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HomeMy WebLinkAbout2013-03-21-4:00PM-WORKSHOPo0Q V, H�y o BRAZOS COUNTY BRYAN,TEXAS WORKSHOP SESSION BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN A WORKSHOP SESSION AS FOLLOWS: MEETING March 21, 2013 DATE: MEETING 4:00 PM TIME: MEETING Commissioners Courtroom of the County Administration PLACE: Building, 200 South Texas Ave., Suite 106, Bryan, Texas Agenda Call to order. 2. Discussion regarding courthouse renovations of the fourth floor. 3. Adjourn. 1013 '.1AR 15 P 12: 4b The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave., Suite 106, Bryan, Texas Is wheelchair accessible. Handicap parking spaces are available. Any request for sign Interpretive services must be made two working days before the meeting. To make arrangements, please call (979) 361 -4102. E voi.__L ? % Pg. %1 _02 1Rr�LE�� BRAZOS COUNTY BRYANJEXAS MINUTES March 21, 2013 BRAZOS COUNTY COMMISSIONERS COURT WORKSHOP SESSION Minutes Call To Order. Signature Paae.pdf 12 File Stamped Aaenda.pdf 0 Sian in sheet-pd The Commissioners' Court of Brazos County, Texas met in a Workshop Session in the Commissioners' Courtroom in the County Administration Building in Bryan, Brazos County, Texas, beginning at 4:00 p.m. on Thursday, March 21, 2013 with the following members of the Court present: Duane Peters, County Judge, Presiding; Lloyd Wassermann, Commissioner of Precinct 1; Sammy Catalena, Commissioner of Precinct 2; Kenny Mallard, Commissioner of Precinct 3; IrmaCauley, Commissioner of Precinct 4; KarenMcQueen, County Clerk, Absent. Attached is a list of the citizens and officials in attendance. 2. Discussion regarding courthouse renovations of the fourth floor. f- Presentation.pdf The Commissioner's Court met to discuss courthouse renovations of the fourth floor. The County Judge called the meeting to order and he began with a slide show explaining how the Commissioners Court has the authority of providing and planning space. He explained that he spoke with architects asking that the spaces be evenly divided among Vol. Pg. the three District Courts within the confines of the existing space. The Court worked with everyone trying to get the best use of space. The architect came up with a plan that was agreeable with everyone. Every court's space has been increased. He feels the process has been good and is the best utilization of the building space. Plus the plans are 95% done. Judge Bryan asked the court to eliminate the 660 square foot meeting room on the 4th floor. He claimed that they don't need it and that space would be better devoted to Courtrooms. He went on to say that they were not aware of the meeting room until a month or so ago. They immediately rejected it. Judge Bryan said that Langley asked the architect if it would cost any more in construction costs and he said it would not. His next point was to keep the fourth courtroom open for a possible fourth District Court rather than moving the Constable and Justice of the Peace into that space. He does not think it is wise having two agencies doing security of the area. The Sheriff is responsible for security of the building. The County Judge addressed the issue of the fourth courtroom saying it could be used for voir dire, depositions or other needs of the public. Room 108 was done away with and there is a need to have a meeting room for these functions. Judge Langley addressed the issue of usable space saying that the bathroom dimensions were added to the public spaces so these numbers are not reflective of the true measurements. The County Judge said that to address these issues the plans would have to be redrawn and there would be a cost to do that. The three District Judges said they just saw the plans and that they thought they had the entire floor to use. The County Judge replied that they were involved in working up plans for their space not the other space. That is the job of the Commissioners Court. There was discussion on the part of the District Judges about the need to have more space in their areas rather than a meeting room. The County Judge said if this is done we would have to start over and he had serious concerns about redrawing the plans and the costs to do it. The County Judge expressed his opinion about having the Constable and Justice of the Peace on the fourth floor saying that it is a better use of staff, having the deputies right where they may be needed. He went on to site many more safety issues that can be addressed having the Constable on the fourth floor. In moving CPS Court to this building, it will allow the Precinct 4 deputies more time in the building. He reminded the judges that it is the job of the Commissioners Court to address the space issues outside of the courtrooms. Fred Patterson addressed the issues brought up and possible modifications but he reiterated they are having to work within the space and budget they have. The Judges argued the need to give them more space. Then asked just where the CPS Court would be going. The County Judge responded that they will take the space on the second floor previously occupied by their offices. The magistrates will go in there too. The County Judge addressed the issue of the old sanctuary being used as a courtroom for the big capital cases. That is why it was remodeled so that the major trials can be Vol. �'%�' . pg. /,�j handled in that very large courtroom. The issues surrounding the sound system are being addressed. 3. Adjourn. Vol. _- f Pg• The foregoing minutes of the Commissioners Court Workshop Session held March 21, 2013, have been examined and are approved in open Court this the Ory)- day of 2013, in Bryan, Brazos County, Texas. Duane eters County Judge K /4?, , V S y Ca na Commissioner, Precinct 2 Irma Cauley Commissioner, PrecincC4 Attest: Karen McQueen County Clerk c� Vol / 77 Page X3,3 A yfpc'n L Lloyd Wassermann Commissioner, Precinct 1 Kenny Mallar Commissioner, Precinct 3 BRAZOS COUNTY COMMISSIONERS COURT Meeting on f arn PAGE _) of �- Vol pg ? I--- 116-T1/I , i L� i� IP lull - ■ RIAN ........... 1, a . Irm m PAGE _) of �- Vol pg ? I--- BRAZOS COUNTY COYEM ISSIOIERS COURT Meeting on 1/ 7 r Name Organization / Department A-ex d4laZtA,01 PAGF" - of -�- Vol ___� pg._ / .3�