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Home My WebLink About2012-09-04-10:00AM-REGULAR SESSIONi BRYAN,TEXAS NOTICE OF MEETING AND AGENDA 1tr� 3 t 2: r BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON SEPTEMBER 4, 2012 AT 10:00 AM IN THE COMMISSIONERS COURTROOM OF THE COUNTY ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVE., SUITE 106, BRYAN, TX 77803 1. Invocation and Pledge of Allegiance - Chaplain G.H. Jones and Commissioner Catalena 2. Call for Citizen input and /or concerns. Consider and take action on agenda items 3 -16: 3, ReavRoIntment of the Nancy Berry. Mayor of College Station, to the Brazos Valley Council of Govemments Board of Directors: term will be 10/1/2012 - 9/30/2015. 4, Payment Authorization to Goodyear Auto Service Center Inc In the amount of 64516 for vehicle tires In the Sheriff's Office: purchase order was not obtained in advance. 5. C 7. Extension of contract for mail services with Delucla Mail Service. 8. Renewal of contract with Brenco Marketing for the purchase of fuel for Brazos County used In coniunctlon with Texas A &M. 9, Renewal of bid contract 2013 -09R lane Striping and Pavement Markers with Highway Technologies. 10. Renewal of contract with McCreary. Veselka. Bragg and Allen. P.C. for the collection of delinquent Property taxes. Vol. BRAZOS COUNTY intedocai agreement between Brazos County and the Texas A &M University System regarding the Expo Complex and the TAMU Equestrian Team. 1 1. Renewal of Contract for Fumiture Cleaning with Howell Service Corp. 12. 13. Tax Refund Applications for the following: • a. B /CS Habitat for Humanity Inc - overpayment- $469.16 • b. Rlckv & Renita East - overpayment- 5300.00 • c. Paradowski Investments LLC- overpayment -$9.83 • d. Charles D. Ivy - overpayment- 51,676.59 • e. Judie Bruecaer- overpayment- 5237.11 • f. John G. Mancuso - overpayment- 51.200.21 14. Budget Amendments. Budget Amendments FY 11/12 45.1 thru 45.5 15. Personnel Change of Status. Personnel Action Forms 16. Payment of Claims. 17. Acknowledgement of the Brazos County Purchasing Department Update for August 24 - 30, 2012. 18. Sheriff's report on inmate population. 19. Announcement of interest items and possible future agenda topics. 20. Call for Citizen input and /or concerns. 21. Adjourn. Vol. P9- ' 2- PUBLIC COMMENTS Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four minutes per person. Persons are invited to submit comments in writing on the agenda items and /or attend and make comment at the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas Constitution. As a Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in attendance at any Regular, Special and /or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to, and/or addressing the Court; in participating in public discussions before the Court; and in all actions in the presence of the Court. Those members of the public who are inappropriately attired and/or who do not conduct themselves in an orderly and appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and/or continued disruption of the meeting may result in a Contempt of Court Citation. It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or group. Neither is it the intention of the Court to allow a member (or members) of the public to insult the honesty and/or integrity of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively. Accordingly, profane, insulting or threatening language directed toward the Court and/or any person in the Courts presence and/or racial, ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following sanctions: 1. cancellation of a speaker's time; 2. removal from the Commissioners Court; 3. a Contempt Citation; and /or 4. such other and/or criminal sanctions as may be authorized under the Constitution, Statutes and Codes of the State of Texas. The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda property posted prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However, responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County Judge and/or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite existing policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act ? 551.042. INVOCATION Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court. The views or beliefs expressed by the Invocation speaker have not been previously reviewed or approved by the Court and do not necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community Is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Court. The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave., Suite 106, Bryan, TX 77803 is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two working days before the meeting. To make arrangements, please call (979) 361 -4102. Vol. Pg• 163 MINUTES September 4, 2012 BRAZOS COUNTY COMMISSIONERS COURT REGULAR MEETING Signature Paae.0f File Stamed Aaenda.ndf Sian in sheet.adf A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Administration Building, 200 South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday, September 4, 2012 with the following members of the Court present: Duane Peters, County Judge, Presiding; Lloyd Wassermann, Commissioner of Precinct 1; Sammy Catalena, Commissioner of Precinct 2; Kenny Mallard, Commissioner of Precinct 3; Irma Cauley, Commissioner of Precinct 4; Karen McQueen, County Clerk. The attached sheets contain the names of the citizens and officials that were in attendance. Invocation and Pledge of Allegiance - Chaplain G.H. Jones and Commissioner Catalena 2. Call for Citizen input and /or concerns. There was no citizen's input. Consider and take action on agenda items 3 -16: Vol. __J__�— Pg• / --- BRAZOSCOUNTY BRYAN,TEXAS 3. Reappointment of the Nancy Berry, Mayor of College Station, to the Brazos Valley Council of Governments Board of Directors; term will be 10/1/2012 - 9/30/2015. Item 3.odf Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters , Wassermann . 4. Payment Authorization to Goodyear Auto Service Center, Inc. in the amount of 645.16 for vehicle tires in the Sheriff's Office; purchase order was not obtained in advance. Item 4.odf Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters , Wassermann . 5. Approval of requisition for consulting and design of roof replacement for the Administration Auditorium roof, Juvenile, Lilly Building and Ag Extension. This manual requisition for $3350.00 will be completed in fiscal year 2012 and the remaining funds required, $20,350.00, will be encumbered and spent in fiscal year 2013. Item 5.pdf 91 Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by County Judge Duane Peters. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters , Wassermann . Item 6.odf Interlocal agreement between Brazos County and the Texas A &M University System regarding the Expo Complex and the TAMU Equestrian Team. Term of agreement is November 1, 2012 - June 1, 2015. Court Counsel reported that the TAMU Equestrian Team is building their own facility and will probably move before this agreement expires. A copy of the agreement is attached. Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters , Wassermann . 7. Extension of contract for mail services with Delucia Mail Service. Item TO All terms, conditions and pricing shall remain the same. The term of the contract extension is August 15, 2012 - September 20, 2012. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters, Wassermann. L-A Item 8.odf Renewal of contract with Brenco Marketing for the purchase of fuel for Brazos County used in conjunction with Texas A &M. The term of the renewal contract is October 1, 2012 - September 30, 2013. A copy is attached. Vol. A0 � Pg, /(,0,6 Motion: Approve, Moved by Commissioner Kenny Mallard, Seconded by Commissioner LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters , Wassermann . 9. Renewal of bid contract 2013 -09R Lane Striping and Pavement Markers with Highway Technologies. lb Item 9.odf All terms, conditions and pricing shall remain the same. The term of the renewal contract is October 15, 2012 - October 14, 2013. A copy is attached Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters , Wassermann . 10. Renewal of contract with McCreary, Veselka, Bragg and Allen, P.C. for the collection of delinquent property taxes. V -11 Item 10.odf The term of the renewal contract is October 1, 2012 - September 30, 2014. A copy is attached Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters, Wassermann . 11. Renewal of Contract for Furniture Cleaning with Howell Service Corp. Item 11.odf All terms, conditions, and pricing shall remain the same. The term of the renewal contract is October 15, 2012 - October 14, 2013. A copy is attached Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters , Wassermann . 12. Request from Verizon Communications to construct 70 ft. of (parallel) buried cable and a 2 -inch road bore in the right of way of Hopes Creek Road (to provide service to address number 12085 Hopes Creek Road). Site is located in Precinct 1. Item 12.odf Verizon facilities installation work in county right -of -way shall not begin prior to Commissioners Court approval or denial at the September 4, 2012 meeting. Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley Mallard , Peters , Wassermann . 13. Tax Refund Applications for the following: Item 13.odf • a. B /CS Habitat for Humanity Inc - overpayment - $469.16 • b. Ricky & Renita East - overpayment - $300.00 • c. Paradowski Investments LLC- overpayment -$9.83 • d. Charles D. Ivy- overpayment - $1,676.59 • e. Judie Bruegger- overpayment - $237.11 • f. John G. Mancuso - overpayment - $1,200.21 Vol. 6 � p 4 Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters , Wassermann . 14. Budget Amendments. Budget Amendments FY 11/12 45.1 thru 45.5 Item 14.pdf 45.1 Reallocate funds for TYC Parole and Juvenile Detention 45.2 Reallocate funds for Associate Judge #1 45.3 Reallocate funds for Juvenile Services and Juvenile Detention 45.4 Reallocate funds for County Clerk Election Workers 45.5 Reallocate funds for Information Technology Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters , Wassermann . 15. Personnel Change of Status. Personnel Action Forms Item 15.pdf Approved as submitted with the exception of Nancy Sifuentes, which was removed. A copy of the Personnel Change of Status Requests is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters , Wassermann. 16. Payment of Claims. Claims Sheet.odf BILL LIST 9.4.12.pdf 7101714 through 7101898 Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters , Wassermann . 17. Acknowledgement of the Brazos County Purchasing Department Update for August 24 - 30, 2012. The Court acknowledged receipt of the Purchasing Department Weekly Update. 18. Sheriff's report on inmate population. Sheriff Chris Kirk stated there were 566 inmates in jail, 55 have electronic monitors and 28 are pending for monitors. 19. Announcement of interest items and possible future agenda topics. Commissioner Cauley asked that a workshop be scheduled to discuss a Medical Director for the jail. 20. Call for Citizen input and /or concerns. Vol. /6 T Pg. /67 Jeff Reeves, Acting Agency Head, in the office of Constable, Precinct 1, congratulated Johnny Campbell on his promotion. Mr. Reeves and the late Constable Bachmann had discussed appointing Mr. Campbell if a position in the department ever came open. Mr. Reeves then introduced Robert Huet as a new hire and thanked Mary for her help as she is the backbone of the office. He also thanked the Court for all of their help during this difficult time. 21. Adjourn. Vol. ��pg, /( p0 The foregoing minutes of the Commissioners Court meeting held September 4, 2012 have been examined and are approved in open Court this / day of 2012, in Bryan, Brazos County, Texas. Duane Peters Lloyd Wassermann County Judge Commissioner, Precinct 1 Kenny Mallar Commissioner, Necinct 3 IAa Cauley Commissioner, Precinct 4 Attest: Il e Karen McQueen County Clerk Vol I G Page /(07 BRAZOS COUNTY COMMISSIONERS COURT MEETING ON 2012 AT U_'�l-9 Cali( Name (PLEASE PRINT) O rganization /Department L4 ..... ..... CIE: r acd <A f P LL-- _,_ Vol. p BRAZOS COUNT S COURT MEETING ON Name (PLEASE PRINT) Organization /Department IV v � S ( &q f y -- ro P ' V ,,. _ /& pg. 171 INTERLOCAL AGREEMENT BETWEEN BRAZOS COUNTY AND THE BOARD OF REGENTS OF THE TEXAS A &M UNIVERSITY SYSTEM This Interlocal Agreement ( "Agreement ") is made effective as of the s day of S , 2012 by and between the BOARD OF REGENTS OF THE TEXAS A &M UNIVERSITY SYSTEM, an agency of the State of Texas ( "TAMUS "), for the use and benefit of TEXAS A &M UNIVERSITY ( "TAMU "), a member of The Texas A &M University System, and BRAZOS COUNTY, TEXAS ( "COUNTY "), a political subdivision of the State of Texas, for the times and dates indicated herein. WHEREAS, Texas Government Code, Chapter also known as the Interlocal Cooperation Act, authorizes local governments to contract with each other and with agencies of the state, to perform functions or services each party to the contract is authorized to perform individually; and, WHEREAS, COUNTY and TAMUS each desire to enter into this Agreement in order to delineate the intended use of the Brazos County Exposition Complex by the TAMU Department of Athletics Equestrian Team; and, WHEREAS, COUNTY and TAMUS each represent it is authorized to enter into this Agreement; NOW, THEREFORE, in consideration of the recitals and mutual covenants made by TAMUS and COUNTY to be respectively kept and performed, the parties agree as follows: SECTION I. PURPOSE OF AGREEMENT 1.1. The purpose of this Agreement is to establish the responsibilities of TAMUS and COUNTY regarding the use of the Brazos County Exposition Complex ( "Complex "), Prepared by Office of General Counsel Brazos County Exposition Complex _..- .. — ..r - -•. • - -• } Legal Files 2012 - 0030776 OgMI2 - NC - __ - �•_ �yV'FC 1i 7 Y� Vol 1. , t2 P$• 1 specifically its Indoor Arenas and Outdoor Arena, and approximately 38.04 acres of adjoining Property, as defined in Section 3.3, and as shown on Exhibit "C ", attached hereto and incorporated herein for all purposes. SECTION II. TERM 2.1. This Agreement shall begin on November 1, 2012 and shall terminate on June 1, 2015. The parties may mutually agree to extend the term of this Agreement by execution of a separate interlocal agreement. 2.2. This Agreement may be terminated by either TAMUS or COUNTY, without cause, provided one hundred eighty (180) calendar days written notice is provided to the other party; however, this Agreement may not terminate prior to the end of an academic year. In the event of such termination, any payments due under this Agreement will be made up to and including the date of termination. Upon termination, the parties will have no further rights or obligations under this Agreement. SECTION III. INTENDED USE 3.1. COUNTY agrees TAMUS will have use of the Complex North Arena, South Arena, Covered Warm -Up Arena and Outdoor Warm -Up Arena, shown on Exhibit "A ", attached hereto and incorporated herein for all purposes, based upon a schedule of hours as agreed upon by COUNTY and TAMUS. TAMUS agrees its use of the arena(s) is subject to COUNTY's precedent use of the facilities for its own purposes with COUNTY giving TAMUS at least thirty (30) days notice of COUNTY's intent to supersede use of the Complex or arena(s). At the time of execution of this Agreement, Exhibit `B ", attached hereto and incorporated herein for all purposes, reflects the practice schedule for use by TAMUS. Prepared by Office of General Counsel 2 Brazos County Exposition Complex Legal Files 2012 - 0030776 08/08/12 - NC Pg. 3.2 Scheduling of TAMUS practice times and dates for TAMUS held/sponsored competitions will be given to COUNTY one (1) academic semester, in advance. COUNTY agrees to give TAMUS written notice of any scheduling conflicts within fifteen (15) days following the date of COUNTY's receipt of TAMUS' schedule. 33 Approximately 38.04 acres, as shown on Exhibit "C ", attached hereto and incorporated herein for all purposes, of property ( "Property ") will be allocated exclusively for TAMUS' use. TAMUS agrees to use the entrance off Jones Road as its primary entrance to the Property and will keep the gate locked at all times when no TAMUS personnel are present. On an annual basis, additional property may be made available to TAMUS for grazing its equestrian team horses subject to approval of COUNTY and with the understanding TAMUS would be responsible for maintenance of the additional property to include fencing, planting of grass, fertilizing of same, and control of weeds and brush. 3.4 TAMUS use of the arena(s) during TAMUS' scheduled time(s) would be exclusive to TAMUS subject to COUNTY personnel having necessary access for custodial, maintenance, marketing, sales, public relations, or other COUNTY operational purpose(s) in a manner that does not materially interfere with TAMUS' use. Should COUNTY's exercise of prior use conflict with TAMUS held/sponsored competitions, the parties will negotiate in good faith to reschedule their respective dates. SECTION IV. ADDITIONAL FACILITIES 4.1 Any construction of facilities by or on behalf of TAMUS on the Property shall be subject to the prior written approval of COUNTY. COUNTY agrees to provide TAMUS a one (1) year notice of any COUNTY intent to construct facilities on the Property. Should COUNTY Prepared by Office of General Counsel 3 Brazos County Exposition Complex Legal Files 2012 - 0030776 08/08/12 - TVC • .. - ... Iii. q Vol. g• construct facilities on all or any portion of the Property, COUNTY agrees to provide comparable land to TAMUS adjacent to the Property of the same size as that used by COUNTY. 4.2 In the event TAMUS constructs facilities, TAMUS agrees, at its sole cost and expense, 1) to be responsible for all maintenance and repairs of said facilities, 2) to employ an onsite manager with operational oversight of materials, equipment, and horses kept at the facilities and 3) to separately meter utilities to the facilities and be responsible for payment of those metered costs. COUNTY agrees any facility built by TAMUS will be for TAMUS exclusive use during the term of this Agreement. 4.3 COUNTY agrees that facilities on the Property may be constructed by TAMUS or by The 12th Man Foundation, a nonprofit corporation, for the benefit of TAMUS. SECTION V. FACILITY COSTS 5.1. COUNTY will invoice on a monthly basis and TAMUS will remit payment to COUNTY within thirty (30) days at the address provided by COUNTY for the following facility costs related to TAMUS' use of the Complex: Use of the North Arena and South Arena (individually, "Indoor Arena ") for practices when no utilities are used at the rate of $150.00 per day, per Indoor Arena; use of Indoor Arena for up to eight (8) hours with lights and /or fans at the rate of $300.00 per day, per Indoor Arena; use of the Covered Warm -Up Arena at the rate of $150.00 per day if lights and/or fans are used, but the Covered Warm-Up of the Outdoor -Up Arenano lights or fans are used; and no cost to T Use of one (1) Indoor Arena for TAMUS held/sponsored competitions at the rate of $1,500.00 per day, a second Indoor Arena at the rate of $600.00 per day; and use of the Covered Warm -Up Arena at the rate of $600.00 per day if used for actual competition, but at no cost if used for warm up but not actual competition. A total rate of $600.00 for all arenas combined per move in and/or set up day prior to competition days. Prepared by Office of General Counsel 4 Brazos County Exposition Complex Legal Files 2012 - 0030776 08/08112 - NC Pg . 5.2 The costs stated in Section 5.1 are subject to evaluation twice per calendar year by COUNTY and TAMUS, as costs of utilities or the rate at which COUNTY assesses other customers for use of the Complex or arena(s) may change. 5.3 COUNTY, upon, the provision of sixty (60) days written notice, shall apprise TAMUS of any and all utility increases which may occur upon the Property. 5.4 The parties agree that the COUNTY is limited to two (2) increases per year•, with one (1) notice of increase to be provided on each yearly anniversary date of this Agreement and the second notice of increase, if any, provided during the middle of each year. SECTION VI. EQUIPMENT/FACILITY MAINTENANCE 6.1 TAMUS will be responsible, at its sole cost and expense, for providing its own equipment for care of the Indoor Arenas and the Outdoor Arena. 6.2 Care of the Indoor Arenas and the Outdoor Arena will be coordinated with COUNTY personnel having oversight over Complex maintenance. 6.3 All COUNTY facilities used by TAMUS will be cleaned, maintained, and repaired on a daily basis to the original condition as found by TAMUS. At the time of termination or expiration of this Agreement, TAMUS and COUNTY will agree upon the extent to which TAMUS will, at its sole cost and expense, return the premises to their original condition, normal wear and tear excepted. Upon termination or expiration of this Agreement, any permanent improvements to the Property and/or the Complex will revert to COUNTY ownership. 5 OAticJ :. 1 :d..; Prepared by Office of General Counsel Brazos County Exposition Complex Legal Files 2012 - 0030776 08/08/12 - TVC SECTION VII. PARKING 7.1 There is an area in the Complex, as shown on Exhibit "C ", which is directly adjacent to the Property and designated for parking ( "Parking Area "). All terms of the Parking Agreement — Shared Parking, by and between Brazos County and the Board of Regents of Texas A &M University System, executed November 3, 2009, and attached hereto and incorporated herein for all purposes as Exhibit "D" ( "Parking Agreement ") are hereby adopted and incorporated into this Agreement by reference. Nothing in this Section VII, shall grant or vest any title, property rights or easement in the Parking Area in TAMUS, and all ownership of the Parking Area shall remain fully vested in the COUNTY. 7.2 No portion of the Parking Area, driveways or other designated parking areas on the Property and Complex shall be used for any purpose other than authorized parking, and no fence, barricade or improvement shall be constructed by either party that would prohibit the use of the Parking Area, driveway or other designated parking areas. TAMUS shall provide, as reasonably necessary, maintenance and repair work to the Parking Area, which shall include any striping, lot sweeping and landscaping. TAMUS shall pay all utilities associated with the Parking Area, including facility lighting as directed by standard safety practices. TAMUS and the COUNTY both agree to maintain liability insurance for the Parking Area as is standard for their own business usage. SECTION VIII. PARTIES' RELATIONSHIP AND RIGHT TO PROMOTE AFFILIATION 8.1 The COUNTY and TAMUS acknowledge and agree the parties' relationship is that of LESSOR AND LESSEE and that no other legal relationship exists between the parties, including, without limitation, partners, joint ventures, employer or employee. Neither party shall Prepared by Office of General Counsel 6 Brazos County Exposition Complex Legal Files 2012 - 0030776 09/08112 - TVC Iii;CUar1:IJT� , lU -- Vol. p 1 77 have the right or power to bind the other party and an y attempt to enter into an agreement in violation of this Agreement shall be void. Neither party shall take any actions to bind the other party to an agreement. 8.2 COUNTY is not responsible for wages, social security taxes, hospitalization insurance or workers' compensation insurance for TAMU personnel, contractors or students. 8.3 Nothing in this Agreement is to be construed as transferring financial responsibility from one party to another. 8.4 The parties also acknowledge and agree that that the parties' affiliation under this Agreement carries with it valuable publicity and standing in the State and local community. For these reasons, the parties agree that each has the right to advertise and promote the parties affiliation under this Agreement; provided that any such advertisement or promotion is approved in advance by both parties, and nothing in this Agreement shall be construed as granting any license to use the marks (logos /trademarks) of TAMUS or TAMU. SECTION IX. MODIFICATION OF AGREEMENT 9.1 The terns and conditions of the Agreement may be modified at any time by the mutual consent of both parties. However, no amendment or modification to this Agreement is effective unless and until it is reduced to writing and signed by duly authorized representatives of both parties. SECTION X. WRITTEN NOTICE 10.1. Unless otherwise specified, written notice will be deemed to have been duly served if delivered in person to the individuals listed below or if it is delivered or sent certified Prepared by Office of General Counsel Brazos County Exposition Complex Legal Files 2012 - 0030776 08/08/12 - NC Vol. tfj y \� p 7 mail to the business address below. Each party will have the right to change its business address by at least thirty (30) calendar days written notice to the other party. TAMUS: Mr. Eric Hyman, Director of Athletics Department of Athletics P.O. Box 30017 College Station, TX 77842 -3017 with a copy to: Department of Contract Administration 1182 TAMU College Station, TX 77843 -1182 COUNTY: Mr. Duane Peters, County Judge Brazos County 200 South Texas Ave., Suite 332 Bryan, Texas 77803 with a copy to: Tom Quarles Director of Special Event Facilities Brazos County 5827 Leonard Road Bryan, Texas 77803 SECTION XI. STATE AGENCY/ POLITICAL SUBDIVISION 11.1. COUNTY expressly acknowledges that TAMUS is an agency of the State of Texas and TAMUS acknowledges that COUNTY is a political subdivision of the State of Texas. Nothing in this Agreement will be construed as a waiver or relinquishment by TAMUS or COUNTY of its right to claim such exemptions, privileges, and immunities as may be provided by law. SECTION XII. WAIVER 12.1. Failure of any party, at any time, to enforce a provision of this Agreement, in no way constitutes a waiver of that provision, nor in anyway affects the validity of this Agreement, any part of this Agreement, or the right of the party thereafter to enforce each and every prepared by Office of General Counsel 8 &azns County Exposition Complex Legal Files 2012 -0030776 08/08/12 - NC 79 v01. 1 Pg. 1 provision of this Agreement. No term of this Agreement will be deemed waived or breach excused unless such waiver is in writing and signed by the party claiming to have waived. Furthermore, any consent to or waiver of a breach will not constitute consent to or waiver of or excuse of any other different or subsequent breach. SECTION XIII. INVALIDITY 13.1. If any portion of this Agreement is held invalid, illegal or unenforceable by a court or other tribunal of competent jurisdiction, the validity, legality, and enforceability of the remaining provisions will not in any way be affected or impaired. The parties will use their best efforts to replace the respective provisions of this Agreement with legal terms and conditions approximating the original intent of the parties. SECTION XIV. ENTIRE AGREEMENT 14.1. It is understood this Agreement contains the entire agreement between the parties and supersedes any and all prior agreements, arrangements, or understandings between the parties relating to the subject matter. No oral understandings, statements, promises, or inducements contrary to the terms of this Agreement exist. This Agreement cannot be changed or terminated orally. No verbal agreement or conversation with any officer, agent or employee of COUNTY or TAMUS, either before or after the execution of this Agreement, affects or modifies any terms or obligations of this Agreement. SECTION XV. CHOICE OF LAW, PLACE OF PERFORMANCE AND JURISDICTION 15.1 This Agreement is governed by the laws of the State of Texas. 15.2 Performance of this Agreement is in Brazos County, Texas. Prepared by Office of General Counsel 9 Brazos County Exposition Complex Legal Files 2012 - 0030776 08/08112 - TVC ;,;.� '' , : in icr:rl rsl;�;c C?f(icc 1 _iUG'sJi;ZEN'T V OI. (� p l 80 15.3 All suits, actions, claims and causes of action relating to the construction, validity, performance and enforcement of this Agreement shall be in the courts of Brazos County, Texas. SECTION XVI. FORCE MA.IEURE 16.1 Neither party shall be liable in damages or have the right to terminate this Agreement for any delay or default in performing hereunder if such delay or default is caused by conditions beyond its control including, Acts of God, Government restrictions including wars, insurrections, natural disasters or other emergencies as declared by Federal, State or County agencies or departments for use of the Exposition Complex for emergency animal or civilian housing, and/or any other cause beyond the reasonable control of the party whose performance is affected. 16.2 if performance of any obligation of either party hereunder is prevented or rendered impracticable or infeasible as discussed in the preceding paragraph, it is understood and agreed that there shall be no claim for damages against the obligated party for failure to perform its obligations under this Agreement. SECTION XVII. AUTHORITY 17.1. Each party has full power and authority to enter into and perform under this Agreement, and the person signing this Agreement on behalf of each party has been properly authorized and empowered to enter into this Agreement. The persons executing this Agreement represent that they have authorization to sign on behalf of their respective entities. SECTION XVIII INDEMNIFICATION AND HOLD HARMLESS PROVISIONS 18.1 To the extent permitted by the Constitution and laws of the State of Texas and without the waiver of sovereign immunity or any other defense to which the parties may be Prepared by Office of General Counsel 1 O Brazos County Exposition Complex Legal Files 2012-0030776 08/08/12 - NC . � is •:il F'�i' ?tt: C):i'.�;�� \Y T P entitled to assert, respectively, TAMUS shall indemnify and hold COUNTY harmless from liability resulting from the negligent acts or omissions of TAMUS, its students agents, or employees pertaining to its activities conducted on the premises and the activities to be carried out pursuant to the obligations of this Agreement, provided, however, that TAMUS shall not hold COUNTY harmless from claims arising out of the negligence of COUNTY, its officers, agents, or any person or entity not subject to TAMUS supervision or control. 18.2 To the extent permitted by the Constitution and laws of the State of Texas and without the waiver of sovereign immunity or any other defense to which the parties may be entitled to assert, respectively, COUNTY shall indemnify and hold TAMUS harmless from liability resulting from the negligent acts or omissions of COUNTY, its agents, or employees pertaining to its activities conducted on the premises and the activities to be carried out pursuant to the obligations of this Agreement, provided, however, that COUNTY shall not hold TAMUS harmless from claims arising out of the negligence of TAMUS, it students, officers, agents, or any person or entity not subject to COUNTY's supervision or control. 18.3 In the event the parties are legally adjudged to have been jointly negligent in causing injury or damage, each party shall be obligated to satisfy its proportionate share of such judgment based upon the percentage of liability attributed to it in such judgment. If COUNTY is adjudged to be liable for the acts or omissions of TAMUS, then COUNTY shall be indemnified by TAMUS to the extent of such vicarious liability. If TAMUS is adjudged to be liable for the acts or omissions of COUNTY, then TAMUS shall be indemnified by COUNTY to the extent of such vicarious liability. Neither Party hereto shall be obligated to indemnify the other for such other Party's own negligence Prepared by Office of General Counsel 1 1 Brazos County Exposition Complex Legal Files 2012 - 0030776 09/08/12 - TVC t- i {;Cf'],'II;i':i i '} Vol. 6 Pg. P 18.4 The parties understand and acknowledge that TAMUS intends to contract with others for the purpose of constructing buildings upon the Property subject to the lease herein. Therefore, TAMUS agrees that, to the extent that it requires any contractor to name TAMUS as an additional or named insured under a contractor's policy of insurance, it shall also cause the inclusion of the COUNTY as an additional insured in all agreements entered into with contractors and subcontractors who shall be engaged by TAMUS for the purpose of furnishing services or equipment at the premises that are subject to this Agreement. SECTION XIX. AGREEMENT READ 19.1 Each party acknowledges that it has read, understands, and intends to be bound by the terms and conditions of this Agreement. SECTION XX. MISCELLANEOUS 20.1 It is understood and agreed that this Agreement may be executed in a number of identical counterparts with each deemed an original for all purposes. 20.2 Notwithstanding any other provision of this Agreement to the contrary, the parties acknowledge that any real property improvements constructed for or on behalf of TAMUS, and the tenant's leasehold interest in the Property, are held in the name of the Board of Regents of The Texas A &M University System for the benefit of TAMUS. However, per Section 6.3 documented herein, upon termination or expiration of this Agreement, any permanent improvements to the Property will revert to COUNTY ownership. IN WITNESS OF THIS AGREEMENT, COUNTY and TAMUS, through their duly appointed agents, have executed this Agreement in duplicate originals. Prepared by Office of General Counsel 12 Brazos County Exposition Complex Legal Files 2012 - 0030776 OVUM - TVC 1.S {3�f.' Office ! :,rt:T I) VO1. 1 P 1 EXECUTED this the '0_�A S� - day of 2012 by TAMUS. BOARD OF REGENTS OF THE TEXAS A&M UNIVERSITY SYSTEM, an agency of the State of Texas, for the use and benefit of TEXAS A&M UNIVERSITY By: c rain B. J. r � q� Vice President for Finance and Chief Financial Officer Texas A&M University TO FORM: 0 ManAging (566ua�kProperty and Construction Office of General Counsel The Texas A&M University System 13 Prepared by Office of General Counsel Brazos County Exposition Complex Legal Files 2012-0030776 06/0811 2 - NC Vol. P9. EXECUTED this the 71_ day of /�r 2012 by COUNTY. BIZ COUNTY S By: Duane Peters, County Judge Brazos County, Texas APPROVED AS TO FORM: �A F1 11 IT WS F, wi gi—amm t �. C ounty • Braz • ATTES Karen McQueen County Clerk 14 Prepared by Office of General Counsel Brazos County Exposition Complex Legal Files 2012 - 0030776 08/08/12 - TVC E:S:,t;; P /&� .r.r�T ___ � � Vol. pg. .elf � .. :k'•'''�' >r, :�± :,.,,Y::' I ' EXHIBIT A - COMPLEX SITE i i , i r i o l Mlos COURIT Brazos County Expo Site Plan EXPO Leonard Road Mv 71- D - 7/- 71- 71- 71- 70 61 6f - RV #*I =n N C -Al 77= 54 49 48 47 31113 R 4 1 6 1 A 91011121314151' JJJ P= NV "N'L V% EH- Exhibit Hall NA North Arena EP East Pavilion WA Covered Warm U Arena BH- Banquet Exhibit Hall SA South Arena WP West Pavilion OA Outdoor Warm-Up Arena CW-j Covered walkway connecting Exhibit Hall to North Arena RV RV parking spaces CW-2 Covered walkway connecting North Arena to South Arena P Parking spaces I 111111111 r] O Jones Road Exhibit Vol. p 197 EXHIBIT B PRACTICE SCHEDULE Pursuant to Section III of the Agreement, the practice schedule per the documented qualifications and/or parameters shall be as follows: Monday afternoons from 1:00 p.m. to 4:00 p.m. Tuesday afternoons from 12:00 p.m. to 4:15 p.m. Wednesday afternoons from 12:00 p.m. to 4:00 p.m. Thursday afternoons from 12:00 p.m. to 4:15 p.m. Friday afternoons from 12:00 p.m. to 3:00 p.m. rr:Lcc h Vol. P g .— l Y 8' EXHIBIT C PROPERTY 3 ;Iql4x3 2 9 L : 0 1 z in 0 S con 0 rn Mf on C4 ---------- pen ui co t '•C .:.:.:::::..:::: In cr. uj In P Cb I H 61 551.5V N 49-15'07'W Ul 9r.4c tj -"\tsd\a 1410m P—Alm i0o m arwo U01/0/2 - - -- --- --. voi.� / ?D cy- 1 RE a U, t '•C .:.:.:::::..:::: In cr. uj In P Cb I H 61 551.5V N 49-15'07'W Ul 9r.4c tj -"\tsd\a 1410m P—Alm i0o m arwo U01/0/2 - - -- --- --. voi.� / ?D EXHIBIT D sirm Rcal Estate OMcc Ice OC I I r_.i H- i:" TAL DOCUr--iENT PARKING AGREEMENT Vol. /6 P / PARKING AGREEMENT - SHARED PARKING THE STATE OF TEXAS COUNTY OF BRAZOS THIS PARKING AGREEMENT is made and entered Into as of the date signed by the County Judge of Brazos County and is by and between Brazos County, ("the County"), and the Board of Regents of the Texas A&M University System ("TAMUS "). WHEREAS, the County is the owner of unplatted property known as the "remainder of Brazos County, Texas Called 159.00 Acre Tract, Vol. 4583, page 287, located at within the City of Bryan, Brazos County, Texas (hereinafter referred to as "Property I ")t WHEREAS, the County is also the owner of adjacent property known as Lot 2, Block 1, Phase 2A, 3.65 Acres, VOL 8205, Page 9, known as the Brazos County Expo location and located within the City of Bryan (herein after inferred to as *property II "); WHEREAS TAMUS is a tenant of Brazos County at the Brazos County Expo location; Whereas, TAMUS contemplates l be shared between the County and parking a TAMUS on property I, which parking NOW, THEREFORE, In consideration of the mutual covenants and agreements set forth herein, the sufficiency of which is hereby acknowledged, the parties hereby agree as follows: 1. Easement Purpose. The Easement granted by owner, the County, to tenant, TAMUS, is for the purpose of paddng. 2. Grant of Basement. The easement is granted by the County to TAMUS. The easement is nonexclusive and irrevocable, but only for so long as the easement is used for the purpose of parking on Property I. 3. Force and Effect. This Basement shall remain in fu ll force an At such time as such easement on Property I is used for the purp parking. that the use of property I is no longer used for purposes of the Easement by tenant Shared Parldog.4greement Page I of 3 Exhibit o _.�� _ T O�CCC P I dull .�� lj,)Ci�M'ENT V0 i .. TAMUS, the easement shall become null and void by its own terms, and the County shall not be required to file any release, termination or other document to evidence the termination of this Shared Parking Basement. 4. Maintenance & Liability: No portion of the drives or parking areas on the r the Property I shall be used for any purpose other than authorized by Instrument an no fence, barricade or improvement shall be constructed by either party that would prohibit the use of the parking lot or the Basement purpose. After completion of construction of the parking lot, tenant shall provide, as reasonably necessary, maintenance and repair work:. This shall Include any striping, lot sweeping and landscaping. Tenant TAMUS shall pay all utilities associated with the parking lot, Including facility lighting as directed by standard safety practices. TAMUS and the County agree to maintain liability insurance for the parking lot as is standard for their own business usage. TAMUS, a self-insured governmental entity of the State of Texas, represents {hat its maximum tort responsibility for personal injury and property damage is governed by the Texas Tort Claims Act, TWUS C M[. PRACTICE & RENMDtBS CODE, Chapter 101, Sections 101.021 -023. TAMUS agrees, to the extent authorized by the laws of the State of Texas, to indemnify and hold harmless and defend the County, its officers, agents, elected officials and employees from and against any and all claims, losses, damages, causes of action, suits and liability of every kind, including all expenses of lidgadon, court costs and attorney's fees, for injury to or death of any person, or damage to any property, or for any breach of contract arising out of or In connection with this lease agreement and the purposes for which this Agreement was entered into, including but not limited to property damage, injuries and death due to the set, omission, mistake, fault, default, or negligence of the Tenant, its agents, employees, invitees, licensees or guests. 5. No Third party Beneficiary. It is mutually agreed that the intention of the parties is that this Agreement is for the private benefit of tho parties and their. respective successors and assigns and shall be strictly limited to and for the purposes herein expressed. Shared Parking Agreement Page 2 of 3 Exhibit a A; - n Real 1 ?state Of_sce 1 . .. C- IAL �o Q C ,,1EN11 T Vol. 1 P !! 6. Covenants Running with The L, and. The rights and obligations contained in this Agreement and the terms and condition hereof shall be deemed to be covenants running with the land and binding upon the parties and their respective successors and assigns. Brazos County Randy S' s, County Judge Date: It The Board of Regents of the Texas A&M University System Phillip A Ray University coptracts fficer Date: _10 • I l k I STATE OF TEXAS COUNTY OF BRAZOS This instrument was acimowledged before me by Brazos County Judge Randy Sims on behalf of Brazos County this __3gj _ day of _ lal Ahtr , 2009. State STATE OF TEXAS COUNTY OF BRAZOS This Instrument was acknowledged before me by Phillip A. Ray, University Contracts Officer on behalf of TAMUS this day of 2009. & 1'�P1w�1'1 Notary Public, State of Texas LOW W NERVISH Ny EaMdnbn (1081 may to rote APPROVED COPY FOR YOUR FILES From: Dabble L. Lockledge Dale: l 1 (tt t Shared Parking .4greement Page 3 of 3 ExhibitO �-- Lena � �� , �� Na� l' ��: ;�. = UZ6i. \.l:i� ?'i �.� � ♦0�. `C � p l { ,. fit r V. Brazos County Purchasing Department 200 SOUTH TEXAS AVE SUITE 352 BRYAN, TX 77803 PHON (979) 3614290 FAX (979) 3614293 Charles Wendt, Purchasing Agent Leslie Williams, Asst. Purchasing Agent Tiffany West, Buyer August 28, 2012 DeLucia Mail Service 2021 S Texas Phone: 979 -779 -6245 Bryan, Texas 77801 Email: Attn; Scott Delucia Re: Exiemion of CoWrad for Mad Ser"s Brazos County appreciates the quality work your company has. provided and would like to exercise an extension option for Meff S&Wees CoWmc1 All terms, conditions, and pricing shall remain the same. This extension will start Aueruf I5 2012 (hrop>th UH16MAR 30.2012 To accept the extension option, please fill out the information and sip below. Mum the signed documents by email to Iwitliams@co.brazos.tx.us or fax to (979) 3614293. Please then submit the original signed documents and an updated Certificate of Insurance by mail to the address listed above. Please return acceptance as sea" as possible. If you have any questions, I may be reached at (979) 361 -4294. Contact Name: ✓ m-'e L V �/ ' Telephone: f - 7 2 26?- - ; ( d— � &Mail• �I WYA � 1 '� � Fax: DELUCIA MAIL SERVICE An orized Signature Date Q Duane Peters, County .fudge Date T /T '3DHd Vol. -Q-�—Pg- /q,,,5 K V £0:60 ZTOZ'6Z'bnV Brazos County Purchasing Department 200 SOUTH TEXAS AVE SUITE 352 BRYAN, TX 77803 PHONE (979) 3614290 FAX (979) 361 -4293 Charles Wendt, Purchasing Agent Tiffany West, Sr. Buyer Leslie Williams, Senior Buyer Gail Davis, Buyer August 23, 2012 Brenco Marketing P.O. Box 3819 Bryan, TX 77805 -3819 Phone: 979 - 260 -3835 ext. 13 Fax: 979- 691 -8588 Email: don @brencomarketing.com Attn: Don Broach Re: Renewal of Contract for Fuel with Brazos County Brazos County would like to exercise the renewal option for the Fuel Contract — Texas A &M Master Agreement # M200207. All terms, conditions, and pricing shall remain the same. This renewal is number two (3) of a four (4) year option as provided for in the original Master Agreement M000341. To accept the renewal option, please fill out the information and sign below. Return this letter by email to Iwilliams(4brazoscountytx.sov or fax to (979) 3614293 and submit an original and an updated Certificate of Insurance by mail to the address listed above. Upon receipt of signed document, a new Contract number will be issued to continue the agreement from October 1, 2012 through September 30, 2013. Please return acceptance as soon as possible. If you have any questions, I may be reached at (979) 361 -4291. Contact Name: ]r;�O� �.4AG 44 Telephone: —/ W :?Z 5 9 5 BRENCO MARKETING Donald Broach 'BIOS C TY Duane Peters, County Judge '23 Date 9 — � Date Vol. /6 Pg . 19 Fran: 0812812012 06:45 1748 P.001/002 ID Brazos County Purchasing Department 200 SOUTH TEXAS AVE SUITE 352 BRYAN, TX 77503 PHONE (979) 361 -4290 FAX (979) 361-4293 Charles Wetsd4 Purebasiog Agent Tiffany West' Senior Buyer L•esiie W illiams, Ant Purchasing Agent Gall Davis, sayer August 15, 2012 Highway Technologies Phone: 512- 990 -9525 12909 Dam Road Fax: Austin, TX 75754 Email: 'I mrJarmsowy- tech:eom Attn: Tim Jaram Re: Reaewa/ of CoxVad for Lane SW#Aff and Pavement Markets – 2013 -09R , Btsaos Cotmty would like to exercise the renewal option for Lace Slrip/xg mrd Pow scent Markers – 2013 -MA previously known as Bid #s 2012 -03R, 2011 -02R, 2010-02R and 2009 -03 for the Road and Bridge Department. All terms, conditions, and pricing shall remain the same. To accept the renewal option, please 511 out the information and sign below. Return this letter by email' to hdUixms@brszoscouwytx.gpv or fax to (979) 3614293 and submit an original and an updated Certificate of bosmnce by mail to the address listed above. Upon receipt of signed document, a new Contract number will be issued to continue the agreement from October 15, 2012 to October 14, 2013. Place rvturn aeeepeanee as soon as possible. If you bane say questions, l mary� bee reached at (979) 361-4294.' (' q Contact Name: in !�" h �'� Telephone; E- fail:)v hIL119 ►Iwy 'd �. t'ra•n Fax. .5 `9 , o —0 Highway Tachnologies signature B s co Thane Peters, County Judge tx 30z7 Vol I Pg. f T7 - -o — - W m u 'C o O O O 0 0 0 p 0 p 0 O 0 O 0 O 0 O 0 O 0 O 0 O ° o 0 o 0o 0 °_ O o O 0 C W a ° o ° 0 ° ° O o O 0 0 0 0 0 0 0 0 0 o 0 h o ° p 0 ° o 0 o - 0 °- tD A N to N tD r tD r 0 tD r O n j a FI- r 0 a Q O d r tV Q v m O N N O O 42 O O O O O O O O O O O O p p O O p O O O O N H A O off Z O O, !� N G N O N o N O 1ff O O 00 O Cp O O N O N t°p N ^ N N 1ff N N C O J c (� O O 0 0 p o O O O O 0 O O p o O O O o C O o W) h Uj tL V d o O o ° d tff C co o o o O O O ° p o o C o O o O n O do U. Q O C I to 40 r A w trf V M t°D c7 W to t" m N O O O e N Z W W 3 Z 6 N N N O O t! O O ° N O o N o d O O N O o N O N O N O O A r P t7 N W N r a N O O C W r 4 cm N O N V C O O o O 0 O O O O O O O O O O O O O O O ° In W N W d o ° G o 0 O O ° 0 O O O ° 0 O O O ° 0 O ° 0 o 0 0 ° 0_ 0 ° ° _ 0 0 o EO o ° '? '� m tQ !- >- (y ° v 9 CO tit HI a N CD in A tD 0 co 0 m to 0 N 0 a to ti to r a P � r r ° r N r V a ` O v O 5 F N r N ~• L N (' Z Z v o Q. Q w a o 0 0 0 0 °0 ° 0 °0 00 o ti A ° ,° r r L O O o o C r r t� r o trf o t7 n tV o t+! N . 0 N ri H /'7 N r F" Cf N c U) = N W N d Z O N N JNva o T- m N d N Y a 3 a c r t tm 0 V c c to 3 f d a ; 3 a > o w o 1-- O a p O Y o J o' J c J o J 0 J 0 J o E t Q Q m m s Q , C 0 E ,� O O C fA vl N N V Q Q C O C O u > u�i a >' '.O_+ W O IA h a m Of OI OI O) O7 C C A A m E m r O O m m d v N M W C C C C C Y C Y c Y C Y `a C Y C Y O ° O +' ° C a C a m I. m m Q' tp m V v 10 ` m m n ` d F is m A A m f m i`a w Te t`e g o o o o v a m ` C t 0 g v v v v v v c w a K c M v y v v v m m m N N m m a o v OC v d N « « « p p W V Q N t O .0 O y y u m y m rr . y m u m y m rr y m C M u m M u m M u .I u + r 'C O V m w t C m m �° 0 m m 3 a a V V r N co m N N V m V eD IL d V LL S U O LL J LL J LL J LL J LL J LL J LL J LL J LL. J LL J 4 u7 W C'J S 4 V W W W W W O � Z c O O O O O o o O O O O p N O O d O O LLI C O Q O G p a h h N N N N �"� C%i to r N N tp r O V W O W r N t +f a h tD f` W Di ° r r r N r trf r r H r to r A r w r Of r O N r N •Q f•' Vol. P9' MCCREARY, VESELKA, BRAGG & ALLEN, P.C. CONTRACT FOR THE COLLECTION OF DELINQUENT PROPERTY TAXES THE STATE OF TEXAS § COUNTY OF BRAZOS § THIS CONTRACT is made and entered into by and between The County of Brazos, Texas (The County), acting herein by and through its governing body, and McCreary, Veselka, Bragg and Allen, P.C. (The Firm), 700 Jeffrey Way, Suite 100, P.O. Box 1269, Round Rock, Texas 78680. L The County agrees to employ and does hereby employ MVBA to enforce by lawsuit or otherwise the collection of all delinquent taxes, penalty and interest owing to all of the taxing units for which The County collects property taxes except the Bryan ISD. Current year taxes which become delinquent within the period of this Contract shall become subject to the terms of this Contract upon the following conditions: A. Taxes on real property that become delinquent during the term of this Contract, that are not delinquent for any prior years, become subject to the terms of this !Contract on July I' of the year in which they become delinquent. B. Taxes on tangible personal property that becomes delinquent during the term of this Contract become subject to the terms of this Contract if not paid within sixty days of the date on which the taxes become delinquent. C. Not withstanding A and B above, taxes on tangible personal property and real property that become delinquent during the term of this Contract that are also delinquent for prior tax years and is the subject of a lawsuit to collect the prior years delinquent taxes, shall become subject to its terms on the first day of delinquency as defined by the Texas Property Tax Code. II. The County agrees to furnish all necessary delinquent tax information to The 'Firm on all property within the boundaries of The County. The County shall provide The Firm a computer file of all delinquent taxes each quarter of the year. The County hereby authorizes The Firm to determine the name, identity and location of necessary parties and to procure necessary legal descriptions of property and hereby assigns to The Firm the right to recover the costs of obtaining such information. www.mvbalaw.com Pagel d 4 Vol. — pg. III. The Firm agrees to mail the tax notices required by Sections 33.07, 33.08, and 33.11 of the Texas Property Tax Code at no charge provided that The County timely! 'furnishes electronically the delinquent tax information to The Firm. IV. The County shall provide Office Space in the County Tax Office to accommodate two (2) employees of The Firm and system access for The Firm's two (2) computer terminals and a printer. V. The Firm is to advise The County of errors, double assessments or other discrepancies coming under observation during the progress of the work. VI. The Firm is to intervene on behalf of The County in all suits for ad valorem taxes hereafter filed by any other taxing unit on property located within its boundaries. VII. The Firm agrees to make written delinquent tax collection progress reports to The County quarterly or upon request. VIII. The annual goal for total delinquent collection of the outstanding balance as of September 1 for each of the four taxing jurisdictions is established: for Brazos County a collection goal of thirty -nine percent (39 %), City of Bryan a collection goal of thirty -seven percent (37 %), City of College Station a collection goal of forty -seven percent (47 %) and College Station Independent School District a collection goal of forty -eight (48 %). The percentage collection goal shall be calculated using September 1 Delinquent Balance as compared to the following August 31 Delinquent Balance. The data used will be that shown on the monthly reports of the Brazos County Tax Office. If a goal is not met or exceeded, The Firm shall pay a penalty to The County in the amount of six thousand ($6,000); the City of Bryan in the amount of four thousand ($4,000), the City of College Station in the amount of two thousand five hundred ($2,500) or to the College Station Independent School Dl, strict in the amount of nine thousand ($9,000). Page 2 of 4 www.mvbalaw.com j / 0 (--) Vol. / ( 2 Pg. IX. The County agrees to pay The Firm, for services rendered, fifteen percent (15 %) of all delinquent taxes, penalty and interest collected by The County for itself and all the taxing units for which it collects except for the Bryan Independent School District, for years covered by this contract. The penalty imposed pursuant to Sections 33.07, 33.08, and 33.11 of the Property Tax Code is not subject to this contractual fee. The County shall pay fees due The Firm monthly by check. X. The Firm agrees to include with its tax lien foreclosures, upon request, for the Cities of Bryan and College Station, any other city liens which are assessed against the same!, properties. An additional title research fee of twenty -five dollars ($25.00) shall be charged against these properties to be collected as court costs and paid to The Firm. Q The Firm agrees to pay in the month of July all the taxes, penalties and interest on those accounts on which the total due is one dollar ($1.00) or less. XII. The Firm shall represent the College Station ISD in any necessary appeal of the annual Property Value Study conducted by the Texas Comptroller of Public Accounts at no cost to the school district. XIII. The Firm shall and does hereby agree to indemnify and hold harmless The County, its officers and employees, from any and all damages, loss, or liability of any kind whatsoever, by reason of injury to property or third persons occasioned by any error, omission or negligent act of The Firm, its officers, agents, employees, invitees, and other persons for whom'it is legally liable, with regard to the performance of this Contract, and The Firm will, at its cost and expense, defend and protect The County against any and all such claims and demands. www.mvbalaw.com / Page 3 of 4 Vol. 1 (0 �° Pg. °�Q XIV. This contract is drawn to cover a period beginning October 1, 2012, and ending September 30, 2014, with an option for The County to renew for two additional years. During and following the contract period each party shall have the right to terminate this contract by giving at least thirty (30) days written notice of such intention. If no contract is in effect at the end of a two year term this contract will continue until terminated by either party giving at (least thirty (30) days written notice; provided however, that The Firm shall have an additional six (6) months to reduce to judgment and sale all tax collection lawsuits filed and collect all bankruptcy claims filed prior to the date of termination and shall have the exclusive right to compensation of fees earned due to these suits during this six (6) month period. In consideration of the terms and compensation herein stated, The Firm hereby accepts said employment and undertakes the performance of this contract as above written. XV. The Firm fully incorporates into this contract all terms and conditions presented to The County in its "Proposal for the Collection of Delinquent Property Taxes" on May 25, 2006. XVI. This contract is executed on behalf of The County by the presiding o icer of its governing body who is authorized to execute this instrument by order heretofore passed and duly recorded in its minutes. WITNE S the signatures of all parties hereto in duplicate originals this the day of S W4M Dt , A.D. 2012, Brazos County, Texas. THE COUNTY OF BRAZOS, TEXAS BY County Judge McCREARY, VESELKA, BRAGG & ALLEN, P.C. Attorneys at Law 700 Jeffrey Way, Suite 100 P.O. Box 1269 Round Rock, Texas 78680 800- 369 -9000 , BY Shelburne J. Veselka www.mvbalaw.com G c;� Page 4 d 4 Vol. d Pg. ACOR4 CERTIFICATE OF LIABILITY INSURANCE THIS - CERTIFICATE IS- ISSUED•AS-A- MATTER•OF INFORMATION ONLY AND- CONFERS NO RIGHTS UPON - THE - CERTIFICATE CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY T BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S)., REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: H the certificate holder is an ADDITIONAL INSURED, the poiicy(les) must be endorsed. If SUBROGATION IS WJ the terms and conditions of the policy, certain policies may require an endorsement A statement on this certificate does not certificate holder in lieu of such endorsement(s). CONTACT PRODUCER NAME: Guy Johnson CIC ACSR Whorton Insurance Services , . 512.338.1191 Arc l 11200 lollyville Rd. ADDRESS: GuyJ@whortonins.com Austin, TX 78759 INSURER(S) AFFORDING COVERAGE INSURER A : Maryland Casualty Company INSURED McCreary, Vesel a, Bragg dr Al en PC NSURER8: Northern Insurance Co NY F P 0 Box 1269 INSURERC: Texas Mutual Insurance Con Round Rock, TX 78680 INSURER D: Travelers Insurance Compar DATE (MMIDDIYYYYI — -- - 01/31/2012 IL-DER—T-HIS - -- POLICIES rHORIZED ED, subject to nfer rights to the 512.338.1196 NAIC 11 19356 19372 I INSURER F: SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE I 1 COVERAGES CERTIFICATE NUMBER: 12/13 Master Incl Prof REVISION NUMBER: ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL PERIOD TO WHICH THIS THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. AUTHORIZED REPRESENTATIVE LTR TYPE OF INSURANCE N POLICY NUMBER MM MMID GENERAL LIABILITY PAS3761485 02/01/2012 02101/2013 UMI EACHOCCURRENCE - DAIWAUE70 - REN Is 1, 000,00 01 s 1, 000, 00 - -I I COMMERCIAL GENERAL LIABILITY I ED PREMISES EA 00maence S 10, CLAIMS -MADE X OCCUR MED EXP (My one person) S 1,000, A X PERSONAL a ADV INJURY S 2, 000 00 GENERAL AGGREGATE GEML AGGREGATE LIMIT APPLIES PER PRODUCTS - COMPIOP AGG S 2,000,00 $ X POLICY PRO- LOC AUTOMOBILE LIABILITY SBS4159472 02/01/2012 02101/2013 mil Ee Acadm, s 1,000,00 BODILY INJURY (Per person) S B ALLOVJNED SCHEDULED IX ANY AUTO HIRED AUTOS X NON -OMED AUTOS BODILY INJURY (Per,aide S Par accident) S X UMBRELLA LIAR X OCCUR PAS3761485 02f01/2012 02101/2013 EACH OCCURRENCE S 4, 000, 00 AGGREGATE s 4, 000, 00 A EXCESS UAB CLAIMS -MADE DD I X I RETENTION s S WORKERS COMPENSATION TSF000116S274 02/01/2012 02101/2013 X ToRYUMITS ER C AND EMPLOYERS' LIABILITY Y IN ANY PROPRIETORIPARTNERIEXECUTTV� OFFICERIMEMBER EXCLUDED? (Mendatory In NH) K desvlbe under DESCRIPTION OF OPERATIONS below NI A E.L. EACH ACCIDENT $ 1 000, OO EL DISEASE - EA EMPLOYEE S 1 , 000, 00 E.L. DISEASE - POLICY UM $ 1, 000 00 D Lawyers Prof Liab Claims ade 10552000 10/31/2011 10/3112012 $2,000,000 $2,000,0001All Each Claim Claims DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attadh ACORD 111, Additnd Remarks Solw& N, U mom spec@ Is required) 'he General Liability policy includes a blanket automatic additional insured endorsement that provides Idditional insured status to the certificate holder only when there is a written contract between the lamed insured and the certifciate holder that requires such status. -- - rAlJrel I ATIr1N ACORD 25 (2010105) The ACORD name and logo are registered marks of ACORD Vol. Pg. �--- SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIV IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE Jim Whorton GEJ ACORD 25 (2010105) The ACORD name and logo are registered marks of ACORD Vol. Pg. �--- Brazos .County Purchasing Department 200 SOUTH TEXAS AVE SUITE 352 BRYAN, TX 77803 PHONE (979) 361 -4290 FAX (979) 361 4293 Charles Wendt, Purchasing Agent Tiffany West, Senior Buyer Leslie Williams, Asst. Purchasing Agent Gail Davis, Buyer August 15 2012 Howell Service Corp. Phone: 979- 823 -1775. 11990 Old Welborn Rd. Fax: College Station, TX 77845 Email: Attn: David Klabunde Re: Renewal of Contraci jor Furniture Cleaning — 2013 -04R Brazos County would like to exercise the renewal option for Furniture Cleaning — 2013 -04R, for he Brazos County. All terms, conditions, and pricing shall remain the same. 'Term of the renewal will be from ctober 15, 2012 to October 14, 2013 . To accept the renewal option, please fill out the information and sign below. Return this letter b email to iwilliams@bmzoscountytx.gov or fax to (979) 36.1 -4293 and submit an original and an updated C rtificate of Insurance by mail to the address listed above. Please return acceptance as soon as possible. If yo have any questions; I may be reached at.(979)•361 -4294. Contact Name: j\ 0x u i` �� d (� Telephone: Cl 7 Cf I I E -Mail: 1 ;� �w� e.�vei [ t vrp- to 4,14 Fax: et 1`i' ' S Srsw �( T— HOWELL SERVICE CORP Signature Date RAZO Y Duane Peters, County Judge VoL Pg. F C eaning ervtCe - Tabulation Renewal October 1, 2012- September 30, 2013 Item I Estimated I Al I Total per I DRW Janitorial I Total per I Howell Se Quantity Professional item Service item Corp. Total per item Desk (any size) 44 $14.00 $616.00 $8.00 $352.00 $8.00 $352.00 Shelves (any size) 30 $8.00 $240.00 $8.00 $240.00 $6.00 $180.00 Chairs (fabric) 166 $11.00 $1,826.00 $16.00 $2,656.00 $8.00 $1,328.00 Chairs (leather) 17 1$7.00 $119.00 $8.00 $136.00 $5.00 $85.00 Miscellaneous small furniture 5 $6.00 $30.00 $4.00 $20.00 $4.00 $20.00 Miscellaneous large furniture 1 $10.00 $10.00 $10.00 $10.00 $8.00 1 $8.00 Filing Cabinets 42 $18.00 $756.00 $8.00 $336.00 $4.00 $168.00 Trash cans 10 $3.00 $30.00 $0.25 $2.50 $2.00 $20.00 Books 400 $3.50 $1,400.00 $0.25 $100.00 $0.50 $200.00 Trip Charge $0.00 $0.00 $25.00 $25.00 $25.00 $25.00 Total 1 $5,027.00 $3,285.50 $2,386.00 RECOMMEND AWARD TO: Howell Service Corporation Approved by Com sione ffs Court on this day of 2012 by holding the position of Vol. ` pg• °, 0-5 BRAZOSCOUNTY COMMISSIONERS' COURT ACTION FORM DEPA RTMENT Road and Bridge NUMBER 56001000 DATE OF COURT MEETING: September 4, 2012 ITEM: in 12085 Hopes Creek Road). Site is located in Precinct 1. SOURCE OF FUNDS: N/A PRESENTATION: See attached back -up material. REOUIREMENTS: • No work will be permitted between front slope and/or back slope. • No work shall be done within 3' of driveway culverts measured from outside culvert walls. • All installation(s) shall be constructed in designated utility easements, if applicable. If no utility easement exists, the installation(s) shall be]) within 3 -5' of and parallel to the right -of -way line and/or, 2) in the case of a road bore, perpendicular to the right-of-way line. • If clearing of brush, trees and other obstruction is necessary, it shall be the Applicant's responsibility to do so and to remove all cleared brush, trees etc. from county right-of- -way. • All disturbed areas shall be compacted in 8" lifts to 90% density ASTM -Test Method No. D -69 ; test shall be conducted by an independent geotechnical testing firm; copies of all test results shall be furnished o the office of the Brazos County Engineer. • All disturbed areas will be seeded after completion of grading. • Construction shall be in strict conformance to the latest Texas Manual of Uniform Traffic Control Devices for Streets and Highways, published by the Texas Department of Transportation, and all other State and Federal laws governing utility construction. • Notification 48 hours prior to beginning work to meet will inspector from Brazos County at Project site. • Verizon facilities installation work in County Right of Way shall not begin prior to Commissioners Court approval (or denial) September 4, 2012. SUB ED BY: 4P.E. R. Alan Munge County Engineer CC2012 -036 APPROVED BY: Commisgioner Lloyd Wassermann Precinct I This Reque is Approved , or Denied 0, Da :j Duane Peters, County Judge by Commissioners' Court veriLn Engineering & Planning 301 Industrial Blvd. Bryan, TX 77803 Aug. 28, 2012 GARY ARNOLD Brazos County Engineering Office County Engineer 2617 W. Hwy. 21 Bryan, TX 77803 Dear Mr. ARNOLD: Subject: AGRMNTS 24 BURIED CABLE Enclosed are From ED -135 and a work location sketch showing the loca proposed buried drop line and bore on county roads in Brazos County at Station, Texas. This work is to be completed on Work Order 5416 - 12120383 which is schec 8/31/2012. If you have any questions concerning this work, please contact office in Bryan, telephone 979 - 821 -4770 within 15 days so that we may exI modify our proposal, otherwise, it is understood that this proposal is appro% Sincerely, ,C(.4. Va�dwL BRENDA VAJDAK Supervisor — Network Engineer �? A' JS:ec Attachment of our liege sled for ie at our ain of Vol. 1 & 0 p °207 VERIZON COMMUNICATION Notice of Line Installation DATE 08/28/2012 To The Commissioner's Court of Brazos County ATTENTION COUNTY JUDGE: Formal notice is hereby given that VERIZON COMMUNICATIONS will con; a communication line within the right -of -way of a County Road in County, Texas as follows: ct Beginning at a point approximately 2630" south of the junction of Trotte Ln and Hopes Creek Road, Verizon will bury a service drop line north at 3' wit in the west right of way of Hopes Creek Road for 70'. Then a 2" bore will be made east across Hopes Creek Rd to the south property corner of 12085 Hopes Creek Road. The location and description of this line and associated appurtenances i more fully shown by three (3) copies of drawings attached to this notice. The line will be constructed and maintained on the County Road right -of -way in accordance with governing laws. Notwithstanding any other provision contained herein, it is expressly understood that the tender of this notice by the Verizon Southwest Incorporatec does not constitute a waiver, surrender, abandonment or impairment of any property rights, franchise, easement, license, authority, permission, privilege or right now granted by law or may be granted in the future and any provision or provisions so construed shall be null and void. Construction of this line will begin on or after 8/31/2012. VERIZON COMMUNICATIONS Brenda Vajdak Supervisor - Network Engineer 301 Industrial Blvd Bryan, TX 77803 vol- __L � P g' — a 12085 Hopes Creek Road, College Station, TX - Google Maps Page I of 1 Address 12085 Hopes Creek Rd Go 1 jo College Station, TX 77845 16 'rA C2012 Google - Map data C2012 Vol. P http://maps.google.com/maps ?q =1208 5+ Hopes+ Creek +Road, +College +Station, +TX& sl l =3 0.549609,-96.... 8/28/2012 1 I per. r. 'rA C2012 Google - Map data C2012 Vol. P http://maps.google.com/maps ?q =1208 5+ Hopes+ Creek +Road, +College +Station, +TX& sl l =3 0.549609,-96.... 8/28/2012 1 c: \dgn \6900 \RECORDS \wp3.dgn 8/28/2012 4:11a PM� J�_ pg. ® / J 1 J � I CL C) W � r �1 3 a: C3 r O r i P� OR1J�� 80 I DRIVEWAY m n I I O I i Y W W d: U i LU 0- O 2 NOTE AREA VERIZON AREA STATE TX DIVISION: SOUTHWEST EXCH.: 5416 REM. CO.: 007 KILOVOLTS W.C.: 6900 IWO NO.: RECORDS ICON NUMBER: TITLE NOTIFICATION I TAX DST.: e.ee FIMMY V OL AGE TWP: RNG.: SEC.: SAL: W T.USE> lBUR.J T.> DATE: 08/28/12 I REV. DATE: Isc ALE:1'= 100.00' DRWN ENG AP PRINT EXPOSED FILE: WP3 1 OF I SPRING CREEK c: \dgn \6900 \RECORDS \wp3.dgn 8/28/2012 4:11a PM� J�_ pg. ® / J BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2011 -2012 BUDGET YEAR NO. 11/12 45.1 — 45.5 On this the 4th day of September 2012 at a regular meeting of the Commissioners' Court, � he following members were present: A. Duane Peters, County Judge, Presiding B. Lloyd Wassermann, Commissioner, Precinct 1 C. Sammy Catalena, Commissioner, Precinct 2 D. Kenny Mallard, Commissioner, Precinct 3 E. Irma Cauley, Commissioner, Precinct 4 F. Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on 4th day of September 2012 the Court heard and approved a budget amendment for the 2011 -2012 budget year for Brazos County, Texas; and WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 20 September 2011, the following amendment(s) to the original budget are hereby authorized, as described on the attached page(s ADOPTED AND APPROVED this the 4th day of September 2012. THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS. By: _ Duane Peters, County Judge Original: County Clerk's Office and Attached to the original budget Copies: County Auditor County Treasurer County Budget Officer Commissioners' Court Minutes Vol. I b Pg. e-,-2!/ _ BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 1 1/12- 45.1 9/4/2012 FUND DIV ACCT.. PROJ DR/CR ACCOUNT NAME Increase Decrease 0100 31010000 71500600 CR Rental - E ui inent 7,000.00 0100 31000200 67056006 DR Appliances 4 0100 31000200 67286000 -DR Equipment-Other 3 000.00 TYC Parole and Juvenile Detention Reallocation of funds to purchase a stand up freezer and a ill counter for Juvenile Detention_ I tll .:M1yvf • ''St.i..:. aT.. .� .�ili_ —_ ___T t- ^i�S,r �_ —� 1 _' . •':� •r� _ ^ti ? r `,�� -)F� a•` : >. s > z' De ° 'artinenEA 'royal:. c' 8- ;' 4 By ,s4 - _>.: P, _ _ "r5' ^YS: �.. �..y Date: _ .,.._._•a �: Vol,: �' pg. a BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 11/12 - 45.2 914/2012 FUND DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 0100 22600100 61500000 CR Printing 31.00 0100 22600100 65450000 DR Office Equipment Maint. 31.00 Associate Judge #1 - Judge Zachary Reallocation of funds to purchase speakers for computers for court recordings. Al , '''° nnin' :Date:' :,:,' 8" Vol. Pg. /13 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 11/1 - 46.3 914/2012 FUND DIV. ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 0100 31000100 59 CR DDEA 610.00 0100 31000200 65150000 DR Computer Maintenance 610.00 Juvenile Services and Juvenile Detention Reallocation of funds to purchase licenses and tw year software upgrade for recently purchased cameras in detention school area. Riipirid Igyt',,- 'n -8/2912012; '.De; p'#ft A 'A 1- - Mqn pp, - ' '11 � I c2 P g. � �- vo,. — �%� '/ 6 � pg. a ss F BRAZOS:COUNTY, TEXAS BUDGET AMENDMENTS No. 11112 - 45.4 9/4/2012 FUND DIV -'ACCT.- PROJ DRICR ACCOUNT NAME Increase Decrease 0100 21002000 53300060' CR Employee Health Insurance 5.00 0100 21002000 52700000 DR Election Workers 5.00 County Clerk Election Workers Reallocation of funds to cover pa outs to Election Workers. !' 18 rov 'ov ,A -w- I C 0 Da L- -tv 'va vo,. — �%� '/ 6 � pg. a ss F BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 11/12 - 45.5 9/4/2012 FUND DIV .'ACCT " PROJ DR/CR ACCOUNT NAME Incri ase Decrease 0100 14000100 67203000" `' CR Minor Computer Hardware 9,000.00 0100 14000100 80203000 DR Capital -Computer- Hardware ,000.00 Information Technolo Reallocation of funds to purchase a replacement large scanner in the District Clerk's Office. Prepared By y i Vo1. w Pg. e W PERSONNEL CHANGE OF STATUS REQUESTS Commissioner Court Date: September 04, 2012 Department Submitting Information: Human Resources Pu of Submissions: Consider and Take Action on Chanqe Requests Department Submitting Reauest(s) Constable Pct. 1 Employee Request Applies To Action Reauested Campbell, Johnny Promotion Huet, Robert New Hire Reeves, Jeff Cell Allow, District Attorney Calvert, Ryan New Hi Johse, Michael New Hi Expo Hutton, James Ward, Calvin New Termination Road & Bridge Arrellano, Cesar Carlisle, Kevin Cuevas, Edward Ramon, Christopher Rector, Trapper Resigns ion Termina ion Transfer w /in Dept. Transfer w /in Dept. Transfer w /in Dept. S.O. Jail rz-em0 ✓e cAP Sifuentes, Nancy New Hir Approved in Commissioners' Court: Se to er 0'4 1 . County Judge's or Commissioner's Signature: (This Copy to be attached to minutes) Vol. 1 6 � pg. o217 i1 Brazos County Purchasing Department Weekly Update 8/24/12 — 8/30/12 Number of PO's Processed: 103 Requisitions Completed: 1 Capital Payments: 4 Projects In Progress Construction Courthouse: Phase III - Currently working on detention area on l floor o Floor finishes and painting - Currently working on mechanical yard in courtyard area o Installing Chillers and generator - Elevator in progress • Pouring slab in basement • Installing framework Bids/ RFP's/ RFQ's RFQ for MPO - Evaluation Respon RFQ for Surveyor - Evaluating Respon RFQ for Tax Office Architect - Evaluation Respon Poly Jute -Dept. reviewing spy Inmate Telephone Services - Evaluating Respon Employee Insurance - Evaluating response Janitorial and Cleaning Supplies -Specs in Progress Mail Services - Extension to Court Collection of Fines and Fees Adv. 8/31 and 9/7 Road Signs and Sign Posts -Specs in Progress Renewals Delinquent Property Tax -Court 9/4 Furniture Cleaning Contract -Court 9/4 Lane Striping -Court 9/4 Culverts -Court 9/11 Seal Coat -Court 9/11 Indigent Juvenile Defense -In Progress Vol. L (p k p c �?._ I Solicitation of Quotes Benches for Magistrate Courtroom -Court Approval 7 A/V for Magistrate Courtroom - Solicitation in pro Other Auction - Online Auction closes September 7 Purchasing Policy Assets Reviewing and revising policy - Period 14 Reconciled Print Management - 3 month printing analysis is complete. Results to follow. Roof Replacement Working on proposal to write specifications Appliance Policy Versions in progress for Court review Currently under review by Auditor's office Radios for Bailiffs - Currently working on scope ACKNOWLEDGED Z4:2 �1 4117 , Duane Peters Date County Judge VOI.- / 6 6 P9. c2 � IL