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Home My WebLink About2012-07-17-10:00 AM-REGULAR SESSIONBRYAN,TEXAS NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON JULY 17, 2012 AT 10:00 AM IN THE COMMISSIONERS COURTROOM OF THE COUNTY ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVE., SUITE 106, BRYAN, TX 77803 Invocation and Pledge of Allegiance - Chaplain G.H. Jones and Judge Peters 2. Call for Citizen input and /or concerns. Consider and take action on agenda items 3 -13: 3. Set date and time of two Public Hearings to consider a plan for an archival fund for the County Clerk and District Clerk. 4 Approval of the following committee to evaluate Video Conferencing: • a. Duane Peters, County Judge • b. Cameron Reynolds, Defense Attorney • c. Wayne Dicky, Jail Administrator • d. Dana Zachary, Associate Judge 1 • e. Glynis Gore, Associate Judge 2 • f. Wayland Vannest, Bailiff • q Bill Ballard Assistant County Attorney • h. Kevin Capps Assistant District Attorney • i. Eric Caldwell, Chlef Information Officer, IT • 1. Ian Soares, Prolect Manager, IT 5. Request to reallocate unspent funds In Fund 4500 - Capital Improvements that were reserved for Bullet Proof Vest to purchase a hand held radio for SO - Jail In the amount of $4.525.00. 6. Payment Authorization In the amount of $24,937.50 for expert witness trial work and testimony for capital murder case State v Stanley Griffin: 2 purchase orders were done but invoice exceeded those amounts. V BRAZOSCOUNTY 7 Requisition #00038707 to Software House International In the amount of $2.396.00 to purchase an eagle eye polvcom system for JP Pct. 3 usina JP Technoloav Funds. H 2. 9. Tax Refund Applications for the following: • a. Karen Marie Brown - overpayment -$5.29 • b Wells Fargo Home Mortgage- overpayment- $1085.89 • c. Fedorchik Real Estate - overpayment- $10.00 • d. Frances Diaz - overpayment- $297.23 • e Richard Kent & Patricia Potts - overpayment -$6.00 • f Mortgage Services - overpayment- $99.98 • q CIUMortgage- overpayment- $2835.20 • h William R. & Barbara C. Bryant- overpayment- $1062.70 • 1. CitiMortgage- overpayment- $200.02 • 1. CitiMortaaae- overpayment - $6039.59 10. Budget Amendments. Budaet Amendments FY 11/12 38.1 thru 38.3 11. Requisition #00038737 to Motorola Solutions Inc for the purchase of a portable radio for the Brazos County Detention Center in the amount of $4.524.20. 12. Personnel Change of Status. Personnel Action Forms 13. Payment of Claims. 14 Acknowledgement of the Brazos County Purchasina Department Update for July 6 - 14. 2012. 15. Sheriff's report on inmate population. 16. Announcement of interest items and possible future agenda topics. 17. Call for Citizen input and /or concerns. 18. Adjourn. Vol. PUBLIC COMMENTS Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four minutes per person. Persons are invited to submit comments in writing on the agenda items and /or attend and make comment at the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas Constitution. As a Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in attendance at any Regular, Special and /or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to, and /or addressing the Court; in participating in public discussions before the Court; and in all actions in the presence of the Court. Those members of the public who are inappropriately attired and /or who do not conduct themselves in an orderly and appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and /or continued disruption of the meeting may result in a Contempt of Court Citation. It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or group. Neither is it the intention of the Court to allow a member (or members) of the public to insult the honesty and /or integrity of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively. Accordingly, profane, insulting or threatening language directed toward the Court and /or any person in the Court's presence and /or racial, ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following sanctions: 1. cancellation of a speaker's time; 2. removal from the Commissioners Court; 3. a Contempt Citation; and /or 4. such other and /or criminal sanctions as may be authorized under the Constitution, Statutes and Codes of the State of Texas. The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However, responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County Judge and /or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite existing policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act ? 551.042. INVOCATION Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Court. The COMMISSIONERS COURTROOM OF THE COUNTY ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVE., SUITE 106, BRYAN, TX 77803 is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two working days before the meeting. To make arrangements, please call (979) 361 -4102. VIA. I 61 Pg. 93 BRYAN,TEXAS MINUTES July 17, 2012 BRAZOS COUNTY COMMISSIONERS COURT REGULAR MEETING Signature Paae.pdf 0 File Stamped Aaenda.pdf Sian in sheet1df A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Administration Building, 200 South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday, July 17, 2012 with the following members of the Court present: Duane Peters, County Judge, Presiding; Lloyd Wassermann, Commissioner of Precinct 1; Sammy Catalena, Commissioner of Precinct 2; Kenny Mallard, Commissioner of Precinct 3; Irma Cauley, Commissioner of Precinct 4; Karen McQueen, County Clerk, Absent. The attached sheets contain the names of the citizens and officials that were in attendance. Invocation and Pledge of Allegiance - Chaplain G.H. Jones and Judge Peters 2. Call for Citizen input and /or concerns. There was no citizen input. Consider and take action on agenda items 3 -13: VOL- 1 0 � pg. 3 4 BRAZOS COUNTY 3. Set date and time of two Public Hearings to consider a plan for an archival fund for the County Clerk and District Clerk. The date and time to consider a plan for an archival fund for the County Clerk is August 9, at 10:00 a.m. in the Commissioners Courtroom The date and time to consider a plan for an archival fund for the District Clerk is August 9, at 10:15 a.m. in the Commissioners Courtroom. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by County Judge Duane Peters. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters, Wassermann . 4. Approval of the following committee to evaluate Video Conferencing: Item 4.pdf • a. Duane Peters, County Judge • b. Cameron Reynolds, Defense Attorney • c. Wayne Dicky, Jail Administrator • d. Dana Zachary, Associate Judge 1 • e. Glynis Gore, Associate Judge 2 • f. Wayland Vannest, Bailiff • g. Bill Ballard, Assistant County Attorney • h. Kevin Capps, Assistant District Attorney • i. Eric Caldwell, Chief Information Officer, IT • j. Ian Soares, Project Manager, IT Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters, Wassermann . 5. Request to reallocate unspent funds in Fund 4500 - Capital Improvements that were reserved for Bullet Proof Vest to purchase a hand held radio for SO - Jail in the amount of $4,525.00. Item 5.pdf Approved as submitted. Motion: Approve, Moved by Commissioner Kenny Mallard, Seconded by Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena, Cauley , Mallard , Peters , Wassermann . 6. Payment Authorization in the amount of $24,937.50 for expert witness trial work and testimony for capital murder case State v Stanley Griffin; 2 purchase orders were done but invoice exceeded those amounts. ED Item 6.pdf Approved as submitted. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard , Peters , Wassermann . 7. Requisition #00038707 to Software House International in the amount of $2,396.00 to purchase an eagle eye polycom system for JP Pct. 3 using JP Technology Funds. Item 7.pdf vo►. ) & Pg.- 35 Approved as submitted. Motion: Approve, Moved by Commissioner Kenny Mallard, Seconded by Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann . 8. Consider and take action on the Wickson Creek Special Utility District cost estimate of $1,000.00 for the relocation of three (3) water meters located on Shirley Road. This required utility relocation is at the County's request to accommodate the proposed roadway widening project. Site is located in Precinct 2. Item 8.odf Approved as submitted. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann . 9. Tax Refund Applications for the following: Item 9.odf • a. Karen Marie Brown - overpayment -$5.29 • b. Wells Fargo Home Mortgage- overpayment - $1085.89 • c. Fedorchik Real Estate - overpayment - $10.00 • d. Frances Diaz - overpayment - $297.23 • e. Richard Kent & Patricia Potts - overpayment -$6.00 • f. Mortgage Services- overpayment - $99.98 • g. CitiMortgage- overpayment - $2835.20 • h. William R. & Barbara C. Bryant- overpayment - $1062.70 • i. CitiMortgage- overpayment - $200.02 • j. CitiMortgage- overpayment - $6039.59 Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard , Peters , Wassermann . 10. Budget Amendments. Budget Amendments FY 11 /12 38.1 thru 38.3 Item 10.odf 38.1 Reallocate Funds for County Records Management 38.2 Reallocate Funds for Road & Bridge -Shop 38.3 Reallocate Funds for Capital Improvement -Jail Motion: Approve, Moved by Commissioner Kenny Mallard, Seconded by Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann . 11. Requisition # 00038737 to Motorola Solutions, Inc. for the purchase of a portable radio for the Brazos County Detention Center in the amount of $4,524.20. Item 11.Ddf Approved as submitted. Motion: Approve, Moved by Commissioner Kenny Mallard, Seconded by County Judge Vol. + p 3� Duane Peters. Passed. 5 -0. Members voting Aye: Catalena , Cauley, , Mallard , Peters , Wassermann . 12. Personnel Change of Status. Personnel Action Forms Item 12.odf A copy of the personnel Change of Status Requests is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena , Cauley, , Mallard, Peters, Wassermann . 13. Payment of Claims. Claims Sheet.odf 0- BILL LIST 07.17.12.1)df 7099975 through 70100271 Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena , Cauley, , Mallard , Peters , Wassermann . 14. Acknowledgement of the Brazos County Purchasing Department Update for July 6 - 14, 2012. ED Item 14.odf The Court acknowledged receipt of the Purchasing Department Weekly Update. 15. Sheriff's report on inmate population. The Sheriff stated there were 567 inmates in jail, 46 have electronic monitors and 17 are pending for monitors. 16. Announcement of interest items and possible future agenda topics. The County Judge recognized Johnny Yeppez, County VA Officer who was awarded the Person of the Year award by the Hispanic Forum. Yeppez expressed thanks to the Commissioners Court saying this would not have been possible without their support. 17. Call for Citizen input and /or concerns. The Sheriff addressed Commissioner Wasserman's question from last week in which the Commissioner asked about the "Click It or Ticket" campaign. Mike Wilson, Chief Deputy spoke on the program saying that it was held May 21, 2012 through June 3, 2012. There was a 79% compliance rate with seat belts before the program and a 95% compliance rate after the program. There were 34 citations written, 29 for seat belts, 2 for child safety and 3 for other. 18. Adjourn. 3 Vol. , (p pg• The foregoing minutes of the Commissioners Court meeting held July 17, 2012 have been examined and are approved in open Court this day of �' , 2012, in Bryan, Brazos County, Texas. Duane Peters LloydfWassermann County Judge Commissioner, Precinct 1 y Ca a Kenny Mallard Commissio er, Precinct 2 Commissioner, Precinct 3 Attest: Karen McQueen County Clerk Vol 1 (c � Page 3$ COMMISSIONERS COURT MEETING L I D---D, ) Fe l C C Z D C,� R f n A ri J S 3 zi - CA, Z �n i ST �L PJ:2, l Vol. I � I Pg 3 C / Name Organization /Department COMMISSIONERS COURT MEETING ,�-O/ �-� Date and Time Name Organization/ Department Vol. Pg. 40 r BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPARTMENT: Road & Bridge MEETING DATE: July 17, 2012 SUBJECT: Utility Relocation — Wickson Creek S.U.D. Consider and take action on the Wickson Creek Special Utility District cost estimate of $1,000.00 for the relocation of three (3) water meters located on Shirley Road. This required utility relocation is at the County's request to accommodate the proposed roadway widening project. Site is located in Precinct 2. Wickson Creek Special Utility District will invoice Brazos County the actual "as built" expense of this utility relocation. SUBMITTED BY: i V . Salvato ght of Way Agent APBRQVED BY: Sammy.03talena Commissioner Precinct 2 This request is N APPROVED / DENIED ❑ by Commissioners' Court Duane Peters, County Judge DATE: 1 VoL� PS.� BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2011 -2012 BUDGET YEAR NO. 11/12 38.1-38.3 On this the 17th day of July 2012 at a regular meeting of the Commissioners' Court, the following members were present: A. Duane Peters, County Judge, Presiding B. Lloyd Wassermann, Commissioner, Precinct 1 C. Sammy Catalena, Commissioner, Precinct 2 D. Kenny Mallard, Commissioner, Precinct 3 E. Irma Cauley, Commissioner, Precinct 4 F. Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on 17th day of July 2012 the Court heard and approved a budget amendment for the 2011 -2012 budget year for Brazos County, Texas; and WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 20 September 2011, the following amendment(s) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 17th day of July 2012. THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS. By: C� Duane Peters, County Judge Original: County Clerk's Office and Attached to the original budget Copies: County Auditor County Treasurer County Budget Officer Commissioners' Court Minutes Vol. 16 p ` 1 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 11/12 - 38.1 7/17/2012 FUND DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 1900 50000100 80203000 CR Computer - Hardware 6,000.00 1900 50000100 67203000 DR Minor Computer Hardware 6,000.00 County Records Management Reallocation of funds to purchased three (3) scanners for Collections Office, two (2) for Maintenance, and one (1) for Constable Pct. 4 Office. Department Approval "Date Prepared By: nnm Date: 7/11/2012 Lti County Judge Approval ate VOL Pg. BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 11/12 - 38.2 7/17/2012 FUNDI DIV I ACCT I PROJ I DR/CR ACCOUNT NAME Increase Decrease 0100 156002000 1 65620000 1 1 CR R &B - Eq uipment Maint. 8,000.00 01001 56002000 1 67286000 1 1 DR Equipment - Other 8.000.00 Reallocation of funds to a at for the cost of Prepared By: nnm Date: , . 7/11/2012 Vol. 44 -.--� Department Approval Date BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 11/12 - 38.3 7117/2012 FUNDI DIV I ACCT I PROJ I DR/CR I ACCOUNT NAME Increase Decrease 4500 163000500 1 67286000 1 1 CR lEguipment - Other 4,525.00 4500 63000500 1 67287000 1 1 DR lEquipment - Radios 4.525.00 Jail a Radio for the new Work Crew in the SO - Jail Division. Department Appr Date Prepared By: nnm Date: 7/11/2012' Judge Approval 16� P . 4-5 Vol. g PERSONNEL CHANGE OF STATUS REQUESTS Commissioner Court Date: July 17, 2012 Department Submitting Information: Human Resources Purpose of Submissions: Consider and Take Action on Change Requests Department Submitting Employee Request Action Requested Request(s) Applies To County Judge Truelove, Sharla Transfer to Another Dept. District Clerk Clark, Christopher New Hire Thomason, Jessica Resignation S.O. Jail Bennatt, James New Hire Schoppe, Angie Splitter, David Resignation New Hire Approved in Commissioners' Court: July 17 County Judge's or Commissioner's Signature: t. (This Copy to be attached to minutes) 1 I l Vol. Brazos County Purchasing Department Weekly Update 7/6/12 — 7/14/12 Number of PO's Processed: 47 Requisitions Completed: 2 Capital Payments: 3 Projects In Progress Construction Courthouse: Phase III - Currently working on detention area on 1 floor o Floor finishes and painting - Currently working on mechanical yard in courtyard area o To pour slab next week - Elevator in progress o Backfilling basement area to pour slab o Cutting panels on side of building Bids/ RFP's/ RFQ's RFQ for MPO RFQ for Surveyor RFQ for Tax Office Architect Cold Mix Limestone Poly Jute Inmate Telephone Services Employee Insurance Renewals Legal Ads Solicitation of Quotes Benches for Magistrate Courtroom AN for Magistrate Courtroom - Solicitation in progress - Solicitation in progress -SOQ's under eval. -Opens 7/17 -Dept. reviewing specs - Specifications in progress -Opens 7/20 -In progress - Quotes under evaluation - Solicitation in progress wi. 1 �4 pg. Other Auction - Accepting items at this time Purchasing Policy - Reviewing and revising policy Assets - Reconciliation of Period 9 is in progress Print Management - 3 month printing analysis is complete. Results to follow. Roof Replacement - Working on proposal to write specifications Appliance Policy - Versions in progress for Court review - Currently under review by Auditor's office Radios for Bailiffs - Currently working on scope ACKNOWLEDGED Duane Peters Date County Judge Vol. I� P8• B