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Home My WebLink About2013-02-26-10:00AM-REGULAR MEETINGt -ij - BRYAN,TEXAS NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON FEBRUARY 26, 2013 AT 10:00 AM IN THE COMMISSIONERS COURTROOM OF THE COUNTY ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVE., SUITE 106, BRYAN, TX 77803 Invocation and Pledge of Allegiance - U.S. and Texas Flag - Chaplain G.H. Jones and Judge Peters 2. Call for Citizen input and /or concerns. Consider and take action on agenda items 3 -17: 3. 4, Approval of the Renewal for Brazos County's Rx Plan with Humana effective January 1. 2013. 5. Reguest from the Information Technology Department to approve the Vulnerability Assessment Statement of Work from the Texas Department of Information Resources. 6. Reclassification for the following position using Merit funds awarded to the Treasurer's Office to be used at a later date. • Increase Treasury Services, Class Code 1007 Position 2, Group 11 Step 12 to Group 11 Step 13, Pay Code 014. 7, The Brazos County Sheriff's Office Jail Division Is reguesting Commissioner's Court approval for reclassification of the following positions, effetive March 4, 2013. • Delete Detention Officer - Jail, Class Code 1511 Position 83, Group 15 Step 2, Pay Code 026 • Create Detention Office -Transport Deputy, Class Code 1512 Position 6. Group 16 Step 3, Pay Code 026. Vol. Pg. BRAZOS COUNTY g, Request by the County Clerk's Office to use DDEA funds to pay for deductible on Bond No. CBB 2011219, Claim No. 53958. 9, Approval of the following chance orders as listed below: • a. Requisition #00041647 to add the amount of $170.25 for gun case. • b. Requisition #00041648 to add the amount of $170.25 for gun case. • c. Requisition #00041653 to add the amount of $170.25 for gun case. • d. Requisition #00041656 to add the amount of $170.25 for gun case. 1 Approval of the following reguisitions for vechicle equipment on the additional car for the SO: • a. Reauisition #00041662 - Visual Pro - $9547.00 • b. Requisition #00041729 - Motorola - $4534.35 11. Consider and take action on the Verizon utility permit to construct 2" road bore under Riverstone Drive located in Riverstone Subdivision. This project will provide telephone service to new customer. Site is located In Precinct 2. 12. Consider and take action on the Halcon Field Services. LLC utility permit to construct 8" road bore under Smith Road. Protect will connect several oil wells in the area. Site is located in Precinct 2. 13. Tax Refund Applications for the following: • a. Brian & Linda Bonnema - overpayment- $120.41 • b. Robin M. Brower - overpayment- $302.16 • c. Clyde & Robin Lee Obera- overpayment- $40.00 • d. Stephanie Spitzenberaer- overpayment- $301.98 • e. Carol Waisleben - overpayment- $359.22 • f. Earl & Blythe Pike - overpayment -$9.00 • g. Mary Alice Mace - overpayment- $27.30 14. Budget Amendments. Budget Amendments FY 12/13 21.1 thru 21.4 15, Reauisition #00041652 to GovConnection In the amount of $2,911.92 for the purchase of two computers and two scanners using JP Technology Funds for JP 2.1. 16. Personnel Change of Status. Personnel Action Forms 17. Payment of Claims. 1 Acknowledgement of the 2012 Racial Profile Report for the Precinct 2 Constable's Office. 19, Acknowledgement of the 2012 Racial Profile Report for the Precinct 4 Constable's Office. 20. Sheriff's report on inmate population. 21. Announcement of interest items and possible future agenda topics. 22. Call for Citizen input and /or concerns. 23. Adjourn. Vol. Pg.�S PUBLIC COMMENTS Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four minutes per person. Persons are invited to submit comments in writing on the agenda items and /or attend and make comment at the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas Constitution. As a Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in attendance at any Regular, Special and /or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to, and /or addressing the Court; in participating in public discussions before the Court; and in all actions in the presence of the Court. Those members of the public who are inappropriately attired and/or who do not conduct themselves in an orderly and appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and/or continued disruption of the meeting may result in a Contempt of Court Citation. It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or group. Neither is it the intention of the Court to allow a member (or members) of the public to insult the honesty and/or integrity of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively. Accordingly, profane, insulting or threatening language directed toward the Court and /or any person in the Court's presence and/or racial, ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following sanctions: 1. cancellation of a speaker's time; 2. removal from the Commissioners Court; 3. a Contempt Citation; and/or 4, such other and /or criminal sanctions as may be authorized under the Constitution, Statutes and Codes of the State of Texas. The County Commissioners'Court can deliberate or take action only if a matter has been listed on an agenda properly posted prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However, responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County Judge and/or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite existing policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act ? 551.042. INVOCATION Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Court. The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave., Suite 106, Bryan, TX 77803 is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two working days before the meeting. To make arrangements, please call (979) 361 -4102. Vol. pg. / `� MINUTES February 26, 2013 BRAZOS COUNTY COMMISSIONERS COURT REGULAR MEETING Sianature Page.pdf File Stamped Aaenda.pdf Sian in sheet.pdf A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Administration Building, 200 South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday, February 26, 2013 with the following members of the Court present: Duane Peters, County Judge, Presiding; Lloyd Wassermann, Commissioner of Precinct 1; Sammy Catalena, Commissioner of Precinct 2; Kenny Mallard, Commissioner of Precinct 3; Irma Cauley, Commissioner of Precinct 4; Karen McQueen, County Clerk,. The attached sheets contain the names of the citizens and officials that were in attendance. Invocation and Pledge of Allegiance - U.S. and Texas Flag - Chaplain G.H. Jones and Judge Peters 2. Call for Citizen input and /or concerns. There was no citizen's input. Consider and take action on agenda items 3 -17: Vol. 174 Pg. 13 BRAZOS COUNTY BRYAN,TEXAS 3. Request from the Information Technology Department for out -of -state travel for Ian Soares to attend the Amcad AiCMS User Group Gathering hosted by the Arizona Supreme Court in Phoenix, Arizona. Dates of travel are March 5 - 7, 2013. 0 Item 3.odf Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters , Wassermann . 4. Approval of the Renewal for Brazos County's Rx Plan with Humana effective January 1, 2013. Item 4.odf Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters , Wassermann . 5. Request from the Information Technology Department to approve the Vulnerability Assessment Statement of Work from the Texas Department of Information Resources. 1-:1 Item 5.odf A copy is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard , Peters , Wassermann . 6. Reclassification for the following position using Merit funds awarded to the Treasurer's Office to be used at a later date. Item 6.odf . Increase Treasury Services, Class Code 1007 Position 2, Group 11 Step 12 to Group 11 Step 13, Pay Code 014. Motion: Approve , Moved by Commissioner Kenny Mallard, Seconded by County Judge Duane Peters. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard , Peters , Wassermann . 7. The Brazos County Sheriff's Office Jail Division is requesting Commissioner's Court approval for reclassification of the following positions, effetive March 4, 2013. Item Todf . Delete Detention Officer - Jail, Class Code 1511 Position 83, Group 15 Step 2, Pay Code 026 . Create Detention Office - Transport Deputy, Class Code 1512 Position 6, Group 16 Step 3, Pay Code 026. Motion: Approve, Moved by Commissioner Kenny Mallard, Seconded by Commissioner LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters, Wassermann . 8. Request by the County Clerk's Office to use DDEA funds to pay for deductible on Bond No. CBB 2011219, Claim No. 53958. 0 Item 8.pdf Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters , Wassermann . Vol. 9. Approval of the following change orders as listed below: Item 9.odf • a. Requisition #00041647 to add the amount of $170.25 for gun case. • b. Requisition #00041648 to add the amount of $170.25 for gun case. • c. Requisition #00041653 to add the amount of $170.25 for gun case. • d. Requisition #00041656 to add the amount of $170.25 for gun case. Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena, Cauley , Mallard , Peters , Wassermann . 10. Approval of the following requisitions for vechicle equipment on the additional car for the SO: Item 10.Ddf • a. Requisition #00041662 - Visual Pro - $9547.00 • b. Requisition #00041729 - Motorola - $4534.35 Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Kenny Mallard: Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters , Wassermann . 11. Consider and take action on the Verizon utility permit to construct 2" road bore under Riverstone Drive located in Riverstone Subdivision. This project will provide telephone service to new customer. Site is located in Precinct 2. Item 11.Ddf Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena, Cauley , Mallard , Peters , Wassermann . 12. Consider and take action on the Halcon Field Services, LLC utility permit to construct 8" road bore under Smith Road. Project will connect several oil wells in the area. Site is located in Precinct 2. Item 12.pdf Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters , Wassermann . 13. Tax Refund Applications for the following: Item 13.pdf • a. Brian & Linda Bonnema- overpayment - $120.41 • b. Robin M. Brower- overpayment - $302.16 • c. Clyde & Robin Lee Oberg- overpayment - $40.00 • d. Stephanie Spitzenberger- overpayment - $301.98 • e. Carol Walsleben- overpayment - $359.22 • f. Earl & Blythe Pike - overpayment -$9.00 • g. Mary Alice Mace - overpayment - $27.30 Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters , Wassermann . 14. Budget Amendments. Vol. } Budget Amendments FY 12/13 21.1 thru 21.4 0. Item 14.pdf 21.1 Correction to Budget Amendment 20.3 Jail Expansion 2007 21.2 Reallocate funds JP Tech Fund - Justice of the Peace Precinct 2, Place 2 21.3 Transfer funds from Non Departmental to Treasurer - Administration 21.4 Reallocate funds County Clerk Administration Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Lloyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena, Cauley , Mallard , Peters , Wassermann . 15. Requisition #00041652 to GovConnection in the amount of $2,911.92 for the purchase of two computers and two scanners using JP Technology Funds for JP 2.1. Item 15.pdf Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena, Cauley , Mallard , Peters , Wassermann . 16. Personnel Change of Status. Personnel Action Forms ED Item 16.pdf A copy of the personnel Change of Status Requests is attached. Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters , Wassermann . 17. Payment of Claims. Claims Sheet.pdf fA BILL LIST 02.26.13.1)df 7107374 through 7107642 Motion: Approve, Moved by Commissioner Kenny Mallard, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters , Wassermann . 18. Acknowledgement of the 2012 Racial Profile Report for the Precinct 2 Constable's Office. Item 18.pdf The Court acknowledged the 2012 Racial Profile Report for the Precinct 2 Constable's office. 19. Acknowledgement of the 2012 Racial Profile Report for the Precinct 4 Constable's Office. Item 19.pdf The Court acknowledged the 2012 Racial Profile Report for the Precinct 4 Constable's office. 20. Sheriff's report on inmate population. Jail Administrator, Wayne Dicky stated there were 567 inmates in jail, 71 have electronic Vol. f pg. monitors and 9 are pending for monitors. 21. Announcement of interest items and possible future agenda topics. There were no announcements. 22. Call for Citizen input and /or concerns. There was no citizen's input. 23. Adjourn. Vol. pg._ /ell, The foregoing minutes of the Commissioners Court meeting held February 26, 2013 have been examined and are approved in open Court this day of ' A&-`( On , 2013, in Bryan, Brazos County, Texas. Duane Peters County Judge Sammy Catalena Commissioner, Precinct 2 Lloyd VVassermann Commissioner, Precinct 1 Kenny Mallard Commissioner, Precinct 3 Commissioner, Attest: 9� � Karen McQueen County Clerk Vol 1 7 4 Page /�-� BRAZOS COUNTY COMMISSIONERS COURT -41111 1 11 111111111111 1 4 4t ev?w, if ' PAGE Ll— of Vol 7 Pg. -� li raw ' yTH, 1 t 4 4t ev?w, if ' PAGE Ll— of Vol 7 Pg. -� ASO Custornizabon 1. Group Name: Brazos County Effective Date: 01101/2013 Coverage Code: 030000-011928 Source Rx: Z763 Humana will be administering: Z Prescription Drug Only Benefit ❑ Prescription Drug and Medical Benefits 2. Humana's National Pharmacy Provider Network includes all national chains, all major regional chains, as well as independent pharmacies. Approximately 75 percent of the network is made up of chain pharmacies. Please visit www.humana.com to search for Humana network pharmacies. 3. Humana Open Core Drug List: ❑ Rx4 ❑ High Deductible Health Plan Z Rx3 F RxImpact To verify the level of a prescription drug, a member can call the toll free customer service phone number on the back of their ID card or visit the Plan Manager's website at www.humana.com 4. Retail Day Supply: 30* Mail Day Supply: 90* *Self-administered specialty drugs are limited to a 30 day supply at Humana's preferred specialty vendor. Up to a 90 day supply of maintenance medications may be obtained at participating retail pharmacies. 5. Humana's 90 Days at Retail Network is a subset listing of regional/national pharmacy chains contracted to fill prescriptions for greater than a thirty day supply. We choose to include "90 days at retail" into the plan: ❑ No El Yes Page I of 5 New Case Document ASO v2.9 Vol. -.17 pg. ASO DEDUCTIBLEIMAXIMUMS 6. ❑ Per Calendar Year ❑ Per Plan Year Deductible: None ❑ Individual ❑ Family Maximum Out-of-Pocket: Z None ❑ Individual ❑ Family • Deductibles reduce the out of pocket amounts 7. Retail Rx3 LEVEL 1: $7 LEVEL 2: 20%, $25 min $100 max per script LEVEL 3: 20%, $40 min $100 max per script 90 Days at Retail Rx3 – 3x LEVEL 1: $21 LEVEL 2: 20% with $75 min, $300 max per script LEVEL 3: 20% with $120 min, $300 max per script Mail Rx3 – 2x LEVEL 1: $15 LEVEL 2: 20%, $50 min $200 max per script LEVEL 3: — 20%, $80 min $200 max per script Page 2 of 5 New Case Document ASO v2.9 E01. rim CO -PAYMENT REDIRECTIONS 8. Retail Flu & Pneumonia Immunizations: 1 $0 90 Days at Retail Flu & Pneumonia Immunizations: E Mail Flu & Pneumonia Immunizations: I NA OFFICE-ADMINISTERED SPECIALTY RX 9. Office administered specialty drugs, dispensed directly to the physician's office through SpecialtyRX will process according to the following benefit: Z Zero dollar ($0) Co-payment ❑ Applicable Plan Co-payments *Specialty office medications and injectable drugs do not include self-administered injectable drugs. JDISCOUNT CARD 10. We choose the discount card to apply to drugs not covered under the plan: ❑ No Yes [COMMUNICATIONS 11, We choose to send the following communications to our members: Specialty: RightSourceRx: General Pharmacy: ❑ No ❑ No n No Z Yes 0 Yes Z Yes IMAXIMIZE YOUR BENEFITS FOR RX3 12. As Humana implements benefit designs that give our customer's choice, we recognize we need to empower them to understand the various options available. To assist in this, Humana has implemented a "Maximize Your Benefit" Program. Members will receive "Maximize Your Benefit" notification, offering guidance in possibly changing medications to those with a lower co-payment. We utilize internal data to identify members for whom a less expensive, prescription drug co-payment option may be available. For example, if a member is utilizing a drug requiring a third tier co-payment, another drug option may be available at the first or second tier co-payment. Humana communicates the information to the member to enable the member, along with their physician, to make an informed choice regarding prescription drug co- payment options. Page 3 of 5 New Case Document ASO v2.9 ASO ')-PAYMENT DIFFERENTIAL 7 11 F This Plan requires the use of generic drugs only. If an employee/eligible dependent chooses to purchase a brand name drug, and an equivalent generic is available, he/she must pay the difference in cost between the brand name and generic equivalent, plus any applicable generic co-payment, regardless of who is requesting the brand name medication. If the physician writes on the prescription "dispense as written,' the drug will be dispensed as such; however, the employee/eligible dependent will still be required to pay the difference in cost between the brand name drug and the generic equivalent, plus any applicable generic co-payment. El If an employee/eligible dependent purchases a brand-name drug, and an equivalent generic is available, the employee/eligible dependent must pay the difference between the brand-name cost and the generic cost plus any applicable generic co-payment. If the physician writes on the prescription "dispensed as written" the drug will be dispensed as such, the employee/eligible dependent will only be responsible for the brand drug co-payment. ❑ The employee/eligible dependent is never responsible for the cost difference between the brand name drug and the generic equivalent; regardless of who is requesting the brand name medication. IMEMBER REIMBURSEMENTS (MANUAL CLAIMS SUBMISSIONS) 14. Paper claims, submitted from in-network pharmacy, will be reimbursed at: Z a. The amount paid, minus the co-payment ❑ b. Not covered M c. Other: 15. Paper claims, submitted from out-of-network pharmacy, will be reimbursed at ❑ a. The amount paid, minus the co-payment Z b. The amount paid, minus the co-payment, minus 30% ❑ c. Not covered ❑ d. Other: 1COORDINATION OF BENEFITS 16. Humana has the ability to process secondary prescription drug claims at the point-of-sale. We choose to incorporate Prescription Drug Coordination of Benefits into the Plan: No ❑ Yes 17. Prescription Drug Coordination of Benefits will process secondary claims as: ❑ a. Standard Liability (100%) ❑ b. Normal Liability 0 c. Not applicable Page 4 of 5 New Case Document ASO V2.9 pg._1z1,7 JPRIOR AUTHORIZATION, STEP THERAPY, AND DISPENSING LIMITS I 18. We choose to incorporate prior authorizationistep therapy drugs into the Plan: 0 No – Prior Authorization El Yes – Step Therapy "Prior authorization applies to growth hormones 19. We choose to incorporate dispensing limits into the Plan: ❑ No S Yes *Human's PA, ST, and MDL requirements (as listed on Humana.com) take precedence over the coverage section. ICOVERAGE we DRUG NAMEICATEGORY I = Include X = Exclude A = PreAuth Aids-Related Drugs I — Anabolic Steroids X Biologicals X � Flu & Pneumonia immunizations I Compounds I Fluoride Preps X Growth Hormones A Immunosuppressi I ves I Injectables (Physician-administered not obtained from Humana's specialty vendor) X Self- Administered Injectable Drugs X Birth ControllHormone Therapy Oral Contraceptives (to include transdennal patch and Nuvaring) Depigmenting Diaphragms, IUDs X Implants X Injectable Contraceptives X Abortifacients, X Fertility Drugs X PM9esterone cyst "s/ owders A Diabetes Research DnVs Insulin Misc. Medical Glucose Elevating Agents Other OTC Insulin Syringe Lancets Insulin Delivery Devices (Nova pen) Glucometer Blood Sugar Diagnostics / Urine Tests I Other Misc. Diabetic Testing Supplies (i.e., Alcohol Swabs) I DRUG NAMEICATEGORY I = Include X = Exclude A = PreAuth Supplements Nutritional/Diet X q:> PKU related I Vitamins X sb Prenatal Calcium Supplements Lifestyle Smoking Cessation Products X Impotence Agents X Anti-obesity X Anorexients X Cosmetics X Depigmenting X lsotretinoin I Topical Minoxidil X Tretinoin (Retin A) I Antifungal – Onychomycosis (Penlac, Larnisil) X � Sporanox I Other Research DnVs Misc. Medical X Other OTC X 21. We allow Humana to add newly approved drugs to our plan where appropriate: ❑ No ED Yes Page 5 of 5 New Case Document ASO v2.9 Vol. pg--1 `ee DIR CONTRACT #: DIR-SEC-VA-0128 Vulnerability Assessment Statement of Work Between: Brazos County (BC) And. Texas Department of Information Resources (DIR) BC March 18, 2013 Texas Department of Information Resources Office of the State CISO 300 West 15th Street, Suite 1300 Austin, TX 78701 512-475 -4780 http://www.dir.texas.gov/security Vol. 1,701 DIR Contract #: DIR-SEC-VA-0128 op DEPARTMENT OF INFORMATION RESOURCES ( M OO P.O. Box 13564 4 Austin, TX 78711-3- * www.dir.texas.gov/security Tel: (512)475-4700 * Fax: (512)475-47/59 1. PURPOSE This Statement of Work (SOW) describes services to be provided to Brazos County (BC) by the Department of Information Resources (DIR) for the external Vulnerability Assessment and sets forth the responsibilities for each party. Services shall begin on the execution of this agreement on behalf of BC and when all authorizations required from third parties under Section 3.2 are provided to DIR. 2. PROJECT OBJECTIVES, SCOPE, AND ACTIVITIES 2.1 Objectives The DIR Office of the State CISO will assess BC's network security by conducting a Vulnerability Assessment, which will be performed quarterly throughout the fiscal year. Refer to the quarterly scanning schedule in Section 6.1 on page 6. DIR will assess BC's network security through Internet connectivity. The outcome of this engagement will assist BC with improving security posture based on the security needs within the organization. 2.2 Scope DIR will. Conduct quarterly vulnerability scans and provide BC with the findings. Attempt to identify security vulnerabilities on all discoverable devices and hosts within the specified IP range on BC's network. All discovered devices and hosts within BC's network and system administrative control will be subject to scanning on a 24/7 basis until complete, except for those indicated in Sections 8.2 and 9.2; however, DIR does not guarantee that all devices or hosts will be assessed. Generate reports from the automated scanner based on the findings of the scan and provide BC with those results in PDF format. 2.3 Activities DIR will perform numerous activities required for the completion of the Vulnerability Assessment. DIR will use automated vulnerability scanners to conduct quarterly assessments. MARCH 18, 2013 DIRIBC CONFIDENTIAL PAGE 2 Vol. DIR Contract #: DIR-SEC-VA-0128 DEPARTMENT OF INFORMATION RESOURCES P.O. Box 13564 + Austin, TX 78711-3564 ♦ www.dir,texas.gov/security Tel: (512) 475-4.700 * Fax: (512) 475-4759 3. CONDITIONS FOR PROVIDING SECURITY SERVICES 3.1 Access The Internet shall be used for primary access to BC's systems unless otherwise noted and agreed upon. BC shall not employ special access restrictions against DIR that it does not apply to the rest of the public network over the course of regular business. 3.2 Network Control BC must inform DIR if BC does not control its network access and/or its Internet service is provided via a third party. BC is responsible for obtaining all necessary approvals before the Vulnerability Assessment begins. BC shall provide all necessary contact information for the third parties that control its network access, Internet service, and/or web applications in Section 74, 3.3 Disclosure of Objectionable Material to Agency Executive Director In conducting the services authorized by BC under this SOW, DIR may inadvertently uncover obscene, excessively violent, harassing, or otherwise objectionable material that may violate State or Federal law, including material that may infringe the intellectual property of a third party on BC devices or networks being assessed. The existence of all such objectionable and/or potentially illicit material shall be brought to the attention of BC's Executive Director or highest level executive by DIR so that BC may deal with the objectionable and/or potentially illicit material as it deems appropriate. If DIR encounters child pornography, as defined in the Child Sexual Exploitation and Pornography Act, 18 U.S.C., Chapter 110, in conducting the activities covered by the SOW, DIR shall report such to an appropriate law enforcement agency and provide the law enforcement agency access to the visual depictions of child pornography. If DIR accesses information that they perceive as a serious threat to human life or safety in conducting the activities covered by the SOW, DIR shall report such threat to an appropriate law enforcement agency. 3.4 Confidentiality Pursuant to Texas Government Code, Sections 20.54.077, 2059.055, and 552.139, except for the purposes of this SOW, DIR shall not use or disclose the data derived from the services provided under this SOW. However, DIR may provide a copy of the Vulnerability Assessment reports to the State Auditor's Office or the Legislature upon request, or other entity approved by BC, and DIR may disclose certain information to appropriate law enforcement agencies as set forth in Sections 3.3 and 4.2 of this SOW. DIR may use statistics derived from the data for other purposes. DIR Contract #: DIR- SEC -VA -0128 ^� Opp DEPARTMENT OF INFORMATION R ESOURCES UJ RO. Box 13564 • Austin, IN 78711 -3564 • www.dir.texas.gov /security Tel: (512) 475 -4700 + Fax: (512) 475 -4759 3.6 No Warranties and Limitation of Liability DIR makes no representation or warranty that its security services will disclose all vulnerabilities. DIR hereby disclaims all warranties, both express and implied, including without limitation, the 'implied warranties of merchantability and fitness for a particular purpose. In no event shall DIR be liable for damages of any kind or nature that may arise from the services provided by DIR under this SOW. 3.6 Service Interruption DIR will endeavor not to disrupt BC services. However, some scanning, probing, and Vulnerability Assessment tools are aggressive in their actions and may affect the serviceability of poorly configured or overextended systems or services. While DIR endeavors to use the safest methods to assess BC's systems, BC should. be prepared to restore a damaged system from a recent, acceptable backup within an acceptable time as determined by BC. DIR will NOT conduct any deliberate Denial -of- Service attack: BC agrees not to hold DIR liable in the event of any service interruption(s) that :may arise as a result of performance of the Vulnerability Assessment under this SOW. If either party becomes aware of a service interruption, that party will notify the other pasty's emergency contact. 4 RES Y , A SSUM P TIONS 4.1 BC Responsibilities • BC shall add DIR's IP range, which shall be provided by DIR prior to the Vulnerability Assessment initiation, to BC's non -shun list within BC's IDSIIPS. • BC shall not intentionally place an unsecured system or device in the assessment scope. • BC's emergency contact list shall include staff capable of administering BC computer systems and who are on 24 -hour notification during the Vulnerability Assessment. 4.2 DIR Responsibilities DIR shall: • Conduct the activities covered by this SOW within the engagement timeframe. • Provide BC with the source IP addresses associated with the Vulnerability Assessment activities if BC detects DIR activities and requests confirmation if detected source IP addresses are associated with DIR's assessment activity. • If DIR detects that BC is "shunning" or preventing DIR from completing Vulnerability Assessment activities, DIR shall contact BC and request that BC add DIR's IP range to BC's non -shun list within BC's IDSAPS. • Notify BC if anomalies such as system failure, inappropriate use of resources, or actual malicious attack are discovered during the Vulnerability Assessment. • If DIR encounters child pornography, as defined in the Child Sexual Exploitation and Pornography Act, 18 U.S.C, Chapter 110, in conducting the activities covered by the SOW, DIR shall report such to an appropriate law enforcement agency and provide the law enforcement agency access to the visual depictions of child pornography. MAR 18, 2013 DIR/BC CONFIDENTIAL, PAGE 4 Pg Vol. �'- DIR Contract 4: DI.R-SEC-VA-01 28 DEPARTMENT OF INFORMATION RESOURCES P.O. Box 13564 * Austin, TX 78711-3564 * ww w.dir.texas.gov/security Tel: (512) 4 7 75-4700 * Fax: (512) 475-4759 If DIR encounters information that they perceive as a serious threat to human life or safety in conducting the activities covered by the SOW, DIR shall report such threat to an appropriate law enforcement agency and BC's Executive Director or highest level executive. 5. NOTES ON VULNERABILITY SCANNERS No 'known vulnerability' scanner is perfect. it is possible that an existing vulnerability may not have been found or that a vulnerability found may not actually be present. DIR uses vulnerability scanners that consistently perform at the top of their class. Verify and understand the vulnerability before deciding to remediate/mitigate it. In many cases, remediating/mitigating the vulnerability en tails upgrading software. • A vulnerability for "Agency A" may not be a vulnerability for "Agency B". Organizations have their own specific business plans and needs. Each organization must evaluate the need to provide a service with the risk that the service may be abused. For example, file transfer protocol (FTP) may be listed as a vulnerability; if the organization intends to provide the FIT services, there is no need to remediate/mitigate. However, if the business does not need to provide FTP services, it may decide to discontinue that service. Evaluate the risk of providing the service and accepting the risk versus not providing the service. This is a management decision. Vulnerability scanning tools attempt to identify the vendors of services and operating systems. This identification is not always accurate. BC should review the Vulnerability Assessment reports and verify the existence of the vulnerability and then follow the vendor's instruction for remediating/mitigating it. New vulnerabilities are discovered every day. DIR updates its tools before every Vulnerability Assessment to ensure that the highest number of known vulnerabilities is identified at the time the assessment is performed. MARCH 18, 2013 PAGE 5 DIR/BC CONFIDENTIAL 'Vol. P9. 11fy DIR Contract #: DIR-SEC-VA-01 28 DEPARTMENT OF INFORMATION RESOURCES P.O. Box 13564 * Austin, TX 78711-3564 ♦ www.dir.texas.gov /security Tel: (512) 475-4700 + Fax: (512) 475-4759 6.1 Quarterly Scanning The Vulnerability Assessment will commence on March 18, 2013, @ 7:00 a.m. CST. The following charts summarize approximate start and end dates for each project phase in each quarter. DIR will notify BC before the start of each quarter's scanning. First Quarter Scanning Phase Start Date End Date 1. perform Network Scanning 3/1812013 312912013 2. Generate and Deliver Reports Second Quarter Scanning Phase Start Date End Date 1, perform Network Scanning 611712013 6/2812013 2. Generate and Deliver Reports Third Quarter Scanning Phase start Date End Date 1. Perform Network Scanning 911612013 912772013 2. Generate and Deliver Reports Fourth Quarter Scanning Phase Start Date End Date I. Perform Network Scanning 12/1612013 12/2712013 2. Generate and Deliver Reports 6.2 WAYS Scanning DIR will also perform a web application vulnerability scan (WRVS) on up to five BC URLs. The following chart summarizes approximate start and end dates for each project phase. Phase Start Date End Date 1. Perform Web Application Vulnerability Scanning 3718/2013 312912013 2. Generate and Deliver Reports MARCH 18, 2013 PACE 6 DIR/BC CONFIDENTIAL Vol. Pg.- DIR Contract #: DIR-SEC-VA-0128 E 0 DEPARTMENT OF INFORMATION RESOURCES P.O. Box 13564 • Austin, TX 78711-3564 • ,vww,dir.texas-gov/secuntY Tel: (512) 475-4700 ♦ Fax: (512) 475-4759 7. CONTACTS 7.1 Organization Name and Address Agency Name Brazos County (BC) Address 205 E, 27th St. City, State, Zip Bryan, TX 77803 , state, ZIP Acencv No. 7.2 Engagement Contacts 7.2.1 DIR Contacts orno N Ted James, IT Security Program Manag Primary - mowile I t Contact N mber 512-463-4220 i Secondary Contact Eme C Officer MARCH 18, 2013 DIWBC CONFIDENTIAL Vol PAGE 7 Pg. Email ted.james@dir,texas Name Edward Block, Deputy Chief Informatior Phone Number 512-463-8807 Mobile Email e @dir.texas.gov Phone 512-350-3282 (24f7 emergency phone) DIR Contract #: DIR-SEC-VA-0128 0 DEPARTMENT OF INFORMATION RESOURCES P.O. Box 13564 *A TX 78711-3564 * ww w.dir.texas.gov/security Tel: (512) 4 ♦ Fax: (512) 475-4 7.3 13C Emergency Contacts The people listed below have been designated as BC's emergency contacts and are listed in the order of escalation. Alert Escalation Name 1st Alert Billy Melzow 2nd Alert Matt Wolfe 3rd Alert Tate Tumipseed 7.4 Third Party Contact Information organization Name Brazos County IT �– Contact Name — Hoa Nguyen Contact Phone Number 361-4675 Contact Email Address(es) hnguyen@brazos Number Cell 979-361-4693 979-224-8255 979-361-4469 979-225-9399 979-361-4226 979-575-1697 MARCH 18, 2013 PAGE DIR/BC CONFIDENTIAL Pg. DIR Contract #: DIR-SEC-VA-0128 Op p DEPARTMENT OF INFORMATION RESOURCES P.O. Box i,1,564 * Austin TX ww 78711-3564 * w.dintexas.gov/security Tel: (512)475-4700 * Fax: (512)4754759 8. ENGAGEMENT IP ADDRESS RANGES 8.1 IP Addresses and Ranges BC provided the IP addresses and/or ranges listed below for the Vulnerability Assessment. BC has direct or indirect administrative control over the listed IP addresses, and the addresses are listed by preference. Please note that DIR may not assess all hosts or IP ranges ,_4. t; rarniirrPq. or other r)roiect constraints. - � r _-4. . o-%. TP iMrP /or ranszes listed below. IP Address or IP Address Range 1. Reason for Not Assessing 3. 14. 1 15. 1 8.3 Special Instructions In accordance with BC's instructions, the following conditions will be adhered to during the course of the assessment: Note special i here. MARCH 18, 2013 DIRIBC CONFIDENTIAL PAGE 9 8.2 IP Addresses NOT to be used DIR Contract #: DIR- SEC -VA -0128 1 E 0 DEPARTMENT OF INFORMATION RESOURCES P.0, Box 13564 * Austin, TX 78711 -3564 • www.dir.texas.gov/ Tel: (512)475-4 ♦ Fax.(512)475-4759 9. ENGAGEMENT URLS (FOR WAYS) 9.1 URL Addresses BC provided the URLs listed below (up to five) for the Vulnerability Assessment. BC has administrative control over the URLs listed, and the URLs are listed by preference. Please nm that nTR may nest assess all URLs aiven time, resources, or other project constraints. 1. Brazoscountyjury.com 2, Brazoscountytx.gov 3, Justiceweb.co.brazos.N.us 4. Agendas.co.brazos.tx.us 5. 1 www.thebrazoscenter.com 9.2 URL Addresses NOT to be used BC requested that DIR not assess the URLs listed below. # A URL Reason for Not Assessing 1. 2. 3. 9.3 WAYS Special Instructions In accordance with BC, the following special instructions will be adhered to during the course of WAVS assessment: Note special instructions here. DIR will deliver to BC all reports generated by the automated vulnerability scanning tools used, which will detail the findings from the Vulnerability Assessment. MARCH 18, 2013 DIRIBC CONFIDENTIAL PAGE 10 DIR Contract #: DIR-SEC-VA-0128 E 0 DEPARTMENT OF INFORMATION RESOURCES i P.O. Box 13564 + Austin, TX 78711-3564 + wwwAir-texas-gov/secur tY Tel: (512) 475-4 + Fax: (512) 475-4759 11. ACCEPTANCE AND AUTHORIZATION BC certifies that the information provided by BC i this SOW is accurate, and BC agrees to , notify DIR immediately if any inaccuracies are found before, during or after the Vulnerability Assessment. BC hereby executes this SOW by its duly authorized representative below and authorizes DIR to conduct the Vulnerability Assessment described in this SOW. (Signature) (Date) By: Carl Marsh — DIR Chief operating Officer (Signature) (Date) DIR office of the General Counsel MARCH 18, 2013 PAGE 11 DIRIBC CONFIDENTIAL Vol. BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPARTMENT: Road & Bridge a MEETING DATE: February 26, 2013 SUBJECT: I Utility Permit — Verizon Southwest Consider and take ' action on the Verizon utility permit to construct 2" road bore under Riverstone Drive located in Riverstone Subdivision. This project will provide telephone service to new customer. Site is located in Precinct 2. SUBMITTED BY: APPROVE BY: J S alvato Sammy talena Right of Way Agent Co ssioner Precinct 2 This request is PROVED / DENIED ❑ by Commissioners' Court Duane Peters, County udge DATE: 17 W Pg G� NOTIFICATION OF PROPOSED INSTALLATION AND /OR REPAIRS OF TELEPHONE FACILITIES AND DESIGNATING PLACEMENT .OF UTILITY IN COUNTY RIGHT OF WAY TO: THE COUNTY ENGINEER OF BRAZOS COUNTY, TEXAS Comes now VERIZON SOUTHWEST [company name], hereinafter referred to as "Company" i a TEXAS [state]: Corporation, with authority to transact business in Texas, acting by and through its duly authorized representative, and hereby notifies the County Engineer of its intent to lay, construct, maintain, repair and/or operate a telephone facility under, over, across and /or along certain County Roads as"shown on drawings and diagrams attached hereto, and said location described as follows: At the intersection of Riverstone:Dr. and River Rock Dr. in Riverstone Subdivision, a 2' road bore of 120' will be made across Riverstone Dr. on the northerly side of the intersection. The conduit depth will be at least 36" below tht centerline of the ditch. I The location and description of the proposed installation and appurtenances must be fully shown on detailed drawings attached to this Notification. The Company shall commence actual construction/work in good faith within 60 days from the date of said permit and shall complete said construction /work within 30 working days. (COMPANY MUST FILL IN). If such construction is not begun by the 60th day, Company will be required to provide a new notice. Company; declares that prior to filing this application, it has ascertained the location of all existing, utilities, both aerial and underground, and the filing of this application is prima facie evidence that the proposed installation will not conflict with any existing utility. A copy of this notice shall be kept at the job site any time work is being performed. In the event of deviation from this notice, the Brazos County Engineer's Office or its designated representative will be notified as soon as practicable. Approval! of County Engineer's Office may take as long as two weeks after complete application is received. I I vc)l, /,'�/ F /b Failure to notify the County Engineer's Office, within 24 hours of beginning construction shall constitute grounds for job shutdown. By signing below, I certify ,that I am authorized to represent the Company listed below, and that the Company agrees to the conditions/provisions included in this notification. VERIZON SOUTHWEST Company Name Brenda Vaidak By: Signature Supervisor- Network Engineer Title _ 301 Industrial Blvd Bryan- Texas 77803 Address 979 - 821 -4770 Telephone Number Brenda vaidak(a).verizon corn. E -mail ACCEPTANCE OF NOTIFICATION Brazos County offers no objection to the proposed location of the utility in the County right of way as shown by accompanying drawings and notice dated Oo? - 1 d?ol 3 except as noted below: EXCEPTIONS: /�vNE fiK Br County Engineer \arts fit`'' Google Maps Goggle Page 1 of 1 5413 WC# 7760 WO# 3POAOTJ WORK LOCATION . : -, Ridge - •Pecan: J..._ Acadian Vilaga' aA!Iiown:Cai' Ridgb PH'.1 ' 4 t�� Af Wramant ac Forest .,:�. .O : ^ '- .. .��, ,L�..; s+f f `Farrri'4oiN Oak #1 ;•` `' -; +' lYlirarncrt ' f. i N Y DAVI nngibnge , C _ ZIA VZOS . : -, Ridge - •Pecan: J..._ Acadian Vilaga' aA!Iiown:Cai' Ridgb PH'.1 ' http: / /Maps.google.com /maps ?hl= en &ie= UTF8 &11 =3 0. 678041,- 96.317525 &spn = 0.023622... 2/12/2013 t�� Af Wramant ac Forest �.la - — --- `,Cauntiy:Club 7. '.. Alirarnorj� s+f f `Farrri'4oiN Oak #1 ;•` `' -; +' lYlirarncrt ' e y DAVI nngibnge , VZOS 2013 Google - Map data 02013 Googk http: / /Maps.google.com /maps ?hl= en &ie= UTF8 &11 =3 0. 678041,- 96.317525 &spn = 0.023622... 2/12/2013 \\ CD ............ � o e a @x, #= was � :p . } ) � _ q __ o § §$■ - \ �$� j g � [ +"� ` CC � m / c §z � �2 C�ISO- k&§ � az-� o /�Ecce_ A sa $ . . � s2 6@ (| � 2 !| § 22 _ � I c �| E ! < >kOZ-.■rC, § s m XW. V3AjV G1# | ] _ter r & ,_E | �._ - Ln K� ■. - � :p . } ) � _ q __ o § §$■ - \ �$� j g � �C3 e CC /u� c §z § 0': C�ISO- k&§ � T o /�Ecce_ 2893 _ 3 . C 8_ - K LO > k 3c em,ao_ne 0 k§ , 2 } § � } Ln ry LU LLJ cn \ cc 0. LU to co CL W 4m cc §m . §§C, u 9}� ®° C3 cc � �djk §m | � Q / k a 2 _ \ \ BRAZOS COUNTYROADWAY SAFETY AND ROAD PRESERVATION STANDARDS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY A. General Requirements 1. Adequate drainage shall be maintained in ditches at all times. 2. Permittee will use best management practices (`BMP ") (EPA and TCEQ both provide lists of examples of BMPs) to minimize erosion and sedimentation resulting .from . the proposed installation. 3. The permittee shall take precautions to avoid damage to property. All County .Right of Way and property shall be restored to its original condition, as far as practical, in the opinion of the County Engineer or appointed representative. 4. The construction and maintenance of such utility shall not interfere with the property or rights of a prior occupant. .5. Permittee shall not interfere with other utilities located in the. right.of way.. In the. event damages occur, permittee will be liable to the County or other utilities running- through the right of way. 6. County Engineer shall determine whether or not permittee':s plans shall inconvenience the public. 1f it is determined. that inconvenience to the public exists, then the County Engineer will decide whether such project will be allowed or if an alternative exists so as not to inconvenience the public. B. Safety Requirements 1. Proper traffic control measures must be put in place prior to beginning work and remain in place during the duration of the job. All traffic control measures must follow the Texas Manual of Uniform Traffic Control Devices (TMUTCD). See Traffic Control Requirements below. 2. During construction, all safety regulations of the Texas Department of Transportation'shall be observed. 3. Permittee must take such precautions and measures', including placing and displaying safety devices, as may be necessary, in order to safely conduct the public through the project area. Company shall provide flagmen, signs, signals or devices necessary to provide complete safety to the public. 4. Adequate provisions must be made to cause minimum inconveniences to traffic and adjacent property owners. 5. No cable, conduit and/or pole line shall be laid, constructed, maintained and/or repaired so as to constitute a danger or hazard of any kind to persons or vehicles using such road. Any,poles placed in the Right of Way for future installation shall be placed at the back of the Right of Way. Exceptions may be approved. by the County Engineer. C. Traffic Control Plan 1. A traffic control plan, pursuant to .the.TMUTCD or Engineered Traffic Control Plan must be provided for the following: a. any construction (i.e. pit, excavation, hole) left open overnight, requires specific j nighttime _ traffic'control measures pursuant to the TMUTCD; b. if construction is Within ten (10) feet of the roadway; or c. any work performed in the roa rig- -o - ay;" Vol. -�� Pg. 2. Plan must be attached to the permit and kept at the job site any time work is being performed. .3. Plan must set forth the time of completion for the job. D. Design Standards All overhead installations shall conform to clearance standards of the Texas .Department of Transportation and the pole be placed in the .designated area for power specified as set forth in the Texas Utilities;Code, Section 181.045. 2. All pole installation (including: lighting) shall be placed at the backside of the Right of Way to ensure safety to the public. _Any pole placed in violation of this requirement will be required to be moved to the appropriate location at the company's expense. Exceptions may be approved by the County Engineer. 3. All underground installations shall.(these are minimum depths — utility may place deeper): a. be placed at a minimum depth of forty -eight (48) inches below the top of the pavement; b. be at least thirty-six (36) inches below ditch flow line when installation is within the area measured from top of bank to top of bank; c. be at least forty - eight (48) inches below ditch flow line if low pressure gas or petroleum lines. For high pressure gas and petroleum lines, see High Pressure Pipelines requirements listed below; d. not be closer than ten (10) feet from the edge of pavement. Exceptions may apply in rights 'of way of less than 60'. 4. Water Lines: All water .lines must be a minimum 36- inches' below the ditch flow line and cased. Waterlines shall be cased if crossing under the roadway. 5. Utilities in all new developments that have 60 feet. or greater of right of way shall be installed within designated locations based upon the type of utility. The locations shall 'be as follows: (measured from back of right= of..way). Power — 0 =2 feet, nom finally V Phone — 2-4.feet, nominally 3' Gas — 4 -6 feet, nominally 5' Cable — 6 -8 feet,.nominally 7' 6. Utilities with less than 60jeet right -of -way in all new developments shall install the utility in a similar manner as referenced in No. 3 above, however, the County Engineer or its designated representative will provide final approval of each utility location. 7. The length of any trench to be opened in advance of the pipe, conduit or ducts may not be longer than 400' if left open over night or unattended. 8. Crossings under a county road shall: a. be bored or jacked. ABSOLUTELY NO OPEN CUTS WITHIN.COUNTY ROAD PAVEMENT; b. - be pressure grouted 'for the full length of the crossing if the annular space between pipe and casing and soil exceeds one (1) inch. Brazos County must be given 24 hours notice of pressure grouting operations and,have the opportunity to have an in on site to observe pressure grouting operations;, c. TxDOT Standard Specification Item 476 shall be followed for all. boring, jacking, tunneling : and joints. Vol. _ -1 pg'—Zv ale$ =i'. ;•?f =:�, `.�.;, ", - -= �'�- - .,. - - - -. 9. Bore. Pits a. no pits shall remain open longer than 2 days; b. all pits shall have proper traffic control measures in place. See Traffic Control Plan listed above. c. pits shall NOT be located within. ten (10) feet from the edge of pavement without prior approval from the County Engineer or his representative; I when pits are to remain open for more than 8 hours,, due diligence will be used in protecting the spoil pile to.prevent drainage problems; e. based upon soil conditions, the County Engineer or his representative may require shoring to protect pavement integrity; f. based upon soil conditions, the County Engineer or his representative may require pits be placed further from the edge of road. 10. Any installation within ten (10) feet of edge of pavement shall meet the following: a. location must be approved by the County Engineer or his representative b. backfilled with cement stabilized material. c. based upon soil conditions, the County Engineer or his representative may require shoring to protect pavement�integrity. d. all excess water and .mud shall be removed from the trench prior to backfilling. Any .backfill placed during. a rainy period or at other times where excess water cannot be prevented from entering the trench will . be considered TEMPORARY and shall be replaced with PERMANENT.cement stabilized material as soon as weather permits; e. all disturbed base and pavement materials shall be 'removed and restored to the satisfaction of the County Engineer or his representatives. f. no side or lateral tamping to fill voids under the base and pavement materials is allowed. I.I. Company must be careful to not jeopardize the slope or integrity of the shoulder of the road. In: the event Company damages the slope, shoulder or any other portion of the right -of -way, Company will be responsible for repairing the damage and replacing the right -of -way to the condition it Was prior to commencing construction. 12. Operation of construction .and/or maintenance equipment on the traveled surface of any improved County road will not be permitted, except in an instance whereby the laying, construction, maintenance and/or repair of cables, conduits and/or pole lines cannot be accomplished by any other method, and in this event all such equipment shall be of the rubber tire variety. Appropriate traffic control shall be provided meeting TMUTCD requirements. 13. In the event said construction and/or maintenance and/or repair requires .Company to _remove, cut or jeopardize any section of the road (asphalt, cement, road base, etc.)'. Company will be required to provide a performance bond or letter of credit securing necessary repairs. Said bond amount will be determined by the County Engineer. 14. The applicant shall submit a .letter of "No Objection" from the Army Corps of Engineers for all designated wetlands and environmentally sensitive lands. E. Emergency work In the event Company is required to perform emergency services, that requires excavation in a County Right of Way, and unable to notify the County Engineer prior to conducting emergency repairs, Company shall notify County Engineer within 24 hours of beginning construction/repairs. This will allow the County. Engineer's Office an opportunity to inspect the site to ensure the integrity of the County Right of Way and traffic safety controls used. Vol. I >s F. Repairs to existing facilities 1. Maintenance and/or repair to existing cables, conduits, and /or pole lines which require disturbance of the soil, shall not. be performed until plans describing such maintenance and /or repair have been approved by the County Engineer or its designated representative and a permit has been obtained. I G Relocation of utilities When and if the County :Engineer determines that it is necessary for the construction, repair, improvement, alteration 'or• relocation of all or any portion of said road, any or all. poles, wires, pipes, cables or other facilities and appurtenances authorized hereunder, shall be removed from said road, or reset or relocated thereon, as required by the County Engineer within a reasonable time as deterinined.by.the County Engineer and Utility Company, and at the expense of the Utility Company. H. High Pressure Pipelines 1. All utility Permits for' high pressure pipelines (generally 60' PSI or greater), whether pertaining to controlled access or non - controlled access installations, should contain the following additional information in the description of the permit. - diameter -wall thickness - material specification - minimum yield strength - maximum operation pressure of the pipeline 2. With the exception of th& .maximum operation pressure of the pipeline, this information is to be supplied for both .the carrier pipe and the casing. 3. Assurance must also be jived that the installation material and design meet the minimum Federal Safety Standards for Liquid and Gas Pipe Lines. Assurance must be provided on company letterhead and signed by an authorized representative of the company. 4. Petroleum Pipelines: Depth Tvae o f Pipeline (below deepest ditch grade) Special Requi Encased Pipe Less than 10' Must be covered with concrete pad at least 36 "' deep Encased Pipe Greater than 10' No concrete pad required Non -Cased Pipe. Less than 10' Must be covered with concrete pad at least -48" deep Non -Cased Pipe Greater than 10' No concrete pad required The•Concrete pad shall be minimum of 3" thick.and width shall be pipe diameter plus 18" minimum. 5. Under no circumstances will a pipeline be installed parallel to a County Road within the Right -of- Way. Transmission lines have 'lieen'determined . to be petroleum pipelines (which includes natural gas'lines) and shall not be parallel to a .County Road. 6. Natural Gas Distribution is a line:that serves the final customer. Vol. _�__�� Pg. -�--- c S : , ;I - B ---- - - - j : A 41 rag - U -, w 0 o Is 0 LSj 5 9= % o -El lis! LL- LU 8 LL- 'z I E -1111 g ti cr- U. N- - j v LL. PM rb 9 HIE �Ul Millis 12S 2 3 S - A A " � w . -- — - — - — - — - - — - — - — - — - — - LLJ 4*- as KC S 01�.� o�� , xojddv Ou = m 10 1 Got .0 40 v1n 53 1 . • '-P1'-4S AL 1•G —.1. x Wi� OS JOlx €a • 4" 09 X jo .9 h 6 .00 L I r-ows ♦ 0 J Pjnotls' ua• as Lid. CS cc MA mom as rT 1 jQP <33 C �> —pin0 . s Lou 09 AN 0•0l JP I'll n 411 w3mv - osic 14, -1444 Jt- c. BRAZOS COUNTY COMMISSIONERS' COURT J ACTION FORM DEPARTMENT: Road & Bridge MEETING DATE: February 26, 2013 I . . ' SUBJECT:, Utility Nrrruit — Halcon Field Services, LLC Cons_ ider And take action. on - the Halcon Field Services utility perrmt to construct 8" road bore under Smith Road. Project will connect several oil wells in the area. Site is located in Precinct 2. M. M Sammy C Commisg. Precinct 2 This request is drAPPROVE ENIED by Commissioners' Court Duane Peters, County judge DATE: C Right,"of Way Agent i APPLICATION FOR PIPELINE UTILITY - PERMIT DESIGNATING PLACEMENT' UTILITY IN COUNTY RIGHT OF WAY TO: THE COUNTY ENGINEER OF BRAZOS COUNTY, TEXAS Comes.now Halcon Field Services LLC [company name], hereinafter referred to as "Company" a I Delaware [state] Corporation, with authority to transact business in Texas, acting by and through its duly authorized representative, and hereby petitions the County Engineer for the right to lay, construct, maintain, repai and /or operate equipment under, over, across and/or along certain County Roads as shown on drawings r i and diagrams attached hereto and said location described as follows: f Facility to Cross Road ' Road Name & Block Number Length of crossing TYPE OF CONSTRUCTION CHECK ONE Bored Jacked Driven Cased Smith Road 1 50' X Facility to Parallel County Road Within Right -Of -Way i Road Name and Block Number From To Distance I CONSTRUCTION TYPE 8.375 Diameter 0.219 Wall Thickness ❑ High Pressure Underground ❑ Low Pressure Underground Pipeline (60 psi or greater Pipeline (60 psi operating Material Specification Steel operating pressure) pressure) Minimum Yield Strength 42.000 Maximum Operatii n Pressure 720 The location and description of the proposed installation and appurtenances must be fully shown on the attached detailed drawings. f i The Company shall commence actual construction /work in good faith within 60 days from the date of said permit and shall complete said construction /work within 30 working days. (COMPANY MUST FILL IN). If such construction is; not begun by the 60` day., Company will be required to apply for a new permit. I Company declares that prior to filing this application, it has ascertained the location of all existing utilities, both aerial and underground, and the filing of this, application is prima facie evidence that the proposed installation will not conflict with any existing utility. A copy of thisipermit shall be kept at the job site any time work is being performed. It is.expressly!stipulated that this Permit is -a license for permissive use only and that the placing of facilities upon public property pursti i ant to this permit shall not operate to create or vest any property right in said holder. It. is understc 'title and inte indemnify, c din ariy mann =Any :; deviati resehtatii I and agreed that the rights and privileges herein set out are granted only to the extent of the County's right,, st in the land to be entered upon and used by the holder and the holder will at all times assume risk of and 'end and save harmless Brazos County from and against any and all loss, damages, cost or expense arising on account of the exercise or attempted exercise by said holder of the aforesaid rights and privileges.. 1 -from these specifications must be approved by Brazos County Engineer's Office or its designated k"�6 _ _ 1 0� Pg. 1,7 Approval of County Engineer's Office may take as long as two weeks after complete application is received. Applicant agrees to comply with all rules of the County Commissioners and the County Engineer in construction of said installation attached hereto as BRAZOS COUNTY DESIGN STANDARDS AND SAFETY PRECAUTION REQUIREMENTS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY and incorporated herein for reference. In the event Company fails to obtain a permit prior to the installation or does not install utilities in compliance with installation requirements set forth herein (Le. depth, location, etc), Company assumes all financial responsibility for damages and/or destruction of lines, cables, etc. based upon its failure to comply with Brazos County requirements. Applicant agrees that if Brazos County demonstrates a violation of the terms of this policy, Applicant stipulates that requisites for injunctive relief exist and that Brazos County is entitled to relief enjoining any conduct by applicant which is contrary to the policies. This permit is a revocable permit. Brazos County reserves the right to revoke this permit at any time, in the sole discretion of Brazos County, for interests of public health, safety or welfare, or for failure to repair any damages upon demand, or for any other reason deemed sufficient by Brazos County. In the event Company fails to comply with any or all of the requirements as set forth herein, the County may take such action as it deems appropriate to compel compliance. The County Engineer further retains the right to revoke this Permit by verbal notification to the Applicant/Company. Failure to obtain this permit and/or notify the County Engineer's Office within 24 hours of beginning construction shall constitute grounds for job shutdown. By signing below, I certify that I am authorized to represent the Company listed below, and that the Company agrees to the conditions/provisions included in this permit. C ompany Name t i 11�,nnV � t1 �iS By: i ature �(y� �rp �C.�' \ 11P+�br z.✓ Title ire w ► Address City State Zip X 18- Phone Number ��, kr S "Z ►AN nnrc�l e� cr n Email: . / Pg.__.� PIPELINE U`T'ILITY APPROVAL Brazos County offers no objection to. the proposed location of the utility'in the County right of way as shown by accompanying! drawings and notice dated ;J " ;Dig except as noted below: (Month/Day/Year) I EXCEPTIONS: 71a -1 County Engineer 17X F _ o +\ \\ 94'05' RONALD A. LEWIS ET UX CALLED 66.93 AC. VOL. 276, PG. 791 GEO. W. SINGLETON A -51 P.I. 24 +00 / , e c", a - F\ CATHY M. FIGERT (/ CALLED 104.975 AC. (TR. 2) VOL. 9042, PG. 08 +� \\ N.A.D. 83 V �\ LAT: 30.79184' LON: 96.38691' \ / a o 0 0 2 z\ O � Ix O 4 W LL. U / W � u, � Lu k O W L-)j N co h ) t n + N N N N 348 ui Jjo 24 u H = 1 : 50 ELEVATION VIEW PROPOSED COYOTE CROSSING SMITH PIPE SPECIFICATIONS OF PIPELINE ROAD WARNING! UNDERGROUND UTILITIES SHOWN HEREON ARE APPROXIMATE ONLY THERE MAY ALSO BE OTHER UNDERGROUND UTILITIES THAT ARE NOT SHOWN. BEFORE ANY EXCAVATION OR CONSTRUCTION OPERATIONS BEGIN THE CONTRACTOR MUST CONTACT ONE CALL UTILITY LOCATION SERVICES AND THE OWNERS OF THE UTILITIES TO VERIFY THEIR LOCATION. 342 340 338 26 +00 NOTE: BEARINGS ARE BASED ON N.A.D. 1983 DATUM JOB NO. T730081 -SMITH RD -XING HALCON FIELD SERVICES, LLC PROPOSED PIPELINE CROSSING SMITH ROAD 1548' NORTHWEST OF ALEXANDER ROAD BRAZOS COUNTY, TX. SCALE. DRAWN BY.- DATE. 1 " = 50' K.G.W. 102-21-1.3 :7 / ge �♦ / // tn Ln h N h N N N N N 348 '> 346 o 344 � l h Iu c / OF PIPELINE ROAD WARNING! UNDERGROUND UTILITIES SHOWN HEREON ARE APPROXIMATE ONLY THERE MAY ALSO BE OTHER UNDERGROUND UTILITIES THAT ARE NOT SHOWN. BEFORE ANY EXCAVATION OR CONSTRUCTION OPERATIONS BEGIN THE CONTRACTOR MUST CONTACT ONE CALL UTILITY LOCATION SERVICES AND THE OWNERS OF THE UTILITIES TO VERIFY THEIR LOCATION. 342 340 338 26 +00 NOTE: BEARINGS ARE BASED ON N.A.D. 1983 DATUM JOB NO. T730081 -SMITH RD -XING HALCON FIELD SERVICES, LLC PROPOSED PIPELINE CROSSING SMITH ROAD 1548' NORTHWEST OF ALEXANDER ROAD BRAZOS COUNTY, TX. SCALE. DRAWN BY.- DATE. 1 " = 50' K.G.W. 102-21-1.3 :7 / ge ItT- `iw�`'''�y+�`r'?T'!,k � .�it c � �R \ 4�'� +S, �,+ ' � c * � , r }y � • , y � �Q ° !� t ` - �', k �i "i. t � } "' r>•,' Y r• 7 i �i .e nNl � � � \ ,* . , � � _ y� .,4e �'Y t� 'Mf�t,�4•�'' -1. � �� ! •f "+r' •`` } s° . _ � 1, -'.;; -; .T'i'c . �- ft3 ,�yr*�'a r'��' � t-.. � y:- .. • � y,. yrr A Af i A. A. c o �bhu�X"``k <!ti, ^ \ Z "�' •.. - � L z r �` yX „r, r_ '7t; .. .. ��. '-' - f ”. IJ CSI -.� f �� Z ,��, �;'�. 'if 9 _ ' ,. }• � :� - \\. � r � . c w i ' y ice:' of ! s f` L ` r •�. ^} { � Y t: ft� Wk J , � . ' . r Y � f - � r ,� !. (� ;'�.� y. -�, fr.... s • I�J�� r : , , /• � , ' � �� - -rr.� d � r y Y aR"� i . �?tt�,,,ea' '� � t � r i. .. _ �d� , Y � JtS - %fir•,., r .•t y `�k � "tf - `' '- '. . � a 1" j .. �r.. sr ' � (� � .. � ' - . ' ` :can , : -� •� r� � � 3`_" .'' .. .. � . � , f t R Vrf s��f ••� �1 . � "t-;�" �- .rte_.: ��!'t- """[[[�.., . 4 `"' y -.�C. .. - BRAZOS COUNTY ROADWAY SAFETY AND ROAD PRESERVATION STANDARDS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS'OF WAY A. General Requirements 1. Adequate drainage shall be maintained in ditches at all times. 2. Permittee will use best management practices ( "BMP ") (EPA and TCEQ both provide lists of examples of BMPs) to minimize erosion and sedimentation resulting from the proposed installation. 3. The permittee .shall take precautions to, avoid damage to property. All County Right of Way and property shall be restored to its original condition,, as far as practical, 'in the opinion of the County i Engineer or appointed representative. 4. Tlie construction and maintenance -of such utility shall' not interfere with the property or rights of a prior occupant. 5. Permittee shall not interfere with ,other utilities located in the right of way. In the event damages occur, permittee will be liable to the County or other utilities running through the right of way: 6. County Engineer shall determine whether or not permittee's plans shall inconvenience the public. If it is „determined that inconvenience to the public. exists, then the County Engineer will decide whether such project will be allowed or if an alternative exists so as not to inconvenience the public. B. Safety Requirements 1. Proper traffic.control measures must be put in place prior to beginning work and remain in place during. the duration of the job. All traffic control measures must follow the Texas Manual of Uniform Traffic Control Devices (TMUTCD). See Traffic Control Requirements below. 2. During construction, all safety regulations of the Texas Department of Transportation shall be observed. 3. Permittee must take such precautions and measures, including placing and displaying safety devices, as may be necessary, in order - to safely conduct the public. through the project area. Company shall provide flagmen, signs, signals or devices necessary to provide complete safety to the public. 4. Adequate provisions must be made to cause minimum inconveniences to traffic and adjacent property owners. rt 5. No cable, conduit and/or pole line shall be laid, constructed, maintained and/or repaired so as to constitute .a danger or hazard of any kind to persons or vehicles using such road.. Any poles placed iri the Right of Way for future installation shall be placed at the back of the Right of Way. ' Exceptions may be approved by the County Engineer. C. Traffic Control Plan 1. A traffic control plan, pursuant to the TMUTCD or Engineered Traffic Control, Plan must be provided I for the following: a. any construction (i.e: pit, excavation, hole) left 'open overnight, requires specific nighttime traffic control measures pursuant to the TMUTCD; b. if construction is within ten (10) feet of the roadway; or c. any work performed in the road right -of -way; 174 i� 2. Plan must be attached to the permit and kept at the job site any time work is being performed. 3. Plan must set forth the time of.completion for the job. D. ,Design Standards i 1. All overhead installations shall conform to clearance . standards of the Texas Department of Transportation and the pole be placed in the designated area for power specified as set forth in f the Texas Utilities Code, Section. 181.045. 2. All pole installation (including lighting) shall be placed at the backside of the Right of Way to ensure I safety to the public. Any pole placed in violation of this requirement will be required to be moved to the appropriate location at the company's expense. Exceptions may be approved by the County Engineer. 7 8. 3. Alli underground installations. shall (these are'minimum depths — utility may place deeper): a. be placed at a minimum depth of forty -eight (48) inches below the top of the pavement; b. be at least thirty -six (36) inches below ditch flow line when installation is within the area measured from top of bank to .top of bank; c. be at least forty-eight (48) inches below ditch flow line if low pressure gas or petroleum lines. s For high pressure gas and petroleum lines, see High Pressure Pipelines requirements listed below; d. not be closer than ten (10) feet from the edge of pavement. Exceptions may apply in rights of way of less than 60'. 4. Water Lines: All water lines must be a minimum 36- inches below the ditch flow line and' cased. Waterlines shall be cased if crossing under the roadway: 5. Utilities 'in all new developments that have 60 feet or greater of right of way shall be installed within designated locations based upon the. type of utility. The locations shall be as follows: (measured from back of right =of -way). Power — 0 -2 feet, nominally I' Phone — 2-4' feet, nominally 3' Gas — 4 -6 feet, nominally 5' i Cable —.6 -8 feet; nominally 7' 6. Utilities with less than 60 feet .. right -of -way in all new developments shall install the utility in a similar manner as referenced in No. 3 above, however, the County Engineer or its designated representative will provide final approval of each utility location. The length of any trench to be opened in advance of the pipe, conduit or ducts may not be longer than I 400' if left open over. night or unattended. Crossings a county road shall: a. be bored or-jacked.. NO OPEN CUTS WITHIN COUNTY ROAD PAVEMENT; b. be pressure grouted for the full length of the crossing if the annular space between pipe and casing and soil exceeds one (1) inch. Brazos County must be given 24 hours notice of pressure, grouting operations and have the opportunity to have an inspector on site to observe pressure grouting operations; i C. TxDOT Standard Specification Item 476 shall be followed for all boring, jacking, tunneling and joints. Vol pg. /� 9. Bole Pits I a. no pits shall remain open longer than 2 days; j b. all pits shall have proper; traffic control measures in place. See Traffic Control Plan listed above. c. pits shall NOT be located within ten (10) feet from the edge of pavement without prior approval from the County Engineer or his representative; d. when pits are to remain open for more than 8 hours, due diligence will be used in protecting the spoil pile .to prevent drainage problems; i e. based upon soil conditions, the County Engineer or his - representative may require shoring to protect pavement integrity; f. based upon. soil conditions, the County Engineer or his representative may require pits be placed further from the edge of road. 10. Any installation within ten (10) feet of edge of pavement shall meet the following: a.. location must be approved by the County Engineer or his representative ; b. backf lied with cement stabilized material. c. based upon soil conditions, the County Engineer or his representative may require shoring to protect pavement integrity. d. all excess water and mud shall be removed from the trench prior to backfilling. Any backfill placed during a rainy period or 'at other times where excess water cannot be prevented from entering •the trench will be considered TEMPORARY and shall be replaced with PERMANENT cement stabilized material as soon as weather permits; e. all disturbed base and - pavement materials shall be removed and restored to the satisfaction of the County Engineer or his representatives. f. no side or lateral tamping to fill voids under the base and pavement materials is allowed. 11. Company must be careful to not jeopardize the slope or integrity of the shoulder of the road. In the event Company damages the slope, shoulder or any other portion of the right -of -way, Company Will be responsible for repairing the damage and replacing the right -of -way to the condition it . was prior to commencing construction. i 12. Operation of construction and/or maintenance equipment on the traveled surface of any improved County road will 'not b* permitted, except in an instance. whereby the laying, construction, maintenance and/or repair of cables, conduits and/or pole lines cannot be accomplished by any other method and in this event all such equipment shall be of the rubber tire variety. Appropriate traffic control shall be provided meeting TMUTCD requirements. 13. In the event said construction and/or maintenance and/or repair requires. Company to remove, cut or i jeopardize any section of the road (asphalt, cement, road. base, etc), Company will be required to provide a performance bond or letter of credit securing necessary repairs. Said bond amount will be determined by the County Engineer. I4. The applicant shall submit" a letter of "No Objection" from the Army Corps of Engineers for all designated wetlands and environmentally sensitive lands. E. Emergeney work In the event Company is required to perform emergency services, that requires excavation in a County Right of Way, and unable to notify the County Engineer prior to conducting emergency repairs, �. Company shall notify County Engineer within 24 hours of beginning construction/repairs. This will allow 'the County Engineer's Office an opportunity to inspect the site to ensure the integrity of the County Right of Way and traffic safety controls used. F. Repairs to existing facilities Maintenance and/or repair to existing cables, conduits, and/or pole lines which require disturbance of the soil, shall not be 'performed until plans describing such maintenance and/or repair .have been approved by the County Engineer or its designated representative and a permit has been obtained. G. Relocation ?of utilities 1. When and if the County Engineer determines that it is necessary for the construction, repair, improvement, alteration or' relocation of all or any portion of said road, any or all poles, wires, 1 pipes, cables or other 'facilities and appurtenances authorized hereunder, shall be removed from said road, or reset or relocated thereon, as required by the County Engineer within - a reasonable time as determined by the County Engineer and Utility Company, and at the expense of the Utility Company. H.. High Pressure Pipelines All; utility Permits for high pressure pipelines (generally 60 PSI or greater), whether pertaining to i controlled access or non - controlled, access installations, should contain the following additional information in the description of the permit. diameter -wall thickness - material specification - minimum yield strength - maximum operation pressure of the pipeline I With the exception of the maximum operation pressure the pipeline, this information is to be supplied for both the carrier pipe and the casing. 3. Assurance must also be ; given that the installation material and design meet the minimum Federal Safety Standards,for Liquid and Gas Pipe Lines. Assurance must be provided on company letterhead and signed by an authorized, representative -of the company. 4. Petroleum Pipelines: i Depth Type of Pipeline (below deepest ditch grade) Special Requirements Encased Pipe Less than 10.' Must be covered. with concrete pad at least 36 deep Encased Pipe Greater than 10' No concrete pad required Non -Cased Pipe Less than 10' Must be covered with concrete pad at least 48" deep Non -Cased Pipe Greater than 10' No concrete pad required The Concrete pad shall be minimum of 3" thick and width shall be, pipe diameter plus 18" minimum. 5. Uri de_ r no circumstances will a pipeline be installed parallel to a County Road within the Right-of- Way. Transmission lines have been determined to be petroleum pipelines (which includes natural gas lines) and shall not be parallel to a County Road: 6. Ndtural Gas Distribution is a line that serves.the final customer. Vol /7 p/ pg. /�6 1038 HALCON RESOURCES CORPORATION ROW ACCOUNT '-3 - 1000 LOUISIANA ST. STE 6700 DATE 11 HOUSTON, TX 77002 PAY $1 So n 1. TO THE ORDER OF - Lo " //J - o DOLLARS Welk Fargo B-nkN-k MEMO T BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2012 -2013 BUDGET YEAR NO. 12/13 21.1— 21.4 On this the 26th day of February 2013 at a regular meeting of the Commissioners' Court, the following members were present: A. Duane Peters, County Judge, Presiding B. Lloyd Wassermann, Commissioner, Precinct 1 C. Sammy Catalena, Commissioner, Precinct 2 D. Kenny Mallard, Commissioner, Precinct 3 E. Irma Cauley, Commissioner, Precinct 4 F. Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on 26th day of February 2013 the Court heard and approved a budget amendment for the 2012 -2013 budget year for Brazos County, Texas; and WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 18 September 2012, the following amendment(s) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 26th day of February 2013. THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS. By: Duane Peters, County Ju Original: County Clerk's Office and Attached to the original budget Copies: County Auditor County Treasurer County Budget Officer Commissioners' Court Minutes P9• ly.2- BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 12/13 - 21.1 2/26/2013 FUND DIV ACCT PROJ DRICR ACCOUNT NAME Increase Decrease 4308 63431000 80101003 CR Bldg Renovation - Court House 7,500.00 4308 63430800 80101003 DR Bld Renovation - Court House 7,500.00 Jail Expansion 2007 Correction to Budget Amendment 20.3 that was approved on February 19, 2013 during Commissioner's Court. nn 7 ��,�!•y�`;, ° - � Vol __ /�. pg. BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 12/13 - 21.2 2/2612013 FUND DIV --- ACCT PROJ D ACCOUNT NAME Increase Decrease 2400 24005210 61130000 CR Contingency 911.92 2400 24005210 ' 67203000 DR Minor Computer Hardware 911.92 I JP Tech Fund - JP 2.1 of funds to proper account to purchase scanners for JP 2.1. 7 "A V9— RP -, nnm , *,epare ytc-- 1 7 P9.- BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS .No. 12/13 - 21.3 eP2e,ona 12 FUND DIV. ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 0100 11000500 51820000 CR Merit Pay 1,002.00 0100 12000100 51610000 DR Hourly Staff 825.00 0100 12000100 53100000 DR Social Security 64.00 0100 12000100 53200000 DR Retirement 108.00 0100 12000100 53800000 DR Worker's Comp 3.00 0100 12000100 53900000 DR Unemployment insurance 2 -00 Non : Departmental and County Treasurer - Administration Reallocation of funds for merit award. c � t <:- yf7at roiial:.. ;County:; Judge' Approval: . "- ..- _.....,'::�''',_„.;.; :.: Date;`:: ',r.:... Pg /� BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 12/13 - 21.4 W26ignin FUND DIV — ACCT PROJ DR/CR ACCOUNT NAME Increase Dec rease - - 0100 21000100 59100000 CR DDEA 1,000.00 0100 21000100 61450000 DR Miscellaneous Ex p. 1,000.00 County Clerk - Administration Reallocation of funds to pay for deductible on Bond No. CBB 2011219, Claim No. 53958. 2/ 2012 G11 ;.','— Date -Depa'r-trnen P qy-� ---- --- ---- Pg. PERSONNEL CHANGE OF STATUS REQUESTS Commissioner Court Date: February 26, 2013. . Department Submitting Information: Human Resources Purpose of Submissions: Consider and Take Action on Change. Requests 7 Department Submitting Employee Request Action Requested Request(s) . Applies To Expo Cogwin, Marlene Resignation Juvenile Boardman, Kylie Rae New Hire Ramirez, Ann Merit S.O. Admin. Crosthwait, Judy Retirement S.O: Jail Cunningham, Ashley Other Approved in Commissioners' Court: Februa County Judge's o;r Commissioner's Signature: r (This Copy to be' ttached Fk pg . / 7 f DONALD LAMPO CONSTABLE PRECINCT 2 - BRAZOS COUNTY 200 S. TEXAS AVE., STE. 151 BRYAN TX 77803 -5363 (979) 361 -4477 (979) 361 -4455 FAX MEMORANDUM DATE: February 19, 2013 TO: Commissioners FROM: Constable Donald Lampo RE: Racial Profiling Report Commissioners, enclosed is a copy of my Racial Profiling Report for 2012 -13. Per state law I am required to submit a copy to the court by March 1, of each year. -oW 3 Duane Peters Date County Judge BRAZOS COUNTY CONSTABLE PCT.2 RACIAL PROFILING REPORT 2012 -13 TOTAL NUMBER STOPS 1770 Citation Only 1664 Number of motor vehicle stops: Arrest Only 36 Both 70 TOTAL: African Race or Ethnicity: Asian Caucasion Hispanic Middle East Native American Unknown 229 38 1420 81 2 TOTAL: Race or Ethnicity known prior to stop? Yes 53 No 1717 TOTAL: Search conducted? Yes 177 No 1593 TOTAL: Was search consented? Yes 85 No 92 TOTAL: 1770 1770 1770 1770 177 Tell TIER 1- PAR'T'IAL EXEMPTION RACIAL PROFILING REPORT Agency Name: BRAZOS CO. CONST. PCT. 4 Reporting Date: TCLEOSE Agency Number: Chief, Administrato r: Agency Contact Information: 02/18/2013 041104 ISAAC BUTLER JR Phone:9793614266 Email: jbut1M2bramscounZU4= Mailing Address: BRAZOS CO. CONST. PCT. 4 206,14...Washington Bryan, TX 77803 This Agency claims partial racial profiling report exemption because: Our vehicles that conduct motor vehicle .stops are equipped with; video and audio equipment and we maintain videos for 90 days. Certification to This Report 2.132 (Tier 1) — Partial Exemption Article 2.132(b) CCP Law Enforcement Policy on Racial Profiling BRAZOS CO. CONST: PCT. 4 adopted a detailed written policy on racial profiling. Our policy: (1) clearly defines acts . constituting racial profiling; (2) strictly prohibits peace offtcers by the BRAZOS CO. CONST. PCT. 4 from engaging in racial profiling; (3) implements a process by which an individual may file a complaint with the BRAZOS CO. CONST. PCT. 4 if the individual ,believes that a peace officer employed by the BRAZOS CO. CONST. PCT. 4.has engaged in racial profiling with respect to the individual; (4) provides public education relating to the agency's complaint process; (5) requires appropriate corrective action to be taken against, a peace officer employed by the BRAZOS CO. CONST: PCT. 4 who, after an investigation, is shown to have engaged in racial profiling in violation of the BRAZOS CO. CONST. PCT. 4's policy adopted under this article; (6) require collection of information relating to motor vehicle stops in which a citation is issued and to arrests made as a result of those stops, including information relating to: (A) the race or ethnicity of the" individual detained; (B) whether a search was conduct_ ed and, if so, whether the individual detained consented to the search; and Page -1 'of 3 pages submitted eloctronically to the The Texas Commission on Law Enforcement Officer -Standards and Education (C) whether the peace officer knew the race or ethnicity of the individual detained before detaining that individual; and (7) require the chief administrator of the agency, regardless of whether the administrator is elected, employed, or appointed, to submit an annual report of the information collected under Subdivision (6) to: (A) the Commission on Law Enforcement Officer Standards and Education; and (B) the governing body of each county or municipality served by the agency, if the agency is an agency of a county, municipality, or other political subdivision of the state. I certify these policies are in effect. Executed by: ISAAC ,BUTLER JR Chief Administrator BRAZOS CO. CONST. PCT. 4 Date: 02/18/2013 - O D Duane Peters Date County Judge Page 2 of 3 pages submitted electronically to the The Texas Commission on Law Enforcement Officer Standards and Education /7 lo /9/ BRAZOS CONST. PC Motor Vehicle Radid Profiling Information Number of m6tor stops: 1. U&difation!oply, 1 1 arrest only 3. 23 both 4. - '772 Total (4, 11, 14 and 17 must be equal) Race or Ethnicity: 5 73 African 6. 12 Asian 7. 531 Caucasian 1. 146 Hispanic .9. 5 Middle Eastern 5, Native American 11.772 Total (lines 4, 11, 14 and 17 mustbe equal) Race or Ethnicity known prior to stop? 12. 0 Yes 13. 772 No 14. 771 Total (lines 4, 11, 14 and 17 must be equal) Search conducted? 15. 7 Yes 16. 765 No 17. 712 Total (lines 4,11, 14 and 17 must be equal) Was search consented? 18.2 Yes 19.5 No 20. 7 Total (must equal line 15) ..p'a b electronically to the Page:3-of 3 a 4es submitted ni Uias Commission on Law Enforcement Officer Standards and Education Pg.