Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
2013-01-15-10:00AM-REGULAR MEETING
BRAZOS COUNTY BRYAN,TEXAS NOTICE OF MEETING AND AGENDA H13 _AN 10 P 13: 03 BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON JANUARY 15, 2013 AT 10:00 AM IN THE COMMISSIONERS COURTROOM OF THE COUNTY ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVE., SUITE 106, BRYAN, TX 77803 1 Invocation and Pledge of Allegiance - U.S. and Texas Flag - Chaplain G.H. Jones and Commissioner Cauley 2. CaII for Citizen input and /or concerns. Consider and take action on agenda items 3 - 25: 3. Proclamations 13 -003 in recognition of the following outstanding citizens who have made significan contributions to the Brazos Valley African American Museum and this community: • a. Annie Brown • b. Reverend Richard Brown • c. Darrell Druery • d. Kristiana E. B. Hamilton • e. General Joe G. Hanover • f. Ronnie Jackson • q. KeIIi Levey • h. Theresa Mangapora • i. Mannaser "MD" Marshall • j. LeVita Marshall • k. Robert Lee Person, Sr. • 1. Irene Bradley Porter • m. Oliver Wayne Sadberry • n. Kathervne D. Warren o. G'IeloYia. M. J0 hn6o1/1 4. Appointment of the following Fire Commissioners for Emergency Services District #3: term of each appointment is 1/01/2013 thru 12/31/2014: Vol. / 7' Pg. 411 • a. Jerry Merkel*. President • b. Bill Milberger, Secretary • c. Rusty Lewis, Treasurer 5. Request for out of state travel for the Emeraencv Management Coordinator and the Deputy Emeraencv Management Coordinator to attend the National Hurricane Conference in New Orleans, LA. Dates of travel are March 24 -29. 2013. 6. Request from the Information Technoloav Department for approval of the 04 2012 Quarterly Performance Report for the Justice Software Protect. 7, Authorize the County Judge and County Auditor to sian the FY 2013 Emeraencv Management Program Grant (EMPG) armlicatIon. 8, Approval of the attached patrol vehicle standards for future purchases. 9. Appointment of Philip E. Brown Jr. as a non paid Reserve Deputy for Constable, Precinct 1 office. 10 Request for approval for District Attorney Jarvis Parsons to receive a county diners club credit card for the amount of $1.000.00 for travel purposes. Payment Authorization to Tharp's Printing In the amount of $97.00 for office supplies for County Court at Law 1; invoice amount exceeded purchase order. 12. Payment Authorization to Winafoot Commercial Tire. Inc. in the amount of $683.44 for tires for Constable Pct. 4; invoice amount exceeded purchase order. 13 Master Service Agreement with ESI Aquisitions, Inc. for WebEOC service. support, and server hosting for the period 3/1/13 - 2/28/14. 14. Extension of bid contract 2013 -29R Various Road Aggregates with Superior Crushed Stone. 15. Award of Bid Contract 2013 -01 Janitorial and Cleaning Supplies as follows: 1-11, , 1.0•424 • a. Prostar: Sections 142, 25 and 27 • b. Ray Criswell: Sections 23. 24, and 26 • c. Sections 17, 18 and 19 will be awarded at a future Court Date after testing of samples are complete 16. 11. Award Bid Contract 2013 -28 Network Cabling Parts to Anixter. 17, Consider and take action on the Verlzon Communications utility permit to install cable within and along the east right -of -way of Macey Road for 1.125' to provide additional service In area. Site is located in Precinct 2. 18. Tax Refund Applications for the following: • a. Alandrus Peterson - overpayment- $163.77 19. Commissioners Court minutes for the following dates: • a. December 4, 2012 - Regular Meeting • b. December 11, 2012 - Regular Meeting • c. December 11.2012 - Workshop Session • d. December 14, 2012 - Workshop Session • e. December 18. 2012 - Regular Meeting • f. December 28, 2012 - Special Meeting 20. Budget Amendments. Budget Amendments FY 12/1315.1 thru 15.6 vol. /74/ Pg. 21. Capital requisition #00041182 to Visual Pro 360. line 2 in the amount of $12.900.00 to upgrade arbitrators. 22. Personnel Change of Status. Personnel Action Forms 23. Payment of Claims. 24. Convene into Executive Session pursuant to Section 551.0785 for deliberation involving medical or psychiatric records of a county employee. 25. Consider and possible action on the Executive Session. 26. Acknowledgement of the Brazos County Expo First Quarter Sales & Marketing Report. 27. Acknowledgement of monthly reports submitted In December 2012. 28. Sheriff's report on inmate population. 29. Announcement of interest items and possible future agenda topics. 30. CaII for Citizen input and /or concerns. 31. Adjourn. Vol. /7 j/ Pg. i$ PUBLIC COMMENTS Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to tour minutes per person. Persons are invited to submit comments In writing on the agenda items and /or attend and make comment at the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas Constitution. As a Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in attendance at any Regular, Special and /or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to, and/or addressing the Court; in participating in public discussions before the Court; and in all actions in the presence of the Court. Those members of the public who are inappropriately attired and/or who do not conduct themselves in an orderly and appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and/or continued disruption of the meeting may result in a Contempt of Court Citation. It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or group. Neither is it the intention of the Court to allow a member (or members) of the public to insult the honesty and/or integrity of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively. Accordingly, profane, insulting or threatening language directed toward the Court and /or any person in the Court's presence and/or racial, ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following sanctions: 1. cancellation of a speaker's time; 2. removal from the Commissioners Court; 3. a Contempt Citation; and/or 4. such other and /or criminal sanctions as may be authorized under the Constitution, Statutes and Codes of the State of Texas. The County Commissioners Court can deliberate or take action only 11 a matter has been listed on an agenda properly posted prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However, responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County Judge and /or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite existing policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act ? 551.042. INVOCATION Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Court. The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave., Suite 106, Bryan, TX 77803 is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two working days before the meeting. To make arrangements, please call (979) 361 -4102. Vol. / 7/ Pg. 5 BRAZOS COUNTY BRYAN,TEXAS MINUTES January 15, 2013 BRAZOS COUNTY COMMISSIONERS COURT REGULAR MEETING Signature Page.pdf File Stamped Agenda.pdf Sign in sheet.pdf A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Administration Building, 200 South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday, January 15, 2013 with the following members of the Court present: Duane Peters, County Judge, Presiding; Lloyd Wassermann, Commissioner of Precinct 1; Sammy Catalena, Commissioner of Precinct 2; Kenny Mallard, Commissioner of Precinct 3; Irma Cauley, Commissioner of Precinct 4; Karen McQueen, County Clerk, Absent. The attached sheets contain the names of the citizens and officials that were in attendance. 1. Invocation and Pledge of Allegiance - U.S. and Texas Flag - Chaplain G.H. Jones and Commissioner Cauley 2. Call for Citizen input and /or concerns. Sheriff Chris Kirk introduced Jim Stewart as the new Chief Deputy. He has over 31 years of experience in the army and as a reserve officer and 20 years of experience as a TEEX instructor and emergency responder consultant. Vol. /7/ Pg. Consider and take action on agenda items 3 - 25: 3. Proclamations 13 -003 in recognition of the following outstanding citizens who have made significan contributions to the Brazos Valley African American Museum and this community: ID Item 3.t df • a. Annie Brown • b. Reverend Richard Brown • c. Darrell Druery • d. Kristiana E. B. Hamilton • e. General Joe G. Hanover • f. Ronnie Jackson • g. Kelli Levey • h. Theresa Mangapora • i. Mannaser "MD" Marshall • j. LeVita Marshall • k. Robert Lee Person, Sr. • I. Irene Bradley Porter • m. Oliver Wayne Sadberry • n. Katheryne D. Warren • o. Cheletia M. Johnson The County Judge read aloud the Proclamations recognizing the contributions made to the Brazos Valley African American Museum and the community and announced the addition of Cheletia M. Johnson to the agenda. Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by County Judge Duane Peters. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann . 4. Appointment of the following Fire Commissioners for Emergency Services District #3; term of each appointment is 1/01/2013 thru 12/31/2014: Item 4.Ddf • a. Jerry Merker, President • b. Bill Milberger, Secretary • c. Rusty Lewis, Treasurer Motion: Approve , Moved by Commissioner Kenny Mallard, Seconded by Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann . 5. Request for out of state travel for the Emergency Management Coordinator and the Deputy Emergency Management Coordinator to attend the National Hurricane Conference in New Orleans, LA. Dates of travel are March 24 -29, 2013. Item 5.odf Motion: Approve , Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann . 6. Request from the Information Technology Department for approval of the Q4 2012 Quarterly Performance Report for the Justice Software Project. Item 6.odf Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by Commissioner col. /.7/ Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann . 7. Authorize the County Judge and County Auditor to sign the FY 2013 Emergency Management Program Grant (EMPG) application. ID Item 7.pdf A copy is attached. Motion: Approve , Moved by Commissioner Kenny Mallard, Seconded by Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann . 8. Approval of the attached patrol vehicle standards for future purchases. 21 Item 8.pdf A copy is attached. Motion: Approve , Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann . 9. Appointment of Philip E. Brown Jr. as a non -paid Reserve Deputy for Constable, Precinct 1 office. Item 9.pdf Approved so long as the appointment is within the allotted number of deputies. Motion: Approve , Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann . 10. Request for approval for District Attorney Jarvis Parsons to receive a county diners club credit card for the amount of $1,000.00 for travel purposes. Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by County Judge Duane Peters. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann . 11. Payment Authorization to Tharp's Printing in the amount of $97.00 for office supplies for County Court at Law 1; invoice amount exceeded purchase order. ID Item 11.0df Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann . 12. Payment Authorization to Wingfoot Commercial Tire, Inc. in the amount of $683.44 for tires for Constable Pct. 4; invoice amount exceeded purchase order. Item 12.Ddf Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann . 13. Master Service Agreement with ESi Aquisitions, Inc. for WebEOC service, support, and server hosting for the period 3/1/13 - 2/28/14. ID Item 13.pdf Vol. /75/ A copy is attached. Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by County Judge Duane Peters. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann . 14. Extension of bid contract 2013 -29R Various Road Aggregates with Superior Crushed Stone. Item 14.odf Motion: Approve , Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann . 15. Award of Bid Contract 2013 -01 Janitorial and Cleaning Supplies as follows: Item 15.odf Item 15 Bid Tab.pdf • a. Prostar: Sections 1 -16, 20 -22, 25 and 27 • b. Ray Criswell: Sections 23, 24 and 26 • c. Sections 17, 18 and 19 will be awarded at a future Court Date after testing of samples is complete. The County Judge announced corrections to the agenda for sections under a) Prostar. Motion: Approve , Moved by County Judge Duane Peters, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann . 16. Award Bid Contract 2013 -28 Network Cabling Parts to Anixter. Item 16.pdf Awarded to Anixter, Inc. A copy of the bid tabulation is attached. Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann . 17. Consider and take action on the Verizon Communications utility permit to install cable within and along the east right -of -way of Macey Road for 1,125' to provide additional service in area. Site is located in Precinct 2. Item 17.pdf Motion: Approve , Moved by Commissioner Sammy Catalena, Seconded by Commissioner LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann . 18. Tax Refund Applications for the following: Item 18.odf • a. Alandrus Peterson - overpayment - $163.77 Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by Commissioner LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann . 19. Commissioners Court minutes for the following dates: • a. December 4, 2012 - Regular Meeting • b. December 11, 2012 - Regular Meeting • c. December 11, 2012 - Workshop Session • d. December 14, 2012 - Workshop Session • e. December 18, 2012 - Regular Meeting • f. December 28, 2012 - Special Meeting Motion: Approve , Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann . 20. Budget Amendments. Budget Amendments FY 12/13 15.1 thru 15.6 El Item 20.odf 15.1 Reallocate funds for Constable Precinct 1 and Constable Precinct 2 15.2 Transfer funds from Non Departmental to Commissioners Court 15.3 Reallocate funds for General Capital Improvement Fund 15.4 Transfer funds from Capital Improvement to Information Technology 15.5 Reallocate funds for Brazos Center 15.6 Transfer funds from Contingency to Constable Precinct 2 Motion: Approve , Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann . 21. Capital requisition #00041182 to Visual Pro 360, line 2 in the amount of $12,900.00 to upgrade arbitrators. Item 21.Ddf Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by County Judge Duane Peters. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann . 22. Personnel Change of Status. Personnel Action Forms Item 22.L df A copy of the personnel Change of Status Requests is attached. Motion: Approve , Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann . 23. Payment of Claims. LO Claims Sheet.pdf ID BILL LIST 01.15.13.odf 7105975 through 7106220 Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by County Judge Duane Peters. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann . Vol. /?y pg. /DD 24. Convene into Executive Session pursuant to Section 551.0785 for deliberation involving medical or psychiatric records of a county employee. At this point, the County Judge announced the Court would consider items 26 through 30 then return to convene into Executive Session. Having considered the previously noted agenda items, at 10:24 a.m. the County Judge announced the meeting closed to the public so that the Court could meet in Closed Executive Session to discuss the Medical or psychiatric records of a county employee as allowed under Section 551.0785 of the Texas Government Code. The following individuals were asked to stay for the meeting: Candy Gallego, Executive Assistant Kendra Suhling, Civil Counsel Jennifer Salazar 25. Consider and possible action on the Executive Session. At 10:56 a.m. the County Judge announced the meeting open to the public and announced that no action would be taken on the Closed Executive Session. 26. Acknowledgement of the Brazos County Expo First Quarter Sales & Marketing Report. 0 Item 26.Ddf The Court acknowledged receipt of the Brazos County Expo First Quarter Sales and Marketing Report. 27. Acknowledgement of monthly reports submitted in December 2012. ID Item 27.Ddf The Court acknowledged receipt of the Extension Service reports submitted in December 2012 and acknowledged receipt of reports from the following County and Precinct Offices showing revenues collected and remitted to the County Treasurer: County Clerk District Clerk Justice of the Peace Precinct 1 Justice of the Peace Precinct 2, Place 1 Justice of the Peace Precinct 2, Place 2 Justice of the Peace Precinct 3 Justice of the Peace Precinct 4 Constable, Precinct 1 Constable Precinct 2 Constable Precinct 3 Constable Precinct 4 Road & Bridge Sheriff 28. Sheriff's report on inmate population. Sheriff Chris Kirk stated there were 578 inmates in jail, 59 have electronic monitors and 5 are pending for monitors. 29. Announcement of interest items and possible future agenda topics. There were no announcements. Vol. /79' Pg. /0/ 30. Call for Citizen input and /or concerns. There was no citizen's input. 31. Adjourn. Vol. /7y( Pg. /'• The foregoing minutes of the Commissioners Court meeting held January 15, 2013 have ti been examined and are approved in open Court this I day of ce)0 nAa( , 2013, in Bryan, Brazos County, Texas . Duane Peters County Judge SrfimCatale Y Commissione , Precinct 2 I . Caule Commissioner, Precinc Attest: Karen McQueen County Clerk Vol /21/ Page /a Lloyd ' assermann Commissioner, Precinct 1 Kenny Mall Commissioner, recinct 3 BRAZOS COUNTY COMMISSIONERS COURT MEETING JS� c71P/3 Date and Time /-/La iivrz VIA ► ' - vd3-r- oqoim J&N,'i 6.1m-Fro-f--- bit Lthilz-ky-\ Organization /Department Ek1P7 TI"w4A1 0 CA 3 tucicl,c_ exkin•t9i-tr Tc._ Vol. pg. /t1 r BRAZOS COUNTY COMMISSIONERS COURT MEETING Name Date and Time t.4-utpA4-• clziwz Organization /Department 1(4 -3 et, .71Vv- 64&e. i �s AS ktg Vol. //V Pg. /4Jr BRAZOS COUNTY COMMISSIONERS COURT Meeting on v / s- Name Organization / Department T ,k& CACP'tctc, 7-7` C40,61/;t/ g/-1:., .. l4ctk YK6Gibtri--- Akst:„1/4_. .s t -k Qe.t..,4,J ,cr. .1 c t 7 &/4, o.fF %c- PAGE 3 of / Vol. /77 Pg. AO Proclamation 5- Conoring Irene Bradley Porter In .Appreciation of 3(er Significant Contributions to the Brazos liairzy ,African .American Museum Whereas The African American National Historical .Society and the Brazos Valley African American Museum are pleased to recognize fourteen (14) outstanding citizens who have made significant contributions to the Brazos Valley African American Museum and to this community; and Whereas The Brazos Valley African American Museum was dedicated and celebrated its grand opening on July 22, 2006 thanks in large part to the efforts, contributions and prayers of these outstanding citizens; and Whereas The Museum's membership started with over 50 citizens upon the grand opening of its doors; and Whereas The Museum continues to welcome new members of all races, creeds and ethnicities who have an appreciation for the wealth of diversity in the Brazos Valley now and throughout its history;. and Whereas The Museum showcases through art exhibits the works of talented local artists, and offers educational enrichment programs to the general public. Now, Therefore, Be It Proclaimed that the Commissioners Court Brazos County, Texas does hereby recognize Irene Bradley Porter in appreciation of his significant contributions to the Brazos Valley African American Museum in Bryan, Texas. Proclaimed this 15th day of 201 razos .County, Texas. Duane Peters County Judge Comr,1issioner Lloyd Wassermann Precinct 1 Commissioner Y .Mallar Precinct 3 Sammy Catalena 4111101Mal...:01 /, Commis ngr?rma Precinct 4 Vol. /71 Pg. /6 ley 13 -003 Proclamation Honoring ,Annie Brawn In .Appreciation of 3-Cer Significant Contributions to the Brazos 'Valley .African .American Museum Whereas The African American National Historical Society and the Brazos Valley African American Museum are pleased to recognize fourteen (14) outstanding citizens who have made significant contributions to the Brazos Valley African American Museum and to this community; and Whereas The Brazos Valley African American Museum was dedicated and celebrated its grand opening on July 22, 2006 thanks in large part to the efforts, contributions and prayers of these outstanding citizens; and Whereas The Museum's membership started with over 50 citizens upon the grand opening of its doors; and Whereas The Museum continues to welcome new members of all races, creeds and ethnicities who have an appreciation for the wealth of diversity in the Brazos Valley now and throughout its history; and Whereas The Museum showcases through art exhibits the Works of talented local artists, and offers educational enrichment programs to the general public. Now, Therefore, Be It Proclaimed that the Commissioners Court of Brazos County, Texas does hereby recognize .Annie Brown in appreciation of his significant contributions to the Brazos Valley African American Museum in Bryan, Texas. Proc(aimecithis 15th day o fit:, 2013 in Bryan, Brazos , Texas. Duane Peters County Judge V Commissioner Lloyd Wassermann ' ommissio - r Sammy Catalena Precinct Commissioner c ,rty Malla Precinct 3 Pre 13 -003 Proclamation 3fonoring Reverend Richard Brown In Appreciation of His Significant Contributions to the Brazos `VaOCey .African .American .Museum 'Whereas The African American National Historical Society and the Brazos Valley African American Museum are pleased to recognize fourteen (14) outstanding citizens who have made significant contributions to the Brazos Valley African American Museum and to this community; and 'Whereas The Brazos Valley African American Museum was dedicated and celebrated its grand opening on July 22, 2006 thanks in large part to the efforts, contributions and prayers of these outstanding citizens; and 'Whereas The Museum's membership started with over 50 citizens upon the grand opening of its doors; and 'Whereas The Museum continues to welcome new members of all races, creeds and ethnicities who have an appreciation for the wealth of diversity in the Brazos Valley now and throughout its history; and 'Whereas The Museum showcases through art exhibits the works of talented local artists, and offers educational enrichment programs to the general public. Now, Therefore, Be It Proct anted that the Commissioners Court of Brazos County, Texas does hereby recognize Reverend Richard Brown in appreciation of his . significant contributions to the Brazos Valley African American Museum in Bryan, Texas. Proclaimedthis 15th day of Jam, 2013 in B Brazos County, Texas. Duane Peters County Judge Xitr te Gi Commi loner Lloyd Wassermann Precinct 1 Commissioner y Mallard Precinct 3 Commissi. er Sammy Catalena Commission Precinct 4 vol. L7 pg. lO‘ f 13 -003 Proclamation Honoring Darrell Druery In .Appreciation of His Significant Contributions to the Brazos `VaCtey .African .American itluseum Whereas The African American National Historical Society and the Brazos Valley African American Museum are pleased to recognize fourteen (14) outstanding citizens who have made significant contributions to. the Brazos Valley African American Museum and to this community.; and Whereas The Brazos Valley African American Museum was dedicated and celebrated its grand opening on July 22, 2006 thanks in large part to the efforts, contributions and prayers of these outstanding citizens;. and Whereas The Museum's membership started with over 50 citizens upon the grand opening of its doors; and Whereas The Museum continues to welcome new members of all races, creeds and ethnicities who have an appreciation for the wealth of diversity in the Brazos Valley now and throughout its history; and Whereas The Museum showcases through art exhibits the works of talented local artists, and offers educational enrichment programs to the general public. "raw, 0.erefore, Be It Proclaimed that the Commissioners Court of Brazos County, Texas does hereby recognize Darrell Druery in appreciation of his significant contributions to the Brazos Valley African American Museum in Bryan, Texas. Proclaimed this 15th day of , 2013 in Bra, Brazos County, Texas. Duane Peters- County Judge 4_114 Com ssioner Lloyd Wassermann Precinct 1 Precinct 3 Commissio r Sammy Catalena t2 ommiss Precinct 4 Vol. f 79 pg. // uley 13 -003 Proclamation Honoring General' Joe G. Hanover In .Appreciation of His Significant Contributions to the Brazos "VaCCey .African .American Museum Whereas The African American National Historical Society and the Brazos Valley African American Museum are pleased to recognize fourteen (14) outstanding, citizens who have* made significant contributions to the Brazos. Valley African American Museum and to this community; and Whereas The Brazos Valley African American Museum was dedicated and celebrated its grand opening on July 22, 2006 thanks in large part to the efforts, contributions and prayers of these outstanding citizens; and 'Whereas The Museum's membership started with over 50 citizens upon the grand opening of its doors; and Whereas The Museum continues to welcome new members of all races, creeds and ethnicities who have an appreciation for the wealth of diversity in the Brazos Valley now and throughout its history; and 'Whereas The Museum showcases through art exhibits the works of talented local artists, and offers educational enrichment programs to the general public. Now, Therefore, Be It T roc(aimed that the Commissioners Court of Brazos County, Texas does . hereby recognize ggenerafJoe g. Hanover in appreciation of his significant contributions to the Brazos Valley African American Museum in Bryan, Texas. Proclaimed this 15th day Duane Peters County Judge ner eArk Commiss i Lloyd Wassermann Precinct 1 Commissioner I ny Mallar Precinct 3 Commissioner : ammy Catalena t2 AP Mr_ • mmiss : • ear Precinct 4 Vol. / %*/ Pg. /// 13 -003 Proclamation Honoring Ronnie Jackson In .Appreciation of His Significant Contributions to the Brazos 'VaCI-ey .African .American .Museum 1Nhereas The African American National Historical Society and the Brazos .Valley African American Museum are pleased to recognize. fourteen (14). outstanding citizens . who have made significant contributions to the Brazos Valley African American Museum and to this community; and Whereas. The Brazos Valley African American Museum was dedicated and celebrated its grand opening on July 22, 2006 thanks in large part to the efforts, contributions and prayers of these outstanding citizens; and 'Whereas The Museum's membership started with over 50 citizens upon the grand opening of its doors; and Whereas The Museum continues to welcome new members of all races, creeds and ethnicities who have an appreciation for the wealth of diversity in the Brazos Valley now and throughout its history; and Whereas The Museum showcases through art exhibits the works of talented local artists, and offers educational enrichment programs to the general public. Now, Therefore, Be It Proclaimed that the Commissioners Court of Brazos County, Texas does hereby recognize Ronnie Jackson in appreciation of his significant contributions to the Brazos Valley African American Museum in Bryan, Texas. P r o c l a i m e d t h i s 15th d a y of J ii a, 26.57-13n an, Brazos County, Texas. -� w Commissioner Lloyd Wassermann Precinct 1 Commissionernny Mall Precinct 3 Duane eters County Judge Commission Sammy Catalena 2 omnussioner Irm Precinct 4 Vol. / 75/ Pg. //� Ca e 13 -003 Proclamation .3{onoring Robert Lee Person, Sr.. In .Appreciation of His Significant Contributions to the Brazos 'Valley .African .American Museum Whereas The African American National Historical Society and the Brazos Valley African American Museum are pleased to recognize fourteen (14) outstanding citizens who have made significant contributions to the Brazos Valley African American Museum and to this community; and 'Whereas The Brazos Valley African American Museum was dedicated and celebrated its grand opening on July 22, 2006 thanks in large par t to the efforts, contributions and prayers of these outstanding citizens; and 'Whereas The Museum's membership started with over 50 citizens upon the grand opening of its doors; and Whereas The Museum continues to welcome new members of all races, creeds and ethnicities who have an appreciation for the wealth of diversity in the Brazos Valley now and throughout its history; and Whereas The Museum showcases through art exhibits the works of talented local artists, and offers educational enrichment programs to the general public. Now, Therefore, Be It Proclaimed that the Commissioners Court of Brazos County, Texas does hereby recognize Robert Lee Person, Sr. in appreciation of his significant contributions to the Brazos Valley African American Museum in Bryan, Texas. Proc&imedthis 15th day in Bry . , : ?zos' County,, Texas. Duane Peters , /- County Judge Wew ' Commitsioner Lloyd Wassermann Precinct 1 Commissioner y Malla Precinct 3 Commissio Sammy Catalena t2 ommiss Precinct 4 vol. /9 Pg. //j uley 13 -003 Proclamation Honoring Oliver- 'Wayne Saaerry In .Appreciation of His Significant Contributions to the Brazos 'Valley .African .American Museum Whereas The African American National Historical Society and. the Brazos Valley African American Museum are pleased to recognize fourteen (14) outstanding citizens who have made significant contributions to the Brazos Valley African American Museum and to this community; and Whereas The Brazos. Valley African American Museum Was dedicated and celebrated its grand opening on July 22, 2006 thanks in large part to the efforts, contributions and prayers of these outstanding citizens; and Whereas The Museum's membership started with over 50 citizens upon the grand opening of its doors; and Whereas The Museum continues to welcome new members of all races, creeds and ethnicities who have an appreciation for the wealth of diversity in the Brazos Valley now and throughout its history; and Whereas The Museum showcases through art exhibits the works of talented local artists, and offers educational enrichment programs to the general public. Now, Therefore, Be It PrOc&timed that the Commissioners Court of Brazos County, Texas does hereby recognize OCiver Wayne Sadberry in appreciation of his significant contributions to the Brazos Valley African . American Museum in Bryan, Texas. ProcCaimed this 15th day of tatuary, 2013 ryanBrazos County, Texas. Duane Peters County Judge Commi sioner Lloyd Wassermann Precinct 1 Commissioner: nny Mall Precinct 3 Vol. X79 Pg. //9 13 -003 Proclamation 3-Conoring Jvlannaser "ND" .vlarsha T In .Appreciation of 3-fis Significant Contributions to the Brazos 'Valley .African . American Museum 'Whereas The African American National Historical Society and the Bra. os Valley African have erica Museum are pleased to recognize fourteen (14) g citizens significant contributions to the Brazos Valley African American Museum and to this community; and 'Whereas The Brazos Valley African American Museum was dedicated and celebrated its grand opening on July.22, 2006 thanks in large part to the efforts, contributions and prayers of these outstanding citizens; and 'Whereas The Museum's membership started with over 50 citizens upon the grand opening of its doors; and 'Whereas The Museum continues to welcome new members of all races, creeds and ethnicities who have an appreciation for the wealth of diversity in the Brazos Valley now and throughout its history; and WWerreas The Museum showcases through art exhibits the works of talented local artists, and offers educational enrichment programs to the general public. .Now, Therefore, Be It prOCfaimed that the Commissioners Court of Brazos County, Texas does hereby recognize . Manna.Ser "MV" 2arshair in appreciation of his significant contributions to the Brazos Valley African American Museum in Bryan, Texas. , 2013 • ry , Brazos County, Texas. • Pr. ocfaimed this 15th day o Commissioner Lloyd Wassermann Precinct 1 Commissioner nny Mall Prec' t•3 Duane Peters County Judge ommissio r Sammy Catalena t2 omuu Precinc Vol. /7.2 Pg. auley 13 -003 Proclamation 9Conoring Xrfstiana B. B. 3 famiCton In .Appreciation of .fifer Significant Contributions to the Brazos 'Valley African .American ,7'4useum WhQreas The African American National Historical Society and the Brazos Valley African American Museum are pleased to recognize fourteen (14) outstanding citizens who have made significant contributions to the Brazos Valley African American Museum and to this community; and 'w-eaS The Brazos Valley African American Museum was dedicated and celebrated its .grand opening on July 22, 2006 thanks in large part to the efforts, contributions and prayers of these outstanding citizens; and Whereas The Museum's membership started with over 50 citizens.upon the grand opening of its doors; and "Whereas The Museum continues to welcome new members of all races, creeds and ethnicities who have an appreciation for the wealth of diversity in the Brazos Valley now and throughout its history; and - Whereas The Museum showcases through art exhibits the works of talented local artists, and offers educational enrichment programs to the general public. Now, Therefore, Be It ProC(.aimed that the Commissioners Court of Brazos County, Texas does hereby recognize J(ristiana E. B. Hamilton in appreciation of his significant contributions . to the Brazos Valley African American Museum in Bryan, Texas. ProcCaimed this 15th day of I anu . , 201 razos County, Texas. Duane Peters County Judge Com i ' sioner Lloyd Wassermann Precinct Commissione fs•nny M Precinct'3. r Samm Catalena rectn Commission Precinct Vol. /7/ Pg. //t 13 -003 Pr..®clamation 3 -fang .Celli levey In .Appreciation of 3-Cer Significant Contributions to the Brazos 'Valley African .American ' museum Whereas The African American National Historical Society ) outstanding Brazos Valley African have American made Museum are pleased to recognize fourteen (14) contributions to the Brazos Valley African • American Museum and to this community; and 'Whereas The Brazos Valley African American Museum the efforts, edicateibutYons and prayers of rand opening on July 22, 2U06 thanks in large part m outstanding citizens; and Whereas The Museum's membership started with over 50 citizens upon the grand opening of its doors; and o Whereas The Museum continues to welcome new mb n ers of all races, creeds and ethnicities the Brazos Valley now and throughout hts have an appreciation for the wealth of diversity history; and 'Whereas The Museum showcases through art exhibits the ubh Irks of talented local artists, and offers educational enrichment programs to the g eb P Ore Be It PrOCLainted that the Commissioners Court of Brazos County, Texas does Now, Therefore, hereby recognize 9Cera Levey in appreciation of his significant contributions to the Brazos Valley African American Museum in Bryan, Texas. Procatmedthis 15th day of 2013 zo County, Texas. Duane Peters County Judge Commissioner Lloyd Wassermann Precinct 1 Commissioner ' nny Malla Precinct 3 . Vol. /144 Pg. // 13 -003 Proclamation 3ng Theresa .vangayora In ..Appreciation of 3-Cer Significant Contributions to the Brazos 'Valrey _African _American Museum 'Whereas The African American National Historical Society and the Brazos Valley African American ade Museum are pleased to .recognize fourteen (1 citizens and et mthis significant contributions to the Braz os Valley African community; and 'Whereas The Brazos Valley African American Museum ed the efforts, edicateib and ele ra ed its of grand opening on July 22,'2006 thanks in large part outstanding citizens; and Whereas The Museum's membership started with over 50 citizens upon the grand opening of its doors; and '1VFiereas The Museum continues to Wealth of diversity ave an appreciation for the in the Brazos Valley now and throughout its history; and 'Whereas The Museum showcases through art exhibits the works of talented local artists, and offers educational enrichment programs to the general public. Now, Therefore, Be It Proclaimed that the Commissioners Court of Brazos County, Texas does hereby recognize Theresa 9►1angapora in appreciation of his significant contributions to the Brazos Valley African American Museum in Bryan, Texas. Proclaimed this 15th day Com i ' sioner Lloyd Wassermann Precinct 1 Commissioner Precinct 3 Y M Brazos County, Texas. Duane Peters County Judge Vol. / 74. pg. _//ff 13 -003 Proclamation g{onoring Le`Vita . vtarshalt In ,.appreciation of Her Significant Contributions to the Brazos 'Val ey .African .,American Jvfureum 'Whereas The African American National Historical Society and the Brazos Valley African American Museum are pleased to recognize fourteen (14) outstanding citizens who haye made significant contributions to the Brazos Valley African American Museum and to this community; and Whereas The Brazos Valley African American Museum was dedicated and celebrated its grand opening on July 22, 2006 thanks in large part to the efforts; contributions and prayers of these outstanding citizens; and "Whereas The Museum's membership started with over 50 citizens upon the grand opening of its doors; and 'Whereas. The Museum .continues to welcome new members of all races, creeds and ethnicities who have an appreciation for the wealth of diversity in the Brazos Valley now and throughout its history; and 'Whereas The Museum showcases through art exhibits the works of talented local artists, and offers educational enrichment programs to the general public. Now, Therefore, Be It Procraimeithat the Commissioners Court of Brazos County, Texas does hereby recognize Le'Vita Jvtarshaliin appreciation of his significant contributions to the Brazos Valley African American Museum in Bryan, Texas. Proclaimeithis 15th day Brazos County, Texas. Duane Peters County Judge Commissioner Lloyd Wassermann Precinct 1 Commissioner ni y Mallard Precinct 3 13 -003 Vol /7 //y Proclamation Honoring Xat`�ieryne D: "Warren In Appreciation of Her Significant Contributions . to the Brazos Taney .African .American _Museum 'Whereas The African American National Historical Society and the Brazos Valley African American Museum are pleased to recognize fourteen (14) outstanding citizens who have made significant contributions to the Brazos Valley African American Museum and to this community; and Whereas The Brazos Valley African American Museum the efforts, dedicated and celebrated its and prayers ofghese opening on July 22, 2006 thanks in large part outstanding citizens; and 'W`1ereas The Museum's membership started with over 50 citizens upon the grand opening of its doors; and Whereas The Museum continues to welcome new members of all races, creeds.' and ethi icities who have an appreciation for the wealth of diversity in the Brazos Valley now and throughout its history; and 'Whereas The Museum showcases through art exhibits the works of talented local artists, and offers educational enrichment programs to the general public. Now,erefore, Be It ProcCaimeithat the Commissioners Court of Brazos County, Texas does hereby recognize Xatheryne D. 'Warren in appreciation of his significant contributions to the Brazos Valley African American Museum in Bryan, Texas. ProcCaimecf this 15th day of Brazos County, Texas. issioner Lloyd Wassermann Precinct 1 Commissioner nny Malla Precinct 3 Duane Peters County Judge V _ 7 ommissio r. Sammy Catalena C • mmiss Precinct 4 13 -003 Proclanaatiofl 3•Conoring Checetia 34. Johnson In .Appreciation of .3-fer Significant Contri6utians to the Brazos 'Valley .African -A. 'man .Museum 'Whereas The African American National Historical Society and the Brazos Valley African American Museum are 'pleased to recognize fourteen (14) outstanding citizens who have made significant contributions to the Brazos Valley African American Museum and to this community; and W1iereas The Brazos Valley African American Museum was dedicated and celebrated its grand opening on July 22, 2006 thanks in large part to the efforts, contributions and prayers of these outstanding citizens; and Whereas The Museum's membership started with over 50 citizens upon the grand opening of its doors; and 'Whereas The Museum continues_ to welcome new members of all races, creeds and ethnicities who have an appreciation for the wealth of diversity in the Brazos Valley now and throughout its history; and . • 'Whereas The Museum showcases through art exhibits the works of talented local artists, and offers educational enrichment programs to the general public. Now, Therefore, Be It ProCfaimed that the Commissioners Court of Brazos County, Texas does hereby recognize Chet tia. N. Johnson in appreciation of his significant contributions to the Brazos Valley African American Museum in Bryan, Texas. Proclaimed this 15th day' of Ja 20 rnB Brazos County, Texas. Duane Peters County Judge Com ' sioner Lloyd' Wassermann Precinct 1 Commissioner nny Malla Precinct 3 vol. J 7 Fg t,22- - -/ 13 -003 Brazos County, TX Integrated Justice Management Solution Deliverable Acceptance Form Receivable Sign Off The Quality Assurance Process was completed by the Brazos County Project Team and was ,\Clntckr 15,9.013 approved on / ,( Brazos County Team Chief Information Officer: Eric, Y • I d+ 1 The undersigned are the authorized representatives of the party on whose behalf they are signing to accept this deliverable. Accepted and Agreed To: AMCAD Steve Pontius (Print or Type Name) Program Manager, Justice Solutions (Title) (Date of Signature) 3$) AMC A Brazos County, Department of Information Technology Eric V. Caldwell (Print or Type Name) Chief Information Officer, Department of Information Technology (Title) t/I5 //3 (Date of Signature) ger2 corporate Headquarters • 220 Spring Street • Suite 150 • Hendon, VA 20170' ..www.amcad.com /74. �_ t . t2 ti} AMCAD December 31, 2012 Brazos County Department of Information Technology ATTN: Eric V. Caldwell 205 E. 27th St. Bryan, Texas 77803 RE: CIJIMS Project Quarterly Performance Report 4Q 2012 SOW § 6.5 Dear Mr. Caldwell, Pursuant to the Brazos County, TX Quality Assurance and Acceptance Plan and § 6.5 of the Brazos County Statement of Work, please take notice of delivery of the CIJIMS Project Quarterly Performance Report 4Q 2012. Please accept this as AMCADs formal notice of delivery of deliverables described in the Brazos County Statement of Work. Pursuant to § 2.0 of the Quality Assurance and Acceptance Plan, the formal review period of this deliverable begins on the date of acknowledgement of the receipt of said deliverable. Please sign and return this letter of acknowledgement to Steve Pontius at your earliest convenience. Steve Pontius Program Manager, Justice Solutions Enclosures (0) Received by 3Orl u.A.r y ,2013. on this 1 Jam' day of Corporate Headquarters • 220 Spring Street • Suite 150 • Herndon, VA 20170 • www.amcad.com • Steve Pontius, AMCAD Program Manager AMCAD reports 2012 fourth - quarter project performance results and provides 2013 first- quarter project forecasts. The performance of the project schedule, project deliverables, project resources and risks are summarized and analyzed, followed by first- quarter project guidance. Project financials are also reported and summarized. Brazos County CIJIMS Q4 2012 Project Performance Report Table of Contents Executive Summary 2 Project Performance Summary 2 Project Issues and Risks 3 Project Financials 5 Project Change Orders 5 Project Schedule Performance 6 Project Activities and Deliverables Completed or "Work In Progress" in Q4 2012 8 Project Activities and Deliverables Scheduled for Q1 and Q2 2013 10 Project Resources 14 Project Performance Guidance for Q4 2012 15 Pg. 2C- 1 Executive. Summary This 2012 Fourth Quarter Project Quarterly Performance report will provide a high level overview of the overall state of the Comprehensive Integrated Justice Information Management System (CIJIMS) Project. It will summarize the project performance results from October 15t, 2012, through December 31, 2012. Also included in this report is the 2013 first quarter project . performance guidance. Project performance results, as well as project performance guidance includes but is not limited to performance analysis and projections relating to the project schedule, deliverable schedule, scope of work, project risks and project issues. Project Performance Summary The Comprehensive Integrated Justice Information Management System (CIJIMS) Project remains a positive story and•the project's performance, which has been in -line with expectations, remains intact. The Project had ark.excellent first three quarters and this momentum served as a catalyst to a successful fourth quarter. The hard work and dedication from the project team has yielded four outstanding quarters ms the first year of the project comes to a close. Additionally, this has set the stage for a successful first quarter in 2013 to begin the second year of the CIJIMS Project. The project has maintained a solid foundation and is showing excellent momentum and consistency in finalizing project deliverables on time, per the original project schedule, as well as maintaining project expectations on''all fronts. The performance of the project team has resulted in 'a project schedule and deliverable schedule which remained intact for the entire 2012 year. All project activities which were scheduled to be completed within the first year of the project were completed on time per the original project schedule. Conversely, all project activities which have been scheduled for the first quarter in 2013 will not be completed on time, per the original project schedule. A revised project schedule will be submitted to Brazos County at the.end of the year for review and approval as well as for record. The driving factor behind the need to revise the 2013 project schedule is an unexpected delay in the completion of the AiJMS application. Originally, it was forecasted that the AiJMS application would be completed by the end of 2012, however, the AiJMS has yet to be complete and the estimated completion date has been pushed out by three 'months to April l5`, 2013. A contingency plan t� uphold the proposed go live date of Q1 2014 has been reflected in the newly Vol. X77 Pg. / revised project schedule. At this point, that Q1 2014 date has not been compromised due to the delays in the completion of the AiJMS application. The following table (Project Summary) provides a quick view of the project controls including Schedule, Resources, Scope and Risks. Further details surrounding these controls are contained throughout this Brazos County CIJIMS Q4 2012 Project Performance Report. Current Prior • : (green) no problems Project Summary Risks Scope Schedule Resources ► • ► ♦ • ►: (amber) requires monitoring, may affect successful completion V: (red) will prevent a successful conclusion In summary, the "positive" outlook and guidance for the overall project is being maintained. This guidance remains unchanged from the previous quarter's guidance. Last quarter's "neutral" guidance for project risks has been maintained for the fourth quarter. Last quarter's "positive" guidance for project scope and schedule has been maintained for the first quarter, as well. The guidance for project resources has been upgraded from "neutral" to "positive" for the first quarter, as the complications surrounding the AMCAD onsite project team have been dealt with successfully. Details on this issue may be found within the project resources section of this Brazos County CIJIMS Q4 2012 Project Performance Report. Lastly, the guidance for the project schedule has been downgraded from "positive" to "neutral ", as there has been a minor setback for the project schedule in the first quarter of 2013. Additional details relating to the issues surrounding the project schedule may be found within the project schedule section of this Brazos County CIJIMS Q4 2012 Project Performance Report. Project Issues and Risks As project issues arise, they are tracked and monitored closely by the project team. In the event where they pose risks to the health of the project in any way, they are documented as a risk. During the fourth quarter of the project, one new issue was identified and documented. That issue has been upgraded to a risk and deals with the project schedule. In the CIJIMS Q3 2012 Project Performance Report, there was a risk identified which dealt with the amount of development required against the AiCMS application. After completing the Phase I System Design Document, which is the input to the JAD (Joint Application Design) sessions, it has become clearer as to how much development work is needed to satisfy the case management and document management functional requirements which were not met with the base application. In short, there is more development needed than originally forecasted. 3 > vol. 1 Z Pg. At this time, the ,development, needed to satisfy the gap items is being closely monitored and all arrangements are being made to begin the development work as soon as possible. This Will help reduce the likelihood of the risk impacting the project schedule. The second risk which was identified in the CIJIMS Q3 Project Performance Report dealt with a short term and temporary issue with respect to the AMCAD project staff. The AMCAD staff had lost one of its full time Business Analysts for the JAD sessions which were completed in the middle of November. However, the impacts of losing this resource were nonexistent, as the JAD sessions consisted of reviewing'the System Design Document and did not require 3 resources to complete the review of the document. On the other hand, a shortage in resources will impact the project starting in the beginning of the year, as this is when the discovery' phase will begin for Phase Two. The Discovery Phase is an input to the Design Phase and it is important that the project team is fully staffed to successfully complete these two critical phases of the CIJIMS project. To effectively deal with these risks, a contingency plan has been successfully implemented for Phase Two. AMCAD will be: adding a part time Business Analyst to the project during Phase Two to replace the Business Analyst who was -lost during Phase One. In addition, a third Business Analyst will be participating in Design Phase, Three to assist with the design of the AiJMS piece to the CIJIMS system. These project resource staffing plans will yield 3 full time resources on the CIJIMS Project. - Phase Two and Phase Three of the CIJIMS project poses the greatest challenges to the success of the CIJIMS Project, as they will finalize the design of the integration of all of the different systems which comprise the CIJIMS platform. It is for this reason why AMCAD has provided additional staffing for Phases Two and Three. Aside from these two project risks, no other risks were identified in the third quarter of the Project The new risk which was identified during the fourth quarter involved the project schedule. AMCAD was unable to complete the development of the AiJMS application on time, per the original project schedule. Asa result, a new project schedule' will be created an issued to Brazos County for review and approval as well as for record at the end of the 2012 year. This new schedule will break down the original Phase Two into two parts: Phase Two and Phase Three. Phase Two will cover the Prosecutor piece to the CIJIMS, system as well as the ROAM application which will be used for reporting capabilities and public facing web portals. Phase Three will deal exclusively with the AiJMS application. Given the new risks associated with the project schedule, AMCAD will be "crashing" the 2013 schedule using additional development resources to speed up the development of the AiCMS application, ROAM and .the Prosecutor piece so that full attention may be given to the AiJMS application and system integration after Design Phase Two has been completed. As of now, AMCAD is not forecasting any delays in the original CIJIMS go live which is Q1 2014. The 4 tj plans . which are being implemented into the 2013 project schedule will allow AMCAD to maintain the projected CIJIMS ego live date. Project Financials Some project deliverables have invoices associated With them and some do not. Within the fourth quarter of 2012,the, following deliverables which have invoices associated with them were submitted on time per the original project schedule and approved by Brazos County: 1. Conduct Phase I JAD Sessions 2. Deliverthe Phase I AiCMS and AiCS System Design Document 3. Deliver the Final Hardware Configuration Plan 4. Deliver the Q4 2012 Quarterly Project Performance Report • These deliverables have been invoiced within the fourth quarter of 2012 and total $280,000.00. To date, all invoices have been settled and no invoices are outstanding. For the short term look ahead schedule, the following deliverables are scheduled to be delivered and approved within the first quarter of 2013: 1. Deliver the Q1 2013 Quarterly Project Performance Report This deliverables, when invoiced, will total $100,000.00 for the first quarter. While forecasts pointed to additional deliverables with invoices associated With them being delivered and invoiced in the first quarter, the delay of the AiJMS application delivery and subsequent design has pushed out several original Phase Two deliverables out to the second and third quarters of 2013. It has been agreed by both .AMCAD and Brazos County that no . deliverables which involve the AiJMS application will be= invoiced until the AiJMS component of the work is completed. Project Change Orders Potential change orders (P.CO's) may be opened at the request of .Brazos County or AMCAD. PCO's, when approved, become Change Orders (CO's). Change orders, by nature, will typically impact the scope of the project, project costs as well as the project schedule. When a potential change in these areas is forecasted, a PCO is created and tracked on the Potential Change Order Log (PCO Log). There have not been anj+. PCOs opened in the fourth quarter of 2012. The majority of the PCOs . which have, been opened were opened during the Gap sessions in Phase I. This is a normal result from the Gap analysis process and it is a positive sign, as it reflects active participation- from'the SME's during the Gap process. Other PCO's have been opened as the result of normal project discussions. 5 . _. ....� -at +r• _ .r A PCO will remain a PCO until Brazos County provides AMCAD with the Notice to Proceed (NTP) with the PCO. An NTP is an informal decision made by Brazos County to have AMCAD explore the PCO in greater depth and provide a Change Order for the review and approval from the CIJIMS project team as well as the Project Executive Oversight Committee. After the review of the item has been completed, Brazos County may determine whether or not they want to proceed with the change. As a result of the PCO's which have been opened over the course of the first four quarters of the project, a PCO and CO meeting; was held with Brazos County on 'December 5th, 2012 to review these PCOs and COs in greater depth. As a result of that meeting, AMCAD has issued nine change orders to Brazos County for review and approval as well as for record. Eight of the nine change orders dealt with enhancements which were requested by the Design Phase I participants and one of them was a zero sum change order reflecting the license fee for Apex SQL which AMCAD will be purchasing for Brazos County. The nine change orders issued to Brazos County totaled $73,760.00, which comes to an average of $8,195.00 per change order. Per the contract, AMCAD will not invoice against any of these change orders until the work described in the change orders has been successfully completed by AMCAD and accepted by Brazos County. The change orders will remain in a pending state until Brazos County informs AMCAD of their decision to approve or deny the issued change orders. Project Schedule Performance, The project schedule remained intact for all of 2012 and all project tasks scheduled to be completed in 2012 were completed on time, per the original project schedule. In some cases, project activities have begun early in order to hedge against risks associated with delays, as many of these tasks are part of the critical path on the project schedule. This has yielded results which are in line with expectations. The fourth quarter, however, has introduced the first proposed revision to the project schedule. A revised project schedule will be 'submitted to Brazos County by way of a zero sum change order, as an executed change order has the power to reflect a formal change in the project schedule or scope. Also, in order to modify the project schedule per the terms and conditions set forth in the contract as well as the project 'management plan, a change order must be formally issued and approved by both AMCAD , and Brazos County. The change order will serve as the official . change to the project schedule in the event where' it is accepted and approved by Brazos County. AMCAD. will be submitting this project schedule for review and approval as well as for record at the end of the fourth quarter. The short term look ahead schedule for the first half of 2013 has been provided, below. For additional information surrounding thehindividual, project activities contained in this short term look ahead schedule, please reference the subsequent section of the Project Schedule Performance section of this Q4 2012 Project Performance Report. 7 Vol. /Pi Pg. /.Ml Task Name Duration Start Finish Predecessors Resource Names Phase 2 Design (Jail, Prosecutor, Public Access) 217 days Thu 9120/12 Fri 7/19113 Local AIJMS & ROAM Environment 30 days Thu 9/20/12 Wed 10/31/12 Establish Local AiJMS & ROAM Test/Train Environment 30 days Thu 9/20/12 Wed 10/31/12 44FS +160 days AmCad Final Hardware Configuration Plan 20 days Thu 11/1/12 Wed 11/28112 Conduct Final Hardware Configuration Meeting 1 day Thu 11/1/12 Thu 11/1/12 99 AmCad /Brazos Develop Final Hardware Configuration Plan 19 days Fri 11/2/12 Wed 11128/12 101 AmCad Deliver Final Hardware Configuration Plan 0 days Wed 11/28/12 Wed 11/28112 102 AmCad Preliminary Configuration 60 days Fri 9/28/12 Fri 12/21/12 Provide Configuration Spreadsheet 0 days Fri 9/28/12 Fri 9/28/12 49 AmCad Populate Configuration Spreadsheet 35 days Mon 10/1/12 Fri 11/16/12 105 Brazos Configure AiJMS System 25 days Mon 11/19/12 Fri 12/21/12 106,95 AmCad Pre -Gap Analysis Training 35 days Mon 11/19/12 Fri 1/4/13 Create Training Schedule 15 days Mon 11/19/12 Fri 12/7/12 106 AmCad /Brazos Conduct Training Sessions 10 days Mon 12/24/12 Fri 1/4/13 107,109 AmCad /Brazos Requirements Validation, Analysis, and Design 175 days Mon 11/19/12 Fri 7/19/13 Gap Analysis (Jail , Prosecutor, Public Access) 80 days Mon 11/19/12 Fri 3/8/13 Define Focus Groups 10 days Mon 11/19/12 Fri 11/30/12 106 AmCad /Brazos Schedule Gap Analysis Sessions 10 days Mon 1213112 Fri 12/14/12 113 AmCad /Brazos Conduct Gap Analysis Sessions 40 days Mon 1/14/13 Fri 3/8/13 days110FS ,11+5 4 AmCad /Brazos System Requirements Specification Document 55 days Mon 1/14/13 Fri 3/29/13 Develop SRS Document 45 days Mon 1/14/13 Fri 3/15/13 110FS +5 days,114 AmCad Deliver SRS Document 0 days Fri 3/15/13 Fri 3/15/13 117 AmCad Acceptance of SRS Document 10 days Mon 3/18/13 Fri 3/29/13 118 Brazos JAD Sessions 50 days Mon 4/1113 Fri 6/7/13 119 JAD Session Preparation 20 days Mon 4/1/13 Fri 4/26/13 118 AmCad Schedule JAD Sessions 10 days Mon 4/1/13 Fri 4/12/13 118 AmCad /Brazos Conduct JAD Sessions 30 days Mon 4/29/13 Fri 6/7/13 121 AmCad /Brazos Design Document 30 days Mon 6/10/13 Fri 7/19/13 Develop Design Document 20 days Mon 6/10/13 Fri 7/5/13 123 AmCad Deliver Design Document 0 days Fri 7/5/13 Fri 715/13 125 AmCad Acceptance of Design Document 10 days Mon 7/8/13 Fri 7/19/13 126 Brazos Data & Image Conversion 521 days Fri 1/13/12 Fri 1/10/14 Data Cleansing Activities 241 days Fri 1/13/12 Fri 12/14/12 2 Brazos SQL Staging Database Loading Activities 241 days Fri 1/13/12 Fri 12/14112 2 Brazos Deliver SQL Staging Database 0 days Fri 12/14/12 Fri 12/14/12 129,130 Brazos Deliver Sample Images 0 days Fri 12/14112 Fri 12/14/12 129,130 Brazos 7 Vol. /Pi Pg. /.Ml Data Conversion Assessment 396 days Fri 2124112 Fri 8/30113 Data Conversion Kick -Off Meeting Delivered Data Review Meeting Discovery 1 day 1 day 104 days Fri 2/24112 Mon 12/17112 Tue 12118/12 Fri 21241,12 Mon 12117112 Fri 5110/13 2FS +30 days 131 135 Am Cad /Brazos AmCad /Brazos AmCad Develop Data Conversion Assessment Report Allocate Resource for Discovery/Data Assessment Consultation /Input Deliver Data Conversion Assessment Report 30 days Mon 5/13/13 Fri 6/21/13 136 AmCad 30 days Mon 7122/13 Fri 8130113 127 Brazos 0 days Fri 6121/13 Fri 6/21113 137 AmCad Acceptance of.Data Conversion Assessment Report 5 days Mon 6124/13 Fri 6128113 139 Brazos The tasks which have been completed within the fourth quarter of 2012 as well as, the tasks which are scheduled to begin in the first quarter of 2013. have been documented and summarized in the section, below. Project Activities and Deliverables Completed or "Work In Progress" in Q4 2012 1. Design Phase One JAD Sessions • The Phase One JAD Sessions were completed on time, per the original project schedule. • The. Phase One JAD Sessions involved the review of the AiCMS and AiCS System Design Document with individuals who participated in Design Phase One. During these sessions, the participants asked questions, made clarifications and modified the proposed system designs when they felt they needed to. The JAD sessions were truly joint application design sessions. 2. .Design Phase One AiCMS and AiCS System Design Document • The AiCMS and AiCS System Design Document was completed, reviewed and approved on time, per the original project schedule. • The AiCMS and AiCS System Design Document was reviewed in full and in real time with the JAD participants during the JAD sessions. This allowed every individual who participated in Design Phase One to review the entire System Design Document to ensure that they understood every component of the document prior to the document being submitted for formal approval by the IT Department. After the AiCMS and AiCS System Design Document is approved, it governs all development efforts which will be taking place against the AiCMS and AiCS systems. - 3. Final Hardware Configuration Plan • The Final Hardware Configuration Plan was completed on time, per the original project schedule. 8 • V)L J, Pg. /302- • . The Final Hardware Configuration Plan represents AMCAD's final recommendations for Brazos County when purchasing the hardware needed to support the CIJIMS system. Any hardware which is not listed in the Final Hardware Configuration Plan should be reviewed with AMCAD prior to being purchased by BrazoSCounty. 4. Installation of Onsite Test ROAM.Endironment • The installation of the onsite test ROAM environment was completed on time, per the original project schedule. • The onsite test ROAM environment will be used for Phase Two pre -Gap training, gap analysis andJAD sessions. ROAM is one of Two systems which will be designed per the functional requirements defined as gap items during design phase Two. 5. Delivery and Acceptance of the Phase Two Pre -Gap Training Schedule • The Phase Two Pre =Gap Training Schedule was completed on time, per the original project schedule. • The Phase Two •Pre -Gap Training Schedule will be distributed to the Phase Two Design participants..as soon as it has been formally approved to provide them with as much time as possible to make the necessary scheduling accommodations. 6. Delivery and Acceptance of the Phase Two Gap Schedule • The Phase Two Gap Schedule was completed on time, per the original project schedule. • The Phase Two Gap Schedule will be distributed to the Phase Two Design participants as soon as it has been formally approved to provide them with as much time as possible to make the necessary scheduling accommodations. 7. Delivery and Acceptance of the Phase Two JAD Schedule • The Phase Two JAD Schedule was completed on time, per the original project schedule. • The Phase Two JAD Schedule will be distributed to the Phase Two Design participants ..as'soon as it has been formally approved to provide them with as much time as possible to make the necessary scheduling. accommodations. 8. Ongoing Effort of System Configuration With Production Values • The effort to build a database. which contains Brazos County's Production Values using day forward( system configuration logic began in the first quarter. This effort is being finalized and is scheduled to be completed by the end of the fourth quarter. Pg. /33 • This is a long and tedious process which takes months to complete, as all departments must be consulted to obtain their production values. These values are then analyzed across all departments for consistency prior to entering the values in the production database. • This activity was not scheduled to begin until the fourth quarter; however, given the difficulty of this task, the team has already begun the process. This will hedge against the risk of project delays in the future and when development against the AiCMS system begins and allow us to focus on other critical tasks next year. 9. Ongoing Effort of,Preliminary Data Analysis Efforts • The process of conducting preliminary data analysis efforts has begun ahead of schedule, given the risks associated with the quality of data in the legacy system. • This process allows for an in depth analysis which consists of preliminary data mapping logic between the legacy system and the AiCMS, continuing with the efforts to build constraints which generate exception reports which are then distributed to the various departments so that they can continue data clean -up efforts. These efforts yield a cleaner and more consistent set of data which will ultimately result in a high quality data conversion. • The documentation which has been generated using the filed level mapping templates provided by AMCAD will be included in the Data Conversion Assessment, Data Conversion Plan and the logic in these templates will be used as an input to the data conversion scripts. • This is an ongoing effort and will continue to receive a high level of priority until AMCAD begins conducting dry run conversions. These conversions are scheduled to begin in the second quarter of 2013. Project Activities and Deliverables Scheduled for Q1 and Q2 2013 1. Installation of Onsite AiJMS Test Environment • The onsite test environment for the AiJMS system is scheduled to be installed onsite towards the end of the first quarter in 2013 or the beginning of the second quarter in 2013, depending on when Design Phase Two is completed. The design of the AiJMS application per the gap items in the functional requirements will be completed during Design Phase Three • There will be one AiJMS environment installed .onsite and it will be a test environment called "Brazos Test ". The "Brazos Test" instance will be used when conducting pre -Gap application training, gap analysis and JAD sessions with the individuals who will be participating in the design sessions. This environment will also be used when conducting any basic system testing after software releases are pushed onsite during the Phase Three development cycle. 10 Foi. p /591 i . ff After the standard AVT code values for the AiJMS application have been completed by the Brazos County Subject matter Experts, AMCAD will be ;inputting these cade values into a database. This will contain all production day forward values, and will be the platform database for a production environment. No test values will be entered in this database. After the application has been built out and developed with Brazos County specific functionality, this database will be used in conjunction with converted data to validate full system functionality prior to go live. 2. Conduct Phase Two Pre -Gap Training • During Pre Gap application training, the Power Users, or those who will be participating in the Phase Two design sessions will be trained on the application so that they are familiar with the system and its functionalities prior to participating in the design sessions. • The Phase Two Pre Gap application training process will take Two weeks, per the project schedule., • • 3. Delivery and Acceptance of the Phase Two Gap Document • The Phase Two Gap Document is scheduled to be delivered and approved by the end of Q1 2013. This deliverable due date will be maintained, per the original project schedule. • The Gap document is simply a list of the requirements which will be covered in • Phase Two. Every- functional requirement which was not covered in Phase One or Phase Two will be covered in Phase Three. • The Gap Document is a significant deliverable, as it is an input to the Gap sessions. The System Requirements Specifications Document (SRS) is the output of the Gap sessions and the SRS document is the document which specifies whether a requirement has, been satisfied with existing functionality or if it is a Gap item which will be addressed in detail during the JAD sessions. The Gap document, when filled out in its entirety, will be the System Requirements Specifications Document. • .'This deliverable is scheduled to be delivered and approved per the original project schedule. 4. Conduct Phase TWO Gap Analysis • The Phase Two Gap sessions are scheduled to begin at the end Ql 2013. This will mark the beginning of Design Phase Two. The systems which will be addressed during Design Phase'Two include ROAM and the. Prosecutor System. 11 Vol. 71' Pg. / 35 • A total of 2 weeks have been allocated to the completion of this project task. The Gap Sessions are scheduled to be completed no later than the end of February, 2013. However, more sessions will be added to the schedule if needed. • The Power Users or those individuals who will be participating in the designs sessions have made themselves available as much as possible so that they may attend the design sessions. A full level of participation from the Power Users is not only expected throughout the Design Phase, but it is essential that they participate in full in order to ensure a thorough and successful Design Phase. • After the Gap process is complete, a System Requirements Specification (SRS) Document will be submitted for approval. The. SRS Document will document every functional requirement which was reviewed in Design Phase Two. This documentation will specify which requirements were satisfied by the current ROAM and Prosecutor systems and how they have, been satisfied by documenting existing functionality and which requirements were flagged as Gap items. These Gap items will be the requirements which will be addressed during the Phase Two Joint Application Design (JAD) sessions. 5. Delivery and Acceptance of the Phase Two SRS Document • The Phase Two System Requirement Specification Document is the output of the Gap sessions. • The Phase Two System Requirement Specification Document documents every requirement from the Functional Requirement Specification document and specifies whether each requirement is a Gap item or if it has been satisfied with the existing application. • The document will be written prior to the beginning of the Gap sessions and will be modified with the input and feedback from those individuals who are participating in the Gap sessions. • The functional requirements which have been identified as Gap items will be placed on the JAD (Joint Application Design) agenda. After a requirement has been identified as a JAD item, a set of specifications will be documented during the Gap session. These specifications will allow AMCAD to develop a proposed design in preparation for the JAD sessions with the design participants. • The System Requirement Specification Document will be reviewed with the group in real time. This will allow for an immediate approval of the SRS document and eliminate the need to have each individual user review the document by themselves on their own time. The SRS document is typically a very lengthy and detailed document. 6. Conduct Phase Two JAD Sessions 12 01 Pg. /51 • The Phase Two Joint Application Design (JAD) sessions are scheduled to begin in the last week of April. The systems which will be addressed during these JAD sessions include ROAM and the Prosecutor System. • A total of 2 weeks has been allocated to the completion of this project task. The JAD Sessions are scheduled to be completed no later than the end of April, 2013. However, more sessions will be added to the schedule, if needed. Allotting more time to this task allows for increased flexibility, with the JAD schedule so that adjustments can be made in the event where the JAD participants are unable to meet during scheduled times. • A full level of participation from the Power Users is not only expected throughout Design Phase Two, but it is essential that they participate in full in order to ensure a thorough and successful Design Phase Two. • After the JAD process is complete, a System Design Document (SDD) will be submitted for formal approval. The SDD Document will contain an approved design for every functional requirement which was reviewed in Design Phase Two and identified as a Gap item. • In the interest of efficiency, the SDD will be written prior to. the JAD sessions. This will allows the users to review the proposed design in full as a group. The JAD participants will be able to provide their feedback on the proposed design solutions and any modifications or adjustments they would like to . be made to the SDD will be implemented in real time and reviewed by all of the JAD participants. This will eliminate the need for each individual JAD participant to review the SDD by themselves within the contractual 2 week timeframe after the completion of the JAD sessions. 7. Delivery and Acceptance of the Phase Two Design Document • The first set of Joint Application Design (JAD) sessions are scheduled to begin in the last week of September. The systems which will be addressed during these JAD sessions include ROAM and the Prosecutor System. • A total of 2 weeks has been allocated to the completion of this project. task. The JAD. Sessions are scheduled to be completed no later than April 30th, 2013. However, more sessions will be added to the schedule, if needed. Allotting more time to this task allows for increased flexibility with the JAD schedule so that adjustments can be made in the event where the JAD participants are unable to meet during scheduled times. • The Power Users or those individuals who will be participating in the designs sessions are doing their best in making themselves available as much as possible so that they may attend the design sessions. A full level of participation from the Power Users is not only expected throughout the Design Phase, but it is essential 13 that they participate in full in order to ensure a thorough and successful Design Phase. • After the JAD process is complete, a System Design Document (SDD) will be submitted for formal approval. The SDD Document will contain an approved design for every functional requirement which was reviewed in Design Phase I and identified as a Gap item. • In the interest of efficiency, the SDD will be written prior to the JAD sessions. This will allows the users to review the proposed design in full as a group. The JAD participants will be able to provide their feedback on the proposed design solutions and any modifications or adjustments they would like to be made to the SDD will be implemented in real time and reviewed by all of the JAD participants. This will eliminate the need for each individual JAD participant to review the SDD by themselves within the contractual 2 week timeframe after the completion of the JAD sessions. 8. Delivery and Acceptance of the Phase Three Pre -Gap Training Schedule • The Phase Three Pre -Gap Training Schedule is scheduled to be completed by the end of Q2, 2013. • The Phase Two Pre -Gap Training Schedule will be distributed to the Phase Three Design participants as soon as it has been formally approved to provide them with as much time as possible to make the necessary scheduling accommodations. 9. Delivery and Acceptance.of the Phase Three Gap Schedule • The Phase Three Gap Schedule was completed on time, per the original project schedule. • The Phase Three Gap Schedule will be distributed to the Phase Three Design participants as soon as it has been formally approved to provide them with as much time as possible to make the necessary scheduling accommodations. 10. Delivery and Acceptance of the Phase Three JAD Schedule • The Phase Three JAD Schedule was completed on time, per the original project schedule. • The Phase Three JAD Schedule will be distributed to the Phase Three Design participants as soon as it has been formally approved to provide them with as much time as possible to make the necessary scheduling accommodations. Project Resources AMCAD's onsite project team remains consistent with one Program Manager and. Two Business Analysts on a full time bases. In addition, Developers, Database Administrators and System 14 vol. l7/ gig. /If Architects will be available, as' needed. This staffing plan has not changed since the beginning of the project and no changes to this resource allocation are being forecasted at this time. These resources have and will continue to be heavily involved in the Design Phases of the CIJIMS project. They have spent several months onsite learning about the business practices surrounding the functional requirements in Phase 1 as well as Phase Two, in addition to assisting with the application training and design sessions. They have also spent time onsite with the Subject Matter Experts (SME's) as well as the CIJIMS project staff and have been familiarizing themselves with the functional requirements included in Phase Two, which pertain to the ROAM and Prosecutor System. A thorough understanding of the business practices surrounding the ROAM and Prosecutor functional requirements will help with the effectiveness and quality of the outputs and work products in .Phase Two. Per the original project schedule, Design Phase Two is scheduled to be completed no later than April, 2013. They will be on site, as needed, in order to complete Design Phase Two on time per the original project schedule. Design Phase One has been completed, per the original project schedule. As the transition into Design Phase Two is being made, AMCAD will be adding a third full time project resource to the project to replace the resource who was removed from the project during Design Phase One. This resource will be a Business Analyst and will be working on the project on a full time basis during Design Phase Two. At this point in the project, AMCAD is placing a high premium on schedule performance and is doing whatever possible to ensure that the project maintains the originally approved go live date of Q1, 2014. This is another reason as to why the addition of an extra resource on a part time basis is being implemented into Design Phase Three. Project Performance Guidance for Q4 2012 The CIJIMS project has had 'a positive start and a solid first four quarters in terms of performance. All project deliverables slated for the first four quarters have been submitted and approved on time, per the original. project schedule. While there is a near term headwind facing the project in terms of schedule performance, the guidance for, the project remains neutral. To reflect the delay in the delivery of the AiJMS application, a revised schedule will be submitted for review and approval and for record at the end of the year. The project schedule will reflect the delay in the delivery of the AiJMS application, but will uphold the projected go. live date of Q1 2013 pe'r the original project schedule.. The project has seen a great deal of participation and excitement by everyone involved, which has been a short term catalyst for the overall health and success of the project. This momentum will be sustained as the project enters into the first quarter and closes out Design Phase One 15 Vol. 1.7 Pg. /I while beginning Design Phase Two, as the design of the ROAM and Prosecutor System will be in focus during the beginning part of the year. The project schedule outlook remains aggressive and the project team will continue to work aggressively in order to meet the project schedule and delivery dates. The aggressive nature of the project schedule and the deadlines associated with the deliverables are being monitored consistently. Whenever possible, project activities are being started early and ahead of the project schedule to hedge against risks associated with tasks not getting completed on time. A conservative guidance on the project schedule as well as the overall CIJIMS Project remains intact as the project kicks off the fourth quarter. For any questions, comments or concerns regarding this Project Quarterly Performance Report, please contact Steve Pontius. Respectfully submitted, Steve Pontius AMCAD ®I "Technology I Innovation I Progress Program Manager I AMCAD Justice Solutions 6oz.908.9856 - Cell 16 { \,(01. /7 FISCAL YEAR 2013 EMERGENCY MANAGEMENT PERFORMANCE GRANT APPLICATION TDEM -17 10/12 Mail completed forms and application materials to: Grant Coordinator Office of Management and Budget Texas Division of Emergency Management Texas Department of Public Safety PO Box 4087 Austin, TX 78773 -0223 Page 1 of 1 1. APPLICANT NAME (Jurisdiction): Brazos County 2. COUNTY: Brazos 3. DISASTER DISTRICT: 2 -D 4. EMPG STATUS: X Current EMPG Program participant ❑ New EMPG Program applicant 5. PROGRAM PARTICIPANTS: (List all jurisdictions that are participants in your emergency management program. Identify any jurisdictions that have joined or withdrawn from your program in the last year.) Brazos County, City of Bryan, City of College Station, City of Kurten, City of Wixon Valley, Texas A &M University 6. CHECKLIST OF APPLICATION ATTACHMENTS: (See the FY 2013 Emergency Management Performance Grant (EMPG) Guide for information on completing these forms.) X Designation of Grant Officials (TDEM -17B) X Statement of Work & Cumulative Progress Report (TDEM -17A) - This form shall be signed by the EMC X EMPG Staffing Pattem (TDEM -66) - The Authorized Official shall sign this form X Application for Federal Assistance (TDEM -67) -The Authorized Official shall sign this form X EMPG Staff Job Description (TDEM -68) - A current job description is required for each staff member listed in the FY 2013 EMPG Staffing Pattem (TDEM -66) X FEMA Form 20 -16 Summary Sheet for Assurances & Certifications - Shall be signed by an Authorized Official Attached: X FEMA Form 20 -16A, Assurances — Non - Construction Programs X FEMA Form 20 -16C, Certifications Regarding Lobbying, Debarment, Suspension, & Other Responsibility Matters; and Drug -Free Workplace Requirements X FEMA Form SF LLL, Disclosure of Lobbying Activities - Signed by the Authorized Official required only if the applicant performs lobbying to influence federal actions X Direct Deposit Authorization (form 74 -146) or Application for Payee ID Number (form AP -152) - The Grant Financial Officer shall sign this form X Travel Policy Certification (TDEM -69) - The Grant Financial Officer shall sign this form 7. CERTIFICATION: This Application, together with the approved EMPG Stateme t of Work & Cumulative Progress Report DEM -17 , cons - the annual work plan for the emergency managem - • p • •; =m whose participants are listed above. The un • : sign • agree to ex - eir best efforts to accomplish all activities Hs : d i the - tatement of Work & Cumulative Progress Repo app . ved by the Te „ Division of Emergency Management. `�. � f ► y/i 3 i2 0 Authorized Official ate ' Emerge _ cy Management Coordinator Date (Original Signature) (Original Signature) Printed Name: Printed Name: Duane Peters Chuck Frazier TDEM -17 10/12 Mail completed forms and application materials to: Grant Coordinator Office of Management and Budget Texas Division of Emergency Management Texas Department of Public Safety PO Box 4087 Austin, TX 78773 -0223 Page 1 of 1 FISCAL YEAR 2013 DESIGNATION OF EMPG GRANT OFFICIALS /7z/ APPLICANT NAME (Jurisdiction): Brazos County EMERGENCY MANAGEMENT COORDINATOR* NAME X Mr. ❑ Ms. Chuck Frazier •If newly appointed, attach form DEM -147 Official Mailing Address Please include mail stop code Brazos County Emergency Management 110 N. Main St., Suite 100 Bryan, TX 77803 Daytime Phone Number (979) 821 -1010 Fax Number (979) 393 -9922 E -mail Address cfrazierbrazoscountvtx.gov FINANCIAL OFFICER (CANNOT BE EMC) GRANT NAME ❑ Mr. X Ms. Katie Conner Title Brazos County Auditor Official Mailing Address Please include mail stop code. Brazos County Auditor's Office 200 South Texas Ave., Suite 218 Bryan, TX 77803 Daytime Phone Number (979) 361 -4359 Fax Number (979) 361 -4188 E -mail Address kconner nbrazoscountvtx.gov AUTHORIZED OFFICIAL (MAYOR, COUNTY JUDGE, CITY MANAGER) NAME X Mr. ❑ Ms. Duane Peters Title Brazos County Judge Official Mailing Address Please include mail stop code. Brazos County Judge's Office 200 South Texas Ave., Suite 332 Bryan, TX 77803 Daytime Phone Number (979) 361 -4102 Fax Number (979) 361 -4503 E -mail Address dpetersj brazoscountvtx.QOV TDEM -17B Page 1 of 1 11/12 /7z/ FISCAL YEAR 2013 EMPG STATEMENT OF WORK & CUMULATIVE PROGRESS REPORT APPLICANT NAME (Jurisdiction): Brazos County Submitted By Document Statement of Work Progress Report #1 Chuck Frazier Date TDEM Review By 1/15/13 Progress Report #2 TASK 1 —WORK PLAN & SEMIANNUAL PROGRESS REPORT Date Our jurisdiction will submit an EMPG Application, two Progress Reports, and four Quarterly Financial Reports Our jurisdiction has appointed a NIMSCAST point of contact, established a NIMSCAST account, and is 100% compliant with FY 2009 NIMSCAST objectives and metrics ❑ This Progress Report # 1 is being submitted to the TDEM Preparedness Section Progress Report #1 ❑ First & Second Quarter Financial Reports have been submitted to TDEM Support Services ❑ This Progress Report # 2 is being submitted to the TDEM Preparedness Section Progress Report #2 ❑ Third & Fourth Quarter Financial Reports have been submitted to TDEM Support Services TASK 2 —LEGAL AUTHORITIES FOR EMERGENCY MANAGEMENT PROGRAM Our jurisdiction will maintain current legal documents establishing our emergency management program X Our NIMSCAST account is 100% compliant with all objectives and metrics X Our TRRN registration completed and resources entered X Our legal documents are current & on file with TDEM; no additional action is required Work Plan ❑ Our jurisdiction will prepare or update & submit to TDEM: ❑ Commissioner's Court Order # ❑ City Ordinance(s) for ❑ Updated Joint Resolution dated: ❑ NIMS Adoption dated: X Wo rk Plan ❑ Pr ❑ Pr X Wo ❑ Progress Report #1 October 1 — March 31 ❑ Our NIMSCAST account is 100% compliant with all objectives and metrics ❑ Our TRRN registration completed and resources entered ❑ Our legal documents are current & on file with TDEM, no additional action is required ❑ Our jurisdiction completed & submitted to TDEM: ❑ Commissioner's Court Order # ❑ City Ordinance(s) for: ❑ Updated Joint Resolution dated: ❑ NIMS Adoption dated: ❑ Progress Report #2 April 1- September 30 ❑ Our NIMSCAST account is 100% compliant with all objectives and metrics ❑ Our TRRN registration completed and resources entered ❑ Our legal documents are current & on file with TDEM, no additional action is required ❑ Our jurisdiction completed & submitted to TDEM: ❑ Commissioner's Court Order # ❑ City Ordinance(s) for ❑ Updated Joint Resolution dated: ❑ NIMS Adoption dated: TDEM -17A 11/2012 Mail completed form to: Page 1 of 6 Grant Coordinator Office of Management and Budget Texas Division of Emergency Management Texas Department of Public Safety P 0 Box 4087 Austin, TX 78773 -0223 cl 171 /413 X Work Plan ❑ Progress Report #1 October 1 — March 31 TASK 3- PUBLIC EDUCATION /INFORMATION X Option 1: Our jurisdiction will conduct 30 hours of hazard awareness activities for local citizens — OR A COMBINATION OF - ❑ Option 2: Our jurisdiction will prepare & distribute public education /information materials to a substantial portion of the community. In the space below, describe the materials to be distributed: "You may provide a combination of both options. ❑ Our jurisdiction completed the following hazard awareness and /or public education /information activities: ❑ No Task 3 progress was made this report period. ❑Progress Report #2 April 1 — September 30 X Work Plan ❑ Our jurisdiction completed the following hazard awareness and /or public education /information activities: ❑ No Task 3 progress was made this report period. TASK 4- EMERGENCY MANAGEMENT PLANNING DOCUMENTS ❑ Progress Report #1 October 1 — March 31 ❑ Progress Report #2 April 1 — September 30 X Our jurisdiction reviewed our emergency management plan & annexes for currency and NIMS compliance X Our emergency management plan and all annexes are current and NIMS compliant X We will develop, update, or change these planning documents: ❑ Basic Plan Annexes: ❑A ❑B. ❑C 00 ❑E OF 00 ❑H 01 X -J OK ❑L ❑M ON 00 X -P OQ OR X -S X -T DU DV ❑ Other documents: NOTE: Plans & annexes dated prior to September 30, 2008 must be revised or updated this year. All Plans and Annexes must be NIMS compliant. ❑ Our jurisdiction reviewed our emergency management plan & annexes for currency and NIMS compliance ❑ Our emergency management plan and all annexes are current and NIMS compliant ❑ We updated by revision or change these planning documents: ❑ Basic Plan Annexes: ❑A ❑B ❑C ❑D ❑E OF DG ❑H 01 DJ OK ❑L ❑M ON 00 ❑P ❑Q OR ❑S ❑T ❑U DV ❑Other documents: ❑ Our jurisdiction reviewed our emergency management plan & annexes for currency and NIMS compliance ❑ Our emergency management plan and all annexes are current and NIMS compliant ❑ We updated by revision or change these planning documents: ❑ Basic Plan Annexes: ❑A ❑B ❑C ❑D ❑E OF ❑G ❑H 01 ❑J OK ❑L OM ON 00 ❑P OQ OR ❑S ❑T ❑U DV ❑ Other documents: TDEM -17A 11/2012 Page 2 of 6 TASK 5— TEP, NOTIFICATION AND EXERCISE PARTICIPATION X Work Plan Performance Period Fiscal Year 2013 (October 1, 2012 - September 30, 2013) Training and Exercise Plan Each jurisdiction must develop and submit a multi -year Training and Exercise Plan (TEP), not less than three years, to the TDEM Exercise Unit @ TDEM.EXERCISES(dos.texas.aov Each jurisdiction must submit the Pre - Exercise Notification Form to.the TDEM Exercise Unit not less than 45 days prior to a planned exercise event. Each jurisdiction must submit an After Action Report (AAR) and Improvement Plan (IP) for a minimum of two (2) discussion-based exercises and one (1) operations -based exercise. All AARs/lPs all exercise activities to the TDEM Exercise unit not more than 45 days after the conclusion of the exercise. .Real world events are currently allowed. NOTE: A Full -Scale exercise must be conducted every three (3) years. REQUIRED EXERCISE SCHEDULE Exercise Type X Discussion Based X Discussion Based ❑ Operational Based X Real World Event ❑ Full Scale Exercise Name & Exercise Date Airplane crash on campus — Feb.13 Annex workshop — Sept. 13 Quarter of Year 01 X2 ❑3 ❑4 01 02 ❑3X4 Texas A &M Bomb Threat — 10/19/12 0 ❑2 ❑3 ❑4 X1 02 0304 01 ❑2 ❑3 ❑4 Our last Full -Scale exercise was conducted on (date): 10/28/10 (AO) ❑ Progress Report #1 October 1 — March 31 We conducted the following exercises and provided submitted: documentation to TDEM: Name of Submitter: EMPG Funded Y/N Exercise Name 1 Exercise Date Exercise Type ❑ Discussion ❑ Discussion ❑ Operation ❑ Real World Event ❑ Full Scale ❑ Progress Report #2 April 1 — September 30 ❑ Our jurisdiction completed NO exercise and did not request credit for an real world event ❑ Exercise approved documentation attached We conducted the following exercises and provided d documentation to TDEM: Name of Submitter: Date Exercise Name 1 Exercise Date Exercise Type 1 EMPG Funded YIN ❑ Discussion ❑Discussion ❑ Operation ❑ Real World Event ❑ Full Scale TDEM -17A 11/2012 ❑ Our jurisdiction completed NO exercise and did not request credit for an real world event ❑ Exercise approved documentation attached erg. _/.47' Page 3 of 6 X Work Plan TASK 6- TRAIN1NG FOR EMERGENCY MANAGEMENT PERSONNEL ALL EMPG - funded emergency management personnel will participate in the following training during FY 2013: Course Name or Number Position & Name Chuck Frazier, EMC Chuck Frazier, EMC Chuck Frazier, EMC Michele Meade, Deputy EMC Michele Meade, Deputy EMC Michele Meade, Deputy EMC Michele Meade, Deputy EMC Michele Meade, Deputy EMC ❑ Progress Report #1 October 1 — March 31 IS -130, Exercise Evaluation & Improvement Planning E -104, Exercise Design @ EMI, applied, not yet accepted E -948, Situational Awareness and Common Op. Picture IS- 910.a, EM Preparedness Fundamentals G- 393/557/270.4, APS Texas Academy G -191, ICS /EOC Interface (in Austin) G -361, Flood Fight Operations (In College Station) H -100, Hazmat Awareness Emergency management personnel completed the following training and documentation is attached: Position & Name ❑ Progress Report #2 April 1 — September 30 Course Name or Number Date Completed ❑ No training took place this report period. Emergency management personnel completed the following training and documentation is attached: Position & Name TDEM -17A 11/2012 Course Name or Number Date Completed ❑ No training took place this progress report period. Pg. / Page 4 of 6 TASK 7— EMERGENCY MANAGEMENT TRAINING FOR OTHER PERSONNEL Our jurisdiction will conduct or arrange emergency management related training for elected officials, other local officials, & support agencies. The following formal training courses were taught or contracted: Course Title ( Class Description [ # Trained X Work Plan ❑ Progress Report #1 October 1 — March 31 Date ❑Progress Report #2 April 1 — September 30 g took place this progress report period. The following formal training courses were taught or contracted: Course Title I Class Description J # Trained ❑ No trainin Date g took place this progress report period. TASK 8— EMERGENCY MANAGEMENT ORGANIZATIONAL DEVELOPMENT Our jurisdiction will participate in the following emergency management organizational development activities: Brazos Valley Homeland Security Advisory Committee (HSAC); Brazos County Local Emergency Planning Committee (LEPC); EMAT Symposium (Michele Meade will attend); National Hurricane Conference; See note on page 6 regarding Texas Emergency Management Conference; X Work Plan CI No trainin ❑ Progress Report #1 October 1 — March 31 Our jurisdiction completed the following staff development activities: ❑Progress Report #2 April 1 — September 30 • TDEM -17A 11/2012 Our jurisdiction completed the following staff development activities: Page 5 of 6 APPLICANT NAME: Brazos County REMARKS (Use an Additional Sheet if Necessary) We will not be attending the Texas Emergency Management Conference this year due to a scheduling conflict. The Texas EM Conference was scheduled for the same week as the National Hurricane Conference and we had already paid registration and would forfeit (one night) hotel rate for the NHC. TDEM -17A 11/2012 Page 6 of 6 FISCAL YEAR 2013 EMPG STAFFING PATTERN 1. APPLICANT NAME (as is appears on EMPG application) County 2. COUNTY Brazos 10. PART -TIME EMPLOYEES Brazos 3. FULL -TIME EMPLOYEES (including those who work all or only a portion of their time in emergency management duties) 4. Gross Annual Salary 5. Gross Annual Benefits 6. Gross Salary & Benefits (4+5) 7. % Work in EM Duties 8. Salary & Benefits for EM (6x7) 9. Est EM Travel Costs Name: Chuck Frazier 63,750.00 22,241.00 85,991.00 100% 85,991.00 4,000.00 Position: Emergency Management Coordinator Name: Michele Meade 46,250.00 18,492.00 64,742.00 100% 64,742.00 4,000.00 Position: Deputy Emergency Management Coordinator Name: Position: Name: 0.00 0 0.00 0.00 Position: Name: Position: 0.00 0.00 Position: Name: 0.00 0.00 0 Name: 0.00 Position: Name: 0.00 0.00 0 Position: 0.00 Position: Name: 0.00 0 0.00 0.00 Name: Position: A. SUBTOTAL: _ ,�; •..,,, • „I'' • ? ,.,. .. -...t.1- 150,733.00 8,000.00 -_ .. CERTIFICATION: I certify that no individual listed a holds an ele • o 'ue. Signature of Authorized Official Printed name of Authorized Official: Duane Peters TDEM -66 12/2012 Date Signed: January 15, 2013 Page 1 of 1 10. PART -TIME EMPLOYEES 11. % of Full Time 12. Gross Annual Salary 13. Gross Annual Benefits 14. Gross Salary & Benefits (12 +13) 15. % Work in EM Duties 16. Salary & Benefits for EM (14x15) 17. Est EM Travel Costs Name: 0.00 0.00 Position: Name: 0.00 0.00 Position: Name: 0.00 0.00 Position: Name: 0.00 0.00 Position: Name: 0.00 0 0.00 Position: Name: 0.00 0 0.00 Position: Name: 0.00 0.00 Position: -_ .. _ . 0.00 0.00 B. SUBTOTAL: " .,.•„ .. , TOTAL: 18. 150,733.00 19. 8,000.00 CERTIFICATION: I certify that no individual listed a holds an ele • o 'ue. Signature of Authorized Official Printed name of Authorized Official: Duane Peters TDEM -66 12/2012 Date Signed: January 15, 2013 Page 1 of 1 FISCAL YEAR 2013 APPLICATION FOR FEDERAL ASSISTANCE (Instructions on Reverse) TDEM -67 [VOL /7,1 Pg /✓ Page 1 of 2 10/12 NAME OF PROGRAM/ ASSISTANCE: EMERGENCY MANAGEMENT PERFORMANCE GRANT (EMPG) 1. CFDA NUMBER: 97.042 2. APPLICANT STATUS: New Applicant ❑ Renewal X 3. FEDERAL FISCAL YEAR: FY 2013 4. START DATE: OCTOBER 1, 2012 5. END DATE: SEPTEMBER 30, 2013 6. APPLICANT INFORMATION a. Legal Name of Applicant Organization (as it appears on the EMPG Application (TDEM -17): Brazos County b. Name & Telephone Number of Emergency Management Coordinator: Chuck Frazier 979 -821 -1010 c. Mailing Address: 110 N. Main Street, Suite 100 Bryan, TX 77803 Employer Identification Number/Tax ID# 746000433 d. Physical Address (if different from Mailing Address): Same as mailing address 7. EMPG PERSONNEL SUMMARY (include only those staff that will be paid with EMPG funds): a. Number of EMPG Staff & Percentage of Time Worked in Emergency Management Duties: # Staff Percent # Staff Percent # Staff Percent 1) Full Time: 2 100% 2) Part Time b. Total Number of EMPG- Funded Personnel: 2 8. ESTIMATED EXPENSES: a. Salary & Benefits (from line 18, form TDEM -66) 150,733 b. Travel Expenses (from line 19 form TDEM -66) 0,733 c. Other Expenses (from section 11 on reverse) 75,829 d. Total Expenses (A + B + C) 27 5,829 234,562 e. Federal Share (D x .50) Note: If you cannot meet the cash match requirement. check the box below and attach a match proposal as specified in Section 2 of the Local Emergency Management Performance Grant Guide. TDEM must review and approve any exceptions made to the cash match requirement at the time of application. • Cash Match Exception Requested 9. CERTIFICATION: I certify that to the best of my knowledge and belief this application and its attachments are true and correct. a. Typed Name of Authorized Official: Duane Peters b. Title of Authorized Official: ty Judge c. Original Signature of Authorized Official: d. Date Signed: kJ,— 1115/13 TDEM -67 [VOL /7,1 Pg /✓ Page 1 of 2 10/12 INSTRUCTIONS 1. Except as indicated below, entries are self - explanatory. 2. Item 7A: Enter the legal name of your jurisdiction. Your entry should match the Applicant Name used on the EMPG Program Application (TDEM -17). 3. Item 8A: Indicate the number of full -time employees who work specific percentages of time in emergency management duties. Example: 1 staff @ 100 percent, 2 staff @ 50 percent. Also indicate the number of part - time employees. Include only staff members whose salary and benefits will be supported by EMPG funding. The data in this section should agree with the information included on the EMPG Staffing Pattern (TDEM -66). 4. Item 10 A, B, & C. This form must be signed by an Authorized Official, who is a person authorized by the goveming body of the jurisdiction to apply for grants and accept grants and execute agreement and contracts on behalf of the jurisdiction. Authorized Officials are County Judges, Mayors, and many City Managers — not Emergency Management Coordinators. 11. OTHER ALLOWABLE EXPENSES: Describe the other allowable expenses of your emergency management program that you are requesting be supported by EMPG funding and provide an estimate of the amount of those expenses. These costs must comply with 2 CFR, Part 225, Cost Principles for State. Local, and Indian Tribe Governments (OMB Circular A -87). Salaries and expenses for elected officials are not allowed. Continue on a separate sheet if necessary. Transfer the Total calculated below to line 9c on the front of this form. To determine if an expense is allowable under the EMPG program, refer to the DHS Authorized Equipment List (AEL) available on the Responder Knowledge Base at https : / /www.rkb.us/contentdetail.cfm ?content id= 210237 &GetAELSELCats =1. You must be a registered user to access this listing. E t List (AEL) for expenses listed below. Please reference the appropriate Authorized muipmen Specific Description of Expense (Descriptions must be specific — do not use broad or general categories, such as operating or administrative expenses) Estimated Amount Office Equipment 100 Office Supplies 400 Advertising /Legal Notices 125 Telephone System and Long Distance 3,700 Conference and Seminar Fees 2,000 Professional Fees and Dues 300 Rental and Office Space 59,854 Copier/Printer 300 Subscriptions and Publications (database updates) 1,500 Training 300 Equipment Maintenance 1,350 Computer Contracts (WebEOC and Cassidian) 4,500 Radio Maintenance 1,400 Total 75,829 TDEM -67 10/12 Page 2 of 2 EMPG STAFF JOB DESCRIPTION Jurisdiction Name Staff Member Name Chuck Frazier Position Title Description Prepared By Date Prepared 1 Emergency Management Coordinator Brazos County Human Resource Department Brazos County September 5, 2012 JOB DESCRIPTION X Current Job Description Attached See Below A. Provide a general description of the duties performed by this staff member. B. If this staff member performs both emergency management duties and other duties, identify the specific emergency management duties performed. TDEM-68 10/12 Retain a copy of this description for future use. vol, _ Pg. Brazos County Job Description Last Updated: 9/5/12 Template Revision 1.208/15/2012 Class Number: 1 1901 Title: Emergency Management Coordinator Pay Group: 1 28 Department: Emergency Management , Supervision Count Y Judge FLSA Status: I Exempt Reports To: Approved Date: 1 10/1/12 EEOC Category: Professionals General Summary: to May be called out at any time to respond to emergencies within Brazos County and to other emergencies requiring a regional response; responds hazardous material spills as requested to document and monitor cleanup operations and coordinate with state regulatory agencies; identify needed modifications and maintain the inter - jurisdictional emergency management plan for Brazos County; monitor severe weather situations that could affect Brazos County; perform hazard analysis and hazard vulnerability studies; identify hazard mitigation projects and coordinate hazard mitigation activities; write Emergency Management related grants and reimbursement program requests; prepare departmental budget; prepare the annual work plan for the Emergency Management department; prepare and present public awareness programs; prepare and conduct Emergency Management related training; and serve as liaison between Brazos County and other agencies. Essential Duties: Respond to May be called out at any time to respond to emergencies within Brazos County and to other emergencies requiring a regional response; hazardous material spills as requested to monitor cleanup operations and coordinate with state regulatory agencies; Review and update the inter - jurisdictional emergency management plan and annexes; Develop the annual work plan for the Emergency Management department; Serve on Brazos County Loss Control Committee and Brazos County Local Emergency Planning Committee; Organize and participate in required exercises and drills; Monitor severe weather systems that could affect Brazos County and coordinates damage assessment as needed; Prepare and submit required reports to the state; Write Emergency Management related grants and reimbursement program requests; Prepare departmental budget; Serve as liaison between county and responder groups, county and city department heads, and volunteer organizations; Maintain file of Tier II reports as submitted by hazardous materials storage sites and facilities within Brazos County; -Make presentations to schools and service clubs and develop public awareness presentations; Attends training courses and conferences as necessary to further education; and Perform general administrative duties, including making copies, typing letters and memorandums on the computer, filing correspondence and other reports, delivering and picking up printing projects, faxing documents, preparing mailing labels, and obtaining office supplies. Other Duties as assigned. (1 %) Supervision Received: Given: Supervises departmental employee(s), including assigning and reviewing their work and recommending personnel actions. 1 Education Required: Bachelor's degree in Emergency Management, Public Administration, or a related field, plus two years of emergency management experience; or any equivalent combination of education and experience which provides the required knowledge, skills, and abilities. Preferred: J Experience • Required: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and /or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Preferred: Certificates, Licenses, Registrations Required: Valid Texas motor vehicle's license. Preferred: Vol. /, Physical Demands Typical: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and anus; and talk and hear. The employee frequently is required to stand and walk; The employee must occasionally lift and /or move objects weighing up to 50 pounds, such as emergency management equipment, files, stacks of records, or other similar objects. Specific vision abilities required by this job include close vision, and ability to adjust focus. Knowledge, Skills, & Abilities Typical: Supervisory techniques; budgetary techniques; personnel policies and procedures; standard office practices; and emergency management statutes and procedures. Supervise and motivate employees; establish and maintain effective working relationships with county employees, representatives of govemmental agencies, and the general public; communicate effectively, both orally and in writing; operate standard word processing and spreadsheet software; operate emergency management equipment safely; read, interpret, and develop standard policies and procedures; and analyze and interpret data. Work Environment Typical: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The employee must frequently work closely with others as part of a team, perform multiple tasks simultaneously, and change tasks. EMPG STAFF JOB DESCRIPTION Jurisdiction Name Brazos County Staff Member Name Michele Meade Position Title Deputy Emergency Management Coordinator Description Prepared By Brazos County Human Resource Department Date Prepared September 5, 2012 _ JOB DESCRIPTION X Current Job Description Attached ❑ See Below A. Provide a general description of the duties performed by this staff member. B. If this staff member performs both emergency management duties and other duties, identify the specific emergency management duties performed. TDEM -68 10/12 etain a copy of this description for future use. Vol. Pg. /5:-5 j Brazos County Job Description Last Updated: 9/5/12 Template Revision 1.2 08/15/2012 Class Number: 1904 Title: Deputy Emergency Management Coordinator Pay Group: 18 Department: Emergency Management FLSA Status: Nonexempt Reports To: Emergency Management Coordinator [Approved Date: 10/1/12 EEOC Category: Professional General Summary: Assists the Emergency Management Coordinator (EMC) as needed with any or all departmental duties; may be called out at any time to respond to emergencies within Brazos County and to other emergencies requiring a regional response; responds to hazardous material spills as required to document response actions, monitor cleanup operations and coordinate with state regulator agencies; assists the EMC with maintenance of the inter - jurisdictional emergency management plan for Brazos County; monitors severe weather situations that could affect Brazos County; assists the EMC with Emergency Management related grants and reimbursement programs and with distribution of grant - funded equipment to responder agencies; assists the EMC with preparation of the departmental budget; assists the EMC with preparation of the annual work plan for Emergency Management department; prepares and presents public awareness programs; prepares and conducts Emergency Management related training; attends meetings with, and in the absence of the EMC; maintains a directory of available resources; and facilitates updates to the database for the emergency notification system and oversees maintenance and operation of the emergency notification system. Essential Duties: Other duties may be assigned. Assists the Emergency Management Coordinator (EMC) as needed with any or all departmental duties; May be called out at any time to respond to emergencies within Brazos County and to other emergencies requiring a regional response; Respond to hazardous material spills as requested to document response actions, monitor cleanup operations and coordinate with state regulatory agencies. Assists the EMC with maintenance of the inter - jurisdictional emergency management plan for Brazos County; Assists the EMC with preparation of the departmental budget; Assists the EMC with Emergency Management related grants and reimbursement programs; Facilitate updates to the database for the emergency notification system and oversees maintenance and operation of the emergency notification system. Maintain a directory of available resources. Attend training courses and conferences on EM. Assist in planning and conducting emergency'exercises. Develop and maintain budget spreadsheet to monitor department status. Perform general administrative work, including making copies and faxing documents. May be required to work overtime or irregular hours if necessary. Other Duties as assigned. (1 %) Supervision Received: Given: This is a non - supervisory position. Education Required: Bachelor's degree In Emergency Management, Public Administration, or a related field; or any equivalent combination of education and experience which provides the required knowledge, skills and abilities. Preferred: Experience • Required: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Preferred: _I Certificates, Licenses, Registrations Required: Valid Texas motor vehicle operator's license. i • Preferred: l Vol. /%9 pg._ _�_ Physical Demands Typical: The physical demands here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle or feel; reach with hands and arms; and talk and hear. The employee frequently is required to stand and walk. The employee must occasionally lift and /or move objects weighing up to 20 pounds, such as files, stacks of records, or other similar objects. Specific vision abilities required by this job include close vision, and ability to adjust focus. Knowledge, Skills, & Abilities Typical: Emergency response actions; personnel policies and procedures; and standard office practices. Establish and maintain effective working relationships with county employees, representatives of govemmental agencies and the general public; communicates effectively, both orally and in writing; operate standard word processing and spreadsheet software; and read and interpret emergency management policies and procedures. Work Environment Typical: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The employee must frequently perform multiple tasks simultaneously, change tasks, perform tedious exacting work, and work closely with others as part of a team. Vol. / %t_.Pg. /y(7___ FEDERAL EMERGENCY MANAGEMENT AGENCY SUMMARY SHEET FOR ASSURANCES AND CERTIFICATIONS 1 O.M.B. No. 3067 -0206 Expires February 28, 2007 FOR FY 2013 CA FOR (Name of Applicant) Brazos County Emergency Management This summary sheet includes Assurances and Certifications that must be read, signed, and submitted as a part of the Application for Federal Assistance. An applicant must check each item that they are certifying to: Part I FEMA Form 20 -16A, Assurances - Nonconstruction Programs Part II ❑ FEMA Form 20 -16B, Assurances - Construction Programs Part III Part IV FEMA Form 20 -16C, Certifications Regarding Lobbying; Debarment, Suspension, and Other Responsibility Matters; and Drug -Free Workplace Requirements SF LLL, Disclosure of Lobbying Activities (If applicable) As the duly authorized representative of the applicant, I hereby certify that the applicant will comply with the identified attached assurances and certifications. Duane Peters County Judge Typed Name of Authorized Representative Title . �.+Lc Signature of Au January 15, 2013 rized Representative Date Signed NOTE: By signing the certification regarding debarment, suspension, and other responsibility matters for primary covered transaction, the applicant agrees that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by FEMA entering into this transaction. The applicant further agrees by submitting this application that it will include the clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion -Lower Tier Covered Transaction," provided by the FEMA Regional Office entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions. (Refer to 44 CFR Part 17.) Paperwork Burden Disclosure Notice "Public reporting burden for this form is estimated to average 1.7 hours per response. Burden means the time, effort and financial resources expended by persons to generate, maintain, retain, disclose, or to provide information to us. You may send comments regarding the burden estimate or any aspect of the form, including suggestions for reducing the burden to: Information Collections Management, Federal Emergency Management Agency, 500 C Street, SW, Washington, DC 20472, Paperwork Reduction Project (3067- 0206). You are not required to respond to this collection of information unless a valid OMB control number appears in the upper right comer of this form. Please do not send your completed form to the above address. FEMA Form 20-16, FEB 01 J FEDERAL EMERGENCY MANAGEMENT AGENCY ASSURANCES- NON - CONSTRUCTION PROGRAMS Note: Certain of these assurances may not be applicable to your project or program. If you have any questions, please contact the awarding agency. Further, certain Federal awarding agencies may require applicants to certify to additional assurances. If such is the case, you will be notified. As the duly authorized representative of the applicant, 1 certify that the applicant: 1. Has the legal authority to apply for Federal assistance, and the institutional, managerial and financial capability (including funds sufficient to pay the non - Federal share of project costs) to ensure proper planning, management and completion of the project described in this application. 2. Will give the awarding agency, the Comptroller General of the United States, and if appropriate, the State, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the award; and will establish a proper accounting system In accordance with generally accepted accounting standards or agency directives. 3. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal gain. 4. Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency. 5. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. Section 4728 -4763) relating to prescribed standards for merit systems for programs funded under one of the nineteen statutes or regulations specified in Appendix A of OPM's Standards for a Merit System of Personnel Administration) 5 C.F.R. 900, Subpart F). 6. Will comply with all Federal statutes relating to nondiscrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88 -352) which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. Sections 1681 -1683, and 1685- 1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. Section 794), which prohibits discrimination on the basis of handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. Sections 6101- 6107), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92 -255), as amended, relating to nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91 -616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (g) Sections 523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. 290 -dd -3 and 290- ee-3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title VIII of the Civil Rights Acts of 1968 (42 U.S.C. Section 3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; (i) any other nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is being made; and (j) the requirements of any other nondiscrimination statute(s) which may apply to the application. 7. Will comply, or has already complied, with the requirements of Title II and 1II of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91 -646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal or Federally assisted programs. These requirements apply to all interest in real property acquired for project purposes regardless of Federal participation in purchases. 8. Will comply with provisions of the Hatch Act (5 U.S.C. Sections 1501 -1508 and 7324 -7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. 9. Will comply, as applicable, with the provisions of the Davis -Bacon Act (40 U.S.C. Sections 276a to 276a- 7), the Copeland Act (40 U.S.C. Section 276c and 18 U.S.C. Sections 874), and the Contract Work Hours and Safety Standards Act (40 U.S.C. Sections 327 -333), regarding labor standards for federally assisted construction subagreements. 10. Will comply, if applicable, with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93 -234) which requires recipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is 810,000 or more. FEMA Form 20 -16A, JUN 94 11. Will comply with environmental standards which may be prescribed pursuant to the following: '(a) institution of environmental quality control measures under the National. Environmental Policy Act of 1969 (P.L. 91 =190) and Executive Order (EO) 11514; (b) notification of violating, facilities pursuant to EO 11738; .(c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in floodplains'in accordance with EO 11988;.(e) assurance of project consistency with the approved State management program developed under the Coastal ZoneManagement Act of 1972 (16 U.S.C. Section 1451 et seq.); (0 conformity of Federal actions to State (Clean Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.SC.Section 7401 et seq.); (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended, (P.L. 93 -523); and (h) protection of endangered species under the Endangered Species Act of 1973, as amended, (P.L. 93 -205). 12. Will comply With the Wild and Scenic Rivers 'Act of 1968 (16 U.S.C.. Section 1271 et seq.) related to protecting components or potential components'of the national wild and scenic rivers system. 13. Will assist the awarding agency in assuring compliance with Section 106,of the National Historic Preservation Act of 1966, as amended (16 ;U.S:C. 470), EO 11593 (identification •and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. 469a-1 et.seq.). 14. Will comply with P.L. 93 -348 regarding the protection of human subjects involved in research, development, and related activities supported by this award of assistance. 15. Will comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89 -544, as amended, 7 U.S.C. 2131 et seq.) pertaining to the care, handling, and treatment of warm blooded animals • held for research, teaching, or other activities supported by this award of assistance.. 16: Will comply with the Lead -Based Paint Poisoning Prevention Act (42 U.S.C. Section 4801 et seq.) which prohibits the use of lead based paint in construction or rehabilitation of residence structures. 17. Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act of 1984. 18. Will comply with all applicable requirements of all other Federal laws, executive orders, regulations and policies governing this program. 19. It will comply with the minimum wage and maximum hours provisions of the Federal Fair Labor Standards Act (29 U.S.C. 201), ,as they apply to employees of institutions of higher education, hospitals, and other non - profit organizations. ' . FEMA Form20 -16A (BACK) FEDERAL EMERGENCY MANAGEMENT AGENCY CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS; AND DRUG -FREE WORKPLACE REQUIREMENTS Applicants should refer to the regulations cited below to determine the certification to which they are required to attest. Applicants should also review the instructions for certification included in the regulations before completing this form. Signature on this form provides for compliance with certification requirements under 44 CFR Part 18, "New Restrictions on Lobbying; and 28 CFR Part 17, "Government -wide Debarment and suspension (Nonprocurement) and Government -wide Requirements for Drug -Free Workplace (Grants)." The certifications shall be treated as a material representation of fact upon which reliance will be placed when the Federal Emergency Management Agency (FEMA) determines to award the covered transaction, grant, or cooperative agreement. 1. LOBBYING A. As required by section 1352, Title 31 of the U.S. Code, and implemented at 44 CFR Part 18, for persons entering into a grant or cooperative agreement over $100,000, as defined at 44 CFR Part 18, the applicant certifies that: (a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of congress, or an employee of a Member of Congress in connection with the making of any Federal grant, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal grant or cooperative agreement; (b) If any other funds than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or an employee of Congress, or employee of a member of Congress in connection with this Federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form LLL, "Disclosure of Lobbying Activities," in accordance with its instructions; (c) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subgrants, contracts under grants and cooperative agreements, and subcontract(s) and that all subrecipients shall certify and disclose accordingly. 13 Standard Form LLL, "Disclosure of Lobbying Activities" attached. (This form must be attached to certification if nonappropriated funds are to be used to influence activities.) 2. DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS (DIRECT RECIPIENT) As required by Executive Order 12549, Debarment and Suspension, and implemented at 44 CFR Part 67, for prospective participants in primary covered transactions, as defined at 44 CFR Part 17, Section 17.510 -A. The applicant certifies that it and its principals: (a) Are not presently debarred, suspended, proposed for debarment, . declared ineligible, sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal department or agency; (b) Have not within a three -year period preceding this application been convicted of ar had a civilian judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or perform a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and (d) Have not within a three -year period preceding this application had one or more public t ransactions (Federal, State, or local) terminated for cause or default; and B. Where the applicant is unable to certify to any of the statements in this certification, he or shall shall attached an explanation to this application. 3. DRUG -FREE WORKPLACE (GRANTEES OTHER THAN INDIVIDUALS) As required by the Drug -Free Workplace Act of 1988, and implemented at 44 CFR Part 17, Subpart F, for grantees, as defined at 44 CFR Part 17, Sections 17.615 and 17.620: A. The applicant certifies that it will continue to privide a drug - free workplace by: (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions tht will be taken against employees for violation of such prohibition; (b) Establishing an on -going drug free awareness program to inform empoyees about: (1) The dangers of drug abuse in the workplace; (2) The grantee's policy of maintaining a drug -free workplace; (3) Any available drug counseling, rehabilitation, and employee assistance programs; and (4) the penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; FEMA Form 20 -16C, JUN 94 /G/ (c) Making it a requirement that each employee to be engaged in the performance of the grant ,to be given a. copy of the statement required by paragraph (a); (d) Notifying the employee in the statement.required.by paragraph (a) that, as a condition of employment under the grant, the employee will: (1) Abide by 4he terms of the statement; and (2) Notify the employee in writing of,hisor her conviction for a violation of a criminal drug •statute occurring in the workplace no later than five calendar days aftersuch conviction. . . (e) Notifying the agency, in writing, within 10.cilendar days after receiving notice under subparagraph (d)(2) from pan employee or otherwise receiving actual notice of such conviction:: Employers of convicted employees must provide notice, including position title, to the applicable FEMA awarding office; i.e., regional office or FEMA office. (f) Taking.one of the following actions, within 30 calendar days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted: (1) Taking.appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or • (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency. (g) Making a good faith effort to continue to maintain a drug free workplace through implementation of'paragraphs (a), (b), (c), (d), (e), and (f). 8. the grantee may insert in the space provided below the site(s) for the performance of work done in connection with the specific grant: Place of Performance (Street address, City, County, State, Zip code) Check Eif there are workplaces on file that are not identified here. Section 17.639 of the regulations provide that a grantee that is a..State may. elect to make one certification in each Federal fiscal year. A copy of which should be included with each application for FEMA funding. States and State agencies may elect to use a Statewide certification. FEMA'Form 20 -16C (BACK) • voL / -2 Pc ieez DISCLOSURE OF LOBBYING ACTIVITIES Complete this form to disclose lobbying activities pursuant to 31 U.S.C. 1352 Approved by OMB 0348-0046 1. Type of Federal Action: a. contract X b. grant 2. Status of Federal Action: X a. bid/offer /application b. initial award c. post -award 3. Report Type: filing change Change Only: quarter X a. Initial b. material For Material year c. cooperative agreement d. loan e. loan guarantee f. loan Insurance date of last report 4. Name and Address of Reporting Entity: Subawardee Tier , if known: 5. If Reporting Entity in No. 4 is Subawardee, Enter Name and Address of Prime: Brazos County Emergency Management 110 N. Main St., Suite 100 Bryan, TX 77803 Congressional District, if known: 17 Prime X Congressional District, if known: 17 6. Federal Department/Agency: FEMA 7. Federal Program Name/Description: EMPG CFDA Number, if applicable: 8. Federal Action Number, if known: 9. Award Amount, if known: $ 10. a. Name and Address of Lobbying Registrant (if individual, last name, first name, MI): NIA b. Individuals different (last name, NIA Performing Services (including address if from No. 10a) first name, M1): 11. Information requested through this form is authorized by title 31 U.S.C. section 1352. This disclosure of lobbying activities is a material representation of fact upon which reliance was placed by the tier above when this transaction was made or entered into. This disclosure is required pursuant to 31 U.S.C. 1352. This information will be reported to the Congress semi - annually and will be available for public inspection. Any person who fails to file the required disclosure shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Signature: Print Title: Telephone Name: Duane Peters County Judge, Brazos County No.: 979 - 381 -4101 Date: 1/15/2013 Federal 1188 tinfp :_ _ —zl -` , -:-• : r ' - '.. .. _•SStandard Authorized for local Reproduction Form LLL (Rev. 7 -97) ,foe /-Z Pg 3 lk;'- z'- 74-176 �.._.- .,. (Rer Vendor Direct Deposit / Advance Payment Notification Authorization This form may be used by vendors or individual recipients - to receive payments from the state of Texas by direct deposit - to change or cancel existing direct deposit information Transaction Type 2 O H U w m r Fes C,r.snn/:e :'s Use Gov I For stale Agency use ❑ Advance Payment Notification ❑ International Payments Verification ❑ Interagency Transfer [l� New setup (Sections 2.3. 4 and 5 - Sedion 6 15 optional) ❑ Change financial institution (Sections 2, 3. 4 and 5 • Section 6 is optional) ❑ Change account number (Sections 2. 3. 4 and 5- Section 6 is opttons4 I] Change account type (Sections 2.3.4 and 5 - Section 6 s octionaI ❑ Cancellation (Sections 2 and 4 - Sections 7 and 8 for state agency use) Payee Identification of 0 E co Social Security Number (SSN) or Employer Identification Number (EN) l 7 � 4 , 6 , 0 , 0 , 0 , 4 , 3 , 3 , , , feoresentowe name (opeonaft Donnie Fowler 1 Mall code i (lf not known, leave blank) , 0 , 3 , 8 . Payee name Musin MnGhil/0 Brazos County Phone a-enoer (opeonafl ( 979 ) 691 -2759 ext. 1 veto mamma mamma 1 361 -4340 ext. P1•.& ( ' n eef 979 ) men scams South Texas Avenue, Ste 240 ; Cty j Bryan Stae TX + UP wee I 77803 Financial Institution (Completion by financial institution is recommended.) ZRouting O UFrmrcmt y Financal I stit uton name Citibank Texas I City Stale i Bryan TX cant number (9 critsl 11,1t3,1i ,9,3,5,31-12: I Custom& accat.7el r.4.-mear rmanmum 17 Cn rxte: at 1 Type d a=1.01: 1 10,3,2,6,9,2,0,2,0,4, , 1 , L , 1 IVChecking ❑Savings feoresentowe name (opeonaft Donnie Fowler The ronnenstl Commercial Banking Officer Fnatlad vexesentatne sigtmture roPbonas1 Phone a-enoer (opeonafl ( 979 ) 691 -2759 ext. 1 veto mamma mamma Authorization for Setup, Changes or Cancellation (required) ' z 0 3 w co I authorize the Texas Comptroller of Public Accounts to deposit my payments from the state of Texas to my financial institution electronically. t understand that the Texas Comptroller of Public Accounts will reverse any payments made to my account in error. I further understand that the Texas Comptroller of PublicAccounts will comply at all times with the National Automated Clearing House Association's rules, (For further information On these rules. please contact your financial institutton.) St n g • • • PNtrea name I Dale Terri White i 1/11/12 here , 115L International Payfnents Verification (required) 1.) w v) Will these payments be forwarded to a financial institution outside the United States? 0 YES NO Authorization for Advance Payment Notification Setup (optional) SECTION 6 1 authorize the Texas Comptroller of PUbfCAccounts to send an email notification one business day prior to the payment- posting to my account. Cam= name ;Please pnnti Terri White I Correa.^, pnone =ree- 1 ( 979 ) 361 -4340 ext. Email access t,w, h, i t, e,@, c, o, ., b r a, z, o: s, . t, x, ., u, s, Cancellation by Agency (for state agency use) asawn y u : oats Authorized Signature (for state agency use) co 6 l= w CA sign 'c'u'r here r I Rate I 9tone mane ( ) : Agency manna- ext. Cammern \ Ir.!! Please return your completed form to: Po /6 " TRAVEL POLICY CERTIFICATION Jurisdiction Name: Brazos County X Check one of the two blocks .below This jurisdiction, :has no qualifying travel regulations. EMPG participants . requesting reimbursement for travel expenditures will do so in accordance with State of Texas travel regulations and reimbursement rates. as published by the Texas Comptroller: of Public Accounts. State *travel regulations are available at https: / /fmx. cpa. state tx: us/fmx/travel/textravel /index. php OR This jurisdiction has its own qualifying travel policy; a copy of which is attached. EMPG participants requesting reimbursement for travel expenditures will do so in accordance with that policy. Name of Grant Fin ancial Officer (Printed or Typed) Katie Conner, County Auditor Original Signature of Giant Financial Officer. Date Signed, 1/15/13 TDEM -69 10/12 i gin_ /GS BRAZOS COUNTY, TEXAS TRAVEL POLICY AND PROCEDURES POLICY PROCEDURES FOR COUNTY TRAVEL AND REIMBURSEMENT .BRAZOS COUNTY, TEXAS THE PURPOSE OF THIS POLICY AND RELATED PROCEDURES IS TO ESTABLISH AND STANDARDIZE AUTHORITY FOR USE OF COUNTY RESOURCES TO PAY FOR TRAVEL RELATED EXPENSES FOR BRAZOS COUNTY EMPLOYEES. THE FOLLOWING POLICY ADOPTED BY THE BRAZOS COUNTY COMMISSIONERS COURT ON. THIS THE 8TH DAY OF JUNE, 1995. TAKES THE PLACE OF ANY PREVIOUS COUNTY TRAVEL POLICY ADOPTED BY ANY PREVIOUS COMMISSIONERS COURT. THE EFFECTIVE. DATE OF THIS POLICY IS THE 6Th DAY OF JUNE, 1995. . THIS POLICY WAS OFFICIALLY AMENDED BY COMMISSIONERS' COURT ON FEBRUARY 17, 1998. THIS POLICY WAS OFFICIALLY BY COMMISSIONER'S COURT ON AUGUST 1st, 2000. THIS POLICY WAS OFFICIALLY AMENDED BY COMMISSIONER'S COURT ON DECEMBER 5th, 2000. THIS POLICY WAS OFFICIALLY AMENDED BY COMMISSIONER'S COURT ON FEBRUARY 11th, 2003. THIS .POLICY WAS OFFICIALLY AMENDED BY COMMISSIONER'S COURT ON SEPTEMBER 20TH, 2005. THIS POLICY WAS OFFICIALLY AMENDED BY COMMISSIONER'S COURT ON JANUARY 31, 2006. THIS POLICY WAS OFFICIALLY AMENDED BY COMMISSIONER'S COURT ON December 11, 2007. THE POLICY WAS OFFICIALLY AMENDED BY COMMISSIONER'S COURT ON April 1, 2008 revising the County Mileage Reimbursement Rate. THE POLICY WAS OFFICIALLY AMENDED BY COMMISSIONER'S COURT ON December 28, 2010 revising the County Mileage Reimbursement Rate. THE POLICY WAS OFFICIALLY AMENDED BY COMMISSIONER'S COURT ON June 28, 2011 revising the County Mileage Reimbursement Rate. Travel & Reimbursement Revised 6-28- 11.doc 6/29/11 BRAZOS COUNTY, TEXAS TRAVEL POLICY AND PROCEDURES This policy and related procedures replaces all previous policies and procedures. It explains Brazos County's policy relevant to the authorization of travel and the reimbursement of expenses incurred incidental to travel. Section 152.011 of the Texas Local Government Code gives the Commissioners' Court the .authority to set travel expense and other allowances for all County officials and employees. This policy is to be viewed as an "accountable plan", and therefore satisfies the reporting and documentation conditions established by the Internal Revenue Code of 1986 as Amended (i.e. § 162 and §274 and Treasury Regulations 1.62.1 to 1.62.6). A. GENERAL DEFINITIONS 1. Accountable Plan - a plan under which an employee is reimbursed for expenses or receives an allowance to cover expenses. The following four conditions must be satisfied: a. There must be a County business purpose for the expenses, b. The employee must clearly state and properly support that there was a business purpose for the expense, c. The employee. must substantiate that the expense was incurred by providing documentation or be deemed to have documented the reimbursed expenses, and, d. The employee is required to return (i.e. with advances) to the County any amounts received in excess of documented expenses. 2. Actual Expense's - the actual cost of any allowable travel expenses supported by proper receipts and/or statements. 3. Auditor - the County Auditor and/or .his designated staff. 4. Authorization - a recognized approval level thaV requests the County Treasurer to . encumber funds for approved travel purposes. An approval level is the signature of the elected official, department head or employee authorized to approve claims for the department. This authority is established by completing a computer user access form designating the employee to be on a departmental approval group in the Finance Plus financial system with the County Auditor's office. . 5. Official County Business - a business function in 'which County employee(s) are participating, and which' is recognized by the Commissioners' Court as being official business of Brazos County. 6. Duty Point . the primary place of employment, i.e. courthouse, road and bridge, tax office, etc. 7. Traveling County. Employee• an elected official, a department head, or a person employed in the direct service of an elected official or department head who is traveling on official County business. • Travel & Reimbursement Revised 6- 28- 11:doc 2 /tO 6/29/11 BRAZOS COUNTY, TEXAS TRAVEL POLICY AND PROCEDURES 8. In- County Travel - travel that takes place within the confines of the legal boundaries of Brazos County, and where the primary end destination of the travel is within these same boundaries. 9. Out -of- county Travel - any travel that has a primary end destination outside the established legal boundaries of Brazos County. 10. Out -of -state Travel - any travel that is undertaken which has a primary end destination outside the established legal boundaries of the State of Texas. 11. Educational Travel - out -of -County travel that is undertaken by County employees for approved education seminars, conferences and meetings. 12. Law Enforcement Travel - travel expenses incurred by County law enforcement personnel for the explicit purpose of transporting prisoners and/or probationers, collection of evidence, and other travel directly attributable to official County business. 13. Travel Expenses - transportation (airline fares, personal auto, public transportation, parking, and taxi), meals, lodging, and incidental expenses associated with traveling on official County business. 14. Travel Expense Forms - all forms so designated by the Auditor's office to be used to report actual and estimated travel expenses for official County business. These forms are to be submitted to the Auditor's office for reimbursement and/or documentation for advances with regards to travel expenses. 15. Direct Billing - a pre - arranged billing, established for a County employee with a lodging facility at which they plan to stay when away from their place of employment overnight on County business. Direct Billing is arranged by the Auditor's office with the intent being the reduction of the employee's financial responsibility for costs associated with travel on County business. 16. Incidental Expense - a necessary and reasonable expense incurred by a County employee while traveling on official County business. This does not include transportation, meals, lodging, tips, gratuities, alcoholic beverages, laundry or in -room video rental. 17. Mileage - the distance from a duty point to a destination. As noted in the following procedure, the County will reimburse mileage based on an internet mapping service such as mapquest.com, yahoomaps.com or googlemaps.com. 18. Mileage Rate - the rate of reimbursement established by the Commissioners' Court in December of each calendar year for use of a personal automobile while on County business. 19. Meal Expense — limited to $36.00 a day for meals, if an employee is away from their duty station overnight. Travel & Reimbursement Revised 6- 28- 11.doc 3 6/29/11 BRAZOS COUNTY, TEXAS TRAVEL POLICY AND PROCEDURES 20. Host Hotel —. "preferred room rates" negotiated by a sponsor for participants of a conference, seminar or continuing education training, at or near the program site. B. GENERAL POLICY STATEMENT All reasonable and necessary travel by County employees for which a departmental budget has been established, and for which the department has funds remaining in the budget, and for which the travel is required in order for the employee to conduct County.Tbusiness is authorized. County officials and department heads are expected to plan out -of -County travel for themselves and their employees to achieve maximum economy and efficiency. All County reimbursed travel must be for official County business orily. It is the responsibility of the County official and/or department head to see that all Out -of -County travel expense forms are properly completed, documented, signed and forwarded to the County Auditor's office within fourteen `(14) calendar days of the travel return date. In -County mileage reimbursements may be submitted on a monthly basis. C. IN- COUNTY TRAVEL In the process of conducting County business, employees may be required to travel to locations within the County, but away from their normal duty station. If the employee incurs expenses incidental to such travel, the employee is required to obtain authorization from the department head for such expenses. If the anticipated expenditure will be in excess of $25.00, the department head may request a travel advance :using the Travel Advance Form and secure the Commissioners' Court approval before any expense is incurred. Employees are expected to report the shortest distance between destinations for all travel. The County will not reimburse for personal mileage or for travel between an employee's residence ,arid.. their duty point. The`County will not reimburse for meals unless employee is away from their duty station overnight. The employee traveling on official ' County business within the, County should first determine from the department head if a County vehicle is available to conduct such business. All such authorized expenses will be ..reimbursed within ten (10) days of the receipt by the County Auditor's office of completed reimbursement request forms. Procedure: For ,In -County travel, Mileage. Reimbursement Requisition .should be used. This . form is to be turned in by the employee to the department head at least once a month for previous travel. Department heads should then prepare a request for reimbursement and forward the completed request and attached documentation to the County Auditor's office. Mileage will be reimbursed based on the actual mileage traveled at the prevailing rate established by the Commissioners' Court. The County will not reimburse employees for meals or lodging expense incurred In- County. Travel & Reimbursement Revised 6- 28- 11.doc 4 [ '\11 1 /7t /G9 '0/2911 I BRAZOS COUNTY, TEXAS TRAVEL POLICY AND PROCEDURES D. OUT -OF- COUNTY TRAVEL Out -of -County travel by County employees is permissible provided that it is authorized in advance by the department head and does not exceed departmental budgetary allowance for such travel. It is the department head's responsibility to. ensure that each request has adequate documentation attached to support the stated time, place; .and business purpose of the travel expense (see "Accountable Plan" requirements, Page 1). The County, will reimburse for County employee meals only while the employee is out of the County: on County business and away from their duty station overnight. If the travel expense is anticipated to exceed $25.00 a travel advance may be requested and Commissioners' Court approval secured,before any expense is incurred. Procedure: All Out -of- County reimbursement requests are to be made on Travel Reimbursement Requisition. Requests for meal reimbursement are to be as follows: 1. Meals will be reimbursed at the amounts listed, taxes included: Breakfast $ 8.00 Lunch $ 10.00 Dinner $ 18.00 2. No receipts Will be required. 3. The County will not reimburse an employee for more than $36.00 per day for meals. Meal reimbursement to an employee who is not away from their duty station overnight will be considered a benefit and the amount will be reflected on the employee's W -2 form at the end of the year. Meal reimbursement will not be provided to an employee who is less than seventy five (75) miles away from their duty station unless the employee is away overnight. 4. The County will not reimburse for meals provided by the conference or seminar. It is expected that the conference or seminar registration fees include any meals provided and that the employee will .avail themselves of these meals. Additionally, a "continental breakfast" is not considered a meal for reimbursement - purposes. The County will reimburse County employees for mileage, if a personal vehicle is used, while the employee is Out -of -County on County business. Mileage reimbursement will be made based on the duty station address to specific destination address as documented by using an interne mapping service such as mapquest.com, yahoomaps.com or googlemaps.com, at the existing reimbursement rate set by Commissioners' Court 'Travel & Reimbiursement Revised 6- 28- 11.doc 5 BRAZOS COUNTY, TEXAS TRAVEL POLICY AND PROCEDURES Requests for mileage reimbursements can be made in one of two ways: 1. Where mileage request is simply for a round trip the employee need only enter the dollar value on the Form. This is arrived at by multiplying the documented mileage by 2 and then multiplying this product by the reimbursement rate that has been established by Commissioners' Court. It is requested that the employee use an intemet mapping service with specific addresses including number, street and zip code such mapquest.com and that the mileage documentation be submitted with the Mileage Reimbursement Requisition or Travel Reimbursement Requisition. 2. Where mileage is requested for the use of a personal automobile while on County business and the request is for mileage other than the round trip from duty point to destination, then the employee should use Mileage Reimbursement Requisition to establish the additional miles and business purpose. The County will not reimburse for mileage incurred at the destination city in pursuit of food or personal errands. Additional miles incurred at the destination city for County business should be documented using addresses at either, www.mapquest.com, www.googlemaps.com or www.yahoomaps.com. These totals should then be transferred to the Travel Reimbursement Requisition. The County will reimburse the traveling County employee for the actual cost of lodging expenses incurred, not to exceed $85.00 per day, excluding taxes, while traveling on official County business. The travel needs to be approved by the department head, and the cost must not exceed the remaining departmental budget. Receipts are required for the reimbursement of lodging expenses. Please see Section G, this policy, for more information on reimbursement of lodging expenses. E. OUT -OF -STATE TRAVEL The County will reimburse employees for out -of -state travel on the same basis as Out -of -County travel. All Out of State travel must be approved by the Commissioner's Court prior to departure. If the employee elects to use a personal automobile for such travel, the County reimbursement will not exceed the lesser alternative: either the mileage (round trip at the prevailing rate per mile) or the round trip airfare from Easterwood Airport to the destination (a commercial airline quote is required). It is noted that when the distance is greater than 350 miles, and when the air fare ticket can be purchased 21 days in advance, it is usually cheaper to fly than drive. Any employee traveling on County business who does not wish to fly, and whose destination is out of state may place a request before the Commissioners' Court requesting authorization to drive and to be reimbursed for the actual travel expense. The request would need to be in writing, placed before the Commissioners' Court 10 days prior to departure, and would need to include the reason for the request and a comparison of the costs. Commissioners' Court has the authority to accept and /or reject each request based on merit as presented. Procedure: Any out -of -state travel request must be presented to the department head. The department head must then make a formal request for approval of such travel to the Commissioners' Court, which must consider the request in open session. All requests for reimbursement are to be made on Travel Reimbursement Requisition. If a Travel Advance is needed, it should be requested at the same time. Travel & Reimbursement Revised 6- 28- 11.doc 6 /'/ 6/29/11 BRAZOS COUNTY, TEXAS TRAVEL POLICY AND PROCEDURES F. TRAVEL ADVANCES Employees that anticipate being.away from their duty station on County business and Out -of- County for more than three (3) days, or when travel expenses are anticipated to be more than $25.00, may request a travel advance. The employee would be required to fill out Travel Advance Requisition. The form should be submitted to the department head for approval and forwarded to the County Auditor's office for processing.; All requests for advance must be filed with the Auditor's office ten days prior to the departure date so :that proper approval from the Commissioners' Court can be secured. The request should not exceed the estimated expenses. All meal advances will be based on $36.00 per day and a maximum of $85.00 '(excluding taxes) will . be advanced for each day of lodging that the employee anticipates. All employees are encouraged to arrange for direct billing and to arrange for quotations for air transportation when required. Procedure: Once the employee has returned to their normal duty station, the employee has fourteen (14) days to submit' documentation to the County Auditor's office on a Travel Reimbursement Requisition to account for the use of the travel advance funds: The employee should attach a copy of Travel Advance Requisition to their request to document the advance received. If the employee has received funds in excess of their need the balance should be remitted to the County Treasurer's office, and a copy of all receipt(s) attached to Travel Reimbursement Requisition. After the 14 day period travel advances that have had documentation submitted will be deducted from the employee's paycheck as agreed in the gravel advance requisition. All disbursement of funds and collection of funds with regards to travel advances will be handled through the County Treasurer's office. The department head has oversight responsibility for all disbursements related to travel advances. G. LODGING The County will be responsible for a maximum of $85.00 (excluding, taxes) per day, for lodging expenses incurred by a County employee while traveling on official County business either out of county or out of state. The County prefers to arrange for :hotel accommodations to be billed directly to the County proper. Department heads are encouraged to plan as far in advance as possible; and to arrange for direct billing. The County will'only- be:responsible for the first $85.00 plus taxes of the room rate. If the room charge is greater than $85.00•plus taxes, the employee should be prepared to be responsible for the difference. The decision to pay the lodging fee for the night before a conference or meeting is at the discretion of the department head. This decision is based on the location of the meeting site and beginning or ending time of the program. Likewise, the .decision to pay the lodging fee for the last day of a conference or meeting is at the discretion of the department head. It is the employee's responsibility to make sure this issue is covered prior to the meeting taking place and .prior to the request being placed before the Commissioners' Court. Travel & Reimbursement Revised 6-28- 11.doc 6/29/11 BRAZOS COUNTY, TEXAS TRAVEL POLICY AND PROCEDURES Host Hotel In many instances a county employee will attend a seminar, conference or continuing education program where the sponsor of the program has negotiated preferred room rates at (or near) the site where the program is to be held. In many instances the preferred room rate is referred to. as the "host hotel." In some instances the program sponsor has secured such preferred rates at several locations. The county would prefer that county employees attending such programs stay at the "host hotel." And, therefore, ,. if the room rate is greater than the $85.00 allowable by this policy, the county will reimburse the employee for the full amount of the room and tax. The employee is required' to provide adequate documentation that the program negotiated a preferred rate with. the "host hotel." An example of adequate documentation would include a seminar brochure or registration informatiori provided by the program sponsor that lists the preferred hotels. In the event an employee is able to secure a room for an amount less than the host hotel rate when a host hotel is available without incurring . additional parking, car rental or mileage expenses the employee will be reimbursed at the actual room tate. Many times the county employee attending a sponsored program does not plan to attend the program in a timely manner and all "reserved program rooms" will have been taken. Alternative sites will not be considered as "host hotels" unless specifically designated as such by the program sponsor. Out -Of -State When a county employee requests out -of -state travel for a sponsored seminar, conference or continuing education program, and there is not a designated "host hotel ", it is the employee's responsibility to register in a. timely manner to allow the opportunity to stay at the hotel or conference center where the program is being held. When the employee makes a request for out -of -state travel, the request should clearly state the anticipated room cost, and request formal approval for reimbursement. Commissioners' Court will evaluate each request separately. Relatives. and Friends, Frequently county employees while traveling on county business and away from their duty station overnight will stay with friends and/or relatives. As a result their application for reimbursement'will appear as if they were not away from home overnight. When such an event happens, the employee should attach a notice to. their reimbursement request to allow the county auditor's office to confirm the over night stay. Restrictions on County reimbursable lodging expenses: 1. The County WILL reimburse for: Daily. Room Charges (Maximum of $85.00 for single occupancy, inexcluding taxes) Properly Documented .Business Telephone Calls Facility Parking Charges' -,Self parking only* Taxi Fares (Re documentation required) Alternate means of travel (i.e.'bus, train, :etc..) Travel & Reimbursement Revised 6-28 -1 i .doc 8 Vol, ! P q / 73 6/29/11 BRAZOS COUNTY, TEXAS TRAVEL POLICY AND PROCEDURES Internet service used for conducting County business Tolls 'for toll road travel.— receipts required Valet parking for handicapped employees with a valid handicap placard from the Tax Office. 2. The County will NOT.reirnburse for: Snacks Charged To The Room Room Service (No. gratuity, no room service charge), Personal:Expenses (i.e.: Valet, Dry Cleaning,. Laundry, etc.) Tips and/or Gratuity Alcoholic Beverage Charges Video Rental (i.e.: In -Room Movies, etc.) Personal Phone Calls Hotel Club Charges Recreational FacilityCharges *The County will reimburse for self parking at any rate with receipts. Valet parking will be reimbursed if it is the only parking available and is documented as, such by the hotel. In the event self parking and valet parking are available and the employee•chooses to use valet parking the County will only reimburse up to the rate equal to the self parking rate. Employees who incur lodging charges defined as unacceptable' for reimbursement are responsible for these payments. These charges are to be accounted for and payment rendered to the facility by the employee at check out. If-any. of these charges billed incorrectly directly to the County by a lodging facility, the .employee will be responsible for remitting reimbursement to the County Treasurer. Procedure: The employee will' be required to obtain an original lodging statement from the establishment where the employee stayed. This statement should be attached to the Out -Of -County Travel Reimbursement Request. No exceptions will be allowed. H. AIR FARE and CAR RENTALS All County employees are required to travel by the least expensive mode of travel. The employee should evaluate whether travel by airplane to the destination point is cheaper than traveling by other means. The .County will only reimburse for the least expensive mode of travel, unless the employee's supervisor can show good cause for using another mode. When the final destination is over 350 miles then air travel should be considered. Car Rentals should only be utilized when required for the employee to fully cant' out their official business. Taxi cabs; buses, and hotel shuttle services are usually less expensive than car rentals. The County will not reimburse for expenses incurred for personal reasons. The County would prefer that the employee not enter into a rental arrangement unless it is necessary and required for the completion of the business purpose. The County will not reimburse for first class travel. The County will only reimburse for necessary car rental at the sedan rate (no luxury cars) and necessary gasoline for the rental with receipts. The County will not .reimburse -for mileage on.a.rerital car: . Travel & Reimbursement Revised 6- 28- 11.doc 9 !19 /7I 6/29/11 BRAZOS COUNTY, TEXAS TRAVEL POLICY AND PROCEDURES I. CONFERENCES, SEMINARS and CONTINUING EDUCATION The County prefers to pay in advance for conferences, seminars and registrations for continuing education. By so doing, the financial responsibility placed on the employee is reduced and proper and timely assistance can be given.to the employee with regards to reservations, travel advances, and completion of reimbursement forms. The County requires that requests• for registration fees be accompanied by a conference program, seminar program, or continuing education program that indicates the cost, location and payee's address. The County requires that the employee's supervisor approve the request. The supervisor must indicate that the employee's attendance will enhance the employee's ability to perform in their assigned job function. Each elected official or department head is required to budget for registration at conferences, seminars and continuing education annually as needed. If there is no budget allocation for this expenditure the Auditor's office will not approve the expenditure until an official budget amendment or budget adjustment has been approved. All elected officials and department heads are required to budget for State required annual continuing education for all' members of their staff where required. When properly budgeted the County will pay for all required continuing education mandated by State statutes for elected officials and appointed department heads. When the registration for a conference or seminar includes payment for meals; it is anticipated that the employee will eat the meal provided. The County will not pay for an additional meal. When the conference or seminar is scheduled out of the County and begins in the morning. The County will reimburse for meals and lodging the night before when the distance to the sight is over 150 miles. When the conference or seminar is out of the County and ends after 4:00 PM the employee will be reimbursed . for the evening meal immediately following the end of the conference or seminar if the sight is over 150 miles from the Courthouse. Meals will not be reimbursed to an employee who is less than seventy five (75) miles away from their duty station unless the employee is away overnight. J. LAW ENFORCEMENT TRAVEL The department head prior to the occurrence of any expense must approve all law enforcement travel expenses, whether it is prepaid by the County or reimbursed after the fact. If planning can take place before there is a need for such travel, or if travel is a result of a defined "emergency" the department should try to secure permission from the Commissioners' Court for the use of credit cards in such cases. If credit cards are used then the County Credit Card Policy is to be followed. It is recognized that the need for law enforcement travel may occur on an emergency basis. The County Attomey, Sheriff or the Director of Juvenile Probation is authorized to approve such travel and related expenses in the event of an emergency. The County Attorney,, Sheriff or the Director of Juvenile Probation'is required to notify the County-Judge and the Auditor within 48 hours of the designation of an emergency._ If there. are 'no budget funds available,. the County Judge's approval will be required before the expenditure•can be incurred. Travel &Reimbursement Revised 6- 28- 11.doc 10 j :) 77 (,,‹ 6/29/11 BRAZOS COUNTY, TEXAS TRAVEL POLICY AND PROCEDURES K MISCELLANEOUS The employee needs to be aware that a credit card receipt is not documentation for an expenditure. All requests for reimbursements and/or requests for the County to pay for a travel related expenditure must be supported by documentation. It is the employee's responsibility to secure the documentation at the time of expenditure. In the event that no documentation is secured a certification as to the expenditure is not sufficient to support reimbursement. Some form of contemporaneous record must be received from the vendor. When an employee elects to have their .spouse and/or family travel with them, this must be accurately documented and separation of costs will be required. Lodging expenses must be documented by the hotel/motel as to what a single occupancy rate would have been. This should be done on the face of the receipt. ALL ELECTED OFFICIALS AND DEPARTMENT HEADS ARE TO INSURE THAT ALL EMPLOYEES HAVE READ THIS POLICY AND COMPLY WITH IT. FAILURE TO FOLLOW THE POLICY WILL RESULT IN A DELAY IN THE REIMBURSEMENT PROCESS, AND COULD POSSIBLY CAUSE LEGITIMATE REIMBURSEMENTS TO BE DENIED. IF IN DOUBT PROVIDE AN EXPLANATION OR OTHER DOCUMENTATION. THE COUNTY DOES NOT INTEND FOR EMPLOYEES TO FINANCE COUNTY OPERATIONS. Travel & Reimbursement Revised 6- 28- 11:doc 11 `w`' ` 7`"/ /7 t: 6/29/11 Duane Peters County Judge Brazos County Patrol Vehicle Standards In the event that a patrol vehicle is added to a department's fleet or an existing patrol vehicle is replaced, this standard shall be followed unless updated or modified by Commissioners' Court. Patrol vehicle shall be identified as the primary vehicle for Sheriffs Department patrol deputies or deputy Constables. This standard will be reviewed periodically as updates are needed. The following will be provided for the department: Dodge Charger Pursuit Vehicle V -8 Engine Cloth Front Seats Rear Vinyl seat Keyless Entry Full Sized Spare Tire - Driver's Side Spot Light *Hubcaps- The department will have the option of large or small Carpeted Flooring— to include rubber floor mats - Power Windows and Locks Police Equipment Overhead Light Bar System Siren System - Console — to include armrest and cup holders Gun Box — mounted in the trunk of the vehicle Cage system MDT Laptop Arbitrator Camera System Data Radio Motorola Radio — voice Tinted Windows- 35% Power Distribution Panel Any wiring or mounting equipment needed to install any of the above If a department needs to replace an existing vehicle in the fleet, the department is required to submit their request through the Capital Improvement Program process, including which vehicle is being replaced and the reason it needs to be replaced. This CIP request should also include any equipment that needs to be replaced due to wear or inoperability. 77 WebEOC Managed Hosting Master Services Agreement This Master Services Agreement, effective this day of 20 , is made by and between ESi Acquisition, Inc., (hereinafter referred to as "ESi "), a Delaware corporation, having its Aorincipal plat of business at 823 Broad Street, Augusta, Georgia, 30901 and I. rauo 5 Cole hereinafter referred to as "Customer ") which has its principal place of business at �O S �GxGS pve1 SIC . ..332 , Bryan TX WHEREAS: ESi is an Application Service Provider that makes available managed hosting services, for a fee, to entities holding a valid license to WebEOC and other ESi- licensed software; WHEREAS: The Customer holds a valid license to WebEOC; and WHEREAS: The Customer seeks to engage ESi as its Application Service Provider for WebEOC. NOW, THEREFORE, for valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows: 1. Definitions (a) "Agreement" means this Agreement and its Exhibits, the WebEOC End User License Agreement (EULA), license agreements for all other software used in performance of the Agreement, any purchase order issued under this Agreement, and any other signed writings between the parties concerning this Agreement. (b) "Application Service Provider" means an entity that maintains a shared hardware environment for the purpose of hosting and maintaining software and data on behalf of customers. (c) "ASP Environment" means the facility and Hosted Systems used by the Application Service Provider to deliver the Hosting Services. (d) "Availability" means Application Service Provider site availability, or the capability for the Customer and/or any of its authorized users to access the Hosted System and/or deliver ".html" formatted pages successfully through an internet connection exclusive of processes, hardware and software beyond the control of ESi. (e) "Effective Date" means the date stated at the top of this Agreement. (f) "Hosting Services" means the installation and management of specified software applications by an Application Service Provider in a shared environment on behalf of a customer and exclusively for the benefit of permitted users of the Software. (g) "Hosted System" means the combination of hardware, software and networking components used by the Application Service Provider to deliver the Hosting Services. ESi Rev. 11/2009 Page 1 of 16 RECIPIEN (h) "Service Commencement Date" means the date on which Customer is notified in writing, via electronic mail or facsimile, by ESi that the Hosted System is installed and Hosting Services are operable and accessible to Customer. (i) "Software," means all of the WebEOC® and ESi- branded software licensed to Customer by ESi. • (j) "Software Support Plan" means a packaged plan of application support services and software updates including; but not limited to, technical corrections, patches, bug fixes, and level and other software releases which are specific to the Software. 2. Scone of Services ESi, acting as. an Application Service Provider (ASP), shall provide Hosting Services for Customer in a shared ASP Environment according to the provisions set forth in. Exhibit A ( "Terns of Service ") to this Agreement. 3 Term The initial term of this Agreement shall be one (1) year from the Service Commencement Date. Customer may renew for successive (1) year terms according to the term set forth in Section 4(b) of this Agreement. 4. Fees and Payment . (a) Customer shall pay ESi the ASP Setup, Hosting and Software Support fees stated in Exhibit B, "Quote for Services" Such fees shall be due and payable by Customer within thirty (30) days . of receipt of a valid invoice from ESi. (b) At least ninety (90) days prior to the anniversary of the Service Commencement Date, ESi shall notify Customer of the opportunity to renew this Agreement for an additional term of one (1) year and provide a price. quotation for the additional term. Such price quotation shall reflect the published list price for Hosting Services and Software Support in effect at that time . At least thirty (30) days prior to the anniversary of the Service Commencement Date, ESi shall invoice Customer for an additional term of one (1) year at the stated price. Such stated price shall include the cost of hosting, application software support and technical support. Customer shall pay to ESi the invoiced amount within thirty (30) days of:receipt of a valid invoice. Remittance of a purchase order, payment or other binding obligation to pay by Customer to ESi shall constitute: acceptance by Customer of.ESi offer of renewal. (c) ESi reserves the right to charge interest equal to one and one -half percent (1.5 %) on all amounts past due with interest accruing as of the day after the due date, or the maximum rate allowable by law, whichever is less. 5. Termination (a) Termination, Non -Ren date unless renewed by Custom ewal. This Agreement shall terminate one year from the effective (b) Termination, Material Agreement immediately, 'upon ESi Rev. 11/2009 er. Breach. Prior to expiration, either party may terminate this written notice to the other, if the other party materially vi' Page 2 of 16 RECIPIEN any provision of this Agreement and fails to remedy such violation within ten (10) days after written notice thereof. Material breach of this Agreement shall include, but not be limited to: (i) Violation of any proprietary rights of ESi or its . third party licensors, agents or business partners, including but not limited . to confidentiality, trademarks, copyrights, patents or patent rights, or any other ESi proprietary rights or interests in the Software, licenses or sublicenses whether or not expressly stated in this Agreement; (ii) Failure to pay the fees outlined in this Agreement as set forth in Section 4(a) of this Agreement; and . (iii) Violation of the ESi Acceptable Use Policy available at: http : / /www.esi911.com/esi /index.php ?option =com content &view = article &id =36 &Itemid =128 (c) Termination Without Cause. Either party may terminate this Agreement without cause on sixty (60) days written notice. (d) Upon termination of this Agreement for any reason: (i) Customer access to ASP services shall be suspended; (ii) Customer shall 'iminediately surrender to ESi any Internet protocol numbers, addresses or ESi -owned domain names assigned to Customer in connection with the Hosting Services delivered hereunder; (iii) ESi shall copy Customer data to a portable storage medium and ship to Customer via courier or other traceable delivery service. within ten (10) days of termination date unless other arrangements, are requested by Customer within five (5) days of the termination date; (iv) Any and all Customer data shall be overwritten, erased, encrypted or otherwise rendered unrecognizable upon confirmation from Customer that Customer data has been received in machine- readable format; and (v) Any terminated Customer requesting restoration of Hosting Services shall pay a $2,000 reinstatement fee and all applicable fees for requested services, and shall be liable to pay any outstanding, undisputed amounts due ESi prior to such restoration of services. (e) Upon termination pursuant to paragraphs (a) and (c) of this Section 5, Customer shall be entitled to a. rebate for Hosting. Services purchased and not performed. The unit of measure for calculating any rebate shall be weeks and shall be calculated using the following formula: (contract price /52 weeks) x number of weeks. of service Customer would have received if the Agreement had been fully performed. In the event that ESi terminates the agreement for any of the reasons stated in Section 5 (d) above, ESi shall retain the balance as liquidated damages. ESi Rev. 11 /2009 Page 3 of 16 RECIPIENT i pi X80 6. Independent Contractor ESi is an independent contractor. ESi and its employees, agents and subcontractors shall act solely as independent contractors in the performance of services delivered hereunder, and nothing stated or implied herein shall be construed to create a partnership, joint venture, employment or agency relationship of any. kind•between ESi and Customer. 7. Confidentiality (a) Confidential Information means all information concerning ESi or any business partner of ESi to which Customer is provided access by virtue of this Agreement or its activities hereunder, including without limitation, technical data, product design and development information, source code and source code documentation, business operations and plans, sales information, information about quantity and kind of software licenses sold, prices and methods of pricing, marketing techniques and plans, trade secrets, unannounced products, product and process information and any other information which, if disclosed to others, might be competitively detrimental to ESi. (b) Confidential Information also shall mean all information concerning Customer to which ESi is provided access to by virtue of this Agreement or its activities hereunder, including, without limitation,, data, documentation, business' operations and plans, operating procedures, or any other information which, if disclosed to others, might be detrimental to Customer. (c) Confidential Information shall not include any information which has been publicly disseminated in writing by ESi or Customer which either party can show it knew prior to the disclosure or which was rightfully received from a third party without restriction. (d) During the term hereof and at all times thereafter, both parties shall maintain the Confidential Information of the other party in strictest confidence, shall not disclose it to any third party, except as required by applicable law and/or regulation and/or by order of a court of competent jurisdiction, and shall use it only as necessary to perform hereunder. ESi shall cause each of its officers, directors and employees to restrict disclosure and use of such Confidential Information in like fashion, and shall be responsible for any wrongful disclosure and use by any of them; and Customer shall cause each of its officers, directors and employees to restrict disclosure and use of such Confidential Information in like fashion, and shall be responsible for any wrongful disclosure and use by any of them. ESi and Customer agree that any person to whom Confidential Information is disclosed shall be bound by confidentiality obligations that are at least as protective as those contained herein. 8. Representations and Warranties (a) ESi represents and warrants to the Customer that it has the power and authority to enter into this Agreement and to perform the obligations stated herein. (b) Customer represents and warrants to ESi that it has the power and authority to enter into this Agreement and to perform the obligations stated herein. ESi Page 4 of 16 RECIPIENT Rev. 1.1/2009 • /79 iii (c) Customer represents and warrants that Customer and its officers, directors, attorney, agents, employees and other authorized users shall access and utilize services provided under this Agreement in a lawful manner and not in violation of any applicable law, regulation, treaty, convention or order including, but not limited to intellectual property laws and United States' export controls. _(d) Customer represents and warrants that Customer and its officers, directors, attorney, agents, employees and other authorized users shall not sell, lease, share or otherwise permit access by a third party to services covered under this Agreement. Customer further represents and warrants that Customer and its officers, directors, attorney, agents, employees and Permitted Users shall not permit access, under any circumstances, to the Software, related materials or services provided under this Agreement by any person, entity or nation in violation of any United States, export laws, regulations or controls. 9. Notices Except as otherwise specifically set forth herein, by overnight express courier requiring signature be sent to the parties at the addresses set forth writing hereafter. Notice shall be deemed deliver party. all notices shall be in writing, shall be delivered of the addressee to complete delivery, and shall below, or . to any other addresses designated in red two days after it is given to the courier by the For Customer: For ESi: Eric Kinzel Vice - President, Information Technology 823 Broad Street Augusta, GA 30901 ekinzelaesi911.com Facsimile: (706) 826 -9911 With copy to: Melissa M. Leigh General Counsel mleigh @esi911.com 10. Indemnification (a) Customer agrees to indemnify and hold harmless ESi and its officers, directors, attorney, agents and employees from and against all claims, damages, losses, liabilities and expenses, including reasonable attorneys' fees, arising out of any and all claims by a third party, under any theory of legal liability, related to actual or alleged use by Customer of the services provided under this Agreement, actual or alleged breach by Customer of its obligations to end users or other third parties, or any disputes between persons who claim to have the authority to act on behalf or bind the Customer. (b) ESi and Customer agree to indemnify, defend and hold harmless the other party, and each of their respective officers, directors, attomey, agents and employees from and against any and all claims, damages„ losses, liabilities and expenses, including-reasonable attorneys' fees, arising out of any claim by a third party asserting, under any theory of legal liability, infringement of such third party's patent, copyright, trademark, trade secret, confidentiality or other right, provided that the party seeking indemnification notify the other party, in writing, promptly of the receipt rf ESi Page 5 of 16 RECIPIENT Rev. 11/2009 1 \MI /7". Pq.1 if written notice of the claim. ESi and Customer agree, in the event of such claim, to provide the party seeking indemnification with reasonable assistance, at the indemnifying party's cost, in the defense or settlement of the claim. 11. Limitation of Liability (a) IN NO EVENT SHALL ESi BE LIABLE FOR ANY CLAIM OR DEMAND BY THE CUSTOMER OR A THIRD PARTY OR FOR ANY LOST PROFITS, OR INDIRECT; SPECIAL, INCIDENTAL OR CONSEQUENTIAL DAMAGES ARISING OUT OF OR IN ANYWAY RELATED TO THIS AGREEMENT, EVEN IF ADVISED OF THE POSSIBILITY THEREOF. NO ACTION, REGARDLESS OF FORM, ARISING OUT OF OR INCIDENTAL TO THE TRANSACTIONS HEREUNDER, MAY BE BROUGHT AGAINST ESi MORE THAN ONE (1) YEAR AFTER THE CAUSE OF ACTION HAS ACCRUED. ESi's total liability under this AGREEMENT shall not exceed the total amounts received by ESi from Customer hereunder. (b) ESi shall notbe liable to Customer for harm caused by or related to the Customer's use of the services provided under this Agreement or the inability to use such services, unless the harm was caused by the gross negligence or willful misconduct of ESi. (c) Customer releases ESi from any liability for loss of data to the. extent that such data has been updated, modified or changed by Customer, since the time that ESi was last required to perform a back -up. 12. Disclaimer of Warranty (a) ESi DOES NOT REPRESENT OR WARRANT THAT THE SERVICES PROVIDED WILL BE UNINTERRUPTED, ERROR -FREE OR COMPLETELY SECURE. CUSTOMER ACKNOWLEDGES AND AGREES THAT THERE ARE INHERENT RISKS ASSOCIATED WITH THE TRANSFER OF INFORMATION THROUGH AN INTERNET CONNECTION AND SUCH RISKS INCLUDE LOSS OF DATA OR OTHER INFORMATION, PRIVACY AND PROPERTY. (b) ESi MAKES NO WARRANTIES, EXPRESS, IMPLIED OR OTHERWISE, NOT EXPRESSLY STATED IN THIS AGREEMENT, INCLUDING WITHOUT LIMITATION ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, EXCEPT THAT ESi. WARRANTS THAT IT HAS ALL NECESSARY RIGHTS WITH RESPECT TO ANY THIRD • PARTY SOFTWARE OR INTELLECTUAL PROPERTY WHICH MAY BE REQUIRED TO PERFORM THE SERVICES DESCRIBED IN THIS. AGREEMENT. 13. General (a) Ownership. Each party acknowledges and agrees that the other party retains exclusive ownership and rights in its trade secrets, inventions, copyrights, and other intellectual property, and that ESi shall own any intellectual property it develops in the course of performing the services. Customer acknowledges and agrees that Customer shall not acquire any ownership rights or right of physical access to the hardware used by ESi to perform the services under this Agreement. ESi Page 6 of 16 RECIPIEN T Rev. 11/2009 /79 (b) Entire Agreement. ESi and Customer acknowledge that they have not been induced to enter into this Agreement by any representation or warranty not set forth in this Agreement. This Agreement contains the entire agreement of the parties with respect to its subject matter and supersedes all existing agreements and all oral, written or other communications between them concerning its subject matter. This Agreement shall not be modified in any way except in writing signed by both parties. Facsimile signatures or signatures imprinted in an electronic medium, such as .pdf format, shall be deemed to be original signatures. (c) Assignment. Customer may not assign this Agreement without prior written consent by ESi. Any assignment in violation of this provision is null and void. ESi may freely assign this Agreement in connection with any sale or transfer by ESi of the Loaned Software, or substantially all of ESi's business. Such assignment shall be fully binding and enforceable as against all permitted assignees and successors in interest. (d) Enforceability. If any provision of the Agreement, or any portion thereof, shall be held to be invalid, illegal, unenforceable or void as against public policy, the validity, legality or enforceability of the remainder of this Agreement shall not in any way be affected or impaired thereby. (e) Force Majeure. Any delay or nonperformance of any provisions of this Agreement caused by conditions beyond the reasonable control of the performing party shall not constitute a breach of this agreement, provided that such party has made reasonable efforts to notify the other party in writing and makes reasonable efforts to resume performance once the condition interfering with or preventing performance is removed. With respect to performance by ES i, "conditions beyond the reasonable control" of ESi, thereby constituting events of force majeure, shall include conditions relating to processes, hardware and software beyond the control of ESi such as information transmission delays due to excessive internet traffic and internet outages„ and shall also include conditions such as natural disasters, acts, of war, acts of God, fire, flood and power failure. (f) Waiver. The failure of either Customer or ESi to insist upon strict performance of any of the provisions contained herein shall in no way constitute a waiver of future violations of the same or any other provision. (g) Authority..The individuals executing this Agreement on behalf of the Customer and ESi do each hereby represent and warrant that they are duly authorized by all necessary action to execute this Agreement on behalf of their respective principals. (h) Choice of Laws and Venue. Brazos County requires that the agreement be governed by the laws of the State of' Texas, that venue is Bryan, Texas, and that process . may be served in accordance with the laws of the State of Texas. Unless otherwise elected by ESi at its option and in writing for a particular instance, the sole jurisdiction and venue for actions related to the subject matter hereof shall be the state or United States District Court having within its jurisdiction the location of ESi's principal place of business in Augusta, Georgia. Both parties consent to the jurisdiction of such courts and agree that process may be served in any manner allowed by the laws of the State of Texas or of the United States. (i) Equal Opportunity and Affirmative Action. ESi does not discriminate on the basis of race, color, religion, gender, national or ethnic origin, disability, age, marital status or sexual orientation in its employment, hiring or contracting practices. ESi complies with all appli le ESi Page 7 of 16 RECIPIEN Rev. 11/2009 /7� /14/ local, state and federal laws prohibiting discrimination including, but not limited to, Title VII of the Civil Rights Act of 1964, the Age Discrimination in Employment Act of 1967, Title 1 of the Americans With Disabilities Act of 1990, the Equal Pay Act of 1963, the Vocational Rehabilitation Act of 1973, Executive Order 11246, Vietnam Era Veterans Readjustment Assistance Act of 1974, and the Georgia Equal Employment .for Persons with Disabilities Code. Contractor shall comply with the .laws, regulations and orders stated above and shall promptly provide to ESi any information needed by ESi to comply with any related reporting requirements. (j) Survival. The provisions of Sections 5, 6, 7, 8, 10, 11,, 12, and 13 shall survive expiration of this Agreement. • IN WITNESS WHEREOF, the parties have caused this Agreement: to be executed in duplicate originals by their duly authorized representatives as of the day and year set forth above. Acquisition, Inc. "ESi" `^ h , ?5) ESi Acq ("ESi") By: 'By: ,'n,,, Name: Name: D A.alie r5 Title: Title: Co 10 Jicqe Date: Date: i + I 5 - ESi Page 8 of 16 RECIPIENT Rev. 11 /2009 EXHIBIT A TERMS OF SERVICE 1. Definitions All defined terms in this Exhibit A shall have the same meaning sct forth in the Agreement, except where otherwise stated in this Exhibit. 2. Scope of Services (a) ESi, acting as an Application Service Provider, shall provide Hosting Services to Customer according to the provisions set forth in the Agreement. ESi shall create an account for Hosting Services on behalf of Customer upon receipt of a signed Agreement and valid purchase order. ESi. shall notify Customer promptly upon creation of Hosting Services account and provide Customer with all information required to access such account. ESi, at its sole discretion, may provide and maintain such Hosted System and/or deliver such Hosted Services internally or through a qualified subcontractor. (b) ESi shall provide and maintain the facilities, hardware, and networking components necessary to operate a high- availability, shared ASP Environment for the benefit of Customer. (i) Customer environment shall have the capacity to support up to 250 concurrent users of Hosting Services. Any Customer requiring support of greater than 250 concurrent users may purchase additional Hosted System capacity, for a fee, from ESi. (ii) Customer environment shall be limited to a database having 5 Gigabytes of data .storage capacity. Any Customer requiring additional database storage capacity may purchase additional data storage capacity, for a fee, from ESi. (c) ESi shall perform, at its convenience and after notice to Customer, scheduled updates of Software as new releases become available. Such updates shall be scheduled to enable the simultaneous update of Software licensed to Customer and all other ESi- hosted customers. Scheduled updates shall include correction releases (i.e. patches provided to correct software anomalies), point releases (i.e. modifications to current generation of software including enhancement and improvements), and level releases (i.e. new releases or new generation of software). ESi also shall install updates and security patches for other software, including operating system software, installed on hardware used to deliver Hosting Services. (d) ESi shall perform, as needed, emergency security updates to the Hosted System and Software to protect the ASP Environment from newly identified and widespread threats to the intemet or internet -based services posed by worms, viruses and Trojans, or to address other vulnerabilities, with little or no notice to Customer. Such updates shall be treated as scheduled outages and the outage period shall not be considered as service downtime, in any performance assessment that may be conducted. (e) ESi shall provide and maintain a redundant ASP Environment at a location that is geographically separated from primary ASP Environment to ensure continuity of Software access and operation in the event of any unforeseen outage, disaster or other event that may interrupt service at the primary location. Failover to the redundant ASP Environment is a manual p cess ESi Page 9 of 16 RECIPIEN Rev. 11/2009 /8O and service will be activated by ESi immediately upon notification of malfunction, unavailability or failure of primary ASP Environment. (f) ESi shall notify Customer in writing, via electronic mail or facsimile, of any planned service outages, i.e. for the purpose of performing Software updates or testing, or other inability to perform the services outlined in this Agreement. (g) ESi shall schedule, perform and maintain a duplicate ( "backup ") record of Customer's data. ESi shall perform hourly'SQL transaction log backup to disk, daily full backup to tape, and weekly full backup of data to a central data library. Data backups are limited to SQL database server files (i.e. those files having a .mdf or .ldf file extension). Data backups shall be retained on -site for one week and off-site for three additional weeks. (h) ESi shall provide Customer with technical environmental support services. Such support services shall be available 24 hours per day, 7 days per week. Technical support services shall include assistance with problems related to ASP Environment, operating system and related software licensed by ESi on behalf of Customer, data or Hosted System access or similar problems. Technical support may be accessed by Customer by calling the Technical Support Help Desk at .(877) 771 -0911 or paging the on -call technician at (888) 243 -7204. International customers access Customer Support by calling (706) 823 -0911 or paging the on -call technician at (706) 240-0016. (i) ESi shall perform all services offered under the terms of the Software Support Plan purchased by Customer, as documented in both Exhibit B, "Quote for Services" and Exhibit C, Software Support Plans." (j) Customer may request performance of additional services by ESi. 'Such services shall be invoiced separately by ESi at the current published rate for labor and actual costs for materials and travel, if applicable. 3. ESi Obligations ESi shall perform all services described in Section 2 of this Agreement in a commercially reasonable manner and consistent with the practices used by ESi to maintain and protect its own data and systems. 4. Customer Obligations (a) The Customer shall maintain, at Customer's expense, a secure high speed Internet connection through which to access its hosted Software. (b) The Customer shall maintain, at Customer's expense, a Software Support Plan at all times during the term of this Agreement and any subsequent renewal terms. Customer may elect to purchase a Bronze, Silver, Gold or Platinum -level Support Plan. (c) The Customer shall appoint a designated point of contact- and two alternate points of contact for its interactions with ESi. Customer shall provide ESi with the name, job title, physical address, telephone number, facsimile number and electronic mail address for each of the contact persons. Customer shall keep such contact information up -to -date and promptly notify. ESi, in writing via electronic mail, of any changes. ESi Page 10 of 16 RECIPIENT Rev. 11/2009 /f7 (d) The Customer shall use reasonable security precautions in connection with the use of services provided under this Agreement. (e) The Customer is responsible for any and all use and access to the Hosted Systcm and Hosting Services by its employees, agents, contractors and permitted users of the Software and Hosting Services. (f) The Customer shall make best efforts to notify ESi in writing, via electronic mail or facsimile, of any planned non - emergency use of its Software, such as the occurrence of training sessions, drills and exercises, to aid ESi with the planning of any scheduled outages. (g) The Customer shall promptly notify ESi Customer Support of any identified Hosting, Services outage that impairs Customer access to its Software so that ESi may manually activate the redundant ASP Environment and immediately commence work to restore service to the primary ASP Environment. 5. Service Levels and Warranty (a). All support calls received from Customer shall be logged and tracked in the ESi customer support system as a "Customer Support Ticket." Each. Customer Support Ticket shall include an initial assessment of the Severity Level of the request for support: Severity Level ASP 1 ASP 2 Software, Severity 1 Definition Hosting Services are not accessible to Customer via a public internet connection. Hosting Services are accessible, but performance is reduced or impaired. Any and all errors which, individually or collectively with other errors, prevent Customer or permitted users of Customer from performing useful work or are deemed by Customer or any of its permitted users to be fatal to the operation of the Software. Software, Severity 2 Software Severity 3 Any and all errors which, individually or collectively with other errors, disable major functions of the Software from being performed and .arc deemed by Customer or any of its permitted users to have a severe impact on the operation of the Software. Any and all errors which, individually or collectively with other errors, disable only certain non - essential functions of the Software and are deemed by Customer or any of its users to have degraded operation of the Software. Software, Severity 4 ESi Rev. 11/2009 All other errors not .appropriately classified as Severity 1, Severity 2 or Severity 3 Page 11 of 16 RECIPIENT are deemed by Customer or its permitted user as having a limited impact on the operation of the Software. (b) ESi shall make all commercially reasonable efforts to resolve Customer Support Tickets in accordance with the following schedule: ESi Rev. 11/2009 Page 12 of 16 RECIPIENT Acknowledgement of Customer Support Ticket Resolution ASPI Within 30 minutes Failover to redundant ASP environment and/or correction of error as soon as possible. ASP2 Within 2 hours Failover to redundant ASP environment and/or correction of error as soon possible. Software, Severity 1 Within 1 hour Delivery by ESi of a patch, workaround or temporary fix and revised documentation to Customer within 1 business day;and Delivery by ESi of the object code fix or other permanent fix and revised documentation to Customer within 10 business days. Software, Severity. 2 Within 4 hours Delivery by ESi of a patch, workaround or temporary fix and revised documentation to Customer within 3 business days; and Delivery by ESi of the object code fix or other permanent fix and revised documentation to Customer within.20 business days. Software, Severity 3 .Within 1 business day Delivery by ESi of a patch, workaround or temporary fix and revised documentation to Customer within 10 business days; and Delivery by ESi of the object code fix or other permanent fix and revised documentation to Customer within 45 business days. Software, Severity 4 Within 5 business days Delivery by ESi of a patch, workaround or temporary fix and revised documentation to Customer within 30 business days; and ESi Rev. 11/2009 Page 12 of 16 RECIPIENT Delivery by ESi of the object code fix or other permanent fix and revised documentation to Customer as appropriate. (c) ESi represents and warrants that service availability of the ASP 'Environment will meet a "high availability" measure of 99.9 % system "up time," excluding scheduled outages. If ESi fails to meet this availability criteria within any month, upon Customer request, ESi shall extend the term of this Agreement. for one day for each day,, or portion thereof, the ASP Environment is verified by Customer and ESi to be unavailable in that month, up to a maximum of 30 days at no additional charge. .(d) ESi shall only be responsible for performance of components of the Hosted System and Services under its control. ESi shall not be responsible for performance deficiencies caused by processes, hardware and software beyond its control including, but not limited to, information transmission delays due to excessive internet traffic, internet outages, or failure of Customer to perform its obligations under this Agreement. 7. Limitations on Use of Services (a) Access to the Hosted. System may not be rented, leased, sold, sub - leased, assigned or otherwise transferred for value by .Customer to any third party. (b) Hosted System and Hosting Services are provided to support the Software,, an information management tool. Hosting Services are not guaranteed to be fault- tolerant or to provide fail -safe performance. Hosting Services; are not appropriate for use in ultra - hazardous environments where failure of the Hosted System or ASP Environment may lead to bodily injury, death or destruction of property. (c) Installation of software applications in ASP Environment is limited to software licensed to Customer by ESi and software supplied by ESi either as a component of the Hosted System or to support delivery of Hosting Services. (d) The Customer shall not conduct any load testing, performance testing or any other test of the Hosted System which may degrade performance or limit or adversely impact availability of the ASP Environment for other customers. 8. Information Security and Business Continuity (a) ESi shall perform all services hereunder consistent with its ASP Information Security Program ( "Security Program "). Such Security Program shall set forth, at a minimum, ESi policies and procedures with respect to data classification and management, data and system back -ups, account and password 'management, physical security and access, network configuration and access, change management, media management and destruction, security training and awareness, and continuity of ASP Environment operations. (b) Any sub - contractors used to deliver, . or support delivery of the Hosting Services shall maintain an information security and business continuity program which is supportive of the Security Program. ESi Rev. 11/2009 Page 13 of 16 RECIPIEN (c) A copy of the Security Program is available, upon request and after execution of the ESi Non - Disclosure Agreement.. (d) Hosting Services are provided in a shared environment. Customization of information security, data management and/or business continuity practices to meet Customer - specific needs is not supported. ESi Page 14 of 16 Rev. 11/2009 RECIPIENT EXHIBIT B QUOTE FOR SERVICES ASP Setup, Hosting, and WebEOC Software Support fees are .detailed in the attached quote, Quote Number Q18239 & Q18489 ESi Page 15 of 16 RECIPIENT Rev. 11/2009 . • Office (706) 823 -0911 ESI Acquisition,:Inc • Toll Free (800).596 -0911 823 Broad Street ' Fax (706).826 -9911 Augusta, GA•30901 Website www:esi911.com Customer: Brazos County (TX) Document Number: Q18239 Address: P.O. Box Drawer 4128. Bryan, TX .7780' 780'5 -4128 - Title: EMC Contact: Chuck Frazier Phone: 979- 821 -1010 Reference: DIR -SDD -822 _ . Summary: WebEOC Software Support Renewal for period 03/01/13 - 02/28/14 Date: 09/24/2012 Quote Expires: ; 02/28/2013 Disclaimer: Quotes issued in US Dollars, &;Valid 180 days from Issuance unless otherwise indicated. Items not manufactured by ESi are subject ,to change. Substitutes will be provided for customer consideration and approval. Product ID , Description r QTY. Price Price Extended Price SS- CIMS7 -PRS -TXDIR WebEOC® Professional; v7 Software Support, Silver- 1 9,000.00 7,965.00 7,965.00 TXDIR . -• 03/01/13- 02/28/14 • SS- CIMS7 -ADL -TXDIR WebEOC® Redundant Server Software Support - TXDIR 1 800:00 708.00 708.00 03/01/13 - 02/28/14 Tax Not Included 8,673.00 0.00 Sum i 8,673.00 - o ESI Acquisition, Inc ==I Augusta823 Broad , GA Street 30901 Office (706) 823 -0911 Toll Free (800) 596 -0911 Fax (706) 826 -9911 Website www.esi911.com Customer: Address: Title: Contact: Phone: Reference: Summary: Date: Quote Expires: Disclaimer: Brazos County (TX) Brazos Valley CEOC 110 North Main Suite 100 Bryan, TX 77803 EMC Chuck Frazier 979 - 821 -1010 Document Number: Q18488 Quote for ASP Hosting 11/15/2012 05/14/2013 Quotes issued in US Dollars & Valid 180 days from Issuance unless otherwise indicated. Items not manufactured by ESi are subject'to change. Substitutes will be provided for customer consideration and approval. Product ID Description QTY TS- CIMS7 -25A -T ASP Hosting <1= 250 Concurrent Users - Annual TS- ASPSU -ES ASP Setup (WebEOC® or ESiWebFUSIONT ") TS- 5GBSTOR -YR 5GB Block ASP Database Storage Tax Not Included • Price Extended Price 7,850.00 7,850.00 2,500.00 2,500.00 500.00' 500.00 10,850.00 0.00 Sum j • 10,850.00 /7 /9y ESi Rev. 11/2009 EXHIBIT C SOFTWARE SUPPORT PLANS Page 16 of 16 RECIPIENT Boundless Collaboration' Software Support Plans WebEOC®, Town Square & ESiWebF:USIONTM (Last Updated: November 2, 2012) ESi Acquisition Inc. I 823 Broad Street, Augusta, Georgia 30901 SalesPESi911.com (800)596-0911 I (706) 826-0911 Fax I www.esi911.com TABLE OF CONTENTS 1.0 General 1 1 1 1 3 4 3.1 Bronze 4 3.2 Silver 5 3.3 Gold 7 3.4 Platinum 9 4.0 ESiWebFUSION'" Software Support 11 5.0 WebEOC Town Square Software Support 12 6.0 Third Party and WebEOC Plug -in / Interface Software Support Costs 13 7.0 Application Service Provider (ASP) — Hosting Fee 14 8.0 Customer Support and Escalation Plan 16 8.1 Escalation Plan 16 8.2 HOURLY SUPPORT (BRONZE AND CUSTOMERS WITHOUT SUPPORT PLAN) 17 9.0 Optional Emergency On -site Support Services 18 WebEOC Professional, ST, Air Software Support Plans WebEOC Town Square Software Support Plans Period of Performance / Dates 2.0 WebEOC• Professional, Air, ST Plan Highlights 3.0 WebEOC Software Support Plans OPTIONAL EMERGENCY ON -SITE SUPPORT (EOSS) AGREEMENT 1 X97 WebEOC and ESiWebFUSION Software Support Plan 1.0 GENERAL WEBEOC PROFESSIONAL, ST, AIR SOFTWARE SUPPORT PLANS ESi offers support plans that capture the services most often requested by our clients. It is our hope that these plans will streamline the procurement process. ESi offers the four optional software support plans listed below and described in the coming pages. • Bronze • Silver • Gold • Platinum WEBEOC TOWN SQUARE SOFTWARE SUPPORT PLANS ESi offers two optional software support plans listed below and described in the coming pages. • Basic • Premium PERIOD OF PERFORMANCE / DATES ESi Software Support bundled with License Fee: When Year 1 Software Support is purchased as a bundled line item with ESi software, the 90 day maintenance period shall begin on the 1st day of the month following software installation. If customer /licensee opts to install the software in its own environment, it is the responsibility of the customer /licensee to notify ESi customer support when software installation is complete. Upon notifying ESi the 90 day maintenance period shall begin on the 1st day of the month following software installation. PLEASE NOTE: If customer /licensee does not notify ESi of an installation date within 90 days of the date of customer /licensee purchase contract, the 90 day maintenance period shall be presumed to begin on the date of such purchase contract. Software Support not purchased: If customer does not purchase Software Support, either as a bundled package or as a separate line item, then the customer is still entitled to receive any software updates created and released by ESi during the first 90 days of ownership, from the first day of the month following installation of the WebEOC Software. Software Support for Plug -ins: When Year 1 Software Support is purchased for plug in modules (i.e., WebEOC Resource Manager, WebEOC Team Manager, WebEOC for Hospitals, or WebEOC Mapper Professional) in conjunction with WebEOC Professional, the Software Support period begins on the WebEOC Professional start date. If purchased subsequent to the core WebEOC purchase the 90 day maintenance period shall begin on the 1st day of the month following software installation. WebEOC and ESi are registered trademarks of ESi Acquisition, Inc. MapTac" and ESiWebFUSION" are trademarks of ESi Acquisition, Inc. All other trademarks are the property of their respective companies. Revised 11/02/12 Page 1 /71/ /7, WebEOC' WebEOC and'ESiWebFUSION Software Support Plan Software Support for Third Party software: ESi regularly includes software support pricing for third party disaster recovery products (Double - Take.Software). Support plans and pricing' for these products are in accordance with manufacturer guidelines. Revised 11/02/12 Page 2 WebEOC WebEOC and ESiWebFUSION Software Support Plan 2.0 WEBEOC' PROFESSIONAL, AIR, ST PLAN HIGHLIGHTS i. Software updates cannot be purchased separately. Customers desiring correction, point, and level releases must select one of ESi's software support plans. ii. To renew software support after a lapse in coverage, customer must pay for the lapsed period dating back to when support ended. iii. Pricing for Bronze, Silver, Gold, and Platinum cover listed product(s) only. Renewal cost of other ESi and 3rd party products is additive. iv. Customers who have implemented WebEOC locally (to include the local side of Hybrid implementations) are responsible for all costs associated with any third party software upgrades necessary due to changes /revisions to WebEOC software. These third party software products include operating, database and /or replication software (e.g., Microsoft Windows Server, Microsoft SQL Server or Double- Take). v. To the extent possible, ESi will prorate software support to coincide with customer's fiscal year. In so doing, ESi and Customer will agree on the level of services provided during the altered period of coverage. vi. Unused services (e.g., board configuration, educational services, etc.) that are part of a Software Support Plan (Silver, Gold, or Platinum) do not roll over at year end. vii. Gold and Platinum support plans are specific packages and cannot be customized. viii. ESi will negotiate services (e.g., board building, onsite support, offsite training, etc.) with customers who desire to upgrade to Gold or Platinum during a year in which support is already being provided at a lower level. Agreement will be reached on prorated services. ix. Gold and Platinum support plans include travel expenses associated with onsite services within the Continental United States (CONUS). Non -CONUS customers seeking Gold or Platinum support should contact ESi for pricing. x. Support Plans apply to the current level release only. xi. Pricing contained herein is subject to change. Revised 11/02/12 Page 3 WebEOC' Bronze Silver Gold Platinum All eligible product updates • • • • Routine toll -free phone support during ESi business hours LO, J < W < 2 W W C • • • • • • 24/7 emergency phone support Email and website support • • • After action analysis and suggestions for improvement • • • • • • One (1) complimentary registration to annual User Conference Board configuration services 10 hours 40 hours 80 hours Annual onsite exercise evaluation 2 days 4 days Annual onsite implementation evaluation 1 day 1 day Educational services at ESi University, Atlanta, GA (transportation, lodging not included) 4 days 8 days i. Software updates cannot be purchased separately. Customers desiring correction, point, and level releases must select one of ESi's software support plans. ii. To renew software support after a lapse in coverage, customer must pay for the lapsed period dating back to when support ended. iii. Pricing for Bronze, Silver, Gold, and Platinum cover listed product(s) only. Renewal cost of other ESi and 3rd party products is additive. iv. Customers who have implemented WebEOC locally (to include the local side of Hybrid implementations) are responsible for all costs associated with any third party software upgrades necessary due to changes /revisions to WebEOC software. These third party software products include operating, database and /or replication software (e.g., Microsoft Windows Server, Microsoft SQL Server or Double- Take). v. To the extent possible, ESi will prorate software support to coincide with customer's fiscal year. In so doing, ESi and Customer will agree on the level of services provided during the altered period of coverage. vi. Unused services (e.g., board configuration, educational services, etc.) that are part of a Software Support Plan (Silver, Gold, or Platinum) do not roll over at year end. vii. Gold and Platinum support plans are specific packages and cannot be customized. viii. ESi will negotiate services (e.g., board building, onsite support, offsite training, etc.) with customers who desire to upgrade to Gold or Platinum during a year in which support is already being provided at a lower level. Agreement will be reached on prorated services. ix. Gold and Platinum support plans include travel expenses associated with onsite services within the Continental United States (CONUS). Non -CONUS customers seeking Gold or Platinum support should contact ESi for pricing. x. Support Plans apply to the current level release only. xi. Pricing contained herein is subject to change. Revised 11/02/12 Page 3 WebEOC' WebEOC and ESiWebFUSION Software Support Plan 3.0 WebEOC SOFTWARE SUPPORT PLANS 3.1 BRONZE Price: WebEOC® Professional — Bronze — $4,900.00' WebEOC® Professional Bronze Software Support is the least expensive software support option ESi offers. In addition to corrections, which address software anomalies and enhancements which provide new features /functionality, renewal also ensures customers have access to updates that correct or improve performance and security. Maintaining WebEOC at the latest software release will assure compatibility with other agencies using WebEOC, and with any WebEOC plug -ins customer may have or subsequently purchase. It will also ensure your system is always capable of connecting to ESiWebFUSION. Bronze Support Plan features include: • Software Updates o Level releases: new release or new generation of software (such as the 2008 release of WebEOC 7.0.). o Point releases: modifications to the current generation of software, including enhancements and improvements. o Correction releases: patches provided to correct software anomalies. • Access to a knowledge base, community discussion and board swap spaces, and resources on the ESi Support & WebEOC Community Portal at http: / /Support.ESi911.com • Access to the latest releases on the ESi Downloads Center website • [ http:// www .webeoc.com /webeoc_community]. • Customers seeking technical support will be billed on a time and materials basis ($175.00 first hour, plus $150.00 /hr thereafter). See Section 7.0 for additional details. ' WebEOC Air, $8,800.00; WebEOC ST, $9,050.00; WebEOC for Hospitals, $5,700.00 Revised 11/02/12 Page 4 U VoL /71/ F'e . v2 % WebEOC' WebEOC and ESiWebFUSION Software Support Plan 3.2 SILVER Price: WebEOC® Professional Silver — $9,000.00 2 Silver Support Features include: • Software Updates • Level releases: new release or new generation of software (such as the 2008 release of WebEOC 7.0.) • Point releases: modifications to the current generation of software, including enhancements and improvements • Correction releases: patches provided to correct software anomalies • Access to a knowledge base, community discussion and board swap spaces, and resources on the ESi Support & WebEOC Community Portal at http: / /Support.ESi911.com • Access to the latest releases on the ESi Downloads Center website [http://www.webeoc.com/webeoc_community]. • Routine software support available by telephone, Monday through Friday, 8:30 a.m. to 7:00 p.m. EST. • Toll -free phone, email, and website support (http: / /Support.ESi911.com) • Support for WebEOC software reinstalls • Remote session support • Emergency "after hours" support provided 24/7 as necessary during actual or exercise events /incidents. • Remote analysis of After Action Report findings with suggestions for improvement. • One (1) complimentary registration for the Annual WebEOC User Conference3. • Learn about latest WebEOC advances • Attend training sessions • Meet with users to share experiences • Meet with other agencies within your region or vertical (utilities, airlines, etc.) to discuss information sharing and interoperability issues • Attend user presentations on how WebEOC software is used • See technology demonstrations on current and future products 2 WebEOC Air, $12,900.00; WebEOC ST, $13,150.00; WebEOC for Hospitals, $9,800.00 3 Applies to core WebEOC license only (Professional, Air, ST or for Hospitals). Additional registrations are not given for purchase of WebEOC plug -ins, interfaces or "Redundant Server" software. Revised 11/02/12 WebEOC WebEOC and ESiWebFUSION Software,Support Plan • 10 hours of board building, scripting, or. configuration. Your obligations under this plan: • ' Appoint a designated point of contact and two (2) alternate points of contact for interactions with ESi [e.g., submit support tickets, authorized to download software]. • Provide ESi with all necessary information about your operating environment, hardware, network configuration, security protocols, operational processes, and other information needed by ESi to respond to your requests for technical and other software support. Revised 11/02/12 Page 6 ail_ t _3026,3 WebEOC WebEOC and ESiWebFUSION Software Support Plan 3.3 GOLD Price: WebEOC® Professional — Gold — $24,900.00" Gold and Platinum Support plans are available to customers who desire an enhanced level of support from ESi, including annual exercise support, system evaluation, and training opportunities. Gold Support Plan features include: • Software Updates • Level releases: new release or new generation of software (such as the 2008 release of WebEOC 7.0.) • Point releases: modifications to the current generation of software, including enhancements and improvements • Correction releases: patches provided to correct software anomalies • Access to a knowledge base, community discussion and board swap spaces, and resources on the ESi Support & WebEOC Community Portal at http: / /Support.ESi911.com • Access to the latest releases on the ESi Downloads Center website [ http:// www .webeoc.com /webeoc_community]. • Routine software support available by telephone, Monday through Friday, 8:30 a.m. to 7:00 p.m. EST. • Toll -free phone, email, and website support (http: / /Support.ESi911.com) • Support for WebEOC software reinstalls • Remote session support • Emergency "after hours" support provided 24/7 as necessary during actual or exercise events /incidents. • Remote analysis of After Action Report findings with suggestions for improvement. • One complimentary registration for the Annual WebEOC User Conferences. • Learn about latest WebEOC advances • Attend Administrator and User training sessions • Meet with users to share experiences • Meet with other agencies within your region or vertical (utilities, airlines, etc.) to discuss information sharing and interoperability issues • Attend user presentations on how WebEOC software is used • See technology demonstrations on current and future products WebEOC Air fee is $28,800.00; WebEOC ST, $29,050.00; WebEOC for Hospitals $25,700.00 s Applies to core WebEOC license only (Professional, Air, ST, for Hospitals). Additional registrations are not given for purchase of WebEOC plug -ins, interfaces or "Redundant Server" software. Revised 11/02/12 Page 7 \fa, iy 024f1 WebEOC WebEOC and ESiWebFUSION Software Support Plan 40 hours of board building, scripting, and configuration. Annual exercise evaluation. —Two (2) days onsite A regular EOC exercise program-will keep you, your EOC staff, and your. WebEOC® software in top working order. ESi will send a specialist to your facility'to support your WebEOC Administrator and assist in evaluating the EOC Exercise. • Evaluate the ability to exchange information using WebEOC; and the effectiveness of the WebEOC configuration for regional collaboration (as appropriate) 1 • Evaluate customer's event reporting, mission tasking and situation reporting processes • Make,recommendations for changes to the customer's WebEOC implementation based upon current WebEOC best practices • Support the WebEOC Administrator during the exercise for user- related issues • Provide onsite technical support during the exercise • Provide an After - Action Report to the WebEOC Administrator documenting-findings, lessons learned and recommendations • ' Annual process evaluation - One (1) day onsite • Evaluation based on best practices recommended by ESi and observed throughout the user community • Recommend process / workflow improvements • Review software enhancements issued throughout the year • Evaluate effectiveness of customer changes made during the year • Four (4).days of educational services at ESi University (travel expenses borne by customer) Your obligations under this plan: •. Appoint a designated point of contact and two (2) alternate points of contact for interactions with ESi. Provide ESi with all necessary information about your operating environment, hardware, network configuration, security protocols, operational processes, and other information needed by ESi to respond to your requests for technical and other software support. Revised 11/02/12 Page 8 :;!? WebEOC WebEOC and ESiWebFUSION Software Support Plan 3.4 PLATINUM Price: WebEOC® Professional — Platinum — $34,900.00 6 Gold and Platinum Support plans are available to customers who desire an enhanced level of support from ESi, including annual exercise support, system evaluation and training opportunities. Platinum Support Plan features include: • Software Updates • Level releases: new release or new generation of software (such as the 2008 release of WebEOC 7.0.) • Point releases: modifications to the current generation of software, including enhancements and improvements • Correction releases: patches provided to correct software anomalies • Access to a knowledge base, community discussion and board swap spaces, and resources on the ESi Support & WebEOC Community Portal at http: / /Support.ESi911.com • Access to the latest releases on the ESi Downloads Center website [ http:// www .webeoc.com /webeoc_community]. • Routine software support available by telephone, Monday through Friday, 8:30 a.m. to 7:00 p.m. EST. • Toll -free phone, email and website support (htt0: / /Support.ESi911.com • Support for WebEOC software reinstalls • Remote session support • Emergency "after hours" support provided 24/7 as necessary during actual or exercise events /incidents. • Remote analysis of After Action Report findings with suggestions for improvement. • One complimentary registration for the Annual WebEOC User Conference'. • Learn about latest WebEOC advances • Attend training sessions • Meet with users to share experiences • Meet with other agencies within your region or vertical (utilities, airlines, etc.) to discuss information sharing and interoperability issues • Attend user presentations on how WebEOC software is used • See technology demonstrations on current and future products 6 WebEOC Air fee is $38,800.00; WebEOC ST, $39,050.00; WebEOC for Hospitals, $35,700.00 ' Applies to core WebEOC license only (Professional, Air, ST, for Hospitals). Additional registrations are not given for purchase of WebEOC plug -ins, interfaces or "Redundant Server" software. Revised 11/02/12 Page 9 WebEOC WebEOC and ESiWebFUSION' Software Support Plan • 80 hours of board building, scripting, and configuration. • Annual exercise evaluation — Four (4) days onsite A regular EOC exercise program will keep you, your EOC staff, and your Web.EOC® software in top working order. ESi will send a specialist to your facility to support your WebEOC Administrator and assist in evaluating the EOC Exercise. • :Evaluate the ability to exchange information using WebEOC, and the effectiveness of the WebEOCconfiguration for regional collaboration (as appropriate) • Evaluate customer's event reporting, mission tasking and situation reporting processes Makerecommendations for changes to the customer's WebEOC implementation based upon current WebEOC best practices • Support the WebEOC Administrator during the exercise for user - related issues • Provide onsitetechnical support during the exercise • Provide an After- Action Report to the WebEOC Administrator documenting findings, Iessons•learned and recommendations Annual process evaluation - One (1) day onsite • Evaluation based on best practices recommended by ESi and observed throughout the user community • Recommend process / workflow improvements • Review software enhancements issued throughout the year. • Evaluate effectiveness of customer changes made during the year • Eight(8) days of educational services at ESi University (travel expenses borne by customer) Your obligations under this plan: • Appoint a designated point of contact and two (2) alternate points of contact for interactions with ESi. • Provide ESi with all necessary information about your operating environment, hardware, network configuration, security,protocols, operational processes, and other information needed by .ESi to respond to your requests for technical and other software support. Revised 11/02/12 Page 10 ti l f7 q WebEOC WebEOC and ESiWebFUSION Software Support Plan 4.0 ESiWebFUSION "" SOFTWARE SUPPORT Price: $15,000.008 ESiWebFUSION Software Plan features include: • Software Updates • Level releases: new release or new generation of software • Point releases: modifications to the current generation of software, including enhancements and improvements. • Correction releases: patches provided to correct software anomalies. • Access to the latest releases • Routine software support available by telephone, Monday through Friday, 8:30 a.m. to 7:00 p.m. EST. • Toll -free phone, email, and website support (http: / /Support.ESi911.com) • Support for WebEOC software reinstalls • Remote session support • Emergency "after hours" support provided 24/7 as necessary during actual or exercise events /incidents. • Remote analysis of After Action Report findings with suggestions for improvement. • One complimentary registration for the Annual WebEOC User Conference. • Learn about latest WebEOC and ESiWebFUSION'M advances • Attend training sessions • Meet with users to share experiences • Meet with other agencies within your region or vertical (utilities, airlines, etc.) to discuss information sharing and interoperability issues. • Attend user presentations on how WebEOC software is used • See technology demonstrations on current and future products • 10 hours of board building, scripting, and configuration. Your obligations under this plan: • Appoint a designated point of contact and two (2) alternate points of contact for interactions with ESi [e.g., submit support tickets, authorized to download software]. • Provide ESi with all necessary information about your operating environment, hardware, network configuration, security protocols, operational processes, and other information needed by ESi to respond to your requests for technical and other software support. 8 Unlike WebEOC, ESiWebFUSION may be installed on one second database server without incurring a "second server" fee. Revised 11/02/12 WebEOC' WebEOC and ESiWebFUSION Software Support Plan 5.0 WEBEOC TOWN SQUARE SOFTWARE SUPPORT ESi offers two optional WebEOC Town Square software support plans. Support Level Knowledge Base and Community Forums 'Basic -Included ;Premium :Included Install /Reinstall fee. 1. Software updates cannot be purchased separately. Customers desiring correction, point, and level releases must select one of the software support plans above. 2. Basic and Premium Software Support plans cover WebEOC Town Square only. Renewal costs for other ESi or third -party products are additive. 3. Customers implementing WebEOC Town Square locally (to include the local side of hybrid implementations), are responsible for all costs associated with any third -party software upgrades resulting from changes /revisions to WebEOC software. These third -party software products include operating, database, and /or replication software (e.g., Microsoft Windows Server, Microsoft. SQL Server., or Double- Take). 4. To renew software support after a lapse in coverage, customer must pay for the lapsed period dating back to when support ended. Product Updates Support Tickets Annual Price Included 1$175 per ticket $1,999 Included !Included $4,998 $500 Warranty and Support WebEOC® Town SquareTM purchases are covered by a one -year limited warranty. In addition, customers who purchase WebEOC Town Square are entitled to 90 days of WebEOC Town Square support. At the end of the 90 days, routine WebEOC Town Square technical support will be available for $175.00 per trouble ticket, Monday through Friday, during the hours of 0830 -1900 Eastern. Note: Support on third -party hardware and software products purchased through ESi is in accordance with the respective manufacturer specifications. Revised 11/02/12 Page 12 WebEOC' WebEOC and ESiWebFUSION Software Support Plan 6.0 THIRD PARTY AND WEBEOC PLUG -IN / INTERFACE SOFTWARE SUPPORT COSTS Software support pricing shown below is in addition to the cost of Bronze, Silver, Gold or Platinum Plans for WebEOC Professional. WebEOC Redundant Server 910 WebEOC Plug -in WebEOC Mapper Professional WebEOC Resource Manager WebEOC Team Manager WebEOC for Hospitals WebEOC Interface11 $800.00 $3,900.00 $3,000.00 $3,000.00 $800.00 MIR3'" Interface no annual fee EMTrackn' Interface no annual fee EMResource'"' Interface no annual fee Third Party Software — Double -Take° (Per License /Per Year) 12 13 Double -Take° Standard (Current) $600.00 Double -Take° Advanced (Current) $1,000.00 Double -Take° Standard (Reactivation) $1,000.00 Double -Take° Advanced (Reactivation) $2,000.00 9 Fee based on 'database' servers, not web servers. Customers with multiple redundant servers must pay the Redundant Server fee for each redundant [database] server. This fee applies even though customer may designate another agency's WebEOC server as their redundant database server. 10 The Redundant Server software fee applies to core WebEOC products only (e.g., WebEOC Professional, WebEOC Air, WebEOC ST,). Customers may install plug -ins / interfaces on redundant servers without incurring similar "redundant server" fees. 11 Interfaces to commercial products listed are supported /maintained by ESi as part of the core WebEOC Professional, ST, Air, software support plan. 12 Double -Take° is a third party product from Double -Take Software. Customers wishing to renew Double -Take support are cautioned to renew on time to avoid "Reactivation" fees. 13 Per database server. Revised 11/02/12 Page 13 / 79 WebEOC WebEOC and ESiWebFUSION Software Support Plan 7.0 APPLICATION SERVICE PROVIDER (ASP) — HOSTING FEE14 ESi offers hosting services through Rackspace data centers located in Dallas, Texas and Herndon, Virginia. These facilities are fully redundant and geographically separated to reducing the likelihood that a man -made or natural disaster would affect both facilities simultaneously. Customers who choose ESi to host their instance of WebEOC have two options — fully hosted or hybrid. In the fully hosted scenario, ESi provides and maintains the customer's WebEOC totally within its hosted environment. Hybrid customers have WebEOC installed at the customer's location on servers maintained locally with ESi providing a redundant capability at one of its datacenters. Annual ASP and Hybrid fees are payable beginning Year 1. WebEOC Professional or Air ASP Service Description ASP Hosting — SET -UP (One -time fee) Service Fee $2,500 (One -time) ASP Hosting — Reinstatement Fee (when payment lapses for 30 days) $2,000 WebEOC Professional ASP Service Description ASP Hosting - Up to 250 concurrent, unlimited named. Service Fee $7,850 (Annually) ASP Hosting - Up to 500 concurrent, unlimited named. $12,850 (Annually) ASP Hosting - Up to 750 concurrent, unlimited named. $17,850 (Annually) ASP Hosting — Up to 1000 concurrent, unlimited named. $22,850 (Annually) ASP Hosting - Up to 250 concurrent, unlimited named. $1,500 (Monthly) ASP Hosting - Up to 500 concurrent, unlimited named. $3,000 (Monthly) WebEOC Air ASP Service Description Service Fee ASP Hosting - Up to 250 concurrent, unlimited named. $9,350 (Annually) ASP Hosting - Up to 500 concurrent, unlimited named. $14,350 (Annually) ASP Hosting - Up to 750 concurrent, unlimited named. $19,350 (Annually) ASP Hosting — Up to 1000 concurrent, unlimited named. $24,350 (Annually) ASP Hosting - Up to 250 concurrent, unlimited named. $1,800 (Monthly) ASP Hosting - Up to 500 concurrent, unlimited named. $3,600 (Monthly) 14 ASP (hosting) fees are in addition to software support fees referenced in. Sections 3.1 through 3.4, and Section 5.0. Hosting fees cover the direct cost of hardware, software and services (ESi and Rackspace) to manage and maintain customer's shared environment. Revised 11/02/12 Page 14 v WebEOC WebEOC and ESiWebFUSION Software Support Plan WebEOC Mapper Professional ASP Service Description ASP Hosting — SET -UP (One -time fee) Service Fee $850 (One -time) ASP Hosting — Annual ASP Fee $3,950 WebEOC Team Manager ASP Service Description ASP Hosting — SET -UP (One -time fee) Service Fee $850 (One -time) ASP Hosting — Annual ASP Fee $1,000 WebEOC Resource Manager ASP Service Description ASP Hosting — SET -UP (One -time fee) Service Fee $850 (One -time) ASP Hosting — Annual ASP Fee $1,200 WebEOC Professional Hybrid Service Description Service Fee Hybrid Hosting - Up to 250 concurrent, unlimited named. $6,450 (Annually) Hybrid Hosting - Up to 500 concurrent, unlimited named. $11,450 (Annually) Hybrid Hosting - Up to 750 concurrent, unlimited named. $16,450 (Annually) Hybrid Hosting — Up to 1000 concurrent, unlimited named. $21,450 (Annually) Hybrid Hosting - Up to 250 concurrent, unlimited named. $1,500 (Monthly) Hybrid Hosting - Up to 500 concurrent, unlimited named. $3,000 (Monthly) WebEOC ASP Database Storage Service Fee ASP Hosting — 5GB Block ASP Database Storage $500 Revised 11/02/12 Page 15 WebEOC' WebEOC and ESiWebFUSION Software Support Plan 8.0 CUSTOMER SUPPORT AND ESCALATION PLAN Customers may seek support using the following resources on the ESi Support & WebEOC Community Portal at http: / /support.esi911.com : • Search the knowledge base of ESi official solutions and tips and tricks • Ask a community of peers and ESi moderators • Contact ESi Support via support portal, email, or phone For questions or problems of a non - critical nature, customers can submit a ticket through The Support Portal, by email to supportt esi911.com, or call the Customer Support Help Desk number listed below ESi Customer Support US Customers International Customers WebEOC Customer Support portal http: / /support.esi911.com WebEOC Customer Support email support@esi911.com Charles Ryan WebEOC Customer Support Help Desk (877) 771 -0911 (706) 823 -0911 WebEOC Customer Support Pager (888) 243 -7204 (803) 202 -1014 8.1 ESCALATION PLAN If no one is available to answer your call (when dialing the Toll -Free Help Desk Number) you may: • Leave a message and your call will be returned as soon as possible. Calls received outside of ESi normal duty hours (Monday through Friday, 8:30 a.m. — 7:00 p.m. Eastern) will be returned the next business day. • Alternatively, you will be prompted to page the on -duty technician. If electing this option (or dialing the pager number direct), ensure the call back number includes your area code. If the call back number is a "general" number, please ensure the person answering the phone knows to whom the call should be transferred. Customers who dial the ESi commercial number must ask to be transferred to Tech Support. If no answer, you may elect to page the on -duty technician or leave a message. Messages will be returned as described above. If your call is for emergency support, and after paging the customer support technician you do not receive a call back within ten (10) minutes, call the following in the order listed: ESi Emergency Support Escalation Contact Information Manager of Customer Support Dyral Fox (706) 823 -0911 (Office) (706) 951 -1755 (Cell) Director of Customer Support, Quality Assurance Charles Ryan (706) 823 -0911 (Office) (803) 292 -4107 (Cell) Vice President, Chief Architect Josh Newsome (706) 823 -0911 (Office) (706) 830 -2807 (Cell) President and Chief Executive Officer Nadia Butler (706) 823 -0911 (Office) (706) 836 -5151 (Cell) Revised 11/02/12 Page 16 X79 WebEOC' WebEOC and ESiWebFUSION Software Support Plan 8.2 HOURLY SUPPORT (BRONZE AND CUSTOMERS WITHOUT SUPPORT PLAN) Bronze Support Plan customers and customers without software support will be asked for a credit card number or purchase order before technical support will be provided. ESi accepts VISA, Master Card and Discover. Technical support rates in this instance will be charged in accordance with the following schedule. Bronze Support (Hourly) New Trouble Ticket (minimum charge) $175.00 Troubles requiring more than (1) hour of customer support $175.00 plus $150.00 /hr. We also ask that you notify ESi Customer Support by email (support@esi911.com) each time your EOC activates /deactivates in response to an actual event or major exercise. Knowing when you activate will help us prioritize tech support activities; the deactivation will alert us to solicit feedback so that we can prepare our own after action report and ultimately share lessons learned with other WebEOC users. Revised 11/02/12 Page 17 iVc WebEOC WebEOC and ESiWebFUSION Software Support Plan 9.0 OPTIONAL EMERGENCY ON -SITE SUPPORT SERVICES Customers may elect to receive "on demand" emergency on -site support services from ESi on a fee - for- service basis. Such services are provided in addition to WebEOC Software Support and Maintenance and shall be provided according to the following terms and conditions: Services Offered: Services to be performed may include, but are not limited to: • WebEOC administration and user support • Custom board configuration • Training of new users • Process development and implementation • Technical assistance • The temporary set -up of a hosted or redundant system for fail -over purposes. Request for Services: Services may be requested by Customer by written Work Order at the sole discretion of Customer. Work Orders may be sent to ESi via facsimile at (706) 826 -9911 or via electronic mail to emergency_help @esi911.com. If facsimile is used for submission, the customer should also send an electronic mail to emergency helpPesi911.com informing ESi that the Work Order is in the process of being submitted. Acceptance of Work: ESi shall issue to Customer a written acceptance or rejection of work offered within twelve (12) hours of receipt of Work Order. Acceptance of Work Order by ESi is dependent on availability of ESi staff or qualified sub - contractors and feasibility of travel. Nothing contained herein shall require ESi to accept a request on behalf of Customer to perform services for Customer and nothing contained herein obligates Customer to request Contractor services. Compensation: Customer shall pay ESi for work performed at the rates stated in Contractor Rate Schedule listed below. ESi shall invoice Customer for work performed on a monthly basis. ESi invoice shall, at a minimum, provide the name and mailing address of ESi, the dates on which work was performed, a brief description of work performed, and an itemized list of charges covered by the invoice. Customer shall pay Contractor the amount due within thirty (30) days of receipt of Contractor invoice. Expenses: Customer shall pay ESi for reasonable expenses incurred during the performance of work requested by Customer. Reasonable expenses include but are not limited to travel, per diem and materials. ESi shall invoice Customer for such expenses, at rates equal to actual cost to ESi, on a monthly basis. ESi invoice shall, at a minimum, provide the name and mailing address of ESi and an itemized list of expenses covered by the invoice. Original receipts will be provided upon request of Customer. Customer shall pay Contractor the amount due within thirty (30) days of receipt of Contractor invoice. Revised 11/02/12 Page 18 WebEOC WebEOC and ESiWebFUSION Software Support Plan Contractor Rate Table Item Number Description Unit Price TS- PMDAR -ES -EOSS Project Manager $3,000 /day TS- PGMNR -ES -EOSS Programmer $3,000 /day TS- FICTOD -ES -EOSS WebEOC Software Support, Senior Level $3,600 /day TS- FINSD -ES -EOSS WebEOC Software Support $3,000 /day TS- AEOSD -ES -EOSS Technical Services, General $3,000 /day TS- ASPSU -EOSS Set -up, Temporary Hosted Site $3,000 TS- CIMS7- 250D -H -EOSS Hosting (5 250 concurrent users) Temporary Site $ 50 /day Direct Costs: Travel Expenses and Per Diem. Authorized travel expenses and per diem shall be paid to ESi at the following rates: (i) Transport fares (air, surface transportation) shall be reimbursed at actual costs. (ii) Reasonable hotel accommodations shall be reimbursed at actual costs. For the purposes of this agreement, "reasonable" means at a price at or similar to published General Services Administration ( "GSA ") guidelines in effect for the destination at the time of booking or stay, whichever amount is greater. (iii) Meals and incidentals ( "per diem ") shall be paid according to the published GSA guidelines in effect for the destination at the time such expenses are incurred. The value of any allowance for meals or incidentals purchased for ESi by Customer or a third party shall be subtracted from daily per diem values prior to issuing reimbursement to ESi. (iv) Mileage expenses shall be reimbursed at the Internal Revenue Service ( "IRS ") rate in effect at the time the expense is incurred. (v) Reasonable rental car expenses shall be reimbursed at actual costs. (vi) Parking fees, tolls and bridge fees shall be reimbursed at actual costs. The cost of any materials required to complete work assignments that are not provided to ESi shall be reimbursed at actual cost. A WebEOC Software Support and Maintenance Terms and Conditions, Optional On -Site Emergency Support Services Agreement is provided on the following pages. Please complete only if interested in EOSS Service. Revised 11/02/12 Page 19 X7 .2 /G WebEOC' OPTIONAL Emergency On -site Support Service (EOSS) PLE SE Ct \:7; PLETE ATTC ED AGREEAEN.T OLY OF EOSS SERVICE IS DESIRED THIS IS AN OPTIONAL SERVICE', PLEASE READ CAREFULLY Emergency On -site Support Service (EOSS) Revised 11/02/12 741 GV7 WebEOC Emergency On -site Support Service (EOSS) Purchase Order Number: WebEOC Software Support. and Maintenance Terms and Conditions, Optional On -Site Emergency Support Services Customer may, at its option and by affixing a duly authorized signature below, elect to receive "on demand" emergency on -site support services from ESi on a fee - for - service basis. Such services are provided in addition to WebEOC Software Support and Maintenance and shall be provided according to the following terms and conditions: 1. Services Offered, Acceptance of Work (a) Services Offered by ESi. ESi may, from time to time, provide professional services to Customer for the purpose of providing emergency on -site support during significant events and emergency operations center,activations. Services to be performed may include, but are not limited to: WebEOC Administration, WebEOC Administrator and User support, board - building, "on the fly' process development and implementation, training and orientation for new users, provision of on -site technical assistance, temporary set -up of hosted or redundant system for fail -over purposes, and other emergency software support. (b) Request for Services. Services may be requested by Customer by written Work Order at the sole discretion of Customer. Such Work Order shall take the form of, or be substantially similar to, the Work Order Form incorporated herein as Attachment A. Work Orders may be sent to ESi via facsimile at (706) 826 -9911 or via electronic mail to emergency help @esi911.com. If facsimile is used for submission, the customer should also send an electronic mail to emergency help@esi911.com informing ESi that the Work Order is in the process of being submitted. (b) Acceptance of Work. ESi shall issue to Customer a written acceptance or rejection of work offered within twelve (12) hours of receipt of Work Order. Acceptance of Work Order by ESi is dependent on availability of ESi staff or qualified sub - contractors and feasibility of travel. Nothing contained herein shall require ESi to accept a request on behalf of Customer to perform services for Customer and nothing contained herein obligates Customer to request Contractor services. 2. Compensation (a) Customer shall pay ESi for work performed at the rates stated in Contractor Rate Schedule incorporated herein as Attachment B. (b) ESi shall invoice Customer for work performed on a monthly basis. ESi .invoice shall, at a minimum, provide the name and mailing address of ESi, the dates on which work was performed, a brief description of work performed, and an itemized list of charges covered by the invoice. Customer shall pay Contractor the amount due within thirty (30) days of receipt of Contractor invoice. 3. Expenses Customer shall pay ESi for reasonable expenses incurred during the performance of work requested by Customer. Reasonable expenses include but are not limited to travel, per diem and materials. ESi shall invoice Customer for such expenses, at rates equal to actual cost to ESi, on a monthly basis. ESi invoice shall, at a minimum, provide the name and mailing address of ESi and an itemized list of expenses covered by the invoice. Original receipts will be provided upon request of Customer. Customer shall pay Contractor the amount due within thirty (30) days of receipt of Contractor invoice. Revised 11/02/12 Page 1 /7 WebEOC° Emergency On -site Support Service (EOSS) These terms and conditions accepted by: FOR CUSTOMER: Date: Address:. 0200 5 .Tua 5 Texas Ave Telephone: R - 3(0!- 4' /'o Facsimile: 9'79 - 311- ` 3 d3 FOR ESi: Date: Name: Title: Address: 823 Broad. Street Augusta, Georgia 30901 Telephone:" (706) 823 -0911 Facsimile: (706) 826 -9911 Revised 11/02/12 Page 2' \,o i7 0217 WebEOC Emergency On -site Support Service (EOSS) 1. Licensee: Address: ATTACHMENT A: WORK ORDER FORM Work Requested By:. 2. Points of Contact (2) for Work to be Performed: Name: Name: Title: Title: Organization: Organization: Telephone, land: Telephone, land: Telephone, mobile: Telephone, mobile: Facsimile: Facsimile: E -mail: E -mail: 3. Location of Work Facility Name: Address: Type_ of Facility: 4. Brief Description of Work Requested 5. Brief Description of Personnel Needs (i.e. number, special skills, etc.) 6. Anticipated Duration of Services Starting Date and Time: Anticipated End Date and Time: Individuals executing this Work Order on behalf of the Contractor. and XXX do each hereby represent and warrant that they are duly authorized by all necessary action to execute this Work Order on behalf of their respective organizations. SUBMITTED BY: FOR ESi: Accept [ ] Reject [ ] Name: Name: Title: Title: Revised 11/02/12 Page 3__...__ /L._.l...._ Pg. WebEOC' Emergency On -site Support Service (•EOSS) ATTACHMENT B: CONTRACTOR RATE SCHEDULE 1. Definitions (a) "Item Number" means the ESi- assigned code for type of service delivered and is used by ESi for pricing and invoicing purposes. (b) "Description" means the type of service that may be provided by ESi according to the terms of this Agreement. (c) "Unit Price" means the unit price charged to Customer. (d) incidentals. "Direct Costs" mean non -labor costs such. as authorized materials, travel., meals and 2. Contractor Rate Table Item Number Description Unit Price. TS- PMDAR -ES -EOSS Project Manager $3,000 /day TS- PGMNR -ES -EOSS Programmer $3,000 /day TS- FICTOD -ES -EOSS WebEOC Software Support, Senior Level $3,600 /day TS- FINSD -ES -EOSS WebEOC Software Support $3,000 /day TS- AEOSD -ES -EOSS Technical Services, General $3,000 /day TS- ASPSU -EOSS Set -up, Temporary Hosted Site $3,000 TS- CIMS7- 250D -H -EOSS Hosting (5 250 concurrent users). Temporary Site $ 50 /day 3. Direct Costs (a) Travel Expenses and Per Diem. Authorized travel expenses and per diem shall be paid to ESi at the following rates: (i) Transport fares (air, surface transportation) shall be reimbursed at actual costs. (ii) Reasonable hotel accommodations shall be reimbursed at actual costs. For the purposes of this agreement, "reasonable" means at a price at or similar to published General Services Administration ( "GSA "), guidelines in effect for the destination at the time of booking or stay; whichever amount is greater. (iii) Meals and, incidentals ( "per diem ") shall, be paid according to the published GSA. guidelines in effect for the destination at the time such expenses are incurred. The value of any allowance for meals or incidentals purchased for ESi by Customer or a third party shall be subtracted from daily per diem values prior to issuing reimbursement to ESi. (iv) Mileage expenses shall be reimbursed at the Internal Revenue Service ( "IRS ") rate in effect at the time the expense is incurred. (v). Reasonable rental car expenses shall be reimbursed at actual costs. (vi) Parking fees, tolls and bridge fees shall be reimbursed at actual costs. (b) The cost of any materials required to complete work assignments that are not provided to ESi shall be reimbursed at actual cost. Revised 11/02/12 Page 4 WebEOC Brazos aCounty Purchasing Department 200 SOUTH TEXAS AVE SUITE 352 BRYAN, TX 77803 PHONE (979) 361 -4290 FAX .(979).361 -4293 Charles Wendt, Purchasing Agent Tiffany West, Senior Buyer January 2, 2013 Leslie Williams, Asst. Purchasing Agent Gail Davis, Buyer Superior Crushed Stone Phone: 512 -656 -7123 501 County Road 344 Fax: Jarrell, TX 76537 Email: jschuler@superiorcrushedstone.com Attn: John Schuler Re: Extension of Contract for Various Road Aggregate — 2013 -29R Brazos County appreciates the quality work your company has provided and would like to exercise an extension optionifor Various' Road Aggregate — 2013 -29R previously known as.2012 -19R and 2011 -12. All terms, conditions, and pricing shall remain the ,same. This extension will starts upon Commissioner's Court approval throueh June 25,2013. To ace` ept the extension option, please fill out the information and :sign below. Return the signed documents by email ito Williams@co.brazos.tx.us or fax to. (979) 361 -4293. Please then submit the original signed documents and an updated Certificate of Insurance by., mail to the address listed above. Please return acceptance as soon as possible. If you have any questions, I may be reached at (979) 361.4294. Contact Name: h n S e..kU. `e4Y' Telephone: Si t' 1.25L0 -1. 1 2 dsi E -Mail: J Eciu p�r1prCr++SM.CDf s-io►te Fax: 5 SUP ' RIOR CRUSHE ' STONE 4,4.k orized Signature CO NTY Duane Peters, County Judge Da 7/ 3 1)15/13 Date Bid # 2013 -29R Previously Known as 2012 -19R and 2011 -12 Various Road Aggregates 2/09113 through June 25, 2013 BIDDERS EST TONNAGE *COLORADO MATERIALS LIMESTONE SCREENINGS - Dry Screenings TM 080 WASHED CONCRETE SAND RIPRAP TYPE F 2,000 • '2,000 2,000 LOADED/ HAULED 58,420 LBS j 27.00 NIB NIB DEL. TO YARD 80,000# j 20.00 N/B NIB DEL. ANYWHERE IN COUNTY 80,000# $ 22.00 NIB NIB LOCATION OF PLANT Comal County, TX Comal County, TX Comal County, TX 3 "- 6" AGGREGATE TYPE 1 2,000 3 "- 6" AGGREGATE TYPE 2 2,000 3 "- 6" AGGREGATE TYPE 4 RIPRAP TYPE R 2,000 NIB NIB NIB N/B N/B N/B NIB NIB N/B Comal County, TX Comal County; TX SUPERIOR CRUSHED STONE LIMESTONE SCREENINGS - Limestone Screenings 2,000 2,000 NIB $ 26.50 $ NIB 16.50 NIB $ 16.50 Comal County, TX Comal County, TX WASHED CONCRETE SAND - Washed Concrete Sand RIPRAP TYPE F - 12" Rip Rap 2,000 j 21.00 $ 11.00 j 11.00 Jarrell, TX 2,000 $ 40.00 j 30.00 $ 30.00 Jarrell, TX 3 "- 6" AGGREGATE TYPE 1 - 3 x 6 Aggregate Type 1 2,000 j 34.50 $ 24.50 $ 24.50 3 "- 6" AGGREGATE TYPE 2 - 3 x 6 Aggregate Type 2 3 "- 6" AGGREGATE TYPE 4 - 3 x 6 Aggregate Type 4 RIPRAP TYPE R - 12" Rip Rap 2,000 j 34.50 j 24.50 $ 24.50 2,000 $ 34.50 $ 24.50 j 24.50 Jarrell, TX Jarrell, TX Jarrell, TX 2,000 $ 40.00 j 30.00 $ 30.00 Jarrell, TX Jarrell, TX TEXCON LIMESTONE SCREENINGS - Limestone Screenings TCS 268 ' 2,000 WASHED CONCRETE SAND - Washed Concrete Sand TM022 RIPRAP TYPE F 2,000 $ 21.50 $ 21.50 $ $ 20.50 20.50 j 21.50 j 21.50 Bryan, TX 2,000 $ 35.45 $ 34.00 j 35.45 Bryan, TX 3 "- 6" AGGREGATE TYPE 1 - 3 X 5 Hard.Stone TM050 2,000 $ 31.95 $ 30.95 $ 30.95 Bryan, TX 3 "- 6" AGGREGATE TYPE 2 - 3 x 5 Hard Stone TM 050 3 "- 6" AGGREGATE TYPE 4 - 3.X 5 Hard Stone TM050 RIPRAP TYPE R, 24" Rip Rap TM056 2,000 31.95 j 30.95 j 30.95 Bryan, TX 2,000 j 31.95 $ 30.95 $ 30.95 Bryan, TX 2,000 $ 35.45 $ 34.00 j 35.45 Bryan, TX Bryan, TX 'Brazos Sitework submitted a' bid that was not signed so It was not considered. RECOMMENDATION: Primary- Superior Crushed Stone rt on this ) day of 3anu.. rg , 2013 by ' I he position of '131 2r)5 1.,C3hyt4 j v • INVITATION TO BID • 2013 -01 :JANITORIAL. AND CLEANING SUPPLIES FOR BRAZOS COUNTY BRAZOS COUNTY PURCHASING: DEPARTMENT 200 S. Texas Avenue, Suite 352 • • Bryan, Texas 77803 Telephone (979) 361 -4291 Bid Request No. 2013 -01 Bids will be received, publicly opened and read aloud in the Brazos County Purchasing Department, Brazos County Administration, 200 S. Texas Ave. Suite 352, Bryan, Texas, at 2:00 p.m. Wednesday, December 26, 2012. A. SCOPE OF BID Brazos County is seeking bids from vendors to provide Janitorial supplies to Brazos County beginning upon Commissioner's Court approval through December 31, 2014 per the following terms, conditions, specifications, and attachments. B. CONDITIONS OF BIDDING The following .instructions apply to all bids and become a part of- terns and conditions of any bid submitted to the Brazos County Purchasing Office, unless otherwise specified elsewhere in this bid request. All vendors are required -to read and understand the Terms.-and Conditions, as set out in this document, and will be held responsible for having done so. 1. Definitions: In order to simplify the language throughout this bid, the following definitions shall apply: a. BRAZOS COUNTY - The government of Brazos County, Texas and its authorized representatives. b. BRAZOS COUNTY COMMISSIONERS - The elected officials of Brazos County, Texas given the authority to exercise such powers and jurisdiction of all county. business as conferred by the State Constitution and Laws. c. CONTRACT - An agreement between Brazos County and a Vendor to furnish supplies and /or services over a designated period of time during which repeated purchases are made of the commodity specified. d. CONTRACTOR - The successful Vendor(s) of this bid request. e. COUNTY - Same as Brazos County. • f. SUB - CONTRACTOR - Any vendor hired by the Vendor or vendor to furnish materials and services specified in this bid request. g. VENDOR - Same as Contractor. 2. Upon acceptance and approval by the Commissioners' Court, this bid effects a working contract between •Brazos County and the successful vendor for the period designated. 3. Bids must be received by the Purchasing Office prior to the time and date specified. The mere fact that the bid was dispatched will not be considered; it is the responsibility of the vendor to insure bid is received. 4. Brazos County reserves the right to accept or reject in part or in whole, any bids submitted, and to waive any technicalities for the best interest of Brazos•County. Bid Continuation Sheet BRAZOS COUNTY, TEXAS Page 2 of 24 pages 5. Brazos County reserves the right to reject any bid that does not fully respond to each specified item. 6. Brazos County shall not. be responsible for any verbal communication between any . employee. of Brazos County and any potential vendor. Only written specifications and written price quotations will be considered. 7. Vendor must sign Certification of Bid and include Vendor Identification Number or Social Security Number for the bid to be. valid. 8. Should there be a change in ownership or management; the contract shall be canceled unless a mutual. agreement is reached with the new owner or manager to continue the contract .with its present .provisions and prices. This contract is nontransferable by either party. Bid Request No. 2013 -01 9. Brazos County may cancel this contract at any time for any reason, provided a thirty day written notice is given. I0. The bid award shall be based on, but not necessarily limited to, the following factors: a. Cost b. Special needs and requirements of Brazos County c. Samples d. Delivery e. References f. Brazos County's experience with products bid g. Vendor's past performance record with Brazos County Brazos County must be confident that the needs of Brazos County can be met. Brazos County will evaluate and make the award to the bid that is determined to be the best value to the state based on the criteria listed above. Although the cost of products to be provided is an essential part of the Bid, Brazos County is not obligated to award a contract on the sole basis of cost, but will award to vendor considered to be. the best value to Brazos County. The award will be made to one or multiple vendors'based on whichever is in the best interest of Brazos County. Samples are to be submitted to Brazos County at the vendor's expense. Failure to submit requested samples may disqualify bid. Brazos County will decide if equivalents are acceptable. Brazos County reserves the right to reject any or all proposals and to waive technicalities as may be considered for the best interest of Brazos County. Brazos County may award this contract in part or in whole due. 11. Although the cost of products to be provided is an essential part of the Bid, Brazos County is not obligated to award a contract on the sole basis of cost. 12. . Acceptance of merchandise, work, and/or equipment provided shall be made by Brazos County at the sole discretion of the Commissioners Court when all terms and conditions of the contract and specifications have been met to its satisfaction, including the submission to Brazos County of any and all documentation as may be required. Bid Continuation Sheet BRAZOS COUNTY, TEXAS Bid Request No. 2013 -01 Page 3 of 24 pages 13. Title and Risk of Loss of the goods shall not pass to Brazos County until Brazos County actually accepts and takes possession of the goods at the point or points of delivery. 14. This agreement shall be governed by the Uniform Commercial Code as adopted in the State of Texas as effective and in force on the date of this agreement. I5. Bids must be submitted on units of quantity specified. In the event of errors in extended prices the unit price shall govern. Any suggested change in quantity on the part of the vendor to secure better price or delivery is welcomed and may be given consideration provided that the vendor also bids on the quantity as specified. 16. Bids must specify the number of consecutive calendar days required to deliver the commodities under normal conditions. Failure to specify delivery time will be considered reason enough to cause the bid to be disregarded. Delivery time quoted will be given consideration in awarding orders. If delivery is not made within the specified delivery in the bid, the entire order or contract may be canceled. 17. Bids cannot be altered after receiving time. No bid may be withdrawn after opening time without acceptable reason and with the approval of the Purchasing Agent. 18. Bids must be submitted on this form and returned in an envelope with the Bid name and number on the front. Bids will not be considered if submitted by telephone, fax or any other means of rapid dispatch, nor will a bid be considered if submitted to any other person or department other than specifically instructed. 19. Bids must show full firm name, mailing address and telephone number and be manually signed by an authorized sales or quotation representative of the vendor. Firm name and authorized signature shall appear in each space provided. 20. In the event of a needed change in the specifications sent to the vendor, it is understood that all the foregoing terms shall apply to the addendum or addenda. 21. It is Brazos County's policy not to furnish bid results over the phone. Tabulation sheets will be posted on the Brazos County web site (www.co.brazos.tx.us, Purchasing, Bid Tabulations), and upon bid award by Commissioner's Court. 22. The term of this contract will be one year from date of award. Brazos County reserves the right to extend this contract for three additional years one year at a time upon mutual agreement of Brazos County and the successful Vendor. Renewals shall be subject to all terms, conditions, pricing, requirements and specifications as listed herein, unless noted and agreed to by both parties. 23. Successful vendor agrees to extend prices and terms to all entities who have entered or will enter into joint purchasing inter -local cooperation agreement(s) with Brazos County. C. SPECIAL PROVISIONS 1. Brazos County reserves the right to inspect the stock with advanced notice given to the owner(s) or manager before acceptance. Brazos County will not be responsible for buying any items of excessive stock upon termination of this contract. Bid Continuation Sheet Bid Request No. 2013 -01 BRAZOS COUNTY, TEXAS Page 4 of 24 pages 2. Quantities indicated in the Bid are estimated based upon the available information. Brazos County reserves the right to increase or decrease the quantities by any amount deemed necessary to meet its needs without any adjustments in the bid price. 3. The Vendor and Brazos County, along with its several departments, shall determine a mutually agreeable delivery schedule. The proposed schedule may be changed. 4. All prices shall include freight. Deliveries will be F. O. B. Brazos County (INSIDE DELIVERY), Bryan, Texas, on regular working days of Brazos County, and between the hours of 8:00 A. M. and 3:30 P.M., Monday through Friday. Delivery addresses may also include but are not limited to the following addresses: Brazos County Building Maintenance Department 206 North Washington Bryan, Texas 77803 Brazos County Road and Bridge Department 2617 West Highway 21 Bryan, Texas 77803 Brazos County Expo Center 5827 Leonard Rd. Bryan, Texas 77803 Brazos County Brazos Center 3232 Briarcrest Drive Bryan, Texas 77803 Brazos County Detention Center 1835 Sandy Point Road Bryan, Texas 77807 5. If Vendor fails to deliver by the specified delivery date, and is unable to give acceptable reasons for the delay, Brazos County reserves the right to cancel that portion which the Vendor has failed to deliver within the specified time and to purchase the item(s) elsewhere. 6. Any catalog, brand name or manufacture's reference used is considered to be purely descriptive -- not restrictive -- and is indicative of the type and quality of items Brazos County desires to purchase. Bids on similar items of like quality will be considered if noted on the Bid, with fully descriptive brochures enclosed. If a notation of substitution is not made, it is assumed the Vendor is bidding all items as specified. 7. All deliveries are to be made F.O.B. Brazos County Jail, 1835 Sandy Point Road, Bryan, TX between the hours 8:00 a.m. and 4:00 p.m. Monday through Friday, except on regularly observed state or federal holidays, unless otherwise requested by the County. Destination will be determined at time of order. 8. Quantities indicated in the Bid are estimated based upon the best available information. The County reserves the right to increase or decrease the quantities by any amount deemed necessary to meet its needs without any adjustment in the bid price. 9. Any catalog, brand name, or manufacturer's reference used is considered to be descriptive -- not restrictive -- and is indicative of the type and quality the County desires to purchase. 10. All items bid, supplies, equipment, etc. shall be new and in first class condition, including containers, suitable for shipment and storage, unless otherwise indicated in bid invitation. Manufacturer's standard new containers sufficiently durable to insure safe delivery and Bid Continuation: Sheet BRAZOSCOUNTY,TEXAS Bid Request No. 2013 -01 Page 5 of 24 pages the construction and labeling of which shall allow ready' acceptance by common carriers regularly engaged in interstate and intrastate commerce are required. All products shall not affect nor shall not have defects affecting serviceability such as rush spots, dents, weak scams, etc. 1 I . If it is desired to view the location where the chemicals will be used and/or stored, please contact Lt. DavidDrosche, Jail Lieutenant —(979) 361 -4846. 2. The Texas Hazard. Communication Act (ACT 5182B, UTCSD) requires chemical manufacturers and.'distributors to provide Material Safety Data Sheets (MSDS) for all hazardous materials sold. All products covered by this act must be accompanied by an MSDS and labeled in compliance . with the law. •.If the product is not covered under the act, a statement of exemption must be provided with the bid. 13. The removal of existing equipment and installation of any new equipment must be coordinated by the vendor (s) to assure "no downtime ". Cost of the removal /installation will be done by both vendors. 14. If the current vendor is not the successful bidder, the company may be required to pick up and give a refund to the County, on all unopened and unused full cases of product. 15. Upon award; if the agreement is canceled due to non - performance or upon expiration of the agreement, the company will be required to issue return . authorization and/or credit to the County for all returned unopened cases of product. 16. Service to be provided by. technically trained service personnel. Vendor will be required to notify the County of any changes in the service personnel during the term of the contract. It is also imperative that the Jail be able to communicate with the vendor's specified sales representative within 24 hours of message being left. 17. Arrangements to install dispensers, if applicable, must be made immediately upon notification of bid award. 18. It is imperative that delivery of products be within 5 days of order. If product can't be delivered within that period of time, Vendor must notify Chris Townsend of.the Brazos County Jail at 361 -4299. Failure to do such can be deemed as cause to cancel contract. 19. After each service call inspection, a written service inspection report will be filled out by the vendor's representative and reviewed and signed by a member of the Jail Administration staff on duty during the time of the inspection. D. INSURANCE REQUIREMENTS 1. The Vendor shall, in addition, instruct his insurance agent or carrier to furnish Brazos County a Certificate of Insurance attesting to the issuance of the .following policies affording coverage as required and listed in the following parts of this section. 'Please note that such Certificates of Insurance and any required bonds must be issued and then approved by the 'Brazos County Purchasing Department. The Certificate of Insurance must be approved by Brazos County prior to any delivery. 2. The Vendor shall furnish and keep in full force the following insurance during the term of this contract: ;z Bid Continuation Sheet BRAZOS COUNTY, TEXAS Bid Request No. 2013 -01 Page 6 of 24 pages a. Statutory coverage for both Workman's Compensation and Vendor's liability Insurance. b. General Liability with limits for bodily injury and for property damages of not less than $1,000,000 CSL. c. Comprehensive Automotive Liability with single limits of $500,000 for Bodily Injury and Property Damage Liability. 3. All of the aforementioned policies and Certificates of Insurance should be issued immediately after the Vendor receives notification of award and prior to the notice to proceed. 4. The Vendor agrees to hold harmless Brazos County from any and all claims and liability due to the acts of the Vendor's employees and the operation of his equipment. The Vendor also agrees to hold harmless Brazos County from any and all expenses, including attorney fees, incurred by Brazos County in litigation or otherwise resisting such claims or liabilities as a result of the Vendor's employees' activities. Further, the Vendor agrees to protect, indemnify and hold harmless Brazos County from and against all claims, demands and causes of action of every kind and character brought by any employees of the Vendor against Brazos County due to personal injuries and /or death to such employee resulting from any alleged negligent act, by either commission or omission on the part of the Vendor or Brazos County. E. SPECIFICATIONS Vendor shall provide training on chemicals, cleaning equipment and proper cleaning procedures as requested by the County. Vendor shall provide spray bottles and the correct spray nozzles free of charge. Vendor shall provide quaternary test strip upon request. 2, 10, 11, 12 must be awarded to the same vendor. 5, 6, 7, 8 must be awarded to the same vendor. Product data sheets must be included to indicate dilution rates, use costs and contents of the product. If published dilution rates are not available, test data must be provided with offer. Failure to provide this documentation with your bid could void your bid. Quantities listed are estimated for tabulation purposes only and are not guaranteed minimums. Bid will be awarded by either category or total cost bid, dependent upon which would be most cost effective to the County. Color- coding of the chemicals is requested for safety purposes. Bid Continuation Sheet Bid Request No. 2013 -01 BRAZOS COUNTY, TEXAS Page 7 of 24 pages Minirnum Requirements: 1. ALL PURPOSE GLASS CLEANER: Portion_ control packaging is a must. Non- ammoniated, phosphate free glass cleaner for glass, Lcxan, Lucite and mirrors. Must be able to quiekly remove soil, grease and fingerprints without streaking. Must also be anti- static to repel airborne dirt Brand Name: JAWS Glass,Plastic & CRT Cleaner Manufacturer Product Number: 3421 -78 Is this color coded? Yes What color? Blue Type ofportion control: Concentrated Cartridge Inserts Packaging Size: 24 Cartridges/Case Package Price: S $24.84 /case Dilution Rate: 1 cartridge dilutes 1:88 *See Attached 2. FOOD SERVICE SANITIZER: 1per Quart Portion control packaging is a must. Safe for use on food contact surfaces and food processing equipment. Does not require a portable water rinse. Brand Name: JAWS Food Service Sanitizer Manufacturer Produce Number: 3803 -78 Is this color coded? Yes What color? Yellow Type of portion control: Concentrated Cartridge Inserts Packaging Size: 24 cartridges/case Package Price:$ $24.93/case Dilution Rate: 1 cSae Atta rtrigdge dilutes 1 :88 / per Quart 3. GER11.11CIDAL CLEANER Portion control packaging is a must. Shall be a disinfectant all- purpose cleaner. Provides for a no rinse cleaning and disinfection. Effective against gram positive and Gram negative bacteria including Staphylococcus Aureas {(`lethicillin Resistant) and VRE strains, viruses including FI {V -1 and the AIDS virus. Brand Name: JAWS Disinfectant/Germicidal Cleaner Manufacturer Product Number: 38Q5-78 o 34 _ Bid Continuation Sheet BRAZOS COUNTY, TEXAS Is this color coded? Yes What color? Green Type of portion control: Conentrated Cartridge Inserts Packaging Size; 24 cartridges/case Package Price:$ $25.76 /case Dilution Rate: 1 Cartridge dilutes 1:88 /per Quart *See Attached 4. MOP SOAP: Bid Request No. 2013 -01 Page 8 of 24 pages Portion control packaging is a must. Shall be a germicidal which is effective on bacteria, fungus, mildew and viruses. Shall be a sanitizer. ShaI.I be butyl acetate free. Shall have a neutral pH level. Brand Name: JAWS Neutral Disinfectant Mop Manufacturer Product Number: Is this color coded? Yes 3806 -48 what color Green Type of portion control: Concentrated Portion Pouch Packaging Size: 4oz (88 pouches/case) Package Price:$ $80.58 /case Dilution Rate: 1 Ppurh /per 4 gallons 'See`Aftac C S. DEEP SCRUB CLEANER Portion control packaging is a must. This shall be a multi - purpose cleaner good for the use of top scrubbing floor finish. Shall be butyl free. Brand Name: Jaws Multipurpose Scrub Manufacturer Product Number: 3700 -93 is this color coded? Yes What color? Pink Type of portion control: Concentrated Portion Pouch Packaging Size: 4 az (88 pouches /case) Package Price:S $81.41 /case Dilution Rate: 1 pouch ?per 4 gallons 'See Attached Bid Continuation Sheet Bid Request No. 2013 -01 BR.AZOS COUNTY, TEXAS Page 9 of 24 pages 6. FLOOR FINISH This shall be used as a sealer and a finish. Shall be at least 22 °/o non - volatile solids. Must have a low odor. Must dry with an exceptional gloss. Must be scuff resistant. Shall meet or exceed ASTM slip resistance requirements. 5 gallon container. *x Brand Name: Husky 1022 Manufacturer Product Number: 404102205 Package Size: 5 Gallon /Pail Package Pricc:S $69.52/pail 7, FLOOR FINISH REJUVENATOR Alternative Item: Husky 1025 Item #404102505 Package Size: 5 Gallon/Pail Package Price $ 73.53 /pail_ Must be able to suspend soils from the finish. Must have a gloss enhancer. Shall be able to use as a spray buff or mop on restorer. Shall meet or exceed ASTM slip resistance requirements. Prefer 4/1 gallon containers. Brand Narne: Husky 1041 Manufacturer Product Nutnber: 404104141 Package Size: 4 Gallons/Case Package Price: $29.88/case S. FLOOR STRIPPER Must be rinse free. Must be USDA -- A4 equivalent, Prefer 4/1 gallon containers. Brand Name: Husky 704 Manufacturer Product Number: 40470441 Package Size: 4 Gallons/Case Package Price: $46.59 /case 9. POWDERED LAUNDRY DETERGENT Portion control packaging is a must. Shall be a phosphate -free institutional grade detergent. Low foaming. Use in commercial size washing machines. Must contain a disinfectant at 400 ppm for application. Shall be EPA registered. Must be water soluble packets. Brand Name: White Wings Soluable Packets Manufacturer Product Number: 7010795 /71 X32 Bid Continuation Sheet Bid Request Nos. 2013 -01 BRAZOS COUNTY, TEXAS Page 10 of 24 pages Is it color coded? Yes What color'? Blue Type of portion control: 2oz Soluable Packet Packaging Size: 250 packets/case Package Price :$ $42.95/case Dilution Rate: 1 packet /per Laundry Ln 10. MANUAL DISH WASHING LIQUID This shall be a heavy -duty hand dish washing detergent for pots and pans. Shall have grease cutting abilities to quickly cut through food soils. Shall have suspending agents to prevent grease and food soils from re- depositing on dishes. 5 gallon container. Brand Name: ProSTAR DW - Dishwashing Detergent Manufacturer Product Number: 407310151 Package Size: 5 Gallon/Pail Package Price: $33.33/pail 11. DISH SANITIZER This shall be a low foaming quaternary sanitizer for no -rinse applications. Shall be good for all bake ware and dishes. Shall be good for low temperature applications. 5 gallon container. Brand Name: ProSTAR DS - Dish Sanitizer Manufacturer Product Number: 407310251 Package Size: 5 Gallon/Pail Package Price:$ $3 -33 /pail 12. AUTO DISHWASHER LIQUID This shall be a concentrated ware washing liquid that emulsifies grease and suspends soils. Shall contain corrosion inhibitor to protect internal machine components. Shall be non- foaming. Prefer 5 gallon container. Brand Name: Steams Flow Clean Dishwashing Manufacturer Product Number: 7012005 -ST Package Size: 5 gal /pail Package Price:S $62..80 /pail Bid Continuation Sheet Bid Request No. 2013 -01 BRAZOS COUNTY, TEXAS Page 1 t of 24 pages 13. TOILET BOWL AND BATHROOM CLEANER This shall be a Ready to Use non -acid spray disinfectant cleaner. Shall be blood -borne pathogen complaint. Shall have a broad spectrum of destroying bacteria and viruses. Must be USDA — C2 equivalent. Prefer 12)32 quart containers. Brand Name: Husky 320 Bowl & Bath Cleaner Manufacturer Product Number: 40932012 Package Size: 12 quarts/case Package Price:S $2289/case 14. URIC ACID CLEANER This shall be a enzyme activated bacterial digestion process cleaner. Shall be a non -acid and non - caustic cleaner. Shall have a minimum of 200 billion enzymes per gallon. Prefer 411 gallon containers. Brand Name: ProSTAR Live Bacteria Digestant Enzyme "Alternative: Husky 401 -05 Manufacturer Product Number: 407320112 Uric Acid Eradicator gacase Package Size: 12 quarts/case $38 471ca 38 .471case Package Price:S $22 33/case 15. TUBERCULOC[DAL SPRAY DISINFECTANT CLEANER This shall be a Ready to Use disinfectant cleaner. Shall be blood borne pathogen compliant. EPA registered. HBV, Tuberculocidal, VRE, VRSA and 1v1RSA efficacy. HIV effective virucide. Must be USDA — Cl equivalent. Prefer 12132 quart containers. Brand Name: Husky 814 Disinfectant Cleaner Manufacturer Product Number. 41081412 Package Size: 12 quarts/case Package Pricc:S $25.65/case 16. MMULT1- PURPOSE CLEANER AND DEGREASER This product shall remove soils from hard and soft surfaces, to include: floors, walls, tile, grout and stainless steel. Must be USDA — A4 equivalent. Must have a low pH level. Prefer 411 gallon containers. Brand Name: Husky 907 Oxy Cleaner Manufacturer Product Number: 40290741 Package Size: 4 Gallons/Case /7/ a.?3 Bid Continuation Sheet BRAZOS COUNTY, TEXAS Bid Request No. 2013 -01 Page 12 of 24 pages Package Price: $ $7329/case 17. BEESWAX AND MINK OIL FURNITURE AND CLASS POLISH (COMPERABLE TO VORTEX BEE BRITE) This multipurpose cl.eaner should clean away dust, fingerprints, stains and smudges while leaving a shine on the surface being cleaned. Product should preserve and protect wood. Product will be used on furniture, glass, woodwork, cabinets and any other types of wood surfaces not mentioned. SAMPLES OF THIS PRODUCT WILL BE REQUIRED BY THE LOWEST BIDDING VENDORS. Brand Name: Sleek Beeswax & Mink Furniture Polish Manufacturer Product Number: 2160 Package Size: 20oz (12/case) Package Price: $ $33.00 /case 18. GERMTCIDIAL FOAMING DISENFECTANT ( COMPERABLE TO VORTEX PRO - CLEAN I1) - SAM PLES REQUIRED. This cleaner is required to for the cleaning of different types of surfaces. The product is required to kill H1N1 Influenza, Herpes Simplex Virus Type 1 and 2, Influenza A2 Virus, Human Coronavirus and H1V -1. This is a product for hospital and Industrial use Active ingredients for this product are: Dimethyl Benzyl Ammonium Chlorides - , 105 %; Dimethyl Ethylbenzyl Ammonium Chlorides - .105 %. Brand Name: Husky 1240 Foaming Disinfectant Aerosol Manufacturer Product Number: 410124012 Package Size: 19 oz (12/case) Package Price: $ $34.59/case 19. NON ACID BOWL CLEANER (COMPERABLE TO NAB ) This cleaner is required to for the cleaning of toilet bowls. The product is required to Active ingredients for this product are: Dimethyl Benzyl Ammonium Chlorides - .62 %; Didecyl dimcthyl ammonium chloride - .94%. Brand Namc: Husky 319 EJN /A Disinfectant Cleaner Non -Acid Manufacturer Product Number: 319 Package Size: 12 Quarts/Case Package Price: $ $18.60/case Bid Continuation Sheet Bid. Request No. 2013 -01 BRAZOS COUNTY, TEXAS Page 13 of 24 pages 20. URIC ODOR ELIMINATOR This cleaner is required to eliminate uric odors. This product should be able to be used for institutional and industrial usc. 13rand Name: ProSTAR Live Bacteria Digestant Enzyme Manufacturer Product Number: 407320112 Package Size: 12 Quarts/Case Package Price: S $22.33/case 21. RESPONSE TIME: Response time for service requesting of dispensing machine(s): Next Day 22. DELIVERLY TIME: Delivery time after supplies are requested: 23. TOILET TISSUE Next Day 23a. Two ply - 4 '!" x 4 'is" sheet (Maintenance) Minimum weight: 48 pounds/case Quantity: 605 sheets per roll, 80 rolls per case, 375 cases Dubl- Soft 4350 or equivalent * *Softness and the ability to dissolve will also be considered** Brand Name: Roses Toilet Tissue Manufacturer Product Number: 42136 Package Size: 96 Rolls/case Package Price: s $46.25 /case 23b. 2520 Coromatic (Maintenance) 1000 2 /ply sheets per roll 3.95 x 4.05 36 rolls per case 291i per case Brand Name: No Bid Manufacturer Product Number: Package Size: Package Price: S No Bid I /7 tr. j f � %Y Bid Continuation Sheet BRAZOS COUNTY, TEXAS 23c. Roll (Expo) 2 ply, 550 sheets per roll 4.0" x 4.05" White 80 roles per case Preference or equivalent. Brand Name: No Bid Bid. Request No. 2013 -01 Page 14 of 24 pages Manufacturer Product Number: Package Size: Package Price: S No Bid 24. PAPER TOWELS: towels must be in boxes, not wrapped. 24a. 9-1/2" X 9-1/2" (Maintenance & Brazos Center) Multifold Tan One ply Minimum weight 23 pounds/case Quantity: 250 cases (4000 per case) Baywest 480 or equivalent Brand Name: Benmore Manufacturer Product Number: 1044000 Package Size: 4000/case Package Price: $ $16.20 /case 24b. 2910P Coromatic l3rosvn (Maintenance & Brazos Center) 900A. per 8.25" roll 6 roll per case 30# per case Brand Name: No Bid Manufacturer Product Number: Package Size: Package Price: S No Bid 24c. 2930P Corornatic White (Maintenance) 900ft. pwe 8.25" roll 6 rolls per case 27# per case Brand Name: No Bid Manufacturer Product Number: Bid Continuation Sheet BRAZOS COUNTY, TEXAS Bid Request No. 2013 -01 Page 15 of 24 pages Package Size: Package Price: S No Bid 24d. Roll (kitchen) (Brazos Center) While 2 ply Minimum weight: 21 pounds/case Quantity: approximately 90 sheets per roll, 25 rases (30 rollslcase) Scott Towels or equivalent . Brand Name: Elements Ktchen Roll Towels Manufacturer Product Number: 1 02,5R530 Package Size: 85 Sheets per Roll - 30/Rolls/Case Package Price: S $19.87 24e. Roll (Expo) Brown 1 ply 6" x 80' roll 6 rolls per case Brand Name: Stefco Heavenly Soft Manufacturer Product Number: 41236 Package Size: 6 rolls/case Package Price: S $23.53Case 24f. EnMotion Paper Towels (Expo) 1 ply 10" x 800' White or Brown Unbleached 6 rolls per case Georgia Pacific or equivalent Brand Name: Roses Manufacturer Product Number. 214 - White Package Size: 6 rolls/case Package Price: S $42.60/case Bid Continuation Sheet BRAZOS COUNTY, TEXAS 24g. Roll (Jail) 2 ply 85 sheets per roll 12" x 85' White 30 rolls per case Brand Name: Elements Kitchen Roll Towel Bid Request No. 2013 -01 Page 16 of 24 pages Manufacturer Product Number. 10358530 Package Size: 85 Sheets/Roll Package Price: S $19.87 25. PAPER WIPES OR SHOP TOWELS (Brazos Center and Landscape) 25a. Heavy duty for industrial use Minimum weight: 20 pounds/case Quantity: 60 cases Wipe Away or equivalent Brand Name: Cascade All Purpose Pop Up Wipers Manufacturer Product Number: 10536790 Package Size: 100 wipes per Box - 8 Boxes/Case Package Price: S $39.33/case 26. TRASH LINERS 26a. 23" X 10" X 39" liners (Brazos Center) White 1.5 mil thickness 33 gallon Quantity: 20 boxes (150 /box) Example: Tufiote Sur Tu.f 13a Brand Name: Pinnacle Plastic Manufacturer Product Number: L3339 -1.5 White 150 /caes Package Size: Package Price: S $24.44 /case Bid Continuation Sheet BRAZOS COUNTY, TEXAS Bid Request No. 2013 -01 Page 17 of 24 pages 26b. 15" X 9" X 32" liners or 15 "x9 "x31" (Brazos Center and Maintenance) Black 0.55 mil thickness Quantity: 100 boxes (1000/box) Tenneco Alltuff or equivalent Brand Name: Pinnacle Plastic Manufacturer Product Number. L2432 -.5 Black Package Size: 1000 /case Package Price: s $36.40 /case 26c. 40" X 48" 13 micron liners (Maintenance) Clear Quantity: 80 boxes (w/ 100 bags peg') Hi nolene hi- density. or equivalent Brand Name: Pinnacle Plastics Manufacturer Product Number: H4048 -13 Clear Package Size: 100/case Package Price: S $8.4 0/case 26d, 39" X 56" Mobil Steel -Sak or Equivalent (Brazos Center and Expo) SAMPLES REQUESTED with bid (Departments will test this product before award) Gray or black and Silver 1 .77 mil thickness 55 gallon capacity Quantity: 60 cases (50 /case) Product Number: PUP I-Innacle Plastics Brand Name: Manufacturer Product Number: :3956-17 Black Package Size: 50 /case Package Price: S $15.54 26e, 38" x 63" Heavy Duty Trash Liners Brand Name: Pinnacle Plastics Manufacturer Product Number. L3863 -1.5 Package Size: 50 /case Package Price: S $15.00 /case 26f 40" x 48" (Expo) *Sample to follow- delayed due to holidays. -74-1 Bid Continuation Sheet BRAZOS COUNTY, TEXAS .47 mil Clear 250 per case High Density or Equivalent Brand Name: Pinnacle Plastics Bid Request No. 2013 -01 Page 18 of 24 pages Manufacturer Product Number: H4048 -12 Clear Package Size: 250/case Package Price :.S $19.00 26g. 17" x 17" (Expo and Brazos Center) .35 mil. Black 1000 per case Brand.Narne: Pinnacle Plastics Manufacturer Product Number: L1717 -_35 Black Package Size: 1000/case Package Price: S $11.60 26h. 24" x 32" (Expo) .35 mil Black 500 per case Brand Name: PinnacIP Plastics Manufacturer Product Nwnber: L2432 5 Black Package Size: 500/case Package Price: S. $14.74 /case . 26i. 24" x 32" (Brazos Center) Black 0.55 mil thickness Quantity: 100 boxes (1000/box) Tenneco Alltuff or equivalent Brand Name: Pinnacle Plastics Manufacturer Product Number: L2432 -55 Black Package Size: 1000LcaSS_ Package Price: S $39.80 /case 26j. 24" x'33" (Jail) Clear Bid Conti.nuadon Sheet BRAZOS COUNTY, TEXAS 12 -16 Gallon' Quantity :1000 per case Brand Name.: Pinnacle Plastics Bid Request No. 2013 -01 Page 19 of 24 pages Manufacturer Product Number: 20924330662 Clear Package Size: 1 000/Case Package Price: $ $1'7.91 /case 26k. 40" x 46" (Jail) White ' .9 Mil Quantity: 100 per case Brand Name: Pinnacle Plastics Manufacturer Product Number. 21040469 - White 9rn1 Package Size: 100 /case Package Price: $ $13.87 /case 261. 38" x 58" (Jail) Black 1 mil Quanti ty: .1 00 per case Brand Name: Pinnacle Plastics Manufacturer Product Number: 210385801 - Black 1 mil Package Size: 100 /case Package Price: $ $18.40 /case 27. MISCELLANEOUS ITEMS 27a. Powderfree Vinyl Examination Gloves 100 per box Brand Name: Daxwell, Manufacturer Product Number. F1AQf i R3 *Available in Small, Mediu, —Carge & Extra Large Package Size: 10 boxes/case (100 per box) Package Price: s $28.67 /case 27b. Liquid Hand Soap Brand Name: QuestlProStar /7 r -��•z Bid Continuation Sheet BR&ZOS COUNTY, TEXAS Manufacturer Product Nu-tuber: 4014033041 Package Size: 4 Gallons/case Bid Request No. 2013 -01 Page 20 of 24 pages Package Price: S $21.07 /case 27c. Antibacterial Foaming Hand Soap These will go in Deb dispensers Provide up to 1400 hand washes from each cartridge. Contains Triclosan to fight bacteria growth, and added moistures. Ultrasonically sealed cartridges to prevent the ingress of bacteria Size: 1 liter 8 Per Case Brand Name: Kutol ProFX Antibacterial Foaming Soap Manufacturer Product Number 40168941 Package Size: 1000 ml - 6/case Package Price: S $34.20 /case 27d. Metered Deodorant Spray Concetrated room deodorant for dispensers Brand Name: Big D/ProStar Manufacturer Product Number: 4037203 Package-Size. 7oz - 12/case Package Price: S $38.45Icase 27e. Bowl Blocks with Toilet Bowl Hangers Brand Naine: Big D • Manufacturer Product Number: 601 Package Si ze: 12/ case Package Price: s $13-53/case 27f.. Urinal Screens with Bowl Blocks Uninal Sentry Para Blocks for Urinals Brand Name: Big D /ProStar Manufacturer Product Number: 4037202 Package Size: 12/case **Free Dispensers provided Dispenser item #3029942 Black 1000m1- No CHARGE "Available in a variety of scents Package Price: S $13.03/case 27g. Stainless Steel Cleaner and Polish Aerosol Oil Based - For use on stainless steel, chrome,. aluminum; Used for water fountains, sinks, toilet ficsii z hnit1erc and soap dispensers. Bid Continuation Sheet BRAZOS COUNTY, TEXAS Bid Request No. 2013 -01 Page 21 of 24 pages Brand Name: Husky 1211 Aerosol Stainless Steel Polish Oil Based Manufacturer Product Number 402414120 Package Size: 15oz Can 12 Cans/Case Package Price: S $49.40/case 27h. Powdered Laundry Dctergant Phosphate Frco . Brand Name: Premier Laundry Detergent Manufacturer Product Number: Package Size: 40 Ibs 40201240 Package Price: S $17.05 F. Any vaiiation from these specifications must be indicated on the Bid or on a separate attachment to the Bid. This sheet shall be labeled as such an attachment. Samples may be requested. If requested, vendor shall provide a sample of an item for evaluation of quality. Samples shall be received within 5 working days of the request. Samples shall be prepared in accordance with the specification here -in with the exception of artwork. Brazos County reserves the right to decide if items offered are equivalent to that specified. Brazos County's decision will be final. Items marked in this bid as "Samples Requested" in the specifications shall be submitted with the bid prior to the bid opening. Failure to submit the requested samples may result in disttualifitation of bid. DELIVERY FOR. CHEMICALS: Next Day DELIVERY TIME FOR NON - CHEMICALS: Next Day G. In addition to pricing listed above Brazos County request vendors to provide discounts from list percentage for janitorial and cleaning supplies. Vendors shall have published price list (either electronic or printed catalog) in which pricing is provided. Discount from list percentage will be used for items that are not listed in this bid in the event additional items are needed by Brazos County. Vendor shall provide a copy of printed catalog with bid or provide web address below for electronic catalog. Web address: www prostarindustries.com Discount from list price: ao/ (percentage) Vendor may list multiple percentage discounts for various categories if needed. 117 g o?fif` Bid Continuation Sheet Bid Request No. 2013 -111 BRAZOS COUNTY; TEXAS Page 22 of 24 pages Vendors will be awarded based on the actual prices for .the items listed above. Discount from list . will only be awarded in conjunction with actual cost pricing of items and will be used only when needed for products not listed on this contract. There is no guarantee that additional items will be purchased or that discount from list percentage will be used. Vendor is also required to subinit with the bid a MSDS sheet for all and any chemicals or cleaning supplies that is quoted above. If Brazos County does not receive MSDS from the bidding vendor, the vendor may not be considered. H. REFERENCES Vendors shall provide 'a list of at least three (3) references, where work comparable in quality and scope to that specified has been performed. within the past five (5) years: This list should include die names, phone number and email of the company /entity for which the. prior work was performed to contact these references. A negative reference may be grounds for disqualification of bid. Company /Entity: Cinematic USA Contact: Steve Owens. Director of Purchasing Phone: 972 - 665 -1094 Email; sawen@dnemark.com Company /Entity: Bryan ISD Contact: Suzanne Phelps, .Purchasing Phone: 979- 209 -1048 Email: suzanne.phelps ©bryanisd.org Company /Entity: Contact: Phone: Email: Texas A &M University Lynn Mayton 979 -219 -1162 Imayton @cvm.tamu.edu Bid Continuation Sheet BRAZOS COUNTY, TEXAS INVITATION TO BID • 2013 -01 JANITORIAL AND CLEANING SUPPLIES FOR BRAZOS COUNTY Bid Request No. 2013 -01 Page 23 of 24 pages CERTIFICATION OF•BDD The undersigned affirms .that they are duly authorized to execute this contract that this bid has not been prepared in collusion with any other vendor, and that the contents of this bid have not been communicate. other vendor prior t ' the official opening of this bid. SIGNED BY: I.. TYPED NAME: Ruth Goehl COMPANY NAME: Pro. roStar Industries PI -TONE: 979 - 779 -9399 TITLE: Sales MAILING ADDRESS: 1590 -A N. Harvey Mitchell Pkwy P.O. Box or Street Bryan Texas 77803 City TX Zip EMAIL ADDRESS: rah @prostarind.com VENDOR IDENT1F1CATIO.N NUMBER: 74-2825952 ' CORPORATE SEAL IF SUBMITTED BY A CORPORATION END OF BID REQUEST NO. 2013 -01 * * * * * * * * * * * * ** ass******** as******' t*s s***** 7********** sss ** * * * *s * * ** * * *s * *** *s * * * * * *** By signing below'. Brands County agrees that this bid, 2013 -01. will be an•arded to the vendor whose name appears above and both parties agree to the terns and conditions contained herein: ' By Brazos County Commissioner's .Court Date 1//1!3 Attest: kktogi...v Brazos County Clerk \,,� !' �-`' Q s Bid Continuation Sheet ' �� J�Bid Request No. 2013 -01 BRAZOS COUNTY, TEXAS Minimum Requirements: 1. ALL PURPOSE GLASS CLEANER: Page 7 of 24 pages Portion control packaging is a must. Non - ammoniated, phosphate free glass cleaner for glass, Lexan, Lucite and mirrors. Must be able to quickly remove soil, grease and fingerprints without streaking. Must also be anti - static to repel airborne dirt.. Brand Name: Manufacturer Product Number: Is this color coded? What color? Type of portion control: Packaging Size:. Package Price: $ Dilution Rate: /per Quart 2. FOOD SERVICE SANITIZER: Portion control packaging is a must. Safe for use on food contact surfaces and food processing equipment. Does not require a portable water rinse. Brand Name: Manufacturer Produce Number: Is this color coded? What color? Type of portion control: Packaging Size: Package Price:$ Dilution Rate: / per Quart 3. GERMICIDAL CLEANER Portion control packaging is_a must. :Shall be a disinfectant all- purpose cleaner. Provides for a no rinse cleaning and disinfection. Effective against gran positive and Gram negative bacteria including Staphylococcus. Aureas (Methicillin Resistant) and VRE strains. viruses including HIV -I and the AIDS virus. Brand Name: Manufacturer Product Number: Bid Continuation Sheet Bid Request No. 2013 -01 BRAZOS COUNTY, TEXAS ' Page 8 of 24 pages Is this color coded? What color? Type of portion control: Packaging Size: Package Price:$ t Dilution Rate: 4. MOP SOAP: /per Quart Portion control_ packaging is a must. Shall be a germicidal which is effective on bacteria, fungus, mildew and viruses. Shall be a sanitizer. Shall be butyl acetate free. Shall have a neutral pH level. Brand Name: - Manufacturer Product Number: Is this color coded? what color Type of portion control: Packaging Size: Package Price:$ lam' V Dilution Rate: /per gallons 5. DEEP SCRUB CLEANER Portion control packaging is a must. This shall be a multi - purpose cleaner good for the use of top scrubbing floor finish. Shall be butyl free. Brand Name:. Manufacturer Product Number: Is this color coded? What color? Type.of portion control: Packaging Size: Package Price:$ Dilution Rate: /per gallons Bid Continuation Sheet Bid Request No. 2013 -01 BRAZOS COUNTY, TEXAS Page 9 of 24 pages • 6. FLOOR FINISH This shall be used as a sealer and a finish. Shall be at least 22% non - volatile solids. Must have a low odor. Must dry with an exceptional gloss. Must be scuff resistant. Shall meet or exceed ASTM slip resistance requirements. 5 gallon container. Brand Nanie: Manufacturer Product Number: .14: 5--5- 00 `j Package Size: Package Price:$ 5 c- qd5 7. FLOOR FINISH REJUVENATOR Must be able to suspend soils:from the finish. Must have a gloss enhancer. Shall be able to use as a spray buff or mop on restorer. Shall meet or exceed ASTM slip resistance requirements. Prefer 4/1 gallon containers. Brand Name: 'S .A' C>e.) `_ Manufacturer Product. Number: (C 2.-75. v r'f 1 5A- Package Size: 84 t^'I .! cs Package Price: `E'y 8. FLOOR STRIPPER Must be rinse free. Must be USDA — A4 equivalent. Prefer 4/1 gallon containers. Brand Name: a. P 0 Silt— P Manufacturer Product Number: '3—`j 0-4 tar Package Size:.L.i ' t Package Price: `'4 9. POWDERED LAUNDRY DETERGENT Portion control packaging is'a must. Shall be a phosphate -free institutional grade detergent. Low foaming. Use in comniercial size washing machines. Must contain a disinfectant at 400 ppm for application. Shall be EPA registered. Must be water soluble packets. Brand Name: Manufacturer Product Number:. 6) C3 Bid Continuation Sheet Bid Request No. 2013 -01 BRAZOS COUNTY, TEXAS Page 10 of 24 pages Is it color coded? What color? Type of portion control: Packaging Size: Package Price:$ 0 G Dilution Rate: /per gallon 10. MANUAL DISH WASHING LIQUID This. shall be a heavy -duty. hand..dish washing detergent for pots and pans. Shall have grease cutting abilities to quickly cut through food soils. Shall have suspending agents to prevent grease and food soils from re- depositing on. dishes. 5 gallon container. Brand Name: \.La 1` '� L Manufacturer Product Number: Package Size: Package Price: 11. DISH SANITIZER 6 el."- t. 0, ( 5 This shall be a low foaming quaternary sanitizer for no -rinse applications. Shall be good for all bake ware acid dishes. Shall be good for low temperature applications. 5 gallon container. to A- Cam' - L— (v Brand Name: Manufacturer Product Number: IP :)- 0 60 45 ' Package Size: 5 g . -1 Package Price:$ 3 2 • e 12. AUTO DISHWASHER LIQUID This shall be a. concentrated ware washing liquid that emulsifies grease and suspends soils. Shall contain corrosion inhibitor to protect internal machine components. Shall. be non - foaming. Prefer 5 gallon container. ,- Brand Name: ex, 16 � • .� -A, A a C ^• •• �- w S`1 /3 C.a.0 Manufacturer Product Number: -7 -7 G ` S Package Size: Package Price:$ • 4 0 Pg, ,7,57° Bid Continuation Sheet Bid Request No. 2013 -01 BRAZOS COUNTY, TEXAS Page 11 of 24 pages 13. • TOILET BOWL AND BATHROOM CLEANER This shall be a Ready to Use non -acid. spray disinfectant cleaner. Shall be blood -borne pathogen complaint. Shall have a broad spectrum of destroying bacteria and viruses. Must be USDA -•C2 equivalent. Prefer 12/32 quart containers. Brand Name: It04,%\i■ t." '° . 4.--NA-1, Manufacturer Product Number: 14 i q 3'2- >F V9- Package Size: % '7- 3 2. o-t 0 C- S. Package Price:$ . d 14. URIC ACID CLEANER This shall be a enzyme activated bacterial digestion process cleaner. Shall.be a non -acid and non- caustic cleaner. Shall. have a minimum of 200 billion enzymes per gallon. Prefer 4/1 gallon containers. Brand Name: �, 'C. ti,.1 'S-c_ 6 Manufacturer Product Number: L' &( 7- '.44 A Package Size: H 64 1 1 s Package Price:$ Li, 0 15. TUBERCULOCIDAL SPRAY DISINFECTANT CLEANER This shall be a Ready to Use disinfectant cleaner. Shall be blood -borne pathogen compliant. EPA registered. HBV, Tuberculocidal, VRE, VRSA and MRSA efficacy. HIV effective virucide. Must be USDA - Cl equivalent. Prefer 12/32 quart containers. Brand Name: -1 F b2. • s■1 Manufacturer Product Number: to 5-( Package Size: 1 Z ` 3'7-0'2_ es. Package Price:$ : i . A • (c+ 4 16. MULTI- PURPOSE CLEANER AND DEGREASER This product shall remove soils from hard acid soft surfaces, to include: floors, walls, tile, grout and stainless steel. Must be USDA - A4, equivalent. Must have a low pH level. Prefer 4/1 gallon containers. ,, J Brand Name: �.� R �ll r� c k k A J At4. A"--"Art Manufacturer Product Number: • to ;3 Package Size: [ S9 'D1rt c- T^ /_% Po. 0ZJ/ 1. C:,t►vv r. • Bid Continuation Sheet 0 Bid Request No. 2013 -01 BRAZOS COUNTY, TEXAS Page 12 of 24 pages Package Price: $ (,-, (-1 C� 17. BEESWAX ..AND MINK OIL FURNITURE AND GLASS POLISH (COMPERABLE TO VORTEX BEE BRITE) This multipurpose cleaner should clean away dust, fingerprints, stains and smudges while leaving a shine on the surface being cleaned. Product should preserve and protect wood. Product will be used on furniture, glass; woodwork, cabinets and any .other types of wood surfaces not mentioned. SAMPLES OF THIS PRODUCT WILL BE REQUIRED BY THE LOWEST BIDDING VENDORS. Brand Name: Manufacturer Product Number: Package Size: 0 Package, Pricer $ 18. GERMICIDIAL FOAMING DISENFECTANT ( COMPERABLE TO VORTEX PRO -CLEAN 1I) —_ SAMPLES REQUIRED. This cleaner is required to for_the cleaning of different types of surfaces. The product is required to kilt H1N1 Influenia, Herpes Simplex Virus Type 1 and 2, Influenza A2 Virus, Human Coronavirus and HIV -I: This. is.a product for hospital and Industrial use. Active ingredients for this product are: Dimethyl Benzyl Ammonium Chlorides — 405 %; Diniethyl Ethylbenzyl Ammonium Chlorides'— .105 %. . Brand Nanie: Manufacturer Product Number: 47Z Li -2-C S l� Package Size: j.00• -' • Package Price: $ �— • i 19. NON ACID BOWL. CLEANER (COMPERABLE TO NAB ) This cleaner is required to for the cleaning of toilet bowls. The product is required to Active ingredients for this 'product are: Dimethyl Benzyl Ammonium Chlorides — .62 %; Didecyl dmethyl ammonium chloride — .94 %. Brand Name: 55 6J1-. Manufacturer Product Number: t{c t F Package. Size: t 2" 3 o t C:- S Package Price: $ ?- 3 .'-7 Bid Continuation Sheet Bid Request No. 2013 -01 BRAZOS COUNTY, TEXAS Page 13 of 24 pages 20. URIC ODOR ELIMINATOR This cleaner is required to eliminate uric odors. This product should be.able to be used for institutional and industrial use. Brand Name: Manufacturer Product Number: /'B 0 2. — - r 4 Package Size: o Package Price: $ 43• qa 21. RESPONSE TIME: Response time for service requesting of dispensing machine(s): /V c?•-� `� 22. DELIVERLY TIME: Delivery time after supplies are requested: 23. TOILET TISSUE 23a. Two ply: 4 '' /2" x 4 '/z" sheet (Maintenance) Minimum weight: 48 pounds /case Quantity: 605 sheets per roll, 80 rolls per case, 375 cases Dubl-Soft #350 or equivalent * *Softness and the ability to dissolve will also be considered ** Brand Name: Ca k ›. e c: •c • C- M anufacturer Product Number: 1 0 Package Size: 5-5-0 3 Vr i\ft to 4j 3 I C S Package Price: $ Z S 23b. 2520 Coromatic (Maintenance) 1000 2 /ply sheets per roll 3.95 x 4.05 - 36 rolls per case 29# per case Brand Name: c- Manufacturer Product Number: 2 S 20 Package Size: s • 3 L^ i c Package Price: $ 3 - Q 5- Bid Continuation Sheet Bid Request No. 2013 -01. BRAZOS COUNTY, TEXAS Page 14 of 24 pages 23c. Roll (Expo) 2 ply 550 sheets per roll 4.0" x 4:05" White 80 roles per case Preference or equivalent 6 Brand Name: Manufacturer Product Number: �`.s`"Z Package Size: 3 Ste . vt-x Si, c5: Package, Price: $ 3 �(• 'a 24. PAPER TOWELS: towels must be in boxes, not wrapped. 24a. 9 -1/2" X 9 -1/2" (Maintenance & Brazos Center) Multifold Tan One ply Minimum weight: 23 pounds /case Quantity: 250 cases (4000 per case) Baywest 480 or equivalent Brand Name: Manufacturer Product Number: )33 G 44 Package, Size: I b ° ,.S`O ?oval-A-0 Package Price: $ '- • Ct 24b. 2910P Coromatic Brown (Maintenance & Brazos.Center) 900ft. per 8.25" roll 6 roll per case 30# per case p a Brand Name: Manufacturer Product Number: C i o Package Size: 6 ?OD V-4) Package Price: $ q 24c. 2930P Coromatic White (Maintenance) 900ft. pwe 8.25" roll 6 rolls per case 27# per case /� Brand Name: C.•• Manufacturer Product Number: q �a Bid Continuation Sheet BRAZOS COUNTY, TEXAS Package Size: 6 - "co- Bid Request No. 2013 -01 Page 15 of 24 pages Package Price: $ • 24d. Roll (kitchen) (Brazos 'Center) White 2 ply Minimum weight: 21 pounds /case Quantity: approximately 90 sheets per roll, 25 cases (30 rolls /case) Scott Towels or equivalent ,�rr Brand Name: C;+ - Manufacturer Product Number: Package Size: 7-1 a -- s G,, AA& Package Price: $ '"i ■ 24e. Roll (Expo) • Brown 1 ply 6" x80' roll 6 rolls per -case Brand'Name: - tom. Manufacturer Product Number: Package Size: Package Price: $ ' 60 0. 5" 24f. EnMotion Paper Towels (Expo) 1 ply 10 "x800' White or. Brown Unbleached 6 rolls per case. Georgia Pacific or equivalent Brand Name: - G Manufacturer Product. Number: s �Z O Package Size: 4 "o t Package Price: $ • 'S'C� g 04 it Bid Continuation Sheet Bid Request No. 2013 -01 BRAZOS COUNTY, TEXAS Page 16 of 24 pages 24g. Roll (Jail) 2 ply 85 sheets per roll 12 " -x 85' White 30 rolls per case P Brand Name: . 6 Manufacturer Product Number: Package Size: 3 Cr "" ft, 5 Package Price: $ 1 7 -' tJ 25. PAPER WIPES OR SHOP TOWELS (Brazos Center and Landscape) 25a. Heavy duty for industrial use Minimum weight: 20 pounds /case Quantity: 60 cases Wipe Away or equivalent Brand Name: 6, P Manufacturer Product Number: ).cc) c '7G b Package Size: 10 ° et.-xsI1(,"3.O Package Price: $ Li 3 ' 6Th t) 26. TRASH LINERS 26a. 23" X 10"A 39" tiners (Brazos Center) White 1.5 niil thickness 33 'gallon Quantity: 20 boxes (150 /box) Example:'Tuftote Supr Tuf Bag Brand Name: (V . P C-0 Manufacturer Product Number: •ft"C 3 :3c+ •r Package Size: i SD Package Price: $ /RI Bid Continuation Sheet Bid Request No. 2013 -01 BRAZOS COUNTY, TEXAS Page 17 of 24 pages 26b. 15" X 9" X 32" liners or 15 "x9 "x31" (Brazos Center and Maintenance) Black 0.55 mil thickness Quantity: 100 boxes (1000 /box) Tenneco Alltuff or equivalent Brand Name: N E' C' '0 Manufacturer Product Number: Package Size: 6-661 c.%. Package Price: $ ' 1 t0 26c. 40" X 48" 13 micron liners (Maintenance) Clear Quantity: 8.0 boxes (w/ 100 bags per) Himolene hi- density or equivalent Brand Name: N A" ( (.0 Manufacturer Product Number: N ? • 4:o ii S t 3 Package Size: a rs t) l C s Package Price: $ t q -467 a 26d„ 39" X 56 "Mobil Steel. Sak or Equivalent (Brazos Center and Expo) SAMPLES REQUESTED with bid (Departments will test this product before award). Gray or black and Silver 1.7 hail thickness 55 gallon capacity Quantity:.60 cases (50 /case), Product Number: PT2 -6070 Brand Name: id P G 0' Manufacturer.Product Number: • 5M `'0 -7 0 Package Size: Package Price: $ 26e. 38" x 63" Heavy Duty Trash Liners Brand Name: P co Manufacturer Product Number: �- � �' 3 1 �. (- Package Size: 5-0 Package Price: $ 1 S • 60 26f. 40" x 48" (Expo) • Bid Continuation Sheet Bid Request No. 2013 -01 BRAZOS COUNTY, TEXAS Page 18 of.24 pages .47 mil Clear 250 per case High Density or Equivalent Brand Name: /i A �c a Manufacturer Product Number: hi .Pt tl 4$ : Z Package Size: Package Price: $ 26g. 17" x 17" (Expo and Brazos Center) .35 mil Black 1000 per case Brand Name: N P co Manufacturer Product Number: Package Size: too ny Package Price: $ 26h. 24" x 32" (Expo) .35 mil Black 500 per case Brand Narne: tJA P Manufacturer Product Number: Package Size: Package Price: $ 6-00 i t. ( 261. 24" x 32" (Brazos Center) Black 0.55. mil thickness Quantity: 100 boxes (1000 /box) Tenneco Alltuff or equivalent Brand Name: N.)" J`z Manufacturer Product Number: Package Size: Package Price: $ 26j. 24" x 33" (Jail) Clear. ST 3 cs /— Sv � lb. %Q Bid Continuation Sheet - Bid Request No. 2013 -01 BRAZOS COUNTY, TEXAS Page 19 of 24 pages 12 -16 Gallon Quantity: -1000 per case Brand Name: N '► P L u Manufacturer Product .Number: t t( 33 s u 6' J Package Size: 1 G b Package Price: $ t C . "a...0 26k. 40" x 46" (Jail) White .9 mil, Quantity:. 100 per case Brand Nme: N Ft P Ga. Manufacturer Product Number: 5 `} 0 a-i k Package Size: 1 O v Package Price: $ ' 1 • :2_ 5 261. 38" x 58" (Jail) Black 1 mil ' Quantity: 100 per case Brand Name: rlprP(A) Manufacturer Product Number: -0.-as" 1" e3 %1 i Package Size: t O C) - Package Price: $ 1 27. MISCELLANEOUS. ITEMS 27a: Powder Free,Vinyl Examination Gloves 100 per box Brand Name: 3 mac' Manufacturer Product Number: Package Size: Package Price: $ F t Ofd 27b. Liquid Hand Soap Brand Name: ' S C •' ^-Q- 11 CA-v Bid Continuation Sheet Bid Request No. 2013 -01 BRAZOS COUNTY, TEXAS Page 20 of 24 pages Manufacturer Product Number: Package Size: Cv.4.1 1 c Package Price: $ 27c. Antibacterial Foaming Hand Soap These will go in Deb dispensers Provide up to 1400 hand washes from each cartridge. Contains Triclosan to fight bacteria growth, and added moistures. Ultrasonically sealed cartridges to prevent the ingress of bacteria Size: 1 liter 8 Per Case Brand Name: i Manufacturer Product Number: S-7 ,.Sd Package Size: 6 N' Package Price: $ i, . � 9 27d. Metered Deodorant Spray Concetrated room deodorant for dispensers Brand Name: �►3 "1 Manufacturer Product Number: -'3 Package Size: la. - Package Price: $ 34. 6, 0 27e. Bowl Blocks. with Toilet Bowl Hangers Brand Nanie: s. Manufacturer Product Number: p 2.t 12"333 Package Size: L 02.— 1 -g. Package Price: $ 27f. Urinal.Screens with Bowl Blocks Uninal Sentry Para Blocks for Urinals Brand Name: r Manufacturer Product Number: Fits- t"")-t-3-. sP Package. Size: Package Price: $ LZ 27g. :Stainless Steel Cleaner and Polish Aerosol Oil Based — For use on stainless steel, chrome, aluminum. Used for water fountains, sinks, toilet tissue holders and soap dispensers. Bid Continuation Sheet Bid Request No. 2013 -01 BRAZOS COUNTY, TEXAS Page 21 of 24 pages Brand Name: 51 A. • `41.4.- S'i* tot- K'v Manufacturer Product Number: % O ((. Package Size: Package Price: $ L4 I . 27h. Powdered Laundry Detergant Phosphate Free Brand Name: Tit t '-' C••■• Manufacturer Product Number: 3 - a ; 0 l&-*/3 Package Size:�''jG Package Price: $ t ci F. Any variation from these specifications must be indicated on the Bid or on a separate 'attachment to the Bid. This sheet shall be labeled as such an attachment. S'aniples may be requested. If requested, vendor shall provide a.sample of an item for evaluation of quality. Samples shall be received within 5 working days of the request. Samples shall be prepared in accordance with the specification here -in with the exception of artwork. Brazos County reserves the right to decide if items 'offered are equivalent to that specified. Brazos County's decision will be final. Items marked:in this bid as "Samples Requested" in the specifications.shall be submitted with the bid prior to the bid opening. Failure to submit the requested samples may result in disqualification of bid. DELIVERY FOR CHEMICALS: Lj 2 4 DELIVERY TIME FOR NON - CHEMICALS: W{ ZY * �--` In addition to pricing listed above Brazos County request vendors to provide discounts from list percentage for janitorial and cleaning supplies. Vendors shall have published price list (either electronic or printed catalog) in which pricing is provided. Discount from list percentage will be used for items that are not listed in this bid in the event additional items are needed by Brazos County. Vendor shall provide a copy of printed catalog with bid orprovide web address below for electronic catalog. Web address: Discount from list price: /0 (percentage) Vendor may list multiple percentage discounts for various categories if needed. Bid Continuation Sheet BRAZOS COUNTY, TEXAS Bid Request No. 2013 -01 Page 22 of 24 pages Vendors will be awarded based on the actual prices for the items listed above. Discount from . list will only be awarded in conjunction with.actual cost pricing of items and will be used only when needed for products not listed on this contract. There is no guarantee.that additional items will be purchased or that discount from list percentage will be used. Vendor is also required to submit with the bid a MSDS sheet for all and any chemicals or cleaning supplies that is quoted above. If Brazos County does not receive MSDS from the bidding vendor, the vendor may not be considered. H. REFERENCES Vendors shall provide a list of at least three (3) references, where work comparable in quality and scope to that specified has been performed' within the past five (5) years. This list should include the names, phone number and entail of the company /entity, for which the prior work was performed to contact these references. A negative reference may be grounds for disqualification of bid. Company /Entity: "' t SsZ) Contact: )-o - , J4 S �Z- Phone: "2-o q, 1 o Email: Company /Entity: 1i a' �. o Contact: 1 -. '•et 2� �\e\-,`E a "''s'=� Phone: 7 io V' — 3 S-S Email: v Company /Entity: Contact: Phone: Email: c- Sc_c: -LA R..) G i q • 'z-o S - 5-5-o 11Q-Lk w-,) /7 `,4 Bid Continuation Sheet Bid Request No. 2013 -01 BRAZOS COUNTY, TEXAS Page 23 01'24 pages INVITATION TO BID 2013 -01 JANITORIAL AND CLEANING SUPPLIES FOR BRAZOS COUNTY CERTIFICATION OF BID The undersigned affirms that they are duly authorized to execute this contract, that this bid has not been prepared in collusion with any other vendor, and that the contents of this bid have not been communicated to any other vendor prior to the official o g of this bid. SIGNED BY: TYPED NAI I E: f Clary COMPANY NAME: TITLE: Owner Ray Criswell Distributing C.o 979- 822 -4431 PHONE: MAILING ADDRESS: EMAIL ADDRESS: P 0 box 3450 P.O. Box or Street Bryan Tx 77'805 'TX Zip criswell@suddenlinkmail.com VENDOR IDENTIFICATION NUMBER: 74- 1864237 CORPORATE SEAL IF SUBMITTED BY A CORPORATION END OF BID:REQUEST NO. 2013 -01 • ***************************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** By signing below, Brazos County agrees that. this bid, 2013 -01; will be awarded to the vendor whose name appears above and both parties agree to the terms and conditions contained herein. By: C—\) Brazos County Commissioner's Court Date O15/r3 Attest: Brazos County Clerk 610A- 1' �t_c (e)(.RQ.0.1_ \'o'- /7/ Pg , `3 i7 b ti 11, -, i_r-lli.� i it1= tji 'Irir•: Iii it.I'f�, y provl,it?. }: grain lenance to hniq._.e i3rnployec: iUday's rloor r nhinlei,„FocE• ;�I Ij;�n;isnr - I'i��• line range:: Irani i lard polymer Inishes for low m:;inier ana =. Sili.lalion's to SOIi polvnner fllll;;i i,.r where Irpcluen: • Modified Acrylic polymers • Outstanding gloss • Reduced sensitivity to ambient application conditions • Excellent burnish response with no powdering or dusting • High durability • Decreased labor cost through less frequent need to buff, burnish and recoat, and a reduction in the number of floor strippings • Specific Gravity: 1.04 • Solids: 25% • pH: 8.5 • James Static Coefficient of Friction: 0.6 • Leveling: Excellent • Film Formation: Excellent • Gloss: Excellent • Water resistance: Excellent • Detergent resistance: Excellent • Removability: Excellent • Black heal mark resistance: Excellent • Odor: Mild acrylic • Appearance: White emulsion • Keep out of reach of children. • It is recommended that protective gloves and safety glasses be worn when using this product. Make sure there is adequate ventilation. • Refer to M.S.D.S. for additional safety information. Immoier Flammability Health Reactivity Personal Protection tr.?� I � ) 1 11,V)).4.: t4ti�.L' J l UIti at Floor Finish The ULTIMATE. Initial Gloss, Gloss Retention, and Durability ULTIMATE is a 25% solids floor finish formulation based on the latest generation of modified acrylic polymers that provides the ultimate in initial gloss, gloss retention, and durability. It may be used in low maintenance mop /recoat programs as well as with high speed burnishing equipment. APPLICATION (new or existing floors) 1. Thoroughly strip floor with an Aero floor finish stripper. 2. Rinse floor thoroughly with clean water. 3. Apply a sealer base (optional) to worn floors or high traffic floors to improve wear- resistance and enhance gloss. 4. Apply ULTIMATE Floor Finish in uniform thin coats allowing time to dry thoroughly between coats. Allow for longer drying time in damp weather. MAINTENANCE Dust mop, sweep or damp mop as necessary. If desired, burnish with electrical, battery or propane high -speed buffers using a synthetic or synthetic /natural blend pad. Depending on traffic, burnish 1 -3 times a week. distributed by: CHEMICAL COMPANY a division of: ABC COMPOUNDING CO., INC. Atlanta, Georgia Dallas, Texas AFRO® Restorer /Spray Buff I:iroducl's ctl'c? C-1 iactlbie with r °:c ?c;` ciesigneci to enhance 1)0-nisi-ling and prolong the life of the finish. O Dilutable O Spray or mop on O Use with any speed buffer • Compatible with all finishes • Removes heel marks • Revives "wetlook" • Specific Gravity: 1.0 • pFi: 8.5 • Odor: Baby Powder • Appearance: Pink • Keep out of reach of children • It is recommended that protective gloves and safety glasses be worn when using this product. • Refer to M.S.D.S. for additional safety information. Health Flammability Reactivity Personal Protection IS, `1!, 44411w ' 9 Spray Mi . er1 Spray Buff Spray Mister 1000 is a spray buff that is compatible with all floor finishes. The sparkling transparent color is the first thing you notice about this premium product. A fine mist in front of a conventional or high speed floor machine produces a mirror -like gloss in half the time of normal spray buff products. Not only will it take you less time to spray buff an area but you will also enjoy the pleasant fragrance left when using Spray Mister 1000. Directions: This product is designed to be used as is or it can be diluted with an equal part of water. Fill spray container with material and adjust nozzle to finest setting. Position a polishing or spray -buff pad beneath machine brush or holder. For best results work an area about 4' x 4' at a time. Continue to work one small area at a time until entire floor has been covered. If pad becomes too soiled, as evidenced by grabbing tendency, turn pad over and continue. Sweep any residue remaining on floors after spray buffing. Spray or mop on Spray Buff. distributed by: CHEMICAL COMPANY a division of: ABC COMPOUNDING CO., INC. Atlanta, Georgia Dallas, Texas IA5512 /1l /O4rev. ■ . ERO®1 Restorer/Spray Co111patibi:" With I IU: =! floor link? E. :s and nit rde-4hoed ccc r.hancc: burnishing i and pr;:)ICl1c. the !ife of the finish • Dilutable • Spray or mop on • Use with any speed buffer • Compatible with all finishes • Removes heel marks • Revives "wetlook" • Specific Gravity: 1.0 • pH: 8.5 • Odor: Baby Powder • Appearance: Pink 0 Keep out of reach of children • It is recommended that protective gloves and safety glasses be worn when using this product. • Refer to M.S.D.S. for additional safety information. Health Flammability Reactivity Personal Protection Spray Spray Buff ri0 Spray Mister 1000 is a spray buff that is compatible with all floor finishes. The sparkling transparent color is the first thing you notice about this premium product. A fine mist in front -of a conventional or high speed floor machine produces a mirror -like gloss in half the time of normal spray buff products. Not only will it take you less time to spray buff an area but you will also enjoy the pleasant fragrance left when using Spray Mister 1000. Directions: This product is designed to be used as is or it can be diluted with an equal part of water. Fill spray container with material and adjust nozzle to finest setting. Position a polishing or spray -buff pad beneath machine brush or holder. For best results work an area about 4' x 4' at a time. Continue to work one small area at a time until entire floor has been covered. If pad becomes too soiled, as evidenced by grabbing tendency, turn pad over and continue. Sweep any residue remaining on floors after spray buffing. Spray or mop on Spray Buff. distributed by: CHEMICAL C O M P A N Y a division of: ABC COMPOUNDING CO., INC. Atlanta, Georgia Dallas. Texas sir l3_ 1A5512rni0 +re. • Butyl -based degreaser • Economical • Wide range of industrial and institutional uses. FOCAL PFIOPE • 11E5 • Specific Gravity: 1.03 • pH: 12.5 • Odor: Butyl • Appearance: Clear green liquid • Kosher Certified • Keep out of reach of children. • It is recommended that protective gloves and safety glasses be worn when using this product. • Refer to M.S.D.S. for additional safety information. Flammability Health Reactivity Personal Protection Zap 0 Strip All Purpose Cleaner, Degreaser and Wax Stripper ZAP 0 STRIP has a wide variety of uses ranging from an all purpose cleaner to a heavy duty industrial degreaser / stripper. Emulsifies heavy grease, soap scum, rubber burns, floor finishes, black heel marks, dirt, printers ink, and carbon deposits. DIRECTIONS: May be sprayed, mopped, wiped, or brushed on. Recommended Dilutions: • 1 to 10 General Light Duty Cleaning: floors, walls, any type surface. • 1 to 5 Medium Duty Cleaning: wax stripping, steam cleaning. • 1 to 1 Heavy Duty Cleaning: oven cleaning, engine degreasing, white sidewall tire cleaner, cleaning industrial machinery. NON - FLAMMABLE, CONTAINS NO HARD ABRASIVE, NON - CORROSIVE. distributed by: aero CHEMICAL COMPANY a division of: ABC COMPOUNDING CO., INC. Atlanta. Georgia Dallas. Texas Enikeil 4 4 -mgr +� �y••, c.1�iiF��;g. ,r!it�ri�Ti-�y ivzs I' lt I riac'�- .r`iu� AERO® Hand Di.shwash products are mild to hannds, high suclsinO and tough on grease. • Premium formulation • Longer lasting suds O Excellent at cutting grease O Mild on hands O Specific Gravity: 1.02 O pH: 8.8 • Viscosity: 300 cps O Solids: 21% O Appearance: Clear blue liquid A Fragrance: Fresh 0 Keep oul,of reach of children 0 Refer to M.S.D.S. Health Flammability Reactivity Personal Protection vii /%1 Sunrise cuts through the toughest grease and easily removes hard to clean baked -on food. Formulated with the best ingredients to provide sparkling dishes and glassware as well as clean, soft hands. Sunrise produces a rich sudsy solution that rinses completely leaving only clean, . streak -free dishes behind. DIRECTIONS: Use 1/2 to 1 ounce per gallon of water. Wash dishes and glasses thoroughly, then rinse in hot water. Allow dishes to air dry to beautiful shine. Hand drying is not necessary. EXPOSURE: This product is an eye irritant. Ingestion may cause nausea, vomiting, and diarrhea. CAUTION: Refer to M.S.D.S. for additional safety information. FIRST AID: Inhalation: Move to fresh air. Consult physician if symptoms persist. Skin: Rinse with water. Eyes: Flush eyes with large quantities of water for 15 minutes, lifting, the eyelids .occasionally. Get medical attention. Ingestion: Give large quantities of water then several glasses of milk. Induce vomiting. Get medical attention.immediately. STORAGE: Store in a cool dry place. Keep container closed when.not in use. INGREDIENTS(CAS #): Water (7732 - 18.5). Sodium dodecylbenezene Sultanate (25155- 30' -0). Coconut Diethanolamide (68603- 42 -9), Alkyl Polyglycoside (68515 -73- 1 ), Ethanol (64 -17 -5) Manufactured exclusively by: ABC COMPOUNDING CO. INC. Atlanta. GA 1 Dallas, TX 1 P. O. Box 16247. Atlanta. GA 30321.0247 6170TDS_0907 eZG9 1 The AEROI!+' hrand line of • San tizers includes "no- rinse" quat - based, iodine, acid and sodium hypochlorite products for a wide variety of food service, food processing, medidal and other applications. O 10% Ouat "no- rinse" sanitizer • Sanitizing hand dip 0 Egg shell sanitizer • Swimming pool and cooling tower algaecide o`Specific Gravity: 0.990 0 pH: 8.0 A Quaternary Ammonium Chlorides: 10% min., o Use Dilution: Sanitization: 1 oz. /4 gallons General Disinfection: 3 oz. /5 gallons Hospital Disinfection: 3 1/2 oz. /5 gallons 0 Appearance: Clear colorless liquid . 0 Odor: Odorless 0 USDA: D -2, E -3, 0-3 0 Keep out of reach of children. O Corrosive. Causes eye damage and skin irritation. Do not get in eyes, on skin or on clothing. Wear goggles or face shield and rubber gloves when handling. Harmful if swallowed. • Refer to M.S.D.S. and product label for additional safety information and directions for use. Flammability Health Reactivity Personal Protection �,y DISINFECTANT SANITIZER DEODORIZER ALGAECIDE Hard surface disinfectant and sanitizer Concentrated slimicide for industrial recirculating water cooling systems Swimming pool algaecide An all purpose "dual- chain" quat for sanitizing food processing equipment in meat, poultry, dairy and other food plants. May also be used for sanitizing egg, shells and as a hand dip. Effective disinfectant against SaIrrionella, Staph, Pseudomonas. and Listeria in schools, hospitals, offices and other institutions. Controls algae in swimming pools and industrial cooling systems. DIRECTIONS: It is a violation of Federal Law to use this product in a manner inconsistent with its labeling. Follow label directions closely for safe and efficient sanitizing and disinfecting. distributed by: • CHEMICAL COMPANY a division of: ABC COMPOUNDING CO., INC. Atlanta, Georgia Dallas. Texas 0 0 AER0f0 Machine Dishwash products are designed for fast and efficient removal of icor.: -soil in a variesy oi food service applicalions. • Premium chlorinated liquid dishwash detergent • Suitable for automatic dispensing 0 Concentrated TYPICAL PROPE • IES • pH: 13.0 • Specific Gravity: 1.2 • Alkalinity (as Na20): Total: 7.8% Active: 5.3% • Phosphates (As P205): 2.0% • Chlorine: 1.5% • Appearance: Clear light amber liquid • Odor: Chlorine 0 USDA: A-1 • Kosher Certified • Keep out of reach of children. • It is recommended that protective gloves and safety glasses be worn when using this product. • Refer to M.S.D.S. for additional safety information. Flammability Health Reactivity Personal Protection Liquid 1, ic!ine ishwash DIRECTIONS: O Use 3 to 5 ounces of compound to each 3 gallons of water in the wash tank. • Wash water should not be over 140° F. O Recharge tank with 1/4 cup of compound for each half hour of operation. • Maintain maximum efficiency by regular cleaning schedule. O For Best Results: Proper maintenance of your dishwashing machine is necessary. We recom- mend periodic use of an acid descaler. distributed by: g g" e Inir Al Henusle■ on, ni eels USDA 19GB Al Guidelines tISF Reg. Nr:. 134702 Pladect Caleynly: Al CHEMICAL COMPANY a division of: ABC COMPOUNDING co., INC. Atlanta. Georgia Dallas. Texas / CC • Non -acid bowl cleaner • "Self- diluting" - expelling of water from a toilet bowl is not required • Dilutable for cleaning other restroom surfaces • EPA Registered • Specific Gravity: 1.032 • pH: 12.4 • Active quaternary ammonium chlorides: 1 .6% min. • Phosphates: 0.63% • Appearance: Clear blue liquid • Fragrance: Fresh • USDA: C -2 • Keep out of reach of children. • Refer to M.S.D.S. and product label for additional safety information and directions for use. Flammability Health Reactivity Personal Protection Assure Germicidal Detergent Disinfectant Non -Acid Bowl Cleaner PSEUDOMONACIDAL STAPHYLOCIDAL FUNGICIDAL This product effectively eliminates odors at their source. It kills Pseudomonas aeruginosa, Staphylococcus aureus, Salmonella Choleraesuis, Trichophyton mentagrophytes (Athlete's Foot Fungus), Candida albicans, Virucidal against HIV -1 (AIDS Virus) Dilution 1:32 4 ounces per gallon. Disinfectant 1:32 4 ounces per gallon. DIRECTIONS: USES: Floors, walls, metal surfaces, painted surfaces, exterior bowl surfaces, empty basins, garbage cans, showers, athletic equipment, conductive flooring. and lavatory fixtures in institutions, schools, and hospitals. APPLICATION: Use 4 ounces of concentrate per gallon of water for a minimum contact time of 10 minutes. For disinfecting, remove filth and heavy soil deposits. Preclean all surfaces prior to disinfection, then thoroughly wet surfaces. This product is extremely versatile and can be applied with a mop, sponge, or cloth as well as soaking. Rinsing is not necessary on floor surfaces unless floors are to be waxed or polished. Fresh solution should be prepared at least daily or more often if the solution becomes diluted or soiled. TO CLEAN AND DISINFECT TOILET BOWLS: Flush toilet. Add 3 fluid oz. directly to water in toilet bowl (3/4 gallon). Brush to cover all interior surfaces of the bowl including under the rim. Allow disinfectant solution to remain at least 10 minutes. Flush toilet. To clean badly stained bowl, repeat above treatment using 4 to 5 fluid ounces. For use in urinals, add 3 fluid oz. to 3/4 gallon of water. Apply by brush to all urinal surfaces. Allow disinfectant solution to remain at least 10 minutes. Flush. distributed by: aero CHEMICAL COMPANY a division of: ABC COMPOUNDING CO., INC. Atlanta, Georgia Gallas, Texas • Ready -to -use Non -Acid Disinfectant Cleaner • Effective against- Pandemic 2009 H1N1 Influenza A Virus (formerly called SwineFlu), HIV -1, Herpes Simplex Type 2, etc. • Excellent for toilet bowls and other restroom surfaces • Specific Gravity: 1.000 • pH: 11.0 • Active Ingredients (quaternary ammonium chlorides): 0.18% min • Appearance: Clear Blue Liquid • Fragrance: Fresh • Keep out of reach of children. • Hazards to Humans and Domestic Animals. • Avoid contamination of food, water or animal feed. • Refer to M.S.D.S. and product label for additional safety information and directions for use. Health Flammability Reactivity Personal Protection Rougb & Ready Ready to Use Germicide Cleaner-Disinfectant-Deodorant Excellent Restroom and Bowl Cleaner! Not only helps control the hazard of cross - contamination from treated surfaces on hard nonporous, environmental surfaces but also kills many microorganisms that cause odors. Recommended for disinfecting hard nonporous inanimate surfaces. For use in schools, colleges and office buildings. Kills Streptococcus pyogenes, Salmonella choleraesuis, Pseudomonas aeruginosa, Staphylococcus aureus and Trichophyton mentagrophytes (Athlete's Foot Fungus). Virucidual against Influenza Type A/Michigan, Herpes Simplex Type 2, and 'HIV-1 (AIDS virus). Kills Pandemic 2009 H1N1 Influenza A virus (formerly called Swine Flu). DIRECTIONS - For disinfecting, remove gross food particles and heavy soil deposits, then apply this product to walls, floors, garbage cans, and other hard (inanimate), nonporous surfaces, such as tables, chairs, countertops, sinks, bathroom fixtures, bedframes and showers with mechanical spray device so as to thoroughly wet surfaces for a contact time of 10 minutes. Let air dry or wipe dry. To Clean & Disinfect Toilet Bowls - Remove or expel over the inner trap residual bowl water prior to applying solution. Use 4 ounces of concentrate in toilet bowl. Squeeze around bowl and under water rim. Then scrub thoroughly with brush making sure to get under the rim and let stand for at least 10 minutes, then flush. This product, when used as directed, will not harm white or colored bowls or inanimate, hard surfaces. Close cap on container after use. Distributed by: AERO Chemical Company a division of: ABC Compounding Co., Inc. P. 0. Box 16247 Atlanta, GA 30321 273 . , 31'1 Ir'p. /. ,t Ill:.t • High bacteria count • Blend of 4 bacterial strains • Excellent for drains and grease traps • pH: 8.4 • Specific Gravity: 1.00 • Appearance: White milky liquid • Fragrance: Pleasant • Enzyme Activity: Alpha Amylase (starch degrading) Lipase (fat degrading) Protease (basic and neutral protein degrading) Cellulase (paper degrading) e Bacteria Type (100% Spores): Bacillus Laevolacticus Bacillus Amyloliquefaciens Bacillus Licheniformis Bacillus Pasteurii • Bacteria Count: 200 billion /gallon • USDA: C -1 • Kosher Certified 001110•1021LT3 • Keep out of reach of children. • It is recommended that protective gloves and safety glasses be worn when using this product. • Refer to M.S.D.S. for additional safety information. Flammability Health Reactivity Personal Protection Liquid Bacteria Super Sewage Enzymes • contains enzyme accelerators For Grease Traps. Septic Tanks, Lagoons & Ponds, Waste Treatment Plants, Cement Vault Toilets. Drain Lines & Down Pipes, Recreational Vehicles. GREASE TRAPS: For best results, start treatment immediately after the grease trap has been pumped. Add directly to the grease trap 1 qt. per 25 cu. ft. capacity. 24 hours later begin preventive maintenance schedule: At the close of business, run lukewarm water down each drain leading to the grease trap for 5 seconds to clear the line of any harsh chemicals which will reduce the biological activity in the product. Dilute 1 pint in enough lukewarm water to pour approximately 'h pint of the dilution down each drain. Let mixture stay in the drains overnight. For traps that have been in use where a lop crust is visible. ado 1 qt. per 25 cu. fl. capacity directly to the grease trap. Repeat every 3 -4 days until the top crust disappears and then begin the preventive maintenance schedule. DRAIN LINES & DOWN PIPES: Add 8 oz. /in. diameter of drain directly to any drain and 2 oz. /in. diameter of drain twice a week thereafter. To treat lines and pipes, begin on the first floor and proceed upward as the condition is brought under control CEMENT VAULT TOILETS: Add 1 gal. directly. If necessary, add water to cover the solids. Use 1 pint each week. Make sure the waste surface is kept moist. SEPTIC TANKS: Use 1 pint per 25 cu. ft. capacity for the initial dose. Pour into toilet and flush. Thereafter, use 8 oz. per week. If the septic tank has become clogged and odorous. add 1 gal. directly to the septic tank. After the tank functions properly, begin preventive maintenance schedule LAGOONS & PONDS: Use 3 gal. per million gallons of daily flow for 7 days, 2 gal. for the next 7 days and a preventive maintenance dose of 1 gal per million gallons of daily floe, each day thereafter. It may be necessary to increase the application rate if the lagoon or pond has surface crust. WASTE TREATMENT PLANTS: Use 3 ppm for the first 7 days. 2 ppm for the next 7 days followed by a daily preventive maintenance dose of 1 ppm. Add at a point to give the longest detention time in the plant. The collection system can be treated at this same schedule. However, snake sure that the plant is operating properly before treating the collection systembr the plant may receive more waste than it can handle. RECREATIONAL VEHICLES: Add 2 oz. per gal. of water in the toilet holding tank. Thereafter, use 1 oz. per gal. as needed. Repeat after every clean -out. For use at a dump station. add 1 gal. per 50 gallons of tank capacity followed by 1 pint per week. Repeat after every clean -out. CARPETS: Test for colorfastness first. To eliminate odorS resulting from organic waste, dilute 1 to 1 with warm water. :et soak for at least 30 minutes and rinse thoroughly. May also be uBeU ir: L-uu el to a rinse tank. BATHROOMS: Dilute 1 10 10 for general cleaning of floors. walls. toilets, and urinals. For odor control. dilute 1 to 2 with warm water and spray in and around urinals. toilets. and other problem areas. distributed by: aem CHEMICAL COMPANY a division of: ABC COMPOUNDING CO., INC. Atlanta, Georgia Dallas, Texas ti R xtit, n. 1a•Iir•I ■ • RTU quat -based formula • Fast Kill Times! • Effective against TB, HIV -1, Hepatitis A (HAV), Hepatitis B (HBV), Hepatitis C (HCV), Parvo, MRSA, H1 N1 (Swine Flu) • Meets OSHA's Bloodborne Pathogens Standard • Excellent cleaner TYPICAL PROPERTIES • Specific Gravity: 1.02 • pH: 12.4 • Solvents: 8.0% • Active Ingredients (quaternary ammonium chlorides): 0.21% • Appearance: Clear, Blue liquid • Fragrance: Fresh • Keep out of reach of children. • Refer to M.S.D.S. and product label for additional safety information and directions for use.. Flammability Health Reactivity Personal Protection TB Fresh • MILDEWSTAT Ion hard inanimate surfaces) • DISINFECTANT • TUBERCULOCIDAL • 'YIRUCIDE • FUNGICIDE (against pathogenic fungi] • Kills Pandemic 2009 H1N1 Influenza A virus (formerly called Swine Flul • MEETS OSHA BLOODBORNE PATHOGEN STANDARD FOR HIV, HBV S HCV TB Fresh is designed specifically as a general non -acid cleaner and disinfectant for use in homes, hospitals, nursing homes. schools, hotels and restaurants. It is formulated to disinfect hard, non - porous, inanimate environmental surfaces such as floors, walls, metal surfaces, stainless steel surfaces, glazed porcelain, glazed ceramic tile, plastic surfaces, bathrooms, shower stalls, bathtubs and cabinets. May be used in the kitchen on counters. sinks, appliances, and stove tops. A rinse with potable water is required for surfaces in direct contact with food. In addition, this product deodorizes those areas which generally are hard to keep fresh smelling, such as garbage storage areas, empty garbage bins and cans, basements. restrooms and other areas which are prone to odors caused by microorganisms. When used as directed, this product kills Norwalk and Rabies viruses in 30 seconds; HIV -1 in 1 minute; Human Coronavirus and H1N1 (Swine Flu) in 2 minutes; Pseudomonas aeruginosa, Listeria monocytogenes, Staphylococcus aureus, Salmonella choleraesuis, Escherichia coli, Methicillin resistant Staphylococcus aureus (MRSA), Vancomycin resistant Enterococcus faecalis (VRE), Vancomycin intermediate resistant Staphylococcus aureus (VISA) in 3 minutes; Hepatitis B Virus (HBV), Hepatitis C Virus (HCV), and TB in 5 minutes; Canine Parvovirus, and Hepatitis A Virus (HAV) in 10 minutes. DIRECTIONS: DISINFECTION, DEODORIZING AND CLEANING - Remove gross filth or heavy soil prior to application of the product. Hold container six to eight inches from surface to be treated. Spray area until it is covered with the solution. Allow product to penetrate and remain wet for the indicated contact times. No scrubbing is necessary. Wipe off with a clean cloth, mop or sponge. The product will not leave grit or soap scum. One -step cleaning and disinfection of toilet bowls and urinals: Remove water from bowl by forcing water over trap with a swab mop applicator. Press swab mop against side of the bowl to remove excess water from applicator. Apply 1 to 2 ounces of this product evenly, allowing sufficient time for product to cover entire surface of bowl for maximum cleaning. Swab bowl completely using a scrub brush or toilet mop, making sure to get under the rim. Let stand 10 minutes and flush. Distributed by: AERO Chemical Company a division of: ABC Compounding Co., Inc. P. 0. Box 16247 Atlanta, GA 30321 CC • Effective against TB. HIV-1. Hepatitis B and C, Canine Parvo • Produces stable foam on vertical surfaces • Excellent cleaner for restroom and other surfaces • Specific Gravity: 1.0 • pH: 11.7 • Active Ingredients: n -Alkyl (60% C,.,. 30 %C,.. 5% C... 5 %C,& dunethyl benzyl an n ndrnum chlorides' 0.105% d,methyl ethylbenzyl ammonium chlorides- 0.105% • Propellant: Hydrocarbon • Spray Characteristics: clinging foam • Fragrance: Pleasant • Net Weight: 19 oz. • Keep Out of Reach of Children. • Causes eye and skin irritation. Do not get in eyes, on skin or on clothing. Harmful if swallowed. Avoid contamination of food. Wash thoroughly with soap and water after handling. • Refer to M.S.D.S. and product label for additional safety information and directions for use. Health Flammability Reactivity Personal Protection This product is designed specifically for general cleaning and disinfecting in homes, hospitals, nursing homes, schools, and hotels. It is formulated to disinfect Inanimate hard surfaces such as walls. sink tops, tables, chairs, telephones, bathrooms, shower stalls, bathtubs, hampers, cabinets and bed springs. In addition, this product deodorizes those areas which generally are hard to keep fresh smelling, such as garbage storage areas, empty garbage bins and cans, basements, restrooms and other areas which are prone to odors caused by microorganisms. BACTERICIDAL ACTIVITY- When used as directed, this product exhibits effective disinfectant activity against the organisms: Staphylococcus aureus, Salmonella choleraesuis, Pseudomonas aeruginosa, HIV -1 (associated with AIDS), TB, MRSA, VISA, VRE, Canine Parvovirus, Hepatitis B, Hepatitis C and meets the requirements for hospital use. DIRECTIONS: • DISINFECTION, DEODORIZATION AND CLEANING - Shake can before using. Hold container six to eight inches from surface to be treated. Spray area until it is covered with a white foam. Allow foam to penetrate and remain wet for 10 minutes. No scrubbing is necessary. Wipe off with a clean cloth, mop or sponge. The product will not leave grit or soap scum. For heavily soiled areas, remove gross filth or heavy soil before treatment. • MILDEWSTAT - To control mold and mildew on pre - cleaned hard non - porous surfaces, spray surfaces to be treated, making sure to wet completely. Let air dry. Repeat application at weekly intervals or when mildew growth reappears. distributed by: aem CHEMICAL COMPANY a division of: ABC COMPOUNDING CO., INC. Atlanta, Georgia Dallas, Texas 17‘,:0.?it '1_1'10 k Ur; -H Id .idi ryzoic are the finest available I. ern■/`vrlere P -, h_Ill a11ADE_: .;il oll.itl0r:S it -1 .:Ic'i - to pest control. 110 olhl r products can match our col "'"'r, niirneni qr n,r tr.; • Non- ammoniated • Fast -drying • Non - streaking • Specific Gravity: 0.986 • pH: 10.0 • Fragrance: Pleasant floral • Propellant: Hydrocarbon • Spray Characteristics: White Foam • Net Weight: 19 ounces • Keep out of reach of children. • Contents under pressure. Do not expose to heat or store at temperatures exceeding 120 °F. Do not puncture or incinerate container. Wrap empty container and put In trash collection. • Refer to M.S.D.S. for additional safety information. Flammability Health Reactivity Personal Protection Sparkle Glass & Multi- Purpose SurfaceCleaner Exclusive fast foaming action penetrates and removes greasy stains, fingerprints, smudges, bugs and other foreign matter. Will not streak or leave residue. Excellent for use on any non - porous surface unaffected by water. • Windows • Mirrors • T.V. Screens • Light Fixtures • Plexiglass DIRECTIONS: • Windshields • Porcelain • Appliances • Vinyl Upholstery Shake well. Remove cap and hold 8 -12" from surface to be cleaned. Press button firmly and apply in sweeping motion. Wipe clean and polish with a dry cloth. distributed by: aero CHEMICAL COMPANY a division of: ABC COMPOUNDING CO., INC. Atlanta, Georgia Dallas, Texas /74 pg. ,►�%, 1 4707_0505 • Ready -to -use Non -Acid Disinfectant Cleaner • Effective against- Pandemic 2009 H1 N1 Influenza A Virus (formerly called SwineFlu), HIV -1. Herpes Simplex Type 2, etc. • Excellent for toilet bowls and other restroom surfaces TYPICAL PROPERTIES • Specific Gravity: 1.000 • pH: 11.0 • Active Ingredients (quaternary ammonium chlorides): 0.18% min • Appearance: Clear Blue Liquid • Fragrance: Fresh • Keep out of reach of children. • Hazards to Humans and Domestic Animals. • Avoid contamination of food, water or animal feed. • Refer to M.S.D.S. and product label for additional safely information and directions for use. Health Flammability Reactivity Personal Protection Rough & Readv Ready to Use Germicide Cleaner - Disinfectant- Deodorant Excellent Restroom and Bowl Cleaner! Not only helps control the hazard of cross - contamination from treated surfaces on hard nonporous, environmental surfaces but also kills many microorganisms that cause odors. Recommended for disinfecting hard nonporous inanimate surfaces. For use in schools, colleges and office buildings. Kills Streptococcus pyogenes, Salmonella choleraesuis, Pseudomonas aeruginosa, Staphylococcus aureus and Trichophyton mentagrophytes (Athlete's Foot Fungus). Virucidual against Influenza Type A/Michigan, Herpes Simplex Type 2, and `HIV -1 (AIDS virus). Kills Pandemic 2009 H1 N1 Influenza A virus (formerly called Swine Flu). DIRECTIONS - For disinfecting, remove gross food particles and heavy soil deposits, then apply this product to walls, floors, garbage cans, and other hard (inanimate), nonporous surfaces, such as tables, chairs, countertops, sinks, bathroom fixtures, bedframes and showers with mechanical spray device so as to thoroughly wet surfaces for a contact time of 10 minutes. Let air dry or wipe dry. To Clean & Disinfect Toilet Bowls - Remove or expel over the inner trap residual bowl water prior to applying solution. Use 4 ounces of concentrate in toilet bowl. Squeeze around bowl and under water rim. Then scrub thoroughly with brush making sure to get under the rim and let stand for at least 10 minutes, then flush. This product, when used as directed, will not harm white or colored bowls or inanimate, hard surfaces. Close cap on container after use. Distributed by: AERO Chemical Company a division of: ABC Compounding Co., Inc. P. 0. Box 16247 Atlanta, GA 30321 /7 - Pa. _ 27, z 8 A A z A z g m z a i1 m A z a A z A 3 " z A A a a 5 1 8 d a 1 3 1 1 a 1 1 8 � Aa'F� 3 a A 3 e 1 3 1 3 g as� 1 G ;.3 w 3 p f 3 a i F 8 m 3 R fr 3 A 0 3� a 3 a F 1 1 x A ai A B 3 a a 1 1 `.7 B 3 i 3 .5 3 Y E a z 1 3 1 3 3 3 3 8 0 3 7 O a A 1 8 S 1 3 8 j :c 1 i 1 a 1 1 1 4 2 8 8 F 2 a'.`. 6 1 3 p 6 k 5 1 1 fi 5 fi 1 0 0 i 1 i s� 4 1 A 3 a 5 8 0 1 a 5 0 3 s 3r1 1 4 fi 0 1 7 1 1 4 0 3 I f 1 9 a 1 1 B fi 3 e 1 O C! 1 fi 3 E ?' a 1 A <Pi� 9 fr S 3 y 1 1 A s a a s 1 1 z 1 1 9 1 AiI 1 4 8 1 #,,19 1 1 1 L b 1 8 a S 1 i 1 1 3 a z 1 1 1 A 1 1 1 1 II 1 1 1 8 1 3 y 1 f 1 1 1 3 3 1 4 a Vo 224 tor-2, n 1 Auto Diuhwuher /ig 1 1 �; F_l 4a J C" vo O A 2 8 R S R 8 8 M 4 s z z 9 i1 '9 a 8 9 2 8 2 R, H R Ap '9 5 P R 42-g 3 F 9 8 1 s 2 a Q 1 a 5 5 6 1 9 5 R 5 8 5 9 9 0 9 8 61 a z aa g I §a as A8 [�g97 ARP 8 �; A¢SwIR�� Y,I 2 t: ? R 8 8 8 a 8 8 G s 8 9 R 3 1 9 8 1 A 4 3 1 A 8 R 9 1 5 3 3 6 5 5:1 $ 1 a F6 1 A z 1: 3 9 8 8 S 1 a 1 K 9 R 1 1 S 'T R n 8 If as 8 E. 1 9 Fry s K 5 1 8M R 552 nsg Ai 10 g9 311 gips 0,11 a �d d iii ! if a�t 41 m hi 1 08 9 0, A ■ IL /�', ,D ?=! a 1 il: li I I It' Lf h_ r', ,1 I ,r q a fi II ` d' C , ( . ' _ . II r � 552 nsg Ai 10 g9 311 gips 0,11 a �d d iii ! if a�t 41 m hi 1 08 9 0, A ■ IL /�', ,D ?=! a 1 1 5 8 3 1 1 5 x 2 8 1 a 1 8 a 0 5 58 1 i 3 8 8 8 1 .3 2 8 3 4 2 6 G $ 2 A a1 G 1 8 A I 8 2 3 8 3 2 2 8a 8 a G 8 G sF "'s .S A 8 a a!i'3 3 4 1 3 3. z a= 8 8.A a 111 1 €,��1 11b1 1 91 i a 8 �e 3 1 1 8 3 ■ 5 Y a 1 e 3 °a 3 a a 3 8 1 a la 111 ANIXTER INC 9900 SAM HOUSTON CENTER DR HOUSTON TX 77064 SEALED BID # 2013 -28 NETWORK CABLING PARTS BRAZOS COUNTY PURCHASING DEPARTMENT 200 S TEXAS AVENUE SUITE 352 BRYAN , TX 77803 OPENING DATE : JANUARY 8, 2013 2:00 PM SEALED BID # 2013 -28 NETWORK CABLING PARTS INVITATION TO BID 2013 -28 NETWORK CABLING PARTS BRAZOS COUNTY PURCHASING DEPARTMENT 200 S. Texas Avenue, Suite 352 Bid Request No. 2013 -28 Bryan, Texas 77803 Telephone (979) 361 -4291 Bids will be received, publicly opened and read aloud in the Brazos. County Purchasing Department, Brazos County Administration, 200 S. Texas Ave. Suite 352, Bryan, Texas, at 2:00 p.m. Tuesday, January 8, 2013. A. SCOPE OF BID Brazos County is seeking bids from vendors to provide cable and cabling parts to Brazos County beginning January 15, 2013 through January 14, 2014 per the .following tenns, conditions, specifications, and attachments. B. CONDITIONS OF BIDDING The following instructions apply to all bids and become a part of terms and conditions of any bid submitted to the Brazos County Purchasing Office, unless otherwise specified elsewhere in this bid request. All vendors are required to read and understand the Terms and Conditions, as set out in this document, and will be held responsible for having done so. 1. Definitions: In order to simplify the language throughout this bid, the following definitions shall apply: a. BRAZOS COUNTY - The government of Brazos County, Texas and its authorized representatives. b. BRAZOS COUNTY COMMISSIONERS - The elected officials of Brazos County, Texas given the authority to exercise ,such powers and jurisdiction of all county business as conferred by the State Constitution and Laws. c. CONTRACT -. An agreement between Brazos County and a Vendor to furnish supplies .and/or services over a designated period of time during which repeated purchases are made of the commodity specified. d. CONTRACTOR - The successful Vendor(s) of this bid request. e. COUNTY - Same as Brazos County. f. SUB- CONTRACTOR - Any vendor hired by the Vendor or vendor to furnish materials and services specified in this bid request. g. VENDOR = Same as Contractor. 2. • Upon acceptance and approval by the Commissioners' Court, this bid effects a working contract between Brazos County and the successful vendor for the period- designated. 3. Bids must be received by the Purchasing. Office prior to the time and date specified. The mere fact that the bid was dispatched will not be considered; it is the responsibility of the vendor to insure bid is received. • 4. Brazos County reserves the right to accept or reject in part or in whole, any bids submitted, and to waive any technicalities for the best interest of Brazos County. 5. Brazos County reserves the right to reject any bid that does not fully respond to each specified item. `� /7 Proposal Continuation Sheet BRAZOS COUNTY, TEXAS Proposal Request No. 2013 -28 Page 2 of 9 pages 6. Brazos County shall not be responsible for any verbal communication between any employee of Brazos County and any potential vendor. Only written specifications and written price quotations will be considered. 7. Vendor must sign Certification of Bid and include Vendor Identification Number or Social Security Number for the bid to be valid. 8. Should there be a change in ownership or management; the contract shall be canceled unless a mutual agreement is reached with the new owner or manager to continue the contract with its present provisions and prices. This contract is nontransferable by either party. 9. Brazos County may cancel this contract at any time for any reason, provided a thirty day written notice is given. 10. The bid award shall be based on, but not necessarily limited to, the following factors: a. Cost b. Special needs and requirements of Brazos County c. Delivery d. References e. Brazos County's experience with products bid f. Vendor's past performance record with Brazos County Brazos County must be confident that the needs of Brazos County can be met. Brazos County will evaluate and make the award to the bid that is determined to be the best value to the state based on the criteria listed above. Although the cost of products to be provided is an essential part of the Bid, Brazos County is not obligated to award a contract on the sole basis of cost, but will award to vendor considered to be the best value to Brazos County. The award will be made to one or multiple vendors based on whichever is in the best interest of Brazos County. Brazos County reserves the right to reject any or all proposals and to waive technicalities as may be considered for the best interest of Brazos County. Brazos County may award this contract in part or in whole due. 11. Although the cost of products to be provided is an essential part of the Bid, Brazos County is not obligated to award a contract on the sole basis of cost. 12. Acceptance of merchandise, work, and /or equipment provided shall be made by Brazos County at the sole discretion of the Commissioners Court when all terms and conditions of the contract and specifications have been met to its satisfaction, including the submission to Brazos County of any and all documentation as may be required. 13. Title and Risk of Loss of the goods shall not pass to Brazos County until Brazos County actually accepts and takes possession of the goods at the point or points of delivery. 14. This agreement shall be governed by the Uniform Commercial Code as adopted in the State of Texas as effective and in force on the date of this agreement. 15. Bids must be submitted on units of quantity specified. In the event of errors in extended prices the unit price shiall govern. Any suggested change in quantity on the part of the ;:' 7/ rg v� Proposal Continuation Sheet Proposal Request No. 2013 -28 BRAZOS COUNTY, TEXAS Page 3 of 9 pages vendor to secure better price or delivery is welcomed and may be given consideration provided that the vendor also bids on the quantity as specified. 16. Bids must specify the number of consecutive calendar days required to deliver the commodities under normal conditions. Failure to specify delivery time will be considered reason enough to cause the bid to be disregarded. Delivery time quoted will be given consideration in awarding orders. If delivery is not made within the specified delivery in the bid, the entire order or contract may be canceled. 17. Bids cannot be altered after receiving time. No bid may be withdrawn after opening time without acceptable reason and with the approval of the Purchasing Agent. 18. Bids must be submitted on this form and returned in an envelope with the Bid name and number on the front. Bids will not be considered if submitted by telephone, fax or any other means of rapid dispatch, nor will a bid be considered if submitted to any other person or department other than specifically instructed. 19. Bids must show full fine name, mailing address and telephone number and be manually signed by an authorized sales or quotation representative of the vendor. Firm name and authorized signature shall appear in each space provided. 20. In the event of a needed change in the specifications sent to the vendor, it is understood that all the foregoing terms shall apply to the addendum or addenda. 21. It is Brazos County's policy not to furnish bid results over the phone. Tabulation sheets will be posted on the Brazos County web site (www.co.brazos.tx.us, Purchasing, Bid Tabulations), and upon bid award by Commissioner's Court. 22. The term of this contract will be one year from date of award. Brazos County reserves the right to extend this contract for three additional years one year at a time upon mutual agreement of Brazos County and the successful Vendor. Renewals shall be subject to all terns, conditions, pricing, requirements and specifications as listed herein, unless noted and agreed to by both parties. 23. Successful vendor agrees to extend prices and terms to all entities who have entered or will enter into joint purchasing inter -local cooperation agreement(s) with Brazos County. C. SPECIAL PROVISIONS 1. Brazos County reserves the right to inspect the stock with advanced notice given to the owner(s) or manager before acceptance. Brazos County will not be responsible for buying any items of excessive stock upon termination of this contract. 2. Quantities indicated in the Bid are estimated based upon the available information. Brazos County reserves the right to increase or decrease the quantities by any amount deemed necessary to meet its needs without any adjustments in the bid price. 3. The Vendor and Brazos County, along with its several departments, shall determine a mutually agreeable delivery schedule. The proposed schedule may be changed. 4. All prices shall include freight. Deliveries will be F. O. B. Brazos County (INSIDE DELIVERY), Bryan, Texas, on regular working days of Brazos County, and between the hours of 8:00 A. M. and 4:30 P.M., Monday through Friday. /7e 2J ' Proposal Continuation Sheet Proposal Request No. 2013 -28 Page 4 of 9 pages BRAZOS COUNTY, TEXAS 5. If Vendor fails to deliver by the specified delivery date, and is unable to give acceptable reasons for the delay, Brazos County reserves the right to cancel that portion which the Vendor has failed. to deliver within the specified time and to purchase the item(s) elsewhere. 6. Any catalog, brand name or manufacture's reference used is considered to be purely. descriptive -= not.restrictive -- and is indicative of the type and quality of items Brazos County desires to purchase. Bids on similar items of like quality will be considered if noted on the Bid, with fully descriptive brochures enclosed. If a notation of substitution is not made, it is assumed the Vendor is bidding all items as specified. 8. All deliveries are to be made F.O.B. Brazos County IT Department,205 E 27`h St. Bryan, TX 77803 between -the hours 8:00 a:m. and 4:30 p.m. Monday through Friday, except on regularly observed state or federal holidays, unless otherwise requested by the County. 91 Quantities indicated in the Bid are estimated based upon the best available information. The County reserves the right to increase or decrease the quantities by any amount deemed necessary to meet its needs without any adjustment in the bid price. 10. Any catalog, brand name, or manufacturer's reference used is considered to be descriptive -- not restrictive -- and is indicative of the type and quality the County desires to purchase. 11. All items bid, supplies, equipment, etc. shall be new and in first class condition, including containers, suitable for shipment and storage, unless otherwise indicated in bid invitation. Manufacturer's standard new containers sufficiently durable to insure safe delivery and the construction and labeling of which shall allow ready acceptance by common carriers regularly engaged in interstate and intrastate commerce are required. All products shall not affect nor shall not have defects affecting serviceability such as rush spots, dents, weak scams, etc. 12. Upon award, if the agreement is canceled due to non - performance or upon expiration of the agreement, the company will be required to issue return authorization and /or credit to the County for all returned unopened cases of product. D. INSURANCE REQUIREMENTS 1. The Vendor shall, in addition, instruct his insurance agent or carrier to furnish Brazos County a Certificate of Insurance attesting to the issuance of the following policies affording coverage as required and listed in the following parts of this section. Please note that such Certificates of Insurance and any required bonds must be issued and then approved by the Brazos County Purchasing Department. The Certificate of Insurance must be approved by Brazos County prior to any delivery. 2. The Vendor shall furnish and keep in full force the following insurance during the term of this contract: a. Statutory coverage for both Workman's Compensation and Vendor's liability Insurance: b. General Liability with limits for bodily injuryy and for property damages of not less than 51,000;000 CSL. c. Comprehensive Automotive Liability With single limits of $500,000 for Bodily Injury and Property Damage Liability. Proposal Continuation Sheet BRAZOS COUNTY, TEXAS Proposal Request No. 2013 -28 Page 5 of 9 pages 3 All of the aforementioned policies and Certificates of Insurance should be issued immediately after the Vendor receives notification of award and prior to the notice to proceed. 4. The Vendor agrees to hold harmless Brazos County from any and all claims and liability due to the acts of the Vendor's employees and the operation of his equipment. The Vendor also agrees to hold harmless Brazos County from any and all expenses, including attorney fees, incurred by Brazos County in litigation or otherwise resisting such claims or liabilities as a result of the Vendor's employees' activities. Further, the Vendor agrees to protect, indemnify and hold harmless Brazos County from and against all claims, demands and causes of action of every kind and character brought by any employees of the Vendor against Brazos County due to personal injuries and /or death to such employee resulting from any alleged negligent act, by either commission or omission on the part of the Vendor or Brazos County. E. QUOTATIONS Commonly Used Parts Proposal Continuation Sheet BRAZOS COUNTY, TEXAS Proposal Request No. 2013 -28 Page 6 of 9 pages 100 ' Belden 24567915 Cat6 Plenum Data Cable 1000ft.box 288.00 • 6 Belden 639948 RG -6 plenum coaxial cable for.CATV 1000ft.box 624.00 5 .. Chatsworth 10250 -718 18"x9' Cable runway- ladder rack EA 86.50 Chatsworth 55053 -703 7'x 19" black aluminum relay rack EA 118.00 5 . Chatsworth 12730 -718 Rack to runway plate for 18" runway EA 31.00 5' • Chatsworth 11421-718 Wall angle support for 18" runway EA 22.00 • 1.1312 -71.8 Triangular support bracket for 18" runway EA 52.25 6 .Chatsworth Chatsworth 10595 -712 Rack to runway plate. for 12" runway EA 26.50 6 .Chatsworth 11421 -712, Wall angle support for 12" runway EA 19.00 10 Chatsworth 10250 -712' 12 "x9' Cable runway- ladder rack . EA 74.50 .5 Chatsworth 11961 -718 ' wall mount rack 36 "x 19 "x 18" EA 216.00. 1 Coming - 002E58 -31 331 -24 SM Two fiber zipcord plenum cable 500' spool .20 ft 1 - Corning 002K58-31341-2.4 62.5/125 Two fiber zi'pcord plenum cable 500' spool .03 ft 'Corning '. 002S58- 31380 -24 - : 50/125 Two fiber zipcord plenum cable 500' spool .50 ft ti Chatsworth 10622 -010, groundingbusbar EA 93.00 30 : Corning FAN- BT25 -12 25" 12 fiber fan -out kit EA 14.25 2000. • Corning 024EU4- T4101D20 • 24 strand 8.3/125 SM'Altos OSP cable FT .36 ft 2000 Corning 024TU4- T4180D20 24 strand 50/125 MM Altos OSP cable FT 3.95 ft 100 Corning 95- 101 =41 -SP SC 62.5/125 MM connector EA 3.75 • •100 Corning 95-20.1-41-SP SC 8.3/125 SM connector EA 7.05 2' Corning 1101045 -01 Epoxy /primer /injector kit EA 50.50 10 Corning 2104072 -01 .White lapping film EA 80.00 10' Corning 2104004 -01 .Grey lapping film EA No bid • 100 Corning 95- 000 -40 .Unicam SC MM termination EA 8.75 100 Corning 95- 200 -41 Unicam SC SM termination EA 13.72 100 Panduit . FSCMC5BL SC Opticam 50/125 MM termination EA 12.00 100 Panduit • FSCMC6BL SC Opticam 62.5/125 MM termination EA 12.00 100 . Panduit FSCSCBU SC Opticam SM termination EA 13.50 100 Loctite 7649 Primer for epoxy polish connectors. EA 11.50 100 Loctite 680 Adhesive for epoxy polish connectors EA 14.00 • Corning 2104254 -01 Fiber cleaning cassette for SC, ST; and LC EA 236.00 .100 100 Panduit FLCSMC5BLY LC Opticam 50/125 MM termination EA 12.25 100 Panduit FLCSMC6BLY LC Opticam .62.5 /125 MM termination EA - 12.25 100 Panduit FLCSSCBUY LC Opticam SM termination EA 13.00. 10 Panduit FMCBT2BL -X 2.0MM boots for fiber connectors bag of 10 1.80 3 . Erico 611255 5' copper 1/2" grounding rod EA 7.20 6 CATV F- connectors crimp style:for RG -6 cable bag of 50 No bid 500 Panduit CJ6X88TGBU Cat6a jacks -blue EA 10.35 '1000 Panduit CJ688TGBU ' Cat& jacks -blue EA .6.15 200 Panduit CJ688TGOR Cat6. jacks - orange EA 6.15 36 Panduit CMFBL, CATV inserts -black EA 3.55 36 Panduit CMFWH CATV inserts -white EA 3.55 100 Panduit CFPE6WH 6 -port faceplates- white. EA 1.72 '100 Panduit CFPE4WH . 4 -port faceplates-white EA 1.50 30 Panduit CFI064IG 4 -port floor frame -gray EA 1.50. 72 Panduit CFFPL4BL 4 -port furniture faceplates EA 1.50 20 Panduit CPPL48WBL ' 48 -port Patch Panels EA 37.00 20 Panduit CPPA72FMWBLY 72 -port Patch Panels EA _100.00 36 Panduit CMBWH -X. blank port . insert- white bag of 10 1.55 24 Panduit CMBBL -X • blank;port insert-black bag of 10 1.80 20 .Panduit WMPFI E Horiz. wire manager -2RU front only _ EA 38.00' Proposal Continuation Sheet BRAZOS COUNTY, TEXAS Proposal Request No. 2013 -28 Page 7 of 9 pages 10 10 3 6 Panduit Panduit 6 6 WMPV45E Vert. wire manager -7'h, 4 "w front and rear WMPV22E Vert. wire manager -22 RMU front and rear Panduit 6 Panduit WMPVCBE center mount kit for vert wire mgt JP2W -L20 J -hooks w/ ceiling wire clip Panduit JP2WP -L20 J -hooks w/ wall mount bracket EA EA 152.00 EA 85.25 50/box 50/box 7.00 75.00 75.00 Panduit 6 20 20 3 CICZC2X2 Zone cabling box 2'X2' Panduit GPKBW144 Cat6 110 punchdown block with legs kit Panduit P1 10KB 1004 Cat5e 110 punchdown block with legs kit EA EA Panduit Panduit 2 JBX3510WH -A Panduit 20 3 300 300 Jetline LD10WH8 -A FWME8 PL232B Single gang surface mount junction box -white 8' Latching raceway- white EA 1101.00 EA 52.50 29.25 3.50 wall mount fiber enclosure EA EA 6500' 2001b tensile strength pull string in a bucket Panduit Panduit 900 900 Panduit PLT4S-C 14" cable ties PLT3S -C702Y Panduit 100 Panduit UTPSP3BUY Panduit 300 6 l Panduit Panduit halar cable ties 11.6 in -100 count EA 16.00 132.00 Pkg/100 Pkg/100 Cat6 3ft patch cable -blue UTPSP5BUY UTPSP7BUY Cat6 5ft patch cable -blue Cat6 7ft patch cable -blue EA 31.00 30.50 1 67.00 EA UTPSP 1 OBUY Cat6 10ft patch cable -blue 5.50 EA EA UTPSP2OBUY Panduit 36 600 48 Siemon Spec. Tech. UTPSP7 Cat6 20ft patch cable -blue Cat6 7ft patch cable- off -white CIPOR -C Telephone icon for TX jacks EA EA 6.00 6.50 7.20 Pkg/100 FT- CKIT -L2 Panduit FS200 Anaerobic consumables kit for fiber termination 2" wall penetration w/ firestop putty EA 9.25 7.50 EA {6G- 0601 -02} CX225 -56- 6 gauge grounding cable #4 co.•er groundin: lu: screw -dwn NO CRIMP 1 9 1 Brother Brother 3 2 2 1 1 Fluke PT -1400 TZ -221 Fluke Greenlee Ideal FT120 FT525 Tools FT 8.00 261.00 28.75 EA .44 No bid Label printer Black On White label Tape, 3/8" x 26.2' EA EA Fiberviewer Microscope 200x with safety filter Fiberinspector mini and cleaning kit 438 -2X Crain Ent. 1 1 Greenlee Greenlee 33 -750 90520 45655 Greenlee Greenlee 25' fishtape w/ crank handle 98.00 EA RJ- 45 /RJ -11 Crimper /stripper set EA EA 9.75 362.00 1584.00 EA 22' Gopher Pole Fiber Optic hand tools kit EA 34757 1/2" - 2" knockout kit 10.75 109.50 EA 02815 2 -1/2" - 4" knockout kit 35884 Kwik Stepper step bit kit EA EA EA 140.00 835.00 285.00 989.00 132.00 F. REFERENCES Vendors shall provide a list of at least three (3) references, where work comparable t should quality l i and scope to that specified has been performed within the past five (5) years. This v Proposal Continuation Sheet Proposal Request No. 2013 -28 BRAZOS COUNTY, TEXAS Page 8 of 9 pages the names, phone number and email of the company /entity for which the prior work was performed to contact these references. A negative reference may be grounds for disqualification of bid. {Anixter Inc would like to submit a material only bid we are a Distributor not a Contractor } Company/Entity: Electralink Contact: Dale Pearson Phone: 281- 350 -6096 Email: dpearson @electralink.com Company /Entity: Network Cabling Services Contact: Ryan King Phone: 281- 484 -1777 Email: ryank @networkcablingservices.com Company /Entity: Pfeiffer & Son Contact : Charlie Pfeiffer Phone: 281- 471 -4222 Email: cpfeiffer @pfeifferandson.com r i /7 V Proposal Continuation Sheet BRAZOS COUNTY, TEXAS Proposal Request No. 2013 -28 Page 9 of 9 pages INVITATION TO BID 2013 -28 NETWORK CABLING PARTS G. CERTIFICATION OF BID The undersigned affirms that they are duly authorized to execute this contract, that this bid has not been prepared in collusion with any other vendor, and that the contents of this bid have not been communicated to any other vendor prior to the official opening of this bid. SIGNED BY: TYPED NAME: Jay Craig TITLE: Inside Sales Director COMPANY NAME: Anixter Inc PHONE: 281- 894 -3600 MAILING ADDRESS: 9900 Sam Houston Center Dr Ste 200 Houston TX 77064 EMAIL ADDRESS: jay.craig @anixter.com VENDOR IDENTIFICATION NUMBER: 36- 2361285 CORPORATE SEAL IF SUBMITTED BY A CORPORATION END OF BID REQUEST NO. 2013 -28 ***************************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** By signing below, Brazos County agrees that this bid, 2013 -28, will be awarded to the vendor whose name appears above and both parties agree to the terms and conditions contained herein. By: Brazos County Commissioner's Court Date 1/161/ 3 Attest: Brazos County Clerk Graybar Electric 1 en Cost ° 80A 1 n Ob4 i $405.05 $113.43 $149.65 $104.40 $246.50 $150.54 $109.44 $708.30 $158.00 $256.00 8 N laa $724.00 $8,582.00 $400.00 $753.00 8 8 O $370.30 $923.00 - 31,131.00 $1,285.00 M88 oO N W 8 8 N W 8 8 N 6 6 $23.00 $31.32 $159.00 $5,150.00 $6,660.00 $1,332.00 I$134.28 I $133.92 8 0 C n 8 O � /ea Na M 6a O NO 64�NStN0� 80,2 f00 O M64. 8888-8 p O O 64 pp N 64 Na64 Mg 822? MMMM1 N M MW88 MM8p ,-,- 646464M6446464M N .TOOO ? N N p a p p 88P.2 (V O pp C MAMM, M 64M64 N Austin Ribbon & J xten Cost 35231.00 �p OCCl I � V 0 O aG 280.95 171.48 124.68 807.10 • N 157.89 263.16 607.32 458.40 757.89 8526.32 40421.00 76000.00 ° O O 957.90 948.00 88 O 1127.00 1281.00 p O p N 25363.00 1198.00 1198.00 1291.00 20.40 22.77 2.28 5140.00 7270.00 1454.00 144.72 114.12 p O , o V C e7 N iA M M (OMN M (p (D 43 CO IV I(7 m N M MM N, l+I N 19M 0p V7 W N IAIAIA ao I� n O p N 00 WWMN to WMWNWON O N tV M ,,N IRMM W, h M N t0 N N O f9I- 8��pp 00 M N O r (O (fI N 5 U) 1.1Ad) (pA 114) Mpfpp N01 00 M I� o (I7 N. o 0f M W NIA N -- IA4 N OD OV VifAfAfAN ee�r{I��(0pp N O O7 I� N (O 01 m N 64/4 1A M 040,.... W M OONN 0 N N N O O r r W M M CO M IA Nti O, MM N 64 Exten e Cost $3,744.00 I pM (A 888N8888N co 1AM .-OO 00000— pppp o. pp1A sr Qp OoQ A 0088888, 1L1 O IA pMpp ffl LL((�� aa�� fAW Bp 888 ��NMn4MM pp �+ 8 pppp p 8 f� fOA $1,372.00 $1,200.00 p p $8 8N N fh MIA $1,150.00 f $1,400.00 1 I$23,600.00 31,225.00 p p 8888p NSO(O Nf7O MM p 8 to N e.1- M M IA M $6,150.00 51,230.00 p 888 N N1t+ 6,00 O !' c O R (O 1AO `-! , M64 O O N N S N (O O S T< ...w. N co. OM O (!1 p O /R W 8 N 61 7 e'I m O 0 2 r� 1A M!rA I(1 O O pOp Mz0 n MIA n O M N a O S N, M S O ,r apM 8�p N M fV N O N M aO N ;G A a O Z 646'Mp)M 10 41 2 V 14 n . �M xten e Cost $27,195.00 $467.25 $131.25 per.. X88 c0 N 6464 $273.00 $176.40 $122.82 $777.00 $1,181.25 $275.00 $375.00 $475.00 p.M tf18 C Mww3Sp pM 8 888 c0 N (0 M $109.20 $829.50 5441.00 $892.00 88 MV N w $1,223.00 $1,475.00 88888 O OI pMM O t'7 Ti pMM p88 f7 V $26.20 $9.45 $162.00 $5,510.00 88 O N - I$139.32 $139.32 8 o a 64 Unit Cost T tlN9 m �Ipp M.64 N 333.60 $25.20 5or..Q !qj OiOr ^ W.. $236.25 $275.00 88m �MeOpf . tD IA M m5Nc088,c2gc+SO ar �p ��M fA �7 p04 1A as Vi�M �wf �N 64 $12.23 $14.75 pw011.ww 2(2NOOB 07N M/A wm6,:- c4A333 $2.62 $3.15 $27.00 fV, (� 64 CQf P m O Extended-I Cost 8 8 M e8.e�8(� (O th 64 $181.50 I $126.50 8'8288888°8888 N.NmN I� 6464 M ryNl� 6464.. N) 00 Q _�817r w (O�N O gar.; $114.40 $89.15 $89.15 5995.50 $1,595.00 $1,236.40 4P.S88e Mg��i2M N? 646464646464 N(+1 �Nj ('1 $1,313.40 $1,414.60 $21.34 $23.79 $53.88 $5,522.00 $7,970.00 $638.00 $151.27 $151.27 8 M) Unit Cost I 88g8 a M O _g W 64 N M M p n ON pp 9 M $22.00 $84.37 N O QN M M $275.00 I $286.00 5 0 O r- 64 M $0.41 $4.30 $4.24 $7.98 N 04 : pp g MM 0, 8 m 0 Cj M 8 8 r N M 64 8 8 N V 64 64 6; N m 64 9 Q 2 M u N $13.13 514.15 $2.13 $7.93 $8.98 a lm i p fM M N p a s m M a O 7 E O0 U Extended Cost 8 Nf C M 8 (�0pp 0 h $414.25 $166.05 $153.25 -I $106.75 $252.25 $153.90 $111.90 $725.00 g 1 � O M < • O 8880888888888 m O 0 0 2 8 864 0 8 g M 8 8 OaN (M M M 888888 p N pr, N M $24,330.00 51,225.00 8 8 N N 8 0 8 06 M 64 $5,255.00 $7,430.00 $1,492.60 $129.24 $129.24 8 N 64 ig w 828. (7 18'x9' Cable runway- ladder rack EA $82.85 7'x196" black aluminum relay rack EA $166.05 Rack to runway plate for 18" runway . EA $30.85 Wall angle support for 18" runway EA $21.35 Triangular support bracket for 18" runway l EA $50.45 Rack to runway plate for 12" runway EA 525.65 Wall angle support for 12" runway I EA $18.65 12 "x9' Cable runway- ladder rack I EA $72.50 wall mount rack 36 "x19"x18" EA $214.50 SM Two fiber zipcord plenum cable 1 500' spool $95,00 62.5/125 Two fiber zipcord plenum cable 500' spool $150.00 50/125 Two fiber zipcord plenum cable 1500' spool 5265.00 grounding busbar EA 590.90 25" 12 fiber fan-out kit I EA $14.50 24 strand 8.3/125 SM Altos OSP cable FT $686.00 24 strand 50/125 MM Altos OSP cable F t $8,695.00 SC 62.5/125 MM connector EA $3.79 CSC 8.3/125 SM connector EA $7.10 Epoxy /primerfinjector kit I EA $50.20 White lapping film EA $1.59 Grey lapping film EA 535.90 Unicam SC MM termination EA $8.70 Unicam SC SM termination EA $13.92 SC Opticam 50/125 MM termination I EA $12.25 SC Opticam 62.5/125 MM termination I EA $12.25 SC Opticam SM termination EA $13.09 Primer for epoxy polish connectors 1 EA $11.75 hesive for epoxy polish connectors EA $13.75 Fiber cleaning cassette for SC, ST, and L EA $243.30 LC Opticam 50 /125 MM termination J EA 512.25 LC Opticam 62.5/125 MM termination 1 EA $12.25 LC Opticam SM termination EA j $13.20 2.0MM boots for fiber connectors bag oil 0 $1.88 5' copper 1/2" grounding rod EA $8.80 CATV F- connectors crimp style for RG-6 c bag of 50 $25.00 Cat6a jacks -blue EA $10.51 Cat6 jacks -blue EA $7.43 Cat6 jacks-orange EA $7.46 CATV inserts -black 1 EA $3.59 i N CA inserts -white EA $3.59 J 6-• • fa•= •lates -white NM= $1.75 S 8 ommon y Ise• 'arts Cat6 Plenum Data Cable RG-6 plenum coaxial cable for CATV 24587915 I m 10250 -718 55053 -703 12730 -718 11421 -718 11312 -718 10595 -712 N p 11961 -718 002E58- 31331 -24 Y Y A ”' W $ g . e 0 m r4EW4- 7410102( 4CW4- T4131D2( .. M COW c R a m 1101045 -01 2104072 -01 2104004 -01 95-000-40 95- 200-41 FSCMC5BL FSCMCBBL FSCSCBU n$ 2104254 -01 FLCSMC5BLY FLCSMCBBLY FLCSSCBUY FMC8T2BL -X 611255 CJ6X88TGSU CJ888TGBU CJ688TGOR CMFBL CMFWH LL V Manufacture Belden I Belden Chatsworth Chatsworth Chatsworth Chatsworth Chatsworth Chatsworth Chatsworth Chatsworth Chatsworth Coming 0)_•. •EE0000 c�8.c000 €000 Coming Coming Coming Corning Corning Cornin• C 7 04 c�a Panduit Panduit Loctite Loctite Coming Panduit 55- mm (04(964 aaa .q( 555'55 444m aaaa12.1 mm 1 Panduit J 8 oo—o ooc o,2 0--- o5 §$88N008888§888880M(o NN'-'- .i § §8; 88 88822 ,irsioril �� °o, w a 543.20 $700.00 51,644.00 $833.80 $21.57 I $450.00 888i8cg �gIA69 $428.73 $70.00 $457.60 8401.58 8888 wwTn °�i $1,025.00 $2,127.00 $47.46 $271.78 $1,081.08 $277.92 cQi r-..,-----. w r69a ` $5,429.25 _ $24.10 I c4,°v,) ww $856.66 $325.21 $923.16 _ $145.23 r) pp C2W22 W 1A pppp ��pp O 193 eQT pppp V OG I� CV o) w 19 8 N w CO eA �p 8,T888 �GC g. M p r• r> r C9 Q 1A 8§aN ow r O to $3.82 $2.00 0)828ONOmco M vLr�N tl! pp �p CV Ch IA c7WWww pp p� t` O 1: w L$7.91 $271.78 fp opp C� 19 yM9f; Coor� r-. M O i- O o.-u N. QO 69 Lo W IA $856.66 $325.21 .-N �V M f9 171.00 43.50 1 WW22428 p 22428 ��p a0 p l00 n N N p C O h 1667.60 845.70 21.81 10.98 pmp Q)NN M <O V1 256.68 118.14 p 8COO CMO f0 lh 364.17 1 57.18 p �p 0p0 �8 S V CO LO p p X80888 R 2 CO 0) p p N m V tO h 1032.00 2142.00 42.84 275.35 1089.36 300.00 HOC O Ao O M 5298.99 23.20 230.28 147.60 879.49 300.00 C� $275,770.49 . 4J N. V Mtl9 N o) o) CO f7 V! CO Q Q O N FA 09 O N NrN O LO ui CO r O (D 19 N N 0 C n 1A U9 C7 N CO CO CD W M rn b9 co co N CO N !P �C9 OCO00O 00 e9 co co N N N ww N CV N f�) aD CA c0 2 �p Vf 1A Oco o 19M N O o l919 w .V- µ0 C7NO I� Ln I� Ny O Cpl (R O to Cp O 07 ,p p Z V' O pp O) ww L+� p c'f CO f0 �p �;; M T ` 1� ,4 w N,2 O) I��p N Or lA ap l`7 T C9 V! $108.00 I $740.00 8 69 $43.20 $760.00 $1,520.00 $852.50 $21.00 $450.00 . p OO 3 D 8 p Ln ^ 2 8888888 Q a N s O s o IA IA $5,850.00 $6,480.00 N N O $87.75 $362.00 L$4,752.00 $21.50 8888 Ch 5.-- $989.00 $132.00 mV Q W 888$N8 �� Ulp�� Nn m co O N0O N6� N�M co W O D � b NOS8SN W 49 V CFI IA Rb9Z � CO oO8888 U9 �/AM 8 CV VI §0 8,2888038 a a � S OO + a W g � ( W p g $ N N4 o 3 A O �� CV � ° W �p CO W o p A m W C9N p °D O W C7 $SZ 8 SCW O p $2,124.00 82,295.00 $7,452.00 $8,172.00 $1,186.00 82,484.00 $94.50 $261.45 8C� p h ' X p NO a NCD CB 4!H r•co , Vi W $241.50 $187.95 $845.25 $299.25 $854.70 $135.45 Ln N N f9 O IA $1.94 $47.25 I w M 6N9 � 49 69 � $103.95 $939.75 Cp � N') CA CC V $32.55 $166.95 LC7 � � pp 01AD W Cp 1A $15.75 $261.45 p IA S 19 Cp 19 $11.47 $418.95 Npp I� IA $120.75 $187.95 $845.25 $299.25 $56.67 $52.47 p p 88 N: Lri CD CO !Ap $2,134.00 $77.22 GOD L9� $1,828.75 $935.00 523.92 $528.00 p 0[O" Csi C7 �� $358.05 $196.15 °c OV �1p9 L(QQ)�S W �WIA p LW $1,980.00 $2,145.00 p p �88S8, W Ur9 p p f9h �p N� W 5432.00 $112.20 p &O I$5,166.00 $24.31 NNL�Cp�pOQj(mQp�pop.�- 42 (p iaad! $149,875.86 $0.57 $1.75 m^ p CC� N , NN $2.15 $38.94 5182.88 593.50 g �� g N� $59.68 $32.69 $4.07 $17.27 $157.52 $35.20 $31.08 $173.80 O COW tl^4 O p�p CIA 8. O y9� LA LC) OM NIaYi 0 csi co • $9.00 Tools $112.20 $10.72 $407.00 $1,722.00 $12.16 N re- 69 $856.66 $304.89 p�p eLO- M L6 aO r N M GO N Q 6g0 9 9 N nCD W D D 3 r aN 9 N tQ o $22.35 $9.78 cri E, U W $277.20 $176.88 573.80 $321.80 P OH 0 ((G0tlpp O M $1,878.00 $2,031.00 0 o CCLN n pp W $1,055.00 $2,190.00 $47.52 $249.95 $1,008.00 5372.00 T N M 9 uO p V! Vn $4,905.15 $21.26 O8 H 6-9 0N p0O CpGp O 9 M $814.55 $128.15 r v aaaa9a- 0 m Ni m r Ni W nW a aaD 0 R N? I H wrN O M p �N0 O) p Y C N19 p Wh II�� MO �28y,@ ^W W CN 9 pp NtoWO p N a�y 9 0 „OD 0C O Hi 0 L( p7 �O •W IA /i 69 p 0 N W M 0 Q Q Q O O )x 88 o_ t 8 a E v a 0 Z 0 0 p U 4 -port faceplates -white 4 -port floor frame -gray 4 -port fumiture faceplates 48-port Patch Panels 72 -port Patch Panels blank port insert- white blank port insert-black Horiz. wire manager -2RU front only Vert. wire manager -7'h, 4 "w front and rear Vert. wire manager -22 RMU front and rea center mount kit for vert wire mgt J -hooks w/ ceiling wire clip J -hooks w/ wall mount bracket Zone cabling box 2'X2' Cat6 110 punchdown block with legs kit Cat5e 110 punchdown block with legs kit Single gang surface mount junction box - 8' Latching raceway - white 'wall mount fiber enclosure 16500' 2001b tensile strength pull string in a 14" cable ties halar cable ties 11.6 in -100 count Cat6 3ft patch cable -blue Cat6 5ft patch cable -blue Cat6 7ft patch cable -blue Cat6 10ft patch cable -blue Cat6 20ft patch cable -blue Cat6 7ft patch cable- off -white Telephone icon for TX jacks Anaerobic consumables kit for fiber termin 2" wall penetration w/ firestop putty 6 gauge grounding cable #4 co,• -r •roundi • lu• screw -dwn NO C Label printer Black On White label Tape, 3/8" x 26.2' Fiberviewer Microscope 200x with safety f Fiberinspector mini and cleaning kit 25' fishtape w/ crank handle RJ- 45/RJ -11 Crimper /stripper set 22 Gopher Pole Fiber Optic hand tools kit 1/2" - 2" knockout kit r-1/2" - 4" knockout kit wik Stepper step bit kit CFPE4WH CF106416 CFFPL4BL CPPL48WBL CPPA72FMWBLY CMBWH -X - - CMBBL -X WMPF1E WMPV45E WMPV22E ?,E a JP2WP -L20 CICZC2X2 GPKBW144 P110KB1004 JBX3510WH -A LD10WH8 -A FWMEB PL232B PLT4S -C PLT3S -C702Y UTPSP3BUY UTPSP5BUY _ UTPSP7BUY UTPSP1OBUY UTPSP2OBUY UTPSP7 CIPOR -C FT- CKrr -L2 ry ry ' 0 FT525 438-2X S n N Cn Panduit -anduit 0 0 I '0 CO CO as Panduit Panduit Panduit Panduit Panduit Panduit Panduit Panduit Panduit Panduit Panduit Panduit Panduit Panduit Panduit Jetline I as CI- Panduit Panduit Panduit Panduit Panduit Panduit C din N ~ co Brother Brother Fluke Fluke Greenlee I Ideal Crain Ent. d Z CD CD Greenlee Greenlee 88 C� NO 1� N Cp OCnN N NOOIa) Co CO Co CD f0 NNr)NN �t�7 SS C7 8Q Of OCO�8§a u,-� �D7 C7 NN s- v6L 1= 129 BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPARTMENT: Road & Bridge MEETING DATE: January 15, 2013 SUBJECT: Utility Permit — Verizon Communications Consider and take action on the Verizon Communications utility permit to install cable within and along the east right -of -way of Macey Road for 1,125' to provide additional service in area. Site is located in Precinct 2. SUBMITTED BY: . Salvato ght of Way Agent APPROVED BY: Sammy atalena Commissioner Precinct 2 This request is IZPPROVED / DENIED O by Commissioners' Court Duane Peters, County Judge DATE: 051/ 5 \o" X79 NOTIFICATION OF PROPOSED INSTALLATION AND /OR REPAIRS OF TELEPHONE FACILITIES AND DESIGNATING PLACEMENT OF UTILITY IN COUNTY RIGHT OF WAY TO: THE COUNTY ENGINEER OF BRAZOS COUNTY, TEXAS Comes now VERIZON SOUTHWEST [company name], hereinafter referred to as "Company" a TEXAS [state] Corporation, with authority to transact business in Texas, acting by and through its duly authorized representative, and hereby notifies the County Engineer of its intent to lay, construct, maintain, repair and/or operate a telephone facility under, over, across and/or along certain County Roads as shown on drawings and diagrams attached hereto and said location described as follows: Beginning at the Southeast of the intersection of Macey Road and Old Bundick Road, a 2" bore will be made Southwest under trees in the R..O.W. to maintain a 5 foot distance from the Northeast R.O.W a 50 pair 22 gauge copper wire is to be placed through the conduit the proceeding Southwest for 657 feet to a driveway here we will bore 40 feet and place 40 .feet of 2 inch P.V.C. the .proceed for 467 feet.5 feet off R.O.W. Bores and cable will be at a minimum depth of 36 ". The location and description of the proposed installation and appurtenances must be fully shown on detailed drawings attached to this Notification. The Company shall commence actual construction/work in good faith within 60 days from the date of said permit and shall complete said construction /work within 30 working days. (COMPANY MUST FILL IN). If such construction is not begun by the 60th day, Company will be required to provide a new notice. Company declares that prior to filing this application, it has ascertained the location of all existing utilities, both aerial and underground, and the filing of this application is prima facie evidence that the proposed installation will not conflict with any existing utility. A copy of this notice shall be kept at the job site any time work is being performed. In the event of deviation from this notice, the Brazos County Engineer's Office or its designated representative will be notified as soon as practicable.. Approval of County Engineer's Office may take as long as two weeks after complete application is received. • VVc `o 0,2-9e • Failure to notify the. County Engineer's Office within 24 hours of beginning construction shall constitute grounds for job shutdown. By signing below, I certify that I am authorized to represent the Company listed below, and that the Company agrees to the conditions/provisions included in this notification. VERIZON SOUTHWEST Company Name By: Brenda Vajdak Signature Title Supervisor-Network Engineer 301 Industrial Blvd., Bryan, Texas 77803 Address 979-821-4770 Phone Number Email Brenda.vajdakaverizon.com /7 ,277 ACCEPTANCE OF NOTIFICATION Brazos County offers no objection to the proposed location of the utility in the County right of way as shown by accompanying drawings and notice dated / • ZoI$ except as noted below: (Month/Day /Year) EXCEPTIONS: Note s County Engineer t7fri 7 W -J o: 1 xi ib el 4 i C. • II® , u, II � go 7. 4 II-2i V R N Y a N N oo�: M V V M li4 13 IN $ §8O8 -jyF .,bi$�$$o ° -R °n kR i ° b B n N 2. 2 V N $ p r w i — * sa °N §8e ^° O O O N - N _ N V§ N r IO N -s_ s:e 1 �i$ g gir .igini$isi+ " J * W 6 7 -J 1— E.= ei l GENERAL NOTES :pp u t2 51 g tge TCP(2 -1) -12 1 1 1 E ■ 1 s 110 IfCQS _____ ____eU „ =IOIY _ 03:311_ xE •x0J■0V 'u111. .001 .001 .0C 4•e 0G JOAO JOl nC S 11JON 'ulq_. .0t 0 15/1 001 Jp 11•e OS Jei • • • • JePIfO11S • -. JepineVS V0■ OS Je1W Jet 115 eSO! JO MO. OS 101 11 100 1001111 m 1• v. 0 0 =W' 6 au o l,1 cc w J O V) 0 N w J 1V_1 w Ce 0 N O 0 0 c O c N c O U • OW Mo - 10J00 .001 will I .0t V■s 0S JOAO JOl ■t l S 0e1 J0 11■11 as 1•4 • -MO InwlS • • • Joy 100V0 Jep 1 na1S Je0100VS (See notes 4 n 5) • t kus • • TCP (2 -10) w J O 2 N cc w w U 0 N cc 0 0 0 G 0 4- c N 0 .1 e7 0 0 O 0 5 t c > c 0 U nil Oil 0011 0014Ine.J eel:m.0 JO *HAM. ietJJO.AII JO/ JO 04050/91 JeVsO 04 pypOy e stagy le u010 - Jewli0 05 Jet i 11191 e11eOSeJ aV •0 0 10001 JMOOS1AlO e004.0* R1m JOl 1000 R1 9 0pe1e e1 IM110 110 JO 1C11OJJ00 ON _400 101400J4 OUJJee0IOU4 se0e1. OW 14 p10a.. O e1 OJACAJoye e1V1 /0 eon eau 143141010410 VoI /71 13114 13100 BRAZOS COUNTY ROADWAY SAFETY AND ROAD PRESERVATION STANDARDS FOR WORK CONDUCTED IN • BRAZOS COUNTY RIGHTS OF WAY A. General Requirements 1. Adequate drainage shall be maintained in ditches at all times. 2. Permittee will use best management practices ("BMP") (EPA and TCEQ both provide lists of examples of BMPs) to minimize erosion and sedimentation resulting from the proposed installation. 3. The permittee shall take precautions to avoid damage to property. All County Right of Way and property shall be restored to its original condition, as far as practical, in the•opinion of the County Engineer or appointed representative., 4. The construction and maintenance of such utility shall not interfere. with the property or rights of a prior occupant. 5. Permittee shall not interfere with other utilities located in the right of way. In the event damages occur, permittee will be liable to the County or other utilities running through the right of way. 6. County Engineer shall determine whether or not permittee's plans shall inconvenience the public. If it is • - -- determined that inconveniehce to the public exists, then the County Engineer will decide whether such project will be allowed or if an alternative exists so as not to inconvenience the public. B. Safety Requirements 1. Proper traffic control measures 'must be put in place prior to beginning work and remain in place during the duration of the job. All traffic control measures must follow the Texas Manual of Uniform Traffic Control Devices (TMUTCD). See Traffic Control Requirements below. 2. During construction, all safety regulations of the Texas Department of Transportation shall be observed. 3. Permittee must take such precautions and measures, including placing and displaying safety devices, as may be necessary, in order to safely conduct the public through the . project area. Company shall provide flagmen, signs, signals.or de'vices.necessary to provide complete safety to the public. 4. Adequate provisions must be made to cause minimum inconveniences,to traffic and adjacent.property owners. 5. No cable, conduit and/or pole.line shall be laid, constructed, maintained and/or repaired so as to constitute a danger or hazard of any kind to persons or vehicles using such road. Any poles placed in the Right of Way for future installation shall be placed at the back of the Right of Way. Exceptions may be approved by the County Engineer. C. Traffic Control Plan 1. A traffic control plan, pursuant to the TMUTCD or Engineered Traffic Control Plan must be provided for the following: a. Any construction (i.e. pit, excavation, hole) left open over night, requires specific nighttime traffic control measures pursuant to the TMUTCD; Vol ..._t7; pr 36 , b. If construction is within ten {l0) feet of the roadway; or c. Any work performed in the road right -of -way; 2. Plan must be attached to the permit and kept at the job site, any time work is being performed. 3. Plan must set forth the time of completion for the job. D. Design Standards 1. All overhead installations shall conform to clearance standards of the Texas Department of Transportation and the pole be placed in the designated area for power specified as set forth in the Texas Utilities Code, Section 181.045: 2. All pole installation (including lighting) shall be placed at the backside of the Right of Way to ensure safety to the public. Any pole placed in violation of this requirement will be required to be moved to the appropriate location at the company's expense. Exceptions may, be approved by the County Engineer. 3. All underground installations shall (these are minimum depths — utility may place deeper): a. be placed at a minimum depth of forty-eight (48) inches below the top of the pavement; b. be at least thirty-six (36) inches below ditch flow line when installation is within the area measured from top of bank to top of bank; c. be at least forty-eight (48) inches below ditch flow line if low pressure gas or petroleum lines. For high pressure gas and petroleum lines, see High Pressure Pipelines requirements listed below; d. not be closer than ten (10) feet from the edge of pavement. Exceptions may apply in rights of way of less than 60'. 4. Water Lines: All waterlines must be a minimum 36- inches below the ditch flow line and cased. Waterlines shall be cased if crossing under the roadway: 5. Utilities in all new developments that have 60 feet or greater of right of way shall be installed within designated locations based upon the type of utility. The locations shall be as follows: (measured from back of right -of -way). Power — 0 -2 feet, nominally 1' Phone — 2 -4 feet, nominally 3' Gas — 4 -6 feet, nominally 5' Cable — 6 -8 feet, nominally 7' 6. Utilities with less than 60 feet right -of -way in all new developments shall install the utility in a similar manner as referenced in No. 3 above, however, the County Engineer or its designated representative will . provide final approval of each utility location. 7. The.length of any trench to be opened in advance of the pipe, conduit or ducts may not be longer than 400' if left open over night or unattended. 8. Crossings under a county road shall: a. be bored or jacked. ABSOLUTELY NO OPEN CUTS WITHIN COUNTY ROAD PAVEMENT; b. be pressure grouted for the full length of the crossing if the annular space between pipe and casing and soil exceeds one (1) inch. Brazos County must be given 24 hours notice of pressure grouting operations and have the opportunity to have an inspector on site to observe pressure grouting operations; c. TxDOT Standard Specification Item 476 shall be followed for all boring, jacking, tunneling and joints. 9. Bore Pits a. no pits shall remain open longer than,2 days; b. all pits shall have proper traffic control measures in c. pits shall NOT be located within ten (10) feet from from the County Engineer or his representative; d. when pits are to remain open for more than 8 hours, • pile to prevent drainage problems; e. based upon soil conditions, the County Engineer or pavement integrity; f. based upon soil conditions, the County Engineer or further from the edge of road. place. See Traffic Control Plan listed above. the edge of pavement without prior approval due diligence will be used in protecting the spoil his representative may require shoring to protect his representative may require pits be placed 10. Any installation within ten (10) feet of edge of pavement shall meet the following: a. location must be approved by the County Engineer or his representative b. backfilled with cement stabilized material. c. based upon soil conditions, the County Engineer or his representative may require shoring to protect pavement integrity. d. All excess water and mud shall be removed from the trench prior to backfilling. Any backfill placed during a rainy period or at other times where excess water cannot be prevented from entering the trench will be considered TEMPORARY and shall be replaced with PERMANENT cement stabilized material as soon as weather permits; e. All disturbed base and pavement materials shall be removed and restored to the satisfaction of the County Engineer or his representatives. f. No side or lateral tamping to fill voids under the base and pavement materials is allowed. 11. Company must be careful to not jeopardize the slope or integrity of the shoulder of the road. In the event Company damages the slope, shoulder or any other portion of the right -of -way, Company will be responsible for repairing the damage and replacing the right -of -way to the condition it was prior to commencing construction. 12. Operation of construction and/or maintenance equipment on the traveled surface of any improved County road will not be permitted, except in an instance whereby the laying, construction, maintenance and/or repair of cables, conduits and/or pole lines cannot be accomplished by any other method and in this event all such equipment shall be of the ribber tire variety . Appropriate traffic control shall be provided meeting TMUTCD requirements. 13. In the event said construction and/or maintenance and /or repair requires Company to remove, cut or jeopardize any section of the road (asphalt, cement, road base, etc), Company will be required to provide a performance bond or letter of credit securing necessary repairs. Said bond amount will be determined by the County Engineer. 14. The applicant shall submit a letter of "No Objection" from the Army Corps of Engineers for all designated wetlands and environmentally sensitive lands. E. Emergency work 1. In the event Company is required to perform emergency services, that requires excavation in a County Right of Way, and unable to notify the County Engineer prior to conducting emergency repairs, Company shall notify County Engineer within 24 hours of beginning construction/repairs. This will allow the County Engineer and Road & Bridge Office an opportunity to inspect the site to ensure the integrity of the County Right of Way and traffic safety controls used. F Repairs to existing facilities 1. Maintenance and /or repair to existing cables, conduits, and/or pole lines which require disturbance of the soil, shall not be performed until plans describing such maintenance and/or repair have been approved by the County Engineer or designated representative and a permit has been obtained. G. Relocation of utilities: 1. When and if the County Engineer determines that it is necessary for the construction, repair, improvement, alteration or relocation of all or any portion of said, road, any or all poles, wires, pipes, cables or other facilities and appurtenances. authorized hereunder, shall be removed from said road, or reset or relocated thereon, as required by the County Engineer within a reasonable time as determined by the County Engineer and Utility Company, and at the expense of the Utility Company. H. High Pressure Pipelines 1. All utility Permits for high pressure pipelines (generally 60. PSI or greater), whether pertaining to controlled access or non - controlled access installations, should contain the following additional information in the description of the permit. - diameter -wall thickness - material specification - minimum yield strength - maximum operation pressure of the pipeline 2. With the exception of the maximum operation pressure of the pipeline, this information is to be supplied for both the carrier pipe and the casing. 3. Assurance must also be given that the installation material and design meet the minimum Federal Safety Standards for Liquid and Gas Pipe Lines. Assurance must be provided on company letterhead and signed by an authorized representative of the company. 4. Petroleum Pipelines: Type of Pipeline Encased Pipe Encased Pipe Non -Cased Pipe Non -Cased Pipe Depth (below deepest ditch grade) Less than 10' Greater than 10' Less than 10' Greater than 10' Special Requirements Must be covered with concrete pad at least 36 "deep No concrete pad required Must be covered with concrete pad at least.48 "deep No concrete pad required The Concrete pad shall be minimum of 3" thick and width shall be pipe diameter plus 18" minimum. 5. Under no circumstances will a pipeline be installed parallel to a County Road within the Right -of -Way. Transmission lines have been determined to be petroleum. pipelines (which includes natural gas lines) and shall not be parallel to a County Road. 6. Natural Gas Distribution is a line that serves the final customer. BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2012 -2013 BUDGET YEAR NO. 12/13 15.1 -15.6 On this the 15th day ofJanuary 20 ] 3 at a regular meeting of the Commissioners' Court, the following members were present: A. Duane Peters, County Judge, Presiding B. Lloyd Wassermann, Commissioner, Precinct 1 C. Sammy Catalena, Commissioner, Precinct 2 D. Kenny Mallard, Commissioner, Precinct 3 E. Irma Cauley, Commissioner, Precinct 4 F. Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on 15th day ofJanuary 2013 the Court heard and approved a budget amendment for the 2012 -2013 budget year for Brazos County, Texas; and WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 18 September 2012, the following amendment(s) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 15th day of January 2013. THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS. By: Duane Peters, County Judge Original: County Clerk's Office and Attached to the original budget Copies: County Auditor County Treasurer County Budget Officer Commissioners' Court Minutes BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 12/13 - 15:1 1!1512013 FUND DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 0100 30101100 61620000 CR Subscriptions & Publications 1,320.00 0100 30201100 61620000 DR Subscriptions & Publications 1,320.00 Constable Pct. 1 and Constable Pct. 2 Reallocation of funds to correct Department. Budget Amendment 2.5 that was approved on October 9, 2012, added funds to the wrong Division. • • bepartmerit`Approval �< BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 12/13 - 15.2 1 /15/2013 FUND DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 0100 11000500 51820000 CR Merit Pay 6,390.00 0100 11000100 53370000 DR Survivor Spouse Medical 6,300.00 0100 11000100 53380000 DR Survivor Spouse Dental 90.00 Non Departmental and Commissioner's Court Reallocation of funds to cover medicaland dental insurance for Bachmann's family for the remainder of FY 13. On August 13, 2012 Constable Bachmann was killed in the line of duty. As provided by Texas Government Code Sect 615.073 (c), the surviving spouse is entitled to purchase or continue to purchase health insurance coverage until the date the surviving spouse becomes eligible for federal Medicare benefits. This amendment is to provide funding for the County's portion of health insurance coverage. • BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 12/13 - 15..3 • 1/15/2013 FUND DIV ACCT. PROJ DR/CR ACCOUNT NAME Increase Decrease 4500 4500 63000500 63000500 65150000 CR Computer Maintenance 80211000 DR Computer Software 12,900.00 12,900.00 General Capital Improvement Fund Reallocation of funds to proper account to purchase; the Toughbook Arbitrator upgrade. BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 12/13 -15 -4 FUND DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 4500 63000500 67203000 CR Minor Computer Hardware 1,195.60 4500 63000500 80203000 CR Computer Hardware 3,663.60 4500 63000500 80205000 CR Computer Network Costs 1,350.80 4500 91300000 DR Transfer to General Fund 6,210.00 0100 49015000 CR Transfer from Capital Projects 6,210.00 0100 14000100 71020000 DR Computer Contracts 6,210.00 Capital Improvement and information Technology Reallocation of funds to proper account to purchase the Toughbook Arbitrator Agreement for the first year of operational costs to support the upgrade. The agreement will end on October 31, 2013 and will support all patrol cars in the Sheriff's Departments and all Constable Office's that have Arbitrator cameras. / 3 f 1 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 12/13 - 15.5 1 /15/2013 FUND DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 0100 36500100 60360000 CR Furniture 0100 36500100 67342000 DR Furniture 1,812.05 1,812.05 Brazos Center Reallocation of funds to proper account to purchase a reception desk for the front office. c 0 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 12/13 - 15.6 1/15/2013 FUND DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 0100 11001500 61130000 CR Contingency 2,900.00 0100 30201100 65950000 DR Vehicle Maintenance 2,900.00 General Fund Contingency and Constable Pct. #2 (Lampo) Reallocation of funds to cover expenditures for vehicle maintenance. von., /7 Z Pq . . PERSONNEL CHANGE OF. STATUS REQUESTS Commissioner.Court Date:.January.15, 2013 Department Submitting Information: Human Resources Purpose of Submissions: Consider and Take Action on Change Requests Department Submitting Requests) Building Maintenance Employee Request Applies To Marsh, Patricia Action Requested New Hire District Attorney Calvert, Ryan Promotion District Clerk . Knighton; Amber New Hire Snow, Melanie Transfer w /in Dept. Wilson, Victoria Transfer w /in Dept. Younts, Frieda Resignation Justice of the Peace 2 -2 Gonzalez, Melissa. Budget Change Approved in Commissioners' Court: Janua County.Judge's,or Commissioner's Signature: (This C,opy to be attached to minutes) • Vol HIV 3/ BRAZOS COUNTY EXPO 2012 -2013 SALES & MARKETING REPORT FIRST QUARTER - OCTOBER TO DECEMBER Duane Peters County Judge vol_ / 7�_ pg, .3/2 Brazos County Expo Quarterly Report First Quarter Data - October to December 2012 Sales Multi- Day /Out of County Events Hosted Stock Horse of Texas Show, October 4 -7 Greater Houston Quarter Horse Assn. Texas Two Step, October 12 -14 New Texas Transportation Institute Short Course, October 15 Texas Department of Transportation Fajita Fest, October 15 Brazos County Equestrian 4 -H Show, October 26 -27 Texas Special Olympics.Athlete Village, October 26 -27 Texas Quarter Horse Assn. Black Friday Barrel Race & Fall Classic, Nov. 23 -25 New District 9 4-H Southern "Classic Livestock Show, December 8-9 1. Contacts /Inquiries Number of Individuals /.Groups contacted - 81 Number of Events Booked - 14 • Pool and Spa Show, November 2012 • Polaris Fun Center Motorcycle Demo, November 2012 • •Brazos Valley Bowl Banquet, November 2012 • Delta Waterfowl. Banquet, December 2012 • Britt Rice Christmas Party, December 2012 • Brazos Valley COG Career Fair,.April 2013 • TAMU College of Science Olympiad, May 2013 • Governor's Cup Equestrian Jumper Show, April 2014 • Texas Jr. Brahman Association State Show, July 2014 • Wedding Receptions - 5 2. Current Leads • TAMU Health Science Center Disaster Day, March 2013 • Tuley Productions Team. Roping, April 2013 • TAMU Computer Science Banquet, April 2013 • Capital Farm Credit Conference, May 2013 • Reiterhof Dressage Horse Show, September 2013 • TEEX Water Expo, October 2013 • District 9 4-H Roundup, April 2014 • National Dexter Cattle.Show & Sale, June 2014. • Australian Shepherd Club of America National Show, November 2014 3. Retained Business 16 out of 31 events have rebooked: Other events are still pending dates. /7 __ Pr. 3/3 VI: M�f Marketing 1. Website Stats (October 1 to December 31, 20121 Visits and Visitors - 6,505 visits from 4;922 visitors in 629 cities New Visitors = 4,488. or 68.93% Returning Visitors - 2.017 or 31.01% Average # of Pages Viewed per Visit - 4.37 Total Page Views"- 28,396 • Average Time on. Site per Visit - 00:02:31, Location - Top 6 visitor cities and number of visits College Station -1,844 Houston - 1,894 Bryan - 697 New York City, NY - 419 Not set -.253 Austin -155 Bethesda;. MD - 109 Mobile - Top 5 devices and number of visits iPhone - 983 iPad -388 Motorola DroidX - 40 Not set -.37 Sony LT15i -'27 HTC Inspire= 22' Traffic Sources - How visitors find our website and number of visits #1 - Search (search engines Google, Yahoo, Bing, etc.) 3,610 or 55.50% #2 - Referring (other websites linking to ours) - 1,195• or 18.37% #3 - Direct (typing ,our url directly into their web browser) = 1,671 or 25.69% Content - Top 5 pages visited and number of views Home Page - 5,820 Calendar - 3,272 Facility -1,119 Albums- 854 Contact- 823 The following websites are updated: Twitter.com - Followers 1,098 Google Places - 6,1:98 impressions, 2,736 actions Community Calendars .Updated The Eagle:com Southwest Horse Trader BCS CVB lnsite KBTX Facebook KAGS Texas Country Reporter Texas Coop Magazine Texas Brazos Trail WTAW Best. Arenas Vol. 771 rc ; ✓ _. -,; ; .,c7'" •rte - 2. Social Media Profile Stats Facebook.corn - Likes 965 with a total of 422,695 friends of fans Facebook Reach (Statistics from Direct Page Analysis) Overall 438 USA 3 Mexico 1 Canada By City 151 Bryan /College Station 12 Houston 6 Dallas 6 Austin 5 Brenham 3. Advertising Full page Texas Meeting and Planners Guide (Winter Issue) Quarter page Brazos.Valley Bride (Spring Issue) Full Page Cowboy Sports News (December) Quarter Page Southwest Horse Trader (January) Half page CVB Visitors Guide 2013 FY 2013 Second Quarter Sales and Marketing Preview Multi- Day /Out of County Events to be held Monster Truck Spectacular, . January. 5 (KBTX and The Eagle coverage) Texas Mounted Shooters, February 23125 US Team Roping Championship, March 1 -3 Diamonds & Dirt .Barrel Horse Classic, March 11-18 Advertisina Full page Texas Meeting and Planners Guide (Spring Issue) Quarter page Southwest Horse Trader (January, March) Full page Cowboy Sports News (January) Quarter page Brazos Valley Bride (Spring issue) Facebook Advertisements Online ads for 2013 QuarterHorseNews.com Texas Meeting & Events DressageOnline Central Texas Dressage. SW Horse Trader Prospective Client Visits - we will be contacting prospective clients and making visits to work on new events coming. tb the Expo. 7 3 /F' '