Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
2012-03-24-10:00AM-REGULAR
NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON MARCH 27, 2012 AT 10:00 AM IN THE COMMISSIONERS COURTROOM OF THE COUNTY ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVE., SUITE 106, BRYAN, TX 77803 1. Invocation and Pledge of Allegiance - Chaplain G.H. Jones and Commissioner Cauley 2. Call for Citizen input and/or concerns. Consider and take action on agenda items 3 -12: 3. Request from the IT Department fo reimbursement of 9 4. 5. Renewal of Bid Contract # 2012 -29R, Mowing of County Rights of Way with Wellman EntgMrises, AFB terms, conditions and pricing will rem ain the same 6. Award Bid Contract # 2012 -16 Cold Mix Limestone as Jolt ws• • a. Vulcan Construction Materials: Sections 1 2 and 3 . b. Knife River: Section 5 • c. No Award: Section 4 Ing bids received for this section) 7. Award Bid Contract # 2012 -28, Asphalts Oils and Emulsions as follows • a Cleveland Asphalt Products: Section 1 and 4 • b. Eroon Asphalt: Section 5 • c. Performance Grade AMphaRLSectlons 2 and 3 V0 I. i Cr 0 Pg. 4[7 BRAZOSCOUNTY BRYAN,TEXAS 8. Award Bid Contract 2012 -26. Fencing Supplies as follows: • a. Producer's Coop: Sections 2 41 4 3 6 and 7 • b. McCoy's QQrD: Sections 1 & 4 2 5, and 8 9. Treasurer's Report fQr the month of January 2012 10. Tax Refund Applications for the following: • a. Morgan Keegan & Company Inc-Overpavrnent -53 23412 • b. Ken Kacir- Overpayment -58.15 • c. Elhrira Vera Watkins-Overpayment-$216.25 • d. Albert M. Wu- Overpayment 561.40 • e. Netco Texas Escrow Account - Overpayment -5355 79 11. Personnel Change of Status. Personnel Action Forms 12. Payment of Claims. 13. Acknowledgement of the Brazos County Purchallog Department Update for the week of March 16-20 2012. 14. Sheriffs report on inmate population. 15. Announcement of interest items and possible future agenda topics. 16. Call for Citizen input and/or concerns. 17. Adjourn. `3 Vol. 1 (0 pg. 4 1 PUBLIC COMMENTS Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four minutes per person. Persons are Invited to submit comments in writing on the agenda items and/or attend and make comment at the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional Court, with both judicial and legislative powers, created under Article V, Section t and Section 18 of the Texas Constitution. As a Constitutional Court, the Brazos County Commissioners Court also possesses the power to Issue a Contempt of Court Citation under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in attendance at any Regular, Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to, and/or addressing the Court; in participating In public discussions before the Court; and in all actions in The presence of the Court. Those members of the public who are inappropriately attired and/or who do not conduct themselves In an orderly and appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and/or continued disruption of the meeting may result in a Contempt of Court Citation. If is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or group. Neither is it the Intention of the Court to allow a member (or members) of the public to insult the honesty and/or Integrity of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively. Accordingly, profane, Insulting or threatening language directed toward the Court and/or any person in the Court's presence andle, racial, ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following sanctions: 1. cancellation of a speaker's time; 2. removal from the Commissioners Court; 3. a Contempt Citation; and/or 4. such other and/or criminal sanctions as may be authorized under the Constitution, Statutes and Codes of the State of Texas. The County Commissioners Court can deliberate or take action only If a matter has been listed on an agenda property posted prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However, responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation an a mattes without notice to the public. To ensure the public has notice of all matters the Commissloners Court will consider, the County Judge and/or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite existing policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act ? 551.042. INVOCATION Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court. The views or beliefs expressed by the Invocation speaker have not been previously reviewed or approved by the Court and do not necessarily represent the religious beliefs or views of the Court In part or as a whole. No member of the community Is required to attend or participate in the Invocation and such decision will have no impact on their right to activefy participate in the business of the CourL The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave., Suite 106, Bryan, TX 77803 is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two working days before the meeting. To make arrangements, please call (979) 361 -4102. U ®l. I � 0 Pg,�4 D, BRYANJEXAS MINUTES March 27, 2012 BRAZOS COUNTY COMMISSIONERS COURT REGULAR MEETING Signature Pape 3 27 adf tl File Stamped Aoenda pdf '� Sian in sheet adf A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Administration Building, 200 South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday, March 27, 2012 with the following members of the Court present: Duane Peters, County Judge, Presiding; Lloyd Wassermann, Commissioner of Precinct 1; Sammy Catalena, Commissioner of Precinct 2; Kenny Mallard, Commissioner of Precinct 3; Irma Cauley, Commissioner of Precinct 4; Karen McQueen, County Clerk, Absent. The attached sheets contain the names of the citizens and officials that were in attendance. Invocation and Pledge of Allegiance - Chaplain G.H. Jones and Commissioner Cauley 2. Call for Citizen input and /or concerns. There was no citizen input. Consider and take action on agenda items 3 - 12: Vol. 10 - pg._ q3 BRAZOS COUNTY 3. Request from the IT Department for reimbursement of $79.00 to Eric Caldwell for use of his personal credit card. Eric will purchase the annual renewal of the SSL Certificate for the domain name'brazoscountytx.gov'. The SSL certificate issuer is GKG.net. Payment is due March 28th. Item 3.odf Approved as submitted. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard , Peters , Wassermann . 4. Request from the IT Department for reimbursement of $125.00 to Eric Caldwell for use of his personal credit card. Eric will purchase the annual renewal of the domain name 'brazoscountytx.gov'. The domain registrar will accept credit cards only. Payment is due April 16th. Item 4.pdf Approved as submitted. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner LLoyd Wassermann. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard , Peters , Wassermann . 5. Renewal of Bid Contract # 2012 -29R, Mowing of County Rights of Way with Wellman Enterprises. All terms, conditions and pricing will remain the same. Item 5.odf All terms, conditions and pricing shall remain the same. Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard , Peters , Wassermann . 6. Award Bid Contract # 2012 -18, Cold Mix Limestone as follows: Item 6.odf • a. Vulcan Construction Materials: Sections 1, 2, and 3 • b. Knife River: Section 5 • C. No Award: Section 4 (no bids received for this section) A copy of the bid tabulation is attached. Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Irma Cauley. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard , Peters , Wassermann . 7. Award Bid Contract # 2012 -28, Asphalts, Oils and Emulsions as follows: Item 7 Part 1 odf Item 7 Part 2.odf • a. Cleveland Asphalt Products: Section 1 and 4 • b. Ergon Asphalt: Section 5 • c. Performance Grade Asphalt: Sections 2 and 3 A copy of the bid tabulation is attached. Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by �7��a 10o � , .44 Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard , Peters , Wassermann . 8. Award Bid Contract 2012 -26, Fencing Supplies as follows: 0 Item 8.odf Affidavit.tif • a. Producer's Coop: Sections 2, 4.1, 4.3, 6, and 7 • b. McCoy's Corp: Sections 1, 3, 4.2, 5, and 8 A copy of the bid tabulation is attached. Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Irma Cauley. Passed. 4 -0. Members voting Aye: Cauley, Mallard, Peters, Wassermann . Members voting Abstain: Catalena . 9. Treasurer's Report for the month of January 2012. Item 9.odf A copy is attached. Motion: Approve, Moved by Commissioner LLoyd Wassermann, Seconded by Commissioner Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard , Peters , Wassermann . 10. Tax Refund Applications for the following: ID Item 10.odf • a. Morgan Keegan & Company, Inc - Overpayment - $3,234.12 • b. Ken Kacir- Overpayment -$8.15 • c. Elivira Vera Watkins- Overpayment - $216.25 • d. Albert M. Wu- Overpayment - $61.40 • e. Netco Texas Escrow Account - Overpayment - $355.79 Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard , Peters , Wassermann . 11. Personnel Change of Status. Personnel Action Forms Item 11.1)df A copy of the Personnel Change of Status Requests is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Kenny Mallard. Passed. 5 -0. Members voting Aye: Catalena , Cauley, Mallard , Peters , Wassermann . 12. Payment of Claims. - Claims Sheet.odf BILL LIST 3.27.12.odf 7096419 through 7096695 Motion: Approve, Moved by Commissioner Kenny Mallard, Seconded by Commissioner Vol. I © Pg S Sammy Catalena. Passed. 5 -0. Members voting Aye: Catalena , Cauley, , Mallard, Peters , Wassermann . 13. Acknowledgement of the Brazos County Purchasing Department Update for the week of March 16 -20, 2012. 12h Item 13.r)df The Court acknowledged receipt of the Purchasing Department Weekly Update. 14. Sheriff's report on inmate population. Sheriff Chris Kirk stated there were 500 inmates in jail, 59 have electronic monitors and 2 are pending for monitors. One of the inmates is Kyle Wischnewsky. The County Judge congratulated the Sheriff on the case. 15. Announcement of interest items and possible future agenda topics. There were no announcements. 16. Call for Citizen input and /or concerns. There was no citizen's input. 17. Adjourn. v01. 116 11 P q-(p The foregoing minutes of the Commissioners Court meeting held March 27, 2012 have been examined and are approved in open Court this day of 4LL 1 2012, in Bryan, Brazos County, Texas. Duane Peters County Judge Irma Cauley \-., Commissioner, Precinct 4 Attest: Karen McQueen County Clerk Lloyd assermann Commissioner, Precinct 1 r ,nny Mallard mmissioner, ct 3 Vol 1(6'0 Page 4- 7 BRAZOS COUNTY COMMISSIONERS COURT Meeting AA Name Organization / Department 41- 4-f -6 4 - ae E P- i c Ck-DWELL A PAGE j of VK.) 1 . — 16 0 Pg. 4F BRAZOS COUNTY COMMISSIONERS COURT Meeting on �� — @ , C Name Organization / Department 0 PAGE of Vol. 1 L o pg. 4� BID TABULATION 2012 -18 Re -Ad COLD MIX LIMESTONE March 27, 2012 - June 30, 2012 Section Knife River Vulcan Construction Materials 1 330 Type I Grade AA, Course Base Loaded Only No Bid $32.00 LoadedlHauled in County No Bid $78.00 LoadedlHauled to Yard No Bid $76.00 2 330 Type I Grade CC, Medium Surface Loaded Only No Bid $34.00 LoadedlHauled in County No Bid $80.00 3 LoadedlHauled to Yard No Bid $78.00 330 Type Ii Grade CS, Medium Surface Loaded Only No Bid $36.00 LoadedlHauled in County No Bid $82.00 LoadedlHauled to Yard No Bid $80.00 4 334 Type F MC -800 Loaded Only No Bid No Bid LoadedlHauled in County No Bid No Bid LoadedlHauled to Yard No Bid No Bid 5 334 Type F AES•300 Loaded Only $79.00 No Bid LoadedlHauled in County $83.25 No Bid LoadedlHauled to Yard $62.00 No Bid 22 ton load minimum RECOMMENDATION: Vulcan: Sections 1, 2, and 3 Knife River: Section 5 No Award: Section 4 (no bids were received on this) 4 ved �y Commis io is Court on this day of (i , 2012 by pp _ ! holding the position of v Uc- V01. 1 (o Pg G0 oviT e- f Vk.0 INVITATION TO BID — RE- ADVERTISEMENT COLD MIX LIMESTONE CONCRETE PAVEMENT ANNUAL CONTRACT BRAZOS COUNTY PURCHASING DEPT 200 South Texas Ave, Suite 352 Bid Request No. 2012 -18 Bryan, Texas 77803 Page 1 of 8 Pages Telephone (979) 361 -4294 Bids will be received at the Brazos County Administration Building, Purchasing Department, 200 South Texas Ave Suite 352, Bryan, Texas until 2:00 p.m., Tuesday, March 20, 2012, at which time bids will be publicly opened and read aloud. A. SCOPE OF BID Bids are solicited for furnishing the merchandise, supplies, service, and/or equipment set forth in this bid request for a period beginning March 27, 2012 through .Tune 30, 2012 in accordance with the following Conditions of Bidding. B. CONDITIONS OF BIDDING The following instructions apply to all bids and become a part of terms and conditions of any bid submitted to the Brazos County Purchasing Office, unless otherwise specified elsewhere in this bid request. All bidders are required to be informed of these Terms and Conditions and will be held responsible for having done so: 1. Definitions: In order to simplify the language throughout this bid, the following definitions shall apply: a. BRAZOS COUNTY - Same as County. b. COMMISSIONERS' COURT - The elected officials of Brazos County, Texas given the authority to exercise such powers and jurisdiction of all county business as conferred by the State Constitution and Laws. C. CONTRACT - An agreement between the County and a Supplier to furnish supplies and/or services over a designated period of time during which repeated purchases are made of the commodity specified. d. CONTRACTOR - The successful Bidder(s) of this bid request. e. COUNTY - The government of Brazos County, Texas and its authorized representative. f. SUB- CONTRACTOR - Any contractor hired by the Contractor or Supplier to furnish materials and services specified in this bid request. g- SUPPLIER - Same as Contractor. 2. Upon acceptance and approval by the Commissioners' Court, this bid effects a working contract between Brazos County and the successful bidder for the period designated. 3. Bids must be received by the Purchasing Office prior to the time and date specified. The mere fact that the bid was dispatched will not be considered; the bidder must have the bid actually delivered. Vol. I to_o pg 5 1 Bid Continuation Sheet Bid Request No. 2012.18 BRAZOS COUNTY, TEXAS Page 2 of 8 Pages 4. The County reserves the right to accept or reject in part or in whole, any bids submitted, and to waive any technicalities for the best interest of the County. 5. Brazos County shall not be responsible for any verbal communication between any employee of the County and any potential bidder. Only written specifications and written price quotations will be considered. 6. Brazos County reserves the right to reject any bid that does not fully respond to each specified item. 7. Bidder must include Employer Identification Number for the bid to be valid. 8. Should there be a change in ownership or management; the contract shall be canceled unless a mutual agreement is reached with the new owner or manager to continue the contract with its present provisions and prices. This contract is nontransferable by either party. 9. The County may cancel this contract at any time for any reason, provided a thirty - day written notice is given. 10. The bid award shall be based on, but not necessarily limited to, the following factors: a. Cost b. Special needs and requirements of Brazos County C. Results of testing samples (if requested) d. Delivery e. References f. Brazos County's experience with products bid g. Vendor's past performance record with Brazos County. 11. Although the cost of products to be provided is an essential part of the Bid, Brazos County is not obligated to award a contract on the sole basis of cost but will award to vendor considered to be the best value to Brazos County. 12. Acceptance of merchandise, work, and/or equipment provided shall be made by the County at the sole discretion of the Commissioners Court when all terms and conditions of the contract and specifications have been met to its satisfaction, including the submission to the County of any and all documentation as may be required. 13. Title and Risk of Loss of the goods shall not pass to Brazos County until the County actually accepts and takes possession of the goods at the point or points of delivery. 14. This agreement shall be governed by the Uniform Commercial Code as adopted in the State of Texas as effective and in force on the date of this agreement. Vol. I (06 p 5 a Bid Continuation Sheet Bid Request No. 2012.18 BRAZOS COUNTY, TEXAS Page 3 of 8 Pages 15. Bids must be submitted on units of quantity specified. In the event of errors in extended prices the unit price shall govern. Any suggested change in quantity on the part of the bidder to secure better price or delivery is welcomed and may be given consideration provided that the bidder also bids on the quantity specified. 16. Bids must specify the number of consecutive calendar days required to deliver the commodities under normal conditions. Failure to specify delivery time will be considered reason enough to cause the bid to be disregarded. Delivery time quoted will be given consideration in awarding orders. If delivery is not made within a reasonable time of the specified delivery in the bid, the entire order or contract may be canceled and the bidder barred from quoting in future bids. 17. Bids cannot be altered after receiving time. No bid may be withdrawn after opening time without acceptable reason and with the approval of the Purchasing Agent. 18. Bids must be submitted on this form and returned in a sealed envelope clear) marked with Vendor Name and Bid Number to ensure proper recognition upon its arrival. Bids will not be considered if submitted by telephone, fax or any other means of rapid dispatch, nor will a bid be considered if submitted to any other person or department other than specifically instructed. 19. If vendor in receipt of post card is unable to bid, the bid should be submitted as a "No Bid" and returned to the Purchasing Department before opening time. This is necessary if vendor wants to remain on vendor list and receive future bid notifications. 20. Bids must show full firm name, mailing address and telephone number and be manually signed by an authorized sales or quotation representative of the bidder. Firm name and authorized signature shall appear in each space provided. 21. In the event of a needed change in the specifications sent to the bidder, it is understood that all the foregoing terms shall apply to the addendum or addenda. 22. It is our policy not to furnish bid results over the phone. Bid results and tabulation sheets will be posted on the Brazos County web site (www.co.brazos.tx.us Departments, Purchasing, Current Bid Tabulations) upon bid award by Commissioner's Court. 23. Brazos County reserves the right to extend this contract annually for a maximum of three (3) additional three (3) month periods with no changes in the terms or conditions of this contract, if agreed upon by both parties. 24. The successful offeror agrees to extend prices and terms to all entities that has entered or will enter into joint purchasing inter -local cooperation agreement(s) with Brazos County. 25. If sample testing is requested, Brazos County will perform test through a third party. Vendor will be required to allow the third party access to the facilities in Bid Continuation Sheet BRAZOS COUNTY, TEXAS Bid Request No. 2012 -18 Page 4 of 8 Pages order to acquire samples for testing. Failure to submit requested testing may disqualify bid. C. 26. Three (3) references are to be provided by bidder. Failure to submit references may result in disqualification of bid. SPECIAL PROVISIONS All deliveries are to be made F.O.B. Brazos County Road and Bridge Department, during regular working days, and between the hours of 7:30 A.M. and 5:00 P.M. Monday through Thursday, unless otherwise requested by the County and loaded into County trucks by the Supplier; or loaded and hauled and delivered anywhere in the County by the Supplier during the mentioned working days and hours. 2. The County does not guarantee to purchase any minimum quantities. If any quantities are listed in the bid, they are estimated quantities used for calculating purposes only. In the event the Supplier is unable to furnish any item within a reasonable time after order is placed due to strikes, war or any reason beyond the Supplier's control, the County reserves the right to purchase these items from any source, without causing this contract to be canceled. 4. Vendor will be required to notify the County Engineer's Office in the event of unforeseen delay arising in the delivery of a specified shipment. In the event a shipment will not arrive at the job site within two (2) hours of designated time Brazos County shall have the right to refuse acceptance of the order. Vendor will be required to deliver to job site in Brazos County when and where requested and remain on the job with truck and operator as long as required to completely place load. 6. Brazos County reserves the right to test any materials delivered at the site for compliance with specifications. The Bidder will remove immediately from the job site or right of way any materials that are deemed unsatisfactory. 7. Material Safety Data Sheets and Placards must be furnished at the time of delivery as specified by State and Federal Regulations. 8. At times the County will require vendor to deliver 300 to 400 tons to multiple job sites in one day. Vendor must have the ability to provide these quantities to the various sites. Lo SPECIFICATIONS 1. Unless otherwise specified when order is placed all items in this advertisement shall meet or exceed 2004 Texas Department of Transportation Standard Specifications for Construction and Maintenance of Highways, Streets, and Bridges, Latest Edition, Item 330: Tyne I. Grade AA Course Base Item 330 Vo 1 6 0 S j� Pg. _ "7 Bid Continuation Sheet BRAZOS COUNTY, TEXAS Bid Request No. 2012.18 Page 5 of 8 Pages Type I. Grade CC Medium Surface Item 330; Tvpe II, Grade CS. Medium Surface SAC -A Item 334; Tvne F MC -800 and Item 334; Type F AES -300 Each type may be subject to "Quality" testing by Brazos County. 2. Vendor will be required to maintain proper permits to operate on Brazos County roads and/or property. 3. Any variation from these specifications must be indicated on the Bid or on a separate attachment to the Bid and labeled as such. E. INSURANCE REQUIREMENTS The Bidder shall instruct his insurance agent or carrier to furnish to the County a Certificate of Insurance attesting to the issuance of the following parts of this section. Please note that such Certificates of Insurance and any required bonds must be issued and then approved by Brazos County Risk Management. The Certificate of Insurance must be approved by Risk Management before any deliveries can be made. 2. The Bidder shall furnish and keep in full force the following insurance during the term of this Contract: a. Statutory Workmen's Compensation and Employer's Liability Insurance with waiver of subrogation. b. General Liability with limits for bodily injury and for property damages of not less than $1,000,000 CSL with Brazos County named as an additional insured. C. Comprehensive Automotive Liability with single limits of $500,000 for Bodily Injury and Property Damage Liability. d. Cargo Insurance to sufficiently cover materials transported. All of the aforementioned policies and Certificates of Insurance should be issued immediately after the Bidder receives notification of award. 4. The Vendor agrees to hold harmless Brazos County from any and all claims and liability due to the acts of the Vendor's employees and the operation of his equipment. The Vendor also agrees to hold harmless Brazos County from any and all expenses, including attorney fees, incurred by Brazos County in litigation or otherwise resisting such claims or liabilities as a result of the Vendor's employees' activities. Further, the Vendor agrees to protect, indemnify and hold harmless Brazos County from and against all claims, demands and causes of action of every kind and character brought by any employees of the Vendor against Brazos County due to personal injuries and /or death to such employee resulting from any neglect act, by either commission or omission on the part of the vendor or Brazos County. Vol. I C P vs Bid Continuation Sheet BRAZOS COUNTY, TEXAS F. QUOTATION Bid Request No. 2012 -18 Page 6 of 8 Pages The following quantities are estimates of our anticipated purchases and will be used ONLY for tabulation purposes. The specified estimates are not guaranteed minimums. Fill in the blanks with unit prices and extensions that are firm for the entire period of this contract. All unit prices to include all delivery charges to Brazos County job sites, including freight. VOL 1 60 Pg. 5`P COLD MIX LIMESTONE ROCK ASPHALT PAVEMENT 2Z rU" #1/:4 "*t C44-1 .Q�, Loaded /Hauled Loaded /Hauled Anywhere in Estimated Loaded Only County to County Yard on Hwy. 21 Item Tonnage Description pqrton Rer to er ton 1. 500 TxDOT 330 Type I Grade AA, Course Base 140 $/D 2. 200 TxDOT 330 Type 1, Grade CC, Medium Surface ,BiA $ $ 3. 200 TxDOT 330 Type II, Grade CS, Medium Surface A./o AP/t) $ " $ $ 4. 200 TxDOT 334 Type F MC -800 / 1?10 5. 200 TxDOT 334 Type F AES -300 6. Specify location of supplier's plant: �3 ! 0 Sy Z I was ary,� T 77$ 0 7 7. Specify the time frame from placement of order to delivery 2 9 pr-o s - s n ti 0 £ R 15 �C� c.s o� r K a.oi U a&A -C.& 6 r pr o o(,U,e,� +U 6-a I'YtoLou - VOL 1 60 Pg. 5`P Bid Continuation Sheet Bid Request No. 2012.18 BRAZOS COUNTY, TEXAS Page 7 of 8 Pages G. REFERENCES Vendors shall provide a list of at least three (3) references, where work comparable in quality and scope to that specified has been performed within the past five (5) years. This list should include the names, phone number and email of the company /entity for which the prior work was performed to contact these references. A negative reference may be grounds for disqualification of bid. Company /Entity: Contact: Phone: Email: Company/Entity: Tt= )Ci* A W1 ` Contact: _e ffi i'•� .� yt a n h Phone: c, j Email: Company/Entity: Contact: Phone: 9'79 - -7 - 7 f- Email: -- "',Ce w , 0 ot- ti olBk & I(xa" Vot. 16 Pg. 5 7 Bid Continuation Sheet Bid Request No. 2012.18 BRAZOS COUNTY, TEXAS Page 8 of 8 Pages H. CERTIFICATION OF BID The undersigned affirms that they are duly authorized to execute this contract, that this bid has not been prepared in collusion with any other bidder, and that the contents of this bid have not been communicated to any other bidder prior to the official opening of this bid. Signed By: Title: Typed Name: Company Name: a ,aut S-p Phone No, q-i j Mailing Address: - K O- & Q (p' 0 —F t/ �u�ari P. O. Box or Street • • City •,, Employer Identification Number: 7 y— CORPORATE SEAL IF SUBMITTED BY A END OF BID REQUEST ,, NO.2012 -18 By signing below, Brazos County agrees that this bid, 2012 -18, will be awarded as dictated on the associated bid tabulation sheet, to the vendor whose name appears above and both parties a e to e n con it�o tai herein. Brazos County Commissioner's Court , 1./ �a�� �� Date a Attest: Brazos County Clerk w , � 0,,&, coufe -, I (ob t? Pg. _ .. \J INVITATION TO BID — RE- ADVERTISEMENT COLD MIX LIMESTONE CONCRETE PAVEMENT ANNUAL CONTRACT BRAZOS COUNTY PURCHASING DEPT 200 South Texas Ave, Suite 352 Bryan, Texas 77803 Bid Request No. 2012 -18 Telephone (979) 361 -4294 Page 1 of 8 Pages Bids will be received at the Brazos County Administration Building, Purchasing Department, 200 South Texas Ave Suite 352, Bryan, Texas until 2 ; 00 mm.. Tuesday. March 20 2012 at which time bids will be publicly opened and read aloud. A. SCOPE OF BID Bids are solicited for furnishing the merchandise, supplies, service, and/or equipment set forth in this bid request for a period beginning March 27, 2012 through June 30 2012 in accordance with the following Conditions of Bidding. B. CONDITIONS OF BIDDING The following instructions apply to all bids and become a part of terms and conditions of any bid submitted to the Brazos County Purchasing Office, unless otherwise specified elsewhere in this bid request. All bidders are required to be informed of these Terms and Conditions and will be held responsible for having done so: Definitions: In order to simplify the language throughout this bid, the following definitions shall apply: a. BRAZOS COUNTY - Same as County. b. COMMISSIONERS' COURT - The elected officials of Brazos County, Texas given the authority to exercise such powers and jurisdiction of all county business as conferred by the State Constitution and Laws. C. CONTRACT - An agreement between the County and a Supplier to furnish supplies and/or services over a designated period of time during which repeated purchases are made of the commodity specified. d. CONTRACTOR - The successful Bidder(s) of this bid request. e. COUNTY - The government of Brazos County, Texas and its authorized representative. f. SUB - CONTRACTOR - Any contractor hired by the Contractor or Supplier to furnish materials and services specified in this bid request. g. SUPPLIER - Same as Contractor. 2. Upon acceptance and approval by the Commissioners' Court, this bid effects a working contract between Brazos County and the successful bidder for the period designated. 3. Bids must be received by the Purchasing Office prior to the time and date specified. The mere fact that the bid was dispatched will not be considered; the bidder must have the bid actually delivered. vol. p g. r9 Bid Continuation Sheet Bid Request No. 2012 -18 BRAZOS COUNTY, TEXAS Page 2 of 8 Pages 4. The County reserves the right to accept or reject in part or in whole, any bids submitted, and to waive any technicalities for the best interest of the County. Brazos County shall not be responsible for any verbal communication between any employee of the County and any potential bidder. Only written specifications and written price quotations will be considered. Brazos County reserves the right to reject any bid that does not fully respond to each specified item. 7. Bidder must include Employer Identification Number for the bid to be valid 8. Should there be a change in ownership or management; the contract shall be canceled unless a mutual agreement is reached with the new owner or'manager to continue the contract with its present provisions and prices. This contract is nontransferable by either party. 9. The County may cancel this contract at any time for any reason, provided a thirty- day written notice is given. 10. The bid award shall be based on, but not necessarily limited to, the following factors: a. Cost b. Special needs and requirements of Brazos County C. Results of testing samples (if requested) d. Delivery e. References f. Brazos County's experience with products bid g. Vendor's past performance record with Brazos County. 11. Although the cost of products to be provided is an essential part of the Bid, Brazos County is not obligated to award a contract on the sole basis of cost but will award to vendor considered to be the best value to Brazos County. 12. Acceptance of merchandise, work, and/or equipment provided shall be made by the County at the sole discretion of the Commissioners Court when all terms and conditions of the contract and specifications have been met to its satisfaction, including the submission to the County of any and all documentation as may be required. 13. Title and Risk of Loss of the goods shall not pass to Brazos County until the County actually accepts and takes possession of the goods at the point or points of delivery. 14. This agreement shall be governed by the Uniform Commercial Code as adopted in the State of Texas as effective and in force on the date of this agreement. V01. � 0 P 6 0 Bid Continuation Sheet BRAZOS COUNTY, TEXAS Bid Request No. 2012.18 Page 3 of 8 Pages 15. Bids must be submitted on units of quantity specified. In the event of errors in extended prices the unit price shall govern. Any suggested change in quantity on the part of the bidder to secure better price or delivery is welcomed and may be given consideration provided that the bidder also bids on the quantity specified. 16. Bids must specify the number of consecutive calendar days required to deliver the commodities under normal conditions. Failure to specify delivery time will be considered reason enough to cause the bid to be disregarded. Delivery time quoted will be given consideration in awarding orders. If delivery is not made within a reasonable time of the specified delivery in the bid, the entire order or contract may be canceled and the bidder barred from quoting in future bids. 17. Bids cannot be altered after receiving time. No bid may be withdrawn after opening time without acceptable reason and with the approval of the Purchasing Agent. 18. Bids must be submitted on this form and returned in a sealed envelo a clean marked with Vendor Name and Bid Number to ensure proper recognition upon its arrival. Bids will not be considered if submitted by telephone, fax or any other means of rapid dispatch, nor will a bid be considered if submitted to any other person or department other than specifically instructed. 19. If vendor in receipt of post card is unable to bid, the bid should be submitted as a "No Bid" and returned to the Purchasing Department before opening time. This is necessary if vendor wants to remain on vendor list and receive future bid notifications. 20. Bids must show full firm name, mailing address and telephone number and be manually signed by an authorized sales or quotation representative of the bidder. Firm name and authorized signature shall appear in each space provided. 21. In the event of a needed change in the specifications sent to the bidder, it is understood that all the foregoing terms shall apply to the addendum or addenda. 22. It is our policy not to furnish bid results over the phone. Bid results and tabulation sheets will be posted on the Brazos County web site ( www.co.brazos.tx.us Departments, Purchasing, Current Bid Tabulations) upon bid award by Commissioner's Court. 23. Brazos County reserves the right to extend this contract annually for a maximum of three (3) additional three (3) month periods with no changes in the terms or conditions of this contract, if agreed upon by both parties. 24. The successful offeror agrees to extend prices and terms to all entities that has entered or will enter into joint purchasing inter -local cooperation agreement(s) with Brazos County. 25. If sample testing is requested, Brazos County will perform test through a third party. Vendor will be required to allow the third party access to the facilities in VOL I (0 a P 6/ Bid Continuation Sheet BRAZOS COUNTY, TEXAS Bid Request No. 2012.18 Page 4 of 8 Pages order to acquire samples for testing. Failure to submit requested testing may disqualify bid. 26• Three (3) references are to be provided by bidder. Failure to submit references may result in disqualification of bid. SPECIAL PROVISIONS C. All deliveries are to be made F.O.B. Brazos County Road and Bridge Department, during regular working days, and between the hours of 7:30 A.M. and 5:00 P.M. Monday through Thursday, unless otherwise requested by the County and loaded into County trucks by the Supplier; or loaded and hauled and delivered anywhere in the County by the Supplier during the mentioned working days and hours. 2. The County does not guarantee to purchase any minimum quantities. if any quantities are listed in the bid, they are estimated quantities used for calculating purposes only. 3. In the event the Supplier is unable to furnish any item within a reasonable time after order is placed due to strikes, war or any reason beyond the Supplier's control, the County reserves the right to purchase these items from any source, without causing this contract to be canceled. 4. Vendor will be required to notify the County Engineer's Office in the event of unforeseen delay arising in the delivery of a specified shipment. In the event a shipment will not arrive at the job site within two (2) hours of designated time Brazos County shall have the right to refuse acceptance of the order. Vendor will be required to deliver to job site in Brazos County when and where requested and remain on the job with truck and operator as long as required to completely place load. 6. Brazos County reserves the right to test any materials delivered at the site for compliance with specifications. The Bidder will remove immediately from the job site or right of way any materials that are deemed unsatisfactory. 7. Material Safety Data Sheets and Placards must be furnished at the time of delivery as specified by State and Federal Regulations. 8. At times the County will require vendor to deliver 300 to 400 tons to multiple job sites in one day. Vendor must have the ability to provide these quantities to the various sites. L - 01 SPECIFICATIONS Unless otherwise specified when order is placed all items in this advertisement shall meet or exceed 2004 Texas Department of Transportation Standard Specifications for Construction and Maintenance of Highways, Streets, and Bridges, Latest Edition, Item 330, Tyne I, Grade AA Course Base, Item 330: Vol. 1 (0 0 P __ &_a Bid Continuation Sheet BRAZOS COUNTY, TEXAS Bid Request No. 2012.18 Page 5 of 8 Pages Tyne I, Grade CC Medium Surface Item 330: Type IL Grade CS. Medium Surface SAC -A Item 334: Tyne F MC -800 and Item 334: Tvne F AES -300 Each type may be subject to "Quality" testing by Brazos County. -_ 2. Vendor will be required to maintain proper permits to operate on Brazos County roads and/or property. Any variation from these specifications must be indicated on the Bid or on a separate attachment to the Bid and labeled as such. E. INSURANCE REQUIREMENTS The Bidder shall instruct his insurance agent or carrier to furnish to the County a Certificate of Insurance attesting to the issuance of the following parts of this section. Please note that such Certificates of Insurance and any required bonds must be issued and then approved by Brazos County Risk Management. The Certificate of Insurance must be approved by Risk Management before any deliveries can be made. 2. The Bidder shall furnish and keep in full force the following insurance during the term of this Contract: a. Statutory Workmen's Compensation and Employer's Liability Insurance with waiver of subrogation. b. General Liability with limits for bodily injury and for property damages of not less than $1,000,000 CSL with Brazos County named as an additional insured. C. Comprehensive Automotive Liability with single limits of $500,000 for Bodily Injury and Property Damage Liability. d. Cargo Insurance to sufficiently cover materials transported. 3. All of the aforementioned policies and Certificates of Insurance should be issued immediately after the Bidder receives notification of award. 4. The Vendor agrees to hold harmless Brazos County from any and all claims and liability due to the acts of the Vendor's employees and the operation of his equipment. The Vendor also agrees to hold harmless Brazos County from any and all expenses, including attorney fees, incurred by Brazos County in litigation or otherwise resisting such claims or liabilities as a result of the Vendor's employees' activities. Further, the Vendor agrees to protect, indemnify and hold harmless Brazos County from and against all claims, demands and causes of action of every kind and character brought by any employees of the Vendor against Brazos County due to personal injuries and/or death to such employee resulting from any neglect act, by either commission or omission on the part of the vendor or Brazos County. Vol. 1 10 -0 pg. Bid Continuation Sheet Bid Request No. 2012 -18 BRAZOS COUNTY, TEXAS Page 6 of 8 Pages F. QUOTATION The following quantities are estimates of our anticipated purchases and will be used ONLY for tabulation purposes. The specified estimates are not guaranteed minimums. Fill in the blanks with unit prices and extensions that are firm for the entire period of this contract. All unit prices to include all delivery charges to Brazos County job sites, including freight. COLD MIX LIMESTONE ROCK ASPHALT PAVEMENT Loaded/Hauled Loaded/Hauled 7. Specify the time frame from placement of order to delivery 5 days loo P (9 Lf Estimated Loaded Only Anywhere in County to County Yard Item Tonnage Descripti on er ton 8 er ton on Hwy. 21 Per ton 1. 500 TxDOT 330 Type I Grade AA, Course Base $32. $ 78.00 $76.0 2. 200 TxDOT 330 Type 1, Grade CC, Medium Surface $ 3 4 _ n n— $ 3• 200 TxDOT 330 Type II, Gracie CS, Medium Surface $ 36.00 $ 82.00 $80.00 4. 200 TxDOT 334 Type F MC -800 $ no bid $ $ 5. 200 TxDOT 334 Type F AES -300 $no bid $ $ 6. Specify location of supplier's plant: 23 miles west of Uv lde. TX 7. Specify the time frame from placement of order to delivery 5 days loo P (9 Lf Bid Continuation Sheet Bid Request No. 2012 -18 BRAZOS COUNTY, TEXAS Page 7 of 8 Pages G. REFERENCES Vendors shall provide a list of at least three (3) references, where work comparable in quality and scope to that specified has been performed within the past five (5) years. This list should include the names, phone number and email of the company /entity for which the prior work was performed to contact these references. A negative reference may be grounds for disqualification of bid. Company/Entity: Contact: Elsa Saenz Phone: 3 61 -888 -0426 Email: T kip j .Y '•' Y 1. - -4: J. •,. � ._ Company/Entity: Waller Count: Contact: Alan Younts Phone: Email: _ n ::'tit: .:f�. - ':33_�: _: /.'a.�. 'r�':'�;.� *.;?`.:s«= .2:'3" ;. i:: - ':�� - � Company/Entity: Wil County Contact: Kerstin Hancock Phone: 512 -943 -1546 Email: Vol. 1(0() P9. 65 Bid Continuation Sheet BRAZOS COUNTY, TEXAS H. CERTIFICATION OF BID Bid Request No. 2012 -18 Page 8 of 8 Pages The undersigned affirms that they are duly authorized to execute this contract, that this bid has not been prepared in collusion with any other bidder, and that the contents of this bid have not been communicated to any other bidder prior to the official opening of this bid. Signed By: Title: tive Typed Name: Company Name: Travis Land Vulcan Construction Materials Phone No. 210- 524 -3500 Mailing Address: P.O. Box 791550 San Antonio TX 78279 P. O. Box or Street City State Zip Employer Identification Number: _ 63-1 21 1833 CORPORATE SEAL IF SUBMITTED BY A CORPORATION END OF BID REQUEST NO. 2012-18 By signing below, Brazos County agrees that this bid, 2012 -18, will be awarded as dictated on the associated bid tabulation sheet, to the vendor whose name appears above and both parties a e to the ins an ond� - ` itions c ta' d herein. By: `1 Attest: Brazos County Clerk Vol. I � 0 pp, Vol. Pg. M C l� cm � H = O N �! Q cn O H Q d -0 QN a � U CL Cc E C..) ui Z 0 a 0 Z W O U W w V C 0 H 0 a w r m O_ to CD C 01 O ° 6 4r O cm ° w C 10 1A w C � O Z ` °° d o r �s W �C a � h `m Q& M . M N o QV 0 z° a 0 m O O L6 O A N y � c O to t�O W* N iA M t � W Q O O O C O L N co � ♦ V cq r Q O a lL m r .ii 4 �t . w N e P- V0i ° N An ri 0o CN N C C Z o J =D m IJ.1 06 � tm 3 O +�' O I-- d a O � r K o d' W t�f N Q M 0 �- M a ° N tD p m O Z 3 0 co O� N co 07 W? K 00 W M . ONE M m Z .� m O J S v a 'O 0 9 (a U d � a cc 7 cy m ., m E O a °_ M O ° ° M U Q o le C2 o ° Iff J C o o If m a v _ a W O N lL a LL E � 3 E v tp U U U y i t- ea r th W u a LLt w tai W 4 � N O V� V V o M C O V r N C"7 'Ili LO to r. a) Vol. Pg. M C l� cm � H = O N �! Q cn O H Q d -0 QN a � U CL Cc E C..) ui Z 0 a 0 Z W O U W w V C 0 H 0 a w r E . INVITATION TO BID ASPHALT, OIL AND EMULSION PRODUCTS CONTRACT BRAZOS COUNTY PURCHASING OFFICE Brazos County Administration Building 200 S. Texas Ave., Ste. 352 Bid Request No. 2012 -28 Bryan, Texas 77803 Page l of 8 Pages Telephone (979) 361 -4292 Bids will be received at the Brazos County Administration Building, Purchasing Department, 200 S. Texas Ave., Ste 352, Bryan, Texas, until 2.00 p.m., Tuesday, March 20, 2012, at which time bids will be publicly opened and read aloud A. SCOPE OF BID Bids are solicited for furnishing the merchandise, supplies, service, and /or equipment set forth in this bid request for a period beginning March 30, 2012 through June 30, 2012 in accordance with the following Conditions of Bidding. B. CONDITIONS OF BIDDING The following instructions apply to all bids and become a part of terms and conditions of any bid submitted to the Brazos County Purchasing Office, unless otherwise specified elsewhere in this bid request. All bidders are required to be informed of these Terms and Conditions and will be held responsible for having done so: Definitions: in order to simplify the language throughout this bid, the following definitions shall apply: a. BRAZOS COUNTY - Same as County. b. COMMISSIONERS' COURT - The elected officials of Brazos County, Texas given the authority to exercise such powers and jurisdiction of all county business as conferred by the State Constitution and Laws. C. CONTRACT - An agreement between the County and a Supplier to furnish supplies and /or services over a designated period of time during which repeated purchases are made of the commodity specified. d. CONTRACTOR - The successful Bidder of this bid request. e. COUNTY - The goveniment of Brazos County, Texas and its authorized representative. f. SUB - CONTRACTOR - Any contractor hired by the Contractor or Supplier to furnish materials and services specified in this bid request. g. SUPPLIER - Same as Contractor. VOL luo Pg, 6 8 Bid Continuation Sheet Bid Request No. 2012 -28 BRAZOS COUNTY, TEXAS Page 2 of S Pages 2. Upon acceptance and approval by the Commissioners' Court, this bid effects a working contract between Brazos County and the successful bidder for the period designated. 3. Bids must be received by the Purchasing Office prior to the time and date specified. The mere fact that the bid was dispatched will not be considered; the bidder must have the bid actually delivered. 4. The County reserves the right to accept or reject in part or in whole, any bids submitted, and to waive any technicalities for the best interest of the County. 5. Brazos County shall not be responsible for any verbal communication between any employee of the County and any potential bidder. Only written specifications and written price quotations will be considered. 6. Brazos County reserves the right to reject any bid that does not frilly respond to each specified item. 7. Bidder must include Employer Identification Number or Social Security Number for the bid to be valid. 8. Should there be a change in ownership or management, the contract shall be canceled unless a mutual agreement is reached with the new owner or manager to continue the contract with its present provisions and prices. This contract is nontransferable by either party. 9. The County may cancel this contract at any time for any reason, provided a thirty - day written notice is given. 10. The bid award shall be based on, but not necessarily limited to, the following factors: a. Unit price b. Total price C. Special needs and requirements of Brazos County d. Results of testing samples (if requested) e. Delivery /Project Completion f. References g. Brazos County's experience with products bid h. Vendor's past performance record with Brazos County 11 • Although the cost of products to be provided is an essential part of the Bid, Brazos County is not obligated to award a contract on the sole basis of cost, but will award to vendor considered to be the best value to the County. 12. If sample testing is requested, Brazos County will perform test through a third party. Vendor will be required to allow the third party access to facilities in order to acquire samples for testing. Failure to submit requested testing may disqualify bid. VoL- P 1p Bid Continuation Sheet Bid Request No. 2012 -28 BRAZOS COUNTY, TEXAS Page 3 of 8 Pages 14. Vendor will be required to submit references on this form. Failure to submit references may result in disqualification of bid. 15. Acceptance of merchandise, work, and/or equipment provided shall be made by the County at the sole discretion of the Commissioners Court when all terms and conditions of the contract and specifications have been met to its satisfaction, including the submission to the County of any and all documentation as may be required. 16. Title and Risk of Loss of the goods shall not pass to Brazos County until the County actually accepts and takes possession of the goods at the point or points of delivery. 17. This agreement shall be governed by the Uniform Commercial Code as adopted in the State of Texas as effective and in force on the date of this agreement. 18. Bids must be submitted on units of quantity specified. In the event of errors in extended prices the unit price shall govern. Any suggested change in quantity on the part of the bidder to secure better price or delivery is welcomed and may be given consideration provided that the bidder also bids on the quantity specified. 19. Bids must specify the number of consecutive calendar days required to deliver the commodities under normal conditions. Failure to specify delivery time will be considered reason enough to cause the bid to be disregarded. Delivery time quoted will be given consideration in awarding orders. If delivery is not made within a reasonable time of the specified delivery in the bid, the entire order or contract may be canceled and the bidder barred from quoting in future bids. 20. Bids cannot be altered after receiving time. No bid may be withdrawn after opening time without acceptable reason and with the approval of the Purchasing Agent. 21. Bids must be submitted on this form and returned in a sealed envelope clearly marked with the Vendor Name and Bid Number to ensure proper recognition upon its arrival. Bids will not be considered if submitted by telephone, fax or any other means of rapid dispatch, nor will a bid be considered if submitted to any other person or department other than specifically instructed. 22. Bids must show full firm name, mailing address and telephone number and be manually signed by an authorized sales or quotation representative of the bidder. Firm name and authorized signature shall appear in each space provided. 23. In the event of a needed change in the specifications sent to the bidder, it is understood that all the foregoing terms shall apply to the addendum or addenda. 24. It is the County's policy not to furnish bid results over the phone. Bid results and tabulation sheets will be posted on the Brazos County website Vol. lbo Pg. 70 Bid Continuation Sheet BRAZOS COUNTY, TEXAS Bid Request No. 2012 -28 Page 4 of 8 Pages (ww County Departs, Purchasing, Bid "Tabulations) upon bid award by Commissioner's Court. 25. Brazos County reserves the right to extend this contract for three (3) additional three (3) month periods upon mutual agreement of Brazos County and the successful Vendor. Renewals shall be subject to all terms, conditions, pricing, requirements and specifications as listed herein, unless noted and agreed to by both parties. 26. The successful offeror agrees to extend prices and terms to all entities who have entered or will enter into joint purchasing inter -local cooperation agreement(s) with Brazos County. C. SPECIAL PROVISIONS . All deliveries are to be made F.O.B. Brazos County Road and Bridge Department, during regular working days, Monday through Thursday, and between the hours of 7:30 a.m. and 5:30 p.m., unless otherwise requested by the County and loaded into County trucks and storage tanks with pump and hose by the Supplier; or loaded and hauled and delivered anywhere in the County by the Supplier during the mentioned working days and hours. 2. The County does not guarantee to purchase any minimum quantities 3. In the event the Vendor is unable to furnish any item within a reasonable time after order is placed due to strikes, war or any reason beyond the Supplier's control, the County reserves the right to purchase these items from the source of its choice without causing this contract to be canceled. 4. Vendor will be required to notify the County Engineer's Office in the event of unforeseen delay arising in the delivery of a specified shipment. In the event a shipment will not arrive at the jobsite within two (2) hours of designated time Brazos County shall have the right to refuse acceptance of the order. 5. Vendor will be required to deliver to jobsite in Brazos County when and where requested and remain on the job with truck and operator as long as required to completely place load. (A minimum of two hours will be at no demurrage charge.) 6. Brazos County reserves the right to test any materials delivered at the site for compliance with specifications. The Vendor will remove immediately from the job site or right of way any materials that are deemed unsatisfactory. 7. Material Safety Data Sheets and Placards must be furnished at the time of delivery as specified by State and Federal Regulations. von. I lo Pg . 7/ Bid Continuation Sheet BR.AZOS COUNTY, TEXAS D. SPECIFICATIONS Bid Request No. 2012 -28 Page 5 of 8 Pages Unless otherwise specified when order is placed all items in this advertisement shall meet or exceed Texas Department of Transportation Standard Specifications for Construction of Highways, Streets, and Bridges, 2004 Edition, Item 300, Asphalt, Oils and Emulsions. 2. Vendor will be required to maintain proper permits to operate on Brazos County roads and /or property. Any variation from these specifications must be indicated on the Bid or on a separate attachment to the bid and labeled as such. E. INSURANCE REQUIREMENTS The Vendor shall instruct his insurance agent or carrier to furnish to the County a Certificate of Insurance attesting to the issuance of the following parts of this section. Please note that such Certificates of Insurance and any required bonds must be issued and then approved by Brazos County Risk Management. The Certificate of Insurance must be approved by the County before any deliveries can be made. 2. The Vendor shall furnish and keep in full force the following insurance during the term of this Contract: a. Statutory Workmen's Compensation and Employer's Liability Insurance. b. General Liability with limits for bodily injury and for property damages of not less than $1,000,000 CSL with Brazos County named as an additional insured. C. Comprehensive Automotive Liability with single limits of $500,000 for Bodily Injury and Property Damage Liability. d. Cargo Insurance to sufficiently cover materials transported. All of the aforementioned Policies and Certificates of Insurance should be issued immediately after the Vendor receives notification of award and prior to the notice to proceed. 4. The Vendor agrees to hold harmless Brazos County from any and all claims and liability due to the acts of the Vendor's employees and the operation of his equipment. The Vendor also agrees to hold harmless Brazos County from any and all expenses, including attorney fees, incurred by Brazos County in litigation or otherwise resisting such claims or liabilities as a result of the Vendor's employees' activities. Further, the Vendor agrees to protect, indemnify and hold harmless Brazos County from and against all claims, demands and causes of action of every kind and character brought by any employees of the Vendor against Brazos County due to personal injuries and /or death to such employee resulting from any alleged negligent act, by either commission or omission on the part of the Vendor or Brazos County. Vol. 1 &o Pg . 7a Bid Continuation Shect Bid Request No. 2012 -28 13RAZOS COUNTY, TEXAS Page 6 of 8 Pages F. QUOTATION Due to the recent fluctuations in crude oil costs over the past year, the awarded vendors will be allowed to submit a request for an escalation in price only if substantiated by written. documentation from the vendor's supplier stating an increase in price (See section D number 4). ASPHALT, OIL AND EMULSION PRODUCTS PRICE PER ITEM QUANTITY DESCRIPTION GALLON 1. 30,000 Gallons AE -Prime $3.1382 2. 30,000 Gallons CRS -2 Cationic Emulsion $2.5200 3. 5,000 Gallons 4. 5,000 Gallons 4. 5.000 Gallons CSS -1H 30% CSS -1 H & 70% Water PCE TOTAL $94,146.00 DELIVERED $75,600.00 DELIVERED $2.5520 $12,760.00 DELIVERED $0.9770 $ 4,885.00 DELIVERED $3.3520 $16,760.00 DELIVERED 5. Free Time: TWO (2) HOURS DELIVERY TIME: (1) DAY AFTER NOTIFICATION 6. Specific charges per hour for demurrage after free time: $ 80.00 /HR Federal Environmental Fee viii{ be added to above pnoes PLEASE SEE ATTACHMENT I at rate of $.4424/t for asphak & polymer loads G. ADDITIONAL QUESTIONS or S.0013NOW for amuww loads, Specific location of vendor's Plant: 1820 HIGHWAY 6 EAST, WACO, TEXAS 76705 Contact person and phone number at plant: JAMES DOUGLAS OR VANESSA MARTIN 254) 753 -5885 Direction to plant (attach if necessary, please be specific): FROM BRYAN, TAKE US190 (HWY6) TO WACO. EXIT LOOP 340. FOLLOW HWY6 FRONTAGE ABOUT 3 MILES TO PLANT ON RIGHT. Number of trucks the company owns located at the facility that will be servicing Braves County: -0- The size of trucks the company owns located at the facility that will be servicing Brazos County: N/A On a separate page, please describe any agreements that the vendor has in place to insure ability to perform this work. N/A Vol. ' to 0 pg, ! ATTACHMENT This bid is for full transport loads of 5,500 gallons. Freight is based on a full transport load, even if a full load of material is not ordered. Return freight is one - half of the outgoing tariff. Pump and hose charge is $80.00 per load. 1{ Bid Continuation Sheet Bid Request No. 2012 -28 13 RAZOS COUNTY, TEXAS Page 7 of 8 Pages H. REFERENCES Vendors shall provide a list of at least three (3) references, where work comparable in quality and scope to that specified has been performed within the past five (5) years. This list should include the names, phone number and email of the company /entity for which the prior work was performed to contact these references. A negative reference may be grounds for disqualification of bid. Company /Entity: HUNTER INDUSTRIES, L TD. Contact: JOHN WEISMAN, PRESIDENT Phone: (512) 353 -7757 Email: Company /Entity: J. D. RAMMING PAVING C O., INC Contact: DEAN LUN DQUIST, ESTIMATOR Phone: (512) 251 -3713 Email: Company /Entity: VIKING CONSTRUCTION Contact: BARRY DUN PRESIDENT Phone: (512) 930 -5777 Emai l: Vol. ' W) Pg. -75 Bid Continuation Sheet BRAZOS COUNTY, TEXAS I3id Request No. 2012 -28 Page 8 of 8 Pages INVITATION TO BID 201.2 - 28 ASPHALT, OIL AND EMULSION PRODUCTS CONTRACT BRAZOS COUNTY PURCHASING DEPARTMENT 200 S. Texas Avenue, Suite 352 Bid Request No. 2012 -28 Bryan, Texas 77803 Telephone (979) 361 -4291 I. CERTIFICATION OF BID The undersigned affirms that they are duly authorized to execute this contract, that this bid has not been prepared in collusion with any other vendor, and that the contents of this bid have not been communicated to any other vendor prior to the official opening of this bid. SIGNED BY: TYPED NAME: R. M. McK EMIE TITLE: VICE PRESIDENT COMPANY NAME: ERGON AS PHALT & EMULSIONS, INC. PHONE: (512) 469 -9292 MAILING ADDRESS: 11612 RM 2244, BUILDING 1, SUITE 250 P.O. Box or Street AUSTIN, TEXAS 78738 City 'rX lip EMAIL ADDRESS: myles.mckemie @ergon.com OR beth.roe@ergon.com VENDOR IDENTIFICATION NUMBER: 64- 0666411 CORPORATE SEAL IF SUBMITTED BY A CORPORATION END OF BID REQUEST NO. 2012-28 By signing below, Brazos County agrees that this bid, 2012 -28, will be awarded as dictated on the associated bid tabulation sheet, to the vendor whose name appears above and both parties agree to the terms. and.4QjQditions c e�trerein Q �_, By: Braz Date Atte< Brazos Countv Cler Vol. I (9-0 ]Pg. C{e,vt- la--*\ t INVITATION TO BID ASPHALT, OIL AND EMULSION PRODUCTS CONTRACT BRAZOS COUNTY PURCHASING OFFICE Brazos County Administration Building 200 S. Texas Ave., Ste. 352 Bid Request No. 2012 -28 Bryan, Texas 77803 Page 1 of 8 Pages Telephone (979) 3614292 Bids will be received at the Brazos County Administration Building, Purchasing Department, 200 S. Texas Ave., Ste 352, Bryan, Texas, until 2:00 u.m„ Tuesday. March 20, 2012, at which time bids will be publicly opened and read aloud. A. SCOPE OF BID Bids are solicited for furnishing the merchandise, supplies, service, and/or equipment set forth in this bid request for a period beginning March 30, 2012 through June 30, 2012 in accordance with the following Conditions of Bidding. B. CONDITIONS OF BIDDING The following instructions apply to all bids and become a part of terms and conditions of any bid submitted to the Brazos County Purchasing Office, unless otherwise specified elsewhere in this bid request. All bidders are required to be informed of these Terms and Conditions and will be held responsible for having done so: Definitions: In order to simplify the language throughout this bid, the following definitions shall apply: a. BRAZOS COUNTY - Same as County. b. COMMISSIONERS' COURT - The elected officials of Brazos County, Texas given the authority to exercise such powers and jurisdiction of all county business as conferred by the State Constitution and Laws. C. CONTRACT - An agreement between the County and a Supplier to furnish supplies and/or services over a designated period of time during which repeated purchases are made of the commodity specified. d_ CONTRACTOR - The successful Bidder(s) of this bid request. e. COUNTY - The government of Brazos County, Texas and its authorized representative. f. SUB - CONTRACTOR - Any contractor hired by the Contractor or Supplier to furnish materials and services specified in this bid request. g. SUPPLIER - Same as Contractor. Vol. /60 Pg. -77 Bid Continuation Sheet Bid Request No. 2012 -28 BRAZOS COUNTY, TEXAS Page 2 of 8 Pages 2. Upon acceptance and approval by the Commissioners' Court, this bid effects a working contract between Brazos County and the successful bidder for the period designated. 3. Bids must be received by the Purchasing Office prior to the time and date specified. The mere fact that the bid was dispatched will not be considered; the bidder must have the bid actually delivered. 4. The County reserves the right to accept or reject in part or in whole, any bids submitted, and to waive any technicalities for the best interest of the County. 5. Brazos County shall not be responsible for any verbal communication between any employee of the County and any potential bidder. Only written specifications and written price quotations will be considered. 6. Brazos County reserves the right to reject any bid that does not fully respond to each specified item. Bidder must include Employer Identification Number or Social Security Number for the bid to be valid. 8. Should there be a change in ownership or management, the contract shall be canceled unless a mutual agreement is reached with the new owner or manager to continue the contract with its present provisions and prices. This contract is nontransferable by either party. 9. The County may cancel this contract at any time for any reason, provided a thirty - day written notice is given. 10. The bid award shall be based on, but not necessarily limited to, the following factors: a. Unit price b. Total price C. Special needs and requirements of Brazos County d. Results of testing samples (if requested) C. Delivery/Project Completion f. References g. Brazos County's experience with products bid h. Vendor's past performance record with Brazos County I1. Although the cost of products to be provided is an essential part of the Bid, Brazos County is not obligated to award a contract on the sole basis of cost, but will award to vendor considered to be the best value to the County. 12. If sample testing is requested, Brazos County will perform test through a third party. Vendor will be required to allow the third party access to facilities in order to acquire samples for testing. Failure to submit requested testing may disqualify bid. VOL (0 Pg.- Bid Continuation Sheet Bid Request No. 2012 -28 BRAZOS COUNTY, TEXAS Page 3 of 8 Pages 14. Vendor will be required to submit references on this form. Failure to submit references may result in disqualif ication of bid. 15. Acceptance of merchandise, work, and/or equipment provided shall be made by the County at the sole discretion of the Commissioners Court when all terms and conditions of the contract and specifications have been met to its satisfaction, including the submission to the County of any and all documentation as may be required. 16. Title and Risk of Loss of the goods shall not pass to Brazos County until the County actually accepts and takes possession of the goods at the point or points of delivery. 17. This agreement shall be governed by the Uniform Commercial Code as adopted in the State of Texas as effective and in force on the date of this agreement. 18. Bids must be submitted on units of quantity specified, In th event of errors in extended prices the unit price shall govern. Any suggested change in quantity on the part of the bidder to secure better price or delivery is welcomed and may be given consideration provided that the bidder also bids on the quantity specified. 19. Bids must specify the number of consecutive calendar days required to deliver the commodities under normal conditions. Failure to specify delivery time will be considered reason enough to cause the bid to be disregarded. Delivery time quoted will be given consideration in awarding orders. If delivery is not wade within a reasonable time of the specified delivery in the bid, the entire order or contract may be canceled and the bidder barred from quoting in future bids. 20. Bids cannot be altered after receiving time. No bid may be withdrawn after opening time without acceptable reason and with the approval of the Purchasing Agent. 21. Bids must be submitted on this form and returned in a sealed envelope clearly marked with the Vendor Name and .Bid Number to ensure proper recognition upon its arrival. Bids will not be considered if submitted by telephone, fax or any other means of rapid dispatch, nor will a bid be considered if submitted to any other person or department other than specifically instructed. 22. Bids must show frill firm name, mailing address and telephone number and be manually signed by an authorized sales or quotation representative of the bidder. Firm name and authorized signature shall appear in each space provided. 23- In the event of a needed change in the specifications sent to the bidder, it is understood that all the foregoing terms shall apply to the addendum or addenda. 24. It is the County's policy not to furnish bid results over the phone. Bid results and tabulation sheets will be posted on the Brazos County website 'Vol. I b 0 p g . - t Bid Continuation Sheet BRAZOS COUNTY, TEXAS Bid Request No. 2012 -28 Page 4 of 8 Pages (www.co.brazos.tx.us, County Departs, Purchasing, Bid Tabulations) upon bid award by Commissioner's Court. 25. Brazos County reserves the right to extend this contract for three (3) additional three (3) month periods upon mutual agreement of Brazos County and the successful Vendor. Renewals shall be subject to all terms, conditions, pricing, requirements and specifications as listed herein, unless noted and agreed to by both parties. 26. The successful offeror agrees to extend prices and terms to all entities who have entered or will enter into joint purchasing inter -local cooperation agreement(s) with Brazos County. C. SPECIAL PROVISIONS All deliveries are to be made F.O.B. Brazos County Road and Bridge Department, during regular working days, Monday through Thursday, and between the hours of 7:30 a.m. and 5 :30 p.m., unless otherwise requested by the County and loaded into County trucks and storage tanks with pump and hose by the Supplier; or loaded and hauled and delivered anywhere in the County by the Supplier during the mentioned working days and hours. 2. The County does not guarantee to purchase any minimum quantities. 3. In the event the Vendor is unable to furnish any item within a reasonable time after order is placed due to strikes, war or any reason beyond the Supplier's control, the County reserves the right to purchase these items from the source of its choice without causing this contract to be canceled. 4. Vendor will be required to notify the County Engineer's Office in the event of unforeseen delay arising in the delivery of a specified shipment. In the event a shipment will not arrive at the jobsite within two (2) hours of designated time Brazos County shall have the right to refuse acceptance of the order. S. Vendor will be required to deliver to jobsite in Brazos County when and where requested and remain on the job with truck and operator as long as required to completely place load. (A minimum of two hours will be at no demurrage charge.) b. Brazos County reserves the right to test any materials delivered at the site for compliance with specifications. The Vendor will remove immediately from the job site or right of way any materials that are deemed unsatisfactory. 7. Material Safety Data Sheets and Placards must be furnished at the time of delivery as specified by State and Federal Regulations. VOL- l (0 D Pg 9 Bid Continuation Sheet BRAZOS COUNTY, TEXAS 19 SPECIFICATIONS Bid Request No. 2012 -28 Page 5 of 8 Pages I. Unless otherwise specified when order is placed all items in this advertisement shall meet or exceed Texas Department of Transportation Standard Specifications for Construction of Highways, Streets, and Bridges, 2004 Edition, Item 300, Asphalt, Oils and Emulsions. 2. Vendor will be required to maintain proper permits to operate on Brazos County roads and/or property. E. 3. Any variation from these specifications must be indicated on the Bid or on a separate attachment to the bid and labeled as such. INSURANCE REQUIREMENTS 1. The Vendor shall instruct his insurance agent or carrier to furnish to the County a Certificate of Insurance attesting to the issuance of the following parts of this section. Please note that such Certificates of Insurance and any required bonds must be issued and then approved by Brazos County Risk Management. The Certificate of Insurance must be approved by the County before any deliveries can be made. 2. The Vendor shall furnish and keep in full force the following insurance during the term of this Contract; a. Statutory Workmen's Compensation and Employer's Liability Insurance. b. General Liability with limits for bodily injury and for property damages of not less than $1,000,000 CSL with Brazos County named as an additional insured. C. Comprehensive Automotive Liability with single limits of $500,000 for Bodily Injury and Property Damage Liability. d. Cargo Insurance to sufficiently cover materials transported. All of the aforementioned policies and Certificates of Insurance should be issued immediatell after the Vendor receives notification of award and ptior to the notice to proceed 4. The Vendor agrees to hold harmless Brazos County from any and all claims and liability due to the acts of the Vendor's employees and the operation of his equipment. The Vendor also agrees to hold harmless Brazos County from any and all expenses, including attorney fees, incurred by Brazos County in litigation or otherwise resisting such claims or liabilities as a result of the Vendor's employees' activities. Further, the Vendor agrees to protect, indemnify and hold harmless Brazos County from and against all claims, demands and causes of action of every kind and character brought by any employees of the Vendor against Brazos County due to personal injuries and/or death to such employee resulting from any alleged negligent act, by either commission or omission on the part of the Vendor or Brazos County. Vol. [ b ® Pg 91 Bid Continuation Sheet Bid Request No. 2012 -28 BRAZOS COUNTY, TEXAS Page 6 of 8 Pages F. QUOTATION Due to the recent fluctuations in crude oil costs over the past year, the awarded vendors will be allowed to submit a request for an escalation in price only if substantiated by written documentation from the vendor's supplier stating an increase in price (See section D number 4). ASPHALT, OIL AND EMULSION PRODUCTS 10 E PER ITEM ANTITY DESCRIMON GALL --�N _ TOTAL 1. 30,000 Gallons AE -Prime 2. 30,000 Gallons CRS -2 Cationic Emulsion 3. 5,000 Gallons CSSAH 4. 5,000 Gallons Diluted Material 30% CSS -lH & 70% Water 4. 5,000 Gallons PCE $ 3.0498 $91494.00 $ 2.519 $75594.00 $ 2.3998 $11999.00 $ 0.9248 $4624.00 $ NB $ NB 5. Free Time: 2 free h r s 6. Specific charges per hour for demurrage after free time: $ 8 0.0 0 /HR after 2 free h r All Diluted material cannot be returned for credit All prices are based on 5000 gallons minimum delivery. Please call fc G. ADDMONALQUESTIONS smaller quantity prices. Specific location of vendor's PIant: 100 Asphalt Lane, Shepherd, Tx 77371 Contact person and phone number at plant: Craig C. Moore or Clayton Moore Invoice Questions: Freida Otiz Griffin; 800- 334 -0177 Accts Pay�7A- Murraore /Michelle Direction to plant (attach if necessary, please be specific): US 59., Shepherd. a e€ She pherd on . _ T ,x..�_. Number of trucks the company owns located at the facility that will be servicing Brazos County: The size of trucks the company owns located at the facility that will be servicing Brazos County: On a separate page, please describe any agreements that the vendor has in place to insure ability to perform this work. Vol. 160 Pg. 9 a Bid Continuation Sheet Bid Request No. 2012 -28 BRAZOS COUNTY, TEXAS Page 7 of 8 Pages H. REFERENCES Vendors shall provide a list of at least three (3) references, where work comparable in qualty an id scope to that specified has been performed within the past five (5) years, This list should include the names, phone number and email of the companylentity for which the prior work was of bid. performed to contact these references. A negative reference may be grounds for disqualification Company/Entity: r'a y e t t e Cou Contact: Gary Weishuhn, Prct# 2 Commissioner Phone: 9 79 - 249 -3166 Email: garyww @hotmail.com Company/Entity: Waller County road Dept Contact: Greg Road Superintendent Phone: 979 - 836 -7670 Email: Company/Entity : Bell County Road Dept Contact: Ted Feibee, Road Foreman Phone: 2 54 - 933 -5275 Email: Vol. l (0 © p 93 Bid Continuation Sheet BRAZOS COUNTY, TEXAS Bid Request No. 2012 -28 Page 8 of 8 Pages INVITATION TO BID 2012 - 28 ASPHALT, OIL AND EMULSION PRODUCTS CONTRACT BRAZOS COUNTY PURCHASING DEPARTMENT 200 S. Texas Avenue, Suite 352 Bryan, Texas 77803 Bid Request No. 2012 -28 Telephone (979) 361 -4291 L CERTIFICATION OF BID The undersigned affirms that they are duly authorized to execute this corrtract, that this bid has not been prepared in collusion with any other vendor, and that the contents of this bid have not been communicated to any other vendor prior to the official opening of this bid. SIGNED BY: TYPED NAME: TITLE: S a f e s R e p. COMPANYNAME: Cleveland Asphalt Products Inc PHONE: 80 334 -0177 MAILING ADDRESS: p . O . BOx 1449 P.O. Box or Street Shepherd, Te xas 77371 City Ix Zip EMAILADDRESS: ccmcaPco@msn.com VENDOR IDENTIFICATION NUMBER: Z 4 — CORPORATE SEAL IF SUBMITTED BY A CORPORATION END OF BID REQUEST NO. 2012-28 By signing below, Brazos County agrees that this bid, 2012 -28, will be awarded as dictated on the associated bid tabulation t a vendor whose name appears above and both parti to co coma ed herein. es agree to the By: - Brazos Coun Commissioner's Court Date J 1 (; f / D, 5 Attest: Brazos County Clerk VOL / (00 � 3 If 1 N VI"f,-1TION l'O 1; 11) ASPHALT, OIL AND EM(;LSION PROD1 CTS CONT11.071 BRAZOS COUNTY PURCHASING OFFICE Brazos County Administration Building 200 S. Texas Ave., Ste. 332 Bid Request No. 2012 -25 Bryan, Texas 77303 Page I of 8 Pages Telephone (979) 361 -4292 Bids will be received at the Brazos Count)- Adntit,istration Buildin P rchasint t7..h�sr +:n�_ct• 201) S. Texas :1vc.. Ste 352. l3t'.,an. Texas. until QMD t►.nt., Tuesday. Nlarch 2H, 2012. ;it Much Inc bids «ill he publicly opened and read aloud � �. SCOPE OF 13ID ills are solicited Wr lundshing the merchandise. supplies, scrN ice, �in,.l ;'�.tir cctiipment ! t;t this bid request for a period bevynAng M"ch 30, 2012 th.rmgh June 30, 2012 in ,:c,:ord incc With the following Conditions of Ridding. 13. CONDITION OF BIDDING Il following instructions ap to all bil and become it pan of tens and CUtldttiow Uf any hnl MUM to the Brazos county Dell - Chasing . t)flic . unless othcl specilted elscvdh;_rt it tl;i> bid request. All bidder, are required to be inlilrrrterl of We Terms and Conditions cued wd! i,,: held responsible for having done so: Definitions: In order to simplify the language throw how this }olds thu 511,nMa definition, shall apply: a. BRAZOS COUNTY - Same :.is County. b. COi\IMISSIONERS' COl! T - The elected officials of 1-irar.os Texas 1,)iven the authority- to exercise such powers and jwAdWhon of 01 county bu mess as conferred by the State Constitution and l.a \\ S. C. CONTRACT - An ;il`reemcttt between the County and a swirl", in furnish supplies and:or smviccs over a designated 1,chod of time on which repeated purchases are male of ille cc,rnnlru.iit� sl)eci!ied. J. CONTRACTOR - 'I he ,fuI l3idder(s) ol' this bid rLdtic,a. C. COL'N'F1 - L he ;)ot t,ri ;inert ;,! Brazos County. k2xj, and its aolllt ! i /cd represeinat " e. !. SL'1 ; - C'ON 1 IL1( IY)11 A lp contractor Pilled 1, the C oi!tactui or Supplier to Curnish waterials urtk.l see lets spiel lied ill thi" hid r clu a. SUPPLIER - Same as Colo actor. Vol. I (� � Pg. 65 Bid Continuation Sheet B1tAZOS COUNTY, TEXAS Bid Request No, 2012-28 i .if;e 2 of 8 Pates 2. i)pon acceptance and approval K the Commissioners' (.'ottrt this hid cl - lcet� :; noorhirlg contract bettvccn designated I3ra c;s Ctmnly and the succes.;t - ttl I)idd.c,_ fi r the Bids il]ust 110 receil'Coi by [Ile l 1'trrcha in;`' Ol1icC grit >r to the time s specitied. I he mere: Fret that the bid N as dishatclicd N% ill flol he collsidClo:d : bidder must hti�e the bid actually• teli\Cred. `l. 'I'lle County resNNys the right to accept or reject in pare or in �i ho1C. am Mils submitted, and to waive any or Iur the best "Merest of the Ccnuiiv I Brazos County shall not be responsible Ir any verbal Cornmunicatio?n bct"een any employee of the County and any potential bidder. Only \%riiten specifications and written price cltt()tations will be considered. G. Brazos County resLrves the riLht to reject any htd that. Clues rr�,t f�till� resl?tmtl tdr each speciJAW i(ell]. 7. Bidder must include tallpW)vr Idenilttc ak)n Number o for the bid to be valid. 8. Should there be a change in ownership or management, the contract shall he canceled unless a nlutu, agreement is reached will] the new owner or mumTer to continue the contract with its present provisions and pricm phis contract is nontransferable by either party. 9 , "le County may cancel This contract at any tinge fo ally reason, provided a thil•tv - day written notice is given. 10. The bid alvard shall be hosed on, but not necessarily limited tog. the li�llo�tim� factors: a. LhAt price b. Total price C. Special heeds and requirements of Brazos Count\ d. "As of testinyf sample, (if requested ) C. Deli\cryiProject ('onipletion f. References � Broms County's experience �\ith proclucis bid h. Vendor's past performance record wittt 13raz.os ('guilty 11. Althott11h the cost Of prr,clttcts to he prof ided i's an essential lltu't of the Rid, 11 Brazos County is not obliglatcd tO award a contract on the stile basis of d:s?,tit. but till award 10 vendor con;idlerec1 to he ihC bCSt Value to tile. C'ounh . 12. If sample testing is requested, 13raius l'titintl p ":ill perform test tlirtlu_�h a third .uty. Vendor will he required to ale >�,� 1hr third potrty access to I'acilitics in order to acgLdre simples for testify, l'al Iuc to submit requemed testing rrul) disqualify bid. VO 1 0 p g(� Bid Continuation Sheet Bid Request No. 2012 -28 BRAZOS COUNTY, TEXAS Page 3 of 8 Pages 14. Vendor will be required to submit references on this form. Failure to submit references may result in disqualification of bid. 15. Acceptance of merchandise, work, and /or equipment provided shall be made by the County at the sole discretion of the Commissioners Court when all terms and conditions of the contract and specifications have been met to its satisfaction, including the submission to the County of any and all documentation as may be required. 16• Title and Risk of Loss of the goods shall not pass to Brazos County until the County actually accepts and takes possession of the goods at the point or points of delivery. 17. This agreement shall be governed by the Uniform Commercial Code as adopted in the State of Texas as effective and in force on the date of this agreement. 18. Bids must be submitted on units of quantity specified. In the event of errors in extended prices the unit price shall govern. Any suggested change in quantity, on the part of the bidder to secure better price or delivery is welcomed and inay be given consideration provided that the bidder also bids on the quantity specified. 19. Bids must specify the number of consecutive calendar days required to deliver the commodities under normal conditions. Failure to specify delivery time will be considered reason enough to cause the bid to be disregarded, Delivdrfy�- time quoted will be given consideration in awarding orders. if delivery is not made within a reasonable time of the specified delivery in the bid, the entire order or contract may be canceled and the bidder barred from quoting in future bids. 20. Bids cannot be altered after receiving time. No bid may be withdrawn after opening time without acceptable reason and with the approval of the Purchasing Agent. 21. Bids must be submitted on this form and returned in a sealed envelope clearly marked with the Vendor Name and Bid Number to ensure proper recognition upon its arrival. Bids will not be considered if submitted by telephone, fax or any other means of rapid dispatch, nor will a bid be considered if submitted to any other person or department other than specifically instructed. 22. Bids must show full firm name, mailing address and telephone number and be manually signed by an authorized sales or quotation representative of the bidder. Firm name and authorized signature shall appear in each space provided. 23. In the event of a needed change in the specifications sent to the bidder, it is understood that all the foregoing terms shall apply to the addendum or addenda. 24. It is the County's policy not to furnish bid results over the phone. Bid results and tabulation sheets will be posted on the Brazos County website Vol. 1 pg. 97 Bid Continuation Sheet BRAZOS COUNTY, TEXAS Bid Request No. 2012 -28 Page 4 of 8 Pages (www.eo.brazos.tx.us, County Departs, Purchasing, Bid Tabulations) upon bid award by Commissioner's Court. 25. Brazos County reserves the right to extend this contract for three (3) additional three (3) month periods upon mutual agreement of Brazos County and the successful Vendor. Renewals shall be subject to all terms, conditions, pricing, requirements and specifications as listed herein, unless noted and agreed to by both parties. 26. The successful offeror agrees to extend prices and terms to all entities who have entered or will enter into joint purchasing inter -local cooperation agreement(s) with Brazos County. C. SPECIAL PROVISIONS All deliveries are to be made F.O.B. Brazos County Road and Bridge Department, during regular working days, Monday through Thursday, and between the hours of 7:30 a.m. and 5:30 p.m., unless otherwise requested by the County and loaded into County trucks and storage tanks with pump and hose by the Supplier; or loaded and hauled and delivered anywhere in the County by the Supplier during the mentioned working days and hours. 2. The County does not guarantee to purchase any minimum quantities 3. In the event the Vendor is unable to furnish any item within a reasonable time after order is placed due to strikes, war or any reason beyond the Supplier's control, the County reserves the right to purchase these items from the source of its choice without causing this contract to be canceled. 4. Vendor will be required to notify the County Engineer's Office in the event of unforeseen delay arising in the delivery of a specified shipment. In the event a shipment will not arrive at the jobsite within two (2) hours of designated time Brazos County shall have the right to refuse acceptance of the order. 5. Vendor will be required to deliver to jobsite in Brazos County when and where requested and remain on the job with truck and operator as long as required to completely place load. (A minimum of two hours will be at no demurrage charge.) 6. Brazos County reserves the right to test any materials delivered at the site for compliance with specifications. The Vendor will remove immediately from. the job site or right of way any materials that are deemed unsatisfactory. 7. Material Safety Data Sheets and Placards must be furnished at the time of delivery as specified by State and Federal Regulations. Vol. I Pg. FK Bid Continuation Sheet BRAZOS COUNTY, TEXAS Q SPECIFICATIONS Bid Request No. 2012 -28 Page 5 of 8 Pages I . Unless otherwise specified when order is placed all items in this advertisement shall meet or exceed Texas Department of Transportation Standard Specifications for Construction of Highways, Streets, and Bridges, 2004 Edition, Item 300, Asphalt, Oils and Emulsions. 2. Vendor will be required to maintain proper permits to operate on Brazos County roads and/or property. E. 3. Any variation from these specifications must be indicated on the Bid or on a separate attachment to the bid and labeled as such. INSURANCE REQUIREMENTS I • The Vendor shall instruct his insurance agent or carrier to furnish to the County a Certificate of Insurance attesting to the issuance of the following parts of this section. Please note that such Certificates of Insurance and an required bonds must be issued and then approved by Brazos County Risk Management. The Certificate of Insurance must be approved by the County before any deliveries can be made. 2. The Vendor shall furnish and keep in full force the following insurance during the term of this Contract: a. Statutory Workmen's Compensation and EJmployer`s Liability Insurance. b. General Liability with limits for bodily injury and for property damages of not less than $1,000,000 CSL with Brazos County named as an additional insured. C. Comprehensive Automotive Liability with single limits of $500,000 for Bodily Injury and Property Damage Liability. d. Cargo Insurance to sufficiently cover materials transported. 3. All of the aforementioned Policies and Certificates of Insurance should be issued immediately after the Vendor receives notification of award and Prior to the notice to proceed 4• The Vendor agrees to hold harmless Brazos County from any and all claims and liability due to the acts of the Vendor's employees and the operation of his equipment. The Vendor also agrees to hold harmless Brazos County from any and all expenses, including attorney fees, incurred by Brazos County in litigation or otherwise resisting such claims or liabilities as a result of the Vendor's employees' activities. Further, the Vendor agrees to protect, indemnify and hold harmless Brazos County from and against all claims, demands and causes of action of every kind and character brought by any employees of the Vendor against Brazos County due to personal injuries and /or death to such employee resulting from any alleged negligent act, by either commission or omission on the part of the Vendor or Brazos County. Vol eq . 100 Pg. Bid Continuation Sheet Bid Request No. 2012 -28 BRAZOS COUNTY, TEXAS Page 6 of 8 Pages F. QUOTATION Due to the recent fluctuations in crude oil costs over the past year, the awarded vendors will be allowed to submit a request for an escalation in price only if substantiated by written documentation from the vendor's supplier stating an increase in price (See section D number 4). ASPHALT, OIL AND EMULSION PRODUCTS PRICE PER ITEM QUANTITY DESCRIPTION GALLON 1. 30,000 Gallons AE -Prime $ 3, �; 2. 30,000 Gallons 3. 5,000 Gallons 4. 5,000 Gallons CRS -2 Cationic Emulsion CSS -1171 30% CSS -1H & 70% Water 4. 5,000 Gallons PCE 5. Free Time: 6 G Specific charges per hour for demurrage after free time ADDITIONAL QUESTIONS $_ -�� TOTAL $ & 2 ., ( - $ I j - 0 <i (_2—rs $ 5; 5 o v ( ,2 - 1,,,, $ �- i� u /HR Specific location ofvendor's Plant: S3%U' � "` �°� Hl 7' 7 y - 4S Contact person and phone number at plant: U -�I=� tt�c�! >se �fd� Cy j' ,_ 7 74 Direction to plant (attach if necessary, please be specific): �•W „� �,;�,,._ , f�c. 'T 11 �� ; t 1 �- r ► 2,1� i e� e, G*� Z.% �-i 7 4_ e /:.�i- s 2 w. f..�c Number of trucks the company owns located at the facility that will be servicing Brazos County: .i The size of trucks the company owns located at the facility that will be servicing Brazos County: On a separate page, please describe any agreements that the vendor has in place to insure ability to perform this work. 115 P� (, r�Z►•� ; �, �,- �,c -{-t;; .,a w. f ,, .3 i 1�,.. -.qtr > �?. VOL j � 0 Pg 1 0 Bid Continuation Sheet Bid Request No. 2012 -28 BRAZOS COUNTY, TEXAS Page 7 of 8 Pages H. REFERENCES Vendors shall provide a list of at least three (3) references, where work comparable in quality and scope to that specified has been performed within the past five (5) years. This list should include the names, phone number and email of the company /entity for which the prior work was performed to contact these references. A negative reference may be grounds for disqualification of bid. Company /Entity: Contact: Phone: Email: Company /Entity: ��,�,�_,�� Contact: I L r ❑-� �� — Phone: ;LS - Vf7 -:3 _- Email: 1, yGrI Company /Entity:, Contact: Phone: 4 S; - y4 8 9 73 3 Email: ,� �-� d l` fJ'x c+ Vol. I('00 Pg. q Bid Continuation Sheet BRAZOS COUNTY, TEXAS Bid Request No. 2012 -28 Page 8 of 8 Pages INVITATION TO BID 2012 -28 ASPHALT, OIL AND EMULSION PRODUCTS CONTRACT BRAZOS COUNTY PURCHASING DEPARTMENT 200 S. Texas Avenue, Suite 352 Bryan, Texas 77803 Bid Request No. 2012 -28 Telephone (979) 361 -4291 CERTIFICATION OF BID The undersigned affirms that they are duly authorized to execute this contract, that this bid has not been prepared in collusion with any other vendor, and that the contents of this bid have not been communicated to any other vendor prior to the official opening of this bid. SIGNED BY-- TYPED NAME: C larke -- TITLE COMPANY NAME: I PHONE: MAILING ADDRESS: P- 0' 1 jcs A � P.O. Box or Street — , -- City TX Zip EMAIL ADDRESS: _ VENDOR IDENTIFICATION NUMBER: ^— CORPORATE SEAL IF SUBMITTED 13Y A CORPORATION END OF BID REQUEST NO. 2012 -28 By signing below, Brazos County agrees that this bid, 2012 -28, will be awarded as dictated on the associated bid tabulation sheet, to the vendor whose name appears above and both parties agree to the ter ,dition eontamed herein. By. – �--- -- _� r Brazos � County ssn Commissioner's Cour Qf Date - ! l l O'� Attest: e Brazos County Clerk��LQ j�t°� Vol. I � 0 P �� BID TABULATION 2012.26 Re -Ad FENCING SUPPLIES - ANNUAL CONTRACT March 27, 2012 - March 26, 2013 PRODUCT CONROE WOOD I TAMCO FENCE SERVICE PRODUCERS COOP MCCOrS CORP is BARBEO WIRE • 100 mik Unit Price: Stocks: Feet Per Roll: No Bid $81.90 673.97 . E 60430 23625 $0430 1,3217 1320 1320 2.0 BARKESS WIRE -100 roes UnitPrke Soet s: Feet Per Roll: No Bid $71.68 1 $52.35 $57.99 60436 2!635 60436 1,320 1320 1320 3A METAL TEE POSTS 3.1 r Ta Posb -1,000 etch Unit Prize Wo Bid Stock s: �• $4 72 64.16 Sol 2!650 app 32 644 Tee Pasts • 500 eeeb Unit Price: No Bid $6.64 $5.09 $4.8! Stock t: 6080603 23055 80606 40 DENP06TS 4.t 14 x 6 -wr Ali=.1,Ose each Unit Price: Stocks: 64.81 ST.63 64 75 56.50 6D1t16 23770 40106 42 Irz -A000A - 1,600 each UnitRke: 518.70 523.05 615.09 man Stocks: 8000317 23795 80112 4.3 11'x r ,40 CCA • 1,001) each UnRPrice: Sind s: $22.88 $31.25 $22.40 526AD Boom 237!53 60113 QO CEDAR POSTS 5.1 'rxma •50oeach PneelYaro Sock 6: No Bid No Bid No Bid " 80150 52 S 112'- 1,001)eech PricetYerd Stock 8: No Did No Bid No Bid PAD 80162 s,2 rxr- Im etch Unit Price: ms No Bid No Bid No Bid $19A0 Bois? 5.4 lrxr. 1000 each Unit Rite: Stock s: No Bid No Did No Bid $25.00 60164 6.8 Conerste- 3500PSI.2X#beps Unit Rice: No Bid $4.35 $3.02 $3.41 7.5 Gets - 7.1 IGsk. I W 16 pa. L 1r UrA Prim No Bid 688.58 SSL77 fil.9! b 17 Unit Prim No Old $99.62 MOT 69799 C. U' UritPrice No Bid S7 15.2o $105.09 t12L99 CL 16' Unit Price No Bid $127.98 $117.18 $13591) 72 JGWY, 1718 go. L it Unit Price b. 12' Unit Price e 14' Unit Price d. 16' Unit Price No Bid $183.60 $116.32 No Bid No Bid No Bid No Bid No Bid $183.04 $132.06 No Bid $204.80 $144.00 No Bid $228.58 $16! 00 8.8 Ica Peneb 1rx Sr, 4 go, 6x9 Rolm -30 each No Bid $25.60 $21.06 819.99 COM ENDATION: Producer's Coop: Sections 2, 4.1, 4.3, 6, 7 t 1 r MCCOy's Corp: Sections 1, 3, 4.2, 5, 8 meNssto Ron this day of 2012 by Ing the position of Vol. I w Pg. q3 INVITATION TO BID — RE- ADVERTISEMENT FENCING SUPPLIES - ANNUAL CONTRACT BRAZOS COUNTY PURCHASING DEPT 200 South Texas Ave., Ste. 352 Bid Request No. 2012 -26 Bryan, Texas 77803 Page 1 of 10 Pages Telephone (979) 361 -4294 Bids will be received at the Brazos County Administration Building, Purchasing Department, 200 South Texas Ave., Ste. 352, Bryan, Texas, until 2:00 p.m., Tuesday, March 20, 2012 at which time bids will be publicly opened and read aloud. A. SCOPE OF BID Bids are solicited for furnishing the merchandise, supplies, service, and/or equipment set forth in this bid request for a period beginning March 27. 2012 through March 26. 2013 in accordance with the following Conditions of Bidding. B. CONDITIONS OF BIDDING The following instructions apply to all bids and become a part of terms and conditions of any bid submitted to Brazos County Purchasing Office, unless otherwise specified elsewhere in this bid request. All bidders are required to be informed of these Terms and Conditions and will be held responsible for having done so: 1. Definitions: In order to simplify the language throughout this bid, the following definitions shall apply: a. BRAZOS COUNTY - Same as County. b. COMMISSIONERS' COURT - The elected officials of Brazos County, Texas given the authority to exercise such powers and jurisdiction of all county business as conferred by the State Constitution and Laws. C. CONTRACT - An agreement between the County and a Supplier to furnish supplies and/or services over a designated period of time during which repeated purchases are made of the commodity specified. d. CONTRACTOR - The successful Bidder(s) of this bid request. e. COUNTY - The government of Brazos County, Texas and its authorized representative. f. SUB- CONTRACTOR - Any contractor hired by the Contractor or Supplier to furnish materials and services specified in this bid request. g. SUPPLIER - Same as Contractor. 2. Upon acceptance and approval by the Commissioners' Court, this bid effects a working contract between Brazos County and the successful bidder for the period designated. Bids must be received by the Purchasing Office prior to the time and date specified. The mere fact that the bid was dispatched will not be considered; the bidder must have the bid actually delivered. 4. The County reserves the right to accept or reject in part or in whole, any bids submitted, and to waive any technicalities for the best interest of the County. Vol. I b o p 94 Bid Continuation Sheet BRAZOS COUNTY, TEXAS Bid Request No. 2412.26 Page 2 of 10 Pages Brazos County shall not be responsible for any verbal communication between any employee of the County and any potential bidder. Only written specifications and written price quotations will be considered. 6. Brazos County reserves the right to reject any bid that does not fully respond to each specified item. 7. Bidder must include Em to er Identification Number or Social Securi Number for the bid to be valid. 8. Should there be a change in ownership or management; the contract shall be canceled unless a mutual agreement is reached with the new owner or manager to continue the contract with its present provisions and prices. This contract is nontransferable by either party. 9. The County may cancel this contract at any time for any reason, provided a thirty-day written notice is given. 10. The bid award shall be based on, but not necessarily limited to, the following factors: a. Cost b. Special needs and requirements of Brazos County C. Results of testing samples (if requested) d. Delivery e. References f. Brazos County's experience with products bid g. Vendor's past performance record with Brazos County 11 Although the cost of products to be provided is an essential part of the Bid, Brazos County is not obligated to award a contract on the sole basis of cost but will award to vendor considered to be the best value to Brazos County, 12. Acceptance of merchandise, work, and /or equipment provided shall be made by the County at the sole discretion of the Commissioners Court when all terms and conditions of the contract and specifications have been met to its satisfaction, including the submission to the County of any and all documentation as may be required. 13. Title and Risk of Loss of the goods shall not pass to Brazos County until the County actually accepts and takes possession of the goods at the point or points of delivery. 14. This agreement shall be governed by the Uniform Commercial Code as adopted in the State of Texas as effective and in force on the date of this agreement. 15. Bids must be submitted on units of quantity specified. In the event of errors in extended prices the unit price shall govern. Any suggested change in quantity on the part of the bidder to secure better price or delivery is welcomed and may be given consideration provided that the bidder also bids on the quantity specified. 16. Bids must specify the number of consecutive calendar days required to deliver the commodities under normal conditions. Failure to specify delivery time will be , considered reason enough to cause the bid to be disregarded. Delivery time quoted will �i• be given consideration in awarding orders. If delivery is not made within a reasonable u i� time of the specified delivery in the bid, the entire order or contract may be canceled and the bidder barred from quoting in future bids. 0Z . Vol. 160 P X15 Vid Continuation Sheet Bid Request No. 2012.26 BRAZOS COUNTY, TEXAS Page 3 of 10 Pages 17. Bids cannot be altered after receiving time. No bid may be withdrawn after opening time without acceptable reason and with the approval of the Purchasing Agent. 18. Bids must be submitted on this form and returned in a sealed envelope clearly marked with Vendor Name and Bid Number to ensure proper recognition upon its arrival. Bids will not be considered if submitted by telephone, fax or any other means of rapid dispatch, nor will a bid be considered if submitted to any other person or department other than specifically instructed. 19. If the recipient of bid notification is unable to bid, this form should be returned to the Purchasing Department before opening time and a reason given for not bidding if the bidder desires to bid on future purchases of the County. 20. Bids must show full firm name. mailing address and telephone number and be Manually signed by an authorized sales or quotation representative of the bidder Firm name and authorized signature shall appear in each space provided 21. In the event of a needed change in the specifications sent to the bidder, it is understood that all the foregoing terms shall apply to the addendum or addenda. 22. It is our policy not to furnish bid results over the phone. Bid results and tabulation sheets will be posted on the Brazos County web site (www.co.brazos.tx.us Departments, Purchasing, Current Bid Tabulations) upon bid award by Commissioner's Court. 23. Brazos County reserves the right to extend this contract annually for a maximum of three (3) additional one (1) year periods with no changes in the terms or conditions of this contract, if agreed upon by both parties. 24. The successful offeror agrees to extend prices and terns to all entities that have entered or will enter into joint purchasing inter -local cooperation agreement(s) with Brazos County. 25. If sample testing is requested, Brazos County will perform test through a third party. Vendor will be required to allow the third party access to the facilities in order to acquire samples for testing. Failure to submit requested testing may disqualify bid. 26. Three (3) references are to be provided by bidder. Failure to submit references may result in disqualification of bid. C. SPECIAL PROVISIONS 1. All deliveries are to be made F.O.B. Brazos County Road and Bridge Department, during regular working days, and between the hours of 7:30 A. M. and 5:00 P. M., Monday through Thursday. Vendor should keep the items awarded in local stock for delivery within twenty -four (24) hours notice. The County will not be responsible for buying any excessive stock upon termination of this contract. 2. Brazos County reserves the right to award the contract to several vendors. The successful bidders will have the exclusive right and duty to provide the products listed herein to the County. The County does not guarantee to purchase any minimum quantities. 3. In the event Supplier is unable to furnish any item, within a reasonable time after order is placed, due to strikes, war or any reason beyond Supplier's control, the Vol. l � Z, Pg. Eli Bid Continuation Sheet BRAZOS COUNTY, TEXAS Bid Request No. 2012.26 Page 4 of 10 Pages County reserves the right to purchase these items from the source of its choice without causing cancellation of this contract. F11 4. Supplier will be required to notify the County Engineer's Office of unforeseen delays in the delivery of specified shipments. If the supplier fails to deliver by the specified delivery date or is unable to give acceptable reasons for the delay, Brazos County reserves the right to cancel the portion of the order(s) that supplier has failed to deliver and purchase it elsewhere, charging the difference in price to the supplier awarded the contract. 6. The County shall consider continuing non - performance by vendor with regards to both the terms and the specifications of this bid as a basis for termination of the contract. The County shall not pay for work, equipment, supplies or services which are unsatisfactory. The Supplier will be given a reasonable opportunity to correct deficiencies prior to termination of the contract. 7. Material Safety Data Sheets and Placards must be furnished at the time of delivery as specified by State and Federal Regulations. 8. Supplier must maintain ample stock of supplies for unforeseen or emergency situations as deemed necessary by Brazos County Road & Bridge Department. INSURANCE REQUIREMENTS I . The Bidder shall instruct his insurance agent or carrier to furnish to the County a Certificate of Insurance attesting to the issuance of the following parts of this section. Please note that such Certificates of Insurance and any required bonds must be issued and then approved by Brazos County Risk Management. The Certificate of Insurance must be approved by Risk Management before any deliveries can be made. 2. The Bidder shall furnish and keep in full force the following insurance during the term of this Contract: a. Statutory Workmen's Compensation and Employer's Liability Insurance with waiver of subrogation. b. General Liability with limits for bodily injury and for property damages of not less than $1,000,000 CSL with Brazos County named as an additional insured. C. Comprehensive Automotive Liability with single limits of $500,000 for Bodily Injury and Property Damage Liability. d. Cargo Insurance to sufficiently cover materials transported. 3. All of the aforementioned policies and Certificates of Insurance should be issued immediately after the Bidder receives notification of award. 4. The Vendor agrees to hold harmless Brazos County from any and all claims and liability due to the acts of the Vendor's employees and the operation of his equipment. The Vendor also agrees to hold harmless Brazos County from any VoL Pg. Bid Continuation Sheet BRAZOS COUNTY, TEXAS Bid Request No. 2012.26 Page 5 of 10 Pages and all expenses, including attorney fees, incurred by Brazos County in litigation or otherwise resisting such claims or liabilities as a result of the Vendor's employees' activities. Further, the Vendor agrees to protect, indemnify and hold harmless Brazos County from and against all claims, demands and causes of action of every kind and character brought by any employees of the Vendor. E. SPECIFICATIONS 1.0 Barbed Wire 1.1 12-1/2 gauge 4" barb spacing 1.2 Galvanized steel,78 pound 1.3 2 strand standard 1.4 2 point domestic 1.5 14 gauge barbs, painted red 1.6 Twisted 1.7 1320 feet per roll 2.0 Barb -less Wire 2.1 12 -1/2 gauge 2.2 Galvanized steel 2.3 2 strand standard 2.4 Twisted cable 2.5 1320 feet per roll 3.0 Metal Tee Posts 3.1 6' long 3.2 6 %' long 3.3 Domestic 3.4 Painted finish 3.5 Certified 1.33 pounds per foot with clips 4.0 Wooden Posts 4.1 4" X 6 -1 /2' - .40 CCA 4.2 7 "X8'- .40CCA 4.3 8" X8'- .40CCA 5.0 Cedar Posts - Mountain Grown Cedar 5.1 4" X 6-1/2' Yard 4" X 6 -1/2' Wire 5.2 5" X 6 -1/2' Yard 5" X 6 -1/2' Wire 5.3 7" X 8' 5.4 8" X 8' 6.0 Concrete - 3500 PSI, 80# Bag, 6 -8 Hour Drying Time 7.0 Gates - Galvanized (not painted), 6 Rung with Bolt Hook Hinge 7.1 15/8" 18 Ga. Galvanized a VOL- 1 b Pg . qg Hid Continuation Sheet BRAZOS COUNTY, TEXAS a. 10' Unit b. 12' Unit c_ 14' Unit d. 16' Unit 7.2 1 7/8" 16 Ga. Galvanized a. 10' Unit b. 12' Unit C. 14' Unit d. 16' Unit 8.0 Cattle Panels 8.1 Galvenized with zinc coating 8.2 16 feet long x 52 inches high 8.3 4 guage composition 8.4 6 inch by 6 inch spacing of holes F. QUOTATION Bid Request No, 2012.26 Page 6 of 10 Pages The following quantities are estimates of our anticipated purchases and will be used ONLY for tabulation purposes. The specified estimates are not guaranteed minimums. Fill in the blanks with unit prices and extensions. Any proposals received indicating an escalator clause shall be considered non - responsive. All prices are to remain firm for the period of the contract. In the event that quantities and types may be required that are not listed herein their prices are to be comparable to the prices listed below. 1.0 Barbed Wire Quantity: 100 rolls Unit Price: $ - 73.91 Stock Number: 23 iC 2 S Feet Per Roll: 13Z 0 2.0 Barbless Wire Quantity: 100 rolls Unit Price: $ 5 Z , 35 Stock Number: Zito `3S Feet Per Roll: 3 L 0 3.0 Metal Tee Posts 3.1 6' Tee Posts Quantity: 1,000 Unit Price: $ . 7 2 Stock Number: L39 3.2 6 ' /Z' Tee Posts Quantity: 500 Unit Price: $ Stock Number: _� Vol. I to ® Pg. - 1 9 Bid Continuation Sheet BRAZOS COUNTY, TEXAS 4.0 Wooden Posts 4.1 4" x 6 -1/2' Wooden Posts -.40 CCA Quantity: 1,000 Unit Price: $ Stock Number: . 2-3170 4.2 7 "X8'- .40CCA Quantity: 1,000 Unit Price: $ 5 , 9 ( 2 Stock Number: 4.3 8 "X8'- .40CCA Quantity: 1,000 Unit Price: $ ;?-2-, 4 0 Stock Number 7.3 7 955 5.0 Cedar Posts 5.1 4" x 6 -1/2' Cedar Posts Quantity: 500 Unit Price: Yard Stock Number: Wire & Stock #: 5.2 5" X 6 -1/2' Quantity: 1,000 Unit Price: Yard I Stock Number: Wire & Stock #: 5.4 7 X 8' Quantity: 1,0 Unit Price: $ Stock N er: 5.5 " X8' Qu tity: 1,000 �tock Price: $ Number: Bid Request No. 2012 -26 Page 7 of 10 Pages M, SA " 6.0 Concrete — 3500 PSI, 804 Bag, 6 -8 Hour Drying Time Quantity: 2,000 bags Unit Price: $ 1 j , 02- 7.0 Gates — Galvanized (not painted), 6 Rung with Bolt Hook Hinge Vol. P g . t Bid Continuation Sheet BRAZOS COUNTY, TEXAS 7.1 15/8" 18 ga. Galvanized Bid Request No. 2012 -26 Page B of 10 Pages a. 10' Unit Price: Quantity: 6 b. 12' Unit Price: $ 92 , D 7 Quantity: 2 c. 14' Unit Price: $ /0 5 109 Quantity: 2 d. 16' Unit Price: $ 117, 1 3 Quantity: 10 7.2 , ' 14 l ` a. 10' Unit Price $ Quantity: 2 b. 12' Unit Price: Quantity: 2 c. 14' Unit Price: $ Quantity: 2 d. 16' Unit Price $ 1 , 59,00 Quantity: 2 8.0 Cattle Panels- Galvanized, 16'x 52 ", 4 ga., 6 "x6" holes Unit Price $ 'Z (, 0 (a Quantity: 30 G. REFERENCES Vendors shall provide a list of at least three (3) references, where work comparable in quality and scope to that specified has been performed within the past five (5) years. This list should include VOL I b o p . l ® I Bid Continuation Sheet BRAZOS COUNTY, TEXAS Bid Request No. 2012 -26 Page 9 of 10 Pages the names, phone number and email of the company /entity for which the prior work was performed to contact these references. A negative reference may be grounds for disqualification of bid. Company /Entity: /?ans.�.� /i01'4e to Contact: Phone: 13(0 - 5 S 1 24 l Email: _ f�.n�ao rn9� [— u,>Lin c. CQ.k 7 - -__` Company/Entity: lehvr p 61v / J Contact: �, . „ t * a 1 c•..e Phone: Email: Company /Entity: Contact: _/n�� "I Phone: - g ;z 4 - 3 2 1 4 - -55 4 4 Email: INVITATION TO BID 2012 -26 FENCING SUPPLIES - CONTRACT BRAZOS COUNTY PURCHASING DEPARTMENT 200 S. Texas Avenue, Suite 352 Bryan, Texas 77803 Bid Request No. 2012 -26 Vol. ( P I © A Uld Continuation Sheet BRAZOS COUNTY, TEXAS Telephone (979) 361 -4294 H. CERTIFICATION OF BID Bid Request No. 2012.26 Page 10 of 10 Pages The undersigned affirms that they are duly authorized to execute this contract, that this bid has not been prepared in collusio y o er vendor, and that the contents of this bid have not been communicat to a the official opening of this bid. SIGNED BY: TYPED NAME: [. /Z /: s s� ,. TITLE; COMPANY NAME: PHONE: - -( 00 MAILING ADDRESS: PO Rox 111 P.O. Box or Street =,J l /C TX Zip EMAILADDRESS: /I ;u r 4c'r, -� Z -r I, ,, - v -I VENDOR IDENTIFICATION NUMBER: - 1 0 CORPORATE SEAL IF SUBMITTED BY A CORPORATION END OF BID REQUEST NO, 2012 -26 *** ww *w *ww * *w * *wwww *wwwwwwww *w * *w *w *www *www * * * *ww * * *w ** *www *w *www * * *w * *w * *ww *ww * * * ** By signing below, Brazos County agrees that this bid, 2012 -26, will be awarded as dictated on the associated bid tabulation sheet, to the vendor whose name appears above and both parties agree to the By: Brazos County Commissioner's Coun Date 3 09) t a Attest: Brazos County Clerk Vol. i UJ o Pg. I D3 rAd-4's 6V9 INVITATION TO BID — RE- ADVERTISEMENT FENCING SUPPLIES - ANNUAL CONTRACT BRAZOS COUNTY PURCHASING DEPT 200 South Texas Ave., Ste. 352 Bid Request No. 2012 -26 Bryan, Texas 77803 Page 1 of 10 Pages Telephone (979) 3611 -4294 Bids will be received at the Brazos County Administration Building, Purchasing Department, 200 South Texas Ave., Ste. 352, Bryan, Texas, until 2:00 p.m., Tuesday, March 20, 2012, at which time bids will be publicly opened and read aloud. A. SCOPE OF BID Bids are solicited for furnishing the merchandise, supplies, service, and/or equipment set forth in this bid request for a period beginning March 27, 2012 through March 26, 2013 in accordance with the following Conditions of Bidding. B. CONDITIONS OF BIDDING The following instructions apply to all bids and become a part of terms and conditions of any bid submitted to Brazos County Purchasing Office, unless otherwise specified elsewhere in this bid request. All bidders are required to be informed of these Terms and Conditions and will be held responsible for having done so: 1. Definitions: In order to simplify the language throughout this bid, the following definitions shall apply: a. BRAZOS COUNTY - Same as County. b. COMMISSIONERS' COURT - The elected officials of Brazos County, Texas given the authority to exercise such powers and jurisdiction of all county business as conferred by the State Constitution and Laws. C. CONTRACT - An agreement between the County and a Supplier to furnish supplies and/or services over a designated period of time during which repeated purchases are made of the commodity specified. d. CONTRACTOR - The successful Bidder(s) of this bid request. e. COUNTY - The government of Brazos County, Texas and its authorized representative. f. SUB- CONTRACTOR - Any contractor hired by the Contractor or Supplier to furnish materials and services specified in this bid request. g. SUPPLIER - Same as Contractor. 2. Upon acceptance and approval by the Commissioners' Court, this bid effects a working contract between Brazos County and the successful bidder for the period designated. 3. Bids must be received by the Purchasing Office prior to the time and date specified. The mere fact that the bid was dispatched will not be considered; the bidder must have the bid actually delivered. 4. The County reserves the right to accept or reject in part or in whole, any bids submitted, and to waive any technicalities for the best interest of the County. VOL— I b o P o4 4 Bid Continuation Sheet Bid Request No. 2012 -26 BRAZOS COUNTY, TEXAS Page 2 of 10 Pages 5. Brazos County shall not be responsible for any verbal communication between any employee of the County and any potential bidder. Only written specifications and written price quotations will be considered. 6. Brazos County reserves the right to reject any bid that does not fully respond to each specified item. Bidder must include Emdlyer Identification Number or Social Securi1y Number for the bid to be valid. Should there be a change in ownership or management; the contract shall be canceled unless a mutual agreement is reached with the new owner or manager to continue the contract with its present provisions and prices. This contract is nontransferable by either party. 9. The County may cancel this contract at any time for any reason, provided a thirty-day written notice is given. 10. The bid awar a. b. c. d. e. f. g• d shall be based on, but not necessarily limited to, the following factors: Cost Special needs and requirements of Brazos County Results of testing samples (if requested) Delivery References Brazos County's experience with products bid Vendor's past performance record with Brazos County 11 Although the cost of products to be provided is an essential part of the Bid, Brazos County is not obligated to award a contract on the sole basis of cost but will award to vendor considered to be the best value to Brazos County. 12. Acceptance of merchandise, work, and/or equipment provided shall be made by the County at the sole discretion of the Commissioners Court when all terms and conditions of the contract and specifications have been met to its satisfaction, including the submission to the County of any and all documentation as may be required. 13. Title and Risk of Loss of the goods shall not pass to Brazos County until the County actually accepts and takes possession of the goods at the point or points of delivery. 14. This agreement shall be governed by the Uniform Commercial Code as adopted in the State of Texas as effective and in force on the date of this agreement. 15. Bids must be submitted on units of quantity specified. In the event of errors in extended prices the unit price shall govern. Any suggested change in quantity on the part of the bidder to secure better price or delivery is welcomed and may be given consideration provided that the bidder also bids on the quantity specified. 16. Bids must specify the number of consecutive calendar days required to deliver the commodities under normal conditions. Failure to specify delivery time will be considered reason enough to cause the bid to be disregarded. Delivery time quoted will be given consideration in awarding orders. If delivery is not made within a reasonable time of the specified delivery in the bid, the entire order or contract may be canceled and the bidder barred from quoting in future bids. Vol. I 6 6 Pg. 105 Bid Continuation Sheet Bid Request No. 2012 -26 BRAZOS COUNTY, TEXAS Page 3 of 10 Pages 17. Bids cannot be altered after receiving time. No bid may be withdrawn after opening time without acceptable reason and with the approval of the Purchasing Agent. 18. Bids must be submitted on this form and returned in a sealed envelope clearly marked with Vendor Name and Bid Number to ensure proper recognition upon its arrival. Bids will not be considered if submitted by telephone, fax or any other means of rapid dispatch, nor will a bid be considered if submitted to any other person or department other than specifically instructed. 19. If the recipient of bid notification is unable to bid, this form should be returned to the Purchasing Department before opening time and a reason given for not bidding if the bidder desires to bid on future purchases of the County. 20. Bids must show full firm name, mailine address and telephone number and be manually signed by an authorized sales or quotation representative of the bidder. Firm name and authorized signature shall appear in each space provided. 21. In the event of a needed change in the specifications sent to the bidder, it is understood that all the foregoing terms shall apply to the addendum or addenda. 22. It is our policy not to furnish bid results over the phone. Bid results and tabulation sheets will be posted on the Brazos County web site (www.co.brazos.tx.us Departments, Purchasing, Current Bid Tabulations) upon bid award by Commissioner's Court. 23. Brazos County reserves the right to extend this contract annually for a maximum of three (3) additional one (1) year periods with no changes in the terms or conditions of this contract, if agreed upon by both parties. 24. The successful offeror agrees to extend prices and terms to all entities that have entered or will enter into joint purchasing inter -local cooperation agreement(s) with Brazos County. 25. If sample testing is requested, Brazos County will perform test through a third party. Vendor will be required to allow the third party access to the facilities in order to acquire samples for testing. Failure to submit requested testing may disqualify bid. 26. Three (3) references are to be provided by bidder. Failure to submit references may result in disqualification of bid. C. SPECIAL PROVISIONS 1. All deliveries are to be made F.O.B. Brazos County Road and Bridge Department, during regular working days, and between the hours of 7:30 A. M. and 5:00 P. M., Monday through Thursday. Vendor should keep the items awarded in local stock for delivery within twenty -four (24) hours notice. The County will not be responsible for buying any excessive stock upon termination of this contract. 2. Brazos County reserves the right to award the contract to several vendors. The successful bidders will have the exclusive right and duty to provide the products listed herein to the County. The County does not guarantee to purchase any minimum quantities. 3. In the event Supplier is unable to furnish any item, within a reasonable time after order is placed, due to strikes, war or any reason beyond Supplier's control, the Vol. too pg. Q te Bid Continuation Sheet BRAZOS COUNTY, TEXAS Bid Request No. 2012.26 Page 4 of 10 Pages County reserves the right to purchase these items from the source of its choice without causing cancellation of this contract. 4. Supplier will be required to notify the County Engineer's Office of unforeseen delays in the delivery of specified shipments. if the supplier fails to deliver by the specified delivery date or is unable to give acceptable reasons for the delay, Brazos County reserves the right to cancel the portion of the order(s) that supplier has failed to deliver and purchase it elsewhere, charging the difference in price to the supplier awarded the contract. 6. The County shall consider continuing non - performance by vendor with regards to both the terms and the specifications of this bid as a basis for termination of the contract. The County shall not pay for work, equipment, supplies or services which are unsatisfactory. The Supplier will be given a reasonable opportunity to correct deficiencies prior to termination of the contract. 7. Material Safety Data Sheets and Placards must be furnished at the time of delivery as specified by State and Federal Regulations. S. Supplier must maintain ample stock of supplies for unforeseen or emergency situations as deemed necessary by Brazos County Road & Bridge Department. D. INSURANCE REQUIREMENTS The Bidder shall instruct his insurance agent or carrier to furnish to the County a Certificate of Insurance attesting to the issuance of the following parts of this section. Please note that such Certificates of Insurance and any required bonds must be issued and then approved by Brazos County Risk Management. The Certificate of Insurance must be approved by Risk Management before any deliveries can be made. 2. The Bidder shall furnish and keep in full force the following insurance during the term of this Contract: a. Statutory Workmen's Compensation and Employer's Liability Insurance with waiver of subrogation. b. General Liability with limits for bodily injury and for property damages of not less than $1,000,000 CSL with Brazos County named as an additional insured. C. Comprehensive Automotive Liability with single limits of $500,000 for Bodily Injury and Property Damage Liability. d. Cargo Insurance to sufficiently cover materials transported. 3. All of the aforementioned policies and Certificates of Insurance should be issued immediately after the Bidder receives notification of award. 4. The Vendor agrees to hold harmless Brazos County from any and all claims and liability due to the acts of the Vendor's employees and the operation of his equipment. The Vendor also agrees to hold harmless Brazos County from any VOL- I loo Pg. 107 Bid Continuation Sheet BRAZOS COUNTY, TEXAS Bid Request No. 2012 -26 Page 5 of 10 Pages and all expenses, including attorney fees, incurred by Brazos County in litigation or otherwise resisting such claims or liabilities as a result of the Vendor's employees' activities. Further, the Vendor agrees to protect, indemnify and hold harmless Brazos County from and against all claims, demands and causes of action of every kind and character brought by any employees of the Vendor. E. SPECIFICATIONS 1.0 Barbed Wire 1.1 12-1/2 gauge 4" barb spacing 1.2 Galvanized steel,78 pound 1.3 2 strand standard 1.4 2 point domestic 1.5 14 gauge barbs, painted red 1.6 Twisted 1.7 1320 feet per roll 2.0 Barb -less Wire 2.1 12 -1 /2 gauge 2.2 Galvanized steel 2.3 2 strand standard 2.4 Twisted cable 2.5 1320 feet per roll 3.0 Metal Tee Posts 3.1 6' long 3.2 6 %' long 3.3 Domestic 3.4 Painted finish 3.5 Certified 1.33 pounds per foot with clips 4.0 Wooden Posts 4.1 4" X 6-1/2'- .40 CCA 4.2 7 "X8'- .40CCA 4.3 8 "X8'- .40CCA 5.0 Cedar Posts - Mountain Grown Cedar 5.1 4" X 6 -1/2' Yard 4" X 6-1/2' Wire 5.2 5" X 6 -1 /2' Yard 5" X 6 -1/2' Wire 5.3 7" X 8' 5.4 8" X 8' 6.0 Concrete - 3500 PSI, 80# Bag, 6 -8 Hour Drying Time 7.0 Gates - Galvanized (not painted), 6 Rung with Bolt Hook Hinge 7.1 15/8" 18 Ga. Galvanized Vol. i (Q ® Pg. I ®b Bid Continuation Sheet BRAZOS COUNTY, TEXAS a. 10' Unit b. 12' Unit C. 14' Unit d. 16' Unit 7.2 17/8" 16 Ga. Galvanized a. I0' Unit b. 12' Unit C. 14' Unit d. 16' Unit 8.0 Cattle Panels 8.1 Galvenized with zinc coating 8.2 16 feet long x 52 inches high 8.3 4 guage composition 8.4 6 inch by -6 inch spacing of holes F. QUOTATION Bid Request No. 2012 -26 Page 6 of 10 Pages The following quantities are estimates of our anticipated purchases and will be used ONLY for tabulation purposes. The specified estimates are not guaranteed minimums. Fill in the blanks with unit prices and extensions. Any proposals received indicating an escalator clause shall be considered non - responsive. All prices are to remain firm for the period of the contract. In the event that quantities and types may be required that are not listed herein their prices are to be comparable to the prices listed below. 1.0 Barbed Wire Quantity: 100 rolls Unit Price: $ 1p -dm Stock Number: oifoqw Feet Per Roll: 1.320 2.0 Barbless Wire Quantity: 100 rolls Unit Price: $ C7•A9 Stock Number: Dhow 30 Feet Per Roll: L?i t)_ 3.0 Metal Tee Posts 3.1 6' Tee Posts Quantity: 1,000 Unit Price: $ Stock Number: DO OLVID0 3.2 6'/2 Tee Posts Quantity: 500 �} Unit Price: $ • Stock Number: ID WDUO(I Vol. 1 (04 Pg. 109 Bid Continuation Sheet BRAZOS COUNTY, TEXAS 4.0 Wooden Posts 4.1 4" x 6 -1 /2' Wooden Posts -.40 CCA Quantity: 1,000 Unit Price: $ So Stock Number: 0 1901W 4.2 7 "X8'- .40CCA Quantity: 1,000 Unit Price: $ Is'. ac Stock Number: 0[Q0�1 Z 4.3 8 "X8'- .40CCA Quantity: 1;000 $'� Unit Price: $ Stock Number: o Lool l s 5.0 Cedar Posts 5.1 4" x 6 -1/2' Cedar Posts Quantity: 500 Unit Price: Yard $ i0•r,1$ Stock Number: 0to4 150 Wire & Stock #: 5.2 5" X 6 -1/2' Quantity: 1,000 Unit Price: Yard $ �• 4g Stock Number: Wire & Stock #: 5.4 7" X 8' Quantity: 1,000 Unit Price: $ !� •d V Stock Number: n(QO157 5.5 8" X 8' Quantity: 1,000 Unit Price: $ z.< 0o Stock Number: b lQ O t , 6 1 4 6.0 Concrete — 3500 PSI, 80# Bag, 6 -8 Hour Drying Time Quantity: 2,000 bags 2 Unit Price: $ J . q L f Bid Request No. 2012 -26 Page 7 of 10 Pages 7.0 Gates — Galvanized (not painted), 6 Rung with Bolt Hook Hinge Bid Continuation Sheet BRAZOS COUNTY, TEXAS 7.1 1518" 18 ga. Galvanized a. 10' Unit Price: Quantity: 6 b. 12' Unit Price: $ ��• Quantity: 2 c. 14' Unit Price: $ IZZ Quantity: 2 d. 16' Unit Price: $ Quantity: 10 7.2 1718" 16 ga. Galvanized a. 10' Unit Price $ Quantity: 2 b. 12' Unit Price: $ h I0� Quantity: 2 c. 14' Unit Price: $ h [ ,,,- Quantity: 2 d. 16' Unit Price $ Quantity: 2 8.0 Cattle Panels- Galvanized, 16'x 52 ", 4 ga., 6 "x6" holes Unit Price $ 1 �. Quantity: 30 G. REFERENCES Bid Request No. 2012 -26 Page 8 of 10 Pages Vendors shall provide a list of at least three (3) references, where work comparable in quality and scope to that specified has been performed within the past five (5) years. This list should include Vol. I b 0 Pg. M Bid Continuation Sheet BRAZOS COUNTY, TEXAS Bid Request No. 2012 -26 Page 8 of 10 Pages the names, phone number and email of the company /entity for which the prior work was performed to contact these references. A negative reference may be grounds for disqualification of bid. Company /Entity: Contact: Email: Company/Entity: (STu4 6 t' 1&X-WW t • iriT�[�3l1•l %]rte Phone: __ lv i i Company/Entity: Contact: Diane- Phone: • Z(! (' Email: INVITATION TO BID 2012 -26 FENCING SUPPLIES - CONTRACT BRAZOS COUNTY PURCHASING DEPARTMENT 200 S. Texas Avenue, Suite 352 Bid Request No. 2012 -26 Bryan, Texas 77803 vo ►. i b O Pg . I I a Bid Continuation Sheet Bid Request No. 2012 -26 BRAZOS COUNTY, TEXAS Page 10 of 10 Pages Telephone (979) 361 -4294 H. CERTIFICATION OF BID The undersigned affirms that they are duly authorized to execute this contract, that this bid has not been prepared in collusion with any other vendor, and that the contents of this bid have not been communicated to any other vendor prior to the official opening of this bid. SIGNED BY: TYPED NAME: COMPANY NA jr . A. . y PHONE: ���� 1 A , MAILING ADDRESS: I�Z.4 P.O. Box or Street City TX Zip EMAIL ADDRESS: VENDOR IDENTIFICATION NUMBER: 714• CORPORATE SEAL IF SUBMITTED BY A CORPORATION END OF BID REQUEST NO. 2012-26 By signing below, Brazos County agrees that this bid, 2012 -26, will be awarded as dictated on the associated bid tabulation sheet, to the vendor whose name appears above and both parties agree to the team - an - c "tions co n. By: Brazos County Commiissioner's Court - -(, Date _ a q 1 r Attest: Brazos County Clerk ti �Ia i e 0 �o�. I b P r13 AFFIDAVIT TEXAS LOCAL GOVERNMENT CODE, CHAPTER 171 STATE OF TEXAS § COUNTY OF BRAZOS § BEFORE ME, the undersigned authority, on M&C ,� Z � e7,--N 2.- pe rsonally appeared who being duly sworn, deposes and says: 1. That he /she a substantial interest in a business entity or real property. Official action taken by the Commissioners Court of Brazos County, Texas concerning Agenda Item No. of the Court Ad Agenda dated 3- 2 1 .1 2- described as � nftl 17 would have a special economic effect on that business entity or a special economic effect on the value of the real property, that is distinguishable from the effect on the public. 2. That the substantial interest is (check the following as is appropriate): () a. Ownership of 10 percent or more of the voting stock or shares of the business entity or either 10 percent or more or $15,000 or more of the fair market value of the business entity; or () b. Funds received by me from the business entity exceed 10 percent of my gross income for the previous year; or () c. An equitable or legal ownership in real property with a fair market value of $2,500 or more; or () d. A person related in the first degree by either affinity or consanguinity to me has a substantial interest as defined above; or V e. other ' 3. That I will abstain from participation in the matter r+'tem Signature SWORN TO AND SUBSCRIBED BEFORE ME this the 20 /42� ,... BEATRIZ D. GREEN +j. = Notary Public in and for Notary Pudic, State of Texas My com ussbnExpires The State of Texas JUNE 11, 2014 F DATE I LEDo FO RECORD � County Clerk ATO,CLOCK KA N MCQUEEN M B . C N , CL.ERK / &0 y Vol. Pg. I The State of Texas, County of BRAZOS We, the undersigned, as County Commissioners within and for Brazos County, and the Honorable Duane Peters, County Judge of Brazos County, constituting the entire Commissioners' Court of Brazos County, during a regular meeting of said Court have examined the foregoing report and have caused an order to be entered upon the Minutes of the Commissioners' Court of Brazos County approving said Report as presented and submitted as true and correct by Laura Taylor Davis, Treasurer of Brazos County, as provided for in the Revised Statutes of the State of Texas. (Texas Loral Government Code, 11 4.1026) Witness my hand this day of 6 A.D. 2012 6 1-A�. G Karen McQueen f County Cleric, County of BRAZOS, State of Texas Examined and approved in open Commissioners' Court this � day of 12, Duane Peters, County Lloyd WAssermagp, Commissioner Precinct #1 Precinct #2 Treasurer's Report for the MONTH JXARY 2012 p Vol. � 15 Vol. I � 0 Pg. I I PERSONNEL CHANGE OF STATUS REQUESTS Commissioner Court Date: March 27, 2012 Department Submitting Information: Human Resources Purpose of Submissions: Consider and Take Action on Change Requests Department Submitting Employee Request Action Requested Request(s) Applies To County Attorney Godfrey, Kristen Resignation Toliver, Searcy New Hire Expo /Hot Fund Boeker, Travis Change Pay Code SO Jail Burns, Joan Termination Treasurer Perez, Laura Step Increase Step increase Rutledge, Amanda Approved in Commissioners' Court: March -,,, - County Judge's or Commissioners Signature: (This Copy to be attached to minutes) Vol. I (�D Pg.� C Brazos County Purchasing Department Weekly Update 3/16/12 — 3/22/12 ACKNOWLEDGED Number of PO's Processed: 54 Requisitions Completed: 4 Capital Payments: 3 5 0? f ?_1A Duane Peters Date Projects In Progress County Judge Construction Courthouse: Phase I & II - 3` floor ceiling tile installation in progress - Carpet installation in progress - DA move -in around first part of April Phase III - Breakout of concrete outside salleyport in progress - Removal of dirt in basement through salleyport in progress o Should be finished by 3/23 Sidewalk on west side reinstall in progress Currently drilling piers for new elevator 'I' floor plumbing rough -in Bids/ RFP's/ RFQ's RFQ for Engineer for Pendleton Property -Under evaluation RFQ for Surveyor - Solicitation in progress Cold Mix Limestone -Court Award 3/27 Transportation of Deceased - Solicitation in progress Fencing Supplies -Court Award 3/27 Poly Jute -Dept. reviewing specs Asphalt and Emulsions -Court Award 3/27 Renewals Mowing of Rights -of -Way -Court Award 3127 Solicitation of Quotes None in progress at this time Vol I bo p I l 8' Other Auction - Auction currently underway - No longer accepting surplus items from departments until Auction is complete Purchasing Policy Assets Reviewing and revising policy - Assets from periods 5 being reconciled - Entering transfers that have transpired since beginning of FY 2012 Sanctuary Courtroom - Additional items on order Print Management - Working with IT department to establish parameters for project Vol. /60 Pg I I q