Loading...
HomeMy WebLinkAbout2012-10-23-10:00AM-REGULAR SESSIONBRYAN,TEXAS NOTICE OF MEETING AND AGENDA — a BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON OCTOBER 23, 2012 AT 10:00 AM IN THE COMMISSIONERS COURTROOM OF THE COUNTY ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVE., SUITE 106, BRYAN, TX 77803 Invocation and Pledge of Allegiance - Chaplain G.H. Jones and Commissioner Cauley 2. Call for Citizen input and /or concerns. Consider and take action on agenda items 3 - 21: 3 . Proclamati 12-027 establishing November 9 2012 as Poppy Day in memo of all American soldiers who lost their life in defense of this country. 4. 5 6 . Reclass i f ication of vehicle fringe benefits for a position at the Expo Comdex. • a. Deletion of vehicle fringe benefits for Director - Special Events Facilities Class Code 0840 Position 1 Pay Code 305 • b C reation of vehicle fringe benefits for General MGR Expo & BV Fair Class Code 0844 Position 1 Pay Code 305 7. Contract with the Department of State Health Services for access to their database for the issuance of certific of vital records to authorized individuals regues suc data. Q g . Per mission to Advertise Bid Contract # 2013 -16 Asphalts Oils a nd Emulsions. Pg BRAZOS COUNTY Request an recommendation from Texas Agrilife Extension Service for ap pointment of the Brazos County Extension Agent - 4 -1-1 and Youth Develop r T 10. 11. Appro yal of the following re uisitions for the I.T. Department to purchase a core switch module for the Brazos County Courthouse: • a Req uisition # 00040134 Resilient Intelligent Net - $32,704.55 • b Req uisition # 00040153 Texas Electric Insu - $3,727.44 12. Ap roval of the fol lowing requisitions fro the I T Department to purc wirel network equipment for Brazos County: • a Req uisition # 00040089 Resilient Intelligent Net - $15,382.95 • b Requisition # 00040218 - Anixter - $14. 194.00 13. 14. 15. • a Constable. Precinct 1 • b Constable. Precinct 2 • c Constable. Precinct 3 • d. County Attorney • e. Sheriff's Office • f Special Investigation Unit 16. Treasurer Report for August 2012. 17. Tax Refund Applications for the following: • a Ramon Casillas Munoz - overpayment- $1 18. Commissioners Court minutes for the following dates: • a October 2 2012 - Regular Meeting • b October 9 2012 - Regular Meeting • c October 16 2012 - Regular Meeting 19. Budget Amendments. Budget Amendments FY 11/12 51.1 thru 51.6 Budget Amendments FY 12/13 4.1 thru 4.7 20. Personnel Change of Status. Personnel Action Forms 21. Payment of Claims. 22. Sheriff's report on inmate population. 23. Announcement of interest items and possible future agenda topics. Vey Chapter 59 Asse Forfeiture Reports for the period of 09/01/2011 - 08 /31/2012 for the followinci Brazos County aaencies: 24. Call for Citizen input and/or concerns. 25. Adjourn. VN A� '97 PUBLIC COMMENTS Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four minutes per person. Persons are invited to submit comments in writing on the agenda items and /or attend and make comment at the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas Constitution. As a Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in attendance at any Regular, Special and /or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to, and /or addressing the Court; in participating in public discussions before the Court; and in all actions in the presence of the Court. Those members of the public who are inappropriately attired and /or who do not conduct themselves in an orderly and appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and /or continued disruption of the meeting may result in a Contempt of Court Citation. It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or group. Neither is it the intention of the Court to allow a member (or members) of the public to insult the honesty and /or integrity of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively. Accordingly, profane, insulting or threatening language directed toward the Court and /or any person in the Court's presence and /or racial, ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following sanctions: 1. cancellation of a speaker's time; 2. removal from the Commissioners Court; 3. a Contempt Citation; and /or 4. such other and /or criminal sanctions as may be authorized under the Constitution, Statutes and Codes of the State of Texas. The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However, responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County Judge and /or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite existing policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act ? 551.042. INVOCATION Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Court. The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave., Suite 106, Bryan, TX 77803 is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two working days before the meeting. To make arrangements, please call (979) 361 -4102. I V MINUTES October 23, 2012 BRAZOS COUNTY COMMISSIONERS COURT REGULAR MEETING Signature Page.pdf File Stamped Agenda.pdf Sian in sheet.pdf A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Administration Building, 200 South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday, October 23, 2012 with the following members of the Court present: Duane Peters, County Judge, Presiding; Lloyd Wassermann, Commissioner of Precinct 1; Sammy Catalena, Commissioner of Precinct 2, Absent; Kenny Mallard, Commissioner of Precinct 3; Irma Cauley, Commissioner of Precinct 4; Karen McQueen, County Clerk, Absent. The attached sheets contain the names of the citizens and officials that were in attendance. Invocation and Pledge of Allegiance - Chaplain G.H. Jones and Commissioner Cauley 2. Call for Citizen input and /or concerns. There was no citizen's input.. Consider and take action on agenda items 3 - 21: BRAZOS COUNTY BRYANJEXAS 3. Proclamation 12 -027 establishing November 9, 2012 as Poppy Day in memory of all American soldiers who lost their life in defense of this country. Item 3.pdf The County Judge read aloud the proclamation and asked all citizens to pay tribute to those who have made the ultimate sacrifice in the name of freedom by wearing the Memorial Poppy on November 9th. He then presented the Proclamation to members of the American Legion Auxiliary that were in attendance. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner LLoyd Wassermann. Passed. 4 -0. Members voting Aye: Cauley , Mallard , Peters , Wassermann . Members Absent: Catalena . 4. Resolution 12 -013 authorizing the use of an electronic signature for Judge Peters as Brazos County's Chief Elected Officer in conjunction with the County's contract with Justice Benefits, Inc., and the delegation of authority to use the electronic signature to the Brazos County Auditor. '�, Item 4.pdf The Resolution was approved as submitted. A copy is attached. Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Kenny Mallard. Passed. 4 -0. Members voting Aye: Cauley, Mallard, Peters , Wassermann . Members Absent: Catalena. 5. Request and recommendation from Texas Agrilife Extension Service for appointment of the Brazos County Extension Agent - 4 -H and Youth Development. Item 5.pdf Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner LLoyd Wassermann. Passed. 4 -0. Members voting Aye: Cauley , Mallard , Peters, Wassermann. Members Absent: Catalena. 6. Reclassification of vehicle fringe benefits for a position at the Expo Complex. 21 Item 6.pdf • a. Deletion of vehicle fringe benefits for Director - Special Events Facilities, Class Code 0840 Position 1, Pay Code 305 • b. Creation of vehicle fringe benefits for General MGR, Expo & BV Fair, Class Code 0844 Position 1, Pay Code 305 Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Kenny Mallard. Passed. 4 -0. Members voting Aye: Cauley, Mallard, Peters, Wassermann . Members Absent: Catalena . 7. Contract with the Department of State Health Services for access to their database for the issuance of certifications of vital records to authorized individuals requesting such data. t� Item Todf The term of the contract begins on September 1, 2012 and ends on August 31, 2013. The contract amount shall be determined by the number of certificates printed. Motion: Approve , Moved by Commissioner Kenny Mallard, Seconded by County Judge Duane Peters. Passed. 4 -0. Members voting Aye: Cauley, Mallard , Peters , Wassermann . Members Absent: Catalena . 8. Award of contract with Brown, Reynolds, Watford (BRW, Inc.) for the RFQ # 2012 -34 Vol,, L - x'g � professional architectural services for the design of the new Brazos County Tax Office. Item 8.pdf A copy is attached. Motion: Approve, Moved by Commissioner Kenny Mallard, Seconded by Commissioner LLoyd Wassermann. Passed. 4 -0. Members voting Aye: Cauley, Mallard, Peters, Wassermann . Members Absent: Catalena . 9. Permission to Advertise Bid Contract # 2013 -16, Asphalts Oils and Emulsions. Item 9.pdf Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Kenny Mallard. Passed. 4 -0. Members voting Aye: Cauley, Mallard, Peters , Wassermann . Members Absent: Catalena . 10. Requisition #00040208 to Texas Communications in the amount of $4,755.60 for the purchase of a portable XTS5000 radio. t0- Item 10.pdf Motion: Approve, Moved by Commissioner Kenny Mallard, Seconded by Commissioner LLoyd Wassermann. Passed. 4 -0. Members voting Aye: Cauley , Mallard , Peters, Wassermann . Members Absent: Catalena. 11. Approval of the following requisitions for the I.T. Department to purchase a core switch module for the Brazos County Courthouse: ED Item 11.pdf • a. Requisition # 00040134 - Resilient Intelligent Net - $32,704.55 • b. Requisition # 00040153 - Texas Electric Insulated - $3,727.44 Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 4 -0. Members voting Aye: Cauley, Mallard , Peters , Wassermann. Members Absent: Catalena. 12. Approval of the following requisitions fro the I.T. Department to purchase wireless network equipment for Brazos County: 0 Item 12.pdf • a. Requisition # 00040089 - Resilient Intelligent Net - $15,382.95 • b. Requisition # 00040218 - Anixter - $14,194.00 Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner LLoyd Wassermann. Passed. 4 -0. Members voting Aye: Cauley , Mallard , Peters , Wassermann. Members Absent: Catalena. 13. Request permission to enter private property owned by Paul Lucht located on South Dowling Road. Project will collect survey information along Hopes Creek Tributary for drainage study. This work is being performed for the health, safety and welfare of the general public. Site is located in Precinct 1. Item 13.pdf Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Kenny Mallard. Passed. 4 -0. Members voting Aye: Cauley, Mallard, Peters , Wassermann . Members Absent: Catalena . 14. Consider and take action on the Verizon Communications utility permit to construct 50' road bore located on Lightsey Lane. This project will also bury service drop within the right -of -way to provide service to customer. Site is located in Precinct 4. Vol, n Item 14.odf Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner LLoyd Wassermann. Passed. 4 -0. Members voting Aye: Cauley , Mallard , Peters , Wassermann. Members Absent: Catalena . 15. Chapter 59 Asset Forfeiture Reports for the period of 09/01/2011 - 08/31/2012 for the following Brazos County agencies: Item 15.odf • a. Constable, Precinct 1 • b. Constable, Precinct 2 • c. Constable, Precinct 3 • d. County Attorney • e. Sheriff's Office • f. Special Investigation Unit Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Irma Cauley. Passed. 4 -0. Members voting Aye: Cauley, Mallard, Peters, Wassermann . Members Absent: Catalena . 16. Treasurer Report for August 2012. Item 16.odf Court voted unanimously to receive, approve and order filed as submitted the Treasurer's report for August 2012. A copy is attached to and made a part of these minutes. Motion: Approve, Moved by Commissioner Kenny Mallard, Seconded by County Judge Duane Peters. Passed. 4 -0. Members voting Aye: Cauley, Mallard , Peters , Wassermann. Members Absent: Catalena . 17. Tax Refund Applications for the following: Item 17.odf . a. Ramon Casillas Munoz - overpayment - $125.44 Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner LLoyd Wassermann. Passed. 4 -0. Members voting Aye: Cauley , Mallard , Peters , Wassermann. Members Absent: Catalena . 18. Commissioners Court minutes for the following dates: • a. October 2, 2012 - Regular Meeting • b. October 9, 2012 - Regular Meeting • c. October 16, 2012 - Regular Meeting Motion: Approve, Moved by Commissioner Kenny Mallard, Seconded by Commissioner LLoyd Wassermann. Passed. 4 -0. Members voting Aye: Cauley , Mallard , Peters , Wassermann. Members Absent: Catalena . 19. Budget Amendments. Budget Amendments FY 11/12 51.1 thru 51.6 1 D FY 12 Amendments.odf 51.1 Transfer funds from Non - Departmental to District Attorney ig 51.2 Transfer funds from Non - Departmental to Sheriff - Administration 51.3 Transfer funds from Non - Departmental to Sheriff -Jail 51.4 Transfer funds from Non - Departmental to Juvenile Services 51.5 Increase revenues and expenditures for DA -Child Protective Services 51.6 Increase revenues and expenditures for Hotel Occupancy Tax Fund Budget Amendments FY 12/13 4.1 thru 4.7 FY 13 Amendments.odf 4.1 Reallocate funds for Constable Precinct 3 4.2 Reallocate funds for HOT - Marketing Reimbursement 4.3 Reallocate funds for Constable Precinct 2 4.4 Reallocate funds for Information Technology 4.5 Reallocate funds for Constable Precinct 2 4.6 Reallocate funds for Debt Service Fund 4.7 Reallocate funds for Expo Center Expansion Fund Motion: Approve , Moved by County Judge Duane Peters, Seconded by Commissioner Lloyd Wassermann. Passed. 4 -0. Members voting Aye: Cauley , Mallard , Peters , Wassermann. Members Absent: Catalena . 20. Personnel Change of Status. Personnel Action Forms ID Item 20.odf A copy of the personnel Change of Status Requests is attached. Motion: Approve, Moved by Commissioner Kenny Mallard, Seconded by Commissioner LLoyd Wassermann. Passed. 4 -0. Members voting Aye: Cauley , Mallard , Peters , Wassermann. Members Absent: Catalena . 21. Payment of Claims. Claims Sheet.odf BILL LIST 10.23.12.odf 7103415 through 7103702 Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Kenny Mallard. Passed. 4 -0. Members voting Aye: Cauley, Mallard, Peters, Wassermann . Members Absent: Catalena . 22. Sheriff's report on inmate population. Chief Deputy Mike Wilson stated there were 560 inmates in jail, 76 have electronic monitors and 24 are pending for monitors. 23. Announcement of interest items and possible future agenda topics. Commissioner Mallard met with the Brazos Valley Wide Area Communication System (BVWACS) last week and they are working to finalize the budget. They talked about an issue with dead air on rare occasions causing busy signals for some law enforcement agencies 24. Call for Citizen input and /or concerns. There was no citizen's input. a vas / y'_ /a z 25. Adjourn. The foregoing minutes of the Commissioners Court meeting held October 23, 2012 have been examined and are approved in open Court this A day of VQ0 \je M , 2012, in Bryan, Brazos County, Texas. Duane Peters Lloyd V assermann County Judge Commissioner, Precinct 1 e� "OW f SaKnfy C alena Commissioner, Precinct 2 Kenny Mallard Commissioner, Precinct 3 Commissioner, Precinct 4 Attest: Vol 1 Y Page lo �/ BRAZOS COUNTY COMMISSIONERS COURT MEETING ON 2-3 7 2012 AT 0' 00 G. "I 'Name (PLEASE PRINT) Organ ization/Department i w - go �VW I A 74d VAM WA.,. 4, FA om & 0 - W Foll � rome- F M- ON _ A I Er -N I M , p ol?f 1 I War!, 0, WN � a02 W�� I NJ 1p!4=, i � 4 L R ET O NG O OUN C OMMISSIONERS COURT ME oetjj ,- 2012 AT Q•�dl'r /'� Name (PLEASE PRINT) Organization /Department r l,L- c f '2 r � � U rr ) —4-w4c:--e9x- lC ia'Z- L;4-e -ins -Al i vot BRAZOS COUNTY COMMISSIONERS COURT MEETING ON � 2012 AT olo o g,m. Name (PLEASE PRINT) Organ ization/Department �e � s o ��s Az& vo� Proclamation WHEREAS WHEREAS WHEREAS WHEREAS WHEREAS Poppy Day America is the land of freedom, preserved and protected willingly and freely by citizen soldiers; and Millions who have answered the call to arms- have died on the field of battle; and A nation at peace must be reminded of the price of war and the debt owed to those who have died in war; and The red poppy has been designed as a symbol of sacrifice of lives in all wars; and The American Legion Auxiliary has pledged to remind America annually of this debt through the distribution of the memorial flower; NOW, THEREFORE, BE IT PROCLAIMED that the Brazos County Commissioners Court does hereby proclaim the 9 th day of November, 2012 as POPPY Day And ask that all citizens pay tribute to those who have made the ultimate sacrifice in the name of freedom by wearing the Memorial Poppy on this day. PROCLAIMED this 23'" day of O 2012 Duane Peters County Judge Commi inner Lloyd Wassermann Precinct 1 Commissioner y Mallard Precinct 12 -027 prof / 9 VI 4 bit Commissioner. Sammy Catalena Resolution In conjunction with the contract which the commissioners' court of BRAZOS COUNTY, TEXAS has entered into with Justice Benefits, Inc. to assist with obtaining maximum compensation with regards to the federal alien inmate assistance program, the court is now aware that the program requires that all reporting to the federal government and all funding from the federal government will take place via electronic media. The court is now aware that such filing and receipt will require the .electronic signature of the "CEO" (chief elected officer) for the County. The CEO for the County is recognized by the Criminal Justice Department to be Duane Peters, County Judge. Therefore: WHEREAS the Commissioners' Court recognizing the need for the county to have the flexibility to communicate electronically with the Federal Department of the Criminal Justice does authorize the County Judge to do .so through the use of providing electronic signatures for the .State Criminal Alien Assistance, Program; and WHEREAS the Commissioners' Court does further acknowledge that in order to insure that timely filing of information with the Federal Department of the Criminal Justice will require the CEO to delegate responsibility for the use of the application of the accepted electronic signature, does hereby grant the CEO the ability to delegate such authority to the Brazos County Auditor; and WHEREAS the Commissioners' Court does further acknowledge that in order to insure that timely acceptance. of funds with the Federal Department of the Criminal Justice will require the CEO to delegate responsibility for the use of the application of the accepted electronic signature, does hereby grant the CEO the ability to delegate such authority to the Brazos County Auditor; and NOW, THEREFORE, KNOW ALL MEN BY THESE PRESENT the Commissioners' Court does require that subsequent to such use of the electronic signature of the CEO the County Auditor's Office will submit to the County Judge for review and examination a recap summarizing the purpose of the information transmitted and the funding anticipated. DATED this 23 day of Oct 2 in B n, . os only, Teaas. Duane Peters County Judge Commi sioner Lloyd Wassermann Precinct 1 (Ii� Q Dd Commissione I envy Mall Precinct 3 `m LR A Commissioner Sammy Catalena Precinct 2. JJ CO sioner auley cin 4 ATTEST: Karen McQueen County Clerk' � !n 12 -013 N N N 0 0 m :? o °A .3Wa c 0 0 a O O 8 O O N O O 8 V) 0 g N 0 0 i i i e 10 8 00 8 N O O a 8 ° r a 0 0 en m o ° t+1 O M 8 N O 10 O O 00 8 r I 4 ' Ea 00 t t � C a, e t r Lt 0 � C O O o m 8 � t K „ w o ° i U C O 'ta u a Y a P t d W u m O i u Q i i O. ' m � C C m u O u c p cr e t F N m � U C e u = V t t �t O 5 u z �, m N m � V o" m e cm i V w °a i , u m FFQ � 0 PC n t 5 ' Z U 22 0 0zw eo 000A a ^ rn WD ACa 0. C y W W CQ d � s t I a = ; a F m 8a N N N 0 0 m :? o °A .3Wa c 0 0 a O O 8 O O N O O 8 V) 0 g N 0 0 i i i e 10 8 00 8 N O O a 8 ° r a 0 0 en m o ° t+1 O M 8 N O 10 O O 00 8 r I 4 ' I I 00 t t I ! 'd t r Lt W C O O o � t K „ w 00 p p i O 'ta t d W u i O i V i i O. ' Q C t t Q cr e t F N , O U = V t t t 0 dd t C O O 5 u 0 0 w c i w w t i 1 i u w i V i , u m °' t 5 ' 1 t E t b I 4 I I j � I ! 'd t r Lt W C O O i O 00 00 00 t K „ w 00 p p I C O 00 o O 'ta t d W u u t i i i ' N C LAI cr e Y F N 00 O U = V t 0 dd t C O O 5 u ti c w c i w w w u W u w I Y i d C7 V w > u m °' t 5 ' 5 1:6 ^ O WD ACa �UW t I F � F 8 8a a 8 8a a V v w F W I° E 8 j W ° p 8 y F L a a Dw in F en OC Z 1 a � r 1 t E t b I 4 I I j � I I 00 1 t r Lt W C 1 0 t K „ w K w 'ta t d W u u i i ' a LAI cr e gy F m N II F N � o w a W z VO _ /� 7 o DEPARTMENT OF STATE HEALTH SERVICES c This contract, number 2013 -042606 -001 (Contract), is entered into by and between the Department of State Health Services (DSHS or the Performing Agency), an agency of the State of Texas, for DSHS Program Vital Statistics Unit and BRAZOS COUNTY CLERK'S OFFICE (Receiving Agency), a Government Entity, (collectively, the Parties). 1. Purpose of the Contract. Performing Agency agrees to provide and Receiving Agency agrees to purchase the services and/or goods as described in this Contract. 2. Total Amount of the Contract. The total amount of this Contract shall be determined by the number of birth certificates printed. 3. Term of the Contract. This Contract begins on 09/01/2012 and ends on 08/31/2013. The Parties are not responsible for performance under this Contract before both parties have signed the Contract or before the start date of the Contract, whichever is later. 4. Authority. Performing Agency enters into this Contract under the authority of Health and Safety Code, Chapter 1001. If this is an interagency, contract authority is also granted through the Texas Government Code, Interagency Cooperation Act, Chapter 771 et seq. If this contract is an interlocal, contract authority is also granted through the Texas Government Code, Interlocal Cooperation Act, Chapter 791 et seq. 5. Documents Formina Contract. The Contract consists of the following: a. Core Contract (this document) b. Exhibits, if applicable Any changes made to the Contract, whether by edit or attachment, do not form part of the Contract unless expressly agreed to in writing by Performing Agency and Receiving Agency and incorporated herein through written amendment. This Contract may be modified within the Contract period by written amendment signed by both Parties. 6. Statement of Work. Performing Agency agrees to provide on -line computer services in support of Receiving Agency from 7:00 a.m. to 6:00 p.m. Monday thru Friday, except holidays. In the event of an emergency or computer application error, Performing Agency may temporarily suspend services without advance notice. 92648 -1 v c) G v Receiving Agency will search Performing Agency databases, locate data, and issue Certifications of Vital Records to authorized individuals requesting such data. The certifications will be in a format formally approved by Performing Agency. Receiving Agency will acquire the necessary data processing equipment, communications, hardware or software, and purchase "bank note" paper, as specified by Performing Agency. Performing Agency will assist in connection of the equipment, furnish applicable software programs, and provide technical assistance related to equipment and programs under control of the Performing Agency. Receiving Agency acknowledges that records may not be located in the searching process instituted by Receiving Agency or records, which are located, may have errors due to: A) normal key -entry errors in spellings; B) accidental failure on the part of the Performing Agency to update a file for an amendment or paternity determination; and C) the event year does not exist on the system. Receiving Agency will notify Performing Agency in writing, at least monthly of errors or suspected errors that exist on the data base information. Receiving Agency is to maintain an inventory control and account for each document produced on "bank note" paper, including voided documents. Receiving Agency is responsible for maintaining a system of vital record keeping that is in accordance with Chapters 195 of the Health and Safety Code and the regulations adopted there under. 7. Payment Method. Fee for Service Receiving Agency agrees to reimburse Performing Agency $1.83 (One Dollar and 83/100) for each Certification of Vital Record printed as a result of searches of the database. Receiving Agency agrees to charge the same base search fee for a birth certificate as Performing Agency. Additional fees may only be charged as authorized by Texas Health and Safety Code 191. 8. Billing Instruction. The Parties agree that the following payee is entitled to receive payment for services rendered by DSHS or goods provided under this Contract. Performing Agency will submit a monthly itemized billing showing the number of transactions by date to Receiving Agency and payment will be made no later than thirty (30) days following the billing date. Payment will be considered made on the date postmarked. �G pg 92648 -1 F Name: Texas Department of State Health Services Vital Statistics Unit, MC2906 Address: P. O. Box 149347 Austin, Texas 78714 -9347 Vendor Identification Number: 35375375371000 9. Confidentiality. Parties are required to comply with state and federal laws relating to the privacy and confidentiality of patient and client records that contain Protected Health Information (PHI), or other information or records made confidential by law. Receiving Agency will maintain sufficient safeguards to prevent release or disclosure of any information obtained hereunder to anyone other than Receiving Agency employee(s) or those who have an official need for the information and are authorized to receive such records. Receiving Agency further agrees records obtained and issued, as specified under this contract, will be used for purposes as herein set out and the use of these records or data for other purposes must be agreed to in writing by both parties. 10. Security of Patient or Client Records. Receiving Agency agrees that all data received from Performing Agency shall be treated as confidential, and ensure all information provided to outsourced entities remains confidential and utilized as specified in any pertinent written agreements. Data will not be used for any purpose other than that specifically set forth herein. Data will not be made available to any other individual or organization without proper consent. Data will be maintained to prevent unauthorized access and will not be used to track back to any individual or organization identified by the data. Receiving Agency agrees to implement all reasonable and necessary procedures to ensure that only authorized users will have access and will notify Performing Agency immediately should it detect a security violation by one of its employees or any other person. Receiving Agency is responsible for insuring that authorized Receiving Agency employee(s) use only their own individual passwords while logged into Performing Agency on -line computer applications. Performing Agency will inactivate any individual who does not use their account for ninety (90) days. Receiving Agency shall notify Performing Agency of all branch locations. 11. Suspension of Services Under This Contract. In the event of an emergency or computer overload, Performing Agency may temporarily suspend services without advance notice. This Contract may be immediately suspended upon reasonable suspicion by Performing Agency that the terms of this Contract have been violated. Performing Agency further reserves the right to terminate this Contract if, after reasonable notice and investigation, it is concluded that a violation of this Contract has occurred. 12. Liability for Harm. It is expressly understood that Performing Agency makes no guarantee of accuracy regarding the data provided to Receiving Agency under this contract. 13. Termination. This Contract may be terminated by mutual agreement of both parties. Either party may terminate this Contract by giving 30 day's written notice of its intent to terminate. Written notice may be sent by any method, which provides verification of receipt, and the 30 P k ua� G 92648 -I er. days will be calculated from the date of receipt. This Contract may be terminated for cause by either party for breach or failure to. perform an essential requirement of the. Contract. Performing Agency reserves the right to limit or cancel access under this Contract should Performing Agency determine that is has insufficient capacity in its computer system to maintain current levels of transactions by Receiving Agency and/or that continued access by Receiving Agency is detrimental to the overall efficiency and operation of Performing Agency's computer systems. Any such limitation or termination of services will -be upon written notice to Receiving Agency by Performing Agency. Upon termination of all or part of this Contract, Department and Receiving Agency will be discharged from any further obligation created under the applicable terms of this Contract except for the equitable settlement of the respective accrued interests or obligations incurred prior to termination. 14. Terms & Conditions. A. Federal and State Laws, Rules and Ordinances. Parties shall comply with all applicable federal and state statutes, rules and regulations. B. Applicable Contracts Law _and Venue for Disputes. Regarding all issues related to contract formation performance, interpretation, and any issues that may arise in any dispute between the Parties, the Contract shall be governed by, and construed in accordance with, the laws of the State of Texas. In the event of a dispute between the Parties, venue for any suit shall be Travis County, Texas. C. Records Retention. DSHS shall retain records in accordance with the Department's State of Texas Records Retention Schedule, located at http: / /www.dshs.state.tX.us /records /schedules.shtni Department Rules and other applicable state and federal statutes and regulations governing medical, mental health, and substance abuse information. D. Severability and Ambiguity. If any provision of this Contract .is construed to be illegal or invalid, the illegal or invalid provision will be deemed stricken and deleted to the same extent and effect, as if never incorporated but all other provisions will continue. Parties represent and agree that the language contained in this Contract is to be construed as jointly drafted, proposed and accepted. E. Legal Notice. Any notice required or permitted to be.given by the provisions of this Contract shall be deemed to have been received by 'a Party on the third business day after the date on which it was mailed to the Party at the address first given above (or at such other address as the Party shall specify to the Receiving Agency in writing) or, if sent by certified mail, on the date of receipt. F. Immunity Not Waived. THE PARTIES EXPRESSLY AGREE THAT NO PROVISION 'OF THIS CONTRACT IS IN A °NY WAY INTENDED TO CONSTITUTE A WAIVER BY !DEPARTMENT OR THE STATE OF- TEXAS OF ANY IMMUNITIES FROM SUIT OR _ .. 'FROM LIABILITY THAT DEPARTMENT OR THE STATE OF TEXAS MAY HAVE BY K . ; V., .. - - - - - -� - -- '4y.,. 92648 -1 OPERATION OF LAW. G. Waiver. Acceptance by either party of partial' performance or failure to complain of any action, non - action or default under this Contract shall not constitute a waiver of either party's rights under the Contract. H. Breach of Contract Claim., The process for a breach of contract claim against the Department provided for in Chapter 2260 of Texas Government Code implemented in the rules at 25 TAC § §1.431 -1.447 shall be used by Performing Agency and Receiving Agency to attempt to resolve any claim. for breach of contractmade against Performing Agency. I. Inspections. Receiving Agency shall permit authorized Performing Agency personnel, during normal working hours, to conduct site visits and review such records as needed to ascertain compliance with the terms of this contract: J. Voided Records. To ensure. , compliance with Texas Administrative Code 181.24 Abused, Misused, or Flagged Records,, Performing Agency is asking all Local office staff to be prudent in reviewing and checking record information on the computer screen prior to printing. The State Vital Statistics Unit does not honor nor encourage what some may consider "courtesy or free copies ". All documents printed via the• remote ,access system are_ considered legal and, viable documents. Every time a specific record is printed, it is counted. Once a record has been printed 10 times, it can no longer be issued without authorization from the State Vital Statistics Unit Office. Records printed by accident should be reported to the Security Manager to reset the lifetime count. The State Vital Statistics Unit is not responsible for: printers not being turned on, printing to wrong printer, printers: not working properly, the accidental printing of a wrong record. In order to reset the lifetime count of a customer, Receiving Agency must notify Performing Agency Security Manager in writing to clear voided records from the remote access system's customer lifetime counts and the original voided certificate must be sent into the State Vital Statistics Unit Office. K: Credits. Performing Agency will handle credit requests on a case -by -case basis. Credits may be considered in those cases of emergency situations, i.e., equipment and systems failures or inclement weather. Receiving- Agency shall submit these requests in writing along with pertinent documentation to provide justification to the State Registrar and /or designee for approval. Performing Agency will provide written documentation to the Receiving Agency on the status of the approval of credit requests. 15. Entire Agreement. The Parties acknowledge that this Contract is the entire agreement of the Parties and that there are no agreements or understandings, written or oral, between them with respect to the subject matter of this Contract, other than as. set forth in this Contract. By signing below, the Parties acknowledge that they have- read the Contract and agree to its terms, and that the persons .whose signatures appear below have the requisite authority to execute this Contract on behalf of the named.party. 9264& 1 DEPARTMENT OF STATE HEALTH SERVICES By. Sign ure of Authorize Offici Date Bob Burnette, C.P.M., CTPM Director, Client Services Contracting Unit 1100 WEST 49TH STREET AUSTIN, TEXAS 78756 (512) 458 -7470 Bob.Burnette @dshs.state.tx.us BRAZOS COUNTY-G69RICS OFFICE By: \ / Signature I C) Date � , RAJ Printed Name and Title <�lC, 33a Address an, Z�C 1 71 sto3 City, tate, Zip q ,7g- 3(0i -($ I ©a Telephone Number d o AMO bra, C�s,cntu f x. 50✓ E- ail Address for Official Corresponde e 92648 -1 t _ � T•.. BRAZOS COUNTY ARCHITECT SERVICES CONTRACT Agreement This Architect Services Contract ( "Contract ") is between Brazos County, Texas, ("the County ") and Brown 'Reynolds Watford Architects., Inc. ( "BRW" or the "Architect "). The Architect agrees to provide the County with certain - professional services as described herein, and the County agrees to pay the Architect for those services. This Agreement, Exhibit A (Scope of Services), Exhibit B, and Exhibit C collectively comprise the Contract and shall be read together unless otherwise indicated. However, in the event of any conflict, this Agreement shall prevail. The "Project" contemplated herein is the design and construction of the Brazos County Tax Office. ARTICLE I. Scope of Services 1.01 In consideration of the compensation stated in paragraph 2.01 herein below, the Architect agrees to provide the County with the professional services as described in Exhibit "A", the Scope of Services ( "Scope of Services" or "Scope "), incorporated herein by reference for all. purposes. ARTICLE II Payment 2.01 In consideration of the Architect's provision of the professional services in compliance with all terms and conditions of this Contract, the County shall pay the Architect according to the terms set forth in Exhibit "A" and Exhibit "B ". Except in the event of a duly authorized change order(s), approved by the County as provided in this Contract, the total cost of the professional services provided under this. Contract: may not exceed ONE HUNDRED FIFTY -SIX THOUSAND EIGHT HUNDRED DOLLARS and NOM 00ths ($156,800.00). ARTICLE III Time of Performance 3.01 The Architect shall exercise a degree of care and diligence in the performance of all services under this Contract in accordance with the professional standards prevailing among Architects in the location in which the Architect practices or Brazos C: \Users \brwaia \Desktop \Drafts Contracts \Brazos County\Architect Contract- Final 1.doc 44/_7 // 6 Page 1 � 1 County, Texas, skilled in design for projects, of similar scope, and all of the Architect services shall be performed as expeditiously as is consistent with said standards and the orderly progress of the work. 3.02 Time is of the essence of this Contract. The Architect shall be prepared to provide the professional services in the most expedient and efficient manner possible in order to complete the work in a timely manner. Promptly after the execution of this Contract, Architect shall prepare and submit for the County to approve in writing, a detailed schedule for the performance of the Architect's services. The Architect's schedule shall include allowances for periods of time required for the County's review and for approval, of submissions by authorities having jurisdiction .over the Project. The time limits established by this schedule over which Architect has control shall not be exceeded without written approval from the Commissioner's Court. 3.03 The Architect's services consist of all of the services required to be performed by the Architect, Architect employees and Architect consultants under the terms of this Contract. Such services include normal, structural, mechanical and electrical engineering services and any other design services that are normally or customarily furnished and reasonably necessary for the Project. The Architect shall contract and employ, at his expense, consultants necessary for the design of the Project, and such consultants shall be licensed as required by the State of Texas and approved in writing by the County. 3.04 The Architect shall designate a principal of the firm reasonably satisfactory to the County who shall, so long as employed by the Architect and acceptable to the County, remain in charge of professional services through completion of the design and be available for general consultation throughout the Project. Any replacement of that principal shall be approved in writing .(which shall not be unreasonably withheld) by the County, prior to replacement. 3.05 The Architect shall be responsible for the coordination of all drawings and design documents used on the Project. The Architect shall also. be responsible for the completeness and accuracy of all drawings and specifications submitted by or through the Architect and. for their compliance with all applicable codes,, ordinances, regulations, laws and statutes. 3.06 The Architect's evaluations of the preliminary estimates of construction cost and detailed drawings, prepared by the Architect shall represent the Architect's best judgment as a design professional familiar with the construction industry.. 3.07 The construction budget for the Project, which is established as a condition of this Contract is ONE MILLION NINE HUNDRED EIGHTY THOUSAND DOLLARS AND NO /100ths ($1,980,000.' 00). 'This construction budget amount .shall not be exceeded unless the amount is chnged by the County. C: \Users \brwaia \Desktop \Drafts Contracts \Brazos County \Architect Contract- Final - 1.doc Page 2 1V, y �9 lk ARTICLE IV Schematic Design (Exhibit 'A" Scope of Services by Project Phase: A, page 3) 4.01 Upon the Architect's approval from Commissioner's Court and receipt of a letter of authorization to commence the Schematic Phase, the Architect shall meet with each department of the County that is included in the design or re- design for the purpose of determining the nature of the Project. The Architect shall use the County's Long Range Planning documents to assist in space requirements. The County shall designate a representative to act as the contact person on behalf of the County. 4.02, The Architect shall determine. the County's needs with regard to the Project, including, but. not limited to, tests, analyses, reports, site evaluations, needs surveys, comparisons. The Architect shall prepare a detailed design phase schedule which includes all review and approval periods during the schematic design,. design development and construction document phases. 4.03 The Architect. shall prepare a conceptual design that shall include schematic layouts, surveys, sketches and exhibits demonstrating the considerations involved in the Project. The conceptual design shall contemplate compliance with all applicable laws, statutes, ordinances, codes and regulations. Upon the County's request, the Architect shall meet with-the Commissioner's Court or appointed Committee to make a presentation of his or her report. ARTICLE V Design Development 5.01 The County shall direct the Architect to commence work on the Design Development Phase by the approval of the Commissioner's Court or its designee. The Architect shall meet with the County for the purpose of determining the extent of any revisions to the Schematic. Design. 5.02 The Architect shall prepare the preliminary design of the Project, including, but not limited to, the preliminary drawings and specifications and other documents to fix and describe the character of the Project as to architectural, structural, mechanical and electrical systems, materials and such other elements as may be appropriate. The Architect shall submit to the County a detailed design and estimate of the construction costs of the Project, based on current area,. volume, or other unit costs. 5.03 Upon completion of the Design Development Phase of the Project, the Architect shall meet with approved committee for Brazos County and make a presentation of the preliminary design of the Project. The Architect shall provide an explanation of the Design Development and cost estimate and shall verify that, to the best of Architect's C: \Users \brwaia \Desktop \Drafts Contracts \Brazos County\Architect Contract- Final- 1.doc Page 3 belief, the Project requirements and construction. can be completed within the project, budget and schedule. ARTICLE VI Construction Documents 6.01 The County Commissioners Court or its designee shall direct the Architect to, commence work on the. Construction Documents phase of the Project by sending to the Architect a "letter of authorization" to begin work on the Construction Documents phase of the Project. Upon receipt, of the Letter of Authorization to proceed with the Construction Documents ,phase of the Project, the Architect shall immediately prepare the Construction Documents, including, but not limited to, the bid documents, contract, drawings, and specifications, to fix and describe the size and character of the Project as to structural, mechanical, and electrical systems, materials, and such other elements as may be appropriate. The final design of the Project shall comply with all applicable laws, statutes, ordinances, codes and regulations. 6.02 Upon approval of the Construction Documents, the Architect shall warrant that the final design shall be sufficient and adequate to fulfill the purposes of the Project. 6.03 The Architect shall assist the County Purchasing Department to obtain bids for the completion of the construction Project. The Architect hereby agrees that - no changes, modifications, supplementations, alterations, or deletions will be made to the Project unless warranted by necessity and approved by the Commissioner's Court or its designee. 6.04 The Architect shall provide the County, in sufficient quantity and media, with complete Contract documents sufficient to be advertised for bids by the County. The Contract documents shall include the design and specifications and other changes that are required to fulfill the purpose of the Project. Upon completion of the final design of the Project, with the submission of the complete Contract documents, and upon request of the County, the Architect shall meet with the approved. Construction Committee for Brazos County and /or the Commissioner's Court to present the final design of the Project. The Architect shall provide an explanation of the final design and cost estimate. ARTICLE VII RFP Preparations, Bidding & Evaluation 7.01 The Architect shall assist the County in advertising for and obtaining bids or negotiating proposals for the construction of the Project. Upon request, the Architect shall meet with the approved Committee and /or the Commissioner's Court to present and make recommendations on the bids submitted for the construction of the Project. C: \Users \brwaia \Desktop \Drafts Contracts \Brazos County \Architect Contract- Final - 1.doc ` Page 4 Vd 7.02 The Architect shall review the construction Contractors' bids, including subcontractors, suppliers, and other persons required for completion of the Project. The Architect shall evaluate each bid and provide these evaluations to the County along with a recommendation on each bid. If the lowest bid for the construction of the Project exceeds -the final cost estimate set forth in the final design of'the Project, then the Architect, at his sole cost and expense, shall revise the construction documents so that the total construction costs of the Project will not exceed the final cost_ estimate contained in the final design of the Project. 7.03 Where substitutions are requested by a construction contractor, the Architect shall review the substitution requested and approve or disapprove such substitutions. ARTICLE VIII Construction Administration 8.01 The Architect shall, be a representative of, and shall advise and consult with, the County (1) during construction, and (2) at the County's direction from time to time during the correction, or warranty, period described in the construction contract. ( "Construction Administration "). The Architect shall have authority to act on behalf of the County only to the extent provided in this Agreement unless modified by written instrument. 8.02 The Architect shall make visits to the site, with a frequency appropriate to the scope of the Project, to inspect the progress and quality, of the executed work of the construction contractor and 'his subcontractors and to determine if such work is proceeding in accordance with the Contract. documents. The Architect shall periodically review the as -built drawings for accuracy and completeness, and shall report their findings to the County. 8.03 The Architect shall keep the County informed of the progress and quality of the work by meeting weekly with the approved County Committee. The Architect shall exercise the normal and customary standard of care and diligence in discovering and promptly reporting to the County any defects or deficiencies in such work and shall disapprove or reject any work failing to conform to the Contract documents. 8.04 The Architect shall review and approve shop drawings and samples, the results of tests and inspections, and other data that each construction contractor or subcontractor is required to provide.. The Architect's review and approval shall include a determination whether the work complies with all applicable laws, statutes, ordinances and codes and a determination of whether the work, when completed, will be in compliance with the requirements of the Contract documents. C: \Users \brwaia \Desktop \Drafts Contracts \Brazos County \Architect Contract- Final - 1.doc G Q Page 5' f /01 � 6 !C 8.05 The Architect shall determine the acceptability of substitute materials and equipment that may be proposed by construction contractors or subcontractors. The Architect shall also receive and review maintenance and operating instruction manuals, schedules, guarantees, and certificates of inspection, which are to be assembled by the construction contractor in accordance with the contract documents. 8.06 The Architect shall issue all instructions of the County to the construction contractor as well as interpretations and clarifications of the. contract documents pertaining to the performance of the work: The Architect shall interpret the contract .documents and judge the performance by the contractor constructing the Project, and the Architect shall, within. a reasonable time., render such interpretations and clarifications as deemed necessary for the proper execution and progress, of the Work. The Architect shall. receive 'no' additional compensation for providing 'clarification of the Drawings and Specifications. 8.07 The Architect shall review the amounts owed to the construction contractor and recommend to the County, in writing, payments to the construction contractor of such amounts. The Architect's recommendation of payment, being based upon the Architect's on -site inspections and experience and qualifications as. a design professional, shall constitute a recommendation by the Architect to the County that the quality of such work is in accordance with the Contract documents and that the work has progressed to the point reflected in Architect's recommendation for payment. 8.08 Upon notification from_ the construction contractor that the Project is substantially complete, the Architect shall conduct an inspection of the site to determine if the Project is substantially complete. The Architect shall prepare a checklist of items that shall be completed prior to final, acceptance. Upon notification by the construction contractor that the checklist items designated by the Architect for completion have been completed,, the Architect shall inspect the Project to verify final completion. 8.09 The Architect shall not be responsible for the work of the, construction contractor or any of the subcontractors, except that the Architect shall be responsible for the construction contractor's schedules or failure to carry out the work in accordance with the Contract documents if such failures result from the Architect's negligent acts or omissions. This provision shall not alter the Architect's duties to the County arising from the performance of the Architect's obligations under this Contract. 8.10 The Architect shall conduct at least one on -site inspection during the warranty period and. shall report to the .County as to the continued acceptability of the work. 8.11 The Architect shall not. execute change orders on behalf of the County or otherwise alter the financial scope of the Project without advance, written . authorization from the County. C: \Users \brwaia \Desktop \Drafts Contracts \Brazos County \Architect Contract- Final - 1.doc Vo / / Q �� _L� Page 6 8.12 The Architect shall perform all of his or her duties under this Article Vlll so as to not cause any delay. in the progress of construction of the Project. 8.13 The Architect shall assist the construction contractor and County in obtaining an Occupancy Permit by accompanying governing officials during inspections of the Project if requested to do so by the County. ARTICLE IX Change Orders & Documents & Materials 9.01 No changes shall be made, nor will invoices for changes, alterations, modifications, deviations, or extra work or services be recognized or paid except upon the prior written order from authorized personnel of the County. The. Architect shall not execute change orders on behalf of the County or otherwise alter the financial scope of the Project. 9.02 Written change orders may be approved by Commissioner's Court if the amount owed to Architect or Contractor changes. Change Orders that do not alter the approved, budget shall be approved by the committee appointed by Commissioner's Court. Any request by the Architect for an increase in the Scope of Services or an increase in the amount listed in paragraph 2:01 of this Contract shall be made and approved by the County Commissioners prior to the Architect providing such services or the right to payment for such additional services shall be waived. If there is a dispute between the Architect and the County respecting any service provided or to be provided hereunder by the Architect,, including a dispute as to whether such service in addition to the Scope of Services included in this Contract, the Architect agrees to continue providing on a timely basis all services to be provided by the Architect hereunder, including any service as to which there is a dispute. 9.03 The Architect shall furnish the County four sets of plans and specifications five sets of full -size set of prints, three sets of specifications, one set of unbound specifications, and one electronic file of the Construction Documents in PDF format and Specifications in PDF format. It is hereby agreed that additional copies shall be provided to the County at the County's expense. The Architect shall provide copies of documents, computer files if available,, surveys, notes, and tracings ,used or prepared by the Architect. The foregoing documentation, the work product, and other information in the Architect's possession concerning the Project shall be the property of the County's from the time of preparation..' The Architect shall also furnish one set of digital files representing the final as- builts. 9.04 The Architect shall prepare Change Orders and Construction Change Directives for the County's approval 'and execution in accordance with the Contract Documents. C: \Users \brwaia \Desktop \Drafts Contracts \Brazos County\Architect Contract- Final - Ldoc A 10 6 14� Page 7 The Architect may authorize minor changes in the Work not involving an adjustment in the Contract Sum or an extension of the Contract Time which are consistent with the intent of the Contract Documents. If necessary, the Architect shall prepare, reproduce and distribute Drawings and Specifications to describe Work to be added, deleted or modified. 9.04.1 The Architect shall review properly prepared timely requests by the County or Contractor for changes in the work, including adjustments .shall be accompanied by sufficient supporting data and information to permit the Architect to make a reasonable determination without extensive investigation or preparation of additional drawings or specifications. If the Architect determines that requested changes in the work are not materially different from the requirements of the Contract Documents, the Architect may issue an order for a Minor Change in the Work or recommend to the County that the requested change be denied. 9.04.2 If the Architect determines that implementation of the requested changes would result in a material change to the Contract that may cause an adjustment in the Contract Time or Contract Sum, the Architect shall make a recommendation to the County, who may authorize 'further investigation of such change. Upon such authorization, and based upon information furnished by the Contractor, if any, the Architect shall estimate the additional cost and time that might result, from such change including any additional costs attributable to a changes in services of the Architect. With the County's approval, the Architect shall incorporate those estimates into a Change Order or other appropriate documentation for the County's execution or negotiation with the Contractor. 9.04.3 The Architect shall maintain records relative to changes in the work. ARTICLE X Project Completion 10.01 The Architect shall conduct inspections to determine the date or dates of substantial completion and the date of final completion, shall receive from the Contractor and forward to the County's review and records, written warranties and related documents required by the Contract documents and assembled by the Contractor, and shall issue a final certificate. for Payment based upon a final .inspection indicating the work complies with the requirements of the Contract document. 10.02 The Architect's inspection shall be conducted with the County's representative for the conformance of the work with the requirements of the contract documents and to verify the accuracy and completeness of the list submitted by the Contractor of work to be completed or corrected.. C: \Users \brwaia \Desktop \Drafts Contracts \Brazos County\Architect Contract- Final - 1.doc X Page 8 /moo / �q - . • 10.03 When the work is found to ,be substantially complete, the Architect shall inform the County about the balance of the contract sum remaining to be paid the Contractor, including any amounts needed to pay forfinal completion or correction of the work. 10.04 The Architect shall receive from the Contractor and forward to the County: (1) consent of surety. or sureties, if any to reduction in or partial. release of retainage or the making of final payment and (2) affidavits, receipts, releases and waivers of liens or bonds indemnifying the Owner against liens. ARTICLE XI Warranty, Indemnification & Release 11.01 As an experienced and qualified design professional, the Architect warrants that the information provided by the. Architect reflects high ;professional and industry standards, procedures, and performances. The Architect warrants the design preparation of drawings, the designation or selection of materials and equipment, the selection and supervision of personnel, and the performance of other services under this Contract, pursuant to a' high standard of performance in the profession. The Architect warrants that the Architect will exercise diligence and due care and perform in a good and workmanlike manner all of the services pursuant to this Contract. Approval of the County shall not constitute, or be deemed, a release of the responsibility and liability of the Architect, its employees, agents, or associates for the exercise of skill and diligence to promote the accuracy. and competency of their designs, information, plans, specifications or any other document, nor shall the County's approval be deemed to be the assumption of responsibility by the County for any defect or error in the aforesaid documents prepared by the Architect or the Architect's employees, associates, agents, and subcontractors. 11.02 The Architect shall promptly correct any defective designs or specifications furnished by the. Architect at no cost to the County. The County's approval, acceptance, use of, or payment for, all or any part of the Architect's services hereunder or of the Project itself shall in no way alter the Architect's obligations or the County's rights hereunder. 11.03 In all activities or services performed, hereunder, the Architect shall be deemed an independent contractor, and not. an agent or employee of the County. The Architect and his or her employees are not the agents, servants, or employees of the County. As an independent contractor, the Architect shall be responsible for the ,professional, services and the final work product contemplated under this Contract. Except for materials furnished by the County, the Architect shall supply all materials, equipment, and labor required for the professional services to be provided under this Contract. 11.04 'The Architect must at all times exercise reasonable precautions on behalf of, and be solely responsible for, the safety of his, or her employees for the Project. C: \Users \brwaia \Desktop \Drafts Contracts \Brazos County\Architect Contract- Final - l.doc P e 9 4 /;L g 11.05 Indemnity/ Comparative Negligence: The Architect shall indemnify the County only to the extent of the liability that was caused by the Architect. To the fullest extent by law, the Architect agrees to and shall indemnify, hold harmless, and defend the County, its officers, agents, and employees from and against any and all claims, losses, damages, causes of action, suits, and liability, of every kind including all expenses of litigation, court costs, and attorney's fees for injury to or death of any person, for damages to any property, or for any breach of contract, arising out of or in connection with the work done by the Architect under this Contract, provided and only to the extent that any such claim, loss, damage, cause of action, suit, or liability is caused in whole or in part by an act or omission of the Architect. ARTICLE XII Insurance 12.01 The Architect shall procure and maintain required insurance at his or her sole cost and expenses for the duration of this Agreement and according to the minimum standards as out in "Exhibit C." ARTICLE XIII Use of Drawings, Specifications and Other Documents 13.01 The drawings, specifications and other documents prepared by the Architect for this Project shall become the property of the County whether or not the Project is completed. The County shall be furnished and permitted to retain reproducible copies. and electronic versions of Architect's drawings, specifications and other documents. 13.02 The documents prepared by the Architect may be used as a prototype for other facilities by the County. The County may elect to use the Architect to perform the site adaptation and other architectural services involved in reuse of the prototype. If so, the Architect is obligated to perform the work for an additional compensation that will fairly compensate the Architect and required consultants only for the additional work involved. It is reasonable to expect that the fair additional compensation will be significantly less than the fee provided for under this Contract. 13.03 In the event of termination of this Agreement for any reason, the County shall receive all original documents prepared to the date of termination and shall have the right to use those documents and any reproductions in any way necessary to complete the Project. 13.04 Only the details of the drawings relating to this Project may be used by the Architect on other projects, but they shall not be used as a whole without written authorization by the County. The County's furnished forms, conditions, and other written documents shall not be used on other projects by the Architect. C: \Users \brwaia \Desktop \Drafts Contracts \Brazos County\Architect Contract- Final= 1.doc v0 / n j Page 10 ARTICLE XIV Termination 14.01 The County may terminate the Architect at any time upon thirty (30) calendar days written notice. Upon the Architect's receipt of such :notice, the Architect shall cease work immediately.. The Architect shall be compensated for the services satisfactorily performed prior to the termination date. 14.02 If, through any cause,. the Architect fails to fulfill his or her obligations under this Contract, or if the Architect violates any of the agreements of this Contract, the County has the right to terminate this Contract by giving the Architect five (5) calendar days written notice to the Architect. The Architect will be compensated for the services satisfactorily performed before the termination date. 14.03 No term or provision of this Contract shall be construed to relieve the Architect of liability to the County for damages sustained by the County because of any breach of contract and /or negligence of the-Architect. ARTICLE XV Miscellaneous Terms 15.01 This Contract has been made under and shall be governed by the laws of the State of Texas. The parties agree that performance and all matters related thereto shall be in Brazos County, Texas. 15.02 Notices shall be mailed to the addresses designated herein or as may be designated in writing by the parties from time to time and shall be deemed received When sent postage prepaid U.S. Mail. to the following addresses: County of Brazos Attn: W. Charles Wendt, Purchasing Agent 200 South Texas Ave., Suite 352 Bryan, TX 77803 Architect: Ray Holliday, AIA, ASLA, LI Studio Director BRW Architects, Inc. 2700 Earl Rudder Freeway South Suite 400 College Station, Texas 77845 C: \Users \brwaia \Desktop \Drafts Contracts \Brazos County \Architect Contract- Final - 1.doc ll // Page 11 A 15.03 No waiver by either party hereto of any term or condition of this Contract shall be deemed or construed to be a waiver of any other term or condition or subsequent waiver of the same term or condition. 15.04 This Contract represents the entire and integrated agreement between the County and the Architect and supersedes all prior negotiations, representations, or agreements, either written or oral. This Contract may only be amended by written instrument approved and executed by the parties. 15.05 This Contract and all rights and obligations contained herein, may not be assigned by the Contractor without the prior written approval of the County. 15.06 If any provision of this Contract shall be held to be invalid' or unenforceable for any reason, the remaining provisions shall continue to be valid and enforceable. If a court of competent jurisdiction finds that any provision of this Contract is invalid or unenforceable, but that by limiting such provision it may become valid and enforceable, then such provision shall be deemed to be written, construed, and enforced as so limited. 15.07 The Architect and his or her employees must comply with all applicable federal and state laws and with all applicable rules and regulations promulgated by local, state, and national boards, bureaus, and agencies. The Architect must obtain. all necessary permits and licenses required. 15.08 The Architect acknowledges that he or she has read, understood, and' intend to be bound by the terms and conditions of this Contract. 15.09 This Contract will be effective when signed by the Architect and approved and signed by Commissioner's Court. 15.10 Notice of Indemnification. County and Architect hereby acknowledge and agree that this Contract contains certain indemnification obligations and covenants. Brown Reynolds Watford Architects, Inc. Architect: Mark e. Watford, FAIA, P S Brazos County Brazos C 'Z Judge: ane er Signature: Date: n ? J C: \Users \brwaia \Desktop \Drafts Contracts \Brazos County\Architect Contract- Final - l.doc Page 12 & , vQ i �� 9 Exhibit "A" Scope of Services It is Brazos County's intent that the Architect will be involved for the full duration of'the design development, preparation of construction, bidding documents,. and construction administration of the Project. The Following Letter, dated September 19, 2012 represents Architect's Scope. of Service as well as those of the County's. _ _ _✓� ray Exhibit "B" Payment Terms Compensation is based on an agreed. percentage ( %) of the Construction c_ ost. The County will reimburse the Architect for actual, non -salary expenses at the rate above the Architect's actual costs with a not to exceed number. Unless amended by a duly authorized written change order, the total payment for all invoices on this job, including both salary and non -salary expenses, shall not exceed the amount. agreed upon. The Architect must submit monthly invoices to the County, accompanied by an explanation of charges, professional fees, services, and expenses. Normal payment terms are no later than thirty (30) calendar days after the Auditor's office receives the invoice. Payments will be made after approval at a regular scheduled meeting of the .Brazos County Commissioner's Court. The Brazos County Commissioner's Court normally meets every Tuesday of each monthly. C: \Users \brwaia \Desktop \Drafts Contracts \Brazos County\Architect Contract- Final - 1.doc Page 16 Exhibit "C" Certificate(s) of Insurance Before commencing work, the successful firm shall be required, at his own expense, to furnish Brazos County Purchasing Department with evidence showing insurance coverage, meeting the minimum set forth below, to be in force throughout the term of the Contract. Please state the limits of each: policy you have in effect: Professional Liability (in combined single limit) ............ $1,000,000.00 A. Workers Compensation .................. . .... .......................Statutory B. General Liability .. .........................:.:... .................$1,000,000.00 Brazos County is to be named as additional insured on Comprehensive Coverage. Each insurance policy to be furnished by the successful party shall include, by .endorsement to the policy, a statement that a notice shall be given to Brazos County by certified .mail thirty (30) days prior to cancellation or upon any material change in .coverage. Bid Bond — Not required Performance /Payment Bond Not required C: \Users \brwaia \Desktop \Drafts Contracts \Brazos County\Architect Contract- Final - 1.doc Page 17 - Uo l /6 9 6g /30 BROWN REYNOLDS WATFORD AKLHITIII' -.INL c100EARLR000ERFREEWAY'MU SUITE 1000 COLLEOe STATION.TEXAS 77615 +70•.51 -nn FAX6tc -onl wwwDrwaramm September 19, 2012 Brazos County 300 E. 26 S treat Bryan, Texas 77803 Re: Brazos County Tax Office RFQ #2012 -34 Architectural Design Services BRW Project No.: C078LO This proposal for basic professional architectural services for the design of the new Brazos County Tax Office for Brazos County., The professional services shall include the following: Project Description: Design services for the Brazos County Tax Office located in Bryan, Texas. The Brazos County Tax Office has an-estimated construction budget of$1,600,000.00- $1,800,000. Scope of. Arc hitecturalServices: Architectural Description of basic services listed below under Scope of Services by Project Phase. Preparation or assistance of bid package. Landscape Landscape design to meet Zoning Ordinance. requirements as applicable and drought- tolerant If Native vegetation goals; strictly around footprint of building. Civil (Services provided by Owner) Structural Foundation and structural framing Mechanical Plumbing and Electrical Mechanical systems, including temperature controls systems : and written sequence of operations Fire protection (sprinkler system) performance specification Electrical power, lighting, and fire alarm. systems Coordination with Civil Engineer for utilities for electrical power, telephone, fiber, cable TV, etc.. Security- Proximity card control entrance,, security, cameras at patront employee areas. Network cabling LV71-- ,! " ' Exclusions from Basic Services: The services shown below are not anticipated at this time; however, project requirements identified during design may require them to be added. Architectural Furniture and office equipment procurement Kitchen and food vending equipment procurement. Professional models and renderings produced out-of-house LEED Certification Full time on site construction observation Environmental or hazardous materials conditions /issues Preparation or assistance. of additional bid packages after the initial bid. Landscape Irrigation (Prepared by Civil Engineer) Irrigation design and documents. Civil (Services provided by Owner) Screening walls, retaining walls, and exterior stairs (as applicable) Parking,. vehicle, pedestrian site plan. .Drainage, grading and paving design Grading spot elevations adequate for TAS compliance Zoning modifications, 'includiing street abandonments, easements, S.U.P.s and P.D.s Environmental or hazardous materials conditions / issues Detention Pond Off Site Utilities Off Site Underground Storm Drainage Engineering Storm Water Pollutant Prevention Plan.(SWPPP) Property Plat Flood Plain Studies or Flood Plain Reclamation Studies On -site water and sewer utilities Mechanical, Plumbing and Electrical Fire protection (sprinkler) system design (beyond performance specification) Building utility bill estimates. Lightning protection AN Design Acoustical Design and Documentation 'Emergency generator Energy Efficient 1 Life Cycle. Calculations and Models. Owner Responsibilities The Owner shall provide written comments within fourteen (14) calendar days pertaining to documents submitted by the Architect in order to avoid unreasonable delay in the .orderly and sequential progress of the Architects' services. The Owner shall not modify a decision once given to the Architect without additional compensation to the Architect. Should the Owner fail to perform necessary responsibilities to advance the project or fail to make payments to the Architect, the Architect shall have the right to terminate this contract upon written notice to the Owner. The Architect's services are copyrighted and for the sole benefit of Brazos County. No third.party may use or benefit from the Architect's services or products for this project. In the event that the 2 v«i 4C -- u 1oZ .a propertyy is sold, the new owner shall have no recourse or benefit from the Architect's services rendered for this project. County will execute the contract with Owner and Contractor. Owner Provided Services and System The Owner shall furnish services or building systems other than Basic Services, or authorize the Architect to furnish them as an Additional Service, when such services are required to complete the project. These services may include those listed below as applicable: Topographic Survey Boundary, Easements Descriptions Survey Geotechnical Survey Laboratory materials testing I inspections {during construction) Texas Accessibility Standards site inspection at completion of construction., Architect will submit the signed and sealed construction documents to a Registered Accessibility Specialist (RAS) for plan review. The plan review fee is a reimbursable expense. Architect will also have the RAS submit a fee proposal to the Owner for the site inspection. Audio / visual systems Scope of Services by Project Phase: A. Schematic Design includes'the following I. Kick Off Meeting. Review scope of work project team. Identify contact information as well as chain of command for distributing information. 2. Programming. BRW, working with Brazos, County Staff, will develop a program of spaces for the new Tax Office. BRW will compose a summary sheet listing the rooms. Sizes, area, special requirements, required adjacencies, type of lighting, required data/telephone, intertorfinishes, proposed occupancy,'and type of .furniture. BRW will also include a detailed room by room program containing the information above as well as a schematic layout of the room with proposed furniture layout. BRW will'provide 5 copies in a bound booklet. 4. Code research. Research the International Building Code requirements as well as plumbing, electrical, lighting, and mechanical, site, floodplain, TAS and TCEO by identifying requirements and restrictions related to the new building. 5. Conceptual Design. BRW will provide two schemes for conceptualdesign of , the new'Tax Office: Upon review of the schemes, one of the schemes is selected for modification and further development in Schematic'Design. The Architect shall provide Schematic Design Documents based on the mutually agreed -upon space program, schedule, and budget for the Cost of the Work. The documents shall establish the preliminary design illustrating the scale and relationship of the components. Upon refinement of the preferred conceptual scheme BRW will provide, a colored floor plans and exterior elevations and computer modeling if needed. BRW will submit 5 copies of the 11 x 17 conceptual designs for the Owner's review and comment. i 6_ Schematic Design documents shall include a site plan, building,plans, sections and elevations. Preliminary selections of major building systems and construction materials shall be noted on the drawings or described in writing. During the design process, the Architect shall work With the Owner's consultants under separate contract to coordinate the scope of the project. The Schematic Design phase shall include three (3) working design meetings with the Owner. 7. Statement of ,Probable Cost. BRW will provide a statement of probable cost at the completion of Schematic Design, which will be a generalestimate developed from several cost data bases including our own to determine the cost per square foot. BRW will submit 5 copies of the 8 x 11 estimate. 8. Analyze Office Furniture Feasibility. BRW will interview and analyze the need of different types and sizes of office space. The County will provide BRW growth projections for staff. BRW will provide an analysis and layout of individual offices, cubicle offices with new modular furniture; or a combination of both. 9. Presentations. If requested, BRW will make one presentation to the County Commissioners Court for their approval of the design. B. Design Development Upon receiving a letter of notice to proceed, BRW will develop the Schematic Design to greater detail. The Architect shall provide Design Development Documents based on the approved Schematic Design Documents and probable cost of the Work. The Design Development Documents. shall illustrate and describe the refinement of the design establishing the scope, relationships, forms, size and appearance of the project by means of plans, sections and elevations, typical construction details, and outline specifications. The Design Development Documents shall'include in general the quality levels for.major materials and project systems. 2. During the design process, the Architect shall work with the Owner and user group to coordinate the scope of the project. At the completion of Design Development, the Architect shall update the probable cost of the Work.and the project schedule. The Architect shall advise the Owner of any changes from previous cost projections due to adjustments in the project: scope, refinement of the probable cost of the work, or general market conditions. If at any time the Architect's estimate of the Cost of the Work exceeds the Owner's budget, the Architect.shall make appropriate recommendations to the Owner to adjust the project's size, quality or budget, and .the Owner shall cooperate with the Architect in making such adjustments of,scope to budget. 3. BRW will provide preliminary mechanical, electrical, and plumbing engineering. Minimal structural engineering services will be needed to analysis the weight of mechanical equipment on the roof. Design and coordination with the Owner's ,IT department will be implemented at this phase. During this phase interior elevations will be developed and BRW will review finish materials, lighting, and furniture. BRW will review with the County, equipment and furniture that are owner supplied vs. items supplied by the contractor during construction. Door hardware will be outlined and reviewed. BRW will prepare an outline for materials and products used for specifications. 4. The Owner provided Civil Engineer will evaluate the site conditions along with parking requirements, drainage, landscaping and irrigation. 4 1vol, 5. Meetings and Deliverables. The Design Development phase shall include two (2) working design meetings with the Owner. Design Development deliverables shall include 5 half size sets 30" x 42" format (15" x21 ")'for the Owner's review and comment C. Construction Documents 1. The Architect shall provide Construction Documents based on the approved Design Development Documents and updated probable cost of the Work. The Construction Documents shall set forth in detail'the requirements for construction of the Project. The Construction Documents shall include Drawings and Specifications that establish in detail the quality levels of.materials and project systems required for construction. 2. The Architect shall update the estimate of the Cost of the Work and project schedule at 50 % and 95% completion of Construction Documents. It is recognized that neither the Architect nor the Owner has controlover the cost of labor, materials'or equipment, over the Contractor's methods of determining bid prices, over competitive bidding, or market conditions. Accordingly, the Architect cannot and does not warrant or represent that bids will not vary from the Owner's budget or the Architect's cost estimates. 3. During the development of the Construction Documents, the Architects shall prepare a Project Manual including (1). bidding and procurement information which describes the time, place and conditions of bidding; bidding or proposal forms; and (2) the Conditions of the contract for Construction (General, Supplementary and' other Conditions). 4. Construction Documents phase deliverables shall include two full -size sets of documents at 50% completion and 95% completion for the Owner's review and comment. Final deliverables. at 100% completion shall include five sets of full -size set of prints, three sets of specifications, one set of unbound ,specifications, and one electronic file of the Construction Documents in PDF format .and Spec cations in, PDF format. 5. Final design and coordination of the civil, structural, mechanical, electrical, and plumbing will be completed. Mechanical engineering, will include sizing of equipment, ducts, diffusers, dampers, and appropriate calculations. Plumbing engineer will Include design of waste water system tied into the existing system, and supply water. Electrical engineer will provide lighting, speaker system, phone, cable, and data wiring. Civil engineering work will be reviewed and coordinated and final details will be drawn and specified. 6. Upon receiving a letter of notice to proceed, BRW will update the project schedule.. 7. BRW will submit the required number of site plans to the Owner for submittal.to Developmental Services Department for their review. BRW will also submit the required number of sets of drawings to the Building Inspection Department for their review. 8. The Architect completes the Construction Documents; the Owner will provide the solicitation documents, for inclusion in the specifications. 5 Val / / z t ..0 _ fC'._.. O. Bidding 1. The Owner intends to utilize Request for Proposal delivery method for the project. BRW will provide the drawings and specifications to the Owner for posting 2. 'The Architect shall prepare responses to questions from proposers and provide clarifications and interpretations of the Contract Documents in the form of Addenda. 3. The Architect shall consider requests for substitutions during the pricing period, as permitted by the Contract'Documents,and shall prepare Addenda including approved substitutions. 4. The Architect shall lead and conduct a pre - proposal conference for prospective bidders. 5. BRW will assist the County during the bidding phase. E. Construction Administration 1. The Architect shall participate in a pre - construction conference. 2. The Architect shall not have authority over or responsibility for the means, methods, techniques, sequences or procedures of construction as selected by the Contractor, or for the safety precautions and, programs, incident to the work of the Contractor, or for the failure of the Contractor to comply with laws, rules, regulations, ordinances. codes or orders applicable to the Contractor furnishing and performing the work. 3- The Architect shall review and approve or take other appropriate action upon Contractor's submittals such as shop drawings, product data, samples, and mock =ups for general conformance with information given and the design concept expressed in the Contract Documents. Review is not conducted for the purpose of determining the accuracy, completeness, or quantities, orlor substantiating instructions for installation or performance of equipment or systems. 4. The Architect shall review and certify the amounts requested by the Contractor on the Application and Certification for Payment. The issuance of a Certification for Payment shall not be a representation that the Architect has (1) made exhaustive or continuous on -site inspections to check the quality of the work, (2) reviewed construction means, methods, techniques, or sequences, (3) reviewed copies of requisitions received from Subcontractors and material suppliers, or (4) ascertain how or for what 'purpose the Contractor has used money previously paid on account of the contract sum. 5. The Architect shall visit the site to become generally familiar with the progress and quality of the work completed (assuming work is ongoing). The Architect's representative shall attend pre - arranged progress meetings and prepare field reports describing the status of the work and any deviations observed from the Construction Documents. 6. Through the construction administration activities with monthly progress meetings, submittal approvals, RFI's, change orders, construction schedule, approval, and project close -out, BRW will serve as the representative of the Owner during construction to observe the construction effort and the general conformance by the construction contractor with the construction drawings and specifications. 7. Architect shall perform final closeout procedures as defined in the Contract Documents, including preparation and verification of Punch Lists for the Contractor's use. 6 v0� 8. Construction Administration services beyond the following limits shall be an Additional Service: Evaluation of Contractor's substitution: requests after 30 days following the execution of the contract Owner requested project scope changes resulting in changes to the Construction Documents Evaluation of claims submitted by the Contractor in connection with the work One (i) eleven (11) month warranty walk through after completion 9. Construction Administration services provided more than sixty (60) days after the date of the Substantial Completion originally established in the construction contract shall be Additional Services.. The monthly lump -sum fee for extended Construction Administration (CA) services shall be the CA portion of the fee divided by the number of months for construction, originally established in the construction contract Scheduled Meetings BRW will participate in scheduled monthly construction meetings and also attend meetings with the County. Compensation The Architectural fee for Basic services shall be a sum calculated from a percent of 9.8 as a result of the lowest responsible bid offer based, on the total bid including base bid, all alternates including changes to the construction contract scope during- construction and. with contingency. For construction cost of an estimated$ 1,600,000.00, the fee calculates to a base fee of$ 156,800.00. If project cost increases up to $ 1, 980,000.00, the Architect shall not increase the base fee of $ 156,800.00: However, for any additional, cost increase above $ $1,980,000 (10% above the $1,800,000); the Architect shall invoice Owner based on a 9.8% rate above the base fee_ If the project comes in below the $1,600,000 the fee will be calculated at 9.8 %. BRW shall invoice the Owner monthly based on the percentage of work completed. Proposed percent fee for Basic Architectural Services for Schematic Design, Design Development, and Construction documents at 9.8% of the proposed construction budget of $1,600,000.00 with contingency shall be invoiced monthly based. on the percentage of work completed. The fee shall be revised at the conclusion of construction procurement. Architectural Fee for Basic Design Services Fee Percentage Breakdown by phase: Schematic Design 20 %. Design Development 15% Construction Documents 40% Sub Total 75% Proposed percent fee for Basic ArchitecturalServices for construction procurement and construction administration at 9.8% of the lowest responsible bid:offer based on the total bid, as well as base bid and all alternates, including changes to the construction contract reflecting scope adjustments and contingency i modifications. The adjustment to architectural fees after construction procurement is to be modified at the time of substantial completion. Construction Procurement 5% Construction Administration 20% Total 100% Reimbursable expenses are in addition to .the fee and .shall be invoiced at the 1.10 times the amount billed to the Architect and include, but are not limited to, document reproduction, company expenses, courier and overnight deliveries, and TDLR Texas Accessibility Standards document review fee. The TDLR site inspection fee at the project completion is a direct expense to the Owner. Additional Services Additional Services or modifications to the project scope or professional services shall be authorized in writing by the Owner and shall be computed at, 1.1 times the amount billed the Architect for existing or new consultants or expenses. The Basic Services noted above exclude the following list of services. However, based upon our understanding of the needs of this project, we have identified, those additional services necessary (• ") in providing the construction documents. Other services may be provided as needed or requested as an additional service. 1. Platting / Zoning Revisions 2: Construction Testinglinspections " 3. Flood Plain Studies or Flood Plain Reclamation Studies 4. Off Site Underground Storm Drainage Engineering 5. Off Site Utility Engineering 6. Traffic Engineering 7. AV Design 8. Technology Design and Documentation 9. Acoustical Design and Documentation for assembly room types 10. Detailed Cost Estimating and Quantity Takeoffs" 11. Furnishing Procurement 12. Assistance with Solicitation of Additional or Multiple Construction Contracts Additional Services performed by BRW Architects shall be authorized in writing by the Owner and compensated at the hourly. rates listed below. BRW Architects Hourly Rates Senior Principal Director Senior Project Manager Project Manager Project Architect Architect Architectural Intern I Architectural Intern II Administrative Staff $ 240.00 per hour $ 220.00 per hour $ 200.00 per hour $185.00 per hour $170.00 per hour $150.00 per hour $125.00 per hour $105.00 per hour $ 85.00 per hour $ 70.00 per hour Vol - - P >3�__ Project Schedule We anticipate the following time periods for the project phases: Programming Completed Schematic Design 3 weeks Start 09/10/12 Finish 10/01/12 50% Review 100% Review Design Development 4 weeks Start 10/01112 Finish 10/29/12 50 %. Review 100 Review Construction Documents 9 weeks Start 10/29/12 Finish 12/31/12 50% Review 95% Review 100% Final Deliverables Total Design 16 weeks Bidding 4-weeks Start 12/31/12 Finish 01/28/13 Building Construction 9 months. Start 01/28/13 Finish 10/28/13 SPECIAL TERMS. AND CONDITIONS Special terms and conditions that modify this Agreement are as follows: Any element of this Agreement later held to violate a law.or regulation shall be deemed void, and all remaining provisions shall continue in force. However, the Owner and the Architect will, in good faith, attempt to replace an invalid or unenforceable provision with one that is valid and enforceable, and which comes as close as possible to expressing the intent of the original provision The Texas Board of Architectural Examiners has jurisdiction over complaints regarding the professional practices of persons registered as architects in Texas: Texas Board of Architectural Examiners (TBAE) P.O. Box 12337 Austin, Texas 78711 512/ 305.9000 a von J r • , '��• T DATE (MMID01YYYY) T,4coRn C= ERTIFICATE OF LIABILITY INSURANCE. 1/20/2012 - THIS=CERTIFICATE IS ISSUED.AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICXTtc' : DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE 'COVERAGE AFFORDED BY THE POLICIES BELOW:• - THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the polley(ies) must be endorsed. If SUBROGATION IS WANED, subject to Ilia terms and conditions of the policy, - certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such ondorsemerit(s). PRODUCER Patrick P McLaughlin McLaughlin Brunson insurance Agency, LLP PHONE 6600 LSJ Preeway, Suits 220 (214) 503 -1212 Art Ha: Ea1AIL Dallaa. TX 75240 INSURERS AFFORDING COVERAGE NAIC M INSURER A: Tray Prop Casualty Cc of Am. 25674 INSURED wsuRERa: Hudson insurance Comp 25054 Brown Reynolds & Watford Architects, Inc. wsuRERC:Travelere Lloyds Ins. Company 41262 3535 Travia St., 0250 & 6 INSURERD:Charter Oak Sire Insurance Co. 25615 LB 102 Dallas TX 75204 INSURERE: INSURER F : COVERAGES CERTIFICATE NUMBER: Cert ID 1386 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR rHe PULIGT rtntvU INDICATED. NOTWITHSTANDING ANY REOUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE -AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS„ EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN. REDUCED BY PAID: CLAIMS. POLICY EXP LTRR TYPE OF INSURANCE 'POLICY NUMBER I MMIDDAIYYYI 11111 1111001YYYY1 LIMITS GENERAL LIABILITY EACH OCCURRENCE $ 1 C X COMMERCIAL GENERAL LIABILITY Y Y PACPS52H0916 12/20/2011 12/201201 PREMISES IE3 oc rren" s $ 1 CLAwS.MADE Fx_� OCCUR MED EXP (Any one Person) $ lo, 000 PERSONAL S ADV INJURY $ 2 GENERAL AGGREGATE $ 2,000,000 GEN1 AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMPIOP AGG S 2,000,000 POLICY X PRO LOC $ AUTON08CLEUIa1LITY (Ea a= W entl $ 1,000,000 BODILY INJURY (Per person) $ D X ANY AUTO Y T BA2A266690 12/20/2011 '12/20/2612 BODILY INJURY (Per aaident) $ ALL OWNED SCHEDULED AUTOS' $ NONA EO X HIREDAUTOS X AUTOS n $ A X UMBRELLA LIAB X OCCUR Y Y CUP36161665 12/20/2011 12/20/2012 EACH OCCURRENCE $ 51000,000 AGGREGATE f 5,000,000 EXCESS LIAR, CLAIMS-MADE DED I I RETENTION $ WC STATU 0TH- $ WORKERS COMPENSATION UM TS E.L. EACH ACCIDENT $ AND EMPLOYERS' LIABILITY YIN ANY PROPRIETORIPARTNERIEXECUTIVE E.L. DISEASE - EA EMPLOYEE $ OFFICERIMEMSER EXCLUDED? N r A (Mandatory in NH) E.L. DISEASE - POLICY LIMIT $ I deaai0e under DESCRIPTION GF OPERATION$ below 8 Professional Liability N Y AZB71101 -07 1/22/2012 1/32/2013 Per Claim $ 2,000,000 Annual Aggregate $ 4,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Aneeh ACORD 101, AddMonal Remarks Schedule, It amore space Is required) The claims made professional liability coverage is the total aggregate limit for all cliama presented within the annual policy period and is subejct to a deductible. SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Master Certificate AUTHORIZED REPRESENTATIVE �I ®1988 -2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010105) The ACORD name and' logo are registered marks of ACORD r DATE (MM /DD/YYYY) C�ERT OF LIABILITY INSURANCE 02/09/2012 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE•: DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW:_ THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If1he•cedificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to llie terms and.conditions of the policy, certain policies may requre an endorsement: A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER WELLS FARGO INS. SERV. USA -CH, NC N A T 6100 FAIRVIEW ROAD, SUITE 800 FAX Ao.'Exl : AC. No PO BOX 220748 Wh CHARLOTTE NC 28222 INSURER(S) AFFORDING COVERAGE NAIC a tN!Qi 1A1=R A- HARTFORD INSURANCE CO OF THE MI INSURED 6583 . TX INSURER B: STRATEGIC OUTSOURCING, INC. F/W/L INSURER C: BROWN REYNOLDS WATFORD ARCHITECTS INC. INSURER D: PO BOX 241448 CHARLOTTE, NC 28224 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: 3.9, REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THI... CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.. L V TYPE OF INSURANCE IN % p POLICY NUM tMMr�D LIMITS L GENERAL LIABILITY EACH OCCURRENCE 5 COMMERCIAL GENERAL LIABILITY DAMA E eENTE r D f P MED CLAIMS MADE ❑ OCCUR EXP (Any one person) _ PERSONAL 8 ADV INJURY i GENERAL AGGREGATE S GEWL AGGREGATE tIMR APPLIES PER: PRODUCTS • COMPIOP AGG $ PRO- POLICY JECT F1 LOC 3 C D SINGLE LIMIT AUTOMOBILE LIABILITY 3 ANY AUTO BODILY INJURY (Per person) S ALL OWNED SCH EDULED' BODILY INJURY (Per accident) S AUTOS AUTOS tt � AMA _ HIRED AUTOS NON -OWNED PR�OP TY O E AUTOS b394W 5 UMBRELLA LIAR OCCUR EACH OCCURRENCE $ HCLAIMS AGGREGATE s EXCESS LIAR MADE DED RETENTION S X T ia"ai s ° s A AND EMPLOY LIA YIN Y 22WBRG30001 03/01/2012 03/012013 E.L. EACH ACCIDENT s 1,000,000 ANY PROPRETORIPARTNERIEXECUTIVE E L DISEASE • EA EMPLOYEE 3 1.000,000 OFFICERIMEMBER EXCLUDED? ❑ N/A (JIAaIIditOrY In NH) o yas. dssadie under S 1.000,000 DESCRIPTION OF OPERATIONS below E L DISEASE - POLICY LIMIT DESCRIPTION OF OPERATIONS/LOCATIONSNEHICLES (Attach ACORD 101, Additional Remarks Schedule, If more space Is required) APPLIES ONLY TO BROWN REYNOLDS WATFORD ARCHITECTS, INC. EMPLOYEES WHO HAVE BEEN ASSIGNED TO STRATEGIC OUTSOURCING, INC. PURSUANT TO THE TERMS A FULLY EXECUTED SERVICE AGREEMENT. WAIVER OF SUBROGATION APPLIES IN FAVOR OF THE CERTIFICATE HOLDER. FAX: 979 - 694 -8293 CERTIFICATE HOLDER CANCELLATION Certificate ID 39,564 BRW ARCHITECTS INC. SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 2700 EARL RUDDER FREEWAY S. THE EXPIRATION DATE THEREOF NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. SUITE 4000 COLLEGE STATION, TX 77845 AUTHORIZED REPRESENTATIVE V® 1 -2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010105) The ACORD name and lobo are registered marks of ACORO. . , ' "` Brazos County r, r t &, . Purchasing Department of 200 S. TX AVL, SUITE 352 BRYAN, TX 77803 PHONE (979) 361 -4290 FAX (979) 361 -4293 BRAZOSCOUNTY BID/RFP/RFQ DOCUMENTATION SHEET The Purchasing Department would like to request Commissioner's Court. approval to advertise and request Bids on the following: DATE: October 17, 2012 BID NUMBER: 2013 -16 REQUEST FOR PROPOSAL NUMBER: REQUEST FOR QUALIFICATIONS NUMBER: TITLE: Asphalts, Oils, and Emulsions REQUESTING DEPARTMENT: R &B APPROVAL. SIGNATURE: � . Duane Peters, DATE APPROVED: l�- unty Judge y - G f BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPARTMENT: Road & Bridge MEETING DATE: October- 23, 2012 SUBJECT: Private Property Access Request permission to enter private property owned by Paul Lucht located on South Dowling Road. Project will, collect survey: information along Hopes Creek Tributary for drainage study. This work is being performed for the health, safety and welfare of the general public. Site is located in Precinct 1. SUBMITTED BY: APPROVED BY: A oght f ato Lloyd assermann ay Agent Com missioner Precinct .1 This request isZALPRO ❑ by Commissioners' Court Duane Peters, County Judge -DATE: _ N A Az • ST 1 ,T E OF T F Z 0 y . 0 o H er OF '6 BRAZOS COUNTY PRIVATE PROPERTY ACCESS FORM E. Duane Peters R. Alan Munger, P.E. Brazos County Judge County Engineer Lloyd Wassermann Brazos County Road & Bridge Dept. Commissioner Pct. 1 2617 Hwy 21 West Bryan, Texas 77803 Sammy Catalena Office: 979 - 822 -2127 Commissioner. Pct. 2 Fax: 979. 775.0453 amunger (Mbrazoscountytx.gov Kenny Mallard Commissioner Pct. 3 Irma Cauley Commissioner Pct. 4 I. OWNER(S): Paul and Stacy Lucht II. ADDRESS: 13434 South Dowling Road College Station, Texas 77845 III. LOCATION OF WORK: Sarre as above R85304 — Country Meadow Sub.,. Lot 7, 5.367 acres IV: DESCRIPTION OF WO.RK:. Request permission to enter private property for surveying purposes. Brazos County-Will be conducting a drainage study along Hopes Creek Tributary to determine if bridges are required. Survey information will be gathered mainly from high -bank to high -bank and may require some hand trimming of underbrush in and along creek channel. Additional Comments: V. MAINTENANCE: Yes No X IF YES, ESTIMATE, FREQUENCY OF MAINTENANCE: N/A I (we) the undersigned owner(s) grant permission to Brazos County the ability to access the above mentioned private property for roadway maintenance purposes. Owner's Signature: Date: L1' / R. Alan Munger, P. County Engineer Ri v� g IVE / '. Salvato of Way Agent BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPARTMENT: Road & Bridge MEETING DATE: October 23, 2012 SUBJECT: Utility Permit — Verizon Communications Consider and take action on the Verizon Communications utility permit to construct 50' road bore located on Lightsey Lane. This project will also bury service drop within the right -of -way to provide service to customer. Site is located in Precinct 4. REQ M UIREENTS • No work will be permitted between front slope and /or back slope • No work shall be done within 3' of driveway culverts measured from outside culvert walls • All installation(s) shall be constructed in designated utility easements, if applicable. If no utility easement exists, the installation(s) shall be 1) within 24 of and parallel to the right -of -way line and /or, 2) in the case of a road bore, perpendicular to the right -of -way line • If clearing of brush, trees and other obstruction is necessary, it shall be the Applicant's responsibility to do so and to remove all cleared brush, trees etc. from county right -of -way • All disturbed areas shall be compacted in 8" lifts to 90% density ASTM -Test Method No. D -698; test shall be conducted by an independent geotechnical testing firm; copies of all test results shall be furnished to the office of the Brazos County Engineer • All disturbed areas will be seeded after completion of grading • Construction shall be in strict conformance to the latest Texas Manual of Uniform Traffic Control Devices for Streets and Highways, published by the Texas Department of Transportation, and all other State and Federal laws governing utility construction • All underground utilities shall be place at least thirty-six (360 below ditch flow line • Notification 48 hours prior to beginning work to meet with inspector from Brazos County at project site • Utility will be install in accordance with the Brazos County Roadway Safety and Road Preservation Standards SUBMITTED BY: APPROVED BY: . Salvato Irma Cauley Jo Right S Way Agent Commissioner Precin t 4 This request is APPRO ENIED ❑ by Commissioners' Court Duane Peters, County Judge 0 Z DATE: vor VERIZON COMMUNICATION Notice of Line Installation October 16, 2012 To The Commissioner's Court of Brazos County ATTENTION COUNTY JUDGE: Formal notice is hereby given that VERIZON COMMUNICATIONS will construct a communication line within the right -of -way of a County Road in Brazos, County, Texas as follows: Beginning at a point approximately 1785' southeast of the junction of FM 60 and Lightsey Lane, Verizon will bury a service drop line northwest at 3' within the west right of way of Lightsey Land for 40'. Then a 2" bore will be made northeast across Lightsey Lane. The location and description of this line and associated appurtenances is more fully shown by two (2) copies of drawings attached to this notice. The line will be constructed and maintained on the County Road right -of -way in accordance with the Brazos County Roadway Safety and Road Preservation Standards and governing laws. Notwithstanding any other provision contained herein,. it is expressly understood that the tender of this notice by the Verizon Southwest Incorporated does not constitute a waiver, surrender, abandonment or impairment of any property rights, franchise, easement, license, authority, permission, privilege or right now granted by law. or may be granted in the future and any provision or provisions so construed shall be-null and void. Construction of this line will begin on or after October 25, 2012 VERIZON COMMUNICATIONS b mda_ U , Brenda Vajdak Supervisor - Network Engineer 301 Industrial Blvd. Bryan, TX 77803 I V 0 1 ! : . 5413- 9P012DB BRAZOSCOUNTY PROCEDURES TO BE FOLLOWED FOR ACTIVITY IN, UNDER, ACROSS OR ALONG BRAZOS COUNTY ROADS, STREETS, HIGHWAYS Anyone proposing to conduct activity in a Brazos County Right of Way (in, under, across, or along), shall apply for a permit. Such activity, including but not limited to laying, constructing, maintaining, and/or repairing cable, conduit, pole lines, gas lines, or any other utility, shall apply for a permit. To make application for a permit, the following must be submitted: 1.. Complete application form (attached hereto); 2. Attach a Vicinity Map or Key Map page; and 3. Provide detailed construction drawings indicating the scope of work and compliance with the attached Brazos County Design Standards and Safety Precaution Requirements for Work Conducted in Brazos Rights of Way. The completed application and all of its appurtenances shall not contain any false information nor conceal any material facts. Only after obtaining the Right of Way. Permit can construction begin. Early start on any construction, other than emergency situations, will not be considered. Permitting may take up to two weeks. A separate application must be filed for each work site. Written notices are required: 1.24 hours in advance of construction start up; 2. If an emergency existed, 24 hours notice after construction started; and 3. Notification that construction is complete and ready for County to inspect to ensure right of way is returned back to original condition. Provide Notice to: Joe Salvato Phone Number (979) 822 -2127 ext. 3033 Brazos County Engineer's Office 2617 Highway 21 West Bryan, Texas 77803 e -mail - JSalvato @brazoscountytx.gov Failure 10 obtain n perrrrit rnriUor notify the County Engineer's Office within 24 Irours of beginning construction sliau constitute grounds for job shutdown. G NOTIFICATION OF PROPOSED INSTALLATION AND /OR REPAIRS Or TELEPHONE FACILITIES AND DESIGNATING PLACEMENT OF UTILITY IN COUNTY RIGHT OF WAY TO: THE COUNTY ENGINEER OF DRAWS COUNTY, TEXAS �OGI /�1 L Comes now V F r IZC�'1 h/eS 1 (company name:], hereinafter referred to as "Company" a (state] Corporation, with authority to transact business in Texas, acting by and through its duly authorized representative, and hereby notifies the County Engineer of its intent to lay, construct, maintnin, repair and /or operate a telephone facility under, over, across and /or along certain Counly Roads as shown on drawings s diagrams attached hereto and said location described as follows: �c��►til3it?n al a ort�f n roXinlcte�y I705�som /�easf o n Ae jvvc��evr L� R 6Nr Q Servielf OtT G � �� ? � `]. VNY "i.2GC�l W� i t t' 0 aric� ��� sF y , // / y n (. e V7�O Kle OIL! `9 /Sc ?• TUr 1 O nUY. ? Q� y1hT11i�i1 �f'lE' Wr?� ( Y l �i !/ pr',{�IEGSI ACrGSs ,� / /?765e/ Gr ✓'� T hen o � 6arE W'�/ �e Yy1GG�e ✓I �� The location and description of tile proposed installation and appurtenances must be fully shown on detailed drawings attached to this Notification. The Company shall commence actual construction/work in good faith within 60 days from the date of said permit and shall complete said construction /work within 36 working days. (COMPANY MUS "r TILL IN). If such construction is not begun by the 60th day, Company will be required to, provide anew notice. Company declares that prior to filing this application,. it has ascertained the location of all existing utilities, both aerial and underground, and the filing of this application is prima facie evidence that the proposed installation will not conflict with any existing utility. A copy of this notice shall, be kept at the job site any time work is being performed. .In the event of deviation from this notice, the Brazos County Engineer's Office or its designated representative will be notified as soon as practicable. Approval of County Engineer's Office may take as long as two weeks after complete application is received. Vol Failure to notify the County Engineer's Office within 24 hours of beginning construction shall constitute .grounds for job shutdown. By signing below, I certify ihat,l am authorized to represent the Company listed below, and that the Company agrees to. the conditions/provisions included in this notification. V�tZf,, Company Name �brn - ,ar,— By: Signature Title Address x; Phone Number Email b r end c. e ✓(�)'dc & vu i uA c�r� I VO � -- -- - -'- F n.t.' - . rv�;'�•w•• - ^vim •;e' -. ••r:.: � . :•fi • ACCEPTANCE OF NOTIFICATION Brazos County offers no objection to the proposed location of the utility in the County right' of way as shown by accompanying drawings and notice dated I except as noted below: (Month/Day /Year) EXCEPTIONS: / Brazos. County Engineer Vo! nq, 119 VERIZON 9TS AREA STATE TX NOTE AREA DIVISION: SOUTHWEST I EXCH.: 5416 IREM. CD.i 004 W.C.: 8460 IWO NO.: RECORDS ICONTROL .NUMBER: K LOVOLTS N' TITLES PERMIT -CNTY NOTIFICATION TAX DST.: TWP: RNG.: SEC.:, SAL: r v WT.usE� IBUR.Jia DATE: 10/9/2012 REV. DATE: Isc ALE: 1 :50.00' ORWN . ENG APRVO PRINT EXPOSED ..�.:. COLLEGE MAIN FILE WP2 RVW 1 OF I `cilddn \8460 \RECORDS \wp2.dgn 10/9/2012'11:23:17 AM / �...... U U �. Google Maps Google fme Dept Sk 5416 WC# 8460 BORE AND PLACE DROP 02012 Google - Map data 02012 Google Page I of I Vol Pq http://maps.google.com/maps?hl=en&ie=UTF8&11=30.573494,-96.393099&spn=0.011842,0.013196&t=... 10/9/2012 BRAZOS COUNTY ROADWAY SAFETY AND ROAD PRESERVATION STANDARDS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY A. General Requirements I. Adequate drainage shall be maintained in ditches at all times. 2. Permittee will use best management practices ( "BMP ") (EPA and TCF,Q both provide lists of examples of MIN) to minimize erosion and sedimentation resulting from the proposed installation. 3. The per,nittee shall take precautions to avoid damage to properly. All County Right of Way and property shall be restored to its original condition, as for as practical, in the opinion of the County Engineer or appointed representative. 4. The construction and maintenance of such utility shall not interfere with the property or rights of a prior Occupant. 5. Permittee shall not interfere with other utilities located in the right of way. In the event damages occur, permittee will be liable to the County or other utilities running through the right of way. 6. County Engineer shall determine whether or not permittee's plans shall inconvenience the public. If it is detennined that inconvenience to the public exists, then the County Engineer will decide whether such project will be allowed or if an alternative exists so as not to inconvenience the public. B. Safety Requirements 1. Proper traffic control measures must be put in place prior to beginning work and remain in place during the duration of the job. All traffic control measures must follow the Texas Manual of Uniform Traffic Control Devices ( TMUTCD). See Traffic Control Requirements below. 2. During construction, all safety regulations of the Texas Department of Transportation shall be observed. 3. Permittee must take such precautions and measures, including placing and displaying safety devices, as may be necessary, in order to safely conduct the public through the project area. Company shall provide flagmen, signs, signals or devices necessary to provide complete safety to the public. 4. Adequate provisions must be made to cause minimum inconveniences to traffic and adjacent property owners. 5. No cable, conduit and /or pole line shall be laid, constructed, maintained and /or repaired so as to constitute a danger or hazard of any kind to persons or vehicles using such road. Any poles placed in the Right of Way for future installation shall be placed at file back of the Right of Way. Exceptions may be approved by the County Engineer. C. Traffic Control Plan t. A (raffle control plan, pursuant to the TMUTCD or Engineered Traffic Control Plan must be provided for the following: a. Any construction (i.e. pit, excavation, hole) left open over night, requires s pecific nighttime traffic control measures pursuant to the TMUTCD; b. If construction is within ten (10) feet of tl►e roadway; or c. Any work performed in the road right -of -way; Vol 2. Plan must be attached to the permit and kept at the job site any time work is being performed. 3. Plan must set forth the time of completion for the job. D. Design Stanelards 1. All overhead installations shall conform to clearance standards of the Texas Department of Transportation and the pole be placed in the designated area for power specified as set forth in the Texas Utilities Code, Section 181.045. 2. All pole installation (including lighting) shall be placed at the backside of the Right of Way to ensure safety to the public. Any pole placed in violation of this requirement will be required to be moved to the appropriate location at the company's expense. Exceptions may be approved by the County Engineer. 3. All underground installations shall (these are minimum depths — utility may place deeper): a. be placed at a mininnun depth of forty -eight (48) inches below the top of the pavement; b. be at least thirty -six (36) inches below ditch flow line when installation is within the area measured from top of bank to lop of bank; c. be at least forty -eight (48) inches helow ditch flow line if low pressure gas or petroleum lines. For high pressure gas and petroleum lines, see High Pressure Pipelines requirements listed below; d. not be closer than ten (10) feet from the edge of pavement. Exceptions may apply in rights of way of less than 60'. 4. Water Lines: All water lines must be a mininnun 36- inches below the ditch flow line and cased. Waterlines shall be cased if crossing under the roadway. Utilities in all new developments that have 60 feet or greater of right of way shall be installed within designated locations based upon the type of utility. The locations shall be as follows: (measured from back of right -of -way). Power — 0 -2 feet, nominally P Phone -2 -4 feel, nominally 3' Gas — 4 -6 feet, nominally 5' Cable — 6 -8 feet, nominally 7' 6. Utilities with less than 60 feet right -of -way in all new developments shall install the utility in a similar manner as referenced in No. 3 above, however, the County Engineer or its designated representative will provide final approval of each utility location. 7. The length of any trench to be opened in advance of the pipe, conduit or ducts may not be longer than 400' if left open over night or unattended. 8. Crossings under a county road shall: a. be bored or jacked. ABSOLUTELY NO OPEN CUTS WITHIN COUNTY ROAD PAVEMENT; b. be pressure grouted for the full length of the crossing if the annular space between pipe and casing and soil exceeds one (1) inch. Brazos County must be given 24 hours notice of pressure grouting operations and have the opportunity to have an inspector on site to observe pressure grouting operations; c. '1:.cDOT Standard Specification Item 476 shall be followed for all boring, jacking, tunneling and joints. 9. Dore Pits a. no pits shall remain open longer than 2 days; CCj_ b. all pits shall have proper traffic control measures in place. See Traffic Control Plan listed above, c. pits shall NOT be located within ten (10) feet from the edge of pavement without prior approval from the County Engineer or his representative; d. when pits are to remain open for more than 8 hours, due diligence will be used in protecting the spoil pile to prevent drainage problems; e. based upon soil conditions, the County Engineer or his representative may iequire shoring to protect pavement integrity; f. based upon soil conditions, the County Engineer or his representative may require pits be placed further front the edge of road, 10. Any installation within ten (10) feet of edge of pavement shall meet the following: a. location must be approved by the County Engineer or his representative b. backtilled with cement stabilized material, e. based upon soil conditions, the County Engineer or his representative may require shoring to protect pavement integrity. d. All excess water and mud stall be removed from the bench prior to backfilling. Any backfill placed during a rainy period or at other times where excess water cannot be prevented front entering the trench will be considered TEMPORARY and shall be replaced with PERMANENT cement stabilized material as soon as weather permits; e. All disturbed base and pavement materials shall be removed and restored to the satisfaction of the County Engineer or his representatives. f. No side or lateral tamping to till voids under the base and pavement materials is allowed. 1 I . Company must be careful to not jeopardize the slope or integrity of the shoulder of the road. In the event Company damages the slope, shoulder or any other portion of the right -of -way, Company will be responsible for repairing the damage and replacing the right -of -way to the condition it was prior to commencing construction. 12. Operation of construction and /or maintenance equipment on the traveled surface of any improved County road will not be permitted, except in an instance whereby the laying, construction, maintenance and/or repair of cables, conduits and /or pole lines cannot be accomplished by any other method and in this event all such equipment shall be of the rubber tire variety. Appropriate traffic control shall be provided meeting TMUTCD requirements. 13. In the event said construction and/or maintenance and /or repair requires Company to remove, cut or jeopardize any section of the road (asphalt, cement, road base, etc), Company will be required to provide a performance bond or letter of credit securing necessary repairs. Said bond amount will be determined by the County Engineer. 14. The applicant shall submit a letter of "No Objection" from (lie Army Corps of Engineers for all designated wetlands and environmentally sensitive lands. E Emergency rpork 1, In the event Company is required to perform emergency services, that requires excavation in n County Right of Way, and unable to notify the County Engineer prior to conducting emergency repairs, Company shall notify County Engineer within 24 hours of beginning construction/repairs. This will allow the County Engineer and Road & Bridge Office an opportunity to inspect the site to ensure the integrity of the County Right of Way and traffic safety controls used. V06 q . r F. Repairs to evisling fncilllles 1. Maintenance and /or repair to existing cables, conduits, and /or pole lines which require disturbance of the soil, shall not be performed until plans describing such maintenance and /or repair have been approved by the County Engineer or designated representative and a permit has been obtained. C. Relocation of utilities. I . When and if the County Engineer determines that it is necessary for the construction, repair, improvement, alteration or relocation of all or any portion of said road, any or all poles, wires, pipes, cables or other facilities and appurtenances authorized hereunder, shall be removed from said road, or reset or relocated thereon, as required by the County Engineer within a reasonable time as determined by the County Engineer and Utility Company, and of the expense of the Utility Company. H High Pressure Pipepaes 1. All utility Permits for high pressure pipelines (generally 60 PSi or greater), whether pertaining to controlled access or non- controlled access installations, should contain the following additional information in the description of the permit. - diameter -wall thickness - material specification - minimum yield strength - maximum Operation pressure of the pipeline 2. With the exception of the maximum operation pressure of the pipeline, this information is to be supplied for both the carrier pipe and the casing. 3. Assurance must also be given that the installation material and design meet the minimum Federal Safety Standards for Liquid and Gas Pipe Lines. Assurance must be provided on company letterhead and signed by an authorized representative of the company. 4. Petroleum Pipelines: Depth Type of Pipeline (below deepest ditcli grade) Special Requirements Encased Pipe Less than 10' Must be covered with concrete pad at least 36'deep Encased Pipe Greater than 10' No concrete pad required Non -Cased Pipe Less than 10' Must be covered with concrete pad at least 48 "deep Non -Cased Pipe Greater than 10' No concrete pad required The Concrete pad shall be minimum of 3" thick and widtli shall be pipe diameter plus 18" minimum. 5. Under no circumstances will a pipeline be installed parallel to a County Road within the Right -of- Way. Transmission lines have been determined to be petroleum pipelines (which includes natural gas lines) and shall not be parallel to a County Road. 6. Natural Gas Distribution is it line that serves the final customer. I FY 2012 CHAPTER 59 ASSET FORFEITURE REPORT BY LAW ENFORCEMENT AGENCY Agency Name: Reporting Period: Brazos County Pct 1 Constable (local fiscal 'year) Name of Agency example: Head (Chief, Sheriff etc.) (Printed) Jeff Reeves, Acting Agency Head Agency Mailing Address: 12845 FM 2154' Ste 140 College Station, Texas 77845 Phone Number: 979 -695 -0030 County: Brazos Email Address: This should be a permanent agency jreeves @brazoscountytx.gov email address NOTE: PLEASE ROUND ALL DOLLAR FIGURES TO NEAREST WHOLE DOLLAR 9/1/2011 to .8/31/12 01/01/12 to 12)31/12, 09101 /11 to 08/31/12 etc. I. SEIZED FUNDS • (Funds that have been seized, but have not yet been awarded to your ogency.by the judidal'system). A) Beginning Balance: Instructions: Include total amount ofseized funds.on band (in your agency''s possession) at beginning of reporting period. Include funds that may have beta forfeited but ba've not been transferred to your agency's forfeiture account Do not include funds that are in an -0- account held by another agency, e.g., the District Attorney's account S B) Ending Balance: Instructions: Include total amount of seized funds on band (in your agency's possession) at end of reporting period. Do not include funds that. are in an account held by another -0- agency, e.g. the District Attorney's account $ U. FORFEITED-FUNDS (Funds.awarded to your agency by the judicial system) A) Beginning Balance: Instructions: Include total•amount of forfeited funds that have been forfeited to your agency and are on hand (in your agency's account or in your agency's possession) at the beginning of the reporting period including interest Do not include funds that have been $ 3,084 forfeited but not yet received by your agency. B) Ending Balance:, Instructions: Include total amount of forfeited funds that•bave.been forfeited to your agency and are on hand (in your agency's account or in your agency's possession) at the end of the reporting period including interest. Do not include funds that have been forfeited but not yet received by your agency. $ 3,096 Ill. SEIZURES DURING REPORTING PERIOD Form mean tll] Pat` t Vol E A) Funds: Instructions: include only those seizures which occurred during the reporting period, and where the seizure affidavit required by Article 59.03 is sworn• to by a peace officer employed by your agency. (e.g. seizing officer's. affidavit). 1) Amount seized and retained in your agency's custody: S -0- 2) Amount•seized and transferred to the District Attorney pending forfeiture: $ - B) Property: Instructions: List the number of itcros seized for the following categories. Include only those seizures where a seizure is made by a peace officer employed by your agency. Please note this should be a number not,s currency amount FORFEITED TO Example 4 cars seized, 3 cars SEIZED AGENCY forfeited. 1) MOTOR VEHICLES (Include cars, motorcycles, tractor trailers, etc.) 2)' REAL PROPERTY (Count each pared scizad as one item) 3) COMPUTERS (Include computer and attached system components; such as printers and trionitnra {a8 one item) 4) FIREARMS (Include only firearms seized for forfeiture under Chapter 59. Do not include weapons disposed under Chapter IS J 5) Other p - Description: 6) Other Property -Description: 7) Other Property - Description: Or, FORFEITED FUNDS RECEIVED DURING REPORTING PERIOD - AmountForfeited to and Received byReporting Agency (Including Interest) During Reporting Period: Instructions: Do not include amounts forfeited but not yet receivedby your agency; interest refers to the amount earned prior to forfeiture and distributed as part of the S 0 judgment of forfeiture. V. FORFEITED PROPERTY RECEIVED FROM ANOTHER AGENCY Instructions: Enter the total number of items transferred to your agency, where the forfeiture judgment awarded ownership of the property to another agency prior to the transfer. A) Motor Vehicles (the number of vehicles, not a currency amount): B) Real Property (the ouritber of separate parcels of property, not a currency amount): Q Computers (the number of computers, not a currency amount): D) Firearms (the number of firearms, not a currency amount): Other (the number of items, not a currency amount): VI„ FORFEITED PROPERTY TRANSFERRED OR LOANED TO ANOTHER AGENCY Instructions: Enter the total number of items transferred or loaned from your agency where the forfeiture udgment awarded ownership of the property to your agency prior to the transfer. Farm date 0111V12 Vol prae 2 Mm— Vehicles (the number of vehicles, not a curreoc amount): C) D) E) Real Property (the number of separate parcels of property, not a currency --t' Computers (the number of computers, not a currency amount): ;:;—rrns I t number of fir earms, not a currency amount): nrher (the number of items, not a currency amount)_ VU EXPENDITURES expenditures SOLELY for law Instructions: This category is for Chapter 59 made pursuant to your general enforcement purposes . not for expenditures budget. List the total amount expended for each of the following categories. If proceeds are expended for a category not listed, state the amount and nature of the ..enditure under the Other category. A) SALARIES 1, Increase of Salary, Expense, or Allowance for Employees (Salary Supplements): S 2. Salary Budgeted Salety From Forfeited Funds: S 3. Number of Employees Paid Using Forfeiture Funds: TnTAL SALARIES PAID OUT OF CHAPTER 59 FUNDS: n. nvTATIME 2. For Employees Budgeted Solely out of Forfeiture Funds: 3. Number of Employees Paid Using Forfeiture Funds: TOTAL OVERTIME PAID OUT OF CHAPTER 59 FUNDS: C) EQUIPMENT 1, Vehicles: 2. Computers: 3. Firearms, Vests, Personal Equipment: 4. Furniture: 5. Software: 6. Maintenance Costs: 7. Uniforms: g. K9 Related Costs: 9, Other (Provide Detail on Additional Shut): TOTAL EQUIPMENT PURCHAS WITH C HAPTER 59 FUNDS: Form d„c 01/18/12 S -0- S -0- S -0- Fge3 1 S S S a S S a S S t G R, ro D) SUPPLIES 1. O[£ce Supplies: S 2. Cellular Air Time : S 3, Internet: S 4. Other (Provide Detail on Additional Sheet).: S TOTAL SUPPLIES' PURCHASED WITH CHAPTER 59 FUNDS: S -0- E) TRAVEL 1. In State Travel a) Transportation: S b) Meals & Lodging:. $ C) Mileage: S d) Incidental Expenses (Any other travel expense not included on a, b, or c above): S Total In State Travel S 2. Out of State Travel a) Transportation: $ b) Meals & Lodging: S C) Mileage: S d) Incidental Expenses (Any other travel expense not included on a,.b, or c above): S Total Out of State Travel S TOTAL TRAVEL PAID OUT OF. CHAPTER 59 FUNDS: TRAINING 1. Pees (Coafereoces, Seminars): S 2. Materials (Books, CDs, Videos, etc.): $ 3. Other (Provide Detail on Additional Sheet): S TOTAL TRAINING PAID OUT OF CHAPTER 59 FUNDS $ -0 G) INVESTIGATIVE COSTS 1. Informant Costs: S S 2. Buy Money. 3. Lab Expenses: $ Fm dtie01 /11112 Pge4 A nu (Prnvide Detail on Additional 1• "4. 1 . . 1 „ � Via,,, , •c':. TOTAL INVESTIGATIVE COSTS PAID OUT OF CHAPTER.59 FUNDS: H) TOTAL PREVENTION /TREATMENT PROGRAMS /FINANCIAL s CCICTANCE 1. S S =0- 1. Total prcventi on/Treatment Programs (pursuant to 59.06 (h), 0), (j): 2. Total Financial Assistance (pursuant to Articles 59.06 (n) and (o)): TOTAL PREVENTION/TREATMENT PROGRAM SWINANCIAL $ -0- ASSISTANCE (pursuant to Articles 59:06 (h), (1), Q), (n), (o)): I) FACILITY COSTS S 1. Building Purchase: ' S 2. Lease Payments: S 3. Remodeling: S 4. Maintenance Costs: S 5. Utilities: 6. Other (Provide Detail.on Additional Sheet): S TOTAL FACILITY COSTS PAID OUT OF CHAPTER 59 FUNDS S - •0 - n MISCELLANEOUS FEES S 1. Court Costs: S' 2.. Filing Fees: S 3. Insurance: S 4. Witness Fees: 5. Audit Costs and Fees: 6. S Other (Provide Detail on Additional' Sheet): TOTAL MISCELLANEOUS FEES PAID OUT OF CHAPTER 59 FUNDS: TO OR S HARED WITH COOPERATIN AGENCY: S - IQ PAID L) TOTAL OTHER PAID OUT OF CHAPTER 59 FUNDS (provide detailed ' S -0- descriptions on additional sheets) and attach to this report): EXPENDITURES: From W.01 /16112 P.S. 5 NOTE: If you are governed by a Commissioners Court or a City Council, BOTH CERTIFICATIONS MUST BE COMPLETED. Otherwise, please complete the Agency Head Certification. CERTIFICATION I swear or affirm that the Commissioners Court or City Council has conducted the audit required by Article 59.06 of the Code of Criminal Procedure, unless after due inquiry, it has been determined that no accounts, funds or other property pursuant to Chapter 59 of the Code of Criminal Procedure are being held or have been transacted in the relevant fiscal year by the agency for which this report is being completed, and that upon diligent inspection of all relevant documents and supporting materials, 1 believe that this asset forfeiture report is true and correct and contains all of the required information. COUNTY JUDGE, MAYOR or CITY MANAGER D (Printed Name): ua eters, my Judge SIGNATURE: k- 1 DATE: AGENCY BEAD CERTIFICATION I swear or affirm, under penalty of perjury, that I have accounted for the seizure, forfeiture, receipt, and specific expenditure of all proceeds and property subject to Chapter 59 of the Code of Criminal Procedure, and that upon diligent inspection of all relevant documents and supporting materials, this asset forfeiture report is true and correct and contains all information required by Article 59.06 of the Code of Criminal Procedure. I further swear or affirm that all expenditures reported herein were lawful and proper, and made in accordance with Texas law. AGENCY HEAD (Printed Name): SIGNATURE: DATE: Jeff Reeves, Acting Agency Head RETURN COMPLETED FORM TO: Office of the Attorney General Criminal Prosecutions Division P.O. Box 12548 Austin, TX 78711-2548 Attn: Kent Richardson (512)936 -1348 kent.richardson(n ) oag.state.tx.us WE CANNOT ACCEPT FAXED OR EMAILED COPIES. PLEASE MAIL THE SIGNED, ORIGINAL DOCUMENT TO OUR OFFICE AT THE ADDRESS ABOVE. r.gc 6 Fam aau 01 /It/12 e FY 2012 CHAPTER 59 ASSET FORFEITURE REPORT BY LAW ENFORCEMENT AGENCY Agency Name: Reporting Period: Brazos County Pct 2 Constable (local bscal year) Name of Agency example: Head (Chief, Sberiff etc.) (Printed) Donald Lampo, C Agency Mailing Address: 200 South Texas Ave, Ste 151 B Texas 77 803 Phone Number. 979 -4477 County: Brazos Email Address: This should be a permanent agency d ® braz o seount y tx . go v email address NOTE: PLEASE ROUND ALL DOLLAR FIGURES TO NEAREST WHOLE DOLLAR. I, SEIZED FUNDS (Foods that have been seized, but have not yet been awarded to your agency by the judicial system) 09/0 1/12 to 08/31/12 01/01/12 to 12/31/12, 09/01/11 to 08/31/12 etc. A) Beginning Balance: Instructions: Include total amount of seized funds on hand (in your agency's possession) at beginning of reporting period. Include funds that may have been forfeited but have not been transferred to your agency's forfeiture account Do not include funds that arc in an account held by another agency, e.g., the District Attorney's account $ B) Ending Balance: Instructions: Include total amount of seized funds on hand (in your agency's possession) at end of reporting period. Do not include funds that arc is an account held by another $ -0- neency, e.g. the District Attorney's account II, FORFEITED FUNDS (Funds award to you al by the judicial system) A) Beginning Balance: Instructions: Include total amount of forfeited funds that have been forfeited to your agency and are on hand (in your agency's account or in your agency's possession) at the beginning of the reporting period including interest Do not include funds that have been forfeited but not vet received by your agency. S 776 B) Ending Balance: Instructions: Include total amount of forfeited fiords that have been forfeited to your agency and are on hand (in your agency's account or in your agency's possession) at the end of the reporting period including interest Do not include funds that have been $ 1215 forfeited but not yet received by your agency. Ill. SEIZURES DURING REPO PE RIOD Fong W, al /1V12 E 01 • Pgel r;• - 7 A) Funds: Instructions: include only those seizures which occurred during the reporting period and where tbe. seizure affidavit required by Article 59.03 is sworn to by a peace officer employed by your agency. (mg. seizing officer's affidavit). -0- 1) Amount seized and retained in your agency's custody: $ 21 Amount seized and transferred to the District Attorney pending forfeiture: $ 568 B) Property: Instructions: List the number of items seized for the following categories: Include only those seizures where a seizure is made by a peace officer employed by your agency. Please note - this should be a number.not a currency amount. Esample 4 cars seized, 3 cars SEIZED forfeited. 1) MOTOR VEHICLES (Include cars, motorcycles, tractor trailers, etc.) 2) REAL PROPERTY (Corot each parcel seized as one item) 3) COMPUTERS (Include computer and attached systern components, such as printers and monitors,. as one item) q) FIREARMS (Include only firearms seized for forfeiture under Chapter 59. Do not include 2 weapons disposed under Chapter 1 B.) 5) Other Property =Description' Monitor /tv 2 ti) Other Property' - Description: Carneria - 7) Other Property -Description: FORFEITED F R ECEIVED DURING REPORTIN PERIOD FORFEITED,TO AGENCY Amount Forfeited to and Received by Reporting A gency (Including Intucst) During Reporting Period: Instructions:. Do not include amounts forfeited but not yet received by your agency; interest refers to the amount earned prior to forfciture.and distributed as part of the $ 435 judgment of forfeiture. V. FORFEITED PROPERTY RECEIVED FROM ANOTHER AGENCY Instructions: Enter the total number of items transferred to your agency where the forfeiture judgment awarded ownership of the property to another ageocy prior to the transfer. A) Motor Vehicles (the number of ve hicles, no t a cu rrency amount): not a c amount): C) Computers (the number of computers, not a currency amount): D) Firearms (the number of firearm, not a•currency amount): E) Other (the number of items, not a currency amount): VI. FORFEITED PROPERTY TRANSFERRED OR LOANED TO ANOTHER AGENCY Instructions: Enter the total number of items transferred or loaned from your. agency where the forfeiture judgment awarded ownership of the property to your agency prior to the transfer. B) Real Property (the number of separate Fm datea1/18/12 Np 2 . �m l •v : •lyen..yh•ri.'. . .i) Motor Vehicles (the number of vehicles, not a currency amount): v Real Property (the number of separate parcels of property, not a currency �. Cm!_ters (the number of computers, not a cu rrency am ount): c:..s..r,. r the number of firearms, Dot a currency E) Ot (the number o f items; not a VII• EXPENDITURES Instructions: This category is for Chapter 59 expenditures SOLELY fo c enforcement purposes -' not for expenditures made pursuant toy ge budget. List the total amount expended for each of.the following categories. If proceeds arc expended for a category not listed, state the amount and nature of the, expenditure under the Other category. A) SALARIES 1.. Increase 'of Salary, Expense, or Allowance for Employees (Salary Suppleineuts): S 2. ENumbcr udgeted :Solely From'Forfeited Funds: S 3. of Employ ees Paid Using Forfeiture Funds: •rnTAT. SALARIES: PAID "OUT OF CHAPTER 59 FUNDS: na/cn77MR� $ -0- r c,.. Rmnlnvees Budgeted by Governing Body: q c...l:mnlnvees Budgeted Solely out of Forfeiture Fu nds: z v-1 -ter of Emnlovecs Paid Using Forfeiture F unds: TOTAL OVERTIME PAID OUT'OF CHAPTER 59 FUNDS: C) EQUIPMENT I. Vehicles: 2. Computers: 3. Firearms, Vests, Personal Equipment: 4. Furniture: 5. Software: 6. Maintenance Costs: 7. Uniforms: B. K9 Related Costs: 9. Other (Provide Detail oo Additional Sheet): TOTAL EQUIPMENT PURC WITH CHAPTER 59 FUNDS: Form d.t. O Vltri2 f S S. -0- S -0- r.p s 'rw- aii4:.el�H�;fi �. t�:"�/:,�'•'..._... .. .. '.v: • e - D) SUPPLIES S" 1. Office Supplies: $ 2. Cellular Ali Time: $ 3. Internet: $ 4. Other (Provide Detail on Additional Sbeet), : $ TOTAL SUPPLIES PURCHASED WITH - CHAPTER. 59 FUNDS: E) TRAVEL 1. In State Tr avel a) Transportation: b) Meals & Lodging: C) Mileage: d) Incidental Expenses (Any otber travel: expense not included on a, b, of c above): Total In State Travel $ S" $ S r 2. Out of State Travel a) Transportation: $ b) Meals & Lodging: $ C) M ileage: $ d) I nciden ta l Ex (Any other travel expe not included on a, b, or c above): '` $ To tal O ut of St ate - Travel I $ TOTAL TRA PAI O U T O CH A PT ER 5 FUNDS: F) T $ -O- $ -0- 1. Fe (C Sgminais): 2. Materials (B ooks, CDs, Videos, etc.): 3. O t he r (Provide Detail on Additional Sbeet): TOTAL TRAINING PAID'OUT OF CHAPTER 59 FUNDS S $ $ —0— $ G) I NVE S TIGATI V E COSTS' 1. Informant Costs: $ 2. Buy Money: $ 3. Lab Expenses: $ Fmm dne 01/18112 a F.p 4 r . a .: q Other (Provide Detail on Additional Shat) IS TOTAL INVESTIGATIVE COSTS PAID OUT OF CHAPTER 59 FUND& H) TOTAL PREVENTION/TRE'ATMENT PROGRAMS /FINANCIAL A- MWANCE S, -0- 1'. T Preventiow Program (p urs u ant to 59.06 (h), 0) (I) Total Financial Assistance (pursuant to Articles 59.06 ( n) and (o)): ■ a FACILITY COSTS a 1. Building Purchase: S 2. Lease Payments: S 3. Remodeling: S 4. Maintenance Costs: S 5. Utilities: 6. Other (Provide Detail on Additional Sheet): S TOTAL FACILITY COSTS PAID OUT OF CHAPTER 59 FUNDS: • S -0- n MiRCELLANEOUSFEES I _ S 1. Court Costs: S 2. Filing Fees: S' 3. Insurance: S 4. Witness Fees: y 5. Audit Costs and Fees: 6. Other (Provide Detail an Additional Sheet): S TOTAL MISCELLANEOUS FEES PAID OUT OF CHAPTER 59 FUNDS: S -0- I -0- K) PAID TO OR SHARED WITH COOPERATING AGENCY' S I,) TOTAL OTHER PAID OUT OF CHAPTER 59 FUNDS (provide detailed $ descriptions on additional sheet(s) and attach to thls report):' M) TOTAL EXPENDITURES: S -0- Form dne 0) /) V I2 P.S. 5 TOTAL PREVENTIONFItcn:AIMM111 S S -0= ASSISTANCE (pursuant to Articles 59.06 (b), ( Cj)+ ( _ S 1. Court Costs: S 2. Filing Fees: S' 3. Insurance: S 4. Witness Fees: y 5. Audit Costs and Fees: 6. Other (Provide Detail an Additional Sheet): S TOTAL MISCELLANEOUS FEES PAID OUT OF CHAPTER 59 FUNDS: S -0- I -0- K) PAID TO OR SHARED WITH COOPERATING AGENCY' S I,) TOTAL OTHER PAID OUT OF CHAPTER 59 FUNDS (provide detailed $ descriptions on additional sheet(s) and attach to thls report):' M) TOTAL EXPENDITURES: S -0- Form dne 0) /) V I2 P.S. 5 Form dne 0) /) V I2 P.S. 5 NOTE: If you are governed by a Commissioners Court or a City Council, BOTH CERTIFICATIONS MUST BE COMPLETED. Otherwise, please complete the Agency Head Certification. CERTIFICATION 1 swear or affirm that the Commissioners Court or City Council has conducted the audit required by Article 59.06 of the Code of Criminal Procedure, unless after due inquiry, it has been determined that no accounts, funds or other property pursuant to Chapter 59 of the Code of Criminal Procedure are being held or have been transacted in the relevant fiscal year by the agency for which this report is being completed, and that upon diligent inspection of all relevant documents and supporting materials, 1 believe that this asset forfeiture report is true and correct and contains all of the required information. COUNTY JUDGE, MAYOR or CITY MANAGER (Printed Name): Duane Peters, Cou Judge SIGNATURE:_•• DATE: 10 C -1 0 AGENCY HEAD CERTIFICATION I swear or affirm, under penalty of perjury, that I have accounted for the seizure, forfeiture, receipt, and specific expenditure of all proceeds and property subject to Chapter 59 oftbe Code of Criminal Procedure, and that upon diligent inspection ofall relevant documents and supporting materials, th is asset forfeiture report is true and correct and contains all information required by Article 59.06 of the Code of Criminal Procedure. I further swear or affirm that all expenditures reported herein were lawful and proper, and made in accordance with Texas law. AGENCY HEAD (Printed Name): Donald Lampo, Constable Pct 2 SIGNATURE: DATE: RETURN COMPLETED FORM TO: Office of the Attorney General Criminal Prosecutions Division P.O. Box 12548 Austin, TX 78711 -2548 Attn: Kent Richardson (512)936 -1348 ken t.richard son A oag.state.tx.us WE CANNOT ACCEPT FAXED OR EMAILED COPIES. PLEASE MAIL THE SIGNED, ORIGINAL DOCUMENT TO OUR OFFICE AT THE ADDRESS ABOVE. F— d.0 01/1 V11 Page 6 G� A 40 0 • - 11 Email Address: This should be a pennaneotagency rstarnes @brazoscountytx.gov email - address NOTE: PLEASE ROUND ALL DOLLAR FIGURES TO NEAREST WHOLE DOLLAR. I. SEIZED FUNDS (Funds thafbave been seized, but have not yet been awarded to your agency by the judicial system) ,FY 2012 CHAPTER 59 ASSET FORFEITURE REPORT n BY LAW ENFORCEMENT AGENCY Email Address: This should be a pennaneotagency rstarnes @brazoscountytx.gov email - address NOTE: PLEASE ROUND ALL DOLLAR FIGURES TO NEAREST WHOLE DOLLAR. I. SEIZED FUNDS (Funds thafbave been seized, but have not yet been awarded to your agency by the judicial system) 09/01/11 to 08/31/1 01 /01/12 to 12131/12, 09101/11 to 08131112 etc. A) Beginning Balance: Instructions: include total amount of seized funds on band (in your agency's possession) at begiuning of reporting period. Include funds that may have been forfeited but have not been transferred to your agency's forfeiture account. Do not include funds that arc in.an -0- account held by another,agency, c.g., the District Attorney's account S B) Ending Balance: Instructions: Include total amount of seized funds on hand (in your agency's possession) at end of repotting.petiod. Do not include. funds that are in an account held by another agency, e.g. the District Attorney's account S U. FORFEITED FUNDS (Funds awarded to your agency by, the jud sys tem) A) Beginning Balance: Instrucdons: Include total amount of forfeited funds that -have been forfeited to your agency and are on hand (in your agency's account or in your agency's possession) at the beginning of thereporting period including interest Do not include.funds that have been B) Ending Balance: Instructions: Include total amount of forfeited funds that have been forfeited to your agency and are on.band, (in your agency's account or in your agency's possession) at the end of the reporting period including interest Do not include funds that have been S 4,809 forfeited but not yet received by your agency. Ill. SEIZURES DURING REPORTING PERIOD ro a.1.01118[[2 - / 46 - r.ac t ,FY 2012 CHAPTER 59 ASSET FORFEITURE REPORT BY LAW ENFORCEMENT AGENCY Agency Name: Reporting Period: Brazos County Pot 3 Constable (Iccal5scalyear). Name of Agency example: Head (Chief, Shi (Printed) Rick Starnes, Constable Pct3 Agency Mailing Address: 1500 George Bush Drive College Station, Texas 17846 Phone Number. 979-694­1900 County: Bra zos 09/01/11 to 08/31/1 01 /01/12 to 12131/12, 09101/11 to 08131112 etc. A) Beginning Balance: Instructions: include total amount of seized funds on band (in your agency's possession) at begiuning of reporting period. Include funds that may have been forfeited but have not been transferred to your agency's forfeiture account. Do not include funds that arc in.an -0- account held by another,agency, c.g., the District Attorney's account S B) Ending Balance: Instructions: Include total amount of seized funds on hand (in your agency's possession) at end of repotting.petiod. Do not include. funds that are in an account held by another agency, e.g. the District Attorney's account S U. FORFEITED FUNDS (Funds awarded to your agency by, the jud sys tem) A) Beginning Balance: Instrucdons: Include total amount of forfeited funds that -have been forfeited to your agency and are on hand (in your agency's account or in your agency's possession) at the beginning of thereporting period including interest Do not include.funds that have been B) Ending Balance: Instructions: Include total amount of forfeited funds that have been forfeited to your agency and are on.band, (in your agency's account or in your agency's possession) at the end of the reporting period including interest Do not include funds that have been S 4,809 forfeited but not yet received by your agency. Ill. SEIZURES DURING REPORTING PERIOD ro a.1.01118[[2 - / 46 - r.ac t A) Funds:' Instruct ions: Include only those seizures which occurred during the reporting period and where the seizure affidavit required by Article 59.43 is swom to by a peace office employed by your agency. (e.g. seizing officers affidavit). t d Amount seized and retained in your agency's custody: s -o- 21 Amount seized and transferred to the District Attorney pendi f orfeiture: B) Property: Instructions: Li the number of items seized for the following categories. Include only those seizures where a seizure is made by a peace officer employed by your agency. ii) Real Property (the number of se parate parcels of pro perty, not a currency amount): c', Commuters (tbe number of computers, not a currency amount): , Please note , this should be a number not a currency amount Example-4 cars seized, 3 cars forfeited: SEIZED AGENC�D TO 1) MOTOR VEHICLES (Include cars, motorcycles, tractor trailers, etc.) 2) REAL PROPERTY (Count each parcel seized as one item) 3) COMPUTERS (include computer and attached system . componen t s , such as printers and monitors, as, one item) 4) FIREARMS (Include only firearms seized for forfeiture under Chapter 59. Do not include weapons disposed under Chapter 18.) 5) Oth rproperty-Descriptiom 6) Other Property - Description: 7) Other Property - Description:, rni FORFEITED FUNDS RECEIVED DURING REPORT PERIO Amount Forfeited to and Received by Reporting Agency (including Interest) During Reporting Period: . Instructions: Do not include amounts forfeited but not yet received by your agency; in terest refers to the amount earned prior to forfeiture and distributed as part of the S 4,800 iud¢ment of forfeiture. V. FORFEITED PROPERTY RECEIVED ANOT99R AGENCY Instructions: Enter the total number of items transferred to your agency where the forfeiture judgment awarded ownership of the property to another agency prior to the tiansfer. A] ' Motor Vehicles (the number of vehicles, not a cu rrency amount):. I S - D) Firearms (the number of firearms, not a currency amount):. E) Other (the num ber of items not a currency amount)' ` VI. FORFEITED PROPERTY' TRANSFERRED OR LOANED TO ANOTHER AGENCY Inaructions: Enter the total number of items transferred or loaned from your ageoey mbere the forfeiture judgment awarded ownership of the property to your agency prior m, the transfer. F— data 01/18111 Vo P � PW2 Form date 01/16/12: VOL r = _ Page 3 A) Motor Vehicles (the number of vehicles, not a currency amount): Real Property (the number of separate parcels of property, not a currency g) amount: C) Computers (the number.of computers, not a currency amount): D) Firearms ( the number of firearms, not a currency amount): E) Other (the number of items, not a currency amount): VA. EXPENDITURES Instructions: This category is for Chapter 59 expenditures SOLELY for law enforcement purposes - not for expenditures: made pursuant to your general for each of the following categories. if budget. List the total amount expended are expended for a.category not listed, state the amount and nature of the proceeds expenditure under the Other category: A) SALARIES ]. ]ncrease of Salary, Expense, or Allowance for Employees (Salary Supplements): S 2. Salary Budgeted Solely From Forfeited, Funds: $ 3. Number of Employees Paid Using Forfeiture Funds: 0 S - TOTAL.SALARIES PAID OUT OF CHAPTER 59 FUNDS: B) OVERTIME 1. For Employees Budgeted by Governing Body:' S 2. For Employees Budgeted Solely out of Forfeiture Funds: S 3. Number of Employies Paid Using Forfeiture Fund's: 0- S - TOTAL OVERTIME PAID OUT OF CHAPTER 59 FUNDS: C) EQUIPMENT S 1. Vehicles: S 2. Computers: 3. Firearms, Vests, Personal Equipment S 4. Fum_ iture: ' S 5: Software: 6. Maintenance Vehicle graphics. S 7. Uniforms: s 8. K9 Related Costs: S 9. Other (Provide Detail on Additional Sheet): S TOTAL EQUIPMENT PURCHASED.wITH CHAPTER 59 FUNDS: S -�- Form date 01/16/12: VOL r = _ Page 3 D) SUPPLIES I Office Supplies: 2. Cellular Air Time; 3. Internet: 4. Other (Provide Detail on Additional Sheet) S TOTAL SUPPLIES PURCHASED WITH CHAPTER 59 FUNDS: E) TRAVEL 1'. in state Travel a) Transportation; S. b) Meals & Lod in . ging: S" c) Mileage: d) incidental Expenses (Any other travel expense not included on a, b, or c above): Total In State Travel 2. Out of Stati Travel a) Transportation: b) Meals-& Lodging: 3 6) Mileage: $ d) Incidental Expenses (Any other travel cx p en sc,uot included on a, b, or c above): Total Out of State travel S TOTAL TRAVEL PAID OUT OF CHAPTER 59 FUNDS: F) TRAINING 1. Fees (Conferences, Seminars): $ 2. Materials (Books, CDs, Videos, etc.): 3. Other (Provide Detail an Additional3bect); S. TOTAL TRAJ(N][N�, PAJ[D OF CHAPTER S FUNDS S G) INVESTIGATIVE -COSTIS 1. Informant Costs: 2. Buy Money: 3. Lab Expenses: A. p.ja 4 H) S -0- 1. Total PrtiventionlPreauncntPrograms (pursuant to 59.06 (h), (I), (j): $ 2. Total Financial Assistancc (pursuant to Articles 59.06 (n) and (o)): S TOTAL PREVENTION /TREATMENT PROGRAMS /FINANCIAL $ -0- ASSISTANCE (pursuant to Articles 59.06 (h), (I), 0), (n),.(o)): 1) FACILITY COSTS I. Building Purchase: S S 2, base Payments: S 3, Remodeling 4. Maintenance Costs: S 5. Utilities: S 6. Other ' (Provide Detail on Additional Sheet): S TOTAL FACILITY COSTS PAID OUT OF CHAPTER 59 FUNDS: $ -0- n MISCELLANEOUS FEES 1. Court Costs: S 2. Filing Fees: $ S 3. Insurance: 4 Witness Fees:, S 5. Audit Costs and Fees: S 6. 'Other (Provide Detail on Additional Sheet): S TOTAL MISCELLANEOUS FEES PAID OUT OF CHAPTER 59 FUNDS: -0- S SHARED WITH COOPERATING AGE NCY: S -0- K) PAID TO OR L) TOTAL OTHER PAID OUT OF CHAPTER 59 FUNDS (provide detailed S -0- descriptions on additional sheets) and attach to this report): S trn TOTAL EXPENDITURES: F,— d.m 0111211 P.I. 5- 4 Other (Provide Detail-on Additional Sh eet) : $ TOTAL INVESTIGATIVE COSTS PAID OUT OF CHAPTER 59 FUNDS: TOTAL PREVENTIONITREATMENT FROG RAMSIFINANCIAL ASSISTANCE NOTE: If you are governed by a Commissioners Court or a City Council, BOTH CERTIFICATIONS MUST BE COMPLETED. Otherwise, please complete the Agency Head Certification. CERTIFICATION I swear or affirm that the Commissioners Court or City Council has conducted the audit required by Article 59.06 of the Code of Criminal Procedure, unless after due inquiry, it has been determined that no accounts, funds or other property pursuant to Chapter 59 of the Code of Criminal Procedure are being held or have been transacted in the relevant fiscal year by the agency for which this report is being completed, and that upon diligent inspection of all relevant documents and supporting materials, 1 believe that this asset forfeiture report is true and correct and contains all of the required information. COUNTY JUDGE, MAYOR or CITY MANAGER Dua Pete County " ' (Printed Name): SIGNATURE: DATE: AGENCY HEAD CERTIFICATION I swear or affirm, under penalty of perjury, that I have accounted for the seizure, forfeiture, receipt, and specific expenditure of all proceeds and property subjecito Chapter 59 of the Code of Criminal Procedure, and that upon diligent inspection of all relevant documents and supporting materials, this asset forfeiture report is true and correct and contains all information required by Article 59.06 of the Code of Criminal Procedure. I further swear or affirm that all expenditures reported herein were lawful and proper, and made in accordance with Texas law. AGENCY HEAD (Printed Name): Rick Starnes, Constable Pct 3 SIGNATURE: DATE: RETURN COMPLETED FORM TO: Office of the Attorney General Criminal Prosecutions Division P.O. Box 12548 Austin, TX 78711 -2548 Attn: Kent Richardson (512)936 -1348 kcnt ricbardsoi) )oa9.state.tx.us WE CANNOT ACCEPT FAXED OR EMAILED COPIES. PLEASE MAIL THE SIGNED, ORIGINAL DOCUMENT TO OUR OFFICE AT THE ADDRESS ABOVE. Pane 6 Fo,m data Ol /1 6112 Vol t FY 2012 ,CHAPTER 59 ASSET FORFEITURE REPORT BY LAW ENFORCEMENT AGENCY Agency Name: Brazos .County Attorney Name of Agnycy Head (Chief; Sbuiff.etc.) (Printed) Agency Mailing Address: Phone Number. County: Email Address: A) NOTE: PLEASE ROUND ALL DOLLAR FIGURES TO NEAREST WHOLE DOLLAR. I. Reporting Period: (local fiscal year) 0 9 / O 1 % 11 - 08 example: 01/01/12 to 12131112, 09/01/11 to 08/31/12 etc. Rodney Anderson, County A 300 E 26th St, Ste 1300 Bryan, Texas 77803 919- 361 -4300 Brazos This should be a permanent agency randerson@brazoseountytx . gov email address SEIZED FUNDS (Funds that have been seized, but have not yet been awarded to your agency by the in diclal system) Beginning Balance: Instructions: Include total amount of seized funds on band (in your agency's possession) at beginning of reporting period. Include funds tbatmay have been forfeited but have not beco transferred to,your agency's forfeiture'accouut Do not include funds that are in an ...... t h,.1d by another aacncv. e.g., the District Attomey's.ac $ -0- B) Ending Balance: Instructions: Include total amount of seized finds on band (in your agency ses 's possion) at cud of.reporting period. Do hot-include funds that are in an account held by another S 0 - a _a_ the District Attorney's account U rnnVVITED FUNDS (Funds awarded to .your agenc by the A) Beginning Balance: Instructions: Include total amount of forfeited funds that have.been forfeited to. your agency and are on hand (in your agency:s'account or in your agency's possession) at the beginning of the reporting period including interest Do not include funds that have been $ 726 forfeited but not vet received by your agency. B) Ending Balance: Instructions. Include total amount of forfeited funds that have been forfeited to your agency and are on hand (in your agency's account or in your agency's possession) at the end of the reporting period including interest. Do not include funds that have been S 729. forfeited but not.yet received by your, agency. 111. SEIZURES DURING REPORT P ERI O D fore date 01116112 rice 9 s- x.176. A) Funds: there reporting eriodaod Instructions: Include only those seizures which o ccurred during P g p . . where the seizure affidavit required by Article 59.03 is swam to by .a peace oSrcer employed by your.ageocy. (e.g. seizing officer's affidavit). S - 0- 1) Amount seized and retained in your agency's custody: 2) Amount seized and transferred to the District Attorney pending forfeiture: S _ B) Property: Instructions: List the number of items seized for the following categories. iour age only those seizures where a seizure is made,by a peace officer employed y y B Y• Please note - this should be a number not a currency amount. Example 4 cars seized, 3 cars I SEIZED forfeited. 1) MOTOR VEHICLES (include cars; motorcycles, tractor trailers, etc.) 2) REAL PROPERTY (Count each parcel seized as out item) 3) COMPUTERS (Include computer and attached system components, such as printers and monitors„ as one item) 4) FIREARMS (Include only firearms seized for forfeiture under Chapter 59. Do not include. weapons disposed under Chapter I B.) 5) Other Property - Description: 6) Other Property - Description: 7) Other Property - Description: IORFEITED FUNDS RECEIVED DURING REPORTIN PERIOD FORFEITED TO AGENCY Amount Forfeited to and Received by Reporting Agency (Including interest) During Repotting Period: received by your agency; Instructions: Do not include amounts forfeited butnot yet interest refers to the amount tamed prior to forfeiture and distributed as part of the S -0- iMument of forfeiture. y FORFEITED PROPERTY RECEIVED FROM ANOTHER AGENCY Instructions: Ent .cr the total number Of items transferred to your agency where the forfeiture judgmentawarded ownership of the property to another agency prior-to the transfer. _....d.�..f ...hirles not a clirreoCV amOUnt): n� beat Prooe (the number of separate parcels of prope no t a currency. amount): ICI e lutes ( th e number o cowl not a currency amount): Firearms (the number of f irearms, not a currency amount): Other (the number of items, not a curr amount): VI FORFEITED PROPERTY TRANSFERRED OR LOANED TO ANOTHER AGENCY instructions: Enter the total number of items transferred of losned from your agency where the forfeiture judgment awarded ownership of the property to your agency prior to the transfer. Form d.t.OIH &13 Pap 2 - I .. I - •i h:.71�t Motor Vehicles (the number of vehicles, not a currency amount): A) Real Property (the number of separate parcels of property, not "a currency B) amount: C) Computers (the number of computers, not a currency amount): D) Firearms ( the number of firearms; Dot a currency amount)`. g) Other (the number of items, not a currency amount): V11. EXPENDITURES Instru ctions: This category is for Chapter 59 expenditures SOLELY for law made pursuant to your general nl purposes - not for expenditures enforc expended for each of the following categories. if budget. List the rota) amount for a category not listed,'state the amount and naNtt of the proceeds are upended expenditure under the Other. category. A) SALARIES 1. increase of Salary, Expense, or Allowance for Employees (Salary Supplements): S 2. Salary Budgeted Solely From Forfeited Funds: S 3. Number of Employees Paid Using Forfeiture Funds: - TOTAL SALARIES PAID OUT OF CHAPTER 59 FUNDS: B) OVERTIME 1. For Employees Budgeted_ by Governing Body: T 2. For Employees Budgt tad Solely out of Forfeiture Funds: S 3. Number of Employees Paid Using Forfeiture Funds: S -.0 - TOTAL OVERTIME PAID OUT OF CHAPTER 59 FUNDS: C) EQUIPMENT' S 1, Vehicles: • T 2. Computers: 3. Firearms, Vests, Personal Equipment: T 4, Furniture: S 5. Software. S 6. Maintenance Costs: S 7. U S R niforms: g, Kelated Costs: 9. Other (Provide Detail on Additional Sheet): S WITH CHAPTER 59 FUNDS: T -.0 - TOTAL AL EQUIPMENT PURCHASED Form dne 0111 6112 L � - f� ;.! .Efsn ?ilbl"�:'. �_:�17i•. 7!i" _Sv �Vo! Paec 3 ni SUPPLIES e e I Office Suoolies: 2 Cellular Air Time: 1 interne[: -• — I q Other (Pr ovide Detail on Additional Sheet) S TOTAL SUPPLIES PURCHASED WITH CHAPTER 59 FUNDS: S -0- E) TRAVEL I 1. In State Travel S a) Transportation: ' b) Meals & Lodging: ]iyather S ' S c) Mileage; d) Incidental Expeascs travel expense not included on a, b, of c above): S Total In State Travel S'. 2. out of State Travel a) Transportation: b) Meals & Lodging: ES c) Mileage: d) Incidental Expenses (Any other travel expense not included on a b, ore Total Out of State Travel S - 0 TOTAL TRAVEL PAID OUT OF CHAPTER 59 FUNDS: F) TRAINING' . 1. Fees (Conferences, Seminars): 2. 'Materials (Books, CDs, Videos, etc.): a'K 3. Other (Provide Detail on Additional Sheet): TOTAL TRAINING PAID OUT OF CHAPTER 59 FUNDS -0- Gl IN VE STIGA TIVE COSTS I t. Inf Costs: 3.' Lab Expenses: Frma date 0111112 2. Buv Moncy: S S S Page 2 1. Total Prevention /Trcahncnt'Programs'(pursuant to 59.06'(h), (1), (j): S 2. Total Financial Assistance (pursuant to Articles 59.06 (n)'and (o)): S TOTAL PREVENTION /TREATMENT PRO GRAMS/FINANCIAL $ 0 ASSISTANCE (pursuant to Articles 59.06 (b), (1), 0), (n), (o)): w A r�rr x I q Othe (Provide Detail on Additional S L TOTAL INVESTIGATIVE COSTS PAID OUT OF CHAPTER 59 FUNDS: IL) TOTAL •PREVENTION/TREATMENT PROGRAMS /FINANCIAL ASSISTANCE 1. Building' Purchase: 2. Lease Payment&: 3. Remodeling: q, Maintenance Costs: 5. Utilities: 6. Other (Provide Detail on Sheet): TOTAL FACILITY COSTS PAID OUT OF CHAPTER,59 FUNDS: n. M IS C ELL AN E O US FEES S -0- S -0- S S S S S I. court, Costs: 2. Filing I=: 3. Insurance: 4. Witness Fees: 5. Audit Costs and Fees: 6.. Other (Provide Detail on Additional Sheet): TOTAL MISCELLANEOUS FEES PAID OUT OF CHAPTER 59 FUNDS: PAID TO'OR SHARED WITH COOPERATING AGENCY: 10 L) TOTAL OTHER PAID OUT OF CHAPTER 59 FUNDS (provide 11etailed A— rintinne OR additional sheet(&) and attach to this report): S -0- $ - 0- S =0- TOTAL, EXPENDITURES: S -0- Fommdate OWV12 ' Pge5 1 vo l P i° NOTE: If,you are governed by a Commissioners Court or a City Council, BOTH CERTIFICATIONS MUST BE'COMPLETED. Otherwise, please complete the Agency Head Certification. CERTIFICATION I swear or affirm that.tbe Commissioners Court or City Council has conducted the audit required by Article 59.06 of the Code of Criminal Procedure, unless after due inquiry, it has been determined that no accounts, funds or other property pursuant to Chapter'59 of the Code of Criminal Procedure are being held or have been transacted in the relevant fiscal year by the agency for which this report is being completed, and that upon diligent inspeoion.of all relevant documents and supporting materials, I believe that this asset forfeiture report is true and correct and contains.all of the required information. COUNTY JUDGE, MAYOR or CITY MANAGER (Printed Name): Duan Pete Count J �dge SIGNATURE: DATE: AGENCY HEAD CERTIFICATION 1. swear or affirm under penalty of perjury, that I have accounted for the seizure, forfeiture, receipt, and specific expenditure of al]-proceeds and "property subject to Chapter 59 ofthe Code of Criminal Procedure, and that upon diligent inspection of all relevant documents and supporting materials, this asset forfeiture.report is true and correct and contains all' information required by Article 59.06 of the Code of Criminal Procedure. I further swear or affirm that all expenditures reported herein were lawfuLand proper,. and made'in accordance with Texas law. AGENCY HEAD (Printed Name): SIGNATURE: DATE: Rodney Anderson, County Attorney RETURN COMPLETED FORM TO: Office.of the Attorney General Criminal Prosecutions Division P.O. Box 12548 Austin, TX 78711-2548 Attn: Kent Richardson (512)936 -1348 kent ricbardson(d- oag.state.tx.us WE CANNOT ACCEPT FAXED OR EMAILED COPIES. PLEASE MAIL THE SIGNED, ORIGINAL DOCUMENT TO OUR OFFICE. AT THE ADDRESS ABOVE. F— date 0111V12 Page 6 FY 2012 CHAPTER 59 ASSET FORFEITURE REPORT BY LAW ENFORCEMENT AGENCY Reporting Period: Agency Name: Brazos County Sheriff Office (local fiscal year example: Name of Agency Head (Chief, Sheriff etc.) (Printed) Chris Kirk, County Sheriff Agcncy Mailing 1700 Hwy 21 W Address: Bryan, Texas 77803 Phone Number: 979-361-4100 County: Brazos This should be a Email Address: permanent agmcy chri skirk@highsheri f f . cotn email address NOTE: PLEASE ROUND ALL DOLLAR FIGURES TO NEAREST WHOLE DOLLAR 1 SEIZED FUNDS (Funds that have been seized, but have not yet been awarded to __. �..�.. hullrial avatem) 09/0 - 08/31 01/01/12 to 12131/12, 09101/11 to 08131/12 etc. A) Beginning Balance: Instructions: Include total amount of seized funds on hand (in your agency's possession at beginning of reporting period. Include funds that may have been forfeited but have not been transferred to your agency's forfeiture account Do not include funds that are in an account held by another agency, e.g., the District Attorney's account $ -0- B) Ending Balance: ogsession Instructions: Include total amount of seized funds on band (in your agency's p L - at end of reporting period. Do not include funds that are in an account bell by anoth - —__�_, ANn.w.v'.— ennnt. crtNnc [Funds awarded to your agency by the judicial system) A) Beginning Balance: Inslrucdons: include tbtal amount of forfeited of o di youragencY s Possession) at the agency and are on band (in your agency' beginning of the reporting period including interest. Do not include funds that have been forfeited but not yet received by your agency. S 27,047 B) Ending Balance Instructions: Include total amount of forfeited funds that have been f your agency and are on hand (in your agency's account or in your agency's Pos S 32 end of the reporting period including interest. Do not include funds that have been 3 2 , 2 91 �s_: t.,,, not vet received by your agency. III, SEIZURES DURING REPORTING PERIOD Page 1 Form data 0111 V12 t� .�•� ,� - r I T. A) Funds: the re p orting eriod cer and i Include only those seizures which occurred during P S P where the scinjre affidavit required by Article 59.03 is sworn to by a peace offi employed by your agency. (e.g. seizing officer's affidavit)., $ - 1): Amount seized and retained in your agency's custody: Pending forfeiture: $ 3,7S6 vi—A anti 1nm Sferred to the District Attorne Pe B H) Property: instructions: List the number of items seized for the following categori a gency. n a only those seizures where a seizure is made by a peace officer employed by y our Please note - this should be a number not a amount. Example 4 cars seized, 3 cars SEIZED forfeited. 1) MOTOR VEIUCLES (Include cars, motorcycles, tractor trailers, de.) 2) REAL. PROPERTY (Count each parcel Seized as one item) 3) COMPUTERS (laclude computer and attached system components, such as printers and monitors, as one item) 4) FIREARMS (include only firearms seized for forfeiture under Chapter 59. Do not include weapons disposed under Chapter I B.) 5) Other property- Description - 6) Other Property -Description: 7) Other Property -Descriptian: IV FORFEITED FUNDS RECEIVED DURING REPORTING PERIOD Amount Forfeited to and Received by Reporting Agency (Including Interest) During Reporting Period: nc Instructions: Do not include amounts forfeited but notyotrlxeivedby .ya by-your Be Y: interest refers to the amount tamed prior to forfeiture and distributed as part of the :...t.,......, of fnrftiture- g 6 FORFEITED TO AGENCY V FORFEIT ED. PROPERTY RECEIVED FROM ANOTIIER AGENCY Instructions: Enter the total number of items transferred to your agency where the forfeiture judgment awarded ownership of the property to another agency prior to A) Motor Vehicles (the number of vehicles, not a currency amount): B) , Real property (the number of separate parcels of property, not a currency amowQ: Q Computers (the number of computers, not a.curtency amount); D) Firearms (the number of ftreatms,,not a currency amount): —1 Aeh— Ahe number Of items. not a aurrertay amount): VL FORFEITED PROPERTY TRANSFERRED OR LOANED TO ANOTHER AGENCY Instructions: Enter the total number of items transferred or barred from your agency where the forfeiture judgment awarded ownership of the property to your agency prior to the transfer. Faze dnc al /18/12 P.B. 2 A) Motor Vehicles (the number of vehicles, not a currency amount): Rea Property separate the number of rate parcels of property, not a currency Re B) amount: C) Computers (the number of computers, not a currency amount): D) Firearms ( the number of firearms, not a currency amount): _- — -- of items- not a currency amount): ❑d _._ -- - VII EXPENDITURES Instructions: This category is for Chapter 59 expenditures SOLELY for law enforcement purposes - not for expenditures made pursuant to Your general ended for each of the following cate budget. List the foul amount expended proceeds arc expended for a category not listed, state the amount and nature of the diture under the Other category. expen A) - SALARIES 1. Increase of Salary, Expense, or Allowance for Employees (Salary Supplements)7 S 2. Salary Budgeted Solely From Forfeited Funds: S 3. Number of Employees Paid Using Forfeiture Funds: -0- TOTAL SALARIES PAID OUT OF CHAPTER 59 FUNDS: S B) OVERTIME 1, For Employees Budgeted by Governing Body: a 2, For Employees Budgeted Solely out of Forfeiture Funds: $ 3, Number of Employees Paid Using Forfeiture Funds: TOTAL OVERTIME PAID OUT OF CHAPTER 59 FUNDS: C) EQUIPMENT a 1. Vehicles: s 2. Computers: S 3. Firearms, Vests, Personal Equipment: S 4. Furniture: S 5. Software: S 6. Maintenance Costs: S 7, Uniforms: S g, K9 Related Costs: 9. Other (Provide Detail an Additional Sbeet): $ $ -0- TOTAL EQUIPMENT PURCHASED WITH CHAPTER 59 FUNDS: P.R. 3 ft—d.4.01/1 F Vol rg D) SUPPLIES 1 Office supplies: 2. Cellular Air Time•: 3. Internet: 4. ,Other (ProvideD! il on Additional Sheet) : PURCHASED WITH CHAPTER 59 FUNDS: TOTAL SUPPLIES TRAVEL In State Travel a ) Transportation: b) meals & Lod ging: gexpenst G) Mileage: d) Incidental Expenses (Any o ther travel not included an a, b, or c above): S S T hi State Travel 2. o u t of State Travel S, a) Transportation: S b) Meals & Lodging: S c) Mileage: ra vel xpe.s. n ot included on a, b, or cabove): d) Incidental Expenses (Any other travel.exPensc D 5 Total Out of State Travel S TOTAL TRAVEL PAID OUT OF CHAPTER 59 FUNDS: -0- Fj TRAINING 1. Fees (Conferences, Seminars): 2. Materials (Books, CDs, Videos, etc): S 3. Other (.Provide Detail on Additional.Shcet): 'I S 't) S TOTAL TRAINING PAID OUT . OF CHAPTER 59 FUNDS G) INVESTIGATrVE.COSTS I Informant Costs: 2. ' Buy Money It 1.b Fxt)enses: F=dat.01/1911 VO F.g. 4 I I 7 •''!• � q Other (Pr ovide Detail on Additional She ' S -0- TOTAL INVESTIGATIVE COSTS PAID OUT OF CHAPTER 59 FUNDS. S TOTAL PREVENTION/TREATMENT PROGRAMS /FINANCIAL H) ASSISTANCE S 1. Total Prevention/Prealmwt Programs (pursuant to 59.06 (h), 2 Total Financial Assistance (pursuant to Articles 59.06 (d) and (o)): S TOTAL PREVENTION /TREATMENT PROGRAMS /FINANCIAL S -0- ASSISTANCE'(pi rsuant to Articles 59.06 M, (1). U), (n)'(0)): J) FACILITY COSTS S 1. Building Purchase: S 2. Lease Payments: S 3. Remodeling: S 1,809 4. Maintenance Costs: S 5 Utilities: ' S 6. Other (Provide Detail on Additional Sheet): TOTAL FACILITY'COSTS PAID OUT OF CHAPTER 59 FUNDS: S 1,809 MISCELLANEOUS_ FEES S 1. Court Costs: a 2. Filing Fees: S 3. Insurance: S 4. Witness Fees: S 5 Audit Costs and Fees: S 6 oth (Provide Detail on Additional Sheet): TOTAL MISCELLANEOUS FEES PAID OUT OF CHAPTER 59 FUNDS: S -0- I $ - PAID TO OR SH ARED WITH COOPERATIN AGENCY p7 TOTAL OTHER PAID OUT OF CHAPTER 59 FUNDS (provide detailed S -0- L) and attach to this report): descriptions on addllional sheet(c) S 1,809 M). TOTAL EXPENDITURES: Pete S F.m dale 01/11112 v i / 4 '' _ flOI 000 NOTE: If you are governed by a Commissioners Court or a City Council, BOTH CERTIFICATIONS MUST BE COMPLETED. Otherwise, please complete the Agency Head Certification. CERTIFICATION I swear or affirm that the Commissioners Court or City Council has conducted the audit required by Article 59.06 of the Code of Criminal Procedure, unless after due inquiry, it has been determined that no accounts, funds or other property pursuant to Chapter 59 of the Code of Criminal Procedure are being held or have been transacted in the relevant fiscal year by the agency for which this report is being completed, and that upon diligent inspection of all relevant documents and supporting materials, 1 believe that this asset forfeiture report is true and correct and contains all of the required information. COUNTY JUDGE, MAYOR or CITY MANAGER (Printed Name): Duan Pet rs, Coun e dge SIGNATURE: DATE: AGENCY HEAD CERTIFICATION I swear or affirm, under penalty of perjury, that I have accounted for the seizure, forfeiture, receipt, and specific expenditure of all proceeds and property subject to Chapter 59 of the Code of Criminal Procedure, and that upon diligent inspection of all relevant documents and supporting materials, this asset forfeiture report is true and correct and contains all information required by Article 59.06 of the Code of Criminal Procedure. I further swear or affirm that all expenditures reported herein were lawful and proper, and made in accordance with Texas law. AGENCY HEAD (Printed Name): SIGNATURE: DATE: Christopher C. Kirk, Brazos County She RETURN COMPLETED FORM TO: Office of the Attorney General Criminal Prosecutions Division P.O. Box 12548 Austin, TX 78711-2548 Attn: Kent Richardson (512)936 -1348 kent .richardson(4oaq.state.tx.us WE CANNOT ACCEPT FAXED OR EMAILED COPIES. PLEASE MAIL THE SIGNED, ORIGINAL DOCUMENT TO OUR OFFICE AT THE ADDRESS ABOVE. Pap 6 F— date 01/1 r /12 vot "9 FY 2012 CHAPTER 59 ASSET FORFEITURE REPORT BY LAW ENFORCEMENT AGENCY Agency Name: Name of Agency Head (Chief, Sheriff etc.) (Printed) Agency Mailing Address: Brazos County SIU Chris Kirk, County Sheriff Repotting Period. 0 9 / 01 / 11 - 08/31/ (local fiscal year) Wample: 01 112 to 12/31/12, 09/01111 to 08/31/12 etc. 1700 Hwy 21 W Bryan, Texas 77803 Phone Number: 979-361-4100 County: Brazos This should be a Email Addreaa: Permanent agency chriskirk®highsheriff.COM email address NOTE: PLEASE ROUND ALL DOLLAR FIGURES TO NEAREST WHOLE DOLLAR. L A) SLIM FUNDS (Funds that have been seised, but love not yet been awarded to your agency by the judicial System) Beginning Balance: m your agency's oasessioa) Lutrnedouor. Include total amount ncclude fuad that may bavc bees forfeited but have not at beginning of reporting P been traoeferted to your agency torfeitum account Do net include finds that are in an the District Attmney a ac count S -0- FORFEITED FUNDS (Funds awarded to your agency by the judicial SYSIem) B) Ending Balance: ssaeion) Inetrueti000: Include total amount of seized finds on hand (in your a gency's po at end of reporting period. Do not include fimdo that are in an account bold by another $ A) Beginning Balance: Iostrttedosu: Include total amount of forfeited finds that have b een f o r feited g, at your the agency and are an hand (in your agency's amount or in your agency pos beginning of the repotting Period including interest Do not include ftmds that have been e...teired but not vet received by your a6 Y• S 2,666 B) Ending Balance: instructlons: Include total amoun your t or in your t of forferted,funds been a the agency and are an hand (m your agency's amoun gancY P end of the reporting Period includ interesE Do not include funds that have been S -0- �r. `:a t..'r net vet received by Your agency uL Sz=RES DURING REPORTING PERIOD !mm dsta 01116111 PW 1 t �__ ___--- __ A) Pimds: eriod Instructions: or only those seizures which occurred during the reporting P where the seizure affidavit required by Article 59.03, is sworn to by a peace officer employed by your agency. (cg. seWag officer's affidavit). t, ♦.........t ..i —d and retained m Your agency's custody: l Amount seized and transferred to the Di strict Attorney p ending forfeiture: g) Property: Instruction$: List the number of items seized for the following categories. include only those seisms where a seizure is made by a peace officer employed y your agency. Please no t e . this should be s number not a currency Amount. Faeuspla 4 ears wised.' can SEIZED forfeited. 1) MOTOR VEHICLES (include cars, motorcycles, tractor trail— ,'dc.) 2) REAL PROPERTY (Count each parcel seized as one item), elude uter and attached system components, such as printers and 3) COMPUTERS (1:t comp monitors, as one item) 4) ppEARMS (include only firearms seized for forfeiture under Chapter 59. Do not include weapons disposed under Cbapter 19.) 5) OtherProperty-Descnption: 17 Other . Property -Description: Tj Other Property -Description: woRFEITED FUNDS RECEIVED DURIN REP ORTING PERIOD FORFEIITD TO AGENCY 2 Amount Forfeited to and Received by Reporting Agency (Including intercst)Dur Reporting Period:. Inatrnetlons:Do not include amounts forfeited but not yet receivedbyynuragency; inwrest'refers to the amount earned prig to forfeiture and distributed n pad of the S 563 ... A__t of fcufeittra V. FO)(1MTED'PROPERTY RECEIVED FROM ANOTHER B GENE the Iastrucdons: Eater the total numbe:'of items transferred m y our genyy forfeiture judgment awarded ownership of the property to antlthcr agency prior to tt.e transfer. Al. Moto vehicle ( the number, of vehicles, not &' amou El Re Property (the number of sep arate $ -0- xcty, not a currency amount C) Computers (the number of computers, not a currency amol nj IN.= (the number of frearms, not a currency amount): Other (the number of items, not a Sri, FORFEITED PROPERTY TRANSFERRED OR LOANED TO ANOTHER AGENCY Ins"cdons: Enter the total number of items trenefecrad or loaned from your agency whore the fodaiturs judgment awarded ownership of the property to your aBency prior to The tr. ander. Pan 2 Fmm Les 01/18112 i / 8 WA.. — v..MCICS fthe number of vebiclea, not a curre a mount): Real property (the number of separate parcels of property, not a currmcy .. ler,. --hv of Computers. not a Currency amount): ........r F ;r. ns ( the number of firearms, not a cur rency amount): r%o... re,o eumher of items, not a currency VII EXPENDITURES Inalrmellons: This category is for Chapter 59 expenditur SOLELY for law enforcement purposes - not for expenditures made purslnot to your general budget List the total amount expended for each of the following categories. If proceeds are expended for a category net listed, elate the amount and nature of the .,,,,.edit um under the Other category. A) r SALARIES - - 1. increase of Salary, Expense, or Allowance for Employees (Salary Supplement S 2. Salary Budgeted Solely From Forfeited Funds: S 9. Number of Employees Paid Using Forfeiture Funds: S -0- - rnTAv. swLARIFS PAID OUT OF CHAPTER 59 FUNDS: B) OVERTIME ELF, or Employees Budgeted by Governing Body: a Employees Budgeted Solely out of Forfeiture Funds: S 3. Number of mVloyeea Paid Using ForMtre Funds: S -0- TOTAL OVERTIME PAID OUT OF CHAPTER 59 FUNDS: C) EQUIPMENT S 1. Vehicles: S 2. Computers: 3. Firesrue, Veops, Personal Equipment: S S 4. Furniture: S s. Software: a 6. Maintenance Costs: S 7. Unifoms: T S. K9 Related Costs: 9. Other (Pro vide Detail on Additional Sbret): $ TOTAL EQUIPMENT PURCHASED WITH CHAPTER 59 FUNDS: S -0- Pye3 Fan date Ol /ItUlt , 1 5 D) SUPPLIES S 1. Office Supplies: ; S 2. Cellular Air Time: - S 3. Internet - 4. Otber (Provide Detail on Additional Sbcet) : S SUPPLIES, PURCHASED WITH CHAPTER 59 FUNDS: S - TOTAL E) TRAVEL 1, In Sorts Travel . S a) Transportation: S b) Meals & Lodging: ]not S e) Mileage: d) lncidental Expenses (Any other travel expense cluded on a, b. or.c above): S S Total 16 State Travel 2. Out of State Travel S 8) Transportation: • S b) Meal do Lodging: fimiuded e) Mileage: d) Incidental Expenses (Any other travel a><pmse 4 b, or 'c above): S TOW out of State Travel S ' S TOTAL-TRAVEL PAID' OUT OF CHAPTER 59 FUNDS: g) TRAINING 1. Fees (Conferences, Seminars): S 2. Materials (Books'. CDs, Vide(s, etc•): S . 3. Other (Provide Detail on Additional Sheet): S S - TOTAL 'TRAINING PAID OUT OF CHAPTER 59 FUNDS G) INVESTIGATIVE COSTS S 1. Informant Costs: S 2. Buy Money. S 3 - Lab•Exoeoses: Form dal- 01/11111 Pale 4 -.�,:: • - �. Vol 4 Other (P rovide Detail on Additional Sheet) IS TOTAL INVESTIGATIVE COSTS PAID OUT OF CHAPTER 59 TUNDS: S - TOTAL PREVENTIONITREATMENT PROGR'AMSIFINANCIAL ASSISTANCE t to,59.06 (h), m, (j): S 1. Total Pr�tion/Treattnent Programs (ptlreusn . 2. Total Financial Assishnoe (p uts.t to Articles 59.06 (n) and (o)): $ TOTAL PREVENTION /TREATMENT PROGRAMS {FINANCIAL S -0- ASSISTANCE (pursuant to Articles 59.06 (A), (1), (i), (n). I) FACILITY COSTS S I. Building Purcbaae:., S 2. Lease Paymemte: S 3. Remodeling S 4. Maintenance Costs: S s Uti lities: 6 Otha ( P Detail on Additional Sheet) I S . 59 FUNDS: TOTAL FACILITY COSTS PAID OUT OF CHAPTER J) MISCELLANEOUS FEES ; S 1. Court Costs: S 2. Filing Fees: 3 3. Insurance: S 4. Witness Foes: S 5: Audit Coats and Fces: ' 6. Other (Pro Odc Detail on Additional Sheet): S. .TOTAL MISCELLANEOUS FEES PAID OUT OF CHAPTER'59 FUNDS: I S 3,229 ID em Tn nR SHARED WITH COOPERATING AGENCY: TOTAL OTHER PAID OUT OF CHAPTER 59 FUNDS (provide deh(led I S -0- L) .. - — .-- - —a.% .-a .sash to this report): gvvrst. stxpim TTURES: F. doe 01/1111] S 3,229. Peas 3 Vo NOTE: If you are governed by a Commissioners Court or a City Council, BOTH the CERTIFICATIONS MUST BE COMPLETED. Otherwise, please complete Agency Head Certification. CERTIFICATION I swear or affirm that the Commissioners Court or City Council has conducted the audit required by Article 59.06 of the Code of Criminal Procedure, unless after due inquiry, it has been determined that no accounts, finds or other property pursuant to Chapter 59 of the Code of Criminal Procedure are being held or have been transacted in the relevant fiscal year by the agency for which this report is being completed, and that upon diligent inspection of all relevant documents and supporting materials, I believe that this asset forfeiture report is true and correct and contains all of the required information. COUNTY JUDGE, MAYOR or CITY MANAGER (Printed Name): Duane Peter Count Ju e SIGNATURE: DATE: AGENCY HEAD CERTIFICATION 1 swear or affirm, under penalty of perjury, that I have accounted for the seizure, forfeiture, receipt, and specific expenditure of all proceeds and property subject to Chapter 59 of the Code of Criminal Procedure, and that upon diligent inspection of all relevant documents and supporting materials, this asset forfeiture report is true and correct and contains all information required by Article 59.06 of the Code of Criminal Procedure. I further swear or affirm that all expenditures reported herein were lawful and proper, and made in accordance with Texas law. AGENCY HEAD (Printed Name): Christopher C Kirk, Brazos County Sheriff SIGNATURE: DATE: RETURN COMPLETED FORM TO: Office of the Attorney General Criminal Prosecutions Division P.O. Box 12548 Austin, TX 78711 -2548 Atm. Kent Richardson (512)936 -1348 kept ricbardson(dloas.state.tx.us WE CANNOT ACCEPT FAXED OR EMAILED COPIES. PLEASE MAIL THE SIGNED, ORIGINAL DOCUMENT TO OUR OFFICE AT THE ADDRESS ABOVE. F. dau 011102 Paaa6 t v o 1X3 a 8 0 Vo I' O Q 00 CO 0 wl 4 . C4 44 S v4 SE a m N V A N A q 0 Ln rl C i In in IV 6 %d q el L M PG W1 Go 1 M m . 44 of in in L . . . . . . . . . . .4 d 9 M 9 9 " 4 X 19 g V Ln qr a '! M Ln 9 ;; )� 2 W; .4 C . . . . in . . . . . . . . . . . ID 1 . 0 4 W iii lu "r R .0 40 a �b A m 6i N 1 m a, 'r wi 4 ef z M rl V: 1-i - -- a; 5; 3� A 1 SS V. cc of ri P4 4 -T NN W It UA R cc z z 8 0 Vo I' yN The State of Texas, County of BRAZOS We, the undersigned, as County Commissioners within and for Brazos County, and the Honorable Duane Peters;, County Judge of Brazos County,. constituting the entire Commissioners' Court of Brazos County, during a regular meeting of said Court have examined the foregoing report and have caused an order to be entered upon the Minutes of the Commissioners' Court of Brazos County approving said Report as presented and submitted as true and correct by Laura Taylor Davis,. Treasurer of Brazos County, as provided for in' the Revised Statutes of the State of Texas. (Texas Local Governinent Code, 114:026)' Wi tness my hand this J - day of 0 6e,�_ A.D. 2012 rn, a "A40 a Karen McQueen 99-_f County Clerk, County of BRAZOS, State of Texas Lloyd Wahermann, Commissioner Precinct #I Treasurer's Report for the•MONTH AUGUST 2012 I V 'o Examined and approved in open Commissioners' Court this 23r day of d r Sammy Catalena, Commissioner Precinct #2 EFUND APIJU A ION FOR TAX R Collecting Office Name Collecting tax for:. (taxing units) Brazos County Tax Office Brazos Coun city or Bryan, city of-College station 300 E. Wm I Bryan P" Phone Number Bryan ISD, College Station ISD, F1, F2,'F3, F4, City..of Kurten Bryan Texas 77803 979- 3611 -4470 To a ply for a tax refund, the taxpayer must complete the following: Step 1: Owner's name Ramon Casillas Munoz and address' 920 Clearl-eaf Or Trlr # 126 Phone Bryan, TX 77803 -3531 Step 2: Legal Description Oakwood„ MHC, Space 126, Serial # P.H307GA7571, Describe the Label # GE00860241 Address or Location 920 •Cleaiteaf Dr Tdr # 126 property Acct # or Tax Receipt # 96439 Step 3 Give the tax Name of Taxin9_unit Tax Year Date of Amount Refund amt of refun Payment Paid Requested payrment in Zrefund 2011 10/1212011 $125.44 $125.44 Taxpayer's reason for refund: Escrow Overp Refund to: Ramon Casillas Munoz 920 ClearLeaf Dr Trlr # 126 B an, TX 77803 -3531 Step 4: "1 hereby apply for the refund of the'above- described taxes and certify that Sign the form the Information I have given on this form is true and correct." sign here > date > If you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state jail felony under Texas Penal Code Section 37.10. Step 6: This tax refund is [ Approved [ ] Disapproved Tax refund determination Authorized icer sign here > date > Authorized officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code sign here > date > r• Vol. �� . Pg._ BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2011 -2012 BUDGET YEAR N.O. 11/12 52.1— 52.6 On this the 26rd day of October 201'2 at a regular meeting of the Commissioners' Court, the following members were present: A. Duane Peters, County Judge, Presiding B. Lloyd Wassermann, Commissioner, Precinct 1 C. Sammy Catalena, Commissioner, Precinct 2 D. Kenny Mallard, Commissioner, Precinct 3 E. Irma Cauley, Commissioner Precinct 4 F. Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on 23rd day of October 2012 the Court heard and approved a budget amendment for the 2011 -20.12 budget year for Brazos County, Texas; and WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 20 September 2011, the following amendment(s) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 23rd day of October 2012. THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS. By:. Duane Peters County Judge Original: County Clerk's Office and Attached to the, original budget Copies: County Auditor County Treasurer County Budget Officer Commissioners' Court Minutes BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 11112 - 52.1 i m,wimm ? FUNDI DIV I ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 0100 11000500 72590000 CR Professional Fees - Other 574.00 0100 1 19000100 1 65350000 DR Gasoline 574.00 Non - Departmental and Distri Attorney Administration I location of funds to cover gasoline for the remainder of FY 12. _... .....,.._ .__ ,._., FD ate "�• `i ;`_.:..., , ppro. ... ,� �...., ..._ - - ..... . 0.7 - pi paFed'By ianm; Date 1 1.0117/2012' _. _ _.. . County. 1. 1A 1. } .. I BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 11/12 - 52.2 [Non - Departmental and S heriff - on of funds to ine for the remainder of FY 12. w IPrepareii;.By ', z' s : - . Da nnm. te ; Coun .ftidge;APP9!!a. , _, :; Date - ...._ _..__ I U12312U1 Z FUND DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 0100 11000500 72590000 CR Professional Fees - Other 8,315.00 0100 11000500 72070000 CR Attorney 6,576.00 0100 28000100 65350000 DR Gasoline 14,891.00 [Non - Departmental and S heriff - on of funds to ine for the remainder of FY 12. w IPrepareii;.By ', z' s : - . Da nnm. te ; Coun .ftidge;APP9!!a. , _, :; Date - ...._ _..__ BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 11/12 - 52.3 1 n/9112012 FUND 0100 DIV 11000500 ACCT 72070000 PROJ DR/ R CR ACCOUNT NAME Attorney Increase Decrease 3,785.00 0100 28002000 65350000 DR Gasoline 3,785.00 - Denartmental and Sheriff -Jail Reallocation of funds to cover gasoline for the remainder of FY 12. nnm` Date:' ' ` 1'0117/2012 Counfiy;Judge °App :Dat ova _. .._ -.. J 9 • C7 r 3 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 11 M 2 - 62.4 d'B p BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 11112 - 52.5 A BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 11 /12 - 52.6 A nilf9 Mnd-1 C ' .`lir ' ! � �'{. ` '1 f ,CAF:.•.; M ,.. - - .w�. - i '•tom'" -. p; rf' �,•.. � ;rlr- ,r^ r`,Tr,��•��,�. '� .....+ - �r�'�._:::u._._�� - !Pre�Pared`By nnm� 10118/20.1`2' ,Date.,�::.»r..ti_ j �- :,�. .- ;•rEr-: :x •— r.�• ?'' .:r, z.asi } :; !. County 'Judge':Appioal....r'.._..�:'_- ' "'..._.. ;`' ..-- :Date' :..........: ..._.. a �lr�a 1` r�, vZG� BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2012 -2013 BUDGET YEAR NO. 12/13 4.1— 4.7 On this the 23rd day of October 2012 at a regular meeting of the Commissioners' Court, the following members were present: A. Duane Peters, County Judge, Presiding B. Lloyd Wassermann, Commissioner, Precinct 1 C. Sammy Catalena, Commissioner, Precinct 2 D. Kenny Mallard, Commissioner, Precinct 3 E. Irma Cauley, Commissioner, Precinct 4 F. Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on 23rd day of October 2012 the Court heard and approved a budget amendment for the 2012 -2013 budget year for Brazos County, Texas; and WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 18 September 2012, the following amendment(s) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 23rd day of October 2012. THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS. By: Duane Peters, County Judge Original: County Clerk's Office and Attached to the original budget Copies: County Auditor County Treasurer County Budget Officer Commissioners' Court Minutes I BRAZOS COUNTY, TEXAS BUDG . ETAMENDMENTS . . No. 12113 - 4.1 Prepared y- t G� a . , y BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 12/13 - 4.2 I BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 12113 - 4.3 voil pg-'g. 0 ! 'A 4' PPP Y bn J2 Judge: 'pp voil pg-'g. 0 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 12113 - 4.4 P9. P'epaced`By; `. Paz P9. BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 12113 - 4.5 Prepared By �' " , nnm 1 Dates }: i .7/2012 m r �r;� �' a� -'<�' ..y,."�`s.'.4 `��.�_ �� •ry , y.r_;;� Yr,,: � '3"•.�,�r `, 5 += ?.�.} I ;�. { ' "� 'fir. i•:.F!' ° � r - , _ •.i�� r �. - c a ' }r;•" - ' �} �Departrrient r _ � 1 �:z,,� ,��__ ..... _.., . .��:..:.�� ;b:n - .;,, w'4r'r:t '''.''^,4'' • ''3 � '?/_•; .12/ ` ... • �._.. ;. r.: .;..Date �:.'... ',,'_ 'A'r"nrir'nvalY� +;Li'.1:.: ?' pg BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 12113 - 4.6 ID4 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 12113 - 4.7 No PERSONNEL CHANGE OF STATUS REQUESTS Commissioner Court Date: October 23, 2012 Department Submitting Information: Human Resources Purpose of Submissions: Consider• and Take Action on Change Requests Department Submitting Employee Request Action Requested Request(s) Applies To 85' District Court Evans, Kristie Merit Tyler, Steve Merit Building Maintenance Espinoza, Irma Termination Nutall, Dina Termination Olvera, Linda New Hire Sauseda, Jonathan New Hire County Attorney Bouis, Melissa Transfer w /in Dept. Bouis,. Melissa Reduce Supplement Expo Cammack, Lonnie Other Kolbe, Clarence Other Quarles, Tom Other IT Fish, Patricia Termination Lansdown, Trevor Transfer to Another Dept. JP 2.1 Estrada, Leticia Transfer to Another Dept. Juvenile Norrid, Jeanie Transfer w /in Dept. Road & Bridge Kirk, Rufus Termination S 0 Jail Maxwell Dustin Resignation Approved in Commissioners' Court: County Judge's or Commissioner's Signature: (This Copy to be attached to minutes) ! 2 3 4�.�