for the software shall be in accordance with the maintenance terms set forth in this
SERVICE CONTRACT, such that the software will perform in substantial conformance with
the manufacturer's published specifications as amended from time to time. The limited
warranty set forth by the manufacturer at the time of purchase shall not be superseded by
this SERVICE CONTRACT.
1. In the event Customer requests service for a technical issue that proves not to be caused
by a defect in VOICE PRODUCTS Equipment, the Customer shall pay to VOICE
PRODUCTS at its address stated above, the appropriate charges for labor and travel.
Revision Date January 10, 2013.
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Page 9 of 15
VOICE PRODUCTS SERVICE, LLC AAA_
7. Duration
This contract may be terminated at any time upon 90 days of prior written notice by either party
to the other. The contract effective dates are documented in Appendix 1. Customer will have
the option to renew this agreement from year to year as long as system components are
serviceable.
8. Rates and Charges
A. The yearly charge described in Appendix 1, appended hereto, will become payable to
VOICE PRODUCTS at its address stated above on the first day of each contract year (as
defined in Clause 7 above).
B. In consideration of the Maintenance to be provided herein, Customer will pay VOICE
PRODUCTS or the contracting business partner its maintenance fees based on the
Service Plan purchased. VOICE PRODUCTS reserves the right to change the
maintenance fees and service plans upon the expiration of the then-current Maintenance
support term, provided that, no such change will be effective until thirty (30) days after
VOICE PRODUCTS has given Customer notice of such change.
C. Any and all additional time and material charges, hourly or per diem, other charges and/or
reimbursable expenses required to be paid by Customer for additional services or services
not covered under this Policy, shall be invoiced to Customer after such services were
provided and reimbursable expenses were incurred by VOICE PRODUCTS. Customer
shall pay the invoiced amount within thirty (30) days from the date of such invoice.
D. If, at Customer's request, maintenance is performed during extended services hours not
covered by the purchased service plan, then Customer shall pay an additional charge, at
VOICE PRODUCTS' then current hourly rate, plus reasonable travel expenses incurred by
VOICE PRODUCTS. A minimum of one (1) hour will be invoiced if on -site services are
requested during extended service hours. Maintenance performed during extended service
hours at other than Customer's request will be billed according to service plan purchased.
E. Maintenance for Additional Equipment: Additional Equipment and software acquired by
Customer from VOICE PRODUCTS during the term of this policy will be automatically
added to list of covered hardware and software following the installation of Equipment
and/or software. Allowing for a 90 -day warranty period on new Equipment and software,
VOICE PRODUCTS will issue an invoice on a coterminous basis for the prorated
maintenance support fee.
F. Manufacturer Hardware /Software Obsolescence: In the event that any of the installed
hardware or software components are no longer manufactured by or supported by the
manufacturer, VOICE PRODUCTS will attempt to continue to maintain the Equipment. If a
repair is not possible, VOICE PRODUCTS will compute the remaining amount of the
annual Maintenance Support purchased which covers the Equipment, software or part in
Revision Date January 10, 2013. Page 10 of 15
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VOICE PRODUCTS SERVICE, dL,C Add
question and to apply said amount as a discount toward the purchase of a new service
contract.
9. Variation Of Charges
A. Ii the Equipment is added to or altered, then VOICE PRODUCTS may make appropriate
variations in the charges payable under Clause 7 above. Any such variations shall be
subject to Customer's approval, which shall not be unreasonably withheld.
B. Should it become necessary, VOICE PRODUCTS may review any charge payable under
this contract. It VOICE PRODUCTS considers it necessary to revise any such charges, it
shall, at least three months prior to the end of the current invoicing year, submit a written
proposal detailing the revised charges. If the Customer shall consider the revised charges
to be unreasonable, the Customer shall have the right to terminate this Contract in
accordance with Clause 7 above.
10. Alteratlons
A. The Customer shall not, in any circumstances, alter or add to the Equipment without
VOICE PRODUCTS consent (which shall not be unreasonably withheld).
B. At the Customer's request, VOICE PRODUCTS will, so far as is practicable, move, alter, or
add to the Equipment. VOICE PRODUCTS may make appropriate charges for such
services as approved by the user.
11. Defaults
Ii the Customer shall fail to make payment, as defined in Clause 4c, or if either parry shall be in
continual or material breach of its obligations hereunder, the other party may forthwith, by
written notice, terminate this Contract without prejudice to pre- existing rights.
12. Force Maleure
Neither party hereto shall be under any liability for failure or delay in performing their respective
obligations hereunder which are attributable to causes beyond the relevant party's reasonable
control, each party acting reasonably and using its best efforts, based on good faith, to perform
such obligations.
13. Confidentiality
VOICE PRODUCTS shall not disclose any information about the Customer, its business, or its
customers to any third party without the prior consent of the Customer. For the purpose of this
clause, customer shall include any partner of or body associated with the Customer, and /or any
Revision Date January 10, 2013.
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VOICE PRODUCTS SERVICE, LLC
affiliate or subsidiary of the user. The foregoing obligation of confidentiality shall survive any
termination of this Contract.
14. Excluded From Coverage
Maintenance to be provided under the Standard Maintenance Policy does not include services
for repair of damage, replacement of parts, correction of errors or defects, or increase of
service time attributable to the following reasons:
A. Any problems resulting from the misuse, improper use, abuse, alteration, or damage of the
System.
B. Any problems caused by modifications in any versions of the software not made or
authorized in writing (in advance) by VOICE PRODUCTS or the manufacturer.
C. Any problems resulting from the combination of the System with such other programming,
Equipment or materials not supplied by VOICE PRODUCTS or to the extent such
combination has not been approved in writing by VOICE PRODUCTS or the manufacturer.
D. Any problems resulting from the Customer or operation of the system for purposes for
which it was not designed.
E. Problems resulting from unusual physical or electrical stress (such as power, UPS or air
conditioning failure), accident, neglect or acts of nature, and any other similar causes
beyond VOICE PRODUCTS' control.
F. Electrical work external to and not connected with any covered Products.
G. Moves, adds and changes requested by Customer; these functions should be performed by
the Customer's System Administrator; completed system administration training for the on-
site administrator is mandatory.
H. Requests for additional training (unless provided in Service Plan purchased by Customer.)
I. Software version upgrades which provide substantially modified functionality to the original
installed system such that it is considered by the manufacturer to be a new product or new
version release; such product or new version release upgrades may be subject to an
additional charge, based on the products purchased.
J. Relocation of Equipment. Upon request of Customer, VOICE PRODUCTS will provide a
price quotation for relocating the Equipment to a new site. In the event Equipment is
moved or relocated by other than VOICE PRODUCTS personnel, VOICE PRODUCTS
shall have the right to evaluate the Equipment and its new site and environmental
conditions as a condition for continuing maintenance on the Equipment and to bill
Customer at its then prevailing rates for such inspection and any labor, material and
Date January 10, 2013.
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Page 12 of 15
V016CEIV OD®CTS`SERVICE, LLC hh�.
adjustments which, in VOICE PRODUCTS' opinion, are necessary to restore the
Equipment to good operating.
K. Requirements for VOICE PRODUCTS to go on -site to resolve an issue because remote
access was not provided by Customer. If, in VOICE PRODUCTS' judgment, the work
could have been completed remotely, Customer will be charged time and material rates for
this work in addition to the annual maintenance fee.
Revision Date January 10, 2013. Page 13 of 15
-- VOICE PRO.RUCTS SEMCEr L&C
APPENDIX 1
Level of Service Purchased:
Platinum Gold x Silver
(as defined in General information)
Duration:
Month
I Day I
Year
October
1 01
1 2013
Revision Date January 10, 2013.
to
Month
Day
Year
r September
30
1 2014
Pa y/
rays 1�vi 'v
VOICE PRODUCTS SERVICE, LLC
Signature
Print Name
��AfW1h i 1I1�Q.�
Title
Date be
Receipt of payment by VOICE PRODUCTS from the Customer constitutes
acceptance of terms of the service contract by the Customer.
VOICE PRODUCTS SERVICE, LLC
8555 East 32n0 Street North
Wichita, KS 67226
(316) 616 -1111
FAX (316)- 263 -1823
Revision Date January 10, 2013.
Page 15 of 15
Braz ®s County
Purchasing Department
200 S. TX AVE., SUITE 352 BRYAN, '1'X 77803
PHONE (979) 361 -4290 FAX (979) 361 -4293
BRAZOS COUNTY
BID /RFP /RFQ DOCUMENTATION SHEET
The Purchasing Department would like to request Commissioner's Court approval to
advertise and go out for proposals on the following:
DATE: October 9, 2013
BID NUMBER:
REQUEST FOR PROPOSAL NUMBER: 2013 -89
REQUEST FOR QUALIFICATIONS NUMBER:
TITLE: Renovation of Arena Hall Parking Lot
REQUESTING DEPARTM
APPROVAL SIGNATURE:
DATE APPROVED:
County Judge
1869 13
�D
BRAZOS COUNTY
COMMISSIONERS' COURT ACTION FORM
DEPARTMENT Road and Bridge DEPT. NUMBER 56001000
DATE OF COURT MEETING: October 15, 2013
ITEM: Consider and take action on acceptance of the roads (portion of Mesa Verde Drive,
Pawnee Crossing and Tahoma Trail) and associated roadway drainage structures of Indian
Lakes Phase 3 into the Brazos County road maintenance system. Site is located in Precinct
1.
NOTEWEXCEPTIONS:
• Brazos County will assume no responsibility for drainage ways or easements other than
those adjacent and parallel to the rights of way or otherwise labeled as public easements.
• Private drainage ways and easements shall be maintained by the individual property
owner or the HOA.
• Brazos County shall maintain the roadway, shoulders and drainage facilities which
directly drain the roadway and associated ditches.
• The HOA shall be responsible for mowing and landscape maintenance of all rights of
way /easements.
• The HOA shall be responsible for replacement of Indian Lakes street name mounts and
posts as needed.
• The HOA will maintain culverts for hiking paths.
SUBMITTED BY:
R. Alan Munger,
County Engineer
CC2013- Indian Lakes Phase 3 -County Maintenance
APPROVED BY:
en4y *L Z"
Commissioner Lloyd Wassermann
Precinct 1
This Request is Approved Q (or) Denied E] by Commissioners' Court
Date:
Duane Peters, County
it N
41
BRAZOS COUNTY
COMMISSIONERS' COURT
ACTION FORM
DEPARTMENT Road and Bridge DEPT. NUMBER 56001000
DATE OF COURT MEETING: October 15, 2013
ITEM: Consider and take action on the Final Plat of Lots 166A and 175A, Block 9, Saddle Creek
Subdivision Phase 9 being an Amending Plat of Lots 166 and 175, Block 9, Saddle Creek
Subdivision Phase 9• recorded in Official Records of Brazos County, Volume 10589, Page 17;
2.482 Acres James C Stuteville League A -216 College Station (ETA Brazos County Texas. Site
is located in Precinct 1.
SOURCE OF FUNDS: N/A
EXCEPTIONS/REQUIREMENTS:
NOTES:
• Owner /Developer: Justin and Sara Lake
• Kerr Surveying, LLC
SUBMITTED BY:
R. Alan Munger, P
County Engineer
CC -2013
is
E. Duane Peters, County Judge
Dataio��ti11�
f
APPROVED BY:
LloyWassermann
Commissioner Precinct 1
/DENIED I J by Commissioners' Court
F-��Pg.. p�
0
Application for Development
Brazos County Subdivision and Development Regulations
Brazos County Engineering Department
2617 Hwy 21 West, Bryan, Texas 77803
(979) 822 -2127
Master Plan _
Properly Description
Road Location: Adri
Legal Description:
Subdivision Descriptioi
Subdivision Name: _
Total number of lots:
Property Owner
Owner name(s): �
Current mailing address:
Phone number(s):
Office Use Only.
Final Plat _ Re -Plat _ Amending Plat
Acreage:
Applicant or Authorized Agent, Engineer or Surveyor
Name and Address: lie -rr � s 94 t e,
Phone number(s): _4(.9- 3 t alt
Name and Address:
Phone number(s):
Application is for
Residential A Mobile Home Park () Commercial ( )
Other ( )
Is any of the property located in a Floodplain or Flood Hazard area? ,AJn ( yes/no)
Acknowledgment: The flood hazard boundary maps and other flood data used by Brazos County in evaluating flood hoards to
proposed developments are considered reasonable and accurate for regulatory purposes and are based on the best available sciemific
and engineering data On rare occasions greater floods can and will oecur and flood heights may be increased by man -made or natural
causes. Issuance of a Floodplain Permit inaccordmce with the Brazos County Flood Damage Prevention ordinance does not imply
dot development outside the areas of special flood hazard will be free from flooding or flood damage. Issuance of a permit shell not
uram liability on the pan of Brazos County or my offlcer or employee or Brazos County in the event flooding or flood damage does
occur. /�p
is part or all of the property within an ETI of a City? �� (yes/no)
Will any construction occur in TxDOT right -of -ways? NU (yes/no)
Application Check List:
Copies of finished plat with corrections (if any):
9 copies to Brazos County
!Y One (1) copy to Brazos County Health Dept.
U,,�- One (1) copy to Brazos County 911
One (1) copy to local Water District or Company
Letters of approval (to be sent by the approving institution directly to Brazos County Engineering):
0 Letter from Brazos County Health Dept - For onsite sewage evaluation.
0 Letter from Brazos County 911 - For road names.
0 Letter from Water District or Company. - Stating water availability, etc..
If property is within an ET1 of a city:
❑ Approval notification from appropriate city.
Applicant attest that they have signed this application in the capacity designated, if any, and further attests
that they have read document and the statement contained herein and any attached are true and factual. All
applicants are encouraged to review the County Regulations prior to any plat submittal. It is understood that
this application is not finished or dated until all documents listed above are filed at the Brazos County
Engineer OtTice and all applica11ble blanks are filled in the application above.
Applicant's Signature Date �—
County Witness Date
/8dy y6—
Brazos County Pre- Application For Plat Approval
Master Plan _ Final Plat
Re -Plat
Date:
Amending Plat
Date k Time assigned for Application and Plat Review with County Engineer or Planner:
Description of
Subdivision Name:
Property Location:
Legal Description:
Applicant or Authorized Agent: Ke "c -5ory eA.Gt ok
Phone Number (s): .2 6 9 - -,%A yl. S (J
This is a notification to Brazos County that a plan for development exists for this noted piece of property.
This is not the official Application for Development. This also does not commit the Applicant listed above
to file an Application for Development or to file any type of plat for Record.
All properties within the County of Brazos are submitted to the rules and regulations set up by the Brazos
County Commissioners Court. Copies of the Brazos County Subdivision and Development Regulations and
the Brazos County Flood Damage Prevention Ordinance are available from the Brazos County Engineering
and Planning Departments. All applicants are encouraged to review the regulations prier to any plat
submittal.
Attached is a general check list to be used by a Registered Engineer or Registered Professional Land
Surveyor, licensed by the State of Texas, for the sole purpose of summarizing the needs of a finished plat.
All County and City Ordinances ind Regulations must be met. This is not a short list of details of said
regulations. Details of the idems listed are in said ordinances, and said ordinances take precedence over this
check list.
Comments:
Date ofgignafure
V0 l �O pg._ �2 —
En gineer /Surveyor Check List for Plat Pre - Approval
1y/ 1)
Property located within a City Extra Territorial Jurisdiction (ETJ), contact with
Name and address of subdivider, recorded owner, planner, engineer and surveyor.
that City is required before plat approval.
2)
Drawn on 24" x 36" sheet to scale of 100' per inch or larger. If more than one sheet, an
through the Brazos County 911.) (Replats need to retain original subdivision name.)
index sheet showing entire subdivision at a scale of 500 feet per inch or larger.
l� 3)
Include the words; "MASTER DEVELOPMENT PLAN — NOT FOR RECORD" or
Engineer's scale in feet.
"FINAL PLAT" or "RE -PLAT' or "AMENDING PLAT" in letters '' /:" high.
4)
Vicinity map which includes enough of surrounding area to show general location of
Re -plat or Amending Plat, existing lot and block description or Abstract name and
subject property in relation to major roads and any city limits and county boundaries. No
number.
scale required but include north arrow.
�� 5)
Title Block with the following information:
Name and address of subdivider, recorded owner, planner, engineer and surveyor.
Yd�
Proposed name of Subdivision. (Subdivision name & street names will be approved
through the Brazos County 911.) (Replats need to retain original subdivision name.)
LtY
Date of preparation. (Include the date of any revisions on the plat.)
tl�
Engineer's scale in feet.
6---
Total area intended to be developed.
9--
Re -plat or Amending Plat, existing lot and block description or Abstract name and
number.
H� 6) North Arrow.
❑ 7) Location of any current city or county limit lines, if applicable.
�^ g) Subdivision boundary indicated by heavy lines. Boundary must include all of parent tract.
9--- 9) Descriptions by metes and bounds of the subdivision which shall close within accepted
land surveying standards. (Shown on drawing; not separate description)
8� 10) Primary control points or descriptions and ties to such control points, to which, later, all
dimensions, angles, bearings, block numbers, and similar data shall be referred. The plat
shall be located with respect to a comer of the survey or tract, or an original corner of the
original survey of which it is a part.
�I 1) Name of contiguous subdivisions and names of owners of contiguous parcels of
unsubdivided land, and an indication whether or not contiguous properties are platted.
0--12) Location of the 100 Year Floodplain and Floodway, if applicable, according to the most
recent available data.
,p/ 13) Note the FEMA FIRM Map panel number and revision date on plat.
p 14) Topographic information, including contours at two foot (2 ft.) intervals, flowline
elevation and flow direction.
0 15) Proposed drainage concept shown on plan, showing flow paths to primary system.
16) Locate and Describe, with accurate dimensions, bearings or deflectipn angles and radii,
area, center angle, degree of curvature, tangent distance and length of all curves; show
existing items that are intersecting or contiguous with the boundary of or forming a
boundary with the subdivision, as well as, those within the subdivision; for the
following:
Exislin Proposed
C Streets: continuous or end in a cuWe -sac, stubbed out streets must end into a
temp. turn around unless they are shorter that 100 feet.
,�� ❑ Public and private R.O.W. locations, width(s) and names. (All existing and
proposed R.O.W.'s sufficient to meet County and City Regulations, if
applicable.)
ca-- ❑ Street offsets and/or intersection angles meet ordinance.
❑ ❑ Alleys
❑ ❑ Reserve tracts.
❑ ❑ Well site locations.
❑ ❑ Pipelines: label company with volume and page.
❑ ❑ Utility Services. (water, wastewater, electrical, natural gas, cable, phone, etc.)
42� ❑ Easements.
❑ ❑ Drainage Structures and improvements per engineering analysis.
t� ❑ A number or letter to identify each lot or site and each block.
❑ Cl Public areas.
❑ ❑ Other Public improvements, including but not limited to parks, schools and
other public facilities.
17) All off -site easements for infrastructure construction must be shown on the final plat with
a volume and page listed to indicate where the separate instrument easements were filed.
Separate instrument easements must be filed prior or concurrently with final plat.
18) Proposed phasing. The Master Plan and each phase must be able to stand alone to meet
ordinance requirements. Infrastructure costs should be separate for each phase of the
subdivision.
19) Bring this check list with one copy of plat for pre - approval to meeting; date and time set
by County Engineer or Planner. Meeting location set at County Engineering office.
Brazos County Engineering
Road & Bridge Department
2617 Hwy 21 West
Bryan, Texas 77803
(979)822 -2127
DEPARTMENT:
MEETING DATE:
SUBJECT:
+4
BRAZOS COUNTY
COMMISSIONERS' COURT
ACTION FORM
Road & Bridge
October 15, 2013
Private Property Access
Request permission to enter private property owned by Bradley and Martha Weeks
located on Straub Road. Project will clean and remove silt, trees and /or brush from
drainage channel. Rip -rap material will be place in and along channel to control erosion.
This work is being performed for the health, safety and welfare of the general public.
Site is located in Precinct 1.
SUBMITTED BY:
Joev. Salvato
Right of Way Agent
APPROVED BY:
Lloyd Wassermann
Commissioner Precinct 1
This request is PROVED / DENIED ❑ by Commissioners' Court
Duane Peters, County Judge
DATE: I Z) I I S113
Fol -
BRAZOS COUNTY
PRIVATE PROPERTY ACCESS FORM
E. Duane Patent
Brazos County Judge
Loyd Wassermann
Con"smoner Pct. 1
Sammy Catalan
Cortmitsloner P.I. 2
Kenny Mallard
Commissioner Pct. 3
Iona Cauiey
Commissioner Pa. 4
1. OWNER(S): Bradley & Martha Weeks
R, Alan Munger, P.E.
County Eagbroer
Brazos County Rood 6 Bridge Dept,
2817 Hwy 21 West
Bryan, Texas 77863
Ctrioa: 979$21 -2127
Fax: 979 - 775.6457
mmurgerobmzo nbM.gov
II. ADDRESS: 6059 Straub Road
College Station, Texas 77845
III. LOCATION OF WORK: Same as above
R11211 – A -13, Samuel Davidson, tract 109, 8.56 acres
IV, DESCRIPTION OF WORK: Project will clean and remove silt and /or trees and
brush from drainage channel located on private property. Rip -rap material will be
placed in and along channel to control erosion. Fence and water gap will be
rebuilt, if necessary. This work is being done for the health, safety and welfare of
the general public,
Additional Comments:—___
V. MAINTENANCE: Yes X No
IF YES, ESTIMATE FREQUENCY OF MAINTENANCE: County will maintain the
site only when necessary for continued adequate drainage of roadway.
I (we) the undersigned owners) grant permission to Brazos County the ability to access the
above mentioned private property for roadway maintenance purposes.
Owner's Signature: /4`�/"�?' `RL r Date:
R. Alan Munger, P.E. J Salvato
i
/ gr /o/
LL
1Z)
BRAZOS COUNTY
COMMISSIONERS' COURT
ACTION FORM
DEPARTMENT: Road & Bridge
MEETING DATE: October 15, 2013
SUBJECT: Utility Permit — Halcon Field Services, LLC
Consider and take action on the Halcon Field Services utility permit to construct 8"
road bore under Alexander Road approximately 1,533' southeast of Smith Road.
Project will connect several oil wells in the area. Site is located in Precinct 2.
SUBMITTED BY:
J�W V. Salvato
Right of Way Agent
APPROVED BY:
This request is APPROVED / DENIED 171 by Commissioners, Court
Duane Peters, County Judge
DATE:
Vol _ 8d pg. . /p2
TO: THE COUNTY ENGINEER OF BRAZOS COUNTY, TEXAS
Comes now Halcon Field Services. LLC (company name], hereinafter referred to as "Company"
a Delaware (.stare] Corporation, with authority to transact business in Texas, acting by and through
its duly authorized representative, and hereby petitions the County Engineer for the right to lay, construct, maintain, repair
and /or operate equipment tinder, over, across and /or along certain County Roads as shown on drawings and diagrams
attached hereto and said location described as follows:
Facility to Cross Road
Road Name & Block Number
Lenglh of
Crossin
TYPE OF CONSTRUCTION
CHECK ONE
Bored
Jacked
Driven
Cased
Alexander Road
65'
1 X
Facility to Parallel County Road Within Rieht -Of -Way
CONSTRUCTION TYPE
8.625" Diameter 0.222" Wall Thickness 0 I ligh Pressure Underground ❑ Low Pressure Underground
Pipeline (60 psi or greater Pipeline (60 psi operating
Material Specification Steel operating pressure) pressure)
Minimum Yield Strength X -52 52.000 psi
Maximum Operation Pressure 720 Dsi
The location and description of the proposed installation and appurtenances must be fully shown on the attached detailed
drawings.
The Company shall commence actual construction /work in good faith within 60 days from the date of said permit and
shall complete said construction /work within 60 working days. (COMPANY MUST FILL IN). If such
construction is not begun by the 60ta day, Company will be required to apply for a new permit.
Company declares that prior to filing this application, it has ascertained the location of all existing utilities, both aerial and
underground, and the filing of this application is prima facie evidence that the proposed installation will not conflict with
any existing utility.
A copy of this permit shall be kept at the job site any time work is being performed.
it is expressly stipulated that this Permit is a license for permissive use only and that the placing of facilities upon public
property pursuant to this permit shall not operate to create or vest any property right in said holder.
It is understood and agreed that the rights and privileges herein set out are granted only to the extent of the County's right,
title and interest in the land to be entered upon and used by the holder and the holder will at all times assume risk of and
indemnify, defend and save harmless Brazos County from and against any and all loss, damages, cost or expense arising
in any manner on account of the exercise or attempted exercise by said holder of the aforesaid rights and privileges.
Any deviation from these specifications must be approved by Brazos County Engineer's Office or its designated
representative. e d �,
Voi. 1
Approval of Count Engineer's Office may take as long as two weeks after complete application is received.
Applicant agrees to comply with all rules of the County Commissioners and the County Engineer in construction of said
installation attached hereto as BRAZOS COUNTY DESIGN STANDARDS AND SAFETY PRFCAU'tION
REQUIREMENTS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY and incorporated
herein for reference.
ht the event Conepany fidls to obtain a peruri► prior to Ole (mstallution or does not install utilities i's compliance with
installation requirements set forth herein (i.e. depth, location, etc), Co»grany Missiles 1111 financial resporsibiliry far
drnnages and/or destruction of lines, cables, etc. based upon its fallure to comply nvith Brazos County requirements.
Applicant agrees that if Brazos Cormty demonstrates a violation of the terms of this policy, Applicmu stipulates Ilia,
requisites for injunctive relief exist and that Brazos Comity is eudided to relief enjoining any conduct by applicant
which is contrary to Ore policies.
This permit is a revocable permit. Brazos County reserves Ore right to revoke this penmit at any those, lit the sole
discretion of Brazos County, for interests ofpnblic healih, safety or welfare, orforfnllure to repair any damages upon
demand, or for any other reason deemed sufficient by Brazos County.
In the event Compory fails to comply with any or all of the requirements as set forth herein, the County nay take such
action as it deems appropriate to compel compliance. The County Engineer further retains (lie right to revoke this
Persidt by verbal notification to the Applicrn ilConpaty.
Failure to obtain this permit and/or notify the County Engineer's Office nvititiu 14 hours of beginning construction
Shoff constitute grou tis for job shutdown.
By signing below, 1 certify that I am authorized to represent the Company listed below, and that the Company agrees to
the conditions/provisions included in this permit.
061", nLU —�(uif,t IA
CompanyNatue 11
ln3) fO^f 22 �t ✓z
Address
syyevapincA- 1 6 � 1�� S
city � - -mate Zip
Phone Number
k L) l 1
Email:
Please contact Tyson Glasscock @903 - 258-4978
with questions, comments, and/or when permit
is approved and ready to pick up.
Pg
PIPELINE UTILITY APPROVAL
Brazos County offers no objection to the proposed location of the utility in the County right of way as shown by
accompanying drawings and notice dated �O — t — 249 15 except as noted below:
(Month/Day/Year)
EXCEPTIONS:
— 4��
15� Bra ounty Engineer —
Vol. �O _ pg `�
f f
RONALD A. LEWIS ET UX / i X
CALLED 66.93 AC. GEORGE
-- - Va. -2�6; PG. 791 ! l W. SINGLETON
,
I
N.A.D. 83 i i 'k A-
n LAT: .10 LON: 96.36871'1 1
• \I i X PROPOSED PIPELINE
N 66'05'46" W
i by
/ X � °\ CARROLL J. COOPER ET UX
CALLED 67 AC. (PARCEL ONE)
CYNTHIA M. JACKSON VOL. 278, PG. 38
CALLED 122.586 AC. (TR. 1) X ��
VOL. 9042. PG. 8
u S2
W I +`
p O K d
n
Z mZ Z K m
Z U ti (� = w2 X w U
a 3 ci w3 a w a
0 o n a mn m m n o
m m a n o m m �
+ + + + ++ + + + +
m m m m mm m r n n
342 342
340 340
338 :- 338
M
„m� TURAL GROUND
336 N e 336
oM M M 3
334 w v J w ^ 34
n 332 I I I I 1 332
129+00 128 +70 128 +40N 128+10 127 +80 127 +50 127 +20
II
—_
PROPOSED PIPELINE
H = I : 30 NOTE.. BEARINGS ARE BASED
ELEVATION VIEW OF m9 AO I130595DR£0 SAG 7019M HAPEINK-ALEXAIXi'R ROAC
PROPOSED RED STAG TO LEWIS PIPELINE
ALEXANDER ROAD HALCON FIELD SERVICES LLC
PIPE SPECIFICATIONS PROPOSED PIPELINE CROSSING
ALEXANDER ROAD
0.29 MILES (1533) SOUTHEAST OF
SMITH ROAD
WARNING! UNDERGROUND UTILITIES SHOWN HEREON ARE APPROXIMATE ONLY BRAZOS COUNTY, TX.
THERE MAY ALSO BE OTHER UNDERGROUND UTILITIES THAT ARE NOT SHOWN.
BEFORE ANY EXCAVATION OR CONSTRUCTION OPERATIONS BEGIN THE CONTRACTOR SCALE: DRAWN BY: DATE:
MUST CONTACT ONE CALL U77LITY LOCATION SER14CES AND THE OWNERS OF
THE UTILITIES 70 VERIFY THEIR LOCATION. I I- = 30' M. P. C. 09-70-73
Vol. / Pg. �O
BRAZOS COUNTY ROADWAY SAFETY AND ROAD
PRESERVATION STANDARDS FOR WORK CONDUCTED IN
- BRAZOS- COUNTY RIGHTS OF WAY
A. General Requirements
I. Adequate drainage shall be maintained in ditches at all times.
2. Permittee will use best management practices (`BMP ") (EPA and TCEQ both provide lists of
examples of BMPs) to minimize erosion and sedimentation resulting from the proposed
installation.
3. The permittee shall take precautions to avoid damage to property. All County Right of Way and
property shall be restored to its original condition, as far as practical, in the opinion of the County
Engineer or appointed representative.
4. The construction and maintenance of such utility shall not interfere with the property or rights of a
prior occupant.
5. Permittee shall not interfere with other utilities located in the right of way. In the event damages occur,
permittee will be liable to the County or other utilities running through the right of way.
6. County Engineer shall determine whether or not'pennittee's plans shall inconvenience the public. If it
is determined that inconvenience to the public exists, then the County Engineer will decide
whether such project will be allowed or if an alternative exists so as not to inconvenience the public.
B. Safety Requirements
1. Proper traffic control measures must be put in place prior to beginning work and remain in place during
the duration of the job. All traffic control measures must follow the Texas Manual of
Uniform Tragic Control Devices ( TMUTCD). See Traffic Control Requirements below.
2. During construction, all safety regulations of the Texas Department of Transportation shall be observed.
3. Permittee must take such precautions and measures, including placing and displaying safety devices,
as may be necessary, in order to safely conduct the public through the project area. Company
shall provide flagmen, signs, signals or devices necessary to provide complete safety to the public.
4. Adequate provisions must be made to cause minimum inconveniences to traffic and adjacent property
owners.
5. No cable, conduit and /or pole line shall be laid, constructed, maintained and /or repaired so as to
constitute a danger or hazard of any kind to persons or vehicles using such road. Any poles placed
in the Right of Way for future installation shall be placed at the back of the Right of Way.
Exceptions may be approved by (lie County Engineer.
C. Traffic Control Plan
I. A traffic control plan, pursuant to the TMUTCD or Engineered Traffic Control Plan must be provided
for the following:
a. any construction (i.e. pit, excavation, hole) left open overnight, requires specific
nighttime traffic control measures pursuant to the TMUTCD;
b. if construction is within ten (10) feet of the roadway; or
c. any work performed in the road right -of -way;
j t Wit..._/ 4? t�7 _ r,;. �n
__ i
2. Plan must be attached to the permit and kept at the job site any time work is being performed.
- -- — - 3. Plan must set forth the time of completion for the job.
D. Design Standards
I. All overhead installations shall conform to clearance standards of the Texas Department of
Transportation and the pole be placed in the designated area for power specified as set forth in
the Texas Utilities Code, Section 181.045.
2. All pole installation (including lighting) shall be placed at the backside of the Right of Way to ensure
safety to the public. Any pole placed in violation of this requirement will be required to be moved
to the appropriate location at the company's expense. Exceptions may be approved by the County
Engineer.
1 All underground installations shall (these are minimum depths - utility may place deeper):
a. be placed at a minimum depth of forty - eight (48) incites below the top of the pavement;
b. be at least thirty -six (36) inches below ditch flow line when installation is within the area
measured from top of bank to top of bank;
c. be at least forty -eight (48) inches below ditch flow line if low pressure gas or petroleum lines.
For high pressure gas and petroleum lines, see High Pressure Pipelines requirements listed
below;
d. not be closer than ten (10) feet from the edge of pavement. Exceptions may apply in rights of
way of less than 60'.
4. Water Litres: All water lines must be a minimum 36- inches below the ditch flow line and cased.
Waterlines shall be cased if crossing under the roadway.
S. Utilities in all new developments that have 60 feet or greater of right of way shall be installed within
designated locations based upon the type of utility. The locations shall be as follows: (measured
from back of right -of -way).
Power -0 -2 feet, nominally 1'
Phone - 2 -4 feet, nominally 3'
Gas - 4 -6 feet, nominally 5'
Cable - 6 -8 feet, nominally 7'
6. Utilities with less than 60 feet right -of -way in all new developments shall install the utility in a similar
manner as referenced in No. 3 above, however, the County Engineer or its designated
representative will provide final approval of each utility location.
7. The length of any trench to be opened in advance of the pipe, conduit or ducts may not be longer than
400' if left open over night or unattended.
8. Crossings under a county road shall:
a. be bored or jacked. ABSOLUTELY NO OPEN CUTS WITHIN COUNTY ROAD PAVEMENT;
b. be pressure grouted for the full length of the crossing if the annular space between pipe and
casing and soil exceeds one (1) inch. Brazos County must be given 24 hour notice of
pressure grouting operations and have the opportunity to have an inspector on site to observe
pressure grouting operations;
c. TxDOT Slandard' Specification Item 476 shall be followed for all boring, jacking, tunneling
and joints.
Vol. _ pg. _1
9. Bore Pits
a. no pits shall remain open longer than 2 days;
b. all -pits shall have proper traffic control measures in place. See Traffic Control Plan listed above.
c. pits shall NOT be located within ten (10) [bet from the edge of pavement without prior
approval from the County Engineer or his representative;
d. when pits are to remain open for more than g hours, due diligence will be used in protecting
the spoil pile to prevent drainage problems;
e. based upon soil conditions, the County Engineer or his representative may require shoring to
protect pavement integrity;
C based upon soil conditions, the County Engineer or his representative may require pits be placed
further from the edge of road.
10. Any installation within ten (10) feet of edge of pavement shall meet the following:
a. location must be approved by the County Engineer or his representative
b. backfilled with cement stabilized material.
c, based upon soil conditions, the County Engineer or his representative may require shoring to
protect pavement integrity.
d. all excess water and mud shall be removed from the trench prior to backftlling. Any backfill
placed during a rainy period or at other times where excess water cannot be prevented
from entering the trench will be considered TEMPORARY and shall be replaced with
PERMANENT cement stabilized material as soon as weather permits;
e. all disturbed base and pavement materials shall be removed and resiored to the satisfaction of
the County Engineer or his representatives.
f, no side or lateral tamping to fill voids under the base and pavement materials is allowed.
11. Company must be careful to not jeopardize the slope or integrity of the shoulder of the road. In the
event Company damages the slope, shoulder or any other portion of the right -of -way, Company
will be responsible for repairing the damage and replacing the right- of-way to the condition it
was prior to commencing construction.
12. Operation of construction and /or maintenance equipment on the traveled surface of any improved
County road will not be permitted, except in an instance whereby the laying, construction,
maintenance and /or repair of cables, conduits and /or pole lines cannot be accomplished by any
other method and in this event all such equipment shall be of the tubber tiro variety. Appropriate
traffic control shall be provided meeting TMUTCD requirements.
13. In the event said construction and/or maintenance and/or repair requires Company to remove, cut or
jeopardize any section of the road (asphalt, cement, road base, etc), Company will be required to
provide a performance bond or letter of credit securing necessary repairs. Said bond amount will
be determined by the County Engineer.
14. The applicant shall submit a letter of "No Objection' from the Army Corps of Engineers for all
designated wetlands and environmentally sensitive lands.
E. Emergency work
I. In the event Company is required to perform emergency services, that requires excavation in a County
Right of Way, and unable to notify the County Engineer prior to conducting emergency repairs,
Company shall notify County Engineer within 24 hours of beginning construction/repairs. This will
allow the County Engineer's Office an opportunity to inspect the site to ensure the integrity of
the County Right of Way and traffic safety controls used.
F Repairs to existing jncililles
I. Maintenance and/or repair to existing cables, conduits, andlur pole lines which require disturbance of
the soil, shall not be performed until plans describing such maintenance and/or repair have been
approved by the County Engineer or its designated representative and a permit has been
obtained.
G. Relocation of utilities
When and if the County Engineer determines that it is necessary for the construction, repair,
improvement, alteration or relocation of all or any portion of said road, any or all poles, wires,
pipes, cables or other facilities and appurtenances authorized hereunder, shall be removed front
said road, or reset or relocated thereon, as required by the County Engineer within a reasonable
time as determined by the County Engineer and Utility Company, and at the expense of the Utility
Company.
H. High Pressure Pipelines
I. All utility Permits for high pressure pipelines (generally 60 PSI or greater), whether pertaining to
controlled access or non - controlled access installations, should contain the following additional
information in the description of the permit.
-diameter
-wall thickness
- material specification
- minimum yield strength
- maximum operation pressure of the pipeline
2. With the exception of the maximum operation pressure of the pipeline, this information is to be
supplied for both the carrier pipe and the casing.
3. Assurance must also be given that the installation material and design meet the minimum Federal Safety
Standards for Liquid and Gas Pipe Lines. Assurance must be provided on company letterhead and
signed by an authorized representative of the company.
4. Petroleum Pipelines:
Depth
Tyne of Pipeline (below deepest ditch grade) Special Repuirements
Encased Pipe Less than 10' Must be covered with concrete pad at least 36" deep
Encased Pipe Greater than 10' No concrete pad required
Non -Cased Pipe Less than 10' Must be covered with concrete pad at least 48" deep
Non -Cased Pipe Greater than 10' No concrete pad required
The Concrete pad shall be minimum of 3" thick and width shall be pipe diameter plus 18" minimum.
5. Under no circumstances will a pipeline be installed parallel to a County Road within the Right -of-
Way. Transmission lines have been determined to be petroleum pipelines (which includes natural
gas lines) and shall not be parallel to a County Road.
6. Natural Gas Distribution is a line that serves the final customer.
Vol. _/ �r Pg,��
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HALCON RESOURCES CORPORATION
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DATE
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HOUSTON, 7X77002
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DEPARTMENT:
MEETING DATE:
SUBJECT:
BRAZOS COUNTY
COMMISSIONERS' COURT
ACTION- FORM
Road & Bridge
October 15, 2013
Utility Permit — Halcon Field Services, LLC
Consider and take action on the Halcon Field Services utility permit to construct 8"
road bore under Wallis Road approximately 2,957' southeast of SH 21. Project will
connect several oil wells in the area. Site is located in Precinct 2.
SUBMITTED BY:
'J� �'Add �_
J
V. Salvato
Right of Way Agent
This request is
APPROVED BY:
a Catalena
Commissioner Precinct 2
DENIED ❑ by Commissioners' Court
Duane Peters, County Judge
DATE: -10111611,3
/ i�� //41
�6
APPLICATION FOR PIPELINE UTILITY PERMIT
DESIGNATING PLACEMENT OF UTILITY IN COUNTY RIGHT OF WAY
TO: THE COUNTY ENGINEER OF BRAZOS COUNTY, TEXAS
Comes now Halcon Field Services. LLC [company name], hereinafter referred to as "Company"
a Delaware [state] Corporation, with authority to transact business in Texas, acting by and through
its duly authorized representative, and hereby petitions the County Engineer for the right to lay, construct, maintain, repair
and /or operate equipment under, over, across and/or along certain County Roads as shown on drawings and diagrams
attached hereto and said location described as follows:
Facility to Cross Road
Road Name & Block Numher
Length of
Crossin
TYPE OF CONSTRUCTION
CHECK ONE
Bored
Jacked
Driven
Cased
Wallis Road
108'
X
Facility to Parallel County Road Within Rieht -Of-Way
CONSTRUCTION TYPE
8.62$" Diameter 0.2$0" Wall Thickness N High Pressure Underground ❑ Low Pressure Underground
Pipeline (60 psi or greater Pipeline (60 psi operating
Material Specification Steel' operating pressure) pressure)
Minimum Yield Strength X -52 $2.000 psi
Maximum Operation Pressure 1480 psi
The location and description of the proposed installation and appurtenances must be fully shown on the attached detailed
drawings.
The Company shall commence actual construction /work in good faith within 60 days from the date of said permit and
shall complete said construction /work within 60 working days. (COMPANY MUST FILL IN). If such
construction is not begun by the 6016 day, Company will be required to apply for a new permit.
Company declares that prior to filing this application, it has ascertained the location of all existing utilities, both aerial and
underground, and the filing of this application is prima facie evidence that the proposed installation will not conflict with
any existing utility.
A copy of this permit shall be kept at the job site any time work is being performed.
It is expressly stipulated that this Permit is a license for permissive use only and that the placing of facilities upon public
property pursuant to this permit shall not operate to create or vest any property right in said holder.
It is understood and agreed that the rights and privileges herein set out are granted only to the extent of the County's right,
title and interest in the land to be entered upon and used by the holder and the holder will at all times assume risk of and
indemnify, defend and save harmless Brazos County from and against any and all loss, damages, cost or expense arising
in any manner on account of the exercise or attempted exercise by said holder of the aforesaid rights and privileges.
Any deviation from these specifications mus be approved by Brazos County Enizi neer's Office or its designated
representative.
Vol. /8 J' Pg.
Approval of County Engineer's Office may take as long as two weeks after complete application is received.
Applicant agrees to comply with all rules of the County Commissioners mild the County Engineer in construction of said
installation attached hereto as BRAZOS COUNTY DESIGN STANDARDS AND SAFETY PRECAUTION
REQUIREMENTS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY and incorporated
herein for reference.
lu tine event Connpary fails to obtain a permit prior to the installation or does not install utilities in compliance with
installation requirements set forth herein (i.e. depth, location, etc), Company assumes all financial responsibility for
damages andlor destruction of lilies, cables, etc, based hnpou its failure to comply with Brazos County requirements.
Applicant agrees that if Brazos County demonstrates a violallotn of the terms of this policy, Applicant stipulates /fiat
requisites for injunctive relief exist and Min' Brazos Coamty is enlHled to relief enjoining any conduct by applicant
which is contrary to lire policies.
This permit is a revocable permit Brazos County reserves the right to revoke this permit at any time, in the sole
discretion of Brazos County, for interests ofpublic heap!, safety or welfare, or for fallure to repair any damages upon
demand, or for any other reason deemed sufficient by Brazos County.
In the event Company fails to eonhply rvirlt any or all of the requirements as set forth herein, lite County may lake such
action as it deems appropriate to compel compliance. The County Engineer further retains the right to revoke this
Permit by verbal notification to the ApplicatndConepany.
Failure to obtain this permit and/or notify, Nile County Engineer's Office within 24 hours urs of beginning construction
shall conslitulegrounds for job shutdown.
By signing below, I certify that I am authorized to represent the Company listed below, and that the Company agrees to
the conditions/provisions included in this permit.
AICAIIi t;c'� �fUi[!�r
Company Name
By: _ 1
- �SSignnatl
YP U_ [�dfl�dQ f
Title i
3') 2)n
Address
r II C f re !k1 U I I` I
City State Zip
`?17 -°l l ?-
Phone Number
DrlOt �(S @ r'IC �Cen/YSu✓ /CGS . Covr
Email:
Please contact Tyson Glasscock @903- 258 -4978
with questions, comments, andlor when permit
is approved and ready to pick up.
PIPELINE. UTILITY APPROVAL
Brazos County offers no objection to the proposed location of the utility in the County right of way as shown by
accompanying drawings and notice dated /19— t' Z013 except as noted below:
(Month/Day/Year)
EXCEPTIONS:
OK
Pg. /�7
W.A. BILSING It
CALLED 47.471 AC.
VOL, 572, PG. 288
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CALLED 719 -714 AC.
VOL. 97, PG. 207
PROPOSED PIPELINE
S 42'04'02' W
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A -63
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PIPE SPECIFICATIONS
WARNIAW UNDERGROUND UTILITIES SHOWN HEREON ARE APPROXIMATE ONLY
THERE MAY ALSO BE OTHER UNDERGROUND UTILITIES THAT ARE NOT SHOWN,
BEFORE ANY EXCAVATION OR CONSMUC77ON OPERATIONS BEGIN THE CONTRACTOR
MUST CONTACT ONE CALL UTILITY LOCATION SERVICES AND THE OWNERS OF
THE UTILITIES TO VERIFY THEIR LOCATION.
m
354
352
350
348
346
344
+20
NOTE. BEARINGS ARE BASED
ON N.A.D. 1983 DATUM
JOB NO. TIJ0453 -KODW( TO ETC I MINE -WALLS JMD
HALCON FIELD SERVICES LLC
PROPOSED PIPELINE CROSSING
WALLIS ROAD
0.56 MILES (2,957) SOUTHEAST OF
U.S. 190 / STATE HWY. 21
BRAZOS COUNTY, TX.
SCALE. DRAWN BY.- DATE:
1 " - 30' 1 M.P.C. 109-04-13
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CALLED 719 -714 AC.
VOL. 97, PG. 207
PROPOSED PIPELINE
S 42'04'02' W
S. F. AUSTIN
A -63
ETC IwaeF It
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ELEVATION VIEW OF
PROPOSED KODIAK TO ETC PIPELINE
WALLIS ROAD
PIPE SPECIFICATIONS
WARNIAW UNDERGROUND UTILITIES SHOWN HEREON ARE APPROXIMATE ONLY
THERE MAY ALSO BE OTHER UNDERGROUND UTILITIES THAT ARE NOT SHOWN,
BEFORE ANY EXCAVATION OR CONSMUC77ON OPERATIONS BEGIN THE CONTRACTOR
MUST CONTACT ONE CALL UTILITY LOCATION SERVICES AND THE OWNERS OF
THE UTILITIES TO VERIFY THEIR LOCATION.
m
354
352
350
348
346
344
+20
NOTE. BEARINGS ARE BASED
ON N.A.D. 1983 DATUM
JOB NO. TIJ0453 -KODW( TO ETC I MINE -WALLS JMD
HALCON FIELD SERVICES LLC
PROPOSED PIPELINE CROSSING
WALLIS ROAD
0.56 MILES (2,957) SOUTHEAST OF
U.S. 190 / STATE HWY. 21
BRAZOS COUNTY, TX.
SCALE. DRAWN BY.- DATE:
1 " - 30' 1 M.P.C. 109-04-13
1 1O
Vol. ��_LL pg.
BRAZOS COUNTY ROADWAY SAFETY AND ROAD
PRESERVATION STANDARDS FOR WORK CONDUCTED IN
BRAZOS COUNTY RIGHTS OF WAY
A. General Requirements
I. Adequate drainage shall be maintained in ditches at all times.
2. Permittee will use best management practices ("BMP ") (EPA and TCEQ both provide lists of
examples of $MPs) to minimize erosion and sedimentation resulting from the proposed
installation.
3. The permittee shall take precautions to avoid damage to property. All County Right of Way and
property shall be restored to its original condition, as far as practical, in the opinion of the County
Engineer or appointed representative.
4. The construction and maintenance of such utility shall not interfere with the property or rights of a
prior occupant.
5. Permittee shall not interfere with other utilities located in the right of way. In the event damages occur,
permittee will be liable to the County or other utilities running through the right of way.
6. County Engineer shall determine whether or not permittee's plans shall 'inconvenience the public. If it
is determined that inconvenience to the public exists, then the County Engineer will decide
whether such project will be allowed or if an alternative exists so as not to inconvenience the public.
B. Safety Requirements
1. Proper traffic control measures must be put in place prior to beginning work and remain in place during
the duration of the job. All traffic control measures must follow the Texas Manual of
Uniform Traffic Control Devices (TMUTCD). See Traffic Control Requirements below.
2. During construction, all safety regulations of the Texas Department of Transportation shall be observed.
3. Permittee must take such precautions and measures, including placing and displaying safety devices,
as may be necessary, in order to safely conduct the public through the project area. Company
shall provide flagmen, signs, signals or devices necessary to provide complete safety to the public.
4. Adequate provisions must be made to cause minimum inconveniences to traffic and adjacent property
owners.
5. No cable, conduit and /or pole line shall be laid, constructed, maintained and /or repaired so as to
constitute a danger or hazard of any kind to persons or vehicles using such road. Any poles placed
in the Right of Way for future installation shall be placed at the back of the Right of Way.
Exceptions may be approved by the County Engineer.
C. Traffic Control Plan
1. A traffic control plan, pursuant to the TMUTCD or Engineered Traffic Control Plan must be provided
for the following:
a. any construction (i.e. pit, excavation, hole) lell open overnight, requires specific
nighttime traffic control measures pursuant to the TMUTCD;
b, if construction is within ten (10) feet of the roadway; or
c. any work performed in the road right -of -way;
Vol. 1 q d Pg.,o20
2. Plan must be attached to the permit and kept at the job site any time work is being performed.
3. Plan must set forth the time of completion for the job.
D. Design Standards
I. All overhead installations shall conform to clearance standards of the Texas Department of
Transportation and the pole be placed in the designated area for power specified as set forth in
the Texas Utilities Code, Section 181.045.
2. All pole installation (including lighting) shall be placed at the backside of the Right of Way to ensure
safety to the public. Any pole placed in violation of this requirement will be required to be moved
to the appropriate location at the company's expense. Exceptions may be approved by the County
Engineer.
3. All underground installations shall (these are minimum depths — utility may place deeper):
a. be placed at a minimum depth of forty -eight (48) inches below the top of the pavement;
b. be at least thirty -six (36) inches below ditch flow line when installation is within the area
measured from top of bank to top of bank;
c, be at least forty-eight (48) inches below ditch flow line if low pressure gas or petroleum lines.
For high pressure gas and petroleum lines, see High Pressure Pipelines requirements listed
below;
d. not be closer than tan (10) feet from the edge of pavement. Exceptions may apply in rights of
way of less than 60'.
4. Water Lines: All water lines must be a minimum 36- inches below the ditch flow line and cased,
Waterlines shall be cased if crossing under the roadway.
5. Utilities in all new developments that have 60 feet or greater of right of way shall be installed within
designated locations based upon the type of utility. The locations shall be as follows: (measured
from back of right -of -way).
Power— 0 -2 feet, nominally I'
Phone — 2 -4 feet, nominally 3'
Gas — 4 -6 feet, nominally 5'
Cable — 6 -8 feet, nominally 7'
6. Utilities with less than 60 feet right -of -way in all new developments shall install the utility in a similar
manner as referenced in No. 3 above, however, the County Engineer or its designated
representative will provide final approval of each utility location.
7. The length of any trench to be opened in advance of the pipe, conduit or ducts may not be longer than
400' if left open over night or unattended.
8. Crossings under a county road shall:
a. be bored or jacked. ABSOLUTELY NO OPEN CUTS WITHIN COUNTY ROAD PAVEMENT;
b. be pressure grouted for the full length of the crossing if the annular space between pipe and
casing and soil exceeds one (t) inch. Brazos County crust he given 24 hours notice of
pressure grouting operations and have the opportunity to have an inspector on site to observe
pressure grouting operations;
c. TxDOT Standard Specification Item 476 shall be followed for all boring, jacking, tunneling
and joints.
Vol. ___l i6p Pg.1__�_
9. Bore Pits
a, no pits shall remain open longer than 2 days;
_...,... __ _b. all pits shall have proper traffic control measures in place. See Traffic Control Plan listed above.
c. pits shall NOT be located within ten (10) feet front the edge of pavement without prior
approval from the County Engineer or his representative;
d. when pits are to remain open for more than 8 hours, due diligence will be used in protecting
the spoil pile to prevent drainage problems;
e. based upon soil conditions, the County Engineer or his representative may require shoring to
protect pavement integrity;
f. based upon soil conditions, the County Engineer or his representative may require pits be placed
further from the edge of road.
10. Any installation within ten (10) feet of edge of pavement shall meet the following:
a. location must be approved by the County Engineer or his representative
b. backfilled with cement stabilized material.
c. based upon soil conditions, the County Engineer or his representative may require shoring to
protect pavement integrity.
d, all excess water and mud shall be removed from the trench prior to backfilling. Any backfrll
placed during a rainy period or at other times where excess water cannot be prevented
from entering the trench will be considered TEMPORARY and shall be replaced with
PERMANENT cement stabilized material as soon as weather permits;
e. all disturbed base and pavement materials shall be removed and restored to the satisfaction of
the County Engineer or his representatives.
f. no side or lateral tamping to fill voids under the base and pavement materials is allowed.
11. Company must be careful to not jeopardize the slope or integrity of the shoulder of the road. In the
event Company damages the slope, shoulder or any other portion of the right-of-way, Company
will be responsible for repairing the damage and replacing the right -of -way to the condition it
was prior to commencing construction.
12. Operation of construction and/or maintenance equipment on the traveled surface of any improved
County road will not be permitted, except in an instance whereby the laying, construction,
maintenance and /or repair of cables, conduits and/or pole lines cannot be accomplished by any
other method and in this event all such equipment shall be of the rubber tire variety. Appropriate
traffic control shall be provided meeting TMUTCD requirements.
13. In the event said construction and/or maintenance and/or repair requires Company to remove, cut or
jeopardize any section of the road (asphalt, cement, road base, etc), Company will be required to
provide a performance bond or letter of credit securing necessary repairs. Said bond amount will
be determined by the County Engineer.
14. The applicant shall submit a letter of "No Objection" from the Army Corps of Engineers for all
designated wetlands and environmentally sensitive lands.
E. Entergeney work
1. In the event Company is required to perform emergency services, that requires excavation in a County
Right of Way, and unable to notify the County Engineer prior to conducting emergency repairs,
Company shall notify County Engineer within 24 hours of beginning construction/repairs. This will
allow the County Engineer's Office an opportunity to inspect the site to ensure the integrity of
the County Right of Way and traffic safety controls used.
Pg.
` -
F. Repairs to existing fueilities
w I. Maintenance and/or repair to existing cables, conduits, and/or pole lines which require disturbance of
the soil, shall not be performed until plans describing such maintenance and /or repair have been
approved by the County Engineer or its designated representative and a permit has been
obtained.
G Relocation of utilities
When and if the County Engineer determines that it is necessary for the construction, repair,
improvement, alteration or relocation of all or any portion of said road, any or all poles, wires,
pipes, cables or other facilities and appurtenances authorized hereunder, shall be removed from
said road, or reset or relocated thereon, as required by the County Engineer within a reasonable
time as determined by the County Engineer and Utility Company, and at the expense of the Utility
Company.
H. High Pressure Pipelines
1. All utility Permits for high pressure pipelines (generally 60 PSI or greater), whether pertaining to
controlled access or non - controlled access installations, should contain the following additional
information in the description of the permit.
- diameter
-wall thickness
- material specification
- minimum yield strength
- maximum operation pressure of the pipeline
2. With the exception of the maximum operation pressure of the pipeline, this information is to be
supplied for both the carrier pipe and the casing.
3. Assurance must also be given that the installation material and design meet the minimum Federal Safely
Standards for Liquid and Gas Pipe Lines. Assurance must be provided on company letterhead and
signed by an authorized representative of the company.
4. Petroleum Pipelines:
Depth
Tvve of Pipeline (below deepest ditch Uade) Special Reouirgments
Encased Pipe Less than 10' Must be covered with concrete pad at least 36" deep
Encased Pipe Greater than 10' No concrete pad required
Non -Cased Pipe Less than 10' Must be covered with concrete pad at least 48" deep
Non -Cased Pipe Greater than 10' No concrete pad required
The Concrete pad shall be minimum of 3" thick and width shall be pipe diameter plus 18" minimum.
5. Under no circumstances will a pipeline be installed parallel to a County Road within the Right -of-
Way. Transmission lines have been determined to be petroleum pipelines (which includes natural
gas lines) and shall not be parallel to a County Road.
6. Natural Gas Distribution is a line that serves the final customer.
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HALCON RESOURCES CORPORATION
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2955
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DOLLARS
BRAZOS COUNTY
COMMISSIONERS' COURT
ACTION FORM
DEPARTMENT: Road & Bridge
MEETING DATE: October 15, 2013
SUBJECT: Utility Permit — Halcon Field Services, LLC
Consider and take action on the Halcon Field Services utility permit to construct 8"
road bore under Dilly Shaw Tap Road approximately 9,974' northeast of FM 974.
Project will connect several oil wells in the area. Site is located in Precinct 2.
SUBMITTED BY:
Jo .
Sal
Right of Way Agent
APPROVED BY:
S Catalena
Commissioner Precinct 2
This request is ICJ Ai' OVED / DENIED L by Commissioners' Court
.t
Duane Peters, County Judge
DATE:
Fol_ _ "91 P9. �o
TO: THE COUNTY ENGINEER OF BRAZOS COUNTY, TEXAS
Comes now Flalcon Field Services LLC [company name], hereinafter referred to as "Company"
a Delaware [state] Corporation, with authority to transact business in Texas, acting by and through
its duly authorized representative, and hereby petitions the County Engineer for the right to lay, construct, maintain, repair
and/or operate equipment under, over, across and/or along certain County Roads as shown on drawings and diagrams
attached hereto and said location described as follows:
Facility to Cross Road
Road Name & Block Number
Length of
Crossing
-
TYPE OF CONSTRUCTION
CHECK ONE
Bored Jacked Driven Cased
Dilly Shaw Tap Road
80
X
Facility to Parallel County Road Within Right-Of-Way
CONSTRUCTION TYPE
8.625" Diameter 0.222" Wall Thickness ® High Pressure Underground ❑ Low Pressure Underground
Pipeline (60 psi or greater Pipeline (60 psi operating
Material Specification Steel Operating pressure) pressure)
Minimum Yield Strength X-52 52.000 psi
Maximum Operation Pressure 720 psi
The location and description of the proposed installation and appurtenances must be fully shown on the attached detailed
drawings.
The Company shall commence actual construction/work in good faith within 60 days from the date of said permit and
shall complete said construction /work within 60 working days. (COMPANY MUST FILL IN). If such
construction is not begun by the 60"' day, Company will be required to apply for a new permit.
Company declares that prior to filing this application, it has ascertained the location of all existing utilities, both aerial and
underground, and the filing of this application is prima facie evidence that the proposed installation will not conflict with
any existing utility.
A copy of this permit shall be kept at the job site any time work is being performed.
It is expressly stipulated that Utis Permit is a license for permissive use only and that the placing of facilities upon public
property pursuant to this permit shall not operate to create or vest any property right in said holder.
It is understood and agreed that the rights and privileges herein set out are granted only to the extent of the County's right,
title and interest in the land to be entered upon and used by the holder and the holder will at all times assume risk of and
indemnify, defend and save harmless Brazos County from and against any and all loss, damages, cost or expense arising
in any manner on account of the exercise or attempted exercise by said holder of the aforesaid rights and privileges.
Any deviation from these specifications must be approved by Brazos County Engineer's Office or its designated
S, representative. / k /;,7
Approval of County Engineer's Office may take as long as two weeks after complete application is received
Applicant agrees to comply with all rules of the County Commissioners and the County Engineer in constniction of said
installation attached hereto as BRAZOS COUNTY DESIGN STANDARDS AND SAFETY PRECAUTION
REQUIREMENTS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY and incorporated
herein for reference.
In the event Company fails to obtain a permit prior to the installation or does net install atilhies im conghtance with
installation requirements sel forth herein (i.e. depth, location, etc), Company assumes all financial retponsibilily for
damages and/or destruction of lines, cables, etc. based alien its failure to comply with Brazos County requirements.
Applicant agrees that tf Brazos County dentorstrates a violation of the terms of this policy, Applicant stipulates that
requisites for Injunctive relef exist and that Brazos County Is entitled to relief enjoining any conduct by applicant
which is contrary to the policies.
This perinit is a revocable permA. Brazos County reserves the right to revoke this pernrlt at any tihne, in the sole
discretion of Brazos County, for Interests of public health, safety or welfare, or for failure to repair any damages upon
denand, or for any other reason deemed sufficient by Brazos Com131.
In the event Company fails to comply will, any or all of the requirements as set forth herein, the County cony take such
action as It deenns appropriate to compel compllonce. The County Ehrgineer further retains lire right to revoke this
Permit by verbal notification to the Appileat/Company.
Failure to obtain this permit and/or notify the County Engineer's OfJlce within 24 hours of beginning construction
shall constitute groanris for jab shutdolva.
By signing below, I certify that I sin authorized to represent the Company listed below, and that the Company agrees to
the conditions/provisions included in this permit.
Aoki lrls/uicr5 t
Company Name
By:
Signatu
�aW \ YY1n�nS l
Title
�Cklacet �r,ve
Address
Sb(eVe4DrA- LA Dill
City Slate Zip
Phone Number
Email:
Please contact Tyson Glasscock @903 - 258 -4978
with questions, comments, and/or when permit
is approved anq ready in pick up,
�,� l 8' Pg.- /ate
PIPELINE UTILITY APPROVAL
Brazos County offer's no abjection to the proposed location of the utility in the County right of way as shown by
accompanying drawings and notice dated /0 — / 0.4:9 f3 except as noted below.
(Month /DayNcar)
EXCEPTIONS:
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PROPOSED PIPELINE
NOTE: BEARINGS ARE BASED
ELEVATION VIEW OF .mB Na. IIIOISJ .to&W m EX DATUM SHAW TAP RIX
PROPOSED KODIAK TO ETC PIPELINE
DILLY SHAW TAP ROAD
PIPE SPECIFICATIONS
304
303
302
301
300
WARNINCI UNDERGROUND UTILITILS SHOWN HEREON ARE APPROXIMATE ONLY
THERE AAY ALSO BE OTHER UNDERGROUND UTILITIES THAT ARE NOT SHOWN.
BEFORE ANY EXCAVATION OR CONSTRUCTION OPERATIONS BEGIN THE CONTRACTOR
MUST CONTACT ONE CALL UTILITY LOCATION SERVICES AND THE OWNERS OF
THE MITIES TO VERIFY THEIR LOCATION.
HALCON FIELD SERVICES LLC
PROPOSED PIPELINE CROSSING
DILLY SHAW TAP ROAD
1.89 MILES (9,974) NORTHEAST OF
TABOR ROAD — F. M. 974
BRAZOS COUNTY, TX.
SCALE: I DRAWN BY: I DATE:
1" = 20 M.P.C. 08 -12 -71
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PROPOSED PIPELINE
NOTE: BEARINGS ARE BASED
ELEVATION VIEW OF .mB Na. IIIOISJ .to&W m EX DATUM SHAW TAP RIX
PROPOSED KODIAK TO ETC PIPELINE
DILLY SHAW TAP ROAD
PIPE SPECIFICATIONS
304
303
302
301
300
WARNINCI UNDERGROUND UTILITILS SHOWN HEREON ARE APPROXIMATE ONLY
THERE AAY ALSO BE OTHER UNDERGROUND UTILITIES THAT ARE NOT SHOWN.
BEFORE ANY EXCAVATION OR CONSTRUCTION OPERATIONS BEGIN THE CONTRACTOR
MUST CONTACT ONE CALL UTILITY LOCATION SERVICES AND THE OWNERS OF
THE MITIES TO VERIFY THEIR LOCATION.
HALCON FIELD SERVICES LLC
PROPOSED PIPELINE CROSSING
DILLY SHAW TAP ROAD
1.89 MILES (9,974) NORTHEAST OF
TABOR ROAD — F. M. 974
BRAZOS COUNTY, TX.
SCALE: I DRAWN BY: I DATE:
1" = 20 M.P.C. 08 -12 -71
vil. /4"f Pg. /,
BRAZOS COUNTY ROADWAY SAFETY AND ROAD
PRE, SERVATION STANDARDS FOR WORK CONDUCTED IN
— BRAZOS COUNTY RIGHTS OF WAY
A. Genera! Requirements
I. Adequate drainage shall be maintained in ditches at all times.
2. Permittee will use best management practices ( "BMP ") (EPA and TCEQ both provide lists of
examples of BMPs) to minimize erosion and sedimentation resulting from the proposed
installation.
3. The permittee shall lake precautions to avoid damage to property. All County Right of Way and
property shall be restored to its original condition, as far as practical, in the opinion of the County
Engineer or appointed representative.
4. The construction and maintenance of such utility shall not interfere with the property or rights of a
prior occupant.
5. Permittee shall not interfere with other utilities located in the right of way. In the event damages occur,
permittee will be liable to the County or other utilities running through the right of way.
6. County Engineer shall determine whether or not permittee's plans shall inconvenience the public. If it
is determined that inconvenience to the public exists, then the County Engineer will decide
whether such project will be allowed or if an alternative exists so as not to inconvenience the public.
B. Safety Requirements
1. Proper traffic control measures must be put in place prior to beginning work and remain in place during
the duration of the job. All traffic control measures must follow the Texas Manual of
Uniform Traffic Control Devices ( TMUTCD). See Traffic Control Requirements below.
2. During construction, all safety regulations of the Texas Department ofTransportation shall be observed.
3. Permittee must take such precautions and measures, including placing and displaying safety devices,
as may be necessary, in order to safely conduct the public through the project area. Company
shall provide flagmen, signs, signals or devices necessary to provide complete safety to the public.
4. Adequate provisions must be made to cause minimum inconveniences to traffic and adjacent property
owners.
5. No cable, conduit and /or pole line shall be laid, constructed, maintained and /or repaired so as to
constitute a danger or hazard of any kind to persons or vehicles using such road. Any poles placed
in the Right of Way for future installation shall be placed at the back of the Right of Way.
Exceptions may be approved by the County Engineer.
C. Traffic Contro! PLnr
A traffic control plan, pursuant to the TMUTCD or Engineered Traffic Control Plan must be provided
for the following:
a. any construction (i.e. pit, excavation, hole) left open overnight, requires specific
nighttime traffic control measures pursuant to the TMUTCD;
b. if construction is within ten (10) feet of the roadway; or
c. any work performed in the road right -of -way;
2. Plan must be attached to the permit and kept at the job site any time work is being performed.
3. Plan must set forth the time of completion for thejob.
D. Design Standards
I. Al! overhead installations shall conform to clearance standards of the Texas Department of
Transportation and the pole be placed in the designated area for power specified as set forth in
the Texas Utilities Code, Section 181.045.
1 All pole installation (including lighting) shall be placed at the backside of the Right of Way to ensure
safety to the public. Any pole placed in violation of this requirement will be required to be moved
to the appropriate location at the company's expense. Exceptions may be approved by the County
Engineer.
3. All underground installations shall (these are minimum depths — utility may place deeper):
a. be placed at a minimum depth of forty -eight (48) inches below the top of the pavement;
b. be at least thirty -six (36) inches below ditch flow line when installation is within the area
measured from top of bank to top of bank;
c. be at least forty -eight (48) inches below ditch flow line if low pressure gas or petroleum lines.
For high pressure gas and petroleum lines, see High Pressure Pipelines requirements listed
below;
d. not be closer than ten (10) feet from the edge of pavement. Exceptions may apply in rights of
way of less than 60'.
4. Water Lines: All water lines must be a minimum 36- inches below the ditch flow line and cased.
Waterlines shall be cased if crossing under the roadway.
5. Utilities in all new developments that have 60 feet or greater of right of way shall be installed within
designated locations based upon the type of utility. The locations shall be as follows: (measured
from back of right -of -way).
Power -0 -2 feet, nominally V
Phone — 2 -4 feet, nominally 3'
Gas — 4 -6 feet, nominally 5'
Cable — 6 -8 feet, nominally 7'
6. Utilities with less than 60 feet right -of -way in all new developments shall install the utility in a similar
manner as referenced in No. 3 above, however, the County Engineer or its designated
representative will provide final approval of each utility location.
7. The length of any trench to be opened in advance of the pipe, conduit or ducts may not be longer than
400' if left open over night or unattended.
8. Crossings under a county road shall:
a. be bored orjacked. ABSOLUTELY NO OPEN CUTS WITHIN COUNTY ROAD PAVEMENT;
b. be pressure grouted for the full length of the crossing if the annular space between pipe and
casing and soil exceeds one (1) inch. Brazos County must be given 24 hours notice of
pressure grouting operations and have the opportunity to have an inspector on site to observe
pressure grouting operations;
c. TxDOT Standard Specification Item 476 shall be followed for all boring, jacking, tunneling
andjoints.
/ ,vk / 3 _�
9. Bore Pits
a. no pits shall remain open longer than 2 days;
b. all pits shall have proper traffic control measures in place. See Traffic Control flan listed above.
c. pits shall NOT be located within ten (10) feet from the edge of pavement without prior
approval from the County Engineer or his representative;
d. when pits are to remain open for more than 8 hours, due diligence will be used in protecting
the spoil pile to prevent drainage problems;
e. based upon soil conditions, the County Engineer or his representative may require shoring to
protect pavement integrity;
f. based upon soil conditions, the County Engineer or his representative may require pits be placed
Further from the edge of road.
10. Any installation within ten (10) feet of edge of pavement shall meet the following:
a. location must be approved by the County Engineer or his representative
b. backfilled with cement stabilized material.
c. based upon soil conditions, the County Engineer or his representative may require shoring to
protect pavement integrity.
d. all excess water and mud shall be removed 8•orn the trench prior to backfilling. Any backfill
placed during a rainy period or at other times where excess water cannot be prevented
from entering the trench will be considered TEMPORARY and shall be replaced with
PERMANENT cement stabilized material as soon as weather permits;
e. all disturbed base and pavement materials shall be removed and restored to the satisfaction of
the County Engineer or his representatives.
f. no side or lateral tamping to fill voids under the base and pavement materials is allowed.
11. Company must be careful to not jeopardize the slope or integrity of the shoulder of the road. In the
event Company damages the slope, shoulder or any other portion of the right -of -way, Company
will be responsible for repairing the damage and replacing the right -of -way to the condition it
was prior to commencing construction.
12. Operation of construction and /or maintenance equipment on the traveled surface of any improved
County road will not be permitted, except in an instance whereby the laying, construction,
maintenance and /or repair of cables, conduits and/or pole lines cannot be accomplished by any
other method and in this event all such equipment shall be of the rubber tire variety. Appropriate
traffic control shall be provided meeting TMUTCD requirements.
13. In the event said construction and/or maintenance and/or repair requires Company to remove, cut or
jeopardize any section of the road (asphalt, cement, road base, etc), Company will be required to
provide a performance bond or letter of credit securing necessary repairs. Said bond amount will
be determined by the County Engineer.
14. The applicant shall submit a letter of "No Objection" from the Army Corps of Engineers for all
designated wetlands and environmentally sensitive lands.
E. Ewergency work
In the event Company is required to perform emergency services, that requires excavation in a County
Right of Way, and unable to notify the County Engineer prior to conducting emergency repairs,
Company shall notify County Engineer within 24 hours of beginning constructio drepairs. This will
allow the County Engineer's Office an opportunity to inspect the site to ensure the integrity of
the County Right of Way and traffic safety controls used.
cIr
Dq
V 00
F. Repairs to esistingfrcilities
1. Maintenance and/or repair to existing cables, conduits, and /or pole lines which require disturbance of
the soil, shall not be performed until plans describing such maintenance and/or repair have been
approved by the County Engineer or its designated representative and a permit has been
obtained.
C. Relocation of utilities
1. When and if the County Engineer detennines that it is necessary for the construction, repair,
improvement, alteration or relocation of all or any portion of said road, any or all poles, wires,
pipes, cables or other facilities and appurtenances authorized hereunder, shall be removed from
said road, or reset or relocated thereon, as required by the County Engineer within a reasonable
time as determined by the County Engineer and Utility Company, and at the expense of the Utility
Company.
H. High Pressure Pipelines
I. All utility Permits for high pressure pipelines (generally 60 PSI or greater), whether pertaining to
controlled access or non - controlled access installations, should contain the following additional
information in the description of the permit.
- diameter
-wall thickness
- material specification
- minimum yield strength
- maximum operation pressure of the pipeline
2. With the exception of the maximum operation pressure of the pipeline, this information is to be
supplied for both the carrier pipe and the casing.
3. Assurance must also be given that the installation material and design meet the minimum Federal Safety
Standards for Liquid and Gas Pipe Lines. Assurance must be provided on company letterhead and
signed by an authorized representative of the company.
4. Petroleum Pipelines:
Depth
Tyne of Pipeline (bel(tw deenest ditch grade) Suecial Reouirements
Encased Pipe Less than 10' Must be covered with concrete pad at least 36' deep
Encased Pipe Greater than 10' No concrete pad required
Non -Cased Pipe Less than 10' Must be covered with concrete pad at least 48" deep
Non -Cased Pipe Greater than 10' No concrete pad required
The Concrete pad shall be minimum of 3" thick and width shall be pipe diameter plus 18" minimum.
5. Under no circumstances will a pipeline be installed parallel to a County Road within the Right -of-
Way. Transmission lines have been determined to be petroleum pipelines (which includes natural
gas lines) and shall not be parallel to a County Road,
6. Natural Gas Distribution is a line that serves the final customer.
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DEPARTMENT:
MEETING DATE:
SUBJECT:
BRAZOS COUNTY
COMMISSIONERS' COURT
ACTION FORM
Road & Bridge
October 15, 2013
Utility Permit — Verizon
Consider and take action on the Verizon utility permit to bore Leonard Road to install
cable within right -of -way. This project will provide telephone service to customer at
address #7307. Site is located in Precinct 4.
SUBMITTED BY: APPROVED BY:
AV. Salvato Irma Cauley
Right of Way Agent Commissioner
This request is APPROVED / DENIED ❑ by Commissioners' Court
Duane Peters, County Judge
DATE: J 0
P. /38�
NOTIFICATION OF PROPOSED INSTALLATION AND /OR REPAIRS
OF TELEPHONE FACILITIES AND DESIGNATING
PLACEMENT OF UTILITY IN COUNTY RIGHT OF WAY
TO: THE COUNTY ENGINEER OF BRAZOS COUNTY, TEXAS
Comes now Verizon [company name], hereinafter
referred to as "Company" a Texas [state] Corporation, with authority to transact
business in Texas, acting by and through its duly authorized representative, and hereby notifies the
County Engineer of its intent to lay, construct, maintain, repair and/or operate a telephone facility under,
over, across and/or along certain County Roads as shown on drawings and diagrams attached hereto and
said location described as follows: at a pedestal on the north row of Leonard Rd tagged 45 1227 Ft
West from the centerline of Silver hill Rd a 601bore will be made from the North row of Leonard
Rd to the South row at a depth of 36" below ditchline . A bured drop will be placed in bore to
where it will proceed on private prop 7307 Leonard Rd
The location and description of the proposed installation and appurtenances must be fully shown on
detailed drawings attached to this Notification.
The Company shall commence actual .construction/work in good faith within 60 days from the date of
said permit and shall complete said construction /work within _7_ working days. (COMPANY
MUST FILL IN). If such construction is not begun by the 60th day, Company will be required to
provide a new notice.
Company declares that prior to filing this application, it has ascertained the location of all existing
utilities, both aerial and underground, and the filing of this application is prima facie evidence that the
proposed installation will not conflict with any existing utility.
A copy of this notice shall be kept at the job site any time work is being performed.
In the event of deviation from this notice, the Brazos County Engineer's Office or its designated
representative will be notified as soon as practicable.
l,; �0 Pg.
_ApprovaLof_(lounty Engineer's Office may take as long as two. weeks after complete application is
received.
Failure to notify the County Engineer's Office within 24 hours of beginning construction shall constitute
grounds for job shutdown.
By signing below, I, certify that I am, authorized to represent the Company listed below, and that the
Company agrees to the conditions/provisions included in this notification.
J
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By:
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Title
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Address
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BRAZOS COUNTY ROADWAY SAFETY AND ROAD
PRESERVATION STANDARDS FOR WORK CONDUCTED IN
BRAZOS COUNTY RIGHTS OF WAY
A. General Requirements
1. Adequate drainage shall be maintained in ditches at all times.
2. Permittee will use best management practices ( "BMP ") (EPA and TCEQ both provide lists of
examples of BMPs) to minimize erosion and sedimentation resulting from the proposed
installation.
3. The permittee shall take precautions to avoid damage to property. All County Right of Way and
property shall be restored to its original condition, as far as practical, in the opinion of the County
Engineer or appointed representative.
4. The construction and maintenance of such utility shall not interfere with the property or rights of a
prior occupant.
5. Permittee shall not interfere with other utilities located in the right of way. In the event damages occur,
permittee will be liable to the County or other utilities running through the right of way.
6. County Engineer shall determine whether or not permittee's, plans shall inconvenience the public. If it
is determined that inconvenience to the public exists, then the County Engineer will decide
whether such project will be allowed or if an alternative exists so as not to inconvenience the public.
B. Safety Requirements
1. Proper traffic control measures must be put in place prior to beginning work and remain in place during
the duration of the job. All traffic control measures must follow the Texas Manual of
Uniform Traffic Control Devices (TMUTCD). See Traffic Control Requirements below.
2. During construction, all safety regulations of the Texas Department of Transportation shall be observed.
3. Permittee must take such precautions and measures, including placing and displaying safety devices,
as may be necessary, in order to safely conduct the public through the project area. Company
shall provide flagmen, signs, signals or devices necessary to provide complete safety to the public.
4. Adequate provisions must be made to cause minimum inconveniences to traffic and adjacent property
owners.
S. No cable, conduit and/or pole line shall be laid, constructed, maintained and/or repaired so as to
constitute a danger or hazard of any kind to persons or vehicles using such road. Any poles placed
in the Right of Way for future installation shall be placed at the back of the Right of Way.
Exceptions may be approved by the County Engineer.
C. Traffic Control Plan
1. A traffic control plan, pursuant to the TMUTCD or Engineered Traffic Control Plan must be provided
for the following:
a. any construction (i.e. pit, excavation, hole) left open overnight, requires specific
nigbttime traffic control measures pursuant to the TMUTCD;
b. if construction is within ten (10) feet of the roadway; or
c. any work performed in the road right -of -way;
vol. / 0000'se P9• /5�.�
2. Plan must be attached to the permit and kept at the job site any time work is being performed.
3. Plan must set forth the time of completion for the job.
..D. Design Standards
1. All overhead installations shall conform to clearance standards of the Texas Department of
Transportation and the pole be placed in the designated area for power specified as set forth in
the Texas Utilities Code, Section 181.045.
2. All pole installation (including lighting) shall be placed at the backside of the Right of Way to ensure
safety to the public. Any pole placed in violation of this requirement will be required to be moved
to the appropriate location at the company's expense. Exceptions may be approved by the County
Engineer.
All underground installations shall (these are minimum depths — utility may place deeper):
a. be placed at a minimum depth of forty-eight (48) inches below the top of the pavement;
b. be at least thirty -six (36) inches below ditch flow line when installation is within the area
measured from top of bank to top of bank;
c. be at least forty -eight (48) inches below ditch flow line if low pressure gas or petroleum lines.
For high pressure gas and petroleum lines, see High Pressure Pipelines requirements listed
below;
d. not be closer than ten (10) feet from the edge of pavement. Exceptions may apply in rights of
way of less than 60'.
4. Water Lines: All water lines must be a minimum 36- inches below the ditch flow line and cased.
Waterlines shall be cased if crossing'under the roadway.
5. Utilities in all new developments that have 60 feet or greater of right of way shall be installed within
designated locations based upon the type of utility. The locations shall be as follows: (measured
from back of right -of -way).
Power — 0 -2 feet, nominally 1'
Phone — 2 -4 feet, nominally 3'
Gas — 4 -6 feet, nominally 5'
Cable — 6 -8 feet, nominally 7'
6. Utilities with less than 60 feet right -of -way in all new developments shall install the utility in a similar
manner as referenced in No. 3 above, however, the County Engineer or its designated
representative will provide final approval of each utility location.
The length of any trench to be opened in advance of the pipe, conduit or ducts may not be longer than
400' if left open over night or unattended.
8. Crossings under a county road shall:
a. be bored orjacked. ABSOLUTELY NO OPEN CUTS WITHIN COUNTY ROAD PAVEMENT;
b. be pressure grouted for the full length of the crossing if the annular space between pipe and
casing and soil exceeds one (1) inch. Brazos County must be given 24 hours notice of
pressure grouting operations and have the opportunity to have an inspector on site to observe
pressure grouting operations;
c. TxDOT Standard Specifcation Item 476 shall be followed for all boring, jacking, tunneling
and joints.
9. Bore Pits
a. no pits shall remain open longer than 2 days;
b. all pits shall have proper traffic control measures in place. See Traffic Control Plan listed above.
shall NOT be located within ten (10) feet from the edge of pavement without prior
approval from the County Engineer or his representative;
d. when pits are to remain open for more than 8 hours, due diligence will be used in protecting
the spoil pile to prevent drainage problems;
e. based upon soil conditions, the County Engineer or his representative may require shoring to
protect pavement integrity;
f. based upon soil conditions, the County Engineer or his representative may require pits be placed
further from the edge of road.
10. Any installation within ten (10) feet of edge of pavement shall meet the following:
a. location must be approved by the County Engineer or his representative
b. backfilled with cement stabilized material.
c. based upon soil conditions, the County Engineer or his representative may require shoring to
protect pavement integrity.
d. all excess water and mud shall be removed from the trench prior to backfilling. Any backfill
placed during a rainy period or at other times where excess water cannot be prevented
from entering the trench' will be considered TEMPORARY and shall be replaced with
PERMANENT cement stabilized material as soon as weather permits;
e. all disturbed base and pavement materials shall be removed and restored to the satisfaction of
the County Engineer or his representatives.
f, no side or lateral tamping to fill voids under the base and pavement materials is allowed.
11. Company must be careful to not jeopardize the slope or integrity of the shoulder of the road. In the
event Company damages the slope, shoulder or any other portion of the right -of -way, Company
will be responsible for repairing the damage and replacing the right -of -way to the condition it
was prior to commencing construction.
12. Operation of construction and/or maintenance equipment on the traveled surface of any improved
County road will not be permitted, except in an instance whereby the laying, construction,
maintenance and/or repair of cables, conduits and/or pole lines cannot be accomplished by any
other method and in this event all such equipment shall be of the rubber tire variety. Appropriate
traffic control shall be provided meeting TMUTCD requirements.
13. In the event said construction and/or maintenance and /or repair requires Company to remove, cut or
jeopardize any section of the road (asphalt, cement, road base, etc), Company will be required to
provide a performance bond or letter of credit securing necessary repairs. Said bond amount will
be determined by the County Engineer.
14. The applicant shall submit a letter of "No Objection" from the Army Corps of Engineers for all
designated wetlands and environmentally sensitive lands.
E. Emergency work
1. In the event Company is required to perform emergency services, that requires excavation in a County
Right of Way, and unable to notify the County Engineer prior to conducting emergency repairs,
Company shall notify County Engineer within 24 hours of beginning construction/repairs. This will
allow the County Engineer's Office an opportunity to inspect the site to ensure the integrity of
the County Right of Way and traffic safety controls used.
pg., Sl
F. Repairs to existing facilities
1. Maintenance and /or repair to existing cables, conduits, and/or pole lines which require disturbance of
the soil, shall not be performed until plans describing such maintenance and /or repair have been
approved by the County Engineer or its designated representative and a permit has been
obtained.
G. Relocation of utilities
1. When and if the County Engineer determines that it is necessary for the construction, repair,
improvement, alteration or relocation of all or any portion of said road, any or all poles, wires,
pipes, cables or other facilities and appurtenances authorized hereunder, shall be removed from
said road, or reset or relocated thereon, as required by the County Engineer within a reasonable
time as determined by the County Engineer and Utility Company, and at the expense of the Utility
Company.
H. High Pressure Pipelines
1. All utility Permits for high pressure pipelines (generally 60 PSI or greater), whether pertaining to
controlled access or non- controlled access installations, should contain the following additional
information in the description of the permit.
- diameter
-wall thickness
- material specification
- minimum yield strength
- maximum operation pressure of the pipeline
2. With the exception of the maximum operation pressure of the pipeline, this information is to be
supplied for both the carrier pipe and the casing.
3. Assurance must also be given that the installation material and design meet the minimum Federal Safety
Standards for Liquid and Gas Pipe Lines. Assurance must be provided on company letterhead and
signed by an authorized representative of the company.
4. Petroleum Pipelines:
Depth
Type of Pipeline (below deepest ditch trade) Special Requirements
Encased Pipe Less than 10' Must be covered with concrete pad at least 36 "deep
Encased Pipe Greater than 10' No concrete pad required
Non -Cased Pipe Less than 10' Must be covered with concrete pad at least 48" deep
Non -Cased Pipe Greater than 10' No concrete pad required
The Concrete pad shall be minimum of 3" thick and width shall be pipe diameter plus 18" minimum.
5. Under no circumstances will a pipeline be installed parallel to a County Road within the Right -of-
Way. Transmission lines have been determined to be petroleum pipelines (which includes natural
gas lines) and shall not be parallel to a County Road.
s
6. Natural Gas Distribution is a line that serves the final customer.
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The State of Texas, County of BRAZOS
We, the undersigned, as County Commissioners within and for Brazos County, and the
Honorable Duane Peters, County Judge of Brazos County, constituting the entire
Commissioners' Court of Brazos County, during a regular meeting of said Court have
examined the foregoing report and have caused an order to be entered upon the Minutes
of the Commissioners' Court of Brazos County approving said Report as presented and
submitted as true and correct by Laura Taylor Davis, Treasurer of Brazos County, as
provided for in the Revised Statutes of the State of Texas. (Texas Local Government
Code, 114.026)
Witness my hand this day of OP r A.D. 2013
are eQueen _J d _y
County Clerk, County of BRAZOS, State of Texas
Examined and approved in open Commissioners' Court this day of
Commissioner Precinct #1
Precinct #2
Treasurer's Report for the MONTH AUGUST 2013
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Brazos County
� � TtmPlria aa.IYan 1.7 m1tsra2
Job Description
'• *^ Last Updated: September 2012
Complex Including setting-up, cleaning and tearing -down events,
operates ngnt to moaerate equipment such as tractors with implements, forklifts and skid steer loaders: Sets up/tears dawn rodeo equipment, hams
stalls, cattle ties, panels and pens; Sets upAeam down meeting and event rooms, including stages, dance floors, tables, chairs and equipment and
assists with the soundlelectrical system setup and/or tear down; Cleans meeting end event rooms, including sweeping, vacuuming and taking out
trash; Cleans restrooms, including using commercial chemicals to remove slainslodora and keeps them free of Ilder; buffs and scrubs floats as
needed and instructed. Keeps all floors dusted, mopped, and vacuumed; Changes light bulbs and distributes supplies as necessary; Assists in
painting and other maintenance pmlects as necessary; Operates a vacuum cleaner and hand cleaning materiala, supplies and equipment; Cleans
windows, doors, floors, water fountains, and furniture; Empties and clearfs waste receptacles and property disposes of trash; Assists visitors In a
polite manner during events at the Exposition Complex; Keeps Jantlorial and storage areas clean and organized; Must be willing to work various
hours as needed Including some nights, weekends, holidays, etc,; Communicates with Exposition Complex administrative assistandsacretary
regarding Janitorial supply Inventory; Assists as necessary In Inventory control including equipment and oonsumables.
Vol. pg.
Physical Demands
Typical; The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable accommodations maybe made to enable
individuals with disabilities to perform the essential functions. While performing the duties of this job, the
employee is regularly required to sit; use hand to finger, handle, or to feel; reach with hands and arms; bend
and kneel, and talk and hear. The employee frequently is required to stand and walk. The employee must
frequently lift and/or move objects weighing up to 100 pounds, such as bags of mulch and rocks. Specific
vision abilillea required for this job include close vision, distance vision, and the ability to adjust focus.
AbiliRes
oare uperauon of uumoelal enc maintenance equrpmen[, in Guoing me sare use or commercial cleaning
chemicals. Ability to follow oral and written Instructions; ability to learn the proper use of janitorial equipment
and supplies; ability to make minor repairs;.ablllty to communicate and work effectively with co- workers; ability
to perform physical and strenuous work; and an ability to understand and follow Brazos County safety policies.
i no wore onvuonmam; cnaractensucs oescriceo nere are representative of (nose an employee encounters
while performing the essential functions of this job. Reasonable accommodations may be made to enable
Individuals with disabilities to perform the essential functions, The noise level in the work environment is
frequently loud. The employee is constantly required to work closely with others as a part of a team to perform
multiple tasks simultaneously, and switch from one task to another. The employee Is frequently required to
work under time pressures and meet deadlines. The employee may be exposed to extreme weather
conditions.
mi��&
County Judge
t
/ ,
ur
Brazos County
Job Description
Last Updated: September 2012
II//uuyy0�
7empiale AdVis;an 1.2 ow 154012
Complex including setting•up, cleaning and tearing -down events.
Essential Duties:
Operates light to moderate equipment such as tractors with Implements, forklifts and skid steer loaders; Sets up /tears down rodeo equipment, horse
stalls, wale lies, panels and pens; Sels up/tears down meeting and event rooms, including stages, dance floors, tables, chairs and equipment and
assists with the soundlelectrical system setup and/or tear down; Cleans meeting and event rooms, inducing sweeping, vacuuming and taking out
trash; Cleans restrooms, including using commercial chemicals to remove stains /odors and keeps them free of litter; bufla and scrubs floors as
needed and instructed. Keeps all floors dueled, mopped, and vacuumed; Changes light bulbs and distributes supplies as necessary; Assists in
painting and other maintenance projects as necessary; Operates a vacuum cleaner and hand cleaning materials, supplies and equipment; Cleans
windows, doors, floors, water fountains, and furniture; Empties and dean's waste receptacles and property disposes of trash; Assists visitors in a
polite manner during events at the Exposition Complex; Keeps Janitorial and storage areas dean and organized; Must be willing to work various
hours as needed Including some nights, weekends, holidays, etc.; Communicates with Exposition Complex administrative assrstant/searelary
regarding Janitorial supply inventory; Assists as necessary in Inventory control Including equipment and consumables.
Typical: The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job, Reasonable accommodations maybe made to enable
individuals with disabiltles to perform the essential functions. While performing the duties of this job, the
employee is regularly required to sit use hand to finger, handle, or to feel; reach with hands and arms; bend
and kneel; and talk and hear. The employee frequently is required to stand and walk, The employee must
frequently lift and/or move objects weighing up to 100 pounds, such as bags of mulch and rocks, Specific
vision abilities required for this job Include close vision, distance vision, and the abil ly to adjust focus.
safe uperanun of cuawuia, anu maintenance equipment, Incmamg me sale use or commercial cleaning
chemicals. Ability to follow oral and written Instructions; ability to learn the proper use of janitorial equipment
and supplies; ability to make minor rapers; ability to communicate and work effectively with co- workers; ability
to perform physical and strenuous work; and an ability to understand and follow Brazils County safety policies.
I no wore environment cnaracmnii[l :a aescfloea nafe are representative or incise an employee encounters
while performing the essential functions of this job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions. The noise level In the work environment is
frequently loud. The employee is constantly required to work closely with others as a par of a team to perform
multiple tasks simultaneously, and switch from one task to another. The employee Is irequently required to
work under lure pressures and meet deadlines. The employee maybe exposed to extreme weather
conditions.
APPROVED
Duane Peters D2te
County Judge
V Pg. _4f-7
a Brazos County ImOslarw,im,.¢anaaoir
Job Description
Last Updated: 9-26 -2013
Class Number:
2007
Titlr.
I Intern, Temporary (Communications Assistant)
Pay Group:
511.00 per tour
Department:
1 MPO
FISA Smws;
Non Exempt
'Reports To:
MPO Director
Approved Date:
! 10IMO13
EEOC Category:
Dab on End
1 05/30/2014
Temporary
! Employee
C `�
Signature:
%` f i
_General summary:____
Performs a variety of communications tasks under the supervision of the MPO Director. May Independently or —i
with other staff and /or outside groups.
-
Position requires contact with the public, agency staff, media outlets and elected olficlals. Arranges for meeting
locations, prepares and distributes informational materials to the public, media outlets, and committee members. Work
on Website updates, prepare meeting minutes, answer phones, direct calls, greet guests, receivelsort mall, scan and
file documents and performs other similar duties as assigned.
Other Duties as assigned..(1096) _
Supervision
Received: i MPO Director
Given: l
i !
Education - -- —
Required: . coun t - uH g e
----
i
PMerrod: ; Working toward a Bachelor degree.
Required: I One (1) year work experience. Classification as a junior or higher may be substituted for
work experience.
Preferred: j _. .
CertHieates, Ucenses. _ ._
Required: ; Valld Texas Class C dW er's gcsnse
. Preferred:)
sical Demands
Typical: Light to moderate activity normally associated with an office environment and occasional
outdoor activity.
Knowledge, Skills, &
Abilities
Typical: Experience with Word, Excel, PowerPoint, and Outlook. Must be well- spoken,
personable and proficient with computers. Must be highly organized with an attention to
detail, able to work on several projects simultaneously, work independently and
efficiently, able to prioritize tasks and manage deadlines.
Work Environment
Typical: Works primarily In an office environment, although outdoor activity will be required.
Vol. f _a Pg (.J`b
IN
ORDER NO. 13 -014
THE STATE OF TEXAS §
§
THE COUNTY OF BRAZOS §
ORDER ABOLISHING JUSTICE OF THE PEACE OFFICE, PRECINCT 2, PLACE 2;
AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, although under Texas Constitution article 5, section 18(a), the
County may have more than one justice of the peace in a justice precinct, that provision
requires the County only to have at least one justice of the peace office for each County
justice precinct;
WHEREAS, the Commissioners Court of Brazos County has authority under
Texas Constitution article 5, section 18(a) to abolish justice of the peace offices in a
justice precinct in excess of one such office;
WHEREAS, Brazos County Justice Precinct 2 currently has two justices of the
peace;
WHEREAS, the Commissioners Court of Brazos County finds that the work load
for justices of the peace in Justice Precinct 2 can be handled adequately by one justice
of the peace without jeopardizing the public welfare or safety;
WHEREAS, the Commissioners Court of Brazos County finds that significant
savings in administrative and operations costs may be realized by the abolishment of
one of those justice of the peace positions;
WHEREAS, the Commissioners Court finds that the proposed change, to abolish
the office of Justice of the Peace, Precinct 2, Place 2 would be for the convenience of
the people as that term is used in Texas Constitution article 5, section 18(a); and
WHEREAS, the Commissioners Court finds that the abolishment of that office is
appropriate and in the best interest of the citizens of Brazos County, and is believed to
comply with all state and federal requirements; and
WHEREAS, an incumbent justice of the peace whose office is abolished before
the end of a current term of office is entitled under Texas law to serve out the remainder
of the current term of office; and,
WHEREAS, the current term of office of the incumbent Justice of the Peace,
Precinct 2, Place 2 ends at the end of the calendar day on December 31, 2014;
NOW, THEREFORE, BE IT RESOLVED AND ORDERED BY THE
COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS:
A. That the Commissioners Court makes the fact findings contained in the
recitations stated above, which are incorporated into this Order as legislative fact
findings:
B. That, under the authority granted to the Commissioners Court by article 5,
section 18(a) of the Texas Constitution, the office of Justice of the Peace, Justice
Precinct 2, Place 2 is hereby abolished as of the Effective Date stated below;
C. That the Effective Date of the abolishment of that office shall be as of the
end of the calendar day on September 30, 2014;
D. That the incumbent justice of the peace, Precinct 2, Place 2 shall be
entitled to serve out the remainder of his current term of office; and
E. That all notices be given and all documents related to this reconfiguration
of election precincts be provided, as required by Texas Election Code chapter 42.
BE IT SO ORDERED.
Adopted on this 15th day of Oftob�r 2013.
Duane Pel
County Jut
Comnffssioner Lloyd Wassermann
Precinct 1
Commissioner ny Mallard
Precinct 3
ATTEST• i
Ka en McQueen, County Clerk
/ 8 d' /- 'Y
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENT(S) FOR THE 2012 -2013 BUDGET YEAR
NO. 12/13 52.1 — 52.14
On this the 1 5th day of October 2013 at a regular meeting ofthe Commissioners' Court, the following
members were present:
A. Duane Peters, County Judge, Presiding
B. Lloyd Wassermann, Commissioner, Precinct I
C. Sammy Catalena, Commissioner, Precinct 2
D. Kenny Mallard, Commissioner, Precinct 3
E. Irma Cauley, Commissioner, Precinct 4
F. Karen McQueen, County Clerk
The following proceedings were held:
THAT WHEREAS, on 1 5th day of October2013 the Court heard and approved a budget amendment
for the 2012 -2013 budget year for Brazos County, Texas, and
WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions
which could not be reasonably included in the original budget adopted 18 September 2012, the following
amendment(s) to the original budget are hereby authorized, as described on the attached page(s).
ADOPTED AND APPROVED this the 15th day of October 2013.
THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS.
By, :..�
Duane Peters, County Judge
Original: County Clerk's Office and
Attached to the original budget
Copies: County Auditor
County Treasurer
County Budget Officer
Commissioners' Court Minutes
x h� /j
5(0A
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 12113 - $2.1
lUI151Z013
FUND DIV ACCT PROJ DRICR ACCOUNT NAME Increase Decrease
0100 11001500 611311000 CR Contingency 7.338.2
0100 36500100 61880000 DR Utilities 7,338.20
IFlundContinggency and Brazos Center
Reallocation of funds to cover the utilities fort remainder of FY 13.
q
P al ih
ox-
;NOW By l�• ' 10/7/20 3 to
� .,
Vol. 1 ga Pg ��d
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 12113 - 52.2
10/1512013
'' 1 '®' ACCOUNTNAME
t'
Vol. 8v _ Pg. �G�
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 12113 - 52.3
Vol. ��4 _ Pg._Z_
Pre
B
w.
4��nnm;
l
Vol. ��4 _ Pg._Z_
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 12113 - 52.4
FV7--/- �� Pg.! Y�
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 12113 - 52.5
10/15/2013
FUND DIV ACCT PROJ DR/CR ACCOUNT NAME Increase ecrease
0100 24201100 71500000 CR Rental Equipment 51.46
0100 242011011 61801000 DR Travel 51.46
Justice of the Peace, Pct. N2.1
Reallocation of funds to pft for travel in FY 13.
Vol. �� pg._ l S�
BRAZOS COUNTY, TEXAS
BUDGETAMENDMENTS
No. 12/13 - 52.6
1011512013
FUND DIV ACCT PROJ OR/CR ACCOUNT NAME Increase Decrease
0100 22100100 51641000 CR Visitin Jud es 119.00
0100 221D0100 53800000 Workers Corn . 11200
272nd District Court
Reallocation of funds to cover for workers compensation for the end of FY 13.
Vol. Pg. �_ �`
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 12113 - 52.7
Vol. / 8 Pg. /6
for ovcriimc in FY 13.
BRAZOS COUNTY. TEXAS
BUDGET AMENDMENTS
No, 12113 - 52.8
Vol. �d Pg.
BRAZOS COUNTY, TEXAS
BUDGETAMENDMENTS
No. 12113 - 52.9
EV017-81k Pg. �IL
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 12113 - 52.10
1011512013
FUNDI
DIV
ACCT
PROJ
DR1CR
ACCOUNT NAME
Increase
Decrease
0100
1
49080000
CR
Capital Leases
666,650.00
01001
56001000
80289000
DR
Equipment - R &B
666.650.00
01110
1 56001000_
71500000
CR
Rental ui menL
118,184.00
0100
1 56001000
85400000
DR
Capital Erases- Princi al
118,184.00
Road & Bridge
Reallocation of funds to properly account for the three ca ital leases the County entered into in FY 13.
Pft-OR W`gIr wwsr ,gx 4nmm
Datefva¢ �- ,;1019/2013;
�y 6iE �,S•ti"'4eddz g r... s r_ ySE� r
it n" e� L S"a 3�' t . ^e sn`�� ziW r'l
Departin ent'Ap�al
of
r
County Judge Approval Date
V *'- Pq ��
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 12113 - 52.11
10115/2013
FUNDI
DIV M
ACCT
PROJ
DR1CR
ACCOUNT NAME
Increase
Decrease
01110
190001 1)0
51 3011(100
CR
Sala - Stall'
7,433.06
0100
I9000I00
531000(10
(..R
Social Security
11.053.00
0100
1901 W(N)
31300000
DR
Sala - Staff
7.423.00
0100
1901000(1
53100/)00
DR
Social Security
11,053.00
District Attorney and CPS
To reallocate Ponds from District Attorney budget to District Attorney - CPS budget to cover the salary expenses for the FY 2013, Quarter 4,
Title 1V -E Leal Claim.
Vol - Irk Pq. ���
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 12/13 - 52.12
10/1512013
®®
inty Judqe Approval
Vol Pg,.
Date
Da e
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 12113 - 52.13
Kol - d r pql_. �,�
BRAZOS COUNTY, TEXAS
BUDGETAMENDMENTS
No. 12113 . 52.14
/ d Pg._ �%3
i i
i viii
Crt Appointed
_
PIT
--
/ d Pg._ �%3
/ II
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS) FOR THE 2013 -201.4 BUDGET YEAR
NO. 13/14 2.1-2.73
On this the 15th day of October 2013 ut a regular meeting of the Commissioners' Court, the following
members were present:
A. Duane Peters, County Judge, Presiding
B. Lloyd Wassermann, Commissioner, Precinct 1
C. Sammy Catalena, Commissioner, Precinct 2
D. Kenny Mallard, Commissioner, Precinct 3
E. Irma Cauley, Commissioner, Precinct 4
F. Karen McQueen, County Clerk
The following proceedings were held:
THAT WHEREAS, on l 5th day of October 2013 the Court heard and approved a budget amendment
for the 2013 -2014 budget year for Brazos County, Texas; and
WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions
which could not be reasonably included in the original budget adopted 10 September 2013, the following
amendntent(s) to the original budget are hereby authorized, as described on the attached page(s).
ADOPTED AND APPROVED this the 15th day of October 2013.
(Z&moved D. -7 a
THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS.
By:
Duane Peters, County .fudge
Original: County Clerk's Office and
Attached to the original budget
Copies: County Auditor
County Treasurer
County Budget Officer
Commissioners' Court Minutes
F-01. T-!t Pg.�
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No, 13114 - 2.1
for FY 2014.
Vol l fid PC
and
funds rental
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 13114 - 2.2
IV,. / �!� Pq. /fd
L
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 13114 - 2.3
Vol. _ /So, _ P9•�L-
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 13114 - 2.4
V Pg. /%�
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 13114 - 2.5
4WIs »ms
IL Vol __ / F r Pg. Z `9l
111130
no
C.C.•
IL Vol __ / F r Pg. Z `9l
BRAZOS COUNTY, TEXAS
BUDGETAMENDMENTS
No. 13114 - 2.6
10115/2013
FUND
'DIV' "'
"' ACCT
PROJ
OR/CR
ACCOUNT NAME
Increase
Decrease
0100
11000500
51820000
CR
Merit Pe •
1,D69.00
0100
10002000
51200000
DR
Salary De 1. Bead
877.00
0100
10002000
53100000
DR
Social Security
67.00
0100
10002000
53200000
DR
Retirement
122.00
0100
10002100
53800000
DR
WorkersCom
3.00
Non-Departmental and Veterans Administration
Reallocation of funds to cover meri t award for ersonnel.
�P' pa d BY ;gyp 4J
'"2'r'1� 10/4/2013
�oate�.a;y,�/�/a7ay
Vol F P, ��
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 13114 - 2.7
10115/2013
FUNDI
DIV
ACCT
PROJ
DRICR
ACCOUNT NAME
Increase
Decrease
01001
11000500
51820000
CR
Merit Pa •
6.4 ? 3.00
0100
10500000
51200000
DR
Salary Dept. Ilead
3 905.00
0100
10500000
51300000
DR
Salary Staff
1,351-00
0100
10500000
53100000
DR
Social Security
402.00
0100
10500000
53200000
DR
Retirement
735.00
0100
10500000
53800000
DR
Worker's Comp.
20.00
Non-Departmental and Budget Of cer Administration
Reallocation of funds to cover merit award lirr erSon=
noi
m
L Vol.
- -- - -
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 13114 - 2.8
1011 S /2013
pg.?�L
1 11
IJ I 11
1 111
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111 1
111 1
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pg.?�L
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 13114 - 2.9
10/15/2013
FUND
_ DIV
ACCT
PROJ JDRICR
ACCOUNT NAME
Increase
Decrease
1100
11002500
51820000
CR
Merit Pay
1,376.00
1100
110D25UU
51300000
DR
Salary Staff
1,128.00
1100
11002500
53100000
DR
Social Sce0rit
86.00
1100
11002500
53200000
DR
Retirement
158.00
1100
11002500
53800000
DR
Worker's Comp
4.00
Hotel Occa ane 'fax Fund
Reallocation of funds to cover merit awarJ for ersonnel.
V P9• / e3
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 13114 - 2.10
10/15/2013
FUND
DIV
ACCT
PROD
DRICR
ACCOUNT NAME
Increase
Decrease
0100
11000500
51820000
CR
Merit Pav
5124.00
0100
11200200
51200000
DR
Salary Dept I lead
2.839.00
0100
11200200
51610000
DR
Salary Staff
1.441 A0
0100
11200200
53100000
DR
Social Securit •
328.10
0100
11200200
53200000
DR
Retirement
599.00
0100
11200200
53800000
DR
Worker's Can
17.00
Non-Departmental and Collections
Reallocation of funds to cover merit award for ersonnel.
Vol. __� i� P(
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 13114 - 2.11
10/15/2013
FUND
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
0100
11000500
51820(00
CR
Merit Pay
2,522.00
OIDO
12000100
51610000
DR
Salary Stall'
2,067.00
0100
12000100
53100000
DR
Social Securitv
159.00
0100
12000100
53200000
OR
Retirement
289.00
OI00
12000100
53800000
DR
Worker's Corn
8.00
Non-Departmental and County Treasurer
Reallocation of funds to cover merit award for nnel.
Vol. 00 Pg. ��✓� P1 V
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 13114 - 2.12
10115/2013
FUND
Div
ACCT
PROD,
DRICR
ACCOUNT NAME
Increase
Decrease
0100
11000500
51820000
CR
Merit Pay
2,855.00
0100
12500100
51200000
DR
Salary Dept. plead
1.493.00
0100
12500100
51610000
DR
Salary Staff
856.00
O1011
12500100
53100000
DR
Social Security
179.00
0100
12500100
53200000
DR
Retirement
328.00
0100
12500100
53800000
DR
rkeesComp
9.00
Non -De artmenlsland Risk Mane ement
Reallocation of funds to cover merit award for personnel.
F�i Pq. L_°
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 13/14 - 2.13
10/15/2013
FUND
DIV�
ACCT
PROJ JDRICRI
ACCOUNT NAME
Increase
Decrease
0100
14000100
60500000
CR
Equipment k I.1' Enhancement
4,615.00
0100
14000100
61680000
CR
Training
4,850.00
0100
14010100
65150000
CR
Computer.Maintenance
12,000.00
0100
14000100
65440000
CR
Network Maintenance
19420.00
0100
14000100
67203000
CR
Minor Com pull Ilardwme
39,180.00
0100
14000100
67205U00
CR
N"rtwork Costs
4,900.00
0100
14000100
67211000
CR
Sullware
4,900.00
0100
14000100
67281000
CR
I'r ui ent - 131ectronic
675.00
0100
140)0100
67285000
1
CR jEctitipmna
- Surveillance
1 400.00
0100
14000100
67670000
CR
Printers
8,075.00
0100
14000100
71020000
CR lComputer
Contracts
683 581.00
0100
14000100
71025000
CR
Contract Services
216.00
OI011
144100200
60500000
DR
I Equipment & IT Entrancement
4,613.00
0 100
144100200
61680000
DR
Trainine
4,950.0
0100
14000200
65150000
DR
Computer Maintenance
12 000.00
0100
141100200
65440000
DR
Nchvak Maintenance
19 420.00
0100
14000200
67203000
DR
Minor Com teTHardware
59180.00
OI00
14010200
67205000
DR
Nertwork Costs
4.900.00
0100
14000200
67211000
DR
Software
4,900.001
0100
0100
0100
0100
0100
0100
0100
4500
4500.
14000200
14000200
14()()0200
4000200
14000200
14000100
K3000500
67281000
67285000
67670000
71020000
71025000
80203000
91110000
49028000
80203000
DR
DR
DR
DR
DR
CR
DR
CR
UR
Equipment - Electronic
Equipment - Surveillance
1 Printers
Computer Cnmmas
Contract Services
Computer Hardware
Transfer to General Capital 1m r0vement Fund
Transfer from General Fund
Computer fiardwaTC
675.00
1 400.00
8,075.00
683,581.00
216.00
36,000.
36,000.00
36.000.00
36,000.00
Information Techrl and IT Services
Reallocation of funds from Information "technology Administration division to create I. I'. Services division to account for costs associated with
other departments Information Technology costs, network costs software and other costs associated with County wide services performed by
the information'rechnoksgy Department. Also transfaing capital purchases to the General Capital Improvement Fund. This amendment has
been posted to allow the department to continue issuing purchase orders. This amendment is presented to notify Commissioners Court of new
accounting of costs within the Information Technology Department. This will allow trecking of the operations of the department as well as
se tan of costs for other County d rtments informal t echnolo "Isis.
'bK�iYSt�"kl 'J
Date�S 1'..1-•437
FV01/_�� Pg. 187
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 13114 - 2.14
10/15/2013
FUND
* DIV '
ACCT
PROJ
RICRI
ACCOUNT NAME
Increase
Decrease
0100
11000500
51820000
CR
Merit Pa •
13.936.00
0100
13000100
51300000
DR
Salary Staff
6,075.00
0100
13000100
51610000
DR
Hourly Slaff
5,345.00
0100
13000100
53100000
DR
Social Security
874.00
0100
13000100
53200000
DR
Retiremem
1.599.00
0100
13000100
53800000
DR
Workers Comp
43.00
Non-Departmental and TRx Office
Reallocation of funds to cover merll award for ersonnel.
Vol Pq _l
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 13114 - 2.15
10/15/2013
FUNDI
DIV I
ACCT
PROJ
OR1CR
ACCOUNT NAME
Increase
Decrease
0100 1
110005001
51820000
CR
Merit Pay
13,302
0100
14000100
51300000
DR
Salary Staff
8.895.00
0100
14000100
51610000
DR
How Stag
2.005.00
0100
14000100
53100000
DR
Social Security
834.00
0100
14000100
53200000
DR
Retirement
1,526.00
0100
14000100
53800000
DR
Workers Comp
42 -00
Non-Departmental and Information Iftchnolozy
Reallocation of funds to cover merit alvard for personnel.
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 13114 - 2.16
10/15/2013
FUND
DIV
ACCT
PROD
DR1CR
ACCOUNT NAME
Increase
Decrease
0100
11000500
51820000
CR
Merit Pay
3394.00
0100
15000100
51200000
DR
Salary Dept. Hod
1 460.00
0100
15000100
51610000
DR
Hourly Staff
1 650.00
0100
15000100
531110000
DR
Social Security
238.00
0100
15000100
53200000
DR
Retirement
435.00
0100
15000100
53800000
DR
Wnrker's Comp
11.00
Non-Departmental and Human Resources
Reallocation of funds to cover merit award for pertonnel.
V
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 13114 - 2.17
10/15/2013
FUND
DIV
ACCT
PROJ IDRICR
ACCOUNT NAME
Increase
Decrease
0100
11000500
518200DO
CR
Merit Pav,
3.031.00
0100
14000100
51200000
DR
Salary Dept. Head
2,485.00
0100
14000100
53100000
DR
Social SccuritX
190.00
0100
14000100
53200000
DR
Retirement
347.00
0100
14000100
53800000
DR
Worker's Conip
9.00
Non-Departmental and Information Technolo y
Reallocation of funds to cover merit award for rsonnel.
Vol. �� Pg. ���
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 13)14 - 218
1 nr1 sna13
FUND
"DIV'..
"ACCT
PROJ
DRICRI
ACCOUNTNAME
Increase
Decrease
0100
110005W
51820000
CR
Mcrit Pa •
3,669.00
0100
Ifi500100
512000011
DR
Sala[ De t. Ilead
3,007.00
0100
16500100
13100000
DR
Social Security
230.01
0100
165001001
53200000
DR
Retirement
421.00
01110
16500100
53900000
DR
Workers Cmap
11.00
Non-Departmental and Purchasin
Reallocation of funds to cover merit award for personnel.
Vol / �_ Pg._/ 9li
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 13114 - 2.19
1 011 5/2 0 1 3.
FUND
DIV
ACCT
PROJ
DR1CR
ACCOUNT NAME
Increase
Decrease
0100
11000500
51820000
CR
Merit Pay
13 288,00
0100
17000100
51200000
DR
Salary Dept. Head
1,629.00
0100
17000100
5161000
DR
I lourly Staff
8,539.00
010
1700100
5163000
DR
Hourly Part Time
564.00
0100
17000100
53100000
DR
Social Security
821.00
0100
1700010
53200000
DR
Retirement
1502.00
010
170010
538000
DR
WorkLes Comp
233.00
Non -De artmentel and Facilities
Maintenance
Reallocation of funds to cover merit award for personnel.
Count udgAp� p -rmo�4v� aPrl f � ,(. vir lai.n . :N 1��rmV G✓r 7 . .' � �a .i�3'1 1 G r1 ri:i;1 J
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 13/14 - 2.20
10115/2013
�5N"I
�a +i/rra�!�yya.rsin�`Ti'S57���d���rrinnx F7S hw�y P GR
},
In WI X44
W',f+"IhiY4 "LYE1'IMu'
Y7 *�4�t r
a �k
`^`
Social Security
++
1+ +++
1+111
-
•i
++
-
+
+
..�.��....
-C
ON
M
NE
ME!
INE
WIN
�MIM
EN
I
�5N"I
�a +i/rra�!�yya.rsin�`Ti'S57���d���rrinnx F7S hw�y P GR
},
In WI X44
W',f+"IhiY4 "LYE1'IMu'
Y7 *�4�t r
a �k
`^`
4 l )h5b3
jaQlililyt 04 e'App- .;.Ij P� :.- ,�,.�'Vb wI 4'` ; Date
Vol. �.. ®_O Pq. IN j
—_ -_ -- _J
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 13114 - 2.21
10/1512013
FUND
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase I
Oecrease
0100
11000500
51820000
CR I
Merit Pty
22 128.011
0100
18000100
51300000
DR
Sala Staff
12581.00
0100
18000100
51610000
DR
I lour) y Stag'
4.705.00
0100
18000100
51615000
DR
I lourIv Law Enforcement
846.00
DI00
18000100
53100000
DR
Social Security
t.387.00
0100
18000100
532000110
DR
Retirement
2,538.110
0100
18000100
53800000
DR
Worker's Comp
71.00
Non -De artmental and County Attorney
Reallocation of funds to cover merit award for rsonnel.
Vol..
1
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 13/14 - 2.22
1011 5120 1 3
FUND
DIV
ACCT
PROD [DRICRI
ACCOUNT NAME
Increase
Decrease
0100
11000500
51820000
CR
Merit Pay
22,901.00
0100
19000100
51300000
DR
Salary Staff
11,753.00
0100
19000100
51440000
DR
Salary Law Enforcement
1,040.00
0100
19000100
516/0000
DR
Hourly Staff
5.972.01)
0100
19000100
53100000
DR
Social Security
1 436.00
0100
19000100
53200000
DR
Retirement
2,627.00
0100
19000100
53800000
DR
Wokees Camp
73.00
Non-Departmental and District Attorney
Reallocation of funds to cover merit award for rsonnel.
"ft ' a
t5repared, rG,
'p 4�f 171
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 13114 - 2.23
FUND
DIV
ACCT
PROD
DR/CR
ACCOUNT NAME
Increase
Decrease
0100
11000500
51820000
CR
Merit Pa
3 84,00
0100
19010000
51610000
UR
T--luurly StalT
314.00
0100
19010000
53100000
DR
Social Security
24.00
0100
19010000
53200000
DR
Retireuwnt
44.00
0100
19010000
53800000
DR
Worker's Comp
2.00
Non-Departmental and District Attorney - CPS
Reallocation of funds to cover merit award for ersonnel.
O (J ! 71
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 13114 - 2.24
10/15/2013
Vol. _� 8 0 _ P9• �
�IIIlI
®
7M0
®�11M
�
KMI
Vol. _� 8 0 _ P9• �
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 13114 - 2.25
10115/2013
FUND
- -- "DIV' —`
-'ACCT
PROJ
DRICRI
ACCOUNTNAME
Increase
Decrease
0100
11000500
51820000
CR
11VIcril I'a •
5,886.00
0100
21000100
51610000
DR
I lourly Staff
4,823.0
0100
21000100
53100000
DR
Social Security
369.00
0100
21000100
53200000
DR
Retirement
675.00
0100
21000100
53800000
DR
Workeet; Camp
19.00
i
Non-Departmental and Count Clerk
Reallocation of funds to cover merit award for personnel.
°qIf��
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 13114 - 2.26
1 011 512 0 1 1
FUND
DIV
ACCT
PROD JDR/CRJ
ACCOUNT NAME
Increase
Decrease
2000
21005000
61801000
CR lTravel
842.00
2000
21005000
51610M10
DR
I lourly Staff
689.00
2000
21005000
53100000
. DR
Social Security
53.00
2000
21005oo0
53200000
DR
Retirement
97.00
2000
21005000
53800000
DR
Worker's Can
3.00
County Clerk Records Management
Reallocation of funds to cover merit award for ersonnel.
gig
--FEE
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 13114 - 2.27
10/15/2013
FUND
DIV
ACCT
PROJ
DR1CR
ACCOUNT NAME
Increase
Decrease
0100
11000500
51820000
CR
Merit Pay
3,510.00
0100
22000100
51610000
DR
Hourly Staff
2,881.00
0100
22000100
53100000
DR
Social Securitv
220.00
0100
22000100
53200000
DR
Retirement
403.00
0100
22000100
53800000
DR
Worker's Comp
6.00
Non-Departmental and 85th District Court
Reallocation of funds to cover merit award for personnel.
�� Pg. aa�
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 13114 - 2.28
10/1512013
1 11
1 T 11
mommomm
no
-
111
-m
11�
1 1
1 11
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 13114 - 2.29
1 011 512 01 3
FUND
DIV
ACCT
PROJ
DR1CR
ACCOUNT NAME
Increase
Decrease
0100
11000500
51820000
CR
Merit Pay
1,401.00
0100
22500100
51610000
DR
1-101111 StaO'
1 148.00
0100
22500100
53100000
DR
Social Security
88.00
0100
22500100
53200000
OR
Retirement
161.00
0100
22500100
53800000
DR
Worker's Comp
4.00
Non-Departmental and Juvenile Court Referee
Reallocation of funds to cover merit award for personnel.
l �' Pq, 0203
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 13114.2.30
10115/2013
FUND
"bIV
ACCT
PROJ
DRICR
ACCOUNTNAME
Increase
Decrease
0100
11000500
51820000
CR
Merit Pay
1,348.00
0100
22800100
51610000
DR
Hourly Staff
1,106.00
0100
22800100
53100000
DR
Social Securit •
64.00
0100
22800100
53200000
OR
Retirement
154.00
0100
22800100
53800000
DR
Worker's Comp
4.00
Non -De artmental and Associate Judge N2
Reallocation of funds to cover merit award for personnel.
�{ 4
It
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 13/14 - 2.31
10/75/2013
FUND
DIV
ACCT
PROJ
DR /CR
ACCOUNT NAME
Increase
Decrease
0100
11000500
51920000
CR
Merit Pay
3,566.00
0100
230001110
51010000
DR
I Iourly Staff
2,924.00
0100
23000100
53100000
DR
Social Security
224.00
0100
23000100
53200000
DR
Retirement
409.00
0100
2301/0100
53900000
DR
Workers Comp
9.00
Non -De artmental and County Court at Law bl
Reallocation of funds to cover merit award for personnel.
\rc�l. � d a Pq•._�
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 13114 - 2.32
10/15/2013
FUND
DIV
TACCT
PROJI I
DR/CR
ACCOUNT NAME
Increase
Decrease
0100
11000500
51820000
1
CR
Merit Pay
3,843.60
0100
23100100
51610000
DR
Hou ly Stall
3,152.00
0100
23100100
53100000
DR
Social Security
241.00
0100
23100100
53200000
DR
Retirement
441.00
0100
23100100
53800000
DR
Workers Comp
9.00
Non-Departmental and County Court at Law M2
Rr Vocation of funds to cover merit award for crsonnel.
Vol. / Py, .206
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 13114 - 2.33
10/15/2013
FUND
� HIV -"
-ACCT
PROJ
DR /CR
ACCOUNT NAME
Increase
Decrease
0100
11000500
518200011
CR
Merit Pay
2,269.00
0100
24101100
51610000
OR
Hourly Staff
1,023.00
0100
24101100
51630000
OR
Hourly Part Time
836.00
0100
24101 100
53100000
DR
Social Security
142.00
0100
24101100
53200000
DR
Retirement
260.00
0100
24101100
53800000
DR
Worker's Comp
8.00
Non-Departmental and Justice of
Reallocation of funds to cover merit award for personnel.
Pg.Q
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 13114 - 2.34
1011512013
FUND
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
0100
11000500
51820000
CR
Merit Pay
1 859.00
0100
24201100
51610000
DR
Hourl • Staff
1,524.00
0100
24201](10
53100000
DR
Social Securit y
116.00
0100
24201100
53200000
OR
Retirement
213.00
0100
242011 DO
53800000
DR
Worker's Comp
6.00
Non-Departmental and Justice of the Peace Pet. 02.1
Reallocation of finds to cover merit award for ersonnel.
Vol. __ Pg. Ob
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 13/14 - 2.35
1 nil W201 -1
FUND
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME - -
Increase
Decrease
0100
11000500
51820000
CR
Merit Pay
967.00
0100
24201200
51610000
DR
Flou- rly Staff
793.00
0100
24201200
53100000
DR
Social Securit •
60.00
0100
24201200
53200000
DR
Retirement
111.00
0100
24201200
53800000
DR
Worker's Comp
3.00
Non-Departments[ and Justice of the Peace Pct. #2.2
Reallocation of funds to cover merit award for nonnel.
Vol.
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 13114 - 2.36
10115/2013
FUND
DIV
ACCT
PROJ
DRICR
ACCOUNT NAME
Increase
Decrease
010()l
110005001
51820000
CR
Merit Pav
36 171.00
0100
28000100
51610000
DR
Hourly Staff
4,489,00
0100
28000100
51615000
DR
Hourly Law Enforcement
24.802.00
0100
28000100
53100000
DR
Social Security
2,240.00
0100
28000100
53200000
DR
Retirement
4,101.00
0100
28000100
53800000
DR
Worker's Comp
539.00
Non -De artmental and Sheriff Office Administration
Reallocation of funds to cover merit award for personnel.
P . -
i
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 13114 - 2.37
10!1512013
FUND
DIV I
ACCT
PROJ
DR /CR
ACCOUNT NAME
Increase
Decrease
0100
11000500
51820000
CR
Merit Pa
73.139.00
0100
28002000
51440000
DR
Salary Law Enforcement
031.00
0100
2800200
51610000
DR
Hourly Staff
9,412.00
0100
28002000
51615000
DR
Hourly Law 1Enforcement
45.777.00
0100
28002000
53100000
DR
Social Security
4.530.00
0100
28002000
53200000
DR
Retirement
8,291.00
0100
28002000
538000110
DR
Worker's Comp
1,098.00
Non-Departmental and Sheriff Office -Jail
Reallocation of funds to cover men .t award for personnel.
Vol, J �� Pq.
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 13114 - 2.38
1011512013
FUND
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
0100
11000500
51820000
CR
Merit Pay
2.643.00
0100
30101100
51610000
DR
Hourly Staff
835.00
0100
30101100
51615000
DR
Hourly Law Enforcement
1.315.00
0100
30101100
53100000
DR
Social Security
165.00
0100
30101100
5320110110
DR
Retirement
301.00
0100
30101100
53800000
DR
Worker's Comp
27.00
Non-Departmental and Constable PCL MI
Reallocation of funds to cover mcrit award for personnel.
x 7t1 r r�
Prepared ,,,. �,.+'T t4 �iFti� i1llf�t'Ij
Oatr: 1,;�wn1f�IB/2'Q1;3
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 13114 - 2.39
10/1512013
FUND
DIV
ACCT
PROJ
DR1CR
ACCOUNT NAME
Increase
Decrease
0100
":T]000500
51820000
CR
Merit Pa •
4,408.00
0100
30201100
51615000
DR
Iiouriv law Enforcement
3,5-70.00
0100
30201100
53100000
DR
Social Security
273.00
0100
30201100
53200000
DR
Retirement
499.00
0100
30201100
53 %000011
DR
Worker's Cornp
66.00
Non-Departmental and Constable Pct. N2
Reallocation of funds to cover merit award for personnel.
Pq, _02.3
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 13114-2.40
10/1512013
FUND
DIV
-ACCT
PROD
DR)CR
ACCOUNT NAME
Increase
Decrease
0100
11000500
51820000
CR
Merit Pay
2,086.00
0100
30301100
51610000
DR
Hourly Staff
1,691.00
0100
30301100
53100000
DR
Social Sccurity
130.00
0100
30301100
53200000
DR
Retirement
236.00
0100
30301100
53800000
DR
Worker's Comp
31.00
Non-Departmental and Constable Pct. N3
Reallocation of funds to cover meri t award for p ersonnel.
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 13114 - 2.41
10/1512013
FUND'
' DIV—
' "`ACCT
PROJ
DR /CR
ACCOUNT NAME
Increase
Decrease
0100
11000500
51820000
CR
Merit Pa
3.983.00
0100
30401100
11610000
DR
Hourly Staff
856.00
0100
30401100
51615000
DR
Hourly Law Enforcement
2,380.00
0100
30401100
53100000
DR
Social Securit •
247.00
0100
30401100
53200000
DR
Retiremcnt
453.00
0100
30401100
53800000
DR
Worker's Comp
47.00
Non-Departmental and Constable Pct. q4
Reallocation of funds to cover merit award for ersonnel.
F Vol. __ �p e7 Pq �.5�
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 13/14 - 2.42
10/1512013
FUND
DIV
ACCT
PRO.!
iDPJCRI
ACCOUNT NAME
Increase
Decrease
0100
11000500
51820000
CR
lMeritPay
23j93.00
0100
31000100
51300000
DR
Salary Staff
7.893.00
0100
31000100
51610000
DR
Hourly Staff
11,315.00
0100
31000100
53100000
DR
Social Security
1,469.0
0100
31000100
53200000
DR
Retirement
2,689.00
0100
31000100
53800000
DR
Worker's Comp
29.00
Non-Departmental and Juvenile Administration
Reallocation of funds to cover merit award for personnel.
FPg. O�. /
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 13114.2.43
1nmr.om3
FUND
DIV
ACCT
PROJ
DR1CR
ACCOUNT NAME
Increase
Decrease
0100
1:000500
51820000
CR
Merit Pay
8,716.00
0100
31000200
51300000
DR
Sala • Staff
1 587.00
0100
31000200
51610000
OR
Hourly Staff
5,220.00
0100
31000200
51630000
DR
Hourly Par: Time
352.00
0100
31000200
53100000
DR
Social Securitv
547.00
0100
31000200
53200000
DR
Retirement
10024)0
0100
31000200
53800000
DR
Workoes Comp
8.00
Non -De artmentsl and Juvenile Detention
Reallocation of funds to cover meri t award for personnel.
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 13114 - 2.44
1011512013
FUND
DIV
ACCT
PROD
DR/CR
ACCOUNT NAME
Increase
Decrease
0100
11000500
51820000
CR
Merit Pay
2,825.00
0100
31000300
51300000
DR
Salary StaiT
1,524.00
0100
31000300
51610000
DR
Hourly Staff
793.00
0100
31000300
53100000
DR
Social Security
177.00
D100
31000300
53200000
DR
Retirement
324.00
0100
31000300
53800000
DR
c'orker's Comp
7.00
Non-Departmental and Juvenile Academ
Reallocation of funds to cover merit award for personnel.
0 P9 �� Q
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 13114 - 2.45
10/1512013
- FUND"
DIV--
- ACCT
PROJ
DRICR
ACCOUNT NAME
Increase
Decrease
0100
11000500
51820000
CR
Merit Pay
6,432.00
0100
91320000
DR
Transfer to Grant Fund
6.432.00
3000
49028000
CR
Transfer from General Fund
6,432.00
3000
312100
51610000
DR
I lourly Staff
5,283.00
3000
312100
53100000
DR
Social Security
404.00
3060
312100
53200000
DR
Retirement
740.00
3000
312100
53800000
DR
Workers Comp
5.00
Non-Departmental and Juvenile Academy
Reallocation of funds to cover merit award for P ersonnel.
Vol 10 Pq. _�L�-
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 13114 - 2.46
1 011 512 01 3
FUND
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
0100
11000500
51820000
CR
Merit Pay
5,325.00
0100
35500104
51200000
DR
Salary Dept Beads
3,216.00
0100
35500100
51610000
DR
Nourly Staff
1.148.00
0101
35500100
53100000
DR
Social SCCnrit
334.00
0100
35500100
53200000
DR
Retirement
611.00
01001
35500104 1
53800000
DR
Worker's Comp
16.00
Non-Departmental and Emergency Mana ement
Reallocation of funds to cover merit award for personnel.
Prepared`By °' w t�nnH
Da'e
I.Vol. __ �O Pq.
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 13114 - 2.47
10115/2013
FUND
DIV
ACCT
PROJ
DRICR
ACCOUNT NAME
Increase
Decrease
0100
11000500
51820000
CR
Merit Pay
12,535.00
0100
36000100
51200000
DR
Salary Dept Heads
4.781.00
0100
36000100
51300000
DR
Sol Staff
4.572.00
0100
36000100
51610000
DR
I lourly StalT
918.00
0100
36000100
53100000
DR
Social Security
786.00
0100
36000100
53200000
OR
Retirement
1438.00
0100
36000100
53800000
DR
Worker's Comp
40.00
Non-Departmental and Expo
Reallocation of funds to cover merit award for personnel.
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 13114 - 2.48
tmtsnnts
FUNDI
DIV
ACCT
PROJ
DR /CR
ACCOUNT NAME
Increase
Decrease
0100
11000500
51820000
CR
Merit Pay
2,165.00
0100
37000100
51300000
DR
Salary Staft'
951.00
0100
37000100
51610000
DR
Hourly Staff
793.00
0100
37D00100
53100000
DR
Social Securitv
136.00
0100
37000100
53200000
DR
Retirement
245.00
0100
39000100
53800000
DR
Workees comp
7.00
Non -De artmental and Extension A em
Reallocation of funds to cover merit award for personnel.
Vol. / Pg. zZ z
BRAZOS COUNTY, TEXAS
13UDGETAMENDMENTS
No. 13114 -2.49
10115/2013
FUND
" —'DIV
ACCT
PROJ
DRICRJ
ACCOUNT NAME
Increase
Decrease
1900
11000500
51820000
CR
Merit P8Y
1.383.00
1900
50000100
61130000
CR lContingency
944.(N)
1900
50000100
51200000
DR JSalary
Dept. Head
966.00
1900
50000100
51610000
DR IlloudyStaff
940.00
1900
50000100
53100000
DR
Social Sccurin
146.00
1900
50000100
53200000
DR
Retiremcni
207.00
1900
50000100
53800000
DR
W—orkees Comp
8.00
Non-Departmental and Records Management
Reallocation of funds to cover mcrit award for personnel.
Prepared,By�� I;nnmt
Vol 0, Pg.
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 13114 -2.50
10115/2013
FUNDI
DIV
I ACCT
PROJ
I DR/CR
ACCOUNT NAME ' '' '
Increase
Decrease
0100
11000500
51820000
CR
Merit Pay
2.298.00
0100
11000100
51200000
DR
Salar Dept. [-lead
1,874.00
0100
11000100
53100000
DR
Social Security
143.00
0100
11000100
53200000
DR
Rctirement
263.00
0100
11000100
53800000
DR
Worker's Comp
9.00
Non-Departmental and Commissioner's Court
Reallocation of funds to cover merit award for Personnel.
Pre 5` ya t�it�z ^OIM
Vol. P(4 ZZ S�
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 13114 - 2.51
10115/2013
FUND
DIV
ACCT
PROJ
DRICRI
ACCOUNT NAME
Increase
Decrease
0100
11000500
51820000
CR
IMerit Pay
2,681.00
0100
91200000
DR
Transfer io Courthouse Security
2,681.00
2200
49028000
CR
Transfer from General Fund
2,681.00
2200
51000100
51615000
DR
Hourly Law Enforcement
2171.00
2200
51000100
53100000
DR
Social Security
166.00
2200
51000100
53200000
DR
Retirement
304.00
2200
51000100
53800000
DR
Worker's Comp
40.00
Non-Departmental and Courthouse Security
Reallocation of funds to cover meri t award for personnel.
Vol. ��__ Pg. zrz-5`1
BRAZOS COUNTY, TEXAS
BUDGETAMENDMENTS
No. 13114 - 2.52
10/15/2013
FUND
DIV - " -"
— ACCT
PROJ
DRICR
ACCOUNTNAME
Increase
Decrease
0100
11000500
51820000
CR
Merit Pay
31.906.00
0100
5600101))
51200000
DR
Salary Dept. Htad
203.00
0100
56001000
51300000
DR
Salary Staff
3,424,00
0100
56001000
51610000
DR I
l lourly Staff
22,153.00
0100
56001000
53100000
DR
Social Securit •
1,972.00
0100
56001000
53200000
DR IRetircment
3,609,00
0100
560111000
53800000
DR I
Worker's comp
545.00
Non—Departmental and Road & Brid e
Reallocation of funds io cover meri t award for person.nel.
Vo _ / ? i Pg..zz
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 13114 - 2.53
F\/() �7/fo
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 13/14
10/1512013
Pg. "-7-
ACCOUNTNAME
tt
ferfrms TUT,
--_
—=
Pg. "-7-
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 13114.2.54
............ . _..._ .__.._... -. 10115/2013
FUNDI
DIV I
ACCT
PROJ
DR/CR
. ACCOUNT NAME
Increase
Decrease
01001
21002000
72590000
CR
Professional Fees Other
52,439.00
0100
21002000
71020000
DR
Com ater Contracts
52,439.00
Coun Clerk Elections
Reallocation of finds to pay the annual licensing and su on for the electronic voting machines.
Vol. / � _ Pg. ZL
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 13114 - 2.55
Vol.
of funds to
Dake 7x� �2,S10/9/2 ,
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 13114 - 2.56
Vol. - Pg. Z3l
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 13114 - 2.57
Y
,�PaaePeBY `� i� "109/20 3�
un
Date:
/S, 61 Z3Z
and
to the
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 13114 - 2.56
GUQ ,,edge "Aroval
s_k Dual t!aiy, rex.. Dae-
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 13114 - 2.59
10/15/2013
1
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 13114-2.60
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 13/14 - 2.61
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 13114 - 2.62
10!1512013
MOM
r���r� rrr�■��
Vol.
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 13114 - 2.63
10115!2013
FUND
DIV
ACCT
PROJ
DRICRI
ACCOUNT NAME
Increase
Decrease
0100
11001500
61130000
CH
Contingency
447.00
0100
17000100
51730000
DR
Cell Phone Allowance
360.00
0100
17000100
53100000
DR
Social Security
27.00
0100
17000100
53200000
DR
Retirement
51.00
0100
17000100
53800000
DR
Workers Comp
9.00
General Fund Contingency and Facilities Maintenance
Reallocation of funds to support the additional data plan for Class Code 0700 Position 1. This was approved on September 24, 2013, Item
R 12.
LA
p9-vo
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 13M4 - 2.64
10115/2013
FUNDI
DIV I
ACCT
CR
ACCOUNT NAME
Increase
Decrease
0100
11001500
61130000
R
Contingency
595.00
0100
17000200
51730000
Cell Phone Al lowancc
480.00
0100
17000200
53100000
R
Social Securi
36.00
0100
17000200
5320000D
UR
R
Retirement
67.00
0100
17000200
53800000
R
Workers Comp
12.00
General Fund Continzency and Landsca in
Reallocation of funds to support a cell phone allowance for Class Code 0750 Position I. This was approved on September 24, 2013, Item
#11,
Vol. _/ "a 9
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 13114 - 2.65
V im -inj]
9k lr�vo
' 1 11
11! 11
1111
-�
11
1 1
111 11
MEN111
�m
1
1 11
111 11
11 11
-m
1
I 1
111 11
11111
-m
,�
__
1 11
111 II
'111 1
-m
1
1
9k lr�vo
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 13114 - 2.66
IONS /9MA
1 11
111 11
1111
-m
11
1 1
•1 1111
11111
-m
'.1 11
-
1 11
'1 1111
IKE 11111
-m
11
-I
1 11
'1 1111
1 111
-m
�'
1 1
'1 1111
:1 111
-m
' - • '
11
-
1 1
and District
to cover merit award
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 13114 - 2.67
mnSM1s
Vol / 8 d ':x.05
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 13114 - 2.68
10/1512013
FUND
A�DIV I
ACCT
PROD
DR/CR
ACCOUNTNAME
Increase
Decrease
0100 1
It001500 1
61130000
CR
Contin ency
596.00
101001
11200200 1
51730000
DR
Cell Phone
480.00
0100
11200200
53100000
DR
Social Security
36.00
0100
11200200
53200000
DR
Retirement
68.00
0100 1
11200200 1
53800000
DR
Workers Comp
12.00
General Fund Contingency and Collections
Reallocation of funds to support a it phone allowance for Class Code 1725 Position 1. This was approved on October 1, 2013, Item 411.
1--
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 13/14 -2.69
FUND
DIV '—ACCT
PRUJ
DR /CR
ACCOUNT NAME
Increase
Decrease
0100
28002000
51615000
CR
Hourly Law Enforcement
22.00
0100
28002000
53100000
CR
Social Security
1.00
0100
28002000
53200000
CR
Retirement
3.00
0100
28002000
53800000
CR
Workers Comn
1.00
0100
11001500
61130000
DR lContintency
27.00
SO Jail and General Fund Contin ency
Reallocation of funds to support the reclassifications for 15054 and 1505 -7. Reclassifications were approved on 1011/2013, Item #12.
/ fir/ k 'S ��
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 13114 - 2.70
1 on 512(113
FUND
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
0100
23000100
51100000
CR iSalary
Elected Official
1
1,538.00
0100
23000100
53100000
CR I
Social Security
118.00
Oloil
23000100
53200000
CR
Retirement
215.00
0100
23000100
53800000
CR
Workers Camp
6.DD
0100
11001500
61130000
DR
Contingency
1 877.00
CCL 01 and General Fund Contin enc
Reallocation of funds to corrected the amount entered in Finance Plus. The amount entered was $154,338 and should have been $ 152,800.
Vol. -� -rg Pq,g_
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 13114 - 2.71
10115/2013
FUND
DIV
ACCT
PROJ
OR /CR
ACCOUNT NAME
Increase -
Decrease
0100
23100100
51100000
CR
Salary Elected Official
1,538.00
0100
23100100
53100000
CR.
Social Security
118.00
0100
23100100
53200000
CR
Retirement
215.00
0100
23100100
53800000
CR
Workers Comp
6.00
0100
11001500
61130000
DR
Contirutency
1,877.00
CCL 42 and General Fund Contingency
Reallocation or funds to corrected the amount entered in Finance Plus. The amount enared was $154,338 and should have been 5152,800.
Vol. 9.__. Pg. cg V6.
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
•••- — - - - -- No. 13114 - 2.72
1 011 512 01 3
FUND
DIV I
ACCT
PROJ
DRICR
ACCOUNT NAME
Increase
Decrease
0100
24201200 1
51610000
CR
Hourly Staff
25.291.00
0100
24201200 1
53100000
CR
Social Security
1,935.00
0100
24201200 1
53200000
CR
Retirement
3,541.00
0100
24201200
53800000
CR
Workers Camp
95.00
0100
24201200
533000DO
CR
Enployce Health Insurance
568.00
0100
24201200
53320000
CR
Emoloym Dental Insurance
115.00
0100
24201100
51610000
DR
Hourly Staff
25,291.00
0100
24201100
53100000
DR
ISocial Security
1,935.00
0100
24201100
53200000
DR
Retirement
3,541.00
0100
24201100
53800000
DR
Workers Comp
95.00
0100
24201100
53300000
DR
Entrilloves Health Insurance
8.568 ' 00
0100
24201100
53320000
DR
ee to Dental Insurance
115.00
Justice of the Peace Pet 2.2 and Justice of the Peace Pct 2.1
Reallocation of funds due to the deletion of 0602 -I in the Justice of the Peace Pct. 2.2 and creating 0619 -2 in the Justice of the Peace Pct.
2.1-
i
y �,
`441.•vv;l,�
Oepatintettt AP. Pr1. - air'A'aiK: n:'S,i
/v
iCourttyrJu ge Approyal��!ea",.a Dar�''?'i• :'1.'m'":�a`•N.`+ a Date �;`k, § :"'�,�
Pg.eZ _
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 13114 - 2.73
_ 1011512013
FUND -DIV -'ACCT PROJ DRICR ACCOUNTNAME Increase Decrease
4500 63000500 67890000 CR VehicleE ui mcm 8,583.06
4500 63000500 65950000 DR lVehicle Maintenance 8,58106
Capital Improvement Fund
Reallocation of funds to proper account to light bars for work crew vans.
Vol. moo__ Pq1
r
PERSONNEL
CHANGE OF STATUS REQUESTS
I
Commissioner- Gourt Date: October 15, 2013
Department Submitting Information: Human Resources
Purpose of Submissions: Consider and Take Action on Chan
Department Submitting Employee Request Action Requested
Request(s) Applies To
Constable Pct 1 Brown, Philip E. New Hire
Expo Bernal, Matthew Merit
Eaton, Harold New Hire
Waters, Ron New Hire
Justice of the Peace Pct. 2 PI. 2 Phariss, William Declined Position
Juvenile
Litton, Kalie
Budget Change
Mader, Guadalupe
New Hire
Olgesbee, Teresa
Budget Change
Prescott, Jena
Resignation
Roberts, Barbara
State Stipend
Vance, Doug
Merit
MPO
Weise, Christian
New Hire
S.O. Admin.
Yarter, Jacob
Promotion
S.O. Jail
Brosnan, James
New Hire
Edwards, Shawn
Resignation
McGovern, Bubba
New Hire
Re, Brittany
New Hire
Tax Office Vlay /td
Holder- Burnett, Adrian
New Hire
Vol. � � Pg —
M
Approved in Commissioners' Court: Octob r 15 26M _
County Judge's or Commissioner's Signature: —
(This Copy to be attached to minutes)
Vol. �� Pq
PERSONNEL
CHANGE OF STATUS REQUESTS
I
Commissioner- Gourt Date: October 15, 2013
Department Submitting Information: Human Resources
Purpose of Submissions: Consider and Take Action on Ch
Department Submitting Employee Request Action Requested
Request(s) Applies To
Constable Pct. 1 Brown, Philip E. New Hire
Expo
Bernal, Matthew Merit
Eaton, Harold New Hire
Waters, Ron New Hire
Justice of the Peace Pct. 2 PI. 2 Phariss, William
Juvenile Litton, Kalie
Mader, Guadalupe
Olgesbee, Teresa
Prescott, Jena
Roberts, Barbara
Vance, Doug
MPO
S.O. Admin.
S.O. Jail
Tax Office V'eq&ed
Weise, Christian
Yarter, Jacob
Declined Position
Budget Change
New Hire
Budget Change
Resignation
State Stipend
Merit
New Hire
Promotion
Brosnan, James
New Hire
Edwards, Shawn
Resignation
McGovern, Bubba
New Hire
Re, Brittany
New Hire
Holder- Burnett, Adrian New Hire
Vol. Pq. Owl
5q
Approved in Commissioners' Court: Octob r 15 201-3:
County Judge's or Commissioner's Signature:
(This Copy to be attached to minutes)
Brazos Valley Food Bank, Inc.
Financial Statements and Compliance Reports
For the Six Months Ended June 30, 2012
Pq, 9.-
BRAZOS VALLEY FOOD BANK, INC.
TABLE OF CONTENTS
JUNE 30, 2012
INDEPENDENT AUDITORS' REPORT
STATEMENT OF FINANCIAL POSITION ...........
STATEMENT OF ACTIVITIES .............................
STATEMENT OF FUNCTIONAL EXPENSES... ...............................
STATEMENT OF CASH FLOWS .........................
NOTES TO THE FINANCIAL STATEMENTS .....
PAGE
!Illl��iba
.:........... ............................... 3-4
................ ............................... 5
................ ............................... 6
................ ............................... 7
........... ............................... 8-15
REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND
ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT
OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE
WITH GOVERNMENT AUDrFING STANDARDS . ............................... ..........................16 -17
INDEPENDENT AUDITORS' REPORT ON COMPLIANCE WITH REQUIREMENT'S
THAT COULD HAVE A DIRECT AND MATERIAL EFFECT ON EACH MAJOR
PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE IN
SCHEDULE OF EXPENDITURES OF FEDERAL AND STATE AWARDS
FOR THE SD{ MONTHS ENDED JUNE 30, 2012 .............................. ............................... 20
NOTES TO THE SCHEDULE OF EXPENDITURES OF FEDERAL AND
STATE AWARDS FOR TIM SIX MONTHS ENDED JUNE 30,2012 ..........
SCI -MDULE OF FINDINGS AND QUESTIONED COSTS FOR THE SIX MONTHS
ENDED JUNE 30, 2012 ................................. ..................... . .............................. -
SCHEDULE OF FINDINGS AND QUESTIONED COSTS FOR THE YEAR
ENDED DECEMBER 31,2011 - STATUS OF PRIOR YEAR
FINDINGS AND QUESTIONED COSTS ............... ...............................
iVol.. -1 �o Ng..tJS
... 21
22 -26
..27 -28
Ingram,Wallis &Co.,n.c.
CERTIFIED PUBLIC ACCOUNTANTS
INDEPENDENT AUDITORS' REPORT
To the Board of Directors
Brazos Valley Food Bank, Inc.
Bryan, TX
We have audited the accompanying statement of financial position of the Brazos Valley Food Bank
(the "Food Bank ") (a nonprofit organization) as of June 30, 2012, and the related statements of
activities, functional expenses; and cash flows for the six months then ended. These financial
statements are the responsibility of the Food Bank's management. Our responsibility is to express an
opinion on these financial statements based on our audit.
We conducted our audits in accordance with auditing standards generally accepted in the United
States of America. Those standards require that we plan and perform the audit to obtain reasonable
assurance about whether the financial statements are free ofmaterial misstatement. An audit includes
examining, on a test basis, evidence supporting the amounts and disclosures in the financial
statements. An audit also includes assessing the accounting principles used and the significant
estimates made by management, as well as evaluating the overall financial statement presentation.
We believe that our audits provide a reasonable basis for our opinion.
We also conducted our audit in accordance with the standards applicable to financial audits
contained in Government Auditing Standards, issued by the Comptroller General of the United
States.
In our opinion, the financial statements referred to above present fairly, in all material respects, the
financial position of the Food Bank as of June 30, 2012, and the changes in its net assets and its cash
flows for the six months then ended in conformity with accounting principles generally accepted in
the United States of America,
In accordance with Government Auditing Standards, we have also issued our report dated November
16, 2012, on our consideration of the Food Bank's internal control over financial reporting and on
our tests of its compliance with certain provisions of laws, regulations, contracts, and grant
agreements and other matters. The purpose of that report is to describe the scope of our testing of
internal control over financial reporting and compliance and the results of that testing, and not to
tames D. Lvam, III I Thamos A. Wallis i lames D. Inpam, IV i _'Richard L. Webb
Y. 979.776.2600 F. 979.774.7759 s. Iwc@ingram- wa1Hs.conl 2100 Past Villa Maria, Suite 100 . Rryan, Texas 77802
Vol. �� Pg.
provide an opinion on internal control over financial reporting or on compliance. That report is an
integral part of an audit performed in accordance with Government Auditing Slandards and should
be considered in assessing the results of our audit-
Our audit was conducted for the purpose of forming an opinion on the financial statements as a
whole. The accompanying schedule of expenditures of federal awards is presented for purposes of
additional analysis as required by U.S. Office of Management and Budget Circular A -133, Audits of
States, Local Governments, and Non -Prof t Organizations, and is not a required part ofthe financial
statements. Such information is the responsibility of management and was derived from and relates
directly to the underlying accounting and other records used to prepare the financial statements. The
information has been subjected to the auditing procedures applied in the audit of the financial
statements and certain additional procedures, including comparing and reconciling such information
directly to the underlying accounting and other records used to prepare the financial statements or to
the financial statements themselves, and other additional procedures in accordance with auditing
standards generally accepted in the United States ofAmerica. In our opinion, the information is fairly
stated in all material respects in relation to the financial statements a /whole.
Bryan, Texas
V
November 16, 2012
Vol. �� P
BRAZOS VALLEY FOOD BANK, INC.
Statement of Financial Position
June 30, 2012
Assets
Current Assets
Cash
Event receivables
Shared maintenancereceivable
Grant receivable
Pledges receivable
Inventory - donated
Inventory - purchased
Prepaid expenses
Total current assets
Property & equipment
Land
Construction in progress
Furniture and equipment
Vehicles
Buildings and improvements
Accumulated depreciation
Net Property and Equipment
Other assets
Pledges receivable
Investment held by Community Foundation of Brazos Valley
Total Assets
See independent auditors' report and notes to financial statements.
F
S 737,835
40,220
26,763
7,411
44,210
649,946
71,467
5,478
1,583,330
68,000
56,949
239,267
72,451
533,109
( 387,256)
582,520
2,800
98,782
65.952
BRAZOS VALLEY FOOD BANK, INC.
Statement of Financial Position - Continued
June 30, 2012
Liabilities and Net Assets
Current Liabilities
Accounts payable and accrued expenses
Current obligations under capital leases
Total Current Liabilities
Noncurrent Liabilities
Obligations under capital leases less current obligations
Total Noncurrent Liabilities
Total Liabilities
Net Assets
Unrestricted
Temporarily restricted
Permanently restricted
Total Net Assets
Total Liabilities and Net Assets
See independent auditors' report and notes to financial statements.
4
Vol. Pg.
S 61,217
754
61.971
6.052
6.052
68.023
1,601,725
571,636
92.000
2.265.361
BRALOS VALLEY FOOD BANK, INC.
Statement of Activities
For the Six Months Ended June 30, 2012
Revenues and Other Support:
Contributions
Donations
Foundations and trusts
Capital campaign
Special events
Grants
Texas Food Bank Network
Beaumont Foundation of America
Investment income and other
Donated assets, food and services
Shared maintenance fees
Amount released from temporarily
restricted to unrestricted net assets
Total support and revenue
Expenses:
Program services
Management and general
Fundraising
Total expenses
Change in net assets
Net assets at beginning of year
Net assets at end of year
Temporarily Permanently
Unrestricted Restricted Restricted Total
$ 67,042
$ 26,860 $
$ 93,902
-
3,750
3,750
-
316,378
316,378
49,429
-
49,429
-
27,781
- 27,781
-
30,000
30,000
6,511
-
6,511
2,197,262
- 2,197,262
158,502
- 158,502
164 573 1( 64.573) _
2.643.319 240,196 2.883.515
2,891,004 2,891,004
61,601 61,601
115.186 _ 1.15.186
3,067,791 3,067,791
.
( 424,472) 240,196 (184,276)
2,026.197 331.44 92-000 _ 2.449.637
S WOOL M $Z ,63¢ SQ U965,w
See independent auditors' report and notes to financial statements.
5
Vol.
BRALOS VALLEY FOOD BANK, INC.
Statement of Functional Expenses
For the Six Months Ended June 30, 2012
See independent auditors' report and notes to financial statements-
6
Vol. / V, d pg. .2016
Program
Support
Fundraising
Total
Appreciation
$ 2,904
$ 359
$ 7
$ 3,270
Agency training
3,130
-
-
3,130
Capital campaign
-
-
75,385
75,385
Communications
1,260
160
245
1,665
Depreciation
-
20,266
-
20,266
Dues
4,424.
75
50
4,549
Donated food - distributed
2,430,330
-
-
2,430,330
Purchased food - distributed
221,032
-
-
221,032
Insurance
6,103
5,761
-
11,864
Interest
1,795
-
1,795
Occupancy
15,272
1,357
-
16,629
Other
1,596
2,815
974
5,385
Personnel
156,037
23,044
32,482
211,563
Postage and delivery
301
17
1,406
1,724
Printing and publications
1,110
I33
1,989
3,232
Professional development
1,413
541
-
1,954
Professional fees
603
5,255
372
6,230
Rental and maintenance
15,981
797
1,641
18,419
Supplies
12,642
456
635
13,733
Travel
15,071
565
15,636
$2"891.044
LJU&
8 13,062,72
See independent auditors' report and notes to financial statements-
6
Vol. / V, d pg. .2016
BRAZOS VALLEY FOOD BANK, INC.
Statement of Cash Flows
For the Six Months Ended June 30, 2012
Cash Flows From Operating Activities
Change in net assets
$(184,276)
Adjustments to reconcile change in net assets to
net cash provided by operating activities:
Depreciation
20,266
Donated food commodities received
(2,418,402)
Donated food commodities distributed
2,430,330
Unrealized gain on short-term investments
( 3,631)
Change in operating assets and liabilities:
Receivables
( 6,804)
Prepaid expenses
7,094
Inventory
229,477
Accounts payable
23342
Net cash provided by operating activities
97.396
Cash Flows From Investing Activities
Purchase of equipment
(27,704)
Net cash used in investing activities
(27,704
Cash Flows From Financing Activities
Payments on capital lease obligations
274
Net cash used in financing activities
_� 274
Net Change in Cash and Cash Equivalents
69,418
Cash and Cash Equivalents, Beginning
668.417
Cash and Cash Equivalents, Ending
See independent auditors' report and notes to financial statements.
Vol.
Pg. 02�%
BRAZOS VALLEY FOOD BANK, INC.
Notes to the Financial Statements
June 30, 2012
Note 1 — Summary of Simuficaut Accounting Policies
Nature of activities
Brazos Valley Food Bank, Inc., (the "Food Bauej is a not - for -profit corporation chartered by the
State of Texas. The Food Bank was organized to acquire, equip, operate and maintain food storage
and distribution facilities for receiving, storing, and distributing food to the needy through other non-
profit agencies. The Food Bank is funded through contributions, federal awards, and private
foundations.
Financial statement-presentation
The financial statements of the Food Bank are presented in accordance with FASB Accounting
Standards Codification (FASB ASC) 958 -205, Presentation of Financial Statements (formerly
Statement of Financial Accounting Standards No. 117). Under ASC 958 -205, the Food Bank is
required to report information regarding its financial position and activities accordingly to three
classes of net assets: unrestricted., temporarily restricted, and permanently restricted.
Change in fiscal Year end
On January 23, 2012, the Board of Directors approved a change in the Food Bank's fiscal year end
from December 31 to June 30 of each year. This change to a fiscal year reporting cycle began
January 1, 2012. As a result ofthe change, the Food Bank will have a short, six -month period for FY
2012.
Use of estimates
Management of the Food Bank has made a number of estimates and assumptions relating to the
reporting of assets and liabilities and the disclosure of contingent assets and liabilities to prepare
these financial statements in conformity with generally accepted accounting principles. Actual
results could differ from those estimates.
Cash and cash equivalents
For purposes of the statement of cash flows, the Food Bank considers all unrestricted highly liquid
investments with an initial maturity of three months or less to be cash equivalents.
Contributions
The Food Bank accounts for contributions in accordance with FASB ASC 958 -605, Revenue
Recognition (formerly Statement of Financial Accounting Standards No. 116). in accordance with
ASC 958 -605, contributions received are recorded as unrestricted, temporarily restricted, or
permanently restricted support, depending on the existence or nature of any donor restrictions.
BRAVOS VALLEY FOOD BANK, INC.
Notes to the Financial Statements
June 30, 2012
Note 1— Summary of Significant Accountine Policies - Continued
All donor - restricted support is reported as an increase in temporarily or permanently restricted net
assets depending on the nature of the restriction. When a restriction expires (that is, when a
stipulated time restriction ends or purpose restriction is accomplished), temporarily restricted net
assets are reclassified to unrestricted net assets and reported in the statement of activities as net
assets released from restrictions.
Properly and eouipment
The Food Bank records at cost all property and equipment purchases over $1,000. Donated
equipment is recorded as support at the estimated fair value at the date of the gift. Equipment is
depreciated using the straight -lirie method over its estimated usefiil life. The cost of maintenance
and repairs is charged to expense as paid, significant renewals and betterments are capitalized.
Inventory of food
The inventory of donated food is valued at an average of the national wholesale prices as determined
by Feeding America (formerly America's Second Harvest) or at the cost of the products purchased as
determined by the. first -in, first -out method.
Donated services
Donated services are recognized as contributions in accordance with FASB ASC 958 -605, Revenue
Recognition if the services (a) create or enhance nonfinancial assets or (b) require specialized skills,
are performed by people with those skills, and would otherwise be purchased by the Food Bank.
Donated services from volunteers performing food - handling or clerical functions throughout the year
are not recognized as contributions in the financial statements because the criteria for FAEB ASC
958 -605 are not met.
Federal Income Taxes
The Food Bank is a tax- exempt non -profit organization under Internal Revenue Code 501(c)(3). In
addition, the Food Bank has been classified as an organization that is not a private foundation under
Section 509(a)(1).
Vol. / FF pg. .
BRAZOS VALLEY FOOD BANK, INC.
Notes to the Financial Statements
June 30, 2012
Note 2 — Federal Income Taxes
The Food Bank has adopted the uncertain tax provisions of ASC 740. The Food Bank evaluates its
uncertain tax positions using the provisions of ASC 450, Contingencies. Accordingly, a loss
contingency is recognized when it is probable that a liability has been incurred as of the date of the
financial statements and the amount of the loss can be reasonably estimated. The amount recognized
is subject to estimate and management j udgment with respect to the likely outcome of each uncertain
tax position. The amount that is ultimately sustained for an individual uncertain tax provision or for
all uncertain tax positions in the aggregate could differ from the amount recogni7zd.
Interest and penalties associated with uncertain tax positions are recognized as components offederal
income tax expense. The Food Bank did not have any interest or penalties with regard to uncertain
tax positions during the six months ended June 30, 2012. As noted above, the Food Bank is a tax —
exempt non -profit organization; therefore, no provision or liability for federal income taxes has been
included in the financial statements.
The Food Bank believes that its tax position regarding its status as a tax- exempt organization will
remain significantly unchanged within the next twelve months.
While the Food Bank is not aware of any tax examinations being conducted, tax years 2009 -2011
remain subject to examination by the United States internal Revenue Service.
Note 3 — Fair Value of Assets and Liabilities
Accounting Standards Codification (ASC) Topic 820 defines fair value as the price that would be
received to sell an asset or paid to transfer a liability in an orderly transaction between market
participants at the measurement date. Topic 820 also establishes a fair value hierarchy, which
requires an entity to maximize the use of observable inputs and minimize the use of unobservable
inputs when measuring fair value. The standard describes three levels of inputs that may be used to
measure fair value:
Level 1 Quoted prices in active markets for identical assets or liabilities.
Level 2 Observable inputs other than Level I prices, such as quoted prices for similar
assets or liabilities: quoted prices in markets that are not active; or other inputs
that are observable or can be corroborated by observable market data for
substantially the full term of the assets or liabilities.
Level 3 Unobservable inputs that are supported by little or no market activity and that
we significant to the fair value of the assets or liabilities.
10
Vol. ��� Pg.
BRAZOS VALLEY FOOD BANK, INC.
Notes to the Financial Statements
June 30, 2012
Note 3 — Fair Value of Assets and Liabilities - Continued
The following is a description ofthe inputs and valuation methodologies used for financial assets and
liabilities measured at fair value and recognized in the accompanying statements of financial
position, as well as the general classification of such assets and liabilities pursuant to the valuation
hierarchy.
Investments
When quoted market prices are available in an acti ve market, investments are classified within Level
1 of the valuation hierarchy. If quoted market prices are not available, then fair values are estimated
by using pricing models, quoted prices of securities with similar characteristics, appraisals or
discounted cash flows and are generally classified as Level 2.
In certain cases where Level l or Level 2 inputs are not available, investments are classified within
Level 3 of the hierarchy.
The valuation technique used for the Level 3 investment is based on the cost approach. The cost
approach is based on the amount that currently would be required to replace the service capacity of
an asset (often referred to as current replacement cost).
As a Level 3 investment, the inputs used in determining the fair value ofthe investment are generally
unobservable and are supported by little or no market activity and are significant to the fair value of
the asset.
The following table presents the fair value measurements of financial assets and liabilities
recognized in the accompanying statements of financial position measured at fair value and the level
within the Topic 820 fair value hierarchy in which the fair value measurements fall at June30, 2012.
Fair Value Measurements
Recurring basis: Tune 30.2012 Level I Level 2 Lcvel 3
Assets:
Investment held by the Community $ 65,952 $ -- $ — $ 65,952
Foundation of the Brazos Valley
I1
Vol. �� Pg.4-
BRAZOS VALLEY FOOD BANK, INC.
Notes to the Financial Statements
June 30, 2012
Note 3 — Fair Value of Assets and Liabilities - Continued
The following table presents additional information about assets measured at fair value on a
recurring basis that have been measured using significant unobservable inputs (Level 3):
2012
Beginning balance S 62,321
Total realized and unrealized gains/(losses) included in changes in net assets
4,183
Purchases and withdrawals, net __ 552
Ending balance: � 2
Increases and decreases to invested amount are reported as investment income or other on the
statement of activities.
The carrying amounts of cash equivalents, receivables, and current liabilities approximate fair value
because of the short maturity ofthose instruments. The fair value of pledges receivable is estimated
at the present value of the future payments expected to be received.
The following table presents estimated fair values of the Food Bank's financial instruments at
June 30, 2012:
Financial assets:
Investment held by the Community
Foundation of the Brazos Valley
June 30, 2012
Carrying Amount Fair Value
S 65,952 S 65,952
12
Vol. 8� Pg. v�-p"
BRAZOS VALLEY FOOD BANK, INC.
Notes to the Financial Statements
June 30, 2012
Note 4 — Pledges Receivable
Pledges receivable were discounted at 3.25% (the Wall Street Journal prime rate at June 30, 2012)
during the six months ended June 30, 2011 Pledges receivable, which consist of capital campaign
pledges at June 30, 2012, are as follows:
Gross pledges receivable
$ 147,775
Net present value adjustment
4,783)
Net pledges receivable
LWjI9K
Amounts due in:
Less than one year
$ 44,210
One to five years
98,782
$1
Management believes that all pledges will be frilly collectible in future years. As such, no allowance
for uncollectible pledges receivable has been recorded.
Note 5 — Lease Commitments
During 2012, the Food Bank had one capital lease obligation. The following is an analysis of the
Food Bank's asset under this capital lease:
Equipment
Less: accumulated depreciation
$ 7,307
1.218
6.089
Future minimum lease payments for assets under capital leases at June 30, 2012 are as follows:
Fiscal year 2013
Fiscal year 2014
Fiscal year 2015
Fiscal year 2016
Net minimum obligations
Less interest
Present value of net minimum obligations
Less current portion
Long -term obligations at June 30, 2012
13
l S �7
$ 4,140
4,140
4,140
3.547
15,967
9.161
6,806
754
$ 6.052
BRAZOS VALLEY FOOD BANK, INC.
Notes to the Financial Statements
June 30, 2012
Note 6 — Related Party Transactions
Related parties consist of all affiliates of an organization, including management, board members,
employees, and their families. The Food Bank received contributions from board members of
$10,581 and from Food Bank staff of $700 in the year ended June 30, 2012, The Food Bank
purchased approximately $10,200 in eggs during the six months ended June 30, 2012 from an egg
producer, which is partially owned by the husband of a board member. Pledges from board members
and Food Bank staff for the capital campaign amount to $36,775 and $1,000, respectively, and are to
be paid over the next one to three years. The architect for the warehouse expansion project, the
husband of one of the board members, received $11,388 in compensation for architectural services
during the six months ended June 30, 2012. Serving as the Capital Campaign consultant to assist
with fundraising, a board member received $16,840 in compensation during the six months ended
June 30, 2012.
Note 7 — Restrictions on Net Assets
In 1993, the Food Bank received Community Development Block Grant (CDBG) funds from the
City of College Station totaling $25,000 to be used for the acquisition of a warehouse and office
building to house its administrative and operating activities. The agreement for the CDBG funds
contained certain indefinite restrictions on the building including its -use to continue to provide aid in
eliminating hunger. Another restriction required proceeds from any substantial sale of the property
to be returned on a prorated basis to the city. Since the proceeds from the sale of the old building
were immediately used as a down payment on the new building, these restrictions continue to be met
and no amounts are due back to the City of College Station. Due to the restriction on the building,
the $25,000 from the City of College Station is shown as permanently restricted net assets.
An individual donated $67,000 to the Food Bank with the restriction that the principal be invested
and only the income is to be used for Food Bank operations. Additionally, in the event of closure of
the Food Bank, the full principal is to be transferred to the United Way of the Brazos Valley. Due to
the restriction, the $67,000 is shown as permanently restricted net assets. In the year ended December
31, 2011, the Food Bank cashed in the previously held $67,000 certificate of deposit and invested
these funds in the Community Foundation of the Brazos Valley. During the six months ended June
30, 2012, unrealized gains for this investment were $4,183 and the Food Bank paid a total of$552 in
administrative and investment fees to the Community Foundation of the Brazos Valley. Increases
and decreases to invested amount are reported as investment income or other on the statement of
activities.
During the six months ended June 30, 2012, the Food Bank received $316,378 in donations
designated for the capital campaign "Because Hunger Won't Wait ". The $2.5 million expansion
project will help the Food Bank meet critical needs in the area. Donations designated for the capital
campaign are shown as temporarily restricted net assets.
14
Pq.
BRAZOS VALLEY FOOD BANK, INC.
Notes to the Financial Statements
June 30, 2012
Note 8 - Donated Food
The Food Bank receives donations of food from various sources including Feeding America, the
United States Department of Agriculture (USDA) and reclamation items from area grocery stores.
The Food Bank distributed 1,464,054 pounds of donated food (valued at $2,430,310) during the six
months ended June 30, 2012.
Note 9 — Retirement Plan
The Food Bank provides retirement benefits to its employees through a defined contribution plan
covering all full-tune employees with one year of eligible experience. The Food Bank matches the
employee contribution up to 3 percent of gross wages. Contributions to the plan were $1,947 during
the six months ended June 30, 2012.
Note 10 — Commitments and Conti envies
In May 2010, the City of Bryan donated a 1.108 acre tract ofland with an appraised value of $68,000
to the Food Bank to be used for the construction of an' expanded facility. As stated in the
Consideration Agreement signed May 14, 2010, the Food Bank agreed to break ground and
commence construction ofthe expanded facility within thirty -six months ofthe City's conveyance of
the property and complete construction of the facility within sixty months of the City's conveyance
of the Property. The Food Bank also agreed to obtain a replat showing the donated property and the
Food Bank's current properly as a single lot. Upon a finding by the City that the Food Bank failed to
break ground within thirty six months or failed to complete construction within sixty months, the
City shall have a right of reentry. If the city exercises its right, title, possession, and other rights of
ownership in the property shall revert to the City. Due to this restriction on the land, the $68,000 is
shown as temporarily restricted net assets,
Note I1— Supnlemenial Disclosures of Cash Flow Information
Cash paid during the year for:
Interest
$ 1,795
In the six months ended June 30, 2012 the Food Bank had one capital lease obligation for office
equipment. The Food Bank also had noncash food contributions of $2,192,477 and noncash food
distributions of $2,430,330 for the six months ended June 30, 2012.
Note 12 — Subsequent Events
The Food Bank has evaluated subsequent events through November 16, 2012, the date which the
financial statements were issued.
15
VoL_ P9•_
COMPLIANCE REPORTS
Ingram, Wa11is &Co.,P.c.
CERTIFIED PUBLIC ACCOUNTANTs
REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON
COMPLIANCE AND OTHER MA=-Rs BASED ON AN AUDIT OF FINANCIAL
STATENENTS PERFORMED IN ACCORDANCE WITH
GO YERNMENT A UPITING STANDARD
To the Board of Directors
Brazos Valley Food Bank
Bryan, Texas
We have audited the financial statements of the Brazos Valley Food Bank (the "Food. Bank'j (a
nonprofit organization) as of and for the six months ended June 30, 2012, and have issued our report
thereon dated November 16, 2012. We conducted our audit in accordance with auditing standards
generally accepted in the United States of America and the standards applicable to financial audits
contained in Government Auditing Standards, issued by the Comptroller General of the United
States.
temal Control Over Financial ReDOrtin
Management of the Food Bank is responsible for establishing and maintaining effective internal
control over financial reporting. In planning and performing our audit, we considered the Food
Bank's internal control over financial reporting as a basis for designing our auditing procedures for
the purpose of expressing our opinion on the financial statements, but not for the purpose of
expressing an opinion on the effectiveness of the Food Bank's internal control over financial
reporting. Accordingly, we do not express an opinion on the effectiveness of the Food Bank's
internal control over financial reporting.
A deficiency in internal control exists when the design or operation of a control does not allow
management or employees, in the normal course ofperfomting their assigned functions, to prevent,
or detect and correct misstatements on a timely basis. A material weakness is a deficiency, or a
combination of deficiencies, in internal control such that there is a reasonable possibility that a
material misstatement of the entity's financial statements will not be prevented, or detected and
corrected on a timely basis.
Our consideration of the internal control over financial reporting was for the limited purpose
described in the first paragraph of this section and was not designed to identify all deficiencies in
internal control over financial reporting that might be deficiencies, significant deficiencies, or
16
fames D. Ingram, l!! Thames A. Wallis; t lames D. Ingram, N I Richard L. Webb
T. 979.776.2600 F. 979.774.7759 R. iwc@ingram•Wallis.com 2100 EaSt Villa Maria, Suite 100 a Bryan, Texas 77802
material weaknesses. We did not identify any deficiencies in internal control over financial reporting
that we consider to be material weaknesses, as defined above. However, we identified a certain
deficiency in internal control over financial reporting, described in the accompanying schedule of
findings and questioned costs that we consider to be a significant deficiency in internal control over
financial reporting (2012 -03). A significant deficiency is a deficiency, or a combination of
deficiencies, in internal control that is less severe than a material weakness, yet important enough to
merit attention by those charged with governance.
Corn- liaace and Other Matters
As part of obtaining reasonable assurance about whether the Food Bank's financial statements are
free of material misstatement, we performed tests of its compliance with certain provisions of laws,
regulations, contracts, and grant agreements, noncompliance with which could have a direct and
material effect on the determination of financial statement amounts. However, providing an opinion
on compliance with those provisions was not an objective of our audit, and accordingly, we do not
express such an opinion. The results of our tests disclosed instances of noncompliance or other
matters that are required to be reported under Government Auditing Standards and which are
described in the accompanying schedule of findings and questioned costs as items 2012 -01 and
2012 -02.
We noted certain matters that we reported to management of the Brazos Valley Food Bank in a
separate letter dated November 16, 2012.
The Food Bank's response to the findings identified in our audit is described in the accompanying
schedule of findings and questioned costs. We did not audit the Food Bank's response and,
accordingly, we express no opinion on it.
This report is intended solely for the information and use of management, the Board of Directors,
others within the entity, and federal awarding agencies and pass- through entities and is not intended
to be and should not be used by anyone other than these specified parties.
Bryan, Texas
November 16,20 12
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CERTIFIED PUBLIC ACCOUNTANTS
INDEPENDENT AUDITORS' REPORT ON COMPLIANCE WITH REOUIREMENTS
THAT COULD HAVE A DIRECT AND MATERIAL EFFECT ON EACH MAJOR
PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE
WITH OMB CIRCULAR A -133
To the Board of Directors
Brazos Valley Food Bank
Bryan, Texas
Compliance
We have audited Brazos Valley Food Bank's (the "Food Bank'D compliance with the types of
compliance requirements described in the OMB CircularA -133 Compliance Supplement that could
have a direct and material effect on the Food Bank's major federal program for the six months ended
June 30, 2012. The Food Bank's major federal program is identified in the summary of auditor's
results section of the accompanying schedule of findings and questioned costs. Compliance with the
requirements oflaws, regulations, contracts, and grants applicable to its major federal program is the
responsibility of the Food Bank's management. Our responsibility is to express an opinion on the
Food Bank's compliance based on our audit.
We conducted our audit of compliance in accordance with auditing standards generally accepted in
the United States of America; the standards applicable to financial audits contained in Government
Auditing Standards, issued by the Comptroller General of the United States, and OMB Circular A-
133, Audits of States, Local Governments, and Non - Profit Organizations. Those standards and
OMB Circular A -133 require that we plan and perform the audit to obtain reasonable assurance
about whether noncompliance with the types of compliance requirements referred to above that could
have a direct and material effect on a major federal program occurred. An audit includes examining,
on a test basis, evidence about the Food Bank's compliance with those requirements and performing
such other procedures as we considered necessary in the circumstances. We believe that our audit
provides a reasonable basis for our opinion. Our audit does not provide a.legal determination of the
Food Bank's compliance with those requirements.
In our opinion, the Food Bank complied, in all material respects, with the compliance requirements
referred to above that could have a direct and material effect on its major federal program for the six
months ended June 30, 2012. However, the results of our auditing procedures disclosed instances of
noncompliance with those requirements, which are required to be reported in accordance with OMB
Circular A -133 and which are described in the accompanying schedule of findings and questioned
costs as items 2012 -01 and 2012 -02.
18
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T. 979.776.2600 F. 979.774.7759 E. imc6ingram- wallis,com 2100 East Villa Maria, State 100 . Aryan, Texas 77802
Vol. ��� _ P, _
Internal Control Over Compliance
Management of the Food Bank is responsible for establishing and maintaining effective internal
control over compliance with the requirements of laws, regulations, contracts, and grants applicable
to federal programs. In planning and performing our audit, we considered the Food Bank's internal
control over compliance with the requirements that could have a direct and material effect on a major
federal program to determine the auditing procedures for the purpose of expressing our opinion on
compliance and to test and report on internal control over compliance in accordance with OMB
Circular A -133, but not for the purpose of expressing an opinion on the effectiveness of internal
control over compliance. Accordingly, we do not express an opinion on the effectiveness ofthe Food
Bank's internal control over compliance.
A deficiency in internal control over compliance exists when the design or operation of a control
over compliance does not allow management or employees, in the normal course of performing their
assigned functions, to prevent, or detect and correct, noncompliance with a type of compliance
requirement of a federal program on a timely basis. A material weakness in internal control over
compliance is a deficiency, or combination of deficiencies, in internal control over compliance, such
that there is a reasonable possibility that material noncompliance with a type of compliance
requirement of a federal program will not be prevented, or detected and corrected, on a timely basis.
Our consideration of internal control over compliance was for the limited purpose described in the
first paragraph of this section and was not designed to identify all deficiencies in internal control
over compliance that might be deficiencies, significant deficiencies, or material weaknesses.
However, we identified a certain deficiency in internal control over compliance that we consider to
be a material weakness and another deficiency that we consider to be a significant deficiency as
described in the accompanying schedule of findings and questioned costs as items 2012 -01 and
2012 -02. A significant deficiency in internal control over compliance is a deficiency, or
combination of deficiencies, in internal control over compliance with a type of compliance,
requirement of a federal program that is less severe than a material weakness in internal control over
compliance, yet important enough to merit attention by those charged with governance.
The Food Bank responses to the findings identified in our audit are described in the accompanying
schedule of findings and questioned costs. We did not audit the Food Bank's responses and,
accordingly, we express no opinion on the responses.
This report is intended solely for the information and use of management, the Board of Directors,
others within the entity, federal awarding agencies, and pass - through entities and is not intended to
be and should not be used by anyone other than these specified arties.
Bryan, Texas
November 16, 2012
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BRAZOS VALLEY FOOD BANK
NOTES TO THE SCHEDULE OF EXPENDITURES OF
FEDERAL AWARDS
FOR THE SIX MONTHS ENDED JUNE 30, 2012
I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICES
General - The accompanying Schedule of Expenditures of Federal Awards presents all
federal expenditures of the Brazos Valley Food Bank (the "Food Bank ").
Basis of Accounting - The expenditures on the accompanying Schedule of Expenditures of
Federal Awards are presented on the GAAP basis.
Relationship to Basic Financial Statements - Expenditures of federal awards are reported
in the Food Bank's financial statements on the accrual basis.
Noneash Assistance - Amounts reported in the accompanying Schedule of Expenditures of
Federal Awards for the Emergency Food Assistance Program represent noucash assistance in
the form of food commodities.
2. SUBRECIPIENTS
Of the federal expenditures presented in the schedule, the Food Bank provided federal
awards to subrecipients as follows:
CFDA Number Pmmm Name
10.569 Emergency Food Assistance
Program (Food Commodities)
21
Amount Provided to
Subrecioients
S 824,111
BRAZOS VALLEY FOOD BANK
SCHEDULE OF FINDINGS AND QUESTIONED COSTS
FOR THE SIX MONTHS ENDED NNE 30, 2012
SECTION I - SUMMARY OF AUDITORS' RESULTS
Financial Statements
Type of auditors' report issued: unqualified
Internal control over financial reporting:
• Material weakness(es) identified?
• Significant deficiency(s) identified
that are not considered to be
material weaknesses?
Noncompliance material to financial
statements noted?
Federal Awards
Internal control over major programs:
• Material weakness(es) identified?
_ yes X no
X yes no
yes X no
X yes no
• Significant deficiency(s) identified
that are not considered to be
material weaknesses? X yes none reported
Type of auditors' report issued on compliance fox major programs: unqualified.
Any audit findings disclosed that are
required to be reported in accordance
with section 510(a) of Circular A -133? X yes no
Identification of major programs:
CFDA Number(s) Name of Federal Program or Cluster
10.569 Emergency Food Assistance Program(Food Commodities)
Dollar threshold used to distinguish
between type A and type B programs: $300,00
Auditee qualified as low -risk auditee? _ yes X no
22
BRAZOS VALLEY FOOD BANK
SCHEDULE OF FINDINGS AND QUESTIONED COSTS - CONTINUED
FOR THE SIX MONTHS ENDED JUNE 30, 2012
SECTION II - FINANCIAL STATEMENT FINDINGS
2012 -03 Compensated Absences
During the audit, we noted that vacation hours earned and used by Food Bank employees are not
being monitored by the Food Bank. Additionally, employees are being allowed to carry over vacation
hours without the necessary approval. We recommend that the Food Bank keep track of employees'
vacation hours and to require appropriate approval before allowing an employee to carry over
vacation hours.
Management's Response and Corrective Action Planned-
The Brazos Valley Food Bank (BVFB) has a clear process for tracking vacation hours earned and
used by BVFB employees. All BVFB employees request vacation time off using a standard BVFB
Leave Request Form. This form is approved by the employee's direct supervisor. These hours taken
are denoted as such on the employee's time sheet during which the vacation time is taken. The
approved vacation slip is attached to that time sheet. When payroll is called in, vacation hours taken
are reported to ADP (BVFB's payroll service) and these hours are deducted from banked vacation
hours.
Vacation earned is accrued each payroll period automatically by ADP. BVFB staff have recently
learned that holiday bonus checks issued by ADP have been earning vacation hours. In addition,
vacation pay -out checks when an employee leaves has also added vacation accruals in error. After a
discussion with ADP Client Services about this matter, BVFB senior management was told that
additional checks that BVFB does not wish to automatically earn vacation hours on have to be
verbally blocked by BVFB staff when calling ADP.
BVFB feels its internal processes for tracking vacation time requested and used is suitable.
In November 2012, BVFB called in adjustments to ADP to correct vacation balances on BVFB
employees.
In the future when calling in bonus checks or vacation pay -out checks to ADP, BVFB senior
management will always verbally block the automatic accrual of vacation hours. In addition BVFB
senior management requested that a permanent note be added to its ADP Client File that vacation
hours are not be accrued on special checks.
BVFB staff will also review total vacation hours accrued and taken on the biweekly payroll register
from ADP. If hours on this report do not match the biweekly spreadsheet created by BVFB senior
management for the call -in payroll, appropriate staff will review so that errors can be di seemed and
corrected.
23
BRAZOS VALLEY FOOD BANK
SCHEDULE OF FINDINGS AND QUESTIONED COSTS - CONTINUED
FOR THE SIX MONTHS ENDED JUNE 30, 2012
The BVFB Board of Directors is recommending that all BVFB staff use up its current carried over
vacation by June 30, 2013. At this time, the Board of Directors plan to have a new Vacation Policy
implemented.
SECTION M - FEDERAL. AWARD FINDINGS AND QUESTIONED COSTS
2012 -01 Noncompliance with Subrecipient Monitoring
As a Pass - Through Entity for the Emergency Food Assistance Program (TEFAP) food commodities,
the Food Bank has certain responsibilities to ensure that subrecipients expend the federal award (food
commodities) in accordance with applicable laws, regulations, and provisions of the grant. OMB
Circular A -133 states that a pass - through entity should, at a minimum, perform the following for the
federal awards it provides to subrecipients:
1. Identify the federal awards made by informing each subrecipient of the CFDA title and number,
the award's name , and number, the award year, whether the award is for research and
development, and the name of the federal agency.
2. Advise subrecipients of the requirements imposed on them by federal laws, regulations, and the
provisions of the contract or grant agreements, as well as any supplemental requirements
imposed by the pass - through entity.
3. Monitor the activities of subrecipients as necessary to ensure that federal awards are used for
authorized purposes in compliance with laws, regulations, and the provisions of contracts or
grant agreements and that performance goals are achieved.
4. Ensure that subrecipients expending $500,000 or more in federal awards during the
subrecipient's fiscal year have met the audit requirements of Circular A -133 for than fiscal year.
5. Issue management decisions on audit findings within six months after receipt of subrecipients
audit reports, and ensure that subrecipients take appropriate and timely corrective action.
6. Consider whether subrecipient audits necessitate the adjustement of the pass - through entity's
own records.
7. Require subrecipients to permit the pass - througb entity and auditors to have access to the
records and financial statements as necessary for the pass - through entity to comply with Circular
A -133.
S. Keep subrecipients report submissions (or other writteanotification when the subrecipient is not
required to submit a reporting package) on file for three years from the date of receipt.
24
E01/ 849�
BRAZOS VALLEY FOOD BANK
SCHEDULE OF FINDINGS AND QUESTIONED COSTS - CONTINUED
FOR THE SIX MONTHS ENDED JUNE 30, 2012
SECTION III - FEDERAL AWARD FINDINGS AND QUESTIONED COSTS - CONTINUED
2012 -01 Noncompliance with Subrecipient Monitoring - Continued
During review of this compliance requirement, it was noted that the Food Bank did not adequately
monitor its subrecipieats with regard to the OMB Circular A- 133 requirements. We recommend that
the Food Bank revaluate their current monitoring procedures to ensure proper monitoring of
subrecipients with regard to OMB Circular A -133.
Management's Response and Corrective Action Planned:
The Brazos Valley Food Bank (BVFB) has been a Partner Distribution Organization (P DO) of
Houston Food Bank (HFB) for years. As a PDO of the HFB, BVFB has been a sub - recipient of some
of the United States Department of Agriculture (USDA) TEFAP Commodities the HFB receives
annually. Since BVFB has been a pass- through entity of the HFB for TEFAP Commodities, the HFB
has not informed BVFB of the OMB Circular A -133 requirement and has not informed BVFB that it
is required to inform its pass - through agencies of these same requirements.
Now that BVFB is aware of the sub- recipient monitoring requirements associated with USDA
TEFAP Commodities, BVFB will:
1) Add information associated with OMB Circular A -133 items 1 -8 to BVFB's Partner
Agreement that all of its pass- through partner agencies sign annually;
2) Discuss OMB Circular A -133 items 1 -8 with its partner agencies at its Annual Partner
Agency Training;
3) Monitor partner agencies in relation to items 1 -8 when applicable.
2012 -02 Noncompliance with Eligibility Requirements
An Eligible Recipient Agency (ERA) is required to certify households eligible to receive TEFAP
commodities for household consumption by applying income eligibility criteria established by the
State agency. Four instances of noncompliance were noted, in which individuals were either not
recertified on an annual basis or had incomplete agency forms and were given TEFAP commodities.
25
BRAZOS VALLEY FOOD BANK
SCHEDULE OF FINDINGS AND QUESTIONED COSTS - CONTINUED
FOR THE SIX MONTHS ENDED JUNE 30, 2012
SECTION III - FEDERAL AWARD FINDINGS AND QUESTIONED COSTS - CONTINUED
Management's Response and Corrective Action Planned:
As an Eligible Recipient Agency (ERA) of United State Department of Agriculture (USDA)
Commodities, the Brazos Valley Food Bank (BVFB) is aware of the requirement to certify
households for eligibility to receive TEFAP commodities, as evidenced by the fact that the majority
of individuals/households served during this audit period were recertified with complete intake
forms. The four instances of non - compliance discovered are not an indication of a lack of
understanding of this requirement, nor of a BVFB intake process that is inherently flawed. Staff and
volunteers are informed of intake requirements and for the most part, have impeccable client records.
The few instances of noncompliance identified were oversights by BVFB representatives.
BVFB will continue to ensure that all staff and volunteers understand the TEFAP Intake Form, how
it needs to be filled out and the importance of the form being filled out 1) when due, annually; 2)
completely; 3) accurately.
26
Vol. Pq ��
BRAZOS VALLEY FOOD BANK
SCHEDULE OF FINDINGS AND QUESTIONED COSTS
FOR THE YEAR ENDED DECEMBER 31, 2011
STATUS OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS
FINANCIAL STATEMENT FINDINGS
There were no financial statement findings for the year ended December 31, 2011.
FEDERAL AWARD FINDINGS AND QUESTIONED COSTS
2011 -01 Noncompliance with Subrecipient Monitoring
As a Pass - Through Entity for the Emergency Food Assistance Program (TEFAP) food commodities,
the Food Bank has certain responsibilities to ensure that subrecipients expend the federal award (food
commodities) in accordance with applicable laws, regulations, and provisions of the grant. OMB
Circular A -133 states that a pass - through entity should, at a minimum, perform the following for the
federal awards it provides to subrecipients:
1. Identify the federal awards made by informing each subrecipient of the CFDA title and number,
the award's name and number, the award year, whether the award is for research and
development, and the name of the federal agency_
2. Advise subrecipients of the requirements imposed on them by federal laws, regulations, and the
provisions of the contract or grant agreements, as well as any supplemental requirements
imposed by the pass - through entity.
3. Monitor the activities of subrecipients as necessary to ensure that federal awards are used for
authorized purposes in compliance with laws, regulations, and the provisions of contracts or
grant agreements and that performance goals are achieved.
4. Ensure that subrecipients expending $500,000 or more in federal awards during the
subrecipient's fiscal year have met the audit requirements of Circular A- 133 for than fiscal year.
S. Issue management decisions on audit findings within six months after receipt of subrecipients
audit reports, and ensure that subrecipients take appropriate and timely corrective action.
6. Consider whether subrecipient audits necessitate the adjustement of the pass - through entity's
own records.
7. Require subrecipients to permit the pass - through entity and auditors to have access to the
records and financial statements as necessary for the pass - through entity to comply with Circular
A -133.
S. Keep subrecipients report submissions (or other written notification when the subrecipient is not
required to submit a reporting package) on file for three years from the date of receipt.
BRAZOS VALLEY FOOD BANK
SCHEDULE OF FINDINGS AND QUESTIONED COSTS - CONTINUED
FOR THE YEAR ENDED DECEMBER 31, 2011
STATUS OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS
FEDERAL AWARD FINDINGS AND QUESTIONED COSTS - CONTINUED
2011 -01 Noncompliance with Subrecipient Monitoring - Continued
During review of this compliance requirement, it was noted that the Food Bank did not adequately
monitor its subrecipients with regard to the OMB Circular A -133 requirements. We recommend that
the Food Bank revaluate their current monitoring procedures to ensure proper monitoring of
subrecipients with regard to OMB Circular A -133.
Update from Management:
The Brazos Valley Food Bank (BVFB) was made aware ofthe sub- recipient monitoring requirements
associated with USDA TEFAP Commodities after the time period of this audit. Therefore, no
corrective action had taken place from January-June 30, 2012.
However, the following corrective action items will occur as identified:
1) Add information associated with OMB Circular A -133 items 1 -8 to BVFB's Partner
Agreement that all of its pass - through partner agencies sign annually (Partner Agency
Agreements are passed out at the Annual Partner AgencyTraining that happens in Spring
of each year);
2) Discuss OMB Circular A -133 items 1 -8 with its partner agencies at its Annual Partner
Agency Training (Partner Agency Training occurs in the Spring ofeach year);
3) Monitor partner agencies in relation to items 1 -8 when applicable (on- going, with an
emphasis at BVFB annual onsite agency monitors).
2011 -02 Noncompliance with Eligibility Requirements
An Eligible Recipient Agency (ERA) is required to certify households eligible to receive TEFAP
commodities for household consumption by applying income eligibility criteria established by the
State agency. Two instances of noncompliance were noted, in which individuals who exceeded the
eligible income level, were given TEFAP commodities.
Update from Management:
If a household is deemed ineligible for USDA TEFAP Commodities based upon State established
income eligibility guidelines, BVFB provides that household with non -USDA TEFAP
Commodity food items.
28
2012 -2013
SALES & MARKETING REPORT
FOURTH QUARTER - JULY TO SEPTEMBER
G
Duane Peters
County Judge
Vol. _/ 8s r-a, giev
Sales
Brazos County Expo - Quarterly Report
Fourth Quarter Data - July to September 2013
Multi -Day /Out of County Events held
Texas Pecan Growers Annual Conference - July 14 -16
Big Loop /Big Money Team Roping Finals & Production Sale - July 19 -21
National Jr. Beefmaster Cattle Show - July 22 -28
Texas A &M Saddle and Sirloin Livestock Futurity - August 2 -4
Gulf Coast Paint Horse Labor Day Classic Show - August 31- September 2
Brazos Valley Fair and Expo - September 5-8
Camino Real /Lone Star Peruvian Horse Championship - September 13-15
Construction Science Career Fair - September 19 -20
Texas A &M All Aggie Rodeo - September 21
1. Contacts /Inquiries
Number of Individuals /Groups contacted - 108
Number of Events Booked - 24
• Texas Agri Life Retirement - August 2013
• Cargill Luncheon - October 2013
• Jack Hilliard Halloween Party - October 2013
• Texas A &M CVM Meeting - October 2013
• Texas A &M Trophy Hunter's Association Banquet - October 2013
• Young Life Banquet - November 2013
• Lil' Wranglers Barn Dance - November 2013
• Coleman & Patterson Equipment Sale - November 2013
• Ernst & Young Dinner - March 2014
• Every Victim Every Time Conference - April 2014
• Fire It Up Team Roping - April 2014
• Festival of the Minis Horse Show - April 20 -14
• Greater Houston Quarter Horse Show - May 2014
• Texas Junior Limousin Assn. Field Day -May 2014
• Texas Junior Brangus Breeders Assn. Show -June 2014
• District 9 4-H Horse Show -June 2014
• AQHA YES Conference (with Quarter Horse Youth World Cup) - July 2014
• National Junior Brangus Cattle Show - July 2014
• Double T Team Roping - August 2014
• TCH Children's Classic Walking Horse Show -TBD 2014
• National Junior Beefmaster Breeders Assn. Show - July 2015
• Wedding Receptions - 4
,; , ,, / oFt 'no, gofs—�
2. Current Leads
• Extension's 100th Anniversary Celebration - January 2014
• World Series Team Roping - February 2014
• Dog Gone Fun Agility Clinic - April 2014
• Parelli Natural Horsemanship - May 2014
• US Equine Drill Assn. Super Ride XI World & Nat Championship - June 2014
• Hard Charge Running Competition - September 2014
• Regional Cutting Horse Event - TBD 2014
• Southwest Reined Cow Horse Show - 2015
• Ultimate Calf Roping Event - 2015
3. Retained Business
10 out of 17 events have rebooked. At least 2 more are in the process of
determining a 2014 date.
Marketing
1. Website Stats (July 1 to September 30. 2013)
Visits and Visitors - 10,486 visits from 8,030 visitors in 713 cities
New Visitors - 7,761 or 74%
Returning Visitors - 2,725 or 26%
Average # of Pages Viewed per Visit -3.3
Total Page Views - 34,593
Average Time on Site per Visit - 00:01:54
Location - Top 6 visitor cities and number of visits
College Station - 2,593
Houston - 1,548
Son Antonio - 941
Bryan - 648
New York City, NY - 459
Device unregistered - 389
Dallas - 389
Mobile - Top 5 devices and number of visits
iPhone - 2,647
Device unregistered- 1,142
!Pad - 746
Samsung GT - 164
Motorola MOTXT - 80
Samsung SG 1337 - 53
Traffic Sources - How visitors find our website and number of visits
# 1 - Search (search engines Google, Yahoo, Bing, etc.) - 5,833 or 55.6%
#2 - Referring (other websites linking to ours) - 1,396 or 13.3%
#3 - Direct (typing our url directly into their web browser) - 3,219 or 30.7%
LMYRIMETIR • NRESIMMe Map • •1
Content -Top 5 pages visited and number of views
Home Page - 7,683
Calendar - 7,071
Directions - 1,465
BVFE - 1,196
Facility - 939
The following websites are updated:
Twitter.com - Followers 1,447
Google Places - 6,999 impressions, 2,360 actions
Community Calendars
The Eagle.com
BCS CVB
Updated
KBTX
KAGS
Texas Coop Magazine
WTAW
2. Social Media Profile Stats
Southwest Horse Trader
Insite
Facebook
Texas Country Reporter
Texas Brazos Trail
Best Arenas
Facebook.com - Likes 1,806 with a total of 578,830 friends of fans
Facebook Reach (Statistics from Direct Page Analysis)
Overall
13,170 - USA
67 - Mexico
27- Canada
By City
2,684 - Bryan /College Station
1,054 - Houston
311 -Austin
287 - Dallas
248 - Franklin
3. Advertisina
Full page Texas Meeting and Planners Guide (Fall Issue)
One -Third Page Brazos Valley Bride (Fall Issue)
Full Page Cowboy Sports News (September)
Quarter Page Southwest Horse Trader (July, September)
Central Texas Dressage Website
Southwest Horse Trader Website
Facebook Promotion
FY 2014 First Quarter Sales and Marketing Preview
Advertising
Facebook Advertisements
Bryan Broadcasting
Online ads for 2013
QuarterHorseNews.com
Central Texas Dressage
Southwest Horse Trader
Texas Meeting & Events
Media Event - Media reception for the Great American /US Dressage Federation
Region 9 Championships on October 18.
Prospective Client Visits - We will be contacting prospective clients and making site
visits to work on new events coming to the Expo.
Expo Marketing Event - We will coordinate an event with local vendors to showcase
the Exhibit Hall and Ballroom to meeting planners.
Multi -Day /Out of County Events to be held
Stock Horse of Texas Show - October 4 -6
Special Olympics of Texas Athlete Village - October 11 -12
Texas Department of Transportation DDD Meeting /Am. Council of Engineering
Companies Fajita Fest - October 14
Great American /US Dressage Federation Region 9 Championships - October 17 -20
Texas State Championship Donkey and Mule Show - November 15-17
US Team Roping Championship Affiliate - Big Loop /Big Money November 29 -30
District 9 4-H Southern Classic Livestock Show - December 13-15
FN / -o, - -7 7e-x-p q-