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Home My WebLink About2012-05-29-10:00AM-REGULR• no yS eTE OF ti N NTr u F a � e BRAZOSCOUNTY BRYAN,TEXAS NOTICE OF MEETING AND AGENDA ,:.1. %, 'i:23 BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON MAY 29, 2012 AT 10:00 AM IN THE JUSTICE OF THE PEACE PRECINCT 2.2 COURTROOM OF THE COUNTY ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVE., SUITE 114, BRYAN, TX 77803 I . Invocation and Pledge of Allegiance - Chaplain G.H. Jones and Commissioner Mallard 2. Call for Citizen input and/or concerns. Consider and take action on agenda hems 3 - 23: 3. RwueM and reeammenda8nn ham To:.. AarBiftE:ta lan aaMn for aeeelnrmem m tdl 6.arne - *- -:.r.;•- r?ncrr,.lrril;a:ria:� 1 ,n -11 . P 1: ., u, u � i., l,. JI �•I, , , .1 •1 �.. I.I. 1 .... Y VoI. 12 -- Pg 1,31 1 7. 16, eaudder and Inks action an the Amendlna Flat of Lai 191 D W R Addition ( Ned VQ!tMe 63 Pace 6l Oleelel Reey.rded en:m -•:ntv 200A T o Xer. s: cvtia A-19 a Mazes cWM Tex. am ,, toeeted In Frednot 2. 19. Tax Refund Applications for the following: . 1 '11 .11 20. Budget Amendments. 21 • Manual rag lattlon ta TAR In the •.Punt at s32 Oae W t" ■ Mobil@ flilno avetam lar no county clo 22. Personnel Change of Status. Pe nno Action Fame 23. Payment of Claims. 24. Adaewledmmenl o/ Me &exel Counry Puroheeln9 DeoeM"t UadM for May 11 - 21 2012 25. Sheriff's report on inmate population. 26. Announcement of interest items and possible future agenda topics. Vol. - � pg ' ,��_ !t . Insomnia 1 ��l ..lilt: l:• •.11.1..': \ ant OM& . 1. •. 14. 1 7. 16, eaudder and Inks action an the Amendlna Flat of Lai 191 D W R Addition ( Ned VQ!tMe 63 Pace 6l Oleelel Reey.rded en:m -•:ntv 200A T o Xer. s: cvtia A-19 a Mazes cWM Tex. am ,, toeeted In Frednot 2. 19. Tax Refund Applications for the following: . 1 '11 .11 20. Budget Amendments. 21 • Manual rag lattlon ta TAR In the •.Punt at s32 Oae W t" ■ Mobil@ flilno avetam lar no county clo 22. Personnel Change of Status. Pe nno Action Fame 23. Payment of Claims. 24. Adaewledmmenl o/ Me &exel Counry Puroheeln9 DeoeM"t UadM for May 11 - 21 2012 25. Sheriff's report on inmate population. 26. Announcement of interest items and possible future agenda topics. Vol. - � pg ' ,��_ 27. Call for C 11zen Input ancVor concerns. 28. Adjourn. vol .._ I Pg'— s.�.f yk vol .._ I Pg'— PUBLIC COMMENTS eledn G.vneet duIvp Ne Commisd. Meebq mry M fa aY muter, and Ont M dli apm0a and M fmMd ro lour ndufee pr penOn Pmorn en Innted to eutln8 co"Onenta n wrbnp On ti ysnds Menu andbr dfend ad melu.mnvlF Y, de C.anlreeelm nteenm. mernbrs d M Potc en mmmdsof IMr dte &ems CAmdy Commledanae Cora 1a If C blond Cart wbl Ode Iuadd end Iplisbw power, nested ~ Adde V, SeOMn 1 aci Sectlai If Of One Terms COndWml. 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MINUTES May 29, 2012 BRAZOS COUNTY COMMISSIONERS COURT REGULAR MEETING 0 File Stamped Aoenda.pdf `s Sion in sheet.odf A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Administration Building, 200 South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday, May 29, 2012 with the following members of the Court present: Duane Peters, County Judge, Presiding; Lloyd Wassermann, Commissioner of Precinct 1; Sammy Catalena, Commissioner of Precinct 2; Kenny Mallard, Commissioner of Precinct 3; Irma Cauley, Commissioner of Precinct 4; Karen McQueen, County Clerk, Absent. The attached sheets contain the names of the citizens and officials that were in attendance. Invocation and Pledge of Allegiance - Chaplain G.H. Jones and Commissioner Mallard Call for Citizen input and /or concerns. There was no citizen's input. Consider and take action on agenda items 3 - 23: Request and recommendation from Texas Agrilife Extension Service for appointment of Vol. 1 �, Pg• 13 5 BRAZOS COUNTY BRYANJEXAS the Brazos County Extension Agent - Agriculture and Natural Resources Dr. Dale Fritz spoke on behalf of the candidate Dustin W. Coufal. Mr. Coufal will be the new Extension Agent beginning June 11, 2012. Motion: Approve , Moved by Commissioner Sammy Catalena, Seconded by Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters, Wassermann . 4. Acceptance of the resignation of Wayne Wilson, Board of Director for the Brazos Valley Groundwater Conservation District and appointment of Mark Carrabba to fill the unexpired term. Term of this appointment will be effective immediately through December 31, 2013. LID Item 4.1pdf The County Judge recognized and thanked Wayne Wilson for his services. The appointment of Mark Carrabba was approved as submitted. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters , Wassermann . 5. Permission to allow the Brazos County Sheriff's Office to have a separate user association that grants them access to complete an application for the Bulletproof Vest Program. SJ Item 5.odf Katie Conner, County Auditor explained that this was necessary in order to allow the Sheriff's department to have access to complete an application for the 2012 Bulletproof Vest Program. The request was approved as submitted. Motion: Approve, Moved by Commissioner Kenny Mallard, Seconded by Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann . 6. Approval of the 2009 HSGP Grant Adjustment Notice extending the performance period of this grant to May 31, 2012. Item 6 Part 1.odf RD Item 6 Part 2.odf Approved as submitted. Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters , Wassermann . 7. Approval of the Revised NIMS Training and Compliance Plan for Brazos County. 0 Item Todf Chuck Frazier, Emergency Management Coordinator explained the purpose of this in that it sets a time frame for training. It was approved as submitted. A copy is attached. Motion: Approve, Moved by Commissioner Kenny Mallard, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters, Wassermann . 8. Permission to accept donated property in the form of books from Bryan Public Library for Juvenile Services; estimated total value: $75.00. .S- Item 8.odf Vol. 16 a� Pg. ____ Approved as submitted. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard , Peters , Wassermann . 9. Order designating polling places, early voting sites and consolidating polling places after 2011 redistricting. 0 Item 9.odf La Orden designando los lugares de votacidn, los sitios de votacidn adelantada y la consolidacidn de centros de votacidn despues de la redistribucidn de distritos de 2011. The early voting sites and consolidated polling places after the 2011 redistricting are attached. Motion: Approve , Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard, Peters, Wassermann . 10. Release of Brazos County Assessment Lien on property in Hunter's Creek Subdivision. 9 Item 10.odf Payment was received and the Release of Lien was approved as submitted. Motion: Approve, Moved by Commissioner Kenny Mallard, Seconded by Commissioner Irma Cauley. Passed. 0 -0. 11. Permission to advertise RFQ # 2012 -34, Brazos County Tax Office Architect. 0 Item 11.odf Approved as submitted. The RFQs are due by June 27, 2012. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard , Peters , Wassermann. 12. Permission to advertise the following bids: 0 Item 12 Part 1.odf L-1 Item 12 Part 2.odf 's'a Item 12 Part 3.odf 10 Item 12 Part 4.Ddf • a) 2012 -30 12" Rip Rap • b) 2012 -32 Application of Palliatives to County Roads • c) 2012 -33 Sale of Scrap Metal • d) 2012 -35 Hot Mix Asphalt • e) 2012 -43 Aphalts, Oils & Emulsions • f) 2012 -44 Cold Mix Limestone Approved as submitted. Motion: Approve , Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard, Peters, Wassermann . 13. Contract with Ben Sanford not to exceed $6,000.00 for assistance in preparing and evaluating the RFP for Inmate Telephone Systems. 19 Item 13.odf Vol. 162 X p 13-7 Approved as submitted. A copy is attached Motion: Approve, Moved by Commissioner Kenny Mallard, Seconded by County Judge Duane Peters. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard , Peters , Wassermann . 14. Renewal of Bid Contract # 2012 -40R for Temporary Employment Services with Express Employment Professionals with an increase in price according to Attachment A due to tax increases since 2009. 0 Item 14.)d Terms and conditions remain the same however there is a price increase due to tax increases. A schedule of increases is attached as Attachment "A ". Also attached is a tabulation of costs for temporary employment services. Motion: Approve, Moved by Commissioner Kenny Mallard, Seconded by Commissioner LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters , Wassermann . 15. Renewal of Bid Contract # 2012 -36R, Landscape Maintenance with Green Teams, Inc. All terms, conditions and pricing will remain the same. 9 Item 15 Part 1.odf 0 Item 15 Part 2.1)df Approved as submitted. All terms, conditions and pricing will remain the same. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters , Wassermann . 16. Consider and take action on Conditional Approval of the Final Plat of Indian Lakes Subdivision Phase XIII, 30.297 Acres, J.M. Barrera Survey, A -69, College Station, Brazos County, Texas. Site is located in Precinct 1. Item 16.odf Conditions outlined on attached document. Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard , Peters, Wassermann . 17. Consider and take action on acceptance of Indian Lakes Phase I and Indian Lakes Phase VI into the Brazos County road maintenance system; the roads (Indian Lakes Drive, Shoshoni Court, Arapaho Ridge Drive, Dakota Ridge Drive, Calusa Springs, Chaco Canyon Drive, Osage Trail Drive and Osage Trail Cove) and drainage structures are in compliance with the Brazos County Subdivision and Development Regulations. Site is located in Precinct 1. D Item 17.odf Approved as submitted with notes /exceptions as stated on the attached document. Motion: Approve , Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena, Cauley, Mallard, Peters, Wassermann . 18. Consider and take action on the Amending Plat of Lot 1 of D.W.R. Addition, (recorded Volume 6434, Page 83, Official Records of Brazos County), 2.00 Acres, T. S. Haynes Survey, A -19, Brazos County, Texas. Site is located in Precinct 2. Item 18.odf Vol. I (e � pg. 1 3Y Approved as submitted. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena , Cauley , Mallard, Peters, Wassermann . 19. Tax Refund Applications for the following: 0 Item 19.odf • a. Financial Freedom - overpayment - $211.29 • b. Catron & Sewart PC- overpayment - $199.99 • c. John N. Greene - overpayment - $18.20 • d. CitiMortgage /First American - overpayment - $259.16 • e. Linda Torres - overpayment - $321.36 . • f. PNC Mortgage- overpayment - $2106.33 • g. Ronald D. Taylor- overpayment - $52.35 • h. Nowotny Partners LP- overpyament - $191.63 Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard , Peters, Wassermann . 20. Budget Amendments. Budget Amendments FY 11/12 32.1 thru 32.16. {{ ^0 Item 20.odf 32.1 Reallocate funds for correction to Grant Fund: GDEM State Homeland Security Grant 32.2 Reallocate funds for correction to Grant Fund: GDEM State Homeland Security Grant 32.3 Reallocate funds for Grant Fund:GDEM State Homeland Security Grant 32.4 Reallocate funds for County Clerk Records Management Fund 32.5 Reallocate funds for Road & Bridge Department 32.6 Reallocate funds for 85th District Court 32.7 Transfer funds from General Fund Contingency to Jail 32.8 Reallocate funds for Expo Expansion 32.9 Reallocate funds for Constable, Precinct 1 32.10 Reallocate funds for Justice of the Peace, Precinct 1 32.11 Set up new TxDOT Step Grant 32.12 Reallocate funds for BCS Mobility Initiative Grant 32.13 Reallocate funds for Non - Departmental Support and Health Department Support 32.14 Reallocate funds for Information Technology 32.15 Reallocate funds for Community Supervision 32.16 Record donation to Juvenile Services Motion: Approve , Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard, Peters , Wassermann . 21. Manual requisition to TAB in the amount of $32,055.99 for a mobile filing system for the County Clerk. 1 - Item 21.odf Approved as submitted Vol. 16 z pg.-- Z) I Motion: Approve , Moved by Commissioner Kenny Mallard, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena, Cauley, , Mallard, Peters , Wassermann . 22. Personnel Change of Status. Personnel Action Forms 9 Item 22.odf A copy of the Personnel Change of Status Requests is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena, Cauley, , Mallard , Peters, Wassermann . 23. Payment of Claims. 's- Claims Sheet.odi D-- BILL LIST 5.29.122df 7098239 through 7098572 Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena, Cauley, , Mallard, Peters, Wassermann. 24. Acknowledgement of the Brazos County Purchasing Department Update for May 11 - 24, 2012. LV Item 24.pdf The Court acknowledged receipt of the Purchasing Department Weekly Update. 25. Sheriff's report on inmate population. Sheriff Chris Kirk stated there were 546 inmates in jail, 70 have electronic monitors and 15 are pending for monitors. 26. Announcement of interest items and possible future agenda topics. Commissioner Mallard announced that the CUC will be having a meeting here in June. will be a good meeting for all to attend. A representative from TxDOT will be there. 27. Call for Citizen input and /or concerns. There was no citizen's input. 28. Adjourn. Vol. ) (U A p g , I q0- The foregoing minutes of the Commissioners Court meeting held May 29. 2012 have been examined and are approved in open Court this — u day of 2012, in Bryan, Brazos County, Texas. Duane Peters County Judge Lloyd Wassermann Commissioner, Precinct 1 4 1 d —. jv Ca ena Commiss oner, Precinct 2 Irma Cauley Commissioner, Preci ct 4 Attest: Karen McQueen County Clerk Kenny Mallard Commissioner, Precinct 3 Vol l (�a Page 1 COMMISSIONERS COURT MEETING Name Organization /Department s O(f � S 6 w C�E Olunalv- Vol. ► & � p I gF A Date q q 6 VAA/ctE' A IS/1 l /-k-� r COMMISSIONERS COURT MEETING Date and Time Name Organization /Department -- �\ \ \ �& o \\ f (� e k— V ,,c, A,7 Ay / AEI Vol. _____ pg 4-3 BRAZOS COUNTY BRYAN, TEXAS Duane Peters Office of the County Judge 200 S. Texas Ave., Ste. 332 Bryan, TX 77803 May 24, 2012 Bureau of Justice Assistance To Whom it May Concern: Phone: (979) 361-4102 Fax: (979) 361 -4503 Email: dpeters @co.brazos.tx.us Brazos County is a participant in the Bulletproof Vest Program and would like to add a second user association to the account. This request is made in order to allow the Brazos County Sheriff Department to have access to complete an application for the 2012 BVP. Currently the program side of the grant is handled by the department within the county; whereas the Brazos County Auditor's office handles the accounting side of the grant. V ".yours, Duane Peters County Judge Brazos County, Texas Von. 1 (.o a Pg . 1 4 OF Pryp� S E X at IS `A� Texas Department of Public Safety 2009 Grant Adjustment Notice for Brazos county Tills CAN changes the performance Gates or the grants In SedJan S. May 22, 2012 1. Sub- Reciplent Name and Address 2. Prepared by: Jenkins, Shane 13, SAA Award Number. 09 -GA 48041.05 4. Federal Grant Information Federal Grant Title: Homeland Security Grant. Program SH9 P Judge Duane Peters UA Brazos County Federal Grant Award Number. 2009-55 -T9 -0064 200 South Texas Ave., Suite 332 Date Federal Grant Awarded to TxDPS: August 1, 2009 Bryan, TX 77803 97.071 Department of Homeland Security Federal Granting Agency: FEMA som Grant Programs Directorate Is. Total Award Amount $187,980.56 Award Amount and Grant Breakdowns Note: Additional Budget Sheets (Attachment A): 0 Yes El No This award supersedes all previous awards. Performance Period: Aug 1, 2009 to May 31, 2012 I 6. Statutory Authority for Grant: This project is supported under Consolidated Security, Disaster Assistance and Continuing Appropriations Act. 2009 Public Law No. 110 -329. 7. Method of Payment: Primary method is reimbursement. See the enclosed instructions for the process to follow in the submission of invoices. 8. Debarment /Suspension Certification: The Sub - Recipient certifies that the subgrantee and its' contractors /vendors are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded by any federal department or agency and do not appear in the Excluded Parties List System at http: / /www.epis.gov. 1 9. Agency Approval TxDPS Official: Machelle Pharr, Deputy Assistant Director State Administrative Agency Texas Department of Public Safety rn� 110. Sub - Recipient Acceptance Acceptance I have read and understand the attached Terms and Conditions. Type name and title of Duane Ctx)nr�y 3uag-e It. Enter Employer Identification Number (EIN) / Federal Tex Identification Number: L_q 4 - to OY1_ �io433 113. DUE DATE; 12. Date Signed 5/29/2 Signed award and Direct Deposit Form (It applicable) must be returned to TxDPS on or before the above due date. Signature of TxDPS Official! Vol. P9. 1 4 S SH9 P UA MMIRS . 073 . 073 B . a8 7.0008 97.05 97.071 $t9 som This award supersedes all previous awards. Performance Period: Aug 1, 2009 to May 31, 2012 I 6. Statutory Authority for Grant: This project is supported under Consolidated Security, Disaster Assistance and Continuing Appropriations Act. 2009 Public Law No. 110 -329. 7. Method of Payment: Primary method is reimbursement. See the enclosed instructions for the process to follow in the submission of invoices. 8. Debarment /Suspension Certification: The Sub - Recipient certifies that the subgrantee and its' contractors /vendors are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded by any federal department or agency and do not appear in the Excluded Parties List System at http: / /www.epis.gov. 1 9. Agency Approval TxDPS Official: Machelle Pharr, Deputy Assistant Director State Administrative Agency Texas Department of Public Safety rn� 110. Sub - Recipient Acceptance Acceptance I have read and understand the attached Terms and Conditions. Type name and title of Duane Ctx)nr�y 3uag-e It. Enter Employer Identification Number (EIN) / Federal Tex Identification Number: L_q 4 - to OY1_ �io433 113. DUE DATE; 12. Date Signed 5/29/2 Signed award and Direct Deposit Form (It applicable) must be returned to TxDPS on or before the above due date. Signature of TxDPS Official! Vol. P9. 1 4 S 2009 TERMS AND CONDITIONS Homeland Security Grant Program (HSGP) 1=Y 2009 HSGP is comprised of four separate grant programs: • State Homeland Security Program (SHSP) • Urban Areas Security Initiative (UASI) • Metropolitan Medical Response System (MMRS) • Citizen Corps Program (CCP) Parties to Sub- recipient Aoreement This Sub - recipient agreement is made and entered into by and between the Texas Division of Emergency Management/State Administrative Agency, an agency of the State of Texas, hereinafter referred to as "TDEM," and the funds recipient, hereinafter referred to as the "Sub- recipient." Furthermore, TDEM and the Sub - recipient are collectively hereinafter referred to as the "Parties." By this Sub - recipient agreement's execution, the Parties.have severally and collectively agreed to be bound to the mutual obligations and to the performance and accomplishment of the tasks described in this Sub - recipient agreement. The Sub - recipient Agreement is only an offer until the Sub - recipient returns the signed copy of the 2009 Sub - recipient Agreement in accordance with the date provided in the transmittal letter and in the agreement. The Sub - recipient must also certify to the statements provided In Exhibits B and C by signing and returning a copy of these documents with the Sub-recipient Agreement. Overview, Special Conditions and Performance Standards A. - Overview. State Homeland Security Grant (SHSP) The State Homeland Security Program (SHSP) is a core assistance program that provides funds to build capabilities at the State and local levels and to implement the goals and objectives Included in State Homeland Security Strategies and initiatives in the State Preparedness Report. SHSP supports the implementation of State Homeland Security Strategies to address the identified planning, organization, equipment, training, and exercise needs for acts of terrorism and other catastrophic events. In addition, SHSP supports the implementation of the National Preparedness Guidelines, the National Incident Management System (NIMS), and the National Response Framework (NRF). Urban Areas Security Initiative (UASI) Urban Areas Security Initiative (UASI) program funds address the unique planning, organization, equipment, . training, and exercise needs of high - threat, high - density Urban Areas, and assist them in building an enhanced and sustainable capacity to prevent, protect against, respond . to, and recover from acts of terrorism. Metropolitan. Medical' Response System (MMRS). The MMRS program supports the integration of emergency management, health, and medical systems into a coordinated response to mass casualty incidents caused by any hazard. MMRS Grantees will reduce the consequences of a mass casualty incident during the initial period of a response by having augmented existing local operational response systems before the incident occurs. Citizen Corps Program•(CCP) The Citizen Corps mission is to bring community and government leaders together to coordinate the involvement of community members and organizations in emergency preparedness, planning, mitigation, response, and recovery. Vol. (D r B. Special Conditions SHSP Activities implemented under SHSP must support terrorism preparedness by building or enhancing capabilities that relate to the prevention of, protection from, or response to, and recovery from terrorism in order to be considered eligible. However, many capabilities which support terrorism preparedness simultaneously support preparedness for other hazards. Grantees must demonstrate this dual -use quality for any activities implemented under this program that are not explicitly focused on terrorism preparedness. The recipient may only fund projects that were included in the FY 2009 State Investment Justifications which were submitted and approved by DHS /FEMA Use of SHSP funds must be consistent with and supportive of implementation of the State Homeland Security Strategy and State Preparedness Report. Linkages between specific projects undertaken with SHSP funds and strategic goals and objectives will be highlighted through regular mechanisms, including the Biannual Strategy Implementation Report (BSIR) As defined in the FY 2009 grant guidance, the FY 2009 SHSP will focus on two objectives as the highest priorities. These two objectives are: 1. National Priority: Strengthen Information Sharing and Collaboration Capabilities — Maximizinglnfonnation Sharing via the National Network of Fusion Centers; 2. National Priority: Strengthen Medical Surge and Mass Prophylaxis — Developing and Enhancing Health and Medical Readiness and Preparedness Capabilities. These two priorities are in addition to the priorities for all programs under the Homeland Security Grant Program and, if applicable, the Law Enforcement Terrorism Prevention Activities Priorities. A personnel cap of up to 50% of total program funds may be used for personnel and personnel- related activities as directed by the Personnel Reimbursement for Intelligence Cooperation and Enhancement (PRICE) Homeland Security Act (Public Law 110 -412). In general, the use of Homeland Security Grant Program grant funding to pay for staff and/or contractor regular time or overtime/backfill is considered a personnel cost. Since a separate LETPP grant program for Law Enforcement Terrorism Prevention Activities was not created for FY 2009, the State is required to ensure that local and state sub- grantees expend at least 25 percent of their SHSP award funds towards law enforcement terrorism prevention - oriented planning, organization, training, exercise, and equipment activities. ,11L•F3 Allocations and use of grant funding must support and be coordinated with the goals - and objectives included in the State and/or Urban Area Homeland Security Strategies. The recipient may only fund projects that were included in the FY 2009 Urban Area Investment Justifications which were submitted and approved byDHS /FEMA. The recipient agrees that funds utilized to establish or enhance designated state and Urban Area fusion: centers must support the development of a statewide fusion process that corresponds with the Global Justice /Homeland Security Advisory Council (HSAC) Fusion Center Guidelines and the National Strategy for Information Sharing, and achievement of a baseline level of capability as defined by Global's Baseline Capabilities for State and Major: Urban Area Fusion Centers, a supplement to the Fusion Center Guidelines, located at http: / /www.it.oip.Qov/ documents /baselinecapabilitiesa.pdf The recipient agrees to fund any multi - state or multi -urban area Investments that were included in the FY2009 Investment Justification that was submitted. to GPD and received a bonus in the effectiveness analysis. A personnel cap of up to'50% of total program funds may be used for personnel and personnel-related activities as directed by the Personnel Reimbursement for Intelligence Cooperation and Enhancement (PRICE)of Homeland Security Act (Public Law 110 -412). In general, the use of Homeland Security Grant Program grant funding to pay for staff and/or contractor regular time or overtime/backfill is considered a.personnel cost. MMRS is a local grant which will require each MMRS Jurisdiction establish a'single Point of Contact (POC) who will serve as the responsible contact for MMRS implementation, activities, and procurement for the jurisdiction as lead and in coordination with a Jurisdictional MMRS Steering Committee. The POC and MMRS Steedng.Committee will integrate, local emergency management, health and medical systems with their Federal and State counterparts through a locally established multi- agency, collaborative planning framework; promote regional coordination of mutual aid with neighboring localities; regularly validate the jurisdictions local emergency response capability to mass casualty incident by means of an exercise or other validation means; collaborate with local, .regional, and State health and medical partners, such as Medical Reserve Corps Units and Citizen Corps Councils, as well as leverage other 14 V01. ) &= Pg'- Federal programs, such as the U.S. Department of Health and Human Services Assistant Secretary for Preparedness and Response (DHHS -ASPR) Hospital Preparedness Program and Emergency Systems for Advance Registration of Volunteer Health Professionals (ESAR -VHP), Center for Disease Control and Prevention Cities Readiness Initiative and Strategic National.Stockpile, to coordinate and support plans, processes and strategies related to, but limited to: Continuity of Government; Continuity of Operations; Equipment and Supplies Procurement; Fatality Management; Forward Movement of Patients; Hospital Evacuation; Interoperable Communications; Patient Tracking; Pharmaceutical and Medical Supply Management and Distribution; Public Education; Outreach and. Information;. Recruiting Volunteers; and Training; ensure the "MMRS Leadership" is fully represented on the Urban Area Working Group in cases where a MMRS grant is awarded and a UASI program exists; ensure all neighboring MMRS subgrantees. actively and demonstratively collaborate to develop a regional plan that supports the MMRS mission in that region in cases where MMRS subgrantees.are located adjacent to one another and implement an Investment Justification that clearly identifies the size of the populations included in the planning and operational areas supported by the MMRS grant. The Metropolitan Medical Response System (MMRS) provides funds to build capabilities at the State and local levels to implement the goals and objectives included in State Homeland Security Strategies and initiatives in the State Preparedness Report. MMRS supports the implementation of State Homeland Security Strategies to address the identified planning, organization, equipment, training, and exercise needs for acts of terrorism and other catastrophic events. In addition, MMRS supports the implementation of the National Preparedness Guidelines, the National Incident Management System (NIMS), and the National Response Framework (NRF). Activities implemented under MMRS must support terrorism preparedness by building or enhancing capabilities that relate to the prevention of, protection from, or response to, and recovery from terrorism in order to be considered eligible. However, many capabilities which support terrorism preparedness simultaneously support preparedness for other hazards. Grantees must demonstrate this dual -use quality for any activities implemented under this program that are not explicitly focused on terrorism preparedness. Use of MMRS funds must be consistent with and supportive of implementation of the State Homeland Security Strategy and State Preparedness Report. Linkages between specific projects undertaken with MMRS funds and strategic goals and objectives will be highlighted through regular mechanisms, includingthe Biannual Strategy Implementation Report (BSIR) ' As defined In the FY 2009 grant guidance, the FY 2009 MMRS will focus on two objectives as the highest priorities. These two objectives are: 1. National Priority: Strengthen Information Sharing and Collaboration Capabilities — Maximizing Information Sharing via the National Network of Fusion Centers; 2. National Priority: Strengthen Medical Surge and Mass Prophylaxis — Developing and Enhancing Health and Medical Readiness and Preparedness Capabilities. These two priorities are in addition to the priorities for all programs under the Homeland Security Grant Program and,.if applicable, the Law Enforcement Terrorism Prevention Activities Priorities. CCP The sub - recipient must register their Citizen Corps Council on the Citizen Corps.websfta http: / /www.citizencori)s.gov and manage their program and information on the site. Citizen Corps Councils must include representatives of emergency management, homeland security, law enforcement fire service, medical services /public health or their designee, elected officials, the private sector, private non - profits, nongovernmental organizations and advocacy groups for special needs populations. In addition, representatives from existing Cltizen.Corps programs, such as Volunteers in Police Service.(VIPS), Medical Reserve Corps (MRC), Community Emergency Response Team (CERT), Neighborhood-Watch, and Fire Corps should be included on the Citizen Corps Council. Where applicable, a Metropolitan Medical Response System representative should also be included'on the Citizen Corps Council. All allocations and use of funds under this grant must be In accordance with the FY 2009 HSGP Guidelines and Application Kit found at - htta:11www. fema. govt governmentigrantlhsgp /index.shtm All award Sub - recipients are required to have read, understood and accepted the.FY 2009 HSGP Guidance. and Application Kit as binding. C. Standard of Performance. The Sub- recipient shall perform all activities and projects entered into the SAA web - based grants management system approved by Its Council of Governments (COG) and by the State Administrative Agency (SAA). The Sub - recipient shall perform all activities in accordance with all terms, provisions and requirements set forth in this Sub - recipient agreement and the: Applicable Laws and Regulations, hereinafter referred to as "Exhibit A "; Certifications, hereinafter referred to as "Exhibit B"; and 3 VOI. �- Pg' -- 3. Certification Regarding Lobbying for Sub - recipient Agreements, Grants „Loans, and Cooperative Agreements, hereinafter referred tows - Exhibit C ". D. Failure to Perform. In the event the Sub - recipient fails to implement the project(s) entered into The SAA web -based grants management system, or comply with any of this Sub - recipient agreement's provisions, in addition to the remedies specified in this Sub - recipient agreement, the Sub- reciplent is liable to TDEM for an amount not to exceed the award amount of this Sub - recipient agreement and may be barred from applying for or receiving additional DHSlFEMA grant program funds or any other federal program funds administered by TDEM until repayment to TDEM is made and any other compliance or audit finding is satisfactorily resolved. TDEM Obligations A. Measure of Liability TDEM shall be liable for actual and reasonable costs incurred by the Sub - recipient during the Sub - recipient agreement period for performances rendered under this Sub- recipient agreement by the Sub - recipient, subject to the limitations set forth in this Section. TDEM shall not be liable to the Sub - recipient for any costs incurred by the Sub - recipient that are not allowable costs. B. Sub - recipient Agreement Funds Defined and Limit of Liability The term tub- recipient agreement funds" as used in this Sub - recipient agreement means funds provided by TDEM under the DHS /FEMA grant programs. The term 'Sub - recipient's funds” or match funds as used in this Sub - recipient agreement means funds provided by the Sub - recipient. Notwithstanding any other provision of this Sub - recipient agreement, the total of all payments and other obligations incurred by TDEM under this Sub - recipient agreement shall not exceed the Total Award Amount listed on the cover page of the Sub- recipient agreement. C. Excess Payments The Sub - recipient shall refund to TDEM any sum of Sub- recipient agreement funds that has been paid to the Sub - recipient by TDEM or that TDEM determines has resulted in overpayment to the Sub- recipient that TDEM determines has not been spent by the Sub - recipient in accordance with this Sub - recipient agreement. No refund payment(s) may be made from local, state or federal grant funds unless repayment with grant funds is specifically permitted by statute or regulation. The Sub - recipient shall make such refund to TDEM within thirty (30) days after TDEM requests such refund. Suspension Notwithstanding the provisions of Chapter 2251, Texas Government Code, in the event the Sub - recipient fails to comply with any of this Sub - recipient Agreement's terms, TDEM may, upon written notification to the Sub - recipient, suspend this Sub - recipient agreement in whole or in part, withhold payments to the Sub - recipient and prohibit the Sub - recipient from incurring additional obligations of Sub - recipient agreement funds. Termination A. TDEM's Right to Terminate TDEM shall have the right to terminate this:Sub- recipient agreement, in whole or in part, at any time before the end of the Performance Period, whenever TDEM determines thatthe Sub - recipient has failed to comply with any of this Sub - recipient agreement's terms. TDEM shall notify the Sub- recipient in writing prior to the thirtieth (30 day preceding lhe.termination of such determination and include: 1. the reasons for such termination; 2. the effective date of such termination; and 3. in the case of partial termination, the portion of the Sub - recipient agreement to be terminated. B. Parties' Right to Terminate In addition.to TDEM's right to terminate specified in Subsection A of this section, both Parties shall have the right to terminate this Sub - recipient agreement, in whole or in part, when the Parties agree that the continuation of the activities funded under this Sub - recipient agreement would not .produce beneficial results commensurate with the further expenditure of Sub- recipient agreement funds. The Parties shall agree, in writing, upon the termination conditions, including the effective data of termination and in the Case of partial termination, the portion of the Sub - recipient agreement to be terminated. Conflict of Interest The Sub - recipient shall operate in a manner to avoid any potential conflict of interest, real or apparent, and comply with the related requirements of the Uniform Grant Management Standards (UGMS). A. Financial Interest Prohibited A conflict of interest may arise when the employee, officer or agent; any. member of his or her immediate family; his or her partner; or, any organization that employs, or is about to employ any of the.above, has a financial or other interest in the firm or person selected to perform a subcontract pursuant to this Sub - recipient agreement. The Sub - recipient shall ensure that no employee, officer, or agent of the Sub - recipient shall participate in the 4 P Vol. � g' selection, in the award or administration of a subcontract supported by Sub - recipient agreement funds pursuant to this Sub - recipient agreement and comply with Chapter 171, Texas Local Government Code. B. Other Prohibited Interests In all cases not governed by Subsection A of this Section and except for eligible administrative or personnel costs, no person who is an employee, agent, consultant, officer, elected official, appointed official of the Sub-recipient or of a subcontractor of the Sub - recipient who exercises or have exercised functions or responsibilities with respect to the activities assisted under this Sub - recipient agreement or any other DHS /FEMA Sub - recipient agreement who are in apposition to participate in a decision making process.or gain inside information with regard to such activities, may obtain a financial interest or benefit from the activity; have an interest in or benefit from the activity or have any interest in any Sub- recipient agreement, subcontract or agreement with respect to the activities or the proceeds either for themselves or those with whom they have family or business ties during their tenure or for one year thereafter. C. Inclusion in Subcontracts The Sub - recipient shall include the substance of this Section in all subcontracts. Monitoring TDEM reserves the right to perform periodic office -based and /or on -site monitoring of the Sub - recipient's compliance with this Sub - recipient agreement's terms and conditions and of the adequacy and timeliness of the Sub - recipient's performance pursuant to this Sub - recipient agreement. After each monitoring visit, TDEM shall provide the Sub - recipient . with a written- report of the monitor's findings. If the monitoring report notes deficiencies in the Sub - recipient's performance under this Sub - recipient agreement's terms, the monitoring report shall Include requirements for the timely correction of such deficiencies by the Sub- reciplent. Failure by the Sub - recipient to take action specified in the monitoring report may be cause for this Sub- recipient agreement's suspension or termination pursuant to the Suspension and/or Termination-Sections above. Aud it A. Audit of Federal and State Funds The Sub - recipient shall arrange for the performance of an annual financial and compliance audit of Sub - recipient agreement funds received and performances rendered under this Sub - recipient agreement as required by the Single Audit Act (OMB Circular A — 133; 44 C.F.R. 13.26) and as outlined in Exhibit A. The Sub - recipient will also comply, as applicable, with Texas Government Code, Chapter 783, 1 TAC 5.141.et.seq. and.the Uniform Grant Management Standards (UGMS), State Uniform Administrative Requirements for Grants and Cooperative Agreements. B. TDEM's Rioht to Audit Notwithstanding Subsection A.of this Section; TDEM reserves the right to conduct a financial and compliance audit of Sub - recipient agreement funds received and performances rendered under this Sub - recipient agreement. The Sub-recipient agrees to permit TDEM or its authorized representative to audit the Sub-recipient's records and to obtain any documents, materials or information necessary to.facilltate such audit. C. Sub - recipient's Liability for Disallowed Costs The Sub - recipient understands and agrees that it shall be liable to TDEM for any costs disallowed pursuant to financial and compliance audit(s) of Sub - recipient agreement funds. The Sub - recipient further understands and agrees that reimbursement to TDEM of such disallowed costs shall be paid by the Sub - recipient from funds that were not provided or otherwise made available to the Sub - recipient pursuant to this Sub - recipient agreement or any other federal contract. D. Sub - recipient's Facilitation of Audit The Sub-recipient shall take such action to facilitate the performance of such audit(s) conducted pursuant to this Section as TDEM may require of the Sub - recipient. The- Sub - recipient shall ensure that this clause conceming the authority to audit funds received indirectly by subcontractors through the Sub - recipient and the requirement to cooperate is included in any subcontract it awards.. Reimbursement Sub - recipient agrees to make no request for reimbursement prior to return of this agreement signed. by the authorized Sub- recipient representative. Sub - recipient also agrees to make no request for reimbursement for goods or services procured by Sub - recipient prior to the performance period start date of this agreement. A. Request for Advance or Reimbursement The Sub - recipient shall submit to TDEM, a properly completed Local Purchase Submission Cover Sheet as often as actually needed. TDEM retains the authority to approve or deny amount requested and shall not make disbursement of any such payment until TDEM has reviewed and approved such a request. The Local Purchase Submission Cover Sheet shall be supported by documentation as required by the SAA, currently referenced on the SAA web -based grants management system, and may be revised in subsequent policy updates. B. Request for Advance Funds and Transfer of Funds The Sub- recipient's requests for an advance of Sub - recipient agreement funds shall be limited to the minimum amounts needed for effective operation of their project(s) under this Sub - recipient agreement and shall be timed as closely as possible to be in accord with actual' cash requirements. The Vol. (� a Pg. 1 Sub - recipient shall establish procedures to minimize the time elapsing between the transfer of funds from TDEM to the Sub - recipient and shall ensure that such funds are disbursed within fifteen (15) days unless extenuating . circumstances can be documented. C. Payment Contingent Notwithstanding the provisions of Subsection A of this Section, payments under this Sub - recipient agreement are contingent upon the Sub - recipient's performance of its contractual obligations. D. Source Documentation Requirement: Sub - recipients must provide proof of payment documentation with all reimbursement requests submitted for processing. The following is a list of acceptable proof of payment documents: • Copy of cancelled check • Screen print of General Ledger account showing funds have been encumbered • Credit Card Statement showing purchase of the items • Payroll journal for individuals showing rate of pay and hours worked • Copy of invoice stamped "paid" with the date, vendor initials and check number for reference National Incident. Management System (NIMS) and the Incident Command System (ICS) Sub - recipients must have adopted and be implementing the National Incident Management System (NIMS) and the Incident Command System (ICS) at the local level. NIMS compliance for 2009 must be achieved by completing required actions outlined by FEMA and TDEM. For amore detailed description of these requirements, as well as other NIMS implementation requirements, see http. fema: oov/ emergencv /nims/CurrentYearGuidance. shtm NIMSCAST Requirements To be eligible to receive FY 2009 DHS funding, local primary , jurisdictions and tribes must have achieved. 100% compliance with the FY 2008 NIMS compliance objectives and metrics in the NIMSCAST by January 30, 2009. All State and territory grantees were required to submit their compliance assessment via the NIMSCAST by September 30, 2008 in order to be eligible for FY 2009 preparedness programs. Additional information on achieving NIMS compliance is available through the FEMA National Integration Center (NIC) Incident Management Systems Integration (IMSI) Division at http: //www.fema.00v/emergencv/nims/ Other Requirements A. During the performance period of this grant, Sub - recipients must maintain an emergency management plan at the Intermediate Level of planning preparedness or higher, as prescribed by TDEM. This may be accomplished by a jurisdiction maintaining its own emergency management plan or participating in an inter - jurisdictional emergency management program that meets the required standards. If TDEM identifies deficiencies in the Sub - recipient's plan, Sub - recipient will correct deficiencies within 60 days of receiving notice of such deficiencies from TDEM. B. Projects identified in the SAA web -based grant management system must identify and relate to the goals and objectives indicated by the applicable approved project investments forthe period of performance of the grant. C. During the performance period of this grant, Sub - recipient agrees that it will participate in a legally- adopted county and /or regional mutual aid agreement. D. During the performance period, the Sub-recipient must register as a user of the Texas Response Network (TRRN) and identify all major resources such as vehicles and trailers, equipment costing $5,000 or more and specialized teams /response units equipped and /or trained using grant funds (i.e, hazardous material, decontamination, search and rescue, etc.). This registration is to ensure jurisdictions or organizations are prepared to make grant funded resources available to other jurisdictions through mutual aid. E. Sub - recipients must submit Fiscal Year 2009 Indirect. Cost Allocation Plan signed by Cognizant Agency. Plan should be forwarded to the SAA along with the Planning and Administration Grant. Budget Form. F. Council of Governments (COG) will follow guidelines listed in.the SAA FY 09 COG Statement of Work. H. The State's 24 planning regions are voluntary associations of local governments organized pursuant to state law as regional planning commissions. councils of government, development councils, and area councils. It is recognized that Vol. p g . 1 151 one of the major functions of state planning regions as homeland security grant Sub - recipients is to perform a wide variety of planning and some program administration for both their region and on behalf of the cities and counties within the region that may also be homeland security grant Sub - recipients. Closing the Grant A. The Sub - recipient must have expended all grant funds and submitted expenditure reimbursement requests and any invoices by the end of the performance period listed on the sub - recipient agreement. B. TDEM /SAA will close a sub -award after receiving Sub - recipient's final performance report indicating that all approved work has been completed and all funds have been disbursed, completing a review to confirm the accuracy of the reported information, and reconciling actual costs to awards modifications and payments. If the close out review and reconciliation indicates that the Sub - recipient is owed additional funds, TDEM /SAA will send the final payment automatically to the Sub - recipient. If the Sub - recipient did not use all the funds received, TDEM /SAA will issue a Grant Adjustment Notice (GAN) to recover the unused funds. C. TDEM /SAA will unilaterally close out this grant if sub- recipient does not reconcile account and sign closeout GAN by the 60th day after the sub - recipient performance period ends, Restrictions, Disclaimers and Notices A. Approval of this award does not indicate approval of any consultant rate in excess of $450 per day. A detailed justification must be submitted to and approved by TDEM /SAA prior to obligation or expenditure of such funds. U.S. Department of Justice Financial Guide (Part III Chapter 15) http:// www .oio.usdoi:oov/financiaiouide/ B. In cases where local funding is established by COGS, release of funds byTDEM is contingent upon regional funding allocation approval by the Sub - recipient's COG governing board. C, Notwithstanding any other agreement provisions, the parties hereto understand and agree that TDEM'sobligations under this agreement are contingent upon the receipt of adequate funds to.meet TDEM's liabilities hereunder. TDEM shall not be liable to the Sub - recipient for costs under this Agreement which exceed the amount specified in the Notice of Sub - recipient Award. D. Notice. All nofices or communication required.or permitted to be given by either party hereunder shall be deemed sufficiently given if mailed by registered mail or certified mail, return receipt requested, or sent by overnight courier,.. such as Federal Express, to the other party at its respective address set forth below or to such other address as one party shall give notice of to the other from time to time hereunder. Mailed notices shall be deemed to be received on.the third business day following the dale of mailing.. Notices sent by.overnight courier shall be deemed received the following business day. Chief' Division of Emergency Management State Administrative Agency PO Box 4087 Austin, TX 78773 -0220 Uniform Administrative Requirements, Cost Principals and Audit Requirements Except as specifically modified by law or this Sub - recipient agreement's provisions, the Sub - recipient shall administer the award through compliance with all applicable Laws and Regulations. A non - exclusive list is provided below A. Administrative Requirements 1. 44 C.F.R. Part 13, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments; 2. 2 C.F.R. Part 215, Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals and Other Non - Profit Organizations (OMB Circular A -110). B, Cost Principles 1. 2C.F.R. Part 225, Cost Principles for State, Local and Tribal Governments (OMB Circular A-87) 2. 2C.F.R. Part 220, Cast Principals for Education Institutions (OMB Circular A -21) 3. 2C.F.R. Part 230, Cost Principles for Non - Profit Organizations (OMB Circular A -122) 4. Federal Acquisition Regulations (FAR) Subpart 31.2, Contracts with Commerclal Organizations Vol. Pg 1 L C. Audit Requirements — OMB Circular A -133, Audits of States, Local Governments and Non - Profit Organizations Retention and Accessibility of Records A. Retention of Records The Sub - recipient shall maintain fiscal records and supporting documentation for all expenditures of Sub - recipient agreement funds pursuant to the applicable OMB Circularand this Sub - recipient agreement. The Sub - recipient shall retain these records and any supporting documentation for the greater of three (3) years from the completion of this project's public objective, including program requirements and financial obligations, or the period of time required by other applicable laws and regulations as described in Exhibit A. B. Access to Records The Sub - recipient shall give the United States. Department of Homeland :Security (DHS), the Comptroller General of the United States, the Texas State Auditor, TDEM, or any of their duty authorized representatives, access to and the right to examine all books; accounts, records, reports, files, other papers, things or property belonging to or in use by the Sub - recipient pertaining to this Sub4eciplent agreement including records concerning the past use of DHS /FEMA funds. Such rights to access shall continue as long as the records are retained by the Sub - recipient. The Sub - recipient agrees to maintain such records in an accessible location and to provide citizens reasonable access to such records consistent with the Texas Public Information Act, Chapter 552, Texas Government Code. C. Inclusion in Subcontracts The Suti- recipient shall include the substance of this Section in all subcontracts. Subcontracts A. TDEM's Approval of Subcontract and Liability The Sub- recipient may subcontract for performances described in this Sub - recipient agreement without obtaining TDEM's prior written approval. B. Sub - recipient Liability In no event shall any provision of this Section be construed as relieving the Sub- recipient of the responsibility for ensuring that the performances rendered under all subcontracts comply with all of this Sub - recipient agreement's terms as if such performances rendered were rendered by the Sub - recipient. TDEM's approval under this Section does not constitute adoption, ratification or acceptance of the Sub- recipient's or a subcontractor's performance. C. Applicable Law The Sub - recipient shall comply with 44 C.F.R. § 13.1 -13.52 and all applicable federal and state laws outlined in Exhibit A.and local laws, regulations and ordinances related to making procurements under this Sub - recipient agreement. Legal Authority A. Signatory Authority The Sub - recipient assures and guarantees that the Sub - recipient possesses the legal authority to enter into this Sub - recipient agreement, receive Sub - recipient agreement funds and to perform the services the Sub- recipient has obligated itself to perform pursuant to this Sub - recipient. agreement. B. Authorized Representative The person or persons signing and executing this Sub-recipient agreement on the Sub - recipient's behalf do warrant and guarantee that he, she or they have been duly authorized by the Sub - recipient to execute this Sub - recipient agreement on the Sub-recipient's behalf and to validly and legally bind the Sub - recipient to all contractual terms, performances and provisions. Notice of Litigation and Claims The Sub - recipient shall give TDEM immediate notice in writing of: 1. any action, including any proceeding before an administrative agency, filed against Sub - recipient arising . out the performance of any subcontract under this Sub - recipient agreement; and 2. any claim against the Sub - recipient, the cost and expense of which the Sub- recipient may be entitled to be reimbursed by DHS/FEMA grant programs. Except as otherwise directed by TDEM, the Sub - recipient shall furnish immediately to TDEM copies of all documentation received by the Sub - recipient with respect to such action or claim. Indemnification To the extent permitted by law, the Sub- recipient agrees to hold TDEM harmless and to indemnify TDEM from and against any and all claims, demands and causes of action of every kind and character that may be assorted by any party occurring or in any way incident to, arising out of or in connection with the services to be performed by the Sub - recipient pursuant to this Sub - recipient agreement. vol. ��i pg. X 53 Changes and Amendments A. Written Amendment Except as specifically provided otherwise in this Sub - recipient agreement, any alterations additions or deletions to this .Sub- recipient agreement's terms shall be made through Grant Adjustment Notices generated by the SAA web -based grants management system and executed by the Parties. . B. Authority to Amend During the period'of this Sub - recipient agreement's performance TDEM and/or FEMA may issue policy directives that serve to establish, Interpret or clarify this Sub - recipient agreement's performance requirements. Such policy directives shall be promulgated by TDEM or FEMA in.lhe form of Information Bulletins and . shall have the effect of qualitying this Sub - recipient agreement's terms and shall be binding upon the Sub - recipient as if written in the Sub - recipient agreement_ C. Effect of Changes in Federal and State Laws Any alterations, additions, or deletions to this Sub - recipient agreement's terms that are required by the changes in federal and state laws or regulations are automatically incorporated into this Sub - recipient agreement without written amendment to this Sub - recipient agreement and shall become effective on the date designated by such law or regulation. Federal Emergency Management Agency (FEMA) periodically publishes Information Bulletins to release, update, amend or clarify grants and programs which it administers. FEMA's National Preparedness Directorate Information Bulletins can be accessed at htta: //www.oio. usdoi :ocv /odo/docslbuiletins.htm and are incorporated by reference into this sub - grant. Headings Headings and captions of this Sub - recipient agreement's sections and paragraphs are only for convenience.and reference. These headings and captions shall not affect or modify this Sub - recipient agreement's terms or be used to interpret or assist in the construction of this Sub - recipient agreement. Oral and Written Agreements A. Prior Agreements All oral and written agreements between the Parties relating to this Sub - recipient agreement's subject matter that were made prior to Date of Execution have been reduced to writing and are contained in this Sub- recipient agreement. B. Exhibits. The exhibits enumerated and denominated in the agreement are hereby made a part of this Sub - recipient agreement and constitute promised performances by the Sub-recipient in accordance with the Sub - recipient agreement and the Exhibits. C. Commissioner's Signature This Sub - recipient agreement is not effective unless signed by the Chief of TDEM or by his authorized designee. Waiver Any right or remedy provided for in this Sub- recipient agreement provision shall not preclude the exercise of any other right or remedy under this Sub - recipient agreement or under any provision of law, . nor shall any action taken or failure to take action in the exercise of any right or remedy be deemed a waiver of any other rights or remedies at any time. Venue For purposes of litigation pursuant to this Sub-recipient agreement, venue shall lie in Travis County, Texas, and be governed by Texas Statute. Vol. ____� `�—=— Pg• ---- -- EXHIBIT A THE APPLICABLE LAWS AND REGULATIONS The Sub - recipient shall comply with OMB Circular A -21, A -87, A -102, A -110, A-122, A-133; Ex. Order 12372 (intergovernmental review of federal programs); and 44 C.F.R, Part 13, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Loral Governments. Sub - recipients shall also comply with 2C.F.R. Part 215, Institutions of Higher Education, Hospitals and Other Non -Profit Organizations,.2C.F.R.. Parts 225, State and Local Governments, Part 220,.Educafional Institutions; and Part 230, Non -Profit Organizations. Compliance with Federal Acquisition Regulation Sub -part 31.2, Contracts with Commercial organizations is required. Sub - recipient shall also comply with all other federal, state, and local laws and regulations applicable to this Sub-recipient agreement's activities and performances rendered by the Sub - recipient including but hot limited to the laws and the regulations promulgated hereunder and specified in State Administrative Agency Information Bulletins, Texas Uniform Grants Management. Standards (UGMS) and Paragraph A through M of this Exhibit. A. CIVIL RIGHTS - Title VI of the Civil Rights. Act of 1964, as amended. (42 U.S.C. §.2000d at seq.); (44 C.F.R. 7.1) B. HANDICAP AND ARCHITECTURAL BARRIERS - Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. § 794); (44 napV/rrweogare. access .gpo.goyicgi - o7rvaer- Crccg7r Ir I LL = 446 rAK1= 706stG HUN= 7U7 ff. 7 YYt =i tXI ; The Sub- recipient shall ensure that the plans and specifications for construction of, improvements to, or the renovation of buildings, related to this project have been received by the Texas Department of Licensing and Regulation (TDLR) concerning the elimination of architectural barriers encountered by persons with disabilities as specified in Chapter 469, Texas Government Code. http:l/www. statutes.legis. state. tx. usPknk =GV C. ENVIRONMENTAL LAW AND AUTHORITIES - In accordance with the provisions of law cited in 44 C.F.R. § 10.8, the responsible entity shall assume the environmental responsibilities for projects under programs cited in §16.1. and in doing so shall comply with the provisions of the National Environmental Policy Act of 1969, as amended and the Council on Environmental Quality regulations contained. in 40 C.F.R. parts 1500 through 1508. htta:// www. access.goo.gov /nara/cfr/waisidx 07140cfr1501 07.html (44 C.F.R. 10:1) http. D. LABOR STANDARDS - The Davis -Bacon Act, as amended (40 U.S.C. The Copeland E. FREEDOM OF INFORMATION ACT — (5 U.S.C. 552); (44 C.F.R. 5.1) h tto:/ledocketaccess:000.00vlcfr 2007 1octatr 144cfr5.1.htm hitplruscode house Qovluscode- cei/fastweb exe? eetdoc+ urcview +t0it08 +26 +0 + + %28information F, UNIFORM RELOCATION ASSISTANCE AND REAL PROPERTY ACQUISITION POLICIES ACT OF 1970 — If the Sub-recipient is a. governmental entity, it must comply with the requirements of the Uniform Relocation Assistance and Real Property Acquisitions Act of 1970 (42 U.S.C. § 4601 at seq.), which govern the treatment of persons displaced as a result of federal and federally- assisted programs; and (Federal Assurance) - (42 U.S.C. 4601); (44 C.F.R. 25.1) G. FAITH -BASED ACTIVITIES - Executive Order 13279 of December 12, 2002 - Equal Protection of the Lava for Faith - Based and Community Organizations, (67 Fed. Reg. 77141) htlo l/edocket. access. goo. gov120021pdf102- 3183 1.pdf H. NATIONAL INCIDENT MANAGEMENT SYSTEM (NIMS) AND THE INCIDENT COMMAND SYSTEM (ICS) — Sub - Recipients must have adopted and be implementing.the National Incident Management System (NIMS) and the Incident Command System (ICS) at the local level. ht( p:l/www.feme.govlemeroencv/nims 10 55 Vol. ` � � Pg. - I. PROGRAM INCOME - If a Sub - recipient is approved for an advance, the funds must be deposited in a separate interest bearing account and are subject to the rules outlined in the Uniform Rule 28C.F.R. Part 66, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local. Governments, at http.✓ /www.access.goo.00v7nara / cfr/waisidx 03128cfr66 03 html and the Uniform Rule. 28C.F.R. Part 70, Uniform Administrative Requirements for Grants and Agreements (including sub - awards) with Institutions of Higher Education, Hospitals, and other Nonprofit Organizations, at http: /Aw .access.gpo.gov /nara/cfr /waisidx 03 /28cfr70 03 html . Sub - recipients must report any interest earned to TDEM /SAA. Any interest earned in excess of $100 must, on a quarterly basis, be remitted to: United States Department of Health and Human Services Division of Payment Management Services P.O. Box 6021 Rockville, MD 20852 J. AUDITS - The Sub - recipient shall arrange for the performance of an annual financial and compliance, audit of Sub - recipient agreement funds received and performances rendered under this Sub - recipient agreement under the Single Audit Act (OMBCircularA - 133; 44 C.F.R. 13.26) , K. GRANT ADMINISTRATION - The-Sub- reclplent will also comply with Texas Government Code, Chapter 7B3, http.// www.statutes.leais.state.tx.us/ ?link =GV ; and the Uniform Grant Management Standards (UGMS), State Uniform Administrative Requirements for Grants and Cooperative Agreements, http: //lnfo.sos.st ate. tx. us /pWpub/ readtac $exl.TacPaoe ?s1 =T &app =9 &p dir -N&p doc= 111847 &o floc =&o ploc= l &pq =2& p tac= &ti= 1 &pt= 1 &ch =5 &r1 =141 Sub - recipients must also comply with 44, C.F.R., Part 13, http. Avww. access.opo.aov /naralcfr/waisidx 07144chr13 07.html with 2C.F.R. Part 215 http: //www.access.opo.gov /nary /cfr/waisidx 0 &2cfrvl 08.html#215 , 2C.F.R, Part 2 Part 220 and Part 230. L. PROPERTY ADMINISTRATION - TAC Title 1, Part 5, Chapter 116, http //info sos state t x. us/ plslpub/readtac$ext.ViewTAC ?tac view= 3 &ti =1 &pl =5 M. PUBLICATIONS -44 C.F.R., Section 13.34 http• / /ftwebgare access coo oov/cgi -bin /geFCfrcgi7TITLE =44 &PART =13 &SECTI0N =34 &TYPE =TEXT 1. Sub - recipient acknowledges that FEMA National Preparedness Directorate reserves a royalty -free, non- exclusive, and irrevocable license to reproduce, publish, or otherwise use, and authorize others to use, for Federal government purposes: (1) the copyright in any work developed under an award or sub - award; and (2) any rights of copyright to which a recipient or Sub- recipient purchases ownership with Federal support. The Recipient agrees to consult with NPD regarding the allocation of any patent rights that arise from, or are purchased with, this funding. 2. The Sub - recipient agrees that all publications created with funding under this grant shall prominently contain the following statement: "This Document was prepared under a grant from the National Preparedness Directorate, United Slates Department of Homeland Security. Point of view or opinions expressed in the document are those of the authors and do not necessarily represent the official position or policies of U.S. Department of Homeland Security." lI EXHIBIT B CERTIFICATIONS I, (print) as the authorized official of , hereinafter referred.. to as the "Sub - recipient' certify the following with respect to the expenditure of Sub - recipient agreement funds. A. The Sub - recipient shall minimize displacement of persons as a result, of activities assisted with Sub - recipient agreement funds. B. The program shall be conducted and administered inconformity with the Clvll Rights. Act of 1964, as amended, (42 U.S.C. § 2000a et seq.); Section 504 of the Rehabilitation Act of 1973, as amended, (29 U.S.C. § 794); Title IX of the Education Amendments of 1972, as amended, (20 U.S.C. § 1681 et. seq.); The Age Discrimination Act of 1975, as amended, (20 U.S.C. § 6101 et. sec,). C. As specified by TDEM and FEMA, in the event that displacement of residential dwellings shall occur in connection with a project assisted with HSGP funds, the Sub - recipient shall follow .a residential anti- displacement and relocation assistance plan. D. As required by Executive Order 12549, Debarment and Suspension, and .implemented at 28C.F.R. Part 67, for prospective participants in primary covered transactions, as defined at 28C.F.R.,.Part 67, Section 67.510. (Federal Certification) The Sub - recipient certifies that it and its principals and vendors: 1. Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal department or agency: Sub - recipients can access debarment information by going to www.eols.eov and the State Debarred Vendor List http //www. window state Lr us/orocuremenUoron /vendor performance/debarred/ 2. Have not within a three -year period preceding this application been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local). transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; 3. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (0)(2) of this certification; and 4. Have not within a three -year period preceding this application had one or more public transactions (Federal, State, or local) terminated for cause or default; and 5. Where the applicant is unable to certify to any of the statements In this certification, he or she shall attach an explanation to this application. (Federal Certification) E. Sub - recipient understands and certifies that it will not use any federal funds, either directly or indirectly, in support of the enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government, without the express prior written approval of FEMA National Preparedness Directorate. F. The Sub - recipient certifies federal funds will be used to supplement existing funds, and will not replace (supplant) funds that have been appropriated for the same purpose. Sub - recipient may be required to supply documentation certifying that a reduction in non - federal resources occurred for reasons other thanthe receipt, or expected receipt'of federal funds. FY2009HSGP Signature Date 12 Vol. l La � pg. ) 6 -7. EXHIBIT C CERTIFICATION REGARDING LOBBYING FOR SUB- RECIPIENT AGREEMENTS, GRANTS, LOANS, AND COOPERATIVE AGREEMENTS The undersigned, (print), as the authorized official of certifies the following to the best of his/her knowledge and belief. A. No federal appropriated funds have been paid or shall be paid by or on behalf of the undersigned to any person for influencing or attempting to influence an officer or employee of an agency, a member of Congress, an officer or employee of Congress or an employee of amember of Congress in connection with the awarding of any federal Sub-recipient agreement, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement and the extension,. continuation, renewal, amendment or modification of any federal Sub - recipient agreement, grant, loan or cooperative agreement. B. If any funds other than federal appropriated funds have been paid or shall be paid to any person for influencing or attempting to influence.an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this federal Sub - recipient agreement grant, loan or cooperative agreement, the undersigned shall complete and submit standard form Disclosure. Form to Report Lobbying form in accordance with its instructions. C. The undersigned shall require that the language of this certification be included in the award documents for all sub - awards including sub - contracts, sub - grants and Sub - recipient agreements under grants, loans, and cooperative agreements and that all Sub - recipients shalt certify and disclose accordingly. This certification Is a material representation of fact upon that reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31 U.S.0 § 1352. Any person who fails to file the required certfioation shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Signature 13 C Q Vol. � Pg- Brazos County Texas Homeland Security and Emergency Management Revised Plan and Procedure for ICS Training Compliance, NIMS Training and NIMSCAST Reporting Written /Revised By: Brazos County Emergency Management Approved By: Duane Peters, County Judge and Brazos Co. Commissioners Court I. Purpose: The NIMS Compliance Assistance Support Tool (NIMSCAST) is a web -based self- assessment tool for State, territorial, tribal, and local governments to evaluate and report their jurisdiction's achievements of all NIMS Compliance Objectives. The purpose of this procedure is to document the minimum processes Brazos County departments will follow in order to ensure that the appropriate personnel have timely received the required Incident Command Structure (ICS) training and that training is being accurately reported, Brazos County Departments required to comply with the policy include but are not limited to: • County Judge /Commissioners'Court • Emergency Management • Health Department Sheriff's Department and Constables lof7 16� Vol. � Pg•- ---- -- • Road and Bridge • Risk Management • Information Technology • Any other department or individual employees as determined by the County Judge II. Procedures A. Department Contacts 1. The County Judge will appoint a member of the Emergency, Management /Homeland Security Staff to serve as the NIMSCAST Point of Contact (POC) for the County, 2. The NIMSCAST POC will also serve as their Departments POC. 3. Each Department identified in this policy will appoint a minimum of one NIMSCAST Department POC. Departments are also encouraged to appoint a back -up Department POC. 4. All departments are required to keep their POC's Current and immediately notify the NIMSCAST POC of any changes. S. The County NIMSCAST POC will research and inform County Departments POC's of any changes in NIMS Training policy. B. Completing the Survey 1. The NIMSCAST POC will notify all Department POC's each time the completion of a new NIMSCAST survey is required. 2. The NIMSCAST POC will provide a.survey to each of the Department POC's. 3. The Department POC will timely return the completed surveys to the NIMSCAST POC for entry into NIMSCAST. C. Training Compliance Objectives 1. It is of particular importance that all departments maintain accurate records of personnel who have received ICS training. (See attachment 1 for the 2009 guidelines on required. training) Additionally, it is important that departments ensure personnel receive the required training in a timely fashion. 2. Departments must maintain written documentation that shows, at a minimum: a. The specific ICS training required for a position. 2of7 Vol. pg. 1 4 b. The timeframe in which all required training must be completed. c. The process by which completed training will be tracked. 3. Training should take place within the following time period based on the date of employment, promotion or change of job duties: a. IS — 100 — 90 days b. IS — 200 — 90 days c. G- 300— One Year (classroom only) d. G —400 — One Year (classroom only) e. IS — 700 — 90 days f. IS - 701— 90 days g. IS - 702 — 90 days h. IS - 703 — 90 days i. IS - 704 — 90 days j. IS - 706 — 90 days k. IS — 800 — 90 days D. Submission of Training Certification 1. When each Department POC's notifies the NIMSCAST POC of the completion of their Department Survey, the Department POC's will also submit the ICS Training Certification (Attachment 2). 2. A Department's NIMSCAST Survey will not be considered completed until the ICS Training Certification has been received by the NIMSCAST POC. 3of7 Vol. / &O Pg ��/ Attachment 1 ICS Training Certification Department Name Certifies that the information entered into the Survey accurately represents: N I M SCAST • Individuals have been informed of the appropriate levels of required training. • The number of individuals who have taken the specific ICS course identified. • That the training has been completed in the required timeframe. • The departments records of individuals who have taken the required training. Signature Date Printed Name 4of7 Vol. 16? �-3 p 1 to a 20_ NIMSCAST Survey Department name: Department POC: Course Number Number of personnel Requiring Training Number of Personnel that have completed IS -100 IS -200 G -300 (classroom only) G -400 (classroom only) IS -700 IS -701 IS -702 j IS -703 IS-704 IS -706 IS-800 5of7 / &3 Vol. Pg• NIMS, NRF and ICS training: Who needs to take the courses? Required Training: Entry Level 'FEMA IS -700: NIMS, An Introduction 'FEMA IS -100: Introduction to ICS L Personnel E Federal /State /Localrfribal /Private Sector & Non - governmental personnel to include: V entry level first responders and disaster workers E L 'Emergency Medical Service personnel 'Firefighters 1 'Hospital staff `Law Enforcement personnel 'Public Health personnel `Public Works /Utility personnel 'Skilled support personnel `Other emergency management response, support, volunteer personnel at all levels Required Training: Entry Level 'FEMA IS -700: NIMS, An Introduction L 'FEMA IS -100: Introduction to ICS E 'FEMA IS -200: ICS for Single Resources V E Personnel L FederaYState /LocalrTribal /Private Sector & Non - governmental personnel to include: 'First line supervisors 2 'Single resource leaders 'Field supervisors 'Emergency management/response personnel that require a higher level of ICS /NIMS training Required Training: Entry Level 'FEMA IS -700: NIMS, An Introduction 'FEMA IS -100: Introduction to ICS 'FEMA IS -200: ICS for Single Resources L 'G -300: Intermediate ICS for Expanding Incidents (classroom only) E NOTE: 700, 100 and 200 are prerequisites for G -300 V E Personnel L Fed era l /State /Local/TribaI /Private Sector & Non- governmental personnel to include: `Strike Team leaders 3 'Task Force leaders 'Unit leaders 'Division /group supervisors 'Branch Directors 'Emergency Operations Center and Multi- Agency Coordination System staff 6of7 Pg. loo Vol. � ----_ 1 +iy' ii� .. r {c r ` ,��' r �i�' �'' �Jr +�:- ,..�:4:tl1�3 .�.a,��' -i3." Required Training: Entry Level 'FEMA IS -700: NIMS, An Introduction 'FEMA IS -800: National Response Plan, An Introduction 'FEMA IS -100: Introduction to ICS or equivalent 'FEMA IS -200: Basic ICS or equivalent L 'G -300: Intermediate ICS or equivalent E 'G -400: Advanced ICS or equivalent V NOTE: 700, 800, 100, 200 and 300 are prerequisites for G-400 E L Personnel Federal /State /Local/Tribal /Private Sector & Non - governmental personnel to include: 4 'Select department heads with Multi- Agency Coordination System responsibilities "Area Commanders `Emergency Managers 'Emergency Operations Center and Multi- Agency Coordination System Managers 'Branch Directors `Emergency Operations Center and Multi- Agency Coordination System staff NOTE: Certain personnel may be required to take additional FEMA Independent Study courses based on their specificjob duties. 7of7 Vol. _! =I-- Pg IF N.I.M.S. Training Levels for County Employees N.LM.S. Courses Level 1 Level 2 Level 3 Leve14 IS-100 Intro to ICS IS-200 Bessie ICS F.E.M.A. IS — 700 N.ZM.S, An Introduction F.E.M.A. IS — 800 National Response Phan, An Intoduction In response to Homeland Security Presidential Directive No. 5, Brazos County Commissioners' Court Order No. 05 -004 (dated August 2, 2005) adopted the-National Incident Management System (N.I.M.S:). This requires that many Brazos County employees achieve certain levels of N.I.M.S. training by the federal deadline of October 1, 2006. Attached is a spreadsheet listing county employees, by department, who I feel need N.I.M.S. training to satisfy the federal requirement, as well as the level of training I feel would be sufficient for each employee. Elected officials and/or department heads are welcome to contact me to discuss this list. If any employees have completed any N.I.M.S. courses, please supply a copy of the training certificate to the Emergency Management Office. Levels 1 & 2 can be achieved with self- paced, intemet -based training. Classroom training for Level 1 &. 2 will be provided for those who need, or prefer, traditional instruction. Levels (3 & 4) will require some classroom training. We will provide several scheduling opportunities for all courses. The above diagram illustrates which courses are required to meet each level. The following is a link to.the E.MI. Training Website: http: / /emilms.fem Vol. / � a Pg. &— l. Department Em to ee N.I.M.S. Training Level County Judge Randy Sims Level 4 Debbie Lockledge Level 2 Commissioners' Court Loyd Wasserman Level 3 Duane Peters Level 3 Kenny Mallard Level Carey Cauley Level Candy Gallego Level Ruth McLeod Level 2 Bea Green Leve12 Veteran's Services Arthur Dbcon Level 3 County Treasurer Kay Hamilton Leve13 Terri White Level-3 Rhonda Hare Level 1 Laura Davis level 1 Use Ayers Level 1 Ruth Sweeney Level 1 Tax Office Gerald Winn Leve13 Krlstl Roe Leve13 information Technology Ede Caklweit Level 3 William Holland Leve12 Ekpe Okorafor Leve12 Richard Hom Level 1 Timothy RanISeY Level 1 Michael Rodriguez Level l Sudhakar Ramasamy Level 1 Anthony Kuliper Level 1 Blake Lambright Level 1 Ben Throng Level 1 Anita Lee Level 1 Karen Giles Level 1 Bmnius Motekaitls Level 1 Human Resources Loraine Nichols Leve13 Misty Gentry Leve12 Barbara Taylor Level 2 Beatrice Rodriguez Leve12 CountyAuditor Katie Conner Leve13 Fang Deng Leve13 John Garton Leve13 Amy Bates Leve13 Megan Conkel Leve13 Rosa Lozano Leve13 Brian Pratt Leval 3 Vol. _-- �-- Pg —�= '— VOL - S PAGE Vol. - -- County Auditor, cont. Jie Li Level 2 Magdalen See Level 2 Beverty Murph Level 2 Purchasing Pat Howard Level 3 Beery Ste ens Level 3 Marcia Mann Level 2 Building Maintenance Carlos Guitron Level 3 Emest Stuffs Level 3 Patrick Garcia Level 1 County Attomey James Kuboviak Level 3 Rodney Anderson Level George Higgi Level 1 Amanda Sullivan Level 1 Brian Risl er Level 1. Brenda Baile Level 1 Spencer Giles Level 1 William Matzke Level 1 rk Marc Hamlin Level 2 Kathleen Deno Level 2 FDWrnict rk. Karen McQueen Levei 3 no Workman Level 3 Cathy Barcelona Levell Mary Greer Level 1 Justices of the Peace Pct 1 Charles Ellis, Jr. Leve12 Pct. 2 -1 Margaret Meece Leve12 Pct 2 -2 Ray Truelove Leve12 Pct 3 Geo a Boyett Leve12 Act 4 Ramiro Quintero Level 2 Constable Pct 1 Archie Clark Leve12 Emest Ortiz Level 1 Shawn Sayers Level 1 Constable Pct 2 Donald Lampo Level 2 Steven Emert Level 1 -Terri Lee Levei 1 Agustin Rubio Level 1 Christopher McDermott Level 1 Constable Pct. 3 Dee Thompson Leve12 Thomas Coleman Level 1 Melissa Ortiz Level 1 Vol. Pg. 1 (0. K VOL � X PAGE -� 7 Constabl Pct 4 - - -- Isaac Butler, Jr. Level 2 _ Glenda Bosle -- Level 1 Hezekiah Carter, Jr. Level 1 Emergency Management Chuck Frazier RMOMMUMOMW Level 4 Michele Meade _ Level 4 Brazos Center Sherry IGilingsworth Level 2 Lora Chapman Level 1 Shelley Turek — Level — I Judy Sutherland Level 1 Cooperative Extension Akna Fonseca Level 2 Eric Zimmerman Level 2 Stephanie Johnson Level 2 Brandon Gregson Level 2 Courthouse Security Irvin Todd Level 1 Carol Carter Level 1 Ydorl.lcon Level 1 Health Department Ken Bost Level 4 Mike Paulus Level Kate Jackson Level Donald Plitt Level 2 Shirley Kostohryz Level Beverly Hataway Level 1 Billy Rosser Level 1 Angela Sennett Level 1 Marcy Hosking Level 1 Mary Sue Aday Level 1 Shelly Cmajdalka . Level 1 Shelley Hobbs Level Billy Sanders Level 1 Anthony Zuniga Level 1 Jesus Rodriguez Level 1 Jurra Anderson Level 1 Carolyn Brown Lovell Beth Crenshaw Level 1 Sylvia Kruse Level 1 Madbel Contreras Level 1 Denise Espinoza Level 1 Maria Gutierrez Level 1 Ana Lamm Level 1 Alice Medrano Level 1 Sonla Rios Level 1 Jacaline Ybarra Level 1 Sara Mendez Level 1 Sandra Jones Level Norma Rivas Level i Vol. VOL $�.. pAGE 7S Basis Supervision A rlene Parch Lev 1 _ Lynne Rivas Levell _ Bobby Baker - Levell -- Greg Levis Levell John McGuire Levell Marie Nutall _ Levell CCP High RisklHigh Need Rose Washington Level 1 DP Mentally Impaired Deborah Harris- Wiggins Levell DP Substance Abuse Jennifer Shaffer Levell Cheryl Weaver Levell Road R Bridge Richard Vance Level 3 Gary Arnold Jon Jones Level 3 Billy Kuder Level Christopher Simons Level 2 Lewis Stracener Level 2 Charles Zalmanek, Jr. _ Level 2 Douglas Obrien Levell Kay Tracy Levell Guadalupe Anedondo Levell Larry OdslmJI Levell Pedro Reyna Levell John Talley Levell Kenneth White Levell Bobby Woods Levell Clifton Safter Levell Anthony Bass Levell Alfred Curtis Levell Stephen Daniels Levell Stephen Koch Levell Benito Mendez; Sr. Levell James Oliver Levell Rickey Widener Leveli Glenn Emola Level S Michael Engleman Levell Albert Garcia Levell Jessie Gutierrez Levell Robey Hanks Levell Eugene Harris Level 1. Bobby Johnson Levell Larry Walker Levell _ Jessie Williams Levell Larry Bates Levell Martin Cole, Jr. Levell Travis Davis _ Levell John Edwards Levell Shaven Eldridge Level 1 VOI. lb a Pg.- 17 0 VOL Xa PAGE. 79 Road & &Bridge, coat. Rufus Kirk, Jr. Le vel 1 Charles Rice _ _ Levei Gregory Villeda Level Billy Watson Level t Edward Weeks, Jr. Level 1 Sheriffs Department Sheriffs Administration Sherriff Chris Kirk Level 4 Jim Mann Level 4 Carroll Dickey Level 4 Day Shift Patrol Scoff Hines Level 2 Samuel Ballew Level 2 Mark Fickey Level 1 Allen Wiese Level 1 Jerome Losack, Jr. Level 1 Tammy Edwards Level 1 Michael Spradlin Level 1 James Hall _ Level l Scott Schultz Level 1 Clabome McGee Level 1 John Carlson L evel 1 Night Shift Patrol Terry Smith Leve12 Edward Ramirez Level 2 Gregory Banks Level 1 Jason Ware Level 1 Clarence Oldham, III Level 1 Gregg Emig Level t Matthew Bell Level 1 Solomon Hernandez Level 1 Brian Bachman Level 1 Sean McCanoll Level 1 Donald Pauler Level Reserves Ken Hall Level 2 John Simek Level 2 Criminal Investigations David Villarreal Leve1 4 Jeff Reeves _ Leve1.2 Kenny Elliott Level 2 Paul.Martinez Level 2 Fred Kindel Level 2 John Pollock Level 2 Special Services Thomas Randall Level 4 Anon Holmes Leve14 Tammy Pollock Levell Larry See Level 1 Donald Warner Level 1 Roger Cuthbertson Level 1 Elmer PerTy Level 1 Vol. "' — Pg 'I ft Da PAGE �l� NiMS Employee Training Checklist Departmen Employee Level IS-10 IS- 2001S- 70015 1 -800 1 -800 ICS-30 ICS400 2W6 County Judge Ran Sims I L e v`oi 4 X Debbie Locldedge Level 2 ,5 RE IN i4'2-�UR 2 Commissioners' Court Lloyd Wasserman Leve6 Duane Peters Level 3 Kenny Mallard L7eve Carey Cauley Level 4 Candy Gallego Level 2 Ruth McLeod Level 2 Bea Green Level 2 . .. .. ........ . MX� Veteran's Services J Arthur Dixon Level 3 i,a g U - ; g N, '3 IN gg? County Treasurer Kay Hamilton Level Tern White Level 3 Rhonda Hare Level 1 Laura Davis Level 1 Lisa Ayers; Level 1 Ruth Sweeney Level 1 IN NI Ow" V A I, IN Tax Office Gerald inn E 1 3 Kristi Roe Level 3 RM, N, , M I Y I.-, " I � . ......... ... Te chnology in Te -- ��` "N` Eric Caldwell Level 3 William Holland Level 2 Ekpe Okorafor Level 2 Richard Hom Level 1 Timothy Ramsey Level 1 Michael Rodriguez Level 1 Sudhakar Ramasarny Level 1 Anthony Kutiper Level 1 Blake Larnb(ight Level 1 Ben Truong Level 1 Anha Lee Level I Karen Giles Level 1 BronjUs Motekaitis Level ' Human Resources L orai ne I Is Level 3 Misty Gen" Level 2 Barbara Taylor Level 2 Beatrice Rodriquez Level.2 --A tz , I N, NN,- �� M� "' " "M Cou nty Auditor Katie Conner Level 3 Fang Deng Level 3 John Garton Level 3 Amy Bates Leve 1 Megan Conkel Level 3 Rosa Lozano Level 3 Brian Pratt Level 3 Vol. Pg. I I A Page I NIMS Employee Training Checklist County Auditor, cont. JieLl dalenISee. Magdalen Level 2 Leve 2 1 2 4F Beverly Murph Level 2 Purchasing Pat Howard Level 3 Becky Stephens Level 3 Marcia Marcia Marin Level 2 �� .............. . . ........ Building Maintenance Carlos Guitron Lfevel 3 Ernest Stut I Level 3 Patrick Garcia Level County Attorney James Kuboviak Level 3 Rodney Anderson Level 3 George Higginson Level 1 Amanda Sullivan Level I Brian Risinger Level I Brenda Bailey Level I Spencer Giles Level 1 William Matzke Level 1 A V 0 District Clerk Marc Hamlin Level 2, Kathleen Deno Level County Clerk Karen McQ ueen 3 Flo Workman Level 3 Cathy Barcelona Level 1 Mary Greer Level I L.V Justices of the Peace - Pct I Charles Ellis, Jr. Level 2 Pct. 2 M argaret Meece Level 2 Pct 2-2 Ray Truelove Level 2 Pct. 3 George Boyett f-�Ltv-11;- Pct. 4 Ramiro Quintero Level 2 2 Constable Pct . I Archie Cfa Level 2 Ernest Ortiz Level 1 Shawn Sayers I Level 1 wj' g - m 0.— 7 Constable Pct 2 Donald La po Level 2 x Steven Emert Level 1 x Terri Lee Leve 1 x Agustin Rubio Level 1 X Christopher McDermott ix Constable Pct. 3 Dee Thompson I Level 21 Thomas Coleman Level 1 Melissa Ortiz Level Vol. —I �d Pg. Page 2 NIMS Employee Training Checklist Co nstable Pct. 4 Isaac Bu tler, Ji. Level 2 l _ _ _i Glen Bosley t eev ?I 1 Hezekiah Carter Jr. 1 � Level r r Y 4 Emerg Man Chuck Frazier Level X I X X I X — e — Michele Meade Level: X X e�Xe i Brazos Center Sherry Killin gsworth Level 2 j _ _ Lora Chap Level Shelley Turek Level 1 Judy Sutherland i Level 1 S��/[" Z - 1 . r : 5 ii: Y^Y Y i v:x �`. - .Y 5 ]..x. •.: .. .. Coop erative Extension _ Alma Fonseca j Level 2 Eric Zimmerman Level 2 Stephanie Johnson Level 2 _ Brandon Gregson Level 2 ax '. '. > H :� "1✓'.. �.s,r .., � s. x � e ::�� u, t ' T a'I � x'':``r.3'F . ro. I w....�:.:: Courthouse Security Irvin Todd Level 1 Carol Carter Level 1 Victor Licon Level r 5xh�i4c o <Yz Health Department Ken Bost Level 4 Mike Paulus Level 4 Kate Jackson Level 4 _ X Donald Plitt Level 2 X Shirley Kostohryz Level 2 X _ Beverly Hataway Level l Billy Rosser Level X Angela Sennett_ Level Marcy Hosking _ Lever 1 X Mary Sue Aday Level 1 Shelly Cmajdalka Level l. Shelley Hobbs Level X Billy Sanders Level 1 X I. Anthony Zuniga� Levell _ _ Jesus Rodriguez I Level l X ! Julia Anderson , Level 1 Carolyn Brown Level 1 Beth Crenshaw I Level l Sylvia Kruse ' Level 1 Manbel Contreras Level 1 Denise Espinoza Level 1 _ Maria Gutierrez Level 1 Ana Lerma Level 1 _ Alice Medrano Level 1 X Sonia Rios Level 1 _ Jacaline Ybarra Level 1 X Sara Mendez Level 1 X Sandra Jones Level X Norma Rivas Level 1 -- — Lt .i Y }H o f i' T Vol. -- -PP• I� Page NIMS Employee Training Checklist Basis supervision Arlene Parchman I Level I Lynne Rivas Leve Fi Bobby Baker I Level I Cu s CCP High Risk/High Need D P Mentally Impaired M . OP Substance Abuse Road 8 Bridge Greg Lewis Level 1 John McGuire Level 1 Made Nutall Level 1 Rose Washinglo n L evel I Deborah Harris-Wiggins Level 1 Jennifer Shaffer 1 Level 1 Cheryl Weaver e� V� 11 Richard Vance Level 3 Gary Arnold Level . Jon Jones Level 3 Billy Kuder Level 2 Christopher Simons Level 2 Lewis Stracener Level 2 Charles Zalmanek, Jr. Level 2 Douglas Obrien Level 1 --x Kay Tracy Leve 1 Guadalupe Arredondo Level 1 Larry Odstfcil Level 1 Pedro Reyna Level 1 John Talley Level 1 Kenneth White !ye 1 �Lee --- Bobby Woods : 1 Clifton Salter Level I Anthony Bass Level 1 Alfred Curbs Level I Ste hen Daniels Level Stephen Koch - I r Level 1 Benito Mendez, S James Oliver Level 1 Level 1 Rickey Widener Level 1 Glenn Emola Level I Michael Eng(eman Level 1 Albert Garcia Level 1 Jessie Gutierrez Level 1 Robey Hanks Level I Eugene Harris Level Bobby Johnson Leve Larry Walker Level 1 -- T Jessie Williams L evel evel 1 Larry Bates , Level 1 Marlin Cole, Jr Level I Travis Davis Level JohnEdwar Level Shawn Eldridge Level I VO 1. p I - 7 Page 4 Rq NIMS Employee I raining Checklist Road & 8^� Fe-�ont r. Rufus Kirk, Jr. Rice Level I T_ _Charles Gregory Villeda Level 1 Silly Watson 1 Sheriffs Department _ Edward V. 4 s Jr. Level 1 .. ......... .. S heriff s Administration Sherrill Chris Kirk 1 Level 4 x Jim Mann i Level 4 x Carroll Dickey t Level 4 x 0 ay Shift Patrol rt Hines Le,,[ 2 --Sco Samuel Bellew Level -A Mark Fickey Level I x Allen Wiese L vel I I. Level 1 x Jerome Losack. Jr. Tammy Edwards Level I Level 1 x Michael 5ptadlin James Hall i Level I x Scott SchulLZ Level I x Claborne McGee Level 1 X John Carlson Level 1 x Night Shift Patrol Terry Smith Level 2 x Edward Ramirez Level 2 x Gregory Banks Level I Jason Ware --- Lever x C larence Oldham, II Level I x Gregg Emig Level I X Matthew Bell Level 1 X_ Solomon Hernandez Level I x Brian Bachman Level I x Sean McCwroll Level I j x Donald Pauler Level 1 x Reserves Ken Hall I Level 2 x John Simek T Level 2 x Criminal Investigations David Villarreal Level T Jeff Reeves Leve12 x Kenny Elliott Level e12 Lev X x Paul Martinez Fred Kindell I - - -------- - LevP12 x John Pollock x Special Services Thomas Randall Afton Holmes Level LeveI4 x Tammy Pollock Level 1 x x Larry See Level Donald Warner Level x Roger Cuthbertson Level x Elmer Perry I Leve 1 "P A. Page 5 Ut gt PAGE Brazos County, Texas Commissioners Court Acceptance of Donated Property Description: ks Estimated Value: $ 6 .00 I certify that the above mentioned item has been donated to Brazos County. This item has been received in good faith and upon approval by Commissioners Court will become a part of the General Fixed Asset Account of Brazos County. The determination to accept or reject the donation will be made at the sole discretion of Commissioners Court based upon such things as usefulness, projected ope ting, maintenance and insurance costs. Authorized Signature JLw - ) ' I 4 5tx VI0 Ie4L Department County Commissioner, Pct. 1 /Y Commissioner, 3 [ ] Rejected FORM 312 -BC Vol. / �a Pg. 1 7 1 ORDER DESIGNATING POLLING PLACES, EARLY VOTING SITES AND CONSOLIDATING POLLING PLACES AFTER 2011 REDISTRICTING WHEREAS, Brazos County has completed the 2011 redistricting process and has received their pre - clearance letter from the Department of Justice; and WHEREAS, the polling place for the Brazos County election precincts need to be designated due to the 2011 redistricting; and WHEREAS, certain polling places need to be consolidated for the benefit of the voters; and WHEREAS, the Commissioner Court hereby designate and consolidate polling places for Brazos County, Texas; and WHEREAS, consolidated county polling places before the 20 11 redistricting are attached as Exhibit A; and WHEREAS, the designation of the county polling places after the 2011 redistricting are attached as Exhibit B; and WHEREAS, the consolidation of the county polling places after the 2011 redistricting are attached as Exhibit C; and WHEREAS, the designation of the county early voting sites after the 2011 redistricting are attached as Exhibit D. NOW THEREFORE, BE IT RESOLVED BY THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS, THAT: THAT the Brazos County Commissioners court does hereby approve the designation of polling places, attached "Exhibit B'; and Vol. --- Pg' --�- -- 2. THAT the Brazos County Commissioners Court does hereby approve of the consolidation of the polling places, attached as "Exhibit C "; and THAT the Brazos County Commissioners Court does hereby approve of the early voting sites, attached as "Exhibit D "; and 4. THAT submission be made to the Assistant Attorney General, Civil, Rights Division, Voting Section, Department of Justice, Washington D.C. requesting the preclearance of this Order pursuant to Section 5 of the Federal Voting Rights Act. ADOPTED this 10-14V of May. 2012 by a vote of AYES and NAYS. ATTEST: E Duane Peters, County Judge Kazen McQueen, County Clerk w— ' J � Vol. �_! Pg• 1 Vo1. -- 1 A p W D Vol. I l¢ p Its I Vol. l a Pg [. 0 EXHIBIT B Pda Pol Places _ Addresses ., 1 11 Mini an 6mmunity Center 22294 Plerc St., Millican, Tx 21 undetermined .. -- 3 agert Center (Sm etana) .1830 Sm etana Road, Bryan, Tx 4. Gall Baptist Church 804 N. Logan, "an, Tx _ 5! undetermined 6 Edge Community Center 7628 E eSchool House Rd, Ed e, Tx. 7 Reliance Community Cent Old Refance Churc Rd & FM 1179, Bryan, Ti 81 Parkway Baptist Church '.1501 Southwest Pkwy, College Station, Tx. 9 CS Conference Center _. 3300 George Bush Or, College Station, Tx 10 undetermined - 11 Cava t St. Church of Christ 3200 Cavitt St, Bryan, Tx ' 12' SUI Ross Elementary School 3300 Parkway Terrace, Bryan, Tx 13 Beacon Baptist Church 2001 East Villa Maria Rd, Bryan, Tx 14 Knlghts of Columbus Hall 3500 Groesbeck, Bryan, Tx I ,, 151 Central Church or Christ _ 160 E 29th St, Bry Tx 16Bruos Co unty Courthouse _ 300 E 26th S t, Ste 120, Bryan, Tx 17 Brazos Count Health Department 201 . N. Texas Ave, Bryan, 7x 18 Neal Rec reational C enter ;600 N. Randolph, Bryan Tx 1n Unit Pentecostal Church 122 08 Hwy 21 East,. Bryan, Tx as A&M Campus Memoria Student Center, Terms A &M, College Station, T Cathollc Church _ 603 Lhurch it, College Station, Tx mined _ mined Suites 1030 University Or E, College Station, Tx Wllllams Tabemada 311 Waco St, Bryan, Tx 26 undatermined . 2T Bright ht Baptist Chur 11234 Hwy 30, College Station, l5 281 Peach Creek Corn Center 2216 Peach Creek Rd, College Station, Tx 4 Volunteer Flre Station (Brushy( 6357 Raymond Stoner Pkwy, Colk a Station, 7z arro Elemema School 4619 Northwood, Bryan, Tx j l Ringer Pu blic Library (C51 :1818 Harvey Mitchell P kwy, College Station, Tx 11 . etermi _ oln Center CrWun determined _ 11000 Eleanor, College Station, Tx I a Station City Hall - 1101 Texas Ave, C ollege Station, Tx ISO Ad man. Bldg 11812 Walsh, College Station, Tx lowship Freewill Baptist Church 122 W Villa Marla Rd, Bryan, Tx . I etermined — 38 C; le Helg Baptist Church ,4 504 E Hwy 21, Bryan, Tx 39 St Francis Episcopal Church 11101 Rock Pre'vie Rd, College Station, Tx 46 l Ald*rsgate Methodist C hurch 12201 Earl Rudder Frvry, College Station, Tx 411 Ich UnRed Meth Church _ 14201 State Hwy 6 S, College Station, Tx 42 u ndetermined 43 undetermined _ -- 44 undete 45 Brazos County Arena Hall 2906 Tabor Rd, B an, Tx Vol. l a Pg [. 0 46 undetermined .. undetermined 71on Cburch of Kurten .977 N. FM 2038, Kurten, Tx unde[errninad 47 48 49 _ - 50 undetermined ..._.._.._ undetermined .._� Bra1w county Administration Bldg 200 5 Texas Ave, Bryan, Tz 51 52 53 undetermined 56 undetermined lundetermimd undetermined ...._. undetermined undetermined F61 undetermined undetermined 62 Brame Center . undetermined .._ Wellborn Community Center . 4119 W Greens Prairie Rd, Wellborn, Tx undetermined 65 671 undetermined 7unde 69 70 termine -- - - -- Mary Branch Elementary School ;2040 W Villa Maria Rd, Bryan, Tx 711 undetermined 721 undetermined 74 undetermined .undetermined 77 78 undetermined 79 undetembed BO !LM Hope Baptist Chu_rc_h 41705tate Hwy 5 5, Co1kge 5tatlon, Tx ..� .. .._ !u ndetermined 81 92 'undetermined 83 undetermined 77 voting nctl Vol. Pg. Vol. ) (D 0 � Pg. g7 1 I zzzzzzzzzzzzzzz > >' zzzzzzzzzzzzzzz x F M ' F C Y C A F Y d G S F n N Y p C F N C �y� r B 6 0 I M MR i �'✓. m0 -e ggs �Yra� l �< ,L 3 , I e a � 3 �f"8`S Y i Y a= m m p W 32 N p S U 8 8^ V 8 W JI O 3 6 y 6= y N � m 8 3> e N S W Y1 O M� W N p N yp p N O N m p n b N^ p !V � M� p ryry P N N =9 A L U C C ? ^ a b N 47 39 15sa 2_ � d ti Jtltl,Y5� 622 I Q T P pp N � � mm N i X �� n �Y .4 �••1 � T♦ h y� ..1 M Q ^ w l N T M tvJ� N N N (O , N Y N T ^ T ♦ T T T m T T S N O ^ O N N Vol. ) (D 0 � Pg. g7 r vn^ ��Trt t T: Vol._CQ a -pg•�_ Vol. Pg. EXHIBIT D Early Voting Locations Brazos County Administraiton Building 2005. Taal Ave., Bryan, Texas Change !No _Reivm for Change _ Memorial Student Center ' Moved from temporary location at Rudder Tower back to Texas A&M Campus, College Station, Tx Memorlai Student Center because remodel was completed Arena Hall No 7906 Tabor Road, Bryan, Tx. Galilee BaptlA Church No 804 N. Logan, Bryan, Tx College SWUM Utility Training Facility No ii 1603 Graham Rd, College Station, Tx Vol. Pg. Doc BI: Vol F'3 01121299 OR 10696 112 NOTICE OF CONFIDENTIALITY RIGHTS: IF YOU AREA NATURAL PERSON, YOU MAY REMOVE OR STRIKE ANY OR ALL OF THE FOLLOWING INFORMATION FROM ANY INSTRUMENT THAT TRANSFERS AN INTEREST IN REAL PROPERTY BEFORE IT IS FILED FOR RECORD IN THE PUBLIC RECORDS: YOUR SOCIAL SECURITY NUMBER OR YOUR DRIVER'S LICENSE NUMBER. RELEASE OF BRAZOS COUNTY ASSESSMENT LIEN HUNTER'S CREEK SUBDIVISION DATE: May 21, 2012 In accordance with Texas Transportation Code §253.009, an assessment lien was placed upon property: LOCATED AT: Hunter's Creek Subdivision, Block 1, Lot 16 DATE OF ASSESSMENT: February 13, 2007 ORIGINAL AMOUNT: Five Hundred and no /1.00 Dollars ($500.00) NAME OF PROPERTY OWNER: Jonathan M. and Raye Leigh Stone ADDRESS OF PROPERTY OWNER: 10053 Hunter's Run, College Station, Texas 77845 LIEN PLACED BY: Brazos County, Texas THE LIEN IS DESCRIBED IN THE FOLLOWING DOCUMENTS, RECORDED IN: Brazos County Assessment Lien. Filed and recorded in Volume 8084, page 174, Official Records of Brazos County, Texas. PROPERTY (INCLUDING ANY IMPROVEMENTS) SUBJECT TO LIEN: Being all that certain lot, tract or parcel of land lying and being situated in Brazos County, Texas, and being Lot 1, Block 16, Hunter's Creek Subdivision, a subdivision located in Brazos County, Texas. Holder of the note acknowledges its payment and releases the property only from the lies: described herein, held by the undersigned. When the context requires, singular nouns and pronouns include the plural. BY ATTEST: BRAZOS COUNTY JUDGE Vol. —L � =R— Pg. 1,9 DOS_ Sk Vol Y's 01121299 OR 10696 119 STATE OF TEXAS COUNTY OF BRAZOS his instru erit was a cnowledge bef re me on the day of N1ay, 2012, by FO Boo Notary Pu Ilc Notary Public, St of Texas STATE OF TEXAS My Comm. Exp.O810B=s VOL t 6 A pg. M 011211 "" UK iUOro Brazos Coun Assessment Lien Bunter's Creek Subdivision In accordance with Texas Transportation upon the below described property. Date of Assessment: February 13, 2007 Amount of the assessment: $500.00 Code §253.009, an assessment Doc 9k V01 P9 00968390 OR 8084 174 lien is hereby placed Legal description of the property: Hunter's Creek Subdivision, Block 1, Lot 16 Jonathan M. And Raye Leigh Stone Name and address of the property owner: 10053 Hunters Run College Station, Texas 77845 ien under this chapter (Texas Transportation Code §253) is An assessment a tax lien or mortgage lien recorded before the effective date inferior only t of the assessment lien. STATE OF TEXAS § COUNTY OF BRAZOS § TUIy the day of Jam, 2007, by This instrument was acknowledged before me on Randy Sims. G� Notary ublic, State of Te / My Commission Expires:�— �OCta Irl o�oa E ,ivy s. i t.j Doc R . Val Ps 01121299 OR 10696 121 Filed for Record in: BRAZOS COUNTY On: hay 2912012 at 12 :OOP As a No C harge Reco rdm9s Document Number: 01121299 Amount .00 Receipt Number - 439089 By, .Susie Cohen STATE OF TEXAS COUNTY OF BRAZOS I hereby certify that this instrument was filed on the date and time stamped 'hereon by me and was duly recorded in the volume and page of the Official Public records of: BRAZOS COUNTY as stamped hereon b9 me. May 29i2f112 Karen McQueen, Brains County Clerk BRAZOS COUNTY 00968390 OR Vso8SP9 17.5 Filed for Record in= BRAZOS COUNTY Dn: Jul 05,2007 at 02:49P As a Na Charge a Recordings Du[uiwnt Humber: 00968390 Amount .00 Raceiat Number - 319732 By, Ashlie Peters STATE OF TEXAS COUNTY OF BRAZOS I hereby certify that this instrument was frled.on the .date . and time staved hereon by me and was duly recorded in the volume and pave of the Ofricial Public records of: BRAZOS COUNTY as stamped hereon by me. Jul 05,2007 HONORABLE KAREN MCQUEEN, COUNTY CLERK BRAZOS COUNTY i t .',ate = •y' ' Brazos County ti Purchasing Department 200 S. TX AVE., SUITE 352 BRYAN, TX 77803 PHONE (979) 361 -4290 FAX (979) 361 -4293 BRAZOS COUNTY BID /RFP /RFQ DOCUMENTATION SHEET The Purchasing Department would like to request Commissioner's Court approval to advertise the following: DATE: May 23, 2012 BID NUMBER: REQUEST FOR PROPOSAL NUMBER: REQUEST FOR QUALIFICATIONS NUMBER: 2012 -34 TITLE: Tax Office Architect REQUESTING DE APPROVAL SIGN, DATE APPROVED: County Judge A5iq// r,), Pg Vol. _�— i Brazos County Purchasing Department 200 S. TX AVE., SUITE 352 BRYAN, TX 77803 PHONE (979) 361 -4290 FAX (979) 361 -4293 BRAZOS COUNTY BID/RFP /RFQ DOCUMENTATION SHEET The Purchasing Department would like to request Commissioner's Court approval to advertise and request Bids on the following: DATE: Mav 22, 2012 BID NUMBER: 2012 -30 REQUEST FOR PROPOSAL NUMBER: REQUEST FOR QUALIFICATIONS NUMBER: TITLE: 12" Rip Rap REQUESTING DEPARTMENT: Purchasing APPROVAL SIGNATURE: Duane Peters, County DATE APPROVED: Vol. t 6 A p g. L ` Brazos County Purchasing Department 20o S. TX AVE., SUITE 352 BRYAN, TX 77803 PHONE (979) 361 -4290 FAX (979) 361 -4293 BRAZOS COUNTY BID/RFP/RFQ DOCUMENTATION SHEET The Purchasing Department would like to request Commissioner's Court approval to advertise and request Bids on the following: DATE: May 22, 2012 BID NUMBER: 2012 -32 REQUEST FOR PROPOSAL NUMBER: REQUEST FOR QUALIFICATIONS NUMBER: TITLE: Application of Palliatives to County Roads REQUESTING DEPARTMENT: R &B APPROVAL SIGNATUR DATE APPROVED: Vol. —L-63 Pg. 1 2 Duane Peters., County Judge Brazos County Purchasing Department 200 S. TX AVE., SUITE 352 BRYAN, TX 77803 PHONE (979) 361 -4290 FAX (979) 361 -4293 BRAZOS COUNTY BID /RFP/RFQ DOCUMENTATION SHEET The Purchasing Department would like to request Commissioner's Court approval to advertise and request Bids on the following: DATE: May 22, 2012 BID NUMBER: 2012 -33 REQUEST FOR PROPOSAL NUMBER: REQUEST FOR QUALIFICATIONS NUMBER: TITLE: Sale of Scrap Metal REQUESTING DEPARTMENT: Purchasin APPROVAL SIGNATURE: Duane Peters, County Judge DATE APPROVED: 5, Vol. I b A pg. 19 I ,^ ? Brazos County Purchasing Department 200 S. TX AVE., SUITE 352 BRYAN, TX 77803 PHONE (979) 361 -4290 FAX (979) 361 -4293 BRAZOSCOUNTY BID/RFP /RFQ DOCUMENTATION SHEET The Purchasing Department would like to request Commissioner's Court approval to advertise and request Bids on the following: DATE: May 22, 2012 BID NUMBER: 2012 -35 REQUEST FOR PROPOSAL NUMBER: REQUEST FOR QUALIFICATIONS NUMBER: TITLE: Hot Mix Asphalt REQUESTING DEPARTMENT: APPROVAL SIGNATURE: DATE APPROVED: Duane Peters, County Judge Vol. 1 p 06 Brazos County ;;..: Purchasing Department 200 S. TX AVE., SUITE 352 BRYAN, TX 77803 PHONE (979) 361 -4290 FAX (979) 3614293 BRAZOS COUNTY BIDIRFP/RFQ DOCUMENTATION SHEET The Purchasing Department would like to request Commissioner's Court approval to advertise and request Bids on the following: DATE: May 22, 2012 BID NUMBER: 2012 -43 REQUEST FOR PROPOSAL NUMBER: REQUEST FOR QUALIFICATIONS NUMBER: TITLE: Asphalts, Oils, and Emulsions REQUESTING DEPARTMENT: R &B APPROVAL SIGNATURE: DATE APPROVED: Duane Peters, County Judge Vol. 16A Pg. 1 6 1 b Brazos County Purchasing Department 200 S. TX AVE., SUITE 352 BRYAN, TX 77803 PHONE (979) 361 -4290 FAX (979) 3614293 BRAZOS COUNTY BID/RFP/RFQ DOCUMENTATION SHEET The Purchasing Department would like to request Commissioner's Court approval to advertise and request Bids on the following: DATE: May 22, 2012 BID NUMBER: 2012 -44 REQUEST FOR PROPOSAL NUMBER: REQUEST FOR QUALIFICATIONS NUMBER: TITLE: Cold Mix Limestone REQUESTING DEPARTMENT: APPROVAL SIGNATURE: DATE APPROVED: Duane Peters, County Judge 12 Vol. Pg a Ben Sanford & Associates, Inc. Telecommunications Consulting May 17, 2012 Mr. Charles Wendt Brazos County Purchasing Agent 200 S. Texas Ave., Ste. 352 Bryan, TX 77803 Dear Charles: Per our conversation, here is a proposal to assist Brazos County with a review of and recommendations for your Inmate Telephone System RFP to be issued by the county as well as assistance with review of bids and final selection of a vendor. Also included are some hours to work with county personnel and interested vendors in answering questions they may have after the RFP is issued. We have included one site visit for the pre -bid conference as you requested, and also one for the report presentation. Extra visits can be added if desired. In order to keep consulting costs down, our understanding is that the county will be the primary evaluator of the vendor proposals, including reference checking, with assistance from us as needed. We will get a copy of and review each proposal, providing input and recommendations. Also, no time or travel is included for implementation assistance. However, this can be added later if desired by the county. We look forward to working with you and the folks at Brazos County on another successful project. Sincerely, Ben Sanford Brazos Co ry lnmem Telephone RFP Pmiml Proposa1051712.do 15716 THRUSH GATE • SAN ANTONIO, TEXAS 78248 2111-366-04115 • FAX 210 -492 -3228 • bcwa bucon.com D Vol. � Pg• L' L CONSULTING AGREEMENT THIS AGREEMENT, effective on the countersigned date below, is by and between Ben Sanford & Associates, Inc., hereinafter referred to as CONSULTANT, and Brazos County, hereinafter referred to as CLIENT. WITNESSETH WHEREAS, CLIENT is desirous of obtaining advice, counsel and assistance in the definition and solution of certain telecommunication problems it has now, or anticipates encountering in the future; and WHEREAS, CONSULTANT possesses the experience, expertise, familiarity with the industry and capacity to fulfill said need of CLIENT, and is willing to assist CLIENT as herein described for the fee set forth; NOW THEREFORE, for and in consideration of these premises, the mutual promises and covenants contained, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows: CLIENT HEREBY engages CONSULTANT for the period of twelve (12) months to render the CLIENT such consulting services as are more particularly described in the attached "Exhibit A ", which services CONSULTANT agrees to render to CLIENT on the terms and conditions set forth. lI CLIENT AGREES to pay CONSULTANT, for said consulting services, a fee as enumerated in "Exhibit B ". CLIENT shall authorize CONSULTANT to deal with applicable vendors by written Letter of Agency. in CLIENT invoice remittance shall be in accordance with Texas Government Code, Chapter 2251 (Texas Prompt Payment Act). I AI THIS AGREEMENT SHALL constitute the entire agreement of the parties, shall inure to the benefit of the parties hereto, their heirs and assigns forever, and any amendment, modification, or alteration shall be of no force and effect unless embodied in writing and executed by the parties concerned. Signatures below must be dated within sixty days of one another. Offered By: � �s -Z�� Ben Sanford Ben Sanford & Associates Inc. Company President S��l Title Date Accep B Name Brazos County ►/U(�1, YQ Company T � e Date F t L, Title Vol. _I (0 Lqq EXHIBIT A SERVICES TO BE PERFORMED Est, Hours 1. Review county- prepared Inmate Telephone System RFP draft. 2. Make suggested changes and additions to RFP, for county. approval. 3. RFP data input for existing equipment and statistics to be provided by county 4. Attend Pre -Bid conference and assist with addressing vendor questions. 5. Support county with follow -up vendor issues questions and answers. 6. Assist in review of vendor proposals, up to six. 7. Assist in preparation of Recommendations Report. 8. Attend report presentation in person. 9. Support county personnel with vendor contract negotiation. 2 10. Optionally, assist with implementation as needed. TBD EXHIBIT B FEESCHEDULE Hourly fees are $125, plus expenses (including travel, meals, lodging, long distance, postage, printing, and other misc. items). Automobile travel shall be expensed at .55 per mile and travel meals on county- approved per diem. Receipts provided for all other expenses. Total Fee for Exhibit A Services Shall Not Exceed $4,250 (34 hours), plus estimated expenses of $745, for a total of $4,995. Additional vendor proposals (over six) reviewed shall be invoiced at two hours ($250) each. Invoices shall be rendered monthly, or at completion of major tasks. Any additional hours requested by Client shall be billed at the same hourly rate, plus expenses. FEE INCLUDES A ONE YEAR FOLLOW -UP FOR ANY RECOMMENDED PRODUCTS OR SERVICES Initials: i� Client Vol. l / pg.. ----- 01 Brazos County Purchas D 200 SOUTH TEXAS AVE SUITE 352 BRYAN, TX 77803 PHONE (979) 361 -4290 FAX (979) 361.4293 Charles Wendt, Purchasing Agent Tiffany West, Buyer 11 Leslie Williams, Assistant Purchasing Agent Gail Davis, Buyer I May 9, 2012 Express Employment Professionals 1863 Briarcrest Drive Bryan, TX 77802 Attn: AI Rampmeier Re: Renewal of Contract for Temporary Employment Services — 2012 -40R Brazos County would like to exercise the renewal option for Temporary Employment Services — 2012 -40R previously known as 2011 -37R, 2010 -32R and 2009 -038. All terms, conditions, shall remain the same however there is a price increase due to tax increases. Please see Attachment A of this renewal letter. After Commissioner's Court approval, the renewal will start June 30 through June 29, 2013. To accept the renewal option, please fill out the information and sign below. Please sign and date Attachment A. Return the signed documents by email to Iilliams@oo.brazos.tx.us or fax to (979) 3614293.. Please then submit the original signed documents and an updated Certificate of insurance by mail to the address listed above. Please return acceptance as soon as possible. if you have any questions, I may be reached at (979) 361 -4294. Contact Name: — i� %1 �ME /f Telephone: Cl 7 Jam— 77� — /f�S E- Mail: &JA.2AMpN6 /s�wF D_B�ss/��_COy yZl -?I� EXPRESS EMPLOYMENT PROFESSIONALS Signature CO , TY t-� Duane Peters, County Judge S 23/. Date Date Vol. ` & ' a Pg P- L A lk m 1 `r y A a a N O N `o a V A N L C O a `o c O Y N O Q. d L M rl z Z W U Q Q Vol. 1 (0 a p a o v o m o y u O O Q d d 2 A q U) - O O A, w , 0 AWE W C Cl) w U g Of S E m a. .d. N o m m 0 0 0 c ,m` n f9 !9 f9 E E O , m m O liN. O Np O C M w L C a H � � m N C1 0 N N a+ L R M CL m y X w 4e O. O N O ° ^' S m a Yy q O m u y Q t X N Y A lk m 1 `r y A a a N O N `o a V A N L C O a `o c O Y N O Q. d L M rl z Z W U Q Q Vol. 1 (0 a p a o U) k � LLI §§ \ F� � ( w % � /§ /Q |C') � J MAIM! ! ) ) ) $ ( z \ \ ) { § ) \ ) - !� ; # r ® � | , ■ k § } § § ( 2 ■r § e @ e e a ; a¥ • § ! 2 § } | \ 6 \ , H a s a e# a a ! ! J MAIM! 05/18/2012 14:551;reen Teams. (FAX)979 822 3303 P.002 /OD2 Brazos County Purchasing Department o . 200 SOUTH TEXAS AVE SUITE 352 BRYAN, TX 77803 PHONE (979) 361 -4290 FAX (979) 3614293 Clarke Wendt, Purchasing Agent Leslie Williams, Assistant Parchasiag Agent Titlaoy West, Bayer II may is, 2012 Oman Trams, Inc. 731 Industrial Blvd. Bryan, TX 77803 Attu: Pat Gallasher Re. Reeewal ofCoa6ndfar Lar&capeMmntemrace- 207Y36R Brava County would like to exercise the rcaowal option for Landscape MaMtea wca — 2012 -3611 previously known as 2011 -31R, 2010 -31R and 200940 - All terms, eonditians, and pricing shall remain the same. After Commission's Court approval, the renewal will start June 1, 2012 through May 31, 2013. To accept the renewal option, please fill out the information and sisal below. Rehm the signed documents by email to Iwilliams@co.brams.tx.us or fax to ( 979) 361 -4293. Please then submit the original signed d=in=ts and an updated CeatiBcate of Insurance by mail to the address listed above. Please rearm acceptance as soon as possible. If you have any questions, I may be reached at (979) 361 -4294. ComactNamo: Lpn Pat pat(dgree tt GREEN TEAMS, INC Fax (g7q)R7'i —']S51 Signature Courtly a Date BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPARTMENT Road and Bridge DEPT. NUMBER 56001000 DATE OF COURT MEETING: May 29, 2012 ITEM: Consider and take action on Conditional Approval of the.Final Plat of Indian Lakes Subdivision Phase Xlll 30.297 Acres J M Barrera Survey A -69 College Station, Brazos County, Texas. Site is located in Precinct 1. SOURCE OF FUNDS: N/A NOTES/EXCEPTIONS: • Conditional approval is per Brazos County Subdivision and Development Regulations, Article IV.A.2: 2. (FINAL PLAT PLAN) Following the procedure outlined in Paragraph IV A.1, above, if the Subdivider decides to continue with his project, he shall supply all documents and information' identified as missing pursuant to Paragraph A.1 above and, shall submit a Final Plat to the Commissioners Court with the Application for conditional approval. Within 20 business days of such submittal, the Commissioners Court and the County Engineer will grant approval, conditioned upon satisfaction of the requirements set out in Paragraph A(3) below. SUBMITTED BY: APPROVED BY: Eo4 A ' ' pr XA,1 R. Alan Munger, P,111 Commissi ner Lloyd Wassermann County Engineer Precinct I. CC2012 -021 This Request is Approvedr) Denied by Commissioners' Court Date: — E. Duane Peters, County Judge ,q V0 Pg. a5 Jun.21. HE 3 :24PM Brazos County Road & Bridge Brazos County Pre - Application For Plat Approval No. 0946 P. 5 Date: . ` T LZ d /,1: &tailor Plan Final Plat Re.Plet Amending Plat a .:,. 'Dare & 7"irneastigned for Application and Plat Review witlf;Geunty Engioar.dr Planher, Description of Proper V, Subdivision Name: 1'rIbIA-I G4KES PN4SE 13 Property location: END 6 F ryNA4SAZ l gz✓F 6AI ✓E Legal Description: _ 7G 41 A v 44af E r t /;We /3 r _ ALo C k ,2 M Lo 7 / y Applicant or AuthorizedAgenr. TRAAUrS 04kti Phone Number (s): (4 yY Y6 — 9 3 (P y Ibis is a notification to Brazos County that a plan for development exists for this noted piece of property. This is not the official Application for Development. This also does not commit the Applicant listed above to file an Application for Development or to file any type of plat for Record. All properties within the County of Brazos are submitted to the rules and regulations set up by Brazos County Commissioners Court Copies of the Brazos County Subdivision and Development Regulations and the Brazos County Flood Damage Prevention Ordinance are available from the Brazos County Engineering and Planning Departments. All applicants are encouraged to review the regulations prior to any plat submittal: Attached is a general check list to be used by a Registered Engineer or Registered Professional Land Surveyor, licensed by the State of Texas, for the sole purpose of summarizing the needs of a finished plat. All County and City Ordinances and Regulations must be met. This is not a short list of details of said regulations. Details of the idems listed are in said ordirances, and said ordinances take precedence over this check list. Applicants Signature. Comments: y /,a 6 / Ii. Date of Signature VO1. "' Pg. CRO J:un.27. 2005 3:23PM Brazos County Road & Bridge Application for Development Brazos County Subdivision and Development Regulations Brans County Engineering Department 2617 Hwy 21 West, Bryan, Texas 77803 (979) 822 -2127 No. 0946 P. 2 Office Use Only. Master Plan_ Finial Plat Re Plat Amending Plat a ..: , . — ' Property Descrip ilon:-: R*Iacat(on: `br/D' OF ANASA2f 9LvFF 6RIVE' legal Description: , 7 drA J LAt(ES r PHASE 13� (S�oc_� I , tS 1-7 Subdivision Description Subdivision Name: 7N D r AAA GAK E S PH A,f E 13 Total number of lots: _ _ Total Acreage: 3-. -Z 9 Property Owner Ownermante(s): Scut M,41ei49b dEv ELoP a ENT, L_74 Cu mailing addrcss; 36U� EAST Zl' SurTE oe SArA-✓ 7'-C 7 Phone number(s): 09'7 9 9 Y 6- Y I PY Applicant or Authorized Agent, Engineer or Surveyor NamnandAddress: - 7 MRtTrNEK (ADD'rLESf SAekE .45 A&uE) Phonenumber(s): (7 J9 ) NYC - K PY Name and Address: Phase numbet(s): Application is for Residential (`Mobile Home Park () Commercial ( ) Other ( ) Is any of the property located in a Floodplain or Flood Hazard area? NO (yes/no) Admovdedgmear The flood haard boundary mops turd odor mood dam used by Brazos County in evaluating Flood hazards to proposed developments am considered remu2ble end aoerate for regulatory purposes and are based on the best available scientific, and mgotcring data. On cars occasions getter floods can and will ocau end flood heights array be iWeased by nun -made or natural arm fuaam of a Floodplain Permit in aearda = with the Brazos County Flood Damage Prevention Ordinance dots not imply that development oW idc the arum of special mood hazard will be frsa fitmt flooding or flood damage. Issu mee of a pttmh shall not arm liabflityen the tun of Brass County or any officer or employee of Brazos County in the event flooding or good damage does =U. is pan or all of the property within an ETJ of A City? �EJ (yes /no) will any construction occur in TxDOT right-of-ways? A;0 (yeslno) Application Check List: Copies of finished plat with corrections (if any): B� 9 copies to Brazos County Er' One (1) copy to Brazos County Health Dept. &K One (1) copy to Brazos County 911 Er One (1) copy to local Water District or Company Letters ofapprovai (to be sent by the approving institution directly to Brazos County Engineering): ❑ Letter from Brazos County Health Dept. - For onsite sewage evaluation, ❑ Letter from Brazos County 911- For road names. ❑ Letter from Water District or Company. - Stating water availability, etc.. If property is within an ETJ of a city: ❑ Approval mttification from appropriate city. Applicant attest that they have signed this application in the capacity designated, if my, and fiuffirr attests that they have read document and the statement contained herein and any attached am Roo and factual. All applicants are encouraged to review the County Regulations prior to any plat submittal. It is tatdentood that this application is not f xialicd or dated until all documents listed above are filed at the Brazos County F4neeting Office and all applicable blanks are filled in the application above. Applicant's Signausle Date County Witness Date Vol. =L-- Pg• RO7 Jun, 21. 2005 3:23PM Brazos County Road & Bridge No, 0946 P. 3 Engineer /Surveyor Check L13t for Plitt Pre - Approval 1) Property located within a City Extra Territorial. Jurisdiction (EfJ), contact with that Ciiy.li inquired before plat app?OY.aI. l� 2) Drawnoo 24" x 36" shed to scale of 100' per inch or larger, if more than one sheet, an index sheet showing entire subdivision at a scale of 500 feet per inch or larger. l3' 3) Include the words; "MASTER DEVELOPMENT PLAN —NOT FOR RECORD" or "FINAL PLAT' or "RE -PLAT" or "AMENDING PLAT' in tetras %" high. B 4) Vicinity map which includes enough of surrounding area to show general location of subjectproperty,in relation to major roads and any city limits and county boundaries. No scale tecloned but include north arrow. t3' 5) Title Block with the following information; D' Name and address of subdivider, recorded owner, planner, engineer and surveyor. tY Proposed name of Subdivision. (Subdivision home & street names will be approved . through the Biams County 911.) (Replats need to retain original subdivision name.) 19 Date of preparation. (Include the date ofany revisions on the plat) IY Engineer's scale in feet. R_ Total arcs intended to be developed. EY Re -plat or Amending Plat, existing lot and block description or Abstract name and number- f9Y 6) North Arrow. sk 7) Loeadon of any current city or county limit lines, if applicable. tY 8) Subdivision boundary indicated by heavy lines. Boundary must include all of parent tract. fY 9) Descriptions by metes and bounds of the subdivision which shall close within accepted land surveying standards. (Shown on drawing; not separate description) 15�' 10) Primary control points or descriptions and ties to such control points, to which, later, all dimensions, angles, bearings, block numbers, and similar data shall be referred. The plat shall be located with respect to a comer of the survey or tract, or an original comer of the original survey of which It Is a part. 13� 11) Name of contiguous subdivisions and names of ownen of contiguous parcels of unsubdivided land, and an indication whether or not contiguous properties are platted. 13' 12) Location of the 100 YearFioodplain and Floodway, if applicable, according to the most recent available data. 13) Note the FEMA FIRM Map panel number and revision date on plat. f� 14) Topographic Information, including contours at two foot (2. R) intervals, flowline elevation and flow direction, M' 15) Proposed drainage concept shown on plan, showing flow paths to primary system. Q& 909 Jun. 27. 2005 3:24PM Brazos County Road & Bridge No. 0946 P. 4 I ' 16) Locate and Describe, with accurate dimensions, bearings or defleetilmangles and radii, area, center . angle, degree of curvature, tarigontdistance and length of all curves; show .:.; existing items that are Intersecting or contiguous with tho boundary of or forming a boundary with the subdivision; as wells a% those within the subdivision; for the following: Existing Proposed 19' 19' Stracts: continuous or and in a cul -de -sac, stubbed out streets must end into a temp. lum around unless they are shorter that 100 feet B' 19' Public and private R.O.W. locations, width(s) and names. (All existing and proposed R.O. W.'s suffteient to meet County and City Regulations, if applicablo,) 0 l5� Street offsets and/or intersection angles meet ordinance. 0' fY Alleys m� IK Reserve tracts. 8' well site locations. 19� Ur Pipelines: label company with volume and page. 9- FY Utility Services. (water, wastewater, electrical, natural gas, table, phone, etc.) 9Y 19' Easements. Le BY Drainage Structures and improvements per engineering analysis. Ir &_ A number or letter to identify each tat or site and each block. 19__ [k� Public areas. 2� [a-- Other Public improvements, Including but not limited to parks, schools end other public facilities. 17) All off -site easements foi infrastructtue construction must be shown on the Final plat with a volume and page listed to indicate where the separate instrument easements were flied. Separate instrument casements must be filed prior or concurrently with final plat. [I-- is) Proposed phasittg.'!be Master Plan and each phase must be able.to stand alone to meet ordinance requirements. tnfrastructure costs should be separate for each phase of the subdivision. &1" 19) Bring this check list with one copy of plat for pre-approval to meeting; date and time set by County Engineer or Planner. Meeting location set at County Engineering office. Brazos County Engineering Road & Bridge Department. 2617 Hwy 21. West Bryan, Texas 77803 (979 )822:2127 . / Vol. ` : l( pg. i it, 9J eil 1 '(;J 1l 1 111 ?! 1 f79 il-} � 9 1 gl,. fi ! I; i ��11 G i . R if •' j! � j{ � l i1 t. i2 ?av}a :aaaa:J ill! :jlJi,l i it, 9J eil 1 '(;J 1l 1 111 ?! 1 f79 il-} � 9 1 gl,. fi ! I; i ��11 G i . R if •' j! � j{ � l i1 t. i2 ?av}a :aaaa:J e Ki ..... !. I 1 •e .u� i�1 � i f iiii tt ...3da 9 lllr ,l „, �;l! ) 1! III MA I 1 ! 9.i i i li i 1 li .S ' f! Vol. W— Pg. 2/ D BRAZOSCOUNTY COMMISSIONERS' COURT' ACTION FORM DEPARTMENT Road and Bridge DEPT. NUMBER 56001000 DATE OF COURT MEETING: May 29, 2012 ITEM: Consider and take action on acceptance of Indian Lakes Phase I and Indian Lakes Phase VI into the Brazos County road maintenance system: the roads (Indian Lakes Drive, Shoshoni Court, Arapaho Ridge Drive Dakota Ridge Drive Calusa Springs. Chaco Canyon Drive, Osage Trail Drive and Osage Trail Cove) and drainage structures are in compliance with the Brazos County Subdivision and Development Regulations Site is located in Precinct 1. SOURCE OF FUNDS: N/A NOTES/EXCEPTIONS: • Brazos County will assume no maintenance responsibility for drainage ways or easements in Phase I or Phase Vf other than thoserunning parallel to, or across the road /street rights of way. Private drainage ways and easementsshall be maintained by the individual property owners or the Home Owners Association (HOA). • Brazos County shall maintain the roadway, shoulders and drainage facilities which directly drain the roadway and associated ditches, • The HOA shall be responsible for mowing and landscape maintenance of all rights of way and easements. • Developer (Smiling Mallard Development) will tender a onetime payment to the County in the amount of.$15,250.00 toward future roadway repairs in advance of.actual repairs by the County. SUBMITTED BY: 1iSK� 11 p R. Alan Munger, P County Engineer CC20I2 -020 APPROVED BY: W&, /— tAJ�U, Commi sioner Lloyd Wassermann Precinct 1 This Requ s A roved Z (or) Denied by Commissioners' Court Date: LAC - - -- E. Duane Peters, County Judge Vol._ Pg. THE VILLAGES OF INDIAN LAKES HOMEOWNERS' ASSOCIATION May 11, 2012 Alan Munger County Engineer— Brazos County 2617 Hwy. 21 West Bryan, Texas 77803 RE: Brazos County Road Maintenance Acceptance of Indian Lakes Phase Dear Mr. Munger: This letter is written confirmation upon acceptance of road maintenance of the Indian Lakes Subdivision Phase 1 roads by the Brazos County Commissioners Court. The Indian Lakes Homeowners' Association (HOA) agrees to the following maintenance terms: Brazos County will assume no responsibility for drainage ways or easements in Phase 1 other than those adjacent and parallel to the rights -of -way or otherwise labeled as public easements. Private drainage ways and easements shall be maintained by the individual property owners or the HOA. Brazos County shall maintain the roadway, shoulders, and drainage facilities which directly drain the roadway and associated ditches. The HOA shall be responsible for mowing and landscape maintenance of all rights -of -way and easements. Yrely� Paul J. arke HOA President 3608 EAST 2e STREET, SUITE 100 BRYAN, TEXAS 77802 l/o C�- I A, SMILING MALLARD DEVELOPMENT, LTD. May 11, 2012 Alan Munger County Engineer— Brazos County 2817 Hwy. 21 West Bryan, Texas 77803 RE: Brazos County Road Maintenance Acceptance of Indian Lakes Phase 1 Dear Mr. Munger, Upon acceptance of the Villages of Indian Lakes Phase I roads into the Brazos County Maintenance program, Smiling Mallard Development the developer of The Villages of Indian Lakes Subdivision, will tender a one -time payment to the County In the amount of $15,260 toward future roadway repairs, In advance of actual repairs by the County. Sin cerely, / 2 � Paul J CI e Managing Partner 3608 EAST 29P STREET, SUITE 100 BRYAN, TEXAS 77802 Vol. 1 (p Pg. aU 3 THE VILLAGES OF INDIAN LAKES HOMEOWNER IMPROVEMENT ASSOCIATION May 17, 2012 Alan Munger County Engineer— Brazos County 2617 Hwy. 21 West Bryan, Texas 77803 RE: Brazos County Road Maintenance Acceptance of Indian Lakes phase VI Dear Mr. Munger: This letter is written confirmation upon acceptance of road maintenance of the Indian Lakes Subdivision Phase VI roads by the Brazos County Commissioners Court. The Indian Lakes Homeowners' Association (NOA) agrees to the following maintenance terms: Brazos County will assume no responsibility for drainage ways or easements in Phase VI other than those adjacent and parallel to the rights -of -way or otherwise labeled as public easements. Private drainage ways and easements shall be maintained by the individual property owners or the HOA. Brazos County shall maintain the roadway, shoulders, and drainage facilities which directly drain the roadway and associated ditches. The HOA shall be responsible for mowing and landscape maintenance of all rights -of -way and easements. Yours truly, Paul J. 96rke HOA P esident Vol. ___ Pg o� BRAZOSCOUNTY COMMISSIONERS' COURT ACTION FORM DEPARTMENT Road and Bridge NUMBER 56001000 DATE OF COURT MEETING: May 29, 2012 ITEM: Consider and take action on the Amending Plat of Lot 1 of D W.R Addition, (recorded Volume 6434 Page 83 Official Rvcords of Brazos County) 2.00 Acres T S Hayn Survey. A-19, Brazos County Texas Site is located in Precinct 2. SOURCE OF FUNDS: N/A NOTES/EXCEPTIONS: Reduction of the PUE (side lot lines) from 20 feet to 10 feet. SUBMITTED BY: R. Alan Munger .E. County Engin r CC2012 -022 This Request is Approved __V(or) Denied by Commissioners' Court Date: �7 lif E. Duane Peters, County Vol. ) Ud� p x.15 Application for Development Brazos County Subdivision and Development Regulations Brazos County Engineering Department 2617 Hwy 21 West, Bryan,, Texas 77803 (979) 822 -2127 Office Use Only. Master Plan Final Plat _ Re -Plat Amending Plat V Property Descriotion Road Locatic Legal Descri Subdivision Subdivision Name: D(I `R. AAA' ' " Total number of lots: t Total Acreage: - Property Owner Owner name(s): Current mailing Phone numbcr(s; Applicant or Authorized Agent, Engineer or Surveyor Name and Address: e i. [LC 46 .p z '^ o Phonenumber(s): 9zY - 2f �— 3t^ Name and Address: Phone number(s): Application is for Residential (6 Mobile Home Park O Commercial ( ) Other ( ) Is any of the property located in a Floodplain or Flood Hazard area? t4t, (yes /no) AeLnowledgment The Flood hazard boundary maps and other flood data used by Brazos County in evaluating flood hazards to- pmposcd dcvclopments are considcred masonablc and accurale for regulatory purposes and arc based on the best available scientific and engineering. data On rare occasions greater floods can and will occur and flood heights may be increased by man -made or natural musts. Issuance of a Flondplain Permit in accordance with the B=os County Flood Damage Prevention Ordinance does not imply that development outside the areas of special flood hazard will be free from flooding or flood damage. issuance of a permit $hall not ante liability on the pan ofBrazos County or any officer or employ= of Brazos County in the event flooding or flood damage does occur. Is part or all of the property within an ETJ: of a City? KO (yes/no) Will any construction occur in TxDOT right -of- ways? g o - (yes /no) Application Check List: Copies of fi9ished plat with corrections (if any): 7 9copies to Brazos County ❑ One (I) copy to Brazos County Health Dept. ❑ One (1) copy to Brazos County 911. ❑ One (1) copy to local Water District or Company Letters of approval (to be sent by the approving institution directly to Brazos County Engineering): ❑ Letter from Brazos County Health Dept. - For onsite sewage evaluation. ❑ Letter from Brazos County 911 -For road names. ❑ Letter from Water District or Company. - Stating water availability, etc.. If property. is within an ETJ of a city: ❑ Approval notification from appropriate city. Applicant attest that they have signed this application in the capacity designated, if any, and further attests that they have read document and the statement contained herein and any attached are true and factual. All applicants are enco to review the County. Regulations prior to any plat submittal. It is understood that this application is not finished or dated until all documents listed above are filed'at the Brazos County Engineering Office and`all applicable blanks are filled in the application above. Applicant's Sigoa Date Witness Date 0 Vol. 1 l(/ Pg. Engineer /Surveyor Check List for Plat Pre - Approval ❑ 1) Property located within a City Extra Territorial Jurisdiction (ETJ), contact with dimensions, angles, bearings, block numbers, and similar data shall be referred. The plat that City is required before plat approval. 2) Drawn on 24" x 36" sheet to scale of 100' per inch or larger. If more than one sheet, an original survey of which it is a part. index sheet showing entire subdivision at a scale of 500 feet per inch or larger. tZ_ 3) Include the words; "MASTER DEVELOPMENT PLAN — NOT FOR RECORD" or unsubdivided land, and an indication whether or not contiguous properties are platted. "FINAL PLAT' or "RE- PLAT" or "AMENDING PLAT" in letters '/2" high. / y d Vicinity map which includes enough of surrounding area to show general location of recent available data. - subject property in relation to major roads and any city limits and county boundaries. No Note the FEMA FIRM Map panel number and revision date on plat. scale required but include north arrow. C,9 5) Title Block with the following information: gip' Name and address of subdivider, recorded owner, planner, engineer and surveyor. Proposed name of Subdivision. (Subdivision name & street names will be approved through the Brazos County 911.) (Replats need to retain original subdivision name.) t g� Date of preparation. (Include the date of any revisions on the plat.) �{! Engineer's scale in feet. Total area intended to be developed. I❑' Re -plat or Amending Plat, existing lot and block description or Abstract name and number. _e 6) North Arrow ❑ 7) Location of any current city or county limit lines, if applicable. 8) Subdivision boundary indicated by heavy lines. Boundary must include all of parent tract. ❑ 9) Descriptions by metes and bounds of the subdivision which shall close within accepted land surveying standards. (Shown on drawing; not separate description) ❑ 10) Primary control points or descriptions and ties to such control points, to which, later, all dimensions, angles, bearings, block numbers, and similar data shall be referred. The plat shall be located with respect to a corner of the survey or tract, or an original comer of the original survey of which it is a part. / v❑ 11) Name of contiguous subdivisions and names of owners of contiguous parcels of unsubdivided land, and an indication whether or not contiguous properties are platted. „0'� 12) Location of the 100 Year Floodplain and Floodway, if applicable, according to the most recent available data. - 13) Note the FEMA FIRM Map panel number and revision date on plat. ❑ 14) Topographic information, including contours at two foot (2 R.) intervals, flowline elevation and flow direction. 15) Proposed drainage concept shown on plan, showing flow paths to primary system. Vol. I__- pg• 0 16) Locate and Describe, with accurate dimensions, bearings or deflection angles and radii, area, center angle, degree of curvature, tangent distance and length of all curves; show existing items that are intersecting or contiguous with the boundary of or forming a boundary with the subdivision, as well as, those within the subdivision; for the following: Existing_ Proposed t6 ❑ `, Streets: continuous or end in a cul -de -sac, stubbed out streets must end into a temp. turn around unless they are shorter that 100 feet. ❑ Public and private R.O.W. locations, width(s) and names. (All existing and proposed R.O.W.'s sufficient to meet County and City Regulations, if applicable.) 0 ❑ Street offsets and/or intersection angles meet ordinance. ❑ ❑ Alleys ❑ ❑ Reserve tracts. ❑ ❑ Well site locations. ❑ Cl Pipelines: label company with volume and page. 0 ❑ Utility Services. (water, wastewater, electrical, natural gas, cable, phone, etc.) 6 JE�__ Easements. ❑ ❑ Drainage Structures and improvements per engineering analysis. rO' rJI� A number or letter to identify each lot or site and each block. ❑ ❑ Public areas. ❑ 0 Other Public improvements, including but not limited to parks, schools and other public facilities. ❑ 17) All off -site easements for infrastructure construction must be shown on the final plat with a, volume and page listed to indicate where the separate instrument easements were filed. Separate instrument easements must be filed prior or concurrently with final plat. 18) Proposed phasing. The Master Plan and each phase must be able to stand alone to meet ordinance requirements. Infrastructure costs should be separate for each phase of the subdivision. •� 19) Bring this check list with one copy of plat for pre - approval to meeting; - date and time set by County Engineer or Planner. Meeting location set at County Engineering office. Brazos County Engineering Road & Bridge Department 2617 Hwy 21 West Bryan, Texas 77803 (979)822 -2127 Vol. _ ► 6 1-- Pg BRAZOS COUNTY, TEXAS BUDGET AMEN DMF,NT(S) THE 2011 -2012 BUDGET YEAR NO. 11/12 32.1-32.16 On this the 29th day of May 2012 at a regular meeting of the Commissioners' Courr, the following members were present: A. Duane Peters, County Judge, Presiding B. Lloyd Wassermann, Commissioner, Precinct I C. Sammy Catalena, Commissioner, Precinct 2 D. Kenny Mallard, Commissioner, Precinct 3 E. Irma Cauley, Commissioner, Precinct 4 F. Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on 29th day of May 2012 the Court heard and approved a budget amendment for the 2011 -2012 budget year for Brazos County, Texas; and WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 20 September 2011, the following amendment(s) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 29th day of May 2012. THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS. By: �D�s :a Duane Peters, County Judge Original: County Clerk's Office and Attached to the original budget Copies: County Auditor County Treasurer County Budget Officer Commissioners' Court Minutes Uff Vol. Pg BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 11112 - 32.1 512912 FUND DIV ACCT PROJ OR/CR NAME Increase _ _De 3000 355400 67286000 35541000 CR _ ACCOUNT F, ui iment - Othcr 4.02 3099 1 355400 1 80286000 35541000 _ C E ui ment - Other 3000 355400 71020000 35541000 DR Computer Contracts 4.50 Grant Fund: GDEM -State Homeland Security Grant Reallocation of funds to correct FY 12 budget amendment not posted to Project accounts. Post only to pro 'ect. 1 k — f .Prepared By nnmi ..Date - ; Vol. Pg.-- �— / BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 11112 - 32.2 512972012 F UN D DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 3000 355400 67211000 .35540900. CR ft Soware 397.00 3 000 355400 80 286000 35540900 CR Equipment - Other .296.00 3000 355400 71020000 35140900 DR Computer Contracts 6I3.00 Grant Fund: GDEM -State Homeland Securi Reallocation of funds to correct FY 12 bud etamendtnent not. posted to project accounts. Post onl to ro'ect Prepared By nnm Date 5!2312012; Vol. I �ka— Pg. A 02 � BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 11112 - 32.3 512912012 FUND DIV ACCT PROJ. DRlCR ACCOUNT NAME Increase Decrease 3000 355400 67211000 35540900 CR Software 268.00 3000 355400 65550000 35540900 CR Radio - Maintenance 268.00 I i Grant Fundr.GDEM -State Homeland Security Grant _ Reallocation of funds to allow for the urchase of a two (2 radio batteries from the Homeland Securi Grant from the correct account. Prepared By nnm Date:' . :.5123/2012; Vol. t � � Pg. BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 11112- 32.4 er2sr2U l2 FUND DIV ACCT PROJ DR /CR ACCOUNT NAME _Increase Decrease 2000 21005000 64130000 ER Contin enc -Coun Clerk MGMTF 33,000.00 2000 21005000 80286000 DR. F ui ment- Other 33,000.00 Caunty Clerk Records Management Fund Reallocation of funds to allow for the purchme of a mobile fifin s stem for the slora e of coun case riles. Yreparetl 9Y , .. . ifj -1 ,pale _ _,.:5/2212012; V.I. I Pg.__--- BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 11112- 32.5 5129/2012 FUND DIV ACCT PROJ 'DR/CR ACCOUNT NAME I ncrease Decrease 0100 56001000 71070000 CR GIS SUPPOn __ 2,563.001 0100 56001000 67281000 DR Minor Equip - Elect _2 ,563.00 Road and Bridge Department: - Reallocation of funds to allow for the urchase of a televison for GIS map Eresentations. Prepare d 'By Date 5/22/2912:: Vol. Pg- —_ BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 11112 - 32.6 512 912 01 2 FUND 0100 0100 0106 6100 _. Div 2200010_0 22000100 -- 2 - 000 0 22000100 ACCT 61900000 ST63000p 53100000 53200000 1 ROJ DR/CR CR DR DR DR ACCOUNT NAME Visiting - Court Re orters Hourly -Part Time Social Securi Retirement Incre 129.00 10.00 16.00 _ Decrease __155.00 _ 85th District Court Reallocation of funds to ro er account to a for avisitin court re norter: Prepared By if} Date. 5/2212012 Vol. =— Pg. 2d4 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 11112 - 32.7 e/2anm2 FUND DIV ACCT PROJ DRICR ACCO UNT NAME Increase Decrease 0100 11001500 61130000 CR Ceneral Fund Contingency 6 ,000.0 0 0100 28002000 72590000 DR P rofessional Fees - Oth 6 -000.00 General Fund: Contingency and.. / ail Reallocation of funds to allow hirin of a consultant to assist with the Preparation of the RFP for inmate tale hones. Prepared By :'. nnm: ,5l22Y2012 -,. Vol. 16 a Pg. d BRAZOS COUNTY, . TEXAS BUDGET AMENDMENTS No. 11/12 - 32.8 5/29/2012 FUND DIV ACCT PROJ - DR/CRI ACCOU NAME Increase I Decrease 80130000 location of funds to reverse Budget Amendment 19.4 that was approved on February 14, 2012 during Commissioner's Court. Item was eased as nart of the buildine cost. Not a separate asset. A. Journal Entry has been prepared to move expe Prepared By - ' nnm Date y 2)2012 Vol. 1 6 pg. BRAZOS COUNTY, TEXAS BUDGETAMENDMENTS No. 11112 -32.9 tnot2n12 FUND '0100 0100 0100 DIV 30101100 30101100 30101100 ACCT 61110000 61801000 65950000 PROJ DR /CR CR CR DR ACCOUNT N AME Conference _ Travel Vehicle Maintenance increase. _ _ 1,400.00 De 60 0.00 800.00. Constable Pct. 1 - Bachmann Reallocation of funds to urehase tires for two vehicles. Prepared :B -- - nnm "bi22/2 qv! .. I r Vol. Pg• BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No: 11112 - 32.10 51291ZU Z FUND DIV ACCT PROJ DR1CR ACCOUNT NAME Increase Decrease 2400 24005100 GI 110000 CR. Conference &Seminar Fees 3,000.00 2400 24005)00 6720300 DR Minor Computer Hardware - 3,00 JP Pct 1- Technology Fund- McCleary_ . Reallocation of funds to urchase 5 new com uter due to the 5 year aging er Information Techolo I 'Prepared By . Anm: bate _ 512212012,. Vol.! u— ) n— Pg.— _ BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 11112 - 32.11 ❑nm2n12 FUND DIV ACCT PROJ DR/CR ACCOUNT NAME _ In crease Decrease 3000 48048300 DR 'TXDOT Step 2,661.35 3000 288300 51620000 DR Hourly - Overtime. _ 1,750.00 3000 288300 53100000 DR Social Security_ 144.05 _ 3000 30 00 288300 288300 53200000 53800000 DR DR Retireme Worker,' omp C _216.00 33,001 3000 288300 61801000 DR Travel _ 518.30 TXDOT Step Grant - Set up of new TX DOT Step - Click It or Ticket.grant for the Brazos County Sheriff Office in fund 3000. Grant period for 5/12/12 through 6!26/12. R INI Prepared By nnrr Date. - 5!221201,2; Zq BRAZOS COUNTY, TEXAS BUDGET. AMENDMENTS No. 11/12...32.12 5/2912012 FUND DIV ACCT PROJ DRICRI ACCOUNT NAME Increase Decrease 3000 424200 60620000- CR Postage 45.00 3000 424200 61450000 CR MiscellaneousExpand. 31,224.00 3000 424200 61740000 CR ITclephone 6,000.00 3000 424200 - 67203000 CR INlinor Computer Hardware _ 12,500.00 3000 424200 - 71117000. CR _ Internet. Contra _ 827.00 3000 424200 72590000 CR Professional Fees -Other 48,604.00 3000 424200 71025000 DR Contract Services 99.200.00 BCS Mobility Initiative Grant Reallocation of funds to proper account. i I s Prepared By nnm Date 5/2272012! 3D Vol. Pg'— BRAZOS COUNTY, TEXAS HUDGETAMENDMENTS No. 11112 - "32.13 _5 FUND DIV ACCT PROJ DR1CR ACCOUNT NAME. Increase_ Decrease 0100 11000500 72090000 CR" Auditor - External _ _ _ 502.00 0100 26002000 72090000 DR Auditor - External 502.00 Non -De artmentai Support and Health Department Support Reallocation of funds to cover for the External Auditor. ia Prepared By " nnm' .Date: Vol. pg.— BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 11112.- 32.14 5129/2012 FUND DIV ACCT PROJ DRICR ACCOUNT NAME Increase Decrease 0100 14000100 65440000 CR Network Maintenance 300.00 0]00 14000100 71020000 DR Computer Contracts 300.00 Information Technology_ Reallocation of funds to renew the SSL Certificates for three domain names: brazoscountyjury.com, geocom.bcdem.org, and eoweb.bcdem.or . The SSl certificates cost $19.95 er ear and will renew for five years. pi :_ Prepared By' -- nnm .Date .5!22120'12; Vol. —_- PP.---�— BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 11/12 - 32.15 5/29/2012 FUND DIV _AC PROD DRICR _ ACCO UNT NAME Increase Decrease 0100 26001000 6036 CR Fumiture 2,000.00 0100 26001000 67342000 DR Furniture 2,000.00 Community Supervision Support Reallocation of funds to purchase a desk and chair. Each item is more than 5500.00 M Prepared•By, nnm Date �?:� '512212012; Vol. __ —_--'— Pg.-- " ° Ji BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 11112 - 3216 5/29/2012 FUND, ENV ACCT PROJ DR/CR - ACCOUNT NAME I ncrease Decrease 0100 46023000 CR Donations - Other _ 75.00 0100 31000100 60010000 DR Donated Property - No T _ 75,00 Juvenile Services To account for the donation of books by the B pan Public Lib to Juvenile Services Department. i Prepared sy nnm Date . 5/22!2012; Vol. — �34 BRAZOS COUNTY Requisition Vendor #: Buyer: KhRtN Nn`Qkr�T i Pay To: TIv Division: Address: Date Entered: Date Required: State Contract P.O. 9: 7XMit5 5-7tl oqo Competitive Bid #: Order through Department: ®' Exemption -Local Govt. Code Sec. #: Order through Purchasing: ❑ FOLLOW ALL INSTRUCTIONS ON REVERSE SIDE OF FORM. Attach ALL supporting data such as invoices, meal and hotel receipts, airline tickets, seminar brochure(s) or syllabus, registration forms, etc. INVOICE DATE INVOICE NUMBER DESCRIPTION QUANTITY UNIT PRICE. " TOTAL i3' - - IZfiL MOSILG Ft�i d� S4$YEwI I 3z oSS,59 3z oSS 95 vER �D - tior - I' t r1 7:`1"7 nctt�D 1, the requisitioner, hereby certify that the item(s) and/or FUND DIVISION service(s) on this requisition have been used exclusively for 21 00 5 - 000 the benefit of Brazos County. They have been purchased in compliance with Section 262.021 - 262;034 of the `County Purchasing,Act." I further certify that I am aware of all requirements of Section 262.021 - 262.034 and I am aware of the criminal penalties resulting from the violation of that Act. equisltloaed By 1 L Approved by County Judge ACCOUNT 1902-9 4 Approved Agent 3 `J z cc Vol. �� Pg. FREIGHT S INCL. T OTAL $ 3z 055', Y9 PRO,I: k AMOUNT - 32, F 0 55. 99 TOTAL 32 o sS, S S, PERSONNEL CHANGE OF STATUS REQUESTS Commissioner Court Date: May 29, 2012 Department Submitting Information: Human Resources Purpose of Submissions: Consider and Take Action on Change Requests Department Submitting Employee Request Action Requested Request(s) Applies To Ag Extension Coufal, Dustin New Hire Brazos Center Gill, Christopher Transfer w /in Dept. County Judge Jackson, Jessica New Hire District Attorney James, Andrea Resignation Expo Nugent, Jack Termination IT Nguyen, Hoa Transfer w /in Dept. Ramachandran, Prashant Resignation Juvenile Bowie, Demuntz Reinstated Webb, David State Stipend Road & Bridge Munger, Robert Budget Change SO — Jail Douglas, Kelly Resignation Dozier, Kelly Ann Reinstated Escalon, Julio Resignation Gonzales, Joseph Resignation Hughes, Clinton Resignation Mixon, Brad Resignation Approved in Commissioners' Court: Ma County Judge's or Commissioner's Signature: (This Copy to be attached to minutes) Vol. ` b � PS• ;U Brazos County Purchasing Department Weekly Update 5/11/12 — 5/24/12 Number of PO's Processed: Finance Plus down -Not able to determine number Requisitions Completed: 2 Capital Payments: 2 Projects In Progress Construction Courthouse: Phase III - Currently working on detention area on 1" floor - Currently working on mechanical yard in courtyard area - Elevator in progress Bids/ RFP's/ RFQ's RFQ for MPO RFQ for Surveyor RFQ for Tax Office Architect Cold Mix Limestone Poly Jute Dust Control Inmate Telephone Services 12" Rip Rap Sale of Scrap Metal Asphalt and Emulsions Hot Mix Asphalt Renewals Temporary Employment Services Truck Scale Maint. Legal Ads Solicitation of Quotes Benches for Magistrate Courtroom AN for Magistrate Courtroom - Solicitation in progress - Solicitation in progress -To advertise 6/1 -To advertise 6/1 -Dept. reviewing specs -To advertise 6/1 - Specifications in progress -To advertise 6/1 -To advertise 6/1 -To advertise 611 -To advertise 6/1 -To Court for approval -In progress -In progress - Solicitation in progress - Solicitation in progress Vol. ' � � pg a3 7 Other Auction - Currently accepting items Purchasing Policy - Reviewing and revising policy Assets - Reconciliation of Period 7 is in progress Print Management - Working with IT department and vendor to have 3 month printing analysis done Roof Replacement - Working on specifications Appliance Policy - Versions in progress for Court review i I a MYT,1 NOR Duane Peters Date County Judge a3rA Vol. Pg