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Home My WebLink About2012-07-03-10:00 AM-REGULAR SESSIONAc Minutes Close _ PRINT 'I e 0. T r � .J ..) +� 7 o � N rr BRAZOS COUNTY BRYAN,TEXAS NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON JULY 3, 2012 AT 10:00 AM IN THE JUSTICE OF THE PEACE PRECINCT 2.2 COURTROOM OF THE COUNTY ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVE., SUITE 114, BRYAN, TX 77803 1, Invocation and Pledge of Allegiance - Chaplain G.H, Jones and Commissioner Mallard 2. Call for Citizen input and /or concerns. 3. Presentation(s) Presentation of the 2011 Distinguished Service Award to the Texas Historical Commission in recoognition of its active and well - balanced preservation program. Consider and take action on agenda items 4 -1 S: 4. Consider and possible action to change the location Commissioners Court convenes in Regular S scion 6. Rea uest from the Information Technology Department for acceptance of the AICMS and A= Systbm 6. 7. 8. 9. 10. 11. Vol. U"371 Pg.� Approval of customer agreement for Verizon Wireless. Extension of bid contract 2011 -33R Office Supplies with Perry Office Plus for 60 days Contract with Ricoh USA for the Tax Office to lease a new copier through Buy Board Contract # 299 -08 12. 13. 14. Tax Refund Applications for the following: • a 21st Mort ape Coro - overpayment - $360.68 • b. Green Tree Servicing LLC- overoavmen 88.50 • c. Expandable LLC DBA Roadrunner Auto Sales - overpayment- $ 23.8 6 • d Bombers Baseball- overoayment- $48.24 15. Commissioners Court minutes for the following dates: • a May, 16 2012 - Regular Meeting • b May 28 2012 - Regular Meeting • r May 30 2012 - Special Meetly • d June S. 2012 - Regular Meeting • e June 7 2012 -Workshop Session • f June 12. 2012 - Regular Meeting • a June 19 2012 - Regular Meeting • h June 20 2012 - Workshop Session • i June 26 2012 - Regular Meeting 16. Budget Amendments. Budget Amendments FY 11/12 36.1 thru 36.4• 17. Personnel Change of Status. Personnel Action Form 18. Payment of Claims. 19. AcknowlIedaement of Monthly Reports submitted in June 20 20. Ackn owledgement of the Brazos County Purchasing Department Update for J une 22 - 28.2012. 21. Sheriffs report on inmate population. 22. Announcement of interest items and possible future agenda topics. 23. Call for Citizen input and/or concerns. 24. Adjourn. I Vol. PUBLIC COMMENTS Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four minutes I person. Persons are invited to submit comments in waiting on the agenda items and/or attend and make comment at the Commiss meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional Court, with both judir and legislative powers, created under Article V, Section 1 and Section 18 of the Texas Constitution. As a Constitutional Court, 1 Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation under Section 81.624 of 1 Texas Local Government Code. Accordingly, members of the public in attendance at any Regular, Special and/or Emergency meeti of the Court shag conduct themselves with proper respect and decorum in speaking to, and/or addressing the Court; In participating public discussions before the Court; and in all actions in the presence of the Court. Those members of the public who inappropriately attired and/or who do not conduct themselves in an orderly and appropriate manner will be ordered to leave the meetir Refusal to abide by the Courts Order and/or continued disruption of the meeting may result in a Contempt of Court Citation. It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any Individual or grot Neither is It the intention of the Court to allow a member (or members) of the public to insult the honesty and /or integrity of the Court, a body, or any member or members of the Court, or County employees, individually or collectively. Accordingly, profane, insulting threatening language directed toward the Court and /ar any person In the Court's presence and/or racial, ethnic or gender slurs epithets will not be tolerated. Violation of these rules may result in the following sanctions: 1. cancellation of a speaker's time; 2. removal from the Commissioners Court; 3, a Contempt Citation; and/or 4. such other and/or Criminal sanctions as may be authorized under the Constitution, Statutes and Codes of the State of Texas. The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted prior the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The Open Msetir Law does not expressly prohibit responses to public comments by the Commissioners Court, However, responses from the Coun Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without notice to the public. I ensure the public has notice of all matters the Commissioners Court will consider, the County Judge and /or Commissioners may chop not to respond to public comments, except to coned factual inaccuracies, recite existing policy in response to an inquiry or to ask that matter be listed an a future agenda. See Texas Open Meetings Act ?551.042. INVOCATION Any invocation that may be offered before the official start of the Court meeting shag be to and for the benefit of the Court. The views dr beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not necessarily represent the religious beliefs or views of the Court In part or as a whole. No member of the community Is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Court, The Justice of the Peace Precinct 2.2 Courtroom of the County Administration Building, 200 South Texas Ave., Suite 114, Bryan, TX 77803 is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two working days before the meeting. To make arrangements, please call (979) 361- 4102. Vol. 1 Lo 3 rg. g55 BRAZOS COUNTY BRYANJEXAS MINUTES July 3, 2012 BRAZOS COUNTY COMMISSIONERS COURT REGULAR MEETING 10 Signature Paoe.pdf 30 File Stamped Aaendamcif It Sion in sheet.odf A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Administration Building, 200 South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday, July 3, 2012 with the following members of the Court present: Duane Peters, County Judge, Presiding; Lloyd Wassermann, Commissioner of Precinct 1; Sammy Catalena, Commissioner of Precinct 2; Kenny Mallard, Commissioner of Precinct 3; Irma Cauley, Commissioner of Precinct 4; Karen McQueen, County Clerk,. Notice for the Commissioners Court Meeting was posted for the Justice of the P ace, Precinct 2, Place 2 Courtroom, but Donald Lampo, Constable Precinct 2 stood t the Justice of the Peace courtroom door directing citizens to the Commissioners Courtroom. The attached sheets contain the names of the citizens and officials that were in attendance. Invocation and Pledge of Allegiance - Chaplain G.H. Jones and Commissioner Mallard Vol. 1(o 3 Pg . C)- 5 �P 2. Call for Citizen input and /or concerns. There was no citizen's input. 3. Presentation(s) Presentation of the 2011 Distinguished Service Award to the Texas Historical Commission in recongnition of its active and well - balanced preservation program. io Item 3.odf The County Judge presented the award to Henry Mayo and Dorothy Hernandez. Consider and take action on agenda items 4 -18: 4. Consider and possible action to change the location Commissioners Court Regular Session. 1:1 Item 4.odf in The Court will once again meet in the Commissioners Courtroom in the Administration Building at 200 South Texas Avenue, Suite 106. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard, Peters, Wassermann . 5. Request from the Information Technology Department for acceptance of the AiCN S and AiCS System Requirements Specifications for the Justice Software Project. 21 Item 5.pdf Eric Caldwell, Chief Information Officer spoke on this item. Commissioner Cauley noted Mr. Caldwell's exemplary leadership on this project. A copy of the signature page i is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard, Peters, Wassermann . 6. Request from the Information Technology Department for acceptance of the Gap Analysis conducted for the Justice Software Project. lb It 6.pdf Eric Caldwell, Chief Information Officer spoke on this item. A copy of the signatur� page is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissi ner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard, eters , Wassermann . 7. Request from the Information Technology Department for approval of the 02 201 Quarterly Performance Report for the Justice Software Project. D Item 7.Ddf Eric Caldwell, Chief Information Officer spoke on this item. A copy of the signature page is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard, Peters, Wassermann . 8. Payment authorization to Texas Communications in the amount of $1,313.00; purchase Vol. 1 b3 p G order was not obtained in advance. 1.0 Item 8.ndf Motion: Approve, Moved by Commissioner Kenny Mallard, Seconded by Commis ioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Pet�,rs , Wassermann . 9. Approval of customer agreement for Verizon Wireless. D Item 9.odf Approved as submitted. A copy is attached. Motion: Approve, Moved by Commissioner Kenny Mallard, Seconded by Co u' udge Duane Peters. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , ters , Wassermann . 10. Extension of bid contract 2011 -33R Office Supplies with Perry Office Plus for 60 d ys. 0 Item 10.Ddf Approved as submitted. Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters, Wassermann . 11. Contract with Ricoh USA for the Tax Office to lease a new copier through Buy Board Contract # 299 -08. 1 Item 11.odf It is a sixty (60) month contract with a minimum payment of $185 per month. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissi ner LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters, Wassermann . 12. Request permission to enter private property owned by Naomi Muth for the purpose of removing trees along Merka Road right -of -way. This work is being performed fort the health, safety and welfare of the general public. Site is located in Precinct 2. 2D Item 12.odf Approved as submitted. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard , Peters , Wassermann. 13. Request permission to enter private property owned by Robert Anderson for the purpose of removing trees along Merka Road right -of -way. This work is being performed folr the health, safety and welfare of the general public. Site is located in Precinct 2. 10 Item Modf Approved as submitted. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena',, Cauley, Mallard , Peters , Wassermann . 14. Tax Refund Applications for the following: Vol. i t 3 pg. �-5 10 Item 14. pd • a. 21 st Mortgage Corp. - overpayment - $350.68 • b. Green Tree Servicing LLC- overpayment - $86.50 • c. Expandable LLC DBA Roadrunner Auto Sales- overpayment - $23.95 • d. Bombers Baseball- overpayment - $49.24 Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard, Peters, Wassermann . 15. Commissioners Court minutes for the following dates: • a. May, 15, 2012 - Regular Meeting • b. May 29, 2012 - Regular Meeting • c. May 30, 2012 - Special Meeting • d. June 5, 2012 - Regular Meeting • e. June 7, 2012 - Workshop Session • f. June 12, 2012 - Regular Meeting • g. June 19, 2012 - Regular Meeting • h. June 20, 2012 - Workshop Session • i. June 26, 2012 - Regular Meeting Motion: Approve, Moved by Commissioner Kenny Mallard, Seconded by County ( Judge Duane Peters. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard , eters , Wassermann . 16. Budget Amendments. Budget Amendments FY 11/12 36.1 thru 36.4. ID Item 16.odf 36.1 Reallocate funds Collections 36.2 Reallocate funds USDJ -BVP Grant 36.3 Reallocate funds Courthouse Renovation 36.4 Reallocate funds Tax Assessor /Collector Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by County J dge Duane Peters. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard , eters , Wassermann . 17. Personnel Change of Status. Personnel Action Forms 39 Item 17.odf A copy of the Personnel Change of Status Requests is attached.. Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena , Caul�y , Mallard, Peters, Wassermann . 18. Payment of Claims. 0 Claims Sheet.odf lb BILL LIST 07.03.12.odf Vol. I te p a 5 7099595 through 7099808 and 7099545 Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Lloyd Wassermann. Passed. 5 -0. Members voting Aye: Catalenal, Cauley, , Mallard , Peters, Wassermann . 19. Acknowledgement of Monthly Reports submitted in June 2012. 10 Item 19.pdf The Court acknowledged receipt of the Extension Service reports for December 209 and acknowledged receipt of reports from the following County and Precinct Offic s showing revenues collected and remitted to the County Treasurer: County Clerk District Clerk Justice of the Peace Precinct 1 Justice of the Peace Precinct 2, Place 1 Justice of the Peace Precinct 2, Place 2 Justice of the Peace Precinct 3 Justice of the Peace Precinct 4 20. Acknowledgement of the Brazos County Purchasing Department Update for June, 22 - 28, 2012. lb Item 20.pdf The Court acknowledged receipt of the Purchasing Department Weekly Update. 21. Sheriff's report on inmate population. Sheriff Chris Kirk stated there were 531 inmates in jail, 58 have electronic monito�s and 16 are pending for monitors. 22. Announcement of interest items and possible future agenda topics. The County Judge recognized Karen McQueen, as receiving the County Clerk of the Year Award. 23. Call for Citizen input and /or concerns. There was no citizen's input. 24. Adjourn. Vol. / 63 Pg. a (Qd The foregoing minutes of the Commissioners Court meeting held July 3, 2012 have been examined and are approved in open Court this day of—Aug � J 2012, in Bryan, Brazos County, Texas. Duane Peters County Judge y ena Commis loner, Precinct 2 Attest: ,_moo u McQueen C unty Cler / Lloyd Wassermann Commissioner, Precinct 1 a Kenny Mallard Commissioner, Precinct 3 Vol 1 0 Page aLo 1 BRAZOS COUNTY COMMISSIONERS COURT 1 ' � /I ' pool - v i" Brazos County, TX Comprehensive Integrated Justice Information Management Deliverable Acceptance Brazos County, TX rated Jus tice Information Mans This Brazos County CIJIMS AiCMS and AtCS System Requirements Specifications Document represents a project deliverable, defined in the terms of the Brazos County Project Schedule and Contract. § 6.14.6 CIJIMS AiCMS and AiCS System Requirements Specifications Document CIJIMS AiCMS and AiCS System Requirements Specifications Document The § 6.9 CIJIMS AiCMS and AiCS System Requirements Specifications Document has been accepted and conforms to the Quality Assurance and Acceptance Plan for Project Related Services Rendered. vol. / 63 Pg. a &3 r �1 u r Brazos County. TX Integrated Justice Management Sol Deliverable Acceptance Receivable Sign OS The Quality approved on Brazos County Team Chief Information Officer: L— - 6 L� ld (jp- The undersigned are the authorized representatives of the party on whose behalf they are signing to accept this deliverable. Accepted and Agreed To: AMCAD B (Authighed ignature) Steve Pontius (print or Type Name) Pro&M Meger, Justice Solutions (Title) (01/ 2 4 7 - V12 - (Defe o Signature) Brazos County, Department of Information Technology ' Y 0' (Au orized Signature) Eric V. Caldwell (Print or Type Name) Chief Information Officer, Department of Information Technology (Title) (Date of $i�natdre) 2 Vol. 1 ip3 p 02 4- June 26, 2012 Brazos County Department of Information Technology ATTN: Eric V. Caldwell 205 E. 27 St. Bryan, Texas 77803 RE: CIAMS A1CMS and AiCS System Requirements Specifications I?acument SOW § 6.10.6 Dear Mr. Caldwell, Pursuant to the Brazos County, TX Quality Assurance and Acceptance Plan and § 6.10.6 of the Brazos County Statement of Work, please take notice of delivery of the CIJIMS AiCMS and AiCS System Requirements Specifications Document. Please accept this as AMCADs formal notice of delivery of deliverables described in the Brazos County Statement of Work. Pursuant to § 2.0 of the Quality Assurance and Acceptance Plan, the formal review period of this deliverable begins on the date of acknowledgement of the receipt of said deliverable. Please sign and return this letter of acknowledgement to Steve Pontius at your earliest convenience. Regards, Steve Pontius Program Manager, Justice Solutions Enclosures (0) i Received by on this day of 20 J1t�_ Corporate Headquarters • 220 Spring Stieet s Suite `aQ • Herndon, `JA 20170 • www amcad.cbm Vol. I 3 p 02 Brazos County, TX Comprehensive Integrated Justice Information Management Solutic Deliverable Acceptance Brazos County, TX Comprehensive Integrated Justice Information Management Solution This Brazos County AiCMS and AWS Gap Analysis represents a project deliverable, defined in the terms of the Brazos County Project Schedule and Contract. § 6.10.5 CIJIMS AiCMS and AWS Gap Analysis CIJIMS AiCMS and AWS Gap Analysis The § 6.10.5 CIJIMS AiCMS and AiCS Gap Analysis has been accepted and conforms to the Quality Assurance and Acceptance Plan for Project Related Services Rendered. 1 t w,c',e �1 Vol. 1 & P 02 � lP Brazos County, TX tategrated Justice Management Deliverable Acceptance Receivable Sign Off The Quality Assurance approved on � by the Brazos County Project Team and was Brazos County Team Chief Information Officer: The undersigned are the authorized representatives of the party on whose behalf they are to accept this deliverable. Accepted and Agreed To: AMCAD Steve Pontius (print or Type Name) program Manager, Justice Solutions (Title) V Zv zl t 2. (Date f Si tore) Brazos County, Department of Information Technology B ' (Authorized Signature) Eric V. Caldwell (Print or Type Name) Chief Information Officer, Department of Information Technology t\uk a, (Tide) 0 (Date of ) Vol. I & _ 3 pg, c2 (a 7 r June 26, 2012 Brazos County Department of information Technology ATTN: Eric V. Caldwell 205 E. 27 St. Bryan, Texas 77803 RE: CIJIMS AiCMS and AWS Gap Analysis SOW § 6.10.5 Dear Mr. Caldwell, Pursuant to the Brazos County, TX Quality Assurance and Acceptance Plan and § 6.10.5 of the Brazos County Statement of Work, please take notice of delivery of the CIJIMS AiCMS and AiCS Gap Analysis. Please accept this as AMCADs formal notice of delivery of deliverables described in the Brazos County Statement of Work. Pursuant to § 2.0 of the Quality Assurance and Acceptance Plan, t ie formal review period of this deliverable begins on the date of acknowledgement of the receipt of said deliverable. Please sign and return this letter of acknowledgement to Steve Pontius at yo carliest convenience. Regards, Steve Pontius Program Manager, Justice Solutions Enclosures (0) , f Received by on this rCX day of 1 , 20 -� Corporate Headquarters . 22C Spring Street • Suite 150 • Herndon. `JA 20170 • www.amcad.com Vol. P9. a Brazos County, TX Comprehensive Integrated Justice Information Management Deliverable Acceptance Fo" Brazos County, TX 001' rated Justic Information Management Solution This Brazos County Project Quarterly Performance Report Q2 2012 represents a project deliverable, defined in the terms of the Brazos County Project Schedule and Contract. § 6.5 CIJIMS Project Quarterly Performance Report Q2 2012 CIJEWS Project Quarterly Performance Report Q2 2012 The § 6.5 CIJIMS Project Quarterly Performance Report Q2 2012 has been accepted and conforms to the Quality Assurance and Acceptance Plan for Project Related Services Rendered.' to e �1 A ! ♦ J� N T+� Vol. 1 (o 3 pg, v2 & g Bravos County, TX Integrated Justice Management Deliverable Acceptance ForM Receivable Sip Off The Quality approved on was completed by the Brazos County Project Team and was Brazos County Team Chief information Officer: l— f 66 V. l I The undersigned are the authorized representatives of the party on whose behalf they are signing to accept this deliverable. Accepted and Agreed To: AMCAD w B (Authd6ked Signature) Steve Pontius (print or Type Name) Program Manager, Justice Solutions (Title) ( 4p lZ (Date & Si tune) � A6 .A x n CA Brazos County, Department of Information Technology B (Authorized Signature) Eric V. Caldwell (Print or Type Name) Chief information officer, Department of Information Technology (Title) Dl _ (Date of gnature) 7 e 7 S l Q e 1 2 Vol. 1 6-3 Pg. o?- 70 AMC r June 26, 2012 Brazos County Department of Information Technology ATTN: Eric V. Caldwell 205 E. 2T St. Bryan, Texas 77803 RE: CL31MS Project Quarterly Performance Report Q2 2012 SOW § 6.5 Dear Mr. Caldwell, Pursuant to the Brazos County, TX Quality Assurance and Acceptance Plan and § 6.5 of the Brazos County Statement of Work, please take notice of delivery of the CIJIMS Project Quarterly Performance Report Q2 2012. Please accept this as AMCADs formal notice of delivery of deliverables described in the Bra" County Statement of Work. Pursuant to § 2.0 of the Quality Assurance and Acceptance Plan, the formal review period of this deliverable begins on the date of acknowledgement of the receipt of said deliverable. Please sign and return this letter of acknowledgement to Steve Pontius at your earliest convenience. Regards, Steve Pontius Program Manager, Justice Solutions Enclosures {0} Received by on this r� , day of corporate Headquarters • 220 Spring Street . Suite 150 • Herndon, VA 20170 • www .amcad.corh Vol. 1 113 Pg. o9- 7 / DIR Contract No. DIR -SDD -1779 Verizon Wireless Customer Agreement 1NtL�17�i1'1 wire less This agreement is dated June 7th 2012 between Cellco Partnership d!b /a Verizon Wireless and its Related Entities (Werizon Wireless ") and County of Brazos( "Customer "), a customer as defined in Appendix A in the Contract for Products and Related Services between the State of Texas Department of Information Resources (the "DIR) and Verizon Wireless, DIR Contract No. DIR -S D -1779 (the "DIR Agreement') with an effective date of March 21, 2012 and as amended. This Customer Agreement shall be governed by the terms and conditions of the DIR Agreement dated March 21, 2112. A copy of the DIR Agreement is incorporated herein by reference and is available online at htto' /A ww.dir.texas.aov /DIR Cpntracts /DIR -SDD- 1779.pdf or upon request from your Account Manager. Authorized Customer is eligible and desires to purchase wireless services and products from Verizon Wireless pu' uant to the terms and conditions of the DIR Agreement, any and all amendments, addenda and schedules as the DIR may specify fr m time to time, as well as the terms and conditions of all calling plans activated under this Customer Agreement, which are incortrtporated herein by reference. DIR will only be responsible for services provided to DIR and will not be responsible for payments for services provided to any individual Customer. The Authorized Customer hereby agrees that it is separately and solely liable for all obligations and payments for equipment and services provided hereunder. The Authorized Customer agrees to the terms and conditions of the DIR Agreement including the disclosure of limited account information as part of the contractual reporting requirements to DIR. The undersigned represents and warrants that he/she has the power and authority to execute this Customer Agreement, bind the respective Authorized Customer, and that the execution and performance of this Customer Agreement has been duly authorized by all necessary Authorized Customer action. The undersigned is duly authorized by the Authorized Customer to designate the following individual(s) (the "Authorized Contacts ") who are authorized to take action with respect to the account with Verizon Wireless to purchase equipment, add lines of service, cancel lines of service and make changes to the account that financially bind the Authorized Customer to the terms and conditions of this Customer Agreement, and the DIR Agreement. FEIN Number: Existing Vendor Customer Account Number(s): Means of Contact Acceptable To /From Authorized User (e.g. fax, e-mail, etc.): all Verizon Wireless Sales Representative Name: Brad Stinson and Wireless Phone Number: 713 -202 -0907 and GID: TXFDA Verizon Wireless Profile ID(s): Authorized User has caused this User Agreement to be executed by its duly authorized representative to be effective as of this 7thday of June 2012 Customer Name: Co f ty of Brazos Verizon Wireless uthorixed Si ure Authorized Signature Printed Name: Printed Name: Title: o on � u Title: Date: Date: DIR -SDD -1779 v032812 Verizon Wireless t Vol. I & 3 Pg. 0 � O'L Brazos County Purchasing Department 200 SOUTH TEXAS AVE SU['I'E 352 BRYAN, TX 77803 PHONE (979) 361 -4290 1 (979) 361 -4293 Charles Wendt, Purchasing Agent Leslie Willinms, Asst. Purchasing Agent Tiffany West, Buyer Jame 26, 2012 Perry Office Plus Phone: 979 -776 -2624 P.O. Box 1200 Fax. Temple, X 76503 -1200 Email: dave.feue a perryop.com Attn: Dave Fette Re; 1nClelrslUr7 of Contract for Office Supplies — 2011 -38R Brazos County appreciates the quality work your company has provided and would like to exercise an extension option for Office Supp lies — 2011 -38R previously known as 2010 -.13R rind 2009 -37. All terms, conditions, and pricing shall remain the same. This extension will start lane 29 20121hrorr h August 29, 2012 the signed doctnnent� by To accept the extension option, please fill out the info23 ° Please Shen subir t tlR signed documents and email to Iwilliams c@co.brazos.tx.us or fax to (979) 361 an updated Certificate of insurance by mai a ress listed a 9ve Please return acceptance as soon as possible. if you have any questions, i ma e reached Contact Narne: David Fette_ Telephone: (9 7 9 ) 776-2624 E -Mail• aye. J_ P .eX-1 -Y-QV--C-QM -- Fax: - _ — PERRY OFFICE PLUS -- D a te Authorized Signature BRAZOS C 11 / (1 Duane Peters, County Judge Date vol. / 63 P c;� 73 RICCJH IMAGE l >t,5 Ricoh USA, Inc. Marra @ elh�/ 70 Valley Stream Parkway 9 r Malvern, PA 1935 Product Schedule Product Schedule Number: Master Lease Agreement Number: _ This Product Schedule (this "Schedule") is between Ricoh USA, Inc. ( "we" or "us ") and N as customer or lessee ( "Customer' r `yo u "). his hedule const a "Sche le," "Product Schedule," or "Order Agreement," as applicable, under the -- 6 t) t 'ti (together wilLh any am e dments, attachments and addenda thereto, the "Lease Agreement ") identified above, Between you and _114 �, 501 t 0 . All terms and conditions of the Lease Agreement are incorporated into this Schedule and made a part hereof. If we are not the lessor under the Lease Agreement, then, solely for purposes of this Schedule, we shall be deemed to be the lessor under the Lease Agreement. It is the intent of the' parties that this Schedule be separately enforceable as a complete and independent agreement, independent of all other Schedules to the Lease Agreement. CUSTOMER INFORMATION 13N2,05 1 , Coudv b e eri v l 0 Customer (Bill To) f, Billing Co t ct N me ,�{ Q 5 zl Product Location ActdrLss I I Billing Address (ifdi,(ferent from location address) 15 &*a 7 10 JT WAA W" r<1 7 7 TO City County State Zip City I County State Zip Billing Contact Telephone Number Billing Contact Facsimile Number Billing Contact E -Mail Address , 74- 31. 1 - g35y PRODUCT /EQUIPMENT DESCRIPTION ( "Product ") Product Product PAYMENT SCHEDULE Minimum Term '_Minimum Payment Minimum Payment Billing Frequency (months _ (Withuur Tai ) ® Monthly 119 60 ❑ Quarterly (p p M0 $ Y V ❑ other: Guaranteed Minimum Images" Color god Cost of AdditionalIma es° Color .o0 Based upon Minimum Payment Billing Frequency ° Based upon standard 8 %m" x 11" paper size. Paper sizes greater than 8 '/," x I I" may count as more than one image. Advance Payment ❑ I' Payment 1' & Last Payment ❑ Other, Meter Reading/Billirig Frequency ❑ Monthly ❑ Quartcrl}' ,[. ® Other: 1611 ' X t�Nr�t 1/ Sales Tax Exempt: N YES (Attach Exemption Certificate) Customer Billing Reference Dumber (P.O. #, etc.) ___ . . Addendum(s) attached: ❑ YES (check if yes and indicate total number of pages: ) TERMS AND CONDITIONS 1. The first Payment will be due on the Effective Date. If the Lease Agreement uses the terms "Lease Payment" and "Commencement Date" rather than "Payment" and "Effective Date," then, for purposes of this Schedule, the term "Payment" shall) have the same meaning as "Lease Payment," and the term "Effective Date" shall have the same meaning as "Commencement Date." Cmurmr ndnnls LSEADD PS -IMP 0=4.12 Ricol0: utd t he Ricoh brig() are raeislcred h ademarls of Ricoh Company. l.td. Page I of 2 Vol. Pot 74 2. You, the undersigned Customer, have applied to us to use the above - described Product for lawful commercial non - consumer) purposes. THIS IS AN UNCONDITIONAL, NUN - CANCELABLE AGREEMENT FOR THE MINIMUM TERN INDICATED ABOVE, except as otherwise provided in any non - appropriation provision of the Lease Agreement, i applicable. if we accept this Schedule, you agree to use the above Product on all the terms hereof, including the terms mid conditio s on the Lease Agreement. THIS WILL ACKNOWLEDGE THAT YOU HAVE READ AND UNDERSTAND THIS SCHEDULE AND THE LEASE AGREEMENT AND HAVE RECEIVED A COPY OF THIS SCHEDULE AND THE LEASE AGREEMENT. You acknowledge and agree that the Ricoh service commitments included on the `Image Adanagement Plus Commitmentst' page attached to this Schedule (collectively, the "Commitments ") are separate and independent obligations of Ricoh USA, Inc. ( "Ri�oh ") governed solely by the terms set forth on such page. If we assign this Schedule in accordance with the Lease Agreement, the Commitments do not represent obligations of any assignee and are not incorporated herein by reference. You agree that Ricoh alone is the party to provide all such services and is directly responsible to you for all of the Commitments. We are or, if we assign this Schedule in accordance with the Lease Agreement, our assignee will be, the party responsible for financing and billing this Schedule, including, but not limited to, the portion of your payments under this Schedule that reflects consideration owing to Ricoh i; respect of its performance of the Commitments. Accordingly, you expressly agree that Ricoh is an intended party beneficiary of your payment obligations hereunder, even ifthis Schedule is assigned by us in accordance with the Lease Agreement. 3. Image Charges/Meters In return for the Minimum Payment, you are entitled to use the number of Guaranteed Minimum Images as specified in the Payment Schedule of this Schedule. The Meter ReadinglBilling Frequency is the period of time (monthly, quarterly, etc.) for which the number of images used will be reconciled. If you use more than the Guaranteed Minimum Images during the selected Meter Reading/Billing Frequency period, you will pay additional charges at the applicable Cost of Additional Images as specified in the Payment Schedule of this Schedule for images, black and white and/or color, which exceed the Guaranteed Minimum Images ( "Additional Images "). The charge for Additional images is calculated by multiplying the number of Additional Images by the applicable Cost of Additional Images. The Meter Reading/Billing Frequency may be different than the Minimum payment Bill ing Frequency as specified in the Payment Schedule of this Schedule. You will provide us or our designee with the actual meter reading(s) by submitting meter reads electronically via an automated meter read program, or in any other reasonable manner requested by us or our designee from time to time. If such meter reading is not received within seven (7) days of either the end of the Meter Reading/Billing Frequency period or at our request, we may estimate the number of images used. Adjustments for estimated charges for Additional Images will be made upon receipt of actual meter reading(s). Notwithstanding any adjustments you will never pay less than the Minimum Payment. 4. Additional Provisions (if any) are: TILE PERSON SIGNING THIS SCHEDULE ON BEHALF OFTHE CUSTOMER REPRESENTS THAT HE/SHE HAS THE AUTHORITY TO DO SO. . I By Printed Title: Accepted by: RICOH USA, INC. By: _.... uthorized Signer Signature Printed Name: Date: � 2 Title: Date: ISEAW) PS-WO 04. I2 iticoly. , and tits Ricoh Logo = registered Irademarks of Ricoh C'ompr�ny. l.tcl. P tg� 42 Vol. 1 pg a- 7.5 R I CCU H 70 V Valley ear 70 Valley stream Parkway Malvern. PA 19355 The below service commitments (collectively, the 'Service Commitments) are brought to you by Ricoh USA, Inc., an Ohio corporation having its principal place of bus' at 70 Valley Stream Parkway, Malvern, PA 19355 (°Ricoh'. The words you' and 'your" refer to you, our customer. You agree that Ricoh atone is the party to provide all of the services s forth below and is fully responsible to you, the customer, for all of the Service Commitments. Ricoh or, if Ricoh assigns the Product Schedule to which this page is attached in accordance with It a Lease Agreement (as defined in such Product Schedule), Ricoh's assignee, is the party responsible for financing and billing the Image Management Plus Product Schedule. The Service Commitments are onty applicable to the equghrnent ('Product") described in the Image Management Plus Product Schedule to which these Service Commitments are attached, excluding facsimile machines, single - function and wide - format printers and production units. The Service Commitments are effective on the date the Product is accepted by you and apply during Ricoh's normal business hours. excluding weekends and Ricoh recognized holidays. They remain in effect for the Minimum Term so ling as no ongoing default exists on your part. The Image Management Minimum Payment and the Cost of Additional Images. as described on the Image Management Plus Product Schedule, will not increase in price during the Minimum Term of the Image Management Plus Product Schedule, unless agreed to in writing and signed by both parties Ricoh will provide full coverage maintenance services, including replacement pads, drums, labor and all service caps, during Normal Business Hours. "Normal Business Hours' are between 8:00 a.m. and 5:00 p.m., Monday to Friday excluding public holidays. Ricoh will also provide the supplies required to produce images on the Product covered under the Image Management Plus Product Schedule (other than non - metered Product and soft - metered Product). The supplies will be provided according to manufacturer's speu6��,��ttlo Opplional�suppl dims such as r, es and transparencies are not included. fala0.dt! 7 L1 em X Ricoh will provide a quarterly average response time of 2 to 6 business hours for all service calls located within a 30 -mile radius of any Ricoh office, and 4 to 6 business hours for service calls located within a 31 -60 rile radius for the term of the Image Management Plus Product Schedule. Response time Is measured In aggregate for all Product covered by the Image Management Plus Product Schedule. Ricoh will service the Product to be Operational with a quarterly uptime average of 96% during Normal Business Hours, excluding preventative and interim maintenance time. Downtime will begin at the time you place a service call to Ricoh and will end when the Product is again Operational. You agree to make the Product available to Ricoh for scheduled preventative and interim maintenance. You further agree to give Ricoh advance notice of any critical and specific uplime needs you may have so that Ricoh can schedule with you interim and preventative maintenance in advance of such needs. As used in these Service Commitments, 'Operational' means substantial compliance with the manufacturer's specifications and/or performance standards and excludes customary end -user corrective actions. At any time after the expiration of the initial ninety day period of the original lens of the Image Management Plus Product Schedule to which these Service Commitments (:late, Ricoh will, upon your request review your image volume. t the image volume has moved upward or downward in an amount sufficient for you to consider an alternative plan, Ricoh will present pricing options to conform to a new image volume. If you agree that additional product is required to satisfy your increased image volume requirements, Ricoh will include the product in the pricing options. The addition of product and/or increases/decreases to the Guaranteed Minimum Images requires an amendment ( "Amendment°) to the Image Management Plus Product Schedule that must be agreed to and signed by both parties to the Schedule. The tern of the Amendment may riot be less than the remaining term of the existing Image Management Plus Product Schedule but may extend the remaining term of the existing Image Management Plus Product Schedule for up to an additional 60 months. Adjustments to the Guaranteed Minimum Images commitment and /or the addition of product may result in a higher or louver minimum payment. Images decreases are limited to 25% of the Guaranteed Minimum Images in effect at the time of Amendment ., '; r, �f =. .!_e•: i -.�Ll i, =.Rai .rJ.',I.. At any time after the expiration of one -had of the original term of the Image Management Plus Product Schedule to which these Service Commitments relate, you may reconfigure the Product by adding, exchanging, or upgrading lo an item of Product with additional features or enhanced technology. A new Image Management Plus Product Schedule or Amendment must be agreed to and signed by the parties to the Schedule, for a term not less than the remaining term of the existing Image Management Phu Product Schedule but may, in the case of an Amendment, extend the remaining term of the existing Image Management Plus Product Schedule for up to an additional 60 months. The Cost of Additional Images and the Minimum Payment of the new Image Management Plus Product Schedule will be based on any obligations remaining on the Product, the added product and new image volume commitment. Your Ricoh Account Executive will be pleased to work with you on a Technology Refresh prior to the end of your Image Management Plus Product Schedule or Amendment. Ricoh is committed to performing these Service Commitments and agrees to perform its services in a manner consistent with the applicable manufacturers specifications. If Ricoh fails to meet any Service Commitments and in the unlikely twin) that Ricoh is not able b N-71-rary air the Product in your office, Ricoh, at Ricoh's election, will provide to you either the delivery of a p loaner, for use while the Product is being repaired al Ricoh's service center, or Ricoh wilt lace such Product with comparable Product of equal or greater capability at no additional chargehese are the exclusive remedies available to you under the Service Commitments. Customers exclusive remedy shall be for Ricoh to re- perform any Services not in compliance with this warranty and brought to Ricoh's attention in writing wilNrt a reasonable G rte, but in no event more than 30 after such Services are performed. If you are dissatisfied with Ricoh's performance, you must send a registered letter outlining your concerns to the address specified below in the "Quality Assurance' section. Please allow 30 days for resolution. i t:;j`il Your Ricoh sales professional wig, upon your request. be pleased to review your product performance metrics on a quarterly basis and at a mutually convenient dole and time. Ricoh will follow up within B business hours of a call or e-mail to one of Ricoh's account management team members requesting a metrics review. Ricoh will, upon your request be pleased to annually review your business environment and discuss ways in which Ricoh may improve efficiencies and reduce costs relating to your document managernent processes. Please send all correspondence relating to the Service Commitments vita registered letter to the Quality Assurance Department located at 3920 Arkwright Road, Macon,'IGA 31210, Attn: Quality Assurance. The Quality Assurance Department will coordinate resolution ofany perforrtrance issues concerning the above Service Commitments with your local Ricoh office. If either of the Response Time or Uptime Performance Commitments is not met, a one -time credit equal to 3% of your Minimum Payment invoice total will be made available upon your request Credit requests must be made in writing via registered letter to the address above. Ricoh is committed to responding to any questions regarding invoiced amounts for the use of the Product reladrg to the Image Management Plus Product Schedule within a2 day limeframe. To ensure the most time� response please calf f- 888- 2754566. ?C _b These Service Commitments do not cover repairs resulting from misuse (including without limitation improper voltage or environment or the use of supplies that do not cc*" to the manufacturers specifications), subjective matters (such as color reproduction accuracy) of any other factor beyond the reasonable control of Ricoh. Ricoh and you each acknowledge that thse Service Commitments represent the entire understanding of the parties with respect to the sub' t matter hereof and that your sole remedy for any Service Commitments not performed in accords ice with the foregoing is as set forth under the section hereof entitled "Performance Commitment'. T�e Service Commitments made herein are service andlof maintenance warranties and are not prod ct warranties. Except as expressly set forth herein, Ricoh makes no warranties, express or implied, including any implied warranties of merchantability, fitness for use, or fitness for a particular purpose. Neither party hereto shall be liable to the other for any consequential, indirect, punitive or special damages. Customer expressly acknowledges and agrees that, in connection with the unity or accessibility of information stored in or recoverable from any Product provided or serviced by Ricoh, Customer is solely responsible for ensuring its own compliance with legal requirements or obligations to third parties pertaining to data security, retention and protection. To the extent allowed by law Customer shall indemnify and hold harmless Ricoh and its subsidiaries, directors, Officers, employees and agents from and against any and all costs, expenses, liabilities, claims, damages, losses, judgments or fees (including reasonable attorneys' fees) arising from is failure to comply with any such legal requirements or obligations. These Service Commitments shall be govern according to the laws of the Commonwealth of Pennsylvania without regard to its conflicts of law principles, These Service Commitments are not assignable by the Customer. Unless otherwise stated in your Implementation Schedule, your Product will ONLY be serviced by a 'Ricoh Certified Technician'. You acknowledge and agree that, in connection with its performance of its obtigatiorls under these Service Commitments, Ricoh may place automated meter reading units on imago devices, including but not limited to the Product at your location in order to facilitate the timely rid efficient collection of accurate meter read data on a monthly, quarterly or annual basis. Ricoh rees that such units will be used by Ricoh solely for such purpose. Once transmitted, all meter read data shall become the sole property of Ricoh and will be utilized for billing purposes. IN WITNESS WH F, ea pally has caused Its orfzed officer to execute these Service Cominnitments as of 20_. CUSMIIIIER RICOH USA, INC. 8lfl ' By: _ Name: Name`._. — Tide: Title: _- Date: 2, Date: LSF.ADD 1'S -IAdPC 04.13 Ricoh:x and the Ricoh I.ogo are registeredlrademerlcs of Ricoh Cumpam,•_ I.I.d. Page I of 1 Vol. I & 3 p a7 cp BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPAR71'MENT: Road & Bridge MEETING DATE: July 3, 2012 SUBJECT: Private Property Access Request permission to enter private property owned by Naomi Muth for the purpose of removing trees along Merka Road. 'I1iis work is being performed for the health, safety and welfare of the general public. Site is located in Precinct 2. SUBMITTED BY: —,00A Joe . Salvato Right of Way Agent This request is"PROVED / DENIED El by Commissioners' Court Duane Peters, County Date: 1 /5 Vol._ 1 0 Pg. a77 Commissioner Precinct 2 i n q 4 j c BRAZOS COUNTY PRIVATE PROPERTY ACCESS FORM E. Duane Peters R. Alan Munger, P.E. Brazos County Judge County Engineer, Brazos County Road & Bridge Dept. Lloyd Wassermann 2617 Hwy 21 West Bryan, Texas 77603 Commissioner Pct. 1 Office: 979 - 822 -0127 Sammy Catalena Fax: 979. 775 -04153 Commissioner Pct 2 a rnunger@brazo0countytx.gov Kenny Mallard Commissioner Pct. 3 Irma Cauley Commissioner Pct. 4 OWNER(S): Naomi Muth II. ADDRESS: 6399 Hollow Heights Drive Bryan, Texas 77808 III. LOCATION OF WORK: Same as above R29316 — Hallow Heights, Lots 12 -13 & 22 -23, 2.3 acres IV. DESCRIPTION OF WORK: Permission to enter private property for the purpose of removing tree along Merka Road right -of -way. Brazos County will repair any damage to fence, in specific area of damage. Repair will be with like materials. This work is being done for the health, safety and welfare of the general public. V. MAINTENANCE: Yes No X IF YES, ESTIMATE FREQUENCY OF MAINTENANCE: N/A (we) the undersigned owner(s) grant permission to Brazos County the ability to access the above mentioned private property for roadway maintenance purposes. Owner's Signature: / Date: 7 -- S r R. Alan Munger, P.E. Jo . Salvato County Engineer Ri ht of Way Agent Vol. ) 63 P a � L BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPARTMENT MEETING DATE: SUBJECT: Road & Bridge July 3, 2012 Private Property Access Request permission to enter private property owned by Robert Anderson for the purpose of removing trees along Merka Road. This work is being performed for the health, safety and welfare of the general public. Site is located in Precinct 2. SUBMITTED BY: Jo . Salvato Right of Way Agent request is "PROVED ' q NIED This re ❑ by Commissioners Court - - -._ Duane Peters, County Judge ` Date: 110 Ll A v ol. 163 Pg.--17L9--- r h BRAZOS COUNTY PRIVATE PROPERTY ACCESS FORM County E. DUa Judge Brazos R. Alan Munger, P.E. Lloyd ` ^/assermann County Engineer. Ssioner Pct. 1 ComrY+� Brazos county Road & Bridge Dept. 2617 Hwyl 21 West Gatalena seMroy Pct. Bryan, Texas 77803 office: ginner 2 comrY' S 97 9- 822 -2127 Fax: 9 79 - 7750453 mallard Kenny _ Sioner Pct. 3 — r amunger( brazoscountyU.gov Corn T Irma G 5 S iorier Pct. 4 Com r" , 1. OWNER(S): Robert Anderson II ADDRESS: 6373 Hollow Heights Drive Bryan, Texas 77808 Ill. LOCATION OF WORK: Same as above R29318 — Hollow Heights, Lots 14 & 21, 1.15 acres IV. DESCRIPTION OF WORK: Permission to enter private property for the p u ose f removing tree along Merka Road right -of -way. Once trees have been removed, disposal will become land owner's responsibility. Brazos County will, repair any damage to fence, if any, in specific area of damage, This work is being done for the health, safety and welfare of the general public. V MAINTENANCE: Yes N X IF YES, ESTIMATE FREQUENCY OF MAINTENANCE: N/A I (we) the undersigned owner(s) grant permission to Brazos County the ability to access the above mentioned private property for roadway maintenance purposes. Owner's Signature: Date: [U 1 R. Alan Munger, P.E. Engineer Jo County . Salvato Right of Way Agent Vol. I ta3l p 19(7 BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2011-2012 BUDGET YEAR NO. 11 /12 36.1-36.4 On this the 3rd day of July 2012 at a regular meeting of the Commissioners' Court, the following members were present: A. Duane Peters, County Judge, Presiding B. Lloyd Wassermann, Commissioner, Precinct 1 C. Sammy Catalena, Commissioner, Precinct 2 D. Kenny Mallard, Commissioner, Precinct 3 E. Irma Cauley, Commissioner, Precinct 4 F. Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on 3rd day of July 2012 the Court heard and approved a budget amendment for the 2011 -2012 budget year for Brazos County, Texas: and WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 20 September 2011, the following amendments) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 3rd day of July 2012. THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS. By: Duane Peters, County Judge Original: County Clerk's Office and Attached to the original budget Copies: County Auditor County Treasurer County Budget Officer Commissioners' Court Minutes V __j 63 Pg.--- �Lg I BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 11112 - 36.1 1 !2012 FUND 0100 DIV 11200200 ACCT 51300000 PROJ DR/CR CR DR ACCOUNT NAME Sal Staff Sala - De t Head Increase 47,466.010 Decrease 47,4b6.00 _ 0100 11200200 51200000 Collections Reallocation of funds from Salary - Staff to Salary - Dept. Head due to correction of pay code to Class Code 1725, Position 1. Correction was apj troved on June 26, 2012 durin Commissioner's Court, agenda item 1l3. Arepared � ` ltnm' vol. 113 rg.-2ia-. BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 11/12 - 36.2 713/2012 FUND DIV ACCT PROJ DRICRI ACCOUNT NAME Increase Decrease 3000 287000 67286000 CR Equipment-Other _ 210.00 3000 287000 60080000 �DR Clothing 210.00 USDJ -BVP Grant Reallocation of funds to correct account for the Bullet Vest Grant for FY 12 Prepared B/` nnm ,6127/2[112 Vol. 1 (P3 p J F 3 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 11112 - 36.3 71312012 FUNDI DIV I ACCT -- f PROD 1DPJCR1 ACCOUNT NAME Increase Decrease 45001 63000700 80101003 1 CR Bldg. Renov. - Court House 600.00 4 001 63000700 65450000 1 DR 10ffice Equipment Maim 600.00 Courthouse Renovation Reallocation of funds to re- upholster 6 iury chairs and 24 eallery chairs. 9 16-S pg. Vol. BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 11112 - 36.4 7/3/2012 FUND DIV ACCT PROJ DR/CR ACCOUNT NAM Increase Decrease 0100 13000100 60500000 CR Office F ui mcnt _ _900.00 0100 13000100 67281000 DR Minor Equipment - Electronic 900.00 "Tax Assessor /Collector ��— Reallocation of funds to purchase a fax machine. Prepared By .. nnm, Dais' 6127/2012 Vol. 1 6S pg. 1 g6 PERSONNEL CHANGE OF STATUS REQUESTS Commissioner Court Date: July 3, 2012 Department Submitting Information: Human Resources Purpose of Submissions: Consider and Take Action on Change Requests Department Submitting Employee Request Action Requested Request(s) Applies To Ag Extension Hoffman, Alyson Resignation Brazos Center Newton, Sean New Hire S.O. Jail Brooks, Cale Resignation House, Garrett Transfer wlin Dept. House, Garrett Cell Phone Allowance Road & Bridge Grisso, Johnathon New Hire Approved in Commissioners' Court: Jul 3 County Judge's or Commissioner's Signature: (This Copy to be attached to minutes) Vol.. 113 rg. 9 Brazos County Purchasing Department Weekly Update 6/22/12 — 6/28/12 Number of PO's Processed: 94 Requisitions Completed: 1 Capital Payments: 6 Projects In Progress Construction Courthouse: Phase III - Currently working on detention area on 1" floor o Floor finishes and painting - Currently working on mechanical yard in courtyard area o To pour slab next week - Elevator in progress • Backfilling basement area to pour slab • Cutting panels on side of building Bids/ RFP's/ RFQ's RFQ for MPO RFQ for Surveyor RFQ for Tax Office Architect Cold Mix Limestone Poly Jute Dust Control Inmate Telephone Services 12" Rip Rap Sale of Scrap Metal Asphalt and Emulsions Hot Mix Asphalt Employee Insurance Renewals Legal Ads Solicitation of Quotes Benches for Magistrate Courtroom AN for Magistrate Courtroom - Solicitation in progress - Solicitation in progress -SOQ's under eval. - Requesting readvertis. -Dept. reviewing specs - Awarded - Specifications in progress - Awarded -No bids received - Awarded - Awarded -Opens 7120 -In progress - Quotes under evaluation - Solicitation in progress voi. 1�o 3 P a g 7 Other Auction - Accepting items at this time Purchasing Policy - Reviewing and revising policy Assets - Reconciliation of Period 8 is complete Print Management - 3 month printing analysis is almost complete Roof Replacement - Working on proposal to write specifications Appliance Policy - Versions in progress for Court review Currently under review by Auditor's office Radios for Bailiffs - Currently working on scope 1 1 , ONO� ��•• Duane Peters Date County Judge Vol. 7 (P 3 p8• 0 p