HomeMy WebLinkAbout2013-04-16-10:00AM-REGULAR MEETING,
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BRAZOSCOU
BRYAN,TEXAS
NOTICE OF MEETING AND AGENDA
BRAZOS COUNTY COMMISSIONERS COURT
THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN
REGULAR SESSION ON APRIL 16, 2013 AT 10:00 AM IN THE
COURTROOM OF THE COUNTY ADMINISTRATION
BUILDING, 200 SOUTH TEXAS AVE., SUITE 106, BRYAN, TX 77803
Invocation and Pledge of Allegiance - U.S. and Texas Flag - Chaplain G.H. Jones and
Commissioner Catalena
2. Call for Citizen input and/or concerns.
Consider and take action on agenda items 3 - 24:
3, Proclamation 13 -008 declaring April 14.20.2013 as National Library Week.
4, Resolution 13 -005 opposing HS 3429 proposing to reveal the authority of the county to prevent the sale
of fireworks durina a local disaster, such as extreme drought.
5. Citizen Complaint Procedures for the Texas Community Development Block Grant Program and Citizen
Participation Plan.
6, Out of State Travel Request for Bart Benthul with MPO to attend the 14th TRB Transportation Planning
Application Conference on May 5 - 9. 2013 in Columbus. Ohio.
7. Out of State Travel Reauest for Sheriff Kirk, Constable Reeves and seven Sheriff's Deputies to
8. Reclassification request from the Jail Administration on the followina positions effective April 13, 2013.
The reclassification will have a decrease of $461.00 to the FY 13 Budget.
• a. Decrease Lieutenant - Jail. Class Code 1503 Position 4, Group 25 Step 9 to Group 25 Step 4,
Pay Code 025
• b. Increase Crisis Intervention Deputy, Class Code 1570 Position 1, Group 18 Step 3 to Group 18
Step 9. Pay Code 026
Pg. /
9. Reclassification request from Road & Bridge on the following positions effective April 27. 2013. This
reclassification will have an increase of $20.241.00 to the FY 13 Budget.
•
a. Eliminate Temporary Labor, Seasonal, Class Code 2667 Position 6. Group
6 Step
5, PaV Code
017
•
b. Eliminate Temporary Labor, Seasonal, Class Code 2667 Position 7. Group
6 Step
5. Pat Code
- 017---
•
c. Eliminate Temporary Labor, Seasonal, Class Code 2667 Position 8, Group
6 Step
5, Pay Code
017
•
d. Eliminate Temporary Labor, Seasonal Class Code 2667 Position 9. Group
6 Step
5 Pay Code
017
•
e. Eliminate Temporary Labor, Seasonal, Class Code 2667 Position 10, Group 6 Step 5, PaV Code
017
•
f. Eliminate TemporarV Labor, Seasonal, Class Code 2667 Position 5, Group
6 Step
5, PaV Code
017
•
q. Create Flagqer /Laborer - R &B, Class Code 2665 Position 2, Group 9 Step
5, Pay
Code 014
•
h. Create Flagqer /Laborer - R &B, Class Code 2665 Position 3, Group 9 Step
5, Pay
Code 014
•
t. Create Light Equipment Operator, Class Code 2647 Position 13, Group 11
Step 2, Pay Code
014
10. Reclassification request from the Expo Complex on the following positions effective April
27, 2013.
This change has no effect on FY 13 Budget.
• a. Eliminate Associate Director. Class Code 0845 Position 1. Group 26 Step 8. Pav Code 013
• b. Create Assistant General Manager - Expo. Class Code 0855 Position 1, Group 26 Step 8, Pav
Code 013
• c. Eliminate Assistant Director Operations, Class Code 0826 Position 1. Group 25 Step 7. Pav
Code 013
• d. Create Manaaer - Expo Operations, Class Code 0856 Position 1. Group 26 Step 7. Pav Code
013
11. Reclassification request from the Hotel Occupancy Tax Fund on the following positions effective April
27 2013. This reclassification will have a decrease of $817.00 to the FY 13 Budget.
• a. Eliminate Marketing Coordinator, Class Code 0833 Position 1, Group 22 Step 11, Pav Code
013
• b. Create Marketing Manager, Class Code 0853 Position 1, Group 22 Step 8, Pav Code 013
• c. Eliminate Sales & Scheduling Coordinator Class Code 0827 Position 1 Group 21 Step 3 Pay
Code 013
• d. Create Sales Manager, Class Code 0854 Position 1, Group 21 Step 4 Pay Code 013
12. Reclassification request from the Brazos Center on the following position effective July 8, 2013. This
change has no effect on FY 13 Budget.
• a. Eliminate Director- Brazos Center, Class Code 0801 Position 1, Group 23 Step 4, PaV Code
012
• b. Create Manager - Brazos Center Class Code 0804 Position 1 Group 23 Step 4 Pay Code 012
13. Request approval of the following job descriptions for the Brazos County Expo and Brazos Center:
• a. Manager, Brazos Center
• b. Marketing Manager - Expo
• c. Sales Manager- Expo
• d. Assistant General Manaaer - Exoo
• e. Manaaer- Expo Operations
14. Payment Authorization to O'Reilly Auto Parts in the amount of $198.54 for vehicle brakes for Constable
Pct. 3.
Vol _ 11Y— pg.--Cg---_
15. Renewal of contract with Dentrust Dental Texas. P.C. to Provide dental services for the Brazos County
Detention Center.
16. Capital reaulsition #00042266 to Carrier in the amount of $9.772.00 for replacement of a/c units at the
Health Department.
17. Capital reguisition #00042267 to Carrier in the amount of 49.814.00 for replacement of a/c units at the IT
_._-Departmem - - -- -- ---- ----- - -- - - -- _ -_._
l"
19. Consider and take action on the Re -Plat of Reserve Tract 5. Milligan North, Andrew Milligan League, A-
39, Brazos County, Texas. Site is located in Precinct 1.
20. Budget Amendments.
Budget Amendments FY 12113 28.1
21. Personnel Change of Status.
Personnel Action Forms
22. Payment of Claims.
23. Convene into the following Executive Sessions:
• a. Executive Session pursuant to 551.0785 for deliberations involving medical or
psychiatric records of a county employee.
• b. Executive Session pursuant to 551.087 to discuss or deliberate economic
development negotiations.
24. Consider and possible action on the Executive Sessions.
25. Acknowledgement of the Brazos County Expo FY 2013 Second Quarter Sales and Marketing Report.
26. Acknowledgement of Quarterly Investment Report ending 3/31/13.
27. Acknowledgement of the City of Bryan and Brazos County Economic Development Foundation, Inc
Financial Report as of September 30. 2013.
28. Sheriff's report on inmate population.
29. Announcement of interest items and possible future agenda topics
30. Call for Citizen input and /or concerns.
31. Adjourn.
\/ol. Z 71 Pg.
PUBLIC COMMENTS
Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four
minutesper- person.- P-eraons- are -invfted4osubmitcomments4n- ifing -on- the- agenda-ttems-end /oranendand- make- comment
at the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a
Constitutional Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas
Constitution. As a Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a
Contempt of Court Citation under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in
attendance at any Regular, Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and
decorum in speaking to, and /or addressing the Court; in participating in public discussions before the Court; and in all actions in
the presence of the Court. Those members of the public who are inappropriately attired and/or who do not conduct themselves
in an orderly and appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order ancuor
continued disruption of the meeting may result in a Contempt of Court Citation.
It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual
or group. Neither is it the intention of the Court to allow a member (or members) of the public to insult the honesty and/or
integrity of the Court, as a body, or any member or members of the Court, or County employees, Individually or collectively.
Accordingly, profane, insulting or threatening language directed toward the Court and/or any person in the Courts presence
and/or rectal, ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following
sanctions:
1. cancellation of a speakers time;
2. removal from the Commissioners Court;
3. a Contempt Citation; and/or
4. such other and/or criminal sanctions as may be authorized
under the Constitution, Statutes and Codes of the State of Taxes.
The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda property posted
prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The
Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However,
responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter
without notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County
Judge and/or Commissioners may choose not to respond to public comments, except to wrimot factual Inaccuracies, recite
existing policy in response to an Inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act ?
551.042.
Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court. The
views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not
necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required
to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the
business of the Court.
The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave., Suite 106, Bryan, TX 77803 is
wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two
working days before the meeting. To make arrangements, please call (979) 361 -4102.
Vol. 179 P9•_!�-4_
BRAZOS COUNTY
BRYANJEXAS
MINUTES
April 16, 2013
BRAZOS COUNTY COMMISSIONERS COURT
REGULAR MEETING
Signature Page 4- 16.odf
File Stamped Aaenda.odf
MD Sian in sheet.odf
A regular meeting of the Commissioners' Court of Brazos County, Texas was held in
the Brazos County Commissioners Courtroom in the Administration Building, 200
South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m, on
Tuesday, April 16, 2013 with the following members of the Court present:
Duane Peters, County Judge, Presiding;
Lloyd Wassermann, Commissioner of Precinct 1;
Sammy Catalena, Commissioner of Precinct 2;
Kenny Mallard, Commissioner of Precinct 3;
Irma Cauley, Commissioner of Precinct 4;
Karen McQueen, County Clerk.
The attached sheets contain the names of the citizens and officials that were in
attendance.
Invocation and Pledge of Allegiance -
U.S. and Texas Flag - Chaplain G.H. Jones and Commissioner Catalena
2. Call for Citizen input and /or concerns.
There was no citizen's input.
Consider and take action on agenda items 3 - 24:
Proclamation 13 -008 declaring April 14 - 20, 2013 as National Library Week.
10 Item lodf
The County Judge read aloud Proclamation 13 -008 proclaiming the week of April 14 -20
as National Library Week throughout Brazos County. The Court encourages all residents
to visit the library this week to take advantage of the wonderful library resources
available there. The signed proclamation was presented to Larry Koeninger a
representative of the library.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard ,
Peters. Wassermann .
4. Resolution 13 -005 opposing HB 3429 proposing to repeal the authority of the county to
prevent the sale of fireworks during a local disaster, such as extreme drought.
6a Item 4.odf
The Court unanimously adopted Resolution #13 -005 declaring its strong opposition to
any effort of the Texas Legislature to pass legislation that reduces the county's ability to
regulate fireworks in times of extreme drought and urges the Texas Legislature to reject
HB 3429.
Motion: Approve , Moved by Commissioner LLoyd Wassermann, Seconded by
Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley,
Mallard, Peters, Wassermann .
5. Citizen Complaint Procedures for the Texas Community Development Block Grant
Program and Citizen Participation Plan.
Item 5.odf
A copy is attached.
Motion: Approve , Moved by Commissioner Sammy Catalena, Seconded by
Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena, Cauley ,
Mallard, Peters, Wassermann .
6. Out of State Travel Request for Bart Benthul with MPO to attend the 14th TRB
Transportation Planning Application Conference on May 5 - 9, 2013 in Columbus, Ohio.
D Item 6.odf
Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by Commissioner
LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard,
Peters. Wassermann .
Out of State Travel Request for Sheriff Kirk, Constable Reeves and seven Sheriff's
Deputies to participate in the National Peace Officer Memorial Ceremonies May 11 - 14,
2013 in Washington, DC honoring the fallen Constable Brian Bachmann.
Diem 7.pdi
Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by Commissioner
Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters
Wassermann .
8. Reclassification request from the Jail Administration on the following positions effective
April 13, 2013. The reclassification will have a decrease of $461.00 to the FY 13 Budget.
D Item 6.odf
. a. Decrease Lieutenant - Jail, Class Code 1503 Position 4, Group 25 Step 9 to
Group 25 Step 4, Pay Code 025
V_,L_ %of' Pg. ry
. b. Increase Crisis Intervention Deputy, Class Code 1570 Position 1, Group 18 Step
3 to Group 18 Step 9, Pay Code 026
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena, Cauley, ,
Mallard , Peters , Wassermann .
9. Reclassification request from Road & Bridge on the following positions effective
April 27, 2013. This reclassification will have an increase of $20,241.00 to the FY 13
Budget.
0 Item 9. df
• a. Eliminate Temporary Labor, Seasonal, Class Code 2667 Position 6, Group 6
Step 5, Pay Code 017
• b. Eliminate Temporary Labor, Seasonal, Class Code 2667 Position 7, Group 6
Step 5, Pay Code 017
• c. Eliminate Temporary Labor, Seasonal, Class Code 2667 Position 8, Group 6
Step 5, Pay Code 017
• d. Eliminate Temporary Labor, Seasonal, Class Code 2667 Position 9, Group 6
Step 5, Pay Code 017
• e. Eliminate Temporary Labor, Seasonal, Class Code 2667 Position 10, Group 6
Step 5, Pay Code 017
• f. Eliminate Temporary Labor, Seasonal, Class Code 2667 Position 5, Group 6
Step 5, Pay Code 017
• g. Create Flagger /Laborer - R &B, Class Code 2665 Position 2, Group 9 Step 5,
Pay Code 014
• h. Create Flagger /Laborer - R &B, Class Code 2665 Position 3, Group 9 Step 5,
Pay Code 014
• i. Create Light Equipment Operator, Class Code 2647 Position 13, Group 11 Step
2, Pay Code 014
A copy is attached.
Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by
Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley, ,
Mallard , Peters , Wassermann .
10. Reclassification request from the Expo Complex on the following positions effective April
27, 2013. This change has no effect on FY 13 Budget.
10 Item 10.pdf
• a. Eliminate Associate Director, Class Code 0845 Position 1, Group 26 Step 8, Pay
Code 013
• b. Create Assistant General Manager - Expo, Class Code 0855 Position 1, Group
26 Step 8, Pay Code 013
• c. Eliminate Assistant Director Operations, Class Code 0826 Position 1, Group 26
Step 7, Pay Code 013
• d. Create Manager - Expo Operations, Class Code 0856 Position 1, Group 26 Step
7, Pay Code 013
A copy is attached.
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena,
Cauley, , Mallard, Peters, Wassermann .
Vol.._____ pg �'
11. Reclassification request from the Hotel Occupancy Tax Fund on the following positions
effective April 27, 2013. This reclassification will have a decrease of $817.00 to the FY
13 Budget.
0 Item 11.odt
• a. Eliminate Marketing Coordinator, Class Code 0833 Position 1, Group 22 Step
11, Pay Code 013
• b. Create Marketing Manager, Class Code 0853 Position 1, Group 22 Step 8, Pay
Code 013
• c. Eliminate Sales & Scheduling Coordinator, Class Code 0827 Position 1, Group
21 Step 3, Pay Code 013
• d. Create Sales Manager, Class Code 0854 Position 1, Group 21 Step 4, Pay
Code 013
A copy is attached.
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena, Cauley
Mallard, Peters , Wassermann .
12. Reclassification request from the Brazos Center on the following position effective July 8,
2013. This change has no effect on FY 13 Budget.
UD Item 12.odf
• a. Eliminate Director - Brazos Center, Class Code 0801 Position 1, Group 23 Step
4, Pay Code 012
• b. Create Manager - Brazos Center, Class Code 0804 Position 1, Group 23 Step 4,
Pay Code 012
A copy is attached.
Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by
Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley,
Mallard, Peters, Wassermann.
13. Request approval of the following job descriptions for the Brazos County Expo and
Brazos Center:
ED Item 13.odI
• a. Manager, Brazos Center
• b. Marketing Manager - Expo
• c. Sales Manager - Expo
• d. Assistant General Manager - Expo
• e. Manager- Expo Operations
A copy of each is attached.
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena,
Cauley , Mallard , Peters , Wassermann .
14. Payment Authorization to O'Reilly Auto Parts in the amount of $198.54 for vehicle brakes
for Constable Pct. 3.
10 Item 14.odf
Motion: Approve, Moved by Commissioner Kenny Mallard, Seconded by Commissioner
Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters,
vol. / 7f Pg. f _ --
Wassermann .
15. Renewal of contract with Dentrust Dental Texas, P.C. to provide dental services for the
Brazos County Detention Center.
0 Item 15.odf
A copy is attached.
Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by Commissioner
Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard ,
Peters . Wassermann .
16. Capital requisition #00042266 to Carrier in the amount of $9,772.00 for replacement of
a/c units at the Health Department.
0 Item 16.odf
Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by Commissioner
Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters ,
Wassermann .
17. Capital requisition #00042267 to Carrier in the amount of $9,814.00 for replacement of
a/c units at the IT Department.
LD Item 17.odf
Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by Commissioner
LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard,
Peters , Wassermann .
18. Consider and take action on the Final Plat of Indian Lakes, Phase I, Lots 5R -A and 5R -B,
Block 1, Being a Minor re -plat of Lots 5 -R1 and 5 -R2, Block 1 (Indian Lakes Subdivision
Phase I, Recorded in Volume 10436, Page 286) 17.835 Acres , J.M. Barrera Survey, A-
69, Brazos County, Texas. Site is located in Precinct 1.
2) Item 18.odf
A copy is attached.
Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by
Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley,
Mallard , Peters, Wassermann .
19. Consider and take action on the Re -Plat of Reserve Tract 5, Millican North, Andrew
Millican League, A -39, Brazos County, Texas. Site is located in Precinct 1.
D Item 19.odf
A copy is attached.
Motion: Approve , Moved by Commissioner LLoyd Wassermann, Seconded by
Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley
Mallard , Peters , Wassermann .
20. Budget Amendments.
Budget Amendments FY 12/13 28.1
0 Item 20.odf
28.1 Reallocate funds for Justice of the Peace Precinct 2, Place 1
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by County
Judge Duane Peters. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard ,
Peters , Wassermann .
21. Personnel Change of Status.
Personnel Action Forms
0 Item 21.odf
A copy of the personnel Change of Status Requests is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters ,
Wassermann.
22. Payment of Claims.
0 Claims Sheet.odf
10 BILL LIST 04.16.13.odf
7109047 through 7109276
Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by
Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley,
Mallard, Peters, Wassermann.
23. Convene into the following Executive Sessions:
• a. Executive Session pursuant to 551.0785 for deliberations involving medical or
psychiatric records of a county employee.
• b. Executive Session pursuant to 551.087 to discuss or deliberate economic
development negotiations.
At this point, the County Judge announced the court would consider items 25 through
30 then return to convene into Executive Session.
Having considered the previously noted agenda items, at 10:25 a.m. the County Judge
announced the meeting closed to the public so that the Court could meet in Closed
Executive Session to discuss the medical or psychiatric records of a county employee as
allowed under Section 551.785 of the Texas Government Code and discussing
economic development negotiations as allowed under Section 551.087 of the Texas
Government Code. The following individuals were asked to stay for the meeting:
Candy Gallego, Executive Assistant
Jennifer Salazar, Human Resources Director
Bill Ballard, Civil Counsel
24. Consider and possible action on the Executive Sessions.
At 11:29 a.m. the County Judge announced the meeting open to the public.
Commissioner Cauley then made a motion to approve a certain medical proceedure for
a specific employee and instructed the Human Resource Department and Legal Counsel
to pursue all alternatives. Commissioner Mallard seconded the motion and it passed
unanimously.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters,
Wassermann.
Vol=—Z-7-9- . ;p
25. Acknowledgement of the Brazos County Expo FY 2013 Second Quarter Sales and
Marketing Report.
0 Item 25.odf
The Court acknowledged receipt of the FY 2013 Second Quarter Sales and Marketing
Report.
26. Acknowledgement of Quarterly Investment Report ending 3/31/13.
i?-- Item 26.)d
The Court acknowledged and ordered filed as submitted the Treasurer's Quarterly
Investment Report ending March 31, 2013. A copy is attached and made a part of these
minutes.
27. Acknowledgement of the City of Bryan and Brazos County Economic Development
Foundation, Inc Financial Report as of September 30, 2012.
220 Item 27.odf
The Court acknowledged receipt of the City of Bryan and Brazos County Economic
Development Foundation, Inc. Financial Report as of September 30, 2012.
28. Sheriff's report on inmate population.
Sheriff Chris Kirk stated there were 588 inmates in jail, 60 have electronic monitors and
15 are pending for monitors.
29. Announcement of interest items and possible future agenda topics.
There were no announcements.
30. Call for Citizen input and /or concerns.
There was no citizen's input.
31. Adjourn.
Vol.
The foregoing minutes of the Commissioners Court meeting held April 16. 2013 have
been examined and are approved in open Court this 1� day of
Mou 2013, in Bryan, Brazos County, Texas.
Duane eters
County Judge
y Cats ena
Commis ner, Precinct 2
Irma C0ey '�
Commissioner,
Attest:
Lloyd Wlissermann
Commissioner, Precinct 1
Kenny Mall i
Commissioner, Precinct 3
County Clerk
Vol /7Y Page / .�
BRAZOS COUNTY CONINIISSIONERS COURT
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BRAZOS COUNTY CONUMSSIONERS COURT
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Vol. 7 py � �
Proclamation
National Library Week 2013
WHEREAS libraries are the heart of their communities, campuses and schools; and
WHEREAS librarians work to meet the changing needs of their communities, including providing
resources for everyone and bringing services outside of library walls; and
WHEREAS libraries and librarians bring together community members to enrich and shape the
community and address local issues; and
WHEREAS librarians are trained, tech -savvy professionals, providing technology training and access to
downloadable content like e- books; and
WHEREAS libraries offer programs to meet community needs, providing residents with resume writing
classes; and
WHEREAS libraries continuously grow and evolve in how they provide for the needs of every member
of their communities; and
WHEREAS libraries, librarians, library workers and supporters across America are celebrating National
Library Week;
NOW, THEREFORE, BE IT PROCLAIMED that the Brazos County Commissioners Court does hereby
proclaim National Library Week, April 14 -20, 2013. We encourage all residents to visit the library this week to
take advantage of the wonderful library resources available at your library. Communities matter at your library.
Please visit The Bryan College Station Library. www.bcslibrary.org
PROCLAIMED this IL day
D Pt
uane a ers
County Judge
Commissioner Lloyd Wassermann
Precinct 1
Commissioner K" Mallard
Precinct 3
..4 er Sammy Catalena
1.)-008
Resolution
WHEREAS, HB 3429, which would limit the county's ability to regulate fireworks, has been filed during the 83d
Texas Legislative Session; and
WHEREAS, The bill, as filed, would 1) repeal the authority of the County Judge to prevent the sale of fireworks
during a local disaster, such as extreme drought, 2) repeal the authority of the Commissioners Court to prevent the
sale of aerial fireworks in December based upon high grass and dry vegetation in rural areas, and 3) creates a tiered
system for the regulation of certain fireworks based on the Keetch -Byram Drought Index (KBDI; and
WHEREAS, Repealing the authority of counties to prevent the sale or use of any fireworks through a
local disaster declaration during periods of extreme drought would be catastrophic for counties seeking to
protect the safety of residents and property. The regulation of fireworks based solely on the Keetch-
Byram Drought Index does not take into account other factors that measure the risk for fires, including
high winds, humidity, height and density of vegetation, geographic challenges, and the degree of
emergency response assistance available should problems arise; and
WHEREAS, Counties presently use a comprehensive approach when determining whether to regulate
fireworks through a local disaster declaration, and need to retain this important tool to protect citizens and
property when it is warranted. A one - size - fits -all system of regulation does not allow counties to respond
to the local conditions in their counties. Counties must maintain their discretion to restrict any and all
fireworks that pose a risk to their communities during times of extreme drought; and
NOW, THEREFORE, BE IT RESOLVED THAT the Commissioners Court of Brazos County, Texas,
does hereby declare its strong opposition to any effort of the Texas Legislature to pass legislation that
reduces the county's ability to regulate fireworks in times of extreme drought and urges the Texas
Legislature to reject HB 3429.
RESOLVED THIS I �
Duane Peters, County Judge /
Commissioner Lloyd Wassermann ission Sammy Catalena
Precinct 1 2
Commissioner ny Malla ommissio a ley
Precinc 3 Precinct
13 -005
F ol. i _ %� pg. 9 —_
COUNTY OF BRAZOS, TEXAS
CITIZEN COMPLAINT PROCEDURES
for the
TEXAS COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
In order to comply with the Texas Department of Agriculture's Complaint System, the following citizen complaint
procedures, adopted by the County of Brazos, Texas, are intended to provide a timely written response to all
complaints and grievances made against Brazos County, Texas, Community Development Program efforts:
1. A person who has a comment or complaint about the services funded or to be funded by a block grant
administered by the County may submit such comment or complaint in writing to the County Judge who is
responsible for administering the block grant program.
2. The County Judge shall, within five work days of receiving the comments or complaints, conduct an investigation
into same, determine an appropriate response to same and so advise the person who made said comments or
complaints, in writing. If, for any reason this cannot be done, the County Judge will, within five working days of
receiving the comment or complaint, advise the person making the comment or complement, in writing, why the
response cannot be provided within five working days of receiving the comment or complaint and when a
response can be expected.
3. The County Judge shall notify the person who made said comments or complaints, in writing, of the final results
of any investigation conducted. Unless unusual circumstances interfere, all investigative action and reports
documenting the findings of same should be accomplished prior to the 15th working day after the comments or
complaints were originally received. Should this final response be delayed, the person making the comments or
complaints, must be so advised in writing, to include the problems being encountered and a new date for final
resolution of the comment or complaint.
4. A copy of the above outlined comment and/or complaint procedures can be obtained at the County
Administration Building in the City of Bryan, Brazos County, Texas, between the hours of 8:00 A.M. and [close
of business] P.M., Monday through Friday (except holidays) .
Passed and approved by the County of exas gov body on 12013.
Duane Peters, County udge
ATTEST:
11 L 1 L e—
v
Karen McQueen, County Clerk
COUNTY OF BRAZOS
CITIZEN PARTICIPATION PLAN
The County of Brazos, Texas, shall comply with the following citizen participation plan requirements
1. Provide for and encourage citizen participation, emphasizing participation by persons of low and moderate income
residing in slum and blight areas and in areas in which TxCDBG funds are proposed to be used;
2. Provide citizens with reasonable and timely access to local meetings, information and records concerning the
proposed and actual use of TxCDBG funds;
3. Provide for technical assistance to groups representative of persons of low and moderate income that request such
assistance in developing TxCDBG proposals with the level and type of assistance to be determined by the County;
4. Provide for public hearings to obtain citizen views and to respond to questions and proposals at all stages of the
community development program, including at least the development of needs, the review of proposed activities, and a
review of program performance, which hearings shall be held after adequate notice, at times and locations convenient
to potential or actual beneficiaries, and with accommodations for disabled persons;
5. Provide for a timely written response to written complaints and grievances, within 15 working days where
practicable; and
6. Identify how the needs of non - English speaking residents will be met in the case of public hearings where a
significant number of non - English speaking residents can be reasonable expected to participate.
PUBLIC HEARING PROVISIONS
For each public hearing scheduled and conducted by the County of Brazos, Texas, the following public hearing
provisions shall be observed:
Public notice of all hearings must be published at least three (3) calendar days prior to the scheduled hearing. The
public notice must be published in a non -legal section of a local newspaper. Each public notice must include the date,
time, location and topics to be considered at the public hearing. A published newspaper article can also be used to meet
this requirement so long as it meets all content and timing requirements.
Each public hearing shall be held at a time (generally after 5:00 PM on weekdays or on Saturdays) and location
convenient to potential or actual beneficiaries and will include accommodations for persons with special needs.
When a significant number of non - English speaking residents can be reasonably expected to participate in a public
hearing, an interpreter will be present to accommodate the needs of the non - English speaking residents.
COMPLAINT PROCEDURES
The County of Brazos, Texas, has in place written citizen complaint procedures that provide a timely written response
to complaints and grievances. The complaint procedures comply with the requirements of the Texas Department of
Agriculture's Complaint System. Citizens will be made aware of the location and hours at which times they may
obtain a copy of these written procedures.
TECHNICAL ASSISTANCE
When requested, the County of Brazos, Texas, will provide technical assistance to groups representative of persons of
low and moderate income in developing proposals for the use of TxCDBG funds. The level and type of assistance shall
be determined by the County based upon the specific needs of the community's residents.
The County will comply with the following citizen participation requirements for the preparation and Submission of an
application to the Texas Community Block Grant Program:
1. At a minimum, the County will hold at least one public hearing prior to developing the application and post a
notice in the local newspaper regarding the community's desire to submit an application.
2. The public notices will be published at least 7 days apart.
3. The public hearing will be held in the applicant's jurisdiction
4. The County will retain documentation of the hearings notice(s), a listing of persons attending the hearings(s),
minutes of the hearing(s), and any other records concerning the proposed use of funds for a period of one year or until
the project, if funded, is closed out. Such records will be made available to the public in accordance with Texas Civil
Statutes, Article 6252 -17a.
5. The public hearing will include a discussion with citizens on the development of housing and community
development needs, the amount of funding available. All eligible activities under the Texas Community Development
Program, and the use of past TxCDBG contract funds, if applicable. Citizens, with particular emphasis on persons of
low and moderate income who are residents of slum and blight areas, will be encouraged to submit their views and
proposals regarding community development and housing needs. Citizens will be made aware of the location where
they may submit their views and proposals should they be unable to attend the public hearing.
6. The second public notice will announce the applicant's intent to submit the proposed project, the amount of funds
being requested, the estimated amount of funds proposed for activities that will benefit low /moderate income persons,
and the plans of the locality to minimize displacement of persons and to assist persons actual displaced as a result of
activities assisted with TxCDBG funds, if applicable. The notice will include the location and hours when the
application is available for review.
7. While more than one application can be discussed at a single public hearing e.g., if the applicant is considering
both a Community Development Fund and a Texas Capital Fund application - a hearing held for the previous program
year's submittal of the same application (under either fund) is not acceptable for meeting the requirements for any
subsequent competition.
The County will comply with the following citizen participation requirements in the event that it receives funding from
the Texas Community Development Block Grant Program:
1. The County will hold a public hearing concerning any substantial change, as determined by the Texas Department
of Agriculture — Texas Capital Fund Program, proposed to be made in the use of TxCDBG funds from one eligible
activity to another.
2. Upon completion of the community development program activities, the County will hold a public hearing and
review its program performance including the actual use of the TxCDBG funds.
3. The County will retain documentation of the hearing notice(s), a listing of persons attending the hearing(s),
minutes of the hearing(s), and any other records concerning the actual use of funds for a period of three years after the
project is closed out. Such records will be made available to the public in accordance with Chapter 552 of the Texas
Government Code.
Vil. / % 8 Pg.
CITIZEN PARTICIPATION PLAN COMPLAINT SYSTEM
1. A citizen who has a comment or complaint about the quality of services provided by any subcontractor for the
County related to a Texas Community Development Block Grant Program ( TxCDBG) funded project or a comment or
complaint related to any aspect of a TXCDBG project may submit such comment or complaint in writing to the
County Judge.
2. The County Judge shall advise the complainant that his written comment or complaint will be presented to the
Commissioners Court at the next regularly scheduled meeting of that body and the complainant shall be invited to
attend the meeting to observe the action of the Commissioners Court.
3. The County Judge shall present the written comment or complaint to the Commissioners Court at its next regularly
scheduled meeting and advise the Commissioners Court that an investigation will be conducted. Further, he shall
advise the Commissioners Court that the findings of that investigation will be brought back to the Commissioners
Court at its next regularly scheduled meeting. The County Judge may, at his discretion, appoint a County staff person,
a member of the Commissioners Court or a committee of the Commissioners Court to investigate the complaint or he
may conduct the investigation himself.
4. At the next regularly scheduled meeting of the Commissioners Court, the appointed person or committee or the
County Judge shall present a report on the findings. The Commissioners Court shall then vote to adopt or reject the
report and approve the action to be taken in response to the complaint. The complainant shall be informed of the
meeting and be invited to observe the deliberations and decision of the Commissioners Court.
5. The decision of the Commissioners Court shall be carded out and, if necessary, a report shall be given by the
County Judge at the next regularly scheduled meeting of the Commissioners Court confirming that the action required
by the Commissioners Court was completed. If a final report of the resolution of the comment or complaint is to be
provided at the next Commissioners Court meeting, the complainant shall be so informed.
6. The County shall report the comment and complaint received and the action taken in its quarterly report to the
Texas Department of Agriculture and close -out documentation for the TxCDBG project.
Passed and approved by the County of Brazos, Texas govemin on I I I l n . 2013.
ATTEST:
n, C
d
Karen McQueen, County Clerk
Duane Peters, County Judge
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Brazos County
Job Description
P,? 0 Last Updated: 04/0412013
Class Number: 804
Title:
Pay Group: 23
Department:
FLEA Status: Exempt
Reports To:
Approved Date:
EEOC Category:
TeMPIMO Revision U =lW017
Manager, Brazos Center
Brazos Center
General Manager, Exposition Complex and Brazos
Valley Fair & Exposition
Officials and Admin.
General Summary:
Oversees and manages activities necessary to ensure the safe and appropriate use of the Brazos Center and Brazos County Park, including
supervising all departmental personnel.
Essential Duties:
Develops and administers departmental policies and procedures Including setting goals and objectives;
Oversees the maintenance and use of facilities at the Brazos Center and Brazos County Park;
Oversees and coordinates grounds maintenance functions;
Supervises department personnel, including assigning and reviewing work, conducting performance reviews, Interviewing and selecting employees,
and recommending and executing personnel actions;
Trains department personnel in Job - related activities and duties as necessary;
Performs risk management duties including monitoring the department's safety and liability risks;
Prepares annual budget for approval by Commissioners' Court, examines and approves expenditures, and monitors budget;
Confers with the Commissioners' Court regarding departmental activities through regular reports at the Commissioners' Court meetings;
Overseas all departmental activities;
Assists with marketing the Brazos Center facilities to potential customers statewide; and
Assists customers on the telephone and in person with questions regarding the Brazos Center facilities.
Other Duties as assigned. (1 %)
Supervision
Education
Experience
Received: From General Manager, Exposition Complex and Brazos Valley Fair & Exposition
Given: Supervises departmental personnel, including assigning and reviewing work, conducting performance reviews,
recommending and taking personnel actions.
Required: Bachelor's degree plus four years of experience in event facility management; Or any equivalent combination
of education and experience that provides the required knowledge, skills, and abilities.
Preferred:
Required: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The
requirements listed below are representative of the knowledge, skill, arMlor ability required. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential functions.
Preferred:
Certificates, Licenses,
Registrations
Required: None.
Preferred: None.
Physical Demands__
Typical: The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable accommodations may be made to enable
Individuals with disabilities to perform the essential functions.
Knowledge, Skills,
Abilities
Work Environment
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or
feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to
stand and walk. The employee must frequently lift and/or move objects weighing up to 50 pounds, such as
books, and stacks of records. Specific vision abilities required by this job include close vision, distance vision,
and ability to adjust focus.
Typical: KNOWLEDGE OF Methods and practices used in event planning; strategic planning principles and methods;
budgeting processes and procedures; supervisory management skills; accounting principles and practices; and
personnel policies and procedures.
SKILUABILITY TO Organize and prioritize tasks to be assigned and completed; supervise, train, evaluate, and
motivate employees; develop goals and strategies; read and interpret policy, manuals, and written instructions;
balance accounts and approve financial documents; communicate effectively, both orally and in writing; and
work effectively and cooperatively with co- workers.
Typical: The work environment characteristics described here are representative of those an employee encounters
Mile performing the essential functions of this job. Reasonable accommodations may be made to enable
Individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate. The employee is constantly required towork
closely with others as a part of a team to perform multiple tasks simultaneously, and to switch from one task to
another. The employee is frequently required to work under time pressures to meet deadlines.
P Date
County Judge
Brazos County
Job Description
er �aP Last Updated: 04/0912013
Class Number: 853
Title:
Pay Group: 22
Department:
FLSA Status: Exempt
Reports To:
Approved Date:
EEOC Category:
Template R.,ma 1.20911&2012
Marketing Manager- Expo
Exposition Complex
General Manager, Exposition Complex and Brazos
Valley Fair & Exposition
Officials and Admin.
General Summary:
Responsible for all aspects of marketing/communications of all Exposition Complex facilities, including the Exhibit Hall, Ballrooms, Pavilions and
Covered Arenas. Work closely with the Sales Manager - Expo to reach potential customers on a local, regional, state and national level with a target
message for each specific audience. Create and implement annual strategic Sales & Marketing Plan to grow business and increase awareness of the
Expo as a premiere event facility in Texas.
Essential Duties:
Develop and maintain tools necessary to support marketing and sales needs, including but not limited to:
Manage and create content for social media profiles including Facebook, Twitter & YouTube;
Design print and web ads, and other promotional materials using Adobe Creative Suite;
Create and implement annual advertising plan, meeting deadlines and distributing print advertisements to contacts with publications;
Manage, create and edit content for website including blog posts, photos and event details;
Manage and track website statistics through Google Analytics;
Serve as project manager /lead contact with external agencies to plan and execute large projects such as brand development, marketing collateral,
video production and web design;
Write, edit and distribute press releases and upcoming event information to media contacts and online community calendars;
Build and maintain relationships with media contacts in local and external markets, promoting awareness of activities and events at the Expo;
Assist Sales Manager- Expo with maintaining contact database;
Take photographs during select Expo events and maintain digital photo library;
Assist other staff with planning special events such as an open house, etc.:
Represent the Expo with booth display at local and external industry trade shows;
Coordinate ordering merchandise and other display materials for trade shows;
Implement plan for quarterly e- newsletter, adding content and distributing to list;
Research information for, create and distribute quarterly marketing /sales reports;
Occasionally give presentations to specific committees/groups regarding sales and marketing efforts and activities;
Research projects and plan for annual marketing budget;
Assist in planning and implementing the annual economic impact analysis including the initial process of surveying attendees of select events;
Periodically make live appearances to discuss upcoming Expo events at local television and radio stations;
Occasionally travel to targeted out of county events to market Expo facilities to potential new Clients;
Occasionally assist other staff members in sales and coordinating events;
Provide marketing/communication assistance for the Brazos Valley Fair staff including website, marketing collateral, social media, advertising, media
relations, etc.
Other Duties as assigned. (1 %)
FOL/%� P9._,.3/ i
Supervision
Received: General Manager, Exposition Complex and Brazos Valley Fair & Exposition
Given- Assists In supervising all personnel, Including assigning and reviewing work, conducting performance reviews
and recommending personnel actions.
Education
Required: A bachelor's degree in marketing, management, communications, journalism, agricultural business/marketing
or a closely related field.
Experience
Preferred:
Required: Plus a minimum of two (2) years of related marketing/communications experience is required, preferably in the
event facility industry.
Preferred; . In addition,- experience in or verifiable knowledge of the equine and /or livestock industry is preferred.
Certificates, Licenses,
Registrations
Required:: None.
Preferred: None,
Physical Demands
Typical: Ability to sit for long periods of time at a personal computer performing work - related functions, also required to
frequently stand and walk, and lilt or move objects weighing up to 20 pounds.
Work schedule must be flexible and may be dictated by the facility event schedule, occasionally work evenings,
weekends and holidays. Occasional overnight travel may be required.
Knowledge, Skills, &
Abilities
Typical: Knowledge of Adobe Creative Suite, specifically InDesign and Photoshop; Knowledge of webstte content
management systems (Drupal experience is a plus); Knowledge of Google AnslyUcs: Excellent business
writing, editing and proofing skills;
Work Environment
Demonstrated ability to exercise discretion and independent judgment Wth minimal supervision as necessary
in performing responsibilities.
Typical: � Must have the ability to mulU -teak In a stressful environment, have strong organizational skills, strong attention
to detail, communicate effectively orally and in writing, have a strong work ethic and positive attitude, and work
in a team environment.
7 kD
Duane Peters Date
County Judge
Vol. 11'k Pg. __ '
Brazos County
Job Description
Last Updated: 04/09/2013
Class Number: 854
Title:
Pay Group: 21
Department:
FLSA Status: Exempt
Reports To:
Approved Date:
EEOC Category
Twplalo Raelrwn 1.2 05/152012
Sales Manager- Expo
Exposition Complex
General Manager, Exposition Complex and Brazos
Valley Fair & Exposition
Officials and Admin.
General Summary:
Primarily responsible for executing and managing all sales responsibilities for all facilities at the Brazos County Exposition Complex. Also, schedules
all events held at the Exposition Complex.
Essential Duties:
Serves as the primary team member responsible for coordinating all sales, scheduling and event planning for the Exposition Complex ;
Assists customers on the telephone and in person With planning events to be held at the Exposition Complex, including explaining all policies,
procedures, and contract requirements;
Coordinates and maintains master schedule of all events to be held at the Exposition Complex facilities;
Is responsible for the contract development process;
Works wdth the Event Coordinators in planning and coordinating set -up requirements for events;
Assists the Marketing Manager - Expo In Distributing Complex event information to local, public and private organizations;
Maintains records of all events held at the Complex facilities;
Performs bookkeeping functions, including posting all fees, and deposits to accounts receivable ledger, and preparing various monthly, and am!-
annual financial reports;
ExerrJses discretion and independent Judgment as necessary in performing professional responsibilities;
Must be willing to work various hours as needed Including some nights, weekends, holidays, etc.;
Other Duties as assigned. (1 %)
Supervision
Education
Received: General Manager, Exposition Complex and Brazos Valley Fair & Exposition
Given: Assists In working with the Event Coordinators and assists in supeMaing event personnel and building and
grounds personnel (fulWme and part- fimettemporary), including assigning and reviewing work and
recommending personnel actions.
Required: A Bachelor of Science degree in a related field: or any equivalent combination of education and experience that
provides the required knowledge, skills, and abilities.
Preferred:
Experience
Required: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The
requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential functions.
Preferred: Plus at least three years of related experience is preferred;
pg. 2J_-
Certificates, Licenses,
Registrations
Required: None.
Preferred: None.
Physical Demands
Typical:
The physical demands described here are representative of those that must be met by an employee to
successfully, perform the essential functions of this job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hand to finger, handle, or
to feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to
stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as
books and stacks of records. Specific vision abilities required for this job include close vision, distance vision,
and the ability to adjust focus.
Knowledge, Skills, &
Abilities
Typical:
KNOWLEGDE OF Methods and practices used in event planning; sales; management; accounting and
bookkeeping principles and practices; office management; and personnel policies and procedures,
Work Environment
SKILUABILITY TO Operate a computer, Including word processing and spreadsheet software; read and
Interpret policy, manuals, and written instructions; balance accounts and prepare financial documents;
communicate effectively, orally and in writing; and work effectively and cooperatively with co-workers.
Typical:; The work environment characteristics described here are representative of those an employee encounters
while performing the essential functions of this job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate. The employee is constantly required to work
closely with others as a part of a team to perform multiple tasks simultaneously, and switch from one task to
another. The employee is frequently required to work under time pressures and meet deadlines.
Vol. % pg.
a W
;L"�Z'
o
Duane Peters Date
County Judge
°rr or sw�
Class Number:
Pay Group:
FLSA Status:
Approved Date
Brazos County
Job Description
Last Updated: 04/09/21
855
26
Exempt
)13
Title:
Department:
Reports To:
EEOC Category:
TWOM RGAWW 1.2 W10012
Assistant General Manager — Expo
Exposition Complex
General Manger, Exposition Complex and Brazos
Valley Fair & Exposition
Officials and Admin.
General Summary:
Assists the General Manager in Overseeing and performing activities necessary to ensure me safe and appropriate use of the Brazos County
Exposition Complex including supervising full -time, pad -time, and temporary employees and event staff.
Essential Duties:
First in line of all Expo management responsibility In the absence of the General Manager;
Assists in developing and administering departmental policies and procedures including setting goals and objectives;
Assists In overseeing the management, administration and use and use of all Exposition Complex facilities including the exhibit hall, covered arena,
stall barn and wari arena;
Assists in overseeing and coordinating comprehensive buildings and grounds maintenance functions;
Supervises full -time, part-time, temporary employees and event staff Including assigning and reviewing work, conducting performance reviews,
interviewing and selecting employees, and recommending and executing personnel actions;
Trains department personnel in job - related activities and duties as necessary;
Assists in performing risk management duties including monitoring the department's safety and liability risks;
Assists in preparing the annual budget for approval by Commissioners' Court, assists in examining and approving expenditures, and monttors
budget;
Assists in overseeing all departmental activities;
Performs /supervises Complex event set -upi down and facility/grounds maintenance duties as necessary;
Assists with marketing the Exposition Complex to potential customers;
Assists customers with questions regarding the Exposition Complex facilities.
Exercises discretion and independent judgment as necessary in performance of professional responslbllltles;
Must be experienced in operating tractors wfth Implements (including the preparation of arena din for livestock/horse related events), forklifts, skid
steer loaders and other types of machinery/equipment;
Must be Willing to work various hours as needed including nights, weekends, holidays, etc.;
Other Duties as assigned. (1 %)
Supervision
Education
Received: General Manager, Exposition Complex and Brazos Valley Fair 6 Exposition
Given: Assists in supervising departmental personnel, including assigning and reviewing work, conducting
performance reviews, recommending and taking personnel actions.
Required: Bachelor's degree plus two years of supervisory experience in a related field; or any equivalent combination of
education and experience that provides the required knowledge, skills, and abilities.
Preferred:
Experience
Required: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The
requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential functions.
Preferred: Experience in operating tractors with implements (knowledge and experience with dirt work is preferred),
related equipment and other types of heavy equipmentlmachinery. Some meaningful experience
owning/managing livestock or with livestock related activities/events Is preferred.
Certificates, Licenses,
Registrations
Required: None,
Preferred: None.
Physical Demands
Typical: The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable accommodations may be made to enable
Individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit: use hand to finger, handle, or
to feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to
stand and walk. The employee must frequently lift and /or move objects weighing up to 50 pounds, such as
equipment, supplies, books and slacks of records. Specific vision abilities required for this job include dose
vision, distance vision, and the ablllty to adjust focus.
Knowledge, Skills, &
Abilities
Typical: KNOWLEGDE Of Methods and practices used in event planning; event management, strategic planning
principles and methods; budgeting processes and procedures; supervisory management skills; accounting
principles and practices; and personnel policies and procedures.
SKILUABILITY TO Organize and prioritize tasks to be assigned and completed; supervise, train, evaluate, and
motivate employees; develop goals and strategies; read and interpret policy, manuals, and vaitten instructions;
balance accounts and approve financial documents; communicate effectively, both orally and in writing; and
work effectively and cooperatively with co-workers.
Work Environment
Typical: The work environment characteristics described here are representative of those an employee encounters
while performing the essential functions of this job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate. The employee is constantly required to work
closely with others as a part of a team to perform multiple tasks simultaneously, and switch from one task to
another. The employee is frequently required to work under time pressures and meet deadlines.
Z7; i "'�',�
Duane Peters Date
County Judge
x.. _
Brazos County Temp a Ramion 110811 5=12
Job Description
t,tFr•�w�� Last Updated: 04 /09/2013
OF
Class Number: 856 Title: Manager — Expo Operations
Pay Group: 26 Department: Exposition Complex
FLSA Status: Exempt Reports To: General Manager Exposition Complex and Brazos
Valley Fair & Exposition
Approved Date: EEOC Category: Officials and Admin.
General Summary:
Assists the General Manager and the Assistant General Manager in overseeing and performing activities necessary to ensure the safe and
appropriate use of the Brazos County Exposition Complex including supervising full -time, part-time, and temporary employees and event staff.
Essential Duties:
Responsible for all management responsibilities in the absence of the General Manager and the Assistant General Manager- Expo;
Assists in developing and administering departmental policies and procedures including setting goals and objectives;
Assists in overseeing the management, administration and use of all Exposition Complex facilities including the exhibit hall, covered arena, stall Dam
and warm-up arena;
Assists In overseeing and coordinating comprehensive buildings and grounds maintenance functions;
supervises full -time, part-time, temporary employees and event staff, Including assigning and reviewing work, conducting performance reviews,
Interviewing and selecting employees, and recommending personnel actions;
Trains personnel in job - related activities and duties as necessary;
Assists in performing risk management duties including monitoring the department's safety and liability risks;
Assists in preparing the annual budget for approval by Commissioners' Court, assists in examining and approving expenditures, and monitors
budget;
Assists in managing all events and activities;
Performs/supervises Complex event set- up/tear down and facility/grounds maintenance duties as necessary;
Assists with marketing the Exposition Complex to potential customers;
Assists customers with questions regarding the Exposition Complex facilities;
Exercises discretion and Independent judgment as necessary in performance of professional responsibilities;
Must be experienced in operating tractors with Implements (including the preparation of arena dirt for livestock/horse related events), forklifts, skid
steer loaders and other types of machinery/equipment;
Must be willing to work various hours as needed including some nights, weekends, holidays, etc.;
Other Duties as assigned. (1 %)
Supervision
Received' General Manager, Exposition Complex and Brazos Valley Fair &Exposition
Given: Assists In supervising all personnel, including assigning and reviewing work, conducting performance reviews
and recommending personnel actions.
Education
Required' Bachelors degree plus two years Of supervisory experience in a rotated field; or any equivalent combination of
education and experience that provides the required knowledge, skills, and abilities.
Preferred:
Vol.
Expenance
Required:
Preferred: Experience In operating tractors with implements (knowledge and experience with dirt work is preferred),
related equipment and other types of semi -heavy equipment/machinery. Some meaningful experience In
owning/managing livestock or with livestock related events/activities is preferred.
Certificates, Licenses,
Registrations
Required: None.
Preferred: None.
Physical Demands
Typical: The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
Knowledge, Skills, &
Abilities
Work Environment
While performing the duties of this job, the employee is regularly required to sit; use hand to finger, handle, or
to feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to
stand and walk. The employee must frequently lift and/or move objects weighing up to 50 pounds, such as
equipment, supplies, books and stacks of records. Specific vision abilities required for this job Include close
vision, distance vision, and the ability to adjust focus.
Typical: KNOWLEGDE OF Methods and practices used in event planning; event management, strategic planning
principles and methods; budgeting processes and procedures; supervisory management skills; and personnel
policies and procedures.
SKILUABILITY TO Organize and prioritize tasks to be assigned and completed; supervise, train, evaluate, and
motivate employees; develop goals and strategies; read and Interpret policy, manuals, and written instructions;
balance accounts and approve financial documents; communicate effectively, both orally and in writing; and
work effectively and cooperatively with co- workers.
Typical: The work environment characteristics described here are representative of those an employee encounters
while performing the essential functions of this job. Reasonable accommodations may be made to enable
Individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate to loud. The employee is constantly required to
work closely with others as a part of a team to perform multiple tasks simultaneously, and switch from one task
to another. The employee is frequently required to work under time pressures and meet deadlines.
Vol. /1 � Pg. 3�
P D
�a
Duane Peters Date
County Judge
AGREEMENT FOR DENTAL SERVICES
AGREEMENT BY AND BETWEEN:
EM6 0
The COUNTY OF BRAZOS with offices at 1700 Highway 21 West, Bryan,
Texas77803
Hereinafter referred to as the "COUNTY",
DENTRUST DENTAL TEXAS, P.C., a corporation of the
State of Texas, with offices located at
975 Easton Road, Ste. 101, Warrington, Pennsylvania 18976
Hereinafter referred to as "DENTRUST ".
WHEREAS, the COUNTY desires to provide dental care for inmates and detainees at the
Brazos County Jail (hereinafter "the Jail "); and
WHEREAS, Dentists provided by DENTRUST are duly licensed dentists in the State of Texas,
desires to conduct part of its practice of dentistry at the Jail;
WHEREAS, the provisions of the Health Insurance Portability and Accountability Act (HIPAA)
as set forth hereto in Appendix "A ", HIPAA Business Associate Agreement, is hereby made part of
this Services Agreement and incorporated by reference;
IT IS MUTUALLY AGREED by and between the above - referenced parties hereto, for one
dollar ($1.00) and for other goods and valuable consideration, as follows;
1. DENTRUST agrees to conduct an independent practice of dentistry at the Jail. The
COUNTY in turn, agrees to provide DENTRUST with the required space and sufficient time to
conduct its dental practice. The COUNTY will neither contract with nor allow any other provider to
perform routine or non- emergent dental services on inmates or detainees housed at the Brazos
County Jail while the COUNTY is under contract with DENTRUST. The COUNTY will allow
1
�I. �7d ug �j
DENTRUST access to the Jail twice a month and any other time when DENTRUST's services are
required as scheduled by either the Jail or DENTRUST.
2. DENTRUST agrees that it shall give priority scheduling to inmates in need of emergency
dental treatment; inmates who have medical problems, such as allergies, diabetes, heart conditions
and/or blood diseases; and inmates who do not have sufficient teeth to masticate the food provided
by the Jail.
3. DENTRUST agrees to perform necessary dental services upon any and all County, State and
Federal prisoners presently detained at the Jail. In the course of performing said dental services for
County, State and Federal prisoners, DENTRUST agrees to adhere to any and all applicable State
and Federal regulations governing dental services for prisoners and detainees.
4. DENTRUST agrees that it is responsible for furnishing, at its own expense, all additional
necessary equipment and supplies and its own paid personnel, as determined by DENTRUST, for the
proper and safe operation of its clinic at the Jail.
5. In addition to emergency treatment DENTRUST shall only perform the treatment necessary
to control and prevent pain, infection, decay or other abnormalities ofthe hard and soft tissue within,
and immediately adjacent to the oral cavity of any inmate or detainee presently being housed at the
Jail. DENTRUST shall not perform any cosmetic or other dental services other than the
aforementioned, without first obtaining authorization from the Jail Administrator.
6. The COUNTY agrees to pay the fees in Appendix `B" for all treatment performed on inmates
and detainees housed in the Jail, and that a fee of fifty -five dollars ($55.00) will be billed to the
COUNTY for travel expenses incurred by DENTRUST for each day it operates the clinic at the Jail.
This fee will also apply to any emergency calls to which DENTRUST may respond.
7. The COUNTY agrees that it is responsible for disposing of all bio- hazardous waste products
created as a result of the operation of the dental clinic at the Jail.
8. The COUNTY agrees to make the medical records available to DENTRUST, in advance of
any dental treatment, of any patient expected to be examined or treated by a Dentist provided by
DENTRUST. DENTRUST agrees to treat all patients with proper infection control procedures
including barrier protection, chemical disinfectants, sterilization, and, where possible, disposable
equipment.
9. The COUNTY agrees that when a Dentist provided by DENTRUST is in the presence of
inmates or other detainees under the jurisdiction of the Jail at least one corrections officer will be
immediately present. At no time will the COUNTY leave any Dentist alone with an inmate or other
11 d1%
detainee under the jurisdiction of the Jail regardless of how rehabilitated or trustworthy that inmate
or detainee may appear.
10. DENTRUST agrees to maintain the appropriate amounts of Dental malpractice insurance
necessary for it to satisfy its obligations under this Agreement. Moreover, this Agreement will not
be effective unless and until DENTRUST demonstrates that it possesses said malpractice coverage.
11. The COUNTY agrees that during the terms of this Agreement and for a period of two (2)
years after its termination, the COUNTY will not engage, directly or indirectly, any employee or
dentist - employee of DENTRUST in connection with the provision of dental services.
12. The terms of this Agreement shall be for three (3) years effective March 1, 2013 and may be
renewed by mutual consent of both parties, for additional one (1) year terms.
13. It is understood and agreed that either party retains the right to revoke this Agreement at any
time, and for reasonable cause, upon ninety (90) days written notice.
14. All notices, approvals, consents and other instruments required or permitted to be given
under this Agreement shall be in writing.
15. This Agreement may not be changed, modified or discharged, except in writing, and
signed by both parties.
16. This Agreement constitutes the entire understanding between DENTRUST and the
COUNTY. There are no understandings, representations, or agreements, either oral or written, other
than those set forth herein.
17. Waiver of any provision of this Agreement shall not be deemed a waiver of future
compliance herewith and such provisions shall remain in full force and effect.
18. In the event any provision of this Agreement is held invalid and illegal, or unenforceable, in
whole or in part, the remaining provisions of this Agreement shall not be affected thereby and shall
continue to be valid and enforceable. In the event that any provision of this Agreement is held to be
unenforceable as written, but enforceable if modified, then such provision shall be deemed to be
modified to such extent as shall be necessary for such provision to be enforceable, and it shall be
enforced to that extent.
19. This Agreement shall be construed and interpreted according to the laws of the State of
Texas.
VOL
20. The undersigned represent that they have been authorized by each of the above - referenced
parties to execute this Agreement.
IN WITNESS WHEREOF, the officers of the respective parties have signed and sealed this
Agreement this �� day of r' \ 12013.
ATTEST
CZ
K�re� Mc �kUePt�
Counv� (ntrL_
ATTEST
By:
COUNTY OF BRAZOS
)C��
Name: D u r1t*—
Title: ftuntt)
DENTRUST DENTAL TEXAS, P.C.
i '79
APPENDIX "A"
HIPAA BUSINESS ASSOCIATE AGREEMENT
This Appendix "A" is made part of the Services Agreement (as defined below) by and
between DENTRUST DENTAL TEXAS, P.C. ( "Covered Entity ") and the COUNTY OF
BRAZOS (`Business Associate ").
WHEREAS, Covered Entity and Business Associate are parties to the Service Agreement
pursuant to which Business Associate provides certain services to Covered Entity. In connection
with Business Associate's services, Business Associate creates or receives Protected Health
Information from or on behalf of Covered Entity, which information is subject to protection
under the Federal Health Insurance Portability and Accountability Act of 1996, Pub. L. No. 104-
191 ( "HIPAA ") and related regulations promulgated by the Secretary ( "HIPAA Regulations ").
WHEREAS, in light of the foregoing and the requirements of the HIPAA Regulations,
Business Associate and Covered Entity agree to be bound by the following terms and conditions:
1. Definitions.
a. General. Terms used, but not otherwise defined, in this Agreement shall have the
same meaning as those terms in the Privacy Rule.
b. Specific.
Individual. "Individual" shall have the same meaning as the tern "individual"
in 45 CFR 164.501 and shall include a person who qualifies as a personal
representative in accordance with 45 CFR 164.502(8).
ii, Privacy Rule. "Privacy Rule" shall mean the Standards for Privacy of
Individually Identifiable Health Information at 45 CFR part 160 and part 164,
subparts A and E.
iii. Protected Health Information. "Protected Health Information" shall have the
same meaning as the tern "protected health information" in 45 CFR 164.501,
limited to the information created or received by Business Associate from or
on behalf of Covered Entity.
iv. Required By Law. "Required by Law" shall have the same meaning as the
term `required by law" in 45 CFR 164.501.
V. See re . "Secretary" shall mean the Secretary of the Department of Health
and Human Services or his designee.
A -]
vi. Services Agreement. "Services Agreement' shall mean any present or future
agreements, either written or oral, between Covered Entity and Business
Associate under which Business Associate provides services to Covered
Entity which involve the use or disclosure of Protected Health Information.
2. Obligations and Activities of Business Associate.
a. Use and Disclosure. Business Associate agrees not to use or disclose Protected
Health Information other than as permitted or required by the Services Agreement or
as Required by Law.
b. Appropriate Safeguards. Business Associate agrees to use appropriate safeguards to
prevent use or disclosure of the Protected Health Information other than as provided
for by the Services Agreement. Without limiting the generality of the foregoing,
Business Associate agrees to protect the integrity and confidentiality of any Protected
Health Information it electronically exchanges with Covered Entity.
C. Mitigation. Business Associate agrees to mitigate, to the extent practicable, any
harmful effect that is known to Business Associate of a use or disclosure of Protected
Health Information by Business Associate in violation of the requirements of this
Agreement.
d. Reporting. Business Associate agrees to report to Covered Entity any use or
disclosure of the Protected Health Information not provided for by the Services
Agreement of which it becomes aware.
e. Agents. Business Associate agrees to ensure that any agent, including a
subcontractor, to whom it provides Protected Health Information received from, or
created or received by Business Associate on behalf of Covered Entity agrees to the
same restrictions and conditions that apply through this Agreement to Business
Associate with respect to such information.
Access to Designated Record Sets. To the extent that Business Associate possesses or
maintains Protected Health Information in a Designated Record Set, Business
Associate agrees to provide access, at the request of Covered Entity, and in the time
and manner designated by the Covered Entity, to Protected Health Information in a
Designated Record Set, to Covered Entity or, as directed by Covered Entity, to an
Individual in order to meet the requirements under 45 CFR 164.524.
g. Amendments to Designated Record Sets. To the extent that Business Associate
possesses or maintains Protected Health Information in a Designated Record Set,
Business Associate agrees to make any amendment(s) to Protected Health
Information in a Designated Record Set that the Covered Entity directs or agrees to
pursuant to 45 CFR 164.526 at the request of Covered Entity or an Individual, and in
the time and manner designated by the Covered Entity.
A -2
E01- ?� pg.
h. Access to Books and Records. Business Associate agrees to make internal practices,
books, and records, including policies and procedures and Protected Health
Information, relating to the use and disclosure of Protected Health Information
received from, or created or received by Business Associate on behalf of, Covered
Entity available to the Covered Entity, or to the Secretary, in a time and manner
designated by the Covered Entity or designated by the Secretary, for purposes of the
Secretary determining Covered Entity's compliance with the Privacy Rule.
i. Accountings. Business Associate agrees to document such disclosures of Protected
Health Information and information related to such disclosures as would be required
for Covered Entity to respond to a request by an Individual for an accounting of
disclosures of Protected Health Information in accordance with 45 CFR 164.528.
Requests for Accountings. Business Associate agrees to provide to Covered Entity or
an Individual, in the time and manner designated by the Covered Entity, information
collected in accordance with Section 21 of this Agreement, to permit Covered Entity
to respond to a request by an Individual for an accounting of disclosures of Protected
Health Information in accordance with 45 CFR 164.528.
3. Permitted Uses and Disclosures by Business Associate.. Except as otherwise limited in
this Agreement, Business Associate may use or disclose Protected Health Information to
perform functions, activities, or services for, or on behalf of, Covered Entity as specified in
the Services Agreement, provided that such use or disclosure would not violate the Privacy
Rule if done by Covered Entity or the minimum necessary policies and procedures of the
Covered Entity.
4. Permissible Requests by Covered Entity. Covered Entity shall not request Business
Associate to use or disclose Protected Health Information in any manner that would not be
permissible under the Privacy Rule if done by Covered Entity.
5. Term and Termination.
a. Term. This Agreement shall be effective as of the date of the Services Agreement,
and shall terminate when all of the Protected Health Information provided by
Covered Entity to Business Associate, or created or received by Business Associate
on behalf of Covered Entity, is destroyed or returned to Covered Entity, or, if it is
infeasible to return or destroy Protected Health Information, protections are extended
to such information, in accordance with the termination provisions in this Section.
b. Termination for Cause. Upon Covered Entity's knowledge of a material breach by
Business Associate, Covered Entity shall either:
In its sole discretion, provide an opportunity for Business Associate
to cure the breach or end the violation. If Business Associate does
not cure the breach or end the violation within the time specified by
Covered Entity, Covered Entity shall terminate: (A) this Agreement;
A -3
(B) all of the provisions of the Services Agreement that involve the
use or disclosure of Protected Health Information; and (C) such other
provisions, if any, of the Services Agreement as Covered Entity
designates in its sole discretion;
ii. Immediately terminate: (A) this Agreement; (B) all of the provisions
of the Services Agreement that involve the use or disclosure of
Protected Health Information; and (C) such other provisions, if any,
of the Services Agreement as Covered Entity designates in its sole
discretion if Business Associate has breached a material term of this
Agreement; or
iii. If termination is not feasible, Covered Entity shall report the violation
to the Secretary.
C. Effect of Termination.
Except as provided in paragraph ii. of this Section 5.c., upon termination of
this Agreement, for any reason, Business Associate shall return or destroy all
Protected Health Information received from Covered Entity, or created or
received by Business Associate on behalf of Covered Entity. This provision
shall apply to Protected Health Information that is in the possession of
subcontractors or agents of Business Associate. Business Associate shall
retain no copies of the Protected Health Information.
ii. In the event that Business Associate determines that returning or destroying
the Protected Health Information is infeasible, Business Associate shall
provide to Covered Entity notification of the conditions that make return or
destruction infeasible. Upon mutual agreement of the Parties that return or
destruction of Protected Health Information is infeasible, Business Associate
shall extend the protections of this Agreement to such Protected Health
Information and limit further uses and disclosures of such Protected Health
Information to those purposes that make the return or destruction infeasible,
for so long as Business Associate maintains such Protected Health
Information. if Covered Entity makes a reasonable determination that
returning or destroying the Protected Health Information is feasible, Business
Associate shall return or destroy the Protected Health Information in the time
and manner designated by Covered Entity.
6. Miseellaneous.
a. Reeulatory References. A reference in this Agreement to a section in the Privacy
Rule means the section as in effect or as amended.
b. Amendment. The Parties agree to take such action as is necessary to amend the
Services Agreement from time to time as is necessary for Covered Entity to comply
with the requirements of the Privacy Rule and HIPAA.
A -4
Vol.._.
C. Survival. The respective rights and obligations of Business Associate under Section
5.c. of this Agreement shall survive the termination of the Services Agreement.
d. Interpretation. Any ambiguity in this Agreement shall be resolved to permit Covered
Entity to comply with the Privacy Rule.
e. Miscellaneous. The terns of this Agreement are hereby incorporated into the
Services Agreement. Except as otherwise set forth in Section 6.d. of this Agreement,
in the event of a conflict between the terms of this Agreement and the terms of the
Services Agreement, the terms of this Agreement shall prevail. The terms of the
Services Agreement which are not modified by this Agreement shall remain in full
force and effect in accordance with the terms thereof. The Services Agreement
together with this Business Associate Agreement constitutes the entire agreement
between the parties with respect to the subject matter contained herein.
A -5
V0 / l. 7e p9 -
APPENDIX "B"
ntrust
ental
975 EASTON ROAD, SUITE 101, WARRINGTON, PENNSYLVANIA, 18976 TE1(267)927-5000 FAX (267)927 -5007
FEE SCHEDULE
TYPE 1 SERVICES
Diagnostk
0110
Initial Examination
30.00
0120
Periodic Examination
30.00
0140
Problem Focused Examination
35.00
0210
Full Mouth Series
85.00
0220
Periapical -First Film
15.00
0230
Periapical- Additional Film
10.00
0240
Occlusal X -ray
30.00
0270
Bitewing - Single
15.00
0272
Bitewing -Two Films
25.00
0273
Bitewing -Three Films
30.00
0274
Bitewing -Four Films
35.00
0460
Pulp Vitality Test
25.00
0470
Diagnostic Casts
40.00
Preventive
1110
Adult Prophylaxis
60.00
1120
Child Prophylaxis
50.00
1203
Topical Fluoride -Child
20.00
1204
Topical Fluoride -Adult
20.00
1350
Sealants- Quadrant
70.00
1351
Sealant -Per Tooth
25.00
1330
Oral Hygene Instruction
__ --
1310
Nutritional Counseling
Space Management Theraov
1315
Night Guard Therapy For MPD
1510
Fixed Unilateral
1515
Fixed Bilateral
1520
Removable Unilateral
1525
Removable Bilateral
1550
Recement Space Maintainer
Restorative
2110 Amalgam- Primary-One Surface
2120 Amalgam- Primary-Two Surface
2130 Amalgam- Primary-Three Surface
2131 Amalgam- Primary-Four Surface
2140 Amalgam - Permanant -One Surface
lv")l
70
325.00
150.00
275.00
150.00
300.00
50.00
30.00
41.00
52.00
63.00
55.00
Dentrust Dcntal Fcc Schedule
2150
Amalgam - Permanent -Two Surface
75.00
2160
Amalgam - Permanent -Three Surface
90.00
2161
Amalgam- Permanant -Four Surface
110.00
2162
Amalgam - Permanent -Five Surface
130.00
Anterior Composite Resins
2330
One Surface
55.00
2331
Two Surface
75.00
2332
Three Surface
90.00
2335
Four Surface or Incisal Angle
110.00
2336
Facial Veneer
130.00
Posterior Composite Resins
2391
Permanant -One Surface
80.00
2392
Permanent -Two Surface
110.00
2393
Permanent -Three Surface
150.00
2394
Permanent —Four or more Surfaces
185.00
Gold Foil
2410 One Surface 100.00
2420 Two Surface 175.00
Gold Inlay & Onlay
2510
Inlay -One Surface
market
2520
Inlay -Two Surface
market
2530
Onlay -Three Surface
market
2540
Onlay -Four Surface
market
Porcelain Inlays & Onlays
2610 Inlay -One Surface 425.00
2620 Inlay -Two Surface 500.00
2630 Onlay -Three Surface 625.00
Crowns - Single
2700
Porcelain Laminate
425.00
2710
Acrylic Temporary
100.00
2740
Porcelain Jacket
650.00
2750
Porcelain -gold
725.00
2752
Porcelain - Semiprecious Metal
525.00
2790
Gold -Full Cast
market
2792
Semiprecious -Full Cast
650.00
2830
Stainless Steel
125.00
2
Other Restorative Services
2891 Cast Post & Core
2892 Parapost
2893 Cast Post & Core as Part of Crown
2910 Recement Inlay
2920 Recement Crown
2940 Sedative Filling
2950 Buildup For Crown
2951 Pin Retention In Addition to Restoration
Endodondes
3110
Pulp Cap-Direct
3120
Pulp Cap - Indirect
3210
Theraputic Apical Closure
3220
Vital Pulpectomy
3310
Root Canal- Anterior Tooth
3320
Root Canal- Bicuspid Tooth
3330
Root Canal -Three Canal Molar
3340
Root Canal -Four Canal Molar
3910
Hemisection
Perlodontlu
4050
Periodontal Evaluation
4320
Provisional Splinting Intmcoronal
4321
Provisional Splinting Extracoronal
4330
Occlusal Adjustment
4331
Occlusal Adjustment Complete
4340
Scaling & Rootplaniag Full Mouth
4341
Scaling and Root Planing per Quadrant
4345
Theraputic Periodontal Scaling
4399
Isolated Scaling
4910
Periodontal Maintenance (perio prophy)
Removable Prosthodontks
5110
5120
5130
5140
5211
5212
5213
5214
5310
5410
5411
5421
5422
Complete Upper Denture
Complete Lower Denture
Immediate Upper Denture
Immediate Lower Denture
Resin Base Upper Partial
Resin Base Lower Partial
Upper Cast Partial
Lower Cast Partial
Each Additional Clasp With -Rest
Adjustment Complete Upper
Adjustment Complete Lower
Adjustment Partial Upper
Adjustment Partial Lower
Vol. pg. ��
Dentrust llental Fee Schedule
155.00
90.00
155.00
50.00
50.00
50.00
85.00
30.00
25.00
25.00
85.00
85.00
325.00
400.00
575.00
625.00
90.00
55.00
85.00
85.00
50.00
150.00
375.00
125.00
100.00
70.00
100.00
625.00
625.00
625.00
625.00
325.00
325.00
695.00
695.00
85.00
70.00
70.00
70.00
70.00
Dentntst Dental Fee Schedule
5850 Tissue Conditioning -Per Denture 175.00
5860 Overdenture - Complete 650.00
5861 Overdenture - Partial 725.00
Denture Repairs
5510
Complete Denture No Teeth Damaged
50.00
5520
Missing Tooth - Complete Denture (each)
40.00
5610
Partial Denture Acrylic Saddle
55.00
5620
Cast Framework of Partial
100.00
5630
Broken Clasp
100.00
5640
Missing Tooth - Partial Denture (each)
40.00
5650
Addition of Tooth - Partial Denture (each)
40.00
5660
Addition of Clasp
100.00
Denture Relines
5730
Upper Complete- Chairside
165.00
5731
Lower Complete - Chairside
165.00
5740
Upper Partial- Chairside
140.00
5741
Lower Partial- Chairside
140.00
5750
Upper Complete- Laboratory
175.00
5751
Lower Complete - Laboratory
175.00
5760
Upper Partial - Laboratory
175.00
5761
Lower Partial- Laboratory
175.00
Fired Pmsthodontics
6210
Gold -Full Cast Pontic
market
6212
Semiprecious -Full Cast Pontic
650.00
6240
Porcelain -Gold Pontic
725.00
6252
Porcelain- Semiprecious Pontic
625.00
6545
Maryland Bridge
450.00
6750
Porcelain -Gold Abutment
725.00
6752
Porcelain- Semiprecious Abutment
625.00
6790
Gold -Full Cast Abutment
market
6792
Semiprecious -Full Cast Abutment
650.00
Other Prosthetic Services
6920 Recementation of Maryland Bridge 60.00
6930 Recement Bridge 60.00
Oral Sur¢ery
7140
Simple Extraction
70.00
7140
Simple Extraction (third molar)
80.00
7210
Surgical Extraction
95.00
7210
Surgical Extraction (third molar)
110.00
7220
Soft Tissue Impaction
165.00
4
])entrust Dental Fee Schedule
7230
Partial Bony Impaction
225.00
7240
Full Bony Impaction
275.00
7250
Removal of Residual Root Tip
85.00
7260
Fistula Closure
275.00
7281
Exposure of Unerupted4mpacted Tooth
95.00
7285
Hard Tissue Biopsy (exc. path report)
195.00
7286
Soft Tissue Biopsy (exc. path report)
195.00
7310
Alveoloplasty With Extractions
105.00
7320
Alveoloplasty Without Extractions
185.00
7321
Tuberosity Reduction
95.00
7452
Excision of Hyperplastic Tissue - Quadrant
105.00
7510
Incision & Drainagelntraoral
175.00
7971
Excision of Pericoronal Gingiva
65.00
MiseeUaneous
9110 Palliative Treatment 70.00
9910 Desensitizing Medicaments 15.00
9941 Athletic Mouthguard 85.00
5
BRAZOS COUNTY
COMMISSIONERS' COURT
ACTION FORM
DEPARTMENT Road and Bride e DEPT. NUMBER 56001000
DATE OF COURT MEETING: April 16, 2013
ITEM: Consider and take action on the Final Plat of Indian Lakes Phase I Lots 5R-
A and 5R -B, Block 1 Being a Minor Replat of Lots 5 -R1 and 5 -R2 Block 1 (Indian
Lakes Subdivision Phase I Recorded in Volume 10436 Page 286) 17.835 Acres,
J M Barrera Survey A -69 Brazos County Texas. Site is located in Precinct 1.
SOURCE OF FUNDS: N/A
EXCEPTIONS/REQUIREMENTS :
NOTES:
• Owner/Developer: Jorge and Denise Bermudez
• Surveyor: McClure & Browne Engineering/Surveying, Inc.
SUBMITTED BY:
R. Alan Munger,
County Engineer
CC -2013
APPROVED BY:
Lloy6 Wassermann
Commissioner Precinct 1
This Request isfel"APPROVED / DE 41by Comm issioners' Court
E. Duane Peters, Cudge
`f- 110 -13
Date
DEPARTMENT:
MEETING DATE:
SUBJECT:
BRAZOS COUNTY
COMMISSIONERS' COURT
ACTION FORM
Road & Bridge
April 16, 2013
Re -plat Approval
Consider and take action on the Re -plat of Reserve Tract 5, Millican North, Andrew
Millican League, A -39, Brazos County, Texas. Site is located in Precinct 1.
Notes:
• Owner: Brazos County
• Surveyor: Strong Surveying
SUBMITTED BY:
J
of Way Agent
APPROVED BY:
Lloyd Wassermann
Commissioner Precinct 1
This request is ('APPROVED DENIED ❑ by Commissioners' Court
Duane Peters, County Judge
DATE:
4-1(n --13
of i g. _3?z
Application for Development Office Use Only.
Brazos County Subdivision and Development Regulations
Brazos County Engineering Department
2617 Hwy 21 West, Bryan, Texas 77803
(979) 822 -2127
Master Plan_ Final Plat_ Re -Plat Amending Plat
Property Description
Road Location: Xafba F)em a 8d
Legal Description R.--ver-ve Tr a r i
Subdivision Description
Subdivision Name: rr I L( ar) nbrA
Total number of lots: a Total Acreage: zN. 013
Property Owner
Owner name(s): grazes Ccv o
Current mailing address: 300E Zf " `Wtyf4 13nLan Tx -7-7B03 ^
Phonenumber(s): 979.775- 400
Applicant or Authorized Agent, Engineer or Surveyor
Name and Address: r 1727 Brow pratA 10-G, frrr )2n. i X 17 &02
Phonenumber(s): 97q � - 1630
Name and Address:
Phone number(s):
Application is for
Residential () Mobile Home Park () Commercial (✓,
Other ( )
is any of the property located in a Floodplain or Flood Hazard area? _ NG _ (yes /no)
Acknowlcdgment• The flood harard boundary maps and other good data used by Brams County in evaluating flood hamrds to
proposed developments me considered reasonable and accurate far regulatory purposes and are based on the best available scientific
and engineering data On rase oe=iom greater floods ran and wil I occur and good heights my be increased by mart-made or natural
noses inuanoa of a Floodplain Permit in augrdance with the Boom County Flood Damage Prevention Ordinance does not imply
flat development outside the -rest of special flood harard will be free from flooding or flood damage. Issuance of a Ferro a shall not
create liability an the part of Brazos County or any officer or employee of Brszcs County in the event flooding or flood damage does
occur.
Is part or all of the property within an ET! of a City? Kb (yes/no)
Will any construction occur in TxDOT right -of- -ways? - NO (yes/no)
Application Check List:
Copies of finished plat with corrections (if any):
❑ 9 copies to Brazos County
❑ One (1) copy to Brazos County Health Dept.
❑ One (1) copy to Brazos County 911
❑ One (1) copy to local Water District or Company
Letters of approval (to be sent by the approving institution directly to Brazos County Engineering):
❑ Letter from Brazos County Health Dept - For onsite sewage evaluation.
❑ Letter from Brazos County 911 - For road names.
❑ Letter from Water District or Company. - Stating water availability, etc..
If property is within an ETI of a city:
❑ Approval notification from appropriate city.
Applicant attest that they have signed this application in the capacity designated, if any, and further attests
that they have read document and the statement contained herein and any attached are true and factual. All
applicants are encouraged to review the County Regulations prior to any plat submittal. It is understood that
this application is not finished or dated until all documents listed above are filed at the Brazos County
Engineering Office and all applicable blanks are filled in the application above.
X 711 a ,iddj z2&—)3
Applicant's Signature Date
County
(b"
Vol. t7 Pg. �JJr
Engineer /Surveyor Check List for Plat Pre - Approval
ly 1) Property located within a City Extra Territorial Jurisdiction (ET1), contact with
/ that City is required before plat approval.
2 2) Drawn on 24" x 36" sheet to scale of 100' per inch or larger. If more than one sheet, an
/ index sheet showing entire subdivision at a scale of 500 feet per inch or larger.
G3' 3) Include the words; "MASTER DEVELOPMENT PLAN — NOT FOR RECORD" or
/ "FINAL PLAT or "RE -PLAT' or "AMENDING PLAT' in letters 'A" high.
9j 4) Vicinity map which includes enough of surrounding area to show general location of
subject property in relation to major roads and any city limits and county boundaries. No
scale required but include north arrow.
17 5) Title Block with the following information:
❑ Name and address of subdivider, recorded owner, planner, engineer and surveyor.
❑ Proposed name of Subdivision. (Subdivision name & street names will be approved
through the Brazos County 911.) (Replats need to retain original subdivision name.)
❑ Date of preparation. (Include the date of any revisions on the plat.)
❑ Engineer's scale in feet-
0 Total area intended to be developed.
❑ Re -plat or Amending Plat, existing lot and block description or Abstract name and
number.
Itl 6) North Arrow.
E7 7) Location of any current city or county limit lines, if applicable.
E( 8) Subdivision boundary indicated by heavy lines. Boundary must include all of parent tract.
lid 9) Descriptions by metes and bounds of the subdivision which shall close within accepted
/ land surveying standards. (Shown on drawing; not separate description)
C/ 10) Primary control points or descriptions and ties to such control points, to which, later, all
dimensions, angles, bearings, block numbers, and similar data shall be referred. The plat
shall be located with respect to a comer of the survey or tract, or an original comer of the
original survey of which it is a part
t l) Name of contiguous subdivisions and names of owners of contiguous parcels of
unsubdivided land, and an indication whether or not contiguous properties are platted.
p' 12) Location of the 100 Year Floodplain and Floodway, if applicable, according to the most
/ recent available data
4�
13) Note the FEMA FIRM Map panel number and revision date on plat.
❑ 14) Topographic information, including contours at two foot (2 ft.) intervals, tlowline
elevation and flow direction.
❑ 15) Proposed drainage concept shown on plan, showing flow paths to primary system.
Vol. 17 Pg. X
17) Ail off -site easements for infrastructure construction must be shown on the final plat with
a volume and page listed to indicate where the separate instrument easements were filed.
/ Separate instrument easements must be filed prior or concurrently with final plat.
11 18) Proposed phasing. The Master Plan and each phase must be able to stand alone to meet
ordinance requirements. Infrastructure costs should be separate for each phase of the
/ subdivision.
Id 19) Bring this check list with one copy of plat for pre- approval to meeting; date and time set
by County Engineer or Planner. Meeting location set at County Engineering office.
Brazos County Engineering
Road & Bridge Department
2617 Hwy 21 West
Bryan, Texas 77803
(979)822 -2127
Vol.
16)
Locate and Describe, with accurate dimensions, bearings or deflection angles and radii,
.
area, center angle, degree of curvature, tangent distance and length of all curves; show
existing items that are intersecting or contiguous with the boundary of or forming a
boundary with the subdivision, as well as, those within the subdivision; for the
following:
Existing
Proposed
❑
❑
Streets: continuous or end in a cul -de -sac, stubbed out streets must end into a
temp. turn around unless they are shorter that 100 feet.
❑
❑
Public and private R.O.W. locations, width(s) and names. (All existing and
proposed R.O. W.'s sufficient to meet County and City Regulations, if
applicable.)
❑
0
Street offsets and/or intersection angles meet ordinance.
0
❑
Alleys
❑
❑
Reserve tracts.
❑
❑
Well site locations.
0
0
Pipelines: label company with volume and page.
❑
❑
Utility Services. (water, wastewater, electrical, natural gas, cable, phone, etc.)
0
❑
Easements.
0
O
Drainage Structures and improvements per engineering analysis.
0
❑
A number or letter to identify each lot or site and each block_
❑
0
Public areas.
❑
❑
Other Public improvements, including but not limited to parks, schools and
other public facilities.
17) Ail off -site easements for infrastructure construction must be shown on the final plat with
a volume and page listed to indicate where the separate instrument easements were filed.
/ Separate instrument easements must be filed prior or concurrently with final plat.
11 18) Proposed phasing. The Master Plan and each phase must be able to stand alone to meet
ordinance requirements. Infrastructure costs should be separate for each phase of the
/ subdivision.
Id 19) Bring this check list with one copy of plat for pre- approval to meeting; date and time set
by County Engineer or Planner. Meeting location set at County Engineering office.
Brazos County Engineering
Road & Bridge Department
2617 Hwy 21 West
Bryan, Texas 77803
(979)822 -2127
Vol.
J
R
]
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENT(S) FOR THE 2012 -2013 BUDGET YEAR
NO. 12/13 28.1
On this the 16th day of April 2013 at a regular meeting of the Commissioners' Court, the following
members were present:
A. Duane Peters, County Judge, Presiding
B. Lloyd Wassermann, Commissioner, Precinct 1
C. Sammy Catalena, Commissioner, Precinct 2
D. Kenny Mallard, Commissioner, Precinct 3
E. Irma Cauley, Commissioner, Precinct 4
F. Karen McQueen, County Clerk
The following proceedings were held:
THAT WHEREAS, on 16th day of April 2013 the Court heard and approved a budget amendment
for the 2012 -2013 budget year for Brazos County, Texas; and
WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions
which could not be reasonably included in the original budget adopted 18 September 2012, the following
amendment(s) to the original budget are hereby authorized, as described on the attached page(s).
ADOPTED AND APPROVED this the 16th day of April 2013.
THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS.
By: :)
Duane Peters, County Judge
Original: County Clerk's Office and
Attached to the original budget
Copies: County Auditor
County Treasurer
County Budget Officer
Commissioners' Court Minutes
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 12/13 - 28.1
411612013
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 12/13 - 28.1
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PERSONNEL
CHANGE OF STATUS REQUESTS
Commissioner Court Date: April 16, 2013
Department Submitting Information: HumamResources
Purpose of Submissions: Consider and Take Action on Change Requests
Department Submitting Employee Request Action Requested.
Request(s) Applies To
Brazos. Center
Building Maintenance
District Clerk
J.P. 2 -2
S.O. Jail
Killingsworth, Sherry Resignation
Newsome, Tony
Schwartz, Taylor
Lawrence, Jana
Drosche, David'
Joyner, Carlton
Quach, James
Approved in Commissioners' Court: April 16 013.:
County Judge's or Commissioner's Signature:
(This Copy to be attached to minutes)
Resignation
Resignation
New Hire
Transfer Win. Dept.,
Resignation
Resignation
! i
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FD
2 y16
Duane Peters —� Date
County Judge
OI. �%D py, h�� j
Brazos County Expo - Quarterly Report
Second Quarter Data - January to March 2013
Sales
Multi -Day /Out of County Events held
Monster Truck Spectacular, January 5 (KBTX and The Eagle coverage)
County and District Clerks Banquet January 16
Construction Science Career Fair February 7 -8
Texas Mounted Shooters, February 23-25
US Team Roping Championship, March 1 -3
Diamonds & Dirt Barrel Horse Classic, March 11 -18
A &M Collegiate Rodeo March 22 -23
1. Contacts /Inauiries
Number of Individuals /Groups contacted -114 (First Quarter 81)
Number of Events Booked - 22
• Paradigm Liaison Services Seminar March 2013
• Health Science Center Disaster Day March 2013
• K12 Testing April & May 2013
• Beta Tau Omega Banquet April 2013
• Texas A &M Computer Science and Engineering Banquet April 2013
• Parent's Weekend Banquet April 2013
• Coach Blair Special Olympic Charities Banquet May 2013
• Capital Farm Credit Conference May 2013
• Roping for Hoot Benefit Roping May 2013
• Region 6 Walking Horse Show June 2013
• Lone Star Bowhunters Association Annual Banquet June 2013
• 1St Annual Big Reach Rodeo June 2013
• Gulf Coast Donkey and Mule Show November 2013
• High Caliber Gun and Knife Show March 2014
• American Dexter Cattle National Show June 2014
• Australian Shepherd Club of America National Show November 2014
• Wedding Receptions - 6
2. Current Leads
• Muster of the Regiments April 2013
• ALPFA Banquet April 2013
• American Cornhole Tournament January 2014
• Deepwater Team Roping February 2014
• Brazos valley Ducks Unlimited Spring 2014
• National Jr. Brangus Show July 2014
• BMX National Event 2014
• Military Vehicle Preservation Association Summer 2015
• South West Reined Cow Horse Show
• Texas Shorthorn Association Spring 2014
v=P941-
3. Retained Business
22 out of 31 events have rebooked. At least 3 more are in the process of
determining a 2014 date.
Marketing
I. Website Stats (January 1 to March 31. 2013)
Visits and Visitors - 5,201 visits from 3,964 visitors in 457 cities
New Visitors - 3,545 or 68.16%
Returning Visitors - 1,656 or 31.84%
Average # of Pages Viewed per Visit - 4.107
Total Page Views - 21,348
Average Time on Site per Visit - 00:02:46
Location - Top 6 visitor cities and number of visits
College Station -1,769
Houston - 553
New York City, NY - 551
Bryan - 435
Not set - 271
Stockbridge, MA - 96
Dallas - 91
Mobile - Top 5 devices and number of visits
iPhone - 952
Mad - 405
Undetermined - 49
Motorola DroidX - 49
Samsung Galaxy - 21
HTC EVO - 20
Traffic Sources - How visitors find our website and number of visits
#1 - Search (search engines Google, Yahoo, Bing, etc.) - 3,079 or 59.28%
#2 - Referring (other websites linking to ours) - 728 or 14.0%
#3 - Direct (typing our url directly into their web browser) - 1,348 or 25.92%
Content - Top 5 pages visited and number of views
Home Page - 4,814
Calendar - 3,275
Winter Nat'l Monster Truck- 1,598
Facility - 586
Contacts - 584
The following websites are updated:
Twitter.com- Followers 1,203
Google Places - 7,051 impressions, 3,761 actions
F717 %%O Pg.
Community Calendars Updated
The Eagle,com Southwest Horse Trader
BCS CVB Insite
KBTX Facebook
KAGS Texas Country Reporter
Texas Coop Magazine Texas Brazos Trail
WTAW Best Arenas
2. Social Media Profile Stats
Facebook.com - Likes 1,219 with a total of 478,070 friends of fans
Facebook Reach (Statistics from Direct Page Analysis)
Overall
15,560 USA
148 New Zealand
40 Japan
By City
4,817 Bryan /College Station
610 Houston
382 Dallas
380 Austin
223 San Antonio
3. Advertisina
Full page Texas Meeting and Planners Guide (Spring Issue)
Quarter page Brazos Valley Bride (Spring Issue)
Full Page Cowboy Sports News (February)
Quarter Page Southwest Horse Trader (March)
Half page CVB Visitors Guide 2013
Central Texas Dressage Website
Southwest Horse Trader Website
Facebook Promotion
4, Media Day
Invited media and influentials to Expo for opening day of Diamonds & Dirt
Barrel Horse Classic, March 13, resulting coverage from television, KAGS, KBTX,
Fox 28; radio, Bryan Broadcasting and Clear Channel Communications; print,
The Eagle and Barrel Horse News.
Vol. _ �%� pg. �✓�
FY 2013 Third Quarter Sales and Marketing Preview
Advertisina
Quarter page Southwest Horse Trader (May)
Facebook Advertisements
Online ads for 2013
QuarterHorseNews.com
Texas Meeting & Events
Prospective Client Visits — we will be contacting prospective clients and making visits
to work on new events coming to the Expo.
Multi-Day/Out of County Events to be held
Texas Quarter Horse Association Aggie Super Circuit/ Champion of Champions
April 9-14 (Expect 1,700 horses through the course of the week)
Parent's Weekend Banquets: 5 - April 13
Lion's Club Rodeo - April 18-20
Central Texas Festival of Miniature Horses - April 26-28
Texas Science Olympiad - May 3
Wrap N 3 Barrel Race May 3-5
Texas Junior Livestock Association Clinic/Show - May 3-5
Special Olympics of Texas Equestrian Competition - May 16-19
US Team Roping Championship Affiliate - Big Loop/Big Money - May 17-19
Capital Farm Credit Conference - May 23-24
Central Texas Showcase of Miniature Horses - May 24-26
Houston Dressage Society Summer Horse Show - May 30-June 2
Texas Junior Limousin State Show - May 31 -June 2
Texas A&M Equestrian Preparatory Clinic - June 7-9
Region 6 Walking Horse Show - June 7-9
Texas Junior Simmental/Simbrah Association State Show - June 13-16
Southwestern Donkey & Mule Society Shoot Out - June 13-16
Lone Star Bowhunters Association Annual Banquet - June 22
District 9 Horse Show June 25-27
1 st Annual Big Reach Rodeo -June 28-30
Vol. Z7,00, - Pg.
Laura Taylor Davie
Brazos County Treasurer
Idaviad#co.braraa tx.ns
DATE: April 10, 2013
TO: Non. Duane Peters, County Judge
Hon. Lloyd Wassermann, Commissioner
Hon, Sammy Catalina, Commissioner
Hon. Kenny Mallard, Commissioner
Hon, Irma Cauley, Commissioner
Candy Gallego, Administrative Assistant
FROM: Laura Taylor Davis, County Treasurer
RE: Quarter Ending 03/31/2013 Investment Report
200 S. Texas Avenue, Ste 240
Bryan, Texas 77808
Tel: 979 - 2814848
ACKNOWLEDGED
7' ._ .
Duane Peters Date
County Judge
This report is made in accordance with provisions of Gov.Code 2256, The Public Funds Investment Act, which
requires quarterly reporting of investment transactions to the Commissioners' Court.
The Brazos County Investment portfolio earned an average yield of 0,0967% on the quarterly average
balance of $2,350,027.64 invested with TexPool for the period ending 03/31/2013. Investment interest
deposited during the quarter was $574,25 for a total year -to -date interest of $1,507.17. Actual ending
balance for March 31, 2013 was $2,350,223.07.
The average rate of interest earned on the depository checking account balances for the quarter ending
03/31/2013 was 0.4300° netting $93,069,61 on an average depostory investab /s balance of
$87,825,809.90.
Total year -to -date interest earned: $159,941.56
Investment strategy
Interesting commentary from the TexPool April 2013 newsletter....
On the domestic economic front, we continue to see promising signs the recovery is kicking into higher gear. The housing market picked
up steam, with better pricing, lower inventory and fewer regional issues, and sales of existing homes and housing starts showing increases.
Unemployment was down, with the four -week moving average for unemployment claims dropping to just under 340,000, a new low
in the recovery. The most recent Federal Open Market Committee (FOMC) meeting statement produced very little in the way of
change, however. The statement reiterated the Fed's commitment to keep to a 0% to 0.25% federal fiords target as long as
unemployment remains above 6.5% and projected Inflation runs no more then a half point above its 2% target, The Fed's
acknowledgment of improving conditions, however, sparked speculation it might consider, at some point in 2013, scaling
back its monthly purchases of $85 billion In longer -term Treasury and agency mortgage-backed securities. While any real movement
in the fed funds rate is not likely until 2014, the Fed's acknowledgment of economic gains has got markets thinking more seriously
about when —and how —the Fed will bring an end to QE.
Vol. _ -111L_ I'9'- G /�
The Brazos County Investment Strategy will remain unchanged, keeping investments very short - termed $
liquid. With the safety of principal as the foremost objective of the County's investment policy followed by
liquidity and yield - it seems prudent to continue keeping the majority of available funds in the County's
depository where all funds are 110% collateralized.
For diversification the County has an investment account with TexPool that provides the safety of an
overnight market.
Brazos County's depository eontract earns , 35% above the 90 day T -8111.
Summary of Portfolio Changes
The deposit of interest is the only portfolio change to balances at this time and the Weighted Average
Maturity of investments remains at t day due to the liquidity of funds invested with TexPool and on deposit at
CitiBank of Texas
FY 2013 INTEREST RATES AND EARNINGS BY MONTH
Attached are the following reports:
1) Cost Amount Summary of Investments by Fund
2) TexPool Quarter End Activity Report
3) Investments by Fund Group and Strategy Type
To the best of our knowledge the investment portfolio in this report conforms in all respects to the
Investment Policy of Brazos County and is being managed under the investment strategy of said policy as
approved by the Commissioner's Court of Brazos County.
r
i .
Laura Taylor Davis,Covnty Treasurer, CIO Date
/D /
T rri White, Chief Deputy Treasurer, CIO Date
vol. P9. G^I
TexPool
Interest
Cking Acct
Earnings
Interest
Rate
Interest
Credit Rate
October 2012
330.52
0.1657
20,917.24
0.4600
November 2012
301.96
0.1600
20,760.88
0.4500
December 2012
300.44
0.1500
23,686.66
0.4400
Q/E 1213112012
932.92
0.1586
65,364.78
0.4500
January 2013
196.86
0.1000
30,086.84
0.42
February 2013
168.48
0.0900
29,428,06
0.42
March 2013
208.91
0.1000
33,554.71
0.45
Q/E 03/31/2013
574.25
0.0967
93,069.61
0.4300
Attached are the following reports:
1) Cost Amount Summary of Investments by Fund
2) TexPool Quarter End Activity Report
3) Investments by Fund Group and Strategy Type
To the best of our knowledge the investment portfolio in this report conforms in all respects to the
Investment Policy of Brazos County and is being managed under the investment strategy of said policy as
approved by the Commissioner's Court of Brazos County.
r
i .
Laura Taylor Davis,Covnty Treasurer, CIO Date
/D /
T rri White, Chief Deputy Treasurer, CIO Date
vol. P9. G^I
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TEXPOOL QUARTER ENDING 03131/2013 ACTIVITY REPORT
FUND 1 - POOLED FUND GROUP
Vol. —1 P9. 70 -
INVESTMENTS BY FUND GROUP AND STRATEGY TYPE
BOOK VALUE OF ALL INVESTED FUNDS FOR MARCH 2013 $ 2,350,223.07
11'7,r �71
CITY OF BRYAN AND BRAZOS COUNTY ECONOMIC
DEVELOPMENT FOUNDATION, INC.
FINANCIAL REPORT
SEPTEMBER 30, 2012
ACKNOWLEDGED
Duane Peters Date
County Judge
CONTENTS
INDEPENDENT AUDITOR'S REPORT .................
MANAGEMENT'S DISCUSSION AND ANALYSIS
FINANCIAL STATEMENTS
Statement of Net Assets ..............
Page
... 1
..... ............................... 2
.................. ..............................7
Statementof Activities ......................................................................... ..............................8
Balance Sheet — Governmental Fund ........... ...............................
Reconciliation of the Governmental Fund Balance Sheet
to the Statement of Net Assets .................. ...............................
Statement of Revenues, Expenditures and Changes in
Fund Balance — Governmental Fund ......... ...............................
Reconciliation of the Statements of Revenues, Expenditures
and Changes in Fund Balance of Governmental Fund to
the Statement of Activities ......................... ...............................
Notes to the Basic Financial Statements ...... ...............................
.. ..............................9
.............. 10
.......... .............................11
...12
...13
weaverjw --
INDEPENDENT AUDITOR'S REPORT
To the Board of Directors
City of Bryan and Brazos County Economic Development Foundation, Inc.
Bryan, Texas
We have audited the accompanying financial statements of the governmental activities and
each major fund of the City of Bryan and Brazos County Economic Development Foundation,
Inc. (the Foundation), as of and for the year ended September 30, 2012, as listed in the table of
contents. These financial statements are the responsibility of the Foundation's management.
Our responsibility is to express opinions on these financial statements based on our audit.
We conducted our audit in accordance with auditing standards generally accepted in the United
States of America. Those standards require that we plan and perform the audit to obtain
reasonable assurance about whether the financial statements are free of material misstatement.
An audit includes examining, on a test basis, evidence supporting the amounts and disclosures
in the financial statements. An audit also includes assessing the accounting principles used and
significant estimates made by management, as well as evaluating the overall financial statement
presentation. We believe that our audit provide a reasonable basis for our opinions.
In our opinion, the basic financial statements referred to above present fairly, in all material
respects, the respective financial position of the governmental activities and each major fund of
the Foundation, as of September 30, 2012, and the changes in financial position for the year
then ended in conformity with accounting principles generally accepted in the United States of
America.
Accounting principles generally accepted in the United States of America require that the
management's discussion on pages 2 through 6 be presented to supplement the basic financial
statements. Such information, although not a part of the basic financial statements, is required
by the Governmental Accounting Standards Board, who considers it to be an essential part of
financial reporting for placing the basic financial statements in an appropriate operational,
economic, or historical context. We have applied certain limited procedures to the required
supplementary information in accordance with auditing standards generally accepted in the
United States of America, which consisted of inquiries of management about the methods of
preparing the information and comparing the information for consistency with management's
responses to our inquiries, the basic financial statements, and other knowledge we obtained
during our audit of the basic financial statements. We do not express an opinion or provide any
assurance on the information because the limited procedures do not provide us with sufficient
evidence to express an opinion or provide any assurance.
4A4"', aiJ -1WA.Z&,f;f P
WEAVER AND TIDWELL, L.L.P.
Houston, Texas
March 1, 2013
ANINDEPENDENT WEAVER ANDmDWELL LLP HOUSTON
MEMBER OF BAKER TILLY CERTIFIED PUBLIC ACCOUNTANTS AND CONSULTANTS 24 GREENWAY PLAZA, SURE 180, HOUSTON, Tx T7D48
INTERNATIONAL WWW.WEAVERLLP.COM P:(713)SW 8787 F.(713)8501873
E�
CITY OF BRYAN AND BRAZOS COUNTY
ECONOMIC DEVELOPMENT FOUNDATION, INC.
MANAGEMENT'S DISCUSSION AND ANALYSIS
YEAR ENDED SEPTEMBER 30, 2012
The City of Bryan and Brazos County Economic Development Foundation Inc. (the Foundation),
is a Texas Transportation Code local government corporation formed by the City of Bryan,
Texas (the City) and Brazos County, Texas (the County) to promote, develop, encourage and
maintain employment, commerce, and economic development in the City and the County.
The affairs of the Foundation are managed by a Board of Directors, which is composed of nine
persons including the County Judge of Brazos County and three other persons appointed by the
Commissioners' Court of Brazos County, the Mayor of the City of Bryan and three other persons
appointed by the City Council of the City of Bryan, and one individual appointed by the Board of
Directors of Twin Cities Endowment, Inc. However, the director appointed by the Board of
Directors of Twin Cities Endowment, Inc., shall have no voting rights except in the case of a
deadlock in votes by the other directors.
In 2009, the Foundation purchased 191 acres of land in north Brazos County to be developed
as a business park. The business park, known as Texas Triangle Park is currently the primary
focus for economic development for the Foundation.
As management of the City of Bryan and Brazos County Economic Development Foundation,
Inc. (the Foundation), we offer readers of the Foundation's financial statements this narrative
overview and analysis of the financial activities of the Foundation for the fiscal year ended
September 30, 2012.
This discussion and analysis is intended to serve as an introduction to the Foundation's basic
financial statements.
Financial Highlights
• Assets exceed liabilities by $1,503,254 (net assets)
• Unrestricted net assets were $395,781
Overview of the Financial Statements
This discussion and analysis are intended to serve as an introduction to the Foundation's basic
financial statements. The Foundation's basic financial statements are comprised of three
components: 1) government -wide financial statements, 2) fund financial statements and
3) notes to the financial statements.
Government -wide Financial Statements
The government -wide financial statements are designed to provide readers with a broad
overview of the Foundation's finances, in a manner similar to a private- sector business.
The statement of net assets presents all the Foundation's assets and liabilities, with the
difference between the two reported as net assets. Over time, increases or decreases in net
assets may serve, to some extent, as an indicator of whether the Foundation's financial position
is improving or deteriorating.
/7k 75�
CITY OF BRYAN AND BRAZOS COUNTY
ECONOMIC DEVELOPMENT FOUNDATION, INC.
MANAGEMENT'S DISCUSSION AND ANALYSIS
YEAR ENDED SEPTEMBER 30, 2012
(CONTINUED)
The statement of activities presents information showing how the Foundation's net assets
changed during the most recent fiscal year. All changes in net assets are reported as soon as
the underlying event giving rise to the change occurs, regardless of the timing of related cash
flows. Thus, revenues and expenses reported in this statement may be for items that will only
result in cash flows in future fiscal periods.
The government -wide financial statements can be found on pages 7 -8 of this report.
Fund Financial Statements
The financial statements are prepared on the basis of funds. A fund is a self balancing grouping
of related accounts that is used to report and maintain control over resources that have been
segregated for specific activities or objectives. The Foundation, a local government corporation
formed by the City of Bryan, Texas and Brazos County, Texas, uses fund accounting to ensure
and demonstrate compliance with finance - related legal and local policy requirements. The
Foundation consists of only one fund, the General Fund.
Governmental Funds. Governmental funds are used to account for the functions reported as
governmental activities in the government -wide financial statements. However, unlike the
government -wide financial statements, governmental fund financial statements focus on
near -term inflows and outflows of resources, as well as on balances of resources available to
meet obligations at the end of the fiscal year. Such information may be useful in evaluating a
government's near -term financing requirements.
Because the focus of governmental funds is narrower than that of the government -wide financial
statements, it is useful to compare the information presented for the governmental fund with
similar information presented for governmental activities in the government -wide financial
statements. By doing so, readers may better understand the long -term impact of the
Foundation's near -term financing activities. Both the governmental fund balance sheet and the
governmental fund statement of revenues, expenditures and changes in fund balances provide
a reconciliation to facilitate this comparison between the governmental fund and governmental
activities.
The Foundation maintains one governmental fund and adopts an annual appropriation budget
for this fund.
The basic governmental fund financial statements can be found on pages 9 -12 of this report.
Notes to the Financial Statements
The notes provide additional information essential to a full understanding of the data provided in
the government -wide and fund financial statements. The notes to the financial statements can
be found on pages 13 -20 of this report.
CITY OF BRYAN AND BRAZOS COUNTY
ECONOMIC DEVELOPMENT FOUNDATION, INC.
MANAGEMENT'S DISCUSSION AND ANALYSIS
YEAR ENDED SEPTEMBER 30, 2012
(CONTINUED)
Government -wide Financial Analysis
As noted earlier, net assets may serve over time as a useful indicator of financial position. In
the case of the Foundation, assets exceed liabilities by $1,503,254 at September 30, 2012,
which was an increase of $653,760 or 77.0% from the prior year. This is primarily related to
increases in capital assets and retirement of long -term liabilities. The largest portion of the
Foundation's net assets is invested in capital assets net of related debt which is 73.7% of total
net assets at September 30, 2012. Unrestricted net assets grew by $356,148 or 898.6 %.
Current assets
Capital assets
Total assets
Long -term liabilities
Other liabilities
Total liabilities
Net assets:
Invested in capital assets
net of related debt
Unrestricted
Total net assets
Governmental Activities
Revenue:
Program revenue
Operating grants and contributions
General revenues:
Investment earnings
Gain on disposition of capital assets
Total revenues
Expenses:
General government
2012
$ 399,660
2,711,397
3,111,057
2011
$ 71,402
2,656,293
2,727,695
1,522,976
1,777,557
84,827
100,644
1,607,803
1,878,201
1,107,473
809,861
395,781
39,633
$ 1,503,254
$ 849,494
2012
2011
$ 257,803
$ 244,093
205
30
454,109
-
712,117
244,123
58,357 44,344
Increase in net assets 653,760
Net assets, beginning of year 849,494
Net assets, end of year $ 1,503,254
�/ 4
Vol. _/%1i r-� 7'
199,779
649,715
$ 849,494
CITY OF BRYAN AND BRAZOS COUNTY
ECONOMIC DEVELOPMENT FOUNDATION, INC.
MANAGEMENT'S DISCUSSION AND ANALYSIS
YEAR ENDED SEPTEMBER 30, 2012
(CONTINUED)
Total revenue from operating grants and contributions increased $13,710 or 5.6% and total
general government expenses increased $14,013 or 31.6 %. The increase in expenses is
related to increased advertising and professional fees.
General Fund Budgetary Highlights
Revenue for fiscal year ended September 30, 3012 consisted of investment earnings of $205.
Contributions from the City of Bryan and Brazos County were $115,977 and $141,826
respectively and equaled the budgeted amounts for contributions.
Operating expenditures for the year totaled $58,357 and were $44,353 or 43.2% less than
budget. This savings occurred because no site cleanup was incurred and the marketing plan
was not completed during fiscal year 2012. Audit and legal fees were incurred and paid during
fiscal year 2012.
During the year, the Foundation recorded a gain on disposal of capital assets of $454,109
resulting from the sale of 25 acres of land in Texas Triangle Park to Gunler Foods, Inc. for
development as a manufacturing facility.
Capital Asset and Debt Administration
Capital Assets. The Foundation's investment in capital assets for its governmental activities as
of September 30, 2012 was $2,711,397, an increase of $55,104 or 2.1 %. This investment in
capital assets consists of approximately 167 acres of land.
Additional information on the Foundation's capital assets can be found in Note 3 to the financial
statements on page 18 of this report.
Long -Term Debt. At the end of fiscal year 2012, the Foundation had total debt outstanding of
$1,603,924. This debt was entirely comprised of one note payable, secured by the land
purchased by the Foundation. During FY 12, the Foundation's total debt decreased by
$242,508 or 13.1 %.
Additional information on the Foundation's long -term debt can be found in Note 4 to the financial
statements on pages 18 -19 of this report.
CITY OF BRYAN AND BRAZOS COUNTY
ECONOMIC DEVELOPMENT FOUNDATION, INC.
MANAGEMENT'S DISCUSSION AND ANALYSIS
YEAR ENDED SEPTEMBER 30, 2012
(CONTINUED)
Economic Factors and Next Year's Budget
Although Brazos County and the City of Bryan have felt the effects of the economic downturn
over the past few years, the area has been sheltered to some degree by the presence of Texas
A & M University, the health industry and other key economic contributors. Brazos County is
centrally located between Houston, Dallas and Austin, which are respectively ranked fourth,
ninth and fourteenth in population in the nation. This central location is one factor that makes
this area an attractive location for the Foundation's current business park project. The planned
business park encompasses 167 acres and will include a railroad spur. The Foundation's goals
are to attract quality businesses, encourage and maintain employment, and expand both
entities' tax base through Foundation activities.
The board of directors approved the 2013 budget on August 16, 2012. The 2013 budget is
$331,009 or 24.8% greater than the original FY 2012 budget.
Requests for Information
This financial report is designed to provide a general overview of the Foundation's finances for
all of those with an interest in its finances. Questions concerning any of the information
provided in this report or requests for additional financial information should be addressed to
Jason Bienski, City of Bryan Mayor, 200 South Texas Avenue Suite 332, Bryan, Texas 77803.
6
CITY OF BRYAN AND BRAZOS COUNTY
ECONOMIC DEVELOPMENT FOUNDATION, INC.
STATEMENT OF NET ASSETS
SEPTEMBER 30, 2012
ASSETS
Cash
Prepaid expenses and other assets
Capital assets
Land
TOTAL ASSETS
LIABILITIES
Accounts payable and accrued expenses
Noncurrent liabilities
Due within one year
Due in more than one year
TOTAL LIABILITIES
NET ASSETS
Invested in capital assets, net of related debt
Unrestricted
TOTAL NET ASSETS
The Notes to Financial Statements are
an integral part of this statement.
7
Governmental
Activities
$ 396,327
3,333
2,711,397
3,111,057
3,879
80,948
1,522,976
1,607,803
1,107,473
395,781
$ 1,503,254
Program Activities
Governmental activities
General government and
administration
Total primary government
CITY OF BRYAN AND BRAZOS COUNTY
ECONOMIC DEVELOPMENT FOUNDATION, INC.
STATEMENT OF ACTIVITIES
YEAR ENDED SEPTEMBER 30, 2012
$ 58,357 $ $ 257,803 $
General Revenues
Investment earnings
Gain on disposition of capital assets
The Notes to Financial Statements are
an integral part of this statement.
Total general revenues
Change in net assets
Net assets - beginning of year
Net assets - end of year
8
Vol. - - -�1 Pg.
199,446
205
454,109
454,314
653,760
849,494
$ 1,503,254
Net (Expenses)
Revenue and
Changes in
Program Revenues
Net Assets
Fees, Fines
Operating
Capital
and Charges
Grants and
Grants and
Governmental
Expenses for Services
Contributions
Confributons
Activities
$ 58,357 $
$ 257,803
$
$ 199,446
$ 58,357 $ $ 257,803 $
General Revenues
Investment earnings
Gain on disposition of capital assets
The Notes to Financial Statements are
an integral part of this statement.
Total general revenues
Change in net assets
Net assets - beginning of year
Net assets - end of year
8
Vol. - - -�1 Pg.
199,446
205
454,109
454,314
653,760
849,494
$ 1,503,254
CITY OF BRYAN AND BRAZOS COUNTY
ECONOMIC DEVELOPMENT FOUNDATION, INC.
BALANCE SHEET — GOVERNMENTAL FUND
SEPTEMBER 30, 2012
General
Fund
ASSETS
Cash $ 396,327
Prepaid expenses and other assets 3,333
TOTAL ASSETS $ 399,660
LIABILITIES
Accounts payable and accrued expenses $ 3,879
TOTAL LIABILITIES 3,879
FUND BALANCE
Non spendable - prepaid expenses 3,333
Assigned - contractual obligations 369,715
Unassigned 22,733
TOTAL FUND BALANCE 395,781
TOTAL LIABILITIES AND FUND BALANCE
The Notes to Financial Statements are
an integral part of this statement.
9
Vci— /,
$ 399,660
CITY OF BRYAN AND BRAZOS COUNTY
ECONOMIC DEVELOPMENT FOUNDATION, INC.
RECONCILIATION OF THE GOVERNMENTAL FUND
BALANCE SHEET TO THE STATEMENT OF NET ASSETS
SEPTEMBER 30, 2012
Total fund balance - governmental fund
Amounts reported for governmental activities in the statement of net
assets are different because:
Capital assets used in governmental activities are not current financial
resources and therefore are not reported in the governmental fund balance
sheet.
Long -term liabilities, including long -term debt payable are not due and
payable in the current period and therefore are not reported in the fund
financial statements.
Net assets of governmental activities
The Notes to Financial Statements are
an integral part of this statement.
10
%ZOC-l'
395,781
2,711,397
(1,603,924)
$ 1,503,254
CITY OF BRYAN AND BRAZOS COUNTY
ECONOMIC DEVELOPMENT FOUNDATION, INC.
STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE —
GOVERNMENTALFUND
YEAR ENDED SEPTEMBER 30, 2012
General
Fund
REVENUES
Investment earnings $ 205
Total revenue 205
EXPENDITURES
General government and administration
58,357
Debt service
Principal
242,508
Interest
86,301
Capital outlay
322,393
Total expenditures 709,559
Excess of expenditures over revenues (709,354)
Other financing sources
Contributions from the City of Bryan 115,977
Contributions from Brazos County 141,826
Proceeds from sale of land 807,699
Total other financing sources 1,065,502
Net change in fund balance 356,148
FUND BALANCE, beginning of year 39,633
FUND BALANCE, end of year $ 395,781
The Notes to Financial Statements are
an integral part of this statement.
11
i
CITY OF BRYAN AND BRAZOS COUNTY
ECONOMIC DEVELOPMENT FOUNDATION, INC.
RECONCILIATION OF THE STATEMENT OF REVENUES,
EXPENDITURES AND CHANGES IN FUND BALANCE OF
GOVERNMENTAL FUNDS TO THE STATEMENT OF ACTIVITIES
YEAR ENDED SEPTEMBER 30, 2012
Net change in fund balance - governmental fund $ 356,148
Amounts reported for governmental activities in the statement of activities
are different because:
Governmental funds report capital outlays as expenditures. However,
in the statement of activities the cost of those assets is allocated over
their estimated useful lives and reported as depreciation expense.
Capital outlay 322,393
Net book value of capital assets disposed (353,590) (31,197)
Current year long -term debt principal payments are expenditures in
the fund financial statements, but are shown as reductions in long-
term debt in the government -wide financial statements. 242,508
Current year interest is expensed in the fund financial statements, but
is capitalized in the government wide financial statements since the
interest is related to the construction of an industrial park.
Change in net assets of governmental activities
The Notes to Financial Statements are
an integral part of this statement.
12
86,301
$ 653,760
CITY OF BRYAN AND BRAZOS COUNTY
ECONOMIC DEVELOPMENT FOUNDATION, INC.
NOTES TO BASIC FINANCIAL STATEMENTS
NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Reporting Entity
The City of Bryan and Brazos County Economic Development Foundation Inc. (the
Foundation), is a Texas Transportation Code local government corporation formed by
the City of Bryan, Texas (the City) and Brazos County, Texas (the County) to promote,
develop, encourage and maintain employment, commerce, and economic development
in the City and the County.
The affairs of the Foundation are managed by a Board of Directors, which is composed
of nine persons including the County Judge of Brazos County and three other persons
appointed by the Commissioners' Court of Brazos County, the Mayor of the City of Bryan
and three other persons appointed by the City Council of the City of Bryan, and one
individual appointed by the Board of Directors of Twin Cities Endowment, Inc. However,
the director appointed by the Board of Directors of Twin Cities Endowment, Inc -, shall
have no voting rights except in the case of a deadlock in votes by the other directors.
The Foundation is reported as a joint venture, as defined by Governmental Accounting
Standards Board (GASB) Statement No. 14, The Financial Reporting Entity, of the City
and the County. The Foundation was formed pursuant to the provisions of Subchapter
D, Chapter 431 of the Texas Transportation Code, as amended.
The funding sources of the Foundation have come from contributions from Brazos
County and the City of Bryan, a grant from the Twin Cities Endowment Inc. and cash
contributions from Research Valley Partnership (RVP).
As required by accounting principles generally accepted in the United States of America,
these financial statements include the activities of the Foundation and any organizations
for which the Foundation is financially accountable or for which the nature and
significance of their relationship with the Foundation are such that exclusion would
cause the reporting entity's financial statements to be misleading or incomplete.
The definition of the reporting entity is based primarily on the notion of financial
accountability. A primary government is financially accountable for the organizations
that make up its legal entity. It is also financially accountable for legally separate
organizations if its officials appoint a voting majority of an organization's governing body
and either it is able to impose its will on that organization or there is a potential for the
organization to provide specific financial benefits to, or to impose specific financial
burdens on, the primary government. A primary government may also be financially
accountable for governmental organizations that are fiscally dependent on it.
13
CITY OF BRYAN AND BRAZOS COUNTY
ECONOMIC DEVELOPMENT FOUNDATION, INC.
NOTES TO BASIC FINANCIAL STATEMENTS
NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES — CONTINUED
Reporting Entity — Continued
A primary government has the ability to impose its will on an organization if it can
significantly influence the programs, projects, or activities of, or the level of services
performed or provided by, the organization. A financial benefit or burden relationship
exists if the primary government (a) is entitled to the organization's resources; (b) is
legally obligated or has otherwise assumed the obligation to finance the deficits of, or
provide financial support to, the organization; or (c) is obligated in some manner for the
debt of the organization. Some organizations are included as component units because
of their fiscal dependency on the primary government. An organization is fiscally
dependent on the primary government if it is unable to adopt its budget, levy taxes, set
rates or charges, or issue bonded debt without approval by the primary government.
Accordingly, the Foundation has no component units.
Government -Wide and Fund Financial Statements
The government -wide financial statements (the statement of net assets and the
statement of activities) report information on all of the activities of the Foundation.
Governmental activities are generally supported by operating contributions from the City
and the County. The activities of the Foundation are comprised only of governmental
activities.
The statement of activities demonstrates the degree to which the direct expenses of a
given program are offset by program revenues. Direct expenses are those that are
clearly identifiable with a specific program. Program revenues include 1) charges to
customers or applicants who purchase, use, or directly benefit from goods, services, or
privileges provided by a given program and 2) operating or capital grants and
contributions that are restricted to meeting the operational or capital requirements of a
particular program. Taxes and other items not properly included among program
revenues are reported instead as general revenues.
Fund Financial Statements
These statements present each major fund as a separate column on the fund
financial statements. Governmental funds are those funds through which most
governmental functions typically are financed. The measurement focus of
governmental funds is on the sources, uses and balance of current financial
resources. The Foundation has only one governmental fund, a General Fund, which
is a major governmental fund for financial reporting.
14
E_ Pg•-V---
CITY OF BRYAN AND BRAZOS COUNTY
ECONOMIC DEVELOPMENT FOUNDATION, INC.
NOTES TO BASIC FINANCIAL STATEMENTS
NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES –CONTINUED
Government -Wide and Fund Financial Statements – Continued
General Fund
The General Fund is the only operating fund of the Foundation. This fund is used to
account for all financial resources and expenditures of the Foundation. General
operating expenditures, fixed charges and capital acquisition and improvement costs
are paid from the General Fund.
Measurement Focus and Basis of Accounting
Measurement focus refers to what is being measured; basis of accounting refers to
when revenues and expenditures are recognized in the accounts and reported in the
financial statements. Basis of accounting relates to the timing of the measurement
made, regardless of the measurement focus applied.
The government -wide statements are reported using the economic resources
measurement focus and the accrual basis of accounting. The economic resources
measurement focus means all assets and liabilities (whether current or non - current) are
included on the statement of net assets and the operating statements present increases
(revenues) and decreases (expenses) in net total assets. Under the accrual basis of
accounting, revenues are recognized when earned. Expenses are recognized at the
time the liability is incurred.
Governmental fund financial statements are reported using the current financial
resources measurement focus and are accounted for using the modified accrual basis of
accounting. Under the modified accrual basis of accounting, revenues are recognized
when susceptible to accrual; i.e., when they become both measurable and available.
"Measurable" means the amount of the transaction can be determined and "available"
means collectible within the current period or soon enough thereafter to be used to pay
liabilities of the current period. The Foundation considers receivables collected within
sixty days after year -end to be available and recognizes them as revenues of the current
year. Expenditures are recorded when the related fund liability is incurred. However,
debt service expenditures are recorded only when payment is due.
Budgetary Control
The Board approves the financial budget for expenditures in the general fund. Although
the budget is approved by the Board, it is not considered legally adopted. Accordingly,
comparative budget to actual results are not presented in this report.
r_ /_ —..
VoL — /76 Pg. _��
CITY OF BRYAN AND BRAZOS COUNTY
ECONOMIC DEVELOPMENT FOUNDATION, INC.
NOTES TO BASIC FINANCIAL STATEMENTS
NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES —CONTINUED
Use of Estimates
In preparing financial statements in conformity with generally accepted accounting
principles, management is required to make estimates and assumptions that affect the
reported amount of assets and liabilities and the disclosure of contingent assets and
liabilities at the date of the financial statements and revenues and expenses during the
reporting period. Actual results could differ from these estimates.
Capital Assets
Capital assets are stated at the historical cost. Maintenance, repairs and minor
renewals and replacements are charged to operating expense, while major property
replacements and interest expense related to construction projects are capitalized. The
Foundation's only capital asset is land which is not depreciated.
Fund Balances and Net Assets
Government -Wide Financial Statements
Net assets on the statement of net assets include the following categories
Invested in capital assets, net of related debt — the component of net assets that reports
the difference between capital assets less both the accumulated depreciation and the
outstanding balance of debt, that is directly attributable to the acquisition, construction or
improvement of these capital assets.
Unrestricted —the difference between the assets and liabilities that is not reported in the
classification above.
Governmental Fund Financial Statements
The Foundation has adopted the provisions of GASB Statement No. 54, Fund Balance
Reporting and Government Fund Type Definitions (GASB 54). The objective of the
statement is to enhance the usefulness of fund balance information by providing clearer
fund balance classifications that can be more consistently applied and by clarifying the
existing government fund type definitions. The statement establishes fund balance
classifications that comprise a hierarchy based primarily on the extent to which a
government is bound to observe constraints imposed upon the use of the resources
reported in governmental funds. Fund balance classifications, under GASB 54 are non -
spendable, restricted, committed, assigned, and unassigned. These classifications
reflect not only the nature of funds, but also provide clarity to the level of restriction
placed upon fund balance. Fund balance can have different levels of constraint, such as
external versus internal compliance requirements.
Vol.
CITY OF BRYAN AND BRAZOS COUNTY
ECONOMIC DEVELOPMENT FOUNDATION, INC.
NOTES TO BASIC FINANCIAL STATEMENTS
NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES — CONTINUED
Fund Balances and Net Assets — Continued
Unassigned fund balance is a residual classification within the general fund. The
general fund should be the only fund that reports a positive unassigned balance. In all
other funds, unassigned is limited to negative residual fund balance.
In accordance with GASB 54, the Foundation classifies governmental fund balances as
follows:
Non - spendable — includes amounts that cannot be spent because they are either not in
spendable form, or, for legal or contractual reasons, must be kept intact.
Restricted — includes fund balance amounts that are constrained for specific purposes
which are externally imposed by providers, such as creditors or amounts restricted due
to constitutional provisions or enabling legislation. The Foundation had no restricted
fund balances at September 30, 2012.
Committed — includes fund balance amounts that are constrained for specific purposes
that are internally imposed by the Foundation through formal action in an open meeting
of the highest level of decision making authority. Committed fund balance is reported
pursuant to resolution passed by the Foundation's Board of Directors. The Foundation
had no committed fund balances at September 30, 2012.
Assigned — includes fund balance amounts that are self- imposed by the Foundation to
be used for a particular purpose. Fund balance can be assigned by the Foundation's
Board of Directors.
Unassigned — includes residual positive fund balance within the general fund which has
not been classified within the other above mentioned categories.
When both restricted and unrestricted fund balances are available for use, it is the
Foundation's policy to use restricted fund balance first, then unrestricted fund balance.
Furthermore, committed fund balances are reduced first, followed by assigned amounts
and then unassigned amounts when expenditures are incurred for purposes for which
amounts in any of those unrestricted fund balance classifications are available.
NOTE 2. CASH AND CASH EQUIVALENTS
The Foundation's cash is managed by the County and is deposited into an operating
account in the name of the Foundation. All cash balances at September 30, 2012 were held
at financial institutions and are secured by FDIC insurance.
7
Vol. Pg. �l%__
CITY OF BRYAN AND BRAZOS COUNTY
ECONOMIC DEVELOPMENT FOUNDATION, INC.
NOTES TO BASIC FINANCIAL STATEMENTS
NOTE 3. CAPITAL ASSETS
At September 30, 2012, capital assets consist of approximately 167 acres of land purchased
by the Foundation in April 2009.
The Foundation annually evaluates capital assets as required by GASB Statement No. 42,
Accounting for Financial Reporting for Impairment of Capital Assets and for Insurance
Recoveries. The statement provides guidance for determining if any assets have been
impaired and for calculating the appropriate write -downs in value for any assets found to be
impaired. No impairment losses were recorded by the Foundation for the year ended
September 30, 2012.
Capital asset activity for the year ended September 30, 2012 was as follows:
Governmental activities
Capital assets not being depreciated
Land
Total capital assets not
being depreciated
Governmental activities
capital assets, net
NOTE 4. LONG -TERM DEBT
Balance
September 30,
Balance
September 30,
2011 Additions Retirements 2012
$ 2,656,293 $ 408,694 $ (353,590) $ 2,711,397
2,656,293 408,694 (353,590) 2,711,397
$ 2,656,293 $ 408,694 _1_13 3,590 ) $ 2,711,397
At September 30, 2012, the Foundation's long term debt payable consisted of one note
payable to M.D. Wheeter, LTD issued in April 2009 with an interest rate of 4.75% with equal
payments due monthly through April 2019, when all unpaid principal and accrued but unpaid
interest is due.
Long -term debt activity for the year ended September 30, 2012 was as follows:
Balance Balance Due
Beginning End Within
of year Increase Decrease of year One Year
Governmental-type activities
Note payable $ 1,846,432 $ - $ 242.508 $ 1,603,924 $ 80,946
Total governmental -
type activities $ 1,846,432 $ - $ 242,508 $ 1,603,924 $ 80,948
1
Vol. /%r pg.
I
CITY OF BRYAN AND BRAZOS COUNTY
ECONOMIC DEVELOPMENT FOUNDATION, INC.
NOTES TO BASIC FINANCIAL STATEMENTS
NOTE 4. LONG -TERM DEBT — CONTINUED
In the statement of revenues, expenses and changes in fund balance for the year ended
September 30, 2012, interest expense is recorded in the amount of $86,301.
Debt service requirements to maturity for the note payable is summarized as follows:
Governmental Activities
Principal Interest Total
2013
$ 80,948
$ 74,446
$ 155,394
2014
84,563
70,530
155,093
2015
88,669
66,425
155,094
2016
92,973
62,120
155,093
2017
97,487
57,607
155,094
2018 -2019
1,159,284
81,440
1,240,724
Total
$ 1,603,924
$ 412,568
$ 2,016,492
NOTE 5. RELATED PARTY TRANSACTIONS
As previously noted in Note 1, the Foundation operates as part of a joint venture between
the City and the County. In addition to each entity's investment in the Foundation, each
entity is also entitled to a 50% ownership in the residual net assets of the Foundation. The
City and the County contributed $115,977 and $141,826, respectively, to the Foundation
during the year ended September 30, 2012.
NOTE 6. COMMITMENTS
During the year ended September 30, 2012 the Foundation entered into agreements with
the City of Bryan to reimburse the City up to $123,500 in connection with the construction of
a sewer line by the City (the Sewer Agreement) and $246,215 for reimbursement to the City
in connection with the construction of a rail spur by the City to the tract of land owned by the
Foundation (the Rail Spur Agreement). These amounts have not been paid to the City as of
September 30, 2012 and are shown as components of assigned fund balance on the
Foundation's Governmental Funds Balance Sheet.
19
VOL Pg.__ y�2
CITY OF BRYAN AND BRAZOS COUNTY
ECONOMIC DEVELOPMENT FOUNDATION, INC.
NOTES TO BASIC FINANCIAL STATEMENTS
NOTE 7. SUBSEQUENT EVENT
In December 2012 the Foundation's Board of Directors approved an amendment to the
Sewer Agreement discussed in Note 6. The amendment provides for an additional $50,240
to be reimbursed to the City in connection with the construction of the sewer line. However,
this additional amount will not be payable to the City until the Foundation sells any of its land
held.
During the year, the Foundation sold 25 acres of land to Gunler Foods, Inc. for the
development of a manufacturing facility. Associated site make ready costs are currently
under negotiation and could result in addition expenditures for the Foundation in FY13. Any
additional costs will be funded by the City and the County.
20
ry i
r?
F
2012 =2013
SALES & MARKETING PLAN
SECOND QUARTER - JANUARY TO MARCH
AC WLEDGED
y
Duane Peters Date
County Judge
I
Sales
Brazos County Expo - Quarterly Report
Second Quarter Data - January to March 2013
Multi- Day /Out of County Events held
Monster Truck Spectacular, January 5 (KBTX and The Eagle coverage)
County and District Clerks Banquet January 16
Construction Science Career Fair February 7 -8
Texas Mounted Shooters, February 23-25
US Team Roping Championship, March 1 -3
Diamonds & Dirt Barrel Horse Classic, March 11 -18
A &M Collegiate Rodeo March 22 -23.
1. Contacts /Inquiries
Number of individuals /Groups contacted - 114 (First Quarter 81)
Number of Events Booked - 22
• Paradigm Liaison Services Seminar March 2013
• Health Science Center Disaster Day March 2013
• K12 Testing April & May 2013
• Beta Tau Omega Banquet April 2013
• Texas A &M Computer Science and Engineering Banquet April 2013
• Parent's Weekend Banquet April 2013
• Coach Blair Special Olympic Charities Banquet May 2013
• Capital Farm Credit Conference May 2013
• Roping for Hoot Benefit Roping May 2013
• Region 6 Walking Horse Show June 2013
• Lone Star Bowhunters Association Annual Banquet June 2013
• 1 s Annual Big Reach Rodeo June 2013
• Gulf Coast Donkey and Mule Show November 2013
• High Caliber Gun and Knife Show March 2014
• American Dexter Cattle National Show June 2014
• Australian Shepherd Club of America National Show November 2014
• Wedding Receptions - 6
2. Current Leads
• Muster of the Regiments April 2013
• ALPFA Banquet April 2013
• American Cornhole Tournament January 2014
• Deepwater Team Roping February 2014
• Brazos Valley Ducks Unlimited Spring 2014
• National Jr. Brangus Show July 2014
• BMX National Event 2014
• Military Vehicle Preservation Association Summer 2015
• South West Reined Cow Horse Show
• Texas Shorthorn Association Springj,40W doll
Vol. Ilk pg. �.SJ
3. Retained Business
22 out of 31 events have rebooked. At least 3 more are in the process of
determining a 2014 date.
Marketing
1, Website Stats (January 1 to March 31, 2013)
Visits and Visitors - 5,201 visits from 3,964 visitors in 457 cities
New Visitors - 3,545 or 68.16%
Returning Visitors - 1,656 or 31.84%
Average # of Pages Viewed per Visit -4.107
Total Page Views- 21,348
Average Time on Site per Visit - 00:02:46
Location - Top 6 visitor cities and number of visits
College Station -1,769
Houston - 553
New York City, NY - 551
Bryan - 435
Not set - 271
Stockbridge, MA - 96
Dallas - 91
Mobile - Top 5 devices and number of visits
iPhone - 952
iPad - 405
Undetermined - 49
Motorola DroidX - 49
Samsung Galaxy - 21
HTC EVO - 20
Traffic Sources - How visitors find our website and number of visits
#1 - Search (search engines Google, Yahoo, Bing, etc.) - 3,079 or 59.28%
#2 - Referring (other websites linking to ours) - 728 or 14.0%
#3 - Direct (typing our url directly into their web browser) - 1,348 or 25.92%
Content -Top 5 pages visited and number of views
Home Page - 4,814
Calendar - 3,275
Winter Nat'l Monster Truck -1,598
Facility - 586
Contacts - 584
The following websites are updated:
Twitter.com - Followers 1,203
Google Places - 7,051 impressions, 3,761 actions
Fl. /1 � P9•_ -�`
Community Calendars Updated
The Eagle.com Southwest Horse Trader
BCS CVB Insite
KBTX Facebook
KAGS Texas Country Reporter
Texas Coop Magazine Texas Brazos Trail
WTAW Best Arenas
.. • n. -
Facebook.com - Likes 1,219 with a total of 478,070 friends of fans
Facebook Reach (Statistics from Direct Page Analysis)
Overall
15,560 USA
148 New Zealand
40 Japan
By City
4,817 Bryan /College Station
610 Houston
382 Dallas
380 Austin
223 San Antonio
3. Advertising
Full page Texas Meeting and Planners Guide (Spring Issue)
Quarter page Brazos Valley Bride (Spring Issue)
Full Page Cowboy Sports News (February)
Quarter Page Southwest Horse Trader (March)
Half page CVB Visitors Guide 2013
Central Texas Dressage Website
Southwest Horse Trader Website
Facebook Promotion
4. Media Day
Invited media and influentials to Expo for opening day of Diamonds & Dirt
Barrel Horse Classic, March 13, resulting coverage from television, KAGS, KBTX,
Fox 28; radio, Bryan Broadcasting and Clear Channel Communications; print,
The Eagle and Barrel Horse News.
Vol.
FY 2013 Third Quarter Sales and Marketing Preview
Advertisina
Quarter page Southwest Horse Trader (May)
Facebook Advertisements
Online ads for 2013
QuarterHorseNews.com
Texas Meeting & Events
Prospective Client Visits - we will be contacting prospective clients and making visits
to work on new events coming to the Expo.
Multi -Day /Out of County Events to be held
Texas Quarter Horse Association Aggie Super Circuit/ Champion of Champions
April 9 -14 (Expect 1,700 horses through the course of the week)
Parent's Weekend Banquets: 5 -April 13
Lion's Club Rodeo - April 18-20
Central Texas Festival of Miniature Horses - April 26 -28
Texas Science Olympiad - May 3
Wrap N 3 Barrel Race May 3-5
Texas Junior Livestock Association Clinic /Show - May 3 -5
Special Olympics of Texas Equestrian Competition - May 16 -19
US Team Roping Championship Affiliate - Big Loop /Big Money - May 17 -19
Capital Farm Credit Conference - May 23 -24
Central Texas Showcase of Miniature Horses - May 24-26
Houston Dressage Society Summer Horse Show - May 30 -June 2
Texas Junior Limousin State Show - May 31 -June 2
Texas A &M Equestrian Preparatory Clinic - June 7 -9
Region 6 Walking Horse Show - June 7 -9
Texas Junior Simmental /Simbroh Association State Show - June 13-16
Southwestern Donkey & Mule Society Shoot Out - June 13-16
Lone Star Bowhunters Association Annual Banquet - June 22
District 9 Horse Show June 25-27
1st Annual Big Reach Rodeo - June 28-30
Vol. - -� / O Pg•
Laura Taylor Davis
Brazos County Treasurer
Idavisfco brasga tx.w
DATE: April 10, 2013
TO: Hon. Duane Peters, County Judge
Hon. Lloyd Wassermann, Commissioner
Non. Sammy Catalina, Commissioner
Hon, Kenny Mallard, Commissioner
Hon, Irma Cauley, Commissioner
Candy Gallego, Administrative Assistant
FROM: Laura Taylor Davis, County Treasurer
RE: Quarter Ending 03/31/2013 Investment Report
200 S. Texas Avenue, Ste 240
Bryan, Texas 77808
Tel; 0784814845
ACKNOWLEDGED
Duarte Peters Date
County Judge
This report is made in accordance with provisions of Gov.Code 2256, The Public Funds Investment Act, which
requires quarterly reporting of investment transactions to the Commissioners' Court.
The Brazos County Investment portfolio earned an average yield of 0,0967% on the quarterly average
balance of $2.350,027.64 invested with TexPool for the period ending 03/31/2013. Investment interest
deposited during the quarter was $574.25 for a total year -to -date interest of $1,507.17. Actual ending
balance for March 31, 2013 was $2,350,223.07.
The average rate of interest earned on the depository checking account balances for the quarter ending
03/31/2013 was 0.4300° netting $93,069.61 on an average depository investable balance of
$ 87,825,809.90.
Total year -to -date interest earned: $159,941.56
Investment Strategy
Interesting commentary from the TexPooi April 2013 newsletter....
On the domestic economic front, we continue to see promising signs the recovery is kicking into higher gear. The housing market picked
up steam, with better pricing, lower inventory and fewer regional issues, and sales of existing homes and housing starts showing increases.
Unemployment was down, with the four -week moving average for unemployment claimsdropping to just under 340,000, a new low
In the recovery. The most recent Federal Open Market Committee (FOMQ meeting statement produced very little in the way of
change, however. The statement reiterated the Fed's commitment to keep to a o% to 0.25% federal funds target as long as
unemployment remains above 6.5% and projected Inflation runs no more then a half point above its 2% target. The Fed's
acknowledgment of improving conditions, however, sparked speculation it might consider, at some point in 2013, scaling
back its monthly purchases of $85 billion in longer -term Treasury and agency mongagabacked securities. While any real movement
in the fed funds rate Is not likely until 2014, the Fed's acknowledgment of economic gains has got markets thinking more seriously
about when —and how —the Fed will bring an end to QE.
FO I Pg. y -�
The Brazos County Investment Strategy will remain unchanged, keeping investments very short - termed &
liquid. With the safety of principal as the foremost objective of the County's investment policy followed by
liquidity and yield - it seems prudent to continue keeping the majority of available funds in the County's
depository where all funds ore 110% collateralized.
For diversification the County has an investment account with TexPool that provides the safety of an
overnight market.
Brazos County's depository contract earns .35% above the 90 day T -81M
Summary of Portfolio Changes
The deposit of interest is the only portfolio change to balances at this time and the Weighted Average
Maturity of investments remains at 1 day due to the liquidity of funds invested with TexPool and on deposit at
CitiBank of Texas
FY 2013 INTEREST RATES AND EARNINGS BY MONTH
Attached are the following reports:
1) Cost Amount Summary of Investments by Fund
2) TexPool Quarter End Activity Report
3) Investments by Fund Group and Strategy Type
To the best of our knowledge the investment portfolio in this report conforms in all respects to the
Investment Policy of Brazos County and is being managed under the investment strategy of said policy as
approved by the Commissioner's Court of Brazos County.
i ,
Laura Taylor DdVis, County Treasurer, CIO Date
(Xd/a l �,�
T rri White, Chief Deputy Treasurer, CIO Date
M
Vol. — 170 F9 /� 0
TexPool
Interest
Cking Acct
Earnings
Interest
Rate
Interest
Credit Rate
October 2012
330.52
0.1657
20,917.24
0.4600
November 2012
301.96
0.1600
20,760.88
0.4500
December 2012
300.44
0.1500
23,686.66
0.4400
Q/E 12/31/2012
932.92
0.1586
65,364.78
0.4500
January 2013
196.86
0.1000
30,086.84
0.42
February 2013
168.48
0.0900
29,428.06
0.42
March 2013
208.91
0.1000
33,554.71
0.45
Q/E 03/31/2013
574.25
0.0967
93,069.61
0.4300
Attached are the following reports:
1) Cost Amount Summary of Investments by Fund
2) TexPool Quarter End Activity Report
3) Investments by Fund Group and Strategy Type
To the best of our knowledge the investment portfolio in this report conforms in all respects to the
Investment Policy of Brazos County and is being managed under the investment strategy of said policy as
approved by the Commissioner's Court of Brazos County.
i ,
Laura Taylor DdVis, County Treasurer, CIO Date
(Xd/a l �,�
T rri White, Chief Deputy Treasurer, CIO Date
M
Vol. — 170 F9 /� 0
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TEXPOOL QUARTER ENDING 03/31/2013 ACTIVITY REPORT
FUND 1- POOLED FUND GROUP
Vol. 7d—
INVESTMENTS BY FUND GROUP AND STRATEGY TYPE
BOOK VALUE OF ALL INVESTED FUNDS FOR MARCH 2013 $ 2,350,223.07
Vol.
CITY OF BRYAN AND BRAZOS COUNTY ECONOMIC
DEVELOPMENT FOUNDATION, INC.
FINANCIAL REPORT
SEPTEMBER 30, 2012
ACKNOWLEDGED
Duane Peters Date
County Judge
CONTENTS
INDEPENDENT AUDITOR'S REPORT .................
MANAGEMENT'S DISCUSSION AND ANALYSIS
FINANCIAL STATEMENTS
Statement of Net Assets ....................
Statement of Activities ...................
Balance Sheet — Governmental Fund
Reconciliation of the Governmental Fund Balance Sheet
to the Statement of Net Assets ............ ...............................
Statement of Revenues, Expenditures and Changes in
Fund Balance — Governmental Fund ... ...............................
Reconciliation of the Statements of Revenues, Expenditures
and Changes in Fund Balance of Governmental Fund to
the Statement of Activities ................... ...............................
Notes to the Basic Financial Statements ...............................
Page
... 1
2
..7
..... ............................... 8
...... ..............................9
........................ 10
................ .............................11
................ .............................12
Vol._
.....13
weaveIA4p-
INDEPENDENT AUDITOR'S REPORT
To the Board of Directors
City of Bryan and Brazos County Economic Development Foundation, Inc.
Bryan, Texas
We have audited the accompanying financial statements of the governmental activities and
each major fund of the City of Bryan and Brazos County Economic Development Foundation,
Inc. (the Foundation), as of and for the year ended September 30, 2012, as listed in the table of
contents. These financial statements are the responsibility of the Foundation's management.
Our responsibility is to express opinions on these financial statements based on our audit.
We conducted our audit in accordance with auditing standards generally accepted in the United
States of America. Those standards require that we plan and perform the audit to obtain
reasonable assurance about whether the financial statements are free of material misstatement.
An audit includes examining, on a test basis, evidence supporting the amounts and disclosures
in the financial statements. An audit also includes assessing the accounting principles used and
significant estimates made by management, as well as evaluating the overall financial statement
presentation. We believe that our audit provide a reasonable basis for our opinions.
In our opinion, the basic financial statements referred to above present fairly, in all material
respects, the respective financial position of the governmental activities and each major fund of
the Foundation, as of September 30, 2012, and the changes in financial position for the year
then ended in conformity with accounting principles generally accepted in the United States of
America.
Accounting principles generally accepted in the United States of America require that the
management's discussion on pages 2 through 6 be presented to supplement the basic financial
statements. Such information, although not a part of the basic financial statements, is required
by the Governmental Accounting Standards Board, who considers it to be an essential part of
financial reporting for placing the basic financial statements in an appropriate operational,
economic, or historical context. We have applied certain limited procedures to the required
supplementary information in accordance with auditing standards generally accepted in the
United States of America, which consisted of inquiries of management about the methods of
preparing the information and comparing the information for consistency with management's
responses to our inquiries, the basic financial statements, and other knowledge we obtained
during our audit of the basic financial statements. We do not express an opinion or provide any
assurance on the information because the limited procedures do not provide us with sufficient
evidence to express an opinion or provide any assurance.
e! )sat,Pn a+J Jrd ? ,r;f P
WEAVER AND TIDWELL, L.L.P.
Houston, Texas
March 1, 2013
ANINDEPENDENT WEAVER AND TIDWELL LLP HOUSTON
MEMBER OF BAKER TILLY CERTIFIED PUBLIC ACCOUNTANTS AND CONSULTANTS 24 GREENWAY PLAZA, SUITE 1800, HOUSTON, TX 77846
INTERNATIONAL WWW.WEAVERLLP.COM P:(713)8508787 F:(713)8501673
Vol. 17-e Pg. /D 6
CITY OF BRYAN AND BRAZOS COUNTY
ECONOMIC DEVELOPMENT FOUNDATION, INC.
MANAGEMENT'S DISCUSSION AND ANALYSIS
YEAR ENDED SEPTEMBER 30, 2012
The City of Bryan and Brazos County Economic Development Foundation Inc. (the Foundation),
is a Texas Transportation Code local government corporation formed by the City of Bryan,
Texas (the City) and Brazos County, Texas (the County) to promote, develop, encourage and
maintain employment, commerce, and economic development in the City and the County.
The affairs of the Foundation are managed by a Board of Directors, which is composed of nine
persons including the County Judge of Brazos County and three other persons appointed by the
Commissioners' Court of Brazos County, the Mayor of the City of Bryan and three other persons
appointed by the City Council of the City of Bryan, and one individual appointed by the Board of
Directors of Twin Cities Endowment, Inc. However, the director appointed by the Board of
Directors of Twin Cities Endowment, Inc., shall have no voting rights except in the case of a
deadlock in votes by the other directors.
In 2009, the Foundation purchased 191 acres of land in north Brazos County to be developed
as a business park. The business park, known as Texas Triangle Park is currently the primary
focus for economic development for the Foundation.
As management of the City of Bryan and Brazos County Economic Development Foundation,
Inc. (the Foundation), we offer readers of the Foundation's financial statements this narrative
overview and analysis of the financial activities of the Foundation for the fiscal year ended
September 30, 2012.
This discussion and analysis is intended to serve as an introduction to the Foundation's basic
financial statements.
Financial Highlights
• Assets exceed liabilities by $1,503,254 (net assets)
• Unrestricted net assets were $395,781
Overview of the Financial Statements
This discussion and analysis are intended to serve as an introduction to the Foundation's basic
financial statements. The Foundation's basic financial statements are comprised of three
components: 1) government -wide financial statements, 2) fund financial statements and
3) notes to the financial statements.
Government -wide Financial Statements
The government -wide financial statements are designed to provide readers with a broad
overview of the Foundation's finances, in a manner similar to a private- sector business.
The statement of net assets presents all the Foundation's assets and liabilities, with the
difference between the two reported as net assets. Over time, increases or decreases in net
assets may serve, to some extent, as an indicator of whether the Foundation's financial position
is improving or deteriorating.
Vol. __� � Pr,. AQ
CITY OF BRYAN AND BRAZOS COUNTY
ECONOMIC DEVELOPMENT FOUNDATION, INC.
MANAGEMENT'S DISCUSSION AND ANALYSIS
YEAR ENDED SEPTEMBER 30, 2012
(CONTINUED)
The statement of activities presents information showing how the Foundation's net assets
changed during the most recent fiscal year. All changes in net assets are reported as soon as
the underlying event giving rise to the change occurs, regardless of the timing of related cash
flows. Thus, revenues and expenses reported in this statement may be for items that will only
result in cash flows in future fiscal periods.
The government -wide financial statements can be found on pages 7 -8 of this report.
Fund Financial Statements
The financial statements are prepared on the basis of funds. A fund is a self balancing grouping
of related accounts that is used to report and maintain control over resources that have been
segregated for specific activities or objectives. The Foundation, a local government corporation
formed by the City of Bryan, Texas and Brazos County, Texas, uses fund accounting to ensure
and demonstrate compliance with finance - related legal and local policy requirements. The
Foundation consists of only one fund, the General Fund.
Governmental Funds. Governmental funds are used to account for the functions reported as
governmental activities in the government -wide financial statements. However, unlike the
government -wide financial statements, governmental fund financial statements focus on
near -term inflows and outflows of resources, as well as on balances of resources available to
meet obligations at the end of the fiscal year. Such information may be useful in evaluating a
government's near -term financing requirements.
Because the focus of governmental funds is narrower than that of the government -wide financial
statements, it is useful to compare the information presented for the governmental fund with
similar information presented for governmental activities in the government -wide financial
statements. By doing so, readers may better understand the long -term impact of the
Foundation's near -term financing activities. Both the governmental fund balance sheet and the
governmental fund statement of revenues, expenditures and changes in fund balances provide
a reconciliation to facilitate this comparison between the governmental fund and governmental
activities.
The Foundation maintains one governmental fund and adopts an annual appropriation budget
for this fund.
The basic governmental fund financial statements can be found on pages 9 -12 of this report.
Notes to the Financial Statements
The notes provide additional information essential to a full understanding of the data provided in
the government -wide and fund financial statements. The notes to the financial statements can
be found on pages 13 -20 of this report.
CITY OF BRYAN AND BRAZOS COUNTY
ECONOMIC DEVELOPMENT FOUNDATION, INC.
MANAGEMENT'S DISCUSSION AND ANALYSIS
YEAR ENDED SEPTEMBER 30, 2012
(CONTINUED)
Government -wide Financial Analysis
As noted earlier, net assets may serve over time as a useful indicator of financial position. In
the case of the Foundation, assets exceed liabilities by $1,503,254 at September 30, 2012,
which was an increase of $653,760 or 77.0% from the prior year. This is primarily related to
increases in capital assets and retirement of long -term liabilities. The largest portion of the
Foundation's net assets is invested in capital assets net of related debt which is 73.7% of total
net assets at September 30, 2012. Unrestricted net assets grew by $356,148 or 898.6 %.
2012 2011
Current assets $ 399,660 $ 71,402
Capital assets 2,711,397 2,656,293
Total assets 3,111,057 2,727,695
Long -term liabilities 1,522,976 1,777,557
Other liabilities 84,827 100,644
Total liabilities 1,607,803 1,878,201
Net assets
Invested in capital assets 1,107,473 809,861
net of related debt
Unrestricted 395,781 39,633
Total net assets $ 1,503,254 $ 849,494
Governmental Activities
2012 2011
Revenue:
Program revenue
Operating grants and contributions $ 257,803 $ 244,093
General revenues:
Investment earnings 205 30
Gain on disposition of capital assets 454,109 -
Total revenues 712,117 244,123
Expenses:
General government 58,357 44,344
Increase in net assets 653,760 199,779
Net assets, beginning of year 849,494 649,715
Net assets, end of year $ 1,503,254 $ 849,494
Vol. z % li pg. -� J --
CITY OF BRYAN AND BRAZOS COUNTY
ECONOMIC DEVELOPMENT FOUNDATION, INC.
MANAGEMENT'S DISCUSSION AND ANALYSIS
YEAR ENDED SEPTEMBER 30, 2012
(CONTINUED)
Total revenue from operating grants and contributions increased $13,710 or 5.6% and total
general government expenses increased $14,013 or 31.6 %. The increase in expenses is
related to increased advertising and professional fees.
General Fund Budgetary Highlights
Revenue for fiscal year ended September 30, 3012 consisted of investment earnings of $205.
Contributions from the City of Bryan and Brazos County were $115,977 and $141,826
respectively and equaled the budgeted amounts for contributions.
Operating expenditures for the year totaled $58,357 and were $44,353 or 43.2% less than
budget. This savings occurred because no site cleanup was incurred and the marketing plan
was not completed during fiscal year 2012. Audit and legal fees were incurred and paid during
fiscal year 2012.
During the year, the Foundation recorded a gain on disposal of capital assets of $454,109
resulting from the sale of 25 acres of land in Texas Triangle Park to Gunler Foods, Inc. for
development as a manufacturing facility.
Capital Asset and Debt Administration
Capital Assets. The Foundation's investment in capital assets for its governmental activities as
of September 30, 2012 was $2,711,397, an increase of $55,104 or 2.1 %. This investment in
capital assets consists of approximately 167 acres of land.
Additional information on the Foundation's capital assets can be found in Note 3 to the financial
statements on page 18 of this report.
Long -Term Debt. At the end of fiscal year 2012, the Foundation had total debt outstanding of
$1,603,924. This debt was entirely comprised of one note payable, secured by the land
purchased by the Foundation. During FY 12, the Foundation's total debt decreased by
$242,508 or 13.1 %.
Additional information on the Foundation's long -term debt can be found in Note 4 to the financial
statements on pages 18 -19 of this report.
Pg. //b
CITY OF BRYAN AND BRAZOS COUNTY
ECONOMIC DEVELOPMENT FOUNDATION, INC.
MANAGEMENT'S DISCUSSION AND ANALYSIS
YEAR ENDED SEPTEMBER 30, 2012
(CONTINUED)
Economic Factors and Next Year's Budget
Although Brazos County and the City of Bryan have felt the effects of the economic downturn
over the past few years, the area has been sheltered to some degree by the presence of Texas
A & M University, the health industry and other key economic contributors. Brazos County is
centrally located between Houston, Dallas and Austin, which are respectively ranked fourth,
ninth and fourteenth in population in the nation. This central location is one factor that makes
this area an attractive location for the Foundation's current business park project. The planned
business park encompasses 167 acres and will include a railroad spur. The Foundation's goals
are to attract quality businesses, encourage and maintain employment, and expand both
entities' tax base through Foundation activities.
The board of directors approved the 2013 budget on August 16, 2012. The 2013 budget is
$331,009 or 24.8% greater than the original FY 2012 budget.
Requests for Information
This financial report is designed to provide a general overview of the Foundation's finances for
all of those with an interest in its finances. Questions concerning any of the information
provided in this report or requests for additional financial information should be addressed to
Jason Bienski, City of Bryan Mayor, 200 South Texas Avenue Suite 332, Bryan, Texas 77803.
CITY OF BRYAN AND BRAZOS COUNTY
ECONOMIC DEVELOPMENT FOUNDATION, INC.
STATEMENT OF NET ASSETS
SEPTEMBER 30, 2012
TOTAL ASSETS 3,111,057
LIABILITIES
Accounts payable and accrued expenses 3,879
Noncurrent liabilities
Due within one year 80,948
Due in more than one year 1,522,976
TOTAL LIABILITIES 1,607,803
NET ASSETS
Invested in capital assets, net of related debt 1,107,473
Unrestricted 395,781
TOTAL NET ASSETS $ 1,503,254
The Notes to Financial Statements are
an integral part of this statement.
7
Governmental
Activities
ASSETS
Cash
$ 396,327
Prepaid expenses and other assets
3,333
Capital assets
Land
2,711,397
TOTAL ASSETS 3,111,057
LIABILITIES
Accounts payable and accrued expenses 3,879
Noncurrent liabilities
Due within one year 80,948
Due in more than one year 1,522,976
TOTAL LIABILITIES 1,607,803
NET ASSETS
Invested in capital assets, net of related debt 1,107,473
Unrestricted 395,781
TOTAL NET ASSETS $ 1,503,254
The Notes to Financial Statements are
an integral part of this statement.
7
Program Activities
Governmental activities
General government and
administration
Total primary government
CITY OF BRYAN AND BRAZOS COUNTY
ECONOMIC DEVELOPMENT FOUNDATION, INC.
STATEMENT OF ACTIVITIES
YEAR ENDED SEPTEMBER 30, 2012
$ 58,357 $ $ 257,803 $
General Revenues
Investment earnings
Gain on disposition of capital assets
The Notes to Financial Statements are
an integral part of this statement.
Total general revenues
Change in net assets
Net assets - beginning of year
Net assets - end of year
8
199,446
205
454,109
454,314
653,760
849,494
$ 1,503,254
Net(Expenses)
Revenue and
Changes in
Program Revenues
Net Assets
Fees, Fines
Operating Capital
and Charges
Grants and Grants and
Governmental
Expenses for Services
Contributions Contributions
Activities
$ 58,357 $
$ 257,803 $
$ 199,446
$ 58,357 $ $ 257,803 $
General Revenues
Investment earnings
Gain on disposition of capital assets
The Notes to Financial Statements are
an integral part of this statement.
Total general revenues
Change in net assets
Net assets - beginning of year
Net assets - end of year
8
199,446
205
454,109
454,314
653,760
849,494
$ 1,503,254
CITY OF BRYAN AND BRAZOS COUNTY
ECONOMIC DEVELOPMENT FOUNDATION, INC.
BALANCE SHEET — GOVERNMENTAL FUND
SEPTEMBER 30, 2012
General
Fund
ASSETS
Cash $ 396,327
Prepaid expenses and other assets 3,333
TOTAL ASSETS $ 399,660
LIABILITIES
Accounts payable and accrued expenses $ 3,879
TOTAL LIABILITIES 3,879
FUND BALANCE
Non spendable - prepaid expenses 3,333
Assigned - contractual obligations 369,715
Unassigned 22,733
TOTAL FUND BALANCE 395,781
TOTAL LIABILITIES AND FUND BALANCE
The Notes to Financial Statements are
an integral part of this statement.
9
EVOA. - -� / Pq //�z
$ 399,660
CITY OF BRYAN AND BRAZOS COUNTY
ECONOMIC DEVELOPMENT FOUNDATION, INC.
RECONCILIATION OF THE GOVERNMENTAL FUND
BALANCE SHEET TO THE STATEMENT OF NET ASSETS
SEPTEMBER 30, 2012
Total fund balance - governmental fund
Amounts reported for governmental activities in the statement of net
assets are different because:
Capital assets used in governmental activities are not current financial
resources and therefore are not reported in the governmental fund balance
sheet.
Long -term liabilities, including long -term debt payable are not due and
payable in the current period and therefore are not reported in the fund
financial statements.
Net assets of governmental activities
The Notes to Financial Statements are
an integral part of this statement.
10
Vol. Pg.
395,781
2,711,397
(1,603,924)
$ 1,503,254
CITY OF BRYAN AND BRAZOS COUNTY
ECONOMIC DEVELOPMENT FOUNDATION, INC.
STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE —
GOVERNMENTALFUND
YEAR ENDED SEPTEMBER 30, 2012
REVENUES
Investment earnings
Total revenue
EXPENDITURES
General government and administration
Debt service
Principal
Interest
Capital outlay
Total expenditures
Excess of expenditures over revenues
Other financing sources
Contributions from the City of Bryan
Contributions from Brazos County
Proceeds from sale of land
Total other financing sources
Net change in fund balance
FUND BALANCE, beginning of year
FUND BALANCE, end of year
The Notes to Financial Statements are
an integral part of this statement.
11
General
Fund
$ 205
205
58,357
242,508
86,301
322,393
709,559
(709,354)
115,977
141,826
807,699
1,065,502
356,148
39,633
$ 395,781
CITY OF BRYAN AND BRAZOS COUNTY
ECONOMIC DEVELOPMENT FOUNDATION, INC.
RECONCILIATION OF THE STATEMENT OF REVENUES,
EXPENDITURES AND CHANGES IN FUND BALANCE OF
GOVERNMENTAL FUNDS TO THE STATEMENT OF ACTIVITIES
YEAR ENDED SEPTEMBER 30, 2012
Net change in fund balance - governmental fund $ 356,148
Amounts reported for governmental activities in the statement of activities
are different because:
Governmental funds report capital outlays as expenditures. However,
in the statement of activities the cost of those assets is allocated over
their estimated useful lives and reported as depreciation expense.
Capital outlay 322,393
Net book value of capital assets disposed (353,590) (31,197)
Current year long -term debt principal payments are expenditures in
the fund financial statements, but are shown as reductions in long-
term debt in the government -wide financial statements. 242,508
Current year interest is expensed in the fund financial statements, but
is capitalized in the government wide financial statements since the
interest is related to the construction of an industrial park.
Change in net assets of governmental activities
The Notes to Financial Statements are
an integral part of this statement.
12
86,301
$ 653,760
CITY OF BRYAN AND BRAZOS COUNTY
ECONOMIC DEVELOPMENT FOUNDATION, INC.
NOTES TO BASIC FINANCIAL STATEMENTS
NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Reporting Entity
The City of Bryan and Brazos County Economic Development Foundation Inc. (the
Foundation), is a Texas Transportation Code local government corporation formed by
the City of Bryan, Texas (the City) and Brazos County, Texas (the County) to promote,
develop, encourage and maintain employment, commerce, and economic development
in the City and the County.
The affairs of the Foundation are managed by a Board of Directors, which is composed
of nine persons including the County Judge of Brazos County and three other persons
appointed by the Commissioners' Court of Brazos County, the Mayor of the City of Bryan
and three other persons appointed by the City Council of the City of Bryan, and one
individual appointed by the Board of Directors of Twin Cities Endowment, Inc. However,
the director appointed by the Board of Directors of Twin Cities Endowment, Inc -, shall
have no voting rights except in the case of a deadlock in votes by the other directors.
The Foundation is reported as a joint venture, as defined by Governmental Accounting
Standards Board (GASB) Statement No. 14, The Financial Reporting Entity, of the City
and the County. The Foundation was formed pursuant to the provisions of Subchapter
D, Chapter 431 of the Texas Transportation Code, as amended.
The funding sources of the Foundation have come from contributions from Brazos
County and the City of Bryan, a grant from the Twin Cities Endowment Inc. and cash
contributions from Research Valley Partnership (RVP).
As required by accounting principles generally accepted in the United States of America,
these financial statements include the activities of the Foundation and any organizations
for which the Foundation is financially accountable or for which the nature and
significance of their relationship with the Foundation are such that exclusion would
cause the reporting entity's financial statements to be misleading or incomplete.
The definition of the reporting entity is based primarily on the notion of financial
accountability. A primary government is financially accountable for the organizations
that make up its legal entity. It is also financially accountable for legally separate
organizations if its officials appoint a voting majority of an organization's governing body
and either it is able to impose its will on that organization or there is a potential for the
organization to provide specific financial benefits to, or to impose specific financial
burdens on, the primary government. A primary government may also be financially
accountable for governmental organizations that are fiscally dependent on it.
13
Vol,
CITY OF BRYAN AND BRAZOS COUNTY
ECONOMIC DEVELOPMENT FOUNDATION, INC.
NOTES TO BASIC FINANCIAL STATEMENTS
NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES — CONTINUED
Reporting Entity — Continued
A primary government has the ability to impose its will on an organization if it can
significantly influence the programs, projects, or activities of, or the level of services
performed or provided by, the organization. A financial benefit or burden relationship
exists if the primary government (a) is entitled to the organization's resources; (b) is
legally obligated or has otherwise assumed the obligation to finance the deficits of, or
provide financial support to, the organization; or (c) is obligated in some manner for the
debt of the organization. Some organizations are included as component units because
of their fiscal dependency on the primary government. An organization is fiscally
dependent on the primary government if it is unable to adopt its budget, levy taxes, set
rates or charges, or issue bonded debt without approval by the primary government.
Accordingly, the Foundation has no component units.
Government -Wide and Fund Financial Statements
The government -wide financial statements (the statement of net assets and the
statement of activities) report information on all of the activities of the Foundation.
Governmental activities are generally supported by operating contributions from the City
and the County. The activities of the Foundation are comprised only of governmental
activities.
The statement of activities demonstrates the degree to which the direct expenses of a
given program are offset by program revenues. Direct expenses are those that are
clearly identifiable with a specific program. Program revenues include 1) charges to
customers or applicants who purchase, use, or directly benefit from goods, services, or
privileges provided by a given program and 2) operating or capital grants and
contributions that are restricted to meeting the operational or capital requirements of a
particular program. Taxes and other items not properly included among program
revenues are reported instead as general revenues.
Fund Financial Statements
These statements present each major fund as a separate column on the fund
financial statements. Governmental funds are those funds through which most
governmental functions typically are financed. The measurement focus of
governmental funds is on the sources, uses and balance of current financial
resources. The Foundation has only one governmental fund, a General Fund, which
is a major governmental fund for financial reporting.
14
Vol. _1 �° r9
CITY OF BRYAN AND BRAZOS COUNTY
ECONOMIC DEVELOPMENT FOUNDATION, INC.
NOTES TO BASIC FINANCIAL STATEMENTS
NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES — CONTINUED
Government -Wide and Fund Financial Statements — Continued
General Fund
The General Fund is the only operating fund of the Foundation. This fund is used to
account for all financial resources and expenditures of the Foundation. General
operating expenditures, fixed charges and capital acquisition and improvement costs
are paid from the General Fund.
Measurement Focus and Basis of Accounting
Measurement focus refers to what is being measured; basis of accounting refers to
when revenues and expenditures are recognized in the accounts and reported in the
financial statements. Basis of accounting relates to the timing of the measurement
made, regardless of the measurement focus applied.
The government -wide statements are reported using the economic resources
measurement focus and the accrual basis of accounting. The economic resources
measurement focus means all assets and liabilities (whether current or non - current) are
included on the statement of net assets and the operating statements present increases
(revenues) and decreases (expenses) in net total assets. Under the accrual basis of
accounting, revenues are recognized when earned. Expenses are recognized at the
time the liability is incurred.
Governmental fund financial statements are reported using the current financial
resources measurement focus and are accounted for using the modified accrual basis of
accounting. Under the modified accrual basis of accounting, revenues are recognized
when susceptible to accrual; i.e., when they become both measurable and available.
"Measurable" means the amount of the transaction can be determined and "available"
means collectible within the current period or soon enough thereafter to be used to pay
liabilities of the current period. The Foundation considers receivables collected within
sixty days after year -end to be available and recognizes them as revenues of the current
year. Expenditures are recorded when the related fund liability is incurred. However,
debt service expenditures are recorded only when payment is due.
Budgetary Control
The Board approves the financial budget for expenditures in the general fund. Although
the budget is approved by the Board, it is not considered legally adopted. Accordingly,
comparative budget to actual results are not presented in this report.
15
CITY OF BRYAN AND BRAZOS COUNTY
ECONOMIC DEVELOPMENT FOUNDATION, INC.
NOTES TO BASIC FINANCIAL STATEMENTS
NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES —CONTINUED
Use of Estimates
In preparing financial statements in conformity with generally accepted accounting
principles, management is required to make estimates and assumptions that affect the
reported amount of assets and liabilities and the disclosure of contingent assets and
liabilities at the date of the financial statements and revenues and expenses during the
reporting period. Actual results could differ from these estimates.
Capital Assets
Capital assets are stated at the historical cost. Maintenance, repairs and minor
renewals and replacements are charged to operating expense, while major property
replacements and interest expense related to construction projects are capitalized. The
Foundation's only capital asset is land which is not depreciated.
Fund Balances and Net Assets
Government -Wide Financial Statements:
Net assets on the statement of net assets include the following categories
Invested in capital assets, net of related debt — the component of net assets that reports
the difference between capital assets less both the accumulated depreciation and the
outstanding balance of debt, that is directly attributable to the acquisition, construction or
improvement of these capital assets.
Unrestricted — the difference between the assets and liabilities that is not reported in the
classification above.
Governmental Fund Financial Statements:
The Foundation has adopted the provisions of GASB Statement No. 54, Fund Balance
Reporting and Government Fund Type Definitions (GASB 54). The objective of the
statement is to enhance the usefulness of fund balance information by providing clearer
fund balance classifications that can be more consistently applied and by clarifying the
existing government fund type definitions. The statement establishes fund balance
classifications that comprise a hierarchy based primarily on the extent to which a
government is bound to observe constraints imposed upon the use of the resources
reported in governmental funds. Fund balance classifications, under GASB 54 are non -
spendable, restricted, committed, assigned, and unassigned. These classifications
reflect not only the nature of funds, but also provide clarity to the level of restriction
placed upon fund balance. Fund balance can have different levels of constraint, such as
external versus internal compliance requirements.
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CITY OF BRYAN AND BRAZOS COUNTY
ECONOMIC DEVELOPMENT FOUNDATION, INC.
NOTES TO BASIC FINANCIAL STATEMENTS
NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES — CONTINUED
Fund Balances and Net Assets — Continued
Unassigned fund balance is a residual classification within the general fund. The
general fund should be the only fund that reports a positive unassigned balance. In all
other funds, unassigned is limited to negative residual fund balance.
In accordance with GASB 54, the Foundation classifies governmental fund balances as
follows:
Non - spendable — includes amounts that cannot be spent because they are either not in
spendable form, or, for legal or contractual reasons, must be kept intact.
Restricted — includes fund balance amounts that are constrained for specific purposes
which are externally imposed by providers, such as creditors or amounts restricted due
to constitutional provisions or enabling legislation. The Foundation had no restricted
fund balances at September 30, 2012.
Committed — includes fund balance amounts that are constrained for specific purposes
that are internally imposed by the Foundation through formal action in an open meeting
of the highest level of decision making authority. Committed fund balance is reported
pursuant to resolution passed by the Foundation's Board of Directors. The Foundation
had no committed fund balances at September 30, 2012.
Assigned — includes fund balance amounts that are self- imposed by the Foundation to
be used for a particular purpose. Fund balance can be assigned by the Foundation's
Board of Directors.
Unassigned — includes residual positive fund balance within the general fund which has
not been classified within the other above mentioned categories.
When both restricted and unrestricted fund balances are available for use, it is the
Foundation's policy to use restricted fund balance first, then unrestricted fund balance.
Furthermore, committed fund balances are reduced first, followed by assigned amounts
and then unassigned amounts when expenditures are incurred for purposes for which
amounts in any of those unrestricted fund balance classifications are available.
NOTE 2. CASH AND CASH EQUIVALENTS
The Foundation's cash is managed by the County and is deposited into an operating
account in the name of the Foundation. All cash balances at September 30, 2012 were held
at financial institutions and are secured by FDIC insurance.
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CITY OF BRYAN AND BRAZOS COUNTY
ECONOMIC DEVELOPMENT FOUNDATION, INC.
NOTES TO BASIC FINANCIAL STATEMENTS
NOTE 3. CAPITAL ASSETS
At September 30, 2012, capital assets consist of approximately 167 acres of land purchased
by the Foundation in April 2009.
The Foundation annually evaluates capital assets as required by GASB Statement No. 42,
Accounting for Financial Reporting for Impairment of Capital Assets and for Insurance
Recoveries. The statement provides guidance for determining if any assets have been
impaired and for calculating the appropriate write -downs in value for any assets found to be
impaired. No impairment losses were recorded by the Foundation for the year ended
September 30, 2012.
Capital asset activity for the year ended September 30, 2012 was as follows:
Governmental activities
Capital assets not being depreciated
Land
Total capital assets not
being depreciated
Governmental activities
capital assets, net
NOTE 4. LONG -TERM DEBT
Balance Balance
September 30, September 30,
2011 Additions Retirements 2012
$ 2,656,293 $ 408,694 $ (353,590) $ 2,711,397
2,656,293 408,694 (353,590) 2,711,397
$ 2,656,293 $ 408,694 $ (353,590) $ 2,711,397
At September 30, 2012, the Foundation's long term debt payable consisted of one note
payable to M.D. Wheeler, LTD issued in April 2009 with an interest rate of 4.75% with equal
payments due monthly through April 2019, when all unpaid principal and accrued but unpaid
interest is due.
Long -term debt activity for the year ended September 30, 2012 was as follows:
Balance
Balance
Due
Beginning
End
Within
of year Increase
Decrease of year
One Year
Governmental-type activities
Note payable $ 1,846,432 $ -
$ 242,508 $ 1,603,924
$ 80,948
Total governmental -
type activities $ 1,846,432 $ - $ 242,508 $ 1,603,924 $ 80,948
voll
CITY OF BRYAN AND BRAZOS COUNTY
ECONOMIC DEVELOPMENT FOUNDATION, INC.
NOTES TO BASIC FINANCIAL STATEMENTS
NOTE4. LONG- TERMDEBT — CONTINUED
In the statement of revenues, expenses and changes in fund balance for the year ended
September 30, 2012, interest expense is recorded in the amount of $86,301.
Debt service requirements to maturity for the note payable is summarized as follows:
Governmental Activities
Principal Interest Total
2013
$ 80,948
$ 74,446
$ 155,394
2014
84,563
70,530
155,093
2015
88,669
66,425
155,094
2016
92,973
62,120
155,093
2017
97,487
57,607
155,094
2018 -2019
1,159,284
81,440
1,240,724
Total
$ 1,603,924
$ 412,568
$ 2,016,492
NOTE 5. RELATED PARTY TRANSACTIONS
As previously noted in Note 1, the Foundation operates as part of a joint venture between
the City and the County. In addition to each entity's investment in the Foundation, each
entity is also entitled to a 50% ownership in the residual net assets of the Foundation. The
City and the County contributed $115,977 and $141,826, respectively, to the Foundation
during the year ended September 30, 2012.
NOTE 6. COMMITMENTS
During the year ended September 30, 2012 the Foundation entered into agreements with
the City of Bryan to reimburse the City up to $123,500 in connection with the construction of
a sewer line by the City (the Sewer Agreement) and $246,215 for reimbursement to the City
in connection with the construction of a rail spur by the City to the tract of land owned by the
Foundation (the Rail Spur Agreement). These amounts have not been paid to the City as of
September 30, 2012 and are shown as components of assigned fund balance on the
Foundation's Governmental Funds Balance Sheet.
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CITY OF BRYAN AND BRAZOS COUNTY
ECONOMIC DEVELOPMENT FOUNDATION, INC.
NOTES TO BASIC FINANCIAL STATEMENTS
NOTE 7. SUBSEQUENT EVENT
In December 2012 the Foundation's Board of Directors approved an amendment to the
Sewer Agreement discussed in Note 6. The amendment provides for an additional $50,240
to be reimbursed to the City in connection with the construction of the sewer line. However,
this additional amount will not be payable to the City until the Foundation sells any of its land
held.
During the year, the Foundation sold 25 acres of land to Gunler Foods, Inc. for the
development of a manufacturing facility. Associated site make ready costs are currently
under negotiation and could result in addition expenditures for the Foundation in FYI 3. Any
additional costs will be funded by the City and the County.
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