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2012-12-11-10AM-REGULAR
BRAZOS COUNTY BRYAN,TEXAS NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON DECEMBER 11, 2012 AT 10:00 AM IN THE COMMISSIONERS COURTROOM OF THE COUNTY ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVE., SUITE 106, BRYAN, TX 77803 1. Invocation and Pledge of Allegiance - U.S. and Texas Flag - Chaplain G.H. Jones and Commissioner Wassermann 2. Call for Citizen input and/or concerns. Consider and take action on agenda items 3 - 21: 3. Request from the Information Technology Department for acceptance of the AiCMS and AiCS System Design Document for the Justice Software Protect. 4, Approval of Official Bond for Commissioner G. Kenny Mallard. Jr. 5. Reclassification for position in the District Attorney's Office effective January 1. 2013. • a. Increase Assistant District Attorney II, Class Code 0413, Postion 7, Group N/A. Steps N/A, Pay Code 013, Annual Salary $64,064.28 to Annual Salary of $75,000.18. 6. Approval of the Brazos County Capital Improvement Program for Fiscal Years 2013-2017. 7. Approval of Exception to Humana's Policy allowing dependents who turn 26 to continue their coverage through the end of their birth month 8. Agreement with Aagieland Humane Society for FY 2013. 9. Award Bid Contract 2013-16 Asphalts Oils and Emulsions as follows: • a. Cleavland Asphalts: Sections 1, 2, 3, 4, 7 and 8 • b. Ergon: Sections 5, 6, 7 and 8 Vol. ___1M Pg. I_ _._ 10 Reject all submitted quotes and re -solicit quotes for Contract 2013-23. Filters 11. Requisition #00040925 to S.C.R. Construction in the amount of $12,238.50 to have the Brazos Center parking lot repaired with crack seal. 12. Approval of change order to add $650.00 to PO# 13001259 for unanticipated surcharge on the previously approved purchase of a dump truck for Road and Bridge. This will make the total $79,291.00. 13. Request permission to enter private property owned by Janis Metcalf located on Ferrill Creek Road. Project will install splash pad and rip -rap material on private property to help eliminate erosion at roadway culvert. Work is beina done for the health. safety and welfare of the aeneral public. Site is located in Precinct 2. 14. Request permission to enter private property owned by Les Crenshaw located on Shirley Road. Protect will construct flat bottom channel on private property to re-establish drainage area. Dead trees will be removed and rip -rap material may be placed in and alone channel to control erosion. Area will be seeded with grass once work is complete. Work is beina done for the health. safety and welfare of the general public. Site is located in Precinct 2. 15. Consider and take action on the Wickson Creek S.U.D. utility permit to construct 1 1/2" road bore. This project will provide water service to customer at address 6 Lori Lane (Harvey Hillsides Subdivision). Site is located in Precinct 2. 16. Consider and take action on the Verizon Communications utility permit to construct 2" road bore. This project will provide telephone service to customer at address 9975 River Road. Site is located in Precinct 4. 17. Tax Refund Applications for the following: • a. John & Dianne Killough-overpayment-$66.17 18. Budget Amendments. Budget Amendments FY 11/12 56.1 thru 56.2. Budget Amendments FY 12/1311.1 thru 11.6. 19. Manual requisition to Hart Intercivic in the amount of $400,000 for the County Clerk to purchase ESlates and JBC's for the votina equipment. 20. Personnel Change of Status. Personnel Action Forms 21. Payment of Claims. 22. Acknowledgement of Monthly Reports submitted in November 2012. 23. Sheriffs report on inmate population. 24. Announcement of interest items and possible future agenda topics. 25. Call for Citizen input and/or concerns. 26. Adjourn. Vol. /73 Pg. — PUBLIC COMMENTS Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four minutes per person. Persons are invited to submit comments in writing on the agenda items and/or attend and make comment at the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas Constitution. As a Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in attendance at any Regular, Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to, and/or addressing the Court; in participating in public discussions before the Court; and in all actions in the presence of the Court. Those members of the public who are inappropriately attired and/or who do not conduct themselves in an orderly and appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and/or continued disruption of the meeting may result in a Contempt of Court Citation. It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or group. Neither is it the intention of the Court to allow a member (or members) of the public to insult the honesty and/or integrity of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively. Accordingly, profane, insulting or threatening language directed toward the Court and/or any person in the Court's presence and/or racial, ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following sanctions: 1. cancellation of a speaker's time; 2. removal from the Commissioners Court; 3. a Contempt Citation; and/or 4. such other and/or criminal sanctions as may be authorized under the Constitution, Statutes and Codes of the State of Texas. The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However, responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County Judge and/or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite existing policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act ? 551.042. INVOCATION Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Court. The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave., Suite 106, Bryan, TX 77803 is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two working days before the meeting. To make arrangements, please call (979) 361-4102. Vol. /7✓ Pg. � — BRAZOS COUNTY BRYAN,TEXAS MINUTES December 11, 2012 BRAZOS COUNTY COMMISSIONERS COURT REGULAR MEETING Signature Paae.pdf J File Stamped Aaenda.pdf ` J Sian in sheet.pdf A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Administration Building, 200 South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday, December 11, 2012 with the following members of the Court present: Duane Peters, County Judge, Presiding; Lloyd Wassermann, Commissioner of Precinct 1; Sammy Catalena, Commissioner of Precinct 2; Kenny Mallard, Commissioner of Precinct 3; Irma Cauley, Commissioner of Precinct 4; Karen McQueen, County Clerk. The attached sheets contain the names of the citizens and officials that were in attendance. 1. Invocation and Pledge of Allegiance - U.S. and Texas Flag - Chaplain G.H. Jones and Commissioner Wassermann 2. Call for Citizen input and/or concerns. There was no citizen input. Consider and take action on agenda items 3 - 21: Vol. /23 pg. 3. Request from the Information Technology Department for acceptance of the AiCMS and AiCS System Design Document for the Justice Software Project. ID Item 3.pdf Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 5-0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann . 4. Approval of Official Bond for Commissioner G. Kenny Mallard, Jr. 19 Item 4.Ddf Motion: Approve , Moved by County Judge Duane Peters, Seconded by Commissioner LLoyd Wassermann. Passed. 5-0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann . 5. Reclassification for position in the District Attorney's Office effective January 1, 2013. • a. Increase Assistant District Attorney II, Class Code 0413, Position 7, Group N/A, Steps N/A, Pay Code 013, Annual Salary $64,064.28 to Annual Salary of $75,000.18. Motion: Remove , Moved by County Judge Duane Peters, Seconded by Commissioner Kenny Mallard. Passed. 5-0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann . 6. Approval of the Brazos County Capital Improvement Program for Fiscal Years 2013- 2017. Item 6 Aoproval.odf ID Item 6 - CPIC Proaram.odf Motion: Approve , Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Sammy Catalena. Passed. 5-0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann . 7. Approval of Exception to Humana's Policy allowing dependents who turn 26 to continue their coverage through the end of their birth month Item 7.Ddf This becomes effective as of November 30, 2012. Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 5-0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann . 8. Agreement with Aggieland Humane Society for FY 2013. Motion: Table , Moved by Commissioner Kenny Mallard, Seconded by Commissioner Sammy Catalena. Passed. 5-0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann . 9. Award Bid Contract 2013-16 Asphalts Oils and Emulsions as follows: Item 9.odf • a. Cleavland Asphalts: Sections 1, 2, 3, 4, 7 and 8 • b. Ergon: Sections 5, 6, 7 and 8 A copy of the bid tabulation is attached. Motion: Approve , Moved by Commissioner LLoyd Wassermann, Seconded by Vol. /73 Pg. Commissioner Irma Cauley. Passed. 5-0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann . 10. Reject all submitted quotes and re -solicit quotes for Contract 2013-23, Filters 2) Item 10.pdf The Court rejected all submitted quotes and will re -solicit quotes for Contract 2013-23 Filters. Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 5-0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann . 11. Requisition #00040925 to S.C.R. Construction in the amount of $12,238.50 to have the Brazos Center parking lot repaired with crack seal. ID Item 11.pdf Motion: Approve , Moved by Commissioner Sammy Catalena, Seconded by Commissioner LLoyd Wassermann. Passed. 5-0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann . 12. Approval of change order to add $650.00 to PO# 13001259 for unanticipated surcharge on the previously approved purchase of a dump truck for Road and Bridge. This will make the total $79,291.00. 10 Item 12.Ddf Motion: Approve , Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Irma Cauley. Passed. 5-0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann . 13. Request permission to enter private property owned by Janis Metcalf located on Ferrill Creek Road. Project will install splash pad and rip -rap material on private property to help eliminate erosion at roadway culvert. Work is being done for the health, safety and welfare of the general public. Site is located in Precinct 2. 10 Item 13.Ddf Motion: Approve , Moved by Commissioner Sammy Catalena, Seconded by Commissioner LLoyd Wassermann. Passed. 5-0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann . 14. Request permission to enter private property owned by Les Crenshaw located on Shirley Road. Project will construct flat bottom channel on private property to re-establish drainage area. Dead trees will be removed and rip -rap material may be placed in and along channel to control erosion. Area will be seeded with grass once work is complete. Work is being done for the health, safety and welfare of the general public. Site is located in Precinct 2. 121 Item 14.pdf Motion: Approve , Moved by Commissioner Sammy Catalena, Seconded by Commissioner Irma Cauley. Passed. 5-0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann . 15. Consider and take action on the Wickson Creek S.U.D. utility permit to construct 1 1/2" road bore. This project will provide water service to customer at address 6 Lori Lane (Harvey Hillsides Subdivision). Site is located in Precinct 2. Vol. /73 Pg. ID Item 15.odf Motion: Approve , Moved by Commissioner Sammy Catalena, Seconded by Commissioner LLoyd Wassermann. Passed. 5-0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann . 16. Consider and take action on the Verizon Communications utility permit to construct 2" road bore. This project will provide telephone service to customer at address 9975 River Road. Site is located in Precinct 4. lo Item 16.pdf Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by Commissioner Sammy Catalena. Passed. 5-0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann . 17. Tax Refund Applications for the following: 0 Item 17.pdf • a. John & Dianne Killough-overpayment-$66.17 Motion: Approve , Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Irma Cauley. Passed. 5-0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann . 18. Budget Amendments. Budget Amendments FY 11/12 56.1 thru 56.2. Amendments 11 12.pdf 56.1 Reallocate funds for Justice of the Peace, Precinct.4 56.2 Transfer funds from Information Technology to Sheriff Administration Budget Amendments FY 12/13 11.1 thru 11.6. Amendments 12 13.pdf 11.1 Transfer from Non -Departmental to County Court at Law #2 11.2 Transfer from Non -Departmental to Tax Office 11.3 Transfer from Contingency to HOT Fund 11.4 Reallocate funds for Capital Projects 11.5 Reallocate funds for 85th District Court 11.6 Reallocate funds for MPO Motion: Approve , Moved by Commissioner Sammy Catalena, Seconded by Commissioner Kenny Mallard. Passed. 5-0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann . 19. Manual requisition to Hart Intercivic in the amount of $400,000 for the County Clerk to purchase ESlates and JBC's for the voting equipment. to Item 19.pdf Motion: Approve , Moved by Commissioner Sammy Catalena, Seconded by Commissioner LLoyd Wassermann. Passed. 5-0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann . 20. Personnel Change of Status. Personnel Action Forms 0 Item 20.pdf Vol, / 73 Pg.- Approved with the inclusion of a change of starting date for Pamela Olivares from December 10, 2012 to January 7, 2013. A copy of the Personnel Change of Status Requests is attached. Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 5-0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann . 21. Payment of Claims. Claims Sheets df 0 BILL LIST 12.11.12.pdf 7104942 through 7105190 Motion: Approve , Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Sammy Catalena. Passed. 5-0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann . 22. Acknowledgement of Monthly Reports submitted in November 2012. Item 22.pdf The Court acknowledged receipt of the Extension Service reports submitted in November 2012 and acknowledged receipt of reports from the following County and Precinct Offices showing revenues collected and remitted to the County Treasurer: County Clerk District Clerk Justice of the Peace Precinct 1 Justice of the Peace Precinct 2, Place 1 Justice of the Peace Precinct 2, Place 2 Justice of the Peace Precinct 3 Justice of the Peace Precinct 4 Constable, Precinct 1 Constable Precinct 2 Constable Precinct 3 Constable Precinct 4 Road & Bridge Sheriff 23. Sheriff's report on inmate population. Wayne Dicky, Jail Administrator stated there were 599 inmates in jail, 62 have electronic monitors and 20 are pending for monitors. 24. Announcement of interest items and possible future agenda topics. The County Judge announced that there is a Workshop on law enforcement vehicles scheduled at 10:30 a.m. following Commissioners Court. 25. Call for Citizen input and/or concerns. 26. Adjourn. The foregoing minutes of the Commissioners Court meeting held December 11, 2012 have been examined and are approved in open Court this 1544' day of Janc,tetril , 2013, in Bryan, Brazos County, Texas . Duane Peters County Judge Sammy Ca a Commissio er, Precinct 2 Irma Cauley Commissioner, Precinct 4 Attest: Karen McQueen County Clerk Lloydaassermann Commissioner, Precinct 1 Kenny Mallard\ Commissioner, recinct 3 irl; • ff)itedt-r-cfnll'id Vol /7-3 Page BRAZOS COUNTY COMMISSIONERS COURT MEETING ON ,2� _ // 2012 AT /D -'OD 4/1� Name (PLEASE PRINT) Organization/Department &)JiU'T/ diG;e/C 6-12E1J K at) A) 7 ' ,-/ .,/ - SA ( faiiir ,p6L ( i i-e LS 1min ..\In,61Oke, �.1v4(QA \orNlo.til\o Zkdociic-J- --Soe 4,... 6 rio -ri- Aakt-0--, ',Avi2.46rritvi5 �AS \-\K- .)tvytii-ft4- ( 1) G---cr N..). -‘)-3--(j Ck Itil M, OP -40-3 1AJOn -r Vol. /73 P9• %d MEETING ON BRAZOS COUNTY COMMISSIONERS COURT % ( 2012 AT /0. 00fri Name (PLEASE PRINT) Organization/Department repIsLt-c Pcx . .L OAS asacr-rvIA-4— /k0/4 L / N Si . -",c;2,-.4-- - e) .--k-TWCUNe,jA- 3\-tk rC.-‘NONIC I - Ae r j+ 5 a- -4 e __S .--r&)m /3 utkin .---i'r , VGA 1-\) (Nein e it -(4- 1 A1 1 e i0/h141/L9 ei-• SCI vol._ / 73 Pg. _ // rsi att40 /aMGaD technology.' Innovation • Regress November 21, 2012 Brazos County Department of Information Technology ATTN: Eric V. Caldwell 205 E. 27th St. Bryan, Texas 77803 RE: CIJIMS AiCMS and AiCS System Design Document SOW § 6.10.8 Dear Mr. Caldwell, Pursuant to the Brazos County, TX Quality Assurance. and Acceptance Plan and § 6.10.8 of the Brazos County Statement of Work, please take notice of delivery of the CIJIMS AiCMS and AiCS System Design Document. Please accept this as AMCADs formal notice of delivery of deliverables described in the Brazos County Statement of Work. Pursuant to § 2.0of the Quality Assurance and Acceptance Plan, the formal review period of this deliverable begins on the date of acknowledgement of the receipt of said deliverable. Please sign and return this letter of acknowledgement to Steve Pontius at your earliest convenience. Regards, Steve Pontius Program Manager, Justice Solutions Enclosures (0) Received by _ DEcefoi-i? , 20 ) . on this l I / day of Corporate Headquarters . 220. Spring Street • Suite 150 • Herndon, VA 20170 • www.amcad.com Vol. 17-3 Pg. 1,Z. Brazos County. TX Comprehensive Integrated Justice Information Management Solution Deliverable Acceptance Form Brazos County, TX Comprehensive Integrated Justice Information Management Solution This Brazos County AICMS and AiCS System Design Document represents a project deliverable, defined in the terms of the Brazos County Project Schedule and Contract. § 6.10.8 CIJINIS AiCMS and AiCS System Design Document CIJIMS AiCMS and AiCS System Design Document The § 6.10.8 CIJIMS AiCMS and AiCS System Design Document has been accepted and conforms to the Quality Assurance and Acceptance. Plan for Project Related Services Rendered. Vol. /7.3 Pg. / — Page I1 Brazos County, TX Integrated Justice Management Solution Deliverable Acceptance Form Receivable Sign Off The Quality Assurance Process was completed by the Brazos County Project Team and was approved on Brazos County Team Chief Information Officer: The undersigned are the authorized representatives of the party on whose behalf they are signing to accept this deliverable. Accepted and Agreed To: AMC AD B (Auth•s' signature) Steve Pontius (Print or Type Name) Program Manager, Justice Solutions (Title) 12•k•rZ (Date of Signature) Brazos County, Department of Information Technology (Authorized Signature) Eric V. Caldwell (Print or Type Name) Chief Information Officer. Department of Information Technology (Title) .aa- II- 7°/? (Date of Signature) Page 12 Vol. —17_ Pg. /4/___ Texas I/ SuretyWestern Company OFFICIAL BOND AND OATH THE STATE OF TEXAS County of Brazos }.. KNOW ALL PERSONS BY THESE PRESENTS: That we, 6. Kenny Mallard. Jr. as Principal, and WESTERN SURETY COMPANY, a corporation duly licensed to do business in the State of Texas, as Surety, , his successors in office, are held and bound unto 'Brazos County Treasurer in the sum of Three Thousand and 00/100 DOLLARS( $3,000.00 ), for the payment of which we hereby bind ourselves and our heirs, executors and administrators, jointly and severally, by these presents. December 2012 _, Dated this 4th day of ' THE CONDITION OF THE ABOVE OBLIGATION IS SUCH, That whereas, the above bounden d Principal was on the day of s Brazos uly elected to the office of Commissioner in and for �°`��°°'�o four ears commencing on the 1st day of County, State of Texas, for a term of Y January , 2013 NOVAdrieR4FORE, if the said Principal shall well and faithfully pe rform and discharge all the duties ,�qur as the aforesaid officer, and shall • refit @. ' �O t1 Q z� faithfully perform the commissioner's duties and reimburse 2'44e1 Q.4�Rq `•••oy the county for all county funds illegally paid to him and 1 O �'•'s -N:(a E'iz1 will not vote or consent to make a payment of county funds .3\ f*"1. except for a lawful purpose. then this obligation to be void, otherwise to remain in full force and effect. PROVIDED, HOWEVER, that regardless of the number of years this bond may remain in force and the number of claims which may be made against this bond, the liability of the Surety shall not be cumulative and the aggregate liability of the Surety for any and all claims, suits, or actions under this bond shall not exceed the amount stated above. Any revision of the bond amount shall not be cumulative. PROVIDED, FURTHER, that this bond may be cancelled by the Surety by sending written notice to the party to whom this bond is payable stating that, not less than thirty (30) days thereafter, the Surety's liability hereunder shall terminate as to subsequent acts of the Principal. BOND No. 69442171 Principal WESTE ' N SURETY7 COMPANY By Paul TBrunet, S 'or Vice President ACKNOWLEDGMENT OF PRINCIPAL THE STATE F TEXAS .. County of rQto5 Before me, am on this day, personally appeared YerrI{{ 1lard ) je'_ , known to me to be the person whose name is subscribed and d the foregoing -Instrument and acknowledged to me that he executed the same for the purposes consideration therein expressed. Q�J� n G vt 1�gder my hand atsge ll�o�f�office at �� ,�IV1 "�'�+ this I 1 c ^ day of 1�C.t% ,r . it n ► ...............................Bethany Eckstrom Notary Public STATE OF TEXAS SEAL a My Comm. Exp.0B1091?015 For. 882-A-1-2010 Page 1 of 4 IN !►__ `e , Texas, vol.p OATH OF OFFICE (COUNTY COMMISSIONERS and COUNTY JUDGE) I, , do solemnly swear (or affirm) that I will faithfully execute the duties of the. office of of the. State. of Texas; and will .to the best.of my ability preserve, protect, and defend the Constitution, and .. laws of the United States and. of this State;. and I. furthermore .solemnly. Swear (or .affirm). that.. I have not ''''directly nor' indirectly paid;'offered; or.promised to pay•contributed nor promised to contribute any money, or valuable thing, or promised any public: office .or employment, as a reward for .the giving or. withholding a .vote.at.the'election at which I. was elected; and I furthermore solemnly swear (or affirm) that I will iiotbe, directly or indirectly, interested in any contract with or claim against the County, except such contracts or claims as are expressly authorized by law and except such warrants as may issue to me as fees of office. So help me God. Signed Sworn to and subscribed before me at , Texas, this day of SEAL County, Texas OATH OF OFFICE (General) I, , do solemnly swear (or affirm) that I will faithfully execute the duties of the office of of the State of Texas, and will to the best of my ability preserve, protect, and defend the Constitution and laws of the. United States and of this State;. and .I furthermore solemnly swear (or affirm).that I. havenot directly nor indirectly paid, offered, orpromised to pay, contributed, nor promised to contribute any money, or valuable thing, or promised any public office or employment, as a reward for the giving or withholding a vote at the election at which I was elected. So help me God. Signed Sworn to and subscribed before me at , Texas, this day of SEAL THE STATE OF TEXAS County of The foregoing bond of County, Texas as in and for. County and State of Texas, this day approved in open Commissioner's Court. A;I'TEST:. Date Clerk County Court County THE STATE OF TEXAS County of County Judge, County, Texas I , County Clerk, in and.for said County, do hereby certify that the foregoing Bond dated the day of with its certificates of authentication, was filed for record in my office the day of , at o'clock _M., and duly recorded the day of , at o'clock _M., in the Records of Official Bonds of said County in Volume , on page WITNESS my hand and the seal of the County Court of said County, at office in Texas, the day and year last above written. Clerk By Deputy County Court County Page 2 of 4 Vol. /73 Pg._ OFFICIAL BOND REQUIREMENTS OFFICIAL 2. AMOUNT 1. TO WHOM PAYABLE APPROVED BY floc. of Statutes 4. CONDITIONS • District Attorney... 16,000. . .. ... . Governor . : . .. .. District Judge . Gov't " Coda ' 48.5oa.... . .. in the manner probed by law, faithfully pay oat all money that ha collects or that comes into his hands for the state or a county." .... , .. . County Attorney 14,500. . Governor Commiadoom Cods Gt . 46.004 collects paysouns is .thy mm.00.county M state." law ell money. that he . County Judge • ' $1,000: 10,000. . County' Treasurer Commiwoom Court Gov't Code - 38.001 bay di mono that comm into hi. hand. as county judo to th. pseson or off*,entitled to ik pay to the county all mono • 8.117 end 0. him out of county food. and not vote or consent to pay oat county Modt for other than lawful purpooes." County Clark At least 20% of the maximum mountof ted in any fees collated yevrduring gedip"ta of term fm vvbioh the bond fa given — $6,000 minimum, $000,000 maximum County Commissioners Court Local Coda Cod. 6 2.001 YaithMdly perform the duties of office." Deputy Ces.ty desk At lout 30%of tho maximum amount of fees collated in any you daring the term of o0co panda* th. term for which the hood I. 1tven — $6,000 minimum, 6600,000 maximum County for ths use and h.o.fit of the County Clerk CroLrmem m Court Local Govt Code 63.003 Ydthfldly per! the duties of office. Cannty Auditor $6,000 minimum District t d sPG) L q Code 64.007 'faithfully'faithfullyworm the dodo of aunty auditor.' County Treanor Established by the commfadonm not court nto meted on.half of ens portent of the lomat mount budgeted for Pool county maiatena0nd operations o. and for any henrndyear of the aunty bpola p{pg doing the term ding the term for whirb the bend is to ba given —$6.000 minimum. 1500,000 merimum C Judgeounty :. Commissioners Court - Local Gov't Code "faithfully smut. the dotes of offin.' District Clerk • Not Inn than 10% of No maximum =mint offset collected in any y.0 during the Minn of dace immediately preceding the term for which the bond is given — 16.000 minimum. $100,000 maximum Governor Commiteionm Court de Code 61.909 • "folthfdly perform the duties of the office. Deputy District Clock Not Inn than 10% of the maximum amount of fees collated in any year during of tanimmediately preceding the term for which the bond is given —16,000 minimum. $100,000 mmdmm Governor for the us. sod benefit of the ' District Clark Cammiadooars Court Gov't Code 61.309 Ydthfo ly perform the duties of the office.' County School Sup.rinteodmt $1,000. Comfy �osmvvuoing board wide in mpmdeat school am tem44 is which .vat paints toczd.r.pLoved ve oder a musty- district her boo the bond is th County Court Edna Code 17.46 'faithfully perm his duties." County Surveyor Fixed by the Cmhmio.onm Court — $000 110,000 maximum Not Specified New C 23.013 "faithfully perform tho dutim of the office." Deputy County surveyor Not Inn than $600 nor more then 10,000 (Fixed ky the Surveyor) County Surveyor Nat Res. CodsCtunty 99.014 'faithfully perform Ohs dull.. of Ohs date.' Sheriff Set by the . CommissionersCourt 86,000 minimum, 090.000 maximum Governor Cmmtmaimsn Court Local Govt Code 56.001 ''faithfully perform the duties of .ace established by law; .mount for and pay tothe parson authorised by law to receive them tho (foes. Waxing, and pond*. lb* sheriff collate for the oat of th. cote or a county; moats sad return when due the process and praom lawfully directed to Oho sheriff, mod pay to the parson to who they m due or to the moon" attorney the funds odlected b virtu. of the proemsilly okotherwiisesad Rode in** paid. . to the .hsof from couunnty tuna.' Comity Amuor•Camtor Mate Henri) Equal to 5% of Um net mate collections from motor vehicle sal.. so us. Wm and motor vehicle reeiatrw too fees in tho county during the oar ending August 31 proed.8 the date the bond I. given —19,500 minimum.. 5100,000 maximum The Gavreor and Po Governor's rroeom o in �� Commimiooen Court and thi. State�s. of Accounts Tim Cede 8.96 "Batthbd performance of the person" duties as memorcosanor•' CArwerG'dlmelar (County Bend) Equal to 10% of the total ammmt of county to.... imposed in die proceeding tax oar, $100,000 maximum Commissioner.Cmminbmm Court Court Tan Code 536 'faithful performance of the parson" duties uor•co roDamr•" County CommiW000 0,000. County 'Posturer County Judge local Gov't Cede 81.009 'laid* ly perform the commissioner" official dabs. sad reimburse the county Is. all musty knit alms* paid to him and will not vote sr consent to inks a payment of osooty fund. except fora Maki parprs." Justice of the Ponce $6,000 maximum County Judp Not Spao6d Gov't Cods 97.001 "faithfully Ind impmtl.Dy discharge the dodos required by law sad promptly pto th. entitled party .1 money that comes into hi. hands � the tam did" Constable Set by the Cmmimmiommn Court $1,000 maxiomum The Governor and the Governor's— sssummon on Cmmiodmerm Court Lewd � 65.009 "olthAdly perform the duties imposed by law.' County Publio Weigher and Denali.. 0.600 Cow*JJudge Depnof tut Apiculture Fads 1&966 es �k issued by �,protect or We commadi thhst he realmtasdasure commedities rdlected on co wa16e or mwure, end comply with di Isws end volt gwerdeg per weighers." State waighu $10,000 State of Tom - Department ofLradm Apiculture parlc. 18368 'accurst* weigh ex measure commodities refloated on nrtlmtos issued by him, protect the tmmsditlr that he is registered to womb or measure, and comply with all laws end rules governing paum weigh*" t If proton toot ohs number. 4. Coditions. Page 3 of 4 Vol. 1 73 Pg. /7 ACKNOWLEDGMENT OF SURETY (Corporate Officer) STATE OF SOUTH DAKOTA 358 County of Minnehaha Before me, a Notary Public, in and for said County and State on this 4th day of December 2012 ,personally appeared Paul T. Bruflat to me known to be the identical person who subscribed the name • of WESTERN SURETY COMPANY, Surety, to the foregoing instrument as the aforesaid officer and acknowledged to me that he executed the same as his free -and voluntary act and deed, and as the free and voluntary act and deed of such corporation for the uses. arid purposes therein set forthr r S. EICH .• • i L NOTARY PUBLIC o f�SOUTH DAICOTAI V + + My Commission Expires February 12, 2015 Notary Public Uo 5 E U :?V. R C `61 p co o 4 o .. 4 :" t c . . t .... 4:, W m ti gr d Page 40f4 4 Vot:• •//-7 Pg. _/ d' Figure: 28 TAC §1.601(a)(3) 1 IMPORTANT NOTICE To obtain information or make a complaint: 2 You may contact Western Surety Company, Surety Bonding Company of America or Universal Surety of America at 605-336-0850. 3 You may call Western Surety Company's, Surety Bonding Company of America's or Universal Surety of America's toll -free telephone number for information or to make a complaint at: 1-800-331-6053 4 You may also write to Western Surety Company, Surety Bonding Company of America or Universal Surety of America at: P.O. Box 5077 Sioux Falls, SD 57117-5077 5 You may contact the Texas Department of Insurance to obtain information on companies, coverages, rights or complaints at: 1-800-252-3439 6 You may write the Texas Department of Insurance: P.O. Box 149104 Austin, TX 78714-9104 Fax: (512) 475-1771 Web: http://www.tdi.state.tx.us E -Mail: ConsumerProtection@tdi.state.tx.us 7 PREMIUM OR CLAIM DISPUTES: Should you have a dispute concerning your premium or about a claim you should contact Western Surety Company, Surety Bonding Company of America or Universal Surety of America first. If the dispute is not resolved, you may contact the Texas Department of Insurance. 8 ATTACH THIS NOTICE TO YOUR POLICY: This notice is for information only and does not become a part or condition of the attached document. AVISO IMPORTANTE Para obtener informacion o para someter una queja: Puede comunicarse con Western Surety Company, Surety Bonding Company of America o Universal Surety of America al 605-336-0850. Usted puede Ilamar al numero de telefono gratis de Western Surety Company's, Surety Bonding Company of America's o Universal Surety of America's para informacion o para someter una queja al: 1-800-331-6053 Usted tambien puede escribir a Western Surety Company, Surety Bonding Company of America o Universal Surety of America: P.O. Box 5077 Sioux Falls, SD 57117-5077 Puede comunicarse con el Departamento de Seguros de Texas para obtener informacion acerca de companias, coberturas, derechos o quejas al: 1-800-252-3439 Puede escribir al Departamento de Seguros de Texas: P.O. Box 149104 Austin, TX 78714-9104 Fax: (512) 475-1771 Web: http://www.tdi.state.tx.us E -Mail: ConsumerProtection@tdi.state.tx.us DISPUTAS SOBRE PRIMAS O RECLAMOS: Si tiene una disputa concerniente a su prima o a un reclamo, debe comunicarse con el Western Surety Company, Surety Bonding Company of America o Universal Surety of America primero. Si no se resuelve la disputa, puede entonces comunicarse con el departamento (TDI). UNA ESTE AVISO A SU POLIZA: Este aviso es solo para propositode informacion•y no se_ convierte en parte o condicion del documento adjunto. Form F8365 Vol. 7 Pg. _/ _ rent Program BRAZOS COUNTY, TEXAS APPROVED CAPITAL IMPROVEMENT PLAN For The Fiscal Year Ending September 30, 2013 TABLE OF CONTENTS Page No. Table Of Contents Brazos County Capital Improvement Program ii — viii Approved Capital Improvement by Department Approved FY 13 Capital Improvement Plan Summary 1 Approved FY 13 Capital Improvement Plan Graph 2 Commission's Court 3 - 4 Information Technology 5 - 14 Building Maintenance 15 - 28 Associate Judge #1 29 - 30 County Court at Law #2 31 - 33 Sheriff's Office - Administration 34 - 41 Sheriff's Office — Jail Division 42 - 53 Constable Pct. #2 54 - 56 Constable Pct. #4 57 - 59 Juvenile Services 60 - 62 Emergency Management 63 - 64 Brazos Center 65 - 67 Road & Bridge Equipment 68 - 75 Fleet Maintenance 76 — 77 Building Renovations - Courthouse 78 — 80 Building - Tax Office 81 — 82 Building — Sheriff Jail 83 — 84 Building — Expo Center 85 — 86 Equipment — Other (Commissioner's Court) 87 - 88 col. /V Pg. 0Z-1-- Brazos County, Texas CAPITAL IMPROVEMENT PROGRAM Overview Brazos County is committed to developing a formal Capital Improvement Program (CIP). This program will identify the major capital needs for the county for the next five to ten years and will provide a plan for funding present and future projects for roads, infrastructure, major repairs and upgrades to county facilities and the replacement of capital equipment including technological enhancements. A Capital Improvement Committee will be formed and will be responsible for reviewing departmental requests and proposing a five to ten year Capital Improvement Program. The committee will include the following representatives: • County Auditor • Budget Officer • County Engineer • Director of Building Maintenance • Director of Information Technology • Purchasing Agent • Commissioners Court - 2 Members The Committee will consider the feasibility of all proposed capital projects submitted by County departments. They will evaluate their necessity, priority, location, and cost and will recommend methods of financing the various projects. Priority will be given to projects of a life -safety nature. Once the CIP Committee is approved by Commissioners Court, it will meet regularly throughout the year to monitor the progress of the projects and recommend revisions as needed. Capital Improvement Projects will include the project description and scope, purpose and needs assessment along with operating budget impact, and revenue or cost savings efficiency factors. All projects will be required to have a method of financing to include all funding sources. Upon completion and adoption, the Capital Improvement Program will become the guide for the Commissioners Court, Budget Officer, County Auditor, and County departments with respect to bond sales and the annual budgeting process. The Commissioners Court takes the final action of adopting the capital budget. Only projects approved by Commissioners Court as part of the budget process will be considered an approved project. All subsequent year estimates are for planning purposes only and will be reevaluated at the conclusion of each year's budget process. The formal Capital Improvement Program is approved by the Commissioners Court. Brazos County Capital Improvement Program 2013 ii V-oI._1r3 Pg._ . Brazos County, Texas Capital Improvement Committee The Capital Improvement Committee (CIC) is responsible for reviewing the county's departmental capital improvement program (CIP) requests and will consider the feasibility of proving recommendations to the Brazos County Commissioners Court. This committee includes the following representatives: County, Auditor, Budget Officer, County Engineer, Director of Building and Maintenance, Director of Information Technology, Purchasing Agent, and 2 members of the Commissioners Court. The committee is also given the authority to request the assistance of other county departments in the development of the CIP. The CIC will evaluate the necessity, priority, location, and cost and may recommend methods of financing for the various projects. Once the CIP is approved by Commissioners Court, the committee will meet regularly throughout the year to monitor the progress of the projects and recommend revisions as needed. The overall goal of the CIC is to develop a Capital Improvement Program which makes recommendations that: • Preserve the past by investing in the continued upgrade of county assets and infrastructure. • Protect the present with improvements and/or additions to facilities, roads and capital investments. • Plan for the future of the County. Proposed projects will be submitted to the Budget Office by the various county departments. A CIC meeting will be scheduled for the departments to present their program needs. The Capital Improvement Committee will prepare an in-depth analysis and review of the projects requested. It will also conduct and internal project ranking process and will use the criteria that will include, but not limited to, public health and safety, federal or state mandates, preservation of the County's existing capital investments, and demand for services and consistency. All projects will be categorized by priority using the criteria listed below: • Immediate - Projects are in progress or expected to be stated within one year. • Short -Term - Projects are expected to start within the next 2-3 years. • Long Term - Projects are expected to begin within the next 4-5 years. • Future Projects - Projects are anticipated, but not scheduled within a 5 -year planning period. The Capital Improvement Committee will evaluate capital projects based on the urgency of the project, the readiness of the project, whether the project is suitable for separating into phases and whether the project is consistent with the overall CIP program. Brazos County Capital Improvement Program 2013 iii Vol. /73 Pg. J 5 Capital Financing The County's legal limits on debt are stated in the Constitution of the State of Texas, Article 3, Section 52. It says that upon a vote of the voting qualified voters of the county, the County may issue bonds or otherwise lend its credit in any amount not to exceed one-fourth of the assessed valuation of the real property of the County. The County must set up a sinking fund and levy and collect taxes to pay the interest and principal of the annual required debt service until the debt is retired. The assessed value of the real property in the County is $ 11.2 Billion and $0.485 cents per $100 of valuation of this amount is $54.4 Million. The total debt of the County is $125.5 Million to be paid over the years until 2034. The County relies on the advice of a professional financial advisor and its own professional staff about when it is advisable to issue new debt. A guiding principle on the issuance of new debt is the desire of the County to continue to maintain a good bond rating. Standard & Poor's affirmed its "AA rating" with a stable outlook on Brazos County's outstanding debt during the Summer of 2012. Brazos County Capital Improvement Program 2013 ' / iv Vo Brazos County, Texas Capital Improvement Calendar February 21, 2012: Budget Office to request submission of Capital Improvement Projects (CIP) February - April 10, 2012: Departments prepare CIP requests April 10, 2012: Due date for Capital Improvement Project Forms April 16 - 20, 2012: Department Meetings with Capital Improvement Committee (CIC) May - CIC Finalizes Recommendations May - Recommendation submitted to members of Commissioners' Court September - Capital Improvement Program Approved by Commissioners' Court Brazos County Capital Improvement Program 2013 v Vol . /7-3 Pg.. 5 Brazos County, Texas Capital Project Evaluation Questions Urgency of the Project • What are the most urgent projects and why? • Is the project needed to respond to state or federal mandates? • Will the project improve unsatisfactory environmental, health and safety conditions? • What will happen if the project is not funded? • Does the project accommodate increase in demand for services? Readiness of the Project • Has the research and planning of the project been completed? • Are plans, permits and other similar requirements ready? • Have affected citizens received notice and briefings? • Are the departments ready to move forward with the project? • Is the project compatible with the implementation of the other proposed projects? Phase -In of Project • Can this project be separated into different phases? • Is the timing of the project affected because funds are not available? • Does the project have a net impact on the operating budget? If so, which years? • Does the project preserve previous capital investments or restore a capital facility to adequate operating condition? Planning for the Project • Is the project consistent with the CIP? • Can projects of similar use or purpose be located at one location? • Does the project increase the efficiency of the service delivery? • What are the number and types of persons likely to benefit from the project? • Will any group be adversely affected by the project? • What geographical areas will the project serve? • Are there any operation service changes that could affect the development of the projected cost estimates? While project ratings are important in determining recommended priorities, the County's financial situation is critical to all decisions. Brazos County Capital Improvement Program 2013 vi Vol_ /7,3 P sj Brazos County, Texas Project Management Checklist Getting Started • Develop a business case for the project • Make sure the project fits the County priorities • Overview any key risks avoiding details • Identify all concerned in the project ■ Consult Budget Office for funding source (s) • Get the project case approved by Commissioners Court Defining the Project ■ Write project definition statement ■ Send project definition statement to all concerned • Define areas to be included in the project scope • Describe what each person does in the project • Specify responsibility of each project team member • Think who should be included in the project team • Ensure each team member has the skills required for the specific project • Form a group of project managers ■ Hold a meeting with all concerned Planning the Project • Brazos County Capital Improvement Program Create a project planning checklist • List all the activities in work breakdown structure ■ Group tasks under different category headings • Write down dependencies of all activities • Estimate how much time each activity will take • Identify activities that have to be completed by the due date ■ Prioritize planned activities • Make a communication plan and communicate it with all concerned ■ Carry out a full risk analysis • Appoint a team member to manage each risk ■ Filter your project for slipping tasks • Create a chart to monitor the project progress • Make a milestone plan for the stages of the project • Check the project by the milestone dates • Set a realistic deadline for the project Brazos County Capital Improvement Program 2013 vii Vol. /Z3 Project Management Checklist (continued) Monitoring the Project • Agree monitoring and reviewing process with Commissioners Court Project Executive • Decide on how and what will be monitored in the project ■ Keep records of the project • Chose the type of control that is needed • Agree monitoring and approving changes with Commissioners Court Project Executive in Have a formal approval from County Judge before action change • Appoint someone to be responsible for the project quality • Review the project quality with the requesting department • Make sure someone can sanction changes in the event of County Judges' absence • Set an agenda for project meetings to review progress • Define action points against each item on the agenda ■ Review the items on the critical path ■ Report if the cost or time limit exceeded ■ Report progress at the end of each stage of the project ■ Monitor issues that may be causing concern Closing Down the Project ■ Set a date for a post project review meeting ■ Invite Commissioners Court Members/Elected Officials and Department Heads ■ Consider debriefing the project team at the meeting ■ Check whether you have the same results as in the original plan ■ Check budget, quality requirements and deadline meetings I. Make a list of unfinished tasks ■ Write final project report and share it with all concerned ■ Inform all involved in the project about its close down or completion ■ Thank all project contributors • Celebrate the completion with your team members Brazos County Capital Improvement Program 2013 viii Vol. 1%3 Pg.„? 1 BRAZOS COUNTY, TEXAS APPROVED - FY 2013 CAPITAL IMPROVEMENT PLAN SUMMARIZED BY DEPARTMENT r -..c-1 N t0 N O N 1/ $ 77.940 I O g N VT , VT VT VT N I $ 136.150 I O 0 i u1 .-I N . VT VT N a M VT 1/1. VT Co N VT , VT Co N .-i VI. N S 50.290 I ' VT , VT , N , VT ' V! VT $ 544,282 N LA .-i 0 N VT rr U, N VT 0 N VT , VT , VT , 1/1. . VT I $ 203,555 0 "Cr .--I UT ' VT VT $ 32,000 ' VT 0 M Vt ' VT § 01 VT 0 M VT $ 50,290 I , VT , UT VT , VT , VT , VI. $ 762,785 .-i-1 v 0 N VT I $ 152,690 .-i N VT VT VT VT VT I $ 305,485 O 01 1./1 o IN 1.4 $ 73,824 $ 32,000 VT c M VT VT tD v n VT UT $ 121,285 I VT 1/? VT VT VT 4.4 $ 975,884I N M N O N .14 L$ 152,690 S en t0 .�i VT i 1/1. VT ' VT S u1 M VT $ 228,565 Om 0 N 1m VT O 0 u1 VT c co M N VT VT O O 10 to ei VT 0 5.m O m VT 01 .-4 m VT i VT V1 N 01 Co VT t0cn O co N n VT ' VT ' VT ' N VT ' 1/1. ' VT N r. co ..-j VT FY 13 Approved O 0 d' an I $ 2,052,875 0 N CO tM0 Ch in in. %CO -10 N in. S N in. i VT ~ '�-I 10 r•I VT I $ 123,465 i in. I$ 39,1151 i an $ 42,700 $ 22,516 $ 31,042 i VT $ 62,338I $ 707,838 $ 750,000I O Cli a 01 in. 8 O 0 0 M N O O VI ei N uO1 S e..1 in. $ 315,171 I V N NI 0 N N Requestd 2012-13 O S S a VT I $ 2,237,029 I $ 467,870 O S 0 •"I VT .--I N VT O tO0 N V♦ O S ~ UT N v 0 VT co vii 000 N VT O S a 1I $ 75,939 O 0 l'0 VT $ 83,700I t0 M st N t/. N m VT O S N N N co T I� VT $ 2,143,265I OO O uO1 N VT 01 pOO tD V 0, VT OO O 0 m VT pO S 0 m VT O 00 1 S N VT ' VT $ 17,642,538I FY 12 Approved 0 S S0 Cr 1/1. N ."o N N VT 0 N Nsi O O VT $ 59,073 VT VT VT t0 N v VT 0 N M VT 44 VT N VT VT ' VT 0 Cr UT '-I 10 M VT 0 tLO 00 M ."I VT ' VT $ 3,671,437 $ 2,842,231 0 0 0 S CO M VT 0 S t0 .-I VT .--I .-4 O^ N VT t0 ON 0 01 fri. N UT Department Information Technology -14000100 Building Maintenance -17000100 County Attorney -18000100 Associate Judge #1 - 22600100 County Court at Law #2 - 23000100 Justice of the Peace, Pct. 4 - 24401100 Sheriff's Office -Administration - 28000100 Sheriff's Office - Jail Division - 28002000 Constable Pct. #1- 30101100 Constable Pct. #2 - 30201100 Constable Pct. #3 - 30301100 Constable Pct. #4 - 30401100 Juvenile Services - 31000100 I Emergency Management - 35500100 I Expo Center -36000100 Brazos Center -36500100 I Road & Bridge Equipment - 56001000 Fleet Maintenance - 63000300 I 0 N 8N O M t0 C 10 O O n op O M t0 Builidng - Tax Office - 63000900 and 63000910 Building - Sheriff Jail - 63431000 Building - Expo Center - 63430900 Equipment - Other (Commissioner's Court) Total vement By Department Fleet Maintenance C d E fl. 0 W p\ CD is. :2 efi 0 CC Sheriffs Office - Sheriffs Office - Jail Division 0 vol. _ /Z3 pg. 30 C a E v 00 C 2 U C U w U E W v U d C d U d y R Y I C O U N Y U 0- a) co fa C C U J L 0 U C C � 6 U Y r-1 C C) E 0. O ai w Y 6 •co U Y � v E O E IZ 0 U U IV L Y O `42C C UI N E o co - m N O Z 5 a H Z CW Q xO W cc i- 2 Z M O a. Q V 0C O CO re 0. O. Q M e -I >- N U- 5 -Year Fiscal Year Project Funding Projection N Lfl O N ci O m '-4 O 1 C7 C7 o ' O. U.' a O O O O O O O O O O O "O O > N 0 o'1 v a LL O. Q 0 O O O O O O 0 /- /73 Brazos County, Texas Capital Improvement Program FY 2013 Department: Project Title: County Clerk Elections Election Equipment Replacement Project Manager: Karen McQueen ar' :'43 Year 2013»14 400,000 $ I $ 400,000 Replacement of voting equipment. Brazos County purchased new voting equipment in 2002 to comply with the Help America Vote Act (HAVA). The new voting equipment replaced the punch card system that Brazos County had in place from 1973 and is totally electronic. Funds received for this project would eventually, as this is being completed in phases, update and replace the current machines that were purchased in 2002. PU areeand Need Including Operating'. Sevitlgr - Voting equipment has a life expectancy of 10 years. Current equipment is now 9 years old. Machines are starting to have issues.... Shutting down at polls, showing corrupt voting data messages, not reading current ballot information, blank screens...etc. By replacing the current machines, the county will save funds in the repairing of the machines as they break down. Machines were bought in 2002 as required by the Help America Vote Act of 2001. The machines replace the use of the punch cards when punch cards were decertified by the Secretary of State. Description/Basis for Estimate Voting Machines Total Capital Cost: Staffing Expense Supplies and Maintenance Expense Operating Costs: Total Program Cost: Afity, 6300050 Fi Ta Department Name: County Clerk Elections FY 2013 $400,000 lc Vale FY 2014 Completed by: Karen McQueen 4 FY2015 Date: FY 2016 FY 2017 Vol. BRAZOS COUNTY, TEXAS FY 2013 APPROVED CAPITAL IMPROVEMENT PLAN 5 -Year Fiscal Year Project Funding Projection N N l0 0 O N 0 If) r-3 0 N '-I 0 N a -I m 0 O N 73 o > m a LL a 0 > • N O > ri a LL a t0 m rn 0 N N 0 0 If) N N 1 0 0 m O m m t/} O m N N 1 0 LA N N 0 0 N N 0 0 0 N 00 0 0 00 O m m to 0 Q1 If) t/} 0 0 N N 0 0 0 N 00 0 0 CO .4 O Cl m m 1 0 Cl Ln to 0 0 L N N N O 0 0 N 00 0 0 00 tf N O m m N 0 C' 0 N c) -I O 00 N O N 0 N N m 0 0 rn N 0 0 0 O N 0 0 N m O O m to N 00 Ln O N 01 00 to N 0 LA N N O N N C, 0 O Q7 N N 0 O N N 0 0 0 I/1 0 N 0 0 m O a0 to Q1 1 0 0 00 N Ln e -I '--I l0 r -I 0 0 m LT O N 0 N m N N lD m m mm N O 00 m I rn N N m CO N 0 00 a0 N E Y nL C 0 C a) 0) C 0 3 C 0) 0 O t' 0 0 0 a`) .0 C 0 00 a) 73 C U O 00 C 't: L N m o Y O 7 Y co 1 L Y y) • •E -o al ¢ `1 a) v 00 a a a) m C LL L a) U0 0) O L t 0 U OD CO 0 N a) E U 0 0) v AMCAD Servers 0) co co 00 0. co s 0 0 .0 00 0 I - _O L a a0) C m L ? C11 C C `, 8 C 0) 0 0) CO CO C 0. 0 0) 0 CO > 0) 0 (1)) 73 U O 0 aC a UJ a) .0 ii 0 0- X 0 r v �3 C CO CO C 0) v C 0) Center Patron Use Juvenile Servier Vol. /73 Pg.33 Brazos County, Texas Capital Improvement Program FY 2013 Department: Information Technology Project Title: AMCAD Contract Project Manager: Ian Soares tding $ - 2,134,396 $ Year I 2012=13 1,594,136 $ 0 Total dtat Goat $ 3,728,532 After a formal and extensive evaluation period, Brazos County selected AMCAD as the vendor to implement a Comprehensive Integrated Justice Information Management Solution (CIJIMS) to replace its existing Court Justice System, provided by Tyler Technologies. Together with a Project Team from Brazos County as well as the cooperation and input of county stakeholders and subject matter experts, AMCAD will configure and customize its existing solution to meet the county's 1,000+ requirements described in the Functional Requirements Specification (FRS) document. 9 Brazos County requires a CIJIMS that supports the entire lifecycle of adult justice information and automates the collection, maintenance, and sharing of this data. Brazos County's current Court Justice System has never been able to accomplish those goals; in part because it was never truly integrated. In addition, the current system does not enforce data integrity. As a result, the system has not been able to keep up with many of the county's and state's requirememts for reporting. In 2007 Tyler announced that the current Legacy System would be reaching end -of -life and quoted a price of $2.8 million to upgrade the system, including $100,000 to convert data (from their own system). There will also be a substantial cost in time, resources, and presumably enhancements to achieve the functionality desired. In essence, the amount of effort and resources required to upgrade to the system is equal to or greater than the amounts required to explore other options. Brazos County took the opportunity to explore other options and selected AMCAD as the vendor of choice. The Comprehensive Integrated Justice Information Management Solution (CIJIMS) is expected to meet the requirements listed above. dC In July of 2010 Brazos County officially formed a selection committee tasked with developing requirements for a Comprehensive Integrated Justice Management Solution (CIJMS.) Based on those requirements, the committee publicly posted a Request for Proposals (RFP) in December of 2010. Over the next several months, the selection committee along with subject matter experts and stakeholders from throughout the County evaluated the finalists and voted unanimously to recommend AMCAD. As a result of those efforts, Brazos County selected AMCAD as the preferred solution in July of 2011 and signed the formal contract in November 2011. The Project officially kicked -off in February of 2012. The Implementation is scheduled for 24 Months and is broken down into two phases (Phase 1 - Courts and Clerks, Phase 2 - Law Enforcement and Prosecution.) Currently, we are 70% of the way to completing phase 1. Description/Basis for Estimate Contract Total Capital Cost: Operating Budget Summary: Supplies and Maintenance Expense Operating Costs: Total Program Cost: Schedule of Activities Fr. Department Name: Information Technology FY 2013 $1,594,136 $1,594,:036 4,136 d' eratt FY 2014 $0 FY 2015 FY 2016 371 0 Amount' Fund Completed by: Ian Soares Date: 8/25/2012 FY 2017 Vol. /73 Pg. i,9` Brazos County, Texas Capital Improvement Program FY 2013 Department: Project Title: Information Technology Courthouse Core Switch Project Manager: Matt Wolfe Ix Preid us ending Year 1 ,;4014.13 42,589 Year 01:' Year 20t&1<7 Total; Capitat.Cost $ 42,589 O� of P This project will allow us to reorganize the first floor of the Courthouse to accommodate the addition of employees that have moved down in the past year as well as allow us to provide greater network bandwidth to the rest of the networking equipment in the courthouse. d Need lncfudfr g Open liAg Efficiencies and"Savings:" A core switch on the first floor will allow us to optimize the network within the Courthouse and allow us to use some of the existing hardware in the first floor for upcoming Courthouse remodel phases for surveillance cameras and additional servers on the first floor. The purchase of this switch will also enable us to bring the 4th floor data room on-line. History and Currant Stabile, We have had to add additional switches on the first floor and the design that we have implemented does not work well when daisy -chaining as many switches that have been installed to accommodate more departments on the first floor. Description/Basis for Estimate Core Switch quote Multi -mode GBICs Core Switch Maintenance Total Capital Cost: Staffing Expense Supplies and Maintenance Expense Operating Costs: Total Program Cost: CateOryr ` a Act! Completed by: Matt Wolfe !g FY 2013 $39,389 $3,200 2,589 42,589 ad Operating Bunget f U FY 2014 $72O 720 720 This SeatierrinfieCompbited by Capital • • 55500-80205000 Cor»ptter Netwr2Costs To Department Name: Information Technology oun „: FY 2015 $720 t20 ly ending" urce 7 FY 2016 Date: 4/10/2012 FY 2017 720 Vol. /73 Pg. Brazos County, Texas Capital Improvement Program FY 2013 Department: Information Technology Project Title: Video Camera Storage Project Manager: Billy Mellow Pre ds Fling Year2 Year 3 -v . Yea 2013.14 , '- =%20141 r 2 Total •..; Capital Cuet 14,250 $ $ 14,250 d This equipment will serve as the archive storage for the IP cameras installed throughout the county. The video recording servers will archive their daily live video recordings to this location every night. Purpose and Need Including ©pendng Efficiencies and Savings Because the number of cameras has doubled since our initial install of the IP camera system and assuming that 79 more cameras will be added in the Courthouse Phase 3 remodel project, we will not have sufficient storage to handle all of the cameras. History and CumsntStatuS :... When the IP camera project was first designed and implemented we calculated the storage needs and were able to utilize existing storage recourses without the need to purchase any new equipment to store the recordings. Today, our number of IP cameras has doubled and we are nearing the maximum that our current equipment can handle. At one point we had to reduce the number of archive days that we can view recordings from 21 to 14 days. Recently, we had to drop that number to 7 days due to storage constraints. Description/Basis for Estimate HP D2600 24 TB Bundle # BK766A HP 411/256 Controller : 462830-621 HP Mini SAS cable : 407339-621 HP 5yr Care Pack : UQ549E Total Capital Cost: Staffing Expense Supplies and Maintenance Expense Operating Costs: Total Program Cost: Activity FY 2013 $11,800 $500 $150 $1,800 14,250 $0 $0 14,250 0.0500-80203000- Conia*a A Department Name: Information Technology FY 2014 Amount 8 daet of+ g FY 2017 n Completed by: Billy Mellow Date: 4/10/2012 Vol. /73 Pg,.J` Brazos County, Texas Capital Improvement Program FY 2013 Department: Project Title: Information Technology Amcad Servers Project Manager: Billy Melzow Funding r1: 2-13 92,520 $ art' 3-14 Year a 11 144 -1.5 - Year 5 201647 0 $ 92,520 *wand Scope ptPmiect This project includes the hardware requirements specified by Amcad in the "Preliminary Hardware Configuration Plan", Version 1.0. rudingOperatitig Efficiencies and Savl r!:, The project will consist of a virtual server environment that will allow Brazos County to meet the server and storage requirements set by Amcad. Includes: 4 servers, storage, network switches rely end CurrentStones currently do not have the resources available to meet the needs of the new Amcad software. However, we will be tying this new hardware into our existing datacenter infrastructure to ensure that we have the most reliable and cost effective solution to run the Amcad development, testing, training, and production environments. dget impact Description/Basis for Estimate Servers Storage Networking Licensing/Maintenance Total Capital Cost: Staffing Expense Supplies and Maintenance Expense Operating Costs: Total Program Cost: Ned by•CapttalJmnprovete a .+ FY 2013 $26,565 $32,059 $4,112 $29,784 $ 630005tf2030Q#tputer Hardware at Activities From Completed by: Billy Melzow Department Name: Information Technology FY 2014 Amount 9 FY 2015 Fur FY 2016 $7,250 FY 2017 $7,250 7,250 ,2 Date: 4/10/2012 Vol. /73 Pg.2 Brazos County, Texas Capital Improvement Program FY 2013 Department: Project Title: Information Technology Toughbook Arbitrator upgrade Project Manager: Matt Wolfe g 12,900 $ $ 12,900 Ltescrfption eactSc.ope of Reject This project will result in the upgrade of the server software required for the Arbitrator digital in -car video systems used by our patrol officers. The following is a list of all the upgrades: Software: 1. Upgrade to Arbitrator 360 Server: 1. Migration to Intel Quad Core or greater on existing virtual machine 2. Upgrade Server OS to Windows Server 2008 R2 3. Upgrade database engine from SQL Server 2000 to SQL Server 2008 R2 ►ncludinp The Arbitrator system currently in use is outdated. The system hardware/software that is used is also many versions behind the latest versions currently being used for other County applications/systems. The upgrade to the backend system is necessitated due to the fact that newer toughbook video systems are no longer compatible with the current backend system. NOTE that this CIP will be necessary only if Lt. Drosche is permitted to purchase Arbitrator systems for his existing fleet or if Lt. Randall is granted new, replacement cars this year and they must be outfitted with new Arbitrator camera systems. The arbitrator system came into use in the Spring of 2009. There are currently 46 cars that have the arbitrator system in operation. Newer Arbitrator systems are not backward compatible and older Arbitrator systems are no longer available but are forward compatible. To deploy a new Arbitrator system we MUST upgrade all other existing camera systems to Arbitrator 360. Description/Basis for Estimate On -site installation Total Capital Cost: Operating Budget Summary: Arbitrator 360 Software Maintenance Agreement for 16 months ($270 x 46 cars) Operating Costs: Total Program Cost: Breakd and Op tIng Bad FY 2012 $12,900 12,900 $12,420 12,420 25,320 ,$ Completed by: Eric Caldwell Department Name: Information Technology FY 2013 t ;Activities 10 FY 2014 FY 2015 Only Date: 4/10/2012 FY 2016 Vol, /73 . - Pg. JJ Brazos County, Texas Capital Improvement Program FY 2013 Department: 'Information Technology Project Title: Virtual Desktop Infrastructure Project Manager: Tate Turnipseed Previous Funding' '. Year.' 2012-13 2 2014-15 2 T $ 205,000 $ 82,000 $ 82,000 $ 82,000 $ $ 451,000 d C A conversion from standard client computing devices to a centralized virtual computing infrastructure. Clients would have a virtual desktop located in the IT Datacenter and remotely connect to it to do their day to day computing. Approximately 80 percent of the county's workstations will be converted to virtual desktops. Endpoint computing devices will then be replaced with a cost effective replacement with a longer working lifespan upon failure. Pu, IRg E1tkMn Ssvi In an effort to standardize client computing, a virtual desktop infrastructure would create a flexible and secure computing environment. By the end of a 4 year migration to virtual desktops, client computing nodes will be replaced with thinclients or zerocleints. These less expensive workstation replacements will have a much longer working lifespan, with a refresh average of 10 years (compared to our current 4 year replacement cycle). We estimate that we will begin to see savings in Phase 3 and save approximate $800,000 over the next ten years. wn an Description/Basis for Estimate Phase 1 - 200 Node VDI Deployment Phase 2 - 200 Node VDI Addition Phase 3 - 200 Node VDI Addition Phase 4 - 200 Node VDI Addition Total Capital Cost: Staffing Expense Supplies and Maintenance Expense Operating Costs: Total Program Cost: fi Completed by: Tate Tumipseed on FY 2013 $205,000 a C goo FY 2016 FY 2017 orb: r ,; 63t 050€ T2030O0 Minor Co Pu a To Department Name: Information Technology unt 11 Funding Date: 4/10/2012 Vol. _473_ Pg•3 Brazos County, Texas Capital Improvement Program FY 2013 Department: Information Technology Project Title: County Wireless Network Prevlois Fundirf ,10 -Date Project Manager: Matt Wolfe Year 1 .1012-13 Year2 `2013.14 Year 201445 year 2015-1 Year,5 2016 37,500 $ d $ 37,500 Install a dual wireless network in all County offices to serve citizens on an unsecured, open network, and to serve county employees on a secure, managed network. Existing access points will be reconfigured to broadcast multiple SSIDs. Additional access points will be purchased and deployed. The software purchased will allow us to better place access points so that we can more efficiently cover the buildings with wireless connectivity. Purpose and Need Nu luding OpenstinirEffickineles and swing This project will leverage our investment in laptops, allowing our attorney's and other mobile employees to have network access anywhere within our buildings so that they are not limited by the availability of network cabling. It will provide more flexibility to our patrol officers for the upload of in -car videos and for accessing our justice software. It will also permit the deployment of wireless VoIP handsets. This project will eliminate some dedicated hardware such as presentation PCs and the associated software license costs. It will also expand wireless access for general citizen use from the Courthouse and Administration Building to all of our buildings. Finally, it will prepare our infrastructure for use with other mobile devices popular in the consumer market. NOTE that a variation of this project, a pilot program, costing $9000 is an option. This would provide for a controller ($5000) and some initial planning software tools ($4000), but this will provide limited wireless only in the courthouse, Administration Building, and the Maxwell Center. C This will replace our current public -only Wi-Fi in the Courthouse and Administration Building and change the management from NetNearU to our IT department allowing us to save on the costs that are paid to maintain the public network. Brazos County currently pays $2600 per year from the Law Library Fund to NetNearU for monitoring the wireless access points in the Courthouse. Removed Access points from the Courthouse and County Admin Building can be repurposed to cover other county buildings. Description/Basis for Estimate Controller and Access Point Software and Hardware for optimization Total Capital Cost: Staffing Expense Supplies and Maintenance Expense Operating Costs: Total Program Cost: Cate9Ory: Program Breakdown and Opetstirnq.Budget fhtaact FY 2013 $22,000 $15,500 7 50 FY 2014 FY 2015 FY 2016 lion, toBe Compieted'by Caplted"tmprelient Criitiee Onk. 63000500-80205000 Computer NetovitirkCosts'`'°`; Schedule ofActivitles Activityg From Completed by: Matt Wolfe/Eric Caldwell Department Name: Information Technology Sugge&ed Afethfigt ot financing A mount tiding; She 12 Date: 4/10/2012 FY 2017 Vol. _7_73 Pg. _ Brazos County, Texas Capital Improvement Program FY 2013 Department: Project Title: Information Technology Fiber to Expo Complex - BVCNet Project Manager: Bill Holland ending •.Year t " 2012-13 49,680 $ 4 r3 • j,, 4.14.. ... 546 Yea 1 $ 49,680 d- of Project Installation of pathway and single -mode fiber optic cable from the corner of Villa Maria Road and Jones Road to the Brazos County Expo Complex. The fiber will be spliced onto the City of Bryan's fiber on a pole at the intersection. It will then run from pole to pole north on Jones Road to the southeast side of the Expo Complex, where it will cross Jones Road and run on new contractor installed poles inside the Expo Complex property to a point behind the outdoor warm-up arena. Contractor will bore under concrete driveway. BRAZOS COUNTY will be responsible for trenching from the end of the bore to the network cabinet location inside the covered warm-up arena. Conduit and pull boxes will be installed by contractor in the trench, and BRAZOS COUNTY will be responsible for backfilling the trench. Fiber will then be installed by contractor and will be spliced onto a pigtail and landed into a rack mounted fiber enclosure. This installation is dependent upon a pole attachment agreement between BTU/COB and Brazos County. rp'ose and Need Including Operating Efficacies and Saving This will connect the Brazos County Expo Complex to Brazos County IT via fiber, and eliminate our reliance on the T1 connections we are paying monthly for from Verizon. The current annual cost for these two T1s is $7200 annually. Assuming no increase in cost of the T1s, Brazos County will see savings starting in year 7. An added benefit of connecting the Expo center to fiber is that other county operations could be relocated to the Expo Center if we ever need to. We have been leasing T1's from Verizon for voice and data. Each T1 provides 1.5 Megabits per second bandwidth. One T1 is dedicated to county employee use, and the other T1 is dedicated to patron use. Note that we believe the T1 for patron use is already inadequate. Realize that a typical DSL line to a residence is approximately 1.5 Megabits per second. NOTE that the Capital Improvements Project "Wider Bandwidth - Expo Wireless" is dependent on this project. If this project does not get funded, the CI project "Wider Bandwidth - Expo Wireless" will be inappropriate. NOTE, too, that a variation of this project costing $35,000 in which we obtain fiber from BVCNet is available, but the IT Department prefers this solution for technical and operational control reasons. Progmfli: Breakdown and Operating BUdgettmpact ,: Description/Basis for Estimate Fiber materials and installation labor HP Procurve 2615 Qty 1 Transition TN-J4858C (Multimode) Qty. 2 Transition TN-J4859C (Single Mode) Qty. 2 Total Capital Cost: Staffing Expense Supplies and Maintenance Expense Operating Costs: Total Program Cost: Category: FY 2013 $48,000 $600 $380 $700 49,680°:,; FY 2014 $.: FY 2015 7tls Seal . to Bp �t by'Capltatlmrprrvemen. 5440000 Notivori(ktartenance u f' 0 of Activities From Department Name: Information Technology 13 Fuattng S rce alanc F FY 2016 Completed by: Bill Holland/Eric Caldwell Date: 4/10/2012 FY 2017 Vol. /73 Pg.-_`T/ Brazos County, Texas Capital Improvement Program FY 2013 Department: Project Title: Juvenile Services Computer Server Project Manager: Doug Vance t€uus Fu To-Dat+ Year 1 2012E3 $ 4,300 $ Year2;, 2013-14 Year 3 2014-15. Y 20 4,300 Desorfpdan and Scope of Project In order for our department to purchase any additional IP security cameras, IT is requesting that we purchase our own server. According to IT the existing server is at maximum, with BCJS having more cameras than any other department. Currently we have two (2) cameras on hold until the server is purchased. Purpose-endNeed indfdding Operating Efficienclea arird`Savings : The new security camera server will allow the department to continue to add security cameras to our existing system. This will allow the department to continue to enhance the safety and security for the juveniles, parents, staff and the public. History and Current Status N/A Description/Basis for Estimate Security Camera Server Total Capital Cost: Staffing Expense Supplies and Maintenance Expense Operating Costs: Total Program Cost: Category:.. Activity 2 ofA From Program B!eakdownsand ©pera#ng Budgettint FY 2013 $4,300 4,300 FY 2014 FY 2015 n to Be Completed by Capital Improvement Committee On „10 0 uter H Completed by: Department Name: Juvenile Services 14 undinrces •:; Date: FY 2016 nctng y FY 2017 vol. / 73 .'g. BRAZOS COUNTY, TEXAS FY 2013 APPROVED CAPITAL IMPROVEMENT PLAN ng Projection N .-I t0 N O Ni O o '-1' N lA O 0 ri N t? t0 ri U1 e- I O N o o O a--i N to O O O .--i N V/1 5 -Year Fiscal Year Project Fundi 2014-15 O e4 Ni 1.? r O .--I N II? vt m rV O N OO V 1J• O W t/1 O cfi a I if! O .4 N 1r O t0 tit M a tlt O ,-4 to O O t/1 O O t/? M d• t/1 Approved FY 13 $ 54,960 $ 28,700 tO O1 I" M V/! O to I" N 1/1. O U1 N VT O O O' t0 `-I t, O O O to tft O O t0 .-I if! O O W N tit $ 27,000 O O .--7 N th O O V ri N to N -7 N $ 463,870 Simmod Requested 2012-13 $ 54,960 O O N co' IN t/1 O ID O1 N M to $ 27,500I O 0 to N' N O 0 O 0 � to O 0 O O t!1 to O 0 O t0 ,-I -I t/* O 0 O tft O 0 O CO .--I th $ 27,000 O O O .--i N VI. O O O V .--I th O to N .--4 to O N co N: lO tft Approved FY 12 $ 34,610 $ 28,700 O LO O1 N M 1/1. O N IN ..y O Project Title 0100 Auditorium Roof - Administration Building Gymnasium Paint - Juvenile Justice Gymnasium Roof - Juvenile Justice BCDC Freezer I Brazos Center Roof Drains Brazos Center AHU Rebuild Brazos Center Boiler Replacement Brazos Center HVAC Control System Replacement Lilly Building Roof Replacement - JP 4 Hirsch Training HVAC Replacement - Health Department AC Units Replacement (2) -Juvenile MHMR Building - Paint Lift - Building Maintenance AC Units Replacement (2) - IT BCDC Chiller Replacement Large Area Vacuum (2) Toilets (5) -Juvenile Center Replacement Vechile Replacement Vechile Striping Machine I TOTAL Cl r0 .c O. al CI C vow. / 73 Pg. 3 __ Brazos County, Texas Capital Improvement Program FY 2013 Department: Project Title: Maintenance Project Manager: Ernest Stuffs Administration Building / Auditorium Roof $ 54,960 $ 3,350 $ The Auditorium leaks when it rains. ear 7' 2'01344 $ 58,310 `Including Operating E1h ChwitTes andSail This space is not used often and there could be severe damage done before it is notice. This space was not part of the remodel and no work was scheduled in this area. Description/Basis for Estimate Roof Work Total Capital Cost: Staffing Expense Supplies and Maintenance Expense Operating Costs: Total Program Cost: FY 2013 $54,960 6300O5O0-65O50000•BuidIngMainttinafce ar From,,., Completed by: Ernest Stutts Department Name: Maintenance FY 2014 16 FY 2015 FY 2016 Date: 4/9/2012 FY 2017 Vol.. l�`,� Pg° Brazos County, Texas Capital Improvement Program FY 2013 Department: Project Title: Maintenance Juvenile Justice Center / Gym Paint Previous Fas dices Y To a 28,700 $ Project Manager: Ernest Stuffs Cap $ 28,700 i =intimate Scope of Project: - The Gymnasium paint on the outside walls are peeling, allowing moisture to penetrate into the inside walls. This is also causing the paint to peel on the inside. moose and Need°Including Operating Efficlencies and sav►+ To prevent any further damage to the wall and improve appearances. They Gymnasium roof may be causing some of these problems and will need to be addressed first. Description/Basis for Estimate 20' walls and within secure areas Elastomeric Paint for long lasting Total Capital Cost: Staffing Expense Supplies and Maintenance Expense Operating Costs: Total Program Cost: € is"Section ;of ACtMties T Department Name: Maintenance Breakdown and Opereting Budget impact ..,_ FY 2013 $28,700 28.700= FY 2014 FY 2015 FY 2016 —by Capital improvement Conanitt esOnl ing Maintenance n 17 • / g' ;EuntilrickSetirrai Completed by: Ernest Stutts Date: 4/9/2012 FY 2017 Vol. l7- _ Pg. Brazos County, Texas Capital Improvement Program FY 2013 Department: Project Title: Maintenance Juvenile Justice Center / Gym Project Manager: Ernest Stutts us. Fur Crate Year 2 Yea 2012-13 r E#1314 .., 2O1 37,960 $ 20154 $ 37,960 Description aneScopeotProj(ec! The Gymnasium roof leaks when it rains. It leaks around the edges, also allowing to penetrate into the inside walls, and it is causing the paint to peel off the walls Also included is the detention hallway that leaks when it rains. Purpose Need including Operating„ EttIckenekra-and Savings" To prevent any further damage to the walls and to keep rain from leaking into the building. IhOstory and - The detention hallway is a built up roof which is the failing and is beyond repair. The Gymnasium roof is in conjunction with the painting of the gym walls. This project will need to occur first before painting begins. Description/Basis for Estimate This is a dome type roof Total Capital Cost: Staffing Expense Supplies and Maintenance Expense Operating Costs: Total Program Cost: Program Breakdown and Operadnraudget impact..` FY 2015 FY 2013 $37,960 0 FY 2014 FY 2016 ,96Q �. Mf►"" This Sectionkto>Be Completed by Capital knprove►nentcom ee Only 63000500-71206000Maintenance ' of Completed by: Ernest Stutts Department Name: Maintenance 18 7Fu, Date: 4/9/2012 FY 2017 Brazos County, Texas Capital Improvement Program FY 2013 Department: Project Title: Building Maintenance BCDC Freezer Project Manager: Ernest Stuffs us-FUndi Year 1 2012-13 %Year 2 2013,44- 27,500 $ $ Yeah, Year4 2014- 2015=� Description and Scope of Project Replace the package unit with three separate condensers. Year 5 Total` ,;apitaf Cosh $ 27,500 Purpose and Need including Operating Efficiencies and Savings This packaged condenser serves all three freezers for the jail kitchen. It has out lived its normal service life . This unit is twenty years old and uses the Freon R22 that has been phased out and will not be available in the near future. History'and Cunint Statue: This will be a very complicated install that needs to be planned for SO - Administration and the Jail to still operate the kitchen. When this unit fails and has to be replaced without a plan in place, the jail kitchen will be without a place to store food . Description/Basis for Estimate Total Capital Cost: Staffing Expense Supplies and Maintenance Expense Operating Costs: Total Program Cost: Program Breakdown and Operating Budget Impact FY 2013 $27,500 !Eris Section to le:Completed by Capital improvement Comrnitt Category: ` : 63000500-80286000 Equipment -Other y % Scl►edulof Activities-, ' ty Completed by: Ernest Stuffs Department Name: Building Maintenance 19 u. FY 2016 Date: 4/9/2012 v�E. 1.73 FY 2017 9 Brazos County, Texas Capital Improvement Program FY 2013 Department: Project Title: Building Maintenance Brazos Center roof drains 7,500 $ 2 ;Year 3. X14 201445 Project Manager: Ernest Stutts Total Cap`at Cost $ 7,500 DoscriOdon and Scope of Project The roof drains have rusted out and leak inside the building. The existing roof will need to be pulled back to remove the drain connections . Stop water from leaking into the building. killing Operating EffiOlanclasiiind Savings. zf Cu This has been patched over the years with limited results. Description/Basis for Estimate Total Capital Cost: Staffing Expense Supplies and Maintenance Expense Operating Costs: Total Program Cost: U Acrity' Nk. 6 from Program BreakdOWn a nd'.OperattngBudget ifl7Pa FY 2015 FY 2013 $7,500 On to Department Name: Building Maintenance To FY 2014 20 -Ounclititt Sou FY 2016 OW: od;ot`1encin9 Completed by: Ernest Stutts Date: 4/9/2012 FY 2017 Vol. %1 Eg. ��� Brazos County, Texas Capital Improvement Program FY 2013 Department: Project Title: Building Maintenance Brazos Center AHU rebuild Project Manager: Ernest Stutts Year 1Y,: 2012-13` 160,000 $ Year 2 ;:Year 2014-1 $ 160,000 ai of The AHUs have reached passed their life span. They will have to be rebuilt in place because of their attic location. The condensers on the roof will also need to be replaced. #vding Purpose"and" "1n rsng rraxrern sans yr rg All these units are rusted out and leaking . The R22 Freon will no longer be available in the near future. The new condensers and rebuilt AHU's will be much more efficient and save energy. History and Curran Units are leaking water and Freon. Parts are no longer available for some of these units. Description/Basis for Estimate Total Capital Cost: Staffing Expense Supplies and Maintenance Expense Operating Costs: Total Program Cost: Activity.: From Breakdowrt and:Operating. FY 2013 $160,000 160,000 0000 Building.Maindenanee Completed by: Ernest Stuffs Department Name: Building Maintenance To FY 2014 unt,., 21 FY 2015 FY 2016 ta1?;improvenlentGoateeOnly, A -- Su Date: 4/9/2012 FY 2017 Brazos County, Texas Capital Improvement Program FY 2013 Department: Project Title: BCBM Brazos Center HVAC control system Project Manager: Ernest Stutts Previous u04puriding, Year 1 '"1011-13. $ 50,000 $ Year 2 2013-14 Y "201 'Year 5 G $ 50,000 On and Scope;:ofPr%t, Replace HVAC control system that is located at the Brazos Center. f�urpftse: r tncttrestng,.c4c�eranng Cr' wencrer r abr a , Currently the HVAC system is not working efficiently. Units are turned on by hand and set points are not adjustable. Some of the parts need to be replaced but are not worth replacing because of their age. History and Current. Status This building has never had a control system that has worked properly from the time it was built. Description/Basis for Estimate Total Capital Cost: Staffing Expense Supplies and Maintenance Expense Operating Costs: Total Program Cost: Activity Breakdoten and FY 2013 $50,000 SC 000 oao FY 2014 FY 2015 FY 2016 by Capital rr provement Commb'tee "Only <. 63000500-65050000 BulitlingtVairdenanc.e From Completed by: Ernest Stutts Department Name: BCBM Ttr r nun 22 SugrielfirtMetbot of Fkiancfriti Date: 4/9/2012 FY 2017 Vol. / '%3 Pg. Completed by: Ernest Stuffs Brazos County, Texas Capital Improvement Program FY 2013 Department: BCBM JP 4 / BM building Project Manager: Ernest Stutts au a Year" 2O12-1 16,000 $ Yea 20'1 New roof for this location. Description and Scope ofProtect 20 Total pltal: Cast $ 16,000 0Efficiene This roof has started leaking . Paper files are stored here as well as all the paper , toilet paper and paper towels for the county. C, This roof has been patched several times over the years but has reached the point it can no longer . Description/Basis for Estimate Total Capital Cost: Staffing Expense Supplies and Maintenance Expense Operating Costs: Total Program Cost: Schedule of Activities From Department Name: BCBM Program Breakdown and Operating Budget thyme FY 2013 $16,000 16,000 FY 2014 FY 2015 FY 2016 pletedby Capital Improvement CoirmlttG Only 000 BuDdingNalitemande 23 x4v . ggesiertMethod of Financing • Date: 4/9/2012 FY 2017 Brazos County, Texas Capital Improvement Program FY 2013 Department: BCBM Project Title: Health Department HVAC Project Manager: Ernest Stutts Previous Funding To•Date. 2012-' Year:2.K 201.314 .. 18,000 $ $ Year 3 2014-15 .Year 5 "20164 $ 18,000 Description and Scope of Project Remove two AC units and replace them at the location of the Health Department. Purpose and Need Including Operating Efficles and Savings; These units have failed heat exchangers and would coast more to repair than they are worth. Units have reached the end of their life span. Description/Basis for Estimate Total Capital Cost: Staffing Expense Supplies and Maintenance Expense Operating Costs: Total Program Cost: Program Breakdown and Operating Budget impact FY 2013 $18,000 18,000 8, FY 2014 FY 2015 FY 2016 by capital fmproveme rt Committee Only 6300050045050000 Building Maintenances ; Schedule of Activitles From ... .., . Completed by: Ernest Stutts Department Name: BCBM • To 24 u. Fur1ng Source Date: 4/1/9-2012 FY 2017 vol. _l73 Pg�� Brazos County, Texas Capital Improvement Program FY 2013 Department: Project Title: BCBM Juvenile AC units Project Manager: Ernest Stutts Previous. Fu Year 1' 201243 $ 27,000 $ Remove two units and replace them. 1 T $ 27,000 ad Need Nrcfacting Operating Ettiodeetctes andSaida There are two units that the heat exchangers have failed .Due to the age of the units its not worth repairing the units. History and Current Statute.: These units have had compressors , fan motors and leaking coils in the past and are past more repairs. Description/Basis for Estimate Total Capital Cost: Staffing Expense Supplies and Maintenance Expense Operating Costs: Total Program Cost: FY 2013 $27,000 27,00O 63000500-65050000 Building Maintena vi 'To Completed by: Ernest Stutts Department Name: BCBM d tfng Budget im pact FY 2014 p nt 25 FY 2015 Funding'. Vol. - FY 2016 Date: 4/9/2012 FY 2017 Brazos County, Texas Capital Improvement Program FY 2013 Department: Project Title: BCBM IT building HVAC Project Manager: Ernest Stuffs Fun rate 21,000 $ Replace the two AC units located at the Information Technology Building. of Proles. $ 21,000 ding C ating'Efficiencies and Savings These units have failed heat exchangers. Due to the age of these units its not worth repairing them. story and Current Status Heater can not operate. Description/Basis for Estimate Total Capital Cost: Staffing Expense Supplies and Maintenance Expense Operating Costs: Total Program Cost: Actlty Program Breakdown a FY 2013 $21,000 21,000 O FY 2014 FY 2015 FY 2016 ted by Capital in vement Corr ee Only 63000500.65050000 B fing Maintenance 1,4011 ides . Department Name: BCBM Amount 26 Completed by: Ernest Stutts Fundig' our Date: 4/9/2012 FY 2017 Pg ,5'f' Brazos County, Texas Capital Improvement Program FY 2013 Department: Project Title: BCBM Juvenile Center Toilets Project Manager: Ernest Stutts PrevioustFundIng,. Year 1 .20123 $ 14,000 $ Year:2 201344 Replace five custom toilets at the Juvenile Center. Year 3 10141'5 DeacrfpfIon and Scope:of; Pr~o1ect $ 14,000 Prapose`and Need Including Qperatlag Efficlencles aneSa"vfngs s The stainless steel toilets have rusted out and leak. We have removed one of these toilets to try to repair it. The design of the toilet will not allow it to be repaired. Description/Basis for Estimate Total Capital Cost: Staffing Expense Supplies and Maintenance Expense Operating Costs: Total Program Cost: Category:_. U Completed by: Ernest Stutts kdown and ©peratfng Bud "get FY 2013 $14,000 14,000. 1.4,000 FY 2014 FY 2015 plated by capital ftnprO*enient 63000500650500©0 Building Maintenance From Department Name: BCBM To ount • 27 FY 2016 -.Suggested Methof"Ffnancinf Date: 4/9/2012 FY 2017 vol. /43 pg 3! Brazos County, Texas Capital Improvement Program FY 2013 Department: Project Title: Sheriffs Office - Jail Work Crew Division - Striping Machine Project Manager: Wayne Dicky Previous Fun To»t ate 2- 1,250 $ Year 2013= Yea 2014 6 Capital Cost 1,250 The Sheriffs Office - Work Crew Division is requesting a Striping Machine to use on projects around the Sheriffs Office, Detention Center and throughout the County. Purpose and Need IncludingtOperating Ei$iciencksisend Savings:. The Work Crew Division is assigned projects in and around the County repainting stripes in County parking lots. When these projects are assigned to the Work Crew Division, they have to close down parking areas for extended periods of time due to having to repaint stripes by hand. This equipment would expedite these projects, which would allow for parking areas to be reopened in a timely manner and used by the high volume of citizens the County serves. This equipment would also allow the Work Crews to repaint the County parking lots more professionally in a shorter time period, thus allowing the crews to be assigned to more projects. The Work Crew Division does not currently have this equipment. This division is forced to attempt to professionally repaint parking areas by hand. Description/Basis for Estimate Striping Machine Total Capital Cost: Staffing Expense Supplies and Maintenance Expense Operating Costs: Total Program Cost: 0 FY 2013 $1,250 1,250 63000500-67286000 Equipment - Other a Department Name: Sheriffs Office - Jail To n and Operating BudgetiMpact,4,. FY 2014 J FY 2015 aunt--, 28 FY 2016 ovemarit committees Only SU Completed by: Lt. David Drosche Method of Fkunteing Date: 3/9/2012 FY2017 W 2 0 U N 0 N cc co Z 5 a Z CW W 0 2 J H a U O W J 0 a a m O U- 5 -Year Fiscal Year Project Funding Projection N O O l0 to O N tn r-1 O N N m O O (-4 -o N O a LL a Q L} L} co co vi N Co ui N OO V1 N CO V1 Furniture for Courtroom, V_ U cu 0 O V1 E o o at w m w V C CD y w Q C C O O L N U O) CC Brazos County, Texas Capital Improvement Program FY 2013 Department: Project Title: Associate Judge 1 New Furniture for Court Project Manager: Associate Judge 1 Previous Fu To - Year 1 2012.13. $ 25,181 $ 4 a $ 25,181 f Furniture for courtroom, jurry/conference room, office reception area and Bailiff's office. including Operating Eflioterithis and Savings New courtroom and office space. History and Cuu`rent currently using Judges personal office furniture. Description/Basis for Estimate wiltons quote Total Capital Cost: Staffing Expense Supplies and Maintenance Expense Operating Costs: Total Program Cost: ity FY 2013 $25,181 25~18':1;; 63000500-67142000 Furniture tt From Completed by: Lisa Paradis Department Name: Associate Judge 1 and FY 2014 g d by f apital Gnprov Urn 30 FY 2015 FY 2016 Sug�afllrod:of:1Ynanoing . Funding Source Date: 4/5/2012 FY 2017 X W H z D 0 U N 0 cd m FY 2013 APPROVED CAPITAL IMPROVEMENT PLAN 5 -Year Fiscal Year Project Funding Projection a > O Q. d n co N to N O LL of O n :-C71 CC C1 E O O L1� N LY O O O N 1 N Q O oi 13 Pg. y \ Brazos County, Texas Capital Improvement Program FY 2013 Department: Project Title: County Court at Law 2 Reception area furniture Project Manager: Jim Locke Funding ate 20 1,900 $ 1 of Capita[ tai 1,900 Desk and file cabinet for reception area d including QperatingEfficienclesandServings Replace existing desk to have more efficient (and somewhat more attractive) furniture for use of receptionist -civil court coordinator adCrarrentStatus hand-me-down furniture from 272nd some years ago Description/Basis for Estimate mate for same items purchased by CCL1, Total Capita_ l Cost: Staffing Expense Supplies and Maintenance Expense Operating Costs: Total Program Cost: ActMy PrograBreakdorm andQperatfag FY 2013 $1,900 1,9W FY 2014 FY 2015 FY 2016 This Section 1OBe Completed.by Capital Improvement Committee Only. Schedule of Activities From Completed by: Department Name: County Court at Law 2 32 i, ,RiOding,S0urde. Date: 4/9/2012 FY 2017 Vol. /'3 .. Pg, .._. Brazos County, Texas Capital Improvement Program FY 2013 Department: Project Title: County Court at Law 2 Jury Room refrigerator Project Manager: Jim Locke Previous Funding To -Date 'r=ear 1 2012.13 $ 700 $ Replace decrepit jury room refrigerator Year 2 2013-14 Year 3 2014-15 Year 4 2015-16 Year 5 '01817 Total Capital Cost $ 700 Description and Scope of Project Purpose and Need Including Operating Efficiencies and Settings Provide juries (and only incidentally staff) with cold drinks and place to store lunches, possibly medicine, during jury service. More efficient juries when well hydrated. History and Current Status Current frig apparently donated by an earlier judge at least 15 years ago. Description/Basis for Estimate Lowe's, Home Depot, Sears websites Total Capital Cost: Staffing Expense Supplies and Maintenance Expense Operating Costs: Total Program Cost: Program Breakdown and Operating Budget impact FY 2013 $700 700 700 FY 2014 $ FY 2015 FY 2016 This Section to Be Completed by Capital Improvement Committee Only Category 63000500-67050000 Appliances Activity Schedule affcthiltfes front Completed by: Department Name: County Court at Law 2 Amount 33 of Financing - funding Source 'Fund -,Balance -FY : . - B iget Process -P(2013 Capitaf'Repi'Fund Bonds/T.Notes-FY: Sale' of Pei :ease Pa `Funding Requiri Date: 4/9/2012 FY 2017 v /73 r.�./ Brazos County, Texas Capital Improvement Program FY 2013 Department: Project Title: Sheriffs Administration Fleet Vehicle Replacement Project Manager: Lt. Thomas Randall us Funding rar 1 12-13 30,515 $ Year 2 2013-14 Year 3 2014-15 Total pital Cost $ 30,515 pe of'Pr"oject:w Replace 2009 Dodge Charger Unit 159 VIN # 2B3KA43T49H506542 Including Operating Efficiencies and Savings Marked patrol units are to be replaced at 90K miles according to county policy to provide for officer safety and cost efficiency. Routine maintenance on newer vehicles is less costly than older ones. The older a vehicle becomes and the more stress there is on the mechanical systems, the greater the chance of more expensive repairs that are no longer covered under manufacture warranty. All Sheriffs Office vehicles are emergency response vehicles needed by commissioned personnel to respond at a moment's notice. To assure the responsibilities are carried out as required, the Sheriffs Office must have the assurance of being properly equipped so as to respond effectively; this includes dependable fleet vehicles not subject to breaking down. History and Current Status Current mileage as of February 28, 2012: 75,732 miles Total cost of MAINTENANCE for this vehicle has been: $ 1,634.39 Total cost of REPAIRS has been: $3,177.62 TOTAL MAINTENANCE & REPAIRS: $4,812.01 Description/Basis for Estimate Dodge Charger Total Capital Cost: Staffing Expense Supplies and Maintenance Expense Operating Costs: Total Program Cost: Program Breakdown and Operating Budgetimpact FY 2013 $30,515 5: $ FY 2014 FY 2015 U 0,515 This Sectlot.tO"Bo Completed by Capital ImprovementComm#ttbe Only 600500-80892800 'Vehicles - SO . oflctivitiee Fi To Completed by: Christopher C. Kirk, Sheriff Department Name: Sheriffs Administration O 39 „Suggested Method of Fining Funding Sour ..> Date: 3/29/2012 \Joi X73 4z J a I- Z W 2 Q xO W cg I- a 2 z O 0. U Q O Vf U CC O m ix 0. 0. m a-1 0 LL 5 -Year Fiscal Year Project Funding Projection N 0 0 N a�-1 0 O N e-1 m e-1 0 N v w 0 ' 0 a 0 LL -o O 0. 0. N LL N 01 01 01 N to e1 01 01 01 N N O 01 UI 0 m tR 0 e -I mm t/? O 01 m m 01 O' m 1 N t0 01 O O 01 UI 0 m O m N O m N O m N N UI Lel m m O m N O m Om N Om 0 m N 10 N U1 UI m m m 0 C U 0 4 M y M C4 '17 4) U N N J7 Pg BRAZOS COUNTY, TEXAS FY 2013 APPROVED CAPITAL IMPROVEMENT PLAN 5 -Year Fiscal Year Project Funding Projection N a-1 l0 O O N 00 O O N O O N c -I M O O N OO N 00 N 1 O M 00 m O m N O m O 00 m e-1 LT N m v 0 m O m N 0 N LT O OO N 00 N O co N 0 N tn. O OO N 00 N N N in On m O N 00 OO Lri m in 0O U, W N N LA O1 N '--i t0 e-1 OO 0 O OO O O N R t/A CO E co a) q.) w CO C E U CO C U_ v N w CO E U eel °O 0.1'4O 0) v a.)_ a) 7) C) 0) 00 CO U- } CU a) O CO a a) r a) fa a, 0) d J O O m O E a) L H f /73 c/ Brazos County, Texas Capital Improvement Program FY 2013 Department: Sheriffs Administration Project Title: Fleet Vehicle Replacement Project Manager: Lt. Thomas Randall Previous Funding TQ-Dates earl 2012-13 37,140 $ ear 5;= 16-T $ 37,140 Descrfptibitr and Scdpe of "eject Replace 2006 Dodge Charger Unit 128 VIN: 2B3KA43H86H335074 g Cparatfng Ef€ta Marked patrol units are to be replaced at 90K miles according to county policy to provide for officer safety and cost efficiency. Routine maintenance on newer vehicles is less costly than older ones. The older a vehicle becomes and the more stress there is on the mechanical systems, the greater the chance of more expensive repairs that are no longer covered under manufacture warranty. All Sheriffs Office vehicles are emergency response vehicles needed by commissioned personnel to respond at a moment's notice. To assure the responsibilities are carried out as required, the Sheriffs Office must have the assurance of being properly equipped so as to respond effectively; this includes dependable fleet vehicles not subject to breaking down. a Current mileage as of February 28, 2012: 110,777 miles Total cost of MAINTENANCE for this vehicle has been: $ 2,862.60 Total cost of REPAIRS has been: $4,712.84 TOTAL MAINTENANCE & REPAIRS: $7,575.44 Description/Basis for Estimate Dodge Charger Total Capital Cost: Staffing Expense Supplies and Maintenance Expense Operating Costs: Total Program Cost: Actiirity'• "Program Breakdown and'0peradrrg Budget hnpact FY 2013 $37,140 to;'Be C 63001 00-80892800 Vehicles - SO Schedule of Actfvftfes From Completed by: Christopher C. Kirk, Sheriff Department Name: Sheriffs Administration FY 2014 FY 2015 FY2016 byCapitafireproverneot Committee Only'' 37 S+rggeste Methodt'Of Financing v ,i 73 Date: 3/29/2012 FY 2017 Brazos County, Texas Capital Improvement Program FY 2013 Department: Sheriffs Administration Project Title: Fleet Vehicle Replacement Project Manager: Lt. Thomas Randall d a Year1 2012-13: $ 32,565 $ .,Year 2 2013-1`4; Year3 201.4-'C5 Year 4 2011 32,565 Replace 2007 Dodge Charger Unit 146 VIN # 2B3KA43H67H714527 Purpose and Need Including Operating Eficiencies andSavings Marked patrol units are to be replaced at 90K miles according to county policy to provide for officer safety and cost efficiency. Routine maintenance on newer vehicles is less costly than older ones. The older a vehicle becomes and the more stress there is on the mechanical systems, the greater the chance of more expensive repairs that are no longer covered under manufacture warranty. All Sheriffs Office vehicles are emergency response vehicles needed by commissioned personnel to respond at a moment's notice. To assure the responsibilities are carried out as required, the Sheriffs Office must have the assurance of being properly equipped so as to respond effectively; this includes dependable fleet vehicles not subject to breaking down. History and Current Status. Current mileage as of February 28, 2012: 102,468 miles Total cost of MAINTENANCE for this vehicle has been: $ 4,480.46 Total cost of REPAIRS has been: $2,794.81 TOTAL MAINTENANCE & REPAIRS: $7,275.27 Description/Basis for Estimate Dodge Charger Total Capital Cost: Staffing Expense Supplies and Maintenance Expense Operating Costs: Total Program Cost: 92800..1fehi -'- SO !iodide ofActiviiies* Activity FY 2013 $32,565 32,565 32;565 To Completed by: Christopher C. Kirk, Sheriff Department Name: Sheriffs Administration nd FY 2014 FY 2015 FY 2016 by Capital traprove nent Cornmtttee,Only u 38 vCI /X3 of Flnanclni Date: 3/29/2012 FY 2017 t6 Brazos County, Texas Capital Improvement Program FY 2013 Department: Project Title: Sheriffs Administration Fleet Vehicle Replacement Project Manager: Lt. Thomas Randall PreueTun 30,515 $ Year 2. 201314''' Year3 201.4-15 Year 4 2'015-16. Year 5` •" 6-17 Cap $ 30,515 Scope oirProject Replace 2009 Dodge Charger Unit 159 VIN # 2B3KA43T49H506542 nd 9? Operating Efciencies.and Savings Marked patrol units are to be replaced at 90K miles according to county policy to provide for officer safety and cost efficiency. Routine maintenance on newer vehicles is less costly than older ones. The older a vehicle becomes and the more stress there is on the mechanical systems, the greater the chance of more expensive repairs that are no longer covered under manufacture warranty. All Sheriffs Office vehicles are emergency response vehicles needed by commissioned personnel to respond at a moment's notice. To assure the responsibilities are carried out as required, the Sheriffs Office must have the assurance of being properly equipped so as to respond effectively; this includes dependable fleet vehicles not subject to breaking down. nt Status Current mileage as of February 28, 2012: 75,732 miles Total cost of MAINTENANCE for this vehicle has been: $ 1,634.39 Total cost of REPAIRS has been: $3,177.62 TOTAL MAINTENANCE & REPAIRS: $4,812.01 Description/Basis for Estimate Dodge Charger Total Capital Cost: Staffing Expense Supplies and Maintenance Expense Operating Costs: Total Program Cost: Program Breakdown. and Operating Budget Impact FY 2013 $30,515 30,515; 0, Category; 63000500-808928OO;Vehicles`= SO Schedule oAetivhles' Activity .: From •'ra... Completed by: Christopher C. Kirk, Sheriff Department Name: Sheriffs Administration 5 FY 2014 by Amount FY 2015 0 Su ,Ftttdingl vc4 /73 39 FY 2016 c/ng Date: 3/29/2012 FY 2017 Completed by: Christopher C. Kirk, Sheriff Brazos County, Texas Capital Improvement Program FY 2013 Department: Project Title: Sheriffs Administration Fleet Vehicle Replacement Project Manager: Lt. Thomas Randall 7,665 $ Year. 1 2012-13 .;Year 2 2013-14::.: 22,791 $ $ Year3 20144 0 $ 30,456 This 2009 Dodge Charger Unit 160 was involved in an accident caused by a civilian driver and the car has been considered a total loss. VIN # 2B3KA43T69H506543 Purpose and Need Including Operating EfttcleneNs anal The insurance company has declared this vehicle a total loss and will be replacing the base cost of the car with a new one. However, the optional equipment that was in the car will be the responsibility of the county to pay to switch it out and/or replace. t The mileage at the time of the accident was: 63,439 Description/Basis for Estimate Dodge Charger Provided by Insurance Co. Total Capital Cost: Staffing Expense Supplies and Maintenance Expense Operating Costs: Total Program Cost: Category: FY 2013 $30,456 4 63000500-80892800 Vehicles- hedule o ActfV ties ;:From Department Name: Sheriffs Administration 0 FY 2014 FY 2015 by Capital improvenr*nt Com .Amount 40 FY 2016 ,BUtigOgbactAfefitocrOfFinancing Date: 3/29/2012 \JH /73 FY 2017 Brazos County, Texas Capital Improvement Program FY 2013 Department: Sheriffs Administration Project Title: Fleet Vehicle Replacement Project Manager: Lt. Thomas Randall Previous Frndin %'rotate Year 1, 2©12.13` $ 30,515 $ A,Year. 24, 20114,t Year3 20U-15 Year 4. 115-16 t $ 30,515 p� araScop'e,of Replace 2009 Dodge Charger Unit 161 VIN # 2B3KA43TX9H506545 Purpose an tNeed Including` OperatIng EfficiancTas and Savings Marked patrol units are to be replaced at 90K miles according to county policy to provide for officer safety and cost efficiency. Routine maintenance on newer vehicles is less costly than older ones. The older a vehicle becomes and the more stress there is on the mechanical systems, the greater the chance of more expensive repairs that are no longer covered under manufacture warranty. All Sheriffs Office vehicles are emergency response vehicles needed by commissioned personnel to respond at a moment's notice. To assure the responsibilities are carried out as required, the Sheriffs Office must have the assurance of being properly equipped so as to respond effectively; this includes dependable fleet vehicles not subject to breaking down. History an* Current Status Current mileage as of February 28, 2012: 103,338 miles Total cost of MAINTENANCE for this vehicle has been: $ 3,990.96 Total cost of REPAIRS has been: $2,477.14 TOTAL MAINTENANCE & REPAIRS: $6,468.10 Description/Basis for Estimate Dodge Charger Total Capital Cost: Staffing Expense Supplies and Maintenance Expense Operating Costs: Total Program Cost: FY 2013 $30,515 30,515 3O515 63000500-80892600Ne'tictes - SO • Schedule olfActiVitles" Activity: From Completed by: Christopher C. Kirk, Sheriff Department Name: Sheriffs Administration d FY 2014 by Capitallniprn Amount 41 FY 2015 FY 2016 Suggesied`Mleihod of Plnancing FUndingiSpurce Vol /73 Date: 3/29/2012 FY 2017 BRAZOS COUNTY, TEXAS FY 2013 APPROVED CAPITAL IMPROVEMENT PLAN 5 -Year Fiscal Year Project Funding Projection N. ''' LIS N 0 0 0 o m V} I I $ 30,000 $ 30,000 1 VD 0 N 0 0 0 V) VT V1 v 0 0 N 6 O m 1./1- M N O N $ 7,000 0 0 VI V? 0 CO V Lf $ 24,750 0 0 01 V* $ 400 Approved FY 13 O O 1: V1 O O l0 V1 O 06 V1 O CO V1 tn. .--i a' .--i .n $ 24,750 O V1 Cf Vf O CO .-I VT O O O CO Vf Approved Requested Project Title FY 12 2012-13 -28002000 Heavy Duty Food Slicer $ 3,750 12 Meal Delivery Carts $ 7,800 2 Heated Holding Cabinets $ 4,000 2 Sheet Pan Racks $ 800 20" Hedge Clippers $ 300 Stingers $ 5,600 Intoxilyzer $ 850 Echo Blower $ 400 6 Lawn Mowers $ 2,850 Radios $ 3,000 2 Wall Mounted Displays $ 1,750 Work Crew Division - Riding Mowers (2) $ 7,000 Ballistic Vests (10) $ 6,000 ECG - Medical Division (2) $ 8,400 PerpperBall Technologies Tilt Skillet - Food Services Hot Food Table - Food Services $ 5,693 Toaster - Food Services $ 1,415 Crisis Intervention Vehicle Equipment (2 per year) $ 24,750 Fax Server Motorola XPR6550 Portable Radios (5) $ 3,500 Desktop Computer Miter Saw - Work Crew Division Karbon MPID - Work Crew Division $ 1,800 Replacement Vehicle Unit 163 $ 30,000 Replacement Vehicle Unit 204 $ 30,000 X W H z O U O N cc z 5 a F - z W 2 W 0 GC a 2 O a a u. 5 -Year Fiscal Year Project Funding Projection N '-i t0 0 O N t0 cr LA 0 N to O O N et m rl O N 1 O O O O' M 1 O O O O M L1� O O O O M 1 O O O O m t/f O O O V1 M O O O u1 N O O O ui m L? O O O V1 M O O O O m O O O U' m 1 O O O 0 O O O O O O V1 O1 N O O O O m 1 O O O O m O O O O m O O O O O O U1 m O M O N N 0 O O m 1 U' N 1.4 O O M 00 UI 0 00 O O .-4 .-I M N a a) U cu > C) O. Q+ CU N N a U N a Q!i v ca a CO N U O C) U CO d U -SE rn O ro x J F vol. /Z-3 pg, 7/ Brazos County, Texas Capital Improvement Program FY 2013 Department: Project Title: Sheriffs Office - Jail Work Crew Division - Riding Mowers <Yea 2012- 7,000 $ a 4 7,000 $ Project Manager: Wayne Dicky C $ 14,000 0 The Sheriffs Office - Work Crew Division is requesting two additional Riding Mowers to use on projects around the Sheriffs Office and Detention Center. ad a The Work Crew Division is assigned to maintain the property around the Detention Center. This division has eliminated overtime for work crew assignments. The purchase of this equipment would assist in preventing overtime by providing the crews with the proper number of mowers to maintain the property in a timely manner. This equipment would allow the crews to cover a larger are of property in a shorter time period, thus allowing the crews to complete their duties more effectively. a;rrre The Work Crew Division currently has two Riding Mowers. It is extremely difficult to maintain the Detention Center property with the current amount of equipment without the use of overtime. Description/Basis for Estimate 2 Riding Mowers Total Capital Cost: Staffing Expense Supplies and Maintenance Expense Operating Costs: Total Program Cost: O Ivit�t a FY 2013 $7,000 7 63000$00•67286tgtztt al As Department Name: Sheriffs Office - Jail T FY 2014 $7,000 44 p vu FY 2015 u FY 2016 Date: 3/28/2012 73 FY 2017 Completed by: Lt. David Drosche 7z Brazos County, Texas Capital Improvement Program FY 2013 Department: Project Title: Sheriffs Office - Jail Ballistic Vests Project Manager: Wayne Dicky The Sheriffs Office - Jail Division is requesting 10 ballistic vests. ng Off# ng_, fee ! trrdSaving It is the responsibility of Brazos County and the Sheriffs Office to use available resources to protect their officers, which are assigned to divisions where serious bodily injury may occur due to contact with inmates, suspects and consumers. The Sheriffs Office - Jail Division is a revolving door for officers being promoted to other divisions. When the officers promote, they keep their vest for their new position. Description/Basis for Estimate 10 Ballistic Vests Total Capital Cost: Staffing Expense Supplies and Maintenance Expense Operating Costs: Total Program Cost: Completed by: Lt. David Drosche Department Name: Sheriffs Office - Jail 00 h by 45 Date: 3/29/2012 vol. _./73 Ptg,.73 Brazos County, Texas Capital Improvement Program FY 2013 Department: Project Title: Sheriffs Office - Jail Medical Division - ECG Project Manager: Wayne Dicky ous Fling YearI `2O'N2-13 $ 8,400 $ 2013-14 Year 3 2014-14 Y 4, 4 5,000 $ C $ 13,400 a cif P The Sheriffs Office - Jail is requesting two ECG Machines. The Sheriffs Office Medical Division is responsible for inmates' medical care. Our average population over the last year was 586. We are intaking more and more inmates every month with major medical problems. Purpose andNeed includingOperrating:EflfclenclesiontSevingsk The Medical Division is required to provide continuity of care for our inmate population. In order to provide this care, we must have adequate medical equipment. The equipment we have in our facility allows our medical staff to provide as much care as possible within the facility. This helps minimize the number of inmates we transport to the local Emergency Rooms. The Medical Division needs proper equipment to handle emergencies and patient diagnosis. We currently have two ECG machines that were purchased in FY2005. We are having mechanical problems with one of the machines. Both machines need servicing and calibration. Description/Basis for Estimate 2 ECG machines 1 ECG machine Total Capital Cost: Staffing Expense Supplies and Maintenance Expense Operating Costs: Total Program Cost: 2 ..:Schedule of activltles- ' ,. F Department Name: Sheriffs Office - Jail FY 2013 $8,400 8. ,400 1nt- Other nd FY 2014 g Amount , .. .. 46 FY 2015 FY 2016 $5,000 ncing • O ,. Completed by: Lt. David Drosche Date: 4/2/2012 FY 2017 vol, /73 Pg. ?e/ Brazos County, Texas Capital Improvement Program FY 2013 Department: Project Title: Sheriffs Office - Jail Food Services Division - Hot Food Table Project Manager: Wayne Dicky Fu Year 1 2012-13 5,693 $ Y+ 20 Year 3 2014-1; 'par 4 -16 Year 5 1iM11 C 5,693 p Act The Sheriffs Office - Food Services Division is requesting a replacement hot food table. "pose and Need.`lnciuding Operating Efficiencies and Sam The Food Services Division needs to replace our current table so that we can prepare meals in a timely manner and expedite the process. Our current hot food table is inefficient and reduces our operational effectiveness. History and Curre:Status Our current hot food table was purchased in 1991. This table is literally falling apart. The poor condition of our current table is seriously affecting our inmate meal delivery. Maintenance performed numerous repairs last year after this request was previously denied. The table continues to have structural and operational issues. The current table is 20yrs old and needs to be replaced. p Description/Basis for Estimate Hot Food Table Total Capital Cost: Staffing Expense Supplies and Maintenance Expense Operating Costs: Total Program Cost: FY 2013 $5,693 5ti08028600OO Equipment - Other 5,693 5,893 Cojaptated by CaPital improverneAtCoimnittee C nd'Operating Budgetkapact FY 2014 FY 2015 FY 2016 Category: .. Siaduie oti4cti r�t From Completed by: Lt. David Drosche Department Name: Sheriffs Office - Jail Amount 47 funding S Date: 4/2/2012 FY 2017 VoL /73 Pg. Brazos County, Texas Capital Improvement Program FY 2013 Department: Project Title: Sheriffs Office - Jail Food Services Division - Toaster >revious` Fundt'rig 1 c=ta'. .. 201 ;.:.Yearn ,22013-44 Year -,. • 201`4-f5 Project Manager: Wayne Dicky 1,415 oescripand Scope of Project The Sheriffs Office - Food Services Division is requesting a conveyor type toaster. 1�trrgrtsdand Need including Operating Efttcleodes and S vi The Food Services Division needs to purchase this equipment in order to prepare meals in a timely manner and expedite the process. We currently do not own the proper equipment to maintain operational effectiveness. The purchase of this equipment will allow us to prepare toast instead of biscuits, which will drastically reduce food cost. Ht3tory and Bent: Statue We do not currently own this type of equipment. We are attempting to acquire equipment that will reduce overall food cost and improve efficiency. Description/Basis for Estimate Toaster, Conveyor Type Total Capital Cost: Staffing Expense Supplies and Maintenance Expense Operating Costs: Total Program Cost: Category: kdown end Operating Budget Impact FY 2013 $1,415 1,415 0415. FY 2014 FY 2015 " This Section to Be Completed` by Capitai Improvement Conan ff!ed44h of Activities Completed by: Lt. David Drosche Department Name: Sheriffs Office - Jail Amount 48 ou FY 2016 Date: 4/2/2012 FY 2017 Brazos County, Texas Capital Improvement Program FY 2013 Department: Project Title: Sheriffs Office - Jail Crisis Intervention Vehicle Equipment Project Manager: Wayne Dicky Total Capital Cost. Previous Funding To -Date Year 1 20124, $ 24,750 $ Year 2 2013-14 24,750 $ :,Year 44:t;,-, . 2015;41.6 DescriptionaAdScope of"Project ` ' ;..::Year 5 6- $ 49,500 The Sheriffs Office is requesting Mobile Data Terminals with all necessary mounting equipment and licensing fees for the four Crisis Intervention Team vehicles. Purpose and:Need lnctuding Operating Efficiencies aidSavings The Crisis Intervention Deputies need this equipment for officer safety and efficiency and effectiveness of daily operations. This team handles calls concerning mental health consumers in crisis. This usually means the consumer's life is in jeopardy or an innocent bystander's life is in jeopardy. Responding officers need to know whether or not the consumer has a weapon in order to approach the scene with proper care and safety. CIT responds to many calls where a weapon is involved, but the officers are unaware due to the information not being broadcast over the radio and only sent via MDT. Dispatch also sends historical data over the MDT to provide more information about the consumer, which can assist the CIT Deputies on how to best handle the call. These Deputies need this equipment in order to handle calls effectively in a safe manner. History°and Current Status The Crisis Intervention Team does not currently have this equipment in their vehicles. Description/Basis for Estimate 4 Mobile Data Terminals w/ equipment Total Capital Cost: Staffing Expense Supplies and Maintenance Expense Operating Costs: Total Program Cost: Activity Prcrgraa akdown end OperatintBudget.t npact FY 2013 $24,750 24J50 FY 2014 $24,750 24,750; FY 2015 FY 2016 Completed byCapitalimpr node t Committee, 63000500`80892820 Vehicles - Jail - Completed by: Lt. David Drosche Department Name: Sheriffs Office - Jail •,To Amount 49 1•.=Suggested Method of Financing Fund g Date: 4/4/2012 FY 2017 Brazos County, Texas Capital Improvement Program FY 2013 Department: Project Title: Sheriffs Office - Jail Motorola XPR6550 Portable Radios (5) Project Manager: Wayne Dicky P F Year1 201'213 $ 3,500 $ 4 Year 20144 $ $ 'Near 4 ..: 201546 Year 5 2016-17 T 3,500 p#on and Scope of Profct The Sheriffs Office - Jail Division is requesting 5 portable radios for Jail Operations. ose and Need including Operating Elilclenclas 9nd Savings We are requesting the replacement of 5 portable radios for Jail Operations. These radios are in constant use inside the jail facility. This replacement will insure that each officer on the shift has a working radio. The radios are used on a daily basis. Description/Basis for Estimate Motorola XPR6550 Portable Radios (5) Total Capital Cost: Staffing Expense Supplies and Maintenance Expense Operating Costs: Total Program Cost: Program Breakdown and: operating Budget Impact • FY 2013 $3,500 3,500 FY 2014 FY 2015 ifs Section to Be::Conrpleted by Capital'lmprover ett Co Category: ,u- 63000500-67287000- Eq • N.To Completed by: Lt. David Drosche Department Name: Sheriffs Office - Jail d Amount, 50 FY 2016 'Suggested AtethocGofFlnadci'ng Funding" our Date: 6/12/2012 FY 2017 vol. !?3. Pg.7g Brazos County, Texas Capital Improvement Program FY 2013 Department: Project Title: Sheriffs Office - Jail Work Crew Division - Karbon MPID Project Manager: Wayne Dicky Funding_ Year1 2012-13 Year 2 1,800 $ $ Year .2Qta-'t5 Total,,r,. �. Cost iescr ttOn and Scope of P,ra(ect The Sheriff's Office - Work Crew Division is requesting two additional Karbon MPID's for the two Work Crew Deputy positions added in FY2012. Purposes -arts Need`Including. Operating ,Ea:Iamb'sand There needs to be two Karbon MPID's purchased for the Work Crew Deputy positions approved in the FY2012 budget. This request is to provide an intermediate level of force, other than deadly force, to stop an inmate from escaping. All inmates assigned to the work crews are minimum custody, therefore most have misdemeanor charges and would be difficult to justify the use of deadly force to prevent an escape. All Deputies have the use of force continuum to follow. It is impossible to follow the use of force continuum when the officers do not have every level of force available. The Work Crew Division purchased 7 Karbon MPID's in FY2012. New positions were added in FY2012, but the necessary equipment was not requested. Description/Basis for Estimate Two Additional Karbon MPID's Total Capital Cost: Staffing Expense Supplies and Maintenance Expense Operating Costs: Total Program Cost: 22860WEquipment Other Schedule of Activities Activity, FY 2013 $1,800 1,800 ectic Only ., Completed by: Lt. David Drosche Department Name: Sheriffs Office - Jail To and FY 2014 tby Amount '4 51 g mpn FY 2015 Su 4Fung Soutce FY 2016 afofP1 Date: 6/12/2012 FY 2017 vol.. _/7,3 Pg. 7 Brazos County, Texas Capital Improvement Program FY 2013 Department: Sheriffs Office - Jail Project Title: Unit 163 Project Manager: Wayne Dicky Previous Furl To -Date Year 1 2042.13 $ 30,000 $ ,Year 2 2013-14 Year 3 201415:,; $ 30,000 $ Year 4 ::.2015.16 ;Year 5 ' 2ti16-17 Total Capital C©st $ 30,000 $ 90,000 Description and Scope OProject, The Sheriffs Office is requesting a replacement vehicle for Transport Unit 163. 'pose and Need IncludintOpenotingEffideacies WOSavings This division has to maintain vehicles that are in excellent condition due to the amount of time they spend on the road out of county. The Deputies in this division must have reliable vehicles to safely transport inmates or mental health consumers in their custody. This is important for the safety of the Deputy and for the welfare of the inmate or consumer. History and Current Status Unit # 163 currently has 164,525 miles and will have approximately 180,000 by the end of fiscal year. Description/Basis for Estimate Replacement Car Total Capital Cost: Staffing Expense Supplies and Maintenance Expense Operating Costs: Total Program Cost: A Program BreakdOwn and Operating Budget impact FY 2013 $30,000 $30,000 FY 2014 0 0 $30,000 FY 2015 FY 2016 $30,000 Be Completed by Capital" IMproVrimenrCammittettenly 63000500-80892$20 Vehicles - Jail e'of Activities From To ;. Amount Completed by: Lt. David Drosche Department Name: Sheriffs Office - Jail SuggestedMetho : t Firm.i `Funding: Source= °"; 52 Date: 4/11/2012 FY 2017 $30,000 Vol, /73 Pg. - g_ Brazos County, Texas Capital Improvement Program FY 2013 Department: Sheriff's Office - Jail Project Title: Work Crew Division Fleet Project Manager: Wayne Dicky Funding Mate ... Year 2 2013-14 35,000 $ Year 2014-1 Year 5 2016-17 Total at�Bat Cost' $ 35,000 • Description and Scope of pro(ecri The Sheriff's Office is requesting one replacement vehicle for the Work Crew Division. This division needs one van replaced in the upcoming budget. The five year plan below shows the estimated time frame for replacing the Work Crew fleet. Cost is determined by Purchasing. nd Need, including ©perming EfficienCles and Savings This division has to maintain vehicles that are in excellent condition due to the amount of time they spend out in the county. The Deputies assigned to this division always have inmates in their custody. Deputies in this division must have reliable vehicles that will not leave them stranded in the county with inmates. The safety of the Deputy and the welfare of the inmates is extremely important. lstory and CurrentStatus` Unit # 112 currently has 79,790 miles and will have approximately 85,000 by the end of the fiscal year. Unit # 112 is a 2004 model van. This van had 7 maintenance service calls for NC work in the past year. We have spent over $2,500 in maintenance on this van in the past year due to the age of the van. The mileage may be lower than necessary for retirement, but the vans in the Work Crew Division are running and using their NC while working traffic control for Road and Bridge workers or other work projects. kdo ud Description/Basis for Estimate Replacement Van Total Capital Cost: Staffing Expense Supplies and Maintenance Expense Operating Costs: Total Program Cost: FY 2013 $35,000 P 63000503-80882820 Vehicles - Jail, of Activities Completed by: Lt. David Drosche Department Name: Sheriffs Office - Jail FY 2014 FY 2015 FY 2016 by Capital kflprovenasnt Conenittee Only Amour „ • 53 Suggested Method of Financing FurxiSour Date: 3/30/2012 FY 2017 Vol. /73 Pa. / N 0 ci N '4 0 O N z 5 a H z cW LU Q • > X W ~ a 2 Z < M O Q In C • O m Is a a M I -I O N >- 5 -Year Fiscal Year Project Funding Projection N I O N N 01 M 0 O N N -I 01 l0 M N CO N rl M -4 0 N N '-I 01 M N '-I 01 M 1 N CO M N M O 'I a a LI- Q 1 O O 0 N M U, M 411. > 0 0. 0. N -I 0, 0 M N 0 t0 M M Ol N N r Q O N 4/ 0 0 0 E N 0 f0 U 0 f0 0 Patrol Car # 708 Patrol Car # 703 Patrol Car # 704 Patrol Car # 705 Patrol Car # 706 Vat /_��? ___ �'g. � Brazos County, Texas Capital Improvement Program FY 2013 Department: Brazos County Constable Pct. 2 Project Title: Vest Project Manager: Donald Lampo Previous Funding To -Date . . Yea►r,,2 20 Year 3 ►.t1"5 Year 4 201540 Year 6 201:6-1:7 . Total 4 Capital Cost $ $ 2,115 $ $ 3,102 $ 5,217 pt onand Scope•of Project The scope of this current project is to replace aging bullet resistant vests for the Deputies of Precinct. 2. Over the span of the next five (5) years my department will have at least three vests that will need to be replaced. It is recommended by vest manufacturers that these vast be replaced every five (5) years. Currently the cost per vest is $705 dollars. It is predicted that the cost of these by the fifth (5) year of this project my reach as much as $775 dollars. d Need tnc/taaffrtg Ming E Due to having met or exceeded the recommended manufacture time line for safe use, these vest need to be replaced. History and Current Status These vest are worn daily by our officers per our policy. Due to this fact they sustain a heavy amount of wear and tear. Currently we have three (3) vest that are very close to the current suggested time line for replacement. Description/Basis for Estimate Vest Total Capital Cost: Staffing Expense Supplies and Maintenance Expense Operating Costs: Total Program Cost: FY 2013 $ 2,115 2,115 FY 2014 FY 2015 FY 2016 FY 2017 $ 3,102 3,102 3,102 'by Capiiallinprovement Comn ltte only , 63000500..67286000'Equipment = Other Activity Schedule of Activities From Completed by: Donald Lampo To.. Department Name: Brazos County Constable Pct. 2 Amount " Suggested Method ofFinanding" 55 Funding Source Ian P Sale of P Leese Payments: Funding Requirements Fund Date: 2/29/2012 Vol. /w Pg. S/3 Brazos County, Texas Capital Improvement Program FY 2013 Department: Project Title: Brazos County Constable Pct. #2 Patrol Cars # 708 Project Manager: Donald Lampo vious Funding To -Date Year 1 2012.13 37,000 $ Year 2 Year j Year 4 t0' -3=iA 20.14.15' 2015-16k $ $ Year 5 4 .'.2x.17 d Cost $ 37,000 Description:and Scope ofProlect::.„ Here are my best estimate for the next 3 years. Projections for 2012-13, are to replace 2 of 2 cars, the price for the cars may include equipment, depending on model changes. The cost could be 10- 15 % higher at the time of purchase we just don't know. Need Including Operating Efficlencies and,Savings These cars will start to get high miles on them, requiring repairs to go up, tires, batteries, and shocks will cost more in the future. I am sure it will just be time to replace them. At this time unit 708 has 76,401 miles on them. :History and Ct ent Status Repair by the 2012 -13 and at some point and time we have to draw a line at where we want to stop sinking money into fixing and maintaining cars to buying new vehicles under warranty. Description/Basis for Estimate Vehicle/Equipment Total Capital Cost: Staffing Expense Supplies and Maintenance Expense Operating Costs: Total Program Cost: Activity' FY 2013 $ 37,000 37,000 374090 Oper trg-Bur tmp FY 2014 FY 2015 FY 2016 This Section toll. COMPletectDy Capltatimprcarannent CommIttbe Oni C, 63000.500.8089302OVehf - Constable 2 To Completed by: Donald Lampo Department Name: Brazos County Constable Pct. #2 -Amount • 56 Sugpeste& ethodof Financing Funding Source:, s. and Balance-F1f' 'Budget Pn vess-FY 2 t3 Capital Rept Fund Date: 2/29/2012 FY 2017 Vol. /73 Pg. BRAZOS COUNTY, TEXAS FY 2013 APPROVED CAPITAL IMPROVEMENT PLAN 5 -Year Fiscal Year Project Funding Projection I N ev Ulf 0 (N N ID N V1 O N V? 2014-15 VT V r' A N 0 N 36,400 O 0 V t0 m in I $ 36,400 $ 36,400 0 0 t0 I!1 a -, ill• Approved FY 13 $ 42,000 0 N Vf I $ 42,700 Requested 2012-13 $ 42,000 $ 35,000 0 0 0 Vf 0 0 O VT 0 0 N V? $ 83,700 Approved FY 12 V? Department Project Title Constable Pct. #4 - 30401100 Replacement CVP Vehcile Replacement CVP Vehcile Scanner for Laserfiche Service Contract for PX5.3 Scanner Vest for New Deputy Patrol Car#802 Patrol Car#803 Patrol Car #804 Patrol Car #805 TOTAL V cl. 173 pg. Brazos County, Texas Capital Improvement Program FY 2013 Department: Constable, Pct. 4 Project Title: 2013 Dodge Charger -2 Project Manager: Isaac Butler, Jr. Previous Funding. To -Date Year 1 2012=13 $ 42,000 $ Year, 2C $ $ Year 4 2015-16 Total Capital Cost $ 42,000 Descrlptitarand Scope of Project' Dodge Charger for FY 2013 ding We are requesting a new Dodge Charger for FY 2013. If the full-time Deputy is granted, the deputy will need this patrol vehicle for daily duties. This new patrol vehicle is needed so that all Deputies have a patrol vehicle. This would make it feasible to: patrol, run traffic, serve papers, transport inmates, and do bank runs more efficiently. We currently do not have a patrol vehicle for a full-time deputy. Description/Basis for Estimate 2013 Dodge Charger Total Capital Cost: Staffing Expense Supplies and Maintenance Expense Operating Costs: Total Program Cost: ProgramBreakdown and ©peratinggBtmlgef FY 2013 $42,000 42,000 42,000 FY 2014 FY 2015 FY 2016 on to Be Completed by Cap1taib€nproveinenf :Committee Only 6300O500=8O89304O Constable -4! " ->''<> of Activities Su Funding &torte Ff FY 2017 Activity ' '‘From • Amount Completed by: Kimberly Harris Department Name: Constable, Pct. 4 Date: 9/5/2012 58 Vol. ___/ 73 pg.- y Brazos County, Texas Capital Improvement Program FY 2013 Department: Project Title: Constable, Pct. 4 Point Blank Armor Vest Project Manager: Isaac Butler, Jr. Year 1 20.'1,2:=43; $ 650 $ Year 2 . 2013=14 Year 3 201445" Year 4 0' 7 Total • • •Cam Coat $ 650 Point Blank Armor, Vision All NIJ 06, Level 2, 5X8 Soft insert $650.00. Commodity Code: 57008151745. F This bullet-proof vest is needed because of protection. When the vest is worn, chances of surviving after being shot are much greater than by not wearing it. A bullet proof vest is designed to stop the bullet and disperse the impact over a larger area. The bullet proof vest will keep the officer protected from the many threats that a violent setting can throw him into. This vest is NIJ tested and approved. H►story acrd current Status Currently we do not have a bullet-proof vest for a new deputy. Description/Basis for Estimate Vision All NIJ 06, Level 2, 5X8 soft insert Total Capital Cost: Staffing Expense Supplies and Maintenance Expense Operating Costs: Total Program Cost: Category.',... Activity. U • °From gram BreakdownBreakdaw*andOpertigtig Budgerftspaety FY 2013 $650 63050067286000 Eguipaititrt-Other A it Completed by: kimberly Harris Department Name: Constable, Pct. 4 T FY 2014 'by Capital Amount 59 FY 2015 -FtWWEd(ng.S4iu FY 2016 g• Date: 9/10/2012 FY 2017 Vol /.7t._ - Pg. .._ BRAZOS COUNTY, TEXAS FY 2013 APPROVED CAPITAL IMPROVEMENT PLAN 5 -Year Fiscal Year Project Funding Projection f N l0 O O N O 0 0 oo N N O O 0 00 N N klj 1n A .--i O N O O O' Oq-i m in O O O O m an 4 4 N O O N O O O d m Vf O O O d m VT V '' A O O N O O O m in O O O m in Approved FY 13 $ 20,360 V) III '-I N Vf $ 22,516 Requested 2012-13 $ 25,000 O O in kr O1 e-1 Lf $ 20,360 VD in r1 N in $ 4,300 $ 248,316 Approved FY 12 i./1. Project Title Vehicle Replacement - Ford Explorer Replace Upgrade Juv. Det. Ctr. Control Panel Carpet Offices/Meeting Spaces Bullet Proof Vest - (4) I New Server Required for Additional' Surveillance Cameras Vehicle Replacement - 15 Passenger Dodge Ram Van Vehicle Replacement - Ford E150 XL Van Vehicle Replacement - Ford 3350 XL Van Vehicle Replacement - Dodge Charger V6 Vehicle Replacement - Dodge Charger V8 - FY 18 Vehicle Replacement - Dodge Charger V6 - FY 19 TOTALI O O N O O O r-1 c m v E a t ..+ f0 E a d N N 0 CJ Cu i 7 - `✓vi. -,.�__ Pg. d Brazos County, Texas Capital Improvement Program FY 2013 Department: Project Title: Juvenile Services Carpet Offices/Meeting Spaces Project Manager: Doug Vance Previous. Fundll To -Date Year 1 2012-13 ar 2 3-14 Year 3 2014-15 4 16 20,360 $ $ $ 20,360 on and Scope of Project The department is requesting funds to finish carpeting the remainder of our Administrative Building. A total of 30 rooms will be carpeted. The rooms will include meeting rooms and employees offices. The department will continue to utilize the tiled carpet squares pattern due to it's professional appearance and ease of replacement when needed. tpose-and Need Including'Operatlng Effflclenclesefd Savings The department requests to carpet areas of the building that are currently tiled with vinyl compost tile (VCT). The VCT is currently over 15 years old and is in very poor shape in some areas. We are hoping to reduce the cost to maintain the tiled floors and to reduce noise level. Also by using the square carpet tiles, it should be easier to replace damaged portions. and n Currently the VCT floors at the department are over 15 years old and some areas are in very poor shape. The department has made an effort to carpet as much of the facility as possible in order to enhance our officers work environment by reducing the noise level. This will also assist in minimizing man hours spent on upkeep of the tiled floors. Description/Basis for Estimate Carpet/Materials and Installation Total Capital Cost: Staffing Expense Supplies and Maintenance Expense Operating Costs: Total Program Cost: FY 2013 $20,360 20,360- 20,360 and FY 2014 BWpfget t FY 2015 FY 2016 FY 2017 This Section to Be Completed bkCapitafintfroven Cornmlttes On y 63000500-71206000 Maintenance of Activities From To ,, Completed by: Doug Vance Amount d Fur Sour lug Date: Department Name: Juvenile Services 61 vol. _4.73_ Pg. 1. Brazos County, Texas Capital Improvement Program FY 2013 Department: Project Title: Juvenile Services Bullet Proof Vests Project Manager: Doug Vance o Funding, 'Year 1 201213#'' 2,156 $ ''Year 2 2013-14 • Year 3 201415 Year 4 2'5.16 Year 5• 2016'17 Total Capital aost 2,156 iescriptfvn and Scope ak"Pr%ct . The department is attempting to provide as much protection and safety to our officers as reasonably necessary while they are out in the field conducting home visits and after -hour curfew checks. Some probationers we supervise are currently on probation for violent offenses and some of these offenses have involved the use of a deadly weapon. There are instances in which parents, friends, neighbors, or relatives of probationers may also have a history of violent or assaultive behavior. In addition, many of the neighborhoods our officers visit are high crime areas that are prone to violence. Therefore we are respectfully requesting funding in order to purchase four bullet proof vests in an effort to enhance officer safety and protection. Including Operating Efficlencies and Sevings This request is based on the need to increase officer safety, taking into account the risks associated in working with juvenile probationers, and their families. To provide as much protection and safety to our officers as reasonably necessary while they are in the field conducting home visits and after -hour curfew checks. Some probationers are currently on probation for violent offenses and some involving the use of a deadly weapon. There are instances in which parents, friends, neighbors, or relatives of probationers have a history of violent behavior. Many neighborhoods are high crime areas that are prone to violence. History/and Current Status Currently the department does not own any vests. Juvenile Probation Officers and Surveillance officers are going out in the field on a daily basis making contact with juvenile offenders and their parents. 'Description/Basis for Estimate Four (4) bullet proof vests Total Capital Cost: Staffing Expense Supplies and Maintenance Expense Operating Costs: Total Program Cost: Activity Program Breakdownend Operating Budget Impact FY 2013 $539 $539 $539 $539 2 156 2,156 FY 2014 pletstittY Gap '6309051:067280000 Equipment -Other ScheduM'ot Activities Completed by: Doug Vance Department Name: Juvenile Services To a 62 Fu FY 2015 FY 2016 Committee Only a,r Date: Q FY 2017 vol, /73 pg. 96 N X W H z 0 U N 0 N CC Ca FY 2013 APPROVED CAPITAL IMPROVEMENT PLAN N ti O O N l0 N O O N H N O N '-I M O N t/} to to N O m N O '-4 m / 73 Pg `/ Brazos County, Texas Capital Improvement Program FY 2013 Department: Project Title: Emergency Mgmt./Sheriffs Office BVWACS Radio System Project Manager: Chuck Frazier/Josh Hearen Y, 31,042 $ 31,309 $ Y Y� $ 62,351 Replacement of (7) dispatch consoles located at the Brazos County 9-1-1 District. Total cost of this project is currently estimated to be $452,000. Brazos County is responsible for 13.38% of the total cost associated with the BVWACS Radio System. All upgrades must be completed by November of 2014. Purpose and-NesdJncluding Operating EffielenciationdSavings This is the oldest equipment in the "system" and was not replaced during the initial grant funded installation. Historyand CurrentStatus The BVWACS Radio System is a jointly funded project between Brazos County, Bryan, College Station, TAMU, Washington County and Brenham. Each entity pays on a percentage basis, based on the number of radio units used. Description/Basis for Estimate uipment estimate from Texas Communicat Total Capital Cost: Staffing Expense Supplies and yaintenance Expense Operating Costs: Total Program Cost: Categoric Schedule ofActitrit Activity. kdown and Operating Budget Impact FY 2013 $31,042 ,042 FY 2014 $31,309 Q FY 2015 ction t ee completed bYCapitatilnproveine 63000500-73650004 Regtbnal Radio System To Completed by: Chuck Frazier Department Name: Emergency Mgmt./Sheriffs Office Amount' 64 FY 2016 Suggested Method of Financing', Fundy She Date: 4/10/2012 FY 2017 rvo; J73 Pg. z 5 0. I- z W 2 Ha XO W CC I- a z < � H O a U Q yy) N • G W CC O m a a M a-1 0 4. 5 -Year Fiscal Year Project Funding Projection N a4 0 0 N V1 ei N N C C al E 0 0. m 0 i/? 0 0 0 m i/? 0 0 0 0 m N ai N N 0 0 0 N 0 0 0 N Ui L a -I 00 00 a-4 43. N N m to LIT 0 N 1 0 U, a4 N oo 00 co m N 0 M LED Marquee U, ra a) J 00 C A 0- :11 H- AJ 0. 0 H '.D a u X 0 a-i LL 0 LL Ford F150 Econoline l0 0 M a' 0 r Brazos County, Texas Capital Improvement Program FY 2013 Department: Project Title: Brazos Center Preservation of the Brazos Flower Project Manager: Sherry Killingsworth Pre.louraind Year 2 2013.14 Year 2014-1 r4 16 Gaut 10,000 $ 20,651 $ $ 30,651 d Sco of The Brazos Flower is a large oak and steel sculpture by well known artist James Surls. The wood has deteriorated due to 24 years of exposure to the elements. It's restoration needs have gone beyond the yearly maintenance it has been receiving. The sculpture needs to be rebuilt or taken down and destroyed. A bid from John Barber 2009 - $19,820.00 to replace all petals w/ 16 -gauge steel sheet metal facsimilies. Bid 2010 - $23,545.00. The $17,736 in CIP now is based on a bid to cover the existing petals w/ copper. nd Need indieatttlr 0 March 12, 2010 weather sealant was applied heavily to the wood. Upon inspection it was noted that 4 petals sound hollow when tapped, indicating dry rot. The purpose for restoration is both to preserve the sculpture in appearance and to prevent possible injury from falling pieces of wood. The Brazos Flower was the first public art piece in Brazos County. It was dedicated in 1986 as part of the Sesquicentennial celebration. It was commissioned for $50K, funded by the TX Commission on the Arts, the Austin Trust, local corporations and individuals. Current status: one petal fell March 2009 and the replacement petal waits to be welded into place. Progress on the repairs budgeted for this fiscal year stalled due to consideration of the devaluation of the piece if restored by an artist other than Surls. Description/Basis for Estimate Total Capital Cost: Staffing Expense Supplies and Maintenance Expense Operating Costs: Total Program Cost: 'Repent Breakdown and ©perating Budgie FY 2013 $20,651 20,651 2©,$61 FY 2014 FY 2015 7itis , ecti©n to Be Comp by Capaitimprnvernent gift 63000500-65050000,:Building Maintenance Sciarderkr of Activities F T Completed by: Sherry Killingsworth Department Name: Brazos Center Amount 66 0 Fundolsountito%;. FY 2016 ing Date: 4/10/2012 FY2017 Vol . /73 Pg. %4 Brazos County, Texas Capital Improvement Program FY 2013 Department: Project Title: Brazos Center Parking Lot Repairs Project Manager: J.Jones/D.Telg Previotu Futtid"ing Ta-Date Year 1 2012-13 $ 41,687 $ 2,- 13-14 52,155 $ Year 2014-15 0 Year,,5 201641 T $ 93,842 °pee Project This project includes cleaning and sealing all major cracks w/ hot pour crack seal material, replacing curbs and gutters along entry drive where worn or damaged and repair asphalt over and around sewer clean outs and seal coat. Purpose and Need Including: Operating Ef iciencies stid Savings° The surface of the parking lot and the concrete curbs and gutters are cracking. The asphalt surface needs to be cleaned and the deep cracks sealed in order to keep water from causing more damage. The curbs and gutters are eroded from rain water and irrigation run-off and need to be repaired. There are large pot -holes in the drainage gutter on both sides of the south parking lot. The asphalt around the sewer clean -outs has eroded and must be repaired to insure proper drainage for the park septic system. This will also allow for proper maintenance. After the repairs are done (2012-13) a seal coat will be done to complete the project (2013-14). This parking lot was built in the 1979 and has had little or no repairs to date. The existing parking lot was resurfaced between June 1996 - August 1996 using 29,000.00 SQ. YD. of Portland Cement and Hot Mix Asphaltic Concrete at $5.38/S.Y. Total contract price was $156,020.00. Striping and signage was contracted at $2,899.00 in August 1996. Since that time the parking lot has been restriped twice, the last time was November 2007, by the Trustee crew under the direction of John Lyons, with the Building Maintenance Dept. If the parking lot is not repaired it will eventually need major resurfacing within a few years. rram Brea) down i nd Operating- Beset. tt ct >, Description/Basis for Estimate Materials 10% Miscellaneous Total Capital Cost: Staffing Expense Supplies and Maintenance Expense Operating Costs: Total Program Cost: FY 2013 $37,897 $3,790 41,687 ,687 FY 2014 $47,414 $4,741 52,155 This Sectionto Be Completed'by Capita 63000500=65400000 Grounde' Maintiteaance Scheduled/ Activities axk To Completed by: Sherry Killingsworth Department Name: Brazos Center Amount 67 FY 2015 FY 2016 mproVement Committee Only°' ,,', o#FF, -ftinclin.,Sourefic,„ Date: 9/10/2012 FY 2017 Vol. / 7-3 Pg., _7(C BRAZOS COUNTY, TEXAS FY 2013 APPROVED CAPITAL IMPROVEMENT PLAN 5 -Year Fiscal Year Project Funding Projection 2016-17 0 N VD a N VT 1 $ 25,680 t0 ..-1N U, '-I 0 N $ 24,610 0 00 LO N V? U1 '-I 4 '-I 0 N $ 24,610 J $ 25,680 .0' '-1 O N t0 0 M .ti Lin 1./1. 0 'y t0 a rsi VT $ 43,870 $ 25,680 Approved FY 13 $ 333,690 00 N 1/1. 00 (N VT 0 00 V VT CO 00 VT $ 38,887 O1 01 0' ' 1/T Requested 2012-13 $ 333,690 00 t0 CO O1 N 1.4 00 t0 00 Ql N N CO l0 00 01 N 1./1 01 O CO V' V UT 0 CO r-. O CO N 0 CO N O 00 VT 0 '-1 M 00 C VT M m 0 O1 O N VT $ 197,736 t0 m C O1• Tr N i./1 0 t0 O t0 VT $ 22,550 l0 0 M -4 1.11 V♦ 0 '-I CO V N VT I $ 43,870 0 CO l0 U1 N 1./1. $ 162,771 Approved FY 12 $ 133,690 Project Title 6000100 Land - Citizen Collection Site/Land for Stock Yard Replace 3/4 Ton Heavy Duty Pick- up With Equipment Replace 3/4 Ton Heavy Duty Pick- up With Equipment Replace 3/4 Ton Heavy Duty Pick- up With Equipment Replace 1 Ton With Utility Bed and Crane (Sign Truck) Replace Six Yard Dump Truck Replace Six Yard Dump Truck Skid Steer W/ Loader Budket and Grapple Attchment Replace 4x4 Back Hoe W/ Fork Attachment Replace Rubber Tire Loader W/ Fork Attachment Gradall Truck Mounted Excavator 00 0 0 N W Light Poles With Mounting Arms and Fixtures 2000 Gallon Water Truck W/ Pump and Recoil Hose (Payment Plan) 84 " Smooth Drum Roller (Payment Plan) Pnuematic Roller (Payment Plan) I Pad Foot Roller (Payment Plan) Equipment Shed C E c '- cu Er rti n0 a w ,_ v. I I 7-3 rg 1 BRAZOS COUNTY, TEXAS FY 2013 APPROVED CAPITAL IMPROVEMENT PLAN ing Projection I n us e-+ O N 0 rn N O in VT LO ei V7 O N $ 50,290 5 -Year Fiscal Year Project Fund 2014-15 O O V e-1 N if? $ 49,595 In 00 N i--I N e -I VT e -I m e-1 O N O V e -I N V? $ 49,595 $ 244,495 V1 00 Li lD N VT O O 1/1 00 V? O 00 ei' ei I, VT Approved FY 13 $ 707,838 Requested 2012-13 O O et e-1 N VT $ 49,595 $ 244,495 O 1f1 00 If1 l0 N 1.4 O 0 O t.6 m e -I 1/1. $ 2,143,265 Approved FY 12 0 at 1/4O m ey V>- Iv 17. I- u d Q a` 0 0 0 0 0 VD Replace 35 Ton Low Boy Trailer (Payment Plan) Replace Truck Tractor W/ PTO and Wet Kit (Payment Plan) Replace Motorgraders (2) (Payment Plan) Asphalt Reclaimer/Mixer (Payment Plan) Vertical Tanks for Liquid Asphalt Oil Storage I TOTAL] C CU E Y D- C 5 v E w f6 G 0 O C. 'C 01 C n m QS 13 16 0 C Brazos County, Texas Capital Improvement Program FY 2013 Department: Project Title: Road & Bridge Citizen Collection Site/Land for stock yard Project Manager: A. Munger vious Funding Tt1at' $ 133,690 $ 2 333,690 $ Year; 2 201344 Year 3 2014-f5 2 i f.Year5 201:047, ,T, $ 333,690 a Purchase of approximately 5 acres of land for Citizen Collection site and stock yard. Portable building, water and electric installation. Purpose and Needy Wig Operating Eflciefcle We currently have six Citizen Collection sites, of which two sites we lease annually. Brazos County now has the opportunity to purchase land near one of the lease sites. In the years that we have operated this site we could have purchased the land at least twice. Also stock yard allows us to stock pile materials & equipment around the county. Saves both labor and fuel that would be used returning to the main yard. Provides places to burn brush. Burning brush saves the county the expense of removal of the trees and brush we have from clearing the R.O.W. The current lease site is paid to a Trust Fund, the beneficiary of this Trust Fund has changed. As the county continues to grow and the rural areas develop Brazos County could lose this lease. With City Limits closing in on one of our current yards, we have limited places to stack and burn brush. The estimates are base on purchase from past FY (building, heat/air unit) and estimated land cost plus utilities, survey and appraisal. Description/Basis for Estimate Land cost - $269,590.00 Building - $3,600.00 Utilities, Survey & Appraisal - $14,500.00 Utilities, Survey & Appraisal - $46,000.00 Total Capital Cost: Staffing Expense Supplies and Maintenance Expense Operating Costs: Total Program Cost: Activity Program Breakdown and ©pending Budget Iip FY 2013 $269,590 $3,600 $14,500 �py$�4yy6,000 Jar #t FY 2014 FY 2015 FY 2016 This Section to Be Completect by Capital Mtprvvement,Committee Only • :4300050Ik8044000.C of Ac Et+ Completed by: K. Tracy Department Name: Road & Bridge 70 Fl Funditittowize" Date: 3/20/2012 FY 2017 vol /73 3 Brazos County, Texas Capital Improvement Program FY 2013 Department: Project Title: Road and Bridge Pick- up Trucks Project Manager: Ken Chadwick Year*" 2O12-13 Year 2 "2013-14 Year 3 2014=18:.; Year 5 201647 29,868 $ $ 29,868 Description'andScope:of Project This request is for the purchase of 3 light duty trucks. 2 trucks are 3/4 ton extended cab 4wd with 105 gallon auxiliary fuel tanks, auxiliary fuel pumps and meters, headache racks and grille guards. 1 truck is a 3/4 ton extended cab 2wd with 105 gallon auxiliary fuel tank, auxiliary fuel pump and meter, headache rack and grille guard. Purpose and Newt -including Operating Efficiencle and Savings These trucks are to transport workers and tools to project locations and also used for road inspections. The existing light duty trucks which the proposed trucks would replace will have over 150,000 miles by the time the proposed trucks could be purchased and put into service. It is not cost efficient to maintain high mileage vehicles with these kind of mileages due to the amount of failures and the man hours trying to keep up with repairs. By replacing these vehicles you free the man hours for maintenance of more vehicles that can give better service without down time. We avoid costly drive train repairs which can run into thousands of dollars and we can get a better return at auction. Histaryand'Cun nt Status Some of the vehicles we would be replacing are 12 years old and some of the electronic components can only be replaced with used parts due to the fact that the manufacturer has stopped building or rebuilding certain electronic components, (speedometers, ECMs, BCMs, etc.). Description/Basis for Estimate Total Capital Cost: Staffing Expense Supplies and Maintenance Expense Operating Costs: Total Program Cost: 0 kdown and Operating Butf"Impact FY 2013 $29,868 29,868. $ 29,86 63000500480895M Vehicle R8&a nodule of Activities From Completed by: Department Name: Ken Chadwick Road and Bridge FY 2014 Amount FY 2015 r 5Ft,Indingt,Sau 71 FY 2016 $ Date: 3/26/2012 FY 2017 Brazos County, Texas Capital Improvement Program FY 2013 Department: Project Title: Road and Bridge Pick- up Trucks Project Manager: Ken Chadwick Fundl late 29,868 $ Year 2; 2013'44 Year4 15.16 Total Capital Cost; $ 29,868 0 This request is for the purchase of 3 light duty trucks. 2 trucks are 3/4 ton extended cab 4wd with 105 gallon auxiliary fuel tanks, auxiliary fuel pumps and meters, headache racks and grille guards. 1 truck is a 3/4 ton extended cab 2wd with 105 gallon auxiliary fuel tank, auxiliary fuel pump and meter, headache rack and grille guard. Including °pending Efficient/0s and Savings. These trucks are to transport workers and tools to project locations and also used for road inspections. The existing light duty trucks which the proposed trucks would replace will have over 150,000 miles by the time the proposed trucks could be purchased and put into service. It is not cost efficient to maintain high mileage vehicles with these kind of mileages due to the amount of failures and the man hours trying to keep up with repairs. By replacing these vehicles you free the man hours for maintenance of more vehicles that can give better service without down time. We avoid costly drive train repairs which can run into thousands of dollars and we can get a better return at auction. History and Current Stews Some of the vehicles we would be replacing are 12 years old and some of the electronic components can only be replaced with used parts due to the fact that the manufacturer has stopped building or rebuilding certain electronic components, (speedometers, ECMs, BCMs, etc.). Description/Basis for Estimate Total Capital Cost: Staffing Expense Supplies and Maintenance Expense Operating Costs: Total Program Cost: Category;.;, Activity p la FY 2013 $29,868 29,868 ?pr Ling B frrr FY 2014 FY 2015 FY 2016 Complet+trd by Capital ImprovemetitComm/ttee O ly . 63000500-80895600 Vehicle R&1: Scfredule of'Activities :From Amount Completed by: Department Name: Ken Chadwick Road and Bridge 72 Vbi Si'sted`Aitethod<ot Flnancl/ Funding Source. Date: 3/26/2012 FY 2017 Brazos County, Texas Capital Improvement Program FY 2013 Department: Project Title: Road and Bridge 1 Ton \ Sign Truck Project Manager: Ken Chadwick revious Funding To -Date ..;Year 1 2012-13 $ 44,809 Year 2 °' 2013-14 Year 3 2014-1S Year;S.. i 6-17 Capitai cost $ 44,809 Description and Scope of Pro/ect This is a request for the funding of a 1 ton truck with Utility Bed and Crane to be utilized as a Sign Truck. Purpose and Need Including Operating Efficiencies and_Sa"vings This truck is used to go out and monitor and replace damaged or missing signs. It is also used to carry out barricades to locations for road repairs and emergencies. ..History and Currant Status The truck that it would replace has over 250,000 miles and is starting to need a lot of repairs. This truck will accumulate an average of 36,000 miles a year and is not a truck we can do without. Description/Basis for Estimate Total Capital Cost: Staffing Expense Supplies and Maintenance Expense Operating Costs: Total Program Cost: "Program Breakdown and`Operating Budget impact • FY"2015 FY 2013 44,80 p Category: 63000800-80289000 Equipment -MB Schedule ofActivities From Completed by: Ken Chadwick Department Name: Road and Bridge FY 2014 73 v S -Funding Source FY 2016 ng Date: 3/22/2012 FY 2017 Brazos County, Texas Capital Improvement Program FY 2013 Department: Project Title: Road and Bridge Six Yard Dump Trucks Project Manager: Ken Chadwick Previous'Funding To -Dad, Year; 1' -2012=13 Year 2 2013»14 80,780 $ $ Year 3 201445 Year 4 2015-1.6 Year A. 2016-' C $ 80,780 Description and Scope of Prefect This request is for 1 six yard dump trucks. oseand Needincluding Operating Efficlenc/eeandSavings These small dump trucks are used for hauling material to road repair and maintenance projects. This request would replace some of the older trucks in the fleet with over 150,000 miles. These units are used in every aspect of road building and road maintenance and with these trucks being over 10 years old, combined with high mileage repairs are getting greater and greater each year. Replacing these units will save on down time and save money on the maintenance budget. ory and CurrentStatus Every year there has been a greater need for this size truck. These trucks are starting to need such items as hydraulic pumps, bed lift cylinders, major engine components and paint jobs. The trucks are not worth the cost of repairs. Description/Basis for Estimate Total Capital Cost: Staffing Expense Supplies and Maintenance Expense Operating Costs: Total Program Cost: FY 2013 $80,780 80.780 80,780 wn and FY 2014 Budgetimpact FY 2015 FY 2016 plated by Capital Improvement Co► unittee ©nly y• ;Category;. 63000500-80289000 Equipment - R&B ,Schedule of Activities Activity Completed by: Ken Chadwick Department Name: Road and Bridge To Amount 74 Suggested Method of Financing Date: 3/18/2012 FY 2017 Brazos County, Texas Capital Improvement Program FY 2013 Department: Project Title: Road and Bridge Skid Steer w/ Loader and Grapple Attachment Project Manager: Ken Chadwick Previ Year t • " 201243 38,887 $ Year°3 2014-1: r4 1 Total Capital Cost $ 38,887 This project is to add a much needed piece of equipment into the fleet. A skid Steer loader would replace much of the man power currently needed to pick up brush after our boom mower has cut limbs in the ROW. This is also the only type of machine that is capable of cleaning out silt from box culverts through out the County. This piece of equipment would be utilized year round and it is not a "seasonal" piece of equipment. Purpose and Need Including Operating Efficiencies andSovifgs By putting a skid steer loader in service, we could better utilize a crew of men from picking up brush onto other areas of roadway maintenance. In many cases, this is the only piece of equipment (because of it's size) able to get in places to do the job. By purchasing a skid steer loader through Bobcat of Houston - they provide an offer to County entities the replacement of the machine each year with only the rise of any yearly cost as long as we keep the machine under 500 hours and trade out the tracks with the new machine. This allows us to stay in a new machine each year for very minimal cost. This saves on wear and tear and down time. History and Current Status Last year alone, it cost the County over $5000 to rent this type of equipment for many jobs. We find ourselves having a need for a skid steer loader more and more each year which increases our rental fees which could have been put towards the purchase of this machinery. Description/Basis for Estimate Total Capital Cost: Staffing Expense Supplies and Maintenance Expense Operating Costs: Total Program Cost: -Category:',„ &hadule ofActiv'fties Completed by: Ken Chadwick Department Name: Road and Bridge kdown andOperatingrB FY 2013 $38,887 8 Equipment.- R&B FY 2014 Amount 75 FY 2015 FY 2016 ConnitIttee Only Strgyfated Method Financing ,Fundingsotrrce •_ ; Date: 3/18/2012 FY 2017 /42 N 0 N N z 5 a LU - Z CW `L Q > xG W � a F Z Q F- 0 Q N Op W Q ix a a M e-1 O N U- 5 -Year Fiscal Year Project Funding Projection 1.1"! 0 O O O N 0 0 0 U, N lD a --I O O N to r -I O N ei M '-I 0 (.4 O M O a Q 0 v M O0 0 N N 7 so 0 W K N > 0 0 Q Brazos County, Texas Capital Improvement Program FY 2013 Department: Project Title: Commissioner's Court Fleet Maintenance Project Manager: Commissioner's Court Prevus Funding=, 2 750,000 $ Year 2 z Y� 201314; 2t 4 16 $ $ Description andScope of Project 5 1T. $ 750,000 A fleet maintenance department would be initiated to change oil, mount and repair tires, replace burned out lights and other minor, miscellaneous vehicle repairs. I propose that a work crew would assist this department in washing vehicles at a minimum after oil changes or as needed. One person would be in charge of this department, maintaining inventory, changing oil, securing tires to the vehicles, and keeping up with paperwork. Oil changes can be scheduled by this department with each user department at a convenient time. In future years, I would like to include an additional person to install police equipment and radios. This technician would assist the supervisor with other tasks when no installs are needed. At some point the department could be expanded to include vehicle repairs and software to track individual vehicle maintenance costs. These would be added, if warranted, as space or budget allow for additional capital expense. Overall, the department would be reviewed annually to see if savings over outsourcing are realized. Purpose and Need Including. Operating Efflclencletand Savings Approximately $16,000 was spent for oil changes in fiscal year 2010. Utilizing our contract for lubricants, we can purchase oil in bulk reducing our costs. Four vendors were paid over $115,000 for tires, mounting, balancing and repair. All tires could be purchased collectively in bulk orders reducing the shipping costs and most likely the acquisition costs. The fleet department would be responsible for the mounting, balancing and repair of tires reducing expenditures to various vendors. This department could also increase the convenience of scheduling to reduce wait times and increase department awareness of fleet issues, something we don't get from an outside vendor. The work crew could also wash vehicles eliminating car wash expenses, assist in mounting tires to the rims, replacing lights and other misc. tasks. History aneCurrent Ste New department. Description/Basis for Estimate Total Capital Cost: Staffing Expense Supplies and Maintenance Expense Operating Costs: Total Program Cost: Program Breakdown and Operating Budget Impact FY 2013 $750,000 750,000 50,000 FY 2014 FY 2015 FY 2016 to Be Completed by Capital° Jmprovement:Commbtee Onl 63000300100000 Buildings 0 From To' Completed by: Department Name: Commissioner's Court Amount: 77 tad".I Funding Sabre od of Financing Date: /73 FY 2017 X W I- z 0 U N O N Q ec m z 5 a I- z W 2 W J 0 a 2 J Q a U W 0 cc a 0. m 0 N ›- u. 5 -Year Fiscal Year Project Funding Projection N O O N tC U, O O N U1 ei N O N m c-1 O N m o a }L C, O O O O C, N C, tD O O 0 cc' 1/} N N m m v ei N 'a cri m Brazos County, Texas Capital Improvement Program FY 2013 Department: Project Title: Commissioners Court Renovation of Courthouse Phase III Project Manager: Gary Arnold F To $ 496,700 - $ Year • 2012=1* 2,260,069 $ -Year 2 2013-t4 Year3 20144t d sse; i►"f 7 p $ 2,756,769 The Courthouse Renovation Phase Ill also includes courthouse renovations to general spaces such as the lobby, repair of store front glass, mechanical enclosure demolition , fencing, HVAC controls and insulation along with the related electrical work, non -detention surveillance system, 2nd floor concourse ceiling and various miscellaneous revisions. Purposeand'Need Including Operatffhg Efficlsnciss and:Savings The lobby, mechanical enclosing and HVAC controls along with the miscellaneous revisions are all part of the remodeling project designed to modernize the space as well as assist with reducing energy costs in the future by installing modern controls and systems. History and CuraattfStatus This phase of the courthouse renovation project was started during FY 2012 and is expected to be complete within the first quarter of 2013. g, Description/Basis for Estimate Phase III Courthouse Renovation Total Capital Cost: Staffing Expense. Supplies and Maintenance Expense Operating Costs: Total Program Cost: This Sea on to SerAnaPiated brCapltatiVirf a tt`Ce rn tte [a►ry Categor> 63000700430101 OBI BUildalg Renark -,Courthouse,-'"" kdvrtro and 0 FY 2013 $2,260,069 FY 2014 FY 2015 FY 2016 FY 2017 2,260,06 g 9 0 Completed by: Department Name: Commissioners Court 79 rAgesiktMethodof Maim Furicitiv, Spume Date: Brazos County, Texas Capital Improvement Program FY 2013 Department: Project Title: Commissioners Court Courthouse Renovation Phase IV & V Project Manager: Gary Arnold F $ 528,500 $ Year I 2012-13 7,200,000 $ Year2 2013-14 Year 3 201445 $ $ Year 2015-16 5 7 'rata*: Capital Cost $ 7,728,500 Description and Scope o1 Phrilect en Renovation of Courthouse Phase IV and V will include primarily the 4th and 2nd floors of the courthouse. The 4th floor will include adding three possibly four courtrooms along with the equipping it with furniture, fixtures and audio video equipment. The 2nd floor will entail remodeling to accommodate the Justice of the Peace Pct. #4, Constable Pct. #4, and the Family Court which conducts DLR hearings, CPS hearings, and Attorney General hearings. Purpose and feed including OperatingEfficiencfss and Savings The District Courts need additional space for juror deliberation as well as courtroom space with better audio and video equipment and improved seating space. Moving the Justice of the Peace, Constable and Family Court back into the Courthouse will be a more secure location. Also, it will allow for more efficient use of attorney waiting time between hearings in multiple courtrooms all located within one building. History and Current Status The courthouse remains occupied during the renovation project. The District Courts, County Courts At Law, County Attorney and District Attorney have had to temporarily move to the Administration Building during some phases of the renovation. An architect has been retained and is currently working on plans for the IV phase of the renovation project. Plans are expected to be complete by the end of 2012 with plans going out for Requests for Proposal during January or February. The construction for the IV phase is expected to take one year, with Phase VI to start after the end of Phase V. Description/Basis for Estimate Renovation of Courthouse Phase IV and V Total Capital Cost: Staffing Expense Supplies and Maintenance Expense Operating Costs: Total Program Cost: Activity: Program Breakdown and Operating Budget tinge FY 2013 $7,200,000 0o ,2 FY 2014 FY 2015 FY 2016 'this Section to Be 00;01408d by Cipitai. improvement C©nudlttee Only; 63000710-8a101003 Building Renov - Courthouse Schedtule of Activities From Completed by: Department Name: Commissioners Court Amount .. 80 SuggestedMlethod of Financing Ferittin9 Source;;, ;Fund Bance-FY t3adget.Pr!c `i 2QR Date: FY 2017 /73 /6e! N- kci N LT z 5 a z W 2 ILI Q O W 4. r2 z 0 a U Q 4/1 0p W Q m ce 0. 0. m 0 N LL 5 -Year Fiscal Year Project Funding Projection e-1 Lf1 N O N U, ci 0 0 N '-I m e-1 O N O O O o m o a LL m n 1 -VT O O O 0 O m N N N 00 N O O O 0 m t/T m N N CO N' Brazos County, Texas Capital Improvement Program FY 2013 Department: Project Title: Commissioners Court Tax Office Building and Infrastructure Project Manager: Gary Arnold Previou4:Furtdif To -Date Year 1 20124$ • Year 2 OOt3 14 ` Year 3. • 2014-15 Year 4 201546 2016-17 Capital Cost $ 38,389 $ 3,000,000 $ $ 3,038,389 d The Tax Office building will be built on county owned property in the Hudson Park area. Installation of infrastructure will be in place to create a building site for the Tax Office. The building will be approximately 12,000 square feet and will be furnished and equipped, a drive in lane will be installed to allow curb side service for citizens. Purpose and Need`Including Operating EftciencksandSavings The current Tax Office building is in disrepair. The intent is to build a new Tax Office building within the county seat as required by law, yet more centrally located for all citizens while also alleviating the parking congestion in its current location. The County has grown in the last several decades which has increased the need for additional space, however, the current staff has been working in a crowded space striving to be operate efficiently under suboptimal working conditions. History and Current Status A site plan and civil engineer have been retained. An RFQ has been issued and received, currently negotiations are underway to select an architect to draw plans for the building. The architect is expected to be selected by the end of FY 2012 then plans are expected to be complete by the latter part of 2012. Building is expected to be started within the second quarter of 2013. Building is expected to take 9-12 months. Program Breakdown and Operating Budget Impact Description/Basis for Estimate Building and Equipping Tax Office Building Total Capital Cost: Staffing Expense Supplies and Maintenance Expense Operating Costs: Total Program Cost: FY 2013 $3,000,000 0 FY 2014 FY 2015 FY 2016 FY 2017 $ 3,000;;000 oBeCo pitsi linPrOverniiik Com a and' Category: 63000900-80100000 Buildings and 630009:1080100600 Ings Activity Schedule of -Activities From a Completed by: Department Name: Commissioners Court Amount Date: firth Sort 82 /73 I ,D cing /a_ BRAZOS COUNTY, TEXAS FY 2013 APPROVED CAPITAL IMPROVEMENT PLAN 5 -Year Fiscal Year Project Funding Projection N- 0 0 O e-1 M ' -I 0 O O O V1 O U, '-i 4A iA O O O '-i O O O O M O O O O pO O O O, O, m m ill VT Brazos County, Texas Capital Improvement Program FY 2013 Department: Project Title: Sheriff Office Jail Expansion Project Manager: Wayne Dicky/Gary Arnold • Previous Fury lo -Date $ 54,695,000 $ 1,505,000 $ "Year2 201344 4 16: Year 5 Total Year Capital Cost $ 56,200,000 Description andScope The last phase of the jail detention expansion will be complete during fiscal year 201 . The courthouse detention facilities are being renovated on the main floor of the courthouse, 2nd and 3rd floors, as well as the sally port areas. A new jail elevator is being installed on the northeast side of the courthouse to move prisoners safely for courtroom appearances without exposure to the public. Purpose end Need Including Operating Efficiiincies and$avinq The remaining renovation of the detention facilities will allow for movement of the jail inmates through private dedicated hallways away from the public. A new jail elevator is being installed on the northeast side of the courthouse to service courtrooms on the northeast side. The holding area on the main floor as well as the sallyport area is being reconfigured to help secure the jail inmates in a more efficient manner. iHstoryancf%CumBrrtStetu* The County received voter approval for the issuance of general obligations bonds in November 2007. The expansion of the current jail detention facilities increased the beds to 684 with central booking and a releasing center relocated to this new faculty. The facility has been completed. However, since the maximum security jail was moved out of the courthouse to this new facility way from the courthouse, the existing jail holding areas are being reconfigured to maximize the space available in the renovated courthouse space. Description/Basis for Estimate Completion of Jail Expansion Total Capital Cost: Staffing Expense Supplies and Maintenance Expense Operating Costs: Total Program Cost: Category: Activity 100 From 0' Program Breakdown and' Operating 8 rdget FY 2013 $1,505,000 50.000. FY 2014 05,.00 tlon to Be,Comgkrtedby impro :BuiF To ,,.. Rea©v COurthouse- Department Name: Sheriff Office Amount 84 +nPaC FY 2015 FY 2016 ent Cfoininittee Only • ending SaurceW Date: FY 2017 Completed by: //oZ H X W I- z 0 U N 0 ce m z 5 a F - z CW W J cc a J a U O W J cc a a Q M 0 N LL 5 -Year Fiscal Year Project Funding Projection N N O O N l0 ei O N e -I 0 O N N O O I 0 O 1 O O 0 O 0 0 O OO O O O O N N CO CO VT /73 /13 Brazos County, Texas Capital Improvement Program FY 2013 Department: Project Title: Expo Complex Expansion of Expo Complex Project Manager: Tom Quarles Previous Fund To -Date $ 11,899,500 $ r2. 100,500 $ $ „'Year,,3 2014 Year;°4 21-16 20' $ 12,000,000 Description and Scope of Project The County expanded the facilities at the Brazos County Exposition Complex. The expansion will add an additional stall barn, covered arena, covered connection, modifications to existing covered arena, RV parking, expansion of exhibit hall, additional parking, fair ground site, and purchase of infrastructure and equipment. Additional parking is needed to accommodate the increase in events booked at the same time. The funds for FY 2013 will increase parking. :„;:Purpose and Neecf` he ludfng Operating Etfftcienciesand`Sivinge Additional parking is needed to accommodate the increase in use of facility. History and Current Status The County has completed the majority of the expansion as listed above. The facility is often booked with various activities going on at the same time. Additional parking is needed to accommodate the increase in demand for the different areas within the Expo Complex. HOT funds will be used to expand the parking lot. Description/Basis for Estimate Additional parking HOT Funds Total Capital Cost: Staffing Expense Supplies and Maintenance Expense Operating Costs: Total Program Cost: Activity FY 2013 $100,500 $100,000 200,600 $ 200,500 63430900-801690.00 Expo Expansiorta Activities From. To Completed by: Department Name: Expo Complex FY 2014 by 86 Btu i FY 2015 FY 2016 nprovenm nt Coma -Wee On Ring Sour Date: FY 2017 X W H z 0 U 0 Cg FY 2013 APPROVED CAPITAL IMPROVEMENT PLAN 5 -Year Fiscal Year Project Funding Projection O 0. a N N N O N IN LL to iA 4.4 N N N N 0 O N N IN IN /73 Brazos County, Texas Capital Improvement Program FY 2013 Department: Commissioner's Court Project Title: Fleet Maintenance Project Manager: Commissioner's Court Pious .Fu To -Date $ 270,171 $ 201213 Year. 2 201314 45,000 $ $ Year 3 201415 $ $ ;Year 5 2016»i 7,., ,. Total •:taftitai Cost: $ 315,171 Description and' Scope-oiLPr%ct Items that will be purchased on a need/emergency basis during the fiscal year. - Purpose and Need Including Operating Efficiencies and"Savl During each fiscal year, emergencies arise. Patrol cars are beyond being operational or wrecked during that fiscal year. Capital equipment might need to be replaced. lflstory andcurrent rrent Status During FY 12, a patrol car was wrecked and it was not planned to be replaced until later years. This could help funds replacement vehicles during the time of need. Description/Basis for Estimate Total Capital Cost: Staffing Expense Supplies and Maintenance Expense Operating Costs: Total Program Cost: Program Breakdown and Operating Bit Impact. FY 2013 $315,171 ,171, 71 FY 2014 FY 2015 FY2016 This Section to Ber Completed by Capital Thiprovernoketrommittes Only 6300050O -80286000c Equipment -.Other ,- fActivities To Completed by: Department Name: Commissioner's Court Amount Suggested Mlethoetiof Financl ' Ftjt'g Spurt„ Date: FY 2017 88 /73 AGREEMENT FOR CUSTOMER. GROUP CLAIM EXCEPTION This Agreement is made and entered into by and between Humana Insurance Company (Humana) and Brazos County (Customer), who maintains or sponsors the Prescription Drug (RX) plan_ This Agreement is effective this 11/30/20.12. The Customer hereby authorizes and directs Humana to follow the Claim Directive below with respect to the Plan to process a claim, or claims. The Customer further agrees and represents, except to the extent noted below, that the Claim Directive shall constitute part of the Plan and that the Customer has the authority to modify the Plan by issuing the Claim Directive. Plan claims and payments which result by reason of following the Claim Directive shall not be deemed Plan claims or payments in determining the liability of any stop -loss insurer used for the Plan or any other party providing, any performance guarantees, for the Plan. Customer hereby agrees to indemnify Humana and hold Humana harmless from and against any and all claims or actions, damages, liabilities, and expenses directly or indirectly resulting or arising from Humana complying with the Claim Directive. The person signing this Agreement hereby represents and warrants that he or she has: the authority to enter into this Agreement on behalf of the Customer. Name of customer's authorized representative Duton-e_ rs Title Cry J uctg-� ecazas eoun4 Sign . re , Date signed I //e9 X/9-11 Claim Directive Re: DOB: ID: Please allow this member's RX claims to process through end of 26thbirth month. vci •/7j Pg //7 Bid Tabulation 2013-16 ASPHALT, OIL, & EMULSION PRODUCTS November 30, 2012 through April 30, 2013 Terra Pave International 9 O t- $204.00 I -0 CO O z No Bid No Bid No Bid No Bid -o m O z I PIG oN - Per Gallon g O N O N Martin Asphalts OCp I— a O N N O pO O �N-} Y! a pOp O a Y�i No Bid a O 0 O 4 PIG oN 2 hours O O O b w j Per Gallon I co CV sous I $2.3500 I cs cs 4 M o S Performance Grade Asphalt 3 O. ~ O O O W G O O a CO S H w 0 $ O M a O 'O m 0 Z 2 hours o O co W C 0 d G. p OO p IA M a In we M O sr p a O N in v Ergon Asphalt Total I Co In M 3 M O 10 C) O in ICo ) m N H S N. w N $44,815.50 Iso id 1n "' a , 0 t N O a G 2 C O 0 aa $3.2177 $2.5177 $2.5315 ! VI O N $2.9877 r-- VI O N Cleveland Ashpalt Products Total o 00! o+ app 4* a 10 to .4r N . ow .= M3. c Q' v 37 0 16 No Bid 2 hours CO O 0 co C C7 0 a .m w co M a M W Estimated Quanity . I 20,000 GAL 20,000 GAL 5,000 GAL 5,000 GAL I 15,000 GAL 15,000 GAL Per Hour Per Hour u AE -Prime CRS -2 Cationic Emulsion = H U 30% CSS-1H & 70% WATER CRS -2P CHFRS2-P FREE TIME DUMURRAGE Fi C,, .- N 1) ce in CD 1- CO 0, CU -33 ti ii H C O rr U co U) H C eo co co 0o U co C R ti It! N C '+ U 03 U) A O. fp C O W d O d O. O T monMEI ourt on this Vo! _ / 73 Pg. //' INVITATION TO BID ASPHALT, OIL AND EMULSION PRODUCTS CONTRACT BRAZOS COUNTY PURCHASING OFFICE Brazos County Administration Building 200 SI Texas Ave., Ste. 352 Bryan, Texas 77803 Telephone (979) 361-4292 Bid Request No. 2013-16 Page 1. of 8 Pages Bids will be received at the Brazos County Administration Building, Purchasing Department, 200 Texas Ave., Ste 352, Bryan, Texas, until 2:00 p.m., Tuesday, November 13,. 2012, at which time bids will be publicly opened and read aloud. A. ' SCOPE OF BID Bids are solicited for furnishing the merchandise, supplies, service, and/or equipment set forth in this bid request for a period beginning November 21, 2012 through April 30; 2013 in accordance with the following Conditions of Bidding. B. CONDITIONS OF BIDDING The following instructions apply to all bids. and become a part of terms, and conditions of any bid submitted to the Brazos County Purchasing Office, unless otherwise specified elsewhere in this bid request. All bidders are required to be informed of these Terms and Conditions and will be held responsible, for having done' so: 1. Definitions: In order to simplify the language throughout this bid, the following definitions shall apply: a. BRAZOS COUNTY - Same as County. b. COMMISSIONERS' COURT - The elected officials of Brazos County, Texas given the authority to exercise such powers and jurisdiction of all county business as conferred by the State Constitution and Laws. c. CONTRACT - - An agreement between the County and a Supplier to furnish supplies and/or services over a designated period of time during which -repeated purchases are made of the commodity' specified. d. CONTRACTOR - The successful Bidder(s) of this bid request. e. COUNTY - The government of Brazos County, Texas and its authorized representative. { f, SUB -CONTRACTOR - Any contractor hired by the Contractor or Supplier to furnish Materials' and services specified in this bid request. g. SUPPLIER - Same as Contractor. 73 P Bid Continuation Sheet Bid Request No. 2013-16 BRAZOS COUNTY, TEXAS Page 2 of 8 Pages 2. Upon acceptance and approval by the Commissioners' Court, this bid effects a working contract between. Brazos County and the successful bidder for the period designated. 3. Bids must be received by the Purchasing Office prior to the time and date specified. The mere fact that the bid was dispatched will not be considered; the bidder must have the bid actually delivered. 4. The County reserves the right to accept or reject in part or in whole, any bids submitted, and to waive any technicalities for the best interest of the County. 5. Brazos County shall not be responsible for any verbal communication between any employee of the County and any potential bidder. Only written specifications and written price quotations will .be considered. 6. Brazos County reserves the right to reject any bid that does not fully respond to each specified item. 7. Bidder must include Employer Identification Number or Social Security Number for the bid to be valid. 8. Should there be a change in ownership or management, the contract shall be canceled unless, a mutual agreement is reached with the new owner or manager to continue the contract with its present provisions and prices. This contract is' nontransferable by either party. 9. The County may cancel this contract at any time for any reason, provided a thirty - day written notice is given. 10. The bid award shall be based on, but not necessarily limited to, the following factors: a. Unit price b. Total price c. Special needs and requirements of Brazos County d. Results of testing samples (if requested) e. Delivery/Project Completion f. References g. Brazos County's experience with products bid h. Vendor's past performance record with Brazos County 11. Although the cost of products to be provided is an essential part of the Bid„ Brazos County is not obligated to award a contract on the sole basis of cost, but. will award to vendor considered to be the bestvalue to the County. 12. If sample testing is requested, . Brazos County will perform test through a third party. Vendor will be required to allow thethird party access to facilities in order to acquire .samples: for testing.. Failure to submit requested testing may disqualify bid. / 73 Bid Continuation Sheet BRAZOS COUNTY, TEXAS Bid Request No. 2013-16 Page 3 of 8 Pages 14. Vendor will be required to submit references on this form. Failure to submit references may result in disqualification of bid. 15. Acceptance of merchandise, work, and/or equipment provided shall be made by the County at the sole discretion of the Commissioners Court when all terms and conditions 'of the contract and specifications have been met to its satisfaction, including the submission to the County of any and all documentation as may be required. 16. Title and Risk of Loss of the goods shall not pass to Brazos County until the County actually accepts and takes possession of the goods at the point or points of delivery. 17. This agreementshall be governed by the Uniform Commercial Code as adopted in the State of Texas as effective and in force on the date of this agreement. 1'8. Bids must be submitted on units of quantity specified. In the event of errors in extended prices the Unit price shall govern. Any suggested change in quantity on the part of the bidder tosecure better price or delivery is welcomed and may be given consideration provided that the bidder also bids on the quantity specified. 19. Bids must specify the number of consecutive calendar days required to deliver the commodities under normal conditions. Failure to•. specify delivery time will be considered reason enough to cause the bid to be disregarded. Delivery time quoted will be given consideration in awarding orders. If delivery is not made within a reasonable time of the specified delivery in the bid, the entire order or contract may be canceled and the bidder barred from quoting in future bids: 20. Bids cannot be altered after receiving time. No, bid may be withdrawn after opening time without acceptable reason and with the approval of the Purchasing Agent. 21. Bids must be submitted on this form and returned in a sealed envelope clearly marked with the Vendor Name and Bid Number to ensure proper recognition upon its arrival. Bids will not be considered if submitted by telephone, fax or any other means of rapid dispatch, nor will a bid be considered if submitted to any other person or department other than specifically instructed. 22. Bids must show full firm name, mailing address and telephone number and be manually signed by an authorized sales or quotation representative of the bidder. Firm name and authorized signature shall appear in each space provided. 23. In the event of a needed change in the specifications' sent to the bidder, it is understood that all the foregoing terms shall apply_to the addendum •or addenda. 24. It is the County's policy not to furnish bid results over the phone. Bid results and tabulation sheetsWill be : posted on the Brazos County website (www.brazoscounty, Departments, Purchasing Department, Bid Tabulations) & v..� /73 = g: /03—/ BidContinuation Sheet Bid Request No. 2013-16 BRAZOS COUNTY, TEXAS Page 4 of 8 Pages on the Bid Website (brazosbid.cstx.gov) upon bid award by Commissioner's Court. 25. Brazos County reserves the right to extend this contract for three (3) additional six (6) month periods upon mutual agreement of Brazos County and the successful Vendor: Renewals shall be subject to _ all terms, conditions, pricing, requirements and specifications as listed herein, unless noted and agreed to by both parties. 26. The successful offeibr agrees to extend prices and terms to, all entities who have entered or will enter into joint purchasing inter -local cooperation agreement(s) with Brazos County.. C. SPECIAL PROVISIONS All deliveries are to be made F.O.B. Brazos. County Road and Bridge Department, during regular working days, Monday through Thursday, and between the hours of 7:30 a.m. and 5:30 p.m., unless otherwise requested by the County and loaded into County trucks and storage tanks with pump and hose by the Supplier; or loaded and hauled and delivered anywhere in the County by the Supplier during the mentioned working days and hours. 2. The County does not guarantee to purchase any minimum quantities. 3. In the event the. Vendor is unable to furnish any item within a reasonable time after order is placed due to strikes, war or any reason beyond the Supplier's control, the County 'reserves the right to purchase these items from the source of its choice without causing this contract to be canceled. 4. Vendor will be required to notify the County Engineer's Office in the event of unforeseen delay arising in the delivery of a specified shipment. In the event a shipment will not arrive at the jobsite within two (2) hours of designated time Brazos County shall have the right to refuse acceptance of the order. 5. Vendor will be required to. deliver to jobsite in Brazos County when and where requested and remain on the job with truck and operator as long as required to completely place load. (A minimum of two hours will be at no demurrage charge.) :6. Brazos County reserves the right to test any materials delivered .at the site for compliance with specifications. The Vendor will remove immediately from the job site or right of way any materials that are deemed unsatisfactory. Material Safety Data Sheets and Placards must be furnished at the time of delivery as specified by State and Federal Regulations. D. SPECIFICATIONS v/o!. /73 Bid Continuation Sheet Bid Request No. 2013-16 BRAZOS COUNTY, TEXAS Page 5 of 8 Pages 1. Unless otherwise specified when order is placed all items in this advertisement shall meet or exceed Texas Department of Transportation Standard Specifications for Construction of Highways, Streets, and Bridges, 2004 Edition, Item 300, Asphalt, • Oils and Emulsions. 2. Vendor will be required to. maintain proper permits to operate on Brazos County roads and/or property. 3. Any variation from these specifications must be indicated on the Bid or on a separate attachmentto the bid and labeled as such. E. INSURANCE REQUIREMENTS 1. The Vendor shall instruct his insurance agent or carrier to furnish to the County a Certificate of Insurance attesting to the issuance of the following parts of this section. Please note that such Certificates of Insurance and any required bonds must be issued and then approved by Brazos County Risk Management. The Certificate of Insurance must be approved by the County before any deliveries can be made. The Vendor shall furnish and keep in full force the following insurance during the term of this Contract: a.. Statutory Workmen's Compensation and Employer's Liability Insurance. b. General Liability with limits for bodily injury and for property damages of not less than $1,000,000 CSL with Brazos County named as an additional insured. c. Comprehensive Automotive Liability with single limits of $500,000 for Bodily Injury and Property Damage Liability. d. Cargo Insurance to sufficiently cover materials transported. 3. All of the aforementioned policies and Certificates of Insurance should be issued immediately after the Vendor receives notification of award and prior to the notice to proceed. :4. The Vendor agrees to hold harmless Brazos County from any and all claims and liability due to the acts of the Vendor's employees and the. operation of his equipment. The Vendor also agrees to hold harmless Brazos County from any and all expenses, including attorney fees, incurred by Brazos County in litigation or otherwise resisting such claims or liabilities as a result of the Vendor's employees' activities. Further, the Vendor agrees to protect, indemnify and hold harmless Brazos County from and against all claims, demands and causes of action of every kind and character brought by any employees of the Vendor against Brazos County due to personal injuries and/or death to such employee resulting from any alleged negligent act, by either commission or omission on the part of the Vendor or Brazos County. F. QUOTATION Bid Continuation Sheet Bid Request No. 2013-16 BRAZOS COUNTY, TEXAS Page 6 of 8 Pages Due to the recent fluctuations in crude oil costs over the past year, the awarded vendors will be allowed to submit a request for an escalation in price only if substantiated by written documentation from the vendor's supplier stating an increase in price (See section D number 4). ASPHALT, OIL AND EMULSION PRODUCTS PRICE PER ITEM QUANTITY DESCRIPTION 1. 20,000 Gallons AE -Prime 2. 20,000 Gallons CRS -2 Cationic Emulsion 3. 5,000 Gallons CSS-1H 4. 5,000 Gallons ** 30% CSS-1H & 70% Water ** Diluted material can't be returned 5. 15,000 Gallons CRS -2P Cationic Emulsion 6. 15,000 Gallons CHFRS-2P Cationic High Float Emulsion 7. Free Time: 2 free hrs on demurrage GALLON TOTAL **# $ 3.0498 $60996.00 *** $ 2.2898 $45796.00 *## $ 2.2898 *## $ 0.8918 for credit*** $ 3.0098 NB 11449.00 $ 4459.00 $45147.00 NB 8. Specific charges per hour for demurrage after free time: $ 80 . 0 0 � after 2 free hr *** All prices are based on 5000 gallons minimum delivery, lease call for smaller quantity prices. G. ADDITIONAL QUESTIONS Invo Dis Specific location of vendor's Plant: 100 Asphalt Lane, Shepherd, Texas 77371 800-334-0177 Contact person and phone number at plant: Craig Moore o icing=Freida Ortiz; Accts Payable=Murray patch: Bobby Pate+713-725-5181. Direction to plant (attach if necessary, please be specific): 3 . 1 Mi on Hwy 59 N. Shepherd, Texas/7371 C r Clayton Moore,Sales . Moore or Michelle Griffin les north of Shepherd, Tx Number of trucks the company owns located at the facility that will be servicing Brazos County: The size of trucks the company owns located at the facility that will be servicing Brazos County: On a separate page, please describe any agreements that the vendor has in place to insure ability to perform this work. H. REFERENCES Bid Continuation Sheet Bid Request No. 2013-16 BRAZOS COUNTY, TEXAS Page 7 of 8 Pages Vendors shall provide a list of at least three (3) references, where work comparable in quality and scope to that specified has been performed within the past five (5) years. This list should include the names, phone number and email of the company/entity for which the prior work was performed to contact these references. A negative reference may be grounds for disqualification of bid. Company/Entity: Fayette County Contact: Gary Weishuhn, Prct#2 Commissioner Phone: Email: 979-249-3166 garyww56@hotmail.com Company/Entity: Waller County Road Dept. Contact: Greg Duncan, Road Superintendant Phone: _ Email: 979-836-7670 Company/Entity: Bell County Road Dept. Contact: Ted Feibee, Road Foreman Phone: Email: 254-933-5275 INVITATION TO BID 2013-16 ASPHALT, OIL AND EMULSION PRODUCTS CONTRACT 42c. I Bid Continuation Sheet BRAZOS COUNTY, TEXAS Bid Request No. 2013.16 Page 8 of 8 Pages I. CERTIFICATION OF BID The undersigned affirms that they are duly authorized to execute this contract, that this bid has, not been prepared in collusion with any other vendor, and that the contents of this bid have not been communicated to any other vendor prior to. the official opening of this, bid. SIGNED BY: TYPED NAME: Clayton Moore TITLE: Sales Rep. COMPANY NAME: Cleveland Asphalt Products, Inc PHONE: 800-334-0177 MAILING ADDRESS: P . 0 . B0x 1449 EMAIL ADDRESS: P.O. Box or Street Shepherd, Texas 77371 City ccmcapcoCmsn.com TX Zip VENDOR IDENTIFICATION NUMBER: 76-02444-02 CORPORATE SEAL IF SUBMITTED BY A CORPORATION END OF BID REQUEST NO. 2013-16 ************************************************************************************ By signing below, Brazos County agrees that this bid, 2013-16, will be awarded as dictated on the associated bid tabulation sheet, to the vendor whose name appears ,above and both parties agree to the terms and conditions contained herein. By. Brazos County Commissioner's Court Date Attest: \'o!. / ✓ Pc. razos County Purchasing Department 200 S. TX. AVE., STE 352 BRYAN, TX 77803 PHONE (979) 361-4290. FAX (979) 3614293 Addendum #1 to 2013-16 ASPHALTS, OILS AND EMULSIONS Issued: November 14, 2012 Change: Correction of Due Date and Term Date Reason: Error Correction The due date on page 1 is, in correct as well as the term of the Contract. The following Changes are in highlighted in yellow: Bids will be received at the Brazos County Administration Building, Purchasing Department, 200 S. 'Texas Ave., Ste 352, Bryan, Texas, until 2:00 p.m., Monday, November 20, 2012, at which time bids will be publicly opened and read aloud. Bids are solicited for furnishing the merchandise, supplies, service, and/or equipment set forth in this bid request for a period beginning November 28, 2012 through April 30, 2013 in accordance with the following Conditions of Bidding. This addendum should be signed by an authorized representative of the respondent and returned with the bid documents as specified. in the bid. Acknowledgement of Addendum: Signature: Clayton Moore, Sales Rep. Printed Name: Cleveland Asphalt Products, Inc. P.O.Box 1449 Shepherd, Texas 77371 800-334-0177 email: ccmcapco@msn.com. Vol.--1-�'3 Fg. /27 INVITATION TO BID ASPHALT, OIL AND EMULSION PRODUCTS CONTRACT BRAZOS COUNTY PURCHASING OFFICE Brazos County Administration Building 200 S. Texas Ave., Ste. 352 Bryan, Texas 77803 Telephone (979) 361-4292 Bid Request No. 201346 Page 1 of 8Pages Bids will be received at the Brazos County Administration Building, Purchasing Department; 200 S. Texas. Ave., Ste .352, Bryan, Texas, until 2:00 p.m.; Tuesday, November 13, 2012, at which time bids will be publicly opened and read aloud. A. i SCOPEOF BID Bids,are solicited for furnishing the merchandise, supplies, service, and/or equipment set forth in this bid request for a period beginning November 21, 2012 through April 30; 2013 in accordance with the following Conditions of Bidding. B. CONDITIONS OF BIDDING The following instructions apply to all bids and become a part of terms and conditions of any bid submitted to the Brazos County Purchasing Office, unless otherwise specified elsewhere in this bid request. All bidders are required to be informed of these Terms and Conditions and will be held responsible for haying done so: 1. Definitions: In order to simplify the language throughout this bid, the following definitions shall apply: a. BRAZOS COUNTY - Same as County. b. COMMISSIONERS' COURT - The elected officials of Brazos County, Texas given the authority to exercise such powers and jurisdiction of all county business as conferred by the State Constitution and Laws. c. CONTRACT = An agreement between the County and a Supplier to furnish supplies and/or services over a designated period of time during which repeated purchases are made of the commodity specified. d. CONTRACTOR - The successful Bidder(s) of this bid request. e. COUNTY - The government of Brazos County, Texas and its authorized representative. f. SUB -CONTRACTOR - Any contractor hired by the Contractor or Supplier to furnish materials and services specified in this bid request. g. SUPPLIER - Same as Contractor. Bid Continuation Sheet Bid Request No. 2013-16 BRAZOS COUNTY, TEXAS Page 2 of 8 Pages 2. Upon acceptance and approval by the Commissioners' Court, this bid effects a working contract between Brazos County and the successful bidder for the period designated. 3. Bids must be received by the Purchasing Office prior to the time and date specified. The mere fact thatthe bid was dispatched will not be considered; the bidder must have the bid actually delivered, 4. The County reserves the right to accept or reject in part or in whole, any bids submitted, and to waive any technicalities for the best interest of the County. 5. Brazos County shall not be responsible for any verbal communication between any employee of the County and any potential bidder. Only written specifications and written price quotations will be considered. 6 Brazos County reserves the right to reject any bid that does not fully respond to each specified item. 7. Bidder must include Employer Identification Number or Social Security Number for the bid to be valid. 8. Should there be a change in ownership or management, the contract shall be canceled unless a mutual agreement is reached with the new owner or manager to continue the contract with its present provisions and prices. This contract is nontransferable by either party. 9 The County may cancel this contract at any time for any reason, provided a thirty - day written notice is. given. 10. The bid award shall be based on, but not necessarily limited to, the following factors: a. Unit price b. Total price c. Special needs and requirements of Brazos County d. Results of testing samples (if requested) e. Delivery/Project Completion f. References g. Brazos County's experience with products bid h. Vendor's past performance record with Brazos County 11.. Although the cost of products to be provided is an essential part of the Bid, Brazos County is not obligated to award a contract on the sole basis of cost, but will award to vendor considered to be the best value to the County. 2. If sample testing is requested, Brazos County will perform test through a third party. Vendor will be required to allow the third party access .to facilities in order to acquire samples for testing. Failure to submit requested testing may disqualify bid. Bid Continuation Sheet Bid Request No. 2013-16 BRAZOS' COUNTY, TEXAS Page.3 of 8 Pages 14. Vendor will be required to submit references on this form. Failure to submit references may result in disqualification of bid.. 1.5. Acceptance of merchandise, work, and/or equipment provided shall be made by the County at the sole discretion of the Commissioners Court when all terms and conditions of the contract and specifications have been met to its satisfaction, including the submission to the County of any and all documentation as may be required. 16. Title and Risk of Loss of the goods shall not pass to Brazos County until the County actually accepts and takes possession of the goods at thepoint or points of delivery. 17. This agreement shall be governed by the Uniform Commercial Code as adopted in the State of Texas -as effective and in force on the date of this agreement. 18. Bids must be submitted on units of quantity specified. In the event of errors in extended prices the unit price shall govern. Any suggested change in quantity on the part of the bidder to secure better price or delivery is welcomed and may be given consideration provided that the bidder also bids on the quantity specified. 19. Bids must specify the number of consecutive calendar days required to deliver the commodities under normal conditions. Failure to specify delivery time willbe considered reason enough to cause the bid to be disregarded. Delivery time quoted will be given consideration in awarding orders. If delivery is notmade within a reasonable time of the specified delivery in the bid, the entire order or contract may be canceled and the bidder barred from quoting in future bids. 20. Bids cannot be altered after receiving time. No bid may be withdrawn after opening time without acceptable reason and with the approval of the Purchasing, Agent. 21. Bids must be submitted on this form and returned in a sealed envelope clearly marked with the Vendor Name and Bid Number to ensure proper recognition upon its arrival. Bids will not be considered if submitted by telephone, fax or any other means of rapid dispatch, nor will a bid be considered if submitted to any other person or department other than specifically instructed. 22. Bids must show full firm name, mailing, address and telephone number and be manually signed by an authorized sales or quotation representative of the bidder. Firm name and authorized signature shall appear in each space provided. 23. In the event of a needed change in the specifications sent to -the bidder, it is understood that all the foregoing terms shall apply to the addendum or addenda. 24. It is the County's policy not to furnish bid results over the phone. Bid results and tabulation sheets will - be posted on the Brazos County website (www.brazoscounty, Departments, Purchasing Department, Bid Tabulations) & Bid Continuation Sheet Bid Request No. 2013-16 BRAZOS COUNTY, TEXAS Page 4 of 8 Pages on the Bid Website (brazosbid.cstx.gov) upon bid award by Commissioner's Court. 25. Brazos County reserves the right to extend this contract for three (3) additional six (6) month periods upon mutual agreement of Brazos County and the successful Vendor. Renewals shall be subject to all terms, conditions, pricing, requirements and specifications as listed herein, unless noted and agreed to by both. parties. 26. The successful offeror agrees to extend prices and terms to all entities who have entered or will enter into joint purchasing inter -local cooperation agreement(s) with Brazos County. C. SPECIAL PROVISIONS 1. All deliveries are to be made F.O.B. Brazos County Road and Bridge Department, during regular working days; Monday through Thursday, and between the hours of 7:30 a.m. and 5:30 p.m., unless otherwise requested by the County and loaded into County trucks and storage tanks with pump and hose by the Supplier; or loaded and hauled and delivered anywhere in the County by the Supplier during the mentioned working days and hours. 2. The County does not guarantee to purchase any minimum quantities. 3. In the event the Vendor is unable to furnish any item within a reasonable time after order is placed due to strikes, war or any reason beyond the Supplier's control, the County reserves the right to purchase these items from the source of its choice without causing this contract to be canceled. 4. Vendor will be required to notify the County Engineer's Office in the event of unforeseen delay arising in the delivery of a specified shipment, In the event a shipment will not arrive at the jobsite within two (2) hours of designated time Brazos County shall have the right to refuse acceptance of the order. 5. Vendor will be required to deliver to jobsite in Brazos County when and where requested and remain on the job with truck and operator as long as required to completely place load. (A minimum of two, hours will be at no demurrage charge.) 6. Brazos County reserves the right to test any materials delivered at the site for compliance with specifications. The Vendor will remove immediately from the job site or right of way any materials that are deemed unsatisfactory. 7. Material Safety Data Sheets and Placards must be furnished at the time of delivery as specified by State and Federal. Regulations. D. SPECIFICATIONS Vol, 1.73 /3/ Bid Continuation Sheet Bid Request No. 2013-16 BRAZOS COUNTY, TEXAS Page 5 of 8 Pages I. Unless otherwise specified when order is placed all items in this advertisement shall meet or exceed Texas Department of Transportation Standard Specifications for Construction of Highways, Streets, and Bridges, 2004 Edition, Item 300, Asphalt, Oils and Emulsions. 2. Vendor will be required to maintain proper permits to operate on Brazos County roads and/or property. 3. Any variation from these specifications must be indicated on the Bid or on a separate attachment to the bid and labeled as such. E. INSURANCE REQUIREMENTS 1. The Vendor shall instruct his insurance agent or carrier to furnish to the County a Certificate of Insurance attesting to the issuance of the following parts of this section. Please note that such Certificates of Insurance and any required bonds must be issued and then approved by Brazos County Risk Management. The Certificate of Insurance must be approved by the County before any deliveries can be made. 2. The Vendor shall furnish and keep in full force the following insurance during the term of this Contract: a. Statutory Workmen's Compensation and Employer's Liability Insurance. b. General Liability with limits for bodily injury and for property damages of not less than $1,000,000 CSL with Brazos County named as an additional insured. c. Comprehensive Automotive Liability with single limits of $500,000 for Bodily Injury and Property Damage Liability. d. Cargo Insurance to sufficiently cover materials transported. 3. All of the aforementioned policies and Certificates of Insurance should be issued immediately after the Vendor receives notification of award and prior to the notice to proceed. 4. The Vendor agrees to hold harmless Brazos County from any and all claims and liability due to the acts of the Vendor's employees and the operation of his equipment. The Vendor also agrees to hold harmless Brazos County from any and all expenses, including attorney fees, incurred by Brazos County in litigation or otherwise resisting such claims or liabilities as a result of the Vendor's employees' activities. Further, the Vendor agrees to protect, indemnify and hold harmless Brazos County from and against all claims, demands and causes of action of every kind and character brought by any employees of the Vendor against Brazos County due to personal injuries and/or death to such employee resulting from any alleged negligent act, by either commission or omission on the part of the Vendor or Brazos County. F. QUOTATION v / 73 Bid Continuation Sheet Bid Request No. 2013-16 BRAZOS COUNTY, TEXAS Page 6 of 8 Pages Due to the recent fluctuations in crude oil costsover the past year, the awarded vendors will be allowed to submit a request for anescalation in price only if substantiated by written documentation from the vendor's supplier stating an increase in price (See section D number 4). ASPHALT, OIL AND EMULSION PRODUCTS PRICE' PER ITEM OUANTITV DESCRIPTION GALLON TOTAL 1. 20,000 Gallons AE -Prime . $ 3.2177 $64,354.00 2. 20,000 Gallons CRS -2 Cationic Emulsion .. $ 2.5177 $50,354.00 3. 5,000 Gallons CSS-1 H $ 2.5315 $12,657.50 4. 5,000 Gallons 30% CSS=1 H & 70% Water $ 1.0315 $ 5,157.50 5. 15,000 Gallons CRS -2P Cationic Emulsion $ 2.9877 $44,815.50 6. 15,000 Gallons CHFRS-2P Cationic High Float Emulsion $3.0377 $45,565.50 7. Free Time: TWO (2) HOURS DELIVERY TIME: 1 DAY AFTER NOTIFICATION FREIGHT IS BASED ON FULL TRANSPORT LOADS OF 5,500 GALLONS. 8. Specific charges per hour for demurrage after free time: $ 80.00 /HR PUMP AND HOSE CHARGE IS, $80.00 PER LOAD. Federal'Environmental Fee will be added to above imi,vb RETURN FREIGHT IS 1/2 OF THE. OUTGOING TARIFF et rate of 3.4424/ton for asphalt S.polymer Toads G. ADDITIONAL QUESTIONS or $.0013319a1 for emulsion loads. Specific location of -vendor's Plant: 1820 HIGHWAY 6 EAST, WACO, TEXAS 76705. Contact person and phone number at plant: VANESSA MARTIN OR JAMES DOUGLAS (254) .753-5885 Direction to plant (attach if necessary. please be specific): TAKE US 190 (HIGHWAY 6) TO WACO. EXIT LOOP 340. FOLLOW HIGHWAY 6 FRONTAGE ABOUT 3 MILES TO PLANT ON THE RIGHT. Number of trucks the company ownslocated at the facility that will be servicing Brazos County: —0-- The size of trucks the company owns located at the facility that will be servicing Brazos County: N/A On a separate page, please describe any agreements that the vendor has in place to insure ability to perform this work. N/A H. REFERENCES %3 /33 v�. 4 Bid Continuation Sheet Bid Request No. 2013-16 BRAZOS COUNTY, TEXAS Page 7 of 8 Pages Vendors shall provide a list of at least three (3) references, where work comparable in quality and scope to thatspecified has been performed within the past five (5) years: This list should include the names, phone number and email of the company/entity for which the prior work was performed to contact these references. A negative reference may be grounds for disqualification of bid. Company/Entity: Contact: Phone: Email: HUNTER INDUSTRIES, LTD, JOHN WEISMAN, PRESIDENT (512) 353=7757 Company/Entity: RAMMING PAVING COMPANY Contact: Phone: _ Email: DEAN LUNDQUIST, ESTIMATOR (512) 251-3713 Company/Entity: VIKING CONSTRUCTION Contact: BARRY DUNN, PRESIDENT Phone:: (512) 930-5777 Email: INVITATION TO BID 2013-16 ASPHALT, OIL AND EMULSION PRODUCTS CONTRACT v�. /73 /3( Bid Continuation Sheet Bid Request No. 2013-16 BRAZOS COUNTY, TEXAS Page 8 of 8 Pages I. CERTIFICATION OF BID The undersigned affirms that they are duly authorized to execute this contract, that this bid has not been prepared in collusion with any other vendor; and that the contents of this bid have not been communicated to any other vendor prior to the official. opening of this bid. SIGNED. BY! CtJ`�-G�. .�__yf:`t.G� TYPED NAME: DAVID STROUD TITLE: REGIONAL SALES MANAGER COMPANY NAME: ERGON ASPHALT & EMULSIONS, INC. PHONE: (512) 469-9292 MAILING ADDRESS: 11612 RM 2244, BUILDING 1, • SUITE 250 P.O. Box or Street AUSTIN, TEXAS 78738 City TX Zip EMAIL ADDRESS': david.stroud@ergon.com OR beth.roe@ergon.com VENDOR IDENTIFICATION NUMBER: 64-0666411 CORPORATE SEAL IF SUBMITTED BY A. CORPORATION END OF BID REQUEST NO. 2013-16 By signing below, Brazos County agrees that this bid, 2013-16, will be awarded as dictated on the associated bid tabulation sheet, to the vendor whose name appears above and both parties agree to the terms and conditions contained herein. By: Brazos County Commissioner's Court Date ID/ 11/i . Attest: Brazos County Clerk :J•.1j . _. ... • /73 /3,5 BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPARTMENT: Road & Bridge MEETING DATE:. December 11., 2012 SUBJECT: Private Property Access. — Ferrill Creek Road — Metcalf Request permission to enter private property owned by Janis Metcalf located on Ferrill Creek Road. Project will install splash pad and rip -rap material on private property to help eliminate erosion at roadway culvert. This work is being performed for the health, safety and welfare of the general public. Site is located in Precinct 2. SUBMI1 1 E BY: APPROVED BY: Jo : Salvato vSammy'Catalena Right of Way Agent Commissioner Precinct 2 This request is APPROVED / DENIED O by Commissioners' Court Duane Peters, County. Judge DATE: I iPl I I) I a BRAZOS COUNTY PRIVATE PROPERTY ACCESS FORM E. Duane Peter Brazos County Judge Lloyd Wassermann Cam eli aloner Pct. 1 Sammy Catalans Commleeroner Pd. 2 Kenny Mallard Commissioner Pd. 3 Irma Cawley Commissioner Pet 4 R. Alen Munger. P.E. County Engineer Brazos County Road & Bridge Dept. 2517 Hay 21 West Bryan, Texas 77803 omoe: 575822.2127 Fax: 979.775-0153 amungerebr er•9ov I. OWNER(S): Janis Metcalf U. ADDRESS: 3601 Park Meadow Lane Bryan, Texas 77802 III. LOCATION OF WORK: 11379 Ferrill Creek Road R100509 — Colbert Baker Survey, A-4, Tract 17.1, 69.75 acres IV. DESCRIPTION OF WORK: Project will install splash pad and rip -rap material on private property to help eliminate erosion at roadway culvert. Additional Comments: V. MAINTENANCE: Yes X No IF YES, ESTIMATE FREQUENCY OF MAINTENANCE: Only when necessary for continued adequate drainage of roadway and erosion control. I (we) the undersigned owner(s) grant permission to Brazos County the ability to access the above mentioned private property for roadway maintenance purposes. Owner's Signature: R. Alan Munger, P. County Engineer Date: V. Salvato ight of Way Agent /7.3 _ : /32 BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPARTMENT: Road & Bridge MEETING DATE: December 11, 2012 SUBJECT: Private'Property Access — Shirley Road — Crenshaw Request permission to enter private property owned by Les Crenshaw located on Shirley Road. Project will construct flat bottom channel on private property to re-establish drainage area. Dead trees will, be removed and rip -rap material may be placed in and along channel to control erosion. Area will be seeded with grass once work is complete. This work is being performed for the health,safety and welfare of the general public. Site is located in Precinct 2. SUBMITTED BY: JoSalvato Right of Way Agent APPROVED BY: Sammatalena Commissioner Precinct 2 This request is O'APPROVED / DENIED O by Commissioners' Court Duane Peters, County Judge DATE: / //s /7 1 t. WesT:ofyi 44. • BRAZOS COUNTY PRIVATE PROPERTY ACCESS FORM E. Duane Peters Brazos County Judge Lloyd Wassermann Commissioner Pct. 1 Sammy Catalena Commissioner Pct. 2 Kenny Mallard Commissioner Pct. 3 Irma Cauley Commissioner Pct 4 I. OWNER(S): Les Crenshaw II. ADDRESS: 2810 Hillside Drive Bryan, Texas 77802 R. Alan Munger, P.E. County Engineer Brazos County Road & Bridge Dept. 2617 Hwy 21 West Bryan, Texas 77803 Office: 979-822-2127 Fax: 979-775-0453 amunger©brazoscountybc.gov III. LOCATION OF WORK: Shirley Road R15076 — W. L. Ellis Survey, A-117, Tract 3, 71.28. acres IV. DESCRIPTION OF WORK: Project will construct flat bottom channel on private property to re-establish drainage area. Rip -rap material may be placed inand along channel to help control erosion and any dead trees will be .removed. Area will be seeded with grass once work is complete. This work is being done for the health, safetyand welfare of the general, public. V. MAINTENANCE: Yes.. X No IF YES, ESTIMATE FREQUENCY OF MAINTENANCE County will maintain the site only when necessary to provide continued adequate drainage of roadway. I (we) the undersigned owner(s) grant permission to Brazos County the. ability to access the above mentioned private property for roadway maintenance .purposes. Owner's Signature: R. Alan Munger, P.E. County.Engineer Date: /.02/51/ Joe/' Salvato Ri• . t of Way Agent BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPARTMENT: MEETING DATE: SUBJECT: Road & Bridge December 11, 2012 Utility Permit — Wickson Creek Special Utility District Consider and take action on the Wickson Creek S.U.D. utility permit to construct 1 t/2" road bore. This project will provide water service to customer at address 6 Lori Lane (Harvey Hillsides Subdivision). Site is located in Precinct 2. REQUIREMENTS: • No work will be permitted between front slope and/or back slope • No work shall be done within 3' of driveway culverts measured from outside culvert walls • All installation(s) shall be constructed in designated utility easements, if applicable. If no utility easement exists, the installation(s) shall be 1) within 2-4' of and parallel to the right-of-way line and/or, 2) in the case of a road bore, perpendicular to the right-of-way line • If clearing of brush, trees and other obstruction is necessary, it shall be the Applicant's responsibility to do so and to remove all cleared brush, trees etc. from county right-of-way • All disturbed areas will be seeded after completion, if ground cover was removed and shall be compacted in 8" lifts to 90% density ASTM-Test Method No. D-698; test shall be conducted by an independent geotechnical testing firm; copies of all test results shall be furnished to the office of the Brazos County Engineer • Construction shall be in strict conformance to the latest Texas Manual of Uniform Traffic Control Devices for Streets and Highways, published by the Texas Department of Transportation, and all other State and Federal laws governing utility construction • All underground utilities shall be placed at least thirty-six (36") below ditch flow line • Notification 48 hours prior to beginning work to meet with inspector from Brazos County at project site • Utility will be installed in accordance with the Brazos County Roadway Safety and Road Preservation Standards SUBMITTED BY: Jo f . Salvato Right of Way Agent APPROVED BY: y Cafalena Commissioner Precinct 2 This request is ErAPPROVED / DENIED ❑ by Commissioners' Court Duane Peters, County Judge DATE: \ icH ( 4i ► . /7 g /+L BRAZOS COUNTY PROCEDURES TO BE FOLLOWED FOR ACTIVITY IN, UNDER, ACROSS OR ALONG BRAZOS COUNTY ROADS, STREETS, HIGHWAYS Anyone proposing to conduct activity in a Brazos County Right of Way (in, under, across, or along), shall apply for a permit. Such activity, including but not limited to laying, constructing, maintaining, and/or repairing cable, conduit, pole lines, gas lines, or any other utility, shall apply for a permit. To make application for a permit, the following must be submitted: 1. Complete application form (attached hereto); 2. Attach a Vicinity Map or Key Map page; and 3. Provide detailed construction drawings indicating the scope of work and compliance with the attached Brazos County Design Standards and Safety Precaution Requirements for Work Conducted in Brazos County Rights of Way. The completed application and all of its appurtenances shall not contain any false information nor conceal any material facts. Only after obtaining the Right of Way Permit can construction begin. Early start on any construction, other than emergency situations, will not be considered. Permitting may take up to two weeks. A separate application must be filed for each work site. Written notices are required: 1.24 hours in advance of construction start up; 2. If an emergency existed, 24 hours notice after construction started; and 3. Notification that construction is complete and ready for County to inspect to ensure right of way is returned back to original condition. Provide Notice to: Joe Salvato Phone Number (979) 822-2127 ext. 3033 Brazos County Engineer's Office 2617 Highway 21 West Bryan, Texas 77803 e-mail - JSalvato®brazoscountytx.gov Failure to obtain a permit and/or notify the County Engineer's Office within 24 hours of beginning construction shall constitute grounds for job shutdown. APPLICATION FOR WATER UTILITY PERMIT DESIGNATING PLACEMENT OF UTILITY IN COUNTY RIGHT OF WAY TO: THE COUNTY ENGINEER OF BRAZOS COUNTY, TEXAS Pursuant to the Texas Utility Code, Section 181.024, comes now WI c ks o n Creek S pe i a l n t i 1; t y n i a t r. r t [company name], hereinafter referred to as "Company" a Texas [slate] Corporation, with authority to transact business in Texas, acting by and through its duly authorized representative, and hereby petitions the County Engineer for the right to lay, construct, maintain, repair and/or operate a gas facility under, over, across and/or along certain County Roads as shown on drawings and diagrams attached hereto and said location described as follows: Road Name & Block Number Lori Lane Facility to Cross Road Length of Crossing TYPE OF CONSTRUCTION (CHECK ONE) Bored Jacked Driven Cased 40' X X Facility to Parallel County Road Within Right Of -Way Road Name and Block Number From To Depth Distance CONSTRUCTION TYPE 1"Diameter Wall Thickness 1 1/2" Encasement Pipe Material Specification P V S Maximum Operation Pressure 80 PSI The location and description of the proposed installation and appurtenances must be fully shown on the attached detailed drawings. • The Company shall commence actual construction/work in good faith within 60 days from the date of said permit and shall complete said construction /work within 1 working days. (COMPANY MUST FILL IN). If such construction is not begun by the 60" day, Company will be required to apply for a new permit. Company declares that prior to filing this application, it has ascertained the location of all existing utilities, both aerial and underground, and the filing of this application is prima facie evidence that the proposed installation will not conflict with any existing utility. A copy of this permit shall be kept at the job site any time work is being performed. It is expressly stipulated that this Permit is a license for permissive use only and that the placing of facilities upon public property pursuant to this permit shall not operate to create or vest any property right in said holder. It is understood and agreed that the rights and privileges herein set out are granted only to the extent of the County's right, title and interest in the land to be entered upon and used by the holder and the holder will at all times assume risk of and indemnify, defend and save harmless Brazos County' from and against any and all loss, damages, cost or expense arising in' any manner on account of the exercise or attempted exercise by said holder of the aforesaid rights and privileges. Any deviation from these, specifications must be approved by Brazos County Engineer's Office or its designated representative. Approval of County Engineer's Office.may take as long as'two weeks after complete application is received. Applicant agrees to comply with all rules of the County Commissioners and the County Engineer in construction of said installation attached hereto as BRAZOS COUNTY DESIGN 'STANDARDS AND SAFETY PRECAUTION REQUIREMENTS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY and incorporated herein for reference. In the event Company fails..to obtain a permit prior to the installation or does not install utilities in coinpliance with installation requirements set forth herein (i.e. depth, location, etc), Company assun:es all financial responsibility for damages and/or destruction of Tines, cables, etc.. based upon its failure to comply with Brazos County requirements. Applicant -agrees that JBrazos Coun/y,demonstrates a violation of the terms of this policy, Applicant stipulates that requisites for injunctive relief exist and that Brazos County is entitled to relief enjoining any conduct by applicant which is contrary to the policies: This permit is .a revocable permit. 'Braids County reserves the right to, revoke this permit at any time, in the sole discretion of Brazos County, for interests of public. health, safety or welfare, or for failure to repair any damages upon demand, or for any other reason deemed sufficient by Brazos County. In the event Company fails to comply with any .or all of the requirements as set forth herein, .the County may take such action as it deems appropriate:to compel compliance. The County Engineer further_ retains the right to revoke this Permit by verbal notiftcation to the Applicant/Company. Failure to obtain this permit and/or notify the County Engineer's Office within 24 hours of beginning construction shall constitute' grounds for job shutdown. By signing below, I certify that./ am authorized to represent the Company listed below, and that the Company agrees to the conditions/provisions included in this permit. Wickson Creek Special: Utility District Company Name By: Signature General Manager Title 8770 Hwy 21 E, P.O.. Box 4756 Address Bryan,TX 77808 City State Zip (979) 589-3030 Phone Number watson@wicksoncreek.com Email: /73 Pg.. /4(6_ WATER UTEITY.APPROVAL Brazos County offers no. objection to the proposed �location of the utility in the County right of way as shown by accompanying drawings and notice dated MMeEM R 3 , Zol 2 except as noted below: (Month/Day/Year) EXCEPTIONS: NoNE /41 fifed4a, PE Brazos County Engine r Title lad /RsivvT Lo! /73 Pg , /4441 SHOW NORTH AR ROLM a_ 0 G d w J W ROAD RI3HT-OPT' z a O /73 : BRAZOS COUNTY ROADWAY SAFETY AND ROAD PRESERVATION STANDARDS FOR. WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY A. General Requirements 1. Adequate, drainage shall be maintained in ditches at all times. 2. Permittee will use best management practices ("BMP") (EPA and TCEQ both provide listsof examples of BMPs) to minimize erosion and sedimentation resulting from the proposed installation. 3. The permittee shall take, precautions to avoid damage to:property. All County Right of Way and property shall be restored to its original condition, as far as practical, in the opinion of the County Engineer or appointed representative. 4. The construction and maintenance of such utility shall not interfere with the property or rights of a prior occupant. 5. Permittee shall not interfere with other utilities located in the right of way. In the event damages occur; permittee will be liable to the County or other utilities running through the right of way. 6. County Engineer shall determine whether or not permittee's plans shall inconvenience the public. If it is determined that inconvenience to the public exists', then the County Engineer will decide whether such project will be allowed or if an alternative exists so as not to inconvenience the public. B. Safety Requirements .• 1. Proper traffic control measures'inust be put in place prior to beginning work and remain in place during the duration of the job. All traffic control measures must follow the Texas Manual of Uniform Traffic Control Devices (TMUTCD). See Traffic Control Requirements below. 2. During construction, all safety regulations of the Texas Department of Transportation shall be observed. 3. Permittee must take suchprecautions and measures; including placing:and displaying safety devices, as may be necessary,, in order to safely, conduct the public through the project area. Company shall provide flagmen, signs, signals or devices necessary to provide complete safety to the public. 4. Adequate provisions must be made to cause minimum inconveniences to traffic and adjacent property owners. 5. No cable, conduit and/or pole line,shall be laid, constructed, maintained and/or repaired so as. to constitute a danger or hazard of any kind to persons or vehicles using such road. Any poles placed in the Right of Way for future installation 'shall be placed at the back of the Right of Way. Exceptions may be approved by the County Engineer. .C. Traffic Control Plan 1. •A traffic control plan, pursuant to the TMUTCD or Engineered Traffic Control Plan must be provided for the following: a. Any construction (i.e. pit, excavation, hole) lefft open -over night, requires specific nighttime traffic control nieasures pursuant to the TMUTCD;. b. If construction is within ten (10) feet of the roadway; or c. Any work performed in. the road right-of-way; 2. • Plan must be attached to the permit andkept at the.job site •any time work is being performed. /73_-.Pg../ 3. Plan must set forth the time of completion for the job. D. Design Standards 1. All overhead installations shall conform to clearance standards of the Texas Department of Transportation and the pole be placed in the designated area for power specified as set forth in the Texas Utilities Code, Section 181.045. 2. All pole installation (including lighting) shall be placed at the backside of the Right of Way to ensure safety to the public. Any pole placed in violation of this requirement will be required to be moved to the appropriate location at the company's expense. Exceptions may be approved by the County Engineer. 3. All underground installations shall (these are minimum depths— utility may place deeper): a. be placed at a minimum depth of forty-eight (48) inches below the top of the pavement; b. be at least thirty-six (36) inches below ditch flow line when installation is within the area measured from top of bank to top of bank; c. be at least forty-eight (48) inches below ditch flow line if low pressure gas or petroleum lines. For high pressure gas and petroleum lines, see High Pressure Pipelines requirements listed below; d. not be closer than ten (10) feet from the edge of pavement. Exceptions may apply in rights of way of less than 60'. 4. Water Lines: All water lines must be a minimum 36 -inches below the ditch flow line and cased. Waterlines shall be cased if crossing under the roadway. . 5. Utilities in all new developments that have 60 feet or greater of right of way shall be installed within designated locations based upon the type of utility. The locations shall be as follows: (measured from back of right-of-way). Power — 0-2 feet, nominally 1' Phone — 2-4 feet, nominally 3' Gas — 4-6 feet, nominally 5' Cable — 6-8 feet, nominally 7' 6. Utilities with less than 60 feet right-of-way in all new developments shall install the utility in a similar manner as referenced in No. 3 above, however, the County Engineer or its designated representative will provide final approval of each utility location. 7. The length of any trench to be opened in advance of the pipe, conduit or ducts may not be longer than 400' if left open over night or unattended. 8. Crossings under a county road shall: a. be bored or jacked. ABSOLUTELY NO OPEN CUTS WITHIN COUNTY ROAD PAVEMENT; b. be pressure grouted for the full length of the crossing if the annular space between pipe and casing and soil exceeds one (1) inch. Brazos County must be given 24 hours notice of pressure grouting operations and have the opportunity to have an inspector on site to observe pressure grouting operations; c. TxDOT Standard Specification Item 476 shall be followed for all boring, jacking, tunneling and joints. 9. Bore Pits a. no pits shall remain open longer than 2 days; b. all pits shall have proper traffic control measures in place. See Traffic Control Plan listed above. c. pits shall NOT be located within ten (10) feet from the edge of pavement without prior approval from the County Engineer or his representative; d. when pits are to remain open for more than 8 hours, due diligence will be used in protecting the spoil pile to prevent drainage problems; e. based upon soil conditions, the County Engineer or his representative may require shoring to protect pavement integrity; f. based upon soil conditions, the County Engineer or his representative may require pits be placed further from the edge of road. 10. Any installation within ten (10) feet of edge of pavement shall meet the following: a. location must be approved by the County Engineer or his representative b. backfilled with cement stabilized material. c. based upon soil conditions, the County Engineer or his representative may require shoring to protect pavement integrity. d. All excess water and mud shall be removed from the trench prior to backfilling. Any backfill placed during a rainy period or at other times where excess water cannot be prevented from entering the trench will be considered TEMPORARY and shall be replaced with PERMANENT cement stabilized material as soon as weather permits; e. All disturbed base and pavement materials shall be removed and restored to the satisfaction of the County Engineer or his representatives. f. No side or lateral tamping to fill voids under the base and pavement materials is allowed. 1 ] . Company must be careful. to not jeopardize the slope or integrity of the shoulder of the road.In the event Company damages the slope, shoulder or any other portion of the right-of-way, Company will be responsible for repairing the damage and replacing the right-of-way to the condition it was prior to commencing construction. 12. Operation of construction and/or maintenance equipment on the traveled surface of any improved County road will not be permitted, except in an instance whereby the laying, construction, maintenance and/or repair of cables, conduits and/or pole lines cannot be accomplished by any other method and in this event all such equipment shall be of the rubber tire variety. Appropriate traffic control shall be provided meeting TMUTCD requirements. 13.1n the event said construction and/or maintenance and/or repair requires Company to remove, cut or jeopardize any section of the road (asphalt, cement, road base, etc), Company will be required to provide a performance bond or letter of credit securing necessary repairs. Said bond amount will be determined by the County Engineer. • 14.•The applicant shall submit a letter of"No Objection" from the Army Corps of Engineers for all designated wetlands and environmentally sensitive lands. E. Emergency work 1. In the event Company is required to perform emergency services, that requires excavation in a County Right of Way, and unable to notify the County Engineer prior to conducting emergency repairs, Company shall notify County Engineer within 24 hours of beginning construction/repairs. This will allow the County Engineer and Road & Bridge Office an opportunity to inspect the site to ensure the integrity of the County Right of Way and traffic safety controls used. F. Repairs to existing facilities 1. Maintenance and/or repair to existing cables, conduits, and/or pole lines which require disturbance of the soil, shall not be performed until plans describing such maintenance and/or repair have been approved by the County Engineer or designated representative and a permit has been obtained. G. Relocation of utilities: 1. When and if the County Engineer determines that it is necessary for the construction, repair, improvement, alteration or relocation of all or any portion of said road, any or all poles, wires, pipes, cables or other facilities and appurtenances authorized hereunder, shall be removed from said road, or reset or relocated thereon, as required by the County Engineer within a reasonable time as determined by the County Engineer and Utility Company, and at the expense of the Utility Company. :�� /73 Pg H. High Pressure Pipelines 1. All utility Permits for high pressure pipelines (generally 60 PSI or greater), whether pertaining to controlled access or non -controlled access installations, should contain the following -additional information in the description of the permit. -diameter -wall thickness -material specification -minimum yield strength -maximum operation pressure of the pipeline 2. With the exception of the maximum operation pressure of the pipeline, this information is to be supplied for both the carrier pipe and the casing. 3. Assurance must also be given that the installation material and design meet the minimum. Federal Safety Standards for Liquid and Gas, Pipe Lines. Assurance must be provided on company letterhead and signed by an authorized representative of the company. 4. Petroleum. Pipelines: Depth Type of Pipeline (below deepest ditch grade) Special Requirements Encased Pipe Encased Pipe Non -Cased Pipe Non -Cased Pipe Less than 10' Greater than 10' Less than 10' Greater than 10' Must be covered with concrete pad at least 36"deep No concrete pad required Must be covered with concrete pad at least 48"deep No concrete pad required The Concrete pad shall be minimum of 3" thick and width shall be pipe diameter. plus 18" minimum. 5. Under no circumstances will a pipeline be installed parallel to a County Road within the Right -of - Way: Transmission lines have been.determined to .be petroleum pipelines (which includes natural gas lines) and shall not be parallel to a County Road. 6. Natural Gas Distribution is a line that serves the final customer. /, 1 BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPARTMENT: Road & Bridge MEETING DATE: December 11, 2012 SUBJECT: Utility Permit — Verizon Communications Consider and take action on the Verizon Communications utility permit to construct 2" road bore. This project will provide telephone service to customer at address 9975 River Road. Site is located in Precinct 4. REQUIREMENTS: • No work will be permitted between front slope and/or back slope • No work shall be done within 3' of driveway culverts measured from outside culvert walls • All installation(s) shall be constructed in designated utility easements, if applicable. If no utility easement exists, the installation(s) shall be 1) within 2-4' of and parallel to the right-of-way line and/or, 2) in the case of a road bore, perpendicular to the right-of-way line • If clearing of brush, trees and other obstruction is necessary, it shall be the Applicant's responsibility to do so and to remove all cleared brush, trees etc. from county right-of-way • All disturbed areas shall be compacted in 8" lifts to 90% density ASTM-Test Method No. D-698; test shall be conducted by an independent geotechnical testing firm; copies of all test results shall be furnished to the office of the Brazos County Engineer • All disturbed areas will be seeded after completion of grading • Construction shall be in strict conformance to the latest Texas Manual of Uniform Traffic Control Devices for Streets and Highways, published by the Texas Department of Transportation, and all other State and Federal laws governing utility construction • All underground utilities shall be placed at least thirty-six (36") below ditch flow line • Notification 48 hours prior to beginning work to meet with inspector from Brazos County at project site • Utility will be installed in accordance with the Brazos County Roadway Safety and Road Preservation Standards SUBMITTED BY: APPROVED BY: JdEV. Salvato Irma Cauley Right of Way Agent Commissioner Pre This request is APPROVED / DENIED ❑ by Commissioners' Court Duane Peters, County Judge DATE: (�. I / ��-- pRAZOS COUNTY PROCEDURES TO BE FOLLOWED FOR ACTIVITY IN, UNDER,ACROSS OR ALONG BRAZOS COUNTY ROADS, STREETS, HIGHWAYS Anyone proposing to conduct activity in a Brazos County Right of Way (in, under, across, or along), shall apply for a permit. Such activity, including but not limited to laying, constructing, maintaining, and/or repairing cable, conduit, pole lines; gas lines, or any other utility, shall apply for a permit. To make application for a permit, the following must be submitted: 1. Complete application form (attached hereto); 2. Attach a Vicinity Map or Key Map page; and 3. Provide detailed construction drawings indicating the scope of work and compliance with the attached Brazos County Design Standards and Safety Precaution Requirements for Work Conducted in Brazos County. Rights of Way. The completed application and all of its appurtenances shall not contain any false information nor conceal any material facts. Only after obtaining the Right of Way Permit can construction begin. Early start on any construction, other than emergency situations, will not be considered. Permitting may take up to two weeks. A separate application must be filed for each work site. Written notices are required: 1.24 hours in advance of construction start up; 2. If an emergency existed; 24 hours notice after construction started; and 3. Notification that construction is complete and ready for County to inspect to ensure right of way is returned back to original condition. Provide Notice to: Joe Salvato Phone Number (979) 822-2127 east. 3033 Brazos County Engineer's Office 2617 Highway 21 West Bryan, Texas 77803 e-mail - JSalvato@brazoscountytx.gov Failure to obtain a permit and/or.not4 the County Engineer's Office within 24 hours of beginning construction shall constitute grounds for job shutdown. f a ' 1,C3 • NOTIFICATION OF PROPOSED INSTALLATION AND/OR REPAIRS OF TELEPHONE FACILITIES AND DESIGNATING PLACEMENT OF UTILITY IN COUNTY RIGHT OF WAY TO: THE COUNTY ENGINEER OF BRAZOS COUNTY, TEXAS Comes now VERIZON SOUTHWEST [company name], hereinafter referred to as "Company" a TEXAS [state] Corporation, with authority to transact business in Texas, acting by and through its duly authorized representative, and hereby notifies the County Engineer of its intent to lay, construct, maintain, repair and/or operate a telephone facility under, over, across and/or along certain County Roads as shown on drawings and diagrams attached hereto and said location described as follows: Beginning at a point approximately 528' South of the intersection of Dogwood Trail and River Road, a 2" road bore will be made East to West across River Road and drop wire will be placed through the conduit to customer located at address #9975 River Road. Bore will be at a minimum depth of 36". The location and description of the proposed installation and appurtenances must be fully shown on detailed drawings attached to this Notification. The Company shall commence actual construction/work in good faith within 60 days from the date of said permit and shall complete said construction /work within 30 working days. (COMPANY MUST FILL IN). If such construction is not begun by the 60th day, Company will be required to provide a new notice. Company declares that prior to filing this application, it has ascertained the location of all existing utilities, both aerial and underground, and the filing of this application is prima facie evidence that the proposed installation will not conflict with any existing utility. A copy of this notice shall be kept at the job site any time work is being performed. In the event of deviation from this notice, the Brazos County Engineer's Office or its designated representative will be notified as soon as practicable. Approval of County Engineer's Office may take as long as two weeks after complete application is received. Failure to notify the County Engineer's Office within 24 hours of beginning construction shall constitute grounds for job shutdown. . By signing below, I certify that I am authorized to represent the Company listed below, and that the Company agrees to theconditions/provisions included in this notification. VERIZON SOUTHWEST Company Name Brenda Vaidak By: • 'Signature Title Vcia(atk_ Supervisor -Network Engineer 301 Industrial Blvd., Bryan, Texas 77803' Address 979-821-4770 Phone Number Brenda.vaidak@verizon.com Email ACCEPTANCE OF NOTIFICATION • _17 Brazos County offers no objection to the proposed location of the utility in the County right of way as shown by accompanying drawings and notice dated beeEw+6{R y, Z0l2 except as noted below: (Month/Day/Year) EXCEPTIONS: NoNF BRAZOS COUNTY ROADWAY SAFETY AND ROAD PRESERVATION STANDARDS FOR WORK CONDUCTED IN Google Maps Page 1 of 1 Google Get Google Maps on your phone Toe the word 'GMAPS'to 466453 /73 Pg A., 7 http://maps.google.com/?t=m&ie=UTF8&11=30.56057,-96.392316&spn=0.00752,0.006834&z=17&vpsrc=0&... 11/30/2012 528 FEET TO THE INTERSECTION OF RIVER ROAO AND DOGWOOD TRAIL cAdgrix84601d11125.upd 11/30/2012 8:06:41 AM r. 1123 APPLICANT 9975 MICHELE SKINNER BORE 50 FEET FROM R.D.V. TO R.O.V. A MINIMUM OF 38- INCHES IN OEPTN • BRAZOS COUNTY RIGHTS OF WAY A. General Requirements 1. Adequate drainage shall be maintained in ditches at all times. 2. Permittee will use best management practices ("BMP") (EPA and TCEQ both provide lists of examples of BMPs) to minimize erosion and sedimentation resulting from the proposed installation. 3. The permittee shall take precautions to avoid damage to property. All County Right of Way and property shall be restored to its original condition, as far as practical, in the opinion of the County. Engineer or appointed representative. 4. The construction and maintenance of such utility shall not interfere with the property or rights of a prior occupant. 5. Permittee shall not interfere with other utilities located in the right of way. In the event damages occur, permittee will be liable to the County:or other utilities running through the right of way. 6. County Engineer shall determine whether or not permittee's plans shall inconvenience the public. If it is determined that inconvenience to the public exists, then the County Engineer will decide whether such project will be allowed or if an. alternative exists so as not to inconvenience the public. B. Safety Requirements : 1. Proper traffic control measures must be put in place prior to beginning work and remain in place during the duration of the job. All traffic control measures must follow the Texas Manual of Uniform Traffic Control Devices (TMUTCD) See Traffic Control Requirements below. 2. During construction, all safety regulations of the Texas Department of Transportation shall be observed. 3. Pennittee must take such precautions and measures, including placing and displaying safety devices, as may be necessary, in order to safely conduct the public through the project area. Company shall. provide flagmen, signs, signals or devices necessary to provide complete safety to the public. 4. Adequate provisions must be made to cause minimum inconveniences to traffic and adjacent property owners. 5. No cable, conduit and/or pole line shall be laid, constructed, maintained and/or repaired so as to constitute a danger or hazard of any kind to persons or vehicles using, such road. Any poles placed in the Right of Way for future installationshall be placed at the back of the Right of Way. Exceptions may be approved by the County Engineer. C. Traffic Control Plan 1. A traffic control plan, pursuant to the TMUTCD or Engineered Traffic Control Plan must be provided for the following: a. Any construction (Le. pit, excavation, hole) left open over night, requires specific nighttime traffic control measures pursuant to the TMUTCD; b. If construction is within ten (10) feet of the roadway; or c. Any work performed in the road right f --way; 2. Plan must be attached to the permit and kept at the job site any time work is being performed. /V 3. Plan must set forth the time of completion for the job. D. Design Standards I. All overhead installations shall conform to clearance standards of the Texas Department of Transportation and the pole be placed in the designated area for power specified as set forth in the Texas Utilities Code, Section 181.045. 2. All pole installation (including.lighting) shall be placed at the backside of the Right of Way to ensure safety to the public. Any pole placed in violation of this requirement will be required to be moved to the appropriate location at the company's expense.. Exceptions may be approved by the County Engineer. 3. All underground installationsshall (these are minimum depths — utility may place deeper): a. be placed at a minimum depthof forty-eight (48) inches below the top of the pavement; b. be at least thirty-six (36) inches' below ditch flow line when installation is within the area measured from top of bank to top of bank; c. be at least forty-eight (48) inches below ditch flow line if low pressure gas or petroleum lines. For high pressure gas and petroleum lines, see High Pressure Pipelines requirements listed below; d. not be closer than ten (10) feet from the edge of pavement. Exceptions may apply in rights of way of less than 60'. 4. Water Lines: All water lines must be a minimum 36 -inches below the ditch flow line and -cased. Waterlines shall be cased if crossing under the roadway. 5: Utilities in all new developments that have. 60.feet or greafer'of right of way shall be installed within designated locations based upon the type of utility. The locations shall be as follows: (measured from back of right-of-way). Power — 0-2 feet, nominally 1' Phone — 2-4 feet, nominally 3' Gas — 4-6 feet, nominally 5' Cable — 6-8 feet, nominally 7' 6. Utilities with less than 60 feetright-of-way in all new developments shall installthe utility in a similar manner as referenced in No. 3 above, however-, the County Engineer or its designated representative will provide final approval of each utility location. 7. The length of any trench tobe opened in advance of the pipe, conduit or ducts may not be longer than 400' if left open over night or unattended. 8. Crossings under a county road shall: a. be bored or jacked. ABSOLUTELY NO OPEN CUTS WITHIN COUNTY ROAD PAVEMENT; b. be pressure grouted for the full length of the crossing tithe the annular space between pipe and casing and soil exceeds one (1) inch. Brazos County must be given 24 hours notice of pressure grouting operations and have the opportunity to have an inspector on site to observe pressure grouting operations; c. TxDOT Standard Specification Item 476 shall be followed for all boring, jacking, tunneling and joints. 9. Bore Pits a. no pits shall remain open longer than 2 days; b. all pits shall have proper traffic control measures in place. See. Traffic Control Plan listed above. �� /73 c. pits shall NOT be located within ten (10) feet from the edge of pavement without prior approval from the County Engineer or his representative; d. when pits are to remain open for more than 8 hours, due diligence will be used in protecting the spoil pile to prevent drainage problems; e. based upon soil conditions, the County Engineer or his representative may require shoring to protect pavement integrity; f. based upon soil conditions, the County Engineer or his representative may require pits be placed further from the edge of road. 10. Any installation within ten (10) feet of edge of pavement shall meet the following:, a. location must be approved by the County Engineer or his representative b. backfilled with cement stabilized material. c. based upon soil conditions, the County Engineer or his representative may require shoring to protect pavement integrity. d. All excess water and mud shall be removed from the trench prior to backfilling. Any backfill placed during a rainy period or at other times where excess water cannot be prevented from entering the trench will be considered TEMPORARY and shall be replaced with PERMANENT cement stabilized material as soon as weather permits; e. All disturbed base and pavement materials shall be removed and restored to the satisfaction of the County Engineer or his representatives. f. No side or lateral tamping to fill voids under the base and pavement materials is allowed. 11. Company must be careful to not jeopardize the slope or integrity of the shoulder of the road. In the event -Conipaity damages the slope, shoulder or any other portion of, the right. of --ways Company will be responsible for repairing the damage and replacing the right-of-way to the condition it was prior to commencing construction. 12. Operation of construction and/or maintenance equipment on the traveled surface of any improved County road will not be permitted,except in an instance whereby the laying, construction,maintenance and/or repair of cables, conduits and/or pole lines cannot be accomplished by any other method and in this event all such equipment shall be of the rubber tire variety. Appropriate traffic control shall be provided meeting TMUTCD requirements. 13. In the event said construction and/or maintenance and/or repair requires Company to remove, cut or jeopardize any section of the road (asphalt, cement, road base, etc), Company will be required to provide a performance bond or letter of credit securing necessary repairs. Said bond amount will be determined by the County Engineer. I4. The applicant shall submit a letter of "No Objection" from the Army Corps of Engineers for all designated wetlands and environmentally sensitive lands. E. Emergency work 1. In the event Companyy is required to perform emergency services, that requires excavation in a County Right of Way, and unable to notify the County Engineer prior to conducting emergency repairs; Company shall notify County Engineer within 24 hours of beginning construction/repairs. This will allow the County Engineer and Road & Bridge Office an opportunity to inspect the site to ensure the integrity of the County Right of Way and traffic safety controls used. F. Repairs to existing facilities vol. J / 1. Maintenance and/or repair to existing cables, conduits, and/or pole lines which require disturbance of the soil, shall not be -performed until plans describing such maintenance and/or repair have been approved by the County Engineer or designated representative and a permit has been obtained. G. Relocation of utilities: 1. When and if the County Engineer determines that it is necessary for the construction, repair, improvement, alteration or relocation of all or any portion of said road, any or all poles, wires, pipes, cables or other facilities and appurtenances authorized hereunder, shall be removed from said road, or reset or relocated thereon, as required by the County Engineer within a reasonable time as determined by the County Engineer and Utility Company, and at the expense of the Utility Company. H. High Pressure Pipelines 1. All utility Permits for high pressure pipelines (generally 60 PSI or greater), whether pertaining to controlled access or non -controlled access installations, should contain the following additional information in the description of the permit. -diameter -wall thickness -material specification -minimum yield strength -maximum operation pressure of the pipeline 2. With the exception of the maximum operation pressure of the pipeline, this information is to be supplied for both the carrier pipe and the casing. 3. Assurance must also be given that the installation material and design meet the minimum Federal Safety Standards for Liquid and Gas Pipe Lines. Assurance must be provided on company letterhead and signed by an authorized representative of the company. 4. Petroleum Pipelines: Depth Time of Pipeline (below deepest ditch grade) Special Requirements Encased Pipe Encased Pipe Non -Cased Pipe Non -Cased. Pipe Less than 10' Greater than 10' Less than 10' Greater than 10' Must be covered with concrete pad at least 36"deep. No concrete pad.required Must be covered with concrete pad at least 48"deep No concrete pad required The Concrete pad shall be minimum of 3" thick and width shall be pipe diameter plus. 18" minimum. 5. Under no circumstances will a pipeline be installed parallel to a County Road within the Right -of -Way. Transmission lines have been determined to be petroleum pipelines. (which includes natural gas lines) and shall not be parallel to a County Road. 6. Natural Gas Distribution is a line that serves the final customer. Duane Peters, County Judge . BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2011-2012 BUDGET YEAR NO. 11/12 56.1— 56.2 On this the 11th day of December 2012 at a regular meeting of the Commissioners' Court, the following members were present: A. Duane Peters, County Judge, Presiding B. Lloyd Wassermann, Commissioner, Precinct 1 C. Sammy Catalena, Commissioner, Precinct 2 D. Kenny Mallard, Commissioner, Precinct 3 E. Irma Cauley, Commissioner, Precinct 4 F. Karen McQueen, County Clerk The following proceedingswere held: THAT WHEREAS, on 11th day .of December 2012 the Court heard and approved a budget amendment for the 2011-2012 budget year for Brazos County, Texas; and WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 20 September 2011, the following amendment(s) to the originalbudget are hereby authorized, asdescribed on the attached page(s). ADOPTED AND APPROVED this the 11th day of December 2012. THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS. Original: County Clerk's Office and Attached to the original budget Copies: County Auditor County Treasurer County Budget Officer Commissioners' Court Minutes BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 11/12 - 56.1 12/11/2012 FUND DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 0100 24401100 67281000 CR Equipment - Electronic 712.47 0100 24401100 60500000 DR Equipment 712.47 Justice of the Peace Pct #4 - Judge Jones Reallocation of funds to correct to PO 12003966 for document stamps that were purchased in the wrong account in FY 2012. Prepared By' DatetT e s N 0,771 +nnrn "'4/2012 /73 'c , / BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 11/12 - 56.2 12/11/2012 FUND DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 0100 14000100 67203000 CR Minor Computer Hardware 12,687.41 0100 28000100 65950000 DR Vehicle Maintenance 12,687.41 Information Tech and Sheriff Administration - Reallocation of funds to correct to PO 12003110 for Toughbooks that were purchased in the wrong account in FY 2012. CountyJudge_'Approval _'s:''.- :'yi ' 1.sd'. "'?� •D BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2012-2013 BUDGET YEAR NO. 12/13 11.1-11.6 - On this the 11th day of December 2012 at a regular meeting of the Commissioners' Court, the following members were present A. Duane Peters, County Judge, Presiding B. Lloyd Wassermann, Commissioner, Precinct 1 C. Sammy Catalena, Commissioner, Precinct 2 D. Kenny Mallard, Commissioner, Precinct 3 E. Irma Cauley, Commissioner, Precinct 4 F. Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on 11th day of December 2012 the Court heard and approved a budget amendment for the 2012-2013 budget year for Brazos County, Texas; and WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 18 September 2012, the following. amendment(s) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 11th day of December. 2012. THE COMMISSIONERS COURT OF BRAZOS COUNTY,. TEXAS. By: Duane Peters,. CountyTDdge Original: County Clerk's Office and Attached .to the original budget Copies: County Auditor County Treasurer County Budget Officer Commissioners' CourtMinutes /7,3 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 12/13 - 11.1 FUND DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 0100 11000500 51820000 CR Merit Pay 2,971.00 0100 23100100 51610000 DR Hourly Staff 2,448.00 0100 23100100 53100000 DR Social Security 187.00 0100 23100100 53200000 • DR Retirement 319.00 0100 23100100 53800000 DR Worker's Comp 10.00 0100 23100100 53900000 DR Unemployment insurance 7.00 Non -Departmental and County Court at Law #2 Reallocation of funds to cover merit award for personnel. /Z5 /47 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 12/13 - 11.2 FUND DIV ACCT PROJ DRICR ACCOUNT NAME Increase Decrease 0100 11000500 51820000 CR Merit Pay 9,404.00 0100 13000100 51300000 DR Salary Staff 1,781.00 0100 13000100 51610000 DR Hourly Staff 5,265.00 0100 13000100 51630000 DR Hourly Part-time 438.00 0100 13000100 51640000 DR Hourly Temp 210.00 0100 13000100 53100000 DR Social Security 590.00 0100 13000100 53200000 DR Retirement 976.00 0100 13000100 53800000 DR Worker's Comp 30.00 0100 13000100 53900000 DR Unemployment Insurance 114.00 Non -Departmental and Tax Office Reallocation of funds to cover merit award for personnel. BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 12/13 - 11.3 12/11/2012 FUND DIV ACCT PROJ DRICR ACCOUNT NAME Increase Decrease 1100 11002500 61130000 CR Contingency - HOT Fund 25,000.00 1100 11002500 73130000 DR Convention and Vistiors Bureau 25,000.00 HOT Fund Reallocation of funds for the FY 2013 Convention and Visitors Bureau funding agreement for marketing services of the Exposition Complex. Agreement was approved by Commissioners Court December 4, 2012, item # 11. BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 12113 - 11.4 12/11/2012 FUND 4500 4500 DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 63000500 63000500 80282000 67281000 CR DR Electronic Voting System Equipment - Electronic 400,000.00 400,000.00 Capital Projects Reallocation of funds to purchase 145 eSlates for voting equipment. `.Department Approval BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 12/13 - 11.5 12/11/2012 FUND DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 0100 22000100 61900000 CR Visiting Court Reporters 241.00 0100 22000100 51630000 DR Hourly - Part Time 198.00 0100 22000100 53100000 DR Social Security 15.00 0100 22000100 53200000 DR Retirement 26.00 0100 22000100 53800000 DR Workers Comp 1.00 0100 22000100 53900000 DR. Unemployment 1.00 85th District Court Reallocation of funds to pay for a visiting court reporter for 6 hours that worked on November 29, 2012. FPrepared'By _ . nnm LCoiiinty' JuilgeARprovah: - BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 12/13 - 11.6 • 12/11/2012 FUND DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 3000 424100 72320000 CR Engineering Consulting 15,000.00 3000 424100 71025000 DR • Contract Services 15,000.00 MPO Reallocation of funds to pay for relocation charges for the new MPO Director as per action taken at the MPO PC Meeting that was held on December 5, 2012. PERSONNEL CHANGE OF STATUS REQUESTS Commissioner Court Date: December 11, 2012 Department Submitting Information: Human Resources Purpose of Submissions: Consider and Take Action on Change Requests Department Submitting Request(s) Employee Request Applies To Action Requested Building Maintenance Alderete, Elizabeth Newsome, Tony New Hire Transfer w/in Dept. County Clerk Brummer, Kala Transfer From Another Dept. Expo Conner, Tiffany Transfer w/in Dept. IT Olivarez, Pamela New Hire 0,,,tv.-.1A. Juvenile Alba, Casey New Hire MPO Benthul, Bart Stop Supplement Road & Bridge Munger, Alan Merit S.O. Jail Cosby, Amy Lauren Dobbins, Samuel Rodriguez, Daniel Scott, Jeff New Hire New Hire New Hire New Hire Tax Office Neel, David Pobletts, George Approved in Commissioners' Court: Decemb 11 2012: County Judge's or Commissioner's Signature. (This Copy to be attached to minutes) Transfer From Another Dept. Retirement /73 z /73