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2013-04-09-10:00AM-REGULAR MEETING
T F, U I. , f 7 N 'Ir F BRAZOS COUNTY BRYAN,TEXAS NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON APRIL 9, 2013 AT 10:00 AM IN THE COMMISSIONERS COURTROOM OF THE COUNTY ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVE., SUITE 106, BRYAN, TX 77803 1. Invocation and Pledge of Allegiance - U.S. and Texas Flag - Chaplain G.H. Jones and Commissioner Wassermann 2. Call for Citizen input and/or concerns. Consider and take action on agenda items 3 -14: 3. Proclamation 13-010 Proclaiming April 2013 as Confederate History and Herhaae Month. 4, Proclamation 13 -011 2013 Relay for Ufe Brazos County 5. Proclamation 13 -012 declaring April 2013 as Child Abuse Prevention Month. 6, Letter of support for the continued development of the 249 corridor between FM 1774 in Pinehurst and Hiahwav 6 in Navasota as expeditiously as possible. 7, Payment Authorization to South Texas Radloloav Group in the amount of $1.875.00 for review of MRI 6, Payment Authorization to LaSalle Hotel in the amount of $363.40 for the lodging of witnesses who came for capital murder trial St v Stanley Robertson: a Purchase order was not obtained in advance. 9. Reguest from the Information Technology Department for approval of the 01 2013 Quarterly Performance Report for the Justice Software Project, 10, Capital requisition #00042208 to Green Teams In the amount of $1500.00 to repair the irrigation system at the Brazos Center, 11. Vol.—/477 Pg• 'e—�A-T southeast to Old Reliance Road where road bore will be oertormed to connect fiber optic cable to cell tower. Site is located In Precinct 2. 12. Budget Amendments. Budget Amendments FY 12113 27.1 thru 27.2 13. Personnel Change of Status. Personnel Action Forms 14. Payment of Claims. 15. Acknowledgement of the completion of the County's Comprehensive Annual Financial Report (CAFR) for fiscal year 2012. 16. Acknowledgement of the change In reporting for the Brazos County Housing Finance Corporation In the County's CAFR (from a blended component unit in FY11 to a related organization in FY12). 17. Acknowledgement of Monthly Reports submitted In March 2013 18. Sheriff's report on inmate population. 19. Announcement of interest items and possible future agenda topics. 20. Call for Citizen input and /or concerns. 21. Adjourn. I ol. / 17 Pg. _ g� PUBLIC COMMENTS Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four minutes per person. Persons are invited to submit comments in writing on the agenda items mWor attend and make comment at the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas Constitution. As a Consttutonal Court, the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in attendance at any Regular, Special and /or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to, and /or addressing the Court; in participating in public discussions before the Court; and in all actions in the presence of the Court. Those members of the public who are inappropriately attired and/or who do not conduct themselves in an orderly and appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and/or continued disruption of the meeting may result in a Contempt of Court Citation. It Is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or group. Neither is it the intention 01 the Court to allow, a member (or members) of the public to insult the honesty and/or integrity of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively. Accordingly, profane, insulting or threatening language directed toward the Court and/or any person in the Court's presence and/or racial, ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following sanctions: 1. cancellation of a speaker's time; 2. removal from the Commissioners Court; 3. a Contempt Citation; and/or 4. such other and/or criminal sanctions as may be authorized under the Constitution, Statutes and Codes of the State of Texas. The County Commissioners Court can deliberate or take action only it a matter has been listed on an agenda property posted prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However, responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County Judge and /or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite existing PC" in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act ? 551.042. INVOCATION Any invocation that may be offered before the official start of the Court meeting mail be to and for the benefit of the Court. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not necessarily represent the religious beliefs or views of the Court in pan or as a whole. No member of the cammunity is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Court. The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave., Suite 106, Bryan, TX 77803 is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two working days before the meeting. To make arrangements, please call (979) 361 -4102. Vol. ! 71" Pg. d�� BRAZOS COUNTY BRYANJEXAS MINUTES April 9, 2013 BRAZOS COUNTY COMMISSIONERS COURT REGULAR MEETING 19 Signature Paae.pdf 0 File Stamped Aaenda.pdf 0 Sian in sheet.ndf A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Administration Building, 200 South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday, April 9, 2013 with the following members of the Court present: Duane Peters, County Judge, Presiding; Lloyd Wassermann, Commissioner of Precinct 1; Sammy Catalena, Commissioner of Precinct 2; Kenny Mallard, Commissioner of Precinct 3; Irma Cauley, Commissioner of Precinct 4; Karen McQueen, County Clerk, Absent. The attached sheets contain the names of the citizens and officials that were in attendance. Invocation and Pledge of Allegiance - U.S. and Texas Flag - Chaplain G.H. Jones and Commissioner Wassermann 2. Call for Citizen input and /or concerns. There was no citizen's input. Consider and take action on agenda items 3 - 14: Vol. —177 Pg. '4W Proclamation 13 -010 proclaiming April 2013 as Confederate History and Heritage Month D Item lodf The County Judge read aloud Proclamation 13 -010 proclaiming that April 2013 as "Confederate History and Heritage Month" in Brazos County, Texas and encouraged all residents to increase their knowledge of the history of Brazos County and the State of Texas and particularly of the role played by Confederate Veterans of all races and ethnic background in the history of our state and nation. the Proclamation was then presented to Bill Boyd. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters, Wassermann . 4. Proclamation 13 -011 2013 Relay for Life Brazos County 0 Item 4.odf The County Judge read aloud a joint Proclamation from the offices of the Mayors and County Judge welcoming the Relay for Life participants and applauding the Brazos County American Cancer Society for all that they do for those facing cancer in our community. Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters , Wassermann . 5. Proclamation 13 -012 declaring April 2013 as Child Abuse Prevention Month. Item 5.odf The County Judge read aloud Proclamation 130 -12 proclaiming April 2013 as Child Abuse Prevention Month. The Court urges all citizens to work together to help reduce child abuse and neglect significantly in years to come. The County Judge presented the Proclamation to representatives from Child Protective Services and to Suzanne Phelps, member of the Child Welfare Board. Ms. Phelps thanked the Court. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters, Wassermann . 6. Letter of support for the continued development of the 249 corridor between FM 1774 in Pinehurst and Highway 6 in Navasota as expeditiously as possible. 10 Item 6.odf A copy is attached. Motion: Approve, Moved by Commissioner Kenny Mallard, Seconded by Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters, Wassermann . 7. Payment Authorization to South Texas Radiology Group in the amount of $1,875.00 for review of MRI scan on defendant in capital murder trial in the 85th District Court; a purchase order was not obtained in advance. 0 Item 7.odf Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters. Wassermann . 8. Payment Authorization to LaSalle Hotel in the amount of $363.40 for the lodging of witnesses who came for capital murder trial St. v Stanley Robertson; a purchase order was not obtained in advance. ED Item 8.odf Payment authorization to La Salle Hotel in the amount of $363.40 approved as submitted. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena, Cauley, , Mallard, Peters, Wassermann . 9. Request from the Information Technology Department for approval of the Q1 2013 Quarterly Performance Report for the Justice Software Project. 0 Item 9.odf Ian Scares, Project Manager updated the Court on the work and stated that they are finishing Phase 2 right now. A copy of the Q1 2013 Quarterly Performance Report for the Justice Software Project is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley, , Mallard, Peters, Wassermann . 10. Capital requisition #00042208 to Green Teams in the amount of $1500.00 to repair the irrigation system at the Brazos Center. ID Item 10.odf Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena, Cauley, , Mallard , Peters , Wassermann . 11. Consider and take action on the Fiberlight utility permit to install fiber optic cable within and along the north right -of -way of Andert Road. Project will trench /bore approximately 11,295' of cable from SH 21, southeast to Old Reliance Road where road bore will be performed to connect fiber optic cable to cell tower. Site is located in Precinct 2. 0 Item 11.odf Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena, Cauley, , Mallard , Peters , Wassermann . 12. Budget Amendments. Budget Amendments FY 12/13 27.1 thru 27.2 0 Item 12.odf 27.1 Transfer funds from General Fund Contingency to Research Valley Partnership 27.2 Transfer funds from Non Departmental to Pre -Trial Officer. Motion: Approve, Moved by Commissioner Kenny Mallard, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley, , Mallard, Peters, Wassermann . 13. Personnel Change of Status. Personnel Action Forms ED Item 13.odf Vol. /77 Pg. A copy of the personnel Change of Status Requests is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley, , Mallard, Peters. Wassermann . 14. Payment of Claims. I'D Claims Sheet.odf D BILL LIST 04.09.13.odf 7108832 through 7109046 Motion: Approve , Moved by Commissioner Sammy Catalena, Seconded by Commissioner LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena, Cauley, , Mallard , Peters , Wassermann . 15. Acknowledgement of the completion of the County's Comprehensive Annual Financial Report (CAFR) for fiscal year 2012. D Item 15.odf The Court acknowledged the completion of the County's Comprehensive Annual Financial Report (CAFR) for fiscal year 2012. 16. Acknowledgement of the change in reporting for the Brazos County Housing Finance Corporation in the County's CAFR (from a blended component unit in FY11 to a related organization in FY12). L1 Item 16.odf The Court acknowledged the change in the Housing Finance Corporation financial reporting. 17. Acknowledgement of Monthly Reports submitted in March 2013 D Item 17.odf The Court acknowledged receipt of the Extension Service reports along with reports from the following County and Precinct Offices received in March 2013 showing revenues collected and remitted to the County Treasurer: County Clerk District Clerk Justice of the Peace Precinct 1 Justice of the Peace Precinct 2, Place 1 Justice of the Peace Precinct 2, Place 2 Justice of the Peace Precinct 3 Justice of the Peace Precinct 4 Constable, Precinct 1 Constable Precinct 2 Constable Precinct 3 Constable Precinct 4 Road & Bridge Sheriff 18. Sheriff's report on inmate population. Jail Administrator Wayne Dicky stated there were 595 inmates in jail, 73 have electronic monitors and 18 are pending for monitors. vol. /7 Pg._a.�/ 19. Announcement of interest items and possible future agenda topics. Commissioner Mallard received a brochure on the NaCO conference taking place in Tarrant County July 19 -22, 2013. He said this was an opportunity for the Court members to attend while it was in Texas, The County Judge announced that Sherry Killingsworth, Director of the Brazos Center will be retiring in July of this year. She has graciously given the County a few months to try to fill her shoes. He thanked her for the job she's done. 20. Call for Citizen input and /or concerns. There was no citizen's input. 21. Adjourn. Fvoi. 17 % Pg. �-3-Z The foregoing minutes of the Commissioners Court meeting held April 9. 2013 have been examined and are approved in open Court this day of 2013, in Bryan, Brazos County, Texas. Duane Peters County Judge Sammy Ca na Commissi er, Precinct 2 Irma Cauley-- Commissioner, Attest: ) A.4" Commissioner, Precinct 1 Kenny Mallard Commissioner, Prec nct 3 Vol /�% Page a2JU BRAZOS COUNTY COMMISSIONERS COURT Meeting on ( / Q f ZQ Name Organization / Department b P(o c- S tvl'(f za.nne.. e 5 I Cl� 0,-A'1- u F oa � to �- J,M c6t s Chi tcd P -� srwj c _�v lCn -, l rU c n�> CA/-, e-- tc-bds- b(! wt 04,114 c ej � PAGE 1 of 3 ol. % Pg. ozl� BRAZOS COUNTYC,,ONBUSSIONERS COURT Meeting on0� @ kJ PAGE �2— of Vol. BRAZOS COUNTY COMMISSIONERS COURT Meeting on 022 q , ILO 17 $ OL9 4f� 'n(. Name R (�Organization / Department ' +CT uo PAGE 3 of 3 Vol. / �% % Pg.�� Confederate History and Herilage Month WHEREAS Texas is now in the middle of the' Sesquicentennial of the Commemoration of the War Between the Statesi which gives Texans cause to reflect upon its illustrious past; and WHEREAS Texas is a collection of many cultures and heritages united by a common history, and individual heritages and diverse backgrounds,. and WHEREAS Brazos County, Texas, saw many of her sons from each of these cultures and heritages engage in honorable and distinguished military service for Texas and for the Confederate States of American, and WHEREAS The men and women of the confederacy came from all races and religions, including Black Southemers and Brazos County residents Frank Sims and Henson Williams; and WHEREAS The flag of the State of Texas was carried by Texas Confederate soldiers in every major battle of the War Between the States, and the state contributed over 115;000 soldiers and sailors to the service of the Confederate States of America; and WHEREAS Upon the conclusion of the war, many of these same citizen soldiers again became citizens who worked tirelessly to reunite and rebuild this county and forge reconciliation, and WHEREAS Our recognition of the history of Confederate history also recognizes that slavery was one of the causes, of the war, and was ended by the war and slavery is hereby condemned; and WHEREAS Knowledge of the role of the Confederate States of America in the history of our state and nation is vital to understanding who we. are and what we are, and WHEREAS We honor our past and from it draw the courage, strength and wisdom to reconcile ourselves and go forward into the future together as Texas and Americans, and WHEREAS The Sul Ross Camp #1457 of the Sons of Confederate Veterans and the Texas Division Sons of Confederate Veterans are historical, patriotic and non - political organizations dedicated to ensuring that the true history of the 1861 -1865 period is preserved, honoring locally and statewide those who served Texas and the Confederate States of America; and WHEREAS Confederate Memorial Day, April 26° has been celebrated in Brazos County for over 100 years and the month of April bears special significance since it marks both the beginning and the end of the War Between the States NOW THEREFORE we,. the Brazos County Commissioners Court, do hereby proclaim that April 2013 is "Confederate History and Heritage Month" in Brazos County, Texas, and encourage all residents to increase their knowledge of the history of Brazos County and the State of Texas, and particularly of the role played by Confederate Veterans of all races and ethnic backgrounds in the history of our state and nation. PROCLAIMED this Ahda of I , ComrAfssion rD,:2, Commis, `XACWn 4 The American Cancer Society is a nationwide, community- based, voluntary health organization dedicated to eliminating cancer as a major health problem by Preventing cancer, saving lives, and diminishing suffering from cancer, through research, education and advocacy; and y71ie ff this year alone, more than 1,660,290 Americans will be diagnosed with cancer and 580,350 will die from the disease. In Brazos County, an estimated 514 people will be diagnosed with cancer in 2013; and the American Cancer Society's Relay for Life is a fundraising event that allows communities to fight back against cancer and to help raise money that saves over 400 lives nationally each day. The donations made to support Relay teams fight cancer by fueling ground- breaking cancer research, providing up -to -date prevention and early detection information, advocating for cancer, and improving quality of life for cancer patients and their families; and *61;&ntr since Relay For Life of Brazos County began, more than $1 million has been raised to fight cancer and support patients. In 2012, our local chapter helped save lives by providing the following services to patients fighting cancer in Brazos County: 87 gas cards, 100 Road to Recovery trips, 77 personal health managers, 101 gift items, 17 Reach to Recovery visits, 57 wigs, 88 breast related items, 5 Feel Good, Feel Better makeovers and 16 guest rooms; and `^'wyfft .Jason P. Biensld, as Mayor of the City of Bryan, Texas and 1, Nancy Berry, as Mayor of the City of College Station and I, Duane Peters, Brazos County Judge do hereby welcome the Relay for Life participants and applaud the Brazos County American Cancer Society for all that they do for those facing cancer in our community: 2013 Relay for Life Brazos County CITY OF BRYAN CITY OF COLLEGE STATION BRAZOS COUNTY Jason P. Bien-ski, Mayor Nancy F. Berry, Mayor Duane Peters, County Judge ��oLe 2S,dda�9/ 20/8 Vol. / 7% Pg..�y Proclamation Child Abuse Prevention Month April 2013 WHEREAS There were 64,366 children in Texas and 680 children in Brazos County were confirmed as abused or neglected in 2012; and WHEREAS There were 212 children in Texas and 1 in Brazos County that died due to abuse or neglect in 2012; and WHEREAS child abuse prevention is a community responsibility and finding solutions depends on involvement among all people; and WHEREAS communities must make every effort to promote programs that benefit children and their families; and WHEREAS effective child abuse prevention programs succeed because of partnerships among agencies, schools, religious organizations, law enforcement agencies, and the business community; and WHEREAS everyone in the community should become more aware of child abuse prevention and consider helping parents raise their children in a safe, nurturing environment. NOW, THEREFORE, BE IT PROCLAIMED that the Brazos County Commissioners Court does hereby proclaim April 2013 as Child Abuse Prevention Month and urge all citizens to work together to help reduce child abuse and neglect significantly in years to come. PROCLAIMED this day of 2013. Duane Peter County Judg Commi sioner Lloyd Wassermann Precinct 1 61 Commissioner nny Mall d Precin t 3 13 -012 vol. 11,1*7_ Pg. X39 j Dear Commissioner Doyal, We are writing to express our support for the continued development of the 249 corridor between FM 1774 in Pinehurst and Highway 6 in Navasota as expeditiously as possible. As you are well aware, the 249 corridor is emerging as a very significant economic engine not only for the region but also for the State of Texas. The locating of the new National Bio- Security Center at Texas A &M, along with other developments along the corridor including George Bush Intercontinental Airport, Houston and the Medical Complex, Texas Medical Center expansions, Exxon World Headquarters and the entry of A &M into the Southeast Conference, reflect the importance and strategic position in the region and the State of the overall 249 corridor from Houston to Bryan/College Station. These generators, however, are increasing traffic along the corridor, which is also poised to be designated as a much - needed major hurricane evacuation route for the region. The 249 corridor is the most natural, high -speed link between Houston and Bryan/College Station and could provide traffic relief for I-45 and Highway 6, improving mobility and safety on those roadways. An improved 249 corridor could also reduce travel time between Texas A &M and Bush Intercontinental by 30 minutes. That is a significant savings in time, money and productivity. Development of the 249 corridor between Bryan/College Station and Houston has the support of elected officials, chambers and economic development groups, community leaders and landowners along the corridor. The Texas Department of Transportation, the Harris County Toll Road Authority and the Montgomery County Toll Road Authority have each initiated schematic design and environmental documentation, construction design and/or corridor preservation on a portion of the 249 corridor between Spring Cypress Road in North Houston and FM 1774 in Todd Mission. The Commissioners Court applauds the efforts of each of these entities and encourages them to accelerate their respective development efforts. The continued development of 249 between Pinehurst and Navasota will support the region's goals of improved safety and Brazos County Administration Bldg. . 200 S. Texas Ave. . $Uite 310 _e _ . Bryan, Texas 77803 • Fax: (979) 3613176 Vol. 177 I�W) ..Te. LLOYD WASSERMANN Precinct ' G. KENNY MALLARD (9 613106 hvassermannQco,brazos.tx.us (979) 361.4105 BRAZOS COUNTY COMMISSIONERS COURT kmallard@oo.brazos.tx.us h SAMMY CATALENA E. DUANE PETERS Precinct 2 3613 115 County Judge IRMA CAULEY Precinct 4 scata catalena@co.brazos.tz.us (979) 361 -4102 dpetsrsQco.brazos.tx.us (979) 613111 ic8ulsy @co.brazos.tx.us April 2, 2013 Commissioner Craig Doyal Precinct Two Montgomery County 19110 Unity Park Drive Magnolia, Texas 77355 Dear Commissioner Doyal, We are writing to express our support for the continued development of the 249 corridor between FM 1774 in Pinehurst and Highway 6 in Navasota as expeditiously as possible. As you are well aware, the 249 corridor is emerging as a very significant economic engine not only for the region but also for the State of Texas. The locating of the new National Bio- Security Center at Texas A &M, along with other developments along the corridor including George Bush Intercontinental Airport, Houston and the Medical Complex, Texas Medical Center expansions, Exxon World Headquarters and the entry of A &M into the Southeast Conference, reflect the importance and strategic position in the region and the State of the overall 249 corridor from Houston to Bryan/College Station. These generators, however, are increasing traffic along the corridor, which is also poised to be designated as a much - needed major hurricane evacuation route for the region. The 249 corridor is the most natural, high -speed link between Houston and Bryan/College Station and could provide traffic relief for I-45 and Highway 6, improving mobility and safety on those roadways. An improved 249 corridor could also reduce travel time between Texas A &M and Bush Intercontinental by 30 minutes. That is a significant savings in time, money and productivity. Development of the 249 corridor between Bryan/College Station and Houston has the support of elected officials, chambers and economic development groups, community leaders and landowners along the corridor. The Texas Department of Transportation, the Harris County Toll Road Authority and the Montgomery County Toll Road Authority have each initiated schematic design and environmental documentation, construction design and/or corridor preservation on a portion of the 249 corridor between Spring Cypress Road in North Houston and FM 1774 in Todd Mission. The Commissioners Court applauds the efforts of each of these entities and encourages them to accelerate their respective development efforts. The continued development of 249 between Pinehurst and Navasota will support the region's goals of improved safety and Brazos County Administration Bldg. . 200 S. Texas Ave. . $Uite 310 _e _ . Bryan, Texas 77803 • Fax: (979) 3613176 Vol. 177 I�W) increased mobility and economic development opportunities in the 249 corridor between Houston and Bryan/College Station. Thank you for your attention. We look forward to continuing developments along 249 and pledge our support for current and future efforts to develop this significant corridor. Sincerely, Duane Peters County Judge � 4r )f/&z Coinihissioner Lloyd Wassermann CommiSi ner Sammy Catalena Precinct I Precinct 2 Commissioner I ei y Mallard Precinct Vol. Brazos County, TX Comprehensive Integrated Justice Information Management Solution Deliverable Acceptance Form Brazos County, TX Comprehensive Integrated Justice Information Management Solution This Brazos County Project Quarterly Performance Report 1 Q 2013 represents a project deliverable, defined in the terms of the Brazos County Project Schedule and Contract. § 6.5 CIJIMS Project Quarterly Performance Report 1Q 2013 CIJIMS Project Quarterly Performance Report 1 Q 2013 The § 6.5 CIJIMS Project Quarterly Performance Report IQ 2013 has been accepted and conforms to the Quality Assurance and Acceptance Plan for Project Related Services Rendered. ZOO /AMCAAD �1 Vol. 1.7/__ �T� Brazos County, TX Receivable Slen Off Integrated Justice Information Management Solution Deliverable Acceptance Form The Quality Assurance Process was completed by the Brazos County Project Team and was approved on Brazos County Team Chief Information Officer: The undersigned are the authorized representatives of the party on whose behalf they are signing to accept this deliverable. Accepted and Agreed To: AMCAD (Auth Signature) Steve Pontius (Print or Type Name) Program Manager, Justice Solutions (Title) �•S•Zol3 (Date of Signature) ,too /WCAD Brazos County, Department of Information Technology By .Lgf 11&Z�� (Authorized Signature) Eric V. Caldwell (Print or Type Name) Chief Information Officer, Department of Information Technology (Title) y- 9 -Zo /3 (Date of Signature) F l. /7r% Pg..v�.�✓� Page 12 too AMCAD March 31, 2013 Brazos County Department of Information Technology ATTN: Eric V. Caldwell 205 E. 27`h St. Bryan, Texas 77803 RE: CIJIMS Project Quarterly Performance Report IQ 2013 SOW § 6.5 Dear Mr. Caldwell, Pursuant to the Brazos County, TX Quality Assurance and Acceptance Plan and § 6.5 of the Brazos County Statement of Work, please take notice of delivery of the CIJIMS Project Quarterly Performance Report 1Q 2013. Please accept this as AMCADs formal notice of delivery of deliverables described in the Brazos County Statement of Work. Pursuant to § 2.0 of the Quality Assurance and Acceptance Plan, the formal review period of this deliverable begins on the date of acknowledgement of the receipt of said deliverable. Please sign and return this letter of acknowledgement to Steve Pontius at your earliest convenience. Regards, Steve Pontius Program Manager, Justice Solutions Enclosures (0) Received by Jel--Izzon this 9fk _ day of - /��' , 20 1� _ Corporate Headquarters • 220 Spring Street • Suite 150 • Herndon, VA 20170 • www,amcad.com Vol. �z /_ t'�•�S� I DEPARTMENT: MEETING DATE: SUBJECT: BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM Road & Bridge April 9, 2013 Utility Permit — Fiberlight Consider and take action on the Fiberlight utility permit to install fiber optic cable within and along the north right -of -way of Andert Road. Project will trench /bore approximately 11,295' of cable from SH 21, southeast to Old Reliance Road where road bore will be performed to connect fiber optic cable to cell tower. Site is located in Precinct 2. SUBMITTED BY: .! Right of Way Agent This request is L rAPPRC APPROVED BY: r� Precinct 2 / DENIED ❑ by Commissioners' Court Duane Peters, County Judge DATE: ` —q—t 3 Vol. Z 77 NOTIFICATION OF PROPOSED INSTALLATION AND /OR REPAIRS OF TELEPHONE. FACILITIES AND DESIGNATING PLACEMENT OF UTILITY IN COUNTY RIGHT OF WAY TO: THE COUNTY ENGINEER OF BRAZOS COUNTY, TEXAS Comes now rl eexil L. e. h T [company name], hereinafter referred to as "Company" a A V [stale] Corporation, with authority to transact business in Texas, acting by and through its duly authorized representative, and hereby notifies the County Engineer of its intent to lay, conslmcl, maintain, repair and/or operate a telephone facility under, over, across and/or along certain County Roads as shown on drawings and dingrams attached hereto and said location described as follows: PLWA,'t To S71fr'l Al .wleiL -wo:ml nr' /AwYoll f ANbe-k1 kd . (4 DhST OA AN8t:t27 RA G!J A(l 71.e (JAY To OM ,ed . AoAi- alb PL l "NLL-' Q11 To (9cl nN 5rw7-1. 5 !fir . TALW 66 L -W7 041 614 ✓lL:'i,A {c led /-dk 4&')u-f d00' 7d Gull 5,4e'. :WL wan Pxr &. cal mil. 7'12&ve4CA ns .r1e21k11- Pl -6t' SEi- '077A'it -ll J3ds4!,NN6s The location and description of the proposed installation and appurtenances must be fully shown on detailed drawings attached to this Notification. The Company shall commence actual construction /work in good faith within 60 days from the date of said pennit and shall complete said construction /work within / o working days. (COMPANY MUST FILL IN). If such construction is not begun by the 60th day, Company will be required to provide a new notice. Company declares that prior to filing this application, it has ascertained the location of all existing utilities, both aerial and underground, and the filing of this application is prima I'acie evidence that the proposed installation will not conflict with any existing utility. A copy of this notice shall be kept at the job site any time work is being performed. In the event of deviation from this notice, the Brazos County Engineer's Office or its designated representative will be notified as soon as practicable. Approval of County Engineer's Office may take as long as two weeks after complete application is received. Vol. %� pg.: Failure to notify the County Engineer's Office within 24 horns of beginning construction shall constitute grounds fbr job shutdown. By signing below, I certify that I am authorized to represent the Company listed below, and that the Company agrees to the conditions/provisions included in this notification. 0, �dS&1 0- 0V'Nr -IJn/ 10 W I ;OV5 -5 6:11d eSS Company Name &), IJ Pvate- By: Signature Title Address t✓Ibnl1 ?or. t. q -7 r.71© Phone Number_ 6 g- f 4— f 5 i 9 Email: rj�v.c,P /57y(t ue.CLI^ F . — Z71 Pg. ACCEPTANCE OF NOTIFICATION Bru7A)s County ollbrs no objection to the proposed location of the utility in the County right of way as shown by accompanying drawings and notice dated — y" �' ZO / 3 except as noted below: (Month/Day /Year) EXCEPTIONS: A �/,4 1 / rI-0 fl- Brazo .ounty Engineer \ Vol. % Pg. T r F— U) D 0 — I m-�r I 1 V FTI � N O D � N N A :x s ' Yl a `e �3 4 G T "a L� rA v X 0 m C) 0 0 O O O A N m n L R� N (i v rr r> i V r R_ m y O y� n Q D n ti x d � rrl N n m O Oa O m° N W O 3 s n rVp V th N V O Z 1J .L L Q n a a m m _N N� Y Pg. 0�5_e 1 I D m D m O T T m I I fw _I f D $ qy ~ ZPI, a °� m % v N O o gby < ° n fD' a F > ���Iii � n p i ± m O r to r D° Z xn -� N Ln f O x u N F N 7 _ - -' - -- � Vol. _L—L— �'9•� � _9 9 � V V i° D y p D m T N 3f?S9 m 2S ° C N R ?T S. ,�,R" fr�te - T T T T �I1 mm �111 �111I D('�� (1111 > 11 D I1 Yn r r r r r r r r r V 2 2 2 3 2 n i6 � ( S 2� n 2* T? 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Vol. _ —__LL_ PgVol, 02, Vol. —zt7— - =' ___ �� o SOGEWPAWME VA. 11p 69 Vol. %�Pg.-,AA--f'— Is pg.G Bill di t M L-D � a L�aOFJ y ��t L �• a 4 a C e Y M A 19 ' e 3a A 4 gs A� r7. g a ee ?' < a L�aOFJ y ��t L �• a 4 a C e Y M .8 19 ' fl I. r7. � ?' > co M Ai Z P�t��n� 9 4 �M 2 $ N c _ M a � i 2 W 9_ Q tot Ln z Fn w N Vol. /%% pg..��% I g� a� li m g a M o N a m' n •gym x n p 711 Q$ • O SI s ' O to Ln Ln � ^3� ~ V7 Vl F� V 8 Vol.. 4ZI pg, 101 Itf 14 1 cr co a A ■qq rn ° N O gay n 0, i 3 A rO a Q O 341 O �, Z s� �sg^ _ � A � N 7 Q — — Vol. N�A 14 Q� Y M� MINOR all m m c�5 A 7. $ t�t in 5 0 3 N T O' D 0O n'� A > 0 o n o Ifq n 2 Z Ln o Ln Vol. /7% Pg.0�7e) 14 Fa RpR I- l 3� L § § o; , ;\ ! Rp , \ !\ \)§ | � ^ ) § Rig, !k\ } §!/ § § o; , ;\ ! Rp , \ !\ \)§ | �) o \ \ § = ■(�� -! \ _ ® e | | 2,� Vol. pg. BRAZOS COUNTY ROADWAY SAFETY AND ROAD PRESERVATION STANDARDS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY A. General Requirements 1. Adequate drainage shall be maintained in ditches at all times. 2. Permittee will use best management practices CBMP ") (EPA and TCEQ both provide lists of examples of BMPs) to minimize erosion and sedimentation resulting from the proposed installation. 3. The permittee shall take precautions to avoid damage to property. All County Right of Way and property shall be restored to its original condition, as far as practical, in the opinion of the County Engineer or appointed representative. 4. The construction and maintenance of such utility shall not interfere with the property or rights of a prior occupant. 5. Permittee shall not interfere with other utilities located in the right of way. In the event damages occur, permittee will be liable to the County or other utilities running through the right of way. 6. County Engineer shall determine whether or not permittee's plans shall inconvenience the public. If it is determined that inconvenience to the public exists, then the County Engineer will decide whether such project will be allowed or if an alternative exists so as not to inconvenience the public. B. Safety Requirements 1. Proper traffic control measures must be put in place prior to beginning work and remain in place during the duration of the job. All traffic control measures must follow the Texas Manual of Uniform Traffic Control Devices ( TMUTCD). See Traffic Control Requirements below. 2. During construction, all safety regulations of the Texas Department of Transportation shall be observed. 3. Permittee must take such precautions and measures, including placing and displaying safety devices, as may be necessary, in order to safely conduct the public through the project area. Company shall provide flagmen, signs, signals or devices necessary to provide complete safety to the public. 4. Adequate provisions must be made to cause minimum inconveniences to traffic and adjacent property owners. 5. No cable, conduit and /or pole line shall be laid, constructed, maintained and/or repaired so as to constitute a danger or hazard of any kind to persons or vehicles using such road. Any poles placed in the Right of Way for future installation shall be placed at the back of the Right of Way. Exceptions may be approved by the County Engineer. C. Traffic Control Plan 1. A traffic control plan, pursuant to the TMUTCD or Engineered Traffic Control Plan must be provided for the following: a. any construction (i.e. pit, excavation, hole) left open overnight, requires specific nighttime traffic control measures pursuant to the TMUTCD; b. if construction is within ten (10) feet of the roadway; or c. any work performed in the road right -of -way; Vol. — 117 _ Pg. %3 2. Plan must be attached to the permit and kept at the job site anytime work is being performed. 3. Plan must set forth the time of completion for the job. D. Design Standards 1. All overhead installations shall conform to clearance standards of the Texas Department of Transportation and the pole be placed in the designated area for power specified as set forth in the Texas Utilities Cade, Section 181.045. 2. All pole installation (including lighting) shall be placed at the backside of the Right of Way to ensure safety to the public. Any pole placed in violation of this requirement will be required to be moved to the appropriate location at the company's expense. Exceptions may be approved by the County Engineer. 3. All underground installations shall (these are minimum depths — utility may place deeper): a. be placed at a minimum depth of forty -eight (48) inches below the top of the pavement; b. be at least thirty-six (36) inches below ditch flow line when installation is within the area measured from top of bank to top of bank; c. be at least forty-eight (48) inches below ditch flow line if low pressure gas or petroleum lines. For high pressure gas and petroleum lines, see High Pressure Pipelines requirements listed below; d. not be closer than ten (10) feet from the edge of pavement. Exceptions may apply in rights of way of less than 60'. 4. Water Lines: All water lines must be a minimum 36- inches below the ditch flow line and cased. Waterlines shall be cased if crossing under the roadway. 5. Utilities in all new developments that have 60 feet or greater of right of way shall be installed within designated locations based upon the type of utility. The locations shall be as follows: (measured from back of right -of -way). Power — 0 -2 feet, nominally 1' Phone — 2 -4 feet, nominally 3' Gas — 4 -6 feet, nominally 5' Cable -6 -8 feet, nominally 7' 6. Utilities with less than 60 feet right -of -way in all new developments shall install the utility in a similar manner as referenced in No. 3 above, however, the County Engineer or its designated representative will provide final approval of each utility location. The length of any trench to be opened in advance of the pipe, conduit or ducts may not be longer than 400' if left open over night or unattended. Crossings under a county road shall: a. be bored or jacked. ABSOLUTELY NO OPEN CUTS WITHIN COUNTY ROAD PAVEMENT; b. be pressure grouted for the full length of the crossing if the annular space between pipe and casing and soil exceeds one (1) inch. Brazos County must be given 24 hours notice of pressure grouting operations and have the opportunity to have an inspector on site to observe pressure grouting operations; c. TxDOT Standard Specification Item 476 shall be followed for all boring, jacking, tunneling and joints. Vol. /7% P9•�rz�� 9. Bore Pits a. no pits shall remain open longer than 2 days; b. all pits shall have proper traffic control measures in place. See Traffic Control Plan listed above. c. pits shall NOT be located within ten (10) feet from the edge of pavement without prior approval from the County Engineer or his representative; d. when pits are to remain open for more than 8 hours, due diligence will be used in protecting the spoil pile to prevent drainage problems; e. based upon soil conditions, the County Engineer or his representative may require shoring to protect pavement integrity; f. based upon soil conditions, the County Engineer or his representative may require pits be placed further from the edge of road. 10. Any installation within ten (10) feet of edge of pavement shall meet the following: a. location must be approved by the County Engineer or his representative b. backfilled with cement stabilized material. c. based upon soil conditions, the County Engineer or his representative may require shoring to protect pavement integrity. d. all excess water and mud shall be removed from the trench prior to backfilling. Any backfill placed during a rainy period or at other times where excess water cannot be prevented from entering the trench will be considered TEMPORARY and shall be replaced with PERMANENT cement stabilized material as soon as weather permits; e. all disturbed base and pavement materials shall be removed and restored to the satisfaction of the County Engineer or his representatives. f. no side or lateral tamping to fill voids under the base and pavement materials is allowed. 11. Company must be careful to not jeopardize the slope or integrity of the shoulder of the road. In the event Company damages the slope, shoulder or any other portion of the right -of -way, Company will be responsible for repairing the damage and replacing the right -of -way to the condition it was prior to commencing construction. 12. Operation of construction and/or maintenance equipment on the traveled surface of any improved County road will not be permitted, except in an instance whereby the laying, construction, maintenance and/or repair of cables, conduits and/or pole lines cannot be accomplished by any other method and in this event all such equipment shall be of the rubber tire variety. Appropriate traffic control shall be provided meeting TMUTCD requirements. 13. In the event said construction and /or maintenance and/or repair requires Company to remove, cut or jeopardize any section of the road (asphalt, cement, road base, etc.), Company will be required to provide a performance bond or letter of credit securing necessary repairs. Said bond amount will be determined by the County Engineer. 14. The applicant shall submit a letter of "No Objection" from the Army Corps of Engineers for all designated wetlands and environmentally sensitive lands. E. Emergency work 1. In the event Company is required to perform emergency services, that requires excavation in a County Right of Way, and unable to notify the County Engineer prior to conducting emergency repairs, Company shall notify County Engineer within 24 hours of beginning construction/repairs. This will allow the County Engineer's Office an opportunity to inspect the site to ensure the integrity of the County Right of Way and traffic safety controls used. Vol. l77 pg. 7 "'.- F. Repairs to existing facilities Maintenance and/or repair to existing cables, conduits, and/or pole lines which require disturbance of the soil, shall not be performed until plans describing such maintenance and/or repair have been approved by the County Engineer or its designated representative and a permit has been obtained. G. Relocation of utilities When and if the County Engineer determines that it is necessary for the construction, repair, improvement, alteration or relocation of all or any portion of said road, any or all poles, wires, pipes, cables or other facilities and appurtenances authorized hereunder, shall be removed from said road, or reset or relocated thereon, as required by the County Engineer within a reasonable time as determined by the County Engineer and Utility Company, and at the expense of the Utility Company. H. High Pressure Pipelines 1. All utility Permits for high pressure pipelines (generally 60 PSI or greater), whether pertaining to controlled access or non - controlled access installations, should contain the following additional information in the description of the permit. - diameter -wall thickness - material specification - minimum yield strength - maximum operation pressure of the pipeline 2. With the exception of the maximum operation pressure of the pipeline, this information is to be supplied for both the carrier pipe and the casing. 3. Assurance must also be given that the installation material and design meet the minimum Federal Safety Standards for Liquid and Gas Pipe Lines. Assurance must be provided on company letterhead and signed by an authorized representative of the company. 4. Petroleum Pipelines: Depth Type of Pipeline (below deepest ditch grade) Special Requirements Encased Pipe Less than 10' Must be covered with concrete pad at least 36" deep Encased Pipe Greater than 10' No concrete pad required Non -Cased Pipe Less than 10' Must be covered with concrete pad at least 48" deep Non -Cased Pipe Greater than 10' No concrete pad required The Concrete pad shall be minimum of 3" thick and width shall be pipe diameter plus 18" minimum. 5. Under no circumstances will a pipeline be installed parallel to a County Road within the Right -of- Way. Transmission lines have been determined to be petroleum pipelines (which includes natural gas lines) and shall not be parallel to a County Road. 6. Natural Gas Distribution is a line that serves the final customer. sssauFw : e° = ^I• r••ro vlara ommo :� rwei sr 'KV. *n...l^ : p `:'mm�`:leil"$ i.r m e mi° n.:e,a>e 1e ex.r ....1° v ♦ ::.µOi 1. s eew).....ulilna Ir.. 1» .... wr[r FIL Iv so son I..F Nfs"1 .� fn ti n snarls.. snwlav mIV ° a — a — — — — — — — — — — — oa A 1 — o — — — — — C> — — — — p p (n 2 SKVIM r snwle.. w C C�- ° T – Iw 50 Flr r X ]i fV er so mn n –I Jneul M1� ]soul OeF -_ - -- - - - -- O N � O 'Z � � SnwIC°F • :y. ♦ SIWIIM •�•a — vI � O J bl 3y rY� w Inq� r um. I+^F a PE 0° e v 99S y 4 fw 50 Ier ewr a P�es -9ogig x ° � Z ]U ^Ou ° —�3° n m snarlev snoulmr �g9� < pN _ 9 Z N v ]MUlbr y' X. ♦ SIauIGp 1•. • 1 )0 nM Mln. ] 100' O so A V ` •— •— _— •— _— •— •— _ —• —• —_ M1011i- e1_.aY lirr— . —_ -3a ---- -_— N^ = 5 9 F »$Aa��iggp-pg33gg3a Sj � Y3 �e_a�_l '� yy x?Sxo uo'!'= q$ • � lqv� �g ES s 2T gbi3 298 QY9y �j-gyp i� 9 �� – 3 8 .� p i Age M .mn,SN6Ge1n X�; 9f 0 g o c] m ° @ 5e i_ y �s {.e a � �i Y- 23•$ ;Re �e�i��g gsg� 8 S8�x_P ° � °a a .. BS � Z rro �AO� � i $' g - Z 1 i all Y 9 Ip g s3 Vii$ a o BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2012 -2013 BUDGET YEAR NO. 12/13 27.1— 27.2 On this the 9th day of April 2013 at a regular meeting of the Commissioners' Court, the following members were present: A. Duane Peters, County Judge, Presiding B. Lloyd Wassermann, Commissioner, Precinct 1 C. Sammy Catalena, Commissioner, Precinct 2 D. Kenny Mallard, Commissioner, Precinct 3 E. Irma Cauley, Commissioner, Precinct 4 F. Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on 9th day of April 2013 the Court heard and approved a budget amendment for the 2012 -2013 budget year for Brazos County, Texas; and WHEREAS, expenditure is necessary due to the necessityto meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 18 September 2012, the following amendment(s) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 9th day of April 2013. THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS. By: Duane Peters, County Judge Original: County Clerk's Office and Attached to the original budget Copies: County Auditor County Treasurer County Budget Officer Commissioners' Court Minutes Vol. / 7 P9..�? %f CR 01001 110020001 73420000 Fund BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 12113 - 27.1 NAME Reallocation of funds for the Brazos County portion to participate in the Research Valley Technology Council. Commissioner's Court approved the Brazos County portion on April 2, 2013, item #3. Prepared By: nnm Date: 4/2/2013 Judge Vol. =-4 Date BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 12/13 - 27.2 4/9/2013 FUND DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 0100 11000500 51820000 CR Merit Pay 3,284.00 0100 10003000 51630000 DR Hourly Part Time 2,706.00 0100 10003000 53100000 DR Social Security 207.00 0100 .10003000 53200000 DR Retirement 353.00 0100 10003000 53800000 DR Worker's Comp 10.00 0100 10003000 53900000 DR Unemployment Insurance 8.00 Non - Departmental and Pre -Trial Officer Reallocation of funds for the reclassification of hours for the following position effective April 13, 2013: Pre -Trial Intervention Officer, Class Code 0208 Position 2, Group 11 Step 5, Budget Hours 1044 to Budget Hours 1462, Pay Code. Reclassification was approved on April 2, 2013, Item 47. Prepared By: nnm Date: 4%2/2013 Vol. / % % P9. �8y PERSONNEL CHANGE OF STATUS REQUESTS Commissioner Court Date: April 09, 2013 Department Submitting Information: Human Resources Purpose of Submissions: Consider and Take Action on Change Requests Department Submitting Employee Request Action Requested Request(s) Applies To IT Harris, Desmond Transfer w /in Dept. Juvenile Maldonando, Reyna New Hire Road & Bridge Corral, Higinio Transfer w /in Dept. S.O. Admin. Anelli, Phillip Budget Change Stumpf, Michael Budget Change S.O. Jail Churchill, Edwin New Hire Lucretia Rogers New Hire Shannon, Tammy Transfer w /in Dept. Approved in Commissioners' Court: April 09, 013: County Judge's or Commissioner's Signature: (This Copy to be attached to minutes) Vol. _�_ % / __ Fq. r?!f� March 12, 2013 Office of the Brazos County Auditor Brazos County Courthouse 200 East S. Texas Avenue — Suite 218 Bryan, Texas 77803 (979) 361 -4350 Fax (979) 361 -4188 Email: kconneroco.brazos tx us The Honorable Board of District Judges The Honorable Commissioners' Court Honorable Judges and Commissioners of Brazos County, Texas: In compliance with Section 114.025 of the Texas Local Government Code, the Comprehensive Annual Financial Report of Brazos County, Texas (the "County") for the fiscal year ended September 30, 2012, is hereby submitted. This report consists of management's representation concerning the finances of the County. Consequently, management assumes full responsibility for the completeness and reliability of all of the information presented in this report. To provide a reasonable basis for making these representations, the County has established a comprehensive internal control framework that is designed both to protect the County's assets from loss, theft or misuse and to compile sufficient reliable information for the preparation of the basic financial statements in conformity with generally accepted accounting principles. Because the cost of internal controls should not outweigh their benefits, the County's comprehensive framework of internal controls has been designed to provide reasonable rather than absolute assurance that the basic financial statements will be free from material misstatement. The responsibility for internal controls is shared by Commissioners' Court, which is the governing body, the County Auditor, who is appointed by the District Judges, and the County Treasurer. We believe that the County's internal accounting controls adequately safeguard assets and provide reasonable assurance of proper recording of financial transactions. We assert that, to the best of our knowledge and belief, this financial report is complete and reliable in all material respects. The County's basic financial statements have been audited by Ingram, Wallis & Company, P.C., a firm of licensed certified public accountants. The goal of the independent audit was to provide reasonable assurance that the basic financial statements of the County for the fiscal year ended September 30, 2012, are free of material misstatement. The independent audit involved examining, on a test basis, evidence supporting the amounts and disclosures in the basic financial statements, assessing the accounting principles used, and evaluating the overall financial statement presentation. The independent auditors' report is presented as the first component of the financial section of this report. The independent audit of the basic financial statements of Brazos County was part of a broader, federally mandated "Single Audit" designed to meet the special needs of federal and state grantor agencies. The standards governing Single Audit engagements require the independent auditor to Vol. 1177 __ P9•�f� report not only on the fair presentation of the basic financial statements, but also on the audited government's internal controls and compliance with legal requirements, with special emphasis on internal controls and legal requirements involving the administration of federal and state awards. These reports are contained in the section titled "Independent Auditors' Reports on Compliance and on Internal Control over Financial Reporting ". Generally accepted accounting principles require a narrative introduction, overview and analysis to accompany the basic financial statements in the form of Management's Discussion and Analysis (MD &A). The introduction includes this transmittal letter, the County's organizational chart and a fist of principal officials. This letter of transmittal is designed to complement MD &A and should be read in conjunction with it. Brazos County's MD &A can be found immediately following the report of the independent auditors. The financial section also includes government - wide financial statements, fund financial statements, notes to the basic financial statements, required supplementary information and the combining and individual fund financial statements and schedules in addition to the report of the independent auditors. The statistical section of this report includes selected financial and demographic information, which is generally presented on a multi-year basis. PROFILE OF BRAZOS COUNTY Geographic Information Brazos County is located in East Central Texas, in an area bounded on all sides by large metropolitan areas. Dallas -Ft. Worth is 180 miles to the north, Houston 95 miles to the southeast, Austin 104 miles to the west, and San Antonio 166 miles to the southwest. There are two major cities in the County that make up the business and cultural center, Bryan and College Station. They have a combined population of approximately 170,000. The County lies in what is often referred to as the "Post Oak Belt," where fields, valleys and rolling green hills have an abundance of trees including post oak, live oak, red oak, elm and hickory. It comprises 588 square miles of rolling prairie and woodland with elevations that range from 200 to 350 feet above sea level. County Structure and Services The County is a public corporation and a political subdivision of the State of Texas. The general governing body of the County is the elected five - member Commissioners' Court in accordance with Article 5 Paragraph 18 of the Texas Constitution. Commissioners serve four -year staggered terms, two members elected every two years. The County Judge is elected at large to serve a four - year term. The Commissioners' Court sets the tax rates, establishes policies for County operations, approves contracts for the County and develops and adopts the County budget within the resources as estimated by the County Auditor. The Commissioners' Court is also responsible for development of policies and procedures, approving financial commitments and appointment of various department heads. The management and leadership provided by members of the Commissioners' Court and the elected and appointed officials of other k6y County offices is crucial to the success of the County in financial management and growth. LO1� � Pg.i� �,.� The County Auditor has responsibilities for prescribing the systems and procedures for handling the finances of the County and "examining, auditing and approving" all disbursements from County funds prior to their submission to the Commissioners' Court for approval. The County provides a full range of services as authorized by the Constitution and Statutes of the State of Texas. The primary functions include general government, justice system, law enforcement, juvenile services, public transportation, public health, human services, and debt service. Budget Process The annual budget serves as the foundation of the County's planning and control. Budget hearings are posted annually in July with the final budget approved by the Commissioners' Court following the hearings. After adoption of the budget by the Commissioners' Court, the County Auditor is responsible for ensuring expenditures are made in compliance with budgeted appropriations. The final budget includes contingency and emergency reserves line items. Most appropriated budgets are prepared by fund, function, department and classification. Capital expenditures are approved on a line item basis. All budget transfers between departments must follow special approval processes. Budget to actual comparisons are provided in this report for each individual government fund for which an appropriated annual budget has been adopted. Encumbrances are utilized to ensure effective budgetary control and accountability, and all outstanding encumbrances lapse at fiscal year -end. Primary Government and Related Organizations The Governmental Accounting Standards Board defines the reporting entity as the primary government and its component units. Brazos County is a primary governmental unit, and the financial statements include all funds, agencies, boards, commissions and authorities for which the elected officials of the County are financially accountable. The statements include all items that, by the nature and significance of the relationship between the entity and the County, are such that their exclusion from the financial reporting format would render the financial statements misleading or incomplete. The Brazos County Juvenile Services functions under the umbrella and control of the Commissioners' Court, for which the Commissioners' Court has fiscal responsibility. It has an independent board that provides operational control. This entity is not legally separate from the County and is included in the operations and activities of the County's General Fund. The Commissioners' Court approves the operating budgets and the expenditures of this entity. Operational funding is derived from state, federal, and local funds. The Brazos County Health Facilities Development Corporation, the Brazos County Industrial Development Corporation and the Brazos County Housing Finance Corporation are related organizations to the County. These corporations were created by resolutions of the Commissioners' Court to enable the various third party organizations the ability to issue tax - exempt bonds to provide low cost funding to promote and improve the health and welfare of the public. The tax - exempt bonds issued by these corporations do not constitute a debt or a pledge of faith or credit of the corporation or the County, but are payable by the user pursuant to terms defined in the loan agreement underlying each issue. Each corporation is governed by a Board of Directors made up of members of the Commissioners' Court. None of the corporations is reported in the County's financial statements. VOL _! 77 - -- Pg. PZJP( The Brazos Valley Fair & Exposition is another related organization to the County. This 501(c)3 organization was established for educational, scientific and charitable purposes in 2010 and is currently governed by a seven member Executive Committee which was appointed by the Brazos County Commissioners' Court. FACTORS AFFECTING FINANCIAL CONDITION The official census for 2010 established the population of the County at 194,851, which is up from 152,415 in 2000. The 28% increase is larger than the overall growth of Texas (21 %) in the past decade. In September 2012, Brazos County had an unemployment rate of 5.3% compared to a Texas statewide unemployment rate of 6.3% for the same month. The unemployment rate at September 2011 was 6.4 %. As of September 2012, the labor force figures for the County, as established by the Texas Workforce Commission, are 99,131 of which 93,910 are currently employed. The following schedule is an estimate of the number of employees and the corresponding percentage per industry as of September 2012. base of the area by industry classification is Although the U. S. economy is recovering from the worst economic downturn since the Great Depression, it has proved to be a slow process. According to the Current Employment Statistics Highlights released by the Bureau of Labor Statistics of the United States Department of Labor, the public sector of the U. S. job market has consistently shed workers in 2012. Seven of Bryan- College Station's 15 top employers are government agencies paid for by state or local taxes. From September 2011 to September 2012 the area has lost approximately 1,200 local and state government jobs, reflecting the trend. Meanwhile, the private sector lost 1,800 jobs, which may directly relate to the public sector job losses for the past two years. The Bryan- College Station area showed positive signs of growth in its real estate market in 2012 according to the Real Estate Center at Texas A &M University. Home sales in the area increased Number Of Employer Grown Emolovees Percentage State, Local, Federal Government 34,800 36% Trade, Transportation and Utilities 13,100 14% Education and Health Services 9,800 10% Leisure and Hospitality 11,800 12% Natural Resources, Mining and Construction 6,800 7% Professional and Business Services 6,300 7% Manufacturing 5,300 6% Financial Activities 3,500 4% Other Services 3,100 3% Information 1,100 la /o TOTAL 95.600 Source: Texas Workforce Commission Although the U. S. economy is recovering from the worst economic downturn since the Great Depression, it has proved to be a slow process. According to the Current Employment Statistics Highlights released by the Bureau of Labor Statistics of the United States Department of Labor, the public sector of the U. S. job market has consistently shed workers in 2012. Seven of Bryan- College Station's 15 top employers are government agencies paid for by state or local taxes. From September 2011 to September 2012 the area has lost approximately 1,200 local and state government jobs, reflecting the trend. Meanwhile, the private sector lost 1,800 jobs, which may directly relate to the public sector job losses for the past two years. The Bryan- College Station area showed positive signs of growth in its real estate market in 2012 according to the Real Estate Center at Texas A &M University. Home sales in the area increased 17% for 2012 compared to 2011. The median home price increased 2.5 %. Single - family building Permits went up 30% in 2012, and multifamily permits rose 17 %. The County's assessed property valuation for tax year 2011 increased 5.6% compared to tax year 2010. Sales tax receipts for fiscal year 2012 increased 4.2% compared to fiscal year 2011. The following charts show the changes in the two categories: 14 Smog County Assessed property Valuation 12 10 8 � 8 4 2 0 Z KO 2001 3006 2001 2007 2001 2001 x110 2011 Tax Years Brazos County Sales Tax 14 12 10 8 8 s a 2 0 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 Racal Yearn 5 Pg. �� Brazos County is the home of Texas A &M University, the seventh largest university in enrollment in the United States. Opened in 1876 as Texas' first public institution of higher learning, Texas A &M University is the research - intensive flagship university with approximately 40,000 undergraduates and 10,000 graduate students studying in over 250 degree programs in 10 colleges. The faculty and graduate students of Texas A &M University conduct more than $705 million in research expenditures, which is ranked third nationally among universities without medical schools. The University recorded in excess of 1.3 million visitors attending sporting events and other campus activities for 2012. More than 1,200 public events are hosted through the University each year. The permanent plant for the University is valued at more than $1 billion. Texas A &M University System has about 22,000 employees. From an in -house study conducted by Texas A &M's Division of Finance, Texas A &M University and other members of the Texas A &M University System based in Brazos County had an estimated $4.3 billion overall economic impact on the local economy during 2012. The presence of Texas A &M has consistently provided incentive for residential development and growth and offered the area some insulation from adverse economic effects. The University's main campus is one of the largest in America, spanning 5,200 acres and has the distinction of providing space for the George Bush Presidential Library Center and the George Bush School of International Study. The Library provides a tremendous research center, and hosts in excess of 125,000 visitors annually. This facility, along with the 324 -acre University Research Park, provides an attraction for both national and international visitors. In addition to the four -year program Texas A&M offers, Blinn College offers a two -year program at two locations: the main campus in Brenham and a branch location in Bryan. Both locations offer various technical certificates and associates degrees in arts and sciences. The Bryan location offers the same programs and degrees as the main campus, but also takes part in a joint collaborative effort with Texas A &M University. About 12,000 students enrolled in Blinn's Bryan campus for the fall semester of 2012. Blinn's Bryan campus adds $94.4 million into the Brazos County economy each year according to a study conducted by Economic Modeling Specialists, Inc. Blinn College co- sponsored the inaugural Brazos Valley Bowl in December 2012 which was estimated to have an economic impact of $1 million. Brazos County is a member of the Research Valley Partnership (the RVP, www.researchvalley.org), a private, non -profit economic development corporation dedicated to promoting the seven county area surrounding Brazos County and the cities of Bryan and College Station. The RVP focuses its efforts on creating jobs and new investments primarily in the industry sectors of technology transfer /research development, information technology, life sciences and biotechnology, corporate and regional headquarters operation, value -added agricultural processing, customer support, manufacturing and logistics. One of the key factors in the progress of the RVP has been its ability to utilize and market the large skilled workforce in the areas surrounding Texas A &M University which includes students, faculty, researchers and technological innovators and entrepreneurs. The Research Valley BioCorridor Concept Master Plan project was introduced in January 2011 as the fast step in establishing a leading -edge international bio- technology zone in the Research Valley. The BioCorridor Planned Development District was approved in 2012. In addition to creating - P9._ thousands of jobs for Texans, the BioCorridor will provide an ideal atmosphere for new product development, biosecurity and bio manufacturing that will improve global health. Brazos County partnered with the City of Bryan to create the City of Bryan and Brazos County Economic Development Foundation, Inc. In 2009, the Foundation purchased 191 acres of land. The infrastructure improvements, including inland port development, have begun. The County is looking forward to drawing quality businesses, encouraging and maintaining employment, and expanding both entities' tax base through Foundation activities. The industrial site is marketed as the Texas Triangle Park, named for its excellent geographic location. On September 18, 2012, the site had its first groundbreaking event with Gunler Foods, Inc., a Mexico -based manufacturer and supplier of oils and paper products. Gunler has invested $15 million in the site and will employ 250 workers, generating a payroll of $6.2 million. CAPITAL IMPROVEMENT PROGRAM In 2012, the Commissioners' Court of Brazos County continued the strategic planning program concerning capital improvements and expansion that was begun in 1996. This program focuses on meeting current and future needs of the County. During 2012, the County continued the construction of County roads to connect major thoroughfares. The County upgraded and reconstructed roads during the year at a cost of over $1.7 million dollars and expended approximately $7.3 million dollars in maintaining the roads. The Commissioners' Court has continued to provide adequate funding so that the road and bridge improvement program to upgrade and widen rural County roads could be continued. The program has been in place since 1996 and Commissioners' Court appropriated a public transportation budget for fiscal year 2012 to include $9.5 million (includes personnel services, supplies and other charges, contingencies, repairs and maintenance, minor acquisitions, contract services, and professional services) for routine maintenance and $2.9 million for improvements and upgrades. The 15,000 square foot jail expansion project was completed in fiscal year 2010. The County issued $55 million general obligation bonds in May 2008 to fund the project. The cost of the jail expansion project totaled $51 million. The remaining funds, including interest earned from the bond issuance, are to be used to support the remodeling of the inmate holding portion of the courthouse, which started in 2011. The County had spent $2.8 million on the inmate holding area renovation as of the end of fiscal year 2012, and the estimated cost for the project in fiscal year 2013 is about $1.5 million. The County's Expo Center expansion project was substantially completed during 2011. The County issued $12 million certificates of obligation in November 2009 to fund the project. Some hotel occupancy tax revenues were also used to support the construction costs. The total cost of the project was about $13 million. The project is designed to increase the capacity of the Expo Center to handle national events that have expressed interest in coming to the Brazos Valley. The expansion built a second covered arena, a stall barn, covered walkways between buildings, a covered warm -up area for horse shows and other events, additional parking and more offices. A mid -sized regional fair, the first annual event of the Brazos Valley Fair & Exposition, was successfully hosted at the County's Expo Center in September 2012. The County issued $9.7 million of certificates of obligation in October 2012 to fund the County courthouse renovation project and the new tax office building construction. The courthouse 7q Pg..2d'� renovation project has at least five phases and is expected to be completed in 2015. The estimated cost in 2013 is about $7.2 million. Once the renovation is finished, the courthouse building will provide more courtroom spaces and house three district courts, two county courts, the County Attorney's Office, the District Attorney's Office, the County Clerk's Office and the District Clerk's Office. The construction of the new Tax Office building started in fiscal year 2011 and is expected to be completed in 2014. The estimated cost for the building is $2.9 million. FINANCIAL POLICIES AND LONG -TERM FINANCIAL PLANNING The County has adopted an investment policy as required by state law and in conformity with state investment statutes. The investment policy as adopted by the County employs the prudent person concept in that priorities were established as to the investment vehicles the County would use. Safety was established as the first priority, followed by liquidity, low risk and diversification. The County Treasurer is responsible for administering all of the investment of idle funds in the County. At September 30, 2012, the County had cash and cash equivalents of $51.7 million in governmental and business -type activities, the majority of which was invested in the County's depository. For the last several years, the County's depository has provided better interest rates than comparable liquid investments. At September 30, 2012, the County also had $2.3 million invested in a state wide investment pool. During the fiscal year, the County earned approximately $250,000 interest. Debt administration is monitored through the Debt Service Fund. The County has never defaulted on the payment of principal or interest on its bonds or certificates of obligation. At September 30, 2012, the County had been assigned a bond rating of AA by Standard & Poor's Rating Service. In compliance with the requirements of the bond order and certificates of obligation agreements, the County maintains separate accountability. The tax rate set each year is calculated to provide sufficient funding to meet current year obligations. At September 30, 2012, the County has $5.5 million reserved in the Debt Service Fund to meet future obligations. The County is responsible for establishing its tax rate. For the fiscal year ended September 30, 2012, the tax rate to finance general governmental services was $0.4037 per $100 valuation and the tax rate for the payment of principal and interest on long -term debt was $0.0813 per $100 of valuation. For the fiscal year ended September 30, 2013, the tax rate to finance general government services is $0.4071 per $100 valuation and the tax rate for the payment of principal and interest on long -term debt is $0.0779 per $100 of valuation. In addition, the County also has the following financial policies: • The Commissioners' Court of the County shall review and formally adopt the annual budget prepared by the Budget Officer. • Expenditures are controlled to not exceed available resources. All elected officials and department heads are required to keep expenditures within allocated budgets. • Balanced financial operations will be maintained. Adequate internal accounting controls are developed and maintained to safeguard assets and provide reasonable assurance of proper recording of financial transactions. • Technological solutions are used to improve operations. • Provide an equitable justice system that is responsive to the needs of the County. The County continues its effort on the replacement of the current judicial software. It has provided funding for the project for years. P9. 01 Vol. o,G- • Delivery of service to the constituents. • Take advantage of the low market price on construction works to satisfy the County's needs on capital improvements and expansion. • Restrain the debt issuance to keep the tax rate low. • Maintain full disclosure and open lines of communications with the rating agencies and seek to obtain a high debt rating with a stable outlook. Significant budget initiatives in fiscal year 2012 included: • The County continued its courthouse renovation project. • The County continued the remodeling of the jail inmate holding portion of the courthouse with the support from the remaining funds of the 2008 general obligation bonds. • The County continued the construction of the new Tax Office building. • The County eliminated seven full -time positions in various County departments and did not give a cost -of- living adjustment to County employees as a measure to keep expenditures down. CERTIFICATE OF ACHIEVEMENT This report has been prepared following the guidelines recommended by the Government Finance Officers Association (GFOA) of the United States and Canada. The GFOA awards a certificate of achievement to those governments whose annual financial reports are judged to conform substantially to high standards of public financial reporting, including generally accepted accounting principles promulgated by the Governmental Accounting Standards Board. The County has been awarded the Certificate of Achievement for its annual financial report since 1988. The report has historically presented the financial information of the County in an easily readable and efficient manner. A Certificate of Achievement is valid for one year. This office believes that the current year report continues to meet the program standards, and it will be submitted to the GFOA to determine County eligibility for another certificate. We wish to express our thanks to the Commissioners' Court and the District Judges for their support and interest in planning and conducting the financial affairs of the County in a responsible and professional manner. This report could not have been completed in a timely manner without the dedicated efforts of all County elected officials, Commissioners' Court, the County Auditor's staff, and the independent auditors, Ingram, Wallis & Company, P. C. Respectfully submitted, Katie Conner County Auditor Duane Peters County Judge 7 Fol. -9- Office of the Brazos County Auditor Brazos County Courthouse 200 S. Texas Avenue — Suite 218 Bryan, Texas 77803 (979) 361 -4350 Fax(979)361 -4188 Email: kconner @co.brazos.tx.us DATE: April 1", 2013 TO: Honorable Duane Peters, County Judge FROM: Fang Deng, Director of Accounting(/ o. RE: Reclassifying BCHFC from a Component Unit to a Related Organization The Brazos County Housing Finance Corporation ( "BCHFC ") is a Texas public, non -profit corporation created in accordance with the Texas Housing Finance Corporation Act. This Act authorized the BCHFC to provide help on mortgage loans made to local low or moderate income persons. In fiscal year 2011, the Auditor's Office determined that the entity qualified as a blended component unit of Brazos County for financial statement purposes and reported accordingly in the County's CAFR. The determination was acknowledged by the Commissioners' Court on June 14, 2011 (agenda item 424). In fiscal year 2012, Auditor's Office implemented Governmental Accounting Standard Board ( "GASB ") Statement #61 for the County's CAFR. GASB Statement #61 amends the criteria for reporting blended component units in certain circumstances. For component units that currently are blended based on the "substantively same governing body" criterion, which is in our case, it additionally requires that (1) the primary government and the component unit have a financial benefit or burden relationship or (2) management (below the level of the elected officials) of the primary government have operational responsibility for the activities of the component unit. It appears that neither of the criteria applies to the County. As a result, BCHFC can no longer be reported as a blended component unit of the County. It needs to be disclosed as a related organization in the County's CAFR instead. It is respectfully requested that the change in reporting for the Housing Finance Corporation be acknowledged in Commissioners' Court. AC LEDGED 1�� 4� --- -_ - -3 Duane Peters Date County Judge Vol. Z 77 Pg. �/