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Home My WebLink About2012-08-07-10:00 AM-REGULAR SESSION5,1 e---- -3 P 1 : 13 BRAZOS COUNTY BRYAN,TEXAS NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON AUGUST 7, 2012 AT 10:00 AM IN THE COMMISSIONERS COURTROOM OF THE COUNTY ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVE., SUITE 106, BRYAN, TX 77803 1. Invocation and Pledge of Allegiance - Chaplain G.H. Jones and Commissioner Mallard 2. Call for Citizen input and/or concerns. Consider and take action on agenda items 3 - 11: 3, Request for out of state travel for Bart Benthul. Interim MPO Director, to travel to Bla Sky. MT to attend the 13th Annual TRB "Tools of the Trade" Conference: dates of travel are September 12 -14.2012. 4, Request permission to enter private property owned by Robert and Mary Lowther located on Wheelock Hall Road for the purpose of aradina back slope of ditch to achieve the desired ratio. Prolect will also remove several trees for proper drainage of ditch. This work is being performed for the health. safety pnd welfare of the general Public. Site is located in Precinct 2. 5. Consider and take action on Bryan Texas Utilities (BTUI cost estimate of 88.081.75 for the relocation of approximately 480' of overhead electric line located on Old Reliance Road. This utility relocation would allow Brazos County to safely load and unload materials from the Mathis Creek off -site storaae yard. Site is located in Precinct 2. 6. Req est from Wellborn Special Utility District to construct a 40' road bore for 16" steel casino with 8" water line in the right of way of Jones Road at its Intersection with Imperial Loop (Agaleland Business Park). Site Is located in Precinct 4. 7. Tax Refund Applications for the following: • a. Breanda S. Glowskl-overpayment-$794.13 • b. Wells Fargo Home Mortaaae-overpavement-8195.01 • c. HSBC-overpayment-$99.98 Vol. Pg, �J�� 8. Commissioners Court minutes for the following dates: • a. July 3. 2012 - Regular Meeting • b. July 5 - August 3.2012 - Budget Workshop Sessions • c. July 10. 2012 - Regular Meeting • d. July 17, 2012 - Reaular Meeting • e. July 18. 2012 - Workshop Session • f. July 24.2012 - Regular Meeting • a. July 31, 2012 - Regular Meeting 9. Budget Amendments. Budaet Amendments FY 11/12 41.1 thru 41.8. 10. Personnel Change of Status. Personnel Action Forms 11. Payment of Claims. 12, Acknowledgement of monthly reports submitted in July 2012. 13, Acknowledgement of the Brazos County Purchasing Department Update for July 22 - 28.2012 14. Sheriff's report on inmate population. 15. Announcement of interest items and possible future agenda topics. 16. Call for Citizen input and/or concerns. 17. Adjourn. vol. /b4 pg. 15J, PUBLIC COMMENTS Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four minutes per person. Persons are invited to submit comments in writing on the agenda items and/or attend and make comment at the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas Constitution. As a Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in attendance at any Regular, Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to, and/or addressing the Court; in participating in public discussions before the Court; and in all actions in the presence of the Court. Those members of the public who are inappropriately attired and/or who do not conduct themselves in an orderly and appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and/or continued disruption of the meeting may result in a Contempt of Court Citation. It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or group. Neither is it the intention of the Court to allow a member (or members) of the public to insult the honesty and/or integrity of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively. Accordingly, profane, insulting or threatening language directed toward the Court and/or any person in the Court's presence and/or racial, ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following sanctions: 1. cancellation of a speaker's time; 2. removal from the Commissioners Court; 3. a Contempt Citation; and/or 4. such other and/or criminal sanctions as may be authorized under the Constitution, Statutes and Codes of the State of Texas. The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However, responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County Judge and/or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite existing policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act ? 551.042. INVOCATION Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Court. The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave., Suite 106, Bryan, TX 77803 is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two working days before the meeting. To make arrangements, please call (979) 361-4102. Vol. I01l Pg. I53 BRAZOS COUNTY BRYAN,TEXAS MINUTES August 7, 2012 BRAZOS COUNTY COMMISSIONERS COURT REGULAR MEETING Signature Paae.pdf File Stamped Aaenda.pdf ID Sian in sheet.pdf A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Administration Building, 200 South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday, August 7, 2012 with the following members of the Court present: Duane Peters, County Judge, Presiding; Lloyd Wassermann, Commissioner of Precinct 1; Sammy Catalena, Commissioner of Precinct 2; Kenny Mallard, Commissioner of Precinct 3; Irma Cauley, Commissioner of Precinct 4; Karen McQueen, County Clerk. The attached sheets contain the names of the citizens and officials that were in attendance. 1. Invocation and Pledge of Allegiance - Chaplain G.H. Jones and Commissioner Mallard 2. Call for Citizen input and/or concerns. There was no citizen input. Consider and take action on agenda items 3 - 11: Vol. Pg. 15 4 3. Request for out of state travel for Bart Benthul, Interim MPO Director, to travel to Big Sky, MT to attend the 13th Annual TRB "Tools of the Trade" Conference; dates of travel are September 12 - 14, 2012. Item 3.pdf Approved as submitted. Motion: Approve , Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Kenny Mallard. Passed. 5-0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann . 4. Request permission to enter private property owned by Robert and Mary Lowther located on Wheelock Hall Road for the purpose of grading back slope of ditch to achieve the desired ratio. Project will also remove several trees for proper drainage of ditch. This work is being performed for the health, safety and welfare of the general public. Site is located in Precinct 2. ID Item 4.Ddf Approved as submitted. Motion: Approve , Moved by Commissioner Sammy Catalena, Seconded by Commissioner LLoyd Wassermann. Passed. 5-0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann . 5. Consider and take action on Bryan Texas Utilities (BTU) cost estimate of $8,081.75 for the relocation of approximately 480' of overhead electric line located on Old Reliance Road. This utility relocation would allow Brazos County to safely load and unload materials from the Mathis Creek off -site storage yard. Site is located in Precinct 2. Item 5.pdf Approved as submitted. Motion: Approve , Moved by Commissioner Sammy Catalena, Seconded by Commissioner Irma Cauley. Passed. 5-0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann . 6. Request from Wellborn Special Utility District to construct a 40' road bore for 16" steel casing with 8" water line in the right of way of Jones Road at its intersection with Imperial Loop (Aggieland Business Park). Site is located in Precinct 4. Item 6.pdf Approved as submitted. Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by Commissioner LLoyd Wassermann. Passed. 5-0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann . 7. Tax Refund Applications for the following: Item 7.pdf • a. Breanda S. Glowski-overpayment-$794.13 • b. Wells Fargo Home Mortgage-overpayement-$195.01 • c. HSBC-overpayment-$99.98 Motion: Approve , Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Sammy Catalena. Passed. 5-0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann . Vol. (.p S Pg. 8. Commissioners Court minutes for the following dates: • a. July 3, 2012 - Regular Meeting • b. July 5 - August 3, 2012 - Budget Workshop Sessions • c. July 10, 2012 - Regular Meeting • d. July 17, 2012 - Regular Meeting • e. July 18, 2012 - Workshop Session • f. July 24, 2012 - Regular Meeting • g. July 31, 2012 - Regular Meeting Motion: Approve , Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Kenny Mallard. Passed. 5-0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann . 9. Budget Amendments. Budget Amendments FY 11/12 41.1 thru 41.8. Item 9.pdf 41.1 Reallocate funds for Tax Assessor/Collector 41.2 Reallocate funds for Building Maintenance 41.3 Transfer funds from Contingency to 85th District Court 41.4 Reallocate funds for TJPC - State Aid (Juvenile) 41.5 Transfer funds from Contingency to Commissioner Court 41.6 Transfer funds from Non -Departmental to Sheriff -Jail 41.7 Transfer funds from Contingency to Court Support Criminal 41.8 Reallocate funds for Primary Election Services Motion: Approve , Moved by Commissioner Sammy Catalena, Seconded by County Judge Duane Peters. Passed. 5-0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann . 10. Personnel Change of Status. Personnel Action Forms Item 10.pdf A copy of the personnel Change of Status Requests is attached. Motion: Approve , Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 5-0. Members voting Aye: Catalena , Cauley , Mallard , Peters Wassermann . 11. Payment of Claims. ID Claims Sheet.pdf Lt BILL LIST 8.7.12.Ddf 7100718 through 7100938 Motion: Approve , Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Sammy Catalena. Passed. 5-0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann . 12. Acknowledgement of monthly reports submitted in July 2012. Item 12.pdf Vol. tc.Lt Agrilife Extension County Clerk District Clerk Justice of the Peace Precinct 1 Justice of the Peace Precinct 2, Place 1 Justice of the Peace Precinct 2, Place 2 Justice of the Peace Precinct 3 Justice of the Peace Precinct 4 Constable, Precinct 1 Constable Precinct 2 Constable Precinct 3 Constable Precinct 4 Road & Bridge Sheriff 13. Acknowledgement of the Brazos County Purchasing Department Update for July 22 - 28, 2012 Item 13.pdf The Court acknowledged receipt of the Purchasing Department Weekly Update. 14. Sheriff's report on inmate population. Sheriff Chris Kirk stated there were 555 inmates in jail, 40 have electronic monitors and 16 are pending for monitors. 15. Announcement of interest items and possible future agenda topics. The County Judge announced that the Sheriff had received his 15 year pin from the Lions Club. He then presented the pin to the Sheriff. Commissioner Catalena received his 30 year pin some time ago. 16. Call for Citizen input and/or concerns. There was no citizen input. 17. Adjourn. vol. 1(0 `} pg. Is -7 The foregoing minutes of the Commissioners Court meeting held August 7, 2012 have been examined and are approved in open Court this J I day of &pth' Duane Peters County Judge %eAr--", 2012, in Bryan, Brazos County, Texas . Lloyd Wassermann Commissioner, Precinct 1 Kenny Mallard Commissioner, Precinct 2 Commissioner, Precinct 3 Irma Cauley Commissioner, Preci Attest: a-4-4,--cfta Karen ueen latC-- County Clergy, )f Vol 1 to Page S 8' COMMISSIONERS COURT MEETING 7.� Date and Time Name Cie c CL1JLL INciu /6/7-e_it QJI-vp-° VchAif / //o L.)47 Vol. Pg O1 Organization/ Department �au,vr� ez,.(.4 7-77 CeA,r7 )s9 COMMISSIONERS COURT MEETING 1,20/ Date and Time Name id/coM Organization/Department 191_74- 4i2 Vol. '&4 pg.4 epo BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPARTMENT: Road & Bridge MEETING DATE: August 7, 2012 SUBJECT: Private Property Access Request permission to enter privateproperty owned. by Robert and Mary Lowther located on Wheelock Hall Road for the purpose of grading back slope of ditch to achieve desired ratio. Project will also remove, several trees for proper ditch drainage. This work is being performed for the health, safety and welfare of the general public. Site is located in Precinct 2. SUBMITTED BY: Salvato Ri t of Way Agent APPROVED BY: amrny atalena Co ssioner Precinct 2 This request is APPROVED / DENIED ❑ by Commissioners' Court Duane Peters, County Judge Vol. Date: )(tog pg. Ho/ / BRAZOS COUNTY PRIVATE PROPERTY ACCESS FORM E. Duane Peters Brazos County Judge Lloyd Wassermann Commissioner Pct. 1 Sammy Catalena Commissioner Pct: 2 Kenny Mallard Commissioner Pct. 3 Irma Cauley Commissioner Pct. 4 I. OWNER(S): Robert & Mary Lowther II. ADDRESS: 105 N. Brown Street Bryan, Texas 77802 R. Alan Munger, P.E. County Engineer Brazos County Road & Bridge Dept. 2617 Hwy 21 West ' Bryan, Texas 77803 Office: 979-822-2127 Fax: 979-775-0453 amunger@brazoscountytx.gov III. LOCATION OF WORK: 8721 Wheelock Hall Road R105332, Hefti Subdivision, Block 1, Lot 3, 6.977 acres IV: DESCRIPTION OF WORK: Project will grade back slope of ditch onto private property to achieve the desired ratio. With this grading work, several trees will need to be removed for proper drainage of ditch. Additional Comments:' V. MAINTENANCE:. Yes No X IF YES, ESTIMATE FREQUENCY OF MAINTENANCE': N/A I (we) the undersigned owner(s) grantpermission to Brazos County the ability to access the above mentioned private property for roadway maintenance purposes. Owner's Signature: R Alan Munger, P.E. County Engineer Vol. Date: / / Jo . Salvato R ht of Way Agent 1(04 pg. � �a f/ri(il' JVe V. Salvato Right of Way Agent BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPARTMENT: Road & Bridge MEETING DATE: August 7, 2012 SUBJECT: Utility Relocation — 1207R20980 Consider and take action on. Bryan Texas Utilities (BTU) cost estimate of $8,081.75 for the relocation of approximately 480' of overhead electric line located on Old Reliance Road. This utility relocation would allow Brazos County to safely load and unload materials form the Mathis Creek off -site storage yard. Site is located in Precinct 2. BTU will invoice Brazos County the actual "as built" expense of this utility relocation. SUBMITTED BY: APPR • ED BY: alena Com : sioner Precinct .2 Thisrequest is I PPROVED / DENIED ❑ by Commissioners' Court Vol. Duane Peters, County Judge DATE: e\rii ?g. BRYAN TEXAS UTILITIES THE ENERGY TO SERVE YOU SINCE 1919. P.O. Box 1000 Bryan; TX 77805 . Phone: 979-821-5770 Fax: 979-821-5796 http://www.btutilities.com July 10, 2012 Joe V. Salvato Brazos County Road & Bridge 2617 W. Hwy 21 Bryan,. TX 77803 Re: Old Reliance Rd. — Mathis Creek Line Relocation Mr. Salvato, Investigation: 1207R20980 I have worked up an estimated cost to relocate approximately 480' of single phaseelectric line at the Mathis Creek Storage Yard. The estimated cost for this relocation will be $8,081.75. Bryan Texas Utilities will bill Brazos County on the actual "as built" expenses for this relocation. If you decide to follow through With this project I will need a new electric easement as noted on the plans. Please use your assigned investigation number to identify any correspondence you may have with our office. Sincerely, Allen Kristof BTU -Line Designer 979=821-5730 akristofObtutilities.com via: email Vol. ) log Pg. 1 10 Li N N9 N ,N N N"I 144 7 Auto 7 L �N..��N W 'J (� CA Wlp >YO. L4NI`O 8 %W NN' N QQ Q W✓IF.VYI0C win WdIh 1Z0.W_&Lai O Q. R'<W I El n Y N ryO NO N 4:4A AA < Ir� 34 2W 74W0 N JIi/3-y `jN�. l_ ,- NMI-; ►'I(Ic\. ►'ANA x*01,;II^ NM10N 0,,..,.WSZ <<W gaW... ZataU a in tn CC J .O us z Vol. / (40 �{ Pg. Ito 8 2 Q J OI a YR ON m 2 0 U In O N N n IND 0I Os BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM •DEPA RTMENT Road and.Bridge NUMBER 56001000 DATE OF COURT MEETING:. August 7, 2012 ITEM: Request from Wellborn Special Utility District to construct a 40' road bore for 16" steel casing with 8" water line in the right•of way of Jones Road at its intersection with Imperial Loop (Aggieland Business Park). Site is located in Precinct 4. SOURCE OF FUNDS: N/A PRESENTATION: REOUIREMENTS: • No work.will be permitted betweenfront slope and/or back slope. • No work shall be done within 3' .of driveway culverts measured from•outside culvert walls. • All installation(s) shall be constructed.in designated utility easements,. if applicable. If no utility easement exists, the installation(s) shall be 1) -Within 3-5' of and parallel to the right-of-way line and/or, 2) in the case of a road bore, perpendicular to the right-of-way line. • If clearing of brush, trees and other obstruction is necessary, it shall be the Applicant's responsibility to do so and to remove all cleared brush, trees etc. from county right-of-way. • All disturbed areas shall be compacted in 8" lifts. to 90% density ASTM-Test Method No. D-698; test shall be conducted by an independent geotectinical testing firm; copies of all test results shall be furnished,to the office of the Brazos County Engineer. • .All disturbed areas will be seeded after completion of grading. _ • Construction shall be in strict conformance.to the latest Texas Manual of Uniform Traffic Control Devices for Streets and Highways, published by the Texas Department of Transportation, and all other State and Federal laws governing utility construction. • Notification48•hours prior: to beginning work to meet withinspector from BrazosCounty at project site. SUBMITTED BY: R. Alan Munger, County Engineer CC2012-030 APPROVED BY- ommissrb en r_Irma. Precinct 4 This RequeAQproved red 0, by Commissioners' Court Date: Duane Peters, County Judge Vol. 1 (o `i Pg. 1 ip le REQUEST FOR PROPOSED INSTALLATION IN COUNTY RIGHT-OF-WAY TO THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS BRAZOS COUNTY ADMINISTRATION BRYAN, TEXAS 77803 Formal notice is hereby given that (applicant) Wellborn SUD proposes to place a (type) Waterline within _ across ✓ the right-of-way of (road) Jones Road in Brazos County, Texas as follows: The location or description of the proposed installation is more fully shown by _ copies of the drawings attached to this notice. I understand and agree that: 1. The County Engineer must be notified 72 hours prior to the beginning of construction in order that he, or his designated inspector, may inspect the actual installation; 2. All damage to the roadways and right-of-way will be repaired to the original condition to the satisfaction of the County Engineer; 3. Brazos County reserves the right to require Applicant to relocate or lower any such line at no cost to Brazos County, should same become necessary due to widening or lowering, or other alteration of the roadway or right- of-way; 4. Brazos County will in no way be responsible for any damage which might occur to any existing utility lines in the right-of-way; 5. The line will be constructed and maintained on the County right-of-way in accordance with the Utility Accommodation Policy which was adopted by the Texas Department of Transportation on May 29, 1989; 6. The line or lines will be constructed no less than twenty-four inches (24") lower than the lowest part of the drainage or bar ditch and the drainage is to be considered at least two feet (2') below the center of the roadway; 7. All sites will be barricaded during the construction period. Construction of this line will begin on or after the 9th APPROVED BY COMMISIONERS' COURT: Duane Peters, County Judge Brazos County, Texas day of August 2012 Address: P.O. Box 250 Wellborn, Texas 77881 Phone: 979-690-9799 Vol. I (o `i Pg. 1 in -1 BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2011-2012 BUDGET YEAR NO. 11/12 41.1-41.8 • On this the 7th day of August 2012 at a regular meeting of the Commissioners' Court, the following members were present: 'A. Duane Peters, County Judge, Presiding B. Lloyd Wassermann, Commissioner, Precinct 1 'C. Sammy Catalpa, Commissioner, Precinct 2 ,D. Kenny Mallard, Commissioner, Precinct 3. E. Irma Cauley, Commissioner; Precinct 4 'F. Karen McQueen, County Clerk The following proceedings were held: (THAT WHEREAS, on 7th day of August 2012 the Court heard and approved a budget amendment for the 2011-2012 budget year for Brazos County, Texas; and •WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 20 September 2011, the following amendments) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 7th day of August 2012. THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS. -7) Duane Peters, County Judge Original: County Clerk's Office and Attached to the original budget Copies:, County Auditor County Treasurer County Budget, Officer Commissioners' Court Minutes Vol. HO Pg. BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 11/12 - 41.1 8/7/2012 FUND DIV I ACCT . PROJ DR/CR ACCOUNT NAME Increase Decrease 0100 13000100 71500000 CR Rental - Equipment 1,200.00 0100 13000100 67281000 DR Equipment - Electronic 1,200.00 Tax Assessor/Collector Reallocation of funds to purchase support equipment (mouse, USB Hub, power strip) for each E -Poll Book (quantity - 40). Vol. (04 Pg. 1(09 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 11/12 - 41.2 8/7/2012 FUND 0100 0100 DIV ACCT PROJ DR/CR ACCOUNT NAME 17000100 17000100 65050000 67286000 CR DR Building Maintenance Equipment - Other Increase 4,000.00 Decrease 4,000.00 Building Maintenance Reallocation of funds to purchase a replacement Ice Machine in the Building Maintenance Shop. --a- , Prepared:By: k' "rnnmi 4. Date. ". "'- z' - •7/31%20:1�2i vol. Pg. 1707 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 11/12 - 41.3 8/7/2012 FUND DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 0100 11001500 61130000 CR General Fund Contingency 5,000.00 0100 22000100 61620000 DR Subscriptions & Publications 5,000.00 General Fund Contingency & 85th District Court Reallocation of funds to purchase u?dated versions of Law Library Books. Vol. 410.4 pg. 1-7 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 11/12-41.4 8/7/2012 FUND DIVI. . ACCT .PROJ • DR/CR ACCOUNT NAME Increase Decrease 3000 ' f 48046500. DR Grant - TJPC State Aid 11,349.20 3000 312100 61801000' CR Travel 1,908.20 3000 312100 67203000 CR Minor Computer Hardware 4,277.00 3000 312100 80203000 CR Computer Hardware 5,164.00 TJPC - State Aid (Juvenile) Allocation of Amendment 4 to Grant A - State Aid for Technology/JCMS approved items. vol. 1O Pg. ra BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 11/12 - 41.5 8/7/2012 FUND 0100 0100 DIV 11001500 11000100 ACCT 61130000 53310000 PROJ DR/CR CR DR ACCOUNT NAME General Fund Contingency Retiree Health Insurance Increase 44,000.00 Decrease 44,000.00 General Fund Contingency & Commissioners CT Admin. Reallocation of funds to cover Retiree Health Insurance for remainder of FY 12. •.DepartmentAppsroVa ounty'Judge APP_roval.., _ :''.... Date` Vol. )(p4 f pg. 113 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 11/12 - 41.6 8/7/2012 FUND DIV ACCT PROJ DRICR ACCOUNT NAME Increase Decrease 0100 11000500 61880000 CR Utilities 65,000.00 0100 28002000 61880000 DR Utilities 65,000.00 Non -Departmental & Sheriff - Jail Reallocation of funds to cover Jail Utilities for remainder of FY 12. Depairtment Approval ,..Counik44dgeApprtival-f vol.Pg. 1 `i 't: • Date' BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 11/12 - 41.7 FUND DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 0100 11001500 ' 61130000 CR General Fund Contingency 350,000.00 0100 11010000 72210000 - DR Crt Appt. Atty - Capital 350,000.00 General Fund Contingency & Court Support - Criminal Reallocation of funds to cover Court Cost for remainder of FY 12. Prepared B ;7131!2O12 Vol. • Pg. BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 11/12 - 41.8 8/7/2012 FUND 3500 DIV 211200 ACCT 72590000 PROJ DR/CR CR ACCOUNT NAME Professional Fees - Other Rental - Facility Increase Decrease 3500 211200 71502000 DR 820.00 820.00 Primary Election Services Reallocation of funds to correct Budget Amendment 40.3. The funds are for polling place rental facilities. vol. I (Jo LI pg. BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 11/12 - 40.3 7/31/2012 FUND DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 0100 11001500 61130000 CR General Fund Contingency 820.00 0100 91350000 DR Transfer to Primary Elections 820.00 3500 49028000 DR Transfer from General Fund 820.00 3500 211200 72590000 DR Professional Fees - Other 820.00 General Fund Contingency and Primary Election Services Reallocation of funds to support the Professional Fees - Other account in the amount of $820. Funds will be reimbursed by the Republican and Democratic Party for the use of the voting machines during the elections. P;epartiiienfApprova vol. 1 to 4 Pg. I 1 1 PERSONNEL CHANGE OF STATUS REQUESTS Commissioner Court Date: August 07, 2012 Department Submitting Information: Human Resources Purpose of Submissions: Consider and Take Action on Change Requests Department Submitting Request(s) Employee Request Applies To Action Requested Ag Extension Schumann, Jessica New Hire Weichert, Reagan Resignation Road & Bridge Patranella, Loretta Resignation S.O.Jail Approved in Commissioners' Court: Auqu Daugherty, Ashley Promotion Gab, Christine New Hire Lovelady, Patricia Promotion County Judge's or Commissioner's Signature: (This Copy to be attached to minutes) Vol. Brazos County Purchasing Department Weekly Update 7/27/12 — 8/02/12 Number of PO's Processed: 86 Requisitions Completed: 1 Capital Payments: 4 Projects In Progress Construction Courthouse: Phase III Currently working on detention area on 1st floor o Floor finishes and painting Currently working on mechanical yard in courtyard area o Installing Chillers and generator Elevator in progress o Pouring slab in basement o Installing framework Bids/ RFP's/ RFQ's RFQ for MPO RFQ for Surveyor RFQ for Tax Office Architect Poly Jute Inmate Telephone Services Employee Insurance Janitorial and Cleaning Supplies Mail Services Collection of Fines and Fees Renewals Delinquent Property Tax Furniture Cleaning Contract Lane Striping Road Signs and Sign Posts Vol. I to pg. -Solicitation in progress -Solicitation in progress -SOQ's under eval. -Dept. reviewing specs -Currently open -Evaluating responses -Specs in Progress -Specs in Progress -Specs in Progress -In Progress -In progress -In progress -In Progress Solicitation of Quotes Benches for Magistrate Courtroom -Court Approval 7/24 A/V for Magistrate Courtroom -Solicitation in progress Other Auction - Accepting items at this time Purchasing Policy - Reviewing and revising policy Assets - Working on period 10 Print Management - 3 month printing analysis is complete. Results to follow. Roof Replacement - Working on proposal to write specifications Appliance Policy - Versions in progress for Court review - Currently under review by Auditor's office Radios for Bailiffs - Currently working on scope ACKNOWLEDGED Duane Peters County Judge Date vol. 169 4 pg. 1 g O