HomeMy WebLinkAbout2013-02-19-10:00AM-REGULAR MEETINGBRYAN,TEXAS
NOTICE OF MEETING AND AGENDA
BRAZOS COUNTY COMMISSIONERS COURT
THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN
REGULAR SESSION ON FEBRUARY 19, 2013 AT 8:00 AM IN THE
COMMISSIONERS COURTROOM OF THE COUNTY ADMINISTRATION
BUILDING, 200 SOUTH TEXAS AVE., SUITE 106, BRYAN, TX 77803
Invocation and Pledge of Allegiance - U.S. and Texas Flag - Chaplain G.H. Jones and
Commissioner Cauley
2. Call for Citizen input and/or concerns.
Consider and take action on agenda items 3 - 25:
3. Proclamation 13 -006 2013 Walk Across Texas.
4. Resolution 13-004 opposina HB 958 proposing to reduce the interest rate on TCDRS funds.
5 Appointme of the following individuals as Fire Commissioners for Braz County Emergency
Services District #4:
• a Joseph "Joe" Ondrasek• term of appointment: 2/19/20 - 12 /31/2014
• b Jessie Contrerras• term of appointment: 2/19/2013 - 12/31/
• c William "Bill' Marsden; term of appointment 1/112013-121
• d Keith Cook term of appointment: 1/1/2013 - 12/31/2013
• e Greg Leath; term of appointment: 1/1/2013 - 12131
6. Request from the Sheriffs Office -Jail Division for out of state travel for Je rry Barra_ tt to attend The
Traumas of Law Enforcement in Alexandria. Louisiana March 4-6. 2013.
7. Request for o ut of state travel for Jeff Reeves to attend the Traumas of Law Enforcement tra ining in
Alexandria LA on March3- 6.2013.
g . Approval of out of state travel for the Emergency Management Coordina to attend the WebEOC U
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BRAZOS CO V 1\ 1 1
g Request from the Information Technoiogy Department for approval of the Final Hardware Co nfiguration
Plan for the Justice Software Proiect
10. Appro of the following committee for the evaluation of the responses to RFQ # 2013 -39 Road and
Bridge Engineers and Surveyor:
• a Alan Munger County Engineer's Office
• b Gary Arnold County Engineer's Office
• c Joe Saivato County Engineer's Office
• d Sammy Catalena, Commissioner Pct. 2
• e Legal Representative (Non - Voting)
• f Charles Wendt, Purchasing (Non - Voting)
1 R equest from Constable Pct 1 Office for permission to use allocated funds for a new pri to be
redirected toward a new computer and monitor.
12, Contract with Athletes for Change for iuvenile offender residential services.
13 . Contract with Grayson County for iuvenile offender residential services.
14, Permission to advertise RFQ # 2013 -39 Road and Bridge Engineers and Surveyor.
15. Permission to advertise bid number 2013 -45 Fencing Supplies.
16. Payment authorization to Department of State Health Services in the amount of $2,998.00 fo asbestos
In Phase III of courthouse renovation.
17, Req uisition #00041525 to CDW in the amount of $1,1D4.46 for the t T Department to purchase a Cisco
ASA security appliance for the Capital improvment Protect of fiber to the Expo.
1 Requisition #00041629 to Wilton in the amount of $852.40 to purchase office supplies with C ounty
Clerk Management Funds.
19. Consider and take action on the Wellbom S.U.D. utility permit to construct 2" road bore under S metana
Road This proiect will provide water service to new customer. Site is located in Precinct 4.
20. Tax Refund Applications for the following:
• a Lorenzo W111born- overpayment- $369.00
• b Bank of Oklahoma Mineral - overpayment-
$745.82
• c Bank of Oklahoma Mineral - overpayment-
$745.82
• d Bank of Oklahoma Mineral - overpayment-
$745.82
• e Bank of Oklahoma Mineral - overpayment- $744,82
• f Bank of Oklahoma Mineral- overpayment - $745.82
• g William Thomton- overpayment- $74.94
• h Kearby & Jennifer Rosenfieb- overpayment -$9.84
• i First American Title Co.-overpayment-$65.50
21. Budget Amendments.
Budget Amendments FY 12/13 20.1 thru 20.8
22, Approval of the following reauisitions for the vehicle equipment;
a. Setina:
Manual Requisition $326.00 - County Attorney
Manual Requisition $272.00 - Constable Pct 2
b. Motorola Solutions -�
Vol. — Pg.
I
• Reauisition #00041657 $4.534.35 -Constable Pct 4
• Requisition #00041659 $4,534.35 - BCDC
c Fleet Saft Equipment
• Requisition #00041647 52747.39 - Constable Pct 2
• Requisition #00041648 $3,345.99 - Constable Pct 4
• Reauisition #00041650 $2834.20 - BCDC
• Requisition #00041653 $9,463.05 - SO (5)
• Requisition #00041653 $3,345.70 - SO (1)
d. Visual Pro 360
• Requisition #00041663 $4,753.00 - SO (1)
fwored
• Requisition #00041661 $9,562.00 - BCDC
• Requisition #00041660 $9,562.00 - BCDC
• Requisition #00041664 $9,547.00 - Constable Pct 4
23. Payment authorization to Turner Construction Company In the amount of $7500.00 for Brazos County's
portion of an expansion tank for the Mi.
24. Personnel Change of Status.
Personnel Action Forms
25. Payment of Claims.
26. Acknowledgement of the 2012 Racial Profile Report for the Precinct 1 Constable's Office.
27. Sheriff's report on inmate population.
28. Announcement of interest items and possible future agenda topics.
29. Call for Citizen input and/or concerns.
30. Adjourn.
Vol. pg. , 9' -1
PUBLIC COMMENTS
Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four
minutes per person. Persons are invited to submit comments in writing on the agenda items and/or attend and make comment
at the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a
Constitutional Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas
Constitution. As a Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a
Contempt of Court Citation under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in
attendance at any Regular, Special and /or Emergency meeting of the Court shall conduct themselves with proper respect and
decorum in speaking to, and/or addressing the Court; in participating in public discussions before the Court; and in all actions in
the presence of the Court. Those members of the public who are Inappropriately attired and/or who do not conduct themselves
in an orderly and appropriate manner will be ordered to leave the meeting. Refusal to abide by the Courts Order and/or
continued disruption of the meeting may result in a Contempt of Court Citation.
It is not the Intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual
or group. Neither is it the intention of the Court to allow a member (or members) of the public to insult the honesty and/or
integrity of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively.
Accordingly, profane, insulting or threatening language directed toward the Court and/or any person in the Courts presence
and/or racial, ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following
sanctions:
1. cancellation of a speakers time;
2. removal from the Commissioners Court;
3. a Contempt Citation; and/or
4. such other and/or criminal sanctions as may be authorized
under the Constitution, Statutes and Codes of the State of Texas.
The County Commissioners Court can deliberate or take action only If a matter has been listed on an agenda properly posted
prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The
Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court However,
responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter
without notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County
Judge and /or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite
existing policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act ?
551.042.
INVOCATION
Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court. The
views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not
necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required
to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the
business of the Court
The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave., Suite 106, Bryan, TX 77803 is
wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two
working days before the meeting. To make arrangements, please call (979) 361 -4102
Vol. 174 P g
BRYANJEXAS
MINUTES
February 19, 2013
BRAZOS COUNTY COMMISSIONERS COURT
REGULAR MEETING
Signature Page.pdf
File Stamped Agenda.pdf
Sign in sheet.pdf
A regular meeting of the Commissioners' Court of Brazos County, Texas was held in
the Brazos County Commissioners Courtroom in the Administration Building, 200
South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 8:00 a.m. on
Tuesday, February 19, 2013 with the following members of the Court present:
Duane Peters, County Judge, Absent ;
Lloyd Wassermann, Commissioner of Precinct 1;
Sammy Catalena, Commissioner of Precinct 2;
Kenny Mallard, Commissioner of Precinct 3, Presiding;
Irma Cauley, Commissioner of Precinct 4;
Karen McQueen, County Clerk.
The attached sheets contain the names of the citizens and officials that were in
attendance.
Invocation and Pledge of Allegiance -
U.S. and Texas Flag - Chaplain G.H. Jones and Commissioner Cauley
2. Call for Citizen input and /or concerns.
John Millhollon, living in Precinct 4 and representing the group "Concerned Citizens for
Health Safety & Justice" spoke against the proposed dump to be located on Highway 60
outside of the city limits ETJ. The group represents approximately 300 residents.
Vol. Pg. �_�__
BRAZOS COUNTY
Cora Rogers also spoke against the landfill.
Argie Butler added her comments against the dump site. She stated that Mr. Mancuso
has other property but wants to put the dump site in a community that has a majority of
back citizens. She went on to state that she thinks the Commissioners Court should fight
against this.
Consider and take action on agenda items 3 - 25:
3. Proclamation 13 -006 2013 Walk Across Texas.
Item 3.pdf
Commissioner Mallard read aloud a proclamation proclaiming February 23 to April 20,
2013 as 8 weeks of fun and physical activity and urged all Brazos County citizens to
participate in Walk Across Texas. He then presented the proclamation to Flora Williams
with the AgriLife Extension Service.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Lloyd Wassermann. Passed. 4 -0. Members voting Aye: Catalena , Cauley, Mallard,
Wassermann . Members Absent: Peters.
4. Resolution 13 -004 opposing HB 958 proposing to reduce the interest rate on TCDRS
funds.
ID Item 4.pdf
The Court voted unanimously to adopt Resolution #13 -004 declaring the Court's
opposition to any effort of the Texas Legislature to pass legislation that reduces the
interest crediting rate on TCDRS funds and urges the Texas Legislature to reject HB
958 in its entirety.
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner Lloyd Wassermann. Passed. 4 -0. Members voting Aye: Catalena ,
Cauley, Mallard, Wassermann. Members Absent: Peters.
5. Appointment of the following individuals as Fire Commissioners for Brazos County
Emergency Services District #4:
Item 5.pdf
• a. Joseph "Joe" Ondrasek; term of appointment: 2/19/2013 - 12/31/2014
• b. Jessie Contrerras; term of appointment: 2/19/2013 - 12/31/2014
• c. William "Bill" Marsden; term of appointment: 1/1/2013 - 12/31/2013
• d. Keith Cook; term of appointment: 1/11/2013 - 12/31/2013
• e. Greg Leath; term of appointment: 1/1/2013 - 12/31/2013
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Lloyd Wassermann. Passed. 4 -0. Members voting Aye: Catalena , Cauley, Mallard,
Wassermann . Members Absent: Peters .
6. Request from the Sheriff's Office -Jail Division for out of state travel for Jerry Barratt to
attend The Traumas of Law Enforcement in Alexandria, Louisiana March 4 -6, 2013.
Item 6.pdf
Motion: Approve, Moved by Commissioner Lloyd Wassermann, Seconded by
Commissioner Irma Cauley. Passed. 4 -0. Members voting Aye: Catalena , Cauley,
Mallard , Wassermann . Members Absent: Peters .
7. Request for out of state travel for Jeff Reeves to attend the Traumas of Law Enforcement
training in Alexandria, LA on March3 -6, 2013.
Item Todf
Motion: Approve, Moved by Commissioner Lloyd Wassermann, Seconded by
Commissioner Irma Cauley. Passed. 4 -0. Members voting Aye: Catalena, Cauley,
Mallard , Wassermann . Members Absent: Peters .
8. Approval of out of state travel for the Emergency Management Coordinator to attend the
WebEOC User and Training Conference in Augusta, GA. Dates of travel are April 1 -5,
2013.
0 Item 8.pdf
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Lloyd Wassermann. Passed. 4 -0. Members voting Aye: Catalena, Cauley, Mallard,
Wassermann . Members Absent: Peters.
9. Request from the Information Technology Department for approval of the Final Hardware
Configuration Plan for the Justice Software Project.
:I1 Item 9.pdf
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Sammy Catalena. Passed. 4 -0. Members voting Aye: Catalena, Cauley, Mallard,
Wassermann . Members Absent: Peters .
10. Approval of the following committee for the evaluation of the responses to RFQ # 2013-
39 Road and Bridge Engineers and Surveyor:
Item 10.pdf
3 Abstention Affidavit.tif
• a. Alan Munger, County Engineer's Office
• b. Gary Arnold, County Engineer's Office
• c. Joe Salvato, County Engineer's Office
• d. Sammy Catalena, Commissioner Pct. 2
• e. Legal Representative (Non- Voting)
• f. Charles Wendt, Purchasing (Non- Voting)
Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by
Commissioner Kenny Mallard. Passed. 3 -0. Members voting Aye: Cauley, Mallard,
Wassermann . Members voting Abstain: Catalena . Members Absent: Peters .
11. Request from Constable Pct. 1 Office for permission to use allocated funds for a new
printer to be redirected toward a new computer and monitor.
Item 11.pdf
Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by
Commissioner Irma Cauley. Passed. 4 -0. Members voting Aye: Catalena, Cauley,
Mallard , Wassermann . Members Absent: Peters .
12. Contract with Athletes for Change for juvenile offender residential services.
f0 Item 12.pdf
Contract approved as submitted. Term is from September 1, 2012 through August 31,
2013. Compensation based on the following:
Basic Level - $42.18
Moderate Level - $96.17
Specialized Level - $138.25
Intense Level - $242.85
F
I ` %-)I Pg. J -
Emergency Shelter - $115.44
A copy is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Sammy Catalena. Passed. 4 -0. Members voting Aye: Catalena, Cauley, Mallard,
Wassermann . Members Absent: Peters .
13. Contract with Grayson County for juvenile offender residential services.
Item 13.pdf
Contract approved as submitted. Term is from September 1, 2012 through August 31,
2013. Compensation based on the following:
Standard Residential- $98.00
Specialized Residential - $140.00
Psychiatric Medical Review - COST
Psychological Counseling - $65 /hr individual, $25 /hr group
Psychological (Full Battery) - $550.00
LPC Psychological Evaluation - $220.00
Medical Services - COST
Dental Services - COST
A copy is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
LLoyd Wassermann. Passed. 4 -0. Members voting Aye: Catalena, Cauley, Mallard,
Wassermann . Members Absent: Peters .
14. Permission to advertise RFQ # 2013 -39 Road and Bridge Engineers and Surveyor.
Item 14.odf
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner LLoyd Wassermann. Passed. 4 -0. Members voting Aye: Catalena,
Cauley , Mallard , Wassermann . Members Absent: Peters .
15. Permission to advertise bid number 2013 -45 Fencing Supplies.
Item 15.odf
Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by
Commissioner Sammy Catalena. Passed. 4 -0. Members voting Aye: Catalena, Cauley,
Mallard , Wassermann . Members Absent: Peters .
16. Payment authorization to Department of State Health Services in the amount of
$2,998.00 for asbestos in Phase III of courthouse renovation.
0 Item 16.odf
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Sammy Catalena. Passed. 4 -0. Members voting Aye: Catalena, Cauley, Mallard,
Wassermann . Members Absent: Peters .
17. Requisition #00041525 to CDW in the amount of $1,104.46 for the I.T. Department to
purchase a Cisco ASA security appliance for the Capital Improvment Project of fiber to
the Expo.
Item 17.odf
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Sammy Catalena. Passed. 4 -0. Members voting Aye: Catalena, Cauley, Mallard,
Vol. 7 pg.
Wassermann . Members Absent: Peters.
18. Requisition #00041629 to Wiltons in the amount of $852.40 to purchase office supplies
with County Clerk Management Funds.
0 Item 18.pdf
Motion: Approve, Moved by Commissioner Lloyd Wassermann, Seconded by
Commissioner Sammy Catalena. Passed. 4 -0. Members voting Aye: Catalena, Cauley,
Mallard , Wassermann . Members Absent: Peters .
19. Consider and take action on the Wellborn S.U.D. utility permit to construct 2" road bore
under Smetana Road. This project will provide water service to new customer. Site is
located in Precinct 4.
D . Item 19.pdf
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Lloyd Wassermann. Passed. 4 -0. Members voting Aye: Catalena, Cauley, Mallard,
Wassermann . Members Absent: Peters .
20. Tax Refund Applications for the following:
Item 20.pdf
• a. Lorenzo Wilborn- overpayment - $369.00
• b. Bank of Oklahoma Mineral- overpayment - $745.82
. c. Bank of Oklahoma Mineral- overpayment - $745.82
. d. Bank of Oklahoma Mineral- overpayment - $745.82
. e. Bank of Oklahoma Mineral- overpayment - $744.82
. f. Bank of Oklahoma Mineral- overpayment - $745.82
. g. William Thornton - overpayment - $74.94
. h. Kearby & Jennifer Rosen Iieb- overpayment -$9.84
. i. First American Title Co.- overpayment - $65.50
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Lloyd Wassermann. Passed. 4 -0. Members voting Aye: Catalena, Cauley, Mallard,
Wassermann . Members Absent: Peters.
21. Budget Amendments.
Budget Amendments FY 12/13 20.1 thru 20.8
Item 21.pdf
20.1 Reallocate funds for TJPC -State Aid and Juvenile Administration
20.2 Transfer funds from Non - Departmental to Juvenile Detention
20.3 Reallocate funds for Jail Expansion 2007
20.4 Reallocate funds for Pre -Trial Officer
20.5 Transfer funds from General Fund Contingency to County Welfare
20.6 Reallocate funds for Information Technology
20.7 Reallocate funds for County Agriculture Extension
20.8 Reallocate funds for General Capital Projects
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner Lloyd Wassermann. Passed. 4 -0. Members voting Aye: Catalena,
Cauley, Mallard, Wassermann. Members Absent: Peters.
22. Approval of the following requisitions for the vehicle equipment:
Item 22.pdf
a. Setina:
Manual Requisition $326.00 - County Attorney
Manual Requisition $272.00 - Constable Pct 2
b. Motorola Solutions
Requisition #00041657 $4,534.35 -
Constable Pct 4
Requisition #00041659 $4,534.35 -
BCDC
c. Fleet Safety Equipment
Requisition #00041647 $2,747.39 -
Constable Pct 2
Requisition #00041648 $3,345.99 -
Constable Pct 4
Requisition #00041650 $2,834.20 -
BCDC
Requisition #00041653 $9,463.05 -
SO (5)
Requisition #00041653 $3,345.70 -
SO (1)
d. Visual Pro 360
Requisition #00041663 $4,753.00 -
SO (1)
Requisition #00041662 $9,547.00 -
SO (1)
Requisition #00041661 $9,562.00 -
BCDC
Requisition #00041660 $9,562.00 -
BCDC
Requisition #00041664 $9,547.00 -
Constable Pct 4
Approved as submitted with the exception of requisition #0041662. This requisition was
removed.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Lloyd Wassermann. Passed. 4 -0. Members voting Aye: Catalena , Cauley, Mallard,
Wassermann . Members Absent: Peters .
23. Payment authorization to Turner Construction Company in the amount of $7500.00 for
Brazos County's portion of an expansion tank for the Jail.
1 Item 23.pdf
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner Irma Cauley. Passed. 4 -0. Members voting Aye: Catalena , Cauley,
Mallard , Wassermann . Members Absent: Peters .
24. Personnel Change of Status.
Personnel Action Forms
Item 24.pdf
A copy of the Personnel Change of Status Requests is attached.
Motion: Approve, Moved by Commissioner Lloyd Wassermann, Seconded by
Commissioner Irma Cauley. Passed. 4 -0. Members voting Aye: Catalena , Cauley,
Mallard , Wassermann . Members Absent: Peters .
25. Payment of Claims.
Claims Sheet.pdf
pg._
BILL LIST 02.19.13.odf
7107149 through 7107373
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
LLoyd Wassermann. Passed. 4 -0. Members voting Aye: Catalena , Cauley, , Mallard,
Wassermann . Members Absent: Peters .
26. Acknowledgement of the 2012 Racial Profile Report for the Precinct 1 Constable's Office.
Item 26.odf
The Court acknowledged receipt of the 2012 Racial Profile Report for the Precinct 1
Constable's Office.
27. Sheriff's report on inmate population.
Wayne Dicky, Jail Administrator stated there were 559 inmates in jail. He did not have
the other numbers due to the early start of the meeting. The information doesn't come in
until around 10:00 a.m.
28. Announcement of interest items and possible future agenda topics.
There were no announcements.
29. Call for Citizen input and /or concerns.
There was no citizen's input.
30. Adjourn.
V ► 17 P9.
The foregoing minutes of the Commissioners Court meeting held February 19, 2013 have
been examined and are approved in open Court this 5 +h day of
M arC.h , 2013, in Bryan, Brazos County, Texas.
Duane Peters Lloyd AA&ssermann
County Judge Commissioner, Precinct 1
Sammy Cat ena
Commissi her, Precinct 2
Kenny Mallard
Commissioner, Precinct 3
Irma 'Caule3 - —
Commissioner, Pre
Attest:
N
Kare6 McQueen
County Clerk
Vol / 4 Page J'
BRAZOS COUNTY COMMISSIONERS COURT
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BRAZOS COUNTY COMMISSIONERS COURT
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2013 Walk Across Texas!
WHEREAS, It's never too late to start an active lifestyle. No matter how old
you are, how unfit you feel or how long you have been inactive,
research shows that starting a more active lifestyle now through
regular, moderate - intensity activity can make you healthier and
improve your quality of life.
WHEREAS, Regular physical activity substantially reduces the risk of dying of
coronary heart disease, the nation's leading cause of death and
decreases the risk of stroke, colon cancer, diabetes and high blood
pressure.
WHEREAS, Regular physical activity also helps to control weight, contributes
to healthy bones, muscles and joints, reduces the symptoms of
anxiety and depression, and is associated with fewer
hospitalizations, physician visits and medications.
WHEREAS, Physical activity need not be strenuous to be beneficial; people of
all ages benefit from participating in regular, moderate - intensity
physical activity, such as 30 minutes of brisk walking five or more
times a week.
WHEREAS, Walk Across Texas! is an eight -week physical activity program
with one goal — to increase your physical activity level. Walk
Across Texas! uses friendly competition and group support to
encourage adults and adolescents to become physically active.
NOW THEREFORE BE IT PROCLAIMED that I Duane Peters, Brazos County
Judge do hereby proclaim February 23 to April 20, 2013 as 8 weeks of fun and fitness
and urge all Brazos County citizens to partici ate in Walk Across Texas! and increase
their physical activity level
Duane Peters
County Judge
Commissioner Lloyd Wassermann mis ner Sammy Catalena
Precinct 1 cin t — Z\
y
Commissioner K y Mallar Comm' goner Irm
Precinct 3 Precinct 4
Proclaimed this 19 day of February, 2013
Vol. l? � Pg W//
WHEREAS, the Texas Legislature created the Texas County and District Retirement System ( "TCDRS ") in 1967;
and
WHEREAS, TCDRS partners with Texas counties and districts to provide retirement, disability and
survivor benefits to more than 225,000 Texas county and district employees; and
WHEREAS, TCDRS is governed by the Texas Legislature and overseen by an independent board of
trustees; and
WHEREAS, TCDRS receives no state funding as each plan is funded independently by each county or
district; and
WHEREAS, HB 958, which would reduce the interest crediting rate on all TCDRS. funds from 7% to 5 %,
has been filed during the 83rd Texas Legislative Session; and
WHEREAS, TCDRS is the only statewide plan in which reducing the interest rate significantly impacts
retiree benefits; and
WHEREAS, TCDRS counties and districts currently have local control to select benefits and costs based
on their workforce needs and budget; and
WHEREAS, the passage of HB 958 would have an adverse effect on TCDRS retiree benefits.
NOW, THEREFORE, BE IT RESOLVED THAT the Commissioners Court of Brazos County, Texas,
does hereby declare its strong opposition to any effort of the Texas Legislature to pass legislation that
reduces the interest crediting rate on TCDRS funds and urges the Texas Legislature to reject HB 958 in its
entirety.
RESOLVED THIS
13.
Duane Peters, County Judge
ComrAssioner Lloyd Wassermann
Precinct 1 •1're ct
Commissioner C y Mallarj 1 ommis � n tn
er lra
Precinct 3ct Precinc
Catalena
ss-ooa
Vol,
Resolution
Brazos County..TX Integrated Justice Management Solution
I r� naz-?
Deliverable Acceptance Form
Receivable -Sign Off
The .Quality Assurance Process was
approved on Feb `Ma A
by the Brazos County Project Team and was
Brazos County Team Chief Information Officer: CriC V CaJda- el
The undersigned are the authorized representatives of the party on whose behalf they are signing
to accept this deliverable.
Accepted and Agreed To:
AMCAD
Steve Po ntius
(Print or Type Name)
Program Manager, Justice Solutions
(Title)
(Date of Signature)
Brazos County, Department of
Information Technology
3
B
(Authorized Signature)
Eric V. Caldwell
(Print or Type Name)
Chief Information Officer, Department of
Information Technology
(Title)
0 -Iq =r12,
(Date. of Signature)
g� Page 12
AAACAD
Vol.
• #$
AMCAD
Toc4mo"V - irro.anon • Pn7oft
December 31, 2012
Brazos County
Department of Information Technology
AM: Eric V. Caldwell
205 E. 27 St.
Bryan, Texas 77803
RE: CIJIMS Final Hardware Configuration Plan
SOW § 6.12
Dear Mr. Caldwell,
Pursuant to the Brazos County, TX Quality Assurance and Acceptance Plan and § 6.12 of the
Brazos County Statement of Work, please take notice of delivery of the CIJIMS Final Hardware
Configuration Plan.
Please accept this as AMCADs formal notice of delivery of deliverables described in the Brazos
County Statement of Work. Pursuant to § 2.0 of the Quality Assurance and Acceptance Plan, the
formal review period of this deliverable begins on the date of acknowledgement of the receipt of
said deliverable. Please sign and return this letter of acknowledgement to Steve Pontius at your
earliest convenience.
Regards,
Steve Pontius
Program Manager, Justice Solutions
Enclosures (0)
Received by ..is i g - A day of
f 7 if , b -W ru 20 —L - L.
Corporate Headquarters a 220 Spring Street a Suite 150 a Herndon, VA 20170 a www.amcad.com
Prepared and Submitted By:
AMCAD
220 Spring Street
Suite 150
Herndon, VA 20170
1 4 1 10
" CAD
Final Hardware
Configuration Plan
Version 2.0
� GaSe M �� ` i,'
Brazos County, TX
Comprehensive Integrated
Justice Information
`����`'d'
t••��
Management System
Prepared and Submitted By:
AMCAD
220 Spring Street
Suite 150
Herndon, VA 20170
1 4 1 10
" CAD
Final Hardware
Configuration Plan
Version 2.0
Brazos County, TX Comprehensive Integrated Justice Information Management System
Final Hardware Configuration Plan
Document Revisions
Ver. #
Date
Editor
Description of Change.
0.1
11/22/2012
Steve Pontius
Document Created
0.2
12/18/2012
Kevin Manson
Document Revised
1.0
12/31/2012
Steve Pontius
Document Submitted for Approval
1.1
2/6/2013
1 Kevin Manson
Document Revised
2.0
2/6/2013
1 Steve Pontius
Document Submitted for Approval
16 $ Page 12
Brazos' County, TX Comprehensive Integrated Justice Information Management System
` Final Hardware Configuration Plan.
Table of Contents
Document Revisions .............................................. . ................ .......
... ................ ..... .... ........ 2
Table ofContents ................. ..... •.••••.•••• 3
Final Hardware Configuration Plan Signoff ...................................... ............................... 4
1 ..0 Overview .............................................. .:........................................................................ 5
2.0 Architecture Diagram' of: Production System ............................... ............................... 6
3.0 Datacenter Hardware .. .............. ............. ............................... 7
4.0. Workstations
5.0 Test Environment ..... .. ....:........
.................................................... ........................:......
6.0 Training and Development Environment .................................... ..:..........................10
Attachments
too -
AMGaD
Page 13
g.
a. :. 1,
Brazos County, TX Comprehensive Integrated Justice Information Management System
Final Hardware Configuration Plan
Final Hardware Configuration Plan Signoff
This Final Hardware Configuration Plan represents a project deliverable, defined in terms of the contract
The undersigned are the authorized representatives of the party on whose behalf they are signing to
accept this Final Hardware Configuration Plan.
Accepted and Agreed To:
AM Brazos County
By: By:
(Authoriz d (Authorized Signature)
v
(Print or Type Name) (Print or Type Name)
P� &Axk AAANA•6V: & c/ v
(Tide) (Title)
A so Page 14
AMG4D
Brazos County, TX Comprehensive Integrated Justice Information Management System
Final Hardware Configuration Plan
1.0 Overview
Brazos County, TX has contracted with American Cadastre, LLC (AMCAD) of Herndon, Virginia to
implement a Comprehensive Integrated Justice Information Management System (CIJIMS) in Brazos
County, TX under the Brazos County Project.
The purpose of this Final Hardware Configuration Plan is to specify the recommended hardware
necessary to support the technical performance of the CIJIMS system and project. The contents of this
Final Hardware Configuration Plan should be researched by the Brazos County Information Technology
Department and analyzed against the goals and objectives of Brazos County. The recommendations
contained herein should be carefully considered before purchasing any of the hardware components for
the CIJIMS system.
While the hardware reccommendations contained in this Final Hardware Configuration Plan reflect the
reccommendations by AMCAD, Brazos County may elect to purchase different hardware which is not
specked within the contents of this document. AMCAD is recommending, however, that Brazos County
consult with AMCAD prior to purchasing any hardware which is not specified in this document to ensure
compatibility with the AMCAD CIJIMS system.
AMCAD also recommends that Brazos County consult with them prior to making any purchases of any
hardware component regardless of whether or not the hardware is listed in this Final Hardware
Configuration Plan. This will ensure that the correct hardware is being purchased at the correct time, as
changes in the project schedule, specifically the final system go live may impact the decisions
surrounding the hardware to be purchased.
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Brazos County, TX Comprehensive Integrated Justice Information Management System
Final Hardware Configuration Plan
2.0 Architecture Diagram of'Production System
The following diagram represents, the production system's architecture;
I
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Page 16
v0i. _ �d
Brazos County, TX Comprehensive Integrated Justice Information Management System
Final Hardware Configuration Plan
3.0 Datacenter Hardware
The following diagram represents the datacenter hardware which is being proposed for the production
system. Technical specifications for the datacenter and its components have been listed below this
diagram. If further specifications are requested, please reference the manufacturer's specifications and
product description or contact the product vendor. The hardware below may change due to product
vendor changes or availability.
F%merW RG20Vmww* WA afar
1 RnOVMwere 6X1
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PovwCormd 8248 (or similar)
PowvQnnod 8248 (or simllor)
Physical Servers
VMware ESXI Hardware
• Three (3) Dell PowerEdge R720
o Two (2) Intel® Xeon® E5 -2640 Processors
• 196GB Memory (12x16GB), 1333MHz or 1600MHz
• Two (2) 146GB 10K RPM SAS 6Gbps 2.5in or SD module and no drives.
• Integrated 1GbE Ports
• Broadcom 5709 Dual Port 1GbE NIC wrrOE iSCSI, PCIe -4
• High Output Power Supply, Redundant, 75OW
Software
o VMware ESXi 5.1
VMware vCenter Hardware
• One (1) Dell PowerEdge R620
•
Intel® Xeon® E5 -2620 Processor
•
24GB Memory (3x8GB), 1333MHz or 1600MHz
•
Two (2) 146GB 10K RPM SAS 6Gbps 2.5in
•
Integrated 1GbE Ports
•
Power Supply, Redundant, 46OW
Software
•
VMware vCenter 5.1
•
Microsoft Windows Server 2008 R2
•
Microsoft SQL Server 2012
Storage
Hardware
One (1) Dell Equallogic PS610OXV
o 14ATB 24x 60OGB 15k
3 Page J7
AMGAD
Vol. X74 V'(; �/
Brazos County, TX Comprehensive Integrated Justice Information Management. System
Final Hardware Configuration Plan
4.0 Workstations
The following are the recommended specifications for each workstation which will be running the
Comprehensive Integrated Justice•'Information. Management System.
Workstation Specifications
• Processor:
o Dual -core CPU
• Memory:
o 1GB Memory (XP.SP3) Minimum
o 2GB.Memory (Windows 7) Minimum
• Monitor Resolution:
o 1280x1024 minimum
o 1680x1050 recommended
• Operating. Systems;
o Microsoft Windows XP SP3
o Microsoft Windows Vista
o Microsoft Windows 7
•. Scanners:
o Fujitsu FI- Series
o Twain compliant scanner
• Cash Drawer:
o Logic Controls CR 7 3001
• Barcode Printers:
o' Zebra LP -2844 .
o Datamax. DMX- M-4206
• 2D Barcode Scanner (if needed):
Q Symbol D66707
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AMGAD
Vol. Z 7 g �Z
Brazos County, TX Comprehensive Integrated Justice Information Management System
Final Hardware Configuration Plan
5.0 Test Environment
The following diagram represents the recommended test environment hardware and the system
specifications for each component. If further specifications are requested, please reference the
manufacturer's specifications and product description or contact the product vendor.
Apple
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The Brazos County CIJIMS test environment will be configured the same as the production environment
for continuity and consistency between the two environments. This makes it easier and more efficient to
validate updates, fixes, solutions, bugs, issues and testing prior to running any scripts or deploying
upgrades or patches against the production system. The difference, however, is that AiCMS and AWMS
will be loaded on the same virtual machines.
14'
/AIMCAD
Page 19
Vol.
Appdoat-Z
AMCAD RDAM Wo Serve
AMCAD RDAM WebServa
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0 0
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The Brazos County CIJIMS test environment will be configured the same as the production environment
for continuity and consistency between the two environments. This makes it easier and more efficient to
validate updates, fixes, solutions, bugs, issues and testing prior to running any scripts or deploying
upgrades or patches against the production system. The difference, however, is that AiCMS and AWMS
will be loaded on the same virtual machines.
14'
/AIMCAD
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Vol.
Brazos County, TX Comprehensive Integrated Justice Information Management System
Final Hardware Configuration Plan
6.0 Training and Development Environment
The following diagram represents the recommended training and development environment hardware
and the system specifications for each component. If further specifications are requested, please
reference the manufacturer's specifications and product description or contact the product vendor.
Apps
AMCAD AiCMSCReRSAW
AMCAD AU MS CRent Saftsrare
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The Brazos County CIJIMS training and development environment will be configured the same as the test
and production environments for continuity and consistency between the environments. This makes it
easier and more efficient to validate updates, fixes, solutions, bugs, issues and testing prior to running
any scripts or deploying upgrades or patches against the production system. The difference, however, is
that the servers will not be clustered or load balanced in the training and development environment.
A
"CAD
Page 110
Vol. �_7_� Icy. 7
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Brazos County,. TX Comprehensive Integrated Justice Information Management System
Final Hardware Configuration Plan
Attachments
None
too Page Ill ,
AMCAD
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AFFIDAVIT
TEXAS LOCAL GOVERNMENT CODE, CHAPTER 171
STATE OF TEXAS §
COUNTY OF BRAZOS §
BEFORE ME, the undersigned authority, on '+"�f u.�N j ChJ V k - nally appeared
who being duly sworn, deposes and says:
1. That he /she has substantial interest in a business entity or real property. Official action taken by the
Commissioners Court of Brazos County, Texas concerning Agenda Item No. / of the Court
Agendaadated described as � O mm ' T +C e- +0 IVQ I U ,k-�
V 7 6 , u I s — '3 l , would have a special economic effect on that
business entity or a special economic effect on the value of the real property, that is distinguishable from the effect
on the public.
2. That the substantial interest is (check the following as is appropriate):
() a. Ownership of 10 percent or more of the voting stock or shares of the business entity or either
10 percent or more or $15,000 or more of the fair market value of the business entity; or
() b. Funds received by me from the business entity exceed 10 percent of my gross income for the
previous year; or
() c. An equitable or legal ownership in real property with a fair market value of $2,500 or more; or
() d. A person related in the first degree by either affinity or consanguinity to me has a substantial
interest as defined above; or
e. other � l:J�/ m rA t ++ e.J
3. That I will abstain from participation in the matter ref a in Item 1 uXeQ authorized by law.
Signature
SWORN TO AND SUBSCRIBED BEFORE ME this th.&
Notary Public in
?,l�Y.P�� °• BEATRIZ D. GREEN The State of Tex
Notary Public, State Of Texas
My commission Expires
JUNE 11, 2014
Filed: �' I I- 1-f GVVnu
DATE
County Clerk AT M
KAREN WgUEE4 _ _
Vol. / 7 __ _ Pcg. _(°
STATE O TEXAS
COUNTY OF BR2k7_'OS
Athletes fur Chan <,e
This Agreement is entered into by and between the Brazos County and Brazos County Juvenile Board, at
the request of and on behalf of the Brazos County Juvenile Services Department (collectively referred to
as "Juvenile Probation ") and Athletes for Change a nonprofit corporation, licensed to provide child care
services by the Texas Department of Family and Protective Services. Texas Department of State Health
Services, Texas Juvenile Justice Department, and /or any other appropriate State agency with licensure or
regulatory authority over this facility ( " Service Provider ").
ARTICLE I
PURPOSE
1.01 The purpose of this Residential Services Agreement is to provide Juvenile Probation with long
terns residential care for children alleged or adjudicated to have commitled delinquent conduct or
conduct indicating a need for supervision.
ARTICLE 11
TERM
2.01 The term of this Agreement is for twelve (12) months, commencing September 1, 2012, and
ending August 31, 2013. It shall be automatically renewed for one year terms thereafter,
commencing September 1" and ending August 31" , unless one party notifies the other in writing,
at least thirty (30) clays prior to the expiration of said term, of its intention to not renew this
A vareetnent.
2.02 The terms of this Agreement shall be extended until such time as all services which have been
requested by .Juvenile Probation and are pending on the termination date in section 2.01 above,
have been performed.
ARTICLE III
SERVICES
3.01 Service Provider will provide the appropriate levels of service as defined below:
A. Basic Level
I Adequate functioning in all developmental and /or environmental areas: there may be
transient difficulties, "every -day" worries, and occasional misbehavior, but would be
regarded as a normal child: responds to "normal" discipline.
The caregiver provides a routine home environment with guidance and supervision to
meet the needs of the child; or
No more than occasional problems in functioning in any area: some acting out
behavior in response to life stresses. but those are brief and transient minimaliw
disturbing to others and not considered deviant by those who know the child. The
t thletes f or (;har, ge
Residential Services Agreemem
September 1, 2012- Arrgirsr31, 2013
caregiver provides a routine home environment with supplemental guidance and
discipline to meet the needs of the child.
B. Moderate Level
i. Frequent or repetitive minor problems in one or more areas; may engage in non-
violent antisocial acts, but is capable of meaningful interpersonal relationships
requires supervision in structured supportive setting with counseling available from
professional or paraprofessional staff; or
Substantial problems; child has physical, mental or social needs and behaviors that
ntav present a moderate risk of causin harm to self or otlters poor or inappropriate
social skills. frequent episodes of agoressive or other antisocial behavior with some
preservation of meaningful social relationships, requires treatment program in a
structured supportive settin- with therapeutic counseling available by professional
staff.
C. S pecialized Level
i. Severe problems; unable to function in multiple areas; sometimes willing to
cooperate when prompted or instructed; but may lack motivation or ability to
participate in personal care or social activities or is severely impaired in reality
testing or in communications; may exhibit persistent or unpredictable agwgressiot, be
markedly withdrawn and isolated due to either mood or thought disturbance, or make
suicidal attempts; presents a moderate to severe risk ofcausing harm to self or others;
requires 24 -hour supervision by multiple staff in limited access setting.
D. Intense Level
i. Very severe impairment(s), disability or needs; consistently unable or un willimg to
cooperate in own care; may be severely aggressive or exhibit self - destructive
behavior or grossly impaired in reality testing, communication, cognition, affect, or
Personal hygiene; may present severe to critical risk of causing serious harm to self
or others; needs constant supervision (24 -hour care) with maximum staffing, in a
highly Structured setting.
E. Emergency Shelter
i. Provide twenty -four (24) hour care and supervision for those children requiring an
alternative to an undesirable unwholesome or dangerous living arrangement or as an
alternative to secure detention on an emergency basis pending resolution of existing
conflicts or installation into an appropriate long -term fiving arram—yement.
3.02 Service Provider will perfurm the G011oving services_
A. Provide basic residential services, including: standard supervision by qualified adults, food
and snacks, recreation, allowances, personal hygiene items hair cuts, transportation, school
supplies, room, (rent, utilities, maintenance, telephone) and miscellaneous, as ordered by
Juvenile Probation.
B. Provide and document paraprofessional counseling, off - campus visits or furloughs, major
incidents and worker contacts. Any and all costs associated with off - campus visits or
furloughs will be paid by the parent or guardian.
Puge 2 of 20
Vol. Pg. ��/ .
.- uhletes fi)r Change
Residential Services Agreement
September 1, 2011 - August 31. 2013
C. Initiate and document meetings and attempted meetings anon-- Service Provider, Juvenile
Probation staff and contracted children for the purpose of justifying continued placement.
Justification will be done at a minirnurn of every ninety (90) days. A copy of the placement
justification will be submitted to the Placement Supervisor within ten (10) working days.
D. Ensure that the child's parent(s) or legal guardian(s), Juvenile Probation and specifically the
Placement Supervisor are notified if a child in placement makes an unauthorized departure.
becomes seriously ill or is involved in a serious accident. The Probation Officer and parents
will be informed immediately if during working hours. After normal working hours, the
Juvenile Detention Center will be notified as well as the parents. In the event of serious
illness or accident and for any required follow -up care Service Provider shall be responsible
for having the child transported to the nearest hospital or emergency care facility.
E. Provide to Juvenile Probation's Placement Supervisor a written Individualized
Treatment /Case Plan developed in concert with the client and mutually agreed upon by the
appropriate Service Provider staff and the Probation Officer within thirty (30) days of
placement. Said Individualized Treatment /Case Plan shall include measurement of progress
toward goals in the following nine (9) domains: medical; safety rind security; recreational;
educational; mental /behavioral health; relationship; socialization; permanence parent and
child participation.
F. Initiate and document meetings to review the Individualized Program Plan with the child and
the assigned Juvenile Probation Officer at reasonable intervals, not to exceed ninety (90)
days. to assess the child's progress toward meeting goals set forth, making modifications
when necessary, and determining the need for continued placement outside of the child's
natural home. The Irndividualized Program Plan shall contain the reasons why the placement
nnav benefit the client; shall specify behavioral goals and objectives being sought for cacti
client; shall state how the goals and objectives are to be achieved in the placement; shall state
how the parent(s), guardian(s), and, where possible, grandparents and other extended family
members will be involved in tine program plan to assist in preventing or controlling the child's
objectionable behavior.
G. tIvIaintain copies of the original Individualized Program Plan and the periodic reviews.
H. Provide the Placement Supervisor with a written report of the child's progress on a monthly
basis in a Monthly Progress Report.
Document and maintain records of all goods and services provided to contracted children.
These records shall contain, but are not ltrn]ted to: hours of service provided, number of
children served average len of stay per client total hours of counseling or treatment
provided. These records shall be made available to Juvenile Probation for periodic
inspection.
Page 3 of 10
Vol. 174 Pg • ._ Z ___
.41ldeles fnr Change
Residential Services Agreement
Selxember 1, 2012- Aregrest 31, ?013
Document and maintain records pertaining to the effectiveness of goods and services
provided to contracted children. These records shall contain, but are not limited to:
percentage of youth in program successfully achieving set educational goals percentage of
youth achieving set vocational goals, percentage of youth achieving set social skills goals,
percentage of youth demonstrating overall progress, number and type of investigations made
by the Department of Family and Protective Services or any law enforcement agency due to
reports of abuse and /or neglect. These records shall be made available to Juvenile Probation
for periodic inspection.
K. Any and all medical /psychiatric treatment required to meet the needs of the child, as well as
clothing, or other expenses not provided for in Service Provider's program, shall be the sole
responsibility of said child's parent(s), guardian(s) or court ordered appointed conservator. to
be paid by either personal payment, health insurance or (Medicaid coverage. However in no
case shall a child be denied any needed medical /psychiatric treatment or clothing due to the
inability to pay.
3.03 Service Provider will provide or perform the following:
A, DAILY LIVING SKILLS
I. The Service Provider shall teach each child basic living and social skills such that they are able to
appropriately care for themselves and function in the community.
13. ASSESSMENT, SERVICE PLANNING AND COORDINATION
1.) Diagnostic Assessment. The Service Provider shall ensure completion of a diagnostic assessment on
each child within 30 days of admission. The assessment must address the child's strengths and needs
in the following areas: physical, psychological behavioral family social and educational.
2.) Service Planning and Coordination.
i. The Service Provider shall develop, coordinate and implement a service plan that addresses the
services that will be provided to meet each child's specific needs.
ii. The Service Provider shall develop a service plan in accordance xvith the requirements
contained in IWD- FED -29 -04 Section 500 (Casework and Support Services) and Section 501
(Service Plans).
iii. The Service Provider shall ensure that the service plan incorporates and is consistent with:
a. Permanency goals identified in the juvenile probation department residential case plan;
b. Behavioral goals established by the juvenile probation department;
C. Components of the child's Individual Education Plan (JEP) and the Individual Transition
Plan (ITP) that are both developed by the school's Admission Review, and Dismissal
(ARD) committee, if appropriate; and
d. Components of the CPS transition plan for youth ages 16 -22 which includes Preparation
for Adult Living (PAL), Education and Training Vouchers (ETV) and other related
services and support for youth who are currently in foster care or transitioning out of care.
Additional information is located at
hitp://NN Protection /Transitional Living/default.asn.
Page -t of 20
Vol. pg. �4
Athletes for Change
Residential Services A;reement
September 1, 2012- August 31, 2013
iv- The Service Provider shall ensure that the service plan includes services to assist a child to
transition to a new living arrangement or to new provider services, if applicable.
C. ROUTINE 24 -HOUR CHILDCARE
l.) Food.
i. The Service Provider shall provide food in accordance with requirements of DFPS Child Care
Licensing Miniinum Standards.
ii. The Service Provider shall ensure that each child receives fresh fruits, vegetables and dairy
products at least once a day.
iii. The Service Provider shall ensure that children have input into meal planning.
2.) Clothing and Personal ]terns.
i. The Service Provider shall maintain an inventory of the child's clothing and personal items that
are of substantial and/or sentimental value by:
a. Completing an inventory of clothing and personal items at admission, as additional
clothing and personal items are purchased or provided and at discharge for a planned
discharge and within thirty (30) days after an unplanned discharge;
b. Ensuring that the child (when age and developmentally able) and the Service Provider's
staff sign and date the clothing and personal item inventory. except when the clothing and
personal item inventory is completed after an unplanned discharge;
C. Sending the clothing and personal item inventory with the probation officer or other
department designee at discharge for planned discharges; and
d. Providing the juvenile probation department with the clothing and personal item inventory
within thirty (30) days after an unplanned discharge.
ii. The Service Provider shall provide each child with appropriate clothing that at a minimurn is:
b. In sufficient quantity to ensure an adequate amount of the following: t- shirts, undershirts,
underwear, bras socks shoes, pants, shirts, skirts, blouses, coats /jackets, sweaters
pajamas, shorts, and other clothing necessary for a child to participate in daily activities;
C_ Gender and age- appropriate;
d. Proportionate to the child's size;
C. in good condition, and is not worn -out with holes or tears (not intended by the
manufacturer to be part of the item of clothing); and
f Clean and washed on a regular basis.
iii. The Service Provider shall allow children to label their clothes with their name or initials.
iv. The Service Provider shall provide each child with appropriate ]terns necessary to meet their
hygiene and personal grooming needs bv:
a. Making grooming products available so that each child is able to maintain good hygiene and
grooming practices
h. Ensuring that grooming products meet each child's ethnic hygiene and individual hair care
needs:
c. Ensuring sufficient hot water is available for daily baths or showers; and
d. Providing training education as necessary to ensure each child understands the concepts of
personal hygiene and grooming and what they need to do on a daily basis to achieve and
maintain good hygiene and grounting.
3.) Room, Board, and Furnishings.
Page 5 of 20
Vol. /7G Pg.
"uhletes for Change
Residential Services Agreemen!
September 1, 2012 - 4m 31, 2013
i. The Service Provider shall provide each child with a bed. sheets, towels, blankets,
bedspreads, pillows, mattresses and other furnishings necessary to meet the child's needs. The
Service Provider shall elisure that the items be kept clean and in good repair.
ii. The Service Provider shalt ensure that children have personal storage space for their clothing
and possessions. fhe Service Provider shall provide children, who are able to look after their
own needs, with individual storage space in their bedrooms for clothing and possessions.
iii- The Service Provider shall provide behavioral gender and age appropriate living
arrangements for each child with the exception of sibling groups, where appropriate, in
accordance with DFPS Child Care Licensing IMInimum Standards.
D. DiSC]PI.iNE AND CRISIS MANAGEMENT
I.) Discipline.
i. The Service Provider shall use appropriate authority and discipline practices as necessary to set
limits for behavior and help each child develop the capacity for self - control; and
ii. The Service Provider shall develop and implement discipline and emergency behavior
intervention policies that are consistent with DFPS Child Care Licensing Minimum Standards
at: http: / /www digs state.tx.tis /Child Care /Child Care _Standards and Regulations/dcfault.asp
the Texas Administrative Code, including. but not limited to, the following:
a. The Service Provider shall not use, give permission to use, or threaten to
use physical discipline with any child.
b. The Service Provider shall not. threaten the child with loss of visits with
family or siblings as a punishment or deterrent to behavior.
C. The Service Provider shall not. threaten the child with loss of placement as
a punishment or deterrent to behavior.
2.) De- Escalation and Crisis Management.
i. The Service Provider shall ensure that all de- escalation techniques are exhausted before utilizing
more restrictive and intrusive behavior management: or emergency behavior intervention.
ii. The Service Provider shall utilize developmentally and age appropriate emergency behavior
intervention techniques, as described in DFPS Child Care Licensing Minimum Standards to
resolve emergencies.
iii. The Service Provider shall manage the facility and milieu in a manner that minimizes disruption
during a crisis.
E. EDUCATIONAL AND VOCATIONAL ACTIVITIES
t.) Educational Activities.
i. The Service Provider shall ensure that each school -aged child placed with the Service Provider
pursuant to this Contract attends an educational program accredited by the Texas Education
Agency ( "'FEA "). "I'he Service Provider may request an exception to this requirement from the
juvenile probation department. The Chief.htvenile Probation Officer, or his /her designee may
approve the exception request and such approval must be in writing.
ii. Not later than the third (3` calendar day after the date a child is placed in a residential facility,
the Service Provider shall notify the school district in which the facility is located.
iii. The Service Provider shall maintain and update an education portfolio for each child in the
Service Provider's care. The contents of the education portfolio must include if appropriate
a. School enrollment. documents — birth certificate Social Security card, immunizations, and
withdrawal notice from the last school;
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b. Special Education documents — Admission, Review K: Dismissal (ARD) team meeting notes,
individual Education Plan (IEP), Section 504 documents, full individual evaluation and /or
other diagnostic assessments;
c. Report cards, progress reports, and /or 0 progress reports;
d. Transcripts;
e. Standardized test result — "YAKS /SDAA /LDAA;
I Referrals, notices or other correspondence;
�. Pictures;
h. Miscellaneous — anything school related not previously listed.
iv. The Service Provider shall make the education portfolio readily available to the juvenile
probation department on any visit with the child or otherwise if requested.
v. The Service Provider shall document that the report card and progress reports are discussed \vith
each child.
vi. The Service Provider shall provide the child's education portfolio to the juvenile probation
department at the time a child is discharged frouh the Service Provider's care regardless of
whether the discharge is a planned or an unplanned discharge. The Service Provider must
ensure the following:
a. The most current educational documents and records are in each child's education portfolio;
and
b. The child's education portfolio includes the child's current school withdrawal paperwork.
vii. The Service Provider shall minimize disruptions to a child's education by scheduling therapy
and other appointments outside school hours whenever possible.
2.) Vocational Activities. The Service Provider shall provide vocational training, support services,
activities and skills training (including job readiness), apprenticeships and vocational training
opportunities such that each child:
i. Has access to appropriate vocationall activities and community education programs;
ii. Receives the assistance needed to maximize the benefit of these activities; and
in is provided transportation to vocational activities.
F. ROUTINE RECREATIONAL ACTIVITIES
1) The Service Provider shall provide recreational activities such as indoor, outdoor, school, community
and religious or spiritual activities for children served under this Contract that are age- appropriate,
varied. and are of interest to the child.
2) The Service Provider shall ensure that recreational activities are, at a minimum, supervised in
accordance with DFPS Child Care Licensing Minimum Standards and service level requirements
contained in the Levels of Care Descriptions (f.)JD- FED- 28-04).
3) The Service Provider shall intervene, as necessary to reduce the risk and occurrence of any and all
injuries.
4) The Service Provider shall ensure that children have input into the types of recreational activities in
which they wish to participate.
G. TRAVEL
1) The Service Provider shall provide or arrange all travel necessary to ensure a child's access to all
necessary medical, mental and vision care for each child, including behavioral healthcare services,
recreational school and school activities, family visits, court hearings, Preparation for Adult Living
(PAL) activities, permanency conferences, transition plan meetings_ family group conferences,
circles of support conferences and any other services necessary to fulfill the tasks on a child's
service plan.
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2) A Service Provider who is licensed as a CPA shall arrange and facilitate sibling visits when siblings
are at different placements within the same CPA unless the sibling visits are:
i. Prohibited by court order,
ii. Contrary to the best interest of the children as reflected in any of the service plans of the
siblings: or
iii. Discouraged by a mental health professional creating any of the siblin fs.
1-1. CULTURAL COMPETENCE
1) The Service Provider shall provide the contracted componcnts of care %with a high level of individual
and organizational cultural competence as described below:
A) Individual Cultural Competence —'rhe knowledge, skill or attribute one has relative to cultures other
than his /her own, that is observable in the consistent patterns of an individual's behavior, interaction
and work related activities over time, which contributes to the ability to effectively meet the needs of
children and families receiving services.
13) Organizational Cultural Competence — A set of values, behaviors, attitudes and practices within it
system organization, program or among individuals which enables staff and volunteers to work
effectively with children and families from other cultures. f=urthermore, it refers to the staffs ability
to honor and respect the beliefs, language, interpersonal styles and behaviors of individuals and
families receiving services.
I. SERVICE PROVIDER PAR'f1CIPATION
1) The Service Provider shall participate in conferences required by the juvenile probation department
which include but are not limited to, medical, school, case planning, permanency planning, transition
planning, and legal staffing's.
2) The Service Provider shall participate in Preparation for Adult Living (PAL) activities, consistent with
the child service or transition plan.
3) The Service Provider shall participate in any other meetings required by thejuvenile probation
department or a court having jurisdiction over the child and necessary to ensure that the Service
Provider is complying with a child's service plan.
J. MAiNTAINING CONNECTIONS
i) The Service Provider shall make a good faith effort to ensure that children are able to preserve desired
and appropriate connections to his or her own cultural identity and community, including
religious /spiritual, family, school, and appropriate organizations through on -site or off -site means.
2) The Service Provider shall document all good faith efforts to maintain the child's connections.
K. PROVIDING TESTIMONY
1) The Service Provider shall ensure that Service Provider's employees and subcontractors appear and
testify in judicial proceedings depositions and administrative hearings relating to a child, at the
request of the juvenile probation department.
2) The Service Provider shall, to the extent possible, notify, and /or assist the juvenile probation
department in locating, past employees or subcontractors when past employees or subcontractors
Providers are needed to appear and testify in accordance with this subsection. The Service Provider is
responsible for the cost associated with the requirements of this subsection.
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L. LEAS3' RESTRICTIVE✓ SE:TTiNG
1) The Service Provider shall provide all services in a manner that safeguards the health, welfare and
safety of the children in the least restrictive setting possible.
AR.TI.C1, E IV
EVALUATION CRITLRIA
4.01 The performance of Service Provider in achieving the goals of Juvenile Probation will be
evaluated on the basis of the output and outcome measures contained in this section. Juvenile
Probation at its discretion. may use other means or additional measures to evaluate the
performance of Service Provider in fulfilling the terms and conditions ol•the Agreement.
A. Juvenile Probation shall evaluate Service Provider's performance under this Agreement
according to the following specific performance goals for Service Provider:
1. Ensure children complete residential placement_
2. Prevent re- referrals of children during the six (6) months following release from
residential placement.
3. Ensure children move down in their I_eve] of Care as they progress in the treatment
program.
B. Juvenile Probation shall additionally evaluate Service Provider by the following output
measures (in actual numbers of units of service and activities):
1. The total number of children placed in residential placement.
2. The total number of children who were discharged from residential placement
successfully.
3. The total number of re- referrals of children discharged from placements within six (6)
months after release.
4. The total number of children who move down in their Level of Care.
5. The average length of time before a child moves down in the Level of Care.
C. Juvenile Probation shall further evaluate Service Provider by the following outcome
measures:
1. Percentage of children in residential placement \vho will complete their placement as a
successful discharge.
2. Percentage of children who have completed placement and not re- referrals within six (6)
months after release.
3. Percentage of children who move down in their Level of Care.
4.02 Service Provider shall report on a monthly basis to Juvenile Probation as to each of the foregoing
output and outcome measures. "these reports will be reviewed by Juvenile Probation in order to
monitor Service Provider for programmatic compliance with this Agreement.
ARTICLE V
COMPENSATION
5.01 For and in consideration of the above - mentioned services, Juvenile Probation agrees to pay
Service Provider not more than the per diem rates based upon the Level of Care provided, in
accordance with schedule of rates set by the Texas Health and Human Services Commission as
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currently effective or subsequently amended. Those rates as currently effective are as set forth in
Exhibit A, attached hereto and incorporated herein.
5.02 The above fee will be paid only for those children specifically authorized to be placed by Juvenile
Probation through its Business Manager or other designated official. This fee shall include
residential care and a minimum of one group or individual counseling session per month. In no
event will the per diem rate exceed that specified for the f_.evel of Care provided. It is understood
that the Level of Care provided by Service Provider will be reduced to a lower Level of Care as
soon as such reduction is deemed practical by Service Provider based upon improvements in the
child's attitude and behavior.
5.03 Service Provider has an affirmative duty to lower the Level of Care when it is practical to do so.
Juvenile Probation, and /or its representative may at any time make such inspection of records and
interview both the child and employees of Service Provider to determine if the child is at a Level
of Care necessary to meet the child's treatment and service needs. If Juvenile Probation
determines that the appropriate Level of Care should be or should have been lower, Service
Provider shall lower such level. Service Provider shall remit to Juvenile Probation the difference
from the amount paid and the amount that should have been paid if the child had been placed at
the appropriate level from the date the child's level should have been lowered, unless Service
Provider can show why such a step down was not practical. If a child enters and exits a program
where he has resided for a rninirnurn of 120 days and does not move to a lower level, except those
who enter at Basic Level, it will be presumed that the child was not successfully discharged front
the program as set forth in the program measures. Service Provider shall fully cooperate in these
efforts.
5.04 Service Provider will submit an invoice for payment of services to the Juvenile Probation
Business Manager on a monthly basis. Said invoice shall be submitted within ten (10) working
days following the end of the invoiced month and shall include information deemed necessary for
adequate fiscal control, includin but riot limited to: hours worked to be attributed to specific
clients if appropriate, date service was rendered, hourly rate, total daily cost, and total monthly
cost. Each invoice received for payment will be reviewed by Juvenile Probation in order to
monitor Service Provider for financial compliance with this Agreement. Invoices submitted by
Service Provider in proper form shall be paid by Juvenile Probation in a timely manner.
5.05 Service Provider must use its best efforts to seek and obtain all benefits available Irorn other
sources for eligible children. it must initiate and complete any appropriate Medicaid application
and complete all necessary documentation to obtain reimbufsement for children who may be
eligible for Medicaid. Any income received by Service Provider toward the support of a child
from sources other than this Agreement, including but not limited to Medicaid, Social Security,
medical insurance coverage or contributions from parents or others must be documented as to
each child for whom a billing is submitted arid -deducted from the invoice submitted to Juvenile
Probation. Documentation must include the name(s) and SID numbers of the parties receiving
the services, the dates and times services were provided and such other information deemed
necessary for adequate fiscal control.
5.06 In order to avoid duplicate payments for children being transferred to another child care agency
under contract with Juvenile Probation, the receiving agency will bill .Juvenile Probation on the
day the child is transferred into the program. the releasing agency will not bill Juvenile Probation
for the last day of care.
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5.07 Services which are not directly addressed by this Agreement must be submitted for approval with
associated billing for reimbursement from Juvenile Probation.
S.OS Under Section 231.006, Family Code the vendor or applicant certifies that the individual or
business entity named in this Agreement, bid or application is not ineligible to receive the
specified grant, loan, or payment and acknowledges that this Agreement may be terminated and
payment may be withheld if this certification is inaccurate.
5.09 Service Provider is hereby notified that state funds are used to pay for services rendered to
Juvenile Probation. For this reason, Service Provider shall account separately for the receipt and
expenditure of all funds received from Juvenile Probation and shall adhere to Generally
Accepted Accounting Principles (GAAP) in the accounting, reporting and auditing of such funds.
5.10 Service Provider agrees to make claims for payment or direct any payment disputes to Juvenile
Probation's Business Mana Service Provider will not contact other department employees
regarding anv claims of payment.
5.11 Service Provider agrees and understands that all financial obligations of Juvenile Probation
provided for in this Agreement for which current revenue is not available will be contingent on
the availability of appropriated funds to meet said obligations.
ARTICLE VI
ADDITIONAL TERMS AND AGREEMENTS
6.01 Service Provider will accept only those children confirmed by authorized officers of Juvenile
Probation to be referred for placement in Service Provider's facility.
6.02 Juvenile Probation recognizes that part of a client's rehabilitation program nnay include time away
from the residential setting of Service Provider. such as \yeekends and holidays, and that Service
Provider must retain space for the client until his/her return. To this end, Juvenile Probation
agrees to pay Service Provider the full amount due for such re scheduled days away from
the residential setting or its program, provided they do not exceed ten (10) days per client and that
prior approval has been obtained by Juvenile Probation. Furloughs will not be authorized for the
First ninety (90) days of placement, or until the completion of the first Individualized Program
Plan Review. whichever comes first, except in only highly unusual situations. Unoccupied bed
space constitutes days away from the f�3cilin. Individualized Program Plans may warrant
additional days away from the residential setting if approved in writing by Juvenile Probation;
however. anv additional days away from the residential setting will not be charged to Juvenile
Probation.
6.03 The child's parent(s) or guardian(s) shall bear the primary responsibility for payment of any
medical or dental needs, by personal payment, health insurance, or Medicaid coverage as well as
clothing or other expenses not provided for in Service Provider's program.
6.04 Juvenile Probation reserves the right to terminate the client's placement with Service Provider at
its discretion. Service Provider must not release a client to any person or agency other than
Juvenile Probation without the express consent of an authorized agent of Juvenile Probation.
6.05 Service Provider is under no obligation to accept a client %vho is deemed inappropriate for
placement in that program.
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6.06 Juvenile Probation is under no obligation to place any child with Service. Provider.
6.07 Service Provider shall comply with all applicable federal and state laws and regulations, .Juvenile
Probation policies, and Texas Juvenile Justice Department standards pertinent to services
provided under this Agreement.
6.08 Juvenile Probation shall provide a written psychological or psychiatric evaluation. if the battery
of tests included in the evaluation is older than six (6) months prior to admission, a clinical
interview performed within six (6) months prior to admission shall be submitted with an updated
diagnosis and prognosis.
6.09 In accordance with §29.012(b)(1) of the Texas Public Education Code, as a condition of this
contract for residential services, Service Provider shall notify the school district in which the
facility is located not later than the third day after the date a child is placed in the facility.
6.10.1 If a client makes an unauthorized departure from the Service Provider. Juvenile Probation shall be
notified immediately. if the client returns to the Service Provider within ten (10) days or prior to
the last billing day of the month. whichever shall occur first the Service Provider shall receive
payment for those days the client was absent fi om the Service Provider, but not to exceed ten (10)
days payment.
ARTICLE VII
EXAMINATION OF PROGRAM AND RECORDS
7.01 Service Provider agrees that it will permit .Juvenile Probation to examine and evaluate its program
of services provided under the terms of this Agreement and /or to review its records periodically.
This examination and evaluation of the program may include site visitation observation of
programs in operation, interview and the administration of questionnaires to the staff of Service
Provider and the children when deemed necessary.
7.02 Service Provider shall provide to Juvenile Probation such descriptive information on contracted
children as requested on forms provided by Juvenile Probation.
7.03 For purposes of evaluation inspection, auditing or reproduction. Service Provider agrees to
maintain and make available to an authorized representative of the State of 'Texas or .Juvenile
Probation an\ and all books. documents or other evidence pertaining to the costs and expenses of
this Agreement.
7.04 Service Provider shall retain and make available to Juvenile Probation all financial records
supporting documents statistical records and all other records pertinent to the Agreement for a
minimum of three (3) years, or until any pending litigation, claim, audit or review and all
questions arising therefrom have been resolved, and shall make available for Juvenile Probation's
inspection_ all contractual agreements with Service Provider's subcontractors for services related
to this Agreement.
7.05 Service Provider understands that acceptance of funds under this Agreement acts as acceptance of
the authority of the State Auditor's Office or any successor agency, to conduct an audit or
investigation in connection with those funds. Service Provider further agrees to cooperate full\
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with the State Auditor's Office or its succe5so' to the conduct of the audit or investigation,
including providing all records requested. Set provider will ensure that the foregoing clauses
concerning the authority of the State of Texas to audit and the requirement to cooperate is
included in any subcontract or arranuement Service Provider enters into in which funds received
under this Agreement form all or part of the consideration.
ARTICLE VIII
CONFIDENTIALITY OF RECORDS
8.01 Service Provider shall maintain strict confidentiality of all information and records relating to
children involved in Juvenile Probation, and shall not re- disclose the information except as
required to perform the services to be provided pursuant to this Agreement, or as may be required
by law. Service Provider shall agree to the terms and sign the Business Association Agreement
attached as Exhibit "B" and incorporated herein by reference.
ARTICLE 1X
DUTY TO REPORT
9.01 As required by § §261.101 and 261.405 of the Texas Family Code, Service Provider shall report
any allegation or incident of abuse, exploitation or neglect of any child (including but not limited
to a juvenile that has been placed by Juvenile Probation) within twenty -four (24) hours from the
time the alleszation is made. to all of the following:
A. Local la%v enforcement agency;
R. Texas Juvenile Justice Department by submitting a TJJD Incident Report Farm to facsimile
number 1 -512 -424 -6717 (or if unable to complete the form within 24 hours, then by calling
toll -free 1 -577- 786 -7263, folloNved by submitting the report within 24 hours of said call); and
C. Brazos County Juvenile Probation Department to facsimile number (979) 823 -4211
(A'FTN: Executive Director).
ARTICLE X
DISCLOSURE OF INFORMATON
10.01 Service Provider warrants that, prior to entering this contract, it has verified and disclosed the
following information to Juvenile Probation and agrees that it shall have an ongoing affirmative
duty under this Agreement to promptly ascertain and disclose in sufficient detail this same
information to.luvenile Probation:
A. Any and all corrective action required by any of Service Provider's licensing authorities;
B. Any and all litigation filed against the Service Provider, or aggainst its employees, interns,
volunteers. subcontractors, agents and /or consultants that have directt contact with juveniles;
C. Any arrest of any employee, intern, volunteer, subcontractor, agent and /or consultant of the
Service Provider that has direct contact with juveniles;
D. Am- finding of "Reason to Believe" by a state regulatory agency in a child abuse, neglect and
exploitation investigation where an employee, intern, volunteer subcontractor, agent and /or
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consultant of Service Provider that has direct contact with juveniles was the alleged or
designated perpetrator;
E. The identity of any of Service Provider's employees, interns, volunteers subcontractors,
agents and /or consultants that have direct contact with juveniles that are registered sex
offenders, and
I'. 'fhe identity of any of' Service Provider's employees. interns, volunteers, subcontractors
agents and /or consultants that have direct contact with juveniles that have a criminal history.
1'or the purpose of this Agreement, the term "criminal history" shall include: (1) current
felony or misdemeanor probation or parole, (2) a felony conviction or deferred adjudication
within the past ten ) or (3) a jailable misdemeanor conviction or deferred adjudication
within the past five years.
A wriCLE X1
EQUAL OPPORTUNITY
11 Service Provider agrees to respect and protect the civil and legal rights of all children and their
parents. It will not unlawfully discriminate against any employee, prospective employee, child
childcare provider, or parent on the basis of age, race, sex, religion, disability or national origin.
Service Provider shall abide by all applicable federal, state and local laws and regulations.
ARTICLE X11
ASSIGNMENT & SUBCONTRACT'
12.01 Service Provider may not assign or subcontract any of its rights, duties and /or obligations arising
out of this Agreement without the prior written consent of Juvenile Probation.
ARTICLE XIII
OFFICIALS NOT TO 13ENITIT
13.01 No officer, employee or agent of Juvenile Probation and no member of its governing body and no
other public officials of the v overning body of the locality or localities in which the project is
situated or being carried who exercise any functions or responsibilities in the project, shall
participate in any decision relating to this Agreement which affects or conflicts with his /her
personal interest or have any personal or pecuniary interest, direct or indirect, in this Agreement
or the proceeds thereof.
ARTICLE XIV
DEFAULT
14.01 Juvenile Probation may, by written notice of default to Service Provider, terminate the whole or
any part of this Agreement, as it deems appropriate in any one of the following circumstances
A. It' Service Provider fails to perform the work called for by this Agreement within the time
specified herein or any extension thereof; or
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B. if Service Provider fails to perform any of the other material provisions of this Agreement,
including failure to achieve the defined goals, outcomes and outputs, or so fails to prosecute
the work as to endanger the performance of this Agreement in accordance with its terms, and
C. In either of these two circumstances alter receiving notice of default, Service Provider does
not cure such failure within a period of ten (10) days.
14.02 Any default by Service Provider, regardless of whether the default results in termination will
jeopardize Service Provider's ability to contract with Juvenile Probation in the future. and may
result in the refund of compensation received under this Agreement.
ARTICLE XV
TERMINATION
15.01 'Phis Agreement may be terminated:
A. By either party upon ten (10) days written notice to the other party of the intention to
terminate: or
B. Upon expenditure of available (finds.
15.02 If' at any time during the term of this agreement Juvenile Probation, in its sole discretion,
determines that the safety of children bein served under this Agreement may be in jeopardy.
Juvenile Probation may immediately suspend the effect of this Agreement, including but not
limited to the obligation to pay, upon giving notice to the Service Provider.
ARTICLE XV1
WAIVER 01 SUBROGATION
16.01 Service Provider expressly waives any and all rights it may have of subrogation to any claims or
rights of its employees agents. owners, officers, or subcontractors against Juvenile Probation.
Service Provider also «wives any rights it may have to indemnification from Juvenile Probation.
ARTICLEXViI
INDEMNIFICATION
17.01 It is further agreed that Service Provider will indemnity and hold harmless Brazos County and
Juvenile Probation against any and all negligence, liability, loss, costs, claims, or expenses arising
out of wrongful and negligent act(s) of commission or omission of Service Provider, its agents,
servants, or employees arising from activities under this Agreement. Service Provider shall have
no obligation to indemnify and hold harmless Brazos County and Juvenile Probation for any
act(s) of commission or omission of Brazos County's and Juvenile Probation's agents, servants,
or employees arising from or related to this Agreement for which a claim or other action is made.
ARTICLE XVIII
SOVEREIGN IMMUNITY
13.01 This Agreement is expressly made subject to Brazos County's Sovereign Immunity. "Title 5 of the
Texas Civil Practices and Remedies Code, and all applicable federal and state law. The parties
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expressly agree that no provision of this Agreement is in any way intended to constitute a waiver
or any immunities from suit or from liability that the Brazos County has by operation of law.
Nothing in this Agreement is intended to benefit any third party benefciarv.
ARTICLE X1X
REPRESENTATIONS & N1rARRANI'IES
19.01 Service Provider hereby represents and warrants the following:
A. That it has all necessary right, title, license and authority to enter into this Agreement;
B. That it is qualified to do business in the State of Texas; that it holds all necessary licenses
and staff certifications to provide the type(s) of services being contracted for; that it is in
compliance with all statutory and regulatory requirements for the operation of its
business; and that there are no taxes due and owing to the State of Texas. any County in
the State of Texas. or any political subdivision thereof;
C. That it carries sufficient insurance to provide protection to Juvenile Probation under the
indemnity provisions, as well as for any potential liabilities that arise from or related to
this Agreement and in amounts not lower than:
1. Statutory workers compensation in accordance with the State of Texas
requirements.
2. Comprehensive general liability including owners and contractor's protective
liability insurance for bodily injury, death, or property damages in the
following amounts:
COVERAGE PER PERSON PER OCCURRENCE
a. ]'remises and product liability $300,000 $300,000
b. Aggregate policy limits $300,000
Comprehensive automobile and truck liability insurance (covering owned, hired
and non -owned vehicles):
COVERAGE PER PERSON PER OCCURRENCE
a. Bodily injury $300,000 $300 (including death)
b. Property damage $300,000 $300,000
c. Aggregate policy limits $300
All policies must provide, by endorsement to the policy that thirty (30) days prior written notice
of cancellation or material change in coverage be given to the Risk Manager of Brazos County, Texas.
Coverage provided must be on an occurrence basis. No policy submitted shall be subject to limitations,
conditions, or restrictions deemed inconsistent with the intent of the insurance requirements contained in
this Agreement. All policies shall be - NN-611cn through a company duly entered and authorized to transact
that class of insurance in the State of Texas. and
yees, interns, volunteers, subcontractors, agents andlor consultants
D. That all of its emplo
will be properly trained to report allegations or incidents of abuse, exploitation or neglect
of a juvenile in accordance with the requirements of Texas f=amily Code Chapter 261 and
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anv applicable Texas Juvenile Justice Department administrative rules retarding abuse,
neglect and exploitation allegations.
1�. Service Provider warrants that it shall name Brazos County its agencies, officers and
employees as an additional insured(s) on all current general and automobile liability
policies it procures in support of this Agreement.
ARTICLE XX
TEXAS LAW r(- APPLY
20.01 This Agreement shall be construed under and in accordance with the laws of the State of Texas,
and all obligations of the parties created hereunder are performable in Brazos County. 'texas.
ARTICLE XXI
VI"NUE
21.01 Exclusive venue for any litigation arising from this Agreement shall be in Brazos County, 'texas.
ARTICLE XX11
LEGAL CONSTRUCTION
22.01 In case any one or more of the provisions contained in this Agreement shall for any reason be
held to be invalid illegal, or unenforceable in any respect, such invalidity, illegality. or
unenforceable provision shall not affect any other provision thereof' and this Agreement shall be
construed as if such invalid. illegal, or unenforceable provision had never been contained therein.
ARTICLE XXiil
PRIOR AGREEMENTS SUPI:RSF_DED
23.01 This Agreement constitutes the sole and only Agreement of the parties hereto and supersedes any
prior understandings or written or oral Agreement between the parties respecting the within
subject matter
ARTICLE XXiV
PRISON RAPE ELIMINATION ACT
24.01 Service Provider shall adopt and comply with all federal. state county, and city laws, ordinances,
regulations and standards applicable to the provision of services described herein and the
performance of all obligations undertaken pursuant to this Contract, including the Prison Rape
Elimination Act of 2003 (PREA) which establishes a zero - tolerance standard against sexual
assault of incarcerated persons, includin juveniles and addresses the detection, elimination,
prevention, and reporting of sexual assault in facilities housing adult and juvenile Offenders.
21.02 Under PREA, Service Provider shall make available to the CPO all incident -based and
agbregated data reports for every allegation of sexual abuse at its facility or facilities, and all such
Page 17 of 20
V,
.41111c1cs jor Chw7ge
Residelitiul .Ser7 : l,greenrent
Sepiember 1, 2012 - August 31, 2013
data may be requested by the Department of Justice from the previous calendar year no later than
June 30
PREA §l 15.387(e) and (01
24.03 Service Provider shall be monitored, at their expense, once in every three - year auditing cycle and
documentation of this audit including any non- compliance shall be given to Juvenile Probation.
A. Service Provider shall choose a monitor that meets all applicable PREA requirements and is
pre - approved by Juvenile Probation.
13. Juvenile Probation may conduct their own audit, at any time, to determine Service Providers
compliance with PREA standards.
1. Service Provider shall assist 1'ully with any and all audits.
ARTICLE XX V
AMI=NDMEN'1'
25.01 Juvenile Probation may amend modify or alter the terms of this Agreement and specify an
effective date thereof. Juvenile Probation %Fill then notify Service Provider in writing, dated
subsequent to the date hereof of such changes and their effective date. Continuation of services
after the effective date by Service Provider will signify its acceptance of these changes. If
Service Provider declines to accept changes made by Juvenile Probation, Service Provider may
terminate this Agreement subject to the conditions herein.
Page IS of 20
r
Athletes for Change
Residential Services agreement
September 1, 2012 - august 31, 2013
EXECUTI]D IN' DUPLICATE [or'IRIPLICATE- — see beloxv], EACH OF WHICH SHALL HAVE THE
FULL I-ORCE AND EFFECT OF AN ORIGINAL.
BRA %OS COUNTY
Duane Peters, Coun • Judge Date
And Brazos County , uvenile Board Chairman
Doug Vance, PhD, Executive Director Date
Brazos County Juvenile Services
SERVICE PROVIDER
Authorized Signature Date
PRINTED narne of person signing this contract
PRINT FACII.,ITY NAME AND ADDRESS
Athletes For Chance
12_05 1:. 13ear Creek
Glenn Heights, Texas 75154
PRINT BI LLIN'G ,NAME AND ADDRESS:
Athletes For Chance
2416 Clear Field Drive
Piano. 'Texas 75025
PRINT NAML' OF BILI,I,NC CONTACT PERSON
Maureen Murpliv or Dennie DeVaughn
CPS LICENSING REPRESENTATIVE:
Tilcka
'ritle
FACILITY TELEPIIONE NUMBER:
(972)223-2011 and (972)223 -2035
BILLING TELEPHONE NUMBER:
(214)4 14-6981
FEDF JlAL TA\ INDENTIFICATION NUMBER:
45- 3585479
CPS TELEPHONE NUMBER:
(817)605 -4669- office (817) 379- 0617 -cell
Page 19 of 20
Athleles for Change
Residential Services Agreement
September 1, 2012 - August 31, 2013
E\ I -i 1 E31 T A
BASIC LEVEL S42.18
MODERATE LEVEL 596.17
SPECIALIZED LEVEL $138.25
INTENSE LEVEL $242.85
EMERGENCY SHELTER S115.44
Page 20 of 20
l74 s ��
CONTRACT FOR RESIDENTIAL SERVICES
JUVENILE POST ADJUDICATION FACILITY
GRAYSON COUNTY
This Agreement is made by and entered into and between Grayson County, Texas,
acting through the Grayson County Juvenile Board, by its duly authorized
representative, and Brazos County Texas, acting through the Brazos County Juvenile
Board by its duly authorized Chairman or its representative.
WITNESSETH
WHEREAS, Grayson County, Texas, and the Grayson County Juvenile Board
operate the Cooke, Fannin and Grayson County Post- Adjudication Facility (hereinafter
referred to as Facility); and
WHEREAS, Brazos County in order to carry out and conduct its juvenile
program in accordance with the Texas Family Code, Title 3, Juvenile Justice Code,
has need of the use of the Facifity located in Grayson County, Texas and operated
under the authority of the Grayson County Juvenile Board to house and maintain
children (hereinafter referred to as child or client or student) of juvenile age, for post -
adjudication confinement; and,
WHEREAS, Grayson County desires to make the Facility available to Brazos
County for such use and purpose, and Brazos County desires to contractfor the use of
said Facility; and
WHEREAS, the parties are political subdivisions of the State of Texas
authorized to enter into an Interlocal Cooperation Agreement for such detention
services pursuant to Chapter 791 of the Government Code (Tex. Rev. Civ. Stat.).
NOW, THEREFORE, in consideration of the mutual agreements, promises and
covenants herein contained, the parties agree as follows:
I. TERM
The term of this agreement shall be from the effective date of September 1,
2012 to August 31, 2013. It may thereafter be renewed annually at the discretion of
Grayson County Juvenile Board.
Page 1 of 10
11. FACILITY GOALS
Facility has established the following as its goals in serving clients:
The child shall attend academic classes five (5) hours perdaywhile Sherman ISD is
in session covering the core courses at the students assigned grade level;
1, The child shall receive life skills training, which may include: MRT®, Fatherhood or
anger management five (5) hours per week through departmental staff;
2. The child shall receive weekly substance abuse education, group counseling or
social skills training; as determined by a jointly agreed upon case plan;
3. The child shall complete community service restitution projects as assigned;
4. The child shall be involved in physical training activities that are centered around
stamina and strength; and,
5. The child will receive case management services including case plan, treatment
teams when required and aftercare planning.
III, FACILITY OBLIGATIONS
Facility shall provide the following to achieve the stated goals:
Clients will receive a highly structured level of supervision as reflected by, at a
minimum, documented 15 minute room checks and direct monitoring or supervision
in all programming.
1. A written Individualized Case Pian shall be developed by the appropriate facility
staff in concert with the child, parent and /or court officer.
2. Routine medical and dental services as determined in this written Agreement.
3. Structured and supervised physical training activities.
4. Access to free, appropriate public education and related services through the
Sherman Independent School district in Grayson County and within guidelines set
by State and Federal law.
S. Therapeutic intervention within the milieu designed to improve the child's
functioning.
Page 2 of 10
�✓OI_ � 7G �, �j
6. Formalized behavior programs and therapeutic interventions implemented by
professional and paraprofessional staff under the direct supervision of professional
staff.
7. Conformance to all applicable standards set forth by the Texas Juvenile Probation
Commission (TJPC) for the operation of secure post - adjudication facilities.
8. A staff -to -child ratio as governed by TJPC certification standards.
Procedures ensuring the child is not released to any person or agency other than
Brazos County.
IV. EXAMINATION OF PROGRAM AND RECORDS
The Facility agrees that Brazos County may examine and evaluate its program of
services provided under the terms of this contract and review the Facility records relating
to Brazos County clients. This examination, evaluation and review may include
unscheduled site visitations, observation of programs in operation, interviews, and the
administration of questionnaires to the staff of the Facility and the child.
The facility has been duly inspected and certified as being suitable for post -
adjudication of juveniles by the Grayson County Juvenile Board and the Board has
approved the programs, policies and procedures under which the facility is managed. The
facility is registered and monitored by the Texas Juvenile Probation Commission.
The Facility agrees to maintain and make available for inspection, audit or
reproduction books, documents and other evidence pertaining to the cost and expenses of
this contract, hereinafter called the Records, by an authorized representative of Brazos
County and /or the State of Texas.
The Facility agrees to maintain these Records for three (3) years after final payment
or until the State- approved audit has been made and all questions therefrom are resolved.
V. CERTIFICATE OF ELIGIBILITY
TO RECEIVE STATE FUNDS
Under Section 231.006, Family Code, Grayson County certifies that it is not
ineligible to receive state grants or loans and acknowledges that this contract may be
terminated and payment may be withheld if this certification is inaccurate.
The Facility shall adhere to all applicable state and federal laws and regulations
pertinent to the Facility's provision of services.
Page 3of10
vol. -- l � Pg.
The Facility shall account separately for the receipt and expenditure of any and all
funds received under this contract-
VI. PRIVATE SERVICE PROVIDERS
In any contract with a private service provider to provide services to the clients under
this contract Grayson County will require, in accordance with Texas Human Resource
Code, Sec. 141.050(a), such contract to include, (1) clearly defined contract goals, outputs,
and measurable outcomes that relate directly to program objectives; (2) clearly defined
sanctions or penalties for failure to comply with or perform contract terms or conditions;
and (3) clearly specified accounting, reporting, and auditing requirements applicable to
money received under the contract.
Grayson County will also use data relating to the performance of private service
providers in prior contracts as a factor in selecting any providers to receive contracts to
provide service to Clients.
VII. COMPENSATION
Grayson County shall charge a daily contract rate to Brazos County which is
determined by the Texas Juvenile Probation Commission residential reimbursement
program. The current FY 2012 contract rate for all services is as follows:
TYPE OF SERVICE
FY 2013 CONTRACT RATE
Standard Residential
$98.00
Specialized Residential
S140.00
Psychiatric Medical Review
COST
Psychological Counseling
I $65.00 hr. individual
$25.00 hr. grou
Ps' cholc Ica) Full Batte
$550.00
LAC Psychological Evaluation
5220.00
Medical Services
_
COST —�
Dental Services
COST
In no event, however, shall the monthly FY 2013 contract rate cost to Brazos County
exceed Grayson County s actual cost per day per child in operating the Facility.
Brazos County agrees to pay Grayson County the monthly FY 2013 contract rate
cost from current revenues. The Grayson County Department of Juvenile Services shall
submit an invoice to Brazos County within ten (10) days after each billing period. Brazos
County agrees to submit payment to:
Page 4 of 10
Grayson County Department of Juvenile Services
86 Dyess
Denison, Texas 75020
All payments are due within thirty (30) days after receipt of the invoice.
Vtll_ EMERGENCY MEDICAL, DENTAL OR PSYCHOLOGICAL TREATMENT OF
CHILD
Brazos County and Grayson County agree that if emergency examination,
hospitalization and /or treatment outside the Facility is required for a child placed in the
facility by Brazos County the administrator ordesignee of the facility is authorized to secure
such emergency examination, hospitalization and /or treatment at the expense of Brazos
County
Brazos County agrees to promptly pay for any and all emergency examinations,
hospitalization, psychiatric, and/or psychological treatment including medications directly to
Grayson County for such care. Brazos County agrees subject to the Texas Tort Claims
Act, to indemnify and hold harmless the Facility, Grayson County, its officials and
employees, for any liability or for charges incurred for emergency medical examination,
hospitalization and /or psychological treatment required for a child placed in the Facility.
The Facility administrator shall notify Brazos County of such an emergency within 24
(twenty -four) hours of its occurrence or as soon thereafter as practical, but in no event later
than three (3) working days.
IX. PLACEMENT OF CHILDREN
Prior to transporting a child to the Facility for placement Brazos County officials
requiring and authorizing placement shall secure from the Facility a written letter of
acceptance regarding said child. Placement of a child from Brazos County may be denied
if (1) the child is found not to be suitable for placement in the facility or (2) space limitations
do not permit such placement as may be determined in the sole judgment of the Facility
Administrator.
Children from Brazos County who are adjudicated in accordance with the provision
of the Texas Family Code, Title 3, Juvenile Justice Code, shall be admitted to the Facility
only under authority of the Juvenile Court of Brazos County or its designated official. A
certified copy of the Adjudication and Disposition Order must be delivered to the Facility
prior to or contemporaneous with the child s admission.
No child admitted to the Facility under this agreement shall be detained in violation
of any state or federal law. Grayson County hereby notifies Brazos County and its
officials, agents and employees, that Grayson County fully complies with the mandates of
the Federal Juvenile Justice and Delinquency Prevention Act of 1974, as amended 1977,
1980, 1984, in regard to the detention of status offenders as that phrase is commonly
Page 5 of 10
74 r g.
understood. No child will be admitted or detained in the Facility if the detention is based
solely on that child being a status offender. Brazos County is solely responsible for the
transportation of any child placed at the Facility unless prior arrangements are made with
Grayson County.
Each child placed in the Facility shall be required to follow the rules and regulations
of conduct as determined by the administrator and staff of the Facility.
The Grayson County Juvenile Board agrees that the Facility will accept any child
qualified hereunder to be admitted, without regard to such child s religion, race, creed,
color, sex, or national origin_
If a child is accepted by the Facility from Brazos County and such child thereafter is
found to be, in the sole judgment of the Grayson County Facility administrator, mentally
unfit, dangerous, or unmanageable and/or whose mental or physical condition could or
might endanger other occupants, including but not limited to the staff or other residents of
the Facility, the administrator shall, upon notification to the Brazos County Juvenile Court
Judge or designated juvenile office, have said child immediately removed and transported
from the Facility by a juvenile probation, detention officer or transport officer of Brazos
County. If Brazos County fails to remove such child within 24 hours of said notification,
Grayson County shall transport said child to Brazos County Juvenile Court Judge or
designated juvenile official and Brazos County shall reimburse Grayson County forsuch at
the rate of $25.00 per hour of time spent in transport, including but not limited to the return
trip and actual time spent in Brazos County plus mileage at the highest current rate
allowed under Texas state law for reimbursement to state employees.
It is agreed by the parties hereto that children placed in the Facility under the proper
order of a court exercising juvenile jurisdiction in Brazos County shall remain detained
therein except that the staff of either the Facility or the Brazos County Juvenile
Department may have the child participate in community activities.
It is expressly understood and agreed by the parties that the Juvenile Court of
Grayson County, Texas shall not exercise any direct authority over a child placed at the
Facility pursuant to this agreement.
It is agreed by the parties hereto that nothing in this contract shall be construed to
permit Brazos County, its agents, officials or employees in any way to manage, control,
direct or instruct the Cooke, Fannin and Grayson County Juvenile Post - Adjudication
Facility, its agents, officials or employees in any manner respecting any of their work,
duties or functions pertaining to the maintenance and operation of the Facility.
Brazos County warrants that all children placed in the Facility have been legally
committed under state and /or federal law.
Page 6 of 10
X_ STATE AUDITOR'S REVIEW
Contractor understands that acceptance of funds under this contract acts as
acceptance of the authority of the State Auditors Office, or any successor agency, to
conduct an audit or investigation in connection with those funds. Contractor further agrees
to cooperate fully with the State Auditor's Office or its successor in the conduct of the audit
or investigation, including providing all records requested. Contractor will ensure that this
clause concerning the authority to audit funds received indirectly by subcontractors through
Contractor and the requirement to cooperate is included in any subcontract it awards.
XI_ DEFAULT
Either party to this agreement may, by written notice of default to the defaulting
party s Juvenile Board Chairman through certified mail return receipt requested, terminate
in whole this Agreement prior to the end of the term if the defaulting parry fails to perform
any provisions called for by this Agreement.
The defaulting county shall have the right to cure such defaultwithin ten (10) days of
notice of such failure or as extended by written authorization of the non - defaulting county.
XII. TERMINATION
Notwithstanding any other provision in this contract, either Grayson County or
Brazos County may terminate the contract by notifying the other party in writing at the
addresses specified herein for delivery of notices, by certified mail, return receipt requested
or by personal delivery at said addresses of the terminating party s intention to terminate
the contract thirty (30) calendar days after receipt of notice. At the end of the 30 -day
period, this contract shall terminate and become null and void and be of not further force or
effect.
After receipt of notice of termination, Brazos County shall remove all children placed
in the Facility on or before the termination date. No child shall be accepted by the Facility
after receipt of said notice.
XIII. NOTICES
All notices, demands, or otherwritings may be delivered by either party hereto to the
other by certified mail, return receipt requested or other reliable courier at the following
addresses_
Page 7 of 10
To Grayson County; Grayson County Department of Juvenile Services
ATTN: Bill C. Bristow
86 Dyess
Denison, Texas 75020
To Brazos County: Director Doug Vance
Juv enile Probation Department
20875 CR 171
Angleton, TX 77515 -8901
The addresses to which any notice, demand, or other writing may be delivered to
any party as above provided may be changed by written notice given by such party as
above provided.
XIV. OFFICIALS NOT TO BENEFIT
No official, member, or employee of Grayson County or Brazos County and no
member of their governmental bodies, and no other public officials of the Grayson County
Juvenile Board or the Brazos County Juvenile Board who exercise any function or
responsibilities in the review or approval of the undertaking or carrying out of this project,
shall participate in any decision relating to this contract which affects his personal interest
and shall not have any personal or pecuniary interest, direct or indirect, in this contract or
the proceeds thereof.
No member of or Delegate to the Congress of the United States of America, no
Resident Commissioner, or official of the State of Texas shall be allowed any share or part
of this contract, or any benefit that may arise therefrom.
The Grayson County Juvenile Board agrees to insert this clause OFFICIALS NOT
TO BENEFIT into all subcontracts entered into in the performance of the work assigned by
this agreement.
XV. VENUE
The law of the State of Texas shall govern this agreement and venue of any dispute
or matter arising under this agreement shall lie in Grayson County, Texas.
XVI. INTERPRETATION OF CONTRACT
This contract supersedes all previous agreements and contracts between the parties
for these purposes. Said previous contracts shall terminate, become null and void, and be
Page 8 of 10
Vc'! /74 P r,�, /p el
of no further force or effect on the effective date of this contract.
In the event that any provision of this contact shall be held illegal or unenforceable,
such provision shall be severed and shall be null and void, but the balance of the
agreement shall continue in full force and effect.
This agreement this date executed is made by and between the parties hereto; it
being declared the intention of the parties hereto that the above and foregoing contract is a
contract providing for the (1) care of juveniles who have been adjudicated in accordance
with the provisions of the Juvenile Justice Code, Title 3, and (2) payment for such care by
Brazos County for such juveniles placed in the Facility by the Judge of Brazos County
exercising juvenile jurisdiction.
The undersigned officer and;or agents of the parties hereto are the properly
authorized officials and have the necessary authority to execute this agreement on behalf
of the parties hereto, and each party hereby certifies to the other that any necessary
resolutions extending said authority have been duly passed and are now in full force and
effect.
XVII. INDEMNIFICATION
It is further agreed that the Facility will indemnify and hold harmless Brazos County and
Juvenile Probation against any and all negligence, liability, loss, costs, claims, orexpenses
arising out of wrongful and negligent act(s) of commission or omission of the Facility, its
agents, servants, or employees arising from activities under this Agreement. The Facility
shall have no obligation to indemnify and hold harmless Brazos County and Juvenile
Probation for any act(s) of commission or omission of Brazos County's and Juvenile
Probation's agents, servants, or employees arising from or related to this Agreement for
which a claim or other action is made.
XVIII. PRISON RAPE ELIMINATION ACT
The Facility shall adopt and comply with all federal, stale, county, and city laws,
ordinances, regulations and standards applicable to the provision of services described
herein and the performance of all obligations undertaken pursuant to this Contract,
including the Prison Rape Elimination Act of 2003 (PREA) which establishes a Zero -
tolerance standard against sexual assault of incarcerated persons, including juveniles,
and addresses the detection, elimination, prevention, and reporting of sexual assault in
facilities housing adult and juvenile Offenders.
Under PREA, the Facility shall make available to the CPO all incident -based and
aggregated data reports for every allegation of sexual abuse at its facility or facilities,
Page 9 of 10
and all such data may be requested by the Department of Justice from the previous
calendar year no later than June 30 (PREA §115.387(e) and (f))
The Facility shall be monitored, at their expense, once in every three- year auditing
cycle and documentation of this audit including any non- compliance shall be given to
Brazos County Juvenile Probation. The Facility shall choose a monitor that meets all
applicable PREA requirements and is pre - approved by Brazos County Juvenile
Probation.
Brazos County Juvenile Probation may conduct their own audit, at any time, to
determine the Facility's compliance with PREA standards. The Facility shall assist fully
with any and all audits.
Executed in duplicate originals this
GRAYSON COUNTY
Department of Juvenile Service
V
BiII C. Bristow, LMSW -A
Director
Date: � _� ( S
day of , 2013.
Brazos County
Juvenile Probation Department
Doug Vance, Executive Director
Date:
Duane Peters, Co�nty Judge,
Date: -2 — / /_/ 5
Page 10 of 10
� 9 l le i
r E 0.
���..
f :
Brazos County
Purchasing Department
200 S. T\ AN E., Su1'TE 352 BRYAN, TX 77803
PHONE (979) 361 -4290 FAX (979) 3614293
BRAZOS COUNTY
BIDIRFPIRFQ DOCUMENTATION SHEET
The Purchasing Department would like to request Commissioner's Court approval to
advertise the following:
DATE: February 12 2013
BID NUMBER:
REQUEST FOR PROPOSAL NUMBER:
REQUEST FOR QUALIFICATIONS NUMBER: 2013 -39
TITLE: Road and Bridge Engineers and Surveyor
REQUESTING DEPARTMENT: _ Road and Bridge
APPROVAL SIGNATURE:
County Judge , 'I
DATE APPROVED:
- iql - f�)
v«►,..___ 7 / c�7
`` =« ,Brazos County
L. Purchasing Department
200 S. TX AVE., SUITE 352 BRYAN, TX 77803
PHONE (979) 361 -4290 FAX (979) 361 -4293
BRAZOS COUNTY
BID/RFP/RFQ DOCUMENTATION SHEET
The Purchasing Department would like to request Commissioner's Court approval to advertise
and go out for Bid on the following:
DATE: February 11, 2013
BID NUMBER: 2013 -45
REQUEST FOR PROPOSAL NUMBER:
REQUEST FOR QUALIFICATIONS NUMBER:
TITLE: Fencing Supphes
REQUESTING DEPARTMENT: Road and Bridge
APPROVAL SIGNATURE: j� ^� L
Duane Petersx ounty Ju e
DATE APPROVED:
1,7 !o Fg.
BRAZOS COUNTY
COMMISSIONERS' COURT
ACTION FORM
DEPARTMENT: Road & Bridge
MEETING DA'T'E: February 19, 2013
SUBJECT: Utility Permit --- Wellborn Special Utility District
Consider and take action on the Wellborn S.U.D. utility permit to construct 2" road
bore under Smetana Road. This project will provide water service to new
customer. Site is located uz Precinct 4.
SUBMI I "T " ED BY:
— A �- 7 )? _Wv�
J Salvato
Right of Way Agent
APPROVED BY:
Irma Caule� -
Commissioner
This request is VCPROVED / DENIED ❑ by Commissioners' Court
Duane Peters `C�unty) udge�
DATE:
1 17 7 P �,
f
Wellborn Special Utility District In ;F11111111 I
OMNI Is,
February 11, 2013
The Commissioner's Court of Brazos County
Allention County Judge:
Formal notice is hereby given that Wellborn Special Utility District will construct a road bore for water line within the
right -of -way of a County Road in Brazos , County, Texas as follows:
Road bore will be made under Smetana Road. Bore will be made from existing 6" water line located on the
north east side to south west side to proposed water meter fof a distance of 80' at a minimum depth of 36"
below dilch Bow line.
The location and description of this line is more fully shown in drawings attached to this notice. The line will be
constructed and maintained in the County Road right -of -way in accordance with the Brazos County Roadway Safety
and Road Preservation Standards and governing laws.
Construction of this line will begin on or after February 13, 2013.
Regards,
OLIA
Stephen Cast
General Manager
Wellborn Special Utility District
I?O. Box 250 # 4118 Greens Prairie Rd. 4 Wellborn. TX 77881 0 979.690.9799 • Fax 979.690.1260
APPLICATION FOR WATER UTILITY PERMIT ,
DESIGNATING PLACEMENT OF UTILITY IN COUNTY RIGHT OF WAY
TO: THE COUNTY ENGINEF_R OF BRAZOS COUNTY, TEXAS
Pursuant to the Texas Utility Code, Section 181.024, conics now Wellborn Special
Utility District [Compat1) name], hereinafter referred to as "Company" a
[slate] Corporation, with authority to transact business in 'Texas, acting by and through its duly authorized
representative, and hereby petitions the County Engineer for the right to lay, construct, maintain, repair and /or operate
a gas facility under, over, across and/or along certain County Roads as shown on drawings and diagrams attached
hereto and said location described as follows:
Facility, to Cross Road
Road Nante & Block Number
Length of
Crossing
TYPE OF CONSTRUCTION
CHECK O'1;
Smetana Road
bu t
B ored
Jacked
Driven
Cased
X
X
Facility to Paralle Count/ Road Within Right•Of- -1Vay
Road Narne and Block
Number From To Depth Distance
CONSTRUCTION 'TYPE
2" Diameter .10" NVallThickness � iN� LI�i �N�L�Sc� ;�xTtr�N ��S iriev
Material Specification
PVC Ca6ing
Maximum Operation Pressure 200 psi
The location and description of the proposed installation and appurtenances must be fully shown on the attached
detailed drawings.
The Company shall commence actual consmictiott / work in good faith within 60 days f ron] the date of said permit and
shall complete said construction /work within 1 working days. (COMPANY MUST FILL IN). If such
construction is not begun by the 60 day, Company will be required to apply for a new permit.
Company declares fhat prior to filing this application, it has ascertained the location of all existing utilities, both aerial
and underground, and (lie filing of this application is prima facie evidence that the proposed installation will not
conflict with any existing utility.
A copy of this permit small be kept at the job site any time work is being performed.
It is expressly stipulated that this Permit is a license for permissive use only and that the placing of facilities upon
public property pursuant to this permit shall not operate to create or vest any property right in said holder.
It is understood and agreed that the rights and privileges herein set out are granted only to the extent of the County's
right, tide and interest in the land to be entered upon and used by the holder and the holder will at all times assume risk
of and indemnify, defend and save harmless Brazos County from and against any and all loss, damages, cost or
expense arising in any mamter on account of the exercise or attempted exercise by said holder of the aforesaid rights
anti privileges.
Any deviation from these specifications most be approved by Brazos County Engineer's Office or its designated
representative.
Approval of County Engineer's Office may take as long as two weeks after complete application is received.
Applicant agrees to comply with all rules of the County Commissioners and the County Engineer in construction of
said installation attached hereto as BRAZOS COUNTY DESIGN STANDARDS AND SAFETY PRECAUTION
REQUIREAMNTS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY and incorporated
herein for reference.
In the event Company fails to obtain a permit prior to the installation or does not hwall utilities in contpolance ►vide
installation requirements set forth herein (i.e. rlepth, location, etc), Company assuntes all fnnancittl responsibilihl for
dnntages antllor destruction of lilies, cables, etc. based upon its failrtre to comply with .Brazos Count) requirements.
Applicunt agrees thee! Iflfrazos County demonstrates a violation of the terms of thispolicy, Applicant stipulates that
requisites for Injunctive relief exist and that Brazos County is entitled to relief enjoining any conduct by applicanf
which is contrary to fire policies.
This permit is a revocable permit. Brazos Cotirtty reserves the right to revoke this permit at any flme, in the sole
discretion of Brazos County, for interests of prtblic health, safetjr or nvelfttre, or for failure to repair any damages
upon demand, or for any other reason deented sufficient by Brazos Corarty.
In the event Company fails to comply with airy or all of the requirements as sef forth herein, the Comity may fake
sach action as it tleems appropriate to compel compliance. The County F,ngiaeer farther retains the right to revolve
this Permit by verbal notification to the Applicant/Comptrrty.
f %allure to obtain this pertntit anrUor notify the Calmly Engineer's Office ►villein 24 hours of beginning construction
shall constitule grounls for job shutilown.
By signing below, 1 certify that I am authorized to represent the Company listed below, and that the Company agrees
to the conditions/provisions included in this permit. Wellborn SUD
Com any Name
Sfephen Cast
By: /
Signature
Gene 1 Manager
Title
Y.O. Box 250
Address
Wellborn Texas 77881
City State Zip
979 - 690 -9799
Phone Number
wsiid.js @veri_zon .ne /wsud.sc @verizon.net
Email:
WATER UTILITY APPROVAL
Brazos County offers no objection to the proposed location of the utility in the County right of way as shown by
accompanying drawings and notice dated 0.2 ^ 1 3- a except. as noted below:
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BRAZOS COUNTY ROADWAY SAFETY AND ROAD
PRESERVATION STANDARDS FOR WORK CONDUCTED IN
BRAZOS COUNTY RIGHTS OF WAY
A. General Requirements
1. Adequate drainage shall be maintained in ditches at all times.
2. Pennittee will use best management practices ( "BMP ") (EPA and TCEQ both provide lists of
examples of BMPs) to minimize erosion and sedimentation resulting from the proposed
installation.
3. The pennittee shall take precautions to avoid damage to property. All County Right of Way and
property shall be restored to its original condition, as far as practical, in the opinion of the County
Engineer or appointed representative.
4. The construction and maintenance of such utility shall not interfere with the property or rights of a
prior occupant.
5. Permittee shall not interfere with other utilities located in the right of way. In the event damages occur,
permittee will be liable to the County or other utilities running through the right of way.
6. County Engineer shall determine whether or not permittee's plans shall inconvenience the public. if it
is determined that inconvenience to the public exists, then the County Engineer will decide
whether such project will be allowed or if an alternative exists so as not to inconvenience the public.
B. Safety Requirements
1. Proper traffic control measures must be put in place prior to beginning work and remain in place during
the duration of the job. All traffic control measures must follow the Texas Manual of
Uniform Traffic Control Devices ( TMUTCD). See Traffic Control Requirements below.
2. During construction, all safety regulations of the "Texas Department of Transportation shall be observed.
3. Permittee must take such precautions and measures, including placing and displaying safety devices,
as may be necessary, in order to safely conduct the public through the project area. Company
shall provide flagmen, signs, signals or devices necessary to provide complete safety to the public.
4. Adequate provisions must be made to cause minimum inconveniences to traffic and adjacent property
owners.
5. No cable, conduit and /or pole line shall be laid, constructed maintained and/or repaired so as to
constitute a danger or hazard of any kind to persons or vehicles using such road. Any poles placed
in the Right of Way for future installation shall be placed at the back of the Right of Wa;.
Exceptions may be approved by the County Engineer.
C Traffic Control Plait
A traffic control plan, pursuant to the TMUTCD or Engineered Traffic Control Plan must be provided
for the following:
a. any construction (i.e. pit, excavation, hole) left open overnight, requires specific
nighttime traffic control measures pursuant to the TMUTCD;
b. if construction is within ten (10) feet of the roadway; or
c. any work performed in the road right -of -way;
4r �,
17 _ 117
i
2. Plan must be attached to the permit and kept at the job site any time work is being performed.
3. Plan must set forth the time of completion for the job.
D. Design Standards
1. All overhead installations shall conform to clearance standards of the Texas Department of
Transportation and the pole be placed in the designated area for power specified as set forth in
the "Texas Utilities Code, Section 181.045.
2. All pole installation (including lighting) shall be placed at the backside of the Right of Way to ensure
safety to the public. Any pole placed in violation of this requirement will be required to be moved
to the appropriate location at the company's expense. Exceptions may be approved by the County
Engineer.
3. All underground installations shall (these are minimum depths — utility may place deeper):
a. be placed at a minimum depth of forty -eight (48) inches below the top of the pavement;
b. be at least thirty -six (36) inches below ditch flow line when installation is within the area
measured from top of bank to top of bank;
C. be at least forty -eight (48) inches below ditch flow line if low pressure gas or petroleum lines.
For high pressure gas and petroleum lines, see High Pressure Pipelines requirements listed
below;
d. not be closer than ten (10) feet from the edge of pavement. Exceptions may apply in rights of
way of less than 60'.
4. Water Lines: All water lines must be a minimum 36- inches below the ditch flow line and cased.
Waterlines shall be cased if crossing under the roadway.
5. Utilities in all new developments that have 60 feet or greater of right of way shall be installed within
designated locations based upon the type of utility. The locations shall be as follows: (measured
from back of right-of-way).
Power - 0 -2 feet, nominally I'
Phone — 2 -4 feet, nominally 3'
Gas — 4 -6 feet, nominally 5'
Cable — 6 -8 feet. nominally 7'
6. Utilities with less than 60 feet right -of -way in all new developments shall install the utility in a similar
manner as referenced in No. 3 above, however, the County Engineer or its designated
representative will provide final approval of each utility location.
7. The length of any trench to be opened in advance of the pipe, conduit or ducts may not be longer than
400' if left open over night or unattended.
8. Crossings under a county road shall:
a. be bored or jacked. ABSOLUTELY NO OPEN CUTS WITHIN COUNTY ROAD PAVEMENT;
b. be pressure grouted for the full length of the crossing if the annular space between pipe and
casing and soil exceeds one (1) inch. Brazos County must be given 24 hours notice of
pressure grouting operations and have the opportunity to have an inspector on site to observe
pressure grouting operations;
c. 'TxDOT Standard Specification Item 476 shall be followed for all boring jacking, tunneling
and joints.
9. Bore Pits
a. no pits shall remain open longer than 2 days;
b. all pits shall have proper traffic control measures in place. See Traffic Control Plan listed above.
c. pits shall NOT be located within ten (10) feet from the edge of pavement without prior
approval from the County Engineer or his representative;
d. when pits are to remain open for more than 8 hours, due diligence will be used in protecting
the spoil pile to prevent drainage problems;
e. based upon soil conditions, the County Engineer or his representative may require shoring to
protect pavement integrity;
f. based upon soil conditions. the County Engineer or his representative may require pits be placed
further from the edge of road.
10. Any installation %within ten (10) feet of edge of pavement shall meet the following:
a. location must be approved by the County Engineer or his representative
b. backfilled with cement stabilized material.
c. based upon soil conditions the County Engineer or his representative may require shoring to
protect pavement integrity.
d. all excess water and mud shall be removed from the trench prior to back-filling. Any backfill
placed during a rainy period or at other times where excess water cannot be prevented
from entering the trench will be considered TEMPORARY and shall be replaced with
PERMANENT cement stabilized material as soon as weather permits;
e. all disturbed base and pavement materials shall be removed and restored to the satisfaction of
the County Engineer or his representatives.
f. no side or lateral tamping to fill voids under the base and pavement materials is allowed.
11. Company must be careful to not jeopardize the slope or integrity of the shoulder of the road. In the
event Company damages the slope, shoulder or any other portion of the right -of -way, Company
will be responsible for repairing the damage and replacing the right -of -way to the condition it
was prior to commencing construction.
12. Operation of construction and /or maintenance equipment on the traveled surface of any improved
Countv road will not be permitted, except in an instance whereby the laying, construction,
maintenance and /or repair of cables, conduits and/or pole lines cannot be accomplished by any
other method and in this event all such equipment shall be of the robber tire variety. Appropriate
traffic control shall be provided meeting TiMUTCD requirements.
13. In the event said construction and/or maintenance and /or repair requires Company to remove, cut or
jeopardize any section of the road (asphalt, cement, road base, etc.), Company will be required to
provide a performance bond or letter of credit securing necessary repairs. Said bond amount will
be determined by the County Engineer.
14. The applicant shall submit a letter of "No Objection" from the Army Corps of Engineers for all
designated wetlands and environmentally sensitive lands.
E. Emergency work
1. In the event Company is required to perform emergency services, that requires excavation in a County
Right of Way, and unable to notify the County Engineer prior to conducting erergency repairs,
Company shall notify County Engineer within 24 hours of beginning construction /repairs. This will
allow the County Engineer's Office an opportunity to inspect the site to ensure the integrity of
the County Right of Way and traffic safety controls used.
F. Repairs to existing facilities
1. Maintenance and /or repair to existing cables. conduits, and/or pole lines which require disturbance of
the soil. shall not be performed until plans describing such maintenance and /or repair have been
approved by the County Engineer or its designated representative and a permit has been
obtained.
G. Relocation of utilities
When and if the County Engineer determines that it is necessary for the construction repair,
improvement, alteration or relocation of all or any portion of said road any or all poles, wires,
pipes, cables or other facilities and appurtenances authorized hereunder shall be removed from
said road. or reset or relocated thereon. as required by the County Engineer within a reasonable
time as determined by the County Engineer and Utility Company, and at the expense of the Utility
Company.
H. Higlt Pressure Pipelines
1. All utility Permits for high pressure pipelines (generally 60 PSI or greater), whether pertaining to
controlled access or non - controlled access installations, should contain the following additional
information in the description of the permit.
- diameter
-wall thickness
- material specification
- minimum yield strength
- maximum operation pressure of the pipeline
2. With the exception of the maximum operation pressure of the pipeline, this information is to be
supplied for both the carrier pipe and the casing.
3. Assurance must also be given that the installation material and design meet the minimum Federal Safety
Standards for Liquid and Gas Pipe Lines. Assurance must be provided on company letterhead and
signed by an authorized representative of the company.
4. Petroleum Pipelines:
Depth
Type of Pipeline (below deeoest ditch grade) Special Rectuirements
Encased Pipe Less than 10' Must be covered with concrete pad at least 36" deep
Encased Pipe Greater than 10' No concrete pad required
Non -Cased Pipe Less than 10' Must be covered with concrete pad at least 48" deep
Non -Cased Pipe Greater than 10` No concrete pad required
The Concrete pad shall be minimum of 3" thick and width shall be pipe diameter plus 18" minimum.
5. Under no circumstances will a pipeline be installed parallel to a County Road within the Right -of-
Way. Transmission lines have been determined to be petroleum pipelines (which includes natural
gas lines) and shall not be parallel to a County Road.
6. Natural Gas Distribution is a line that serves the final customer.
t :J
BRAZOS COUNTY, TEXAS
13UDGE`l' AMENDtNIEN`f(S) FOR THE 2012 -2013 BUDCET YEAR
NO. 12/.1.3 20.1-20.8
On this the 19th day of February 2013 at a regular meeting of the Commissioners' Court, the following
members were present:
A. Duane Peters, County .fudge. Presiding
B. Lloyd Wassermann, Commissioner Precinct I
C. Sammy Catalena, Commissioner, Precinct 2
D. Kenny Mallard, Commissioner, Precinct 3
E. Irma Cawley, Commissioner, Precinct 4
F. Karen McQueen, County Clerk
The following proceedings were held:
THAT WHEREAS, on 19th day of February 2013 the Court heard and approved a budget
amendment for the 2012 -2013 budget year for Brazos County, Texas; and
WI-I EREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions
which could not be reasonably included in the original budget adopted 18 September 2012, the following
amendment(s) to the original budget are hereby authorized, as described on the attached page(s).
ADOPTI4 D AND APPROVED this the l9th day of February 2013.
THE COMMISSIONERS COURT OF 13RA'ZOS COUNTY, TEXAS.
Duane Peters County Judg
Original: County Clerk's Office and
Attached to the original budget
Copies: Count Auditor
County Treasurer
County Budget Officer
Commissioners' Court Nlinutes
i
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 12113 - 20.1
2119/2012
FUNDI
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
3000
312100
51820000
CR
Merit Pav
2,123.00
3000
91300000
DR
Transfer to General fund
2,123.00
0100
49029000
CR
'Transfer from Grant Fund
2
0100
31000100
51300000
DR
Salary -Staff
1
0100
31000100
51610000
DR
Hourly - Staff
530.00
0100
31000100
53100000
DR
Social Securitv
134.00
0100
31000100
53200000
DR
Retirement
229.00
0100
31000100
53800000
DR
Workers Comp
2.00
0100
31000100
53900000
DR
Unem to ment
6.00
T.1PC - State Aid and .luvenile Administration
Reallocation of funds for merit award.
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 12113 - 20.2
13re 011M.1 1)
FUND
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
0100
11000500
51820000
CR
Merit Pay
1.512.00
0100
31000200
51300000
DR
Salary - Staff
.00
0100
31000200
51610000
DR
Hourly - Staff
463.00
4
0100
31000200
53100000
DR
Social Security
95.00
0100
31000200
5.3200000
DR
Retirement
163.00
0100
31000200
53500000
DR
Workers Com p
2.00
0100
31000200
53900000
DR
Unem lovment
3.00
Non - Departmental and Juvenile Detention
Reallocation of funds for merit award.
1
r
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 12113 - 20.3
2/1912012
FUND DIV - ACCT PROD DR1CR ACCOUNT NAME Increase Decrease
4308 63430800 80101003 Renovation - Court House 7,500.00
4308 63431000 80101003 131thy Renovation - Court House 7
.tail Expansion 2007
Reallocation of funds to pay for additional costs associated with the water hammer repair at the Detention Facility.
Vol
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 12/13 - 20.4
2!19/2012
FUNDI DIV ACCT PROJ DRJCR ACCOUNT NAME Increase Decrease
01001 10003000 60500000 CR Eq 1.000.00
0100 10003000 71020000 DR Computer Contracts 1,000.00
Pre - Officer
Reallocation of funds to cover additional computer contract costs for the remainder of the year_
vu' l7� j f
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 12113 - 2 0.5
�t�at�nt�
FUND D1V ACCT PROJ 6R1CR ACCOUNT NAME Increase Decrease
0100 11001500 G 1 130000 CR Contingenc 5,000.00
0100 11004000 61950000 DR )Alelfare Contribution 5,000.00
General Fund Continveney and County Welfare
Reallocation of funds to cover court ordered cremation. 'No funding was budgeted for FY 2013.
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 12113 - 20.6
2/19/2012
FUND DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease
0100 14000100 61110000 CR Conference R Seminar Fees 2,400.00
0100 14000100 72155000 DR Computer Consulting 2,400.00
1 nforrnation 'Technology
Reallocation of funds to bring in vendor for professional services to assist %with the upgrade of the Voice Over IP Telephone System.
// y
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 12113 - 20.7
211912012
FUND DW ACCT PROJ DR/CRI ACCO NAME Increase:: Decrease
0100 37000100 60500000 CR Equipment 675.00
0100 37000100 67203000 DR Nlinor Com puter Hardware 675.00
County Agriculture Extension
Reallocation of funds to purchase a replacement computer.
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 12113 - 20.8
2119/2012
FUND DIV ACCT PROJ DRICR ACCOUNT NAME Increase I Decrease
4500 63000500 80286000 CR E ui intent - Other 1 326.00
4500 63000500 80891800 DR Vehicles - CA 326.00 _
General Caaital Pro
Reallocation of funds to purchase a partition transfer kit for replacement vehicle in the County Attorney's Office.
/,7
PERSONNEL
CHANGE OF STATUS REQUESTS
Commissioner Court Date: February 19, 2013
Department Submitting Information: Human Resources
Purpose of Submissions: Consider and Take Action on Change Requests
Department Submitting Employee Request Action Requested
Request(s) Applies To
Building Maintenance Newsome, Tony Reinstated
Roberts, Allan Resignation
Treasurer
Perez, Laura Step Increase
Rutledge, Amanda Step Increase
Seale, Allan Step Increase
White, Terri Merit
Approved in Commissioners' Court: February 19, 2013:
County Judge's or Commissioner's Signature: !�
(This Copy to be attached to minutes) l \
TIER l - PARTIAL EXEMPTION RACIAL PROFILING REPORT
Agency Name:
Reporting Date:
TCLEOSE Agency
Number:
Chief Administrator:
Agency Contact
Information:
BRAZOS CO. CONST. PCT. 1
02/14/2013
041101
JEFF REEVES
Phone: 979 -695 -0030
Email: ireevesnco.brazo .tx.us
Mailing Address:
BRAZOS CO. CONST. PCT. 1
12845 Fm 2154 Ste 140
College Station, TX 77845
This Agency claims partial racial profiling report exemption because:
Our vehicles that conduct motor vehicle stops are equipped with video and audio equipment and we
maintain videos for 90 da
Certification to This Report 2.132 (Tier 1) — Partial Exemption
Article 2.132(b) CCP Law Enforcement Policy on Racial Profiling
BRAZOS CO_ CONST. PCT. I has adopted a detailed written policy on racial profiling. Our policy:
(1) clearly defines acts constituting racial profiling;
(2) strictly prohibits peace officers employed by the BRAZOS CO. CONST. PCT. 1 from engaging
in racial profiling;
(3) implements a process by which an individual may file a complaint with the BRAZOS CO.
CONST. PCT. I if the individual believes that a peace officer employed by the BRAZOS CO.
CONST. PCT. 1 has engaged in racial profiling with respect to the individual;
(4) provides public education relating to the agency's complaint process;
(5) requires appropriate corrective action to be taken against a peace officer employed by the
BRAZOS CO. CONST. PCT. 1 who, after an investigation, is shown to have engaged in racial
profiling in violation of the BRAZOS CO. CONST. PCT. 1's policy adopted under this article;
(6) require collection of information relating to motor vehicle stops in which a citation is issued and
to arrests made as a result of those stops, including information relating to:
(A) the race or ethnicity of the individual detained;
(B) whether a search was conducted and, if so, whether the individual detained consented to the
search: and
Page I of 3 pages submitted electronically to the
The Texas Commission on Law Enforcement Officer
Standards and Education
(C) whether the peace officer knew the race or ethnicity of the individual detained before
detaining that individual; and
(7) require the chief administrator of the agency, regardless of whether the administrator is elected.
employed, or appointed, to submit an annual report of the information collected under Subdivision
(6) to:
(A) the Commission on Law Enforcement Officer Standards and Education; and
(B) the governing body of each county or municipality senJed by the agency if the agency is an
agency of a county, municipality, or other political subdivision of the state.
I certify these policies are is effect.
Executed by: JEFFREF_ VES
Chief Administrator
BRAZOS CO. CONST. PCT. 1
Date: 02/14/2013
APPROVED
Duane eters Date
County - Judge
Page 2 of 3 pages submitted electronically to the
The Texas Commission on Law Enforcement Officer
Standards and Education
3-4�
I
i
BRAZOS CO. CONST. PCT. 1 Motor Vehicle Racial Profiling
Information
Number of motor vehicle stops:
1. 192 citation only
2. 4 arrest only
3. 0 both
4. 196 Total (4, 11, 14 and 17 must be equal)
Race or Ethnicity:
16 African
6.
1
Asian
7.
153
Caucasian
8.
26
Hispanic
9.
0
Middle Eastern
10.
0
Native American
11.196 Total (lines 4, 1 1, 14 and 17 must be equal)
Race or Ethnicity known prior to stop?
12. 0 Yes
13. 196 No
14. 196 Total (lines 4, 11, 14 and 17 must be equal)
Search conducted?
15. 4 Yes
16. 192 No
17. 196 Total (lines 4 11, 14 and 17 must be equal)
Was search consented?
18.4 Yes
19. 0 No
20. 4 Total (must equal line 15)
Page 3 of 3 pages submitted electronically to the
The Texas Commission on Law Enforcement Officer - --
Standards and Education