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Home My WebLink About2013-09-24-10:00AM-REGULAR MEETINGs 04Np }' O E a�T,tiS BRAZOSCOUNTY BRYAN,TEXAS NOTICE OF MEETING AND AGENDA ;l L", A !I: I 1 BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON SEPTEMBER 24, 2013 AT 10:00 AM IN THE COMMISSIONERS COURTROOM OF THE COUNTY ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVE., SUITE 106, BRYAN, TX 77803 1. Invocation and Pledge of Allegiance - U.S. and Texas Flag - Chaplain G.H. Jones and Judge Peters, 2. Call for Citizen input and/or concerns. 3. Presentation(s) Presentation regarding Delinquent Property Tax Collection Activity for the period of September 1, 2012 through August 31, 2013. Consider and take action on agenda Items 4 - 36: 4, Proclamation 13.018 designating October 6 -12 2013 as National 4 -H Week 5. Proclamation 13.019 celebrating 120 years of worship at the Pleasant Grove Baotlst Church. 6. Designation of the day of the week and the location for the Commissioners Court to convene In Regular Session each week during FY 2014. 7, Proposed County holidays for the 2014 calendar year. 6. Approval of the dally amount of reimbursement of azoenses for a person who reports for lury service for Fiscal Year 2014. g. Approval of non - profit agencles for lurors to have the option to donate all or part of their Juror payments to for Rscal Year 2014, 10. Approval of Juror Payment Authorization Forms for Fiscal Year 2014 11. Request for approval from Landscaping for a cell phone allowance effective October 1. 2013. This will Vol. fx Increase the Landscaping FY 14 Budget In the amount of $596 q • Create Cell Phone Allowance for Landscaping Manager Class Code 0750 Position 1. 12 ReaUest approval tram Facilities Services for the following Increase In cell phone allowance effective October 1, 2013. This will Increase the Facllltles Services FY 14 Budoet In the amount of $447. Add Data Plan to Facllltles Services Director, Class Code 0700 Position t Yearly Rate of $480 to $840. 13, Request approval from the Tax Office for the following reclessfficatlons using FY 14 Merit Funds This will Increase the Tax Office FY 14 Budget In the amount of $13,939. • e Increase Motor Vehicle Supervisor - Tex Office Class Code 2311 Posltlon 1 Group 20 Step 4 Pay Code 013 to Group 20 Step 6. • b Increase Voter Registration Coordinator Class Code 2318 Position 1 Group 16 Step 3, Pay Code 013 to Groug 16 Step 5. • c Increase Supervisor Property Tex Class Code 2321 Position 1 Group 20 Step 4 Pay Code 013 to Group 20 Step 6. • d Increase Clerk I - Tex Office Class Code 2341 Posltlon 1 Group 10 Step 2 Pay Code 014 to Group 10 Slop 3. • e Increase Clerk I - Tax Office Class Code 2341 Posltlon 3 Group 10 Step 3 Pay Code 014 to Gaup 10 Step 4. • t Increase Clerk 1 - Tax Office Class Code 2341 Posltlon 4 Group 10 Step 2, Pay Code 014 to Group 10 Steo 3, • g Increase Clerk I - Tax Office Class Code 2341 Positions Group 10 Step 2, Pay Code 014 to Group 10 Step 3. • h Increase Clerk I - Tax Office Class Code 2341 Position 10 Group 10 Stan 2, Pad Code 014 to Group 10 Step 3. • I Increase Administrative Clerk - Tax Office Class Code 2313 Posltlon 2 Group 14 Step 3. Pay -Code 014 to Group 14 Step 4. • 1 Increase Administrative Clerk - Tax Office Class Code 2313 Posltlon 3, Group 14 Step 3, Pay Code 014 to Group 14 Step 4: • k Increase Clerk 11 - Tex Office, Class Code 2343 Position 4, Group 11 Step 2. Pay Code 014 to Group 11 Step 3. 14. Request approval from the Distrlct Attorney for the following changes effective October 1 2013 These chances have no effect We to FY 14 Budget. • a Decrease 1st Asslstent DA Class Code 0403 Position 1, Group NA Step NA, Pay Code 013, Shveekly Rate of $3.797.02 to 53.655:58. • h Increase Assistant DA 1, Class Code 0415 Position 1 Group NA Step NA: Pay Code 013, .Biweekly Rate of $3,655.58 to $3,797.02. 15. Request from Expo for the following reclassification effective October 1 2013 This change has not effect to the FY 14 Budget. • Delete Clerk III Class Code 0851 Position 1 Group 15 Step 2, Pay Code 014 • .Create Clerk III Class Code 0858 Posltlon 1, Group 15 Step 2, Pay Code 014 16. Request from the County Judge for the following pay code correction effective October 1 2013 This chanae will not effect the FY 14 Budoet. • Delete Clerk, Class Code 0220 Posltlon 1 Group 10 Step 2 Pay Cede 015 • Create Clerk Class Code 0220 Posltlon 1, Group 10 Step 2, Pay Code 800 17, Approval of the tollowing Job Descriptlons for Fiscal Year 2014: • e Commissioners Court - Class Code 130 Special Project Administrator and Adminisrative Secretary to Commissioners Court • b. County Judge - Class Code 220, Clerk -Part Time • C. District Attomev - Class Code 431, Clerk. 700hrs. temp • d. Exposition Complex - Class Code 857 Senior Manager- Expo Operations • e. Exposition Complex - Class Code 838, Event Coordinator I • 1, Exposition Complex - Class Code 839, Event Coordinator II • A. Exposition Complex - Class Code 858 Clerk III • h. Hotel Occupancy Tax Fund - Class Code 851, Marketing & Sales Manager- Outside Events • I. Hotel Occupancy Tax Fund - Class Code 852, Marketing 8 Sales Manager- Inside Events • I. Juvenile - Class Code 2830 Volunteer Coordinator • k. Road 8 Bridge - Class Code 2660, Resource Specialist 18. Approval of contracts with Lexls Nexls for online subscription services for the County and District 24. Attorney's Offices. to Express Employment Professionals. 25, 19, Funding Agreement with the Brazos Maternal & Child Health Cllnlc. Inc. for FY 2013. Renewal of contract 2013.74R Pest Control with LMSS, LLC; DBA- Orkin. 20. Funding Agreement with Brazos County Emergency Communications District for FY 2014. Renewal of contract 201377R Grease Trap Pumping with G & L Septic. 21 . Consider and take action on a month to month contract extenslon for medical services provided to the with G& L Septic. Brazos County Jail and Brazos County Juvenile Services Fire Alarm Panel Inspections until October 31, 2013 22. Request from the Information TechnolOOV Department for approval of the Annual Peopleware 23, Approval of the attached contract with CSC Englneering for material testfng on various prolects. 24. Award of 2013.69 Temporary Employment Services to Express Employment Professionals. 25, Renewal gf contract 2013 -73R Fire Extinguisher and Sprinkler Inspections with Davis Fire Equipment. 26. Renewal of contract 2013.74R Pest Control with LMSS, LLC; DBA- Orkin. 27, Renewal of contract 2013 -76H Water Treatment with Fort Bend Services. 28. Renewal of contract 201377R Grease Trap Pumping with G & L Septic. 29. Renewal of contract 2013 -81 R Grit Trap Pumping with G& L Septic. 30, Firlenslon of contract 2011 -44 Smoke Detector and Fire Alarm Panel Inspections until October 31, 2013 with Professionals of Texas Fire and Safety. 31. Permission to advertise bid # 2013 -63 Roadside Vegetation Management- 32. Budget Amendments Budget Amendments FY 12113 50.1 thru 50.9 33. Personnel Change of Status. Personnel Actlon Forms 34. Payment of Claims. 35. Convene into Executive Session pursuant to Section 551.072 of the Texas Government Code to deliberate the purchase, exchange, lease, or value of real property. 36. Consider and possible action on the Executive Sessions. 37. Sheriff's report on inmate population- g l lq -5 I .1 38. Announcement of interest items and possible future agenda topics. 39. Call for Citizen input and/or concerns. 40. Adjourn. _1�f� Pg v4' PUBLIC COMMENTS Public Comment during the Commission Meeting may be for all matters, bath on and off the agenda, and be limiled d four minutes per person. Persons are invited to submit comments in writing on the agenda items and/or attend and make comment at the Commission mating. Members of the public we reminded that the Brazos, County Commissioners Court is a Constitutional Court, with both judicial and legislative powers, created under ArWe V, Section 1 and Section 18 of the Texas Constitution. As a ConstiuGcnal Court, the Brezas Ccinry Commissioners Court also possesses Ine power to issue a Conlempl of Court Citation under Section 81.024 of the Texas Local Govemmant Coda, Accordingly, members of Ins public in attendance at any Regular, Special andw Emergency meeting M the Court shall conduct themselves with proper respect and decorum In speaking M, anhd/w addressing the Court: in panic pa g in public discussions before the Court; and in all actions in the presence of the Court Thcse members of the public who we Inappropriately attired and/or who 00 not conduct themselves in an ordedy and appropriate manner wit be ordered to leave the meeting. Relusal to abide by the Court's Order arhdrw continued disruption of the meeting may result In a Contempt at Court Chation. h is not the (mention of the Brazos County Commissioners Court to provide a public Iwum for the demeaning of any Individual or group. Neither is It the intention d the Coud to allow a member td/ members) of the public to insult the honesty andim imegrhy of the Court, as a body, w any member or members of the Court, or Counry employees, individually or collectively. Accor6ngly, profane, insulting or threatening language dlracteo toward the Coun and/or any person In the Courtb presence andlor radal, ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following sanctions: 1. cancetlation of a speaker's done: 2. removal from the Commissioners Court; 3. a Contempt Gtation; and/or 4. such otter and/or criminal sanctions as may be authorized under the Constitution, Stables end Cade of the State of Texas. The County Commissloners Court can deliberate or take action only II a manor has been listed on an agenda property posted prior to the meeting. During the pudic mriment period, speakers may address matters not listed on the publlshed agenda. The Open Meeting Lew floes not expressly prohibit response to public comments by the Commissioners Coun. However, responses from the Count' Judge or Commissioners to unlisted public cornmern topics could become deliberation on a mater without notice to the pudic. To ensure the public has notice of all masers the Commissioners Court will consider, me County Judge and/or Comnissioners may choose not to respond to public comments, except to coned factual inacouracies, recite existing policy In response to an Inquiry or to ask that a manor be limed on a kdure agenda. See Texas Open Meetings Act 7 551.042. INVOCATION Any invocation that may be Otered before the official start of the Court meeting shall be an and for the benalh of the Court. The views or beliefs expressed by the Invocation speaker haw not been previously reviewed or approved by the Court and do not necessadly represent me religious beliefs or views of the Court in pan w as a whole. No member of the community Is required to Mond or pamcipate In the invocation and such decision will have no Impact on their right to actively participate in the business of the Court. The Commissioners Courtroom of the County Adminstration Building, 200 South Texas Ave., Suite 106, Bryan, TX 77803 is wheelchair accessible. Handicap parking spaces we available. Any request for sign interpretive services mus! be made two working days before the mooting. To make arrangements, please call (979) 3614102. Vol. _� o!' Pg..� BRAZOS COUNTY BRYAN,TEXAS NOTICE OF ADDENDUM r....� 20!3 Srp 20 p 2: 5U BRAZOS COUNTY COMMISSIONERS COURT In addition to the special called session, the Commissioners Court will consider and take action on the following item(s): MEETING September 24, 2013 DATE: MEETING 10:00 AM TIME: MEETING Commissioners Courtroom of the County Administration PLACE: Building, 200 South Texas Avenue, Suite 106, Bryan, Texas Agenda 1 Contalder and possible action regarding the current Burn Ban as estebllshed by Brozoe County Order #13- 006. The Commissioners Courtroom of the County Administration Building, 200 South Texas Avenue, Suite 106, Bryan, Texas is wheelchair accessible. Handicap parking spaces are available. Any request Ira sign interpretive services must be made two working days before the meeting. To make arrangements, please call (979) 361.4102 Pq V V BRAZOS COUNTY BRYANJEXAS MINUTES September 24, 2013 BRAZOS COUNTY COMMISSIONERS COURT REGULAR MEETING ID Signature Paae.odf 10 File Stamoed Aaenda.odf 0 File Stamoed Addendum.odf 0 Sian in sheet.odf A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Administration Building, 200 South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday, September 24, 2013 with the following members of the Court present: Duane Peters, County Judge, Presiding; Lloyd Wassermann, Commissioner of Precinct 1; Sammy Catalena, Commissioner of Precinct 2; Kenny Mallard, Commissioner of Precinct 3; Irma Cauley, Commissioner of Precinct 4; Karen McQueen, County Clerk. The attached sheets contain the names of the citizens and officials that were in attendance. Invocation and Pledge of Allegiance - U.S. and Texas Flag - Chaplain G.H. Jones and Judge Peters. 2. Call for Citizen input and /or concerns. There was no citizen's input. 3. Presentation(s) ol. Presentation regarding Delinquent Property Tax Collection Activity for the period of September 1, 2012 through August 31, 2013. The Court next heard a presentation of the quarterly delinquent tax report presented by Shelburne Veselka, representative of McCreary, Veselka, Bragg & Allen, P.C. Attorneys at Law. Consider and take action on agenda items 4 - 36: 4. Proclamation 13 -018 designating October 6 -12, 2013 as National 4 -H Week. L.9- Item 4.odf The County Judge read aloud a Proclamation designating October 6 -12 as National 4 -H week in Texas. The Court commended the 4 -H Youth Development Program of the Texas A &M Agril-ife Extension Service and the many men and women who have made the program a success. He then presented the Proclamation to Jerod Meurer and all of the kids of 4 -H. Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters, Wassermann . 5. Proclamation 13 -019 celebrating 120 years of worship at the Pleasant Grove Baptist Church. D Item 5.odf The County Judge read aloud a Proclamation proclaiming that the long and most distinguished history of the Pleasant Grove Baptist Church be joyously celebrated. The Court then stated that they hoped the congregation will be blessed with another 120 years of worship in their church. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters, Wassermann . 6. Designation of the day of the week and the location for the Commissioners Court to convene in Regular Session each week during FY 2014. 19 Item 6.od f The Court voted unanimously to convene in regular session each Tuesday morning at 10:00 a.m. in the Commissioner Courtroom of the County Administration Building, 200 South Texas Avenue, Ste. 106, Bryan, Texas. Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Sammy Catalena. Other. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters , Wassermann . 7. Proposed County Holidays for the 2014 calendar year. Commissioner Catalena moved to approve the proposed county holidays as submitted. Commissioner Wassermann seconded the motion. After discussion both Commissioner Catalena and Wassermann withdrew their motion and second. Then on motion by Commissioner Cauley, seconded by Commissioner Mallard, the Court voted unanimously to table consideration. Motion: Table, Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters, Wassermann . Vol. Pg. 8. Approval of the daily amount of reimbursement of expenses for a person who reports for jury service for Fiscal Year 2014. Item 8.Ddf Commissioner Wassermann moved to approve the daily amount of reimbursement of expenses for a person who reports for jury service. Commissioner Cauley seconded the motion. The District Clerk spoke on the Sunset Bill ending September 1, 2013, saying that there needs to be a minimum of $40 approved for daily reimbursement after the first day. Commissioner Cauley moved to amend the original motion by increasing the dollar amount after the first day of service to $40 for FY 2014. Commissioner Mallard seconded the motion and it carried unanimously. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard , Peters, Wassermann . 9. Approval of non - profit agencies for jurors to have the option to donate all or part of their juror payments to for Fiscal Year 2014. 0 Item 9.Ddf The Court approved as submitted the non - profit agencies for jurors to have the option to donate a portion or all of their juror payment for FY 2014. Those agencies are as follows: Crime Victims' Compensation Fund Brazos County Child Welfare Board Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard , Peters , Wassermann. 10. Approval of Juror Payment Authorization Forms for Fiscal Year 2014. 10 Item 10.Ddf The Court approved as submitted the juror payment authorization forms for FY 2014. Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena , Cauley Mallard. Peters . Wassermann . 11. Request for approval from Landscaping for a cell phone allowance effective October 1, 2013. This will increase the Landscaping FY 14 Budget in the amount of $596. M Item 11.Ddf . Create Cell Phone Allowance for Landscaping Manager, Class Code 0750 Position 1. Motion: Approve, Moved by Commissioner Kenny Mallard, Seconded by County Judge Duane Peters. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard , Peters, Wassermann . 12. Request approval from Facilities Services for the following increase in cell phone allowance effective October 1, 2013. This will increase the Facilities Services FY 14 Budget in the amount of $447. ID Item 12.)d . Add Data Plan to Facilities Services Director, Class Code 0700 Position 1, Yearly Rate of $480 to $840. Motion: Approve , Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters, Wassermann . 13. Request approval from the Tax Office for the following reclassifications using FY 14 Merit Funds. This will increase the Tax Office FY 14 Budget in the amount of $13,938. 0 Item 13.odf • a. Increase Motor Vehicle Supervisor - Tax Office, Class Code 2311 Position 1, Group 20 Step 4, Pay Code 013 to Group 20 Step 6. • b. Increase Voter Registration Coordinator, Class Code 2318 Position 1, Group 16 Step 3, Pay Code 013 to Group 16 Step 5. • c. Increase Supervisor, Property Tax, Class Code 2321 Position 1, Group 20 Step 4, Pay Code 013 to Group 20 Step 6. • d. Increase Clerk I - Tax Office, Class Code 2341 Position 1, Group 10 Step 2, Pay Code 014 to Group 10 Step 3. • e. Increase Clerk I - Tax Office, Class Code 2341 Position 3, Group 10 Step 3, Pay Code 014 to Group 10 Step 4. • f. Increase Clerk I - Tax Office, Class Code 2341 Position 4, Group 10 Step 2, Pay Code 014 to Group 10 Step 3. • g. Increase Clerk I - Tax Office, Class Code 2341 Position 7, Group 10 Step 2, Pay Code 014 to Group 10 Step 3. • h. Increase Clerk I - Tax Office, Class Code 2341 Position 10, Group 10 Step 2, Pay Code 014 to Group 10 Step 3. • i. Increase Administrative Clerk - Tax Office, Class Code 2313 Position 2,Group 14 Step 3, Pay Code 014 to Group 14 Step 4. . j. Increase Administrative Clerk - Tax Office, Class Code 2313 Position 3, Group 14 Step 3, Pay Code 014 to Group 14 Step 4. . k. Increase Clerk 11 - Tax Office, Class Code 2343 Position 4, Group 11 Step 2, Pay Code 014 to Group 11 Step 3. Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann . 14. Request approval from the District Attorney for the following changes effective October 1, 2013. These changes have no effect to FY 14 Budget. 0 Item 14.odf • a. Decrease 1st Assistant DA, Class Code 0403 Position 1, Group NA Step NA, Pay Code 013, Biweekly Rate of $3,797.02 to $3,655.58. • b. Increase Assistant DA 1, Class Code 0415 Position 1, Group NA Step NA, Pay Code 013, Biweekly Rate of $3,655.58 to $3,797.02. Motion: Approve , Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena, Cauley Mallard, Peters , Wassermann . 15. Request from Expo for the following reclassification effective October 1, 2013. This change has not effect to the FY 14 Budget. lb Item 15.)d • Delete Clerk III, Class Code 0851 Position 1, Group 15 Step 2, Pay Code 014 • Create Clerk III, Class Code 0858 Position 1, Group 15 Step 2, Pay Code 014 Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena, Cauley, col. app. Mallard, Peters, Wassermann . 16. Request from the County Judge for the following pay code correction effective October 1, 2013. This change will not effect the FY 14 Budget. 9 Item 16.odf • Delete Clerk, Class Code 0220 Position 1, Group 10 Step 2, Pay Code 015 • Create Clerk, Class Code 0220 Position 1, Group 10 Step 2, Pay Code 800 Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena, Cauley, , Mallard , Peters , Wassermann . 17. Approval of the following Job Descriptions for Fiscal Year 2014: 0 Item 17.odf • a. Commissioners Court - Class Code 130, Special Project Administrator and Adminisrative Secretary to Commissioners Court • b. County Judge - Class Code 220, Clerk -Part Time • c. District Attorney - Class Code 431, Clerk, 700hrs, temp • d. Exposition Complex - Class Code 857, Senior Manager- Expo Operations • e. Exposition Complex - Class Code 838, Event Coordinator I • f. Exposition Complex - Class Code 839, Event Coordinator II • g. Exposition Complex - Class Code 858, Clerk III • h. Hotel Occupancy Tax Fund - Class Code 851, Marketing & Sales Manager - Outside Events • i. Hotel Occupancy Tax Fund - Class Code 852, Marketing & Sales Manager - Inside Events • j. Juvenile - Class Code 2830, Volunteer Coordinator • k. Road & Bridge - Class Code 2660, Resource Specialist Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena, Cauley, , Mallard , Peters, Wassermann . 18. Approval of contracts with Lexis Nexis for online subscription services for the County and District Attorney's Offices. W Item 18.odf 19. The Court approved as submitted the contracts with Lexis Nexis for online subscription services for the County and District Attorneys' offices. The costs are as follows: County Attorney 12 -01 -2013 to 11 -30 -2014 12 -01 -2014 to 11 -30 -2015 12 -01 -2015 to 11 -30 -2016 District Attorney 11 -01 -2014 to 10 -31 -2015 11 -01 -2015 to 10 -31 -2016 11 -01 -2016 to 10 -31 -2017 $272 monthly commitment amount $286 " " $301 " " $292 monthly commitment amount $307 " " $323 " " Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena, Cauley, , Mallard , Peters, Wassermann. L_ ��_ Pgd.A/ D Item 19.odf Funding Agreement with the Brazos Maternal & Child Health Clinic, Inc. for FY 2013. The Court approved as submitted the funding agreement between Brazos County and the Brazos Maternal & Child Health Clinic, Inc. In exchange for funding in the amount of $32,088.96, the Clinic will provide family planning, laboratory, skilled nursing, physician and inpatient and out patient hospital services to indigent families. The term of the agreement is for twelve months commencing on October 1, 2013 and terminating on September 30, 2013. A copy is attached Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann . 20. Funding Agreement with Brazos County Emergency Communications District for FY 2014. ID Item 20.odf The Court approved as submitted the agreement between Brazos County and the Brazos County Emergency Communications District. In exchange for funding in the amount of $805,199 the District will provide emergency dispatching services for the Brazos County Sheriff's office, Constables and the Volunteer Fire Departments for the period of October 1, 2013 through September 30, 2014. A copy is attached. Motion: Approve , Moved by Commissioner Lloyd Wassermann, Seconded by Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard, Peters, Wassermann . 21. Consider and take action on a month to month contract extension for medical services provided to the Brazos County Jail and Brazos County Juvenile Services 10 Item 21.odf The Court approved a month to month extension of and modification tothe medical services provider agreement between Brazos County, the Brazos County Sheriff's Office and Dr. Rany Cherian. In exchange for $6,250 per month, Dr. Cherian will proved medical services to inmates at the Brazos County Jail. A copy is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard , Peters, Wassermann. 22. Request from the Information Technology Department for approval of the Annual Peopleware Agreement used by the Tax Office for PACS Accounting. Renewal period will be October 1, 2013 through October 31, 2014. 0 Item 22.odf The Court approved as submitted the annual Peopleware Agreement used by the Tax Office for PACS Accounting. Computer Information Concepts, Inc. will provide support, enhancements and training. Cost to Brazos County is $6,473. The term of the contract is from October 1, 2013 through October 31, 2014. A copy is attached. Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard , Peters, Wassermann. 23. Approval of the attached contract with CSC Engineering for material testing on various projects. �� r,q D Item 23.Ddf Commissioner Catalena moved to table the contract between Brazos County and CSC Engineering & Environmental for geotechnical engineering, material testing and construction inspection services citing issues with adhering to time schedules. The County Judge seconded the motion. After lengthy discussion in which it was stated that tabling or going with a new engineering company would cause delays in construction projects, Commissioner Catalena withdrew his motion, and Judge Peters withdrew his second. Then Commissioner Cauley moved to approve the contract. The County Judge seconded the motion and it passed unanimously. A copy is attached. Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by County Judge Duane Peters. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters, Wassermann. 24. Award of 2013 -69 Temporary Employment Services to Express Employment Professionals. L- Item 24.Ddf A copy of the bid tabulation sheet is attached. Motion: Approve , Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena, Cauley Mallard, Peters, Wassermann . 25. Renewal of contract 2013 -73R Fire Extinguisher and Sprinkler Inspections with Davis Fire Equipment. bD Item 25.Ddf The Court approved as submitted the renewal of contract 2013 -73R Fire Extinguisher and Sprinkler Inspections with Davis Fire Equipment. All terms, conditions and pricing shall remain the same. Motion: Approve, Moved by Commissioner Kenny Mallard, Seconded by Commissioner LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard, Peters, Wassermann . 26. Renewal of contract 2013 -74R Pest Control with LMSS, LLC; DBA- Orkin. -0 Item 26.Ddf The Court approved as submitted the renewal of contract 2013 -74R Pest Control with Orkin Pest Control. All terms, conditions and pricing shall remain the same. Motion: Approve , Moved by Commissioner Sammy Catalena, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena, Cauley Mallard, Peters, Wassermann . 27. Renewal of contract 2013 -76R Water Treatment with Fort Bend Services. 0 Item 27.Ddf The Court approved as submitted the renewal of contract 2013 -76R Water Treatment with Fort Bend Services. All terms, conditions and pricing shall remain the same. Motion: Approve, Moved by Commissioner Lloyd Wassermann, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters , Wassermann . 28. Renewal of contract 2013 -77R Grease Trap Pumping with G & L Septic. 94 -- y.A5_I 0 Item 28.Ddf The Court approved as submitted the renewal of contract 2013 -77R for Grease Trap Pumping with G &L Septic Service. All terms, conditions and pricing shall remain the same. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters, Wassermann . 29. Renewal of contract 2013-81R Grit Trap Pumping with G & L Septic. 0 Item 29.odf The Court approved as submitted the renewal of contract 2013 -81 R Grit Trap Pumping with G &L Pumping. All terms, conditions and pricing shall remain the same. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena, Cauley , Mallard, Peters, Wassermann . 30. Extension of contract 2011 -44 Smoke Detector and Fire Alarm Panel Inspections until October 31, 2013 with Professionals of Texas Fire and Safety. 0 Item 30.Ddf Motion: Approve, Moved by Commissioner Kenny Mallard, Seconded by Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena, Cauley , Mallard , Peters, Wassermann . 31. Permission to advertise bid # 2013 -63 Roadside Vegetation Management. 11 Item 31.odf Motion: Approve, Moved by Commissioner Kenny Mallard, Seconded by County Judge Duane Peters. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters Wassermann. 32. Budget Amendments. Budget Amendments FY 12/13 50.1 thru 50.9 10- Item 32.odf 50.1 Correction to Budget Amendment 48.4 and 49.2 Debt Service Fund 50.2 Reallocate funds for Juvenile Services 50.3 Transfer funds from Contingency - General Fund to Court Support- Criminal 50.4 Reallocate funds for County Auditor 50.5 Transfer funds from Contingency - General Fund to Commissioners Court Admin. 50.6 Transfer funds from Contingency - General Fund to Sheriff - Administration 50.7 Transfer funds from Contingency - General Fund to Constable Precinct 2 50.8 Transfer funds from Contingency - General Fund to Jail 50.9 Transfer funds from Contingency - General Fund to Court Support-Civil Motion: Approve , Moved by Commissioner Sammy Catalena, Seconded by County Judge Duane Peters. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters, Wassermann . 33. Personnel Change of Status. Personnel Action Forms 0 Abstention Affidavit.tif 21 Item 33.Ddf The County Judge abstained. A copy of the personnel Change of Status Requests is attached. Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Sammy Catalena. Passed. 4 -0. Members voting Aye: Catalena, Cauley, , Mallard , Wassermann . Members voting Abstain: Peters . 34. Payment of Claims. LD-- Claims Sheet.Of D BILL LIST 09.24.13.odf 7114303 trough 7114538 Motion: Approve , Moved by Commissioner Kenny Mallard, Seconded by County Judge Duane Peters. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann. The Court heard an update on the KBDI from Emergency Management Coordinator, Chuck Frazier. Judge Peters suggested that maybe the Court needed to look at the burn ban order again to allow burning in trenches. Mr. Frazier recommended leaving the burn ban in place at this time. No action taken. The burn ban remains in effect. 35. Convene into Executive Session pursuant to Section 551.072 of the Texas Government Code to deliberate the purchase, exchange, lease, or value of real property. At this point, the County Judge announced the Court would consider items 37 through 39 then return to convene into Executive Session. Having considered the previously noted agenda items, at 11:00 a.m. the County Judge announced the meeting closed to the public so that the Court could meet in Closed Executive Session to discuss the purchase of real property as allowed under Section 551.072 of the Texas Government Code. The following individuals were asked to stay for the meeting: Candy Gallego, Executive Assistant Bill Ballard, Civil Counsel Kendra Suhling, Civil Counsel Katie Conner, County Auditor 36. Consider and possible action on the Executive Sessions. At 11:10 a.m. the County Judge announced the meeting open to the public and announced that no action would be taken on the Closed Executive Session. 37. Sheriff's report on inmate population. Jail Administrator Wayne Dicky stated there were 636 inmates in jail, 70 have electronic monitors and 13 are pending for monitors. 38. Announcement of interest items and possible future agenda topics. There were no announcements. 39. Call for Citizen input and /or concerns. There was no citizen's input. 40. Adjourn. 1 Fg.,o -04 The foregoing minutes of the Commissioners Court meeting held September 24, 2013 have been examined and are approved in open Court this day of 2013, in Bryan, Brazos County, Texas. Duane eters Lloyd Vassermann County Judge ammy Catal a Commissio er, Precinct 2 Attest: 9� clko;L�� Karen McQueen County Clerk Vol / gG Page Commissioner, Precinct jy\a=��Q-9 Kenny Mallard Commissioner, Precinct 3 BRAZOS COUNTY COMMISSIONERS COURT Meeting o Name Organization / Department Q �e � � V U euj (�GSa f vin S +�G�7 A � —1 Ill I �'cLviS �oohe ��ll M evre/ LAAA <<� IAJ Z4,H `l ,H CD�5 ,C) L, F—�— PAGE y of v0I. � t° P9. 2 t D BRAZOS COUNTY COMMISSIONERS COURT Xj Meeting 064 ' 3"w@ Name Organization / Department Y pp — PAGE b of �D� Pg. �)lI_I l 2•,13 N.�tn�:,ii.�l 4 N Mrcc� WHEREAS, The Brazos County Commissioners Court is proud to honor the 4 -H Youth Development Program of the Texas A &M AgriLife Extension Service for 106 years of providing experience -based education to youngsters throughout the Lone Star State; and WHEREAS, This admirable program, which seeks to provide a learning experience for the whole child, including head, heart, hands, and health, helps young Texans to acquire knowledge, develop life skills, and form attitudes to enable them to become self - directed, productive, and contributing members of our society; and WHEREAS, Its more than 619,000 urban, suburban, and rural youth participants, ranging in age from eight to nineteen, hail from diverse ethnic and socioeconomic backgrounds and truly represent a cross- section of the state; and WHEREAS, The program undoubtedly could not have achieved the success that it has today were it not for the service of its more than 56,000 volunteers, who have given generously of their time, talents, energies, and resources to the youth of Texas; and WHEREAS, Throughout its proud history, the 4 -H program has developed positive role models for countless Texans and through its innovative and inspiring programs, continues to build character and to instill the values that have made our state strong and great; now, therefore, be it RESOLVED, That the Brazos County Commissioners Court , hereby designates October 6 -12, 2013 as National 4 -H Week in Texas and commend the 4 -H Youth Development Program of the Texas A &M AgriLife Extension Service and the many women who have m \e gram a su ss. County JudaP ommissioner Precinct 1 r Commissioner ecinct 3 Date men and Vol. � g F✓ci, old BR.azoS COUNTY BRYAN, TEXAS WHEREAS, the PLEASANT GROVE BAPTIST CHURCH was organized in 1893 by 22 ex slaves who migrated from Alabama and later purchased homes in Bryan. Despite their hardships, these God- fearing Christians saw a need for a place to worship. They found it under a grove of Oak trees - a brush arbor on Oak Grove Street. Hence, the church became !mown as Pleasant Grove Baptist Church under the leadership of Reverend I.S. Newton; WHEREAS, on March 9, 1905 the PLEASANT GROVE BAPTIST CHURCH was incorporated with the State of Texas by the following members: Whit Moore, Clark Bell, Moses Moore, Richard Moore, and Sebron Daniels. This incorporation was for a 50 year period; WHEREAS, the brush arbor was replaced by a small wooden structure, which became the second church, under the leadership of Reverend FLR Wilson; WHEREAS, in 1920 the small wooden structure was replaced by an old historical two story building with a tall steeple that was purchased from the "white" First Baptist Church in Bryan; WHEREAS, under the leadership of Reverend J. E. Smith, the church moved to its current location; WHEREAS, throughout the years, the church has been served by a long and distinguished line of pastors, which include the following: Rev. 1. S. Newton, Rev. H. R. Wilson, Rev. Gunter, Rev. Pullham, Rev. Slaughter, Rev. J. E Smith, Rev. U. S. Keeling, Sr., Rev. Harlon J. Overstreet, Rev. O. B. Winkley, Rev. James Nash, Rev. Kevin Washington, Rev. Curtis Gregg, and presently, Pastor Craig R. Anderson. The membership has increased under their respective leaderships to over 2,400 people, the auxiliaries blossomed, missionary societies were organized, a parsonage was built, the church debt was liquidated, an educational building was purchased, the youth Sunday school grew and developed, and ministries were developed that met congregational and community needs. NOW, THEREFORE, BE IT RESOLVED, I, Irma Cauley, proclaim that the long and most distinguished history of the PLEASANT GROVE BAPTIST CHURCH be joyously celebrated and acknowledged during this service on this the 22nd day of September, 2013 by the community of Bryan and College Station. May the congregation be blessed with another 120 years of worship in this church. 'O :..L Duane Peters County Judge )eL"e WI.LQGt.�lt- dw.._J Collunissioner Lloyd Wassermann Precinct I Commissioner nyMallard Pmc nc FVO. d� Pg. a.`3 Brazos County Administration Building Suite 310 a. Bryan, Tpp 77803 • Fa: (979) 351 -4178 BRAZOS COUNTY BRYAN, TEXAS 2014 COUNTY HOLIDAYS Wednesda 1 January,2014� ': _ � New °Years Day. " =� _ " '° Monday 20 January 2014 Martin Luther King, Jr. Birthday Friday 18 April'2014 Good Friday : ".' 8~ r; Monday 26 May 2014 Memorial Day Friday 4.'Juty 2014' .' -Independence Day'.; k� Monday 1 September 2014 Labor Day Thursday & Friday 27 & 28 November 201'4"•' • - Wanksgiving Wednesday - Friday 24 - 26 December 2014 Christmas County Judge Ofte of IM County Judge • 200 S. Tau Ave. • Suite 332 • Bryan. Tao 77803 • Fax: (M) 381-4503 Vol. _ Pg. Del BRAZOS COUNTY BRYAN, TEXAS Juror Payments Approval of the daily amount of reimbursement of expenses for a person who reports for jury service in Fiscal Year 2014. • $6.00 for the first day • $40.00 for each day thereafter APPROVED: Duane Peters Date County Judge Brazos County Administration Bldg. . 200 S. Texas Ave. . Suite 310 . Bryan, Texas 77803 . Fax: (979) 361-4176 I Vol. f BRAZOS COUNTY BRYAN, TEXAS Juror Payments Non -Profit Agencies Approval of non - profit agencies for jurors to have the option to donate all or part of their juror payments to for Fiscal Year 2014. • Crime Victims' Compensation Fund (mandated) • Brazos County Child Welfare Board (mandated) APPROVED: Mane Peters 15ate County Judge Brazos County Administration Bldg. . 200 S. Texas Ave. • Suds 310 . Bryan, Texas 77803 . Fax: (979) 3614176 vol. /9G �9• Brazos County 300 E. 26' St., Suite 1200 Bryan TX 77803 rr (979) 361 -4230 Marc Hamlin District Clerk JUROR PAYMENT AUTHORIZATION FORM Juror Name: Summons ID: Date: Reimbursement Rate: $40.00 Thank you for your jury service in Brazos County. Texas law entitles you to receive reimbursement for your travel and other expenses. Now that you have been selected as a juror or Jury Selection has lasted more than one day, you are entitled to receive $40.00 per day after the first day. Sincerely, Marc Hamlin, District Clerk *Please check one of the following: ❑ 1 want to be paid. OR ❑ 1 would like to donate to: Crime Victims' Compensation Fund Provides service to assist victims of crime. OR ❑ 1 would like to donate to: Brazos County Child Welfare Board Advocates for the protection of children from abuse and neglect. *Juror's Signature Date By my signature, I acknowledge that I have directed the Brazos County Treasurer to disburse the funds as indicated above. 'ALL FUNDS NOT DESIGNATED WILL BE RETAINED BY BBRfAZOS COUNTY Vol. Brazos County 300 E. 26th St., Suite 1200 '.�' Bryan TX 77803 ,_,_ a (979) 361 -4224 Marc Hamlin District Clerk JUROR PAYMENT AUTHORIZATION FORM Juror Name: Court: Reimbursement Rate: $6.00 Summons ID: Date: Thank you for your jury service in Brazos County. Texas law entitles you to receive reimbursement for your travel and other expenses. In Brazos County, the rate is set at $6.00 for the day of Jury Selection. 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[ $ � a $ 2 � ■ � $ \ $ , a # \ / f / ! § # £ � { k ! ■$ �f ) a a§ § VC); U ) 2 \ /» / f \ ��/ \� �I. i |! |} ! !) ) |` | § 7} |} � !- m o ■ | k /�■ § ! £ ! � | ! k( +■ .!# }$° !/$ # k § B 6 � k \ ■ / . § § ¥ \ , £ « � 7 �2k � } }) !! [ $ � a $ 2 � ■ � $ \ $ , a # \ / f / ! § # £ � { k ! ■$ �f ) a a§ § VC); U ) 2 \ /» / f \ ��/ Brazos County TwOsW + 1.20ensao2 b Job Description Last Updated: r— Class Numbor. �— 130 'Title: Special Project Administrator and Administrative Secretary to Commissioners Court j Pay Group: 1a Department: Commissioners Court _— I FLEA Status: _- Non Exempt Reports To: Executive Assistant and Commissioners Approved Date: 10/01/2013 EEOC Category: Office and Clerical General Summary: �_ Assists Commissloners with administration of special projects as required. Serves as public Information officer for special prnjectar programs of erezos County Commissioners Court performs sscreladal dudes for the Commissioners; assists vielors and callers and drafts various documents. Serves at the pleasure of the Commissioners. - Essential Duties: At bast five years of eaperienae; or any equivalent combination of education and eVerience f ud provides the Acts as personal assfalant to Commleelonsm; Supports &pedal pro}ede/progrems; Assists Commiseloners with special prof programs as required. Does research, analyzes date, kbndpes solut1cm, prepares reports; Keeps the public apprised of projecW programs; Acts ss the first line of contact forspecial projects and pmgrame in the Commissioners' Office; Upon request may make presentations; Distribute project Information; Must keep abreast of changes to the project Performs mudifacetad general office correspondence and &poaches; Greets visdore and answers telephones, provides assistance to citizens or dlrode them to the appropriate department. I ! I �- Other Duties as assigned. (1 %) supervision Reoelved • Pattbn Is supervised by the Executive Assistant and Commissioners. (liven: This Is a non - supervisory position. Education - — Required: Mph School Dipbme or to equivalent - - - -- Preferred: Some college educatlon preferred. Ex�enence ---_— - Required: At bast five years of eaperienae; or any equivalent combination of education and eVerience f ud provides the required knowledge, skills and eDllllles. Preferred: Some college preferred. CerUNcatea, Licenses, - — R_�istrations Required Norio Preferred: Vol. /B' ;O Pg• -2 °'�- Physical Demands _ — Typical: _ The physical demands described are representative of those Net mule be met by an employee to aurreaafuay perform the essential funs fors of the lob. Reasonable exommodalbna may be mods to enable Individuals with disability to perfoon essential functions. While performing the duties of Nle Job, the employee Is regularly required to at use hand to finger, handle, or feel; reach with hands and arms; bend and kneel; and talk VA hoer. The amp" frequently Is required to stand and walk. The empbyea must fraquenty Oft andlor move objects weigh Ing up to 20 pounds, Saco as books and stacks of recoma. SpeoHlc vlsbn obilltles by Nls Job d 1 I penPhs vision cc r vision end EbIINr to adfu tt and focus. Knowledge, Skills, & Abilities Typical Operate computers, including word processing and spreadsheet software; ability to learn to uee oileir . computer programs used by the county; read and Interpret manuals and memos; perform math to balance accounts; write letters, memos, and telephone messages; manage time effectively, understand and follow Instructions; operate standard office equipment, such as copy machine and facalmhe machine; communkale effectively, looth orally and In writiggi and maintain working relationships wit m rs NO the gqnSMI public. Work Environment — i Typical The work environment characteristics dssalbatl here are representative of Nose an employee erhwumere while perbrNrkg the asaemlel functions of the job. Reasonable accommodations may be made to enable individuals Mich deablltles to perform the essential functions. The noise level in the work environment ls usually modereW The employee Is constantly required to work closely with others as pad of a team and to perform multiple tasks simultaneously. The employee is frequently required to work under time pressures to nos --- APPROVED Duane Peters Date County Judge ol. - Pg, as Bea's duties re MCC 1. Keep public appraised of the program 2. Maintain contact with Jeanne Knapp and Steve Harris on the following: a. Meeting schedule of RE Association so they can plan presentations to Realtor's b. Provide us with supplies for the Commissioners' office and local RE offices c. While at RE functions talk about the MCC program with lenders and try to recruit them into offering the program to buyers. d. Forward MCC info and Steve, s/Jeanne's contact info to interested lenders e. Keep abreast of changes in the program for clients f. Bounce marketing ideas off of Jeanne/Kenny 3. Act as first line of contact for MCC program here in Commissioners Office a. Field phone calls, answer questions and refer caller to either Steve Harris, or Cornerstone Mortgage b. Have spoken at a public forum on the MCC Program +mot lafaAexp -e 1N \lGlcF_6 GI\iFp MuDla ,rj) Splv,.is0 Cz OT2, teATZAV QUF6N Brazos County Job Description Last Updated: 9118113 j Class Number. 0220 employees; processes office mail; provides assistance with county obligated MPO dupes; complete projects as assigned; and scene Title: - - - - Clerk- Part Answers telephones for the County Judge's Office, hehiding transfemng calls and takktg messages; Pater group: _�— 10 -- Departrnerrt:- coun Judge Prepare and scan hard copy documents; _FLt3A_StaUrs: Non - exempt County Judge Reports To: _- Adminlstrative_Assistant Approved Date: -- - 10/0112 013_ - - - -- - Given: EEOC Category: Office Administration - -- General Summa - - ��--- - - - - -- - � - -- -WiWm- telephones for County Judge's Offlcs; aesista In appointments for County Judge; assists walk -in general public and county employees; processes office mail; provides assistance with county obligated MPO dupes; complete projects as assigned; and scene documents. Essential Duties: _ —_ - - -•_ Answers telephones for the County Judge's Office, hehiding transfemng calls and takktg messages; Assists walk -in general public and county employees; Assistswith county obligated MPO duties; Assists County Civil Attorneys with correspondence, research, and general clerical duties;JjppROVE,rD Process office mall; Perform filing fuctlons of the office; ; Drafts memos and correspondence for County Judge as necessary; Prepare and scan hard copy documents; Complete special projects as assigned; Duane Peters Daft Fully experlenced In computer applications; County Judge I Other Dulles as assigned. (1 %) -- - -.T SUPNVWW Received: SupeMeed by depeRmenYi Administrative Assistant and County Judge - - - -- - Given: Education Required: High Schod Diploma ----•---------------- -- -- - --- Preferred: - — • - - - - -- Experience- Required: - -- - -- -- +-- Preferred; Previous experience working In an office smilronmeM- - Certdlcstes, Reaktrabons Required: Na Preferred: Na -- - Physical Demands - - - -`- -- - - - - - Typical: — -- Bending over. Lilting andtor stacking file boxes weighing up to 40lbs. _ -- -- -- 1Gwwledge, Skills, d -_ - ._.-- --_ - AbB1Nes y Typk al: Courteous and professional telphone marmar, computers, and standard offce practices and IN Ursa. F. r. Q I Li Brazos County Job Description Last Updated: September 2012 Tw*W RwWW t.2 oeneaor2 Class Number: 43_1 Title: — Clerk, 700hrs (scanner) _ Pay Group:T— - - - - -T 11 — Department: - -- DisbictAttorney FLSA Statue: — _ Non Exempt Reports To: Aset• District Aftomey - Approved Date: 10101)2013 — EEOC Catsgory: Office and Clerical Position End 09/30/2014 Temporary Employee Signature: '/�✓ General Summer scandnp eed�aieny'jwanft and COPS Mae, refused came or any paperwork Into our Db RAkomry �eRO ~ - - - -- and she of all paperwork and ne folders. Essential Duties____ Seeming d sposed Mae Into appropriate disposed folder In Lawr}khe; Seeming refused cases Into appropriate folder in luerliche ; Scanning any otlar documents Into hmaddre me requested by any office eteM,, Shredding all paperwork and folders after being scanned Into lasedkhe. Other Duties as assigned. (1 %) S_ W-9nilsWq Rggrymd: Given: From Aeabtent orobict Altomey a owrla Anenier -Thiele a non-supervieary goy Educatbn Required: Hlghehool WWUation or ae equivalent; or any equivalent combination of education and experlenca which provides the required knowledge, eldlla, and ablltilec. Experience — _ Required: To perform thin lob suweeetogy, an Indly ual merle to perloorn each essential duty aatMactonry. Tins requirements HIM below are repreae MUve of do knowledge, aktil, and/or ability required. Reemnebb scoonenWaMone mey be marb to enable IndMduala with dbabIrAin to psrfam tins seeantial NNW*, J Cen9ftfes, Lkenses. Required: _— _ -- _ _�_ - -_ — .— •-- °-- - - - None. - -- Ths physleal demands deserlbsd here are representative of those that must be met by on employee to suooessfuity perform the essential functions of this job. Reasonable Accommodation$ may be made to enable Individuals with disabilities to perform the essential functions. While performing the duties of thle job, the employee Is regulady required to eft; use hands to finger, handle, or feel; reach wffh hands and 9"; bend and Mal; and talk and beer. The employee frequently Is required to stand and walk. The employee must frequently IM and/or move objects weighing up to 20 pounds, such as boxes of flies, stacks of records, or other similar objects. Specific vision abilftles required by this job include close vision, and ability to adjust four. �dmDulere, ahr'edders; and et`antlere office preakes and procedures. Operate computers, indudln word processing functions; read and understand manuals; operate offloe equipment, such as ahrec machine, and facsimile machine; oommunleate ~Iveiy. both In person and over the phone; and effective working relatlonahlps with co-workers. The work eirvlronment characteristics described here are representative of those an employee encournen while performing the essential functions of this job. Reasonable accommodations may be made to enable Individuals with disabilities to perform the essential funcbcna. While performing the duties of this job, the employee Is may be required to perform multiple taske elmultaneousy, and to work closely with others as a part of a team. The roles Mval In the work environment is usually moderate. AM Duane Peters County Judge Date Vol. vlll� Brazos County Tmdelaw WM12MMM13 Job Description Last Updated: 05/09/2013 Class Number: 857 Tkls: Senior Manager— Expo Operations Pay Group: 26 Department: Exposition Complex FLEA statue: Exempt Reports To: General Manager Exposition Complex and Brazos Valle Fair & Exposition i Approved Date., 10/011/2013 EEOC Category: ' Officials and Admin. General summary: Assists the General Manager erxl the Asetatant General Manager in overseeing and performing actl ribas necessary to ensure the safe and appropriate use of the Brazos County Exposition Complex Including supervising full -tine, part-time, and temporary employees and event tuff. !_Essential Duties: Responsible for all management responsibilities In the absence of the General Manager and the Assistant General Manager - Expo; Asafets In d&mloping and administering deparinlental policies and procedures Including setang goals and objeodvea; i Assists In overseeing the management, administrallon and use of all Exposition Complex facilities Including the exhibit hall, covered arena, stall barn and warm -up arena; Assists In overseeing and coordinating comprehensive bulldlrge and grounds maintenance functions; ' Supervises full-time, part-time, temporary employees and event staff, Including assigning and ravlewing work, conducting performance reviews, Interviewing and selecting employees, and recommending personnel actions; Trains personnel In job - related acl miss and duties as necessary; Assists In performing risk management duties Including monitoring the department's safety and rablllry risks; Assists In preparing the annual budget for approval by Commissioners' Court, assists In examining and approving expenditures, and monitors budget: Assists in managing all events and activities; Perforns/eupervlaes Complex event set- upttear down and faoilltylgrounds maintenance duties as necessary; i Assists With marketing are Exposition Complex to potential customers; Assists custorners with questions regarding the Exposition Complex fscilales; Exercises dlenfetlon and Independent judgment as necessary In performance of professional responsibilities; Must be experienced In operating tractors with Implements (including the preparation of arena did for IivestodJUOnse related events), forklifts, skid steer loaders and other types of machinery/equlpmsnt, Must be willing to work various hours as needed including some nights, weekend$, holidays, etc; I Other Duties as assigned. (I%) Supervision__ I RBCBIVed: General Manager, Exposition Complex and Brazos Valley Fair & Exposition _ —� -- Given: Asststs In supeMeing all personnel, including assigning and rwAWA g vrorl6 conducing peRoanance melees and recommending personnel actions_ j Required: eachslols degree plus two years of supervisory experience M a related feld; or any equivalent combination of I sduoWph and experience that provides the required knowledge, skills, and abilities. Preferred: pg. Il Ex erlence Required: I ---0-referred: Experience In operating tractors with Implements (knowledge and experience with dirt work Is preferred), related equipment and other Was of seml.heavy equipment/machinery. Some meaningful experience In owntnglmonaging INestook or with Ilvestock related eventelactivities Is preferred. CerN/lcates, Ilcenses, Re istrations Required: None. Preferred' Nona. Phystcall�mands Typleag � ,- The physical demands descii-ea here am representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable Individuals with disabilties to perform the essential functions. Write performing the duties of thls Job, the employee Is regularly required to sic; use hand to anger, handle, or to feet reach with hands and arms; bend and kneel; and talk and hear. The employee frequently Is required to stand and walk. The employee must frequently lit andlor move objects weighing up to 80 pounds, such as equipment supplies, books and slacks of records. Spec vision abilities required for this fob include does vision, distance vision, and the ability to adjust focus. i Knowledge, Skills, & Abilities__ Typical: KNOWLEGOE OF Methods anti practkae used In event planning; event management, siretegk planning pri and methods; budgeting processes and procedures; suparAsory management skills; and personnel policies and procedures. SKILUABILITV TO Organize and pdortUe tasks to be assigned and completed; supervise, traln, evaluate, and motivate employees; develop goals and strategies; read and Interpret policy, manuals, and written Insrudlons; balance accounts and approve financial documents; communicate effectively, both orally and In writing; and work effecthrely and cooperatively with co- workers. Work Environment _ Typical' The work environment characteristics tleacrilxxl here are roproseMative of those an employee erwourrtaro white performing the essential functions of this job. Reasonable accommodations may be made to enable Individuals with disabilities to perform the essential functions. The noise level In the work environment is usually moderate to loud. The employee is constantly required to work closely with others as a part of a team to perform mullple tasks simultaneously, and switch from one took to another. The employee is frequently required to work under time pressures and meet deadlines. e �O Pg.✓ Brazos County Job Description Last Updated: September 2012 Twr4ftU Ra.9Wn 1.2 ONINM12 Class Number: 838 Title: Event Coordinator I Pay Group: 18 Department: Exposition Complex FLEA Stattl Exempt Reports To: Marketing & Sales Manager- Inside Events Approved Date: 1 0/0 112 01 3 EEOC Category: Officials and Administrators _ _^ General Summary: Prlmadty responsible for coordinating events for all faolf ties at the amps County Exposition Complex. Also, assists in marketing and scheduling events as needed for the Exposition Complex. J Essential Duties: f Performs all event coordinallon functions for the Exposluon Complex including serving as a primary team member In event planning, management i and evaluation; Is responsible for asslating the Marketing & Sales Managers and Event Coordinator II as needed In marketing and sales for all facilities at the Exposition Complex; is responsible for serving as a primary contact person for all clients after the execution of the contract through the post event evaluation meeting; Assists customers as needed on the telephone and In person with planning events to be hold at the Exposition i Complex, Including explaining all policies, procedures, and contract requirements; Assists the Marketing & Sales Managare end the Event Coordinator II in coordinating and maintaining the master schedule of all events to be held at the Exposition Complex fscilftles; In the absence of the Marketing & Sales Managers and the Event Coordinator II, Is responsible for assisting the General Manager In the contract development process: Works with and supervises the fulWme and part- timertemporery Fatuity Operations Assistants and Buildings and Grounds Attendants in coordinating set,up and tear -damn activities for events; Distributes Complex event Informatlon to local, pubic and private organizations; Assists In maintaining records of all events held at the Complex faUlRles; Assists the Marketing & Sales Managers and Event Coordinator II in performing bookkeeping functions, Including posting fees, and deposits to accounts receivable ledger, and preparing various monthly, and semiannual flnencial reports: ! Confers with supervisor concerning event scheduling and requirements; Exercise$ discretion and independent Judgment as necessary In performing j professional responsbei ties: Must be willing to work various hours as needed Inoiucing nights, weekends, holidays, ate.; Other Duties as assigned (1%) _ —_ Su ervfslon Rwelved: marketing & Sales Manager- Inside Evernh Given: Assists In supervising event personnel and building and grounds personnel, Indu lNg assigning and rev awing work and recommending personnel actions. Education Raqulrod- A Bachelor of Science degree Ina related laid: or any equivalent combination of education and experience that provides the required knowledge, skille, and aMI$les. Preferred: i�Er:�erfence Required: None. Preferred' At !seat one year of protesaional experience Is preferred. CerOcates, Lkenses, y _Registrations _ Required: None. Preferred: Ph cal Demands Typloa1: The physical demands described here ate representative of those that must be met try an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable Inctivduals with disabilities to perform the essential functions. While performing the duties of this lob, the employee Is regularly required to sit; use hand to finger, handle, or to feet; reach with hands and arms: band and kneel; and talk and hear. The employee frequently la required to attend and walk. The employee must i frequently Oft and/or move objects welghing up to 20 pounds, such as books and stacks of records. Specific ' vision ebilltiee required for this job Include dose vision, distance vision, and the ability to adjust focus. �L ;, / �! X35 Knowledge, Skills, & AlIfi les - Typical: IAeNhods and practices used In sveM planning, coordlnaGon and menapemeM; accounting and bookkeeping principles and practices; offfee menapement and personnel policies and procedures. Operate a computer, including word processing and spreadsheet software; read and interpret policy, manuals, and written Instructions; balance accounts and prepare financial documents; communicate aNctivnly, orally and In wining; and work effectively and 000perathrely with coworkers. The work environment charadar stics described here are representative of those an employee encounters while performing the eesantlal functions of this Job. Reasonable accommodstons may be made to enable IndMduals with disabilities to perform the essential funcdone. The noise level In the work anvironmeM Is usually moderate, The employee Is oonstantly requlmd to work closely with others as a pan of a team to perform multiple tasks simultaneously, and switch from one task to another. The employee Is frequently required to work under time pressures and meet deadilnes. AMOVM Duane Peters Date County Judge Brazos County Job Description Last Updated: September 2012 Ta I ahem 1.2 oen Mall Cleve Number: 839 Tltto: Event Coordinator II Pay Group; 120 Department: Expositlon Complex VIII FLEA Status: Exempt Reports To: Marketing & Sales Manager- Inside Events I Approved Date: 10101/2013 EEOC.Catt7pory: Ofticlals end Administration General Summary: Primarily reeponsdble for coordinating events for all faclltties at the Brazos County Exposition Complex. Also, assists in marketing, safes and scheduling events as needed for the Exposition Complex. Eesentlal Dutles: Performs all event coordination functions for the Exposition Complex including serving as a primary team member In event planning, management, coordination and evaluation. Is responsible for assisting the Marketing a Sales Managers and the Event Coordinator I as needed in marketing and sales for all facilities at the Ezpoallon Complex. Is responsible for serving us primary contact person for ell clients after the execution ofthe contract through the post event evaluation meeting; Assists customers as needed an the telephone and in person Mill planning events to behold at the I Exposition Ccmplax, Including explaining all ponces, procedures, and contract requirements. Assists the Marketing & Sales Managers and the Event Coordinator I In coordinating and maintain the master schedule of all events to be hold at the Exposition Complex facilities. In the absence of the Marketing & Sales Managers and the Event Coordinator I, Is responsible for assisting the General Manager In the contract development precese. Works with and supervises the full time and part timettemporery Facility Operations Assistants and the Building and Grounds Attendants In planning and coordinating set -up and tear-dam activities for events. Distributes Complex event Information to local, public, and private organlzahons. Assists In malntalning records of all events held at the Complex facilities. Assists the Marketing & Sales Managers and the Event Coordinator I In performing bookkeeping functions. Including posting lase, and deposits to accounts receivable ledge, and preparing various monthly, and semiannual Mendel reports. Confers with the Marketing d Saks Managers and the Event Coordinator I as necessary concerning event scheduling requirements. Exercise$ dlscratlon and independent judgment as necessary In performing professional responsibilities. Must be willing to work various hours as needed Including nights, weekends, holidays, etc. Other Duties as assigned. (1 %) ` SuiDervillm Received: Marketing 3 Sales Manager - Inside Events - Given: supervises event personnel slid Facility Operations Assistants, Including assigning arse rovir'Mng work ant 1 rocommending personnel actions. Education I-- Required: Preferred: A Bachelor of Science degree In a related field; or any equivalent combination of education and experience that provides the required knowledge, skill and abilities. At least one year of professional expederKe Is preferred. Expedence-_ --• �Required: Preferred: To perform this lob aurxxissfugy, an Individual must be able to perform each essential duty satlafactodly. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable indivkduete with dkablltifes to perform the essential functions. egkballo ifkat Licenses, R ns R Required: None. i - - - -- Preferred: - -- Vol. Pg.'&Z Phystal Demands Typical; The physical demands described hero are representative of those that must t» met by an employes to successfully perform the essential functions of this Job. Reasonable accommodations may be made to enable IndMduals with disabilities to perform the essential fundlons. While performing the dudes of Min Job, the employee Is regularly required to sa; use hand to finger, handle, or to feel, reach with hands and arms; bend and kneel; and talk and hear. The employee frequently Is required to stand and walk. The employee must frequently IM and/or move objects weighing up to 30 pounds, such as books and stacks of records, apecglc vision abilities required for this Job Include dose vision, distance vision, and the abiley to adjust focus. Knowledge, Skills, 8 Abult/es Typt"i, Methods and practices used In event planning, coordination and management accounting and bookkeeping principles and practices; duce management and personnel polldes and procedures. Operate a computer, including word processing and spreadsheet software; read and Interpret policy, manuals, and written Instructions; communicate effectively, orally and In writing; and work effectively and cooperatively with ca workers In a team environment Work Environment Typ1Cal' The work environment characteristics deaaibed here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations maybe made to enable Individuals with disabilities to perform the essential functions. The noise level In the work environment is usually moderate. The employee is constantly required to work closely with others as a pert of a teem to perform multiple teaks simultaneously, and switch from one task to another. The employee is frequently required to work under time pressures and meet deadnes, APPROVED � 1 i Duane Peters Date County Judge ' Brazos County TwmWWRWWm12COr+srmlz o* Job Description ` Last Updated: June 2013 Class Number: 858 Title: Clerk III Pay (croup: 12 Department: Exposition Complex FL8A Status: Non Exempt Reports To: General Manager, Brazos. County Expo and Brazos Valley Fair &Exposition Approved Date: 10!01/2013 EEOC Category: Office and Clerical General Summary: Performs professional office administration duties and responsibilities for the Brazos County Expo and the Brazos Valley Fair & Expo. Responsible for performing some receptionist /secretarial duties and all bookkeeping functions including entering all required financial Information for both entities into Quick Books and other pertinent software. Maintains vendor accounts, contracts, processes Invoices, makes deposits, prepares BVF &E checks for signatures and prepares financial reports as needed. Essential Duties: Preforms all bookkeeping functions Including entering all required financial Information Into Quick Books and other pertinent software; I Maintains vendor accounts, contracts, processes Invoices, makes deposits, prepares Fair checks for signatures and prepares financial reports as needed; Assists with purchasing as needed Including ordering necessary supplies and equipment; i Assists with planning, coordinating and preparing for all meetings and the annual Fair; Communicates effectively orally and In writing; Works effectively in a team environment and maintain a positive attitude and working relationship with all staff, volunteers and the general public; Works an irregular schedule occasionally as needed; Works long hours Immediately before and during the Fair, Exercises discretion and independent Judgment, with minimal supervision, as necessary in performing professional responsibilltles; Must be a "people" person with an exceptional personality, have the ability to multi -task In a stressful environment, have a f strong work ethic, have strong organizational skills and be able to focus attention on details; f Must be proficient in Quick Books, Microsoft Word and Excel. i I Other Duties as assigned. _( %)____ Tnn Is a non - supervisory poeMon. Occasionally may the Fair. /� a237 Education Required: A bachelor's degree or equivalent In a business related field is preferred, Must be a "people" person with an exceptional personality, have the abUfty to muttf -task In a stressful environment, have a strong work ethic, have strong organizational skills and be able to focus attention on details. Must be proficient in Quick Books, Microsoft Word and Excel. _..__..._. Preferred: _ r Ex erlence - - -- -- �' - Required: A minimum of two years of meaningful and /or advanced clerical bookkeeping experience is required. Preferred: CerNflcates Lkaenses, Registration Required: None. �- � proferred• �- Physical Demands Typical: The physical demands described here are repreaentatkre of those that must be mat by an employee to successfully perform the essential functions of this job. Reasonable aceammodatlons may be made to enable Individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee Is regularly required to sit use hand to finger, handle, or to feel; reach wtth hands and arms; bend i anti kneel; and talc and hear. The employee frequently is required to stand and walk. The employee must frequently IM and/or move objects weighing up to 20 pounds, such as books and stacks of records. Specific vision abllales required for this job Include dose vision, distance Vivian, and the ability to a(*8t focus. Knowledge, SkIlls, & _Abiltiles Typical: standard office management, precticae/procedures, and bookkeeping procedures. Operate computers, Including word processing and spreadsheet software; read and Interpret manuals and memos; perform math to balance accounts; understand and follow instructions; operate standard office eguiprnent, soon as a copy machine and a facabnlle machine; type 80 wpm; communicate effectively, both orally and In wring; work Independently as necessary; network prtorlues; maintain effective working relationship with oo- workers; and i provide exceptional customer service to the general public. while performing the assentlal functions of this job. Reasonable accomrnodatMm may be made to enable Individuals with disabilities to perform the essential functions. The noise level In the work environment Is usually moderate. The employee Is constantly required to work closely with others as a pan of a team to perform multiple tasks simultaneously, and switch from one task to another. The employee is frequently required to work under time constraints and meet deadlines, :ROVED ry` Duane Peters Date County Judge Vol. - -- / 8I P9. Brazos County Job Description Last Updated: 06/09/2013 Tmo" R.Ww 1.2011/1er7017 Gass Number. 851 Title: Marketing & Sales Manager- Outside Events j Pay Group 22 Department: Exposition Complex FLEA Status: Exempt Reports To General Manager, Exposition Complex and Brazos Valley Fair & Exposition Approved Date: 10/01/2013 EEOC Category: Officials and Admin. General 8umma : Responsible for all aspects of markelinglcommuniations and sales of all outside Exposition Complex facilities, Including the Pavilions and Covered Arenas. Works closely with the Marketing & Sales Manager. Inside Events to reacth potential customers on a local, regional, state and national level with a target message for each specific audience. Create and Implement annual shrategle Sales & Marketing Plan to grow business and Increase awareness of the Expo as a premiere event facility In Texas. Essential Duties: Develop and maintain tools necessary to support marketing and sales needs, including but not llnnited to: Manage and create content for social media profHas Including Fecobook, Twtdar & YouTubs; Design print and web ads, and other promotional materials using Adobe Creative Suite; Create and'snplement annual advertising plan, meeting deadilcos and distributing print advertisements to contacts with publications; Manage, create and atilt content for webske Including blog poste, photos and event details: Manage and track webaile statisfla through 000gle Analytics; Serve as co- project managerilead contact with external agencies to plan and execute large projects such as brand development, marketing collateral, video production and web design; Wits, edit and distribute press releases and upcoming outside event information to media contacts and online community calendars; Build and maintain relationships with media contacts in local and external markets, promoting awareness of acbvites and events at the Expo; Assist Marketing & Sales Manager- Inside Events with maintaining contact database; I Take phologrsphs during select outside Expo events and maintain digital photo library, Represent the Flo with booth display at Weal and external Industry trade shows; Assist In publishing the quarterly e- newsletter, adding content and distributing to Ilse Assist In researching Information for, creating and distributing quarterly markellng/salm reports; Research projects and plan for annual marketing budget Asslet In planning and Implementing the annual economic Inpact analysis Including the Initial process of surveying attendees of select events; Periodically make Ito appearances to discuss upcoming Expo events at local television and radio stations; f occasionally travels to targeted out of county events to market Expo faciaUes to potential new Clients; II Provide marketing/communteatlon assistance for the Brazos Valley Felr staff including webake, marketing collateral, social media, advertising, eta Serves as a primary team member responsible for coordinating all sales, scheduling and event planning for are Exposition Complex; Assists In coordinating and maintaining the master schedule of all events to be held at the Exposition Complex facilities; I Is responsible for the contract development process for all outside events; j Works with the Evert Coordinators In planning and coordinating set-up requirements for events; Pealoms bookkeeping functions, Including posting fees, and deposits to accounts receivable ledger, and preparing various financial reports; Must be willing to work varlous hour as needed Including some nighta, weekends, holldays, etc.; I Other Dulles es assigned. (196) vu %� Pg• -��! Supervision _ Received' i Genarel Alanegar, Exposition Complex and Brazos Valley Fair 8 Expoailbn teals In supervising all personnel, Induding assigning and reviewing work, conducting performance reviews and recommending personnel actions. �._�.....__. GIVen: rEducation Required: A bachal degree In marketing, management, communications, Journalism, agricultural businessAmarkating or a closely related field. Preferred: Ex edenoe Required: Plus a minhnum of two (2) years of related marketing/communications experience Is required, preferal In the event facility Industry. Preferred: In addition, experience In or verMeble knowledge of the equine andfor livestock industry is prefened. I Certificates, Licenses, Realsfredons Required: None. - - - -' -- —�� Preferred: None. - - -� - -- -- Physical Demands Typical: Ability to sit for brig perlode of time el a personal computer perfortnMg work - related funcfiorro, also required to frequently mend and weak, and IM or move objects weighing up to 20 pounds. Work schedule must be fiaxlbb and may be dictated by the facility event schedule, occasionally work evenings, weekends and holidays. Occasional ovemlgM travel may be required. rKnowledge, Sick, & Abifides Typical. Knowedge of Adobe Creative Suite, specifically InOesign and Photoshop; Knowledge of webefte content menagemerd systems (Drupal experience to a plus); Knowledge of Google Analytic; Excellent business writing, edidng and proofing skals; Demonstrated ability to exemdee discretion and IndependentJudgment with minimal supervlslon as necessary in performing resporrelblllaee Work Environment Typical: Must have the ability to mula4ask In a stressful environment, have strong organizational skies, strong adent'an to detail, communicate efiecdvety orally and In writing, have a strong work ethic and posalve attitude, and work In a teem environment. APPROVED 2 Duane Peters Date County Judge Vol /* Pg._0 Brazos County lrwpi w wi.20enede12 Job Description Last Updated: 04/0912013 Class Number. 852 Tltie: Marketing & Sales Manager- Inside Events Pay Oroup: 21 Department Exposition Complex _ J FLEA Status: Exempt p Reports To: General Manager, Exposition Complex and Brazos Valley Fair & Exposition Approved Date: 10101/2013 EEOC Category: Officials and Admin. J{ General Summa !y: Responsible for all aspects of marketingloommunlcetions and sales of all Exposition Complex facilities Inside, Including the Exhibit Had and Ballrooms. Works closely with the Marketing & Sales Manager- Outside Evema to reach Potential customers on a local, regional, state and national level with a target message for each specific audience. Create and Implement annual strategic Sales & Marketing Plan to grow business and Increase awareness of the Expo as a premiers event facility In Taxes. Essential Duties: Develop and maintain toots necessary to support marketing and sales needs, indudkq but not limited to: i Manage and create content for social media profiles Including Facabook, Twitter & YouTubs; Design prim and web ads, and other promotional matelots using Adobe CreaWe Suds: Create and implement annual advertising plan, meeting deadlines and distributing print advertisements to contacts with pub lcatloric Manage, create and edk content forwebske Including blog poste, photos and event details; Manage and bock webske statistics through Google Analytic&; Serve as co- protect menagedlesd contact with external agencies to plan and execute large projects ouch as brand development, marketing collateral, video production and web design; Write, edit and distribute press reloasoe and upooming outside event Information to media contacts and online community calendars: Build and maintain relationships with media contacts in local and external markets, promoting ewareneae of acivltles and events at the Expo; Assist Marketing & Sachs Manager- Outside Events with maintaining contact database; Take photographs during se:ect outside Expo events and malmain digital photo Ilbrery, Represent the Expo with booth display at focal end external Industry trade shows; Assist In publishing the quarterly e- newsletter, adding content and distributing to list Asaiat In researching Information for, creating and clairlbuting quarterly marketing / sales report&; Research projects and plan for annual marketing budget Assist In planning and knplemantlng the annual economic Impact analysis Including the initial process of surveying attendees of select events; Periodically make IMe appearance* to discuss upcoming Expo events at local television and radio stations: occasionally travels to targeted out of county events to market Expo fadlilles to potential new Clients; !, Provide mmkelinglcommrmkatbn assistance for the Brews Valley Fair staff Including website, marketing collateral. Social media, advertising, etc Serves as a primary team member responsible for coordinating a4 sales, scheduling and event planning for the Exposition Complex ; Assists in coordinating and maintaining the master schedule of all events to be held at the Exposition Complex facilities; Is responsible for the contract development process for all outside events; Works with the Event Coordinators In planning and coordinating set -up requirements for events; i Perfomre bookkeeping functions, hrdudlng posting fees, and deposits to accounts receivable ledger, and preparing various financial reports; v I Must be wll&V to work various hours as needed Including some night, weekends, holdaye, all l / �,6 zf 3 Education Required: A Bachelor of Science degree In a related field; or any equivalent combination of education and "rience that provides the required knowledge, akllle, and abllRles. Preferred: rlence — Required: To perform th %Job successfully, an Individual must be able to perform each essential duty astiefectorty. TFW Required: requirements listed below are representative of the knowledge, skill, and /or ability required. Reasonable Preferred: accommodations may be made to enable Individuals with disablli0ea to perform the essential functions. Preferred: Plus at Isast three years of related experience is preferred; CerHr/cates, Licenses, ! latratfons The work environment Charecteratide described here are representative of those an employee encounters Required: None - -- — Preferred: None. —_ — The noise level In the work environment is usually moderate. The employee is constantly required to work Physical Demands closely with others as a part of a team to perform multiple tasks almul aneously, and switch from one task to Typical: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this Job. Reasonable accommodations may be made to enable Individuals with disabllitles to perform the essential functions. While performing the duties of this Job, the employee Is regularly required to sit; use hand to finger, handle, or to feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently Oft and/or move objects weighing up to 20 pounds, such as books and stacks of records. SpecMc vision abilities required for this job Include cloae vision, distance vision, and the ability to adjust focus. Knowledge, SklBa, & ' AbNff" TyMeal: KNOWLEODE OF Methods and practices used In event planning; sales; managamerF accounting and bookkeeping principles and precbcee; office management; and personnel policies and procedures. WLIJABILITY TO Operate a computer, Including word processing and spreadsheet software; read and iMerprat policy, manuals, and written instructions; balance accounts and prepare financlal documents; communicate effectively, orally and In wrhing; end work effectively and cooperatively with co- workers Work Envinfrimeni Typical' The work environment Charecteratide described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable Individuals with disabilities to pe rrorn the essential functions. The noise level In the work environment is usually moderate. The employee is constantly required to work closely with others as a part of a team to perform multiple tasks almul aneously, and switch from one task to another. The employee Is hnquandy required to work undWlmngrpa band meet deadlines. 06�' r... Duane Peters Date �� p pg. 'Z `/ __ County Judge �N Brazos County Job Description 0 �" Last Updated: September 2013 TwWUft RMdeol.20W1 A17 Clare Number 2830 Title: _ Volunteer Coordinator -- Pay Group: 18 Department: Juvenile, Administration FLEA Status: Non Exempt Reports To: Deputy Director Approved Date: 1 0/0112 01 3 EEOC Category: Professional General summary: This position overseas the administration and oversight of the volunteer /mentor program. This position will actively recruit volunteers and mentor from the community. Poeltlon shell also be responsible for monitoring the volunteers and mentors participation within the department. r Essential Duties: Other er duties may be assigned. Facilitate background cheoks on all mentor and volunteer. Screen snd match potential mentors and mentses; Supervise and support the mentoring relationships; Maintain regular contact with the mentor, mantes, pareM/guardlon and Juvenile probation officer, Coordinate and conduct all program - related traininge; Develop and Implement program guidelines; Maintain files for all mentors and volunteer; Develop and Implement an evaluation plan and modify the program If necessary; Conflnue to develop new duties for volunteers; Complete monthly i reports on volunteers and mentors for statistical purposes; Amend and present at public speaking engagements; Identify and /sci6tale new community resources for departmental use; Assist in detention when needed. Make arrests and perform restraint techniques. Maintain 80 hours biannually of approved trell to maintain JPO and JSO certification. On colt 24 hours a day, su"d to Irregular work hour, Follow established policies, procedures and practices of the department Abide by the Texas Juvenile Justice Departments Code of Ethics. Maintain security and confidentiality of all case Information, ales and chronos as required by the Texas Family Code. Facilitates and parildpotes In departments! programs The duties listed above are intended only as Illustrations of the various types at work that may be performed. The omission of specific statements of duties does not exclude them from the position it the work (a related or a logical assignment to the posmMn. This Job description does not constitute an offer of employment. The Job description Is subject to change by the employer as the needs of the employer and requirements of the Job change. [_Other Duties as assigned. (195) i Sunervlsion — ..- Received: Do" Director - --� - -- Given: Not applicable Education _ Required: 6acheicle degree In Comirml Justice or a related field, plus one (1) year of responsible• pad experience In a Juvenile correctional work or social services. ---- -...__ Preferred: — =�edence Required: To perform this Job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations maybe made to enable fthilduab to perform the essential functions. Must be 21 years of age, or older, and be able to meet anteris for certification as a Juventle Probation Officer end JUVenile j i ........ .....— ..__._.._....._. -. - - -- Supervision Off carthrough TJJD. Preferred: - - ---- J — - j CeiMaill Ucenses, -- — Realstratlons —.i C Requlred: VeIW Taxes drivel$ konse with appropriate liability auto Insurance coverage (Orivare ll :enea requirements must be met within 30 days m employee recently moved from another state). Must be able to meet oil criteda for cortlficaticn as a probation efroar through TJJD which includes a cert1f6ed copy of transcript with written prod of accreditation of your college or university as well as written proof (on employers letterhead) of required work experience from previous employer (vhlch should include dates of employment and description of job i duties and perfonnance), non- disqualmying aiminal history/sex offender registration background Check. — — -- - -- Preferred: - -- iS;(- Pg. a45 Ph loal Demands -- TYPkaj; Duties require daily atandinp, walking, eltdnp, talking and Aatenlrp; froqusnl use of hands andlorflnpers to grasp, handle, pIck-up, pinch, type or feel; frequent reaching wdh hands or arms and IMIng of objects over 100 pounds; dose vimon, distance vision, ability to distinguish color, peripheral vision, depth perception and ability to adjust focus. Physical demands described hero are representative of those that must be met or are encountered by an employee to successtully perform the essential functions of this job. Reasonable accornmodallons may be made to enable Individuals with disabilities to perform the essential fine lone. Knowledge, Skips, & essential functions of this Job. Reasonable eocommodauons may be made to enable Individuals with Abilities disabilities to perform the essential functions. _- _.— TypIa'. ,qr understending of humen behav o Paltems end the a6Illy to apply good judgment in dealing with troubled youth and their families. Ability to remain calm In stressful asuatlons. Must possess basic computer knowledge and competence. Ability to communicate effectively orally and in writing. Must have physical ablllty, to make arrests and perform restraint techniques. Work Environment TyPft+l TW noise level In the work environment Is usually moderate. While performing the *Manuel duties of this Job, ate employee Is constantly required to perform multiple tasks almultaneously, to work under time pressures to meet deadlines and to work closely with others as part of a teem; the employee Is frequently required to do tedious exacting work, Worker Is subject to physical hetards from traffic; serious hazard and infection from exposure to communicable disease; physical harm as the result of oOnfronlaUon. The work environment characteristics described here are representative of those an employee encounters while performing the ' essential functions of this Job. Reasonable eocommodauons may be made to enable Individuals with disabilities to perform the essential functions. A OVED Duane Peters Date County Judge / 8�— pg- '/7� 7.t j yl Brazos County Job Description Last Updated: September 2013 Tenpl" PIWbn, 30&,67012 rClass Number. 2880 Title: Resource Specialist Pay Group: 17 Department: Road & Bridge FLSA Status: Non Exempt Reports To: County Engineer Approved Date:_ 10/01/2013 EEOC Category: Administrative Support General Summary: Performs general resource support or bask accounting- related activities, Work Includes bask accounting/bookkeeping, budget support, purchasing. date entry In support of accounts payable, travel expenses. bask contract review and preparation and processing and other related activities. Wont Is performed In or In support of the department's printery adminhlradve unit. Work requires contact with other County departments and county �generally contractorVvendore. Employees al this level follow standard precticee that do not require frequent supervision of details. Essential Duties: Processes or audits various vouchers, Invoices or contracted services; prepares written correspondence, reports; maintains files, loge, activity books, tables, coding manuals, or automated databases with aocounUng processes and actNltlee; Coordinates the approval and submission of purchase orders for county road and brdgs road project meterbts, R.O, W., equipment and fleet; Malydelns a database of county road and bridge department expenditures; Maintains purchase orders, Invoices, and other documents related to departmental expenditures; Reconciles purchase orders with vendor Invoices and payments; Assists County Engineer with monitoring of the departmental budget. Maintains an Inventory of adverts end construction equipment Maintains data on annual equipment service schedule; Generates monthly reports on the computer, Issues work orders for county road pro)acta; Types letters. reports, forme, memos, and other documents; Answers telephone, Including answering questions and taking messages; Sorts acct distributes departmental mall; Assists with communication with Commealoner's Court, Purchasing, Auditors Office, Budget Office and other departments as requested, Other Duties as asst ned. 1 %) F–supervision I Received: From County Engineer Given: This is a bad worker position. Ability to lead other office staff with little or no supervision. However, may assign and review work of pad -tine staff. Educat_bn Required: Bachelors Degree In accounting. business edminlstretlon, management or a financially related flaw plus one I (1) year experience in accounting, bookkeeping, payroll processing, auditing, purchasing, contract processing, rtellstks or otheraeoounting related areas. Additional experience in accounting, bookkeeping, payroll processing, auditing, purchasing, contract processing, statistics or other accounting related areas may be substituted for education on a year per year basis. — Preferred: Experience r— Required: To perform this job successfully, an Individual mutt be able to perform each essential duty satisfactorily. The requirements hated below are representative of the knowledge, skill, ardlor ability required. Reasonable accommodations may be made to enable Indhriduals with disabigtfea to perform the essential functions. i Preferred: Certilbetes, Licenses, RegIstmillons Required: None. iPreferred: 1"Physical Demands Typical: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable e000mmodetions may be made to enable Individuals with disabilses to perform the essential functions. While performing the duties of this job, the empbyee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and amps; bend and ' kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently 18[ andlor move objects weighing up to 20 pounds, such as books and stacks of record& Specific vision abilities required by this job Include close vision, distance vision and ability to adjust focus, apt 7 Knowledge, Skills, & Abilities TypiCal; Thorough knowedge of generally accepted accounting principles, procedures and tarminology; thorough knowledge of bookkeeping practices and procedures; considerable knowledge of appYcable mainframe systems and applications; considerable knowledge of purchasing methods and procedures; working knowledge of eoMred management policies and procedures; pro8dant skill In maintaining of cffve working relationships With others; proficient skills In preparing and maintaining records, files and reports; proficient skill In the responslbtittles associated wtth admtnistretNe preoltoss end procedures to Iti writing, stiffing, and report writing techniques, recording meeting noise, record keeping and record management. Maintain Texas driver's ftense applicable to fob resporraiblitbes. Wont EnOmmenl Typeeal; The work environment dtareoterletics described here are representative of those an employee encounters while pedornlrg the essential functions of this Job. Reasonable aocommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level In the work environment Is usually rwderate. The employee Is frequently required to work closely with others as a part of a team, to perform tedious and exacting work, to perform multiple tasks simultaneously, to switch from aria teak to another, and to work under time pressures to meet deadlines. Duane Peters Date County Judge Pg. _�� .Q SLGovt • LexisNexis- RENEW YOUR LEXISNEXIS SUBSCRIPTIONUNDER THE LEXISNEXIS- COUNCIL ON COMPETITIVE GOVERNMENT(CCG)MASTER AGREEMENT Thank you for using LexisNexis as your provider of dynamic, up -to -date news, legal and business Information. We are dedicated to giving you the cutting edge you need to thrive in today's business environment. Currently you are using the LexisNexis Online Services pursuant to the Office of Court Administration, on behalf of the Judicial Committee on Information Technology (RFO# 212 -0 -130) agreement, but that agreement will expire soon. LexisNexis Is party to a Master Contract with the Texas Council on Competitive Government RFO #CCG -CALIR -2010 -001 (the "CCG Master Agreement'). The CCG Master Agreement was Issued on behalf of all state agencies in the State of Texas and requires all state agencies to procure the Online Services under the CCG Master Agreement unless the CCG exempts the purchase in writing. Accordingly, LexisNexis is proposing that you renew your subscription to the LexisNexis Online Services under the terms of the CCG Master Agreement. By signing below, you agree to renew your subscription under the terms of the CCG Master Agreement at the monthly commitment rate Indicated below: Customer Name: I BRAZOS COUNTY DISTRICT ATTORNEY I Account Number: 1 13041-11 Renewal Period Monthly Commitment Amount 11/1/2014 to 10/31/2015 $292.00 11/1/2015 to 10/31/2016 $307.00 11/1/2016 to 10/31/20 7 1$323.00 Current Number of Attorneys /Judges: Current Number of Other Government Professionals: If you agree with the terms of this renewal letter, please print this letter, provide the information requested for the total number of attorneys and judges in your office along with the total of other government professionals then sign and date. Upon completion, return the signed letter amendment to me at the fax number listed above. In order for these changes to be effective on the date listed above, please sign and return this letter amendment no later than the 20th of August. If you do not respond to this letter, please be advised that your current agreement will expire at the end of the current commitment period and you will be charged standard, transactional rates if you continue to use the Online Services. Customer Name: Authorized Signature: Print Name: Title: Date: ND: CCG Renewal Letter - June 2013 -2 1DM 4828 - 6426 -2932 CAH(JNE):22Ju1y2013 (2013.06 Letter) Vol. / i�� F�, av LEXISNEXIS- COUNCIL ON COMPETITIVE GOVERNMENT (CCG) MASTER AGREEMENT LISTING OF ADDITIONAL MENUS AND /OR RENEWAL PERIODS Customer BRAZOS COUNTY DISTRICT Account Number: 1131304H1CTB Name: ATTORNEY ND: CCG Renewal Letter - June 2013 -2 ID# 4828 - 6426 -2932 CAH(]NE):22]uly2013 (2013.06 Letter) Fol-- . ocr pg A�c I # LexisNexis- 2 SLGovt RENEW YOUR LEXISNEXIS SUBSCRIPTIONUNDER THE LEXISNEXIS- COUNCIL ON COMPETITIVE GOVERNMENT(CCG)MASTER AGREEMENT Thank you for using LexisNexis as your provider of dynamic, up -to -date news, legal and business information. We are dedicated to giving you the cutting edge you need to thrive in today's business environment. Currently you are using the LexisNexis Online Services pursuant to the Office of Court Administration, on behalf of the Judicial Committee on Information Technology (RFO# 212 -0 -130) agreement, but that agreement will expire soon. LexisNexis Is party to a Master Contract with the Texas Council on Competitive Government RFO #CCG- CALIR- 2010 -001 (the "CCG Master Agreement "). The CCG Master Agreement was issued on behalf of all state agencies in the State of Texas and requires all state agencies to procure the Online Services under the CCG Master Agreement unless the CCG exempts the purchase in writing. Accordingly, LexisNexis is proposing that you renew your subscription to the LexisNexis Online Services under the terms of the CCG Master Agreement. By signing below, you agree to renew your subscription under the terms of the CCG Master Agreement at the monthly commitment rate indicated below: Customer Name: I BRAZOS COUNTY ATTORNEYS OFFICE I Account Number: I 144KMR Menu Description SPRO01 RKOOSL JLSPRI Check here if additional menus and /or renewal periods are listed on an attached sheet Renewal Period Monthly Commitment Amount 12/1/2013 to 11/302014 $272.00 12/1/2014 to 11/30/2015 286.00 12/1/2015 to 11/30/2016 301.00 Current Number of Attorneys /Judges: Current Number of Other Government Professionals: If you agree with the terms of this renewal letter, please print this letter, provide the information requested for the total number of attorneys and judges in your office along with the total of other government professionals then sign and date. Upon completion, return the signed letter amendment to me at the fax number listed above. In order for these changes to be effective on the date listed above, please sign and return this letter amendment no later than the 20th of August. If you do not respond to this letter, please be advised that your current agreement will expire at the end of the current commitment period and you will be charged standard, transactional rates If you continue to use the Online Services. Customer Name: — 1RAZOS -004 iTY ATTORNEYS OFFICE Authorized Signature: �kU Print Name: Title:/ J uJ Date: ND: CCG Renewal Letter - June 2013 -2 ID! 4828- 6426 -2932 CAH(JNE):22Ju1y2013 (2013.06 Letter) VO1. I 8/ Py_ l L LEXISNEXIS- COUNCIL ON COMPETITIVE GOVERNMENT (CCG) MASTER AGREEMENT LISTING OF ADDITIONAL MENUS AND /OR RENEWAL PERIODS Customer Name: BRAZOS COUNTY ATTORNEYS OFFICE I Account Number: 144KMR ND: CCG Renewal Letter - June 2013 -2 ID# 4828 - 6-126 -7917 -CAH(1NE):22July2013 (22013.06 Letter) Vol. �_ Py 's'a FUNDING AGREEMENT BETWEEN BRAZOS COUNTY AND BRAZOS MATERNAL & CHILD HEALTH CLINIC, INC. THIS AGREEMENT FOR FUNDING ( "Agreement ") IS ENTERED INTO BY AND BETWEEN BRAZOS COUNTY, TEXAS, acting by and through its duly elected County Commissioners (hereinafter "County "), and the BRAZOS MATERNAL & CHILD HEALTH CLINIC, INC. (hereinafter "Provider "), located at 3370 South Texas Avenue, Suite G, Bryan, Texas 77802, and is effective October 1, 2012. RECITALS: WHEREAS, Chapter 61 of the Health & Safety Code provides for Texas counties not served by a public hospital or hospital district to be the payor of last resort for basic health care for eligible indigent county residents; and WHEREAS, Section 61.028 of the Health & Safety Code observes that basic services includes family planning, laboratory, skilled nursing, physician and inpatient and outpatient hospital services; and WHEREAS, the County is interested in promoting such care through the Provider which provides all or part of such basic services; NOW THEREFORE the parties above agree to provide such indigent health care under the following terms and conditions. AGREEMENT lt:m. L 1 This Agreement shall continue in force and effect for a term of approximately twelve (12) months commencing on the 1st day of October 2012 and terminating 30th day of September 2013. CANCELLATION This Agreement may be canceled by any of the parties hereto upon sixty (60) days written notice as provided herein. SERVICES TO BE PERFORMED BY PROVIDER Provider shall provide the following services through trained, salaried staff to pregnant women who qualify for such services pursuant to the guidelines currently implemented for making such determination: interviews, lab work, physical exams, educational information and medicine as needed (collectively, `Services "). Brazos Maternal & Child Health Clinic Agreement Vol. I.9A ;—?453 Page I of 6 USE OF COUNTY FUNDS Funds to be furnished to Provider as stated below shall be used pursuant to the County's authority as set forth in Chapter 61 of the Texas Health & Safety Code. COUNTY'S PAYMENT The County agrees to fund the Provider the sum of $ 32,088.96 ( "Funds ") for the term of this Agreement. RESPONSIBILITIES OF PROVIDER Provider will be responsible for providing the following Services pursuant to this Agreement: 1. All necessary application forms to potentially eligible individuals. 2. Obtaining and compiling information on each applicant for Provider Services with regard to residency and financial qualifications. 3. Maintaining this Agreement. 4. Providing of the Provider's Services. 5. Maintaining data files on clients and the Services provided thereto. 6. Respond to all and any inquiries by the County regarding the Provider and its Services, 7. Provider agrees that County, or its designated representative, shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this Agreement. Provider agrees to maintain such records for possible audit for a minimum of three (3) years after the termination date of this Agreement, unless a longer period of records retention is stipulated. Provider agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Provider agrees that County, or its designated representative, shall further have the right to review and to copy any records and supporting documentation for prior years in which County provided funds to the Provider under prior Agreements. Any audit will be conducted by County personnel or an independent third party, as determined by the Brazos County Commissioners Court. If the Brazos County Commissioners Court determines that the audit will be conducted by an independent third party, all costs and expenses associated with said audit will be solely paid for by the Provider. Brazos Maternal & Child Health Clinic Agreement Page 1 of 6 Vol. _ �t;6 oZJ�/7 8. Provider will provide financial statements to the County Auditor evidencing how County funds are spent. Such statements to be submitted to County one week prior to the funding dates set forth herein above. 9. Provider will provide the County with any and all certified audits of Provider and the management letter prepared in connection therewith. 10. Provider will provide the Court with statistics evidencing the number of Brazos County residents using the Provider's Services and the percentage Brazos County residents comprise of the total population using Provider's Services. RECORD RETENTION The Provider shall be responsible for record keeping on all Services provided to those individuals using its Services and all financial records of the Provider. The Provider agrees to maintain and make available for inspection by the County upon request consistent with personal privacy and subject to the limitation of state law, any and all records the County determines, in its sole discretion, to be necessary for the Court tojustify its continued participation in supporting the Provider with funding. Such records shall be retained for at least three (3) years from the date the service was provided. These records shall be made available for inspection and audit by the County, if requested. AUDIT The Provider agrees that County, or its designated representative, shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this Agreement. The Provider agrees to maintain such records for possible audit for a minimum of three (3) years after the termination date of this Agreement, unless a longer period of records retention is stipulated. The Provider agrees to allow the auditors) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. The Provider agrees that County, or its designated representative, shall further have the right to review and to copy any records and supporting documentation for prior years in which County provided funds to the Provider under prior Agreements. Any audit will be conducted by County personnel or an independent third party, as determined by the Brazos County Commissioners Court. If the Brazos County Commissioners Court determines that the audit will be conducted by an independent third party, all costs and expenses associated with said audit will be solely paid for by the Provider. Annual financial statements (audited if available) are due to County within six (6) months of completion. DISCRIMINATION The Provider shall not discriminate against any employee or applicant for Brazos Maternal & Child Health Clinic Agreement Page 3 q%6 employment because of race, color, religion, sex, or national origin. The Provider shall take affirmative action to ensure that applicants who are employed are treated during employment, without regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rated of pay or other forms of compensation; and selection for training, including apprenticeship. The Provider agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause. INDEMNITY The parties hereto agree to indemnify one another for and hold one another harmless from and against all suits, claims; demands, liabilities or actions resulting or alleged to result from the breach, violation or non - performance of the Services stated herein and for any damage to any person resulting from any act or omission or negligence on the part of each party hereto. INSURANCE The parties hereto agree that the Provider shall be an independent contractor and not any employee or agent of the County and that each shall maintain at its own expense, adequate liability insurance to insure against damages and liabilities which may arise due to the duties and obligations contracted for herein. COUNTY INVOLVEMENT The County and Provider state that to the best of their knowledge, no officer, agent or employee of the County who exercises any function or responsibility in connection with the carrying out of this Agreement or the Services to which it relates has personal interest, either direct or indirect, in this Agreement. GOVERNING LAW This Agreement shall be executed in and shall be governed by the laws of the State of Texas. NOTICES All notices required to be given hereunder shall be deemed to be duly given by delivering such notice or by mailing it, registered mail to the other party at the following addresses: Brazos Maternal & Child Health Clinic Agreement Page 4 of 6 BRAZOS MATERNAL & CHILD HEALTH CLINIC, INC. 3370 South Texas Ave, Suite "G" Bryan, Texas 77802 BRAZOS COUNTY COMMISSIONERS COURT 200 So. Texas Avenue, Suite 310 Bryan, Texas 77803 FURTHER ASSURANCES Each party hereto agrees to perform any further acts and to execute and deliver any further documents, which may be necessary to carry out the provisions of this Agreement. NO WAIVER OF IMMUNITY The parties expressly agree that no provision of this Agreement is in any way intended to constitute a waiver or any immunities from suit or from liability by Brazos County has by operation of law. Nothing in this Agreement is intended to benefit any third party beneficiary. l,9�1�l� 7111�1<>17 In the event that any of the provisions or portions thereof, of this Agreement, are held to be unenforceable or invalid by any court of competent jurisdiction, the validity and enforceability of the remaining provisions or portions thereof shall not be affected thereby. ASSIGNABILITY This Agreement is not assignable by the Providerwithout the prior written consent of the County. Brazos Maternal & Child Health Clinic Agreement \DUI _ ,, X57 Page S of This Agreement contair concerning the subject matt( agreements, arrangements, or parties hereto, relating to the expressed herein. ENTIRE AGREEMENT s the entire understanding between the parties hereto r contained herein. There are no representations, understandings, oral or written, between or among the subject matter of the Agreement, which are not fully Executed in duplicate, each of which shall have the full force and effect of an original. DATED this 1?�� day of W 2013. Brazos County By: D", Duane Peters, Brazos County Judge Brazos Maternal & Child Health Clinic, Inc. By: AnA � OAdta "-A, Lyn eager, Exe Live rector ATTEST: By: I e aren McQueen, Brazos County Clerk By - � q" " - n - , President Brazos ,Maternal & Child Health Chute Agreement /8i6 , a59 Page 6 of 6 AGREEMENT FOR FUNDING THIS AGREEMENT FOR FUNDING ( "Agreement ") is entered into this2ifty of September, 2013, by and between BRAZOS COUNTY, Texas ( "County") and the Brazos County Emergency Communications District ( "District "). pursuant to the authority TEX. GOVT CODE ANN. Chapter 791 ( "Texas Interlocal Government Cooperation Act "). RECITALS WHEREAS, pursuant to TEX. HEALTH § SAFETY CODE ANN. § 772.301, et. seq., ( "Emergency Telephone Number Act "), the District has been formed and is a political subdivision of the State of Texas; and, WHEREAS, Brazos County is a political subdivision of the State of Texas authorized to enter into interlocal cooperative governmental agreements; and, WHEREAS, the Brazos County Commissioners in public meeting found that it is mutually beneficial for the County and the District to enter into an agreement for the District to perform for the County, Emergency Communications Services Dispatching; WHEREAS, the District is willing to perform such services on behalf of the County; NOW THEREFORE; IN CONSIDERATION of the mutual promises to each other made hereinafter, the undersigned parties agree as follows: AGREEMENT Services. Effective October 1, 2013 the District is hereby appointed the emergency communications dispatching authority for the Brazos County Sheriff's Office, the Brazos County Constables and the Volunteer Fire Departments for the period October 1, 2013, through and including September 30, 2014. The District shall, in dispatching emergency service units of the County, do so in accordance with the policies and procedures developed by the Sheriffs Office, the Brazos County Constables and the Volunteer Fire Departments to respond to such directives. Any changes, alterations or revisions of such policies and procedures by any of these County offices during the term of the Agreement shall be made in consultation with the District. No such changes, additions or alterations shall be made without the consent of the District, which shall not be unreasonably withheld or conditioned. The County will provide the District access to the County's Law Enforcement Computer System to facilitate Law Enforcement Officers requests for warrant information. Fee. The County agrees to pay and the District agrees to accept as compensation for the services provided a flat fee of Eight Hundred Five Thousand One Hundred Ninety Nine and N01100 Dollars ($805,199.00), payable in twelve (12) monthly installments. Should additional or expanded services be requested by the County during the term of this Agreement, the parties agree to adjust the fee to accommodate such change. The County shall pay the full amount due within thirty (30) days of the County Auditor's receipt of an invoice from the District. All payments shall be subject to TEX. GOV'T CODE ANN. § 2251.0001, et. seq. ( "Texas Prompt Payment Act "). Should there arise any dispute, Brazos County Emergency Communications District (911) Agreement Page 1 of 4 ,i«I. disputed amounts shall be deposited in a mutually agreed upon escrow account until a resolution. The District shall encumber and hold in reserve a fund equal to three (3) months operating expenses. This reserve balance shall be reported to the Board of Managers on the District's monthly financial statements. 3. Business Records and Audit. All records relating to the service provided under this Agreement and supporting documentation for invoices submitted to Brazos County by the District shall be retained and made available by the District for audit by Brazos County, its duly authorized representatives, the State of Texas (including, but not limited to the Auditor of the State of Texas, Inspector General or duly appointed law enforcement officials) and agencies of the United Stales Government. Such records shall be returned by District and made available for any time period required by state or federal law. If changes occur in the governing state or federal law, regarding retention records, District shall comply with such changes. Brazos County shall inform the District in writing of the retention periods established by State and federal law applicable to such records and shall provide written notice if changes occur to such retention requirements. If an audit is initiated before the expiration of such time periods required by state or federal law regarding retention of records, the District shall retain such records until the audit is concluded and all issues resolved. District shall provide Brazos County with copies of such audits that be conducted with respect to the Agreement. The District shall be responsible for receiving, replying to and /or complying with any audit exception by appropriate federal, state or local audit directly related to the provision of this Agreement. The District shall repay to Brazos County the full amount received for duplicate billings, erroneous billings, false or deceptive claims. The District recognizes and agrees that Brazos County may withhold any money due and recover through any appropriate method any money erroneously paid under this Agreement if evidence exists of less than full compliance with this Agreement. Annual financial statements (audited if available) are due to Brazos County within six (6) months of completion. If an independent financial audit is performed, a management letter be prepared by the auditor as part of the process and a copy of said management letter shall be delivered to the Brazos County Commissioners Court. The management letter shall identify issues that might not otherwise require disclosure in the District's annual financial report, but which are of concern to or under the suggestion of the auditor. 4. Call and Dispatch Records. The County acknowledges that, in the course of acting as the dispatching authority for the County, the District creates records through the Tiburon commandCAD Dispatch system ( "Tiburon "). However, the District shall not act as and is not contractually designated hereby as the custodian of these Tiburon records. All requests received by the District, in accordance with the Public Information Act Texas Government Code § 552, for Tiburon records relative to dispatching for the County as set forth herein, regardless of the form of such request shall be forwarded immediately to the attention of the Office of the Brazos County Judge, Public Information Officer, 200 So. Texas Ave., Suite 332, Bryan, TX 77803, for processing and response. The County shall indemnify and hold harmless the District from and against any and all claims, demands, damages, penalties and causes of action relative to such records requests and the Brazos County Emergency Communications District (911) Agreement Page 2 of 4 Vol. Pg. 04049 responses thereto. The District shall maintain an electronic version of the Tiburon records for a period of seven (7) years. 5. Employees. District employees shall not be considered as County employees 6. Govemina Law. The County and the District understand and agree to be subject to all the laws, ordinances and regulations which govern and affect Emergency Communications Dispatching and National Crime Information Computer network telecommunications as promulgated by the State of Texas or the United States Government or any of its appropriate agencies, such as the Texas Department of Public Safety or the Federal Bureau of Investigation. This agreement is made in accordance with TEX. HEALTH & SAFETY CODE ANN. § 772.101 et. seq., ( "9 -1 -1 Emergency Number Act "). 7. Hold Harmless. Each of the parties to this Agreement agrees to hold the other harmless to the extent of its respective duties undertaken herein and /or for any and all claims of whatsoever nature or kind, which may arise as a result of that party's fulfillment of this Agreement. 8. Authority. Each party hereby empowers and authorizes its Chief Administrative Officer to be signatory agent for any required documentation to implement the intent of this Agreement. 9. Entire Agreement. This Agreement contains all of the commitments and covenants of the parties and any oral or written promises not contained herein shall have no force or effect to alter any term or condition of this Agreement. 10. Termination. This Agreement may be terminated by either party upon ninety (90) days advance written notice to the non - terminating party as set forth below. In the event of termination, the fee payable by the County to the District shall be pro -rated to the date of termination. 11. Notices. All notices sent pursuant to this Agreement shall be in writing and may be hand delivered or sent registered or certified mail, postage prepaid, return receipt requested to each party as set below: Brazos County Emergency Communications District Executive Director PO Box 911 Bryan, Texas 77806 Brazos County Commissioners Court County Judge 200 South Texas Ave, Suite 310 Bryan, Texas 77803 12. Conflicts. No officer, employee or agent of the Brazos County Commissioners Court and no member of its governing body shall participate in any decision relating to this Agreement which affects or conflicts with his /her personal interest or have any personal or pecuniary interest, direct or indirect, in this Agreement or the proceeds thereof. Brazos Cattnty Emergency Communications District (911) Agreement Page 3 of 4 13. No Waiver. The parties expressly agree that no provision of this Agreement is in any way intended to constitute a waiver or any immunities from suit or from liability that the Brazos County has by operation of law. Nothing in this Agreement is intended to benefit any third party beneficiary. 14. ModificationsThis Agreement may only be modified or amended in writing by the mutual consent of the parties with said modification being attached to and incorporated into this Agreement by this reference for all purposes. SIGNED this day of 2013. BRAZOS COUNTY EMERGENCY COMMUNICATIONS DISTRICT Board of Managers ATT; GAS Greta Norton, Recording Secretary BRAZOS COUNTY, TEXAS l Duane Peters, Brazos County Judge ATTEST: W'.' 4C G�" Karen McQueen, Brazos County Clerk Brazos County Emergency Communications District (911) Agreement Page 4 of 4 F01 AMENDED MONTH TO MONTH EXTENSION OF AND MODIFICATION TO MEDICAL SERVICES PROVIDER AGREEMENT WHEREAS, on February 1, 2009, Brazos County and the Brazos County Sheriffs Office and Dr. Rany Cherian entered into a Service Provider Contract with a service term of February 1, 2009 through September 30, 2009, whereby Doctor Cherian agreed to provide medical services to inmates at the Brazos County Jail; WHEREAS, this Contract had an expiration date of September 30, 2009; and WHEREAS, the parties are still in negotiations relative to the terms and conditions of a Contract; and WHEREAS, the County and Dr. Cherian wish to enter into an Extension of the Contract during such negotiations; WHEREAS, the County and Dr. Cherian previously entered into a month to month extension to the Medical Services Provider Agreement; WHEREAS, both parties have diligently negotiated a new contract but have to date, been unsuccessful in reaching an agreement. NOW, THEREFORE, in consideration of the mutual benefits derived hereunder, the parties agree as follows: 1. The Contract is hereby extended on a month-to-month basis. 2. The Contract shall be extended on the same terms and conditions as currently stated in the Contract except as follows: Article II Section 3.01 is amended. The County agrees to pay Dr. Cherian the amount of $6,250.00 each month services are provided during the existence of this Extension and Modification Agreement. This payment is inclusive of all other annual fees due under the original contract. This agreed payment amount shall become effective October 1, 2013. Article IV, entitled "Insurance" and Article V, entitled "Indemnity" are deleted in their entirety. 3. In all other respects, the Contract is hereby confirmed, affirmed and ratified. Dr. Cherian Second Contract Extension Page 1 SERVICE PROVIDER CL 1--- RanwG nan, M.D. q L12-013 Date BRAZOS COUNTY, TEXAS Y °lay /l3 Duane Peters, County Judge Date Dr. Cherian Second Contract Extension X 0 Page 2 ANNUAL PEOPLEWARE AGREEMENT THIS AGREEMENT is made and entered into as of October 1, 2013, by and between Computer Information Concepts, Inc. 2843 31"Avenue Greeley, Colorado 80631 a Colorado Corporation, hereinafter referred to as "CIC" and Brazos County 205 East 27rh Street Bryan, TX 77803 hereinafter referred to as "Customer ", WITNESSETH: WHEREAS, CIC has determined to provide Customer access to support, enhancements and training for Customer's computer hardware, operating and application systems, communication networks and/or other related areas of Customer's automation environment, hereinafter referred to as "Annual PEOPLEWARE" and additional products and/or services Customer may request in the future, to maintain or enhance Customer's automation environment, hereinafter referred to as "Products / Services"; and WHEREAS, Customer has elected to purchase CIC's Annual PEOPLEWARE as evidenced on Exhibit A, attached hereto and by this reference made a part hereof, and in the future may purchase additional Products / Services, as will then be evidenced on Exhibit B(s), "SAMPLE" attached hereto and by this reference made a part hereof. NOW THEREFORE, in consideration of the mutual covenants and promises contained herein, the parties agree that CIC will deliver Annual PEOPLEWARE to Customer, twenty -four (24) hours/day, seven (7) days /week. ANNUAL PEOPLEWARE A. Hardware Maintenance - CIC will assist in problem determination and cooperate with Customer and Customers maintenance personncl to maximize up time. Although CIC may recommend computer hardware maintenance options, actual agreement execution and resultant costs, remain Customer's responsibility. Emer¢eney Backup - CIC will provide personnel to assist Customer in locating backup computer hardware; coordinate the temporary relocation of Customer's operating / application systems / data and assist in Customer's emergency processing, at CIC's then current hourly rate. Page I of 8 Fvnl. ��,� Pg._A(�5.� B. Software Operating Systems — CIC trained personnel will promptly respond / resolve all connectivity and communication questions, problems, etc. encountered in the use of your hardware, operating systems, local area and wide area networks, including hubs, routers, VPN devices, communication lines, etc. and will inform, recommend and assist you in ordering / pre- testing all future operating system releases, enhancements and /or program temporary fixes from CIC's vendors necessary to maintain your hardware at a level supportable by CIC. Application Systems — CIC develops and maintains a working knowledge of not only the Application Systems, but more importantly, how each of our many features are currently used in your operation, permitting our PEOPLEWARE Team's active participation in recommending procedural changes necessary to increase utilization of our new features and enhancements as they become available. Following initial implementation, CIC will continue to inform, recommend and assist in ordering, providing and pre - testing all new Application System Releases, Enhancements and/or Program Temporary Fixes from CIC's vendors, as necessary, to maintain your software at a level supportable by CIC. Future Releases / Enhancements / Program TernMrary Fixes — CIC will inform, recommend and assist Customer in ordering / pre - testing all future operating or application system releases, enhancements and/or program temporary fixes from CIC and CIC's vendors necessary to maintain Customer at a level supportable by CIC. Actual acquisition and/or on -site installation / implementation costs for such future releases, enhancements and/or program temporary fixes remain Customer's responsibility unless specifically included on Exhibit A. C. PEOPLEWARE "INSTANT Response" — Customers utilizing our "Internet Accessible" Annual PEOPLEWARE System (APS) to log support calls by "Task Code" - Twenty -Four (24) Hours/Day — Seven (T) Days/Week, may enter their specific questions and/or concerns in their own words, attach all related screen / report images for further clarification, select priority / maximum response times of IMMEDIATE, 2, 4 or 8 working hours and receive automatic e-mail updates triggered by every support call action. 1. APS provides retrieval / displays CIC's resolution documentation for a date range within the same "Task Code" to our staff, providing immediate resolution for a high percentage of your support calls along with excellent cross training to prevent related calls in the future. 2. Our APS "Quick Reference" also provides Customers instant access to our most current Web Based Documentation for your specific "Task Code ", saving you valuable time normally spent looking for your current copy of CIC's manual or the applicable section, page and paragraph. 3. APS enables our Customers to confirm CIC's open support call status (Internet & Telephone), reassignment, escalation and projected resolution date / time plus provide an opportunity for our Customers to add additional information to their original open call(s) at any time. 4. When requested, APS displays a list of current "PeopleWlres ", which describe CIC known problems / issues communicated to our Customers. If a CIC program temporary fix (PTF) is available, our FTP location and automatic downloading instructions will be provided. Otherwise, CIC's recommended "temporary work around" with instructions can be viewed and printed, along with our current estimated PTF availability. Page 2 of 8 i 5. Finally, using APS, Customers are provided the ability to access their Support Issues, along with all associated Actions and Resolutions, that have been closed within the past year by "Keyword ", Date Range and/or Reference Number. Toll Free Access — CIC will continue to provide Customer with toll free telephone access plus CIC's assistance in entering Customer's questions / concerns and requested maximum response time of 2, 4 or 8 working hours into CIC's Annual PEOPLEWARE System. Support — In summary, CIC will provide the computer hardware, operating and application systems, communication networks and /or other related support necessary to assure Customer's optimum utilization of existing / future functionality regardless of Customer's employee turnover, reassignment and/or future operating or application system releases, enhancements and /or program temporary fixes, by telephone, "DESKTOP Response" and/or "ON- DEMAND Response unless, dependent upon severity, expediency and other pertinent factors, CIC determines to travel to Customer's location. Training - CIC will also provide the computer hardware, operating and application systems, communication networks and/or other related training necessary to assure Customer's optimum utilization of existing / future functionality regardless of Customer's employee turnover, reassignment and/or future operating or application system releases, enhancements and/or program temporary fixes, at CIO's then current telephone / "DESKTOP Response" / "ON- DEMAND Response" hourly rates or regional workshop / on -site daily rates. Problem Identification / Vendor Communication - Customer assumes responsibility for identifying probable cause and providing additional information as required, to assist CIC and CIC's vendors in resolving Customer's questions / concerns. CIC assumes exclusive responsibility for communicating and coordinating with all vendors in resolving Customer's questions / concerns. Products / Services - CIC will maintain the configuration, system / communication schematics, file utilization and staff knowledge necessary to assure the continuing compatibility of any Products / Services purchased from CIC with Customer's existing computer hardware, operating and application systems, communication networks and/or other related areas of Customer's automation environment. Site Evaluation - CIC will periodically review and discuss Customer's satisfaction with the Annual PEOPLEWARE and Products / Services provided by CIC and CIC's vendors, the effectiveness of Customer's computer hardware, operating and application systems, communication networks and /or other related areas of Customer's automation environment and recommend additional Annual PEOPLEWARE and/or Products / Services for Customer's consideration. GENERAL Delivery -Although CIC may assist Customer in purchasing and coordinating the timely delivery and installation of Products / Services from CIC's vendors, CIC shall not be liable for any damages, penalty for delay in delivery and /or failure to give notice of delay when such delay is due to acts of God, delay in transportation, delay in delivery or any other causes beyond the reasonable control of CIC. Access - Subject to statutory or Customer determined limitations, Customer agrees to permit CIC's employees access to Customer's computer hardware, operating and application systems, communication networks and/or other related areas of Customer's automation environment including access to Customer's Internet connection and a telephone, for purposes of performing CIC's obligations under this Agreement. Page 3 of 8 / SO PC Customer further agrees to make its employees available to CIC at Customer's location to facilitate effective implementation / utilization of Annual PEOPLEWARE and /or Products / Services and understands that failure to do so can result in additional CIC effort / time, which may be billable to Customer. Non - Disclosure - CIC and Customer acknowledge confidential information considered proprietary by one of the patties may be famished by it to the other party from time to time in the performance of this Agreement. CIC and Customer agree to not discuss, reveal or provide such confidential information except to the extent disclosure is required by law or by an order of a court of competent jurisdiction. The parties further agree the proprietary nature of CIC's Annual PEOPLEWARE procedures and related documentation are of substantial importance and it shall be Customer's obligation to protect said procedures and related documentation from unauthorized disclosure or use and to destroy all such confidential information upon the expiration or termination of this Agreement. Additional Expenses — All miscellaneous expenses incurred by CIC, i.e., travel, mileage, lodging and meals are additional and will be invoiced at cost and paid monthly to CIC by Customer upon receipt of invoice, unless otherwise stated herein. Financial Liability — Each party shall be solely responsible for any liability resulting from that party's negligence. Ownership - Customer will defend and indemnify CIC against any claim or legal proceedings with regard to Customer's proprietary rights to use all computer hardware, operating and application systems, communication networks and /or other related areas of Customer's automation environment. CIC will defend and indemnify Customer against any claim or legal proceedings with regard to CIC's proprietary rights to provide the Annual PEOPLEWARE and Products / Services delivered in this Agreement subject to CIC's and CIC's respective vendor software license agreements, which CIC shall provide and Customer agrees to sign. Warranty and Limitation of Remedy - CIC warrants the Products provided hereunder will perform according to the respective vendor's and CIC's published specifications, that any and all such warranties provided by the manufacturers or original vendors shall be passed on and inure to the benefit of the Customer. CIC further warrants the Annual PEOPLEWARE and Products / Services provided under this Agreement will not prevent the Customer's computer hardware, operating and application systems, communication networks and/or other related areas of Customer's automation environment from operating and providing the functionality previously available to Customer. The warranty stated herein shall survive during the entire term of this Agreement. The aforesaid warranty and CIC's obligation and liabilities thereunder are in lieu of, and Customer hereby waives, all other guarantees and warranties and all obligations and liabilities thereunder, expressed or implied arising by law or otherwise, including without limitation any implied warranty of fitness for a particular purpose or of merchantability, and all obligations and liabilities with respect to loss of use, indirect and consequential damages including but not limited to loss of profits or revenue, loss of use of equipment, costs of substitute equipment, or other down -time costs. Customer agrees CIC's maximum liability will be limited to the EXHIBIT A - ANNUAL PEOPLEWARE TOTAL CIC received in the most recent year, minus any funds owed or disbursed for support and enhancements. Page 4 of 9 Vol. 8 Pg..aa 1 Ikon- Employment - Independent of any other obligation under this Agreement, CUSTOMER and CIC agree to not intentionally, whether directly or indirectly, whether as an individual for its own account, for or with any other person, firm, corporation, partnership, joint venture, association, organization, or other entity whatsoever, interview or attempt to employ, contract with or otherwise obtain the services of a current or former employee of the other party without such party's approval, for a period of one (1) year after completion of this Agreement. The interviewing company agrees to inform the employee that notification must be made to their current (or past) employer prior to any offer being extended to the individual. This provision is not intended to restrict the civil rights or liberties of any private individual, but to curtail counter productive human resource depletion of one (1) party for the advantages of the other party while both parties have rights and obligations under this Agreement. Execution / Term - This Agreement is in full force and effect as of the date of execution, for one (1) year from the day and year first above written and shall be considered renewed annually by CIC's issuance of an invoice for this same EXHIBIT A - ANNUAL PEOPLEWARE TOTAL or in subsequent years, CIC's revised EXHIBIT A - ANNUAL PEOPLEWARE TOTAL and invoice paid by Customer, within thirty (30) days of each renewal date. Notwithstanding the foregoing, Customer may terminate this Agreement for cause upon ninety (90) days written notice to CIC and the EXHIBIT A - ANNUAL PEOPLEWARE TOTAL received by CIC in the most recent year, minus any funds owed or disbursed for support and enhancements, prorated through the date of such termination, returned to Customer, providing CIC is given such ninety (90) days to resolve the issues at hand to Customer's satisfaction. Either party may also terminate this Agreement in writing, at least ninety (90) days prior to each renewal date. Governing Law - This Agreement constitutes the entire Agreement between the parties, and shall be construed in accordance with the laws of the State of Colorado. Waiver — The waiver of one breach or default hereunder shall not constitute the waiver of any subsequent breach or default. Assignment — This Agreement shall be binding upon and shall inure solely to the benefit of the parties hereto and their respective successors in interest and not for the benefit of any other person or legal entity. Although CIC may assign data translation, installation, training, support and enhancement development to its vendors, distributors and/or subcontractors, CIC shall at all times be responsible for their performance. Entire Agreement -The Agreement and the attachments hereto represent the entire agreement between the parties and shall supersede all existing contracts and /or agreements previously executed between said parties, with respect to the subject matter hereof. All parties have negotiated this Agreement at arms length, and no party shall be deemed as the drafter of the Agreement for purpose of interpreting any potential ambiguities in the Agreement and each provision and Exhibit hereof, may be modified only in writing duly executed by all parties. In the event Customer issues a purchase order or other instrument for the Annual PEOPLEWARE and/or Products / Services herein specified, it is understood and agreed that such purchase order or other instrument is for the Customer's internal use and purpose only and shall in no way affect any of the terms and conditions of this Agreement. Page 5 of 8 Status - CIC shall be considered an independent contractor, and this Agreement does not constitute or imply that CIC is or will be an employee of Customer. Insurance — During the term of this Agreement, CIC shall carry and maintain Workmen's Compensation and Employer's Liability Insurance covering its employees in accordance with statutory requirements applicable to the performance of its business. Subiect HeadinQS -The subject headings of the paragraphs of this Agreement are included for purposes of convenience only, and shall not affect the construction or interpretation of its provision. Severabilitv - In the event that any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal or unenforceable in any respect, such provision shall be changed and interpreted to accomplish the objectives of such provision to the greatest extent possible under applicable law and the remaining provisions of this Agreement shall continue to remain in effect. Notices The notices to be given under this Agreement shall be made in writing and shall be sufficient if delivered personally or mailed by First Class United States Mail, postage prepaid, to the other party at the address previously indicated. The parties hereto have executed this Agreement the da and year first above 'tten. ./�%� :1� - By: Computer Information Concepts, Inc. Brazos County, Texas Page 6 of S Vol EXHIBIT A Annual PEOPLEWARE Agreement by and between Computer Information Concepts, Inc. (CIC) Brazos County, Texas, dated October 1, 2013 - October 31, 2014 ANNUAL PEOPLEWARE $ 0.00 Support - Operating Systems $ .00 - Server Farm "Without an On -Site Full Time Network Technician" $ .00 - Personal Computer / Server, Department and/or County File Server(s) "With an On -Site Full Time Network Technician" $ .00 - AS /400(s) $ 1,000.00 - Personal Computer / Server or Department File Server "Without an On -Site Full Time Network Technician" $ 1,500.00 - County File Server(s) "Without an On -Site Full Time Network Technician" CIC trained personnel will promptly respond by telephone, DESKTOP Response and/or ON- DEMAND Response to all connectivity and communication questions, problems, etc. encountered in the use of your hardware, operating systems, local area and wide area networks during operation of the following Application Systems and will inform, recommend and assist you in ordering / pre - testing all future operating system releases, enhancements and /or program temporary fixes from CIC's vendors necessary to maintain your hardware at a level supportable by CIC. On -Site operating system support and installation / configuration of new equipment is additional and will be invoiced in one (1) hour increments at CIC's then current travel & on -site hourly rates plus mileage, lodging and meals at cost and paid monthly to CIC by Customer upon receipt of invoice. 5,140.00 Support - Application Systems 4,945.00 Tax Collection Accounting (General Ledger, Banking & Investments, Daily Statement Balancing, PACS Integration, Cash Receipting, Taxes Payable) 195.00 INSTANT Sharing/ Seat -4 Seats 1,333.00 Enhancements -Application Systems 1,333.00 Tax Collection Accounting (General Ledger, Banking & Investments, Daily Statement Balancing, PACS Integration, Cash Receipting, Taxes Payable) $ 6,473.00 ANNUAL PEOPLEWARE TOTAL Page 7 of g "SAMPLE" EXHIBIT B# Annual PEOPLEWARE Agreement by and between Computer Information Concepts, Inc. (CIC) and Brazos County, Texas, dated October 1, 2013 — October 31, 2014 PRODUCTS / SERVICES TO BE PROVIDED: Description Otv Retail Discounted TOTAL RETAIL PRICE $x,xxx.xx TOTAL EXHIBIT PRICE $x,xxx•:x Miscellaneous Expenses, i.e.; travel, mileage, lodging, meals, etc., at cost, will be paid by Customer upon receipt of a separate CIC invoice. SCHEDULED DELIVERY: It is anticipated the Products / Services will be delivered / provided within thirty (30) days after CIC's receipt of this signed exhibit and your Check or Purchase Order. ACCEPTANCE / PAYMENT TERMS: To complete the ordering process, please: Mail a signed copy of this Exhibit along with your Check for the Total Exhibit Price to 2843 31st Avenue, Greeley, Colorado 80631 M01 2. Fax a signed copy of this Exhibit along with your Purchase Order for the Total Exhibit Price to (970) 330 -0839. Full Payment will then be due and payable upon delivery of the Products / Services. Failure to execute within twenty (20) days will render this Exhibit null and Vold. 0 Computer Information Concepts, Inc. Customer Exhibit Date Acceptance Date Page 8 of 8 AGREEMENT BETWEEN COUNTY-AND ENGINEER - THIS DOCUMENT HAS IMPORTANT LEGAL CONSEQUENCES; CONSULTATION WITH AN ATTORNEY IS ENCOURAGED WITH RESPECT TO ITS COMPLETION OR MODIFICATION. THIS AGREEMENT is made on the 24 day of September 2013, Between the COUNTY: BRAZOS COUNTY, TEXAS c/o Brazes County Commissioners' Court Attention: County Judge 200 South Texas Ave., Ste. 332 Bryan, Texas 77803 and the ENGINEER: CSC Engineering & Environmental__ 3407 Tabor Road Bryan. TX 77808 for the following PROJECT: Geotechnicai engineering, material testing and construction inspection services Blanket agreement from which purchase orders will be developed for individual scopes of work. The COUNTY and ENGINEER agree as set forth below. ARTICLE I ENGINEER'S RESPONSIBILITY 1.1 ENGINEER'S SERVICE 1.1.1 The ENGINEER'S services consist of those services performed by the ENGINEER, ENGINEER'S employees and the ENGINEER'S consultants as enumerated in Articles 2 and 3 of this Agreement. 1.1.2 The ENGINEER'S services shall be performed as expeditiously as is consistent with professional skill and care and the orderly progress of the Work. The ENGINEER shall submit for the COUNTY'S approval a schedule for the performance of the ENGINEER'S services which may be adjusted as the Project proceeds and shall include allowances for periods of time required for the COUNTY'S review and for approval of submissions by authorities having jurisdiction over the Project. Time limits established by this schedule approved by the Agree t Bctween Comfy end Engin= � -2 Page 1 of 10 - COUNTY - shall-not,- except -for reasonable- cause; be exceeded- by - the ENGINEER- or the COUNTY. ARTICLE 11 SCOPE OF ENGINEER'S BASIC SERVICES 2.1 DEFINITION 2.1.1 The ENGINEER'S Basic Services consist of those described in attached Exhibit "A" and incorporated by reference hereto — SCOPE OF BASIC SERVICES TO BE PROVIDED BY CSC En¢ineerine TO BRAZOS COUNTY. ARTICLE III ADDITIONAL SERVICES 3.1 GENERAL 3.1.1 The services described in attached Exhibit "A" as Additional Services are not included in the Basic Services. It is expressly understood and agreed that ENGINEER shall not furnish any of the additional services without the prior written authorization of the COUNTY or the COUNTY'S designee. The COUNTY shall have no obligation to pay for such additional services, which have been performed without the prior written authorization of the COUNTY as herein above provided. 3.1.2 Services which could possibly be required, but at the time of this Agreement were yet to be determined and which are not included in the Basic Services or Additional Services as identified and described in EXMBIT "A ", shall be considered Contingent Additional Services. A list of possible Contingent Additional Services that could be needed as the Project proceeds is included at the end of Exhibit "A." 3.1.3 It is expressly understood and agreed that the ENGINEER shall not furnish any of the Contingent Additional Services without the prior written authorization of the COUNTY or the COUNTY'S designee. The COUNTY shall have no obligation to pay for such Contingent Additional Services, which have been performed without the prior written authorization of the COUNTY as herein above provided. ARTICLE IV COUNTY'S RESPONSIBILITY 4.1 The COUNTY shall provide full information regarding requirements for the Project, including a program, which shall set forth the COUNTY's objective, schedules, constraints and criteria. 4.2 The COUNTY shall establish and update an overall budget for the Project, including the Construction Cost, the COUNTY'S other costs and reasonable contingencies related to all of these costs. 43 The COUNTY shall designate a representative authorized to act on the COUNTY'S behalf with respect to the Project. The COUNTY, or such authorized representative, shall render P Agrcemnn B<hvern County end Engineer �� sa e 2 of 10 V01- 14*r4 Pq, _ 4 decisions in atimely manner- pertaining to documents submitted by- the - ENGINEER in order- to - - -- - - avoid unreasonable delay in the orderly and sequential progress of the ENGINEER'S service. 4.4 The COUNTY shall give prompt written notice to the ENGINEER if the COUNTY becomes aware of any fault or defect in the Project or non - conformance with the contract documents. Any delay by the COUNTY in providing said notice shall not constitute a waiver, a bar or act to estop the COUNTY from exercising any of its rights under this contract. 4.5 Examine all studies, reports, sketches, drawings, specifications, proposals and other documents presented by the ENGINEER, obtain advice of an attorney, insurance counselor and other consultants as the COUNTY deems appropriate for such examination and render in writing decisions pertaining thereto within a reasonable time so as not to delay the services of the ENGINEER. 4.6 The proposed language of certificates or certifications requested of the ENGINEER or the ENGINEER'S consultants shall be submitted to the ENGINEER for review and approval at least 14 days prior to execution. The COUNTY shall not request certifications that would require knowledge or services beyond the scope of this Agreement. 4.7 The COUNTY shall also provide those specific items identified in the attached Exhibit A incorporated by reference hereto — ITEMS TO BE PROVIDED BY THE COUNTY TO THE ENGINEER. ARTICLE V CONSTRUCTION COST 5.1 DEFINITION 5.1.1 The Construction Cost shall be the total cost or estimated cost to the COUNTY of all elements of the Project designed or specified by the ENGINEER. 5.1.2 The Construction Cost shall include the cost at current market rates of labor and materials furnished by the COUNTY and equipment designed, specified, selected or specially provided by the ENGINEER, plus a reasonable allowance for the Contractor's overhead and profit. In addition, a reasonable allowance for contingencies shall be included for market conditions at the time of bidding and for changes in the work during construction. 5.1.3 Construction Cost does not include the compensation of the ENGINEER and the ENGINEER'S consultants, the costs of the land, right -of -way, financing or other costs which are the responsibility of the COUNTY. 5.2 RESPONSIBILITY FOR CONSTRUCTION COSTS 5.2.1 Evaluations of the COUNTY'S Project budget, preliminary estimates of Construction Cost and detailed estimates of Construction Cost, if any, prepared by the ENGINEER, represent the ENGINEER'S best judgment as a design professional familiar with the construction industry. It is recognized, however, that neither the ENGINEER nor the COUNTY has control over the cost of labor, materials or equipment, over the Contractor's methods of determining bid prices, or over competitive bidding, market or negotiating conditions. Accordingly, the ENGINEER cannot and does not warrant or represent that bids or negotiated prices will not vary from the Agreement Between County and Engineer - - -- - Page 3 of 10 - -- - - - COUNTY'S Project budget or -from any estimate of Construction Cost or evaluation prepared or agreed to by the ENGINEER. ARTICLE VI USE OF ENGINEER'S DRAWINGS, SPECIFICATIONS AND OTHER DOCUMENTS 6.1 The COUNTY shall be the absolute and unqualified owner of all drawings, preliminary layouts, record drawings, sketches and other documents prepared pursuant to this Agreement by the ENGINEER with the same force and effect as if the COUNTY prepared same. Copies of complete or partially completed mylar reproducible, preliminary layouts, record drawings, sketches and other documents prepared pursuant to this Agreement shall be delivered to the COUNTY when and if this Agreement is terminated or upon completion of this Agreement, whichever occurs first. The ENGINEER may retain one set of reproducible copies of the documents and these copies shall be for the ENGINEER'S sole use in preparation of studies or reports for the COUNTY. The ENGINEER is expressly prohibited from selling, licensing, or otherwise marketing or donating these documents, or using the documents in preparation of other work for any other client, without the prior express written percussion of the COUNTY. 6.2 All documents including reports, drawings and specifications prepared by the ENGINEER pursuant to this Agreement are instruments of service in respect of the Project. They are not intended or represented to be suitable for reuse by the COUNTY or others on extensions of the Project or on any other project. Any reuse without written verification or adaptation by the ENGINEER for the specific purposes intended will be at the COUNTY'S sole risk and without liability or legal exposure to the ENGINEER. Any such verification or adaptation will entitle the ENGINEER to further compensation at rates to be agreed upon by the COUNTY and the ENGINEER. 6.3 Submission or distribution of documents to meet official regulatory requirements or for similar purposes in connection with the Project is not to be construed as publication in derogation of the ENGINEER'S reserved rights. ARTICLE VII TERMINATION, SUSPENSION OR ABANDONMENT 7.1 This Agreement may be terminated by either party upon not less than fourteen (14) days written notice should the other parry fail to substantially perform in accordance with the terms of this Agreement through no fault of the party initiating the termination. 7.2 If the COUNTY suspends the Project for more than thirty (30) consecutive days, the ENGINEER shall be compensated for services performed prior to notice of such suspension. 7.3 This Agreement may be terminated by the COUNTY upon not less than fourteen (14) days written notice to the ENGINEER in the event that the Project is permanently abandoned. If the COUNTY abandons the Project for more than ninety (90) consecutive days, the ENGINEER may terminate this Agreement by giving written notice. 7.4 If the COUNTY fails to give prompt written authorization to proceed with any phase of services after completion of the immediately preceding phase, the ENGINEER may, after giving seven (7) days written notice to the COUNTY, suspend services under this Agreement. Agreement Between County and Engineer I d Page 4 of 10 g_ Page 7 5 - - -- Failure -of the- COUNTY -to make payments to the - ENGINEER in accordance -with this Agreement shall be considered substantial nonperformance and cause for termination. 7.6 If the COUNTY fails to make payment when due to the ENGINEER for services and expenses, the ENGINEER may, upon seven (7) days written notice to the COUNTY, suspend performance of services under this Agreement. Unless the ENGINEER receives payment in full within seven (7) days of the date of the notice, the suspension shall take effect without further notice. In the event of a suspension of services, the ENGINEER shall have no liability to the COUNTY for delay or damage caused by the COUNTY because of suspension of services. 7.7 In the event of termination that is not the fault of the ENGINEER, the ENGINEER shall be compensated for services performed prior to termination, together with Reimbursable Expenses, if any, then due. ARTICLE VIII MISCELLANEOUS PROVISIONS 8.1 Unless otherwise provided, this Agreement shall be governed by the law of the principal place of business of the COUNTY. Venue for any dispute or disagreement regarding the terms of this Agreement shall be in Brazos County, Texas. 8.2 Causes of action between the parties to this Agreement pertaining to acts or failures to act shall be deemed to have accrued and the applicable statutes of limitation shall commence to run not later than either the date of Substantial Completion, or the date of issuance of the final Certificate for Payment for acts or failures to act occurring after Substantial Completion. 8.3 The COUNTY and the ENGINEER, respectively, bind themselves, their partners, successors, assigns and legal representatives to the other party to this Agreement and to the partners, successors, assigns and legal representative of such other party with respect to all covenants of this Agreement. Neither the COUNTY nor the ENGINEER shall assign this Agreement without the express written consent of the other party. 8.4 This Agreement represents the entire integrated agreement between the COUNTY and the ENGINEER and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both the COUNTY and the ENGINEER. 8.5 Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the COUNTY or the ENGINEER. 8.6 Unless otherwise provided for in this Agreement, the ENGINEER and the ENGINEER'S consultants have no responsibility for the discovery, presence, handling, removal or disposal of or exposure of persons to, hazardous materials in any form at the Project site, including but not limited to asbestos, asbestos products, polychlorinated biphenyl (PCB) or other toxic substances. 8.7 The ENGINEER shall have the right to include representations of the design of the Project, including photographs, among the ENGINEER'S promotional professional materials. The ENGINEER'S materials shall not include the COUNTY'S confidential or proprietary information, if the COUNTY has previously advised the ENGINEER in writing of the specific information considered by the COUNTY to be confidential or proprietary. Agremmt Between Co®ty end Engineu - Pages of 10 8.8 COMPLIANCE AND STANDARDS. The ENGINEER agrees to perform the work hereunder in accordance with generally accepted standards applicable thereto, and shall use that degree of care and skill commensurate with the engineering profession to comply with all applicable state, federal and local laws, ordinances, rules and regulations relating to the work to be performed hereunder and the ENGINEER'S performance. 8.9 SURVEYING SERVICES: In accordance with the Professional Land Surveying Practices Act of 1989, the COUNTY is informed that any complaints about surveying services may be forwarded to the Texas Board of Professional Land Surveying, 7701 North Lamar, Suite 400, Austin, Texas 78752, (512) 452 -9427. 8.10 INDEMNIFICATION: ENGINEER shall save and hold harmless the COUNTY from and against any and all claims and liability due to activities of the ENGINEER, its agents or employees, performed under this Agreement and which result from any negligent act, error, or omission of the ENGINEER, or of any person employed by the ENGINEER The ENGINEER shall also save harmless the COUNTY from and against any and all expenses, including attorney's fees which might be incurred by the COUNTY in litigation, or otherwise, resisting said claims or liabilities which might be imposed on the COUNTY as the result of such activities by the ENGINEER, its agents or employees. 8.11 LIQUIDATED DAMAGES: It is acknowledged that the ENGINEER's failure to achieve substantial completion of the Work within the Contract Time provided by the Contract Documents will cause the COUNTY to incur substantial economic damages and losses of types and in amounts which are impossible to compute and ascertain with certainty as a basis for recovery by the COUNTY of actual damages, and that liquidated damages represent a fair, reasonable and appropriate estimate thereof. Accordingly, in lieu of actual damages for such delay, the ENGINEER agrees that liquidated damages may be assessed and recovered by the COUNTY as against ENGINEER and its Surety, in the event of delayed completion and without the COUNTY being required to present any evidence of the amount or character of actual damages sustained by reason thereof; therefore ENGINEER shall be liable to the COUNTY for payment of liquidated damages in the amount of _$0 for each day that Substantial Completion is delayed beyond the Contract Time as adjusted for time extensions provided by the Contract Documents. Such liquidated damages are intended to represent estimated actual damages and are not intended as a penalty, and ENGINEER shall pay them to COUNTY without limiting COUNTY's right to terminate this agreement for default as provided elsewhere herein. ARTICLE IX PAYMENTS TO THE ENGINEER 9.1 PAYMENTS ON ACCOUNT OF BASIC SERVICES 9.1.1 Upon approval by the COUNTY, or the COUNTY'S designee, payment for Basic Services shall be made monthly and shall be in proportion to services performed that month within each phase of service. Agreement Between County and Engineer p - Page 6 of 10 Vol. D //r 9.2 PAYMENTS ON ACCOUNT OF ADDITIONAL SERVICES -- - - - - - -- - - - 9.2.1 Upon approval by the COUNTY or the COUNTY'S designee of the ENGINEER'S statement of services rendered or expenses incurred, payment on account of the ENGINEER'S Additional Services and for Reimbursable Expenses shall be made monthly. 9.3 PAYMENTS WITHHELD 9.3.1 No deductions shall be made from the ENGINEER'S compensation on account of penalty, liquidated damages or other sums withheld from payments to Contractors, or on account of the cost of changes in the Work other than those for which the ENGINEER has been found to be liable. 9.4 ENGINEER'S ACCOUNTING RECORDS 9.4.1 Records of Reimbursable Expenses pertaining to Additional Services and services performed on an hourly basis shall be available to the COUNTY or the COUNTY'S authorized representative at mutually convenient times. 9.5 LIMIT OF APROPRIATION 9.5.1 Prior to the execution of this Agreement, the ENGINEER has been advised by the COUNTY and the ENGINEER fully understand and agrees, such understanding and agreement being of the absolute essence to this Agreement, that the total maximum compensation that ENGINEER may become entitled to hereunder, and the total maximum sum that the COUNTY shall become liable to pay to the ENGINEER hereunder, shall not, under any conditions, circumstances or interpretations hereof, exceed the sum certified as available by the County Auditor in the Auditor's Certificate attached hereto. ARTICLE X BASIS OF COMPENSATION The COUNTY shall compensate the ENGINEER from funds obtained through current revenue of Brazos County as follows: 10.1 BASIC COMPENSATION 10.1.1 For Basic Services, as described in Article 2, Basic Compensation shall be computed as follows: In accordance with the attached Exhibit "A" incorporated by reference hereto, SCHEDULE OF FEES. 10.2 COMPENSATION FOR ADDITIONAL SERVICES 10.2.1 For Additional Services of the ENGINEER, as described in Article 3, compensation shall be computed as follows: -- Agreement Between County and Engbxer Page 7 of 10 - -In accordance with-the attached Exhibit "A"incorporated by- reference hereto, SCHEDULE-OF FEES. 10.3 COMPENSATION FOR CONTINGENT ADDITIONAL SERVICES 10.3.1 For Contingent Additional Services of the ENGINEER, as described in Article 3, compensation shall be computed as follows: In accordance with the attached Exhibit "A" incorporated by reference hereto, SCHEDULE OF FEES. 10.3.2 Payments shall be made by the COUNTY in accordance with Texas Government Code Chapter 2251. The COUNTY shall pay the ENGINEER'S statement as approved by the COUNTY's designee within thirty (30) days after the COUNTY'S designee's approval of the same, provided that the approval or payment of any such statement shall not be considered to be evidence of performance by the ENGINEER to the point indicated by such statement or of receipt or acceptance by the COUNTY of the work covered by such statement. ARTICLE XI OTHER CONDITIONS OR SERVICES 11.1 INSURANCE 11.1.1 The ENGINEER shall file with the COUNTY a Certificate of Errors and Omissions Insurance having minimum limits of One Million and No /100 Dollars ($1,000,000.00) for each occurrence and annual One Million and No /100 Dollars ($1,000,000.00) aggregate. Such Errors and Omissions Insurance shall have a deductible not in excess of Two Hundred Thousand and No /100 Dollars ($200,000.00) self - insured. Such Certificate shall bear the endorsement "Not to be canceled without thirty (30) days prior notice to BRAZOS COUNTY, TEXAS." The ENGINEER shall maintain the Errors and Omissions Insurance at all times this Agreement is in effect and for a period of five (5) years after completion of the Project. Failure to maintain the required insurance shall be deemed to be a material breach of this Agreement. 11.1.2 The ENGINEER shall also provide Worker's Compensation, automobile and comprehensive general liability policies. The ENGINEER shall deliver the insurance certificates to the COUNTY. The coverage provided herein shall contain an endorsement providing thirty (30) days notice to the COUNTY prior to any cancellation of coverage. Said coverage shall be written by an insurer acceptable to the COUNTY and shall be in a form acceptable to the COUNTY. If the ENGINEER has canceled or allowed to lapse any of these insurance policies then the COUNTY may pay for such insurance and may hold the amount of such payment out of the ENGINEER's fees or be otherwise reimbursed. Failure to maintain the required insurance shall be deemed to be a material breach of this Agreement. 11.2 PERIODS OF SERVICE 11.2.1 The ENGINEER shall begin work immediately upon receipt of the Notice -to- Proceed in writing by the COUNTY or the COUNTY's designee. The project will proceed according to the schedule shown in Exhibit "A." The schedule makes certain assumptions regarding review processes and other activities that are beyond the control of the ENGINEER. Agreement Bctw County and Engineer r,_ ,v .�. .. �.' Page I of 10 11.2.2 - Working -days shall -be- defined as standard - workdays- between - Monday. and .Friday, -- . exclusive of holidays. 11.2.3 This schedule assumes an orderly progression of the ENGINEER'S services. Delays beyond the control of the ENGINEER may be cause for extension of this period of service, in which case the ENGINEER shall submit in writing to the COUNTY its request for such extensions a minimum of thirty (30) calendar days prior to the end of the affected service period. 11.2.4 if the COUNTY has requested significant modifications or changes in the general scope, extent or character of the Project, the time or performance of the ENGINEER'S services shall be adjusted equitably. --7- Agreement Between County and Engineer pap 9 Of tU Vol. / pg•— This Agreement entered into as of the day and year first written above. The undersigned officers and/or agents of the parties hereto are the properly authorized officials and have the necessary authority to execute this Agreement on behalf of the parties hereto, and each party hereby certifies to the other that any necessary resolution extending said authority have been duly passed and are now in force and effect. BRAZOSCO TY,TEXAS Duane Peters, County Judge Acting by and through the authority of the Brazos County Commissioners Court Attest: County Clerk Approved as to F Assistant County Attorney ENGINEERING FIRM M '3 by: M. rc K, Co\f ,ivLj Principal Agreement Between County end Fsgineer / n Page 10 of 10 Vol :P_9 . I I ATTACHMENT A Page 1 of 3 CSC ENGINEERING .B - ENVIRONMENTAL. CONSULTANTS, INIC_ CONSTRUCTION MATERIALS TESTING FEE SCHEDULE Bryan /College Station, Texas Enaineerina. Enallneerina Technician and Support Personnel Unit Prices (S) 1.00 Time Spent to Perform Services 1.01 Senior Engineer. Registered Professional Engineer- per hour 105.00 1.02 Leak Test Specialist- per hour 100.00 1.03 Certified Welding inspector - per hour 70.00 1.04 Project Manager (Project Coordination and Review of Test Reports) - per hour 85.00 1.05 Prodvction /Graphics - per hour 60.00 1.06 Senior Engineering Technician - per hour 5S.D0 1.07 Engineering Technician - per hour 42.00 2.00 Reimbursable Expenses Any other costs incurred by Consultant in connection with the.perfonnance of the work when required for compliance with Client's specifications, general or special conditions, other contract documents. or when otherwise recognized by Client, shill be reimbursable at cost plus 15 %. 3.00 Trip Charges 3.01 Contingent upon project location - No trip charge to projects within Bryan /College Station area Solis and Base MatedOIS 4.ea Identification and Classification Tests 4.01 Moisture Content (ASTM D 2216) 5.00 4.02 Liquid and Plastic Limits (ASTM D 43181 34•DD 4.03 Percent Passing No. 2D0 Sieve or a Single Sieve (ASTM D 1140) 16.00 4,04 Linear Bar Shrinkage (TEX- 107 -E, pad II) 25.00 4.05 Unit Weight and Unconfined Compressive Strength (ASTM D 21661 25.00 4.06 Specific Gravity (ASTM D 845) 50.00 4.07 Sieve Analysis, through No. 100 sieve (ASTM D 4221 45.00 4.08 Sieve Analysis of Bose Materials (ASTM C 1361 65.00 4A9 Dry Sieve Analysis of Lime Stabilized Sol (ASTM D421 of Sex- 101 -E, Pori III). each sieve 10.00 4.10 Hydrometer (ASTM 0 422) 110.00 4.11 Pin hole Dispersion Test (ASTM D 4647) 150.00 4.12 pH of Soil (ASTM D 4972) 15.00 5.00 Material Characteristics and Compaction Tests 5.01 Standard Proctor Compaction lest (ASTM D 698 / Tex -1 14 -El 125.00 5.02 Modified Proctor Compaction Test (ASTM D 15571 135.00 5.03 TXDOT Laboratory Compaction Test ITex- 113-E) 155.00 5.04 Wet Ball Mill (Tex- 116-E) 165.01) 5.05 Los Angeles Abrasion and Impact Test (ASTM C 131 or ASTM C $35) 255.00 5.06 Optimum Lime Content, pH Method (ASTM 0 6276) 110.06 5.07 Optimum Lime Content, Plasticity Index Method (Tex - 112 -El 160.00 5.08 Phenolphthalein Test 1000 5.09 California Bearing Ration (CBR) (ASTM D 1883), each specimen 250.00 5.10 Depth Check of Compacted Base or Lime Stabilized Material 10.00 5.11 Hydraulic Conductivity of Soils (ASTM D 50154) 180.00 5.12 Molding of Soil - Cement Compression Test Specimens (ASTM D 1632). 4 per set 100.00 5.13 Compression of Molded Soil- Cement Cylinders (ASTM D 1633). 4 per set 60.00 534 Moisture- Density Relations of Soil-Cement Mixtures (ASTM D 5581 125.00 5.15 Molding of Cement Treated Base Materials (TEX- 120 -E). 4 per set 140.00 5.16 Compression of Molded Cement Treated Base Materials (TEX - 120 -E), 4 per set 60.00 5.17 Soil/ Cement or Fly Ash Series (ASTM D 1632) 325.00 Field Compaction Testing 6.00 Nuclear Densities- by the Test (ASTM D 6938), minimum of 3 per trip, each 22.00 6.01 Field Stiffness Measurement with Humbolt a Stiffness Gauge, each 30.00 Vol. il Pg. ATTACHMENT A Page 2 of 3 CSC ENGINEERING & ENVIRONMENTAL CONSULTANTS, INC. 'CONSTRUCTION MATERIALS TESTING FEE SCHEDULE " Bryan /College Slation, Texas Concrete. Grout and Mortar UnR Prices (S) 7.00 Material Characteristics and Strength Tests 7.01 Costing of e'x 12" or 4" x 8" Test Cylinder (ASTM C 31) 12.50 7.02 Casting of 2 "x 2" Mortar Cube (ASTM C 1091 15.00 7.D3 Casting of Concrete Beam (ASTM C 31) 20.00 7.04 Costing of Lightweight Insulating Concrete Cylinder (ASTM C 4951 25.00 7.D5 Casting of 3.5 "x3.5" x7" Grout Specimen (ASTM C 10191 20.00 7.06 Compression of 6" x 12" or 4" x 8" Test Cylnder (ASTM C 39) 12.50 7.07 Compression of 2 "x 2" Mortar Cube (ASTM C 109) 15.00 7.08 Compression of Lightweight Insulating Concrete (ASTM C 4951 25.00 7.09 Compression of 3.5 "x3.5 "x7" Grout Specimen (ASTM C 1019) 40.00 7.10 Compression of 6" x 12" or 4" x 8" Test Cylinder (ASTM C 391, made by others 20.00 7.11 Flexural Strength of Beam (ASTM C 78 or ASTM C 293) 25.00 7.12 Air Content (ASTM C 173 or ASTM C 23 1) 15.00 7.13 Concrete Core Sampling (ASTM C 421, per inch of thickness 15.00 7.14 Patching Concrete Core Hole 10.00 7.15 Compression of Concrete Cores 50.01) 7.16 Unit Weight and Yield (ASTM C 1361 25.00 717 Sample Preparation Charge, masonry saw 15.00 Concrete Mix Verification - (includes: mixing the trial batch determining the slump, air 7.18 content, and yield: and molding 6 compressive strength or flexural strength specimens.) Regular Aggregate, per trial batch 550.00 Lightweight Aggregate or Flexural Batch, per trial batch 650.00 Aaareaate 8100 Material Characteristics 8.01 Sieve Analysis (ASTM C 136) Fine Aggregate 45.00 Coarse Aggregate 45.00 Base Coarse Materials 65.OD 8.02 Specific Gravity & Absorption Coarse Aggregate (ASTM C 127) 45.00 Fine Aggregate (ASTM C 128) 45.00 8.03 Unit Weight (ASTM C 29) dry rod or loose 45.00 8.04 Organic Impurities (ASTM C 40) 65.00 8.05 Cloy lumps /Friable Particles (ASTM C 1421 Fine Aggregates 45.OD Coarse Aggregates 70.00 B06 Sulfate Soundness (ASTM C 881.5 cycles 600.00 8.07 Materials Finer than No. 200 Sieve in Mineral Aggregates by Washing 35.00 Asphalt 9.00 Material Characteristics 9.01 Sieve Analysis (ASTM C 136) or (Tax- 200-F) 45.00 9,02 Asphalt Content (ASTM D 21721 or Ilex- 236 -F) 110.00 9.03 HVEEM Stability (ASTM D 1560) or (Tex- 208-F) - 3 per set 150.00 9.04 Nuclear Density Test (ASTM D 29501 22•DO 9.05 Bulk Specific Grovlty (ASTM D 27261 or Ilex- 207 -F) - 3 per set 45.00 9.06 Theoretical Maximum Specific Gravity (ASTM D 2041) or (Tex- 227 -F) 40.00 9.D7 HMAC Core Sampling (ASTM D 979 or Tex - 222 -F) 30.00 9.08 Determinaton of Air Voids of HMAC Cue (ASTM D 3203) 15.00 9.09 Thickness Determination of HMAC Core (ASTM D 35491 5.00 9.10 Patching HMAC Core Hole 10.00 Vol __ lv&;6 P9.75 T ATTACHMENT A Page 3 of 3 CSC ENGINEERING & ENVIRONMENTAL CONSULTANTS, INC. CONSTRUCTION MATERIALS TESTING FEE SCHEDULE" Bryan /College Station, Texas Brick Unit Prices ($T 10.00 Material Characteristics 10.01 Compressive Test iASTM E 447}, brick, set of 5 or less 115.00 10.02 Absorption (ASTM C 671, brick 24 tour submersion, set of 5 or less 100.0D 10.03 Saturation Coefficient (ASTM C 67), brick, set of 5 or less 105.00 10.04 Efflorescence (ASTM C 67), brick, set of 5 or less 125.00 10.05 Modulus of Rupture (ASTM C 67). brick set of 5 or less 85.00 10.06 Density, Porosity, Specific Gravity, brick Floor Flatness fFrl/ Levelness (FL) 11.00 Floor Flatness/ Floor Levelness Testing, Type If - FACE a Model 2272 Dipstick Floor Profiler, per trip 750.00 Concrete Moisture Vapor Emission Rate 12.00 Moisture vapor Emission Rate Test Kit (ASTM F 1869), each 65.00 leak Testina 13.00 Curtain Walls, Exterior Windows, Skylights and Doors (ASTM E 1105) By Quote 13.01 Feld Measurement of Air Leakage through Installed Exterior Windows and Doom (ASTM E•783) By Quote 13.02 Quality Assurance and Diagnostic Water Leakage Field Check of Instated Storefronts, Curtain Walls, By Quote and Sloped Glaiina Systems (AAMA 501.2 -031 Notes: I. The lump sum rate associated with collecting concrete cylinders, beams, grout specimens or mortar cubes from the site on the day following the casting will be $40 within the Bryan /College Station area if no other testing is performed on the "pick -up" date and a "special" hip has to be made to the site. It a "pick -up" has to be made outside the Bryan / Colege area, additional labor and /or mileage charges will be required and will be dependent upon the distance of the project locations from CME's offices. 2. A minimum of $50 will be charged for observatlon time, retrieval of test data, and reporting of test data for testing projects less than $500. 3. Rush testing assignments requiring shorter than normal testing turnaround time or requiring labor overtime will be subject to a surcharge Ito be negotiated). 4. All labor charges are billed on a portal to portal basis from our office. Engineering consultation and evaluation in connection with any laboratory testing or field inspection services will be charged at the indicated rate. 5. Engineering consultaton and evaluation in connection with any laboratory testing or field inspection services will be charged at the Indicated rate. 6. A minimum charge of 4 hours will be incurred for all inspections performed by Certified welding Inspectors. 7. An overtime rate of 1.5 tknes the regular hourly rate will be charged for services conducted in the field on Saturday. Sunday or Holidays. Vol _ C p9'52 q ryBNa��B � 4;4 s N Si z— o o a dT' j �Ndod N Q < c C 3~ Y T ry W apc L A i5 M M N `o ME Vol _ C p9'52 INVITATION TO BID TEMPORARY EMPLOYMENT ANNUAL CONTRACT BRAZOS COUNTY PURCHASING DEPT 200 South Texas Ave, Suite 352 Bid Request No. 2013 -69 Bryan, Texas 77803 Page 1 of 12 Pages Telephone (979) 361 -4294 Bids will be received at the Brazos County Administration Building, Purchasing Department, 200 South Texas Ave Suite 352, Bryan, Texas until 2.00 %ni., Tuesday, July 2, 2013, at which time bids will be publicly opened and read aloud. Bids are solicited for furnishing the merchandise, supplies, service, and/or equipment set forth in this bid request for a two (2) year period beginning July 9. 2013 throueh May 31, 2015 in accordance with the following Conditions of Bidding. B. CONDITIONS OF BIDDING The following instructions apply to all bids and become a part of terms and conditions of any bid submitted to the Brazos County Purchasing Office, unless otherwise, specified elsewhere in this bid request. All bidders are required to be informed of these Terms and Conditions and will be held responsible for having done so: 1. Definitions: In order to simplify the language throughout this bid, the following definitions shall apply: a. BRAZOS COUNTY - Same as County. b. COMMISSIONERS' COURT - The elected officials of Brazos County, Texas given the authority to exercise such powers and jurisdiction of all county business as conferred by the State Constitution and Laws. C. CONTRACT - An agreement between the County and a Supplier to furnish supplies and/or services over a designated period of time during which repeated purchases are made of the commodity specified. d. CONTRACTOR - The successful Bidder(s) of this bid request. e. COUNTY - The government of Brazos County, Texas and its authorized representative. f. SUB - CONTRACTOR - Any contractor hired by the Contractor or Supplier to furnish materials and services specified in this bid request. g. SUPPLIER - Same as Contractor. h. VENDOR - Same as Contractor 2. Upon acceptance and approval by the Commissioners' Court, this bid effects a working contract between Brazos County and the successful bidder for the period designated. Pg.. o�b� I Bid Continuation Sheet Bid Request No. 2013 -69 BRAZOS COUNTY, TEXAS Page 2 of 12 Pages 3. Bids must be received by the Purchasing Office prior to the time and date specified. The mere fact that the bid was dispatched will not be considered; the bidder must have the bid actually delivered. 4. The County reserves the right to accept or reject in part or in whole, any bids submitted, and to waive any technicalities for the best interest of the County. S. Brazos County shall not be responsible for any verbal communication between any employee of the County and any potential bidder. Only written specifications and written price quotations will be considered. 6. Brazos County reserves the right to reject any bid that does not fully respond to each specified item. 7. Bidder must include Employer Identification Number for the bid to be valid. Should there be a change in ownership or management; the contract shall be canceled unless a mutual agreement is reached with the new owner or manager to continue the contract with its present provisions and prices. This contract is nontransferable and may not be reassigned by either party. 9. The County may cancel this contract at any time for any reason, provided a thirty - day written notice is given. 10. The bid award shall be based on, but not necessarily limited to, the following factors: a. Special needs and requirements of Brazos County b. Cost C. Response Time d. References C. The ability and quality of testing and training f. Brazos County's experience with products /services bid g. Vendor's past performance record with Brazos County. 11. Although the cost of products to be provided is an essential part of the Bid, Brazos County is not obligated to award a contract on the sole basis of cost but will award to vendor considered to be the best value to Brazos County. 12. Acceptance of merchandise, work, and/or equipment provided shall be made by the County at the sole discretion of the Commissioners Court when all terms and conditions of the contract and specifications have been met to its satisfaction, including the submission to the County of any and all documentation as may be required. 13. Title and Risk of Loss of the goods shall not pass to Brazos County until the County actually accepts and takes possession of the goods at the point or points of delivery. - - -/8,� Pc Bid Continuation Sheet Bid Request No. 2013 -69 BRAZOS COUNTY, TEXAS Page 3 of 12 Pages 14. This agreement shall be governed by the Uniform Commercial Code as adopted in the State of Texas as effective and in force on the date of this agreement. 15, Bids must be submitted on quantities and units of measure specified by the bid documents. In the event of errors in extended prices the unit price shall govern. Any suggested change in quantity on the part of the bidder to secure better price or delivery is welcomed and may be given consideration provided that the bidder also bids on the quantity specified. 16. Bids must specify the number of consecutive calendar days required to deliver the commodities under normal conditions. Failure to specify delivery time will be considered reason enough to cause the bid to be disregarded. Delivery time quoted will be given consideration in awarding orders. If delivery is not made within a reasonable time of the specified delivery in the bid, the entire order or contract may be canceled and the bidder barred from quoting in future bids. 17. Bids cannot be altered after receiving time. No bid may be withdrawn after opening time without acceptable reason and with the approval of the Purchasing Agent. 18. Bids must be submitted on this form and returned in a sealed enveloRg clearly marked with Vendor Name and Bid Number to ensure proper recognition upon its arrival. Bids will not be considered if submitted by telephone, fax or any other means of rapid dispatch, nor will a bid be considered if submitted to any other person or department other than specifically instructed. Bids received after the expressed date and time listed in this bid will be returned unopened to the vendor. Bids submitted by any other person or department other than the Brazos County Purchasing Department will not be accepted. 19. If vendor in receipt of notice is unable to bid, the bid should be submitted as a "No Bid" and returned to the Purchasing Department before opening time. This is necessary if vendor wants to remain on vendor list and receive future bid notifications. 20. Bids must show full firm name, mailing address and telephone number and be manually signed by an authorized sales or quotation representative of the bidder. Firm name and authorized signature shall appear in each space provided. 21. In the event of a needed change in the specifications sent to the bidder, it is understood that all the foregoing terms shall apply to the addendum or addenda. 22. It is our policy not to furnish bid results over the phone. Bid results and tabulation sheets will be posted on the Brazos County web site, Brazos Valley Online Bidding System (www.brazosbid.cstx.eov) after bid award by Commissioner's Court. r� Bid Continuation Sheet Bid Request No. 2013 -69 BRAZOS COUNTY, TEXAS Page 4 of 12 Pages 23. Brazos County reserves the right to extend this contract annually for a maximum of three (3) additional one (1) year periods with no changes in the terms or conditions of this contract, if agreed upon by both parties. 24. The successful offeror agrees to extend prices and terms to all entities that has entered or will enter into joint purchasing inter -local cooperation agreement(s) with Brazos County. 25. Three (3) references are to be provided by bidder. Failure to submit references may result in disqualification of bid. 26. Contractor shall observe and comply with all federal, state and local laws, safety, and health regulations, ordinances, and all regulations which in any manner effect conduct of the work or services being performed. 27. Any variation from the specifications in this bid document must be indicated on the bid or on a separate attachment to the bid and labeled as such. 28. The County does not guarantee to purchase any minimum or maximum quantities of service/hours. If any quantities are listed in the bid, they are estimated quantities used for calculating purposes only. 29. In the event the Supplier is unable to furnish any service or temporary employee within a reasonable time after order is placed due to strikes, war or any reason beyond the Supplier's control, the County reserves the right to purchase these items from any source, without causing this contract to be canceled. 30. The successful vendor should submit itemized invoices with clearly marked remittance copies to the following address; ATTN: Auditors 200 South Texas Ave, Suite 218 Bryan, TX 77803 Statements of accounts will not be sufficient to warrant payment. Unless other arrangements have been made; all invoices to be paid in full within 30 days after satisfactory delivery of commodities and or services and receipt of invoice at the listed address. Checks will be made payable to the successful vendor only, and shat l not include sub - contractors, assignees, or any other party. 31. As a governmental subdivision, Brazos County is exempt from most types of taxes, including but not limited to sales tax, excise tax, and import duties. Such costs must not be included in bid prices. Tax Exemption Certificates can be obtained upon request by contacting the Brazos County Purchasing Department - (979)361 -4290. 32. Upon acceptance of a purchase order for any commodity or materials purchased by Brazos County, the vendor agrees to protect the county from any claim Vol Aeo Pg.__V1J-_GQ Bid Continuation Sheet BRAZOS COUNTY, TEXAS Bid Request No. 2013 -69 Page 5 of 12 Pages involving patent right infringement, copyright infringement, sales franchise disputes. 33. Unless otherwise specified, all items ordered from the successful vendor must be new, unused, and in first class condition. Products usually packaged for commercial sale shall be fiunished in proper container so as to facilitate storage and handling. 34. Potential Vendors are advised they may have disclosure requirement pursuant to Texas Local Government Code, Chapter 176. This law requires persons desiring to do business with the County to disclose any gifts that have an aggregate value in excess of $250.00 given to any employee of the County, County Official to the County Official's family members or employment of any employee of the County, County Official or the County Official's family members during the preceding twelve (12) month period. The disclosure questionnaire must be filed with the Brazos County Clerk. Refer to Texas Local Government Code, Chapter 176 for the details of this law. 35. Bidder understands that Brazos County is a government subject to Texas State and Federal public information statutes. Bidder hereby waives any obligation to the release to the public of any documents submitted in accordance with this bid. 36. In the event of a needed change in the specifications, it is understood that all the foregoing terms shall apply to the addendum or addenda. The addendum shall be posted to the Online Bidding System at http: //brazosbid.estx.gov /. 37. Questions and inquiries about this bid should be submitted in writing via the Q &A feature available through the Brazos Valley Online Bidding System at htto: #brazosbid.estx.gov/. The deadline for submitting written requests for clarification or questions is Monday, June 24, 2013 at 5:00 p.m. Central Standard Time. C. SPECIAL PROVISIONS The Vendor assumes full responsibility for the temporary employee, and hereby releases, relinquishes, and discharges the County, its officers, agents, and employees from all claims, demands, and causes of action of every kind and character, including the cost of defense thereof, for any injury to or death of any person (whether employees of either parry or other third parties) and any loss of or damage to any property (whether property of either of the parties hereto, their employees, or of third parties) that is caused by or alleged to be caused by, arising out of, or in connection with the temporary employee's work to be performed hereunder. This release shall apply regardless of whether said claims, demands, and causes of action are cover m whole or in part by insurance, and in the event of injury, death, property damage, or loss suffered by the Contractor, any subcontractor, or any person or organization directly or indirectly employed by any of them to perform or furnish work. Pg 01- G _. Bid Continuation Sheet BRAZOS COUNTY, TEXAS Q Bid Request No. 2013 -69 Page 6 of 12 Pages The Bidder shall instruct his insurance agent or carrier to furnish to the County a Certificate of Insurance attesting to the issuance of the following parts of this section. Please note that such Certificates of Insurance and any required bonds must be issued and then approved by Brazos County Risk Management. The Certificate of Insurance must be approved by Risk Management before any services and or deliveries can be made. 2. The Bidder shall furnish and keep in full force the following insurance during the term of this Contract: a. Statutory Workmen's Compensation and Employer's Liability Insurance with waiver of subrogation. b. General Liability with limits for bodily injury and for property damages of not less than $1,000,000 CSL with Brazos County named as an additional insured. C. Comprehensive Automotive Liability with single limits of $1,000,000 for Bodily Injury and Property Damage Liability. All of the aforementioned policies and Certificates of Insurance should be issued immediately after the Bidder receives notification of award. 4. The Vendor agrees to hold harmless Brazos County from any and all claims and liability due to the acts of the Vendor's employees and the operation of his equipment. The Vendor also agrees to hold harmless Brazos County from any and all expenses, including attorney fees, incurred by Brazos County in litigation or otherwise resisting such claims or liabilities as a result of the Vendor's employees' activities. Further, the Vendor agrees to protect, indemnify and hold harmless Brazos County from and against all claims, demands and causes of action of every kind and character brought by any employees of the Vendor against Brazos County due to personal injuries and/or death to such employee resulting from any neglect act, by either commission or omission on the part of the vendor or Brazos County. Vol _� Pg..MA E. REFERENCES Vendors shall provide a list of at least three (3) references, where work comparable in quality and scope to that specified has been performed within the past five (5) years. This list should include the names, phone number and email of the company /entity for which the prior work was performed to contact these references. A negative reference may be grounds for disqualification of bid. Company /Entity: City of College Station Utility Dept. Contact: Ms. Joyce Duda Phone: 979-764-3551 Email: iudaA(a:cstx.aov s y Company/Entity: Brazos County Support Services Contact: Ms. Angie Stennett Phone: 979 -361 -5740 Email: asennett(dbrazoseountvtxsov Company /Entity: Brazos Valley Fair & Expo Contact: Karl Hengst Phone: 979 -821 -1438 Email: kgettgst @brazoscountyexpo.com xx r Vol.._ 8 . P9 .93 F. SPECIFICATIONS The purpose and intention of this bid is for Brazos County to receive written quotations on an hourly rate for Temporary Personnel Service with the minimum requirements as follows: 1. Awardees will comply with all State, Federal, and local laws including the Americans With Disabilities Act, Title VII of the Civil Rights Act of 1964, Age Discrimination in Employment Act, and Civil Rights Act of 199 1) as to treatment and compensation of its employees. Brazos County shall make no payments to individual workers. 2. Brazos County has.the right to control the details of the temporary employee's work while assigned to Brazos County. Brazos County estimates a total of 3,000 hours for temporary services are needed for the one year period of this price agreement. It is specifically understood and agreed that these hours are approximate and any increased hours will be paid for with the quoted multiplier. Brazos County does not guarantee any number of hours or pay any minimum number of hours per employee. It is further understood that the supplier shall not have any claim against Brazos County for hours less than the estimated amount. 4. The specified list of temporary employment positions are the different types of personnel that may be needed by Brazos County. Vendor must use (Section G) of this bid for quoting the multiplier, that will be used for each individual position listed, through the term ofthe contract. 5. Award criteria shall be based on but not limited to the multiplier for each position type listed, response time, the ability and quality of testing and training and references. A primary and secondary Vendor will be designated. In the event that the primary Vendor cannot respond to a request for a temporary employee, Brazos County will move to the secondary Vendor for back-up coverage. 6. Multipliers quoted shall be firm for two (2) years and shall be binding for the Vendor that is selected as the primary vendor. 7. Listed in Section G. Quotation, is the description of the type of positions needed for temporary employees along with the appropriate hourly pay rate that is to be paid to that temporary employee for the skills specified for that position. Vendor is to provide the multiplier used for each position listed. The multiplier is considered the percentage or number that will be multiplied by the hourly rate given to get a total cost for the temporary employee. 8. All approved applicants will be initially hired and employed by the Vendor and all related payroll and admin will be the responsibility of the Vendor. The multiplier given by Vendor in the submitted bid will cover all temporary employees' payroll Bid Continuation Sheet Bid Request No. 2013 -69 BRAZOS COUNTY, TEXAS Page 9 of 12 Pages Fo. administration cost including SUTA, FUTA, FICA, and workers compensation insurance. 9. Please submit a draft of contract services to include: a) description of Vendor and services provided b) applicant employee testing conducted by Vendor c) employee training conducted by Vendor d) statement about worker's compensation and liability insurance coverage G. QUOTATIONS Quantities listed are estimates of our anticipated needs and will be used for tabulation purposes only. The specified estimates are not guaranteed minimums. Vendor must fill in the multiplier that will apply for the contract period. 1. RECEPTIONIST: 100 Hours Hourly Rate: $11.67 Multiplier: 1.3479 Bill Rate: $15.73 Places, receives and routes phone calls. Provides general information to callers or visitors. Greets and directs visitors. Provides telephone directory assistance. Takes telephone messages. Additional duties may include: opening, delivering and sending mail; using photocopying and facsimile machine, typing general letters or information on a typewriter. 2. CLERK: 400 Hours Hourly Rate: $12.26 Multiplier: 1.3475 Bill Rate: $16.52 Ability to process information from several sources according to established guidelines; compiles information for and types /reviews /proofreads documents, reports, forms, etc.; occasionally types memos and correspondence; researches and corrects general problems; analyzes and posts information to records, reports, cards and files; answers general inquiries; routes call /visitors to appropriate source. Must have knowledge of general office practices and procedures and ability to operate general office equipment such as typewriter, computer, adding machine, copying machine, etc. Typing/data entry speed of 40 wpm. Must have knowledge of specified software (basic knowledge and skill -not advanced). 3. SECRETARY: 500 Hours Hourly Rate: $11.11 Multiplier: 1.3474 Bill Rate: $14.97 Ability to perform a variety of office tasks such as answering a multi -phone line, answers questions according to established guidelines; routes calls /visitors to appropriate source; /d,jO 'i ��J Bid Continuation Sheet Bid Request No. 2013 -69 BRAZOS COUNTY, TEXAS Page 10 of 12 Pages types and proofreads reports and other correspondence on typewriters or on a word processor /computer; composes correspondence and memos; opens and distributes mail; files/retrieves documents; may schedule appointments and make travel arrangements. Must have knowledge of general office practicestprocedures and equipment such as computer, typewriter, copying machine, adding machine, etc. Typing/data entry speed of 60 wpm. Prefer experience on equipment and software specified (basic knowledge and skills -not advanced). 4. ADMINISTRATIVE ASST:500 Hours Hourly Rate: $14.22 Multiplier: 1.3474 Bill Rate: ILLL6 Ability to operate standard office equipment such as multi -line telephones, personal computer, copy machine and 10 key calculator. Must have knowledge of general Microsoft office programs with typingl data entry speed of 40 wpm. Must be able to file both alphabetically and chronologically; communicate effectively, both in writing and orally. Must have strong interpersonal skills and professional appearance. Must be able to work within procedures established by the department. Must be able to provide voice operator panel (polycom system) relief and assist receptionist as needed. Must be able to do light physical requirements that may include lifting 20 -30 lb. boxes. A high school diploma, valid Texas driver's license, and personal operational automobile is required. If employed by Health Department, person must have ability to speak, read, and write in the Spanish language. 5. ACCOUNTING CLERK:125Hours Hourly Rate: $12.88 Multiplier: 1.3478 Bill Rate: $17.36 Working experience in accounting, some typing and answering inquiries required and knowledge of accounting principals, 10 key by touch. Must have the ability to handle monies and be familiar with banking procedures. Skill in reading computer readouts and conduct basic research. Knowledge ofaccounting principles. 6. EXECUTIVE ASSISTANT: 150 Hours Hourly Rate: $17.31 Multiplier: 1.3478 Bill Rate: $29.33 Direct assistant to Division Director, Elected Official or Department Head. Must have excellent computer, organizational, and management skills. Experience in this position is necessary. 7. BURLDING & GROUNDS WORKER 600Hours Hourly Rate:$12.88 Multiplierl.3967 Bill Rate $17.99May work inside or outside in a wide range of weather conditions. Assists in setting -up and tearing -down tables, chairs, staging and all other event related equipment. Cleans restrooms, meeting rooms, event rooms, offices, concession areas, horse stalls, cattle pens, bleachers, parking lots and all other event facility areas as needed. Assists in all types of maintenance related projects. Must be able to work nights and weekends as needed. Must be able to lift a minimum of 50 pounds. minimum of 50 pounds. Vctl �� 1q Bid Continuation Sheet BRAZOS COUNTY, TEXAS Biel Request No. 2013 -69 Page 11 of 12 Pages 8.Number of hours worked before Brazos County can hire the temporary employee 320 9.Multiplier for temporary employees for administration level positions to Executive positions and skills not listed. If there are different multipliers that might apply to the range of positions listed, Vendor may break up the positions on a separate piece of paper and submit it will the bid submission. Multiplier: 1.3475 10. Multiplier for temporary employees for janitorial level positions to constructions type positions and skills not listed. If there are different multipliers that might apply to the range of positions listed, Vendor may break up the positions on a separate piece ofpaper and submit it will the bid submission. Multiplier: 1.3978 / b P(; ��? Bid Continuation Sheet BRAZOS COUNTY, TEXAS H. CERTIFICATION OF BID Bid Request No. 2013 -69 Page 12 of 12 Pages INVITATION TO BID 2013 -69 TEMPORARY EMPLOYMENT CONTRACT The undersigned affirms that they are duly authorized to execute this contract, that this bid has not been prepared in collusion with any other vendor, and that the contents of this bid have not been communicated to any other vendor prior to the official opening of this bid. SIGNED BY:�Js��l� TYPED NAME: W.A. (Al) Ramomeier TITLE: Franchise Owner COMPANY NAME: Express Employment Professionals 1863 Briarcrest PHONE: 979- 776 -4455 MAILING ADDRESS: 1863 Briarcrest Drive P.O. Box or Street Bryan, Texas 77802 -3453 City TX Zip EMAILADDRESS: wa.rampmeier @expresspros.com VENDOR IDENTIFICATION NUMBER: 84- 0909680 CORPORATE SEAL IF SUBMITTED BY A CORPORATION END OF BID REQUEST NO. 2013-69 **************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** By signing below, Brazos County agrees that this bid, 2013 -69, will be awarded as dictated on the associated bid tabulation sheet, to the vendor whose name appears above and both parties agree to the terms and conditions contained herein. By: Brazos County Commissioner's a� AYPROVED,� Attest: Brazos County Cler k 9�3� Duane Peters Date County Judge _ f- �.+f7 Pg Oki COMMISSIONER COURT MINUTES OF SEPTEMBER 24, 2013 ARE CONTINUED IN VOLUME 187 PAGE 1 r COMMISSIONER COURT MINUTES OF SEPTEMBER 24, 2013 ARE CONTINUED FROM VOLUME 186 4 Vol. rZ Pg. /_ I Bid Request No. 2013 -69 Response to F. Specifications Item 9. a -d �% J'pg._._� Company Overview Express Services, Inc., the international headquarters of Express Employment Professionals, has over 570 locally owned locations in the U.S., Canada, and South Africa. In the 30 years since the company's inception, we have grown to rank as the largest privately owned staffing company in North America. In addition, Express puts over 335,000 people to work each year and averages over two million hours worked by our associates each week. In 1998, our operating system became ISO registered. What this means to Brazos County is that you receive the best of both worlds: local ownership coupled with a proven operating system for consistency throughout our company. Our owners are all accomplished professionals, with quality staff whose reputations and financial well being are at stake in their own communities. They are always available and ready to service their clients 24 -hours a day, seven days a week. A franchised staffing service offers the benefits of a local owner backed by a corporate support team of 200 employees. In 2009, the Small Business Administration affirmed that Express Employment Professionals franchise owners can be designated as small business owners. Any business with federal contracts exceeding $500,000 must submit a Small Business Subcontractors Plan detailing how much of their subcontracting budget will be spent with small businesses. Working with Express goes toward your plan. Express Employment Professionals has extensive expertise in the staffing and human resources arena. This has enabled Express to assist thousands of clients each year, including nearly half of the Fortune 500 companies, in devising and sustaining effective staffing strategies. The most fundamental asset of Express is our strong culture of values and integrity. This is the comerstone to our incredible growth. We will provide services to Brazos County in a manner consistent with our values and with the standards of success of Brazos County. Express Employment Professionals is an organization allied with local companies and people who trust us to safeguard their continued success and growth. We differentiate ourselves by listening and identifying customer needs. Express provides and implements custom business solutions that lead to greater productivity, stability, and an increased bottom line. f Our staffing solutions include professional, administrative, and commercial staffing. These services are provided through traditional temporary/contract staffing, onsite staffing, and evaluation and direct hire. Our ISO 9001:2000 certified process includes recruiting, interviewing, screening, testing, reference checking, drug screening, and conducting employee specific orientations. Additionally, Express provides customized HR solutions such as our HR Hotline, Organizational Effectiveness Survey, HR and Safety audits, onsite training, and employee handbook creation. Express expanded into this market 24 years ago and serves the Brazos Valley areas. Franchisee Al Rampmeier has 52 years of experience in human resources and staffing. He is a Vietnam veteran and Express is a SBA recognized locally owned small business. The Express team has 142 years of combined staffing and human resources experience and is well equipped to meet your organization's individual needs. /89 Pg. Services Overview Staffing Traditional temporary/ contract staffing — Helps your company remain productive when core staff members are out on vacation or sick leave, or when you need assistance with special projects. Evaluation hire — Provides you with the critical opportunity to review a prospective candidate's work habits, skill level, etc. for a predetermined period of time prior to adding that person to your core staff. After the trial period, you have the opportunity to hire the associate full -time if you believe he or she matches your needs. Direct hire /search — Involves outsourcing the hassle of the recruiting and screening process of full -time employees. Additionally, it provides you access to the extensive Express database of candidates. Onsite services — Allows for the onsite administration of your company's entire flexible workforce or assumption of any level of onsite management responsibility your workforce demands. HR Services HR Hotline — A subscription to the HR Hotline gives you direct access to Express's toll - free number so you can speak with human resource experts who can provide daily problem solving and coaching on an array of human resource issues. organizational Effectiveness Survey — This employee satisfaction survey is designed to gather information from defined audiences to set benchmarks to measure your company's performance. It will help you identify what is going well in your organization and offer suggestions for areas that need improvement. Employee handbook creation /review — By providing employees a handbook and keeping it updated, your employees will know what is expected of them and you will better protect yourself from compliance issues and employment litigation. Express can review existing handbooks to determine the need for a new one and create a new customized handbook. Human resources audit —Express Employment Professionals' unique HR audit focuses on all major areas of organizational compliance. Periodic audits help you develop good business practices and sensitivities to the many areas of exposure found in today's workplace. Safety program review — Risk management specialists will assist you with written safety elements, workers' compensation loss history and analysis, OSHA requirements and record keeping, and hazard assessment. Review of specific areas or programs by a risk management specialist is also available. Onsite training/ workshops — Express offers several leadership, management and human resource onsite training courses, Y� Testing Overview Elevate your workforce with workers who meet your needs. Express Employment Professionals tests every applicant in relevant areas and can perform additional testing and training tailored to your specific situation. Examples and /or demos are available upon request. Administrative workers complete these general clerical tests: • Basic computer skills (word, Excel, etc.) • 10-key • Spelling • Math • Basic office skills In addition, we test administrative workers' skills in their specific areas: • Accounting • Call center • Customer service • Sales • Legal • Information technology • Medical office Our hands -on and computerized tests include: • Manual dexterity • Workplace safety • Inventory • General maintenance Industrial math Assembly Warehouse Electronics • Industrial skills • Manufacturing skills VOL _�'� pg. =_ Behavioral Testing When you use Express Employment Professionals to find workers, you receive employees with not only the right skills, but who are also the right fit. Express can evaluate an applicant's likelihood of success in a particular position and determine if the job is something they will enjoy doing. We can also have applicants complete integrity testing to determine the probability of violent, dishonest, or unreliable behavior and avoid placing applicants with those tendencies. Performance Testing In addition to skills testing, Express can test applicants to determine potential performance and integrity issues. We can evaluate an applicant's likelihood of success in a particular position and if it is something they will enjoy doing. We also recognize that a common problem in hiring is finding workers who are not only qualified but also have high standards. Our employees complete integrity testing so we can determine the probability of violent, dishonest, fraudulent, or undependable behavior, or theft, and avoid placing people with these tendencies. Employee Testing To ensure associates are ready to work the first day of an assignment, Express can prepare them with Employee Readiness Training. ERT trains associates on communication and interpersonal skills, basic safety education, and policies and procedures specific to you and Express. The goal of ERT is to improve on- the -job communication and human relations skills, providing you with associates ready to work Benefits of ERT: • Decreased turnover because the associate is better informed and trained • The associate understands more about Brazos County and Express's goals and expectations so they feel like part of the team from the beginning • The associate has the opportunity to learn more about the job and the time to decline the placement, which eliminates turnover due to the associate not liking the work, environment, or expectations of the job • Increased production because pre- trained associates.are ready to work immediately • Cost savings from the increased productivity, decreased turnover, reduced training, and lowered labor costs Training Overview Based on the staff needs uncovered during the discovery and ongoing evaluation stages, Express Employment Professionals has the programs and resources to provide our contingent workforce with training, as it best applies to each Brazos County's location and facility. Each of our training programs focuses on learning crucial job - related skills, allowing Express Employment Professionals' associates to gain actual hands -on experience, as well as lecture, video, classroom, or self- study -based learning. Because Express Employment Professionals understands the importance of a trained and prepared workforce, several training techniques are immediately available. Express Computer Testing /Training Express Employment Professionals recognizes the rapid change in computer technology. To better satisfy your needs, we require all administrative candidates to complete our clerical tests, including various software packages, 10 -key, spelling, math, etc. Additionally, at no cost to our associates, we provide computer software training. Our computer -based tutorials are structured in one -hour, two -hour and four -hour increments, for novice and advanced levels of learning in the Windows, DOS, and Macintosh formats as well as training for a variety of software applications. Express's training programs are hands -on and the trainee works at his or her own pace. By offering continual training, we can offer you a more qualified and ready- for -work associate. Commercial Performance Predictor The Express Performance Predictor consists of hands -on evaluations that can accurately assess the technical and mechanical skills of potential Express Employment Professionals associates. Developed especially for Express Employment Professionals by the University of Columbia at Missouri, the Express Performance Predictor evaluates an individual's ability to perform successfully in specific technical skill areas. Both the validity and reliability of the instruments were of major importance. On -site study and testing at several client locations helped refine each category of testing, as X7 well as ensure that the Express Performance Predictor would accurately reflect the hands -on ability of applicants in manual dexterity and mechanical assembly and repair. Employee Readiness Training (ERT) Employee Readiness Training (ERT) is a comprehensive training program designed to prepare Express Employment Professionals associates with the necessary information for their specific position, such as procedures, communication, interpersonal skills, and basic safety education. The aim of ERT is to improve on- the -job communication and human relations skills. With a foundation of basic business and interpersonal skills, the program can be easily customized to orient the Express Employment Professionals associates with your specific company needs, issues and procedures as well. Specific topics addressed during ERT are: • Employee Orientation — general orientation to your policies and procedures. Topics include attendance, conduct, dress code, quality, etc. • Communication — addresses both verbal and non - verbal communication. Associates learn how active listening skills and feedback are part of effective communication. This training is administered to associates who work in customer service positions or any job that has contact with the public. • Human Relations — addresses issues such as stress management and harassment in the workplace. This module reinforces the importance of good communication skills, quality, and good customer relations. • Safety Education — goal is to reduce work - related accidents. Associates are given a tour of the work -site and are introduced to the tools and equipment used to complete the job assignment. Associates are also given guidelines for job safety and instructions on the proper use of this safety equipment. The OSHA Hazard Communication Standard "Your Right to Know" is also addressed in the safety training. Our comprehensive safety program encompasses first aid, emergency procedures, office ergonomics, office housekeeping, security, office equipment, and industrial environment, and is included in our Welcome Brochure for our associates. /89_ Pg. 0 +c - CERTIFICATE OF LIABILITY INSURANCE L..i ,on,ml3 OA9 /25/10 12 )/2s2012 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURERIS), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the poliey(les) must be endorsed. H SUBROGATION IS WAIVED, subject to the terms and Conditions of the policy, certain policies may require an endorsement. A statement an this certificate does net confer HBhts to the Certificate holder In lieu of such endorsemenl(a). PRODUCER Lotklon CORIpavies, LLC -1 Kansas City 444 W. 47th Shheel, SUIIB 900 Kansas City MO 64112 -1906 (816)960.4000 WPEOPINSURANCE Aft No Ear: ABC No: E-MAIL INSURERISI AFFORDING COVERAGE MAC if INSURER A: New Hampshire Insurance Company 841 INSURED EXPRESS SERVICES, INC. 1352730 D13A: EXPRESS EMPLOYMENT PROFESSIONALS 8516 NW EXPRESSWAY OKLAHOMA CITY, OK 73162 INSURER B: Zurich American Insurance Company 16535 INSURER C: American Guaranice and Liab. Ins. Co. 26247 INSURER 10/12013 INSURER 5000000 DAMAGE TO RENTED , 1,000,000 COVFRARFst FXPSF1ll CERTIFICATE NUMRFR: I IRA9144 RFVIRION NUMBER- XXXXXXX THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH PppOLLLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR WPEOPINSURANCE IN SR eU R POLICY NUMBER ybCY EFF NOLIC P ums B GENERAL LIABILITY N N PRA5854213.00 10/12012 10/12013 EACH OCCURRENCE 5000000 DAMAGE TO RENTED , 1,000,000 X COMMERCIAL GENERAL LIABILITY MED EXP We erean 10,000 CLAIMS-MADE OCCUR PERSONAL aAOV INJURY f 5,000,000 X STAFFING SERVICE GENERAL AGGREGATE f 5 000 000 GENLAGGREGATE LIMITAPPUESPER: PRODUCTS AGG f 5.000000 f PDL CY B LIABILITY N N PRA5854233 -00 10/12012 1(112013 0 IINEO SINGI UMIT f 1 000000 BODILYINJURY(ParDasrT) f XXXXXXX AUTO g:m09RE Cos �µEpIXyyILED HIRED AUTOS X wT0O86O8 0 BODILY INJURY tPer asddem f XXXXXXX fur HTY DAMN y XXXXXXX (XXXXXXX C tM1BRELLALMB X CUR N N 5498877 10/12012 10/12013 EACH OCCURRENCE s 20,000,000 7CLAJMS-MADE AGGREGATE s 20 000 000 X EXCESS LMB OE I I RETENTIONS s XXXXXXX A NERSCOMPENSATI AND EMPLOYERS' LIABILM YIN OfnCPERAmIE11bFJIMTfI p'!d ltWfw„drurr In NMl NIA N SEE ATTACHED POLICY 4'S 10/1/2012 10/12013 W TATU- OTM- X u E.L. EACIIACLIDFNT f 1 COD 000 EL.daFASE- EAEMAOYFE 1,000,000 EL MEASE - FO IWT 1 1 000000 DEafAPTIW oF=0P 1`10149 seNw B Ce1ME/RDELITY STAFFING PAO N N PRA5854213 -00 10/12012 10/1/2013 CRIMEIFIOE1LITY:5,000,000 ERO OCCIAGG: 3.000.000 COVERAGE DESCRWnCN OF OPERATIONS I LOCATIONS 1 VEHICLES I(AmNr ACORD lot, Addluoe d Remarks Schedule, B more aINN:e is Nalu ed) ALL INSURANCE CARRTERS SHOWN ON THIS CERTIFICATE HAVE AN A.M. BEST RATING OF A XV OR BETTER UNLESS OTHERWISE NOTED. Location: 1135 - Bryan, TX Type of Company: County Office Job Description: Clerical, Utilities Certificate Holder is listed as an Additional Insured N respects to work performed byy Temporary Associates, as per written contract and/or staffing agreement, except for Negligence or Willful Misconduct of Certificate Holder, Addinanel Insured does not apply to WC, F.RO or Fidelity. CERTIFICATE HOLDER CANCELLATION See Attachment ACORD 25 (2010105) W19BB -2010 AULYWICOKPOIw1IQN. An rlgnEs reserved The ACORD ma artiLipjIthstaired marks of ACORD Vol, /7 SHOULD r.NY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. 11862344 AUTHORMEU REPRESENTATIVE Brazos County 200 South Texas Ave. Suite 352 Bryan TX 77803 ACORD 25 (2010105) W19BB -2010 AULYWICOKPOIw1IQN. An rlgnEs reserved The ACORD ma artiLipjIthstaired marks of ACORD Vol, /7 Express Services, Inc. Workers' Compensation Policy Schedule: Policies Periods; 10/1/12 - 10/1/13 New Hampshire Insurance Company Policy No. WC043464654 NAIC # 23841 States Covered: AK, AR, CO, DC, DE, GA, HI, ID, MS, MT, NC, NH, NM, NV, OK, PA, RI, SD, TN, UT, VA, WV New Hampshire Insurance Company Policy No. W C043464655 NAIC k 23841 States Covered; AL, AZ, CT, IA, IL, IN, XS, KY, IA, MD, MI, MN, MO, NE, NJ, NY, OR, SC National Union Fire Insurance Company of Pittsburgh, PA Policy No. WC043464659 NAIC #19445 States Covered: MA, ND, OH, WA, W I, WY MONOPOLISTIC STATES (Employers Liability /Stop Gap Only) Insurance Company of the State of PA Policy No. WC043464656 NAIC # 19429 States Covered: CA Illinois National Insurance Company Policy No. WC043464657 NAIC # 23817 States Covered: FL New Hampshire Insurance Company Policy No. WC043464658 NAIC # 23841 States Covered: TX Illinois National Insurance Company Policy No. WC043464660 NAIC # 23817 States Covered: ME National Union Fire Insurance Company of Pittsburgh, PA Policy No. WC6636146 NAIC # 19445 States Covered: OH Excess Self Insured National Union Fire Insurance Company of Pittsburgh, PA Policy No. WC6636147 NAIC # 19445 States Covered: WA Excess Self Insured Miscellaneous Attachment : M480401 Master ID: 1352730, Certificate ID: 11862344 PSP Brazos County Purchasing Office 200 South Texas Ave, Suite 352 Bryan, Texas 77803 Ref: Bid Request No. 2013 -69 Dear Purchasing, Respecting People. Impacting Business.' June 27, 2013 BryarLU 1863 Bdarcresl Or Bryan Tx 77802 (979) 776 -4455 FAX (979) 776 -4722 Thank you for the opportunity to bid for the services needed by our County. Enclosed is our response to your bid. Also attached is our standard staffing agreement which incorporates the liability provision which was approved in prior years (copy also attached) as well as the 320 hour conversion period for your review and signature. Respectfully, W.A. Rampme)er Franchise Owner Cc: Attachments www.expresspros.com Vol. Pg. �� - BRAZOSCOUNTY May 5, 2009 Page One ALL BOLDED AREAS MUST BE ADDED; STRIKE -OVERS MUST BE DELETED ALL OTHER AREAS NEED NO PROVISIONS SO THEY ARE `NOT' RE -TYPED STANDARD PURCHASE TERMS AND CONDITIONS ROAD AND BRIDGE DEPARTMENT BRAZOS COUNTY, TEXAS # 15 of the Road and Bridge Terms and Conditions is hereby stricken and the following is inserted: Cli ent shall ensure that Express' employees' job duties do not permit access to valuable property and any type or nature, including but not limited to cash, securities, credit card numbers, charges or account numbers. Client shall ensure that none of Express' employees are permitted to drive any vehicles or motorized equipment including forklifts. The term `vehicle " as used in this Agreement means a motor vehicle, trailer, sei ni- trailer and any other motorized mobile equipment (for example: forklift) designed for travel (or transportation purposes) on public roads, in warehouses or any other locations at which such a vehicle would be used: �r Express Employment Professionals Vol _ 1e/ Pq _. /I E�t��-e�s,M Staffing Agreement Express Services, Inc. (Express) dba Express Employment Professionals (referred to as "Express", "We" or "Our'), makes it easy for you to do business with us. The first step to establishing a successful staffing relationship is to ensure a clear understanding of . each parry's responsibilities. We appreciate your business and look forward to the opportunity to support you with outstanding professional employment services in consideration ofyour agreement to the following terms and conditions: 1. We hire associates as Express employees, and provide all wages, taxes, withholding, workers' compensation, and unemployment insurance. Medical benefits and vacation pay are also available to associates who qualify. We recruit and assign associates to you to perform the job duties you specify. You agree to notify us if those duties or the workplace of an associate changes. 2. Express complies with all Federal, State, and Local employment laws and regulations. You agree to provide our associates with a safe, suitable workplace and equipment, and to comply with all applicable federal, state, and local employment laws. You agree to indemnify and hold Express harmless from claims or damages resulting from your non - compliance with applicable laws and regulations. 3. Express pays associates promptly, based on information approved by you. You agree to pay the charges based on the time card or other mutually acceptable recording method by the invoice due date. A monthly service charge of (18% per annum) may be assessed on charges remaining unpaid 30 days after the invoice date. We are entitled to reasonable collection fees, attorney fees, and other expenses incurred to collect all charges on your account(s). 4. It is our goal that associates perform their jobs to your satisfaction; however, if you are not satisfied with an Express associate for any reason, you will not be charged for the first four (4) hours of the associate's work and a replacement will be provided. 5. We provide insurance policies to cover Express associates for Workers' Compensation, Commercial General Liability, Employers Liability, Fidelity Bond, Errors and Omissions, and Hifed/Non -Owned Automobile coverage in an amount not less than $1,000,000 per occurrence. You agree to maintain liability insurance for any motor vehicle, forklift, or other motorized mobile equipment operated by an Express associate, and agree to waive all rights of recovery against Express as the employer of the Express associate. 6. You agree that you will not request or allow our associates to offer professional opinions concerning any financial audits, certifications or financial statements, SEC filings or provide management consulting or financial advice. Nor will our associates be permitted sign -off authority for architectural or engineering projects or construction or other cost estimates. All services performed by our associates shall be under your direction, supervision and control and you shall be responsible for ensuring that the services meet your requirements and agree that we are not responsible for the accuraev and correctness of the reerrhlna ,,..4 7. 8. 9. You supervise, direct, and control the work performed by Express associates, and assume responsibility for all operational results, including losses or damage to property or data in the care, custody, or control of an Express associate. You agree to indemnify and hold us harmless from any claims or damages that may be caused by your negligence or misconduct, and agree on behalf of your insurer(s) to waive all rights of recovery (subrogation) against us. 10. We offer an evaluation hire program designed to provide you with associates on a trial basis prior to converting them to your payroll. To take advantage of our evaluation hire program, you agree to negotiate a pre - determined trial period or fee prior to an associate's assignment to you. Express allows you to hire associates already assigned to you if your invoices are current and you agree to pay an acceptable payroll transfer fee (up to 30% of an associate's expected annual earnings) to convert an Express associate to your payroll. You agree, for a period of 180 days from the date of introduction, not to hire directly or use Express associates through another staffing firm without paying a liquidation fee of 30% of the Express associate's expected annual compensation, unless otherwise agreed to by us in writing.-As-quoted in the bid in Section G. 8. the number of hours worked before Brazos County can hire the temporary employee is 320 hours 11. Express will, at your written request, conduct criminal history checks and drug screens as permitted by state law. The costs vary depending upon the specific test or report ordered and the charges will be agreed upon prior to ordering the tests and/or reports. Thank you foro�ur business. We look forward to a mutually beneficial relationship. Company: Agent's Name (pk Agent's Signature Title Date 02009 Express services Inc. All rights reserved, EO �/ =-_1 AT93 (10/09; O V C CL N N Y C a a C R L Q) L N .7 C X W d LL M M N a 0 N O M ° ❑v o .. A N i a ' � M O N � C O u o fL m o (D m a a o o w w w ad Z z 2 w U d O L a O O O N m N O N N O` cZ w w w w 2 w H M H d u •J � y r E ` O p O U N N w 00 N w w w w H h w Q w W m a C LL N N N O O O a d M r N N N O 0 N O N J O - a o .p o •- fll w w H p w w w eN Q Qi N C R y) N Q LL d lL O O O p o o O OO 7 N O W N N d N C6 C� O 'O[I N N QI eN- N LL d N N M w ftl O N N Np � ONi eJ 1n LL U N N w N H O w O w ° w m H w 4 w N T O n p � L m_ d N y O Ke #r�V El k[y d £ LL W C N O a 'N L N p J d N N C S E J Q O N C C E 1 A �, p J Ol a RJ F uu N Yfll OEI G LL.W Q N a d a—m+ O 0 J �rq § Cw =dw SLL c0 QC C (/'o L -Z:!� P�/ y ern Y H H 3 Q W g g O w a: O v C O 0 0. A 00 C A Brazos County CM) Purchasing Department 200 SOUTH TEXAS AVE SUITE 352 BRYAN, TX 77803 PHONE (979) 3614290 FAX (979) 3614293 Charles Wendt, Purchasing Agent Leslie Williams, Asst Purchasing Agent September 12, 2013 Gail Davis, Buyer 11 Davis Fire Equipment 1140 Finfeather Rd. Bryan, Texas 77803 Phone: 979 - 822 -7300 Attn: Tami Amen Re. Renewal of Con&ad 2013 -73R Fire Extinguisher & Sprinkler /nspedions, previously known as 2011 -42 Brazos County appreciates the quality work your company has provided and would like to exercise a renewal option far contract 2013 -73R, previously known as 2011 -43. All terms, conditions, and pricing shall remain the same. This renewal will start Ocfober 1.2013 tliroireh Setriember30. 2014. To accept the renewal option, please fill out the information and sign below. Return the signed documents by email to lcontreras @brazoscountytx.gov or fax to (979) 3614293. Please then submit the original signed documents and an updated Certificate of Insurance by mail to the address listed above. Please return acceptance as soon as possible. If you have any questions, I may be reached at (979) 361 4294. Contact Name: I(� Mr b1c1 1 Telephone: �I— U - I 30."'o stice DAVIS FIRE EQUIPMENT hornature RATA .COUNTY Duane Peters, County Judge (TIC/1- baa 05� t01 Date 2�f 3 Date SOQ 2011 -42 SPECIFICATIONS FOR FIRE EXTINGUISHER AND SPRINKER SYSTEM INPECTIONS CONTRACT October 1, 2011- September 30, 2013 Brazos County is soliciting quotations for an Annual Contract for inspection and maintenance of Fire Extinguishers and Sprinkler Systems at various Brazos County locations. Price quoted must be for a two (2) year period, with an option for renewal for two (2) additional one (1) year periods. To arrange a visual inspection of locations, or for technical questions, please call the Maintenance Director at (979)361 -4460. For all other questions, please call Leslie Williams, Brazos County Purchasing at (979)361 -4294. SPECIFICATIONS: Fire Extinguishers, Risers and Fusible Links: 1. Annually • Inspect Fire Extinguishers • Hydro Testing • Inspect Fusible Links • Inspection of Risers Annually • Inspection of Fire Hoses Annually 2. Semi - Annually • Inspect fire suppression systems Semi - Annually • Each inspection marked with updated tag indicating the date of inspection and Inspector Initials • Locations include all Brazos County buildings and rented property. Locations and count of extinguishers are attached. Sprinklers: • Inspect sprinkler or misting systems in Jails annually • Locations of Sprinkler Systems to be inspected: 1. Brazos County Detention Facility, Sandy Point Road, Bryan 2. Brazos County Juvenile Detention Facility, Highway 21 West, Bryan 3. Brazos County Low Risk Facility,, Sandy Point Road, Bryan NOTE: Report of findings for inspections and or testing will need to be delivered to the Maintenance Director upon completion. • Successful bidder must provide evidence of Workers' Compensation and General Liability and Automobile Insurance prior to award. • Successful bidder must agree to the attached contract Exhibit "A" I J� Paor 1 of 3 1 Please fax your quotations to (979)361 -4293, 200 South Texas Ave Suite 352, Bryan, TX County Purchasing Department by 5:00 p.m. considered. email to lwilliamsCt,co.brazos.tx.us or mail to 77803. Quotes must be received by Brazos Tuesday, August 23, 2011 or they will not be Solicitation for Quotes Type of Frequency of Cost/Unit Inspection Inspection Fire Annual rpO J Extinguisher Hydro Testing o� 3 of Portable Fire Annual Extinguishers Fusible Links Annual 7 Sprinkler System Riser Annual / Q� Test Annual Fire Hose Suppression Semi- Annual SSA System Replacement of System Fusible Semi - Annual 71 Links The undersigned affirms that they are duly authorized to execute this contract, that this bid has not been prepared in collusion with any other bidder, and that the contents of this bid have not been communicated to any other bidder prior to the official opening of this bid. Furthermore, the bidder affirms that they are willing and capable of performing the services entailed in this bid or providing the goods described in this bid, and agrees to do so for the term of this contract. The bidder also agrees to all of the terms and conditions contained in this document and agrees to be held to them for the term of this contra�cct..- Signature of Authorized Representative:�i // wl" Printed Name: Vendor Name: UMS Rfr- �GUl� Date: '6oiu I Exhibit "A„ PAQP..i af'A FIRE EXTINGUSHER AND SPRINKLER INSPECTIONS ANNUAL CONTRACT BRAZOS COUNTY PURCHASING DEPT. Brazos County Courthouse 200 S. Texas Ave., Ste. 352 Bryan, Texas 77803 Telephone (979) 361 -4294 SOQ Request No. 2011 -42 Page 1 of 7 Pages GENERAL REQUIREMENT FOR CONTRACT �k NW n as a duly authorized representative of V�ag � R (t'_ iV w "Contractor" willingly attest to perform (or deliver) as per Exhibit "A" for Brazos County for the period of October 1, 2011 through September 30, 2013. I further agree to all of the provisions and specifications contained in this contract. ASSIGNMENT The successful offeror may not assign, sell or otherwise transfer this contract without written permission of Brazos County Commissioners Court. Should there be a change in ownership or management; the contract shall be terminated unless a mutual agreement is reached with the new owner or manager to continue the contract with its present provisions and prices. AWARD Brazos County reserves the right to award this contract on the basis of LOWEST AND BEST OFFER in accordance with the laws of the State of Texas, to waive any formality or irregularity, to make awards to more than one offeror, to reject any or all bids. CONTRACT OBLIGATION Brazos County Commissioners Court must award the contract and Brazos County Judge or other person authorized by Brazos County Commissioners Court must sign the contract before it becomes binding on Brazos County or the offerors. Department heads are NOT authorized to sign agreements for Brazos County. Binding agreements shall remain in effect until all products and/or services covered by this purchase have been satisfactorily delivered and accepted. QUANTITIES The quantities specified in this agreement are estimates only. Brazos County does not guarantee to purchase any minimum quantities or services other than those listed on a purchase order. CONTRACT RENEWALS Renewals may be made ONLY by written agreement between Brazos County and the offeror. Any and all price escalations shall not be accepted and shall be considered a non - response. After the initial award period, this contract can be renewed for 1 (one) additional 1 (one) year period if approved by Commissioner's Court and Contractor. /8�7 a/ SOQ Continuation Sheet SOQ Request No. 2011 -42 BRAZOS COUNTY, TEXAS Page 2 of 7 Pages HOLD HARMLESS AGREEMENT Contractor, the successful offeror, shall indemnify and hold Brazos County harmless from all claims for personal injury, death andlor property damage resulting directly or indirectly from contractor's performance. Contractor shall procure and maintain, with respect to the subject matter of this bid, appropriate insurance coverage including, as a minimum, public liability and property damage with adequate limits to cover contractor's liability as may arise directly or indirectly from work performed under terms of this bid. Certification of such coverage must be provided to Brazos County upon request. INSPECTIONS & TESTING Acceptance of merchandise, work, and /or equipment provided shall be made by Brazos County at the sole discretion of the Commissioners Court when all terms and conditions of the contract and specifications have been met to its satisfaction, including the submission to Brazos County of any and all documentation as may be required. ADDITION /MODIFICATION OF LOCATIONS OR SERVICES Brazos County reserves the right to add locations as these additional locations may be required. Locations to be added may include, but not limited to, expansions or additions to existing facilities and acquisition or construction of new properties. In the event that Brazos County makes significant structural changes to an existing facility that impacts the contractor's cost in providing the services anticipated by this contract such change may be treated as a new facility and the procedures provided for in this section may be followed in determining an appropriate price. In the event Brazos County wishes to add other locations to a group under the Contract, a quotation will be solicited from the incumbent contractor in good standing for the group in which the new location is appropriately situated. In the event Brazos County shall sell, vacate, abandon, or otherwise dispose or terminate a location to which the contract applies, all existing contracts or agreements or services applicable to such location, the portion of this contract that applies to such locations is terminated. All remaining portions of the contract will remain intact. Brazos County will endeavor to give the Contractor written notice of such termination of locations a minimum of thirty (30) days in advance. INVOICES & PAYMENTS Payments to Contractors will not be made if the Contractor cannot produce a Brazos County Purchase Order. Offerors shall submit an original invoice on each purchase order or purchase release after each delivery, indicating the purchase order number. Invoices must be itemized. Any invoice, which cannot be verified by the contract price and/or is otherwise incorrect, shall be corrected by the Contractor. When multiple deliveries and /or services are required, the offeror may invoice following each delivery or performance of service and Brazos County will pay on invoice with in thirty (30) days upon receipt of invoice. Contracts providing for a monthly charge will be billed and paid on a monthly basis only. The Contractor will provide an invoice for each month in which Brazos County is responsible for payment, during the duration of the contract. Prior to any and all payments made for goods and/or services provided under this contract, the offeror should provide his Taxpayer Identification Number or social security number as applicable. This information must be on file with Brazos County Auditor's office. Failure to provide this information may result in a delay in payment and/or back -up withholding as required by the Internal Revenue Service. Vol / ::07- Pal. SOQ Continuation Sheet SOQ Request No. 2011 -42 BRAZOS COUNTY, TEXAS Page 3 of 7 Pages PRICING Prices for all goods and/or services shall be firm for the duration of this contract and shall be stated on the Pricing/Delivery Information form. Prices shall be all inclusive: No price changes, additions, or subsequent qualifications will be honored during the course of the contract. All prices must be written in ink or typewritten. Pricing on all transportation, freight, drayage and other charges are to be prepaid by the contractor and included in the bid prices. If there are any additional charges of any kind, other than those mentioned above, specified or unspecified, offeror MUST indicate the items required and attendant costs or forfeit the right to payment for such items. Where unit pricing and extended pricing differ, unit pricing prevails. TAXES Brazos County is exempt from all federal excise, state and local taxes unless otherwise stated in this document. Brazos County claims exemption from all sales and /or use taxes under Texas Tax Code §151.309, as amended. Texas Limited Sales Tax Exemption Certificates will be furnished upon written request to Brazos County Purchasing Agent. GOVERNING FORMS In the event of any conflict between the terms and provisions of these requirements and the specifications, the specifications shall govern. In the event of any conflict of interpretation of any part of this overall document, Brazos County's interpretation shall govern. In the event of a conflict between the terms, conditions, provisions, and specifications of this document and any other terms, conditions, provisions, and specifications provided by the Contractor; the terms of this document shall supersede. GOVERNING LAW This bid solicitation is governed by the competitive bidding requirements of Brazos County Purchasing Act, Texas Local Government Code, §262.021 et seg., as amended. Offerors shall comply with all applicable federal, state and local laws and regulations. Offeror is further advised that these requirements shall be fully governed by the laws of the State of Texas and that Brazos County may request and rely on advice, decisions and opinions of the Attorney General of Texas and Brazos County Attorney concerning and portion of these requirements. DISQUALIFICATION OF OFFEROR Upon signing this bid document, an offeror offering to sell supplies, materials, services, or equipment to Brazos County certifies that the offeror has not violated the antitrust laws of this state codified in Texas Business and Commerce Code §15.01, et seq., as amended, or the federal antitrust laws, and has not communicated directly or indirectly the bid made to any competitor or any other person engaged in such line of business. Any or all bids may be rejected if Brazos County believes that collusion exists among the offerors. Bids in which the prices are obviously unbalanced may be rejected. If multiple bids are submitted by an offeror and after the bids are opened, one of the bids is withdrawn, the result will be that all of the bids submitted by that offeror will be withdrawn; however, nothing herein prohibits a Contractor from submitting multiple bids for different products or services. SOQ Continuation Sheet SOQ Request No. 2011 -42 BRAZOS COUNTY, TEXAS Page 4 of 7 Pages SEVERABILITY If any section, subsection, paragraph, sentence, clause, phrase or word of these requirements or the specifications shall be held invalid, such holding shall not affect the remaining portions of these requirements and the specifications and it is hereby declared that such remaining portions would have been included in these requirements and the specifications as though the invalid portion had been omitted. SILENCE OF SPECIFICATIONS The apparent silence of specifications as to any detail, or the apparent omission from it of a detailed description concerning any point, shall be regarded as meaning that only the best commercial practice is to prevail and that only material and workmanship of the finest quality are to be used. All interpretations of specifications shall be made on the basis of this statement. The items furnished under this contract shall be new, unused of the latest product in production to commercial trade and shall be of the highest quality as to materials used and workmanship. Manufacturer furnishing these items shall be experienced in design and construction of such items and shall be an established supplier of the item bid. TERMINATION Brazos County reserves the right to terminate the contract for default if offeror breaches any of the terms therein, including warranties of offeror or if the offeror becomes insolvent or commits acts of bankruptcy. Such right of termination is in addition to and not in lieu of any other remedies which Brazos County may have in law or equity. Default may be construed as, but not limited to, failure to deliver the proper goods and /or services within the proper amount of time, and/or to properly perform any and all services required to Brazos County's satisfaction and/or to meet all other obligations and requirements. Brazos County may terminate the contract without cause upon thirty (30) days written notice. POLICY REQUIREMENTS FOR CERTIFICATE OF INSURANCE CONTRACTOR'S INSURANCE The Contractor /Contractor, before starting work for Brazos County, must furnish Brazos County a Certificate of Insurance or other acceptable evidence from a reputable insurance company or companies with an A.M. Best Rating of AA@ (such companies to be acceptable to Brazos County) licensed to write insurance in the state of Texas, showing that the Contract is covered by the insurance as follows: (1) Statutory Workers Compensation Insurance with Employers Liability Insurance in the amount of $1.000.000. In the event any work is sublet, the Contractor shall require the subcontractor similarly to provide the same coverage and shall himself acquire evidence of such coverage on behalf of the subcontractor. (TLC Sec. 401.011) (2) Commercial General Liability Insurance with a $ 1,000,000 Combined Single Limit. The policy shall be on the Comprehensive General Liability 1986/90 occurrence form, and shall include coverage for acts of independent contractors, and shall name Brazos County as an additional insured. Waiver of subrogation is required. No claims made policies are acceptable without prior approval by the Commissioners Court/Risk Management. SOQ Continuation Sheet BRAZOS COUNTY, TEXAS SOQ Request No. 2011 -42 13agc 5 of 7 Pages (3) Automobile Public Liability Insurance with a $ 500,000 Combined Single Limit, in all self - propelled vehicles used in connection with the contract, whether owned, non -owned or hired. Waiver of subrogation is required. The Certificate of Insurance furnished to Brazos County shall contain a provision that coverage under such policies shall not be canceled or materially changed until at least 30 days prior written notice has been given to Brazos County LIMITATIONS The parties are aware that there are constitutional and statutory limitations on the authority of Brazos County to enter into certain terms and conditions of the Agreement, including, but not limited to, authorizations of the placement of liens on Brazos County property; disclaimers and limitations of warranties; disclaimers and limitations of liability for damages; waivers, disclaimers and limitations of legal rights, remedies, requirements and processes; limitations of periods to bring legal action; granting control of litigation or settlement to another party; liability for acts or omissions of third parties; payment of attorneys' fees; dispute resolution; indemnities; and confidentiality (collectively, the "Limitations "). Any Agreement terms and conditions related to the Limitations will not be binding on Brazos County except to the extent authorized by the laws and Constitution of the State of Texas. COVERAGES/WAGES Nothing in this Agreement shall be construed as making Brazos County responsible for the payment of compensation and/or any benefits for Contractor including health, property, motor vehicle, workers' compensation, disability, death, and dismemberment insurance for the Contractor's employees and/or equipment. Nothing in the Agreement shall be construed as making Brazos County responsible for wages, materials, logistical support, equipment, and related travel expenses incurred by the Contractor. SOVEREIGN IMMUNITY The parties understand that Brazos County does not waive or relinquish any immunity or defense on behalf of itself, officers, employees, agents, and volunteers as a result of its execution of this Agreement and the performance of the covenants contained herein. Further, Brazos County is not responsible for any civil liability that arises from any act or omission made within the course and scope of this Agreement. The Parties understand and agree that Brazos County does not assume civil liability under any theory of law for the actions of the Contractor in providing services hereunder. NOTICES Notices shall be mailed to the addresses designated herein or as may be designated in writing by the parties from time to time and shall be deemed received when sent postage prepaid U.S. Mail to the following addresses: BRAZOSCOUNTY: Brazos County, Texas Duane Peters, Brazos County Judge 200 South Texas Avenue, Suite 332 Bryan, Texas 77803 SOQ Continuation Sheet BRAZOS COUNTY, TEXAS SOQ Request No. 2011 -42 Page 6 of 7 Pages CONTRACTOR: Sales Contact Name: Phone Number: Billing Info: TClrvit GIYrU� X182 -12f� II4n Fit)(- &firw( (2d BrtACLrtTX ?�t/)? ASSIGNABILITY This agreement may not be assigned without the prior written permission of Brazos County. FISCAL FUNDING CLAUSE Notwithstanding any provisions contained herein, the obligations of Brazos County are expressly contingent upon the availability of funding for the obligations contained herein for the term of the Agreement and any extensions thereto. WAIVERS No waiver by either party hereto of any term or condition of this Agreement shall be deemed or construed to be a waiver of any other term or condition or subsequent waiver of the same term or condition. ENTIRE AGREEMENT This Agreement represents the entire and integrated agreement between Brazos County and the Contractor and supersedes all prior negotiations, representations, or agreements, either written or oral. This Agreement may only be amended by written instrument approved and executed by the parties. AVAILABILITY AND RETENTION OF RECORDS All records relating to the service provided under this contract and supporting documentation for invoices submitted to Brazos County by the Contractor shall be retained and made available by the Contractor for audit by Brazos County, it duly authorized representatives, the State of Texas (including, but not limited to the Auditor of the State of Texas, Inspector General or duly appointed law enforcement officials) and agencies of the United States Government. Such records shall be returned by Contractor and made available for any time period required by state or federal law. If changes occur in the governing state or federal law, regarding retention records, Contractor shall comply with such changes. if an audit is initiated before the expiration of such time periods required by state or federal law regarding retention of records, the Contractor shall retain such records until the audit is concluded and all issues resolved. Contractor shall provide Brazos County with copies of such audits that be conducted with respect to the contract. AUDIT RESPONSIBILTY The Contractor shall be responsible for receiving, replying to and/or complying with any audit exception by appropriate federal, state or local audit directly related to the provision of this contract. The Contractor shall repay to Brazos County the full amount received for duplicate billings, erroneous billings, false or deceptive claims. The Contractor recognizes and agrees that Brazos County may withhold any money due and recover through any appropriate method any money erroneously paid under this contract if evidence exists of less than full compliance with this contract. SOQ Continuation Sheet SOQ Request No. 2011 -42 BRAZOS COUNTY, TEXAS Page 7 of 7 Pages INDEMNIFICATION The Contractor shall defend, indemnify and save harmless Brazos County and all its officers, agents, and employees from all suits, actions, or claims of any character, name and description including attorney's fees expenses brought for or on account of any injuries or damages received or sustained by any person or persons or property, by or from the said Contractor or his employees or by or in consequence of any negligence in safeguarding the work, or through the use of unacceptable materials in construction of the work, or by or on account of any act of omission, the Worker Compensation Law or any other law, ordinance, order or decree, and so much of the money due the said Contractor under and by virtue of his contract as shall be considered necessary by Brazos County may be retained for the use of Brazos County, or in case no money is due, his sureties shall be held until suit or suits, action or actions, claim or claims for injury or damages as aforesaid shall have been settled and satisfactory evidence to that effect fumished Brazos County. Contractor shall defend, indemnify and save harmless Brazos County, its officers, agents and employees in accordance with this indemnification clause regardless of whether the injury or damage is caused in part by Brazos County, its officers, agents or employees. The undersigned affirms that they are duly authorized to execute this contract, that this proposal has not been prepared in collusion with any other Proposer, and that the contents of this proposal have not been communicated to any other Proposer prior to the official opening of this proposal. The signatory also agrees to all provisions and specifications of this contract. c Signed By: �t al zu/ Title: i 1 Cr Ma rw r-- Typed Name: TAm�, amen J Company Name: 13 a Phone No. 6M 4 - `)QD.- 1301 Mailing Address: P. O. Box or Street City v State Zip Employer Identification Number: a to - 040 1 -161 a Social Security Number: Ap o ed by�o s. er's Court on this Y/% day of 12011 by aholding the position of STANDARD PURCHASE TERMS AND CONDITIONS DEPARTMENT OF PURCHASING BRAZOS COUNTY, TEXAS Sala and Bayer agree as Glows: 1. SELLER TO PACKAGE GOODS - Seller will package goods in accordance wish good commercial practice. Each shipping container shad be clearly and pemharenty marked a follows; (a] Sellers name and addrense: (b) Consignee's name, address and purchase order to purchase release number and Bw supply apmemmt number t applicable; (c) Container number and total number of containers, e.g. boa 1 of d boxes; and Jul) the number of the container hearing the packing slip. Seller sham bear cost of packaging unless ofewise provided. Goods Nat be suitably parked to secure lowest transportation =is and to rmnfonn with requirements or carman carriers and any applicable specihcahbns. Buyer's count or weight shat he final and mrclesive on shipments not accompanied by packing less. 2. Vendor warrants, promises, and represents that all components, systems and services that are provided as a recut A entering into Iris contract whether specKhoaty required by that ontrat or not, shall be Year 2000 compliant Yew 2000 compliant' shall mean that all components, systems end parelas sham operate aaurate7 and in the maorw intended as they relate but date related operations when groan a valid data =loan* century, yea, month and day. 3. SHIPMENT UNDER RESERVATION PROHIBITED - Seller is not aMorized to ship the goods under rsseaation and no lender of a bill of lacing wail operate a a lender of goods. 4. TITLE a RISK OF LOSS - The ate and risk of loss of to goods shall not pass to Buyer until Buyer actually =ps the goods at the pant or pants of daivery. S. FOB POINT - Delivery of an produce under this =tied chat be made Free On Board to final destinwgn, at the address shown In Ibis contract a as indicted on each Delivery Order plated against this contract The litle and risk of loss of the goods shall non pass to Brazos County until recept and acceptance takes place at the F,O.B. point. 6. NO REPLACEMENT OF DEFECTIVE TENDER - Every lender or delivery of goods must fumy comply orth of provisions of this contrad as to Pere of delvery, quality and the like. I a lender is made which does not fully =ton. this shall cons6Tuto a breach and Seder Shan hot have the fight to subsgku e a conforming bander, Povded, where the lime for pedormeree ha not yet expired, the Serer my seasonably to* Buyer of his intention to cum and may then make a conforming lender wilhln the coal ad time but not atlerwaid. 7. PLACE Of DELIVERY - The place of de/very sham be that set forth in be block of the pumoase order reldBe emekd'DeINw To'. Any Change therelo shall be effected by modification as provided for in Clause 2D,'Mod"dicatime. hared. The lerms of this agreemem we 'in adval, no sale'. INVOICES AND PAYMENTS a. Seller shall submt separator Invoices o each purchase odor or purchase release after each delivery, Invoices shad indicate the purchase order a purchase release number and the supply Agreement number, d applicable, kwok as shat be Ill and transportation charges, if any, shall be listed sepaa illy , A copy of the bill of ladkg, end the height waybii when applicable, should be attached to the mace. Mad to: Bruce County Auditors Office, 30D East 26th Street Suite 314, Bryan, Texas 1760.7. Payment shall not be due until the above Instruments m Submitted of delivery. Supplears should keep the Auditors Once advised d any charges In b. yourm is payable ablgaeon n s only and soled from hands vo rl available for the purpose no tlds pableand Lack of fords shall renter tM1S cermtract null and void to the extent tads are Era avadahle end any dei'vDmd but unpaid for ponds will be returned to Server by Buyer. c. Do not mckde Federal Excise, Slate, County, or City Sales Tax. The County shall furnish rat exemption wrldcato upon, request. 9. GRATUITIES - The Buy& may by women notice to the Serer, cancel this contract without liability to Sella 1 it Is determined by Buyer that gratuities, in the ton of entedainmed, gigs, or otherwise, were offered or given by the Seger, or any agent or representative of the Seller, to any officer, or employee of Brazos Corny with a view toward seating a contract a securing Favorable treatment with respect to the awarding a smmall a the malting of any detemdnations with respect to the performing of wch a contract . In the event thh eontrad is canceled by Buyer purser l to [his provision, Buyer shag be million, in addition to any other righh end atteries. to recover or withhold the amount of the cost browned by Seller in provdrg such gratuities. 10. SPECIAL TOOLS If TEST EQUIPMENT - It the price stated o the face hereof includes the cost of any special looting or special test equipment fabricated a required by Seller 1a the purpose of filling this order, such special Marino equipment and army process sheer related ft1mD shag became the property or the Buyer and to to extent feasible shall he identred by tw Seller a such. 11. WARRANTY PRICE a. The price to be paid by the Buyer shall beta colatmd in Setters hid which Sellerwarans to be o hither than Sellers current prices on alert by others for products of the kind and specification covered by this agreement for similar quandtes under similar or We ondtions and methods of purchase. In the event Seller breaches this warranty, the prices of the demo Shall be reduced to the Selers current priori on orders by others, or in the atemane. Buyer mayeancel this contact without baWity to Seller for breach a Sellers what expense, b. The Seller warrants that no Person or sating agency has been employed or retained to solicd a saoae this contract upon an agreement or understanding for commission, percentage, brokerage, or mntingeM fee excepting boa We employees of bona fide established orn axial or selling agencies maintained by the Seker for the purpose of securing business. For peach or violation at this waranty the Buyer shad ham the right in addition to any other fight or iglus to cancel this onbact without liabeity and to deduct from the contract price, or otherwise rtmver the fug around of such commission, percentage, brokerage or contingent fee. 13. SAFETY WARRANTY - Seller warrants that the product sold W Buyer shad Conform to the standards pmralgated by lie U.S. Deparnmed M Labor under the Oaupalknat Safety erne Health Ad of 1970. In the event the product does not conform to OSHA standards. Buyer may return gar pmdlxl for correction or replacerrenl at the Setters expense. In the event the Seller fads to make the appropriate correction within a reasonable erne, Confusion made by Buyer will be at Setark experrse. 14. NO WARRANTY BY BUYER AGAINST INFRINGEMENTS - Bidder aamenls that all applicable patents Pnd Copyrights which may exist on items hid upon have been adhered to and Further warrants that Brazos County shall not be ruble for any inmrgement of (lose rights. Seller agrees to defend Brazos Count' In any legal cause of wont resulting from any violations to exis patents, lociamses, a copyrights applicable to Rem sold hereunder. 15. RIGHT OF INSPECTION - Buyer shall have fire right to inspect the goods M delivery before asap them. 16. CANCELLATION - Buyer shan have the right to cancel lot default all or any part of the undelivered portion of this older t Senor breaches any of th8 terms heed including warranties of Seim or t Server become kok*M a commis arch of bankr plcy. Such right of pncefiatim is in addition to and Win lieu of any other remedies which Buyer may have in law or equity 17. TERMINATION - me Da6mhare of and water xis order may be Wminized in More or in pan by the Gone in acraeanm MM Bde pearoon. ram:nwWA of work hereunder anal a eeeded by ne Safety b Se SNb of a TbErs of Termination' speafting be extent In welch pMhmreme of wok under we order a Wor ated asd Star dab upn, whin such IS, amt bemms etbcaw. stn dgta tl lemfrinatin a in axtawah b amd cot vh W tl n9MS d Bnrsw tsar and in Cbux 11, bob. 18. FORCE MMEURE - N, by amt of Faa Morame, ado parry Name shall a endo d maNe wholly or in pin b ony Put as obtgdmn water the Armament than such party aha give mesa road hA Particular, of such Face Myeme it wmwng b ee Proof party rain a reasonable We after oauarca d Its evenly cow weal upon, and are obloatim or bar Perry giving Saks entice, so far a e a acceded by Saar Forte Mapue, Staff a Suspended eating le mehueae d the vabily awn calved, except as brmaher provided, bra Iry no longer period, erne such Pray ma endeavor or Sinew a Overcame Such Ihaulh am m a ommon Uspahrh. The icon Force Mature as employed hear tad man No of God, Wile& Waxes. or other bdur" dsbNarcas rat a p,tic aeries, ohdars a ant NM a pormwenl d dw ikaed Scabs a aw Stale a Tam a end Nil a meikery aWwmb, insrrecdom, nos. epiderau, Indsples Ignoring. enhqu". aaa. hurricanes, slam¢, loos, walwts, droughts, masts. amount of government: and people, over d alurbaaes eapkske, breakage a accidents b nwhimry, ppebes a canna a rib causes no reaanabry ruin Me mnha of sow party clermrq such habaty it a wtlnsmoat and aghttd Shut be settlement of Waves nd otees Stag be eMhely within the dacrelian of the pub having the rwkcW, and that She .bow agJmrent mw ray Face M*ura marl be rammed wih all asamubk o9spakh shat M aqua the Moment of sates we Mkals by acceding to be demands d the oppovg party or panties wbh sat smement is utawnae h as odgenart die path ruing the ddecvN. 19. ASSIGNMENT DELEGATION -No mini a krim" or No mroaa Shall be resolved or hbpahah a am obligation made by Soler wahad to mean pemrsdm d M Buyer. My atdRMd ass9me d or delegation by Selo shat be Mcdy, wid and IMay befeeve for a purposes plea male an caeaney wan this pwa9nph. 2D. WANERS. WdaimadgMassingosdofebaaddtasw* tcnbaexhage tiabainpnyawahwa anundaem rt fhe skin a dgN wdea tla walwra reroncia6m a rnppabd et' aawidaam ae'w inwNmp aped y tln agglewa gab. 21. MODIFICATIONS -This mnfacican bemodlFedarmesaoled any lea mangsipnMyboodtha patlesaleiwhy whaaerd apace. 22. INTERPRETATION PMOL ENDENCE - This wtang b blended by the parses n. mroteraesbn dM& agremed and is rented also a a carybb and exrAntise staenent of are bmw of two alinement. No Prefer or Prior Slates Moan der Pmties and ro usage a aw sax Ghat a alerar0. u suppkmea a explain dry term hffitl n nha agrtemea AaepGnce a agreement o b a whnce of pafo,mwwe r- q*sdunda INS grtefougo oe ho a annera M Oebndmde maMnp of tlha aga&henl even dash Me ampaw a xµkadnp Path nor brgarbdpa ate peMmahw andappa6cib CPdo m ccalaons Yaarcrer aienn dared yaw llNmnCameda Cede tsuxatbdit agamwm tle defavtion wMamdh Ina iskeeorhtrd. 23. APPLICABLE LAW -This aPeene t mal be pavane l byte Urdam Camam ial Code, Wham Ste bnn'tAdam f:onv N mr sofa tuned, d* or b snored as masrcm9 ob Uraornh Cortrraritl Cede a adePled h are Sule d Tura a absEw and in force an the Gale nts eamnaa 24. ADVERTISING - Seem shal no advemmapublwm, wiled BuyersplornmeilL be Sol Mal Buyer has entered hm INSearwak awptbtleoern heassryb PrnplYwtn pmnaar mhnasis for himhselo Ban an adlvirgd aaexhmuNed Be IeatmeL shale. a bowl gpwfinem 25. mGM TO ASSt1PANCE - Ntemver Pine Data to din cortaa in good faits Aar matron b pasticn tla rib pans hlM bpehbm enut' aterrlard era are sew pall give wabn awraroad NS imWebperbm, htleeveMa trmmd'o maate and ro avdehwe h glean wMlnfiw p) days, Me atemanating parU mat anal OVS glue an aropabryapWiauahm d M wnPad. 26. VENJE -mom Darner agree YM wnm M err Iw9atiohh makP9 Gan Mts waxy aNi be h Bryan Bream CPwb. Texas 27. POTEMAL CONFLICTS Or INTEREST- MrxasI* cassull or nrecta IS prohibited horn mina." a bd for seabws on a Beam County "Ject a which eve xwmuem or cmv,na was a deskpws or odor maious conbtouaa, or was an alfd'uted schsitlmy,faa were. or was b any con mama assaaaled by owarshil ray party eat was a design a over previous — fivaa. a such a wnsamu or mnncea slants A pni.2iad be. Mat bltl shall a d'wqudifwd on the bash of tordW of Mean, rat naaa Mon Me Prrdaa Is discovered by Bream Corny. Puterdfal bidden are advised Mats they may have disrbsue requirements puwmht b Texas Loral Gwemnnrt Code. Chepea 176. Thin low require persons domag to do eswass war me Cauty to disclose ay 9a vakeed to er ass of S=110 gNen b any Comb Official or the Canty Omclams family mnrbes Mkg me preceding twelve (12) mum, parked. The diuJosue quesoc nave moos be filed with the War. County CInA Rath to Two Local Gwemmm Coe, Gupta 176 for dhe deuas amts law. 12. PRODUCT WARRANTIES - Sailer set Thor liaitor exclude any implied vraranters and any a" to do so shall render this conbacl voidable at the option of the Buyer. Saar warrants that He goods furnished will =form to the Specifications, drawings, and descriptions Isled in the foil invitation, and to the samples) boosted by Seller, 6 any. In has amen of a conlid between Me speaftalims, drawings, and descriptions,/ G) ter' . Bar spocifications shat govern. aWii i 10 V) C O V U d t1 N C d Y C �L C L O VI � fq F- L d t C Y x W L LL M 0 N 0 M d a E d a 01 0 N d O u d C LL 0 9 9 9 °o p O O 0 ° o c m c 0 a w o z O Z ai w o = v w w m w T d d U N d ° d y p.6 w w w w Z w w w w a v E LL — N N O O O C 9 W O d Q y O ° o O Ip O LL N H O d O M O M � wi N ml w N Q w ed w w 'A m m n a ✓, m o m m r q o o v i O O _ a p b O O w w C =C M w d w Z Z w w u w u LL � O O O n O N YI O M o w C m u O m o o p p 0 jy D y w w w w W w w w e0 = w O O O � h O vi Yf ci Q y w w w w w w w w N m O O T < T T a a Q N N � �4ri LL i O � p y O r O m C d Y ` °t cmi °c nxm m° cwE mE 5Ma' Q r Q 3 Q v w f f U a O N 4 C O G L O � N C_ 9 � c L SOQ 2013 -74R Pest Control Previously known as 2011 -43 October 1, 2013 - September 30. 2014 � f 1 Orkin RP Lee Terminix Brazos County Courthouse $10000 $50.00 $10500 Tax Office $30.00 $30.00 $5500 Maintenance Building $30.00 $42.00 $35.00 Health Department $3000 $45.00 $55.00 Adult Probabtion $30.00 $48.00 $35.00 Brazos Center /Museum $75.00 545.00 $65.00 Arena Hall $30.00 $30.00 $45.00 Ag Extension $30.00 $45.00 $45.00 Road and Bridge $30.00 $4500 $45.00 Detention Center /Jail $100.00 $90.00 $200.00 Juvenile Justice + Z Portable Buildings $80.00 $90.00 $170.00 Administration Building $40.00 $45.00 $65.00 Sheriff's Office $40.00 $30.00 $35.00 Maxwell Building $30.00 $50.00 $50.00 Expo Center $100.00 $90.00 $20000 Brazos County Storage $20.00 $35.00 $35.00 JP Pct. 3 $30.00 $35.00 $35.00 Court Annex $40.00 $50.00 $35.00 Low Risk Facility 1 $3500 $50.00 $35.00 Total 1 $900.00 5945.00 $1,345.00 by,�Mmissioner' Court on this holding the. position of Brazos County k1 �4 Purchasing Department 200 SOUTH TEXAS AVE SUITE 352 BRYAN, TX 77803 PHONE (979) 361 -4290 FAX (979) 361 -4293 Charles Wendt, Purchasing Agent Leslie Williams, Asst. Purchasing Agent September 12, 2013 Orkin Pest Control 4700 Elmo Weedon #106 College Station, TX - 77845 Phone: 888 -881 -7752 Attn: Jay Klinke Gail Davis, Buyer 11 Re: Renewal of Contract 1013 -74 Pest Control, previously known as 2011 -43 Brazos County appreciates the quality work your company has provided and would like to exercise a renewal option for contract 2013 -74, previously known as 2011 -43. All terms, conditions, and pricing shall remain the same. This renewal will start October 1. 2013 through September 30, 2014. To accept the renewal option, please fill out the information and sign below. Return the signed documents by email to Icontreras(Qabrazoscountytx.gov or fax to (979) 361 -4293. Please then submit the original signed documents and an updated Certificate of Insurance by mail to the address listed above. Please return acceptance as soon as possible. If you have any questions, I may be reached at (979) 361 -4294. Contact Name: s)Alt + —r/JKE Telephone: ilW -yyl- 7�3ra1 E -maB: or Q.nr-i Fax: SAS CCS -©/i3 Orkin Pest Control ti /(2 Ant h tze gnature (-BRAZOS CO, NTY Duane Peters, County Judge /Y�;" 3-1 _Z G7 / 1 Date �2N -13 Date A� O• CERTIFICATE OF LIABILITY INSURANCE DATE (MNDDIYYTY) 9/20/2013 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terns and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the Certificate holder In lieu of such endarsement a . PRODUCER Dexter 6 Company CONTACT Shannon NcCay BONE F.I. (214)526 -5646 W I ;(216)526 -6926 A�ppItss, amccay0dexterinaurance. com 3601 Cedar Springs Rd. Dallas, TX 75219 INSURER(S) AFFORDING COVERAGE RAIC8 INSURERA,Imperiurn Insurance Company 5408 Texas Ave INSURED INSURER S:ROChdale Insurance Company 2491 INSURERC: ,TMSS, LLC DRA INSURER O: Orkin Peat Control INSURERE: 1728 S. Hwy. 287 1 INSURER F: A Corsicana TX 75110 COVERAGES THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INBR T TYPE OF FISURANCE LWilliams @co.brazos.tx.us SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLEDBEFORE POLICY NUMBER POLIWVYY POLICMYP LeeTS GENERAL LIABILITY Brazos County 200 S Texas Ave EACH OCCURRENCE S 11000,000 e S 100,000 X COMMERCIAL OENERAL LIABILITY Bob Carter /SRANNO MEO UP IM one P ) S 5,000 A CWMS -MADE OCCCUR IC -GL- 06693 -00 9/23/2013 /23/2014 PERSONAL 6 ADV INJURY s 1 , DO , 000 GENERAJ. AGGREGATE f 2,000,000 GENL AGGREGATE LGBT APPLIES PER: PRODUCTS- COMPNP AM f 2,000,000 $ X POLIC'! P.M., LOC AVTOMO&LE LIABILITY M IN SINGLE LIMIT Ea BODILY INJURY(Pe,perm) S ANY AUTO BODILY INJURY (Pr 6ac ) S ALL OWNED SCHEDULED AUTOS ) ONd14NED RTY DAMAGE S HIRED AUTOS AUTOS f A X UMBRELLA LW EXCE56 LIAR X OCCUR CLAIMS-MADE IC -SX- 00157 -00 /23/2017 123/2014 EACH OCCURRENCE S 1,000,000 AGGREGATE S 1,000,000 DED RETENTMJNf WONKERSCOMPENUTION X WC STATU- OTH. ER S E.L. EACH ACCIDENT S 1,000,00 B AND EMPLOYERS' LIABILITY YIN ANY RIOPRN:TORNARTNER,FXECUTNE O OFFICEM.EMSER EXCLUDED? (MmdaWy In NH) NIA fIC3276963 0/1/2013 0/1/2016 E.L. DISEASE - EA EII0PLOYEI S 11000,00 E.L. DISEASE. POLICY LIMIT S 1,000,00 if yyaaa, d**Mha antler OE9CRW71ON OF OPERATIONS bebw DESCRIPTION OF CPERATONSI LOCATIONS I VEHICLE$ (ANacl, ACORD 141, AtldHlonN Rm a*s $cNeduN. It moe *Pace H nRVlmd) RE: Peet Control Servicea Contract CANCCI 1 Amnid Mcn nr,s,n, c nvwcn - LWilliams @co.brazos.tx.us SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLEDBEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Brazos County 200 S Texas Ave AUTNDRGED REPRESENTATIVE Bryan, TX 77803 Bob Carter /SRANNO ACORD 25 (2010/05) O 1968 -2010 ACORD CORPORATION. All rights reserved. INS025nn,msm, Th. ern Rn name snH Innn nrn ronlelared mark¢ nF am Rn >I /_�'� ,- y,_3 -a Aug 26 2011 2:43PM HP LRSERJET FAX P•2 Mar 29 11,11:52a p.4 AP-0-82 CERTIFICATE OF LIABILITY INSURANCE 1 oar! mi" T11N TOBEY 972.723 -880 PO BDX 60 MIDLOTHIAN, TX 76065 n1n JMSS,DffiA ORX09 PEST CONTROL 1778 S FINN 2B7 CORSICANA, TX 75110 THE POLCIES DE Y,BIIRANCE LISTED BELOW HAVE BEEN MUED107HE IRSURED PAWED ABOVE FOR THEPOUCY PERIOD NUICA7E0. HOPhRHSTANDWG ANY RECLTREMENT TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMEM WRH RESPECT TO YRIICN THIS CERTIFICATE MAY BE 18SUE0 OR SAY KWAI[k THE II/SUPANCF AFFORDED BY THE POLICIES DESWISEDHEREIN IS SUBJECT TD ALL THE TEAMS• E%CLUSIDNS AND CONoTION6 OF sm N POLICES. AGGREGATE WITS SHOM MAY HAVE BEEN RMUCED BY PAD CLAIMS, lott roLAir NYY/61 P noTA'a to Meoelmrrww NDwRa xAYEOroTNt ITIT, WTfAIUIR TOrotoiNALL EIYm IYPD{{ aD gUGA"VIN ON IAYNRY W ANY XI MCP YYDN W MIRML In AaBITS aR CRRRALlY6RY AYMOAREDEMOaWTAR , v �eE s i 'CDICEAWL OENFWLLIY{Y:]Y � CINYB YME � OCG:A . Yl0011 � i i VFRBCEIOLiATIQYIM i I �; 0lNE t• E MOCNCTS •C7i. >OO AGG { YlAOp! LIMr APMIlBPER ADLLY l A x AYTOgrsumomwY 075 90334Z ' 07 -b1.11 MV AVID 03 41.12 IFi eeWnq i 1,COD,080.00 YODIIY NAR. WPIAm7 i ASE OIAYEDADIOS aCNmULEDAVro3 NRED AYION NDNOYYNEDW106 uAAOtINMItRr Rum nLY.uartllYBR li T„AN Ate { 41fO wLr. me ANY AVID i aLainRalel•u.wNLm amw rCUAIS YADE e.o+omuAA'RtE { fADmmom i { i DFDJCTRLR � s rsrEARioN s YNHYIlIYL mYTEMMDON AMD LlIOYYNa'LNAYBTY Nf/TNOoPRB1OIaMRYMEOUlYE OTf1�gELRfA ' EL EAOVAWpENI a EL OBFASE•FAENPLOYEE ' i Y AAnvNV4 Yl 0. Y.b EL.WNBE •YODLY 11Yn i OTNq Gump 6 COIRGIDn deduetahlss ;60Q - IYDTCArtTOROrorEAATYwrLOUnoes llwreLnTYAT:IYaMNBAEDEDiY B41DAamNr1 srYCULPADVIInDIIa CERTIiJGATE IEOI TYA CANCELLATION AGORD 28 (200N08) o ACOV CORPORATION 1108 yo Py. _ I YNaLD,iNraTTwaova INNtlLiDroLlweewRiueos lroienranAAnoN orA YIIEAmF•iNE gRNYq M{YRdt YI4 EEClAYDRlD NAa 30 iaYi YRRnN noTA'a to Meoelmrrww NDwRa xAYEOroTNt ITIT, WTfAIUIR TOrotoiNALL IYPD{{ aD gUGA"VIN ON IAYNRY W ANY XI MCP YYDN W MIRML In AaBITS aR MPMOMYAWAM AYMOAREDEMOaWTAR , AGORD 28 (200N08) o ACOV CORPORATION 1108 yo Py. _ I PEST CONTROL ANNUAL CONTRACT BRAZOS COUNTY PURCHASING DEPT. Brazos County Courthouse SOQ Request No. 2011-43 200 S. Texas Ave., Ste. 352 Page 1 of 7 Pages Bryan, Texas 77803 Telephone (979) 3614294 GENERAL REO AREMENT FOR CONTRACT 'el-rialve as a duly authorized representative of J415f oa . 6exlA) "Contractor" willingly attest to perform (or deliver) as per Exhibit "A" for Brazos County for the period of October 1, 2011 through September 30, 2013. 1 further agree to all of the provisions and specifications contained in this contract. ASSIGNMENT The successful offeror may not assign, sell or otherwise transfer this contract without written permission of Brazos County Commissioners Court. Should there be a change in ownership or management; the contract shall be terminated unless a mutual agreement is reached with the new owner or manager to continue the contract with its present provisions and prices. AWARD Brazos County reserves the right to award this contract on the basis of LOWEST AND BEST OFFER in accordance with the laws of the State of Texas, to waive any formality or irregularity, to make awards to more than one offeror, to reject any or all bids. CONTRACT OBLIGATION Brazos County Commissioners Court must award the contract and Brazos County Judge or other person authorized by Brazos County Commissioners Court must sign the contract before it becomes binding on Brazos County or the offerors. Department heads are NOT authorized to sign agreements for Brazos County. Binding agreements shall remain in effect until all products and/or services covered by this purchase have been satisfactorily delivered and accepted. QUANTITTES The quantities specified in this agreement are estimates only. Brazos County does not guarantee to purchase any minimum quantities or services other than those listed on a purchase order. CONTRACT RENEWALS Renewals may be made ONLY by written agreement between Brazos County and the offeror. Any and all price escalations shall not be accepted and shall be considered a non - response. After the initial award period, this contract can be renewed for I (one) additional I (one) year period if approved by Commissioner's Court and Contractor. SOQ Continuation Sheet SOQ Request No. 2011.43 BRAZOS COUNTY, TEXAS Page 2 or 7 Pages HOLD HARMLESS AGREEMENT Contractor, the successful offeror, shall indemnify and hold Brazos County harmless from all claims for personal injury, death and/or property damage resulting directly or indirectly from contractor's performance. Contractor shall procure and maintain, with respect to the subject matter of this bid, appropriate insurance coverage including, as a minimum, public liability and property damage with adequate limits to cover contractor's liability as may arise directly or indirectly from work performed under terms of this bid. Certification of such coverage must be provided to Brazos County upon request. INSPECTIONS & TESTING Acceptance of merchandise, work, and/or equipment provided shall be made by Brazos County at the sole discretion of the Commissioners Court when all terms and conditions of the contract and specifications have been met to its satisfaction, including the submission to Brazos County of any and all documentation as may be required. ADDITION/MODIFICATION OF LOCATIONS OR SERVICES Brazos County reserves the right to add locations as these additional locations may be required. Locations to be added may include, but not limited to, expansions or additions to existing facilities and acquisition or construction of new properties. In the event that Brazos County makes significant structural changes to an existing facility that impacts the contractor's cost in providing the services anticipated by this contract such change may be treated as a new facility and the procedures provided for in this section may be followed in determining an appropriate price. In the event Brazos County wishes to add other locations to a group carder the Contract, a quotation will be solicited from the incumbent contractor in good standing for the group in which the new location is appropriately situated. In the event Brazos County shall sell, vacate, abandon, or otherwise dispose or terminate a location to which the contract applies, all existing contracts or agreements or services applicable to such location, the portion of this contract that applies to such locations is terminated. All remaining portions of the contact will remain intact. Brazos County will endeavor to give the Contractor written notice of such termination of locations a minimum of thirty (30) days in advance. INVOICES & PAYMENTS Payments to Contractors will not be made if the Contractor cannot produce a Brazos County Purchase Order. Offerors shall submit an original invoice on each purchase order or purchase release after each delivery, indicating the purchase order number. Invoices must be itemized. Any invoice, which cannot be verified by the contract price and/or is otherwise incorrect, shall be corrected by the Contractor, When multiple deliveries and/or services are required, the offeror may invoice following each delivery or performance of service and Brazos County will pay on invoice with in thirty (30) days upon receipt of invoice. Contracts providing for a monthly charge will be billed and paid on a monthly basis only. The Contractor will provide an invoice for each month in which Brazos County is responsible for payment, during the duration of the contract. Prior to any and all payments made for goods and/or services provided under this contract, the offeror should provide his Taxpayer identification Number or social security number as applicable. This information must be on file with Brazos County Auditor's office. Failure to provide this information may result in a delay in payment and/or back -up withholding as required by the Internal Revenue Service. SOQ Continuation Sheet SOQ Request No. 2011 -43 BRAZOS COUNTY, TEXAS Page 3 of 7 Pages PRICING Prices for all goods and/or services shall be firm for the duration of this contract and shall be stated on the Pricing/Delivery Information form. Prices shall be all inclusive: No price changes, additions, or subsequent qualifications will be honored during the course of the contract. All prices must be written in ink or typewritten. Pricing on all transportation, freight, drayage and other charges are to be prepaid by the contractor and included in the bid prices. If there are any additional charges of any kind, other than those mentioned above, specified or unspecified, offeror MUST indicate the items required and attendant costs or forfeit the right to payment for such items. Where unit pricing and extended pricing differ, unit pricing prevails. TAXES Brazos County is exempt from all federal excise, state and local taxes unless otherwise stated in this document. Brazos County claims exemption from oil sales and/or use taxes under Texas Tax Code § 151.309, as amended. Texas Limited Sales Tax Exemption Certificates will be furnished upon written request to Brazos County Purchasing Agent. GOVERNING FORMS In the event of any conflict between the terms and provisions of these requirements and the specifications, the specifications shall govem. In the event of any conflict of interpretation of any part of this overall document, Brazos County's interpretation shall govern. In the event of a conflict between the terms, conditions, provisions, and specifications of this document and any other terms, conditions, provisions, and specifications provided by the Contractor; the terms of this document shall supersede. GOVERNING LAW This bid solicitation is govemed by the competitive bidding requirements of Brazos County Purchasing Act, Texas Local Government Code, §262.021 et seq., as amended. Offerors shall comply with all applicable federal, state and local laws and regulations. Offeror is further advised that these requirements shall be fully governed by the laws of the State of Texas and that Brazos County may request and rely on advice, decisions and opinions of the Attorney General of Texas and Brazos County Attorney concerning and portion of these requirements. DISQUALIFICATION OF OFFEROR Upon signing this bid document, an offeror offering to sell supplies, materials, services, or equipment to Brazos County certifies that the offeror has not violated the antitrust laws of this state codified in Texas Business and Commerce Code §15.01, et seq., as amended, or the federal antitrust laws, and has not communicated directly or indirectly the bid made to any competitor or any other person engaged in such line of business. Any or all bids may be rejected if Brazos County believes that collusion exists among the offerors. Bids in which the prices are obviously unbalanced may be rejected. If multiple bids are submitted by an offeror and after the bids are opened, one of the bids is withdrawn, the result will be that all of the bids submitted by that offeror will be withdrawn; however, nothing herein prohibits a Contractor from submitting multiple bids for different products or services. P93� SOQ ContlnualionSheet SOQ Request No. 2011A3 BRAZOS COUNTY, TEXAS Page 4 of 7 Pages SEVERABILITY If any section, subsection, paragraph, sentence, clause, phrase or word of these requirements or the specifications shall be held invalid, such holding shall not affect the remaining portions of these requirements and the specifications and it is hereby declared that such remaining portions would have been included in these requirements and the specifications as though the invalid portion had been omitted. SILENCE OF SPECIFICATIONS The apparent silence of specifications as to any detail, or the apparent omission from it of a detailed description concerning any point, shall be regarded as meaning that only the best commercial practice is to prevail and that only material and workmanship of the finest quality are to be used. All interpretatioos of specifications shall be made on the basis of this statement. The items furnished under this contract shall be new, unused of the latest product in production to commercial trade and shall be of the highest quality as to materials used and workmanship. Manufacturer furnishing these items shall be experienced in design and construction of such items and shall be an established supplier of the item bid. TERMINATION Brazos County reserves the right to terminate the contract for default if offeror breaches any of the terms therein, including warranties of offeror or if the offeror becomes insolvent or commits acts of bankruptcy. Such right of termination is in addition to and not in lieu of any other remedies which Brazos County may have in law or equity. Default may be construed as, but not limited to, failure to deliver the proper goods and/or services within the proper amount of time, and/or to properly perform any and all services required to Brazos County's satisfaction and/or to meet all other obligations and requirements. Brazos County may terminate the contract without cause upon thirty (30) days written notice. POLICY REQUIREMENTS FOR CERTIFICATE OF INSURANCE CONTRACTOR'S INSURANCE The Contractor /Contractor, before starting work for Brazos County, must furnish Brazos County a Certificate of Insurance or other acceptable evidence from a reputable insurance company or companies with an A.M. Best Rating of AA@ (such companies to be acceptable to Brazos County) licensed to write insurance in the state of Texas, showing that the Contract is covered by the insurance as follows: (1) Statutory Workers Compensation Insurance with Employers Liability Insurance in the amount of $l 000,000. In the event any work is sublet, the Contractor shall require the subcontractor similarly to provide the same coverage and shall himself acquire evidence of such coverage on behalf of the subcontractor. (TLC Sec. 40 1.01 1) (2) CommPfO1al General Liability Insurance with a $500,000 Combined Single Limit. The policy shall be on the Comprehensive General Liability 1986190 occurrence form, and shall include coverage for acts of independent contractors, and shall name Brazos County as an additional insured. Waiver of subrogation is required. No claims made policies are acceptable without prior approval by the Commissioners Court/Risk Management. F71/ d1 _ Ng 3 % soQ Continuation Sheet BRAZOS COUNTY, TEXAS (3) Automobile Public Liability Insurance with propelled vehicles used in connection with Waiver of subrogation is required. SOQ Request No. 2011.43 Page 5 of 7 Pages a $ 500,000 Combined Single Limit, in all self - the contract, whether owned, non -owned or hired. The Certificate of Insurance famished to Brazos County shall contain a provision that coverage under such policies shall not be canceled or materially changed until at least 30 days prior written notice has been given to Brazos County LIMITATIONS The parties are aware that there are constitutional and statutory limitations on the authority of Brazos County to enter into certain terms and conditions of the Agreement, including, but not limited to, authorizations of the placement of liens on Brazos County property; disclaimers and limitations of warranties; disclaimers and limitations of liability for damages; waivers, disclaimers and limitations of legal rights, remedies, requirements and processes; limitations of periods to bring legal action; granting control of litigation or settlement to another party; liability for acts or omissions of third parties; payment of attorneys' fees; dispute resolution; indemnities; and confidentiality (collectively, the "Limitations '), Any Agreement terms and conditions related to the Limitations will not be binding on Brazos County except to the extent authorized by the laws and Constitution of the State of Texas. COVERAGESIWAGES Nothing in this Agreement shall be construed as making Brazos County responsible for the payment of compensation and/or any benefits for Contractor including health, property, motor vehicle, workers' compensation, disability, death, and dismemberment insurance for the Contractor's employees and/or equipment. Nothing in the Agreement shall be construed as making Brazos County responsible for wages, materials, logistical support, equipment, and related travel expenses incurred by the Contractor. SOVEREIGN IMMUNITY The parties understand that Brazos County does not waive or relinquish any immunity or defense on behalf of itself, officers, employees, agents, and volunteers as a result of its execution of this Agreement and the performance of the covenants contained herein. Further, Brazos County is not responsible for any civil liability that arises from any act or omission made within the course and scope of this Agreement. The Parties understand and agree that Brazos County does not assume civil liability under any theory of law for the actions of the Contractor in providing services hereunder. NOTICES Notices shall be mailed to the addresses designated herein or as may be designated in writing by the parties from time to time and shall be deemed received when sent postage prepaid U.S. Mail to the following addresses: BRAZOS COUNTY: Brazos County, Texas Duane Peters, Brazos County Judge 200 South Texas Avenue, Suite 332 Bryan, Texas 77803 [Vol % 7- pg. � (� soQ Continuation Sheet BRAZOSCOUNTV,TEXAS SOQ Request No. 2011.43 Page 6 of 7 Pages CONTRACTOR: Sales Contact Name: Phone Number: Billing Info: J6LY 1�c NKE 979 aoy 9�aG ASSIGNABILITY This agreement may not be assigned without the prior written permission of Brazos County. FISCAL FUNDING CLAUSE Notwithstanding any provisions contained herein, the obligations of Brazos County are expressly contingent upon the availability of funding for the obligations contained herein for the term of the Agreement and any extensions thereto. WAIVERS No waiver by either party hereto of any term or condition of this Agreement shall be deemed or construed to be a waiver of any other term or condition or subsequent waiver of the same term or condition. ENTIRE AGREEMENT This Agreement represents the entire and integrated agreement between Brazos County and the Contractor and supersedes all prior negotiations, representations, or agreements, either written or oral. This Agreement may only be amended by written instrument approved and executed by the parties. AVAILABILITY AND RETENTION OF RECORDS All records relating to the service provided under this contract and supporting documentation for invoices submitted to Brazos County by the Contractor shall be retained and made available by the Contractor for audit by Brazos County, it duly authorized representatives, the State of Texas (including, but not limited to the Auditor of the State of Texas, Inspector General or duly appointed law enforcement officials) and agencies of the United States Government. Such records shall be returned by Contractor and made available for any time period required by state or federal law. If changes occur in the governing state or federal law, regarding retention records, Contractor shall comply with such changes. If an audit is initiated before the expiration of such time periods required by state or federal law regarding retention of records, the Contractor shall retain such records until the audit is concluded and all issues resolved. Contractor shall provide Brazos County with copies of such audits that be conducted with respect to the contract. AUDIT RESPONSIBILTY The Contractor shall be responsible for receiving, replying to and/or complying with any audit exception by appropriate federal, state or local audit directly related to the provision of this contract. The Contractor shall repay to Brazos County the full amount received for duplicate billings, erroneous billings, false or deceptive claims. The Contractor recognizes and agrees that Brazos County may withhold any money due and recover through any appropriate method any money erroneously paid under this contract if evidence exists of less than full compliance with this contract. t SOQ Continuation Sheet SOO, Request No. 2011.43 BRAZOS COUNTY, TEXAS Page 7 of 7 Pages INDEMNIFICATION The Contractor shall defend, indemnify and save harmless Brazos County and all its officers, agents, and employees from all suits, actions, or claims of any character, name and description including attorney's fees expenses brought for or on account of any injuries or damages received or sustained by any person or persons or property, by or from the said Contractor or his employees or by or in consequence of any negligence in safeguarding the work, or through the use of unacceptable materials in construction of the work, or by or on account of any act of omission, the Worker Compensation Law or any other law, ordinance, order or decree, and so much of the money due the said Contractor under and by virtue of his contract as shall be considered necessary by Brazos County may be retained for the use of Brazos County, or in case no money is due, his sureties shall be held until suit or suits, action or actions, claim or claims for injury or damages as aforesaid shall have been settled and satisfactory evidence to that effect furnished Brazos County. Contractor shall defend, indemnify and save harmless Brazos County, its officers, agents and employees in accordance with this indemnification clause regardless of whether the injury or damage is caused in part by Brazos County, its officers, agents or employees. The undersigned affirms that they are duly authorized to execute this contract, that this proposal has not been prepared in collusion with any other Proposer, and that the contents of this proposal have not been communicated to any other Proposer prior to the official opening of this proposal. The signatory also agrees to all provisions and specifications of this contract. /� Signed By: � /t ��[�J Title: ,GYI�}irrfr` �iP��iA4 Typed Name: Jay Klinke Company Name: Jr'N55 test d6-1- OP-Y -I J Phone No. 9059- igl • 77sa Mailing Address: 11 ?Lf)t ,5tn+o i✓eEDO,u .4410& L'O",C61f 1:7707�N -r 7r' 77tryj P. O. Box or Street City State Zip Employer Identification Number: 7S'.279 /y96 Social Security Number: -/I/f (i Appro ed by ommiss one Court on this day of 2011 by Iding the position of SOQ 2011413 SPECIFICATIONS FOR PEST CONTROL CONTRACT: October 1, 2011 — September 30, 2013 Brazos County is soliciting quotations for pest control in designated County buildings, prices effective for a period of two (2) years with an option to renew for two (2) additional one (1) year periods. Please see specifications below: SPECIFICATIONS • Inspection and treatment services will be provided on a in basis, to include insides and perimeters of all buildings listed below. • Vendor to furnish all professional services, labor, material and equipment. • All materials to be registered with Environmental Protection Agency and will be used in strict accordance with label directions. • Pests to be controlled are roaches, silverfish, crickets, spiders, mice, rats and ants (outside ant beds should be included in cost provided below). • Work must be guaranteed so that if, at any time during the contract, a reinfestation should occur, vendor will re -treat affected area(s) at no additional cost. • When each building is sprayed, an employee must sign appropriate paper work for that building extermination. The Vendor must then take invoices or extermination receipts to the Maintenance Building the day the service takes place. • All notifications of treatment required by law or product labeling; are the sole responsibility of the vendor. Areas to be treated are as follows: • Brazos County Courthouse • Tax Office • Maintenance Building/JP Pct. 4 /Constable Pct. 4 • Health Department • Adult Probation/Annex Building • Brazos Center/Museum • Arena Hall • Agricultural Extension Building • Road & Bridge Buildings on Highway 21 • Brazos County Detention Facility on Sandy Point Road • Juvenile Justice/Detention Center and 2 Portables on Highway 21 • Brazos County Administration Building • Sheriffs Office Administration Building • Maxwell Building/IT Building • Exposition Center • Brazos County Storage /Anderson Street • Justice of the Peace 3 • 2911 Street Cowl Annex • Low Risk Facility • Successful Bidder must provide evidence of Workman's Comp and General Liability Insurance and Auto Insurance prior to award. • Successful Bidder must sign and agree to all terms and conditions of Brazos County Service Contract attached. • Quotations should reflect a monthly charge, with each location shown separately below, and totaled at the bottom Exhibit "A" Page I of 2 Vol, __ 81! Please fax your quotations to (979)361 -4293, email mail to 200 South Texas Ave Suite 352, Bryan, TX by Brazos Courtly Purchasing Department by 5:00 or they will not be considered. o_I : :.. :... „r n.intae Gil- Pact Cnntrnl to It.illiamsfri cn.brnzos.l :x.us or 77803. Quotes must be received p.m. "Tuesday, August 23, 2011 JUIIQl77laVU vc uvaw •..• Building - - - --- -- Address Cost /Month Brazos Count)' Courthouse im I: 2d" street Bry:.n. TX _ S,• Do. Co Tax Office 3W1 raid Willh.m J. Bryan Parkway: ft -111. Tx 7.0 _ Maintenance Building 206 North WtelhingtonStreet; MY211•X 30 .00 1lealthDepartment 2UINonh'rexasAeeo.c :nryan.TX b 30 00 Adult Probation 33111. 2(, "Streak Bryan, TX f 3u;rnC lirarnsCentcrlhluscunt ;220Hdartres,;Brpnn,TX Arena Hall kitwfA,ehhne:14.y Ill. TX All Extension Road and Bridge 2619 West Ifighwny 21: Bryan, TX 2619 west Highway 21: nryan,TX 0 , p i o •UO Dulention Center + Jail Addition ivS Sandy PUint RIME n(yan. TX —� �`c" — JUYellile'lustice + 2 Portables 19An 111phway 21 West: Bryan.1'X - - - -- Administration Building 2tlnS.IC'MVIAvenuel Bryan. EN Sheriff's Office 1700 niyhway 21 west nryan.Ts f_4 Maxwell Building 205 Hot 27111 Street; Bryan, TX )f c .00 Exposition Center Brazos County S(ora a 5827 Leonard Road: Bryan, TX lout Anderson; Colage Slation, TX r1 Oo 4 eta , 00 Justice of the Pe. Pct). 3 1500 fieorgc Bush Drive: Collage Station. TX I+ 3v e o Court Annex loAl Ii. 29i °SVeeut113,Hryaa,Tx - 0 ,E;o Loy Risk Iracilit)' 1571 s:mdy coin, R„nd; uryan, Tx G TOTAL. �t IYrt,il'. lei 9GO• R'c` The nmdersipad affirms that they are duly muhurized to excctdu this contract, that dtis bill has not been prupaled in adlusiuo with any other bidder. :unl Ihm the anmenU of this bid have not been counnunicaied to nny other bidder prior W the official opening of this hid. Fnnhermore, the bidder a(fims don mrUy arc ,willing and capable of pUribrnting the services Unotiled in this bid or to providing the goods duseribed in obis bid, and agrees to do so for tc term of this tmnemef The ter or also agrees ct ail of dtc terms and conditions contained in ibis document and agrees to be he to them for the term of this contmcl. Signature of Authorized Representative: _ r �• r r0m ?C'C' �ul+c, cJ$GJl7 Company Namc: d&, dC�N ddross: Cctcc Sc Sn¢nou Tx Telephone: 1 °3�1 �'rs'1'775 o> Ismail Address: Tax Identification ft: I- >>'J7ytgF(i-D r proved bj� riss ner's Court on this M _day of _�U010 by holding tin position of�- Exhibil "A" Page 2 ol'2 Vol. Brazos County Purchasing Department 200 SOUTH TEXAS AVE SUITE 352 BRYAN, TX.77803 PHONE (979) 361 -4290 FAX (979) 361 -1293 Charles Wendt, Purchasing Agent Lxalie Williams, Asst. Purchasing Agent September 12, 2013 Fort Bend Services 13303 Redfish Lane Stafford, TX - 77477 Phone: 281 -261 -5199 Attn: Mike Griffin Gail Davis, Buyer II Re: Renewal of Contract 2013 -76R Water Treatment, previously known as 2011 -45 Brews County appreciates the quality work your company has provided and would like to exercise a renewal option for cona act 2013 -76R, previously known as- 2011 -45. All terns, conditions, and pricing shall remain the same. This renewal will star October 1. 2013 tkrouek Seotemker30, 2014. To accept the renewal option, please fill out the information and sign below. Return the signed documents by email to leontmr @,brazoscountytx.gov or fax to (979) 361 -4293. Please then submit the original signed documents and an updated Certificate of Insurance by mail to the address listed above. Please return acceptance as soon as possible. if you have any questions, 1 may be reached at (979) 361.4294. Contact Name: r asp FORT BEND SERVICES Authorized Signat e BRAZO OUNTY Duane Peters, County Judge IV--01 I �% A�s Date � �I►3 Date SOQ 2011 -45 Water Treatment Previously known as 2011 -45 October 1, 2013 - September 30, 2014 Type of Inspection Fort Bend Services ChemAqua 4sCs. Cost /Inspect Cast /Year Cost /Inspect Cost/Year Closed Water Loop $10.00 $600.00 $75.00 $4,500.00 Inspection Quarterly Open Water Loop Inpection $330.50 $7,932.00 $250.00 $6,000.00 Monthly Total Combined Inspections ,f,`i', 4 TA �A'yy per Yearu gV,� $8,532 00 $10,500.00 RECOMMEND AWARD TO. FORT BEND SERVICES /, f /.,tL, holding the position of WATER TREATMENT ANNUAL CONTRACT BRAZOS COUNTY PURCHASING DEPT. Brazos County Courthouse 200 S. Texas Ave., Ste. 352 SOQ Request No. 5 Bryan, Texas 77803 Page 1 of 7 Pages Telephone (979) 3613294 GENERAL REOUIREMENT FOR CONTRACT l, Mike Griffin as a duly authorized representative of FORT BEND SERVICES, INC. "Contractor" willingly attest to perform (or deliver) as per Exhibit "A" for Brazos County for the period of October 1, 2011 through September 30, 2013. 1 further agree to all of the provisions and specifications contained in this contract. ASSIGNMENT The successful offeror may not assign, sell or otherwise transfer this contract without written permission of Brazos County Commissioners Court. Should there be a change in ownership or management; the contract shall be terminated unless a mutual agreement is reached with the new owner or manager to continue the contract with its present provisions and prices. AWARD Brazos County reserves the right to award this contract on the basis of LOWEST AND BEST OFFER in accordance with the laws of the State of Texas, to waive any formality or irregularity, to make awards to more than one offeror, to reject any or all bids. CONTRACT OBLIGATION Brazos County Commissioners Court must award the contract and Brazos County Judge or other person authorized by Brazos County Commissioners Court must sign the contract before it becomes binding on Brazos County or the offerors. Department heads are NOT authorized to sign agreements for Brazos County. Binding agreements shall remain in effect until all products and/or services covered by this purchase have been satisfactorily delivered and accepted. QUANTITIES The quantities specified in this agreement are estimates only. Brazos County does not guarantee to purchase any minimum quantities or services other than those listed on a purchase order. CONTRACT RENEWALS Renewals may be made ONLY by written agreement between Brazos County and the offeror. Any and all price escalations shall not be accepted and shall be considered a non - response. After the initial award period, this contract can be renewed for two (2) additional one (1) year periods if approved by Commissioner's Court and Contractor. SOQ Continuation Sheet BRAZOSCOUNTY,TEXAS SOQ Request No. 201145 Page 2 of 7 Pages HOLD HARMLESS AGREEMENT Contractor, the successful offeror, shall indemnify and hold Brazos County harmless from all claims for personal injury, death and /or property damage resulting directly or indirectly from contractor's performance. Contractor shall procure and maintain, with respect to the subject matter of this bid, appropriate insurance coverage including, as a minimum, public liability and property damage with adequate limits to cover contractor's liability as may arise directly or indirectly from work performed under terms of this bid. Certification of such coverage must be provided to Brazos County upon request. INSPECTIONS & TESTING Acceptance of merchandise, work, and /or equipment provided shall be made by Brazos County at the sole discretion of the Commissioners Court when all terms and conditions of the contract and specifications have been met to its satisfaction, including the submission to Brazos County of any and all documentation as may be required. ADDITION/MODIFICATION OF LOCATIONS OR SERVICES Brazos Countv reserves the right to add locations as these additional locations may be required. Locations to be added may include, but not limited to, expansions or additions to existing facilities and acquisition or construction of new properties. In the event that Brazos County makes significant structural changes to an existing facility that impacts the contractor's cost in providing the services anticipated by this contract such change may be treated as a new facility and the procedures provided for in this section may be followed in detennining an appropriate price. In the event Brazos County wishes to add other locations to a group under the Contract, a quotation will be solicited from the incumbent contractor in good standing for the group in which the new location is appropriately situated. In the event Brazos County shall sell, vacate, abandon, or otherwise dispose or terminate a location to which the contract applies, all existing contracts or agreements or services applicable to such location, the portion of this contract that applies to such locations is terminated. All remaining portions of the contract will remain intact. Brazos County will endeavor to give the Contractor written notice of such termination of locations a minimum of thirty (30) days in advance. INVOICES & PAYMENTS Payments to Contractors will not be made if the Contractor cannot produce a Brazos County Purchase Order. Offerors shall submit an original invoice on each purchase order or purchase release after each delivery, indicating the purchase order number. Invoices must be itemized. Any invoice, which cannot be verified by the contract price and /or is otherwise incorrect, shall be corrected by the Contractor. When multiple deliveries and /or services are required, the offeror may invoice following each delivery or performance of service and Brazos County will pay on invoice with in thirty (30) days upon receipt of invoice. Contracts providing for a monthly charge will be billed and paid on a monthly basis only. The Contractor will provide an invoice for each month in which Brazos County is responsible for payment, during the duration of the contract. Prior to any and all payments made for goods and /or services provided under this contract, the offeror should provide his Taxpayer Identification Number or social security number as applicable. This information must be on file with Brazos County Auditor's office. Failure to provide this information may result in a delay in payment and/or back -up withholding as required by the Internal Revenue Service. y SOQ Continuation Sheet SOQ Request No. 2011 -45 BRALOS COUNTY, TEXAS Page 3 o1`7 Pages PRICING Prices for all goods and /or services shall be firm for the duration of this contract and shall be stated on the Pricing /Delivery Information form. Prices shall be all inclusive: No price changes, additions, or subsequent qualifications will be honored during the course of the contract. All prices must be written in ink or typewritten. Pricing on all transportation, freight, drayage and other charges are to be prepaid by the contractor and included in the bid prices. If there are any additional charges of any kind, other than those mentioned above, specified or unspecified, offeror MUST indicate the items required and attendant costs or forfeit the right to payment for such items. Where unit pricing and extended pricing differ, unit pricing prevails. TAXES Brazos County is exempt from all federal excise, state and local taxes unless otherwise stated in this document. Brazos County claims exemption from all sales and/or use taxes under Texas Tax Code §151.309, as amended. Texas Limited Sales Tax Exemption Certificates will be furnished upon written request to Brazos County Purchasing Agent. GOVERNING FORMS In the event of any conflict between the terms and provisions of these requirements and the specifications, the specifications shall govern. In the event of any conflict of interpretation of any part of this overall document, Brazos County's interpretation shall govern. In the event of a conflict between the terms, conditions, provisions, and specifications of this document and any other terms, conditions, provisions, and specifications provided by the Contractor; the terms of this document shall supersede. GOVERNING LAW This bid solicitation is governed by the competitive bidding requirements of Brazos County Purchasing Act, Texas Local Government Code, §262.021 et seq., as amended. Offerors shall comply with all applicable federal, state and local laws and regulations. Offeror is further advised that these requirements shall be fully governed by the laws of the State of Texas and that Brazos County may request and rely on advice, decisions and opinions of the Attorney General of Texas and Brazos County Attorney concerning and portion of these requirements. DISQUALIFICATION OF OFFEROR Upon signing this bid document, an offeror offering to sell supplies, materials, services, or equipment to Brazos County certifies that the offeror has not violated the antitrust laws of this state codified in Texas Business and Commerce Code §15.01, et seq., as amended, or the federal antitrust laws, and has not communicated directly or indirectly the bid made to any competitor or any other person engaged in such line of business. Any or all bids may be rejected if Brazos County believes that collusion exists among the offerors. Bids in which the prices are obviously unbalanced may be rejected. If multiple bids are submitted by an offeror and after the bids are opened, one of the bids is withdrawn, the result will be that all of the bids submitted by that offeror will be withdrawn; however, nothing herein prohibits a Contractor from submitting multiple bids for different products or services. SOQ Continuation Sheet BRAZOS COUNTY, TEXAS SEVERABILITY SOQ Request No. 201145 Page 4 of 7 Pages if any section, subsection, paragraph, sentence, clause, phrase or word of these requirements or the specifications shall be held invalid, such holding shall not affect the remaining portions of these requirements and the specifications and it is hereby been included in these requirements and the spec omitted. declared that such remaining portions would have fications as though the invalid portion had been SILENCE OF SPECIFICATIONS The apparent silence of specifications as to any detail, or the apparent omission from it of a detailed description concerning any point, shall be regarded as meaning that only the best commercial practice is to prevail and that only material and workmanship of the finest quality are to be used. All interpretations of specifications shall be made on the basis of this statement. The items fumished under this contract shall be new, unused of the latest product in production to commercial trade and shall be of the highest quality as to materials used and workmanship. Manufacturer furnishing these items shall be experienced in design and construction of such items and shall he an established supplier of the item bid. TERMINATION Brazos County reserves the right to terminate the contract for default if offeror breaches any of the terms therein, including warranties of offeror or if the offeror becomes insolvent or commits acts of bankruptcy. Such right of termination is in addition to and not in lieu of any other remedies which Brazos County may have in law or equity. Default may be construed as, but not limited to, failure to deliver the proper goods and/or services within the proper amount of time, and/or to properly perform any and all services required to Brazos County's satisfaction and /or to meet all other obligations and requirements. Brazos County may terminate the contract without cause upon thirty (30) days written notice. POLICY REQUIREMENTS FOR CERTIFICATE OF INSURANCE CONTRACTOR'S INSURANCE The Contractor /Contractor, before starting work for Brazos County, must furnish Brazos County a Certificate of Insurance or other acceptable evidence from a reputable insurance company or companies with an A.M. Best Rating of AA@ (such companies to be acceptable to Brazos County) licensed to write insurance in the state of Texas, showing that the Contract is covered by the insurance as follows: (1) Statutory Workers Compensation Insurance with Employers Liability Insurance in the amount of $1,000.000. In the event any work is sublet, the Contractor shall require the subcontractor similarly to provide the same coverage and shall himself acquire evidence of such coverage on behalf of the subcontractor. (TLC Sec. 401.011) (2) Commercial General Liability Insurance with a $1,000,000 Combined Single Limit. The policy shall be on the Comprehensive General Liability 1986/90 occurrence form, and shall include coverage for acts of independent contractors, and shall name Brazos County as an additional insured. Waiver of subrogation is required. No claims made policies are acceptable without prior approval by the Commissioners Court/Risk Management. / _ SOQ Continuation Sheet BRAZOS COUNTY, TEXAS (3) Automobile Public Liability Insurance propelled vehicles used in connection Waiver of subrogation is required. SOQ Request No. 2011 -45 Page 5 of 7 Pages with a $ 500,000 Combined Single Limit, in all self - with the contract, whether owned, non -owned or hired. The Certificate of Insurance furnished to Brazos County shall contain a provision that coverage under such policies shall not be canceled or materially changed until at least 30 days prior written notice has been given to Brazos County LIMITATIONS The parties are aware that there are constitutional and statutory limitations on the authority of Brazos County to enter into certain terms and conditions of the Agreement, including, but not limited to, authorizations of the placement of liens on Brazos County property; disclaimers and limitations of warranties; disclaimers and limitations of liability for damages; waivers, disclaimers and limitations of legal rights, remedies, requirements and processes; limitations of periods to bring legal action; granting control of litigation or settlement to another party; liability for acts or omissions of third parties; payment of attorneys' fees; dispute resolution; indemnities; and confidentiality (collectively, the "Limitations "). Any Agreement terms and conditions related to the Limitations will not be binding on Brazos County except to the extent authorized by the laws and Constitution of the State of Texas. COVERAGESlWAGES Nothing in this Agreement shall be construed as making Brazos County responsible for the payment of compensation and /or any benefits for Contractor including health, property, motor vehicle, workers' compensation, disability, death, and dismemberment insurance for the Contractor's employees and /or equipment. Nothing in the Agreement shall be construed as making Brazos County responsible for wages, materials, logistical support, equipment, and related travel expenses incurred by the Contractor. SOVEREIGN IMMUNITY The parties understand that Brazos County does not waive or relinquish any immunity or defense on behalf of itself, officers, employees, agents, and volunteers as a result of its execution of this Agreement and the performance of the covenants contained herein. further, Brazos County is not responsible for any civil liability that arises from any act or omission made within the course and scope of this Agreement. The Parties understand and agree that Brazos County does not assume civil liability under any theory of law for the actions of the Contractor in providing services hereunder. NOTICES Notices shall be mailed to the addresses designated herein or as may be designated in writing by the parties from time to time and shall be deemed received when sent postage prepaid U.S. Mail to the following addresses: BRAZOSCOUNTY: Brazos County, Texas Duane Peters, Brazos County Judge 200 South Texas Avenue, Suite 332 Bryan, Texas 77803 SOO Continuation Sheet SOQ Request No. 2011 -45 BRA7,OS COUNTY, TEXAS Page 6 or 7 Pages CONTRACTOR: Sales Contact Name: Phone Number: Billing Info: Mike Griffin (281) 726 -3335 cell FORT BEND SERVICES, IN (281) 261 -5199 office 13 30 3 Redfish Lane (281) 261 -2295 fax Stafford, Texas 77477 ASSIGNABILITY This agreement may not be assigned without the prior written permission of Brazos County. FISCAL FUNDING CLAUSE Notwithstanding any provisions contained herein, the obligations of Brazos County are expressly contingent upon the availability of funding for the obligations contained herein for the term of the Agreement and any extensions thereto. WAIVERS No waiver by either party hereto of any term or condition of this Agreement shall be deemed or construed to be a waiver of any other term or condition or subsequent waiver of the same term or condition. ENTIRE AGREEMENT This Agreement represents the entire and integrated agreement between Brazos County and the Contractor and supersedes all prior negotiations, representations, or agreements, either written or oral. This Agreement may only be amended by written instrument approved and executed by the parties. AVAILABILITY AND RETENTION OF RECORDS All records relating to the service provided under this contract and supporting documentation for invoices submitted to Brazos County by the Contractor shall be retained and made available by the Contractor for audit by Brazos County, it duly authorized representatives, the State of Texas (including, but not limited to the Auditor of the State of Texas, Inspector General or duly appointed law enforcement officials) and agencies of the United States Government. Such records shall be returned by Contractor and made available for any time period required by state or federal law. If changes occur in the governing state or federal law, regarding retention records, Contractor shall comply with such changes. If an audit is initiated before the expiration of such time periods required by state or federal law regarding retention of records, the Contractor shall retain such records until the audit is concluded and all issues resolved. Contractor shall provide Brazos County with copies of such audits that be conducted with respect to the contract. AUDIT RESPONSIBILTY The Contractor shall be responsible for receiving, replying to and /or complying with any audit exception by appropriate federal, state or local audit directly related to the provision of this contract. The Contractor shall repay to Brazos County the full amount received for duplicate billings, erroneous billings, false or deceptive claims. The Contractor recognizes and agrees that Brazos County may withhold any money due and recover through any appropriate method any money erroneously paid under this contract if evidence exists of less than full compliance with this contract. SOQ Continuation Sheet SOQ Request No. 201145 BRA7.OS COUNTY, TEXAS Page 7 of 7 Pages INDEMNIFICATION The Contractor shall defend, indemnify and save harmless Brazos County and all its officers, agents, and employees from all suits, actions, or claims of any character, name and description including attorney's tees expenses brought for or on account of any injuries or damages received or sustained by any person or persons or property, by or from the said Contractor or his employees or by or in consequence of any negligence in safeguarding the work, or through the use of unacceptable materials in construction of the work, or by or on account of any act of omission, the Worker Compensation Law or any other law, ordinance, order or decree, and so much of the money due the said Contractor under and by virtue of his contract as shall be considered necessary by Brazos County may be retained for the use of Brazos County, or in case no money is due, his sureties shall be held until suit or suits, action or actions, claim or claims for injury or damages as aforesaid shall have been settled and satisfactory evidence to that effect furnished Brazos County. Contractor shall defend, indemnify and save harmless Brazos County, its officers, agents and employees in accordance with this indemnification clause regardless of whether the injury or damage is caused in part by Brazos County, its officers, agents or employees. The undersigned affirms That they are duly authorized to execute this contract, that this proposal has not been prepared in collusion with any other Proposer, and that the contents of this proposal have not been communicated to any other Proposer prior to the official opening of this proposal. The signatory also agrees to all provisions and specifications of this contract. Signed By: Title: Sales Representative Typed Name: Mike Griffin Company Name: FORT BEND SERVICES, INC. Phone No. (281 ) 261 -5199 Mailing Address: 13303 Redfish Lane P. O. Box or Street Stafford, Texas 77477 City State Zip Employer Identification Number: Tax ID# 1-74-2144642-2 Social Security Number: t4 1n__ App ove by'Com s i er s Court on this 1 0 _day of n 011 by �Iwlding t e position of l7 J I SOQ 2011 -45 Term of Contract October 1, 2011 - September 30, 2013 Brazos County is soliciting quotes for water treatment for six (6) Brazos County Buildings. Price quoted must be for a two (2) year period with an option for renewal for two additional one (1) year periods. To arrange a visual inspection of the locations, or for technical questions, please call the Maintenance Director at 979 -361 -4460. For all other questions, please call Leslie Williams, Brazos County Purchasing at 979 -361 -4294. SPECIFICATIONS: • Inspection and water test of eight (8) chilled water closed loop systems quarterly • Inspection and water test of seven (7) heating water closed loop systems quarterly • Inspection and water test of two (2) cooling tower open loop systems monthly • Supply and maintain correct chemical balance of Micro biocide and Corrosion inhibitor • Monthly reports to be submitted to Brazos County Maintenance Department • Location of six (6) facilities to be covered are: (a) Brazos County Courthouse, 300 E. 26`h Street, Bryan, TX 77803 (b) Brazos Center, 3232 Briarcrest Drive, Bryan, TX 77802 (c) Brazos County Detention Center, 1835 Sandy Point Rd, Bryan, TX 77803 (d) Brazos County Sheriff's Office, 1700 Highway 21 West, Bryan TX 77803 (e) Brazos County Exposition Center, 5827 Leonard Rd, Bryan, TX 77808 (f) Brazos County Administration Building, 200 S. Texas Ave, Bryan, TX 77803 • Vendor must sign and agree to all terms and conditions of Brazos County Service Contract Attached or it will not be valid. • Successful Bidder must provide evidence of Workman's Comp, General Liability and Automobile Insurance prior to award. Please fax your quotations to (979)361 -4293, email to ]will iams(a�co.brazos.tx.us or mail to 200 South Texas Ave Suite 352, Bryan, TX 77803. Quotes must be received by Brazos County Purchasing Department by 5:00 p.m. Tuesday, August 23, 2011 or they will not be considered. Exhibit A Page 1 of 2 1 *7 50t Solicitation of Quotes 2011 -45 The undersigned affirms that they are duly authorized to execute this contract, that this bid has not been prepared in collusion with any other bidder, and that the contents of this bid have not been communicated to any other bidder prior to the official opening of this bid. Furthermore, the bidder affirms that they are willing and capable of performing the services entailed in this bid or providing the goods described in this bid, and agrees to do so for the term of this contract. The bidder also agrees to all of the terms and conditions contained in this document and agrees to be held to them for the teri of this contract. Signature of Authorized Representative: Printed Name: Mike Griffin Vendor Name: FORT BEND SERVICES, INCDate: August 22nd, 2011 Exhibit A Page 2 of 2 t � Typet Inspection t t• t Closed Watipr ttt (Quarter 41ppen ! Water Loon .� t The undersigned affirms that they are duly authorized to execute this contract, that this bid has not been prepared in collusion with any other bidder, and that the contents of this bid have not been communicated to any other bidder prior to the official opening of this bid. Furthermore, the bidder affirms that they are willing and capable of performing the services entailed in this bid or providing the goods described in this bid, and agrees to do so for the term of this contract. The bidder also agrees to all of the terms and conditions contained in this document and agrees to be held to them for the teri of this contract. Signature of Authorized Representative: Printed Name: Mike Griffin Vendor Name: FORT BEND SERVICES, INCDate: August 22nd, 2011 Exhibit A Page 2 of 2 CERTIFICATE OF LIABILITY INSURANCE 6�14/2o 1 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER, THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER N A T ANE PRO E (281)656-30 (281) 656 -3000 FAA Nal: (TBl)a36 -]001 NR Carroll Insurance Agency, Ltd. AMA AR ser ice@carrollins.com �ORIL 14906 FM 529 PRODUCER 00001201 USTDNER ID.a. 206 N. WASHINGTON INSURE 9 AFFORDING COVERAGE NAM Houston TX 77095 INSURED ASURERA:2urich American Ins. Co. 16535 INSURER B : X COMMERCIAL GENERAL LABILT' CLNMSAAADE © OCCUR INSURERC: 5431774 -07 Port Band Services, Inc. INSURER D: MEDEXP My. aeon P. 0. BOX 1688 INSURER E: S 11000,000 13303 Redfish Lane INSURER F: Stafford TX 77497 COVERAGES CERTIFICATE NUMBER: REVISIONNUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT V^ATH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LR TR TYPE OF INSURANCE I S POLICY NUMBER MMI YEF POLIDYn%P LIMITS GENERAL LIABILITY AUTHORIZED REPRESENTATIVE 206 N. WASHINGTON BRYAN, TX 77803 EACH OCCURRENCE f 1, DOD, D00 PREMISES c u nc f 100,000 A X COMMERCIAL GENERAL LABILT' CLNMSAAADE © OCCUR 5431774 -07 .6121/2011 6/21/2012 MEDEXP My. aeon S 5,000 PERSONALS ADV INJURY S 11000,000 GENERAL AGGREGATE $ 2,000,000 GENL AGGREGATE LIMITAPPLIES PER. PRODUCTS -COMPCP AGO 15 2,OOD,000 is X POLICY F TER 0 LOC A AUTOMOBILE %t UABIUTY ANY AUTO ALL O'ANED AUTOS 5431776 -07 /21/2011 /21/2012 COMBINED SINGLE LIMIT IEa AaddenU $ 1,000,000 BODILY INJURY (Pot paw) S BODILY INJURY (Pela¢ke0) f X SCHEDULED AUTOS HIRED AUTOS PROPERTY DAMAGE {Per am0 ) f Un rw.,wMmmMnetl S 1,000,000 X NON-0OMEDAUTOS PIPzigle llmd S 2,500 X COMPICOLLDED31,W0 UMBRELLA LAB OCCUR EACH OCCURRENCE Is AGGREGATE f EXCESS LIAR CLAIMSlAAOE DEDUCTIBLE f Is RETENTION f WORKERS COMPENSATION VA; STATU- OTH- AND EMPLOYERS'UABIUTY YIN ANY PROPRIVORIPARTNERIEXECUTIVE❑ E.L EACH ACCIDENT f OFFILERIMEMeEP E%CLUDEOT NIA (M&A.11M Ia NN) El- DISEASE -EA EMPLOYE f Il yyaaa tlMtfiDe uldv DESCRIPTIIXJ OF OPERATIONS DOIN, E.L. DISEASE. POLICY LIMIT I S ION DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES ACORD 101, AdONIPRe1 Ren . ScheMIM,Amon NocebrpdraOT CERTIFICATE HOLDER CANCELLATION (979)361-4200 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN BRAZOS COUNTY MAINTENANCE ACCORDANCE WITH THE POLICY PROVISIONS. ATTN: PURCHASING / ACCOUNTS PAYABLE AUTHORIZED REPRESENTATIVE 206 N. WASHINGTON BRYAN, TX 77803 D Carroll, CIC, CRN /G ACORD 25 (2009/09) _ @.1089 -2009 ACORD CORPORATION. All rights reserved. INS025 (2Domg) The ACORO me and logo are registered marks of ACORD 4 it VnJ i Pl (.'isi \,!"D SEP 2 12013 Brazos County L'P' ,AZOS Purchasing Department ''`01- ASIINc: 200 SOUTH TEXAS AVE SUITE 352 BRYAN, TX 77803 PHONE (979) 361 -4290 FAX (979) 361 -4293 Charles Wendt, Purchasing Agent Leslie Williams, Asst. Purchasing Agent September 12, 2013 G & L Septic Service 1008 Neumann Rd. Brenham, TX 77833 Phone: 979 - 830 -9169 Ann: Anita Jacobs Gail Davis, Buyer 1 Re: Renewal of Contract 2013 -77R Crease Trap Pumping, previously known as 2011 -46 Brazos County appreciates the quality work your company has provided and would like to exercise a renewal option for contract 2013 -77R, previously known as 2011 -46. All terms, conditions, and pricing shall remain the same. This renewal will start October 1 2013 throuPh September 30, 2014. To accept the renewal option, please fill out the information and sign below. Return the signed documents by email to IcontrerasQa brazoscountytx.gov or fax to (979) 361 -4293. Please then submit the original signed documents and an updated Certificate of Insurance by mail to the address listed above. Please return acceptance as soon as possible. If you have any questions, I may be reached at (979) 361 -4294. Contact Name: 1 /�T 1 I t �1 [`i _C F,� Telephone: C7-7q- O3D j I i9 E -M G & L SEPTIC SERVICES Authorized Signatu&j Date RA C UNTY A (//J�11 Duane Peters, County Judge Date /* 7 55, T a n 0 N pg._,54 O O U O In r N O ui d � fn r � + N a �sr «» rA rn uj w y O O O O O O O p O O O O ?i N N G � d N fA fA w fA w N O O O O O O p O O O O O ++ C N O O O O O O O U .O E N N N N N IC iy Q O � � O r a O C N > to fD LU w v3 r» to rp w r m C], c ) N m M °o ° ^ n ° ci H y p 11 d M r N C ° m 3 ai Q Vf eA tf) e» 69 w Y I V o o d Ora CL 0 C,4 cn ti O r" � tii flJj, Y Q ` C4 M d . . n� o O G Li_ fire U'Y j `x; m is iff vi�SP�i4 M e. r+ � U m II U M 1L U 7 C m a Iq� fY p m U d u c Q �. To x x O T a n 0 N pg._,54 GREASE TRAP PUMPING ANNUAL CONTRACT BRAZOS COUNTY PURCHASING DEPT. Banos County Courthouse 200 S. Texas Ave., Ste. 352 SOQ Request No. 2011 -46 Bryan, Tern 77803 Page 1 of 7 Pages Telephone (979) 3614294 GENERAL REOU REMENT FOR CONTRACT 1, An t tCt . a C O% s as a duly authorized representative of a i L. S ep& , c SCV1( jC.t°- "Contractor" willingly attest to perform (or deliver) as per Esbibit "A° for Brazos County for the period of October 1, 2011 through September 30, 2013. 1 further agree to all of the provisions and specifications contained in this contract. ASSIGNMENT The successful offeror may not assign, sell or otherwise transfer this contract without written permission of Brazos County Commissioners Court. Should there be a change in ownership or management; the contract shall be terminated unless a mutual agreement is reached with the new owner or manager to continue the contract with its present provisions and prices. AWARD Brazos County reserves the right to award this contract on the basis of LOWEST AND BEST OFFER in accordance with the laws of the State of Texas, to waive any formality or irregularity, to make awards to more than one offerot, to reject any or all bids, CONTRACT OBLIGATION Brazos County Commissioners Court must award the contract and Brazos County Judge or other person authorized by Brazos County Commissioners Court must sign the contract before it becomes binding on Brazos County or the offerors. Department heads are NOT authorized to sign agreements for Brazos County. Binding agreements shall remain in effect until all products and /or services covered by this purchase have been satisfactorily delivered and accepted. QUANTITIES The quantities specified in this agreement are estimates only. Brazos County does not guarantee to purchase any minimum quantities or services other than those listed on a purchase order. CONTRACT RENEWALS Renewals may be made ONLY by written agreement between Brazos County and the offeror. Any and all price escalations shall not be accepted and shall be considered a non response. After the initial award period, this contract can be renewed for two (2) additional 1 (one) year periods if approved by Commissioner's Court and Contractor. i" 57 SOQ Coatiaaatioa S►M SOQ Regnnt No. 291146 BRAZOS COUNTY, TEXAS Pap 2 or 7 Page+ HOLD HARMLESS AGREEMENT Contractor, the successful offeror, shall indemnify and hold Brazos County harmless from all claims for personal injury, death and/or property damage resulting directly or indirectly from contractor's performance. Contractor shall procure and maintain, with respect to the subject matter of this bid, appropriate insurance coverage including, as a minimum, public liability and property damage with adequate limits to cover contractor's liability as may arise directly or indirectly from work performed under terns of this bid. Certification of such coverage must be provided to Brazos County upon request. INSPECTIONS & TESTING Acceptance of merchandise, work, and/or equipment provided shall be made by Brazos County at the sole discretion of the Commissioners Court when all terms and conditions of the contract and specifications have been met to its satisfaction, including the submission to Brazos County of any and all documentation as may be required. ADOITION/MODIFICATION OF LOCATIONS OR SERVICES Brazos County reserves the right to add locations as these additional locations may be required. Locations to be added may include, but not limited to, expansions or additions to existing facilities and acquisition or construction of new properties. In the event that Brazos County makes significant structural changes to an existing facility that impacts the contractor's cost in providing the services anticipated by this contract such change may be treated as a new facility and the procedures provided for in this section may he followed in determining an appropriate price. In the event Brazos County wishes to add other locations to a group under the Contract, a quotation will be solicited from the incumbent contractor in good standing for the group in which the new location is appropriately situated. In the event Brazos County shall sell, vacate, abandon, or otherwise dispose or terminate a location to which the contract applies, all existing contracts or agreements or services applicable to such location, the portion of this contract that applies to such locations is terminated. All remaining portions of the contract will remain intact. Brazos County will endeavor to give the Contractor written notice of such termination of locations a minimum of thirty (30) days in advance. INVOICES & PAYMENTS Payments to Contractors will not be made if the Contractor cannot produce a Brazos County Purchase Order. Offerors shall submit an original invoice on each purchase order or purchase release after each delivery, indicating the purchase order number. Invoices must be itemized_ Any invoice, which cannot be verified by the contract price and/or is otherwise incorrect, shall be corrected by the Contractor. When multiple deliveries and/or services are required, the offeror may invoice following each delivery or performance of service and Brazos County will pay on invoice with in thirty (30) days upon receipt of invoice. Contracts providing for a monthly charge will be billed and paid on a monthly basis only. The Contractor will provide an invoice for each month in which Brazos County is responsible for payment, during the duration of the contract. Prior to any and all payments made for goods and/or services provided under this contract, the offeror should provide his Taxpayer Identification Number or social security number as applicable. This information must be on file with Brazos County Auditor's office. Failure to provide this information may result in a delay in payment and /or back -up withholding as required by the Internal Revenue Service. SOQ Cootioo.tion Shed SOQ Request No. 201146 BRAZOS COUNTY, TEXAS Page 3 of 7 Paces PRICING Prices for all goods and/or services shall be Finn for the duration of this contract and shall be stated on the Pricing/Delivery Information form. Pricos shall be all inclusive: No price changes, additions, or subsequent qualifications will be honored during the course of the contract. All prices must be written in ink or typewritten. Pricing on all transportation, freight, drayage and other charges are w be prepaid by the contractor and included in the bid prices. If there are any additional charges of any kind, other than those mentioned above, specified or unspecified, offeror MUST indicate the items required and attendant costs or forfeit the right to payment for such items. Where unit pricing and extended pricing differ, unit pricing prevails. TAXES Brazos County is exempt from all federal excise, state and local taxes unless otherwise stated in this document. Brazos County claims exemption from all sales and/or use taxes under Texas Tax Code § 151.309, as amended. Texas Limited Sales Tax Exemption Certificates will be furnished upon written request to Brazos County Purchasing Agent. GOVERNING FORMS In the event of any conflict between the terms and provisions of these requirements and the specifications, the specifications shall govern. In the event of any conflict of interpretation of any part of this overall document, Brazos County's interpretation shall govern. In the event of a conflict between the terms, conditions, provisions, and specifications of this document and any other terms, conditions, provisions, and specifications provided by the Contractor; the terms of this document shall supersede. GOVERNING LAW This bid solicitation is governed by the competitive bidding requirements of Brazos County Purchasing Act, Texas Local Government Code, §262.021 et seq., as amended. Offerors shall comply with all applicable federal, state and local laws and regulations. Offeror is further advised that these requirements shall be fully governed by the laws of the State of Texas and that Brazos County may request and rely on advice, decisions and opinions of the Attorney General of Texas and Brazos County Attorney concerning and portion of these requirements. DISQUALIFICATION OF OFFEROR Upon signing this bid document, an offeror offering to sell supplies, materials, services, or equipment to Brazos County certifies that the offeror has not violated the antitrust laws of this state codified in Texas Business and Commerce Code §15.01, et seq., as amended, or the federal antitrust laws, and has not communicated directly or indirectly the bid made to any competitor or any other person engaged in such line of business. Any or all bids may be rejected if Brazos County believes that collusion exists among the offerors. Bids in which the prices are obviously unbalanced may be rejected. If multiple bids are submitted by an offeror and after the bids are opened, one of the bids is withdrawn, the result will be that all of the bids submitted by. that offeror will be withdrawn; however, nothing herein prohibits a Contractor from submitting multiple bids for different products or services. SOQ Continaetloo Sheet SOQ Request No. 2011 -46 BRAZOS COUNTY, TEXAS Page 4 of 7 Pages SEVERABILITY If any section, subsection, paragraph, sentence, clause, phrase or word of these requirements or the specifications shall be held invalid, such holding shall not affect the remaining portions of these requirements and the specifications and it is hereby declared that such remaining portions would have been included in these requirements and the specifications as though the invalid portion had been omitted. SILENCE OF SPECIFICATIONS The apparent silence of specifications as to any detail, or the apparent omission from it of a detailed description concerning any point, shall be regarded as meaning that only the best commercial practice is to prevail and that only material and workmanship of the finest quality are to be used. All interpretations of specifications shall be made on the basis of this statement. The items furnished under this contract shall be new, unused of the latest product in production to commercial trade and shall be of the highest quality as to materials used and workmanship. Manufacturer furnishing these items shall be experienced in design and construction of such items and shall be an established supplier of the item bid. TERMINATION Brazos County reserves the right to terminate the contract for default if offeror breaches any of the terms therein, including warranties of offeror or if the offeror becomes insolvent or commits acts of bankruptcy. Such right of termination is in addition to and not in lieu of any other remedies which Brazos County may have in law or equity. Default may be construed as, but not limited to, failure to deliver the proper goods and /or services within the proper amount of time, ambor to properly perform any and all services required to Brazos County's satisfaction and/or to meet all other obligations and requirements. Brazos County may terminate the contract without cause upon thirty (30) days wntten notice. POLICY REQUIREMENTS FOR CERTIFICATE OF INSURANCE CONTRACTOR'S INSURANCE The Contractor /Contractor, before starting work for Brazos County, must furnish Brazos County a Certificate of Insurance or other acceptable evidence from a reputable insurance company or companies with an A.M. Best Rating of AAf (such companies to be acceptable to Brazos County) licensed to write insurance in the state of Tetras, showing that the Contract is covered by the insurance as follows: (1) Statutory Workers Compmsation Insurance with Employers Liability Insurance in the amount of D,000,000. In the event any work is sublet, the Contractor shall require the subcontractor similarly to provide the same coverage and shall himself acquire evidence of such coverage on behalf of the subcontractor. (TLC Sec. 401.011) (2) Commercial General Liability Insurance with a S 1,000,000 Combined Single Limit, The policy shall be on the Comprehensive General Liability 1986190 occurrence form, and shall include coverage for acts of independent contractors, and shall name Brazos County as an additional insured. Waiver of subrogation is required. No claims made policies are acceptable without prior approval by the Commissionnm CourVRlstc Management S-7 , � � SOO Con[laaation Skeet BRAZOS COUNTY, TEXAS (3) Automobile Public Liability Insurance propelled vehicles used in connection Waiver of subrogation is required. SOQ Request No. 2011-45 Pons 5 of 7 Paso with a S 500,000 Combined Single Limit, in all self - with the contract, whether owned, non -owned or hired. The Certificate of Insurance furnished to Brazos County shall contain a provision that coverage under such policies shall not be canceled or materially changed until at least 30 days R[ior written notice has been given to Brazos County LIMITATIONS The parties are aware that there are constitutional and statutory limitations on the authority of Brazos County to enter into certain terms and conditions of the Agreement, including, but not limited to, authorizations of the placement of liens on Brazos County property; disclaimers and limitations of warranties; disclaimers and limitations of liability for damages; waivers, disclaimers and limitations of legal rights, remedies, requirements and processes; limitations of periods to bring legal action; granting control of litigation or settlement to another party; liability for acts or omissions of third parties; payment of attorneys' fees; dispute resolution; indemnities; and confidentiality (collectively, the "Limitations "). Any Agreement terms and conditions related to the Limitations will not be binding on Brazos County except to the extent authorized by the laws and Constitution of the State of Texas. COVERAGES/WAGES Nothing in this Agreement shall be construed as making Brazos County responsible for the payment of compensation and/or any benefits for Contractor including health, property, motor vehicle, workers' compensation, disability, death, and dismemberment insurance for the Contractor's employees and/or equipment. Nothing in the Agreement shall be construed as making Brazos County responsible for wages, materials, logistical support, equipment, and related travel expenses incurred by the Contractor. SOVEREIGN IMMUNITY The parties understand that Brazos County does not waive or relinquish any immunity or defense on behalf of itself, officers, employees, agents, and volunteers as a result of its execution of this Agreement and the performance of the covenants contained herein. Further, Brazos County is not responsible for any civil liability that arises from any act or omission made within the course and scope of this Agreement. The Parties understand and agree that Brazos County does not assume civil liability under any theory of law for the actions of the Contractor in providing services hereunder_ NOTICES Notices shall be mailed to the addresses designated herein or as may be designated in writing by the parties from time to time and shall be deemed received when sent postage prepaid U.S. Mail to the following addresses: BRAZOS COUNTY: Br wm County, Texas Duane Peters, Brazos County Judge 200 South Texas Avenue, Suite 332 Bryan, Texas 77803 (or) ( or) SOO Coatiaaaties Sheet BRAZOS COUNTY, TEXAS CONTRACTOR: SOQ Regnest No. 2011-" Page 6 of 7 Pages ASSIGNABILITY This agreement may not be assigned without the prior written permission of Brazos County. FISCAL FUNDING CLAUSE Notwithstanding any provisions contained herein, the obligations of Brazos County are expressly contingent upon the availability of funding for the obligations contained herein for the term of the Agreement and any extensions thereto. WAIVERS No waiver by either party hereto of any term or condition of this Agreement shall be deemed or construed to be a waiver of any other term or condition or subsequent waiver of the same term or condition. ENTIRE AGREEMENT This Agreement represents the entire and integrated agreement between Brazos County and the Contractor and supersedes all prior negotiations, representations, or agreements, either written or oral. This Agreement may only be amended by written instrument approved artd executed by the parties. AVAILABILITY AND RETENTION OF RECORDS A II records relating to the service provided under this contract and supporting documentation for invoices submitted to Brazos County by the Contractor shall be retained and made available by the Contractor for audit by Brazos County, it duly authorized representatives, the State of Texas (including, but not limited to the Auditor of the State of Texas, Inspector General or duly appointed law enforcement officials) and agencies of the United States Government. Such records shall be returned by Contractor and made available for any time period required by state or federal law. If changes occur in the governing state or federal law, regarding retention records, Contractor shall comply with such changes. if an audit is initiated before the expiration of such time periods required by state or federal law regarding retention of records, the Contractor shall retain such records until the audit is concluded and al) issues resolved. Contractor shall provide Brazos County with copies of such audits that be conducted with respect to the contract. AUDIT RESPONSIBILTY The Contractor shall be responsible for receiving, replying to and/or complying with any audit exception by appropriate federal, state or local audit directly related to the provision of this contract. The Contractor shall repay to Brazos County the full amount received for duplicate billings, erroneous billings, false or deceptive claims. The Contractor recognizes and agrees that Brazos County may withhold any money due and recover through any appropriate method any money erroneously paid under this contract if evidence exists of less than full compliance with this contract. SOQ Costieoatbr Sleet BkAZOS COUNTY, TEXAS SOQ Re9tiat No. 2011-6 Paco 7 of 7 Pager �NDEriN]'ICATION The Contractor shall defend, indemnify and save harmless Brazos County and all its officers, agents, and employees from all suits, actions, or claims of any character, name and description including attorney's fees expenses brought for or on account of any injuries or damages received or sustained by any person or persons or property, by or from the said Contractor or his employees or by or in consequence of any negligence in safeguarding the work, or through the use of unacceptable materials in construction of the work, or by or on account of any act of omission, the Worker Compensation Law or any other law, ordinance, order or decree, and so much of the money due the said Contractor under and by virtue of his contract as shall be considered necessary by Brazos County may be retained for the use of Brazos County, or in case no money is dire, his sureties shall be held until suit or suits, action or actions, claim or claims for injury or damages as aforesaid shall have been settled and satisfactory evidence to that effect famished Brazos County. Contractor shall defend, indemnify and save harmless Brazos County, its officers, agents and employees in accordance with this indemnification clause regardless of whether the injury or damage is caused in part by Brazos County, its officers, agents or employees. The undersigned affirms that they ate duly authorized to execute this contract, that this proposal has not been prepared in collusion with any other Proposer, and that the contents of this proposal have not been communicated to any other Proposer prior to the official opening of this proposal. The signatory also agrees to all provisions and specifications ss ' of this contract. Signed By' �� C�ZLtiG'll fly Title �� - l� Y y t 1 ei1 Typed Name: Company Name: IL 7/1' j L S eV+ I C SAY CPPhone No. q-79— UO —(I )69 Mailing Address: I��g N' ,lQ(ll i 12d 'Brenham ,T 77833 P. O. Box or Street I , ` I City State � Zip Employer identification Number: rr: D " ' `t /h-�I /b� 5 St 7 7d l o y id F3. �aco bs) Social Security Number: ApprovedbyComm 's Court on this _day of 1011 by ho gthe position of('(777�T(/y'�{At Q, Q /� �7 t�3 SOQ 2011 -46 Grease Trap October 1, 2011- September 30, 2013 Brazos County is soliciting quotations for pumping and disposal for grease traps at four (4) Brazos County Locations. The Brazos County Detention Center is located at 1835 Sandy Point Road, Bryan, TX. The Juvenile Justice Center is located at 1904 West Highway 21, Bryan, TX. The Brazos Center is located at 3232 Briarcrest Drive, Bryan TX. The Exposition Center is located at 5827 Leonard Road, Bryan, TX. Prices must be effective for a period of one year with an option to renew for up to two (2) additional one (1) year periods. Grease Traps are to be pumped on an as needed basis (approximately every 60 days). Locations of Grease Traps: • Brazos County Detention Facility 1000 Gallon • Juvenile Justice Center 1900 Gallon • Brazos Center 150 Gallon • Exposition Center 750 Gallon (X 3) • Exposition Center 20 Gallon (X 7) • Vendor must sign and agree to all terms and conditions of Brazos County Service Contract Attached or it will not be valid. • Successful Bidder must provide evidence of Workman's Comp, General Liability and Automobile Insurance prior to award. • Quotations should reflect a charge for each pump service, with each location shown separately below. Please note: Successful bidder must be licensed by the state and local government entities to perform this work. Please fax your quotations to (979)361 -4293, email to lwi Ilia msR co. brazos.tx.us or mail to 200 South Texas Ave Suite 352, Bryan, TX 77803. Quotes must be received by Brazos County Purchasing Department by 5:00 p.m. Friday, August 26, 2011 or they will not be considered. Exhibit "A" Page 1 of 2 Solicitation for Ouotes Location Gallon/Tank Cost/Pump Brazos Count' Detention Center 1000] 330, 00 1835 Sandy Point Road Juvenile Justice Center 191)0 a rr OO f 1904 West Highway 21 Brazos Center 3232 Briarcrest Drive 150 a , J e 0 E= tion Center Leonard Road 7540) -760eja i Z$"7g2 5827 - 5 Exposition Center 20 1' o10 GJQ = 15• t 5827 Leonard Road (7-2b CI& 1 =4 105. The undersigned affirms that they are duly authorized to execute this contract, that this bid has not been prepared in collusion with any other bidder, and that the contents of this bid have not been communicated to any other bidder prior to the official opening of this bid. Furthermore, the bidder affirms that they are willing and capable of performing the services entailed in this bid or providing the goods described in this bid, and agrees to do so for the term of this contract. The bidder also agrees to all of the terms and conditions contained in this document and agrees to be held to them for the to f this contract Signature of Authorized Representative: j QC�ri%GCl/ Printed Name: An t a J a c U h S Vendor Name: G E L Gep4i C S& Y ate; S Exhibit °A" Page 2 of 2 5S J 01 A E 0! Brazos County Purchasing Department 200 SOUTH TEXAS AVE SUITE 352 BRYAN, TX 77803 PHONE (979) 361 -4290 FAX (979) 3614293 Charles Wendt, Purchasing Agent Leslie Williams, Asst. Purchasing Agent September 12, 2013 G & L Septic Service 1008 Neumann Rd. Brenham, TX 77833 Phone: 979 - 830 -9169 Gail Davis, Buyer I Attn: Anita Jacobs Be. Renewal of Contract 2013 -81R Grit Trap Pumping, previously known as 2011 -47 Brazos County appreciates the quality work your company has provided and would like to exercise a renewal option for contract 2013-81R, previously known as 1011 -47. All terms, conditions, and pricing shall remain the same. This renewal will start October 1. 2013 through September 30, 2014. To accept the renewal option, please fill out the information and sign below. Return the signed documents by email to Icontreras @brazoscountytx.gov or fax to (979) 3614293. Please then submit the original signed documents and an updated Certificate of Insurance by mail to the address listed above. Please return acceptance as soon as possible. If you have any questions, I may be reached at (979) 361 4294. Contact Name: LO.- I c )�-oo5 \ Telephone: f G & L SEPTIC SERVICES Authorized Sign a trt RAZO NTV Duane Peters, County Judge "Aqq — Vto - 613 9 - (I -12 Date C) '�tq%I Date SOQ 2013 -81R GRIT TRAP PUMPING Previously known as 2011 -47 October 1 2013 - September 30, 2014 Liquid Environmental A+ Septic Service G & L Septic Solutions Price /Gallon Total /Pump Price /Gallon Total /Pump Price /Gallon Total /Pump Location Exposition Center -750 Gallon Tank $015 $ 562.50 $0.49 $ 1367:50; $0.58 $ 435.30 RECOMMEND AWARD TO: G & L Septic Service 7zc �.� - g the position of 09/07/20:1 22:43 9798363837 G AND L SERVICES GRIT TRAP PUMPING ANNUAL CONTRACT BRAZOS COUNTY PURCHASING DEPT. Brazos County Courthouse 200 S. Texas Ave., Stt_ 352 SOQ Request No. 2011 -47 Bryan, Texas 77903 Page I of 7 Pages Telephone(979)361-4294 GENERAJL REOUIREMENT FOR CONTgACT PAGE 02 1, A n 1-1 o J Q u Yid as a duly authorized representative of (I � L Se 0 ;L rV ICS "Contractor" willingly attest to perform (or deliver) as per Exhibit "A" for Brazos County for the period of November I, 2011 through September 30, 2013. 1 further agree to all of the provisions and specifications contained in this contract. ASSIGNMENT The successful offeror may not assign, sell or otherwise transfer this contract without written permission of Brazos County Commissioners Court. Should there be a change in ownership or management; the contract shall be terminated unless a mutual agreement is reached with the new owner or manager to continue the contract with its present provisions and prices. AWARD Brazos County reserves the right to award this contract on the basis of LOWEST AND BEST OFFER in accordance with the laws of the State of Texas, to waive any formality or irregularity, to make awards to more than one offeror, to reject any or all bids. CONTRACT OBLIGATION Brazos County Commissioners Court must award the contract and Brazos County Judge or other person authorized by Brazos County Commissioners Court must sign the contract before it becomes binding on Brazos County or the offerors. Department heads are NOT authorized to sign agreements for Brazos County, Binding agreements shall remain in effect until all products and/or services covered by this purchase have been satisfactorily delivered and accepted. QUANTITIES The quantities specified in this agreement are estimates only. Brazos County does not guarantee to purchase any minimum quantities or services other than those listed on a purchase order. CONTRACT RENEWALS Renewals may be made ONLY by written agreement between Brazos County and the offeror- Any and all price escalations shall not be accepted and shall be considered a non - response. After the initial award period, this contract can be renewed for two (2) additional I (one) year periods if approved by Commissioner's Court and Contractor. / e'7 �Y 46 SOQ Continua tioa Sheet SOQ Request No. 2011 -07 BRAZOS COUNTY, TEXAS Pact 2 of 7 Pages HOLD HARMLESS AGREEMENT Contractor, the successful offeror, shall indemnify and hold Brazos County harmless from all claims for personal injury, death and/or property damage resulting directly or indirectly from contractor's performance. Contractor shall procure and maintain, with respect to the subject matter of this bid, appropriate insurance coverage including, as a minimum, public liability and property damage with adequate limits to cover contractor's liability as may arise directly or indirectly from work performed under terms of this bid. Certification of such coverage must be provided to Brazos County upon request. INSPECTIONS & TESTING Acceptance of merchandise, work, and/or equipment provided shall be made by Brazos County at the sole discretion of the Commissioners Court when all terms and conditions of the contract and specifications have been met to its satisfaction, including the submission to Brazos County of any and all documentation as may be required. ADDITION(MODIFICATION OF LOCATIONS OR SERVICES Brazos County reserves the right to add locations as these additional locations may be required. Locations to be added may include, but not limited to, expansions or additions to existing facilities and acquisition or construction of new properties. In the event that Brazos County makes significant structural changes to an existing facility that impacts the contractor's cost in providing the services anticipated by this contract such change may be treated as a new facility and the procedures provided for in this section may be followed in determining an appropriate price. In the event Brazos County wishes to add other locations to a group under the Contract, a quotation will be solicited from the incumbent contractor in good standing for the group in which the new location is appropriately situated. in the event Brazos County shall sell, vacate, abandon, or otherwise dispose or terminate a location to which the contract applies, all existing contracts or agreements or services applicable to such location, the portion of this contract that applies to such locations is terminated. All remaining portions of the contract will remain intact. Brazos County will endeavor to give the Contractor written notice of such termination of locations a minimum of thirty (30) days in advance. INVOICES & PAYMENTS Payments to Contractors will not be made if the Contractor cannot produce a Brazos County Purchase Order. Offerors shall submit an original invoice on each purchase order or purchase release after each delivery, indicating the purchase order number. Invoices must be itemized. Any invoice, which cannot be verified by the contract price and/or is otherwise incorrect, shall be corrected by the Contractor. When multiple deliveries and/or services are required, the offeror may invoice following each delivery or performance of service and Brazos County will pay on invoice with in thirty (30) days upon receipt of invoice. Contracts providing for a monthly charge will be billed and paid on a monthly basis only. The Contractor will provide an invoice for each month in which Brazos County is responsible for payment, during the duration of the contract. Prior to any and all payments made for goods and /or services provided under this contract, the offeror should provide his Taxpayer Identification Number or social security number as applicable. This information must be on file with Brazos County Auditor's office. Failure to provide this information may result in a delay in payment and/or back -up withholding as required by the Internal Revenue Service. /S�7 4�� Std Cwtiadno7a Short SOQ Request No. 2011-47 BRAZOS COUNTY, TEXAS Pape 3 of 7 Pap" PRICING Prices for all goods and/or services shall be firm for the duration of this contras and shall be stated on the Pricing/Delivery Information form. Priers shall be all inclusive: No price chnages, additions, or subsequent qualifications will be honored during the course of the contract. All prices must be written in ink or typewritten. Pricing on all transportation, freight, drayage and other charges are to be prepaid by the contractor and included in the bid prices. If there are any additional charges of any kind, other than those mentioned above, specified or unspecified, offeror MUST indicate the items required and attendant costs or forfeit the right to payment for such items. Where unit pricing and extended pricing differ, unit pricing prevails. TAXES Brazos County is exempt from all federal excise, state and local taxes unless otherwise stated in this document. Brazos County claims exemption from all sales and/or use taxes under Texas Tax Code §151.309, as amended. Texas Limited Sales Tax Exemption Certificates will be furnished upon written request to Brazos County Purchasing Agent. GOVERNING FORMS In the event of any conflict between the terms and provisions of these requirements and the specifications, the specifications shall govern. In the event of any conflict of interpretation of any part of this overall document, Brazos County's interpretation shall govern. In the event of a conflict between the terms, conditions, provisions, and specifications of this document and any other terms, conditions, provisions, and specifications provided by the Contractor; the terms of this document shall supersede. GOVERNING LAW This bid solicitation is governed by the competitive bidding requirements of Brazos County Purchasing Act. Texas Local Government Code, §262.021 el seq., as amended. Offerors shall comply with all applicable federal, state and local laws and regulations. Offcror is further advised that these requirements shall be fully governed by the laws of the State of Texas and that Brazos County may request and rely on advice, decisions and opinions of the Attorney General of Texas and Brazos County Attorney concerning and portion of these requirements. DISQUALIFICATION OF OFFEROR Upon signing this bid document, an offeror offering to sell supplies, materials, services, or equipment to Brazos County certifies that the offeror has not violated the antitrust laws of this state codified in Texas Business and Commerce Code §15.0), et seq., as amended, or the federal antitrust laws, and has not communicated directly or indirectly the bid made to any competitor or any other person engaged in such line of business. Any or all bids may be rejected if Brazos County believes that collusion exists among the offerors. Bids in which the prices are obviously unbalanced may be rejected. If multiple bids are submitted by an offeror and after the bids arc opened, one of the bids is withdrawn, the result will be that all of the bids submitted by that offeror will be withdrawn; however, nothing herein prohibits a Contractor from submitting multiple bids for different products or services. SOQ Coottaeadoa Shad SOQ Request No. 201147 BRAZOS COUNTY, TEXAS Page 4 of 7 Pages SEVERABILM If any section, subsection, paragraph, sentence, clause, phrase or word of these requirements or the specifications shall be held invalid, such holding shall not affect the remaining portions of these requirements and the specifications and it is hereby declared that such remaining portions would have been included in these requirements and the specifications as though the invalid portion had been omitted. SILENCE OF SPECIFICATIONS The apparent silence of specifications as to any detail, or the apparent omission from it of a detailed description concerning any point, shall be regarded as meaning that only the best commercial practice is to prevail and that only material and workmanship of the finest quality are to be used. All Interpretations of specifications shall be made on the basis of this statement. The items furnished under this contract shall be new, unused of the latest product in production to commercial trade and shall be of the highest quality as to materials used and workmanship. Manufacturer furnishing these items shall be experienced in design and construction of such Items and shall be an established supplier of the item bid. TERMINATION Brazos County reserves the right to terminate the contract for default if offeror breaches any of the terms therein. including warranties of offeror or if the offeror becomes insolvent or commits acts of bankruptcy. Such right of termination is in addition to and not in lieu of any other remedies which Brazos County may have in law or equity. Default may be construcd as, but not limited to, failure to deliver the proper goods and /or services within the proper amount of time, and/or to properly perform any and all services required to Brazos County's satisfaction and /or to meet all other obligations and requirements. Brazos County may terminate the contract without cause upon thirty (30) days written notice. POLICY REQUIREMENTS FOR CERTIFICATE OF INSURANCE CONTRACTOR'S INSURANCE The Contractor /Contractor, before starting work for Brazos County, must furnish Brazos County a Certificate of Insurance or other acceptable evidence from a reputable insurance company or companies with an A.M. Best Rating of AA@ (such companies to be acceptab)e to Brazos County) licensed to write insurance in the state of Texas, showing that the Contract is covered by the insurance as follows: (1) Statutory Workers Compensation Insurance with Employers Liability Insurance in the amount of 1 000 000. In the event any work is sublet, the Contractor shall require the subcontractor similarly to provide the same coverage and shall himself acquire evidence of such coverage on behalf of the subcontractor. (TLC Sec. 40 1.01 1) (2) Commercial Gcneral Liability lnsumnce with a S 1,000,000 Combined Single Limit. The policy shall be on the Comprehensive General Liability 1996/90 occurrence form, and shall include coverage for acts of independent contractors, and shall name Brazos County as an additional insured. Waiver of subrogation is required. No claims made policies are acceptable without prior approval by the Commissioners Court/Risk Manag_cmcnt Vol. pq, . SOQ Contlousdoo Shat BRAZOS COUNTY, TVXAS SOQ Request No. 2011 -47 Page 5 of 7 Pages (3) Automobile Public Liability Insurance with a 5 500,000 Combined Single Limit, in all self - �ropelled vehicles used in connection with the contract, whether owned, non -owned or hired. Waiver of subrogation is required. The Certificate of Insurance furnished to Brazos County shall contain a provision that coverage under such policies shall not be canceled or materially changed until at least 30 days prior written notice has been given to Brazos County LIMITATIONS The parties are aware that there are constitutional and statutory limitations on the authority of Brazos County to enter into certain terms and conditions of the Agreement, including, but not limited to, authorizations of the placement of liens on Brazos County property; disclaimers and limitations of warranties; disclaimers and limitations of liability for damages; waivers, disclaimers and limitations of legal rights, remedies, requirements and processes; limitations of periods to bring legal action; granting control of litigation or settlement to another party; liability for acts or omissions of third parties; payment of attorneys' fees; dispute resolution; indemnities; and confidentiality (collectively, the "Limitations "). Any Agreement terms and conditions related to the Limitations will not be binding on Brazos County except to the extent authorized by the laws and Constitution of the State of Texas. CO VERAGESIWAGES Nothing in this Agreement shall be construed as making Brazos County responsible for the payment of compensation and/or any benefits for Contractor including health, property, motor vehicle, workers' compensation, disability, death, and dismemberment insurance for the Contractor's employees and/or equipment. Nothing in the Agreement shall he construed as making Brazos County responsible for wages, materials, logistical support, equipment, and related travel expenses incurred by the Contractor. SOVEREIGN IMMUNITY The panics understand that Brazos County does not waive of relinquish any immunity or defense on behalf of itself• officers, employees, agents, and volunteers as a result of its execution of this Agreement and the performance of the covenants contained herein. Further, Brazos County is not responsible for any civil liability that arises from any act or omission made within the course and scope of this Agreement. The Parties understand and agree that Brazos County does not assume civil liability under any theory of law for the actions of the Contractor in providing services hereunder. NOTICES Notices shall be mailed to the addresses designated herein or as may be designated in writing by the parties from time to time and shall be deemed received when sent postage prepaid U.S. Mail to the following addresses: BRAZOSCOUNTY; Brazos County, Texas Duane Peters, Brazes County Judge 200 South Texas Avenue, Suite 332 Bryan, Texas 77803 Vol. ,_,�� _ P9•_ —� SOQ CoaNewtion Sbmt BRAZOS COUNTY, TEXAS CONTRACTOR: SOQ Regral No. 2011 -47 Page 6 of 7 Paga „ , • t11 AOLD JOS ASSIGNABILITY This agreement may not be assigned without the prior written permission of Brazos County. FISCAL FUNDING CLAUSE Notwithstanding any provisions contained herein, the obligations of Brazos County are expressly contingent upon the availability of funding for the obligations contained herein for the term of the Agreement and any extensions thereto. WAIVERS No waiver by either party hereto of any term or condition of this Agreement shall be deemed or construed to be a waiver of any other term or condition or subsequent waiver of the same term or condition. ENTIRE AGREEMENT This Agreement represents the entire and integrated agreement between Brazos County and the Contractor and supersedes all prior negotiations, representations, or agreements, either written or oral. This Agreement may only be amended by written instrument approved and executed by the parties. AVAILABILITY AND RETENTION OF RECORDS All records relating to the service provided under this contract and supporting documentation for invoices submitted to Brazos County by the Contractor shall be retained and made available by the Contractor for audit by Brazos County, it duly authorized representatives, the State of Texas (including, but not limited to the Auditor of the State of Texas, Inspector General or duly appointed law enforcement officials) and agencies of the United States Government. Such records shall be returned by Contractor and made available for any time period required by state or federal law. If changes occur in the governing state or federal law, regarding retention records, Contractor shall comply with such changes. If an audit is initiated before the expiration of such time periods required by state or federal law regarding retention of records. the Contractor shall retain such records until the audit is concluded and all issues resolved. Contractor shall provide Brazos County with copies of such audits that be conducted with respect to the contract. AUDIT RESPONSIBILTY The Contractor shall be responsible for receiving, replying to and/or complying with any audit exception by appropriate federal, state or local audit directly related to the provision of this contract. The Contractor shall repay to Brazos County the full amount received for duplicate billings, erroneous billings, false or deceptive claims. The Contractor recognizes and agrees that Brazos County may withhold any money due and recover through any appropriate method any money erroneously paid under this contract ifevidenee exists of less than full compliance with this contract. Pg.- SOQ Coatisaatwo Sheet SOQ Request No. 201147 BRAZOS COUNTY, TEXAS Page 7 of 7 Pages INDEMNIFICATION The Contractor shall defend, indemnify and save harmless Brazos County and all its officers, agents, and cmployees from all suits, actions, or claims of any character, name and description including attomcy's fees expenses brought for or on account of any injuries or damages received or sustained by any person or persons or property, by or from the said Contractor or his employees or by or in consequence of any negligence in safeguarding the work, or through the use of unacceptable materials in construction of the work, or by or on account of any act of omission, the Worker Compensation Law or any other law, ordinance, order or decree, and so much of the money due the said Contractor under and by virtue of his contract as shall be considered necessary by Brazos County may be retained for the use of Brazos County, or in case no money is due, his sureties shall be held until suit or suits, action or actions, claim or claims for injury or damages as aforesaid shall have been settled and satisfactory evidence to that effect furnished Brazos County. Contractor shall defend, indemnify and save harmless Brazos County, its officers, agents and employees in accordance with this indemnification clause regardless of whether the injury or damage is caused in pan by Brazos County, its officers, agents or employees. The undersigned affirms that they are duly authorized to execute this contract, that this proposal has not been prepared in collusion with any other Proposer, and that the contents of this proposal have not been communicated to any other Proposer prior to the official opening of this proposal. The signatory also agrees to all provisions and specifications of this contract. Signed By: Title: G�- Dwne�r Typed Name: An! i 1(2 [/ 3�aj c o b s -t / �7 Company Namc: G 4 1. J t OJT 1 C Seri% i Ce Phone No. � {9_ 830- 61 16q Mailing Address: 1 DDS t� ewma.nn 'Rd. Brenham _R 77833 P. O. Box or Street ` City State Zip Employer Identification Number: ;M ' 1 " L L`1 10 6-7-70 ( D Z V 1 6 ?^ Jovobe) Social Security Number; tA I9 b - l I - () p 5q ON h O App ed by Colttmt io er's Court on this _day of 3 2 f 66II by l l ing the position of �WL4JJCY(,qe 197 7�% SOQ 2011 -47 Contract Term: November 1, 2011- October 30, 2013 Brazos County is soliciting quotations for pumping and disposal for grit traps at the Exposition Complex located at 5827 Leonard Road, Bryan TX. Prices must be effective for a period of one year with an option to renew for up to two (2) additional one (1) year periods. Grit traps are to be pumped on an "as needed" basis and will be scheduled by the Exposition Complex. To visually inspect this location, please call Darla Dempsey at 979 - 821.1400. For all other questions, please call Leslie Williams, Brazos County Purchasing at 979 -361 -4294 Location of Grit Traps: • Exposition Center 750 Gallon (X 4) PLEASE NOTE: Successful bidder must be licensed by the state and local government entities to perform this work. Vendor must sign and agree to all terms and conditions of Brazos County Service Contract Anached or it will not be valid. Successful Bidder must provide evidence of Workman's Comp, General Liability and Automobile Insurance prior to award. Quotations should reflect a price for cost per gallon. Please fax your quotations to 979 - 3614293, email to lwilliams Aco.brazos.tx.us or mail to 200 South Texas Ave Suite 352, Bryan, TX 77803. Quotes must be received by Brazos County Purchasing Department by 5:00 p.m. Friday, August 26, 2011 or they will not be considered. Solicitation for Ouotes Lmeatiion Galion/Tank CostlGallon Total Exposition Center 5827 Leonsrd Road 750 . 149 4 1GA.) 316T 50 The undersigned affirms that they are duly authorized to execute this contract, that this bid has not been prepared in collusion with any other bidder, and that the contents of this bid have not been communicated to any other bidder prior to the official opening of this bid. Furthermore, the bidder affirms that they are willing and capable of performing the services entailed in this bid or providing the goods described in this bid, and agrees to do so for the term of this contract. The bidder also agrees to all of the terms and conditions contained in this document and agrees to be held to them for the term of this contract. Signature of Authorized Representative: Printed Name: //l1 1 T c o b s Vendor Name: lr t; 1- SQP +IC- Se Y- vDa� Exhibit "A" Page I of I Vc,! / l ,7 PC, < 1 Brazos County r; Purchasing Department 200 SOUTH TEXAS AVE SUITE 352 BRYAN, TX 77803 PHONE (979) 361 -4290 FAX (979) 3614293 Charles Wendt, Purchasing Agent Leslie Williams, Asst. Purchasing Agent Gail Davis, Buyer I September 19, 2013 Professionals of Texas Fire & Safety, Inc 11320 Runnel Ridge Road Manor, TX 78653 Phone: 512 -272 -9488 Attn: Todd McKee Re. Extension of Coniratx 2011 -44 Smoke Detector and Fire Alarm Panel Inspections Brains County appreciates the quality work your company has provided and would like to exercise an extension option for contract 2011 -44. All terms, conditions, and pricing shall remain the same. This extension will be for (30) thirty days starting October 1. 2013 through October 31. 2013. To accept the extension option, please fill out the information and sign below. Return the signed documents by email to lcontreras @brazoscountybLgov or fax to (979) 361 -4293. Please then submit the original signed documents and an updated Certificate of Insurance by mail to the address listed above. Please return acceptance as soon as possible. If you have any questions, I may be reached at (979) 361 A294. Contact Name: M C Ke a Telephone: '512- - 3 5 6 5-D -I- Z- - L7t ^ 9s $b� cjL�bal PROFESSIONALS OF TEXAS FIRE AND SAFETY Authorized Signature Date B ZOS UNTY /A 11-2-; 1A Duane Peters, County Judge Date Vol. 1 /.9% Pg._ � � SMOKE DETECTOR AND FIRE ALARM PANEL INSPECTIONS ANNUAL CONTRACT BRAZOS COUNTY PURCHASING DEPT. Brazos County Courthouse 200 S. Texas Ave., Ste. 352 SOQ Request 4 Bryan, Texas 77803 Page 1 of f 7 7 Pages Telephone (979) 361 -4294 GENERAL REQUIREMENT FOR CONTRACT I, Michael T. McKee as a duly authorized representative of Professionals of Texas Fire & Safety, Inc. "Contractor" willingly attest to perform (or deliver) as per Exhibit "A" for Brazos County for the period of October 1, 2011 through September 30, 2013. I further agree to all of the provisions and specifications contained in this contract. ASSIGNMENT The successful offeror may not assign, sell or otherwise transfer this contract without written permission of Brazos County Commissioners Court. Should there be a change in ownership or management; the contract shall be terminated unless a mutual agreement is reached with the new owner or manager to continue the contract with its present provisions and prices. AWARD Brazos County reserves the right to award this contract on the basis of LOWEST AND BEST OFFER in accordance with the laws of the State of Texas, to waive any formality or irregularity, to make awards to more than one offeror, to reject any or all bids. CONTRACT OBLIGATION Brazos County Commissioners Court must award the contract and Brazos County Judge or other person authorized by Brazos County Commissioners Court must sign the contract before it becomes binding on Brazos County or the offerors. Department heads are NOT authorized to sign agreements for Brazos County. Binding agreements shall remain in effect until all products and /or services covered by this purchase have been satisfactorily delivered and accepted. QUANTITIES The quantities specified in this agreement are estimates only. Brazos County does not guarantee to purchase any minimum quantities or services other than those listed on a purchase order. CONTRACT RENEWALS Renewals may be made ONLY by written agreement between Brazos County and the offeror. Any and all price escalations shall not be accepted and shall be considered a non - response. After the initial award period, this contract can be renewed for two (2) additional one (1) year periods if approved by Commissioner's Court and Contractor. /8, \! ; a(4 ' _ SOQ Continuation Sheet SOQ Request No. 2011 -44 BRAZOS COUNTY, TEXAS Page 2 of 7 Pages HOLD HARMLESS AGREEMENT Contractor, the successful offeror, shall indemnify and hold Brazos County harmless from all claims for personal injury, death and/or property damage resulting directly or indirectly from contractor's performance. Contractor shall procure and maintain, with respect to the subject matter of this bid, appropriate insurance coverage including, as a minimum, public liability and property damage with adequate limits to cover contractor's liability as may arise directly or indirectly from work performed under terms of this bid. Certification of such coverage must be provided to Brazos County upon request. INSPECTIONS & TESTING Acceptance of merchandise, work, and/or equipment provided shall be made by Brazos County at the sole discretion of the Commissioners Court when all terms and conditions of the contract and specifications have been met to its satisfaction, including the submission to Brazos County of any and all documentation as may be required. ADDITION/MODIFICATION OF LOCATIONS. OR SERVICES Brazos County reserves the right to add locations as these additional locations may be required. Locations to be added may include, but not limited to, expansions or additions to existing facilities and acquisition or construction of new properties. In the event that Brazos County makes significant structural changes to an existing facility that impacts the contractor's cost in providing the services anticipated by this contract such change may be treated as a new facility and the procedures provided for in this section may be followed in determining an appropriate price. In the event Brazos County wishes to add other locations to a group under the Contract, a quotation will be solicited from the incumbent contractor in good standing for the group in which the new location is appropriately situated. In the event Brazos County shall sell, vacate, abandon, or otherwise dispose or terminate a location to which the contract applies, all existing contracts or agreements or services applicable to such location, the portion of this contract that applies to such locations is terminated. All remaining portions of the contract will remain intact. Brazos County will endeavor to give the Contractor written notice of such termination of locations a minimum of thirty (30) days in advance. INVOICES & PAYMENTS Payments to Contractors will not be made if the Contractor cannot produce a Brazos County Purchase Order. Offerors shall submit an original invoice on each purchase order or purchase release after each delivery, indicating the purchase order number. Invoices must be itemized. Any invoice, which cannot be verified by the contract price and /or is otherwise incorrect, shall be corrected by the Contractor. When multiple deliveries and/or services are required, the offeror may invoice following each delivery or performance of service and Brazos County will pay on invoice with in thirty (30) days upon receipt of invoice. Contracts providing for a monthly charge will be billed and paid on a monthly basis only. The Contractor will provide an invoice for each month in which Brazos County is responsible for payment, during the duration of the contract. Prior to any and all payments made for goods and/or services provided under this contract, the offeror should provide his Taxpayer Identification Number or social security number as applicable. This information must be on file with Brazos County Auditor's office. Failure to provide this information may result in a delay in payment and/or back -up withholding as required by the Internal Revenue Service. Vol. - -/ 8f- Pg•— SOQ Continuation Sheet SOQ Request No. 2011-44 BRAZOS COUNTY, TEXAS Page 3 of 7 Pages PRICING Prices for all goods and /or services shall be firm for the duration of this contract and shall be stated on the Pricing/Delivery Information form. Prices shall be all inclusive: No price changes, additions, or subsequent qualifications will be honored during the course of the contract. All prices must be written in ink or typewritten. Pricing on all transportation, freight, drayage and other charges are to be prepaid by the contractor and included in the bid prices. If there are any additional charges of any kind, other than those mentioned above, specified or unspecified, offeror MUST indicate the items required and attendant costs or forfeit the right to payment for such items. Where unit pricing and extended pricing differ, unit pricing prevails. TAXES Brazos County is exempt from all federal excise, state and local taxes unless otherwise stated in this document. Brazos County claims exemption from all sales and /or use taxes under Texas Tax Code § 151.309, as amended. Texas Limited Sales Tax Exemption Certificates will be furnished upon written request to Brazos County Purchasing Agent. GOVERNING FORMS In the event of any conflict between the terns and provisions of these requirements and the specifications, the specifications shall govern. In the event of any conflict of interpretation of any part of this overall document, Brazos County's interpretation shall govern. In the event of a conflict between the terms, conditions, provisions, and specifications of this document and any other terms, conditions, provisions, and specifications provided by the Contractor; the terms of this document shall supersede. GOVERNING LAW This bid solicitation is governed by the competitive bidding requirements of Brazos County Purchasing Act, Texas Local Government Code, §262.021 et seq., as amended. Offerors shall comply with all applicable federal, state and local laws and regulations. Offeror is further advised that these requirements shall be fully governed by the laws of the State of Texas and that Brazos County may request and rely on advice, decisions and opinions of the Attorney General of Texas and Brazos County Attorney concerning and portion of these requirements. DISQUALIFICATION OF OFFEROR Upon signing this bid document, an offeror offering to sell supplies, materials, services, or equipment to Brazos County certifies that the offeror has not violated the antitrust laws of this state codified in Texas Business and Commerce Code §15.01, et seq., as amended, or the federal antitrust laws, and has not communicated directly or indirectly the bid made to any competitor or any other person engaged in such line of business. Any or all bids may be rejected if Brazos County believes that collusion exists among the offerors. Bids in which the prices are obviously unbalanced may be rejected. If multiple bids are submitted by an offeror and after the bids are opened, one of the bids is withdrawn, the result will be that all of the bids submitted by that offeror will be withdrawn; however, nothing herein prohibits a Contractor from submitting multiple bids for different products or services. �, SOQ Continuation Sheet SOQ Request No. 2011 -44 BRAZOS COUNTY, TEXAS Page 4 of 7 Pages SEVERABILITY If any section, subsection, paragraph, sentence, clause, phrase or word of these requirements or the specifications shall be held invalid, such holding shall not affect the remaining portions of these requirements and the specifications and it is hereby declared that such remaining portions would have been included in these requirements and the specifications as though the invalid portion had been omitted. SILENCE OF SPECIFICATIONS The apparent silence of specifications as to any detail, or the apparent omission from it of a detailed description concerning any point, shall be regarded as meaning that only the best commercial practice is to prevail and that only material and workmanship of the finest quality are to be used. All interpretations of specifications shall be made on the basis of this statement. The items furnished under this contract shall be new, unused of the latest product in production to commercial trade and shall be of the highest quality as to materials used and workmanship. Manufacturer furnishing these items shall be experienced in design and construction of such items and shall be an established supplier of the item bid. TERMINATION Brazos County reserves the right to terminate the contract for default if offeror breaches any of the terms therein, including warranties of offeror or if the offeror becomes insolvent or commits acts of bankruptcy. Such right of termination is in addition to and not in lieu of any other remedies which Brazos County may have in law or equity. Default may be construed as, but not limited to, failure to deliver the proper goods and/or services within the proper amount of time, and/or to properly perform any and all services required to Brazos County's satisfaction and/or to meet all other obligations and requirements. Brazos County may terminate the contract without cause upon thirty (30) days written notice. POLICY REQUIREMENTS FOR CERTIFICATE OF INSURANCE CONTRACTOR'S INSURANCE The Contractor /Contractor, before starting work for Brazos County, must furnish Brazos County a Certificate of Insurance or other acceptable evidence from a reputable insurance company or companies with an A.M. Best Raring of AA@ (such companies to be acceptable to Brazos County) licensed to write insurance in the state of Texas, showing that the Contract is covered by the insurance as follows: (1) Statutory Workers Compensation Insurance with Employers Liability Insurance in the amount of $1.000.000. In the event any work is sublet, the Contractor shall require the subcontractor similarly to provide the same coverage and shall himself acquire evidence of such coverage on behalf of the subcontractor. (TLC Sec. 401.011) (2) Commercial General Liability Insurance with a $ 1,000,000 Combined Single Limit. The policy shall be on the Comprehensive General Liability 1996/90 occurrence form, and shall include coverage for acts of independent contractors, and shall name Brazos County as an additional insured. Waiver of subrogation is required. No claims made policies are acceptable without prior approval by the Commissioners Court/Risk Management. Vol ou SOQ Continuation Sheet BRAZOS COUNTY, TEXAS SOQ Request No. 2011 -44 Page 5 of 7 Pages (3) Automobile Public Liability Insurance with a $ 500,000 Combined Single Limit, in all self- propelled vehicles used in connection with the contract, whether owned, non -owned or hired. Waiver of subrogation is required. The Certificate of Insurance furnished to Brazos County shall contain a provision that coverage under such policies shall not be canceled or materially changed until at least 30 days prior written notice has been given to Brazos County LIMITATIONS The parties are aware that there are constitutional and statutory limitations on the authority of Brazos County to enter into certain terms and conditions of the Agreement, including, but not limited to, authorizations of the placement of liens on Brazos County property; disclaimers and limitations of warranties; disclaimers and limitations of liability for damages; waivers, disclaimers and limitations of legal rights, remedies, requirements and processes; limitations of periods to bring legal action; granting control of litigation or settlement to another party; liability for acts or omissions of third parties; payment of attorneys' fees; dispute resolution; indemnities; and confidentiality (collectively, the "Limitations "). Any Agreement terms and conditions related to the Limitations will not be binding on Brazos County except to the extent authorized by the laws and Constitution of the Stale of Texas. COVERAGES /WAGES Nothing in this Agreement shall be construed as making Brazos County responsible for the payment of compensation and/or any benefits for Contractor including health, property, motor vehicle, workers compensation, disability, death, and dismemberment insurance for the Contractor's employees and/'or equipment. Nothing in the Agreement shall be construed as making Brazos County responsible for wages, materials, logistical support, equipment, and related travel expenses incurred by the Contractor. SOVEREIGN IMMUNITY The parties understand that Brazos County does not waive or relinquish any immunity or defense on behalf of itself, officers, employees, agents, and volunteers as a result of its execution of this Agreement and the performance of the covenants contained herein. Further, Brazos County is not responsible for any civil liability that arises from any act or omission made within the course and scope of this Agreement. The Parties understand and agree that Brazos County does not assume civil liability under any theory of law for the actions of the Contractor in providing services hereunder. NOTICES Notices shall be mailed to the addresses designated herein or as may be designated in writing by the parties from time to time and shall be deemed received when sent postage prepaid U.S. Mail to the following addresses: BRAZOS COUNTY: Brazos County, Texas Duane Peters, Brazos County Judge 200 South Texas Avenue, Suite 332 Bryan, Texas 77803 ik,�, j SOQ Continuation Sheet BRAZOS COUNTY, TEXAS CONTRACTOR: SOQ Request No. 2011 -44 Page 6 of 7 Pages Sales Contact Name: Pbone Number: Billing Info: Todd McKee (512) 350 -5022 11320 Runnel Ridge Road _ Manor. TX 78653 tmckeeCaootfs.com ASSIGNABILITY This agreement may not be assigned without the prior written permission of Brazos County. FISCAL FUNDING CLAUSE Notwithstanding any provisions contained herein, the obligations of Brazos County are expressly contingent upon the availability of funding for the obligations contained herein for the term of the Agreement and any extensions thereto. WAIVERS No waiver by either party hereto of any term or condition of this Agreement shall be deemed or construed to be a waiver of any other term or condition or subsequent waiver of the same term or condition. ENTIRE AGREEMENT This Agreement represents the entire and integrated agreement between Brazos County and the Contractor and supersedes all prior negotiations, representations, or agreements, either written or oral. This Agreement may only be amended by written instrument approved and executed by the parties. AVAILABILITY AND RETENTION OF RECORDS All records relating to the service provided under this contract and supporting documentation for invoices submitted to Brazos County by the Contractor shall be retained and made available by the Contractor for audit by Brazos County, it duly authorized representatives, the State of Texas (including, but not limited to the Auditor of the State of Texas, Inspector General or duly appointed law enforcement officials) and agencies of the United States Government. Such records shall be returned by Contractor and made available for any time period required by state or federal law. If changes occur in the governing state or federal law, regarding retention records, Contractor shall comply with such changes. If an audit is initiated before the expiration of such time periods required by state or federal law regarding retention of records, the Contractor shall retain such records until the audit is concluded and all issues resolved. Contractor shall provide Brazos County with copies of such audits that be conducted with respect to the contract. AUDIT RESPONSIBILTY The Contractor shall be responsible for receiving, replying to and/or complying with any audit exception by appropriate federal, state or local audit directly related to the provision of this contract. The Contractor shall repay to Brazos County the full amount received for duplicate billings, erroneous billings, false or deceptive claims. The Contractor recognizes and agrees that Brazos County may withhold any money due and recover through any appropriate method any money erroneously paid under this contract if evidence exists of less than full compliance with this contract. Vol Pg. SOQ Continuation Sheet SOQ Request No. 2011 -44 BRAZOS COUNTY, TEXAS Page 7 of 7 Pages INDEMNIFICATION The Contractor shall defend, indemnify and save harmless Brazos County and all its officers, agents, and employees from all suits, actions, or claims of any character, name and description including attorney's fees expenses brought for or on account of any injuries or damages received or sustained by any person or persons or property, by or from the said Contractor or his employees or by or in consequence of any negligence in safeguarding the work, or through the use of unacceptable materials in construction of the work, or by or on account of any act of omission, the Worker Compensation Law or any other law, ordinance, order or decree, and so much of the money due the said Contractor under and by virtue of his contract as shall be considered necessary by Brazos County may be retained for the use of Brazos County, or in case no money is due, his sureties shall be held until suit or suits, action or actions, claim or claims for injury or damages as aforesaid shall have been settled and satisfactory evidence to that effect famished Brazos County. Contractor shall defend, indemnify and save harmless Brazos County, its officers, agents and employees in accordance with this indemnification clause regardless of whether the injury or damage is caused in part by Brazos County, its officers, agents or employees. The undersigned affirms that they are duly authorized to execute this contract, that this proposal has not been prepared in collusion with any other Proposer, and that the contents of this proposal have not been communicated to any other Proposer prior to the official opening of this proposal. The signatory also agrees to a]1 provisions and specifications of this contract. Signed By ;..Gs✓ 7'.e''�� Title: President Typed Name: Michael T McKee Company Name: Professionals of Texas Fire & Safety, Inc. Phone No. (512) 272 -9488 Mailing Address: 11320 Runnel Ridge Road Manor Texas 78653 P. 0. Box or Street City State Zip Employer Identification Number: 26- 3220761 Social Security Number: •t-h Approved by Commissioner's Court on this _day of 0011 by Wtdt /t N f��1s holding the position of aa765 Pg. -� SOQ 2011 -44 October 1, 2 011 - September 30, 2013 Brazos County is soliciting quotations for an Annual Contract for inspection and maintenance of smoke detectors and fire alarm panels at various Brazos County locations listed below. Price quoted must be for a two (2) year period, with an option for renewal for two (2) additional one (1) year periods. To arrange a visual inspection of locations, or for technical questions, please call the Maintenance Director at 979 - 361 -4460. For all other questions, please call Leslie Williams, Brazos County Purchasing at 979- 361 -4294. SPECIFICATIONS: Quarterly Inspections • Inspect all Smoke Detectors quarterly • Simulate inputs and test the annunciators • Test pull stations • Check the battery for corrosion and expiration date, and then take appropriate action, if necessary including replacement. • Test duct detectors • Check hom and strobe • Check purge fans • Inspections performed quarterly require a tag indicating date of inspection Bi- Annually Inspections • Run Sensitivity Test of Smoke Detectors Bi- Annually — Due in 2012 • Test and calibrate alarm sensors, such as flame and smoke detectors, per manufacturer specifications Inspections must be performed to the standards of the NFPA Jail Standards NOTE: System operation. A test of smoke management system's initiating devices and control systems' output shall be performed. Such testing shall verify that, upon activation of a smoke detector, water flow indicating device, manual tire alarm station, or other smoke management system initiating device, the smoke management system components will automatically commence operation. The engineer of record shall provide a "cause and effect" chart to indicate the appropriate smoke management operating mode for all effected equipment based on the operation of each initiating device. Acceptance of functional testing shall be predicted upon all input and output devices performing as indicated by the "cause and effect" chart. NOTE: Inspections, Maintenance, Testing. All life safety equipment shall be inspected, maintained and tested by persons qualified to do so (whether under vendor contract, by state or private agency or otherwise) in order that such equipment shall be safe, secure, and fully operative at all times. Exhibit "A" Page 1 of 2 LOCATIONS: 1. Brazos County Courthouse Holding Cells, 300 26th Street, Bryan (1 Fire Panel) 2. Brazos County Detention Facility, 1835 Sandy Point Road, Bryan (3 Fire Panels) 3. Brazos County Juvenile Detention Facility,1904 Highway 21 W, Bryan (I Fire Panel) 4. Brazos County Low Risk Facility, 1871 Sandy Point Road, Bryan (l Fire Panel) • Successful bidder must provide evidence of Workers' Compensation and General Liability and Automobile Insurance prior to award. • Vendor must sign and agree to all terms and conditions of Brazos County Service Contract Attached or it will not be valid. Please fax your quotations to (979)361 -4293, email to Iwilliamsrir-,co .brazos.tx.us or mail to 200 South Texas Ave Suite 352, Bryan, TX 77803. Quotes must be received by Brazos County Purchasing Department by 5:00 p.m. Friday, August 26, 2011 or they will not be considered. Solicitation of Quotes �t 6' Brazos County Brazos County Brazos County Brazos County Courthouse Detention Juvenile Low Risk 1 R , Holding Cells Facility Detention Facility Cost for Quarterly $1,100.00 $1,500.00 $700.00 $1,100.00 Inspections Cost for Bi- Annual $500.00 $600.00 $300.00 $400.00 Inspections Total Cost $1,600.00 $2,100.00 $1,000.00 $1,500.00 The undersigned affirms that they are duly authorized to execute this contract, that this bid has not been prepared in collusion with any other bidder, and that the contents of this bid have not been communicated to any other bidder prior to the official opening of this bid. Furthermore, the bidder affirms that they are willing and capable of performing the services entailed in this bid or providing the goods described in this bid, and agrees to do so for the tern of this contract. The bidder also agrees to all of the terms and conditions contained in this document and agrees to be held to them for the term of this contract. Signature of Authorized Representative: Printed Name: Michael T. McKee Vendor Name: Professionals of Texas Fire & Safety. Inc. Date: 08/21/2011 Exhibit "A" Page 2 of 2 d N b IL A d r O N 0 N O f Q O W f V W O G G L' 1 6 tvl � v � C N � w O O L R $ p y �Qj �Qj q LL p 8 8. a $g8 $g8 � u p p 4L � iQb c m C R m fi S S S 8 a mo`9 8 8 CL N 3 m Q a tl E Z y « » p0 8 p 8 8 d it pp5y°p 8 $ N d d y a g E V 8 0 rv. ry � C U w O b TXi t �`: IRR EA$ �Q8{ �8 C td O R C N IIS N � a °F y N C O y Y N N R t C c y H W } N v > ; d 2 u y sa to V C C Y Y V w W 3 N J 000 c OG U V m D U OGL rii Yii N~ a O O c o U o U 9 »= 0 m d N b IL A d r O N 0 N O f Q O W f V W O G G L' 1 6 tvl � v � C N � w O O L INVITATION TO BID ROADSIDE VEGETATION MANAGEMENT ANNUAL CONTRACT BRAZOS COUNTY .PURCHASING DEPT 200 South Texas Ave, Suite 352 Bid Request No. 2013 -63 Bryan, Texas 77803 Page 1 of 10 Pages Telephone (979) 361 -4294 Bids will be received at the Brazos County Administration Building, Purchasing Department, 200 South Texas Ave Suite 352, Bryan, Texas until 2:00 p.m., Tuesday, October 15, 2011 at which time bids will be publicly opened and read aloud. A. SCOPE OF BID Bids are solicited for furnishing the merchandise; supplies, service, andlor equipment set forth in this bid request for a one (1) year period beginning October 22, 2013 through September 30, 2014 in accordance with the following Conditions of Bidding. B. CONDITIONS OF BIDDING The following instructions apply to all bids and become a part of terms and conditions of any bid submitted to the Brazos County Purchasing Office, unless otherwise specified elsewhere in this bid request. All bidders are required to be informed of these Terms and Conditions and will be held responsible for having done so: Definitions: In order to simplify the language throughout this bid, the following definitions shall apply: a. BRAZOS COUNTY - Same as County. b. COnNUSSIONERS' COURT - The elected officials of Brazos County, Texas given the authority to exercise such powers and jurisdiction of all county business as conferred by the State Constitution and Laws. C. CONTRACT - An agreement between the County and a Supplier to furnish supplies and/or services over a designated period of time during which repeated purchases are made of the commodity specified. d. CONTRACTOR - The successful Bidder(s) of this bid request. e. COUNTY - The government of Brazos County, Texas and its authorized representative. f. SUB - CONTRACTOR - Any contractor hired by the Contractor or Supplier to fumish materials and services specified in this bid request. g. SUPPLIER - Same as Contractor. 2. Upon acceptance and approval by the Commissioners' Court, this bid effects a working contract between Brazos County and the successful bidder for the period designated. P--- 9" =P9---V Bid Continuation Sheet Bid Request Nu. 2013 -63 BRAZOS COUNTY, TEXAS Page 2 of 12 Pages 3. Bids must be received by the Purchasing Office prior to the time and date specified. The mere fact that the bid was dispatched will not be considered; the bidder must have the bid actUaJly delivered. 4. The County reserves the right to accept or reject in part or in whole, any bids submitted, and to waive any technicalities for the best interest of the County. 5. Brazos County shall not be responsible for any verbal communication between any employee of the County and any potential bidder. Only written specifications and written price quotations will be considered. 6. Brazos County reserves the right to reject any bid that does not fully respond to each specified item. 7. Bidder must include Employer Identification Number for the bid to be valid. 8. Should there be a change in ownership or management; the contract shall be canceled unless a mutual agreement is reached with the new owner or manager to continue the contract with its present provisions and prices. This contract is nontransferable and may not be reassigned by either party. 9. The County may cancel this contract at any time for any reason, provided a thirty - day written notice is given. 10. The bid award shall be based on, but not necessarily limited to, the following factors: a. Unit price b. Extended price C. Special needs and requirements of Brazos County d. Results of testing samples (if required by Brazos County) e. Delivery f. References g. Brazos County's experience with products bid h. Vendor's past performance record with Brazos County. 11. Although the cost of products to be provided is an essential part of the Bid, Brazos County is not obligated to award a contract on the sole basis of cost but will award to vendor considered to be the best value to Brazos County. 12. Acceptance of merchandise, work, and/or equipment provided shall be made by the County at the sole discretion of the Commissioners Court when all terms and conditions of the contract and specifications have been met to its satisfaction, including the submission to the County of any and all documentation as may be required. 13. Title and Risk of Loss of the goods shall not pass to Brazos County until the County actually accepts and takes possession of the goods at the point or points of delivery, —1 Bid Continuation Sheet Bid Request No. 2013 -63 BRAZOS COUNTY, TEXAS Page 3 of 12 Pages 14. This agreement shall be governed by the Uniform Commercial Code as adopted in the State of Texas as effective and in force on the date of this agreement. 15. Bids must be submitted on quantities and units of measure specified by the bid documents. In the event of errors in extended prices the unit price shall govern. Any suggested change in quantity on the part of the bidder to secure better price or delivery is welcomed and may be given consideration provided that the bidder also bids on the quantity specified. 16. Bids must specify the number of consecutive calendar days required to deliver the commodities under normal conditions. Failure to specify delivery time will be considered reason enough to cause the bid to be disregarded. Delivery time quoted will be given consideration in awarding orders. If delivery is not made within a reasonable time of the specified delivery in the bid, the entire order or contract may be canceled and the bidder barred from quoting in future bids. 17. Bids cannot be altered after receiving time. No bid may be withdrawn after opening time without acceptable reason and with the approval of the Purchasing Agent. 18. Bids must be submitted on this form and returned in a sealed envelope clean marked with Vendor Name and Bid Number to ensure proper recognition upon its arrival. Bids will not be considered if submitted by telephone, f'ax or any other means of rapid dispatch, nor will a bid be considered if submitted to any other person or department other than specifically instructed. Bids received after the expressed date and time listed in this bid will be returned unopened to the vendor. Bids submitted by any other person or department other than the Brazos County Purchasing Department will not be accepted. 19. If vendor in receipt of notice is unable to bid, the bid should be submitted as a "No Bid" and returned to the Purchasing Department before opening time. This is necessary if vendor wants to remain on vendor list and receive future bid notifications. 20. Bids must show full firm name, mailing address and telephone number and be manually signed by an authorized sales or quotation representative of the bidder. Firm name and authorized signature shall appear in each space provided. 21. In the event of a needed change in the specifications sent to the bidder, it is understood that all the foregoing terms shall apply to the addendum or addenda. 22. It is our policy not to furnish bid results over the phone. Bid results and tabulation sheets will be posted on the Brazos County web site; Brazos Valley Online Bidding System (www.brazosbid.cstx.gov) after bid award by Commissioner's Court. Vol. ___� �' % pg. Bid Continuation Sheet Bid Request No. 2013 -63 BRAZOS COUNTY, TEXAS Page 4 of 12 Pages 23. Brazos County reserves the right to extend this contract annually for a maximum of three (3) additional one (1) year periods with no changes in the terms or conditions of this contract, if agreed upon by both parties. 24. The successful offeror agrees to extend prices and terms to all entities that has entered or will enter into joint purchasing inter -local cooperation agreement(s) with Brazos County. 25. If sample testing is required, Brazos County will perfonn test through a third party. Vendor will be required to allow the third party access to the facilities in order to acquire samples for testing. Failure to submit requested testing may disqualify bid. 26. Three (3) references are to be provided by bidder. Failure to submit references may result in disqualification of bid. 27. Contractor shall observe and comply with all federal, state and local laws, safety, and health regulations, ordinances, and all regulations which in any manner effect conduct of the work or services being performed. 28. In order to insure the safety of the public, the Contractor shall coordinate all work or deliveries with the Road and Bridge Department. 29. Any Subcontracting must be approved prior to commencement of the contract by the County Engineer and Brazos County. 30. Any variation from the specifications in this bid document must be indicated on the bid or on a separate attachment to the bid and labeled as such. 31. Any brand name, or manufacturer's reference used is considered to be descriptive — not restrictive — and is indicative of the type and quality the County desires to purchase. Bids on similar items of like quality will be considered only if it is noted in the bid documents, and accompanied by fully descriptive product literature. All substitutions will contain the same active ingredients in the same percentages of the items listed in the bid. If notation of substitution in not made, it is assumed the vendor is bidding the item specified. 32. The County does not guarantee to purchase any minimum or maximum quantities. if any quantities are listed in the bid, they are estimated quantities used for calculating purposes only. 33. In the event the Supplier is unable to furnish any item within a reasonable time after order is placed due to strikes, war or any reason beyond the Supplier's control, the County reserves the right to purchase these items from any source, without causing this contract to be canceled. Vol %._ P9-_5q1_> Bid Continuation Sheet Bid Request No. 2013 -63 BRAZOS COUNTY, TEXAS Page 5 of 12 Pages 34. The successful vendor should submit itemized invoices with clearly marked remittance copies to the following address; ATTN: Auditors 200 South Texas Ave, Suite 218 Bryan, TX 77803 Statements of accounts will not be sufficient to warrant payment. Unless other arrangements have been made; all invoices to be paid in full within 30 days after satisfactory delivery of commodities and or services and receipt of invoice at the listed address. Checks will be made payable to the successful vendor only, and shall not include sub - contractors, assignees, or any other party. 35. As a governmental subdivision, Brazos County is exempt from most types of taxes, including but not limited to sales tax, excise tax, and import duties. Such costs must not be included in bid prices. Tax Exemption Certificates can be obtained upon request by contacting the Brazos County Purchasing Department - (979)361 -4290. 36. Upon acceptance of a purchase order for any commodity or materials purchased by Brazos County, the vendor agrees to protect the county from any claim involving patent right infringement, copyright infringement, sales franchise disputes. 37. Unless otherwise specified, all items ordered from the successful vendor must be new, unused, and in first class condition. Products usually packaged for commercial sale shall be furnished in proper container so as to facilitate storage and handling. 38. Potential Vendors are advised they may have disclosure requirement pursuant to Texas Local Government Code, Chapter 176. This law requires persons desiring to do business with the County to disclose any gifts that have an aggregate value in excess of $250.00 given to any employee of the County, County Official to the County Official's family members or employment of any employee of the County, County Official or the County Official's family members during the preceding twelve (12) month period. The disclosure questionnaire must be filed with the Brazos County Clerk. Refer to Texas Local Government Code, Chapter 176 for the details of this law. 39. Bidder understands that Brazos County is a government subject to Texas State and Federal public information statutes. Bidder hereby waives any obligation to the release to the public of any documents submitted in accordance with this bid C. SPECIAL PROVISIONS All deliveries are to be made T.O.B. Brazos County Road and Bridge Department, during regular working days, and between the hours of 7:30 A.M. and 5:00 P.M. pg.. _ Bid Continuation Sheet B RAZOS COUNTY, TEXAS 111 Bid Request No. 2013 -63 Page 6 of 12 Pages Monday through Thursday, unless otherwise requested by the County and loaded into County trucks by the Supplier; or loaded and hauled and delivered anywhere in the County by the Supplier during the mentioned working days and hours. 2. Vendor will be required to notify the County Engineer's Office in the event of unforeseen delay arising in the delivery of a specified shipment. In the event a shipment will not arrive at the job site within two (2) hours of designated time Brazos County shall have the right to refuse acceptance of the order. 3. Vendor will be required to deliver to Brazos County Road and Bridge Department or job site in Brazos County when and where requested and remain on the job with truck and operator as long as required to completely place load. 4. Brazos County reserves the right to test any materials delivered at the requested site for compliance with specifications. The Bidder will remove immediately from the job site or right of way any materials that are deemed unsatisfactory. 0 2. Material Safety Data Sheets and Placards must be furnished at the time of delivery as specified by State and Federal Regulations (IF APPLICABLE). Any Vendor vehicles traveling on County roads will not exceed its legal gross weight. INSURANCE REQUIREMENTS 3. The Bidder shall instruct his insurance agent or carrier to furnish to the County a Certificate of Insurance attesting to the issuance of the following parts of this section. Please note that such Certificates of Insurance and any required bonds must be issued and then approved by Brazos County Risk Management. The Certificate of Insurance must be approved by Risk Management before any deliveries can be made. The Bidder shall furnish and keep in full force the following insurance during the term of this Contract: a. Statutory Workmen's Compensation and Employer's Liability Insurance with waiver of subrogation. b. General Liability with limits for bodily injury and for property damages of not less than $1,000,000 CSL. with Brazos County named as an additional insured. C. Comprehensive Automotive Liability with single limits of $1,000,000 for Bodily Injury and Property Damage Liability. d. Cargo Insurance to sufficiently cover materials transported. All of the aforementioned policies and Certificates of Insurance should be issued immediately after the Bidder receives notification of award. IV-0-1. % �% -p9• __ AA Bid Continuation Sheet BRAZOS COUNTY, TEXAS Bid Request No. 201.3 -63 Page 7 of 12 Pages 4. The Vendor agrees to hold harmless Brazos County from any and all claims and liability due to the acts of the Vendor's employees and the operation of his equipment. The Vendor also agrees to hold harmless Brazos County from any and all expenses, including attorney fees, incurred by Brazos County in litigation or otherwise resisting such claims or liabilities as a result of the Vendor's employees' activities. Further, the Vendor agrees to protect, indemnify and hold harmless Brazos County from and against all claims, demands and causes of action of every kind and character brought by any employees of the Vendor against Brazos County due to personal injuries and/or death to such employee resulting from any neglect act, by either commission or omission on the part of the vendor or Brazos County. E. RELEASE F. The Contractor assumes full responsibility for the work to be performed hereunder, and hereby releases, relinquishes, and discharges the County, its officers, agents, and employees from all claims, demands, and causes of action of every kind and character, including the cost of defense thereof, for any injury to or death of any person (whether employees of either parry or other third parties) and any loss of or damage to any property (whether property of either of the parties hereto, their employees, or of third parties) that is caused by or alleged to be caused by, arising out of, or in connection with the Contractor's work to be performed hereunder. This release shall apply regardless of whether said claims, demands, and causes of action are covered in whole or in part by insurance, and in the event of injury, death, property damage, or loss suffered by the Contractor, any subcontractor, or any person or organization directly or indirectly employed by any of them to perform or furnish.work on the project, this release shall apply regardless of whether such injury, death, loss, or damage was caused in whole or in part by the negligence of the County. Vendors shall provide a list of at least three (3) references, where work done in Texas and comparable in quality and scope to that specified has been performed within the past five (5) years. This list should include the names, phone number and email of the company /entity for which the prior work was performed to contact these references. A negative reference may be grounds for disqualification of bid. Company /Entity: Contact: Phone: Email: 32- r07„1u Mg,1 u -at,,, ial.r�ry r 6 #} Sy I M. AMN � Vol, - Pg. - � 7 � -- Bid Continuation Sheet Bid Request No. 2013 -63 BRA %OS COUNTY, TEXAS Pare 8 of 12 Pages Company /Entity: Contact: Phone: Email: Company /Entity: Contact: Phone: Email: G. VENDOR REQUIREMENTS 1. Contractor must comply with OSFIA, EPA, and Texas Department of Agriculture regulations along with Dept. of Public Safety and motor vehicle standards and regulations. 2. Contractor must have had a commercial pesticides (herbicides) license and must submit a copy of this license with the bid. 3. Herbicide manager must have at least 10 years' experience applying herbicides; include a resume and be currently licensed in the category of Right of Way pest management. Copies of current licenses must be submitted with the bid. 4. Herbicide manager must provide herbicide label and Material Safety Data Sheet of all chemicals being used for this bid. 5. Herbicide applicator must maintain a daily log sheet of acres sprayed, herbicide rate, roads sprayed, and water usage. All information must be submitted to the county with the invoice at completion. A blank daily log must be submitted with bid. A different daily log may be required from that which is submitted. 6. Herbicide applicator must have a minimum of one (1) year experience in roadside spraying, a current herbicide applicators license for state of Texas. Contractor must submit copies of licenses and years' experience with bid. 7. Contractor shall keep at least two strobe /amber lights and/or a flashing arrow board in operation while vehicle is spraying. Traffic Control Plan in accordance with TXDOT Standard TCP (3 -1c). County will provide lead and /or trail vehicle as determined by County Engineer. Vol. Pg._� Bid Continuation Sheet Bid Request No. 2013 -63 BRAZOS COUNTY,'FEXAS Page 9 of 1.2 Pages 8. Contractor shall have a chemical spill plan and the spray truck shall have a spill clean -up kit on board. 9. If wind is greater than 10 mph and/or rain is imminent, spraying must cease until weather conditions are more favorable. 10. Spraying shall be performed thirty (30) minutes before daylight through or up to thirty (30) minutes after dark. Night work may be acceptable only upon written approval of County Engineer. 11. Contractor is fully responsible for chemical storage, handling, and container disposal. 12. Contractor is fully responsible and liable for any damage as a result of off -site drift to include any dominate perennial grass. 13. Contractor is required to submit on a separate sheet, a list of jobs completed in the last two (2) years including any right -of -way work completed in the past. List should include contact information for the company or entity the work was done for along with results of that completed job. 14. Contractor is required to submit on a separate sheet, five (5) examples of non - target damage and how it was addressed by company. (Ex: trees, gardens, fish kill, ete.)Failure to disclose can result in bid disqualification. is. Contractor is responsible to referring to Attachment A for the areas to be treated. After award of bid contractor will be responsible for contacting the County Engineer to schedule a plan of action prior to any work being started. H. SPECIFICATIONS Chemical Mowing 1.1 The application of selective herbicides on roadsides to control and/or inhibit seed head formation of native grasses and control weeds. 1.2 The variable width right -of -way shall be sprayed the greater of: 30 feet wide to control unwanted vegetation or to the back of the roadside drainage ditch and suppress growth of desirable vegetation. 1.3 Vegetation shall be treated up to 30 foot wide from shoulder of the road out. Area behind the back of the drainage ditch shall be spot - treated if greater than 15 feet from edge of shoulder. 1.4 3 applications will be performed as deemed necessary. Contractor to be responsible for the exact timing in order to keep grass at an acceptable level. The first treatment will be in December — only spray to back of roadside ditch with spot treatment beyond ditch, the second treatment will be in April (full width of ROW after wildflowers have completed bloom period), and a third treatment in July (full width of ROW). 1.5 Herbicide Selection (for all herbicide applications, a sufficient surfactant and drift control agent must be applied per acre) VOL_ pg. Bid Continuation Sheet Bid Request No. 2013 -63 BRAZOS COUNTY, TEXAS Page 10 of 12 Pages a. Round 1- Oust plus Roundup b. Round 2- Imazapyr plus Oust Extra c. Round 3- Outrider plus Plateau plus Roundup 'Generic Herbicides may be used with approval from county engineer 1.6 No herbicides are to be mixed in the water tank (only drift control agent and surfactant). The sprayer will inject herbicides into spray stream (using a minimum of 25 gallons of water per acre) and be adjusted for speed and swath variance by computer controller such as a Tasc 6300 made by Mid -tech. A radar mounted on the bed of the truck is required to convey travel speed to the computer. Computer must tabulate acres sprayed, herbicide applied in fluid oz. and distance traveled. Spray rig must be truck mounted, possess boom less spray nozzles, and be able to spray at 10 mph or faster. The road -side truck must have 1000 gallons or larger holding capacity. Equipment must have a backwash preventive system in place. 2. Brush Spraying 2.1 The application of selective herbicides to control brush from encroaching into the right of way. Applications will be from road's edge and will extend out to a maximum width of twelve feet. 2.1 Areas to be treated are dirt roads /paved roads 2.2 Specific for Brazos County, Texas roads - Spraying 120 miles of roads at a width of up to 20 feet on both sides of the road. There will be 1 application per year and a guarantee for 2 years of no encroachment in the Right of way after application. 2.3 Timing of application will generally be near the month of October as determined by Brazos County Engineer. 2.4 A sufficient surfactant and drift control agent must be applied per acre for all herbicide applications. Approved chemicals are: a. Garlon 4 at lgt/acre b. Milestone at 7oz per acre C. Escort at 3 oz per acre 2.5 Truck must be able to spray tip to 20 feet horizontally as well as 10 -15 feet vertically from the edge of the pavement using a chemical injection system. No herbicides are to be mixed in the water tank only drift control agent and surfactant. The sprayer will inject herbicides into spray stream (using a minimum of 50 gallons of water per acre) and be adjusted for speed and swath variance by computer controller such as a Tasc 6300 made by Mid -tech. A radar mounted on the bed of the truck is required to convey travel speed to the computer. Computer must tabulate acres sprayed, herbicide applied in fluid oz. and distance traveled. Application equipment must be truck mounted, must use boomless spray nozzles and be able to spray at 10 mph or faster. Truck sprayer must be 1000 gallons or larger. Spray apparatus must have been in use for at least one year. Equipment must be able to pull water from a fire hydrant and having a backwash preventive system in place. Bid Continuation Sheet BRAZOS COUNTY, TEXAS L QUOTATIONS Bid Request No. 2013 -63 Page 11 of 12 Pages The following is an estimate of our anticipated purchases and will be used ONLY for tabulation purposes. The specified estimates are not guaranteed minimums. Fill in the blanks with the unit price that is firm for the contract period. CHEM [CAL MOWING Quotations are to be submitted using per mile per application basis Estimated 375.92 miles treatment per application (Contractor Supplies Herbicides) COST/MILE 2. Estimated 375.92 miles - three times a year (Contractor Supplies Herbicides) COST/NULE BRUSH SPRAYING Quotations are to be submitted using per acre application basis Cost to treat per roadway mile of ROW (120 miles maximum) COST/MILE Vol. �� % pg._ r Vol. �� % pg._ Bid Continuation Sheet BRAZOSCOUNTY,TEXAS INVITATION TO BID 2013 -63 ROADSIDE VEGETATION CONTROL CONTRACT 1. CERTIFICATION OF BID Bid Request No. 2013 -63 Page 12 of 12 Pages The undersigned affirms that they are duly authorized to execute this contract, that this bid has not been prepared in collusion with any other vendor, and that the contents of this bid have not been communicated to any other vendor prior to the official opening of this bid. SIGNED BY: TYPED NAME: COMPANY NAME: PHONE: MAILING ADDRESS: P.O. Box or Street City EMAIL ADDRESS: VENDOR IDENTIFICATION NUMBER: TX TITLE: Zip CORPORATE SEAL IF SUBMITTED BY A CORPORATION END OF BID REQUEST NO. 2013-63 + ssssss+* s+ sssssss r»► sss+»* ssssss+ sss+ s* s*+ sss* ss ssssrss + *ssrssssssss + +s• *ssssa* » + *» By signing below, Brazos County agrees that this bid, 2013 -63, will be awarded as dictated on the associated bid tabulation sheet, to the vendor whose name appears above and both parties agree to the terns and conditions contained herein. 0 Brazos County Commissioner's Bid Continuation Sheet Bid Request No. 2013 -63 BRAZOS COUNTY, TEXAS Page 13 of 12 Pages Attest: Brazos County Lvo-l-.- _ /4,% Pg. N Brazos County wj* F. Herbicide Turf Treatment Areas S . UALZOSCOUNTY TF" 4p I .1 ...1. M vmlruraann f " Vol, —j I" pg. --------- -- BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2012 -2013 BUDGET YEAR NO. 12/13 50.1 -50.9 On this the 24th day of September 2013 at a regular meeting of the Commissioners Court, the following members were present: A. Duane Peters, County Judge, Presiding B. Lloyd Wammiann, Commissioner, Precinct C. Sammy Catalena, Commissioner, Precinct 2 D. Kenny Mallard, Commissioner, Precinct 3 6. Irma Cau ley, Commissioner, Precinct 4 P. Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on 24th day of September 2013 the Court heard and approved a budget amendment for the 2012 -2013 budget year for Brazos County, Texas; and WHEREAS, expenditure is necessary due to the necessity to meetunusual and unforeseen conditions which could not be reasonably included in the original budget adopted 18 September 2012, the following amendments) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 24th day of September 2013. THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS. By: Duane Peters, County Judge Original: County Clerk's Office and Attached to the original budget Copies: County Auditor County Treasurer County Budget Officer Commissioners' Court Minutes FVOI BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 12/13 - 50.1 Fund to Budget Amendment 48.4 and 49.2. The budget of debt service fund is currently out of balance as a result of the errors found in Vol / �% p9. < �� PrePere�¢E'��4' ar +nnm! BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 12113 - 50.2 Vol _ _ �% P9 �Q„� BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No, 12113 - 50.3 onen0ls FUND DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 0100 11001500 61130000 CR Contingency - General Fund 100,000.00 0100 11010000 72201000 DR Crt A ointed Att s - CCI. M I 14,930.00 0100 11010000 72202000 DR Crt Appointed AI - CCL 02 15 340.81 0100 11010000 72206000 DR Crt Appointed At s - 272nd 63,204.04 0100 11010000 72209000 DR Crt Appointed Interpreter 5,755.15 0100 11010000 72660000 DR Psychiatric Services 750.00 General Fund Contingency and Court Support - Criminal Reallocation of funds for Court A ointed Attorn ey fees for remainder of FY 13. repared ©Y a{ �` i9 „gig Date: n� ti§p13, Vol �% pg. Auditor Reallocation BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 12113 • 50.4 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 12113 - 50.5 9124/2013 ACCOUNTINAME ® - � Ali JIM Retiree Hcafth Insurance Vol / 0"7 Pg. IM Prepared Byµ'u1 nnm Cate: ': sl, �iLOX t Vol / 0"7 Pg. IM and BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 12/13 - 50.6 of FY la. KM BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 12113 - 50.7 v9enni s ag Fund for BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 12113 - 50.8 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 12113 - 50.9 912412013 1 ACCOUNT `gym , , A 1111 1 11 111 11111 ' _ - - -- _ - - -� - _---_ _- _---_ -- =MM -- _ ---- -- _ -- -- -- _ - - -_ MOM - _ -_ -- -- __MM -- _ =MMM MOM - _ -MIM -- _ -MIM -_- _ -MM -_ MIM l S% (l-c AFFIDAVIT TEXAS LOCAL GOVERNMENT CODE, CHAPTER 171 STATE OF TEXAS COUNTY OF BRAZOS BEFORE ME, the undersigned authority, one W ?personally appeared DU" e, PeW s who being duly swom, deposes and says: 1. That be /she has a substantial interest in a business entity or real properly. Official action taken by the Commissioners /Court tof Brazos County, Te'xaas concerning Agenda Item No. 3 3 of the Court Agenda dated q'24'I3 described asT PfQnfjGl T1c4iOII f;rmS would have a special economic effect on that business entity or a special economic effect on the value of the real property, that is distinguishable from the effect on the public. 2. That the substantial interest is (check the following as is appropriate): () a. Ownership of 10 percent or more of the voting stock or shares of the business entity or either 10 percent or more or S 15,000 or more of the fair market value of the business entity; or () b. Funds received by me from the business entity exceed 10 percent of my gross income for the previous year; or O c. An equitable or legal ownership in real property with a fair market value of $2,500 ormore; or d. A person related in the first degree by either affinity or consanguinity to me has a substantial interest as defined above; or ( ) e. other 3. That I will abstain from participation in the matt m dd to i un nzed by law. Signature 1� ��•��th (-' SWORN TO AND SUBSCRIBED BEFORE ME this thec?"1 day of . IVLY 200 f............ YEWStran ... �• Notary Public Notary Public in and for STATE OF TEXAS The State of Texas .....°;.�' My Cannt. Exp.06pA4p15 .......................... Filed: FILEp F RECORD z 7r O % ,County Clerk DATE r -2 AA AT O'CLOCK 1NCQ EEN —B 0 C U RK By PERSONNEL CHANGE OF STATUS REQUESTS Commissioner Court Date: September 24, 2013 Department Submitting Information: Human Resources Purpose of Submissions: Consider and Take Action on Change Requests Department Submitting Employee Request Action Requested Request(s) Applies To 85`h District Court Evan, Kristie Merit Tyler, Steve Merit Associate Court #1 Vannest, Wayland Merit Budget Jett, Irene Merit Commissioner's Court Green, Beatriz Budget Change County Attorney Anderson, Justin Bailey, Brenda Ballard, William Bouis, Melissa Burkhalter, Tammy Cooper, Billy Diaz, Theresa Dowling, Sondra Eplen, Rebecca Estrada, Leticia Guzman, Graciela Higginson, G. David Holmes, Joshua Kopetsky, Holly Matzke, W. Flint Monschke, Nessa Perez, Cyndi Price, I. Richard vol. Merit Merit Merit Merit Merit Merit Merit Merit Merit Other Other Merit Merit Other Merit Other Other Merit Rogers, James Other Suhling, Kendra Merit County Clerk Brummer, Kala Merit Montalbano, Patsy Merit Peters - Bowman, Ashlie Merit Ramirez, Teresa Merit Rincon, Cynthia Merit Waskow, Debbie Merit Wright, Rebecca Merit County Court #2 Rose, Sharon Merit Scott, Bradley Merit Sustayta, Kara Merit County Judge Eckstrcm, Bethany Merit Younts, Frieda Transfer w /in Dept. District Attorney Aguilar, Gracie Merit Allen, Carrie Merit Assabill, Ekua Merit Carter, Melissa Merit Comte, Kara Merit Davenport, Tiffany . Merit Escue, Jessica Merit Goss, Jason Merit James, Amanda Merit Jennings, Anthony Resignation Johse, Michael Budget Change Kennedy, Jennings Resignation Lara, Angela Merit Lara, Kristin Resignation Morin, Angelica Merit Ponzio, Kristie Merit Silber.GrU__ Merit �C. � Vr' 1 �� r 113 Smith, Danny Speakmon, Gibi H. Speakmon, Lindsey Swan, Misty Swearingen, Windy Turner, Kathryn Windham, Cierra Merit New Hire Budget Change Merit Merit Resignation Resignation District Clerk Anderson, Marsha Merit Bench, Judie Merit Blajeski, Nicole Merit Burns, Kadie Merit Hawk, Krystal Merit Johnson, Kayla Merit Knighton, Tracy Merit Reeves, Lauren Merit Snow, Melanie Merit Wilson, Victoria Merit Webster, Evelyn Merit Expo. Complex Cammack, Lonnie Budget Change Foster, Jacqueline Budget Change Fuller, Melanie Budget Change Hooks, Amanda Budget Change Williams, Krisi Budget Change Wolfe, Joan Budget Change Zalkovsky, Amanda Resignation Human Resources Salazar, Jennifer Merit IT Harris, Desmond Cell Allowance Justice.of the Peace Pct.1 Box, Mary A. Merit Garcia, Loretta Merit Treat, Ronnie Merit Pq _r//y Justice of the Peace Pct. 2.1 Shilling, Carmen Washington, Johnetta Juvenile Boardman, Kylie Brunson, Kristen Harris, Demarnae Person, Robert Preston, Treva Taylor, LaToya Purchasing Davis, Gail Wendt, Charles Williams, Leslie Risk Management Jeanes, Bill Merit Merit Step Increase Transfer Win Dept. Transfer w /in Dept. Transfer w /in Dept. Promotion Resignation Promotion Budget Change Budget Change Merit Road & Bridge Alvarado, Manuel Merit Arnold, Gary Merit Arredondo, Guadalupe Merit Bass, Anthony Merit Bates, Larry Merit Chadwick, Ken Merit Coborn, Jesse Merit Curtis, Alfred Merit Eldridge, Shawn Merit Engleman, Michael Merit Greer, Kenneth Merit Hernandez, Jessie Merit Jones, Jon Merit Mitchell, Paul Merit Morton, Michael Merit Odstrcil, Larry Merit Ramon, Christopher Merit Rector, Trapper Merit vii Pg r r Reyna, Pedro Merit Talley, John Merit Tracy, Catherine Budget Change Tracy, Catherine Merit Tyler, Karen Merit Wilhelm, Wayne Merit Woods, Bobby Merit Zalmanek, Charles Merit S.O. Admin. Cortemelia, Sharon Merit Dennis, Nathan Merit Emig, Gregg Merit Fickey, Mark Merit Field, Carla Merit Frank, Edward Merit Hall, James Merit Hearen, Joshua Merit Hernandez, Salomon Merit Kristof, William Merit Lucas, Kevin Merit McCarroll, Sean Merit McGee, Claborne Merit Montoya, Patrick Merit Moynihan, Christopher Merit Oldham, Clarence Merit Ortega, Gabriel Merit Ostiguin, Jesse Merit Patranella, Frank Merit Schultz, Scott Merit See, Larry Merit Sowders, Lynda Merit Thompson, Natasha Merit Villarreal, David Merit Wager, Jason Merit Williams, Wanda Merit [TO ��% P _ ��45> S.O. Jail Veterans Admin. Yarter, Jacob Merit Young, Terry Merit Bennatt, James Yeppez,Johnny Approved in Commissioners' Court: Seatembe County Judge's or Commissioner's Signature: (This Copy to be attached to minutes) f % pq /% Step Increase Budget Change